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03/22/1984 - City Council Regular• Administrative Agenda Information March 22, 1984 Meeting Page Three 4. Project 405, Authorize the Preparation of a Feasibility Report, Rahn Road - Streets -- As the Council is well aware, the condition of Rahn Road from Shale Lane to Beau D'Rue Drive has been deteriora- ting steadily over the past several years to the point that the maintenance department is having extreme difficulty in maintaining the existing service through patching. Rahn Road continues to han- dle increasing volumes of traffic combined with the heavier traffic loads of fire trucks, MTC busses, school busses, etc. The present width and design section is inadequate for the present traffic con- ditions. Due to the fact that this is a municipal state aid street (MSAS), any improvements to be funded by MSAS would require it to be widened to the minimum standard of 44' with concrete curb and gutter. Due to the anticipated easement acquisitions and involved public hearings associated with this proposed improvement, the pub- lic works director is requesting authorization to prepare the feasi- bility report to initiate this process during the summer of 1984 so that the plans can be prepared during the fall of 1984 to be approved municipal state aid during the winter of 1984/85 for an early 1985 construction program. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the prepara- •tion of a feasibility report for Project 405 (Rahn Road - Street Improvements). s/Thomas L. Hedges City Administrator • ADMINISTRATIVE AGENDA • REGULAR MEETING EAGAN CITY COUNCIL MARCH 22, 1984 EAGAN CITY HALL 6:30 P.M. CITY ATTORNEY CITY ADMINISTRATOR DIRECTOR OF PUBLIC WORKS 1. Project 404, Receive Petition/Order Feasibility Report (Lexing- ton Place 2nd Addition & Lexington Place South - Utilities) 2. Contract 84-7, Approve Plans/Order Advertisement for Bids (Ce- darvale 2nd Addition - Storm Sewer & Driveways) • 3. Advisory Planning Commission Member Selection 4. Project 405, Authorize the Preparation of a Feasibility Report, (Rahn'Road -.Streets) • • MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1984 SUBJECT: ADMINISTRATIVE AGENDA INFORMATION CITY ATTORNEY There are no items to be considered under City Attorney at this time. CITY ADMINISTRATOR There are no items to be considered under City Administrator at this time. DIRECTOR OF PUBLIC WORKS 1. Project 404, Receive Petition/Order Feasibility Report (Lexing- ton Place 2nd Addition and Lexington Place South - Utilities) The City has received a petition from U.S. Homes, Inc., requesting the preparation of a feasibility report to complete the installation of utilities to service the Lexington Place Subdivision adjacent to Duckwood Drive. Presently, U.S. Homes is proceeding through the Planning Commission with a request to change the previously approved preliminary plat providing for apartment/condominium de- velopment south of Duckwood Drive to a small lot, zero lot line single family development similar to the Ridgecliff 7th Addition. Their proposed construction schedule requires a November 15th com- pletion of these utilities. This schedule combines with the fact that to provide sanitary sewer service to this property an easement will have to be acquired across the easterly portion of Barry Til- ley's property. They have indicated that they would like to have the City initiate the public improvement process as soon as possible and to initiate condemnation proceedings to acquire all required easements outside this subdivision. However, they have indicated that they will continue to work with the City and the property owners for a negotiated acquisition of these easements without con- demnation. Normally, the City does not accept petitions and order preparation of feasibility reports for subdivisions that have not received pre- liminary plat approval by the City Council. However, they have guaranteed all costs associated with this early study and feasibili- ty report preparation should the revised preliminary report not be approved by the Council. In any event, sanitary sewer service for the southern portion of the Lexington Place development must come from Wescott Road through the Tilleys' property irregardless Administrative Agenda Information March 22, 1984 Meeting Page Two of the type of development within Lexington Place. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and order a feasibility report for Project 404, Lexington Place 2nd Addition and Lexington Place South - Utilities, or continue consi- deration until the April 17 Council meeting at which time the revi- sion to the previously approved preliminary plat will be considered. 2. Contract 84-7, Approve Plans/Order Advertisement for Bids (Cedarvale 2nd Addition - Storm Sewer & Driveways) -- On March 6, the public hearing was closed and the installation of storm sewer and driveway extensions to service the businesses within the Cedar - vale 2nd Addition and the Country C1ub.Market was approved and plans and specifications were ordered for preparation. These plans have now been completed and are being presented to the Council for their review and approval. As the Council may recall, during the public hearing, there was concern expressed pertaining to the installation of adequate land- scaping within the boulevard area to screen the dumpster/loading dock area of the Country Club Market. A landscaping plan has been prepared by the Staff with an estimated cost of approximately $2500. The Public Works Director is meeting with a representative of Coun- try Club Market Wednesday morning to discuss whether this improve- ment should be included as a part of the City contract or whether they elect to install this landscaping privately with a financial security to guarantee completion this season. The Public works Director will discuss the status of the landscaping for the Country Club Market at the Council meeting Thursday evening. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 84-7 and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Friday, April 13. 3. Advisory Planning Commission Member Selection -- Presently, Scott Merkley, whose hiring as Engineering Tech II was previously considered on this agenda, is the designated alternate member for the Advisory Planning Commission. If his selection to fill the engineering position is approved by Council action, it may become necessary for the City Council to appoint a new alternate to the Planning Commission due to the apparent conflict of interest asso- ciated with Scott's new position with the City. Scott has indicated that he would be willing to step down from the Planning Commission if he is hired to fill the position. • • The Council may wish to select an individual from the past applica- tions presently on file or request that new applications be solici- ted with an interview process to be established. • ACTION TO BE CONSIDERED ON THIS ITEM: To determine the procedure for filling the proposed vacancy of. the alternate member of the Advisory Planning Commission. AGENDA REGULAR MEETING EAGAN CITY COUNCIL • EAGAN. MINNESOTA CITY HALL MARCH 22, 1984 6:30 P.M. I. 6:30 - ROLL CALL 6 PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA S APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS Q % A. Fire Department (+ C. Park Department L B. Police Department P 2,o D. Public Works Department e• IV. 6:55 - CONSENT AGENDA 13 A. Personnel Items Q OA B. Resolution for Intoxilyzer pya C. Selective Service System Registration Resolution o' y7 D.✓ Resolution Designating Municipal State Aid Streets (MSAS) 1g E. Grading Permit Application, Knob Hill Professional Park (Ed Dunn) ',.Q F.N Contract 83 ' -01, Change Order #4, Water Treatment Plan[ �',LyG. Project 386, Knob Hill Professional Park - Cancellation of Public �lmprovement Project • o,50H.V/Traffic Signal Agreement #62017M, 1-35E & Lone Oak Road V. 7:00 - PUBLIC HEARINGS '31 A. Consideration of a Preliminary Resolution for a Multi-familv e Housing Development Revenue Bond Issue for Carriage Hills Apartment Proiect ($6,000,000) '32-B. Amendment to Housing Plan e• VI. OLD BUSINESS �•33 A. Lone Oak Tree 34-B. Bond Referendum for Parks System Development Improvement VII. NEW BUSINESS n.-3! A. RICHARD WINKLER, Winkler Development. for preliminary plat, \\ plat, Oak Cliff, consisting of approximately 33 acres and containing 75 single family lots and 9 twinhome lots in part of the W11 of the NW114 of Section 31 as part of the Winkler -Jackson Planned Development. 5.7 % B. Howard Kyllo, Kyllo Development, for preliminary plat, Rose PHill Addition, consisting of approximatelv 12.4 acres containing 14 single familv lots in parts of Lots 1-4. Jon Croft Acres, • together with Lot 1, Block 1, Blackhawk Hills Addition, located in part of the SE1% of Section 17 and part of the SW1k of the SA of Section 16 lying north and northwesterly of Blackhawk Lake and south of Kyllo Lane. • • is PAGE 2 p 7 C. RONALD C. HELMER; Northland Mortgage Co., for preliminary plat, 1 Lexington Square, consistine of approximatelv 132 acres and con- tainine 369 single familv lots in part of the NW4: of Section 23 south of Wescott Road, east of Lexington Avenue (County Road 43) . and north of Northview Park Road. q S D. GERALD PEARSON AND BILL DIEDRICH for rezonine from A (Agri- cultural) to R-1 (Residential Single District) of approximatelv 23 acres and for preliminarv.plat, Safari Estates Second Addition, consisting of approximately 23.5 acres containing 41 single family lots in part of the M of the SWk of Section 32 lying northwesterly of Safari Pass and Safari Estates and West of Galaxie Avenue. VIII. ADDITIONAL ITEMS A. Contract 84-3, Receive Bids/Award Contract (Almquist Lake Lift Station) % B. National Development Council Training/Authorization for William ` Escher %%I C. Consideration of Economic Development Commission Budget Q\f6 D. Consideration of Single Headend for the Joint Cable Communication p System. \ \\q E. Final Plat Application, Sunset Addition f \L1 F. Final Plat Application, Sunset 2nd Addition G. Project #400, Receive Petition/Order Feasibility Report (Oak Cliff Pond Outlet) H. Project #401, Receive Petition/Order Feasibility Report P(Lexington Square Trunk Storm & Sanitary Sewer) I. Project #402, Receive Petition/Order Feasibility Report (Safari Addition - Streets & Utilities) Project #403, Receive Petition/Order Feasibility Report (Rose e Hill Addition - Streets & Utilities) Resolution Requesting Various County Road Improvements IX. ` VISITORS TO BE HEARD (For those persons not on the agenda) P[ Abaifllt0ZN9iDRYI MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS • FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 15, 1984 SUBJECT: AGENDA INFORMATION MEMO FOR MARCH 22, 1984, CITY COUNCIL MEETING After approval of the March 6, 1984, regular City Council minutes and the agenda for the March 22, 1984, City Council meeting, the following items are in order for consideration: SPECIAL NOTE There are several Department Head items scheduled for consideration on this City Council Agenda. There is adequate time to resolve each of the Department Head items if limited discussion is expected. However, if members of the City Council anticipate a lengthy discussion on any of the items, it might be well to continue those items until later in the City Council meeting, specifically Public Works since Tom Colbert will be present. DEPARTMENT (HEAD?.BUS'1N£SS FIRE DEPARTMENT • A. Fire Department -- There are no items to be discussed under Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are two items to be discussed for the Police Department at this time: 1) Vehicle For the Animal Warden •- As a part of the '1984 Budget, Capital Outlay was approved in the amount of $4,500 for a used van in the Department of Animal Control. There is also authorization to approve a new van for the Water and Sewer Department. As a part of the Budget discussion during the Fall of 1983, there would be some consideration given to recycling the van in the Utility Department to Animal Control for the purpose of transporting animals within the City. Since that discussion, there has been further discussion at the City Council level about the purchase of a new van as opposed to recycling of a used van. The additional amount of money for purchase of a new van is to be considered out of Equipment Certifi- cates. A directive was given to the Chief of Police to investigate the difference between a mini -van and full-size van and how they relate to the transportation of animals by the Animal Warden. A copy of t,ha�t memorandum and cost comparison is enclosed on pages �'through • _1�_ for review by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To consider the purchase of a van for use by the Animal Warden, with the type of van to be determined by the City Council. I OF 3830 Pilot Knob Road Eagan, Minnesota 55122 1 March 1984 TO: Thomas L. Hedges, City Administrator FROM: Administrative Captain SUBJECT: VEHICLE FOR THE ANIMAL WARDEN police department NY M. BERTME GMdbb PATRICKJ.GEAGAN �anw vNw CgWn KENNETM N. AS2MANN Ot�nlw�tgdn I spoke to Rosemount Dodge regarding a Dodge Mimi Van vs the Dodge full-size van. The Mini -cargo van is extremely difficult to order at this time. The delivery time on the mini -van is six months to one year. The mini -van is approxi- mately $356 less than the full-size 6-cyclinder van. If we do some comparative shopping, I feel we could get a better price on the full-size cargo van. Dealers are not willing to reduce their price on the smaller unit as they are in such demand. The animal warden drives approximately 12,000 miles per year. If a new Chrysler product with a galvanized body and rust - proofing were purchased, I suspect the animal warden could use the vehicle eight to nine years, barring unforeseen diffi- culties. If the 1979 Chevrolet cargo van is transferred from the Water Department to the animal warden, I estimate it will provide two to three more years of use. This vehicle currently has 60,000 miles on it and is not rust -proofed. The -1979 Chevrolet gets approximately 9 miles to the gallon. We would also have to do some body work on it to allow for air circulation to the back of the unit for the animals during the summer months. I understand Richfield did not do this and had several animals die from the heat while being transported. Regardless of what we elect to do, we are going to have to do something soon. On the present van, there are several spots under the front seat which are completedly rusted through. A leaf spring broke and went through the floor in the back of the unit. The outside of the body is rusted through all away around the outside. I am very concerned about the integ- rity of the undercarriage because of the rust. Patrick J. Geagan PJG/vk Attach. 2 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN.OUR COMMUNITY WDGE MINI VAN Base Price Dealer Prep. 2.6 Engine Automatic Transmission Air Conditioning TOTAL DODGE FULL SIZE 6 CYCLINDER VAN $ 8,036 Base Price $ 8,237 150 Dealer Prep. 150 271 Power Steering 267 454 Automatic Transmission 492 761 Air Conditioning 882 $ 9,672 TOTAL $10,028 $356 DIFFERENCE WARRANTY 5 years 50,000 miles drive time 12 years 12,000 miles everything else P 0 PJG/vk/03/01/84 3 2 -years 24,000 miles drive time 1 year 12,000 miles everything else. Agenda Information Packet March 22, 1984 City Council Meeting • Page Two 2) Previously, at regular City Council meetings, the Curfew Ordinance has been addressed and the City Administrator was directed to meet with the Chief of Police and review the validity of retaining language in the City Code legisla- ting a Curfew Ordinance. The City Administrator has reviewed the City Council's concern over enforcement of a Curfew Ordinance due to the "status offender" legisla- tion and other concerns that were raised at recent meetings. The Chief of Police has addressed those concerns in a memorandum attached on pages _< through �. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny authoriza- tion to proceed with a Curfew Ordinance as an amendment to the City Code. • • OF 3830 Pilot Knob Road Eagan. Minnesota 55122 7 March 1984 police department PATRICK J. GEAGAN KENNETH D. ASZMANN Adminisinni"caotaln Opentlona Captain TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: CURFEW ORDINANCE JAY M. SERTHE Chief of Polka This memo is in response to your request to look into the above ordinance and its effects. First, I should explain the term "Status Offender". A status offender is a violation of the law that only a minor can be charged with such as buying or possessing cigarettes, possession or consumption of alcohol, truancy, runaway and curfew. Secondly, the question was raised: "Can we enforce a status offense?". The answer is yes. I have talked to the county attorney's staff and they confirm this is addressed in State Statute 260:125. However, as a past practice, we normally wait until we have had several contacts with a juvenile before we petition him/her into Juvenile Court for the status offense. In Dakota County, there is a special court to handle these juvenile cases. Third, I personally, as well as other officers, have received information from parents who are very much in agreement with the Curfew Ordinance. In many cases, it seems to give the parents in need of a reson to restrict their child's evening activities, an excuse, if you will, to put a time limit on their request. As officers, we feel this ordinance gives us assistance in dealing with the late hour loitering by youths. In the past we have found that children will sometimes tell their parents that they are staying at a friends or "camping out" in a tent, but instead they spend a good deal of their time roaming the streets, and in some cases, committing car prowls, vandalisms, thefts and/or burglaries. Also we have had problems with young people from Eagan as well as from neighboring communities "hanging around" Cedarvale, Cedarvale Lanes and the "Q" station. In some instances, they create a problem for the merchants by disturbing the customers. This ordinance give us the authority to ask them to leave if no specific crime has been committed except their nuisance. n THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Thomas L. Hedges "Curfew Ordinance" • Page Two It is extremely rare for us to petition a young person to court for a curfew violation but if we have had several contacts with the youth, this may be the contact that sends him/her to court. Also, under item 10.30, subd#5, no mention is made of youths going to or from work. I am sure this was an oversight and the proper wording could be added. JMB/KDA/vk cc: Gene VanOverbeke n U R. J Berthe Agenda Information Packet March 22, 1984 City Council Meeting • Page Three 11 • C. Park Department -- There are four (4) items to be considered under Park Department. 1) At the February 7, 1984, City Council meeting, the City Council reviewed a recommendation of the Advisory Parks and Recreation Commission to rename 14 parks throughout the community. The City Council approved the renaming of eight parks however raised question regarding the names of six of the parklands and asked that the Parks and Recreation Commission again review the names they had selected. Parks and Recreation Commission met on March 1 and enclosed on pages —7 through $ , is a copy of the City Administrator s memorandum dated February 24, and a copy of the action taken by the Parks and Recreation Commission in the form of a memorandum from Commission member Carrol to the Director of Parks and Recreation. These documents are enclosed on pages T through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny with or without change the naming of six parklands as stated in the attached memorandums. 7 MEMO TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: THOMAS L. HEDGES, CITY ADMINISTRATOR DATE: FEBRUARY 24, 1984 SUBJECT: NAMING OF PARK LANDS/CITY OF EAGAN In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, February 7, 1984, 14 parks were renamed in accordance with the recommendation for renaming the parks as set forth by the Advisory Parks and Recreation Commission. Those parks include: Oak Chase Park, Thomas Lake Park, Carnelian Park, Cinnamon Park, Country Home Park, O'Leary Park, Fish Lake Park, Berry Patch Park, Pilot Knob Park, Ridgecliff Park, Walnut Hill Park, Wescott Station Park, Woodhaven Park, and Meadowland Park. The City Council excluded from their official authorization of park names six (6) other park lands and are suggesting to the Parks and Recreation Commission alternative names for those parks. The following lists the park land names as recommended by the Advisory Commission, immediately followed by a new name as a suggestion from the City Council: (* There was no recommendation, however, the City Council felt there might be family tension if Schwanz, Trapp, or some other family name is used for this property. If a family name is to be used, it should clearly be the name of the family who either originally settled the property or has had ownership to the property longer than any other family.) The City Council appreciates the work the Advisory Parks and Recreation Commission has put into the renaming of the park land and was especially excited about the creativity in using unique names. The main reason for changing two of the park land names back to the original, Northview and Highline, is due to the community -wide name recognition of those two parks, much the same as Carnelian Park. The reason for changing Robber's Ravine Park was basically a feeling that the word, "Robber's", might not provide a good connotation throughout the community and, furthermore, the name is quite lengthy. The reason for changing Barley Corn to Moonshine is one of identification. The City Council concluded that a majority of people using the park might not associate Barley Corn with the making of alcohol, whereas, Moonshine more clearly defines historical significance • of an activity that once occurred in that park. 1) Downing Athletic Fields Northview Athletic Fields 2) Stonecutter's Park Quarry Park 3) 4) Robber's Ravine Park Barley Corn Park Ravine Park Moonshine Park 5) Logger's Trail Highline Trail 6) Trapp Farm Park (* There was no recommendation, however, the City Council felt there might be family tension if Schwanz, Trapp, or some other family name is used for this property. If a family name is to be used, it should clearly be the name of the family who either originally settled the property or has had ownership to the property longer than any other family.) The City Council appreciates the work the Advisory Parks and Recreation Commission has put into the renaming of the park land and was especially excited about the creativity in using unique names. The main reason for changing two of the park land names back to the original, Northview and Highline, is due to the community -wide name recognition of those two parks, much the same as Carnelian Park. The reason for changing Robber's Ravine Park was basically a feeling that the word, "Robber's", might not provide a good connotation throughout the community and, furthermore, the name is quite lengthy. The reason for changing Barley Corn to Moonshine is one of identification. The City Council concluded that a majority of people using the park might not associate Barley Corn with the making of alcohol, whereas, Moonshine more clearly defines historical significance • of an activity that once occurred in that park. CITY ADMINISTRATOR/DIRECTOR OF PARKS & RECREATION February 24, 1984 Is Page 2 The minutes that were drafted by the Assistant City Attorney at the February 7 .City Council meeting are in error and will be corrected at the next City Council meeting. The City Council is suggesting that the Parks and Recreation Commission re-examine the naming of the six (6) parklands that were not changed by official action of the City Council. Please make that correction to the Parks & Recreation Commission members at your next regular meeting. .0 City A 2 Fi—nistrator TLH/kf 0 • Iml E March 9, 1984 MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: NAMING OF PARKS The Advisory Parks and Recreation Commission on Thursday, March 1, reviewed the issue of park names.Essentially there were six parks which the City Council deferred back to the Commission for review again. The Commission did this at its regular meeting and asked Mr. Carroll, who was the Chairman of the Parks Names Committee to address a memo to the City Council explaining how some of the names were derived. I might add that as it relates to Northview Athletic Fields, there were two additional thoughts concerning the need to change this name designation.. First, access to the park is not available from Northview School. There has been and continues to be some confusion when you say Northview Fields, you mean Northview School and people tend to go to the wrong • facility. Further, there is no access to Northview Park near the school site and hence, there is confusion evolved from this dilemma. The second aspect of the name change is that Burnsville also has a Northview Park location. Apparently this has caused some confusion with those residents of Eagan who live in the Burnsville school district when mention is made of athletic activities at Northview Park/Athletic Fields as it relates to soccer and other activities. Perhaps with time permitting, this item could be placed on the March 22 Council Agenda or deferred to the special meeting of the Advisory Commission on Tuesday, March 27, if you feel this would be a more appropriate opportunity to discuss this. KV/js 0 L 10z MEMORAKDDM DATE: March 6, 1984 TO: Kenneth Vraa, Director of Parks & Recreation FROM: Richard L. Carroll (/ SUBJECT: Naming of Park Lan a C iy of Eagan In response to the Memorandum from Mr. Hedges dated February 24, 1984, the following information is presented as the consensus of Commission. 1. Downing Athletic Fields is the recommended name rather than Northview Athletic Fields. This is a City Park - not a school field and therefore deserving of its own identification. We believe a subtle association of this park with education is fine. That is whey we selected the name of Eagan's first teacher for this park. Within a few years Eagan will undoubtedly have its own high school next door. the Northview name will then fade into a secondary importance. Finally, please note that our Park System Plan calls for an athletic park in Section 10. You will note that this location is north northwest of Northview. We do not believe we should confuse our people with a Northview which is actually south southeast of another athletic park. • 2. Stonecutter's Park was recommended because a deceased early settler in the area who plied his trade in erecting our State Capitol Building. We are not aware of a quarry of any significance in the area. • 3. Eagan's history has noted that the Jesse James Gang spent the night near this park on their way from St. Paul to Northfield where their botched bank robbery made history. We would rather try again at a new name rather than to use the generic term "Ravine". 4. Barley Corn Park is preferred over Moonshine Park by all members. Moonshine was the "official" name for the cooked -down stuff. Barley Corn was the down-home part of history. Before alcoholism became a disease it was known as being in the clutches of John Barley Corn. 5. Logger's Trail was recommended because when the railroad was being built along the eastern edge of Eagan much of the choice white oak trees along this trail were sawed into railroad ties and sledded generally along this trail to the rail site. This again is part of our history. The name "Highline" like road, ditch, or ravine has little significance and would create no user interest. /0 R E LJ 0 z 6. Trapp Farm Park - We suggest this name be withdrawn from further consideration until a more detailed analysis can be made. In summary the Advisory Park & Recreation Commission has attempted to create interest and enthusiasm in the naming of parks. We also believe it is an excellent opportunity to interweave our history with our surroundings. We hope that the children will have a chance to use their imagination, not just with cold statistics of history but perhaps some of the lore that is part of our past. It is understood that a brief summary will be signed at the entrance's to these parks so that park users too can learn and enjoy the aura of Eagan. Agenda Information Packet March 22, 1984 City Council Meeting • Page Four • u 2) The City is in a position to open the community room at the Fire Administration Building for City wide groups. Cleaning of the Building will be a requirement following the use of the community room by various groups, and in addition certain equipment will be required such as folding tables and a bulletin board. City Administrator asked the Director of Parks and Recreation to prepare an operating budget for the community room for special consideration by the City Council. Expenses for the community room were not considered at the time the 1984 budget was developed. Therefore, consideration of the attached memorandum and proposed operating budget is found on pages 115 through _ and is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the community room/Fire Administration Building operating budget in the amount of $1,655 as suggested. VX, • March 9, 1984 MEMO TO: ATOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: COMMUNITY ROOM/FIRE ADMINISTRATION BUILDING Tom, you inquired as to an estimated operating budget for the Community Room at the Fire Administration Building. Attached to this memo is a preprogrammed budget outlining costs for 1984. Please note that we have included a request for ten folding, adjustable height, tables at an estimated cost of $1,000. The remainder of the budget is a best "guestimate" for 1984 and until such time as we have had some operating experience. Should you require any additional information or explanation, please feel free to contact me. LJ KV/js Attach. • 13 u 17J • • ACTIVITY: COMMUNITY ROOM, FIRE ADMINISTRATION BUILDING [Kly.116W.1K9 1�fX*i W44.1 To provide the minimum equipment required to facilitate the expected needs of users of the Community Room. To provide for staff for on-site supervision of the Community Room when groups from the community are present. PROGRAM DESCRIPTION The equipment would be stored and available for use in the Community Room. A building supervisor would be contracted to be on site for scheduled events at which no City staff would be present. A job description for a building supervisor has been prepared. ESTIMATED OPERATING BUDGET CONTRACTUAL COST 1984 Building Supervisor - 4 events/mo. $ 540.00 @ 3 hrs. for 10 mos. @ $4.50 hr. GENERAL SUPPLIES - EQUIPMENT 10 folding, adjustable height, 30' x 72' tables @ approx. $100 $ 1,000.00 each. 1 bulletin board, 48" x 96" approx. $ 115.00 TOTAL EQUIPMENT - $ 1,115.00 'EST. TOTAL PROGRAM COST - $ 1,655.00 JUSTIFICATION REVENUE 1984 $ 200.00 (est.) The minimum requirements in terms of equipment and staff must be made available to encourage use of the Community Room by community organi- zations. Revenue is difficult to estimate as non-profit organizations pay minimal fees as per the City's guidelines for the use of the Community Room. DESIRABLE OPTIONS Publicize and actively pursue use of the room by community organizations. Evaluate the current policy of special events vs. regular weekly/monthly events. Evaluate the use of the facility for fire and park and recreation programs. M] • • • Agenda Information Packet March 22, 1984 City Council Meeting Page Five 3) The Advisory Parks and Recreation Commission is recommending that the City again consider grants through the LAWCON/LCMR grants program. For a copy of their recommendation, refer to the attached memorandum found on pages through ACTION TO BE CONSIDERED ON THIS ITEM: To approve, modify or reject the Advisory Commissions recommendation for the submission of three (3) priority parks grant applications for fiscal year 1985. 15 MEMO TO: HONORABLE_MAYOR_8_CITY COUNCILMEMBERS • TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS a RECREATION DATE: MARCH 6, 1984 SUBJECT: LAWCON/LCMR FISCAL YEAR 1985 GRANT APPLICATIONS The Advisory Parks and Recreation Commission on March 1, 1984, reviewed potential grant applications for the Fiscal Year 1985 LAWCON/LCMR grants program (see attachment addressed to the Advisory Commission). The Advisory Commission reviewed each of the subject park parcels and after a thorough discussion, has recommended to the City Council that grants be submitted in the following priority: 1. Coachman Park 2. Schwanz Lake Park 3.- Capricorn Park In addition, the Advisory Commission has recommended to the City Council that the City staff and City Attorney be authorized to begin negotiations for acquisition of approximately 1.4 acres • from three private property owners whose property touch upon the south shore of Schwanz Lake. It was noted that acquisition costs could come from part of a combined development/acquisition proposal or from the park site fund as may be necessary. Members also noted an express concern for the requirement of providing matching funds for each grant application. They requested staff to review and restructure said grant applications to reduce the amount of the City's match to a level acceptable to the Council and sustainable within the park site fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve modify or reject the Advisory Commission's recommendation for the submission of th three priorty parks grant applications for Fiscal Year 19851 Attachment KV/kf 0 MEMO TO: ADVISORY PARKS & RECREATION COMMISSION . FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: FEBRUARY 23, 1984 SUBJECT: FISCAL YEAR 1985 LAWCON/LCMR PARK GRANTS At the February meeting of the Advisory Parks & Recreation Commis- sion, staff made a brief presentation on possible changes for the fiscal year 1985 LAWCON/LCMR Grants program. Although the Metropolitan Council has not adopted its final review criteria, it would be appropriate for the Advisory Parks and Recreation Commission to determine its priorities for grant applications to insure that these applications can be submitted on a timely basis. Therefore, staff has prepared the following information relative to potential park sites for your consideration. 1. Coachman Park - In 1979 the City received an acquisition grant to acquire a portion of now Coachman Park. This grant was awarded to the City under the entitlement of a community athletic complex for Section 9. The amount of the grant award to the City was for $99,000. Of this amount approximately $33,000 was of state LCMR funds. Because there is a $200,000 maximum award for • LCMR funds to any single project, there remains at least $170,000 of funding which can still be sought for development of the this park area. The working proposal currently being reviewed for a possible park bond referendum, indicates that Coachman Park's development would cost approximately $220,000, thus making it eligible for the funding under the LCMR/LAWCON cost -haring formula. 2. Schwanz Lake. Park - The designation of Schwanz Lake Park as a community park may give this park area some priority for grant funding. However, there are three identifiable problems at this time which may affect the awarding of funds to the City for this park. These three problems are as follows: 1) the City does not currently own the property although it has been designated for acquisition under the Lexington South PUD. Assuming that Mr. Curry follows through with his intentions of deeding this property to the City by October of 1984, this concern will be eliminated; 2) there remains approximately 1.4 acres of additional shoreline aquisition from three private property owners whose lot lines touch upon the south shore of Schwanz Lake. This aquisi- tion was noted in the systems plan study. Should the determination be made that a grant should be submitted for Schwanz Lake Park for development, direction should be given to the City Attorney's office to proceed with is negotiations for purchase of this land. Acquisition costs could become a part of the grant application under a combined development/acquisition proposal; 17 DIRECTOR OF PARKS & RECREATION/ADVISORY COMMISSION • February 23, 1984 Page 2 3) Access to Schwann Lake Park is to be from the proposed future South Wescott Hills Drive. Because the timing of this road construction is uncertain, it may affect the ranking of the grant. This can be somewhat mitigated by the inclusion of a temporary access road on the alignment of the future road bed. Including the optional shelter building for Schwanz Lake, development costs are estimated at $390,000. Under current formulas and at this grant maximum, the City could receive a total of $150,000 assuming sufficiently high rankings. 3. Capricorn Park - Capricorn Park has been designated as a quasi -community park facility under the park system plan. Estimated cost for the development of this facility is $460,000. Like Schwanz Lake, assuming high enough grant ranking, the City could expect to receive as much as $150,000 toward these development costs. Capricorn Park, because of its size, service area, accessibility by major roadways, as well as site suitability, lends itself toward being ranked as a significant project. 4. Rahn Park - Staff has considered the Phase 2 approach • to the development of the athletic fields at Rahn Park. However, the City has already received, under the previous acquisition and Phase 1 development grant, $170,000. Current guidelines prohibit more than $200,000 maximum for any single project and, therefore, would limit the City to receiving only an additional $30,000 toward the Phase 2 development. 5. Thomas Lake Park/Blackhawk Park - The Director of Parks and Recreation has been approached by Mr. Ed Dunn to determine the interest of the City in acquiring, through purchase, the parkland designated under the existing PUD's for dedication, and in the case of Blackhawk Park, the offer to sell additional land to the south of Black - hawk Lake. Under the proposal to_acquire through purchase parkland shown to be dedicated under the PUD agreement, the City would acquire the land with a grant application allowing the City to have earlier control of the property and then reinstating a cash dedication requirement on the adjacent land parcel which would generate future cash dedication fees exceeding the City's share in the cost acquisition procedure. This would be similar to acquisition of designated park property along Blackhawk Lake. • Staff has a concern for the rankings of acquisition applications at this time as the ranking criteria is now heavily weighted toward development type projects. Staff has been considering II DIRECTOR OF PARKS & RECREATION/ADVISORY COMMISSION • February 23, 1984 Page 3 a possible development project for Thomas Lake Park but without acquisition of the property or acquisition pending, it is very unlikely the City would receive approval of a grant application. The Advisory Commission should make a determination of which grant applications it would like to have submitted for the fiscal year '85 grant cycle. Members should keep in mind that it may now submit more than one grant application. Members must also keep in mind that matching funds will be required by the City should the grants be awarded to any one or all of the projects submitted. There is insufficient funding within the park site fund to cover these matching costs and could only be made available through a successful parks bond referendum or special assessment levy. ACTION TO BE CONSIDERED ON THIS ITEM: Advisory Parks and Recrea- tion Commission is asked to select for recommendation to the City Council,,qrants to be submitted for 1985. is KV/jj/kf • and Recreation iq Agenda Information Packet March 22, 1984 City Council Meeting • Page Six 4) The City Council has directed the Advisory Parks and Recreation Commission and its Director of Parks and Recrea- tion in conjunction with the Building Inspection Department to review the condition of the Kehne house, taking into consideration the condition of the building and a possible use for that facility. The Director of Parks and Recreation and Chief Building Inspector have met and reviewed Kehne house on several occasions. A subcommittee of the Advisory Parks and Recreation Commission has also met and reviewed this issue on behalf of the Commission and City Council. Mr. Roger Sjobeck, of the Atkins Association, Inc., and a resident of the City of Eagan, has volunteered his time to do a preliminary review of the house. Upon reviewing his recommendations, it is now the suggestion of the Advisory Parks and Recreation Commission that Mr. Roger Sjobeck be hired to perform a detailed review of the Kehne house with cost estimates for remodification. Enclosed on pages '2_1 I through is a copy of a memorandum prepared -4y `th—e Director o PaTand Recreation reviewing this item. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or disapprove • the hiring of Mr. Roger Sjobeck to perform a detailed review of the Kehne house with cost estimates for remodification. SPECIAL NOTE: Any of the above items under Parks and Recreation could be considered at the special joint meeting of the Parks and Recreation Commission on Tuesday, March 27, 1984, if the City Council so desires. Mayor Blomquist, as Chair, may wish to schedule some of those items for discussion on Tuesday evening after she completes the review of the Agenda and City Council packet. The City Administrator will await proper direction on Thursday, March 22, from Mayor Blomquist or the City Council at the meeting. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered under Public Works Department at this time. ZO MEMO\TO: —TOM HEDGES,_CITY_ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: KEHNE HOUSE The subcommittee of the Advisory Parks and Recreation Commission on special issues, met on February 23, 1984, to review the informa- tion concerning the Kehne House. The subcommittee had met twice previously in regard to this issue and met with the purpose of reviewing, the information prepared by Mr. Roger Sjobeck of the Adkins Association Inc. Mr. Sjobeck is the principal architect in the Association and a resident of the City of Eagan who has volunteered his time to do a preliminary review of this house. At that subcommittee meeting and the regular meeting on March 1, 1984, with the entire membership of the Advisory Commission, the Commission again reviewed the status of the Kehne House. The Advisory Commission concurred with the subcommit- tee's findings that the Kehne House has substantial potential for use as a future City facility. This was based on Mr. Sjobeck's preliminary findings on the condition of the house. Although Mr. Sjobeck had made two visits to the home and spent a considerable amount of time reviewing the blueprints and condition • of the house, it was noted that this was still a preliminary finding relative to the cost and value of the home. It was therefore suggested that, based on these findings, that a more intensive investigative research is warranted. Therefore, the subcommittee requested Mr. Sjobeck to prepare a cost estimate to do a more detailed study. In response to this request, Mr. Sjobeck has suggested that the following work be done: 1. A remeasuring and redrafting of the floor plan of the house should be made because of the obvious number of additions that were made from the original plan. • 2. A thorough survey of the condition of the house including its mechanical and utilitarian functions be made to note deficiencies. 3. That a draft plan be drawn to show major changes which would be required to correct any deficiencies and/or to make the house suitable for public/private use. 4. That a review and redesign of the bathroom to determine its suitability for use as a private facility or public/ handicapped useage. 5. That a detailed cost estimate be prepared on the home. 11 KEN VRAA/TOM HEDGES •March 6, 1984 Page 2 Mr. Sjobeck suggested that such work could be done on a hourly, not -to -exceed figure of $1,200. As discussed. by the Advisory Parks and Recreation Commission, it was recommended to the City Council that Mr. Sjobeck be hired to perform the work as outlined on a cost not -to -exceed basis. It was the Commission's feeling that to proceed on any direction relative to the utilization of the home is justified by this expenditure. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/disapprove of the Advisory Parks and Recreation Commission recommendation to hire Mr. }oger Sjobeck to perform a detailed review of the Kehne House AYth cost estimates for remodification. KV/kf • • 22 Agenda Information Packet • March 22, 1984 City Council Meeting Page Seven There are eight (8) items on the agenda referred to as the Consent Agenda requiring one (1) motion by the City Council. If the City Council desires to discuss any of the items in further detail, those items should be removed from the consent agenda and placed under additional items unless the discussion required is brief. PERSONNEL ITEMS A. Personnel Items 1. As a part of the 1984 Budget, the Police Department was given authorization to hire two, twelve hour a week dispatchers. After their review of dispatcher scheduling, it is now apparent that one (1) 24 hour per week person would better serve their needs in the dispatch center. The Police Department is request- ing that authorization be given to hire one person as a part- time dispatcher to work 24 hours a week to be effective approx- imately April 16, 1984. A 1984 Budget appropriation has been made for the total hours as requested. • ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the hiring of a 24-hour per week dispatcher beginning effective April 16, 1984. • Special Note: Additional Personnel Items will be forwarded with tha administrative packet on Wednesday. 13 Agenda Information Packet March 22, 1984 City Council Meeting Page Eight RESOLUTION FOR INTOXILYZER B. Resolution for Intoxilyzer -- The City of Eagan has been noti- fied by the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, that a new Intoxilyzer 5000 will be leased at no cost to the City of Eagan by the State. This equipment re- places the old Breathalyzer equipment that is currently used by our Police Department. The State is asking that the City enter into an agreement at no cost to the City for this mechanism which will allow the State to place a new infrared breathtesting instru- ment and stimulator within our Police Department. The Intoxilyzers were purchased with money from a Federal highway and traffic safety grant and from the State of Minnesota legislative appropriation of matching funds. They are distributing the testing instruments in a manner similar to the program in which the City received the Breathalyzer equipment. Again, there is no cost allocation required by the City Council; however, a resolution approving a lend/lease program for the Intoxilyzer 5000 is required. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the Mayor and City Clerk to execute the resolution and agreement on behalf of the City of Eagan for Intoxilyzer 5000. SELECTIVE SERVICE SYSTEM REGISTRATION RESOLUTION C. Selective Service System Registration Resolution -- Mayor Blomquist received a resolution from the Minnesota Selective Service System asking that a proclamation be made by the City Council to help Minnesota maintain its excellent registration compliance. Enclosed on pages a!through'16-is a copy of a letterfrom the State Director and a sample resolution. ACTION TO BE CONSIDERED ON THIS ITEM tration Awareness Month. EV To proclaim April as Regis - 11 • • MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR,HEDGES DATE: MARCH 21, 1984 SUBJECT: ADDITIONAL INFORMATION FOR 3-22-84 COUNCIL MEETING CONSENT AGENDA A. Personnel Items -- The following are additional items to be added under this heading in the Consent Agenda: 2. Planning/Engineering Secretary -- with the recent resigna- tion of the secretary for the Planning/Engineering Departments, the staff proceeded to fill this vacancy as authorized by Coun- cil action on March 6. After interviewing several candidates staff is recommending that Julie Dykstra, 3727 Denmark Court, be hired to fill this vacancy effective March 23, 1984, at the rate of compensation for the position in the current union contract. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the hiring of Julie Dykstra as the secretary .for Planning/Engineering • effective March 22, 1984. 3. Engineering Tech II -- As a part of the approved 1984 bud- get, the Public Works Department advertised for applications to fill the newly created position of Tech II within the Engi- neering Department. Staff is recommending that Mr. Scott Merk- ley, 1385 High Site Drive, who is presently a technician for the Dakota County Highway Department, be hired for this posi- tion. The Public Works Director is recommending that Mr. Merkley be hired at the rate of compensation provided for in the 1984 budget to become effective April 2, 1984. • ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the hiring of Scott Merkley as the Engineering Tech II effective April 2, 1984. Note: Both individuals have passed the required physical ex- aminations and are available for work subject to Council con- firmation. PLEASE ADD THIS PAGE AS PAGE 23A OF THE COUNCIL AGENDA PACKET. Q 3-A Additional Information Memo • March 22, 1984 Council Meeting Page Two PUBLIC HEARINGS A & B. Carriage Hills Apartment Project Bond Issue -- A petition was received today, March 21, concerning the bond issue to construct the Carriage Hills Apartment project. A copy of that petition is enclosed as pages 32A through 32Q. OLD BUSINESS B. Bond Referendum for Parks System Development improvement -- Enclosed on pages 34A through 34I is a copy of the Citizens Task Force on Parks' recommendation to the City Council concerning the proposed bond issue. • s/Thomas L. Hedges City Administrator i Minnesota Selective Service System ' Y r � t NG Armory 500 So. fith Street. Minneapolis. MN 55415 .Dear honorable Mayor The Selective Service System is conducting a public awareness campaign to urge all young mcn to register. We can be proud that registration in Minnesota is going well. We want to keep up our good record. We in Selective Service urge you to assist us in this important endevour by pronoting a resolution or proclamation in your city. An example of a resolution is enclosed for your city to help I-Iinnesota maintain its excellhnt registration compliance. Robert P. iT State Director E . as f � Ji� '� _ �) LJ RESOLUTION WHEREAS, the continuation of the program for peacetime registration for the Selective Service System contributes to National readiness by reducing as much as two months the time required for a full defense mobilization; and WHEREAS, over one million United States citizens have sacrificed their lives to protect the rights and freedoms of all Americans and registration for Selective Service is an integral part of current preparedness to' preserve these rights and freedoms in the future; and WHEREAS, more than 10 million men, representing over 96 percent of potential registrants, have registered with the Selective Service System since the resumption of registration and by so registering have enhanced United States National defense preparedness; and WHEREAS, the Selective Service System has been tasked with assisting in the process of improving our readiness posture by • calling upon eighteen year old male citizens to identify themselves by simply registering their name, address, date of birth and social security number with that System by spending five minutes at the Post Office within thirty days of their eighteenth birthday; and WHEREAS, there is a severe penalty for failure to register; NOV' THEREFORE, BE IT RESOLVED that the (Governor,. Mayor, Legislature Corporation Association City Council,. County Board, political party,.club., etc. as named) does hereby support continuation of registration with Selective Service and does hereby declare April, 1984 as REGISTRATION AWARENESS MONTH • and does hereby ,urge all the young register with the Selective Service Military Selective.Service Act. 01 men in the State of Minnesota to - System in accordance with the Agenda Information Packet • March 22, 1984 City Council Meeting Page Nine MUNICIPAL STATE AID STREETS D. Resolution Designating Municipal State Aid Streets (MSAS) -- The Engineering Division of the Public Works Department has reviewed our annual allocation for designation of municipal state aid streets (MSAS) for 1984. This review results in the recommendation that Four Oaks Road from Coachman Road to Pilot Knob Road (through the Sperry Park property) be deleted from MSAS designation due to the fact that this road connection has been formally dropped from con- sideration by the City Council through the approval of the Compre- hensive Land Use Guide Plan. Taking this mileage and adding to it the additional mileage available due to our growth. We have designated four streets to maintain our maximum mileage designation and resultant maintenance and construction funding assistance as follows: MSAS NUMBER STREET FROM TO 118 Northview Park Road Lexington Ave. 0.75 Miles East of Lexington Ave. 119 Coachman Road Yankee Doodle Four Oaks Road Road • 120 Yankee Doodle Road T.H. 13 Pilot Knob Road 121 Blue Gentian Road T.H. 55 T.H. 149 • In order for these designations to be incorporated to maximize our funding allotment, it is necessary for the Council to approve these two resolutions pertaining to MSAS designations. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the resolutions revoking and establishing certain municipal state aid streets as indicated and authorize the Mayor and City Clerk to execute all related documents. a7 Agenda Information March 22, 1984 City Page Ten Packet Council Meeting GRADING PERMIT/KNOB HILL PROFESSIONAL PARK E. Grading Permit Application, Knob Hill Professional Park (Ed Dunn) -- We have received an application for a grading permit from Mr. Ed Dunn to proceed with the development of the Knob Hill Profes- sional Park. As the Council may have noticed, all the heavy con- struction equipment has been moved onto the site in anticipation of an early spring construction start date. All requirements associated with the application have been submitted, reviewed and found to be in order by staff for favorable consideration by Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the grading permit application for the Knob Hill Professional Park as submitted by Ed Dunn. CONTRACT 83-01/WATER TREATMENT PLANT F. Contract 83-01, Change Order #4, Water Treatment Plant -- Con- tinuous research into the filter -media material to be installed in our Water Treatment Plant has indicated that the particle sizes specified to be furnished, may be slightly larger than desired to optimize the cleansing action of the backwash cycle of our Water Treatment Plant.Subsequently, our consulting engineering firm is recommending that the specified particle size be changed which will result in considerable savings in the operation costs of the City Water Treatment Plant over the life of these filters due to the fact that they will be able to be cleansed through the backwash cycle at a faster rate and will have to be rinsed less frequently. The net result of this change order will be an ADD of $6,312. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny change order #4 to Contract 83-01 for additional $6,312 for filter -media mate- rial. • `J • Agenda Information Packet March 22, 1984 City Council Meeting • Page Eleven PROJECT 386/CANCELLATION OF PUBLIC IMPROVEMENT PROJECT G. Project 386, Knob Hill Professional Park - Cancellation of Public Improvement Project -- At the December 20, 1983, public hearing for the above -referenced project, the developer for the Knob Hill Professional Park was not sure whether he wished to pro- ceed with the installation of these improvements under a City contract or privately. Due to the absence of the Director of Public Works at that particular Council meeting, the City Council was not properly advised as to the recommended action to be taken. Sub- sequently, the Council approved the project for installation under a City contract instead of continuing the public hearing until the determination could be made by the developer. Subsequently, this project has been carried as a pending assessment on all special assessment searches for this property due to its order for instal- lation by Council action. We have recently received a letter from the developer with his final decision indicating that he wishes to proceed with this improvement privately. Therefore, because this project was formally ordered for installation by Council action on December 20, it is necessary for the Council to formally cancel this project to release the • pending assessment liens that presently exist against this property. • ACTION TO BE CONSIDERED ON THIS ITEM: To cancel Project 386 for the installation of streets and utilities for the Knob Hill Profes- sional Park and authorize the invoicing of all costs incurred to the developer. RN Agenda Information Packet March 22, 1984 City Council Meeting • Page Twelve TRAFFIC SIGNAL AGREEMENT/I-35E 8 LONE OAK ROAD H. Traffic Signal Agreement #62017M, I -35E and Lone Oak Road -- We have received a traffic signal agreement from the Minnesota Department of Transportation pertaining to the costs associated with operation and maintenance of the traffic control signals and related street lights at the intersection of the I -35E ramps and Lone Oak Road. This traffic signal agreement as prepared by MnDot took into consideration the present operation/maintenance agreement between the City of Eagan and Dakota County and is in accordance with past similar agreements. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the traffic signal agreement #62017M at I -35E and Lone Oak Road. • • 30 • Agenda Information March 22, 1984 City Page Thirteen Packet Council Meeting CARRIAGE HILLS REVENUE BOND A. Consideration of Preliminary Resolution for a Multi -Family Housing Development Bond Issue for Carriage Hills Apartment Project ($6 million) -- At the February 7, 1984, City Council meeting, a public hearing was set for March 22, 1984, to consider a $6 million multi -family housing development revenue bond issue application submitted by Miller and Schroeder Municipals Inc. for the Carriage Hills Apartments project. Since this type of revenue bond financing is new -to the City Council, the Finance Committee was directed to meet with representatives of Miller and Schroeder and review the revenue bond program and prepare a report to the City Council for further consideration. Due to the number of issues presented before the City staff and City Council, it has not been possible to hold a Finance Committee meeting regarding the proposed revenue bond issue, and therefore, at the last regular City Council meeting, this item was continued until the April 3 City Council meeting allowing for a Finance Committee meeting to be scheduled. Since the last City Council, it has been learned that the key person at Miller and Scroeder who is the expert in the area of housing revenue bonds will not be available to meet until after April 9, and there- fore, it is recommended that this item be continued until the April 17 City Council meeting. The City Administrator will present addi- tional information on this item as a part of the April 17 City Council packet if the Finance Committee is ready to present its facts at that time. ACTION TO BE CONSIDERED ON THIS ITEM: To open the public hearing and continue any consideration on the issuance of housing revenue bonds for Carriage Hills Apartments project until the Finance Com- mittee has met and prepared their fact finding for review and con- sideration by the City Council, which is anticipated at the April 17 City Council meeting. Special Note: It will be necessary for the Finance Committee to set a date during the week of April 9 through 13 to meet on this issue. 3I Agenda Information Packet March 22, 1984 City Council Meeting Page Fourteen is AMENDMENT TO HOUSING PLAN B. Amendment to Housing Plan --As a part of any future considera- tion for a housing development revenue bond for the Carriage Hills Apartments project, it is necessary to consider an amendment to to the City's housing plan. As the City Council recalls, a housing plan was presented as a part of the Comprehensive Guide Plan to the Metropolitan Council and has been amended when the HRA organized a $10 million bond bill with the City of West St. Paul., The adoption of a 462C housing plan amendment is an acknowledgement by the City that Minnesota Statute, Chapter 462C, has given Eagan the opportunity to issue its tax exempt bonds to assist in lowering the cost of financing for the construction or rehabilitation of multiple dwelling structures. The housing plan amendment as stated is to be considered by the City Council, however, the approval can either be subject to future authorization of the revenue bond issue for Carriage Hills Apart- ments or the amendment can be approved in anticipation of other • housing development revenue bond issues for multi -family housing. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an amend- ment to the City's housing plan as stated with the possibility of being subject to future consideration of the multi -family housing development revenue bond issue for the Carriage Hills project. 3;� 0 wt-S�c:zo ;4,p -z- -�7 -„'"_ /' O f' �-.-..� �y r,�7f_,_.s•L`/ � }�.� '1-7-a--,"-� v l,r�-y fi dd � ����� �- ���L���� �4, � ,,�5 �� .; .. • Agenda Information Packet March 22, 1984 City Council Meeting Page Fifteen LONE OAK TREE A. Lone Oak Tree -- The Lone Oak Tree is scheduled to be removed on April 10 - 11 to specifications determined by the City. City Councilmember Wachter and City Administrator Hedges have reviewed the proposal of Mr. Kent Nerburn who is suggesting that a sculpture be made using the trunk of the Lone Oak Tree. City Councilmember Wachter is recommending that the work of at least one other person be reviewed to determine other alternatives for the use of the Lone Oak Tree before any final consideration is given to a sculpture. It is anticipated that City Councilmember Wachter and the City Administrator will have an opportunity to review the work of another sculptor prior to the April 3 City Council meeting at which time a full report will be presented for consideration. This item is placed on the agenda at the request of MnDot for verification that April 10 and 11 are acceptable dates for the removal of the tree and further to acknowledge that there is no ceremony planned for the removal of the tree; however, dedication of a plaque adjacent to the new Lone Oak Tree by Trinity Lone Oak Church is anticipated • sometime in mid-May. It seemed more appropriate to have the dedi- cation and celebration at the time the plaque was officially dedi- cated in memory of the Lone Oak Tree. The removal of the tree will be a tedious process, taking approximately two days by MnDot per- sonnel so that branches and the trunk are preserved. All members of the public or non-profit groups who\are interested in having a piece of the Lone Oak Tree should contact the office of the City Administrator in writing and once a policy is formally established by the City Council, they will be notified as to whether a piece of the Lone Oak Tree will be made available. In the meantime, the tree will be properly preserved in accordance with a plan set.forth by the City and the State. There is no action required by the City Council; however, an acknowledgement that MnDot is scheduled to remove the tree on October 11 and 12. 33 Agenda Information Packet March 22, 1984 City Council Meeting Page Sixteen • BOND REFERENDUM/PARKS SYSTEM DEVELOPMENT B. Bond Referendum for Parks System Development Improvement-- The special task force regarding the parks system development improve- ment met in its third session on March 19, 1984, to again consider a bond referendum to be scheduled this spring. It is the recommen- dation of the task force that a bond referendum be held on May 22 to consider the following: SPECIAL NOTE: The task force will be holding a meeting Monday, March 19, 1984, and at that time will arrive at a final recommenda- tion to the City Council. This information will be included in the administrative agenda packet on Wednesday. • The Parks & Recreation Commission will be meeting with the City Council in a special City Council meeting on Tuesday, March 27, to further discuss the bond referendum. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a park referendum for May 22, 1984. • 34 • MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS �U��F'ROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 20, 1984 RE: CITIZENS TASK FORCE ON PARKS — On Monday, March 19, the Citizens Task Force on parks concluded the review process of the Working Proposal and has concluded with a recommendation to the City Council that it proceed with a Spring 1984 parks bond referendum. The Committee is recommending that a two part question be proposed. Part One would be a request for.$3,316,000. and Part Two for $1,096,000.. Attached is a Summary Information of the Task Force recommendation which summarizes the referendum's proposal. May 22, 1984 is suggested as a referendum date. Mr. Ernie Clarke of Miller and Schroeder, the City's financial bond consultant has prepared a preliminary schedule for a proposed issue. Please be aware that the principal amounts differ from the Task Force because of changes that were recently made. These changes are not substantial and should closely reflect the bonding amounts. Mr. Clarke has also prepared an estimate of the impact of the bonds on real estate taxes for 1985. Decreases in the cost • to the homeowner's taxes will occur each "subsequent year after 1985. This is the result of continued City growth in commercial, industrial and residential areas and the deduction in the principal amount. This information is an early preliminary estimate and can be reviewed in greater detail at the joint meeting of the City Council/Advisory Parks and Recreation Commission scheduled for Tuesday, March 27. ACTION TO BE CONSIDERED: To receive/accept the Citizens Task Force for parks.recommendation for a Spring parks bond referendum. Establish May 22, 1984 as the date for a parks bond referendum: KV/js Attach. • i C RAHN: CAPRICORN: NORTHVIEW: 1. SCH14ANZ LAKE: WORKING PROPOSAL - PART.I 3 Softball Fields 1 Baseball 1 Soccer (Overlay) 1 Soccer (Renovation) Play Equipment Utilities Parking Landscaping i 1 Major Baseball 1 Minor Baseball 1 Soccer (Undersized) Overlav 2 Hockey , Lighted Vita Course Building/Shelter Parking Open Skating Landscaping Soccer/Baseball Field Lights Convert Baseball to Softball - Fencing Irrigation - 4 Softball Fields Irrigation - 2 Soccer Fields Lighting - 4 Fields Enlarge Parking Trail/Landscaping Building/Shelter Grading Play Equipment Horseshoe Pits 1 Back Stop 6 Open Picnic Shelters Picnic Tables/Grills Trails/Roads Canoe Access Landscaping Utilities TOTAL COMMUNITY PARKS - $1,487,000 CITY WIDE TRAILS (Lump Sum) I i $ 361,000 $ 460,000 45,000 • $ 281,000 $ 340,000 $ 80,000 • i�r WORKING PROPOSAL— PART'I (continued) Page 2 NEIGHBORHOOD PARKS COACHMAN: Grading 0 2 Softball 2 Hockey, Lighted Skating 1 Play Equipment Hard Court Shelter • Trails/Parking Landscaping $ 219,000 DE BOER: Removals/Grading L Softball (All Field Area) Hard Court Play Equipment Vita Course Picnic Shelter Trail/Parking/Bridge Observation Deck/Dock Landscaping 5 230,000 EAGAN HILLS: Grading 1 Ballfield 1 Soccer 1 Play Equipment Hard Court Trail/Parking $ 120,000 FISH LAKE: Grading Parking/Trails Boat Launch Picnic Area Fishing Dock. $ 72,000 PILOT KNOB: Removals: Hockey, Shelter Grading 2 Hockey, Lighted Skating Vita Course Trails Shelter Improve Ball Field — School $ 153,000 RIDGECLIFF:. 1 Hockey , Lighted 1 Ball Field I Soccer (Limited) Play Equipment 2 Tennis Courts Skating Shelter Trails/Parking $ 151,000 i�r cPage 3 WEDGEWOOD: BC/BS: SOUTH OAKS: LAKESIDE: CARLSON LAKE: EVERGREEN: WORKING PROPOSAL—PHASE I (continued) NEIGHBORHOOD PARKS (continued I Grading 2 Ball Fields 1 Soccer Overlay Hard Court Play Equipment Archery Area Open Shelter Trails/Parking Landscaping 2 Tennis Courts Grading 2 Tennis Courts 2 Hockey Rinks/Open Skating 2 Ball Fields - Play Equipment Shelter Parking/Trail Utilities 1 Soccer Overlay (Assuming Full Acquisition) Grading/Seeding Play Equipment (Open Space for Soccer/Ballfield Grading/Seeding (Open space will provide for ball field, future development.) Turf Improvement Play Equipment Trail Observation Deck Docks Stairway/Trail Repair 2 Tennis Courts Play Equipment Ball Field Improvement COUNTRY HOME: Tennis Court Repair Play Equipment 'Turf/Ball Field Improvement WOODHAVEN: 2,Tennis Courts Repair/Lighting Parking Lot Ball Field Play Equipment LEXINGTON: 'All Purpose Court Repair Ball Field Improvement Play Equipment Relocate Skating Area 5 209,000 $ 289,000 • $ 34,000 5 .20,000 $ 46,000 $ 34,000 $ 21,000 $ 35,000 • 1 30.000 0' WORKING PROPOSAL- PART I (continued) Page 4 NEIGHBORHOOD PARKS (continued) HICHVIEW: Removal of Hockey Rink Regrade/Improve Turf Replace Play Equipment Hard Court Tennis Court Resurface Soccer Field Parking/Trail Landscaping CARNELIAN: Remove Part of Hard Courts Improve Turf Play Equipment Relocate Shelter Enlarge Ballfield Landscaping SITES FOR PLAY EQUIPMENT OAK CHASE BUR OAKS PERIDOT PATH WALDEN HEIGHTS CINNAMON RIDGE RIVER HILLS Community Parks Neighborhood Parks Play Equipment Trails Subtotal TOTAL PART 1 TOTAL NEIGHBORHOOD PARK REDEVELOPMENT S DEVELOPMENT $1,487,000 1,815,000 54,000 80,000 3,436,000 120,000 (Less L.A.W.C.O.N. Funds - Rahn S Fish Lake) $3,316,000 Z S $ 75,000 $ 77,000 $1.815.000 $ 54.000 c WORKING PROPOSAL -PART I • 21 Sites with,New Play Equipment 6 New Tennis Courts 6 Existing Courts Upgraded 2 Existing Courts Lighted 3 New Baseball Fields 1 New Field Lighted 4 New Softball Fields 4 Existing Softball Fields Lighted 4 Existing Softball Fields Irrigated 9 New Hockey Rinks Lighted 2 Existing Soccer Fields Irrigated 2 Existing Rinks Eliminated 6 New Skating Areas 2 Ponds Made Accessible for Skating 6 Overlay Soccer 1 Overlay Soccer Lighted - Capricorn 2 Free Standing Soccer Created 9 New Ball Fields in Neighborhood Parks 5 Hard Court Play Areas Trails Boat Launch Lake Observation (3 Parks) Picnic Areas/Picnic Shelter Parking Areas • Landscaping (Signage, Security Lights, Trees, Tables) Shelters/Warming Houses • BURR OAKS PARK CEDAR POND DE BOER (PART 2) HEINE POND LAKESIDE SOUTH OAKS WINDTREE WINKLER/JACKSON WOODHAVEN RAHN SCHWANZ LAKE NEW "NORTH ATHLETIC" FIELD 10 WORKING PROPOSAL PART II Grading Ballfield/Soccer Trail/Parking Hard Court Play Equipment Shelter, Landscaping Tennis Courts Hard Surface Play Equipment Grading Parking Docks/Boat Launch Landscaping Shelter Hard Court, Back Stop Trails Landscaping Hard Court Shelter Parking/Trail Landscaping Play Field (Lump Sum) (Lump Suml Shelter Parking Trail Utilities Shelter-Building/Storage/Toilets Shelter Building Acquisition 30 Acres @ $15,000 TOTAL PART 2 $ 100,000 30,000 40,000 50,000 30,000 30.000 $ 150,000 $ 50,000 $ 70,000 $ 46,000 $ 50,000 $ 45(1,000 ;1,096;000 3/13/84 City of Eagan Preliminary Scheduling - Parka & Recreation Department Schedule 3 B Orig. (O1) A A plus B Year $3,325,000 Est. Int. Total Est. Assessed Est. $1,050,000 Est. Mill Due Due @ 8.80 P&I Ests. Value (after f/d) Mill Rate Est. Mill Rate Rate 1985 $ 50,000 $ 292,600 $ 342,600 $225,000,000 1.52 0.41 1.93 1986 50,000 288,200 338,200 243,000,000 1.39 0.48 1.87 1987 75,000 283,800 358,800 260,000,000 1.38 0.44 1.82 1988 100,000 277,200 377,200 275,000,000 1.37 0.41 1.78 . 1989 125,000 268,400 393,400 289,000,000 1.36 0.38 1.74 1990 150,000 257,400 407,400 303,000,000 1.34 0.36 1.70 1991 175,000 244,200 419,200 318,000,000 1.32 0.33 1.65 1992 175,000 228,800 403,800 334,000,000 1.21 0.46 1.67 1993 200,000 213,400 413,400. 351,000,000 1.18 0.42 1.60 _1- 1994 225,000 195,800 420,800 368,000,000 1.14 0.45 -0.41 1.59 1995. 250,000 176,000 426,000 386,000,000 1.10 1.51 1996 300,000 154,000 454,000 405,000,000 1.12 0.37 1.49 ",-1 1997 350,000 127,600 477,600 425,000,000 1.12 0.33 1.45 1998 375,000 96,800 471,800 425,000,000 1.11 0.31 1.42 1999 400,000 63,800 463,800 425,000,000 1.09 0.29 1.38 2000 325,000 28,600 353,600 425,000,000 0.83 0.38- 1.21 $3,325,000 $3,196,600 $6,521,600 n U n LJ 3/13/84 .i. $3,325,000 - Park Bond Issue A $1,050,000 - Park Bond Issue B City of Eagan, Minnesota Tax Increase Estimates Homestead 1st Year -1.52 1st Year .41 .1st Year 1.93 Real Estate Annual Est. Annual Est. Annual Est. Tax Now Increase A Increase B Increase A 6 B $ 600 $ 9.12 $2.46 $11.58 800 12.16 3.28 15.44 1,000 15.12 4.10 19.22 1,200 18.24 4.92 23.16 1,400 21.28 5.74 27.02 1,600 24.32 6.56 30.88 Estimates are for.1984 levy/collectible 1985. • Agenda Information Packet March 22, 1984 City Council Meeting Page Seventeen PRELIMINARY PLAT/OAK CLIFF A. Richard Winkler, Winkler Development, for Preliminary Plat, Oak Cliff, Consisting of Approximately 33 Acres and Containing 75 Single Family Lots and 9 Twinhome Lots -- The Advisory Planning Commission held a public hearing on February 28, 1984, to consider an application submitted by Richard Winkler on behalf of Winkler Development Company requesting preliminary plat as proval of Oak Cliff Addition that consists of approximately 33— a -crams and contains 75 single family lots and 9 twinhome lots (18 dwelling units). According to the City Planner, the APC discussed and made the following observations during the public hearing: 1) The proposed application was of a lesser density than the 1982 approval. 2) The parcel has a density of 5.5 dwelling units per acre and the applicant was proposing 75 single family lots and 9 twinhome lots for a total of 93 dwelling units. • 3) All the single family lots met the R-1. 12,000 sq. ft. requirement and contained the 85 ft. lot width at 30 ft. setback. 4) All twinhome lots met the R-2 zoning standards. 5) The APC discussion revolved around the access and circulation of the single family twinhome lot and the concept of the townhouse development referenced on Outlot B. 6) After considerable discussion it was determined and recom- mended that the cul-de-sac be allowed as proposed and the through street should not be extended through the townhouse portion of the development. 7) Private street in Outlot B should be constructed to City standards of 32 ft. wide. 8) The APC acknowledged that the land is registered as Torrens property and that the entire Winkler/Jackson development should be platted. 9) There will be a number of outlots created with the overall platting. The Advisory Planning Commission is recommending approval of • the preliminary plat application to the City Council. For addition- al information on this item, refer to a copy of the City Planner's 3S Agenda Information Packet March 22, 1984 City Council Meeting Page Eighteen • report, copies enclosed and found on pages 3 7 through 5� . For a copy of the action that was taken— y�tTie Advisory Planning Commission,S efer to a copy of those minutes found on page or pages through ,SS For the recommendation of` �t�he Advisory Par s and Recreation Commission, refer to page —.Z6 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the application as presented for a preliminary plat entitled Oak Cliff by Winkler Development Company. • • 36 0 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT -.OAK CLIFF APPLICANT: RICHARD WINKLER, WINKLER DEVELOPMENT CO LOCATION: PART OF THE W' OF THE NA OF SECTION 31 EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 22, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted request- ing preliminary plat approval, Oak Cliff Addition, consisting of approximately 33 acres and containing 75 single family lots and 9 twinhome lots (18 dwelling units) in part of the W� of the NW; of Section 31 lying westerly of Slater's Road. ZONING AND LAND USE: • Presently, the parcel is zoned PD under the Winkler -Jackson Plan- ned Development. The total acreage in this planned development is approximately 90 and has a maximum number of dwelling units of 460 to be allowed within this planned development. There is also some commercial approved on the east side of Slater's Road and just south of Cliff Road. The Comprehensive Guide Plan designates this entire tract as R -II (Mixed Residential) with a density of 3-6 dwelling units per acre. In review of this particular plan, there is proposed 96 dwelling units on 33 acres, or a gross density of 2.9 dwelling units per acre. Therefore, this particular plan is within the guidelines of the R -II, however, the Winkler -Jackson Planned Development would supersede the Land Use Plan because of the contract in effect with the City for this particular area. COMMENTS In July, 1982, the applicant entered into a planned development agreement, the Winkler -Jackson Planned Development which consisted of approximately 90 acres and allowed some Limited, Commercial and Neighborhood Business use along with a maximum density of 460 dwell- ing units to be constructed in this 90 -acre tract. This planned development is in effect for five years and will terminate in 1987. • In review of this particular agreement in regard to the density factor as to whether this revised site plan requiresan amendment to the planned development or whether this be permitted within the 31 CITY OF EAGAN • PRELIMINARY PLAT - OAK CLIFF FEBRUARY 28, 1984 PAGE TWO context of the development agreement, in the density section of Paragraph 6 of the planned development agreement, it relates to the maximum density allowed of 460 dwelling units which cannot be exceeded within the Winkler -Jackson Planned Development. The last paragraph in the density section of the planned development agree- ment states that the developer has the sole discretion to develop at a lower density than what has been approved in the planned de- velopment agreement. Therefore, it is staff's interpretation that the planned development spells out the option that the developer is developing at a lesser density, therefore, no amendment to the planned development agreement is required. As you may recall in 1983, there was a preliminary plat submitted for a small portion of this area to be developed as townhouses and an overall concept as to how this outlot could develop in an over- all townhouse theme and shifting the balance, or the 102-104 dwell- ing units not constructed (the maximum allowed), to Outlot A for a garden apartment -condominium. This concept was approved with the details to be reviewed when that phase of the plan develops. It is staff's understanding that the plan mentioned in the paragraph • above is no longer the intention of the applicant or developer. Since the plan was approved, it had been determined that the pro- ject is unfeasible to construct due to the costs of the project. Therefore, the applicant has withdrawn the original preliminary plat and has now submitted a new preliminary plat changing the use and developing at the lower density than what was originally approv- ed. The plat submitted for the February 28, 1984 Advisory Planning Com- mission meeting would consist of approximately 33 acres and would contain 75 single family lots and 9 twinhome lots (18 units) for a total of 96 dwelling units. The applicant has also submitted in concept form that an additional 34 townhouse units be constructed north of the existing plat and also that Outlot A remain as a 102- 104 dwelling unit garden apartment area. The total density for this plat would now be at 231 dwelling units, or 77 dwelling units less than what was originally approved. In review of the single family portion of the development, the ap- plicant is proposing to construct 75 single family lots of which all lots meet the minimum 12,000 square foot lot size requirement and a minimum of 85' lot width at the 30' setback. Therefore, the single family portion of the plat meets all R-1 zoning standards and conformswith the R-1 lot size requirements. The applicant has also met all of the square footage and lot width requirements for • the R-2 lots which would be 9 lots or 18 dwelling units. These lots would be at the very northerly edge of the plat being a buffer between the townhouse or higher density and the single family de- velopment. 1901 • CITY OF EAGAN PRELIMINARY PLAT - OAK CLIFF FEBRUARY 28, 1984 PAGE THREE The applicant is proposing to provide a curvilineal loop street de- sign to provide access to the single family lots. The applicant is proposing two accesses to Slater's Road - one stub street connection to the south and one cul-de-sac which would separate the single fami- ly use from the townhouse use on the very northwesterly portion of the plat. There has been some discussion in regard to connecting this cul-de-sac and providing a looped street north and running through the townhouse portion to Slater's Road. However, due to the topography or elevation difference and land use difference, it appears that it would be more suitable to provide the cul-de-sac than to provide the through street connection. In reviewing this preliminary plat, there appears to be one factor which becomes a problem in platting this particular property. Pre- sently, the property is recorded under the Torrens system, and once you begin to plat Torrens property, you have to convert the entire tract from the Torrens description into outlots in order to keep track of the entire parcel. Once the outlots have been establish- ed, then each of the outlots can then be resubdivided into a lot and block configuration. However, you cannot take just a portion • of this plat and convert it to lots and blocks and leave the rest as Torrens or unrecorded property. Therefore, the applicant is platting 14.58 acres into lots and blocks which would consist of the first phase of the development containing 31 single family lots and 8 twinhome lots (16 dwelling units). Even though the entire tract is being set up in outlots, the plat is only consisting of the lots and blocks mentioned in this paragraph. The second phase would be the remainder or 50 single family lots and one twinhome lot (2 dwelling units) which would be Outlot A of the proposed plat. Outlots B and C and F are the other outlots which have been estab- lished and would develop in the townhouse or higher density as agreed to in the planned development agreement. Outlots D and E are the two commercial outlots which would then be replatted once the applicant starts the commercial portion of the development plan. If approved, the preliminary plat and planned development shall be subject to the following conditions: 1) The total density on the planned development shall be reduced by 77 dwelling units for the Outlot B portion or the area west of Slater's Road. The new density number for this area west of Slater's Road should be 231 dwelling units total vs. the 56.56 acres X 5.5 dwelling units per acre. 2) All lots being platted shall meet the minimum R-1 and R-2 zoning standards. • 3) The 34 townhouse units proposed on the north be approved only in concept and that a detailed review will be done at the time this area is platted. 31 CITY OF EAGAN PRELIMINARY PLAT - OAK CLIFF • FEBRUARY 28, 1984 PAGE FOUR 4) The applicant shall meet all other obligations of the Winkler Jackson Planned Development in regard to dedication of park- land and the grading or escrowing money for grading of the parkland to a suitable condition. 5) A homeowner's association or common maintenance agreement shall be required for the 8 twinhome lots. 6) All other City Code requirements shall be adhered to. DCR/jack ENGINEERING RECOMMENDATIONS 7) A detailed grading and erosion control plan will be requir- ed to be submitted for approval by staff. 8)Overflow outlets shall be provided from the two proposed de- tention ponds into Pond AP -10. 9) There shall be no dead-end water mains unless they will pro- vide future service to adjacent property. • 10) A cul-de-sac should be eliminated with a public street being extended through the townhouse development to connect to Slater's Road. The minimum street right-of-way to be dedicated shall be 60 feet. 11) Ponding easements shall be dedicated over the proposed deten- tion ponds located in Block 2 and Block 4. 12) Utility and drainage easements shall be dedicated as requir- ed by staff. 13) All costs for internal utilities and streets will be the sole responsibility of this development. RMH/jack • 21 6 • MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 22, 1984 SUBJECT: OAK CLIFF ADDITION PRELIMINARY PLAT The Engineering Division of the Public Works Department has the following comments regarding this proposed development for consid- eration by the Advisory Planning Commission and City Council. DRAINAGE/TOPOGRAPHY The existing topography of this proposed development is very hilly and wooded. Slopes range from 28 to 258. Most of this area is well drained with the general drainage being towards the north in- to Pond AP -10 as shown in Figure 1. However, due to its hilly na- ture, there are two small depressions located in the proximity of Lot 9, Block 2 and Lot 5, Block 4. Presently, Pond AP -10 does not have any outlet to control the water elevation. The Master -Drain- age Plan indicates a lift station will be required to pump excess storm water to the southeast into Pond AP -19 which does have a positive outlet. • The proposed grading for this development will not significantly alter any existing drainage patterns. It will, however, utilize the previously mentioned depressions as storm water detention ponds. This is acceptable providing outlets to these ponds are constructed. Furthermore, due to the steep slopes found over this area, a detail- ed grading and erosion control plan must be submitted for review and approval by staff. UTILITIES Utilities of sufficient size, depth and capacity exist within the proximity of this proposed development to service it. A 12" trunk water main is in place along Slater's Road from Cliff Road midway to this property where it then turns into an 8" water main along the remaining portion of this property. Sanitary sewer is repre- sented by an 8" line in place along Slater's Road from Cliff Road to approximately the midpoint of this parcel. Also, an 8" sani- tary sewer is available at the intersection of James Street and Slater's Road. Storm sewer is provided along Slater's Road from the south boundary of this proposed development to approximately 600' north. The relationship of these existing utilities is more clearly illustrated in Figure 2. It should be noted that the storm sewer previously mentioned is designed to handle only the runoff for Slater's Road, and it.does not include runoff from this devel- • opment. 41 ENGINEERING REPORT OAK CLIFF ADDITION PRELIMINARY PLAT • FEBRUARY 22, 1984 PAGE TWO All internal utilities will be the responsibility of this develop- ment to provide. In addition to the sanitary sewer and water main, it will be this development's responsibility to install storm sewer outlets to the previously mentioned depressions they are intending to utilize as detention ponds. The outlets for these ponds must be directed towards Pond AP -10 since the storm sewer in Slater's Road is not sized to accommodate any additional flows other than off the immediate roadway. STREETS Slater's Road is the existing street which provides access to this parcel. It is under the City's jurisdiction and has been construct- ed to its ultimate 44 -foot wide community collector street design. Cliff Road (County Road 32) borders the northern boundary of this parcel and is under the jurisdiction of Dakota County. Subsequent- ly, no access would be provided off of it. Access to the residential portion of this proposed development is via internal streets .off of Slater's Road. The internal street layout is well conceived to provide for traffic movement and future access to the south. However, in our never ending quest to elimi- nate all dead-end streets such as proposed for the townhouse area, • staff recommends eliminating the cul-de-sac in the residential area and extending the street to the north through the townhouse area and subsequently connecting to Slater's Road.. Although the topogra- phy between the townhouse development and the residential develop- ment is rather difficult, it would not be prohibitive from making this connection. Subsequently, staff believes any disadvantages caused by construction would outweighed by the advantage of provid- ing two accesses to the proposed townhouse development, since it would eliminate an approximately 1,000 -foot dead-end private street. RIGHT-OF-WAY/EASEMENTS All right-of-way has been provided for Slater's Road and Cliff Road. Right-of-way shall be dedicated within this plat for all public streets and shall be a minimum of 60 feet. In addition to the regular utility easements adjacent public right- of-way and lot lines, a ponding easement shall be dedicated for Pond AP -10 and the two small detention ponds previously mentioned. A 20 -foot utility easement will be required to be centered over the lot line between Lots 1 and 2 of Block 4 and a 15 -foot utility ease- ment to be centered over the lot lines between Lot 5 and 6 of Block 6 should the extention of the public street not be approved by the Planning Commission. In addition, utility and drainage easements of sufficient width shall be provided over the lot lines which are • utilized for the installation of storm sewer laterals for this de- velopment. in ENGINEERING REPORT • OAK CLIFF PRELIMINARY PLAT FEBRUARY 22, 1984 PAGE THREE e rt•r ASSESSMENTS All trunk related assessments have been levied over this parcel. However, the trunk area assessment for storm sewer was assessed at the single family rate and should be upgraded to the multi- family.rate for the townhouse portion. This may be accomplished at the time of development of phase three. .Otherwise, all costs for internal utilities and streets will be the sole responsibili- ty of,this development. I will be available to discuss any aspect of this report with the Advisory Planning Commission at their meeting of February 28, 1984. Respectfully submitted, Richard M. Hef i, P.E. Assistant City Engineer • RMH/jach 0 A-64 'j -t / , Subject Parcel C t7 -37I -� II RIV i Es A -51 A-39 CEN A 52 DDI7 R 23 W FIGURE 1 /, i ` A-7 I P APPLE ` VALLEY 0 % h • 1 Subject Parc I J J N 2 a • ee0 638 FIGURE 2 A -S JANE .I WET TAP BURIED /' WET TAP I _BURIED_ 770 . ...........•.•..•..........•.../.IV �� /�^\` �\ ar L •l �._-_f BE�iER9 RO.D - __ l i 7 ••�•'-• •»-•••• _ _ _ PRELIMINARY GRADING AND cTm ter' ......... ROB ENOINEEBIN ~=- _. •- DRAINAGE PLAN _ COMPAN OAK CLIFF dR "�••'•����� -a aA .Y. .l ...wwN..w..Yl. •uf. w.Y•.W -0 J -".1-- lqw: BE INEERING )vIC.MW,...A e. . PRELIMINARY UTILITY PLAN OAK CLIFF �'� .1 n-1 A , � y ' ! •wan _ l a: �' a �:�.• _ _ � ' all •~' �I y � �, � 11 n :• 'On.iOII 1Ii •I? 1 .'. O.'e. i I�1 I� ' titer. craw. •wti �Al noel O"==121" .a.• CNOINI/AINO t COM°+N„N INC. SHEET OF SHEETS II II I � I I NORTH / SCALE 1'.100' Y 2 / 3 1 9I GENERAL INFORMATION•4! NEf MNG )MPRNV INC. PHASE III i :r :.e r TT' 15 1�& II II I � I I NORTH / SCALE 1'.100' Y 2 / 3 1 9I GENERAL INFORMATION•4! NEf MNG )MPRNV INC. PHASE III O ..................... LEGAL DESCRIPTION; ,.I _ OAK CLIFF PRELIMINARY PLAT, �6 :r :.e r TT' 15 1�& O ..................... LEGAL DESCRIPTION; ,.I _ OAK CLIFF PRELIMINARY PLAT, �6 RB - GB Ind Ind,. ce Ind. .-- .. ' ,-oi '- -• - R•1 e RN 1 - Ind. RE R Rl. P u.. ❑ P Ind RII P - _ R_n •= LB R-II CSC P GOLF ' FII Rt SUBJECT ARC CL B@ j - RIII . , , _ ... R-I R-I E P _R 11 R-N ® R-IV R-III��•� CRY R41 Ind, •'F"): ":- . `P HALL R-I • R CSC _ P - - RI - - HS ..... R-11 R•I R-II E :.:::, •: R-11 R-11 LB - M E LB E R '" . cm R-III RB R-III : ' :r :. r_:C:�".• :. _:. l R-I R-III .- .. -- t CSC/GBILB R-111 R-III F�lc; is R11 drt p P R P E .1� . I RJIcsc P E RII.•• R-II R-II 'P R-II . R 1 RII NB / 1 : ISI :`.:: '• CSC -- R-1 . ' .. ...: ' Fbl LB R- 11 LB 1�,fB s-' - LB RB LB _ R I R-1 RH P •��,.v, . R I IUB GOLF P R-I R-II QP R-II R-II s. p - (— R41 R-11 GF?LE ,-LLEY v v 1 �1'TiaWititi � 1- 0 • APC Minutes February 28, 1984 HOLIES ADDITION - PAM HOLMES - PRELIM!fNARY PLAT The Chairmanext convened the hearing cerning the application for preliminary plat app val of Holmes Additi , consisting of approximately 1 acre and containing two ngle family to , located in part of the NW 1/4 of the NW 1/4 of Section 10, ng north Quarry Lane and Towerview Road. The Chairman then turned it over to e C y Planner for presentation of the staff report. The Planner gave the ge al location and what the applicant was proposing to do - subdivide appr ima y 1 acre into two single family lots. He noted that it has been re ewed by a Department of Natural Resources because of its proximity to May Lake and a noted that two variances would be required. There were everal questions fr the audience regarding this subdivision, and the anning Commission had so concerns regarding the assessments and how a upgrading of the street would feet this parcel. The Advisory Planning mmission members noted that they we unclear as to what has been const cted and what hasn't and wanted a full report as to what construction s taken place and what would be required with this development. Upon motio by McCrea, seconded Wilkins, it was resolved to continue the applicat n until the March 27, 1984 Advisory Planning Commission meeting. All vote yes. • OAK CLIFF - YffiCLER DEVELOPMENT - PRELIMINARY PLAY The hearing regarding the application of Richard Winkler and Winkler Development Company for preliminary plat approval of Oak Cliff was convened by Chairman Chuck Hall. Dale Runkle, City Planner, explained that the develop- ment would consist of 33 acres and contain 75 single family lots and nine twin home lots with 18 dwelling units on the west side of Slater's Road in Winkler Jackson Planned Development. The Guide Plan provides for R -II with a density of 3 to 6 units per acre and the proposed gross density will be 2.9 dwelling units per acre. The developer has the discretion to develop at a lower density and it was noted that in 1983 a preliminary plat application was submitted proposing to shift the balance of the density to Outlet A for a garden apartment condominium project. That application has been withdrawn. An additional 34 townhouse units are proposed to be constructed north of the existing plat and also that Outlet A remain as a 102 to 104 dwelling unit garden apartment area. All single family lots would be over the minimum 12,000 square feet and all would conform with the intent to retain as many trees and the natural topography as possible. Ralph Wagner and Richard Winkler were present and Mr. Winkler briefly discussed the project.. There were no comments from the audience. The cul-de-sac was an issue and the staff recommended that it be extended northerly through the single family and town- house area. The developer was concerned about the unnecessary cutting of trees and also stated that steep terrain is involved. Chairman Hall objected to the City making a decision concerning whether to eliminate a cul-de-sac and that the City should not be imposing its will on developers where there are • adequate reasons to allow cul-de-sacs. Rich Hefti discussed the public safety issues and the need for direct access where, in this case, only one access would be provided from the townhouse development to Slater's Road. 3 S r APC Minutes February 28, 1984 There was discussion concerning possibly widening the access road into the townhouse area which would make it more desirable with e.g. a 32 foot improved roadway. Member Wilkins had questions about the buffer along the west line and Mr. Winkler stated that a neighborhood meeting had been held and there is not intended to be any disturbance along the back lot lines of the westerly lying lots. Modification of the planned development agreement should be a requirement immediately after the approval of the plat to provide for a reduction in density. Wilkins moved, McCrea seconded the motion to recommend approval of the application subject to the following conditions: 1. The total density in the planned development shall be reduced by 61 dwelling units for the Outlot B portion or the area west of Slater's Road. The new density number for this area west of Slater's Road should be 231 dwelling units total as opposed to the 56.56 acres by 5.5 dwelling units per acre. Further, 6 single family lots will be authorized on Jones Street East of Slater's Road. 2. All lots being platted shall meet the minimum R-1 and R-2 zoning standards. 3. The 50 townhouse units proposed on the north shall be approved in • concept only and a detailed review will be done at the time this area is platted. 4. The applicant shall meet all other obligations of the Winkler Jackson Planned Development in regard to dedication of parkland and the grading or escrowing money for grading of the parkland to a suitable condi- tion. 5. A homeowner's association or common maintenance agreement shall be required for the 8 twinhome lots. 6. All other City Code requirements shall be adhered to. 7. A detailed grading and erosion control plan shall be required to be submitted for approval by staff. 8. Overflow outlets shall be provided from the two proposed detention ponds into Pond AP -10. 9. There shall be no dead-end water mains unless they will provide future service to adjacent property. 10. Future development of the townhouse development on the North on new Outlot B will provide for a 32 foot wide improved private street constructed to City standards. • 4 APC Minutes • February 28, 1984 11. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 12. Utility and drainage easements shall be dedicatd as required by staff. 13. All costs for internal utilities and streets will be the sole re- sponsibility of this development. All voted yea. ROSS RILL ADDITION - PRELIMINARY PLAT The hearing regarding the application of Howard llo for preliminary plat approval of Rose Hill Addition consisting/been acres and containing 14 single family lot located on Lots 1 through Croft Acres and Lot 1, Block 1, Blackhawk lls Addition was next cDale Runkle presented the proposal to the P1 ing Commission membeuding the replat of Lot 1, Block 1, Black hawk Hi is Addition, which hpurchased by Mr. Kyllo. • He noted that the topograp of the lots is excess of the A-1 standards in some cases. James Hill and oward Kyllo w re present and several neighboring owners also were present. A eighborh d meeting had been held and those bj neighbors present had no oect ns, a hough one was concerned about poten- tial loss of trees. George Bohl o Blackhawk Hills Addition questioned about storm sewer capacity and sta indicated it was adequately sized. Mr. Bohlig also had a concern about re i ing the covenant of the Blackhawk Hills Addition lot and Mr. Kyllo state the would be no change. Member Merkley questioned the steepness of t e stree grade and it was noted that there appeared to be no alternatXS: o the stee grade of 8% or less. Wold moved, Wilkins seconded the motionrecommend ap roval of the application, subject to the following stipulatio 1. The grad/grading 11 Ridge Drive shall b within City standards. 2. All otherdinances shall be met. 3. A detailand erosion control plan s 11 be submitted for approval by the Ci 4. The waJler main shall be looped from Kyllo Lane to B)@ckhawk Cove. 5. If stalled privately, plans and specifications for ility instal- lation shal be in accordance with the City's Engineering Gd4delines and prepared by a registered engineer. • 6. A ponding easement shall be required to incorporate the high water elevati of Blackhawk Lake over Lots 1-9. S -r APC Minutes D O February 28, 1984 N 0 ( ccxY • 7. All easements shall be dedicated as required/eed'storm n the Engi- ne ing Report.8. This development shall be responsible Por the sewer assessments as mentioned in the Engineering Report. 9. is proposed development shall be resp ons le for trunk area water main and san tary sewer assessments as a result of eating 10 additional lots with respect the original parcel. 10. All co s associated with the insta lation of public improvements for this developme shall be the sole respon bility of this development. 11. The plat shad satisfy all City gdrk dedication requirements. All voted i'n favor. - PRELD(INARY PLAT The hearing regarding the a kation of Northland Mortgage Company for preliminary plat approval of Lex ton Square, consisting of 132.11 acres with 373 single family lots propos d, lus an additional 3 lots, most of which • would deviate from the R-1 zo ing st ndards. The location of the property is in the northwest quarter of/Section 3, south of Wescott Road, and at the southeast intersection of escott Ro d and Lexington Avenue. Mr. Runkle stated the parcel is zone R-2, Mixed Residential, and that the zoning was changed from R-3 to R-2 1 February of 1984. The Land Use Guide designates it as R -II. The plan con ins 2.82 dwelling units per gross acre and 3.72 dwelling units per net ere. The smallest proposed lot would be 7,000 square feet with an average t size of 11,707 square feet. 25 lots meet the R-1 square footage requir ent and lot width requirement and 30 foot setback with 350 single family to which would deviate most�in lot width and slightly in lot area from the -1 zoning standards. Garrett Mulrooney stated that he would not particip to in discussion and would abstain from voting because his law firm represe is Northland Mortgage from time\to time. Two exceptions within the plat, one at the northwest corner, which had been purchased by a church, and on at the center of the proposed plat, were discussed. Wayne To of Subur an Engineering and also several representatives of the appli- cant were Dre ent. Mr. To er stated that with slight revisions, all lots wo d be 75 feet or greater a the setback line, and that the 7,000 square foo lot would be upgraded about 9,000 square feet, with the next smallest being pproximate- ly 8,70 square feet under the proposed revisions. 101 lots wou d be above the 1 ,000 square foot minimum standard. The planned development lows for 528 is for the site. The neighborhood collector for Northview Park oad was dis sI in detail, which would allow lots to front on the road. He stated • th t the applicant's opinion is that the road will not generate subst ntial aEdounts of traffic. 2 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS •TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION RECOMMENDATION Oak Cliff Addition At its regular meeting on March 1, 1984, the Advisory Parks and Recreation Commission reviewed the proposed Oak Cliff Addition as part of the Winkler/Jackson PUD. It was noted that the Planned Unit Development agreement requires a land dedication with the first phase of development. After review of the PUD agreement and additional discussion, the Advisory Parks and Recreation Commission recommended that the City accept the designated park land in the PUD agreement with the 'platting of the Oak Cliff Addition. Further, that the PUD agreement continue o require the grading of the park area as previously stipulatd�in the agreement. •1 Ken V cc: Dale Runkle, City Planner Tom Colbert, Director of Public Works Paul Hauge, City Attorney KV/kf • RE Agenda Information Packet March 22, 1984 City Council Meeting • Page Nineteen PRELIMINARY PLAT/ROSE HILL ADDITION B. Howard Kyllo, Kyllo Development, for Preliminary Plat, Rose Hill Addition, Consisting of Approximately 12.4 Acres Containing 14 Single Family Lots In Parts of 2 Subdivisions -- At the last regular meeting of the Advisory Planning Commission on February 28, 1984, a public hearing was held to consider an application for a preliminary plat of Rose Hill Addition consisting of approxi- mately 12.4 acres and containing 14 single family lots. The Advisory Planning Commission is recommending approval of the preliminary plat. At the Advisory Planning Commission meeting the following discussion and observations were made by APC members: 1) The property was zoned R-1 and met all R-1 zoning standards. 2) Surrounding property owners were present and requested that a high development standard be adhered. 3) The acknowledged property owners from Blackhawk Hills and residents of Jon Croft Acres regarding the grading and type of lots being created were also present. • For additional information on this item, refer to the City Planner's report, copies enclosed on pages 'SA_ through Q For action that was taken by the APC, refer to a copy o tf hose minutes found on page or pagesX71 through 7 ;L For a copy of the Advisory Parks and Recreation Commission recommendation, refer to page _0725 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat entitled Rose Hill Addition as recommended for development by Kyllo Development Company. • 57 0 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - ROSE HILL ADDITION APPLICANT: HOWARD KYLLO, KYLLO DEVELOPMENT LOCATION: LOT 1, BLOCK 1, BLACKHAWK HILLS ADDITION & LOTS 1-4, JON CROFT ACRES - SECTIONS 16 & 17 EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRICT) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 23, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted request- ing preliminary plat approval, Rose Hill Addition, consisting of approximately 12.4 acres and containing 14 single family lots lo- cated on Lots 1-4, Jon Croft Acres and Lot 1, Block 1, Blackhawk Hills Addition in Sections 16 and 17. COMMENTS Presently, Mrs. Kyllo lives on the property where proposed Lot 3 of the Rose Hill Addition is located. It is staff's understanding that Mrs. Kyllo can no longer maintain the property and wishes to subdivide the property into single family lots. The application submitted consists of a preliminary plat which would contain 14 single family lots. Access to 13 of the lots would be off of Kyllo Lane via a cul-de-sac constructed on the existing drive- way. This cul-de-sac would be upgraded to a fullsize City street and meet all the standards of City street requirements. There is one lot which is accessible from Blackhawk Hills Circle. The only issue which may come into effect is that the street or grade is steep, and it is staff's understanding that the street will be ap- proximately 88 or less therefore meeting all of the requirements. All lots exceed the R-1 zoning requirements. They run approximate- ly 1/2 acre or larger. There are only four that are under the half acre lot size in the proposed plat. The applicant is also proposing to plat Lot 9 of Rose Hill Addition because it is property that he does own and did acquire when Black - hawk Hills Addition was constructed. He acquired Lot 9 to make sure he was able to get sanitary sewer from Blackhawk Hills Addition to this particular development. Therefore, he is requesting to plat Lot 9 also in regard to this development request. It is staff's • understanding that there is a covenant in Blackhawk Hills Addition that all lots must meet 1 acre lot size requirement. The applicant RE CITY OF EAGAN PRELIMINARY PLAT - ROSE HILL ADDITION • FEBRUARY 28, 1984 PAGE TWO has replatted Lot 9 even though it is an odd shaped configuration of a parcel, but nevertheless does meet or exceed the 1 -acre lot size requirement. In looking at the plat, there are a number of 40' wide strips which abut the southerly line of the plat. These 40' strips are platted in order to give different lots access to Blackhawk Lake. That is the reason for the platting of this configuration. If approved, the preliminary plat should be subject to the follow- ing conditions: 1) The grade of Knoll Ridge Drive should be within City standards. 2) All other City ordinances shall be met. DCR/jach ENGINEERING RECOMMENDATIONS 3) A detailed grading and erosion control plan shall be submit- ted for approval. • 4) The water main shall be looped from Kyllo Lane to Blackhawk Cove. 5) If installed privately, plans and specifications for utility installation shall be in accordance with the City's Engineer- ing Guidelines and prepared by a registered engineer. 6) A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 7) All easements shall be dedicated as required by staff in the Engineering Report. 8) This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9) This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of cre- ating 10 additional lots with respect to the original parcel. 10) All costs associated with the installation of public improve- ments for this development shall be the sole responsibility of this development. RMH/jach .51 11 • MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 22, 1984 SUBJECT: ROSE HILL ADDITION PRELIMINARY PLAT The Engineering Division of the Public Works Department has the following comments in regard to this proposed development for con- sideration by the Advisory Planning Commission and City Council. GRADING/TOPOGRAPHY This site borders Blackhawk Lake on the south and Blackhawk Hills Addition on the east, and subsequently, is situated over some of the more rugged terrain in Eagan. The entire site slopes steeply towards the south and Blackhawk Lake. Slopes over this parcel range from 108-308. An elevation difference of approximately 90 feet exists from Kyllo Lane to the normal water level of Blackhawk Lake. In addition to the rugged terrain, much of this site is covered by evergreen and hardwood trees. In grading the lots to provide for buildable sites, several back- yard slopes will approach 2:1. Since these slopes are the maximum • allowed by code, staff will recommend strict adherence to an approv- ed erosion control plan submitted as a condition of final plat ap- proval. This plan should also incorporate methods of anchoring vegetative material to prevent washouts prior to the vegetative materials' growth. Examples of stabilizing these slopes would be staking and sodding, placing erosion mats such as plastic netting or wood fiber blankets over seed and mulch or other acceptable methods of slope stabilization. Meanwhile, all drainage over this proposed development will remain towards Blackhawk Lake. Street drainage will be directed to an in- ternal storm sewer which will be discharged into Blackhawk Lake. Although Blackhawk Lake is DNR controlled, no permits will be re- quired as long as the storm sewer outlet is above the normal ordi- nary high water elevation. UTILITIES Utilities of sufficient size, capacity and depth exist within the proximity of this proposed development to provide service to it as shown on Figure 2. This development has access to an 18" trunk water main to the north located within Kyllo Lane and a 6" water main located within Blackhawk Cove. Access to sanitary sewer will be provided from the existing manhole located within Blackhawk Cove. This entire area will have to be served by the existing lift sta- tion in Blackhawk Cove which pumps waste water to the northeast along Blackhawk Cove to where it discharges to a gravity sanitary sewer line. This existing sanitary sewer lift station is capable W ENGINEERING REPORT ROSE HILL ADDITION PRELIMINARY PLAT • FEBRUARY 22, 1984 PAGE TWO of directing the additional flow from this proposed development to the gravity sewer within Blackhawk Cove. Staff recommends the water main be looped from the existing trunk water main within Kyllo Lane to the existing 6" water main within Blackhawk Cove as proposed by this development. If installed privately, plans and specifications for utility in- stallation shall be in accordance with the City's Engineering Guide- lines and prepared by a registered engineer. No construction may begin until final plat approval. STREETS An existing street providing access to this parcel is the intersec- tion of Kyllo Lane and Knoll Ridge Drive. Both -streets are under the jurisdiction of the City and are built to their ultimate design section of 32' wide bituminous surfaced with concrete curb and gut- ter. The access to the interior of this development would be obtained by extending Knoll Ridge Drive to the south and terminating it by way of a cul-de-sac. The length of this cul-de-sac is approximately • 540 feet which is just under the allowable 550 -foot length as de- termined by code. The street would be constructed to City standards. If this street is to be installed privately, then plans and specifi- cations shall be prepared by a registered engineer in accordance with the City's guidelines and submitted to the Engineering Department for approval. RIGHT-OF-WAY/EASEMENTS The 50' right-of-way being proposed for the public street will be adequate as long as this development adheres to its proposed grad- ing plan. For a 50' publicly -dedicated right-of-way to be feasible within this rugged topography, it is essential the 10' utility ease- ments adjacent the right-of-way be graded and cleared of trees as proposed in the preliminary grading plan. The reason for this is to provide adequate room for utilities such as gas, electric, tele- phone and cable television. In addition to typical dedicated easements along the platted right- of-way and all lot lines, right-of-ways of sufficient width will be required over all utility lines not located within public right-of- way. Staff recommends a minimum of a 15' wide easement over all utility lines except where they are combined as the water and sani- tary sewer cross the southern boundary of Lot 9. In this instance, staff recommends a 30' easement be dedicated. • 61 • ENGINEERING REPORT ROSE HILL ADDITION PRELIMINARY PLAT FEBRUARY 22, 1984 PAGE THREE In addition to the utility easements, a ponding easement will be required to incorporate the high water elevation of Blackhawk Lake as it affects Lots 1-9. ASSESSMENTS The assessments which will be required to be collected at the time of final plat approval include storm sewer trunk assessments which were deferred over Parcels 011-00,020-00, 030-00 and 640-00. These are summarized in the following table: DEFERRED ASSESSMENT SUMMARY TABLE PARCEL # ASSESSMENT AMOUNT 10-18600-011-00 Trunk storm sewer area $2,339.37 020-00 1,525.92 030-00 964.92 040-00 605.88 is In addition, Lots 1-4 of Jon Croft Acres were initially assessed on a per lot basis for trunk area sanitary sewer and water main. City assessment policy requires that each subsequent subdivision result- ing in an additional lot be required to pay a per lot assessment for trunk area water main and sanitary sewer. Therefore, since this pro- posed development consists of 14 lots, the trunk area sewer and wa- ter assessment shall be levied over 10 lots (14 minus 4). These assessments shall be determined at the rate in effect at the time of final plat approval. Presently, the 1984 rater& on a per lot ba- sis for these trunk area assessments are $535.00or both trunk san- itary sewer and trunk water main. .The above referenced assessments will:be the responsibility of this proposed development and may be either paid at the time of final platting or spread as a special assessment over this development. Nonetheless, all costs required for installation of public improvements for this proposed develop- ment shall be the sole responsibility of this proposed development. I will be available to discuss any aspect of this report in detail with the Planning Commission at the February 28, 1984 meeting. Re ectfully submitted, Richard M. He i, P. E. • Assistant City Engineer RMH/jach 6_01�' 6 1 CRE$TglOGf I 1 zzin t /N 'Mo / T I 1 N Eqf y I Now�.+f• - krf-0. 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I(i Lll / 11 L� Ul dVW NO11Y301 ''+ a :r NI Ha LO C �m ... r..w �. °b •iuiw. e We .,. or a ...... .��n ... .e r G re yi. • Iu :..m ur :•i pu. � / 11 L� Ul SUBJECT PARCEL "r .. , rJ !/ . ... .:—. — •e�{� sic r Cp• - a• L 4'n' '� I 2� 1 A' a? 'YD '(� •L� '.r• •� � � L - 'y 1 '- a ..r..�.b:: �. nc, � n er J rae. �e .r• .�. •.o i I � � •w r..•�.,. ry 4 OD w OO • r • i •' •. it r ,'r• `` P/✓bvii 6 OJnrtia. ✓ohn.Jo� C ; I '� w v p t' 4. r - •y I ..• ji .y N//d � c•d Kn of-it nd .r I •.. I I a pvti ':• f c • � � •, J I 4. .. N ,. Sal_ 7-2 • pra we I / —r • Pac/mond K I '�._ `� • i• • ` ; ,$ A/aim L. � I - h "� � ? I -r 4 u - ` �// T 6 A/rCe /✓1• .36•r-u - - _ mac• m / 3 V Ac 'I o•r-f: 010-51 O-5"61 �• , —b — _ •V — • R — GB B . ••"• Ind GOLF _ :...:..R::: I - Ind.- . - ..... ;�I•: -- Ind •..: ... _ E 1 '/ 11 // ' ce � � �_ - � Ind. ... ... . SU;BJEC.T PARC L ,.. RN 1 ... _ Ind. _ R&D R -- R-111 ... - RI p R- R - v I- . P R-0 P GB L LB C� E P R -III N E R -III RB R-111 ,._ °{'•ita; R -I R -III _ /GB,LE R -III R•III R:I _ __:.. ;... R41 - RJI P E R -II R -II`'.... R -II - R -II 'PA_ ®� R -I LB R -III NLBB R -I ..�%� CSC R -I c R• LB LB = �R-I P c -- o IU� RB -1'_. P r.--. i R-1 p F <l cc.. I., P 1 R -II i- r R -I R -II .. ^ rc ALL I -.�--ROSEVOLl. APPLE VGLLEV �� I APC Minutes • February 28, 1984 11. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 12. Utility and drainage easements shall be dedicatd as required by staff. 13. All costs for internal utilities and streets will be the sole re- sponsibility of this development. All voted yea. ROSE HILL ADDITION - PRELnQNARY PLAT The hearing regarding the application of Howard Kyllo for preliminary plat approval of Rose Hill Addition consisting of 12.4 acres and containing 14 single family lots located on Lots 1 through 4, John Croft Acres and Lot 1, Block 1, Blackhawk Hills Addition was next convened. Dale Runkle presented the proposal to the Planning Commission members, including the replat of Lot • 1, Block 1, Blackhawk Hills Addition, which had been purchased by Mr. Kyllo. He noted that the topography of the lots is in excess of the R-1 standards in some cases. James Hill and Howard Kyllo were present and several neighboring owners also were present. A neighborhood meeting.had been held and those neighbors present had no objections, although one was concerned about poten- tial loss of trees. George Bohlig of Blackhawk Hills Addition questioned about storm sewer capacity and staff indicated it was adequately sized. Mr. Bohlig also had a concern about retaining the covenant of the Blackhawk Hills Addition lot and Mr. Kyllo stated there would be no change. Member Merkley questioned the steepness of the street grade and it was noted that there appeared to be no alternate to the steep grade of 8% or less. Wold moved, Wilkins seconded the motion to recommend approval of the application, subject to the following stipulations: 1. The grade of Knoll Ridge Drive shall be within City standards. 2. All other City ordinances shall be met. 3. A detailed grading and erosion control plan shall be submitted for approval by the City. 4. The water main shall be looped from Kyllo Lane to Blackhawk Cove. 5. If installed privately, plans and specifications for utility instal- lation shall be in accordance with the City's Engineering Guidelines and prepared by a registered engineer. • 6. A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 7k 5 APC Minutes February 28, 1984 7. All easements shall be dedicated as required by staff in the Engi- neering Report. 8. This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9. This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of creating 10 additional lots with respect to the original parcel. 10. All costs associated with the installation of public improvements for this development shall be the sole responsibility of this development. 11. The plat shall satisfy all City park dedication requirements. All voted in favor. LEXINGTON SQUARE - PRRLDUBARY PLAT The h ing regarding the application of Northland Mor a Company for preliminary p t approval of Lexington Square, consisting of 32.11 acres with 373 single farm lots proposed, plus an additional 3 ts, most of which would deviate from he R-1 zoning standards. The loca on of the property is in the northwest qua ter of Section 23, south of Scott Road, and at the southeast intersectio\Fruary tt Road and Le ngton Avenue. Mr. Runkle stated the parcel is zixed Reside al, and that the zoning was changed from R-3 to R-2 of 1984. he Land Use Guide designates it as R -II. The plan co2 dwell g units per gross acre and 3.72 dwelling units per netsmall t proposed lot would be 7,000 square feet with an average lot size of square footage requirement and lot 350 single family lots which wo square feet. 25 lots meet the R-1 requirement and 30 foot setback with ,e most in lot width and slightly in lot area from th/zon g tandards Garrett Mulrooney stated that he would not particission and wo d abstain from voting because his law firm represend Mortgage fr timetotime. Two exceptions within the plat, orthwest corner, which had been purchased by a church, and one r of the proposed at, were discussed. Wayne Tower of Suburban and also several re resentatives of the appli- cant were present Mr. Tower stated that with slight revisions, all 1 is would be 75 feet or greater at a setback line, and that the 7,000 square,foot lot would be upgraded t about 9,000 square feet, with the next smalles being approximate- ly 8,700 quare feet under the proposed revisions. 101 to s would be above the 12, 0 square foot minimum standard. The planned develo went allows for 528 to for the site. The neighborhood collector for Northview Park Road was discussed in detail, which would allow lots to front on the road. He stated that the applicant's opinion is that the road will not generate substantial amounts of traffic. 70, 6 • • r] MEMO TO: HONORABLE_ MAYOR_&_CITY COUNCILMEMBERS • C—;;6M,_HEDGES,,_CITY_ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION RECOMMENDATION ROSE HILL ADDITION At its regular meeting on March 1, 1984, the Advisory Parks and Recreation Commission reviewed the proposed Rose Hill Addition. The Advisory Parks & Recreation Commission questioned potential problems relative to the access to Blackhawk Lake & relative to the development of private facilities with a relatively short property abutment on the lake. After additional review, the Advisory mmission recommended that the City Council require a cash q4d cation requirement for the proposed plat. • cc: Dale Runkle, Tom Colbert, Paul Hauge, KV/kf • City Planner Director of Public Works City Attorney 73 Agenda Information Packet March 22, 1984 City Council Meeting • Page Twenty PRELIMINARY PLAT/LEXINGTON SQUARE C. Ronald C. Helmer, Northland Mortgage Company, for Preliminary Plat, Lexington Square, Consisting of Approximately 132 Acres and Containing 369 Single Family Lots -- A public hearing was held by the Advisory Planning Commission at their last regular meeting held on February 28, 1984, to consider an application submitted by Northland Mortgage Company for a preliminary plat entitled Lexington Square, consisting of approximately 132.11 acres that contains 372 single family lots that deviate from the R-1 zoning standards. The Advisory Planning Commission is recommending qpZ oval of this item to the City Council. The Advisory Planning Commission spent considerable time and the issues that were reviewed by the APC are best summarized by the City Planner in the APC Afternoon After. The following is an excerpt of that report: Discussion and Action • The Advisory Planning Commission reviewed the preliminary plat, Lexington Square, noting that the agenda had advertised the development consisting of 369 single family units. This should be amended to allow 373 dwelling units. In review of the staff report, the Advisory Planning Commission went through a great deal of time and effort to review this pre- liminary plat. As stated, it consists of 132 acres which is a very large single family plat and would contain 373 single family . lots which would be phased over the next few years. The first item reviewed by the Planning Commission was access to Lexington Square preliminary plat. In this review, it was noted that Lex- ington Avenue and Wescott Road are collector streets where limited access is allowed. In reviewing Northview Park Road according to the Transportation Plan, it also appeared that this would be pro- posed as a Neighborhood Collector -Community Collector and have limited access. In a detailed review of trip generation for North - view Park Road, it was determined that the road could be construct- ed as a collector but given the definition of Neighborhood Collect- or where direct access could be allowed. Therefore, the Advisory Planning Commission is reviewing a policy change for interior col- lector streets where direct access now could be allowed vs. in the past, in construction of such roads as Wilderness Run Road, Thomas Lake Road and Covington Lane. Therefore, the Planning Commission is stating that this interior collector will now be allowed to have direct access and serve a function as a neighborhood street along • with a neighborhood collector street. 7t Agenda Information Packet March 22, 1984 City Council Meeting Page Twenty-one The Planning Commission also noted that the proposed application is • for single family development which deviates from the R-1 zoning standards. The Commission noted that the smallest lot originally proposed contained 7,000 square feet. The applicants indicated that this will be increased to 8,700 square ft., and the overall average for the plat would be 11,707 square feet. In review of this plat, the Planning Commission noted that 300 lots would be the approximate size of the lots in Cedar Grove. They had noted also that original- ly smaller lots were proposed at 60 ft. in other areas and now they have increased to 75 ft., and felt 75 ft. would be a good workable lot width for this development proposal. They also noted that the topography and terrain is very level and untreed which would also substantiate the type of development being requested. The Planning Commission was concerned regarding the backyards abutting Wescott Road and noted that the elevation differences would not substanti- ate berms, however, was suggesting landscaping be done. In turn, they had reviewed this aspect of landscaping and noted that when Wescott Road is upgraded, it would become an urban section of roadway and therefore more easily landscaped and maintainable by the resi- dential lot owner. With a lot of discussion, they moved away from an overall landscape plan requesting landscaping along the Wescott and Lexington Avenue corridors. The Planning Commission also re- viewed the lot size and the price of the development. It was noted that the price range for the single family lot and home would be approximately $85,000-595,000 and it would be a very nice develop- ment. The last issue the Commission discussed was in regard to drainage and they noted that all of the drainage could not go north, how- ever, a majority could. They also requested that a certain amount be allowed to go southerly. With these concerns and reviews, the Planning Commission recommended approval of the preliminary plat subject to the conditions in the staff report with the exceptions and modifications of Condition No. 4 which should read that, "lot size deviations be approved in accordance with the preliminary plat submitted. The proposed minimum lot size shall be 8,700 so. ft. and that the developer establish an architectural review board to review the homes being constructed on the individual lots." No. 5 be modified to read that, "an additional access be provided to the east by extending Kettle Creek Court to Kettle Creek Drive stubbing at the easterly property line." No. 8 be modified to state instead of "all drainage over this proposed development shall be directed to the north," that "Lots 24-34, Block 9, and Lots 20- 38, Block 12, be allowed to drain southerly." Condition No. 11 in the Engineering Report was eliminated and a new condition add- ed at the end stated that, "the developer reduce the total number of dwelling units in the Planned development so as to only allow 373 dwelling units on this parcel and that there be no credit for dwelling units of this parcel to any other portion of the planned development. 7S r� U • 1J • Agenda Information Packet March 22, 1984 City Council Meeting Page Twenty -Two Enclosed on pages -7-7 through SS is a copy of the City Planner's report. For additionaT—in-f-o—rmation on the action that was taken by the APC, refer to a copy of those minutes found on pages through 9 For review of the action that was considere y t e Advisoryry Par ss and Recreation Commission, refer to their report found on pages Cj 3 through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat of Lexington Square as it is presented for consideration by Northland Mortgage Company. W 0 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - LEXINGTON SQUARE APPLICANT: RONALD C. HELMER, NORTHLAND MORTGAGE CO. LOCATION: PART OF THE NA OF SECTION 23 EXISTING ZONING: PD (PLANNED DEVELOPMENT UNDER THE LEXINGTON SOUTH PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 22, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted request- ing a preliminary plat, Lexington Square, which consists of approx- imately 132.11 acres and would contain 372 single family lots which deviate from the R-1 zoning standards located in part of the NW; of Section 23 south of Wescott Road, east of Lexington Avenue (County Road 43) and north of Northview Park Road. • ZONING AND LAND USE: Presently, the parcel is zoned R -II (Mixed Residential) with a density of 3-6 dwelling units per acre under the Lexington South Planned Development. This parcel was amended for a change from R -III (Mixed Residential with a density of 6-12 dwelling units per acre) to R -II (Mixed Residential with a density of 3-6 dwelling units per acre)in February, 1984. The proposed Land Use Guide also designates this parcel as R -II (Mixed Residential with a density of 3-6 dwelling units per acre). The proposed plan contains 2.82 dwelling units per gross acre and 3.72 dwelling units per net acre. Therefore, the proposed plan is consistent with the low range of both the existing zoning and the proposed Land Use Guide Plan. COMMENTS The application submitted is a preliminary plat of 372 single fami- ly lots. The proposed single family lots deviate from the R-1 zon- ing standards. The smallest lot size proposed is 7,000 square feet and the average lot size is 11,707 square feet. There are 25 lots which meet both the R-1 square footage requirement and lot width requirement at the 30' setback line. Therefore, there are approxi- mately 350 single family lots which deviate mostly in lot width and slightly in lot area from the R-1 zoning standards. • TRAFFIC CIRCULATION As stated earlier, the plat abuts Lexington Avenue on the west and Wescott Road on the north. Both roads are major collector streets and would allow limited access to this development. The proposed -77 CITY OF EAGAN PRELIMINARY PLAT - LEXINGTON SQUARE • FEBRUARY 28, 1984 PAGE TWO plat contains a curvilineal design where lots have double frontage on Lexington Avenue and Wescott Road. The Northview Park Road on the south was originally proposed to also have double frontage or limited access. However, due to definition, it is suggested that Northview Park Road be a neighborhood collector street which would allow direct access to this particular road. In review of the Sub- division Ordinance, this road then could have a proposed right-of- way of 66 feet vs. the 80 feet being dedicated. Also, in review of the definition of roads in the plat, Savannah Road could also be reduced from a 60' right-of-way to a 50' right- of-way which would define a local interior street. The applicant is proposing two access points off Lexington Avenue and one access point off Wescott Road. The internal circulation is a curvilineal design that loopsand 6 cul-de-sacs to provide access to the 132 acres. The applicant is also providing two stub streets to the east. Staff may suggest that an additional stub street be provid- ed south of Kettle Creek Court for development opportunities for the property to the east. The one item staff would like to point out at this time is again in regard to Northview Park Road. In the past, the City has been requiring that an 80' right-of-way be dedicated and limited access • to this road be the standard for the community or interior collect- or. This road would provide the same function as Wilderness Run Road, Covington Lane, and Thomas Lake Road which have all been con- structed to these standards with limited or restricted access. This Northview Park Road provides the same spacing requirement as in the past, however, we are now indicating that this road be defined as a neighborhood collector and would allow direct access to this type of roadway. The benefit in allowing direct access to this neighbor- hood collector is that it eliminates approximately 30 lots from hav- ing double frontage or constructing a road which cannot be used by a particular subdivision. Therefore, a policy question is being reviewed and looked at, and it is suggested that the half mile, or interior collector streets, be labeled or defined as neighborhood and would allow direct access to these collector streets. Also, ac- cording to Chapter 13 of the Eagan City Code, a neighborhood collect- or would only then require a 66 -foot right-of-way dedication vs. the 80 feet which is being proposed. ADDITIONAL COMMENTS In this proposed plat, there were two exceptions. The first excep- tion was in the approximate center of the development proposal. This exception has now been changed to an outlot, or labeled Outlot A in the plat. The applicant has worked with the property owner of Outlot A and has determined how Outlot A could be developed in the • future in accordance with this development plan. As you can see, a sketched in area as to how Outlot A could be subdivided has been shown to maximize the use and conform with the surrounding develop- ment. 76 • CITY OF EAGAN PRELIMINARY PLAT - LEXINGTON SQUARE FEBRUARY 28, 1984 PAGE THREE The second issue is in regard to the exception in the northwest cor- ner of the plat. It is staff's understanding that this exception has been sold to a church and would develop at a later date. At the present time, the zoning or use has not been approved by the City, but the acreage has been sold to the church prior to platting the property. Secondly, is if and when the church does propose devel- opment, we will seeing direct access from Lexington Avenue and Wes- cott Road to this facility. Therefore, the use would be isolated from this particular development. In review of the topography and vegetation, the area has a fairly flat or barely rolling topography which would allow for the smaller lot configuration. Also, the vegetation on the site is farmland . which has been farmed, and that vegetation or trees are scarce or scattered slightly throughout the development. Therefore, topog- raphy and vegetation would not be a hindrance to this type of devel- opment request. In regard to this proposed plat, the Planning Commission will have to review this plat in regard to the criteria set up for reviewing the smaller lots or lots which deviate from the R-1 standards in • regard to topography and vegetation, general location and surround- ing land uses, and the proposed grading plan showing the type of unit and unit elevation on each of the lots noting that each lot will support a dwelling unit. It should be noted that if this plan is accepted, that this grading and house -type plan will be part of the development contract and held to in regard to type of house on the lots proposed. If approved, the preliminary plat should be subject to the following conditions: 1) The plat should be subject to Dakota County Plat Commission's review and comment because the plat abuts a County road. 2) No variances for setback or lot coverage shall be allowed ex- cept for topographic and vegetation reasons. 3) The City approve the policy on neighborhood collector streets. 4) Lot size deviations be approved in accordance with the prelim- inary plat submitted. The proposed building plans meet all of the setback requirements of the R-1 zoning district. 5) An additional access be provided to the east somewhere south of Kettle Creek Court or extend Kettle Creek Court east for an additional access. • 6) All other City Code requirements shall be adhered to. DCR/jach -79 CITY OF EAGAN PRELIMINARY PLAT - LEXINGTON SQUARE • FEBRUARY 28, 1984 PAGE FOUR ENGINEERING RECOMMENDATIONS 7) A detailed grading and erosion control plan be submitted for approval by staff. 8) All drainage over this proposed development shall be di- rected to the north. 9) If installed privately, plans and specifications for pub- lic improvements must be prepared by a registered engineer in accordance with City -designed guidelines. 10) All lateral water mains shall be looped unless they will be utilized for future extensions. 11) The cul-de-sacs for Danbury Court and Kettle Creek Court shall be eliminated and substituted with through streets. 12) This development shall be responsible for an 8' bituminous trailway along Wescott Road and Northview Park Road. 13) Right-of-way shall be dedicated as referenced in the Engi- • neering Report for Wescott Road, Lexington Avenue, North - view Park Road and as further required in the Engineering Report. 14) All utility and drainage easements shall be dedicated as referenced in the Engineering Report and required by staff. 15) A 25' slope easement will be required adjacent Lexington Avenue. 16) A 15' trailway easement will be required within the 50' NSP easement. 17) Trunk area sanitary sewer, water and storm sewer assess- ments shall be this development's responsibilities at the time of final platting unless projects for these improve- ments have been approved by Council. 18) The costs of all public improvements, with the exception of trunk -related improvements, shall be the sole responsi- bility of this development. 19) A 5' sidewalk along the east side of Lexington Avenue shall be the responsibility of this development. • .6 • MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 23, 1984 SUBJECT: LEXINGTON SQUARE ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public works has the following comments regarding this proposed development for consid- eration by the Advisory Planning Commission and City Council. TOPOGRAPHY/DRAINAGE This proposed development is located east of Lexington Avenue and south of Wescott Road in Section 23. The existing topography con- sists of rolling farmland. The slopes over this topography range from 28 to 408. Subsequently, grading affecting any of the steep slopes must strictly adhere to a grading and erosion control plan submitted to and approved by staff. This proposed development is located within Drainage District J which is further subdivided in- to minor drainage districts as depicted in Figure 1. Drainage from approximately the northern 2/3 of this proposed development is to be directed into trunk storm sewer which eventually outlets into • Pond JP -11 (Hurley Lake). A positive outlet control is presently being constructed for -this pond. Since no trunk storm sewer fac- ilities exist within this proposed development, it will be neces- sary to construct the necessary trunk lines east from Lexington Avenue to Pond JP -30 which is located within the northeast portion of this proposed development. According to the Storm Sewer Master Plan, approximately the southern 1/3 of this proposed development is to be drained to the south. How- ever, this proposes a problem since the pond which is to accommodate this runoff is located within the City park as Pond JP -34. This pond presently has no positive outlet and floods during heavy rainfalls. Therefore, staff does not recommend adding any additional runoff from future developed areas to this pond until an outlet for this pond is constructed. At this time, there are no plans for such construction. Subsequently, in order to develop phase two and three of this propos- ed development, the drainage water will have to be redirected to the north and to Pond JP -30, if this development wishes to pursue its aggresive development schedule. Other than possibly adjusting the outflow from Pond JP -30, this redirection of runoff will not cause any downstream problems since JP -11 is its ultimate designation. UTILITIES At this time, the only utility existing in proximity of this pro- posed development is a 12" trunk water main at the intersection of Wescott Road and Lexington Avenue. However, Project 361 has been approved and bids will soon be accepted for construction of a trunk rRzt.. ENGINEERING REPORT • LEXINGTON SQUARE PRELIMINARY PLAT FEBRUARY 28, 1984 PAGE TWO sanitary sewer to the west line of the Westbury Addition, west of Lexington Avenue. Project 396 has been approved and plans and spec- ifications are being prepared for bidding purposes to extend this sanitary sewer trunk line to Lexington Avenue to provide service to this proposed development. In addition, Project 396 also provides for trunk storm sewer from JP -11 (Hurley Lake) to Lexington Avenue to provide for trunk storm sewer facilities for this proposed de- velopment. All internal utilities, with the exception of City -installed trunk water, sanitary sewer, and storm sewer, will be the sole responsi- bility of this development. If these utilities are to be install- ed privately, then plans and specifications must be prepared by a registered engineer in accordance with City design guidelines and submitted to staff for approval. As per City policy, all interior water mains shall be looped. No dead-end water mains will be allowed unless they will be utilized for future extensions.' STREETS Wescott Road borders this proposed development along the north, • Northview Park Road borders the westerly half of this proposed de- velopment along the south, and Lexington Avenue borders this�pro- posed development along the west. Wescott Road is presently 'a gravel surfaced road 24' wide. In the City's Master Thoroughfare Plan, Wescott Road is designated to be a minor arterial road, 52' wide with no direct access. Northview Park Road is designated on the Master Thoroughfare Plan as a neighborhood collector road. Presently, it is gravel road with a thin layer of seal coat over it. As a neighborhood collector street, Northview Park Road will be 44' wide. Staff recommends revising the internal street layout to eliminate the Danbury Court cul-de-sac and extend it through to Stony Point Road. Similarly, the Kettle Creek Court cul-de-sac should be elim- inated and extended to the east property line to provide the access point requested by the City Planner in his report. The remaining cul-de-sacs appear to be necessary evils since they are not as read- ily adaptable into through streets as the two previously mentioned cul-de-sacs were. All interior streets shall be constructed to City standards for a 32' wide residential street. Due to the status of Wescott Road and Northview Park Road as minor arterial and neighborhood community streets respectively, City policy will require this development to be responsible for construction of both trailways. • The bituminous pathway required -for Lexington. Avenue is the responsibility of the development to the west, Westbury Addition. Also, a 5' concrete sidewalk along the east side of Lexington Avenue will be the responsibility of this development. Im ENGINEERING REPORT •LEXINGTON SQUARE PRELIMINARY PLAT FEBRUARY 28, 1984 PAGE THREE RIGHT-OF-WAY/EASEMENTS A 50' half public right-of-way will be required to be dedicated for Wescott Road. A 55' half right-of-way will be required to be dedi- cated for Lexington Avenue. A 35' half right-of-way will be reaui'r- ed to be platted for Northview Park Road. Savannah Road and Danbury Trail shall have 60' platted right-of-ways while the remaining streets shall have 50' platted right-of-ways. In addition to the regular 10' utility easements adjacent public right-of-way and the 5' drainage and utility easements adjacent all lot lines, a ponding and utility easement will be required over Pond JP -30 to incorporate the high water elevation. Also, 20' utility easements will be re- quired over all utility lines not within public right-of-way. Furthermore, a 25' slope easement will be required adjacent Lexing- ton Avenue to incorporate any future grading limits required as a result of the upgrading of Lexington Avenue. Finally, a 15' trail - way easement shall be provided within the 50' NSP easement along the east boundary of this proposed development. ASSESSMENTS IS No trunk area assessments have been levied on this parcel as of yet. Subsequently, unless a pending assessment is initiated by Council action in approving a project to provide this proposed development with trunk utilities prior to or at the time of final platting, then it shall be this development's responsibility to pay those trunk re- lated assessments. Likewise, if the improvements of Northview Park Road and trail are not initiated by Council action prior to final platting, then this development shall be responsibility for those assessments. Nevertheless, this development shall be responsible for the assessments for the trail along Wescott Road at the time of final platting. All assessments shall be determined at the rate in effect at the time of final plat approval. The costs of all public improvements, with the exception of trunk related improvements, shall be the sole responsibility of this de- velopment. The costs for improving Wescott Road will be the re- sponsibility of the major street fund for the reason that City assess- ment policy does not allow for assessing single family residential areas for streets on which no direct access is granted. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at their meeting of February 28, 1984. • Respectfully subm'tted, Richard M. Hefti P.E. Assistant City Engineer 2 RMH/jach 8� v U I 3F 9, JP -II �f t 32 � t LS D-23� D-26 J-12 C' CAO+05 HILLS GOLF CO RSE J-5 J 54 - VE� J-6 PtRK � L-7 W V) WESCOTT E-16 N LOTS J-24 `-18 J-22 233 I, , FIGURE 1 J-23 bject Pa J-32 J-92 �Y r I J-48 0 0 o i I FAELININA6T FLAT LEXINGTON SQUARE NORTHLAND MORTGAGE COMPANY '~ • Q •i- ��' 9600 WEST BOTH STREET • '— ._' •y, BLOOMINGTON, MINNESOTA ..j , P ` •` 612-699-7600 • /. '�. T.,.. rte-- - •i.— SITE DATA A. N ' -•. \ '� • >�,` \°n P / - + _ /^ r LEGALDESCRIPTION utl: 11 xv �� � ';� - • S•' "�?' , .a �' � dam; .' _ �- ..., � _ a. _ _ :� :'wj � •r S' � I%•, 'xr w7L� `�fLL".`�,w' �X:'i •. leaexo . ?• g� —_ o _ _ . •tl IlLn"r10 L._1� ue� 1 —._ 1 _ LOCATION NAP •Y •r u I. TTPICAv. LOT I� . .•. _ 1' SUBJECT PARCEL EXHIBIT b Lexington South 19S3 Annual_ PUD_ Review PHASING 7. 197(3-1995 2. :993-19HS 3..1985 -1989 - c_ 1_4. 1 988- 1992 Land Sold/Developed __ q. . -r- r 0 an Su i , �NR2 — -- Land Use Plan ie - 'f ) R. multiple (1T.un/ae) _This_ land -use iwas amended in LO Ilp. Dui February, .1984_-_' CO to R -II Mixed csc mmm-elrpn q.c nl r. Residential with :'—', 6rCcaleO 3-6' 'dwe'12ing • - j.. . r r�.k,�'8 units per acre) SUBJECT PARCEL EXHIBIT b Lexington South 19S3 Annual_ PUD_ Review PHASING 7. 197(3-1995 2. :993-19HS 3..1985 -1989 - c_ 1_4. 1 988- 1992 Land Sold/Developed __ q. . -r- r 0 an Su i , �NR2 — .W �� _-•f -- Land Use Plan R] —;.,,(3 6un/ac) R. multiple (1T.un/ae) Y LO Ilp. Dui , CO csc mmm-elrpn q.c nl r. ' . :'—', 6rCcaleO rplp„...n•n .p,c. e+.e. .W �� _-•f ` I GB .�. RB ...,..,�„�. Ind GOLF •: ::. Ind. – COMMERCIAL -.. ,.. .. PLANNED DEVELOPMENT RI //n _ •' .'. .R.I� — .Ind.. '.:.. ..�.s.: •1 � .�.. Ind 7 APC Minutes • February 28, 1984 7. All easements shall be dedicated as required by staff in the Engi- neering Report. 8. This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9. This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of creating 10 additional lots with respect to the original parcel. 10. All costs associated with the installation of public improvements for this development shall be the sole responsibility of this development. 11. The plat shall satisfy all City park dedication requirements. All voted in favor. The hearing regarding the application of Northland Mortgage Company for • preliminary plat approval of Lexington Square, consisting of 132.11 acres with 373 single family lots proposed, plus an additional 3 lots, most of which would deviate from the R-1 zoning standards. The location of the property is in the northwest quarter of Section 23, south of Wescott Road, and at'the southeast intersection of Wescott Road and Lexington Avenue. Mr. Runkle stated the parcel is zoned R-2, Mixed Residential, and that the zoning was changed from R-3 to R-2 in February of 1984. The Land Use Guide designates it as R -II. The plan contains 2.82 dwelling units per gross acre and 3.72 dwelling units per net acre. The smallest proposed lot would be 7,000 square feet with an average lot size of 11,707 square feet. 25 lots meet the R-1 square footage requirement and lot width requirement and 30 foot setback with 350 single family lots which would deviate most in lot width and slightly in lot area from the R-1 zoning standards. Garrett Mulrooney stated that he would not participate in discussion and would abstain from voting because his law firm represents Northland Mortgage from time to time. Two exceptions within the plat, one at the northwest corner, which had been purchased by a church, and one at the center of the proposed plat, were discussed. Wayne Tower of Suburban Engineering and also several representatives of the appli- cant were present. Mr. Tower stated that with slight revisions, all lots would be 75 feet or greater at the setback line, and that the 7,000 square foot lot would be upgraded to about 9,000 square feet, with the next smallest being approximate- ly 8,700 square feet under the proposed revisions. 101 lots would be above the 12,000 square foot minimum standard. The planned development allows for 528 lots for the site. The neighborhood collector for Northview Park Road was • discussed in detail, which would allow lots to front on the road. He stated that the applicant's opinion is that the road will not generate substantial amounts of traffic. APC Minutes February 28, 1984 11. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 12. Utility and drainage easements shall be dedicatd. s required by sta 13. 11 costs for internal utilities and streets ill be the sole re- sponsibili of this development. All voted HII.L ADDITION - F, WFI The hearing rega ing the ap p ' icati of Howard Kyllo for preliminary plat approval of Rose H 1 Addition cons ting of 12.4 acres and containing 14 single family lots loca d on Lots 1 t rough 4, John Croft Acres and Lot 1, Block 1, Blackhawk Hills ddition wa next convened. Dale Runkle presented the proposal to the Plannin Comm 1, Block 1, Blackhawk Hills ddit He noted that the topography o th some cases. James Hill and Ho owners also were present. A n neighbors present had no objec io, son members, including the replat of Lot , which had been purchased by Mr. Kyllo. lots is in excess of the R-1 standards in Kyllo were present and several neighboring iborhood meeting had been held and those , although one was concerned about poten- tial loss of trees. George oh lig of Blackhawk Hills Addition questioned about storm sewer capacity d at, indicated it was adequately sized. Mr. Bohlig also had a concern a out retain the covenant of the Blackhawk Hills Addition lot and Mr. Kyll stated there would be no change. Member Merkley questioned the steepnes of the street rade and it was noted that there appeared to be no alte nate to the steep rade of 8% or less. Wold moved, Wilkins seconded the m tion to recommend ap oval of the application, subject to the following stip lations: 1. The grade/of Knoll Ridge Drive shall b)k within City standards. 2. All oth9t^ City ordinances shall be met. 3. A de led grading and erosion control pldp shall be submitted for approval by th City. 4. The ater main shall be looped from Kyllo Lane to Blackhawk Cove. 5. If installed privately, plans and specifications for utility instal- lation sh 1 be in accordance with the City's Engineering Guidelines and prepared by a registered engineer. 6. A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 11 • • C� APC Minutes • February 28, 1984 Kettle Creek was recommended to provide access to the east, rather than to be cul-de-saced and the developer agreed. The developer, however, opposes connecting Danbury Court as a through street because of the loss of lots and extra street costs. There was discussion concerning a recommendation that all drainage be designed to flow to the north, whereas the applicant requested that the very south tier of lots provide for drainage to the south. Marge Tilley, an owner on Wescott Road, was present and was concerned about whether the existing ponds would be retained. Mr. Tower stated the major pond to the east would remain but the other small ponds would not. There would be only one access from the development to Wescott Road under the proposal. Three bike paths are being proposed, including an 8 foot path on Wescott Road, concrete sidewalk along Northview and blacktop sidewalk along Northview Park Road, with an easement along the east line. Dale LaRue of Lexington and Wescott Road was present and recommended some berming, particu- larly along Wescott Road. The proposed price of the homes is $85,000.00 to $95,000.00 per unit, and the phasing will begin in 1984. Jim Curry also was present and stated that the owner of Outlot A favors the proposal and may subdivide that exception in the near future. There were concerns about dust along Wescott Road and also timing of the utilities for the land to the north of Wescott Road. Jim Williams, a neighbor, was present and was concerned about the dangerous intersection of Wescott and Lexington and also expressed • concerns about two-thirds of the lot being below the normal lot size require- ments. Chairman Hall stated that he owns the land directly to the east and was concerned about the connection with that, including the Northview Park Road, which he favored as a neighborhood collector, but would object to a major collector being located on his property exclusively. Member McCrea asked whether the developer would provide berms, after which there was considerable discussion and some opposition from the developer, indicating that they do block drainage and the developer preferred not to be required to install them. Ron Helmer of Northview Mortgage stated that he felt berming along Wescott Road would not be practical because the land on the south side is lower than the road. Member Wilkins was also concerned about the inventory of small lots and Mr. Runkle stated that a 75 foot lot now appears to be a reasonable compromise and also is in demand by builders. Member Wold had concerns about the number of small lots approved and whether Eagan is getting an excessive number in relation to other communities. Mr. Runkle stated that 50% of the residential lots being single family is the objective of the City and also noted that the parcel is fairly flat and conducive to small lots, whereas only a limited number of parcels in the City remain with that terrain. Member Wold also recommended architectural controls for the smaller lot area and suggested a review board. Staff members indicated they had no objection to direct access to Northview Park Road. Member Hall questioned whether the City should be removing its requirement of the -north -south street along the east line and stated that this had been in the plan for many years. He also indicated that possibly Northview Park Road will not go straight east to Elrene Road extended • because of ponds that would obstruct its location. He also objected to lack of traffic planning by the staff covering the land to the east and felt that certain streets within the City have been overbuilt. 7 yo APC Minutes February 28, 1984 McCrea moved, Wold seconded the motion to recommend approval of the application which would provide for 373 lots under the most recent proposal, subject to the following conditions: 1. The plat shall be subject to the Dakota County Plat Commission's review and comment because the plat abuts a County road. 2. No variances for setback or lot coverage shall be allowed except for topographic or vegetation reasons. 3. The City shall approve the policy on neighborhood collector streets. 4. Lot size deviations shall be approved in accordance with the pre- liminary plat submitted with the smallest lot size being 8,700 square feet. The proposed building plans shall meet all of the setback requirements of the R-1 zoning district. 5. An additional access shall be provided by an extension of Kettle Creek Road. • 6. All other City Code requirements shall be adhered to. The developer • organize a private architectural review board to control architectural plans for the residences. 7. A detailed grading and erosion control plan shall be submitted for approval by staff. 8. All drainage over this proposed development shall be directed to the north, except Block 9, Lot 24 through 34 and Block 12, lots 120 through 387 along Northview Park Road. 9. If installed privately, plans and specifications for public improve- ments must be prepared by a registered engineer in accordance with City - designed guidelines. 10. All lateral water mains shall be looped unless they will be utilized for future extensions. 11._ This development shall be responsible for an 8 foot bituminous trailway along Wescott Road and Northview Park Road. 12. Right-of-way shall be dedicated as referenced in the Engineering Report for Wescott Road, Lexington Avenue, Northview Park Road and as further required in the Engineering Report. 13. All utility and drainage easements shall be dedicated as referenced • in the Engineering Report and required by staff. 891 • E APC Minutes February 28, 1984 14. A 25 foot slope easement will be required adjacent Lexington Avenue. 15. A 15 foot trailway easement will be required within the 50 foot NSP easement along the East line. 16. Trunk area sanitary sewer, water and storm sewer assessments shall be this development's responsibility at the time of final platting unless projects for these improvements have been approved by Council. 17. The costs of all public improvements, with the exception of trunk - related improvements, shall be the sole responsibility of this development. 18. A 5 foot sidewalk along the east side of Lexington Avenue shall be the responsibility of this development. 19. A modification of the planned. development agreement shall be pro- vided to reduce the total planned development by the lower number of units in this development. The developer indicated it would have strict covenants, including pro- hibition of any small sheds in the back yards. All voted in favor except Mulrooney who abstained. SAFARI ESTATES SECOND ADDITION - REZONING 3 PRELIMINARY PLAT The hearing regarding the application of Gerald Pearson and Bill Diedrich for rezoning approximat ly 23.5 acres from A (Agricul 1) to R-1 (Residen- tial Single) and for prel inary plat approval of Sa ri Estates Second Addi- tion was next heard by the Planning Commission me ers. Mr. Runkle detailed the proposal and indicated he four lots in the ortheast did not meet R-1 standards, but Mr. Pearson a Mr Diedrich we a present and stated that the lot lines will be adjusted to c mply with m imum standards. The developers also indicated that they woul not ob ct to the dropping of the word of the conflict with the Estate w outlet to the north, and the appli- no objections to the proposal, and to recommend approval of the appli- cation for rezoning from A (Agric tural) o R-1 (Residential Single Family). All voted in favor. Then Mulr oney move Wilkins seconded the motion to recommend preliminary plat plication be pproved, conditioned upon the following: "Estates" in the addition name, zoning. The staff recommends an ovf cants had no objections. There w Mulrooney moved, Wold seconded the 1. That the word )$state" be eliminated froai.the name of the plat. • 2. All lots shall meet or exceed the R-1 zoning criteria for square footage and lot width. APC Minutes February 28, 1984 �Do 0()T- 3. k11 other City ordinances shall be adhered to. 4. Allots shall meet the minimum lot size of 12,000, square feet. 5. An ovdKflow outlet from the proposed retention and within Block 3 of this proposed velopment shall be constructed prior o or concurrent with phase two of this oposed development. 6. A detailed ding and erosion control p hall be submitted for approval by staff. 7. Water main shal be looped /from axie Avenue to Safari Pass through the cul-de-sac. 8. If installed private l plansifications shall be prepared by a registered engineer in accord ce wdesigned guidelines. 9. No direct access will be al owalaxie Avenue. 10. An additional 17 feet of Avenue. 11. A ponding easement will encompass the high water elevation 12. All utility and dra staff. 13. All costs associated sibility of this development./ All voted yes. -way shall be dedicated for Galaxie requid over Lots 21 - 23, Block 1, to this p d when determined. easements shbll be dedicated as required by this developmeft shall be the sole respon- EAGAN SHORO.AND ORDINANCE Mr. Runkle re ie ed briefly with the Planning Commi sion members the proposed Shoreland Or inance that has been drafted by the sta f in conjunction with the Departure of Natural Resources. Mr. Runkle s ted that many meetings have been held with DNR Representatives over the past two years, but that very few la es within the City would be affected. The D R format was generally follo ed and It is expected that the DNR will appr ve the draft ordinance. Th was discussion concerning Section 77.07, Subdi sion 2, on page 16 as to he t' the applications should be submitted to the prior to the Plannin Commission approval, rather than only 10 days pri to City Council app oval. Further review will take place on that issue a d it was also noted hat existing planned developments will not be altered by the proposed o inance provisions. The Planning Commission designated the regular March 27, 1984 meeting of the Advisory Planning Commission, as the public hearing night at 7:00 p.m. at the City Hall on the Shoreland Ordinance. • • Cl March 7, 1984 MEMO T0:—TOM-HEDGES,-CITY_ADMINISTRATQR3 FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: ADVISORY PARKS AND RECREATION COMMISSION ACTION LEXINGTON SQUARE At the Advisory Parks and Recreation Commission meeting of March 1, 1984, the Commission reviewed the proposed Lexington Square Development proposed by North- land Mortgage Company. In reviewing the proposed development, it was noted that Lexington Square is part of the Lexington South PUD. Inasmuch as agreement has been reached in regard to the dedication of parkland within Lexington South, no condition was applied to this plat for land dedication or incremental units of park land which would normally be received with this plat. In the overall review of Lexington Square, the Advisory Commission discussed a numberof concerns relative to the development and Northview Athletic Fields. These concerns were relative to traffic, parking, drainage and proximity of homes facing Northview Park. After discussion by the Commission of these issues, the following recommendation to the City Council was made. 1. The proposed exception or outlot within the center of the plat be is subject to a cash dedication requirement at time that it becomes platted into lots, if platted at a separate time. 2. A bituminous trail be installed on the south side of Northview Park Road to be done at time of construction of the roadway. 3. With the upgrading of Wescott Road, a bituminous trail and concrete sidewalk be constructed. 4. The proposed sidewalk on the east side of Lexington Avenue extending from Wescott Road to Northview Park Road be a bituminous pathway rather than the proposed concrete sidewalk as indicated in the Engineer's Report. 5. A 15' wide trailway easement be granted to the City beneath the north south NSP powerline easement. 6. The developer be required to redirect the storm water -flow as to not flood the existing pond within the park. If the proposed development is to drain to the south, it should be a requirement that construction of a storm water lift station be completed prior to development of those homes or phases which would drain to the south. 93 ADVISORY PARKS AND RECREATION COMMISSION ACTION - LEXINGTON SQUARE PAGE TWO • MARCH 7, 1984 7. Consideration be given to landscaping and berming by the developer and the City to provide screening of the athletic fields from the residential homes which would face upon it. Again, the Commission had some concern relative to the number of homes facing Northview Road and potential traffic conflicts associated with the athletic fields and proposed future high school site. There was discussion and con- sideration for recommendation for restricted parking, but no action was taken pending future needs based on experience associated with the development and park traffic. KV/js CC: Paul Hauge, City Attorney Dale Runkle, City Planner Tom Colbert, Director of Public Works n LJ Agenda Information Packet March 22, 1984 City Council Meeting • Page Twenty -Three REZONING & PRELIMINARY PLAT OF SAFARI ESTATES 2ND ADDITION D. Gerald Pearson and Bill Diedrich for Rezoning From A to R-1 for Approximately 23 Acres and for Preliminary Plat, Safari Estates 2nd Addition Consisting of Approximately 23.5 Acres Containing 41 Single Family Lots -- A public hearing was held before the Advisory Planning Commission at their last regular meeting held on February 28, 1984, to consider 2 applications submitted by Mr. Gerald Pearson and Bill Deidrich. The first application was a request to rezone approximately 23'h acres from A to R-1, and the second application was for preliminary plat of Safari Estates Second Addition consisting of 23h, acres and containing 41 single family lots. The Advisory Planning Commission is recommending approval of the preliminary plat to the City Council. The APC discussed the proposed zoning and preliminary plat making the following observations: 1) Three lots were under the R-1 zoning standards and that certain lots must be changed in order to comply with the 12,000 sq. ft. criteria. 2) The APC reviewed the proposed development as a transition • between Berkshire's small lot, single family on the north, and the Safari Estates' large lot, single family to the south, and that this proposed plat provided a good transition and good development in this general location. 3) The APC required that "Estates" be stricken from the plat due to the size of lots and therefore it would be Safari Addition instead of Safari Estates Second Addition. For additional information on this item, refer to the City Planner's report, copies enclosed on pages 960- through SOS For a copy of the APC minutes, refer to pages loll through I)D For a copy of the recommendation of the -Advisory Parks and Recreation Commission, refer to page III . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the rezoning and preliminary plat for Safari Addition. Ll ME 0 CITY OF EAGAN SUBJECT: REZONING & PRELIMINARY PLAT - SAFARI ESTATES SECOND ADDITION APPLICANT: GERALD PEARSON AND BILL DIEDRICH LOCATION: PART OF THE NW; OF THE SW's OF SECTION 32 EXISTING ZONING: A (AGRICULTURAL) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 23, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: The first application submitted is a request to rezone approximately 23.5 acres from A (Agricultural District) to R-1 (Residential Single District) located in part of the NW; of the SW; of Section 32. The second application submitted is a request for preliminary plat approval, Safari Estates Second Addition, consisting of approximate- ly 23.5 acres and containing 41 single family lots located in part of the NA of the SW; of Section 32. ZONING AND LAND USE Presently, the parcel is zoned A (Agricultural) and has not had any request for zoning in the past. The Comprehensive Guide Plan desig- nates this particular parcel as R -II (Mixed Residential with a den- sity of 3-6 dwelling units per acre). The proposed development con- sists of single family homes which is on the very low end of this density range. rOMMF.NTR The proposed plat is an undeveloped wedge of property between Berk- shire Pond on the north and existing Safari Estates on the south. Safari Pass is the access road that this subdivision would use to gain access to this development. Safari Estates is zoned R-1 (Resi- dential Single District) and the property to the north is zoned R-1 PD which would allow single family homes which deviate from the nor- mal single family lot size requirements. Therefore, this proposed development is a transition between the smaller lots to the north and the larger lots to the south in this general area. The one issue which may be brought out is Safari Estates was one of • the last subdivisions that could use the name "Estates" and not have the Estate zoning. This is the second phase of that, and it may be questioned if the word "Estates" can be used in this Second Addition if the zoning is R-1 vs. the Estate zoning. Therefore, there may be W CITY OF EAGAN REZONING & PRELIMINARY PLAT - SAFARI ESTATES SECOND ADDITION • FEBRUARY 28, 1984 PAGE TWO some question as to the name of this plat or what name could be used other than "Estates" in this platting process. The proposed plat consists of 41 single family lots of which all meet or exceed the R-1 zoning requirements for lot width and square foot- age with the exception of three lots. The plat is proposing to have direct access onto Safari Pass and one cul-de-sac off of Galaxie Avenue. The second phase will have a road proposed from Safari Pass running northwesterly to provide access to the property to the west. In review of this plat, this appears to be the only place where access can be obtained to the property to the west to allow for future development. The applicant is also provid- ing the connection of the street to the north which was platted in the Berkshire Pond preliminary plat. Therefore, the plat does pro- vide continuity to this abutting property. It appears that the main issue is the depth of sanitary sewer and being able to provide proper sewer connections to the lots on the cul-de-sac off of Galaxie Avenue. I believe Engineering is working with the applicant to provide adequate sewer connections. • If approved, the preliminary plat should be subject to the following conditions: 1) All lots meet or exceed the R-1 zoning criteria for square footage and lot width. 2) Determination shall be made if "Estates" can be used in the Second Addition of this proposed plat. 3) All other City ordinances shall be adhered to. 4) If the proposed development is zoned R-1 (Residential Single District), all lots shall meet the minimum lot size of 12,000 square feet. ENGINEERING RECOMMENDATIONS 5) An overflow outlet from the proposed detention pond within Block 3 of this proposed development shall be constructed prior to or concurrent with phase two of this proposed de- velopment. 6) A detailed grading and erosion control plan shall be submit- ted for approval by staff. 7) water main shall be looped from Galaxie Avenue to Safari • Pass through the cul-de-sac. .9.7 • CITY OF EAGAN REZONING AND PRELIMINARY PLAT - SAFARI ESTATES SECOND ADDITION FEBRUARY 28, 1989 PAGE THREE • • 8) If installed privately, plans and specifications shall be pre- pared by a registered engineer in accordance with City design- ed guidelines. 9) No direct access will be allowed for Galaxie Avenue. 10) An additional 17' of right-of-way shall be dedicated for Gal- axie Avenue. 11) A ponding easement will be required over Lots 21-23 to encom- pass the high water elevation of this pond when determined. 12) All utility and drainage easements shall be dedicated as re- quired by staff. 13) All costs associated with this development will the sole re- sponsibility of this development. RMH/jach Wr� MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, . CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 22, 1984 SUBJECT: SAFARI ESTATES SECOND ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consid- eration by the Advisory Planning Commission and City Council. DRAINAGE/TOPOGRAPHY The existing topography consists of rolling terrain with two inun- dated depressions. One depression is located in approximately the center of this proposed development while only a portion of the other depression is located along the westerly boundary of this proposed development. The latter depression is designated as Pond AP -17 in the Master Storm Sewer Plan as shown on Figure 1. Cur- rently, this pond does not have a controlled outlet. This pond accepts runoff from storm sewers servicing the Safari Estates area and a portion of Galaxie Avenue. When constructed, the outlet for this pond will be to Pond AP -30 which presently does have a con- trolled elevation. However, most of the drainage over this propos- • ed development will be into the low area located within Block 3. Subsequently, it will be the responsibility of this development to provide a storm sewer outlet to their north line prior to comple- tion of the development within this area. At this point, it will connect to a storm sewer constructed by the Berkshire Pond devel- opment. Subsequently, this low area in Block 3 will eventually be connected to Pond AP -30. The proposed grading will not alter the drainage patterns. A de- tailed grading and erosion control plan shall be submitted prior to final plat approval for approval by staff. UTILITIES Utilities of sufficient, capacity and depth exist within the prox- imity of this development to provide service to it. Water and san- itary sewer services are in-place along Safari Pass, or Lots 7-16 of Block 3. A 20" trunk water main is in-place along Galaxie Ave- nue to provide service to the cul-de-sac. Sanitary sewer service will have to be provided from the sanitary sewer constructed with- in the Berkshire Pond Addition. It will have to be extended south along Galaxie Avenue to this proposed development. The timing for installation of utilities for this proposed develop- ment will depend upon the Berkshire Pond development to its north. 41Coordination will be required for the sanitary sewer and also for the subsequent storm sewer construction for the pond. Water main constructed for the cul-de-sac will be required to be looped to the W.", ENGINEERING REPORT • SAFARI ESTATES SECOND ADDITION PRELIMINARY PLAT FEBRUARY 28, 1984 PAGE TWO south to the existing water main within Safari Pass. If installed privately, plans and specifications shall be prepared by a register- ed engineer in accordance with City design guidelines and reviewed by staff. 40102W Galaxie Avenue borders this proposed development along the easterly boundary and Safari Pass borders this proposed development along its southerly boundary. Galaxie Avenue is presently a community col- lector street constructed to its ultimate design section of 44 feet, while Safari Pass is a 32 -foot wide residential street constructed to its ultimate design section. Access to Lots 17-26 of Block 3 will be by way of a cul-de-sac off of Galaxie Avenue. The cul-de-sac is well within'the allowable length as defined by City Code. It will be required to be construct- ed to City standards for a 32 -foot residential street. RIGHT-OF-WAY/EASEMENTS • This proposed development will be required to dedicate 17 feet of additional right-of-way for Galaxie Avenue to provide for a 50' half right-of-way. In addition, a public right-of-way will be required to be dedicated for the cul-de-sac street. Safari Pass right-of-way has already been acquired. In addition to the regular utility easements adjacent public right- of-way and adjacent all lot lines, a ponding easement will be re- quired over -Lots 21, 22 and 23 to encompass an elevation of approx- imately 930. ASSESSMENTS All trunk related assessments have been assessed for this proposed development. Subsequently, all costs for installation of future utilities and streets will be the sole responsibility of this de- velopment. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at their meeting of February 28, 1984. Res�pe�c�tfQully subm' tted, • Richard M. Hefti, P.E. Assistant City Engineer RMH/jach /Q0 -30 :::: T. .• `�A-32 Z� I A-I'& A-33'' i �, , T ,,SCJ 9 r1 1 V -37 i —rTr — �_ RlvTIES A- 51 1 JI CEN 1 /) A`52 i�misiam—(_ 4 1. K- 'L � :•::: :..: .... Subject Parcel TY'\ A--68 ��. A�-47J A A-'* : r)nunTO 1 rrn i Tv �i A �1 FIGURE -48 A-4 S A I �A > ,II AI- 7- l l APPLE VALLEY 0( A-39 A-40��- ADDITION L- 66 PARK 67 0 r1 U L FIGURE 2 J r'/ City of Apple Valley 10Z SEE SHEET I M1p B GV' C89'4 I PRELIMINARY PLAT OF - SAFARI ESTATES SECOND ADDITION Inl n1 4,1.11 ,1 ••n,n 1..•1•pr1• [„frl,n 1+; (UIII M•.rl•nl ;n; Ivan, V.I.1. 1.. r... w W.... ..... .r s.ai.n Ir.....1 .. ..n,.c .Iqo. �.r. r....nl a�,nl ...1..11... MJ itl / .rer /O UUUrr ..IJr..F'. 1•.naa. �. „ntn f.11 .I r.•t,..11nn. J.nurl 11. IM. DELMAR H. SCHWANZ LAND SURVEYORS, INC. • • SAFARI ESTATES 2ND ADDITION SINGLE FAMILY HOMEOWNERS ASSOCIATION Daclaration of 1'r01:0r,tivc Covenants This declaration is made this day of-_ I — by Gerald Pearson and William Diedrich, contract for deed owners, of the folowindescribed land (the above- named Owner and Mortgagee herein referred to as "Declarants"): Lots 11 through 10 inclusive, Block 1; a--r--&_ri4re4,yh,, Qck-Safari Estates 2nd Addition, Dakota County, Minnesota (all of which landtorr constitutes and shall hereafter be referred to as the "Lots"). WHEREAS, Declarants hereby impose upon and subject said Lots, for the bene- fit of said Lots only and the present and future owners thereof, to the following conditions, restrictions, reservations and covenants which shall operate as restric- tions passing with the conveyance of every Lot and shall apply to and bind every successor in interest. 1. Definitions. The following words or terms used in this Declaration shall have the meanings herein ascribed to them. a. "Developer" means Gerald Pearson and William Diedrich,their successors and assigns. b. "Lot" means any Lot as shown upon the recorded subdivision plat of Safari Estates 2nd Addition, Dakota County, Minnesota. C. "Lot Owner" means the record owner, whether one or more persons or entities, of title to any Lot subject to these covenants, including vendees of a contract for deed. d. "Plot" means an area of land consisting of any Lot and part of another Lot, or a part of any Lot, or parts of two or more Lots. 2. Type of Structure Pcrmittrrl. No riot or Plot shall be used except for residential purposes. No structure nhall be entr:tcd, altered, placed, or permitted to remain on any Lot or Plot other than one(1) detached single family dwelling not to exceed two(2) stories in height, and a private garage for not more than three(3) cars. Garages shall be dirctly attached or connected to the dwelling by means of a covered walkway, fence or other enclosure of a permanent nature and in keeping with the general architecture. Structures erected or placed on any Lot or Plot must be in harmony with the residence in respect to workmanship, materials, and external de- sign. Construction of model homes is expressly permitted as long as they conform to the restrictions hereby created. 3. Placement of Structures. No structure shall be erected or placed nearer than thirty(30)feet to a side street line, or nearer than forty(40)feet to the rear Lot or Plot line. For purposes of this covenant, eaves, steps, and open porches shall not be considered part of a building; provided, however, that this shall not be con- strued to permit any portion of the building on any residential Lot or Plot to en- croach upon other residential Lots or Plots. 4. Building Area. The size of any building or structure, exclusive of one-story open porches, basements, and garages shall be: a. In the case of a single floor structure, not less thanl area on the main floor. square feet in one b. In the,case of a split-level structure, not less than/35a square feet in area on the floors directly under the roof; but a 259 credit will be given for a finished area of lower level which is 509 exposed over finished grade. C. In the case of a story -and -a -half structure, not less than /.Zaasquare feet on the ground floor and a total on the main floor and second floor of not less than / dO square feet. d. In the case of a two-story structure, not less than a combined total for both the ground and second floors of /9pU square_ feet. not less than /J� e. In the case of a split -entry structure, n on the u square feet in arca upper level, but a 259 credit will be n for a finished area of lower level which is 509 exposed over finished grade. The Architectural Control Committee shall have the authority by unanimous vote to ap- prove any dwelling which does not meet the minimum square footage requirements as provided above but which is of substantially the same or of higher quality of construc- tion and workmanship and which maintains the market value of.the existing subdivision. 104 r 5. Structures Not To Be Used for Residential Purposes. No trailer, basement, tent,• shack, garage, barn, or outbuilding erected on the premises shall at any time be used as a residence temporarily or permantly, nor shall any structure of a temporary character be erected, used, or occupied for residence purposes; and all structures shall be completely finished on the exterior within nine(9)months after commence- ment of the excavation for construction thereof; nor shall any building not com- pletely finished on the exterior be occupied as a residence. 6. Seeding and Sodding. The entire area between rear Lot or Plot line and curb shall be seeded or sodded within sixty(60)days of occupancy, weather permitting. 7. Lot Use. No obnoxious or offensive activity shall be carried'on upon any Lot or Plot, nor shall anything be done thereon which may be or may become an annoyance or nuisance to the neighborhood. 8. Architectural Control. No structure shall be erected, placed, or altered on any Lot or Plot, including dirt removal and/or excavation, until the construction plans and specifications and a plan showing the location of the structure have been ap- proved by the Architectural Control Committee as to quality of workmanship and materials, harmony of external design with existing structures, and location with respect to topography and finished grade elevation. Any deviation in construction on any building Plot from approved plans, which in the judgement of the Developer is of substantial detriment to the appearance of the structure or the surrounding area, shall be corrected to the approved plans at the expense of the owner of that building Plot. The Committee's approval or disapproval as required by these covenants shall be in • writing. In the event the Committee, or its designated representative, fails to ap- prove or disapprove within five(5)days after plans and specifications have been sub- mitted to it, or, in any event, if no suit to enjoin the construction has been commenced prior to the completion thereof, approval shall not be required and the related covenants shall be deemed to have been fully complied with. If at any time the Committee has ceased to exist as such, and has failed to designate a represen- tative to act for it, the need for Committee approval shall be dispensed with. 9. Architectural Control Cnmmietce. The Architnetural Control Committee shall be composed of the Board of Directors of. thu Uevelopur until the Developer ceases to be a Lot Owner or chooses to transfer control of the Committee to the Lot owners, which- ever event occurs earlier. At that time, the Developer shall call a meeting of Lot Owners,with notice in writing to all Lot Owners at least ten days in advance, specifying the time and place of the meeting. At such meeting, the Lot Owners pre- sent shall vote to elect the members composing the Committee, their term of member- ship, the procedures they are to follow,and the date of the next meeting of the Lot Owners. In the event of the death or resignation of any member of the Committee, the remaining members shall have full authority to designate a successor for the un- expired term. A majority of the Committee may designate one or more representatives to act for it. Neither the members of the Committee nor its designated representa- tives shall be entitled to receive compensation for services performed pursuant to these covenants. 10. Keeping of Animals. No animals of any kind shall be raised, bred, or kept on any Lot or Plot, except that -dogs, cats, or other household pets may be kept, pro- • vided that they are not kept for any commercial purpose and are housed in the main dwelling or garage. 11. Outside Garbage Receptacles. No outside incinerators, trash burners or garbage receptacles shall be installed or erected on any Lot or Plot. This covenant shall not be construed to prohibit the use of outdoor barbecues or fireplaces. 12. Cummerciai,- Recreational, and Abandoned vehicles. No vehicle commonly known as a Recreational Vehicle, including but not limited to boats, boat trailers, cam- pers, trailers, and motor homes, whether inhabited or not, shall be parked on any Lot, Plot, or appurtenant street for a period longer than twenty-four(24)consecutive hours in any week. In addition, no abandoned vehicle shall be parked on any Lot, Plot, or appurtenant street for a period longer than three(3)consecutive days. For purposes of thse covenants, an automobile, van, motorcycle, or other motorized ve- hicle which is parked in the same location without use for more than seventy-two(72) consecutive hours because of vehicle failure, or because of substantial deteriora- tion causing the vehicle to lose all or virtually all economic value except scrap value, shall be presumed to be an abandoned vehicle. No commercial vehicles, tanks, or commercial equipment of any kind shall be located, stored, or parked on any building Plot. 1015 01 I ..J 13. Signs. Real estate signs for the purpose of selling or promoting the sale • of lots or residence structures shall be the only signs permitted on the subject lots. Said signs shall be unilluminated, shall not exceed six square feet on each side and shall not extend more than four feet above grade unless attached to a residential structure in which case the sign shall not be placed on the roof nor shall any part extend above the eaves of the roof. Only one such sign shall be erected on each Lot at any particular time. 14. Towers. No exterior towers or antennas of any kind shall be constructed, mod- ified, or permitted on the ground or on any building without prior approval of the Architectural Control Committee. 15. Easements. Easements for installation and maintenance of utilities and drainage facilities are reserved as shown on the recorded plat and over the rear five feet of each Lot. Within these easements, no structure, planting, or other material shall be placed or permitted to remain which may damage or interfere with the installation and maintenance of utilities, or which may change the direction or flow of drainage channels in the easements, or which may obstruct or retard the flow of water through drainage channels in the easements. The easement area of each Lot and all improvements in it shall be maintained continuously by the owner of the Lot, except for those improvements for which a public authority or utility company is responsible. 16. Amendment. The provisions of this Declaration may be revised, amended, rescind- ed, or restated as may be required or deemed necessary at any time by the Lot Owners. Any such change shall require the assent in writing by owners of 758 of the •Lots, based upon one vote for each Lot owned. When more than one person or entity holds an interest in a Lot, the assent for any change of these covenants shall be exer- cised as they between or among themselves shall determine, but in no event shall more than one vote inure to any Lot. No such change shall be effective except upon re- cordation with the County Recorder of Dakota Countv, Minnesota, of the amendatory instru- ment. 17. Enforcement of Covenants. Enforcement of these covenants shall be by pro- ceedings at law or in equity to restrain violations or to recover damages against any person or persons violating or attempting to violate any covenant. Any action brought to enforce these covenants must be brought within six(6)months after the violation of covenants first occurred. 18. Invalidity of Covenants. The invalidation of any of these covenants by judge- ment or court order shall in no way affect any of the other provisions, which shall remain in full force and effect. 19. Duration of Covenants. These covenants shall run with the land and shall be binding on all parties and all persons claiming under them until January 1, 2000, when they shall cease and terminate. IN WITNESS WHEREOF, the Declarants have caused these presents to be executed this day of • By Gerald Pearson William Diedrich 106 MENDOTA • /J /• I RB -y GB ind. M. j% r..< F B _ // •Sl�wi aw� VM1.r_ F7:; 8 - �/, • . R�� '' �_. Ind. _..,..-_.... ., RAD_ R -N Ind. P LB r . ,. LB - R -II R -II. D' - CSC- R-0 � '- S _ .re.. .. R -II P -'�. GCLF — - P ie •'K41: Y Gi :rl -R-U N RIII' s'( R -I RIY E P �` • I R -III ,; .-. Ia '.^.< _ CfTy HALL U jet. 'r.' P R II R Ind. - _- ''4 R-1 • IR•II I ��� -- -17— R-IIt R•111 R-I;_;i,. _ - P -a E R-11 R-11 4; <•n� ' ;.fj-f � • v; : CSC P LB RR- l R-1 O R-1 < 1 R_11 a j] R-1- ' R-11 P J APPLE- /VALLEY r_107 r4 ' R41.41 CSC/GBlLE :... P L7 ^�I„ ..R-1 Cl r3 e y,• o �_ GSL F }� cwc P L-�ROSEMOU% APC Minutes • February 28, 1984 14.- A 25 feot slope easement will be required adjapent Lexington_.Avenue. 15. A 15 foot railway easement will be requir within the 50 foot NSP easement along the Ea line. 16. Trunk area sanits sewer, water an storm sewer assessments shall be this development's respon bility at t time of final platting unless projects for these improvements ve been proved by Council. 17. The costs of all public imp ements, with the exception of trunk - related improvements, shall be the s e r onsibility of this development. 18. A 5 foot sidewalk alo the east sl of Lexington Avenue shall be the responsibility of this deve pment. 19. A modification c3/the planned development agreement shall be pro- vided to reduce the total anned development by the lower number of units in this development. The developer orndicated it would have strict covenants, including pro- hibition of any small sheds in the back yards. All voted in favor except Mulrooney who abstained. SAFARI ESTATES SET ADDITION - REZONING 6 PRELDQNARY PLAT The hearing regarding the application of Gerald Pearson and Bill Diedrich for rezoning approximately 23.5 acres from A (Agricultural)toR-1 (Residen- tial Single) and for preliminary plat approval of Safari Estates Second Addi- tion was next heard by the Planning Commission members. Mr. Runkle detailed the proposal and indicated the four lots in the northeast did not meet R-1 standards, but Mr. Pearson and Mr Diedrich were present and stated that the lot lines will be adjusted to comply with minimum standards. The developers also indicated that they would not object to the dropping of the word "Estates" in the addition name, because of the conflict with the Estate zoning. The staff recommends an overflow outlet to the north, and the appli- cants had no objections. There were no objections to the proposal, and Mulrooney moved, Wold seconded the motion to recommend approval of the appli- cation for rezoning from A (Agricultural) to R-1 (Residential Single Family). All voted in favor. Then Mulrooney moved, Wilkins seconded the motion to recommend preliminary plat application be approved, conditioned upon the following: 1. That the word "Estate" be eliminated from the name of the plat. • 2. All lots shall meet or exceed the R-1 zoning criteria for square footage and lot width. 9 1oY APC Minutes February 28, 1984 • 3. All other City ordinances shall be adhered to. All lots shall meet the minimum lot size of 12,000 square feet. 5. An overflow outlet from the proposed retention pond within Block 3 of this proposed development shall be constructed prior to or concurrent with phase two of this proposed development. 6. A detailed grading and erosion control plan shall be submitted for approval by staff. 7. water main shall be looped from Galaxie Avenue to Safari Pass through the cul-de-sac. 8. If installed privately, plans and specifications shall be prepared by a registered engineer in accordance with City designed guidelines. 9. No direct access will be allowed from Galaxie Avenue. 10. An additional 17 feet of right-of-way shall be dedicated for Galaxie Avenue. 11. A ponding easement will be required over Lots 21 - 23, Block 1, to • encompass the high water elevation of this pond when determined. 12. A11 utility and drainage easements shall be dedicated as required by staff. 13. All costs associated with this development shall be the sole respon- sibility of this development. All voted yes. EAGAN SHORBLAND ORDINANCE Mr. Runkle reviewed briefly with the Plann Commission members the proposed Shoreland Ordinanc that has been dra d by the staff in conjunction with the Department -of Nat al Resourc Mr. Runkle stated that many meetings have been held with D Repre tatives over the past two years, but that very few lakes within the t ould be affected. The DNA format was generally followed and it is ex ted that the DNR will approve the draft ordinance. There was discussi con rning Section 77.07, Subdivision 2, on page 16 as to whether the alp cations ould be submitted to the DNR prior to the Planning Commission proval, rat h r than only 10 days prior to City Council approval. Fur er review will t e place on that issue and it was also noted that exis ng planned developments will not be altered by the proposed ordinance provisions. The Planning Commission designated the regular • March 27, 1984 meeting of the Advisory Planning Commission, as the public hearing night at 7:00 p.m. at the City Rall on the Shoreland Ordinance. 1' U " 10 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS • ( TOM -HEDGES; CITY ADMINISTRAT R FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION RECOMMENDATION SAFARI ESTATES 2ND ADDITION At its regular meeting on March 1, 1984, the Advisory Parks and Recreation Commission reviewed the proposed Safari Estates 2nd Addi.tion and recommended that a cash dedication requirement be a condition of plat approval. cc: Dale Runkle, City Planner Tom Colbert, Director of Public works Paul Hauge, City Attorney KV/kf 111 Agenda Information Packet March 22, 1984 City Council Meeting • Page Twenty -Four CONTRACT 84-3/AWARD CONTRACT A. Contract 84-3, Receive Bids/Award Contract (Almquist Lake Lift Station) -- At 10:30 a.m. on March 15, formal bids were received at City Hall for the installation of the lift station pumps for Almquist Lake and construction of the access drive from Covington Lane to this lift station. As the Council may recall, staff inclu- ded in the base bid the installation of a "grass paver" access drive in lieu of the standard bituminous surfacing to our lift station structures. The alternate bid requested was for the deletion of the "grass paver" material and the installation of the more tradi- tional bituminous access drive. As can been seen, the alternate bid for a deduct of $4,430 for the traditional bituminous access drive implies that the installation of this "grass paver" access drive material costs an additional $4,430 over and above what would be the bid cost of $3,650 for the installation of a traditional bituminous access drive. With this information made available, the staff will be requesting the City Council to make a determina- tion as to whether this additional expenditure of $4,430 should be installed for this project. • Enclosed on page _1 3 is a copy of the bid tabulation for the Coun- cil's information concerning this item. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Con- tract 84-3 and award the contract to the low bidder, Orr Construc- tion in the amount of $29,417.25 with/without the alternate bid for the bituminous drive in lieu of the "grass paver" drive, and if approved, authorize the Mayor and City Clerk to execute all re- lated contract documents. is • \J ALMQUIST LAKE STORM SEWER LIFT STATION CITY CONTRACT NO. 84-3 PROJECT NO. 393 FOR EAGAN, MINNESOTA CONTRACTORS 1. Orr Construction. 2. A & K Construction 3. Consolidated Plbg. Htg. 4. Alexander Const. Co. 5, - Richmor Construction - 6. McNamara -Vivant Cont. Co 7. Sarah Contracting Our File No. 49291 BID TIME: 10:30 A.M. C.S.T. BID DATE:Thurs. 3 15/84 ALT. BID BITM. DRIVE ALT. TOTAL BABE BID ADD OR DEDUCT UIP. 29.417.25 30:348.50 35,874.00 36,890.15 37,140.50 No Bid No Bid n ENGINEER'S ESTIMATE FEASIBILITY REPORT *(F.R.) LOW BID $AVER (+)/UNDER (-) F.R. • 9829b * DID NOT INCLUDE "GRASS PAVER" ACCESS DRIVE X13 4.430.00 -5.220.00 -10,133.00 -7,044.50 -5,862.50 ;34,000.00 25,680.00* 29,417.25 +14.55% 1500 -1400 Agenda Information Packet • March 22, 1984 City Council Meeting Page Twenty -Five NATIONAL DEVELOPMENT COUNCIL TRAINING B. National Development Council Training/Authorization for William Escher -- Mr. William Escher, the acting Executive Director of the Dakota County Chamber of Commerce is requesting an appropria- tion in the amount of $200 to pay a portion of a four-week course consisting of a week each to concentrate on the following subjects: 1) Economic Development Financing 2) Business Credit Analysis 3) Real Estate Financing 4) Advanced Deal Structuring This request has been reviewed by the Economic Development Commis- sion of the City Council, and it is their unanimous recommendation that the City Council authorize the $200 expenditure to help fund Mr. Escher's involvement at this four-week training. Enclosed is a letter that explains the significance of the training as prepared by Mr. Escher found on pages I1re /(0 through /'. • The letter does state that $150 is requifrom the City as a contribution however since this letter was drafted, it was learned that if you are not a Star City the cost will be greater requiring a $200 appropriation. The Economic Development Commission, Mayor Blomquist and the City Administrator feel having a member of the Chamber of Commerce attend this training seminar and share the information with the City, is well worth the amount of the appropriation. Mr. Escher will be available to work with business within the City of Eagan and the Economic Development Commission upon his completion of the course work. City Administra- tor and Mayor will explain more about the proposal at the City Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny authoriza- tion of William Escher to attend the National Development Council training. 1/4 r1 dakota county chamber of commerce March 5, 1984 Mr. Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Mn 55122 RE: NATIONAL DEVELOPMENT COUNCIL TRAINING SPONSORED BY THE MINNESOTA DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT Dear Tom: My registration in the Minnesota Department of Energy and Economic Develop- ment's second round of National Development Training has been accepted. The National Development Council Training will start on April 30 and 01 will consist of five days on "Economic Development Financing". This course is the "nuts and bolts" knowledge and skills of how to establish a public/private sector partnership to initiate an aggressive marketing program, to screen, analyze, structure, and package investment proposals, to enlist the commitment and support of the private sector lenders, to utilize the Federal tax incentive and loan programs and to properly set performance goals, monitor progress and identify problems. The second five-day course entitled "Business Credit Analysis" will begin on June 11. This course focuses on the analysis of the Balance Sheet, Profit and Loss Statements, and the Cash Flow Statement. After this segment, participants will be able to analyze their own live projects and will have developed the skills to present a proposal to a lender or an investor. The third segment is titled"Real Estate Financing" and will begin on June 23 for five days. The purpose here is to learn how to determine property value based on the appraisal process, and to analyze, construct, and restructure live underwriting proposals using conventional, income participation, subordinate financing, syndication, and joint venture underwriting techniques. The final week of this course is titled"Advanced Deal Structuring". The date for this course is to be announced. In this course, attention will be focused on how to utilize public and private sector financing tools and tax incentives to maximize the benefits offered to businesses ,and jobs while maximizing the return to the public sector. 11S 33 E. Wentworth • Suite 101 • West St. Paul. Minnesota 55118 • 457-4921 EAGAN • 1.11.1'DALE • MENDOTA • MENDOTA HEIGHTS • WEST ST. PAU1. 1 -2- '=1 As we have discussed, the Chamber would like to take a more active role in economic development for the cities that are represented within the WWEhamber. To do this it is the feeling of our various City Economic E Committees that if the cities do not intend to send someone to this course, the Chamber should send someone to the course with the financial participation from our respective city members. It is my intention to attend as the representative from the Chamber. In order to get the most advantageous price, I have registered as attending under the Minnesota Star City Program of which Eagan is an applicant. The four-week course cost is $600 as a Star City applicant. On March 1, our Board of 'Directors approved my attendance at these training sessions and agreed to contribute $150 towards the cost. I am prepared to per- sonally pay $150 of the cost. I am,therefore, requesting the balance of $300 be contributed by the Cities of Eagan and West St. Paul. Ken Kube, Mayor of West St. Paul, has indicated he would endorse such a proposal to their Council, and we have every reason to believe it will be granted. Therefore, we hereby request the City of Eagan to agree to fund $150 towards these training sessions. We are also writing to the City of Mendota Heights telling them of this planned training program and asking them if they have any interest in participating in the cost. If their answer is positive, we would reduce everyone's contribution to $120. If you consider it necessary or helpful, I would be more than pleased to attend a Council meeting to make a formal request for the City's darticipation and to answer any questions I can pertaining to the Economic evelopment Committees we have established or to the training sessions as I understand them. The question has been asked, inasmuch as I am only the Acting Executive Director of the Chamber, whether or not I would be available to represent the Chamber in its association with the respective cities as it pertains to economic development. While I am in no position to give any guaran- tees, allow me to assure you that I would be more than happy to continue in some capacity with the Dakota County Chamber -of Commerce when it works with the cities in the area of economic development, and I am willing to agree to this kind of a commitment for a reasonable period of time, maybe up to three years, provided the Dakota County Chamber of Commerce is a willing participant in such involvement. If you have any questions concerning my request, I would appreciate your letting me know. However, I would like an indication of your interest by April 10 so I can make the necessary financial plans to attend the training sessions. Best personal regards. Yours very truly, DAKOTT COUNTY CHAMMBB R OF COMMERCE C. W. Escher Acting Executive Director CWE:db I�/ cc: Ken Kube, Kevin Frazell 10 Agenda Information Packet • March 22, 1984 City Council Meeting Page Twenty -Six Is P ECONOMIC DEVELOPMENT COMMISSION BUDGET C. Consideration of Economic Development Commission Budget -- The City Administrator will present a budget that is requested by the Economic Development Commission for the purpose of completing 1) a labor and distribution survey, 2) a slide presentation for the City, and 3) other expenses. It is anticipated that the total budget will be in the range of $8-$9,000 for the remainder of 1984. This amount of money was not budgeted as a part of the 1984 budget, however commitment to the Star City program has been previously authorized following the budget process by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an operating budget for the Economic Development Commission .for the remainder of 1984. i1-7 Agenda Information Packet March 22, 1984 City Council Meeting Page Twenty -Seven • SINGLE HEADEND/CABLE COMMISSION D. Consideration of Single Headend for the Joint Cable Communica- tion System -- During a City Council meeting in January, City Council Member Smith and City Administrator Hedges reported that Group W Cable was requesting a modification of the cable franchise to provide a single headend and hub in the general area of the Burnsville/Eagan corporate boundaries. The Joint Cable Commission considered the request and determined that a consultant should be hired to evaluate the request by Group W and determine whether the equipment bid in the original franchise agreement would be adequate to provide a strong frequency to all locations within both the cities of Burnsville and Eagan. Mr. Jim Sullivan of Path Engineering was hired to evaluate the technical design and a Mr. Cattoor was hired by the Commission to evaluate the financial pro- jections of Group W to determine whether the change in design would be financially sound. Mr. Sullivan has completed the report find- ing that the equipment cannot make the distance required to pro- vide proper amplification and further, that the original one head - end and one hub with FM interconnect would not have worked either with the equipment that was originally bid. Therefore, it will be necessary for Group W to use special switching equipment and with other minor modifications to their equipment bid the single headend will best serve the system. Therefore, in a motion by the Cable Commission to each of the respective city councils, it was recommended that Group W is offering from one headend to one hub • to one headend, conditioned upon final approval by the Cable Commission of electronic specifications of the design of the system to the boundaries of Burnsville and Eagan with all other commitments of the original proposal to be met by Group W the changes as proposed by Group W was approved. Since the City Council to date has only considered a single headend hub in concept it will be necessary to review and consider the recommendation of the Joint Cable Commmission. ACTION TO BE CONSIDERED ON THIS ITEM: To consider approving a single headend and hub location for the joint Burnsville/Eagan Cable Communication Commission. Special note: The City has a copy of the detailed reports that were reviewed by the Commission for both the financial and techni- cal evaluation. If any member of the City Council would like a copy of the reports to review, please notify the City Administra- tor's office. • IIS Agenda Information March 22, 1984 City • Page Twenty -Eight • Packet Council Meeting SUNSET ADDITION FINAL PLAT E. Final Plat Application, Sunset Addition -- The City has received an application for final plat approval for the Sunset Addition. Enclosed on page Mo is a copy of the final plat for this sub- division. All conditions placed on the preliminary plat approval granted by the City Council on May 3, 1983 have been complied with and all application fees, development contract agreements, financial security, etc., have been reviewed by staff and found to be in order for favorable consideration of this application by Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat application for the Sunset 1st Addition and, if approved, authorize the Mayor & City Clerk to execute all related documents. III O • Of 1C1AL • - - SUNSET FIRST .2 ;;i r_ - - 71 i - .. _f 4._.. o , II ry I F �zI_: W L .an 1 Cib Q i .,1 I n.t C t 6 6 .2 ;;i r_ - - 71 i - .. _f 4._.. o , II ry I F �zI_: W L .an 1 Cib Q i .,1 I n.t C t TRI—LAND Inc. ADDITION r.:...............:r:::::':::..:.rl rrrr.... r.a.. r.......rr.. arr..r.. r. r.. 1..•r.�.r I.r.r.....r.r..r .r...a.r. r..a a. .......... . a.....11•.. .. r . 11,,.,. r.., .r r................r n.... n .......... . ..r.... 11. 1.....1. u! .....•11 ... r ....rr...:........... ........ ... ........ ...... ... ..r ....� r..•..nrr...... .1,...............r...'........ ... .......... ......r ........r, ..L..r..- . ........... ........ ... .... ...... ..... .....nr... .lnl a. n....ou nu• �-- n -- . ImV• er . ...... .... ... ......1............. 4rm ar ...Herr .- Im.rrr...................... i ............. ........r ,...r....... . r..rr . r 1 .... ...... .r . . . ..r. ..... . :r,....r .r. ..... .. ,. e.lr ..... . ..•:I:r'r. r . . ... . ....... :•. .r.r r ..... ...- ... • . ::.:.r Ir...... r.....r ............. ........... 1...::.....::.. .............. wn ... ...eu .......... .r..... ............. • I....... 1... _ r. •I. .. .a r . r. . • r. .. .. r.• Ir . 1... •I I.., [m.114 .r 1.1....1.....1• Agenda Information • March 22, 1984 City Page Twenty -Nine Packet Council Meeting SUNSET 2ND FINAL PLAT F. Final Plat Application, Sunset 2nd Addition -- The City has received an application for final plat approval for the Sunset 2nd Addition. Enclosed on page 12'L is a copy of the final plat for this subdivision. All conditions placed on the preliminary plat approval granted by Council action on June 21, 1983 have been satis- factorily complied with. All final plat application requirements, fees, development contract agreements, financial securities, etc., have been reviewed by the City staff and found to be in acceptable order for favorable Council consideration of this application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat application for the Sunset 2nd Addition and, if approved, authorize the Mayor & City Clerk to execute all related documents. 13,1 N r 0 SUNSET IF 0 SECOND IaL' ar 5U.VOE1 rdfsl' A'+LII ION - ; "ypp 1 a HACI(f!C•♦;F C4JVE tIill. _�_ _ 3 as B S i� a�aa Iy IF 0 SECOND IaL' ar - ; 1 a tIill. 3 as B S i� a�aa Iy 1 a.0 9 OFFICIAL ADDITION .. i:: ....... r ' .•1.' . IR�i. r . .. .'nn Wi: n.... ............. i... �i. .... , i�'. \.. •ii ii'.i::... iii: . y.:: i .i:'iir i.... '•' '.r a i:ii:: i'.Jlii:. w:i i.�. i'i i'L.....o.. :�I., u..uo.,.0 .. � �.... r.—•ii. ..: � .. .r 1. nn.. u— 61.... Rn•li.--. ..... G1.•4n..u1...'.. L...n .r�..: a r•'n �... .•... ..u, 1....... r Lrr.. r.. 1...,.. ..1�.��(...1,........... r Ir.r., Y. L.r..,•1_ ;.. ,....... _ .....r ........ . •. .......... -.. ..-1 ... . ..........r....... r.. .......... ....... r, ...... .. i.............1. .. I......... I...... M1w. u_ ... -. y.' . I. u...-.. ......-. I ...o; .. ra. o.... r.1 I...r.. . . 1.� . 1...•.." I... I r . ..\.l•.... IY'.....1 .... u1M.W'iiu. lu.... Y� . •.. Ilu. Y I Illi Iw.", 01 ..L.......11.11 • wuW .. ..1•Y' . ..r Agenda Information Packet • March 22, 1984 City Council Meeting Page Thirty PROJECT 400/ORDER FEASIBILITY REPORT G. Project #400, Receive Petition/Order Feasibility Report (Oak Cliff Pond Outlet) -- Earlier on the agenda, the City Council will have considered the preliminary plat application for the Oak Cliff Subdivision. The developer has indicated that he intends to install the internal streets and utilities to service this subdivision. However, the drainage from this subdivision will drain into what will be referred to as Oak Cliff Pond (AP -10) which will require a lift station and outlet to control the water elevation. Subse- quently, the City has received a petition from the developer of the subdivision requesting preparation of a feasibility report for the installation of this trunk storm sewer lift station and outlet. If the preliminary plat is approved earlier on this agenda, it would be in order for the Council to 'receive the petition and authorize the preparation of a feasibility report. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the peti- tion and, if approved, authorize the preparation of a feasibility report for Project 400 for the installation of the storm sewer lift station and outlets for Oak Cliff Pond (AP -10). • PROJECT 401/ORDER FEASIBILITY REPORT H. Project 401, Receive Petition/Order Feasibility Report (Lexing- ton Square Trunk Storm 8 Sanitary Sewers) -- Earlier on this agenda, the Council will be considering the preliminary plat application for the Lexington Square Development. If this preliminary plat is approved, the developers would like to proceed with. the first phase of this plat which will require the extension of trunk sani- tary and storm sewer through their subdivision. The developer has indicated that they intend to install the internal streets and utilities privately. However, due to the fact that this trunk storm and sanitary sewer extension will benefit more than this subdivi- sion, they are requesting that it be performed under a City contract which requires a feasibility report and public hearing process. Therefore, if the preliminary plat is approved for the Lexington Square Addition earlier on the agenda, it would be appropriate for the Council to consider this petition. Due to the anticipated quick development schedule by the developer, the petition also contains a statement whereby they waive their right to their portion of the public hearing and guarantee all costs associated with their ad- ditional request that detailed plans and specifications be prepared simultaneously with the feasibility report to facilitate the instal- lation of these trunk utilities. • ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and if appropriate authorize the preparation of feasibility report 401 (Lexington Square - Trunk Sanitary and Storm Sewers) and the prepa- ration of detailed plans and specifications. 193 Agenda Information Packet March 22, 1984 City Council Meeting Page Thirty-one PROJECT 402/SAFARI ADDITION I. Project $402, Receive Petition/Order Feasibility Report (Safair Addition - Streets & Utilities) -- Earlier on the agenda, the City Council will have considered the preliminary plat application for the Safari Addition (Safari Estates 2nd Addition). If the prelim- inary plat is approved by Council action, the developer is request- ing the installation of internal streets and utilities to be per- formed under a City contract. Due to the developer's anticipated accelerated time -schedule, they have also signed a waiver of their public hearing along with a guarantee to pay all costs associated with their request that detailed plans and specifications be pre- pared simultaneously with the feasibility report. ACTION TO BE ,CONSIDERED ON THIS ITEM: Receive the petition and if appropriate, approve the preparation of the feasibility report for Project 402 (Safari Addition - streets and utilities) and order the simultaneous preparation of detailed plans and specifications. PROJECT 403/ROSE HILL ADDITION • J. Project @403, Receive Petition/Order Feasibility Report (Rose Hill Addition - Streets & Utilities) -- Earlier on the agenda, the City Council will be considering the preliminary plat for the Rose Hill Addition. If that preliminary plat is approved, the developer is requesting that the internal streets and utilities be installed under a City contract. Because of the developer's accelerated con- struction schedule, he is requesting that the detailed plans and specifications be prepared simultaneously with the feasibility report. The appropriate waiver of hearing and guarantee of costs have been executed by the developer to facilitate this process. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and, if appropriate, approve the preparation of the feasibility report for Project 403 (Rose Hill Addition - streets and utilities) along with the simultaneous preparation of detailed plans and specifica- tions. U IA3 Agenda Information Packet March 22, 1984 City Council Meeting Page Thirty -Two RESOLUTION REQUESTING VARIOUS COUNTY ROAD IMPROVEMENTS K. Resolution Requesting Various County Road Improvements -- The Public Works Director has been performing an analysis of collector/ arterial road improvements that will be necessary within the next five years as a result of the interstate completion and/or existing and projected subdivision development within the City. As it per- tains to County road improvements, a considerable amount of coor- dination must take place between the City and the County to insure that the County road improvements are performed at the most optimum time. The County has to perform extensive preliminary surveys to determine potential permanent and construction easement acquisitions in addition to projecting future budget allocations and potential construction bonding requirements by the Dakota County Board for these improvements. Conversely, the City must evaluate and antici- pate the proposed impact on our Comprehensive Storm Sewer Plan, prepare the appropriate feasibility reports and conduct the required public hearings as are required for special assessment projects and review future budget allocations and potential alternative funding sources to cover the City's share of construction and re- lated overhead costs. The way to insure that these improvements are performed in a timely manner is to get concurrence of the time frame for which they are to be improved. Subsequently, the Director of Public Works has prepared the following segments of County road improvements to be considered by the City Council in preparation of a formal resolution requesting the Dakota County Board to incor- porate these improvements within the time frame so requested. COUNTY ROAD $ NAME 28 Yankee Doodle 26 Road 28 Yankee Doodle Road 30/31 Diffley Road/ Pilot Knob Road 30 Diffley Road 43 Lexington Ave 31 Pilot Knob Rd 32 Cliff Road 26 Lone Oak Rd. 28 Yankee Doodle Road 30 Diffley Road FROM YEAR OF TO CONSTRUCTION T.H. 13 Federal Drive 1985 I -35E Lexington Ave. 1985 Intersection Improvement/Relocation 1985 Pilot Knob Rd Yankee Doodle Road I -35E Pilot Knob Rd Lexington Ave Lexington Ave Pilot Knob Rd I -35E Diffley Road Apple Valley Johnny Cake Ridge T.H. 149 T.H. 149 T.H. 3 1985 1986 1987 Rd.1987 1987 1988 • • 1989 • Lone Oak Road, Pilot Knob Road, Cliff Road and Yankee Doodle Road from T.H. 13 to I -35E are designated as Federal Aid Urban (FAU) 124 • Agenda Information Packet March 22, 1984 City Council Meeting Page Thirty -Three • roadways. The Transportation Advisory Board of the Metropolitan Council has requested applications for FAU funding assistance by April 16, 1984. These submittals should be for projects that would be ready for contract letting in 1986, 87 or 88. They will accept requests for projects to be submitted for contract letting in 1985 if it can be demonstrated that those projects can be advanced on the required time frame for contract letting within that calendar year. Subsequently, we have been contacted by the County Highway Depart- ment requesting that a resolution be passed supporting their pro- posed FAU project submittals. A copy of this resolution is contain- ed on page &(* . As can be seen, the projects that they are pro- posing for FAU funding will not be scheduled for construction until a later date from those contained in the Public Works Director's analysis. Also contained on page 12,1 is a letter from the County Highway Engineer expressing similar concern relating to a County Road improvement program to be defined in the near future. Subse- quently, in order to support the County's application for FAU fund- ing, it would be advisable for the City to pass a resolution of support. However, the proposed year of construction should be dis- cussed by the Council and modified in the resolution if appropriate. The Public Works Director feels that one resolution dealing with all the City's concerns will address both the County's proposed Capital Improvement Program and their FAU funding request. If any- thing, the City's desire for sooner completion of FAU funded County roadways can only help to demonstrate the need for these roadway improvements which will assist the County's applications. The Public Works Director will be available to discuss these issues in further detail at the Council meeting so that the appropriate resolution can be drafted for Council approval. ACTION TO BE CONSIDERED ON THIS ITEM: Pass a resolution requesting Dakota County to establish a five-year County Highway Capital Im- provement Program in concurrence with the City of Eagan's needs and to pursue all available funding sources necessary to meet the requested timetable. If approved, authorize the Mayor and City Clerk to execute said resolution. ias RESOLUTION ENCOURAGING DAKOTA COUNTY TO SUBMIT FOR FEDERAL AID • FUNDS HIGHWAY CONSTRUCTION PROJECTS PROPOSED IN EAGAN is .WHEREAS, the City of Eagan encourages and participates with improvements to obtain adequate transportation facilities within the City; and WHEREAS, Dakota County submittals for Federal Aid Urban projects for the year 1987 include three projects within the City; and WHEREAS, Eagan concurs with the proposed projects; and WHEREAS, Federal Aid Funding is necessary for these projects to proceed in a timely manner. NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan endorses and supports the following proposed County highway projects: PROJECT NO. DESCRIPTION 28-07 CR 28 (Yankee Doodle Rd.) from TH 13 to Federal St. 31-21 CSAH 31 (Pilot Knob Rd.) from So. City limits to I -35E 32-14 CSAH 32 (Cliff Rd.) from Johnny Cake Ridge Rd. to CSAH 31 (Pilot Knob Rd.) BE IT FURTHER RESOLVED, that Dakota County be requested to submit the referenced projects as candidates for Federal Aid Urban funds. 19.6 a March 14, 1984 ROBERT P. SANDEEN. P.E. COUNTY ENGINEER D A LK 0 T .A 9� 0 U _D' 7 Y _ TELEPHONE: . DAKOTA COUNTY GOVERNMENT CENTER 1790 HWY. 55 -HASTINGS, MINNESOTA 53033 Mr. Thomas Colbert, P. E. Director of Public Warks City of City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Subject: County Highway Capital Improvement Program • Dear Tom, In the past few months, the County Board has expressed interest in develop- ing an overall Capital Improvement Program. In response to this interest, we have begun to review our existing programs to determine what kind of revisions are needed. We would like to meet with you to discuss your city's priorities for planning and financing county highway improvements. This coordination is especially important because we share the financial burden of such improvements. We will be contacting you by phone in the near future to arrange a meeting with you and any other city staff members that you would like to include. In the meantime, if you have any questions please contact Ann Hopkins at 437-0398. • Sincerely, Robert P. Sandeen, P.E. Dakota County Highway Engineer 117 AN EQUAL OPPORTUNITY EMPLOYER MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 16, 1984 SUBJECT: INFORMATIVE AIRPORT NOISE STATUS b The City Administrator and City Planner were contacted by the Minnesota Jockey Club to send a letter to the Metropolitan Council providing a status on the City of Eagan's review on aircraft noise ordinance. The City Planner has drafted a response which was mailed to the Chairman of the Metropolitan Council and a copy is enclosed on page _= thru _131_ for your review. HISTORY OF EAGAN The City Administrator sent a letter to the Chairman of the History Committee, copies enclosed on page 13 Z , to keep 'the line of communication open regarding the City Council's intention • to meet with the History Committee in late April. BURNSVILLE/HORSE RACING RESOLUTION Enclosed on page 133 is a copy of a resolution supporting proposals for horse racingF—acilities south of the Minnesota River which includes Eagan, Savage and Shakopee. STATE OF CITY ADDRESS The Dakota County Chamber of Commerce is requesting that Eaqan again participate in the State of the City Address with the date scheduled for 4ZApr-i112.,-1989` It is anticipated that the location will again be the Lost Spur restaurant. LMC CONFERENCE Mayor Blomquist, City Councilmember Smith, and City Administrator Hedges attended the LMC Conference on March 13 and 14 at the Radison Hotel. The proposed 1984 City Policies and Priorities were adopted as reviewed by the City of Eagan with some modifica- tion and amendment. There were a number of speakers including Senator Donald `:oe and Gus Dun`�ow, Co:2missioner of Finance, • 1.00 • PAGE 2 MARCH 16, 1984 INFORMATIVE who addressed proposals for Public Employee Pension Reforms and also Tom Triplett, Director of the Minnesota State Planning Agency who reviewed the Governor's budget priorities. There were also workshops on Comparable worth that the Mayor and City Administrator both attended. SILVERBELL ROAD OVERLAY Enclosed on page 3 is a copy of a letter that the Director of Public Works su muted to Mr. Bruce Kopeland who was present at the last City Council meeting regarding Silver Bell road. SUNSET FIFTH ADDITION Enclosed on page TL3S is a copy of a memorandum that was sent to the Advisory Planning Commission by the Director of Public Works regarding the reconsideratioin of Sunset Fifth Addition. • FRENZEL/COUNCILS MEETING Bill Escher, acting executive director of the Dakota County Chamber of Commerce, is planning to schedule a meeting with area city coun- cils and Representative Frenzel. The meeting will be either for breakfast or lunch and is tentatively scheduled for Friday April 6. More information will be supplied in the future on this item. s/Thomas L. Hedges City Administrator • 12.1 M 3830 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454$100 March 7, 1984 MR GERALD ISAACS CHAIRMAN METROPOLITAN COUNCIL 5TH 6 ROBERT STS ST PAUL MN 55101 Re: Section 6.8 (Airport/Aircraft Operations) BEA 8LOMQUIS1 MW THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER THOMAS HEDGES 01, AOm ftOIV EUGENE VAN OVEREEKE C.:. C*,. The draft EIS for Laukka-Beck Minnesota Jockey Club, Inc. site devel- opment proposal inadvertently omitted Mitigation Measures regarding Aircraft noise and Airport operations in reference to building con- struction. It is the City of Eagan's intention that the "Land Use Compatibility Aircraft Noise Guidelines" adopted by the Metropolitan Council be placed in effect by the City and the Comprehensive Guide Plan amended to include these regulations. Prior to adopting a noise compatibility ordinance, the City is eval- uating the impacts these regulations would have on the Citv of Eagan. Once the regulations are adopted, the City will enforce these through the zoning and building code procedures. Building construction and design will be reviewed and modified as necessary to obtain the re- sults of the exterior noise level requirements. The City has and is participating in the Part 150 Grant Application being submitted by the Metropolitan Airports Commission to obtain funding in order to study the airport/aircraft noise impact as it pertains to Eagan. Once we have completed these revisions and deter- mined the approximate cost associated with these regulations, the City can then define how to enforce these regulations. As an.interim measure and Mitigation solution, the City of Eagan will utilize the Planned Development.Section of the zoning Ordinance to achieve construction modifications until such time as ordinances are adopted and the Comprehensive Guide Plan is amended which would re- quire compliance of these regulations. The Planned Development pro- cess results in a binding contract between the developer and the City. The City has additional control over the process through the planned development agreement and the regulations which can be plac- ed on the development which will require compliance of the Land Use Compatibility Guidelines of the Metropolitan Council. It is the Citv's intention that conditions in the planned development agreement will be addressed and all reouired conditions im_oosed incidental to anv structures constructed as part of Alternates 2, 3 and 4 on this development. l30 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY •Mr. Gerald Isaacs, Chairman, Metropolitan Council Section 6.8 (Airport/Aircraft Operations March 7, 1984 Page two It is requested that this letter will be included as part of the Draft Environmental Impact Statement. These matters will be addressed in detail in the final draft of the Environmental Impact Statement. If you have any other questions or concerns, please contact me at the Eagan City Hall. Sincere Dale CKRuZn le City Planner DCR/jach cc - Chauncey Case, Metropolitan Council Barbara L. Senness, Metropolitan Council Frank Svoboda, BRW Forrest D. Nowlin, Larkin Hoffman Daly s Lindgren Ltd. • Thomas L. Hedges, City Administrator Stephen R. Pflaum, Minnesota Jockey Club • 131 Q; 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 Vs PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER CW✓Ci A'MrOCS March 8, 1984 THOMAS HEDGES Gm Ao 1101a EUGENE VAN OVERBEKE Cw Cb . MR FRANK DEMBROSKI, CHAIRMAN EAGAN HISTORY COMMITTEE 1040 MCKEE ST EAGAN MN 55121 Re: History of Eagan Dear Frank: Per our telephone conversation of this morning, I want to confirm that according to a recent discussion with the Eagan City Council, it is their intention to schedule a meeting in late April to meet with the History Committee for the purpose of reviewing the proposed Eagan history book. As soon as I have a confirmation on a date, I will send official notice to each member of the History Committee so they are aware of the meeting and can plan accordingly. Your cooperation and patience in finalizing the document is greatly appreciated. Sincerely, Thomas L. Hedges, City Administrator cc: Honorable Mayor & City Councilmembers TLH/kf i3 a THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 0 RESOLUTION NO. 2504 RESOLUTION IN SUPPORT OF PROPOSALS FOR A HORSE RACING FACILITY SOUTH OF THE MINNESOTA RIVER WHEREAS, in November 1982 Minnesota voters authorized the enactment of a constitutional amendment allowing the State of Minnesota to provide paramutuel betting associated with horse racing, and WHEREAS, in 1983 the Minnesota Legislature responded to this mandate and authorized the appointment of a racing commission, and WHEREAS, this commission has been appointed by the Governor and charged with the selection of one race track site in the seven - county Metropolitan area, and WHEREAS, the candidate sites under consideration by the commission include proposals in Eagan, Savage, and Shakopee, and WHEREAS, all environmental, land use, and traffic issues will be thoroughly addressed in the identified need for federal, state, or local government approvals; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Burnsville that in recognition of the valuable addition a horse racing facility would be in the South Metro area, in particular northern Dakota County, the City of Burnsville supports a location south of the Minnesota River for a horse racing facility in the Twin Cities Metropolitan area. Passed and duly adopted by the City Council of the City of Burnsville this 5th day of March, 1984. ATT c : / "1 • ve� 7' / a -f lyn M. Kjos, lerk . 113 nie Morrison, Mayor WHEREAS, such a proposal would benefit the South Metro area with significant economic development and a number of new employ- ; • ment opportunities associated with a race track facility, and WHEREAS, all environmental, land use, and traffic issues will be thoroughly addressed in the identified need for federal, state, or local government approvals; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Burnsville that in recognition of the valuable addition a horse racing facility would be in the South Metro area, in particular northern Dakota County, the City of Burnsville supports a location south of the Minnesota River for a horse racing facility in the Twin Cities Metropolitan area. Passed and duly adopted by the City Council of the City of Burnsville this 5th day of March, 1984. ATT c : / "1 • ve� 7' / a -f lyn M. Kjos, lerk . 113 nie Morrison, Mayor ®F eC9gan 3830 PILOT KNOB ROAD. P.O. BOK 21199 BEA SLOM9U4T EAGAN. MINNESOTA 55121 Mo PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH March 12, 1984T JERRYTHOMAS HTER CIX1 ' Memoers THOMAS HEDGES BRUCE C COPLAND CilyMR APARTMENT #222 ENE VANOA�UER EWENE�IAN�O`ERBEKE 1871 SILVER BELL ROAD EAGAN MN 55122 Re: Project 399, Silver Bell Road Overlay Dear Mr. Copeland: At the City Council meeting of March 6, 1984, you presented a petition to the City Council pertaining to the condition of the surfacing of Silver Bell Road. As you were informed during the discussion- subsequent to the presentation of your petition, the City intends to resurface Silver Bell Road as a part of our 1984 construction program. The Engineering Division is presently involved in preparing detailed plans and specifications along with a preliminary engineering report to be reviewed by the City Council in the near future. Our present schedule is to have this construction work initiated late June of 1984. The City Council and Staff have been very much aware of the condition of this street and its increasing maintenance cost. Therefore, please be assured that the Council shares the same concerns that were addressed in the petition that was submitted and that the required corrective planning efforts have already been initiated. We would like to take this opportunity to thank you for your interests and concerns in addition to the professional method in which you are pursuing to resolve the problem. If you have any questions to the action that the City will be taking in response to your petition, please feel free to contact me for further clarification. The City Council and Staff would appreciate it if you could share a copy of this letter with those individuals who signed the petition requesting attention to the matter by the City officials. Since y, nomas A. Colbert Director of Public Works TAC/j j THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY MEMO TO: ADVISORY PLANNING COMMISSION • FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MARCH 13, 1984 SUBJECT: SUNSET 5TH ADDITION - RECONSIDERATION OF PRELIMINARY PLAT APPROVAL On March 6, 1984, the City Council formally reviewed the preliminary plat application of the Sunset 5th Addn..as recommended for approval by the Planning Commission on February 28. Due to a conflict, the developer's representative was unable to attend that Council meeting to present his application. Normally, the City Council continues those items where the developer or his representative is not able to be present at the Council meeting. However, the City Council had serious concerns pertaining to this proposed two -lot subdivision providing direct driveway access onto Dodd Road (a community collector) with a potential for a future public street along the future side lot (north line of plat) of a future single-family lot without this public right-of-way being of record or even reviewed to determine if that is the most appropriate location. Subsequently, in light of a motion to formally deny this plat • application, the City Council voted to send this back to the Planning Commission for more detailed review of this proposed development in relationship to the overall future development of this area of the Lexington South PUD. The Council felt that more detailed analysis and review of the potential future develop- ment of this area might indicate a different configuration for development. I have reviewed these concerns with the developer's representative, Mr. Brad Swenson, and Mr. Jim Curry of the Lexington South PUD. They have indicated that they will look at a proposed development scheme for this area and how it may impact or compliment the proposed Sunset 5th Addition and also reviewing the proposed configuration and location of the parcel designated for church just north of the proposed Sunset 5th Addition. Therefore, the City Council would like the Planning Commission to perform a more in depth review of the overall area before the merits of this small subdivision can be reviewed and subsequent- ly approved. If any Planning Commission member would like further clarification in regards to this issue, please feel free to contact me. Respectfu y submitted, ���V ` • � omas A. Colbert, P.E. Director of Public Works cc: Dale Runkle, City Planner �3s Richard Hefti, Assistant City Engineer o.......-��.1 „ a,. e...... o, r; r., rnnnri i r in f i tv admi ni stratnr M?%r IV 1 • SUBJECT TO APPROVAL MINUTES OF A REGULAR MOPING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MARCH 22, 1984 A regular meeting of the Eagan City Council was held on Thursday, March 22, 1984 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Blomquist and City Councilmembers Smith, Wachter, Egan and Thomas. Also present were City Administrator Hedges, Public Works Director Colbert, Con- sulting Engineer Rosene, City Planner Runkle and City Attorney Hauge. AGENDA Thomas moved, Egan seconded the motion to approve the Agenda as prepared. All voted yes. March 6L 1984 _ Regular meeting. Upon motion by Smith, seconded Egan, it • was resolved that the Minutes be approved with the exception that on page 7, regarding Contract #84-5, Egan abstained from the motion, rather than Thomas. All voted yes. POLICE DEPARTMENT Administrative Captain Pat Geagan was present, as was Chief Berthe and the following items were discussed: 1. Animal Warden Vehicle. A part of the 1984 budget capital outlay was approved in the amount of $4,500.00 for a used van for the Department of Animal Control. There had been further discussion about the purchase of a new van as opposed to recycling a used van, and the Police Chief submitted a letter dated March 1, 1984 with quotations for a Dodge min -van, or Dodge full- size 6 -cylinder Van. Councilmembers discussed several alternates including the new models and also waiting an additional year. After discussion, Wachter moved, Egan seconded the motion to authorize the purchase of a full-sized van according to the quote, with the understanding that the staff will continue to negotiate further about the purchase of the van. All voted in yes. 2. Curfew Ordinance. .Chief Berthe reviewed with the Council the - provi- sions of the proposed Curfew Ordinance and reviewed the terms "status offender" and indicated that the Police Department could enforce a status offense. He also stated that some parents have asked for enforcement of a Curfew Ordinance, but there were concern about reasonable exceptions. After • extensive discussion, Egan moved, Thomas seconded the motion to approve the Curfew Ordinance with the revisions requested, including an exception for youths going to and from work. All voted in favor. 1 r I Council Minutes March 22, 1984 • PAM DEPARTMENT The following items were submitted and Park Director, Ken Vraa, was present: 1. Naming of Parklands in the City. The discussion concerning naming of parklands in the City was continued until the special meeting of the City Council of March 27, 1984. 2. Fire Administration Community Room. The City Administrator and Park and Recreation Director have prepared an operating budget for the Community Room with an estimated cost of $1,655.00. Upon motion by Wachter, seconded Egan, it was resolved that the Fire Administration Building operating budget in the sum of $1,655.00 be approved. All voted yes. 3. LAWCON Grants. Discussion concerning the proposed Lawcon grants and applications,was continued until March 27, 1984. 4. Kehne House - Patrick Eagan Park. City Administrator Hedges indi- cated that there had been considerable work and investigation concerning the • proposed improvements to the Kehne House, and that Roger Sjobeck, an archi- tect, has done a preliminary survey of necessary improvements. The APRC has now recommended Mr. Sjobeck of Adkins Associates, Inc. .be hired to perform a detailed review of the Kehne House with a cost estimate not to exceed $1,200.00. Smith moved, Egan seconded the motion to approve the recommenda- tion and to authorize the expenditure of funds from Park Development Funds. All voted in favor, except Wachter who abstained. . CONSENT AGENDA Items D, F, and H were removed from the agenda for consideration. The following consent agenda items were reviewed by the Council and recommended for action and approval by staff members. 1. Personnel Items. Upon recommendation of staff, it was recommended that the Council authorize the hiring of a 24-hour per week dispatcher be- ginning effective April 16, 1984. 2. Resolution for Intoxilyzer. The City had been notified by the Minnesota Department of Public Safety that.a new Intoxilyzer 5000 will be released at no cost to the City by the State. It will replace the old breath- alizer equipment and the staff recommended that the Council and the Mayor and City Clerk execute the resolution and agreement on behalf of the City for the Intoxilyzer 5000. • 2 I Council Minutes • March 22, 1984 • 3. Selective Service System Registration Resolution. It was recom- mended that Mayor Blomquist receive a proposed Resolution from the Minnesota Selective Service asking that a proclamation be made by the City Council to help Minnesota maintain its registration compliance. 4. Knob Hill Professional Park _ Grading Permit. An application for grading permit from Mr. Ed Dunn to proceed with the development of Knob Hill Professional Park was submitted to the City. The staff has reviewed the application and recommended approval subject to compliance with the necessary ordinances. 5. Knob Hill Professional Park - Public Improvement Project _ Cancella- tion. The Developer of Knob Hill Professional Park has now requested that public improvement Project 0386, covering public improvements In the Knob Hill Park area be canceled and that the developer be authorized to proceed with private improvements. It was recommended that the Council authorize the cancellation of Project 0386 and invoice all costs incurred by the City to the developer. Upon motion by Wachter, seconded Egan, it was resolved that the foregoing Agenda items be authorized and approved. All voted yes. CARRIAGE BILIS RSVE1M BOND ISSUE The public hearings concerning a preliminary resolution for a multi- family housing development revenue bond issue for Carriage Hills Apartment projects in the amount of $6,000,000.00 and amendment to the City Housing Plan were then convened by Mayor Bea Blomquist. Because this type of revenue bond financing is new to the City Council, the Finance Committee was directed to meet with representatives of Miller S Schroeder and review the revenue bond program and prepare a report to the Council. Due to a large number of issues facing the staff and city council, the Finance Committee has not met, and it was recommended that the item be continued until the April 17, 1984 City Council meeting. Mr. Hedges explained the project, noting that there were a large number of interested neighboring citizens present, and he indicated that the purpose was to lower the interest rates and in turn to lower the rental rates. It was noted the City has adopted a housing plan that will require an amendment to the City's Housing Plan. Dan May and James Mournier of building No. 1 in Carriage Hills appeared and presented a Petition signed by 101 persons consisting of about 65% of all owners, objecting to the rental project. Mr. Mournier stated the owners were lead to believe that condominiums would be built and that there would be no rental units in the entire project. A'letter from Kenneth Foust objecting to the City assisting in the rental project was read. Joan Benson, an owner/resident recommended against City assistance in allowing the rental • project, but it was noted by Council members that the City cannot control whether rental units would be allowed. Their objections were on the basis of devaluing the property and also objections to low-income rentals. 3 Council Minutes • March 22, 1984 After considerable discussion, Smith moved, Thomas seconded the motion to continue the hearing, both the public hearing concerning the Carriage Hills revenue bond issue and in addition, the consideration of the amendment to the City Housing Plan. It was noted that the Council had also before it a pro- posed amendment to the Housing Plan, pursuant to M.S.A. 462C authorizing the City to issue taxes and bonds and to assist in lowering the cost of financing the construction or rehabilitation of multiple dwelling structures. All voted in favor noting that there is need for additional study concerning the issue. LONE OAK TREE Mr. Hedges stated the Lone Oak Tree is scheduled to be removed about April 10 or 11, 1984 according to specifications determined by.the City. City Councilmember Wachter and City Administrator Hedges had reviewed the proposal of Mr. Kent Nerburn who is suggesting a sculpture be made using the trunk of the lone oak tree and also, noted that other alternates are being explored. No action was required by the City Council, but simply an acknowledgement that MnDOT is scheduled to remove the tree. Further report will be given by Mr. Wachter and Mr. Hedges to the City Council. • PARK SYSTEM DEVELOPMENT - BOND REFERENDUM - 1984 A special task force regarding the park system development improvements has been meeting and has recommended that a bond referendum be scheduled by the City Council for May 22, 1984 to consider the issuance of bonds for park development and improvements. Smith moved, Thomas seconded the motion to schedule a referendum on the proposed bond issue for park development and improvements for May 22, 1984 with the actual amount of the referendum to be determined by the City Council on - y 27, 1984 at a special meeting. All voted in favor. The application of Richard Winkler and Winkler Development Company for preliminary plat approval of Oak Cliff consisting of approximately 33 acres and containing 75 single family lots and 9 twin -home lots was presented to the Council. The Advisory Planning Commission, on February 28, 1984, recommended approval but had certain concerns about the proposal. Major discussion evolved around the access and circulation of the single family and twin home lots and the concept of the townhouse development referenced on Outlot B. It was noted that the entire planned development will be platted with outlots other than the areas intended to be developed at the present time. Mr. Winkler and his engineer, Bill Maurer, of Probe Engineering, were present. • Mr. Hedges introduced the project and Dale Runkle, City Planner, reviewed the 4 • Council Minutes March 22, 1984 proposal in some depth. He noted that the intention is to provide better communication between the Advisory Planning Commission and City Council and thus, the reason for more detail in packets to the City Council concerning Planning Commission's concerns. There were concerns about density revisions and Councilman Smith recommended connecting the single-family and townhouse development because of the size of the proposed townhouse areas for public safety reasons, and the need for smooth traffic flow, etc. Mr. Winkler stated that all of the single family lots comply with minimum requirements and the price range will be $110,000.00 to $130,000.00 per unit. He recommended against connecting the two areas, stating that a substantial number of trees would be taken and that there is a severe grade change. Mayor Blomquist stated there would be only one cul-de-sac and she felt the project appeared to be feasible. Councilman Smith stated that there appeared to be too many units on the townhouse cul-de-sac; that 50 units are too many units on the cul-de- sac and strongly recommended for continuity sake in developments, to connect neighborhoods. Mr. Mauer stated he felt that there was adequate safety vehicle layout, that safety vehicle access would be adequate and that there is also adequate off-street parking. There was discussion concerning proposed access to the north commercial area, but noted it was very difficult because • of the steep terrain. Mr. Colbert suggested a 20 foot wide street be widened to 32 feet on the east end, if there is only one access. Both Councilman Smith and Councilman Wachter suggested reasonable variances be provided for a through -street, including saving of trees, setbacks, etc. and yet connect the two projects. Blomquist moved, Thomas seconded the motion to approve the application, subject to the following: 1. The townhouse plat shall provide for two accesses to the townhouse zoned area from Slater's Road. 2. The total density in the planned development shall be reduced by 61 dwelling units for the Outlot B portion or the area west of Slater's Road. The new density number for this area west of Slater's Road should be 231 dwelling units total as opposed to the 56.56 acres by 5.5 dwelling units per acre. Further, 6 single family lots will be authorized on Jones Street East of Slater's Road. 3. All lots being platted shall meet the minimum R-1 and R-2 zoning standards. 4. The 50 townhouse units proposed on the north shall be approved in concept only and a detailed review will be done at the time this area is platted. 5. The applicant shall meet all other obligations of the Winkler Jack- son Planned Development in regard to dedication of parkland and the grading or • escrowing money for grading of the parkland to a suitable condition. 5 Council Minutes March 22, 1984 • 6. A homeowner's association or common maintenance agreement shall be required for the 8 twinhome lots. 7. All other City Code requirements shall be adhered to. 8. A detailed grading and erosion control plan shall be required to be submitted for approval by staff. 9. Overflow outlets shall be provided from the two proposed detention ponds into Pond AP -10. 10. There shall be 'no dead-end water mains unless they provide future service to adjacent property. 11. Future development of the townhouse development on the North on new Outlot B shall provide for a 32 foot wide improved private street constructed to City standards. 12. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 13. Utility and drainage easements shall be dedicatd as required by • staff. 14. All costs for internal utilities and streets shall be the sole re- sponsibility of this development. Councilman Smith was concerned that because the townhouse area was only a concept, that it could be changed and revisions could take place in the future. A neighboring Burnsville residential owner was present and had con- cerns about drainage and trees in the southwest corner of the proposed plat. The developer indicated that the trees would not be removed in the drainage area, nor will the drainage area be filled. The staff recommended a ponding .easement in the area. .Blomquist, Egan and Thomas voted in favor; Wachter and Smith -voted no. ROSE BILI. ADDITION - PRELDQNARY PLAT The application of Howard Kyllo and Howard Kyllo Development for prelimi- nary plat approval of Rose Hill Addition, consisting of approximately 12.4 acres with 14 single family lots was next heard. Dale Runkle discussed the application and Jim Hill, Planner -Engineer, appeared for the applicant. There was discussion concerning the Planning Commission recommendations where the Commission recommended approval and noted the reasons for connection to the Blackhawk Hills development to the east. There were no objections. Egan moved, Wachter seconded the motion to approve the application, subject to the • following recommendations: 2 Council Minutes • March 22, 1984 1. The grade of Knoll Ridge Drive shall be within City standards. 2. All other City ordinances shall be met. 3. A detailed grading and erosion control plan shall be submitted for approval by the City. 4. The water main shall be looped from Kyllo Lane to Blackhawk Cove. 5. If installed privately, plans and specifications for utility instal- lation shall be in accordance with the City's Engineering Guidelines and prepared by a registered engineer. 6. A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 7. All easements shall be dedicated as required by staff in the Engi- neering Report. • 8. This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9. This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of creating 10 additional lots with respect to the original parcel. 10. All costs associated with the installation of public improvements for this development shall be the sole responsibility of this development. 11. The plat shall satisfy all City park dedication requirements. All voted in favor. LEXINGTON SQUARE - PRELIMINARY PLAY The application of Northland Mortgage Company for preliminary plat approval of Lexington Square consisting of approximately 132 acres and con- taining 369 single family lots was presented to the Council.. Mr. Hedges briefly introduced the application and Dale Runkle reviewed the proposal in some detail. He also reviewed the highlights of the discussion before the Advisory Planning Commission and noted that the smallest lot proposed appar- ently is 8,700 square feet with the overall average being 11,707 square feet. He reviewed the street access including Northview Park Road, noting that it is proposed as a neighborhood community collector under the Eagan Transportation • Plan, but now proposed as a neighborhood collector where direct access could be allowed. 7 Council Minutes • March 22, 1984 The minimum lot width would be 75 feet and the terrain is very level and untreed which would substantiate the type of development being requested. Planning Commission members had concerns about back yards abutting Wescott Road and that berms ,would not be practical, but that landscaping was proposed. Another important issue discussed was drainage and it was recommended by the staff that all drainage go to the north. Wayne Tower of Suburban Engineering was present as were representatives of the applicant and noted that there were only 5 lots under 9,000 square feet in size. Mr. Tower also recommended that the southerly tier of lots be allowed to drain to the south, noting the additional cost in installing pipe running water to the north. Mr. Colbert strongly recommended that all water be diverted to the north because JP -30 to the south cannot handle additional storm drainage and no plan has been submitted to develop the land to the south at the present time. Bruce Patterson of Suburban Engineering also stated that the project would not add additional water to Pond JP -34 and Mr. Colbert noted that only about 200 feet of additional pipe would resolve the potential prob- lem. An alternate would be to restrict development in the south area until the storm sewer is installed. Mr. Wachter suggested more consistency in the street names. The applicant noted there are now 373 lots with some revisions • having been made and it did agree to install the storm sewer to run all water to the north. Smith moved, Thomas seconded the motion to approve the applica- tion subject to the following conditions: 1. The plat shall be subject to the Dakota County Plat Commission's review and comment because the plat abuts a County road. 2. No variances for setback or lot coverage shall be allowed except for topographic or vegetation reasons. 3. The City shall approve the policy on neighborhood collector streets. 4. Lot size deviations shall be approved in accordance with the pre- liminary plat submitted with the smallest lot size being 8,700 square feet. The proposed building plans shall meet all of the setback requirements of the R-1 zoning district. 5. An additional access shall be provided by an extension of Kettle Creek Court to Kettle Creek Drive, stubbing at the easterly property line. 6. All other City Code requirements shall be adhered to. The developer shall organize a private architectural review board to control architectural plans for the residences. 7. A detailed grading and erosion control plan shall be submitted for • approval by staff. Council Minutes • March 22, 1984 N 8. All drainage over this proposed development shall be directed to the north. 9. If installed privately, plans and specifications for public improve- ments must be prepared by a registered engineer in accordance with City - designed guidelines. 10. All lateral water mains shall be looped unless they will be utilized for future extensions. 11. This development shall be responsible for an 8 foot bituminous trailway along Wescott Road and Northvlew Park Road according to City specifi- cations. 12. Right-of-way shall be dedicated as referenced in the Engineering Report.for Wescott Road, Lexington Avenue, Northview Park Road and as further required in the Engineering Report. 13. -All utility anddrainage easements shall be dedicated as referenced • in the Engineering Report and required by staff. 14. A 25 foot slope easement shall be required adjacent Lexington Avenue. 15. A 15 foot trailway easement shall be required within the 50 foot NSP easement along the East line. 16. Trunk area sanitary sewer, water and storm sewer assessments shall be this development's responsibility at the time of final platting unless projects for these improvements have been approved by Council. 17. The costs of all public improvements, with the exception of trunk - related improvements, shall be the sole responsibility of this development. 18. A 5 foot sidewalk along the east side of Lexington Avenue shall be the responsibility of this development. 19. A modification of the planned development agreement shall be pro- vided to reduce the total number of units to 373 and that there be no credit for dwelling units from this parcel shifted to any other parcel with the PUD. 20. The proposed exception or outlot within the center of the plat shall be subject to a cash park dedication requirement at the time that it becomes platted into lots, if platted at a separate time. • All voted yea. a Council Minutes March 22, 1984 • SAFARI ESTATES 29D ADDITION - PREUXINARY PLAT & REZONING The application of Gerald Pearson and Bill Diedrich to rezone from A (Agricultural) to R-1 (Single Family) and for preliminary plat approval of Safari Estates 2nd Addition consisting of approximately 23 acres proposed to contain 41 single family lots was next heard. Mr. Runkle indicated that the Advisory Planning Commission at its February 28, 1984 meeting recommended approval, subject to certain conditions. In explaining the proposal, he indicated that all lots now comply with the'12,000 square foot criteria and that the Planning Commission recommended the word "Estates" be stricken, due to the size of the lots being less than 20,000 square feet under the Estate zoning category. Mr. Pearson and Mr. Diedrich were present and stated that they requested an increase from 41 to 42 lots with one additional lot on Safari Pass. There were no objections. Wachter moved, Egan seconded the motion to approve the application for rezoning and also to approve the appli- cation for preliminary plat approval with 42 lots, subject to the following conditions: 1. That the word "Estate" be eliminated from the name of the plat. 2. All lots shall meet or exceed the R-1 zoning criteria for square • footage and lot width. 3. All other City ordinances shall be adhered to. 4. An overflow outlet from the proposed retention pond within Block 3 of this proposed development shall be constructed prior to or concurrent with phase two of.this proposed development. 5. A detailed grading and erosion control plan shall be submitted for approval by staff. 6. Water main shall be looped from Galaxie Avenue to Safari Pass through the cul-de-sac. 7. If installed privately, plans and specifications shall be prepared by a registered engineer in accordance with City designed guidelines. 8. No direct access will be allowed from Galaxie Avenue. 9. An additional 17 feet of right-of-way shall be dedicated for Galaxie Avenue. 10. A ponding easement will be required over Lots 21 - 23, Block 1, to encompass the high water elevation of this pond when determined. 11. All utility and drainage easements shall be dedicated as required by • staff. 10 Council Minutes is March 22, 1984 12. All costs associated with this development shall be the sole respon- sibility of this development. All voted yes. MIMUIST LAS L37T STATION - CONTRACT 084-3 Formal bids have been received for the installation of a lift station pump for.Almquist Lake and the construction of access drive from Covington Lane to the lift station. Mr. Colbert reviewed the alternates, including grass paver material rather than bituminous access drive. The grass paver would add $4,430.00 above the traditional bituminous access drive material. In addition, another alternate was for the equipment pump, but it was recom- mended that the pump be eliminated. John Candell, attorney, appeared for Mr. and Mrs. Briggs, the affected property owners, and stated their concerns about the type of driveway and that they did not know there was an access that would be installed at the time they purchased the lots. They recommended the grass paver material and also requested an access gate be installed. After discus- sion, Smith moved, Egan seconded the motion to award the contract to Orr Construction with the total base bid of $29,417.25 with grass paver installa- tion and bituminous closer to the pond at the lower end, with the further understanding that Mr. and Mrs. Briggs will execute an access drive easement • from Covington Lane across their lot to the station, according to City ease- ment standards. Further, that the property owners would have certain con- trols over the proposed gate, but that the drive be accessable to necessary City vehicles. All voted yes. Mr. Candell agreed that the conditions would be fulfilled by his clients. NATIONAL DEVELOPMENT COUNCIL TRAINING Mr. Hedges stated that Bill Escher, the acting Executive Director of the Dakota County Chamber of Commerce has requested an appropriation of'$200.00 to pay a portion of a four-week course sponsored by the Minnesota Department of Energy and Economic Development. Mr. Escher was present and discussed the financing topics covering financing for business and noted that West St. Paul and Mendota Heights have approved the sum of $160.00 each, which was now being requested from the Eagan City Council for the training. Smith moved, Thomas seconded the motion to authorize the expenditure of $160.00 as requested. All voted in favor. City Administrator Hedges submitted a proposed request for expenditure of approximately $8,000.00, including $3,500.00 to $4,500.00 for labor survey, slide presentation for the City, and other necessary expenses for the Economic Development Commission. There was some discussion concerning the ability to • fund the project. Egan moved, Thomas seconded the motion to authorize $8,000.00 to be allocated, noting that it is a non -budgeted item. All members voted yea. 11 Council Minutes March 22, 1964 • SUBSET 29D ADDITION - FINAL PLAT The application for final plat approval of Sunset 2nd Addition was brought before the Council. The developer -owner was present and there were no objections. The staff recommended approval subject to compliance with all necessary ordinances. Egan moved, Wachter seconded the motion to approve the recommendation. All voted in favor. EAGAN/BURNS9IIJ.E JOINT CABLE CMUSSION UPDATE Mr. Hedges and Councilman Smith discussed with the Council the considera- tion of the single headend for the Joint Cable Communication System. This would consist of a modification of the cable franchise and the Joint Cable Commission has now recommended approval. A private engineer consultant was hired by the Commission to evaluate the design and noted that the original one headend and one hub with FM interconnect would not have worked as originally bid. Wachter moved, Egan seconded the motion to approve the single headend • and hub location as recommended. All voted yes. SUNSET ADDITION - FINAL PLAT The application for final plat approvel of Sunset Addition was submitted and the staff noted that all necessary requirements had been fulfilled by the applicant. Smith moved, Thomas seconded the motion to approve the final plat application, subject to compliance with necessary City requirements. All voted yea. OAK CLIFF POND OUTLET - PEASIBILITY REPORT - PROJECT /400 The City Council earlier had approved the application for the preliminary plat approval of Oak Cliff Addition. Mr. Winkler now has indicated that he will install privately the internal streets and utilities to service the subdivision. However, the drainage from the subdivision will drain into what we'll refer to as Oak Cliff Pond AP -10 which requires a lift station and outlet to control the water elevation. The developer has petitioned for feasibility report and Egan moved, Wachter seconded the motion to accept the petition and authorize the preparation of feasibility report for Project 0400. All voted yea. u 12 Council Minutes • March 22, 1984 • SAFARI ADDITION - FEASIBILITY REPORT - PROJECT /402 The developer of the proposed Safari Addition, formerly known as Safari Estates 2nd Addition, streets and utilities, has been submitted and requested that the streets and utilities be performed under City contract. Upon motion by Thomas, seconded Egan, it was resolved that the petition be received and that the Consulting Engineer be authorized to prepare a feasibility report for Project 4402 covering streets and utilities and further to order the simul- taneous preparation of detailed plans and specifications. All voted yea. ROSE HILL ADDITION - FEASIBILITY REPORT - PROJECT /403 The Council earlier in the meeting approved the preliminary plat for Rose Hill Addition and the developer has now requested plans and specifications be prepared simultaneously with the feasibility report. The petition having been submitted, the staff recommended approval and receipt of the petition. Upon motion by Egan, seconded Thomas, it was resolved that the petition be received and that the Consulting Engineers be authorized to prepare the feasibility report for Project #403 and in addition, the preparation of detailed plans and specifications. All voted in favor. COUNTY ROAD IMPROVEMENTS Tom Colbert reviewed with the Council a proposal of the Engineering Department that Dakota County upgrade numerous County Roads within the City due to the extremely heavy influx and development. He has prepared the pro- posal to the County for the improvements, including proposed year of construc- tion, and noted that the Transportation Advisory Board of the Metropolitan Council requested applications for FAU funding assistance by April 16, 1984. These would be for projects to be awarded in 1986, 1987 and 1988. He sub- mitted a proposed Resolution for construction purposes to be submitted to Dakota County which may also include County bonding for highway improvements and also recommended that the County do preliminary designs on County Roads for development purposes. Wachter moved, Egan seconded the motion to approve the Resolution and authorize its execution. All voted yes. MUNICIPAL STATE AID STREETS A proposed Resolution designating Municipal State Aid streets within the City has been prepared by the Engineering Division of the Public Works Depart- ment for the year 1984. It was recommended that Four Oaks Road, Coachman Road to Pilot Knob Road, be deleted from MSAS designation and designate four streets to maintain the maximum mileage designation, including a portion of Northview Park Road, Coachman Road, Yankee Doodle Road and Blue Gentian Road • as designated in the report. Egan moved, Smith seconded the motion to approve the resolution revoking and establishing certain Municipal State Aid streets and authorize its execution. All voted in favor. 13 Council Minutes March 22, 1984 • WATER TRRAT11U PLANT - CHANGE ORDER #4 - CONTRACT #83-01 The staff has recommended that after research into the filter -media material installed in the new Water Treatment Plant, that the specified par- ticle size be changed which would result in considerable savings in operating costs. Wachter moved, Thomas seconded the motion to approve Change Order 04 to Contract #83-01 for an addition of $6,312.00 for filter -media material. All voted yes. I -35E AND LONE OAK ROAD - TRAFFIC SIGNAL AGREEIONT Traffic Signal Agreement #62017M at I -35E and Lone Oak Road has been received from the Minnesota Department of Transportation pertaining to costs associated with operation and maintenance of the signal and related to street lights, and the staff recommended approval. Wachter moved, Egan seconded the motion to approve the Traffic Signal Agreement for maintenance and operation. All voted yes. LEXINGTON PLACE 2ND ADDITION AND LEXINGTON PLACE SOUTH • UTILITIES - PROJECT #404 The petition has been received from U. S. Homes, Inc. for feasibility report to complete the installation of utlities to service Lexington Place subdivision, adjacent to Duckwood Drive. An application is being submitted to change the apartment condominium development to small lots, zero lot line, single family development. It was noted that in order to provide sanitary sewer, an easement is required to cross the westerly portion of the Barry Tilley property. Upon motion by Egan, seconded Thomas, it was resolved that the Petition be received, that the Consulting Engineer be authorized to pre- pare a feasibility report for Project 0404 covering utilities and to authorize the staff and City Attorney to commence condemnation over the Barry Tilley property for the necessary sanitary sewer easement, with the condition that U. S. Homes, Inc. guarantee all costs of acquisition of the easement. All voted yea. CEDARVALE 2ND ADDITION - CONTRACT #84-7 The plans and specifications for Contract #84-7 consisting of storm sewer and driveway for Cedarvale 2nd Addition were submitted to the Council. The Council had approved the project and there was discussion concerning adding landscaping with the owner of the Country Club Market recommending that land- scaping be included as an alternate in the bids. Egan moved, Wachter seconded the motion to approve the plans for Contract 084-7 and authorize the adver- • tisement for bids for an opening to be held at 10:30 a.m. on Friday, April 13, 1984 at the City Hall. All voted yea. 14 Council Minutes • March 22, 1984 • It was noted that Scott Merkley has been hired as an Engineering Tech II and has been designated as an alternate member on the Advisory Planning Com- mission. Councilmembers discussed a proposed replacement and the City Admini- strator was requested to distribute the names of the persons who had applied for the position earlier in 1983. RAHN ROAD - PROJECT /405 - UPGRADING Public Works Director, Tom Colbert, stated that Rahn Road continues to handle increasing volumes of traffic and that the width and design section is inadequate for the present traffic conditions. MSAS funding would require widening to a minimum standard of 44 feet with concrete curb and gutter, but due to the anticipated easement acquisitions and public hearings required, it was suggested that the width be somewhat less than 44 feet. Hlomquist moved, Smith seconded the motion to authorize the preparation of the feasibility report for Rahn Road street improvements, including several alternates in design. All voted in favor. [;# 1" :: tl: fr,.i. IY V 4:1: A meeting of the City Council Finance Committee will be held at 12:00 noon on Wednesday, April 11, 1984 at the City Hall. ANIMAL WARDEN VEHICLE The Council again discussed the proposed acquisition of a vehicle for the animal warden and several alternates were discussed. Hlomquist moved, Egan seconded the motion to reconsider the motion adopted earlier in the meeting concerning the purchase of a full-sized van. All voted in favor. Egan then moved, Smith seconded the motion to rescind the earlier motion to purchase the van in order for the Council to review alternates. All voted in favor. There was discussion concerning the possibility of contract for service for dog catching at some time in the future. Smith moved, Thomas seconded the motion to utilize an existing City van for the Animal Warden and consider the con- tract for service issue at the time of the preparation of the 1985 budget. All voted in favor. Egan moved, Wachter seconded the motion to approve the following Check- 18 list dated: All voted in favor. 15 Upon motion duly made and seconded, the meeting adjourned at 12:00 p.m. All voted yea. City Clerk 16 PHH E • Administrative Agenda Information March 22, 1984 Meeting Page Three 4. Project 405, Authorize the Preparation of a Feasibility Report, Rahn Road - Streets -- As the Council is well aware, the condition of Rahn Road from Shale Lane to Beau D'Rue Drive has been deteriora- ting steadily over the past several years to the point that the maintenance department is having extreme difficulty in maintaining the existing service through patching. Rahn Road continues to han- dle increasing volumes of traffic combined with the heavier traffic loads of fire trucks, MTC busses, school busses, etc. The present width and design section is inadequate for the present traffic con- ditions. Due to the fact that this is a municipal state aid street (MSAS), any improvements to be funded by MSAS would require it to be widened to the minimum standard of 44' with concrete curb and gutter. Due to the anticipated easement acquisitions and involved public hearings associated with this proposed improvement, the pub- lic works director is requesting authorization to prepare the feasi- bility report to initiate this process during the summer of 1984 so that the plans can be prepared during the fall of 1984 to be approved municipal state aid during the winter of 1984/85 for an early 1985 construction program. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the prepara- •tion of a feasibility report for Project 405 (Rahn Road - Street Improvements). s/Thomas L. Hedges City Administrator • ADMINISTRATIVE AGENDA • REGULAR MEETING EAGAN CITY COUNCIL MARCH 22, 1984 EAGAN CITY HALL 6:30 P.M. CITY ATTORNEY CITY ADMINISTRATOR DIRECTOR OF PUBLIC WORKS 1. Project 404, Receive Petition/Order Feasibility Report (Lexing- ton Place 2nd Addition & Lexington Place South - Utilities) 2. Contract 84-7, Approve Plans/Order Advertisement for Bids (Ce- darvale 2nd Addition - Storm Sewer & Driveways) • 3. Advisory Planning Commission Member Selection 4. Project 405, Authorize the Preparation of a Feasibility Report, (Rahn'Road -.Streets) • • MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1984 SUBJECT: ADMINISTRATIVE AGENDA INFORMATION CITY ATTORNEY There are no items to be considered under City Attorney at this time. CITY ADMINISTRATOR There are no items to be considered under City Administrator at this time. DIRECTOR OF PUBLIC WORKS 1. Project 404, Receive Petition/Order Feasibility Report (Lexing- ton Place 2nd Addition and Lexington Place South - Utilities) The City has received a petition from U.S. Homes, Inc., requesting the preparation of a feasibility report to complete the installation of utilities to service the Lexington Place Subdivision adjacent to Duckwood Drive. Presently, U.S. Homes is proceeding through the Planning Commission with a request to change the previously approved preliminary plat providing for apartment/condominium de- velopment south of Duckwood Drive to a small lot, zero lot line single family development similar to the Ridgecliff 7th Addition. Their proposed construction schedule requires a November 15th com- pletion of these utilities. This schedule combines with the fact that to provide sanitary sewer service to this property an easement will have to be acquired across the easterly portion of Barry Til- ley's property. They have indicated that they would like to have the City initiate the public improvement process as soon as possible and to initiate condemnation proceedings to acquire all required easements outside this subdivision. However, they have indicated that they will continue to work with the City and the property owners for a negotiated acquisition of these easements without con- demnation. Normally, the City does not accept petitions and order preparation of feasibility reports for subdivisions that have not received pre- liminary plat approval by the City Council. However, they have guaranteed all costs associated with this early study and feasibili- ty report preparation should the revised preliminary report not be approved by the Council. In any event, sanitary sewer service for the southern portion of the Lexington Place development must come from Wescott Road through the Tilleys' property irregardless Administrative Agenda Information March 22, 1984 Meeting Page Two of the type of development within Lexington Place. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and order a feasibility report for Project 404, Lexington Place 2nd Addition and Lexington Place South - Utilities, or continue consi- deration until the April 17 Council meeting at which time the revi- sion to the previously approved preliminary plat will be considered. 2. Contract 84-7, Approve Plans/Order Advertisement for Bids (Cedarvale 2nd Addition - Storm Sewer & Driveways) -- On March 6, the public hearing was closed and the installation of storm sewer and driveway extensions to service the businesses within the Cedar - vale 2nd Addition and the Country C1ub.Market was approved and plans and specifications were ordered for preparation. These plans have now been completed and are being presented to the Council for their review and approval. As the Council may recall, during the public hearing, there was concern expressed pertaining to the installation of adequate land- scaping within the boulevard area to screen the dumpster/loading dock area of the Country Club Market. A landscaping plan has been prepared by the Staff with an estimated cost of approximately $2500. The Public Works Director is meeting with a representative of Coun- try Club Market Wednesday morning to discuss whether this improve- ment should be included as a part of the City contract or whether they elect to install this landscaping privately with a financial security to guarantee completion this season. The Public works Director will discuss the status of the landscaping for the Country Club Market at the Council meeting Thursday evening. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 84-7 and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Friday, April 13. 3. Advisory Planning Commission Member Selection -- Presently, Scott Merkley, whose hiring as Engineering Tech II was previously considered on this agenda, is the designated alternate member for the Advisory Planning Commission. If his selection to fill the engineering position is approved by Council action, it may become necessary for the City Council to appoint a new alternate to the Planning Commission due to the apparent conflict of interest asso- ciated with Scott's new position with the City. Scott has indicated that he would be willing to step down from the Planning Commission if he is hired to fill the position. • • The Council may wish to select an individual from the past applica- tions presently on file or request that new applications be solici- ted with an interview process to be established. • ACTION TO BE CONSIDERED ON THIS ITEM: To determine the procedure for filling the proposed vacancy of. the alternate member of the Advisory Planning Commission. AGENDA REGULAR MEETING EAGAN CITY COUNCIL • EAGAN. MINNESOTA CITY HALL MARCH 22, 1984 6:30 P.M. I. 6:30 - ROLL CALL 6 PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA S APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS Q % A. Fire Department (+ C. Park Department L B. Police Department P 2,o D. Public Works Department e• IV. 6:55 - CONSENT AGENDA 13 A. Personnel Items Q OA B. Resolution for Intoxilyzer pya C. Selective Service System Registration Resolution o' y7 D.✓ Resolution Designating Municipal State Aid Streets (MSAS) 1g E. Grading Permit Application, Knob Hill Professional Park (Ed Dunn) ',.Q F.N Contract 83 ' -01, Change Order #4, Water Treatment Plan[ �',LyG. Project 386, Knob Hill Professional Park - Cancellation of Public �lmprovement Project • o,50H.V/Traffic Signal Agreement #62017M, 1-35E & Lone Oak Road V. 7:00 - PUBLIC HEARINGS '31 A. Consideration of a Preliminary Resolution for a Multi-familv e Housing Development Revenue Bond Issue for Carriage Hills Apartment Proiect ($6,000,000) '32-B. Amendment to Housing Plan e• VI. OLD BUSINESS �•33 A. Lone Oak Tree 34-B. Bond Referendum for Parks System Development Improvement VII. NEW BUSINESS n.-3! A. RICHARD WINKLER, Winkler Development. for preliminary plat, \\ plat, Oak Cliff, consisting of approximately 33 acres and containing 75 single family lots and 9 twinhome lots in part of the W11 of the NW114 of Section 31 as part of the Winkler -Jackson Planned Development. 5.7 % B. Howard Kyllo, Kyllo Development, for preliminary plat, Rose PHill Addition, consisting of approximatelv 12.4 acres containing 14 single familv lots in parts of Lots 1-4. Jon Croft Acres, • together with Lot 1, Block 1, Blackhawk Hills Addition, located in part of the SE1% of Section 17 and part of the SW1k of the SA of Section 16 lying north and northwesterly of Blackhawk Lake and south of Kyllo Lane. • • is PAGE 2 p 7 C. RONALD C. HELMER; Northland Mortgage Co., for preliminary plat, 1 Lexington Square, consistine of approximatelv 132 acres and con- tainine 369 single familv lots in part of the NW4: of Section 23 south of Wescott Road, east of Lexington Avenue (County Road 43) . and north of Northview Park Road. q S D. GERALD PEARSON AND BILL DIEDRICH for rezonine from A (Agri- cultural) to R-1 (Residential Single District) of approximatelv 23 acres and for preliminarv.plat, Safari Estates Second Addition, consisting of approximately 23.5 acres containing 41 single family lots in part of the M of the SWk of Section 32 lying northwesterly of Safari Pass and Safari Estates and West of Galaxie Avenue. VIII. ADDITIONAL ITEMS A. Contract 84-3, Receive Bids/Award Contract (Almquist Lake Lift Station) % B. National Development Council Training/Authorization for William ` Escher %%I C. Consideration of Economic Development Commission Budget Q\f6 D. Consideration of Single Headend for the Joint Cable Communication p System. \ \\q E. Final Plat Application, Sunset Addition f \L1 F. Final Plat Application, Sunset 2nd Addition G. Project #400, Receive Petition/Order Feasibility Report (Oak Cliff Pond Outlet) H. Project #401, Receive Petition/Order Feasibility Report P(Lexington Square Trunk Storm & Sanitary Sewer) I. Project #402, Receive Petition/Order Feasibility Report (Safari Addition - Streets & Utilities) Project #403, Receive Petition/Order Feasibility Report (Rose e Hill Addition - Streets & Utilities) Resolution Requesting Various County Road Improvements IX. ` VISITORS TO BE HEARD (For those persons not on the agenda) P[ Abaifllt0ZN9iDRYI MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS • FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 15, 1984 SUBJECT: AGENDA INFORMATION MEMO FOR MARCH 22, 1984, CITY COUNCIL MEETING After approval of the March 6, 1984, regular City Council minutes and the agenda for the March 22, 1984, City Council meeting, the following items are in order for consideration: SPECIAL NOTE There are several Department Head items scheduled for consideration on this City Council Agenda. There is adequate time to resolve each of the Department Head items if limited discussion is expected. However, if members of the City Council anticipate a lengthy discussion on any of the items, it might be well to continue those items until later in the City Council meeting, specifically Public Works since Tom Colbert will be present. DEPARTMENT (HEAD?.BUS'1N£SS FIRE DEPARTMENT • A. Fire Department -- There are no items to be discussed under Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are two items to be discussed for the Police Department at this time: 1) Vehicle For the Animal Warden •- As a part of the '1984 Budget, Capital Outlay was approved in the amount of $4,500 for a used van in the Department of Animal Control. There is also authorization to approve a new van for the Water and Sewer Department. As a part of the Budget discussion during the Fall of 1983, there would be some consideration given to recycling the van in the Utility Department to Animal Control for the purpose of transporting animals within the City. Since that discussion, there has been further discussion at the City Council level about the purchase of a new van as opposed to recycling of a used van. The additional amount of money for purchase of a new van is to be considered out of Equipment Certifi- cates. A directive was given to the Chief of Police to investigate the difference between a mini -van and full-size van and how they relate to the transportation of animals by the Animal Warden. A copy of t,ha�t memorandum and cost comparison is enclosed on pages �'through • _1�_ for review by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To consider the purchase of a van for use by the Animal Warden, with the type of van to be determined by the City Council. I OF 3830 Pilot Knob Road Eagan, Minnesota 55122 1 March 1984 TO: Thomas L. Hedges, City Administrator FROM: Administrative Captain SUBJECT: VEHICLE FOR THE ANIMAL WARDEN police department NY M. BERTME GMdbb PATRICKJ.GEAGAN �anw vNw CgWn KENNETM N. AS2MANN Ot�nlw�tgdn I spoke to Rosemount Dodge regarding a Dodge Mimi Van vs the Dodge full-size van. The Mini -cargo van is extremely difficult to order at this time. The delivery time on the mini -van is six months to one year. The mini -van is approxi- mately $356 less than the full-size 6-cyclinder van. If we do some comparative shopping, I feel we could get a better price on the full-size cargo van. Dealers are not willing to reduce their price on the smaller unit as they are in such demand. The animal warden drives approximately 12,000 miles per year. If a new Chrysler product with a galvanized body and rust - proofing were purchased, I suspect the animal warden could use the vehicle eight to nine years, barring unforeseen diffi- culties. If the 1979 Chevrolet cargo van is transferred from the Water Department to the animal warden, I estimate it will provide two to three more years of use. This vehicle currently has 60,000 miles on it and is not rust -proofed. The -1979 Chevrolet gets approximately 9 miles to the gallon. We would also have to do some body work on it to allow for air circulation to the back of the unit for the animals during the summer months. I understand Richfield did not do this and had several animals die from the heat while being transported. Regardless of what we elect to do, we are going to have to do something soon. On the present van, there are several spots under the front seat which are completedly rusted through. A leaf spring broke and went through the floor in the back of the unit. The outside of the body is rusted through all away around the outside. I am very concerned about the integ- rity of the undercarriage because of the rust. Patrick J. Geagan PJG/vk Attach. 2 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN.OUR COMMUNITY WDGE MINI VAN Base Price Dealer Prep. 2.6 Engine Automatic Transmission Air Conditioning TOTAL DODGE FULL SIZE 6 CYCLINDER VAN $ 8,036 Base Price $ 8,237 150 Dealer Prep. 150 271 Power Steering 267 454 Automatic Transmission 492 761 Air Conditioning 882 $ 9,672 TOTAL $10,028 $356 DIFFERENCE WARRANTY 5 years 50,000 miles drive time 12 years 12,000 miles everything else P 0 PJG/vk/03/01/84 3 2 -years 24,000 miles drive time 1 year 12,000 miles everything else. Agenda Information Packet March 22, 1984 City Council Meeting • Page Two 2) Previously, at regular City Council meetings, the Curfew Ordinance has been addressed and the City Administrator was directed to meet with the Chief of Police and review the validity of retaining language in the City Code legisla- ting a Curfew Ordinance. The City Administrator has reviewed the City Council's concern over enforcement of a Curfew Ordinance due to the "status offender" legisla- tion and other concerns that were raised at recent meetings. The Chief of Police has addressed those concerns in a memorandum attached on pages _< through �. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny authoriza- tion to proceed with a Curfew Ordinance as an amendment to the City Code. • • OF 3830 Pilot Knob Road Eagan. Minnesota 55122 7 March 1984 police department PATRICK J. GEAGAN KENNETH D. ASZMANN Adminisinni"caotaln Opentlona Captain TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: CURFEW ORDINANCE JAY M. SERTHE Chief of Polka This memo is in response to your request to look into the above ordinance and its effects. First, I should explain the term "Status Offender". A status offender is a violation of the law that only a minor can be charged with such as buying or possessing cigarettes, possession or consumption of alcohol, truancy, runaway and curfew. Secondly, the question was raised: "Can we enforce a status offense?". The answer is yes. I have talked to the county attorney's staff and they confirm this is addressed in State Statute 260:125. However, as a past practice, we normally wait until we have had several contacts with a juvenile before we petition him/her into Juvenile Court for the status offense. In Dakota County, there is a special court to handle these juvenile cases. Third, I personally, as well as other officers, have received information from parents who are very much in agreement with the Curfew Ordinance. In many cases, it seems to give the parents in need of a reson to restrict their child's evening activities, an excuse, if you will, to put a time limit on their request. As officers, we feel this ordinance gives us assistance in dealing with the late hour loitering by youths. In the past we have found that children will sometimes tell their parents that they are staying at a friends or "camping out" in a tent, but instead they spend a good deal of their time roaming the streets, and in some cases, committing car prowls, vandalisms, thefts and/or burglaries. Also we have had problems with young people from Eagan as well as from neighboring communities "hanging around" Cedarvale, Cedarvale Lanes and the "Q" station. In some instances, they create a problem for the merchants by disturbing the customers. This ordinance give us the authority to ask them to leave if no specific crime has been committed except their nuisance. n THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Thomas L. Hedges "Curfew Ordinance" • Page Two It is extremely rare for us to petition a young person to court for a curfew violation but if we have had several contacts with the youth, this may be the contact that sends him/her to court. Also, under item 10.30, subd#5, no mention is made of youths going to or from work. I am sure this was an oversight and the proper wording could be added. JMB/KDA/vk cc: Gene VanOverbeke n U R. J Berthe Agenda Information Packet March 22, 1984 City Council Meeting • Page Three 11 • C. Park Department -- There are four (4) items to be considered under Park Department. 1) At the February 7, 1984, City Council meeting, the City Council reviewed a recommendation of the Advisory Parks and Recreation Commission to rename 14 parks throughout the community. The City Council approved the renaming of eight parks however raised question regarding the names of six of the parklands and asked that the Parks and Recreation Commission again review the names they had selected. Parks and Recreation Commission met on March 1 and enclosed on pages —7 through $ , is a copy of the City Administrator s memorandum dated February 24, and a copy of the action taken by the Parks and Recreation Commission in the form of a memorandum from Commission member Carrol to the Director of Parks and Recreation. These documents are enclosed on pages T through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny with or without change the naming of six parklands as stated in the attached memorandums. 7 MEMO TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: THOMAS L. HEDGES, CITY ADMINISTRATOR DATE: FEBRUARY 24, 1984 SUBJECT: NAMING OF PARK LANDS/CITY OF EAGAN In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, February 7, 1984, 14 parks were renamed in accordance with the recommendation for renaming the parks as set forth by the Advisory Parks and Recreation Commission. Those parks include: Oak Chase Park, Thomas Lake Park, Carnelian Park, Cinnamon Park, Country Home Park, O'Leary Park, Fish Lake Park, Berry Patch Park, Pilot Knob Park, Ridgecliff Park, Walnut Hill Park, Wescott Station Park, Woodhaven Park, and Meadowland Park. The City Council excluded from their official authorization of park names six (6) other park lands and are suggesting to the Parks and Recreation Commission alternative names for those parks. The following lists the park land names as recommended by the Advisory Commission, immediately followed by a new name as a suggestion from the City Council: (* There was no recommendation, however, the City Council felt there might be family tension if Schwanz, Trapp, or some other family name is used for this property. If a family name is to be used, it should clearly be the name of the family who either originally settled the property or has had ownership to the property longer than any other family.) The City Council appreciates the work the Advisory Parks and Recreation Commission has put into the renaming of the park land and was especially excited about the creativity in using unique names. The main reason for changing two of the park land names back to the original, Northview and Highline, is due to the community -wide name recognition of those two parks, much the same as Carnelian Park. The reason for changing Robber's Ravine Park was basically a feeling that the word, "Robber's", might not provide a good connotation throughout the community and, furthermore, the name is quite lengthy. The reason for changing Barley Corn to Moonshine is one of identification. The City Council concluded that a majority of people using the park might not associate Barley Corn with the making of alcohol, whereas, Moonshine more clearly defines historical significance • of an activity that once occurred in that park. 1) Downing Athletic Fields Northview Athletic Fields 2) Stonecutter's Park Quarry Park 3) 4) Robber's Ravine Park Barley Corn Park Ravine Park Moonshine Park 5) Logger's Trail Highline Trail 6) Trapp Farm Park (* There was no recommendation, however, the City Council felt there might be family tension if Schwanz, Trapp, or some other family name is used for this property. If a family name is to be used, it should clearly be the name of the family who either originally settled the property or has had ownership to the property longer than any other family.) The City Council appreciates the work the Advisory Parks and Recreation Commission has put into the renaming of the park land and was especially excited about the creativity in using unique names. The main reason for changing two of the park land names back to the original, Northview and Highline, is due to the community -wide name recognition of those two parks, much the same as Carnelian Park. The reason for changing Robber's Ravine Park was basically a feeling that the word, "Robber's", might not provide a good connotation throughout the community and, furthermore, the name is quite lengthy. The reason for changing Barley Corn to Moonshine is one of identification. The City Council concluded that a majority of people using the park might not associate Barley Corn with the making of alcohol, whereas, Moonshine more clearly defines historical significance • of an activity that once occurred in that park. CITY ADMINISTRATOR/DIRECTOR OF PARKS & RECREATION February 24, 1984 Is Page 2 The minutes that were drafted by the Assistant City Attorney at the February 7 .City Council meeting are in error and will be corrected at the next City Council meeting. The City Council is suggesting that the Parks and Recreation Commission re-examine the naming of the six (6) parklands that were not changed by official action of the City Council. Please make that correction to the Parks & Recreation Commission members at your next regular meeting. .0 City A 2 Fi—nistrator TLH/kf 0 • Iml E March 9, 1984 MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: NAMING OF PARKS The Advisory Parks and Recreation Commission on Thursday, March 1, reviewed the issue of park names.Essentially there were six parks which the City Council deferred back to the Commission for review again. The Commission did this at its regular meeting and asked Mr. Carroll, who was the Chairman of the Parks Names Committee to address a memo to the City Council explaining how some of the names were derived. I might add that as it relates to Northview Athletic Fields, there were two additional thoughts concerning the need to change this name designation.. First, access to the park is not available from Northview School. There has been and continues to be some confusion when you say Northview Fields, you mean Northview School and people tend to go to the wrong • facility. Further, there is no access to Northview Park near the school site and hence, there is confusion evolved from this dilemma. The second aspect of the name change is that Burnsville also has a Northview Park location. Apparently this has caused some confusion with those residents of Eagan who live in the Burnsville school district when mention is made of athletic activities at Northview Park/Athletic Fields as it relates to soccer and other activities. Perhaps with time permitting, this item could be placed on the March 22 Council Agenda or deferred to the special meeting of the Advisory Commission on Tuesday, March 27, if you feel this would be a more appropriate opportunity to discuss this. KV/js 0 L 10z MEMORAKDDM DATE: March 6, 1984 TO: Kenneth Vraa, Director of Parks & Recreation FROM: Richard L. Carroll (/ SUBJECT: Naming of Park Lan a C iy of Eagan In response to the Memorandum from Mr. Hedges dated February 24, 1984, the following information is presented as the consensus of Commission. 1. Downing Athletic Fields is the recommended name rather than Northview Athletic Fields. This is a City Park - not a school field and therefore deserving of its own identification. We believe a subtle association of this park with education is fine. That is whey we selected the name of Eagan's first teacher for this park. Within a few years Eagan will undoubtedly have its own high school next door. the Northview name will then fade into a secondary importance. Finally, please note that our Park System Plan calls for an athletic park in Section 10. You will note that this location is north northwest of Northview. We do not believe we should confuse our people with a Northview which is actually south southeast of another athletic park. • 2. Stonecutter's Park was recommended because a deceased early settler in the area who plied his trade in erecting our State Capitol Building. We are not aware of a quarry of any significance in the area. • 3. Eagan's history has noted that the Jesse James Gang spent the night near this park on their way from St. Paul to Northfield where their botched bank robbery made history. We would rather try again at a new name rather than to use the generic term "Ravine". 4. Barley Corn Park is preferred over Moonshine Park by all members. Moonshine was the "official" name for the cooked -down stuff. Barley Corn was the down-home part of history. Before alcoholism became a disease it was known as being in the clutches of John Barley Corn. 5. Logger's Trail was recommended because when the railroad was being built along the eastern edge of Eagan much of the choice white oak trees along this trail were sawed into railroad ties and sledded generally along this trail to the rail site. This again is part of our history. The name "Highline" like road, ditch, or ravine has little significance and would create no user interest. /0 R E LJ 0 z 6. Trapp Farm Park - We suggest this name be withdrawn from further consideration until a more detailed analysis can be made. In summary the Advisory Park & Recreation Commission has attempted to create interest and enthusiasm in the naming of parks. We also believe it is an excellent opportunity to interweave our history with our surroundings. We hope that the children will have a chance to use their imagination, not just with cold statistics of history but perhaps some of the lore that is part of our past. It is understood that a brief summary will be signed at the entrance's to these parks so that park users too can learn and enjoy the aura of Eagan. Agenda Information Packet March 22, 1984 City Council Meeting • Page Four • u 2) The City is in a position to open the community room at the Fire Administration Building for City wide groups. Cleaning of the Building will be a requirement following the use of the community room by various groups, and in addition certain equipment will be required such as folding tables and a bulletin board. City Administrator asked the Director of Parks and Recreation to prepare an operating budget for the community room for special consideration by the City Council. Expenses for the community room were not considered at the time the 1984 budget was developed. Therefore, consideration of the attached memorandum and proposed operating budget is found on pages 115 through _ and is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the community room/Fire Administration Building operating budget in the amount of $1,655 as suggested. VX, • March 9, 1984 MEMO TO: ATOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: COMMUNITY ROOM/FIRE ADMINISTRATION BUILDING Tom, you inquired as to an estimated operating budget for the Community Room at the Fire Administration Building. Attached to this memo is a preprogrammed budget outlining costs for 1984. Please note that we have included a request for ten folding, adjustable height, tables at an estimated cost of $1,000. The remainder of the budget is a best "guestimate" for 1984 and until such time as we have had some operating experience. Should you require any additional information or explanation, please feel free to contact me. LJ KV/js Attach. • 13 u 17J • • ACTIVITY: COMMUNITY ROOM, FIRE ADMINISTRATION BUILDING [Kly.116W.1K9 1�fX*i W44.1 To provide the minimum equipment required to facilitate the expected needs of users of the Community Room. To provide for staff for on-site supervision of the Community Room when groups from the community are present. PROGRAM DESCRIPTION The equipment would be stored and available for use in the Community Room. A building supervisor would be contracted to be on site for scheduled events at which no City staff would be present. A job description for a building supervisor has been prepared. ESTIMATED OPERATING BUDGET CONTRACTUAL COST 1984 Building Supervisor - 4 events/mo. $ 540.00 @ 3 hrs. for 10 mos. @ $4.50 hr. GENERAL SUPPLIES - EQUIPMENT 10 folding, adjustable height, 30' x 72' tables @ approx. $100 $ 1,000.00 each. 1 bulletin board, 48" x 96" approx. $ 115.00 TOTAL EQUIPMENT - $ 1,115.00 'EST. TOTAL PROGRAM COST - $ 1,655.00 JUSTIFICATION REVENUE 1984 $ 200.00 (est.) The minimum requirements in terms of equipment and staff must be made available to encourage use of the Community Room by community organi- zations. Revenue is difficult to estimate as non-profit organizations pay minimal fees as per the City's guidelines for the use of the Community Room. DESIRABLE OPTIONS Publicize and actively pursue use of the room by community organizations. Evaluate the current policy of special events vs. regular weekly/monthly events. Evaluate the use of the facility for fire and park and recreation programs. M] • • • Agenda Information Packet March 22, 1984 City Council Meeting Page Five 3) The Advisory Parks and Recreation Commission is recommending that the City again consider grants through the LAWCON/LCMR grants program. For a copy of their recommendation, refer to the attached memorandum found on pages through ACTION TO BE CONSIDERED ON THIS ITEM: To approve, modify or reject the Advisory Commissions recommendation for the submission of three (3) priority parks grant applications for fiscal year 1985. 15 MEMO TO: HONORABLE_MAYOR_8_CITY COUNCILMEMBERS • TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS a RECREATION DATE: MARCH 6, 1984 SUBJECT: LAWCON/LCMR FISCAL YEAR 1985 GRANT APPLICATIONS The Advisory Parks and Recreation Commission on March 1, 1984, reviewed potential grant applications for the Fiscal Year 1985 LAWCON/LCMR grants program (see attachment addressed to the Advisory Commission). The Advisory Commission reviewed each of the subject park parcels and after a thorough discussion, has recommended to the City Council that grants be submitted in the following priority: 1. Coachman Park 2. Schwanz Lake Park 3.- Capricorn Park In addition, the Advisory Commission has recommended to the City Council that the City staff and City Attorney be authorized to begin negotiations for acquisition of approximately 1.4 acres • from three private property owners whose property touch upon the south shore of Schwanz Lake. It was noted that acquisition costs could come from part of a combined development/acquisition proposal or from the park site fund as may be necessary. Members also noted an express concern for the requirement of providing matching funds for each grant application. They requested staff to review and restructure said grant applications to reduce the amount of the City's match to a level acceptable to the Council and sustainable within the park site fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve modify or reject the Advisory Commission's recommendation for the submission of th three priorty parks grant applications for Fiscal Year 19851 Attachment KV/kf 0 MEMO TO: ADVISORY PARKS & RECREATION COMMISSION . FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: FEBRUARY 23, 1984 SUBJECT: FISCAL YEAR 1985 LAWCON/LCMR PARK GRANTS At the February meeting of the Advisory Parks & Recreation Commis- sion, staff made a brief presentation on possible changes for the fiscal year 1985 LAWCON/LCMR Grants program. Although the Metropolitan Council has not adopted its final review criteria, it would be appropriate for the Advisory Parks and Recreation Commission to determine its priorities for grant applications to insure that these applications can be submitted on a timely basis. Therefore, staff has prepared the following information relative to potential park sites for your consideration. 1. Coachman Park - In 1979 the City received an acquisition grant to acquire a portion of now Coachman Park. This grant was awarded to the City under the entitlement of a community athletic complex for Section 9. The amount of the grant award to the City was for $99,000. Of this amount approximately $33,000 was of state LCMR funds. Because there is a $200,000 maximum award for • LCMR funds to any single project, there remains at least $170,000 of funding which can still be sought for development of the this park area. The working proposal currently being reviewed for a possible park bond referendum, indicates that Coachman Park's development would cost approximately $220,000, thus making it eligible for the funding under the LCMR/LAWCON cost -haring formula. 2. Schwanz Lake. Park - The designation of Schwanz Lake Park as a community park may give this park area some priority for grant funding. However, there are three identifiable problems at this time which may affect the awarding of funds to the City for this park. These three problems are as follows: 1) the City does not currently own the property although it has been designated for acquisition under the Lexington South PUD. Assuming that Mr. Curry follows through with his intentions of deeding this property to the City by October of 1984, this concern will be eliminated; 2) there remains approximately 1.4 acres of additional shoreline aquisition from three private property owners whose lot lines touch upon the south shore of Schwanz Lake. This aquisi- tion was noted in the systems plan study. Should the determination be made that a grant should be submitted for Schwanz Lake Park for development, direction should be given to the City Attorney's office to proceed with is negotiations for purchase of this land. Acquisition costs could become a part of the grant application under a combined development/acquisition proposal; 17 DIRECTOR OF PARKS & RECREATION/ADVISORY COMMISSION • February 23, 1984 Page 2 3) Access to Schwann Lake Park is to be from the proposed future South Wescott Hills Drive. Because the timing of this road construction is uncertain, it may affect the ranking of the grant. This can be somewhat mitigated by the inclusion of a temporary access road on the alignment of the future road bed. Including the optional shelter building for Schwanz Lake, development costs are estimated at $390,000. Under current formulas and at this grant maximum, the City could receive a total of $150,000 assuming sufficiently high rankings. 3. Capricorn Park - Capricorn Park has been designated as a quasi -community park facility under the park system plan. Estimated cost for the development of this facility is $460,000. Like Schwanz Lake, assuming high enough grant ranking, the City could expect to receive as much as $150,000 toward these development costs. Capricorn Park, because of its size, service area, accessibility by major roadways, as well as site suitability, lends itself toward being ranked as a significant project. 4. Rahn Park - Staff has considered the Phase 2 approach • to the development of the athletic fields at Rahn Park. However, the City has already received, under the previous acquisition and Phase 1 development grant, $170,000. Current guidelines prohibit more than $200,000 maximum for any single project and, therefore, would limit the City to receiving only an additional $30,000 toward the Phase 2 development. 5. Thomas Lake Park/Blackhawk Park - The Director of Parks and Recreation has been approached by Mr. Ed Dunn to determine the interest of the City in acquiring, through purchase, the parkland designated under the existing PUD's for dedication, and in the case of Blackhawk Park, the offer to sell additional land to the south of Black - hawk Lake. Under the proposal to_acquire through purchase parkland shown to be dedicated under the PUD agreement, the City would acquire the land with a grant application allowing the City to have earlier control of the property and then reinstating a cash dedication requirement on the adjacent land parcel which would generate future cash dedication fees exceeding the City's share in the cost acquisition procedure. This would be similar to acquisition of designated park property along Blackhawk Lake. • Staff has a concern for the rankings of acquisition applications at this time as the ranking criteria is now heavily weighted toward development type projects. Staff has been considering II DIRECTOR OF PARKS & RECREATION/ADVISORY COMMISSION • February 23, 1984 Page 3 a possible development project for Thomas Lake Park but without acquisition of the property or acquisition pending, it is very unlikely the City would receive approval of a grant application. The Advisory Commission should make a determination of which grant applications it would like to have submitted for the fiscal year '85 grant cycle. Members should keep in mind that it may now submit more than one grant application. Members must also keep in mind that matching funds will be required by the City should the grants be awarded to any one or all of the projects submitted. There is insufficient funding within the park site fund to cover these matching costs and could only be made available through a successful parks bond referendum or special assessment levy. ACTION TO BE CONSIDERED ON THIS ITEM: Advisory Parks and Recrea- tion Commission is asked to select for recommendation to the City Council,,qrants to be submitted for 1985. is KV/jj/kf • and Recreation iq Agenda Information Packet March 22, 1984 City Council Meeting • Page Six 4) The City Council has directed the Advisory Parks and Recreation Commission and its Director of Parks and Recrea- tion in conjunction with the Building Inspection Department to review the condition of the Kehne house, taking into consideration the condition of the building and a possible use for that facility. The Director of Parks and Recreation and Chief Building Inspector have met and reviewed Kehne house on several occasions. A subcommittee of the Advisory Parks and Recreation Commission has also met and reviewed this issue on behalf of the Commission and City Council. Mr. Roger Sjobeck, of the Atkins Association, Inc., and a resident of the City of Eagan, has volunteered his time to do a preliminary review of the house. Upon reviewing his recommendations, it is now the suggestion of the Advisory Parks and Recreation Commission that Mr. Roger Sjobeck be hired to perform a detailed review of the Kehne house with cost estimates for remodification. Enclosed on pages '2_1 I through is a copy of a memorandum prepared -4y `th—e Director o PaTand Recreation reviewing this item. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or disapprove • the hiring of Mr. Roger Sjobeck to perform a detailed review of the Kehne house with cost estimates for remodification. SPECIAL NOTE: Any of the above items under Parks and Recreation could be considered at the special joint meeting of the Parks and Recreation Commission on Tuesday, March 27, 1984, if the City Council so desires. Mayor Blomquist, as Chair, may wish to schedule some of those items for discussion on Tuesday evening after she completes the review of the Agenda and City Council packet. The City Administrator will await proper direction on Thursday, March 22, from Mayor Blomquist or the City Council at the meeting. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered under Public Works Department at this time. ZO MEMO\TO: —TOM HEDGES,_CITY_ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: KEHNE HOUSE The subcommittee of the Advisory Parks and Recreation Commission on special issues, met on February 23, 1984, to review the informa- tion concerning the Kehne House. The subcommittee had met twice previously in regard to this issue and met with the purpose of reviewing, the information prepared by Mr. Roger Sjobeck of the Adkins Association Inc. Mr. Sjobeck is the principal architect in the Association and a resident of the City of Eagan who has volunteered his time to do a preliminary review of this house. At that subcommittee meeting and the regular meeting on March 1, 1984, with the entire membership of the Advisory Commission, the Commission again reviewed the status of the Kehne House. The Advisory Commission concurred with the subcommit- tee's findings that the Kehne House has substantial potential for use as a future City facility. This was based on Mr. Sjobeck's preliminary findings on the condition of the house. Although Mr. Sjobeck had made two visits to the home and spent a considerable amount of time reviewing the blueprints and condition • of the house, it was noted that this was still a preliminary finding relative to the cost and value of the home. It was therefore suggested that, based on these findings, that a more intensive investigative research is warranted. Therefore, the subcommittee requested Mr. Sjobeck to prepare a cost estimate to do a more detailed study. In response to this request, Mr. Sjobeck has suggested that the following work be done: 1. A remeasuring and redrafting of the floor plan of the house should be made because of the obvious number of additions that were made from the original plan. • 2. A thorough survey of the condition of the house including its mechanical and utilitarian functions be made to note deficiencies. 3. That a draft plan be drawn to show major changes which would be required to correct any deficiencies and/or to make the house suitable for public/private use. 4. That a review and redesign of the bathroom to determine its suitability for use as a private facility or public/ handicapped useage. 5. That a detailed cost estimate be prepared on the home. 11 KEN VRAA/TOM HEDGES •March 6, 1984 Page 2 Mr. Sjobeck suggested that such work could be done on a hourly, not -to -exceed figure of $1,200. As discussed. by the Advisory Parks and Recreation Commission, it was recommended to the City Council that Mr. Sjobeck be hired to perform the work as outlined on a cost not -to -exceed basis. It was the Commission's feeling that to proceed on any direction relative to the utilization of the home is justified by this expenditure. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/disapprove of the Advisory Parks and Recreation Commission recommendation to hire Mr. }oger Sjobeck to perform a detailed review of the Kehne House AYth cost estimates for remodification. KV/kf • • 22 Agenda Information Packet • March 22, 1984 City Council Meeting Page Seven There are eight (8) items on the agenda referred to as the Consent Agenda requiring one (1) motion by the City Council. If the City Council desires to discuss any of the items in further detail, those items should be removed from the consent agenda and placed under additional items unless the discussion required is brief. PERSONNEL ITEMS A. Personnel Items 1. As a part of the 1984 Budget, the Police Department was given authorization to hire two, twelve hour a week dispatchers. After their review of dispatcher scheduling, it is now apparent that one (1) 24 hour per week person would better serve their needs in the dispatch center. The Police Department is request- ing that authorization be given to hire one person as a part- time dispatcher to work 24 hours a week to be effective approx- imately April 16, 1984. A 1984 Budget appropriation has been made for the total hours as requested. • ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the hiring of a 24-hour per week dispatcher beginning effective April 16, 1984. • Special Note: Additional Personnel Items will be forwarded with tha administrative packet on Wednesday. 13 Agenda Information Packet March 22, 1984 City Council Meeting Page Eight RESOLUTION FOR INTOXILYZER B. Resolution for Intoxilyzer -- The City of Eagan has been noti- fied by the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, that a new Intoxilyzer 5000 will be leased at no cost to the City of Eagan by the State. This equipment re- places the old Breathalyzer equipment that is currently used by our Police Department. The State is asking that the City enter into an agreement at no cost to the City for this mechanism which will allow the State to place a new infrared breathtesting instru- ment and stimulator within our Police Department. The Intoxilyzers were purchased with money from a Federal highway and traffic safety grant and from the State of Minnesota legislative appropriation of matching funds. They are distributing the testing instruments in a manner similar to the program in which the City received the Breathalyzer equipment. Again, there is no cost allocation required by the City Council; however, a resolution approving a lend/lease program for the Intoxilyzer 5000 is required. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the Mayor and City Clerk to execute the resolution and agreement on behalf of the City of Eagan for Intoxilyzer 5000. SELECTIVE SERVICE SYSTEM REGISTRATION RESOLUTION C. Selective Service System Registration Resolution -- Mayor Blomquist received a resolution from the Minnesota Selective Service System asking that a proclamation be made by the City Council to help Minnesota maintain its excellent registration compliance. Enclosed on pages a!through'16-is a copy of a letterfrom the State Director and a sample resolution. ACTION TO BE CONSIDERED ON THIS ITEM tration Awareness Month. EV To proclaim April as Regis - 11 • • MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR,HEDGES DATE: MARCH 21, 1984 SUBJECT: ADDITIONAL INFORMATION FOR 3-22-84 COUNCIL MEETING CONSENT AGENDA A. Personnel Items -- The following are additional items to be added under this heading in the Consent Agenda: 2. Planning/Engineering Secretary -- with the recent resigna- tion of the secretary for the Planning/Engineering Departments, the staff proceeded to fill this vacancy as authorized by Coun- cil action on March 6. After interviewing several candidates staff is recommending that Julie Dykstra, 3727 Denmark Court, be hired to fill this vacancy effective March 23, 1984, at the rate of compensation for the position in the current union contract. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the hiring of Julie Dykstra as the secretary .for Planning/Engineering • effective March 22, 1984. 3. Engineering Tech II -- As a part of the approved 1984 bud- get, the Public Works Department advertised for applications to fill the newly created position of Tech II within the Engi- neering Department. Staff is recommending that Mr. Scott Merk- ley, 1385 High Site Drive, who is presently a technician for the Dakota County Highway Department, be hired for this posi- tion. The Public Works Director is recommending that Mr. Merkley be hired at the rate of compensation provided for in the 1984 budget to become effective April 2, 1984. • ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the hiring of Scott Merkley as the Engineering Tech II effective April 2, 1984. Note: Both individuals have passed the required physical ex- aminations and are available for work subject to Council con- firmation. PLEASE ADD THIS PAGE AS PAGE 23A OF THE COUNCIL AGENDA PACKET. Q 3-A Additional Information Memo • March 22, 1984 Council Meeting Page Two PUBLIC HEARINGS A & B. Carriage Hills Apartment Project Bond Issue -- A petition was received today, March 21, concerning the bond issue to construct the Carriage Hills Apartment project. A copy of that petition is enclosed as pages 32A through 32Q. OLD BUSINESS B. Bond Referendum for Parks System Development improvement -- Enclosed on pages 34A through 34I is a copy of the Citizens Task Force on Parks' recommendation to the City Council concerning the proposed bond issue. • s/Thomas L. Hedges City Administrator i Minnesota Selective Service System ' Y r � t NG Armory 500 So. fith Street. Minneapolis. MN 55415 .Dear honorable Mayor The Selective Service System is conducting a public awareness campaign to urge all young mcn to register. We can be proud that registration in Minnesota is going well. We want to keep up our good record. We in Selective Service urge you to assist us in this important endevour by pronoting a resolution or proclamation in your city. An example of a resolution is enclosed for your city to help I-Iinnesota maintain its excellhnt registration compliance. Robert P. iT State Director E . as f � Ji� '� _ �) LJ RESOLUTION WHEREAS, the continuation of the program for peacetime registration for the Selective Service System contributes to National readiness by reducing as much as two months the time required for a full defense mobilization; and WHEREAS, over one million United States citizens have sacrificed their lives to protect the rights and freedoms of all Americans and registration for Selective Service is an integral part of current preparedness to' preserve these rights and freedoms in the future; and WHEREAS, more than 10 million men, representing over 96 percent of potential registrants, have registered with the Selective Service System since the resumption of registration and by so registering have enhanced United States National defense preparedness; and WHEREAS, the Selective Service System has been tasked with assisting in the process of improving our readiness posture by • calling upon eighteen year old male citizens to identify themselves by simply registering their name, address, date of birth and social security number with that System by spending five minutes at the Post Office within thirty days of their eighteenth birthday; and WHEREAS, there is a severe penalty for failure to register; NOV' THEREFORE, BE IT RESOLVED that the (Governor,. Mayor, Legislature Corporation Association City Council,. County Board, political party,.club., etc. as named) does hereby support continuation of registration with Selective Service and does hereby declare April, 1984 as REGISTRATION AWARENESS MONTH • and does hereby ,urge all the young register with the Selective Service Military Selective.Service Act. 01 men in the State of Minnesota to - System in accordance with the Agenda Information Packet • March 22, 1984 City Council Meeting Page Nine MUNICIPAL STATE AID STREETS D. Resolution Designating Municipal State Aid Streets (MSAS) -- The Engineering Division of the Public Works Department has reviewed our annual allocation for designation of municipal state aid streets (MSAS) for 1984. This review results in the recommendation that Four Oaks Road from Coachman Road to Pilot Knob Road (through the Sperry Park property) be deleted from MSAS designation due to the fact that this road connection has been formally dropped from con- sideration by the City Council through the approval of the Compre- hensive Land Use Guide Plan. Taking this mileage and adding to it the additional mileage available due to our growth. We have designated four streets to maintain our maximum mileage designation and resultant maintenance and construction funding assistance as follows: MSAS NUMBER STREET FROM TO 118 Northview Park Road Lexington Ave. 0.75 Miles East of Lexington Ave. 119 Coachman Road Yankee Doodle Four Oaks Road Road • 120 Yankee Doodle Road T.H. 13 Pilot Knob Road 121 Blue Gentian Road T.H. 55 T.H. 149 • In order for these designations to be incorporated to maximize our funding allotment, it is necessary for the Council to approve these two resolutions pertaining to MSAS designations. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the resolutions revoking and establishing certain municipal state aid streets as indicated and authorize the Mayor and City Clerk to execute all related documents. a7 Agenda Information March 22, 1984 City Page Ten Packet Council Meeting GRADING PERMIT/KNOB HILL PROFESSIONAL PARK E. Grading Permit Application, Knob Hill Professional Park (Ed Dunn) -- We have received an application for a grading permit from Mr. Ed Dunn to proceed with the development of the Knob Hill Profes- sional Park. As the Council may have noticed, all the heavy con- struction equipment has been moved onto the site in anticipation of an early spring construction start date. All requirements associated with the application have been submitted, reviewed and found to be in order by staff for favorable consideration by Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the grading permit application for the Knob Hill Professional Park as submitted by Ed Dunn. CONTRACT 83-01/WATER TREATMENT PLANT F. Contract 83-01, Change Order #4, Water Treatment Plant -- Con- tinuous research into the filter -media material to be installed in our Water Treatment Plant has indicated that the particle sizes specified to be furnished, may be slightly larger than desired to optimize the cleansing action of the backwash cycle of our Water Treatment Plant.Subsequently, our consulting engineering firm is recommending that the specified particle size be changed which will result in considerable savings in the operation costs of the City Water Treatment Plant over the life of these filters due to the fact that they will be able to be cleansed through the backwash cycle at a faster rate and will have to be rinsed less frequently. The net result of this change order will be an ADD of $6,312. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny change order #4 to Contract 83-01 for additional $6,312 for filter -media mate- rial. • `J • Agenda Information Packet March 22, 1984 City Council Meeting • Page Eleven PROJECT 386/CANCELLATION OF PUBLIC IMPROVEMENT PROJECT G. Project 386, Knob Hill Professional Park - Cancellation of Public Improvement Project -- At the December 20, 1983, public hearing for the above -referenced project, the developer for the Knob Hill Professional Park was not sure whether he wished to pro- ceed with the installation of these improvements under a City contract or privately. Due to the absence of the Director of Public Works at that particular Council meeting, the City Council was not properly advised as to the recommended action to be taken. Sub- sequently, the Council approved the project for installation under a City contract instead of continuing the public hearing until the determination could be made by the developer. Subsequently, this project has been carried as a pending assessment on all special assessment searches for this property due to its order for instal- lation by Council action. We have recently received a letter from the developer with his final decision indicating that he wishes to proceed with this improvement privately. Therefore, because this project was formally ordered for installation by Council action on December 20, it is necessary for the Council to formally cancel this project to release the • pending assessment liens that presently exist against this property. • ACTION TO BE CONSIDERED ON THIS ITEM: To cancel Project 386 for the installation of streets and utilities for the Knob Hill Profes- sional Park and authorize the invoicing of all costs incurred to the developer. RN Agenda Information Packet March 22, 1984 City Council Meeting • Page Twelve TRAFFIC SIGNAL AGREEMENT/I-35E 8 LONE OAK ROAD H. Traffic Signal Agreement #62017M, I -35E and Lone Oak Road -- We have received a traffic signal agreement from the Minnesota Department of Transportation pertaining to the costs associated with operation and maintenance of the traffic control signals and related street lights at the intersection of the I -35E ramps and Lone Oak Road. This traffic signal agreement as prepared by MnDot took into consideration the present operation/maintenance agreement between the City of Eagan and Dakota County and is in accordance with past similar agreements. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the traffic signal agreement #62017M at I -35E and Lone Oak Road. • • 30 • Agenda Information March 22, 1984 City Page Thirteen Packet Council Meeting CARRIAGE HILLS REVENUE BOND A. Consideration of Preliminary Resolution for a Multi -Family Housing Development Bond Issue for Carriage Hills Apartment Project ($6 million) -- At the February 7, 1984, City Council meeting, a public hearing was set for March 22, 1984, to consider a $6 million multi -family housing development revenue bond issue application submitted by Miller and Schroeder Municipals Inc. for the Carriage Hills Apartments project. Since this type of revenue bond financing is new -to the City Council, the Finance Committee was directed to meet with representatives of Miller and Schroeder and review the revenue bond program and prepare a report to the City Council for further consideration. Due to the number of issues presented before the City staff and City Council, it has not been possible to hold a Finance Committee meeting regarding the proposed revenue bond issue, and therefore, at the last regular City Council meeting, this item was continued until the April 3 City Council meeting allowing for a Finance Committee meeting to be scheduled. Since the last City Council, it has been learned that the key person at Miller and Scroeder who is the expert in the area of housing revenue bonds will not be available to meet until after April 9, and there- fore, it is recommended that this item be continued until the April 17 City Council meeting. The City Administrator will present addi- tional information on this item as a part of the April 17 City Council packet if the Finance Committee is ready to present its facts at that time. ACTION TO BE CONSIDERED ON THIS ITEM: To open the public hearing and continue any consideration on the issuance of housing revenue bonds for Carriage Hills Apartments project until the Finance Com- mittee has met and prepared their fact finding for review and con- sideration by the City Council, which is anticipated at the April 17 City Council meeting. Special Note: It will be necessary for the Finance Committee to set a date during the week of April 9 through 13 to meet on this issue. 3I Agenda Information Packet March 22, 1984 City Council Meeting Page Fourteen is AMENDMENT TO HOUSING PLAN B. Amendment to Housing Plan --As a part of any future considera- tion for a housing development revenue bond for the Carriage Hills Apartments project, it is necessary to consider an amendment to to the City's housing plan. As the City Council recalls, a housing plan was presented as a part of the Comprehensive Guide Plan to the Metropolitan Council and has been amended when the HRA organized a $10 million bond bill with the City of West St. Paul., The adoption of a 462C housing plan amendment is an acknowledgement by the City that Minnesota Statute, Chapter 462C, has given Eagan the opportunity to issue its tax exempt bonds to assist in lowering the cost of financing for the construction or rehabilitation of multiple dwelling structures. The housing plan amendment as stated is to be considered by the City Council, however, the approval can either be subject to future authorization of the revenue bond issue for Carriage Hills Apart- ments or the amendment can be approved in anticipation of other • housing development revenue bond issues for multi -family housing. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an amend- ment to the City's housing plan as stated with the possibility of being subject to future consideration of the multi -family housing development revenue bond issue for the Carriage Hills project. 3;� 0 wt-S�c:zo ;4,p -z- -�7 -„'"_ /' O f' �-.-..� �y r,�7f_,_.s•L`/ � }�.� '1-7-a--,"-� v l,r�-y fi dd � ����� �- ���L���� �4, � ,,�5 �� .; .. • Agenda Information Packet March 22, 1984 City Council Meeting Page Fifteen LONE OAK TREE A. Lone Oak Tree -- The Lone Oak Tree is scheduled to be removed on April 10 - 11 to specifications determined by the City. City Councilmember Wachter and City Administrator Hedges have reviewed the proposal of Mr. Kent Nerburn who is suggesting that a sculpture be made using the trunk of the Lone Oak Tree. City Councilmember Wachter is recommending that the work of at least one other person be reviewed to determine other alternatives for the use of the Lone Oak Tree before any final consideration is given to a sculpture. It is anticipated that City Councilmember Wachter and the City Administrator will have an opportunity to review the work of another sculptor prior to the April 3 City Council meeting at which time a full report will be presented for consideration. This item is placed on the agenda at the request of MnDot for verification that April 10 and 11 are acceptable dates for the removal of the tree and further to acknowledge that there is no ceremony planned for the removal of the tree; however, dedication of a plaque adjacent to the new Lone Oak Tree by Trinity Lone Oak Church is anticipated • sometime in mid-May. It seemed more appropriate to have the dedi- cation and celebration at the time the plaque was officially dedi- cated in memory of the Lone Oak Tree. The removal of the tree will be a tedious process, taking approximately two days by MnDot per- sonnel so that branches and the trunk are preserved. All members of the public or non-profit groups who\are interested in having a piece of the Lone Oak Tree should contact the office of the City Administrator in writing and once a policy is formally established by the City Council, they will be notified as to whether a piece of the Lone Oak Tree will be made available. In the meantime, the tree will be properly preserved in accordance with a plan set.forth by the City and the State. There is no action required by the City Council; however, an acknowledgement that MnDot is scheduled to remove the tree on October 11 and 12. 33 Agenda Information Packet March 22, 1984 City Council Meeting Page Sixteen • BOND REFERENDUM/PARKS SYSTEM DEVELOPMENT B. Bond Referendum for Parks System Development Improvement-- The special task force regarding the parks system development improve- ment met in its third session on March 19, 1984, to again consider a bond referendum to be scheduled this spring. It is the recommen- dation of the task force that a bond referendum be held on May 22 to consider the following: SPECIAL NOTE: The task force will be holding a meeting Monday, March 19, 1984, and at that time will arrive at a final recommenda- tion to the City Council. This information will be included in the administrative agenda packet on Wednesday. • The Parks & Recreation Commission will be meeting with the City Council in a special City Council meeting on Tuesday, March 27, to further discuss the bond referendum. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a park referendum for May 22, 1984. • 34 • MEMO TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS �U��F'ROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 20, 1984 RE: CITIZENS TASK FORCE ON PARKS — On Monday, March 19, the Citizens Task Force on parks concluded the review process of the Working Proposal and has concluded with a recommendation to the City Council that it proceed with a Spring 1984 parks bond referendum. The Committee is recommending that a two part question be proposed. Part One would be a request for.$3,316,000. and Part Two for $1,096,000.. Attached is a Summary Information of the Task Force recommendation which summarizes the referendum's proposal. May 22, 1984 is suggested as a referendum date. Mr. Ernie Clarke of Miller and Schroeder, the City's financial bond consultant has prepared a preliminary schedule for a proposed issue. Please be aware that the principal amounts differ from the Task Force because of changes that were recently made. These changes are not substantial and should closely reflect the bonding amounts. Mr. Clarke has also prepared an estimate of the impact of the bonds on real estate taxes for 1985. Decreases in the cost • to the homeowner's taxes will occur each "subsequent year after 1985. This is the result of continued City growth in commercial, industrial and residential areas and the deduction in the principal amount. This information is an early preliminary estimate and can be reviewed in greater detail at the joint meeting of the City Council/Advisory Parks and Recreation Commission scheduled for Tuesday, March 27. ACTION TO BE CONSIDERED: To receive/accept the Citizens Task Force for parks.recommendation for a Spring parks bond referendum. Establish May 22, 1984 as the date for a parks bond referendum: KV/js Attach. • i C RAHN: CAPRICORN: NORTHVIEW: 1. SCH14ANZ LAKE: WORKING PROPOSAL - PART.I 3 Softball Fields 1 Baseball 1 Soccer (Overlay) 1 Soccer (Renovation) Play Equipment Utilities Parking Landscaping i 1 Major Baseball 1 Minor Baseball 1 Soccer (Undersized) Overlav 2 Hockey , Lighted Vita Course Building/Shelter Parking Open Skating Landscaping Soccer/Baseball Field Lights Convert Baseball to Softball - Fencing Irrigation - 4 Softball Fields Irrigation - 2 Soccer Fields Lighting - 4 Fields Enlarge Parking Trail/Landscaping Building/Shelter Grading Play Equipment Horseshoe Pits 1 Back Stop 6 Open Picnic Shelters Picnic Tables/Grills Trails/Roads Canoe Access Landscaping Utilities TOTAL COMMUNITY PARKS - $1,487,000 CITY WIDE TRAILS (Lump Sum) I i $ 361,000 $ 460,000 45,000 • $ 281,000 $ 340,000 $ 80,000 • i�r WORKING PROPOSAL— PART'I (continued) Page 2 NEIGHBORHOOD PARKS COACHMAN: Grading 0 2 Softball 2 Hockey, Lighted Skating 1 Play Equipment Hard Court Shelter • Trails/Parking Landscaping $ 219,000 DE BOER: Removals/Grading L Softball (All Field Area) Hard Court Play Equipment Vita Course Picnic Shelter Trail/Parking/Bridge Observation Deck/Dock Landscaping 5 230,000 EAGAN HILLS: Grading 1 Ballfield 1 Soccer 1 Play Equipment Hard Court Trail/Parking $ 120,000 FISH LAKE: Grading Parking/Trails Boat Launch Picnic Area Fishing Dock. $ 72,000 PILOT KNOB: Removals: Hockey, Shelter Grading 2 Hockey, Lighted Skating Vita Course Trails Shelter Improve Ball Field — School $ 153,000 RIDGECLIFF:. 1 Hockey , Lighted 1 Ball Field I Soccer (Limited) Play Equipment 2 Tennis Courts Skating Shelter Trails/Parking $ 151,000 i�r cPage 3 WEDGEWOOD: BC/BS: SOUTH OAKS: LAKESIDE: CARLSON LAKE: EVERGREEN: WORKING PROPOSAL—PHASE I (continued) NEIGHBORHOOD PARKS (continued I Grading 2 Ball Fields 1 Soccer Overlay Hard Court Play Equipment Archery Area Open Shelter Trails/Parking Landscaping 2 Tennis Courts Grading 2 Tennis Courts 2 Hockey Rinks/Open Skating 2 Ball Fields - Play Equipment Shelter Parking/Trail Utilities 1 Soccer Overlay (Assuming Full Acquisition) Grading/Seeding Play Equipment (Open Space for Soccer/Ballfield Grading/Seeding (Open space will provide for ball field, future development.) Turf Improvement Play Equipment Trail Observation Deck Docks Stairway/Trail Repair 2 Tennis Courts Play Equipment Ball Field Improvement COUNTRY HOME: Tennis Court Repair Play Equipment 'Turf/Ball Field Improvement WOODHAVEN: 2,Tennis Courts Repair/Lighting Parking Lot Ball Field Play Equipment LEXINGTON: 'All Purpose Court Repair Ball Field Improvement Play Equipment Relocate Skating Area 5 209,000 $ 289,000 • $ 34,000 5 .20,000 $ 46,000 $ 34,000 $ 21,000 $ 35,000 • 1 30.000 0' WORKING PROPOSAL- PART I (continued) Page 4 NEIGHBORHOOD PARKS (continued) HICHVIEW: Removal of Hockey Rink Regrade/Improve Turf Replace Play Equipment Hard Court Tennis Court Resurface Soccer Field Parking/Trail Landscaping CARNELIAN: Remove Part of Hard Courts Improve Turf Play Equipment Relocate Shelter Enlarge Ballfield Landscaping SITES FOR PLAY EQUIPMENT OAK CHASE BUR OAKS PERIDOT PATH WALDEN HEIGHTS CINNAMON RIDGE RIVER HILLS Community Parks Neighborhood Parks Play Equipment Trails Subtotal TOTAL PART 1 TOTAL NEIGHBORHOOD PARK REDEVELOPMENT S DEVELOPMENT $1,487,000 1,815,000 54,000 80,000 3,436,000 120,000 (Less L.A.W.C.O.N. Funds - Rahn S Fish Lake) $3,316,000 Z S $ 75,000 $ 77,000 $1.815.000 $ 54.000 c WORKING PROPOSAL -PART I • 21 Sites with,New Play Equipment 6 New Tennis Courts 6 Existing Courts Upgraded 2 Existing Courts Lighted 3 New Baseball Fields 1 New Field Lighted 4 New Softball Fields 4 Existing Softball Fields Lighted 4 Existing Softball Fields Irrigated 9 New Hockey Rinks Lighted 2 Existing Soccer Fields Irrigated 2 Existing Rinks Eliminated 6 New Skating Areas 2 Ponds Made Accessible for Skating 6 Overlay Soccer 1 Overlay Soccer Lighted - Capricorn 2 Free Standing Soccer Created 9 New Ball Fields in Neighborhood Parks 5 Hard Court Play Areas Trails Boat Launch Lake Observation (3 Parks) Picnic Areas/Picnic Shelter Parking Areas • Landscaping (Signage, Security Lights, Trees, Tables) Shelters/Warming Houses • BURR OAKS PARK CEDAR POND DE BOER (PART 2) HEINE POND LAKESIDE SOUTH OAKS WINDTREE WINKLER/JACKSON WOODHAVEN RAHN SCHWANZ LAKE NEW "NORTH ATHLETIC" FIELD 10 WORKING PROPOSAL PART II Grading Ballfield/Soccer Trail/Parking Hard Court Play Equipment Shelter, Landscaping Tennis Courts Hard Surface Play Equipment Grading Parking Docks/Boat Launch Landscaping Shelter Hard Court, Back Stop Trails Landscaping Hard Court Shelter Parking/Trail Landscaping Play Field (Lump Sum) (Lump Suml Shelter Parking Trail Utilities Shelter-Building/Storage/Toilets Shelter Building Acquisition 30 Acres @ $15,000 TOTAL PART 2 $ 100,000 30,000 40,000 50,000 30,000 30.000 $ 150,000 $ 50,000 $ 70,000 $ 46,000 $ 50,000 $ 45(1,000 ;1,096;000 3/13/84 City of Eagan Preliminary Scheduling - Parka & Recreation Department Schedule 3 B Orig. (O1) A A plus B Year $3,325,000 Est. Int. Total Est. Assessed Est. $1,050,000 Est. Mill Due Due @ 8.80 P&I Ests. Value (after f/d) Mill Rate Est. Mill Rate Rate 1985 $ 50,000 $ 292,600 $ 342,600 $225,000,000 1.52 0.41 1.93 1986 50,000 288,200 338,200 243,000,000 1.39 0.48 1.87 1987 75,000 283,800 358,800 260,000,000 1.38 0.44 1.82 1988 100,000 277,200 377,200 275,000,000 1.37 0.41 1.78 . 1989 125,000 268,400 393,400 289,000,000 1.36 0.38 1.74 1990 150,000 257,400 407,400 303,000,000 1.34 0.36 1.70 1991 175,000 244,200 419,200 318,000,000 1.32 0.33 1.65 1992 175,000 228,800 403,800 334,000,000 1.21 0.46 1.67 1993 200,000 213,400 413,400. 351,000,000 1.18 0.42 1.60 _1- 1994 225,000 195,800 420,800 368,000,000 1.14 0.45 -0.41 1.59 1995. 250,000 176,000 426,000 386,000,000 1.10 1.51 1996 300,000 154,000 454,000 405,000,000 1.12 0.37 1.49 ",-1 1997 350,000 127,600 477,600 425,000,000 1.12 0.33 1.45 1998 375,000 96,800 471,800 425,000,000 1.11 0.31 1.42 1999 400,000 63,800 463,800 425,000,000 1.09 0.29 1.38 2000 325,000 28,600 353,600 425,000,000 0.83 0.38- 1.21 $3,325,000 $3,196,600 $6,521,600 n U n LJ 3/13/84 .i. $3,325,000 - Park Bond Issue A $1,050,000 - Park Bond Issue B City of Eagan, Minnesota Tax Increase Estimates Homestead 1st Year -1.52 1st Year .41 .1st Year 1.93 Real Estate Annual Est. Annual Est. Annual Est. Tax Now Increase A Increase B Increase A 6 B $ 600 $ 9.12 $2.46 $11.58 800 12.16 3.28 15.44 1,000 15.12 4.10 19.22 1,200 18.24 4.92 23.16 1,400 21.28 5.74 27.02 1,600 24.32 6.56 30.88 Estimates are for.1984 levy/collectible 1985. • Agenda Information Packet March 22, 1984 City Council Meeting Page Seventeen PRELIMINARY PLAT/OAK CLIFF A. Richard Winkler, Winkler Development, for Preliminary Plat, Oak Cliff, Consisting of Approximately 33 Acres and Containing 75 Single Family Lots and 9 Twinhome Lots -- The Advisory Planning Commission held a public hearing on February 28, 1984, to consider an application submitted by Richard Winkler on behalf of Winkler Development Company requesting preliminary plat as proval of Oak Cliff Addition that consists of approximately 33— a -crams and contains 75 single family lots and 9 twinhome lots (18 dwelling units). According to the City Planner, the APC discussed and made the following observations during the public hearing: 1) The proposed application was of a lesser density than the 1982 approval. 2) The parcel has a density of 5.5 dwelling units per acre and the applicant was proposing 75 single family lots and 9 twinhome lots for a total of 93 dwelling units. • 3) All the single family lots met the R-1. 12,000 sq. ft. requirement and contained the 85 ft. lot width at 30 ft. setback. 4) All twinhome lots met the R-2 zoning standards. 5) The APC discussion revolved around the access and circulation of the single family twinhome lot and the concept of the townhouse development referenced on Outlot B. 6) After considerable discussion it was determined and recom- mended that the cul-de-sac be allowed as proposed and the through street should not be extended through the townhouse portion of the development. 7) Private street in Outlot B should be constructed to City standards of 32 ft. wide. 8) The APC acknowledged that the land is registered as Torrens property and that the entire Winkler/Jackson development should be platted. 9) There will be a number of outlots created with the overall platting. The Advisory Planning Commission is recommending approval of • the preliminary plat application to the City Council. For addition- al information on this item, refer to a copy of the City Planner's 3S Agenda Information Packet March 22, 1984 City Council Meeting Page Eighteen • report, copies enclosed and found on pages 3 7 through 5� . For a copy of the action that was taken— y�tTie Advisory Planning Commission,S efer to a copy of those minutes found on page or pages through ,SS For the recommendation of` �t�he Advisory Par s and Recreation Commission, refer to page —.Z6 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the application as presented for a preliminary plat entitled Oak Cliff by Winkler Development Company. • • 36 0 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT -.OAK CLIFF APPLICANT: RICHARD WINKLER, WINKLER DEVELOPMENT CO LOCATION: PART OF THE W' OF THE NA OF SECTION 31 EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 22, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted request- ing preliminary plat approval, Oak Cliff Addition, consisting of approximately 33 acres and containing 75 single family lots and 9 twinhome lots (18 dwelling units) in part of the W� of the NW; of Section 31 lying westerly of Slater's Road. ZONING AND LAND USE: • Presently, the parcel is zoned PD under the Winkler -Jackson Plan- ned Development. The total acreage in this planned development is approximately 90 and has a maximum number of dwelling units of 460 to be allowed within this planned development. There is also some commercial approved on the east side of Slater's Road and just south of Cliff Road. The Comprehensive Guide Plan designates this entire tract as R -II (Mixed Residential) with a density of 3-6 dwelling units per acre. In review of this particular plan, there is proposed 96 dwelling units on 33 acres, or a gross density of 2.9 dwelling units per acre. Therefore, this particular plan is within the guidelines of the R -II, however, the Winkler -Jackson Planned Development would supersede the Land Use Plan because of the contract in effect with the City for this particular area. COMMENTS In July, 1982, the applicant entered into a planned development agreement, the Winkler -Jackson Planned Development which consisted of approximately 90 acres and allowed some Limited, Commercial and Neighborhood Business use along with a maximum density of 460 dwell- ing units to be constructed in this 90 -acre tract. This planned development is in effect for five years and will terminate in 1987. • In review of this particular agreement in regard to the density factor as to whether this revised site plan requiresan amendment to the planned development or whether this be permitted within the 31 CITY OF EAGAN • PRELIMINARY PLAT - OAK CLIFF FEBRUARY 28, 1984 PAGE TWO context of the development agreement, in the density section of Paragraph 6 of the planned development agreement, it relates to the maximum density allowed of 460 dwelling units which cannot be exceeded within the Winkler -Jackson Planned Development. The last paragraph in the density section of the planned development agree- ment states that the developer has the sole discretion to develop at a lower density than what has been approved in the planned de- velopment agreement. Therefore, it is staff's interpretation that the planned development spells out the option that the developer is developing at a lesser density, therefore, no amendment to the planned development agreement is required. As you may recall in 1983, there was a preliminary plat submitted for a small portion of this area to be developed as townhouses and an overall concept as to how this outlot could develop in an over- all townhouse theme and shifting the balance, or the 102-104 dwell- ing units not constructed (the maximum allowed), to Outlot A for a garden apartment -condominium. This concept was approved with the details to be reviewed when that phase of the plan develops. It is staff's understanding that the plan mentioned in the paragraph • above is no longer the intention of the applicant or developer. Since the plan was approved, it had been determined that the pro- ject is unfeasible to construct due to the costs of the project. Therefore, the applicant has withdrawn the original preliminary plat and has now submitted a new preliminary plat changing the use and developing at the lower density than what was originally approv- ed. The plat submitted for the February 28, 1984 Advisory Planning Com- mission meeting would consist of approximately 33 acres and would contain 75 single family lots and 9 twinhome lots (18 units) for a total of 96 dwelling units. The applicant has also submitted in concept form that an additional 34 townhouse units be constructed north of the existing plat and also that Outlot A remain as a 102- 104 dwelling unit garden apartment area. The total density for this plat would now be at 231 dwelling units, or 77 dwelling units less than what was originally approved. In review of the single family portion of the development, the ap- plicant is proposing to construct 75 single family lots of which all lots meet the minimum 12,000 square foot lot size requirement and a minimum of 85' lot width at the 30' setback. Therefore, the single family portion of the plat meets all R-1 zoning standards and conformswith the R-1 lot size requirements. The applicant has also met all of the square footage and lot width requirements for • the R-2 lots which would be 9 lots or 18 dwelling units. These lots would be at the very northerly edge of the plat being a buffer between the townhouse or higher density and the single family de- velopment. 1901 • CITY OF EAGAN PRELIMINARY PLAT - OAK CLIFF FEBRUARY 28, 1984 PAGE THREE The applicant is proposing to provide a curvilineal loop street de- sign to provide access to the single family lots. The applicant is proposing two accesses to Slater's Road - one stub street connection to the south and one cul-de-sac which would separate the single fami- ly use from the townhouse use on the very northwesterly portion of the plat. There has been some discussion in regard to connecting this cul-de-sac and providing a looped street north and running through the townhouse portion to Slater's Road. However, due to the topography or elevation difference and land use difference, it appears that it would be more suitable to provide the cul-de-sac than to provide the through street connection. In reviewing this preliminary plat, there appears to be one factor which becomes a problem in platting this particular property. Pre- sently, the property is recorded under the Torrens system, and once you begin to plat Torrens property, you have to convert the entire tract from the Torrens description into outlots in order to keep track of the entire parcel. Once the outlots have been establish- ed, then each of the outlots can then be resubdivided into a lot and block configuration. However, you cannot take just a portion • of this plat and convert it to lots and blocks and leave the rest as Torrens or unrecorded property. Therefore, the applicant is platting 14.58 acres into lots and blocks which would consist of the first phase of the development containing 31 single family lots and 8 twinhome lots (16 dwelling units). Even though the entire tract is being set up in outlots, the plat is only consisting of the lots and blocks mentioned in this paragraph. The second phase would be the remainder or 50 single family lots and one twinhome lot (2 dwelling units) which would be Outlot A of the proposed plat. Outlots B and C and F are the other outlots which have been estab- lished and would develop in the townhouse or higher density as agreed to in the planned development agreement. Outlots D and E are the two commercial outlots which would then be replatted once the applicant starts the commercial portion of the development plan. If approved, the preliminary plat and planned development shall be subject to the following conditions: 1) The total density on the planned development shall be reduced by 77 dwelling units for the Outlot B portion or the area west of Slater's Road. The new density number for this area west of Slater's Road should be 231 dwelling units total vs. the 56.56 acres X 5.5 dwelling units per acre. 2) All lots being platted shall meet the minimum R-1 and R-2 zoning standards. • 3) The 34 townhouse units proposed on the north be approved only in concept and that a detailed review will be done at the time this area is platted. 31 CITY OF EAGAN PRELIMINARY PLAT - OAK CLIFF • FEBRUARY 28, 1984 PAGE FOUR 4) The applicant shall meet all other obligations of the Winkler Jackson Planned Development in regard to dedication of park- land and the grading or escrowing money for grading of the parkland to a suitable condition. 5) A homeowner's association or common maintenance agreement shall be required for the 8 twinhome lots. 6) All other City Code requirements shall be adhered to. DCR/jack ENGINEERING RECOMMENDATIONS 7) A detailed grading and erosion control plan will be requir- ed to be submitted for approval by staff. 8)Overflow outlets shall be provided from the two proposed de- tention ponds into Pond AP -10. 9) There shall be no dead-end water mains unless they will pro- vide future service to adjacent property. • 10) A cul-de-sac should be eliminated with a public street being extended through the townhouse development to connect to Slater's Road. The minimum street right-of-way to be dedicated shall be 60 feet. 11) Ponding easements shall be dedicated over the proposed deten- tion ponds located in Block 2 and Block 4. 12) Utility and drainage easements shall be dedicated as requir- ed by staff. 13) All costs for internal utilities and streets will be the sole responsibility of this development. RMH/jack • 21 6 • MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 22, 1984 SUBJECT: OAK CLIFF ADDITION PRELIMINARY PLAT The Engineering Division of the Public Works Department has the following comments regarding this proposed development for consid- eration by the Advisory Planning Commission and City Council. DRAINAGE/TOPOGRAPHY The existing topography of this proposed development is very hilly and wooded. Slopes range from 28 to 258. Most of this area is well drained with the general drainage being towards the north in- to Pond AP -10 as shown in Figure 1. However, due to its hilly na- ture, there are two small depressions located in the proximity of Lot 9, Block 2 and Lot 5, Block 4. Presently, Pond AP -10 does not have any outlet to control the water elevation. The Master -Drain- age Plan indicates a lift station will be required to pump excess storm water to the southeast into Pond AP -19 which does have a positive outlet. • The proposed grading for this development will not significantly alter any existing drainage patterns. It will, however, utilize the previously mentioned depressions as storm water detention ponds. This is acceptable providing outlets to these ponds are constructed. Furthermore, due to the steep slopes found over this area, a detail- ed grading and erosion control plan must be submitted for review and approval by staff. UTILITIES Utilities of sufficient size, depth and capacity exist within the proximity of this proposed development to service it. A 12" trunk water main is in place along Slater's Road from Cliff Road midway to this property where it then turns into an 8" water main along the remaining portion of this property. Sanitary sewer is repre- sented by an 8" line in place along Slater's Road from Cliff Road to approximately the midpoint of this parcel. Also, an 8" sani- tary sewer is available at the intersection of James Street and Slater's Road. Storm sewer is provided along Slater's Road from the south boundary of this proposed development to approximately 600' north. The relationship of these existing utilities is more clearly illustrated in Figure 2. It should be noted that the storm sewer previously mentioned is designed to handle only the runoff for Slater's Road, and it.does not include runoff from this devel- • opment. 41 ENGINEERING REPORT OAK CLIFF ADDITION PRELIMINARY PLAT • FEBRUARY 22, 1984 PAGE TWO All internal utilities will be the responsibility of this develop- ment to provide. In addition to the sanitary sewer and water main, it will be this development's responsibility to install storm sewer outlets to the previously mentioned depressions they are intending to utilize as detention ponds. The outlets for these ponds must be directed towards Pond AP -10 since the storm sewer in Slater's Road is not sized to accommodate any additional flows other than off the immediate roadway. STREETS Slater's Road is the existing street which provides access to this parcel. It is under the City's jurisdiction and has been construct- ed to its ultimate 44 -foot wide community collector street design. Cliff Road (County Road 32) borders the northern boundary of this parcel and is under the jurisdiction of Dakota County. Subsequent- ly, no access would be provided off of it. Access to the residential portion of this proposed development is via internal streets .off of Slater's Road. The internal street layout is well conceived to provide for traffic movement and future access to the south. However, in our never ending quest to elimi- nate all dead-end streets such as proposed for the townhouse area, • staff recommends eliminating the cul-de-sac in the residential area and extending the street to the north through the townhouse area and subsequently connecting to Slater's Road.. Although the topogra- phy between the townhouse development and the residential develop- ment is rather difficult, it would not be prohibitive from making this connection. Subsequently, staff believes any disadvantages caused by construction would outweighed by the advantage of provid- ing two accesses to the proposed townhouse development, since it would eliminate an approximately 1,000 -foot dead-end private street. RIGHT-OF-WAY/EASEMENTS All right-of-way has been provided for Slater's Road and Cliff Road. Right-of-way shall be dedicated within this plat for all public streets and shall be a minimum of 60 feet. In addition to the regular utility easements adjacent public right- of-way and lot lines, a ponding easement shall be dedicated for Pond AP -10 and the two small detention ponds previously mentioned. A 20 -foot utility easement will be required to be centered over the lot line between Lots 1 and 2 of Block 4 and a 15 -foot utility ease- ment to be centered over the lot lines between Lot 5 and 6 of Block 6 should the extention of the public street not be approved by the Planning Commission. In addition, utility and drainage easements of sufficient width shall be provided over the lot lines which are • utilized for the installation of storm sewer laterals for this de- velopment. in ENGINEERING REPORT • OAK CLIFF PRELIMINARY PLAT FEBRUARY 22, 1984 PAGE THREE e rt•r ASSESSMENTS All trunk related assessments have been levied over this parcel. However, the trunk area assessment for storm sewer was assessed at the single family rate and should be upgraded to the multi- family.rate for the townhouse portion. This may be accomplished at the time of development of phase three. .Otherwise, all costs for internal utilities and streets will be the sole responsibili- ty of,this development. I will be available to discuss any aspect of this report with the Advisory Planning Commission at their meeting of February 28, 1984. Respectfully submitted, Richard M. Hef i, P.E. Assistant City Engineer • RMH/jach 0 A-64 'j -t / , Subject Parcel C t7 -37I -� II RIV i Es A -51 A-39 CEN A 52 DDI7 R 23 W FIGURE 1 /, i ` A-7 I P APPLE ` VALLEY 0 % h • 1 Subject Parc I J J N 2 a • ee0 638 FIGURE 2 A -S JANE .I WET TAP BURIED /' WET TAP I _BURIED_ 770 . ...........•.•..•..........•.../.IV �� /�^\` �\ ar L •l �._-_f BE�iER9 RO.D - __ l i 7 ••�•'-• •»-•••• _ _ _ PRELIMINARY GRADING AND cTm ter' ......... ROB ENOINEEBIN ~=- _. •- DRAINAGE PLAN _ COMPAN OAK CLIFF dR "�••'•����� -a aA .Y. .l ...wwN..w..Yl. •uf. w.Y•.W -0 J -".1-- lqw: BE INEERING )vIC.MW,...A e. . PRELIMINARY UTILITY PLAN OAK CLIFF �'� .1 n-1 A , � y ' ! •wan _ l a: �' a �:�.• _ _ � ' all •~' �I y � �, � 11 n :• 'On.iOII 1Ii •I? 1 .'. O.'e. i I�1 I� ' titer. craw. •wti �Al noel O"==121" .a.• CNOINI/AINO t COM°+N„N INC. SHEET OF SHEETS II II I � I I NORTH / SCALE 1'.100' Y 2 / 3 1 9I GENERAL INFORMATION•4! NEf MNG )MPRNV INC. PHASE III i :r :.e r TT' 15 1�& II II I � I I NORTH / SCALE 1'.100' Y 2 / 3 1 9I GENERAL INFORMATION•4! NEf MNG )MPRNV INC. PHASE III O ..................... LEGAL DESCRIPTION; ,.I _ OAK CLIFF PRELIMINARY PLAT, �6 :r :.e r TT' 15 1�& O ..................... LEGAL DESCRIPTION; ,.I _ OAK CLIFF PRELIMINARY PLAT, �6 RB - GB Ind Ind,. ce Ind. .-- .. ' ,-oi '- -• - R•1 e RN 1 - Ind. RE R Rl. P u.. ❑ P Ind RII P - _ R_n •= LB R-II CSC P GOLF ' FII Rt SUBJECT ARC CL B@ j - RIII . , , _ ... R-I R-I E P _R 11 R-N ® R-IV R-III��•� CRY R41 Ind, •'F"): ":- . `P HALL R-I • R CSC _ P - - RI - - HS ..... R-11 R•I R-II E :.:::, •: R-11 R-11 LB - M E LB E R '" . cm R-III RB R-III : ' :r :. r_:C:�".• :. _:. l R-I R-III .- .. -- t CSC/GBILB R-111 R-III F�lc; is R11 drt p P R P E .1� . I RJIcsc P E RII.•• R-II R-II 'P R-II . R 1 RII NB / 1 : ISI :`.:: '• CSC -- R-1 . ' .. ...: ' Fbl LB R- 11 LB 1�,fB s-' - LB RB LB _ R I R-1 RH P •��,.v, . R I IUB GOLF P R-I R-II QP R-II R-II s. p - (— R41 R-11 GF?LE ,-LLEY v v 1 �1'TiaWititi � 1- 0 • APC Minutes February 28, 1984 HOLIES ADDITION - PAM HOLMES - PRELIM!fNARY PLAT The Chairmanext convened the hearing cerning the application for preliminary plat app val of Holmes Additi , consisting of approximately 1 acre and containing two ngle family to , located in part of the NW 1/4 of the NW 1/4 of Section 10, ng north Quarry Lane and Towerview Road. The Chairman then turned it over to e C y Planner for presentation of the staff report. The Planner gave the ge al location and what the applicant was proposing to do - subdivide appr ima y 1 acre into two single family lots. He noted that it has been re ewed by a Department of Natural Resources because of its proximity to May Lake and a noted that two variances would be required. There were everal questions fr the audience regarding this subdivision, and the anning Commission had so concerns regarding the assessments and how a upgrading of the street would feet this parcel. The Advisory Planning mmission members noted that they we unclear as to what has been const cted and what hasn't and wanted a full report as to what construction s taken place and what would be required with this development. Upon motio by McCrea, seconded Wilkins, it was resolved to continue the applicat n until the March 27, 1984 Advisory Planning Commission meeting. All vote yes. • OAK CLIFF - YffiCLER DEVELOPMENT - PRELIMINARY PLAY The hearing regarding the application of Richard Winkler and Winkler Development Company for preliminary plat approval of Oak Cliff was convened by Chairman Chuck Hall. Dale Runkle, City Planner, explained that the develop- ment would consist of 33 acres and contain 75 single family lots and nine twin home lots with 18 dwelling units on the west side of Slater's Road in Winkler Jackson Planned Development. The Guide Plan provides for R -II with a density of 3 to 6 units per acre and the proposed gross density will be 2.9 dwelling units per acre. The developer has the discretion to develop at a lower density and it was noted that in 1983 a preliminary plat application was submitted proposing to shift the balance of the density to Outlet A for a garden apartment condominium project. That application has been withdrawn. An additional 34 townhouse units are proposed to be constructed north of the existing plat and also that Outlet A remain as a 102 to 104 dwelling unit garden apartment area. All single family lots would be over the minimum 12,000 square feet and all would conform with the intent to retain as many trees and the natural topography as possible. Ralph Wagner and Richard Winkler were present and Mr. Winkler briefly discussed the project.. There were no comments from the audience. The cul-de-sac was an issue and the staff recommended that it be extended northerly through the single family and town- house area. The developer was concerned about the unnecessary cutting of trees and also stated that steep terrain is involved. Chairman Hall objected to the City making a decision concerning whether to eliminate a cul-de-sac and that the City should not be imposing its will on developers where there are • adequate reasons to allow cul-de-sacs. Rich Hefti discussed the public safety issues and the need for direct access where, in this case, only one access would be provided from the townhouse development to Slater's Road. 3 S r APC Minutes February 28, 1984 There was discussion concerning possibly widening the access road into the townhouse area which would make it more desirable with e.g. a 32 foot improved roadway. Member Wilkins had questions about the buffer along the west line and Mr. Winkler stated that a neighborhood meeting had been held and there is not intended to be any disturbance along the back lot lines of the westerly lying lots. Modification of the planned development agreement should be a requirement immediately after the approval of the plat to provide for a reduction in density. Wilkins moved, McCrea seconded the motion to recommend approval of the application subject to the following conditions: 1. The total density in the planned development shall be reduced by 61 dwelling units for the Outlot B portion or the area west of Slater's Road. The new density number for this area west of Slater's Road should be 231 dwelling units total as opposed to the 56.56 acres by 5.5 dwelling units per acre. Further, 6 single family lots will be authorized on Jones Street East of Slater's Road. 2. All lots being platted shall meet the minimum R-1 and R-2 zoning standards. 3. The 50 townhouse units proposed on the north shall be approved in • concept only and a detailed review will be done at the time this area is platted. 4. The applicant shall meet all other obligations of the Winkler Jackson Planned Development in regard to dedication of parkland and the grading or escrowing money for grading of the parkland to a suitable condi- tion. 5. A homeowner's association or common maintenance agreement shall be required for the 8 twinhome lots. 6. All other City Code requirements shall be adhered to. 7. A detailed grading and erosion control plan shall be required to be submitted for approval by staff. 8. Overflow outlets shall be provided from the two proposed detention ponds into Pond AP -10. 9. There shall be no dead-end water mains unless they will provide future service to adjacent property. 10. Future development of the townhouse development on the North on new Outlot B will provide for a 32 foot wide improved private street constructed to City standards. • 4 APC Minutes • February 28, 1984 11. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 12. Utility and drainage easements shall be dedicatd as required by staff. 13. All costs for internal utilities and streets will be the sole re- sponsibility of this development. All voted yea. ROSS RILL ADDITION - PRELIMINARY PLAT The hearing regarding the application of Howard llo for preliminary plat approval of Rose Hill Addition consisting/been acres and containing 14 single family lot located on Lots 1 through Croft Acres and Lot 1, Block 1, Blackhawk lls Addition was next cDale Runkle presented the proposal to the P1 ing Commission membeuding the replat of Lot 1, Block 1, Black hawk Hi is Addition, which hpurchased by Mr. Kyllo. • He noted that the topograp of the lots is excess of the A-1 standards in some cases. James Hill and oward Kyllo w re present and several neighboring owners also were present. A eighborh d meeting had been held and those bj neighbors present had no oect ns, a hough one was concerned about poten- tial loss of trees. George Bohl o Blackhawk Hills Addition questioned about storm sewer capacity and sta indicated it was adequately sized. Mr. Bohlig also had a concern about re i ing the covenant of the Blackhawk Hills Addition lot and Mr. Kyllo state the would be no change. Member Merkley questioned the steepness of t e stree grade and it was noted that there appeared to be no alternatXS: o the stee grade of 8% or less. Wold moved, Wilkins seconded the motionrecommend ap roval of the application, subject to the following stipulatio 1. The grad/grading 11 Ridge Drive shall b within City standards. 2. All otherdinances shall be met. 3. A detailand erosion control plan s 11 be submitted for approval by the Ci 4. The waJler main shall be looped from Kyllo Lane to B)@ckhawk Cove. 5. If stalled privately, plans and specifications for ility instal- lation shal be in accordance with the City's Engineering Gd4delines and prepared by a registered engineer. • 6. A ponding easement shall be required to incorporate the high water elevati of Blackhawk Lake over Lots 1-9. S -r APC Minutes D O February 28, 1984 N 0 ( ccxY • 7. All easements shall be dedicated as required/eed'storm n the Engi- ne ing Report.8. This development shall be responsible Por the sewer assessments as mentioned in the Engineering Report. 9. is proposed development shall be resp ons le for trunk area water main and san tary sewer assessments as a result of eating 10 additional lots with respect the original parcel. 10. All co s associated with the insta lation of public improvements for this developme shall be the sole respon bility of this development. 11. The plat shad satisfy all City gdrk dedication requirements. All voted i'n favor. - PRELD(INARY PLAT The hearing regarding the a kation of Northland Mortgage Company for preliminary plat approval of Lex ton Square, consisting of 132.11 acres with 373 single family lots propos d, lus an additional 3 lots, most of which • would deviate from the R-1 zo ing st ndards. The location of the property is in the northwest quarter of/Section 3, south of Wescott Road, and at the southeast intersection of escott Ro d and Lexington Avenue. Mr. Runkle stated the parcel is zone R-2, Mixed Residential, and that the zoning was changed from R-3 to R-2 1 February of 1984. The Land Use Guide designates it as R -II. The plan con ins 2.82 dwelling units per gross acre and 3.72 dwelling units per net ere. The smallest proposed lot would be 7,000 square feet with an average t size of 11,707 square feet. 25 lots meet the R-1 square footage requir ent and lot width requirement and 30 foot setback with 350 single family to which would deviate most�in lot width and slightly in lot area from the -1 zoning standards. Garrett Mulrooney stated that he would not particip to in discussion and would abstain from voting because his law firm represe is Northland Mortgage from time\to time. Two exceptions within the plat, one at the northwest corner, which had been purchased by a church, and on at the center of the proposed plat, were discussed. Wayne To of Subur an Engineering and also several representatives of the appli- cant were Dre ent. Mr. To er stated that with slight revisions, all lots wo d be 75 feet or greater a the setback line, and that the 7,000 square foo lot would be upgraded about 9,000 square feet, with the next smallest being pproximate- ly 8,70 square feet under the proposed revisions. 101 lots wou d be above the 1 ,000 square foot minimum standard. The planned development lows for 528 is for the site. The neighborhood collector for Northview Park oad was dis sI in detail, which would allow lots to front on the road. He stated • th t the applicant's opinion is that the road will not generate subst ntial aEdounts of traffic. 2 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS •TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION RECOMMENDATION Oak Cliff Addition At its regular meeting on March 1, 1984, the Advisory Parks and Recreation Commission reviewed the proposed Oak Cliff Addition as part of the Winkler/Jackson PUD. It was noted that the Planned Unit Development agreement requires a land dedication with the first phase of development. After review of the PUD agreement and additional discussion, the Advisory Parks and Recreation Commission recommended that the City accept the designated park land in the PUD agreement with the 'platting of the Oak Cliff Addition. Further, that the PUD agreement continue o require the grading of the park area as previously stipulatd�in the agreement. •1 Ken V cc: Dale Runkle, City Planner Tom Colbert, Director of Public Works Paul Hauge, City Attorney KV/kf • RE Agenda Information Packet March 22, 1984 City Council Meeting • Page Nineteen PRELIMINARY PLAT/ROSE HILL ADDITION B. Howard Kyllo, Kyllo Development, for Preliminary Plat, Rose Hill Addition, Consisting of Approximately 12.4 Acres Containing 14 Single Family Lots In Parts of 2 Subdivisions -- At the last regular meeting of the Advisory Planning Commission on February 28, 1984, a public hearing was held to consider an application for a preliminary plat of Rose Hill Addition consisting of approxi- mately 12.4 acres and containing 14 single family lots. The Advisory Planning Commission is recommending approval of the preliminary plat. At the Advisory Planning Commission meeting the following discussion and observations were made by APC members: 1) The property was zoned R-1 and met all R-1 zoning standards. 2) Surrounding property owners were present and requested that a high development standard be adhered. 3) The acknowledged property owners from Blackhawk Hills and residents of Jon Croft Acres regarding the grading and type of lots being created were also present. • For additional information on this item, refer to the City Planner's report, copies enclosed on pages 'SA_ through Q For action that was taken by the APC, refer to a copy o tf hose minutes found on page or pagesX71 through 7 ;L For a copy of the Advisory Parks and Recreation Commission recommendation, refer to page _0725 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat entitled Rose Hill Addition as recommended for development by Kyllo Development Company. • 57 0 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - ROSE HILL ADDITION APPLICANT: HOWARD KYLLO, KYLLO DEVELOPMENT LOCATION: LOT 1, BLOCK 1, BLACKHAWK HILLS ADDITION & LOTS 1-4, JON CROFT ACRES - SECTIONS 16 & 17 EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRICT) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 23, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted request- ing preliminary plat approval, Rose Hill Addition, consisting of approximately 12.4 acres and containing 14 single family lots lo- cated on Lots 1-4, Jon Croft Acres and Lot 1, Block 1, Blackhawk Hills Addition in Sections 16 and 17. COMMENTS Presently, Mrs. Kyllo lives on the property where proposed Lot 3 of the Rose Hill Addition is located. It is staff's understanding that Mrs. Kyllo can no longer maintain the property and wishes to subdivide the property into single family lots. The application submitted consists of a preliminary plat which would contain 14 single family lots. Access to 13 of the lots would be off of Kyllo Lane via a cul-de-sac constructed on the existing drive- way. This cul-de-sac would be upgraded to a fullsize City street and meet all the standards of City street requirements. There is one lot which is accessible from Blackhawk Hills Circle. The only issue which may come into effect is that the street or grade is steep, and it is staff's understanding that the street will be ap- proximately 88 or less therefore meeting all of the requirements. All lots exceed the R-1 zoning requirements. They run approximate- ly 1/2 acre or larger. There are only four that are under the half acre lot size in the proposed plat. The applicant is also proposing to plat Lot 9 of Rose Hill Addition because it is property that he does own and did acquire when Black - hawk Hills Addition was constructed. He acquired Lot 9 to make sure he was able to get sanitary sewer from Blackhawk Hills Addition to this particular development. Therefore, he is requesting to plat Lot 9 also in regard to this development request. It is staff's • understanding that there is a covenant in Blackhawk Hills Addition that all lots must meet 1 acre lot size requirement. The applicant RE CITY OF EAGAN PRELIMINARY PLAT - ROSE HILL ADDITION • FEBRUARY 28, 1984 PAGE TWO has replatted Lot 9 even though it is an odd shaped configuration of a parcel, but nevertheless does meet or exceed the 1 -acre lot size requirement. In looking at the plat, there are a number of 40' wide strips which abut the southerly line of the plat. These 40' strips are platted in order to give different lots access to Blackhawk Lake. That is the reason for the platting of this configuration. If approved, the preliminary plat should be subject to the follow- ing conditions: 1) The grade of Knoll Ridge Drive should be within City standards. 2) All other City ordinances shall be met. DCR/jach ENGINEERING RECOMMENDATIONS 3) A detailed grading and erosion control plan shall be submit- ted for approval. • 4) The water main shall be looped from Kyllo Lane to Blackhawk Cove. 5) If installed privately, plans and specifications for utility installation shall be in accordance with the City's Engineer- ing Guidelines and prepared by a registered engineer. 6) A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 7) All easements shall be dedicated as required by staff in the Engineering Report. 8) This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9) This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of cre- ating 10 additional lots with respect to the original parcel. 10) All costs associated with the installation of public improve- ments for this development shall be the sole responsibility of this development. RMH/jach .51 11 • MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 22, 1984 SUBJECT: ROSE HILL ADDITION PRELIMINARY PLAT The Engineering Division of the Public Works Department has the following comments in regard to this proposed development for con- sideration by the Advisory Planning Commission and City Council. GRADING/TOPOGRAPHY This site borders Blackhawk Lake on the south and Blackhawk Hills Addition on the east, and subsequently, is situated over some of the more rugged terrain in Eagan. The entire site slopes steeply towards the south and Blackhawk Lake. Slopes over this parcel range from 108-308. An elevation difference of approximately 90 feet exists from Kyllo Lane to the normal water level of Blackhawk Lake. In addition to the rugged terrain, much of this site is covered by evergreen and hardwood trees. In grading the lots to provide for buildable sites, several back- yard slopes will approach 2:1. Since these slopes are the maximum • allowed by code, staff will recommend strict adherence to an approv- ed erosion control plan submitted as a condition of final plat ap- proval. This plan should also incorporate methods of anchoring vegetative material to prevent washouts prior to the vegetative materials' growth. Examples of stabilizing these slopes would be staking and sodding, placing erosion mats such as plastic netting or wood fiber blankets over seed and mulch or other acceptable methods of slope stabilization. Meanwhile, all drainage over this proposed development will remain towards Blackhawk Lake. Street drainage will be directed to an in- ternal storm sewer which will be discharged into Blackhawk Lake. Although Blackhawk Lake is DNR controlled, no permits will be re- quired as long as the storm sewer outlet is above the normal ordi- nary high water elevation. UTILITIES Utilities of sufficient size, capacity and depth exist within the proximity of this proposed development to provide service to it as shown on Figure 2. This development has access to an 18" trunk water main to the north located within Kyllo Lane and a 6" water main located within Blackhawk Cove. Access to sanitary sewer will be provided from the existing manhole located within Blackhawk Cove. This entire area will have to be served by the existing lift sta- tion in Blackhawk Cove which pumps waste water to the northeast along Blackhawk Cove to where it discharges to a gravity sanitary sewer line. This existing sanitary sewer lift station is capable W ENGINEERING REPORT ROSE HILL ADDITION PRELIMINARY PLAT • FEBRUARY 22, 1984 PAGE TWO of directing the additional flow from this proposed development to the gravity sewer within Blackhawk Cove. Staff recommends the water main be looped from the existing trunk water main within Kyllo Lane to the existing 6" water main within Blackhawk Cove as proposed by this development. If installed privately, plans and specifications for utility in- stallation shall be in accordance with the City's Engineering Guide- lines and prepared by a registered engineer. No construction may begin until final plat approval. STREETS An existing street providing access to this parcel is the intersec- tion of Kyllo Lane and Knoll Ridge Drive. Both -streets are under the jurisdiction of the City and are built to their ultimate design section of 32' wide bituminous surfaced with concrete curb and gut- ter. The access to the interior of this development would be obtained by extending Knoll Ridge Drive to the south and terminating it by way of a cul-de-sac. The length of this cul-de-sac is approximately • 540 feet which is just under the allowable 550 -foot length as de- termined by code. The street would be constructed to City standards. If this street is to be installed privately, then plans and specifi- cations shall be prepared by a registered engineer in accordance with the City's guidelines and submitted to the Engineering Department for approval. RIGHT-OF-WAY/EASEMENTS The 50' right-of-way being proposed for the public street will be adequate as long as this development adheres to its proposed grad- ing plan. For a 50' publicly -dedicated right-of-way to be feasible within this rugged topography, it is essential the 10' utility ease- ments adjacent the right-of-way be graded and cleared of trees as proposed in the preliminary grading plan. The reason for this is to provide adequate room for utilities such as gas, electric, tele- phone and cable television. In addition to typical dedicated easements along the platted right- of-way and all lot lines, right-of-ways of sufficient width will be required over all utility lines not located within public right-of- way. Staff recommends a minimum of a 15' wide easement over all utility lines except where they are combined as the water and sani- tary sewer cross the southern boundary of Lot 9. In this instance, staff recommends a 30' easement be dedicated. • 61 • ENGINEERING REPORT ROSE HILL ADDITION PRELIMINARY PLAT FEBRUARY 22, 1984 PAGE THREE In addition to the utility easements, a ponding easement will be required to incorporate the high water elevation of Blackhawk Lake as it affects Lots 1-9. ASSESSMENTS The assessments which will be required to be collected at the time of final plat approval include storm sewer trunk assessments which were deferred over Parcels 011-00,020-00, 030-00 and 640-00. These are summarized in the following table: DEFERRED ASSESSMENT SUMMARY TABLE PARCEL # ASSESSMENT AMOUNT 10-18600-011-00 Trunk storm sewer area $2,339.37 020-00 1,525.92 030-00 964.92 040-00 605.88 is In addition, Lots 1-4 of Jon Croft Acres were initially assessed on a per lot basis for trunk area sanitary sewer and water main. City assessment policy requires that each subsequent subdivision result- ing in an additional lot be required to pay a per lot assessment for trunk area water main and sanitary sewer. Therefore, since this pro- posed development consists of 14 lots, the trunk area sewer and wa- ter assessment shall be levied over 10 lots (14 minus 4). These assessments shall be determined at the rate in effect at the time of final plat approval. Presently, the 1984 rater& on a per lot ba- sis for these trunk area assessments are $535.00or both trunk san- itary sewer and trunk water main. .The above referenced assessments will:be the responsibility of this proposed development and may be either paid at the time of final platting or spread as a special assessment over this development. Nonetheless, all costs required for installation of public improvements for this proposed develop- ment shall be the sole responsibility of this proposed development. I will be available to discuss any aspect of this report in detail with the Planning Commission at the February 28, 1984 meeting. Re ectfully submitted, Richard M. He i, P. E. • Assistant City Engineer RMH/jach 6_01�' 6 1 CRE$TglOGf I 1 zzin t /N 'Mo / T I 1 N Eqf y I Now�.+f• - krf-0. 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I(i Lll / 11 L� Ul dVW NO11Y301 ''+ a :r NI Ha LO C �m ... r..w �. °b •iuiw. e We .,. or a ...... .��n ... .e r G re yi. • Iu :..m ur :•i pu. � / 11 L� Ul SUBJECT PARCEL "r .. , rJ !/ . ... .:—. — •e�{� sic r Cp• - a• L 4'n' '� I 2� 1 A' a? 'YD '(� •L� '.r• •� � � L - 'y 1 '- a ..r..�.b:: �. nc, � n er J rae. �e .r• .�. •.o i I � � •w r..•�.,. ry 4 OD w OO • r • i •' •. it r ,'r• `` P/✓bvii 6 OJnrtia. ✓ohn.Jo� C ; I '� w v p t' 4. r - •y I ..• ji .y N//d � c•d Kn of-it nd .r I •.. I I a pvti ':• f c • � � •, J I 4. .. N ,. Sal_ 7-2 • pra we I / —r • Pac/mond K I '�._ `� • i• • ` ; ,$ A/aim L. � I - h "� � ? I -r 4 u - ` �// T 6 A/rCe /✓1• .36•r-u - - _ mac• m / 3 V Ac 'I o•r-f: 010-51 O-5"61 �• , —b — _ •V — • R — GB B . ••"• Ind GOLF _ :...:..R::: I - Ind.- . - ..... ;�I•: -- Ind •..: ... _ E 1 '/ 11 // ' ce � � �_ - � Ind. ... ... . SU;BJEC.T PARC L ,.. RN 1 ... _ Ind. _ R&D R -- R-111 ... - RI p R- R - v I- . P R-0 P GB L LB C� E P R -III N E R -III RB R-111 ,._ °{'•ita; R -I R -III _ /GB,LE R -III R•III R:I _ __:.. ;... R41 - RJI P E R -II R -II`'.... R -II - R -II 'PA_ ®� R -I LB R -III NLBB R -I ..�%� CSC R -I c R• LB LB = �R-I P c -- o IU� RB -1'_. P r.--. i R-1 p F <l cc.. I., P 1 R -II i- r R -I R -II .. ^ rc ALL I -.�--ROSEVOLl. APPLE VGLLEV �� I APC Minutes • February 28, 1984 11. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 12. Utility and drainage easements shall be dedicatd as required by staff. 13. All costs for internal utilities and streets will be the sole re- sponsibility of this development. All voted yea. ROSE HILL ADDITION - PRELnQNARY PLAT The hearing regarding the application of Howard Kyllo for preliminary plat approval of Rose Hill Addition consisting of 12.4 acres and containing 14 single family lots located on Lots 1 through 4, John Croft Acres and Lot 1, Block 1, Blackhawk Hills Addition was next convened. Dale Runkle presented the proposal to the Planning Commission members, including the replat of Lot • 1, Block 1, Blackhawk Hills Addition, which had been purchased by Mr. Kyllo. He noted that the topography of the lots is in excess of the R-1 standards in some cases. James Hill and Howard Kyllo were present and several neighboring owners also were present. A neighborhood meeting.had been held and those neighbors present had no objections, although one was concerned about poten- tial loss of trees. George Bohlig of Blackhawk Hills Addition questioned about storm sewer capacity and staff indicated it was adequately sized. Mr. Bohlig also had a concern about retaining the covenant of the Blackhawk Hills Addition lot and Mr. Kyllo stated there would be no change. Member Merkley questioned the steepness of the street grade and it was noted that there appeared to be no alternate to the steep grade of 8% or less. Wold moved, Wilkins seconded the motion to recommend approval of the application, subject to the following stipulations: 1. The grade of Knoll Ridge Drive shall be within City standards. 2. All other City ordinances shall be met. 3. A detailed grading and erosion control plan shall be submitted for approval by the City. 4. The water main shall be looped from Kyllo Lane to Blackhawk Cove. 5. If installed privately, plans and specifications for utility instal- lation shall be in accordance with the City's Engineering Guidelines and prepared by a registered engineer. • 6. A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 7k 5 APC Minutes February 28, 1984 7. All easements shall be dedicated as required by staff in the Engi- neering Report. 8. This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9. This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of creating 10 additional lots with respect to the original parcel. 10. All costs associated with the installation of public improvements for this development shall be the sole responsibility of this development. 11. The plat shall satisfy all City park dedication requirements. All voted in favor. LEXINGTON SQUARE - PRRLDUBARY PLAT The h ing regarding the application of Northland Mor a Company for preliminary p t approval of Lexington Square, consisting of 32.11 acres with 373 single farm lots proposed, plus an additional 3 ts, most of which would deviate from he R-1 zoning standards. The loca on of the property is in the northwest qua ter of Section 23, south of Scott Road, and at the southeast intersectio\Fruary tt Road and Le ngton Avenue. Mr. Runkle stated the parcel is zixed Reside al, and that the zoning was changed from R-3 to R-2 of 1984. he Land Use Guide designates it as R -II. The plan co2 dwell g units per gross acre and 3.72 dwelling units per netsmall t proposed lot would be 7,000 square feet with an average lot size of square footage requirement and lot 350 single family lots which wo square feet. 25 lots meet the R-1 requirement and 30 foot setback with ,e most in lot width and slightly in lot area from th/zon g tandards Garrett Mulrooney stated that he would not particission and wo d abstain from voting because his law firm represend Mortgage fr timetotime. Two exceptions within the plat, orthwest corner, which had been purchased by a church, and one r of the proposed at, were discussed. Wayne Tower of Suburban and also several re resentatives of the appli- cant were present Mr. Tower stated that with slight revisions, all 1 is would be 75 feet or greater at a setback line, and that the 7,000 square,foot lot would be upgraded t about 9,000 square feet, with the next smalles being approximate- ly 8,700 quare feet under the proposed revisions. 101 to s would be above the 12, 0 square foot minimum standard. The planned develo went allows for 528 to for the site. The neighborhood collector for Northview Park Road was discussed in detail, which would allow lots to front on the road. He stated that the applicant's opinion is that the road will not generate substantial amounts of traffic. 70, 6 • • r] MEMO TO: HONORABLE_ MAYOR_&_CITY COUNCILMEMBERS • C—;;6M,_HEDGES,,_CITY_ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION RECOMMENDATION ROSE HILL ADDITION At its regular meeting on March 1, 1984, the Advisory Parks and Recreation Commission reviewed the proposed Rose Hill Addition. The Advisory Parks & Recreation Commission questioned potential problems relative to the access to Blackhawk Lake & relative to the development of private facilities with a relatively short property abutment on the lake. After additional review, the Advisory mmission recommended that the City Council require a cash q4d cation requirement for the proposed plat. • cc: Dale Runkle, Tom Colbert, Paul Hauge, KV/kf • City Planner Director of Public Works City Attorney 73 Agenda Information Packet March 22, 1984 City Council Meeting • Page Twenty PRELIMINARY PLAT/LEXINGTON SQUARE C. Ronald C. Helmer, Northland Mortgage Company, for Preliminary Plat, Lexington Square, Consisting of Approximately 132 Acres and Containing 369 Single Family Lots -- A public hearing was held by the Advisory Planning Commission at their last regular meeting held on February 28, 1984, to consider an application submitted by Northland Mortgage Company for a preliminary plat entitled Lexington Square, consisting of approximately 132.11 acres that contains 372 single family lots that deviate from the R-1 zoning standards. The Advisory Planning Commission is recommending qpZ oval of this item to the City Council. The Advisory Planning Commission spent considerable time and the issues that were reviewed by the APC are best summarized by the City Planner in the APC Afternoon After. The following is an excerpt of that report: Discussion and Action • The Advisory Planning Commission reviewed the preliminary plat, Lexington Square, noting that the agenda had advertised the development consisting of 369 single family units. This should be amended to allow 373 dwelling units. In review of the staff report, the Advisory Planning Commission went through a great deal of time and effort to review this pre- liminary plat. As stated, it consists of 132 acres which is a very large single family plat and would contain 373 single family . lots which would be phased over the next few years. The first item reviewed by the Planning Commission was access to Lexington Square preliminary plat. In this review, it was noted that Lex- ington Avenue and Wescott Road are collector streets where limited access is allowed. In reviewing Northview Park Road according to the Transportation Plan, it also appeared that this would be pro- posed as a Neighborhood Collector -Community Collector and have limited access. In a detailed review of trip generation for North - view Park Road, it was determined that the road could be construct- ed as a collector but given the definition of Neighborhood Collect- or where direct access could be allowed. Therefore, the Advisory Planning Commission is reviewing a policy change for interior col- lector streets where direct access now could be allowed vs. in the past, in construction of such roads as Wilderness Run Road, Thomas Lake Road and Covington Lane. Therefore, the Planning Commission is stating that this interior collector will now be allowed to have direct access and serve a function as a neighborhood street along • with a neighborhood collector street. 7t Agenda Information Packet March 22, 1984 City Council Meeting Page Twenty-one The Planning Commission also noted that the proposed application is • for single family development which deviates from the R-1 zoning standards. The Commission noted that the smallest lot originally proposed contained 7,000 square feet. The applicants indicated that this will be increased to 8,700 square ft., and the overall average for the plat would be 11,707 square feet. In review of this plat, the Planning Commission noted that 300 lots would be the approximate size of the lots in Cedar Grove. They had noted also that original- ly smaller lots were proposed at 60 ft. in other areas and now they have increased to 75 ft., and felt 75 ft. would be a good workable lot width for this development proposal. They also noted that the topography and terrain is very level and untreed which would also substantiate the type of development being requested. The Planning Commission was concerned regarding the backyards abutting Wescott Road and noted that the elevation differences would not substanti- ate berms, however, was suggesting landscaping be done. In turn, they had reviewed this aspect of landscaping and noted that when Wescott Road is upgraded, it would become an urban section of roadway and therefore more easily landscaped and maintainable by the resi- dential lot owner. With a lot of discussion, they moved away from an overall landscape plan requesting landscaping along the Wescott and Lexington Avenue corridors. The Planning Commission also re- viewed the lot size and the price of the development. It was noted that the price range for the single family lot and home would be approximately $85,000-595,000 and it would be a very nice develop- ment. The last issue the Commission discussed was in regard to drainage and they noted that all of the drainage could not go north, how- ever, a majority could. They also requested that a certain amount be allowed to go southerly. With these concerns and reviews, the Planning Commission recommended approval of the preliminary plat subject to the conditions in the staff report with the exceptions and modifications of Condition No. 4 which should read that, "lot size deviations be approved in accordance with the preliminary plat submitted. The proposed minimum lot size shall be 8,700 so. ft. and that the developer establish an architectural review board to review the homes being constructed on the individual lots." No. 5 be modified to read that, "an additional access be provided to the east by extending Kettle Creek Court to Kettle Creek Drive stubbing at the easterly property line." No. 8 be modified to state instead of "all drainage over this proposed development shall be directed to the north," that "Lots 24-34, Block 9, and Lots 20- 38, Block 12, be allowed to drain southerly." Condition No. 11 in the Engineering Report was eliminated and a new condition add- ed at the end stated that, "the developer reduce the total number of dwelling units in the Planned development so as to only allow 373 dwelling units on this parcel and that there be no credit for dwelling units of this parcel to any other portion of the planned development. 7S r� U • 1J • Agenda Information Packet March 22, 1984 City Council Meeting Page Twenty -Two Enclosed on pages -7-7 through SS is a copy of the City Planner's report. For additionaT—in-f-o—rmation on the action that was taken by the APC, refer to a copy of those minutes found on pages through 9 For review of the action that was considere y t e Advisoryry Par ss and Recreation Commission, refer to their report found on pages Cj 3 through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat of Lexington Square as it is presented for consideration by Northland Mortgage Company. W 0 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - LEXINGTON SQUARE APPLICANT: RONALD C. HELMER, NORTHLAND MORTGAGE CO. LOCATION: PART OF THE NA OF SECTION 23 EXISTING ZONING: PD (PLANNED DEVELOPMENT UNDER THE LEXINGTON SOUTH PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 22, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application has been submitted request- ing a preliminary plat, Lexington Square, which consists of approx- imately 132.11 acres and would contain 372 single family lots which deviate from the R-1 zoning standards located in part of the NW; of Section 23 south of Wescott Road, east of Lexington Avenue (County Road 43) and north of Northview Park Road. • ZONING AND LAND USE: Presently, the parcel is zoned R -II (Mixed Residential) with a density of 3-6 dwelling units per acre under the Lexington South Planned Development. This parcel was amended for a change from R -III (Mixed Residential with a density of 6-12 dwelling units per acre) to R -II (Mixed Residential with a density of 3-6 dwelling units per acre)in February, 1984. The proposed Land Use Guide also designates this parcel as R -II (Mixed Residential with a density of 3-6 dwelling units per acre). The proposed plan contains 2.82 dwelling units per gross acre and 3.72 dwelling units per net acre. Therefore, the proposed plan is consistent with the low range of both the existing zoning and the proposed Land Use Guide Plan. COMMENTS The application submitted is a preliminary plat of 372 single fami- ly lots. The proposed single family lots deviate from the R-1 zon- ing standards. The smallest lot size proposed is 7,000 square feet and the average lot size is 11,707 square feet. There are 25 lots which meet both the R-1 square footage requirement and lot width requirement at the 30' setback line. Therefore, there are approxi- mately 350 single family lots which deviate mostly in lot width and slightly in lot area from the R-1 zoning standards. • TRAFFIC CIRCULATION As stated earlier, the plat abuts Lexington Avenue on the west and Wescott Road on the north. Both roads are major collector streets and would allow limited access to this development. The proposed -77 CITY OF EAGAN PRELIMINARY PLAT - LEXINGTON SQUARE • FEBRUARY 28, 1984 PAGE TWO plat contains a curvilineal design where lots have double frontage on Lexington Avenue and Wescott Road. The Northview Park Road on the south was originally proposed to also have double frontage or limited access. However, due to definition, it is suggested that Northview Park Road be a neighborhood collector street which would allow direct access to this particular road. In review of the Sub- division Ordinance, this road then could have a proposed right-of- way of 66 feet vs. the 80 feet being dedicated. Also, in review of the definition of roads in the plat, Savannah Road could also be reduced from a 60' right-of-way to a 50' right- of-way which would define a local interior street. The applicant is proposing two access points off Lexington Avenue and one access point off Wescott Road. The internal circulation is a curvilineal design that loopsand 6 cul-de-sacs to provide access to the 132 acres. The applicant is also providing two stub streets to the east. Staff may suggest that an additional stub street be provid- ed south of Kettle Creek Court for development opportunities for the property to the east. The one item staff would like to point out at this time is again in regard to Northview Park Road. In the past, the City has been requiring that an 80' right-of-way be dedicated and limited access • to this road be the standard for the community or interior collect- or. This road would provide the same function as Wilderness Run Road, Covington Lane, and Thomas Lake Road which have all been con- structed to these standards with limited or restricted access. This Northview Park Road provides the same spacing requirement as in the past, however, we are now indicating that this road be defined as a neighborhood collector and would allow direct access to this type of roadway. The benefit in allowing direct access to this neighbor- hood collector is that it eliminates approximately 30 lots from hav- ing double frontage or constructing a road which cannot be used by a particular subdivision. Therefore, a policy question is being reviewed and looked at, and it is suggested that the half mile, or interior collector streets, be labeled or defined as neighborhood and would allow direct access to these collector streets. Also, ac- cording to Chapter 13 of the Eagan City Code, a neighborhood collect- or would only then require a 66 -foot right-of-way dedication vs. the 80 feet which is being proposed. ADDITIONAL COMMENTS In this proposed plat, there were two exceptions. The first excep- tion was in the approximate center of the development proposal. This exception has now been changed to an outlot, or labeled Outlot A in the plat. The applicant has worked with the property owner of Outlot A and has determined how Outlot A could be developed in the • future in accordance with this development plan. As you can see, a sketched in area as to how Outlot A could be subdivided has been shown to maximize the use and conform with the surrounding develop- ment. 76 • CITY OF EAGAN PRELIMINARY PLAT - LEXINGTON SQUARE FEBRUARY 28, 1984 PAGE THREE The second issue is in regard to the exception in the northwest cor- ner of the plat. It is staff's understanding that this exception has been sold to a church and would develop at a later date. At the present time, the zoning or use has not been approved by the City, but the acreage has been sold to the church prior to platting the property. Secondly, is if and when the church does propose devel- opment, we will seeing direct access from Lexington Avenue and Wes- cott Road to this facility. Therefore, the use would be isolated from this particular development. In review of the topography and vegetation, the area has a fairly flat or barely rolling topography which would allow for the smaller lot configuration. Also, the vegetation on the site is farmland . which has been farmed, and that vegetation or trees are scarce or scattered slightly throughout the development. Therefore, topog- raphy and vegetation would not be a hindrance to this type of devel- opment request. In regard to this proposed plat, the Planning Commission will have to review this plat in regard to the criteria set up for reviewing the smaller lots or lots which deviate from the R-1 standards in • regard to topography and vegetation, general location and surround- ing land uses, and the proposed grading plan showing the type of unit and unit elevation on each of the lots noting that each lot will support a dwelling unit. It should be noted that if this plan is accepted, that this grading and house -type plan will be part of the development contract and held to in regard to type of house on the lots proposed. If approved, the preliminary plat should be subject to the following conditions: 1) The plat should be subject to Dakota County Plat Commission's review and comment because the plat abuts a County road. 2) No variances for setback or lot coverage shall be allowed ex- cept for topographic and vegetation reasons. 3) The City approve the policy on neighborhood collector streets. 4) Lot size deviations be approved in accordance with the prelim- inary plat submitted. The proposed building plans meet all of the setback requirements of the R-1 zoning district. 5) An additional access be provided to the east somewhere south of Kettle Creek Court or extend Kettle Creek Court east for an additional access. • 6) All other City Code requirements shall be adhered to. DCR/jach -79 CITY OF EAGAN PRELIMINARY PLAT - LEXINGTON SQUARE • FEBRUARY 28, 1984 PAGE FOUR ENGINEERING RECOMMENDATIONS 7) A detailed grading and erosion control plan be submitted for approval by staff. 8) All drainage over this proposed development shall be di- rected to the north. 9) If installed privately, plans and specifications for pub- lic improvements must be prepared by a registered engineer in accordance with City -designed guidelines. 10) All lateral water mains shall be looped unless they will be utilized for future extensions. 11) The cul-de-sacs for Danbury Court and Kettle Creek Court shall be eliminated and substituted with through streets. 12) This development shall be responsible for an 8' bituminous trailway along Wescott Road and Northview Park Road. 13) Right-of-way shall be dedicated as referenced in the Engi- • neering Report for Wescott Road, Lexington Avenue, North - view Park Road and as further required in the Engineering Report. 14) All utility and drainage easements shall be dedicated as referenced in the Engineering Report and required by staff. 15) A 25' slope easement will be required adjacent Lexington Avenue. 16) A 15' trailway easement will be required within the 50' NSP easement. 17) Trunk area sanitary sewer, water and storm sewer assess- ments shall be this development's responsibilities at the time of final platting unless projects for these improve- ments have been approved by Council. 18) The costs of all public improvements, with the exception of trunk -related improvements, shall be the sole responsi- bility of this development. 19) A 5' sidewalk along the east side of Lexington Avenue shall be the responsibility of this development. • .6 • MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 23, 1984 SUBJECT: LEXINGTON SQUARE ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public works has the following comments regarding this proposed development for consid- eration by the Advisory Planning Commission and City Council. TOPOGRAPHY/DRAINAGE This proposed development is located east of Lexington Avenue and south of Wescott Road in Section 23. The existing topography con- sists of rolling farmland. The slopes over this topography range from 28 to 408. Subsequently, grading affecting any of the steep slopes must strictly adhere to a grading and erosion control plan submitted to and approved by staff. This proposed development is located within Drainage District J which is further subdivided in- to minor drainage districts as depicted in Figure 1. Drainage from approximately the northern 2/3 of this proposed development is to be directed into trunk storm sewer which eventually outlets into • Pond JP -11 (Hurley Lake). A positive outlet control is presently being constructed for -this pond. Since no trunk storm sewer fac- ilities exist within this proposed development, it will be neces- sary to construct the necessary trunk lines east from Lexington Avenue to Pond JP -30 which is located within the northeast portion of this proposed development. According to the Storm Sewer Master Plan, approximately the southern 1/3 of this proposed development is to be drained to the south. How- ever, this proposes a problem since the pond which is to accommodate this runoff is located within the City park as Pond JP -34. This pond presently has no positive outlet and floods during heavy rainfalls. Therefore, staff does not recommend adding any additional runoff from future developed areas to this pond until an outlet for this pond is constructed. At this time, there are no plans for such construction. Subsequently, in order to develop phase two and three of this propos- ed development, the drainage water will have to be redirected to the north and to Pond JP -30, if this development wishes to pursue its aggresive development schedule. Other than possibly adjusting the outflow from Pond JP -30, this redirection of runoff will not cause any downstream problems since JP -11 is its ultimate designation. UTILITIES At this time, the only utility existing in proximity of this pro- posed development is a 12" trunk water main at the intersection of Wescott Road and Lexington Avenue. However, Project 361 has been approved and bids will soon be accepted for construction of a trunk rRzt.. ENGINEERING REPORT • LEXINGTON SQUARE PRELIMINARY PLAT FEBRUARY 28, 1984 PAGE TWO sanitary sewer to the west line of the Westbury Addition, west of Lexington Avenue. Project 396 has been approved and plans and spec- ifications are being prepared for bidding purposes to extend this sanitary sewer trunk line to Lexington Avenue to provide service to this proposed development. In addition, Project 396 also provides for trunk storm sewer from JP -11 (Hurley Lake) to Lexington Avenue to provide for trunk storm sewer facilities for this proposed de- velopment. All internal utilities, with the exception of City -installed trunk water, sanitary sewer, and storm sewer, will be the sole responsi- bility of this development. If these utilities are to be install- ed privately, then plans and specifications must be prepared by a registered engineer in accordance with City design guidelines and submitted to staff for approval. As per City policy, all interior water mains shall be looped. No dead-end water mains will be allowed unless they will be utilized for future extensions.' STREETS Wescott Road borders this proposed development along the north, • Northview Park Road borders the westerly half of this proposed de- velopment along the south, and Lexington Avenue borders this�pro- posed development along the west. Wescott Road is presently 'a gravel surfaced road 24' wide. In the City's Master Thoroughfare Plan, Wescott Road is designated to be a minor arterial road, 52' wide with no direct access. Northview Park Road is designated on the Master Thoroughfare Plan as a neighborhood collector road. Presently, it is gravel road with a thin layer of seal coat over it. As a neighborhood collector street, Northview Park Road will be 44' wide. Staff recommends revising the internal street layout to eliminate the Danbury Court cul-de-sac and extend it through to Stony Point Road. Similarly, the Kettle Creek Court cul-de-sac should be elim- inated and extended to the east property line to provide the access point requested by the City Planner in his report. The remaining cul-de-sacs appear to be necessary evils since they are not as read- ily adaptable into through streets as the two previously mentioned cul-de-sacs were. All interior streets shall be constructed to City standards for a 32' wide residential street. Due to the status of Wescott Road and Northview Park Road as minor arterial and neighborhood community streets respectively, City policy will require this development to be responsible for construction of both trailways. • The bituminous pathway required -for Lexington. Avenue is the responsibility of the development to the west, Westbury Addition. Also, a 5' concrete sidewalk along the east side of Lexington Avenue will be the responsibility of this development. Im ENGINEERING REPORT •LEXINGTON SQUARE PRELIMINARY PLAT FEBRUARY 28, 1984 PAGE THREE RIGHT-OF-WAY/EASEMENTS A 50' half public right-of-way will be required to be dedicated for Wescott Road. A 55' half right-of-way will be required to be dedi- cated for Lexington Avenue. A 35' half right-of-way will be reaui'r- ed to be platted for Northview Park Road. Savannah Road and Danbury Trail shall have 60' platted right-of-ways while the remaining streets shall have 50' platted right-of-ways. In addition to the regular 10' utility easements adjacent public right-of-way and the 5' drainage and utility easements adjacent all lot lines, a ponding and utility easement will be required over Pond JP -30 to incorporate the high water elevation. Also, 20' utility easements will be re- quired over all utility lines not within public right-of-way. Furthermore, a 25' slope easement will be required adjacent Lexing- ton Avenue to incorporate any future grading limits required as a result of the upgrading of Lexington Avenue. Finally, a 15' trail - way easement shall be provided within the 50' NSP easement along the east boundary of this proposed development. ASSESSMENTS IS No trunk area assessments have been levied on this parcel as of yet. Subsequently, unless a pending assessment is initiated by Council action in approving a project to provide this proposed development with trunk utilities prior to or at the time of final platting, then it shall be this development's responsibility to pay those trunk re- lated assessments. Likewise, if the improvements of Northview Park Road and trail are not initiated by Council action prior to final platting, then this development shall be responsibility for those assessments. Nevertheless, this development shall be responsible for the assessments for the trail along Wescott Road at the time of final platting. All assessments shall be determined at the rate in effect at the time of final plat approval. The costs of all public improvements, with the exception of trunk related improvements, shall be the sole responsibility of this de- velopment. The costs for improving Wescott Road will be the re- sponsibility of the major street fund for the reason that City assess- ment policy does not allow for assessing single family residential areas for streets on which no direct access is granted. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at their meeting of February 28, 1984. • Respectfully subm'tted, Richard M. Hefti P.E. Assistant City Engineer 2 RMH/jach 8� v U I 3F 9, JP -II �f t 32 � t LS D-23� D-26 J-12 C' CAO+05 HILLS GOLF CO RSE J-5 J 54 - VE� J-6 PtRK � L-7 W V) WESCOTT E-16 N LOTS J-24 `-18 J-22 233 I, , FIGURE 1 J-23 bject Pa J-32 J-92 �Y r I J-48 0 0 o i I FAELININA6T FLAT LEXINGTON SQUARE NORTHLAND MORTGAGE COMPANY '~ • Q •i- ��' 9600 WEST BOTH STREET • '— ._' •y, BLOOMINGTON, MINNESOTA ..j , P ` •` 612-699-7600 • /. '�. T.,.. rte-- - •i.— SITE DATA A. N ' -•. \ '� • >�,` \°n P / - + _ /^ r LEGALDESCRIPTION utl: 11 xv �� � ';� - • S•' "�?' , .a �' � dam; .' _ �- ..., � _ a. _ _ :� :'wj � •r S' � I%•, 'xr w7L� `�fLL".`�,w' �X:'i •. leaexo . ?• g� —_ o _ _ . •tl IlLn"r10 L._1� ue� 1 —._ 1 _ LOCATION NAP •Y •r u I. TTPICAv. LOT I� . .•. _ 1' SUBJECT PARCEL EXHIBIT b Lexington South 19S3 Annual_ PUD_ Review PHASING 7. 197(3-1995 2. :993-19HS 3..1985 -1989 - c_ 1_4. 1 988- 1992 Land Sold/Developed __ q. . -r- r 0 an Su i , �NR2 — -- Land Use Plan ie - 'f ) R. multiple (1T.un/ae) _This_ land -use iwas amended in LO Ilp. Dui February, .1984_-_' CO to R -II Mixed csc mmm-elrpn q.c nl r. Residential with :'—', 6rCcaleO 3-6' 'dwe'12ing • - j.. . r r�.k,�'8 units per acre) SUBJECT PARCEL EXHIBIT b Lexington South 19S3 Annual_ PUD_ Review PHASING 7. 197(3-1995 2. :993-19HS 3..1985 -1989 - c_ 1_4. 1 988- 1992 Land Sold/Developed __ q. . -r- r 0 an Su i , �NR2 — .W �� _-•f -- Land Use Plan R] —;.,,(3 6un/ac) R. multiple (1T.un/ae) Y LO Ilp. Dui , CO csc mmm-elrpn q.c nl r. ' . :'—', 6rCcaleO rplp„...n•n .p,c. e+.e. .W �� _-•f ` I GB .�. RB ...,..,�„�. Ind GOLF •: ::. Ind. – COMMERCIAL -.. ,.. .. PLANNED DEVELOPMENT RI //n _ •' .'. .R.I� — .Ind.. '.:.. ..�.s.: •1 � .�.. Ind 7 APC Minutes • February 28, 1984 7. All easements shall be dedicated as required by staff in the Engi- neering Report. 8. This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9. This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of creating 10 additional lots with respect to the original parcel. 10. All costs associated with the installation of public improvements for this development shall be the sole responsibility of this development. 11. The plat shall satisfy all City park dedication requirements. All voted in favor. The hearing regarding the application of Northland Mortgage Company for • preliminary plat approval of Lexington Square, consisting of 132.11 acres with 373 single family lots proposed, plus an additional 3 lots, most of which would deviate from the R-1 zoning standards. The location of the property is in the northwest quarter of Section 23, south of Wescott Road, and at'the southeast intersection of Wescott Road and Lexington Avenue. Mr. Runkle stated the parcel is zoned R-2, Mixed Residential, and that the zoning was changed from R-3 to R-2 in February of 1984. The Land Use Guide designates it as R -II. The plan contains 2.82 dwelling units per gross acre and 3.72 dwelling units per net acre. The smallest proposed lot would be 7,000 square feet with an average lot size of 11,707 square feet. 25 lots meet the R-1 square footage requirement and lot width requirement and 30 foot setback with 350 single family lots which would deviate most in lot width and slightly in lot area from the R-1 zoning standards. Garrett Mulrooney stated that he would not participate in discussion and would abstain from voting because his law firm represents Northland Mortgage from time to time. Two exceptions within the plat, one at the northwest corner, which had been purchased by a church, and one at the center of the proposed plat, were discussed. Wayne Tower of Suburban Engineering and also several representatives of the appli- cant were present. Mr. Tower stated that with slight revisions, all lots would be 75 feet or greater at the setback line, and that the 7,000 square foot lot would be upgraded to about 9,000 square feet, with the next smallest being approximate- ly 8,700 square feet under the proposed revisions. 101 lots would be above the 12,000 square foot minimum standard. The planned development allows for 528 lots for the site. The neighborhood collector for Northview Park Road was • discussed in detail, which would allow lots to front on the road. He stated that the applicant's opinion is that the road will not generate substantial amounts of traffic. APC Minutes February 28, 1984 11. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 12. Utility and drainage easements shall be dedicatd. s required by sta 13. 11 costs for internal utilities and streets ill be the sole re- sponsibili of this development. All voted HII.L ADDITION - F, WFI The hearing rega ing the ap p ' icati of Howard Kyllo for preliminary plat approval of Rose H 1 Addition cons ting of 12.4 acres and containing 14 single family lots loca d on Lots 1 t rough 4, John Croft Acres and Lot 1, Block 1, Blackhawk Hills ddition wa next convened. Dale Runkle presented the proposal to the Plannin Comm 1, Block 1, Blackhawk Hills ddit He noted that the topography o th some cases. James Hill and Ho owners also were present. A n neighbors present had no objec io, son members, including the replat of Lot , which had been purchased by Mr. Kyllo. lots is in excess of the R-1 standards in Kyllo were present and several neighboring iborhood meeting had been held and those , although one was concerned about poten- tial loss of trees. George oh lig of Blackhawk Hills Addition questioned about storm sewer capacity d at, indicated it was adequately sized. Mr. Bohlig also had a concern a out retain the covenant of the Blackhawk Hills Addition lot and Mr. Kyll stated there would be no change. Member Merkley questioned the steepnes of the street rade and it was noted that there appeared to be no alte nate to the steep rade of 8% or less. Wold moved, Wilkins seconded the m tion to recommend ap oval of the application, subject to the following stip lations: 1. The grade/of Knoll Ridge Drive shall b)k within City standards. 2. All oth9t^ City ordinances shall be met. 3. A de led grading and erosion control pldp shall be submitted for approval by th City. 4. The ater main shall be looped from Kyllo Lane to Blackhawk Cove. 5. If installed privately, plans and specifications for utility instal- lation sh 1 be in accordance with the City's Engineering Guidelines and prepared by a registered engineer. 6. A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 11 • • C� APC Minutes • February 28, 1984 Kettle Creek was recommended to provide access to the east, rather than to be cul-de-saced and the developer agreed. The developer, however, opposes connecting Danbury Court as a through street because of the loss of lots and extra street costs. There was discussion concerning a recommendation that all drainage be designed to flow to the north, whereas the applicant requested that the very south tier of lots provide for drainage to the south. Marge Tilley, an owner on Wescott Road, was present and was concerned about whether the existing ponds would be retained. Mr. Tower stated the major pond to the east would remain but the other small ponds would not. There would be only one access from the development to Wescott Road under the proposal. Three bike paths are being proposed, including an 8 foot path on Wescott Road, concrete sidewalk along Northview and blacktop sidewalk along Northview Park Road, with an easement along the east line. Dale LaRue of Lexington and Wescott Road was present and recommended some berming, particu- larly along Wescott Road. The proposed price of the homes is $85,000.00 to $95,000.00 per unit, and the phasing will begin in 1984. Jim Curry also was present and stated that the owner of Outlot A favors the proposal and may subdivide that exception in the near future. There were concerns about dust along Wescott Road and also timing of the utilities for the land to the north of Wescott Road. Jim Williams, a neighbor, was present and was concerned about the dangerous intersection of Wescott and Lexington and also expressed • concerns about two-thirds of the lot being below the normal lot size require- ments. Chairman Hall stated that he owns the land directly to the east and was concerned about the connection with that, including the Northview Park Road, which he favored as a neighborhood collector, but would object to a major collector being located on his property exclusively. Member McCrea asked whether the developer would provide berms, after which there was considerable discussion and some opposition from the developer, indicating that they do block drainage and the developer preferred not to be required to install them. Ron Helmer of Northview Mortgage stated that he felt berming along Wescott Road would not be practical because the land on the south side is lower than the road. Member Wilkins was also concerned about the inventory of small lots and Mr. Runkle stated that a 75 foot lot now appears to be a reasonable compromise and also is in demand by builders. Member Wold had concerns about the number of small lots approved and whether Eagan is getting an excessive number in relation to other communities. Mr. Runkle stated that 50% of the residential lots being single family is the objective of the City and also noted that the parcel is fairly flat and conducive to small lots, whereas only a limited number of parcels in the City remain with that terrain. Member Wold also recommended architectural controls for the smaller lot area and suggested a review board. Staff members indicated they had no objection to direct access to Northview Park Road. Member Hall questioned whether the City should be removing its requirement of the -north -south street along the east line and stated that this had been in the plan for many years. He also indicated that possibly Northview Park Road will not go straight east to Elrene Road extended • because of ponds that would obstruct its location. He also objected to lack of traffic planning by the staff covering the land to the east and felt that certain streets within the City have been overbuilt. 7 yo APC Minutes February 28, 1984 McCrea moved, Wold seconded the motion to recommend approval of the application which would provide for 373 lots under the most recent proposal, subject to the following conditions: 1. The plat shall be subject to the Dakota County Plat Commission's review and comment because the plat abuts a County road. 2. No variances for setback or lot coverage shall be allowed except for topographic or vegetation reasons. 3. The City shall approve the policy on neighborhood collector streets. 4. Lot size deviations shall be approved in accordance with the pre- liminary plat submitted with the smallest lot size being 8,700 square feet. The proposed building plans shall meet all of the setback requirements of the R-1 zoning district. 5. An additional access shall be provided by an extension of Kettle Creek Road. • 6. All other City Code requirements shall be adhered to. The developer • organize a private architectural review board to control architectural plans for the residences. 7. A detailed grading and erosion control plan shall be submitted for approval by staff. 8. All drainage over this proposed development shall be directed to the north, except Block 9, Lot 24 through 34 and Block 12, lots 120 through 387 along Northview Park Road. 9. If installed privately, plans and specifications for public improve- ments must be prepared by a registered engineer in accordance with City - designed guidelines. 10. All lateral water mains shall be looped unless they will be utilized for future extensions. 11._ This development shall be responsible for an 8 foot bituminous trailway along Wescott Road and Northview Park Road. 12. Right-of-way shall be dedicated as referenced in the Engineering Report for Wescott Road, Lexington Avenue, Northview Park Road and as further required in the Engineering Report. 13. All utility and drainage easements shall be dedicated as referenced • in the Engineering Report and required by staff. 891 • E APC Minutes February 28, 1984 14. A 25 foot slope easement will be required adjacent Lexington Avenue. 15. A 15 foot trailway easement will be required within the 50 foot NSP easement along the East line. 16. Trunk area sanitary sewer, water and storm sewer assessments shall be this development's responsibility at the time of final platting unless projects for these improvements have been approved by Council. 17. The costs of all public improvements, with the exception of trunk - related improvements, shall be the sole responsibility of this development. 18. A 5 foot sidewalk along the east side of Lexington Avenue shall be the responsibility of this development. 19. A modification of the planned. development agreement shall be pro- vided to reduce the total planned development by the lower number of units in this development. The developer indicated it would have strict covenants, including pro- hibition of any small sheds in the back yards. All voted in favor except Mulrooney who abstained. SAFARI ESTATES SECOND ADDITION - REZONING 3 PRELIMINARY PLAT The hearing regarding the application of Gerald Pearson and Bill Diedrich for rezoning approximat ly 23.5 acres from A (Agricul 1) to R-1 (Residen- tial Single) and for prel inary plat approval of Sa ri Estates Second Addi- tion was next heard by the Planning Commission me ers. Mr. Runkle detailed the proposal and indicated he four lots in the ortheast did not meet R-1 standards, but Mr. Pearson a Mr Diedrich we a present and stated that the lot lines will be adjusted to c mply with m imum standards. The developers also indicated that they woul not ob ct to the dropping of the word of the conflict with the Estate w outlet to the north, and the appli- no objections to the proposal, and to recommend approval of the appli- cation for rezoning from A (Agric tural) o R-1 (Residential Single Family). All voted in favor. Then Mulr oney move Wilkins seconded the motion to recommend preliminary plat plication be pproved, conditioned upon the following: "Estates" in the addition name, zoning. The staff recommends an ovf cants had no objections. There w Mulrooney moved, Wold seconded the 1. That the word )$state" be eliminated froai.the name of the plat. • 2. All lots shall meet or exceed the R-1 zoning criteria for square footage and lot width. APC Minutes February 28, 1984 �Do 0()T- 3. k11 other City ordinances shall be adhered to. 4. Allots shall meet the minimum lot size of 12,000, square feet. 5. An ovdKflow outlet from the proposed retention and within Block 3 of this proposed velopment shall be constructed prior o or concurrent with phase two of this oposed development. 6. A detailed ding and erosion control p hall be submitted for approval by staff. 7. Water main shal be looped /from axie Avenue to Safari Pass through the cul-de-sac. 8. If installed private l plansifications shall be prepared by a registered engineer in accord ce wdesigned guidelines. 9. No direct access will be al owalaxie Avenue. 10. An additional 17 feet of Avenue. 11. A ponding easement will encompass the high water elevation 12. All utility and dra staff. 13. All costs associated sibility of this development./ All voted yes. -way shall be dedicated for Galaxie requid over Lots 21 - 23, Block 1, to this p d when determined. easements shbll be dedicated as required by this developmeft shall be the sole respon- EAGAN SHORO.AND ORDINANCE Mr. Runkle re ie ed briefly with the Planning Commi sion members the proposed Shoreland Or inance that has been drafted by the sta f in conjunction with the Departure of Natural Resources. Mr. Runkle s ted that many meetings have been held with DNR Representatives over the past two years, but that very few la es within the City would be affected. The D R format was generally follo ed and It is expected that the DNR will appr ve the draft ordinance. Th was discussion concerning Section 77.07, Subdi sion 2, on page 16 as to he t' the applications should be submitted to the prior to the Plannin Commission approval, rather than only 10 days pri to City Council app oval. Further review will take place on that issue a d it was also noted hat existing planned developments will not be altered by the proposed o inance provisions. The Planning Commission designated the regular March 27, 1984 meeting of the Advisory Planning Commission, as the public hearing night at 7:00 p.m. at the City Hall on the Shoreland Ordinance. • • Cl March 7, 1984 MEMO T0:—TOM-HEDGES,-CITY_ADMINISTRATQR3 FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RE: ADVISORY PARKS AND RECREATION COMMISSION ACTION LEXINGTON SQUARE At the Advisory Parks and Recreation Commission meeting of March 1, 1984, the Commission reviewed the proposed Lexington Square Development proposed by North- land Mortgage Company. In reviewing the proposed development, it was noted that Lexington Square is part of the Lexington South PUD. Inasmuch as agreement has been reached in regard to the dedication of parkland within Lexington South, no condition was applied to this plat for land dedication or incremental units of park land which would normally be received with this plat. In the overall review of Lexington Square, the Advisory Commission discussed a numberof concerns relative to the development and Northview Athletic Fields. These concerns were relative to traffic, parking, drainage and proximity of homes facing Northview Park. After discussion by the Commission of these issues, the following recommendation to the City Council was made. 1. The proposed exception or outlot within the center of the plat be is subject to a cash dedication requirement at time that it becomes platted into lots, if platted at a separate time. 2. A bituminous trail be installed on the south side of Northview Park Road to be done at time of construction of the roadway. 3. With the upgrading of Wescott Road, a bituminous trail and concrete sidewalk be constructed. 4. The proposed sidewalk on the east side of Lexington Avenue extending from Wescott Road to Northview Park Road be a bituminous pathway rather than the proposed concrete sidewalk as indicated in the Engineer's Report. 5. A 15' wide trailway easement be granted to the City beneath the north south NSP powerline easement. 6. The developer be required to redirect the storm water -flow as to not flood the existing pond within the park. If the proposed development is to drain to the south, it should be a requirement that construction of a storm water lift station be completed prior to development of those homes or phases which would drain to the south. 93 ADVISORY PARKS AND RECREATION COMMISSION ACTION - LEXINGTON SQUARE PAGE TWO • MARCH 7, 1984 7. Consideration be given to landscaping and berming by the developer and the City to provide screening of the athletic fields from the residential homes which would face upon it. Again, the Commission had some concern relative to the number of homes facing Northview Road and potential traffic conflicts associated with the athletic fields and proposed future high school site. There was discussion and con- sideration for recommendation for restricted parking, but no action was taken pending future needs based on experience associated with the development and park traffic. KV/js CC: Paul Hauge, City Attorney Dale Runkle, City Planner Tom Colbert, Director of Public Works n LJ Agenda Information Packet March 22, 1984 City Council Meeting • Page Twenty -Three REZONING & PRELIMINARY PLAT OF SAFARI ESTATES 2ND ADDITION D. Gerald Pearson and Bill Diedrich for Rezoning From A to R-1 for Approximately 23 Acres and for Preliminary Plat, Safari Estates 2nd Addition Consisting of Approximately 23.5 Acres Containing 41 Single Family Lots -- A public hearing was held before the Advisory Planning Commission at their last regular meeting held on February 28, 1984, to consider 2 applications submitted by Mr. Gerald Pearson and Bill Deidrich. The first application was a request to rezone approximately 23'h acres from A to R-1, and the second application was for preliminary plat of Safari Estates Second Addition consisting of 23h, acres and containing 41 single family lots. The Advisory Planning Commission is recommending approval of the preliminary plat to the City Council. The APC discussed the proposed zoning and preliminary plat making the following observations: 1) Three lots were under the R-1 zoning standards and that certain lots must be changed in order to comply with the 12,000 sq. ft. criteria. 2) The APC reviewed the proposed development as a transition • between Berkshire's small lot, single family on the north, and the Safari Estates' large lot, single family to the south, and that this proposed plat provided a good transition and good development in this general location. 3) The APC required that "Estates" be stricken from the plat due to the size of lots and therefore it would be Safari Addition instead of Safari Estates Second Addition. For additional information on this item, refer to the City Planner's report, copies enclosed on pages 960- through SOS For a copy of the APC minutes, refer to pages loll through I)D For a copy of the recommendation of the -Advisory Parks and Recreation Commission, refer to page III . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the rezoning and preliminary plat for Safari Addition. Ll ME 0 CITY OF EAGAN SUBJECT: REZONING & PRELIMINARY PLAT - SAFARI ESTATES SECOND ADDITION APPLICANT: GERALD PEARSON AND BILL DIEDRICH LOCATION: PART OF THE NW; OF THE SW's OF SECTION 32 EXISTING ZONING: A (AGRICULTURAL) DATE OF PUBLIC HEARING: FEBRUARY 28, 1984 DATE OF REPORT: FEBRUARY 23, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED: The first application submitted is a request to rezone approximately 23.5 acres from A (Agricultural District) to R-1 (Residential Single District) located in part of the NW; of the SW; of Section 32. The second application submitted is a request for preliminary plat approval, Safari Estates Second Addition, consisting of approximate- ly 23.5 acres and containing 41 single family lots located in part of the NA of the SW; of Section 32. ZONING AND LAND USE Presently, the parcel is zoned A (Agricultural) and has not had any request for zoning in the past. The Comprehensive Guide Plan desig- nates this particular parcel as R -II (Mixed Residential with a den- sity of 3-6 dwelling units per acre). The proposed development con- sists of single family homes which is on the very low end of this density range. rOMMF.NTR The proposed plat is an undeveloped wedge of property between Berk- shire Pond on the north and existing Safari Estates on the south. Safari Pass is the access road that this subdivision would use to gain access to this development. Safari Estates is zoned R-1 (Resi- dential Single District) and the property to the north is zoned R-1 PD which would allow single family homes which deviate from the nor- mal single family lot size requirements. Therefore, this proposed development is a transition between the smaller lots to the north and the larger lots to the south in this general area. The one issue which may be brought out is Safari Estates was one of • the last subdivisions that could use the name "Estates" and not have the Estate zoning. This is the second phase of that, and it may be questioned if the word "Estates" can be used in this Second Addition if the zoning is R-1 vs. the Estate zoning. Therefore, there may be W CITY OF EAGAN REZONING & PRELIMINARY PLAT - SAFARI ESTATES SECOND ADDITION • FEBRUARY 28, 1984 PAGE TWO some question as to the name of this plat or what name could be used other than "Estates" in this platting process. The proposed plat consists of 41 single family lots of which all meet or exceed the R-1 zoning requirements for lot width and square foot- age with the exception of three lots. The plat is proposing to have direct access onto Safari Pass and one cul-de-sac off of Galaxie Avenue. The second phase will have a road proposed from Safari Pass running northwesterly to provide access to the property to the west. In review of this plat, this appears to be the only place where access can be obtained to the property to the west to allow for future development. The applicant is also provid- ing the connection of the street to the north which was platted in the Berkshire Pond preliminary plat. Therefore, the plat does pro- vide continuity to this abutting property. It appears that the main issue is the depth of sanitary sewer and being able to provide proper sewer connections to the lots on the cul-de-sac off of Galaxie Avenue. I believe Engineering is working with the applicant to provide adequate sewer connections. • If approved, the preliminary plat should be subject to the following conditions: 1) All lots meet or exceed the R-1 zoning criteria for square footage and lot width. 2) Determination shall be made if "Estates" can be used in the Second Addition of this proposed plat. 3) All other City ordinances shall be adhered to. 4) If the proposed development is zoned R-1 (Residential Single District), all lots shall meet the minimum lot size of 12,000 square feet. ENGINEERING RECOMMENDATIONS 5) An overflow outlet from the proposed detention pond within Block 3 of this proposed development shall be constructed prior to or concurrent with phase two of this proposed de- velopment. 6) A detailed grading and erosion control plan shall be submit- ted for approval by staff. 7) water main shall be looped from Galaxie Avenue to Safari • Pass through the cul-de-sac. .9.7 • CITY OF EAGAN REZONING AND PRELIMINARY PLAT - SAFARI ESTATES SECOND ADDITION FEBRUARY 28, 1989 PAGE THREE • • 8) If installed privately, plans and specifications shall be pre- pared by a registered engineer in accordance with City design- ed guidelines. 9) No direct access will be allowed for Galaxie Avenue. 10) An additional 17' of right-of-way shall be dedicated for Gal- axie Avenue. 11) A ponding easement will be required over Lots 21-23 to encom- pass the high water elevation of this pond when determined. 12) All utility and drainage easements shall be dedicated as re- quired by staff. 13) All costs associated with this development will the sole re- sponsibility of this development. RMH/jach Wr� MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, . CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: FEBRUARY 22, 1984 SUBJECT: SAFARI ESTATES SECOND ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consid- eration by the Advisory Planning Commission and City Council. DRAINAGE/TOPOGRAPHY The existing topography consists of rolling terrain with two inun- dated depressions. One depression is located in approximately the center of this proposed development while only a portion of the other depression is located along the westerly boundary of this proposed development. The latter depression is designated as Pond AP -17 in the Master Storm Sewer Plan as shown on Figure 1. Cur- rently, this pond does not have a controlled outlet. This pond accepts runoff from storm sewers servicing the Safari Estates area and a portion of Galaxie Avenue. When constructed, the outlet for this pond will be to Pond AP -30 which presently does have a con- trolled elevation. However, most of the drainage over this propos- • ed development will be into the low area located within Block 3. Subsequently, it will be the responsibility of this development to provide a storm sewer outlet to their north line prior to comple- tion of the development within this area. At this point, it will connect to a storm sewer constructed by the Berkshire Pond devel- opment. Subsequently, this low area in Block 3 will eventually be connected to Pond AP -30. The proposed grading will not alter the drainage patterns. A de- tailed grading and erosion control plan shall be submitted prior to final plat approval for approval by staff. UTILITIES Utilities of sufficient, capacity and depth exist within the prox- imity of this development to provide service to it. Water and san- itary sewer services are in-place along Safari Pass, or Lots 7-16 of Block 3. A 20" trunk water main is in-place along Galaxie Ave- nue to provide service to the cul-de-sac. Sanitary sewer service will have to be provided from the sanitary sewer constructed with- in the Berkshire Pond Addition. It will have to be extended south along Galaxie Avenue to this proposed development. The timing for installation of utilities for this proposed develop- ment will depend upon the Berkshire Pond development to its north. 41Coordination will be required for the sanitary sewer and also for the subsequent storm sewer construction for the pond. Water main constructed for the cul-de-sac will be required to be looped to the W.", ENGINEERING REPORT • SAFARI ESTATES SECOND ADDITION PRELIMINARY PLAT FEBRUARY 28, 1984 PAGE TWO south to the existing water main within Safari Pass. If installed privately, plans and specifications shall be prepared by a register- ed engineer in accordance with City design guidelines and reviewed by staff. 40102W Galaxie Avenue borders this proposed development along the easterly boundary and Safari Pass borders this proposed development along its southerly boundary. Galaxie Avenue is presently a community col- lector street constructed to its ultimate design section of 44 feet, while Safari Pass is a 32 -foot wide residential street constructed to its ultimate design section. Access to Lots 17-26 of Block 3 will be by way of a cul-de-sac off of Galaxie Avenue. The cul-de-sac is well within'the allowable length as defined by City Code. It will be required to be construct- ed to City standards for a 32 -foot residential street. RIGHT-OF-WAY/EASEMENTS • This proposed development will be required to dedicate 17 feet of additional right-of-way for Galaxie Avenue to provide for a 50' half right-of-way. In addition, a public right-of-way will be required to be dedicated for the cul-de-sac street. Safari Pass right-of-way has already been acquired. In addition to the regular utility easements adjacent public right- of-way and adjacent all lot lines, a ponding easement will be re- quired over -Lots 21, 22 and 23 to encompass an elevation of approx- imately 930. ASSESSMENTS All trunk related assessments have been assessed for this proposed development. Subsequently, all costs for installation of future utilities and streets will be the sole responsibility of this de- velopment. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at their meeting of February 28, 1984. Res�pe�c�tfQully subm' tted, • Richard M. Hefti, P.E. Assistant City Engineer RMH/jach /Q0 -30 :::: T. .• `�A-32 Z� I A-I'& A-33'' i �, , T ,,SCJ 9 r1 1 V -37 i —rTr — �_ RlvTIES A- 51 1 JI CEN 1 /) A`52 i�misiam—(_ 4 1. K- 'L � :•::: :..: .... Subject Parcel TY'\ A--68 ��. A�-47J A A-'* : r)nunTO 1 rrn i Tv �i A �1 FIGURE -48 A-4 S A I �A > ,II AI- 7- l l APPLE VALLEY 0( A-39 A-40��- ADDITION L- 66 PARK 67 0 r1 U L FIGURE 2 J r'/ City of Apple Valley 10Z SEE SHEET I M1p B GV' C89'4 I PRELIMINARY PLAT OF - SAFARI ESTATES SECOND ADDITION Inl n1 4,1.11 ,1 ••n,n 1..•1•pr1• [„frl,n 1+; (UIII M•.rl•nl ;n; Ivan, V.I.1. 1.. r... w W.... ..... .r s.ai.n Ir.....1 .. ..n,.c .Iqo. �.r. r....nl a�,nl ...1..11... MJ itl / .rer /O UUUrr ..IJr..F'. 1•.naa. �. „ntn f.11 .I r.•t,..11nn. J.nurl 11. IM. DELMAR H. SCHWANZ LAND SURVEYORS, INC. • • SAFARI ESTATES 2ND ADDITION SINGLE FAMILY HOMEOWNERS ASSOCIATION Daclaration of 1'r01:0r,tivc Covenants This declaration is made this day of-_ I — by Gerald Pearson and William Diedrich, contract for deed owners, of the folowindescribed land (the above- named Owner and Mortgagee herein referred to as "Declarants"): Lots 11 through 10 inclusive, Block 1; a--r--&_ri4re4,yh,, Qck-Safari Estates 2nd Addition, Dakota County, Minnesota (all of which landtorr constitutes and shall hereafter be referred to as the "Lots"). WHEREAS, Declarants hereby impose upon and subject said Lots, for the bene- fit of said Lots only and the present and future owners thereof, to the following conditions, restrictions, reservations and covenants which shall operate as restric- tions passing with the conveyance of every Lot and shall apply to and bind every successor in interest. 1. Definitions. The following words or terms used in this Declaration shall have the meanings herein ascribed to them. a. "Developer" means Gerald Pearson and William Diedrich,their successors and assigns. b. "Lot" means any Lot as shown upon the recorded subdivision plat of Safari Estates 2nd Addition, Dakota County, Minnesota. C. "Lot Owner" means the record owner, whether one or more persons or entities, of title to any Lot subject to these covenants, including vendees of a contract for deed. d. "Plot" means an area of land consisting of any Lot and part of another Lot, or a part of any Lot, or parts of two or more Lots. 2. Type of Structure Pcrmittrrl. No riot or Plot shall be used except for residential purposes. No structure nhall be entr:tcd, altered, placed, or permitted to remain on any Lot or Plot other than one(1) detached single family dwelling not to exceed two(2) stories in height, and a private garage for not more than three(3) cars. Garages shall be dirctly attached or connected to the dwelling by means of a covered walkway, fence or other enclosure of a permanent nature and in keeping with the general architecture. Structures erected or placed on any Lot or Plot must be in harmony with the residence in respect to workmanship, materials, and external de- sign. Construction of model homes is expressly permitted as long as they conform to the restrictions hereby created. 3. Placement of Structures. No structure shall be erected or placed nearer than thirty(30)feet to a side street line, or nearer than forty(40)feet to the rear Lot or Plot line. For purposes of this covenant, eaves, steps, and open porches shall not be considered part of a building; provided, however, that this shall not be con- strued to permit any portion of the building on any residential Lot or Plot to en- croach upon other residential Lots or Plots. 4. Building Area. The size of any building or structure, exclusive of one-story open porches, basements, and garages shall be: a. In the case of a single floor structure, not less thanl area on the main floor. square feet in one b. In the,case of a split-level structure, not less than/35a square feet in area on the floors directly under the roof; but a 259 credit will be given for a finished area of lower level which is 509 exposed over finished grade. C. In the case of a story -and -a -half structure, not less than /.Zaasquare feet on the ground floor and a total on the main floor and second floor of not less than / dO square feet. d. In the case of a two-story structure, not less than a combined total for both the ground and second floors of /9pU square_ feet. not less than /J� e. In the case of a split -entry structure, n on the u square feet in arca upper level, but a 259 credit will be n for a finished area of lower level which is 509 exposed over finished grade. The Architectural Control Committee shall have the authority by unanimous vote to ap- prove any dwelling which does not meet the minimum square footage requirements as provided above but which is of substantially the same or of higher quality of construc- tion and workmanship and which maintains the market value of.the existing subdivision. 104 r 5. Structures Not To Be Used for Residential Purposes. No trailer, basement, tent,• shack, garage, barn, or outbuilding erected on the premises shall at any time be used as a residence temporarily or permantly, nor shall any structure of a temporary character be erected, used, or occupied for residence purposes; and all structures shall be completely finished on the exterior within nine(9)months after commence- ment of the excavation for construction thereof; nor shall any building not com- pletely finished on the exterior be occupied as a residence. 6. Seeding and Sodding. The entire area between rear Lot or Plot line and curb shall be seeded or sodded within sixty(60)days of occupancy, weather permitting. 7. Lot Use. No obnoxious or offensive activity shall be carried'on upon any Lot or Plot, nor shall anything be done thereon which may be or may become an annoyance or nuisance to the neighborhood. 8. Architectural Control. No structure shall be erected, placed, or altered on any Lot or Plot, including dirt removal and/or excavation, until the construction plans and specifications and a plan showing the location of the structure have been ap- proved by the Architectural Control Committee as to quality of workmanship and materials, harmony of external design with existing structures, and location with respect to topography and finished grade elevation. Any deviation in construction on any building Plot from approved plans, which in the judgement of the Developer is of substantial detriment to the appearance of the structure or the surrounding area, shall be corrected to the approved plans at the expense of the owner of that building Plot. The Committee's approval or disapproval as required by these covenants shall be in • writing. In the event the Committee, or its designated representative, fails to ap- prove or disapprove within five(5)days after plans and specifications have been sub- mitted to it, or, in any event, if no suit to enjoin the construction has been commenced prior to the completion thereof, approval shall not be required and the related covenants shall be deemed to have been fully complied with. If at any time the Committee has ceased to exist as such, and has failed to designate a represen- tative to act for it, the need for Committee approval shall be dispensed with. 9. Architectural Control Cnmmietce. The Architnetural Control Committee shall be composed of the Board of Directors of. thu Uevelopur until the Developer ceases to be a Lot Owner or chooses to transfer control of the Committee to the Lot owners, which- ever event occurs earlier. At that time, the Developer shall call a meeting of Lot Owners,with notice in writing to all Lot Owners at least ten days in advance, specifying the time and place of the meeting. At such meeting, the Lot Owners pre- sent shall vote to elect the members composing the Committee, their term of member- ship, the procedures they are to follow,and the date of the next meeting of the Lot Owners. In the event of the death or resignation of any member of the Committee, the remaining members shall have full authority to designate a successor for the un- expired term. A majority of the Committee may designate one or more representatives to act for it. Neither the members of the Committee nor its designated representa- tives shall be entitled to receive compensation for services performed pursuant to these covenants. 10. Keeping of Animals. No animals of any kind shall be raised, bred, or kept on any Lot or Plot, except that -dogs, cats, or other household pets may be kept, pro- • vided that they are not kept for any commercial purpose and are housed in the main dwelling or garage. 11. Outside Garbage Receptacles. No outside incinerators, trash burners or garbage receptacles shall be installed or erected on any Lot or Plot. This covenant shall not be construed to prohibit the use of outdoor barbecues or fireplaces. 12. Cummerciai,- Recreational, and Abandoned vehicles. No vehicle commonly known as a Recreational Vehicle, including but not limited to boats, boat trailers, cam- pers, trailers, and motor homes, whether inhabited or not, shall be parked on any Lot, Plot, or appurtenant street for a period longer than twenty-four(24)consecutive hours in any week. In addition, no abandoned vehicle shall be parked on any Lot, Plot, or appurtenant street for a period longer than three(3)consecutive days. For purposes of thse covenants, an automobile, van, motorcycle, or other motorized ve- hicle which is parked in the same location without use for more than seventy-two(72) consecutive hours because of vehicle failure, or because of substantial deteriora- tion causing the vehicle to lose all or virtually all economic value except scrap value, shall be presumed to be an abandoned vehicle. No commercial vehicles, tanks, or commercial equipment of any kind shall be located, stored, or parked on any building Plot. 1015 01 I ..J 13. Signs. Real estate signs for the purpose of selling or promoting the sale • of lots or residence structures shall be the only signs permitted on the subject lots. Said signs shall be unilluminated, shall not exceed six square feet on each side and shall not extend more than four feet above grade unless attached to a residential structure in which case the sign shall not be placed on the roof nor shall any part extend above the eaves of the roof. Only one such sign shall be erected on each Lot at any particular time. 14. Towers. No exterior towers or antennas of any kind shall be constructed, mod- ified, or permitted on the ground or on any building without prior approval of the Architectural Control Committee. 15. Easements. Easements for installation and maintenance of utilities and drainage facilities are reserved as shown on the recorded plat and over the rear five feet of each Lot. Within these easements, no structure, planting, or other material shall be placed or permitted to remain which may damage or interfere with the installation and maintenance of utilities, or which may change the direction or flow of drainage channels in the easements, or which may obstruct or retard the flow of water through drainage channels in the easements. The easement area of each Lot and all improvements in it shall be maintained continuously by the owner of the Lot, except for those improvements for which a public authority or utility company is responsible. 16. Amendment. The provisions of this Declaration may be revised, amended, rescind- ed, or restated as may be required or deemed necessary at any time by the Lot Owners. Any such change shall require the assent in writing by owners of 758 of the •Lots, based upon one vote for each Lot owned. When more than one person or entity holds an interest in a Lot, the assent for any change of these covenants shall be exer- cised as they between or among themselves shall determine, but in no event shall more than one vote inure to any Lot. No such change shall be effective except upon re- cordation with the County Recorder of Dakota Countv, Minnesota, of the amendatory instru- ment. 17. Enforcement of Covenants. Enforcement of these covenants shall be by pro- ceedings at law or in equity to restrain violations or to recover damages against any person or persons violating or attempting to violate any covenant. Any action brought to enforce these covenants must be brought within six(6)months after the violation of covenants first occurred. 18. Invalidity of Covenants. The invalidation of any of these covenants by judge- ment or court order shall in no way affect any of the other provisions, which shall remain in full force and effect. 19. Duration of Covenants. These covenants shall run with the land and shall be binding on all parties and all persons claiming under them until January 1, 2000, when they shall cease and terminate. IN WITNESS WHEREOF, the Declarants have caused these presents to be executed this day of • By Gerald Pearson William Diedrich 106 MENDOTA • /J /• I RB -y GB ind. M. j% r..< F B _ // •Sl�wi aw� VM1.r_ F7:; 8 - �/, • . R�� '' �_. Ind. _..,..-_.... ., RAD_ R -N Ind. P LB r . ,. LB - R -II R -II. D' - CSC- R-0 � '- S _ .re.. .. R -II P -'�. GCLF — - P ie •'K41: Y Gi :rl -R-U N RIII' s'( R -I RIY E P �` • I R -III ,; .-. Ia '.^.< _ CfTy HALL U jet. 'r.' P R II R Ind. - _- ''4 R-1 • IR•II I ��� -- -17— R-IIt R•111 R-I;_;i,. _ - P -a E R-11 R-11 4; <•n� ' ;.fj-f � • v; : CSC P LB RR- l R-1 O R-1 < 1 R_11 a j] R-1- ' R-11 P J APPLE- /VALLEY r_107 r4 ' R41.41 CSC/GBlLE :... P L7 ^�I„ ..R-1 Cl r3 e y,• o �_ GSL F }� cwc P L-�ROSEMOU% APC Minutes • February 28, 1984 14.- A 25 feot slope easement will be required adjapent Lexington_.Avenue. 15. A 15 foot railway easement will be requir within the 50 foot NSP easement along the Ea line. 16. Trunk area sanits sewer, water an storm sewer assessments shall be this development's respon bility at t time of final platting unless projects for these improvements ve been proved by Council. 17. The costs of all public imp ements, with the exception of trunk - related improvements, shall be the s e r onsibility of this development. 18. A 5 foot sidewalk alo the east sl of Lexington Avenue shall be the responsibility of this deve pment. 19. A modification c3/the planned development agreement shall be pro- vided to reduce the total anned development by the lower number of units in this development. The developer orndicated it would have strict covenants, including pro- hibition of any small sheds in the back yards. All voted in favor except Mulrooney who abstained. SAFARI ESTATES SET ADDITION - REZONING 6 PRELDQNARY PLAT The hearing regarding the application of Gerald Pearson and Bill Diedrich for rezoning approximately 23.5 acres from A (Agricultural)toR-1 (Residen- tial Single) and for preliminary plat approval of Safari Estates Second Addi- tion was next heard by the Planning Commission members. Mr. Runkle detailed the proposal and indicated the four lots in the northeast did not meet R-1 standards, but Mr. Pearson and Mr Diedrich were present and stated that the lot lines will be adjusted to comply with minimum standards. The developers also indicated that they would not object to the dropping of the word "Estates" in the addition name, because of the conflict with the Estate zoning. The staff recommends an overflow outlet to the north, and the appli- cants had no objections. There were no objections to the proposal, and Mulrooney moved, Wold seconded the motion to recommend approval of the appli- cation for rezoning from A (Agricultural) to R-1 (Residential Single Family). All voted in favor. Then Mulrooney moved, Wilkins seconded the motion to recommend preliminary plat application be approved, conditioned upon the following: 1. That the word "Estate" be eliminated from the name of the plat. • 2. All lots shall meet or exceed the R-1 zoning criteria for square footage and lot width. 9 1oY APC Minutes February 28, 1984 • 3. All other City ordinances shall be adhered to. All lots shall meet the minimum lot size of 12,000 square feet. 5. An overflow outlet from the proposed retention pond within Block 3 of this proposed development shall be constructed prior to or concurrent with phase two of this proposed development. 6. A detailed grading and erosion control plan shall be submitted for approval by staff. 7. water main shall be looped from Galaxie Avenue to Safari Pass through the cul-de-sac. 8. If installed privately, plans and specifications shall be prepared by a registered engineer in accordance with City designed guidelines. 9. No direct access will be allowed from Galaxie Avenue. 10. An additional 17 feet of right-of-way shall be dedicated for Galaxie Avenue. 11. A ponding easement will be required over Lots 21 - 23, Block 1, to • encompass the high water elevation of this pond when determined. 12. A11 utility and drainage easements shall be dedicated as required by staff. 13. All costs associated with this development shall be the sole respon- sibility of this development. All voted yes. EAGAN SHORBLAND ORDINANCE Mr. Runkle reviewed briefly with the Plann Commission members the proposed Shoreland Ordinanc that has been dra d by the staff in conjunction with the Department -of Nat al Resourc Mr. Runkle stated that many meetings have been held with D Repre tatives over the past two years, but that very few lakes within the t ould be affected. The DNA format was generally followed and it is ex ted that the DNR will approve the draft ordinance. There was discussi con rning Section 77.07, Subdivision 2, on page 16 as to whether the alp cations ould be submitted to the DNR prior to the Planning Commission proval, rat h r than only 10 days prior to City Council approval. Fur er review will t e place on that issue and it was also noted that exis ng planned developments will not be altered by the proposed ordinance provisions. The Planning Commission designated the regular • March 27, 1984 meeting of the Advisory Planning Commission, as the public hearing night at 7:00 p.m. at the City Rall on the Shoreland Ordinance. 1' U " 10 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS • ( TOM -HEDGES; CITY ADMINISTRAT R FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MARCH 6, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION RECOMMENDATION SAFARI ESTATES 2ND ADDITION At its regular meeting on March 1, 1984, the Advisory Parks and Recreation Commission reviewed the proposed Safari Estates 2nd Addi.tion and recommended that a cash dedication requirement be a condition of plat approval. cc: Dale Runkle, City Planner Tom Colbert, Director of Public works Paul Hauge, City Attorney KV/kf 111 Agenda Information Packet March 22, 1984 City Council Meeting • Page Twenty -Four CONTRACT 84-3/AWARD CONTRACT A. Contract 84-3, Receive Bids/Award Contract (Almquist Lake Lift Station) -- At 10:30 a.m. on March 15, formal bids were received at City Hall for the installation of the lift station pumps for Almquist Lake and construction of the access drive from Covington Lane to this lift station. As the Council may recall, staff inclu- ded in the base bid the installation of a "grass paver" access drive in lieu of the standard bituminous surfacing to our lift station structures. The alternate bid requested was for the deletion of the "grass paver" material and the installation of the more tradi- tional bituminous access drive. As can been seen, the alternate bid for a deduct of $4,430 for the traditional bituminous access drive implies that the installation of this "grass paver" access drive material costs an additional $4,430 over and above what would be the bid cost of $3,650 for the installation of a traditional bituminous access drive. With this information made available, the staff will be requesting the City Council to make a determina- tion as to whether this additional expenditure of $4,430 should be installed for this project. • Enclosed on page _1 3 is a copy of the bid tabulation for the Coun- cil's information concerning this item. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Con- tract 84-3 and award the contract to the low bidder, Orr Construc- tion in the amount of $29,417.25 with/without the alternate bid for the bituminous drive in lieu of the "grass paver" drive, and if approved, authorize the Mayor and City Clerk to execute all re- lated contract documents. is • \J ALMQUIST LAKE STORM SEWER LIFT STATION CITY CONTRACT NO. 84-3 PROJECT NO. 393 FOR EAGAN, MINNESOTA CONTRACTORS 1. Orr Construction. 2. A & K Construction 3. Consolidated Plbg. Htg. 4. Alexander Const. Co. 5, - Richmor Construction - 6. McNamara -Vivant Cont. Co 7. Sarah Contracting Our File No. 49291 BID TIME: 10:30 A.M. C.S.T. BID DATE:Thurs. 3 15/84 ALT. BID BITM. DRIVE ALT. TOTAL BABE BID ADD OR DEDUCT UIP. 29.417.25 30:348.50 35,874.00 36,890.15 37,140.50 No Bid No Bid n ENGINEER'S ESTIMATE FEASIBILITY REPORT *(F.R.) LOW BID $AVER (+)/UNDER (-) F.R. • 9829b * DID NOT INCLUDE "GRASS PAVER" ACCESS DRIVE X13 4.430.00 -5.220.00 -10,133.00 -7,044.50 -5,862.50 ;34,000.00 25,680.00* 29,417.25 +14.55% 1500 -1400 Agenda Information Packet • March 22, 1984 City Council Meeting Page Twenty -Five NATIONAL DEVELOPMENT COUNCIL TRAINING B. National Development Council Training/Authorization for William Escher -- Mr. William Escher, the acting Executive Director of the Dakota County Chamber of Commerce is requesting an appropria- tion in the amount of $200 to pay a portion of a four-week course consisting of a week each to concentrate on the following subjects: 1) Economic Development Financing 2) Business Credit Analysis 3) Real Estate Financing 4) Advanced Deal Structuring This request has been reviewed by the Economic Development Commis- sion of the City Council, and it is their unanimous recommendation that the City Council authorize the $200 expenditure to help fund Mr. Escher's involvement at this four-week training. Enclosed is a letter that explains the significance of the training as prepared by Mr. Escher found on pages I1re /(0 through /'. • The letter does state that $150 is requifrom the City as a contribution however since this letter was drafted, it was learned that if you are not a Star City the cost will be greater requiring a $200 appropriation. The Economic Development Commission, Mayor Blomquist and the City Administrator feel having a member of the Chamber of Commerce attend this training seminar and share the information with the City, is well worth the amount of the appropriation. Mr. Escher will be available to work with business within the City of Eagan and the Economic Development Commission upon his completion of the course work. City Administra- tor and Mayor will explain more about the proposal at the City Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny authoriza- tion of William Escher to attend the National Development Council training. 1/4 r1 dakota county chamber of commerce March 5, 1984 Mr. Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Mn 55122 RE: NATIONAL DEVELOPMENT COUNCIL TRAINING SPONSORED BY THE MINNESOTA DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT Dear Tom: My registration in the Minnesota Department of Energy and Economic Develop- ment's second round of National Development Training has been accepted. The National Development Council Training will start on April 30 and 01 will consist of five days on "Economic Development Financing". This course is the "nuts and bolts" knowledge and skills of how to establish a public/private sector partnership to initiate an aggressive marketing program, to screen, analyze, structure, and package investment proposals, to enlist the commitment and support of the private sector lenders, to utilize the Federal tax incentive and loan programs and to properly set performance goals, monitor progress and identify problems. The second five-day course entitled "Business Credit Analysis" will begin on June 11. This course focuses on the analysis of the Balance Sheet, Profit and Loss Statements, and the Cash Flow Statement. After this segment, participants will be able to analyze their own live projects and will have developed the skills to present a proposal to a lender or an investor. The third segment is titled"Real Estate Financing" and will begin on June 23 for five days. The purpose here is to learn how to determine property value based on the appraisal process, and to analyze, construct, and restructure live underwriting proposals using conventional, income participation, subordinate financing, syndication, and joint venture underwriting techniques. The final week of this course is titled"Advanced Deal Structuring". The date for this course is to be announced. In this course, attention will be focused on how to utilize public and private sector financing tools and tax incentives to maximize the benefits offered to businesses ,and jobs while maximizing the return to the public sector. 11S 33 E. Wentworth • Suite 101 • West St. Paul. Minnesota 55118 • 457-4921 EAGAN • 1.11.1'DALE • MENDOTA • MENDOTA HEIGHTS • WEST ST. PAU1. 1 -2- '=1 As we have discussed, the Chamber would like to take a more active role in economic development for the cities that are represented within the WWEhamber. To do this it is the feeling of our various City Economic E Committees that if the cities do not intend to send someone to this course, the Chamber should send someone to the course with the financial participation from our respective city members. It is my intention to attend as the representative from the Chamber. In order to get the most advantageous price, I have registered as attending under the Minnesota Star City Program of which Eagan is an applicant. The four-week course cost is $600 as a Star City applicant. On March 1, our Board of 'Directors approved my attendance at these training sessions and agreed to contribute $150 towards the cost. I am prepared to per- sonally pay $150 of the cost. I am,therefore, requesting the balance of $300 be contributed by the Cities of Eagan and West St. Paul. Ken Kube, Mayor of West St. Paul, has indicated he would endorse such a proposal to their Council, and we have every reason to believe it will be granted. Therefore, we hereby request the City of Eagan to agree to fund $150 towards these training sessions. We are also writing to the City of Mendota Heights telling them of this planned training program and asking them if they have any interest in participating in the cost. If their answer is positive, we would reduce everyone's contribution to $120. If you consider it necessary or helpful, I would be more than pleased to attend a Council meeting to make a formal request for the City's darticipation and to answer any questions I can pertaining to the Economic evelopment Committees we have established or to the training sessions as I understand them. The question has been asked, inasmuch as I am only the Acting Executive Director of the Chamber, whether or not I would be available to represent the Chamber in its association with the respective cities as it pertains to economic development. While I am in no position to give any guaran- tees, allow me to assure you that I would be more than happy to continue in some capacity with the Dakota County Chamber -of Commerce when it works with the cities in the area of economic development, and I am willing to agree to this kind of a commitment for a reasonable period of time, maybe up to three years, provided the Dakota County Chamber of Commerce is a willing participant in such involvement. If you have any questions concerning my request, I would appreciate your letting me know. However, I would like an indication of your interest by April 10 so I can make the necessary financial plans to attend the training sessions. Best personal regards. Yours very truly, DAKOTT COUNTY CHAMMBB R OF COMMERCE C. W. Escher Acting Executive Director CWE:db I�/ cc: Ken Kube, Kevin Frazell 10 Agenda Information Packet • March 22, 1984 City Council Meeting Page Twenty -Six Is P ECONOMIC DEVELOPMENT COMMISSION BUDGET C. Consideration of Economic Development Commission Budget -- The City Administrator will present a budget that is requested by the Economic Development Commission for the purpose of completing 1) a labor and distribution survey, 2) a slide presentation for the City, and 3) other expenses. It is anticipated that the total budget will be in the range of $8-$9,000 for the remainder of 1984. This amount of money was not budgeted as a part of the 1984 budget, however commitment to the Star City program has been previously authorized following the budget process by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an operating budget for the Economic Development Commission .for the remainder of 1984. i1-7 Agenda Information Packet March 22, 1984 City Council Meeting Page Twenty -Seven • SINGLE HEADEND/CABLE COMMISSION D. Consideration of Single Headend for the Joint Cable Communica- tion System -- During a City Council meeting in January, City Council Member Smith and City Administrator Hedges reported that Group W Cable was requesting a modification of the cable franchise to provide a single headend and hub in the general area of the Burnsville/Eagan corporate boundaries. The Joint Cable Commission considered the request and determined that a consultant should be hired to evaluate the request by Group W and determine whether the equipment bid in the original franchise agreement would be adequate to provide a strong frequency to all locations within both the cities of Burnsville and Eagan. Mr. Jim Sullivan of Path Engineering was hired to evaluate the technical design and a Mr. Cattoor was hired by the Commission to evaluate the financial pro- jections of Group W to determine whether the change in design would be financially sound. Mr. Sullivan has completed the report find- ing that the equipment cannot make the distance required to pro- vide proper amplification and further, that the original one head - end and one hub with FM interconnect would not have worked either with the equipment that was originally bid. Therefore, it will be necessary for Group W to use special switching equipment and with other minor modifications to their equipment bid the single headend will best serve the system. Therefore, in a motion by the Cable Commission to each of the respective city councils, it was recommended that Group W is offering from one headend to one hub • to one headend, conditioned upon final approval by the Cable Commission of electronic specifications of the design of the system to the boundaries of Burnsville and Eagan with all other commitments of the original proposal to be met by Group W the changes as proposed by Group W was approved. Since the City Council to date has only considered a single headend hub in concept it will be necessary to review and consider the recommendation of the Joint Cable Commmission. ACTION TO BE CONSIDERED ON THIS ITEM: To consider approving a single headend and hub location for the joint Burnsville/Eagan Cable Communication Commission. Special note: The City has a copy of the detailed reports that were reviewed by the Commission for both the financial and techni- cal evaluation. If any member of the City Council would like a copy of the reports to review, please notify the City Administra- tor's office. • IIS Agenda Information March 22, 1984 City • Page Twenty -Eight • Packet Council Meeting SUNSET ADDITION FINAL PLAT E. Final Plat Application, Sunset Addition -- The City has received an application for final plat approval for the Sunset Addition. Enclosed on page Mo is a copy of the final plat for this sub- division. All conditions placed on the preliminary plat approval granted by the City Council on May 3, 1983 have been complied with and all application fees, development contract agreements, financial security, etc., have been reviewed by staff and found to be in order for favorable consideration of this application by Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat application for the Sunset 1st Addition and, if approved, authorize the Mayor & City Clerk to execute all related documents. III O • Of 1C1AL • - - SUNSET FIRST .2 ;;i r_ - - 71 i - .. _f 4._.. o , II ry I F �zI_: W L .an 1 Cib Q i .,1 I n.t C t 6 6 .2 ;;i r_ - - 71 i - .. _f 4._.. o , II ry I F �zI_: W L .an 1 Cib Q i .,1 I n.t C t TRI—LAND Inc. ADDITION r.:...............:r:::::':::..:.rl rrrr.... r.a.. r.......rr.. arr..r.. r. r.. 1..•r.�.r I.r.r.....r.r..r .r...a.r. r..a a. .......... . a.....11•.. .. r . 11,,.,. r.., .r r................r n.... n .......... . ..r.... 11. 1.....1. u! .....•11 ... r ....rr...:........... ........ ... ........ ...... ... ..r ....� r..•..nrr...... .1,...............r...'........ ... .......... ......r ........r, ..L..r..- . ........... ........ ... .... ...... ..... .....nr... .lnl a. n....ou nu• �-- n -- . ImV• er . ...... .... ... ......1............. 4rm ar ...Herr .- Im.rrr...................... i ............. ........r ,...r....... . r..rr . r 1 .... ...... .r . . . ..r. ..... . :r,....r .r. ..... .. ,. e.lr ..... . ..•:I:r'r. r . . ... . ....... :•. .r.r r ..... ...- ... • . ::.:.r Ir...... r.....r ............. ........... 1...::.....::.. .............. wn ... ...eu .......... .r..... ............. • I....... 1... _ r. •I. .. .a r . r. . • r. .. .. r.• Ir . 1... •I I.., [m.114 .r 1.1....1.....1• Agenda Information • March 22, 1984 City Page Twenty -Nine Packet Council Meeting SUNSET 2ND FINAL PLAT F. Final Plat Application, Sunset 2nd Addition -- The City has received an application for final plat approval for the Sunset 2nd Addition. Enclosed on page 12'L is a copy of the final plat for this subdivision. All conditions placed on the preliminary plat approval granted by Council action on June 21, 1983 have been satis- factorily complied with. All final plat application requirements, fees, development contract agreements, financial securities, etc., have been reviewed by the City staff and found to be in acceptable order for favorable Council consideration of this application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the final plat application for the Sunset 2nd Addition and, if approved, authorize the Mayor & City Clerk to execute all related documents. 13,1 N r 0 SUNSET IF 0 SECOND IaL' ar 5U.VOE1 rdfsl' A'+LII ION - ; "ypp 1 a HACI(f!C•♦;F C4JVE tIill. _�_ _ 3 as B S i� a�aa Iy IF 0 SECOND IaL' ar - ; 1 a tIill. 3 as B S i� a�aa Iy 1 a.0 9 OFFICIAL ADDITION .. i:: ....... r ' .•1.' . IR�i. r . .. .'nn Wi: n.... ............. i... �i. .... , i�'. \.. •ii ii'.i::... iii: . y.:: i .i:'iir i.... '•' '.r a i:ii:: i'.Jlii:. w:i i.�. i'i i'L.....o.. :�I., u..uo.,.0 .. � �.... r.—•ii. ..: � .. .r 1. nn.. u— 61.... Rn•li.--. ..... G1.•4n..u1...'.. L...n .r�..: a r•'n �... .•... ..u, 1....... r Lrr.. r.. 1...,.. ..1�.��(...1,........... r Ir.r., Y. L.r..,•1_ ;.. ,....... _ .....r ........ . •. .......... -.. ..-1 ... . ..........r....... r.. .......... ....... r, ...... .. i.............1. .. I......... I...... M1w. u_ ... -. y.' . I. u...-.. ......-. I ...o; .. ra. o.... r.1 I...r.. . . 1.� . 1...•.." I... I r . ..\.l•.... IY'.....1 .... u1M.W'iiu. lu.... Y� . •.. Ilu. Y I Illi Iw.", 01 ..L.......11.11 • wuW .. ..1•Y' . ..r Agenda Information Packet • March 22, 1984 City Council Meeting Page Thirty PROJECT 400/ORDER FEASIBILITY REPORT G. Project #400, Receive Petition/Order Feasibility Report (Oak Cliff Pond Outlet) -- Earlier on the agenda, the City Council will have considered the preliminary plat application for the Oak Cliff Subdivision. The developer has indicated that he intends to install the internal streets and utilities to service this subdivision. However, the drainage from this subdivision will drain into what will be referred to as Oak Cliff Pond (AP -10) which will require a lift station and outlet to control the water elevation. Subse- quently, the City has received a petition from the developer of the subdivision requesting preparation of a feasibility report for the installation of this trunk storm sewer lift station and outlet. If the preliminary plat is approved earlier on this agenda, it would be in order for the Council to 'receive the petition and authorize the preparation of a feasibility report. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the peti- tion and, if approved, authorize the preparation of a feasibility report for Project 400 for the installation of the storm sewer lift station and outlets for Oak Cliff Pond (AP -10). • PROJECT 401/ORDER FEASIBILITY REPORT H. Project 401, Receive Petition/Order Feasibility Report (Lexing- ton Square Trunk Storm 8 Sanitary Sewers) -- Earlier on this agenda, the Council will be considering the preliminary plat application for the Lexington Square Development. If this preliminary plat is approved, the developers would like to proceed with. the first phase of this plat which will require the extension of trunk sani- tary and storm sewer through their subdivision. The developer has indicated that they intend to install the internal streets and utilities privately. However, due to the fact that this trunk storm and sanitary sewer extension will benefit more than this subdivi- sion, they are requesting that it be performed under a City contract which requires a feasibility report and public hearing process. Therefore, if the preliminary plat is approved for the Lexington Square Addition earlier on the agenda, it would be appropriate for the Council to consider this petition. Due to the anticipated quick development schedule by the developer, the petition also contains a statement whereby they waive their right to their portion of the public hearing and guarantee all costs associated with their ad- ditional request that detailed plans and specifications be prepared simultaneously with the feasibility report to facilitate the instal- lation of these trunk utilities. • ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and if appropriate authorize the preparation of feasibility report 401 (Lexington Square - Trunk Sanitary and Storm Sewers) and the prepa- ration of detailed plans and specifications. 193 Agenda Information Packet March 22, 1984 City Council Meeting Page Thirty-one PROJECT 402/SAFARI ADDITION I. Project $402, Receive Petition/Order Feasibility Report (Safair Addition - Streets & Utilities) -- Earlier on the agenda, the City Council will have considered the preliminary plat application for the Safari Addition (Safari Estates 2nd Addition). If the prelim- inary plat is approved by Council action, the developer is request- ing the installation of internal streets and utilities to be per- formed under a City contract. Due to the developer's anticipated accelerated time -schedule, they have also signed a waiver of their public hearing along with a guarantee to pay all costs associated with their request that detailed plans and specifications be pre- pared simultaneously with the feasibility report. ACTION TO BE ,CONSIDERED ON THIS ITEM: Receive the petition and if appropriate, approve the preparation of the feasibility report for Project 402 (Safari Addition - streets and utilities) and order the simultaneous preparation of detailed plans and specifications. PROJECT 403/ROSE HILL ADDITION • J. Project @403, Receive Petition/Order Feasibility Report (Rose Hill Addition - Streets & Utilities) -- Earlier on the agenda, the City Council will be considering the preliminary plat for the Rose Hill Addition. If that preliminary plat is approved, the developer is requesting that the internal streets and utilities be installed under a City contract. Because of the developer's accelerated con- struction schedule, he is requesting that the detailed plans and specifications be prepared simultaneously with the feasibility report. The appropriate waiver of hearing and guarantee of costs have been executed by the developer to facilitate this process. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and, if appropriate, approve the preparation of the feasibility report for Project 403 (Rose Hill Addition - streets and utilities) along with the simultaneous preparation of detailed plans and specifica- tions. U IA3 Agenda Information Packet March 22, 1984 City Council Meeting Page Thirty -Two RESOLUTION REQUESTING VARIOUS COUNTY ROAD IMPROVEMENTS K. Resolution Requesting Various County Road Improvements -- The Public Works Director has been performing an analysis of collector/ arterial road improvements that will be necessary within the next five years as a result of the interstate completion and/or existing and projected subdivision development within the City. As it per- tains to County road improvements, a considerable amount of coor- dination must take place between the City and the County to insure that the County road improvements are performed at the most optimum time. The County has to perform extensive preliminary surveys to determine potential permanent and construction easement acquisitions in addition to projecting future budget allocations and potential construction bonding requirements by the Dakota County Board for these improvements. Conversely, the City must evaluate and antici- pate the proposed impact on our Comprehensive Storm Sewer Plan, prepare the appropriate feasibility reports and conduct the required public hearings as are required for special assessment projects and review future budget allocations and potential alternative funding sources to cover the City's share of construction and re- lated overhead costs. The way to insure that these improvements are performed in a timely manner is to get concurrence of the time frame for which they are to be improved. Subsequently, the Director of Public Works has prepared the following segments of County road improvements to be considered by the City Council in preparation of a formal resolution requesting the Dakota County Board to incor- porate these improvements within the time frame so requested. COUNTY ROAD $ NAME 28 Yankee Doodle 26 Road 28 Yankee Doodle Road 30/31 Diffley Road/ Pilot Knob Road 30 Diffley Road 43 Lexington Ave 31 Pilot Knob Rd 32 Cliff Road 26 Lone Oak Rd. 28 Yankee Doodle Road 30 Diffley Road FROM YEAR OF TO CONSTRUCTION T.H. 13 Federal Drive 1985 I -35E Lexington Ave. 1985 Intersection Improvement/Relocation 1985 Pilot Knob Rd Yankee Doodle Road I -35E Pilot Knob Rd Lexington Ave Lexington Ave Pilot Knob Rd I -35E Diffley Road Apple Valley Johnny Cake Ridge T.H. 149 T.H. 149 T.H. 3 1985 1986 1987 Rd.1987 1987 1988 • • 1989 • Lone Oak Road, Pilot Knob Road, Cliff Road and Yankee Doodle Road from T.H. 13 to I -35E are designated as Federal Aid Urban (FAU) 124 • Agenda Information Packet March 22, 1984 City Council Meeting Page Thirty -Three • roadways. The Transportation Advisory Board of the Metropolitan Council has requested applications for FAU funding assistance by April 16, 1984. These submittals should be for projects that would be ready for contract letting in 1986, 87 or 88. They will accept requests for projects to be submitted for contract letting in 1985 if it can be demonstrated that those projects can be advanced on the required time frame for contract letting within that calendar year. Subsequently, we have been contacted by the County Highway Depart- ment requesting that a resolution be passed supporting their pro- posed FAU project submittals. A copy of this resolution is contain- ed on page &(* . As can be seen, the projects that they are pro- posing for FAU funding will not be scheduled for construction until a later date from those contained in the Public Works Director's analysis. Also contained on page 12,1 is a letter from the County Highway Engineer expressing similar concern relating to a County Road improvement program to be defined in the near future. Subse- quently, in order to support the County's application for FAU fund- ing, it would be advisable for the City to pass a resolution of support. However, the proposed year of construction should be dis- cussed by the Council and modified in the resolution if appropriate. The Public Works Director feels that one resolution dealing with all the City's concerns will address both the County's proposed Capital Improvement Program and their FAU funding request. If any- thing, the City's desire for sooner completion of FAU funded County roadways can only help to demonstrate the need for these roadway improvements which will assist the County's applications. The Public Works Director will be available to discuss these issues in further detail at the Council meeting so that the appropriate resolution can be drafted for Council approval. ACTION TO BE CONSIDERED ON THIS ITEM: Pass a resolution requesting Dakota County to establish a five-year County Highway Capital Im- provement Program in concurrence with the City of Eagan's needs and to pursue all available funding sources necessary to meet the requested timetable. If approved, authorize the Mayor and City Clerk to execute said resolution. ias RESOLUTION ENCOURAGING DAKOTA COUNTY TO SUBMIT FOR FEDERAL AID • FUNDS HIGHWAY CONSTRUCTION PROJECTS PROPOSED IN EAGAN is .WHEREAS, the City of Eagan encourages and participates with improvements to obtain adequate transportation facilities within the City; and WHEREAS, Dakota County submittals for Federal Aid Urban projects for the year 1987 include three projects within the City; and WHEREAS, Eagan concurs with the proposed projects; and WHEREAS, Federal Aid Funding is necessary for these projects to proceed in a timely manner. NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan endorses and supports the following proposed County highway projects: PROJECT NO. DESCRIPTION 28-07 CR 28 (Yankee Doodle Rd.) from TH 13 to Federal St. 31-21 CSAH 31 (Pilot Knob Rd.) from So. City limits to I -35E 32-14 CSAH 32 (Cliff Rd.) from Johnny Cake Ridge Rd. to CSAH 31 (Pilot Knob Rd.) BE IT FURTHER RESOLVED, that Dakota County be requested to submit the referenced projects as candidates for Federal Aid Urban funds. 19.6 a March 14, 1984 ROBERT P. SANDEEN. P.E. COUNTY ENGINEER D A LK 0 T .A 9� 0 U _D' 7 Y _ TELEPHONE: . DAKOTA COUNTY GOVERNMENT CENTER 1790 HWY. 55 -HASTINGS, MINNESOTA 53033 Mr. Thomas Colbert, P. E. Director of Public Warks City of City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Subject: County Highway Capital Improvement Program • Dear Tom, In the past few months, the County Board has expressed interest in develop- ing an overall Capital Improvement Program. In response to this interest, we have begun to review our existing programs to determine what kind of revisions are needed. We would like to meet with you to discuss your city's priorities for planning and financing county highway improvements. This coordination is especially important because we share the financial burden of such improvements. We will be contacting you by phone in the near future to arrange a meeting with you and any other city staff members that you would like to include. In the meantime, if you have any questions please contact Ann Hopkins at 437-0398. • Sincerely, Robert P. Sandeen, P.E. Dakota County Highway Engineer 117 AN EQUAL OPPORTUNITY EMPLOYER MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 16, 1984 SUBJECT: INFORMATIVE AIRPORT NOISE STATUS b The City Administrator and City Planner were contacted by the Minnesota Jockey Club to send a letter to the Metropolitan Council providing a status on the City of Eagan's review on aircraft noise ordinance. The City Planner has drafted a response which was mailed to the Chairman of the Metropolitan Council and a copy is enclosed on page _= thru _131_ for your review. HISTORY OF EAGAN The City Administrator sent a letter to the Chairman of the History Committee, copies enclosed on page 13 Z , to keep 'the line of communication open regarding the City Council's intention • to meet with the History Committee in late April. BURNSVILLE/HORSE RACING RESOLUTION Enclosed on page 133 is a copy of a resolution supporting proposals for horse racingF—acilities south of the Minnesota River which includes Eagan, Savage and Shakopee. STATE OF CITY ADDRESS The Dakota County Chamber of Commerce is requesting that Eaqan again participate in the State of the City Address with the date scheduled for 4ZApr-i112.,-1989` It is anticipated that the location will again be the Lost Spur restaurant. LMC CONFERENCE Mayor Blomquist, City Councilmember Smith, and City Administrator Hedges attended the LMC Conference on March 13 and 14 at the Radison Hotel. The proposed 1984 City Policies and Priorities were adopted as reviewed by the City of Eagan with some modifica- tion and amendment. There were a number of speakers including Senator Donald `:oe and Gus Dun`�ow, Co:2missioner of Finance, • 1.00 • PAGE 2 MARCH 16, 1984 INFORMATIVE who addressed proposals for Public Employee Pension Reforms and also Tom Triplett, Director of the Minnesota State Planning Agency who reviewed the Governor's budget priorities. There were also workshops on Comparable worth that the Mayor and City Administrator both attended. SILVERBELL ROAD OVERLAY Enclosed on page 3 is a copy of a letter that the Director of Public Works su muted to Mr. Bruce Kopeland who was present at the last City Council meeting regarding Silver Bell road. SUNSET FIFTH ADDITION Enclosed on page TL3S is a copy of a memorandum that was sent to the Advisory Planning Commission by the Director of Public Works regarding the reconsideratioin of Sunset Fifth Addition. • FRENZEL/COUNCILS MEETING Bill Escher, acting executive director of the Dakota County Chamber of Commerce, is planning to schedule a meeting with area city coun- cils and Representative Frenzel. The meeting will be either for breakfast or lunch and is tentatively scheduled for Friday April 6. More information will be supplied in the future on this item. s/Thomas L. Hedges City Administrator • 12.1 M 3830 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454$100 March 7, 1984 MR GERALD ISAACS CHAIRMAN METROPOLITAN COUNCIL 5TH 6 ROBERT STS ST PAUL MN 55101 Re: Section 6.8 (Airport/Aircraft Operations) BEA 8LOMQUIS1 MW THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER THOMAS HEDGES 01, AOm ftOIV EUGENE VAN OVEREEKE C.:. C*,. The draft EIS for Laukka-Beck Minnesota Jockey Club, Inc. site devel- opment proposal inadvertently omitted Mitigation Measures regarding Aircraft noise and Airport operations in reference to building con- struction. It is the City of Eagan's intention that the "Land Use Compatibility Aircraft Noise Guidelines" adopted by the Metropolitan Council be placed in effect by the City and the Comprehensive Guide Plan amended to include these regulations. Prior to adopting a noise compatibility ordinance, the City is eval- uating the impacts these regulations would have on the Citv of Eagan. Once the regulations are adopted, the City will enforce these through the zoning and building code procedures. Building construction and design will be reviewed and modified as necessary to obtain the re- sults of the exterior noise level requirements. The City has and is participating in the Part 150 Grant Application being submitted by the Metropolitan Airports Commission to obtain funding in order to study the airport/aircraft noise impact as it pertains to Eagan. Once we have completed these revisions and deter- mined the approximate cost associated with these regulations, the City can then define how to enforce these regulations. As an.interim measure and Mitigation solution, the City of Eagan will utilize the Planned Development.Section of the zoning Ordinance to achieve construction modifications until such time as ordinances are adopted and the Comprehensive Guide Plan is amended which would re- quire compliance of these regulations. The Planned Development pro- cess results in a binding contract between the developer and the City. The City has additional control over the process through the planned development agreement and the regulations which can be plac- ed on the development which will require compliance of the Land Use Compatibility Guidelines of the Metropolitan Council. It is the Citv's intention that conditions in the planned development agreement will be addressed and all reouired conditions im_oosed incidental to anv structures constructed as part of Alternates 2, 3 and 4 on this development. l30 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY •Mr. Gerald Isaacs, Chairman, Metropolitan Council Section 6.8 (Airport/Aircraft Operations March 7, 1984 Page two It is requested that this letter will be included as part of the Draft Environmental Impact Statement. These matters will be addressed in detail in the final draft of the Environmental Impact Statement. If you have any other questions or concerns, please contact me at the Eagan City Hall. Sincere Dale CKRuZn le City Planner DCR/jach cc - Chauncey Case, Metropolitan Council Barbara L. Senness, Metropolitan Council Frank Svoboda, BRW Forrest D. Nowlin, Larkin Hoffman Daly s Lindgren Ltd. • Thomas L. Hedges, City Administrator Stephen R. Pflaum, Minnesota Jockey Club • 131 Q; 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 Vs PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER CW✓Ci A'MrOCS March 8, 1984 THOMAS HEDGES Gm Ao 1101a EUGENE VAN OVERBEKE Cw Cb . MR FRANK DEMBROSKI, CHAIRMAN EAGAN HISTORY COMMITTEE 1040 MCKEE ST EAGAN MN 55121 Re: History of Eagan Dear Frank: Per our telephone conversation of this morning, I want to confirm that according to a recent discussion with the Eagan City Council, it is their intention to schedule a meeting in late April to meet with the History Committee for the purpose of reviewing the proposed Eagan history book. As soon as I have a confirmation on a date, I will send official notice to each member of the History Committee so they are aware of the meeting and can plan accordingly. Your cooperation and patience in finalizing the document is greatly appreciated. Sincerely, Thomas L. Hedges, City Administrator cc: Honorable Mayor & City Councilmembers TLH/kf i3 a THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 0 RESOLUTION NO. 2504 RESOLUTION IN SUPPORT OF PROPOSALS FOR A HORSE RACING FACILITY SOUTH OF THE MINNESOTA RIVER WHEREAS, in November 1982 Minnesota voters authorized the enactment of a constitutional amendment allowing the State of Minnesota to provide paramutuel betting associated with horse racing, and WHEREAS, in 1983 the Minnesota Legislature responded to this mandate and authorized the appointment of a racing commission, and WHEREAS, this commission has been appointed by the Governor and charged with the selection of one race track site in the seven - county Metropolitan area, and WHEREAS, the candidate sites under consideration by the commission include proposals in Eagan, Savage, and Shakopee, and WHEREAS, all environmental, land use, and traffic issues will be thoroughly addressed in the identified need for federal, state, or local government approvals; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Burnsville that in recognition of the valuable addition a horse racing facility would be in the South Metro area, in particular northern Dakota County, the City of Burnsville supports a location south of the Minnesota River for a horse racing facility in the Twin Cities Metropolitan area. Passed and duly adopted by the City Council of the City of Burnsville this 5th day of March, 1984. ATT c : / "1 • ve� 7' / a -f lyn M. Kjos, lerk . 113 nie Morrison, Mayor WHEREAS, such a proposal would benefit the South Metro area with significant economic development and a number of new employ- ; • ment opportunities associated with a race track facility, and WHEREAS, all environmental, land use, and traffic issues will be thoroughly addressed in the identified need for federal, state, or local government approvals; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Burnsville that in recognition of the valuable addition a horse racing facility would be in the South Metro area, in particular northern Dakota County, the City of Burnsville supports a location south of the Minnesota River for a horse racing facility in the Twin Cities Metropolitan area. Passed and duly adopted by the City Council of the City of Burnsville this 5th day of March, 1984. ATT c : / "1 • ve� 7' / a -f lyn M. Kjos, lerk . 113 nie Morrison, Mayor ®F eC9gan 3830 PILOT KNOB ROAD. P.O. BOK 21199 BEA SLOM9U4T EAGAN. MINNESOTA 55121 Mo PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH March 12, 1984T JERRYTHOMAS HTER CIX1 ' Memoers THOMAS HEDGES BRUCE C COPLAND CilyMR APARTMENT #222 ENE VANOA�UER EWENE�IAN�O`ERBEKE 1871 SILVER BELL ROAD EAGAN MN 55122 Re: Project 399, Silver Bell Road Overlay Dear Mr. Copeland: At the City Council meeting of March 6, 1984, you presented a petition to the City Council pertaining to the condition of the surfacing of Silver Bell Road. As you were informed during the discussion- subsequent to the presentation of your petition, the City intends to resurface Silver Bell Road as a part of our 1984 construction program. The Engineering Division is presently involved in preparing detailed plans and specifications along with a preliminary engineering report to be reviewed by the City Council in the near future. Our present schedule is to have this construction work initiated late June of 1984. The City Council and Staff have been very much aware of the condition of this street and its increasing maintenance cost. Therefore, please be assured that the Council shares the same concerns that were addressed in the petition that was submitted and that the required corrective planning efforts have already been initiated. We would like to take this opportunity to thank you for your interests and concerns in addition to the professional method in which you are pursuing to resolve the problem. If you have any questions to the action that the City will be taking in response to your petition, please feel free to contact me for further clarification. The City Council and Staff would appreciate it if you could share a copy of this letter with those individuals who signed the petition requesting attention to the matter by the City officials. Since y, nomas A. Colbert Director of Public Works TAC/j j THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY MEMO TO: ADVISORY PLANNING COMMISSION • FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MARCH 13, 1984 SUBJECT: SUNSET 5TH ADDITION - RECONSIDERATION OF PRELIMINARY PLAT APPROVAL On March 6, 1984, the City Council formally reviewed the preliminary plat application of the Sunset 5th Addn..as recommended for approval by the Planning Commission on February 28. Due to a conflict, the developer's representative was unable to attend that Council meeting to present his application. Normally, the City Council continues those items where the developer or his representative is not able to be present at the Council meeting. However, the City Council had serious concerns pertaining to this proposed two -lot subdivision providing direct driveway access onto Dodd Road (a community collector) with a potential for a future public street along the future side lot (north line of plat) of a future single-family lot without this public right-of-way being of record or even reviewed to determine if that is the most appropriate location. Subsequently, in light of a motion to formally deny this plat • application, the City Council voted to send this back to the Planning Commission for more detailed review of this proposed development in relationship to the overall future development of this area of the Lexington South PUD. The Council felt that more detailed analysis and review of the potential future develop- ment of this area might indicate a different configuration for development. I have reviewed these concerns with the developer's representative, Mr. Brad Swenson, and Mr. Jim Curry of the Lexington South PUD. They have indicated that they will look at a proposed development scheme for this area and how it may impact or compliment the proposed Sunset 5th Addition and also reviewing the proposed configuration and location of the parcel designated for church just north of the proposed Sunset 5th Addition. Therefore, the City Council would like the Planning Commission to perform a more in depth review of the overall area before the merits of this small subdivision can be reviewed and subsequent- ly approved. If any Planning Commission member would like further clarification in regards to this issue, please feel free to contact me. Respectfu y submitted, ���V ` • � omas A. Colbert, P.E. Director of Public Works cc: Dale Runkle, City Planner �3s Richard Hefti, Assistant City Engineer o.......-��.1 „ a,. e...... o, r; r., rnnnri i r in f i tv admi ni stratnr M?%r IV 1 • SUBJECT TO APPROVAL MINUTES OF A REGULAR MOPING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MARCH 22, 1984 A regular meeting of the Eagan City Council was held on Thursday, March 22, 1984 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Blomquist and City Councilmembers Smith, Wachter, Egan and Thomas. Also present were City Administrator Hedges, Public Works Director Colbert, Con- sulting Engineer Rosene, City Planner Runkle and City Attorney Hauge. AGENDA Thomas moved, Egan seconded the motion to approve the Agenda as prepared. All voted yes. March 6L 1984 _ Regular meeting. Upon motion by Smith, seconded Egan, it • was resolved that the Minutes be approved with the exception that on page 7, regarding Contract #84-5, Egan abstained from the motion, rather than Thomas. All voted yes. POLICE DEPARTMENT Administrative Captain Pat Geagan was present, as was Chief Berthe and the following items were discussed: 1. Animal Warden Vehicle. A part of the 1984 budget capital outlay was approved in the amount of $4,500.00 for a used van for the Department of Animal Control. There had been further discussion about the purchase of a new van as opposed to recycling a used van, and the Police Chief submitted a letter dated March 1, 1984 with quotations for a Dodge min -van, or Dodge full- size 6 -cylinder Van. Councilmembers discussed several alternates including the new models and also waiting an additional year. After discussion, Wachter moved, Egan seconded the motion to authorize the purchase of a full-sized van according to the quote, with the understanding that the staff will continue to negotiate further about the purchase of the van. All voted in yes. 2. Curfew Ordinance. .Chief Berthe reviewed with the Council the - provi- sions of the proposed Curfew Ordinance and reviewed the terms "status offender" and indicated that the Police Department could enforce a status offense. He also stated that some parents have asked for enforcement of a Curfew Ordinance, but there were concern about reasonable exceptions. After • extensive discussion, Egan moved, Thomas seconded the motion to approve the Curfew Ordinance with the revisions requested, including an exception for youths going to and from work. All voted in favor. 1 r I Council Minutes March 22, 1984 • PAM DEPARTMENT The following items were submitted and Park Director, Ken Vraa, was present: 1. Naming of Parklands in the City. The discussion concerning naming of parklands in the City was continued until the special meeting of the City Council of March 27, 1984. 2. Fire Administration Community Room. The City Administrator and Park and Recreation Director have prepared an operating budget for the Community Room with an estimated cost of $1,655.00. Upon motion by Wachter, seconded Egan, it was resolved that the Fire Administration Building operating budget in the sum of $1,655.00 be approved. All voted yes. 3. LAWCON Grants. Discussion concerning the proposed Lawcon grants and applications,was continued until March 27, 1984. 4. Kehne House - Patrick Eagan Park. City Administrator Hedges indi- cated that there had been considerable work and investigation concerning the • proposed improvements to the Kehne House, and that Roger Sjobeck, an archi- tect, has done a preliminary survey of necessary improvements. The APRC has now recommended Mr. Sjobeck of Adkins Associates, Inc. .be hired to perform a detailed review of the Kehne House with a cost estimate not to exceed $1,200.00. Smith moved, Egan seconded the motion to approve the recommenda- tion and to authorize the expenditure of funds from Park Development Funds. All voted in favor, except Wachter who abstained. . CONSENT AGENDA Items D, F, and H were removed from the agenda for consideration. The following consent agenda items were reviewed by the Council and recommended for action and approval by staff members. 1. Personnel Items. Upon recommendation of staff, it was recommended that the Council authorize the hiring of a 24-hour per week dispatcher be- ginning effective April 16, 1984. 2. Resolution for Intoxilyzer. The City had been notified by the Minnesota Department of Public Safety that.a new Intoxilyzer 5000 will be released at no cost to the City by the State. It will replace the old breath- alizer equipment and the staff recommended that the Council and the Mayor and City Clerk execute the resolution and agreement on behalf of the City for the Intoxilyzer 5000. • 2 I Council Minutes • March 22, 1984 • 3. Selective Service System Registration Resolution. It was recom- mended that Mayor Blomquist receive a proposed Resolution from the Minnesota Selective Service asking that a proclamation be made by the City Council to help Minnesota maintain its registration compliance. 4. Knob Hill Professional Park _ Grading Permit. An application for grading permit from Mr. Ed Dunn to proceed with the development of Knob Hill Professional Park was submitted to the City. The staff has reviewed the application and recommended approval subject to compliance with the necessary ordinances. 5. Knob Hill Professional Park - Public Improvement Project _ Cancella- tion. The Developer of Knob Hill Professional Park has now requested that public improvement Project 0386, covering public improvements In the Knob Hill Park area be canceled and that the developer be authorized to proceed with private improvements. It was recommended that the Council authorize the cancellation of Project 0386 and invoice all costs incurred by the City to the developer. Upon motion by Wachter, seconded Egan, it was resolved that the foregoing Agenda items be authorized and approved. All voted yes. CARRIAGE BILIS RSVE1M BOND ISSUE The public hearings concerning a preliminary resolution for a multi- family housing development revenue bond issue for Carriage Hills Apartment projects in the amount of $6,000,000.00 and amendment to the City Housing Plan were then convened by Mayor Bea Blomquist. Because this type of revenue bond financing is new to the City Council, the Finance Committee was directed to meet with representatives of Miller S Schroeder and review the revenue bond program and prepare a report to the Council. Due to a large number of issues facing the staff and city council, the Finance Committee has not met, and it was recommended that the item be continued until the April 17, 1984 City Council meeting. Mr. Hedges explained the project, noting that there were a large number of interested neighboring citizens present, and he indicated that the purpose was to lower the interest rates and in turn to lower the rental rates. It was noted the City has adopted a housing plan that will require an amendment to the City's Housing Plan. Dan May and James Mournier of building No. 1 in Carriage Hills appeared and presented a Petition signed by 101 persons consisting of about 65% of all owners, objecting to the rental project. Mr. Mournier stated the owners were lead to believe that condominiums would be built and that there would be no rental units in the entire project. A'letter from Kenneth Foust objecting to the City assisting in the rental project was read. Joan Benson, an owner/resident recommended against City assistance in allowing the rental • project, but it was noted by Council members that the City cannot control whether rental units would be allowed. Their objections were on the basis of devaluing the property and also objections to low-income rentals. 3 Council Minutes • March 22, 1984 After considerable discussion, Smith moved, Thomas seconded the motion to continue the hearing, both the public hearing concerning the Carriage Hills revenue bond issue and in addition, the consideration of the amendment to the City Housing Plan. It was noted that the Council had also before it a pro- posed amendment to the Housing Plan, pursuant to M.S.A. 462C authorizing the City to issue taxes and bonds and to assist in lowering the cost of financing the construction or rehabilitation of multiple dwelling structures. All voted in favor noting that there is need for additional study concerning the issue. LONE OAK TREE Mr. Hedges stated the Lone Oak Tree is scheduled to be removed about April 10 or 11, 1984 according to specifications determined by.the City. City Councilmember Wachter and City Administrator Hedges had reviewed the proposal of Mr. Kent Nerburn who is suggesting a sculpture be made using the trunk of the lone oak tree and also, noted that other alternates are being explored. No action was required by the City Council, but simply an acknowledgement that MnDOT is scheduled to remove the tree. Further report will be given by Mr. Wachter and Mr. Hedges to the City Council. • PARK SYSTEM DEVELOPMENT - BOND REFERENDUM - 1984 A special task force regarding the park system development improvements has been meeting and has recommended that a bond referendum be scheduled by the City Council for May 22, 1984 to consider the issuance of bonds for park development and improvements. Smith moved, Thomas seconded the motion to schedule a referendum on the proposed bond issue for park development and improvements for May 22, 1984 with the actual amount of the referendum to be determined by the City Council on - y 27, 1984 at a special meeting. All voted in favor. The application of Richard Winkler and Winkler Development Company for preliminary plat approval of Oak Cliff consisting of approximately 33 acres and containing 75 single family lots and 9 twin -home lots was presented to the Council. The Advisory Planning Commission, on February 28, 1984, recommended approval but had certain concerns about the proposal. Major discussion evolved around the access and circulation of the single family and twin home lots and the concept of the townhouse development referenced on Outlot B. It was noted that the entire planned development will be platted with outlots other than the areas intended to be developed at the present time. Mr. Winkler and his engineer, Bill Maurer, of Probe Engineering, were present. • Mr. Hedges introduced the project and Dale Runkle, City Planner, reviewed the 4 • Council Minutes March 22, 1984 proposal in some depth. He noted that the intention is to provide better communication between the Advisory Planning Commission and City Council and thus, the reason for more detail in packets to the City Council concerning Planning Commission's concerns. There were concerns about density revisions and Councilman Smith recommended connecting the single-family and townhouse development because of the size of the proposed townhouse areas for public safety reasons, and the need for smooth traffic flow, etc. Mr. Winkler stated that all of the single family lots comply with minimum requirements and the price range will be $110,000.00 to $130,000.00 per unit. He recommended against connecting the two areas, stating that a substantial number of trees would be taken and that there is a severe grade change. Mayor Blomquist stated there would be only one cul-de-sac and she felt the project appeared to be feasible. Councilman Smith stated that there appeared to be too many units on the townhouse cul-de-sac; that 50 units are too many units on the cul-de- sac and strongly recommended for continuity sake in developments, to connect neighborhoods. Mr. Mauer stated he felt that there was adequate safety vehicle layout, that safety vehicle access would be adequate and that there is also adequate off-street parking. There was discussion concerning proposed access to the north commercial area, but noted it was very difficult because • of the steep terrain. Mr. Colbert suggested a 20 foot wide street be widened to 32 feet on the east end, if there is only one access. Both Councilman Smith and Councilman Wachter suggested reasonable variances be provided for a through -street, including saving of trees, setbacks, etc. and yet connect the two projects. Blomquist moved, Thomas seconded the motion to approve the application, subject to the following: 1. The townhouse plat shall provide for two accesses to the townhouse zoned area from Slater's Road. 2. The total density in the planned development shall be reduced by 61 dwelling units for the Outlot B portion or the area west of Slater's Road. The new density number for this area west of Slater's Road should be 231 dwelling units total as opposed to the 56.56 acres by 5.5 dwelling units per acre. Further, 6 single family lots will be authorized on Jones Street East of Slater's Road. 3. All lots being platted shall meet the minimum R-1 and R-2 zoning standards. 4. The 50 townhouse units proposed on the north shall be approved in concept only and a detailed review will be done at the time this area is platted. 5. The applicant shall meet all other obligations of the Winkler Jack- son Planned Development in regard to dedication of parkland and the grading or • escrowing money for grading of the parkland to a suitable condition. 5 Council Minutes March 22, 1984 • 6. A homeowner's association or common maintenance agreement shall be required for the 8 twinhome lots. 7. All other City Code requirements shall be adhered to. 8. A detailed grading and erosion control plan shall be required to be submitted for approval by staff. 9. Overflow outlets shall be provided from the two proposed detention ponds into Pond AP -10. 10. There shall be 'no dead-end water mains unless they provide future service to adjacent property. 11. Future development of the townhouse development on the North on new Outlot B shall provide for a 32 foot wide improved private street constructed to City standards. 12. Ponding easements shall be dedicated over the proposed retention ponds located in Block 2 and Block 4. 13. Utility and drainage easements shall be dedicatd as required by • staff. 14. All costs for internal utilities and streets shall be the sole re- sponsibility of this development. Councilman Smith was concerned that because the townhouse area was only a concept, that it could be changed and revisions could take place in the future. A neighboring Burnsville residential owner was present and had con- cerns about drainage and trees in the southwest corner of the proposed plat. The developer indicated that the trees would not be removed in the drainage area, nor will the drainage area be filled. The staff recommended a ponding .easement in the area. .Blomquist, Egan and Thomas voted in favor; Wachter and Smith -voted no. ROSE BILI. ADDITION - PRELDQNARY PLAT The application of Howard Kyllo and Howard Kyllo Development for prelimi- nary plat approval of Rose Hill Addition, consisting of approximately 12.4 acres with 14 single family lots was next heard. Dale Runkle discussed the application and Jim Hill, Planner -Engineer, appeared for the applicant. There was discussion concerning the Planning Commission recommendations where the Commission recommended approval and noted the reasons for connection to the Blackhawk Hills development to the east. There were no objections. Egan moved, Wachter seconded the motion to approve the application, subject to the • following recommendations: 2 Council Minutes • March 22, 1984 1. The grade of Knoll Ridge Drive shall be within City standards. 2. All other City ordinances shall be met. 3. A detailed grading and erosion control plan shall be submitted for approval by the City. 4. The water main shall be looped from Kyllo Lane to Blackhawk Cove. 5. If installed privately, plans and specifications for utility instal- lation shall be in accordance with the City's Engineering Guidelines and prepared by a registered engineer. 6. A ponding easement shall be required to incorporate the high water elevation of Blackhawk Lake over Lots 1-9. 7. All easements shall be dedicated as required by staff in the Engi- neering Report. • 8. This development shall be responsible for the deferred storm sewer assessments as mentioned in the Engineering Report. 9. This proposed development shall be responsible for trunk area water main and sanitary sewer assessments as a result of creating 10 additional lots with respect to the original parcel. 10. All costs associated with the installation of public improvements for this development shall be the sole responsibility of this development. 11. The plat shall satisfy all City park dedication requirements. All voted in favor. LEXINGTON SQUARE - PRELIMINARY PLAY The application of Northland Mortgage Company for preliminary plat approval of Lexington Square consisting of approximately 132 acres and con- taining 369 single family lots was presented to the Council.. Mr. Hedges briefly introduced the application and Dale Runkle reviewed the proposal in some detail. He also reviewed the highlights of the discussion before the Advisory Planning Commission and noted that the smallest lot proposed appar- ently is 8,700 square feet with the overall average being 11,707 square feet. He reviewed the street access including Northview Park Road, noting that it is proposed as a neighborhood community collector under the Eagan Transportation • Plan, but now proposed as a neighborhood collector where direct access could be allowed. 7 Council Minutes • March 22, 1984 The minimum lot width would be 75 feet and the terrain is very level and untreed which would substantiate the type of development being requested. Planning Commission members had concerns about back yards abutting Wescott Road and that berms ,would not be practical, but that landscaping was proposed. Another important issue discussed was drainage and it was recommended by the staff that all drainage go to the north. Wayne Tower of Suburban Engineering was present as were representatives of the applicant and noted that there were only 5 lots under 9,000 square feet in size. Mr. Tower also recommended that the southerly tier of lots be allowed to drain to the south, noting the additional cost in installing pipe running water to the north. Mr. Colbert strongly recommended that all water be diverted to the north because JP -30 to the south cannot handle additional storm drainage and no plan has been submitted to develop the land to the south at the present time. Bruce Patterson of Suburban Engineering also stated that the project would not add additional water to Pond JP -34 and Mr. Colbert noted that only about 200 feet of additional pipe would resolve the potential prob- lem. An alternate would be to restrict development in the south area until the storm sewer is installed. Mr. Wachter suggested more consistency in the street names. The applicant noted there are now 373 lots with some revisions • having been made and it did agree to install the storm sewer to run all water to the north. Smith moved, Thomas seconded the motion to approve the applica- tion subject to the following conditions: 1. The plat shall be subject to the Dakota County Plat Commission's review and comment because the plat abuts a County road. 2. No variances for setback or lot coverage shall be allowed except for topographic or vegetation reasons. 3. The City shall approve the policy on neighborhood collector streets. 4. Lot size deviations shall be approved in accordance with the pre- liminary plat submitted with the smallest lot size being 8,700 square feet. The proposed building plans shall meet all of the setback requirements of the R-1 zoning district. 5. An additional access shall be provided by an extension of Kettle Creek Court to Kettle Creek Drive, stubbing at the easterly property line. 6. All other City Code requirements shall be adhered to. The developer shall organize a private architectural review board to control architectural plans for the residences. 7. A detailed grading and erosion control plan shall be submitted for • approval by staff. Council Minutes • March 22, 1984 N 8. All drainage over this proposed development shall be directed to the north. 9. If installed privately, plans and specifications for public improve- ments must be prepared by a registered engineer in accordance with City - designed guidelines. 10. All lateral water mains shall be looped unless they will be utilized for future extensions. 11. This development shall be responsible for an 8 foot bituminous trailway along Wescott Road and Northvlew Park Road according to City specifi- cations. 12. Right-of-way shall be dedicated as referenced in the Engineering Report.for Wescott Road, Lexington Avenue, Northview Park Road and as further required in the Engineering Report. 13. -All utility anddrainage easements shall be dedicated as referenced • in the Engineering Report and required by staff. 14. A 25 foot slope easement shall be required adjacent Lexington Avenue. 15. A 15 foot trailway easement shall be required within the 50 foot NSP easement along the East line. 16. Trunk area sanitary sewer, water and storm sewer assessments shall be this development's responsibility at the time of final platting unless projects for these improvements have been approved by Council. 17. The costs of all public improvements, with the exception of trunk - related improvements, shall be the sole responsibility of this development. 18. A 5 foot sidewalk along the east side of Lexington Avenue shall be the responsibility of this development. 19. A modification of the planned development agreement shall be pro- vided to reduce the total number of units to 373 and that there be no credit for dwelling units from this parcel shifted to any other parcel with the PUD. 20. The proposed exception or outlot within the center of the plat shall be subject to a cash park dedication requirement at the time that it becomes platted into lots, if platted at a separate time. • All voted yea. a Council Minutes March 22, 1984 • SAFARI ESTATES 29D ADDITION - PREUXINARY PLAT & REZONING The application of Gerald Pearson and Bill Diedrich to rezone from A (Agricultural) to R-1 (Single Family) and for preliminary plat approval of Safari Estates 2nd Addition consisting of approximately 23 acres proposed to contain 41 single family lots was next heard. Mr. Runkle indicated that the Advisory Planning Commission at its February 28, 1984 meeting recommended approval, subject to certain conditions. In explaining the proposal, he indicated that all lots now comply with the'12,000 square foot criteria and that the Planning Commission recommended the word "Estates" be stricken, due to the size of the lots being less than 20,000 square feet under the Estate zoning category. Mr. Pearson and Mr. Diedrich were present and stated that they requested an increase from 41 to 42 lots with one additional lot on Safari Pass. There were no objections. Wachter moved, Egan seconded the motion to approve the application for rezoning and also to approve the appli- cation for preliminary plat approval with 42 lots, subject to the following conditions: 1. That the word "Estate" be eliminated from the name of the plat. 2. All lots shall meet or exceed the R-1 zoning criteria for square • footage and lot width. 3. All other City ordinances shall be adhered to. 4. An overflow outlet from the proposed retention pond within Block 3 of this proposed development shall be constructed prior to or concurrent with phase two of.this proposed development. 5. A detailed grading and erosion control plan shall be submitted for approval by staff. 6. Water main shall be looped from Galaxie Avenue to Safari Pass through the cul-de-sac. 7. If installed privately, plans and specifications shall be prepared by a registered engineer in accordance with City designed guidelines. 8. No direct access will be allowed from Galaxie Avenue. 9. An additional 17 feet of right-of-way shall be dedicated for Galaxie Avenue. 10. A ponding easement will be required over Lots 21 - 23, Block 1, to encompass the high water elevation of this pond when determined. 11. All utility and drainage easements shall be dedicated as required by • staff. 10 Council Minutes is March 22, 1984 12. All costs associated with this development shall be the sole respon- sibility of this development. All voted yes. MIMUIST LAS L37T STATION - CONTRACT 084-3 Formal bids have been received for the installation of a lift station pump for.Almquist Lake and the construction of access drive from Covington Lane to the lift station. Mr. Colbert reviewed the alternates, including grass paver material rather than bituminous access drive. The grass paver would add $4,430.00 above the traditional bituminous access drive material. In addition, another alternate was for the equipment pump, but it was recom- mended that the pump be eliminated. John Candell, attorney, appeared for Mr. and Mrs. Briggs, the affected property owners, and stated their concerns about the type of driveway and that they did not know there was an access that would be installed at the time they purchased the lots. They recommended the grass paver material and also requested an access gate be installed. After discus- sion, Smith moved, Egan seconded the motion to award the contract to Orr Construction with the total base bid of $29,417.25 with grass paver installa- tion and bituminous closer to the pond at the lower end, with the further understanding that Mr. and Mrs. Briggs will execute an access drive easement • from Covington Lane across their lot to the station, according to City ease- ment standards. Further, that the property owners would have certain con- trols over the proposed gate, but that the drive be accessable to necessary City vehicles. All voted yes. Mr. Candell agreed that the conditions would be fulfilled by his clients. NATIONAL DEVELOPMENT COUNCIL TRAINING Mr. Hedges stated that Bill Escher, the acting Executive Director of the Dakota County Chamber of Commerce has requested an appropriation of'$200.00 to pay a portion of a four-week course sponsored by the Minnesota Department of Energy and Economic Development. Mr. Escher was present and discussed the financing topics covering financing for business and noted that West St. Paul and Mendota Heights have approved the sum of $160.00 each, which was now being requested from the Eagan City Council for the training. Smith moved, Thomas seconded the motion to authorize the expenditure of $160.00 as requested. All voted in favor. City Administrator Hedges submitted a proposed request for expenditure of approximately $8,000.00, including $3,500.00 to $4,500.00 for labor survey, slide presentation for the City, and other necessary expenses for the Economic Development Commission. There was some discussion concerning the ability to • fund the project. Egan moved, Thomas seconded the motion to authorize $8,000.00 to be allocated, noting that it is a non -budgeted item. All members voted yea. 11 Council Minutes March 22, 1964 • SUBSET 29D ADDITION - FINAL PLAT The application for final plat approval of Sunset 2nd Addition was brought before the Council. The developer -owner was present and there were no objections. The staff recommended approval subject to compliance with all necessary ordinances. Egan moved, Wachter seconded the motion to approve the recommendation. All voted in favor. EAGAN/BURNS9IIJ.E JOINT CABLE CMUSSION UPDATE Mr. Hedges and Councilman Smith discussed with the Council the considera- tion of the single headend for the Joint Cable Communication System. This would consist of a modification of the cable franchise and the Joint Cable Commission has now recommended approval. A private engineer consultant was hired by the Commission to evaluate the design and noted that the original one headend and one hub with FM interconnect would not have worked as originally bid. Wachter moved, Egan seconded the motion to approve the single headend • and hub location as recommended. All voted yes. SUNSET ADDITION - FINAL PLAT The application for final plat approvel of Sunset Addition was submitted and the staff noted that all necessary requirements had been fulfilled by the applicant. Smith moved, Thomas seconded the motion to approve the final plat application, subject to compliance with necessary City requirements. All voted yea. OAK CLIFF POND OUTLET - PEASIBILITY REPORT - PROJECT /400 The City Council earlier had approved the application for the preliminary plat approval of Oak Cliff Addition. Mr. Winkler now has indicated that he will install privately the internal streets and utilities to service the subdivision. However, the drainage from the subdivision will drain into what we'll refer to as Oak Cliff Pond AP -10 which requires a lift station and outlet to control the water elevation. The developer has petitioned for feasibility report and Egan moved, Wachter seconded the motion to accept the petition and authorize the preparation of feasibility report for Project 0400. All voted yea. u 12 Council Minutes • March 22, 1984 • SAFARI ADDITION - FEASIBILITY REPORT - PROJECT /402 The developer of the proposed Safari Addition, formerly known as Safari Estates 2nd Addition, streets and utilities, has been submitted and requested that the streets and utilities be performed under City contract. Upon motion by Thomas, seconded Egan, it was resolved that the petition be received and that the Consulting Engineer be authorized to prepare a feasibility report for Project 4402 covering streets and utilities and further to order the simul- taneous preparation of detailed plans and specifications. All voted yea. ROSE HILL ADDITION - FEASIBILITY REPORT - PROJECT /403 The Council earlier in the meeting approved the preliminary plat for Rose Hill Addition and the developer has now requested plans and specifications be prepared simultaneously with the feasibility report. The petition having been submitted, the staff recommended approval and receipt of the petition. Upon motion by Egan, seconded Thomas, it was resolved that the petition be received and that the Consulting Engineers be authorized to prepare the feasibility report for Project #403 and in addition, the preparation of detailed plans and specifications. All voted in favor. COUNTY ROAD IMPROVEMENTS Tom Colbert reviewed with the Council a proposal of the Engineering Department that Dakota County upgrade numerous County Roads within the City due to the extremely heavy influx and development. He has prepared the pro- posal to the County for the improvements, including proposed year of construc- tion, and noted that the Transportation Advisory Board of the Metropolitan Council requested applications for FAU funding assistance by April 16, 1984. These would be for projects to be awarded in 1986, 1987 and 1988. He sub- mitted a proposed Resolution for construction purposes to be submitted to Dakota County which may also include County bonding for highway improvements and also recommended that the County do preliminary designs on County Roads for development purposes. Wachter moved, Egan seconded the motion to approve the Resolution and authorize its execution. All voted yes. MUNICIPAL STATE AID STREETS A proposed Resolution designating Municipal State Aid streets within the City has been prepared by the Engineering Division of the Public Works Depart- ment for the year 1984. It was recommended that Four Oaks Road, Coachman Road to Pilot Knob Road, be deleted from MSAS designation and designate four streets to maintain the maximum mileage designation, including a portion of Northview Park Road, Coachman Road, Yankee Doodle Road and Blue Gentian Road • as designated in the report. Egan moved, Smith seconded the motion to approve the resolution revoking and establishing certain Municipal State Aid streets and authorize its execution. All voted in favor. 13 Council Minutes March 22, 1984 • WATER TRRAT11U PLANT - CHANGE ORDER #4 - CONTRACT #83-01 The staff has recommended that after research into the filter -media material installed in the new Water Treatment Plant, that the specified par- ticle size be changed which would result in considerable savings in operating costs. Wachter moved, Thomas seconded the motion to approve Change Order 04 to Contract #83-01 for an addition of $6,312.00 for filter -media material. All voted yes. I -35E AND LONE OAK ROAD - TRAFFIC SIGNAL AGREEIONT Traffic Signal Agreement #62017M at I -35E and Lone Oak Road has been received from the Minnesota Department of Transportation pertaining to costs associated with operation and maintenance of the signal and related to street lights, and the staff recommended approval. Wachter moved, Egan seconded the motion to approve the Traffic Signal Agreement for maintenance and operation. All voted yes. LEXINGTON PLACE 2ND ADDITION AND LEXINGTON PLACE SOUTH • UTILITIES - PROJECT #404 The petition has been received from U. S. Homes, Inc. for feasibility report to complete the installation of utlities to service Lexington Place subdivision, adjacent to Duckwood Drive. An application is being submitted to change the apartment condominium development to small lots, zero lot line, single family development. It was noted that in order to provide sanitary sewer, an easement is required to cross the westerly portion of the Barry Tilley property. Upon motion by Egan, seconded Thomas, it was resolved that the Petition be received, that the Consulting Engineer be authorized to pre- pare a feasibility report for Project 0404 covering utilities and to authorize the staff and City Attorney to commence condemnation over the Barry Tilley property for the necessary sanitary sewer easement, with the condition that U. S. Homes, Inc. guarantee all costs of acquisition of the easement. All voted yea. CEDARVALE 2ND ADDITION - CONTRACT #84-7 The plans and specifications for Contract #84-7 consisting of storm sewer and driveway for Cedarvale 2nd Addition were submitted to the Council. The Council had approved the project and there was discussion concerning adding landscaping with the owner of the Country Club Market recommending that land- scaping be included as an alternate in the bids. Egan moved, Wachter seconded the motion to approve the plans for Contract 084-7 and authorize the adver- • tisement for bids for an opening to be held at 10:30 a.m. on Friday, April 13, 1984 at the City Hall. All voted yea. 14 Council Minutes • March 22, 1984 • It was noted that Scott Merkley has been hired as an Engineering Tech II and has been designated as an alternate member on the Advisory Planning Com- mission. Councilmembers discussed a proposed replacement and the City Admini- strator was requested to distribute the names of the persons who had applied for the position earlier in 1983. RAHN ROAD - PROJECT /405 - UPGRADING Public Works Director, Tom Colbert, stated that Rahn Road continues to handle increasing volumes of traffic and that the width and design section is inadequate for the present traffic conditions. MSAS funding would require widening to a minimum standard of 44 feet with concrete curb and gutter, but due to the anticipated easement acquisitions and public hearings required, it was suggested that the width be somewhat less than 44 feet. Hlomquist moved, Smith seconded the motion to authorize the preparation of the feasibility report for Rahn Road street improvements, including several alternates in design. All voted in favor. [;# 1" :: tl: fr,.i. IY V 4:1: A meeting of the City Council Finance Committee will be held at 12:00 noon on Wednesday, April 11, 1984 at the City Hall. ANIMAL WARDEN VEHICLE The Council again discussed the proposed acquisition of a vehicle for the animal warden and several alternates were discussed. Hlomquist moved, Egan seconded the motion to reconsider the motion adopted earlier in the meeting concerning the purchase of a full-sized van. All voted in favor. Egan then moved, Smith seconded the motion to rescind the earlier motion to purchase the van in order for the Council to review alternates. All voted in favor. There was discussion concerning the possibility of contract for service for dog catching at some time in the future. Smith moved, Thomas seconded the motion to utilize an existing City van for the Animal Warden and consider the con- tract for service issue at the time of the preparation of the 1985 budget. All voted in favor. Egan moved, Wachter seconded the motion to approve the following Check- 18 list dated: All voted in favor. 15 Upon motion duly made and seconded, the meeting adjourned at 12:00 p.m. All voted yea. City Clerk 16 PHH E