The URL can be used to link to this page

06/19/1984 - City Council Regulare AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL JUNE 19, 1984 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - DEPARTMENT HEAD BUSINESS A. Fire Department. B. Police Department IV. 6:55 - CONSENT AGENDA C. Park & Recreation Department D. Public Works Department T14 A. Contractors' Licenses fl B. $500 Contribution to the 4th of July Association for Eagan 4th of July Celebration 1(,7 C. Non -Intoxicating Liquor License/Eagan 4th of July Association -p 19 D. Personnel Items I IbE. Final Plat, Lexington Place 2nd Addition 112F. Final Plat, Lexington Place South Z�( C Project 406, Hackmore Drive - Streets & Utilities fs, H. Project 409, Brittany 7th Addition/Streets & Utilities P 161. Project 411, Patrick Eagan Park/Birch Park Addition - P Trunk Storm Sewer Outlet ALJ. Change Order Q1/Yankee Doodle Reservoir Repainting �-A(X. Project 415, Cedar Cliff Commercial Park -.Streets and Utilities V. 7:00 - PUBLIC HEARINGS p"i'TA. Project 399 (Silver Bell Road - Street Repair) �3QB. Woodridge Properties for Consideration of Multi -Family Housing Revenue Bonds in the Amount of $9,500,000 P q& C. Cinnamon Ridge Limited Partnership for Consideration of Multi -Family Housing Revenue Bonds in the Amount of $12,500,000 VI. OLD BUSINESS q.SbA. Timberline Civic Association Request to Review Level of Noise Emission at Sperry Semi Conductor Plant �7 B. Dunn Real Estate Management, Inc, (Edmund B. Dunn), for Preliminary Plat Pheasant Knoll Townhomes Consisting of CApproximately 18.7 Acres and Containing 80 Townhouse Units Located on Outlot A, Thomas Lake Heights Addition VII. I%. R. %I. p 91 C. Sienna Corporation (Rod Hardy) for Preliminary Plat, Birch 1 Park Addition, Consisting of Approximately 43 Acres & Containing 77 Dwelling Units in Outlots B, C, D, E and F, Windcrest 2nd Addition P' 1q3 D. South Oaks Pond Water Elevation NEW BUSINESS p 141A. Sienna Coporation (Rod Hardy) for Preliminary Plat of Pilot 1 Pointe Consisting of Approximately 8.8 Acres and Containing 20 Single Family Lots, Located in Part of the NW 1/4 of Section 22, T -27N, R -23W (North of Deerwood Drive, East of Pilot Knob Road) 16DB. Thomas A. Hafner for Request for a Variance From the 5' Sideyard Setback Requirement for a Garage in a R-1 District, Lot 19, Block 7, Cedar Grove 03, NE 1/4 of Section 19 1(0ZC. Nolan & Nolan, EZ Mini Storage, Request for a Building T' Permit to Expand the EZ Mini Storage Located in Part of the SE 1/4 of Section 19, T 27N, R 23W, (Located Between Old T.H. 13 and New T.H. 13 ADDITIONAL ITEMS I6`3 A. Storage on Harvey Braun Property B. Cable Television Commission Update py (&L C. Contract 84-13, Lexington Avenue Booster Station /',/66 D. Contract 84-10, Coachman Road/Silver Bell Road P, 1(,l E. Contract, 84-12, Rose Hill Addition VISITORS TO BE HEARD (for those persons not"on the agenda) ADJOURNMENT 0 • MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 15, 1984 SUBJECT: AGENDA INFORMATION MEMO FOR JUNE 19, 1984, CITY COUNCIL MEETING After approval of the June 5, 1984, regular City Council minutes and special City Council meeting minutes for the March 27, 1984, meeting and the agenda for the June 19, 1984, City Council meeting, the following items are in order for consideration. (Special Note - The March 27, 1984, minutes were recognized in the agenda information memo for the June 5, 1984, meeting, however, were inadvertently left out of the packet and therefore were not included as a part of the approvals by the City Council.) s � A. Fire Department -- There are no items to be considered under Fire Department at this time. B. Police Department -- There are no items to be considered under Police Department at this time. C. Parks and Recreation Department -- The Parks and Recreation Director and City Administrator have been discussing different alternatives to handle staffing relative to the development projects that will be approved as a part of the overall park referendum. The City Administrator reviewed a number of alternatives with the City Council prior to the park referendum in early May at a workshop and it was decided that if the park referendum was approved, there would be additional discussion and a decision reached in June to allow for proper implementation of park develop- ment during 1984. There are three specific alternatives that have been suggested by the City Administrator and Director of Parks and Recreation: 1) Outside consulting firm, 2) internal landscape architect, 3) project manager. At the last regular City Council meeting the City Administrator asked specifically if the City Council had objections to any of the three (3) alterna- tives. The City Administrator was given direction to further review the three (3) alternatives along with the Director of Parks and Recreation. The alternatives, comments regarding the alternatives and job descriptions were prepared for final review by the City Administrator and Parks and Recreation .Advisory Commission. Copies are enclosed on pages 3 through The Advisory Parks and Recreation Commission is recommend- inFhe alternative concept of an internal landscape architect. The City Administrator has reviewed the various alternatives with City Councilmember Egan, who is to be absent at the June 19 meeting, and the City Administrator will state City Councilmem- ber Egan's position on providing staffing for the park referendum in the absence of City Councilmember Egan. Agenda Information Memo June 19, 1984, City Council Meeting Page Two ACTION TO BE CONSIDERED ON THIS ITEM: To approve an alternative to provide the necessary staffing to implement development work as a part of the park referendum bond issue. Special Note - The actual hiring of a firm, project manager or internal landscape architect will take place at a later date. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered at this time. • 0 Y ALTERNATIVE SERVICE ADVANTAGES "Outside" Consulting Firm Provide design detail, engineering, (1) Expedite bid specification and, if desired, (2) Generally staff to provide a broad range of site inspections. service from survey work to design to specifi- cations. "Internal" Landscape Architect In-house design detail, bid spec- (1) Best control of project(s) detail, therefore, ifications and site inspection - lends itself to concept of City as general con - may require using outside help for tractor. survey work and utilities. (2) Least expensive of three ' (3) Most flexible to park needs Project Manager(s) COSTS Provides and monitors schedule for development -advance alternatives - aids in decision making process. Estimates are between 5.5 and 6.5% of total construction budget plus hourly fee for staff service ranging from $55.00 to $35.00 per hour - roughly 6% of $4,000,000 = $240,000 One person at $30,000 (max) plus 1/3 for fringe labor costs = $40,000 times four years = $160,000 One estimate is 2.5% of construction/design costs. 2.5 x 4.5 = $112,500 plus direct expense and design fees -(See above). • (1) Keeps projects on track (2) Provides management experience DISADVANTAGES (1) Loss of design control on project - particularly the "details" (2) Some loss of continuity - project can become f� "lost" in large firm I (3) Will still require staff involvement (1) Finding the "right" individual with a good mix of skills and knowledge. (2) will still require some outside services. (3) Parks may not progress as fast (4) More work for existing staff. (l) Adds to cost, service does not provide for engineering or design detail. (2) Will reduce staff time for "maintenance items" but not for involvement in project details. E COMMENTS 1. ;'OUTSIDE" CONSULTING FIRM: This is the "traditional" method of parks development. My experience with this (on over a half dozen development and redevelopment projects) has been very good, largely because the right firm was obtained and the City design team had built in a number of "decision thresholds" to retain control (at an added monetary expense). The biggest single deterrent in my mind is the loss of contact with details and the review and selection of alternatives. To avoid this pitfall requires a great deal of staff involvement which is nearly impossible to achieve when the design work is done at a separate location. It also becomes a duplication of effort. 2. "INTERNAL" LANDSCAPE ARCHITECT: • Again, I've experienced this on a number of projects in the past - both large and _. small - favored because it allows better "detail" control; it too involves a great deal of staff time in review and decision making. I believe a "superior product" will be the end result if a capable, experienced individual(s) can be found to fill the role. Cost effective, but often slower than the above, people may get upset because they don't see immediate parks development - will place great stress and strain on staff and Commission, concern that one person may not be enough. 3. PROJECT MANACER(S): Project Managers can take a lot of the "administration detail" away from staff - allowing efforts to be concentrated on significant design issues. The cost of this at 2.5% for one project manager is reasonable. However, this cost does not include design and engineering - another cost additive. For the cost of this "manageri service," a lot of lesser paid staff. assistants could be employed to be part of t design team. I/ ROUGH DRAFT POSITION TITLE: DEPARTMENT: POSITION ACCOUNTABLE TO: CITY OF EAGAN POSITION DESCRIPTION LANDSCAPE ARCHITECT/PARK PLANNER PARKS AND RECREATION DIRECTOR OF PARKS AND RECREATION NATURE OF WORK: The responsibility of the Landscape Architect/Park Planner shall involve two basic functions. 1. The analysis and long-term planning relating to the • City Park System. 2. Provide detailed park plans, specifications, con- struction documents and field inspection of con- tracted work. MAJOR AREAS OF ACCOUNTABILITY: 1. Performs environmental inventory and site analysis of areas proposed for parks. A. Prepares an analysis of a proposed plat development • relative to the park area. B. Analyzes and evaluates the potential use of the park within the Master Park Plan. C. Recommends changes which may enhance the park area and proposed residential development. 2. Does planning and design of park areas. A. Prepares site and program analysis. B. Does site plan, construction drawings, cost estimating and writing of specifications. _C. Prepares advertisements and receives bids'for development and construction. _lam PAGE TWO. D. Does field verification. E. Reviews.contractor claims for payment. F. Process contract documents, change orders, etc.. 3. Inspects the installation of plant material, parks equipment or other construction projects to insure that construction is consistent with the design specifica- tion or special provisions. 4. Reviews all subdivision and development plans to insure -landscaping is in compliance with the City Ordiance. 5. Performs specialized design functions for development • and construction of sidewalks, park and play equipment, trails, street lighting, irrigation, signage, and other related park or City projects. 6. Prepares charts, renderings, plan view and other graphics used in design plans and various reports or studies by the department. 7. Provides illustrations and other work in connection with programs and brochures of the department and the • City. 8. Keeps the Director of Parks and Recreatiori informed as to significant matters'on projects assigned that you will need to know to coordinate responsibilities of others. 9. Performs other duties and assumes other responsibilities as a parent or as delegated.. EXAMPLES OF PERFORMANCE CRITERIA: 1. The ability to express oneself in writing in a clear and precise manner. 2. Able to oral express oneself clearly and concisely in large group settings including neighborhood park meetings. Page Three. 3. Ability to perform field inspections, maintain field records and notes in an accurate, complete and timely manner to be able to provide necessary project informa- tion. 4. Knowledge and details of construction drawing as well as structural knowledge is necessary. 5. Ability to draft and design work which is neat, complete, creative, accurate and readily understood. 6. A good working knowledge of plant materials, aerial • topography, civil engineering, agrimony, botany and biology. 7. An understanding of the bidding procedures and process in developing specifications, working drawings and contract documents. 8. Maintain good working relationship with other City employees, property owners, developers, contractors so work can proceed in an orderly and businesslike • manner. 9. Sensitive to landscaping design, form, selection of materials, seasonal variation, maintenance and costs. DESIRABLE KNOWLEDGE, TRAINING AND EXPERIENCE: 1. Complete knowledge in details of parks planning, designs, construction, grading and drainage. 2. Knowledge of plant materials, soils, hydrology, botany, agronomy and ecology. 3. Knowledge of cost estimating, writing specifications, bid contract documents and procedure of field inspections. 4. Knowledge of construction practice, parks maintenance practices, design criteria. -16 7 PAGE FOUR. MINIMUM REQUIREMENTS: . Graduation from university with a Bachelor's Degree in landscape architecture. Two-four years experience in analysis and park planning. Able to obtain registration within one year. C W • 1-1 L I PROJECT MANAGEMENT SERVICES GENERAL SERVICES 1. Prepare and monitor a comprehensive Master Schedule combin- ing programs for selection of the design professionals, coor- dination of the various stages of design, government approvals, final design documents, bidding and coordination of construction. 2. Provide technical construction input to the City and the project team for systematic control of the design, pre -construction and construction phases of each project. 3. Prepare and monitor a Control Estimate for design and construc- �i tion costs. 4. Prepare construction schedules, monitor progress and report on significant variances. 5. Provide constant liaison and consultation with the Citv in decision making for all phases of design and construction to enable the City to obtain the most value for each dollar spent. 6. Provide the ability to anticipate problems and potential cost ..� increases in advance of their occurrence. 7. Review and verify that work described in design or construction invoices has been completed. DESIGN DEVELOPMENT PHASE r7 1. Investigate construction labor and product availability to �i determine any unique conditions which may jeopardize cost efficient designs and economical construction. 2. Establish criteria for and/or make recommendations for selecting the design professional team including but not limited to the Landscape Architect, Engineers, Soils Consultant and other con- sultants as required. 3. Establish, together with the City and the design team, the City's design requirements. 4. Review drawings and specifications as they are being prepared, and offer recommendations for alternative cost effective design details. I DESIGN DEVELOPMENT PHASE (Continued) 5. Provide the City with reliable cost information and budgets through the schematics, design development and prebid stages 'n of design. 6. Develop a Critical Path Network and/or Precedence Diagram to establish a workable design development schedule including programming, major design decision milestones and major design completion milestones for the Program. ' 7. Identify Federal, State and local government approvals required and coordinate the preparation and submittal of documents required for same. IPRE -CONSTRUCTION PHASE 1. Prepare and provide constant review of the Control Estimate • for the Program. Keep the City continuously informed of any major variations in the Control Estimate. 2. Hold weekly design/coordination meetings to coordinate the efforts .of project design and construction management personnel. 3. Advise on construction contracting strategy and coordinate bid package preparation with the City and the design professional team. 4. Evaluate and pre -qualify contractors, if possible. Submit recom- mended bidders list for the City's review and approval. 5. Conduct pre-bid conferences to familiarize bidders with bid docu- ments and management and coordination techniques to be used on the Program. • 6. Analyze contractor bids, review with the.City, and make recom- mendations for contract awards. CONSTRUCTION PHASE 1. Provide overview of on-site contractors' performance and monitor construction progress to ensure compliance with Master Schedule. 2. Provide liaison between the City and the design and construction team. to CONSTRUCTION PHASE (Continued) 3. Ensure that all Contractor CPM Networks/Precedence Diagrams are updated regularly. 4. Prepare monthly status report to the City stating the financial status of the Program, the construction progress of each project, quality control or other potential problem areas critical to a successful Program completion. 5. Coordinate and ensure contractor adherence to safety programs and Affirmative Action Programs, if required. 6. Review each contractor's monthly application for payment concurrent with submission to the City. 7. Ensure that Contractors coordinate the preparation of punchlists well in advance of each Project's completion and establishes a management system for correction of deficient work. S. Ensure that contractor's Dreparation of "as -built" drawings for each Project is done on a timely basis. END OF PROJECT MANAGEMENT SERVICES El F1 ii FEES AND CONDITIONS FOR PAYMENT PROJECT MANAGEMENT SERVICE FEES We would propose to provide Project Management Services as outlined in the Project Management Services section of this proposal for a fee of 2.58 of total improvement budget cost. Improvement budget costs for this project are assumed to be $4,500,000 and would include all hard and soft costs, and would also include but not be limited to costs for land, architect, engineers and other design professionals and consultants, project legal work, permits, sitework costs, financing, project management services, construction costs in- cluding contractor overhead, profit or fees. In addition, reimbursable costs such as those listed below in the Reimbursable Expenses section would be invoiced monthly as indica- ted and would be due thirty (30) days thereafter. • Reimbursable Expenses Compensation for reimbursable expenses would be in addition to the fee. These expenses would be incurred in the perform- ance of the outlined services. A detailed budget of all re- imbursable expenses would be prepared by the Project Manager for the City's review and approval prior to the start of con- struction. Reimbursable expenses may include: On -Site Management: Cost of management, technical, and clerical personnel assigned to each Project which may in- clude but is not limited to the following: Project Engineer, Secretary, and/or Clerk. Such personnel, subject to the City's approval, may be assigned and become reimbursable prior to the actual start of construction. Cost of on-site personnel • shall be reimbursed at Direct Personnel Expense'plus 508. (Direct Personnel Expense includes cost of salaries and of mandatory and customary -benefits, such as statutory employee benefits, insurance, pensions and similar benefits, and will be computed at 1.25 times the salary of the employee or 1.33 times the wages of union employees.). Miscellaneous: Cost of reproductions, postage and handling of Drawings and Specifications; permits and licenses or other fees paid in the interest of the Program; expense of trans- portation when travelling in connection with the Program; cost of electronic data processing. 1v U CONDITIONS FOR PAYMENT A lump sum fee for the Program would be computed by multiplying the 2.5 percent fee by the total improvement budget as estimated by the Project Manager and as approved by the City. The fee would be unaf- fected by variations between the improvement budget and the actual cost of the Program unless the City initiates an increase in scope. In that event, the percent fee would be applied to the additional improvement budget amount caused by the increase in scope. This lump sum fee would then be distributed to the Project Manager as follows: The initial forty percent (408) would be divided into four (4) equal monthly payments based on the anticipated pre -construction schedule. The remaining sixty percent (608) would be divided into eight (8) equal monthly payments based on an anticipated eight (8) month construction schedule. SUSPENSION If the Improvement Program is suspended for three months or abandoned, the Project Manager would be paid for its compensation then due, plus termination expenses. If the project is resumed, compensation would be subject to renegotiation. TERMINATION The construction phase and the Project Manager's responsibilities would terminate when the final certificate for payment is issued by the Architect. Prior to the completion of construction, this Agreement may be termi- nated by either party upon seven days' written notice should the other • party fail substantially to perform in accordance with its terms through no fault of the other. In the event of termination by the City, Project Manager would be paid its compensation plus reimbursable expenses for services performed to termination date and all termination expenses. Termination expenses are those directly attributable to termination plus 108 of that portion of Project Manager's total base fee for the phase of work in progress not yet paid at the time of termination. END OF FEES AND CONDITIONS FOR PAYMENT 43 Agenda Information Memo June 19, 1984, City Council Meeting Page Three There are eleven (11) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council desires to discuss any of the items in further detail, those items should be removed from the Consent agenda and placed under Additional Items unless the discussion required is brief. CONTRACTORS' LICENSE A. Contractors' License -- The City has received contractor license applications for contractors who do work in the City of Eagan and seven -county metropolitan area. All of these contrac- tors are considered reliable according to the Protective Inspections Department. The necessary documents and fees have been submitted and it is the recommendation of the Chief Building Inspector that the contractors' license be approved. Enclosed on page 16 is a copy of the list of proposed contractor license. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the contractor license list as presented. • FOR JUNE 19, 1984 CITY COUNCIL MEETING HEATING & VENTILATING CONTRACTORS: 1. American Burner Service 2. R.L. Anderson - Beckstrom, Inc. 3. H. Conrad Mfg. Co. 4. Total Energy Heating & Cooling • GENERAL CONTRACTORS: 1. Enerjac Construction Co. 2. Feature Builders 3. Grand Oaks Development 4. Jad Ron Corp. 5. Charlie Kopp, Jr. Construction Inc. 6. Masters Construction 7. Ostman Construction 8. RSM HOMES 9. Sampson - Lindgren, Inc. 10. Paul Walentiny Construction, Inc. 11. Wesley Construction PLUMBING CONTRACTORS: • 1. Seitz Bros.,Inc. /-15 E • Agenda Information Memo June 19, 1984, City Council Meeting Page Four JULY 4TH ASSOCIATION CONTRIBUTION B. $500 Contribution To the Fourth of July Association for Eagan 4th of July Celebration -- Enclosed on page 1_ is a copy of a letter received from Don Klober,Treasurer, Eagan 4th of July Association, requesting a contribution from the business community. Traditionally, the City of Eagan has given the July 4th Association $500 to help offset costs for the fire works and other expenses involved in the City-wide celebration. The $500 appropriation was budgeted in the 1984 budget. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize a $500 appro- priation to the 4th of July Association for the Eagan 4th of July celebration. %4 • EAGAN 4th Of JULY ASSOCIATION A Non -Profit Corporation Lions May 30, 1984 Firemen Lowell Johnson TO: BUSINESS PEOPLE OF EAGAN Rick Murphy 452-2609 454-4289 Donald Clark RE: 15th Annual 4th of July Celebration!!! Joe Carron 454-6367 454-3567 Don Kipper 454.3410 I am Don Klober of CENTURY 21, South Country Realty, and once again I am the treasurer of the EAGAN 4th of JULY ASSOCIATION in 1984. In this day where everyone is cutting back, it is tough to come up with any extra money, so we must convince you that contributing to this year's fireworks display and parade will be worthwhile to you as well as to the whole community. 1. This is Eagan's only celebration. The -service organizations all pitch in together and work hard to make the holiday complete and the 4th of July would be incomplete without our fine fireworks display. This is something everyone can enjoy. 2. Every dollar goes directly to the events. (No one is paid). The 4th of JULY ASSOCIATION is a non-profit organization made up mainly of Eagan Lions and Volunteer Firemen of Eagan. They begin planning the next year's 4th of July on July 5th to make it better. 3. This year, as before, we will ADVERTISE your company's participation in a full page ad in the Eagan Chronicle. You will be listed as a sponsor. Consider your donation as an advertising expense. 4. Some of your employees may live in Eagan and surrounding areas • and would feel a sense of pride in the fact that their company helped to make the display spectacular. It makes a difference! Please be among the "GOOD BUSINESS PEOPLE OF EAGAN" and contribute to this very worthwhile event celebrating our country's birthday. make your checks out to Eagan 4th of July Association and use the envelope supplied. And of course, please come and enjoy all the events. The schedule will be carried by the papers in the future. The fireworks are considered some of the best in the surrounding area. If you have any questions, call..... Thanking you in advance, 010 )l I_(06 C2 Don Klober, Treasurer Eagan 4th of July Association CENTURY 21, South Country Realty 3938 Beau D' Rue Dr. Eagan, Mn 55122 454-3410 �7 • Agenda Information Memo June 19, 1984, City Council Meeting Page Five 4TH OF JULY ASSOCIATION NON -INTOXICATING LIQUOR LICENSE C. Non -Intoxicating Liquor License/Eagan 4th of July Association -- A non -intoxicating malt liquor license application was received from Ken Ketcham, representing the Eagan 4th of July Association. The license is for July 1 to July 5, 1984. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a non -intoxicating malt liquor license for the Eagan 4th of July Association for the dates of July 1 through July 4. I Agenda Information Memo June 19, 1984, City Council Meeting Page Six PERSONNEL ITEMS D. Personnel Items, Item 1, Public Works Maintenance Division -- As provided for in the approved 1984 Budget, the Public Works Maintenance Division (Streets and Utilities) have interviewed several individuals to provide temporary, full-time assistance during the summer months. These individuals are listed as follows for consideration and approval by the City Council: James L. Hatterman - Utility Maintenance John Ojala - Street Maintenance John Strand - Street Maintenance Richard Ohland - Street Maintenance Vic Rolfing - Street Maintenance Richard Robohm - Utility Maintenance Salary ranges for these temporary individuals are recommended at $4.75 per hour for those individuals that do not have any previous experience with the City. Several of these employees have worked for the City during previous summer maintenance programs and have been hired at $5.00 per hour for one season previous maintenance, $5.50 per hour for three -plus seasons experience and $6.00 per hour for the previous full-time employee, Vic Rolfing, due to his considerable knowledge and experience with the equipment and workload requirements. It is anticipated that all salary ranges at their estimated length of employment will be within the previously approved budget. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the previously listed employees to be hired for temporary, full-time summer employ- ment with the Public Works Maintenance Division at a salary scale • consistent with previous experience. i9 Agenda Information Memo June 19, 1984, City Council Meeting Page Seven FINAL PLAT/LEXINGTON PLACE 2nd ADDITION E. Final Plat Application - Lexington Place 2nd Addition (U.S. Homes Corporation) -- we have received an application for final plat approval from the U.S. Homes Corporation for the Lexington Place 2nd Addition which is a replat of Lot 1, Block 3, of the Lexington Place lst Addition. This is a continued phase development of the eight and sixteen -unit condominium complexes currently under construction in the first phase. This addition lies north of Duckwood Drive and east of Lexington Avenue. A copy of the proposed final plat is enclosed on page 7,/ for the Council's reference. All conditions placed on the original preliminary pertaining to this second phase have been complied with. All final plat application materials have been submitted, reviewed and approved by the staff and is being recommended for favorable . consideration by Council action. L.] ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat application for the Lexington Place 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. 0 0 0 LEXINGTON PLACE SECOND ADDITION (Y W w\u\u•• Iy .. WNI• •rF•w � (( •Y N4•r Y 1•. (••1 c ••W�• YNr-.•. •u • \N. 1. (w• Nrrr••r liY. ( YIM•( yN• Ir. 1 pruu• (11 I41r1•. I•u•IW IIW\II YlN\Y Y (Y Nrq N WFb Ilu• N ur• w1 a 11• W l; (Iwr 1. Wlf•Y IY.... I. .1114. . • (1y \Y L•\ Y•n1 u Illi u(u N•••1 I. r NNu N \Y (wr( ((W N W 11• Wu• (•NII• I.u••1r. •uIUIY Y Ylli\Y 1Y[111(W W 1114 W N Yr YI Y••N � 411YI�Y • u• pll• IN pll • Iw Y Yllw W/�• 1• • q •N ••II 4• N: /••1 f yul••. IN.. «11uN'r11\•'INF :I NIY ry • I•ur\•111•N r. . ,1 (•( il'I'I . Ilr_r N'• •Yrnlrul: a 1. 1rr b•F. rlu. ( Ylr• I� r • N; • •'u 1 • I�YY • 4 (�Y Ir/ YIIUN W Irr rIF• url • Y YI W (111 W NI( � YI M'I'\ ��• IIIA. , IYI Y. 1W fiYl Y. li. N I. IW .11. Yy I. O1Y(. 4.YIw (YI•W rw. Y. n(nY. +r., ua.w NwiY71 n(.(Y Ywf Y1( fJ01/ Y Y 1(r.F:Y lul•M. M W WIYrI YI.•. r r 1• � Y/r( YwW(1 MF•Nlw. w YYII r IY YI'1 Y• II.'Iwl tuF•Ir. W.. ( W Y\IY. F.Y b IIeMI bwT b IWIIY r I.rrFl�( lulrr•r r r.rlrW Mr. 22" — "L' 111 w Yr IYNM• Y.YIu Wlrr.. W �1. Y. Il.r(.• I IYNIr NMw � I. L .rl (uW Ylr. (YYrr rrFWlr. Y WII Y W rrFollr. w ••.� Wlw' nMNib (WIL nry�Y 1 r•W a ml 1 N u•.. Y« W M nlW r IY. IIN'« Y.liy. IY[I Y0Y I •1/1 \N 17 •Nrrwr•IIM I .r1. \ •11 11 �•••• • ' w1 Y'M r1Y II« . Iwl W .M.NrY I .yrl. \ •11 W�•IY Yn Y «l11 •INY N \Y r rW 1 I WI«r\« 1Y 1«N .rrYl rYN'�'«NlwlI�•'IIIYIIYIIIYr« 1/ Y rlM.r «r•IL W.W." y 'MI'w/ YNYIu W 1711, s nW. MY//o. (Y 1(•N/IN .. • Mr111•.r• W� 1.1F( YYY r IY\Y � Y/ Y �• 1II� w fY11Y 4 � W/ Y•wY•. Y f�MNIY. Y•rw TWIN I Ynr oNrr full Y Iuu.II�M\I •11•.M YY Nu. • 111. IY YN /1444.. Yll. YY II.1 W YY yN.•u 'IYun1 I. W W. WM Ywq bn1«1 U(V I.Ns( IYo r W 1•WYI YIYY W1 � YI Y �. N(o1 (i q IYlin ravel nr• 1 Yrwl ur11fW1 rr NY ly\rw( w( fllr Y IY Nllr y (Y Ors MY•Nr 4r • • u 11• Nr (1 �� 111• /1 • y YrII W.rMI Y.4 WIY YYWI( e 0_r Yw �Y YI Vfry' Wm'Y l.L 1114' ". u1r-1"..gymIy K=ml .errwY r YaY YYy 414114(4 1. Yrl •.r a(ti.Y M .tlF WrMI .1 O yr Y W Yat Yy WI YWN NrrrY rNYMN GR. WINDEN s ASSOCIATE!, INC. L.YD WYv[/011f 4: �l 1 I- it 1:! w rxxur xe „' _ 11 1 1' 1. Yrl •.r a(ti.Y M .tlF WrMI .1 O yr Y W Yat Yy WI YWN NrrrY rNYMN GR. WINDEN s ASSOCIATE!, INC. L.YD WYv[/011f Agenda Information June 19, 1984, City Page Eight Memo Council Meeting FINAL PLAT/LEXINGTON PLACE SOUTH F. Final Plat Application - Lexington Place South (U.S. Homes Corporation) -- we have received an application for final plat approval for the Lexington Place South Addition by the U.S. Homes Corporation. The preliminary plat previously approved by Council in July of 1983 was revised to include a small -lot, single-family development which received preliminary plat approval by the Council in April of 1984. This subdivision is located south of Duckwood Drive and east of Lexington Avenue. Enclosed on page 2-3 is a copy of the proposed final plat. All conditions placed on the previously approved, revised preliminary plat have been complied with and all final plat application materials have been submitted, reviewed and found to be in order for favorable consideration by the Council. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat application for Lexington Place South and authorize the Mayor and City Clerk to execute all related documents. • 71v I•AII• I _ -_ _- _ — •\ \ I : : vb f I I ��a � v ��t '� •1 �` e a ,., N o � s• i ✓r� • 1 vv -11 • 9 - 1 - -I � •- �4; I a 1 � -� •,�prT ��-'' %.��c.,l\---,v:w- "6Ci� —!w =w —, :'•i n Fu'�num••. r.: r.. Ld v • ¢ Cn J W CD (Lzz— LAJ ...1 cv ON avo• •:nnoa 1 avow • •o- _•i :....., ..::.'m•::—tl •,:..,:.. a:::a: t� ;.: :e—m:� ..:nrns ' ' ]( Uzi 1: 1 �' � :JUx N7gv!!d 1::;:::.: ;•... . :.. "d 71:Nv9e is i;;;;••;...., �I�i Ems. �!1di L� } JIM ......i M rA L 1 vv -11 • 9 - 1 - -I � •- �4; I a 1 � -� •,�prT ��-'' %.��c.,l\---,v:w- "6Ci� —!w =w —, :'•i n Fu'�num••. r.: r.. Ld v • ¢ Cn J W CD (Lzz— LAJ ...1 cv ON avo• •:nnoa 1 avow • •o- _•i :....., ..::.'m•::—tl •,:..,:.. a:::a: t� ;.: :e—m:� ..:nrns ' ' ]( Uzi 1: 1 �' � :JUx N7gv!!d 1::;:::.: ;•... . :.. "d 71:Nv9e is i;;;;••;...., �I�i Ems. �!1di L� } JIM ......i M rA Agenda Information Memo June 19, 1984, City Council Meeting Page Nine FEASIBILITY REPORT/PUBLIC HEARING/HACKMORE DRIVE G. Project 406, Receive Feasibility Report/Order Public Hearing (Hackmore Drive - Streets and Utilities) -- In response to a petition received from Mr. Gary King (790 Hackmore Drive), the Council authorized the preparation of a feasibility report for the installation of streets and utilities within Hackmore Drive from the Sunset 1st/2nd Addition to the Northview Meadows Addition where Hackmore Drive is presently completed. The staff has received two letters from potentially affected property owners objecting to this feasibility report. Copies of those letters previously forwarded to the City Council will be again made available of the Council packet at the time of the formal public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 406 and authorize the public hearing to be held on July 17, 1984. • Agenda Information Memo June 19, 1984, City Council Meeting Page Ten PROJECT 409/BRITTANY 7TH ADDITION H. Project 409, Receive Feasibility Report/Order Public Hearing (Brittany 7th Addition - Streets and Utilities) -- In response to a petition received from the developer, Tollefson Builders Incorporated, the Council authorized the preparation of a feasi- bility report for the installation of streets and utilities to service the Brittany 7th Addition which has received preliminary plat approval from the Planning Commission and City Council. Subsequently, the feasibility report has been completed by our consulting engineering firm and is being presented to the Council for their information in consideration of ordering a public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 409 (Brittany 7th Addition - streets and util- ities) and order the public hearing to be held July 17, 1984. PROJECT 411/PATRICK EAGAN PARK/BIRCH PARK ADDITION I. Project 411, Receive Feasibility Report/Order Public Hearing (Patrick Eagan Park/Birch Park Addition - Trunk Storm Sewer Outlet) - In response to a review performed by staff and as a condition of approval of the Birch Park Addition, a feasibility report was authorized for the trunk storm sewer outlet from the Birch Park Addition and Patrick Eagan Park up to Hurley Lake. This feasibility report has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 411 (Patrick Eagan Park/Birch Park Addition - Trunk Storm Sewer Outlet) and authorize a public hearing to be held July 17, 1984. 7.6 0 • Agenda Information Memo June 19, 1984, City Council Meeting Page Eleven CHANGE ORDER #1/YANKEE DOODLE RESERVOIR REPAINTING J. Contract 84-4, Change Order #1 (Yankee Doodle Reservoir - Repainting -- Change Order #1 consists of two parts: PART A: This provides for drilling several holes in the existing pilaster that acts as an emergency overflow for the tank and painting the interior surfaces with a rust -inhibiting paint. (ADD $400.00) PART B: Delete the painting in three places of the work "EAGAN" as originally awarded under the base bid, alternate #1. (DEDUCT $3,600.00) The combined total of these two parts results in a new change • order of a DEDUCT of $3,200.00. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to Contract 84-4 (Yankee Doodle Reservoir repainting) to allow a DEDUCT of $3,200.00 to the base contract bid. PROJECT 415/CEDAR CLIFF COMMERCIAL PARK K. Project 415, Receive Petition/Order Feasibility Report (Cedar Cliff Commercial Park -- Streets and Utilities) -- we have received a petition from Federal Land Company and Durnflan Incorporated (Jim Durning) requesting the preparation of a feasibility report for the installation of streets and utilities for the internal public road to service the proposed Cedar Cliff Commercial Park. Although the revised preliminary plat has not yet been reviewed by the Advisory Planning Commission or City Council, the developers • are requesting early authorization for this feasibility report due to the time frames associated with the public improvement through a City contract. They have guaranteed the payment for the feasibility report if the project is denied at the time of the public hearing due to failure of the proposed plat or for some other reason. ACTION TO BE CONSIDERED ON THIS and authorize the preparation of 415 (Cedar Cliff Commercial Park - I ITEM: To receive the petition a feasibility report for Project streets and utilities). Agenda Information Memo June 19, 1984, City Council Meeting Page Twelve PROJECT 399/SILVER BELL ROAD A. Project 399, Silver Bell Road (Street Repair/Upgrading) -- On May 15, the staff presented a feasibility report to the City Council for the upgrading of Silver Bell Road which includes an overlay combined with various subgrade correction and surface repair. Due to the fact that approximately half the costs associ- ated with this contract is required to bring Silver Bell Road up to its ultimate 9 -Ton design standards combined with the special assessment policy which requires adjacent multiple zoned residential and commercial property to be assessed for all costs associated with street construction for a community collector street, the City Council authorized a public hearing to be held on June 19, 1984, to inform all potentially affected property owners of the proposed improvement and related costs It Due to the fact that several of the multiply -zoned residential properties are individual ownership condominiums with common homeowners associations, it is assumed that the financial respon- sibility of the open space under the jurisdiction of the association or partial ownership of each individual unit will be on a per unit basis broken down as follows: SUBDIVISION Townview 1st Addition (Manitou Townhouses) Eagan -Metro Center 2nd,Addition (Shannon Glen Condos) Briar Hill lst, 2nd and 4th Additions f OF COST ASSESSMENT LIABILITY UNITS PER UNIT $25,275.00 106 $238.44 16,670.00 268 62.20 21,175.00 116 182.53 Eagan Metro Center Addition (Silver Bell Apartments) and the Ballantrae 1st Addition (Ballantrae Apartments) are rental units under single ownership. As such, a breakdown per unit has not been performed due to the fact that the total assessment would be levied as a lump sum to the owner of the apartment complex. Enclosed on pages yg through 39 _ is a copy of the feasi- bility report for the Council's reference during the public hearing. The Director of Public Works will be discussing the details of this project and will be available to answer any questions the Council or public may have pertaining to this proposed improvement. All notices have been published in the legal newspaper and sent to all affected property owners of record informing them of this public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny/modify Project 399 and if approved, authorize the preparation of detailed plans and specifications for construc- tion. .1"7 11 C] 2 ®F 3830 PILOT KNOB ROAD. P.O. BOK 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 FEASIBILITY BEA BLOMQUIST .Mo THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER Gpx� rnmmoeie THOMAS HEDGES Gry AM .01a EUGENE VAN OVERBEKE ON Com. REPORT CITY PROJECT 399 SILVER BELL ROAD UPGRADING Recommended for approval r;7 -� ,p`T.� 5 -I3 -+y Dir. of Public Works I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Reoistered Professional Engineer under the laws of a State of Miryles9ra. Date S Re /tration No.14973 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY L-� PROJECT 399 FEASIBILITY REPORT SILVER BELL ROAD UPGRADING SCOPE: Project 399 provides for the upgrading of Silver Bell Road from Beau D' Rue Drive to Blackhawk Road. to Municipal State Aid (MSA) 9 -ton status. This report determines the feasibility of this project by studying existing conditions, proposed improvements, estimated costs, and methods of financing. FEASIBILITY AND RECOMMENDATIONS: In conclusion, the upgrading of Silver Bell Road to MSA 9 -ton status is feasible from an engineering standpoint and in compliance with the City's Master Thoroughfare Plan. The project as outlined herein can best be carried out with City Project No. 348, Coachman/Four Oaks Road, under one contract. EXISTING CONDITIONS: Silver Bell Road presently consists of a 44 -foot -wide City community collector street with a typical section as shown in Figure lA and was constructed in two phases. The first phase consisted of a 24 -foot -wide bituminous surfaced • rural roadway with ditch drainage from Alder Lane to Blackhawk Road. The section from Alder Lane to T.B. 13 consisted of a 44 - foot -wide urban roadway with concrete curb and gutter and bituminous pavement. This project was undertaken in 1969 under Project 39. Then in 1973, the 24 -foot -wide portion of Silver Bell Road was widened to a 44 -foot urban roadway identical to the portion from Alder Lane to T.B. 13. This work was accomplished under Project 128. There is no evidence that any subgrade correction work was accomplished under these projects. Finally, the existing 5 -foot concrete sidewalk along the south side of Silver Bell Road has been installed as a part of the adjacent development. The bituminous pavement is showing many signs of fatigue, as evidenced by the numerous potholes, patches and alligator cracking. Most of these failed areas are located along the south • side of Silver Bell Road and around the Beau D' Rue Drive inter- section as depicted by Figure 2, attached to the end of this report. To attempt to determine the cause of the bituminous pavement failures, soil borings were taken at four locations where pavement breakup was most severe, as shown by Figure 2. Results of these soil borings are attached as Appendix A. In short, a layer of poor subsoil underlies the broken pavement in these areas, thereby contributing to its subsequent failure. In addition, the existing pavement section, as referenced previously in Figure 1A, was designed as a 7 -ton street to accomodate an average of less then 100 vehicles per day. 1983 traffic counts measured approximately 1,500 vehicles per day at the Blackhawk Road intersection and 7,600 vehicles per day at the Beau D' Rue Drive intersection. Subsequently, the substantial increase in traffic volume, com- bined with the unstable subgrade and substandard pavement sec- tion, have contributed to the road's present deteriorated condi- tion. PROPOSED IMPROVEMEMTS: Due to the road's present condition and increasing traffic volumes, it is proposed to upgrade Silver Bell Road to 9 -ton standards and future projected traffic volumes. Work necessary to accomplish this will include subgrade correc- tion, pavement patch and repair, bituminous structural overlay, drainage improvements, and sidewalk. 1) Subgrade Correction: It is proposed to perform subgrade correction work in areas where the soil borings revealed poor subsoil underlying the existing gravel base. These areas are depicted in Figure 2. This work would consist of removing up to 3' of unsuitable subsoil and replacing it with select aggregate backfill material to achieve a proper design subbase. Then 15" • of Class V aggregate base and 2" of plant -mixed bituminous would be installed to bring the area to its original grade, as illustrated in Figure 1B. 2) Pavement Patch 6 Repair: It is proposed to remove all areas of pavement where alligator and transverse cracking is severe. These areas are depicted on the map contained in Figure 2. These areas will then be patched with plant -mix bituminous patch material. In addition, 5' of existing bitumi- nous pavement will have to be removed along the entire length of Silver Bell Road adjacent to both curbs to facilitate constructing a proposed 3" structural overlay. Then the grade of the existing aggregate base will be lowered about 2" at the curb and 2" of plant -mix bituminous patch material will be placed. Then when the 3" bituminous overlay is placed, only approximately 1" will protrude above the existing concrete gutter, as shown in Figure 1B. • 3) Structural Overlay: Upon completion of all above - referenced street repair, a 3" bituminous overlay is proposed to achieve the required 9 -ton design section. Placement of this overlay will be in a leveling course with a final wear section. 4) Drainage Improvements: To provide proper street drainage, it is proposed to replace areas of curb and gutter and valley gutters which have either settled or are broken. Also, new valley gutters are proposed for the intersection of Lodestone Lane, Silver Bell Circle, Heather Drive, Willow Way and Alder Lane to provide proper drainage across these intersections. Finally, the catch basin located in the southeast corner of the Beau D' Rue Drive intersection will be relocated so it will set in the curb. 5) Sidewalk: Finally, is is proposed to include construc- tion of a 5' sidewalk from the west line of Briar Hill Fourth Addition to Beau D' Rue Drive. Continuation of this existing sidewalk from Blackhawk Road to Beau D' Rue Drive wouldprovide 36 the required safety for pedestrian traffic from a high density, residential area along a high volume collector street to a community shopping center. 6) Traffic Control: In order to accomplish the subgrade correction at the Beau D' Rue Drive Intersection, traffic will have to be restricted for a period of approximately three weeks. It is anticipated the subgrade correction work can be accomplished over half of Silver Bell Road at a time so that the other half will remain open to traffic. It is also anticipated the contractor will be required to have flagmen present at all times to direct traffic, when necessary, while this work is in progress. ESTIMATED COSTS: The estimated costs for this improvement pro- ject are $227,309. These costs reflect an estimated 278 overhead costs for legal, engineering, administrative and financing. A detailed breakdown of these costs is included in Appendix C. EASEMENT AC OISITION. In order to construct the proposed side- walk for this project, an -additional seven( 7 f way will be desired to be acquired from Lots1,2eandf3rofhBlock • 1, Langhoven Addition, to provide the required 40 foot half right-of-way for collector streets. The estimated cost for this easement acquisition is $3,600 ($1,200/10t). However, the side- walk could be constructed without these easements by shortening the boulevard from the desired 8' to 5', should it not be Possible to obtain these easements. FINANCING: Silver Bell Road is designated as a Municipal State Aid street and is subsequently eligible for MSA improving Silver Bell Road stfunding for to MSA standards. All construction costs plus 138 for to overhead are eligible for MSA funding reimbursement. The previous construction of Silver Bell Road resulted in special assessments against the benefitting, adjacent properties under Projects 39 and 128. However, according to City assessment • Policy for collector streets, to and multi -residence zoned property is responsible for all costs associated for 9 -ton collector streets. Therefore, since the commercial and multi - residence property adjacent to Silver Bell Road have never been assessed for a 9 -ton collector street, it is proposed to assess those properties for costs associated with upgrading Silver Bell Road to 9 -ton status, on a per front foot basis. It is proposed to assess the costs of upgrading, include the subgrade correction work, drainage improvements, one- half of the structural overlay, and the sidewalk construction, to the adjacent commercial and multi -residence Propertis remaining work would be the responsibility of the CityeThe s assessed (508 of project costs) and $114,063 Major Street Fund. This would result in approximately $113,246 being (508 of the project 31 ' costs) being the responsibility of the Major Street Fund. For the purposes of this report, the assessment rate is $19.25/F.F. Attached at the end of this report is a preliminary assessment roll listing each benefitted property -and its proposed assessment. The following table summarizes the project costs and anticipated revenue for this project. PROJECT COSTS REVENUE BALANCE Structural Upgrad- ing, Repair and $227,309 S/W Const. Easements 3,600 Structural Upgrading Assessment TOTAL $230,909 $113,246 $113,246 -$117,663 Final assessment rates will be based on the final project costs. As per City policies, the assessments will be spread over 10 years at an interest rate dependent upon the most recent bond sale. Any additional financing required to cover the cost of the project will be the responsibility of the Major Street Fund, of which certain costs are eligible for reimbursement from the MSAS fund. ASSESSMENT AREA Ballantrae lst Addition Lot 1, Block 1 Lots 1 & 2, Block 2 • Outlot A Townview 1st Addition Lot 1, Block 21 Eagan -Metro Center Lots 1 & 2, Block 1 Eagan Metro Center 2nd Addition Lots 1 - 4, Block 1 Silver Bell Center Addition 020-54, SW 1/4, Section 17 Briar Hill 1st, 2nd, & 4th Addition 3y PROJECT OLE Present Feasibility Report Public Hearing May 15, 1984 Approve P Tans � Specifications June 19, 1984 Open Bids June 19, 1984 Award Contract July 15. 1984 Construction Completion July 19, 1984 AssessmentHearing Fall 1984 First P Due W/Real Estate Winter/Spring 1985 Taxes Taxes May 1986 33 .r .. r 1 U APPENDIX D PROJECT 399 ESTIMATED COSTS Total Construction 58 Contingencies 278 LEAF Costs $170,461 8,522 48,326 • TOTAL PROJECT COSTS $227,309 ESTIMATED ITEM QUANTITY PRICE AMOUNT Salvage C.B. Casting 1 EA $ 50. $ 50 Remove C.B. 1 EA 100. 100 Remove Bituminous Pavement 7,580 SY 0.80 6,064 Remove Conc. CSG 470 LF 4. 1,880 Core Excavation 1,750 CY 4. 7,000 Aggregate Backfill 1,660 TN 5.50 9,130 Aggregate Base, C1.5 (1008 Crushed) 1,650 TN 8.50 14,025 Biinous Mat'l. for Mix. 200 TN 220. 44,000 Bi0inous Patch/Repair 7,580 SY 2.40 18,192 Binder Course Mixture 1,650 TN 12. 19,800 Wear Course Mixture 1,650 TN 13. 21,450 Bit. Mat'l. for Tack Coat 1,850 GAL 1.20 2,220 Construct C.B., Des IV 1 EA 650. 650 Adjust Frame s Ring Casting 1 EA 150. 150 4" Concrete Walk 6,600 SF 1.50 9,900 Concrete Curb & Gutter 470 LF 15. 7,050 Concrete Valley Gutter 530 LF 15. 7,950 Roadside Seeding 0.30 AC 2,500. 750 Total Construction 58 Contingencies 278 LEAF Costs $170,461 8,522 48,326 • TOTAL PROJECT COSTS $227,309 PRELIMINARY ASSESSI..T SILVER SELL ROAD SIDEWALK PROTECT ;399 PARCEL FRONT �+ 1/4 SECTION 20 —P0—OTAGE TOTAL Ballantrae ASSESSMENT 1st Addition Lot 1, Block 1 882 Outlot A $19.25 $16,978 Lots 1 & 21 Block 2 Townvlew 1st Addition Lot 1, Block 21 1.313 19.25 25,275 'agars - Metro Center Lots 1 &1.176 2• Block 1 19.25 agars 22,638 Metro Center 2nd Addition Lot 1 - Lot 4 866 • Block 1 19.25 .lver Bell Ce 16,670 Center Addition 0-54, SW 1/4, Sec.323 17 19.25 iar Hill223 6.218 1st, 2nd & 4th Additions19'25 1,100 4.293 TOTAL 19.25 21,175 Sj883 $113 1 C, J a 2 2 2' i B6 18 2' BIT. 6" CL. 6 9 ' CL. 4 —2 0' I�--12'— i 1 2'---{� I 2' BIT. 6' CL. 6 9" CL. 4 FIGURE la C & G City of eagan EXISTING approved; standard plate #: PUBLIC TYPICAL SECTION C WORKS nFPARTMF �2/- f PATCH/REPAIR 2' Existing Bit. 3' 2341 Bit. Overlay i Sldewelk . 2' 2331 Bit. Pa Existing 8516 C&G —s • 2' 2331 Bit. Patch 15' Cl. V Base 9'-21' Agg. Backfill SUBGR"ADE CORRECTION �2 *I FIGURE lb city of eaganPROPOSED approved: standard PUBLIC plate #: c. WORKS TYPICAL SECTION DEPARTMENT View Center I R Brier Center (jm C: SILVE4 BELL ROAD Projp* 399 First us H1111 -0 let 2nd 4th Coder Grove 12 1 Cedar Grove 11 Town .7 N I tu Cedar > C I Grove Eagan -Metro W 03 O Co 0 m I I I I I I I . I• J.J ::.:4:1 - - - I'.- [227 .ZA5 Briar HIN 2nd wBriar Hill. W cc 0 Bell Center_j Eagan -Metro W 316 3 1 0 1 I 2 1 7 immul z J Ballantrae let ...........Patchlrepair Pev't Subgrade excavation 5.4 MMM. Proposed Sidewalk 4110mommin Existing Sidewalk 020-54 Silver 30 30 BEAU D 4E Langhoven' I I Agenda Information Memo June 19, 1984, City Council Meeting Page Thirteen MULTI -FAMILY HOUSING/WOODRIDGE PROPERTIES B. Woodridge Properties for Consideration of Multi -Family Housing Revenue Bonds in the amount of $9,500,000 -- At the May 15, 1984, City Council meeting a public hearing was set to consider multi -family housing revenue bonds in the amount not to exceed $9,500,000 for a multi -family rental housing development referenced as Woodridge Limited Partnership. The project, proposed by Woodridge Limited Partnership, is designed to construct approximate- ly 210 units of rental housing located at the southwest corner of the intersection of Letendre Street and Coachman Road. The bonds are to be sold publicly through an underwriter and will include some form of credit enhancement such as an additional collateral insurance or a letter of credit in order to provide • favorable interest rates. The City of Eagan is a facilitator for this type of bonding program merely allowing its tax-exempt status to be used by a private developer for the purpose of lowering interest costs and providing lower rents for future residents of the community. The Resolution outlining the adoption of a housing bond program for the issuance of multi -family mortgage revenue bonds is enclosed on pages C/o through / A copy of the specific program for the construction of the Woodridge Limited Partnership project is enclosed on pages�y thrugh ft ie This property is properly zoned R4 for mulle housing and is recorded as a Fox Ridge Addition. Therefore, no additional applications are required for this project. The City staff has been reviewing site plans and working with Woodridge Properties, however, the final site plan has not been presented for approval by the City staff. Representatives from Miller & Schroeder Municipals, Inc., and Woodridge Properties will be present to • answer questions at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny multi- family housing revenue bonds in the amount of $9,500,000 for Woodridge Properties. 3ef CITY OF EAGAN RESOLUTION ADOPTING A HOUSING BOND PROGRAM FOR THE ISSUANCE OF MULTI -FAMILY MORTGAGE REVENUE BONDS AND AUTHORIZING SUBMISSION OF SAME TO THE MINNESOTA HOUSING FINANCE AGENCY. WHEREAS, pursuant to the Minnesota Municipal Housing Act, Min- nnesota Statutes, Chapter 462C (the "Act"), the City of Eagan (the "City is authorized to adopt a housing plan and carry out programs for the financing of multi -family housing which is affordable to persons of low and moderate income; and • WHEREAS, the Act requires adoption of the housing plan after a public hearing held thereon after publication of notice in a newspaper of general circulation in the City at least thirty days in advance of the hearing; and WHEREAS, the City held a public hearing on the City's Housing Plan (the "Plan") after at least thrity (30) day published notice on April 17th, 1984 and by the passage and adoption of the Housing Plan Resolution - April 17th, 1984 (the "Plan Resolution"); and WHEREAS, the Act requires adoption of a program after a public hearing held thereon after publication of notice in a newspaper of general circulation in the City at least fifteen days in advance of the hearing; and WHEREAS, the City of Eagan (the "City") has on this date conducted a public hearing on a housing bond program (the "Program"), after publication of • notice as required by the Act; and WHEREAS, the Program provides for the issuance of up to $9,500,000 of the City's multi -family housing revenue bonds to finance the construction of an approximately 210 -unit rental housing development to be located at the Southwest corner of Lapendre and Coachman Road in the City and owned and operated by Woodridge Limited Partnership, a Minnesota Limited Partnership; and WHEREAS, the Act further requires submission of the Program to the Minnesota Housing Finance Agency (the "MHFA") for its approval; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan: 1. That the Program for the issuance of up to $9,500,000 of the City's multi -family housing revenue bonds is hereby in all respects adopted. im 2. That the City Administrator is hereby authorized to submit the Program to MHFA, and to do any other things and take all other actions as may be necessary or appropriate to carry out the Program in accordance with the Act and any other applicable laws and regulations. ADOPTED: June 19, 1984 ATTEST: Beatta Blomquist, Mayor Eugene VanOverbeck, City Cerk • CERTIFICATE I, Eugene VanOverbeck, City Clerk of the City of Eagan, hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the Eagan City Council at its meeting of June 19, 1984. DATED this 19th day of June 1984. Eugene VanOverbeck, City Clerk is 4( PROGRAM FOR THE CONSTRUCTION OF A MULTI -FAMILY HOUSING DEVELOPMENT Pursuant to Minnesota Statutes, Chapter 462C (the "Act"), the City of Eagan (the "City") has been authorized to develop and administer programs of multifamily housing developments under the circumstances and within the, limitations set forth in the Act. Minnesota Statutes, Section 462C.07 provides that such programs for multi -family housing developments may be financed by revenue bonds issued by the City. The City has received a proposal from Woodridge Limited Partnership, a Minnesota Limited Partnerhsip that, pursuant to the authority found in the Act, the City approve a program providing for the construction of approximately two hundred seven (210) units of rental housing ("Housing Units") located at the southwest corner of • the intersection at Lapendre and Coachman Road in the City (the "Project"). The construction of the Project is to be funded through the issuance of up to $9,500,000 in revenue bonds issued by the City (the "Bonds"). It is proposed that the the Bonds be sold publicly through an underwriter and that the Bonds will include some form of credit enhancement, such as additional collateral, insurance or a letter of credit, in order to provide favorable interest rates. Following construction of the Project, the Developer, or a related entity, will own and operate the Project as a multi -family residential rental project. The two hundred ten (210) units will be one, two and three bedroom apartments, of which twenty percent (20%) of the units will be specifically reserved for tenants whose incomes are not greater than eighty percent (80%) of the area median income. It is estimated that rents for the Housing Units will be between $450 and $650 per month. The City, in establishing this multi -family housing program (the "Program"), has considered the information contained in the City's 462C Housing Plan, amended on April 17, 1984 (the "Housing Plan"), including particularly (i) the availability and • affordability of other government housing programs; (ii) the availability and afford- ability of private market financing for the construction of multi -family housing units; (iii) an analysis of population, unemployment trends and projections of future popula- tion trends and future employment needs; (iv) the recent housing trends and future housing needs of the City; and (v) an analysis of how the Program will meet the needs of persons and families residing and expected to reside in the City. The City, in adopting the Program, has further considered (i) the amount, timing and sale of Bonds to finance the estimated costs of the housing units, to fund the appropriate reserves and to pay the cost of issuance; (ii) the method of monitoring and implementation of the Program to insure compliance with the City's housing plan and its objectives; (iii) the method of administering, servicing and supervising the Program; (iv) the cost of the City, including future administrative expenses; (v) the restrictions on the multi -family development to be financing under the Program; and (vi) certain other limitations. The City, in adopting the Program, considered the potential financing impact of a bond issuance on affected public agencies. In addition, the City reviewed the method of marketing the Program. Such review examined the equal opportunity for participation by (i) minorities; (ii) households with incomes at the lower and of the range that can be served by the Program; (iii) households displaced by public or private actions; (iv) families with children; and (v) accessibility to the handicapped. The Project will be constructed and financed pursuant to Subdivisions 1 and 2 of Section 462C.05 of the Act. Subsection A. Definitions The following terms used in this Program shall have the following meanings, respectively: ( 1) "Act" shall mean Minnesota Statutes, Section 462C.01, et seq., as currently in effect and as the same may be from time to time amended. ( 2) "Adjusted Gross Income" shall mean gross family income less $750 for each adult and less $500 for each other dependent in the family. ( 3) "Bonds" shall mean the revenue Bonds to be issued by the City'to finance • the Program. ( 4) "City" shall mean the City of Eagan, County of Dakota, State of Minne- sota. . ( 5) "Developer" shall mean Woodridge Limited Partnership, a Minnesota Lim- ited Partnership. ( 6) "Housing Plan" shall mean the City of Eagan 462C Housing Plan, amended on April 17, 1984, setting forth certain information required by the Act. ( 7) "Housing Unit" shall mean any one of the market rate apartment units located in the Project, occupied by one person or family, and containing complete living facilities. ( 8) "Land" shall mean the real property upon which the Project is situated. • ( 9) "Program" shall mean the program for the financing of the Project pursuant to the Act. (10) "Project" shall mean the multi -family housing development consisting of approximately two hundred ten (210) market rate Housing Units to be constructed by the Woodridge Limited Partnership on the Land, subject to review and approval by the City Council in accordance with the Eagan Zoning Ordinance. Subsection B. Program For Financing The Project It is proposed that the City establish this Project to construct two hundred ten (210) Housing Units to be owned by the Developer, or a related entity, at the price and upon such other terms and conditions as are set forth herein and as may be agreed upon in writing between the City, the Lender and the Developer. To do this, the City t43 expects to issue Bonds, the proceeds of which will be loaned, to the Developer for construction and initial financing of the Project. It is expected that a Trustee will be appointed by the City to monitor the construction of the Project and any payments of principal and interest on the Bonds. The cost of a credit enhancement item will be borne by the Developer and payable in addition to the principal and interest on the Bonds. It is contemplated that the Bonds shall contain a maturity of at least ten (10) years and will be priced to the market at the time of issuance. The City will hire no additional staff for the administration of the Program. The City intends to select and contract with a trustee, experienced in trust matters to administrate the Bonds. Insofar as the City will be contracting with underwriters, legal counsel, bond counsel, the trustee, and others, all of whom will be reimbursed from bond proceeds and revenues generated by the Program, no administrative costs will be paid from the City's budget with respect to this Program. The Bonds will not be general obligation • bonds of the City, but are expected to be paid from properties pledged to the payment thereof, which may include a credit enhancement item such as insurance or a letter of credit. Subsection C. Local Contributions To The It is anticipated that the City may use other financial intiatives in conjunction with the project such as land write-downs or tax increment financing. The City intends to establish a tax increment housing district for the purpose of providing public improvements associated with the development. The public improvements will include but are not limited to storm water retention and prevention, recreational space, street improvements and sanitary sewer improvements. Subsection D. Standards And Requirements Relating To The Financing Of the Proiect Pursuant To The Proeram The following standards and requirements shall apply with respect to the • operation of the Project by the Developer pursuant to this Program: (1) Substantially all of the proceeds of the sale of the Bonds will be used to provide funds for the construction of the Project, which will provide approximately two hundred ten (210) market rate residential units. The funds will be made available to the Developer pursuant to the terms of the Bond offering, which may include certain covenants to be entered into between the City and the Developer. (2) The Developer or owner of the Project, will not arbitrarily reject an application from a proposed tenant because of race, color, creed, religion, national origin, sex, marital status, age or status with regard to public assistance or disability. (3) No Housing Unit may be in violation of applicable zoning ordinances or other applicable land use regulations, including any urban renewal plan or development 4,4 district plan, 'and including the state building code as set forth under Minnesota Statues, Section 16.83, et seq. ' (4) Pursuant to Section 462.05, Subdivision 2 of the Act, at least twenty percent (20%) of the Housing Units will be held for occupancy by families or individuals with an Adjusted Gross income not in excess of eighty percent (80%) of the median family income as estimated by the Minneapolis -St. Paul metropolitan area. The remaining Housing units in the Project shall be designed to be affordable by persons and families with an Adjusted Gross Income not in excess of the limits set forth in Section 462.03, Subdivision 2 of the Act. Subsection E. Evidence Of Compliance The City may require from the Developer or or such other person deemed necessary at or before the issuance of the Bonds, evidence satisfactory to the City of the ability and intention of the Developer to complete the Project, and evidence satisfactory to the City of compliance with the standards and requirements for the making of the financing established by the City, as set forth herein; and in connection therewith, the City or its representatives may inspect the relevant books and records of the Developer in order to confirm such ability, intention and compliance. In addition, the City may periodically require certification from either the Developer or such other person deemed necessary concerning compliance with various aspects of this Program. Subsection F. Issuance Of Bonds To finance the Program authorized by thi authorize, issue and sell its Revenue Bonds in an to be up to $9,500,000. The Bonds shall be Subdivision l of the Act, and shall be payable Program authorized by this Section. Subsection G. Severability s Section, the City may by resolution aggregate principal amount estimated issued pursuant to Section 462C.07, primarily from the revenues of the • The provisions of this Program are severable and if any of its provisions, sentences, clauses or paragraphs shall be held unconstitutional, contrary to statute, • exceeding the authority of the City or otherwise illegal or inoperative by any court of competent jurisdiction, the decision of such court shall not affect or impair any of the remaining provisions. Subsection H. Amendment The City shall not amend this Program while Bonds authorized hereby are outstanding to the detriment of the holders of such Bonds. Agenda information Memo June 19, 1984, City Council Meeting Page Fourteen MULTI -FAMILY HOUSING/CINNAMON RIDGE C. Multi -Family Housing Revenue Bonds/Cinnamon Ridge Limited Partnership -- At the May 15, 1984, City Council meeting, a Resolution was adopted to set a public hearing date for June 19 to consider multi -family housing revenue bonds in the amount of $12,500,000 for Cinnamon Ridge Limited Partnership. Since that Resolution was adopted, a question was raised by the Can American group, who is seeking housing revenue bonds in the name of Cinnamon Ridge Limited Partnership, as to whether another bond house could be used to underwrite this issue. This led to questions about how the project would be structured and as a result of discussion by the City Council, the matter was referred • to the Finance Committee. The Finance Committee met on Tuesday, June 12, and it was learned by the Can American group that they fully intend to utilize Miller & Schroeder Municipals, Inc., to underwrite the housing revenue bond issue. Due to the recent negotiations between the Can American group and Miller & Schroeder Municipals, Inc., for the purpose of underwriting the bonds, there was not adequate time to prepare documentation for considera- tion at this City Council meeting. Also, there is a desire by Can American to request tax increment revenue bonds to assist in the total financing package. Tax increment financing revenue bonds differ substantially from TIF general obligation bonds. Due to the fact the documentations have not been prepared for the industrial revenue multi -family housing and a TIF revenue bond application is anticipated, the public hearing is to be opened, with some general discussion, and it is the recommendation of the Finance Committee and the request of the applicant that this item be continued • until- /the July 2, 1984, City Council meeting. Enclosed on pages �dthrough S/ is a copy of information that was submitted by Miller & Schroeder Municipals, Inc., discussing primarily the tax increment/interest rate reduction program that was proposed at the Finance Committee meeting. Since the concept of tax increment revenue bonds for multi -family housing projects is new to the City Council, the Finance Committee requested that this information be supplied and copied well in advance of the July 2 meeting. Also some preliminary discussion regarding questions and answers would be appropriate if desirable by the City Council at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To open the public hearing and continue any further action on the multi -family housing revenue bonds until the July 2, 1984, meeting. Special Note: The City Council will be taking action on the multi -family housing revenue bonds at the July 2 meeting. At that same meeting it is anticipated that a tax increment financing revenue bond applica- tion will be received and there will be public hearings before the HRA and action by the City Council during the month of August. Therefore, the tax increment issue is not to be decided on at 0 Agenda Information Memo June 19, 1984, City Council Meeting Page Fifteen the June 19 or July 2 meeting. information that was learned at to be shared with the City Council public hearings. -k-f The Finance Committee wanted the Finance Committee meeting well in advance of any future • • Toll Free Minnesota (800) 862-6002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis. Minnesota 55431 • (612) 831-1500 TO: FROM: • DATE: • MEMORANDUM City of Eagan, Minnesota Miller do Schroeder Municipals, Inc. June 14, 1984 RE: City of Eagan, Minnesota $12,500,000 -Multifamily Housing Revenue Bonds (Cinnamon Ridge Apartments Project) Tax Increment - Interest Rate Reduction Program This memorandum is provided to summarize the state law provisions regarding the use of tax increment to subsidize the multifamily rental development anticipated to be financed by the City of Eagan, Minnesota, $12,500,000 Multifamily Housing Revenue Bonds (Cinnamon Ridge . Apartments Project). Preliminary financial projections from Cinnamon Ridge Apartments Limited Partnership (the "Developer") indicate that such subsidy will be necessary given the estimated project costs and current interest rates. Recognizing this need for such assistance on a statewide basis, the State Legislature, has enacted Chapter 590 of Laws of Minnesota, 1982, which amends Minnesota Statutes, Chapter 462.411 et seg., the Municipal Housing and Redevelopment Act, which authorizes a housing and redevelopment authority to provide interest rate reduction assistance to developers of rental housing. This memorandum summarizes the pertinent provisions of the statute, and explains how an interest rate reduction program can be used in conjunction with the proposed revenue Bonds. Minnesota Statutes, Section 462.455, subd. 10 provides: Subd. 10. Interest reduction program. An authority may develop and administer an interest reduction program -to assist the financing of the construction, rehabilitation, and purchase of housing units which are primarily for occupancy by individuals of low or moderate income and related and subordinate facilities. An authority may: (a) pay in periodic payments or in a lump sum payment any or all the -interest on loans made pursuant to Chapter 4626 or Section 462.445, subdivision 9; Headquarters Minneapolis, Momesom Branch Oakes Downtown Mnneapaes • Solaro Bench. C&Uomia • Northbrook Mnob pPro • �ScP�axunt�. Miruiesom • Napks, MorWa • Takhassee. Florida • Carson Cay. Nevada � d are stt pmpa h7g Carpveaaa Page Two (b) pay any or all of the interest on bonds issued pursuant to Chapter. 462C, or pursuant to this chapter for the purpose of making loans authorized by Section 462.455, subdivision 9; ... Since the proposed multifamily revenue bonds would be issued pursuant to Chapter 462C, this section provides the authority to make interest reduction payments, either directly on the bonds, or on the loans made from bond proceeds. In order to implement an interest rate reduction program, an authority must adopt regulations for its interest reduction program. Section 462.445, subd. 11. These regulations will include the requirement that the project must provide housing for low and moderate income persons and families, similar to the limitations of Chapter 462C. The authority must also enter into an equity participation agreement with each recipient of interest reduction assistance. This agreement must provide that upon sale of the property the authority will receive a share of the property,value appreciation, reduced by an amount determined by the authority to be a reasonable rate of return on the property owner's contribution, such share to be an amount equivalent to the ratio which the authority's interest reduction contribution bears to all cash put into the property. The actual statutory formula is set forth at Section 462.245, subd. 12(b): (b)(i) Upon transfer or sale of the property the amount required to be paid to the authority under clause (a) shall equal at least (A) the sale price of the property, less (B) the downpayment, any payments of principal, other payments made to construct, acquire or improve the property and any outstanding liens or mortgages securing loans, advances, or goods and services provided for the construction, acquisition or improvement of the property, less (C) the amount, if any, which the authority determines should be allowed for the developer or other benefited property owner as a 'return on the developer's or other benefited property owner's investment in the property, multiplied by (D) a fraction, the numerator of which is the interest reduction payments made by the authority and the denominator of which is the total of the downpayment, all principal and interest payments including any portion paid by the authority, and 4-9 • • Page Three other payments made to construct, acquire or improve the property. In the case of a transfer, other than an arms -length sale, an appraisal shall be substituted for the sale price. The Developer has proposed that this equity so that upon the sale or refinancing of the prjec,t he1Citytwillfre el a fromthesale Proceeds an amount exactly equal to its total interest reduction payments made to the project. The authority to use tax increment to fund an from application of the provisions of the T from reduction program derives • Statutes, Sections' 273.71 et sey. � increment Financing Act, Minnesota Pty public redevelo An authority is authorized to use tax inc em 273.75, subd. 4(b). Under Chapter 462, tosts of a he efinitiondof�a proje in tlincludes an, inSection terest reduction program. Section 462.421, subd. 14. Since tax increment can be used to pay Public rean development costs, which are defined as the entire costs of a they including Cito fund all oo interest reduction program, then tax increment financing is avaiproject lable to Section 462.545, subd. . f the assistance provided under an interest reduction program1 The use of tax increment requires compliance by the City with the procedures of the Tax Increment Financing Act. These required procedures include creation of a tax increment financing district and preparation of a tax increment financing each housing development. The only official actions required by the City would be the adoption of a resolution of the authority, a public hearing by the Cit plan for a resolution by the City Council. After creation of the tax increment district, the county auditor would be requested to certifythe y, and adoption of •district, and thereafter any incremental, taxes produced by the construction of the Project would be returned to the Cit for original assessed value for the financing plan to provide interest rate reduction �assistan ein accord�toethwith e project increment 50 CINNAMON RIDGE IMPACT OF TAX INCREMENT FINANCING Revenues 132 1 BR x $450 x 12 months $712,800 132 2 BR x $550 x 12 months 871,200 Other Income ($5/unit/month) 15,840 Gross Rental Revenue 1,599,840 57 Vacancy Loss 79,992 Gross Income from Operations 1,519,848 Expenses Operating Expenses ($1200/unit) 316,800 Taxes ($1,000/unit) 264,000• Replacement Reserve ($150/unit) 39,600 Total Expenses 684,900 Net Operating Income 8_99.448 • A. Project Cash Flow at 1107 Coverage (taxes at $1,000/unit) $ 817,684 Supportable Bond Issue at 107 Interest $8,176,000 Loan -to -Cost Ratio at $45,000/ unit Cost 69% B. Project Cash Flow at 1107 Coverage (taxes at $500/unit) $ 949,684 Supportable Bond Issue at 107 Interest $9,496,000 Loan -to -Cost Ratio at $45,000/ unit Cost 797 Agenda Information Memo June 19, 1984, City Council Meeting Page Sixteen Sperry Semiconductor Plant A. Timberline Civic Association Request to Review Level of Noise Emission at Sperry Semiconductor Plant -- At the May 1, 1984, City Council meeting, action was taken by the City Council to continue the noise emission problem experienced at the Sperry Semiconductor Plant until the June 19, 1984, City Council meeting. Representatives of the Sperry Corporation present at that meeting assured the City Council that Dr. Richard VanDoeren would be working full time for the Sperry Corporation to review and provide a detailed analysis of the noise problem at the plant. Since • that meeting, correspondence was initiated by the City Administrator as well as received by representatives of the Timberline Association all of which addressed this Sperry noise issue. A meeting was held at the semiconductor operations building on May 16 at which time residents of the Timberline Addition were invited to the Semiconductor Plant to hear a presentation by Dr. VanDoeren. Also present at that meeting were the City Administrator, Ed Meister, Administrative Intern, and Dave Kelso from the Minnesota Pollution Control Agency. Copies of the aforementioned correspon- dence and a summary of the meeting on May 16 are enclosed for your review on pages 673 through 01,6 A copy of Dr. Van- Doeren's report is Cobe included without page numbers as a separate document in the City Council packet. At the time of this dictation on Friday a.m., June 15, report had not yet been received from the Sperry Corporation. The City Administrator has invited Dave Kelso, of MPCA, to attend the meeting and comment on the report that was prepared by Dr. VanDoeren. It is also • anticipated that Dr. VanDoeren and representatives of the Sperry Corporation will make a presentation to the City Council regarding their findings. ACTION TO BE CONSIDERED ON THIS ITEM: To consider the report that was prepared by Sperry's noise consultant, Dr. Richard VanDoeren, and to take any appropriate action that may be desired as an outcome of the presentation and public testimony on this issue. Sy I "I'll catV ®F czc gc 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 s�"w PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH JEMn THOMAS THEODORE WACHTER May 4, 1984 a.: V. , THG%!AS HEDGES EUGENE VAN C". CY. MR ED MICHAUD SPERRY CORPORATION PO BOX 64525 ST PAUL MN 55164 Re: City Council Continuance to June 19 to Further Consider • Semiconductor Noise Emission Problem Dear Mr. Michaud: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, May 1, 1984, further evalua- tion of the noise emission problem at the Sperry Semiconductor Plant was continued until the June 19, 1984, regular City Council meeting. The City Council is respectful of the corporate decision you acknowledged at the regular City Council meeting on May 1 to determine specific sound sources from the semiconductor building and recommend ways to reduce the overall sound level to an accept- able level. It is the understanding of the City that you have hired Dr. Richard VanDoeren to perform the necessary engineering studies. The City of Eagan has requested that Mr. Dave Kelso, employee of the Minnesota Pollution Control Agency, meet periodically with Dr. VanDoeren to discuss and provide analysis of his engineer- ing studies. Mr. Kelso is agreeable to perform in an unbiased objective capacity representing the City of Eagan as we attempt to resolve the noise emission problem for both the Timberline neighborhood and Sperry Corporation. The City appreciates the statement in Mr. Turcott's letter of April 26 that reads as follows: "Our sole objective at this time is to engineer a solution to this problem that both Sperry and the neighboring homeowners can live with." The City of Eagan agrees with that statement and is hopeful that a solution can be found as soon as possible. THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY MR ED MICHAUD MAY 4, 1984 PAGE 2 If you have any questions regarding Mr. Kelso's involvement or any other thoughts about the resolution of this -issue please feel free to contact me at any time. Sincerely, �Ckk �� T111 - Thomas L. Hedges City Administrator cc: Dave Kelso, Minnesota Pollution Control Agency John Gustin, President Timberline Association Tom Nikolai Don Giblin Paul Hauge. TLH/jj is is ®F eag an 3830 PILOT KNOB ROAD, P.O. BOX 21199 BEA BLOM9UIST EAGAN. MINNESOTA 55121 ^'o`'o' PHONE: (612) 454-8100 THOMAS EGAN JAMES A. SMITH JERRY THOMAS May 4, 1984 THEODORE WACCHTTER THOMAS HEDGES Car Aa uo!a EUGENE VAN OVEREEKE MR DAVE KELSO Gw Ce" PROGRAM DEVELOPMENT/NOISE DIVISION OF AIR QUALITY MINNESOTA POLLUTION CONTROL AGENCY 1935 WEST COUNTY RD B2 ROSEVILLE MN 55113-2785 Re: Sperry Semiconductor and Timberline Neighborhood Noise Emission Issue Dear Mr. Kelso: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, May 1, 1984, a formal request was made to ask for your assistance in meeting and reviewing all analysis of the Sperry semiconductor Timberline neighborhood noise emission issue with representatives of the Sperry Corporation until June 19, 1984. , It is the understanding of the City of Eagan that during this period of time Dr. Richard VanDoeren will be working full-time for the Sperry Corporation in an effort to review and provide a detailed analysis of the noise problem at the Sperry Semiconductor Plant. The City also expects to have a performance timetable developed for review and consideration at the June 19 City Council meeting. A letter was sent to Mr. Ed Michaud, representing the Sperry Corporation, advising him that the City of Eagan has requested and you have agreed to represent the Minnesota Pollution Control Agency on behalf of the City of Eagan all working with the Sperry Corporation in an effort to analyze this noise problem. The cooperation of MPCA and especially the interest you have given our community on this issue is commendable. Please contact me and provide periodic updates of what is transpiring regarding your work and involvement with Dr. VanDoeren. If you ever have any questions or want additional information on the noise problem, feel free to contact me at any time. Sincerely, 1\�AAY�OA�� . Thomas L. Hedges, ity Administrator cc: Ed Michaud; John Gustin; Tom Nikolai, Don Giblin; Paul Hauge THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY TLH/j j J~� Mr. Edw d T. Michaud Sperry C poration 3333 Pilot nob Road Eagan, MN 55121 Dear Ed: At the May 1, 1984 Eagan City Council meeting you leveled a serious charge that either I or my neighbors have indulged in lies as it relates to the current controversy occasioned by Sperry's noise emissions from its • semiconductor factory. I know of no instance where i knowingly made any statement that I did not believe to be true nor am I aware that any of my neighbors have made such statements. 1 think you should either be specific and indicate what those alleged lies relate or else make a formal apology. T await further word from you. Very truly yours, Thomas.]. Nikolai TJN/Ijr cc: O<Omas Hedges • Paul Hauge John Gustin David Turcott s� LAW OFFICES - HAUGEN AND NIHOLAI, P.A. 1936 MIDWEST PLAZA BUILDING a01 NICOLLET MALL ORRIN M.NAVGEN MINNEAPOLIS. MINNESOTA 55402 PATENTS THOMAS J. NIKOLAI _ (61ZJ]]2-7461 TRADEMARKS COPYRIGHTS DOUGLAS L.TSCMIDA JAMES TNIKOLAI May 3, 1984 Mr. Edw d T. Michaud Sperry C poration 3333 Pilot nob Road Eagan, MN 55121 Dear Ed: At the May 1, 1984 Eagan City Council meeting you leveled a serious charge that either I or my neighbors have indulged in lies as it relates to the current controversy occasioned by Sperry's noise emissions from its • semiconductor factory. I know of no instance where i knowingly made any statement that I did not believe to be true nor am I aware that any of my neighbors have made such statements. 1 think you should either be specific and indicate what those alleged lies relate or else make a formal apology. T await further word from you. Very truly yours, Thomas.]. Nikolai TJN/Ijr cc: O<Omas Hedges • Paul Hauge John Gustin David Turcott s� SPERRY CORPORATION COMPUTER SYSTEMS SPERRY PARK, P.O. ROX 0.1525 ST. PAUL. MINNESOTA 55164-0525 TELEPHONE 4612) 456.2222 May 8, 1984 Mr. John Gustin, President Timberline Civic Association 3061 Woodlark Lane Eagan, Minnesota 55121 Dear Mr. Gustin: This will confirm our telephone conversation of May 4 which established May 16 as the date for an informational • meeting to be presented by Sperry on the noise issue surrounding Sperry's Semiconductor headquarters building. A copy of the agenda and guildlines agreed to in our telephone conversation is attached. The meeting will take place at 7:00 P.M. and it is requested that atten- dees enter the building at the.west entrance. As further discussed the exact location within the building can not be determined until we have an idea of how many people will be in attendance. Accordingly, if you or any of your associates can advise us of an approximate number of people who will be attending by Friday, May 11, it will be appreciated. As you are aware, Sperry is currently conducting continuous sound level measurements of the Semiconductor building. It would be helpful to Dr. VanDoeren's study to compare these • readings to the periods where the noise levels are felt to be most irritating to the neighbors. Any of the affected people can call 456-2312, from 8:00 A.M. to 4:30 P.M. dur- ing the normal work week and leave the information with JoAnn. We are interested in time, duration, caller's address, andra brief description of any unique character- istics of the sound. By copy of this letter we are extending an invitation to Mr. Thomas Hedges of the City of Eagan and any of his staff who he feels appropriate, and we are also inviting Mr. Dave Kelso of the MPCA. To insure that the interested homeowners have the maximum opportunity to participate in this meeting, we encourage you to invite Mr. Fulton as well. 56 Mr. John Gustin May 8, 1984 Page -2- We are looking forward to this meeting as a positive informational step in communicating Sperry's efforts and commitment to solving this issue to the satisfaction of -all concerned. Very t my yours, E. T. Michaud Director • Resources Management CC: Thomas Hedges - City of Eagan Dave Kelso - MPCA 57 - LAW OFFICES HAUGEN AND NIHOLAI. P.A. 1636 MIDWEST PLAZA BUILDING 601 NICOLLET MALL ORR.N M.HAUGEN MINNEAPOLIS. MINNESOTA 66402 PATENTS TNOMAS J. NIMOLAI (8I2) 330-7461 TRADE MARKS COPYRIGHTS DOUGLAS L.TscNIDA JAMES T.NIRGLAI May 15, 1984 Dakota County Assessor Government Center 1560 Highway 55 Hastings, MN 55033 Re: Property Identification - District 10, Class 55300, Parcel 050-05, Property Description: I and my neighbors have complained long and hard to Sperry officials and to officials of the City of Eagan, but little has been done to alleviate the noise problem. The noise emissions make .it difficult to sleep and has so impacted the previous residential character of the neighborhood that property values have been depressed. We believe recent home sales transactions in our immediate neighborhood bear this out. In late January or early February inquiry was made with the Dakota County Assessor's Office as to whether the downward adjustment of the estimated market values by the Assessor's Office were attributable to Sperry's operations and we received a negative reply. That is, the County Assessor's Office claims that the recent downward adjustment in estimated market values for the homes in the Timberline area was part of an overall reassessment and not attributable to the fact that the Timberline Development is now bordering on an industrial complex. il Oslund Timberline Addition, Lot 5, Block 5 • Gentlemen: 1 just received your notification of. value change for taxes payable in 1985 relative to the above-described property. I will not be able to attend the equalization meeting in the City of Eagan on May 24 and, accordingly, 1 am writing this letter requesting reconsideration of the amount you are estimating to be the market value of my home. My home is situated at 1504 Red Cedar Road and 1 share a common property line with the Sperry Corporation. You may have read in the newspaper servicing Dakota County about the severe impact that Sperry has made on our housing development incident to its start-up of a semiconductor manufacturing plant last June. It changed the entire character of our neighborhood from a residential one to an industrial setting. It has been unable to curb the excessive noise which is given off by its powerful ventilating system needed to maintain the necessary plant . climate so that semiconductor integrated circuits can be made. Steam and fumes pour out from its roof -top stacks. I and my neighbors have complained long and hard to Sperry officials and to officials of the City of Eagan, but little has been done to alleviate the noise problem. The noise emissions make .it difficult to sleep and has so impacted the previous residential character of the neighborhood that property values have been depressed. We believe recent home sales transactions in our immediate neighborhood bear this out. In late January or early February inquiry was made with the Dakota County Assessor's Office as to whether the downward adjustment of the estimated market values by the Assessor's Office were attributable to Sperry's operations and we received a negative reply. That is, the County Assessor's Office claims that the recent downward adjustment in estimated market values for the homes in the Timberline area was part of an overall reassessment and not attributable to the fact that the Timberline Development is now bordering on an industrial complex. il SPERRY MEETING WITH TIMBERLINE NEIGHBORS 7:00 P.M. MAY 16, 1989 i SEMICONDUCTOR OPERATIONS HEADQUARTERS BUILDING PURPOSE: Inform interested neighbors on the details of the current Sperry noise investigation. Dr. VanDoeren will explain the scope, details, instrumentation, frequencies, and measurement locations of the study, but willnot cover pre- liminarydata.. This review will provide each concerned neighbor with a detailed understanding of Sperry's program. AGENDA: Introduction - Ralph Kerler Current Noise Study - Dr. VanDoeren Questions and Answers GUIDE- LINES: LOCATION: Sperry Semiconductor Headquarters Building Any Timberline resident or'member or the City of Eagans' • administrative staff is welcome. Mr. Kelso and Mr. Fulton are encouraged to attend. No news media. Limit topic to current noise study. I Sperry will conduct the meeting. Constructive questions welcome. Meeting expected to run at least one hour with a two hour maximum. May 16, 1984 - 7:05 P.M. Sperry Semiconductor Meeting Ralph Kerler, Resource Manager for Sperry, said that the purpose of tonight's meeting is to provide an overview of what Sperry is doing to correct the noise problem. Dr. Van Doeren was contract- ed by Sperry to get outside expertice to resolve the problem at the semiconductor plant. Dr. Van Doeren's presentation has two basic objectives: 1. To provide a discussion on the basics of sound, and 2. discuss the monitoring project and the time frame for completion of his study. Objective I Discussion: . Sperry wants public input to develop noise criteria for the neighborhood, because below the MPCA standard it becomes a matter of judgment. Tom Nikolai: "Why the variations in the noise?" Van Doeren: Fans have random mechanics, everything can be operating the same, yet with some variations. Or, noise propogation could be occuring. Variations are not unexpected. The noise control steps are as follows: 1. Identify sources of noise at Sperry. 2. Evaluate source modifications that are possible; a) change process, b) isolate vibrations, c) damp resonant vibrations 3. Evaluate both modifications that are possible; a) enclosures, b) barriers,.c) absorber 4. Evaluate receiver modifications possible; • 5. Implementation Objective II Discussion Rooftop monitoring will continue somewhat beyond May 18. Measure- ments taken at maximum level on the berm, and 15 feet from the ground in Don Giblin's back yard. This elevated reading was about 30 feet from Giblin's house. Actual data will not be discussed at this time. Measurements along the berm were not taken east of open lot by the three remaining homes. This was questioned by one of the home owners, and Van Doeren said he would take readings there. Inversions are the best time for sound propagation because it bends sound waves downward (less escape upward), and inversions occur mostly in summer. Tom Nikolai: "Is there any more rooftop equipment planned?" Kevin: "Future plans may add one more scruber and a cooling tower." Future equipment will have modifying equipment.' (.a Sperry Semiconductor Meeting Page 2 , Ralph: "Let me respond to this idea that Sperry is increasing noise levels at night. We cannot control noise emissions, if ! possible we would "store" it in the night and release it during the day." John Gustin: "What about noise from the passive vents?" Van Doeren: "Passive vents can produce some noise contribution. ; These are being -monitored." Van Doeren: Correcting the problem could be implemented in stages. One roof fan is variable pitch, the others fixed. i 1. Sound levels can accumulate. For example: 2 x Energy = 3dBA increase 10 x Energy = lOdBA increase � x Energy -3dBA Sources: (1) 46dBA 46dBA (2)-40dBA (3) 40dBA 43dBA 49dBA (Received noise) (4 ) 40dBBAA /40dBe� V 43dBA dBA Note: If Source #1 were reduced 20dBA to 26dBA, the received noise would only be lowered 3dBA to 46dBA. C.I Mr. Ral LAW OFFICES Sperry S HAUGEN. AND NNIHOLAI, P.A. 1500 To lose MIDWEST PLAZA BUILDING Eagan,A Bol NICOLLET MALL ORRIN M.N.UGEN MINNEAPOLIS. MINNESOTA 55402 PATENTS THOMAS J. NIKOLAI CGIP) ]]D. T+BI TRADE MARAS - COPYRIGHTS DOUGLAS L.TSCHIDA JAMES TNIROLAI May 21, 1984 Mr. Ral h Kerler Sperry S miconductor Operations 1500 To er Road Eagan,A 55121 Dear Ralph: Speaking not only for myself but for some of my neighbors, 1 want you to • know that the meeting held at the Sperry Plant on May 16 had a very positive effect. As late as mid-March, 1984, the Sperry people with whom we were dealing would not even acknowledge that a problem existed. I was specifically told on one occasion by Bob Falstad that Sperr) did not consider that it had a noise problem and that the problem, if anv, was only in the minds of the Timberline residents. Naturally, this did not settle too well with me or with the other residents who have been forced to spend an inordinate amount of time (and money) over the past 11 months in an attempt to compel Sperry to reduce its noise emissions. Thus, it was refreshing to hear you state in such a positive fashion that Sperry recognizes that a real problem exists and that it will be addressed on a high-priority basis until a solution satisfactory to the Timberline residents is implemented. We will anxiously await hearing the details of Dr. Van Doeren's findings and recommendations, Sperry's commitment to follow those recommenda- tions -and the timetable to be adhered to in implementing the sound abatement plan to the end that the noise now being generated will be reduced to levels which reasonable people can agree are "negligible". Warm personal regards. Very truly yours, Thomas J. Nikolai TJN/ljr cc: Ufhomas Hedges John Gustin DAKOTA COUNTY -DAKOTA COUNTY HUMAN SERVICES BUILDING 1600 HWY. SS • HASTINGS. MINNESOTA 55033 HUMAN SERVICES DEPARTMENT R. PARI YD. .YY.A May 23, 1984 Thomas J. Nikolai Haugen and Nikolai, P.S. 1936 Midwest Plaza Building 601 Nicollet Mall Minneapolis, Minnesota 55402 Dear Mr. Nikolai: I COMMUNITY HEALTH SERVICES DIVISION DONNA M. ANDERSON D.RECTDR 612-437.0435 This letter is in response to your inquiry to Mr. Ron Spong, concerning information about Dakota County development of hazardous material emission standards. No information of this nature has ever been developed by Dakota County. In addition, Dakota County does not monitor and regulate industrial emissions other than solid and hazardous waste management. The Minnesota Pollution Control .,Agency (MPCA) issues air quality permits and the MPCA along. with the Metropolitan Waste Control Commission issue water quality discharge I permits. As mentioned, Dakota County does operate a hazardous waste generator licensing program. Authority for this is from Dakota County Ordinance No. 111, Hazardous Waste Management and the MPCA Hazardous Waste Rules (6 MCAR 4.9001- 4.9010). In conjunction with this program, Sperry -Semiconductor Operations in • Eagan was licensed on December 13, 1983. This license is scheduled for renewal at the June 15, 1984, Human Services ,Board Meeting. The licensure and regulation of hazardous waste generators conducted by Dakota County must be consistent with the provisions contained in Dakota County Ordinance No. 111. Under this ordinance, the County can only consider the following factors related to hazardous waste management; proper identification and disclosure of hazardous waste, safe handling and spill procedures, proper storage and disposal of generated waste, and the use of labeling and manifesting when the waste is transported. Any regulation beyond these provisions would not be authorized by Ordinance No. 111. County staff will continue to license and investigate Sperry -Semiconductor operations on an annual basis and review hazardous waste shipment manifests when received. If any future problems or concerns with Sperry's management of hazardous waste are identified, Sperry officials will be notified and required to resolve them in a timely manner. a r� L Sperry -Semiconductor operations does generate as a waste many of the materials that you listed in your April 18, 1984 letter to Mr. Ron Spong. However, these waste materials are stored in labeled 55 gal. drums, in a curbed storage area and are shipped as frequently as' three times per month. No more than four drums of any waste material is accumulated at the plant before shipment. .Based on this information, Sperry has developed an effective hazardous waste management program which will minimize the liklihood or magnitude of spill situations. If I can be of further assistance in regard to this matter, don't hesitate .to call me at 437-0519, or Ron Spong at 437-0233. Sincerely, ohn A. Bartholow Hazardous Waste Specialist JAB/ja 2 cc Thomas Hedges, Eagan City Administrator Jean Krueger, Sperry Coroporation Ronald Spong, Dakota County Richard Starn, Minnesota Pollution Control Agency G Y' LAW OFFICES HAU0EN AND I\IHOLAI. P.A. Mr. David Turcott, Sperry Corporation Sperry Semiconductor Operation 1500 Tower View Road Eagan, MN 55121 Dear Mr. Turcott: JUN On Saturday, June 1, 1984, 1 had occasion to discuss the Sperry noise problem with several of my neighbors and it was the consensus that, while whatever measures may have been taken by Sperry over the past month or so have made a slight or modest improvement in the sound emissions, none considers the noise to be acceptably low or "negligible" as required by the Eagan Ordinance: There have been times when wind conditions carry the sound away yet at other times, especially when the breezes are from the south, the roaring sound from Sperry's ventilating systems makes, sleep difficult and sometimes impossible. Mr. Joseph O'Brien, who lives at. 1480 Red Cedar Road, has indicated that he has had to abandon his bedroom on the south facing side of his home and has moved into a north facing bedroom. Mr. Hans Lefeber, who lives at 1492 Red Cedar Road, complains that he cannot enjoy the use of his family room and patio area because of the industrial noise which permeates our area. Apparentlysleeping has not been a problem for the Lefebers in that their bedrooms are all on the north side of their home. Mr. Don Giblin, who lives at 1498 Red Cedar Road, has been checking in regularly with your Ms. Kelly providing subjective indications of the noise conditions at various days and hours. Hence, you are already aware of his views on the prevailing noise. Speaking for myself, f continue to find the noise levels intolerable. 1 feel 1 have the right to be able to open my bedroom windows and let fresh air in on these warm evenings, yet 1 cannot do so and still manage to sleep. 1 find it very unfair that Sperry positioned a plant of this type so close to our residences and then emits noise, letting the wind determine whether the neighbors can get a decent night's sleep. WS PATENTS TRACK MARKS COPTPIGMTS • 1036 MIDWEST PLAZA BUILDING 601 NICOLLET MALL DP"IN M.MAyGEN MINNEAPOLIS. MINNESOTA 55402 T«CMAs J. N1s0LA1 (612; 336.7461 DOUGLAS L.Tsaw1DA JAMES T.NIe DLA1 y June 5, 1904 Mr. David Turcott, Sperry Corporation Sperry Semiconductor Operation 1500 Tower View Road Eagan, MN 55121 Dear Mr. Turcott: JUN On Saturday, June 1, 1984, 1 had occasion to discuss the Sperry noise problem with several of my neighbors and it was the consensus that, while whatever measures may have been taken by Sperry over the past month or so have made a slight or modest improvement in the sound emissions, none considers the noise to be acceptably low or "negligible" as required by the Eagan Ordinance: There have been times when wind conditions carry the sound away yet at other times, especially when the breezes are from the south, the roaring sound from Sperry's ventilating systems makes, sleep difficult and sometimes impossible. Mr. Joseph O'Brien, who lives at. 1480 Red Cedar Road, has indicated that he has had to abandon his bedroom on the south facing side of his home and has moved into a north facing bedroom. Mr. Hans Lefeber, who lives at 1492 Red Cedar Road, complains that he cannot enjoy the use of his family room and patio area because of the industrial noise which permeates our area. Apparentlysleeping has not been a problem for the Lefebers in that their bedrooms are all on the north side of their home. Mr. Don Giblin, who lives at 1498 Red Cedar Road, has been checking in regularly with your Ms. Kelly providing subjective indications of the noise conditions at various days and hours. Hence, you are already aware of his views on the prevailing noise. Speaking for myself, f continue to find the noise levels intolerable. 1 feel 1 have the right to be able to open my bedroom windows and let fresh air in on these warm evenings, yet 1 cannot do so and still manage to sleep. 1 find it very unfair that Sperry positioned a plant of this type so close to our residences and then emits noise, letting the wind determine whether the neighbors can get a decent night's sleep. WS PATENTS TRACK MARKS COPTPIGMTS • Mr. David Turcott June 5, 1984 Page Two By way of summary, we appreciate the fact that Sperry is working on solving this year-long problem and we urge you to continue these efforts at an accelerated pace so that a permanent, satisfactory cure will result. TJN/Ijr cc: Thomas Hedges • C� Very truly yours, AT as J.. ikolai a- Agenda Information Memo June 19, 1984, City Council Meeting Page Seventeen PRELIMINARY PLAT/PHEASANT KNOLL TOWNHOMES B. Dunn Real Estate Management, Inc., for Preliminary Plat Pheasant Knoll Townhomes Consisting of Approximately 18.7 Acres and Contain- ing 80 Townhouse Units -- A public hearing was held before the Advisory Planning Commission at their April 24, 1984, meeting. The item appeared on the May 15, 1984, City Council agenda with a recommendation that further discussion on the application for a preliminary plat be continued until the June 19 City Council meeting. The Parks and Recreation Advisory Commission had several questions regarding the parkland dedication that was proposed for that subdivision. The Advisory Planning Commission is recom- mending approval with a number of conditions. For additional information on this item, refer to the City Planner's report found on pages /. V, through S14 For a copy of the Parks and Recreation Commission action regarding Pheasant Knoll refer to a copy of a memorandum prepared by the Director of Parks and • Recreation enclosed on pages$77 through�20_. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat for Pheasant Knoll Addition. E 47 CITY OF EAGAN C SUBJECT: PRELIMINARY PLAT, PHEASANT KNOLL APPLICANT: DUNN REAL ESTATE MANAGEMENT, INC. EDMUND B. DUNN LOCATION: OUTLOT A, THOMAS LAKE HEIGHTS EXISTING ZONING: R-3 UNDER THE BLACKHAWK PARK PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: APRIL 24, 1984 DATE OF REPORT: APRIL 18, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED An application has been submitted requesting preliminary plat ap- proval, Pheasant Knoll consisting of approximately 13.7 acres and • would contain 80 townhouse units. BACKGROUND In 1977, the City of Eagan entered into a Planned Development agree- ment with Dunn and Curry for a Planned Development named Blackhawk Park consisting of approximately 435 acres. Outlot A, Thomas Lake Heights Addition, is approximately 18.7 acres of the Blackhawk Park Planned Development. In the past few years there has been development in Blackhawk Park south area which consists of townhouse and single family and a por- tion was also sold off to School District #196 for an elementary school. Also, in the Planned Development there has been some land use changes where the particular parcel under consideration was once designated NB (neighborhood business district), and the neighbor- hood business use has been transferred to the northwest quadrant of Pilot Knob Road and Diffley Road. With this transfer, the sub- ject parcel was then designated R-3 (residential townhouse), and would allow a density between 6 and 12 dwelling units per acre. In 1983, there was an application submitted for a townhouse develop- ment which consisted of approximately 120 unit. This particular developer and project has been terminated and the applicant has sub- mitted a new application which now being presented before the Plan- ning Commission is proposed to consist of approximately 18.7 acres and contain only 80 townhouse units and dedication to the City of approximately 9.25 acres for parkland which has been agreed to in the Blackhawk Park Planned Development Agreement. The access to this development will be from Thomas Lake Road. This is proposed to be a private circular drive providing accessto 66 of the proposed 80 townhouse units. The applicant is proposing to provide a new street or cul-de-sac off of County Road 30 (Diffley Road) to provide access to the other 14 townhouse units. This cul-de-sac is new in this particular plan. The applicant has worked with the Park Department and has determined that providing the street would allow access to the 14 townhouse units plus provide access to the park property which will be dedicated to the City with this CITY OF EAGAN PRELIMINARY PLAT, PHEASANT KNOLL APRIL 24, 1984 PAGE TWO development proposal. Then, the City would only have to construct the parking lot and the amenties to this park versus providing also a public street. There is also some discussion regarding this ac- cess that could provide some additional security for policing be- cause of the residential units to this proposed park. This cul-de- sac will be constructed to City standards and meet public street criteria. The access, again, off of Thomas Lake Road is proposed to be a private drive . At the present time, the applicant is pro- posing a 24 foot drive lane. In review of Chapter 13 of the City Code, it is suggested that a 28 foot minimum street be provided with this development request. Also that the setback to the garages be 25 feet from the curb to the building setback line. The applicant is proposing to develop this parcel in a townhouse fashion instead of the eight-plex or two-story dwelling units which was originally proposed. Each of the proposed units will have a double car garage and two parking spaces in front of the unit far exceeding the parking criteria for a townhouse development project. In review of the detailed sight plan, the applicant has proposed to develop 9.45 acres of net land and dedicate 9.25 acres to the City for parkland in accordance with the overall Blackhawk Park Plan- ned Development. In reviewing this plan on the net acres or the 9.45, the applicant is proposing to construct 8.4 dwelling units per acre or is within the density allowed for this parcel which is between 6 and 12 dwelling units per acre. In reviewing the site for building coverage, the applicant is proposing a 238 building coverage which is 38 in excess of the standard allowed in the City. However, in review of this particular lot coverage requirement the applicant is proposing a double car garage for each of the dwelling units. The ordinance only requires a single garage space, therefore, the applicant is in excess of the parking requirement and it appears that the variance should be granted to allow the additional parking versus requiring a lot coverage of 208. If approved,the Preliminary Plat should be subject to the following conditions: C E `\ 1. A Development Agreement shall be required and signed prior to thV construction of any of the dwelling units. 2. A detailed grading, drainage and erosion control plan shall be submitted and approved by City Staff.prior to final plat approval. 3. The Homeowners Association and Bi -laws shall be submitted to the City for review prior to the final plat application. A variance from ,the 208 lot coverage shall be granted in order to allow the double car garage per dwelling unit. 4. The applicant shall dedicate adequate rights-of-way for Thomas Lake Road and Diffley Road (County Rd.30) and also provide all easements as requested by City Staff. 5. A detail landscape plan shall be submitted and an adequate land- scape bond shall be required and not released until'bne year j9- • • CITY OF EAGAN PRELIMINARY PLAT, PHEASANT KNOLL PAGE THREE APRIL 24, 1984 after the landscaping has been completed. 6. The Park Committee shall review this proposed cul-de-sac street and determine how this Proposed Development would fit into the overall Park master plan for Heine Lake Park. CMEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE. C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: APRIL 18, 1984 SUBJECT: PHEASANT KNOLL PRELIMINARY PLATT The Engineering Division of the Department of Public works has the following comments in regard to this proposed development for con- sideration by the Advisory Planning Commission and the City Council. DRAINAGE/TOPOGRAPHY As its name suggests, this proposed development sits on a knoll with an elevation of approximately 940. From there it slopes very steeply to the east in the direction of Heine Pond with a water eleva- tion of approximately 874. The westerly portion of this site slopes to the west at a much gentler slope with the elevation along the west property line being approximately 918. All runoff presently • ends up in Heine Lake (Pond AP -5). Pond AP -5 has a positive gravity outflow to the the north and eventually into the Minnesota River. The master drainage plan, as depicted in Figure 1, indicates a relationship with this proposed development with respect to the downstream storm sewer. CAccording to the Dakota County soil survey maps, the soils on this site consist of silty loam over the less severe slopes and sandy loam along the steeper slopes. Both are susceptable to erosion. Subsequently, the developer will be required to submit a detailed erosion control plan along with his grading plan. This plan should be, implemented during the entire construction period of this pro- posed development. Both the grading and erosion control plans shall be submitted to staff for review and approval. The grading over this proposed development will not significantly • alter any current draining patterns. However, all drainage from this entire site is to be collected by internal storm sewer and directed into the trunk storm sewer just west of Heine Pond. UTILITIES Existing utilities available to provide service to this proposed development consists of a 12" trunk watermain along the south of County Road 30, a 12" trunk watermain on the west side of Thomas Lake Road, and a 27" trunk sanitary sewer east of this proposed development and west of Heine Lake. All utilities are of sufficient size, capacity and depth to provide necessary service. The proposed watermain should loop through this site by connecting the existing 6" stub off of Thomas Lake Road to the 12" trunk water main along the south side of County Road 30. Also, a 6" watermain 0 ENGINEERING REPORT PHEASANT KNOLL PRELIMINARY PLAT APRIL 18, 1984 PAGE TWO C shall be stubbed to the west property line of this proposed develop- ment. Meanwhile, the sanitary sewer should also be stubbed to the west property line of this proposed development and be deep enough to provide future service to the parcel to the west. Likewise, storm sewer should be stubbed to the west property line of this proposed development and be at a depth sufficient to provide service to the parcel to the west. STREETS This proposed development is bordered by County Rd. 30 (Diffley Road) on the north and by Thomas Lake Road on the southwest. County Road 30 is under the jurisdiction of the Dakota County Highway De- partment. It is presently a two lane road with bituminous surfacing. Meanwhile, Thomas Lake Road is designated a city community collector street which is built to its ultimate design cross section. • The proposed access for this development is from Thomas Lake Road by means of an internal looped private street. It is recommended that the entrance to this proposed development be at least 36 feet wide. Where it branches off it should be a minimum of 28 feet wide with concrete curb and gutter and constructed to city standards. Access to Phase 4 of this proposed development along the easterly portion is by means of a cul-de-sac off of County Road 30. This / cul-de-sac is proposed to be a dedicated city street and is within city code for length. This proposed access point is approximately 100 feet east of an existing entrance off of County Road 30 to this property. This proposed entrance would be approximately 900 feet east of Thomas Lake Road and 850 feet west of Heine -Strauss Road. To the staff's understanding, this satisfied Dakota County Highway Department's criteria of maintaining at least 1/8 mile (660 feet) between access points onto county highways. Nevertheless, this access point will undoubtedly be reviewed by the Dakota County High- way Department since it abutts a ccunty road and their recommenda- tions will be final. The slope of County Road 30 at this proposed intersection is ap- proximately 48. The average slope approximately 450 feet west of the proposed intersection is approximately 68. In contrast, the slope of County Road 30 approximately 450 feet east of Heine - Strauss Road approaches 88. Staff has checked with the Police Dept. to see if the Heine -Strauss and County Road 30 intersection has been a traffic problem in the past and received a negative response. Subsequently, staff does not feel this proposed access onto County Road 30 at this location by this development will pose any signifi- cant problems. Since a trailway exists along the Thomas Lake Road easterly right- of-way line, the requirement for trailway construction along Thomas Lake Road for this development is thereby relieved. However, the Parks Commission is considering proposing a trail from Thomas Lake Road to the proposed cul-de-sac. If this is approved by the Parks ENGINEERING REPORT PHEASANT KINOLL PRELIMINARY PLAT APRIL 18, 1984 C PAGE THREE Commission, then costs for installing this trail will be the res- ponsibility of this development. RIGHT-OF-WAY/EASEMENTS A 55 foot half right-of-way is recommended by staff to be dedicated for CountyRoad 30. The right-of-way for the proposed cul-de-sac shall be dedicated with a minimum width of 50 feet and a minimum radius of 55 feet. The latter is required to maintain a city mini- mum standard of an 8 foot boulevard. No other right-of-way will be required to be dedicated. Easements of sufficient width shall be dedicated over all city maintained utilities. In addition, 10 foot utility easement shall be dedicated adjacent to all publicly dedicated right-of-way with a 5 foot drainage and utility easement dedicated adjacent to the exterior lot lines for Lots 23 of Blocks 1, 2 and 3 and Lot 15 of Block 4. Lastly, a 10 foot trailway easement shall be dedicated adjacent to the County Road 30 right-of-way and over the internal trailway if required. ASSESSMENTS All trunk area assessments have been levied over this parcel. All laterial benefit from existing trunk utilities have been levied with .the exception of laterial benefits from trunk watermain along County Road 30. Subsequently, this development shall be responsible for laterial benefits from trunk watermain for 300 front feet at the rate in effect at the time of final plat approval. Currently, this would amount to $3,252.00 ($10.84 per front foot X 300 front feet). • Since this proposed development abutts a county road, it is city policy for this development to prepay a lateral benefit for multi- ple equivalent street construction at the rate in effect at the • time of final plat approval. Currently, this would amount to $34,470.00 ($57.45 per front foot X 600 front feet). Of course, the final amount will be determined by the distances as final platted. All costs for internal streets and utilities,including the cul-de-sac, will be the sole responsibility of this development. I will be available to discuss in detail any aspect of this report with the Advisory Planning Commission at the meeting on April 24, 1984. Respectfully submitted, Richard M. Hefti, P.E. C Assistant City Engineer RMH:jbd 0 9. A full 50 ft. right-of-way shall be dedicated for the radius of 55 ft. 10. Easements of sufficient width shall be dedicated over all City maintained utilities. 11. A 10' trailway easement shall be dedicated adjacent County • Road 30 and over the internal trailway if it is required. 12. Additional easements shall be required as referenced in the Engineering Report and required by staff. 13. This development shall be responsible for the lateral benefit assessment from trunk watermain at the rate in affect at the time of final plat approval. 14. This development shall be responsible for a multiple equivalent street assessment at the rate in affect at the time of final plat approval for County Road 30 upgrading. 15. All costs for internal streets and utilities, including the cul-de-sac street, will be the sole responsibility of this development. ENGINEERING RECOMMENDATIONS FOR PHEASANT KNOLL PRELIMINARY PLAT 1. No internal drainage from streets and parking lots will be allowed to be diverted into Heine Pond. 2. No watermain should be looped through this site as referenced in the Engineering Report. 3. Sewer, water and storm sewer stubs to the west property line of this development shall be installed. 4. The private street from Thomas Lake Road to where it branches shall be a minimum of 36 ft. wide. 5. The remaining interior private street shall be a minimum of 28 ft. wide. • 6. All private streets shall be constructed to City standards with concrete curb and gutter. 7. If required by the Park Commission, an 8' trailway will be required from Thomas Lake Road to the proposed cul-de- sac street. C. 8. A 55 ft. half right-of-way shall be dedicated for County Road 30. 9. A full 50 ft. right-of-way shall be dedicated for the radius of 55 ft. 10. Easements of sufficient width shall be dedicated over all City maintained utilities. 11. A 10' trailway easement shall be dedicated adjacent County • Road 30 and over the internal trailway if it is required. 12. Additional easements shall be required as referenced in the Engineering Report and required by staff. 13. This development shall be responsible for the lateral benefit assessment from trunk watermain at the rate in affect at the time of final plat approval. 14. This development shall be responsible for a multiple equivalent street assessment at the rate in affect at the time of final plat approval for County Road 30 upgrading. 15. All costs for internal streets and utilities, including the cul-de-sac street, will be the sole responsibility of this development. v U 0 COUNTY — .ROAD I I NO. —._ –30_ L 1 ,I n ,. • n / 1 • I I � . 1 - GY' y 9 l0 I 1 �L 1� ITTIII ..L, I \ I ^ l li q •Lr • n- it \ • llljjjj Lpo f \ OCf- \ \ ^a s I MORTN \ \yL n Lp.• +y n SCALE: f=SPS,\ \ •. I LEGAL OESCAWTION' ..., ......., ...................... .... ........ Ew F. - _ -Yit Lig ` •P i s 'C I♦float wm�iir uu iawnll\ E N0INEEIIINO COMPt'•� INC. I s•• .lout rmwu.11wal. out w.u•lo- PHEASANT KNOLL PRELIMINARY PLAT Imo® Cy o REAL ESTATE AI MANANAOEUF[1T INC. ¢ I I I I NORIN 11 11 SCALE: f; 56 \ \ L \� nwe.... omm... wmu o Mn.wu )MPRNY INC. m. wr ..... 9% W '...m.01. uu. �-PHEASANT KNOLL 1�'� """""' .y.PRELIM�RY GRADING, DRAINAGE E EROSION I ly".I DUNN REAL ESTATE CONTROL PLAN z MANAGEMENT INC. v - - - MEnoorc .rl: _ 1p1{ ' ' _ •'{' �. ' - �r nS fA :d.�st"so� r � � . kld_�. `• 1 • • - I / �l--I __!/. fly —_'-�7i; -_! _ .• .�`/ L3• fir" '.i�'� -! '• , �_ Ind "-"..— ^��.`. r .: ' '.' • './ _ ,. I Ind- A....._.... .,—'` R-1 R -N Vie. .'. .._ a•!� Ind. R-11 .1 •.CSC— !c �— — .�' ,,:..� .Qi/ R=11 /� �<.._r :��• � GOLF "°" g -�+ •\ ."J 'Gv =.`c;tj1�_'roC�Ri`• O Jew' •� -•��' - /-i'�'lll/ v..e. 'y—. ..u...l ``�� `11. RY '�`i� .G `. R.I .:_'._; _ — ,i R `. HS CP 'R-i�',P: it LV•i GB I�;`�` �: -t;:P� _R"II ''_O C _P•'R-1,7 r; ILI.M r. ' • is LB .g \p r M Ef RI I j Rill ( t _.. i •` ` i) i L •. :;R 4 R;. R m •CSC_____r 0/�L.B- 'Ralf C ...-� E .�.R II, \'' R•li' '•, ::.:yR-11 R-11 -P �`S ®� NR .r.r • LB R -III Lg •'� •:~R -I .. r•'.•;r r� CSC -.,.ii • J - RB LB • :- jj /R-1 R.I J �� /lr`.•��'.-.� __ •.I, f._ .,,R_I a, P R_Ic' a:.• GOLF cnw.r..i::�,P R-11 IRA ?_ra�i'' :..,., • .;.'D- `^"I n IRA• :: u . �- - �„i I e of .. ..: _7 _'_ P R- reR-IIS' I41•;_7 :.:::.,\.. �� I �M: _.�,?.'"� y i'-,._., ''i_' • .1�. fir--^ ;� ..... r. �.: -•-r • : - � �-_ . v �-- IG`��J)l fir. C( .:*� J .. { ff - ' • ..I Fy r _ I �pI (�-ROSE Nt� •/ '� GPPEE ' 7 ViELE• • i- r r1. , p -° .1 � �\, A R-1 — CF Z HILLA DALE ,I A R- 3 / A 79-6 � R 4 0 KNC�-F I L PF I{ C. S. A. X- �. k i ' I R \�' k : I R-4 �; , 1 73 / �. .,� �' 1 rC THOMAS �' A IHEIG' ,�ha •.j�a..J'��' • ''-t%+'.'.3�Sr,,;.>v,.:"Ca.•. JJ r�.��.�'�—'.., ..�. .,TAT-'?R.r4q^'s�-,� �'T1imi IPD 77-2 R-1 IA SAFARI - 1 r AT qi �.�• wig Sm L A �SMANw APC Minutes April 24, 1984 plat will be included in the existing homeowner's associat on for the sur- rounding neighborhood. Upon motion by Wilkins, seconded ob, all members voting in favor, it was resolved that the application fo rezoning to planned development be and it hereby is recommended for appro All voted in favor. Wilkins then moved, cCrea seconded the motion to ecommend approval of the preliminary plat applic on, subject to the fol ing conditions: 1. That appropriate agr ents shal a entered into "for the Associa- tion and maintenance of the commo re and buildings, including the execu- tion of a planned development agreem 2. AZvate sewer, w er and roa excavation permits shall be obtained fod 2, B k 7. 3. A t appropriate legal description 11 be submitted for • a public heate existing easements. 4. Nshall be dedicated as required by staff. 5. A installing additional services and driveways, curb r cuts, etc. shall be the sole responsibility of this development. \' All voted yes. PHEASANT MOLL TOYNHOMES - PRELDgINARY PLAT The public hearing regarding the application of Dunn Real Estate Manage- ment, Inc. for preliminary plat approval of Pheasant Knoll Townhomes was convened by the chairman. The project would consist of approximately 18.7 acres and contain 80 townhome units covering Outlot A, Thomas Lake Heights • Addition. Mr. Runkle first described the project in some detail and noted that the parcel was designated R-3 and would allow density between 6 and 12 dwelling units per acre. In 1983, there was an application submitted for townhouse development consisting of approximately 120 units, but the applica- tion was not completely processed. The current proposal includes a dedication to the City of 9.25 acres for park land, provided for in the Blackhawk Park Planned Development Agreement. The applicant is proposing to provide a new street or cul-de-sac off of and south of County Road 030 (Diffley Road) to provide access to the 14 townhouse units. The balance of the units would have access from Thomas Lake Road. The cul-de-sac would also provide access to the park property which will be dedicated to the City and the access from Thomas Lake Road is proposed to be a private drive. Each of the proposed units will have a double car garage and two parking spaces in front, therefore exceeding the parking criteria for townhouse development. The proposal is for 8.4 dwelling units per acre and the lot coverage will be 23%. The staff recom- mended a variance, however, noting that the double car garage for each of the dwelling units, which is above the requirements, would increase the lot coverage. APC Minutes April 24, 1984 John Boshart appeared on behalf of the applicant and stated that there would be three basic unit types with the lower units tucked into the hillside. He stated that Heine Pond will be dedicated in a natural state, and boat dock and small parking lot will be provided near the pond. The 850 to 1,350 square foot units would sell from $65,000.00 to $90,000.00 per unit. The expectation is 2.5 persons per unit with a maximum of 200 inhabitants. A homeowner's association will be established. A number of neighboring home- owners were present with questions and objections such as adequacy of access. There was also questions as to whether the park area should be 10.1 or 9.2 acres. There was discussion concerning the trunk storm sewer which is re- routed to the west of Heine Pond and all water in the development would be directed to the trunk storm sewer. There were serious questions as to traffic patterns along Diffley Road, • including objections to an increase in traffic. It was suggested there be a turn lane at the cul-de-sac off from Diffley Road. Questions also arose regarding the use of Heine Pond and it was noted the park department does have regulations. There were concerns about the excessive number of people that would use the lake, but it was noted that only a minimum number of parking spaces will be provided. Setbacks from the townhomes appear to be in excess of 75 feet and the developer indicated the closest unit would be 82 feet from the pond. Member McCrea was concerned about safety near the cul-de-sac and noted that public access to the pond will increase the amount of traffic. It was recommended there be no motorized craft on the pond and it was understood the Park Committee concurs. Member McCrea also recommended that safety along Thomas Lake Road be addressed by the staff and by the Council. It was noted that the triangular parcel along Diffley Road and to the west will not be incorporated into the plat and that the City cannot enforce this incorpora- tion. Member Rrob had concerns about access from the cul-de-sac at Diffley • Road and suggested a semaphore be considered at Thomas Lake Road and Diffley Road. It waa noted the density had been reduced from the original proposal but there had been no cul-de-sac originally planned from Diffley Road. Mulrooney moved to recommend approval of the application, Wilkins seconded the motion with the following conditions: 1. A development agreement shall be required and signed prior to the construction of any of the dwelling units. 2. A detailed grading, drainage and erosion control plan shall be submitted and approved by City Staff prior to final plat approval. 3. The Homeowners Association articles, by-laws and restrictions shall be submitted to the City for review prior to the final plat application. A variance from the 204, lot coverage shall be granted in order to allow the � double car garage per dwelling unit. APC Minutes April 24, 1984 C 4. The applicant shall dedicate adequate rights-of-way for Thomas Lake Road and Diffley Road (County Road 30) and also provide all easements as requested by City Staff. 5. A detailed landscape plan shall be submitted and an adequate land- scape bond shall be required and not released until one year after the land- scaping has been completed. 6. The Park Committee shall review this proposed cul-de-sac street and determine how this proposed development would fit into the overall Park Master Plan for Heine Lake Park. 7. The Dakota County Plat Commission shall review and comment upon the application. • 8. No internal drainage from streets and parking lots will be allowed to be diverted into Heine Pond. 9. No watermain should be looped through this site as referenced in the Engineering Report. 10. Sewer, water and storm sewer stubs to the west property line of this development shall be installed. 11. The private street from Thomas Lake Road to where it branches shall be a minimum of 36 feet wide. 12. The remaining interior private street shall be a minimum of 28 feet wida. • 13. All private streets shall be constructed to City standards with concrete curb and gutter. 14. If required by the Park Commission, an 8 foot trailway will be required from Thomas Lake Road to the proposed cul-de-sac street. 15. A 55 foot half right-of-way shall be dedicated for County Road 30. 16. A full 50 foot right-of-way shall be dedicated for the radius of 55 feet. 17. Easements of sufficient width shall be dedicated over all City maintained utililties. 18. A 10 foot trailway easement shall be dedicated adjacent County Road 30 and over the internal trailway if it is required. APC Minutes April 24, 1984 19• Additional easements shall be dedicated as referenced in the Engi- neering Report and required by staff. 20. This development shall be responsible for the lateral benefit assessment from trunk watermain at the rate in effect at the time of final plat approval. 21. This development shall be responsible for a multiple equivalent street assessment at the rate in effect at the time of final plat approval for County Road 30 upgrading. 22. All costs for internal streets and utilities, including the cul-de- sac street, will be the sole responsibility of this development. 23• The cul-de-sac access to Diffley Road shall be reviewed by the is Dakota County Highway Department. All voted in favor except McCrea who voted no because of safety issues and the fact the cul-de-sac will seriously increase the amount of traffic problems; further, that the original proposal provided for 10.1 acres of park land whereas the current proposal indicates 9.25 acres. CINNAMON RIDGE TTN ADDITION - PRELIMINARY PLAT The hearing regarding the application of Canadian -American Re y Cor- poration for preliminary plat approval of Cinnamon Ridge 7th tion, con- sisting of ktlot A, Cinnamon Ridge, was brought before Tanning Commis- sion. The pla would consist of 260 apartment units 19.2 acres located at the northwest qu ant of Cedar Avenue and CliffThe parcel is zoned R- • 4 within the Cinna Ridge Planned Developme and the area was established as a high density area the Comprehens Guide Plan designating R -IV with units allowed in excess o 2 per ac The proposal is for ten 3 -story apartments with 24 units per bu and one 3 -story building with 20 units, together with Community Room a cise area. The proposal includes 260 garages and 268 parking sp s. The p ed development provides for the parcel to include, wit n phases 4 and 5, as a part of phase 4, the Metcalf Drive connec n was scheduled to be con cted. It was noted the park dedication uirements are behind schedule and emorandum from the Park Director s reviewed. Mr. Runkle detailed the app ation and Mark Parranto appeared representing the owners, Zachman Homes. He d that the proposal provides for Slater Road connection and also less massive development than originally proposed. man MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: JUNE 15, 1984 ' SUBJECT:- UPDATE ON PHEASANT KNOLL As you may recall, staff requested that the Pheasant Knoll develop- ment be continued at the May 15, 1984, City Council meeting. The City Council did continue this preliminary plat until June 19 in order that the Parks Committee could review this particular item on June 7. In review of this particular issue, the majority of the issues raised pertained to the Parks Department and the Parks Committee has reviewed this particular plat in detail and has made recommendations to approve in accordance with the condi- tions stated in the memorandum from Ken Vraa dated June 1, 1984. Therefore, this particular memorandum from Ken Vraa, Director of Parks and Recreation, briefly explains the changes and the modifications made to the preliminary plat in accordance with the concerns of the Planning Commission and Parks Committee. Please refer to this memorandum for the background information. • Also attached with this memorandum is the original staff report explaining the overall development proposal. If anyone has any questions or would like additional information on this item, please feel free to contact me so this information can be provided. 1W City Planner DCR/kf Attachment • W1 MEMO TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JUNE 1, 1984 RE: PROPOSED PRELIMINARY PLAT - PHEASANT KNOLL BACKGROUND/UPDATE: The Advisory Parks & Recreation Commission has previously reviewed the proposed preliminary plat for Pheasant Knoll at its May 3 Commission Meeting. At that meeting, the Commission made several recommendations regarding the plat and referred it back to staff for further review and reworking. Major issues of concern raised at that meeting were relative to the roadway access off of County Road 30, the size and location of a proposed cul-de-sac and road, that the roadway would not be on park property and that a [railway from the cul-de-sac to Thomas Lake Road be reviewed with the developer to determine its • feasibility. Concern was also expressed by the Commissio relative to the -7 accuracy of the graphic showing the waterline and topography PLAT REVISIONS: Staff has met and discussed with the developer the necessary revisions. 1 ' Roadway access from County Road 30 has been shifted to the west approximately) 80' which is the approximate location of the current driveway access to this area. (See attached sketch plan). The width of the roadway at County Road 30 is approximately 32' wide which meets City design standards for a public roadway. The road then comes to a "Y" intersection for the road and cul-de-sac with the other leg for the park facility. The roadway and cul-de-sac is now proposed to be a private road designed to a 24' width and a smaller 28' radius cul-de-sac. This roadway and cul-de-sac meets City standards for private roads. This shift of the roadway alignment to the west and reduction in roadway width from the previous 32' wide road to a 24'. wide road has resulted in approximately 30 plus feet of additional green space being created between] the road and pond. A revision in the park scheme is also being suggested at this time by City staff. Members will note that it is being suggested that the parking lot and boat access be shifted closer to County Road 30 or further to the north than the previous proposed location. This has the effect of creating a larger green space and further reduces potential conflicts between park users and the proposed condominium residences. Please be aware that this is a conceptual shift in the park plan and some revisions are probable upon further design review. The roadway from County Road 30 into the parking area for the park is proposed to be a public roadway on City park property. The roadway and cul-de-sac servicing the residents are not on parkland, but shall remain a responsibility of the developer and the future Homeowners Association. Because it is unlikely f7 that the City will maintain the park parking area during the winter months, it shall be the responsibility of the Homeowners Association to plow and maintain that section of public road from County Road 30 to the private drive in the wintertime. It is recommended that this be part of 'the plat conditions to be included in the Homeowners Association's covenants and declarations. The roadway realignment and reduction has resulted in a slight increase in dedicated park to 9.44 acres from the earlier figure of 9.2 acres. If there are no further modifications and upon verification of calculation, this figure would be credited towards the parks dedication requirements of the Blackhawk PUD. The developer's engineer has also checked the lake elevation and found it to be about 1�' higher than the 873.5 normal elevation. This may be the result of a partially blocked outlet. This, along with inherent misalignment of U.S.G.S. topography or the development scheme and previous disruption to the site, may account for the discrepancy between the visual presentation and site visit. The remaining issue relative to this development is for a trailway to Thomas Lake Road. The Systems Plan proposed concept depicted a trailway along the • west shore of Heine Pond to accomodate possible fishing docks. This trailway still appears to be feasible, but somewhat difficult as the trailway proceeds past the cul-de-sac and homes. In this location, a further detailed review and site modification of the grading may be necessary to accomodate this path. In reviewing access to Thomas Lake Road, however, a good portion of the trailway would have to go over slopes at a grade of two to one. Because of this extremely steep grade, staff is not recommending that a bituminous or hard surface bicycle trailway be included. An unimproved footpath may be desirable, but there is some expression of concern relative to the safety of such a trail for pedestrian traffic at this time. Commission may wish to consider a request for a 10' wide trail easement, with the installation of such a footpath the responsibility of the City should it be determined at a future time to be a necessary part of the parks development. One final item of discussion at the May meeting of the Commission was relative to erosion control during the construction phase. The developer.has previously agreed and is still committed to the installation and maintenance of enviro- • fence to control these siltation problems and has agreed to provide temporary and permanent seeding as an additional measure to curb this problem. ACTION TO BE CONSIDERED: To approve/disapprove with modifications the proposed parks dedication for Pheasant Knoll/Blackhawk Park PUD. This item is scheduled for the City Council meeting of June 19, 1984. KV/js Attach. W �• r 00 mMMMMOOOP o 'Al Cb 0 •1 a O eLID - o-ob ° -- —•- - -- -� _ _ - Sao co Q Z MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JUNE 8, 1984 RE: ADVISORY PARKS & RECREATION COMMISSION ACTION PHEASANT KNOLL At the regular meeting of the Advisory Parks & Recreation Commission on June 7, 1984, the Advisory Commission reviewed the preliminary plat entitled "Pheasant Knoll". The Commis- sion had previously reviewed this plat at the May meeting, deferring action until June for further staff review. A number of residents from the Heine First Addition and Thomas Lake Heights were present to address their concerns for the development which were considered by the Advisory Commission. After review, the Advisory Parks & Recreation Commission rec- ommended approval of the parks dedication of approximately • 9.44 acres subject to the following conditions of the plat: 1.That the parkland credit, upon verification, be credited to the Blackhawk Park P.U.D.. Shortages of parkland shall be made up in future dedications at Blackhawk Park/Black- hawk Lake. 2. That a trail easement be provided along County Road 30. 3. That the private road and cul-de-sac be the sole respon- sibility of the developer and Homeowners Association and the public street from County Road 30 be the association's responsibility for winter maintenance. 4. That the developer be required to erect "Envirofence" as well as temporary and permanent seeding measures to guard against erosion. • Should you find it desirable, I will be present at the June 19 City Council Meeting to answer any questions. KV/js CC: Tom Colbert, Director of Public works Dale Runkle, City Planner Paul Hauge, City Attorney Agenda Information Memo June 19, 1984, City Council Meeting Page Eighteen PRELIMINARY PLAT/BIRCH PARK ADDITION C. Sienna Corporation for Preliminary Plat, Birch Park Addition, Consisting of Approximately 43 Acres and Containing 77 Dwelling Units in Windcrest 2nd Addition -- A public hearing was first held by the Advisory Planning Commission at their meeting on April 24 and again at a meeting held on May 29, 1984, to consider a revised preliminary plat changing Windcrest 2nd Addition to a new plat containing 77 dwelling units referenced as Birch Park Addition. The Advisory Planning Commission is recommending approval of the revised preliminary plat. For additional information on this item, refer to the Citx Planner's report, a copy is enclosed on pages through /O� For a recommendation by the Advisory Parks and Recreation Commission for parkland dedication pertaining to Birch Park, refer to page/p�� For action that was taken by the Advi ry Planning Commission on this item, refer to page(s) & Z-2!: Al . • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat application for Birch Park Addition as submitted by Sienna Corporation. • Special Note: The Advisory Planning Commission requested a copy of the rezoning and preliminary plat information as prepared by the City Planner and May 16, 1979, for the purpose of comparing the original report for Windcrest Addition with the revised report and application for the proposed Birch Park Addition. A copy of that information is enclosed on pages In through/,/Z-� for your review. 9/ CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT BIRCH PARK ADDITION APPLICANT: SIENNA CORPORATION, ROD HARDY LOCATION: OUTLOTS A, B, C, D, E, & F WINDCREST 2ND ADDITION EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT WHICH INCLUDED SINGLE-FAMILY, TWIN HOME AND QUADRAMINIUM UNITS DATE OF PUBLIC HEARING: APRIL 24, 1984 DATE OF REPORT: APRIL 19, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted to replat a portion of Windcrest 2nd Addition to Birch Park Addition consisting of approximately 42.5 acres and containing 77 dwelling units located on Outlots A through F, Windcrest 2nd Addition. COMMENTS In 1979 a development proposal was submitted for a planned develop- ment consisting of approximately 80 acres and was proposing to develop 56 single-family homes, 38 twin home units, and 112 quadra- minium units, for a total density of 206 dwelling units. The higher density was proposed on the north with the twin homes and quadraminiums, and the single-family being developed on the south. Also included with this development proposal was some park dedication in order to link the City Hall to Patrick Eagan • Park. The present development that has taken place on this partic- ular site is on the northern portion, which is the only area that had access to sanitary sewer. As you are aware, the City has authorized the extension of a trunk sewer and lift station which will have to be constructed in the center to southern portion of this proposed development which will then run easterly across McCarthy property to Gabberts development and continuing easterly to the Lexington Square develop- ment. With this sewer extension, the rest of this parcel becomes accessible to utilities and would allow development. In 1979 the City reviewed this particular development and allowed 206 dwelling' units. The applicant is now proposing to replat a portion of this into all single-family lots. The portion being replatted allowed 36 quadraminium units, 8 twin homes units and 56 single-family units. The applicant is proposing to plat 77 single-family lots or,a net effect of a 23 -dwelling unit reduction. 9z CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 PAGE THREE A The applicants are proposing to dedicate the same open space as the City had requested for park dedication. Again, this dedica- tion would then allow the City to move closer to obtain the lineal trail system from the City Hall to Patrick Eagan Park. South of the park to be dedicated, or the closest to Deerwood Drive, all of the lots exceed the 12,000 square -foot requirement. However, there are some lots along Deerwood Drive which have a 70 to 75 -foot lot width at the setback but the square footages are far in excess of 12,000 square feet. All of the lots abutting Deerwood Drive have a minimum of 100 -foot lot width and range from 12,000 square feet to 35,000 square feet in area. If the revised preliminary plat is approved, it should be subject to the following conditions: 1. A revised planned development agreement be drafted 'incor- • porating the proposed land use changes and possibly an underlying zoning of R-1 be incorporated on this preliminary plat portion. 2. An agreement be entered into by the City and developer that if Fawn Ridge Drive is eliminated, that proper access be provided to the west. 3. The planned development incorporate this specific plan for lot size and lot configuration. 4. The plat be subject to the Park Commission's review and comments regarding park dedication. 5. Adequate rights-of-way and easements be dedicated as • requested by City staff. 6. All other City ordinances shall be adhered to. DCR/kf CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 ° PAGE TWO The northern portion of the proposed plat would remain the same where the same street connections would be provided, however, the replatting of some twin home and quadraminium lots would change to smaller, single-family lots with the smallest lot being 10,100 square feet. The lots proposed would have a minimum of 65 -foot lot widths but the depths are substantial to provide quite a bit of liveable area per lot. The average lot size proposed is 18,100 souare feet or approximately 6,000 square feet above the minimum R-1 lot size requirement. Included with this report is a• matrix showing the lot and block configuration and the lot size requirements for each. The circulation or access to this development would be the same as what was originally proposed. This preliminary plat would extend Denmark Avenue from Wescott Road to Deerwood Drive and • Denmark Avenue would be the main street providing access to this development. The street continuity to the north is the same as what was originally proposed with the Windcrest Addition. The southern portion of the plat changes in regard to interior street access. As you may or may not recall, there was a great deal of discussion regarding access onto Deerwood Drive and also in how access would be obtained to the parcel directly west of this development proposal. At that time, the City Council requested that an additional street be provided from Denmark Avenue to the property to the west. This street was proposed to .be Fawn Ridge Drive and proposed to cut through the northerly portion of the lots abutting Deerwood Drive. This would then provide access to the west and also not allow all of the direct accesses onto Deerwood Drive. After re-evaluation of street grades and cost to construct Fawn Ridge, the applicants again are proposing not to construct Fawn • Ridge Drive but to eliminate this street and provide direct access onto Deerwood Drive. In reviewing the costs and the grading which would have to be done to construct this street, the developers feel it is not feasible to construct this road in regard to costs involved, also in regard to the grading and devastation to the existing property. The issues now arise again in regard to access onto Deerwood Drive and access to the property to the west. Presently, it is the City's understanding that the developers now of Birch Park Addition also have an option to buy the parcel to the west which does not have access at the present time. It is staff's understanding that the applicants would propose to purchase the parcel to the west and obtain fill from the con- struction of I -35E and substantially fill the valley in order to provide a direct access onto Pilot Knob Road. This then should eliminate the issue as to how access could be obtained to the property to the west. i ENGINEERING RECOMMENDATIONS I 1. The City will require a petition to construct' the proposed I storm sewer lift station No. 12 and outlet for Pond JP -6. 2. The City will require a petition to construct the proposed 12" watermain through this plat. 3. The City will require a petition for the upgrading of Deerwood Drive. i 4. Utility and drainage easements shall be dedicated as referenced ' in this report. 5. If the. utilities and streets are constructed under a private contract,, the plans and specifications shall be prepared by a registered engineer in accordance .with the engineering guidelines; otherwise, the developer shall petition the City to construct the necessary utilities and streets. 6. All future costs for public improvements shall be responsibility of the developer except for the oversizing and one-half the_ appropriate cost of Drive. the sole watermain j • Deerwood • • MEMO TO: THE ADIVISORY PLANNING COMMISSION, C/O DALE C RUNKLE, CITY PLANNER FROM: EDWARD J KIRSCHT, ENGINEERING AID DATE: APRIL 18, 1984 SUBJECT: BIRCH PARK ADDITION The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and the City Council. Drainage/Topography This proposed development is located directly North:of Deerwood Drive and South of Windcrest 1st and 2nd Additions and is located in the East � of the Northwest ; of Section 22. The existing topography consists of rolling hills with the North � sloping to the South and the South portion (which is heavily wooded) of this proposed development sloping to the North towards existing Pond JP -6 and JP -10. Figure One (1) illustrates the 'relationship of this proposed development being located within 'the J major i drainage district as defined by the Master Storm 'Sewer Plan. A major part of this plat drains into Pond JP -6 which in turn, by the proposed lift station #12, will be pumped to the East into Pond JP -10. The developer shall submit a petition .to the City Public Works Department to have the necessary lift station and storm sewer be constructed. The developer shall ;contact the Department of Natural Resources and, obtain the necessary permits required for any proposed construction near the JP -6 ponding area, if appropriate. Watermain and Sanitar Sewer Watermain and sanitary sewer of sufficient size and capacity exist within the proximity of this proposed development to provide • service to it. The developer shall submit a petition to have the City construct a 12" watermain through this property as per the City of Eagan Master Water Distribution Plan. Proposed watermain dead end in the proposed cul-de-sac shall be looped. Streets Access to this proposed plat is by Denmark Avenue from the North through Windcrest 1st Addition and Deerwood Drive from the Southwest. The developer should submit a petition �to have the City upgrade Deerwood Drive along the South plat boundary. The City will require a sidewalk be constructed along the South right-of-way line of Deerwood Drive. It is proposed that Denmark Avenue will be constructed through this plat from North to South and will provide excellent traffic flow. Sidewalk shall be constructed along the West right-of-way line of Denmark Avenue from Deerwood Drive to the proposed Windcrest Avenue in accordance with City policy. ig ADVISORY PLANNING COMMISSION April 19, 1984 Page 2 Easements - Right -of -Way The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5') in width adjoining side and rear lot lines. The City will require utility easements a min. of,15'in width for all watermain, storm sewer and, sanitary sewer not constructed within the street- right-of-way. This item will be reviewed again when a utility plan for this area has been submitted along with the proposed final 'plat.' The City will require drainage and utility easements over and across all property within this proposed plat below the 818.0', elevation which is the proposed high water elevation of Pond JP -6. Erosion Control Plan The developer shall submit an erosion and sediment control plan • to the City for review and approval. Assessments Area assessments shall bepaid at the time of final plat or a request'can be made to spread these assessments over a period, of years (as per City policy) by executing a waiver of Hearing. The final amount of area assessments for watermain and storm sewer will be determined by the City according to the rates in effect at the time of final plat approval. SPECIAL ASSESSMENT REVIEW Listed below are the current proposed trunk watermain and storm sewer assessments which will be the responsibility of .the developer in accordance with the net areas as final platted. 1. Watermain 32.51 Acres @ 1,120 per Acre = $36,411.20 ,• 2. Storm Sewer 32.51 Acres x 43,560 x .045 = 63,726.10, All other related trunk assessments have been levied. VI. Existing Parcels Windcrest 2nd Addition Outlots A, B, C, D, E and F Respectfully Submitted, Edward J. K�irscht Engineering Technician EJK/jj cc: Rich Hefti Enclosure 97 LOT KK[L& Il rl SETBACK$ h RL I • `l 1.. I•SE _ •I ..Ki ' � � •/ '' ,�e'\11.1• • . fior __n �``, •., % irW • ra•:.1: :: /:. ��f�l:: :.I, `I "! _ I Il li l�lll • �;t A1C .'II , 1 1. �L+..-�..� .1 •,w .t, ,. 1 ii.•~I YiQ of U. OUT T ef em J Yb til • ... . .. ,a. I I s,,.ren rl . .., r..�uo.u, ...... n•. �. Or M_ 3` .,•.a.vl ... nuw. amu mmy I ,,.• ' � � •/ '' ,�e'\11.1• • . fior __n �``, •., % irW • ra•:.1: :: /:. ��f�l:: :.I, `I "! _ I Il li l�lll • �;t A1C .'II , 1 1. �L+..-�..� .1 •,w .t, ,. 1 ii.•~I YiQ of U. OUT T ef em J Yb til • ... . .. ,a. I I s,,.ren rl . .., r..�uo.u, ...... n•. �. Or M_ 3` • W.M1C T:1 It r o : -- - , M. euuYvo• o , IliiY �I r � �'� .A' '•� f �_ W p TYPICAL LOT n...n n. ......•...,. ,,,,...,, ..,� ...•.... moi..•.`11— lee elleele ele - I u ..... ,nun .,... uZell 0 IN".= A • it -1 J. I ,.•.M l I i • SII ; ;+ i � ,� :.f W � ` 7 n C ! I I I I IWooDfD AAlA CHIIUTwG G ADIIND 41MH I , i � GIDYND 41W IHR I ) I .�fqf TING PLAN I I [ "'It/NT Iu Dj SECTION B B I I � I � �� I I i .I 1. • WOODlD AKIA I I I I �•1^L I I , ROUN KOUN P 4 • I `GD LIN6 ` III •.,' GROUND LIN6 PER I ! I $ K— ''•1 'IiIIdI L:H .il i IIII': iXI3TIN4 PLAN ) I +1 i I :In 11 SECTION i A -A i 1 IIIII j IIII IIII 111111 I ih. I! IIII I, III III'I� I Ll Ilj j11 LII I L I III Ii II III I I I I I I I I IIL, a (IIIII i4,III ,IIII'( I .L., . II II I' II III II .,I . (IIIII I IIID1 ' IIII' i'•' I I JC ALC I I r - r James R.Hill/ I' ly ,_ ion' BIRCH PARK ADD. PLANNERS / ENGINEERS / SURVEYDRS BECTIONB, t'SIENNA CORPORATION (�IHDCARHi ►uD•ARr. l _ tlOC�iPN�.�T�Y.q•�q.M�.tll� V.w N ��' . - - r .....:UOTA .WTS. je ------------- .�r r _ j •� �J, RB Ind. GB. - - _ - R•P': - .-Ind - - _ Ind A -�" - '-•�-J _ :iii P ..� - - ' -- R-1 1711.'_ Ind ,. —i - Ind _�..... - - R8� -- ::�...F R -N ...,,. - -- �s I p D NB LB—. R•11 : i 11 R -II R -!I .. R-11 • - - - --- CSC e P LB RU '�I�r R e GOLF I _ �. Rill Ra p — —�� IV � � Ind. _ _ . ; p R47� P11 -� " ""S •' R'1 R_11 p JLB -I©AAA M I LB M 1 t R -III R-1' R -1R R•111 t. RB III -.:.i ;e `. .F'1+�. �,=, - • I / I ;1 1 Y: _i'.� :_:� CSC/GB/ ` _ P �W • E . •I'll t..'•' .' - _ - P Ral E \ Rfl..:.: R-11 If _K'' fab•t; \�I _ F. LB R -III LBf �^l! CSC .4r �:, • R- 4B R6 LB J R D m 0 R -I .4 o O R I P >_..R_I P� R R -II R-1 R41 - - R41 R-11 - .... ,i _— .(. .... .• Q wart. p..,,„. �` .04 / r .. AM .... r .-•. I ROSEMOUNT� i n d- MEMO TO: TOM HEDGES, CITY ADMINISTATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MAY 7, 1989 SUBJECT: PRELIMINARY PLAT/BIRCH POND PARK ADVISORY COMMISSION REVIEWAL The Advisory Parks & Recreation Commission reviewed the preliminary plat entitled Birch Pond Park as being proposed by Sienna Corpora- tion. Commission members were aware that this is a change in the previously proposed preliminary plat for the Windcrest Addition and that such parks dedication has been previously determined to be a land dedication which has already been received by the City. It was noted that the developer is proposing that with a street modification an outlot is being created. The Advisory Commission expressed concern that if this area is to be received • by the City, it would be accepted as a gift of open space and not as a dedication for credit. KV/jj • cc: Dale Runkle, City Planner Tom Colbert, Director of Public Works 16 b APC Minutes May 29, 1984 BIRCH PARK ADDITION - PRELDIENARY PLAT The continued public hearing regarding the application of Sienna Corpora- tion for approval of the revised preliminary plat of Birch Park Addition consisting of outlots A, B, C, D, E and F in Windcrest 2nd Addition was convened by Chairman Chuck Hall. Dale Runkle reviewed the application in some detail, including the issues that were raised at the last Advisory Planning Commission meeting. They included access points to Deerwood Drive, the need for a storm sewer outlet to the east and the elimination of Fawn Ridge Drive to give access to the west. Mr. Runkle stated that the number of lots proposed along the westerly portion of Deerwood Drive has been reduced from 8 to 4 lots. A number of neighboring property owners appeared, some of whom objected and others who had • questions, particularly concerning the small lot bordering Deerwood on the East end. They objected to small lots where estate sized lots generally existed in the area. Tom Bergen was concerned about the incline to the north into the lots fronting on Deerwood Drive and also was concerned about small lots on the east. Rod Hardy was present for the applicant and stated that the location of access to Deerwood Drive would depend on the future upgrading of Deerwood Drive and recommended that the exact location be determined at such time. Mr. Runkle stated that possibly the City could consider one access for each two lots on to Deerwood Drive if the terrain requires orlpermits. Mr. Hardy stated that all lots meet the minimum lot width at setback and minimum lot size. There were also concerns about the property onithe south side being assessed for Deerwood Drive improvements and whether the developer would pay for all assessments. There was a question as to what provisions the planned development agreement includes concerning the assessments and the staff was • requested to research the issue. Brob moved, Wold seconded the motion to recommend approval of the preliminary plat for 73 dwelling units w the following conditions: 1. A revised planned development agreement shall be drafted incorpor- ating the proposed land use changes and possibly an underlying zoning of R-1 be incorporated on this preliminary plat portion. 2. An agreement shall be entered into by the City and developer that if Fawn Ridge Drive is eliminated, that proper access be provided to the west according to City requirements. 3. The planned development shall incorporate this specific plan for lot size and lot configuration. 3 APC Minutes May 29, 1984 4. The plat shall be subject to the Park Commission's review and com- ments regarding park dedication. 5. Adequate rights-of-way and easements shall be dedicated as requested by City staff. 6. All other City ordinances shall be adhered to. T. The City will require a petition to construct the proposed storm sewer lift station No. 12 and outlet for Pond JP -6. 8. The City will require a petition to construct the proposed 12 inch watermain through this plat. • Drivepgrading of Deerwood 9. The City will require a petition for the u - . 10. Utility and drainage easements shall be dedicated as referenced in this report. 11. If the utilities and streets are constructed under a private con- tract, the plans and specifications shall be prepared by a registered engineer in accordance with the engineering guidelines; otherwise, the developer shall petition the City to construct the necessary utilities and streets. 12. All future costs for public improvements shall be the sole responsi- bility of the developer. except for the watermain oversizing and one-half the appropriate cost of Deerwood Drive unless the developer has agreed by earlier agreement. • 13. Accesses to Deerwood Drive shall be approved by the City Engineering Department. 14. The developer shall be responsible for the acquisition of necessary easements across the McCarthy property to the east for the necessary storm water control within Birch Park Addition. 15. The developer shall review and maintain architectural controls on lots that are below minimum standards. All voted yes. r 9 MEMO TO: DALE RUNKLE, CITY PLANNER RE: DRIVEWAY ACCESS ALONG DEERWOOD DRIVE/BIRCH PARK DATE: MAY 22, 1984 FROM: GREG H. INGRAHAM, PLANNER I At the last Planning Commission Meeting, Staff was directed to look into existing access along Deerwood Drive. Currently two (2) driveways access Deerwood Drive across from the proposed Birch Park Plat. 'There are two (2) additional driveways, at the southeast corner of the project (see sketch). Proposed Birch Park T�0VD•A E. • P lo9 I is • • i i � JOHN i I ri -------------'----------- i , I • fi i i ._•,nNN I _ lo9 I is • • CITY OF FAGAN ;Z6J :� .�hll.. : W • :171 IugJ1 :� : Y LOCATION: F3f CF THE NW` -4 CF SECTION 22 EXISTING ZONING: A, AGRICULTUPAL DATE OF PUBLIC HARING: MAY 22, 1979 DATE CF REPORT: MAY 16, 1979 REPORTED BY: DALE C.-RUNKLE, CITY PLANNER • Applications Submitted 1. An application has been submitted requesting to rezone 80 acres from A, Agricultural to 15.7 acres to R-1, Residential Single District; 3.9 acres to R-2, Resdiential Double District; and, 32.0 acres to R-3, Residential Tawnhouse District. 2. The second application has been submitted for a preliminary plat (Windcrest Addition) which would consist of 77 acres and oontain236 dwelling units. Comments 1. The proposed plat would consist of 77 acres and contain 236 dwelling units. The Windcrest Addition plan would have a density of 3 units per acres. The average single family density is between 2 and 2.4 units per acre. 2. Presently the parcel is. zoned agricultural and the Land Use Guide indicates • that this area should develop at an R-2 density (mixed residential 3-6 units/acre). 3. The plat indicates that 3 different types of housinc units are used. This would be 28 single family units; 4 duplexes (8 units); and, 50 townhouses; 200 dwelling units. 4. The plat appears to be well designed and provides continuity to the surrounding parcels. A) Denmark Avenue provides the north/south residential collector which connects Wescott Road with Deerlood Drive. Denmark Avenue also follows the major street plan for this area. B) Windcrest land is stubbed to the west property line, to tie in to a future street in the 40 acres the City owns. C) Crestview Lane will also be stubbed to the east property line to provide access to the east. 5. The City Staff has suggested that there be a connection from the community center and Patrick Fagan Park. The developer is proposing to dedicate 14 acres to allow this connection. This has not been reviewed by the Park Committee. If the Park Committee rejects this park concept, the revised plan will return to the Planning Comnission for review. /(D 11 Niakwa Inc. May 16, 1979 Page 2 If approved, the plat should be subject to the following conditions: 1. The intersection of Denmark Avenue and Wescott Road shculd have 900 intersection istead of the proposed angle. 2. Two tot lots should be provided within the townhouse development to serve the needs of the preschoolers. The developer should also contribute costs to the Han owners Association so the tot lots can be developed. This can be worked out as part of the development agreement. 3. The bylaws of the Homeaoners Association should be submitted with the development agreement. 4. Deernood Drive should have a 40 foot half right-of-way instead of the • proposed 33 foot. 5. Lots 18, 19 and 20 should be extended to the west property line to include unusable parkland into lots. • MF10 T0: ADVISORY PLANNING C MSSION AND DALE C. RTME, CITY PLANNER DATE: MAY 17, 1979 +w1, n •a n • a. r �• The Engineering Division of the Public Works Department has the following comments to make in regards to the proposed plat referenced above: I. Vr=MS Water service will be provided to this plat by looping the existing 12'inch trunk water main on Deerwood Road with the presently under -contract 12 inch water main along Wescott Road. The northerly one-third of this proposed • plat will be serviced with sanitary sewer main from Wescott Road. The southerly two-thirds will have to be serviced through the trunk sanitary sewer provided on Deerwood Drive rpmdring the construction of a lift station in this plat because of the topographic elevation differential. This lift station installation will be part of a trunk sanitary sewer main construction that will ultimately service approximately 900 - 1000 acres adjacent to and to the east of this property. Subsequently, a petition will have to be submitted for this extension as the assessments will be spread over the entire sewer trunk district area. II. STREETS Access to this plat will be provided by the presently under construction Wescott Road a major collector, Denmark Avenue a minor collector, arra Deerwood Drive a minor collector. Because Deerwood Drive is presently an unimproved gravel roadway, it will have to be improved from Pilot Knob Road to the east property Line of Windcrest Addition. Because Wescott Road is a major collector, no direct access should be allowed onto it from private lots. • III. FASEMENIS AND RIMTS-OF-WAY Because of the classification of Wescott Road and Denmark Avenue, the following right-of-way will be required rather than the normal 60 foot residential requirement: 1. Wescott Road — 100 foot right-of-way 2. Denmark Avenue — 80 foot right-of-way 3. Deerwood Drive — 80 foot right-of-way In addition to the typical front and side yard easements, additional drainage and utility easements will be required to incorporate the high water elevation of 818 circumventing the pond located in the southwesterly corner of this proposed plat. Additional easements will also be required to incorporate the looping of water mains and extensions of storm sewer and sanitary sewer down common lot lines. windcrest Addition May 17, 1979 Page 2 IV. GRADIIWS AND DRAINAGE Surface runoff generated from this plat will be directed into a storm sewer system provided along wescott.Road which will service the northerly 258 of this plat. 'rhe remaining 758 of the runoff will be directed to the on-site storm water detention basin that is part of our master storm sewer plan located in the southwest corner of this plat. Because of the rolling topography of this 80 acres, a certain amount of excavation will be required to provide for the proper street grades in this plat. No problem is anticipated with this work. V. rMIS FOR CONSIDERATION In the approval of this preliminary plat, the following'items should be considered as conditions of approval: • 1. Property owner mist submit a petition for the improvement of Deerwood Drive to the east property line of this plat. 2. Sufficient right -of -pray shall be dedicated to provide for the required 100 foot right-of-way of Wescott Road; 80 foot right-of-way for Denmark Avenue; and, an 80 foot right-of-way for Deerwood Drive. ' 3. Five foot drainage and utility easement should be dedicated adjacent to all cannon property lines, a 10 foot drainage and utility easement adjacent to all street right -of -way, ----.additional drainage and utility easements adjacent to storm water ponding areas and along utility -extensions as approved by the City Engineer. 4. Petition for the public improvement of the installation of a sanitary sewer lift station arra trunk water main extension through this plat must be submitted. I will be available at the Planning Commission meeting of May 22 to answer any • additional questions that may arise. Respectfully submiitt/teed�, 'Aromas A. Colbert, P.E. Director of Public Forks TAC: Up jf� SETBACKS M1MC•\IgI.IIR. •.RI\..O ..R. I.w(µ OM ..R• ' I 4L(]3 , MAY 22►J 197q O , m:�w ncat�I�'• ;47 - ALTERNATIVE - A a{ DESCRIPTION SITE DATA MAY 22►J 197q O , m:�w ncat�I�'• ;47 - ALTERNATIVE - A a{ rover •M rYR, rover ne rY., tw•er s.1 rrar Ji J\ 11 Yom/. ,✓, �; I• � Ir '_� ,1�,� ,\ It n� .. •fit 1 •�°� -:: � _�.' ' s r �, ,,,��. 1u �// 7 j�� 1,, �1`✓ r i/1 I I i.i 1r1:1�� I' , _ •�I ,�.�1 i� ,."^j, �'. :' � r .i } LDCATIDN MAP I pa� " DESCE12iJD[i • r 0 SETBACKS SITE DATA I I I �� .� •�rM'e t� F �iilrr' rte' :. _ �,� rover •M rYR, rover ne rY., tw•er s.1 rrar Ji J\ 11 Yom/. ,✓, �; I• � Ir '_� ,1�,� ,\ It n� .. •fit 1 •�°� -:: � _�.' ' s r �, ,,,��. 1u �// 7 j�� 1,, �1`✓ r i/1 I I i.i 1r1:1�� I' , _ •�I ,�.�1 i� ,."^j, �'. :' � r .i } LDCATIDN MAP I pa� ► r 0 1we�, IR79 I F (M EL w 1)' )•.)':)q:/b•1r.�•^Lll.11.rf .If_ _ _ .. C x-. _ .c/._ -=*� \\•i Itis .�a:. n •� r '1i .J� �d. �'. i 1 .I` N\ tyc It '1 is 1;P..wA :��`• \� ��' ��:%'!,:i .,n,Waa \: .•I • rill''i��k�i�{'f i y `:ALTERNATIVE, `A,`:.I o1 1 r APC Minutes Page Four May 22, 1979 NIAKWA, INC. - WINDCREST ADDITION REZONING AND PRELIMINARY PLAT Planning Commission Chairman Harrison convened the public hearing regarding the application of Niakwa, Inc. to rezone 80 acres from Agricultural to 15.7 acres R-1, 3.9 acres R-2, and 32 acres to R-3; further, an application for preliminary plat approval of Windcrest Addition consisting of 77 acres and containing 236 building units. The plat would provide for 28 single family units, four duplexes with 8 units and 50 townhouses. Mr. Jim Hill appeared as did the principal of Niakwa, Inc. The City Planner discussed a proposal of the planning staff and the developer for revising the application to provide for • rezoning to Planned Unit Development because of the need for numerous variances. The Planner's report dated May 16 was reviewed by the Planning Commission. Mr. Hill explained the ' proposal including the suggested dedication of ilk acres of park land that had not been approved by the Park Committee. A number of Deerwood Drive residents appeared regarding road improvements and drainage in the general area, the instal- lation of multiple units in the development and the narrow single family lots on Deerwood Drive. Park issues were also raised and it was explained that it would be desirable to blend the park land together with proposed park to the east on the McCarthy land. There was concern about the need to cut trees and considerable excavation along Deerwood Drive to develop the single family residential homes. There was a suggestion that the residences on Deerwood Drive provide for one drive cut for two residences. Mr. Hill indicated that the developer will • subdivide the lots and Elveen Builders will construct residences on the lots. After extended discussion, Blomquist moved to recommend denial of.the application for rezoning due to the objections from the neighboring property owners and Planning Commission members, the excessive amount of present land zoned in the City for residential purposes more dense than single family, that the area is surrounded by single family, the expected increase of traffic on Deerwood Drive, etc. Sperling seconded the motion. It was noted that the density would be about A units per acre on a gross basis according to the plan less the park land with 66 buildable acres and 236 units. Mr. Hill, on behalf of the applicant, requested an amendment of the application to PUD zoning. Those in favor were: Blomquist and Sperling. Those against were: Hall, Krob, Harrison and Roszak,- Harrison then moved to continue the hearing until the next regular meeting in June to provide the Park Committee with a chance to review the park dedication proposal and to permit the developer and staff to restudy the entire project. Krob seconded the mnr.inn and all members voted in.favor to continue both applications., APC Minutes Page Three June 26, 1979 WINDCREST PRELIMINARY PLAT AND REZONING - NIAKWA, INC. Chairman Harrison then convened the public hearing regarding the application of Niakwa, Inc., for preliminary plat approval for Windcrest Addition and rezoning from Agricultural to R-1, PD, R-2, PD, and R-3, PD, covering 77 acres between Wescott Road and Deerwood Drive in Section 22. Mr. James Hill appeared for the applicant and stated that the Park Committee has reviewed the application resulting in some recommended changes in the park layout covering about a total of 12 acres. The revised Planner's report was also reviewed and a number of owners were present with questions regarding the project. There were also questions concerning the park loca- tion, whether a moratorium should be imposed by the City because of the extremely heavy influx of requestsfor development of residential property and the fact that many residential lots are -unsold or no building permits requested, there was concern about the comprehensive planning process and the density of certain undeveloped areas. There was discussion concerning percentage of land for park contribution and the staff was requested to review and report to the Planning Commission concerning the method of computing park contribution for developments. There was also concern regarding distance of homes from Deerwood Drive noting that a 40 foot setback is the::minimum requirement for minor collector streets. There was concern regarding saving trees and Mr. Hill indicated that all trees will be saved that can feasibly be saved within the subdivision. It was noted that there was need for a lift station for sanitary sewer and it was recommended by the staff that the underlying zoning be retained as Agricultural with PD overlying zoning. Blomquist moved and Sperling seconded the motion to continue the hearing until the next regular meeting so that additional information can be submitted regarding variances, calculations for park purposes and other information regarding the plat, the submission of information by the staff regarding the need to control the amount of new subdividing insofar as the ability to handle the amount of bonding burden upon the G.O. bondiing ability of the City, the planning functions and the need for comprehensive planning revisions within the City. Those in favor were: Sperling and Blomquist. Those voting no were: Krob, Hall and Harrison. After discussion, Blomquisf then moved and Sperling seconded the motion to continue the hearing until the next meeting so that the staff can study further the items mentioned above in the first motion and in addition, the concern of the Planning Commission concerning density in the residential areas for the reasons outlined in the above mentioned motion. Those in favor were: Sperling, Blomquist, and Harrison. Those voting no were: Hall and Krob. Mr. Hill indicated that he could not speak for the developer as to the revision of the application to provide for underlying Agricultural zoning. 1/0 • • RPG TuL`t 1979 The continued publzchearinq*regar'ding1.th6'application of Niakwa, [' Inc., for prelimina let approval �r ndcrest Addition and for rezoning of•ap88 acre pa=celfto1Planned Unit (� Development including single family, duplex and townhouse uses was next convenedrby Chairman Harrison. Mr. James Hill appeared for the applicant: A report dated July 14, 1979, from Dale Runkle, City Planner, was reviewed including a discussion con- cerning the building permits of the.City and the number of .platted lots, the calculation of density`and:.park dedication. It was noted that the Park'Committee had reviewed the proposal and recommended approval of the park area. Mr. Hill stated that there were slightly over 3 units per acre. Certain neighboring Property owners were present and had questions mainly about density of the development in the general area including the area to the east. It was further noted that the applicant had submitted a letter requesting an amendment to its appli- cation -to provide for Planned Unit Development approval rather than specific residential zoning. Hall moved to approve the preliminary plat subject to the conditions recommended by the Planner including the following: • • /10 APC Minutes Page Three July 24, 1979 1. That the intersection of Denmark Avenue and Wescott Road have a 900 intersection instead of the proposed angle. 2. That two tot lots be provided within the townhouse development to serve the needs of the preschoolers. The de- veloper should also contribute costs to the Homeowners Association so the tot lots can be developed. 3. That the bylaws of the Townhouse Homeowners Association be submitted with the development agreement for reviewal and comment by City staff. 4. That all applicable ordinances including park dedi- cation be complied with. 5. If the PUD agreement is requested, that a formal request be submitted by the applicants and the PUD agreement be prepared with the understanding that the PUD would have a five year limit. 6. That the property owner shall submit a petition for the improvement of Deerwood Drive to the east property line of this plat and the improvements must be ordered in. 7. That sufficient right-of-way shall be dedicated to provide for the required 100 foot right-of-way of Wescott Road; 80 foot right-of-way for Denmark Avenue; and, an 80 foot right- of-way for Deerwood Drive. 8. That a five foot drainage and utility easement shall be dedicated adjacent to all common property lines, a 10 foot drainage and utility easement adjacent to all street rights-of- way, additional drainage and utility easements adjacent to storm sewer ponding areas and along utility extensions as designated by the City Engineer. 9. That a petition for the public improvement of the installation of a sanitary sewer lift station and trunk water main extension through this plat must be submitted and ordered in. Krob seconded the motion and those in favor were: Hall, Krob, Harrison and Roszak. Those against were: Blomquist who indicated that the reason for voting no was that the majority of the parcels do exceed the three to six units per acre. Hall then moved to grant the application for Planned Unit Development with a five year limit with underlying Agricultural zoning and Roszak seconded the motion. Those in favor were: Hall, Krob, Harrison and Roszak. Those against were: Blomquist. 1tiA 11 • 'Council Minutes Page Six August 7, 1979 r e OC±.94 NIAKWA, INC.- WINDCREST ADDITION Mr. James Hill appeared on behalf of the Niakwa, Inc. application for preliminary plat approval'of Windcrest Addition and rezoning of the 80 acre parcel to provide for Planned Unit Development including 18 acres of single family, 7.5 acres resi- dential duplex and 38.7 acres of residential townhouse. The APC, after several meetings, recommended approval subject to conditions. It was understood that the applicant had revised its application for rezoning to PUD rather than specific residential zoning categories. A large number of affected neighboring property owners were present most of whom objected to the proposal. The Council reviewed the drainage area and the park land and there were questions concerning the development of the property to the west and also the tying in of the trail from the Eagan property to the northwest. There was strong concern by Councilmembers and neighboring property owners concerning access from single family lots to Deerwood Drive • which would be coming from a minor collection street and in addition, the proposed extension of Denmark Avenue through the plat. Neighbors Ic and Councilmembers objected to the direct access to Deerwood in particular and in addition, to the extreme steepness of the terrain from the lots bordering Deerwood to the street. It was recommended that the cul-de-sac in the southwest corner be extended westerly to avoid the necessity of access from single family lots directly to Deerwood. Mr. Novak appeared along with Mr. and Mrs. Raco Altobelli, property owners on Deerwood, with a petition signed by most affected Deerwood owners requesting a delay in the approval of the project by the Council until the exact nature of the Deerwood upgrading is determined. He cited numerous reasons for objections some of which were included in the petition. Also there were objections to the installation of townhouses on the south side of • Wescott Road which would destroy -the R-1 development between the Timbershore Townhouses and the proposed townhouses in Windcrest Addition. After lengthy discussion, Councilmember Smith moved and Murphy seconded to deny the application for preliminary plat approval for reasons including those cited above and in addition, the fact that the plan does not properly take into account the need for planning for access and development of the property to the west, that the quads appear to be too dense in the development, that the driveways onto Deerwood Drive are not planned properly, the objections of the neighbors including the fact that the scale of Deerwood Drive should be reviewed, questions as to the density of the entire -C development, that there are an excessive number of driveway entrances directly on to Denmark Avenue which.could cause considerable congestion and the need for additional study of the entire plat in light of terrain problems, highway problems, future development to the east and west, and etc. All members voted in favor, There was no action taken on the application for rezoning. IzY MEIvO TO: THOMAS L. HEDGES, CITY ADKMISTRAROR FROM: DALE C. RUNKIE, CITY PLANNER DATE: AUGUST 20, 1979 On August 7, 1979 the Eagan City Council acted on the Windcrest preliminary plat. It is the Staff's understanding that the Council denied the preliminary plat for the following reasons: 1. The plan does not properly.take into account the need for planning for access and development of the property to the west. 2. The quads appear to be too dense in the development. OThat there are an excessive number of driveway entrances directly onto • Denmark Avenue and Deerwood Drive. Staff would like to respond to the reasons for denial of the Windcrest preliminary plat. The first item of concern that the Staff had with the Windcrest Preliminary plat was how access could be provided to the triangular parcel which lies between Skovdale #2 and Skovdale Addition and west of the proposed develoarnrt. After reviewing the topography with the Consulting Engineer, Public Works Director, Planning Consultant and City Planner it was determined that it was unfeasible to provide a road to the property to the west. The other factor involved is that there is expected to be a ponding area dedicated in the western portion of this plat that would have a high water elevation of 818. If a road would be extended to the west on the Windcrest plat, a substantial amount of filling of the Ponding area would be required in order to construct the road. Therefore, the Staff has recacnended that a stub street to the west is unfeasible from this proposed development. The developer is proposing to stub a street to the Orr property directly east of the proposed develoment. Besides providing access from the Windcrest preliminary plat the Orr property would also have access to Wescott Road on the north and Deerwood Drive on the south. Staff feels there has been adequate access provided to the property on the east. The second reason for denial relates to the density of the Windcrest development. In'reviewing the Proposed development with the Eagan Land Use rAdde, the guide indicates an R-2 land use which is a mixed residential of a density of 3 - 6 units per acre. The proposed Windcrest development fits this lard use designation. The following is a breakdown on the density of the proposed develoument: IAND USE ACRES ElgLG. UNITS UNITS/ACRE UNITS ALIAWWFD W/0R0I^D1NCE 52 R-1 (single) 16.7 26 1.5/acre 3.6 units/acre R-2 (duplex) 4.4 8 1.8/acre 5.8 units/acre R-3 (quads) 32 200 6.25/acre 7.2 units/acre Road Row 11.5 Park 12.4 Tom 77 234 ti3 ii U U Memo — Windcrest August 20, 1979 Page 2 The net density of Windcrest development is 4.4 units per acre or an overall density of the 77 acres would be 3 units per acre. Ordinance 52,07, Subdivision 5a indicates that townhouses shall have 6,000 square feet per dwelling unit. According to the zoning ordinance there is no lot size required for a townhouse development. In calculating the density for a townhouse development, Staff has always interpreted this ordinance that the net available lard would be divided by the 6,000 smiare feet to determine the maximum anoint of units which could be placed on the developable parol. The open space remaining after the buildings have been constructed will be governed by a townhouse association which allows the open space to be used by all homeowners in the townhouse development. Therefore, it is the Staff's opinion that no variances will be reouired within the Windcrest development. The last itan Staff would like -to address themselves to is the number of accesses onto Denmark Avenue and Deerwood Drive. According to the policy for interior collector streets, direct access has never been restricted in the past. The only function of that interior collector street is to move neighborhood traffic out of the neighborhood to the next higher level of road which in this case would either be Wescott Road or Pilot Knob Road. According to the major street Plan. Deerwood Avenue is not proposed to be extended east of Patrick Fagan Park and Denmark Avenue is not proposed to be extended south of Deerwood Drive. Therefore, the function of these roads would only be to get the traffic out of the neighborhood instead of providing a through traffic movement. At present Deerwood Drive has direct access to all individual properties and the Windcrest plat would be the first access that would be restricted. Also, other developments which have been approved in the past has allowed direct access onto interior collector streets. If access is not allowed to these types of streets then additional cul-de-sacs or loop streets would have to be provided. The developer has indicated that he could revise the proposed plat and extend a cul-de-sac tc the west which was suggested. However, substantial grading and removal of trees would be required. The developer would also require a variance because the proposed street wouldexceed the 500 foot requirement' for a cul-de- sac street. The developer has also indicated that he would need to keen access as is on the lot west of Denmark Avenue which had access onto Deen,+ood Drive. The developer has also suggested moving Danmark Avenue to the eastrtion of the plat and keep the proposed street as a residential street. The proposed Danmark Avenue would not meed to be constructed at this time because all lots would receive access from the residential interior street. Staff has been working with the Windcrest plat for some time and has thought that all dense requirements were being met. Staff is looking for suggestions or recommendations ,from the City Oouncil on which way to proceed with the Windcrest preliminary plat Sincerely, Dale C. Runkle City Planner DCR: Up 11W WINDCREST ADDITION PLAT Mr. James Hill, consulting engineer, was present and ?` requested direction as to several new schemes for Windcrest. The Council permitted Mr. Hill to briefly portray three new schemes providing for changes in road alignments, cul-de-sacs, and accesses to collector streets. Comments were made by the Council and no action was taken. WINDCREST ADDITION PRELIMINARY PLAT AND REZONING Mr. James Hill appeared on behalf of the application of Niakwa Properties, Inc., for rezoning from Agricultural to PD, Planned Development and preliminary plat approval of Windcrest Addition lying between Deerwood Drive and Wescott Road East of Pilot Knob Road. The APC recommended approval on October 23, 1979, subject to the conditions outlined in the minutes. A number of neighboring owners were present. Mr. Hill reviewed the proposal which was a revision from an earlier plan done in mid -1979. The proposal consisted of 77 acres with 56 single family lots, 16 duplexes with 32 units and 31 quadrominiums with 124 units. Mr. • Hill indicated that the density was reduced and the single family r City Council Minutes I ) November 20, 1979 Page Nine and duplexes were increased in numbers. There were some strong objections of neighboring property owners present in the audience to the proposed grade of Denmark to Deerwood and also objections • to the required upgrading of Deerwood Drive and the expected assess- ments in the event that the project is approved. Mr. Robert Hanson appeared and objected to the proposed road running Westerly across the North portion of his property. Two petitions from homeowners on Deerwood Drive were read which recommended delay until the Deer - wood Drive upgrading is totally planned and costs are estimated. They also objected to direct single family access to Deerwood Drive,J that all single family lots be zoned Estate District. Mr. Parranto recommended that the quad.rominiums not lie adjacent to the R-1, Single Family lots and Mr. Hill indicated that the develoopers agree to reducing some R-4 units to R-2 as recommended by the Coun- cil. Mr. Bill Rydrich was present and suggested the City Council scrutinize closely the use of City funds for improvement of low priority roads such as Deerwood Drive and requested a feasibility study before the approval of the application. Wachter moved and Egan seconded the motion to continue the applications until December 18, 1979, at 7 p.m. and to request the City Engineer to prepare a feasibility study for street improvement for collector streets and also all internal utility improvements and to report back to the Council. All members voted in favor. Ivy r'`—, is i, �. .-y_. :F •.:1 �.4A r. City Council Minutes January 15, 1980 ` Page Four PROJECT 11293 - WINDCREST ADDITION UTILITIES AND STREETS Mayor Blomquist convened the public hearing regarding Project #293 for Windcrest Addition for sanitary sewer, water, storm sewer and street improvements consisting of Improvement Project #80-7 at 7:15 p.m. Mr. Rosene explained the pro- ject in detail and reviewed the feasibility report. He indicated that a lift station will be required for sanitary sewer. A number of neighboring property owners affected were present including Tony Caponi who objected to assessments for his property on.County Road °30 as did Torn Rooney. There was discussion concerning trunk sewer oversizing assessments including those proposed against the Patrick Eagan Park land and it was explained that when the trunk is installed within one-half mile from property that the City policy is to assess the benefitted area. There were objections to the assessments for area water purposes to the South and objections to the road assessments on Deerwood Drive. A petition from, affected property owners on'Deerwood Drive had been submitted at an earlier meeting objecting to those road assessments. There are six property owners affected on Deerwood Drive due to street improvements, with three of them present initially objecting to the proposal. Mr. James Hill, planner, appeared for Niakwa, the develoo_er, and indicated chat the developer would accept an assessment for the 44 foot urban cross section on Deerwood and would not object to Deerwood improvements being installed at a later time. There was also discussion concerning whether the application for rezoning and preli- minary plat approval should be held prior to determination by the Council whether to proceed on the public improvements. Parranto moved and Wachter seconded the motion to close the public hearing regarding Project #293. All members voted in favor. Councilman Smith was concerned about proceeding and suggested an advisory consensus from the Council as to whether it would approve the rezoning and the pre- liminary plat. After discussion, he indicated that his considerations were: (1) • that the Council will review the street unit charge now in existence and (2) that the Council could delete the Deerwood Drive improvements but undoubtedly the improve- ments will be requested in the future because of potential traffic, dust, noise, etc. Mr. Parranto proposed that assessments in any event be levied on the North side of Deerwood Drive even though the Deerwood Drive improvements not be installed at the present time. Wachter stated there would be increased maintenance costs on Deerwood and it is more economical to do a larger project than a smaller project. Mayor Blomquist was concerned about the park area assessments and the deficits in the road assessments due to improvements on Deerwood having a low priority for the City. There was also discussion concerning reduction of three quad units to be changed to duplex units because of the proximity to single family housing and Mr. Hill agreed that the developer would do so. Parranto then moved and Smith seconded the motion to rezone the property from A, Agricultural, to PUD, Planned Unit Develop- ment. All members voted in favor. Parranto then moved and Smith seconded the motion based on the findings mentioned above and the reports of the staff to approve the preliminary plat of Windcrest Addition subject to all recommendations including the following: I. That the reduction in the quadrominium units by 3 to be changed to duplex units as proposed on the plat. have a 90° 2. That the intersection of Denmark Avenue and Wescott Road should intersection instead of the orocosed anele. _*,_4 3. That a tot -lot should be required within the quad area to provide for the needs of the preschoolers. 4. That a planned development agreement be approved by the City for a maximum of a five (5) year term. 5. That grading and drainage plans be approved by the City Engineer. 6. That the bylaws of the homeowners association be submitted with the development agreement for approval by the City staff. 7. That the proposed development be phased within the proposed plat. 8. That all other applicable ordinance requirements be met. 9. That the property owners agree to the improvement of Deerwood Drive to the East property of this plat and agree to pay all applicable assessments. 10. That sufficient -right-of-way be dedicated to provide for the required 100 foot right-of-way of Wescott Road, 80 foot right-of-way for Denmark Avenue, and 80 foot right-of-way for Deerwood Drive. 11. That a 5 foot drainage and utility easement be dedicated adjacent • to all common property lines, 10 foot drainage and utility easements adjacent to all street rights-of-way, and all drainage and utility easements adjacent to storm water ponding areas and along utility extensions as designated by the City Engineer. 12. That a petition for installation of a sanitary sewer lift station and trunk water main extension through this plat shall be submitted by the developer. 13. That park land be dedicated according to the recommendations of the Park Committee. All members voted in favor. Smith then moved and Wachter seconded the motion to order in Project #293 consisting of utilities and streets in proposed Windcrest Addition area with the condition, however, that the unit.charge for street improvements will be recon- sidered by the Council and that the assessments including unit charges as reviewed by the Council during 1980 will be applied to any construction or development in Windcrest Addition. There were three property owners present who originally opposed the project but indicated that they did not oppose it any longer after having it explained to them that undoubtedly the improvements will be installed on the Deerwood Drive within the very near future. Councilman Egan indicated that he opposed the improvements on Deerwood Drive because of the proposed deficit in the street fund. Those in favor: Wachter, Smith and Parran.to. Those against: Blomquist and Egan. I til CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT BIRCH PARK ADDITION APPLICANT: SIENNA CORPORATION, ROD HARDY LOCATION: OUTLOTS A, B, C, D, E, & F WINDCREST 2ND ADDITION EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT WHICH INCLUDED SINGLE-FAMILY, TWIN HOME AND QUADRAMINIUM UNITS DATE OF PUBLIC HEARING: APRIL 24, 1984 DATE OF REPORT: APRIL 19, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted to replat a portion of Windcrest 2nd Addition to Birch Park Addition consisting of approximately 42.5 acres and containing 77 dwelling units located on Outlots A through F, Windcrest 2nd Addition. COMMENTS In 1979 a development proposal was submitted for a planned develop- ment consisting .of approximately 80 acres and was proposing to develop 56 single-family homes, 38 twin home units, and 112 quadra- minium units, for a total density of 206 dwelling units. The higher density was proposed on the north with the twin homes and quadraminiums, and the single-family being .developed on the south. Also included with this development proposal was some park dedication in order to link the City Hall to Patrick Eagan Park. The present development that has taken place on this partic- ular site is on the northern portion, which is the only area that had access to sanitary sewer. As you are aware, the City has authorized the extension of a trunk sewer and lift station which will have to be constructed in the center to southern portion of this proposed development which will then run easterly across McCarthy property to Gabberts development and continuing easterly to the Lexington Square develop- ment. With this sewer extension, the rest of this parcel becomes accessible to utilities and would allow development. In 1979 the City reviewed this particular development and allowed 206 dwelling units. The applicant is now proposing to replat a portion of this -into all single-family lots. The portion being replatted allowed 36 quadraminium units, 8 twin homes units and 56 single-family units. The applicant is proposing to plat 77 single-family lots or,a net effect of a 23 -dwelling unit reduction. /Z1" CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 PAGE TWO The northern portion of the proposed plat would remain the same where the same street connections would be provided, however, the replatting of some twin home and quadraminium lots would change to smaller, single-family lots with the smallest lot being 10,100 square feet. The lots proposed would have a minimum of 65 -foot lot widths but the depths lare substantial to provide quite a bit of liveable area per lot. The average lot size proposed is 18,100 square feet or approximately 6,000 square feet above the minimum R-1 lot size requirement: Included with this report is a matrix showing the lot and block configuration and the lot size requirements for each. The circulation or access - to this development would be the same as what was originally proposed. This preliminary plat would extend Denmark Avenue from Wescott Road to Deerwood Drive and Denmark Avenue would be the main street providing access to this development. The street continuity to the north is the same as what was originally proposed with the Windcrest .Addition. The southern portion of the plat changes in regard to interior street access. As you may or may not recall, there was a great deal of discussion regarding access onto Deerwood Drive and also in how access would be obtained to the parcel directly west of this development proposal. At that time, the City Council requested that an additional street be provided from Denmark Avenue to the- property to the west. This street was proposed to .be Fawn Ridge Drive and proposed to cut through the northerly portion of the lots abutting Deerwood Drive. This would then provide access to the west and also not allow all of the direct accesses onto Deerwood Drive. After re-evaluation of street grades and cost to construct Fawn Ridge, the applicants 'again are proposing not to construct Fawn Ridge Drive but to eliminate this Istreet and provide direct access onto Deerwood Drive. In reviewing the costs and the grading which would have to be done to construct this street, the developers feel it is not feasible to construct I this road in regard to costs involved, also in regard to the grading and devastation to the existing property. The issues now arise again in regard to access onto Deerwood Drive and access to Ithe property to the west. Presently, it is the City's understanding that the developers now of Birch Park Addition also have Ian option to buy the parcel to the west which does not have access at the present time. It is staff's understanding that the applicants would propose to purchase the parcel to the west and obtain fill from the con- struction of I -35E and substantially fill the valley in order to provide a direct access onto PilotlKnob Road. This then should eliminate the issue as to how access could be obtained to the property to the west. I — • CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 PAGE THREE The applicants are proposing to dedicate the same open space as the City had requested for park dedication. Again, this dedica- tion would then allow the City to move closer to obtain the lineal trail system from the City Hall to Patrick Eagan Park. South of the park to be dedicated, or the closest to Deerwood Drive, all of the lots exceed the 12,000 square -foot requirement. However, there are some lots along Deerwood Drive which have a 70 to 75 -foot lot width at the setback but the square footages are far in excess of 12,000 square feet. All of the lots abutting Deerwood Drive have a minimum of 100 -foot lot width and range from 12,000 square feet to 35,000 square feet in area. If the revised preliminary plat is approved, it should be subject to the following conditions: • 1. A revised planned development agreement be drafted incor- porating the proposed land use changes and possibly an underlying zoning of R-1 be incorporated on this preliminary plat portion. �. An agreement be entered into by the City and develope that if Fawn Ridge Drive is eliminated, that proper access be provided to the.west. 3. The planned development incorporate this specific plan for lot size and lot configuration. 4. The plat be subject to the Park Commission's review and comments regarding park dedication. 5. Adequate rights-of-way. and easements be 'dedicated as •. requested by City staff. 6. All other City ordinances shall be adhered to. DCR/kf 136 INEERING RECOMMENDATIONS 1. The City will require a petition to construct the proposed storm sewer lift station No. 12 and outlet for Pond JP -6. 2. The City will require a petition to construct the proposed 12" watermain through this plat. 3. The City will require a petition for the upgrading of Deerwood Drive. 4. Utility and drainage easements shall be dedicated as referenced in this report. 5. If the utilities and streets are constructed under a private contract, the plans and specifications shall be prepared by a registered engineer in accordance with the engineering guidelines; otherwise, the developer shall petition the City to construct the necessary utilities and streets. 6. All future costs for public improvements shall be the sole responsibility of the developer except for the watermain oversizing and one-half the appropriate cost of Deerwood • Drive. • tI MEMO TO: THE ADIVISORY PLANNING COMMISSION, C/O DALE C RUNKLE, CITY PLANNER FROM: EDWARD J KIRSCHT, ENGINEERING AID DATE: APRIL 18, 1984 SUBJECT: BIRCH PARK ADDITION The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and the City Council. Drainage/Topography This proposed development is located directly North of Deerwood Drive and South of Windcrest 1st and 2nd Additions and is located in the East � of the Northwest < of Section 22. The existing topography consists of rolling hills with the North h sloping • to the South and the South portion (which is heavily wooded) of this proposed development sloping to the North towards existing Pond JP -6 and JP -10. Figure One (1) illustrates the relationship of 'this proposed development- being located within the J major drainage district as defined by the Master Storm Sewer Plan. A major part of this plat drains into Pond JP -6 which in turn, by the proposed lift station #12, will be pumped to the East into Pond JP -10. The developer shall submit a petition to the City Public Works Department to have the necessary lift station and storm sewer be constructed. The developer shall contact the Department of Natural Resources and obtain the necessary permits required for any proposed construction near the JP -6 ponding area, if appropriate. Watermain and Sanitary Sewer Watermain and sanitary sewer of sufficient size and capacity exist within the proximity of this proposed development to provide •1 service to it. The developer shall submit a petition to have the City construct a 12" watermain through this property as per the City of Eagan Master Water Distribution Plan. Proposed watermain dead end in the proposed cul-de-sac shall be looped. Streets Access to this proposed plat is by Denmark Avenue from the North through Windcrest 1st Addition and Deerwood Drive from the Southwest. The developer should submit a petition to have the City upgrade Deerwood Drive along the South plat boundary. The City will require a sidewalk be constructed along the South right-of-way line of Deerwood Drive. It is proposed that Denmark Avenue will be constructed through this plat from North to South and will provide excellent traffic flow. Sidewalk shall be constructed along the West right-of-way line of Denmark Avenue from Deerwood Drive to the proposed Windcrest Avenue in accordance with City policy. ADVISORY PLANNING COMMISSION April 19, 1984 Page 2 Easements - Right -of -Way The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5') in width adjoining side and rear lot lines. The City will require utility easements a min. of.15'in width for all watermain, storm sewer and sanitary sewer not constructed within the street- right-of-way. This item will be reviewed again when a utility plan for this area has been submitted along with the proposed final plat. The City will require drainage and utility easements over and across all property within this proposed plat below the 818.0 elevation which is the proposed high water elevation of Pond JP -6. Erosion Control Plan The developer shall submit an erosion and sediment control plan • to the City for review and approval. Assessments Area, assessments shall be paid at the time of final plat or a request can be made to spread these assessments over a period of years (as per City policy) by executing a Waiver of Hearing. The final amount of area assessments for watermain and storm sewer will be determined by the City according to the rates in effect at the time of final plat approval. SPECIAL ASSESSMENT REVIEW Listed below are the current proposed trunk watermain sewer assessments which will be the responsibility of the in accordance with the'net areas as final platted. 1. Watermain 32.51 Acres @ 1,120 per Acre = 2. Storm Sewer 32.51 Acres x 43,560 x .045 = All other related trunk assessments have been levied. VI. Existing Parcels Windcrest 2nd Addition Outlots A, B, C, D, E and F Respectfully Submitted, k- J. K1i r s c Engineering Technician EJK/jj cc: Rich Hefti Enclosure 0 and storm developer $36,411.2040 63,726.10 '2ND (1 _ / II D- I 44, 1 / 1 �,- ��• < 0 Wi y ILS L_ SI J1 5 - FIS _ ,moi1111111111jrro— CITY _ LL • 0 ----- - 1 'f Subject J-62 \ } Parcel 0 / ��``,,o 8''::�rT, •.t:�� JP -10 ta.p12. 820.8 927.8 15 4 -58 J-57 „ 1 � I _I a EAGAN. RK --! FIGURE 1 D-23 D -2E OTT JI-5 , i 1 LOT ARIAI Disc.,, I.G. IL'PW "-I v • •mti a I—I e r.. r. r.r...rr...n up •u n. Ii4• W'rinlrl ^ v r. rnn •n1—• 1`T're I,J •'. 1 ...... ..... ,- r... ..... -r. T4r{-�� 1 I i ', MIN ci . ;; Q j a Cal 41.: -. —4— L �1 •�'' 1�; SSS m ItIL \`\1\�� \• LVA �'ai. I ! . •.,All . , y j' Cis �'• �,•; 1 f fl.� �f//i:j�'I: +r.:�l;,�ir .1`. ./' •�, ��/�_1.• +.•• .'I •I .y (: 1 .— ma 11Y ..'.i 11, n,r., r.r.1r r•-i.l .rr .....—......,, ...� n.. [Z OF • i ......�.,. 111 i• •�� P F'�-�ci o � o: �•• . l•' 1 v_ Q J i T • \ ` ff::::.1 Qin ;T 111 ..1 .�•�� ter• s.� ' Vt. •• ....0 �. � 1 �1T _-` .. n- i•, m ....1 Y u. (� o.. c.w lie. • • W .�W s "L'•.• O.n •� u�•u Q 1 �I e.� � • • i i• •�� P F'�-�ci o � o: �•• . l•' 1 v_ Q J i T • \ ` ff::::.1 Qin ;T Vt. _-` m J i. W • moi•• Q 1 • ` 1 j r.lp• I• ��:.yy �, •'•F•� ,.//.. Tal __ _ ;it ;.t � I i'. •. .• 4•II[1 TYPICAL LOT o.....r.r .�...�. ... ... r... �� • i ''yH,.N Fr...r r.n r wi 'FY u' nrw rwwu• r.,•r �. arirrN v,rH� Y .r. u .s�^r x r •.n.a4 rnN '�J �•,• -, rT Nlr•. W.u. urr. r • r rYY •ril ••.�u ........... ...rrr i.rrr r"n. rr. -x rr.-. nw ..,. ..r.. y .. ..r ,. ..r, �..,rr. ......,r .. •r. w 1 - . — .,. .� r.. r .. ..... �.r .rn ..... .F,.�. n.^.�.•.....�....r r�... r.�.. ...r r,. rr..� •Y m. r .-.o.�r r� I «ee I ' I I I I I I I I i I I' I I I ' Wo IoRD AREA I jrf/W • I I i ! i HL• I /EIf If TIH6 ICRDVND LIMB I y DIou"o LIYR pox i I 3 j \bfurmG PLAN ) I I I I I I [ wruUr •u D] I D (SECTION B I B I y 4 ' I I I I iotffA IID I I ' ' W , I i I O I I D 60.0uND LING PERi, I $ PRISTIN4 •I r,' I � I o RECTION A —A! .111 I I I lo• i I� Iiul IIIIII i1 ;III r ! I --![AL[ I _.. Ywll. �••�'�� = )amesR.Hill, If1C ,�_ Eoe BIRCH PARK ADD. r� PLANNER5"ENGINEERS /SURVEYORS BECTIDNB. SIENNA CORPORATION I ruloca"T ruD•A/r.l CRO I!I 1: II I I % I I 'I'I I'I i.. I I I iil Illy Il I i i,lll I I�IIILI I� 1'1 I I I I ' Wo IoRD AREA I jrf/W • I I i ! i HL• I /EIf If TIH6 ICRDVND LIMB I y DIou"o LIYR pox i I 3 j \bfurmG PLAN ) I I I I I I [ wruUr •u D] I D (SECTION B I B I y 4 ' I I I I iotffA IID I I ' ' W , I i I O I I D 60.0uND LING PERi, I $ PRISTIN4 •I r,' I � I o RECTION A —A! .111 I I I lo• i I� Iiul IIIIII i1 ;III r ! I --![AL[ I _.. Ywll. �••�'�� = )amesR.Hill, If1C ,�_ Eoe BIRCH PARK ADD. r� PLANNER5"ENGINEERS /SURVEYORS BECTIDNB. SIENNA CORPORATION I ruloca"T ruD•A/r.l I • r .arum .. • • � -ib�h �if. „e -n u._o, nwrr � :'6`'. 1' ��r•. ..• ., •; ,. fuo• na rnw auowu url 00/ 1/Itl7/NI/l1 � • �"I e j n�. as �. .p ' .` •��r ��b,,�: 1�.d, i � -+- -�•- _ � < I All - a r , . M N BI RB n `SC TO BR L LB R-4 CSC _ ApDITIO ' CARRIG �' �• d � HILL ,nr----- ---= I Jl, Il �` A GOL - -'1 r COURS PILOT Nos R T14 PF ' ifwooD "`SSC ' ;.• �� .I LB wi '- CENT R•.`< +—i RAILS R _4 cII PI 51 R 2 R-4 l S ?I c 09 R-3 r -I R-1 R- -HA R- - R-1 R -I ma � . qESIOT Ti ROAD/ K PF 1 n ) T. •. C PD •t; •_4 � �ig�1Lc�..��t;c PF u� V y. Z `fit" K D q °` o '' C` y..c. 4 \ . PF ,p PF I HILLTO A i Ac H A R;I .—PF /M • i ...tKUOTA v r5. --=cam=. . _ - �•' - - - B l Ind - 0 .. _ ./,' L 4W � - •, •.fir., NNy/% ` ...� ,� ..-r... Ind. < . Ibl... . Indy_. - r _ _� _�" w;r • ..�-- - Ind -_.... — '~R•1 P R-II' ••� Ind. �. _. .RN �• 1 • __a ... .-:. _ - - Ind. •"� R&D R .40 Ral D _ R-17 CSC® P • �/ RSV GCIF ppCEO R'R R-1 - R1 E p R-IV.. R•111 �.� CIT Ind. / '.:R_j: � • i. CITY Ind. II _ R-II :� . p al- ;R-1- GB� :alw P RII-II M • I' E P R-111 - _-Y^� - y`-may.-�'•�i Ei c Rdll RB _ III '.::: ••: i - \ R'I R'III ",i:.�C: ••' �u' IR-111 �_ R41 CSC! -d E .R-11 NB w LB R-III LB . SRI. •_� CSC _ - a,B RB r� O RI R-I . R-II Q R-II ` -r 1 Oi4UE•% L c % •/ VALLEY1 r'� 4 f �-� C�ROSEMOUNT I MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: MAY 24, 1984 SUBJECT: BIRCH PARK ADDITION PRELIMINARY PLAT ADDITIONAL INFORMATION Some important information regarding this proposed development was inadvertantly omitted from last April's Engineering Report on this proposed development. It is important to note that the outlet for Pond JP -6, which was required as a condition of final plat approval, may require crossing the Patrick McCarthy property. Presently, there are two alterna- tives under preliminary study. Both of these alternatives require • crossing the Patrick McCarthy property. One alternative consists of raising the high-water elevation of pond JP -6 to facilitate a gravity storm sewer outlet to the east into pond JP -10 and ultimately to Hurley Lake. Another alternative would be to install the lift station as proposed on the storm sewer comprehensive master plan and cross McCarthy's property with a force main. Subsequently, Staff would recommend that this development be respon- sible for the acquisition of the necessary easements across the McCarthy property thereby providing the necessary storm water con- tol within this subdivision. I will be available to discuss this matter at the Advisory Planning Commission meeting on May 29, 1984. Respectfully submitted, IG G /1L Richard M. Hefti, P.E. Assistant City Engineer RMH:jbd Agenda Information Memo June 19, 1984, City Council Meeting Page Nineteen SOUTH OAKS POND WATER ELEVATION D. South Oaks Pond Water Elevation -- At the May 15 Council meeting, several councilmembers expressed concern pertaining to the stabilization of the water elevation of South Oaks Pond (LP -49) located north of Cliff Road between the South Oaks Addition and the Overhill Farm Addition. Enclosed on page I Ltl is a history of the water elevations of this pond since the completion of the construction under City Contract 82-1. Also enclosed on pages 145 and�is a status report summarizing their firm's observations of this pond and corrective work to solve this problem. The consulting engineer and Public Works Director will be available to discuss and review this information with the Council on June 19. .ACTION TO BE CONSIDERED ON THIS ITEM: To receive the status report for South Oaks Pond elevation and authorize staff to take appropriate action as determine from the discussion. • 143 SOUTH OARS POND (L.P.-49) B.M. Plate on Top of Trash Guard on F.E. 917.23 Date Elevation of Pond LP -49 (N.W.L. 917.37 May 26, 1983 917.02 June 1, 1983 916.86 June 29, 1983 916.92 July 13, 1983 916.56 July 21, 1983 916.77 July 28, 1983 916.44 August 3, 1983 916.03 October 10, 1983 913.63 October 28, 1983 913.68 November 1, 1983 913.58 • November 7, 1983 913.13 November 10, 1983 913.33 4.5" Snow November 14, 1983 913.28 November 21, 1983 913.49 December 13, 1983 912.89 3" of Ice on Pond February 10, 1984 912.67 March 21, 1984 915.47 May 14, 1984 916.33 May 16, 1984 916.33 May 24, 1984 916.13 May 29, 1984 915.82 • June 7, 1984 916.58 June 8, 1984 916.42 June 11, 1984 916.62 A.M. June 11, 1984 916.60 P.M. June 12, 1984 916.77 A.M. ,q ��3 w 36 , e s n pot 6t.2.636-460o 1,2_686-46Oo 0G4,, G4nn R. C� E ftm w R � P.E Rai*A. JOM'MC R4nf. PE COntwp . P.E `luneRob 4m P., Req�R'T w. 14. 1984 ,oar �^^aP PE. Ma. C. Pk *PP Dw4zW r, �„ E. A. gy &N .. P. f Cit OF Ea T �A-/!<M1mq PE 3830 pilo ga° N4� PE Eagan t Knob Road � R. Pew. pE r Mn, 55121 CAeyn Armor'• P.E Attn: ley Ao Pe E", Mr. Tom Colbert H -14M N. O&a Sout Re: egan OISs Pond (LP -49 File No, 49 � Storm Sewer Dear Tom, This wi since ll Provide a Status report Our The elevat report written for the meeting Obaeryst. dinginstbeneath ar and the Pond has beenting ,,serve May 15. on she South pa • The Pond Bath the Pipe. to block the seems possMon'torieie since the clay Oaks Pond View tO 916 5 w o be mei flow of water collar h etai s 1 in the rock b d- hie nin e Pond at the Old topogr@ PProximae 1 evel reason c Also time Phic ma Y go, be ab1Y we a rey the to Pa of low th 11 et flowhows that aPPro f the 8 edinphlca maps wthe ere a shows thatverfthe low ole aan tie� ation This re irectIy intomateIY 10.8 seer n Of the ad made is aPPro elepgtion A re- Preaent erWe havr a at wen Of tot cent 1118atel )f this a now In the a checked thestorm ease ° O dralnaln $e ar a streets al rat er than i Farm a edition throughmehieles. at The P dsewer end sanitarytO the Pond oftpPro°tO the Pond. or not more clohere is any ad sewer li4e so outhOn the ids of sewer lines b zimatelY 30$, Cl. visual at were t which selY�ime w ld be ince I flow from se not P°aslbl Road is now OvOb eservation rflow. would [18ht tel sty sed at andaiggOf the joints to releviseethe this time etermine whe�he8 mee general so time Pected at the could be time of comPleCae Ines 0 llOweVerriag abdry v e r Bene h I oes are bet�edlowerllow the area - ele et; 4°aturaIs a l seQPady Ioam which eOn of contracttand iwe a rl ge thr 1404c and it is believed Ough the sallgh The relat, lmper- adja Page 1. there is a naturaldrainage • • -7-11-:" - City of Eagan Eagan, NN Re: File No. 49 June 14, 1984 gradient through the soil from this pond to the adjacent ponds. The possibil- ity of providing additional sealing of the bottom of this pond was earlier in- vestigated and was considered to'be quite expensive. It is believed that the action taken to date on the sealing of the rock bedding has provided a seepage condition no different from that which was in existence at the time the proj- ect was started. It is suggested that further observation be made on this pond during the norm- al summer months to see how it responds to dry weather. Please advise what further action you desire to be taken. Yours very truly, BONESTROO, ROSENE, ANDERLIK b ASSOCIATES, INC. Robert W. Rosene RWR:li 1404c Page 2. /44A Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty PRELIMINARY PLAT FOR PILOT POINTE A. Sienna Corporation for Preliminary Plat of Pilot Pointe Consist- ing of Approximately 8.8 Acres and Containing 20 Single -Family Lots -- A public hearing was held by the Advisory Planning Commis- sion at their May 29, 1984, regular meeting to consider an applica- tion for a preliminary plat entitled Pilot Pointe consisting of 20 single-family lots on approximately 8.8 acres as submitted by the Sienna Corporation. The APC is recommending approval of the preliminary plat to the City Council. For a copy of the City Planner's report, refer to pages / r through /56 For a copy of the Advisory Parks and Recreation action on this item, refer to page 7 For a copy of the APC action, refer to page(s) • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat of Pilot Pointe as submitted by the Sienna Corpora- tion for approval. Cl /447 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - PILOT POINTE APPLICANT: SIENNA CORPORATION - ROD HARDY LOCATION: NA OF SECTION 22, EAST OF PILOT KNOB ROAD EXISTING ZONING: R-1 - RESIDENTIAL SINGLE FAMILY DISTRICT DATE OF PUBLIC HEARING: MAY 29, 1984 DATE OF REPORT: MAY 22. 1984 REPORTED BY: GREG H. INGRAHAM, PLANNER I APPLICATION SUBMITTED: An application has been submitted requesting Preliminary Plat approval for Pilot Pointe. The plat consists of 20 single family lots on approximately 8.8 acres. ZONING AND LAND USE Presently, the parcel is zoned R-1 which would allow only single family lots with a minimum width of 85' and containing at least 12,000 square feet. COMMENTS The proposed site is located north of Deerwood Drive and east of Pilot Knob Road. It's east property line abuts with the proposed Birch Park project which is also under consideration during the May 29th meeting. Access would be off of Pilot Knob Road 950' north of the centerline of Deerwood Drive. Project circulation would be on a proposed cul- de-sac with a stub street to provide future access to property to • the north. The cul-de-sac would eliminate the need to extend an access road west from the adjoining Birch Park Addition. No access is proposed to the.parcel south of this project. Ideally, the southernly parcel would be developed in conjunction with the subject parcel due to the shared topographic and access conditions. The parcel topography is quite steep with a high point of 900 feet elevation and a low point of approximately 8301. The applicant would utilize roughly 250,000 cubic yards of fill from the 35E construction project to raise the majority of the site. The proposed plat meets all the lot size minimum requirements and all the setback requirements except for Lot 1, Block 1 on which the applicant is requesting a 10' variance from the 50' required setback from Pilot Knob Road. 14 ADVISORY PLANNING COMMISSION PRELIMINARY PLAT - PILOT POINTE MAY 29, 1984 PAGE 2. The 20 lots provide a gross density of 2.27 units/acre and a net density of 2.84 units/acre after subtracting the road right-of-way. The average lot size is 15,246 square feet. If approved, the preliminary plat should be subject to the following conditions: 1) A 10' setback variance be granted for Lot 1, Block 1. 2) The plat be subject to the County Plat Commission's review since it abuts a County Road 3) All other applicable ordinances be adhered to. • GHI:jbd C, J )fy PZ LVI F-: •YF !ci I 77 e; oro � I • I _ F..wn 1to II II I,' r , n P I\/ 123 I (u. 1 I LA n ItIT "w•1=�'F:1N i T M,�a1 _ n Irl I'w'i'.'q ,ww tM,Il 11 ' Iw/ a a 1 N .I .w.e •YF !ci I 77 e; oro � I • I _ F..wn 1to II II I,' r , n MMIMIM p o'1 Ir -__-- – IFP______J _ _________I— w/_ _- _____ Jl 0 9 123 I 51 rD I LA "w•1=�'F:1N i T M,�a1 _ n Irl I'w'i'.'q ,ww tM,Il 11 ' MMIMIM p o'1 Ir -__-- – IFP______J _ _________I— w/_ _- _____ Jl 0 9 w , I ,ww tM,Il 11 ' MMIMIM p o'1 Ir -__-- – IFP______J _ _________I— w/_ _- _____ Jl 0 9 OF F6 L==� 7! q Ind-' P�A �W�T I - 31n 7Z GB- �l R4 p R I F14 RN P.• FU Incl R&D RJ R4111 no Rw 411 - E R R41 P 4W R. p LB R41 p RI p R-1 P It, R4 IA Re I.- . MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: ED KIRSCHT, ENGINEERING TECHNICIAN DATE: MAY 24, 1984 SUBJECT: PILOT POINTE - PRELIMINARY PLAT DRAINAGE/TOPOGRAPHY This proposed development is located directly east of Pilot Knob Road and approximately 600+ feet north of Deerwood Lane in the northwest corner of Section 22. The existing topography consists of mostly open land which lies 20 - 30 feet below the elevation of Pilot Knob Road. This property will require a large amount of fill material to bring its elevation high enough so it can have access to Pilot Knob Road. This development slopes to the east, and Figure 1 illustrates the relationship of this proposed development being located within the J major drainage district as defined by the Master Storm Sewer Plan. • Since the storm runoff water is proposed to drain easterly to Pond JP -6, staff recommends that this development not be approved until such time that Birch Park (formerly Windcrest Addition) is approved for final plat and it is assured that the proper ponding and drainage easements be obtained and all potential drainage problems be resolved. 1W.1yyWM0.1llJ There is an existing 16' water main in Pilot Knob Road to serve this proposed development. The City will require that the proposed 6" water main be looped from the east end of proposed Pilot Knob Court to the east plat line and extend to the south to connect to an existing 12" water main in Deerwood Drive. The City will require the necessary easements be dedicated between Lots 5 and 6 of Block 2 for the proposed water main. is SANITARY SEWER The City is in the process of constructing a sanitary sewer life station in the proposed Birch Park development and it is scheduled to be completed by July 31, 1984. In light of the above, sanitary sewer service will be available to serve this property. STREETS The proposed plat indicates a short street between Lot 5, Block 1,, and Lot 1, Block 2. Due to the large amount of fill it would take to construct this street north of Pilot Knob Court, the City will require street and slope easements be obtained so that the said short street be constructed as a condition of final plat approval. It is recommended by the City staff that the short street be moved to the east so it would line up with the existing property lines of Lots 3 and 4 of Skovdale No.2. /5.1 M MEMO TO THE ADVISORY PLANNING COMMISSION MAY 24,.1984 PAGE 2 RIGHT-OF-WAY/EASEMENTS The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5-') in. width adjoining side and rear lot lines. The City will require easements for all utilities not constructed within the street right-of-way. This item will be reviewed again when the final utility plan for this development has been submitted. EROSION CONTROL PLAN The developer shall submit an erosion and sediment control plan to the City for review and approval. . ASSESSMENTS In reviewing the assessments levied to date for existing parcels 010-27 and 020-27 of the SW;, of the,NW.' of Section 22, only the trunk sanitary sewer was previously assessed. The following current rate of assessments are due upon final plat • approval: A.) Trunk Area Watermain 8.8 acres @ $1,120.00 = S 9,856.00 B.) Lateral Benefit From Existing Water Main in Pilot Knob Road 370' x 21.68 per ft. 8,021.60 C.) Residential Benefit For Pilot Knob Road 370 x 30.49 = 11,281.30 TOTAL $29,158.90 The final assessment amounts will be determined by the assessment rates that are in'.effect at the time of final plat approval. All future costs for public improvements shall be the.sole responsi- • bility of this proposed development.. Respectfully Submitted, Edward J. Kirscht Engineering Aide Enclosure cc: Rich Hefti,-Assistant City Engineer :!�!5 ENGINEERING RECOMMENDATIONS - PILOT POINTE 1. Construct the necessary storm drainage system prior to final plat approval. 2. The City will require that the water main be looped from the east end of proposed Pilot Knob Court to the east plat line and extend to the south to connect to the existing 12" water main in Deerwood Drive. 3. The developer will be responsible to construct the sanitary sewer to the lift station presently being constructed in the proposed Birch Park development. 4. That the short street be moved to the east so it would line up with the existing property lines of Lots 3 and 4 of Skovdale No. 2. • 5. The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5) in width adjoining side and rear lot lines. The City will require easements for all utilities not constructed within the street right-of-way. • 6. The developer shall submit an erosion and sediment control plan to the City for review and approval. 14G MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JUNE 8, 1984 RE: ADVISORY PARKS & REC COMMISSION ACTION PRELIMINARY PLAT PILOT POINTE SIENNA CORPORATION At the Advisory Commission meeting on June 7, 1984, the Advi- sory Parks & Recreation Commission reviewed the proposed pre- liminary plat for Pilot Pointe. After review of the plat, the Commission recommended to the City Council that a cash dedication requirement be a condition of plat approval, fur- ther that sufficient road right-of-way on Pilot Knob Road be obtained for a future trailway. KV/js CC: Dale Runkle City Planner Tom Colbert, Director of Paul Hauge, City Attorney Public Works 11 F_I L APC Minutes May 29, 1984 PILOT POIM - PRRL=ARY PLAT The next hearing concerned the application of Sienna' -Corporation for preliminary plat approval of the proposed Pilot Pointe Addition consisting of 8.8 acres on the east side of Pilot Knob Road and proposed to include 20 single family lots. Dale Runkle indicated that the property is zoned R-1 and the lots would all meet minimum width and area requirements. Access is pro- posed to be Pilot Knob Road 915 feet north of the centerline of Deerwood Drive and the circulation would be on a proposed cul-de-sac sub -street to provide future access to properties on the north. No access was proposed to the parcel to the south of the project. The applicant would utilize roughly 250,000 cubic yards of fill from the I -35E construction project to raise • particularly the center portion of the property which would provide for a 6% grade running easterly from Pilot Knob Road. The applicant is also requesting a 10 foot variance from the 50 foot required setback of Pilot Knob Road for future house construction. A number of neighboring property owners appeared and had questions and some objections, particularly as to the access road and the proposed fill. It was noted that the rear of the lots are intended to provide for the drainage with a 3 to 1 slope to match existing grades at the rear of each lot. There were objections to any connection to Rocky Lane to the north, but it was noted an access point will be provided and would be utilized only if the lots to the north are resubdivided in the future. The City Engineer recommended moving the access road farther east because of the excessive fill required if it would run between Lots 2 and 3, Skovdale No. 2. After considerable discussion, Wold moved, Krob seconded the motion to recommend approval of -the application, subject to the following conditions: • 1. A 10 foot setback variance shall be granted for Lot 1, Block 1. 2. The plat shall be subject to the County'Plat Commission's review since it abuts a County -Road. 3. All other applicable ordinances shall be adhered to. 4. The necessary storm drainage system shall be constructed prior to final plat approval and assure outlets to the proposed Birch Park Addition pond outlet. 5. The City will require that the water main be looped from the east end of proposed Pilot Knob Court to the east plat line and extend to the south to connect to the existing 12 inch water main in Deerwood Drive. 6. The developer will be responsible to construct the sanitary sewer to the lift station presently being constructed in the proposed Birch Park development. 5 ,mss APC Minutes May 29, 1984 0 7. The City will require utility and drainage easements ten feet in width adjoining all streets and five feet in width adjoining side and rear lot lines. The City will require easements for all utilities not constructed within the street right-of-way. 8. The developer shall submit an erosion and sediment control plan to the City for review and approval. All voted in favor. SPECIAL ID+S= - CEDAR CLIFF COMMERCIAL ADDITION A request has been received from the developers of the proposed Cedar • Cliff Commercial Addition for a special meeting of the Planning Commission, prior to the Council meeting of June 19, 1984 to consider some revisions to the commercial plat. After discussion, it was noted that the Planning Commis- sion members could not meet at a time that would allow proper nr- 9paper notification prior to June 26, 1984. Upon motion duly made and seconded, the meeting adjourned at 9:25 P.M. All voted in favor. PHH Secretary • • • Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty -One THOMAS HAFNER/SIDE YARD SETBACK VARIANCE B. Thomas A. Hafner for Request for a Variance from the 5' Sideyard Setback Variance Requirement for a Garage in a R-1 District -- An application was submitted by Thomas Hafner requesting a 3' variance from the 5' garage sideyard setback in a R-1 district. For additional information on this item, refer to a report that was prepared by Greg Ingraham of the Planning Department. A copy of that report is found on page /6 / . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance as requested by Mr. Hafner. //A CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: THOMAS A. HAFNER LOCATION: LOT 19, EXISTIN BLOCK I' CEDAR GROVE G ZONING' R- 93 1 (RESIDENTIAL DATE OF PUBLIC HEARING: SINGLE JUNE lg DISTRICT) DATE • 1984 OF REPORT: JUNE 7 1984 REPORTED BY: GREG ING APPLICATION �H�• PLANNER I ATION SUBMITTED theapplication 5 has been submitted District.garage sideyard setback requesting a 3' variance in an R-1 (Residential Single C0= from The applicant a double " Proposing to garage. Due to the expand the rear corner of an existing An 18, orientation of g single that wide drivewaythe garage would the house garage into he has contaced urrentl extend into the °n the lot, With the the Y eXist.. The 5 setback variance re adjacent applicant area. quest, neighbor who nt has indicated 19, Block 71 finds no problem Lot existing Nous contains gars a and gars approximately 9 40 Code allows addition would garage contain allows a bring the 1,30 square square feet and the drainage 208 maximum total feet. The 9 22, cause d and utilit not coverage to x difficul Y easement alonerage, The 31 15.9$• City this is ties g the sid intrusion into a minor concern in future cable eYard Property the in this installation but Y line could CONDITIONS instance. Staff feels 1• All other City ordinances by adhered to. -.;;,iGt '.. err+ r.. . , •. , } � . /�/ .�at•,4:vtti:��Kts.j:�:{�'1i�.F: �j�i..� '/-�; .L'�s i -";'l.. :. ._ .. • Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty -Two EZ MINI STORAGE/NOLAN AND NOLAN C. Nolan and Nolan EZ Mini Storage, Request for a Building Permit to Expand the EZ Mini Storage -- A request by Nolan and Nolan to construct an addition to the EZ Mini Storage located on the parcel between old 13, new 13 and Cedar Avenue was submitted to the City of Eagan. The City staff cannot issue the building permit due to fact a preliminary plat process was not adhered to by the! applicant which was a condition placed on the original building permit. The City Planner has prepared a memorandum and 's/ite location attachment which is found on pages /6..3 through —06'd'* ' a�— for your reference. ACTION TC BE CONSIDERED ON THIS ITEM: To approve or deny the building permit for EZ Mini Storage as requested for an addition to the present storage building. ii 7� MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: JUNE 15, 1984 SUBJECT: ISSUANCE OF A BUILDING PERMIT FOR EZ MINI STORAGE LOCATED BETWEEN NEW 13 AND OLD 13 AND CEDAR AVENUE In 1979 the Eagan City Council approved a building permit in order that Nolan and Nolan could construct an EZ Mini Storage located on the parcel between old 13, new 13 and CedarAvenue. One of the conditions with granting of the EZ Mini Storage permit was that the property be 'platted in conjunction with the issuance of the building permit. The building permit was granted, the buildings constructed, but the applicants did not follow through with the preliminary plat. The applicants have now requested another building permits to construct phase two of this development with the understanding that platting will take place prior to occupancy of any of the units in phase two. Therefore, staff • cannot issue the permit because the conditions had not been complied with and would look for Council direction on either to issue the building permit with the understanding that no occupancy of any of the second phase will be allowed until the plat has been approved and recorded with Dakota County. If anyone has any questions or would like further information, please feel free to contact me so this information can be provided to you at the June 19 City Council meeting. 5/' City Planner DCR/kf Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty -Three W STORAGE ON HARVEY BRAUN PROPERTY A. Storage on Harvey Braun Property -- During early April City Councilmembers Ted Wachter and Jim Smith received a citizen's complaint from Len Walz about open storage on the Harvey Braun property which is adjacent to Mr. Walz' property. The item was placed on the April 17 City Council meeting, however, prior to the meeting Mr. Braun and Mr. Walz discussed the open storage problem and Mr. Braun gave assurance that during the month of May the property would be improved to Mr. Walz satisfaction. Therefore, Mr. Walz asked that this item not be considered and there was no, discussion at the City Council meeting on April 17. Mr. Walz did however ask that if the matter was not resolved by June 1, he would like the opportunity to address the clean-up problem with the City Council. Mr. Walz resides within the Drexel Heights plat adjacent to Mr. Braun's property. Mr. Braun's property is zoned agricultural and due to his business he has maintained outside storage on his property for several years and prior to the Drexel Heights development. ACTION TO BE CONSIDERED ON THIS ITEM: To provide staff direction regarding Mr. Walz' complaint. CABLE TELEVISION COMMISSION UPDATE B. Cable Television Commission Update -- The Burnsville/Eagan Joint Cable Commission met in a regular meeting on June 13 to discuss a number of issues; the meeting lasting until approximately 11:30 p.m. City Councilmember Smith and City Administrator Hedges will provide some comments on the business at hand and the progress of Group W toward the construction of Cable TV. There is no action required on this item at this time. /65 Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty- Four CONTRACT 84-13/LEXINGTON AVENUE BOOSTER STATION C. Contract 84-13, Approve Plans/Authorize Advertisement for Bids (Lexington Avenue Booster Station)-- With the recent approval of the Lexington Avenue trunk water main on April 3 providing an alternative source of water to the high pressure system, the detailed plans and specifications for the 3,000 gallon per minute (G.P.M.) booster station has been completed and is being presented to the Council for review and approval. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the detailed plans for Contract 84-13 and authorize an advertisement for a bid opening to be held at 10:30 a.m. on Friday, July 13, 1984, for the Lexington Avenue booster station. •'. CONTRACT 84-10/COACHMAN ROAD/SILVER BELL ROAD D. Contract 84-10, Approve Plans/Authorize Advertisement for Bids (Coachman Road/Silver Bell Road - Streets) -- The City Engineering Division has completed the preparation of the detailed plans and specifications for the reconstruction of Silver Bell Road and the widening and upgrading of Coachman and Four Oaks Road. If the public hearing is closed and Project 399 for the upgrading of Silver Bell Road is approved under the Public Hearing agenda item, it would be appropriate for the Council to approve these plans and authorize the advertisement for bids. There are no additional easements or rights-of-way necessary for the construction of this contract as these improvements will all be contained within existing right-of-way. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the detailed 14plans for Contract 84-10 and authorize an advertisement for the bid opening to be held at 10:30 a.m. on Friday, July 13, 1984, for the upgrading of Coachman/Four Oaks and Silver Bell Road. /G6 Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty- Five CONTRACT 84-12/ROSE HILL ADDITION E. Contract 84-12, Receive Bids/Award Contract (Rose Hill Addition) -- At the May 15 Council meeting, the City Council approved the detailed plans and specifications and ordered a bid opening to be held on Thursday, June 14 at 10:30 A.M. Enclosed on page is a copy of the bid tabulation showing the results of that bid opening. The accuracy of the bids submitted will be reviewed by our consulting engineering firm and any modifications will be discussed at the Council meeting on June 19. Due to the fact that all easements necessary for the installation of this contract have been provided through the final plat previously approved by Council action, it is recommended that the Council receive the bids and award the contract to the lowest responsible bidder. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and goaward Contract 84-12 to the apparent low bidder, Widmer Bros., in the amount of $93,635.50. • /G 7 1. 2. 3. 4. a 5. 6. 7. 8. 9. 10. 11. •, 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 Our File No. 49305 ROSE HILL ADDITION UTILITY & STREET IMPROVEMENTS CITY CONTRACT NO. 84-12 PROJECT NO. 403 EAGAN, MINNESOTA CONTRACTORS Widmer Bros. Ceca Utilities Sarah, Inc. Hayes Construction Clement Schmitz Ro-So Contracting Orfei & Sons Encon Utilities Burschville Construction Lametti & Sons H.B.H. Construction Northdale Construction S.M. Hentges & Sons G.L.Contracting Barbarossa & Sons Richard Knutson S.J. Louis Construction Nodland Associates Gartzke Construction Alexander Construction Austin P. KellerConstruction ENGINEER'S ESTIMATE— ----- Feasability Report Project 403 Low Bid % Over (+)/ Under (-) F.R. #403 /4s' BID TIME: 10:30 A.M., C.D.S.T. BID DATE: Thurs., June 14, 1984 TOTAL BASE BID 93,635.50 97,547.00 99,696.52 100,350.00 100,916.50 101,848.00 102,907.05 103,704.00 107,523.00 109,000.00 109,164.00 110,769.50 117,906.20 118.553.41 Nn Rid No Bid No Bid No Bid No Bid No Rid No Bid $93,000.00 93,605.00 93, 635,._50 0.008 JL SIME FRY SPERRY CORPORATION COMPUTER SYSTEMS SPERRY PARK P.O. BOX 43525 ST. PAUL MINNESOTA 55164-0525 TELEPHONE (612) 456-2222 June 15, 1984 Mr. '!llamas Hedges City Administrator Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 SU3JECr: Sperry's Report on Further Sound Reduction Measures Dear Mr. Hedges: Sperry's Semiconductor Operations retained Dr. Richard E. Van Doeren of Midwest Acoustics and Electronics, Inc., to perform a study and analysis of • sound levels from Sperry's Semiconductor Operations Headquarters Facility at Sperry Park in Eagan, Minnesota. This current study followed an initial effort that focused on the measurement of sound levels before and after the installation of the attenuator (i.e. muffler) on the basement exhaust stack and diverters.at Sperry. This most recent study ir:luded the following tasks: 1. Determine the sound levels from Sperry incident on the homes to the north. 2. Continuously monitor Sperry rooftop sound levels over a longer period of time. This was done because the neighbors to the north frequently commented that the sound levels varied from time to time. 3. Determine the individual sound sources at the Semiconductor • Operations Headquarters facility and their relative contribution to the overall sound level. 4. Analyze and recommend to Sperry specific sound reduction alternatives. Dr. Van Doeren submitted his report, which addressed each of these tasks, tc Sperry on May 29 as scheduled. Since then Sperry has been studying the report and has begun implementing certain recommendations in the report. Generally, each recommendation implemented will require design, purchase and installation phases. The balance of this letter is a report on some of Dr. Van Doeren's significant findings and on the steps that Sperry has taken, and is continuing to take, based on recommendations in Dr. Van Doeren's report so that Sperry can resolve this complex problem in a way acceptable to the homeowners and to Sperry. Dr. Van Doeren reported "that the individual sound sources at Sperry that contribute to the overall sound level incident on the hones to the north in decreasing order of sound level are: 1. Scrubber stacks 2. Scrubber and basement exhaust fan stack vibration 3. Cooling towers 4. Boiler (one on high fire) . 5. Purge vents 1-7 (west side) 5. Basement exhaust fan stack (which has the attenuator Sperry previously installed) 7. Purge vents 8-13 (east side) 8. Boiler roan exhaust fan 9. East and West soffits 10. *forth scrubber room wall vibration Attachment 1 to this letter shows the location of these sources. As part of his study, Dr. Van Doeren looked at the question of infrasound. Infrasound is sound at a frequency less than 22 Hz (i.e., cycles per second), which is below the threshold of human hearing. Infrasound should not be confused with audible low frequency sound about which the neighbors • have commented. Based on his observations, infrasound is not the primary problem and may not be a problem at all. 'fie scrubber stacks and scrubber and -basement exhaust fan stack vibration, items 1&2 above, are approximately twice as loud as the other sources combined. Accordingly, Sperry will concentrate its additional sound reduction efforts on these two sources. Sperry will concurrently take three additional steps recommended by Dr. Van Doeren to reduce the sound levels from these two sources. First, Sperry will install a sound barrier wall to screen the six scrubber and basement exhaust fan stacks. This wall will be designed to absorb and deflect sound away from the north and west Sperry property lines. A preliminary engineering sketch of this concept is Attachment 2 to this letter. Second, Sperry is redesigning the vibration isolation of these six stacks • from the building roof structure. 'fie purpose of this effort is to reduce the transmission of vibration from the stacks to the roof which may be acting as a sounding board. Although infrasound is not the primary problem,we feel that the redesign of the vibration isolation of the stacks will reduce the possibility of infrasound still further. As a third step to reduce the sound from sources 1&2 above, Sperry is designing a sound attenuator for one of the scrubber stacks. Because of technical concerns about scrubber system operation and sound attenuating characteristics, this attenuator requires additional engineering design and must be custom built and factory tested. This attenuator will be installed on the loudest scrubber stack which also has a unique tonal quality which was strongly present on a night that the homeowners reported was noisy. Although sources numbered 3-10 above are not as significant as the first two, they will became more significant as the sound level from the first t+w sources is reduced. Therefore, Sperry will reduce the sound levels from sane of these secondary sources. In particular, this includes reducing air leakage from the the purge vents, installing air baffles with sound absorbing material on the boiler roan exhaust fan and in the intake air soffits along the east and west sides of the building. The schedule for these sound reduction activities is Attachment 3 to this letter. The proposed measures must consider building structural design because of wind loading on the barrier wall; acoustic engineering of the various items; and consideration of their effect on other building systems. In addition, once the design phase is complete materials must be ordered, fabricated and tested by the vendors, delivered and finally installed on the building. Therefore, even though the schedule seen to take more time than any of us ,could wish, it is realistic. of course, Sperry will take every opportunity to shorten the time required since all parties will benefit by early completion of this project. . To eliminate any possible confusion or uncertainty among the City's representatives and the homeowners, we wish to state that Sperry does not plan to publicly release Dr. Van Doeren's report. 'Ne believe that the best way to proceed is to.keep the City and neighbors fully informed about the steps we are taking and to keep you informed as'to their status. As these additional steps are completed, we are confident that the sound levels will be reduced to a level that will be acceptable to the concerned neighbors so that this unfortunate situation is behind us once and for all. Sincerely, Ralph J. Kerler • RJK/jp cc: J. Gustin D. Kelso R. Van Doeren C� n L J C2 O N TONER 1 Q V TONER 2 v ATTACHMENT #1 BOILER ROOM EXHAUST FAN 3 COOLING TONERS �► ❑ ❑ 000 000 O O SCRUBBER STACKS AND 0 EASEMENT EXHAUST %1 VENT/ 17 FIGURE 1 ROOFTOP PLAN VIEW SHOWING APPROXIMATE LOCATION OF NOISE SOURCES BOILER STACKS 1 N \ z W u- 0 c aj N CL cn Q W Ae� j TOILER 3 • _J OELEVATION 56131EE14 WALL. rP M&Tn- WIL941+4 f/a NEL! w/ Ac 4-;tkXle.Al. F1AGr- IWw 6M c.I Lvf N126p -%lobs.- rpbw lr1 %vMf OW W/0A(Lu6lXAL- NAt11,141AI, WlIMP�Rh1FA61t LAGu1N4 V SOUND ATTENUA'W[ i i Rar'F �Ilu. 4)SECTION (t� • ATTACIIME14T lit aAll*& ATTENVA11% Rood J y ATT E H IJ XfOF1 t 5c f1fi E N WAIL OROOF PLAN ®Na�rTH SOUND ABATEMENT CONCEPT i a SP`1 " i GATE INITIALS n G �Arour 'j SEMICONDUCTOR OPERATIONS DRAWN %;A,*, ? BOX 43525 N2R2r CHECKED M S FNOR %T JUNG TAM --__ .. CAINT PAM, MN 5%164 ...__ REVISION GATE INITIALS COMMENTS 0 -.mmmmmmm NONNI NNE ■■■ mom ■■ e AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL JUNE 19, 1984 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - DEPARTMENT HEAD BUSINESS A. Fire Department. B. Police Department IV. 6:55 - CONSENT AGENDA C. Park & Recreation Department D. Public Works Department T14 A. Contractors' Licenses fl B. $500 Contribution to the 4th of July Association for Eagan 4th of July Celebration 1(,7 C. Non -Intoxicating Liquor License/Eagan 4th of July Association -p 19 D. Personnel Items I IbE. Final Plat, Lexington Place 2nd Addition 112F. Final Plat, Lexington Place South Z�( C Project 406, Hackmore Drive - Streets & Utilities fs, H. Project 409, Brittany 7th Addition/Streets & Utilities P 161. Project 411, Patrick Eagan Park/Birch Park Addition - P Trunk Storm Sewer Outlet ALJ. Change Order Q1/Yankee Doodle Reservoir Repainting �-A(X. Project 415, Cedar Cliff Commercial Park -.Streets and Utilities V. 7:00 - PUBLIC HEARINGS p"i'TA. Project 399 (Silver Bell Road - Street Repair) �3QB. Woodridge Properties for Consideration of Multi -Family Housing Revenue Bonds in the Amount of $9,500,000 P q& C. Cinnamon Ridge Limited Partnership for Consideration of Multi -Family Housing Revenue Bonds in the Amount of $12,500,000 VI. OLD BUSINESS q.SbA. Timberline Civic Association Request to Review Level of Noise Emission at Sperry Semi Conductor Plant �7 B. Dunn Real Estate Management, Inc, (Edmund B. Dunn), for Preliminary Plat Pheasant Knoll Townhomes Consisting of CApproximately 18.7 Acres and Containing 80 Townhouse Units Located on Outlot A, Thomas Lake Heights Addition VII. I%. R. %I. p 91 C. Sienna Corporation (Rod Hardy) for Preliminary Plat, Birch 1 Park Addition, Consisting of Approximately 43 Acres & Containing 77 Dwelling Units in Outlots B, C, D, E and F, Windcrest 2nd Addition P' 1q3 D. South Oaks Pond Water Elevation NEW BUSINESS p 141A. Sienna Coporation (Rod Hardy) for Preliminary Plat of Pilot 1 Pointe Consisting of Approximately 8.8 Acres and Containing 20 Single Family Lots, Located in Part of the NW 1/4 of Section 22, T -27N, R -23W (North of Deerwood Drive, East of Pilot Knob Road) 16DB. Thomas A. Hafner for Request for a Variance From the 5' Sideyard Setback Requirement for a Garage in a R-1 District, Lot 19, Block 7, Cedar Grove 03, NE 1/4 of Section 19 1(0ZC. Nolan & Nolan, EZ Mini Storage, Request for a Building T' Permit to Expand the EZ Mini Storage Located in Part of the SE 1/4 of Section 19, T 27N, R 23W, (Located Between Old T.H. 13 and New T.H. 13 ADDITIONAL ITEMS I6`3 A. Storage on Harvey Braun Property B. Cable Television Commission Update py (&L C. Contract 84-13, Lexington Avenue Booster Station /',/66 D. Contract 84-10, Coachman Road/Silver Bell Road P, 1(,l E. Contract, 84-12, Rose Hill Addition VISITORS TO BE HEARD (for those persons not"on the agenda) ADJOURNMENT 0 • MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 15, 1984 SUBJECT: AGENDA INFORMATION MEMO FOR JUNE 19, 1984, CITY COUNCIL MEETING After approval of the June 5, 1984, regular City Council minutes and special City Council meeting minutes for the March 27, 1984, meeting and the agenda for the June 19, 1984, City Council meeting, the following items are in order for consideration. (Special Note - The March 27, 1984, minutes were recognized in the agenda information memo for the June 5, 1984, meeting, however, were inadvertently left out of the packet and therefore were not included as a part of the approvals by the City Council.) s � A. Fire Department -- There are no items to be considered under Fire Department at this time. B. Police Department -- There are no items to be considered under Police Department at this time. C. Parks and Recreation Department -- The Parks and Recreation Director and City Administrator have been discussing different alternatives to handle staffing relative to the development projects that will be approved as a part of the overall park referendum. The City Administrator reviewed a number of alternatives with the City Council prior to the park referendum in early May at a workshop and it was decided that if the park referendum was approved, there would be additional discussion and a decision reached in June to allow for proper implementation of park develop- ment during 1984. There are three specific alternatives that have been suggested by the City Administrator and Director of Parks and Recreation: 1) Outside consulting firm, 2) internal landscape architect, 3) project manager. At the last regular City Council meeting the City Administrator asked specifically if the City Council had objections to any of the three (3) alterna- tives. The City Administrator was given direction to further review the three (3) alternatives along with the Director of Parks and Recreation. The alternatives, comments regarding the alternatives and job descriptions were prepared for final review by the City Administrator and Parks and Recreation .Advisory Commission. Copies are enclosed on pages 3 through The Advisory Parks and Recreation Commission is recommend- inFhe alternative concept of an internal landscape architect. The City Administrator has reviewed the various alternatives with City Councilmember Egan, who is to be absent at the June 19 meeting, and the City Administrator will state City Councilmem- ber Egan's position on providing staffing for the park referendum in the absence of City Councilmember Egan. Agenda Information Memo June 19, 1984, City Council Meeting Page Two ACTION TO BE CONSIDERED ON THIS ITEM: To approve an alternative to provide the necessary staffing to implement development work as a part of the park referendum bond issue. Special Note - The actual hiring of a firm, project manager or internal landscape architect will take place at a later date. PUBLIC WORKS DEPARTMENT D. Public Works Department -- There are no items to be considered at this time. • 0 Y ALTERNATIVE SERVICE ADVANTAGES "Outside" Consulting Firm Provide design detail, engineering, (1) Expedite bid specification and, if desired, (2) Generally staff to provide a broad range of site inspections. service from survey work to design to specifi- cations. "Internal" Landscape Architect In-house design detail, bid spec- (1) Best control of project(s) detail, therefore, ifications and site inspection - lends itself to concept of City as general con - may require using outside help for tractor. survey work and utilities. (2) Least expensive of three ' (3) Most flexible to park needs Project Manager(s) COSTS Provides and monitors schedule for development -advance alternatives - aids in decision making process. Estimates are between 5.5 and 6.5% of total construction budget plus hourly fee for staff service ranging from $55.00 to $35.00 per hour - roughly 6% of $4,000,000 = $240,000 One person at $30,000 (max) plus 1/3 for fringe labor costs = $40,000 times four years = $160,000 One estimate is 2.5% of construction/design costs. 2.5 x 4.5 = $112,500 plus direct expense and design fees -(See above). • (1) Keeps projects on track (2) Provides management experience DISADVANTAGES (1) Loss of design control on project - particularly the "details" (2) Some loss of continuity - project can become f� "lost" in large firm I (3) Will still require staff involvement (1) Finding the "right" individual with a good mix of skills and knowledge. (2) will still require some outside services. (3) Parks may not progress as fast (4) More work for existing staff. (l) Adds to cost, service does not provide for engineering or design detail. (2) Will reduce staff time for "maintenance items" but not for involvement in project details. E COMMENTS 1. ;'OUTSIDE" CONSULTING FIRM: This is the "traditional" method of parks development. My experience with this (on over a half dozen development and redevelopment projects) has been very good, largely because the right firm was obtained and the City design team had built in a number of "decision thresholds" to retain control (at an added monetary expense). The biggest single deterrent in my mind is the loss of contact with details and the review and selection of alternatives. To avoid this pitfall requires a great deal of staff involvement which is nearly impossible to achieve when the design work is done at a separate location. It also becomes a duplication of effort. 2. "INTERNAL" LANDSCAPE ARCHITECT: • Again, I've experienced this on a number of projects in the past - both large and _. small - favored because it allows better "detail" control; it too involves a great deal of staff time in review and decision making. I believe a "superior product" will be the end result if a capable, experienced individual(s) can be found to fill the role. Cost effective, but often slower than the above, people may get upset because they don't see immediate parks development - will place great stress and strain on staff and Commission, concern that one person may not be enough. 3. PROJECT MANACER(S): Project Managers can take a lot of the "administration detail" away from staff - allowing efforts to be concentrated on significant design issues. The cost of this at 2.5% for one project manager is reasonable. However, this cost does not include design and engineering - another cost additive. For the cost of this "manageri service," a lot of lesser paid staff. assistants could be employed to be part of t design team. I/ ROUGH DRAFT POSITION TITLE: DEPARTMENT: POSITION ACCOUNTABLE TO: CITY OF EAGAN POSITION DESCRIPTION LANDSCAPE ARCHITECT/PARK PLANNER PARKS AND RECREATION DIRECTOR OF PARKS AND RECREATION NATURE OF WORK: The responsibility of the Landscape Architect/Park Planner shall involve two basic functions. 1. The analysis and long-term planning relating to the • City Park System. 2. Provide detailed park plans, specifications, con- struction documents and field inspection of con- tracted work. MAJOR AREAS OF ACCOUNTABILITY: 1. Performs environmental inventory and site analysis of areas proposed for parks. A. Prepares an analysis of a proposed plat development • relative to the park area. B. Analyzes and evaluates the potential use of the park within the Master Park Plan. C. Recommends changes which may enhance the park area and proposed residential development. 2. Does planning and design of park areas. A. Prepares site and program analysis. B. Does site plan, construction drawings, cost estimating and writing of specifications. _C. Prepares advertisements and receives bids'for development and construction. _lam PAGE TWO. D. Does field verification. E. Reviews.contractor claims for payment. F. Process contract documents, change orders, etc.. 3. Inspects the installation of plant material, parks equipment or other construction projects to insure that construction is consistent with the design specifica- tion or special provisions. 4. Reviews all subdivision and development plans to insure -landscaping is in compliance with the City Ordiance. 5. Performs specialized design functions for development • and construction of sidewalks, park and play equipment, trails, street lighting, irrigation, signage, and other related park or City projects. 6. Prepares charts, renderings, plan view and other graphics used in design plans and various reports or studies by the department. 7. Provides illustrations and other work in connection with programs and brochures of the department and the • City. 8. Keeps the Director of Parks and Recreatiori informed as to significant matters'on projects assigned that you will need to know to coordinate responsibilities of others. 9. Performs other duties and assumes other responsibilities as a parent or as delegated.. EXAMPLES OF PERFORMANCE CRITERIA: 1. The ability to express oneself in writing in a clear and precise manner. 2. Able to oral express oneself clearly and concisely in large group settings including neighborhood park meetings. Page Three. 3. Ability to perform field inspections, maintain field records and notes in an accurate, complete and timely manner to be able to provide necessary project informa- tion. 4. Knowledge and details of construction drawing as well as structural knowledge is necessary. 5. Ability to draft and design work which is neat, complete, creative, accurate and readily understood. 6. A good working knowledge of plant materials, aerial • topography, civil engineering, agrimony, botany and biology. 7. An understanding of the bidding procedures and process in developing specifications, working drawings and contract documents. 8. Maintain good working relationship with other City employees, property owners, developers, contractors so work can proceed in an orderly and businesslike • manner. 9. Sensitive to landscaping design, form, selection of materials, seasonal variation, maintenance and costs. DESIRABLE KNOWLEDGE, TRAINING AND EXPERIENCE: 1. Complete knowledge in details of parks planning, designs, construction, grading and drainage. 2. Knowledge of plant materials, soils, hydrology, botany, agronomy and ecology. 3. Knowledge of cost estimating, writing specifications, bid contract documents and procedure of field inspections. 4. Knowledge of construction practice, parks maintenance practices, design criteria. -16 7 PAGE FOUR. MINIMUM REQUIREMENTS: . Graduation from university with a Bachelor's Degree in landscape architecture. Two-four years experience in analysis and park planning. Able to obtain registration within one year. C W • 1-1 L I PROJECT MANAGEMENT SERVICES GENERAL SERVICES 1. Prepare and monitor a comprehensive Master Schedule combin- ing programs for selection of the design professionals, coor- dination of the various stages of design, government approvals, final design documents, bidding and coordination of construction. 2. Provide technical construction input to the City and the project team for systematic control of the design, pre -construction and construction phases of each project. 3. Prepare and monitor a Control Estimate for design and construc- �i tion costs. 4. Prepare construction schedules, monitor progress and report on significant variances. 5. Provide constant liaison and consultation with the Citv in decision making for all phases of design and construction to enable the City to obtain the most value for each dollar spent. 6. Provide the ability to anticipate problems and potential cost ..� increases in advance of their occurrence. 7. Review and verify that work described in design or construction invoices has been completed. DESIGN DEVELOPMENT PHASE r7 1. Investigate construction labor and product availability to �i determine any unique conditions which may jeopardize cost efficient designs and economical construction. 2. Establish criteria for and/or make recommendations for selecting the design professional team including but not limited to the Landscape Architect, Engineers, Soils Consultant and other con- sultants as required. 3. Establish, together with the City and the design team, the City's design requirements. 4. Review drawings and specifications as they are being prepared, and offer recommendations for alternative cost effective design details. I DESIGN DEVELOPMENT PHASE (Continued) 5. Provide the City with reliable cost information and budgets through the schematics, design development and prebid stages 'n of design. 6. Develop a Critical Path Network and/or Precedence Diagram to establish a workable design development schedule including programming, major design decision milestones and major design completion milestones for the Program. ' 7. Identify Federal, State and local government approvals required and coordinate the preparation and submittal of documents required for same. IPRE -CONSTRUCTION PHASE 1. Prepare and provide constant review of the Control Estimate • for the Program. Keep the City continuously informed of any major variations in the Control Estimate. 2. Hold weekly design/coordination meetings to coordinate the efforts .of project design and construction management personnel. 3. Advise on construction contracting strategy and coordinate bid package preparation with the City and the design professional team. 4. Evaluate and pre -qualify contractors, if possible. Submit recom- mended bidders list for the City's review and approval. 5. Conduct pre-bid conferences to familiarize bidders with bid docu- ments and management and coordination techniques to be used on the Program. • 6. Analyze contractor bids, review with the.City, and make recom- mendations for contract awards. CONSTRUCTION PHASE 1. Provide overview of on-site contractors' performance and monitor construction progress to ensure compliance with Master Schedule. 2. Provide liaison between the City and the design and construction team. to CONSTRUCTION PHASE (Continued) 3. Ensure that all Contractor CPM Networks/Precedence Diagrams are updated regularly. 4. Prepare monthly status report to the City stating the financial status of the Program, the construction progress of each project, quality control or other potential problem areas critical to a successful Program completion. 5. Coordinate and ensure contractor adherence to safety programs and Affirmative Action Programs, if required. 6. Review each contractor's monthly application for payment concurrent with submission to the City. 7. Ensure that Contractors coordinate the preparation of punchlists well in advance of each Project's completion and establishes a management system for correction of deficient work. S. Ensure that contractor's Dreparation of "as -built" drawings for each Project is done on a timely basis. END OF PROJECT MANAGEMENT SERVICES El F1 ii FEES AND CONDITIONS FOR PAYMENT PROJECT MANAGEMENT SERVICE FEES We would propose to provide Project Management Services as outlined in the Project Management Services section of this proposal for a fee of 2.58 of total improvement budget cost. Improvement budget costs for this project are assumed to be $4,500,000 and would include all hard and soft costs, and would also include but not be limited to costs for land, architect, engineers and other design professionals and consultants, project legal work, permits, sitework costs, financing, project management services, construction costs in- cluding contractor overhead, profit or fees. In addition, reimbursable costs such as those listed below in the Reimbursable Expenses section would be invoiced monthly as indica- ted and would be due thirty (30) days thereafter. • Reimbursable Expenses Compensation for reimbursable expenses would be in addition to the fee. These expenses would be incurred in the perform- ance of the outlined services. A detailed budget of all re- imbursable expenses would be prepared by the Project Manager for the City's review and approval prior to the start of con- struction. Reimbursable expenses may include: On -Site Management: Cost of management, technical, and clerical personnel assigned to each Project which may in- clude but is not limited to the following: Project Engineer, Secretary, and/or Clerk. Such personnel, subject to the City's approval, may be assigned and become reimbursable prior to the actual start of construction. Cost of on-site personnel • shall be reimbursed at Direct Personnel Expense'plus 508. (Direct Personnel Expense includes cost of salaries and of mandatory and customary -benefits, such as statutory employee benefits, insurance, pensions and similar benefits, and will be computed at 1.25 times the salary of the employee or 1.33 times the wages of union employees.). Miscellaneous: Cost of reproductions, postage and handling of Drawings and Specifications; permits and licenses or other fees paid in the interest of the Program; expense of trans- portation when travelling in connection with the Program; cost of electronic data processing. 1v U CONDITIONS FOR PAYMENT A lump sum fee for the Program would be computed by multiplying the 2.5 percent fee by the total improvement budget as estimated by the Project Manager and as approved by the City. The fee would be unaf- fected by variations between the improvement budget and the actual cost of the Program unless the City initiates an increase in scope. In that event, the percent fee would be applied to the additional improvement budget amount caused by the increase in scope. This lump sum fee would then be distributed to the Project Manager as follows: The initial forty percent (408) would be divided into four (4) equal monthly payments based on the anticipated pre -construction schedule. The remaining sixty percent (608) would be divided into eight (8) equal monthly payments based on an anticipated eight (8) month construction schedule. SUSPENSION If the Improvement Program is suspended for three months or abandoned, the Project Manager would be paid for its compensation then due, plus termination expenses. If the project is resumed, compensation would be subject to renegotiation. TERMINATION The construction phase and the Project Manager's responsibilities would terminate when the final certificate for payment is issued by the Architect. Prior to the completion of construction, this Agreement may be termi- nated by either party upon seven days' written notice should the other • party fail substantially to perform in accordance with its terms through no fault of the other. In the event of termination by the City, Project Manager would be paid its compensation plus reimbursable expenses for services performed to termination date and all termination expenses. Termination expenses are those directly attributable to termination plus 108 of that portion of Project Manager's total base fee for the phase of work in progress not yet paid at the time of termination. END OF FEES AND CONDITIONS FOR PAYMENT 43 Agenda Information Memo June 19, 1984, City Council Meeting Page Three There are eleven (11) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council desires to discuss any of the items in further detail, those items should be removed from the Consent agenda and placed under Additional Items unless the discussion required is brief. CONTRACTORS' LICENSE A. Contractors' License -- The City has received contractor license applications for contractors who do work in the City of Eagan and seven -county metropolitan area. All of these contrac- tors are considered reliable according to the Protective Inspections Department. The necessary documents and fees have been submitted and it is the recommendation of the Chief Building Inspector that the contractors' license be approved. Enclosed on page 16 is a copy of the list of proposed contractor license. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the contractor license list as presented. • FOR JUNE 19, 1984 CITY COUNCIL MEETING HEATING & VENTILATING CONTRACTORS: 1. American Burner Service 2. R.L. Anderson - Beckstrom, Inc. 3. H. Conrad Mfg. Co. 4. Total Energy Heating & Cooling • GENERAL CONTRACTORS: 1. Enerjac Construction Co. 2. Feature Builders 3. Grand Oaks Development 4. Jad Ron Corp. 5. Charlie Kopp, Jr. Construction Inc. 6. Masters Construction 7. Ostman Construction 8. RSM HOMES 9. Sampson - Lindgren, Inc. 10. Paul Walentiny Construction, Inc. 11. Wesley Construction PLUMBING CONTRACTORS: • 1. Seitz Bros.,Inc. /-15 E • Agenda Information Memo June 19, 1984, City Council Meeting Page Four JULY 4TH ASSOCIATION CONTRIBUTION B. $500 Contribution To the Fourth of July Association for Eagan 4th of July Celebration -- Enclosed on page 1_ is a copy of a letter received from Don Klober,Treasurer, Eagan 4th of July Association, requesting a contribution from the business community. Traditionally, the City of Eagan has given the July 4th Association $500 to help offset costs for the fire works and other expenses involved in the City-wide celebration. The $500 appropriation was budgeted in the 1984 budget. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize a $500 appro- priation to the 4th of July Association for the Eagan 4th of July celebration. %4 • EAGAN 4th Of JULY ASSOCIATION A Non -Profit Corporation Lions May 30, 1984 Firemen Lowell Johnson TO: BUSINESS PEOPLE OF EAGAN Rick Murphy 452-2609 454-4289 Donald Clark RE: 15th Annual 4th of July Celebration!!! Joe Carron 454-6367 454-3567 Don Kipper 454.3410 I am Don Klober of CENTURY 21, South Country Realty, and once again I am the treasurer of the EAGAN 4th of JULY ASSOCIATION in 1984. In this day where everyone is cutting back, it is tough to come up with any extra money, so we must convince you that contributing to this year's fireworks display and parade will be worthwhile to you as well as to the whole community. 1. This is Eagan's only celebration. The -service organizations all pitch in together and work hard to make the holiday complete and the 4th of July would be incomplete without our fine fireworks display. This is something everyone can enjoy. 2. Every dollar goes directly to the events. (No one is paid). The 4th of JULY ASSOCIATION is a non-profit organization made up mainly of Eagan Lions and Volunteer Firemen of Eagan. They begin planning the next year's 4th of July on July 5th to make it better. 3. This year, as before, we will ADVERTISE your company's participation in a full page ad in the Eagan Chronicle. You will be listed as a sponsor. Consider your donation as an advertising expense. 4. Some of your employees may live in Eagan and surrounding areas • and would feel a sense of pride in the fact that their company helped to make the display spectacular. It makes a difference! Please be among the "GOOD BUSINESS PEOPLE OF EAGAN" and contribute to this very worthwhile event celebrating our country's birthday. make your checks out to Eagan 4th of July Association and use the envelope supplied. And of course, please come and enjoy all the events. The schedule will be carried by the papers in the future. The fireworks are considered some of the best in the surrounding area. If you have any questions, call..... Thanking you in advance, 010 )l I_(06 C2 Don Klober, Treasurer Eagan 4th of July Association CENTURY 21, South Country Realty 3938 Beau D' Rue Dr. Eagan, Mn 55122 454-3410 �7 • Agenda Information Memo June 19, 1984, City Council Meeting Page Five 4TH OF JULY ASSOCIATION NON -INTOXICATING LIQUOR LICENSE C. Non -Intoxicating Liquor License/Eagan 4th of July Association -- A non -intoxicating malt liquor license application was received from Ken Ketcham, representing the Eagan 4th of July Association. The license is for July 1 to July 5, 1984. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a non -intoxicating malt liquor license for the Eagan 4th of July Association for the dates of July 1 through July 4. I Agenda Information Memo June 19, 1984, City Council Meeting Page Six PERSONNEL ITEMS D. Personnel Items, Item 1, Public Works Maintenance Division -- As provided for in the approved 1984 Budget, the Public Works Maintenance Division (Streets and Utilities) have interviewed several individuals to provide temporary, full-time assistance during the summer months. These individuals are listed as follows for consideration and approval by the City Council: James L. Hatterman - Utility Maintenance John Ojala - Street Maintenance John Strand - Street Maintenance Richard Ohland - Street Maintenance Vic Rolfing - Street Maintenance Richard Robohm - Utility Maintenance Salary ranges for these temporary individuals are recommended at $4.75 per hour for those individuals that do not have any previous experience with the City. Several of these employees have worked for the City during previous summer maintenance programs and have been hired at $5.00 per hour for one season previous maintenance, $5.50 per hour for three -plus seasons experience and $6.00 per hour for the previous full-time employee, Vic Rolfing, due to his considerable knowledge and experience with the equipment and workload requirements. It is anticipated that all salary ranges at their estimated length of employment will be within the previously approved budget. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the previously listed employees to be hired for temporary, full-time summer employ- ment with the Public Works Maintenance Division at a salary scale • consistent with previous experience. i9 Agenda Information Memo June 19, 1984, City Council Meeting Page Seven FINAL PLAT/LEXINGTON PLACE 2nd ADDITION E. Final Plat Application - Lexington Place 2nd Addition (U.S. Homes Corporation) -- we have received an application for final plat approval from the U.S. Homes Corporation for the Lexington Place 2nd Addition which is a replat of Lot 1, Block 3, of the Lexington Place lst Addition. This is a continued phase development of the eight and sixteen -unit condominium complexes currently under construction in the first phase. This addition lies north of Duckwood Drive and east of Lexington Avenue. A copy of the proposed final plat is enclosed on page 7,/ for the Council's reference. All conditions placed on the original preliminary pertaining to this second phase have been complied with. All final plat application materials have been submitted, reviewed and approved by the staff and is being recommended for favorable . consideration by Council action. L.] ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat application for the Lexington Place 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. 0 0 0 LEXINGTON PLACE SECOND ADDITION (Y W w\u\u•• Iy .. WNI• •rF•w � (( •Y N4•r Y 1•. (••1 c ••W�• YNr-.•. •u • \N. 1. (w• Nrrr••r liY. ( YIM•( yN• Ir. 1 pruu• (11 I41r1•. I•u•IW IIW\II YlN\Y Y (Y Nrq N WFb Ilu• N ur• w1 a 11• W l; (Iwr 1. Wlf•Y IY.... I. .1114. . • (1y \Y L•\ Y•n1 u Illi u(u N•••1 I. r NNu N \Y (wr( ((W N W 11• Wu• (•NII• I.u••1r. •uIUIY Y Ylli\Y 1Y[111(W W 1114 W N Yr YI Y••N � 411YI�Y • u• pll• IN pll • Iw Y Yllw W/�• 1• • q •N ••II 4• N: /••1 f yul••. IN.. «11uN'r11\•'INF :I NIY ry • I•ur\•111•N r. . ,1 (•( il'I'I . Ilr_r N'• •Yrnlrul: a 1. 1rr b•F. rlu. ( Ylr• I� r • N; • •'u 1 • I�YY • 4 (�Y Ir/ YIIUN W Irr rIF• url • Y YI W (111 W NI( � YI M'I'\ ��• IIIA. , IYI Y. 1W fiYl Y. li. N I. IW .11. Yy I. O1Y(. 4.YIw (YI•W rw. Y. n(nY. +r., ua.w NwiY71 n(.(Y Ywf Y1( fJ01/ Y Y 1(r.F:Y lul•M. M W WIYrI YI.•. r r 1• � Y/r( YwW(1 MF•Nlw. w YYII r IY YI'1 Y• II.'Iwl tuF•Ir. W.. ( W Y\IY. F.Y b IIeMI bwT b IWIIY r I.rrFl�( lulrr•r r r.rlrW Mr. 22" — "L' 111 w Yr IYNM• Y.YIu Wlrr.. W �1. Y. Il.r(.• I IYNIr NMw � I. L .rl (uW Ylr. (YYrr rrFWlr. Y WII Y W rrFollr. w ••.� Wlw' nMNib (WIL nry�Y 1 r•W a ml 1 N u•.. Y« W M nlW r IY. IIN'« Y.liy. IY[I Y0Y I •1/1 \N 17 •Nrrwr•IIM I .r1. \ •11 11 �•••• • ' w1 Y'M r1Y II« . Iwl W .M.NrY I .yrl. \ •11 W�•IY Yn Y «l11 •INY N \Y r rW 1 I WI«r\« 1Y 1«N .rrYl rYN'�'«NlwlI�•'IIIYIIYIIIYr« 1/ Y rlM.r «r•IL W.W." y 'MI'w/ YNYIu W 1711, s nW. MY//o. (Y 1(•N/IN .. • Mr111•.r• W� 1.1F( YYY r IY\Y � Y/ Y �• 1II� w fY11Y 4 � W/ Y•wY•. Y f�MNIY. Y•rw TWIN I Ynr oNrr full Y Iuu.II�M\I •11•.M YY Nu. • 111. IY YN /1444.. Yll. YY II.1 W YY yN.•u 'IYun1 I. W W. WM Ywq bn1«1 U(V I.Ns( IYo r W 1•WYI YIYY W1 � YI Y �. N(o1 (i q IYlin ravel nr• 1 Yrwl ur11fW1 rr NY ly\rw( w( fllr Y IY Nllr y (Y Ors MY•Nr 4r • • u 11• Nr (1 �� 111• /1 • y YrII W.rMI Y.4 WIY YYWI( e 0_r Yw �Y YI Vfry' Wm'Y l.L 1114' ". u1r-1"..gymIy K=ml .errwY r YaY YYy 414114(4 1. Yrl •.r a(ti.Y M .tlF WrMI .1 O yr Y W Yat Yy WI YWN NrrrY rNYMN GR. WINDEN s ASSOCIATE!, INC. L.YD WYv[/011f 4: �l 1 I- it 1:! w rxxur xe „' _ 11 1 1' 1. Yrl •.r a(ti.Y M .tlF WrMI .1 O yr Y W Yat Yy WI YWN NrrrY rNYMN GR. WINDEN s ASSOCIATE!, INC. L.YD WYv[/011f Agenda Information June 19, 1984, City Page Eight Memo Council Meeting FINAL PLAT/LEXINGTON PLACE SOUTH F. Final Plat Application - Lexington Place South (U.S. Homes Corporation) -- we have received an application for final plat approval for the Lexington Place South Addition by the U.S. Homes Corporation. The preliminary plat previously approved by Council in July of 1983 was revised to include a small -lot, single-family development which received preliminary plat approval by the Council in April of 1984. This subdivision is located south of Duckwood Drive and east of Lexington Avenue. Enclosed on page 2-3 is a copy of the proposed final plat. All conditions placed on the previously approved, revised preliminary plat have been complied with and all final plat application materials have been submitted, reviewed and found to be in order for favorable consideration by the Council. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat application for Lexington Place South and authorize the Mayor and City Clerk to execute all related documents. • 71v I•AII• I _ -_ _- _ — •\ \ I : : vb f I I ��a � v ��t '� •1 �` e a ,., N o � s• i ✓r� • 1 vv -11 • 9 - 1 - -I � •- �4; I a 1 � -� •,�prT ��-'' %.��c.,l\---,v:w- "6Ci� —!w =w —, :'•i n Fu'�num••. r.: r.. Ld v • ¢ Cn J W CD (Lzz— LAJ ...1 cv ON avo• •:nnoa 1 avow • •o- _•i :....., ..::.'m•::—tl •,:..,:.. a:::a: t� ;.: :e—m:� ..:nrns ' ' ]( Uzi 1: 1 �' � :JUx N7gv!!d 1::;:::.: ;•... . :.. "d 71:Nv9e is i;;;;••;...., �I�i Ems. �!1di L� } JIM ......i M rA L 1 vv -11 • 9 - 1 - -I � •- �4; I a 1 � -� •,�prT ��-'' %.��c.,l\---,v:w- "6Ci� —!w =w —, :'•i n Fu'�num••. r.: r.. Ld v • ¢ Cn J W CD (Lzz— LAJ ...1 cv ON avo• •:nnoa 1 avow • •o- _•i :....., ..::.'m•::—tl •,:..,:.. a:::a: t� ;.: :e—m:� ..:nrns ' ' ]( Uzi 1: 1 �' � :JUx N7gv!!d 1::;:::.: ;•... . :.. "d 71:Nv9e is i;;;;••;...., �I�i Ems. �!1di L� } JIM ......i M rA Agenda Information Memo June 19, 1984, City Council Meeting Page Nine FEASIBILITY REPORT/PUBLIC HEARING/HACKMORE DRIVE G. Project 406, Receive Feasibility Report/Order Public Hearing (Hackmore Drive - Streets and Utilities) -- In response to a petition received from Mr. Gary King (790 Hackmore Drive), the Council authorized the preparation of a feasibility report for the installation of streets and utilities within Hackmore Drive from the Sunset 1st/2nd Addition to the Northview Meadows Addition where Hackmore Drive is presently completed. The staff has received two letters from potentially affected property owners objecting to this feasibility report. Copies of those letters previously forwarded to the City Council will be again made available of the Council packet at the time of the formal public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 406 and authorize the public hearing to be held on July 17, 1984. • Agenda Information Memo June 19, 1984, City Council Meeting Page Ten PROJECT 409/BRITTANY 7TH ADDITION H. Project 409, Receive Feasibility Report/Order Public Hearing (Brittany 7th Addition - Streets and Utilities) -- In response to a petition received from the developer, Tollefson Builders Incorporated, the Council authorized the preparation of a feasi- bility report for the installation of streets and utilities to service the Brittany 7th Addition which has received preliminary plat approval from the Planning Commission and City Council. Subsequently, the feasibility report has been completed by our consulting engineering firm and is being presented to the Council for their information in consideration of ordering a public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 409 (Brittany 7th Addition - streets and util- ities) and order the public hearing to be held July 17, 1984. PROJECT 411/PATRICK EAGAN PARK/BIRCH PARK ADDITION I. Project 411, Receive Feasibility Report/Order Public Hearing (Patrick Eagan Park/Birch Park Addition - Trunk Storm Sewer Outlet) - In response to a review performed by staff and as a condition of approval of the Birch Park Addition, a feasibility report was authorized for the trunk storm sewer outlet from the Birch Park Addition and Patrick Eagan Park up to Hurley Lake. This feasibility report has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 411 (Patrick Eagan Park/Birch Park Addition - Trunk Storm Sewer Outlet) and authorize a public hearing to be held July 17, 1984. 7.6 0 • Agenda Information Memo June 19, 1984, City Council Meeting Page Eleven CHANGE ORDER #1/YANKEE DOODLE RESERVOIR REPAINTING J. Contract 84-4, Change Order #1 (Yankee Doodle Reservoir - Repainting -- Change Order #1 consists of two parts: PART A: This provides for drilling several holes in the existing pilaster that acts as an emergency overflow for the tank and painting the interior surfaces with a rust -inhibiting paint. (ADD $400.00) PART B: Delete the painting in three places of the work "EAGAN" as originally awarded under the base bid, alternate #1. (DEDUCT $3,600.00) The combined total of these two parts results in a new change • order of a DEDUCT of $3,200.00. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to Contract 84-4 (Yankee Doodle Reservoir repainting) to allow a DEDUCT of $3,200.00 to the base contract bid. PROJECT 415/CEDAR CLIFF COMMERCIAL PARK K. Project 415, Receive Petition/Order Feasibility Report (Cedar Cliff Commercial Park -- Streets and Utilities) -- we have received a petition from Federal Land Company and Durnflan Incorporated (Jim Durning) requesting the preparation of a feasibility report for the installation of streets and utilities for the internal public road to service the proposed Cedar Cliff Commercial Park. Although the revised preliminary plat has not yet been reviewed by the Advisory Planning Commission or City Council, the developers • are requesting early authorization for this feasibility report due to the time frames associated with the public improvement through a City contract. They have guaranteed the payment for the feasibility report if the project is denied at the time of the public hearing due to failure of the proposed plat or for some other reason. ACTION TO BE CONSIDERED ON THIS and authorize the preparation of 415 (Cedar Cliff Commercial Park - I ITEM: To receive the petition a feasibility report for Project streets and utilities). Agenda Information Memo June 19, 1984, City Council Meeting Page Twelve PROJECT 399/SILVER BELL ROAD A. Project 399, Silver Bell Road (Street Repair/Upgrading) -- On May 15, the staff presented a feasibility report to the City Council for the upgrading of Silver Bell Road which includes an overlay combined with various subgrade correction and surface repair. Due to the fact that approximately half the costs associ- ated with this contract is required to bring Silver Bell Road up to its ultimate 9 -Ton design standards combined with the special assessment policy which requires adjacent multiple zoned residential and commercial property to be assessed for all costs associated with street construction for a community collector street, the City Council authorized a public hearing to be held on June 19, 1984, to inform all potentially affected property owners of the proposed improvement and related costs It Due to the fact that several of the multiply -zoned residential properties are individual ownership condominiums with common homeowners associations, it is assumed that the financial respon- sibility of the open space under the jurisdiction of the association or partial ownership of each individual unit will be on a per unit basis broken down as follows: SUBDIVISION Townview 1st Addition (Manitou Townhouses) Eagan -Metro Center 2nd,Addition (Shannon Glen Condos) Briar Hill lst, 2nd and 4th Additions f OF COST ASSESSMENT LIABILITY UNITS PER UNIT $25,275.00 106 $238.44 16,670.00 268 62.20 21,175.00 116 182.53 Eagan Metro Center Addition (Silver Bell Apartments) and the Ballantrae 1st Addition (Ballantrae Apartments) are rental units under single ownership. As such, a breakdown per unit has not been performed due to the fact that the total assessment would be levied as a lump sum to the owner of the apartment complex. Enclosed on pages yg through 39 _ is a copy of the feasi- bility report for the Council's reference during the public hearing. The Director of Public Works will be discussing the details of this project and will be available to answer any questions the Council or public may have pertaining to this proposed improvement. All notices have been published in the legal newspaper and sent to all affected property owners of record informing them of this public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny/modify Project 399 and if approved, authorize the preparation of detailed plans and specifications for construc- tion. .1"7 11 C] 2 ®F 3830 PILOT KNOB ROAD. P.O. BOK 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 FEASIBILITY BEA BLOMQUIST .Mo THOMAS EGAN JAMES A SMITH JERRY THOMAS THEODORE WACHTER Gpx� rnmmoeie THOMAS HEDGES Gry AM .01a EUGENE VAN OVERBEKE ON Com. REPORT CITY PROJECT 399 SILVER BELL ROAD UPGRADING Recommended for approval r;7 -� ,p`T.� 5 -I3 -+y Dir. of Public Works I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Reoistered Professional Engineer under the laws of a State of Miryles9ra. Date S Re /tration No.14973 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY L-� PROJECT 399 FEASIBILITY REPORT SILVER BELL ROAD UPGRADING SCOPE: Project 399 provides for the upgrading of Silver Bell Road from Beau D' Rue Drive to Blackhawk Road. to Municipal State Aid (MSA) 9 -ton status. This report determines the feasibility of this project by studying existing conditions, proposed improvements, estimated costs, and methods of financing. FEASIBILITY AND RECOMMENDATIONS: In conclusion, the upgrading of Silver Bell Road to MSA 9 -ton status is feasible from an engineering standpoint and in compliance with the City's Master Thoroughfare Plan. The project as outlined herein can best be carried out with City Project No. 348, Coachman/Four Oaks Road, under one contract. EXISTING CONDITIONS: Silver Bell Road presently consists of a 44 -foot -wide City community collector street with a typical section as shown in Figure lA and was constructed in two phases. The first phase consisted of a 24 -foot -wide bituminous surfaced • rural roadway with ditch drainage from Alder Lane to Blackhawk Road. The section from Alder Lane to T.B. 13 consisted of a 44 - foot -wide urban roadway with concrete curb and gutter and bituminous pavement. This project was undertaken in 1969 under Project 39. Then in 1973, the 24 -foot -wide portion of Silver Bell Road was widened to a 44 -foot urban roadway identical to the portion from Alder Lane to T.B. 13. This work was accomplished under Project 128. There is no evidence that any subgrade correction work was accomplished under these projects. Finally, the existing 5 -foot concrete sidewalk along the south side of Silver Bell Road has been installed as a part of the adjacent development. The bituminous pavement is showing many signs of fatigue, as evidenced by the numerous potholes, patches and alligator cracking. Most of these failed areas are located along the south • side of Silver Bell Road and around the Beau D' Rue Drive inter- section as depicted by Figure 2, attached to the end of this report. To attempt to determine the cause of the bituminous pavement failures, soil borings were taken at four locations where pavement breakup was most severe, as shown by Figure 2. Results of these soil borings are attached as Appendix A. In short, a layer of poor subsoil underlies the broken pavement in these areas, thereby contributing to its subsequent failure. In addition, the existing pavement section, as referenced previously in Figure 1A, was designed as a 7 -ton street to accomodate an average of less then 100 vehicles per day. 1983 traffic counts measured approximately 1,500 vehicles per day at the Blackhawk Road intersection and 7,600 vehicles per day at the Beau D' Rue Drive intersection. Subsequently, the substantial increase in traffic volume, com- bined with the unstable subgrade and substandard pavement sec- tion, have contributed to the road's present deteriorated condi- tion. PROPOSED IMPROVEMEMTS: Due to the road's present condition and increasing traffic volumes, it is proposed to upgrade Silver Bell Road to 9 -ton standards and future projected traffic volumes. Work necessary to accomplish this will include subgrade correc- tion, pavement patch and repair, bituminous structural overlay, drainage improvements, and sidewalk. 1) Subgrade Correction: It is proposed to perform subgrade correction work in areas where the soil borings revealed poor subsoil underlying the existing gravel base. These areas are depicted in Figure 2. This work would consist of removing up to 3' of unsuitable subsoil and replacing it with select aggregate backfill material to achieve a proper design subbase. Then 15" • of Class V aggregate base and 2" of plant -mixed bituminous would be installed to bring the area to its original grade, as illustrated in Figure 1B. 2) Pavement Patch 6 Repair: It is proposed to remove all areas of pavement where alligator and transverse cracking is severe. These areas are depicted on the map contained in Figure 2. These areas will then be patched with plant -mix bituminous patch material. In addition, 5' of existing bitumi- nous pavement will have to be removed along the entire length of Silver Bell Road adjacent to both curbs to facilitate constructing a proposed 3" structural overlay. Then the grade of the existing aggregate base will be lowered about 2" at the curb and 2" of plant -mix bituminous patch material will be placed. Then when the 3" bituminous overlay is placed, only approximately 1" will protrude above the existing concrete gutter, as shown in Figure 1B. • 3) Structural Overlay: Upon completion of all above - referenced street repair, a 3" bituminous overlay is proposed to achieve the required 9 -ton design section. Placement of this overlay will be in a leveling course with a final wear section. 4) Drainage Improvements: To provide proper street drainage, it is proposed to replace areas of curb and gutter and valley gutters which have either settled or are broken. Also, new valley gutters are proposed for the intersection of Lodestone Lane, Silver Bell Circle, Heather Drive, Willow Way and Alder Lane to provide proper drainage across these intersections. Finally, the catch basin located in the southeast corner of the Beau D' Rue Drive intersection will be relocated so it will set in the curb. 5) Sidewalk: Finally, is is proposed to include construc- tion of a 5' sidewalk from the west line of Briar Hill Fourth Addition to Beau D' Rue Drive. Continuation of this existing sidewalk from Blackhawk Road to Beau D' Rue Drive wouldprovide 36 the required safety for pedestrian traffic from a high density, residential area along a high volume collector street to a community shopping center. 6) Traffic Control: In order to accomplish the subgrade correction at the Beau D' Rue Drive Intersection, traffic will have to be restricted for a period of approximately three weeks. It is anticipated the subgrade correction work can be accomplished over half of Silver Bell Road at a time so that the other half will remain open to traffic. It is also anticipated the contractor will be required to have flagmen present at all times to direct traffic, when necessary, while this work is in progress. ESTIMATED COSTS: The estimated costs for this improvement pro- ject are $227,309. These costs reflect an estimated 278 overhead costs for legal, engineering, administrative and financing. A detailed breakdown of these costs is included in Appendix C. EASEMENT AC OISITION. In order to construct the proposed side- walk for this project, an -additional seven( 7 f way will be desired to be acquired from Lots1,2eandf3rofhBlock • 1, Langhoven Addition, to provide the required 40 foot half right-of-way for collector streets. The estimated cost for this easement acquisition is $3,600 ($1,200/10t). However, the side- walk could be constructed without these easements by shortening the boulevard from the desired 8' to 5', should it not be Possible to obtain these easements. FINANCING: Silver Bell Road is designated as a Municipal State Aid street and is subsequently eligible for MSA improving Silver Bell Road stfunding for to MSA standards. All construction costs plus 138 for to overhead are eligible for MSA funding reimbursement. The previous construction of Silver Bell Road resulted in special assessments against the benefitting, adjacent properties under Projects 39 and 128. However, according to City assessment • Policy for collector streets, to and multi -residence zoned property is responsible for all costs associated for 9 -ton collector streets. Therefore, since the commercial and multi - residence property adjacent to Silver Bell Road have never been assessed for a 9 -ton collector street, it is proposed to assess those properties for costs associated with upgrading Silver Bell Road to 9 -ton status, on a per front foot basis. It is proposed to assess the costs of upgrading, include the subgrade correction work, drainage improvements, one- half of the structural overlay, and the sidewalk construction, to the adjacent commercial and multi -residence Propertis remaining work would be the responsibility of the CityeThe s assessed (508 of project costs) and $114,063 Major Street Fund. This would result in approximately $113,246 being (508 of the project 31 ' costs) being the responsibility of the Major Street Fund. For the purposes of this report, the assessment rate is $19.25/F.F. Attached at the end of this report is a preliminary assessment roll listing each benefitted property -and its proposed assessment. The following table summarizes the project costs and anticipated revenue for this project. PROJECT COSTS REVENUE BALANCE Structural Upgrad- ing, Repair and $227,309 S/W Const. Easements 3,600 Structural Upgrading Assessment TOTAL $230,909 $113,246 $113,246 -$117,663 Final assessment rates will be based on the final project costs. As per City policies, the assessments will be spread over 10 years at an interest rate dependent upon the most recent bond sale. Any additional financing required to cover the cost of the project will be the responsibility of the Major Street Fund, of which certain costs are eligible for reimbursement from the MSAS fund. ASSESSMENT AREA Ballantrae lst Addition Lot 1, Block 1 Lots 1 & 2, Block 2 • Outlot A Townview 1st Addition Lot 1, Block 21 Eagan -Metro Center Lots 1 & 2, Block 1 Eagan Metro Center 2nd Addition Lots 1 - 4, Block 1 Silver Bell Center Addition 020-54, SW 1/4, Section 17 Briar Hill 1st, 2nd, & 4th Addition 3y PROJECT OLE Present Feasibility Report Public Hearing May 15, 1984 Approve P Tans � Specifications June 19, 1984 Open Bids June 19, 1984 Award Contract July 15. 1984 Construction Completion July 19, 1984 AssessmentHearing Fall 1984 First P Due W/Real Estate Winter/Spring 1985 Taxes Taxes May 1986 33 .r .. r 1 U APPENDIX D PROJECT 399 ESTIMATED COSTS Total Construction 58 Contingencies 278 LEAF Costs $170,461 8,522 48,326 • TOTAL PROJECT COSTS $227,309 ESTIMATED ITEM QUANTITY PRICE AMOUNT Salvage C.B. Casting 1 EA $ 50. $ 50 Remove C.B. 1 EA 100. 100 Remove Bituminous Pavement 7,580 SY 0.80 6,064 Remove Conc. CSG 470 LF 4. 1,880 Core Excavation 1,750 CY 4. 7,000 Aggregate Backfill 1,660 TN 5.50 9,130 Aggregate Base, C1.5 (1008 Crushed) 1,650 TN 8.50 14,025 Biinous Mat'l. for Mix. 200 TN 220. 44,000 Bi0inous Patch/Repair 7,580 SY 2.40 18,192 Binder Course Mixture 1,650 TN 12. 19,800 Wear Course Mixture 1,650 TN 13. 21,450 Bit. Mat'l. for Tack Coat 1,850 GAL 1.20 2,220 Construct C.B., Des IV 1 EA 650. 650 Adjust Frame s Ring Casting 1 EA 150. 150 4" Concrete Walk 6,600 SF 1.50 9,900 Concrete Curb & Gutter 470 LF 15. 7,050 Concrete Valley Gutter 530 LF 15. 7,950 Roadside Seeding 0.30 AC 2,500. 750 Total Construction 58 Contingencies 278 LEAF Costs $170,461 8,522 48,326 • TOTAL PROJECT COSTS $227,309 PRELIMINARY ASSESSI..T SILVER SELL ROAD SIDEWALK PROTECT ;399 PARCEL FRONT �+ 1/4 SECTION 20 —P0—OTAGE TOTAL Ballantrae ASSESSMENT 1st Addition Lot 1, Block 1 882 Outlot A $19.25 $16,978 Lots 1 & 21 Block 2 Townvlew 1st Addition Lot 1, Block 21 1.313 19.25 25,275 'agars - Metro Center Lots 1 &1.176 2• Block 1 19.25 agars 22,638 Metro Center 2nd Addition Lot 1 - Lot 4 866 • Block 1 19.25 .lver Bell Ce 16,670 Center Addition 0-54, SW 1/4, Sec.323 17 19.25 iar Hill223 6.218 1st, 2nd & 4th Additions19'25 1,100 4.293 TOTAL 19.25 21,175 Sj883 $113 1 C, J a 2 2 2' i B6 18 2' BIT. 6" CL. 6 9 ' CL. 4 —2 0' I�--12'— i 1 2'---{� I 2' BIT. 6' CL. 6 9" CL. 4 FIGURE la C & G City of eagan EXISTING approved; standard plate #: PUBLIC TYPICAL SECTION C WORKS nFPARTMF �2/- f PATCH/REPAIR 2' Existing Bit. 3' 2341 Bit. Overlay i Sldewelk . 2' 2331 Bit. Pa Existing 8516 C&G —s • 2' 2331 Bit. Patch 15' Cl. V Base 9'-21' Agg. Backfill SUBGR"ADE CORRECTION �2 *I FIGURE lb city of eaganPROPOSED approved: standard PUBLIC plate #: c. WORKS TYPICAL SECTION DEPARTMENT View Center I R Brier Center (jm C: SILVE4 BELL ROAD Projp* 399 First us H1111 -0 let 2nd 4th Coder Grove 12 1 Cedar Grove 11 Town .7 N I tu Cedar > C I Grove Eagan -Metro W 03 O Co 0 m I I I I I I I . I• J.J ::.:4:1 - - - I'.- [227 .ZA5 Briar HIN 2nd wBriar Hill. W cc 0 Bell Center_j Eagan -Metro W 316 3 1 0 1 I 2 1 7 immul z J Ballantrae let ...........Patchlrepair Pev't Subgrade excavation 5.4 MMM. Proposed Sidewalk 4110mommin Existing Sidewalk 020-54 Silver 30 30 BEAU D 4E Langhoven' I I Agenda Information Memo June 19, 1984, City Council Meeting Page Thirteen MULTI -FAMILY HOUSING/WOODRIDGE PROPERTIES B. Woodridge Properties for Consideration of Multi -Family Housing Revenue Bonds in the amount of $9,500,000 -- At the May 15, 1984, City Council meeting a public hearing was set to consider multi -family housing revenue bonds in the amount not to exceed $9,500,000 for a multi -family rental housing development referenced as Woodridge Limited Partnership. The project, proposed by Woodridge Limited Partnership, is designed to construct approximate- ly 210 units of rental housing located at the southwest corner of the intersection of Letendre Street and Coachman Road. The bonds are to be sold publicly through an underwriter and will include some form of credit enhancement such as an additional collateral insurance or a letter of credit in order to provide • favorable interest rates. The City of Eagan is a facilitator for this type of bonding program merely allowing its tax-exempt status to be used by a private developer for the purpose of lowering interest costs and providing lower rents for future residents of the community. The Resolution outlining the adoption of a housing bond program for the issuance of multi -family mortgage revenue bonds is enclosed on pages C/o through / A copy of the specific program for the construction of the Woodridge Limited Partnership project is enclosed on pages�y thrugh ft ie This property is properly zoned R4 for mulle housing and is recorded as a Fox Ridge Addition. Therefore, no additional applications are required for this project. The City staff has been reviewing site plans and working with Woodridge Properties, however, the final site plan has not been presented for approval by the City staff. Representatives from Miller & Schroeder Municipals, Inc., and Woodridge Properties will be present to • answer questions at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny multi- family housing revenue bonds in the amount of $9,500,000 for Woodridge Properties. 3ef CITY OF EAGAN RESOLUTION ADOPTING A HOUSING BOND PROGRAM FOR THE ISSUANCE OF MULTI -FAMILY MORTGAGE REVENUE BONDS AND AUTHORIZING SUBMISSION OF SAME TO THE MINNESOTA HOUSING FINANCE AGENCY. WHEREAS, pursuant to the Minnesota Municipal Housing Act, Min- nnesota Statutes, Chapter 462C (the "Act"), the City of Eagan (the "City is authorized to adopt a housing plan and carry out programs for the financing of multi -family housing which is affordable to persons of low and moderate income; and • WHEREAS, the Act requires adoption of the housing plan after a public hearing held thereon after publication of notice in a newspaper of general circulation in the City at least thirty days in advance of the hearing; and WHEREAS, the City held a public hearing on the City's Housing Plan (the "Plan") after at least thrity (30) day published notice on April 17th, 1984 and by the passage and adoption of the Housing Plan Resolution - April 17th, 1984 (the "Plan Resolution"); and WHEREAS, the Act requires adoption of a program after a public hearing held thereon after publication of notice in a newspaper of general circulation in the City at least fifteen days in advance of the hearing; and WHEREAS, the City of Eagan (the "City") has on this date conducted a public hearing on a housing bond program (the "Program"), after publication of • notice as required by the Act; and WHEREAS, the Program provides for the issuance of up to $9,500,000 of the City's multi -family housing revenue bonds to finance the construction of an approximately 210 -unit rental housing development to be located at the Southwest corner of Lapendre and Coachman Road in the City and owned and operated by Woodridge Limited Partnership, a Minnesota Limited Partnership; and WHEREAS, the Act further requires submission of the Program to the Minnesota Housing Finance Agency (the "MHFA") for its approval; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan: 1. That the Program for the issuance of up to $9,500,000 of the City's multi -family housing revenue bonds is hereby in all respects adopted. im 2. That the City Administrator is hereby authorized to submit the Program to MHFA, and to do any other things and take all other actions as may be necessary or appropriate to carry out the Program in accordance with the Act and any other applicable laws and regulations. ADOPTED: June 19, 1984 ATTEST: Beatta Blomquist, Mayor Eugene VanOverbeck, City Cerk • CERTIFICATE I, Eugene VanOverbeck, City Clerk of the City of Eagan, hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the Eagan City Council at its meeting of June 19, 1984. DATED this 19th day of June 1984. Eugene VanOverbeck, City Clerk is 4( PROGRAM FOR THE CONSTRUCTION OF A MULTI -FAMILY HOUSING DEVELOPMENT Pursuant to Minnesota Statutes, Chapter 462C (the "Act"), the City of Eagan (the "City") has been authorized to develop and administer programs of multifamily housing developments under the circumstances and within the, limitations set forth in the Act. Minnesota Statutes, Section 462C.07 provides that such programs for multi -family housing developments may be financed by revenue bonds issued by the City. The City has received a proposal from Woodridge Limited Partnership, a Minnesota Limited Partnerhsip that, pursuant to the authority found in the Act, the City approve a program providing for the construction of approximately two hundred seven (210) units of rental housing ("Housing Units") located at the southwest corner of • the intersection at Lapendre and Coachman Road in the City (the "Project"). The construction of the Project is to be funded through the issuance of up to $9,500,000 in revenue bonds issued by the City (the "Bonds"). It is proposed that the the Bonds be sold publicly through an underwriter and that the Bonds will include some form of credit enhancement, such as additional collateral, insurance or a letter of credit, in order to provide favorable interest rates. Following construction of the Project, the Developer, or a related entity, will own and operate the Project as a multi -family residential rental project. The two hundred ten (210) units will be one, two and three bedroom apartments, of which twenty percent (20%) of the units will be specifically reserved for tenants whose incomes are not greater than eighty percent (80%) of the area median income. It is estimated that rents for the Housing Units will be between $450 and $650 per month. The City, in establishing this multi -family housing program (the "Program"), has considered the information contained in the City's 462C Housing Plan, amended on April 17, 1984 (the "Housing Plan"), including particularly (i) the availability and • affordability of other government housing programs; (ii) the availability and afford- ability of private market financing for the construction of multi -family housing units; (iii) an analysis of population, unemployment trends and projections of future popula- tion trends and future employment needs; (iv) the recent housing trends and future housing needs of the City; and (v) an analysis of how the Program will meet the needs of persons and families residing and expected to reside in the City. The City, in adopting the Program, has further considered (i) the amount, timing and sale of Bonds to finance the estimated costs of the housing units, to fund the appropriate reserves and to pay the cost of issuance; (ii) the method of monitoring and implementation of the Program to insure compliance with the City's housing plan and its objectives; (iii) the method of administering, servicing and supervising the Program; (iv) the cost of the City, including future administrative expenses; (v) the restrictions on the multi -family development to be financing under the Program; and (vi) certain other limitations. The City, in adopting the Program, considered the potential financing impact of a bond issuance on affected public agencies. In addition, the City reviewed the method of marketing the Program. Such review examined the equal opportunity for participation by (i) minorities; (ii) households with incomes at the lower and of the range that can be served by the Program; (iii) households displaced by public or private actions; (iv) families with children; and (v) accessibility to the handicapped. The Project will be constructed and financed pursuant to Subdivisions 1 and 2 of Section 462C.05 of the Act. Subsection A. Definitions The following terms used in this Program shall have the following meanings, respectively: ( 1) "Act" shall mean Minnesota Statutes, Section 462C.01, et seq., as currently in effect and as the same may be from time to time amended. ( 2) "Adjusted Gross Income" shall mean gross family income less $750 for each adult and less $500 for each other dependent in the family. ( 3) "Bonds" shall mean the revenue Bonds to be issued by the City'to finance • the Program. ( 4) "City" shall mean the City of Eagan, County of Dakota, State of Minne- sota. . ( 5) "Developer" shall mean Woodridge Limited Partnership, a Minnesota Lim- ited Partnership. ( 6) "Housing Plan" shall mean the City of Eagan 462C Housing Plan, amended on April 17, 1984, setting forth certain information required by the Act. ( 7) "Housing Unit" shall mean any one of the market rate apartment units located in the Project, occupied by one person or family, and containing complete living facilities. ( 8) "Land" shall mean the real property upon which the Project is situated. • ( 9) "Program" shall mean the program for the financing of the Project pursuant to the Act. (10) "Project" shall mean the multi -family housing development consisting of approximately two hundred ten (210) market rate Housing Units to be constructed by the Woodridge Limited Partnership on the Land, subject to review and approval by the City Council in accordance with the Eagan Zoning Ordinance. Subsection B. Program For Financing The Project It is proposed that the City establish this Project to construct two hundred ten (210) Housing Units to be owned by the Developer, or a related entity, at the price and upon such other terms and conditions as are set forth herein and as may be agreed upon in writing between the City, the Lender and the Developer. To do this, the City t43 expects to issue Bonds, the proceeds of which will be loaned, to the Developer for construction and initial financing of the Project. It is expected that a Trustee will be appointed by the City to monitor the construction of the Project and any payments of principal and interest on the Bonds. The cost of a credit enhancement item will be borne by the Developer and payable in addition to the principal and interest on the Bonds. It is contemplated that the Bonds shall contain a maturity of at least ten (10) years and will be priced to the market at the time of issuance. The City will hire no additional staff for the administration of the Program. The City intends to select and contract with a trustee, experienced in trust matters to administrate the Bonds. Insofar as the City will be contracting with underwriters, legal counsel, bond counsel, the trustee, and others, all of whom will be reimbursed from bond proceeds and revenues generated by the Program, no administrative costs will be paid from the City's budget with respect to this Program. The Bonds will not be general obligation • bonds of the City, but are expected to be paid from properties pledged to the payment thereof, which may include a credit enhancement item such as insurance or a letter of credit. Subsection C. Local Contributions To The It is anticipated that the City may use other financial intiatives in conjunction with the project such as land write-downs or tax increment financing. The City intends to establish a tax increment housing district for the purpose of providing public improvements associated with the development. The public improvements will include but are not limited to storm water retention and prevention, recreational space, street improvements and sanitary sewer improvements. Subsection D. Standards And Requirements Relating To The Financing Of the Proiect Pursuant To The Proeram The following standards and requirements shall apply with respect to the • operation of the Project by the Developer pursuant to this Program: (1) Substantially all of the proceeds of the sale of the Bonds will be used to provide funds for the construction of the Project, which will provide approximately two hundred ten (210) market rate residential units. The funds will be made available to the Developer pursuant to the terms of the Bond offering, which may include certain covenants to be entered into between the City and the Developer. (2) The Developer or owner of the Project, will not arbitrarily reject an application from a proposed tenant because of race, color, creed, religion, national origin, sex, marital status, age or status with regard to public assistance or disability. (3) No Housing Unit may be in violation of applicable zoning ordinances or other applicable land use regulations, including any urban renewal plan or development 4,4 district plan, 'and including the state building code as set forth under Minnesota Statues, Section 16.83, et seq. ' (4) Pursuant to Section 462.05, Subdivision 2 of the Act, at least twenty percent (20%) of the Housing Units will be held for occupancy by families or individuals with an Adjusted Gross income not in excess of eighty percent (80%) of the median family income as estimated by the Minneapolis -St. Paul metropolitan area. The remaining Housing units in the Project shall be designed to be affordable by persons and families with an Adjusted Gross Income not in excess of the limits set forth in Section 462.03, Subdivision 2 of the Act. Subsection E. Evidence Of Compliance The City may require from the Developer or or such other person deemed necessary at or before the issuance of the Bonds, evidence satisfactory to the City of the ability and intention of the Developer to complete the Project, and evidence satisfactory to the City of compliance with the standards and requirements for the making of the financing established by the City, as set forth herein; and in connection therewith, the City or its representatives may inspect the relevant books and records of the Developer in order to confirm such ability, intention and compliance. In addition, the City may periodically require certification from either the Developer or such other person deemed necessary concerning compliance with various aspects of this Program. Subsection F. Issuance Of Bonds To finance the Program authorized by thi authorize, issue and sell its Revenue Bonds in an to be up to $9,500,000. The Bonds shall be Subdivision l of the Act, and shall be payable Program authorized by this Section. Subsection G. Severability s Section, the City may by resolution aggregate principal amount estimated issued pursuant to Section 462C.07, primarily from the revenues of the • The provisions of this Program are severable and if any of its provisions, sentences, clauses or paragraphs shall be held unconstitutional, contrary to statute, • exceeding the authority of the City or otherwise illegal or inoperative by any court of competent jurisdiction, the decision of such court shall not affect or impair any of the remaining provisions. Subsection H. Amendment The City shall not amend this Program while Bonds authorized hereby are outstanding to the detriment of the holders of such Bonds. Agenda information Memo June 19, 1984, City Council Meeting Page Fourteen MULTI -FAMILY HOUSING/CINNAMON RIDGE C. Multi -Family Housing Revenue Bonds/Cinnamon Ridge Limited Partnership -- At the May 15, 1984, City Council meeting, a Resolution was adopted to set a public hearing date for June 19 to consider multi -family housing revenue bonds in the amount of $12,500,000 for Cinnamon Ridge Limited Partnership. Since that Resolution was adopted, a question was raised by the Can American group, who is seeking housing revenue bonds in the name of Cinnamon Ridge Limited Partnership, as to whether another bond house could be used to underwrite this issue. This led to questions about how the project would be structured and as a result of discussion by the City Council, the matter was referred • to the Finance Committee. The Finance Committee met on Tuesday, June 12, and it was learned by the Can American group that they fully intend to utilize Miller & Schroeder Municipals, Inc., to underwrite the housing revenue bond issue. Due to the recent negotiations between the Can American group and Miller & Schroeder Municipals, Inc., for the purpose of underwriting the bonds, there was not adequate time to prepare documentation for considera- tion at this City Council meeting. Also, there is a desire by Can American to request tax increment revenue bonds to assist in the total financing package. Tax increment financing revenue bonds differ substantially from TIF general obligation bonds. Due to the fact the documentations have not been prepared for the industrial revenue multi -family housing and a TIF revenue bond application is anticipated, the public hearing is to be opened, with some general discussion, and it is the recommendation of the Finance Committee and the request of the applicant that this item be continued • until- /the July 2, 1984, City Council meeting. Enclosed on pages �dthrough S/ is a copy of information that was submitted by Miller & Schroeder Municipals, Inc., discussing primarily the tax increment/interest rate reduction program that was proposed at the Finance Committee meeting. Since the concept of tax increment revenue bonds for multi -family housing projects is new to the City Council, the Finance Committee requested that this information be supplied and copied well in advance of the July 2 meeting. Also some preliminary discussion regarding questions and answers would be appropriate if desirable by the City Council at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: To open the public hearing and continue any further action on the multi -family housing revenue bonds until the July 2, 1984, meeting. Special Note: The City Council will be taking action on the multi -family housing revenue bonds at the July 2 meeting. At that same meeting it is anticipated that a tax increment financing revenue bond applica- tion will be received and there will be public hearings before the HRA and action by the City Council during the month of August. Therefore, the tax increment issue is not to be decided on at 0 Agenda Information Memo June 19, 1984, City Council Meeting Page Fifteen the June 19 or July 2 meeting. information that was learned at to be shared with the City Council public hearings. -k-f The Finance Committee wanted the Finance Committee meeting well in advance of any future • • Toll Free Minnesota (800) 862-6002 Toll Free Other States (800) 328-6122 Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis. Minnesota 55431 • (612) 831-1500 TO: FROM: • DATE: • MEMORANDUM City of Eagan, Minnesota Miller do Schroeder Municipals, Inc. June 14, 1984 RE: City of Eagan, Minnesota $12,500,000 -Multifamily Housing Revenue Bonds (Cinnamon Ridge Apartments Project) Tax Increment - Interest Rate Reduction Program This memorandum is provided to summarize the state law provisions regarding the use of tax increment to subsidize the multifamily rental development anticipated to be financed by the City of Eagan, Minnesota, $12,500,000 Multifamily Housing Revenue Bonds (Cinnamon Ridge . Apartments Project). Preliminary financial projections from Cinnamon Ridge Apartments Limited Partnership (the "Developer") indicate that such subsidy will be necessary given the estimated project costs and current interest rates. Recognizing this need for such assistance on a statewide basis, the State Legislature, has enacted Chapter 590 of Laws of Minnesota, 1982, which amends Minnesota Statutes, Chapter 462.411 et seg., the Municipal Housing and Redevelopment Act, which authorizes a housing and redevelopment authority to provide interest rate reduction assistance to developers of rental housing. This memorandum summarizes the pertinent provisions of the statute, and explains how an interest rate reduction program can be used in conjunction with the proposed revenue Bonds. Minnesota Statutes, Section 462.455, subd. 10 provides: Subd. 10. Interest reduction program. An authority may develop and administer an interest reduction program -to assist the financing of the construction, rehabilitation, and purchase of housing units which are primarily for occupancy by individuals of low or moderate income and related and subordinate facilities. An authority may: (a) pay in periodic payments or in a lump sum payment any or all the -interest on loans made pursuant to Chapter 4626 or Section 462.445, subdivision 9; Headquarters Minneapolis, Momesom Branch Oakes Downtown Mnneapaes • Solaro Bench. C&Uomia • Northbrook Mnob pPro • �ScP�axunt�. Miruiesom • Napks, MorWa • Takhassee. Florida • Carson Cay. Nevada � d are stt pmpa h7g Carpveaaa Page Two (b) pay any or all of the interest on bonds issued pursuant to Chapter. 462C, or pursuant to this chapter for the purpose of making loans authorized by Section 462.455, subdivision 9; ... Since the proposed multifamily revenue bonds would be issued pursuant to Chapter 462C, this section provides the authority to make interest reduction payments, either directly on the bonds, or on the loans made from bond proceeds. In order to implement an interest rate reduction program, an authority must adopt regulations for its interest reduction program. Section 462.445, subd. 11. These regulations will include the requirement that the project must provide housing for low and moderate income persons and families, similar to the limitations of Chapter 462C. The authority must also enter into an equity participation agreement with each recipient of interest reduction assistance. This agreement must provide that upon sale of the property the authority will receive a share of the property,value appreciation, reduced by an amount determined by the authority to be a reasonable rate of return on the property owner's contribution, such share to be an amount equivalent to the ratio which the authority's interest reduction contribution bears to all cash put into the property. The actual statutory formula is set forth at Section 462.245, subd. 12(b): (b)(i) Upon transfer or sale of the property the amount required to be paid to the authority under clause (a) shall equal at least (A) the sale price of the property, less (B) the downpayment, any payments of principal, other payments made to construct, acquire or improve the property and any outstanding liens or mortgages securing loans, advances, or goods and services provided for the construction, acquisition or improvement of the property, less (C) the amount, if any, which the authority determines should be allowed for the developer or other benefited property owner as a 'return on the developer's or other benefited property owner's investment in the property, multiplied by (D) a fraction, the numerator of which is the interest reduction payments made by the authority and the denominator of which is the total of the downpayment, all principal and interest payments including any portion paid by the authority, and 4-9 • • Page Three other payments made to construct, acquire or improve the property. In the case of a transfer, other than an arms -length sale, an appraisal shall be substituted for the sale price. The Developer has proposed that this equity so that upon the sale or refinancing of the prjec,t he1Citytwillfre el a fromthesale Proceeds an amount exactly equal to its total interest reduction payments made to the project. The authority to use tax increment to fund an from application of the provisions of the T from reduction program derives • Statutes, Sections' 273.71 et sey. � increment Financing Act, Minnesota Pty public redevelo An authority is authorized to use tax inc em 273.75, subd. 4(b). Under Chapter 462, tosts of a he efinitiondof�a proje in tlincludes an, inSection terest reduction program. Section 462.421, subd. 14. Since tax increment can be used to pay Public rean development costs, which are defined as the entire costs of a they including Cito fund all oo interest reduction program, then tax increment financing is avaiproject lable to Section 462.545, subd. . f the assistance provided under an interest reduction program1 The use of tax increment requires compliance by the City with the procedures of the Tax Increment Financing Act. These required procedures include creation of a tax increment financing district and preparation of a tax increment financing each housing development. The only official actions required by the City would be the adoption of a resolution of the authority, a public hearing by the Cit plan for a resolution by the City Council. After creation of the tax increment district, the county auditor would be requested to certifythe y, and adoption of •district, and thereafter any incremental, taxes produced by the construction of the Project would be returned to the Cit for original assessed value for the financing plan to provide interest rate reduction �assistan ein accord�toethwith e project increment 50 CINNAMON RIDGE IMPACT OF TAX INCREMENT FINANCING Revenues 132 1 BR x $450 x 12 months $712,800 132 2 BR x $550 x 12 months 871,200 Other Income ($5/unit/month) 15,840 Gross Rental Revenue 1,599,840 57 Vacancy Loss 79,992 Gross Income from Operations 1,519,848 Expenses Operating Expenses ($1200/unit) 316,800 Taxes ($1,000/unit) 264,000• Replacement Reserve ($150/unit) 39,600 Total Expenses 684,900 Net Operating Income 8_99.448 • A. Project Cash Flow at 1107 Coverage (taxes at $1,000/unit) $ 817,684 Supportable Bond Issue at 107 Interest $8,176,000 Loan -to -Cost Ratio at $45,000/ unit Cost 69% B. Project Cash Flow at 1107 Coverage (taxes at $500/unit) $ 949,684 Supportable Bond Issue at 107 Interest $9,496,000 Loan -to -Cost Ratio at $45,000/ unit Cost 797 Agenda Information Memo June 19, 1984, City Council Meeting Page Sixteen Sperry Semiconductor Plant A. Timberline Civic Association Request to Review Level of Noise Emission at Sperry Semiconductor Plant -- At the May 1, 1984, City Council meeting, action was taken by the City Council to continue the noise emission problem experienced at the Sperry Semiconductor Plant until the June 19, 1984, City Council meeting. Representatives of the Sperry Corporation present at that meeting assured the City Council that Dr. Richard VanDoeren would be working full time for the Sperry Corporation to review and provide a detailed analysis of the noise problem at the plant. Since • that meeting, correspondence was initiated by the City Administrator as well as received by representatives of the Timberline Association all of which addressed this Sperry noise issue. A meeting was held at the semiconductor operations building on May 16 at which time residents of the Timberline Addition were invited to the Semiconductor Plant to hear a presentation by Dr. VanDoeren. Also present at that meeting were the City Administrator, Ed Meister, Administrative Intern, and Dave Kelso from the Minnesota Pollution Control Agency. Copies of the aforementioned correspon- dence and a summary of the meeting on May 16 are enclosed for your review on pages 673 through 01,6 A copy of Dr. Van- Doeren's report is Cobe included without page numbers as a separate document in the City Council packet. At the time of this dictation on Friday a.m., June 15, report had not yet been received from the Sperry Corporation. The City Administrator has invited Dave Kelso, of MPCA, to attend the meeting and comment on the report that was prepared by Dr. VanDoeren. It is also • anticipated that Dr. VanDoeren and representatives of the Sperry Corporation will make a presentation to the City Council regarding their findings. ACTION TO BE CONSIDERED ON THIS ITEM: To consider the report that was prepared by Sperry's noise consultant, Dr. Richard VanDoeren, and to take any appropriate action that may be desired as an outcome of the presentation and public testimony on this issue. Sy I "I'll catV ®F czc gc 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 s�"w PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH JEMn THOMAS THEODORE WACHTER May 4, 1984 a.: V. , THG%!AS HEDGES EUGENE VAN C". CY. MR ED MICHAUD SPERRY CORPORATION PO BOX 64525 ST PAUL MN 55164 Re: City Council Continuance to June 19 to Further Consider • Semiconductor Noise Emission Problem Dear Mr. Michaud: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, May 1, 1984, further evalua- tion of the noise emission problem at the Sperry Semiconductor Plant was continued until the June 19, 1984, regular City Council meeting. The City Council is respectful of the corporate decision you acknowledged at the regular City Council meeting on May 1 to determine specific sound sources from the semiconductor building and recommend ways to reduce the overall sound level to an accept- able level. It is the understanding of the City that you have hired Dr. Richard VanDoeren to perform the necessary engineering studies. The City of Eagan has requested that Mr. Dave Kelso, employee of the Minnesota Pollution Control Agency, meet periodically with Dr. VanDoeren to discuss and provide analysis of his engineer- ing studies. Mr. Kelso is agreeable to perform in an unbiased objective capacity representing the City of Eagan as we attempt to resolve the noise emission problem for both the Timberline neighborhood and Sperry Corporation. The City appreciates the statement in Mr. Turcott's letter of April 26 that reads as follows: "Our sole objective at this time is to engineer a solution to this problem that both Sperry and the neighboring homeowners can live with." The City of Eagan agrees with that statement and is hopeful that a solution can be found as soon as possible. THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY MR ED MICHAUD MAY 4, 1984 PAGE 2 If you have any questions regarding Mr. Kelso's involvement or any other thoughts about the resolution of this -issue please feel free to contact me at any time. Sincerely, �Ckk �� T111 - Thomas L. Hedges City Administrator cc: Dave Kelso, Minnesota Pollution Control Agency John Gustin, President Timberline Association Tom Nikolai Don Giblin Paul Hauge. TLH/jj is is ®F eag an 3830 PILOT KNOB ROAD, P.O. BOX 21199 BEA BLOM9UIST EAGAN. MINNESOTA 55121 ^'o`'o' PHONE: (612) 454-8100 THOMAS EGAN JAMES A. SMITH JERRY THOMAS May 4, 1984 THEODORE WACCHTTER THOMAS HEDGES Car Aa uo!a EUGENE VAN OVEREEKE MR DAVE KELSO Gw Ce" PROGRAM DEVELOPMENT/NOISE DIVISION OF AIR QUALITY MINNESOTA POLLUTION CONTROL AGENCY 1935 WEST COUNTY RD B2 ROSEVILLE MN 55113-2785 Re: Sperry Semiconductor and Timberline Neighborhood Noise Emission Issue Dear Mr. Kelso: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, May 1, 1984, a formal request was made to ask for your assistance in meeting and reviewing all analysis of the Sperry semiconductor Timberline neighborhood noise emission issue with representatives of the Sperry Corporation until June 19, 1984. , It is the understanding of the City of Eagan that during this period of time Dr. Richard VanDoeren will be working full-time for the Sperry Corporation in an effort to review and provide a detailed analysis of the noise problem at the Sperry Semiconductor Plant. The City also expects to have a performance timetable developed for review and consideration at the June 19 City Council meeting. A letter was sent to Mr. Ed Michaud, representing the Sperry Corporation, advising him that the City of Eagan has requested and you have agreed to represent the Minnesota Pollution Control Agency on behalf of the City of Eagan all working with the Sperry Corporation in an effort to analyze this noise problem. The cooperation of MPCA and especially the interest you have given our community on this issue is commendable. Please contact me and provide periodic updates of what is transpiring regarding your work and involvement with Dr. VanDoeren. If you ever have any questions or want additional information on the noise problem, feel free to contact me at any time. Sincerely, 1\�AAY�OA�� . Thomas L. Hedges, ity Administrator cc: Ed Michaud; John Gustin; Tom Nikolai, Don Giblin; Paul Hauge THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY TLH/j j J~� Mr. Edw d T. Michaud Sperry C poration 3333 Pilot nob Road Eagan, MN 55121 Dear Ed: At the May 1, 1984 Eagan City Council meeting you leveled a serious charge that either I or my neighbors have indulged in lies as it relates to the current controversy occasioned by Sperry's noise emissions from its • semiconductor factory. I know of no instance where i knowingly made any statement that I did not believe to be true nor am I aware that any of my neighbors have made such statements. 1 think you should either be specific and indicate what those alleged lies relate or else make a formal apology. T await further word from you. Very truly yours, Thomas.]. Nikolai TJN/Ijr cc: O<Omas Hedges • Paul Hauge John Gustin David Turcott s� LAW OFFICES - HAUGEN AND NIHOLAI, P.A. 1936 MIDWEST PLAZA BUILDING a01 NICOLLET MALL ORRIN M.NAVGEN MINNEAPOLIS. MINNESOTA 55402 PATENTS THOMAS J. NIKOLAI _ (61ZJ]]2-7461 TRADEMARKS COPYRIGHTS DOUGLAS L.TSCMIDA JAMES TNIKOLAI May 3, 1984 Mr. Edw d T. Michaud Sperry C poration 3333 Pilot nob Road Eagan, MN 55121 Dear Ed: At the May 1, 1984 Eagan City Council meeting you leveled a serious charge that either I or my neighbors have indulged in lies as it relates to the current controversy occasioned by Sperry's noise emissions from its • semiconductor factory. I know of no instance where i knowingly made any statement that I did not believe to be true nor am I aware that any of my neighbors have made such statements. 1 think you should either be specific and indicate what those alleged lies relate or else make a formal apology. T await further word from you. Very truly yours, Thomas.]. Nikolai TJN/Ijr cc: O<Omas Hedges • Paul Hauge John Gustin David Turcott s� SPERRY CORPORATION COMPUTER SYSTEMS SPERRY PARK, P.O. ROX 0.1525 ST. PAUL. MINNESOTA 55164-0525 TELEPHONE 4612) 456.2222 May 8, 1984 Mr. John Gustin, President Timberline Civic Association 3061 Woodlark Lane Eagan, Minnesota 55121 Dear Mr. Gustin: This will confirm our telephone conversation of May 4 which established May 16 as the date for an informational • meeting to be presented by Sperry on the noise issue surrounding Sperry's Semiconductor headquarters building. A copy of the agenda and guildlines agreed to in our telephone conversation is attached. The meeting will take place at 7:00 P.M. and it is requested that atten- dees enter the building at the.west entrance. As further discussed the exact location within the building can not be determined until we have an idea of how many people will be in attendance. Accordingly, if you or any of your associates can advise us of an approximate number of people who will be attending by Friday, May 11, it will be appreciated. As you are aware, Sperry is currently conducting continuous sound level measurements of the Semiconductor building. It would be helpful to Dr. VanDoeren's study to compare these • readings to the periods where the noise levels are felt to be most irritating to the neighbors. Any of the affected people can call 456-2312, from 8:00 A.M. to 4:30 P.M. dur- ing the normal work week and leave the information with JoAnn. We are interested in time, duration, caller's address, andra brief description of any unique character- istics of the sound. By copy of this letter we are extending an invitation to Mr. Thomas Hedges of the City of Eagan and any of his staff who he feels appropriate, and we are also inviting Mr. Dave Kelso of the MPCA. To insure that the interested homeowners have the maximum opportunity to participate in this meeting, we encourage you to invite Mr. Fulton as well. 56 Mr. John Gustin May 8, 1984 Page -2- We are looking forward to this meeting as a positive informational step in communicating Sperry's efforts and commitment to solving this issue to the satisfaction of -all concerned. Very t my yours, E. T. Michaud Director • Resources Management CC: Thomas Hedges - City of Eagan Dave Kelso - MPCA 57 - LAW OFFICES HAUGEN AND NIHOLAI. P.A. 1636 MIDWEST PLAZA BUILDING 601 NICOLLET MALL ORR.N M.HAUGEN MINNEAPOLIS. MINNESOTA 66402 PATENTS TNOMAS J. NIMOLAI (8I2) 330-7461 TRADE MARKS COPYRIGHTS DOUGLAS L.TscNIDA JAMES T.NIRGLAI May 15, 1984 Dakota County Assessor Government Center 1560 Highway 55 Hastings, MN 55033 Re: Property Identification - District 10, Class 55300, Parcel 050-05, Property Description: I and my neighbors have complained long and hard to Sperry officials and to officials of the City of Eagan, but little has been done to alleviate the noise problem. The noise emissions make .it difficult to sleep and has so impacted the previous residential character of the neighborhood that property values have been depressed. We believe recent home sales transactions in our immediate neighborhood bear this out. In late January or early February inquiry was made with the Dakota County Assessor's Office as to whether the downward adjustment of the estimated market values by the Assessor's Office were attributable to Sperry's operations and we received a negative reply. That is, the County Assessor's Office claims that the recent downward adjustment in estimated market values for the homes in the Timberline area was part of an overall reassessment and not attributable to the fact that the Timberline Development is now bordering on an industrial complex. il Oslund Timberline Addition, Lot 5, Block 5 • Gentlemen: 1 just received your notification of. value change for taxes payable in 1985 relative to the above-described property. I will not be able to attend the equalization meeting in the City of Eagan on May 24 and, accordingly, 1 am writing this letter requesting reconsideration of the amount you are estimating to be the market value of my home. My home is situated at 1504 Red Cedar Road and 1 share a common property line with the Sperry Corporation. You may have read in the newspaper servicing Dakota County about the severe impact that Sperry has made on our housing development incident to its start-up of a semiconductor manufacturing plant last June. It changed the entire character of our neighborhood from a residential one to an industrial setting. It has been unable to curb the excessive noise which is given off by its powerful ventilating system needed to maintain the necessary plant . climate so that semiconductor integrated circuits can be made. Steam and fumes pour out from its roof -top stacks. I and my neighbors have complained long and hard to Sperry officials and to officials of the City of Eagan, but little has been done to alleviate the noise problem. The noise emissions make .it difficult to sleep and has so impacted the previous residential character of the neighborhood that property values have been depressed. We believe recent home sales transactions in our immediate neighborhood bear this out. In late January or early February inquiry was made with the Dakota County Assessor's Office as to whether the downward adjustment of the estimated market values by the Assessor's Office were attributable to Sperry's operations and we received a negative reply. That is, the County Assessor's Office claims that the recent downward adjustment in estimated market values for the homes in the Timberline area was part of an overall reassessment and not attributable to the fact that the Timberline Development is now bordering on an industrial complex. il SPERRY MEETING WITH TIMBERLINE NEIGHBORS 7:00 P.M. MAY 16, 1989 i SEMICONDUCTOR OPERATIONS HEADQUARTERS BUILDING PURPOSE: Inform interested neighbors on the details of the current Sperry noise investigation. Dr. VanDoeren will explain the scope, details, instrumentation, frequencies, and measurement locations of the study, but willnot cover pre- liminarydata.. This review will provide each concerned neighbor with a detailed understanding of Sperry's program. AGENDA: Introduction - Ralph Kerler Current Noise Study - Dr. VanDoeren Questions and Answers GUIDE- LINES: LOCATION: Sperry Semiconductor Headquarters Building Any Timberline resident or'member or the City of Eagans' • administrative staff is welcome. Mr. Kelso and Mr. Fulton are encouraged to attend. No news media. Limit topic to current noise study. I Sperry will conduct the meeting. Constructive questions welcome. Meeting expected to run at least one hour with a two hour maximum. May 16, 1984 - 7:05 P.M. Sperry Semiconductor Meeting Ralph Kerler, Resource Manager for Sperry, said that the purpose of tonight's meeting is to provide an overview of what Sperry is doing to correct the noise problem. Dr. Van Doeren was contract- ed by Sperry to get outside expertice to resolve the problem at the semiconductor plant. Dr. Van Doeren's presentation has two basic objectives: 1. To provide a discussion on the basics of sound, and 2. discuss the monitoring project and the time frame for completion of his study. Objective I Discussion: . Sperry wants public input to develop noise criteria for the neighborhood, because below the MPCA standard it becomes a matter of judgment. Tom Nikolai: "Why the variations in the noise?" Van Doeren: Fans have random mechanics, everything can be operating the same, yet with some variations. Or, noise propogation could be occuring. Variations are not unexpected. The noise control steps are as follows: 1. Identify sources of noise at Sperry. 2. Evaluate source modifications that are possible; a) change process, b) isolate vibrations, c) damp resonant vibrations 3. Evaluate both modifications that are possible; a) enclosures, b) barriers,.c) absorber 4. Evaluate receiver modifications possible; • 5. Implementation Objective II Discussion Rooftop monitoring will continue somewhat beyond May 18. Measure- ments taken at maximum level on the berm, and 15 feet from the ground in Don Giblin's back yard. This elevated reading was about 30 feet from Giblin's house. Actual data will not be discussed at this time. Measurements along the berm were not taken east of open lot by the three remaining homes. This was questioned by one of the home owners, and Van Doeren said he would take readings there. Inversions are the best time for sound propagation because it bends sound waves downward (less escape upward), and inversions occur mostly in summer. Tom Nikolai: "Is there any more rooftop equipment planned?" Kevin: "Future plans may add one more scruber and a cooling tower." Future equipment will have modifying equipment.' (.a Sperry Semiconductor Meeting Page 2 , Ralph: "Let me respond to this idea that Sperry is increasing noise levels at night. We cannot control noise emissions, if ! possible we would "store" it in the night and release it during the day." John Gustin: "What about noise from the passive vents?" Van Doeren: "Passive vents can produce some noise contribution. ; These are being -monitored." Van Doeren: Correcting the problem could be implemented in stages. One roof fan is variable pitch, the others fixed. i 1. Sound levels can accumulate. For example: 2 x Energy = 3dBA increase 10 x Energy = lOdBA increase � x Energy -3dBA Sources: (1) 46dBA 46dBA (2)-40dBA (3) 40dBA 43dBA 49dBA (Received noise) (4 ) 40dBBAA /40dBe� V 43dBA dBA Note: If Source #1 were reduced 20dBA to 26dBA, the received noise would only be lowered 3dBA to 46dBA. C.I Mr. Ral LAW OFFICES Sperry S HAUGEN. AND NNIHOLAI, P.A. 1500 To lose MIDWEST PLAZA BUILDING Eagan,A Bol NICOLLET MALL ORRIN M.N.UGEN MINNEAPOLIS. MINNESOTA 55402 PATENTS THOMAS J. NIKOLAI CGIP) ]]D. T+BI TRADE MARAS - COPYRIGHTS DOUGLAS L.TSCHIDA JAMES TNIROLAI May 21, 1984 Mr. Ral h Kerler Sperry S miconductor Operations 1500 To er Road Eagan,A 55121 Dear Ralph: Speaking not only for myself but for some of my neighbors, 1 want you to • know that the meeting held at the Sperry Plant on May 16 had a very positive effect. As late as mid-March, 1984, the Sperry people with whom we were dealing would not even acknowledge that a problem existed. I was specifically told on one occasion by Bob Falstad that Sperr) did not consider that it had a noise problem and that the problem, if anv, was only in the minds of the Timberline residents. Naturally, this did not settle too well with me or with the other residents who have been forced to spend an inordinate amount of time (and money) over the past 11 months in an attempt to compel Sperry to reduce its noise emissions. Thus, it was refreshing to hear you state in such a positive fashion that Sperry recognizes that a real problem exists and that it will be addressed on a high-priority basis until a solution satisfactory to the Timberline residents is implemented. We will anxiously await hearing the details of Dr. Van Doeren's findings and recommendations, Sperry's commitment to follow those recommenda- tions -and the timetable to be adhered to in implementing the sound abatement plan to the end that the noise now being generated will be reduced to levels which reasonable people can agree are "negligible". Warm personal regards. Very truly yours, Thomas J. Nikolai TJN/ljr cc: Ufhomas Hedges John Gustin DAKOTA COUNTY -DAKOTA COUNTY HUMAN SERVICES BUILDING 1600 HWY. SS • HASTINGS. MINNESOTA 55033 HUMAN SERVICES DEPARTMENT R. PARI YD. .YY.A May 23, 1984 Thomas J. Nikolai Haugen and Nikolai, P.S. 1936 Midwest Plaza Building 601 Nicollet Mall Minneapolis, Minnesota 55402 Dear Mr. Nikolai: I COMMUNITY HEALTH SERVICES DIVISION DONNA M. ANDERSON D.RECTDR 612-437.0435 This letter is in response to your inquiry to Mr. Ron Spong, concerning information about Dakota County development of hazardous material emission standards. No information of this nature has ever been developed by Dakota County. In addition, Dakota County does not monitor and regulate industrial emissions other than solid and hazardous waste management. The Minnesota Pollution Control .,Agency (MPCA) issues air quality permits and the MPCA along. with the Metropolitan Waste Control Commission issue water quality discharge I permits. As mentioned, Dakota County does operate a hazardous waste generator licensing program. Authority for this is from Dakota County Ordinance No. 111, Hazardous Waste Management and the MPCA Hazardous Waste Rules (6 MCAR 4.9001- 4.9010). In conjunction with this program, Sperry -Semiconductor Operations in • Eagan was licensed on December 13, 1983. This license is scheduled for renewal at the June 15, 1984, Human Services ,Board Meeting. The licensure and regulation of hazardous waste generators conducted by Dakota County must be consistent with the provisions contained in Dakota County Ordinance No. 111. Under this ordinance, the County can only consider the following factors related to hazardous waste management; proper identification and disclosure of hazardous waste, safe handling and spill procedures, proper storage and disposal of generated waste, and the use of labeling and manifesting when the waste is transported. Any regulation beyond these provisions would not be authorized by Ordinance No. 111. County staff will continue to license and investigate Sperry -Semiconductor operations on an annual basis and review hazardous waste shipment manifests when received. If any future problems or concerns with Sperry's management of hazardous waste are identified, Sperry officials will be notified and required to resolve them in a timely manner. a r� L Sperry -Semiconductor operations does generate as a waste many of the materials that you listed in your April 18, 1984 letter to Mr. Ron Spong. However, these waste materials are stored in labeled 55 gal. drums, in a curbed storage area and are shipped as frequently as' three times per month. No more than four drums of any waste material is accumulated at the plant before shipment. .Based on this information, Sperry has developed an effective hazardous waste management program which will minimize the liklihood or magnitude of spill situations. If I can be of further assistance in regard to this matter, don't hesitate .to call me at 437-0519, or Ron Spong at 437-0233. Sincerely, ohn A. Bartholow Hazardous Waste Specialist JAB/ja 2 cc Thomas Hedges, Eagan City Administrator Jean Krueger, Sperry Coroporation Ronald Spong, Dakota County Richard Starn, Minnesota Pollution Control Agency G Y' LAW OFFICES HAU0EN AND I\IHOLAI. P.A. Mr. David Turcott, Sperry Corporation Sperry Semiconductor Operation 1500 Tower View Road Eagan, MN 55121 Dear Mr. Turcott: JUN On Saturday, June 1, 1984, 1 had occasion to discuss the Sperry noise problem with several of my neighbors and it was the consensus that, while whatever measures may have been taken by Sperry over the past month or so have made a slight or modest improvement in the sound emissions, none considers the noise to be acceptably low or "negligible" as required by the Eagan Ordinance: There have been times when wind conditions carry the sound away yet at other times, especially when the breezes are from the south, the roaring sound from Sperry's ventilating systems makes, sleep difficult and sometimes impossible. Mr. Joseph O'Brien, who lives at. 1480 Red Cedar Road, has indicated that he has had to abandon his bedroom on the south facing side of his home and has moved into a north facing bedroom. Mr. Hans Lefeber, who lives at 1492 Red Cedar Road, complains that he cannot enjoy the use of his family room and patio area because of the industrial noise which permeates our area. Apparentlysleeping has not been a problem for the Lefebers in that their bedrooms are all on the north side of their home. Mr. Don Giblin, who lives at 1498 Red Cedar Road, has been checking in regularly with your Ms. Kelly providing subjective indications of the noise conditions at various days and hours. Hence, you are already aware of his views on the prevailing noise. Speaking for myself, f continue to find the noise levels intolerable. 1 feel 1 have the right to be able to open my bedroom windows and let fresh air in on these warm evenings, yet 1 cannot do so and still manage to sleep. 1 find it very unfair that Sperry positioned a plant of this type so close to our residences and then emits noise, letting the wind determine whether the neighbors can get a decent night's sleep. WS PATENTS TRACK MARKS COPTPIGMTS • 1036 MIDWEST PLAZA BUILDING 601 NICOLLET MALL DP"IN M.MAyGEN MINNEAPOLIS. MINNESOTA 55402 T«CMAs J. N1s0LA1 (612; 336.7461 DOUGLAS L.Tsaw1DA JAMES T.NIe DLA1 y June 5, 1904 Mr. David Turcott, Sperry Corporation Sperry Semiconductor Operation 1500 Tower View Road Eagan, MN 55121 Dear Mr. Turcott: JUN On Saturday, June 1, 1984, 1 had occasion to discuss the Sperry noise problem with several of my neighbors and it was the consensus that, while whatever measures may have been taken by Sperry over the past month or so have made a slight or modest improvement in the sound emissions, none considers the noise to be acceptably low or "negligible" as required by the Eagan Ordinance: There have been times when wind conditions carry the sound away yet at other times, especially when the breezes are from the south, the roaring sound from Sperry's ventilating systems makes, sleep difficult and sometimes impossible. Mr. Joseph O'Brien, who lives at. 1480 Red Cedar Road, has indicated that he has had to abandon his bedroom on the south facing side of his home and has moved into a north facing bedroom. Mr. Hans Lefeber, who lives at 1492 Red Cedar Road, complains that he cannot enjoy the use of his family room and patio area because of the industrial noise which permeates our area. Apparentlysleeping has not been a problem for the Lefebers in that their bedrooms are all on the north side of their home. Mr. Don Giblin, who lives at 1498 Red Cedar Road, has been checking in regularly with your Ms. Kelly providing subjective indications of the noise conditions at various days and hours. Hence, you are already aware of his views on the prevailing noise. Speaking for myself, f continue to find the noise levels intolerable. 1 feel 1 have the right to be able to open my bedroom windows and let fresh air in on these warm evenings, yet 1 cannot do so and still manage to sleep. 1 find it very unfair that Sperry positioned a plant of this type so close to our residences and then emits noise, letting the wind determine whether the neighbors can get a decent night's sleep. WS PATENTS TRACK MARKS COPTPIGMTS • Mr. David Turcott June 5, 1984 Page Two By way of summary, we appreciate the fact that Sperry is working on solving this year-long problem and we urge you to continue these efforts at an accelerated pace so that a permanent, satisfactory cure will result. TJN/Ijr cc: Thomas Hedges • C� Very truly yours, AT as J.. ikolai a- Agenda Information Memo June 19, 1984, City Council Meeting Page Seventeen PRELIMINARY PLAT/PHEASANT KNOLL TOWNHOMES B. Dunn Real Estate Management, Inc., for Preliminary Plat Pheasant Knoll Townhomes Consisting of Approximately 18.7 Acres and Contain- ing 80 Townhouse Units -- A public hearing was held before the Advisory Planning Commission at their April 24, 1984, meeting. The item appeared on the May 15, 1984, City Council agenda with a recommendation that further discussion on the application for a preliminary plat be continued until the June 19 City Council meeting. The Parks and Recreation Advisory Commission had several questions regarding the parkland dedication that was proposed for that subdivision. The Advisory Planning Commission is recom- mending approval with a number of conditions. For additional information on this item, refer to the City Planner's report found on pages /. V, through S14 For a copy of the Parks and Recreation Commission action regarding Pheasant Knoll refer to a copy of a memorandum prepared by the Director of Parks and • Recreation enclosed on pages$77 through�20_. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat for Pheasant Knoll Addition. E 47 CITY OF EAGAN C SUBJECT: PRELIMINARY PLAT, PHEASANT KNOLL APPLICANT: DUNN REAL ESTATE MANAGEMENT, INC. EDMUND B. DUNN LOCATION: OUTLOT A, THOMAS LAKE HEIGHTS EXISTING ZONING: R-3 UNDER THE BLACKHAWK PARK PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: APRIL 24, 1984 DATE OF REPORT: APRIL 18, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER APPLICATION SUBMITTED An application has been submitted requesting preliminary plat ap- proval, Pheasant Knoll consisting of approximately 13.7 acres and • would contain 80 townhouse units. BACKGROUND In 1977, the City of Eagan entered into a Planned Development agree- ment with Dunn and Curry for a Planned Development named Blackhawk Park consisting of approximately 435 acres. Outlot A, Thomas Lake Heights Addition, is approximately 18.7 acres of the Blackhawk Park Planned Development. In the past few years there has been development in Blackhawk Park south area which consists of townhouse and single family and a por- tion was also sold off to School District #196 for an elementary school. Also, in the Planned Development there has been some land use changes where the particular parcel under consideration was once designated NB (neighborhood business district), and the neighbor- hood business use has been transferred to the northwest quadrant of Pilot Knob Road and Diffley Road. With this transfer, the sub- ject parcel was then designated R-3 (residential townhouse), and would allow a density between 6 and 12 dwelling units per acre. In 1983, there was an application submitted for a townhouse develop- ment which consisted of approximately 120 unit. This particular developer and project has been terminated and the applicant has sub- mitted a new application which now being presented before the Plan- ning Commission is proposed to consist of approximately 18.7 acres and contain only 80 townhouse units and dedication to the City of approximately 9.25 acres for parkland which has been agreed to in the Blackhawk Park Planned Development Agreement. The access to this development will be from Thomas Lake Road. This is proposed to be a private circular drive providing accessto 66 of the proposed 80 townhouse units. The applicant is proposing to provide a new street or cul-de-sac off of County Road 30 (Diffley Road) to provide access to the other 14 townhouse units. This cul-de-sac is new in this particular plan. The applicant has worked with the Park Department and has determined that providing the street would allow access to the 14 townhouse units plus provide access to the park property which will be dedicated to the City with this CITY OF EAGAN PRELIMINARY PLAT, PHEASANT KNOLL APRIL 24, 1984 PAGE TWO development proposal. Then, the City would only have to construct the parking lot and the amenties to this park versus providing also a public street. There is also some discussion regarding this ac- cess that could provide some additional security for policing be- cause of the residential units to this proposed park. This cul-de- sac will be constructed to City standards and meet public street criteria. The access, again, off of Thomas Lake Road is proposed to be a private drive . At the present time, the applicant is pro- posing a 24 foot drive lane. In review of Chapter 13 of the City Code, it is suggested that a 28 foot minimum street be provided with this development request. Also that the setback to the garages be 25 feet from the curb to the building setback line. The applicant is proposing to develop this parcel in a townhouse fashion instead of the eight-plex or two-story dwelling units which was originally proposed. Each of the proposed units will have a double car garage and two parking spaces in front of the unit far exceeding the parking criteria for a townhouse development project. In review of the detailed sight plan, the applicant has proposed to develop 9.45 acres of net land and dedicate 9.25 acres to the City for parkland in accordance with the overall Blackhawk Park Plan- ned Development. In reviewing this plan on the net acres or the 9.45, the applicant is proposing to construct 8.4 dwelling units per acre or is within the density allowed for this parcel which is between 6 and 12 dwelling units per acre. In reviewing the site for building coverage, the applicant is proposing a 238 building coverage which is 38 in excess of the standard allowed in the City. However, in review of this particular lot coverage requirement the applicant is proposing a double car garage for each of the dwelling units. The ordinance only requires a single garage space, therefore, the applicant is in excess of the parking requirement and it appears that the variance should be granted to allow the additional parking versus requiring a lot coverage of 208. If approved,the Preliminary Plat should be subject to the following conditions: C E `\ 1. A Development Agreement shall be required and signed prior to thV construction of any of the dwelling units. 2. A detailed grading, drainage and erosion control plan shall be submitted and approved by City Staff.prior to final plat approval. 3. The Homeowners Association and Bi -laws shall be submitted to the City for review prior to the final plat application. A variance from ,the 208 lot coverage shall be granted in order to allow the double car garage per dwelling unit. 4. The applicant shall dedicate adequate rights-of-way for Thomas Lake Road and Diffley Road (County Rd.30) and also provide all easements as requested by City Staff. 5. A detail landscape plan shall be submitted and an adequate land- scape bond shall be required and not released until'bne year j9- • • CITY OF EAGAN PRELIMINARY PLAT, PHEASANT KNOLL PAGE THREE APRIL 24, 1984 after the landscaping has been completed. 6. The Park Committee shall review this proposed cul-de-sac street and determine how this Proposed Development would fit into the overall Park master plan for Heine Lake Park. CMEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE. C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: APRIL 18, 1984 SUBJECT: PHEASANT KNOLL PRELIMINARY PLATT The Engineering Division of the Department of Public works has the following comments in regard to this proposed development for con- sideration by the Advisory Planning Commission and the City Council. DRAINAGE/TOPOGRAPHY As its name suggests, this proposed development sits on a knoll with an elevation of approximately 940. From there it slopes very steeply to the east in the direction of Heine Pond with a water eleva- tion of approximately 874. The westerly portion of this site slopes to the west at a much gentler slope with the elevation along the west property line being approximately 918. All runoff presently • ends up in Heine Lake (Pond AP -5). Pond AP -5 has a positive gravity outflow to the the north and eventually into the Minnesota River. The master drainage plan, as depicted in Figure 1, indicates a relationship with this proposed development with respect to the downstream storm sewer. CAccording to the Dakota County soil survey maps, the soils on this site consist of silty loam over the less severe slopes and sandy loam along the steeper slopes. Both are susceptable to erosion. Subsequently, the developer will be required to submit a detailed erosion control plan along with his grading plan. This plan should be, implemented during the entire construction period of this pro- posed development. Both the grading and erosion control plans shall be submitted to staff for review and approval. The grading over this proposed development will not significantly • alter any current draining patterns. However, all drainage from this entire site is to be collected by internal storm sewer and directed into the trunk storm sewer just west of Heine Pond. UTILITIES Existing utilities available to provide service to this proposed development consists of a 12" trunk watermain along the south of County Road 30, a 12" trunk watermain on the west side of Thomas Lake Road, and a 27" trunk sanitary sewer east of this proposed development and west of Heine Lake. All utilities are of sufficient size, capacity and depth to provide necessary service. The proposed watermain should loop through this site by connecting the existing 6" stub off of Thomas Lake Road to the 12" trunk water main along the south side of County Road 30. Also, a 6" watermain 0 ENGINEERING REPORT PHEASANT KNOLL PRELIMINARY PLAT APRIL 18, 1984 PAGE TWO C shall be stubbed to the west property line of this proposed develop- ment. Meanwhile, the sanitary sewer should also be stubbed to the west property line of this proposed development and be deep enough to provide future service to the parcel to the west. Likewise, storm sewer should be stubbed to the west property line of this proposed development and be at a depth sufficient to provide service to the parcel to the west. STREETS This proposed development is bordered by County Rd. 30 (Diffley Road) on the north and by Thomas Lake Road on the southwest. County Road 30 is under the jurisdiction of the Dakota County Highway De- partment. It is presently a two lane road with bituminous surfacing. Meanwhile, Thomas Lake Road is designated a city community collector street which is built to its ultimate design cross section. • The proposed access for this development is from Thomas Lake Road by means of an internal looped private street. It is recommended that the entrance to this proposed development be at least 36 feet wide. Where it branches off it should be a minimum of 28 feet wide with concrete curb and gutter and constructed to city standards. Access to Phase 4 of this proposed development along the easterly portion is by means of a cul-de-sac off of County Road 30. This / cul-de-sac is proposed to be a dedicated city street and is within city code for length. This proposed access point is approximately 100 feet east of an existing entrance off of County Road 30 to this property. This proposed entrance would be approximately 900 feet east of Thomas Lake Road and 850 feet west of Heine -Strauss Road. To the staff's understanding, this satisfied Dakota County Highway Department's criteria of maintaining at least 1/8 mile (660 feet) between access points onto county highways. Nevertheless, this access point will undoubtedly be reviewed by the Dakota County High- way Department since it abutts a ccunty road and their recommenda- tions will be final. The slope of County Road 30 at this proposed intersection is ap- proximately 48. The average slope approximately 450 feet west of the proposed intersection is approximately 68. In contrast, the slope of County Road 30 approximately 450 feet east of Heine - Strauss Road approaches 88. Staff has checked with the Police Dept. to see if the Heine -Strauss and County Road 30 intersection has been a traffic problem in the past and received a negative response. Subsequently, staff does not feel this proposed access onto County Road 30 at this location by this development will pose any signifi- cant problems. Since a trailway exists along the Thomas Lake Road easterly right- of-way line, the requirement for trailway construction along Thomas Lake Road for this development is thereby relieved. However, the Parks Commission is considering proposing a trail from Thomas Lake Road to the proposed cul-de-sac. If this is approved by the Parks ENGINEERING REPORT PHEASANT KINOLL PRELIMINARY PLAT APRIL 18, 1984 C PAGE THREE Commission, then costs for installing this trail will be the res- ponsibility of this development. RIGHT-OF-WAY/EASEMENTS A 55 foot half right-of-way is recommended by staff to be dedicated for CountyRoad 30. The right-of-way for the proposed cul-de-sac shall be dedicated with a minimum width of 50 feet and a minimum radius of 55 feet. The latter is required to maintain a city mini- mum standard of an 8 foot boulevard. No other right-of-way will be required to be dedicated. Easements of sufficient width shall be dedicated over all city maintained utilities. In addition, 10 foot utility easement shall be dedicated adjacent to all publicly dedicated right-of-way with a 5 foot drainage and utility easement dedicated adjacent to the exterior lot lines for Lots 23 of Blocks 1, 2 and 3 and Lot 15 of Block 4. Lastly, a 10 foot trailway easement shall be dedicated adjacent to the County Road 30 right-of-way and over the internal trailway if required. ASSESSMENTS All trunk area assessments have been levied over this parcel. All laterial benefit from existing trunk utilities have been levied with .the exception of laterial benefits from trunk watermain along County Road 30. Subsequently, this development shall be responsible for laterial benefits from trunk watermain for 300 front feet at the rate in effect at the time of final plat approval. Currently, this would amount to $3,252.00 ($10.84 per front foot X 300 front feet). • Since this proposed development abutts a county road, it is city policy for this development to prepay a lateral benefit for multi- ple equivalent street construction at the rate in effect at the • time of final plat approval. Currently, this would amount to $34,470.00 ($57.45 per front foot X 600 front feet). Of course, the final amount will be determined by the distances as final platted. All costs for internal streets and utilities,including the cul-de-sac, will be the sole responsibility of this development. I will be available to discuss in detail any aspect of this report with the Advisory Planning Commission at the meeting on April 24, 1984. Respectfully submitted, Richard M. Hefti, P.E. C Assistant City Engineer RMH:jbd 0 9. A full 50 ft. right-of-way shall be dedicated for the radius of 55 ft. 10. Easements of sufficient width shall be dedicated over all City maintained utilities. 11. A 10' trailway easement shall be dedicated adjacent County • Road 30 and over the internal trailway if it is required. 12. Additional easements shall be required as referenced in the Engineering Report and required by staff. 13. This development shall be responsible for the lateral benefit assessment from trunk watermain at the rate in affect at the time of final plat approval. 14. This development shall be responsible for a multiple equivalent street assessment at the rate in affect at the time of final plat approval for County Road 30 upgrading. 15. All costs for internal streets and utilities, including the cul-de-sac street, will be the sole responsibility of this development. ENGINEERING RECOMMENDATIONS FOR PHEASANT KNOLL PRELIMINARY PLAT 1. No internal drainage from streets and parking lots will be allowed to be diverted into Heine Pond. 2. No watermain should be looped through this site as referenced in the Engineering Report. 3. Sewer, water and storm sewer stubs to the west property line of this development shall be installed. 4. The private street from Thomas Lake Road to where it branches shall be a minimum of 36 ft. wide. 5. The remaining interior private street shall be a minimum of 28 ft. wide. • 6. All private streets shall be constructed to City standards with concrete curb and gutter. 7. If required by the Park Commission, an 8' trailway will be required from Thomas Lake Road to the proposed cul-de- sac street. C. 8. A 55 ft. half right-of-way shall be dedicated for County Road 30. 9. A full 50 ft. right-of-way shall be dedicated for the radius of 55 ft. 10. Easements of sufficient width shall be dedicated over all City maintained utilities. 11. A 10' trailway easement shall be dedicated adjacent County • Road 30 and over the internal trailway if it is required. 12. Additional easements shall be required as referenced in the Engineering Report and required by staff. 13. This development shall be responsible for the lateral benefit assessment from trunk watermain at the rate in affect at the time of final plat approval. 14. This development shall be responsible for a multiple equivalent street assessment at the rate in affect at the time of final plat approval for County Road 30 upgrading. 15. All costs for internal streets and utilities, including the cul-de-sac street, will be the sole responsibility of this development. v U 0 COUNTY — .ROAD I I NO. —._ –30_ L 1 ,I n ,. • n / 1 • I I � . 1 - GY' y 9 l0 I 1 �L 1� ITTIII ..L, I \ I ^ l li q •Lr • n- it \ • llljjjj Lpo f \ OCf- \ \ ^a s I MORTN \ \yL n Lp.• +y n SCALE: f=SPS,\ \ •. I LEGAL OESCAWTION' ..., ......., ...................... .... ........ Ew F. - _ -Yit Lig ` •P i s 'C I♦float wm�iir uu iawnll\ E N0INEEIIINO COMPt'•� INC. I s•• .lout rmwu.11wal. out w.u•lo- PHEASANT KNOLL PRELIMINARY PLAT Imo® Cy o REAL ESTATE AI MANANAOEUF[1T INC. ¢ I I I I NORIN 11 11 SCALE: f; 56 \ \ L \� nwe.... omm... wmu o Mn.wu )MPRNY INC. m. wr ..... 9% W '...m.01. uu. �-PHEASANT KNOLL 1�'� """""' .y.PRELIM�RY GRADING, DRAINAGE E EROSION I ly".I DUNN REAL ESTATE CONTROL PLAN z MANAGEMENT INC. v - - - MEnoorc .rl: _ 1p1{ ' ' _ •'{' �. ' - �r nS fA :d.�st"so� r � � . kld_�. `• 1 • • - I / �l--I __!/. fly —_'-�7i; -_! _ .• .�`/ L3• fir" '.i�'� -! '• , �_ Ind "-"..— ^��.`. r .: ' '.' • './ _ ,. I Ind- A....._.... .,—'` R-1 R -N Vie. .'. .._ a•!� Ind. R-11 .1 •.CSC— !c �— — .�' ,,:..� .Qi/ R=11 /� �<.._r :��• � GOLF "°" g -�+ •\ ."J 'Gv =.`c;tj1�_'roC�Ri`• O Jew' •� -•��' - /-i'�'lll/ v..e. 'y—. ..u...l ``�� `11. RY '�`i� .G `. R.I .:_'._; _ — ,i R `. HS CP 'R-i�',P: it LV•i GB I�;`�` �: -t;:P� _R"II ''_O C _P•'R-1,7 r; ILI.M r. ' • is LB .g \p r M Ef RI I j Rill ( t _.. i •` ` i) i L •. :;R 4 R;. R m •CSC_____r 0/�L.B- 'Ralf C ...-� E .�.R II, \'' R•li' '•, ::.:yR-11 R-11 -P �`S ®� NR .r.r • LB R -III Lg •'� •:~R -I .. r•'.•;r r� CSC -.,.ii • J - RB LB • :- jj /R-1 R.I J �� /lr`.•��'.-.� __ •.I, f._ .,,R_I a, P R_Ic' a:.• GOLF cnw.r..i::�,P R-11 IRA ?_ra�i'' :..,., • .;.'D- `^"I n IRA• :: u . �- - �„i I e of .. ..: _7 _'_ P R- reR-IIS' I41•;_7 :.:::.,\.. �� I �M: _.�,?.'"� y i'-,._., ''i_' • .1�. fir--^ ;� ..... r. �.: -•-r • : - � �-_ . v �-- IG`��J)l fir. C( .:*� J .. { ff - ' • ..I Fy r _ I �pI (�-ROSE Nt� •/ '� GPPEE ' 7 ViELE• • i- r r1. , p -° .1 � �\, A R-1 — CF Z HILLA DALE ,I A R- 3 / A 79-6 � R 4 0 KNC�-F I L PF I{ C. S. A. X- �. k i ' I R \�' k : I R-4 �; , 1 73 / �. .,� �' 1 rC THOMAS �' A IHEIG' ,�ha •.j�a..J'��' • ''-t%+'.'.3�Sr,,;.>v,.:"Ca.•. JJ r�.��.�'�—'.., ..�. .,TAT-'?R.r4q^'s�-,� �'T1imi IPD 77-2 R-1 IA SAFARI - 1 r AT qi �.�• wig Sm L A �SMANw APC Minutes April 24, 1984 plat will be included in the existing homeowner's associat on for the sur- rounding neighborhood. Upon motion by Wilkins, seconded ob, all members voting in favor, it was resolved that the application fo rezoning to planned development be and it hereby is recommended for appro All voted in favor. Wilkins then moved, cCrea seconded the motion to ecommend approval of the preliminary plat applic on, subject to the fol ing conditions: 1. That appropriate agr ents shal a entered into "for the Associa- tion and maintenance of the commo re and buildings, including the execu- tion of a planned development agreem 2. AZvate sewer, w er and roa excavation permits shall be obtained fod 2, B k 7. 3. A t appropriate legal description 11 be submitted for • a public heate existing easements. 4. Nshall be dedicated as required by staff. 5. A installing additional services and driveways, curb r cuts, etc. shall be the sole responsibility of this development. \' All voted yes. PHEASANT MOLL TOYNHOMES - PRELDgINARY PLAT The public hearing regarding the application of Dunn Real Estate Manage- ment, Inc. for preliminary plat approval of Pheasant Knoll Townhomes was convened by the chairman. The project would consist of approximately 18.7 acres and contain 80 townhome units covering Outlot A, Thomas Lake Heights • Addition. Mr. Runkle first described the project in some detail and noted that the parcel was designated R-3 and would allow density between 6 and 12 dwelling units per acre. In 1983, there was an application submitted for townhouse development consisting of approximately 120 units, but the applica- tion was not completely processed. The current proposal includes a dedication to the City of 9.25 acres for park land, provided for in the Blackhawk Park Planned Development Agreement. The applicant is proposing to provide a new street or cul-de-sac off of and south of County Road 030 (Diffley Road) to provide access to the 14 townhouse units. The balance of the units would have access from Thomas Lake Road. The cul-de-sac would also provide access to the park property which will be dedicated to the City and the access from Thomas Lake Road is proposed to be a private drive. Each of the proposed units will have a double car garage and two parking spaces in front, therefore exceeding the parking criteria for townhouse development. The proposal is for 8.4 dwelling units per acre and the lot coverage will be 23%. The staff recom- mended a variance, however, noting that the double car garage for each of the dwelling units, which is above the requirements, would increase the lot coverage. APC Minutes April 24, 1984 John Boshart appeared on behalf of the applicant and stated that there would be three basic unit types with the lower units tucked into the hillside. He stated that Heine Pond will be dedicated in a natural state, and boat dock and small parking lot will be provided near the pond. The 850 to 1,350 square foot units would sell from $65,000.00 to $90,000.00 per unit. The expectation is 2.5 persons per unit with a maximum of 200 inhabitants. A homeowner's association will be established. A number of neighboring home- owners were present with questions and objections such as adequacy of access. There was also questions as to whether the park area should be 10.1 or 9.2 acres. There was discussion concerning the trunk storm sewer which is re- routed to the west of Heine Pond and all water in the development would be directed to the trunk storm sewer. There were serious questions as to traffic patterns along Diffley Road, • including objections to an increase in traffic. It was suggested there be a turn lane at the cul-de-sac off from Diffley Road. Questions also arose regarding the use of Heine Pond and it was noted the park department does have regulations. There were concerns about the excessive number of people that would use the lake, but it was noted that only a minimum number of parking spaces will be provided. Setbacks from the townhomes appear to be in excess of 75 feet and the developer indicated the closest unit would be 82 feet from the pond. Member McCrea was concerned about safety near the cul-de-sac and noted that public access to the pond will increase the amount of traffic. It was recommended there be no motorized craft on the pond and it was understood the Park Committee concurs. Member McCrea also recommended that safety along Thomas Lake Road be addressed by the staff and by the Council. It was noted that the triangular parcel along Diffley Road and to the west will not be incorporated into the plat and that the City cannot enforce this incorpora- tion. Member Rrob had concerns about access from the cul-de-sac at Diffley • Road and suggested a semaphore be considered at Thomas Lake Road and Diffley Road. It waa noted the density had been reduced from the original proposal but there had been no cul-de-sac originally planned from Diffley Road. Mulrooney moved to recommend approval of the application, Wilkins seconded the motion with the following conditions: 1. A development agreement shall be required and signed prior to the construction of any of the dwelling units. 2. A detailed grading, drainage and erosion control plan shall be submitted and approved by City Staff prior to final plat approval. 3. The Homeowners Association articles, by-laws and restrictions shall be submitted to the City for review prior to the final plat application. A variance from the 204, lot coverage shall be granted in order to allow the � double car garage per dwelling unit. APC Minutes April 24, 1984 C 4. The applicant shall dedicate adequate rights-of-way for Thomas Lake Road and Diffley Road (County Road 30) and also provide all easements as requested by City Staff. 5. A detailed landscape plan shall be submitted and an adequate land- scape bond shall be required and not released until one year after the land- scaping has been completed. 6. The Park Committee shall review this proposed cul-de-sac street and determine how this proposed development would fit into the overall Park Master Plan for Heine Lake Park. 7. The Dakota County Plat Commission shall review and comment upon the application. • 8. No internal drainage from streets and parking lots will be allowed to be diverted into Heine Pond. 9. No watermain should be looped through this site as referenced in the Engineering Report. 10. Sewer, water and storm sewer stubs to the west property line of this development shall be installed. 11. The private street from Thomas Lake Road to where it branches shall be a minimum of 36 feet wide. 12. The remaining interior private street shall be a minimum of 28 feet wida. • 13. All private streets shall be constructed to City standards with concrete curb and gutter. 14. If required by the Park Commission, an 8 foot trailway will be required from Thomas Lake Road to the proposed cul-de-sac street. 15. A 55 foot half right-of-way shall be dedicated for County Road 30. 16. A full 50 foot right-of-way shall be dedicated for the radius of 55 feet. 17. Easements of sufficient width shall be dedicated over all City maintained utililties. 18. A 10 foot trailway easement shall be dedicated adjacent County Road 30 and over the internal trailway if it is required. APC Minutes April 24, 1984 19• Additional easements shall be dedicated as referenced in the Engi- neering Report and required by staff. 20. This development shall be responsible for the lateral benefit assessment from trunk watermain at the rate in effect at the time of final plat approval. 21. This development shall be responsible for a multiple equivalent street assessment at the rate in effect at the time of final plat approval for County Road 30 upgrading. 22. All costs for internal streets and utilities, including the cul-de- sac street, will be the sole responsibility of this development. 23• The cul-de-sac access to Diffley Road shall be reviewed by the is Dakota County Highway Department. All voted in favor except McCrea who voted no because of safety issues and the fact the cul-de-sac will seriously increase the amount of traffic problems; further, that the original proposal provided for 10.1 acres of park land whereas the current proposal indicates 9.25 acres. CINNAMON RIDGE TTN ADDITION - PRELIMINARY PLAT The hearing regarding the application of Canadian -American Re y Cor- poration for preliminary plat approval of Cinnamon Ridge 7th tion, con- sisting of ktlot A, Cinnamon Ridge, was brought before Tanning Commis- sion. The pla would consist of 260 apartment units 19.2 acres located at the northwest qu ant of Cedar Avenue and CliffThe parcel is zoned R- • 4 within the Cinna Ridge Planned Developme and the area was established as a high density area the Comprehens Guide Plan designating R -IV with units allowed in excess o 2 per ac The proposal is for ten 3 -story apartments with 24 units per bu and one 3 -story building with 20 units, together with Community Room a cise area. The proposal includes 260 garages and 268 parking sp s. The p ed development provides for the parcel to include, wit n phases 4 and 5, as a part of phase 4, the Metcalf Drive connec n was scheduled to be con cted. It was noted the park dedication uirements are behind schedule and emorandum from the Park Director s reviewed. Mr. Runkle detailed the app ation and Mark Parranto appeared representing the owners, Zachman Homes. He d that the proposal provides for Slater Road connection and also less massive development than originally proposed. man MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: JUNE 15, 1984 ' SUBJECT:- UPDATE ON PHEASANT KNOLL As you may recall, staff requested that the Pheasant Knoll develop- ment be continued at the May 15, 1984, City Council meeting. The City Council did continue this preliminary plat until June 19 in order that the Parks Committee could review this particular item on June 7. In review of this particular issue, the majority of the issues raised pertained to the Parks Department and the Parks Committee has reviewed this particular plat in detail and has made recommendations to approve in accordance with the condi- tions stated in the memorandum from Ken Vraa dated June 1, 1984. Therefore, this particular memorandum from Ken Vraa, Director of Parks and Recreation, briefly explains the changes and the modifications made to the preliminary plat in accordance with the concerns of the Planning Commission and Parks Committee. Please refer to this memorandum for the background information. • Also attached with this memorandum is the original staff report explaining the overall development proposal. If anyone has any questions or would like additional information on this item, please feel free to contact me so this information can be provided. 1W City Planner DCR/kf Attachment • W1 MEMO TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JUNE 1, 1984 RE: PROPOSED PRELIMINARY PLAT - PHEASANT KNOLL BACKGROUND/UPDATE: The Advisory Parks & Recreation Commission has previously reviewed the proposed preliminary plat for Pheasant Knoll at its May 3 Commission Meeting. At that meeting, the Commission made several recommendations regarding the plat and referred it back to staff for further review and reworking. Major issues of concern raised at that meeting were relative to the roadway access off of County Road 30, the size and location of a proposed cul-de-sac and road, that the roadway would not be on park property and that a [railway from the cul-de-sac to Thomas Lake Road be reviewed with the developer to determine its • feasibility. Concern was also expressed by the Commissio relative to the -7 accuracy of the graphic showing the waterline and topography PLAT REVISIONS: Staff has met and discussed with the developer the necessary revisions. 1 ' Roadway access from County Road 30 has been shifted to the west approximately) 80' which is the approximate location of the current driveway access to this area. (See attached sketch plan). The width of the roadway at County Road 30 is approximately 32' wide which meets City design standards for a public roadway. The road then comes to a "Y" intersection for the road and cul-de-sac with the other leg for the park facility. The roadway and cul-de-sac is now proposed to be a private road designed to a 24' width and a smaller 28' radius cul-de-sac. This roadway and cul-de-sac meets City standards for private roads. This shift of the roadway alignment to the west and reduction in roadway width from the previous 32' wide road to a 24'. wide road has resulted in approximately 30 plus feet of additional green space being created between] the road and pond. A revision in the park scheme is also being suggested at this time by City staff. Members will note that it is being suggested that the parking lot and boat access be shifted closer to County Road 30 or further to the north than the previous proposed location. This has the effect of creating a larger green space and further reduces potential conflicts between park users and the proposed condominium residences. Please be aware that this is a conceptual shift in the park plan and some revisions are probable upon further design review. The roadway from County Road 30 into the parking area for the park is proposed to be a public roadway on City park property. The roadway and cul-de-sac servicing the residents are not on parkland, but shall remain a responsibility of the developer and the future Homeowners Association. Because it is unlikely f7 that the City will maintain the park parking area during the winter months, it shall be the responsibility of the Homeowners Association to plow and maintain that section of public road from County Road 30 to the private drive in the wintertime. It is recommended that this be part of 'the plat conditions to be included in the Homeowners Association's covenants and declarations. The roadway realignment and reduction has resulted in a slight increase in dedicated park to 9.44 acres from the earlier figure of 9.2 acres. If there are no further modifications and upon verification of calculation, this figure would be credited towards the parks dedication requirements of the Blackhawk PUD. The developer's engineer has also checked the lake elevation and found it to be about 1�' higher than the 873.5 normal elevation. This may be the result of a partially blocked outlet. This, along with inherent misalignment of U.S.G.S. topography or the development scheme and previous disruption to the site, may account for the discrepancy between the visual presentation and site visit. The remaining issue relative to this development is for a trailway to Thomas Lake Road. The Systems Plan proposed concept depicted a trailway along the • west shore of Heine Pond to accomodate possible fishing docks. This trailway still appears to be feasible, but somewhat difficult as the trailway proceeds past the cul-de-sac and homes. In this location, a further detailed review and site modification of the grading may be necessary to accomodate this path. In reviewing access to Thomas Lake Road, however, a good portion of the trailway would have to go over slopes at a grade of two to one. Because of this extremely steep grade, staff is not recommending that a bituminous or hard surface bicycle trailway be included. An unimproved footpath may be desirable, but there is some expression of concern relative to the safety of such a trail for pedestrian traffic at this time. Commission may wish to consider a request for a 10' wide trail easement, with the installation of such a footpath the responsibility of the City should it be determined at a future time to be a necessary part of the parks development. One final item of discussion at the May meeting of the Commission was relative to erosion control during the construction phase. The developer.has previously agreed and is still committed to the installation and maintenance of enviro- • fence to control these siltation problems and has agreed to provide temporary and permanent seeding as an additional measure to curb this problem. ACTION TO BE CONSIDERED: To approve/disapprove with modifications the proposed parks dedication for Pheasant Knoll/Blackhawk Park PUD. This item is scheduled for the City Council meeting of June 19, 1984. KV/js Attach. W �• r 00 mMMMMOOOP o 'Al Cb 0 •1 a O eLID - o-ob ° -- —•- - -- -� _ _ - Sao co Q Z MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JUNE 8, 1984 RE: ADVISORY PARKS & RECREATION COMMISSION ACTION PHEASANT KNOLL At the regular meeting of the Advisory Parks & Recreation Commission on June 7, 1984, the Advisory Commission reviewed the preliminary plat entitled "Pheasant Knoll". The Commis- sion had previously reviewed this plat at the May meeting, deferring action until June for further staff review. A number of residents from the Heine First Addition and Thomas Lake Heights were present to address their concerns for the development which were considered by the Advisory Commission. After review, the Advisory Parks & Recreation Commission rec- ommended approval of the parks dedication of approximately • 9.44 acres subject to the following conditions of the plat: 1.That the parkland credit, upon verification, be credited to the Blackhawk Park P.U.D.. Shortages of parkland shall be made up in future dedications at Blackhawk Park/Black- hawk Lake. 2. That a trail easement be provided along County Road 30. 3. That the private road and cul-de-sac be the sole respon- sibility of the developer and Homeowners Association and the public street from County Road 30 be the association's responsibility for winter maintenance. 4. That the developer be required to erect "Envirofence" as well as temporary and permanent seeding measures to guard against erosion. • Should you find it desirable, I will be present at the June 19 City Council Meeting to answer any questions. KV/js CC: Tom Colbert, Director of Public works Dale Runkle, City Planner Paul Hauge, City Attorney Agenda Information Memo June 19, 1984, City Council Meeting Page Eighteen PRELIMINARY PLAT/BIRCH PARK ADDITION C. Sienna Corporation for Preliminary Plat, Birch Park Addition, Consisting of Approximately 43 Acres and Containing 77 Dwelling Units in Windcrest 2nd Addition -- A public hearing was first held by the Advisory Planning Commission at their meeting on April 24 and again at a meeting held on May 29, 1984, to consider a revised preliminary plat changing Windcrest 2nd Addition to a new plat containing 77 dwelling units referenced as Birch Park Addition. The Advisory Planning Commission is recommending approval of the revised preliminary plat. For additional information on this item, refer to the Citx Planner's report, a copy is enclosed on pages through /O� For a recommendation by the Advisory Parks and Recreation Commission for parkland dedication pertaining to Birch Park, refer to page/p�� For action that was taken by the Advi ry Planning Commission on this item, refer to page(s) & Z-2!: Al . • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat application for Birch Park Addition as submitted by Sienna Corporation. • Special Note: The Advisory Planning Commission requested a copy of the rezoning and preliminary plat information as prepared by the City Planner and May 16, 1979, for the purpose of comparing the original report for Windcrest Addition with the revised report and application for the proposed Birch Park Addition. A copy of that information is enclosed on pages In through/,/Z-� for your review. 9/ CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT BIRCH PARK ADDITION APPLICANT: SIENNA CORPORATION, ROD HARDY LOCATION: OUTLOTS A, B, C, D, E, & F WINDCREST 2ND ADDITION EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT WHICH INCLUDED SINGLE-FAMILY, TWIN HOME AND QUADRAMINIUM UNITS DATE OF PUBLIC HEARING: APRIL 24, 1984 DATE OF REPORT: APRIL 19, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted to replat a portion of Windcrest 2nd Addition to Birch Park Addition consisting of approximately 42.5 acres and containing 77 dwelling units located on Outlots A through F, Windcrest 2nd Addition. COMMENTS In 1979 a development proposal was submitted for a planned develop- ment consisting of approximately 80 acres and was proposing to develop 56 single-family homes, 38 twin home units, and 112 quadra- minium units, for a total density of 206 dwelling units. The higher density was proposed on the north with the twin homes and quadraminiums, and the single-family being developed on the south. Also included with this development proposal was some park dedication in order to link the City Hall to Patrick Eagan • Park. The present development that has taken place on this partic- ular site is on the northern portion, which is the only area that had access to sanitary sewer. As you are aware, the City has authorized the extension of a trunk sewer and lift station which will have to be constructed in the center to southern portion of this proposed development which will then run easterly across McCarthy property to Gabberts development and continuing easterly to the Lexington Square develop- ment. With this sewer extension, the rest of this parcel becomes accessible to utilities and would allow development. In 1979 the City reviewed this particular development and allowed 206 dwelling' units. The applicant is now proposing to replat a portion of this into all single-family lots. The portion being replatted allowed 36 quadraminium units, 8 twin homes units and 56 single-family units. The applicant is proposing to plat 77 single-family lots or,a net effect of a 23 -dwelling unit reduction. 9z CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 PAGE THREE A The applicants are proposing to dedicate the same open space as the City had requested for park dedication. Again, this dedica- tion would then allow the City to move closer to obtain the lineal trail system from the City Hall to Patrick Eagan Park. South of the park to be dedicated, or the closest to Deerwood Drive, all of the lots exceed the 12,000 square -foot requirement. However, there are some lots along Deerwood Drive which have a 70 to 75 -foot lot width at the setback but the square footages are far in excess of 12,000 square feet. All of the lots abutting Deerwood Drive have a minimum of 100 -foot lot width and range from 12,000 square feet to 35,000 square feet in area. If the revised preliminary plat is approved, it should be subject to the following conditions: 1. A revised planned development agreement be drafted 'incor- • porating the proposed land use changes and possibly an underlying zoning of R-1 be incorporated on this preliminary plat portion. 2. An agreement be entered into by the City and developer that if Fawn Ridge Drive is eliminated, that proper access be provided to the west. 3. The planned development incorporate this specific plan for lot size and lot configuration. 4. The plat be subject to the Park Commission's review and comments regarding park dedication. 5. Adequate rights-of-way and easements be dedicated as • requested by City staff. 6. All other City ordinances shall be adhered to. DCR/kf CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 ° PAGE TWO The northern portion of the proposed plat would remain the same where the same street connections would be provided, however, the replatting of some twin home and quadraminium lots would change to smaller, single-family lots with the smallest lot being 10,100 square feet. The lots proposed would have a minimum of 65 -foot lot widths but the depths are substantial to provide quite a bit of liveable area per lot. The average lot size proposed is 18,100 souare feet or approximately 6,000 square feet above the minimum R-1 lot size requirement. Included with this report is a• matrix showing the lot and block configuration and the lot size requirements for each. The circulation or access to this development would be the same as what was originally proposed. This preliminary plat would extend Denmark Avenue from Wescott Road to Deerwood Drive and • Denmark Avenue would be the main street providing access to this development. The street continuity to the north is the same as what was originally proposed with the Windcrest Addition. The southern portion of the plat changes in regard to interior street access. As you may or may not recall, there was a great deal of discussion regarding access onto Deerwood Drive and also in how access would be obtained to the parcel directly west of this development proposal. At that time, the City Council requested that an additional street be provided from Denmark Avenue to the property to the west. This street was proposed to .be Fawn Ridge Drive and proposed to cut through the northerly portion of the lots abutting Deerwood Drive. This would then provide access to the west and also not allow all of the direct accesses onto Deerwood Drive. After re-evaluation of street grades and cost to construct Fawn Ridge, the applicants again are proposing not to construct Fawn • Ridge Drive but to eliminate this street and provide direct access onto Deerwood Drive. In reviewing the costs and the grading which would have to be done to construct this street, the developers feel it is not feasible to construct this road in regard to costs involved, also in regard to the grading and devastation to the existing property. The issues now arise again in regard to access onto Deerwood Drive and access to the property to the west. Presently, it is the City's understanding that the developers now of Birch Park Addition also have an option to buy the parcel to the west which does not have access at the present time. It is staff's understanding that the applicants would propose to purchase the parcel to the west and obtain fill from the con- struction of I -35E and substantially fill the valley in order to provide a direct access onto Pilot Knob Road. This then should eliminate the issue as to how access could be obtained to the property to the west. i ENGINEERING RECOMMENDATIONS I 1. The City will require a petition to construct' the proposed I storm sewer lift station No. 12 and outlet for Pond JP -6. 2. The City will require a petition to construct the proposed 12" watermain through this plat. 3. The City will require a petition for the upgrading of Deerwood Drive. i 4. Utility and drainage easements shall be dedicated as referenced ' in this report. 5. If the. utilities and streets are constructed under a private contract,, the plans and specifications shall be prepared by a registered engineer in accordance .with the engineering guidelines; otherwise, the developer shall petition the City to construct the necessary utilities and streets. 6. All future costs for public improvements shall be responsibility of the developer except for the oversizing and one-half the_ appropriate cost of Drive. the sole watermain j • Deerwood • • MEMO TO: THE ADIVISORY PLANNING COMMISSION, C/O DALE C RUNKLE, CITY PLANNER FROM: EDWARD J KIRSCHT, ENGINEERING AID DATE: APRIL 18, 1984 SUBJECT: BIRCH PARK ADDITION The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and the City Council. Drainage/Topography This proposed development is located directly North:of Deerwood Drive and South of Windcrest 1st and 2nd Additions and is located in the East � of the Northwest ; of Section 22. The existing topography consists of rolling hills with the North � sloping to the South and the South portion (which is heavily wooded) of this proposed development sloping to the North towards existing Pond JP -6 and JP -10. Figure One (1) illustrates the 'relationship of this proposed development being located within 'the J major i drainage district as defined by the Master Storm 'Sewer Plan. A major part of this plat drains into Pond JP -6 which in turn, by the proposed lift station #12, will be pumped to the East into Pond JP -10. The developer shall submit a petition .to the City Public Works Department to have the necessary lift station and storm sewer be constructed. The developer shall ;contact the Department of Natural Resources and, obtain the necessary permits required for any proposed construction near the JP -6 ponding area, if appropriate. Watermain and Sanitar Sewer Watermain and sanitary sewer of sufficient size and capacity exist within the proximity of this proposed development to provide • service to it. The developer shall submit a petition to have the City construct a 12" watermain through this property as per the City of Eagan Master Water Distribution Plan. Proposed watermain dead end in the proposed cul-de-sac shall be looped. Streets Access to this proposed plat is by Denmark Avenue from the North through Windcrest 1st Addition and Deerwood Drive from the Southwest. The developer should submit a petition �to have the City upgrade Deerwood Drive along the South plat boundary. The City will require a sidewalk be constructed along the South right-of-way line of Deerwood Drive. It is proposed that Denmark Avenue will be constructed through this plat from North to South and will provide excellent traffic flow. Sidewalk shall be constructed along the West right-of-way line of Denmark Avenue from Deerwood Drive to the proposed Windcrest Avenue in accordance with City policy. ig ADVISORY PLANNING COMMISSION April 19, 1984 Page 2 Easements - Right -of -Way The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5') in width adjoining side and rear lot lines. The City will require utility easements a min. of,15'in width for all watermain, storm sewer and, sanitary sewer not constructed within the street- right-of-way. This item will be reviewed again when a utility plan for this area has been submitted along with the proposed final 'plat.' The City will require drainage and utility easements over and across all property within this proposed plat below the 818.0', elevation which is the proposed high water elevation of Pond JP -6. Erosion Control Plan The developer shall submit an erosion and sediment control plan • to the City for review and approval. Assessments Area assessments shall bepaid at the time of final plat or a request'can be made to spread these assessments over a period, of years (as per City policy) by executing a waiver of Hearing. The final amount of area assessments for watermain and storm sewer will be determined by the City according to the rates in effect at the time of final plat approval. SPECIAL ASSESSMENT REVIEW Listed below are the current proposed trunk watermain and storm sewer assessments which will be the responsibility of .the developer in accordance with the net areas as final platted. 1. Watermain 32.51 Acres @ 1,120 per Acre = $36,411.20 ,• 2. Storm Sewer 32.51 Acres x 43,560 x .045 = 63,726.10, All other related trunk assessments have been levied. VI. Existing Parcels Windcrest 2nd Addition Outlots A, B, C, D, E and F Respectfully Submitted, Edward J. K�irscht Engineering Technician EJK/jj cc: Rich Hefti Enclosure 97 LOT KK[L& Il rl SETBACK$ h RL I • `l 1.. I•SE _ •I ..Ki ' � � •/ '' ,�e'\11.1• • . fior __n �``, •., % irW • ra•:.1: :: /:. ��f�l:: :.I, `I "! _ I Il li l�lll • �;t A1C .'II , 1 1. �L+..-�..� .1 •,w .t, ,. 1 ii.•~I YiQ of U. OUT T ef em J Yb til • ... . .. ,a. I I s,,.ren rl . .., r..�uo.u, ...... n•. �. Or M_ 3` .,•.a.vl ... nuw. amu mmy I ,,.• ' � � •/ '' ,�e'\11.1• • . fior __n �``, •., % irW • ra•:.1: :: /:. ��f�l:: :.I, `I "! _ I Il li l�lll • �;t A1C .'II , 1 1. �L+..-�..� .1 •,w .t, ,. 1 ii.•~I YiQ of U. OUT T ef em J Yb til • ... . .. ,a. I I s,,.ren rl . .., r..�uo.u, ...... n•. �. Or M_ 3` • W.M1C T:1 It r o : -- - , M. euuYvo• o , IliiY �I r � �'� .A' '•� f �_ W p TYPICAL LOT n...n n. ......•...,. ,,,,...,, ..,� ...•.... moi..•.`11— lee elleele ele - I u ..... ,nun .,... uZell 0 IN".= A • it -1 J. I ,.•.M l I i • SII ; ;+ i � ,� :.f W � ` 7 n C ! I I I I IWooDfD AAlA CHIIUTwG G ADIIND 41MH I , i � GIDYND 41W IHR I ) I .�fqf TING PLAN I I [ "'It/NT Iu Dj SECTION B B I I � I � �� I I i .I 1. • WOODlD AKIA I I I I �•1^L I I , ROUN KOUN P 4 • I `GD LIN6 ` III •.,' GROUND LIN6 PER I ! I $ K— ''•1 'IiIIdI L:H .il i IIII': iXI3TIN4 PLAN ) I +1 i I :In 11 SECTION i A -A i 1 IIIII j IIII IIII 111111 I ih. I! IIII I, III III'I� I Ll Ilj j11 LII I L I III Ii II III I I I I I I I I IIL, a (IIIII i4,III ,IIII'( I .L., . II II I' II III II .,I . (IIIII I IIID1 ' IIII' i'•' I I JC ALC I I r - r James R.Hill/ I' ly ,_ ion' BIRCH PARK ADD. PLANNERS / ENGINEERS / SURVEYDRS BECTIONB, t'SIENNA CORPORATION (�IHDCARHi ►uD•ARr. l _ tlOC�iPN�.�T�Y.q•�q.M�.tll� V.w N ��' . - - r .....:UOTA .WTS. je ------------- .�r r _ j •� �J, RB Ind. GB. - - _ - R•P': - .-Ind - - _ Ind A -�" - '-•�-J _ :iii P ..� - - ' -- R-1 1711.'_ Ind ,. —i - Ind _�..... - - R8� -- ::�...F R -N ...,,. - -- �s I p D NB LB—. R•11 : i 11 R -II R -!I .. R-11 • - - - --- CSC e P LB RU '�I�r R e GOLF I _ �. Rill Ra p — —�� IV � � Ind. _ _ . ; p R47� P11 -� " ""S •' R'1 R_11 p JLB -I©AAA M I LB M 1 t R -III R-1' R -IR R•III t. RB III -.:.i ;e `. .F'1+�. �,=, - • I / I ;1 1 Y: _i'.� :_:� CSC/GB/ ` _ P �W • E . •I'll t..'•' .' - _ - P Ral E \ Rfl..:.: R-11 If _K'' fab•t; \�I _ F. LB R -III LBf �^l! CSC .4r �:, • R- 4B R6 LB J R D m 0 R -I .4 o O R I P >_..R_I P� R R -II R-1 R41 - - R41 R-11 - .... ,i _— .(. .... .• Q wart. p..,,„. �` .04 / r .. AM .... r .-•. I ROSEMOUNT� i n d- MEMO TO: TOM HEDGES, CITY ADMINISTATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: MAY 7, 1989 SUBJECT: PRELIMINARY PLAT/BIRCH POND PARK ADVISORY COMMISSION REVIEWAL The Advisory Parks & Recreation Commission reviewed the preliminary plat entitled Birch Pond Park as being proposed by Sienna Corpora- tion. Commission members were aware that this is a change in the previously proposed preliminary plat for the Windcrest Addition and that such parks dedication has been previously determined to be a land dedication which has already been received by the City. It was noted that the developer is proposing that with a street modification an outlot is being created. The Advisory Commission expressed concern that if this area is to be received • by the City, it would be accepted as a gift of open space and not as a dedication for credit. KV/jj • cc: Dale Runkle, City Planner Tom Colbert, Director of Public Works 16 b APC Minutes May 29, 1984 BIRCH PARK ADDITION - PRELDIENARY PLAT The continued public hearing regarding the application of Sienna Corpora- tion for approval of the revised preliminary plat of Birch Park Addition consisting of outlots A, B, C, D, E and F in Windcrest 2nd Addition was convened by Chairman Chuck Hall. Dale Runkle reviewed the application in some detail, including the issues that were raised at the last Advisory Planning Commission meeting. They included access points to Deerwood Drive, the need for a storm sewer outlet to the east and the elimination of Fawn Ridge Drive to give access to the west. Mr. Runkle stated that the number of lots proposed along the westerly portion of Deerwood Drive has been reduced from 8 to 4 lots. A number of neighboring property owners appeared, some of whom objected and others who had • questions, particularly concerning the small lot bordering Deerwood on the East end. They objected to small lots where estate sized lots generally existed in the area. Tom Bergen was concerned about the incline to the north into the lots fronting on Deerwood Drive and also was concerned about small lots on the east. Rod Hardy was present for the applicant and stated that the location of access to Deerwood Drive would depend on the future upgrading of Deerwood Drive and recommended that the exact location be determined at such time. Mr. Runkle stated that possibly the City could consider one access for each two lots on to Deerwood Drive if the terrain requires orlpermits. Mr. Hardy stated that all lots meet the minimum lot width at setback and minimum lot size. There were also concerns about the property onithe south side being assessed for Deerwood Drive improvements and whether the developer would pay for all assessments. There was a question as to what provisions the planned development agreement includes concerning the assessments and the staff was • requested to research the issue. Brob moved, Wold seconded the motion to recommend approval of the preliminary plat for 73 dwelling units w the following conditions: 1. A revised planned development agreement shall be drafted incorpor- ating the proposed land use changes and possibly an underlying zoning of R-1 be incorporated on this preliminary plat portion. 2. An agreement shall be entered into by the City and developer that if Fawn Ridge Drive is eliminated, that proper access be provided to the west according to City requirements. 3. The planned development shall incorporate this specific plan for lot size and lot configuration. 3 APC Minutes May 29, 1984 4. The plat shall be subject to the Park Commission's review and com- ments regarding park dedication. 5. Adequate rights-of-way and easements shall be dedicated as requested by City staff. 6. All other City ordinances shall be adhered to. T. The City will require a petition to construct the proposed storm sewer lift station No. 12 and outlet for Pond JP -6. 8. The City will require a petition to construct the proposed 12 inch watermain through this plat. • Drivepgrading of Deerwood 9. The City will require a petition for the u - . 10. Utility and drainage easements shall be dedicated as referenced in this report. 11. If the utilities and streets are constructed under a private con- tract, the plans and specifications shall be prepared by a registered engineer in accordance with the engineering guidelines; otherwise, the developer shall petition the City to construct the necessary utilities and streets. 12. All future costs for public improvements shall be the sole responsi- bility of the developer. except for the watermain oversizing and one-half the appropriate cost of Deerwood Drive unless the developer has agreed by earlier agreement. • 13. Accesses to Deerwood Drive shall be approved by the City Engineering Department. 14. The developer shall be responsible for the acquisition of necessary easements across the McCarthy property to the east for the necessary storm water control within Birch Park Addition. 15. The developer shall review and maintain architectural controls on lots that are below minimum standards. All voted yes. r 9 MEMO TO: DALE RUNKLE, CITY PLANNER RE: DRIVEWAY ACCESS ALONG DEERWOOD DRIVE/BIRCH PARK DATE: MAY 22, 1984 FROM: GREG H. INGRAHAM, PLANNER I At the last Planning Commission Meeting, Staff was directed to look into existing access along Deerwood Drive. Currently two (2) driveways access Deerwood Drive across from the proposed Birch Park Plat. 'There are two (2) additional driveways, at the southeast corner of the project (see sketch). Proposed Birch Park T�0VD•A E. • P lo9 I is • • i i � JOHN i I ri -------------'----------- i , I • fi i i ._•,nNN I _ lo9 I is • • CITY OF FAGAN ;Z6J :� .�hll.. : W • :171 IugJ1 :� : Y LOCATION: F3f CF THE NW` -4 CF SECTION 22 EXISTING ZONING: A, AGRICULTUPAL DATE OF PUBLIC HARING: MAY 22, 1979 DATE CF REPORT: MAY 16, 1979 REPORTED BY: DALE C.-RUNKLE, CITY PLANNER • Applications Submitted 1. An application has been submitted requesting to rezone 80 acres from A, Agricultural to 15.7 acres to R-1, Residential Single District; 3.9 acres to R-2, Resdiential Double District; and, 32.0 acres to R-3, Residential Tawnhouse District. 2. The second application has been submitted for a preliminary plat (Windcrest Addition) which would consist of 77 acres and oontain236 dwelling units. Comments 1. The proposed plat would consist of 77 acres and contain 236 dwelling units. The Windcrest Addition plan would have a density of 3 units per acres. The average single family density is between 2 and 2.4 units per acre. 2. Presently the parcel is. zoned agricultural and the Land Use Guide indicates • that this area should develop at an R-2 density (mixed residential 3-6 units/acre). 3. The plat indicates that 3 different types of housinc units are used. This would be 28 single family units; 4 duplexes (8 units); and, 50 townhouses; 200 dwelling units. 4. The plat appears to be well designed and provides continuity to the surrounding parcels. A) Denmark Avenue provides the north/south residential collector which connects Wescott Road with Deerlood Drive. Denmark Avenue also follows the major street plan for this area. B) Windcrest land is stubbed to the west property line, to tie in to a future street in the 40 acres the City owns. C) Crestview Lane will also be stubbed to the east property line to provide access to the east. 5. The City Staff has suggested that there be a connection from the community center and Patrick Fagan Park. The developer is proposing to dedicate 14 acres to allow this connection. This has not been reviewed by the Park Committee. If the Park Committee rejects this park concept, the revised plan will return to the Planning Comnission for review. /(D 11 Niakwa Inc. May 16, 1979 Page 2 If approved, the plat should be subject to the following conditions: 1. The intersection of Denmark Avenue and Wescott Road shculd have 900 intersection istead of the proposed angle. 2. Two tot lots should be provided within the townhouse development to serve the needs of the preschoolers. The developer should also contribute costs to the Han owners Association so the tot lots can be developed. This can be worked out as part of the development agreement. 3. The bylaws of the Homeaoners Association should be submitted with the development agreement. 4. Deernood Drive should have a 40 foot half right-of-way instead of the • proposed 33 foot. 5. Lots 18, 19 and 20 should be extended to the west property line to include unusable parkland into lots. • MF10 T0: ADVISORY PLANNING C MSSION AND DALE C. RTME, CITY PLANNER DATE: MAY 17, 1979 +w1, n •a n • a. r �• The Engineering Division of the Public Works Department has the following comments to make in regards to the proposed plat referenced above: I. Vr=MS Water service will be provided to this plat by looping the existing 12'inch trunk water main on Deerwood Road with the presently under -contract 12 inch water main along Wescott Road. The northerly one-third of this proposed • plat will be serviced with sanitary sewer main from Wescott Road. The southerly two-thirds will have to be serviced through the trunk sanitary sewer provided on Deerwood Drive rpmdring the construction of a lift station in this plat because of the topographic elevation differential. This lift station installation will be part of a trunk sanitary sewer main construction that will ultimately service approximately 900 - 1000 acres adjacent to and to the east of this property. Subsequently, a petition will have to be submitted for this extension as the assessments will be spread over the entire sewer trunk district area. II. STREETS Access to this plat will be provided by the presently under construction Wescott Road a major collector, Denmark Avenue a minor collector, arra Deerwood Drive a minor collector. Because Deerwood Drive is presently an unimproved gravel roadway, it will have to be improved from Pilot Knob Road to the east property Line of Windcrest Addition. Because Wescott Road is a major collector, no direct access should be allowed onto it from private lots. • III. FASEMENIS AND RIMTS-OF-WAY Because of the classification of Wescott Road and Denmark Avenue, the following right-of-way will be required rather than the normal 60 foot residential requirement: 1. Wescott Road — 100 foot right-of-way 2. Denmark Avenue — 80 foot right-of-way 3. Deerwood Drive — 80 foot right-of-way In addition to the typical front and side yard easements, additional drainage and utility easements will be required to incorporate the high water elevation of 818 circumventing the pond located in the southwesterly corner of this proposed plat. Additional easements will also be required to incorporate the looping of water mains and extensions of storm sewer and sanitary sewer down common lot lines. windcrest Addition May 17, 1979 Page 2 IV. GRADIIWS AND DRAINAGE Surface runoff generated from this plat will be directed into a storm sewer system provided along wescott.Road which will service the northerly 258 of this plat. 'rhe remaining 758 of the runoff will be directed to the on-site storm water detention basin that is part of our master storm sewer plan located in the southwest corner of this plat. Because of the rolling topography of this 80 acres, a certain amount of excavation will be required to provide for the proper street grades in this plat. No problem is anticipated with this work. V. rMIS FOR CONSIDERATION In the approval of this preliminary plat, the following'items should be considered as conditions of approval: • 1. Property owner mist submit a petition for the improvement of Deerwood Drive to the east property line of this plat. 2. Sufficient right -of -pray shall be dedicated to provide for the required 100 foot right-of-way of Wescott Road; 80 foot right-of-way for Denmark Avenue; and, an 80 foot right-of-way for Deerwood Drive. ' 3. Five foot drainage and utility easement should be dedicated adjacent to all cannon property lines, a 10 foot drainage and utility easement adjacent to all street right -of -way, ----.additional drainage and utility easements adjacent to storm water ponding areas and along utility -extensions as approved by the City Engineer. 4. Petition for the public improvement of the installation of a sanitary sewer lift station arra trunk water main extension through this plat must be submitted. I will be available at the Planning Commission meeting of May 22 to answer any • additional questions that may arise. Respectfully submiitt/teed�, 'Aromas A. Colbert, P.E. Director of Public Forks TAC: Up jf� SETBACKS M1MC•\IgI.IIR. •.RI\..O ..R. I.w(µ OM ..R• ' I 4L(]3 , MAY 22►J 197q O , m:�w ncat�I�'• ;47 - ALTERNATIVE - A a{ DESCRIPTION SITE DATA MAY 22►J 197q O , m:�w ncat�I�'• ;47 - ALTERNATIVE - A a{ rover •M rYR, rover ne rY., tw•er s.1 rrar Ji J\ 11 Yom/. ,✓, �; I• � Ir '_� ,1�,� ,\ It n� .. •fit 1 •�°� -:: � _�.' ' s r �, ,,,��. 1u �// 7 j�� 1,, �1`✓ r i/1 I I i.i 1r1:1�� I' , _ •�I ,�.�1 i� ,."^j, �'. :' � r .i } LDCATIDN MAP I pa� " DESCE12iJD[i • r 0 SETBACKS SITE DATA I I I �� .� •�rM'e t� F �iilrr' rte' :. _ �,� rover •M rYR, rover ne rY., tw•er s.1 rrar Ji J\ 11 Yom/. ,✓, �; I• � Ir '_� ,1�,� ,\ It n� .. •fit 1 •�°� -:: � _�.' ' s r �, ,,,��. 1u �// 7 j�� 1,, �1`✓ r i/1 I I i.i 1r1:1�� I' , _ •�I ,�.�1 i� ,."^j, �'. :' � r .i } LDCATIDN MAP I pa� ► r 0 1we�, IR79 I F (M EL w 1)' )•.)':)q:/b•1r.�•^Lll.11.rf .If_ _ _ .. C x-. _ .c/._ -=*� \\•i Itis .�a:. n •� r '1i .J� �d. �'. i 1 .I` N\ tyc It '1 is 1;P..wA :��`• \� ��' ��:%'!,:i .,n,Waa \: .•I • rill''i��k�i�{'f i y `:ALTERNATIVE, `A,`:.I o1 1 r APC Minutes Page Four May 22, 1979 NIAKWA, INC. - WINDCREST ADDITION REZONING AND PRELIMINARY PLAT Planning Commission Chairman Harrison convened the public hearing regarding the application of Niakwa, Inc. to rezone 80 acres from Agricultural to 15.7 acres R-1, 3.9 acres R-2, and 32 acres to R-3; further, an application for preliminary plat approval of Windcrest Addition consisting of 77 acres and containing 236 building units. The plat would provide for 28 single family units, four duplexes with 8 units and 50 townhouses. Mr. Jim Hill appeared as did the principal of Niakwa, Inc. The City Planner discussed a proposal of the planning staff and the developer for revising the application to provide for • rezoning to Planned Unit Development because of the need for numerous variances. The Planner's report dated May 16 was reviewed by the Planning Commission. Mr. Hill explained the ' proposal including the suggested dedication of ilk acres of park land that had not been approved by the Park Committee. A number of Deerwood Drive residents appeared regarding road improvements and drainage in the general area, the instal- lation of multiple units in the development and the narrow single family lots on Deerwood Drive. Park issues were also raised and it was explained that it would be desirable to blend the park land together with proposed park to the east on the McCarthy land. There was concern about the need to cut trees and considerable excavation along Deerwood Drive to develop the single family residential homes. There was a suggestion that the residences on Deerwood Drive provide for one drive cut for two residences. Mr. Hill indicated that the developer will • subdivide the lots and Elveen Builders will construct residences on the lots. After extended discussion, Blomquist moved to recommend denial of.the application for rezoning due to the objections from the neighboring property owners and Planning Commission members, the excessive amount of present land zoned in the City for residential purposes more dense than single family, that the area is surrounded by single family, the expected increase of traffic on Deerwood Drive, etc. Sperling seconded the motion. It was noted that the density would be about A units per acre on a gross basis according to the plan less the park land with 66 buildable acres and 236 units. Mr. Hill, on behalf of the applicant, requested an amendment of the application to PUD zoning. Those in favor were: Blomquist and Sperling. Those against were: Hall, Krob, Harrison and Roszak,- Harrison then moved to continue the hearing until the next regular meeting in June to provide the Park Committee with a chance to review the park dedication proposal and to permit the developer and staff to restudy the entire project. Krob seconded the mnr.inn and all members voted in.favor to continue both applications., APC Minutes Page Three June 26, 1979 WINDCREST PRELIMINARY PLAT AND REZONING - NIAKWA, INC. Chairman Harrison then convened the public hearing regarding the application of Niakwa, Inc., for preliminary plat approval for Windcrest Addition and rezoning from Agricultural to R-1, PD, R-2, PD, and R-3, PD, covering 77 acres between Wescott Road and Deerwood Drive in Section 22. Mr. James Hill appeared for the applicant and stated that the Park Committee has reviewed the application resulting in some recommended changes in the park layout covering about a total of 12 acres. The revised Planner's report was also reviewed and a number of owners were present with questions regarding the project. There were also questions concerning the park loca- tion, whether a moratorium should be imposed by the City because of the extremely heavy influx of requestsfor development of residential property and the fact that many residential lots are -unsold or no building permits requested, there was concern about the comprehensive planning process and the density of certain undeveloped areas. There was discussion concerning percentage of land for park contribution and the staff was requested to review and report to the Planning Commission concerning the method of computing park contribution for developments. There was also concern regarding distance of homes from Deerwood Drive noting that a 40 foot setback is the::minimum requirement for minor collector streets. There was concern regarding saving trees and Mr. Hill indicated that all trees will be saved that can feasibly be saved within the subdivision. It was noted that there was need for a lift station for sanitary sewer and it was recommended by the staff that the underlying zoning be retained as Agricultural with PD overlying zoning. Blomquist moved and Sperling seconded the motion to continue the hearing until the next regular meeting so that additional information can be submitted regarding variances, calculations for park purposes and other information regarding the plat, the submission of information by the staff regarding the need to control the amount of new subdividing insofar as the ability to handle the amount of bonding burden upon the G.O. bondiing ability of the City, the planning functions and the need for comprehensive planning revisions within the City. Those in favor were: Sperling and Blomquist. Those voting no were: Krob, Hall and Harrison. After discussion, Blomquisf then moved and Sperling seconded the motion to continue the hearing until the next meeting so that the staff can study further the items mentioned above in the first motion and in addition, the concern of the Planning Commission concerning density in the residential areas for the reasons outlined in the above mentioned motion. Those in favor were: Sperling, Blomquist, and Harrison. Those voting no were: Hall and Krob. Mr. Hill indicated that he could not speak for the developer as to the revision of the application to provide for underlying Agricultural zoning. 1/0 • • RPG TuL`t 1979 The continued publzchearinq*regar'ding1.th6'application of Niakwa, [' Inc., for prelimina let approval �r ndcrest Addition and for rezoning of•ap88 acre pa=celfto1Planned Unit (� Development including single family, duplex and townhouse uses was next convenedrby Chairman Harrison. Mr. James Hill appeared for the applicant: A report dated July 14, 1979, from Dale Runkle, City Planner, was reviewed including a discussion con- cerning the building permits of the.City and the number of .platted lots, the calculation of density`and:.park dedication. It was noted that the Park'Committee had reviewed the proposal and recommended approval of the park area. Mr. Hill stated that there were slightly over 3 units per acre. Certain neighboring Property owners were present and had questions mainly about density of the development in the general area including the area to the east. It was further noted that the applicant had submitted a letter requesting an amendment to its appli- cation -to provide for Planned Unit Development approval rather than specific residential zoning. Hall moved to approve the preliminary plat subject to the conditions recommended by the Planner including the following: • • /10 APC Minutes Page Three July 24, 1979 1. That the intersection of Denmark Avenue and Wescott Road have a 900 intersection instead of the proposed angle. 2. That two tot lots be provided within the townhouse development to serve the needs of the preschoolers. The de- veloper should also contribute costs to the Homeowners Association so the tot lots can be developed. 3. That the bylaws of the Townhouse Homeowners Association be submitted with the development agreement for reviewal and comment by City staff. 4. That all applicable ordinances including park dedi- cation be complied with. 5. If the PUD agreement is requested, that a formal request be submitted by the applicants and the PUD agreement be prepared with the understanding that the PUD would have a five year limit. 6. That the property owner shall submit a petition for the improvement of Deerwood Drive to the east property line of this plat and the improvements must be ordered in. 7. That sufficient right-of-way shall be dedicated to provide for the required 100 foot right-of-way of Wescott Road; 80 foot right-of-way for Denmark Avenue; and, an 80 foot right- of-way for Deerwood Drive. 8. That a five foot drainage and utility easement shall be dedicated adjacent to all common property lines, a 10 foot drainage and utility easement adjacent to all street rights-of- way, additional drainage and utility easements adjacent to storm sewer ponding areas and along utility extensions as designated by the City Engineer. 9. That a petition for the public improvement of the installation of a sanitary sewer lift station and trunk water main extension through this plat must be submitted and ordered in. Krob seconded the motion and those in favor were: Hall, Krob, Harrison and Roszak. Those against were: Blomquist who indicated that the reason for voting no was that the majority of the parcels do exceed the three to six units per acre. Hall then moved to grant the application for Planned Unit Development with a five year limit with underlying Agricultural zoning and Roszak seconded the motion. Those in favor were: Hall, Krob, Harrison and Roszak. Those against were: Blomquist. 1tiA 11 • 'Council Minutes Page Six August 7, 1979 r e OC±.94 NIAKWA, INC.- WINDCREST ADDITION Mr. James Hill appeared on behalf of the Niakwa, Inc. application for preliminary plat approval'of Windcrest Addition and rezoning of the 80 acre parcel to provide for Planned Unit Development including 18 acres of single family, 7.5 acres resi- dential duplex and 38.7 acres of residential townhouse. The APC, after several meetings, recommended approval subject to conditions. It was understood that the applicant had revised its application for rezoning to PUD rather than specific residential zoning categories. A large number of affected neighboring property owners were present most of whom objected to the proposal. The Council reviewed the drainage area and the park land and there were questions concerning the development of the property to the west and also the tying in of the trail from the Eagan property to the northwest. There was strong concern by Councilmembers and neighboring property owners concerning access from single family lots to Deerwood Drive • which would be coming from a minor collection street and in addition, the proposed extension of Denmark Avenue through the plat. Neighbors Ic and Councilmembers objected to the direct access to Deerwood in particular and in addition, to the extreme steepness of the terrain from the lots bordering Deerwood to the street. It was recommended that the cul-de-sac in the southwest corner be extended westerly to avoid the necessity of access from single family lots directly to Deerwood. Mr. Novak appeared along with Mr. and Mrs. Raco Altobelli, property owners on Deerwood, with a petition signed by most affected Deerwood owners requesting a delay in the approval of the project by the Council until the exact nature of the Deerwood upgrading is determined. He cited numerous reasons for objections some of which were included in the petition. Also there were objections to the installation of townhouses on the south side of • Wescott Road which would destroy -the R-1 development between the Timbershore Townhouses and the proposed townhouses in Windcrest Addition. After lengthy discussion, Councilmember Smith moved and Murphy seconded to deny the application for preliminary plat approval for reasons including those cited above and in addition, the fact that the plan does not properly take into account the need for planning for access and development of the property to the west, that the quads appear to be too dense in the development, that the driveways onto Deerwood Drive are not planned properly, the objections of the neighbors including the fact that the scale of Deerwood Drive should be reviewed, questions as to the density of the entire -C development, that there are an excessive number of driveway entrances directly on to Denmark Avenue which.could cause considerable congestion and the need for additional study of the entire plat in light of terrain problems, highway problems, future development to the east and west, and etc. All members voted in favor, There was no action taken on the application for rezoning. IzY MEIvO TO: THOMAS L. HEDGES, CITY ADKMISTRAROR FROM: DALE C. RUNKIE, CITY PLANNER DATE: AUGUST 20, 1979 On August 7, 1979 the Eagan City Council acted on the Windcrest preliminary plat. It is the Staff's understanding that the Council denied the preliminary plat for the following reasons: 1. The plan does not properly.take into account the need for planning for access and development of the property to the west. 2. The quads appear to be too dense in the development. OThat there are an excessive number of driveway entrances directly onto • Denmark Avenue and Deerwood Drive. Staff would like to respond to the reasons for denial of the Windcrest preliminary plat. The first item of concern that the Staff had with the Windcrest Preliminary plat was how access could be provided to the triangular parcel which lies between Skovdale #2 and Skovdale Addition and west of the proposed develoarnrt. After reviewing the topography with the Consulting Engineer, Public Works Director, Planning Consultant and City Planner it was determined that it was unfeasible to provide a road to the property to the west. The other factor involved is that there is expected to be a ponding area dedicated in the western portion of this plat that would have a high water elevation of 818. If a road would be extended to the west on the Windcrest plat, a substantial amount of filling of the Ponding area would be required in order to construct the road. Therefore, the Staff has recacnended that a stub street to the west is unfeasible from this proposed development. The developer is proposing to stub a street to the Orr property directly east of the proposed develoment. Besides providing access from the Windcrest preliminary plat the Orr property would also have access to Wescott Road on the north and Deerwood Drive on the south. Staff feels there has been adequate access provided to the property on the east. The second reason for denial relates to the density of the Windcrest development. In'reviewing the Proposed development with the Eagan Land Use rAdde, the guide indicates an R-2 land use which is a mixed residential of a density of 3 - 6 units per acre. The proposed Windcrest development fits this lard use designation. The following is a breakdown on the density of the proposed develoument: IAND USE ACRES ElgLG. UNITS UNITS/ACRE UNITS ALIAWWFD W/0R0I^D1NCE 52 R-1 (single) 16.7 26 1.5/acre 3.6 units/acre R-2 (duplex) 4.4 8 1.8/acre 5.8 units/acre R-3 (quads) 32 200 6.25/acre 7.2 units/acre Road Row 11.5 Park 12.4 Tom 77 234 ti3 ii U U Memo — Windcrest August 20, 1979 Page 2 The net density of Windcrest development is 4.4 units per acre or an overall density of the 77 acres would be 3 units per acre. Ordinance 52,07, Subdivision 5a indicates that townhouses shall have 6,000 square feet per dwelling unit. According to the zoning ordinance there is no lot size required for a townhouse development. In calculating the density for a townhouse development, Staff has always interpreted this ordinance that the net available lard would be divided by the 6,000 smiare feet to determine the maximum anoint of units which could be placed on the developable parol. The open space remaining after the buildings have been constructed will be governed by a townhouse association which allows the open space to be used by all homeowners in the townhouse development. Therefore, it is the Staff's opinion that no variances will be reouired within the Windcrest development. The last itan Staff would like -to address themselves to is the number of accesses onto Denmark Avenue and Deerwood Drive. According to the policy for interior collector streets, direct access has never been restricted in the past. The only function of that interior collector street is to move neighborhood traffic out of the neighborhood to the next higher level of road which in this case would either be Wescott Road or Pilot Knob Road. According to the major street Plan. Deerwood Avenue is not proposed to be extended east of Patrick Fagan Park and Denmark Avenue is not proposed to be extended south of Deerwood Drive. Therefore, the function of these roads would only be to get the traffic out of the neighborhood instead of providing a through traffic movement. At present Deerwood Drive has direct access to all individual properties and the Windcrest plat would be the first access that would be restricted. Also, other developments which have been approved in the past has allowed direct access onto interior collector streets. If access is not allowed to these types of streets then additional cul-de-sacs or loop streets would have to be provided. The developer has indicated that he could revise the proposed plat and extend a cul-de-sac tc the west which was suggested. However, substantial grading and removal of trees would be required. The developer would also require a variance because the proposed street wouldexceed the 500 foot requirement' for a cul-de- sac street. The developer has also indicated that he would need to keen access as is on the lot west of Denmark Avenue which had access onto Deen,+ood Drive. The developer has also suggested moving Danmark Avenue to the eastrtion of the plat and keep the proposed street as a residential street. The proposed Danmark Avenue would not meed to be constructed at this time because all lots would receive access from the residential interior street. Staff has been working with the Windcrest plat for some time and has thought that all dense requirements were being met. Staff is looking for suggestions or recommendations ,from the City Oouncil on which way to proceed with the Windcrest preliminary plat Sincerely, Dale C. Runkle City Planner DCR: Up 11W WINDCREST ADDITION PLAT Mr. James Hill, consulting engineer, was present and ?` requested direction as to several new schemes for Windcrest. The Council permitted Mr. Hill to briefly portray three new schemes providing for changes in road alignments, cul-de-sacs, and accesses to collector streets. Comments were made by the Council and no action was taken. WINDCREST ADDITION PRELIMINARY PLAT AND REZONING Mr. James Hill appeared on behalf of the application of Niakwa Properties, Inc., for rezoning from Agricultural to PD, Planned Development and preliminary plat approval of Windcrest Addition lying between Deerwood Drive and Wescott Road East of Pilot Knob Road. The APC recommended approval on October 23, 1979, subject to the conditions outlined in the minutes. A number of neighboring owners were present. Mr. Hill reviewed the proposal which was a revision from an earlier plan done in mid -1979. The proposal consisted of 77 acres with 56 single family lots, 16 duplexes with 32 units and 31 quadrominiums with 124 units. Mr. • Hill indicated that the density was reduced and the single family r City Council Minutes I ) November 20, 1979 Page Nine and duplexes were increased in numbers. There were some strong objections of neighboring property owners present in the audience to the proposed grade of Denmark to Deerwood and also objections • to the required upgrading of Deerwood Drive and the expected assess- ments in the event that the project is approved. Mr. Robert Hanson appeared and objected to the proposed road running Westerly across the North portion of his property. Two petitions from homeowners on Deerwood Drive were read which recommended delay until the Deer - wood Drive upgrading is totally planned and costs are estimated. They also objected to direct single family access to Deerwood Drive,J that all single family lots be zoned Estate District. Mr. Parranto recommended that the quad.rominiums not lie adjacent to the R-1, Single Family lots and Mr. Hill indicated that the develoopers agree to reducing some R-4 units to R-2 as recommended by the Coun- cil. Mr. Bill Rydrich was present and suggested the City Council scrutinize closely the use of City funds for improvement of low priority roads such as Deerwood Drive and requested a feasibility study before the approval of the application. Wachter moved and Egan seconded the motion to continue the applications until December 18, 1979, at 7 p.m. and to request the City Engineer to prepare a feasibility study for street improvement for collector streets and also all internal utility improvements and to report back to the Council. All members voted in favor. Ivy r'`—, is i, �. .-y_. :F •.:1 �.4A r. City Council Minutes January 15, 1980 ` Page Four PROJECT 11293 - WINDCREST ADDITION UTILITIES AND STREETS Mayor Blomquist convened the public hearing regarding Project #293 for Windcrest Addition for sanitary sewer, water, storm sewer and street improvements consisting of Improvement Project #80-7 at 7:15 p.m. Mr. Rosene explained the pro- ject in detail and reviewed the feasibility report. He indicated that a lift station will be required for sanitary sewer. A number of neighboring property owners affected were present including Tony Caponi who objected to assessments for his property on.County Road °30 as did Torn Rooney. There was discussion concerning trunk sewer oversizing assessments including those proposed against the Patrick Eagan Park land and it was explained that when the trunk is installed within one-half mile from property that the City policy is to assess the benefitted area. There were objections to the assessments for area water purposes to the South and objections to the road assessments on Deerwood Drive. A petition from, affected property owners on'Deerwood Drive had been submitted at an earlier meeting objecting to those road assessments. There are six property owners affected on Deerwood Drive due to street improvements, with three of them present initially objecting to the proposal. Mr. James Hill, planner, appeared for Niakwa, the develoo_er, and indicated chat the developer would accept an assessment for the 44 foot urban cross section on Deerwood and would not object to Deerwood improvements being installed at a later time. There was also discussion concerning whether the application for rezoning and preli- minary plat approval should be held prior to determination by the Council whether to proceed on the public improvements. Parranto moved and Wachter seconded the motion to close the public hearing regarding Project #293. All members voted in favor. Councilman Smith was concerned about proceeding and suggested an advisory consensus from the Council as to whether it would approve the rezoning and the pre- liminary plat. After discussion, he indicated that his considerations were: (1) • that the Council will review the street unit charge now in existence and (2) that the Council could delete the Deerwood Drive improvements but undoubtedly the improve- ments will be requested in the future because of potential traffic, dust, noise, etc. Mr. Parranto proposed that assessments in any event be levied on the North side of Deerwood Drive even though the Deerwood Drive improvements not be installed at the present time. Wachter stated there would be increased maintenance costs on Deerwood and it is more economical to do a larger project than a smaller project. Mayor Blomquist was concerned about the park area assessments and the deficits in the road assessments due to improvements on Deerwood having a low priority for the City. There was also discussion concerning reduction of three quad units to be changed to duplex units because of the proximity to single family housing and Mr. Hill agreed that the developer would do so. Parranto then moved and Smith seconded the motion to rezone the property from A, Agricultural, to PUD, Planned Unit Develop- ment. All members voted in favor. Parranto then moved and Smith seconded the motion based on the findings mentioned above and the reports of the staff to approve the preliminary plat of Windcrest Addition subject to all recommendations including the following: I. That the reduction in the quadrominium units by 3 to be changed to duplex units as proposed on the plat. have a 90° 2. That the intersection of Denmark Avenue and Wescott Road should intersection instead of the orocosed anele. _*,_4 3. That a tot -lot should be required within the quad area to provide for the needs of the preschoolers. 4. That a planned development agreement be approved by the City for a maximum of a five (5) year term. 5. That grading and drainage plans be approved by the City Engineer. 6. That the bylaws of the homeowners association be submitted with the development agreement for approval by the City staff. 7. That the proposed development be phased within the proposed plat. 8. That all other applicable ordinance requirements be met. 9. That the property owners agree to the improvement of Deerwood Drive to the East property of this plat and agree to pay all applicable assessments. 10. That sufficient -right-of-way be dedicated to provide for the required 100 foot right-of-way of Wescott Road, 80 foot right-of-way for Denmark Avenue, and 80 foot right-of-way for Deerwood Drive. 11. That a 5 foot drainage and utility easement be dedicated adjacent • to all common property lines, 10 foot drainage and utility easements adjacent to all street rights-of-way, and all drainage and utility easements adjacent to storm water ponding areas and along utility extensions as designated by the City Engineer. 12. That a petition for installation of a sanitary sewer lift station and trunk water main extension through this plat shall be submitted by the developer. 13. That park land be dedicated according to the recommendations of the Park Committee. All members voted in favor. Smith then moved and Wachter seconded the motion to order in Project #293 consisting of utilities and streets in proposed Windcrest Addition area with the condition, however, that the unit.charge for street improvements will be recon- sidered by the Council and that the assessments including unit charges as reviewed by the Council during 1980 will be applied to any construction or development in Windcrest Addition. There were three property owners present who originally opposed the project but indicated that they did not oppose it any longer after having it explained to them that undoubtedly the improvements will be installed on the Deerwood Drive within the very near future. Councilman Egan indicated that he opposed the improvements on Deerwood Drive because of the proposed deficit in the street fund. Those in favor: Wachter, Smith and Parran.to. Those against: Blomquist and Egan. I til CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT BIRCH PARK ADDITION APPLICANT: SIENNA CORPORATION, ROD HARDY LOCATION: OUTLOTS A, B, C, D, E, & F WINDCREST 2ND ADDITION EXISTING ZONING: PD (PLANNED DEVELOPMENT DISTRICT WHICH INCLUDED SINGLE-FAMILY, TWIN HOME AND QUADRAMINIUM UNITS DATE OF PUBLIC HEARING: APRIL 24, 1984 DATE OF REPORT: APRIL 19, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted to replat a portion of Windcrest 2nd Addition to Birch Park Addition consisting of approximately 42.5 acres and containing 77 dwelling units located on Outlots A through F, Windcrest 2nd Addition. COMMENTS In 1979 a development proposal was submitted for a planned develop- ment consisting .of approximately 80 acres and was proposing to develop 56 single-family homes, 38 twin home units, and 112 quadra- minium units, for a total density of 206 dwelling units. The higher density was proposed on the north with the twin homes and quadraminiums, and the single-family being .developed on the south. Also included with this development proposal was some park dedication in order to link the City Hall to Patrick Eagan Park. The present development that has taken place on this partic- ular site is on the northern portion, which is the only area that had access to sanitary sewer. As you are aware, the City has authorized the extension of a trunk sewer and lift station which will have to be constructed in the center to southern portion of this proposed development which will then run easterly across McCarthy property to Gabberts development and continuing easterly to the Lexington Square develop- ment. With this sewer extension, the rest of this parcel becomes accessible to utilities and would allow development. In 1979 the City reviewed this particular development and allowed 206 dwelling units. The applicant is now proposing to replat a portion of this -into all single-family lots. The portion being replatted allowed 36 quadraminium units, 8 twin homes units and 56 single-family units. The applicant is proposing to plat 77 single-family lots or,a net effect of a 23 -dwelling unit reduction. /Z1" CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 PAGE TWO The northern portion of the proposed plat would remain the same where the same street connections would be provided, however, the replatting of some twin home and quadraminium lots would change to smaller, single-family lots with the smallest lot being 10,100 square feet. The lots proposed would have a minimum of 65 -foot lot widths but the depths lare substantial to provide quite a bit of liveable area per lot. The average lot size proposed is 18,100 square feet or approximately 6,000 square feet above the minimum R-1 lot size requirement: Included with this report is a matrix showing the lot and block configuration and the lot size requirements for each. The circulation or access - to this development would be the same as what was originally proposed. This preliminary plat would extend Denmark Avenue from Wescott Road to Deerwood Drive and Denmark Avenue would be the main street providing access to this development. The street continuity to the north is the same as what was originally proposed with the Windcrest .Addition. The southern portion of the plat changes in regard to interior street access. As you may or may not recall, there was a great deal of discussion regarding access onto Deerwood Drive and also in how access would be obtained to the parcel directly west of this development proposal. At that time, the City Council requested that an additional street be provided from Denmark Avenue to the- property to the west. This street was proposed to .be Fawn Ridge Drive and proposed to cut through the northerly portion of the lots abutting Deerwood Drive. This would then provide access to the west and also not allow all of the direct accesses onto Deerwood Drive. After re-evaluation of street grades and cost to construct Fawn Ridge, the applicants 'again are proposing not to construct Fawn Ridge Drive but to eliminate this Istreet and provide direct access onto Deerwood Drive. In reviewing the costs and the grading which would have to be done to construct this street, the developers feel it is not feasible to construct I this road in regard to costs involved, also in regard to the grading and devastation to the existing property. The issues now arise again in regard to access onto Deerwood Drive and access to Ithe property to the west. Presently, it is the City's understanding that the developers now of Birch Park Addition also have Ian option to buy the parcel to the west which does not have access at the present time. It is staff's understanding that the applicants would propose to purchase the parcel to the west and obtain fill from the con- struction of I -35E and substantially fill the valley in order to provide a direct access onto PilotlKnob Road. This then should eliminate the issue as to how access could be obtained to the property to the west. I — • CITY OF EAGAN REVISED PRELIMINARY PLAT, BIRCH PARK APRIL 24, 1984 PAGE THREE The applicants are proposing to dedicate the same open space as the City had requested for park dedication. Again, this dedica- tion would then allow the City to move closer to obtain the lineal trail system from the City Hall to Patrick Eagan Park. South of the park to be dedicated, or the closest to Deerwood Drive, all of the lots exceed the 12,000 square -foot requirement. However, there are some lots along Deerwood Drive which have a 70 to 75 -foot lot width at the setback but the square footages are far in excess of 12,000 square feet. All of the lots abutting Deerwood Drive have a minimum of 100 -foot lot width and range from 12,000 square feet to 35,000 square feet in area. If the revised preliminary plat is approved, it should be subject to the following conditions: • 1. A revised planned development agreement be drafted incor- porating the proposed land use changes and possibly an underlying zoning of R-1 be incorporated on this preliminary plat portion. �. An agreement be entered into by the City and develope that if Fawn Ridge Drive is eliminated, that proper access be provided to the.west. 3. The planned development incorporate this specific plan for lot size and lot configuration. 4. The plat be subject to the Park Commission's review and comments regarding park dedication. 5. Adequate rights-of-way. and easements be 'dedicated as •. requested by City staff. 6. All other City ordinances shall be adhered to. DCR/kf 136 INEERING RECOMMENDATIONS 1. The City will require a petition to construct the proposed storm sewer lift station No. 12 and outlet for Pond JP -6. 2. The City will require a petition to construct the proposed 12" watermain through this plat. 3. The City will require a petition for the upgrading of Deerwood Drive. 4. Utility and drainage easements shall be dedicated as referenced in this report. 5. If the utilities and streets are constructed under a private contract, the plans and specifications shall be prepared by a registered engineer in accordance with the engineering guidelines; otherwise, the developer shall petition the City to construct the necessary utilities and streets. 6. All future costs for public improvements shall be the sole responsibility of the developer except for the watermain oversizing and one-half the appropriate cost of Deerwood • Drive. • tI MEMO TO: THE ADIVISORY PLANNING COMMISSION, C/O DALE C RUNKLE, CITY PLANNER FROM: EDWARD J KIRSCHT, ENGINEERING AID DATE: APRIL 18, 1984 SUBJECT: BIRCH PARK ADDITION The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and the City Council. Drainage/Topography This proposed development is located directly North of Deerwood Drive and South of Windcrest 1st and 2nd Additions and is located in the East � of the Northwest < of Section 22. The existing topography consists of rolling hills with the North h sloping • to the South and the South portion (which is heavily wooded) of this proposed development sloping to the North towards existing Pond JP -6 and JP -10. Figure One (1) illustrates the relationship of 'this proposed development- being located within the J major drainage district as defined by the Master Storm Sewer Plan. A major part of this plat drains into Pond JP -6 which in turn, by the proposed lift station #12, will be pumped to the East into Pond JP -10. The developer shall submit a petition to the City Public Works Department to have the necessary lift station and storm sewer be constructed. The developer shall contact the Department of Natural Resources and obtain the necessary permits required for any proposed construction near the JP -6 ponding area, if appropriate. Watermain and Sanitary Sewer Watermain and sanitary sewer of sufficient size and capacity exist within the proximity of this proposed development to provide •1 service to it. The developer shall submit a petition to have the City construct a 12" watermain through this property as per the City of Eagan Master Water Distribution Plan. Proposed watermain dead end in the proposed cul-de-sac shall be looped. Streets Access to this proposed plat is by Denmark Avenue from the North through Windcrest 1st Addition and Deerwood Drive from the Southwest. The developer should submit a petition to have the City upgrade Deerwood Drive along the South plat boundary. The City will require a sidewalk be constructed along the South right-of-way line of Deerwood Drive. It is proposed that Denmark Avenue will be constructed through this plat from North to South and will provide excellent traffic flow. Sidewalk shall be constructed along the West right-of-way line of Denmark Avenue from Deerwood Drive to the proposed Windcrest Avenue in accordance with City policy. ADVISORY PLANNING COMMISSION April 19, 1984 Page 2 Easements - Right -of -Way The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5') in width adjoining side and rear lot lines. The City will require utility easements a min. of.15'in width for all watermain, storm sewer and sanitary sewer not constructed within the street- right-of-way. This item will be reviewed again when a utility plan for this area has been submitted along with the proposed final plat. The City will require drainage and utility easements over and across all property within this proposed plat below the 818.0 elevation which is the proposed high water elevation of Pond JP -6. Erosion Control Plan The developer shall submit an erosion and sediment control plan • to the City for review and approval. Assessments Area, assessments shall be paid at the time of final plat or a request can be made to spread these assessments over a period of years (as per City policy) by executing a Waiver of Hearing. The final amount of area assessments for watermain and storm sewer will be determined by the City according to the rates in effect at the time of final plat approval. SPECIAL ASSESSMENT REVIEW Listed below are the current proposed trunk watermain sewer assessments which will be the responsibility of the in accordance with the'net areas as final platted. 1. Watermain 32.51 Acres @ 1,120 per Acre = 2. Storm Sewer 32.51 Acres x 43,560 x .045 = All other related trunk assessments have been levied. VI. Existing Parcels Windcrest 2nd Addition Outlots A, B, C, D, E and F Respectfully Submitted, k- J. K1i r s c Engineering Technician EJK/jj cc: Rich Hefti Enclosure 0 and storm developer $36,411.2040 63,726.10 '2ND (1 _ / II D- I 44, 1 / 1 �,- ��• < 0 Wi y ILS L_ SI J1 5 - FIS _ ,moi1111111111jrro— CITY _ LL • 0 ----- - 1 'f Subject J-62 \ } Parcel 0 / ��``,,o 8''::�rT, •.t:�� JP -10 ta.p12. 820.8 927.8 15 4 -58 J-57 „ 1 � I _I a EAGAN. RK --! FIGURE 1 D-23 D -2E OTT JI-5 , i 1 LOT ARIAI Disc.,, I.G. IL'PW "-I v • •mti a I—I e r.. r. r.r...rr...n up •u n. Ii4• W'rinlrl ^ v r. rnn •n1—• 1`T're I,J •'. 1 ...... ..... ,- r... ..... -r. T4r{-�� 1 I i ', MIN ci . ;; Q j a Cal 41.: -. —4— L �1 •�'' 1�; SSS m ItIL \`\1\�� \• LVA �'ai. I ! . •.,All . , y j' Cis �'• �,•; 1 f fl.� �f//i:j�'I: +r.:�l;,�ir .1`. ./' •�, ��/�_1.• +.•• .'I •I .y (: 1 .— ma 11Y ..'.i 11, n,r., r.r.1r r•-i.l .rr .....—......,, ...� n.. [Z OF • i ......�.,. 111 i• •�� P F'�-�ci o � o: �•• . l•' 1 v_ Q J i T • \ ` ff::::.1 Qin ;T 111 ..1 .�•�� ter• s.� ' Vt. •• ....0 �. � 1 �1T _-` .. n- i•, m ....1 Y u. (� o.. c.w lie. • • W .�W s "L'•.• O.n •� u�•u Q 1 �I e.� � • • i i• •�� P F'�-�ci o � o: �•• . l•' 1 v_ Q J i T • \ ` ff::::.1 Qin ;T Vt. _-` m J i. W • moi•• Q 1 • ` 1 j r.lp• I• ��:.yy �, •'•F•� ,.//.. Tal __ _ ;it ;.t � I i'. •. .• 4•II[1 TYPICAL LOT o.....r.r .�...�. ... ... r... �� • i ''yH,.N Fr...r r.n r wi 'FY u' nrw rwwu• r.,•r �. arirrN v,rH� Y .r. u .s�^r x r •.n.a4 rnN '�J �•,• -, rT Nlr•. W.u. urr. r • r rYY •ril ••.�u ........... ...rrr i.rrr r"n. rr. -x rr.-. nw ..,. ..r.. y .. ..r ,. ..r, �..,rr. ......,r .. •r. w 1 - . — .,. .� r.. r .. ..... �.r .rn ..... .F,.�. n.^.�.•.....�....r r�... r.�.. ...r r,. rr..� •Y m. r .-.o.�r r� I «ee I ' I I I I I I I I i I I' I I I ' Wo IoRD AREA I jrf/W • I I i ! i HL• I /EIf If TIH6 ICRDVND LIMB I y DIou"o LIYR pox i I 3 j \bfurmG PLAN ) I I I I I I [ wruUr •u D] I D (SECTION B I B I y 4 ' I I I I iotffA IID I I ' ' W , I i I O I I D 60.0uND LING PERi, I $ PRISTIN4 •I r,' I � I o RECTION A —A! .111 I I I lo• i I� Iiul IIIIII i1 ;III r ! I --![AL[ I _.. Ywll. �••�'�� = )amesR.Hill, If1C ,�_ Eoe BIRCH PARK ADD. r� PLANNER5"ENGINEERS /SURVEYORS BECTIDNB. SIENNA CORPORATION I ruloca"T ruD•A/r.l CRO I!I 1: II I I % I I 'I'I I'I i.. I I I iil Illy Il I i i,lll I I�IIILI I� 1'1 I I I I ' Wo IoRD AREA I jrf/W • I I i ! i HL• I /EIf If TIH6 ICRDVND LIMB I y DIou"o LIYR pox i I 3 j \bfurmG PLAN ) I I I I I I [ wruUr •u D] I D (SECTION B I B I y 4 ' I I I I iotffA IID I I ' ' W , I i I O I I D 60.0uND LING PERi, I $ PRISTIN4 •I r,' I � I o RECTION A —A! .111 I I I lo• i I� Iiul IIIIII i1 ;III r ! I --![AL[ I _.. Ywll. �••�'�� = )amesR.Hill, If1C ,�_ Eoe BIRCH PARK ADD. r� PLANNER5"ENGINEERS /SURVEYORS BECTIDNB. SIENNA CORPORATION I ruloca"T ruD•A/r.l I • r .arum .. • • � -ib�h �if. „e -n u._o, nwrr � :'6`'. 1' ��r•. ..• ., •; ,. fuo• na rnw auowu url 00/ 1/Itl7/NI/l1 � • �"I e j n�. as �. .p ' .` •��r ��b,,�: 1�.d, i � -+- -�•- _ � < I All - a r , . M N BI RB n `SC TO BR L LB R-4 CSC _ ApDITIO ' CARRIG �' �• d � HILL ,nr----- ---= I Jl, Il �` A GOL - -'1 r COURS PILOT Nos R T14 PF ' ifwooD "`SSC ' ;.• �� .I LB wi '- CENT R•.`< +—i RAILS R _4 cII PI 51 R 2 R-4 l S ?I c 09 R-3 r -I R-1 R- -HA R- - R-1 R -I ma � . qESIOT Ti ROAD/ K PF 1 n ) T. •. C PD •t; •_4 � �ig�1Lc�..��t;c PF u� V y. Z `fit" K D q °` o '' C` y..c. 4 \ . PF ,p PF I HILLTO A i Ac H A R;I .—PF /M • i ...tKUOTA v r5. --=cam=. . _ - �•' - - - B l Ind - 0 .. _ ./,' L 4W � - •, •.fir., NNy/% ` ...� ,� ..-r... Ind. < . Ibl... . Indy_. - r _ _� _�" w;r • ..�-- - Ind -_.... — '~R•1 P R-II' ••� Ind. �. _. .RN �• 1 • __a ... .-:. _ - - Ind. •"� R&D R .40 Ral D _ R-17 CSC® P • �/ RSV GCIF ppCEO R'R R-1 - R1 E p R-IV.. R•111 �.� CIT Ind. / '.:R_j: � • i. CITY Ind. II _ R-II :� . p al- ;R-1- GB� :alw P RII-II M • I' E P R-111 - _-Y^� - y`-may.-�'•�i Ei c Rdll RB _ III '.::: ••: i - \ R'I R'III ",i:.�C: ••' �u' IR-111 �_ R41 CSC! -d E .R-11 NB w LB R-III LB . SRI. •_� CSC _ - a,B RB r� O RI R-I . R-II Q R-II ` -r 1 Oi4UE•% L c % •/ VALLEY1 r'� 4 f �-� C�ROSEMOUNT I MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE C. RUNKLE, CITY PLANNER FROM: RICHARD M. HEFTI, ASSISTANT CITY ENGINEER DATE: MAY 24, 1984 SUBJECT: BIRCH PARK ADDITION PRELIMINARY PLAT ADDITIONAL INFORMATION Some important information regarding this proposed development was inadvertantly omitted from last April's Engineering Report on this proposed development. It is important to note that the outlet for Pond JP -6, which was required as a condition of final plat approval, may require crossing the Patrick McCarthy property. Presently, there are two alterna- tives under preliminary study. Both of these alternatives require • crossing the Patrick McCarthy property. One alternative consists of raising the high-water elevation of pond JP -6 to facilitate a gravity storm sewer outlet to the east into pond JP -10 and ultimately to Hurley Lake. Another alternative would be to install the lift station as proposed on the storm sewer comprehensive master plan and cross McCarthy's property with a force main. Subsequently, Staff would recommend that this development be respon- sible for the acquisition of the necessary easements across the McCarthy property thereby providing the necessary storm water con- tol within this subdivision. I will be available to discuss this matter at the Advisory Planning Commission meeting on May 29, 1984. Respectfully submitted, IG G /1L Richard M. Hefti, P.E. Assistant City Engineer RMH:jbd Agenda Information Memo June 19, 1984, City Council Meeting Page Nineteen SOUTH OAKS POND WATER ELEVATION D. South Oaks Pond Water Elevation -- At the May 15 Council meeting, several councilmembers expressed concern pertaining to the stabilization of the water elevation of South Oaks Pond (LP -49) located north of Cliff Road between the South Oaks Addition and the Overhill Farm Addition. Enclosed on page I Ltl is a history of the water elevations of this pond since the completion of the construction under City Contract 82-1. Also enclosed on pages 145 and�is a status report summarizing their firm's observations of this pond and corrective work to solve this problem. The consulting engineer and Public Works Director will be available to discuss and review this information with the Council on June 19. .ACTION TO BE CONSIDERED ON THIS ITEM: To receive the status report for South Oaks Pond elevation and authorize staff to take appropriate action as determine from the discussion. • 143 SOUTH OARS POND (L.P.-49) B.M. Plate on Top of Trash Guard on F.E. 917.23 Date Elevation of Pond LP -49 (N.W.L. 917.37 May 26, 1983 917.02 June 1, 1983 916.86 June 29, 1983 916.92 July 13, 1983 916.56 July 21, 1983 916.77 July 28, 1983 916.44 August 3, 1983 916.03 October 10, 1983 913.63 October 28, 1983 913.68 November 1, 1983 913.58 • November 7, 1983 913.13 November 10, 1983 913.33 4.5" Snow November 14, 1983 913.28 November 21, 1983 913.49 December 13, 1983 912.89 3" of Ice on Pond February 10, 1984 912.67 March 21, 1984 915.47 May 14, 1984 916.33 May 16, 1984 916.33 May 24, 1984 916.13 May 29, 1984 915.82 • June 7, 1984 916.58 June 8, 1984 916.42 June 11, 1984 916.62 A.M. June 11, 1984 916.60 P.M. June 12, 1984 916.77 A.M. ,q ��3 w 36 , e s n pot 6t.2.636-460o 1,2_686-46Oo 0G4,, G4nn R. C� E ftm w R � P.E Rai*A. JOM'MC R4nf. PE COntwp . P.E `luneRob 4m P., Req�R'T w. 14. 1984 ,oar �^^aP PE. Ma. C. Pk *PP Dw4zW r, �„ E. A. gy &N .. P. f Cit OF Ea T �A-/!<M1mq PE 3830 pilo ga° N4� PE Eagan t Knob Road � R. Pew. pE r Mn, 55121 CAeyn Armor'• P.E Attn: ley Ao Pe E", Mr. Tom Colbert H -14M N. O&a Sout Re: egan OISs Pond (LP -49 File No, 49 � Storm Sewer Dear Tom, This wi since ll Provide a Status report Our The elevat report written for the meeting Obaeryst. dinginstbeneath ar and the Pond has beenting ,,serve May 15. on she South pa • The Pond Bath the Pipe. to block the seems possMon'torieie since the clay Oaks Pond View tO 916 5 w o be mei flow of water collar h etai s 1 in the rock b d- hie nin e Pond at the Old topogr@ PProximae 1 evel reason c Also time Phic ma Y go, be ab1Y we a rey the to Pa of low th 11 et flowhows that aPPro f the 8 edinphlca maps wthe ere a shows thatverfthe low ole aan tie� ation This re irectIy intomateIY 10.8 seer n Of the ad made is aPPro elepgtion A re- Preaent erWe havr a at wen Of tot cent 1118atel )f this a now In the a checked thestorm ease ° O dralnaln $e ar a streets al rat er than i Farm a edition throughmehieles. at The P dsewer end sanitarytO the Pond oftpPro°tO the Pond. or not more clohere is any ad sewer li4e so outhOn the ids of sewer lines b zimatelY 30$, Cl. visual at were t which selY�ime w ld be ince I flow from se not P°aslbl Road is now OvOb eservation rflow. would [18ht tel sty sed at andaiggOf the joints to releviseethe this time etermine whe�he8 mee general so time Pected at the could be time of comPleCae Ines 0 llOweVerriag abdry v e r Bene h I oes are bet�edlowerllow the area - ele et; 4°aturaIs a l seQPady Ioam which eOn of contracttand iwe a rl ge thr 1404c and it is believed Ough the sallgh The relat, lmper- adja Page 1. there is a naturaldrainage • • -7-11-:" - City of Eagan Eagan, NN Re: File No. 49 June 14, 1984 gradient through the soil from this pond to the adjacent ponds. The possibil- ity of providing additional sealing of the bottom of this pond was earlier in- vestigated and was considered to'be quite expensive. It is believed that the action taken to date on the sealing of the rock bedding has provided a seepage condition no different from that which was in existence at the time the proj- ect was started. It is suggested that further observation be made on this pond during the norm- al summer months to see how it responds to dry weather. Please advise what further action you desire to be taken. Yours very truly, BONESTROO, ROSENE, ANDERLIK b ASSOCIATES, INC. Robert W. Rosene RWR:li 1404c Page 2. /44A Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty PRELIMINARY PLAT FOR PILOT POINTE A. Sienna Corporation for Preliminary Plat of Pilot Pointe Consist- ing of Approximately 8.8 Acres and Containing 20 Single -Family Lots -- A public hearing was held by the Advisory Planning Commis- sion at their May 29, 1984, regular meeting to consider an applica- tion for a preliminary plat entitled Pilot Pointe consisting of 20 single-family lots on approximately 8.8 acres as submitted by the Sienna Corporation. The APC is recommending approval of the preliminary plat to the City Council. For a copy of the City Planner's report, refer to pages / r through /56 For a copy of the Advisory Parks and Recreation action on this item, refer to page 7 For a copy of the APC action, refer to page(s) • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat of Pilot Pointe as submitted by the Sienna Corpora- tion for approval. Cl /447 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT - PILOT POINTE APPLICANT: SIENNA CORPORATION - ROD HARDY LOCATION: NA OF SECTION 22, EAST OF PILOT KNOB ROAD EXISTING ZONING: R-1 - RESIDENTIAL SINGLE FAMILY DISTRICT DATE OF PUBLIC HEARING: MAY 29, 1984 DATE OF REPORT: MAY 22. 1984 REPORTED BY: GREG H. INGRAHAM, PLANNER I APPLICATION SUBMITTED: An application has been submitted requesting Preliminary Plat approval for Pilot Pointe. The plat consists of 20 single family lots on approximately 8.8 acres. ZONING AND LAND USE Presently, the parcel is zoned R-1 which would allow only single family lots with a minimum width of 85' and containing at least 12,000 square feet. COMMENTS The proposed site is located north of Deerwood Drive and east of Pilot Knob Road. It's east property line abuts with the proposed Birch Park project which is also under consideration during the May 29th meeting. Access would be off of Pilot Knob Road 950' north of the centerline of Deerwood Drive. Project circulation would be on a proposed cul- de-sac with a stub street to provide future access to property to • the north. The cul-de-sac would eliminate the need to extend an access road west from the adjoining Birch Park Addition. No access is proposed to the.parcel south of this project. Ideally, the southernly parcel would be developed in conjunction with the subject parcel due to the shared topographic and access conditions. The parcel topography is quite steep with a high point of 900 feet elevation and a low point of approximately 8301. The applicant would utilize roughly 250,000 cubic yards of fill from the 35E construction project to raise the majority of the site. The proposed plat meets all the lot size minimum requirements and all the setback requirements except for Lot 1, Block 1 on which the applicant is requesting a 10' variance from the 50' required setback from Pilot Knob Road. 14 ADVISORY PLANNING COMMISSION PRELIMINARY PLAT - PILOT POINTE MAY 29, 1984 PAGE 2. The 20 lots provide a gross density of 2.27 units/acre and a net density of 2.84 units/acre after subtracting the road right-of-way. The average lot size is 15,246 square feet. If approved, the preliminary plat should be subject to the following conditions: 1) A 10' setback variance be granted for Lot 1, Block 1. 2) The plat be subject to the County Plat Commission's review since it abuts a County Road 3) All other applicable ordinances be adhered to. • GHI:jbd C, J )fy PZ LVI F-: •YF !ci I 77 e; oro � I • I _ F..wn 1to II II I,' r , n P I\/ 123 I (u. 1 I LA n ItIT "w•1=�'F:1N i T M,�a1 _ n Irl I'w'i'.'q ,ww tM,Il 11 ' Iw/ a a 1 N .I .w.e •YF !ci I 77 e; oro � I • I _ F..wn 1to II II I,' r , n MMIMIM p o'1 Ir -__-- – IFP______J _ _________I— w/_ _- _____ Jl 0 9 123 I 51 rD I LA "w•1=�'F:1N i T M,�a1 _ n Irl I'w'i'.'q ,ww tM,Il 11 ' MMIMIM p o'1 Ir -__-- – IFP______J _ _________I— w/_ _- _____ Jl 0 9 w , I ,ww tM,Il 11 ' MMIMIM p o'1 Ir -__-- – IFP______J _ _________I— w/_ _- _____ Jl 0 9 OF F6 L==� 7! q Ind-' P�A �W�T I - 31n 7Z GB- �l R4 p R I F14 RN P.• FU Incl R&D RJ R4111 no Rw 411 - E R R41 P 4W R. p LB R41 p RI p R-1 P It, R4 IA Re I.- . MEMO TO: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: ED KIRSCHT, ENGINEERING TECHNICIAN DATE: MAY 24, 1984 SUBJECT: PILOT POINTE - PRELIMINARY PLAT DRAINAGE/TOPOGRAPHY This proposed development is located directly east of Pilot Knob Road and approximately 600+ feet north of Deerwood Lane in the northwest corner of Section 22. The existing topography consists of mostly open land which lies 20 - 30 feet below the elevation of Pilot Knob Road. This property will require a large amount of fill material to bring its elevation high enough so it can have access to Pilot Knob Road. This development slopes to the east, and Figure 1 illustrates the relationship of this proposed development being located within the J major drainage district as defined by the Master Storm Sewer Plan. • Since the storm runoff water is proposed to drain easterly to Pond JP -6, staff recommends that this development not be approved until such time that Birch Park (formerly Windcrest Addition) is approved for final plat and it is assured that the proper ponding and drainage easements be obtained and all potential drainage problems be resolved. 1W.1yyWM0.1llJ There is an existing 16' water main in Pilot Knob Road to serve this proposed development. The City will require that the proposed 6" water main be looped from the east end of proposed Pilot Knob Court to the east plat line and extend to the south to connect to an existing 12" water main in Deerwood Drive. The City will require the necessary easements be dedicated between Lots 5 and 6 of Block 2 for the proposed water main. is SANITARY SEWER The City is in the process of constructing a sanitary sewer life station in the proposed Birch Park development and it is scheduled to be completed by July 31, 1984. In light of the above, sanitary sewer service will be available to serve this property. STREETS The proposed plat indicates a short street between Lot 5, Block 1,, and Lot 1, Block 2. Due to the large amount of fill it would take to construct this street north of Pilot Knob Court, the City will require street and slope easements be obtained so that the said short street be constructed as a condition of final plat approval. It is recommended by the City staff that the short street be moved to the east so it would line up with the existing property lines of Lots 3 and 4 of Skovdale No.2. /5.1 M MEMO TO THE ADVISORY PLANNING COMMISSION MAY 24,.1984 PAGE 2 RIGHT-OF-WAY/EASEMENTS The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5-') in. width adjoining side and rear lot lines. The City will require easements for all utilities not constructed within the street right-of-way. This item will be reviewed again when the final utility plan for this development has been submitted. EROSION CONTROL PLAN The developer shall submit an erosion and sediment control plan to the City for review and approval. . ASSESSMENTS In reviewing the assessments levied to date for existing parcels 010-27 and 020-27 of the SW;, of the,NW.' of Section 22, only the trunk sanitary sewer was previously assessed. The following current rate of assessments are due upon final plat • approval: A.) Trunk Area Watermain 8.8 acres @ $1,120.00 = S 9,856.00 B.) Lateral Benefit From Existing Water Main in Pilot Knob Road 370' x 21.68 per ft. 8,021.60 C.) Residential Benefit For Pilot Knob Road 370 x 30.49 = 11,281.30 TOTAL $29,158.90 The final assessment amounts will be determined by the assessment rates that are in'.effect at the time of final plat approval. All future costs for public improvements shall be the.sole responsi- • bility of this proposed development.. Respectfully Submitted, Edward J. Kirscht Engineering Aide Enclosure cc: Rich Hefti,-Assistant City Engineer :!�!5 ENGINEERING RECOMMENDATIONS - PILOT POINTE 1. Construct the necessary storm drainage system prior to final plat approval. 2. The City will require that the water main be looped from the east end of proposed Pilot Knob Court to the east plat line and extend to the south to connect to the existing 12" water main in Deerwood Drive. 3. The developer will be responsible to construct the sanitary sewer to the lift station presently being constructed in the proposed Birch Park development. 4. That the short street be moved to the east so it would line up with the existing property lines of Lots 3 and 4 of Skovdale No. 2. • 5. The City will require utility and drainage easements ten feet (10') in width adjoining all streets and five feet (5) in width adjoining side and rear lot lines. The City will require easements for all utilities not constructed within the street right-of-way. • 6. The developer shall submit an erosion and sediment control plan to the City for review and approval. 14G MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JUNE 8, 1984 RE: ADVISORY PARKS & REC COMMISSION ACTION PRELIMINARY PLAT PILOT POINTE SIENNA CORPORATION At the Advisory Commission meeting on June 7, 1984, the Advi- sory Parks & Recreation Commission reviewed the proposed pre- liminary plat for Pilot Pointe. After review of the plat, the Commission recommended to the City Council that a cash dedication requirement be a condition of plat approval, fur- ther that sufficient road right-of-way on Pilot Knob Road be obtained for a future trailway. KV/js CC: Dale Runkle City Planner Tom Colbert, Director of Paul Hauge, City Attorney Public Works 11 F_I L APC Minutes May 29, 1984 PILOT POIM - PRRL=ARY PLAT The next hearing concerned the application of Sienna' -Corporation for preliminary plat approval of the proposed Pilot Pointe Addition consisting of 8.8 acres on the east side of Pilot Knob Road and proposed to include 20 single family lots. Dale Runkle indicated that the property is zoned R-1 and the lots would all meet minimum width and area requirements. Access is pro- posed to be Pilot Knob Road 915 feet north of the centerline of Deerwood Drive and the circulation would be on a proposed cul-de-sac sub -street to provide future access to properties on the north. No access was proposed to the parcel to the south of the project. The applicant would utilize roughly 250,000 cubic yards of fill from the I -35E construction project to raise • particularly the center portion of the property which would provide for a 6% grade running easterly from Pilot Knob Road. The applicant is also requesting a 10 foot variance from the 50 foot required setback of Pilot Knob Road for future house construction. A number of neighboring property owners appeared and had questions and some objections, particularly as to the access road and the proposed fill. It was noted that the rear of the lots are intended to provide for the drainage with a 3 to 1 slope to match existing grades at the rear of each lot. There were objections to any connection to Rocky Lane to the north, but it was noted an access point will be provided and would be utilized only if the lots to the north are resubdivided in the future. The City Engineer recommended moving the access road farther east because of the excessive fill required if it would run between Lots 2 and 3, Skovdale No. 2. After considerable discussion, Wold moved, Krob seconded the motion to recommend approval of -the application, subject to the following conditions: • 1. A 10 foot setback variance shall be granted for Lot 1, Block 1. 2. The plat shall be subject to the County'Plat Commission's review since it abuts a County -Road. 3. All other applicable ordinances shall be adhered to. 4. The necessary storm drainage system shall be constructed prior to final plat approval and assure outlets to the proposed Birch Park Addition pond outlet. 5. The City will require that the water main be looped from the east end of proposed Pilot Knob Court to the east plat line and extend to the south to connect to the existing 12 inch water main in Deerwood Drive. 6. The developer will be responsible to construct the sanitary sewer to the lift station presently being constructed in the proposed Birch Park development. 5 ,mss APC Minutes May 29, 1984 0 7. The City will require utility and drainage easements ten feet in width adjoining all streets and five feet in width adjoining side and rear lot lines. The City will require easements for all utilities not constructed within the street right-of-way. 8. The developer shall submit an erosion and sediment control plan to the City for review and approval. All voted in favor. SPECIAL ID+S= - CEDAR CLIFF COMMERCIAL ADDITION A request has been received from the developers of the proposed Cedar • Cliff Commercial Addition for a special meeting of the Planning Commission, prior to the Council meeting of June 19, 1984 to consider some revisions to the commercial plat. After discussion, it was noted that the Planning Commis- sion members could not meet at a time that would allow proper nr- 9paper notification prior to June 26, 1984. Upon motion duly made and seconded, the meeting adjourned at 9:25 P.M. All voted in favor. PHH Secretary • • • Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty -One THOMAS HAFNER/SIDE YARD SETBACK VARIANCE B. Thomas A. Hafner for Request for a Variance from the 5' Sideyard Setback Variance Requirement for a Garage in a R-1 District -- An application was submitted by Thomas Hafner requesting a 3' variance from the 5' garage sideyard setback in a R-1 district. For additional information on this item, refer to a report that was prepared by Greg Ingraham of the Planning Department. A copy of that report is found on page /6 / . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance as requested by Mr. Hafner. //A CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: THOMAS A. HAFNER LOCATION: LOT 19, EXISTIN BLOCK I' CEDAR GROVE G ZONING' R- 93 1 (RESIDENTIAL DATE OF PUBLIC HEARING: SINGLE JUNE lg DISTRICT) DATE • 1984 OF REPORT: JUNE 7 1984 REPORTED BY: GREG ING APPLICATION �H�• PLANNER I ATION SUBMITTED theapplication 5 has been submitted District.garage sideyard setback requesting a 3' variance in an R-1 (Residential Single C0= from The applicant a double " Proposing to garage. Due to the expand the rear corner of an existing An 18, orientation of g single that wide drivewaythe garage would the house garage into he has contaced urrentl extend into the °n the lot, With the the Y eXist.. The 5 setback variance re adjacent applicant area. quest, neighbor who nt has indicated 19, Block 71 finds no problem Lot existing Nous contains gars a and gars approximately 9 40 Code allows addition would garage contain allows a bring the 1,30 square square feet and the drainage 208 maximum total feet. The 9 22, cause d and utilit not coverage to x difficul Y easement alonerage, The 31 15.9$• City this is ties g the sid intrusion into a minor concern in future cable eYard Property the in this installation but Y line could CONDITIONS instance. Staff feels 1• All other City ordinances by adhered to. -.;;,iGt '.. err+ r.. . , •. , } � . /�/ .�at•,4:vtti:��Kts.j:�:{�'1i�.F: �j�i..� '/-�; .L'�s i -";'l.. :. ._ .. • Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty -Two EZ MINI STORAGE/NOLAN AND NOLAN C. Nolan and Nolan EZ Mini Storage, Request for a Building Permit to Expand the EZ Mini Storage -- A request by Nolan and Nolan to construct an addition to the EZ Mini Storage located on the parcel between old 13, new 13 and Cedar Avenue was submitted to the City of Eagan. The City staff cannot issue the building permit due to fact a preliminary plat process was not adhered to by the! applicant which was a condition placed on the original building permit. The City Planner has prepared a memorandum and 's/ite location attachment which is found on pages /6..3 through —06'd'* ' a�— for your reference. ACTION TC BE CONSIDERED ON THIS ITEM: To approve or deny the building permit for EZ Mini Storage as requested for an addition to the present storage building. ii 7� MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKLE, CITY PLANNER DATE: JUNE 15, 1984 SUBJECT: ISSUANCE OF A BUILDING PERMIT FOR EZ MINI STORAGE LOCATED BETWEEN NEW 13 AND OLD 13 AND CEDAR AVENUE In 1979 the Eagan City Council approved a building permit in order that Nolan and Nolan could construct an EZ Mini Storage located on the parcel between old 13, new 13 and CedarAvenue. One of the conditions with granting of the EZ Mini Storage permit was that the property be 'platted in conjunction with the issuance of the building permit. The building permit was granted, the buildings constructed, but the applicants did not follow through with the preliminary plat. The applicants have now requested another building permits to construct phase two of this development with the understanding that platting will take place prior to occupancy of any of the units in phase two. Therefore, staff • cannot issue the permit because the conditions had not been complied with and would look for Council direction on either to issue the building permit with the understanding that no occupancy of any of the second phase will be allowed until the plat has been approved and recorded with Dakota County. If anyone has any questions or would like further information, please feel free to contact me so this information can be provided to you at the June 19 City Council meeting. 5/' City Planner DCR/kf Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty -Three W STORAGE ON HARVEY BRAUN PROPERTY A. Storage on Harvey Braun Property -- During early April City Councilmembers Ted Wachter and Jim Smith received a citizen's complaint from Len Walz about open storage on the Harvey Braun property which is adjacent to Mr. Walz' property. The item was placed on the April 17 City Council meeting, however, prior to the meeting Mr. Braun and Mr. Walz discussed the open storage problem and Mr. Braun gave assurance that during the month of May the property would be improved to Mr. Walz satisfaction. Therefore, Mr. Walz asked that this item not be considered and there was no, discussion at the City Council meeting on April 17. Mr. Walz did however ask that if the matter was not resolved by June 1, he would like the opportunity to address the clean-up problem with the City Council. Mr. Walz resides within the Drexel Heights plat adjacent to Mr. Braun's property. Mr. Braun's property is zoned agricultural and due to his business he has maintained outside storage on his property for several years and prior to the Drexel Heights development. ACTION TO BE CONSIDERED ON THIS ITEM: To provide staff direction regarding Mr. Walz' complaint. CABLE TELEVISION COMMISSION UPDATE B. Cable Television Commission Update -- The Burnsville/Eagan Joint Cable Commission met in a regular meeting on June 13 to discuss a number of issues; the meeting lasting until approximately 11:30 p.m. City Councilmember Smith and City Administrator Hedges will provide some comments on the business at hand and the progress of Group W toward the construction of Cable TV. There is no action required on this item at this time. /65 Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty- Four CONTRACT 84-13/LEXINGTON AVENUE BOOSTER STATION C. Contract 84-13, Approve Plans/Authorize Advertisement for Bids (Lexington Avenue Booster Station)-- With the recent approval of the Lexington Avenue trunk water main on April 3 providing an alternative source of water to the high pressure system, the detailed plans and specifications for the 3,000 gallon per minute (G.P.M.) booster station has been completed and is being presented to the Council for review and approval. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the detailed plans for Contract 84-13 and authorize an advertisement for a bid opening to be held at 10:30 a.m. on Friday, July 13, 1984, for the Lexington Avenue booster station. •'. CONTRACT 84-10/COACHMAN ROAD/SILVER BELL ROAD D. Contract 84-10, Approve Plans/Authorize Advertisement for Bids (Coachman Road/Silver Bell Road - Streets) -- The City Engineering Division has completed the preparation of the detailed plans and specifications for the reconstruction of Silver Bell Road and the widening and upgrading of Coachman and Four Oaks Road. If the public hearing is closed and Project 399 for the upgrading of Silver Bell Road is approved under the Public Hearing agenda item, it would be appropriate for the Council to approve these plans and authorize the advertisement for bids. There are no additional easements or rights-of-way necessary for the construction of this contract as these improvements will all be contained within existing right-of-way. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the detailed 14plans for Contract 84-10 and authorize an advertisement for the bid opening to be held at 10:30 a.m. on Friday, July 13, 1984, for the upgrading of Coachman/Four Oaks and Silver Bell Road. /G6 Agenda Information Memo June 19, 1984, City Council Meeting Page Twenty- Five CONTRACT 84-12/ROSE HILL ADDITION E. Contract 84-12, Receive Bids/Award Contract (Rose Hill Addition) -- At the May 15 Council meeting, the City Council approved the detailed plans and specifications and ordered a bid opening to be held on Thursday, June 14 at 10:30 A.M. Enclosed on page is a copy of the bid tabulation showing the results of that bid opening. The accuracy of the bids submitted will be reviewed by our consulting engineering firm and any modifications will be discussed at the Council meeting on June 19. Due to the fact that all easements necessary for the installation of this contract have been provided through the final plat previously approved by Council action, it is recommended that the Council receive the bids and award the contract to the lowest responsible bidder. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and goaward Contract 84-12 to the apparent low bidder, Widmer Bros., in the amount of $93,635.50. • /G 7 1. 2. 3. 4. a 5. 6. 7. 8. 9. 10. 11. •, 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 Our File No. 49305 ROSE HILL ADDITION UTILITY & STREET IMPROVEMENTS CITY CONTRACT NO. 84-12 PROJECT NO. 403 EAGAN, MINNESOTA CONTRACTORS Widmer Bros. Ceca Utilities Sarah, Inc. Hayes Construction Clement Schmitz Ro-So Contracting Orfei & Sons Encon Utilities Burschville Construction Lametti & Sons H.B.H. Construction Northdale Construction S.M. Hentges & Sons G.L.Contracting Barbarossa & Sons Richard Knutson S.J. Louis Construction Nodland Associates Gartzke Construction Alexander Construction Austin P. KellerConstruction ENGINEER'S ESTIMATE— ----- Feasability Report Project 403 Low Bid % Over (+)/ Under (-) F.R. #403 /4s' BID TIME: 10:30 A.M., C.D.S.T. BID DATE: Thurs., June 14, 1984 TOTAL BASE BID 93,635.50 97,547.00 99,696.52 100,350.00 100,916.50 101,848.00 102,907.05 103,704.00 107,523.00 109,000.00 109,164.00 110,769.50 117,906.20 118.553.41 Nn Rid No Bid No Bid No Bid No Bid No Rid No Bid $93,000.00 93,605.00 93, 635,._50 0.008 JL SIME FRY SPERRY CORPORATION COMPUTER SYSTEMS SPERRY PARK P.O. BOX 43525 ST. PAUL MINNESOTA 55164-0525 TELEPHONE (612) 456-2222 June 15, 1984 Mr. '!llamas Hedges City Administrator Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 SU3JECr: Sperry's Report on Further Sound Reduction Measures Dear Mr. Hedges: Sperry's Semiconductor Operations retained Dr. Richard E. Van Doeren of Midwest Acoustics and Electronics, Inc., to perform a study and analysis of • sound levels from Sperry's Semiconductor Operations Headquarters Facility at Sperry Park in Eagan, Minnesota. This current study followed an initial effort that focused on the measurement of sound levels before and after the installation of the attenuator (i.e. muffler) on the basement exhaust stack and diverters.at Sperry. This most recent study ir:luded the following tasks: 1. Determine the sound levels from Sperry incident on the homes to the north. 2. Continuously monitor Sperry rooftop sound levels over a longer period of time. This was done because the neighbors to the north frequently commented that the sound levels varied from time to time. 3. Determine the individual sound sources at the Semiconductor • Operations Headquarters facility and their relative contribution to the overall sound level. 4. Analyze and recommend to Sperry specific sound reduction alternatives. Dr. Van Doeren submitted his report, which addressed each of these tasks, tc Sperry on May 29 as scheduled. Since then Sperry has been studying the report and has begun implementing certain recommendations in the report. Generally, each recommendation implemented will require design, purchase and installation phases. The balance of this letter is a report on some of Dr. Van Doeren's significant findings and on the steps that Sperry has taken, and is continuing to take, based on recommendations in Dr. Van Doeren's report so that Sperry can resolve this complex problem in a way acceptable to the homeowners and to Sperry. Dr. Van Doeren reported "that the individual sound sources at Sperry that contribute to the overall sound level incident on the hones to the north in decreasing order of sound level are: 1. Scrubber stacks 2. Scrubber and basement exhaust fan stack vibration 3. Cooling towers 4. Boiler (one on high fire) . 5. Purge vents 1-7 (west side) 5. Basement exhaust fan stack (which has the attenuator Sperry previously installed) 7. Purge vents 8-13 (east side) 8. Boiler roan exhaust fan 9. East and West soffits 10. *forth scrubber room wall vibration Attachment 1 to this letter shows the location of these sources. As part of his study, Dr. Van Doeren looked at the question of infrasound. Infrasound is sound at a frequency less than 22 Hz (i.e., cycles per second), which is below the threshold of human hearing. Infrasound should not be confused with audible low frequency sound about which the neighbors • have commented. Based on his observations, infrasound is not the primary problem and may not be a problem at all. 'fie scrubber stacks and scrubber and -basement exhaust fan stack vibration, items 1&2 above, are approximately twice as loud as the other sources combined. Accordingly, Sperry will concentrate its additional sound reduction efforts on these two sources. Sperry will concurrently take three additional steps recommended by Dr. Van Doeren to reduce the sound levels from these two sources. First, Sperry will install a sound barrier wall to screen the six scrubber and basement exhaust fan stacks. This wall will be designed to absorb and deflect sound away from the north and west Sperry property lines. A preliminary engineering sketch of this concept is Attachment 2 to this letter. Second, Sperry is redesigning the vibration isolation of these six stacks • from the building roof structure. 'fie purpose of this effort is to reduce the transmission of vibration from the stacks to the roof which may be acting as a sounding board. Although infrasound is not the primary problem,we feel that the redesign of the vibration isolation of the stacks will reduce the possibility of infrasound still further. As a third step to reduce the sound from sources 1&2 above, Sperry is designing a sound attenuator for one of the scrubber stacks. Because of technical concerns about scrubber system operation and sound attenuating characteristics, this attenuator requires additional engineering design and must be custom built and factory tested. This attenuator will be installed on the loudest scrubber stack which also has a unique tonal quality which was strongly present on a night that the homeowners reported was noisy. Although sources numbered 3-10 above are not as significant as the first two, they will became more significant as the sound level from the first t+w sources is reduced. Therefore, Sperry will reduce the sound levels from sane of these secondary sources. In particular, this includes reducing air leakage from the the purge vents, installing air baffles with sound absorbing material on the boiler roan exhaust fan and in the intake air soffits along the east and west sides of the building. The schedule for these sound reduction activities is Attachment 3 to this letter. The proposed measures must consider building structural design because of wind loading on the barrier wall; acoustic engineering of the various items; and consideration of their effect on other building systems. In addition, once the design phase is complete materials must be ordered, fabricated and tested by the vendors, delivered and finally installed on the building. Therefore, even though the schedule seen to take more time than any of us ,could wish, it is realistic. of course, Sperry will take every opportunity to shorten the time required since all parties will benefit by early completion of this project. . To eliminate any possible confusion or uncertainty among the City's representatives and the homeowners, we wish to state that Sperry does not plan to publicly release Dr. Van Doeren's report. 'Ne believe that the best way to proceed is to.keep the City and neighbors fully informed about the steps we are taking and to keep you informed as'to their status. As these additional steps are completed, we are confident that the sound levels will be reduced to a level that will be acceptable to the concerned neighbors so that this unfortunate situation is behind us once and for all. Sincerely, Ralph J. Kerler • RJK/jp cc: J. Gustin D. Kelso R. Van Doeren C� n L J C2 O N TONER 1 Q V TONER 2 v ATTACHMENT #1 BOILER ROOM EXHAUST FAN 3 COOLING TONERS �► ❑ ❑ 000 000 O O SCRUBBER STACKS AND 0 EASEMENT EXHAUST %1 VENT/ 17 FIGURE 1 ROOFTOP PLAN VIEW SHOWING APPROXIMATE LOCATION OF NOISE SOURCES BOILER STACKS 1 N \ z W u- 0 c aj N CL cn Q W Ae� j TOILER 3 • _J OELEVATION 56131EE14 WALL. rP M&Tn- WIL941+4 f/a NEL! w/ Ac 4-;tkXle.Al. F1AGr- IWw 6M c.I Lvf N126p -%lobs.- rpbw lr1 %vMf OW W/0A(Lu6lXAL- NAt11,141AI, WlIMP�Rh1FA61t LAGu1N4 V SOUND ATTENUA'W[ i i Rar'F �Ilu. 4)SECTION (t� • ATTACIIME14T lit aAll*& ATTENVA11% Rood J y ATT E H IJ XfOF1 t 5c f1fi E N WAIL OROOF PLAN ®Na�rTH SOUND ABATEMENT CONCEPT i a SP`1 " i GATE INITIALS n G �Arour 'j SEMICONDUCTOR OPERATIONS DRAWN %;A,*, ? BOX 43525 N2R2r CHECKED M S FNOR %T JUNG TAM --__ .. CAINT PAM, MN 5%164 ...__ REVISION GATE INITIALS COMMENTS 0 -.mmmmmmm NONNI NNE ■■■ mom ■■