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11/22/1983 - City Council SpecialSpecial Joint City Council And Advisory Park and Recreation Commission Tuesday November 22, 1983 7:00 P.M. Eagan City Hall I. Call Meeting To Order II. Review Park Master Plan Funding and Implementation Plan Chapter III Proposed 1984 Public Enterprise Budget IV Other V Adjournment MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS, PARKS & RECREATION COMMISSION CHAIRMAN AND ALL ADVISORY COMMISSION MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 17, 1983 SUBJECT: SPECIAL JOINT CITY.COUNCILAND'ADVISORY PARKS AND RECREATION COMMISSION MEETING SCHEDULED FOR TUESDAY, NOVEMBER 22, 1983 A meeting has been scheduled by the City Council to review Chapter J, which is the "Funding and Implementation Plan" Chapter of the Parks Master Plan. The City Council has desired a final review of that Chapter jointly with the Parks and Recreation Commission before any final consideration is given to adoption of the Park Master' Plan. Please bring your Park Master plans to the special City Council meeting. The Director of Parks and Recreation would like to retain all the Park Master Plan notebooks so the final addition can be repaired for distribution at a later date. The Park Site Development Summary that is contained on pages J-8 and J-9 of the proposed Park Master Plan indicates a total Park Site Development Summary of $6,050,500. The City Council feels it is in the best interest of the City that the Parks and Recreation Commission and City Council be in agreement that the objectives and estimated dollars to accomplish those objectives be a work plan that they are willing to support, as the Park Master Plan is implimented during the next few years. It has been the impression of the Parks and Recreation Commission that the entire amount would not be funded and all objectives would not be met in the first funding phase. More than likely, the first funding phase would be accomplished by proceeds generated \_ from a successful referendum. The Parks and Recreation Commission, in examining implementation of the Park Site Development Objectives listed on pages J-8 and J-9, have appointed a subcommittee that has met twice and prepared "a working proposal" for first phase implementation. This working proposal is not intended to be a recommendation of the "Parks and Recreation Commission= as -a whole, for they have not taken any formal action to date. The working proposal, a copy is attached, provides a development scheme and an estimated cost for each development, including four (4) community parks, several neighborhood parks and some parks where sites would be developed with playground equipment. The total cost for the first phase working proposal is $3,072,000 less $120,000 that the Director of Parks and Recreation expects from LAWCON funds, giving a net total estimate of $2,952,000. The Director of Parks and Recreation, in review of the subcommit- tee's discussion, has prepared what is defined as the results of what that first phase development would accomplish. Also, a discussion is included that states why the subcommittee has proposed no park work at this time on various community and neighborhood parks. That discussion is also provided. The attachment, reviews the working proposal in the chronology MEMO TO HONORABLE MAYOR & CITY COUNCILMEMBERS, PARKS AND RECREATION COMMISSION CHAIRMAN AND ALL ADVISORY COMMISSION MEMBERS PAGE 2 I have just discussed. It is possible that there could be two, three or more phases required to fully implement the remainer of Park Site Development objectives as defined in the Park Master Plan. As stated in the Administrative Review prepared by the Director of Parks and Recreation as an attachment, most of these parks have not been acquired and are not ready for development, therefore requiring no funding at this time. It is intended that the Director of Parks and Recreation will provide a brief overview of the working proposals that have been developed by a subcommittee of the Parks and Recreation Commission for the purpose of general discussion. This will help the City Council and Parks and Recreation Commission arrive at a consensus on whether the Park Site Development Summary, as outlined on J-8 and J-9 of the Funding Implementation Chapter of the Park Master Plan, should or should not be adopted as it is presented. The City Council has the public enterprise funds to review during the same evening and since review of the Park Master Plan is concentrated on the Funding and Implementation Chapter, it is hopeful that the joint meeting can be concluded at approximately 8:30 p.m., allowing the City Council adequate time to review the public enterprise funds. Thomas L. Hedges, City Administrator TLH/jmj Attachment November 9, 1983 Working Proposal Rahn: 3 Softball fields 1 baseball 1 soccer (overlay) 1 soccer (renovation) Play equipment Utilities .Parking Landscaping (Optional) Maintenance, Storage/toliet bldg. Capricorn: 1 major baseball 1 minor baseball 1 soccer (undersized)overlay 2 hockey Vita course Building/shelter Parking Open Skating Landscaping Soccer/baseball field lights Northview: Connect baseball to softball - fencing Irrigation - 4 fields Lighting - 2 fields Enlarge parking Trail/Landscaping Building/shelter Schwanz Lake Park: Grading Play Equipment Horseshoe pits 1 back stop 6 open picnic shelter picnic tables/grills Trails/roads Canoe access Landscaping Utilities (optional) major shelter with restroom Total Community Parks - $1,412,000 (not including optionals) City wide trails.(lump sum) Neighborhood Parks Coachman Grading 2 softball 2 hockey 1 play equipment hard court shelter trails/parking landscaping 9 $361,000 (46,000) $460,000 45,000 $206,000 $340,000 (50,000) $80,000 $219,000 Neighborhood Parks (cont.) DeBoer Removals/grading 1 softball(all field area) Hard court play equipment vita course picnic shelter trail/parking/bridge observation deck/dock landscaping Eagan 'Hills -grading 1 softball 1 soccer 1 play equipment hard court trail/parking Fish 'Lake Grading Parking/trails Boat launch Picnic area Fishing docks Pilot Knob Removals: hockey, shelter Grading Hockey 2 hockey rinks h vita course trails shelter improve ball -skating field - school November 9, 1983 $230,000 $120,000 $ 72,000 $153,000 RidW Cliff 1 hockey 1 ball field 1 soccer(limited) play equipment 2 tennis courts skating shelter trails/parking $151,000 Wedgewood: Grading 2 ball fields 1 soccer overlay hard court play equipment archery area open shelter trails/parking landscaping 2 tennis courts $209,000 2 November 9, 1983 Neighborhood Parks (cont.) South Oaks Grading/Seeding Play equipment (Open space will provide for soccer/ballfield) $ 34,000 Lakeside Grading/seeding (Open space wi-11 provide for ballfield, future development) $ 20,000 Carlson Lake Turf improvement k play equipment trail observation deck 2 docks stairway/trail $ 46,000 Evergreen Repair 2 tennis courts Play equipment Ball field improvement $ 34,000 Country Home Tennis court repair Play equipment Turf/ball field $ 21,000 Woodhaven 2 tennis court repair/lighting parking lot ball field play equipment $ 35,000 Lexington All purpose court repair Ball field improvement Play equipment Remove hockey/shelter Relocate skating area $ 30,000 Highview Removal of hockey rink Regrade/improve turf Replace play equipment Hard court .Tennis court resurface soccer field Parking/trail Landscaping $ 75,000 Carnelian Remove part of hard courts Remove hockey rink/lights Improve turf Play equipment Relocate shelter Open shelter Landscaping $ 77,000 Total neighborhood park $ 1,526,000 Redevelopment $ development 3 November 9, 1983 Working Proposal Sites.for play equipment Oak Chase Burr Oaks Peridot Path Walden Heights Cinnamon Ridge $ 54,000 Community Parks $1,412,000 Neighborhood Parks 1,526,000 Play Equipment 54,000 Trails 80,000 Sub -total - - 3,072,000 120,000 (Less L.A.W.C.O.N. Funds - Rahn F, Fish Lake) Total $2,952,000 Sub -committee members asked staff to identify additional maintenance cost associated with the development of'parks. This is to be part of the system study. Preliminary, with the development of these park areas, it's probable that several new pieces of equipment would have to be added over a period of years. To include a large capacity mower (7 -gang). Other additions might in- clude a smaller groundsmaster type mower, tractor for brooming/blowing of rinks and related parks tasks, pick-up truck. The exact number, types of units and timing of purchases are dependent upon pace of development. 4 Working Proposal Results 21 Sites with new play equipment 4 new tennis courts 6 existing courts upgraded 2 existing courts lighted 3 new baseball fields 1 new field lighted 4 new softball fields 2 existing softball fields lighted - November 3, 1983 Revised November 9, 1983 Meets 1982 standards 11 11 it Meets 1982 standards No standard- but will reduce future needs for field space. Meets 1983-84 population No standard, but will reduce future field space needs. 4 existing softball field irrigated 7 new hockey rinks lighted Hockey will exceed by 4 1982 standard. 2 existing rinks eliminated 5 new skating areas 2 ponds made accessible for skating 5 overlay soccer (Rahn, Wedgewood, Capricorn, Eagan Hills, Coachman - Meets 182 level if 2 overlay = one free standing. 1 free standing soccer created (Rahn) 7 new ball fields in neighborhood parks 5 hard court play areas trails boat launch lake observation (3 parks) Picnic areas/picnic shelter Parking areas Landscaping (signage, security lights, trees, tables) Shelters/warming houses E Working Proposal Park Site'with NO work proposed Blue Cross/Blue Shield Vienna Woods Winkler/Jackson Mallard Park Heine Pond Park Donnywood Patrick Eagan/Windtree Burr Oak Thomas Lake Blackhawk Ches Mar Oak, Pond Hills Cedar Pond River Hills Park East Hill Top November 3, 1983 Revised November 9, 1983 - Acquisition not completed n n n 'Park service district combined w/P.K. Study required Play equipment proposed - site not acquired for remainder of park. No park plan - study required; No park plan - study required; Open Space No park plan developed developed developed New North Athletic Field - Acquisition * New North Athletic Field - Development - Post 1990 acquisition not completed acquisition not completed *At the November 9 sub -committee meeting, it,was suggested that the park site Acquisition fund not be used for development, but acquisition of needed sites, particulax3y the new north athletic field. Consequently, the dollar amounts in the summation total have been changed to reflect that the park site fund will not be used to match L.A.W.C..O.N. grants. El Special Joint City Council And Advisory Park and Recreation Commission Tuesday November 22, 1983 7:00 P.M. Eagan City Hall I. Call Meeting To Order II. Review Park Master Plan Funding and Implementation Plan Chapter III Proposed 1984 Public Enterprise Budget IV Other V Adjournment MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS, PARKS & RECREATION COMMISSION CHAIRMAN AND ALL ADVISORY COMMISSION MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 17, 1983 SUBJECT: SPECIAL JOINT CITY.COUNCILAND'ADVISORY PARKS AND RECREATION COMMISSION MEETING SCHEDULED FOR TUESDAY, NOVEMBER 22, 1983 A meeting has been scheduled by the City Council to review Chapter J, which is the "Funding and Implementation Plan" Chapter of the Parks Master Plan. The City Council has desired a final review of that Chapter jointly with the Parks and Recreation Commission before any final consideration is given to adoption of the Park Master' Plan. Please bring your Park Master plans to the special City Council meeting. The Director of Parks and Recreation would like to retain all the Park Master Plan notebooks so the final addition can be repaired for distribution at a later date. The Park Site Development Summary that is contained on pages J-8 and J-9 of the proposed Park Master Plan indicates a total Park Site Development Summary of $6,050,500. The City Council feels it is in the best interest of the City that the Parks and Recreation Commission and City Council be in agreement that the objectives and estimated dollars to accomplish those objectives be a work plan that they are willing to support, as the Park Master Plan is implimented during the next few years. It has been the impression of the Parks and Recreation Commission that the entire amount would not be funded and all objectives would not be met in the first funding phase. More than likely, the first funding phase would be accomplished by proceeds generated \_ from a successful referendum. The Parks and Recreation Commission, in examining implementation of the Park Site Development Objectives listed on pages J-8 and J-9, have appointed a subcommittee that has met twice and prepared "a working proposal" for first phase implementation. This working proposal is not intended to be a recommendation of the "Parks and Recreation Commission= as -a whole, for they have not taken any formal action to date. The working proposal, a copy is attached, provides a development scheme and an estimated cost for each development, including four (4) community parks, several neighborhood parks and some parks where sites would be developed with playground equipment. The total cost for the first phase working proposal is $3,072,000 less $120,000 that the Director of Parks and Recreation expects from LAWCON funds, giving a net total estimate of $2,952,000. The Director of Parks and Recreation, in review of the subcommit- tee's discussion, has prepared what is defined as the results of what that first phase development would accomplish. Also, a discussion is included that states why the subcommittee has proposed no park work at this time on various community and neighborhood parks. That discussion is also provided. The attachment, reviews the working proposal in the chronology MEMO TO HONORABLE MAYOR & CITY COUNCILMEMBERS, PARKS AND RECREATION COMMISSION CHAIRMAN AND ALL ADVISORY COMMISSION MEMBERS PAGE 2 I have just discussed. It is possible that there could be two, three or more phases required to fully implement the remainer of Park Site Development objectives as defined in the Park Master Plan. As stated in the Administrative Review prepared by the Director of Parks and Recreation as an attachment, most of these parks have not been acquired and are not ready for development, therefore requiring no funding at this time. It is intended that the Director of Parks and Recreation will provide a brief overview of the working proposals that have been developed by a subcommittee of the Parks and Recreation Commission for the purpose of general discussion. This will help the City Council and Parks and Recreation Commission arrive at a consensus on whether the Park Site Development Summary, as outlined on J-8 and J-9 of the Funding Implementation Chapter of the Park Master Plan, should or should not be adopted as it is presented. The City Council has the public enterprise funds to review during the same evening and since review of the Park Master Plan is concentrated on the Funding and Implementation Chapter, it is hopeful that the joint meeting can be concluded at approximately 8:30 p.m., allowing the City Council adequate time to review the public enterprise funds. Thomas L. Hedges, City Administrator TLH/jmj Attachment November 9, 1983 Working Proposal Rahn: 3 Softball fields 1 baseball 1 soccer (overlay) 1 soccer (renovation) Play equipment Utilities .Parking Landscaping (Optional) Maintenance, Storage/toliet bldg. Capricorn: 1 major baseball 1 minor baseball 1 soccer (undersized)overlay 2 hockey Vita course Building/shelter Parking Open Skating Landscaping Soccer/baseball field lights Northview: Connect baseball to softball - fencing Irrigation - 4 fields Lighting - 2 fields Enlarge parking Trail/Landscaping Building/shelter Schwanz Lake Park: Grading Play Equipment Horseshoe pits 1 back stop 6 open picnic shelter picnic tables/grills Trails/roads Canoe access Landscaping Utilities (optional) major shelter with restroom Total Community Parks - $1,412,000 (not including optionals) City wide trails.(lump sum) Neighborhood Parks Coachman Grading 2 softball 2 hockey 1 play equipment hard court shelter trails/parking landscaping 9 $361,000 (46,000) $460,000 45,000 $206,000 $340,000 (50,000) $80,000 $219,000 Neighborhood Parks (cont.) DeBoer Removals/grading 1 softball(all field area) Hard court play equipment vita course picnic shelter trail/parking/bridge observation deck/dock landscaping Eagan 'Hills -grading 1 softball 1 soccer 1 play equipment hard court trail/parking Fish 'Lake Grading Parking/trails Boat launch Picnic area Fishing docks Pilot Knob Removals: hockey, shelter Grading Hockey 2 hockey rinks h vita course trails shelter improve ball -skating field - school November 9, 1983 $230,000 $120,000 $ 72,000 $153,000 RidW Cliff 1 hockey 1 ball field 1 soccer(limited) play equipment 2 tennis courts skating shelter trails/parking $151,000 Wedgewood: Grading 2 ball fields 1 soccer overlay hard court play equipment archery area open shelter trails/parking landscaping 2 tennis courts $209,000 2 November 9, 1983 Neighborhood Parks (cont.) South Oaks Grading/Seeding Play equipment (Open space will provide for soccer/ballfield) $ 34,000 Lakeside Grading/seeding (Open space wi-11 provide for ballfield, future development) $ 20,000 Carlson Lake Turf improvement k play equipment trail observation deck 2 docks stairway/trail $ 46,000 Evergreen Repair 2 tennis courts Play equipment Ball field improvement $ 34,000 Country Home Tennis court repair Play equipment Turf/ball field $ 21,000 Woodhaven 2 tennis court repair/lighting parking lot ball field play equipment $ 35,000 Lexington All purpose court repair Ball field improvement Play equipment Remove hockey/shelter Relocate skating area $ 30,000 Highview Removal of hockey rink Regrade/improve turf Replace play equipment Hard court .Tennis court resurface soccer field Parking/trail Landscaping $ 75,000 Carnelian Remove part of hard courts Remove hockey rink/lights Improve turf Play equipment Relocate shelter Open shelter Landscaping $ 77,000 Total neighborhood park $ 1,526,000 Redevelopment $ development 3 November 9, 1983 Working Proposal Sites.for play equipment Oak Chase Burr Oaks Peridot Path Walden Heights Cinnamon Ridge $ 54,000 Community Parks $1,412,000 Neighborhood Parks 1,526,000 Play Equipment 54,000 Trails 80,000 Sub -total - - 3,072,000 120,000 (Less L.A.W.C.O.N. Funds - Rahn F, Fish Lake) Total $2,952,000 Sub -committee members asked staff to identify additional maintenance cost associated with the development of'parks. This is to be part of the system study. Preliminary, with the development of these park areas, it's probable that several new pieces of equipment would have to be added over a period of years. To include a large capacity mower (7 -gang). Other additions might in- clude a smaller groundsmaster type mower, tractor for brooming/blowing of rinks and related parks tasks, pick-up truck. The exact number, types of units and timing of purchases are dependent upon pace of development. 4 Working Proposal Results 21 Sites with new play equipment 4 new tennis courts 6 existing courts upgraded 2 existing courts lighted 3 new baseball fields 1 new field lighted 4 new softball fields 2 existing softball fields lighted - November 3, 1983 Revised November 9, 1983 Meets 1982 standards 11 11 it Meets 1982 standards No standard- but will reduce future needs for field space. Meets 1983-84 population No standard, but will reduce future field space needs. 4 existing softball field irrigated 7 new hockey rinks lighted Hockey will exceed by 4 1982 standard. 2 existing rinks eliminated 5 new skating areas 2 ponds made accessible for skating 5 overlay soccer (Rahn, Wedgewood, Capricorn, Eagan Hills, Coachman - Meets 182 level if 2 overlay = one free standing. 1 free standing soccer created (Rahn) 7 new ball fields in neighborhood parks 5 hard court play areas trails boat launch lake observation (3 parks) Picnic areas/picnic shelter Parking areas Landscaping (signage, security lights, trees, tables) Shelters/warming houses E Working Proposal Park Site'with NO work proposed Blue Cross/Blue Shield Vienna Woods Winkler/Jackson Mallard Park Heine Pond Park Donnywood Patrick Eagan/Windtree Burr Oak Thomas Lake Blackhawk Ches Mar Oak, Pond Hills Cedar Pond River Hills Park East Hill Top November 3, 1983 Revised November 9, 1983 - Acquisition not completed n n n 'Park service district combined w/P.K. Study required Play equipment proposed - site not acquired for remainder of park. No park plan - study required; No park plan - study required; Open Space No park plan developed developed developed New North Athletic Field - Acquisition * New North Athletic Field - Development - Post 1990 acquisition not completed acquisition not completed *At the November 9 sub -committee meeting, it,was suggested that the park site Acquisition fund not be used for development, but acquisition of needed sites, particulax3y the new north athletic field. Consequently, the dollar amounts in the summation total have been changed to reflect that the park site fund will not be used to match L.A.W.C..O.N. grants. El