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03/29/1983 - City Council RegularMEETING SPECIAL CITY COUNCIL REGULAR CITY COUNCIL APRIL CITY COUNCIL MEETINGS TIME DATE 7:00 P.M. Mon. April 4 JOINT A.P.C./CITY COUNCIL (Discussion of PUD/Residential Zoning Designation & Other Policy Issues) JOINT IND. SCH. DIST. BRD. 191/ CITY COUNCIL (Annual Communications & Gen. Discussion of School—City Issues) REGULAR CITY COUNCIL STATE OF THE CITY ADDRESS, DAKOTA CHAMBER & CITY COUNCIL 6:30 P.M. Tues., April 5 7:00 P.M. Tues., April 12 LOCATION COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS 7:30 P.M. Thurs., April 14 RAHN ELEM. SCHOOL 6:30 P.M. Tues., April 19 COUNCIL CHAMBERS Noon Thurs., April 21 LOST SPUR COUNTRY CLUB 0 CITY TOUR/VOLUNTEER RECOGNITION 9:00 A.M. Sat., April 23 FIRE STATION #2 DAY JOINT PARKS/CITY COUNCIL 7:00 P.M. Tues., April 26 POLICE STATION (Park Master Plan) JOINT EAGAN/BURNSVILLE CABLE 7:00 P.M. Thurs., April 28 BURNSVILLE COUNCIL COMMISSION (Discuss Cable CHAMBERS T.V. Ordinance & Franchise Agreement) Prepared by the Office of the City Administrator March 29, 1983 AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL APRIL 19, 1983 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES X III. e 6:33 - REPRESENTATIVE SEABERG IV. 6:55 - DEPARTMENT HEAD BUSINESS e.� A. Fire Department �•S C. Parks & Rec. Department .. s B. Police Department D. Public Works Department e V. 6:55 - CONSENT ITEMS A. Declaration of Phillips Accounting Machine as Excess Property 1 B. General Contractors' Licenses 9 e C. Receive Petition/Order Feasibility Report (South Oaks Addition - Streets & Utilities) VI. 7:00 - PUBLIC HEARINGS VII. OLD BUSINESS 13 49. A. Discussion Re Proposed $6,000,000 G.O. Water Revenue Bond Sale B. Sign Ordinance Considerations i L9 C. Swimming Pool Ordinance Considerations Z6 D. Pilot Knob Heights 4th Addition Resolution $I -E. Comprehensive Guide Plan Review- eview- F4.'•::VIII. F4. NEW BUSINESS p 37 A. Consider Petition for Stop Sign - Covington Lane & Penkwe Circle q4. B. Stop Sign Request - Carnelian at Cinnabar Q 4(0 e C• Third Northwestern Bank of Minneapolis for a Conditional Use Permit for a Pylon Business Sign on Property Located in Part of the SW'4 of Section 10, East of Pilot Knob Road & North of D. Yankee Doodle Road ' p.5 Jeanne Allan for a Conditional Use Permit for a Dog Grooming Facility Located in the Silver Bell Shopping Center Located at Lot 1, p Block 1, Silver Bell Center in Soction 17 61 E. McDonald's Corporation for a ConditionaL Use Permit for a Drive -up Facility Located in Part of Government Lot 6 in Ser_tion 17, 4 F., 1995 Silver Bell Road Carl P'L TolLefson, ToLLefson Builders, for 5' Sideyard Setback 6Q ' Variance for Lot ll, Blork 1, Brittany 4th :Addition p ` C. Bradley J. Swenson, Tri -Land Company for Rozoning from R -I (ResidentiaL Single District) ro R -L PD (ResidentiaL Single Planned Development to ALLow a Deviation from the R-1 Zoning Requirements & for Preliminary Plat of Sunset Addition Consisting of Approximately 5.5 Acres and Containing 18 Single Family Lots, Section 25 Eagan City Council Agenda April 19, 1983 Page Two VIII.NEW BUSINESS (Continued) 11 H. Windtree Company, Richardson Properties, Inc.., for Rezoning from R-1 (Residential Single District) to R-1 PD (Residential Single Planned Development) to Allow a Deviation from the R-1 Single Family Lot Size Requirements for Blocks 1, 2, 3, Windtree 2nd Addition, Section 13 and for Preliminary Plat of Windtree 3rd Addition, Consisting of Approximately 17.6 Acres and Containing 39 Single Family Lots ? P I. Consideration of Final Plat Approval for Clarkson Place (Elmer Scott) '74 J. Consideration of Final Plat Approval for Oak Chase 5th Addition P (Houston Dev.) i� K. Consideration of Final Plat Approval for Lembke Addition (Werner P Lembke) L. DAvid W. Mattes for On -Sale Wine License for Oide Cedar Inn, Q' 3998 Sibley Memorial Hwy. % p,46 M, 3-M Company for a Deviation from Parking Stall Size Policy, 1 3130 Lexington Avenue IX. ADDITIONAL ITEMS b A. Transfer of Funds 911B. Contract 83-5, Approve Plans & Specifications/Order Advertisement Q for Bids (Treatment Plant - Streets & Utilities) q1C. St. Francis Woods 3rd Addition - Extension of Preliminary Plat Application R. VISITORS TO BE HEARD (For Those Persons Not On the Agenda) XI. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR•.& CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 15, 1983 SUBJECT: AGENDA INFORMATION MEMO FOR 4-19-83 CITY COUNCIL MEETING After approval of the April 4, 1983 regular City Council minutes, minutes of special City Council meetings held on March 24 and April 4, and the April 19 City Council agenda, the following items are in order for consideration. S,TATE(r.REPRESENTATIVE� SEA-BERGI' A letter was received from Repr appear on the last City Council Representative Seaberg was unabl a conflict with a workmens compe fore has asked for time to res City Council at the April 19 m for the City of Eagan in this le esentative Seaberg asking time to agenda (see April 5, 1983 meeting). e to attend that meeting due to nsation committee meeting and there chedule his appearance before the eeting. Again, the ongoing issue gislative session is Local Govern- ment Aid. The City of Eagan is growing at a very rapid population rate requiring more dollars to provide and maintain a constant level of service. Many bills are proposing a reduction in state aid, and with levy limitations regulating the amount of municipal taxation, the revenue source is shrinking for our community. The City Administrator distributed a memorandum regarding local govern- ment aid distribution at the joint Planning Commission meeting held on April 12. Since this memorandum addressed many of the proposals for local government aid, a copy is again enclosed on pages 2 through 4_ for your review and possible comment to Representative Seaberg. • • MEMO TO: HONORABLE MAYOR Se CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR IIEDGES DATE: APRIL 11, 1983 SUBJECT: LOCAL GOVERNMENT AID/PROPOSED LEGISLATION Mayor Blomquist and the City Administrator met with the mayors of Burns- ville and Bloomington and the city managers of those two communities along with the city administrator of Savage to discuss various bills that are being considered by the legislature that will dramatically affect local government aid distributions. These four communities have a great deal in common regarding the effects of local government aid as they. relate to the different types of legislation that are being proposed. It was generally agreed at this meeting that the League of Minnesota Cities and Association of Metropolitan Muncipalities is unable to be effective because of the dramatic increases and decreases any change in local government aid formulas cause. cities throughout the state. Each community begins the process toward a solution by insisting on more aid than before, moves reluctantly toward the status quo and, as the Director of Finance has stated, refuses to discuss anything that would cause a reduction in aid to that particular jurisdiction. With the troubled economy in the State of Minnesota, the pot for distribution of local government aid is shrinking, creating a greater strain on local government aid distribution. The group of mayors and managers discussed the various proposals that are before the state legislature and tend to agree with the 20-50-50 proposal that is sponsored by the association of small cities and supported by the Metropolitan Losers Group. It is certainly understandable that the cities which are supporting the 20-50-50 proposal may have to compromise with the larger free standing cities which tend to lose local government aid under the proposal. Everyone at the meeting this morning was certainly understanding that the first class cities as well as other larger free standing cities will not consider a loss in government aid. The group is hopeful to generate enough interest within chambers of commences, larger cities and certainly all cities who are in support of the 20-50-50 proposal to either hire a lobbyist or provide a good organized and concerted effort at the .legislature to protect and insure a fair and equitable outcome of the local government aid distribution formula. The Director of Finance has prepared a synopsis of the four proposals that appear in various stages of development or are in the legislative process, and they are as follows: b. Fifty per cent of the remaining 1. 20-50-50 proposal sponsored by the Association of Small Cities and supported by the Metropolitan Losers Group. This formula, consists of: a. Eachcity would receive $20 per capita, b. Fifty per cent of the remaining money would be distributed in an inverse proportion to the level of that city's per capita, vaulation, and C. The remaining fifty per cent would be distributed pro- portionately on a mill unit basis. 2 Local Government Aid Memo April 11, 1983 Page Two 2. The Minneapolis proposal which, 1 believe, is based on economic distress factors such as population change (decline), age of housing and poverty levels. The currently popular buzz word, "targeting", is often applied to this concept. At one time, there were a number of proposals offered in the name of Minneapolis and I'm not sure if the one above is the front runner. 3. The governor's proposal would eliminate all the previous ",grand- fathers" and maximum increse provisions of the current formula. 1't' would set a maximum increase of six per cent per year. Limited by the maximum increase, distribution of all funds would be on the basis of a need/capacity formula which is a modified version of the current formula. Attached machinery aid is folded into • the local revenue base measure of need in the formula. The governor is also recommending a cut in the certified 1983 amount. Each city's reduction would be equal- to the cut each city got in 1982. The governor would allow cities to increase their levies to replace LGA reductions. 4. The City of Bloomington in response to the governor's proposal has started to promote another formula. That being to allocate some (perhaps up to 50% of the pot) on a per capita basis and the balance on the basis of the governor's need/capacity formula. Bloomington feels that they can generate enough support to get this through the legislature although to my knowledge it is not yet in bill form. 5. The Voss proposal has not received much attention lately but I believe it is still around. The City of Eagan will generally fare better the more the formula tips • toward a per capita distribution. Using the 1980 population of 20,532 and certified 1983 LGA of 356,380, the per capita distribution 'is only $17.36. Apple Valley would be at $28.11 and Minneapolis at $140.41 using the same population and aid figures. As the City Administrator has indicated in previous discussions, Eagan ranks 696th out of 856 cities with a per capita aid of $16.54. The City of Eagan will not do well with formulas that stress need/capacity because of previous low mill rates and relatively high asses- sed valuation. The City staff has been very active in monitoring the proposed local govern- ment aid changes. The City Administrator has attended two Losers Group meetings while the Director of Finance has attended most all of those meetings. The City Administrator has been before the League of Minnesota Cities policy committees to witness discussion and testimony on the local government aid formulas and the Administrative Intern, Liz Witt, is serving on the revenue resources committee which has been studying the local 3 Local Government Aid Memo April 11, 1983 Page Three government aid issue. Mayor Blomquist has expressed a great deal of con- cern about the potential loss in local government aid and is attempting with the City Administrator to . offer and rally support that will be of assistance to the community before a final legislative decision is made. It is the feeling of Mayor Blomquist and the City Administrator that the City of Eagan should continue to support the Association of Small Cities and Metropolitan Losers Group and participate in various legislative hearings where testimony is of value to the final decision. The City of Bloomington and other larger communities which may lose a significant amount of money in potential local government aid will be playing very active roles in the legislative process as well. The whole concept of a lobbyist or other stra- tegies will be further explored at another joint breakfast meeting on Thurs- day, April 14, in the City of Bloomington at the Thunderbird Motel. Any comments from the City Council regarding this issue are certainly welcome • and will be passed ontothe group meeting on this issue. ::ZaS4'V__ I.� City Administrator cc: Finance Director VanOverbeke • 11 Agenda Information Memo April 19, 1983 City Council Meeting Page Two 101102.1141941 Special Note: Due to the appearance of Representative Seaberg, there are no items scheduled in the early part of the agenda under Department Head Business. Any items that appear under Department Head Business will be handled immediately following Representative Seaberg or after regular business on the City Council agenda. FIRE DEPARTMENT A. Fire Department -- There are no items to be considered under the Fire Department at this time. • POLICE DEPARTMENT B. Police Department -- There are no items to be considered under the Police Department at this time. PARKS & RECREATION DEPARTMENT C. Parks & Recreation Department -- There are .no items to be con- sidered for the Parks & Recreation Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department -- Item #1: Review of Senior Citizen Deferment - Henry Bruestle -- As a condition ot acquisition o t e GEM tT easement tor the Fish Lake storm sewer outlet for Con- tract 80-5, Mr. Bruestle was given favorable consideration for a deferment of special assessments under the senior citizen ordi- nance. Enclosed on page 6 is a copy of Section 2.75 from the present City Code whichfists the conditions for deferment. Sub- division 4 lists those situations wherein the deferment will ter- minate. Recently, the City was made aware that Mr. Bruestle has subdivided his 9.7 acre parcel through Dakota County and created two new parcels of approximately one acre each with the remaining parcel being approximately 7.5 acres. This item is being brought to the Council's attention for direction before the City initiates any type of action pertaining to the status of Mr. Bruestle's defer- red assessments. It is the staff's recommendation that the special assessment deferment for a senior citizen be terminated based on Section 2.75, Subdivision 4-B of the present City Code. However, if the Council feels that some special consideration should be given, staff would like to receive that direction prior to initia- ting the very involved process through Dakota County with the anti- cipated resulting objections from Mr. Bruestle. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the ter- mination of the senior citizen deferment of approximately $11,481 for Project 279 (Fish Lake Storm Sewer Outlet). restrictions as the Council may deem proper t000tect the City's interests, nor shall anything contained in this Sec- tion limit any right or power possessed by the City over existing franchises. SEC. 2.73. ABSENTEE BALLOT COUNTING BOARD. The Council hereby authorizes an Absentee Ballot Counting Board and further authorizes the election judges of such Board to receive, examine, and validate absentee ballots. The further duties of such board shall be those provided by statute. SEC. 2.74. SPECIAL ASSESSMENT POLICY. The Council may, by resolution, adopt, from time -to -time amend, or repeal a special assessment policy. EC�. 2.75. DEFERMENT OF SPECIAL ASSESSMENTS. Subd. 1. The Council may defer the payment of any special assessment on homestead property owned by a person who is 65 years of age or older, or who is retired by virtue of permanent and total disability, and the City Clerk - Treasurer is hereby authorized to record the deferment of special assessments where the following conditions are met: G� A. The applicant must apply for the defer- ment not later than ninety days after the assessment is adopted by the Council B. The applicant must be 65 years of age, or older, or retired' by virtue of permanent and total disability. C. The applicant must be the owner of the property. D. The applicant must occupy the property as his principal place of residence. E. The average annual payment for all assessments levied against the subject property exceeds 18 of the adjusted gross income of the applicant as evidenced by the applicant's most recent Federal income tax return. The average annual payment of an assessment shall be the total cost of the assessment divided by the number of years over which it is spread. Subd. 2. The deferment shall be granted for as long a period of time as the hardship exists and the condi- tions as aforementioned have been met. However, it shall be the duty of the applicant to notify the City Clerk -Treasurer of any change in his status that would affect eligibility for deferment. Subd. 3. The entire amount of deferred special assessments shall be due within sixty days after loss of eligibility by the applicant. If the special assessment is 24 riot paid within sixty days, the City Clerk -Treasurer shall add thereto interest at 88 per annum from the due date through December 21 of.the following year and the total amount of principal and interest shall be certified to the County Auditor for collection with taxes the following year. Should the applicant plead and prove, to the satisfaction of the Council, that full repayment of the deferred special assessment would cause the applicant particular undue finan- cial hardship, the Council may order that the applicant pay within sixty days a sum equal to the number of installments of deferred special assessments outstanding and unpaid to date (including principal and interest) with the balance thereafter paid according to the terms and conditions of the original special assessment. Subd. 4. The option to defer the payment of special assessments shall terminate and all amounts accumu- lated plus applicable interest shall become due upon the occurrence of any one of the following: A. The death of the owner when there is no spouse who is eligible for deferment. B. The sale, transfer or subdivision of all or any part of the property. C. Loss of homestead status on the property. D. Determination by the Council for any reason that there would be no hardship to require immediate or partial payment. SEC. 2.76. PARTIAL PREPAYMENT OF SPECIAL ASSESSMENTS. Subd. 1. Scope. Partial prepayment of assess- ments in connection with any assessments adopted by the Council and certified to the County Auditor for collection may be made at any time. Subd. 2. Payment. The owner of any property so assessed may, within 30 days of adoption of the assessment roll by the Council, prepay any or all of.his assessment to the City. No interest will be charged on any portion of the assessment paid within said 30 days. The remaining unpaid balance of the assessment shall be spread at the same rate of interest and for the same term of years as the original assessment. SEC. 2.77. EMERGENCY PREPAREDNESS PLAN. The Council may, by resolution, adopt, from time -to -time amend, or repeal an emergency preparedness plan for the City. (1-1-83) 25 Agenda Information Memo April 19, 1983 City Council Meeting Page Three _'CONSENM'AGENDA There are three items on the agenda referred to as Consent Items requiring one motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Addi- tional Items unless the discussion required is brief. PHILLIPS ACCOUNTING MACHINE/EXCESS PROPERTY A. Declaration of Phillips Accounting Machine as Excess Property -- Director of Finance/City Clerk VanOverbeke has completed the conversion of the utility billing system from the Phillips machine •onto LOGIS and feels it is appropriate to dispose of the Phillips machine. Mr. VanOverbeke is suggesting that the City declare the Phillips accounting machine excess property and advertise it for sale in the League Magazine. The City has cancelled the Benchmark maintenance contract which is a service organization which provided a significant amount of assistance while operating that piece of equipment. Unfortunately, there is very little interest in this type of equipment and therefore action to authorize payment for its removal is also a consideration if it cannot be sold after a reasonable period of time. ACTION TO BE CONSIDERED ON THIS ITEM: To declare the Phillips Accounting Machine as surplus property and advertise for the sale and if there is no successful sale the machine will be removed at a nominal cost to the City of Eagan. GENERAL CONTRACTORS' LICENSES • B. General Contractors' Licenses -- The licensing of general con- tractors is becoming a monthly activity during this first year of implementation. Eighteen (18) additional contractors, two heating and ventilation and one swimming pool installer have been added to the list which is enclosed on page 2 for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of general contractors, heating and ventilation and swimming pool installers as presented. All contractors have complied with the City ordinance. 7 GENERALCONTRACTORS SWIMMING POOL INSTALLERS 1. Minnesota Package Products (aka Pacific Pool & Patio) IN 1. Dandy Construction, Inc. 2. Developers Construction, Inc. 3. Gilbert Construction Co., Inc. 4. Gustafson & Associates, Inc. 5. Hans Hagen Homes, Inc. 6. M & M Home Services 7. Merle's Construction Co., Inc. B. Joseph M. Miller Construction, Inc. 9. Olson Concrete Company. 10. Rosewood Construction Division, Inc. 11. David Schweich Construction 12. Stikbilt Construction Co., Inca 13. Timberline Builders, Inc. 14. U.S. Home Corporation (Thompson Lakes Division) 15. Vesta Construction, Inc. 16. Chester L. Maciaszek • 17. S. Petersen Construction, Inc. 18. Barsness Construction Co. HEATING & VENTILATION 1. Streitz Heating & Cooling 2. Zanmiller's SWIMMING POOL INSTALLERS 1. Minnesota Package Products (aka Pacific Pool & Patio) IN Agenda Information Memo April 19, 1983 City Council Meeting Page Four SOUTH OAKS ADDITION STREETS & UTILITIES C. Receive Petition/Order Feasibility Report (South Oaks Addition - Streets & Utilities) -- Enclosed on pages /Q through it is a copy of the petition submitted byour�esidents the South Oaks Addition requesting the installation of sanitary sewer, water. and street surfacing improvements within the South Oaks Addition. Enclosed on page 1 2 is a map referencing the location of the petitioners within tlis subdivision. Excluding the three lots owned by the City of Eagan for park property (Lots 12, 13 and 14, Block 1), the petitioners represent 35% of the pro- perty owners who would be affected by the assessments associated with these improvements. • ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for the installation of street and utility improvements within the South Oaks Addition and approve or deny the preparation of a feasibility report for project 375. VJ C PETITION FOR CITY USE ONLY Petition N Date Received Presented to Council LOCATION/SUBDIVISION SOUTH OAKS I/we, the undersigned, owners'of the real property adjacent to ACORN STREET AND GREENLEAF DRIVE '(Street) or within the South Oaks Subdivision, hereby petition for:.. • Street improvements r Sanitary Sewer Water Supply (Check requested items) Storm Sewer Street Lights C Other (Explain) I/we understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/we understand that upon receipt of this petition and the preparation of the requested feasibility • report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. Signature of Land Owner Address of Property 1. I�'CTrtd—[ L Sj 8LK1 L K •fsgo �Sy ,le�:41 Dr 3.�c«f.� �t:'IF_ �cr✓_ LoT7� 3LK2 4�:L 1'�?* •• �� B L K2 of 73c 5.— !.— i_ •i — — — ii % g L K '� �i 1, i, IV 6. _ Z, B �K 2 ", J , c or 6, e �x s 2 0 moo: _ A LOCATION/SUBDIVISION PETITION SOUTH OAKS FOR CITY USE ONLY Petition N Date Received 4-/z -J-,3 Presented to Council 41: -Ip -6p3 I/we, the undersigned, owners'of the real property adjacent to ACORN STREET AND GREENLEAF DRIVE (Street) or within the South Oaks Subdivision, hereby petition for:.. Street improvements Sanitary Sewer Water Supply Storm Sewer Street Lights C Other (Explain) L • (Check requested items) I/we understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/we understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. • nature of Land OLST Address of L 7) 2.=.cc.• L 3�D L K 2 yo-YU �cr v c 3,dV421 2L — aD� L 5� BLK 223—/�— 4. c C� u1/Yt/.� � �� B LK S �Cto l/. 6. � K �( u 1 C26�k,tL/L8 j 34K IS9S X� L4J 81-K 2 mss o (/ - $, 11 Et -F Sec. T o VwA h., WSW1.1,51, j w19-r'Wrr` I I'llif wy fW-Wo 10 N al* 12 wa I.0 4'a-, 4 -row b 4149 3 • -41 0 'TWI P STREET '-,i 41 '45% SO 44 Or. drg. ZLU Wa IV 1 5 M. 7. "o r—:Fm- 2f -r. Z7 R.p 21 7 ..7 LEGEND PET 171 ON Eck Agenda Information Memo April 19, 1983 City Council Meeting Page Five WATER REVENUE BOND SALE A. Discussion Regarding Proposed $6,000,000 G.O. Water Revenue Bond Sale -- The City's fiscal consultant, Miller & Schroeder Muni- cipals, Inc., has been meeting with the City Administrator and Director of Finance for several weeks concerning bond payment schedules, the date for the sale of bonds, delivery of bonds, the need for a bond rating and more recently the advantages of bond insurance. Mr. Ernie Clark will be present to discuss how bond insurance affects the sale of water and sewer revenue bonds and is recommending to the City Council that consideration be given • to requesting proposals from two reputable insurance companies and to proceed with bond insurance on this issue. The bond in- surance costs the City approximately $100,000 and the City could save approximately $200,000 by increasing its rating from an A to a AAA rating on this issuance. The City Administrator is up- dating the City's capital improvements program and preparing a portfolio of information on the City to present to both Standard & Poors and Moody's. The Director of Finance has completed the 1982 Financial Report and the auditors are working toward a comple- tion of the 1982 audit. All these documents should be ready for a trip to New York in late May for the purpose of securing a favora- ble rating from both Moody's and Standard & Poors on the water revenue bond issue. The Director of Finance and City Administrator are planning to acccompany the fiscal consultant to New York for purposes of presenting and securing a favorable bond rating for the City. Enclosed on pages !g- through Jy is a copy of a memorandum from Ernie Clark. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the con- cept of bond insurance and also to approve authorization to proceed with the Moody's and Standard and Poors' ratings on the general water revenue bond issue. 13 'Toll Free Minnesota (800) 862-6002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Northwestern Financial Center. 7900 Xerxes Avenue South. Minneapolis. Minnesota 55431 • (612) 831-1500 April 12, 1983 MEMORANDUM Honorable Council and Staff Eagan, Minnesota Subject: $6,000,000 G.O. Water and Sewer Revenue Bonds of 1983 Eagan, Minnesota ' This memorandum covers two main points pertaining to the above: 1. Bond Insurance a. The American Municipal Bond Assurance Corporation., (AMBAC) a subsid- iary of MGIC Investment Corporation, was the first insurer of new issue municipal bonds, beginning in 1971. The insurance is in the form of an unconditional and irrevocable surety bond covering fully and automat- ically the issuer's prompt payment of principal and interest. The policy has no deductible, is non -cancellable, and remains in force for the life of the issue. A non-refundable, one-time insurance premium is charged, depending on various risk factors. b. The Municipal Bond Insurance Association, (MBIA) began insuring munici- pal bonds in 1974. The same type of guarantees and policies exist. C. Both of the above firms are recognized by Standard & Poor's as strong enough to rate as "AAA" all new issues insured by them. d. It appears, from all I have researched, that under similiar conditions, both companies charge about the same premium for like issues. e. Therefore, it appears that the range for a one time insurance premium from either, would be in the range of 0.070% of the total principal and interest on the issue. /Z/_ Nedoyuartern: Minn•Iapou .. -Iinnesota Branch Offices: Downton Minneapolis • Solana Beach, California. Northbrook. Illinois. St. Paul. Minnesota. Naples. Florida • Canon City Nevada Memoer of rR 3c<w"m, Immto'. pmrecLnn Co,poMlipn April 12, 1983 Page 2 f. We at Miller & Schroeder have worked with both firms and find them both reasonable and cooperative in every respect. At the present time, we are working with AMBAC on two issues. I have posed the question of Eagan's issue with them, as to premium, etc. .From the preliminary information I have given them, they feel that 0.070% of total Debt. Service would be the maximum charged. g. The total debt service, principal and interest could run from $13,200,000 (@9% NIC) to $14,000,000 (@10%) without insurance. The "AAA" from Standard & Poor's, because of the insurance, could save 3.%" on the NIC. Therefore, for $92,000 to $98,000 (estimate) for the insurance premium, the City could save $199,000 in interest. Z. Timing of the $6,000,000 G.O. Revenue Bond Sale a. b. b. 3 April 19th Discussion on Bond Insurance Discussion on New York City rating and promotion trip. May 3 Resolution to sell bonds, and Notice of Sale details June 1 12:00 noon - Bond Sale bids. 5:00 Pbl - Council Award. (or 5:30 PM) If the Council approves the New York trip, following would be the itinery: Thursday, May 19 Thursday, May 19 Friday, May ZO Friday, May 20 NW Z28 leaves Minneapolis 8:35 AM arrives LaGuardia 11:56 AM 2:30 PM Moody's (or S & P) call on Banks and Underwriters 9:30 AM S & P (or Moody's) call on Banks and Underwriters NW 235 - leaves LaGuardia 4:10 PM arrives Minneapolis 6:00 PM IS n LJ • April 12, 1983 Page 3 I would recommend staying at the New York Sheraton Hotel (a two bedroom suite) for Thursday night, May 19. If approved, I can set up definite appointments and reservations. See you Tuesday night, April 19. Sincerely, • MILLER & SCHROEDER MUNICIPALS, INC. ELC/slc • Ernest L. Clark Vice President L Agenda Information Memo April 19, 1983 City Council Meeting Page Six SIGN ORDINANCE CONSIDERATIONS B. Sign Ordinance Considerations -- At the March 15, 1983 City Council meeting, City Council action was taken to "direct the staff to revise the sign ordinance section 4.20 regarding height of advertising signs to implement the fourth alternate to include, however, the provision mentioned above." The provision referenced is direction that applicants be required, in the case of advertising signs, to submit more detailed drawings and specifications, inclu- ding terrain features and impact on surrounding residents for in- clusion in that provision of the sign ordinance. Also, action was was taken to direct the staff to review the provisions of the ordi- nance regarding distances of advertising signs to residential areas, which informationwas to be submitted to the Council at a later ` time. The City.staff will have an ordinance amendment that includes the revisions to Section 4.20 and a memorandum addressing provisions of the ordinance regarding distances of advertising signs in resi- dential areas prepared for the May 3, 1983 City Council meeting. Mrs. Paul Teske has submitted a letter to the City Council asking for time on the agenda to present discussion concerning adversing and pylon signs in the City of Eagan. A copy of her letter is enclosed on page A 1 Originally, this agenda item was to be considered for the pri 19 meeting; however, due to current work load, the ordinance preparation and support information will not be ready until the May 3 meeting. Therefore, the preparation of the ordinance revision and comments that Mrs. Teske would like to present to the City Council are continued until the May 3 meeting. Action is required on this item for continuance due to the fact the item was published as a part of the agenda for Tuesday night's meeting. • ACTION TO BE CONSIDERED ON THIS ITEM: To continue sign ordinance considerations until the May 3, 1983 meeting. 17 • n U Agenda Information Memo April 19, 1983 City Council Meeting Page Seven SWIMMING POOL ORDINANCE CONSIDERATIONS C. Swimming Pool Ordinance Con, 1982 City Council meeting, a moti "to approve the ordinance in c of the ordinance be deferred uni for reconsideration." The City ming pool ordinance at the No% and the only language amendment water or pool drainage water. T by the City Council at the Nov that the municipal ordinance co ordinances be adopted until after codification process was to be the swimming pool ordinance as November 16 meetings. The only where the new language reads as back flush water or water frorr into the owner's property or i and shall not drain onto adjacen will be required. and if there ;iderations -- At the November 16, 3n was passed that reads as follows incept and that the consideration :il a January 1983 Council meeting Council discussed a proposed swim - ember 9 and November 16 meetings s requested deal with back flush ie reason there was no action taken amber meeting was due to the fact 9ifiers had requested that no new January 1, 1983 when the ordinance :ompleted. Enclosed is a copy of Lt appeared at the November 9 and .hange pertains to Section 5, 5.1e, Eollows: "To the extent feasible, pool drainage shall be directed ito approved public drainage ways private land. Perculation tests i.q not a cuffiriont rlrninnoo nrnn on the owner's property to receive and retain back flush water and water from drainage, a dry well may be required to contain any drainage from the swimming pool. Drainage onto public streets or other public drainage ways shall require permission of the Chief Building Inspector." Enclosed on pages 20 through a S is a copy of the swimming pool ordinance that was presented in NovemBer 1982. ACTION TO BE CONSIDERED ON THIS ITEM posed swimming pool ordinance. 19 To approve or deny the pro- DRAFT CITY OF EAGAN DAKOTA COUNTY, MINNESOTA ORDINANCE x AN ORDINANCE REGULATING SWIMMING POOL CONSTRUCTION The City Council of the City of Eagan, Minnesota ordains as follows: SECTION 1. "SWIN94ING POOL" DEFINED. A. PRIVATE SWI\PIING POOLS are regulated by this Ordinance and are defined as follows: Any enclosure, designed or intended or used for the con- tainment of water, whether constructed below ground level or above ground level, having a surface area exceeding 100 square feet and a depth ex- ceeding 18 inches which is designed, intended, or used for swimming, wading, or other recreational use by the owner or tenant of the property upon which the pool is constructed, or by their family or invited guests without payment of a fee. B. PUBLIC SWIMMING POOLS are those available to the public at large, or used collectively by numbers of persons for swimming or bathing and which are operated by any person, firm or corporation, whether he or it be owner, lessee, operator, licensee, or concessionaire. Pcols in the following locations are considered public: 1. School property. 2. Hotels and motels. 3. Hospitals and institutions. 4. Municipal parks or buildings. 5. Apartment buildings and multiple dwellings. 6. Country Clubs. All structures, appurtenances, equipment, appliances, and other facilities ZO I. Complete plans and specifications for the construction of the pool; 2. A site plan showing the location of all structures on the lot, including the house, garage; fences, trees, overhead or under- ground wiring, utility casements, and other significant im- provements or natural features; 3. The proposed location of pumps, filters, electrical power source (if applicable), flushing and drainage outlets, and other operations features; 4. Source of water supply; -2- • appurtenant to and intended for the operation and maintenance of a swimming pool shall be considered a part of a public swimming pool. SECTION 2. PURPOSE OF ORDINANCE. The purpose of this Ordinance is to provide minimum standards to safeguard life, health, property, and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all swimming pools within the City of Eagan, and certain equipment specifically regulated herein. SECTION 3. ENFORCEMENT OF ORDINANCE. The City Code Enforcement Officer shall be charged with the enforcement of this Ordinance. SECTION 4. BUILDING PERMIT REQUIRED. A. No swimming pool shall be constructed or established, and no such pool construction shall be commenced in the City of Eagan, without first obtaining a permit from the But}dirg�TspectorGSL:..� g��-F1{,`�`� �p p Y B. The application for the permit shall include, without,limitation, the followinginformation: I. Complete plans and specifications for the construction of the pool; 2. A site plan showing the location of all structures on the lot, including the house, garage; fences, trees, overhead or under- ground wiring, utility casements, and other significant im- provements or natural features; 3. The proposed location of pumps, filters, electrical power source (if applicable), flushing and drainage outlets, and other operations features; 4. Source of water supply; -2- • S. Location and specifications of protective fencing; 6. Other data as may be reasonably required by the Chief Building Official. C. The Chief Building Official shall have authority to inspect any pool at any reasonable time during the construction and thereafter to determine whether or not the provisions of this Ordinance are being complied with. The Chief Building Official shall have the authority to enter upon any premises at reasonable times to inspect work per- formed under permits issued by him. SECTION S. REQUIREMENTS. 5.1. All Districts. A. ,Pools shall comply with Article 680 of the current national electric code as adopted by the City. B. No pool shall be located within any public or private utility ease- ment, walkway, ingress or egress easement, drainage way, marsh, or other location in which it will represent a threat to the natural environment. C. In the case of underground pools, precautions shall be taken during construction to: •` 1. Avoid damage, hazards or inconvenience to adjacent or nearby property. 2. Assure that proper care shall be taken in stockpiling excavated material to avoid erosion, dust or other infringements upon adjacent property. D. All access for construction shall be over the owner's land and due care shall be taken to avoid damage to public streets and adjacent private or public property. The owner shall be liable for damages caused to any public or private property. E. To the extent feasible, back-flush water or water from pool drainage -3- 22 skill be directed onto the owner's property or into approved public K pr ye ar drainage ways and shall not drain onto adjacent private land. Drainage d onto public streets or other public drainage ways shall require permission v Q „f of the appropriate local City officials. YY F. Pool lighting shall be directed toward the pool and not toward adjacent property. G. The pool area shall be enclosed with fencing to effectively prevent the entrance of children and be without hand or foot -holds that would enable a child to climb over it. The fence shall be at least four (4) in height, but not exceeding six(6) feet, to prevent uncontrolled access from the street or adjacent property. Such fence shall have • self-closing and self -latching gates with provisions for locking and shall be completely installed prior to the filling of the pool. Adequate landscaping shall be placed between the pool area and adjacent single-family district lot lines. H. Retaining walls shall be designed to resist the lateral pressure of the retained material in accordance with accepted engineering practice. Walls retaining drained earth may be designed for pressure equivalent to that exerted by a fluid weighing not less than thirty pounds per • cubic foot and having a depth equal to that of the retained earth. I. Filling of pools from fire hydrants or other public facilities shall not be allowed.Dy(.loc'�tl, cttyofl'i-ials. J. Pool water shall be maintained in a suitable manner to avoid health hazards of any type. Such water shall be subject to periodic in- spection by the local health officer and/or the Minnesota State Board of Health. K. All electrical wiring, installation of heating units, grading, instal- lation of pipes and all other installations and construction shall -4- E 0' 5.2. meet state requirements and shall be:subject to inspection. L. Nuisances such as undue noise, lighting of adjacent property, health and safety hazards, damage to nearby vegetation and the like shall not be permitted. M. Any proposed deviation from these standards and requirements shall require a variance in accordance with normal zoning procedures. A. Pools shall not be located within five (5) feet of any rear lot line or within five (5) feet of any side lot line nor within seven (7) feet of any principal structure or frost footing. Pools shall not be located within any required front yard. B. The filter unit, pump, heating unit and any other noisemaking mechanical equipment shall be located at least fifteen (15) feet from any adjacent or nearby residential structure and not closer than five (5) feet to any lot line. 5.3. Swimming pools which are intended for and used by the occupants of a multi -family dwelling and the guests of the occupants of such dwelling shall adhere to the following regulations! A. No part of the water surface of the swimming pool shall be closer than ten (10) feet to any lot line. B. No pumps, filter or other apparatus used in connection with or to service a swimming pool shall be located closer than ten (10) feet to any lot line. C. All deck areas, adjacent patios or other similar areas used in con- junction with the swimming pool shall be located at least ten (10) feet from any lot line in an adjacent single-family district. D. Fencing and landscape treatment shall be placed between swimming pool structure and adjacent single family lot lines. -5- MAI SECTION 6. COMPLIANCE WITH MOS'P STRINGENT REQUIREMENT. In the event of any conflict between the provisions of this ordinance and any state law or requirement, rule or regulation of the State Department of Health, the provision imposing the higher standard or more stringent requirement shall be controlling. SECTION 7. PENALTY. Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to ex- ceed $500 or imprisonment for not more than 90 days, or both, plus the cost of prosecution in either case. SECTION 8. EFFECTIVE -DATE. This Ordinance shall be in full force and effect from • and after its passage and publication according to law. Passed by the City Council this _ day of , 1982 0 Agenda Information April 19, 1983 City Page Eight Memo Council Meeting PILOT KNOB HEIGHTS 4TH RESOLUTION D. Pilot Knob Heights 4th Addition Resolution -- Action was taken by the City Council at the March 15, 1983 City Council meeting to recognize Outlot B, Pilot Knob Heights 4th Addition, as City parkland. The City Attorney has prepared a resolution and a copy is enclosed on pages ;1 through 3 This resolution provides a fact finding of the City Council Tiscussion. City Attorney Hauge is recomending that this resolution be adopted and recorded as a part of the action of the March 15 meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the reso- lution clarifying the motion and action by the City Council at the March 15 meeting as it relates to Outlot B, Pilot Knob Heights . 4th Addition. r 26 1 11 3-28-83 RESOLUTION NO. _ CITY OF EAGAN OUTLOT B, PILOT KNOB HEIGHTS 4TH ADDITION WHEREAS, the City of Eagan entered into a Planned Development Agreement dated December 12, 1974 with Pilot Knob Properties for the development of the Pilot Knob Heights Planned Unit Development, generally located in the southwest quarter of Section 15, lying east of Pilot Knob Road and north of Wescott Road in the City of Eagan; and • WHEREAS, pursuant to said agreement, the developers and owners of the PUD agreed to dedicate certain land for park and open space purposes, including Outlot B, Pilot Knob Heights 4th Addition; and WHEREAS, on Decmeber 26, 1975, Pilot Knob Properties conveyed by Warranty Deed to the City, Outlots A, C, D and E, Pilot Knob Heights 4th Addition, and subsequently, other parcels within Pilot Knob Heights Planned Unit Development for park purposes; and WHEREAS, the developers and owners of the Pilot Knob Heights Planned Unit Development have annually submitted applications for renewal of the Planned Unit Development, according to the Eagan Zoning Code; and WHEREAS, the developers and owners received approval of the Pilot Knob Heights 4th Addition plat on or about July 16, 1974; and WHEREAS, in November of 1982, Reliance Builders and Dan Rognrud submitted an application for preliminary plat approval of Fish Lake Addition, consisting of Outlot B, Pilot Knob Heights 4th Addition, containing 1.2 acres with a proposal for 9 townhouse units; and 1 27 0 WHEREAS, the Eagan Advisory Parks and Recreation Committee on November 4, 1982 reviewed the application for preliminary plat approval and recommended to the City Council that the Council pursue the acquisition and use of Outlot B for park purposes; and WHEREAS, the Eagan Advisory Planning Commission did, on November 23, 1982, review the application for preliminary plat approval and continue the application until the next regular meeting for further information regarding the status of the Outlot as parkland; and WHEREAS, Eagan Advisory Planning Commission again, on January 11, 1983 . reviewed the application, at which time the Commission recommended denial of the application for reasons, including those discussed in detail by Planning Commission members, and the following: 1. That the status of the site, for park purposes, was uncertain. 2. That the Park Committee had recommended that the land be acquired for park purposes. 3. That there were certain legal questions that had been raised as to whether the Advisory Planning Commission could act on a plat because of a . question of ownership that had arisen under the Planned Development, including the Planned Development Agreement; and WHEREAS, the City Council, on February 15, 1983 was presented with the application for Fish Lake Addition for preliminary plat approval, at which time representatives of the developer and the neighboring property owners, presented written information and made oral presentations, and at which time the Council requested further information from the staff by the March 1, 1983 meeting, and determined that a decision would be reached by the Council at its March 15, 1983 meeting; and WE WHEREAS, a regular meeting of the Eagan City Council was held on March 15, 1983 at which all members were present, as were interested neighboring property owners and Norman Steimer, the alleged owner of Outlot B, Pilot Knob Heights 4th Addition; and WHEREAS, a significant amount of material had been submitted to the City Council during prior weeks, including the two prior Council meetings at which time discussion was held regarding the application and the use of Outlot B including opinions from attorneys for the applicant and also objecting neighboring property owners, including staff reports, opinions from the City Attorney's office and copies of miscellaneous documents. regarding the Pilot Knob Heights Planned Development and Pilot Knob Heights 4th Addition; NOW THEREFORE, upon motion by Egan, seconded Thomas, it was RESOLVED as follows: 1. The application for preliminary plat approval of Fish Lake Addition be and it hereby is denied for reasons, including those that were specified in the reports and information submitted to the City Council. • 2. That the City proceed to take all necessary steps to implement the utilization and acquisition of Outlot B, Pilot Knob Heights 4th Addition for park and open space purposes. 3. That the basis for the Council's decision includes the following: a. The very voluminous historical background regarding the Pilot Knob Heights Planned Unit Development since its inception in 1970. b. The objection from neighboring property owners indicating that the land has been ussed by neighboring owners for open space purposes during the past 10 years. 3 2,c c. The fact that the City rezoned the property in 1981 to PF (Public Facilities), that published notice was given of the rezoning and that no objections were received from any alleged private property owners for Outlot B. d. The fact that the City has designated Eagan Park Consultant, Irrkela & Associates, to examine the parcel for future park development. e. That certain assessments ordinarily levied against private property have not been levied against the property, indicating that it is intended for park purposes. f. That Dan Rognrud, one of the applicants, was involved in the Pilot Knob Heights Planned Unit Development as early as 1975 and should have known that Outlot B was intended for park use. g. In spite of the fact that the developer of the planned development has annually requested renewal of the planned development, that no discussion or request for the use of Outlot B in the 4th Addition was ever brought before the Planning Commission or City Council by the developer during recent years. h. That the planned unit development for Pilot Knob Heights • indicated that Outlot B was intended for dedication by the developer and that at no time did the developer object to the provision for dedication according to the agreement. Further, the agreement clearly indicates that the written wording of the agreement shall control over any diagrams or exhibits attached to the agreement. i. That the City staff has considered Outlot B as park land in recent years, after having reviewed the Planned Development Agreement covering Pilot Knob Heights PUD; I 4 3a J. That a Petition was submitted by a large number of residents in the surrounding area opposing the development of Outlot B for townhouse purposes, 4 and indicated that they purchased their homes based upon the agreement that there would be no building on the land to obstruct their view of the lake; and k. Further, that the residents of the area have used Outlot B as public park without objection from any alleged owner; 1. That the developer of the Timbershores townhouse project, to the north, New Horizon Homes representatives, allegedly made representations to purchasers of the town homes that Outlot B would be a public park and that no • construction would be placed on the property; M. That the City Park Maintenance Department has maintained the property in recent years for use as park and open space purposes and that no objection from any alleged private property owners has been made to the use of the property. Those in favor: Blomquist, Smith, Wachter, Egan and Thomas. Those against: None. 0 Dated: March 15, 1983. 14 Approved by City Council: April IP, 1983. 5/31 Agenda Information Memo April 19, 1983 City Council Meeting Page Nine COMPREHENSIVE GUIDE PLAN REVIEW E. Comprehensive Guide Plan Review -- A letter, resolution and support information appeared on the April 5, 1983 City Council agenda. There were a number of questions proposed by the City Council regarding the resolution. Those questions pertain mainly to the fourth whereas designating County Road 32 as an intermediate arterial. The City's consulting planner, John Voss, would like an opportunity to discuss the resolution with the City Council and is planning to be present at the City Council meeting on Tuesday. There has not been a change made to the resolution but it can simply be amended at the City Council meeting following discussion by John Voss. Again, for City Council reference, a copy of the letter 40 review. resolution are enclosed on pages 3 through 3 B for your review. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve a final resolution and certify adoption of the Comprehensive Guide Plan. -32- ,3wN PLANAriNc AAID DESIGN, LNC. 1800 East Cliff Road • Suite 140 • Burnsville, Mn. 55337 • (612) 890-2320 MEMO TO: Mayor and City Council Members City of Eagan FROM: John S. Voss, Planning Consultant DATE: March 30, 1983 SUBJECT: Final Adoption of Comprehensive Plan John S. Voss, President On January 21, 1982, the Metropolitan Council adopted their staff's "review report" of the Eagan Comprehensive Flan. Contained within that review, there are certain recommendations to the City of Eagan in order to rank the Comprehensive Plan in full compliance with the Metropolitan Systems Plans. During the past several months, the Eagan Staff has been working toward compliance with these recommendations. These activities have involved the following; 1. The City's Comprehensive Sewer Policy Plan was updated and approved by the Eagan City Council on March 2, 1982. 2. The City Council appointed two individuals to serve and participate on the Minneapolis/St.Paul International Airport Zoning Board. 3. The City has been in the process of updating local regulatory ordinances • and adopting new ordinances, i.e., subdivision regulations, zoning ordinance and a shoreland ordinance. These will be submitted to the Metropolitan Coun- cil for their review. The only additional action needed to bring the Eagan Comprehensive Plan in compli- ance with the Metropolitan Council's recommendations is to designate CR X32 (Cliff Road) as an "intermediate arterial". In the Comprehensive Plan, Cliff Road was designated as a "minor arterial" and this is inconsistent with the recently adopted (January 1983) "Transportation Development Guide/Policy Plan" for the year 2000. At least for the next several years, this designation will not have an impact upon the construction or level of service provided by Cliff Road in the City of Eagan. The redesignation of Cliff Road to an intermediate arterial is proposed to be accompli- shed by the adoption of the attached resolution which also would be the final ap- proval of the "Comprehensive Guide Plan" for the City of Eagan by the City Council. If you have any questions related to this matter, please advise. JSv 33 PLANNING LANDSCAPE ARCHITECTURE SITE DESIGN RESOLUTION NO RESOLUTION APPROVING COMPREHENSIVE GUIDE PLAN CITY OF EAGAN WHEREAS, the City of Eagan submitted its Comprehensive Plan to the Metro- politan Council for review pursuant to Minnesota Statutes,Section 473.175, and; WHEREAS, the Metropolitan Council reviewed the Eagan Comprehensive Plan and determined the Plan is in conformity with the Metropolitan Systems Plans, compati-• • ble with local Comprehensive Plans and School Capital Improvement Plans, and other adopted Chapters of the Metropolitan Development: Guide, and; WHEREAS, the Metropolitan Council adopted the Eagan Comprehensive Plan Review Report, Referral Report #81-255, and the recommendations found on pages 14 and 15 of said Report as its review of the Eagan Comprehensive Plan pursuant to Minnesota Statutes, Section 473.175 on January 21, 1982, and; WHEREAS, the City of Eagan is complying with the recommendations with said Referral Report #81-255 by designating CR X32 (Cliff Road) as an intermediate arter- ial, by adopting an updated Comprehensive Sewer Policy Plan on March 2, 1982, by Participating in the Minneapolis/St. Paul International Airport Zoning Board and by adopting and updating local regulatory ordinances. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Eagan does hereby adopt the "Comprehensive Guide Plan" for the City of Eagan. THIS RESOLUTION passed this day of April, 1983 by the City Council of the City of Eagan, Minnesota. ATTEST: E.J. VanOverbeke, City Clerk BY: Beatta Blomquist, Mayor 3q- • MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: APRIL 4, 1983 SUBJECT: BACKGROUND INFORMATION ON THE EAGAN COMPREHENSIVE GUIDE PLAN Staff thought it would be appropriate to give the City Council some background on the Comprehensive planning process since the Compre- hensive Plan may predate some City Council members. In 1976, the State Legislature passed the Land Planning Act.which required all communities in the State of Minnesota to prepare a Comprehensive Guide Plan for their respective municipality. In 1977, the Metro- politan Council, or the region affecting the Metropolitan area, • prepared system statements which outlined general requirements which each municipality had to address in the Comprehensive plan- ning process. This system statement was submitted to the City of Eagan in the fall of 1977. In 1978, the Eagan City Council author- ized John Voss to start the preparation of Eagan's Comprehensive Guide Plan. In 1978, John Voss and I started compiling the sta- tistical information necessary to start the Comprehensive plan- ning process. In'1979 and 1980, there were some 20 joint meetings between the Advisory Planning Commission and City Council estab- lishing goals and policies to formulate Eagan's Comprehensive Guide Plan. In the spring of 1980, the City of Eagan held three informational meetings to receive input from the community prior to the Advisory Planning Commission holding the formal public hearing on the Comprehensive Guide Plan in April or May of 1980. In July of 1980, the City Council accepted the Comprehensive Guide Plan and forwarded the Guide Plan to the Metropolitan Council for their review and comments. Prior to the City of Eagan submitting the Comprehensive Guide Plan to the Metropolitan Council, the issue arose in regard to the amendment process on how communities could amend or change the Comprehensive Guide Plan once it had been submitted to the Metro- politan Council for their review. This negotiation between commun- ities and the Metropolitan Council took about six to eight months in order to resolve this issue on how the Comprehensive Plan would be amended. Eagan then submitted the Comprehensive Guide Plan in 1981 for the official review by the Metropolitan Council. Once the Metropolitan Council received the Comprehensive Guide Plan, it was approximately six months for the City of Eagan to receive the comments and suggested changes from the Metropolitan Council. Ea- gan received these comments in February of 1982 and the City of Eagan had nine months to react to these comments and officially adopt the Comprehensive Guide Plan. This official adoption should have occurred in October or November of 1982. The reason the City of Eagan did not officially adopt the Comprehensive Guide Plan in 1982 was that there were several items staff was working on in re- gard to the comments from the Metropolitan Council. These comments 3f Thomas L. Hedges, City Administrator Background Information on the Eagan Comprehensive Guide Plan y April 4, 1983 Page two particularly dealt with the enforcement section of the Comprehensive Guide Plan or ordinances which would follow the guidelines and pol- icies of the Comprehensive Plan. Instead of adopting the Comprehen- sive Plan and following up with ordinances, the City decided to com- plete the ordinances and respond to the comments that the Metropoli- tan Council made prior to adoption of the Comprehensive Guide Plan. At the present time, staff and the City Council have revised ordi- nances which conform to the Comprehensive Guide Plan, and there- fore, are ready to officially adopt the Comprehensive Guide Plan. and submit the resolution to the Metropolitan Council with the up- dated ordinances to complete the Comprehensive planning process. Hopefully, this will give some background information as to the length of time and the process the City of Eagan has gone through in preparing the Comprehensive Guide Plan. Hopefully, the resolu- tion will be a formality ending the process for preparing the Com- prehensive Plan in the City of Eagan. If anyone has any questions or would like further explanation, Please feel free to contact me so this information can be made available at the April 5, 1983 City Council meeting. Sincerely, Dale C. Runkle City Planner DCR/jach Note: Enclosed with this memorandum are the changes which we have made to the Comprehensive Guide Plan which should bring it into conformance with the requirements of the Metropolitan Coun- cil. a� • 40 ®F 3795 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 April 4, 1983 MR GEORGE W LUSHER CHIEF ADMINISTRATOR METROPOLITAN WASTE WATER CONTROL COMMISSION 350 METRO SQ BLDG 7TH & ROBERT STS ST PAUL MN 55101 Re: Comprehensive Plan for the City of Eagan Comprehensive Sanitary Sewer Plan BEA BLOMQUIST Maya THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER . THOMAS HEDGES Cily ACminsiralor EUGENE VAN OVERBEKE GN C en In accordance with the letter from you to Mr. Charles Weaver dated October 26, 1981, the City of Eagan hereby addresses the five items that you indicate need additional information to insure that the sewer element of the Comprehensive Plan for the City of Eagan is consistent with the requirements for the Comprehensive Sanitary Sew- er Plan. A copy of your previous letter is attached for your infor- mation and the following responses are addressed in the same order. 1) Pages 38-45 of the 1982 Comprehensive Sewer Policy Plan as adopted by the City Council on March 2, 1982 addresses the on site waste water disposal facilities and describes the ordinances and/or policies of the City of Eagan relative to on site system management. A copy of the complete Comprehen- sive Sewer Policy Plan as approved by the City Council is also enclosed for your information and reference. 2) The City of Eagan presently allows discharge of portable pumped septage only into the sanitary sewer system locat- ed at the Seneca Waste Water Treatment Plant in Eagan. 3) The City's minimum design standards for the control of in- flow/infiltration into this sanitary sewer system as stated in the specifications for each sanitary sewer project in- stalled under City -approved plans and specifications is as follows: "A maximum allowable rate of leakage shall not exceed 100 gallons per mile per inch diameter of pipe per day." This standard has been followed since the inception of the Metropolitan Sewer Board which is the predecessor of the current Metropolitan Waste Water Control Commission. 3 GA THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Mr. George W. Lusher Comprehensive Plan for the City of Eagan April 4, 1983 �•:;: Page two 4) Appendix C of the Comprehensive Sewer Policy Plan provides a table on design capacity vs. the ultimate needs for each sec- tion of trunk sanitary sewer in each drainage area of the local trunk sewer system. At the present time, the City of Eagan provides sanitary sewer service to the Minnesota Zoological Gardens located in the City of Apple Valley and a small trail- er home park located within Inver Grove Heights. Copies of the.respective cooperative or joint powers agreements are enclosed for your information. For your additional information, I am forwarding a copy of the City's Comprehensive Trunk Sanitary Sewer Distribution System which identi- fies those future trunks to be installed with a very preliminary es- timated timetable as to their anticipated construction. If any additional information is necessary to comply with the re- quirements of the Metropolitan Council or the Metropolitan Waste Water Control Commission in the final approval of the Comprehensive Guide Plan for the City of Eagan as it pertains to the sanitary sew- er system, please feel free to contact me. Sincere Thomas A. Colbert, P.E. Director of Public Works TAC/jach enc. • cc - Charles Weaver, Chairman, Metropolitan Council Dale C. Runkle, City Planner Agenda Information Memo April 19, 1983 City Council Meeting Page Ten STOP SIGN/COVINGTON LANE & PENKWE CIRCLE A. Consider Petition for Stop Sign, Covington Lane & Penkwe Circle Enclosed on pages 3 $ through �40 is a copy of a petition that staff received for�installatio' n of stop signs on Covington Lane at its intersection with Penkwe Circle/Way. Enclosed on page is a reference location map showing those petitioners in re erence to the affected intersection. Presently, stop signs exist on Penwke Circle and Penkwe Way controlling the traffic at their intersection with Covington Lane which is given the right- of-way for through traffic. This is in conformance with Covington • Lane being designated a neighborhood collector. As such, it was upgraded through additional construction dollars to handle the greater volumes of traffic. It also has an existing 5' concrete sidewalk located along the north side of Covington Lane to provide for pedestrian movement. W Because of this present neighborhood collector status and to protect the integrity of the funding involved to design this roadway to its collector status in addition to taking in its proximity to Johnny Cake Ridge Road which has stop signs installed on Covington Lane, staff is recommending that installation of these stop signs be denied. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the in- stallation of stop signs on Covington Lane at its intersection with Penkwe Circle/Way. 3-7 March 29, 19tH PETITION STOP SIGN I/we, the undersigned hereby petition the City Council of the City of Eagan to install stop signs on Covington Lane at the intersection with Penkvae Circle Z en we Fay I/we, request this installation for the following reasons: N ro ' 1. See attached petition and diagram. G £ W 2. T Covington Lane 3, * existing stop signs # requested placement of existing signs 4. I * school bus stop CD 0 n I/we request that the City Council take this petition request under consideration at its earliest opportunity and that we be informed as to when it is scheduled so that we may appear in person if we so choose. NAME (Please print and initial) ADDRESS a 4./i./. J e��.! 5.�ii ,l_.. ,. s 8. y 9. lo. M 70 C 0�1/1 11 12. ,0 M kw(cJcc,,i Lb, 62 Kjwwc 83 ,BI 10 ,82 LT 131 8 L9 14- GL-,�—tjt,e� -PL -,fL eLli L-A N t - Mar.., L 1s) g2. YL?7(4-1, LL—e- Lj:r,L?2. 39 • r Presently stop signs are installed which stop traffic at Covington Lane coming from Penkwe Circle and Penkwe 'Way. (see dia.) This traffic being stopped is minimal and is slow as it turns on':to,Covir.gton Lane from both directions. Covington Lane is 'a heavily traveled artery into the surrounding developments, and it appears that the speed limit is seldom observed. There are many children living on or near Covington Lane and they often cross it to visit their friends. Presently there exists no safe intersection for the children to cross Covington Lane. Said intersection is also a major school bus stop. It is therefore requested that the existing stop signs be moved from Penkwe Circle and Penkwe Way to Covington Lane for the purpose of slowing traffic on Covington Lane and to provide school children with a safe crossing to their bus stop. Thankyou for.your time in the consideration of this petition. •i S[.I 4 •' ••��::. . q�r, ..� wo. r.nua. �: uur . {.• lE ' -.. i w[e °°N • .:.:."'[j ••••'' 1{I+a�• oJ[, n� :oPr"ii .: n 1•i vl I I °o [. b1. a r t W • .�_ "" • - 0 2 V V. • fid$.• F . • •1 I •C • ,r„•.' ",� R_ '� "s�= � .`_ a ., R : r ; �_- �; - t �' R e. 'i'i er z a• i p A _ ru, a :' •�• ~ � '• ;�7 • � � U • t nnre la ery jt •[m mae la lw .or,e ona me mu a 1. ,I i �••(�;195 '•4r o � '. :'.• 4 -� } i F:;f\w 1 11 til eNY•. IJ � r `T'r4 � rd �r•[Ae �?\[ •n •1 !I %• , r i ,, - (V� g ♦-J - Jar \ !. i n[• V , 9; '..r i \ r V• i :�'P [•` - • f r� ��•.r4snp • [n d •'R, WAY ;E..' 'i" •o It `° ,\y R"..X.9 ` `4 err . �� : ^. V QZ I �r�n9 V,jy�i[P Ip o[u; lw. 4+LrG \•� y. -1 4'/�.LJ iOrrC� r'�•�. d ' • . art.. i;4ii , ar,r• 'ry • r +' _. ` `kir '. u° •'dna^,� n�^•.,Q` •\r `'�-. `� Jrle'•.� [/•• "!�•. ". ` } •N\ r� .13 _ + '..4 Z M,nzn .� •'w,• 'e\ �? ". •�- Tj '• ) S syr ' Q ' n: nfin ..� ..-4 ,•• !. '``ua 1. w Fl ^ti .I. 4» P _Y•w 4j1. lI • 1, `•rr � g � 2 •�^ a `� v• rj•\.F 1�� Rb -\4f + _ : �,:°`� � 2 •r/ •' �y � / O '`(. .r ..irl� ` n An /�y�a `r r t r o . riT , F •r ti'r g•. 1 •r - • Q � O lAl MM •: '•,y,e•r4' r, fl E o•• q� \\O •� , ri � r� 41 t.:,� •(O ! AM, "/: °rJ r \.'rr\ 430!- Q![A �, ya, �• W f of + TT - ..ly ,r . rP - 'kIc 'I'M `�''., .r 1 /IS4//'1 r ,d/ /„-7 .°•°r \ .. i, ri 'a n' '�MJyN ^ •14'", .� 0 ' .\4: y / u i.-Ldi •� •r4it `oda '+ •,� .V/ �u � :' � � <e 4/q y `. IIV�n'r, f(M1`I� r r•. G\rn0 • 'tt ZO _ •. 4;, • - /, V � Y ,,u -\• - • }�,� Y ~a rrQ%" �• •• �'��P� L., a F- %�, '.e' -e�. / IV/� .�• 3 Z - : Ji,: � ��Z r `h • :: ,: r -r• �, y 'f -a�� r..,,.• - I > _ �+ * q .} �� _ 4 . �) y "s �(er •t•• -rr�.• a -r/ ' 90 /r•' .3^q a •~•. •J�rJ t. ?✓ ',li{I' O'. S ' .Ar ,:'` . i°s•'S J .- r _C,�}•;." N 1. <A / �� ljY: •��� ^ t�:QR N'• •�t��" '•�> . '• M �`• i +. Tiir! r6, ww r'r, r. 'R _ R I� �, r q � ME1. [ ./d t`Fj(r .jIIIjI I .,.. t •• 15. NY` •1n a1• Ln1..J• OV02! Nor, .39011 ` o. I.rr I.�e.•I. A . 3Htl0 ANNHor ' Yl"1', �\•r. L 1 E/ JJa. • r IIIA ' _ I ♦ ..• r tYYI Nretr nl.... .. .. •11 .v%yr 'Ili 1 Agenda Information Memo April 19, 1983 City Council Meeting Page Eleven STOP SIGN/CARNELIAN AT CINNABAR B. Stop Sign REquest, Carnelian Lane at -Cinnabar Drive -- Enclosed on page Ar3 is a copy of a petition received requesting the in- stallation of stop signs on Carnelian Lane at the intersection with Cinnabar Drive. Also enclosed on pages 4 -4S is a reference map indicating the location of the petitioners in relationship to the affected intersection. This location map also shows the location of other existing stop signs along Carnelian Lane. As can be seen by the map, Carnelian Lane presently has a four way stop sign located at its intersection with Pumice Lane approximately Z mile to the west of the intersection with Cinnabar Drive. Carnelian Lane is. designated as a neighborhood collector through • the Cedar Grove 5th and 7th Additions providing connection between Blackhawk Road and Rahn Road. As such, it is designed to carry greater volumes of traffic which need to be moved in a more effi- cient manner. Because of this collector designation combined with the existing stop sign located at the intersection of Pumice Lane, the staff is recommending that this request for stop signs be denied. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the peti- tion for installation of stop signs on Carnelian Lane at Cinnabar Drive. 4a :... S. sEc, 20 PETITION STOP SIIN I/we, the undersigned hereby petition the City Council of the City of Eagan to install stop signs on CAroUEG/,gN L at the intersection with 0-fivrv/4js fJ/L/�G I/we, request this installation for the following reasons: 1. peov/o� r--or2. 019- A-4 X }wAy ICS710r. 2. r4,66C,1G.4TE Mtfr-F(e,DAI SP61Wiu ro /s co.r circ.Oa 3. r -zP .Ltl cJ�M�ZG /C--"P6xry 1061?4ev6 Odd It) 2«lc.c��s �t vi�v 6 4. II.S7�(ZSEC.'fIo1J 1 S f3C-IND��3C�QUGH►hWI4_ A'rre)Ae-4 T(� rhL.L. 'Ej cvrCve I/we request that the City Council take this petition request under consideration at its earliest opportunity and that we be informed as to when it is scheduled so that we may appear in person if we so choose. 1. 2. 3. 4. s. 6. 7. 8. 9. 10. 11. 12. initial rca ADDRESS 40EA�>J uagar z.'Dr�u� %v L 127 BY. ►a 440 80 _ +bI a Q r-�2 pZ°Lt�Zr D K S 4oVy ctim"&Ao) De. L ►I SKID kcr'- L 0i 8k to 24 11 K S t 'XT x s qvk) L .Z&2 6A-ieZ : 1 'r i7le�uri� i sasv *711 ti. A) L 3.5 NQ S 43 J4- TACONITE - •y- 1.n<;' .� ,:�-•, \a{":. .....1 n"° 1 . B9� , ) 'i 5 I Jx •'ly J. v" LL IB '° ."biyt •"�. ^ _� � i r,l I .:, 1•n•i• . , •Oo �-. , / r Q Iw 60�/wb Y J I r I �� z �IrXr Rlr'. 'q • .nitln,�w•'e•ww2{r•�J •'YAC' 1_y rrr 0 C i39 BIC - 33 L ��` 9- 3 ='In 7.IM •'S ,�,�.; /` Bn rr . e� Zn, Is9. 0 /�..'m w090.E '"60•B•J - si 4, 6ia•afP„• 9rn o" 1)r G O O.O e • 4.. 19 °. -GorrozM •YL' 2P .1=. tl!O) 111, 03 6020 O6 ])0 1090 I 1 /4 U. U`. t ,° 150961[ Y 32 A Ebb 00b 6926 e0060Jr f� 9 a�a]L �A.,qt ,q 1° - 3� a 2`g 00 n_ Jr6 BB 46p' 2G 'L' 2a _ p _ 9 `OR.. i"/5\b' C } Z. i 06JJ'OJJv �-E 31 Y2:Pr5-,' 27 s'' �� '^ 23 •• 1 /z y' 10 ^b II i1Ts 3, It 019 ,i. 4AP n:'A'!r4°n2!\'-Z,6 Yb p.i B6 -J yr Li-�'�f is. ♦. N •,•• .4442051 jf t w ",;+., !3 ''.M0 I= J 21 yo \ ioa^>L^ nn - y. . b6 ri �k 21 o p B)0 0,68 00 Zbo 605'__ 30 ;� 1 1 x895 u It�SfE" �: ..rte"G $ Y--° 5T,r2>Y 1a.'.zor B . J .v" 20 a�o 19 a p11 ]° i° 1000CUl L ^_'lia ou o v - '9u m n 'rrr 'O.1 V �• A' 7 n 2 ! 29 29• s;P 2 v'. 3 �,'7� .0 �NE�\ ° '°Op • a1\flfi? �o ' 076': 175 70 [ -'ll ❑° �9 J O I 4� ^ �^ Jil t, '04 �,0411y. - W' L2 0! 91 ]' �y`ISE e 1 I= �: a ^ ea 3 0 If%r £'p.� W 2B ax )00_ fie 51 r. tl P' +•IY_.ES _. •° 0 23 Yly .28. o 000 -} 3-31 TJ /0q ^•^J9. 5 /. 66 I .a NB9°N'16.W 0 i3 a H'co, 15 2 ns -ft RE' '1 95 )R !0 /'a of/�s �2+we6•eYr Nd )a2 0 91']5' e¢) 7231tl6d r 100029)86 vBfi�i00W.0°4/� 6 1°f1u 1? V 97 a. 1960 rE.pO `S% 2 3 s z. z: 7G - 2q o 23 e:Y d• V � % i. 27 I r _.5 22 - Mn` \r 7,41r 7 . _, o. 27 cc: tl - 24 ,P,'°u' 25 is 26 4 c a' w'1�35°a?5i a?•]ro]'si' 1 a r� 21 219\`�` 3J rq 9°IY4 aro = 1 �a 190 \ �'•.••• 20. :W 061] _15.0 BBE 61 1� 1000 1611025Z4 .i Br: M .:_tl.l\["� �.ry `` , 9r0 \ !1 .•Qp 19 Y •i b�+_.Flo YZJ3-. L / y T 'CARN EL)AN• E.0 O G ,0j0 �j).y_,� 6p °Yo° rvL6 =(o IJs2 ` ,Y, ,4 - •' y 12 `p. I ^ ,CA "ana•�. _ D •• 2!i 4 �•- ...b �^, .e 1Jp 42 -5°1 e FS H � Eh 21 o c d'° " I .Q \yr 95 v � ee l SPo9i'69 X � - aaa M '• ° 11 OJ r9.b '_.• Mtl4_ o ° m 39 M 0W]2]iw .r° Kv I41�ogb44 1-162 i I u pi 50 o _ X04 4- D M1 `,wtle ' o b�292 t J' _ Q x 91012w . _ I ' / 37 r IB6°2i3,w bJ ��•,t� �p00°3:ltw 23 •10 F IW I �.. �c�. � H pp 0 0 f •-^'� /j.. R ' jT 3 w iZ x91'41,1.. O.p f LT)T16N ER {!I, .wd m U2 36 Q � 0 ? y•:.`.'an �. �� I p6i°w iiM I••-1 m 36 24 r `,0 9 is 128 )5 o n 9 p8Pn-722 35 0: •] ]a mel 25 0 e In - S.1_ B911:0 bi)]i'E -'Z 11 00 1 3a 11490 _ 10 xE9"]B 50 w, x99 1 26 40n 6 f- .1 3l'n ]O 1b -- " - 118 m ��; . fi "'y1 i ro 1> fn PI ,_.P;•/ y. re)°)B50 w 109 • G J. 1':rn• I 1 v J 1 1 z7 N i0"+6'w•1�� �`2, bap`6'j�. /W�v.�r'1 HALITE nb eu/10 98.3 I,v �'� , �••.1r' 0�o 2 0 010.,, 3 - u 26 x'l o n29 w 31 o _ = J '•pA /f .np pn :',°n •.0 n4f<t �' 0616589°]0lOf °) u1 90 'JO YO 9C iy L -5l h+ _J6 JI_ 050.17 �- - µ R o\N 6 6:- 5 a }� ..�__ 2 C �40]ev,'lB• LF _N'99°a0 W., •B A B 0.�l0 �0 �. .�•l,pr'S0 '1'°r,KATH RYN \�IRCLE ``'` '"S. r J�'C a. IlWIt �\ a -CEDAR 9Pnn/n. pW sW O.Ldu 1 QOHAu CT. W ' I ?J TRAIL, N JQ S D. IR. /RE STA. ,a /6 V RT DAVENPORT ? No. / 3J ACI A U k�' AVE. . IR:d ONTIC -AVE , l JN,*So N�` (Ft• T. ABBRO �SART "LL AVE. -I - DEERWO � Q7' FL NT �z ' _ UM _ ACONIT ° JACANUE _ _ I ar`-� of w t z UES TR TR. - _ NF LA. j -T.. • t TOIL 14N� _ ■ - SDR, dCARNEL / N CARNELIAN ■ moo0'PARK t 4� F~- ;W MEADOWLARK <q, JADE LA, z f a 12 CT ,� y� ■ Existing Speed Limit Si p ti ' I o_ EADOW i Qsq< z 2 RK RD I ® Existing Stop Sign Facin Op a ATHRYN 0: j / direction shown CIR. r-ili"j I Petitioned Stop Sign j --r UL]II[A G�. \ O i H CLEMSON oa Agenda Information Memo April 19, 1983 City Council Meeting Page Twelve PYLON SIGN/3RD NORTHWESTERN BANK OF MPLS. C. Third Northwestern Bank of Minneapolis for a Conditional Use Permit for a Pylon Business Sign -- A public hearing was held before the Advisory Planning Commission on March 22, 1983 to consider an application submitted by the 3rd Northwestern National Bank of Minneapolis for a conditional use permit to allow a pylon sign at their building site identified as 3360 Pilot Knob Road. The Advisory Planning Commission is recommending approval of the appli- cation. For additional information on this item, refer to a copy of the City Planner's report enclosed on pages L}7 through X1 For action that was taken by the Advisory p ani—Hing Commis- sion, refer to a copy of those minutes enclosed on page S a . • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to recommend approval of the 3rd Northwestern National Bank of Minneapolis conditional use permit for a pylon business sign. 50 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT FOR A PYLON SIGN APPLICANT: THE THIRD NORTHWESTERN NATIONAL BANK OF MPLS LOCATION: SWQ OF THE SW; OF SECTION 10 3360 PILOT KNOB ROAD EXISTING ZONING: LB PD (LIMITED BUSINESS UNDER A'PLANNED DE- VELOPMENT) DATE OF PUBLIC HEARING: 'MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted requesting a temporary pylon sign and regular pylon sign at the site of the 3rd Northwestern National Bank Building at 3360 Pilot Knob Road. COMMENTS: The preliminary plat for the Third Northwestern National Bank was approved by the Eagan City Council in January of 1983-. With this approval, the Council also allowed the house located on the nor- thern portion of the lot to be used as a temporary bank facility un- til the new bank has been constructed. It is staff's understanding that this facility will be completed by the fall of 1983. The applicant has submitted an application requesting that a tempor- ary pylon sign be located at the southwest corner of the temporary facility. The pylon sign will be 27' in height and less than 125 square feet of signage. Once the new facility is built, the sign will then be moved to its permanent location in the southwest cor- ner of the lot where the new bank facility will be constructed. This is also the northeast corner of Yankee Doodle Road and Pilot Knob Road. The proposed sign meets all requirements of the Eagan City Code, so no variances would be required. If the conditional use permit for the pylon sign is approved, it should be subject to.the following conditions: 1) No more than one sign be allowed for the Northwestern National Bank facility. 2) The sign be no more than 27' in height. 3) The sign be no more than 125 square feet per side. 4) The conditional use permit will allow the temporary sign and also the relocation of the temporary sign to its permanent location. DCR/jack 47 0 • -• i . oP..wAu�,-wAcr mut o� ��GIY�GMEFi P�1M'IINC� (� QI — �i �� rr+ rvr7 Imo+ lrcir`I�"i ( 1a°ch+t 1 i��LIL TEMPORARY SIGN LOCATION: EMP-OftZ v Y O to L 3 P K n N 0 3Ivi 2 4. 81LU to 4 gf mhF° a�6•P0N _ Ln Eleclrie Meter on canC. Top 915.0 Tra FFie Control Manhole Top 914.9 I Post-- �TraFF;c Signal Wire 1 C 1 V li IRON a " 1n v • _._. I I I I 1 f -717_110n 914.65 909.35 q AnchorI r 908.95 i r I 091555 \yi h I �I ER Eal J � 2'n A c Q1 / o VIM + -0 tiq O Tb 10 C N ` � C '908.15 O 2 Z C b O o J [ l V O W �•- J 10 V Q. x908.25 _.Power Pole 909.55 y,r 906.40 I "'i % - SET IRON I ,--N.89'37'37'E. 1n v • _._. 5ET IRON f -717_110n 914.65 909.35 q AnchorI r 908.95 i � I 091555 Iro h 0 0 o N C915.95 I` � 4V¢ \ o \ I '• � 909.6.5 %/�• 4 O 1 SET IRON Ra;_t a {910.45 I Highway Easement as 3 rrs V ,per Doc. No.478168P / �I .gym :a M� ,IIII I.ra t r9ro.ls ON', \f 006.40 / -�-5£t , 909. Z5 r 908.25 Street Sig 915.05 1n v • _._. u 914.65 q AnchorI � I 091555 Iro h C915.95 � ?S %S - - - -- \ \ 241.0 914.25 '•� \ •5.89°18' Power Pole with Light \ \ Electric to underground �-j \ 911.05 \ 1909.45 r912.so - %73.90 Anchor :or\ Anchors 4 -Power \ 910.30 912.45 "�r-- - 972.50 \ 909. L5 Z- \'• Pot er 9n.os rt ' `Buried Electric � x914.25 Cable Sign 911.40 ---- .,`. 913.10 240.00 ----- 'Power Pole ----'PowerPole wiih Transformer YANKEE Efectric to underground SUBJECT TO APPROVAL MINUTES, OF A REGULAR MEETING OF THE ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA MARCH 22, 1983 A regular meeting of the Eagan Advisory Planning Commission was held on'; Tuesday, March 22, 1983, at the Eagan City Hall commencing at 7:00 P.M. Those present were Chairman Hall, Members McCrea, Krob, Wold, Turnham and alternate Mulrooney. Absent were Bohne and Wilkins. Also present were City Planner Runkle, Assistant City Engineer Hefti, and City Attorney Hauge. AGENDA Wold moved, Mulrooney seconded the motion to approve the Agenda as dis- tributed. All voted in favor. MINUTES • Upon motion by McCrea, seconded Hall, it was resolved that the minutes of the February 22, 1983 regular meeting be approved as distributed. All voted in favor. THIRD NORTHWESTERN NATIONAL BANK - PYLON SIGN A public hearing regarding the application of Third Northwestern National Bank of Minneapolis for conditional use permit for pylon sign at 3360 Pilot Knob Road was considered by the Planning Commission. The preliminary plat for Third Northwestern National Bank was approved by the City Council in January of 1983 and the temporary pylon sign will be located in the southwest corner of the temporary facility. When the new facility is completed, the sign will then be moved to its permanent location at the southwest corner of the lot. • Larry Kranning, Manager of the bank was present and indicated that there will be only one sign. There were questions about the possible location of other potential pylon signs in the area which is unknown. Krob moved, Mulrooney seconded the motion to approve the application based upon the following condi- tions: 1. No more than one sign be allowed for the Northwestern National Bank facility. 2. The sign be no more than 27 feet in height. 3. The sign be no more than 125 square feet per side. 4. The conditional use permit will allow the temporary sign and also the relocation of the temporary sign to its permanent location. 5. Compliance with all applicable sign ordinance provisions. All voted in favor. 5 Agenda Information Memo April 19, 1983 City Council Meeting Page Thirteen CONDITIONAL USE PERMIT GROOMING FACILITY D. Jeanne Allan for a Conditional Use Permit for a Dog Grooming Facility located in the Silver Bell Shopping Center -- A public hearing was held before the Advisory Planning Commission at their March 22, 1983 meeting to consider an application that was submitted by Jeanne Allan requesting a conditional use permit to allow a dog grooming facility in the Silver Bell Shopping Center. The Advisory Planning Commission is recommending approval of the appli- cation to the City Council. For additional information on the item, refer to the City Planner's report, a copy of which is en- closed on pages $ -} through $ (. For action that was taken by the Advisory Planning Commission, refer to a copy of their minutes enclosed on page • _5. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to recommend approval of the conditional use permit to allow a dog grooming facility. • 53 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A DOG GROOMING FACILITY APPLICANT: JEANNE ALLAN LOCATION: LOT 1, BLOCK 1, SILVER BELL SHOPPING CENTER 1975 SILVER BELL CENTER EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS DISTRICT) DATE OF PUBLIC HEARING: MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted requesting a conditional use permit.to allow a dog grooming facility in the Silver Bell Shopping Center. COMMENTS: In reviewing Section 11.20, Subsection 10 of the Eagan City Code, Neighborhood Business Uses, the dog grooming facility does not appear as a permitted use. In the conditional use section, it refer- ences animal clinics when contained within a building is a condition- al use in a Neighborhood Business District. Therefore, there is not a specific category for dog grooming. However, staff felt the dog grooming is a similar type of use as an animal clinic, therefore, process the application as a conditional use permit. In reviewing this proposed use, staff does not have any major concerns at this particular time. In reviewing the shopping center plan, all • of the bays and shops within the Silver Bell Center have direct out- side access, therefore, there should not be a problem in access for animals to this particular bay. If this facility were in a shopping center with an interior mall, there could be some reservations re- garding this particular use. If the conditional use is approved, it should be subject to the follow- ing conditions: 1) The facility is strictly for grooming and that no kenneling of animals be allowed. DCR/jach 54 19 7 3!5 1973 1971 1971 STORES/OFFICES IN THE SILVER BELL SHOPPING CENTER 1989 19871 1g8� 1 98S� 1g8S 198�� ` 1183 1g81, IgBI 4492> 79�� Ig)S3. 1 Sv6iecJ' rc�i 1969 1 1969!; ALL ADDRESSED OFF OF SILVER BELL ROAD _ Ss 1969 - PDQ 196915 - Silver Bell Bakery/ Charkist Deli 1971 - 197111 - The Cleaners 1973 - Tito's Taco 1973'-5 - Kelly Services 1975 - 1975 - Superclips 1977 - 1977'1 - Dental Clinic 1979 - New Flair 197915 - H.R.W. Agency 1981 - Classy Clothes Resale 1981!1 - Eagan Office Products 1983 - Luoma Printing 198315 - (Part of Ace Hardware) 1985 - Ace Hardware 1985!5 - Consolidated Typewriter 1987 - Cloud 9 Waterbeds 1987!1 - NAPA Auto Supply 1989 - Lee's Bar -B -Q L • M- LI m � `'h ��r Ii FP.:�.- Jill,jINDUS IAL A ;,'— j' ME DADA O L W. 1C L a" • y . i• - __ - M MM,'tiiiii iiuu' 'r: r � S c K .r, APC Minutes March 22, 1983 JEANNE ALLAN -.DOG GROOMING FACILITY - CONDITIONAL USE PERMIT The hearing regarding the application of Jeanne Allan for conditional use • permit to allow a dog grooming facility on Lot 1, Block 1, Silver Bell Shop- ping Center, 1975 Silver Bell Road, was convened by Chairman Hall. Jeanne Allan was present and there were no objections. There were concerns about notice to adjoining shop owners and there were no other appearances. Ms. Allan indicated that there would be no kenneling and only dog grooming and that the approximate hours are 8:00 a.m. to 6:60 p.m. Only the shopping center owner was notified of the hearing. She stated there would be four to six dogs per groomer, per day. Mulrooney moved, McCrea seconded the motion to recommend approval of the application, subject to the following: 1. The facility being used strictly for animal grooming and that no boarding of animals be authorized. 2. That the activity of the facility be limited to normal business hours, with a maximum closing time similar to other retail shops in the • center, but not later than 9:00 p.m. All voted yes. 57 • Agenda Information Memo April 19, 1983 City Council Meeting Page Fourteen MCDONALDS CORPORATION/DRIVE UP FACILITY E. McDonalds Corporation for a Conditional Use Permit to Allow a Drive Up Facility -- A public hearing was held by the Advisory Planning Commission on March 22 for an application that was submit- ted by the McDonald's Corporation requesting a conditional use permit to allow a drive through facility to be added to the existing McDonald's restaurant located at 1995 Silver Bell Road. The Ad- visory Planning Commission is recommending approval of the condi- tional use permit subject to conditions outlined by the City Planner. For additional information on this item, refer to the City Planner's M a copy of which is enclosed on pages $'y through �. For action that was taken by the Advisory P—Iann'ing Commis- sion, refer to a copy of those minutes found on page ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to approve the con- ditional use permit for a drive up facility at the McDonald's res- taurant. 3i? CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT/DRIVE-THRU RESTAURANT FACILITY APPLICANT: MCDONALDS CORPORATION LOCATION: 1995 SILVER BELL ROAD EXISTING ZONING: GB (GENERAL BUSINESS DISTRICT) DATE OF PUBLIC HEARING: MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted for a con- ditional use permit for a drive-thru facility to be added to the ex- isting McDonald's Restaurant located at 1995 Silver Bell Road. COMMENTS: In 1981, McDonald's Corporation submitted a conditional use application for a drive-thru facility at this same restaurant. At that time, the pickup station was proposed on the east side of the building. This would then require the circulation called a loop -to -loop where a customer would have to drive around the build- ing twice in order to make use of the drive-thru facility. The Ad- visory Planning Commission and City Council denied this request be- cause of the circulation pattern. Presently, the applicant has re -thought the circulation for the drive - up facility and now is proposing to locate the pickup station on the west side of the building and the ordering station on the north side . of the building. With this reorientation, the traffic circulation would only have to make one loop around the building in order to or- der pickup food and drive out of the facility. This circulation plan makes more sense than the original one proposed in 1981. The construction of the drive-thru facility would eliminate 9 park- ing stalls leaving a total of 60 stalls. This would not present a parking problem because 30-35e of the existing business would become drive-thru. The new City Code states that the number of parking spaces required shall be determined by the City Council. However, the requirements for a sit-down restaurant is one space per each three seats based on capacity design. The 60 parking spaces provid- ed would be in excess of this amount. In reviewing the parking spaces, the applicant is proposing 60 spa- ces at a 9 x 20 dimension. Presently, Eagan's policy is a 10 x 20 parking space and either the site plan would have to be modified to show the 10 x 20 parking space dimension or a variance be granted from the Ci8y Coge*The parking spaces are proposed for angle park- ing from 60 , 75 and 90° throughout this site. With angled parking, directional signals will be mandatory in order to provide the proper S9 1 CITY OF EAGAN CONDITIONAL USE PERMIT - MCDONALDS CORPORATION MARCH 22, 1983 PAGE TWO traffic circulation within this site. The City Engineer has indicated that there may be a drainage problem on the northern portion of this site and that if drainage is a prob- lem on the northern portion of this site, the applicant should cor- rect this situation. If approved, the conditional use should be subject to the following conditions: 1) The parking spaces shall be 10 x 20 dimension or a variance from the City ,Code granted. 2) Directional signs shall be installed designating entrance and • exit to provide proper traffic circulation. DCR/jack C� y�f GN u b�V[44��➢e�p N TaAC-C;� f�,af�ta,v _ iA5 Siuli tlEi� Rp sa CO JU Ll .1� -- "At. Ayul / !v -Y —fit} FP j, ✓� / CE o L I i Q- '"��'�� >' . INDUS IAL A RDC i L I �P / R.1 I / TA K ADDITION I� .T14 A'R_4 A � I I � � GAN ME CE T�R m�� P K 77 � olm-f-I 1 ti © min Mm M -W MCDONALDS CORPORATION - DRIVE-THRO FACILITY The public hearing regarding the application of McDonalds Corporation for conditional use permit for drive-thru restaurant facility at 1995 Silver Bell Road was convened by the Chairman. Richard Engstrom appeared for the appli- cant and stated that in 1981, McDonalds had appeared before the Council with a different drive-thru facility proposal which was denied at that time. He stated that McDonalds would retain its existing trash facility at the store without change. Fight inside seats would be lost from a total of 124 and parking loss would be 5 stalls at a 10 foot x 20 foot stall size. There were • concerns about stacking distance for the ordering station and it was noted that about 3 1/2 cars, plus the car at the ordering station would be able to line up along the building. .There would be 30 to 40 minutes per day when there would be some congestion, according to Mr.Engstrom's estimate. Krob moved, Turnham seconded the motion to recommend approval, subject to the following conditions: 1. The parking spaces shall be 10 feet x 20 feet. 2. Directional signs shall be installed designating entrance and exit to provide proper traffic circulation. 3• Drainage shall be improved according to plans approved by the City staff. All voted yes. 2 63 0 E Agenda Information Memo April 19, 1983 City Council Meeting Page Fifteen TOLLEFSON BUILDERS/SIDEYARD SETBACK F. Carl Tollefson, Tollefson Builders, for a 5' Sideyard Setback Variance for Lot 11, Block 1, Brittany 4th Addition -- The Advisory Planning Commission held a public hearing at their last regular meeting on March 22, 1983 to' consider an application submitted by Tollefson Builders for a 5' sideyard setback variance for Lot 11, Block 1, Brittany 4th Addition. The Advisory Planning Commis- sion is recommending approval of the variance to the City Council. For additional information on this item, refer to the City Planner's report, a copy of which is enclosed on pages G S through for your reference. For action that was to e—n 5-y Che Advi- sory lanning Commission, refer to a copy of those minutes found on page 61E� ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to approve the side yard variance request submitted by Tollefson Builders. 44 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: CARL R. TOLLEFSON LOCATION: LOT 11, BLOCK 1, BRITTANY 4TH ADDITION EXISTING ZONING: R-1 PD (RESIDENTIAL SINGLE UNDER A PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted requesting a 5' side setback variance for tot 11, Block 1, Brittany 4th Addition. COMMENTS: As you may recall, Brittany 4th Addition received prelim- inary approval by the Advisory Planning Commission July of.1982. Since that time, the applicant has received approval for a final plat, Brittany 4th Addition, and has begun construction within this area. Presently, there are two homes under construction in Brittany 4th Addition. After the house on Lot 11, Block 1 had been constructed, the devel- oper had been informed that there was a survey error done on the lot lines of the plat and that when the developer originally thought he was having a 10' side setback, the survey error and resurvey de- termined that there was only a 5' side setback for the existing house. Therefore, the developer has two options in order to conform to the •Eagan City Code which would be to relocate or replat the westerly lot line of Lot 10 and add 5 additional feet or request a variance from the side setback requirement. The developer has requested to make application for the side setback variance. In reviewing this variance request, since there are only two homes within this development, that instead of replatting Lot 11 to add ad- ditional land, the developer could provide the same setback or a greater setback on Lot 10 which would then provide the proper spacing between dwelling units. Therefore, if the garage is adjacent to the easterly lot line of Lot 10, there should be a 10' setback require- ment, or if a dwelling unit or house is located adjacent to the easterly lot line, a 15' setback would be required vs. the 10' making the continuity of setbacks between dwelling units equal within the proposed Addition. If the variance is approved, it should be subject to the following conditions: 1) Either a 10' or 15' side setback would be required from the easterly line of Lot 10 when the construction commences. DCR/jach 6s- I �\ _ _____1 __.._.._.__—__ _ _, %' ••/, T:�lir.ttl.in duildrr.l Inc JACKSON-/SURVEY RS \\ P[GIST[Rgo UNDER Wf 0/ STAT[ 0/ MINN" TA \ \ 3616 EAST 55th 1'REET, MINNW_gL15; MN 55417 7 73484 \\RJ, ted, Aurhtpor'1i QLtrt tate 1 \ . I �-� I Iro \ 1 ' � I t \ 1 \ • �11 r ° T\ I hereby certify that this is a true and correct plat \ \ `� ,�D•1 � . plat of a survey of: \ J j Lot ll,Blnck 1,8rittany 4th. Addition,Dakote County,Minn.• J `1 As eUPV EYED BT M[ TM18 18th.—DAY 01 Jan. A.D. SIGNED F. C. JACKSON. MILAN TA REGISTRATION. No. 3600 66 Ut.lIJid 163-//A APC Minutes March 22, 1983 CARL R. TOLLEFSON - BRITTANY 4TH ADDITION - VARIANCE The application of Carl Tollefson for five foot side setback variance from Lot 11, Block 1, Brittany 4th Addition was considered by the Planning Commission members. Preliminary plat approval for the 4th Addition was given in July of 1982.and it was noted that a home has now been constructed on Lot 11, Block 1, and a 5 foot survey error has been determined which provides for a 5 foot side setback on the lot. .Several options were discussed, including replatting and relocating the westerly lot line of Lot 10, and adding 5 additional feet or request a variance from the side setback requirement. The staff recommended that the variance be allowed and instead of replatting Lot 11 to add additional land, that the developer could provide the same setback or a greater setback on Lot 10. This would then provide the proper spacing between units, depending on whether the garage or the principal residence will adjoin the neighboring lot. There was no appearance for the applicant. There is no building on the adjoining lot and the same owner owns both lots. There were no objections to the application. Upon motion by Wold, seconded Mulrooney, it was recommended that the application be approved, subject to the following: 1. That either a 10 foot or 15 foot side setback be required from the easterly line of Lot 10 when the construction commences, depending on' whether a garage or principal residence is located on that lot, closer to the property line. 2. Compliance with all other ordinance provisions. All voted in favor. • WOODHAVEN ADDITION - REZONING AND PRELIMINARY PLAT The application of Terry Stover for rezoning approximately two acres from CSC (Community Shopping Center) to R-4 (Residential Multiple District) and preliminary plat approval of Woodhaven Addition covering property in the East 1/2 of the Northeast 1/4 of Section 19, at the southeast corner of Rahn Road and Beau D' Rue Drive was next convened by the Chairman. Mr. Stover was present and explained the applications. He stated that an attempt was being made to leave a buffer to the south, partly because of the terrain and also because of the heavy quality of tree stand. He indicated that it's a very steep parcel and very difficult to develop and that he tried to eliminate all traffic exiting onto Rahn Road only because of the grade on the street. All of the inside garages would be tuck -under. Part of the property is zoned R-4 and part is zoned CSC with the CSC District requiring conditional use permit for multiple development construction. The proposal is for two 19 -unit apart- ment buildings for a total of 36 dwelling units with 8 studios and 10 one - 6,3, 3 • Agenda Information April 19, 1983 City Page Sixteen Memo Council Meeting vn"C TRI -LAND CO. REZONING/PRELIMINARY PLAT SUNSET ADDITION G. Bradley J. Swenson, Tri -Land Company for Rezoning from R-1 to R-1 PD to Allow a Deviation from the R-1 Zoning Requirements and for Preliminary Plat of Sunset Addition Consisting of Approxi- mately 5.5 Acres and Containing 18 Single Family Lots -- A public hearing was held before the Advisory Planning Commission on March 22, 1983 to consider a rezoning and preliminary plat application for consideration the proposed Sunset Addition. The Advisory Plan- ning Commission questioned the planned development process that deviates from the R-1 zoning standards. The Planning Commission felt the planned development process was not the correct process to be used to obtain small single family lots. Therefore, the Planning Commission recommended denial of the application for re- zoning and preliminary plat because it was inconsistent with the surrounding neighborhood and the planned development process should not be used to deviate from the R-1 zoning standards. Since the Advisory Planning Commission meeting, a letter was received from Bradley Swenson requesting that the preliminary plat approval for Sunset Addition and rezoning requests be removed from the agenda. A copy of the report was not forwarded to the City Council due to the fact that the applicant has asked that the City Council action to formally withdraw the original application. Enclosed on page 70 is a copy of a letter from Mr. Swenson. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the request of the applicant and formally withdraw any further consideration of the applications to rezone from R-1 to R-1 PD and also the Dreli- minary plat of Sunset Addition. April 7, 1943 Thomas Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, P_innesota 55122 • .E. Formal Request to Withdraw Original Application for Preliminary _lat Approval for Sunset Addition V Dear Tom: It is the purpose of this letter to request that the, City of Eagan formally withdraw the original application for the development of 14 lots within the N 1/2 of.the IN corner of Section 25 proposed to be called Sunset Addition. Your anticipated cooperation concerning the above matter is greatly appreciated. �AM Respectfully submitted, Bradley J. Swenson Agenda Information Memo April 19, 1983 City Council Meeting Page Seventeen WINDTREE COMPANY REZONING/PRELIMINARY PLAT WINDTREE 3RD ADDITION H. Windtree Company, Richardson Properties, Inc., for Rezoning from R-1 to R-1 PD to Allow a Deviation from the R-1 Single Family Lot Size Requirements for Blocks 1, 2, and 3, Windtree 2nd Addition and for Preliminary Plat of Windtree 3rd Addition, Consisting of Approximately 17.6 Acres and Containing 39 Single Family Lots - The Advisory Planning Commission held a public hearing on March 22, 1983 to consider two applications submitted by Windtree Company. The first application was a request to rezone Blocks 1, 2, and 3, Windtree 2nd Addition, consisting of approximately 15 acres from R=l to R-1 PD to allow a deviation from the R-1 zoning stan- dards. The second application submitted is a request to replat • Blocks 1, 2, and 3, Windtree 2nd Addition, consisting of approxi- mately 15 acres into 39 single family lots. The Advisory Planning Commission is recommending denial of the request for rezoning and preliminary plat based on the fact that the plan is inconsistent with the existing plan, the plan is inconsistent with the proposed land use, the reason for the replatting is due to market conditions and the planned development process should not be used to deviate from the R-1 single family requirements. This morning, a call was received from Windtree Company requesting continuance of this item until the May 3, 1983 City Council meeting. Therefore, a copy of the report was not forwarded to the City Council at this time but will be enclosed in the May 3, 1983 Council agenda infor- mation packet. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the rezoning and preliminary plat for Windtree 3rd Addition items until the May 3, 1983 City Council meeting. 71 Agenda Information Memo April 19, 1983 City Council Meeting Page Eighteen CLARKSON PLACE FINAL PLAT I. Consideration of Final Plat Approval for Clarkson Place (Elmer Scott) -- The City has received an application for final plat ap- proval for the above referenced subdivision. All final plat appli- cation material has been submitted, reviewed by staff and found to be in order. All the conditions that were placed on the October 19, 1982 preliminary plat approval have been satisfactorily complied with. Enclosed on page 7S is a copy of the final plat for your consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat approval for Clarkson Place, and if approved, authorize the Mayor & City Clerk.to execute all related documents. • 40 nW • J.X.X . IO •./ Y+/rfs•ya. �... Jr A•[w� s ,Vat 0 CLARKSON PLACE ( 1111... 1.... f e..,.....•........ of .. L' 1 ]1 L_ 0 [RV uL N:[ n T¢se f[[S[xrs: iw: ns. L. anY ..a N•n.n. .. sr nl. ru.. •N ulv.. f. rn+:n:.r LV Nlryre. wr MYN. a •N plgrl.lnr• •N fl/^.1 XIIY fYY YN. . Xlnn••aY wrM...:an. 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MYLux Ml[ .nJ .p NoM YiuY .N ial..o la :N pax1Y I., pab11. ao fen•.r .N r.or, .. .:sn an sol. pY.slor anln.[•a.N us lits[ ryrp..o m13. In rlsa.. rwoaf 1.4J L1�. L. fe.la .N Wn{nr f• Sw14. M. rl l.. N•. Nnw:• r.1 INIr r.nY rn � I .•f In 1 • .N1.aI ..Y Ellne J�[wrn .r u [Iiwn ! Laf NIN1r .N N1rn lw N:ry.rryNr nu^4Me1nrn N...... ... 1N:. Yi alY 19— Il..n,��— nl .. �l�e r i....Y�.iil:.a 1. — Yr .i "'r" i°'X•Yunn v. SI[wL x11J) filr[ 4N ' ufrz n nnim Xc tw m.Na1N I--... .Ymr1.aX•a wl..... :n ..1 ., t, LI -I 1. n.o .vJ f 11.11 ul..1.. court fu r fmb.Yl.lnl..• __—__ ..tl1..e14.... -lry.—��.r Y.rN. •' pl. 11. .-........ MfY p . Lml..lan Y •^^ . of : ,N7xui: s....Nx... x11,,„-1111.. v .11.4 1 Nnb1 a Yl1 • • 1 N.n ...ry 11 Jr NJ a • oYj • fW.,ux v n1 1i n1.,Nnrye........ h.: u,r aw 111u,lnllw .w ,1: .1 . 6Y; ' u1b '.1.•., .. LIf .1.4 t­ ..... ,n J }N�.J aN. Ine or x111Ks1vL ...a. . 1.11.11 n v ....... . loteauln[ Surv•1v .1111oY rN •f.nw1.JVJ rfnb s lnl• _ 1 vI • X 1 f• 1• J + \Innr•a.. Yfl•1 r.111.n N, 111Y. u...,v N �ml•. an 1101. ___ u. tln N r 10.1(1 llu• m 1 � Yp .1 IY— N 1:1 f•,1.., 11 .1 .•. n, nl+10.01• •ypl,n.a 1 ,•• pl.l 11 rr 1 P•Yrnl 1. WpYv }li. Yw al x11wwY. IY)1, inY Vl• Y• 4fn •ppvmf 1x1• 1 — •v • t N. Nex.rJ F 1... n Y, . 1 I N mlry,.+l ..•v. du..w ..... .I .... :•� r' � i 1 w.al. f. ..wear 1 N .b �n111N1 .eY n. • u:.0 Jln.. .f .N . r w...Y. Yf...... '.a ..Y a a ... i..nlfa u[ •. 1. n.f.. :v[i.Y... � 'fl: � .nJ .0 1110 .. a YJ Y N .Il up[.� � '1 � Y__ • Agenda Information Memo April 19, 1983 City Council Meeting Page Nineteen OAK CHASE FIFTH ADDITION FINAL PLAT J. Consideration of Final Plat Approval for Oak Chase 5th Addition (Houston Development) -- The City has received an application for final plat approval for the above referenced subdivision. All final plat application material has been submitted, reviewed by staff and found to be in order. All conditions placed on the February 15, 1983 preliminary plat approval have been satisfactorily complied with and the final plat is now in order for consideration of formal approval. A copy of the final plat is enclosed on page 76- for your reference. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat for the Oak Chase 5th Addition, and if approved, authorize the Mayor & City Clerk to execute all related documents. 74 OAK CHASE FIFTH ADDITION NORTH eo xo. [oo YIl[ M I[R 5 1 Inch • III feat :et line of he W112 of the 921/4 of See. 27, Trp. 27, -3Ss aosum•d to haw a toaring of North 0 degrees 09 ra 51 seeonde West. :tw l/2 Inch by 14 Inch Iron pipe ...t set elth �tle cap marked "RIS 5625". unless ctnerwlae shown. .ees found Iron —, — Denotes "right of access" dedloated to Dokute County 3MMARgr Top hydrant N.Y. vadrant Cliff Road and Cak Chase Read. Elevation, 969.47 feet (x.O.V.D. - 1929) • Drainage and ut111ty eseepents are shown thuer h Seing 5 feat In width, unless othereloe Sndleated, and adjoining lot Ilne , and 10 feet In width and edjal ng street Unto. as an.. on the plat. DETAIL ' 1/2, SE 1/4, Sea 27,T. 27, R.23 LOCATION MAP x[.w O 27, RGE. 21 Z o c g e g r V a y `} t a O C%k 09JI � ION P00 SM FOUR gy`Errl \ LOCATION MAP x[.w SEC. 27. 7 WR 27, RGE. 21 1 ad t wwv4 x[.w 7 ti • n / sc�j{c � / U ••1•'M6 ''per i ^ r j C, 7i%t OUTLOT IQ N� 3 ••. ��� X L \ P.4t v t„h; 4 o / u All •ad i� � r� j .' bR Sit P .[fe•.roLL k �moc I I { r 3, rrzx �v. raa eea.eo[aort. \ S 3� I i I II CS-A.H. t:0. 32 'o. ._.—.,—.—._.—.— (^L'FF 40t = 32 (CLIFF R0.) -- --_S eon. u•t r :00.12 „ WEST '-- Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty LEMBKE ADDITION FINAL PLAT K. Consideration of Final Plat Approval for Lembke Addition (Werner Lembke) -- The City has received an application for final plat approval for the above referenced subdivision. All final plat application materials have been submitted, reviewed by staff and found to be in order. All conditions placed on the July 15, 1980 preliminary plat approval have been satisfactorily complied with and it is now in order for formal final plat approval consideration. A copy of the final plat is enclosed on page -77 for your reference. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final •plat for Lembke Addition and authorized the Mayor & City Clerk to execute all related documents. • -76 LEMBKE WEST 225.00 2 114 WESCOTT ROAD _ EAST 225D0 -- F eons t.a ae v., a:e. 1, ar, Rxo W ESCOTT ROAD- Draloege W etility •a•eemts Aro elan Haul � I B 9 Heins 5 Mt 1. Ntdth, Wase otherel•e lndlcated And adJolning lot lim., And 10 feet to eldth Love "Jolnlxlg street Ilms, Y •hpto m the Plat. FIRST C, .. c:fiCGT . .. RCS.;• "von iwm 0 R eOYrwtlr OTs[. 9x.13,1 upon am.n a.al NORTH e� zu �. rxxl WALE: 1 50 root M east Ho. of LETOIIR FIRST ADDITECa to osG ADDITION mor ALL RAN BY "ME "ESE at. P.Ws a lllnno•o4 Coepo W alt: sea. P.et or the aoutheut polnt mthe south IJM of Rinute• 51 •wood• Eget (as p.ral l•l .lm A.lA •ouN 11 A dletasee of 470.00 feet t Betnt of b•alhning. Ho" NA•a tlw .ase to Be forerer the tlnrouq:fore, A In eltass• .hereof Said Wer 19_. MWRS HATE BANK IN SOWTN to Nitness ."roof sold Pro, ofKearo W it. ..:pont• state of NSvusote Coeety of the Nine: CcTnTt7 of ?he 1 Cerpx I hereby e.rtify tlut I lute ropreeentatlm of the sure; dem wrl roctly pead in the Net hods or public hiatrefe at&" or NtxWMeota County of aolmte The peter IT CI COUNCIL M MAN. NIIINE we do hereby cortin Chet m Pursuant to cmpter 212, Las No dellneuent taxes dee and ase w here A be.rina of North 0 Beam. 09 KIM". 52 "Cond. E.O. o Dern,". 1/1 !nett by it lneh lion elpe eeneeent ..t .Soh pl.atle eap vorbd -RLS 9625 . eele•• otherelaa •hem. DELMAR H. SCHWANZ % 7 LAND SURVEYOR Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -One ON -SALE WINE LICENSE FOR OLDE CEDAR INN L. David W. Mattes for On -Sale Wine License for Olde Cedar Inn -- Mr. David Mattes is requesting an on -sale wine license for the Olde Cedar Inn, Inc., (formerly the A & W Restaurant)., Mr. Mattes conforms with conditions set forth in the City Code and by the State of Minnesota for such a license. The Olde Cedar Inn was very recently investigated by the Police Department as part of the approval process for their on -sale beer license and that reference check would still be in effect for this license. Enclosed on page7 is a copy of the application submitted by Mr. Mattes for the on-sa a wine license. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an on - 18 sale wine license for the Olde Cedar Inn. • 7$ Form PS911+675 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY LIQUOR CONTROL DIRECTOR APPLICATION FOR COUNTY OR CITY ON'SALE WINE LICENSE NOT TO EXCEED 14% OF ALCOHOL BY VOLUME This application and the bond shall be submitted in duplicate. Whoever shall knowingly and wilfully falsify the answers to the following questionnaire shall be deemed guilty of perjury and shall be punished accordingly. In answering the following questions "APPLICANTS" shall be governed as follows: For a Corporation one officer shall execute this application for all officers, directors and. stockholders. For a partnership one of the "APPLICANTS" shall execute this application for all members of the partnership. EVERY QUESTION MUST BE ANSWERED 1. 1, 014 u,✓J C.%• /7y T 7-(f5 as (Individual owner, officer, or Partner) �or and in behalf of �A tl C CP�,o,p /.0 n: �^� c . ,hereby apply for an On Sale Wine License to be located at 3 i 9 �' Sl dtP y 1'7e-,0,Q///,C yu (Post Office Address) County or City of ):Z /9 C.�? n.J State of Minnesbta, in accordance with the provisions of Minnesota Statutes, Chapter 340, commencing 4Ar J A S , 19 i 33 , and ending ✓�^+�'AR 3 j9 9_E3. 2. Give applicants' date of birth (Day) (Month) (Year) Birthdates of Partners /`/ /`/-94C/V (Day) (Month) (Year) or (Day) (Month) (Year) •Officers of Corporation - (Day) (Month) (Yea) 3. The residence for each of the applicants named herein for the past five years is as follows: 0gyIY) %.% /% 7-7r 5 OL•�G �•',9 nR ,�VC S �/C/ L7,.oC:�„vi -c / %7nJ 1. � i..5 � :1 S�i.i a� SU 5 5 rl 9' rA.9 ,e C+ <.'/ ( Al 4. Is the applicant a citizcn.of the United Slates? e � If naturalized state date and place of naturalization If a corporation, or partnership. state citizenship status of all officers or partners. O.nu.,) n-9 7-7-c 5 C/ 5 Lf S. The personwho executes this application shall give wife's or husband's full name and address 79 Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -Two 3-M COMPANY/PARKING SIZE POLICY DEVIAION M. 3-M Company for a Deviation from Parking Stall Size Policy at 3130 Lexington Avenue -- A request was made by the 3-M Company for a deviation from the parking stall size policy for their facili- ty located at 3130 Lexington Avenue. Direction was given to the City staff as to how to process any requests for a deviation from parking stall size at the joint Planning Commission/City Council workshop session on April 12. The City Planner has prepared a report on this item and a copy is enclosed on pages 91 through 195 -- ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a devia- tion from the parking stall size policy as requested by 3-M Company. MEMO 7b: THOMAS L. FLEDGES, CITY FROM: DALE C. RUN LE, CITY PIAN ER DATE:. APRIL 15, 1983 SUBJECT: 3m REQUEST'FOR PARKING SPACE SIZE REDUCTION At our special meeting held on April 12, 1983, one item which was discussed in length was parking space size. In this discussion, there were many factors brought up in regard to parking spaces, and it was staff's understanding that the City Council would review reduction in parking space size as it relates to major employment centers. 3M which is located on Lexington Avenue is proposing to add approximately an 18,000 square foot expansion to their existing facility. Their original build- ing was constructed in 1974/75, and in this review and approval, 3M was grant- 10 ed 9' wide parking space stalls. With this proposed expansion, they also wish- ed to request they be allowed to keep the 9' wide parking space stall. As you are aware, the present policy states parking space stall size should be 10' wide by 20'.long or a module 10 x'64. A module consists of parking space length of 20', a drive aisle of 24' and another parking space stall length of 20' totaling 641. In working with the 3M Company, staff has reviewed the site plan in regard to City ordinances. The'prcposed addition meets all City Code requirements with the exception of the proposed parking space stall size they are proposing. There- fore, the building permit could be issued through staff because the property is platted and no variances or deviations from the ordinance is required with the exception of the parking space size they are requesting. Working with 34 representatives, staff has pointed out City policy in regard to parking space size, that being 10 x 20 feet for a parking space stall. 3M re- presentatives feel this parking space stall size is too large and is proposing a reduction in this size in accordance with what they have provided in their . other parking lots throughout the country. 34 representatives are requesting a reduction in the size of the parking space width and also in the module or length of the stall. 3M is proposing that the parking stall -width be 9' wide and length of 17' or a module length of 58'. 3M representatives feel this parking space size adequately accommodates their parking needs and also reduces the amount of blacktop which they have to put down for the total parking area. With the reduced blacktop, 3M can provide more green area in conjunction with their facility. 3M representatives will be present at the April 19, 1983 City Council meeting to make a presentation why they feel the parking space stall should be reduced from the present policy the City of Eagan has. Attached to this memorandum are parking stall modules for your review. 3M will also have their site plan present at the meeting showing the difference in as- phalt coverage from the Eagan policy on parking spaces and the 3M proposed park- ing space size. DCR/jach VE Former 3M Parking Standard '-o"1 241-0" W-ov Got -oil $2 r, u 14EM TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: APRIL 15,'1983 SUBJECT: 3M RDQUEST'FOR'PARKIM SPACE SIZE REDUCTION At our special meeting held on April 12, 1983, one item which was discussed in length was parking space size. In this discussion, there were many factors brought up in regard to parking spaces, and it was staff's understanding that the City Council would review reduction in parking space size as it relates to major employment centers. 3M which is located on Lexington Avenue is proposing to add approximately an 18,000 square foot expansion to their existing facility. Their original build- ing was constructed in 1974/75, and in this review and approval, 3M was grant- ed 9' wide parking space stalls. With this proposed expansion, they also wish- ed to request they be allowed to keep the 9' wide parking space stall. As you are aware, the present policy states parking space stall size should be 10' wide by 20' long or a module 10 x'64. A module consists of parking space length of 20', a drive aisle of 24' and another parking space stall length of 20' totaling 64'. In working with the 3M Company, staff has reviewed the site plan in regard to City ordinances. The proposed addition meets all City Code requirements with the exception of the proposed parking space stall size they are proposing. There- fore, the building penidt could be issued through staff because the property is platted and no variances or deviations from the ordinance is required with the exception of the parking space size they are requesting. Working with 3M representatives, staff has pointed out City policy in regard to -parking space size, that being 10 x 20 feet for a -parking space stall. 3M re- presentatives feel this parking space stall size is too large and is proposing a reduction in this size in accordance with what they have provided in their other parking lots throughout the country. 3M representatives are requesting • a reduction in the size of the parking space width and also in the module or length of the stall. 34 is proposing that the parking stall width be 9' wide and length of 17' or a module length of 58'. 3M representatives feel this parking space size adequately acconr odates their parking needs and also reduces the amount of blacktop which they have to put down for the total parking area. With the reduced blacktop, 3M can provide more green area in conjunction with their facility. 34 representatives will be present at the April 19, 1983 City Council meeting to make a presentation why they feel the parking space stall should be reduced frau the present policy the City of Eagan has. Attached to this memorandum are parking stall modules for your review. 3M will also have their site plan present at the meeting showing the difference in as- phalt coverage from the Eagan policy on parking spaces and the 3M proposed park- ing space size. DCR/jach gl Former 3M Parking Standard i' -o" 24�-0" 18'-0° X00'-0" gZ 0 0 Recommended National Parking Standard 0 S(; - e4 -e 58'-0' VAOJVIg UJJJ�h 13 Proposed 3M Design 'i-On�2¢1.,011 FJB�� on I, • 0 Eagan Requirements Is- s Eagan Requirements Is- Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -Three i ADDITIONAi „IiTEMSt TRANSFER OF TRUNK FUNDS A. Transfer of City Trunk Funds -- The Director of Finance is requesting the transfer of several trunk funds. During the past two to three years, the City has retained Mr. Jerry Wobschall to provide an in depth accounting review of all City trunk funds, reserves and assessment funds. As a result of Mr. Wobschall's work to date, the Director of Finance is recommending the adoption of a resolution that will effectively transfer certain reserves and other funds to provide better accounting control for all trunk funds. There has been a great deal of time spent by the City staff • on this item, and. it is the concurrence of the City Administrator that the trunk fund balances be transferred according the direction within the proposed resolution. The Director of Finance has ,pre- pared a memorandum that summarizes the transfer of trunk fund balances and a copy is enclosed on pages 17 through 9 Also enclosed is a copy of the propose�lution on p pages 9S7 through 17(o . • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the trans- fer of trunk fund balances as recommended for adoption in a resolu- tion by the Director of Finance. EV MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: APRIL, 11, 1983 SUBJECT: DECEMBER 31, 1982 TRUNK FUND BALANCES Jerry Wobschall has recently completed the majority of his work on the project authorized to determine the status of the City's trunk funds. It is my desire to have the City's December 31, 1982 Comprehensive Annual Financial Report reflect the results.of this project. Consequently, on Friday, April 8, 1983, Jerry and I met with Tom Colbert, Bob Rosene and John Kisch to review his findings and to agree on some recommendations for the future operation of the affected funds. The meeting was very successful and there appears to be general agreement on the items that were discussed. • The following general outline lists those items that were discussed and agreed to as to definitions and understanding: 1. TRUNK FUNDS A. Water B. Sanitary Sewer C. Storm Sewer Responsibilities: Construction/Assessment for Trunk Oversizing. 11. UTILITY FUND A. Water B. Sanitary Sewer C. Street Lighting • Responsibilities: 1. Operations 2. Construction of Supply, Source and Storage Facilities 3. Some replacement of contributed assets (from developers and special assessment funds) 111. RESERVES Restricted assets set aside for a specific purpose - currently all recorded in the Utility Fund only. These reserves currently include the following: A. Water System Renewal & Replacement B. Sewer System Renewal & Replacement C. Water Reservoir Improvements D. Water Treatment Facility These reserves were set up as of 12-31-76 by City Council resolution and opening balances were set at that time. 97 Trunk Fund Balances Memo April 11, 1983 Page Two IV. CONNECTION CHARGES V. RATE SETTING - ACCOUNTING & REPORTING The three trunk funds were then discussed. and the recommendations were agreed. to as follows. These trunk funds are in no particular order other than from least to most complicated. The general order of presentation is to include the 12-31-82 balance, relationships to other funds, reserves and recommendations. ':STORM;,SEW EIRa I. TRUNK FUND • 12/31/82 Fund Deficit (including obligations and projected revenues for projects approved to that date): ($49,336) II. OTHER FUNDS Special Assessment Funds per attached diagram only. III. RESERVES None IV. RECOMMENDATIONS A. Area assessment rates should be adjusted to eliminate the deficit and the future rates should reflect the costs to complete the system and the area remaining to be assessed. • !.SANITARiY!' SEWERr I. TRUNK FUND 12/31/82 Fund Deficit (including obligations and projected revenues for projects approved to that date): ($1,235,158) II. OTHER FUNDS A. Utility Fund - Sanitary Sewer Sanitary Sewer Connection Charges are being collected in this fund. At 12/31/82 they total $1,465,750. B. Special Assessment Funds per the attached diagram. 0 Trunk Fund Balances Memo April 11, 1983 Page Three 111. RESERVES System Renewal & Replacement 12/31/82 balance of $477,480.72 being increased annually by interest earnings and by $.06/1,000 gallons of flow as determined by the City (1,051,353,527 x $.06/1000 = $63,081.00 for 1982). The rate per 1000 gallons changes each year. Some renewal and replacement expenses have been charged against this reserve. IV. RECOMMENDATIONS A. Transfer revenue generated by connection charges in the Utility Fund - Sewer Department to the Sanitary Sewer Trunk Fund. • to bring the Sanitary Sewer Trunk Fund balance to zero. That amount would be $1,235,158. B. Collect all sanitary sewer connection charges in the Sanitary Sewer Trunk Fund. C. Include connection charges in the calculation to determine future area rates. D. The reserve for system renewal and replacement currently being carried in the Utility Fund -Sewer Department be closed to retained earnings just as all depreciation expenses are. Notes: 1. There appears to be an unknown asset in the form of future assessments for lateral benefit from trunks considered immaterial in current rate setting calcula- tions; see the Comprehensive Sewer Policy Plan dated 1982. 2. Recommendation "B" above determines a specific pur- pose for the Sanitary Sewer Connection Charges. It was the consensus of the group that they currently do not have a dedicated purpose and are simply being credited to the Utility Fund - Sewer Department and remaining in the retained earnings of that fund. It is difficult to justify their continued collection on that basis. I. TRUNK FUND 12/31/82 Fund Deficit (including obligations and projected revenues for projects approved to that date): ($35,697) M Trunk Fund Balances Memo April 11, 1983 Page Four II. OTHER FUNDS A. Utility Fund - Water Connection charges and related interest earnings at 12/31/82 equal $1,889,251. These connection charges appear to be desig- nated for construction of supply, source and storage facilities; however, no reserve has been used for this purpose. Construction costs to 12/31/82 equal $2,042,986 with additional obligations of $729,000 for the completion of Well #7 and the Safari Reservoir. Consequently, there is a projected deficit in these connection charges of approximately ($882,735). Special Assessment Funds per the attached scheduled Notes: 1. There is an asset of an unknown amount in the Water • Trunk Fund which belongs to the Utility Fund - Water because approximately 50% of the Industrial/ Commercial area charges are lievied for supply, source and storage. There is an asset of an unknown amount in the Utility Fund - Water which belongs to the Water Trunk Fund because all connection charges for the early years (10) were for trunk oversizing as well as for supply, source and storage not entirely for one or the other purpose. III. RESERVES A. System Renewal & Replacement 12/31/82 Balance of $393,562.62 being increased annually by in- • terest earnings and by $.065/1000 gallons of water billed by the City (1,125,101,830 x $.065/1000 = $73,132.00 for 1982). The rate per 1000 gallons changes each year. Some renewal and replacement expenses have been charged aginst this reserve. Water Reservoir Improvements 12/31/82 Balance of $360,351.69 being increased -annually by in- terest earnings and being charged for some supply, source and storage construction. C. Water Treatment 12/31/82 Balance of $1,069,927.55 being increased annually by interest earnings, a fee of $11.00/connection/year on all billed water accounts ($62,920 for 1982) and a charge of S.08/1000 gal- lons of water billed by the Citv (1,125,101,830 x $.03/1000 = 590,008.00 for 1982). Some 1982 treatment plant expenses were charged against this reserve in 1982. It is my understanding that this reserve is for debt service, however, and will be repaid these construction costs when the bonds for construction are sold in June of 1983. 90 Trunk Fund Balances Memo April 11, 1983 Page Five IV. RECOMMENDATIONS A. The reserve for system renewal and replacement should be closed to retained earnings as are all depreciation expenses. B. All connection charges and supply, source and storage expenses should be run through a reserved retained earnings account to retain control of that construction activity as well as its financing. C. The Water Trunk Fund and Utility Fund - Water should be con- sidered in balance requiring no additional transfers. See notes 1 and 2 under: I1. A. Utility Fund - Water. • D. Water connection charges should fund the source, supply and storage deficit and future construction. E. Commercial/Industrial area charges which are .currently collected approximately 50% for trunk oversizing and 50% for supply, source and storage should be split on that basis between the Water Trunk Fund (trunk oversizing) and Utility Fund - Water (source, supply and storage). The dollar amounts would be- determined at the time of assessment. The percentage allocation is subject to change based on the engineer's rate studies. Note: There is an asset of $960,000 of assessments included in the water trunk area assessment rate for lateral benefit from trunks. See page 64 of Water Supply and Distribution Plan 1982. • 9l N Trunk Fund Balances Memo April 11, 1983 Page Six ST. SEWER (SAN. SEWER WATER TRUNK TRUNK TRUNK FUND FUND FUND SPECIAL ASSESSMENT FUND(s) SPECIAL ASSESSMENT FUNDS 1) Account for all construction costs, bond amounts and non—trunk assessment collection. TRUNK FUNDS 1) Collect all trunk oversizing construction assessments. 2) Collect all lateral benefit from trunk assessments. 3) Finance all trunk construction occurring within the special assessment funds. 4) Transfer assessed connection charges to Public Utilities — Water PUBLIC UTILITIES FUND PUBLIC UTILITIES — WATER 1) Finance through rates and connection charges all supply, source and storage expenses. Trunk Fund Balances Memo April 11, 1983 Page Seven It is the opinion of John K. and myself that these recommendations should have City Council approval as of December 31, 1982. In order for that financial report to reflect the changes it is necessary to have this approval at the April 19, 1983 meeting as the audit and report are being completed. Attached is a copy of a resolution adopted in 1977 creating some of the reserves as well as a proposed resolution incorporating the new recommenda- tions. 1 would be happy to discuss this information with you or the City Council at any time or to provide any additional information which may be desired. •iLk na a irector ity Clerk • cc: Tom Colbert, Director of Public Works 93 I 'l i r - ,. i RESOLUTI0N CITY OF EAGAN WHEREAS, a regular meeting of the City Council, City of Fagan, Dakota County, Minnesota, was held on the d_1 day of ,Ju N c 1977 at the City Hall, 3795 Pilot Knob Road, Eagan, Minnesota, at which all members were present, and; WHEREAS, the City Administrator proposed for City Council consideration the following designations of cash and short-term investments within the Sewer and Water Utility Fund effective Decem- ber 31, 1976, with the intent of restricting said cash and short-term investments for purposes and in amounts as follows: Water System Renewal and Replacement $ 55 918 Sewer System Renewal and Replacement 64 329 Future Water Storage Facility 520 000 Future Water Treatment Facility 125 000' • WH�EREAS, the City Administrator also proposed for City Council consideration an increase in the Sewage Facility Bonds Debt Service restriction of cash and short-term investments within the Sewer and Water Utility Fund to an amount equal to the remaining bond principal payable as of December 31, 1976 for the General Obligation Sewage Facility Bonds dated February 1, 1970. Said bond principal payable is $160 000, requiring a $26 413 increase in said restriction, WHEREAS, the Sewer and Water Utility Fund participates in the City Investment Fund from which earnings are allocated to partici- pating funds based on the monthly relationship between a particular fund's cash balance and total cash balances. It is, therefore, implied by the establishment and increase in said designations that future earnings from participation in the City Investment Fund allocated to • the Sewer and Water Utility Fund be further allocated among the designated funds referred to in this resolution on the monthly relation- ship between the Sewer and Water Utility Fund's cash balance and the then current amount of said restricted funds, WHEREAS, the City Council considered the above proposals, NOW THEREFORE, upon motion duly made by Councilman f,,zi._j seconded by Councilman ,_iAg/rIle all members voting in favor, it was resolved that the establishment and increase of the above restrictions of funds within the Sewer and Water Utility Fund shall be approved effective December 31, 1976 and the same shall parti- cipate in the earnings of the City Investment Fund in the manner described above. . ATTEST: City 'Clerk EAGAN CITY COUNCIL 1 Mayor :J RESOLUTION CITY OF EAGAN WHEREAS, a regular meeting.. of .the City Council, City of Eagan, Dakota County, Minnesota, was held on the 19th day of April, 1983 at City Hall, 3795 Pilot Knob Road, Eagan, Minnesota, and the following members were present: and the following were absent: WHEREAS, the City Council authorized a review of the City's trunk funds including sanitary sewer, water and storm sewer, • WHEREAS, the review included a study of connection charges and reserves, WHEREAS, the following reserves were authorized by Resolution on June 21, 1977, effective December 31, 1976: Water System Renewal and Replacement Sewer System Renewal and Replacement Future Water Storage Facility Future Water Treatment Facility, WHEREAS, the review has been completed, and WHEREAS, the City Administrator and Finance Director have re- viewed the results of the project, • NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Eagan, Minnesota, as follows: 1. The reserves for Water System Renewal and Replacement. and Sewer System Renewal and Replacement be closed to Retained Earnings as are all depreciation expenses. 2. A transfer be made from the Utility Fund - Sewer in the amount of $1,235,158 to the Sanitary Sewer Trunk Fund. 3. All future City sanitary sewer connection charges be collected in the Sanitary Sewer Trunk Fund and be used in the calculations for future Sanitary Sewer Trunk area assessment rates. 4. The Future Water Storage Facility reserve be closed to retained earnings and a new reserve in the amount of a deficit of $153,735 called Reserve for Supply, Source anti ,Storage be created. ys 5. All future water connection charges designated for supply, source and storage and all related expenses for construction of same be accounted for in the Reserve for Supply, Source and Storage account. 5. All related asset accounts created by the June 21, 1977 resolution be closed or adjusted.as are the reserves. 7. All adjustments be made as of December 31, 1982. The motion for the adoption of the resolution was moved by member and duly seconded by member , anc- upon vote being to en t ereon the following voted in favor t ereo . and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Dated: April 19, 1983 CITY COUNCIL CITY OF EAGAN Attest: By: City Clerk Mayor. • U Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -Four CONTRACT 83-5 PLANS & SPECS B. Contract 83-5, Approve Plans & Specifications/Order Advertise- ment for Bids (Water Treatment Plant - Streets & Utilities) -- On April 5, the public hearing was held for Project 371 which pro- vided for the installation of streets and utilities associated with the new water treatment plant. Detailed plans and specifica- tions have now been completed and are being presented to the City Council for formal review, approval and subsequent authorization to advertise for bids. All easements necessary for the installation of this proposed improvement have either been acquired or committed to by the affected property owners and will be acquired prior to award of contract. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final detailed plans and specifications for Contract 83-5 (Project 371) and authorize advertisement for the bid opening to be held at 10:30 a.m. on Thursday, May 19, 1983. ST. FRANCIS WOOD 3RD ADDITION PRELIMINARY PLAT EXTENSION C. St. Francis Woods 3rd Addition - Extension of Preliminary Plat Approval -- Enclosed on page �9 is a letter the City received from the developers of the St. rF ancis Woods 3rd Addition requesting an extension of their preliminary plat approval which was previously granted on June 15, 1982. If approved, consideration should be given to a 12 month extension in accordance with the new subdivision ordinance to be effective from the scheduled expiration date. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- quest for extension of preliminary plat approval for the St. Francis Woods 3rd Addition for a period fo 12 months from the date of the scheduled expiration date. s/Thomas L. Hedges ity ministrator 9-7 %O 7/�E�/T%D�E9GE/✓ , ,�EsBECT.CIILLY �P�QUcrST ,�,y EXT�`NS/oN p,� ewe G',��,yT�D ,O,PEG/ryi/1'A,��% �GAl'A�O�✓U/% . .b MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 15, 1983 SUBJECT: INFORMATIVE MEMO Lone Oak Tree The Director of Parks & Recreation was directed to represent the City in the selection and placement of the new Lone Oak Tree. A copy of a memorandum from the Director of Parks & Recreation explaining the planting is enclosed on page 100. HRA Report • Periodically, the Housing & Redevelopment Authority provides a status report for their rent subsidy programs. Enclosed on page 10 1 is a copy of the most recent rent subsidy program status report for the City of Eagan. Applications for rent subsidy in the City of Eagan are increasing every month and are very close in number to that of Burnsville. The largest number of applications are for two bedroom units. Fire Department Enclosed on page 107- is a copy of a letter from the Rosemount Volunteer Fire Department commending the Eagan Fire Department for their assistance at a fire at Reese Astro Plastics in Rosemount. Pioneer Press Vs. City of Eagan Update Enclosed on pages• o$ through 10 is a copy of an update pre- pared by the City�rney's office- rgarding the Pioneer Press vs. City of Eagan case. Police Chief Selection Process Update Enclosed on pages Ios� through fD 6 is a copy of a memorandum prepared by the City Administrator wing the time schedule for the Chief of Police selection process. Attached to the letter is a copy of a ad which was sent to the League of Minnesota Cities magazine and a police professional journal announcing the opening. s/Thomas L. Hedges qty ministrator MEMO TO: TOM HF.DCES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 12, 1983 RE•: LONE. OAK TREE; FOR YOUR INFORMATION At your request, I and City Forester, Tom Schuster met with Mr. Bob Dobbin of Mn DOT to select a replacement tree for the new Lone Oak on, Friday April 8th. We have selected a 5"-6" diameter Burr Oak tree. The tree is really a'"speciman" with excellent shape and branching. Mn DOT has contracted with Halla Nursery to transplant the tree utilizing a "Big John" tree spade. The spade is the largest available and will take a ball approximately 7 ft. wide by 8 feet deep. This large of a ball will give the tree the best chance of survival. • Contact with Pastor Meissner of Lone Oak Church was made on Monday regarding the location of the tree. After confirming with him his under- standing of the placement, a stake was placed for the tree to be relocated. Utility company's have been requested to locate underground utilities. If after the utilities have been marked, a change in the location fdr:ihe tree is necessary, staff will relocate it as appropriate. The site selected offers good drainage, access for maintenance, view- ing, and is in a "show case" location. Because of the importance and significance of the Lone Oak Tree to the community, Mr. Dobbins and staff have given every consideration to increase the likelihood of survival of the new tree - i.e. selection, species, spade size, drainage, location, time of transplanting, etc. Tom Schuster will also be giving the tree "special" attention during the year to insure adequate water, etc. • Hopefully, if all goes well, the City will once again have a Lone Oak Tree. 100 HOUSING & REDEVELOPMENT AUTHORITY OF DAKOTA COUNTY 2496 -145th STREET WEST ROSEMOUNT, MINNESOTA 55068 TO: HRA Commissioners; Dakota County Commissioners; City Councils; Fred Joy, County Administrator; and Dakota County Planning Department FROM:- Carol Schultz, Executive Director SUBJECT: STATUS REPORT FOR RENT SUBSIDY PROGRAM DATE: April 4, 1983 612.423.4800 0 We have received 6,980 applications to date. This is an increase of 61 for the month. 101 "AN EOUAL OPPORTUNITY EMPLOYER" APPLI- EXECUTED APPLI- EXECUTED DAKOTA COUNTY CATIONS CONTRACTS DAKOTA COUNTY CATIONS CONTRACTS A le Valle 4% 4% Eagan_ 11% 14% Bedroom Elderly 39 7 1 Bedroom Elderly 47 23 2 Bedroom Elderly 3 1 2 Bedroom Elderly - 9. 4 1 Bedroom Family 17 7 1 Bedroom Family 30 13 2 Bedroom Family 183 24 2 Bedroom Family 467 140 3 Bedroom Family 60 12 3 Bedroom Family 211 17 4 Bedroom Family 13 0 4 Bedroom Family 38 7 5 Bedroom Family 1 1 802 204 3T 52 • Burnsville 13% 15% Farmington 6% 5% 1 Bedroom Elderly 96 22 T Bedroom Elderly 61 19 2 Bedroom Elderly 12 6 2 Bedroom Elderly 3 2 1 Bedroom Family 42 23 0 Bedroom Family 0 2 2 Bedroom Family 523 151 1 Bedroom Family 30 5 3 Bedroom Family 201 5 2 Bedroom Family 222 33 4 Bedroom Family 22 0 3 Bedroom Family 107 6 5 Bedroom Family 2 0 4 Bedroom Family 23 5 898 -TO-7 5 Bedroom Family 5 0 7 101 "AN EOUAL OPPORTUNITY EMPLOYER" RAY MCNAMARA KENNETH GIST CHIEF. "--. _.._. .... ..-. .._.... -_. SECY. E LDON STAUFFER �' ; r a; ,p- '�. JEROME FLUEGEL ASST. CHIEF TREAS. ROSEMOUNT VOLUNTEER FIRE DEPARTMENT ROSEMOUNT, MINNESOTA April 4, 1983 Eagan Fire Department City of Eagan 3795 Pilot Knob Road • Eagan, MN 55122 RE: FIRE ON UNIVERSITY OF MINNESOTA PROPERTY REESE ASTRO PLASTICS The Rosemount Volunteer Fire Department dishes to express their sincere "Thank You° for the excellent help, received from your department, men and equipment at the recent fire at Reese Astro Plastics in Rosemount. Your aid at this fire was greatly appreciated. It is this type of cooperation and assistance that enables the efficient handling of major fires and in the protection of property and life. • Yours truly, ayrM/(c a Fire Chief RM/dq Eagan City Council p "L PAUL H. MAUDE BRADLEY SMITH KEVIN W. EIDE DAVID G. KELLER Mr. Thomas Hedges City Administrator CITY OF EAGAN 3795 Pilot Knob Road Eagan, MN 55122 HAUGE, SMITH, IEIDE & IiELLEIi, P. A. ATTORNEYS AT LAW CEDARVALE PROFESSIONAL BUILDINGS 3808 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA 88122 April 11, 1983 RE: Pioneer Press vs. City of Eagan Dear Tom: AREA CODE 612 TELEPHONE 464.4224 At the regular City Council meeting on April 5, the Council discussed the action brought by the Pioneei'Press to enjoin the City from removing the Pioneer Press newsracks due to failure to pay the $500 fee that was imposed by the Council for the special permit. At this time the following has taken place: 1. An Order was•entered granting a preliminary injunction to the newspapers on September 27, 1982, by Judge Fitzgerald enjoining the City from removing any of the newspaper racks. 2. The City of Minneapolis adopted a fairly comprehensive ordinance and the Minneapolis Tribune and USA Today brought an action to restrain the enforce- ment of the action based upon 'its alleged unconstitutionality. • 3. A temporary injunction was entered in the Hennepin County District Court restraining Minneapolis from enforcing the ordinance with.a_fairly strong Order •, by Judge Lebedoff which appeared to preliminarily indicate that the ordinance might be unconstitutional. 4. I have talked with Paul Hannah, the attorney for the Pioneer Press, and suggested the following guidelines for dismissal of the action: a. The City Council will agree not to remove any of the Pioneer Press newsracks provided the newspapers agree to the following: 1. That all newspaper boxes, including those existing boxes and future boxes placed in the City will be placed in such locations that are ap- proved by the City staff and clearly are not in unsafe or detrimental locations within public rights-of-way. 2. That the issue of permanent fees be temporarily reserved until such time as the City Council -again considers and adopts a policy on newspaper racks in the City. 03 J • Mr. Thomas Hedges April 11, 1983 Page 2. 3. The Stipulation of Dismissal shall ,not affect the location of newsracks located by any other newspaper within the City. .4. That the Pioneer°Press will, prior to the lo- cation of any newsracks in the City, apply for a permit showing the proposed locations. Mr. Hannah and I would suggest that the guidelines that are prepared by the City be conveyed either by you or Dale Runkle to Jack Delo of the'Pioneer Press for comment and further consideration. Very truly yours, FG SMITH, EI,E & KELLER, P.A. Paul H. Hauge _ PHH:me I()q MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 12, 1983 SUBJECT: SELECTION PROCESS, CHIEF OF POLICE The following is a progress report on what is happening with the selection process for Chief of Police. At the March 24, 1983 City Council meeting, it was decided that the City would advertise for the vacancy created by Martin DesLauriers in his resignation from his position as Chief of Police. Following that meeting and on March 28, 1983, the City Administrator pre- pared and sent an ad for publication in a police professional journal and also the League of Minnesota Cities magazine. I was told by both publica- tions managers that the ad was approximately two weeks late, for publication in the April issues. Both ads will appear the first week of May and we • can expect a number of applications during that same month. Tentatively, applications are to be submitted by June 1 and will be reviewed thereafter. 1 am proposing a screening panel to review all employment applications as well as screen final candidates through an oral interview process. It is hopeful that in late June, or at the latest in early July, the City Council will be able to review the final candidates and make a selection for the next Chief of Police. Attached is a copy of the municipal ad which is to appear in the Minnesota Cities publication and the same ad will appear in the police professional journal. The City Council will be periodically updated as to progress that is being made through the selection process. l\ • ity Administrator Attachment 105- 3795 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 BEA BiOMCMST 10� PHONE: (612) 454-8100 THOMAS EGAN JAMES A, SMITH JERRY THOMAS THEODORE WACHTER Cp dMem THOMAS HEDGES M:zrch 28, 1983 G'°A"" ",01° EUGENE VAN OVERSEKE GIy Gert JEAN MEHLE PUBLICATIONS MANAGER LEAGUE OF MINNESOTA CITIES 183 UNIVERSITY AVE E ST PAUL MN 55101 Re: Municipal Ad for May League of Minnesota Cities Publication Dear Jean: The following municipal ad is to be printed in the May 1983 League of Minnesota Cities magazine: CHIEF OF POLICE. South metro area suburb, population approximately 25,500. Department has 1983 budget of $1,374,370, 24 sworn officers and 12; civilians. Proposed starting salary $36,000 to $38,472 plus excellent benefits. Responsible for planning, organizing and directing the activity of the police department including, budget planning and administration. Administration and command experience a must; bachelors degree in law enforcement, related field or minimum of 6. years experience as a chief of police or assistant chief of police in an equivalent sized community. Must possess or be able to obtain P.O.S.T, license. Applicant must be familiar with modern police management techniques, be innovative and progressive with strong emphasis on crime prevention and community relations. Send resume with letter of application to Thomas L. [ledges, City Administrator, 3795 Pilot Knob Road, Eagan, MN 55122, by June 1, 1983. Sincerely, \ \66uv-� �4 Thomas L. Hedges City Administrator TLH/hnd !06 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY SPECIAL NOTE The City Administrator, City Attorney and Public Works Director would like to remind the Council of the necessity to at least have a quorum of the Council convene the formal final assessment hearing at 7:00 p.m. on Monday, April 4 -to comply with the technical date and time referenced in the legal notices that were. published in the local newspaper and sent to all affected property owners for the final assessment hearings scheduled for the April 5 Council agenda. It is recommended that the Council call the final assess- ment meeting to order at 7:00 p.m.', ask if there are any questions or comments pertaining to the proposed final assessments and con- tinue the final assessment hearing for further discussion to be held at 7:00 p.m. on Tuesday, April 5, 1983. The attached special notice was sent to all property owners who are affected by the proposed final assessments. The City Administrator will address any specific procedural ques- tions at the Council meeting on Monday, April 4, as it pertains to these final assessment hearings. J6. of eagan 3795 PILOT KNOB ROAD. P.O. BOX 21199 SEA BLOMOUIST EAGAN. MINNESOTA 55121 MOM PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH _ JERRY THOMAS THEODORE WACHTER March 29, 1983 `°""dM °°s THOMAS HEDGES Cry Ad frara ' EUGENE VAN OVERBEKE cry Cba Re: Final Assessment Hearing, April 4, 1983 To whom it may concern: This letter is to inform you that the individual notices that were sent out to the affected property owners together with the notices that were published in the legal newspaper (Eagan Chroni- cle) incorrectly referenced the date of the final assessment hear- ing as April 4, 1983. The correct date of the final assessment hearing is scheduled to be held at 7:00 P.M. at the Eagan City Hall on Tuesday, April 5, 1983. In order to comply with the notices as published, the City Council will briefly convene on Monday, April 4th to continue the final assessment hearing con- sideration until Tuesday, April 5th at 7:00 P.M. Therefore, if you have any questions, concerns or objections pertaining to your final assessments for the project that benefited your property, they will be discussed and addressed only at the final assessment meeting to.be held on Tuesday, April 5, 1983 at 7:00 P.M. We apologize for any confusion or inconvenience that this typo- graphic error has created. Sincerely, Tho�Col ert, vE? as b , P.E. Director of Public Works TAC/jach cc - Paul Hauge, City Attorney THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY MEETING SPECIAL CITY COUNCIL REGULAR CITY COUNCIL APRIL CITY COUNCIL MEETINGS TIME DATE 7:00 P.M. Mon. April 4 JOINT A.P.C./CITY COUNCIL (Discussion of PUD/Residential Zoning Designation & Other Policy Issues) JOINT IND. SCH. DIST. BRD. 191/ CITY COUNCIL (Annual Communications & Gen. Discussion of School—City Issues) REGULAR CITY COUNCIL STATE OF THE CITY ADDRESS, DAKOTA CHAMBER & CITY COUNCIL 6:30 P.M. Tues., April 5 7:00 P.M. Tues., April 12 LOCATION COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS 7:30 P.M. Thurs., April 14 RAHN ELEM. SCHOOL 6:30 P.M. Tues., April 19 COUNCIL CHAMBERS Noon Thurs., April 21 LOST SPUR COUNTRY CLUB 0 CITY TOUR/VOLUNTEER RECOGNITION 9:00 A.M. Sat., April 23 FIRE STATION #2 DAY JOINT PARKS/CITY COUNCIL 7:00 P.M. Tues., April 26 POLICE STATION (Park Master Plan) JOINT EAGAN/BURNSVILLE CABLE 7:00 P.M. Thurs., April 28 BURNSVILLE COUNCIL COMMISSION (Discuss Cable CHAMBERS T.V. Ordinance & Franchise Agreement) Prepared by the Office of the City Administrator March 29, 1983 AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL APRIL 19, 1983 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES X III. e 6:33 - REPRESENTATIVE SEABERG IV. 6:55 - DEPARTMENT HEAD BUSINESS e.� A. Fire Department �•S C. Parks & Rec. Department .. s B. Police Department D. Public Works Department e V. 6:55 - CONSENT ITEMS A. Declaration of Phillips Accounting Machine as Excess Property 1 B. General Contractors' Licenses 9 e C. Receive Petition/Order Feasibility Report (South Oaks Addition - Streets & Utilities) VI. 7:00 - PUBLIC HEARINGS VII. OLD BUSINESS 13 49. A. Discussion Re Proposed $6,000,000 G.O. Water Revenue Bond Sale B. Sign Ordinance Considerations i L9 C. Swimming Pool Ordinance Considerations Z6 D. Pilot Knob Heights 4th Addition Resolution $I -E. Comprehensive Guide Plan Review- eview- F4.'•::VIII. F4. NEW BUSINESS p 37 A. Consider Petition for Stop Sign - Covington Lane & Penkwe Circle q4. B. Stop Sign Request - Carnelian at Cinnabar Q 4(0 e C• Third Northwestern Bank of Minneapolis for a Conditional Use Permit for a Pylon Business Sign on Property Located in Part of the SW'4 of Section 10, East of Pilot Knob Road & North of D. Yankee Doodle Road ' p.5 Jeanne Allan for a Conditional Use Permit for a Dog Grooming Facility Located in the Silver Bell Shopping Center Located at Lot 1, p Block 1, Silver Bell Center in Soction 17 61 E. McDonald's Corporation for a ConditionaL Use Permit for a Drive -up Facility Located in Part of Government Lot 6 in Ser_tion 17, 4 F., 1995 Silver Bell Road Carl P'L TolLefson, ToLLefson Builders, for 5' Sideyard Setback 6Q ' Variance for Lot ll, Blork 1, Brittany 4th :Addition p ` C. Bradley J. Swenson, Tri -Land Company for Rozoning from R -I (ResidentiaL Single District) ro R -L PD (ResidentiaL Single Planned Development to ALLow a Deviation from the R-1 Zoning Requirements & for Preliminary Plat of Sunset Addition Consisting of Approximately 5.5 Acres and Containing 18 Single Family Lots, Section 25 Eagan City Council Agenda April 19, 1983 Page Two VIII.NEW BUSINESS (Continued) 11 H. Windtree Company, Richardson Properties, Inc.., for Rezoning from R-1 (Residential Single District) to R-1 PD (Residential Single Planned Development) to Allow a Deviation from the R-1 Single Family Lot Size Requirements for Blocks 1, 2, 3, Windtree 2nd Addition, Section 13 and for Preliminary Plat of Windtree 3rd Addition, Consisting of Approximately 17.6 Acres and Containing 39 Single Family Lots ? P I. Consideration of Final Plat Approval for Clarkson Place (Elmer Scott) '74 J. Consideration of Final Plat Approval for Oak Chase 5th Addition P (Houston Dev.) i� K. Consideration of Final Plat Approval for Lembke Addition (Werner P Lembke) L. DAvid W. Mattes for On -Sale Wine License for Oide Cedar Inn, Q' 3998 Sibley Memorial Hwy. % p,46 M, 3-M Company for a Deviation from Parking Stall Size Policy, 1 3130 Lexington Avenue IX. ADDITIONAL ITEMS b A. Transfer of Funds 911B. Contract 83-5, Approve Plans & Specifications/Order Advertisement Q for Bids (Treatment Plant - Streets & Utilities) q1C. St. Francis Woods 3rd Addition - Extension of Preliminary Plat Application R. VISITORS TO BE HEARD (For Those Persons Not On the Agenda) XI. ADJOURNMENT 0 0 MEMO TO: HONORABLE MAYOR•.& CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 15, 1983 SUBJECT: AGENDA INFORMATION MEMO FOR 4-19-83 CITY COUNCIL MEETING After approval of the April 4, 1983 regular City Council minutes, minutes of special City Council meetings held on March 24 and April 4, and the April 19 City Council agenda, the following items are in order for consideration. S,TATE(r.REPRESENTATIVE� SEA-BERGI' A letter was received from Repr appear on the last City Council Representative Seaberg was unabl a conflict with a workmens compe fore has asked for time to res City Council at the April 19 m for the City of Eagan in this le esentative Seaberg asking time to agenda (see April 5, 1983 meeting). e to attend that meeting due to nsation committee meeting and there chedule his appearance before the eeting. Again, the ongoing issue gislative session is Local Govern- ment Aid. The City of Eagan is growing at a very rapid population rate requiring more dollars to provide and maintain a constant level of service. Many bills are proposing a reduction in state aid, and with levy limitations regulating the amount of municipal taxation, the revenue source is shrinking for our community. The City Administrator distributed a memorandum regarding local govern- ment aid distribution at the joint Planning Commission meeting held on April 12. Since this memorandum addressed many of the proposals for local government aid, a copy is again enclosed on pages 2 through 4_ for your review and possible comment to Representative Seaberg. • • MEMO TO: HONORABLE MAYOR Se CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR IIEDGES DATE: APRIL 11, 1983 SUBJECT: LOCAL GOVERNMENT AID/PROPOSED LEGISLATION Mayor Blomquist and the City Administrator met with the mayors of Burns- ville and Bloomington and the city managers of those two communities along with the city administrator of Savage to discuss various bills that are being considered by the legislature that will dramatically affect local government aid distributions. These four communities have a great deal in common regarding the effects of local government aid as they. relate to the different types of legislation that are being proposed. It was generally agreed at this meeting that the League of Minnesota Cities and Association of Metropolitan Muncipalities is unable to be effective because of the dramatic increases and decreases any change in local government aid formulas cause. cities throughout the state. Each community begins the process toward a solution by insisting on more aid than before, moves reluctantly toward the status quo and, as the Director of Finance has stated, refuses to discuss anything that would cause a reduction in aid to that particular jurisdiction. With the troubled economy in the State of Minnesota, the pot for distribution of local government aid is shrinking, creating a greater strain on local government aid distribution. The group of mayors and managers discussed the various proposals that are before the state legislature and tend to agree with the 20-50-50 proposal that is sponsored by the association of small cities and supported by the Metropolitan Losers Group. It is certainly understandable that the cities which are supporting the 20-50-50 proposal may have to compromise with the larger free standing cities which tend to lose local government aid under the proposal. Everyone at the meeting this morning was certainly understanding that the first class cities as well as other larger free standing cities will not consider a loss in government aid. The group is hopeful to generate enough interest within chambers of commences, larger cities and certainly all cities who are in support of the 20-50-50 proposal to either hire a lobbyist or provide a good organized and concerted effort at the .legislature to protect and insure a fair and equitable outcome of the local government aid distribution formula. The Director of Finance has prepared a synopsis of the four proposals that appear in various stages of development or are in the legislative process, and they are as follows: b. Fifty per cent of the remaining 1. 20-50-50 proposal sponsored by the Association of Small Cities and supported by the Metropolitan Losers Group. This formula, consists of: a. Eachcity would receive $20 per capita, b. Fifty per cent of the remaining money would be distributed in an inverse proportion to the level of that city's per capita, vaulation, and C. The remaining fifty per cent would be distributed pro- portionately on a mill unit basis. 2 Local Government Aid Memo April 11, 1983 Page Two 2. The Minneapolis proposal which, 1 believe, is based on economic distress factors such as population change (decline), age of housing and poverty levels. The currently popular buzz word, "targeting", is often applied to this concept. At one time, there were a number of proposals offered in the name of Minneapolis and I'm not sure if the one above is the front runner. 3. The governor's proposal would eliminate all the previous ",grand- fathers" and maximum increse provisions of the current formula. 1't' would set a maximum increase of six per cent per year. Limited by the maximum increase, distribution of all funds would be on the basis of a need/capacity formula which is a modified version of the current formula. Attached machinery aid is folded into • the local revenue base measure of need in the formula. The governor is also recommending a cut in the certified 1983 amount. Each city's reduction would be equal- to the cut each city got in 1982. The governor would allow cities to increase their levies to replace LGA reductions. 4. The City of Bloomington in response to the governor's proposal has started to promote another formula. That being to allocate some (perhaps up to 50% of the pot) on a per capita basis and the balance on the basis of the governor's need/capacity formula. Bloomington feels that they can generate enough support to get this through the legislature although to my knowledge it is not yet in bill form. 5. The Voss proposal has not received much attention lately but I believe it is still around. The City of Eagan will generally fare better the more the formula tips • toward a per capita distribution. Using the 1980 population of 20,532 and certified 1983 LGA of 356,380, the per capita distribution 'is only $17.36. Apple Valley would be at $28.11 and Minneapolis at $140.41 using the same population and aid figures. As the City Administrator has indicated in previous discussions, Eagan ranks 696th out of 856 cities with a per capita aid of $16.54. The City of Eagan will not do well with formulas that stress need/capacity because of previous low mill rates and relatively high asses- sed valuation. The City staff has been very active in monitoring the proposed local govern- ment aid changes. The City Administrator has attended two Losers Group meetings while the Director of Finance has attended most all of those meetings. The City Administrator has been before the League of Minnesota Cities policy committees to witness discussion and testimony on the local government aid formulas and the Administrative Intern, Liz Witt, is serving on the revenue resources committee which has been studying the local 3 Local Government Aid Memo April 11, 1983 Page Three government aid issue. Mayor Blomquist has expressed a great deal of con- cern about the potential loss in local government aid and is attempting with the City Administrator to . offer and rally support that will be of assistance to the community before a final legislative decision is made. It is the feeling of Mayor Blomquist and the City Administrator that the City of Eagan should continue to support the Association of Small Cities and Metropolitan Losers Group and participate in various legislative hearings where testimony is of value to the final decision. The City of Bloomington and other larger communities which may lose a significant amount of money in potential local government aid will be playing very active roles in the legislative process as well. The whole concept of a lobbyist or other stra- tegies will be further explored at another joint breakfast meeting on Thurs- day, April 14, in the City of Bloomington at the Thunderbird Motel. Any comments from the City Council regarding this issue are certainly welcome • and will be passed ontothe group meeting on this issue. ::ZaS4'V__ I.� City Administrator cc: Finance Director VanOverbeke • 11 Agenda Information Memo April 19, 1983 City Council Meeting Page Two 101102.1141941 Special Note: Due to the appearance of Representative Seaberg, there are no items scheduled in the early part of the agenda under Department Head Business. Any items that appear under Department Head Business will be handled immediately following Representative Seaberg or after regular business on the City Council agenda. FIRE DEPARTMENT A. Fire Department -- There are no items to be considered under the Fire Department at this time. • POLICE DEPARTMENT B. Police Department -- There are no items to be considered under the Police Department at this time. PARKS & RECREATION DEPARTMENT C. Parks & Recreation Department -- There are .no items to be con- sidered for the Parks & Recreation Department at this time. PUBLIC WORKS DEPARTMENT D. Public Works Department -- Item #1: Review of Senior Citizen Deferment - Henry Bruestle -- As a condition ot acquisition o t e GEM tT easement tor the Fish Lake storm sewer outlet for Con- tract 80-5, Mr. Bruestle was given favorable consideration for a deferment of special assessments under the senior citizen ordi- nance. Enclosed on page 6 is a copy of Section 2.75 from the present City Code whichfists the conditions for deferment. Sub- division 4 lists those situations wherein the deferment will ter- minate. Recently, the City was made aware that Mr. Bruestle has subdivided his 9.7 acre parcel through Dakota County and created two new parcels of approximately one acre each with the remaining parcel being approximately 7.5 acres. This item is being brought to the Council's attention for direction before the City initiates any type of action pertaining to the status of Mr. Bruestle's defer- red assessments. It is the staff's recommendation that the special assessment deferment for a senior citizen be terminated based on Section 2.75, Subdivision 4-B of the present City Code. However, if the Council feels that some special consideration should be given, staff would like to receive that direction prior to initia- ting the very involved process through Dakota County with the anti- cipated resulting objections from Mr. Bruestle. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the ter- mination of the senior citizen deferment of approximately $11,481 for Project 279 (Fish Lake Storm Sewer Outlet). restrictions as the Council may deem proper t000tect the City's interests, nor shall anything contained in this Sec- tion limit any right or power possessed by the City over existing franchises. SEC. 2.73. ABSENTEE BALLOT COUNTING BOARD. The Council hereby authorizes an Absentee Ballot Counting Board and further authorizes the election judges of such Board to receive, examine, and validate absentee ballots. The further duties of such board shall be those provided by statute. SEC. 2.74. SPECIAL ASSESSMENT POLICY. The Council may, by resolution, adopt, from time -to -time amend, or repeal a special assessment policy. EC�. 2.75. DEFERMENT OF SPECIAL ASSESSMENTS. Subd. 1. The Council may defer the payment of any special assessment on homestead property owned by a person who is 65 years of age or older, or who is retired by virtue of permanent and total disability, and the City Clerk - Treasurer is hereby authorized to record the deferment of special assessments where the following conditions are met: G� A. The applicant must apply for the defer- ment not later than ninety days after the assessment is adopted by the Council B. The applicant must be 65 years of age, or older, or retired' by virtue of permanent and total disability. C. The applicant must be the owner of the property. D. The applicant must occupy the property as his principal place of residence. E. The average annual payment for all assessments levied against the subject property exceeds 18 of the adjusted gross income of the applicant as evidenced by the applicant's most recent Federal income tax return. The average annual payment of an assessment shall be the total cost of the assessment divided by the number of years over which it is spread. Subd. 2. The deferment shall be granted for as long a period of time as the hardship exists and the condi- tions as aforementioned have been met. However, it shall be the duty of the applicant to notify the City Clerk -Treasurer of any change in his status that would affect eligibility for deferment. Subd. 3. The entire amount of deferred special assessments shall be due within sixty days after loss of eligibility by the applicant. If the special assessment is 24 riot paid within sixty days, the City Clerk -Treasurer shall add thereto interest at 88 per annum from the due date through December 21 of.the following year and the total amount of principal and interest shall be certified to the County Auditor for collection with taxes the following year. Should the applicant plead and prove, to the satisfaction of the Council, that full repayment of the deferred special assessment would cause the applicant particular undue finan- cial hardship, the Council may order that the applicant pay within sixty days a sum equal to the number of installments of deferred special assessments outstanding and unpaid to date (including principal and interest) with the balance thereafter paid according to the terms and conditions of the original special assessment. Subd. 4. The option to defer the payment of special assessments shall terminate and all amounts accumu- lated plus applicable interest shall become due upon the occurrence of any one of the following: A. The death of the owner when there is no spouse who is eligible for deferment. B. The sale, transfer or subdivision of all or any part of the property. C. Loss of homestead status on the property. D. Determination by the Council for any reason that there would be no hardship to require immediate or partial payment. SEC. 2.76. PARTIAL PREPAYMENT OF SPECIAL ASSESSMENTS. Subd. 1. Scope. Partial prepayment of assess- ments in connection with any assessments adopted by the Council and certified to the County Auditor for collection may be made at any time. Subd. 2. Payment. The owner of any property so assessed may, within 30 days of adoption of the assessment roll by the Council, prepay any or all of.his assessment to the City. No interest will be charged on any portion of the assessment paid within said 30 days. The remaining unpaid balance of the assessment shall be spread at the same rate of interest and for the same term of years as the original assessment. SEC. 2.77. EMERGENCY PREPAREDNESS PLAN. The Council may, by resolution, adopt, from time -to -time amend, or repeal an emergency preparedness plan for the City. (1-1-83) 25 Agenda Information Memo April 19, 1983 City Council Meeting Page Three _'CONSENM'AGENDA There are three items on the agenda referred to as Consent Items requiring one motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Addi- tional Items unless the discussion required is brief. PHILLIPS ACCOUNTING MACHINE/EXCESS PROPERTY A. Declaration of Phillips Accounting Machine as Excess Property -- Director of Finance/City Clerk VanOverbeke has completed the conversion of the utility billing system from the Phillips machine •onto LOGIS and feels it is appropriate to dispose of the Phillips machine. Mr. VanOverbeke is suggesting that the City declare the Phillips accounting machine excess property and advertise it for sale in the League Magazine. The City has cancelled the Benchmark maintenance contract which is a service organization which provided a significant amount of assistance while operating that piece of equipment. Unfortunately, there is very little interest in this type of equipment and therefore action to authorize payment for its removal is also a consideration if it cannot be sold after a reasonable period of time. ACTION TO BE CONSIDERED ON THIS ITEM: To declare the Phillips Accounting Machine as surplus property and advertise for the sale and if there is no successful sale the machine will be removed at a nominal cost to the City of Eagan. GENERAL CONTRACTORS' LICENSES • B. General Contractors' Licenses -- The licensing of general con- tractors is becoming a monthly activity during this first year of implementation. Eighteen (18) additional contractors, two heating and ventilation and one swimming pool installer have been added to the list which is enclosed on page 2 for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of general contractors, heating and ventilation and swimming pool installers as presented. All contractors have complied with the City ordinance. 7 GENERALCONTRACTORS SWIMMING POOL INSTALLERS 1. Minnesota Package Products (aka Pacific Pool & Patio) IN 1. Dandy Construction, Inc. 2. Developers Construction, Inc. 3. Gilbert Construction Co., Inc. 4. Gustafson & Associates, Inc. 5. Hans Hagen Homes, Inc. 6. M & M Home Services 7. Merle's Construction Co., Inc. B. Joseph M. Miller Construction, Inc. 9. Olson Concrete Company. 10. Rosewood Construction Division, Inc. 11. David Schweich Construction 12. Stikbilt Construction Co., Inca 13. Timberline Builders, Inc. 14. U.S. Home Corporation (Thompson Lakes Division) 15. Vesta Construction, Inc. 16. Chester L. Maciaszek • 17. S. Petersen Construction, Inc. 18. Barsness Construction Co. HEATING & VENTILATION 1. Streitz Heating & Cooling 2. Zanmiller's SWIMMING POOL INSTALLERS 1. Minnesota Package Products (aka Pacific Pool & Patio) IN Agenda Information Memo April 19, 1983 City Council Meeting Page Four SOUTH OAKS ADDITION STREETS & UTILITIES C. Receive Petition/Order Feasibility Report (South Oaks Addition - Streets & Utilities) -- Enclosed on pages /Q through it is a copy of the petition submitted byour�esidents the South Oaks Addition requesting the installation of sanitary sewer, water. and street surfacing improvements within the South Oaks Addition. Enclosed on page 1 2 is a map referencing the location of the petitioners within tlis subdivision. Excluding the three lots owned by the City of Eagan for park property (Lots 12, 13 and 14, Block 1), the petitioners represent 35% of the pro- perty owners who would be affected by the assessments associated with these improvements. • ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for the installation of street and utility improvements within the South Oaks Addition and approve or deny the preparation of a feasibility report for project 375. VJ C PETITION FOR CITY USE ONLY Petition N Date Received Presented to Council LOCATION/SUBDIVISION SOUTH OAKS I/we, the undersigned, owners'of the real property adjacent to ACORN STREET AND GREENLEAF DRIVE '(Street) or within the South Oaks Subdivision, hereby petition for:.. • Street improvements r Sanitary Sewer Water Supply (Check requested items) Storm Sewer Street Lights C Other (Explain) I/we understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/we understand that upon receipt of this petition and the preparation of the requested feasibility • report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. Signature of Land Owner Address of Property 1. I�'CTrtd—[ L Sj 8LK1 L K •fsgo �Sy ,le�:41 Dr 3.�c«f.� �t:'IF_ �cr✓_ LoT7� 3LK2 4�:L 1'�?* •• �� B L K2 of 73c 5.— !.— i_ •i — — — ii % g L K '� �i 1, i, IV 6. _ Z, B �K 2 ", J , c or 6, e �x s 2 0 moo: _ A LOCATION/SUBDIVISION PETITION SOUTH OAKS FOR CITY USE ONLY Petition N Date Received 4-/z -J-,3 Presented to Council 41: -Ip -6p3 I/we, the undersigned, owners'of the real property adjacent to ACORN STREET AND GREENLEAF DRIVE (Street) or within the South Oaks Subdivision, hereby petition for:.. Street improvements Sanitary Sewer Water Supply Storm Sewer Street Lights C Other (Explain) L • (Check requested items) I/we understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/we understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. • nature of Land OLST Address of L 7) 2.=.cc.• L 3�D L K 2 yo-YU �cr v c 3,dV421 2L — aD� L 5� BLK 223—/�— 4. c C� u1/Yt/.� � �� B LK S �Cto l/. 6. � K �( u 1 C26�k,tL/L8 j 34K IS9S X� L4J 81-K 2 mss o (/ - $, 11 Et -F Sec. T o VwA h., WSW1.1,51, j w19-r'Wrr` I I'llif wy fW-Wo 10 N al* 12 wa I.0 4'a-, 4 -row b 4149 3 • -41 0 'TWI P STREET '-,i 41 '45% SO 44 Or. drg. ZLU Wa IV 1 5 M. 7. "o r—:Fm- 2f -r. Z7 R.p 21 7 ..7 LEGEND PET 171 ON Eck Agenda Information Memo April 19, 1983 City Council Meeting Page Five WATER REVENUE BOND SALE A. Discussion Regarding Proposed $6,000,000 G.O. Water Revenue Bond Sale -- The City's fiscal consultant, Miller & Schroeder Muni- cipals, Inc., has been meeting with the City Administrator and Director of Finance for several weeks concerning bond payment schedules, the date for the sale of bonds, delivery of bonds, the need for a bond rating and more recently the advantages of bond insurance. Mr. Ernie Clark will be present to discuss how bond insurance affects the sale of water and sewer revenue bonds and is recommending to the City Council that consideration be given • to requesting proposals from two reputable insurance companies and to proceed with bond insurance on this issue. The bond in- surance costs the City approximately $100,000 and the City could save approximately $200,000 by increasing its rating from an A to a AAA rating on this issuance. The City Administrator is up- dating the City's capital improvements program and preparing a portfolio of information on the City to present to both Standard & Poors and Moody's. The Director of Finance has completed the 1982 Financial Report and the auditors are working toward a comple- tion of the 1982 audit. All these documents should be ready for a trip to New York in late May for the purpose of securing a favora- ble rating from both Moody's and Standard & Poors on the water revenue bond issue. The Director of Finance and City Administrator are planning to acccompany the fiscal consultant to New York for purposes of presenting and securing a favorable bond rating for the City. Enclosed on pages !g- through Jy is a copy of a memorandum from Ernie Clark. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the con- cept of bond insurance and also to approve authorization to proceed with the Moody's and Standard and Poors' ratings on the general water revenue bond issue. 13 'Toll Free Minnesota (800) 862-6002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Northwestern Financial Center. 7900 Xerxes Avenue South. Minneapolis. Minnesota 55431 • (612) 831-1500 April 12, 1983 MEMORANDUM Honorable Council and Staff Eagan, Minnesota Subject: $6,000,000 G.O. Water and Sewer Revenue Bonds of 1983 Eagan, Minnesota ' This memorandum covers two main points pertaining to the above: 1. Bond Insurance a. The American Municipal Bond Assurance Corporation., (AMBAC) a subsid- iary of MGIC Investment Corporation, was the first insurer of new issue municipal bonds, beginning in 1971. The insurance is in the form of an unconditional and irrevocable surety bond covering fully and automat- ically the issuer's prompt payment of principal and interest. The policy has no deductible, is non -cancellable, and remains in force for the life of the issue. A non-refundable, one-time insurance premium is charged, depending on various risk factors. b. The Municipal Bond Insurance Association, (MBIA) began insuring munici- pal bonds in 1974. The same type of guarantees and policies exist. C. Both of the above firms are recognized by Standard & Poor's as strong enough to rate as "AAA" all new issues insured by them. d. It appears, from all I have researched, that under similiar conditions, both companies charge about the same premium for like issues. e. Therefore, it appears that the range for a one time insurance premium from either, would be in the range of 0.070% of the total principal and interest on the issue. /Z/_ Nedoyuartern: Minn•Iapou .. -Iinnesota Branch Offices: Downton Minneapolis • Solana Beach, California. Northbrook. Illinois. St. Paul. Minnesota. Naples. Florida • Canon City Nevada Memoer of rR 3c<w"m, Immto'. pmrecLnn Co,poMlipn April 12, 1983 Page 2 f. We at Miller & Schroeder have worked with both firms and find them both reasonable and cooperative in every respect. At the present time, we are working with AMBAC on two issues. I have posed the question of Eagan's issue with them, as to premium, etc. .From the preliminary information I have given them, they feel that 0.070% of total Debt. Service would be the maximum charged. g. The total debt service, principal and interest could run from $13,200,000 (@9% NIC) to $14,000,000 (@10%) without insurance. The "AAA" from Standard & Poor's, because of the insurance, could save 3.%" on the NIC. Therefore, for $92,000 to $98,000 (estimate) for the insurance premium, the City could save $199,000 in interest. Z. Timing of the $6,000,000 G.O. Revenue Bond Sale a. b. b. 3 April 19th Discussion on Bond Insurance Discussion on New York City rating and promotion trip. May 3 Resolution to sell bonds, and Notice of Sale details June 1 12:00 noon - Bond Sale bids. 5:00 Pbl - Council Award. (or 5:30 PM) If the Council approves the New York trip, following would be the itinery: Thursday, May 19 Thursday, May 19 Friday, May ZO Friday, May 20 NW Z28 leaves Minneapolis 8:35 AM arrives LaGuardia 11:56 AM 2:30 PM Moody's (or S & P) call on Banks and Underwriters 9:30 AM S & P (or Moody's) call on Banks and Underwriters NW 235 - leaves LaGuardia 4:10 PM arrives Minneapolis 6:00 PM IS n LJ • April 12, 1983 Page 3 I would recommend staying at the New York Sheraton Hotel (a two bedroom suite) for Thursday night, May 19. If approved, I can set up definite appointments and reservations. See you Tuesday night, April 19. Sincerely, • MILLER & SCHROEDER MUNICIPALS, INC. ELC/slc • Ernest L. Clark Vice President L Agenda Information Memo April 19, 1983 City Council Meeting Page Six SIGN ORDINANCE CONSIDERATIONS B. Sign Ordinance Considerations -- At the March 15, 1983 City Council meeting, City Council action was taken to "direct the staff to revise the sign ordinance section 4.20 regarding height of advertising signs to implement the fourth alternate to include, however, the provision mentioned above." The provision referenced is direction that applicants be required, in the case of advertising signs, to submit more detailed drawings and specifications, inclu- ding terrain features and impact on surrounding residents for in- clusion in that provision of the sign ordinance. Also, action was was taken to direct the staff to review the provisions of the ordi- nance regarding distances of advertising signs to residential areas, which informationwas to be submitted to the Council at a later ` time. The City.staff will have an ordinance amendment that includes the revisions to Section 4.20 and a memorandum addressing provisions of the ordinance regarding distances of advertising signs in resi- dential areas prepared for the May 3, 1983 City Council meeting. Mrs. Paul Teske has submitted a letter to the City Council asking for time on the agenda to present discussion concerning adversing and pylon signs in the City of Eagan. A copy of her letter is enclosed on page A 1 Originally, this agenda item was to be considered for the pri 19 meeting; however, due to current work load, the ordinance preparation and support information will not be ready until the May 3 meeting. Therefore, the preparation of the ordinance revision and comments that Mrs. Teske would like to present to the City Council are continued until the May 3 meeting. Action is required on this item for continuance due to the fact the item was published as a part of the agenda for Tuesday night's meeting. • ACTION TO BE CONSIDERED ON THIS ITEM: To continue sign ordinance considerations until the May 3, 1983 meeting. 17 • n U Agenda Information Memo April 19, 1983 City Council Meeting Page Seven SWIMMING POOL ORDINANCE CONSIDERATIONS C. Swimming Pool Ordinance Con, 1982 City Council meeting, a moti "to approve the ordinance in c of the ordinance be deferred uni for reconsideration." The City ming pool ordinance at the No% and the only language amendment water or pool drainage water. T by the City Council at the Nov that the municipal ordinance co ordinances be adopted until after codification process was to be the swimming pool ordinance as November 16 meetings. The only where the new language reads as back flush water or water frorr into the owner's property or i and shall not drain onto adjacen will be required. and if there ;iderations -- At the November 16, 3n was passed that reads as follows incept and that the consideration :il a January 1983 Council meeting Council discussed a proposed swim - ember 9 and November 16 meetings s requested deal with back flush ie reason there was no action taken amber meeting was due to the fact 9ifiers had requested that no new January 1, 1983 when the ordinance :ompleted. Enclosed is a copy of Lt appeared at the November 9 and .hange pertains to Section 5, 5.1e, Eollows: "To the extent feasible, pool drainage shall be directed ito approved public drainage ways private land. Perculation tests i.q not a cuffiriont rlrninnoo nrnn on the owner's property to receive and retain back flush water and water from drainage, a dry well may be required to contain any drainage from the swimming pool. Drainage onto public streets or other public drainage ways shall require permission of the Chief Building Inspector." Enclosed on pages 20 through a S is a copy of the swimming pool ordinance that was presented in NovemBer 1982. ACTION TO BE CONSIDERED ON THIS ITEM posed swimming pool ordinance. 19 To approve or deny the pro- DRAFT CITY OF EAGAN DAKOTA COUNTY, MINNESOTA ORDINANCE x AN ORDINANCE REGULATING SWIMMING POOL CONSTRUCTION The City Council of the City of Eagan, Minnesota ordains as follows: SECTION 1. "SWIN94ING POOL" DEFINED. A. PRIVATE SWI\PIING POOLS are regulated by this Ordinance and are defined as follows: Any enclosure, designed or intended or used for the con- tainment of water, whether constructed below ground level or above ground level, having a surface area exceeding 100 square feet and a depth ex- ceeding 18 inches which is designed, intended, or used for swimming, wading, or other recreational use by the owner or tenant of the property upon which the pool is constructed, or by their family or invited guests without payment of a fee. B. PUBLIC SWIMMING POOLS are those available to the public at large, or used collectively by numbers of persons for swimming or bathing and which are operated by any person, firm or corporation, whether he or it be owner, lessee, operator, licensee, or concessionaire. Pcols in the following locations are considered public: 1. School property. 2. Hotels and motels. 3. Hospitals and institutions. 4. Municipal parks or buildings. 5. Apartment buildings and multiple dwellings. 6. Country Clubs. All structures, appurtenances, equipment, appliances, and other facilities ZO I. Complete plans and specifications for the construction of the pool; 2. A site plan showing the location of all structures on the lot, including the house, garage; fences, trees, overhead or under- ground wiring, utility casements, and other significant im- provements or natural features; 3. The proposed location of pumps, filters, electrical power source (if applicable), flushing and drainage outlets, and other operations features; 4. Source of water supply; -2- • appurtenant to and intended for the operation and maintenance of a swimming pool shall be considered a part of a public swimming pool. SECTION 2. PURPOSE OF ORDINANCE. The purpose of this Ordinance is to provide minimum standards to safeguard life, health, property, and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all swimming pools within the City of Eagan, and certain equipment specifically regulated herein. SECTION 3. ENFORCEMENT OF ORDINANCE. The City Code Enforcement Officer shall be charged with the enforcement of this Ordinance. SECTION 4. BUILDING PERMIT REQUIRED. A. No swimming pool shall be constructed or established, and no such pool construction shall be commenced in the City of Eagan, without first obtaining a permit from the But}dirg�TspectorGSL:..� g��-F1{,`�`� �p p Y B. The application for the permit shall include, without,limitation, the followinginformation: I. Complete plans and specifications for the construction of the pool; 2. A site plan showing the location of all structures on the lot, including the house, garage; fences, trees, overhead or under- ground wiring, utility casements, and other significant im- provements or natural features; 3. The proposed location of pumps, filters, electrical power source (if applicable), flushing and drainage outlets, and other operations features; 4. Source of water supply; -2- • S. Location and specifications of protective fencing; 6. Other data as may be reasonably required by the Chief Building Official. C. The Chief Building Official shall have authority to inspect any pool at any reasonable time during the construction and thereafter to determine whether or not the provisions of this Ordinance are being complied with. The Chief Building Official shall have the authority to enter upon any premises at reasonable times to inspect work per- formed under permits issued by him. SECTION S. REQUIREMENTS. 5.1. All Districts. A. ,Pools shall comply with Article 680 of the current national electric code as adopted by the City. B. No pool shall be located within any public or private utility ease- ment, walkway, ingress or egress easement, drainage way, marsh, or other location in which it will represent a threat to the natural environment. C. In the case of underground pools, precautions shall be taken during construction to: •` 1. Avoid damage, hazards or inconvenience to adjacent or nearby property. 2. Assure that proper care shall be taken in stockpiling excavated material to avoid erosion, dust or other infringements upon adjacent property. D. All access for construction shall be over the owner's land and due care shall be taken to avoid damage to public streets and adjacent private or public property. The owner shall be liable for damages caused to any public or private property. E. To the extent feasible, back-flush water or water from pool drainage -3- 22 skill be directed onto the owner's property or into approved public K pr ye ar drainage ways and shall not drain onto adjacent private land. Drainage d onto public streets or other public drainage ways shall require permission v Q „f of the appropriate local City officials. YY F. Pool lighting shall be directed toward the pool and not toward adjacent property. G. The pool area shall be enclosed with fencing to effectively prevent the entrance of children and be without hand or foot -holds that would enable a child to climb over it. The fence shall be at least four (4) in height, but not exceeding six(6) feet, to prevent uncontrolled access from the street or adjacent property. Such fence shall have • self-closing and self -latching gates with provisions for locking and shall be completely installed prior to the filling of the pool. Adequate landscaping shall be placed between the pool area and adjacent single-family district lot lines. H. Retaining walls shall be designed to resist the lateral pressure of the retained material in accordance with accepted engineering practice. Walls retaining drained earth may be designed for pressure equivalent to that exerted by a fluid weighing not less than thirty pounds per • cubic foot and having a depth equal to that of the retained earth. I. Filling of pools from fire hydrants or other public facilities shall not be allowed.Dy(.loc'�tl, cttyofl'i-ials. J. Pool water shall be maintained in a suitable manner to avoid health hazards of any type. Such water shall be subject to periodic in- spection by the local health officer and/or the Minnesota State Board of Health. K. All electrical wiring, installation of heating units, grading, instal- lation of pipes and all other installations and construction shall -4- E 0' 5.2. meet state requirements and shall be:subject to inspection. L. Nuisances such as undue noise, lighting of adjacent property, health and safety hazards, damage to nearby vegetation and the like shall not be permitted. M. Any proposed deviation from these standards and requirements shall require a variance in accordance with normal zoning procedures. A. Pools shall not be located within five (5) feet of any rear lot line or within five (5) feet of any side lot line nor within seven (7) feet of any principal structure or frost footing. Pools shall not be located within any required front yard. B. The filter unit, pump, heating unit and any other noisemaking mechanical equipment shall be located at least fifteen (15) feet from any adjacent or nearby residential structure and not closer than five (5) feet to any lot line. 5.3. Swimming pools which are intended for and used by the occupants of a multi -family dwelling and the guests of the occupants of such dwelling shall adhere to the following regulations! A. No part of the water surface of the swimming pool shall be closer than ten (10) feet to any lot line. B. No pumps, filter or other apparatus used in connection with or to service a swimming pool shall be located closer than ten (10) feet to any lot line. C. All deck areas, adjacent patios or other similar areas used in con- junction with the swimming pool shall be located at least ten (10) feet from any lot line in an adjacent single-family district. D. Fencing and landscape treatment shall be placed between swimming pool structure and adjacent single family lot lines. -5- MAI SECTION 6. COMPLIANCE WITH MOS'P STRINGENT REQUIREMENT. In the event of any conflict between the provisions of this ordinance and any state law or requirement, rule or regulation of the State Department of Health, the provision imposing the higher standard or more stringent requirement shall be controlling. SECTION 7. PENALTY. Any person convicted of violating any provision of this ordinance is guilty of a misdemeanor and shall be punished by a fine not to ex- ceed $500 or imprisonment for not more than 90 days, or both, plus the cost of prosecution in either case. SECTION 8. EFFECTIVE -DATE. This Ordinance shall be in full force and effect from • and after its passage and publication according to law. Passed by the City Council this _ day of , 1982 0 Agenda Information April 19, 1983 City Page Eight Memo Council Meeting PILOT KNOB HEIGHTS 4TH RESOLUTION D. Pilot Knob Heights 4th Addition Resolution -- Action was taken by the City Council at the March 15, 1983 City Council meeting to recognize Outlot B, Pilot Knob Heights 4th Addition, as City parkland. The City Attorney has prepared a resolution and a copy is enclosed on pages ;1 through 3 This resolution provides a fact finding of the City Council Tiscussion. City Attorney Hauge is recomending that this resolution be adopted and recorded as a part of the action of the March 15 meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the reso- lution clarifying the motion and action by the City Council at the March 15 meeting as it relates to Outlot B, Pilot Knob Heights . 4th Addition. r 26 1 11 3-28-83 RESOLUTION NO. _ CITY OF EAGAN OUTLOT B, PILOT KNOB HEIGHTS 4TH ADDITION WHEREAS, the City of Eagan entered into a Planned Development Agreement dated December 12, 1974 with Pilot Knob Properties for the development of the Pilot Knob Heights Planned Unit Development, generally located in the southwest quarter of Section 15, lying east of Pilot Knob Road and north of Wescott Road in the City of Eagan; and • WHEREAS, pursuant to said agreement, the developers and owners of the PUD agreed to dedicate certain land for park and open space purposes, including Outlot B, Pilot Knob Heights 4th Addition; and WHEREAS, on Decmeber 26, 1975, Pilot Knob Properties conveyed by Warranty Deed to the City, Outlots A, C, D and E, Pilot Knob Heights 4th Addition, and subsequently, other parcels within Pilot Knob Heights Planned Unit Development for park purposes; and WHEREAS, the developers and owners of the Pilot Knob Heights Planned Unit Development have annually submitted applications for renewal of the Planned Unit Development, according to the Eagan Zoning Code; and WHEREAS, the developers and owners received approval of the Pilot Knob Heights 4th Addition plat on or about July 16, 1974; and WHEREAS, in November of 1982, Reliance Builders and Dan Rognrud submitted an application for preliminary plat approval of Fish Lake Addition, consisting of Outlot B, Pilot Knob Heights 4th Addition, containing 1.2 acres with a proposal for 9 townhouse units; and 1 27 0 WHEREAS, the Eagan Advisory Parks and Recreation Committee on November 4, 1982 reviewed the application for preliminary plat approval and recommended to the City Council that the Council pursue the acquisition and use of Outlot B for park purposes; and WHEREAS, the Eagan Advisory Planning Commission did, on November 23, 1982, review the application for preliminary plat approval and continue the application until the next regular meeting for further information regarding the status of the Outlot as parkland; and WHEREAS, Eagan Advisory Planning Commission again, on January 11, 1983 . reviewed the application, at which time the Commission recommended denial of the application for reasons, including those discussed in detail by Planning Commission members, and the following: 1. That the status of the site, for park purposes, was uncertain. 2. That the Park Committee had recommended that the land be acquired for park purposes. 3. That there were certain legal questions that had been raised as to whether the Advisory Planning Commission could act on a plat because of a . question of ownership that had arisen under the Planned Development, including the Planned Development Agreement; and WHEREAS, the City Council, on February 15, 1983 was presented with the application for Fish Lake Addition for preliminary plat approval, at which time representatives of the developer and the neighboring property owners, presented written information and made oral presentations, and at which time the Council requested further information from the staff by the March 1, 1983 meeting, and determined that a decision would be reached by the Council at its March 15, 1983 meeting; and WE WHEREAS, a regular meeting of the Eagan City Council was held on March 15, 1983 at which all members were present, as were interested neighboring property owners and Norman Steimer, the alleged owner of Outlot B, Pilot Knob Heights 4th Addition; and WHEREAS, a significant amount of material had been submitted to the City Council during prior weeks, including the two prior Council meetings at which time discussion was held regarding the application and the use of Outlot B including opinions from attorneys for the applicant and also objecting neighboring property owners, including staff reports, opinions from the City Attorney's office and copies of miscellaneous documents. regarding the Pilot Knob Heights Planned Development and Pilot Knob Heights 4th Addition; NOW THEREFORE, upon motion by Egan, seconded Thomas, it was RESOLVED as follows: 1. The application for preliminary plat approval of Fish Lake Addition be and it hereby is denied for reasons, including those that were specified in the reports and information submitted to the City Council. • 2. That the City proceed to take all necessary steps to implement the utilization and acquisition of Outlot B, Pilot Knob Heights 4th Addition for park and open space purposes. 3. That the basis for the Council's decision includes the following: a. The very voluminous historical background regarding the Pilot Knob Heights Planned Unit Development since its inception in 1970. b. The objection from neighboring property owners indicating that the land has been ussed by neighboring owners for open space purposes during the past 10 years. 3 2,c c. The fact that the City rezoned the property in 1981 to PF (Public Facilities), that published notice was given of the rezoning and that no objections were received from any alleged private property owners for Outlot B. d. The fact that the City has designated Eagan Park Consultant, Irrkela & Associates, to examine the parcel for future park development. e. That certain assessments ordinarily levied against private property have not been levied against the property, indicating that it is intended for park purposes. f. That Dan Rognrud, one of the applicants, was involved in the Pilot Knob Heights Planned Unit Development as early as 1975 and should have known that Outlot B was intended for park use. g. In spite of the fact that the developer of the planned development has annually requested renewal of the planned development, that no discussion or request for the use of Outlot B in the 4th Addition was ever brought before the Planning Commission or City Council by the developer during recent years. h. That the planned unit development for Pilot Knob Heights • indicated that Outlot B was intended for dedication by the developer and that at no time did the developer object to the provision for dedication according to the agreement. Further, the agreement clearly indicates that the written wording of the agreement shall control over any diagrams or exhibits attached to the agreement. i. That the City staff has considered Outlot B as park land in recent years, after having reviewed the Planned Development Agreement covering Pilot Knob Heights PUD; I 4 3a J. That a Petition was submitted by a large number of residents in the surrounding area opposing the development of Outlot B for townhouse purposes, 4 and indicated that they purchased their homes based upon the agreement that there would be no building on the land to obstruct their view of the lake; and k. Further, that the residents of the area have used Outlot B as public park without objection from any alleged owner; 1. That the developer of the Timbershores townhouse project, to the north, New Horizon Homes representatives, allegedly made representations to purchasers of the town homes that Outlot B would be a public park and that no • construction would be placed on the property; M. That the City Park Maintenance Department has maintained the property in recent years for use as park and open space purposes and that no objection from any alleged private property owners has been made to the use of the property. Those in favor: Blomquist, Smith, Wachter, Egan and Thomas. Those against: None. 0 Dated: March 15, 1983. 14 Approved by City Council: April IP, 1983. 5/31 Agenda Information Memo April 19, 1983 City Council Meeting Page Nine COMPREHENSIVE GUIDE PLAN REVIEW E. Comprehensive Guide Plan Review -- A letter, resolution and support information appeared on the April 5, 1983 City Council agenda. There were a number of questions proposed by the City Council regarding the resolution. Those questions pertain mainly to the fourth whereas designating County Road 32 as an intermediate arterial. The City's consulting planner, John Voss, would like an opportunity to discuss the resolution with the City Council and is planning to be present at the City Council meeting on Tuesday. There has not been a change made to the resolution but it can simply be amended at the City Council meeting following discussion by John Voss. Again, for City Council reference, a copy of the letter 40 review. resolution are enclosed on pages 3 through 3 B for your review. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve a final resolution and certify adoption of the Comprehensive Guide Plan. -32- ,3wN PLANAriNc AAID DESIGN, LNC. 1800 East Cliff Road • Suite 140 • Burnsville, Mn. 55337 • (612) 890-2320 MEMO TO: Mayor and City Council Members City of Eagan FROM: John S. Voss, Planning Consultant DATE: March 30, 1983 SUBJECT: Final Adoption of Comprehensive Plan John S. Voss, President On January 21, 1982, the Metropolitan Council adopted their staff's "review report" of the Eagan Comprehensive Flan. Contained within that review, there are certain recommendations to the City of Eagan in order to rank the Comprehensive Plan in full compliance with the Metropolitan Systems Plans. During the past several months, the Eagan Staff has been working toward compliance with these recommendations. These activities have involved the following; 1. The City's Comprehensive Sewer Policy Plan was updated and approved by the Eagan City Council on March 2, 1982. 2. The City Council appointed two individuals to serve and participate on the Minneapolis/St.Paul International Airport Zoning Board. 3. The City has been in the process of updating local regulatory ordinances • and adopting new ordinances, i.e., subdivision regulations, zoning ordinance and a shoreland ordinance. These will be submitted to the Metropolitan Coun- cil for their review. The only additional action needed to bring the Eagan Comprehensive Plan in compli- ance with the Metropolitan Council's recommendations is to designate CR X32 (Cliff Road) as an "intermediate arterial". In the Comprehensive Plan, Cliff Road was designated as a "minor arterial" and this is inconsistent with the recently adopted (January 1983) "Transportation Development Guide/Policy Plan" for the year 2000. At least for the next several years, this designation will not have an impact upon the construction or level of service provided by Cliff Road in the City of Eagan. The redesignation of Cliff Road to an intermediate arterial is proposed to be accompli- shed by the adoption of the attached resolution which also would be the final ap- proval of the "Comprehensive Guide Plan" for the City of Eagan by the City Council. If you have any questions related to this matter, please advise. JSv 33 PLANNING LANDSCAPE ARCHITECTURE SITE DESIGN RESOLUTION NO RESOLUTION APPROVING COMPREHENSIVE GUIDE PLAN CITY OF EAGAN WHEREAS, the City of Eagan submitted its Comprehensive Plan to the Metro- politan Council for review pursuant to Minnesota Statutes,Section 473.175, and; WHEREAS, the Metropolitan Council reviewed the Eagan Comprehensive Plan and determined the Plan is in conformity with the Metropolitan Systems Plans, compati-• • ble with local Comprehensive Plans and School Capital Improvement Plans, and other adopted Chapters of the Metropolitan Development: Guide, and; WHEREAS, the Metropolitan Council adopted the Eagan Comprehensive Plan Review Report, Referral Report #81-255, and the recommendations found on pages 14 and 15 of said Report as its review of the Eagan Comprehensive Plan pursuant to Minnesota Statutes, Section 473.175 on January 21, 1982, and; WHEREAS, the City of Eagan is complying with the recommendations with said Referral Report #81-255 by designating CR X32 (Cliff Road) as an intermediate arter- ial, by adopting an updated Comprehensive Sewer Policy Plan on March 2, 1982, by Participating in the Minneapolis/St. Paul International Airport Zoning Board and by adopting and updating local regulatory ordinances. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Eagan does hereby adopt the "Comprehensive Guide Plan" for the City of Eagan. THIS RESOLUTION passed this day of April, 1983 by the City Council of the City of Eagan, Minnesota. ATTEST: E.J. VanOverbeke, City Clerk BY: Beatta Blomquist, Mayor 3q- • MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: APRIL 4, 1983 SUBJECT: BACKGROUND INFORMATION ON THE EAGAN COMPREHENSIVE GUIDE PLAN Staff thought it would be appropriate to give the City Council some background on the Comprehensive planning process since the Compre- hensive Plan may predate some City Council members. In 1976, the State Legislature passed the Land Planning Act.which required all communities in the State of Minnesota to prepare a Comprehensive Guide Plan for their respective municipality. In 1977, the Metro- politan Council, or the region affecting the Metropolitan area, • prepared system statements which outlined general requirements which each municipality had to address in the Comprehensive plan- ning process. This system statement was submitted to the City of Eagan in the fall of 1977. In 1978, the Eagan City Council author- ized John Voss to start the preparation of Eagan's Comprehensive Guide Plan. In 1978, John Voss and I started compiling the sta- tistical information necessary to start the Comprehensive plan- ning process. In'1979 and 1980, there were some 20 joint meetings between the Advisory Planning Commission and City Council estab- lishing goals and policies to formulate Eagan's Comprehensive Guide Plan. In the spring of 1980, the City of Eagan held three informational meetings to receive input from the community prior to the Advisory Planning Commission holding the formal public hearing on the Comprehensive Guide Plan in April or May of 1980. In July of 1980, the City Council accepted the Comprehensive Guide Plan and forwarded the Guide Plan to the Metropolitan Council for their review and comments. Prior to the City of Eagan submitting the Comprehensive Guide Plan to the Metropolitan Council, the issue arose in regard to the amendment process on how communities could amend or change the Comprehensive Guide Plan once it had been submitted to the Metro- politan Council for their review. This negotiation between commun- ities and the Metropolitan Council took about six to eight months in order to resolve this issue on how the Comprehensive Plan would be amended. Eagan then submitted the Comprehensive Guide Plan in 1981 for the official review by the Metropolitan Council. Once the Metropolitan Council received the Comprehensive Guide Plan, it was approximately six months for the City of Eagan to receive the comments and suggested changes from the Metropolitan Council. Ea- gan received these comments in February of 1982 and the City of Eagan had nine months to react to these comments and officially adopt the Comprehensive Guide Plan. This official adoption should have occurred in October or November of 1982. The reason the City of Eagan did not officially adopt the Comprehensive Guide Plan in 1982 was that there were several items staff was working on in re- gard to the comments from the Metropolitan Council. These comments 3f Thomas L. Hedges, City Administrator Background Information on the Eagan Comprehensive Guide Plan y April 4, 1983 Page two particularly dealt with the enforcement section of the Comprehensive Guide Plan or ordinances which would follow the guidelines and pol- icies of the Comprehensive Plan. Instead of adopting the Comprehen- sive Plan and following up with ordinances, the City decided to com- plete the ordinances and respond to the comments that the Metropoli- tan Council made prior to adoption of the Comprehensive Guide Plan. At the present time, staff and the City Council have revised ordi- nances which conform to the Comprehensive Guide Plan, and there- fore, are ready to officially adopt the Comprehensive Guide Plan. and submit the resolution to the Metropolitan Council with the up- dated ordinances to complete the Comprehensive planning process. Hopefully, this will give some background information as to the length of time and the process the City of Eagan has gone through in preparing the Comprehensive Guide Plan. Hopefully, the resolu- tion will be a formality ending the process for preparing the Com- prehensive Plan in the City of Eagan. If anyone has any questions or would like further explanation, Please feel free to contact me so this information can be made available at the April 5, 1983 City Council meeting. Sincerely, Dale C. Runkle City Planner DCR/jach Note: Enclosed with this memorandum are the changes which we have made to the Comprehensive Guide Plan which should bring it into conformance with the requirements of the Metropolitan Coun- cil. a� • 40 ®F 3795 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 April 4, 1983 MR GEORGE W LUSHER CHIEF ADMINISTRATOR METROPOLITAN WASTE WATER CONTROL COMMISSION 350 METRO SQ BLDG 7TH & ROBERT STS ST PAUL MN 55101 Re: Comprehensive Plan for the City of Eagan Comprehensive Sanitary Sewer Plan BEA BLOMQUIST Maya THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER . THOMAS HEDGES Cily ACminsiralor EUGENE VAN OVERBEKE GN C en In accordance with the letter from you to Mr. Charles Weaver dated October 26, 1981, the City of Eagan hereby addresses the five items that you indicate need additional information to insure that the sewer element of the Comprehensive Plan for the City of Eagan is consistent with the requirements for the Comprehensive Sanitary Sew- er Plan. A copy of your previous letter is attached for your infor- mation and the following responses are addressed in the same order. 1) Pages 38-45 of the 1982 Comprehensive Sewer Policy Plan as adopted by the City Council on March 2, 1982 addresses the on site waste water disposal facilities and describes the ordinances and/or policies of the City of Eagan relative to on site system management. A copy of the complete Comprehen- sive Sewer Policy Plan as approved by the City Council is also enclosed for your information and reference. 2) The City of Eagan presently allows discharge of portable pumped septage only into the sanitary sewer system locat- ed at the Seneca Waste Water Treatment Plant in Eagan. 3) The City's minimum design standards for the control of in- flow/infiltration into this sanitary sewer system as stated in the specifications for each sanitary sewer project in- stalled under City -approved plans and specifications is as follows: "A maximum allowable rate of leakage shall not exceed 100 gallons per mile per inch diameter of pipe per day." This standard has been followed since the inception of the Metropolitan Sewer Board which is the predecessor of the current Metropolitan Waste Water Control Commission. 3 GA THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Mr. George W. Lusher Comprehensive Plan for the City of Eagan April 4, 1983 �•:;: Page two 4) Appendix C of the Comprehensive Sewer Policy Plan provides a table on design capacity vs. the ultimate needs for each sec- tion of trunk sanitary sewer in each drainage area of the local trunk sewer system. At the present time, the City of Eagan provides sanitary sewer service to the Minnesota Zoological Gardens located in the City of Apple Valley and a small trail- er home park located within Inver Grove Heights. Copies of the.respective cooperative or joint powers agreements are enclosed for your information. For your additional information, I am forwarding a copy of the City's Comprehensive Trunk Sanitary Sewer Distribution System which identi- fies those future trunks to be installed with a very preliminary es- timated timetable as to their anticipated construction. If any additional information is necessary to comply with the re- quirements of the Metropolitan Council or the Metropolitan Waste Water Control Commission in the final approval of the Comprehensive Guide Plan for the City of Eagan as it pertains to the sanitary sew- er system, please feel free to contact me. Sincere Thomas A. Colbert, P.E. Director of Public Works TAC/jach enc. • cc - Charles Weaver, Chairman, Metropolitan Council Dale C. Runkle, City Planner Agenda Information Memo April 19, 1983 City Council Meeting Page Ten STOP SIGN/COVINGTON LANE & PENKWE CIRCLE A. Consider Petition for Stop Sign, Covington Lane & Penkwe Circle Enclosed on pages 3 $ through �40 is a copy of a petition that staff received for�installatio' n of stop signs on Covington Lane at its intersection with Penkwe Circle/Way. Enclosed on page is a reference location map showing those petitioners in re erence to the affected intersection. Presently, stop signs exist on Penwke Circle and Penkwe Way controlling the traffic at their intersection with Covington Lane which is given the right- of-way for through traffic. This is in conformance with Covington • Lane being designated a neighborhood collector. As such, it was upgraded through additional construction dollars to handle the greater volumes of traffic. It also has an existing 5' concrete sidewalk located along the north side of Covington Lane to provide for pedestrian movement. W Because of this present neighborhood collector status and to protect the integrity of the funding involved to design this roadway to its collector status in addition to taking in its proximity to Johnny Cake Ridge Road which has stop signs installed on Covington Lane, staff is recommending that installation of these stop signs be denied. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the in- stallation of stop signs on Covington Lane at its intersection with Penkwe Circle/Way. 3-7 March 29, 19tH PETITION STOP SIGN I/we, the undersigned hereby petition the City Council of the City of Eagan to install stop signs on Covington Lane at the intersection with Penkvae Circle Z en we Fay I/we, request this installation for the following reasons: N ro ' 1. See attached petition and diagram. G £ W 2. T Covington Lane 3, * existing stop signs # requested placement of existing signs 4. I * school bus stop CD 0 n I/we request that the City Council take this petition request under consideration at its earliest opportunity and that we be informed as to when it is scheduled so that we may appear in person if we so choose. NAME (Please print and initial) ADDRESS a 4./i./. J e��.! 5.�ii ,l_.. ,. s 8. y 9. lo. M 70 C 0�1/1 11 12. ,0 M kw(cJcc,,i Lb, 62 Kjwwc 83 ,BI 10 ,82 LT 131 8 L9 14- GL-,�—tjt,e� -PL -,fL eLli L-A N t - Mar.., L 1s) g2. YL?7(4-1, LL—e- Lj:r,L?2. 39 • r Presently stop signs are installed which stop traffic at Covington Lane coming from Penkwe Circle and Penkwe 'Way. (see dia.) This traffic being stopped is minimal and is slow as it turns on':to,Covir.gton Lane from both directions. Covington Lane is 'a heavily traveled artery into the surrounding developments, and it appears that the speed limit is seldom observed. There are many children living on or near Covington Lane and they often cross it to visit their friends. Presently there exists no safe intersection for the children to cross Covington Lane. Said intersection is also a major school bus stop. It is therefore requested that the existing stop signs be moved from Penkwe Circle and Penkwe Way to Covington Lane for the purpose of slowing traffic on Covington Lane and to provide school children with a safe crossing to their bus stop. Thankyou for.your time in the consideration of this petition. •i S[.I 4 •' ••��::. . q�r, ..� wo. r.nua. �: uur . {.• lE ' -.. i w[e °°N • .:.:."'[j ••••'' 1{I+a�• oJ[, n� :oPr"ii .: n 1•i vl I I °o [. b1. a r t W • .�_ "" • - 0 2 V V. • fid$.• F . • •1 I •C • ,r„•.' ",� R_ '� "s�= � .`_ a ., R : r ; �_- �; - t �' R e. 'i'i er z a• i p A _ ru, a :' •�• ~ � '• ;�7 • � � U • t nnre la ery jt •[m mae la lw .or,e ona me mu a 1. ,I i �••(�;195 '•4r o � '. :'.• 4 -� } i F:;f\w 1 11 til eNY•. IJ � r `T'r4 � rd �r•[Ae �?\[ •n •1 !I %• , r i ,, - (V� g ♦-J - Jar \ !. i n[• V , 9; '..r i \ r V• i :�'P [•` - • f r� ��•.r4snp • [n d •'R, WAY ;E..' 'i" •o It `° ,\y R"..X.9 ` `4 err . �� : ^. V QZ I �r�n9 V,jy�i[P Ip o[u; lw. 4+LrG \•� y. -1 4'/�.LJ iOrrC� r'�•�. d ' • . art.. i;4ii , ar,r• 'ry • r +' _. ` `kir '. u° •'dna^,� n�^•.,Q` •\r `'�-. `� Jrle'•.� [/•• "!�•. ". ` } •N\ r� .13 _ + '..4 Z M,nzn .� •'w,• 'e\ �? ". •�- Tj '• ) S syr ' Q ' n: nfin ..� ..-4 ,•• !. '``ua 1. w Fl ^ti .I. 4» P _Y•w 4j1. lI • 1, `•rr � g � 2 •�^ a `� v• rj•\.F 1�� Rb -\4f + _ : �,:°`� � 2 •r/ •' �y � / O '`(. .r ..irl� ` n An /�y�a `r r t r o . riT , F •r ti'r g•. 1 •r - • Q � O lAl MM •: '•,y,e•r4' r, fl E o•• q� \\O •� , ri � r� 41 t.:,� •(O ! AM, "/: °rJ r \.'rr\ 430!- Q![A �, ya, �• W f of + TT - ..ly ,r . rP - 'kIc 'I'M `�''., .r 1 /IS4//'1 r ,d/ /„-7 .°•°r \ .. i, ri 'a n' '�MJyN ^ •14'", .� 0 ' .\4: y / u i.-Ldi •� •r4it `oda '+ •,� .V/ �u � :' � � <e 4/q y `. IIV�n'r, f(M1`I� r r•. G\rn0 • 'tt ZO _ •. 4;, • - /, V � Y ,,u -\• - • }�,� Y ~a rrQ%" �• •• �'��P� L., a F- %�, '.e' -e�. / IV/� .�• 3 Z - : Ji,: � ��Z r `h • :: ,: r -r• �, y 'f -a�� r..,,.• - I > _ �+ * q .} �� _ 4 . �) y "s �(er •t•• -rr�.• a -r/ ' 90 /r•' .3^q a •~•. •J�rJ t. ?✓ ',li{I' O'. S ' .Ar ,:'` . i°s•'S J .- r _C,�}•;." N 1. <A / �� ljY: •��� ^ t�:QR N'• •�t��" '•�> . '• M �`• i +. Tiir! r6, ww r'r, r. 'R _ R I� �, r q � ME1. [ ./d t`Fj(r .jIIIjI I .,.. t •• 15. NY` •1n a1• Ln1..J• OV02! Nor, .39011 ` o. I.rr I.�e.•I. A . 3Htl0 ANNHor ' Yl"1', �\•r. L 1 E/ JJa. • r IIIA ' _ I ♦ ..• r tYYI Nretr nl.... .. .. •11 .v%yr 'Ili 1 Agenda Information Memo April 19, 1983 City Council Meeting Page Eleven STOP SIGN/CARNELIAN AT CINNABAR B. Stop Sign REquest, Carnelian Lane at -Cinnabar Drive -- Enclosed on page Ar3 is a copy of a petition received requesting the in- stallation of stop signs on Carnelian Lane at the intersection with Cinnabar Drive. Also enclosed on pages 4 -4S is a reference map indicating the location of the petitioners in relationship to the affected intersection. This location map also shows the location of other existing stop signs along Carnelian Lane. As can be seen by the map, Carnelian Lane presently has a four way stop sign located at its intersection with Pumice Lane approximately Z mile to the west of the intersection with Cinnabar Drive. Carnelian Lane is. designated as a neighborhood collector through • the Cedar Grove 5th and 7th Additions providing connection between Blackhawk Road and Rahn Road. As such, it is designed to carry greater volumes of traffic which need to be moved in a more effi- cient manner. Because of this collector designation combined with the existing stop sign located at the intersection of Pumice Lane, the staff is recommending that this request for stop signs be denied. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the peti- tion for installation of stop signs on Carnelian Lane at Cinnabar Drive. 4a :... S. sEc, 20 PETITION STOP SIIN I/we, the undersigned hereby petition the City Council of the City of Eagan to install stop signs on CAroUEG/,gN L at the intersection with 0-fivrv/4js fJ/L/�G I/we, request this installation for the following reasons: 1. peov/o� r--or2. 019- A-4 X }wAy ICS710r. 2. r4,66C,1G.4TE Mtfr-F(e,DAI SP61Wiu ro /s co.r circ.Oa 3. r -zP .Ltl cJ�M�ZG /C--"P6xry 1061?4ev6 Odd It) 2«lc.c��s �t vi�v 6 4. II.S7�(ZSEC.'fIo1J 1 S f3C-IND��3C�QUGH►hWI4_ A'rre)Ae-4 T(� rhL.L. 'Ej cvrCve I/we request that the City Council take this petition request under consideration at its earliest opportunity and that we be informed as to when it is scheduled so that we may appear in person if we so choose. 1. 2. 3. 4. s. 6. 7. 8. 9. 10. 11. 12. initial rca ADDRESS 40EA�>J uagar z.'Dr�u� %v L 127 BY. ►a 440 80 _ +bI a Q r-�2 pZ°Lt�Zr D K S 4oVy ctim"&Ao) De. L ►I SKID kcr'- L 0i 8k to 24 11 K S t 'XT x s qvk) L .Z&2 6A-ieZ : 1 'r i7le�uri� i sasv *711 ti. A) L 3.5 NQ S 43 J4- TACONITE - •y- 1.n<;' .� ,:�-•, \a{":. .....1 n"° 1 . B9� , ) 'i 5 I Jx •'ly J. v" LL IB '° ."biyt •"�. ^ _� � i r,l I .:, 1•n•i• . , •Oo �-. , / r Q Iw 60�/wb Y J I r I �� z �IrXr Rlr'. 'q • .nitln,�w•'e•ww2{r•�J •'YAC' 1_y rrr 0 C i39 BIC - 33 L ��` 9- 3 ='In 7.IM •'S ,�,�.; /` Bn rr . e� Zn, Is9. 0 /�..'m w090.E '"60•B•J - si 4, 6ia•afP„• 9rn o" 1)r G O O.O e • 4.. 19 °. -GorrozM •YL' 2P .1=. tl!O) 111, 03 6020 O6 ])0 1090 I 1 /4 U. 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IR:d ONTIC -AVE , l VN,*go• ABBRO �SART "LL AVE. -I - DEERWO � Q7' FL NT �z ' _ UM _ ACONIT ° JACANUE _ _ I ar`-� or w t z TR - _ UES NF LA. j -T..• t TD TR. IL 14N� _ ■ - SDR, dCARNEL / N CARNELIAN ■ moo0'PARK t 4� F~- ;W MEADOWLARK <q, JADE LA, z f a 12 CT ,� y� ■ Existing Speed Limit Si p ti ' I o_ EADOW i Qsq< z 2 RK RD I ® Existing Stop Sign Facin Op a ATHRYN 0: j / direction shown CIR. r-ili"j I Petitioned Stop Sign j G�. \ O i H CLEMSON oa Agenda Information Memo April 19, 1983 City Council Meeting Page Twelve PYLON SIGN/3RD NORTHWESTERN BANK OF MPLS. C. Third Northwestern Bank of Minneapolis for a Conditional Use Permit for a Pylon Business Sign -- A public hearing was held before the Advisory Planning Commission on March 22, 1983 to consider an application submitted by the 3rd Northwestern National Bank of Minneapolis for a conditional use permit to allow a pylon sign at their building site identified as 3360 Pilot Knob Road. The Advisory Planning Commission is recommending approval of the appli- cation. For additional information on this item, refer to a copy of the City Planner's report enclosed on pages L}7 through X1 For action that was taken by the Advisory p ani—Hing Commis- sion, refer to a copy of those minutes enclosed on page S a . • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to recommend approval of the 3rd Northwestern National Bank of Minneapolis conditional use permit for a pylon business sign. 50 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT FOR A PYLON SIGN APPLICANT: THE THIRD NORTHWESTERN NATIONAL BANK OF MPLS LOCATION: SWQ OF THE SW; OF SECTION 10 3360 PILOT KNOB ROAD EXISTING ZONING: LB PD (LIMITED BUSINESS UNDER A'PLANNED DE- VELOPMENT) DATE OF PUBLIC HEARING: 'MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted requesting a temporary pylon sign and regular pylon sign at the site of the 3rd Northwestern National Bank Building at 3360 Pilot Knob Road. COMMENTS: The preliminary plat for the Third Northwestern National Bank was approved by the Eagan City Council in January of 1983-. With this approval, the Council also allowed the house located on the nor- thern portion of the lot to be used as a temporary bank facility un- til the new bank has been constructed. It is staff's understanding that this facility will be completed by the fall of 1983. The applicant has submitted an application requesting that a tempor- ary pylon sign be located at the southwest corner of the temporary facility. The pylon sign will be 27' in height and less than 125 square feet of signage. Once the new facility is built, the sign will then be moved to its permanent location in the southwest cor- ner of the lot where the new bank facility will be constructed. This is also the northeast corner of Yankee Doodle Road and Pilot Knob Road. The proposed sign meets all requirements of the Eagan City Code, so no variances would be required. If the conditional use permit for the pylon sign is approved, it should be subject to.the following conditions: 1) No more than one sign be allowed for the Northwestern National Bank facility. 2) The sign be no more than 27' in height. 3) The sign be no more than 125 square feet per side. 4) The conditional use permit will allow the temporary sign and also the relocation of the temporary sign to its permanent location. DCR/jack 47 0 • -• i . oP..wAu�,-wAcr mut o� ��GIY�GMEFi P�1M'IINC� (� QI — �i �� rr+ rvr7 Imo+ lrcir`I�"i ( 1a°ch+t 1 i��LIL TEMPORARY SIGN LOCATION: EMP-OftZ v Y O to L 3 P K n N 0 3Ivi 2 4. 81LU to 4 gf mhF° a�6•P0N _ Ln Eleclrie Meter on canC. Top 915.0 Tra FFie Control Manhole Top 914.9 I Post-- �TraFF;c Signal Wire 1 C 1 V li IRON a " 1n v • _._. I I I I 1 f -717_110n 914.65 909.35 q AnchorI r 908.95 i r I 091555 \yi h I �I ER Eal J � 2'n A c Q1 / o VIM + -0 tiq O Tb 10 C N ` � C '908.15 O 2 Z C b O o J [ l V O W �•- J 10 V Q. x908.25 _.Power Pole 909.55 y,r 906.40 I "'i % - SET IRON I ,--N.89'37'37'E. 1n v • _._. 5ET IRON f -717_110n 914.65 909.35 q AnchorI r 908.95 i � I 091555 Iro h 0 0 o N C915.95 I` � 4V¢ \ o \ I '• � 909.6.5 %/�• 4 O 1 SET IRON Ra;_t a {910.45 I Highway Easement as 3 rrs V ,per Doc. No.478168P / �I .gym :a M� ,IIII I.ra t r9ro.ls ON', \f 006.40 / -�-5£t , 909. Z5 r 908.25 Street Sig 915.05 1n v • _._. u 914.65 q AnchorI � I 091555 Iro h C915.95 � ?S %S - - - -- \ \ 241.0 914.25 '•� \ •5.89°18' Power Pole with Light \ \ Electric to underground �-j \ 911.05 \ 1909.45 r912.so - %73.90 Anchor :or\ Anchors 4 -Power \ 910.30 912.45 "�r-- - 972.50 \ 909. L5 Z- \'• Pot er 9n.os rt ' `Buried Electric � x914.25 Cable Sign 911.40 ---- .,`. 913.10 240.00 ----- 'Power Pole ----'PowerPole wiih Transformer YANKEE Efectric to underground SUBJECT TO APPROVAL MINUTES, OF A REGULAR MEETING OF THE ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA MARCH 22, 1983 A regular meeting of the Eagan Advisory Planning Commission was held on'; Tuesday, March 22, 1983, at the Eagan City Hall commencing at 7:00 P.M. Those present were Chairman Hall, Members McCrea, Krob, Wold, Turnham and alternate Mulrooney. Absent were Bohne and Wilkins. Also present were City Planner Runkle, Assistant City Engineer Hefti, and City Attorney Hauge. AGENDA Wold moved, Mulrooney seconded the motion to approve the Agenda as dis- tributed. All voted in favor. MINUTES • Upon motion by McCrea, seconded Hall, it was resolved that the minutes of the February 22, 1983 regular meeting be approved as distributed. All voted in favor. THIRD NORTHWESTERN NATIONAL BANK - PYLON SIGN A public hearing regarding the application of Third Northwestern National Bank of Minneapolis for conditional use permit for pylon sign at 3360 Pilot Knob Road was considered by the Planning Commission. The preliminary plat for Third Northwestern National Bank was approved by the City Council in January of 1983 and the temporary pylon sign will be located in the southwest corner of the temporary facility. When the new facility is completed, the sign will then be moved to its permanent location at the southwest corner of the lot. • Larry Kranning, Manager of the bank was present and indicated that there will be only one sign. There were questions about the possible location of other potential pylon signs in the area which is unknown. Krob moved, Mulrooney seconded the motion to approve the application based upon the following condi- tions: 1. No more than one sign be allowed for the Northwestern National Bank facility. 2. The sign be no more than 27 feet in height. 3. The sign be no more than 125 square feet per side. 4. The conditional use permit will allow the temporary sign and also the relocation of the temporary sign to its permanent location. 5. Compliance with all applicable sign ordinance provisions. All voted in favor. 5 Agenda Information Memo April 19, 1983 City Council Meeting Page Thirteen CONDITIONAL USE PERMIT GROOMING FACILITY D. Jeanne Allan for a Conditional Use Permit for a Dog Grooming Facility located in the Silver Bell Shopping Center -- A public hearing was held before the Advisory Planning Commission at their March 22, 1983 meeting to consider an application that was submitted by Jeanne Allan requesting a conditional use permit to allow a dog grooming facility in the Silver Bell Shopping Center. The Advisory Planning Commission is recommending approval of the appli- cation to the City Council. For additional information on the item, refer to the City Planner's report, a copy of which is en- closed on pages $ -} through $ (. For action that was taken by the Advisory Planning Commission, refer to a copy of their minutes enclosed on page • _5. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to recommend approval of the conditional use permit to allow a dog grooming facility. • 53 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A DOG GROOMING FACILITY APPLICANT: JEANNE ALLAN LOCATION: LOT 1, BLOCK 1, SILVER BELL SHOPPING CENTER 1975 SILVER BELL CENTER EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS DISTRICT) DATE OF PUBLIC HEARING: MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted requesting a conditional use permit.to allow a dog grooming facility in the Silver Bell Shopping Center. COMMENTS: In reviewing Section 11.20, Subsection 10 of the Eagan City Code, Neighborhood Business Uses, the dog grooming facility does not appear as a permitted use. In the conditional use section, it refer- ences animal clinics when contained within a building is a condition- al use in a Neighborhood Business District. Therefore, there is not a specific category for dog grooming. However, staff felt the dog grooming is a similar type of use as an animal clinic, therefore, process the application as a conditional use permit. In reviewing this proposed use, staff does not have any major concerns at this particular time. In reviewing the shopping center plan, all • of the bays and shops within the Silver Bell Center have direct out- side access, therefore, there should not be a problem in access for animals to this particular bay. If this facility were in a shopping center with an interior mall, there could be some reservations re- garding this particular use. If the conditional use is approved, it should be subject to the follow- ing conditions: 1) The facility is strictly for grooming and that no kenneling of animals be allowed. DCR/jach 54 19 7 3!5 1973 1971 1971 STORES/OFFICES IN THE SILVER BELL SHOPPING CENTER 1989 19871 1g8� 1 98S� 1g8S 198�� ` 1183 1g81, IgBI 4492> 79�� Ig)S3. 1 Sv6iecJ' rc�i 1969 1 1969!; ALL ADDRESSED OFF OF SILVER BELL ROAD _ Ss 1969 - PDQ 196915 - Silver Bell Bakery/ Charkist Deli 1971 - 197111 - The Cleaners 1973 - Tito's Taco 1973'-5 - Kelly Services 1975 - 1975 - Superclips 1977 - 1977'1 - Dental Clinic 1979 - New Flair 197915 - H.R.W. Agency 1981 - Classy Clothes Resale 1981!1 - Eagan Office Products 1983 - Luoma Printing 198315 - (Part of Ace Hardware) 1985 - Ace Hardware 1985!5 - Consolidated Typewriter 1987 - Cloud 9 Waterbeds 1987!1 - NAPA Auto Supply 1989 - Lee's Bar -B -Q L • M- LI m � `'h ��r Ii FP.:�.- Jill,jINDUS IAL A ;,'— j' ME DADA O L W. 1C L a" • y . i• - __ - M MM,'tiiiii iiuu' 'r: r � S c K .r, APC Minutes March 22, 1983 JEANNE ALLAN -.DOG GROOMING FACILITY - CONDITIONAL USE PERMIT The hearing regarding the application of Jeanne Allan for conditional use • permit to allow a dog grooming facility on Lot 1, Block 1, Silver Bell Shop- ping Center, 1975 Silver Bell Road, was convened by Chairman Hall. Jeanne Allan was present and there were no objections. There were concerns about notice to adjoining shop owners and there were no other appearances. Ms. Allan indicated that there would be no kenneling and only dog grooming and that the approximate hours are 8:00 a.m. to 6:60 p.m. Only the shopping center owner was notified of the hearing. She stated there would be four to six dogs per groomer, per day. Mulrooney moved, McCrea seconded the motion to recommend approval of the application, subject to the following: 1. The facility being used strictly for animal grooming and that no boarding of animals be authorized. 2. That the activity of the facility be limited to normal business hours, with a maximum closing time similar to other retail shops in the • center, but not later than 9:00 p.m. All voted yes. 57 • Agenda Information Memo April 19, 1983 City Council Meeting Page Fourteen MCDONALDS CORPORATION/DRIVE UP FACILITY E. McDonalds Corporation for a Conditional Use Permit to Allow a Drive Up Facility -- A public hearing was held by the Advisory Planning Commission on March 22 for an application that was submit- ted by the McDonald's Corporation requesting a conditional use permit to allow a drive through facility to be added to the existing McDonald's restaurant located at 1995 Silver Bell Road. The Ad- visory Planning Commission is recommending approval of the condi- tional use permit subject to conditions outlined by the City Planner. For additional information on this item, refer to the City Planner's M a copy of which is enclosed on pages $'y through �. For action that was taken by the Advisory P—Iann'ing Commis- sion, refer to a copy of those minutes found on page ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to approve the con- ditional use permit for a drive up facility at the McDonald's res- taurant. 3i? CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT/DRIVE-THRU RESTAURANT FACILITY APPLICANT: MCDONALDS CORPORATION LOCATION: 1995 SILVER BELL ROAD EXISTING ZONING: GB (GENERAL BUSINESS DISTRICT) DATE OF PUBLIC HEARING: MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted for a con- ditional use permit for a drive-thru facility to be added to the ex- isting McDonald's Restaurant located at 1995 Silver Bell Road. COMMENTS: In 1981, McDonald's Corporation submitted a conditional use application for a drive-thru facility at this same restaurant. At that time, the pickup station was proposed on the east side of the building. This would then require the circulation called a loop -to -loop where a customer would have to drive around the build- ing twice in order to make use of the drive-thru facility. The Ad- visory Planning Commission and City Council denied this request be- cause of the circulation pattern. Presently, the applicant has re -thought the circulation for the drive - up facility and now is proposing to locate the pickup station on the west side of the building and the ordering station on the north side . of the building. With this reorientation, the traffic circulation would only have to make one loop around the building in order to or- der pickup food and drive out of the facility. This circulation plan makes more sense than the original one proposed in 1981. The construction of the drive-thru facility would eliminate 9 park- ing stalls leaving a total of 60 stalls. This would not present a parking problem because 30-35e of the existing business would become drive-thru. The new City Code states that the number of parking spaces required shall be determined by the City Council. However, the requirements for a sit-down restaurant is one space per each three seats based on capacity design. The 60 parking spaces provid- ed would be in excess of this amount. In reviewing the parking spaces, the applicant is proposing 60 spa- ces at a 9 x 20 dimension. Presently, Eagan's policy is a 10 x 20 parking space and either the site plan would have to be modified to show the 10 x 20 parking space dimension or a variance be granted from the Ci8y Coge*The parking spaces are proposed for angle park- ing from 60 , 75 and 90° throughout this site. With angled parking, directional signals will be mandatory in order to provide the proper S9 1 CITY OF EAGAN CONDITIONAL USE PERMIT - MCDONALDS CORPORATION MARCH 22, 1983 PAGE TWO traffic circulation within this site. The City Engineer has indicated that there may be a drainage problem on the northern portion of this site and that if drainage is a prob- lem on the northern portion of this site, the applicant should cor- rect this situation. If approved, the conditional use should be subject to the following conditions: 1) The parking spaces shall be 10 x 20 dimension or a variance from the City ,Code granted. 2) Directional signs shall be installed designating entrance and • exit to provide proper traffic circulation. DCR/jack C� y�f GN u b�V[44��➢e�p N TaAC-C;� f�,af�ta,v _ iA5 Siuli tlEi� Rp sa CO JU Ll .1� -- "At. Ayul / !v -Y —fit} FP j, ✓� / CE o L I i Q- '"��'�� >' . INDUS IAL A RDC i L I �P / R.1 I / TA K ADDITION I� .T14 A'R_4 A � I I � � GAN ME CE T�R m�� P K 77 � olm-f-I 1 ti © min Mm M -W MCDONALDS CORPORATION - DRIVE-THRO FACILITY The public hearing regarding the application of McDonalds Corporation for conditional use permit for drive-thru restaurant facility at 1995 Silver Bell Road was convened by the Chairman. Richard Engstrom appeared for the appli- cant and stated that in 1981, McDonalds had appeared before the Council with a different drive-thru facility proposal which was denied at that time. He stated that McDonalds would retain its existing trash facility at the store without change. Fight inside seats would be lost from a total of 124 and parking loss would be 5 stalls at a 10 foot x 20 foot stall size. There were • concerns about stacking distance for the ordering station and it was noted that about 3 1/2 cars, plus the car at the ordering station would be able to line up along the building. .There would be 30 to 40 minutes per day when there would be some congestion, according to Mr.Engstrom's estimate. Krob moved, Turnham seconded the motion to recommend approval, subject to the following conditions: 1. The parking spaces shall be 10 feet x 20 feet. 2. Directional signs shall be installed designating entrance and exit to provide proper traffic circulation. 3• Drainage shall be improved according to plans approved by the City staff. All voted yes. 2 63 0 E Agenda Information Memo April 19, 1983 City Council Meeting Page Fifteen TOLLEFSON BUILDERS/SIDEYARD SETBACK F. Carl Tollefson, Tollefson Builders, for a 5' Sideyard Setback Variance for Lot 11, Block 1, Brittany 4th Addition -- The Advisory Planning Commission held a public hearing at their last regular meeting on March 22, 1983 to' consider an application submitted by Tollefson Builders for a 5' sideyard setback variance for Lot 11, Block 1, Brittany 4th Addition. The Advisory Planning Commis- sion is recommending approval of the variance to the City Council. For additional information on this item, refer to the City Planner's report, a copy of which is enclosed on pages G S through for your reference. For action that was to e—n 5-y Che Advi- sory lanning Commission, refer to a copy of those minutes found on page 61E� ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Planning Commission to approve the side yard variance request submitted by Tollefson Builders. 44 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: CARL R. TOLLEFSON LOCATION: LOT 11, BLOCK 1, BRITTANY 4TH ADDITION EXISTING ZONING: R-1 PD (RESIDENTIAL SINGLE UNDER A PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: MARCH 22, 1983 DATE OF REPORT: MARCH 15, 1983 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted requesting a 5' side setback variance for tot 11, Block 1, Brittany 4th Addition. COMMENTS: As you may recall, Brittany 4th Addition received prelim- inary approval by the Advisory Planning Commission July of.1982. Since that time, the applicant has received approval for a final plat, Brittany 4th Addition, and has begun construction within this area. Presently, there are two homes under construction in Brittany 4th Addition. After the house on Lot 11, Block 1 had been constructed, the devel- oper had been informed that there was a survey error done on the lot lines of the plat and that when the developer originally thought he was having a 10' side setback, the survey error and resurvey de- termined that there was only a 5' side setback for the existing house. Therefore, the developer has two options in order to conform to the •Eagan City Code which would be to relocate or replat the westerly lot line of Lot 10 and add 5 additional feet or request a variance from the side setback requirement. The developer has requested to make application for the side setback variance. In reviewing this variance request, since there are only two homes within this development, that instead of replatting Lot 11 to add ad- ditional land, the developer could provide the same setback or a greater setback on Lot 10 which would then provide the proper spacing between dwelling units. Therefore, if the garage is adjacent to the easterly lot line of Lot 10, there should be a 10' setback require- ment, or if a dwelling unit or house is located adjacent to the easterly lot line, a 15' setback would be required vs. the 10' making the continuity of setbacks between dwelling units equal within the proposed Addition. If the variance is approved, it should be subject to the following conditions: 1) Either a 10' or 15' side setback would be required from the easterly line of Lot 10 when the construction commences. DCR/jach 6s- I �\ _ _____1 __.._.._.__—__ _ _, %' ••/, T:�lir.ttl.in duildrr.l Inc JACKSON-/SURVEY RS \\ P[GIST[Rgo UNDER Wf 0/ STAT[ 0/ MINN" TA \ \ 3616 EAST 55th 1'REET, MINNW_gL15; MN 55417 7 73484 \\RJ, ted, Aurhtpor'1i QLtrt tate 1 \ . I �-� I Iro \ 1 ' � I t \ 1 \ • �11 r ° T\ I hereby certify that this is a true and correct plat \ \ `� ,�D•1 � . plat of a survey of: \ J j Lot ll,Blnck 1,8rittany 4th. Addition,Dakote County,Minn.• J `1 As eUPV EYED BT M[ TM18 18th.—DAY 01 Jan. A.D. SIGNED F. C. JACKSON. MILAN TA REGISTRATION. No. 3600 66 Ut.lIJid 163-//A APC Minutes March 22, 1983 CARL R. TOLLEFSON - BRITTANY 4TH ADDITION - VARIANCE The application of Carl Tollefson for five foot side setback variance from Lot 11, Block 1, Brittany 4th Addition was considered by the Planning Commission members. Preliminary plat approval for the 4th Addition was given in July of 1982.and it was noted that a home has now been constructed on Lot 11, Block 1, and a 5 foot survey error has been determined which provides for a 5 foot side setback on the lot. .Several options were discussed, including replatting and relocating the westerly lot line of Lot 10, and adding 5 additional feet or request a variance from the side setback requirement. The staff recommended that the variance be allowed and instead of replatting Lot 11 to add additional land, that the developer could provide the same setback or a greater setback on Lot 10. This would then provide the proper spacing between units, depending on whether the garage or the principal residence will adjoin the neighboring lot. There was no appearance for the applicant. There is no building on the adjoining lot and the same owner owns both lots. There were no objections to the application. Upon motion by Wold, seconded Mulrooney, it was recommended that the application be approved, subject to the following: 1. That either a 10 foot or 15 foot side setback be required from the easterly line of Lot 10 when the construction commences, depending on' whether a garage or principal residence is located on that lot, closer to the property line. 2. Compliance with all other ordinance provisions. All voted in favor. • WOODHAVEN ADDITION - REZONING AND PRELIMINARY PLAT The application of Terry Stover for rezoning approximately two acres from CSC (Community Shopping Center) to R-4 (Residential Multiple District) and preliminary plat approval of Woodhaven Addition covering property in the East 1/2 of the Northeast 1/4 of Section 19, at the southeast corner of Rahn Road and Beau D' Rue Drive was next convened by the Chairman. Mr. Stover was present and explained the applications. He stated that an attempt was being made to leave a buffer to the south, partly because of the terrain and also because of the heavy quality of tree stand. He indicated that it's a very steep parcel and very difficult to develop and that he tried to eliminate all traffic exiting onto Rahn Road only because of the grade on the street. All of the inside garages would be tuck -under. Part of the property is zoned R-4 and part is zoned CSC with the CSC District requiring conditional use permit for multiple development construction. The proposal is for two 19 -unit apart- ment buildings for a total of 36 dwelling units with 8 studios and 10 one - 6,3, 3 • Agenda Information April 19, 1983 City Page Sixteen Memo Council Meeting vn"C TRI -LAND CO. REZONING/PRELIMINARY PLAT SUNSET ADDITION G. Bradley J. Swenson, Tri -Land Company for Rezoning from R-1 to R-1 PD to Allow a Deviation from the R-1 Zoning Requirements and for Preliminary Plat of Sunset Addition Consisting of Approxi- mately 5.5 Acres and Containing 18 Single Family Lots -- A public hearing was held before the Advisory Planning Commission on March 22, 1983 to consider a rezoning and preliminary plat application for consideration the proposed Sunset Addition. The Advisory Plan- ning Commission questioned the planned development process that deviates from the R-1 zoning standards. The Planning Commission felt the planned development process was not the correct process to be used to obtain small single family lots. Therefore, the Planning Commission recommended denial of the application for re- zoning and preliminary plat because it was inconsistent with the surrounding neighborhood and the planned development process should not be used to deviate from the R-1 zoning standards. Since the Advisory Planning Commission meeting, a letter was received from Bradley Swenson requesting that the preliminary plat approval for Sunset Addition and rezoning requests be removed from the agenda. A copy of the report was not forwarded to the City Council due to the fact that the applicant has asked that the City Council action to formally withdraw the original application. Enclosed on page 70 is a copy of a letter from Mr. Swenson. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the request of the applicant and formally withdraw any further consideration of the applications to rezone from R-1 to R-1 PD and also the Dreli- minary plat of Sunset Addition. April 7, 1943 Thomas Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, P_innesota 55122 • .E. Formal Request to Withdraw Original Application for Preliminary _lat Approval for Sunset Addition V Dear Tom: It is the purpose of this letter to request that the, City of Eagan formally withdraw the original application for the development of 14 lots within the N 1/2 of.the IN corner of Section 25 proposed to be called Sunset Addition. Your anticipated cooperation concerning the above matter is greatly appreciated. �AM Respectfully submitted, Bradley J. Swenson Agenda Information Memo April 19, 1983 City Council Meeting Page Seventeen WINDTREE COMPANY REZONING/PRELIMINARY PLAT WINDTREE 3RD ADDITION H. Windtree Company, Richardson Properties, Inc., for Rezoning from R-1 to R-1 PD to Allow a Deviation from the R-1 Single Family Lot Size Requirements for Blocks 1, 2, and 3, Windtree 2nd Addition and for Preliminary Plat of Windtree 3rd Addition, Consisting of Approximately 17.6 Acres and Containing 39 Single Family Lots - The Advisory Planning Commission held a public hearing on March 22, 1983 to consider two applications submitted by Windtree Company. The first application was a request to rezone Blocks 1, 2, and 3, Windtree 2nd Addition, consisting of approximately 15 acres from R=l to R-1 PD to allow a deviation from the R-1 zoning stan- dards. The second application submitted is a request to replat • Blocks 1, 2, and 3, Windtree 2nd Addition, consisting of approxi- mately 15 acres into 39 single family lots. The Advisory Planning Commission is recommending denial of the request for rezoning and preliminary plat based on the fact that the plan is inconsistent with the existing plan, the plan is inconsistent with the proposed land use, the reason for the replatting is due to market conditions and the planned development process should not be used to deviate from the R-1 single family requirements. This morning, a call was received from Windtree Company requesting continuance of this item until the May 3, 1983 City Council meeting. Therefore, a copy of the report was not forwarded to the City Council at this time but will be enclosed in the May 3, 1983 Council agenda infor- mation packet. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the rezoning and preliminary plat for Windtree 3rd Addition items until the May 3, 1983 City Council meeting. 71 Agenda Information Memo April 19, 1983 City Council Meeting Page Eighteen CLARKSON PLACE FINAL PLAT I. Consideration of Final Plat Approval for Clarkson Place (Elmer Scott) -- The City has received an application for final plat ap- proval for the above referenced subdivision. All final plat appli- cation material has been submitted, reviewed by staff and found to be in order. All the conditions that were placed on the October 19, 1982 preliminary plat approval have been satisfactorily complied with. Enclosed on page 7S is a copy of the final plat for your consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat approval for Clarkson Place, and if approved, authorize the Mayor & City Clerk.to execute all related documents. • 40 nW • J.X.X . IO •./ Y+/rfs•ya. �... Jr A•[w� s ,Vat 0 CLARKSON PLACE ( 1111... 1.... f e..,.....•........ of .. L' 1 ]1 L_ 0 [RV uL N:[ n T¢se f[[S[xrs: iw: ns. L. anY ..a N•n.n. .. sr nl. ru.. •N ulv.. f. rn+:n:.r LV Nlryre. wr MYN. a •N plgrl.lnr• •N fl/^.1 XIIY fYY YN. . Xlnn••aY wrM...:an. 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'.a ..Y a a ... i..nlfa u[ •. 1. n.f.. :v[i.Y... � 'fl: � .nJ .0 1110 .. a YJ Y N .Il up[.� � '1 � Y__ fsN.rne.• 1. I ep . I 2 ]: n Y [r 1 ] CI F s' 0 [RV uL N:[ n T¢se f[[S[xrs: iw: ns. L. anY ..a N•n.n. .. sr nl. ru.. •N ulv.. f. rn+:n:.r LV Nlryre. wr MYN. a •N plgrl.lnr• •N fl/^.1 XIIY fYY YN. . Xlnn••aY wrM...:an. JI :n IJIIw IN Y•.rlbJ prep•r:r .... n[ 4.u:.. aY:...... m.u. 1N4 v.n of 4Y sn.e Lai -f] los .1 .w Yn IILM Im .I lw [.n wlf al lw fw:w•n 9..mr I[1 .1 s[U .I s.n IN ]L. mn.nr L wnA 4q. ii W.. 1]IN W.[ ul :Y w.s.r11 .I[Y .f r.f 11Y s1 fYs. is+n. XI[N.i w. 1 .N nary Nrlr ••1 sN l.lirlry 6...1u. 11,1: f YIN .. aw ([F .I1'Au .1 pa.el.r { • Yr1\ A. I .s. . m/ Y.r{•y.laN sw ..Ir Ilr ai .11J 4 s 111 Y (n1 . JI. e. Y..1 )1) OI,I N palm JI Ya1ne1N al sN Iln. s. Y b.a.lr • 1 n. Swln I['!I•ULT..s :. sN w.Yrlr rl,M ar ,.r Il. os sY1. M1+,. xl/�.• b.sJ .n. 1Yo s.nl NslN. . b . N pinu. .. MYLux Ml[ .nJ .p NoM YiuY .N ial..o la :N pax1Y I., pab11. ao fen•.r .N r.or, .. .:sn an sol. pY.slor anln.[•a.N us lits[ ryrp..o m13. In rlsa.. rwoaf 1.4J L1�. L. fe.la .N Wn{nr f• Sw14. M. rl l.. N•. Nnw:• r.1 INIr r.nY rn � I .•f In 1 • .N1.aI ..Y Ellne J�[wrn .r u [Iiwn ! Laf NIN1r .N N1rn lw N:ry.rryNr nu^4Me1nrn N...... ... 1N:. Yi alY 19— Il..n,��— nl .. �l�e r i....Y�.iil:.a 1. — Yr .i "'r" i°'X•Yunn v. SI[wL x11J) filr[ 4N ' ufrz n nnim Xc tw m.Na1N I--... .Ymr1.aX•a wl..... :n ..1 ., t, LI -I 1. n.o .vJ f 11.11 ul..1.. court fu r fmb.Yl.lnl..• __—__ ..tl1..e14.... -lry.—��.r Y.rN. •' pl. 11. .-........ MfY p . Lml..lan Y •^^ . of : ,N7xui: s....Nx... x11,,„-1111.. v .11.4 1 Nnb1 a Yl1 • • 1 N.n ...ry 11 Jr NJ a • oYj • fW.,ux v n1 1i n1.,Nnrye........ h.: u,r aw 111u,lnllw .w ,1: .1 . 6Y; ' u1b '.1.•., .. LIf .1.4 t­ ..... ,n J }N�.J aN. Ine or x111Ks1vL ...a. . 1.11.11 n v ....... . loteauln[ Surv•1v .1111oY rN •f.nw1.JVJ rfnb s lnl• _ 1 vI • X 1 f• 1• J + \Innr•a.. Yfl•1 r.111.n N, 111Y. u...,v N �ml•. an 1101. ___ u. tln N r 10.1(1 llu• m 1 � Yp .1 IY— N 1:1 f•,1.., 11 .1 .•. n, nl+10.01• •ypl,n.a 1 ,•• pl.l 11 rr 1 P•Yrnl 1. WpYv }li. Yw al x11wwY. IY)1, inY Vl• Y• 4fn •ppvmf 1x1• 1 — •v • t N. Nex.rJ F 1... n Y, . 1 I N mlry,.+l ..•v. du..w ..... .I .... :•� r' � i 1 w.al. f. ..wear 1 N .b �n111N1 .eY n. • u:.0 Jln.. .f .N . r w...Y. Yf...... '.a ..Y a a ... i..nlfa u[ •. 1. n.f.. :v[i.Y... � 'fl: � .nJ .0 1110 .. a YJ Y N .Il up[.� � '1 � Y__ • Agenda Information Memo April 19, 1983 City Council Meeting Page Nineteen OAK CHASE FIFTH ADDITION FINAL PLAT J. Consideration of Final Plat Approval for Oak Chase 5th Addition (Houston Development) -- The City has received an application for final plat approval for the above referenced subdivision. All final plat application material has been submitted, reviewed by staff and found to be in order. All conditions placed on the February 15, 1983 preliminary plat approval have been satisfactorily complied with and the final plat is now in order for consideration of formal approval. A copy of the final plat is enclosed on page 76- for your reference. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat for the Oak Chase 5th Addition, and if approved, authorize the Mayor & City Clerk to execute all related documents. 74 OAK CHASE FIFTH ADDITION NORTH eo xo. [oo YIl[ M I[R 5 1 Inch • III feat :et line of he W112 of the 921/4 of See. 27, Trp. 27, -3Ss aosum•d to haw a toaring of North 0 degrees 09 ra 51 seeonde West. :tw l/2 Inch by 14 Inch Iron pipe ...t set elth �tle cap marked "RIS 5625". unless ctnerwlae shown. .ees found Iron —, — Denotes "right of access" dedloated to Dokute County 3MMARgr Top hydrant N.Y. vadrant Cliff Road and Cak Chase Read. Elevation, 969.47 feet (x.O.V.D. - 1929) • Drainage and ut111ty eseepents are shown thuer h Seing 5 feat In width, unless othereloe Sndleated, and adjoining lot Ilne , and 10 feet In width and edjal ng street Unto. as an.. on the plat. DETAIL ' 1/2, SE 1/4, Sea 27,T. 27, R.23 LOCATION MAP x[.w O 27, RGE. 21 Z o c g e g r V a y `} t a O C%k 09JI � ION P00 SM FOUR gy`Errl \ LOCATION MAP x[.w SEC. 27. 7 WR 27, RGE. 21 1 ad t wwv4 x[.w 7 ti • n / sc�j{c � / U ••1•'M6 ''per i ^ r j C, 7i%t OUTLOT IQ N� 3 ••. ��� X L \ P.4t v t„h; 4 o / u All •ad i� � r� j .' bR Sit P .[fe•.roLL k �moc I I { r 3, rrzx �v. raa eea.eo[aort. \ S 3� I i I II CS-A.H. t:0. 32 'o. ._.—.,—.—._.—.— (^L'FF 40t = 32 (CLIFF R0.) -- --_S eon. u•t r :00.12 „ WEST '-- Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty LEMBKE ADDITION FINAL PLAT K. Consideration of Final Plat Approval for Lembke Addition (Werner Lembke) -- The City has received an application for final plat approval for the above referenced subdivision. All final plat application materials have been submitted, reviewed by staff and found to be in order. All conditions placed on the July 15, 1980 preliminary plat approval have been satisfactorily complied with and it is now in order for formal final plat approval consideration. A copy of the final plat is enclosed on page -77 for your reference. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final •plat for Lembke Addition and authorized the Mayor & City Clerk to execute all related documents. • -76 LEMBKE WEST 225.00 2 114 WESCOTT ROAD _ EAST 225D0 -- F eons t.a ae v., a:e. 1, ar, Rxo W ESCOTT ROAD- Draloege W etility •a•eemts Aro elan Haul � I B 9 Heins 5 Mt 1. Ntdth, Wase otherel•e lndlcated And adJolning lot lim., And 10 feet to eldth Love "Jolnlxlg street Ilms, Y •hpto m the Plat. FIRST C, .. c:fiCGT . .. RCS.;• "von iwm 0 R eOYrwtlr OTs[. 9x.13,1 upon am.n a.al NORTH e� zu �. rxxl WALE: 1 50 root M east Ho. of LETOIIR FIRST ADDITECa to osG ADDITION mor ALL RAN BY "ME "ESE at. P.Ws a lllnno•o4 Coepo W alt: sea. P.et or the aoutheut polnt mthe south IJM of Rinute• 51 •wood• Eget (as p.ral l•l .lm A.lA •ouN 11 A dletasee of 470.00 feet t Betnt of b•alhning. Ho" NA•a tlw .ase to Be forerer the tlnrouq:fore, A In eltass• .hereof Said Wer 19_. MWRS HATE BANK IN SOWTN to Nitness ."roof sold Pro, ofKearo W it. ..:pont• state of NSvusote Coeety of the Nine: CcTnTt7 of ?he 1 Cerpx I hereby e.rtify tlut I lute ropreeentatlm of the sure; dem wrl roctly pead in the Net hods or public hiatrefe at&" or NtxWMeota County of aolmte The peter IT CI COUNCIL M MAN. NIIINE we do hereby cortin Chet m Pursuant to cmpter 212, Las No dellneuent taxes dee and ase w here A be.rina of North 0 Beam. 09 KIM". 52 "Cond. E.O. o Dern,". 1/1 !nett by it lneh lion elpe eeneeent ..t .Soh pl.atle eap vorbd -RLS 9625 . eele•• otherelaa •hem. DELMAR H. SCHWANZ % 7 LAND SURVEYOR Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -One ON -SALE WINE LICENSE FOR OLDE CEDAR INN L. David W. Mattes for On -Sale Wine License for Olde Cedar Inn -- Mr. David Mattes is requesting an on -sale wine license for the Olde Cedar Inn, Inc., (formerly the A & W Restaurant)., Mr. Mattes conforms with conditions set forth in the City Code and by the State of Minnesota for such a license. The Olde Cedar Inn was very recently investigated by the Police Department as part of the approval process for their on -sale beer license and that reference check would still be in effect for this license. Enclosed on page7 is a copy of the application submitted by Mr. Mattes for the on-sa a wine license. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an on - 18 sale wine license for the Olde Cedar Inn. • 7$ Form PS911+675 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY LIQUOR CONTROL DIRECTOR APPLICATION FOR COUNTY OR CITY ON'SALE WINE LICENSE NOT TO EXCEED 14% OF ALCOHOL BY VOLUME This application and the bond shall be submitted in duplicate. Whoever shall knowingly and wilfully falsify the answers to the following questionnaire shall be deemed guilty of perjury and shall be punished accordingly. In answering the following questions "APPLICANTS" shall be governed as follows: For a Corporation one officer shall execute this application for all officers, directors and. stockholders. For a partnership one of the "APPLICANTS" shall execute this application for all members of the partnership. EVERY QUESTION MUST BE ANSWERED 1. 1, 014 u,✓J C.%• /7y T 7-(f5 as (Individual owner, officer, or Partner) �or and in behalf of �A tl C CP�,o,p /.0 n: �^� c . ,hereby apply for an On Sale Wine License to be located at 3 i 9 �' Sl dtP y 1'7e-,0,Q///,C yu (Post Office Address) County or City of ):Z /9 C.�? n.J State of Minnesbta, in accordance with the provisions of Minnesota Statutes, Chapter 340, commencing 4Ar J A S , 19 i 33 , and ending ✓�^+�'AR 3 j9 9_E3. 2. Give applicants' date of birth (Day) (Month) (Year) Birthdates of Partners /`/ /`/-94C/V (Day) (Month) (Year) or (Day) (Month) (Year) •Officers of Corporation - (Day) (Month) (Yea) 3. The residence for each of the applicants named herein for the past five years is as follows: 0gyIY) %.% /% 7-7r 5 OL•�G �•',9 nR ,�VC S �/C/ L7,.oC:�„vi -c / %7nJ 1. � i..5 � :1 S�i.i a� SU 5 5 rl 9' rA.9 ,e C+ <.'/ ( Al 4. Is the applicant a citizcn.of the United Slates? e � If naturalized state date and place of naturalization If a corporation, or partnership. state citizenship status of all officers or partners. O.nu.,) n-9 7-7-c 5 C/ 5 Lf S. The personwho executes this application shall give wife's or husband's full name and address 79 Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -Two 3-M COMPANY/PARKING SIZE POLICY DEVIAION M. 3-M Company for a Deviation from Parking Stall Size Policy at 3130 Lexington Avenue -- A request was made by the 3-M Company for a deviation from the parking stall size policy for their facili- ty located at 3130 Lexington Avenue. Direction was given to the City staff as to how to process any requests for a deviation from parking stall size at the joint Planning Commission/City Council workshop session on April 12. The City Planner has prepared a report on this item and a copy is enclosed on pages 91 through 195 -- ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a devia- tion from the parking stall size policy as requested by 3-M Company. MEMO 7b: THOMAS L. FLEDGES, CITY FROM: DALE C. RUN LE, CITY PIAN ER DATE:. APRIL 15, 1983 SUBJECT: 3m REQUEST'FOR PARKING SPACE SIZE REDUCTION At our special meeting held on April 12, 1983, one item which was discussed in length was parking space size. In this discussion, there were many factors brought up in regard to parking spaces, and it was staff's understanding that the City Council would review reduction in parking space size as it relates to major employment centers. 3M which is located on Lexington Avenue is proposing to add approximately an 18,000 square foot expansion to their existing facility. Their original build- ing was constructed in 1974/75, and in this review and approval, 3M was grant- 10 ed 9' wide parking space stalls. With this proposed expansion, they also wish- ed to request they be allowed to keep the 9' wide parking space stall. As you are aware, the present policy states parking space stall size should be 10' wide by 20'.long or a module 10 x'64. A module consists of parking space length of 20', a drive aisle of 24' and another parking space stall length of 20' totaling 641. In working with the 3M Company, staff has reviewed the site plan in regard to City ordinances. The'prcposed addition meets all City Code requirements with the exception of the proposed parking space stall size they are proposing. There- fore, the building permit could be issued through staff because the property is platted and no variances or deviations from the ordinance is required with the exception of the parking space size they are requesting. Working with 34 representatives, staff has pointed out City policy in regard to parking space size, that being 10 x 20 feet for a parking space stall. 3M re- presentatives feel this parking space stall size is too large and is proposing a reduction in this size in accordance with what they have provided in their . other parking lots throughout the country. 34 representatives are requesting a reduction in the size of the parking space width and also in the module or length of the stall. 3M is proposing that the parking stall -width be 9' wide and length of 17' or a module length of 58'. 3M representatives feel this parking space size adequately accommodates their parking needs and also reduces the amount of blacktop which they have to put down for the total parking area. With the reduced blacktop, 3M can provide more green area in conjunction with their facility. 3M representatives will be present at the April 19, 1983 City Council meeting to make a presentation why they feel the parking space stall should be reduced from the present policy the City of Eagan has. Attached to this memorandum are parking stall modules for your review. 3M will also have their site plan present at the meeting showing the difference in as- phalt coverage from the Eagan policy on parking spaces and the 3M proposed park- ing space size. DCR/jach VE Former 3M Parking Standard '-o"1 241-0" W-ov Got -oil $2 r, u 14EM TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: APRIL 15,'1983 SUBJECT: 3M RDQUEST'FOR'PARKIM SPACE SIZE REDUCTION At our special meeting held on April 12, 1983, one item which was discussed in length was parking space size. In this discussion, there were many factors brought up in regard to parking spaces, and it was staff's understanding that the City Council would review reduction in parking space size as it relates to major employment centers. 3M which is located on Lexington Avenue is proposing to add approximately an 18,000 square foot expansion to their existing facility. Their original build- ing was constructed in 1974/75, and in this review and approval, 3M was grant- ed 9' wide parking space stalls. With this proposed expansion, they also wish- ed to request they be allowed to keep the 9' wide parking space stall. As you are aware, the present policy states parking space stall size should be 10' wide by 20' long or a module 10 x'64. A module consists of parking space length of 20', a drive aisle of 24' and another parking space stall length of 20' totaling 64'. In working with the 3M Company, staff has reviewed the site plan in regard to City ordinances. The proposed addition meets all City Code requirements with the exception of the proposed parking space stall size they are proposing. There- fore, the building penidt could be issued through staff because the property is platted and no variances or deviations from the ordinance is required with the exception of the parking space size they are requesting. Working with 3M representatives, staff has pointed out City policy in regard to -parking space size, that being 10 x 20 feet for a -parking space stall. 3M re- presentatives feel this parking space stall size is too large and is proposing a reduction in this size in accordance with what they have provided in their other parking lots throughout the country. 3M representatives are requesting • a reduction in the size of the parking space width and also in the module or length of the stall. 34 is proposing that the parking stall width be 9' wide and length of 17' or a module length of 58'. 3M representatives feel this parking space size adequately acconr odates their parking needs and also reduces the amount of blacktop which they have to put down for the total parking area. With the reduced blacktop, 3M can provide more green area in conjunction with their facility. 34 representatives will be present at the April 19, 1983 City Council meeting to make a presentation why they feel the parking space stall should be reduced frau the present policy the City of Eagan has. Attached to this memorandum are parking stall modules for your review. 3M will also have their site plan present at the meeting showing the difference in as- phalt coverage from the Eagan policy on parking spaces and the 3M proposed park- ing space size. DCR/jach gl Former 3M Parking Standard i' -o" 24�-0" 18'-0° X00'-0" gZ 0 0 Recommended National Parking Standard 0 S(; - e4 -e 58'-0' VAOJVIg UJJJ�h 13 Proposed 3M Design 'i-On�2¢1.,011 FJB�� on I, • 0 Eagan Requirements Is- s Eagan Requirements Is- Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -Three i ADDITIONAi „IiTEMSt TRANSFER OF TRUNK FUNDS A. Transfer of City Trunk Funds -- The Director of Finance is requesting the transfer of several trunk funds. During the past two to three years, the City has retained Mr. Jerry Wobschall to provide an in depth accounting review of all City trunk funds, reserves and assessment funds. As a result of Mr. Wobschall's work to date, the Director of Finance is recommending the adoption of a resolution that will effectively transfer certain reserves and other funds to provide better accounting control for all trunk funds. There has been a great deal of time spent by the City staff • on this item, and. it is the concurrence of the City Administrator that the trunk fund balances be transferred according the direction within the proposed resolution. The Director of Finance has ,pre- pared a memorandum that summarizes the transfer of trunk fund balances and a copy is enclosed on pages 17 through 9 Also enclosed is a copy of the propose�lution on p pages 9S7 through 17(o . • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the trans- fer of trunk fund balances as recommended for adoption in a resolu- tion by the Director of Finance. EV MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: APRIL, 11, 1983 SUBJECT: DECEMBER 31, 1982 TRUNK FUND BALANCES Jerry Wobschall has recently completed the majority of his work on the project authorized to determine the status of the City's trunk funds. It is my desire to have the City's December 31, 1982 Comprehensive Annual Financial Report reflect the results.of this project. Consequently, on Friday, April 8, 1983, Jerry and I met with Tom Colbert, Bob Rosene and John Kisch to review his findings and to agree on some recommendations for the future operation of the affected funds. The meeting was very successful and there appears to be general agreement on the items that were discussed. • The following general outline lists those items that were discussed and agreed to as to definitions and understanding: 1. TRUNK FUNDS A. Water B. Sanitary Sewer C. Storm Sewer Responsibilities: Construction/Assessment for Trunk Oversizing. 11. UTILITY FUND A. Water B. Sanitary Sewer C. Street Lighting • Responsibilities: 1. Operations 2. Construction of Supply, Source and Storage Facilities 3. Some replacement of contributed assets (from developers and special assessment funds) 111. RESERVES Restricted assets set aside for a specific purpose - currently all recorded in the Utility Fund only. These reserves currently include the following: A. Water System Renewal & Replacement B. Sewer System Renewal & Replacement C. Water Reservoir Improvements D. Water Treatment Facility These reserves were set up as of 12-31-76 by City Council resolution and opening balances were set at that time. 97 Trunk Fund Balances Memo April 11, 1983 Page Two IV. CONNECTION CHARGES V. RATE SETTING - ACCOUNTING & REPORTING The three trunk funds were then discussed. and the recommendations were agreed. to as follows. These trunk funds are in no particular order other than from least to most complicated. The general order of presentation is to include the 12-31-82 balance, relationships to other funds, reserves and recommendations. ':STORM;,SEW EIRa I. TRUNK FUND • 12/31/82 Fund Deficit (including obligations and projected revenues for projects approved to that date): ($49,336) II. OTHER FUNDS Special Assessment Funds per attached diagram only. III. RESERVES None IV. RECOMMENDATIONS A. Area assessment rates should be adjusted to eliminate the deficit and the future rates should reflect the costs to complete the system and the area remaining to be assessed. • !.SANITARiY!' SEWERr I. TRUNK FUND 12/31/82 Fund Deficit (including obligations and projected revenues for projects approved to that date): ($1,235,158) II. OTHER FUNDS A. Utility Fund - Sanitary Sewer Sanitary Sewer Connection Charges are being collected in this fund. At 12/31/82 they total $1,465,750. B. Special Assessment Funds per the attached diagram. 0 Trunk Fund Balances Memo April 11, 1983 Page Three 111. RESERVES System Renewal & Replacement 12/31/82 balance of $477,480.72 being increased annually by interest earnings and by $.06/1,000 gallons of flow as determined by the City (1,051,353,527 x $.06/1000 = $63,081.00 for 1982). The rate per 1000 gallons changes each year. Some renewal and replacement expenses have been charged against this reserve. IV. RECOMMENDATIONS A. Transfer revenue generated by connection charges in the Utility Fund - Sewer Department to the Sanitary Sewer Trunk Fund. • to bring the Sanitary Sewer Trunk Fund balance to zero. That amount would be $1,235,158. B. Collect all sanitary sewer connection charges in the Sanitary Sewer Trunk Fund. C. Include connection charges in the calculation to determine future area rates. D. The reserve for system renewal and replacement currently being carried in the Utility Fund -Sewer Department be closed to retained earnings just as all depreciation expenses are. Notes: 1. There appears to be an unknown asset in the form of future assessments for lateral benefit from trunks considered immaterial in current rate setting calcula- tions; see the Comprehensive Sewer Policy Plan dated 1982. 2. Recommendation "B" above determines a specific pur- pose for the Sanitary Sewer Connection Charges. It was the consensus of the group that they currently do not have a dedicated purpose and are simply being credited to the Utility Fund - Sewer Department and remaining in the retained earnings of that fund. It is difficult to justify their continued collection on that basis. I. TRUNK FUND 12/31/82 Fund Deficit (including obligations and projected revenues for projects approved to that date): ($35,697) M Trunk Fund Balances Memo April 11, 1983 Page Four II. OTHER FUNDS A. Utility Fund - Water Connection charges and related interest earnings at 12/31/82 equal $1,889,251. These connection charges appear to be desig- nated for construction of supply, source and storage facilities; however, no reserve has been used for this purpose. Construction costs to 12/31/82 equal $2,042,986 with additional obligations of $729,000 for the completion of Well #7 and the Safari Reservoir. Consequently, there is a projected deficit in these connection charges of approximately ($882,735). Special Assessment Funds per the attached scheduled Notes: 1. There is an asset of an unknown amount in the Water • Trunk Fund which belongs to the Utility Fund - Water because approximately 50% of the Industrial/ Commercial area charges are lievied for supply, source and storage. There is an asset of an unknown amount in the Utility Fund - Water which belongs to the Water Trunk Fund because all connection charges for the early years (10) were for trunk oversizing as well as for supply, source and storage not entirely for one or the other purpose. III. RESERVES A. System Renewal & Replacement 12/31/82 Balance of $393,562.62 being increased annually by in- • terest earnings and by $.065/1000 gallons of water billed by the City (1,125,101,830 x $.065/1000 = $73,132.00 for 1982). The rate per 1000 gallons changes each year. Some renewal and replacement expenses have been charged aginst this reserve. Water Reservoir Improvements 12/31/82 Balance of $360,351.69 being increased -annually by in- terest earnings and being charged for some supply, source and storage construction. C. Water Treatment 12/31/82 Balance of $1,069,927.55 being increased annually by interest earnings, a fee of $11.00/connection/year on all billed water accounts ($62,920 for 1982) and a charge of S.08/1000 gal- lons of water billed by the Citv (1,125,101,830 x $.03/1000 = 590,008.00 for 1982). Some 1982 treatment plant expenses were charged against this reserve in 1982. It is my understanding that this reserve is for debt service, however, and will be repaid these construction costs when the bonds for construction are sold in June of 1983. 90 Trunk Fund Balances Memo April 11, 1983 Page Five IV. RECOMMENDATIONS A. The reserve for system renewal and replacement should be closed to retained earnings as are all depreciation expenses. B. All connection charges and supply, source and storage expenses should be run through a reserved retained earnings account to retain control of that construction activity as well as its financing. C. The Water Trunk Fund and Utility Fund - Water should be con- sidered in balance requiring no additional transfers. See notes 1 and 2 under: I1. A. Utility Fund - Water. • D. Water connection charges should fund the source, supply and storage deficit and future construction. E. Commercial/Industrial area charges which are .currently collected approximately 50% for trunk oversizing and 50% for supply, source and storage should be split on that basis between the Water Trunk Fund (trunk oversizing) and Utility Fund - Water (source, supply and storage). The dollar amounts would be- determined at the time of assessment. The percentage allocation is subject to change based on the engineer's rate studies. Note: There is an asset of $960,000 of assessments included in the water trunk area assessment rate for lateral benefit from trunks. See page 64 of Water Supply and Distribution Plan 1982. • 9l N Trunk Fund Balances Memo April 11, 1983 Page Six ST. SEWER (SAN. SEWER WATER TRUNK TRUNK TRUNK FUND FUND FUND SPECIAL ASSESSMENT FUND(s) SPECIAL ASSESSMENT FUNDS 1) Account for all construction costs, bond amounts and non—trunk assessment collection. TRUNK FUNDS 1) Collect all trunk oversizing construction assessments. 2) Collect all lateral benefit from trunk assessments. 3) Finance all trunk construction occurring within the special assessment funds. 4) Transfer assessed connection charges to Public Utilities — Water PUBLIC UTILITIES FUND PUBLIC UTILITIES — WATER 1) Finance through rates and connection charges all supply, source and storage expenses. Trunk Fund Balances Memo April 11, 1983 Page Seven It is the opinion of John K. and myself that these recommendations should have City Council approval as of December 31, 1982. In order for that financial report to reflect the changes it is necessary to have this approval at the April 19, 1983 meeting as the audit and report are being completed. Attached is a copy of a resolution adopted in 1977 creating some of the reserves as well as a proposed resolution incorporating the new recommenda- tions. 1 would be happy to discuss this information with you or the City Council at any time or to provide any additional information which may be desired. •iLk na a irector ity Clerk • cc: Tom Colbert, Director of Public Works 93 I 'l i r - ,. i RESOLUTI0N CITY OF EAGAN WHEREAS, a regular meeting of the City Council, City of Fagan, Dakota County, Minnesota, was held on the d_1 day of ,Ju N c 1977 at the City Hall, 3795 Pilot Knob Road, Eagan, Minnesota, at which all members were present, and; WHEREAS, the City Administrator proposed for City Council consideration the following designations of cash and short-term investments within the Sewer and Water Utility Fund effective Decem- ber 31, 1976, with the intent of restricting said cash and short-term investments for purposes and in amounts as follows: Water System Renewal and Replacement $ 55 918 Sewer System Renewal and Replacement 64 329 Future Water Storage Facility 520 000 Future Water Treatment Facility 125 000' • WH�EREAS, the City Administrator also proposed for City Council consideration an increase in the Sewage Facility Bonds Debt Service restriction of cash and short-term investments within the Sewer and Water Utility Fund to an amount equal to the remaining bond principal payable as of December 31, 1976 for the General Obligation Sewage Facility Bonds dated February 1, 1970. Said bond principal payable is $160 000, requiring a $26 413 increase in said restriction, WHEREAS, the Sewer and Water Utility Fund participates in the City Investment Fund from which earnings are allocated to partici- pating funds based on the monthly relationship between a particular fund's cash balance and total cash balances. It is, therefore, implied by the establishment and increase in said designations that future earnings from participation in the City Investment Fund allocated to • the Sewer and Water Utility Fund be further allocated among the designated funds referred to in this resolution on the monthly relation- ship between the Sewer and Water Utility Fund's cash balance and the then current amount of said restricted funds, WHEREAS, the City Council considered the above proposals, NOW THEREFORE, upon motion duly made by Councilman f,,zi._j seconded by Councilman ,_iAg/rIle all members voting in favor, it was resolved that the establishment and increase of the above restrictions of funds within the Sewer and Water Utility Fund shall be approved effective December 31, 1976 and the same shall parti- cipate in the earnings of the City Investment Fund in the manner described above. . ATTEST: City 'Clerk EAGAN CITY COUNCIL 1 Mayor :J RESOLUTION CITY OF EAGAN WHEREAS, a regular meeting.. of .the City Council, City of Eagan, Dakota County, Minnesota, was held on the 19th day of April, 1983 at City Hall, 3795 Pilot Knob Road, Eagan, Minnesota, and the following members were present: and the following were absent: WHEREAS, the City Council authorized a review of the City's trunk funds including sanitary sewer, water and storm sewer, • WHEREAS, the review included a study of connection charges and reserves, WHEREAS, the following reserves were authorized by Resolution on June 21, 1977, effective December 31, 1976: Water System Renewal and Replacement Sewer System Renewal and Replacement Future Water Storage Facility Future Water Treatment Facility, WHEREAS, the review has been completed, and WHEREAS, the City Administrator and Finance Director have re- viewed the results of the project, • NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Eagan, Minnesota, as follows: 1. The reserves for Water System Renewal and Replacement. and Sewer System Renewal and Replacement be closed to Retained Earnings as are all depreciation expenses. 2. A transfer be made from the Utility Fund - Sewer in the amount of $1,235,158 to the Sanitary Sewer Trunk Fund. 3. All future City sanitary sewer connection charges be collected in the Sanitary Sewer Trunk Fund and be used in the calculations for future Sanitary Sewer Trunk area assessment rates. 4. The Future Water Storage Facility reserve be closed to retained earnings and a new reserve in the amount of a deficit of $153,735 called Reserve for Supply, Source anti ,Storage be created. ys 5. All future water connection charges designated for supply, source and storage and all related expenses for construction of same be accounted for in the Reserve for Supply, Source and Storage account. 5. All related asset accounts created by the June 21, 1977 resolution be closed or adjusted.as are the reserves. 7. All adjustments be made as of December 31, 1982. The motion for the adoption of the resolution was moved by member and duly seconded by member , anc- upon vote being to en t ereon the following voted in favor t ereo . and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Dated: April 19, 1983 CITY COUNCIL CITY OF EAGAN Attest: By: City Clerk Mayor. • U Agenda Information Memo April 19, 1983 City Council Meeting Page Twenty -Four CONTRACT 83-5 PLANS & SPECS B. Contract 83-5, Approve Plans & Specifications/Order Advertise- ment for Bids (Water Treatment Plant - Streets & Utilities) -- On April 5, the public hearing was held for Project 371 which pro- vided for the installation of streets and utilities associated with the new water treatment plant. Detailed plans and specifica- tions have now been completed and are being presented to the City Council for formal review, approval and subsequent authorization to advertise for bids. All easements necessary for the installation of this proposed improvement have either been acquired or committed to by the affected property owners and will be acquired prior to award of contract. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final detailed plans and specifications for Contract 83-5 (Project 371) and authorize advertisement for the bid opening to be held at 10:30 a.m. on Thursday, May 19, 1983. ST. FRANCIS WOOD 3RD ADDITION PRELIMINARY PLAT EXTENSION C. St. Francis Woods 3rd Addition - Extension of Preliminary Plat Approval -- Enclosed on page �9 is a letter the City received from the developers of the St. rF ancis Woods 3rd Addition requesting an extension of their preliminary plat approval which was previously granted on June 15, 1982. If approved, consideration should be given to a 12 month extension in accordance with the new subdivision ordinance to be effective from the scheduled expiration date. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- quest for extension of preliminary plat approval for the St. Francis Woods 3rd Addition for a period fo 12 months from the date of the scheduled expiration date. s/Thomas L. Hedges ity ministrator 9-7 %O 7/�E�/T%D�E9GE/✓ , ,�EsBECT.CIILLY �P�QUcrST ,�,y EXT�`NS/oN p,� ewe G',��,yT�D ,O,PEG/ryi/1'A,��% �GAl'A�O�✓U/% . .b MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 15, 1983 SUBJECT: INFORMATIVE MEMO Lone Oak Tree The Director of Parks & Recreation was directed to represent the City in the selection and placement of the new Lone Oak Tree. A copy of a memorandum from the Director of Parks & Recreation explaining the planting is enclosed on page 100. HRA Report • Periodically, the Housing & Redevelopment Authority provides a status report for their rent subsidy programs. Enclosed on page 10 1 is a copy of the most recent rent subsidy program status report for the City of Eagan. Applications for rent subsidy in the City of Eagan are increasing every month and are very close in number to that of Burnsville. The largest number of applications are for two bedroom units. Fire Department Enclosed on page 107- is a copy of a letter from the Rosemount Volunteer Fire Department commending the Eagan Fire Department for their assistance at a fire at Reese Astro Plastics in Rosemount. Pioneer Press Vs. City of Eagan Update Enclosed on pages• o$ through 10 is a copy of an update pre- pared by the City�rney's office- rgarding the Pioneer Press vs. City of Eagan case. Police Chief Selection Process Update Enclosed on pages Ios� through fD 6 is a copy of a memorandum prepared by the City Administrator wing the time schedule for the Chief of Police selection process. Attached to the letter is a copy of a ad which was sent to the League of Minnesota Cities magazine and a police professional journal announcing the opening. s/Thomas L. Hedges qty ministrator MEMO TO: TOM HF.DCES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 12, 1983 RE•: LONE. OAK TREE; FOR YOUR INFORMATION At your request, I and City Forester, Tom Schuster met with Mr. Bob Dobbin of Mn DOT to select a replacement tree for the new Lone Oak on, Friday April 8th. We have selected a 5"-6" diameter Burr Oak tree. The tree is really a'"speciman" with excellent shape and branching. Mn DOT has contracted with Halla Nursery to transplant the tree utilizing a "Big John" tree spade. The spade is the largest available and will take a ball approximately 7 ft. wide by 8 feet deep. This large of a ball will give the tree the best chance of survival. • Contact with Pastor Meissner of Lone Oak Church was made on Monday regarding the location of the tree. After confirming with him his under- standing of the placement, a stake was placed for the tree to be relocated. Utility company's have been requested to locate underground utilities. If after the utilities have been marked, a change in the location fdr:ihe tree is necessary, staff will relocate it as appropriate. The site selected offers good drainage, access for maintenance, view- ing, and is in a "show case" location. Because of the importance and significance of the Lone Oak Tree to the community, Mr. Dobbins and staff have given every consideration to increase the likelihood of survival of the new tree - i.e. selection, species, spade size, drainage, location, time of transplanting, etc. Tom Schuster will also be giving the tree "special" attention during the year to insure adequate water, etc. • Hopefully, if all goes well, the City will once again have a Lone Oak Tree. 100 HOUSING & REDEVELOPMENT AUTHORITY OF DAKOTA COUNTY 2496 -145th STREET WEST ROSEMOUNT, MINNESOTA 55068 TO: HRA Commissioners; Dakota County Commissioners; City Councils; Fred Joy, County Administrator; and Dakota County Planning Department FROM:- Carol Schultz, Executive Director SUBJECT: STATUS REPORT FOR RENT SUBSIDY PROGRAM DATE: April 4, 1983 612.423.4800 0 We have received 6,980 applications to date. This is an increase of 61 for the month. 101 "AN EOUAL OPPORTUNITY EMPLOYER" APPLI- EXECUTED APPLI- EXECUTED DAKOTA COUNTY CATIONS CONTRACTS DAKOTA COUNTY CATIONS CONTRACTS A le Valle 4% 4% Eagan_ 11% 14% Bedroom Elderly 39 7 1 Bedroom Elderly 47 23 2 Bedroom Elderly 3 1 2 Bedroom Elderly - 9. 4 1 Bedroom Family 17 7 1 Bedroom Family 30 13 2 Bedroom Family 183 24 2 Bedroom Family 467 140 3 Bedroom Family 60 12 3 Bedroom Family 211 17 4 Bedroom Family 13 0 4 Bedroom Family 38 7 5 Bedroom Family 1 1 802 204 3T 52 • Burnsville 13% 15% Farmington 6% 5% 1 Bedroom Elderly 96 22 T Bedroom Elderly 61 19 2 Bedroom Elderly 12 6 2 Bedroom Elderly 3 2 1 Bedroom Family 42 23 0 Bedroom Family 0 2 2 Bedroom Family 523 151 1 Bedroom Family 30 5 3 Bedroom Family 201 5 2 Bedroom Family 222 33 4 Bedroom Family 22 0 3 Bedroom Family 107 6 5 Bedroom Family 2 0 4 Bedroom Family 23 5 898 -TO-7 5 Bedroom Family 5 0 7 101 "AN EOUAL OPPORTUNITY EMPLOYER" RAY MCNAMARA KENNETH GIST CHIEF. "--. _.._. .... ..-. .._.... -_. SECY. E LDON STAUFFER �' ; r a; ,p- '�. JEROME FLUEGEL ASST. CHIEF TREAS. ROSEMOUNT VOLUNTEER FIRE DEPARTMENT ROSEMOUNT, MINNESOTA April 4, 1983 Eagan Fire Department City of Eagan 3795 Pilot Knob Road • Eagan, MN 55122 RE: FIRE ON UNIVERSITY OF MINNESOTA PROPERTY REESE ASTRO PLASTICS The Rosemount Volunteer Fire Department dishes to express their sincere "Thank You° for the excellent help, received from your department, men and equipment at the recent fire at Reese Astro Plastics in Rosemount. Your aid at this fire was greatly appreciated. It is this type of cooperation and assistance that enables the efficient handling of major fires and in the protection of property and life. • Yours truly, ayrM/(c a Fire Chief RM/dq Eagan City Council p "L PAUL H. MAUDE BRADLEY SMITH KEVIN W. EIDE DAVID G. KELLER Mr. Thomas Hedges City Administrator CITY OF EAGAN 3795 Pilot Knob Road Eagan, MN 55122 HAUGE, SMITH, IEIDE & IiELLEIi, P. A. ATTORNEYS AT LAW CEDARVALE PROFESSIONAL BUILDINGS 3808 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA 88122 April 11, 1983 RE: Pioneer Press vs. City of Eagan Dear Tom: AREA CODE 612 TELEPHONE 464.4224 At the regular City Council meeting on April 5, the Council discussed the action brought by the Pioneei'Press to enjoin the City from removing the Pioneer Press newsracks due to failure to pay the $500 fee that was imposed by the Council for the special permit. At this time the following has taken place: 1. An Order was•entered granting a preliminary injunction to the newspapers on September 27, 1982, by Judge Fitzgerald enjoining the City from removing any of the newspaper racks. 2. The City of Minneapolis adopted a fairly comprehensive ordinance and the Minneapolis Tribune and USA Today brought an action to restrain the enforce- ment of the action based upon 'its alleged unconstitutionality. • 3. A temporary injunction was entered in the Hennepin County District Court restraining Minneapolis from enforcing the ordinance with.a_fairly strong Order •, by Judge Lebedoff which appeared to preliminarily indicate that the ordinance might be unconstitutional. 4. I have talked with Paul Hannah, the attorney for the Pioneer Press, and suggested the following guidelines for dismissal of the action: a. The City Council will agree not to remove any of the Pioneer Press newsracks provided the newspapers agree to the following: 1. That all newspaper boxes, including those existing boxes and future boxes placed in the City will be placed in such locations that are ap- proved by the City staff and clearly are not in unsafe or detrimental locations within public rights-of-way. 2. That the issue of permanent fees be temporarily reserved until such time as the City Council -again considers and adopts a policy on newspaper racks in the City. 03 J • Mr. Thomas Hedges April 11, 1983 Page 2. 3. The Stipulation of Dismissal shall ,not affect the location of newsracks located by any other newspaper within the City. .4. That the Pioneer°Press will, prior to the lo- cation of any newsracks in the City, apply for a permit showing the proposed locations. Mr. Hannah and I would suggest that the guidelines that are prepared by the City be conveyed either by you or Dale Runkle to Jack Delo of the'Pioneer Press for comment and further consideration. Very truly yours, FG SMITH, EI,E & KELLER, P.A. Paul H. Hauge _ PHH:me I()q MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 12, 1983 SUBJECT: SELECTION PROCESS, CHIEF OF POLICE The following is a progress report on what is happening with the selection process for Chief of Police. At the March 24, 1983 City Council meeting, it was decided that the City would advertise for the vacancy created by Martin DesLauriers in his resignation from his position as Chief of Police. Following that meeting and on March 28, 1983, the City Administrator pre- pared and sent an ad for publication in a police professional journal and also the League of Minnesota Cities magazine. I was told by both publica- tions managers that the ad was approximately two weeks late, for publication in the April issues. Both ads will appear the first week of May and we • can expect a number of applications during that same month. Tentatively, applications are to be submitted by June 1 and will be reviewed thereafter. 1 am proposing a screening panel to review all employment applications as well as screen final candidates through an oral interview process. It is hopeful that in late June, or at the latest in early July, the City Council will be able to review the final candidates and make a selection for the next Chief of Police. Attached is a copy of the municipal ad which is to appear in the Minnesota Cities publication and the same ad will appear in the police professional journal. The City Council will be periodically updated as to progress that is being made through the selection process. l\ • ity Administrator Attachment 105- 3795 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 BEA BiOMCMST 10� PHONE: (612) 454-8100 THOMAS EGAN JAMES A, SMITH JERRY THOMAS THEODORE WACHTER Cp dMem THOMAS HEDGES M:zrch 28, 1983 G'°A"" ",01° EUGENE VAN OVERSEKE GIy Gert JEAN MEHLE PUBLICATIONS MANAGER LEAGUE OF MINNESOTA CITIES 183 UNIVERSITY AVE E ST PAUL MN 55101 Re: Municipal Ad for May League of Minnesota Cities Publication Dear Jean: The following municipal ad is to be printed in the May 1983 League of Minnesota Cities magazine: CHIEF OF POLICE. South metro area suburb, population approximately 25,500. Department has 1983 budget of $1,374,370, 24 sworn officers and 12; civilians. Proposed starting salary $36,000 to $38,472 plus excellent benefits. Responsible for planning, organizing and directing the activity of the police department including, budget planning and administration. Administration and command experience a must; bachelors degree in law enforcement, related field or minimum of 6. years experience as a chief of police or assistant chief of police in an equivalent sized community. Must possess or be able to obtain P.O.S.T, license. Applicant must be familiar with modern police management techniques, be innovative and progressive with strong emphasis on crime prevention and community relations. Send resume with letter of application to Thomas L. [ledges, City Administrator, 3795 Pilot Knob Road, Eagan, MN 55122, by June 1, 1983. Sincerely, \ \66uv-� �4 Thomas L. Hedges City Administrator TLH/hnd !06 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY SPECIAL NOTE The City Administrator, City Attorney and Public Works Director would like to remind the Council of the necessity to at least have a quorum of the Council convene the formal final assessment hearing at 7:00 p.m. on Monday, April 4 -to comply with the technical date and time referenced in the legal notices that were. published in the local newspaper and sent to all affected property owners for the final assessment hearings scheduled for the April 5 Council agenda. It is recommended that the Council call the final assess- ment meeting to order at 7:00 p.m.', ask if there are any questions or comments pertaining to the proposed final assessments and con- tinue the final assessment hearing for further discussion to be held at 7:00 p.m. on Tuesday, April 5, 1983. The attached special notice was sent to all property owners who are affected by the proposed final assessments. The City Administrator will address any specific procedural ques- tions at the Council meeting on Monday, April 4, as it pertains to these final assessment hearings. J6. of eagan 3795 PILOT KNOB ROAD. P.O. BOX 21199 SEA BLOMOUIST EAGAN. MINNESOTA 55121 MOM PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH _ JERRY THOMAS THEODORE WACHTER March 29, 1983 `°""dM °°s THOMAS HEDGES Cry Ad frara ' EUGENE VAN OVERBEKE cry Cba Re: Final Assessment Hearing, April 4, 1983 To whom it may concern: This letter is to inform you that the individual notices that were sent out to the affected property owners together with the notices that were published in the legal newspaper (Eagan Chroni- cle) incorrectly referenced the date of the final assessment hear- ing as April 4, 1983. The correct date of the final assessment hearing is scheduled to be held at 7:00 P.M. at the Eagan City Hall on Tuesday, April 5, 1983. In order to comply with the notices as published, the City Council will briefly convene on Monday, April 4th to continue the final assessment hearing con- sideration until Tuesday, April 5th at 7:00 P.M. Therefore, if you have any questions, concerns or objections pertaining to your final assessments for the project that benefited your property, they will be discussed and addressed only at the final assessment meeting to.be held on Tuesday, April 5, 1983 at 7:00 P.M. We apologize for any confusion or inconvenience that this typo- graphic error has created. Sincerely, Tho�Col ert, vE? as b , P.E. Director of Public Works TAC/jach cc - Paul Hauge, City Attorney THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY