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11/10/1983 - City Council SpecialSPECIAL MEETING EAGAN CITY COUNCIL THURSDAY NOVEMBER 10, 1983 7:15 P.M. I. Call Meeting to Order II. .Canvass Of 11-8-83 Municipal Election Ballots/City Hall III. Joint Meeting: Ind. School District 191/ Rahn Elementary School - Media Center A. Projected Growth in Area B. Closing of Cedar Elementary C. Activities Which Might be Offered for Eagan Residents at Cedar Elementary D. Impact of Budget Cuts E. Problems Resulting in 3 School Districts F. City's Current Plans for Improvement of County Road 30 G. Other IV:. Other V. Adjournment MEMO TO: HONORABLE MAYOR & CITY FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 8, 1983 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for 7:15 p.m. on Novem- ber 10, 1983. The purpose of this meeting is to: 1. Canvass today's municipal election ballots, and Meet with the Board of Directors of Independent School Dis- trict 191 to discuss issues that are common to both governing bodies. The special meeting will start at 7:15 at the Eagan City Hall and the City Clerk, Gene VanOverbeke, will be present to canvass the election ballots. Following the canvassing of the ballots, the City Council, if time permits could listen in on a part of the special Advisory Planning Commission meeting until it is time to travel to Rahn Elementary School for the joint school board meeting starting at 7:45 p.m. The Advisory Planning Commission meeting is starting at 7:00 p.m. and the City Administrator will be in attendance at that meeting to present background information on the tax increment financing application as well as make a joint presentation regarding the tax increment financing plan and redevelopment plan as prepared by the consultants. As soon as the administrator can leave the planning commission meeting, he will attend the joint school board meeting at Rahn Ele- mentary School. The City Administrator has discussed a tentative agenda with Ted Foot, Superintendent of Schools for Independent School District #191, and items that might stimulate some discussion are listed on the attached agenda. Ted Foot is aware of the special planning commission meeting and a possible late arrival of the City Adminis- trator and therefore will be the facilitator for the joint meeting. Enclosed is a copy of a memorandum that the City Administrator has sent to the Advisory Planning Commission which provides a very brief update for the tax increment financing application and action that is to be considered by the APC. Also enclosed is a copy of the tax increment financing plan, entitled Redevelopment District #1 and the redevelopment plan and development program (contained within the same booklet) as prepared by Evensen-Dodge, Inc. Please hang on to this booklet and bring the same to the November 15 meeting. s/Thomas L. Hedges City Administrator TLH/hnd SPECIAL MEETING ADVISORY PLANNING COMMISSION THURSDAY NOVEMBER 10, 1983 7:00 P.M. CITY OF EAGAN I. Call Meeting to Order II. Review of Tax Increment Application III. Tax Increment Redevelopment Plan & Development Program IV. Tax Increment Financing Plan Redevelopment District $1 Review V. Other VI. Adjournment A SPWIAL 1WTINU Of THE ADVISORY PLANNING a@IIISSIo9 RAGA9S MzRU=A NOVEMBER 109 1983 A special meeting of the Advisory Planning Commission was held at the City Hall at 7:00 p.m. Those present were Chairman Hall, Members Rrob, Wold and Turnham. Absent were Members Bohne, Wilkins, McCrea and Mulrooney. Also present were Dick Helde from Faegre & Benson, Don Kaysser of Evansen E Dodge, City Administrator Hedges, City Planner Runkle and City Attorney Hauge. Chairman Hall convened the meeting and noted that the Commission had considered a Planned Unit Development Zoning and Preliminary Plat for the Laukka-Heck property, including a proposed race -track facility. This included a 233 acre site for Class A paramutual horse -racing facility proposed by Minnesota Jockey Club, Inc. The following approval of the two applications by the City Council were submitted by the Minnesota Jockey Club requesting that the City Council consider industrial revenue financing in"the approximate amount of $26,000,000.00 to construct the grandstand and other, related build- ings and also for tax increment financing to cover infra -structure costs, more specifically, utilities, parking, grading, etc. The City has 'set two public hearings for the November 15, 1983 City Council meeting, first to consider tax increment financing and second, industrial financing.fpr the project. It was noted the Finance Committee has met on three occasions with repre- sentatives of Bond Counsel and Fiscal Representatives, together with City staff persons. Before an application for tax increment financing can be reviewed by the City Council according to Minnesota Statutes, it must be accompanied by a redevelopment plan, a statement of the method proposed for financing the project and the written opinion of the planning agency, if there is one. A Tax Increment Financing Plan, Redevelopment District B1 dated November 15, 1983 has been prepared by Evansen & Dodge, fiscal consultants, and was distributed to the Planning Commission members before the meeting to review the plan in some detail. Mr. Hall stated the main purpose was to determine whether the plan is consistent with the City's Comprehensive Guide Plan. There were no objections to the proposal and after discussion, Turnham moved, Wold seconded the motion to reaffirm the action of the Planning Commission regarding the zoning and the preliminary plat and to issue a written opinion that the plan is consistent with the Eagan Comprehensive Guide Plan and recom- mend for approval to the City Council. All voted in favor. ADJOURNMENT Upon motion by Wold, seconded Rrob, it was resolved that the meeting adjourn at 7:15 p.m. All voted yes. Then followed a detailed question and answer period with the consultants, including Steve Pflaum of the Minnesota Jockey Club concerning the proposed tax increment financing and industrial revenue financing for the project. The meeting continued until 9:00 p.m. PHH Secretary SPECIAL MEETING EAGAN CITY COUNCIL THURSDAY NOVEMBER 10, 1983 7:15 P.M. I. Call Meeting to Order II. .Canvass Of 11-8-83 Municipal Election Ballots/City Hall III. Joint Meeting: Ind. School District 191/ Rahn Elementary School - Media Center A. Projected Growth in Area B. Closing of Cedar Elementary C. Activities Which Might be Offered for Eagan Residents at Cedar Elementary D. Impact of Budget Cuts E. Problems Resulting in 3 School Districts F. City's Current Plans for Improvement of County Road 30 G. Other IV:. Other V. Adjournment MEMO TO: HONORABLE MAYOR & CITY FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 8, 1983 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for 7:15 p.m. on Novem- ber 10, 1983. The purpose of this meeting is to: 1. Canvass today's municipal election ballots, and Meet with the Board of Directors of Independent School Dis- trict 191 to discuss issues that are common to both governing bodies. The special meeting will start at 7:15 at the Eagan City Hall and the City Clerk, Gene VanOverbeke, will be present to canvass the election ballots. Following the canvassing of the ballots, the City Council, if time permits could listen in on a part of the special Advisory Planning Commission meeting until it is time to travel to Rahn Elementary School for the joint school board meeting starting at 7:45 p.m. The Advisory Planning Commission meeting is starting at 7:00 p.m. and the City Administrator will be in attendance at that meeting to present background information on the tax increment financing application as well as make a joint presentation regarding the tax increment financing plan and redevelopment plan as prepared by the consultants. As soon as the administrator can leave the planning commission meeting, he will attend the joint school board meeting at Rahn Ele- mentary School. The City Administrator has discussed a tentative agenda with Ted Foot, Superintendent of Schools for Independent School District #191, and items that might stimulate some discussion are listed on the attached agenda. Ted Foot is aware of the special planning commission meeting and a possible late arrival of the City Adminis- trator and therefore will be the facilitator for the joint meeting. Enclosed is a copy of a memorandum that the City Administrator has sent to the Advisory Planning Commission which provides a very brief update for the tax increment financing application and action that is to be considered by the APC. Also enclosed is a copy of the tax increment financing plan, entitled Redevelopment District #1 and the redevelopment plan and development program (contained within the same booklet) as prepared by Evensen-Dodge, Inc. Please hang on to this booklet and bring the same to the November 15 meeting. s/Thomas L. Hedges City Administrator TLH/hnd SPECIAL MEETING ADVISORY PLANNING COMMISSION THURSDAY NOVEMBER 10, 1983 7:00 P.M. CITY OF EAGAN I. Call Meeting to Order II. Review of Tax Increment Application III. Tax Increment Redevelopment Plan & Development Program IV. Tax Increment Financing Plan Redevelopment District $1 Review V. Other VI. Adjournment A SPWIAL 1WTINU Of THE ADVISORY PLANNING a@IIISSIo9 RAGA9S MzRU=A NOVEMBER 109 1983 A special meeting of the Advisory Planning Commission was held at the City Hall at 7:00 p.m. Those present were Chairman Hall, Members Rrob, Wold and Turnham. Absent were Members Bohne, Wilkins, McCrea and Mulrooney. Also present were Dick Helde from Faegre & Benson, Don Kaysser of Evansen E Dodge, City Administrator Hedges, City Planner Runkle and City Attorney Hauge. Chairman Hall convened the meeting and noted that the Commission had considered a Planned Unit Development Zoning and Preliminary Plat for the Laukka-Heck property, including a proposed race -track facility. This included a 233 acre site for Class A paramutual horse -racing facility proposed by Minnesota Jockey Club, Inc. The following approval of the two applications by the City Council were submitted by the Minnesota Jockey Club requesting that the City Council consider industrial revenue financing in"the approximate amount of $26,000,000.00 to construct the grandstand and other, related build- ings and also for tax increment financing to cover infra -structure costs, more specifically, utilities, parking, grading, etc. The City has 'set two public hearings for the November 15, 1983 City Council meeting, first to consider tax increment financing and second, industrial financing.fpr the project. It was noted the Finance Committee has met on three occasions with repre- sentatives of Bond Counsel and Fiscal Representatives, together with City staff persons. Before an application for tax increment financing can be reviewed by the City Council according to Minnesota Statutes, it must be accompanied by a redevelopment plan, a statement of the method proposed for financing the project and the written opinion of the planning agency, if there is one. A Tax Increment Financing Plan, Redevelopment District B1 dated November 15, 1983 has been prepared by Evansen & Dodge, fiscal consultants, and was distributed to the Planning Commission members before the meeting to review the plan in some detail. Mr. Hall stated the main purpose was to determine whether the plan is consistent with the City's Comprehensive Guide Plan. There were no objections to the proposal and after discussion, Turnham moved, Wold seconded the motion to reaffirm the action of the Planning Commission regarding the zoning and the preliminary plat and to issue a written opinion that the plan is consistent with the Eagan Comprehensive Guide Plan and recom- mend for approval to the City Council. All voted in favor. ADJOURNMENT Upon motion by Wold, seconded Rrob, it was resolved that the meeting adjourn at 7:15 p.m. All voted yes. Then followed a detailed question and answer period with the consultants, including Steve Pflaum of the Minnesota Jockey Club concerning the proposed tax increment financing and industrial revenue financing for the project. The meeting continued until 9:00 p.m. PHH Secretary