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01/10/1984 - City Council SpecialSpecial City Council Packet SPECIAL CITY COUNCIL MEETING TUESDAY JANUARY 10, 1984 7:00 P.M. I. CALL MEETING TO ORDER/ROLL CALL II. INTERVIEWS A. Advisory Parks_&rRecreation Commission Applicants B. Advisory Planning Commission Applicants III. 1984 NON-UNION COMPENSATION IV. REVIEW JOINT POWERS AGREEMENT/DEVELOPMENT OF LEGISLATIVE PROGRAMS V. BRIEF REVIEW OF LEXINGTON SOUTH PUD PARKLAND DEDICATION VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 6, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING FOR 1-10-84 A special City Council meeting was scheduled for January 10, 1984 to consider interviews for the openings in the Advisory Planning Commission and Advisory Parks & Recreation Commission beginning in 1984 and also to further consider the 1984 non-union compensation plan. There are two (2) additional items that warrant review by the City Council at the special meeting. They include: 1. A review of the joint powers agreement/development of legis- lative programs. 2. A brief review of Lexington South P.U.D. park land dedica- tion. Both of these items are scheduled for the January 17 City Council meeting. However, to save time at that regular City Council meeting and due to the fact there are but a few persons to be interviewed on Tuesday evening, it seemed appropriate that the items be placed on the agenda for discussion purposes. It is advisable that formal action not be taken on either of these items at the special City Council meeting. For that matter, there should not be formal action taken on any of the items that are on the formal City Council meeting agenda. They will all be scheduled for the January 17, 1984 meeting. INTERVIEWS Advisory Planning Commission Applicants There are two (2) seats open on the Advisory Planning Commission for three (3) year terms. There is also an alternate position open for a one year term. Mr. Charles Hall is reapplying for a three year term; however, Mr. Dale Turnham, as noticed in an earlier let- ter to the City Council, is not reapplying. Mr. Garrett Mulrooney, the present alternate, is reapplying for a three year term. As a result of the advertisement in the local newspapers and City newsletter, three (3) persons have applied for the Advisory Planning Commission. Those persons are Roy Taylor, Vic Ellison, and James D. Wannigman. Mr. Wannigman and Mr. Ellison are available for in- terviews and are scheduled for Tuesday evening's meeting. However, Mr. Taylor has a conflict and is unable to be present on Tuesday evening. He did indicate that he would be happy to come to the next City Council meeting and at least introduce himself to the City Council or make other arrangements if the City Council so de- sires. Mr. Chuck Hall will not be present for an interview, nor will Mr. Garrett Mulrooney. Special City Council Agenda Information January 10, 1984 Page Two Advisory Park & Recreation Commission Applicants There are three (3) openings for three (3) year terms on the Advi- sory Park & Recreation Commission. All three incumbents are re- applying. They are Sandra Masin, Mike Fedde and Roger Martin. Mr. Martin has a conflict and will not present for an interview. Mr. Fedde also has a cohflict and"will not,. be, present. At -the time of this memo, Sandra Masin has not indicated whether or not she will be present: All three members of the Advisory Parks & Recre- ation Commission have submitted letters indicating they would like to reapply. They are attached for your information. There are two (2) new applicants and they are Thomas R. Parker and Tom Ketchum. Both have submitted letters. Mr. Ketchum is available for an interview on Tuesday. Mr. Parker will be out of town and is unable to be present Tuesday evening; however, he can be present for the City Council meeting on January 17 to introduce himself or make another arrangement with the Mayor and/or 'City Council, if appropriate. As mentioned above, letters for all the new applicants, as well as those received to this time from incumbents, are enclosed for your review. A schedule for the formal interviews will be available at the meeting on Tuesday. 1984 NON-UNION COMPENSATION At a special City Council meeting held on Tuesday, December 22, 1983,, the City Administrator presented a salary compensation schedule for 1984 for all non-union personnel based on a 58 compen- sation adjustment. In light of the City Council's guidelines for a total increase during 1984 to be no greater than 4k8 and also implementation of a salary compensation for all non-union personnel with a consideration for adjustments effective May 1, 1984, it would seem appropriate that all non-union personnel receive a 4.58 salary compensation January 1, 1984. This is consistent with the recent settlement for the police and under the percentage increase for two other collective bargaining groups. The City Administrator asked the Director of Finance to prepare an example of a 4.58 salary adjustment with no change to the contribution for insurance by the City and a second example of using a 48 salary adjustment and a $10 increase toward the contribution for insurance for non-union personnel. This study has been prepared and the City Administrator will share the results of that with the Council on Tuesday. The net effect is insignificant as to which choice is provided. How- ever, whether the City provides a before taxes deduction is signi- ficant. Special City Council Agenda Information January 10, 1984 PageThree JOINT POWERS`AGREEEMENT/DEVELOPMENT OF LEGISLATIVE PROGRAMS At the last City Council meeting, action was taken to approve the concept of a joint lobbying effort for several other cities, forming a ring around the metropolitan area, to specifically address local government aid. The City Administrator attended a meeting on Thurs- day morning, January 5, 1984, at which time a group of city admini- strators and managers reviewed eight (8) proposals that had been submitted by firms hoping to be selected as the lobbyist for this group. It was decided that an all day interview would take place on Friday, January 13, at the Edina City Hall, allowing each of the eight to be screened by the group as a whole. There will be two city administrators and two mayors conducting the actual inter- view in terms of asking questions; however, all member cities can have one or two representatives present to observe the process which is important because all cities will have a voice in who is finally selected. There are a couple of more meetings the following week to make the final decision on who will be selected as a lobbyist. The main thrust and issue for the selection of a lobbyist is local government aid. There may be some offshoots from local government aid affecting other tax related issues that apply to the membership that will be addressed during legislative sessions by whomever is selected as a lobbyist. Also, it is possible that two firms could be selected to work jointly as lobbyist if, after the interviews, the group feels that this would be most effective. Before a final selection is made, a spokesman for the group will meet with Repre- sentative Sieben to see which of the finalists he feels would be most effective with the house and senate. The group certainly does - not wish to employ a firm to provide lobbyist services and then find out they don't have the credibility necessary to achieve re- sults with legislators. Enclosed for your review is the joint and cooperative agreement that has been adopted by five (5) cities to date. The cities that are being considered for membership into the joint powers are Eagan, Minnetonka, Bloomington; Edina, Eden Prairie, Plymouth, Maple, Grove, Brooklyn Park, Maplewood, Roseville, White Bear Lake, Woodbury and Shoreview. There was also some in- terest expressed by the group that New Brighton and Inver Grove Heights should also be included. The City Administrator would like to discuss the joint powers further with the City Council and recom- mend that the City proceed with its formal adoption at the January 17 City Council meeting. The City of Eagan is presently destined to receive zero in local government aid next year, so any effort to restore local government aid will be an achievement for our com- munity. Special City Council Agenda Information January 10, 1984 Page Four BRIEF REVIEW OF LEXINGTON SOUTH PUD PARK LAND DEDICATION Following the City Council meeting on January 3, 1984, the City Administrator had a lengthy discussion with the Director of Parks & Recreation regarding the proposed parkland as shown in the West- bury Addition plat. The Advisory Parks & Recreation Commission has recommended to the City Council that that 8 acre park be dedica- ted as parkland, but never felt it was desirable parkland for the City. The reason that parkland was proposed for dedication as a part of the plat was due to an interpretation of the planned unit development agreement that, if that parkland was not taken, there would be no requirement for the developer to dedicate other parkland totalling the 8 acres or make the cash donation. The City Admini- strator has interpreted the development agreement differently and feels the City should pursue other parkland dedication with the developer at this time if that 8 acre parcel is not desirable by the Advisory Parks & Recreation Commission and/or City Council. Also, the developer and owner of Lexington South, Mr. Jim Curry, is attempting to negotiate all of the final parkland dedication and deed that property to the City as it pertains to Lexington South at this time. Therefore, it is timely that the parkland dedication as it relates to the Lexington South PUD be resolved and this in- cludes the Westbury Addition. The. Advisory Park & Recreation Com- mission met on Thursday, January 5, at which time the Parks & Re- creation Director presented a number of considerations that were made by the City Administrator and Park Director in discussions that have transpired since the City Council meeting relating to the Lexington South PUD parkland dedication and, more specifically, the proposed Westbury preliminary plat. The City Administrator would like to review the whole parkland matter with the City Council if time permits on Tuesday due to the fact that this item will be placed on the January 17 City Council agenda, and it might be well to provide some .of the background information in a work session to save time at the regular meeting on the 17th. There is no action required, as stated earlier in the memorandum, at the special City Council meeting. s/Thomas L. Hedges City Administrator TLH/hnd ADVISORY PARK & RECREATION COMMISSION APPLICANTS CJ�f7n L,. v THOMAS P. KETCHAM 4353 BEAR PATH TRAIL EAGAN, MN. 55122 MR. THOMAS HEDGES CITY ADMINISTRTOR EAGAN, Mu. 55121, MR, HEDGES, I AM WRITTING TO YOU OONOERNING A POSITION ON THE ADVISORY. PARK AND RECREATION COMMISSION. I WOULD LIKE TO BE CONCIDERED FOR ONE OF THE UP COMING OPENINGS. AS YOU PROBABLY KNOW I HAVE BEEN A"RESIDENT OF EAGAN FOR ' OVER 27 YEARS, IN THAT TIME I HAVE WATCHED EAGAN GROW FROM A FARMING COMMUNITY INTO A LARGE CITY. IN THE PAST FEW YEARS I HAVE FOUND THE NEED TO FIND SOMETHING TO 00 TO GET MORE INVOVED WITH THIS GROWTH, I FEEL WORKING WITH THE PARKS DEPARTMENT WOULD BE AN EXCELLENT MATCH OF MY BACKGROUND AND THE NEEDS OF THE CITY. I RECIEVEO AN A.A. DEGREE FROM INVER HILLS COMMUNITY COLLEGE, A B.S. DEGREE IN EDUCATION FROM MANKATO STATE UNIVERSITY, AND 010 SOME GRADUATE STUDIES AT ST. CLOUD STATE* I HAVE BEEN INVOLVED WITH CLASS B AMATUER BASEBALL IN MANY AREA CITIES. MOST RECENT I WAS SECRETARY/TREASURER OF THE BURNSVILLE BOBCATS BASEBALL TEAM. VIE WERE VERY ACTIVE IN UPGRADING THE BASEBALL FIELD AT LAKE ALIMAGNET INTO ONE OF THE FINEST AROUND. - THESE ARE A FEW OF THE REASONS ('•FEEL QUALIFIED. I WOULD LIKE TO THANK YOU FOR CONCIDERING ME FOR THE PARKS COMMISSION AND WILL AWAIT FURTHER WORD, SINCERLY, TOM KETCHAM RESUME Thomas Paul Ketcham E35aan, MN P55122rai1 (H) 452-4783 (w) 454-6538 EDUCATION, 1979 —1980 Brown Institute, Minneapolis, MN. Computer Program- mer. IBM Programmer.,Aptitude Test Score of 64 (A). Languages studied include COBOL, FORTRAN, BAL, RPG II Arid UNIVAC I.M.S. Computers used were IBM 360 and UNIVAC 9030- 1973 - 1975 Mankato State University, Mankato, MN. B.S. Degree in Education. Major in Physical Education. Minor in Driver and Traffic Safety Education. Deans List in 1974 - 1975• 1972 - 1973 University of Minnesota, Minneapolis, MN. Studies in Pre -physical Therapy. Baseball Team - 1973- 1970 - 1972 Inver Hills Community College, Inver Grove Heights, MN. Associates of Arts Degree. General Educa- tion with emphasis in Physical Rehabilitation. Deans List 1971 - 1972. Basball Team Captain. WORK EXPERIENCEt 1969 - Present Applebaum's. Assistant Stock Manager. Duties in- clude complete store operation on nights and weekends. Responsibilities include supervising the stock crew, design displays and verify de- livery Bills of Lading. 1975 - 1978 Burnsville Public Schools. Substitute Teacher. Duties include being on call and coming into various classroom situations and continuing the 1'esson plans. All secondary subjects such as'Math, Science; Industrial Arts, and Physical Education. In_,1977, designed -and ran the district wide Motorcycle Education Program. This includes developing the curriculum,.organizing-.enrollment, .classroom spaceaudio visual`and,outdoor practice range'. 1975 - 1978 Rosemount Schools. Substitute Teacher\. On call for daily classroom assignments. A11 subjects and grade levels. RELATED EXPERIENCES Two years programming personal computers. One year tutoring University of Minnesota Data processing students. References are available upon request. Mr. Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr..Hedges: I am writing to express for one of the upcoming vacancies and Recreation Commission. DEC 211922 December 20, 1983 my interest in being considered on the City's Advisory Parks My family and I moved here from one of the Northern Virginia suburbs of Washington, D. C., in November. I am employed as the Supervisory Senior Resident.Agent in charge of the St. Paul Office of the Federal Bureau of Investigation. For most of my adult life, I have been an avid camper, backpacker, and outdoor enthusiast. Prior to joining the FBI, I was employed as a Park Ranger for the National Park Service, U. S. Department of the Interior, in Yosemite National Park, California. I have also been involved in the Scouting program for over fifteen years, and have held most of the adult volunteer positions therein, including those at the state and multi -state levels. In that capacity, I have been involved in the planning of new camp areas and programs, promoting outdoor recreational activities, recruiting and training adult volunteers, and main- taining liaison with various individuals and organizations with potential resources to offer to these programs. If you or the selection committee have a need for any additional information, I will be happy to provide same. Sincerely yours, Thomas R. Parker 1139 Aquarius Lane Eagan, Minnesota 55123 viI-110O C To iA /Z7 4,t„ c f� cow v' _ DEC : 5 Lazo w/Q 1 p AJ I rea�Po�ri un�wi {0 7[,e AJv,So-r arICS ar,d RecYea�uly` Cerin/ SS.ov� �,Y. &-V\2w /Q G6 rAAA li2P bn" bC-- U /1¢�u� i� Fs'1 YK C,41 O e a V4 T b QJ -t e ve MN12 ti vc'ya-b(e c ,,4ribu,4)up , January 5, 1984 Honorable Mayor and City Council Members City of Eagan Re: Reappointment to the Eagan Advisory Park Commission I would appreciate your consideration to reappoint me to another term on the Eagan Advisory Park Commission. The experience of participating on the commission has been very enjoyable, particularly the past few years while working on the Park System Master Plan. I welcome the opportunity to continue to serve with the hope of getting this plan implemented. I think I also bring a historical advantage from having served on the commission for a length of time that can relate some of the events that took place years before that have an impact on decisions made regarding the park system. I will not be able to attend the council meeting on January 10, because of business committments, but hope I can continue to serve the community in this capacity. Sincerely Roger J�. Martin / lmk 0 11983 1795 Carnelian Lane Eagan, MN 55122 December 28, 1983 Tom Hedges City Administrator, Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges, I have enjoyed serving on the Advisory Park and Recreation Commission and I would like to reapply for another term at this time. The process used to arrive at the Park System Plan has certainly provided me with a good background of the Eagan Park System and.it has also created an enthusiasm to be involved in the future development of the System. If you need any further information, I can be reached at 452-3411 (home) or.296-3962 (work). - Sind o Sandra A. Masin ADVISORY PLANNING COMMISSION APPLICANTS December 5, 1983 Mr. Tom Hedges City Administrator City of Eagan ' 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: I am hereby notifying you of my desire to be considered for a position on the Advisory Planning Commission for the City of Eagan. I -have been an Eagan resident since 1974 and am deeply interested in our City's continued growth and prosperity. If appointed to this Commission, I would be committed to its involvement in issues facing our community, and I.would consider it a privilege to serve as one of its members. Thank you for your consideration. -uhmes D. Wannigman 763 South Hills Dri Eagan, Minnesota 55123 Telephone: Home (454-7034) Office (291-5341) DEC, 5 „ 43 Minnesota House of Representatives Dec. 13, 1983 Tom Hedges City Admi-ai'strator City of Eagan 3830 Pilot Knob Road Eagan, MN. 55122 Dear Mr. Hedges: Please be informed that I am interested in serving on the Advisory Planning Commission for the city of Eagan. I am a new resident of this community, having purchased a home on Carlson Lake Lane in late November. My wife, Carol, and I have two children, and recently moved to Eagan from Mankato, where I had been editorial -page editor of that city's daily newspaper, the Mankato Free Press. I am now the media director for the Independent -Republican caucus in the Minnesota House of Representatives. As a newspaperman for six years, first in Red Wing and then later in Mankato, I developed a keen interest in public affairs at the local and state levels. However, being a journalist and needing to protect the perception of "objectivity," I was precluded from serving on boards and commissions. Now that I am out of the newspapering field, I look forward to taking an active role in making my city a better place to live. Serving on the Advisory Planning Commission would be a good place to begin. I am 28 years old. I grew up in southern Minneapolis, graduating from Washburn High School. I studied at St. Cloud State University, graduating with a B.A. degree, with majors in mass communications and political science, and a minor in economics. Should you choose not to appoint me to the Advisory Planning Commission, please keep me in mind for some other future opening. I am willing to serve the city of Eagan in whatever capacity you might find useful. Sincerely, Vic Ellison 1308 Carlson Lake Lane Eagan, MN. 55123 452-4204 d96 -64 6°1 LL u ( ibb3 December 22, 1983 Mr. Tom Hedges, City Administrator 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges: Please accept this letter as my application for appointment to the Eagan :._ adv&sory planning commission. I_ am responding to a..notice published in the Eagan Chronicle for the week of December 18th. I am very interested in the work of this policy body and feel that my qualifications for such an appointment are substantial. I have worked with several citizens groups' who have assisted in maintaining economic viability and promoting the general welfare of a city. My experience has been in both the areas of community service and planning study. I have assisted in co- ordinating planning for business enterprises that are labor intensive. This was in the function as a volunteer for a minority established planning group in St. Paul. This experience proved to be very useful and insightful in dealing with financial segments of the corporate sector. In addition to this practical experience, I have undertaken graduate course- work in the field of community planning and organizational management. From this endeavor I have gained a better understanding of the need for encouraging appropriate uses of land by-enaouraging compatibleuses for both redidential- and business areas. During this coursework I was able to examine and take part in analyzing selected comprehensive planning documents and zoning codes. Thus, I am familiar with the function and implementation of both items. In addition to this formalized study I have done extensive reading on various planning tools such as tax -increment financing, industrial revenue bonding, and other methods of development financing. If.you should have any further questions regarding my background please consult the enclosed resume or you can contact the following individuals for reference: Dulcie Hagedorn, Senior Planner,_ Hennepin County Planning and Development, 368=4474; John Poupart, Planning Commissioner, City of Minneapolis, 296-4500; and Oliver Byrum, Director of Planning, City of Minneapolis, 348- 6315• Thank you for your consideration I hope to hear from you soon. �spectPull , 6X/ Ro W. aylor RESUME Roy W. Taylor, Jr. Ph.# AC(612) 452-2774 PERSONAL INFORMATION DOB: June 2, 1956 BIRTHPLACE: Okla. City, OK EDUCATION BACKGROUND 1368 Highsite Dr., #215 Eagan, MN 55121 MARITAL STATUS: Single RACEi.American Indian B.A., University of Oklahoma, 1980; Major: Political Science Graduate coursevork, (10 Hrs.), University of Minnesota, 1981-83; Community Planning, Organizational Management, Introductory Statistics. EMPLOYMENT EXPERIENCE Present: City of Minneapolis, Minnesota, Center for Citizen Participation. Function as community planner/liaison and public information specialist for Planning Department. Aug 1982—Tui 1983: Red School House, Inc., St. Paul, Minnesota. Functioned as program planner and 16gislative liaison for education organixaiion. Aug 1981 -May 1982: Migizi Communications, Inc., Minneapolis, Minnesota. Functioned coordinator for operations (news, production, development and marketing). Jan 1981—Jun 1981: Native American Research Institute, Norman, Oklahoma. Functioned as research assistant to staff of educational consulting firm. AFFILIATIONS Member, Seward South Development Project Metropolitan Council Advisory Committee on Aging Minnesota American Indian POiitical Caucus American Indian Professional Association " Board of Directors, Heart of the Earth Survival School RELATED CONSULTING Dec 1982 -May 1983: Preparation of proposals under Job Training Partnership Act, Title IV: Section 401; Native American Programs Act; Community Services Block Grant Act; Indian Child Welfare Act; for the St. Paul American Indian Development Council. Available upon request. December 2, 1983 Mr. Tom Hedges City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55123 Tom, upon expiration of my term as a member of the Advisory Planning Commission, I want to advise you that I do not want to be considered for another term on the commission. My experience as a member of this commission has been very positive. It certainly has given me a better insight into what goes on in our city and I hope I an a more informed citizen for it. While my experience has been very good, I think that it is time for someone else with different insights and ideas to step into this work. The city should be proud of the staff and if I can be of some help to you in the future, let me know. Dale Turnham JOINT AND COOPERATIVE AGREEMENT PRELIMINARY STATEMENT The Parties to this Agreement aregovernmental units of the State of Minnesota. Minnesota Statute 471.59 permits two or more sub -units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them. Pursu- ant to statutory authorization, the Parties to this Agreement have chosen to execute a joint powers agreement providing, in essence, for the development of legislative programs on matters. of mutual concern and interest. [d-VdA;"; Wah-U8140 The primary purpose of this Agreement is for the member muni- cipalities to jointly and grams on matters of mutual view, and to actively oppo with the interests of the cooperatively develop legislative pro - concern and interest, and identify, re - se proposals which may be in conflict member municipalities. The organization formed pursuant to this Agreement will be funded by member municipalities' contributions, as herein speci- fied, with contributions being used for the retention of profes- sional assistance, information preparation and dissemination, re- search and other activities that may from time to time be author- ized by the membership. II. NAME The Parties hereto agree to establish an organization to be known as the Municipal Legislative Commission to carry out the objective of this Agreement. III. DEFINITION OF TERMS Section 1. Definitions. For the purpose of this Agreement, the terms defined—ETITi s��ticle shall have the meanings given them by this Article. Section 2. "Board" or "Board of Directors" means the govern- ing body of the Commission. Section 3. "Commission" means the organization created pur- suant to this Agreemenf— Section 4. "Council" means the governing body of a Party. Section 5. ."Directors" means the persons appointed pursuant to this agreementoo she as Directors. - 1 - III. DEFINITION OF TERMS (Continued): Section 6. "Operating Committee" means the committee con- sisting of the City managers or AaMinistrators of each Party. Section 7. "Part " means a municipality which has entered into this Agreemen__ IV ADDITIONAL PARTIES Any other municipality may become a Party upon approval by a majority of the then Parties. V. EFFECTIVE DATE A municipality shall enter into this Agreement by duly exe- cuting a copy of this Agreement and by filing such copy, together with a certified copy of the authorizing resolution, with the City Administrator of the City of Woodbury, but after the Commission Chairman is elected, such documents shall be filed with said Chair- man. This Agreement shall become effective upon approval by at least six municipalities, or on February 15, 1984, whichever is sooner. VI. POWERS AND DUTIES OF THE COMMISSION Section 1. The powers and duties of the Commission shall in- clude the powers set forth in this article. Section 2. It may establish legislative programs embodying proposed legislation and positions on proposed legislation. . Section 3. It may take such action as it deems necessary and appropriate to accomplish the general purposes of the organi- zation. Section 4. It may consult with persons knowledgeable in the legislative process and persons having a special interest therein, such as Legislators, research organizations, educational institu- tions, other political subdivisions, municipal organizations, regulatory organizations, technical experts and any other persons who can provide pertinent information concerning legislation of interest to the Commission. Section 5. It may provide for the prosecution, defense, or other participation in actions or proceedings at law in which it may have an interest, and may employ counsel for that purpose. Section 6. It may conduct such research and investigation and take such action as it deems necessary, including participa- tion and appearance in proceedings of any metropolitan, State, Federal, regulatory, or legislative or administrative bodies, on any proposed or existing law, bill, or recommendation related to or affecting any or all members. - 2 - VI. POWERS AND DUTIES OF THE COMMISSION (Continued): Section 7. It may enter into any contracts deemed necessary by the Board to carry out its powers and duties, subject to the provisions of this agreement. Section 8. It may contract with any of the parties or others to provide space, services or materials on its behalf. Any contracts let or purchases made, shall conform to the require- ments applicable to Minnesota statutory cities. Section 9. It may accept gifts, apply for'and use grants, enter into agreements required in connection therewith and hold, use and dispose of money or property received as a gift or grant in accordance with the terms thereof. Section 10. It shall cause an annual, independent audit of the books of the Commission to be made and shall make an annual financial accounting and report in writing to the parties. Its books and records shall be available for and open to the examina- tion by the parties at all reasonable times. It shall establish the annual budget for the Commission as provided in this agree- ment. Section 11. It may delegate authority to the Operating Com- mittee between Commission meetings. Such delegation of authority shall be by resolution of the Board and may be conditioned in such manner as the Board may determine. Section 12. It may exercise any other power necessary and incidental to the implementation of its powers and duties. VII. BOARD OF DIRECTORS Section 1. The governing body of the Commission shall be its Board of Directors.. Each Party shall be entitled to two (2) direc- tors. Each director shall have one (1) vote. The Council of each Party shall appoint its two (2) directors, one (1) of whom shall be the City Manager or Administrator and the other shall be an elected official from the Council of the Party. Directors shall serve without compensation from the Commission, but this shall not prevent a Party from providing compensation for its directors if such compensation is authorized by the Party and by law. Section 2. There shall be no voting by proxy, but all votes must be cast by the director at a Board meeting. - 3 - VII. BOARD OF DIRECTORS (Continued): Section 3. Each director shall serve until that director's successor is appointed and assumes his or her ressponsibilities. Directors shall serve at the pleasure of the Council appointing them. When a Council appoints a director, it shall give notice of such appointment to the Commission's Secretary -Treasurer. Such notice shall include the mailing address of the person so appointed. The names and addresses shown on such notices may be used as the official names and addresses for the purposes of giving notices of any meetings of the Commission. Section 4. A majority of the Board of Directors shall con- stitute a quorum of the Board. Section 5. A vacancy on the Board shall be filled by the Council of the Party whose position on the Board is vacant. VIII. MEETINGS Section 1. The Commission shall meet at least quarterly and shall hold an annual organization meeting in January. Section 2. At the organizational meeting, or as soon there- after as it reasonably may be done, the Board shall adopt bylaws governing its procedures including the time, place and frequency of its regular meetings. Such bylaws may be amended from time to time. Section 3. Special meetings of the Board may be called (aY by the president or (b) by the Operating Committee, or the Board upon the written request of a majority of the directors. Five (5) days written notice of special meetings shall be given to the directors. Such notice shall include the agenda for the special meeting. Only matters set forth in the agenda shall -.be considered at a special meeting. Section.4. Notice of regular meetings of the Board shall be given to the directors by the Secretary -Treasurer at least seven (7) days in advance and the agenda for such meetings shall accom- pany the notice. However,.business at regular meetings of the Board -need not be limited to matters set forth in the agenda.. IV. OFFICERS, Section 1Number Election Qualifications. The officers of the Commission s a cons s o a a rman, a vice Chairman and a Secretary/Treasurer. Each officer shall be elected at the annual meeting by the Board and shall hold office until the - 4 - IV OFFICERS (Continued) next annual election of officers and until his/her successor shall have been elected and have qualified or until his/her ear- lier disqualification, death, resignation or removal. All offi- cers shall be Directors. New officers shall take office at the adjournment of the annual meeting of the Commission at which they were elected. Not more than one (1) Director of a Party shall be elected an.officer during the same term. Directors of a Party that have given notice of withdrawal shall not be eligible to become officers or to vote on the selection of officers. Any officer who ceases to be a Director shall at the same time cease to be an officer. Section 2. Resignation. Any officer of the Commission may resign at any time Dy giving written notice of his/her resigna- tion to the Board, to the Chairman or to the Secretary/Treasurer of this Commission. The resignation shall take effect at the time, if any, specified therein or, if no time is specified therein, upon receipt thereof by said Board, Chairman or Secretary/Treasurer. The acceptance of a resignation shell not be necessary to make it effective. Section 3. Removal. Any officer may be removed, with or without cause, by a vote of four-fifths (4/5) of the total number of Directors, at any meeting of the Board, provided that such purpose is stated in the notice or waiver of notice of the meet- ing unless all of the Directors of this Commission are present at the meeting.. Section 4. Vacancies. A vacancy in'any office because of disqualification, ea resignation or removal shall be filled for the unexpired portion of the term in the manner prescribed herein for election to that office. Section S. Chairman; Vice Chairman. The Chairman shall pre- side at all meetings or the omm ss on and shall perform all duties incident to the office of Chairman and such other duties as may be delegated by the Commission. The Vice Chairman shall act as Chairman in the absence of the Chairman. The Chairman shall be an elected Director and the Vice Chairman shall be an appointed Director who shall also serve as Chairman of the Operat- ing Committee. Section 6. Secretary Treasurer. The Secretary/Treasurer shall be a Director w�io�s a membei of the Operating Committee. He/she shall be responsible for keeping a record of all of the proceedings of the Commission and Operating Committee and shall serve as the Chairman of the Operating Committee. The Secretary/ Treasurer shall send written notice and material pertaining to agenda items to each Director. He/she shall have custody of the - 5 - IV. OFFICERS (Continued): Commission's funds, shall pay its bills, shall keep its financial records and generally conduct the financial affairs of the Commis- sion. The Secretary/Treasurer.shall be responsible for such other matters as shall be delegated to him/her by the Commission. Orders, checks and drafts of the Commission shall require the signatures of the Secretary/Treasurer and one (1) other Director from a Party other than that of the Secretary/Treasurer. In conducting the Commission's financial affairs, the Secretary/Treasurer shall, at all times, act in accordance with generally accepted accounting principles. The Secretary/Treasurer's reports, including any bills or claims to be acted upon by the Commission, shall be distributed to all Directors not less than five (5) days prior to the meeting at which action on such bills or claims is to be taken. The Secre- tary/Treasurer shall post a fidelity bond or other insurance in an amount, on terms and with a company approved by the Commission. The Commission shall bear the cost of the bond or insurance. Said fidelity bond or other insurance shall cover all persons authorized to handle funds of the Commission. Any persons may be engaged to perform such services under the Secretary/Treasurer's supervision and direction, when authorized by the Commission. Section 7. 'Other Officers. The Commission may appoint such other officers as it deems necessary. All such officers shall be Directors. Section 8. Committees. The Commission may appoint such committees as iteemd snecessary or desirable to accomplish its purposes. X. OPERATING COMMITTEE Section 1. Qualifications. The Operating Committee shall consist of the City Manager or Administrator Director appointed by each Party. Section 2. Authorit . -The Operating Committee shall have the authority to manage -the property, affairs and business of the Commission between Commission meetings, to the extent speci- fically delegated by the By -Laws or resolution of the Board, but at all times, shall be subject to the control and direction of the Board. Section 3. Meetings. The Operating Committee shall meet monthly at a time a� place to be determined by the Operating Committee. Special meetings may be called by the Chairman of the Operating Committee or by any other.two (2) members of the - 6 - X. .OPERATING COMMITTEE (Continued): Operating Committee or by the Commission. The date and place of the special meeting shall be fixed by the person or persons calling it. At least seventy-two (72) hours (from the time of mailing) advance written notice of a special meeting shall be given to all members of the Operating Committee by the person or persons calling the meeting. The notice shall state the matters to be considered at the special meeting and only those matters shall be considered at that meeting. Section 4. Personnel. The Operating Committee shall have authority to hire, supervise and discharge full or part-time employees but their compensation shall be within budget limita- tions. The Operating Committee may make any required employer contributions which local government units are authorized or required to make by law. XI. FINANCIAL MATTERS Section 1. Commission funds may be expended by the Board in accordance with the procedures established by law for the expenditure of funds by Minnesota statutory cities. Orders, checks and drafts must be signed by any two (2) of the officers. Other legal instruments shall be executed with authority of the Board, by any two (2) officers. Section 2. The financial contributions of the Parties in support of the Commission shall be per capita. Each of the Parties shall pay to the Commission an amount as annually determined by the - Commission not to exceed $.25 per capita by February 15, of each year based on the most recent Metropolitan Council population esti- mates, however, no individual municipality shall contribute more than $10,000 per year. This amount may be used by the Commission to pay all legal.and consultant costs and expenses and other ex- penses as approved by the Board. The Board may authorize changes in the per capita charge for all members upon majority vote. Section 3. A proposed budget shall be formulated by the Board and submitted to the parties on or before August 1 of each calen- dar year. Such budget shall be deemed approved by a Party unless, prior to September 15 of the year involved, the Party gives notice in writing to the Board that it is withdrawing from the Commission. Final action adopting a budget for the ensuing calendar year shall be taken by the Board on or before November 1 of each year. , Section 4. Any Party may inspect and copy the Commission books and records at any and all reasonable times. All books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota statutory cities. - 7 - XII. WITHDRAWAL Section 1. Withdrawal. Any Party may withdraw from this Agreement effective on anuary 1 of any year by giving notice pursuant to Section 2 of this Article prior to September 15 of the preceding year. Section 2. Notice. In order to effectuate a withdrawal, a Party withdrawin—g--rrom the Commission shall give written notice to the Chairman of the Commission, served personally on the Chair- man or addressed to the Chairman at the address shown on the records of the Commission, and by giving with such notice, a certified copy of a resolution of its Council stating its decision to withdraw from the Commission. The withdrawal shall be effective upon actual receipt by the Chairman of such notice and resolution. The with- drawing Party shall have the responsibility for.such actual receipt by the Chairman. Upon receipt of such notice and resolution, the Chairman of the Commission shall forward a copy of the notice and resolution to each Director. Section 3. Financial Effect of Withdrawal. No financial benefit shall inure to a Party that w t raws rom this Commission nor shall there be any reimbursement for any contribution made or required of the withdrawn Party by this Agreement. ' XIII. AMENDMENTS Section 1. Amendments. This Agreement may be amended only by written amendment entered into by a majority of the then Par- ties to this Agreement in the -same manner as this Agreement is entered into pursuant to Article VI hereof. XIV. DISSOLUTION Section 1. Duration of.Commission. The Commission shall be dissolved if less than tour art es remain, or by operation of State or Federal law or regulation, now or hereafter enacted, or by mutual signed agreement of all of the Parties. Section 2. Distribution.of.Assets. Upon dissolution of the Commission, all remaining assets of t e Commission, after payment of all obligations, shall be distributed among the Parties that are Parties to the Agreement at the time of dissolution, in pro- portion to their contributions and in accordance with procedures established by the Commission. The Commission shall continue to exist after dissolution for such period, no longer than six (6) months, as is necessary to wind up its affiars, but for no other purposes. CIM IN WITNESS WHEREOF, each undersigned municipality has caused this Agreement to be signed on its behalf this day of CITY OF BLOOMINGTON By Its Mayor By Its Manager Clerk CITY OF BROOKLYN PARK By Its Mayor By Its Manager Clerk CITY OF BURNSVILLE By Its Mayor By Its Manager/Clerk CITY OF EAGAN By Its Mayor Its Manager Clerk CITY OF EDEN PRAIRIE By Its Mayor By Its Manager Clerk , 1983. CITY OF EDINA By Its Mayor By Its Manager Clerk CITY OF MAPLE GROVE By its Mayor By Its Manager Clerk CITY OF MAPLEWOOD By Its Mayor Its Manager Clerk CITY OF PLYMOUTH By Its Mayor Its Manager Clerk CITY OF ROSEVILLE By Its Mayor Its Manager Clerk CITY OF WHITE BEAR LAKE By Its Mayor By Its Manager Clerk CITY OF WOODBURY By Its Mayor By Its Manager Clerk CITY OF MINNETONKA By Its Mayor By Its Manager - 10 - Special City Council Packet SPECIAL CITY COUNCIL MEETING TUESDAY JANUARY 10, 1984 7:00 P.M. I. CALL MEETING TO ORDER/ROLL CALL II. INTERVIEWS A. Advisory Parks_&rRecreation Commission Applicants B. Advisory Planning Commission Applicants III. 1984 NON-UNION COMPENSATION IV. REVIEW JOINT POWERS AGREEMENT/DEVELOPMENT OF LEGISLATIVE PROGRAMS V. BRIEF REVIEW OF LEXINGTON SOUTH PUD PARKLAND DEDICATION VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 6, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING FOR 1-10-84 A special City Council meeting was scheduled for January 10, 1984 to consider interviews for the openings in the Advisory Planning Commission and Advisory Parks & Recreation Commission beginning in 1984 and also to further consider the 1984 non-union compensation plan. There are two (2) additional items that warrant review by the City Council at the special meeting. They include: 1. A review of the joint powers agreement/development of legis- lative programs. 2. A brief review of Lexington South P.U.D. park land dedica- tion. Both of these items are scheduled for the January 17 City Council meeting. However, to save time at that regular City Council meeting and due to the fact there are but a few persons to be interviewed on Tuesday evening, it seemed appropriate that the items be placed on the agenda for discussion purposes. It is advisable that formal action not be taken on either of these items at the special City Council meeting. For that matter, there should not be formal action taken on any of the items that are on the formal City Council meeting agenda. They will all be scheduled for the January 17, 1984 meeting. INTERVIEWS Advisory Planning Commission Applicants There are two (2) seats open on the Advisory Planning Commission for three (3) year terms. There is also an alternate position open for a one year term. Mr. Charles Hall is reapplying for a three year term; however, Mr. Dale Turnham, as noticed in an earlier let- ter to the City Council, is not reapplying. Mr. Garrett Mulrooney, the present alternate, is reapplying for a three year term. As a result of the advertisement in the local newspapers and City newsletter, three (3) persons have applied for the Advisory Planning Commission. Those persons are Roy Taylor, Vic Ellison, and James D. Wannigman. Mr. Wannigman and Mr. Ellison are available for in- terviews and are scheduled for Tuesday evening's meeting. However, Mr. Taylor has a conflict and is unable to be present on Tuesday evening. He did indicate that he would be happy to come to the next City Council meeting and at least introduce himself to the City Council or make other arrangements if the City Council so de- sires. Mr. Chuck Hall will not be present for an interview, nor will Mr. Garrett Mulrooney. Special City Council Agenda Information January 10, 1984 Page Two Advisory Park & Recreation Commission Applicants There are three (3) openings for three (3) year terms on the Advi- sory Park & Recreation Commission. All three incumbents are re- applying. They are Sandra Masin, Mike Fedde and Roger Martin. Mr. Martin has a conflict and will not present for an interview. Mr. Fedde also has a cohflict and"will not,. be, present. At -the time of this memo, Sandra Masin has not indicated whether or not she will be present: All three members of the Advisory Parks & Recre- ation Commission have submitted letters indicating they would like to reapply. They are attached for your information. There are two (2) new applicants and they are Thomas R. Parker and Tom Ketchum. Both have submitted letters. Mr. Ketchum is available for an interview on Tuesday. Mr. Parker will be out of town and is unable to be present Tuesday evening; however, he can be present for the City Council meeting on January 17 to introduce himself or make another arrangement with the Mayor and/or 'City Council, if appropriate. As mentioned above, letters for all the new applicants, as well as those received to this time from incumbents, are enclosed for your review. A schedule for the formal interviews will be available at the meeting on Tuesday. 1984 NON-UNION COMPENSATION At a special City Council meeting held on Tuesday, December 22, 1983,, the City Administrator presented a salary compensation schedule for 1984 for all non-union personnel based on a 58 compen- sation adjustment. In light of the City Council's guidelines for a total increase during 1984 to be no greater than 4k8 and also implementation of a salary compensation for all non-union personnel with a consideration for adjustments effective May 1, 1984, it would seem appropriate that all non-union personnel receive a 4.58 salary compensation January 1, 1984. This is consistent with the recent settlement for the police and under the percentage increase for two other collective bargaining groups. The City Administrator asked the Director of Finance to prepare an example of a 4.58 salary adjustment with no change to the contribution for insurance by the City and a second example of using a 48 salary adjustment and a $10 increase toward the contribution for insurance for non-union personnel. This study has been prepared and the City Administrator will share the results of that with the Council on Tuesday. The net effect is insignificant as to which choice is provided. How- ever, whether the City provides a before taxes deduction is signi- ficant. Special City Council Agenda Information January 10, 1984 PageThree JOINT POWERS`AGREEEMENT/DEVELOPMENT OF LEGISLATIVE PROGRAMS At the last City Council meeting, action was taken to approve the concept of a joint lobbying effort for several other cities, forming a ring around the metropolitan area, to specifically address local government aid. The City Administrator attended a meeting on Thurs- day morning, January 5, 1984, at which time a group of city admini- strators and managers reviewed eight (8) proposals that had been submitted by firms hoping to be selected as the lobbyist for this group. It was decided that an all day interview would take place on Friday, January 13, at the Edina City Hall, allowing each of the eight to be screened by the group as a whole. There will be two city administrators and two mayors conducting the actual inter- view in terms of asking questions; however, all member cities can have one or two representatives present to observe the process which is important because all cities will have a voice in who is finally selected. There are a couple of more meetings the following week to make the final decision on who will be selected as a lobbyist. The main thrust and issue for the selection of a lobbyist is local government aid. There may be some offshoots from local government aid affecting other tax related issues that apply to the membership that will be addressed during legislative sessions by whomever is selected as a lobbyist. Also, it is possible that two firms could be selected to work jointly as lobbyist if, after the interviews, the group feels that this would be most effective. Before a final selection is made, a spokesman for the group will meet with Repre- sentative Sieben to see which of the finalists he feels would be most effective with the house and senate. The group certainly does - not wish to employ a firm to provide lobbyist services and then find out they don't have the credibility necessary to achieve re- sults with legislators. Enclosed for your review is the joint and cooperative agreement that has been adopted by five (5) cities to date. The cities that are being considered for membership into the joint powers are Eagan, Minnetonka, Bloomington; Edina, Eden Prairie, Plymouth, Maple, Grove, Brooklyn Park, Maplewood, Roseville, White Bear Lake, Woodbury and Shoreview. There was also some in- terest expressed by the group that New Brighton and Inver Grove Heights should also be included. The City Administrator would like to discuss the joint powers further with the City Council and recom- mend that the City proceed with its formal adoption at the January 17 City Council meeting. The City of Eagan is presently destined to receive zero in local government aid next year, so any effort to restore local government aid will be an achievement for our com- munity. Special City Council Agenda Information January 10, 1984 Page Four BRIEF REVIEW OF LEXINGTON SOUTH PUD PARK LAND DEDICATION Following the City Council meeting on January 3, 1984, the City Administrator had a lengthy discussion with the Director of Parks & Recreation regarding the proposed parkland as shown in the West- bury Addition plat. The Advisory Parks & Recreation Commission has recommended to the City Council that that 8 acre park be dedica- ted as parkland, but never felt it was desirable parkland for the City. The reason that parkland was proposed for dedication as a part of the plat was due to an interpretation of the planned unit development agreement that, if that parkland was not taken, there would be no requirement for the developer to dedicate other parkland totalling the 8 acres or make the cash donation. The City Admini- strator has interpreted the development agreement differently and feels the City should pursue other parkland dedication with the developer at this time if that 8 acre parcel is not desirable by the Advisory Parks & Recreation Commission and/or City Council. Also, the developer and owner of Lexington South, Mr. Jim Curry, is attempting to negotiate all of the final parkland dedication and deed that property to the City as it pertains to Lexington South at this time. Therefore, it is timely that the parkland dedication as it relates to the Lexington South PUD be resolved and this in- cludes the Westbury Addition. The. Advisory Park & Recreation Com- mission met on Thursday, January 5, at which time the Parks & Re- creation Director presented a number of considerations that were made by the City Administrator and Park Director in discussions that have transpired since the City Council meeting relating to the Lexington South PUD parkland dedication and, more specifically, the proposed Westbury preliminary plat. The City Administrator would like to review the whole parkland matter with the City Council if time permits on Tuesday due to the fact that this item will be placed on the January 17 City Council agenda, and it might be well to provide some .of the background information in a work session to save time at the regular meeting on the 17th. There is no action required, as stated earlier in the memorandum, at the special City Council meeting. s/Thomas L. Hedges City Administrator TLH/hnd ADVISORY PARK & RECREATION COMMISSION APPLICANTS CJ�f7n L,. v THOMAS P. KETCHAM 4353 BEAR PATH TRAIL EAGAN, MN. 55122 MR. THOMAS HEDGES CITY ADMINISTRTOR EAGAN, Mu. 55121, MR, HEDGES, I AM WRITTING TO YOU OONOERNING A POSITION ON THE ADVISORY. PARK AND RECREATION COMMISSION. I WOULD LIKE TO BE CONCIDERED FOR ONE OF THE UP COMING OPENINGS. AS YOU PROBABLY KNOW I HAVE BEEN A"RESIDENT OF EAGAN FOR ' OVER 27 YEARS, IN THAT TIME I HAVE WATCHED EAGAN GROW FROM A FARMING COMMUNITY INTO A LARGE CITY. IN THE PAST FEW YEARS I HAVE FOUND THE NEED TO FIND SOMETHING TO 00 TO GET MORE INVOVED WITH THIS GROWTH, I FEEL WORKING WITH THE PARKS DEPARTMENT WOULD BE AN EXCELLENT MATCH OF MY BACKGROUND AND THE NEEDS OF THE CITY. I RECIEVEO AN A.A. DEGREE FROM INVER HILLS COMMUNITY COLLEGE, A B.S. DEGREE IN EDUCATION FROM MANKATO STATE UNIVERSITY, AND 010 SOME GRADUATE STUDIES AT ST. CLOUD STATE* I HAVE BEEN INVOLVED WITH CLASS B AMATUER BASEBALL IN MANY AREA CITIES. MOST RECENT I WAS SECRETARY/TREASURER OF THE BURNSVILLE BOBCATS BASEBALL TEAM. VIE WERE VERY ACTIVE IN UPGRADING THE BASEBALL FIELD AT LAKE ALIMAGNET INTO ONE OF THE FINEST AROUND. - THESE ARE A FEW OF THE REASONS ('•FEEL QUALIFIED. I WOULD LIKE TO THANK YOU FOR CONCIDERING ME FOR THE PARKS COMMISSION AND WILL AWAIT FURTHER WORD, SINCERLY, TOM KETCHAM RESUME Thomas Paul Ketcham E35aan, MN P55122rai1 (H) 452-4783 (w) 454-6538 EDUCATION, 1979 —1980 Brown Institute, Minneapolis, MN. Computer Program- mer. IBM Programmer.,Aptitude Test Score of 64 (A). Languages studied include COBOL, FORTRAN, BAL, RPG II Arid UNIVAC I.M.S. Computers used were IBM 360 and UNIVAC 9030- 1973 - 1975 Mankato State University, Mankato, MN. B.S. Degree in Education. Major in Physical Education. Minor in Driver and Traffic Safety Education. Deans List in 1974 - 1975• 1972 - 1973 University of Minnesota, Minneapolis, MN. Studies in Pre -physical Therapy. Baseball Team - 1973- 1970 - 1972 Inver Hills Community College, Inver Grove Heights, MN. Associates of Arts Degree. General Educa- tion with emphasis in Physical Rehabilitation. Deans List 1971 - 1972. Basball Team Captain. WORK EXPERIENCEt 1969 - Present Applebaum's. Assistant Stock Manager. Duties in- clude complete store operation on nights and weekends. Responsibilities include supervising the stock crew, design displays and verify de- livery Bills of Lading. 1975 - 1978 Burnsville Public Schools. Substitute Teacher. Duties include being on call and coming into various classroom situations and continuing the 1'esson plans. All secondary subjects such as'Math, Science; Industrial Arts, and Physical Education. In_,1977, designed -and ran the district wide Motorcycle Education Program. This includes developing the curriculum,.organizing-.enrollment, .classroom spaceaudio visual`and,outdoor practice range'. 1975 - 1978 Rosemount Schools. Substitute Teacher\. On call for daily classroom assignments. A11 subjects and grade levels. RELATED EXPERIENCES Two years programming personal computers. One year tutoring University of Minnesota Data processing students. References are available upon request. Mr. Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr..Hedges: I am writing to express for one of the upcoming vacancies and Recreation Commission. DEC 211922 December 20, 1983 my interest in being considered on the City's Advisory Parks My family and I moved here from one of the Northern Virginia suburbs of Washington, D. C., in November. I am employed as the Supervisory Senior Resident.Agent in charge of the St. Paul Office of the Federal Bureau of Investigation. For most of my adult life, I have been an avid camper, backpacker, and outdoor enthusiast. Prior to joining the FBI, I was employed as a Park Ranger for the National Park Service, U. S. Department of the Interior, in Yosemite National Park, California. I have also been involved in the Scouting program for over fifteen years, and have held most of the adult volunteer positions therein, including those at the state and multi -state levels. In that capacity, I have been involved in the planning of new camp areas and programs, promoting outdoor recreational activities, recruiting and training adult volunteers, and main- taining liaison with various individuals and organizations with potential resources to offer to these programs. If you or the selection committee have a need for any additional information, I will be happy to provide same. Sincerely yours, Thomas R. Parker 1139 Aquarius Lane Eagan, Minnesota 55123 viI-110O C To iA /Z7 4,t„ c f� cow v' _ DEC : 5 Lazo w/Q 1 p AJ I rea�Po�ri un�wi {0 7[,e AJv,So-r arICS ar,d RecYea�uly` Cerin/ SS.ov� �,Y. &-V\2w /Q G6 rAAA li2P bn" bC-- U /1¢�u� i� Fs'1 YK C,41 O e a V4 T b QJ -t e ve MN12 ti vc'ya-b(e c ,,4ribu,4)up , January 5, 1984 Honorable Mayor and City Council Members City of Eagan Re: Reappointment to the Eagan Advisory Park Commission I would appreciate your consideration to reappoint me to another term on the Eagan Advisory Park Commission. The experience of participating on the commission has been very enjoyable, particularly the past few years while working on the Park System Master Plan. I welcome the opportunity to continue to serve with the hope of getting this plan implemented. I think I also bring a historical advantage from having served on the commission for a length of time that can relate some of the events that took place years before that have an impact on decisions made regarding the park system. I will not be able to attend the council meeting on January 10, because of business committments, but hope I can continue to serve the community in this capacity. Sincerely Roger J�. Martin / lmk 0 11983 1795 Carnelian Lane Eagan, MN 55122 December 28, 1983 Tom Hedges City Administrator, Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges, I have enjoyed serving on the Advisory Park and Recreation Commission and I would like to reapply for another term at this time. The process used to arrive at the Park System Plan has certainly provided me with a good background of the Eagan Park System and.it has also created an enthusiasm to be involved in the future development of the System. If you need any further information, I can be reached at 452-3411 (home) or.296-3962 (work). - Sind o Sandra A. Masin ADVISORY PLANNING COMMISSION APPLICANTS December 5, 1983 Mr. Tom Hedges City Administrator City of Eagan ' 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: I am hereby notifying you of my desire to be considered for a position on the Advisory Planning Commission for the City of Eagan. I -have been an Eagan resident since 1974 and am deeply interested in our City's continued growth and prosperity. If appointed to this Commission, I would be committed to its involvement in issues facing our community, and I.would consider it a privilege to serve as one of its members. Thank you for your consideration. -uhmes D. Wannigman 763 South Hills Dri Eagan, Minnesota 55123 Telephone: Home (454-7034) Office (291-5341) DEC, 5 „ 43 Minnesota House of Representatives Dec. 13, 1983 Tom Hedges City Admi-ai'strator City of Eagan 3830 Pilot Knob Road Eagan, MN. 55122 Dear Mr. Hedges: Please be informed that I am interested in serving on the Advisory Planning Commission for the city of Eagan. I am a new resident of this community, having purchased a home on Carlson Lake Lane in late November. My wife, Carol, and I have two children, and recently moved to Eagan from Mankato, where I had been editorial -page editor of that city's daily newspaper, the Mankato Free Press. I am now the media director for the Independent -Republican caucus in the Minnesota House of Representatives. As a newspaperman for six years, first in Red Wing and then later in Mankato, I developed a keen interest in public affairs at the local and state levels. However, being a journalist and needing to protect the perception of "objectivity," I was precluded from serving on boards and commissions. Now that I am out of the newspapering field, I look forward to taking an active role in making my city a better place to live. Serving on the Advisory Planning Commission would be a good place to begin. I am 28 years old. I grew up in southern Minneapolis, graduating from Washburn High School. I studied at St. Cloud State University, graduating with a B.A. degree, with majors in mass communications and political science, and a minor in economics. Should you choose not to appoint me to the Advisory Planning Commission, please keep me in mind for some other future opening. I am willing to serve the city of Eagan in whatever capacity you might find useful. Sincerely, Vic Ellison 1308 Carlson Lake Lane Eagan, MN. 55123 452-4204 d96 -64 6°1 LL u ( ibb3 December 22, 1983 Mr. Tom Hedges, City Administrator 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges: Please accept this letter as my application for appointment to the Eagan :._ adv&sory planning commission. I_ am responding to a..notice published in the Eagan Chronicle for the week of December 18th. I am very interested in the work of this policy body and feel that my qualifications for such an appointment are substantial. I have worked with several citizens groups' who have assisted in maintaining economic viability and promoting the general welfare of a city. My experience has been in both the areas of community service and planning study. I have assisted in co- ordinating planning for business enterprises that are labor intensive. This was in the function as a volunteer for a minority established planning group in St. Paul. This experience proved to be very useful and insightful in dealing with financial segments of the corporate sector. In addition to this practical experience, I have undertaken graduate course- work in the field of community planning and organizational management. From this endeavor I have gained a better understanding of the need for encouraging appropriate uses of land by-enaouraging compatibleuses for both redidential- and business areas. During this coursework I was able to examine and take part in analyzing selected comprehensive planning documents and zoning codes. Thus, I am familiar with the function and implementation of both items. In addition to this formalized study I have done extensive reading on various planning tools such as tax -increment financing, industrial revenue bonding, and other methods of development financing. If.you should have any further questions regarding my background please consult the enclosed resume or you can contact the following individuals for reference: Dulcie Hagedorn, Senior Planner,_ Hennepin County Planning and Development, 368=4474; John Poupart, Planning Commissioner, City of Minneapolis, 296-4500; and Oliver Byrum, Director of Planning, City of Minneapolis, 348- 6315• Thank you for your consideration I hope to hear from you soon. �spectPull , 6X/ Ro W. aylor RESUME Roy W. Taylor, Jr. Ph.# AC(612) 452-2774 PERSONAL INFORMATION DOB: June 2, 1956 BIRTHPLACE: Okla. City, OK EDUCATION BACKGROUND 1368 Highsite Dr., #215 Eagan, MN 55121 MARITAL STATUS: Single RACEi.American Indian B.A., University of Oklahoma, 1980; Major: Political Science Graduate coursevork, (10 Hrs.), University of Minnesota, 1981-83; Community Planning, Organizational Management, Introductory Statistics. EMPLOYMENT EXPERIENCE Present: City of Minneapolis, Minnesota, Center for Citizen Participation. Function as community planner/liaison and public information specialist for Planning Department. Aug 1982—Tui 1983: Red School House, Inc., St. Paul, Minnesota. Functioned as program planner and 16gislative liaison for education organixaiion. Aug 1981 -May 1982: Migizi Communications, Inc., Minneapolis, Minnesota. Functioned coordinator for operations (news, production, development and marketing). Jan 1981—Jun 1981: Native American Research Institute, Norman, Oklahoma. Functioned as research assistant to staff of educational consulting firm. AFFILIATIONS Member, Seward South Development Project Metropolitan Council Advisory Committee on Aging Minnesota American Indian POiitical Caucus American Indian Professional Association " Board of Directors, Heart of the Earth Survival School RELATED CONSULTING Dec 1982 -May 1983: Preparation of proposals under Job Training Partnership Act, Title IV: Section 401; Native American Programs Act; Community Services Block Grant Act; Indian Child Welfare Act; for the St. Paul American Indian Development Council. Available upon request. December 2, 1983 Mr. Tom Hedges City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55123 Tom, upon expiration of my term as a member of the Advisory Planning Commission, I want to advise you that I do not want to be considered for another term on the commission. My experience as a member of this commission has been very positive. It certainly has given me a better insight into what goes on in our city and I hope I an a more informed citizen for it. While my experience has been very good, I think that it is time for someone else with different insights and ideas to step into this work. The city should be proud of the staff and if I can be of some help to you in the future, let me know. Dale Turnham JOINT AND COOPERATIVE AGREEMENT PRELIMINARY STATEMENT The Parties to this Agreement aregovernmental units of the State of Minnesota. Minnesota Statute 471.59 permits two or more sub -units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them. Pursu- ant to statutory authorization, the Parties to this Agreement have chosen to execute a joint powers agreement providing, in essence, for the development of legislative programs on matters. of mutual concern and interest. [d-VdA;"; Wah-U8140 The primary purpose of this Agreement is for the member muni- cipalities to jointly and grams on matters of mutual view, and to actively oppo with the interests of the cooperatively develop legislative pro - concern and interest, and identify, re - se proposals which may be in conflict member municipalities. The organization formed pursuant to this Agreement will be funded by member municipalities' contributions, as herein speci- fied, with contributions being used for the retention of profes- sional assistance, information preparation and dissemination, re- search and other activities that may from time to time be author- ized by the membership. II. NAME The Parties hereto agree to establish an organization to be known as the Municipal Legislative Commission to carry out the objective of this Agreement. III. DEFINITION OF TERMS Section 1. Definitions. For the purpose of this Agreement, the terms defined—ETITi s��ticle shall have the meanings given them by this Article. Section 2. "Board" or "Board of Directors" means the govern- ing body of the Commission. Section 3. "Commission" means the organization created pur- suant to this Agreemenf— Section 4. "Council" means the governing body of a Party. Section 5. ."Directors" means the persons appointed pursuant to this agreementoo she as Directors. - 1 - III. DEFINITION OF TERMS (Continued): Section 6. "Operating Committee" means the committee con- sisting of the City managers or AaMinistrators of each Party. Section 7. "Part " means a municipality which has entered into this Agreemen__ IV ADDITIONAL PARTIES Any other municipality may become a Party upon approval by a majority of the then Parties. V. EFFECTIVE DATE A municipality shall enter into this Agreement by duly exe- cuting a copy of this Agreement and by filing such copy, together with a certified copy of the authorizing resolution, with the City Administrator of the City of Woodbury, but after the Commission Chairman is elected, such documents shall be filed with said Chair- man. This Agreement shall become effective upon approval by at least six municipalities, or on February 15, 1984, whichever is sooner. VI. POWERS AND DUTIES OF THE COMMISSION Section 1. The powers and duties of the Commission shall in- clude the powers set forth in this article. Section 2. It may establish legislative programs embodying proposed legislation and positions on proposed legislation. . Section 3. It may take such action as it deems necessary and appropriate to accomplish the general purposes of the organi- zation. Section 4. It may consult with persons knowledgeable in the legislative process and persons having a special interest therein, such as Legislators, research organizations, educational institu- tions, other political subdivisions, municipal organizations, regulatory organizations, technical experts and any other persons who can provide pertinent information concerning legislation of interest to the Commission. Section 5. It may provide for the prosecution, defense, or other participation in actions or proceedings at law in which it may have an interest, and may employ counsel for that purpose. Section 6. It may conduct such research and investigation and take such action as it deems necessary, including participa- tion and appearance in proceedings of any metropolitan, State, Federal, regulatory, or legislative or administrative bodies, on any proposed or existing law, bill, or recommendation related to or affecting any or all members. - 2 - VI. POWERS AND DUTIES OF THE COMMISSION (Continued): Section 7. It may enter into any contracts deemed necessary by the Board to carry out its powers and duties, subject to the provisions of this agreement. Section 8. It may contract with any of the parties or others to provide space, services or materials on its behalf. Any contracts let or purchases made, shall conform to the require- ments applicable to Minnesota statutory cities. Section 9. It may accept gifts, apply for'and use grants, enter into agreements required in connection therewith and hold, use and dispose of money or property received as a gift or grant in accordance with the terms thereof. Section 10. It shall cause an annual, independent audit of the books of the Commission to be made and shall make an annual financial accounting and report in writing to the parties. Its books and records shall be available for and open to the examina- tion by the parties at all reasonable times. It shall establish the annual budget for the Commission as provided in this agree- ment. Section 11. It may delegate authority to the Operating Com- mittee between Commission meetings. Such delegation of authority shall be by resolution of the Board and may be conditioned in such manner as the Board may determine. Section 12. It may exercise any other power necessary and incidental to the implementation of its powers and duties. VII. BOARD OF DIRECTORS Section 1. The governing body of the Commission shall be its Board of Directors.. Each Party shall be entitled to two (2) direc- tors. Each director shall have one (1) vote. The Council of each Party shall appoint its two (2) directors, one (1) of whom shall be the City Manager or Administrator and the other shall be an elected official from the Council of the Party. Directors shall serve without compensation from the Commission, but this shall not prevent a Party from providing compensation for its directors if such compensation is authorized by the Party and by law. Section 2. There shall be no voting by proxy, but all votes must be cast by the director at a Board meeting. - 3 - VII. BOARD OF DIRECTORS (Continued): Section 3. Each director shall serve until that director's successor is appointed and assumes his or her ressponsibilities. Directors shall serve at the pleasure of the Council appointing them. When a Council appoints a director, it shall give notice of such appointment to the Commission's Secretary -Treasurer. Such notice shall include the mailing address of the person so appointed. The names and addresses shown on such notices may be used as the official names and addresses for the purposes of giving notices of any meetings of the Commission. Section 4. A majority of the Board of Directors shall con- stitute a quorum of the Board. Section 5. A vacancy on the Board shall be filled by the Council of the Party whose position on the Board is vacant. VIII. MEETINGS Section 1. The Commission shall meet at least quarterly and shall hold an annual organization meeting in January. Section 2. At the organizational meeting, or as soon there- after as it reasonably may be done, the Board shall adopt bylaws governing its procedures including the time, place and frequency of its regular meetings. Such bylaws may be amended from time to time. Section 3. Special meetings of the Board may be called (aY by the president or (b) by the Operating Committee, or the Board upon the written request of a majority of the directors. Five (5) days written notice of special meetings shall be given to the directors. Such notice shall include the agenda for the special meeting. Only matters set forth in the agenda shall -.be considered at a special meeting. Section.4. Notice of regular meetings of the Board shall be given to the directors by the Secretary -Treasurer at least seven (7) days in advance and the agenda for such meetings shall accom- pany the notice. However,.business at regular meetings of the Board -need not be limited to matters set forth in the agenda.. IV. OFFICERS, Section 1Number Election Qualifications. The officers of the Commission s a cons s o a a rman, a vice Chairman and a Secretary/Treasurer. Each officer shall be elected at the annual meeting by the Board and shall hold office until the - 4 - IV OFFICERS (Continued) next annual election of officers and until his/her successor shall have been elected and have qualified or until his/her ear- lier disqualification, death, resignation or removal. All offi- cers shall be Directors. New officers shall take office at the adjournment of the annual meeting of the Commission at which they were elected. Not more than one (1) Director of a Party shall be elected an.officer during the same term. Directors of a Party that have given notice of withdrawal shall not be eligible to become officers or to vote on the selection of officers. Any officer who ceases to be a Director shall at the same time cease to be an officer. Section 2. Resignation. Any officer of the Commission may resign at any time Dy giving written notice of his/her resigna- tion to the Board, to the Chairman or to the Secretary/Treasurer of this Commission. The resignation shall take effect at the time, if any, specified therein or, if no time is specified therein, upon receipt thereof by said Board, Chairman or Secretary/Treasurer. The acceptance of a resignation shell not be necessary to make it effective. Section 3. Removal. Any officer may be removed, with or without cause, by a vote of four-fifths (4/5) of the total number of Directors, at any meeting of the Board, provided that such purpose is stated in the notice or waiver of notice of the meet- ing unless all of the Directors of this Commission are present at the meeting.. Section 4. Vacancies. A vacancy in'any office because of disqualification, ea resignation or removal shall be filled for the unexpired portion of the term in the manner prescribed herein for election to that office. Section S. Chairman; Vice Chairman. The Chairman shall pre- side at all meetings or the omm ss on and shall perform all duties incident to the office of Chairman and such other duties as may be delegated by the Commission. The Vice Chairman shall act as Chairman in the absence of the Chairman. The Chairman shall be an elected Director and the Vice Chairman shall be an appointed Director who shall also serve as Chairman of the Operat- ing Committee. Section 6. Secretary Treasurer. The Secretary/Treasurer shall be a Director w�io�s a membei of the Operating Committee. He/she shall be responsible for keeping a record of all of the proceedings of the Commission and Operating Committee and shall serve as the Chairman of the Operating Committee. The Secretary/ Treasurer shall send written notice and material pertaining to agenda items to each Director. He/she shall have custody of the - 5 - IV. OFFICERS (Continued): Commission's funds, shall pay its bills, shall keep its financial records and generally conduct the financial affairs of the Commis- sion. The Secretary/Treasurer.shall be responsible for such other matters as shall be delegated to him/her by the Commission. Orders, checks and drafts of the Commission shall require the signatures of the Secretary/Treasurer and one (1) other Director from a Party other than that of the Secretary/Treasurer. In conducting the Commission's financial affairs, the Secretary/Treasurer shall, at all times, act in accordance with generally accepted accounting principles. The Secretary/Treasurer's reports, including any bills or claims to be acted upon by the Commission, shall be distributed to all Directors not less than five (5) days prior to the meeting at which action on such bills or claims is to be taken. The Secre- tary/Treasurer shall post a fidelity bond or other insurance in an amount, on terms and with a company approved by the Commission. The Commission shall bear the cost of the bond or insurance. Said fidelity bond or other insurance shall cover all persons authorized to handle funds of the Commission. Any persons may be engaged to perform such services under the Secretary/Treasurer's supervision and direction, when authorized by the Commission. Section 7. 'Other Officers. The Commission may appoint such other officers as it deems necessary. All such officers shall be Directors. Section 8. Committees. The Commission may appoint such committees as iteemd snecessary or desirable to accomplish its purposes. X. OPERATING COMMITTEE Section 1. Qualifications. The Operating Committee shall consist of the City Manager or Administrator Director appointed by each Party. Section 2. Authorit . -The Operating Committee shall have the authority to manage -the property, affairs and business of the Commission between Commission meetings, to the extent speci- fically delegated by the By -Laws or resolution of the Board, but at all times, shall be subject to the control and direction of the Board. Section 3. Meetings. The Operating Committee shall meet monthly at a time a� place to be determined by the Operating Committee. Special meetings may be called by the Chairman of the Operating Committee or by any other.two (2) members of the - 6 - X. .OPERATING COMMITTEE (Continued): Operating Committee or by the Commission. The date and place of the special meeting shall be fixed by the person or persons calling it. At least seventy-two (72) hours (from the time of mailing) advance written notice of a special meeting shall be given to all members of the Operating Committee by the person or persons calling the meeting. The notice shall state the matters to be considered at the special meeting and only those matters shall be considered at that meeting. Section 4. Personnel. The Operating Committee shall have authority to hire, supervise and discharge full or part-time employees but their compensation shall be within budget limita- tions. The Operating Committee may make any required employer contributions which local government units are authorized or required to make by law. XI. FINANCIAL MATTERS Section 1. Commission funds may be expended by the Board in accordance with the procedures established by law for the expenditure of funds by Minnesota statutory cities. Orders, checks and drafts must be signed by any two (2) of the officers. Other legal instruments shall be executed with authority of the Board, by any two (2) officers. Section 2. The financial contributions of the Parties in support of the Commission shall be per capita. Each of the Parties shall pay to the Commission an amount as annually determined by the - Commission not to exceed $.25 per capita by February 15, of each year based on the most recent Metropolitan Council population esti- mates, however, no individual municipality shall contribute more than $10,000 per year. This amount may be used by the Commission to pay all legal.and consultant costs and expenses and other ex- penses as approved by the Board. The Board may authorize changes in the per capita charge for all members upon majority vote. Section 3. A proposed budget shall be formulated by the Board and submitted to the parties on or before August 1 of each calen- dar year. Such budget shall be deemed approved by a Party unless, prior to September 15 of the year involved, the Party gives notice in writing to the Board that it is withdrawing from the Commission. Final action adopting a budget for the ensuing calendar year shall be taken by the Board on or before November 1 of each year. , Section 4. Any Party may inspect and copy the Commission books and records at any and all reasonable times. All books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota statutory cities. - 7 - XII. WITHDRAWAL Section 1. Withdrawal. Any Party may withdraw from this Agreement effective on anuary 1 of any year by giving notice pursuant to Section 2 of this Article prior to September 15 of the preceding year. Section 2. Notice. In order to effectuate a withdrawal, a Party withdrawin—g--rrom the Commission shall give written notice to the Chairman of the Commission, served personally on the Chair- man or addressed to the Chairman at the address shown on the records of the Commission, and by giving with such notice, a certified copy of a resolution of its Council stating its decision to withdraw from the Commission. The withdrawal shall be effective upon actual receipt by the Chairman of such notice and resolution. The with- drawing Party shall have the responsibility for.such actual receipt by the Chairman. Upon receipt of such notice and resolution, the Chairman of the Commission shall forward a copy of the notice and resolution to each Director. Section 3. Financial Effect of Withdrawal. No financial benefit shall inure to a Party that w t raws rom this Commission nor shall there be any reimbursement for any contribution made or required of the withdrawn Party by this Agreement. ' XIII. AMENDMENTS Section 1. Amendments. This Agreement may be amended only by written amendment entered into by a majority of the then Par- ties to this Agreement in the -same manner as this Agreement is entered into pursuant to Article VI hereof. XIV. DISSOLUTION Section 1. Duration of.Commission. The Commission shall be dissolved if less than tour art es remain, or by operation of State or Federal law or regulation, now or hereafter enacted, or by mutual signed agreement of all of the Parties. Section 2. Distribution.of.Assets. Upon dissolution of the Commission, all remaining assets of t e Commission, after payment of all obligations, shall be distributed among the Parties that are Parties to the Agreement at the time of dissolution, in pro- portion to their contributions and in accordance with procedures established by the Commission. The Commission shall continue to exist after dissolution for such period, no longer than six (6) months, as is necessary to wind up its affiars, but for no other purposes. CIM IN WITNESS WHEREOF, each undersigned municipality has caused this Agreement to be signed on its behalf this day of CITY OF BLOOMINGTON By Its Mayor By Its Manager Clerk CITY OF BROOKLYN PARK By Its Mayor By Its Manager Clerk CITY OF BURNSVILLE By Its Mayor By Its Manager/Clerk CITY OF EAGAN By Its Mayor Its Manager Clerk CITY OF EDEN PRAIRIE By Its Mayor By Its Manager Clerk , 1983. CITY OF EDINA By Its Mayor By Its Manager Clerk CITY OF MAPLE GROVE By its Mayor By Its Manager Clerk CITY OF MAPLEWOOD By Its Mayor Its Manager Clerk CITY OF PLYMOUTH By Its Mayor Its Manager Clerk CITY OF ROSEVILLE By Its Mayor Its Manager Clerk CITY OF WHITE BEAR LAKE By Its Mayor By Its Manager Clerk CITY OF WOODBURY By Its Mayor By Its Manager Clerk CITY OF MINNETONKA By Its Mayor By Its Manager - 10 -