06/08/1982 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY
JUNE 8, 1982
7:00 P.M.
EAGAN CITY HALL
A special City Council meeting was set by official action of the
City Council at a regular meeting held on Tuesday, June 1, 1982,
for the date and time stated above to discuss the following items:
1. Finance Committee Report - Firemen's Pension Plan
2. Establishment of Citizens' Committee/City Hall Expansion
3. Contractor Licensing
4. Dry Cleaner Memo
S. Personnel Committee Report
6. A.P.C. Memo
7. Other
11
MEMO TO: HONORABLE MAYOR &CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 45 1982
SUBJECT: SPECIAL CITY COUNCIL MEETING FOR 6-8-82
The following information is offered as support data for each of
the six (6) items listed on the attached agenda for the special
City Council meeting scheduled on Tuesday, June 8, 1982, at 7:00
p.m.
1. Finance Committee Report - Firemen's Pension Plan
The Finance Committee has held meetings on April 6 and May 22,
1982 at the request of the City Council to review alternatives
to the Firemen's Relief Association retirement plan and to review
the findings presented to, the City by Roger Katzenmaier who per-
formed an independent study examining the conversion of the asso-
ciation's retirement program from a defined benefit plan to a de-
fined contribution plan. The City Administrator did provide a
copy of this memorandum to the City Council at the June 1, 1982
City Council meeting. Enclosed on pages �!!9- through � is
an additional copy of the Finance Committee s report to tt ety
Council.
ACTION TO BE CONSIDERED ON THIS MATTER: To review the suggestions
of the Finance Committee, prepare a recommendation from the City
Council to the Volunteer Fire Department Relief Association pension
committee and set a pension committee meeting at which time the
proposal can be. reviewed by both the Volunteer Firemen and the
City Council.
2. Establishment of Citizens' Committee/City Hall Expansion
Jack Boarman of Boarman Architects has asked that a fifteen member
citizens' committee be appointed by the Mayor and City Council
so it is possible to proceed with the organization of that committee.
It is my understanding at this time that the citizens' committee
will hold two or three meetings and possibly be involved with any
public hearings with the City Council leading up to the date upon
which the City Council establishes a referendum for the City Hall
expansion project. From previous experience, Jack feels the com-
mittee should not be made up of any of the elected officials, staff,
appointed members' of the Planning Commission or Advisory Park Com-
mittee due to the fact that these persons are viewed in the eyes
of the public as self-serving. The committee should be a well
rounded committee, representing the various neighborhoods throughout
the City, of persons who are objective and would be willing to
make a time commitment and have the ability to articulate as the
City proceeds through the summer months with preparation for a
bond referendum. Consideration should be given to various names
on Tuesday.
Council Agenda Information Memo
June 8, 1982 Meeting
Page Two
3. Contractor Licensin
City Councilmember Wachter asked that the City staff study the
feasibility of an ordinance that would require contractor licensing
in the City of Eagan. A study and survey were completed by the
Chief Building Inspector with the assistance of the interns and
a meeting is scheduled for either Monday or Tuesday, June 7 or
8, with City Councilmember Wachter, the City Administrator and.
Chief Building Inspector to review the report and survey results.
City Councilmember Wachter will be making a proposal along with
some recommendations at the special City Council meeting as to
whether the City should or should not proceed with contractor
licensing. For the benefit of the City Council, a copy of the
report and survey is enclosed on pages 6 through / 3 for
your review.
4. Dry Cleaner Memo
Mayor Blomquist has received complaints regarding fumes that are
escaping from dry cleaning establishments into adjacent businesses
and asked the City Attorney to draft a letter addressing the issue.
Enclosed on pages _through /,, is a copy of the letter from
the City Attorney.
5. Personnel Committee Report
Official action was taken approximately three (3) months ago at
a special City Council meeting to terminate the accrua•1 of compensa-
tory time by non-union personnel, and in addition, compensatory
time as recorded was reduced to a maximum of up to 100 hours to
be used during the next two (2) years. Two or three employees
have the maximum 100 hours and many of the other supervisors, due
to the Council's formula, were reduced to less than 100 hours.
In some cases, supervisors have no hours available for compensatory
time. The City Administrator in presenting the action of the City
Council to the department heads, supervisory and non-union personnel
discovered there was a great deal of confusion on the.part of these
employees as to different understandings of employment that occurred
since 1965. There have been discussions during the past two to
three years about increasing life insurance, conversion of compensa-
tory time to a more informal flex time that would not allow for
the accrual of hours, thus releasing the City from any 'liability
for compensation upon termination of any employee and other con-
siderations. The City Administrator has worked with the department
heads in a effort to firm up a recommendation for employment prac-
tices during the past two to three months. A recommendation from
the management team was presented by the City Administrator to
Council Agenda Information Memo
June 8, 1982 Meeting
Page Three
the Personnel Committee at a committee meeting held on May 25,
1982. Enclosed and referenced as "A" is the request of the manage-
ment team and referenced as "B" are 'revisions that were made by
the Personnel Committee for recommendation to the City Council.
These pages are numbered 146. through 17 . The City Administra-
tor and the Personnel Committee will discuss the proposal in further
detail at the special City Council meeting.
6. A.P.C. Memo
Enclosed and referenced as page /8 is a
A.P.C. meetings that was distribut— eT-at the
cil meeting.
vh Po
ity Administrator
copy of a memo regarding
June 1, 1982 City Coun-
A
MEMO TO: FINANCE COMMITTEE MEMBERS JIM SMITH & TOM EGAN
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 26, 1982
SUBJECT: VOLUNTEER FIREMEN'S RELIEF ASSOCIATION RETIREMENT PLAN
Background
The City Council received a memorandum from the City Administrator pro-
viding a•- brief history of discussions that have taken place between the
City Council and Volunteer Firemen's Relief Association regarding an increase
or change in the association retirement plan. Also submitted for review
by the City Council on March 23, 1982 was a memorandum prepared by Roger
Katzenmaier addressing an independent study that he performed with Gus.
Welter that examined the conversion of the association's retirement program
from a defined benefit plan to a defined contribution plan. The City Council
received the reports and asked the Finance Committee to meet with Mr. Kat-
zenmaier to review the lengthy memorandum. The meeting was scheduled
and held on Tuesday, April 6, 1982. There was a great deal of discussion
by the Finance Committee and Mr. Katzenmaier at that meeting, and as
a result, the Finance Committee desired additional time to study the facts
and prepare a recommendation for the City Council. A follow-up meeting
was held on May 26, 1982 at which time several options were again discussed
and a recommendation considered for review by the City Council at a special
meeting.
Recommendation
The Finance Committee, in studying the information prepared by Mr. Katzen-
maier, in addition to data supplied during the past several months, feels
that there are four (4) options available regarding the Volunteer Firemen's
Association Retirement Program. Those options are as follows:
1. Continue with the defined benefit program.
2. Convert to a defined contribution proposal as previously presented
by the City Council.
3. Provide a combination of the above two options by requiring a lump
sum benefit only.
4. Convert the existing program to an IRA which allows for cash pay-
ment to each volunteer fireman upon completing one year as a volun-
teer fire fighter and each year thereafter.
The Finance Committee feels a conversion to an IRA plan is a viable and
suitable option to be considered by the City Council.
Retirement Plan
May 26, 1982
Page Two
Action
The City Council has agreed in recent months that the Finance Committee
would be used to provide fact finding; however, the entire City Council
would present and discuss a position as it relates to any change or increase
in the retirement plan for the Volunteer Firemen's Relief Association. It
is therefore the recommendation of the Finance Committee that the City Coun-
cil hold a special City Council meeting and discuss their position. Once
an option is agreed upon, it will then be presented to the pension committee
for further consideration.
City Administrator
MFM TO: TCM NEDGF.S, CITY
FRIM: LIZ 1=, A INISTRATIVF. IN=
DALE PETERSON, C1= BUILDING OFFICIAL
DATE.: MAY 17, 1992
SUBJECT: CONTRACTOR LICENSING
At your request, a study has been made of contractor licensing in other cities.
Surveys were mailed to eight (8) representative cities in the Metro area. The
League of Minnesota Municipalities provided Acaministrative Intern Witt with
several ordinances on licensing. The results were tabulated and included with
this menu.
Survevs were mailed to:
Brooklyn Park
Does not
license general
contractors
Burnsville
Does not
license general
contractors
Crystal
Does not
license general
contractors
Minnetonka
Dies not
license genal
contractors
Plymouth
Does not
license genal
contractors
South St. Paul
Does not
license general
contractors
South St. Paul
licenses
masonry contractors
Fridley
Does
license general
contractors
4bst Saint Paul
Does
license general
contractors
Then licensing electricians, plumbers, etc., the State of Minnesota determines
their eligibility by experience and testing. If Fagan is to license general
contractors, a similar format should be followed.
Licensing would be extremely difficult for Fagan at this time because of limited
space and personnel. If further study is desired, the City Council should appoint
a committee representative of the industry and of the City to write a proposed
ordinance.
0
CT?Y OF ' EICETf CTT ..S SURVEYED
Tb You Licrose :
LICR?SBC OF CO;.TFACIORS SURVL f
Yes Tb
Cost of Uc(mse
Tome Puilders
2
6
$35
& $50/Year
Corrrrcial/Industrial ruilders
2
6
$35
$35
& $50/Year
& $50/Year
2?mtination (General Contractors)
2 6
Masonry Contractors
3
75
$7.5,
$35 & $50/Year
Sheet Pock tonlicators
2
6
$25
& $50/Year
F-cavatinq Contractors
2
6
$35
& $50/Year
Qmer Doing Fis Own I•brk
0
8
- - - - -
Others Cbt WAC, Plumbing, Well,
Sm7er. & T•7at3r, Etc.)
See Attached List -
- -
Method Of Detemmning Cometencv
Yes. Db
Proficiency Test
1*
-7
Recorrenr?ed liv Other limicinalities
2**
6
pmq Ibnv? 2, 3**
Reviex•Y roam)
1***
7
Citv Council Action
2
6
Other Or Corrmts
provide evidence of passing a competency East
One city the same from gas servica
Two cities required
given by a
contractors.
heating contractors
ass city.
to
If PonrIed: Arnunt Of Pond $1000****, Firvl Of Porgy Cenral Perfornoance Tbnd****
$2000, nSurety Pond & License Bond
Is Certifia-tte Of Insurance Required? Yes 5 Ab 3
If yes, in what amount? City #1: $25/$50,000 & $5,000 P.D.
City #2: $50/$100,000 & $25,000 P.D. City #3: State Minimm
City 914: $25/$50,000 & $25,000 P.D. City #5: $100/$300,000 & $100,000 P.D.
Mechanical One
*** Plaster & Masonry Only **** $lc0 0 G�1sPerformance Band for Sign Frectorsecmmandations for Mechanical W
Only
. 7
Licensing Of Contractors Survey
Page 2
Ili You License:
Yes
No
Aunutt
Others (Not HVAC, Plumbing, Well,
Sewer & Water,.Ftc.)
Blacktop Contractors
2
5
$35 & $50/Year
lathe, Plaster & Stucco Contractors 2
5
$35 & $50/Year
Lawn Sprinkler Contractors
1
6
$50/Year
Tree Removal
1
6
$50/Year
Chinney Sweep
1
6
$35/Year
Gas Services
2
5
$15 & $35/Year
Roofing Contractors
1
6
$35/Year
Wrecking Contractors
1
6
$35/Year
Fireplace Contractors
1
6
$30/Year
Fire Sprinkler Contractors
1
6
$30/Year
Duct Cleaners
1
6
$30/Year
Fire A1axm Installers
1
6
$30/Year
Gas Fitters
2
5
$0 & $30/Year
Scavengers
1
6
$15/Year
Refrigeration & A/C
1
6
$25/Year
4hter Softener
1
6
$0/Year
Sign Erectors
2
5
$0/Year
9
Licensing Of Contractors Survey
Page 3
Has licensing increased competency?
Yes 5 No 0 Don't Know 3
Fxpla3.n: (City A): "It protects the homeowner from possibly hiring a "fly by
contractor. Permits can only be issued to a homeowner or a licensed con-
tractor who has an up to date insurance certificate. This eliminates people from
doing work in the City who are not contractors by trade, who are "moonlighting"
from other jobs and who do not carry insurance. This also insures against con-
tractors skilled in one area of construction from taking out permits and doing work
that they are not adept at instead of hiring suibconstractors."
(City B): "It has proven the type of workmanship and the ability to properly
install the equipment and material as required by Code."
(City C): "Questionable."
(City D): "Would assume so."
Has licensing created any problems? Yes 2 tb ' 4 Don't Know 2
Explain: (City A): "There is a lot of time consuming work involved in licensing
contractors. There is the original application & insurance foams that must be
checked and sent to the City Council for approval, -licenses typed up, and mailed out,
and the constant checking to make sure that new insurance forms are received when
policy's expire. There is also the postage involved in mailing out renewal applica-
tions and renewal licenses every year."
(City B): "The contractors who do not have licenses or competency cards create
the problems for the inspector."
(City C): 'I&ul.ess done on a total Metro basis I can see no advantage, especially
if used only for revenue producing,source."
(City E): "A little bothering at first."
If a firm was not granted a re -license, what problems were experienced by the City?
None 4 Don't Know 3
(City A): "This has only happened twice in the last 15 years. The applicant was
required to appear before the City Council and state his reasons as to why he
should be licensed with the City. It is .up ,to the City Council to either approve
or deny the license."
F
�'1 p 1 • 7 M
/0
a
>
44
o
0w
o
�VEI�3
U
U
UU
r7
YM EFFECPLVE
'64
'78
'78
'79
'78
'80
75
79
LICENSE REQITII��:
General Contractors, c "dig se involved
1. erection, alteration or repair of buildings
X
X
X
X
X
X
X
X
onry, Cement Vbrk, Cement ALOCk Ubrk, Block
2. laying or Brick Work
X
X
X
X
X
X
X
X
3. Roofing
X
X
X
X
X
X
X
X
4. Plastering,Stucco [mbrk and Sheet Rock Taping
X
X
X
X
X
X
X
X
5. Peating, Ventilation and Refrigeration
X
X
X
X
X
X
X
X
5A. Gas/Oil Piping, Gas Services, Gas Installation
X
X
X
Excavations, including tootings,basements,
6. a of lots and sewer and umter installation
X
X
X
X
X
X
X
X
7. Nbvine and Wrecking of buils
X
X I
X
X
X
X
Sign Erection, constructwn & repa=,including
8. billboards and electrical signs
X
X
X
X
Sewer and Water Connections between street
9. connection and property line
X
X
X
10. Blarl-topping and asphalt work
X
X
X
X
X
11. Flectrical Construction and Installation
X
12. Insulation of buildings and/or houses
X
13. Removal and Treatment of Trees
X
14. Fence Installation
X
X
X
Landscapingaffects drainage oro structs
15.
X
tallation. o a ve and below grade Swkwdx4,,
16. Pools —d
IX
X
X
X
/0
Model Licensing Ordinances
Page 2
a
44
a
6
o
d
0
d
0
13
dV
MAKE APPLICATION TO:
City Clerk
X
X
I X
X
I
X
X
Town Manager
X
Building Official
X
I
X
FEE: Set By City Council - Subject Tb Change
X
X
I
X
X
$25.00
X
X
X
X
I X
Ibn-Prorated
X
X
X
X
Boires: December 31/january 1
X
X
X
X
X
X
Other
X
cense must be renewed prior to its expiration.
If not renewed, any work performed is in violation
X
X
X
of ordinance.
QUALIFICATIONS:
City Council must satesie that applicant is
competent by reason of education, special training
X
X
X
X
X
X
and/or exaerience.
licenseTf is require ,_y State, e.g., Flectrical,
evidence of license must be submitted prior to
issuance of permit. Another license from a city
X
X
X
X
X
is notre aired.
cense s unc a any ora persons per ormung
the work, provided each person is qualified and
X
X
X
X
X
X
this work.
g.erforms
ra tractor is responsible for a wo
__performed•
X
X
X
X
X
dub -contractors must comply with cense ordinance
also.
X IX
X
X
X
X
Ix
Model Licensing Ordinances
Page 3
r
N
LW
Vj
1.4
w
N
,Cj]`
W rFal
a
62
>
PONDS:
Surety Pond - $2,000 - ($2,500)
X
X
(X)
$5,000
X
X
$10,000
X
Hold harmless clause for City
X
X
X
X
X
X
X
Cannot cane or insurance without written
notice to Cleric. If insurance is cancelled, the
X
X
X
X
license is suspended
LIABILITY INSURANCE:
00,000 Personal, $300,000 ,000 Accident &
50,000 Pro e
X
X
X
X
(X)
�a3a—,0 ersona , Accident &
$20,000
($10,000) Property
X
(X)
Show Certificate of ibrkman's . Insurance
X
I X
X
-X
X
—Ides City trat acts, actions or omissions
of license
X
X
X
Suspensip[1 of license - when work is groper or
defective and might jeopardize life or property
X
X
Suspend not less than 30 days or more than one vear
X
X
-A - second conviction I cs to revocat3'o-n-Tor at teast
one year
X
X
License can be revoked after hea
X
X
X
MALTY:
A misdemeanor
X
X
X
X
X
X
$500 fine or 90 days in jail
X
X I
X
X
X
lbdel Licensing Ordinances
Page 4
13
H
�
MLSCELIANE(WS
No icense necessary it owns doe& own work or
it is done by a non-professional private party
X
X .
X
X
Variances can be issued in time ofenc
X
X
Ordinance valid even i some sections are e
invalid
X
g
X
License does not hold contractor responsible or
defects which were outside his control
X
X
X
X
PEMited acts listed, e.g., willful failure to
perform, vd.sreoresentation, false advertis , etc.
X
X
penmt is nee ed in down to a icense -
must be Profflinently displayed
X
g
Ordinance s not app y to persons, arms or
corporations who produce a product within the city
X
X
X
for use outside of the City
13
HAUGL, SMITH, MDE & FELLER, P. A.
ATTORNEYS AT LAW
CEDARVALE PROFESSIONAL BUILDINGS
3906 SIDLEY MEMORIAL HIGHWAY
EAGAN (ST. PAUL). MINNESOTA 68122
PAUL H. MAUDE
BRADLEY SMITH
KEVIN W. EIDE May 25, 1982
DAVID G. KELLER
Mayor Bea Blomquist
CITY OF FAGAN
3795 Pilot Knob Road
Eagan, M.N 55122
Re: Fumes From Dry Cleaning Establishments
Dear Bea:
AREA CODE 612
TELEPHONE 474.4224
There have been requests to investigate the types of regulations and potential
for regulations of drycleaning establishments. This need has apparently risen
due to fumes escaping from drycleaning establishments into adjacent businesses
and causing some types of nuisances including headaches to occupants.
We have contacted OSHA and have been advised that they have no jurisidiction
in the case of air causing problems in neighboring, businesses. Their jurisdic-
tion appears to be related to problems affecting employees of the establishment
being complained of.
We have also been in contact with the Pollution Control Agency. A Mr. Chamberlain
there advised us that there are no specific standards for control of hydrocarbons
which is apparently the main byproduct of a drycleaning establishment. He indi-
cated that most establishments have a solvent recovery system which usually
prevents unseemly odors or the escape of toxic materials. He indicated that
there are some regulations regarding odors, however, he is not aware of whether
the PCA has been involved in the regulation of a drycleaning establishment. He
stated he is not involved in any type of permit for such an establishment. He
indicated that if, indeed, there was a problem with noxious odors, that it would
probably be handled on a nuisance basis by local government.
Former Minnesota Statute Section 76 now Section 299I does provide for significant
regulation of drycleaning establishments. Specificallv it provides for special
kinds of construction for various classes of drycleaning establishments. The
apparent purpose of these types of construction is to prevent the escape of fumes
into adjacent businesses. The construction requirements and equipment require-
ments apparently are enforced by the state fire marshal. Perhaps it would be
advisable to notify the City's protective services department if they are not
already aware of these requirements so that they might be sure that they are
properly enforced. They certainly would have more expertise in the requirements
under the statute than our office.
Mayor Blomquist
May 25, 1982
Page Two
The enforcement provision of Section 2991 is found in Section 2991.23 which
provides that a local government cannot enact an ordinance which is inconsistent
with Section 2991. However, this prohibition does not prevent a City from regu-
lating land use by zoning relative to drycleaning establishments.
Very truly yours,
David G. Keller
skk
.---.cc:Thomas L. Hedges
5-25-82
A TLH
PER
NON-UNION PERSONNEL STAFF
REC.
Department Heads & Assistants
The following benefits apply to all department heads which consist
of the following personnel:
1. City Administrator
2. Director of Public Works
3. 'City Planner
4. Chief Building Inspector
S. Fire Marshal
6. Chief of Police
7. Assistant Chief of Police
8. Director of Parks & Recreation
9. Director of Finance/City Clerk
Item One - recording and use of compensatory time is abolished at
a rate of phase out prescribed by previous City Council action.
Item Two - An unwritten policy for allowing flex time authorized
by the City Administrator for a period of: time not to exceed a
maximum of eight (8) hours during an employee leave from scheduled
work hours.
Item Three - Each department head will receive one (1) additional
week of vacation upon completion of one (1) year of employment.to be
accured at a rate defined by the Personnel Policy.
Item Four - Life insurance is provided at the rate of one and one-
half the annual salary.
Supervisory
Item One - Compensatory time is earned for hours worked exceeding
a normal work week as determined by the department head. These
hours can never exceed a maximum of forty (40) hours accumulation
and would be compensated at the rate of straight time upon termina-
tion of employment in good standing. A supervisory employee is
defined by the Position Description Guide.
Item Two - Life insurance is provided aE the rate of one and one-
half annual salary.
All Other Non -Union Personnel
Item One - Compensatory time is earned for all hours in excess
of forty (40) hours worked in one week. These hours can never
exceed a maximum of forty (40) hours accumulation and would be
compensated at the rate of straight time upon termination of employ-
ment in good standing. Compensatory time is optional as a cash
payment at any time, and in any event the employee would be compen-
sated for compensatory time upon termination of employment in good
standing.
14
5-25-82
REVISED
PERSONNEL
COMMITTEE
NON-UNION PERSONNEL
Department Heads & Assistants
The following benefits apply to all department heads which consist
of the following personnel:
1. City Administrator
2. Director of Public Works
3. City Planner
4. Chief Building Inspector
5. Fire Marshal
6. Chief of Police
7. Assistant Chief of Police
8. Director of Parks & Recreation
9. Director of Finance/City Clerk
Item One - recording and use of compensatory time is abolished at
a rate of phase out prescribed by previous City Council action.
Item Two - An unwritten policy for allowing flex time authorized
by the City Administrator: €ems--peFied-orf--ti�ae-mot -tela
max��-e --ei -- mss-dot}ag-an---emp•lo�ee--�r-ara-ssbedaled
wo-r444Gj+as. a) For periods of time less than 4 hours;
b) Five 8 hour days in non succession; or
Iteta_Thsee c) Each department head will receive one (1) additional
week of vacation upon completion of one (1) year of employment.to be
accured at a rate defined by the Personnel Policy.
Item Four - Life insurance is provided at the rate of este-and-ene-
pt$��-.-aTtRes}-s$}$rp- $25,000 Term Insurance.
Supervisory
Item One - Compensatory time is earned for hours worked exceeding
a normal work week as determined by the department head. These
hours can never exceed a maximum of forty (40) hours accumulation
and would be compensated at the rate of straight time upon termina-
tion of employment in good standing. A supervisory employee is
defined by the Position Description Guide.
Item Two - Life insurance is provided at. the rate of ene-aad-,&ne-
4&14--a-nrx} l- aa -is -r -y,- $25,000 Term Insurance.
All Other Non -Union Personnel
Item One - Compensatory time is earned for all hours in excess
of forty (40) hours worked in one week. These--htr_rrs--can--i y
excaeed_a--max Lmum--of--Ze-r-t-y--X494---ht3Rtr-s--aeeuffva4 E-ien ick-wotrl�--be
compe+�sa-t-�d-at-t-Ftt�-r�t��€-�-t-r�igl}t time-����r-rr+ii�ti���-emp•loY`-
me4at -}a- good--stand-iagt Compensatory time is optional as a cash
payment at-aw}c-traes-aad itrany.«r�rr--tom employeerlc#��ornpert-
sa-ted--€ems-sar�>easa�frr�-� i��poa•-EeeminettaR-e€-et+�rloyt+rent--i-rr-good
stand-i�nW, if requested within the payroll period.
17
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 11 1982
SUBJECT: CHAIRMANSHIP/ADVISORY PLANNING COMMISSION
I feel it is my responsibility as your City Administrator and
liaison at many of the Advisory Planning Commission meetings to
report some recent concerns that have been raised by the general
public in attendance at the Advisory Planning Commission meetings.
I have an opportunity to intermix with the general public at APC
meetings and have overheard at the last several meetings that:
1. It is very difficult to hear the chairman while he is parti-
cipating in a cross discussion with fellow planning commis-
sion members or explaining procedure, introducing an agenda
item or other information to the audience. In many cases,
the audience is unable to hear the chairman and does not
understand what is transpiring at 'the council table. In
some cases, APC members cannot hear what the chairman is
discussing with a member or the audience. Residents have
brought it to my attention that this is extremely distracting
and it does take away from the purpose of the public hearing
which is to be informative and participatory as to a certain
agenda item as it relates to the public who is in attendance.
2. A second concern that has been expressed by members of the
public is the length and manner in which business is con-
ducted at the Advisory Planning Commission meetings. A
procedure was .established by the chairman at an earlier
organizational meeting in 1982; however, the procedure has
been waived to adopt an informal approach at the meetings
at most every meeting during 1982. Those persons who have
spoken with me about this format are concerned that:
a. They must listen to a great deal of repetition from
the audience while delaying any discussion or decision
on their agenda item.
b. The public desires a more business like meeting with
rules and procedure to be obeyed by the public, planning
commission members and applicant.
I have not spoken with the chairman about these concerns for they
are merely an observation on my part and information I wish to
share with the City Council. This memorandum should be thought
of as constructive criticism. It is Dossible to meet with the
chairman to discuss these concerns to preserve and continue the
good image of rhe Advisory Planning Commission. I would be more
than happy to meet with Mr. Hall if that is the desire of the City
Council or support the'Mayor or anyone else in a joint meeting.
s/Thomas L. Hedges �g
U-ity Affm nistrator
SPECIAL CITY COUNCIL MEETING
TUESDAY
JUNE 8, 1982
7:00 P.M.
EAGAN CITY HALL
A special City Council meeting was set by official action of the
City Council at a regular meeting held on Tuesday, June 1, 1982,
for the date and time stated above to discuss the following items:
1. Finance Committee Report - Firemen's Pension Plan
2. Establishment of Citizens' Committee/City Hall Expansion
3. Contractor Licensing
4. Dry Cleaner Memo
S. Personnel Committee Report
6. A.P.C. Memo
7. Other
11
MEMO TO: HONORABLE MAYOR &CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 45 1982
SUBJECT: SPECIAL CITY COUNCIL MEETING FOR 6-8-82
The following information is offered as support data for each of
the six (6) items listed on the attached agenda for the special
City Council meeting scheduled on Tuesday, June 8, 1982, at 7:00
p.m.
1. Finance Committee Report - Firemen's Pension Plan
The Finance Committee has held meetings on April 6 and May 22,
1982 at the request of the City Council to review alternatives
to the Firemen's Relief Association retirement plan and to review
the findings presented to, the City by Roger Katzenmaier who per-
formed an independent study examining the conversion of the asso-
ciation's retirement program from a defined benefit plan to a de-
fined contribution plan. The City Administrator did provide a
copy of this memorandum to the City Council at the June 1, 1982
City Council meeting. Enclosed on pages �!!9- through � is
an additional copy of the Finance Committee s report to tt ety
Council.
ACTION TO BE CONSIDERED ON THIS MATTER: To review the suggestions
of the Finance Committee, prepare a recommendation from the City
Council to the Volunteer Fire Department Relief Association pension
committee and set a pension committee meeting at which time the
proposal can be. reviewed by both the Volunteer Firemen and the
City Council.
2. Establishment of Citizens' Committee/City Hall Expansion
Jack Boarman of Boarman Architects has asked that a fifteen member
citizens' committee be appointed by the Mayor and City Council
so it is possible to proceed with the organization of that committee.
It is my understanding at this time that the citizens' committee
will hold two or three meetings and possibly be involved with any
public hearings with the City Council leading up to the date upon
which the City Council establishes a referendum for the City Hall
expansion project. From previous experience, Jack feels the com-
mittee should not be made up of any of the elected officials, staff,
appointed members' of the Planning Commission or Advisory Park Com-
mittee due to the fact that these persons are viewed in the eyes
of the public as self-serving. The committee should be a well
rounded committee, representing the various neighborhoods throughout
the City, of persons who are objective and would be willing to
make a time commitment and have the ability to articulate as the
City proceeds through the summer months with preparation for a
bond referendum. Consideration should be given to various names
on Tuesday.
Council Agenda Information Memo
June 8, 1982 Meeting
Page Two
3. Contractor Licensin
City Councilmember Wachter asked that the City staff study the
feasibility of an ordinance that would require contractor licensing
in the City of Eagan. A study and survey were completed by the
Chief Building Inspector with the assistance of the interns and
a meeting is scheduled for either Monday or Tuesday, June 7 or
8, with City Councilmember Wachter, the City Administrator and.
Chief Building Inspector to review the report and survey results.
City Councilmember Wachter will be making a proposal along with
some recommendations at the special City Council meeting as to
whether the City should or should not proceed with contractor
licensing. For the benefit of the City Council, a copy of the
report and survey is enclosed on pages 6 through / 3 for
your review.
4. Dry Cleaner Memo
Mayor Blomquist has received complaints regarding fumes that are
escaping from dry cleaning establishments into adjacent businesses
and asked the City Attorney to draft a letter addressing the issue.
Enclosed on pages _through /,, is a copy of the letter from
the City Attorney.
5. Personnel Committee Report
Official action was taken approximately three (3) months ago at
a special City Council meeting to terminate the accrua•1 of compensa-
tory time by non-union personnel, and in addition, compensatory
time as recorded was reduced to a maximum of up to 100 hours to
be used during the next two (2) years. Two or three employees
have the maximum 100 hours and many of the other supervisors, due
to the Council's formula, were reduced to less than 100 hours.
In some cases, supervisors have no hours available for compensatory
time. The City Administrator in presenting the action of the City
Council to the department heads, supervisory and non-union personnel
discovered there was a great deal of confusion on the.part of these
employees as to different understandings of employment that occurred
since 1965. There have been discussions during the past two to
three years about increasing life insurance, conversion of compensa-
tory time to a more informal flex time that would not allow for
the accrual of hours, thus releasing the City from any 'liability
for compensation upon termination of any employee and other con-
siderations. The City Administrator has worked with the department
heads in a effort to firm up a recommendation for employment prac-
tices during the past two to three months. A recommendation from
the management team was presented by the City Administrator to
Council Agenda Information Memo
June 8, 1982 Meeting
Page Three
the Personnel Committee at a committee meeting held on May 25,
1982. Enclosed and referenced as "A" is the request of the manage-
ment team and referenced as "B" are 'revisions that were made by
the Personnel Committee for recommendation to the City Council.
These pages are numbered 146. through 17 . The City Administra-
tor and the Personnel Committee will discuss the proposal in further
detail at the special City Council meeting.
6. A.P.C. Memo
Enclosed and referenced as page /8 is a
A.P.C. meetings that was distribut— eT-at the
cil meeting.
vh Po
ity Administrator
copy of a memo regarding
June 1, 1982 City Coun-
A
MEMO TO: FINANCE COMMITTEE MEMBERS JIM SMITH & TOM EGAN
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 26, 1982
SUBJECT: VOLUNTEER FIREMEN'S RELIEF ASSOCIATION RETIREMENT PLAN
Background
The City Council received a memorandum from the City Administrator pro-
viding a•- brief history of discussions that have taken place between the
City Council and Volunteer Firemen's Relief Association regarding an increase
or change in the association retirement plan. Also submitted for review
by the City Council on March 23, 1982 was a memorandum prepared by Roger
Katzenmaier addressing an independent study that he performed with Gus.
Welter that examined the conversion of the association's retirement program
from a defined benefit plan to a defined contribution plan. The City Council
received the reports and asked the Finance Committee to meet with Mr. Kat-
zenmaier to review the lengthy memorandum. The meeting was scheduled
and held on Tuesday, April 6, 1982. There was a great deal of discussion
by the Finance Committee and Mr. Katzenmaier at that meeting, and as
a result, the Finance Committee desired additional time to study the facts
and prepare a recommendation for the City Council. A follow-up meeting
was held on May 26, 1982 at which time several options were again discussed
and a recommendation considered for review by the City Council at a special
meeting.
Recommendation
The Finance Committee, in studying the information prepared by Mr. Katzen-
maier, in addition to data supplied during the past several months, feels
that there are four (4) options available regarding the Volunteer Firemen's
Association Retirement Program. Those options are as follows:
1. Continue with the defined benefit program.
2. Convert to a defined contribution proposal as previously presented
by the City Council.
3. Provide a combination of the above two options by requiring a lump
sum benefit only.
4. Convert the existing program to an IRA which allows for cash pay-
ment to each volunteer fireman upon completing one year as a volun-
teer fire fighter and each year thereafter.
The Finance Committee feels a conversion to an IRA plan is a viable and
suitable option to be considered by the City Council.
Retirement Plan
May 26, 1982
Page Two
Action
The City Council has agreed in recent months that the Finance Committee
would be used to provide fact finding; however, the entire City Council
would present and discuss a position as it relates to any change or increase
in the retirement plan for the Volunteer Firemen's Relief Association. It
is therefore the recommendation of the Finance Committee that the City Coun-
cil hold a special City Council meeting and discuss their position. Once
an option is agreed upon, it will then be presented to the pension committee
for further consideration.
City Administrator
MFM TO: TCM NEDGF.S, CITY
FRIM: LIZ 1=, A INISTRATIVF. IN=
DALE PETERSON, C1= BUILDING OFFICIAL
DATE.: MAY 17, 1992
SUBJECT: CONTRACTOR LICENSING
At your request, a study has been made of contractor licensing in other cities.
Surveys were mailed to eight (8) representative cities in the Metro area. The
League of Minnesota Municipalities provided Acaministrative Intern Witt with
several ordinances on licensing. The results were tabulated and included with
this menu.
Survevs were mailed to:
Brooklyn Park
Does not
license general
contractors
Burnsville
Does not
license general
contractors
Crystal
Does not
license general
contractors
Minnetonka
Dies not
license genal
contractors
Plymouth
Does not
license genal
contractors
South St. Paul
Does not
license general
contractors
South St. Paul
licenses
masonry contractors
Fridley
Does
license general
contractors
4bst Saint Paul
Does
license general
contractors
Then licensing electricians, plumbers, etc., the State of Minnesota determines
their eligibility by experience and testing. If Fagan is to license general
contractors, a similar format should be followed.
Licensing would be extremely difficult for Fagan at this time because of limited
space and personnel. If further study is desired, the City Council should appoint
a committee representative of the industry and of the City to write a proposed
ordinance.
0
CT?Y OF ' EICETf CTT ..S SURVEYED
Tb You Licrose :
LICR?SBC OF CO;.TFACIORS SURVL f
Yes Tb
Cost of Uc(mse
Tome Puilders
2
6
$35
& $50/Year
Corrrrcial/Industrial ruilders
2
6
$35
$35
& $50/Year
& $50/Year
2?mtination (General Contractors)
2 6
Masonry Contractors
3
75
$7.5,
$35 & $50/Year
Sheet Pock tonlicators
2
6
$25
& $50/Year
F-cavatinq Contractors
2
6
$35
& $50/Year
Qmer Doing Fis Own I•brk
0
8
- - - - -
Others Cbt WAC, Plumbing, Well,
Sm7er. & T•7at3r, Etc.)
See Attached List -
- -
Method Of Detemmning Cometencv
Yes. Db
Proficiency Test
1*
-7
Recorrenr?ed liv Other limicinalities
2**
6
pmq Ibnv? 2, 3**
Reviex•Y roam)
1***
7
Citv Council Action
2
6
Other Or Corrmts
provide evidence of passing a competency East
One city the same from gas servica
Two cities required
given by a
contractors.
heating contractors
ass city.
to
If PonrIed: Arnunt Of Pond $1000****, Firvl Of Porgy Cenral Perfornoance Tbnd****
$2000, nSurety Pond & License Bond
Is Certifia-tte Of Insurance Required? Yes 5 Ab 3
If yes, in what amount? City #1: $25/$50,000 & $5,000 P.D.
City #2: $50/$100,000 & $25,000 P.D. City #3: State Minimm
City 914: $25/$50,000 & $25,000 P.D. City #5: $100/$300,000 & $100,000 P.D.
Mechanical One
*** Plaster & Masonry Only **** $lc0 0 G�1sPerformance Band for Sign Frectorsecmmandations for Mechanical W
Only
. 7
Licensing Of Contractors Survey
Page 2
Ili You License:
Yes
No
Aunutt
Others (Not HVAC, Plumbing, Well,
Sewer & Water,.Ftc.)
Blacktop Contractors
2
5
$35 & $50/Year
lathe, Plaster & Stucco Contractors 2
5
$35 & $50/Year
Lawn Sprinkler Contractors
1
6
$50/Year
Tree Removal
1
6
$50/Year
Chinney Sweep
1
6
$35/Year
Gas Services
2
5
$15 & $35/Year
Roofing Contractors
1
6
$35/Year
Wrecking Contractors
1
6
$35/Year
Fireplace Contractors
1
6
$30/Year
Fire Sprinkler Contractors
1
6
$30/Year
Duct Cleaners
1
6
$30/Year
Fire A1axm Installers
1
6
$30/Year
Gas Fitters
2
5
$0 & $30/Year
Scavengers
1
6
$15/Year
Refrigeration & A/C
1
6
$25/Year
4hter Softener
1
6
$0/Year
Sign Erectors
2
5
$0/Year
9
Licensing Of Contractors Survey
Page 3
Has licensing increased competency?
Yes 5 No 0 Don't Know 3
Fxpla3.n: (City A): "It protects the homeowner from possibly hiring a "fly by
contractor. Permits can only be issued to a homeowner or a licensed con-
tractor who has an up to date insurance certificate. This eliminates people from
doing work in the City who are not contractors by trade, who are "moonlighting"
from other jobs and who do not carry insurance. This also insures against con-
tractors skilled in one area of construction from taking out permits and doing work
that they are not adept at instead of hiring suibconstractors."
(City B): "It has proven the type of workmanship and the ability to properly
install the equipment and material as required by Code."
(City C): "Questionable."
(City D): "Would assume so."
Has licensing created any problems? Yes 2 tb ' 4 Don't Know 2
Explain: (City A): "There is a lot of time consuming work involved in licensing
contractors. There is the original application & insurance foams that must be
checked and sent to the City Council for approval, -licenses typed up, and mailed out,
and the constant checking to make sure that new insurance forms are received when
policy's expire. There is also the postage involved in mailing out renewal applica-
tions and renewal licenses every year."
(City B): "The contractors who do not have licenses or competency cards create
the problems for the inspector."
(City C): 'I&ul.ess done on a total Metro basis I can see no advantage, especially
if used only for revenue producing,source."
(City E): "A little bothering at first."
If a firm was not granted a re -license, what problems were experienced by the City?
None 4 Don't Know 3
(City A): "This has only happened twice in the last 15 years. The applicant was
required to appear before the City Council and state his reasons as to why he
should be licensed with the City. It is .up ,to the City Council to either approve
or deny the license."
F
�'1 p 1 • 7 M
/0
a
>
44
o
0w
o
�VEI�3
U
U
UU
r7
YM EFFECPLVE
'64
'78
'78
'79
'78
'80
75
79
LICENSE REQITII��:
General Contractors, c "dig se involved
1. erection, alteration or repair of buildings
X
X
X
X
X
X
X
X
onry, Cement Vbrk, Cement ALOCk Ubrk, Block
2. laying or Brick Work
X
X
X
X
X
X
X
X
3. Roofing
X
X
X
X
X
X
X
X
4. Plastering,Stucco [mbrk and Sheet Rock Taping
X
X
X
X
X
X
X
X
5. Peating, Ventilation and Refrigeration
X
X
X
X
X
X
X
X
5A. Gas/Oil Piping, Gas Services, Gas Installation
X
X
X
Excavations, including tootings,basements,
6. a of lots and sewer and umter installation
X
X
X
X
X
X
X
X
7. Nbvine and Wrecking of buils
X
X I
X
X
X
X
Sign Erection, constructwn & repa=,including
8. billboards and electrical signs
X
X
X
X
Sewer and Water Connections between street
9. connection and property line
X
X
X
10. Blarl-topping and asphalt work
X
X
X
X
X
11. Flectrical Construction and Installation
X
12. Insulation of buildings and/or houses
X
13. Removal and Treatment of Trees
X
14. Fence Installation
X
X
X
Landscapingaffects drainage oro structs
15.
X
tallation. o a ve and below grade Swkwdx4,,
16. Pools —d
IX
X
X
X
/0
Model Licensing Ordinances
Page 2
a
44
a
6
o
d
0
d
0
13
dV
MAKE APPLICATION TO:
City Clerk
X
X
I X
X
I
X
X
Town Manager
X
Building Official
X
I
X
FEE: Set By City Council - Subject Tb Change
X
X
I
X
X
$25.00
X
X
X
X
I X
Ibn-Prorated
X
X
X
X
Boires: December 31/january 1
X
X
X
X
X
X
Other
X
cense must be renewed prior to its expiration.
If not renewed, any work performed is in violation
X
X
X
of ordinance.
QUALIFICATIONS:
City Council must satesie that applicant is
competent by reason of education, special training
X
X
X
X
X
X
and/or exaerience.
licenseTf is require ,_y State, e.g., Flectrical,
evidence of license must be submitted prior to
issuance of permit. Another license from a city
X
X
X
X
X
is notre aired.
cense s unc a any ora persons per ormung
the work, provided each person is qualified and
X
X
X
X
X
X
this work.
g.erforms
ra tractor is responsible for a wo
__performed•
X
X
X
X
X
dub -contractors must comply with cense ordinance
also.
X IX
X
X
X
X
Ix
Model Licensing Ordinances
Page 3
r
N
LW
Vj
1.4
w
N
,Cj]`
W rFal
a
62
>
PONDS:
Surety Pond - $2,000 - ($2,500)
X
X
(X)
$5,000
X
X
$10,000
X
Hold harmless clause for City
X
X
X
X
X
X
X
Cannot cane or insurance without written
notice to Cleric. If insurance is cancelled, the
X
X
X
X
license is suspended
LIABILITY INSURANCE:
00,000 Personal, $300,000 ,000 Accident &
50,000 Pro e
X
X
X
X
(X)
�a3a—,0 ersona , Accident &
$20,000
($10,000) Property
X
(X)
Show Certificate of ibrkman's . Insurance
X
I X
X
-X
X
—Ides City trat acts, actions or omissions
of license
X
X
X
Suspensip[1 of license - when work is groper or
defective and might jeopardize life or property
X
X
Suspend not less than 30 days or more than one vear
X
X
-A - second conviction I cs to revocat3'o-n-Tor at teast
one year
X
X
License can be revoked after hea
X
X
X
MALTY:
A misdemeanor
X
X
X
X
X
X
$500 fine or 90 days in jail
X
X I
X
X
X
lbdel Licensing Ordinances
Page 4
13
H
�
MLSCELIANE(WS
No icense necessary it owns doe& own work or
it is done by a non-professional private party
X
X .
X
X
Variances can be issued in time ofenc
X
X
Ordinance valid even i some sections are e
invalid
X
g
X
License does not hold contractor responsible or
defects which were outside his control
X
X
X
X
PEMited acts listed, e.g., willful failure to
perform, vd.sreoresentation, false advertis , etc.
X
X
penmt is nee ed in down to a icense -
must be Profflinently displayed
X
g
Ordinance s not app y to persons, arms or
corporations who produce a product within the city
X
X
X
for use outside of the City
13
HAUGL, SMITH, MDE & FELLER, P. A.
ATTORNEYS AT LAW
CEDARVALE PROFESSIONAL BUILDINGS
3906 SIDLEY MEMORIAL HIGHWAY
EAGAN (ST. PAUL). MINNESOTA 68122
PAUL H. MAUDE
BRADLEY SMITH
KEVIN W. EIDE May 25, 1982
DAVID G. KELLER
Mayor Bea Blomquist
CITY OF FAGAN
3795 Pilot Knob Road
Eagan, M.N 55122
Re: Fumes From Dry Cleaning Establishments
Dear Bea:
AREA CODE 612
TELEPHONE 474.4224
There have been requests to investigate the types of regulations and potential
for regulations of drycleaning establishments. This need has apparently risen
due to fumes escaping from drycleaning establishments into adjacent businesses
and causing some types of nuisances including headaches to occupants.
We have contacted OSHA and have been advised that they have no jurisidiction
in the case of air causing problems in neighboring, businesses. Their jurisdic-
tion appears to be related to problems affecting employees of the establishment
being complained of.
We have also been in contact with the Pollution Control Agency. A Mr. Chamberlain
there advised us that there are no specific standards for control of hydrocarbons
which is apparently the main byproduct of a drycleaning establishment. He indi-
cated that most establishments have a solvent recovery system which usually
prevents unseemly odors or the escape of toxic materials. He indicated that
there are some regulations regarding odors, however, he is not aware of whether
the PCA has been involved in the regulation of a drycleaning establishment. He
stated he is not involved in any type of permit for such an establishment. He
indicated that if, indeed, there was a problem with noxious odors, that it would
probably be handled on a nuisance basis by local government.
Former Minnesota Statute Section 76 now Section 299I does provide for significant
regulation of drycleaning establishments. Specificallv it provides for special
kinds of construction for various classes of drycleaning establishments. The
apparent purpose of these types of construction is to prevent the escape of fumes
into adjacent businesses. The construction requirements and equipment require-
ments apparently are enforced by the state fire marshal. Perhaps it would be
advisable to notify the City's protective services department if they are not
already aware of these requirements so that they might be sure that they are
properly enforced. They certainly would have more expertise in the requirements
under the statute than our office.
Mayor Blomquist
May 25, 1982
Page Two
The enforcement provision of Section 2991 is found in Section 2991.23 which
provides that a local government cannot enact an ordinance which is inconsistent
with Section 2991. However, this prohibition does not prevent a City from regu-
lating land use by zoning relative to drycleaning establishments.
Very truly yours,
David G. Keller
skk
.---.cc:Thomas L. Hedges
5-25-82
A TLH
PER
NON-UNION PERSONNEL STAFF
REC.
Department Heads & Assistants
The following benefits apply to all department heads which consist
of the following personnel:
1. City Administrator
2. Director of Public Works
3. 'City Planner
4. Chief Building Inspector
S. Fire Marshal
6. Chief of Police
7. Assistant Chief of Police
8. Director of Parks & Recreation
9. Director of Finance/City Clerk
Item One - recording and use of compensatory time is abolished at
a rate of phase out prescribed by previous City Council action.
Item Two - An unwritten policy for allowing flex time authorized
by the City Administrator for a period of: time not to exceed a
maximum of eight (8) hours during an employee leave from scheduled
work hours.
Item Three - Each department head will receive one (1) additional
week of vacation upon completion of one (1) year of employment.to be
accured at a rate defined by the Personnel Policy.
Item Four - Life insurance is provided at the rate of one and one-
half the annual salary.
Supervisory
Item One - Compensatory time is earned for hours worked exceeding
a normal work week as determined by the department head. These
hours can never exceed a maximum of forty (40) hours accumulation
and would be compensated at the rate of straight time upon termina-
tion of employment in good standing. A supervisory employee is
defined by the Position Description Guide.
Item Two - Life insurance is provided aE the rate of one and one-
half annual salary.
All Other Non -Union Personnel
Item One - Compensatory time is earned for all hours in excess
of forty (40) hours worked in one week. These hours can never
exceed a maximum of forty (40) hours accumulation and would be
compensated at the rate of straight time upon termination of employ-
ment in good standing. Compensatory time is optional as a cash
payment at any time, and in any event the employee would be compen-
sated for compensatory time upon termination of employment in good
standing.
14
5-25-82
REVISED
PERSONNEL
COMMITTEE
NON-UNION PERSONNEL
Department Heads & Assistants
The following benefits apply to all department heads which consist
of the following personnel:
1. City Administrator
2. Director of Public Works
3. City Planner
4. Chief Building Inspector
5. Fire Marshal
6. Chief of Police
7. Assistant Chief of Police
8. Director of Parks & Recreation
9. Director of Finance/City Clerk
Item One - recording and use of compensatory time is abolished at
a rate of phase out prescribed by previous City Council action.
Item Two - An unwritten policy for allowing flex time authorized
by the City Administrator: €ems--peFied-orf--ti�ae-mot -tela
max��-e --ei -- mss-dot}ag-an---emp•lo�ee--�r-ara-ssbedaled
wo-r444Gj+as. a) For periods of time less than 4 hours;
b) Five 8 hour days in non succession; or
Iteta_Thsee c) Each department head will receive one (1) additional
week of vacation upon completion of one (1) year of employment.to be
accured at a rate defined by the Personnel Policy.
Item Four - Life insurance is provided at the rate of este-and-ene-
pt$��-.-aTtRes}-s$}$rp- $25,000 Term Insurance.
Supervisory
Item One - Compensatory time is earned for hours worked exceeding
a normal work week as determined by the department head. These
hours can never exceed a maximum of forty (40) hours accumulation
and would be compensated at the rate of straight time upon termina-
tion of employment in good standing. A supervisory employee is
defined by the Position Description Guide.
Item Two - Life insurance is provided at. the rate of ene-aad-,&ne-
4&14--a-nrx} l- aa -is -r -y,- $25,000 Term Insurance.
All Other Non -Union Personnel
Item One - Compensatory time is earned for all hours in excess
of forty (40) hours worked in one week. These--htr_rrs--can--i y
excaeed_a--max Lmum--of--Ze-r-t-y--X494---ht3Rtr-s--aeeuffva4 E-ien ick-wotrl�--be
compe+�sa-t-�d-at-t-Ftt�-r�t��€-�-t-r�igl}t time-����r-rr+ii�ti���-emp•loY`-
me4at -}a- good--stand-iagt Compensatory time is optional as a cash
payment at-aw}c-traes-aad itrany.«r�rr--tom employeerlc#��ornpert-
sa-ted--€ems-sar�>easa�frr�-� i��poa•-EeeminettaR-e€-et+�rloyt+rent--i-rr-good
stand-i�nW, if requested within the payroll period.
17
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 11 1982
SUBJECT: CHAIRMANSHIP/ADVISORY PLANNING COMMISSION
I feel it is my responsibility as your City Administrator and
liaison at many of the Advisory Planning Commission meetings to
report some recent concerns that have been raised by the general
public in attendance at the Advisory Planning Commission meetings.
I have an opportunity to intermix with the general public at APC
meetings and have overheard at the last several meetings that:
1. It is very difficult to hear the chairman while he is parti-
cipating in a cross discussion with fellow planning commis-
sion members or explaining procedure, introducing an agenda
item or other information to the audience. In many cases,
the audience is unable to hear the chairman and does not
understand what is transpiring at 'the council table. In
some cases, APC members cannot hear what the chairman is
discussing with a member or the audience. Residents have
brought it to my attention that this is extremely distracting
and it does take away from the purpose of the public hearing
which is to be informative and participatory as to a certain
agenda item as it relates to the public who is in attendance.
2. A second concern that has been expressed by members of the
public is the length and manner in which business is con-
ducted at the Advisory Planning Commission meetings. A
procedure was .established by the chairman at an earlier
organizational meeting in 1982; however, the procedure has
been waived to adopt an informal approach at the meetings
at most every meeting during 1982. Those persons who have
spoken with me about this format are concerned that:
a. They must listen to a great deal of repetition from
the audience while delaying any discussion or decision
on their agenda item.
b. The public desires a more business like meeting with
rules and procedure to be obeyed by the public, planning
commission members and applicant.
I have not spoken with the chairman about these concerns for they
are merely an observation on my part and information I wish to
share with the City Council. This memorandum should be thought
of as constructive criticism. It is Dossible to meet with the
chairman to discuss these concerns to preserve and continue the
good image of rhe Advisory Planning Commission. I would be more
than happy to meet with Mr. Hall if that is the desire of the City
Council or support the'Mayor or anyone else in a joint meeting.
s/Thomas L. Hedges �g
U-ity Affm nistrator