05/24/1984 - City Council SpecialSPECIAL CITY COUNCIL MEETING
THURSDAY
MAY 24, 1984
6:30 P.M.
I. ROLL CALL.& PLEDGE OF ALLEGIANCE
II. BOARD OF EQUALIZATION
III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS
IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS
V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 22, 1984
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting is scheduled for this Thursday,
May 24, 1984, at 6:30 p.m. The main purpose for the meeting
is to allow the Dakota County Assessor's office to review property
tax statements with any residents who appear and have questions
regarding their assessed valuation. Traditionally, people will
meet with employees of the Assessor's office in different areas
of the City Council chambers allowing the City Council time
to discuss and review other topics of interest. Therefore,
a special City Council meeting agenda was prepared with various
items listed for review by'the City Council.
Board of Equalization
The City has received two (2) letters addressed to the Local
Board of Review and copies are enclosed for your attention.
The original letters will" be`"presented to- the 'Dakota County
Assessor on Thursday for their review.
Canvass of Special Election Returns
There is a statutory requirement that all municipal election
results be canvassed by the City Council. The tally sheets
and other pertinent information will be available for inspection
by the City Council for the May 22, 1984, special park referendum.
Review Proposed Change in Election Precincts
Due to the rapid growth in the City and a significant change
in population distribution, the Finance Director/City Clerk
is recommending an increase from 11 to 14 precincts for the
purpose of increasing polling places within the community.
A memorandum was supplied to each member of the City Council
with the May 15, 1984, City Council agenda packet entitled "Election
Precints". The memorandum was again copied and is attached
for your review. Since the last allowable day by State law
for changing precinct boundaries is June 13, it is important
to discuss and review the precinct boundaries so that formal
action can be considered at the June 5 City Council meeting.
Each member of the City Council was provided maps that illustrate
the current and proposed precinct boundaries, and it would be
helpful for each of you to review those maps and bring them
with you to the special City Council meeting. The Finance Director/
City Clerk will be present to review questions with the City
Council.
MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS
MAY 22, 1984
PAGE 2
League Conference Meetin
Presently, Mayor Blomquist, City Councilmember Egan and City
Administrator Hedges are scheduled to attend the League Conference
in Duluth June 12 through June 15. If any member of the City
Council would like to attend, it will be necessary to register
no later than this Friday. City Councilmember Egan has learned
that he may have a personal conflict for all or part of the
League Conference and if so, a member of the City staff may
attend a portion of the Conference or a cancellation would be
made for his reservations. Mayor Blomquist has asked that each
City Councilmember review the workshops and meetings that are
planned for the Conference and if any member of the Council
would like Mayor Blomquist or the City Administrator to attend
a particular workshop, please indicate on Thursday evening and
between those of us attending, we will attempt to cover any
workshop of interest for the City Council. A copy of the agenda
is enclosed for your review.
Other Business
The City Administrator has a couple of brief items to update
the City Council on if time permits.
City Administrator
• MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR VANOVERBEKE
DATE: MAY 10, 1984
SUBJECT: ELECTION PRECINCTS
Due to the rapid growth _in the City, the population distribution
among the voting precincts has become seriously out of balance.
As the population of the City increased over the years, the
number of precincts changed from 4 to 7 for the presidential
election in the fall of 1976 and then increased from 7 to 11
for the City election in November of 1977. This number has
remained constant to the present time.
After a considerable amount of review, I am proposing that the
precincts be changed from 11 to 14 with boundaries as presented
on the attached map. For your review, a map of the 11 current
precincts is also provided. The proposed precinct polling places
are as follows:
Precinct Pollin4 Place
-- 1
Fire Station #2
• 2
Pilot Knob School
3
Highsite Community Room
4
Cedar School
5
Fire Station #1
6
Cedar Grove Baptist Church
7
Fire Administration Building
8
Eagan Municipal Center
9
Rahn Elementary School
10
Western Court Facility
11
Christ Lutheran Church
12
Thomas•Lake School
13
Easter Lutheran Church
14
Northview School
•
The following table illustrates the number of registered voters
in each precinct at the time of the previous changes as well
as some population information for current and proposed precincts.
While the correlation between population and registered voters
is very different among precincts depending upon the demographics,
the population change between 1982 and 1990 indicates the nature
of our current problem. Precincts 8-11 had some problems with
size in the 1982 elections. The problem is compounded by the
election day registration of so many new citizens.
/9y
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 2
• In reviewing the current precincts and attempting to determine
new precincts, the following objectives were used:
1. To maximize the number of precincts to which no changes
would be made.
2. To set up the new precincts in such a manner so as to minimize
and simplify future changes to them.
3. To make.the best use of available voting facilities.
4. To distribute the current and projected population somewhat
equally among the precincts while keeping it between 1,000
and 3,000 residents, with the projected growth precincts
at the low end of that range.
There were a number of possible precinct maps considered prior
to the recommendation being made to change the 14 precincts
as being presented. This recommendation appears to do the best
job of meeting the objectives previously listed.
Precincts 1 through 7 have not changed in either voting location
or boundaries. The four precincts 8 through 11 have been divided
into a total of 7 precincts thereby increasing the total number
from 11 to 14. The three proposed new polling places include
• the Municipal Center, Thomas Lake Elementary and the Western
Court Facility. The population range is from 744 in the new
precinct 10 to 2734 in precinct 2, using the 1982 estimates
per precinct. The 1990 population projections are from 1147
in precinct 1 to 3818 in precinct 7.
Old precinct 7 and new precincts 8 and 14 remain quite large
geographically and more than likely will require additional
division at some point in the future. Available facilities
and current population figures do not appear to justify an attempt
to make any other changes to them at this point.
Implementation of these changes would be sandwiched around the
special election on May 22 in an effort to reduce the potential
voter confusion. I would suggest the following timetable of
events assuring that implementation be complete for the primary
election on September 11, 1984.
1. Present— .May..22, 1984 The City Council and staff review
proposed changes.
2. May 23, 1984 - June 5, 1984 Public review of proposed
changes as requested by City Council.
3. June 5, 1984 The City Council adopts the resolution
setting forth precinct boundaries and polling places.
• (June 13 is the last allowable day by state law prior to
the primary election.)
7000
MEMO TO -CITY ADMINISTRATOR HEDGES
• PAGE 3
4. June 6, 1984 - August 10, 1984 Notify affected voters
of .changes. (August 10 is the last allowable day by state
law for the primary election.)
S. September 11, 1984 Primary election - first election
with new precincts.
In the event the precincts are changed, step number 4 will be
crucial to the success of the project and provides the City
an opportunity for some positive public relations. I- would
propose sending letters to all registered voters in the City
and requesting coverage from the lcoal papers. If the timing
on a City newsletter were correct, that media would also be
helpful. Attached is a sample of a letter I would expect to
send. we might also want to mail out a small map with a precinct
listing.
The Dakota County Auditor's Office will be able to provide us
with mailing labels for the registered voters.
I would appreciate as much of a review
as is possible as early as possible
• steps to be carried out in an efficient
to discuss this with you and/or the
desire.
Fingn-d,j Director City Clerk
EJV/jj
•
?/0
of these recommendations
to allow the appropriate
manner. I will be happy
City Council as you may
Sample Letter to Registered Voters in Precincts 1 - 7 (No changes)
June 6, 1984
Dear Registered Voter:
Due to the tremendous amount of growth being experienced within
the City of Eagan, it has become necessary to change certain
precinct boundaries as they relate to all non -school district
elections. We have attempted to consider additional growth
thereby limiting current and future changes as well as minimizing
potential disruptions.
The boundaries of your precinct have not changed.". Your residence
remains in precinct number 1 and you will continue to vote at
re station oz locateo at 29UU Lone uax Circle.
While your precinct has not changed, I wanted to take this opportun-
ity to also ask your assistance and cooperation in having an
efficient election process. You can assist by doing the following
whenever possible:
• 1. Call the City prior to election day if there is any confusion
about where you vote.
2. Vote during the day. Early morning, after work and early
evening are typical peak voting periods and longer lines
usually result, especially in larger elections.
3. Encourage your friends and neighbors to register to vote
prior to election day.
4. Call the City with questions and/or suggestions that you
feel would provide for more efficient elections.
5. Call the City if you are interested in serving as an election
judge.
City officials are very much interested in accommodating voters
and certainly appreciate your help. Please note again that
this change does not affect school district elections.
Sincerely,
is
70-61.00
Date
I 1
I 2
3 I
4
5
I 6
PRECINCTS
7 I 8
9
I 10
11
I 12 13 I 14
TOTAL
May 4, 1976
Registered
Voters
2464
774
unknown
2209
-
-
-
-
-
-
-
- - -
(Park Referendum)
Population
I
I
I
I
I
I
I
I
I
I
I
I
I I 117,686
I I I
November 2, 1976
Registered
Voters
I 1991
11072
1694 I
2225
2285
I 2262
1755
I
Estimated
from
Actual
Voters at 65% Turnout
13,284
(Presidential)
Population
I
I
I
I
I
I
( I 117,686
Actual Voters
I 1294
I 687
1101 I
1446
1485
11470
1141
I -
-
I -
-
I - - I - I
8,634
November 8, 1977
Registered
Voters
I
I 737
I
I 830
I
650 I
1280
925
I
11011
747
I
I 588
1209
I
11030
793
I I I
I - - I - I
9,800
(City)
Population
I
I
I
I
I
I
I
I
I
I
I
I
I I I
I I I
18,855
November 2, 1983
Registered
Voters
I 879
11042
898 I
1371
1285
11047
908
11041
1312
11854
1725
I - - I - I
13,362
(city)
Population
I
I
I
I
I
I
I
I
I
I
I
I
I I I
I I I
25,080
CURRENT PRECINCTS
I
I
I
I
I
I
I
I
I
I
I
I
I I I
I I I
1982 Population
I 1085
12734
1789 I
2371
2035
12069
2166
12023
2519
13372
2943
I - - I - I
25,106
Projected 1990
Population
I 1147
13355
2629 I
2371
2479
12202
3818
15248
3972
15812
4448
I I I
37,481
PROPOSED PRECINCTS
I
I
I
I
I
I
I I I
1982 Population
I 1085
12734
1789 I
2371
2035
12069
2166
11609
2331
1744
913
11923 2170 11187 I
25,126
Projected 1990
Population
I 1147
13355
2629 I
2371
2479
12202
3818
13636
3149
11887
1755
13081 2496 13508 137,513
0 0 0
11:45 a.m. Exhibitor's Lunch
1:15 p.m.
Concurrent Workshops
(Choose one)
Planning & Zoning — Planner vs.
Developer
•A look at project reviewal and approval
*Planning for industries — where to put
them
•Cuaent issues in industrial development
Economic Development How To's
*What the state can do for you
•Red Wing — a case study
•Case study of a Northern Minnesota city
Property Taxes From A to Z —
Session I
*Property tax classification system
•Measuring property values
����d���lll��
*The make-up of your property tax
Hazardous Waste — Session H
*Cleanup actions in the planning stage
*How to prevent future problems
eA case study
Tuesday, June 12
.
3:00 p.m.
Concurrent Workshops
7:00 p.m. Special Kick-off Program
(Choose one)
Katherine Barrington
Walking Tour of Downtown Duluth
"Working Effectively with the Public"
Development
•Handling conflict and saying "no"
City Exchange
*Creating a more positive image
*Small groups convene on a wide variety of
•Understanding why requests turn into
more specialized topics
demands
*An opportunity to meet informally with
9:00 a.m. Reception/cash bar
colleagues to share ideas and information
and help others learn from your city's
experiences
Wednesday,June 13
Tax Increment Financing — Problems
& Possibilities
8.30 a.m. 'Orientation
*An overview of tax increment financing
eThe facts about conference programs
*Is it really an incentive?
_
•How to get the most out of the sessions
•When should a city use it?
you attend
Property Taxes from A to Z —
9:00 a.m. Opening Session/Keynote
Session 11.
•How property tax levies affect different
Address T
types of property
Neil Peirce, syndicated columnist
*Impact of state fiscal policies on local
"National Perspectives on City Problems"
property taxes .
10:15 a.m. Concurrent Workshops'
p
*How the sales ratio relates to distribution
(Choose one)
Minnesota's Tax Burden & Our Busi-
of LGA
Legislative Update on Taxes & Eco.
ness Climate — How Do They Relate?
noetic Development Issues
•A look at competition between states
•A summary by the League's legislative
•A perspective on business relocation
staff on the important tax laws affecting
*Ideas on long-term tax restructuring
cities that the Legislature passed during
The Problems with Property Taxes
the 1984 session
and the Potential for Change
*Special discussion on industrial revenue
*The growth of property taxes
bonds, including formulation of League
•Problems with property tax relief
pow
*Characteristics of a new system
An Overview of Hazardous Waste —
4.45 p.m.
Tour of Duluth Public Library
Session I
•View award-winning building
What are hazardous wastes.
60bserve operation of computerized circu-
*Who has the responsibility?y
lotion system
*Who is liable?6:30
.••12
p.m.
City Night — Duluth Depot
-
Minnesota Cities
Thursday, June 14
Mini and General Conference Program
8:30 a.m. Orientation
*What's ahead for the mini and general
conference
•How to decide what session to attend
9:00 a.m. Concurrent Workshops
(Choose one)
Comparable Worth — How Will It
Affect My City?
•Comparable worth — a definition
*Social, political, and legal ramifications
*Some employer concerns
Economic Development for Small
Cities
•Economic development tools
*Setting economic development policy
•A small city case study
Current Issues in Fire Departments
*An overview of legislative matters
•A look at new technology
•A discussion of internal fire department
issues
Council -Staff Relationships — Building
Better Bridges
•A look at council and staff expectations
*How to build an understanding of each
other's roles
•The one -minute manager approach
11:30 a.m. Mayor's Association and Mini
Conference Luncheon
Governor Rudy Perpich, Speaker
1:00 p.m. Concurrent Workshops
(Choose one)
Effective Employee Discipline — A
Management Perspective
•Interpretation of contract language
•Documenting employee performance
*How to handle grievances
Shaking Up the Status Quo with Long -
Time Employees
*How do we handle a burned -out, reluctant
staff?
*How to instigate change successfully
*How to terminate long-term employees
How to Contain Health Care Costs
•Cost containment strategies
•The wellness concept
•A physician's view on cost containment
New Issues in Domestic Abuse Cases
*Developing an interagency intervention
strategy with assailants
•The role of the community in working
with victims
•The implications of designing intervention
programs
\lay 1984
2:20 p.m.
Concurrent Workshops
(Choose one)
The How To's of Annexation — Why
Do You Need To and What Are the
Costs?
*How cities are dealing with increased
urbanization and fringe growth beyond city
boundaries
•Prospects for reform of annexation
•Annexation case study
Training in Small Cities
•Overcoming training constraints
*How to get the most from your training
budget
*What are the costs of not training
Police Powers and Duties On and Off
Duty
•Overview on police authority
•A discussion of jurisdiction limits
•New issues in police grievances
Legislative Update on Human
Resources
•A summary by the League's legislative
staff on the important laws affecting cities
that the Legislature passed during the
1984 session
*Special discussion of pension reform pro-
posals
3:30 p.m.
League Annual Meeting
6:30 p.m.
Reception and Banquet
Friday, June 15
9:00 a.m. Concurrent Workshops
(Choose one)
The How To's of City Celebrations
*How to get organized
*Is it more trouble than it's worth?
Quality Circles
*How to get started
•What are the trade-offs
•A case study
How to Use Executive Search Firms
*What a search firm can offer
*What are the risks?
•When cities should use them
How to Use the Media
*What it news and how to make it
*How to answer reporters' questions
*The ten most common mistakes and how
to avoid them
11:15 a.m. Finale Brunch
13
SPECIAL CITY COUNCIL MEETING
THURSDAY
MAY 24, 1984
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
II. BOARD OF EQUALIZATION
III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS
IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS
V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 22, 1984
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting is scheduled for this Thursday,
May 24, 1984, at 6:30 p.m. The main purpose for the meeting
is to allow the Dakota County Assessor's office to review property
tax statements with any residents who appear and have questions
regarding their assessed valuation. Traditionally, people will
meet with employees of the Assessor's office in different areas
of the City Council chambers allowing the City Council time
to discuss and review other topics of interest. Therefore,
a special City Council meeting agenda was prepared with various
items listed for review by the City Council.
Board of Equalization
The City has received two (2) letters addressed to the Local
Board of Review and copies are enclosed for your attention.
The original letters will be presented to the Dakota County
Assessor on Thursday for their review.
Canvass of Special Election Returns
There is a statutory requirement that all municipal election
results be canvassed by the City Council. The tally sheets
and other pertinent information will be available for inspection
by the City Council for the May 22, 1984, special park referendum.
Review Proposed Change in Election Precincts
Due to the rapid growth in the City and a significant change
in population distribution, the Finance Director/City Clerk
is recommending an increase from 11 to 14 precincts for the
purpose of increasing polling places within the community.
A memorandum was supplied to each member of the City Council
with the May 15, 1984, City Council agenda packet entitled "Election
Precints". The memorandum was again copied and is attached
for your review. Since the last allowable day by State law
for changing precinct boundaries is June 13, it is important
-
to discuss and review the precinct boundaries so that formal
action can be considered at the June 5 City Council meeting.
Each member of the City Council was provided maps that illustrate
the current and proposed precinct boundaries, and it would be
helpful for each of you to review those maps and bring them
with you to the special City Council meeting. The Finance Director/
City Clerk will be present to review questions with the City
Council.
MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS
MAY 22, 1984
PAGE 2
League Conference Meeting
Presently, Mayor Blomquist, City Councilmember Egan and City
Administrator Hedges are scheduled to attend the League Conference
in Duluth June 12 through June 15. If any member of the City
Council would like to attend, it will be necessary to register
no later than this Friday. City Councilmember Egan has learned
that he may have a personal conflict for all or part of the
League Conference and if so, a member of the City staff may
attend a portion of the Conference or a cancellation would be
made for his reservations. Mayor Blomquist has asked that each
City Councilmember review the workshops and meetings that are
planned for the Conference and if any member of the Council
would like Mayor Blomquist or the City Administrator to attend
a particular workshop, please indicate on Thursday evening and
between those of us attending, we will attempt to cover any
workshop of interest for the City Council. A copy of the agenda
is enclosed for your review.
Other Business
The City Administrator has a couple of brief items to update
the City Council on if time permits.
City Administrator X71
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May 18, 1984
Local Board of Review
Eugene Van Overbeke (Property Identification
City of Eagan Attached)
3830 Pilot Knob Road, PO Box 21199
Eagan, Minnesota 55121
We wish to contest the change in classification on the Notification
of Value Change for Taxes Payable in 1985 and are unable to attend
the Meeting scheduled for May 24 due to a daughter's graduation that
same evening.
We challenge the changeof classification from Agricultural to
Residential. That property has not had a use change in the last
30 years or more and as has been done the past years and as is the case
now;that land is used solely for pasture of horses. All of the
10 acre section and one-half of the 5 acre. section is used ex-
clusively for pasture. We have a barn on the property where the
horses can get out of the weather and the upper portion is used
for storage of hay in the winter.
I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I
for the City of Eagan, which indicates that the City has this property
zoned A (Agricultural Use).
We quote from your attachment to the Notification of Value Change..
"The enclosed valuation change reflects the necessary changes to
maintain current, uniform assessments in your community". In checking
with our other.neighbors who have 10 to 15 acres and who either use
the land as pasture for cattle or horses, without exception ---their
property has retained the "Agrucultural" classification -7-7e fail to
see why we should be singled out.
Sincerely yours,
Donald E. and Carol M. Hesse
3510 Wescott Hills Drive
Eagan, Minnesota 55123
enclosure
PROPERTY IDENTIFICATION
DIST.
PLAT
PARCEL
to
e37oo
ol0
03
DAKOTA COUNTY ASSESSOR
GOVERNMENT CENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
ESTIMATED 1984 MARKET VALUE 42,000
1AAR KET VALUE
CP 01 B
NAME AND ADDRESS OF OWNER
DCNALC L CIROL FESSE
3510 wESCCTT HILLS CRIVE
ST PAUL MN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
RESIDENTIAL HO?IESTEAD
PROPERTY IDENTIFICATION
DIST.
PLAT
PARCEL
LO
83700
020103
ESTIMATEO
DAKOTA COUNTY ASSESSOR
GOVERNMENT CENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
1984 MARKET VALUE
SC,ECC
MARKET VALUE
-
NG
NAME AND ADDRESS OF OWNER
DONALC 6 CAROL NESSE
3510 WESCCTT HILLS CRIVE
ST PAUL MN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
CP -01 B
RES LOENT [AL-HCNE ST EAC
PROPERTY DESCRIPTION
SEC -RA
LOT
BLK.
-
NG
ti& STCOTT GARDEN L01S
.S
ALL eF
10.000 ACRES
1
3
i1
PROPERTY DESCRIPTION
SEC.rrOW
LOT
BLK.
RA -
NG
EE TT GG
PARrDjFN Le
.S
EXSSC354
2
3
i1
3630 PILOT KNOB ROAD. PO. BOX 21109
3EA BLJMQUIST
EAGAN. MINNESOTA 55121
:vro
PHONE: (612) 454-8100-O
:'A$ EGAN
-:.IES A SMITH
WACHTER
wrrvn+
L : HELGES
April 26, 1984
Mrs. HeEsy
3510 4+e.=_cott Drive
Eagan, :1innesota 55123
Dear Y;rs. Hessy:
The lots you requested a zoning cheek on 8_70^-10-010-03 and
83700-10-020-03, located in Wescott Garden iots, are zoned
A (Agricultural Use).
Sincerely,
Greg H. Ingraham
Planner I
GHI:jbd
THE LOP+E OAK TREE THE SYMBOL OF STRENGTH ND GROWTH N 3;%; t:�.`.tMUN!r;
MEMO TO: CITY ADMINISTRATOR HEDGES
\ FROM: FINANCE DIRECTOR VANOVERBEKE
DATE: MAY 10, 1984
SUBJECT: ELECTION PRECINCTS
Due to the rapid growth in the City, the population distribution
among the voting precincts has become seriously out of balance.
As the population of the City increased over the years, the
number of precincts changed from 4 to 7 for the presidential
election in the fall of 1976 and then increased from 7 to 11
for the City election in November of 1977. This number has
remained constant to the present time.
After a considerable amount of review, I am proposing that the
precincts be changed from 11 to 14 with -boundaries as presented
on the attached map. For your review, a map of the 11 current
precincts is also provided. The proposed precinct polling places
are as follows:
Precinct Pollinq Place
1
Fire Station #2
(- 2
Pilot Knob School
3
Highsite Community Room
4
Cedar School
5
Fire Station #1
6
Cedar Grove Baptist Church
7
Fire Administration Building
8
Eagan Municipal Center
9
Rahn Elementary School
10
Western Court Facility
11
Christ Lutheran Church
12
Thomas Lake School
13
Easter Lutheran Church
14
Northview School
The following table illustrates the number of registered voters
in each precinct at the time of the previous changes as well
as some population information for current and proposed precincts.
While the correlation between population and registered voters
is very different among precincts depending upon the demographics,
the population change between 1982 and 1990 indicates the nature
of our current problem. Precincts 8-11 had some problems with
size in the 1982 elections. The problem is compounded by the
election day registration of so many new citizens.
111
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 2
In reviewing the current precincts and attempting to determine
C new precincts, the following objectives were used:
1. To maximize the number of precincts to which no changes
would be made.
2. To set up the new precincts in such a manner so as to minimize
and simplify future changes to them.
3. To make the best use of available voting facilities.
4. To distribute the current and projected population somewhat
equally among the precincts while keeping it between 1,000
and 3,000 residents, with the projected growth precincts
at the low end of that range.
There were a number of possible precinct maps considered prior
to the recommendation being made to change the 14 precincts
as being presented. This recommendation appears to do the best
job of meeting the objectives previously listed.
Precincts 1 through 7 have not changed in either voting location
or boundaries. The four precincts 8 through 11 have been divided
into a total of 7 precincts thereby increasing the total number
from 11 to 14. The three proposed new polling places include
the Municipal Center, Thomas Lake Elementary and the Western
Court Facility. The population range is from 744 in the new
precinct 10 to 2734 in precinct 2, using the 1982 estimates
per precinct. The 1990 population projections are from 1147
in precinct 1 to 3818 in precinct 7.
Old precinct 7 and new precincts 8 and 14 remain quite large
geographically and more than likely will require additional
division at some point in the future. Available facilities
and current population figures do not appear to justify an attempt
to make any other changes to them at this point.
Implementation of these changes would be sandwiched around the
special election on May 22 in an effort to reduce the potential
voter confusion. I would suggest the following timetable of
events assuring that implementation be complete for the primary
election on September 11, 1984.
1. Present - May 22, 1984 The City Council and staff review
proposed changes.
2. May 23, 1984 - June 5, 1984 Public review of proposed
changes as requested by City Council.
3. June 5, 1984 The City Council adopts the resolution
setting forth precinct boundaries and polling places.
(June 13 is the last allowable day by state law prior to
�._ the primary election.)
Zo 0
MEMO TO CITY ADMINISTRATOR HEDGES
C PAGE 3
4. June 6,. 1984 - August 10, 1984 Notify affected, voters
of changes. (August 10 is the last allowable day by state
law for the primary election.)
5. September 11, 1984 Primary election first election
with new precincts.
In the event the precincts are changed, step number 4 will be
crucial to the success of the project and provides the City
an opportunity for some positive public relations. I would
propose sending letters to all registered voters in the City
and requesting coverage from the lcoal papers. If the timing
on a City newsletter were correct, that media would also be
helpful. Attached is a sample of a letter I would expect to
send. We might also want to mail out a small map with a precinct
listing.
The Dakota County Auditor's Office will be able to provide us
with mailing labels for the registered voters.
I would appreciate as much of a review
as is possible as early as possible
steps to be carried out in an efficient
to discuss this with you and/or the
desire. 1 ,
x�`k1 V
Finasnej-Director City Clerk
EJV/jj
2,0 f
of these recommendations
to allow the appropriate
manner. I will be happy
City Council as you may
C
Sample Letter to Registered Voters in Precincts 1 - 7 (No changes)
June 6, 1984
Dear Registered Voter:
Due to the tremendous amount of growth being experienced within
the City of Eagan, it has become necessary to change certain
precinct boundaries as they relate to all non -school district
elections. We have attempted to consider additional growth
thereby limiting current and future changes as well as minimizing
potential disruptions.
The boundaries of your precinct have not changed.. Your residence
remains in precinct number 1 and you will continue to vote at
the City Fire Station #2 located at 2980 Lone Oak Circle:
While your precinct has not changed, I wanted to take this opportun-
ity to also ask your assistance and cooperation in having an
efficient election process. You can assist by doing the following
whenever possible:
1. Call the City prior to election day if there is any confusion
about where you vote.
2. Vote during the day. Early morning, after work and early
evening are typical peak voting periods and longer lines
usually result, especially in larger elections.
3. Encourage your friends and neighbors to register to vote
prior to election day.
4. Call the City with questions and/or suggestions that you
feel would provide for more efficient elections.
5. Call the City if you are interested in serving as an election
judge.
City officials are very much interested in accommodating voters
and certainly appreciate your help. Please note again that
this change does not affect school district elections.
Sincerely,
7-o y
Date
May 4, 1976
(Park Referendum)
November 2, 1976
(Presidential)
November 8, 1977
(City)
November 2, 1983
(City)
Registered Voters
Population
Registered Voters
Population
Actual Voters
Registered Voters
Population
Registered Voters
Population
CURRENT PRECINCTS
1982 Population
Projected 1990 Population
PROPOSED PRECINCTS
1982 Population
Projected 1990 Population
E
1991
11072
1294
687
PRECINCTS
1
2
3
4 5
6 7 8 9 10 11 12 13 14 TOTAL
1187
Estimated
from
Actual Voters at 65% Turnout
13,284
3818
3636
3149
X1887
1755
9GAf, I
774
17,686
37,513
1470
1141
1991
11072
1294
687
I
737
�
830
879
1042
I
1085 2734
1147 13355
� I
1085 12734
1147 3355
1694 1 2225 228.5
1101 1446 1485
650 I 1280 925
898 1371 1285
1789
2629
1789
2629
2371 2035
2371 2479
2371
2035
2069
2166
1609
2331
17,686
913
2262
1755
1187
Estimated
from
Actual Voters at 65% Turnout
13,284
3818
3636
3149
X1887
1755
3081
2496
17,686
37,513
1470
1141
-
-
-
- - - -
8,634
1011
747
588
1209
1030
793 - - -
9,800
18,855
1047
908
1041
1312
1854
1725
13,362
25,080
2069
2166
12023
2519
X3372
2943 - - -
25,106
2202
3818
15248
3972
15812
4448 I - - I - I
37,481
2371
2035
2069
2166
1609
2331
744
913
1923
2170
1187
25,126
2371
2479
2202
3818
3636
3149
X1887
1755
3081
2496
3508
37,513
M
i
Agenda
Tuesday, June 12
7:00 p.m. Special Kick-off Program
Katherine Barrington
"Working Effectively with the Public"
•Handling conflict and saying "no"
*Creating a more positive image
•Understanding why requests turn into
demands
9:00 a.m. Reception/cash bar
Wednesday, June 13
8:30 a.m.
Orientation
•The facts about conference programs
*How to get the most out of the sessions
you attend
9:00 a.m.
Opening Session/Keynote
Address
Neil Peirce, syndicated columnist
"National Perspectives on City Problems'
10:15 a.m.
Concurrent Workshops
(Choose one)
Minnesota's Tax Burden & Our Busi-
ness Climate — How Do They Relate?
•A look at competition between states
•A perspective on business relocation
•Ideas on long-term tax restructuring
The Problems with Property Taxes
and the Potential for Change
•The growth of property taxes
*Problems with property tax relief
•Characteristics of a new system
An Overview of Hazardous Waste —
Session I
*What are hazardous wastes?
*Who has the responsibility?
•Who is liable?
Iz
11:45 a.m. Exhibitor's Lunch
1:15 p.m. Concurrent Workshops
(Choose one)
Planning & Zoning — Planner vs.
Developer
•A look at project reviewal and approval
•Planning for industries — where to put
them
*Current issues in industrial development
Economic Development How To's
*What the state can do for you
*Red Wing — a case study
•Case study of a Northern Minnesota city
Property Taxes From A to Z —
Session I
*Property tax classification system
•Measuring property values
*The make-up of your property tax
Hazardous Waste — Session H
*Cleanup actions in the planning stage
•How to prevent future problems
•A rase study
3:00 p.m. Concurrent Workshops
(Choose one)
Walking Tour of Downtown Duluth
Development
City Exchange
•small groups convene on a wide variety of
more specialized topics
*An opportunity to meet informally with
colleagues to share ideas and information
and help others learn from your city's
experiences
Tax Increment Financing — Problems
& Possibilities
*An overview of tax increment financing
•is it realty an incentive?
*When should a city use it?
Property Taxes from A to Z —
Session D
*How property tax levies affect different
types of property
*Impact of state fiscal policies on local
property taxes
•How the sales ratio relates to distribution
of LGA
Legislative Update on Taxes & Eco-
nomic Development Issues
•A summary by the League's legislative
staff on the important tax laws affecting
cities that the Legislature passed during
the 1984 session
*Special discussion on industrial revenue
bonds, including formulation of League
policy
4:45 p.m. Tour of Duluth Public Library
*View award-winning building
*Observe operation of computerized circu-
lation system
6:30 p.m. City Night — Duluth Depot
81innesota Cities
Thursday, June 14
Mini and General Conference Program
8:30 a.m. Orientation
*What's ahead for the mini and general
conference
•How to decide what session to attend
9:00 a.m. Concurrent Workshops
(Choose one)
Comparable Worth — How Will It
Affect My City?
•Comparable worth — a definition
•Social. political. and legal ramifications
•Some employer concerns
Economic Development for Small
Cities
*Economic development tools
*Setting economic development policy
•A small city case study
Current Issues in Fire Departments
*An overview of legislative matters
•A look at new technology
•A discussion of internal fire department
issues
Council -Staff Relationships — Building
Better Bridges
•A look at council and staff expectations
•How to build an understanding of each
other's roles
•The one -minute manager approach
11:30 a.m. Mayor's Association and Mini
Conference Luncheon
Governor Rudy Perpich, Speaker
1:00 p.m. Concurrent Workshops
(Choose one)
Effective Employee Discipline — A
Management Perspective
•Interpretation of contract language
*Documenting employee performance
•How to handle grievances
Shaking Up the Status Quo with Long -
Time Employees
•How do we handle a burned -out, reluctant
staff.)
*How to instigate change successfully
•How to terminate long-term employees
How to Contain Health Care Costs
*Cost containment strategies
•The wellness concept
•A physician's view on cost containment
New Issues in Domestic Abuse Cases
•Developing an interagency intervention
strategy with assailants
*The role of the community in working
with victims
*The implications of designing intervention
programs
Nfay 1984
2:20 p.m.
Concurrent Workshops
(Choose one)
The How To's of Annexation — Why
Do You Need To and What Are the
Costs?
•How cities are dealing with increased
urbanization and fringe growth beyond city
boundaries
•Prospects for reform of annexation
•Annexation case study
Training in Small Cities
•Overcoming training constraints
•How to get the most from your training
budget
•What are the costs of not training
Police Powers and Duties On and Off
Duty
•overview on police authority
•A discussion of jurisdiction limits
•New issues in police grievances
Legislative Update on Human
Resources
•A summary by the League's legislative
staff on the important laws affecting cities
that the Legislature passed during the
1984 session
*Special discussion of pension reform pro-
posals
3:30 p.m.
League Annual Meeting
6:30 p.m.
Reception and Banquet
Friday, June 15
9:00 a.m. Concurrent Workshops
(Choose one)
The How To's of City Celebrations
*How to get organized
*Is it more trouble than it's worth?
Quality Circles
*How to get started
*What are the tradeoffs
•A case study
How to Use Executive Search Firms
•What a search firm can offer
•What are the risks?
*When cities should use them
How to Use the Media
•What is news and how to make it
•How to answer reporters' questions
•The ten most common mistakes and how
to avoid them
11:15 a.m. Finale Brtmch
13
SPECIAL CITY COUNCIL MEETING
THURSDAY
MAY 24, 1984
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
II. BOARD OF EQUALIZATION
III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS
IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS
V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 22, 1984
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting is scheduled for this Thursday,
May 24, 1984, at 6:30 p.m. The main purpose for the meeting
is to allow the Dakota County Assessor's office to review property
tax statements with any residents who appear and have questions
regarding their assessed valuation. Traditionally, people will
meet with employees of the Assessor's office in different areas
of the City Council chambers allowing the City Council time
to discuss and review other topics of interest. Therefore,
a special City Council meeting agenda was prepared with various
items listed for review by the City Council.
Board of Equalization
The City has received two (2) letters addressed to the Local
Board of Review and copies are enclosed for your attention.
The original letters will be presented to the Dakota County
Assessor on Thursday for their review.
Canvass of Special Election Returns
There is a statutory requirement that all municipal election
results be canvassed by the City Council. The tally sheets
and other pertinent information will be available for inspection
by the City Council for the May 22, 1984, special park referendum.
Review Proposed Change in Election Precincts
Due to the rapid growth in the City and a significant change
in population distribution, the Finance Director/City Clerk
is recommending an increase from 11 to 14 precincts for the
purpose of increasing polling places within the community.
A memorandum was supplied to each member of the City Council
with the May 15, 1984, City Council agenda packet entitled "Election
Precints". The memorandum was again copied and is attached
for your review. Since the last allowable day by State law
for changing precinct boundaries is June 13, it is important
to discuss and review the precinct boundaries so that formal
action can be considered at the June 5 City Council meeting.
Each member of the City Council was provided maps that illustrate
the current and proposed precinct boundaries, and it would be
helpful for each of you to review those maps and bring them
with you to the special City Council meeting. The Finance Director/
City Clerk will be present to review questions with the City
Council.
MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS
MAY 22, 1984
PAGE 2.
League Conference Meetin
Presently, Mayor Blomquist, City Councilmember Egan and City
Administrator Hedges are scheduled to attend the League Conference
in Duluth June 12 through June 15. If any member of the City
Council would like to attend, it will be necessary to register
no later than this Friday. City Councilmember Egan has learned
that he may have a personal conflict for all or part of the
League Conference and if so, a member of the City staff may
attend a portion of the Conference or a cancellation would be
made for his reservations. Mayor Blomquist has asked that each
City Councilmember review the workshops and meetings that are
planned for the Conference and if any member of the Council
would like Mayor Blomquist or the City Administrator to attend
a particular workshop, please indicate on Thursday evening and
between those of us attending, we will attempt to cover any
workshop of interest for the City Council. A copy of the agenda
is enclosed for your review.
Other Business
The City Administrator has a couple of brief items to update
the City Council on if time permits.
City Administrator
J T%Z Z
25
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(f71�u.c�ce�
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av w, 4o, e cu, Y$
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May 18, 1984
Local Board of Review
Eugene Van Overbeke
City of Eagan
3830 Pilot Knob Road, PO Box 21199
Eagan, Minnesota 55121
(Property Identification
Attached)
We wish to contest the change in classification on the Notification
of Value Change for Taxes Payable in 1985 and are unable to attend
the Meeting scheduled for May 24 due to a daughter's graduation that
same evening.
We challenge the changeof classification from Agricultural to
Residential. That property has not had a use change in the last
30 years or more and as has been done the past years and as is the case
now;that land is used solely for pasture of horses. All of the
10 acre section and one-half of the 5 acre.. section is used ex-
clusively for pasture. We have a barn on the property where the
horses can get out of the weather and the upper portion is used
for storage of hay in the winter.
I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I
for the City of Eagan, which indicates that the City has this property
zoned A (Agricultural Use).
We quote from your attachment to the Notification of Value Change..
"The enclosed valuation change reflects the necessary changes to
maintain current, uniform assessments in your community". In checking
with our other neighbors who have 10 to 15 acres and who either use
the land as pasture for cattle or horses, without exception ---their
property has retained the "Agrucultural" classi ica ion. a fail to
see why we should be singled out.
Sincerely yours,
Donald E. and Carol M. Hesse
3510 Wescott Hills Drive
Eagan, Minnesota 55123
enclosure
PROPERTY I DENTI FICATION
JDISTJ
PLAT
PARCEL
101837
00
010
03
ESTIMATED
CP 01 B
DAKOTA COUNTY ASSESSOR
GOVERNMENTCENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
1984 MARKET VALUE
42000
?.tAR KET VALUE
10 83700
020
03
NAME AND ADDRESS OF OWNER
DCNALC 6 CAROL NESSE
3510 6ESCCTT HILLS CRIVE
ST PAUL ,MN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
RESIDENTIAL HOMESTEAD
PROPERTY IDENTIFICATION
DIST. PLAT
PARCEL
10 83700
020
03
ESTIMATED
DAKOTA COUNTY ASSESSOR
GOVERNMENT CENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
1584 MARKETVALUE
5C,E0C
MARKET VALUE
RA -
NG
NAME AND ADDRESS OF OWNER
DONALC E CAROL HESSE
3510 WESCCTT HILLS CRIVE
ST PAUL MIN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
CP 01.8
RES WENT IAL-FCrE STEAC
PROPERTY DESCRIPTION
SEC.
LOT
rOWN
BLK.
RA -
NG
wESTCOTT GARDEN LOIS
ALL
10.QC000 ACRES
1
3
PROPERTY DESCRIPTION
SEC.
LOTIBLK.NG
GW
RA -
EE TT p
EITSSC354 GARDEN LOTS
FT
2
3
of
3830 PILOT KNOB ROAD. F.O. BOX 21199
SEA BLaaMQW3T
EAGAN, MINNESOTA 55121
c"
PHONE: (612) 454-8100
--CM AS EGAN
-:AES A SMITH
:NOMAS
-- %E VIACHIER
- i HEDGES
April 26, 1984
Mrs. Hessy
3510 P7escott Drive
Eagan., fdinnesota 55123
Dear Mrs. Hessy:
The lots you requested a zoning check on . 83700 -LO -010-03 and
83700-10-020-03, located in Wescott Garden lots, are zoned
A (Agricultural Use).
Sincerely,
Greg H. Ingraham
Planner. I
GHI:jbd
THE LONE OAK TREE THE SYPlBOL GF SfRENGiH \D GROYRH i': vL'a CC`.:?4Vii! i
MEMO TO: CITY ADMINISTRATOR HEDGES
C. FROM: FINANCE DIRECTOR VANOVERBEKE
DATE: MAY 10, 1984
SUBJECT: ELECTION PRECINCTS
Due to the rapid growth in the City, the population distribution
among the voting precincts has become seriously out of balance.
As the population of the City_ increased over the years, the
number of precincts changed from 4 to 7 for the presidential
election in the fall of 1976 and then increased from 7 to 11
for the City election in November of 1977. This number has
remained constant to the present time.
After a considerable amount of review, I am proposing that the
precincts be changed from 11 to 14 with boundaries as presented
on the attached map. For your review, a map of the 11 current
precincts is also provided. The proposed precinct polling places
are as follows:
Precinct Pollinq Place
1
Fire Station #2
C. 2
Pilot Knob School
3
Highsite Community Room
4
Cedar School
S
Fire Station #1
6
Cedar Grove Baptist Church
7
Fire Administration Building
8
Eagan Municipal Center
9
Rahn Elementary School
10
Western Court Facility
11
Christ Lutheran Church
12
Thomas Lake School
13
Easter Lutheran Church
14
Northview School
The following table illustrates the number of registered voters
in each precinct at the time of the previous changes as well
as some population information for current and proposed precincts.
While the correlation between population and registered voters
is very different among precincts depending upon the demographics,
the population change between 1982 and 1990 indicates the nature
of our current problem. Precincts 8-11 had some problems with
size in the 1982 elections. The problem is compounded by the
election day registration of so many new citizens.
119
C
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 2
In reviewing the current precincts and attempting to determine
new precincts, the following objectives were used:
1. To maximize the number of precincts to which no changes
would be made.
2. To set up the new precincts in such a manner so as to minimize
and simplify future changes to them.
3. To make the best use of available voting facilities.
4. To distribute the current and projected population somewhat
equally among the precincts while keeping it between 1,000
and 3,000 residents, with the projected growth precincts
at the low end of that range.
There were a number of possible precinct maps considered prior
to the recommendation being made to change the 14 precincts
as being presented. This recommendation appears to do the best
job of meeting the objectives previously listed.
Precincts 1 through 7 have not changed in either voting location
or boundaries. The four precincts 8 through 11 have been divided
into a total of 7 precincts thereby increasing the total number
from 11 to 14. The three proposed new polling places include
the Municipal Center, Thomas Lake Elementary and the Western
Court Facility. The population range is from 744 in the new
precinct 10 to 2734 in precinct 2, using the 1982 estimates
per precinct. The 1990 population projections are from 1147
in precinct 1 to 3818 in precinct 7.
Old precinct 7 and new precincts 8 and 14 remain quite large
geographically and more than likely will require additional
division at some point in the future. Available facilities
and current population figures do not appear to justify an attempt
to make any other changes to them at this point.
Implementation of these changes would be sandwiched around the
special election on May 22 in an effort to reduce the potential
voter confusion. I would suggest the following timetable of
events assuring that implementation be complete for the primary
election on September 11, 1984.
1. Present - May 22, 1984 The City Council and staff review
proposed changes.
2. May 23, 1984 - June 5, 1984 Public review of proposed
changes as requested by City Council.
3. June 5, 1984 The City Council adopts the resolution
setting forth precinct boundaries and polling places.
(June 13 is the last allowable day by state law prior to
C- the primary election.)
Zoo
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 3
4. June 6,. 1984 - August 10, 1984 Notify affected voters
of changes. (August 10 is the last allowable day by state
law for the primary election.)
5. September 11, 1984 Primary election - first election
with new precincts.
In the event the precincts are changed, step number 4 will be
crucial to the success of the project and provides the City
an opportunity for some positive public relations. I would
propose sending letters to all registered voters in the City
and requesting coverage from the lcoal papers. If the timing
on a City newsletter were correct, that media would also be
helpful. Attached is a sample of a letter I would expect to
send. We might also want to mail out a small map with a precinct
listing.
The Dakota County Auditor's Office will be able to provide us
with mailing labels for the registered voters.
I would appreciate as much of a review
as is possible as early as possible
steps to be carried out in an efficient
�. to discuss this with you and/or the
desire. 1 ,
V
Financo Director City Clerk
EJV/jj
7,00 I
of these recommendations
to allow the appropriate
manner. I will be happy
City Council as you may
C
Sample Letter to Registered Voters in Precincts 1 - 7 (No changes)
June 6, 1984
Dear Registered Voter:
Due to the tremendous amount of growth being experienced within
the City of Eagan, it has become necessary to change certain
precinct boundaries as they relate to all non -school district
elections. We have attempted to consider additional growth
thereby limiting current and future changes as well as minimizing
potential disruptions.
The boundaries of your precinct have not changed.. Your residence
remains in precinct number 1 and you will continue to vote at
the City Fire Station #2 located at 2980 Lone Oak Circle.
While your precinct has not changed, I wanted to take this opportun-
ity to also ask your assistance and cooperation in having an
efficient election process. You can assist by doing the following
whenever possible:
/ 1. Call the City prior to election day if there is any confusion
about where you vote.
2. Vote during the day. Early morning, after work and early
evening are typical peak voting periods and longer lines
usually result, especially in larger elections. ,
3. Encourage your friends and neighbors to register to vote
prior to election day.
4. Call the City with questions and/or suggestions that you
feel would provide for more efficient elections.
5. Call the City if you are interested in serving as an election
judge.
City officials are very much interested in accommodating voters
and certainly appreciate your help. Please note again that
this change does not affect school district elections.
Sincerely,
Date
May 4, 1976
(Park Referendum)
November 2, 1976
(Presidential)
November 8, 1977
(City)
November 2, 1983
(City)
CURRENT PRECINCTS
lYdz Population
Projected 1990
PROPOSED PRECINCTS
1982 Population
Projected 1990
K
Registered Voters
Population
Registered Voters
Population
Actual Voters
Registered Voters
Population
Registered Voters
Population
PRECINCTS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 TOTAL
2464 774 unknown 2209 - - - - - - - - - -
1991
1072
1694
1294
687
1101
737
830
650
879
1042
898
Population
3372 2943 - -
5812 4448 - -
25,106
- 137,481
i
1085
1085
2734
1789 J
2371
17,686
2225
2285
2262
1755
Estimated from Actual Voters at 65% Turnout
13,284
13355
2629 I
2371
2479
12202
3818
15248
17,686
1446
1485
1470
1141
- -
- -
- - -
8,634
1280
925
1011
747
588 1209
1030 793
- - -
9,800
18,855.
1371
1285
1047
908
1041 1312
1854 1725
- - -
13,362
25,080
Population
3372 2943 - -
5812 4448 - -
25,106
- 137,481
i
1085
1085
2734
1789 J
2371
2035
2069
2166
2023
2519
Population
I 1147
13355
2629 I
2371
2479
12202
3818
15248
3972
Population
3372 2943 - -
5812 4448 - -
25,106
- 137,481
i
1085
2734
1789
2371
2035
2069
2166
1609
2331
744
913
1923
2170
1187
25,126
1147
3355
2629
2371
2479
2202
3818
3636
3149
X1887
1755
3081
2496
3508
37,513
M
i
11:45 a.m. Exhibitor's Lunch
1:15 p.m.
Concurrent Workshops
(Choose one)
Planning & Zoning — Planner vs.
Developer
•A look at project reviewal and approval
*Planning for industries — where to put
them
•Current issues in industrial development
Economic Development How To's
*What the state can do for you
•Red Wing — a case study
*Case study of a Northern Minnesota city
Property Taxes From A to Z —
Session 1
*Property tax classification system
'!'9`dLL��Sll�
Agenda
•Measuring property values
*The make-up of your property tax
� ��
Hazardous Waste — Session II
*Cleanup actions in the planning stage
*How to prevent future problems
•A case study
Tuesday, June 12
3:00 p.m.
Concurrent Workshops
7:00 p.m. Special Kick-off Program
(Choose one)
Katherine Barrington
Walking Tour of Downtown Duluth
"Working Effectively with the Public"
Development
•Handling conflict and saying "no"
City Exchange
•Creating a more positive image
•Small groups convene on a wide variety of
•Understanding why requests tum into
more specialized topics
demands
•An opportunity to meet informally with
9:00 a.m. Reception/cash bar
colleagues to share ideas and information
and help others learn from your city's
experiences
Wednesday, June 13
Tax Increment Financing — Problems
& Possibilities
8.30 a.m. Orientation
*An overview of tax increment financing
*The facts about conference programs
els it really an incentive?
*When should a city use it?
•How to get the most out of the sessions
you attend
Property Taxes from A to Z —
Session II
9:00 a.m. Opening Session/Keynote
*How property tax levies affect different
Address
types of property
Neil Peirce, syndicated columnist
*Impact of state fiscal policies on local
"National Perspectives on City Problems"
property taxes
10:15 a.m. Concurrent Worksho s
P
•How the sales ratio relates to distribution
(Choose one)
of LGA
Legislative Update on Taxes & Eco -
Minnesota's Tax Burden & Our Busi-
non -dc Development Issues
ness Climate — How Do They Relate?
•A look at competition between states
•A summary by the League's legislative
perspective business relocation
staff on the important tax laws affecting
:A
' Ideas on long-teerr m tax restructuring
cities that the Legislature passed during
The Problems with Property Taxes
the 1984 session
and the Potential for Change
•Special discussion on industrial revenue
The growth of property taxes
bonds, including formulation of League
with property tax relief
policy
*Characteristics of a new system
An Overview of Hazardous Waste —
4:45 p.m.
Tour of Duluth Public Library
Session I
*View award-winning building
•What are hazardous wastes?
•Observe operation of computerized circu-
•Who has the responsibility?
lation system
*Who is liable?
6:30 p.m.
City Night— Duluth Depot
12
Minnesota Cities
Thursday, June 14
Mini and General Conference Program
8:30 a.m. Orientation
*What's ahead for the mini and general
conference
•How to deride what session to attend
9:00 a.m. Concurrent Workshops
(Choose one)
Comparable Worth — How Will It
Affect My City?
*Comparable worth — a definition
*Social. political, and legal ramifications
•Some employer concerns
Economic Development for Small
Cities
•Economic development tools
•Setting economic development polity
•A small city ase study
Current Issues in Fire Departments
•An overview of legislative matters
•A look at new technology
•A discussion of internal (ire department
issues
Council -Staff Relationships — Building
Better Bridges
•A look at council and staff expectations
*How to build an understanding of each
other's roles
•The one -minute manager approach
11:30 a.m. Mayor's Association and Mini
Conference Luncheon
Governor Rudy Perpich, Speaker
1:00 p.m. Concurrent Workshops
(Choose one)
Effective Employee Discipline — A
Management Perspective
*Interpretation of contract language
•Documenting employee performance
*How to handle grievances
Shaking Up the Status Quo with Long -
Time Employees
•How do we handle a burned -out, reluctant
staff?
•How to instigate change successfully
•How to terminate long -tern employees
How to Contain Health Care Costs
*Cost containment strategies
*The wellness concept
•A physician's view on cost containment
New Issues in Domestic Abuse Cases
*Developing an interagency intervention
strategy with assailants
•The role of the community in working
with victim
•The implications of designing intervention
programs
May 1984
2:20 p.m.
Concurrent Workshops
(Choose one)
The How To's of Annexation — Why
Do You Need To and What Are the
Costs?
*How cities are dealing with increased
urbanization and fringe growth beyond city
boundaries
•Prospects for reform of annexation
•Annexation case study
Training in Small Cities
•Overcoming training constraints
*How to get the most from your training
budget
*What are the costs of not training
Police Powers and Duties On and Off
Duty
*Overview on police authority
•A discussion of jurisdiction limits
•New issues in police grievances
Legislative Update on Human
Resources
•A summary by the League's legislative
staff on the important laws affecting cities
that the Legislature passed during the
1984 session
*Special discussion of pension reform pro-
posals
3:30 p.m.
League Annual Meeting
6:30 p.m.
Reception and Banquet
Friday, June 15
9:00 a.m. Concurrent Workshops
(Choose one)
The How To's of City Celebrations
*How to get organized
*Is it more trouble than it's worth?
Quality Circles
*How to get started
•What are the tradeoffs
•A ase study
How to Use Executive Search Firms
*What a search firm can offer
*What are the risks?
*When cities should use them
How to Use the Media
*What is news and how to make it
*How to answer reporters' questions
•The ten most common mistakes and how
to avoid them
11:15 a.m. Finale Brunch
13
SPECIAL CITY COUNCIL MEETING
THURSDAY
MAY 24, 1984
6:30 P.M.
I. ROLL CALL.& PLEDGE OF ALLEGIANCE
II. BOARD OF EQUALIZATION
III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS
IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS
V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 22, 1984
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting is scheduled for this Thursday,
May 24, 1984, at 6:30 p.m. The main purpose for the meeting
is to allow the Dakota County Assessor's office to review property
tax statements with any residents who appear and have questions
regarding their assessed valuation. Traditionally, people will
meet with employees of the Assessor's office in different areas
of the City Council chambers allowing the City Council time
to discuss and review other topics of interest. Therefore,
a special City Council meeting agenda was prepared with various
items listed for review by'the City Council.
Board of Equalization
The City has received two (2) letters addressed to the Local
Board of Review and copies are enclosed for your attention.
The original letters will" be`"presented to- the 'Dakota County
Assessor on Thursday for their review.
Canvass of Special Election Returns
There is a statutory requirement that all municipal election
results be canvassed by the City Council. The tally sheets
and other pertinent information will be available for inspection
by the City Council for the May 22, 1984, special park referendum.
Review Proposed Change in Election Precincts
Due to the rapid growth in the City and a significant change
in population distribution, the Finance Director/City Clerk
is recommending an increase from 11 to 14 precincts for the
purpose of increasing polling places within the community.
A memorandum was supplied to each member of the City Council
with the May 15, 1984, City Council agenda packet entitled "Election
Precints". The memorandum was again copied and is attached
for your review. Since the last allowable day by State law
for changing precinct boundaries is June 13, it is important
to discuss and review the precinct boundaries so that formal
action can be considered at the June 5 City Council meeting.
Each member of the City Council was provided maps that illustrate
the current and proposed precinct boundaries, and it would be
helpful for each of you to review those maps and bring them
with you to the special City Council meeting. The Finance Director/
City Clerk will be present to review questions with the City
Council.
MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS
MAY 22, 1984
PAGE 2
League Conference Meetin
Presently, Mayor Blomquist, City Councilmember Egan and City
Administrator Hedges are scheduled to attend the League Conference
in Duluth June 12 through June 15. If any member of the City
Council would like to attend, it will be necessary to register
no later than this Friday. City Councilmember Egan has learned
that he may have a personal conflict for all or part of the
League Conference and if so, a member of the City staff may
attend a portion of the Conference or a cancellation would be
made for his reservations. Mayor Blomquist has asked that each
City Councilmember review the workshops and meetings that are
planned for the Conference and if any member of the Council
would like Mayor Blomquist or the City Administrator to attend
a particular workshop, please indicate on Thursday evening and
between those of us attending, we will attempt to cover any
workshop of interest for the City Council. A copy of the agenda
is enclosed for your review.
Other Business
The City Administrator has a couple of brief items to update
the City Council on if time permits.
City Administrator
• MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR VANOVERBEKE
DATE: MAY 10, 1984
SUBJECT: ELECTION PRECINCTS
Due to the rapid growth _in the City, the population distribution
among the voting precincts has become seriously out of balance.
As the population of the City increased over the years, the
number of precincts changed from 4 to 7 for the presidential
election in the fall of 1976 and then increased from 7 to 11
for the City election in November of 1977. This number has
remained constant to the present time.
After a considerable amount of review, I am proposing that the
precincts be changed from 11 to 14 with boundaries as presented
on the attached map. For your review, a map of the 11 current
precincts is also provided. The proposed precinct polling places
are as follows:
Precinct Pollin4 Place
-- 1
Fire Station #2
• 2
Pilot Knob School
3
Highsite Community Room
4
Cedar School
5
Fire Station #1
6
Cedar Grove Baptist Church
7
Fire Administration Building
8
Eagan Municipal Center
9
Rahn Elementary School
10
Western Court Facility
11
Christ Lutheran Church
12
Thomas•Lake School
13
Easter Lutheran Church
14
Northview School
•
The following table illustrates the number of registered voters
in each precinct at the time of the previous changes as well
as some population information for current and proposed precincts.
While the correlation between population and registered voters
is very different among precincts depending upon the demographics,
the population change between 1982 and 1990 indicates the nature
of our current problem. Precincts 8-11 had some problems with
size in the 1982 elections. The problem is compounded by the
election day registration of so many new citizens.
/9y
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 2
• In reviewing the current precincts and attempting to determine
new precincts, the following objectives were used:
1. To maximize the number of precincts to which no changes
would be made.
2. To set up the new precincts in such a manner so as to minimize
and simplify future changes to them.
3. To make.the best use of available voting facilities.
4. To distribute the current and projected population somewhat
equally among the precincts while keeping it between 1,000
and 3,000 residents, with the projected growth precincts
at the low end of that range.
There were a number of possible precinct maps considered prior
to the recommendation being made to change the 14 precincts
as being presented. This recommendation appears to do the best
job of meeting the objectives previously listed.
Precincts 1 through 7 have not changed in either voting location
or boundaries. The four precincts 8 through 11 have been divided
into a total of 7 precincts thereby increasing the total number
from 11 to 14. The three proposed new polling places include
• the Municipal Center, Thomas Lake Elementary and the Western
Court Facility. The population range is from 744 in the new
precinct 10 to 2734 in precinct 2, using the 1982 estimates
per precinct. The 1990 population projections are from 1147
in precinct 1 to 3818 in precinct 7.
Old precinct 7 and new precincts 8 and 14 remain quite large
geographically and more than likely will require additional
division at some point in the future. Available facilities
and current population figures do not appear to justify an attempt
to make any other changes to them at this point.
Implementation of these changes would be sandwiched around the
special election on May 22 in an effort to reduce the potential
voter confusion. I would suggest the following timetable of
events assuring that implementation be complete for the primary
election on September 11, 1984.
1. Present— .May..22, 1984 The City Council and staff review
proposed changes.
2. May 23, 1984 - June 5, 1984 Public review of proposed
changes as requested by City Council.
3. June 5, 1984 The City Council adopts the resolution
setting forth precinct boundaries and polling places.
• (June 13 is the last allowable day by state law prior to
the primary election.)
7000
MEMO TO -CITY ADMINISTRATOR HEDGES
• PAGE 3
4. June 6, 1984 - August 10, 1984 Notify affected voters
of .changes. (August 10 is the last allowable day by state
law for the primary election.)
S. September 11, 1984 Primary election - first election
with new precincts.
In the event the precincts are changed, step number 4 will be
crucial to the success of the project and provides the City
an opportunity for some positive public relations. I- would
propose sending letters to all registered voters in the City
and requesting coverage from the lcoal papers. If the timing
on a City newsletter were correct, that media would also be
helpful. Attached is a sample of a letter I would expect to
send. we might also want to mail out a small map with a precinct
listing.
The Dakota County Auditor's Office will be able to provide us
with mailing labels for the registered voters.
I would appreciate as much of a review
as is possible as early as possible
• steps to be carried out in an efficient
to discuss this with you and/or the
desire.
Fingn-d,j Director City Clerk
EJV/jj
•
?/0
of these recommendations
to allow the appropriate
manner. I will be happy
City Council as you may
Sample Letter to Registered Voters in Precincts 1 - 7 (No changes)
June 6, 1984
Dear Registered Voter:
Due to the tremendous amount of growth being experienced within
the City of Eagan, it has become necessary to change certain
precinct boundaries as they relate to all non -school district
elections. We have attempted to consider additional growth
thereby limiting current and future changes as well as minimizing
potential disruptions.
The boundaries of your precinct have not changed.". Your residence
remains in precinct number 1 and you will continue to vote at
re station oz locateo at 29UU Lone uax Circle.
While your precinct has not changed, I wanted to take this opportun-
ity to also ask your assistance and cooperation in having an
efficient election process. You can assist by doing the following
whenever possible:
• 1. Call the City prior to election day if there is any confusion
about where you vote.
2. Vote during the day. Early morning, after work and early
evening are typical peak voting periods and longer lines
usually result, especially in larger elections.
3. Encourage your friends and neighbors to register to vote
prior to election day.
4. Call the City with questions and/or suggestions that you
feel would provide for more efficient elections.
5. Call the City if you are interested in serving as an election
judge.
City officials are very much interested in accommodating voters
and certainly appreciate your help. Please note again that
this change does not affect school district elections.
Sincerely,
is
70-61.00
Date
I 1
I 2
3 I
4
5
I 6
PRECINCTS
7 I 8
9
I 10
11
I 12 13 I 14
TOTAL
May 4, 1976
Registered
Voters
2464
774
unknown
2209
-
-
-
-
-
-
-
- - -
(Park Referendum)
Population
I
I
I
I
I
I
I
I
I
I
I
I
I I 117,686
I I I
November 2, 1976
Registered
Voters
I 1991
11072
1694 I
2225
2285
I 2262
1755
I
Estimated
from
Actual
Voters at 65% Turnout
13,284
(Presidential)
Population
I
I
I
I
I
I
( I 117,686
Actual Voters
I 1294
I 687
1101 I
1446
1485
11470
1141
I -
-
I -
-
I - - I - I
8,634
November 8, 1977
Registered
Voters
I
I 737
I
I 830
I
650 I
1280
925
I
11011
747
I
I 588
1209
I
11030
793
I I I
I - - I - I
9,800
(City)
Population
I
I
I
I
I
I
I
I
I
I
I
I
I I I
I I I
18,855
November 2, 1983
Registered
Voters
I 879
11042
898 I
1371
1285
11047
908
11041
1312
11854
1725
I - - I - I
13,362
(city)
Population
I
I
I
I
I
I
I
I
I
I
I
I
I I I
I I I
25,080
CURRENT PRECINCTS
I
I
I
I
I
I
I
I
I
I
I
I
I I I
I I I
1982 Population
I 1085
12734
1789 I
2371
2035
12069
2166
12023
2519
13372
2943
I - - I - I
25,106
Projected 1990
Population
I 1147
13355
2629 I
2371
2479
12202
3818
15248
3972
15812
4448
I I I
37,481
PROPOSED PRECINCTS
I
I
I
I
I
I
I I I
1982 Population
I 1085
12734
1789 I
2371
2035
12069
2166
11609
2331
1744
913
11923 2170 11187 I
25,126
Projected 1990
Population
I 1147
13355
2629 I
2371
2479
12202
3818
13636
3149
11887
1755
13081 2496 13508 137,513
0 0 0
11:45 a.m. Exhibitor's Lunch
1:15 p.m.
Concurrent Workshops
(Choose one)
Planning & Zoning — Planner vs.
Developer
•A look at project reviewal and approval
*Planning for industries — where to put
them
•Cuaent issues in industrial development
Economic Development How To's
*What the state can do for you
•Red Wing — a case study
•Case study of a Northern Minnesota city
Property Taxes From A to Z —
Session I
*Property tax classification system
•Measuring property values
����d���lll��
*The make-up of your property tax
Hazardous Waste — Session H
*Cleanup actions in the planning stage
*How to prevent future problems
eA case study
Tuesday, June 12
.
3:00 p.m.
Concurrent Workshops
7:00 p.m. Special Kick-off Program
(Choose one)
Katherine Barrington
Walking Tour of Downtown Duluth
"Working Effectively with the Public"
Development
•Handling conflict and saying "no"
City Exchange
*Creating a more positive image
*Small groups convene on a wide variety of
•Understanding why requests turn into
more specialized topics
demands
*An opportunity to meet informally with
9:00 a.m. Reception/cash bar
colleagues to share ideas and information
and help others learn from your city's
experiences
Wednesday,June 13
Tax Increment Financing — Problems
& Possibilities
8.30 a.m. 'Orientation
*An overview of tax increment financing
eThe facts about conference programs
*Is it really an incentive?
_
•How to get the most out of the sessions
•When should a city use it?
you attend
Property Taxes from A to Z —
9:00 a.m. Opening Session/Keynote
Session 11.
•How property tax levies affect different
Address T
types of property
Neil Peirce, syndicated columnist
*Impact of state fiscal policies on local
"National Perspectives on City Problems"
property taxes .
10:15 a.m. Concurrent Workshops'
p
*How the sales ratio relates to distribution
(Choose one)
Minnesota's Tax Burden & Our Busi-
of LGA
Legislative Update on Taxes & Eco.
ness Climate — How Do They Relate?
noetic Development Issues
•A look at competition between states
•A summary by the League's legislative
•A perspective on business relocation
staff on the important tax laws affecting
*Ideas on long-term tax restructuring
cities that the Legislature passed during
The Problems with Property Taxes
the 1984 session
and the Potential for Change
*Special discussion on industrial revenue
*The growth of property taxes
bonds, including formulation of League
•Problems with property tax relief
pow
*Characteristics of a new system
An Overview of Hazardous Waste —
4.45 p.m.
Tour of Duluth Public Library
Session I
•View award-winning building
What are hazardous wastes.
60bserve operation of computerized circu-
*Who has the responsibility?y
lotion system
*Who is liable?6:30
.••12
p.m.
City Night — Duluth Depot
-
Minnesota Cities
Thursday, June 14
Mini and General Conference Program
8:30 a.m. Orientation
*What's ahead for the mini and general
conference
•How to decide what session to attend
9:00 a.m. Concurrent Workshops
(Choose one)
Comparable Worth — How Will It
Affect My City?
•Comparable worth — a definition
*Social, political, and legal ramifications
*Some employer concerns
Economic Development for Small
Cities
•Economic development tools
*Setting economic development policy
•A small city case study
Current Issues in Fire Departments
*An overview of legislative matters
•A look at new technology
•A discussion of internal fire department
issues
Council -Staff Relationships — Building
Better Bridges
•A look at council and staff expectations
*How to build an understanding of each
other's roles
•The one -minute manager approach
11:30 a.m. Mayor's Association and Mini
Conference Luncheon
Governor Rudy Perpich, Speaker
1:00 p.m. Concurrent Workshops
(Choose one)
Effective Employee Discipline — A
Management Perspective
•Interpretation of contract language
•Documenting employee performance
*How to handle grievances
Shaking Up the Status Quo with Long -
Time Employees
*How do we handle a burned -out, reluctant
staff?
*How to instigate change successfully
*How to terminate long-term employees
How to Contain Health Care Costs
•Cost containment strategies
•The wellness concept
•A physician's view on cost containment
New Issues in Domestic Abuse Cases
*Developing an interagency intervention
strategy with assailants
•The role of the community in working
with victims
•The implications of designing intervention
programs
\lay 1984
2:20 p.m.
Concurrent Workshops
(Choose one)
The How To's of Annexation — Why
Do You Need To and What Are the
Costs?
*How cities are dealing with increased
urbanization and fringe growth beyond city
boundaries
•Prospects for reform of annexation
•Annexation case study
Training in Small Cities
•Overcoming training constraints
*How to get the most from your training
budget
*What are the costs of not training
Police Powers and Duties On and Off
Duty
•Overview on police authority
•A discussion of jurisdiction limits
•New issues in police grievances
Legislative Update on Human
Resources
•A summary by the League's legislative
staff on the important laws affecting cities
that the Legislature passed during the
1984 session
*Special discussion of pension reform pro-
posals
3:30 p.m.
League Annual Meeting
6:30 p.m.
Reception and Banquet
Friday, June 15
9:00 a.m. Concurrent Workshops
(Choose one)
The How To's of City Celebrations
*How to get organized
*Is it more trouble than it's worth?
Quality Circles
*How to get started
•What are the trade-offs
•A case study
How to Use Executive Search Firms
*What a search firm can offer
*What are the risks?
•When cities should use them
How to Use the Media
*What it news and how to make it
*How to answer reporters' questions
*The ten most common mistakes and how
to avoid them
11:15 a.m. Finale Brunch
13
SPECIAL CITY COUNCIL MEETING
THURSDAY
MAY 24, 1984
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
II. BOARD OF EQUALIZATION
III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS
IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS
V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 22, 1984
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting is scheduled for this Thursday,
May 24, 1984, at 6:30 p.m. The main purpose for the meeting
is to allow the Dakota County Assessor's office to review property
tax statements with any residents who appear and have questions
regarding their assessed valuation. Traditionally, people will
meet with employees of the Assessor's office in different areas
of the City Council chambers allowing the City Council time
to discuss and review other topics of interest. Therefore,
a special City Council meeting agenda was prepared with various
items listed for review by the City Council.
Board of Equalization
The City has received two (2) letters addressed to the Local
Board of Review and copies are enclosed for your attention.
The original letters will be presented to the Dakota County
Assessor on Thursday for their review.
Canvass of Special Election Returns
There is a statutory requirement that all municipal election
results be canvassed by the City Council. The tally sheets
and other pertinent information will be available for inspection
by the City Council for the May 22, 1984, special park referendum.
Review Proposed Change in Election Precincts
Due to the rapid growth in the City and a significant change
in population distribution, the Finance Director/City Clerk
is recommending an increase from 11 to 14 precincts for the
purpose of increasing polling places within the community.
A memorandum was supplied to each member of the City Council
with the May 15, 1984, City Council agenda packet entitled "Election
Precints". The memorandum was again copied and is attached
for your review. Since the last allowable day by State law
for changing precinct boundaries is June 13, it is important
-
to discuss and review the precinct boundaries so that formal
action can be considered at the June 5 City Council meeting.
Each member of the City Council was provided maps that illustrate
the current and proposed precinct boundaries, and it would be
helpful for each of you to review those maps and bring them
with you to the special City Council meeting. The Finance Director/
City Clerk will be present to review questions with the City
Council.
MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS
MAY 22, 1984
PAGE 2
League Conference Meeting
Presently, Mayor Blomquist, City Councilmember Egan and City
Administrator Hedges are scheduled to attend the League Conference
in Duluth June 12 through June 15. If any member of the City
Council would like to attend, it will be necessary to register
no later than this Friday. City Councilmember Egan has learned
that he may have a personal conflict for all or part of the
League Conference and if so, a member of the City staff may
attend a portion of the Conference or a cancellation would be
made for his reservations. Mayor Blomquist has asked that each
City Councilmember review the workshops and meetings that are
planned for the Conference and if any member of the Council
would like Mayor Blomquist or the City Administrator to attend
a particular workshop, please indicate on Thursday evening and
between those of us attending, we will attempt to cover any
workshop of interest for the City Council. A copy of the agenda
is enclosed for your review.
Other Business
The City Administrator has a couple of brief items to update
the City Council on if time permits.
City Administrator X71
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May 18, 1984
Local Board of Review
Eugene Van Overbeke (Property Identification
City of Eagan Attached)
3830 Pilot Knob Road, PO Box 21199
Eagan, Minnesota 55121
We wish to contest the change in classification on the Notification
of Value Change for Taxes Payable in 1985 and are unable to attend
the Meeting scheduled for May 24 due to a daughter's graduation that
same evening.
We challenge the changeof classification from Agricultural to
Residential. That property has not had a use change in the last
30 years or more and as has been done the past years and as is the case
now;that land is used solely for pasture of horses. All of the
10 acre section and one-half of the 5 acre. section is used ex-
clusively for pasture. We have a barn on the property where the
horses can get out of the weather and the upper portion is used
for storage of hay in the winter.
I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I
for the City of Eagan, which indicates that the City has this property
zoned A (Agricultural Use).
We quote from your attachment to the Notification of Value Change..
"The enclosed valuation change reflects the necessary changes to
maintain current, uniform assessments in your community". In checking
with our other.neighbors who have 10 to 15 acres and who either use
the land as pasture for cattle or horses, without exception ---their
property has retained the "Agrucultural" classification -7-7e fail to
see why we should be singled out.
Sincerely yours,
Donald E. and Carol M. Hesse
3510 Wescott Hills Drive
Eagan, Minnesota 55123
enclosure
PROPERTY IDENTIFICATION
DIST.
PLAT
PARCEL
to
e37oo
ol0
03
DAKOTA COUNTY ASSESSOR
GOVERNMENT CENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
ESTIMATED 1984 MARKET VALUE 42,000
1AAR KET VALUE
CP 01 B
NAME AND ADDRESS OF OWNER
DCNALC L CIROL FESSE
3510 wESCCTT HILLS CRIVE
ST PAUL MN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
RESIDENTIAL HO?IESTEAD
PROPERTY IDENTIFICATION
DIST.
PLAT
PARCEL
LO
83700
020103
ESTIMATEO
DAKOTA COUNTY ASSESSOR
GOVERNMENT CENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
1984 MARKET VALUE
SC,ECC
MARKET VALUE
-
NG
NAME AND ADDRESS OF OWNER
DONALC 6 CAROL NESSE
3510 WESCCTT HILLS CRIVE
ST PAUL MN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
CP -01 B
RES LOENT [AL-HCNE ST EAC
PROPERTY DESCRIPTION
SEC -RA
LOT
BLK.
-
NG
ti& STCOTT GARDEN L01S
.S
ALL eF
10.000 ACRES
1
3
i1
PROPERTY DESCRIPTION
SEC.rrOW
LOT
BLK.
RA -
NG
EE TT GG
PARrDjFN Le
.S
EXSSC354
2
3
i1
3630 PILOT KNOB ROAD. PO. BOX 21109
3EA BLJMQUIST
EAGAN. MINNESOTA 55121
:vro
PHONE: (612) 454-8100-O
:'A$ EGAN
-:.IES A SMITH
WACHTER
wrrvn+
L : HELGES
April 26, 1984
Mrs. HeEsy
3510 4+e.=_cott Drive
Eagan, :1innesota 55123
Dear Y;rs. Hessy:
The lots you requested a zoning cheek on 8_70^-10-010-03 and
83700-10-020-03, located in Wescott Garden iots, are zoned
A (Agricultural Use).
Sincerely,
Greg H. Ingraham
Planner I
GHI:jbd
THE LOP+E OAK TREE THE SYMBOL OF STRENGTH ND GROWTH N 3;%; t:�.`.tMUN!r;
MEMO TO: CITY ADMINISTRATOR HEDGES
\ FROM: FINANCE DIRECTOR VANOVERBEKE
DATE: MAY 10, 1984
SUBJECT: ELECTION PRECINCTS
Due to the rapid growth in the City, the population distribution
among the voting precincts has become seriously out of balance.
As the population of the City increased over the years, the
number of precincts changed from 4 to 7 for the presidential
election in the fall of 1976 and then increased from 7 to 11
for the City election in November of 1977. This number has
remained constant to the present time.
After a considerable amount of review, I am proposing that the
precincts be changed from 11 to 14 with -boundaries as presented
on the attached map. For your review, a map of the 11 current
precincts is also provided. The proposed precinct polling places
are as follows:
Precinct Pollinq Place
1
Fire Station #2
(- 2
Pilot Knob School
3
Highsite Community Room
4
Cedar School
5
Fire Station #1
6
Cedar Grove Baptist Church
7
Fire Administration Building
8
Eagan Municipal Center
9
Rahn Elementary School
10
Western Court Facility
11
Christ Lutheran Church
12
Thomas Lake School
13
Easter Lutheran Church
14
Northview School
The following table illustrates the number of registered voters
in each precinct at the time of the previous changes as well
as some population information for current and proposed precincts.
While the correlation between population and registered voters
is very different among precincts depending upon the demographics,
the population change between 1982 and 1990 indicates the nature
of our current problem. Precincts 8-11 had some problems with
size in the 1982 elections. The problem is compounded by the
election day registration of so many new citizens.
111
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 2
In reviewing the current precincts and attempting to determine
C new precincts, the following objectives were used:
1. To maximize the number of precincts to which no changes
would be made.
2. To set up the new precincts in such a manner so as to minimize
and simplify future changes to them.
3. To make the best use of available voting facilities.
4. To distribute the current and projected population somewhat
equally among the precincts while keeping it between 1,000
and 3,000 residents, with the projected growth precincts
at the low end of that range.
There were a number of possible precinct maps considered prior
to the recommendation being made to change the 14 precincts
as being presented. This recommendation appears to do the best
job of meeting the objectives previously listed.
Precincts 1 through 7 have not changed in either voting location
or boundaries. The four precincts 8 through 11 have been divided
into a total of 7 precincts thereby increasing the total number
from 11 to 14. The three proposed new polling places include
the Municipal Center, Thomas Lake Elementary and the Western
Court Facility. The population range is from 744 in the new
precinct 10 to 2734 in precinct 2, using the 1982 estimates
per precinct. The 1990 population projections are from 1147
in precinct 1 to 3818 in precinct 7.
Old precinct 7 and new precincts 8 and 14 remain quite large
geographically and more than likely will require additional
division at some point in the future. Available facilities
and current population figures do not appear to justify an attempt
to make any other changes to them at this point.
Implementation of these changes would be sandwiched around the
special election on May 22 in an effort to reduce the potential
voter confusion. I would suggest the following timetable of
events assuring that implementation be complete for the primary
election on September 11, 1984.
1. Present - May 22, 1984 The City Council and staff review
proposed changes.
2. May 23, 1984 - June 5, 1984 Public review of proposed
changes as requested by City Council.
3. June 5, 1984 The City Council adopts the resolution
setting forth precinct boundaries and polling places.
(June 13 is the last allowable day by state law prior to
�._ the primary election.)
Zo 0
MEMO TO CITY ADMINISTRATOR HEDGES
C PAGE 3
4. June 6,. 1984 - August 10, 1984 Notify affected, voters
of changes. (August 10 is the last allowable day by state
law for the primary election.)
5. September 11, 1984 Primary election first election
with new precincts.
In the event the precincts are changed, step number 4 will be
crucial to the success of the project and provides the City
an opportunity for some positive public relations. I would
propose sending letters to all registered voters in the City
and requesting coverage from the lcoal papers. If the timing
on a City newsletter were correct, that media would also be
helpful. Attached is a sample of a letter I would expect to
send. We might also want to mail out a small map with a precinct
listing.
The Dakota County Auditor's Office will be able to provide us
with mailing labels for the registered voters.
I would appreciate as much of a review
as is possible as early as possible
steps to be carried out in an efficient
to discuss this with you and/or the
desire. 1 ,
x�`k1 V
Finasnej-Director City Clerk
EJV/jj
2,0 f
of these recommendations
to allow the appropriate
manner. I will be happy
City Council as you may
C
Sample Letter to Registered Voters in Precincts 1 - 7 (No changes)
June 6, 1984
Dear Registered Voter:
Due to the tremendous amount of growth being experienced within
the City of Eagan, it has become necessary to change certain
precinct boundaries as they relate to all non -school district
elections. We have attempted to consider additional growth
thereby limiting current and future changes as well as minimizing
potential disruptions.
The boundaries of your precinct have not changed.. Your residence
remains in precinct number 1 and you will continue to vote at
the City Fire Station #2 located at 2980 Lone Oak Circle:
While your precinct has not changed, I wanted to take this opportun-
ity to also ask your assistance and cooperation in having an
efficient election process. You can assist by doing the following
whenever possible:
1. Call the City prior to election day if there is any confusion
about where you vote.
2. Vote during the day. Early morning, after work and early
evening are typical peak voting periods and longer lines
usually result, especially in larger elections.
3. Encourage your friends and neighbors to register to vote
prior to election day.
4. Call the City with questions and/or suggestions that you
feel would provide for more efficient elections.
5. Call the City if you are interested in serving as an election
judge.
City officials are very much interested in accommodating voters
and certainly appreciate your help. Please note again that
this change does not affect school district elections.
Sincerely,
7-o y
Date
May 4, 1976
(Park Referendum)
November 2, 1976
(Presidential)
November 8, 1977
(City)
November 2, 1983
(City)
Registered Voters
Population
Registered Voters
Population
Actual Voters
Registered Voters
Population
Registered Voters
Population
CURRENT PRECINCTS
1982 Population
Projected 1990 Population
PROPOSED PRECINCTS
1982 Population
Projected 1990 Population
E
1991
11072
1294
687
PRECINCTS
1
2
3
4 5
6 7 8 9 10 11 12 13 14 TOTAL
1187
Estimated
from
Actual Voters at 65% Turnout
13,284
3818
3636
3149
X1887
1755
9GAf, I
774
17,686
37,513
1470
1141
1991
11072
1294
687
I
737
�
830
879
1042
I
1085 2734
1147 13355
� I
1085 12734
1147 3355
1694 1 2225 228.5
1101 1446 1485
650 I 1280 925
898 1371 1285
1789
2629
1789
2629
2371 2035
2371 2479
2371
2035
2069
2166
1609
2331
17,686
913
2262
1755
1187
Estimated
from
Actual Voters at 65% Turnout
13,284
3818
3636
3149
X1887
1755
3081
2496
17,686
37,513
1470
1141
-
-
-
- - - -
8,634
1011
747
588
1209
1030
793 - - -
9,800
18,855
1047
908
1041
1312
1854
1725
13,362
25,080
2069
2166
12023
2519
X3372
2943 - - -
25,106
2202
3818
15248
3972
15812
4448 I - - I - I
37,481
2371
2035
2069
2166
1609
2331
744
913
1923
2170
1187
25,126
2371
2479
2202
3818
3636
3149
X1887
1755
3081
2496
3508
37,513
M
i
Agenda
Tuesday, June 12
7:00 p.m. Special Kick-off Program
Katherine Barrington
"Working Effectively with the Public"
•Handling conflict and saying "no"
*Creating a more positive image
•Understanding why requests turn into
demands
9:00 a.m. Reception/cash bar
Wednesday, June 13
8:30 a.m.
Orientation
•The facts about conference programs
*How to get the most out of the sessions
you attend
9:00 a.m.
Opening Session/Keynote
Address
Neil Peirce, syndicated columnist
"National Perspectives on City Problems'
10:15 a.m.
Concurrent Workshops
(Choose one)
Minnesota's Tax Burden & Our Busi-
ness Climate — How Do They Relate?
•A look at competition between states
•A perspective on business relocation
•Ideas on long-term tax restructuring
The Problems with Property Taxes
and the Potential for Change
•The growth of property taxes
*Problems with property tax relief
•Characteristics of a new system
An Overview of Hazardous Waste —
Session I
*What are hazardous wastes?
*Who has the responsibility?
•Who is liable?
Iz
11:45 a.m. Exhibitor's Lunch
1:15 p.m. Concurrent Workshops
(Choose one)
Planning & Zoning — Planner vs.
Developer
•A look at project reviewal and approval
•Planning for industries — where to put
them
*Current issues in industrial development
Economic Development How To's
*What the state can do for you
*Red Wing — a case study
•Case study of a Northern Minnesota city
Property Taxes From A to Z —
Session I
*Property tax classification system
•Measuring property values
*The make-up of your property tax
Hazardous Waste — Session H
*Cleanup actions in the planning stage
•How to prevent future problems
•A rase study
3:00 p.m. Concurrent Workshops
(Choose one)
Walking Tour of Downtown Duluth
Development
City Exchange
•small groups convene on a wide variety of
more specialized topics
*An opportunity to meet informally with
colleagues to share ideas and information
and help others learn from your city's
experiences
Tax Increment Financing — Problems
& Possibilities
*An overview of tax increment financing
•is it realty an incentive?
*When should a city use it?
Property Taxes from A to Z —
Session D
*How property tax levies affect different
types of property
*Impact of state fiscal policies on local
property taxes
•How the sales ratio relates to distribution
of LGA
Legislative Update on Taxes & Eco-
nomic Development Issues
•A summary by the League's legislative
staff on the important tax laws affecting
cities that the Legislature passed during
the 1984 session
*Special discussion on industrial revenue
bonds, including formulation of League
policy
4:45 p.m. Tour of Duluth Public Library
*View award-winning building
*Observe operation of computerized circu-
lation system
6:30 p.m. City Night — Duluth Depot
81innesota Cities
Thursday, June 14
Mini and General Conference Program
8:30 a.m. Orientation
*What's ahead for the mini and general
conference
•How to decide what session to attend
9:00 a.m. Concurrent Workshops
(Choose one)
Comparable Worth — How Will It
Affect My City?
•Comparable worth — a definition
•Social. political. and legal ramifications
•Some employer concerns
Economic Development for Small
Cities
*Economic development tools
*Setting economic development policy
•A small city case study
Current Issues in Fire Departments
*An overview of legislative matters
•A look at new technology
•A discussion of internal fire department
issues
Council -Staff Relationships — Building
Better Bridges
•A look at council and staff expectations
•How to build an understanding of each
other's roles
•The one -minute manager approach
11:30 a.m. Mayor's Association and Mini
Conference Luncheon
Governor Rudy Perpich, Speaker
1:00 p.m. Concurrent Workshops
(Choose one)
Effective Employee Discipline — A
Management Perspective
•Interpretation of contract language
*Documenting employee performance
•How to handle grievances
Shaking Up the Status Quo with Long -
Time Employees
•How do we handle a burned -out, reluctant
staff.)
*How to instigate change successfully
•How to terminate long-term employees
How to Contain Health Care Costs
*Cost containment strategies
•The wellness concept
•A physician's view on cost containment
New Issues in Domestic Abuse Cases
•Developing an interagency intervention
strategy with assailants
*The role of the community in working
with victims
*The implications of designing intervention
programs
Nfay 1984
2:20 p.m.
Concurrent Workshops
(Choose one)
The How To's of Annexation — Why
Do You Need To and What Are the
Costs?
•How cities are dealing with increased
urbanization and fringe growth beyond city
boundaries
•Prospects for reform of annexation
•Annexation case study
Training in Small Cities
•Overcoming training constraints
•How to get the most from your training
budget
•What are the costs of not training
Police Powers and Duties On and Off
Duty
•overview on police authority
•A discussion of jurisdiction limits
•New issues in police grievances
Legislative Update on Human
Resources
•A summary by the League's legislative
staff on the important laws affecting cities
that the Legislature passed during the
1984 session
*Special discussion of pension reform pro-
posals
3:30 p.m.
League Annual Meeting
6:30 p.m.
Reception and Banquet
Friday, June 15
9:00 a.m. Concurrent Workshops
(Choose one)
The How To's of City Celebrations
*How to get organized
*Is it more trouble than it's worth?
Quality Circles
*How to get started
*What are the tradeoffs
•A case study
How to Use Executive Search Firms
•What a search firm can offer
•What are the risks?
*When cities should use them
How to Use the Media
•What is news and how to make it
•How to answer reporters' questions
•The ten most common mistakes and how
to avoid them
11:15 a.m. Finale Brtmch
13
SPECIAL CITY COUNCIL MEETING
THURSDAY
MAY 24, 1984
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
II. BOARD OF EQUALIZATION
III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS
IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS
V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 22, 1984
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting is scheduled for this Thursday,
May 24, 1984, at 6:30 p.m. The main purpose for the meeting
is to allow the Dakota County Assessor's office to review property
tax statements with any residents who appear and have questions
regarding their assessed valuation. Traditionally, people will
meet with employees of the Assessor's office in different areas
of the City Council chambers allowing the City Council time
to discuss and review other topics of interest. Therefore,
a special City Council meeting agenda was prepared with various
items listed for review by the City Council.
Board of Equalization
The City has received two (2) letters addressed to the Local
Board of Review and copies are enclosed for your attention.
The original letters will be presented to the Dakota County
Assessor on Thursday for their review.
Canvass of Special Election Returns
There is a statutory requirement that all municipal election
results be canvassed by the City Council. The tally sheets
and other pertinent information will be available for inspection
by the City Council for the May 22, 1984, special park referendum.
Review Proposed Change in Election Precincts
Due to the rapid growth in the City and a significant change
in population distribution, the Finance Director/City Clerk
is recommending an increase from 11 to 14 precincts for the
purpose of increasing polling places within the community.
A memorandum was supplied to each member of the City Council
with the May 15, 1984, City Council agenda packet entitled "Election
Precints". The memorandum was again copied and is attached
for your review. Since the last allowable day by State law
for changing precinct boundaries is June 13, it is important
to discuss and review the precinct boundaries so that formal
action can be considered at the June 5 City Council meeting.
Each member of the City Council was provided maps that illustrate
the current and proposed precinct boundaries, and it would be
helpful for each of you to review those maps and bring them
with you to the special City Council meeting. The Finance Director/
City Clerk will be present to review questions with the City
Council.
MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS
MAY 22, 1984
PAGE 2.
League Conference Meetin
Presently, Mayor Blomquist, City Councilmember Egan and City
Administrator Hedges are scheduled to attend the League Conference
in Duluth June 12 through June 15. If any member of the City
Council would like to attend, it will be necessary to register
no later than this Friday. City Councilmember Egan has learned
that he may have a personal conflict for all or part of the
League Conference and if so, a member of the City staff may
attend a portion of the Conference or a cancellation would be
made for his reservations. Mayor Blomquist has asked that each
City Councilmember review the workshops and meetings that are
planned for the Conference and if any member of the Council
would like Mayor Blomquist or the City Administrator to attend
a particular workshop, please indicate on Thursday evening and
between those of us attending, we will attempt to cover any
workshop of interest for the City Council. A copy of the agenda
is enclosed for your review.
Other Business
The City Administrator has a couple of brief items to update
the City Council on if time permits.
City Administrator
J T%Z Z
25
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May 18, 1984
Local Board of Review
Eugene Van Overbeke
City of Eagan
3830 Pilot Knob Road, PO Box 21199
Eagan, Minnesota 55121
(Property Identification
Attached)
We wish to contest the change in classification on the Notification
of Value Change for Taxes Payable in 1985 and are unable to attend
the Meeting scheduled for May 24 due to a daughter's graduation that
same evening.
We challenge the changeof classification from Agricultural to
Residential. That property has not had a use change in the last
30 years or more and as has been done the past years and as is the case
now;that land is used solely for pasture of horses. All of the
10 acre section and one-half of the 5 acre.. section is used ex-
clusively for pasture. We have a barn on the property where the
horses can get out of the weather and the upper portion is used
for storage of hay in the winter.
I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I
for the City of Eagan, which indicates that the City has this property
zoned A (Agricultural Use).
We quote from your attachment to the Notification of Value Change..
"The enclosed valuation change reflects the necessary changes to
maintain current, uniform assessments in your community". In checking
with our other neighbors who have 10 to 15 acres and who either use
the land as pasture for cattle or horses, without exception ---their
property has retained the "Agrucultural" classi ica ion. a fail to
see why we should be singled out.
Sincerely yours,
Donald E. and Carol M. Hesse
3510 Wescott Hills Drive
Eagan, Minnesota 55123
enclosure
PROPERTY I DENTI FICATION
JDISTJ
PLAT
PARCEL
101837
00
010
03
ESTIMATED
CP 01 B
DAKOTA COUNTY ASSESSOR
GOVERNMENTCENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
1984 MARKET VALUE
42000
?.tAR KET VALUE
10 83700
020
03
NAME AND ADDRESS OF OWNER
DCNALC 6 CAROL NESSE
3510 6ESCCTT HILLS CRIVE
ST PAUL ,MN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
RESIDENTIAL HOMESTEAD
PROPERTY IDENTIFICATION
DIST. PLAT
PARCEL
10 83700
020
03
ESTIMATED
DAKOTA COUNTY ASSESSOR
GOVERNMENT CENTER
1560 HWY 55
HASTINGS, MINNESOTA 55033
1584 MARKETVALUE
5C,E0C
MARKET VALUE
RA -
NG
NAME AND ADDRESS OF OWNER
DONALC E CAROL HESSE
3510 WESCCTT HILLS CRIVE
ST PAUL MIN 55123
NOTIFICATION OF VALUE CHANGE FOR
(TAXES PAYABLE IN 1985 1
CP 01.8
RES WENT IAL-FCrE STEAC
PROPERTY DESCRIPTION
SEC.
LOT
rOWN
BLK.
RA -
NG
wESTCOTT GARDEN LOIS
ALL
10.QC000 ACRES
1
3
PROPERTY DESCRIPTION
SEC.
LOTIBLK.NG
GW
RA -
EE TT p
EITSSC354 GARDEN LOTS
FT
2
3
of
3830 PILOT KNOB ROAD. F.O. BOX 21199
SEA BLaaMQW3T
EAGAN, MINNESOTA 55121
c"
PHONE: (612) 454-8100
--CM AS EGAN
-:AES A SMITH
:NOMAS
-- %E VIACHIER
- i HEDGES
April 26, 1984
Mrs. Hessy
3510 P7escott Drive
Eagan., fdinnesota 55123
Dear Mrs. Hessy:
The lots you requested a zoning check on . 83700 -LO -010-03 and
83700-10-020-03, located in Wescott Garden lots, are zoned
A (Agricultural Use).
Sincerely,
Greg H. Ingraham
Planner. I
GHI:jbd
THE LONE OAK TREE THE SYPlBOL GF SfRENGiH \D GROYRH i': vL'a CC`.:?4Vii! i
MEMO TO: CITY ADMINISTRATOR HEDGES
C. FROM: FINANCE DIRECTOR VANOVERBEKE
DATE: MAY 10, 1984
SUBJECT: ELECTION PRECINCTS
Due to the rapid growth in the City, the population distribution
among the voting precincts has become seriously out of balance.
As the population of the City_ increased over the years, the
number of precincts changed from 4 to 7 for the presidential
election in the fall of 1976 and then increased from 7 to 11
for the City election in November of 1977. This number has
remained constant to the present time.
After a considerable amount of review, I am proposing that the
precincts be changed from 11 to 14 with boundaries as presented
on the attached map. For your review, a map of the 11 current
precincts is also provided. The proposed precinct polling places
are as follows:
Precinct Pollinq Place
1
Fire Station #2
C. 2
Pilot Knob School
3
Highsite Community Room
4
Cedar School
S
Fire Station #1
6
Cedar Grove Baptist Church
7
Fire Administration Building
8
Eagan Municipal Center
9
Rahn Elementary School
10
Western Court Facility
11
Christ Lutheran Church
12
Thomas Lake School
13
Easter Lutheran Church
14
Northview School
The following table illustrates the number of registered voters
in each precinct at the time of the previous changes as well
as some population information for current and proposed precincts.
While the correlation between population and registered voters
is very different among precincts depending upon the demographics,
the population change between 1982 and 1990 indicates the nature
of our current problem. Precincts 8-11 had some problems with
size in the 1982 elections. The problem is compounded by the
election day registration of so many new citizens.
119
C
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 2
In reviewing the current precincts and attempting to determine
new precincts, the following objectives were used:
1. To maximize the number of precincts to which no changes
would be made.
2. To set up the new precincts in such a manner so as to minimize
and simplify future changes to them.
3. To make the best use of available voting facilities.
4. To distribute the current and projected population somewhat
equally among the precincts while keeping it between 1,000
and 3,000 residents, with the projected growth precincts
at the low end of that range.
There were a number of possible precinct maps considered prior
to the recommendation being made to change the 14 precincts
as being presented. This recommendation appears to do the best
job of meeting the objectives previously listed.
Precincts 1 through 7 have not changed in either voting location
or boundaries. The four precincts 8 through 11 have been divided
into a total of 7 precincts thereby increasing the total number
from 11 to 14. The three proposed new polling places include
the Municipal Center, Thomas Lake Elementary and the Western
Court Facility. The population range is from 744 in the new
precinct 10 to 2734 in precinct 2, using the 1982 estimates
per precinct. The 1990 population projections are from 1147
in precinct 1 to 3818 in precinct 7.
Old precinct 7 and new precincts 8 and 14 remain quite large
geographically and more than likely will require additional
division at some point in the future. Available facilities
and current population figures do not appear to justify an attempt
to make any other changes to them at this point.
Implementation of these changes would be sandwiched around the
special election on May 22 in an effort to reduce the potential
voter confusion. I would suggest the following timetable of
events assuring that implementation be complete for the primary
election on September 11, 1984.
1. Present - May 22, 1984 The City Council and staff review
proposed changes.
2. May 23, 1984 - June 5, 1984 Public review of proposed
changes as requested by City Council.
3. June 5, 1984 The City Council adopts the resolution
setting forth precinct boundaries and polling places.
(June 13 is the last allowable day by state law prior to
C- the primary election.)
Zoo
MEMO TO CITY ADMINISTRATOR HEDGES
PAGE 3
4. June 6,. 1984 - August 10, 1984 Notify affected voters
of changes. (August 10 is the last allowable day by state
law for the primary election.)
5. September 11, 1984 Primary election - first election
with new precincts.
In the event the precincts are changed, step number 4 will be
crucial to the success of the project and provides the City
an opportunity for some positive public relations. I would
propose sending letters to all registered voters in the City
and requesting coverage from the lcoal papers. If the timing
on a City newsletter were correct, that media would also be
helpful. Attached is a sample of a letter I would expect to
send. We might also want to mail out a small map with a precinct
listing.
The Dakota County Auditor's Office will be able to provide us
with mailing labels for the registered voters.
I would appreciate as much of a review
as is possible as early as possible
steps to be carried out in an efficient
�. to discuss this with you and/or the
desire. 1 ,
V
Financo Director City Clerk
EJV/jj
7,00 I
of these recommendations
to allow the appropriate
manner. I will be happy
City Council as you may
C
Sample Letter to Registered Voters in Precincts 1 - 7 (No changes)
June 6, 1984
Dear Registered Voter:
Due to the tremendous amount of growth being experienced within
the City of Eagan, it has become necessary to change certain
precinct boundaries as they relate to all non -school district
elections. We have attempted to consider additional growth
thereby limiting current and future changes as well as minimizing
potential disruptions.
The boundaries of your precinct have not changed.. Your residence
remains in precinct number 1 and you will continue to vote at
the City Fire Station #2 located at 2980 Lone Oak Circle.
While your precinct has not changed, I wanted to take this opportun-
ity to also ask your assistance and cooperation in having an
efficient election process. You can assist by doing the following
whenever possible:
/ 1. Call the City prior to election day if there is any confusion
about where you vote.
2. Vote during the day. Early morning, after work and early
evening are typical peak voting periods and longer lines
usually result, especially in larger elections. ,
3. Encourage your friends and neighbors to register to vote
prior to election day.
4. Call the City with questions and/or suggestions that you
feel would provide for more efficient elections.
5. Call the City if you are interested in serving as an election
judge.
City officials are very much interested in accommodating voters
and certainly appreciate your help. Please note again that
this change does not affect school district elections.
Sincerely,
Date
May 4, 1976
(Park Referendum)
November 2, 1976
(Presidential)
November 8, 1977
(City)
November 2, 1983
(City)
CURRENT PRECINCTS
lYdz Population
Projected 1990
PROPOSED PRECINCTS
1982 Population
Projected 1990
K
Registered Voters
Population
Registered Voters
Population
Actual Voters
Registered Voters
Population
Registered Voters
Population
PRECINCTS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 TOTAL
2464 774 unknown 2209 - - - - - - - - - -
1991
1072
1694
1294
687
1101
737
830
650
879
1042
898
Population
3372 2943 - -
5812 4448 - -
25,106
- 137,481
i
1085
1085
2734
1789 J
2371
17,686
2225
2285
2262
1755
Estimated from Actual Voters at 65% Turnout
13,284
13355
2629 I
2371
2479
12202
3818
15248
17,686
1446
1485
1470
1141
- -
- -
- - -
8,634
1280
925
1011
747
588 1209
1030 793
- - -
9,800
18,855.
1371
1285
1047
908
1041 1312
1854 1725
- - -
13,362
25,080
Population
3372 2943 - -
5812 4448 - -
25,106
- 137,481
i
1085
1085
2734
1789 J
2371
2035
2069
2166
2023
2519
Population
I 1147
13355
2629 I
2371
2479
12202
3818
15248
3972
Population
3372 2943 - -
5812 4448 - -
25,106
- 137,481
i
1085
2734
1789
2371
2035
2069
2166
1609
2331
744
913
1923
2170
1187
25,126
1147
3355
2629
2371
2479
2202
3818
3636
3149
X1887
1755
3081
2496
3508
37,513
M
i
11:45 a.m. Exhibitor's Lunch
1:15 p.m.
Concurrent Workshops
(Choose one)
Planning & Zoning — Planner vs.
Developer
•A look at project reviewal and approval
*Planning for industries — where to put
them
•Current issues in industrial development
Economic Development How To's
*What the state can do for you
•Red Wing — a case study
*Case study of a Northern Minnesota city
Property Taxes From A to Z —
Session 1
*Property tax classification system
'!'9`dLL��Sll�
Agenda
•Measuring property values
*The make-up of your property tax
� ��
Hazardous Waste — Session II
*Cleanup actions in the planning stage
*How to prevent future problems
•A case study
Tuesday, June 12
3:00 p.m.
Concurrent Workshops
7:00 p.m. Special Kick-off Program
(Choose one)
Katherine Barrington
Walking Tour of Downtown Duluth
"Working Effectively with the Public"
Development
•Handling conflict and saying "no"
City Exchange
•Creating a more positive image
•Small groups convene on a wide variety of
•Understanding why requests tum into
more specialized topics
demands
•An opportunity to meet informally with
9:00 a.m. Reception/cash bar
colleagues to share ideas and information
and help others learn from your city's
experiences
Wednesday, June 13
Tax Increment Financing — Problems
& Possibilities
8.30 a.m. Orientation
*An overview of tax increment financing
*The facts about conference programs
els it really an incentive?
*When should a city use it?
•How to get the most out of the sessions
you attend
Property Taxes from A to Z —
Session II
9:00 a.m. Opening Session/Keynote
*How property tax levies affect different
Address
types of property
Neil Peirce, syndicated columnist
*Impact of state fiscal policies on local
"National Perspectives on City Problems"
property taxes
10:15 a.m. Concurrent Worksho s
P
•How the sales ratio relates to distribution
(Choose one)
of LGA
Legislative Update on Taxes & Eco -
Minnesota's Tax Burden & Our Busi-
non -dc Development Issues
ness Climate — How Do They Relate?
•A look at competition between states
•A summary by the League's legislative
perspective business relocation
staff on the important tax laws affecting
:A
' Ideas on long-teerr m tax restructuring
cities that the Legislature passed during
The Problems with Property Taxes
the 1984 session
and the Potential for Change
•Special discussion on industrial revenue
The growth of property taxes
bonds, including formulation of League
with property tax relief
policy
*Characteristics of a new system
An Overview of Hazardous Waste —
4:45 p.m.
Tour of Duluth Public Library
Session I
*View award-winning building
•What are hazardous wastes?
•Observe operation of computerized circu-
•Who has the responsibility?
lation system
*Who is liable?
6:30 p.m.
City Night— Duluth Depot
12
Minnesota Cities
Thursday, June 14
Mini and General Conference Program
8:30 a.m. Orientation
*What's ahead for the mini and general
conference
•How to deride what session to attend
9:00 a.m. Concurrent Workshops
(Choose one)
Comparable Worth — How Will It
Affect My City?
*Comparable worth — a definition
*Social. political, and legal ramifications
•Some employer concerns
Economic Development for Small
Cities
•Economic development tools
•Setting economic development polity
•A small city ase study
Current Issues in Fire Departments
•An overview of legislative matters
•A look at new technology
•A discussion of internal (ire department
issues
Council -Staff Relationships — Building
Better Bridges
•A look at council and staff expectations
*How to build an understanding of each
other's roles
•The one -minute manager approach
11:30 a.m. Mayor's Association and Mini
Conference Luncheon
Governor Rudy Perpich, Speaker
1:00 p.m. Concurrent Workshops
(Choose one)
Effective Employee Discipline — A
Management Perspective
*Interpretation of contract language
•Documenting employee performance
*How to handle grievances
Shaking Up the Status Quo with Long -
Time Employees
•How do we handle a burned -out, reluctant
staff?
•How to instigate change successfully
•How to terminate long -tern employees
How to Contain Health Care Costs
*Cost containment strategies
*The wellness concept
•A physician's view on cost containment
New Issues in Domestic Abuse Cases
*Developing an interagency intervention
strategy with assailants
•The role of the community in working
with victim
•The implications of designing intervention
programs
May 1984
2:20 p.m.
Concurrent Workshops
(Choose one)
The How To's of Annexation — Why
Do You Need To and What Are the
Costs?
*How cities are dealing with increased
urbanization and fringe growth beyond city
boundaries
•Prospects for reform of annexation
•Annexation case study
Training in Small Cities
•Overcoming training constraints
*How to get the most from your training
budget
*What are the costs of not training
Police Powers and Duties On and Off
Duty
*Overview on police authority
•A discussion of jurisdiction limits
•New issues in police grievances
Legislative Update on Human
Resources
•A summary by the League's legislative
staff on the important laws affecting cities
that the Legislature passed during the
1984 session
*Special discussion of pension reform pro-
posals
3:30 p.m.
League Annual Meeting
6:30 p.m.
Reception and Banquet
Friday, June 15
9:00 a.m. Concurrent Workshops
(Choose one)
The How To's of City Celebrations
*How to get organized
*Is it more trouble than it's worth?
Quality Circles
*How to get started
•What are the tradeoffs
•A ase study
How to Use Executive Search Firms
*What a search firm can offer
*What are the risks?
*When cities should use them
How to Use the Media
*What is news and how to make it
*How to answer reporters' questions
•The ten most common mistakes and how
to avoid them
11:15 a.m. Finale Brunch
13