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05/24/1984 - City Council SpecialSPECIAL CITY COUNCIL MEETING THURSDAY MAY 24, 1984 6:30 P.M. I. ROLL CALL.& PLEDGE OF ALLEGIANCE II. BOARD OF EQUALIZATION III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 22, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for this Thursday, May 24, 1984, at 6:30 p.m. The main purpose for the meeting is to allow the Dakota County Assessor's office to review property tax statements with any residents who appear and have questions regarding their assessed valuation. Traditionally, people will meet with employees of the Assessor's office in different areas of the City Council chambers allowing the City Council time to discuss and review other topics of interest. Therefore, a special City Council meeting agenda was prepared with various items listed for review by'the City Council. Board of Equalization The City has received two (2) letters addressed to the Local Board of Review and copies are enclosed for your attention. The original letters will" be`"presented to- the 'Dakota County Assessor on Thursday for their review. Canvass of Special Election Returns There is a statutory requirement that all municipal election results be canvassed by the City Council. The tally sheets and other pertinent information will be available for inspection by the City Council for the May 22, 1984, special park referendum. Review Proposed Change in Election Precincts Due to the rapid growth in the City and a significant change in population distribution, the Finance Director/City Clerk is recommending an increase from 11 to 14 precincts for the purpose of increasing polling places within the community. A memorandum was supplied to each member of the City Council with the May 15, 1984, City Council agenda packet entitled "Election Precints". The memorandum was again copied and is attached for your review. Since the last allowable day by State law for changing precinct boundaries is June 13, it is important to discuss and review the precinct boundaries so that formal action can be considered at the June 5 City Council meeting. Each member of the City Council was provided maps that illustrate the current and proposed precinct boundaries, and it would be helpful for each of you to review those maps and bring them with you to the special City Council meeting. The Finance Director/ City Clerk will be present to review questions with the City Council. MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS MAY 22, 1984 PAGE 2 League Conference Meetin Presently, Mayor Blomquist, City Councilmember Egan and City Administrator Hedges are scheduled to attend the League Conference in Duluth June 12 through June 15. If any member of the City Council would like to attend, it will be necessary to register no later than this Friday. City Councilmember Egan has learned that he may have a personal conflict for all or part of the League Conference and if so, a member of the City staff may attend a portion of the Conference or a cancellation would be made for his reservations. Mayor Blomquist has asked that each City Councilmember review the workshops and meetings that are planned for the Conference and if any member of the Council would like Mayor Blomquist or the City Administrator to attend a particular workshop, please indicate on Thursday evening and between those of us attending, we will attempt to cover any workshop of interest for the City Council. A copy of the agenda is enclosed for your review. Other Business The City Administrator has a couple of brief items to update the City Council on if time permits. City Administrator • MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR VANOVERBEKE DATE: MAY 10, 1984 SUBJECT: ELECTION PRECINCTS Due to the rapid growth _in the City, the population distribution among the voting precincts has become seriously out of balance. As the population of the City increased over the years, the number of precincts changed from 4 to 7 for the presidential election in the fall of 1976 and then increased from 7 to 11 for the City election in November of 1977. This number has remained constant to the present time. After a considerable amount of review, I am proposing that the precincts be changed from 11 to 14 with boundaries as presented on the attached map. For your review, a map of the 11 current precincts is also provided. The proposed precinct polling places are as follows: Precinct Pollin4 Place -- 1 Fire Station #2 • 2 Pilot Knob School 3 Highsite Community Room 4 Cedar School 5 Fire Station #1 6 Cedar Grove Baptist Church 7 Fire Administration Building 8 Eagan Municipal Center 9 Rahn Elementary School 10 Western Court Facility 11 Christ Lutheran Church 12 Thomas•Lake School 13 Easter Lutheran Church 14 Northview School • The following table illustrates the number of registered voters in each precinct at the time of the previous changes as well as some population information for current and proposed precincts. While the correlation between population and registered voters is very different among precincts depending upon the demographics, the population change between 1982 and 1990 indicates the nature of our current problem. Precincts 8-11 had some problems with size in the 1982 elections. The problem is compounded by the election day registration of so many new citizens. /9y MEMO TO CITY ADMINISTRATOR HEDGES PAGE 2 • In reviewing the current precincts and attempting to determine new precincts, the following objectives were used: 1. To maximize the number of precincts to which no changes would be made. 2. To set up the new precincts in such a manner so as to minimize and simplify future changes to them. 3. To make.the best use of available voting facilities. 4. To distribute the current and projected population somewhat equally among the precincts while keeping it between 1,000 and 3,000 residents, with the projected growth precincts at the low end of that range. There were a number of possible precinct maps considered prior to the recommendation being made to change the 14 precincts as being presented. This recommendation appears to do the best job of meeting the objectives previously listed. Precincts 1 through 7 have not changed in either voting location or boundaries. The four precincts 8 through 11 have been divided into a total of 7 precincts thereby increasing the total number from 11 to 14. The three proposed new polling places include • the Municipal Center, Thomas Lake Elementary and the Western Court Facility. The population range is from 744 in the new precinct 10 to 2734 in precinct 2, using the 1982 estimates per precinct. The 1990 population projections are from 1147 in precinct 1 to 3818 in precinct 7. Old precinct 7 and new precincts 8 and 14 remain quite large geographically and more than likely will require additional division at some point in the future. Available facilities and current population figures do not appear to justify an attempt to make any other changes to them at this point. Implementation of these changes would be sandwiched around the special election on May 22 in an effort to reduce the potential voter confusion. I would suggest the following timetable of events assuring that implementation be complete for the primary election on September 11, 1984. 1. Present— .May..22, 1984 The City Council and staff review proposed changes. 2. May 23, 1984 - June 5, 1984 Public review of proposed changes as requested by City Council. 3. June 5, 1984 The City Council adopts the resolution setting forth precinct boundaries and polling places. • (June 13 is the last allowable day by state law prior to the primary election.) 7000 MEMO TO -CITY ADMINISTRATOR HEDGES • PAGE 3 4. June 6, 1984 - August 10, 1984 Notify affected voters of .changes. (August 10 is the last allowable day by state law for the primary election.) S. September 11, 1984 Primary election - first election with new precincts. In the event the precincts are changed, step number 4 will be crucial to the success of the project and provides the City an opportunity for some positive public relations. I- would propose sending letters to all registered voters in the City and requesting coverage from the lcoal papers. If the timing on a City newsletter were correct, that media would also be helpful. Attached is a sample of a letter I would expect to send. we might also want to mail out a small map with a precinct listing. The Dakota County Auditor's Office will be able to provide us with mailing labels for the registered voters. I would appreciate as much of a review as is possible as early as possible • steps to be carried out in an efficient to discuss this with you and/or the desire. Fingn-d,j Director City Clerk EJV/jj • ?/0 of these recommendations to allow the appropriate manner. I will be happy City Council as you may Sample Letter to Registered Voters in Precincts 1 - 7 (No changes) June 6, 1984 Dear Registered Voter: Due to the tremendous amount of growth being experienced within the City of Eagan, it has become necessary to change certain precinct boundaries as they relate to all non -school district elections. We have attempted to consider additional growth thereby limiting current and future changes as well as minimizing potential disruptions. The boundaries of your precinct have not changed.". Your residence remains in precinct number 1 and you will continue to vote at re station oz locateo at 29UU Lone uax Circle. While your precinct has not changed, I wanted to take this opportun- ity to also ask your assistance and cooperation in having an efficient election process. You can assist by doing the following whenever possible: • 1. Call the City prior to election day if there is any confusion about where you vote. 2. Vote during the day. Early morning, after work and early evening are typical peak voting periods and longer lines usually result, especially in larger elections. 3. Encourage your friends and neighbors to register to vote prior to election day. 4. Call the City with questions and/or suggestions that you feel would provide for more efficient elections. 5. Call the City if you are interested in serving as an election judge. City officials are very much interested in accommodating voters and certainly appreciate your help. Please note again that this change does not affect school district elections. Sincerely, is 70-61.00 Date I 1 I 2 3 I 4 5 I 6 PRECINCTS 7 I 8 9 I 10 11 I 12 13 I 14 TOTAL May 4, 1976 Registered Voters 2464 774 unknown 2209 - - - - - - - - - - (Park Referendum) Population I I I I I I I I I I I I I I 117,686 I I I November 2, 1976 Registered Voters I 1991 11072 1694 I 2225 2285 I 2262 1755 I Estimated from Actual Voters at 65% Turnout 13,284 (Presidential) Population I I I I I I ( I 117,686 Actual Voters I 1294 I 687 1101 I 1446 1485 11470 1141 I - - I - - I - - I - I 8,634 November 8, 1977 Registered Voters I I 737 I I 830 I 650 I 1280 925 I 11011 747 I I 588 1209 I 11030 793 I I I I - - I - I 9,800 (City) Population I I I I I I I I I I I I I I I I I I 18,855 November 2, 1983 Registered Voters I 879 11042 898 I 1371 1285 11047 908 11041 1312 11854 1725 I - - I - I 13,362 (city) Population I I I I I I I I I I I I I I I I I I 25,080 CURRENT PRECINCTS I I I I I I I I I I I I I I I I I I 1982 Population I 1085 12734 1789 I 2371 2035 12069 2166 12023 2519 13372 2943 I - - I - I 25,106 Projected 1990 Population I 1147 13355 2629 I 2371 2479 12202 3818 15248 3972 15812 4448 I I I 37,481 PROPOSED PRECINCTS I I I I I I I I I 1982 Population I 1085 12734 1789 I 2371 2035 12069 2166 11609 2331 1744 913 11923 2170 11187 I 25,126 Projected 1990 Population I 1147 13355 2629 I 2371 2479 12202 3818 13636 3149 11887 1755 13081 2496 13508 137,513 0 0 0 11:45 a.m. Exhibitor's Lunch 1:15 p.m. Concurrent Workshops (Choose one) Planning & Zoning — Planner vs. Developer •A look at project reviewal and approval *Planning for industries — where to put them •Cuaent issues in industrial development Economic Development How To's *What the state can do for you •Red Wing — a case study •Case study of a Northern Minnesota city Property Taxes From A to Z — Session I *Property tax classification system •Measuring property values ����d���lll�� *The make-up of your property tax Hazardous Waste — Session H *Cleanup actions in the planning stage *How to prevent future problems eA case study Tuesday, June 12 . 3:00 p.m. Concurrent Workshops 7:00 p.m. Special Kick-off Program (Choose one) Katherine Barrington Walking Tour of Downtown Duluth "Working Effectively with the Public" Development •Handling conflict and saying "no" City Exchange *Creating a more positive image *Small groups convene on a wide variety of •Understanding why requests turn into more specialized topics demands *An opportunity to meet informally with 9:00 a.m. Reception/cash bar colleagues to share ideas and information and help others learn from your city's experiences Wednesday,June 13 Tax Increment Financing — Problems & Possibilities 8.30 a.m. 'Orientation *An overview of tax increment financing eThe facts about conference programs *Is it really an incentive? _ •How to get the most out of the sessions •When should a city use it? you attend Property Taxes from A to Z — 9:00 a.m. Opening Session/Keynote Session 11. •How property tax levies affect different Address T types of property Neil Peirce, syndicated columnist *Impact of state fiscal policies on local "National Perspectives on City Problems" property taxes . 10:15 a.m. Concurrent Workshops' p *How the sales ratio relates to distribution (Choose one) Minnesota's Tax Burden & Our Busi- of LGA Legislative Update on Taxes & Eco. ness Climate — How Do They Relate? noetic Development Issues •A look at competition between states •A summary by the League's legislative •A perspective on business relocation staff on the important tax laws affecting *Ideas on long-term tax restructuring cities that the Legislature passed during The Problems with Property Taxes the 1984 session and the Potential for Change *Special discussion on industrial revenue *The growth of property taxes bonds, including formulation of League •Problems with property tax relief pow *Characteristics of a new system An Overview of Hazardous Waste — 4.45 p.m. Tour of Duluth Public Library Session I •View award-winning building What are hazardous wastes. 60bserve operation of computerized circu- *Who has the responsibility?y lotion system *Who is liable?6:30 .••12 p.m. City Night — Duluth Depot - Minnesota Cities Thursday, June 14 Mini and General Conference Program 8:30 a.m. Orientation *What's ahead for the mini and general conference •How to decide what session to attend 9:00 a.m. Concurrent Workshops (Choose one) Comparable Worth — How Will It Affect My City? •Comparable worth — a definition *Social, political, and legal ramifications *Some employer concerns Economic Development for Small Cities •Economic development tools *Setting economic development policy •A small city case study Current Issues in Fire Departments *An overview of legislative matters •A look at new technology •A discussion of internal fire department issues Council -Staff Relationships — Building Better Bridges •A look at council and staff expectations *How to build an understanding of each other's roles •The one -minute manager approach 11:30 a.m. Mayor's Association and Mini Conference Luncheon Governor Rudy Perpich, Speaker 1:00 p.m. Concurrent Workshops (Choose one) Effective Employee Discipline — A Management Perspective •Interpretation of contract language •Documenting employee performance *How to handle grievances Shaking Up the Status Quo with Long - Time Employees *How do we handle a burned -out, reluctant staff? *How to instigate change successfully *How to terminate long-term employees How to Contain Health Care Costs •Cost containment strategies •The wellness concept •A physician's view on cost containment New Issues in Domestic Abuse Cases *Developing an interagency intervention strategy with assailants •The role of the community in working with victims •The implications of designing intervention programs \lay 1984 2:20 p.m. Concurrent Workshops (Choose one) The How To's of Annexation — Why Do You Need To and What Are the Costs? *How cities are dealing with increased urbanization and fringe growth beyond city boundaries •Prospects for reform of annexation •Annexation case study Training in Small Cities •Overcoming training constraints *How to get the most from your training budget *What are the costs of not training Police Powers and Duties On and Off Duty •Overview on police authority •A discussion of jurisdiction limits •New issues in police grievances Legislative Update on Human Resources •A summary by the League's legislative staff on the important laws affecting cities that the Legislature passed during the 1984 session *Special discussion of pension reform pro- posals 3:30 p.m. League Annual Meeting 6:30 p.m. Reception and Banquet Friday, June 15 9:00 a.m. Concurrent Workshops (Choose one) The How To's of City Celebrations *How to get organized *Is it more trouble than it's worth? Quality Circles *How to get started •What are the trade-offs •A case study How to Use Executive Search Firms *What a search firm can offer *What are the risks? •When cities should use them How to Use the Media *What it news and how to make it *How to answer reporters' questions *The ten most common mistakes and how to avoid them 11:15 a.m. Finale Brunch 13 SPECIAL CITY COUNCIL MEETING THURSDAY MAY 24, 1984 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. BOARD OF EQUALIZATION III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 22, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for this Thursday, May 24, 1984, at 6:30 p.m. The main purpose for the meeting is to allow the Dakota County Assessor's office to review property tax statements with any residents who appear and have questions regarding their assessed valuation. Traditionally, people will meet with employees of the Assessor's office in different areas of the City Council chambers allowing the City Council time to discuss and review other topics of interest. Therefore, a special City Council meeting agenda was prepared with various items listed for review by the City Council. Board of Equalization The City has received two (2) letters addressed to the Local Board of Review and copies are enclosed for your attention. The original letters will be presented to the Dakota County Assessor on Thursday for their review. Canvass of Special Election Returns There is a statutory requirement that all municipal election results be canvassed by the City Council. The tally sheets and other pertinent information will be available for inspection by the City Council for the May 22, 1984, special park referendum. Review Proposed Change in Election Precincts Due to the rapid growth in the City and a significant change in population distribution, the Finance Director/City Clerk is recommending an increase from 11 to 14 precincts for the purpose of increasing polling places within the community. A memorandum was supplied to each member of the City Council with the May 15, 1984, City Council agenda packet entitled "Election Precints". The memorandum was again copied and is attached for your review. Since the last allowable day by State law for changing precinct boundaries is June 13, it is important - to discuss and review the precinct boundaries so that formal action can be considered at the June 5 City Council meeting. Each member of the City Council was provided maps that illustrate the current and proposed precinct boundaries, and it would be helpful for each of you to review those maps and bring them with you to the special City Council meeting. The Finance Director/ City Clerk will be present to review questions with the City Council. MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS MAY 22, 1984 PAGE 2 League Conference Meeting Presently, Mayor Blomquist, City Councilmember Egan and City Administrator Hedges are scheduled to attend the League Conference in Duluth June 12 through June 15. If any member of the City Council would like to attend, it will be necessary to register no later than this Friday. City Councilmember Egan has learned that he may have a personal conflict for all or part of the League Conference and if so, a member of the City staff may attend a portion of the Conference or a cancellation would be made for his reservations. Mayor Blomquist has asked that each City Councilmember review the workshops and meetings that are planned for the Conference and if any member of the Council would like Mayor Blomquist or the City Administrator to attend a particular workshop, please indicate on Thursday evening and between those of us attending, we will attempt to cover any workshop of interest for the City Council. A copy of the agenda is enclosed for your review. Other Business The City Administrator has a couple of brief items to update the City Council on if time permits. City Administrator X71 772- Z T—CeN� c.�o GS-,fr J77z z_ the tq ecc.L Lk- /I.Q4 ' cr7 Lo f- /J— e1/c S z !C ✓aj°�. .�l 7 -+xc hoc. /Zec7 � ¢-a 4i f�uf � lOx•2c� Gc � J��� 'L �LCO May 18, 1984 Local Board of Review Eugene Van Overbeke (Property Identification City of Eagan Attached) 3830 Pilot Knob Road, PO Box 21199 Eagan, Minnesota 55121 We wish to contest the change in classification on the Notification of Value Change for Taxes Payable in 1985 and are unable to attend the Meeting scheduled for May 24 due to a daughter's graduation that same evening. We challenge the changeof classification from Agricultural to Residential. That property has not had a use change in the last 30 years or more and as has been done the past years and as is the case now;that land is used solely for pasture of horses. All of the 10 acre section and one-half of the 5 acre. section is used ex- clusively for pasture. We have a barn on the property where the horses can get out of the weather and the upper portion is used for storage of hay in the winter. I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I for the City of Eagan, which indicates that the City has this property zoned A (Agricultural Use). We quote from your attachment to the Notification of Value Change.. "The enclosed valuation change reflects the necessary changes to maintain current, uniform assessments in your community". In checking with our other.neighbors who have 10 to 15 acres and who either use the land as pasture for cattle or horses, without exception ---their property has retained the "Agrucultural" classification -7-7e fail to see why we should be singled out. Sincerely yours, Donald E. and Carol M. Hesse 3510 Wescott Hills Drive Eagan, Minnesota 55123 enclosure PROPERTY IDENTIFICATION DIST. PLAT PARCEL to e37oo ol0 03 DAKOTA COUNTY ASSESSOR GOVERNMENT CENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 ESTIMATED 1984 MARKET VALUE 42,000 1AAR KET VALUE CP 01 B NAME AND ADDRESS OF OWNER DCNALC L CIROL FESSE 3510 wESCCTT HILLS CRIVE ST PAUL MN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 RESIDENTIAL HO?IESTEAD PROPERTY IDENTIFICATION DIST. PLAT PARCEL LO 83700 020103 ESTIMATEO DAKOTA COUNTY ASSESSOR GOVERNMENT CENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 1984 MARKET VALUE SC,ECC MARKET VALUE - NG NAME AND ADDRESS OF OWNER DONALC 6 CAROL NESSE 3510 WESCCTT HILLS CRIVE ST PAUL MN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 CP -01 B RES LOENT [AL-HCNE ST EAC PROPERTY DESCRIPTION SEC -RA LOT BLK. - NG ti& STCOTT GARDEN L01S .S ALL eF 10.000 ACRES 1 3 i1 PROPERTY DESCRIPTION SEC.rrOW LOT BLK. RA - NG EE TT GG PARrDjFN Le .S EXSSC354 2 3 i1 3630 PILOT KNOB ROAD. PO. BOX 21109 3EA BLJMQUIST EAGAN. MINNESOTA 55121 :vro PHONE: (612) 454-8100-O :'A$ EGAN -:.IES A SMITH WACHTER wrrvn+ L : HELGES April 26, 1984 Mrs. HeEsy 3510 4+e.=_cott Drive Eagan, :1innesota 55123 Dear Y;rs. Hessy: The lots you requested a zoning cheek on 8_70^-10-010-03 and 83700-10-020-03, located in Wescott Garden iots, are zoned A (Agricultural Use). Sincerely, Greg H. Ingraham Planner I GHI:jbd THE LOP+E OAK TREE THE SYMBOL OF STRENGTH ND GROWTH N 3;%; t:�.`.tMUN!r; MEMO TO: CITY ADMINISTRATOR HEDGES \ FROM: FINANCE DIRECTOR VANOVERBEKE DATE: MAY 10, 1984 SUBJECT: ELECTION PRECINCTS Due to the rapid growth in the City, the population distribution among the voting precincts has become seriously out of balance. As the population of the City increased over the years, the number of precincts changed from 4 to 7 for the presidential election in the fall of 1976 and then increased from 7 to 11 for the City election in November of 1977. This number has remained constant to the present time. After a considerable amount of review, I am proposing that the precincts be changed from 11 to 14 with -boundaries as presented on the attached map. For your review, a map of the 11 current precincts is also provided. The proposed precinct polling places are as follows: Precinct Pollinq Place 1 Fire Station #2 (- 2 Pilot Knob School 3 Highsite Community Room 4 Cedar School 5 Fire Station #1 6 Cedar Grove Baptist Church 7 Fire Administration Building 8 Eagan Municipal Center 9 Rahn Elementary School 10 Western Court Facility 11 Christ Lutheran Church 12 Thomas Lake School 13 Easter Lutheran Church 14 Northview School The following table illustrates the number of registered voters in each precinct at the time of the previous changes as well as some population information for current and proposed precincts. While the correlation between population and registered voters is very different among precincts depending upon the demographics, the population change between 1982 and 1990 indicates the nature of our current problem. Precincts 8-11 had some problems with size in the 1982 elections. The problem is compounded by the election day registration of so many new citizens. 111 MEMO TO CITY ADMINISTRATOR HEDGES PAGE 2 In reviewing the current precincts and attempting to determine C new precincts, the following objectives were used: 1. To maximize the number of precincts to which no changes would be made. 2. To set up the new precincts in such a manner so as to minimize and simplify future changes to them. 3. To make the best use of available voting facilities. 4. To distribute the current and projected population somewhat equally among the precincts while keeping it between 1,000 and 3,000 residents, with the projected growth precincts at the low end of that range. There were a number of possible precinct maps considered prior to the recommendation being made to change the 14 precincts as being presented. This recommendation appears to do the best job of meeting the objectives previously listed. Precincts 1 through 7 have not changed in either voting location or boundaries. The four precincts 8 through 11 have been divided into a total of 7 precincts thereby increasing the total number from 11 to 14. The three proposed new polling places include the Municipal Center, Thomas Lake Elementary and the Western Court Facility. The population range is from 744 in the new precinct 10 to 2734 in precinct 2, using the 1982 estimates per precinct. The 1990 population projections are from 1147 in precinct 1 to 3818 in precinct 7. Old precinct 7 and new precincts 8 and 14 remain quite large geographically and more than likely will require additional division at some point in the future. Available facilities and current population figures do not appear to justify an attempt to make any other changes to them at this point. Implementation of these changes would be sandwiched around the special election on May 22 in an effort to reduce the potential voter confusion. I would suggest the following timetable of events assuring that implementation be complete for the primary election on September 11, 1984. 1. Present - May 22, 1984 The City Council and staff review proposed changes. 2. May 23, 1984 - June 5, 1984 Public review of proposed changes as requested by City Council. 3. June 5, 1984 The City Council adopts the resolution setting forth precinct boundaries and polling places. (June 13 is the last allowable day by state law prior to �._ the primary election.) Zo 0 MEMO TO CITY ADMINISTRATOR HEDGES C PAGE 3 4. June 6,. 1984 - August 10, 1984 Notify affected, voters of changes. (August 10 is the last allowable day by state law for the primary election.) 5. September 11, 1984 Primary election first election with new precincts. In the event the precincts are changed, step number 4 will be crucial to the success of the project and provides the City an opportunity for some positive public relations. I would propose sending letters to all registered voters in the City and requesting coverage from the lcoal papers. If the timing on a City newsletter were correct, that media would also be helpful. Attached is a sample of a letter I would expect to send. We might also want to mail out a small map with a precinct listing. The Dakota County Auditor's Office will be able to provide us with mailing labels for the registered voters. I would appreciate as much of a review as is possible as early as possible steps to be carried out in an efficient to discuss this with you and/or the desire. 1 , x�`k1 V Finasnej-Director City Clerk EJV/jj 2,0 f of these recommendations to allow the appropriate manner. I will be happy City Council as you may C Sample Letter to Registered Voters in Precincts 1 - 7 (No changes) June 6, 1984 Dear Registered Voter: Due to the tremendous amount of growth being experienced within the City of Eagan, it has become necessary to change certain precinct boundaries as they relate to all non -school district elections. We have attempted to consider additional growth thereby limiting current and future changes as well as minimizing potential disruptions. The boundaries of your precinct have not changed.. Your residence remains in precinct number 1 and you will continue to vote at the City Fire Station #2 located at 2980 Lone Oak Circle: While your precinct has not changed, I wanted to take this opportun- ity to also ask your assistance and cooperation in having an efficient election process. You can assist by doing the following whenever possible: 1. Call the City prior to election day if there is any confusion about where you vote. 2. Vote during the day. Early morning, after work and early evening are typical peak voting periods and longer lines usually result, especially in larger elections. 3. Encourage your friends and neighbors to register to vote prior to election day. 4. Call the City with questions and/or suggestions that you feel would provide for more efficient elections. 5. Call the City if you are interested in serving as an election judge. City officials are very much interested in accommodating voters and certainly appreciate your help. Please note again that this change does not affect school district elections. Sincerely, 7-o y Date May 4, 1976 (Park Referendum) November 2, 1976 (Presidential) November 8, 1977 (City) November 2, 1983 (City) Registered Voters Population Registered Voters Population Actual Voters Registered Voters Population Registered Voters Population CURRENT PRECINCTS 1982 Population Projected 1990 Population PROPOSED PRECINCTS 1982 Population Projected 1990 Population E 1991 11072 1294 687 PRECINCTS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 TOTAL 1187 Estimated from Actual Voters at 65% Turnout 13,284 3818 3636 3149 X1887 1755 9GAf, I 774 17,686 37,513 1470 1141 1991 11072 1294 687 I 737 � 830 879 1042 I 1085 2734 1147 13355 � I 1085 12734 1147 3355 1694 1 2225 228.5 1101 1446 1485 650 I 1280 925 898 1371 1285 1789 2629 1789 2629 2371 2035 2371 2479 2371 2035 2069 2166 1609 2331 17,686 913 2262 1755 1187 Estimated from Actual Voters at 65% Turnout 13,284 3818 3636 3149 X1887 1755 3081 2496 17,686 37,513 1470 1141 - - - - - - - 8,634 1011 747 588 1209 1030 793 - - - 9,800 18,855 1047 908 1041 1312 1854 1725 13,362 25,080 2069 2166 12023 2519 X3372 2943 - - - 25,106 2202 3818 15248 3972 15812 4448 I - - I - I 37,481 2371 2035 2069 2166 1609 2331 744 913 1923 2170 1187 25,126 2371 2479 2202 3818 3636 3149 X1887 1755 3081 2496 3508 37,513 M i Agenda Tuesday, June 12 7:00 p.m. Special Kick-off Program Katherine Barrington "Working Effectively with the Public" •Handling conflict and saying "no" *Creating a more positive image •Understanding why requests turn into demands 9:00 a.m. Reception/cash bar Wednesday, June 13 8:30 a.m. Orientation •The facts about conference programs *How to get the most out of the sessions you attend 9:00 a.m. Opening Session/Keynote Address Neil Peirce, syndicated columnist "National Perspectives on City Problems' 10:15 a.m. Concurrent Workshops (Choose one) Minnesota's Tax Burden & Our Busi- ness Climate — How Do They Relate? •A look at competition between states •A perspective on business relocation •Ideas on long-term tax restructuring The Problems with Property Taxes and the Potential for Change •The growth of property taxes *Problems with property tax relief •Characteristics of a new system An Overview of Hazardous Waste — Session I *What are hazardous wastes? *Who has the responsibility? •Who is liable? Iz 11:45 a.m. Exhibitor's Lunch 1:15 p.m. Concurrent Workshops (Choose one) Planning & Zoning — Planner vs. Developer •A look at project reviewal and approval •Planning for industries — where to put them *Current issues in industrial development Economic Development How To's *What the state can do for you *Red Wing — a case study •Case study of a Northern Minnesota city Property Taxes From A to Z — Session I *Property tax classification system •Measuring property values *The make-up of your property tax Hazardous Waste — Session H *Cleanup actions in the planning stage •How to prevent future problems •A rase study 3:00 p.m. Concurrent Workshops (Choose one) Walking Tour of Downtown Duluth Development City Exchange •small groups convene on a wide variety of more specialized topics *An opportunity to meet informally with colleagues to share ideas and information and help others learn from your city's experiences Tax Increment Financing — Problems & Possibilities *An overview of tax increment financing •is it realty an incentive? *When should a city use it? Property Taxes from A to Z — Session D *How property tax levies affect different types of property *Impact of state fiscal policies on local property taxes •How the sales ratio relates to distribution of LGA Legislative Update on Taxes & Eco- nomic Development Issues •A summary by the League's legislative staff on the important tax laws affecting cities that the Legislature passed during the 1984 session *Special discussion on industrial revenue bonds, including formulation of League policy 4:45 p.m. Tour of Duluth Public Library *View award-winning building *Observe operation of computerized circu- lation system 6:30 p.m. City Night — Duluth Depot 81innesota Cities Thursday, June 14 Mini and General Conference Program 8:30 a.m. Orientation *What's ahead for the mini and general conference •How to decide what session to attend 9:00 a.m. Concurrent Workshops (Choose one) Comparable Worth — How Will It Affect My City? •Comparable worth — a definition •Social. political. and legal ramifications •Some employer concerns Economic Development for Small Cities *Economic development tools *Setting economic development policy •A small city case study Current Issues in Fire Departments *An overview of legislative matters •A look at new technology •A discussion of internal fire department issues Council -Staff Relationships — Building Better Bridges •A look at council and staff expectations •How to build an understanding of each other's roles •The one -minute manager approach 11:30 a.m. Mayor's Association and Mini Conference Luncheon Governor Rudy Perpich, Speaker 1:00 p.m. Concurrent Workshops (Choose one) Effective Employee Discipline — A Management Perspective •Interpretation of contract language *Documenting employee performance •How to handle grievances Shaking Up the Status Quo with Long - Time Employees •How do we handle a burned -out, reluctant staff.) *How to instigate change successfully •How to terminate long-term employees How to Contain Health Care Costs *Cost containment strategies •The wellness concept •A physician's view on cost containment New Issues in Domestic Abuse Cases •Developing an interagency intervention strategy with assailants *The role of the community in working with victims *The implications of designing intervention programs Nfay 1984 2:20 p.m. Concurrent Workshops (Choose one) The How To's of Annexation — Why Do You Need To and What Are the Costs? •How cities are dealing with increased urbanization and fringe growth beyond city boundaries •Prospects for reform of annexation •Annexation case study Training in Small Cities •Overcoming training constraints •How to get the most from your training budget •What are the costs of not training Police Powers and Duties On and Off Duty •overview on police authority •A discussion of jurisdiction limits •New issues in police grievances Legislative Update on Human Resources •A summary by the League's legislative staff on the important laws affecting cities that the Legislature passed during the 1984 session *Special discussion of pension reform pro- posals 3:30 p.m. League Annual Meeting 6:30 p.m. Reception and Banquet Friday, June 15 9:00 a.m. Concurrent Workshops (Choose one) The How To's of City Celebrations *How to get organized *Is it more trouble than it's worth? Quality Circles *How to get started *What are the tradeoffs •A case study How to Use Executive Search Firms •What a search firm can offer •What are the risks? *When cities should use them How to Use the Media •What is news and how to make it •How to answer reporters' questions •The ten most common mistakes and how to avoid them 11:15 a.m. Finale Brtmch 13 SPECIAL CITY COUNCIL MEETING THURSDAY MAY 24, 1984 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. BOARD OF EQUALIZATION III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 22, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for this Thursday, May 24, 1984, at 6:30 p.m. The main purpose for the meeting is to allow the Dakota County Assessor's office to review property tax statements with any residents who appear and have questions regarding their assessed valuation. Traditionally, people will meet with employees of the Assessor's office in different areas of the City Council chambers allowing the City Council time to discuss and review other topics of interest. Therefore, a special City Council meeting agenda was prepared with various items listed for review by the City Council. Board of Equalization The City has received two (2) letters addressed to the Local Board of Review and copies are enclosed for your attention. The original letters will be presented to the Dakota County Assessor on Thursday for their review. Canvass of Special Election Returns There is a statutory requirement that all municipal election results be canvassed by the City Council. The tally sheets and other pertinent information will be available for inspection by the City Council for the May 22, 1984, special park referendum. Review Proposed Change in Election Precincts Due to the rapid growth in the City and a significant change in population distribution, the Finance Director/City Clerk is recommending an increase from 11 to 14 precincts for the purpose of increasing polling places within the community. A memorandum was supplied to each member of the City Council with the May 15, 1984, City Council agenda packet entitled "Election Precints". The memorandum was again copied and is attached for your review. Since the last allowable day by State law for changing precinct boundaries is June 13, it is important to discuss and review the precinct boundaries so that formal action can be considered at the June 5 City Council meeting. Each member of the City Council was provided maps that illustrate the current and proposed precinct boundaries, and it would be helpful for each of you to review those maps and bring them with you to the special City Council meeting. The Finance Director/ City Clerk will be present to review questions with the City Council. MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS MAY 22, 1984 PAGE 2. League Conference Meetin Presently, Mayor Blomquist, City Councilmember Egan and City Administrator Hedges are scheduled to attend the League Conference in Duluth June 12 through June 15. If any member of the City Council would like to attend, it will be necessary to register no later than this Friday. City Councilmember Egan has learned that he may have a personal conflict for all or part of the League Conference and if so, a member of the City staff may attend a portion of the Conference or a cancellation would be made for his reservations. Mayor Blomquist has asked that each City Councilmember review the workshops and meetings that are planned for the Conference and if any member of the Council would like Mayor Blomquist or the City Administrator to attend a particular workshop, please indicate on Thursday evening and between those of us attending, we will attempt to cover any workshop of interest for the City Council. A copy of the agenda is enclosed for your review. Other Business The City Administrator has a couple of brief items to update the City Council on if time permits. City Administrator J T%Z Z 25 �Go�w�w G p�3�v�7 4-i z z j1,Cu�/�i�s2�oa� (f71�u.c�ce� .. /IIW e4,2_ 2�r "U av w, 4o, e cu, Y$ 'te�, �,, 6 dl� May 18, 1984 Local Board of Review Eugene Van Overbeke City of Eagan 3830 Pilot Knob Road, PO Box 21199 Eagan, Minnesota 55121 (Property Identification Attached) We wish to contest the change in classification on the Notification of Value Change for Taxes Payable in 1985 and are unable to attend the Meeting scheduled for May 24 due to a daughter's graduation that same evening. We challenge the changeof classification from Agricultural to Residential. That property has not had a use change in the last 30 years or more and as has been done the past years and as is the case now;that land is used solely for pasture of horses. All of the 10 acre section and one-half of the 5 acre.. section is used ex- clusively for pasture. We have a barn on the property where the horses can get out of the weather and the upper portion is used for storage of hay in the winter. I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I for the City of Eagan, which indicates that the City has this property zoned A (Agricultural Use). We quote from your attachment to the Notification of Value Change.. "The enclosed valuation change reflects the necessary changes to maintain current, uniform assessments in your community". In checking with our other neighbors who have 10 to 15 acres and who either use the land as pasture for cattle or horses, without exception ---their property has retained the "Agrucultural" classi ica ion. a fail to see why we should be singled out. Sincerely yours, Donald E. and Carol M. Hesse 3510 Wescott Hills Drive Eagan, Minnesota 55123 enclosure PROPERTY I DENTI FICATION JDISTJ PLAT PARCEL 101837 00 010 03 ESTIMATED CP 01 B DAKOTA COUNTY ASSESSOR GOVERNMENTCENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 1984 MARKET VALUE 42000 ?.tAR KET VALUE 10 83700 020 03 NAME AND ADDRESS OF OWNER DCNALC 6 CAROL NESSE 3510 6ESCCTT HILLS CRIVE ST PAUL ,MN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 RESIDENTIAL HOMESTEAD PROPERTY IDENTIFICATION DIST. PLAT PARCEL 10 83700 020 03 ESTIMATED DAKOTA COUNTY ASSESSOR GOVERNMENT CENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 1584 MARKETVALUE 5C,E0C MARKET VALUE RA - NG NAME AND ADDRESS OF OWNER DONALC E CAROL HESSE 3510 WESCCTT HILLS CRIVE ST PAUL MIN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 CP 01.8 RES WENT IAL-FCrE STEAC PROPERTY DESCRIPTION SEC. LOT rOWN BLK. RA - NG wESTCOTT GARDEN LOIS ALL 10.QC000 ACRES 1 3 PROPERTY DESCRIPTION SEC. LOTIBLK.NG GW RA - EE TT p EITSSC354 GARDEN LOTS FT 2 3 of 3830 PILOT KNOB ROAD. F.O. BOX 21199 SEA BLaaMQW3T EAGAN, MINNESOTA 55121 c" PHONE: (612) 454-8100 --CM AS EGAN -:AES A SMITH :NOMAS -- %E VIACHIER - i HEDGES April 26, 1984 Mrs. Hessy 3510 P7escott Drive Eagan., fdinnesota 55123 Dear Mrs. Hessy: The lots you requested a zoning check on . 83700 -LO -010-03 and 83700-10-020-03, located in Wescott Garden lots, are zoned A (Agricultural Use). Sincerely, Greg H. Ingraham Planner. I GHI:jbd THE LONE OAK TREE THE SYPlBOL GF SfRENGiH \D GROYRH i': vL'a CC`.:?4Vii! i MEMO TO: CITY ADMINISTRATOR HEDGES C. FROM: FINANCE DIRECTOR VANOVERBEKE DATE: MAY 10, 1984 SUBJECT: ELECTION PRECINCTS Due to the rapid growth in the City, the population distribution among the voting precincts has become seriously out of balance. As the population of the City_ increased over the years, the number of precincts changed from 4 to 7 for the presidential election in the fall of 1976 and then increased from 7 to 11 for the City election in November of 1977. This number has remained constant to the present time. After a considerable amount of review, I am proposing that the precincts be changed from 11 to 14 with boundaries as presented on the attached map. For your review, a map of the 11 current precincts is also provided. The proposed precinct polling places are as follows: Precinct Pollinq Place 1 Fire Station #2 C. 2 Pilot Knob School 3 Highsite Community Room 4 Cedar School S Fire Station #1 6 Cedar Grove Baptist Church 7 Fire Administration Building 8 Eagan Municipal Center 9 Rahn Elementary School 10 Western Court Facility 11 Christ Lutheran Church 12 Thomas Lake School 13 Easter Lutheran Church 14 Northview School The following table illustrates the number of registered voters in each precinct at the time of the previous changes as well as some population information for current and proposed precincts. While the correlation between population and registered voters is very different among precincts depending upon the demographics, the population change between 1982 and 1990 indicates the nature of our current problem. Precincts 8-11 had some problems with size in the 1982 elections. The problem is compounded by the election day registration of so many new citizens. 119 C MEMO TO CITY ADMINISTRATOR HEDGES PAGE 2 In reviewing the current precincts and attempting to determine new precincts, the following objectives were used: 1. To maximize the number of precincts to which no changes would be made. 2. To set up the new precincts in such a manner so as to minimize and simplify future changes to them. 3. To make the best use of available voting facilities. 4. To distribute the current and projected population somewhat equally among the precincts while keeping it between 1,000 and 3,000 residents, with the projected growth precincts at the low end of that range. There were a number of possible precinct maps considered prior to the recommendation being made to change the 14 precincts as being presented. This recommendation appears to do the best job of meeting the objectives previously listed. Precincts 1 through 7 have not changed in either voting location or boundaries. The four precincts 8 through 11 have been divided into a total of 7 precincts thereby increasing the total number from 11 to 14. The three proposed new polling places include the Municipal Center, Thomas Lake Elementary and the Western Court Facility. The population range is from 744 in the new precinct 10 to 2734 in precinct 2, using the 1982 estimates per precinct. The 1990 population projections are from 1147 in precinct 1 to 3818 in precinct 7. Old precinct 7 and new precincts 8 and 14 remain quite large geographically and more than likely will require additional division at some point in the future. Available facilities and current population figures do not appear to justify an attempt to make any other changes to them at this point. Implementation of these changes would be sandwiched around the special election on May 22 in an effort to reduce the potential voter confusion. I would suggest the following timetable of events assuring that implementation be complete for the primary election on September 11, 1984. 1. Present - May 22, 1984 The City Council and staff review proposed changes. 2. May 23, 1984 - June 5, 1984 Public review of proposed changes as requested by City Council. 3. June 5, 1984 The City Council adopts the resolution setting forth precinct boundaries and polling places. (June 13 is the last allowable day by state law prior to C- the primary election.) Zoo MEMO TO CITY ADMINISTRATOR HEDGES PAGE 3 4. June 6,. 1984 - August 10, 1984 Notify affected voters of changes. (August 10 is the last allowable day by state law for the primary election.) 5. September 11, 1984 Primary election - first election with new precincts. In the event the precincts are changed, step number 4 will be crucial to the success of the project and provides the City an opportunity for some positive public relations. I would propose sending letters to all registered voters in the City and requesting coverage from the lcoal papers. If the timing on a City newsletter were correct, that media would also be helpful. Attached is a sample of a letter I would expect to send. We might also want to mail out a small map with a precinct listing. The Dakota County Auditor's Office will be able to provide us with mailing labels for the registered voters. I would appreciate as much of a review as is possible as early as possible steps to be carried out in an efficient �. to discuss this with you and/or the desire. 1 , V Financo Director City Clerk EJV/jj 7,00 I of these recommendations to allow the appropriate manner. I will be happy City Council as you may C Sample Letter to Registered Voters in Precincts 1 - 7 (No changes) June 6, 1984 Dear Registered Voter: Due to the tremendous amount of growth being experienced within the City of Eagan, it has become necessary to change certain precinct boundaries as they relate to all non -school district elections. We have attempted to consider additional growth thereby limiting current and future changes as well as minimizing potential disruptions. The boundaries of your precinct have not changed.. Your residence remains in precinct number 1 and you will continue to vote at the City Fire Station #2 located at 2980 Lone Oak Circle. While your precinct has not changed, I wanted to take this opportun- ity to also ask your assistance and cooperation in having an efficient election process. You can assist by doing the following whenever possible: / 1. Call the City prior to election day if there is any confusion about where you vote. 2. Vote during the day. Early morning, after work and early evening are typical peak voting periods and longer lines usually result, especially in larger elections. , 3. Encourage your friends and neighbors to register to vote prior to election day. 4. Call the City with questions and/or suggestions that you feel would provide for more efficient elections. 5. Call the City if you are interested in serving as an election judge. City officials are very much interested in accommodating voters and certainly appreciate your help. Please note again that this change does not affect school district elections. Sincerely, Date May 4, 1976 (Park Referendum) November 2, 1976 (Presidential) November 8, 1977 (City) November 2, 1983 (City) CURRENT PRECINCTS lYdz Population Projected 1990 PROPOSED PRECINCTS 1982 Population Projected 1990 K Registered Voters Population Registered Voters Population Actual Voters Registered Voters Population Registered Voters Population PRECINCTS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 TOTAL 2464 774 unknown 2209 - - - - - - - - - - 1991 1072 1694 1294 687 1101 737 830 650 879 1042 898 Population 3372 2943 - - 5812 4448 - - 25,106 - 137,481 i 1085 1085 2734 1789 J 2371 17,686 2225 2285 2262 1755 Estimated from Actual Voters at 65% Turnout 13,284 13355 2629 I 2371 2479 12202 3818 15248 17,686 1446 1485 1470 1141 - - - - - - - 8,634 1280 925 1011 747 588 1209 1030 793 - - - 9,800 18,855. 1371 1285 1047 908 1041 1312 1854 1725 - - - 13,362 25,080 Population 3372 2943 - - 5812 4448 - - 25,106 - 137,481 i 1085 1085 2734 1789 J 2371 2035 2069 2166 2023 2519 Population I 1147 13355 2629 I 2371 2479 12202 3818 15248 3972 Population 3372 2943 - - 5812 4448 - - 25,106 - 137,481 i 1085 2734 1789 2371 2035 2069 2166 1609 2331 744 913 1923 2170 1187 25,126 1147 3355 2629 2371 2479 2202 3818 3636 3149 X1887 1755 3081 2496 3508 37,513 M i 11:45 a.m. Exhibitor's Lunch 1:15 p.m. Concurrent Workshops (Choose one) Planning & Zoning — Planner vs. Developer •A look at project reviewal and approval *Planning for industries — where to put them •Current issues in industrial development Economic Development How To's *What the state can do for you •Red Wing — a case study *Case study of a Northern Minnesota city Property Taxes From A to Z — Session 1 *Property tax classification system '!'9`dLL��Sll� Agenda •Measuring property values *The make-up of your property tax � �� Hazardous Waste — Session II *Cleanup actions in the planning stage *How to prevent future problems •A case study Tuesday, June 12 3:00 p.m. Concurrent Workshops 7:00 p.m. Special Kick-off Program (Choose one) Katherine Barrington Walking Tour of Downtown Duluth "Working Effectively with the Public" Development •Handling conflict and saying "no" City Exchange •Creating a more positive image •Small groups convene on a wide variety of •Understanding why requests tum into more specialized topics demands •An opportunity to meet informally with 9:00 a.m. Reception/cash bar colleagues to share ideas and information and help others learn from your city's experiences Wednesday, June 13 Tax Increment Financing — Problems & Possibilities 8.30 a.m. Orientation *An overview of tax increment financing *The facts about conference programs els it really an incentive? *When should a city use it? •How to get the most out of the sessions you attend Property Taxes from A to Z — Session II 9:00 a.m. Opening Session/Keynote *How property tax levies affect different Address types of property Neil Peirce, syndicated columnist *Impact of state fiscal policies on local "National Perspectives on City Problems" property taxes 10:15 a.m. Concurrent Worksho s P •How the sales ratio relates to distribution (Choose one) of LGA Legislative Update on Taxes & Eco - Minnesota's Tax Burden & Our Busi- non -dc Development Issues ness Climate — How Do They Relate? •A look at competition between states •A summary by the League's legislative perspective business relocation staff on the important tax laws affecting :A ' Ideas on long-teerr m tax restructuring cities that the Legislature passed during The Problems with Property Taxes the 1984 session and the Potential for Change •Special discussion on industrial revenue The growth of property taxes bonds, including formulation of League with property tax relief policy *Characteristics of a new system An Overview of Hazardous Waste — 4:45 p.m. Tour of Duluth Public Library Session I *View award-winning building •What are hazardous wastes? •Observe operation of computerized circu- •Who has the responsibility? lation system *Who is liable? 6:30 p.m. City Night— Duluth Depot 12 Minnesota Cities Thursday, June 14 Mini and General Conference Program 8:30 a.m. Orientation *What's ahead for the mini and general conference •How to deride what session to attend 9:00 a.m. Concurrent Workshops (Choose one) Comparable Worth — How Will It Affect My City? *Comparable worth — a definition *Social. political, and legal ramifications •Some employer concerns Economic Development for Small Cities •Economic development tools •Setting economic development polity •A small city ase study Current Issues in Fire Departments •An overview of legislative matters •A look at new technology •A discussion of internal (ire department issues Council -Staff Relationships — Building Better Bridges •A look at council and staff expectations *How to build an understanding of each other's roles •The one -minute manager approach 11:30 a.m. Mayor's Association and Mini Conference Luncheon Governor Rudy Perpich, Speaker 1:00 p.m. Concurrent Workshops (Choose one) Effective Employee Discipline — A Management Perspective *Interpretation of contract language •Documenting employee performance *How to handle grievances Shaking Up the Status Quo with Long - Time Employees •How do we handle a burned -out, reluctant staff? •How to instigate change successfully •How to terminate long -tern employees How to Contain Health Care Costs *Cost containment strategies *The wellness concept •A physician's view on cost containment New Issues in Domestic Abuse Cases *Developing an interagency intervention strategy with assailants •The role of the community in working with victim •The implications of designing intervention programs May 1984 2:20 p.m. Concurrent Workshops (Choose one) The How To's of Annexation — Why Do You Need To and What Are the Costs? *How cities are dealing with increased urbanization and fringe growth beyond city boundaries •Prospects for reform of annexation •Annexation case study Training in Small Cities •Overcoming training constraints *How to get the most from your training budget *What are the costs of not training Police Powers and Duties On and Off Duty *Overview on police authority •A discussion of jurisdiction limits •New issues in police grievances Legislative Update on Human Resources •A summary by the League's legislative staff on the important laws affecting cities that the Legislature passed during the 1984 session *Special discussion of pension reform pro- posals 3:30 p.m. League Annual Meeting 6:30 p.m. Reception and Banquet Friday, June 15 9:00 a.m. Concurrent Workshops (Choose one) The How To's of City Celebrations *How to get organized *Is it more trouble than it's worth? Quality Circles *How to get started •What are the tradeoffs •A ase study How to Use Executive Search Firms *What a search firm can offer *What are the risks? *When cities should use them How to Use the Media *What is news and how to make it *How to answer reporters' questions •The ten most common mistakes and how to avoid them 11:15 a.m. Finale Brunch 13 SPECIAL CITY COUNCIL MEETING THURSDAY MAY 24, 1984 6:30 P.M. I. ROLL CALL.& PLEDGE OF ALLEGIANCE II. BOARD OF EQUALIZATION III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 22, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for this Thursday, May 24, 1984, at 6:30 p.m. The main purpose for the meeting is to allow the Dakota County Assessor's office to review property tax statements with any residents who appear and have questions regarding their assessed valuation. Traditionally, people will meet with employees of the Assessor's office in different areas of the City Council chambers allowing the City Council time to discuss and review other topics of interest. Therefore, a special City Council meeting agenda was prepared with various items listed for review by'the City Council. Board of Equalization The City has received two (2) letters addressed to the Local Board of Review and copies are enclosed for your attention. The original letters will" be`"presented to- the 'Dakota County Assessor on Thursday for their review. Canvass of Special Election Returns There is a statutory requirement that all municipal election results be canvassed by the City Council. The tally sheets and other pertinent information will be available for inspection by the City Council for the May 22, 1984, special park referendum. Review Proposed Change in Election Precincts Due to the rapid growth in the City and a significant change in population distribution, the Finance Director/City Clerk is recommending an increase from 11 to 14 precincts for the purpose of increasing polling places within the community. A memorandum was supplied to each member of the City Council with the May 15, 1984, City Council agenda packet entitled "Election Precints". The memorandum was again copied and is attached for your review. Since the last allowable day by State law for changing precinct boundaries is June 13, it is important to discuss and review the precinct boundaries so that formal action can be considered at the June 5 City Council meeting. Each member of the City Council was provided maps that illustrate the current and proposed precinct boundaries, and it would be helpful for each of you to review those maps and bring them with you to the special City Council meeting. The Finance Director/ City Clerk will be present to review questions with the City Council. MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS MAY 22, 1984 PAGE 2 League Conference Meetin Presently, Mayor Blomquist, City Councilmember Egan and City Administrator Hedges are scheduled to attend the League Conference in Duluth June 12 through June 15. If any member of the City Council would like to attend, it will be necessary to register no later than this Friday. City Councilmember Egan has learned that he may have a personal conflict for all or part of the League Conference and if so, a member of the City staff may attend a portion of the Conference or a cancellation would be made for his reservations. Mayor Blomquist has asked that each City Councilmember review the workshops and meetings that are planned for the Conference and if any member of the Council would like Mayor Blomquist or the City Administrator to attend a particular workshop, please indicate on Thursday evening and between those of us attending, we will attempt to cover any workshop of interest for the City Council. A copy of the agenda is enclosed for your review. Other Business The City Administrator has a couple of brief items to update the City Council on if time permits. City Administrator • MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR VANOVERBEKE DATE: MAY 10, 1984 SUBJECT: ELECTION PRECINCTS Due to the rapid growth _in the City, the population distribution among the voting precincts has become seriously out of balance. As the population of the City increased over the years, the number of precincts changed from 4 to 7 for the presidential election in the fall of 1976 and then increased from 7 to 11 for the City election in November of 1977. This number has remained constant to the present time. After a considerable amount of review, I am proposing that the precincts be changed from 11 to 14 with boundaries as presented on the attached map. For your review, a map of the 11 current precincts is also provided. The proposed precinct polling places are as follows: Precinct Pollin4 Place -- 1 Fire Station #2 • 2 Pilot Knob School 3 Highsite Community Room 4 Cedar School 5 Fire Station #1 6 Cedar Grove Baptist Church 7 Fire Administration Building 8 Eagan Municipal Center 9 Rahn Elementary School 10 Western Court Facility 11 Christ Lutheran Church 12 Thomas•Lake School 13 Easter Lutheran Church 14 Northview School • The following table illustrates the number of registered voters in each precinct at the time of the previous changes as well as some population information for current and proposed precincts. While the correlation between population and registered voters is very different among precincts depending upon the demographics, the population change between 1982 and 1990 indicates the nature of our current problem. Precincts 8-11 had some problems with size in the 1982 elections. The problem is compounded by the election day registration of so many new citizens. /9y MEMO TO CITY ADMINISTRATOR HEDGES PAGE 2 • In reviewing the current precincts and attempting to determine new precincts, the following objectives were used: 1. To maximize the number of precincts to which no changes would be made. 2. To set up the new precincts in such a manner so as to minimize and simplify future changes to them. 3. To make.the best use of available voting facilities. 4. To distribute the current and projected population somewhat equally among the precincts while keeping it between 1,000 and 3,000 residents, with the projected growth precincts at the low end of that range. There were a number of possible precinct maps considered prior to the recommendation being made to change the 14 precincts as being presented. This recommendation appears to do the best job of meeting the objectives previously listed. Precincts 1 through 7 have not changed in either voting location or boundaries. The four precincts 8 through 11 have been divided into a total of 7 precincts thereby increasing the total number from 11 to 14. The three proposed new polling places include • the Municipal Center, Thomas Lake Elementary and the Western Court Facility. The population range is from 744 in the new precinct 10 to 2734 in precinct 2, using the 1982 estimates per precinct. The 1990 population projections are from 1147 in precinct 1 to 3818 in precinct 7. Old precinct 7 and new precincts 8 and 14 remain quite large geographically and more than likely will require additional division at some point in the future. Available facilities and current population figures do not appear to justify an attempt to make any other changes to them at this point. Implementation of these changes would be sandwiched around the special election on May 22 in an effort to reduce the potential voter confusion. I would suggest the following timetable of events assuring that implementation be complete for the primary election on September 11, 1984. 1. Present— .May..22, 1984 The City Council and staff review proposed changes. 2. May 23, 1984 - June 5, 1984 Public review of proposed changes as requested by City Council. 3. June 5, 1984 The City Council adopts the resolution setting forth precinct boundaries and polling places. • (June 13 is the last allowable day by state law prior to the primary election.) 7000 MEMO TO -CITY ADMINISTRATOR HEDGES • PAGE 3 4. June 6, 1984 - August 10, 1984 Notify affected voters of .changes. (August 10 is the last allowable day by state law for the primary election.) S. September 11, 1984 Primary election - first election with new precincts. In the event the precincts are changed, step number 4 will be crucial to the success of the project and provides the City an opportunity for some positive public relations. I- would propose sending letters to all registered voters in the City and requesting coverage from the lcoal papers. If the timing on a City newsletter were correct, that media would also be helpful. Attached is a sample of a letter I would expect to send. we might also want to mail out a small map with a precinct listing. The Dakota County Auditor's Office will be able to provide us with mailing labels for the registered voters. I would appreciate as much of a review as is possible as early as possible • steps to be carried out in an efficient to discuss this with you and/or the desire. Fingn-d,j Director City Clerk EJV/jj • ?/0 of these recommendations to allow the appropriate manner. I will be happy City Council as you may Sample Letter to Registered Voters in Precincts 1 - 7 (No changes) June 6, 1984 Dear Registered Voter: Due to the tremendous amount of growth being experienced within the City of Eagan, it has become necessary to change certain precinct boundaries as they relate to all non -school district elections. We have attempted to consider additional growth thereby limiting current and future changes as well as minimizing potential disruptions. The boundaries of your precinct have not changed.". Your residence remains in precinct number 1 and you will continue to vote at re station oz locateo at 29UU Lone uax Circle. While your precinct has not changed, I wanted to take this opportun- ity to also ask your assistance and cooperation in having an efficient election process. You can assist by doing the following whenever possible: • 1. Call the City prior to election day if there is any confusion about where you vote. 2. Vote during the day. Early morning, after work and early evening are typical peak voting periods and longer lines usually result, especially in larger elections. 3. Encourage your friends and neighbors to register to vote prior to election day. 4. Call the City with questions and/or suggestions that you feel would provide for more efficient elections. 5. Call the City if you are interested in serving as an election judge. City officials are very much interested in accommodating voters and certainly appreciate your help. Please note again that this change does not affect school district elections. Sincerely, is 70-61.00 Date I 1 I 2 3 I 4 5 I 6 PRECINCTS 7 I 8 9 I 10 11 I 12 13 I 14 TOTAL May 4, 1976 Registered Voters 2464 774 unknown 2209 - - - - - - - - - - (Park Referendum) Population I I I I I I I I I I I I I I 117,686 I I I November 2, 1976 Registered Voters I 1991 11072 1694 I 2225 2285 I 2262 1755 I Estimated from Actual Voters at 65% Turnout 13,284 (Presidential) Population I I I I I I ( I 117,686 Actual Voters I 1294 I 687 1101 I 1446 1485 11470 1141 I - - I - - I - - I - I 8,634 November 8, 1977 Registered Voters I I 737 I I 830 I 650 I 1280 925 I 11011 747 I I 588 1209 I 11030 793 I I I I - - I - I 9,800 (City) Population I I I I I I I I I I I I I I I I I I 18,855 November 2, 1983 Registered Voters I 879 11042 898 I 1371 1285 11047 908 11041 1312 11854 1725 I - - I - I 13,362 (city) Population I I I I I I I I I I I I I I I I I I 25,080 CURRENT PRECINCTS I I I I I I I I I I I I I I I I I I 1982 Population I 1085 12734 1789 I 2371 2035 12069 2166 12023 2519 13372 2943 I - - I - I 25,106 Projected 1990 Population I 1147 13355 2629 I 2371 2479 12202 3818 15248 3972 15812 4448 I I I 37,481 PROPOSED PRECINCTS I I I I I I I I I 1982 Population I 1085 12734 1789 I 2371 2035 12069 2166 11609 2331 1744 913 11923 2170 11187 I 25,126 Projected 1990 Population I 1147 13355 2629 I 2371 2479 12202 3818 13636 3149 11887 1755 13081 2496 13508 137,513 0 0 0 11:45 a.m. Exhibitor's Lunch 1:15 p.m. Concurrent Workshops (Choose one) Planning & Zoning — Planner vs. Developer •A look at project reviewal and approval *Planning for industries — where to put them •Cuaent issues in industrial development Economic Development How To's *What the state can do for you •Red Wing — a case study •Case study of a Northern Minnesota city Property Taxes From A to Z — Session I *Property tax classification system •Measuring property values ����d���lll�� *The make-up of your property tax Hazardous Waste — Session H *Cleanup actions in the planning stage *How to prevent future problems eA case study Tuesday, June 12 . 3:00 p.m. Concurrent Workshops 7:00 p.m. Special Kick-off Program (Choose one) Katherine Barrington Walking Tour of Downtown Duluth "Working Effectively with the Public" Development •Handling conflict and saying "no" City Exchange *Creating a more positive image *Small groups convene on a wide variety of •Understanding why requests turn into more specialized topics demands *An opportunity to meet informally with 9:00 a.m. Reception/cash bar colleagues to share ideas and information and help others learn from your city's experiences Wednesday,June 13 Tax Increment Financing — Problems & Possibilities 8.30 a.m. 'Orientation *An overview of tax increment financing eThe facts about conference programs *Is it really an incentive? _ •How to get the most out of the sessions •When should a city use it? you attend Property Taxes from A to Z — 9:00 a.m. Opening Session/Keynote Session 11. •How property tax levies affect different Address T types of property Neil Peirce, syndicated columnist *Impact of state fiscal policies on local "National Perspectives on City Problems" property taxes . 10:15 a.m. Concurrent Workshops' p *How the sales ratio relates to distribution (Choose one) Minnesota's Tax Burden & Our Busi- of LGA Legislative Update on Taxes & Eco. ness Climate — How Do They Relate? noetic Development Issues •A look at competition between states •A summary by the League's legislative •A perspective on business relocation staff on the important tax laws affecting *Ideas on long-term tax restructuring cities that the Legislature passed during The Problems with Property Taxes the 1984 session and the Potential for Change *Special discussion on industrial revenue *The growth of property taxes bonds, including formulation of League •Problems with property tax relief pow *Characteristics of a new system An Overview of Hazardous Waste — 4.45 p.m. Tour of Duluth Public Library Session I •View award-winning building What are hazardous wastes. 60bserve operation of computerized circu- *Who has the responsibility?y lotion system *Who is liable?6:30 .••12 p.m. City Night — Duluth Depot - Minnesota Cities Thursday, June 14 Mini and General Conference Program 8:30 a.m. Orientation *What's ahead for the mini and general conference •How to decide what session to attend 9:00 a.m. Concurrent Workshops (Choose one) Comparable Worth — How Will It Affect My City? •Comparable worth — a definition *Social, political, and legal ramifications *Some employer concerns Economic Development for Small Cities •Economic development tools *Setting economic development policy •A small city case study Current Issues in Fire Departments *An overview of legislative matters •A look at new technology •A discussion of internal fire department issues Council -Staff Relationships — Building Better Bridges •A look at council and staff expectations *How to build an understanding of each other's roles •The one -minute manager approach 11:30 a.m. Mayor's Association and Mini Conference Luncheon Governor Rudy Perpich, Speaker 1:00 p.m. Concurrent Workshops (Choose one) Effective Employee Discipline — A Management Perspective •Interpretation of contract language •Documenting employee performance *How to handle grievances Shaking Up the Status Quo with Long - Time Employees *How do we handle a burned -out, reluctant staff? *How to instigate change successfully *How to terminate long-term employees How to Contain Health Care Costs •Cost containment strategies •The wellness concept •A physician's view on cost containment New Issues in Domestic Abuse Cases *Developing an interagency intervention strategy with assailants •The role of the community in working with victims •The implications of designing intervention programs \lay 1984 2:20 p.m. Concurrent Workshops (Choose one) The How To's of Annexation — Why Do You Need To and What Are the Costs? *How cities are dealing with increased urbanization and fringe growth beyond city boundaries •Prospects for reform of annexation •Annexation case study Training in Small Cities •Overcoming training constraints *How to get the most from your training budget *What are the costs of not training Police Powers and Duties On and Off Duty •Overview on police authority •A discussion of jurisdiction limits •New issues in police grievances Legislative Update on Human Resources •A summary by the League's legislative staff on the important laws affecting cities that the Legislature passed during the 1984 session *Special discussion of pension reform pro- posals 3:30 p.m. League Annual Meeting 6:30 p.m. Reception and Banquet Friday, June 15 9:00 a.m. Concurrent Workshops (Choose one) The How To's of City Celebrations *How to get organized *Is it more trouble than it's worth? Quality Circles *How to get started •What are the trade-offs •A case study How to Use Executive Search Firms *What a search firm can offer *What are the risks? •When cities should use them How to Use the Media *What it news and how to make it *How to answer reporters' questions *The ten most common mistakes and how to avoid them 11:15 a.m. Finale Brunch 13 SPECIAL CITY COUNCIL MEETING THURSDAY MAY 24, 1984 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. BOARD OF EQUALIZATION III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 22, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for this Thursday, May 24, 1984, at 6:30 p.m. The main purpose for the meeting is to allow the Dakota County Assessor's office to review property tax statements with any residents who appear and have questions regarding their assessed valuation. Traditionally, people will meet with employees of the Assessor's office in different areas of the City Council chambers allowing the City Council time to discuss and review other topics of interest. Therefore, a special City Council meeting agenda was prepared with various items listed for review by the City Council. Board of Equalization The City has received two (2) letters addressed to the Local Board of Review and copies are enclosed for your attention. The original letters will be presented to the Dakota County Assessor on Thursday for their review. Canvass of Special Election Returns There is a statutory requirement that all municipal election results be canvassed by the City Council. The tally sheets and other pertinent information will be available for inspection by the City Council for the May 22, 1984, special park referendum. Review Proposed Change in Election Precincts Due to the rapid growth in the City and a significant change in population distribution, the Finance Director/City Clerk is recommending an increase from 11 to 14 precincts for the purpose of increasing polling places within the community. A memorandum was supplied to each member of the City Council with the May 15, 1984, City Council agenda packet entitled "Election Precints". The memorandum was again copied and is attached for your review. Since the last allowable day by State law for changing precinct boundaries is June 13, it is important - to discuss and review the precinct boundaries so that formal action can be considered at the June 5 City Council meeting. Each member of the City Council was provided maps that illustrate the current and proposed precinct boundaries, and it would be helpful for each of you to review those maps and bring them with you to the special City Council meeting. The Finance Director/ City Clerk will be present to review questions with the City Council. MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS MAY 22, 1984 PAGE 2 League Conference Meeting Presently, Mayor Blomquist, City Councilmember Egan and City Administrator Hedges are scheduled to attend the League Conference in Duluth June 12 through June 15. If any member of the City Council would like to attend, it will be necessary to register no later than this Friday. City Councilmember Egan has learned that he may have a personal conflict for all or part of the League Conference and if so, a member of the City staff may attend a portion of the Conference or a cancellation would be made for his reservations. Mayor Blomquist has asked that each City Councilmember review the workshops and meetings that are planned for the Conference and if any member of the Council would like Mayor Blomquist or the City Administrator to attend a particular workshop, please indicate on Thursday evening and between those of us attending, we will attempt to cover any workshop of interest for the City Council. A copy of the agenda is enclosed for your review. Other Business The City Administrator has a couple of brief items to update the City Council on if time permits. City Administrator X71 772- Z T—CeN� c.�o GS-,fr J77z z_ the tq ecc.L Lk- /I.Q4 ' cr7 Lo f- /J— e1/c S z !C ✓aj°�. .�l 7 -+xc hoc. /Zec7 � ¢-a 4i f�uf � lOx•2c� Gc � J��� 'L �LCO May 18, 1984 Local Board of Review Eugene Van Overbeke (Property Identification City of Eagan Attached) 3830 Pilot Knob Road, PO Box 21199 Eagan, Minnesota 55121 We wish to contest the change in classification on the Notification of Value Change for Taxes Payable in 1985 and are unable to attend the Meeting scheduled for May 24 due to a daughter's graduation that same evening. We challenge the changeof classification from Agricultural to Residential. That property has not had a use change in the last 30 years or more and as has been done the past years and as is the case now;that land is used solely for pasture of horses. All of the 10 acre section and one-half of the 5 acre. section is used ex- clusively for pasture. We have a barn on the property where the horses can get out of the weather and the upper portion is used for storage of hay in the winter. I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I for the City of Eagan, which indicates that the City has this property zoned A (Agricultural Use). We quote from your attachment to the Notification of Value Change.. "The enclosed valuation change reflects the necessary changes to maintain current, uniform assessments in your community". In checking with our other.neighbors who have 10 to 15 acres and who either use the land as pasture for cattle or horses, without exception ---their property has retained the "Agrucultural" classification -7-7e fail to see why we should be singled out. Sincerely yours, Donald E. and Carol M. Hesse 3510 Wescott Hills Drive Eagan, Minnesota 55123 enclosure PROPERTY IDENTIFICATION DIST. PLAT PARCEL to e37oo ol0 03 DAKOTA COUNTY ASSESSOR GOVERNMENT CENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 ESTIMATED 1984 MARKET VALUE 42,000 1AAR KET VALUE CP 01 B NAME AND ADDRESS OF OWNER DCNALC L CIROL FESSE 3510 wESCCTT HILLS CRIVE ST PAUL MN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 RESIDENTIAL HO?IESTEAD PROPERTY IDENTIFICATION DIST. PLAT PARCEL LO 83700 020103 ESTIMATEO DAKOTA COUNTY ASSESSOR GOVERNMENT CENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 1984 MARKET VALUE SC,ECC MARKET VALUE - NG NAME AND ADDRESS OF OWNER DONALC 6 CAROL NESSE 3510 WESCCTT HILLS CRIVE ST PAUL MN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 CP -01 B RES LOENT [AL-HCNE ST EAC PROPERTY DESCRIPTION SEC -RA LOT BLK. - NG ti& STCOTT GARDEN L01S .S ALL eF 10.000 ACRES 1 3 i1 PROPERTY DESCRIPTION SEC.rrOW LOT BLK. RA - NG EE TT GG PARrDjFN Le .S EXSSC354 2 3 i1 3630 PILOT KNOB ROAD. PO. BOX 21109 3EA BLJMQUIST EAGAN. MINNESOTA 55121 :vro PHONE: (612) 454-8100-O :'A$ EGAN -:.IES A SMITH WACHTER wrrvn+ L : HELGES April 26, 1984 Mrs. HeEsy 3510 4+e.=_cott Drive Eagan, :1innesota 55123 Dear Y;rs. Hessy: The lots you requested a zoning cheek on 8_70^-10-010-03 and 83700-10-020-03, located in Wescott Garden iots, are zoned A (Agricultural Use). Sincerely, Greg H. Ingraham Planner I GHI:jbd THE LOP+E OAK TREE THE SYMBOL OF STRENGTH ND GROWTH N 3;%; t:�.`.tMUN!r; MEMO TO: CITY ADMINISTRATOR HEDGES \ FROM: FINANCE DIRECTOR VANOVERBEKE DATE: MAY 10, 1984 SUBJECT: ELECTION PRECINCTS Due to the rapid growth in the City, the population distribution among the voting precincts has become seriously out of balance. As the population of the City increased over the years, the number of precincts changed from 4 to 7 for the presidential election in the fall of 1976 and then increased from 7 to 11 for the City election in November of 1977. This number has remained constant to the present time. After a considerable amount of review, I am proposing that the precincts be changed from 11 to 14 with -boundaries as presented on the attached map. For your review, a map of the 11 current precincts is also provided. The proposed precinct polling places are as follows: Precinct Pollinq Place 1 Fire Station #2 (- 2 Pilot Knob School 3 Highsite Community Room 4 Cedar School 5 Fire Station #1 6 Cedar Grove Baptist Church 7 Fire Administration Building 8 Eagan Municipal Center 9 Rahn Elementary School 10 Western Court Facility 11 Christ Lutheran Church 12 Thomas Lake School 13 Easter Lutheran Church 14 Northview School The following table illustrates the number of registered voters in each precinct at the time of the previous changes as well as some population information for current and proposed precincts. While the correlation between population and registered voters is very different among precincts depending upon the demographics, the population change between 1982 and 1990 indicates the nature of our current problem. Precincts 8-11 had some problems with size in the 1982 elections. The problem is compounded by the election day registration of so many new citizens. 111 MEMO TO CITY ADMINISTRATOR HEDGES PAGE 2 In reviewing the current precincts and attempting to determine C new precincts, the following objectives were used: 1. To maximize the number of precincts to which no changes would be made. 2. To set up the new precincts in such a manner so as to minimize and simplify future changes to them. 3. To make the best use of available voting facilities. 4. To distribute the current and projected population somewhat equally among the precincts while keeping it between 1,000 and 3,000 residents, with the projected growth precincts at the low end of that range. There were a number of possible precinct maps considered prior to the recommendation being made to change the 14 precincts as being presented. This recommendation appears to do the best job of meeting the objectives previously listed. Precincts 1 through 7 have not changed in either voting location or boundaries. The four precincts 8 through 11 have been divided into a total of 7 precincts thereby increasing the total number from 11 to 14. The three proposed new polling places include the Municipal Center, Thomas Lake Elementary and the Western Court Facility. The population range is from 744 in the new precinct 10 to 2734 in precinct 2, using the 1982 estimates per precinct. The 1990 population projections are from 1147 in precinct 1 to 3818 in precinct 7. Old precinct 7 and new precincts 8 and 14 remain quite large geographically and more than likely will require additional division at some point in the future. Available facilities and current population figures do not appear to justify an attempt to make any other changes to them at this point. Implementation of these changes would be sandwiched around the special election on May 22 in an effort to reduce the potential voter confusion. I would suggest the following timetable of events assuring that implementation be complete for the primary election on September 11, 1984. 1. Present - May 22, 1984 The City Council and staff review proposed changes. 2. May 23, 1984 - June 5, 1984 Public review of proposed changes as requested by City Council. 3. June 5, 1984 The City Council adopts the resolution setting forth precinct boundaries and polling places. (June 13 is the last allowable day by state law prior to �._ the primary election.) Zo 0 MEMO TO CITY ADMINISTRATOR HEDGES C PAGE 3 4. June 6,. 1984 - August 10, 1984 Notify affected, voters of changes. (August 10 is the last allowable day by state law for the primary election.) 5. September 11, 1984 Primary election first election with new precincts. In the event the precincts are changed, step number 4 will be crucial to the success of the project and provides the City an opportunity for some positive public relations. I would propose sending letters to all registered voters in the City and requesting coverage from the lcoal papers. If the timing on a City newsletter were correct, that media would also be helpful. Attached is a sample of a letter I would expect to send. We might also want to mail out a small map with a precinct listing. The Dakota County Auditor's Office will be able to provide us with mailing labels for the registered voters. I would appreciate as much of a review as is possible as early as possible steps to be carried out in an efficient to discuss this with you and/or the desire. 1 , x�`k1 V Finasnej-Director City Clerk EJV/jj 2,0 f of these recommendations to allow the appropriate manner. I will be happy City Council as you may C Sample Letter to Registered Voters in Precincts 1 - 7 (No changes) June 6, 1984 Dear Registered Voter: Due to the tremendous amount of growth being experienced within the City of Eagan, it has become necessary to change certain precinct boundaries as they relate to all non -school district elections. We have attempted to consider additional growth thereby limiting current and future changes as well as minimizing potential disruptions. The boundaries of your precinct have not changed.. Your residence remains in precinct number 1 and you will continue to vote at the City Fire Station #2 located at 2980 Lone Oak Circle: While your precinct has not changed, I wanted to take this opportun- ity to also ask your assistance and cooperation in having an efficient election process. You can assist by doing the following whenever possible: 1. Call the City prior to election day if there is any confusion about where you vote. 2. Vote during the day. Early morning, after work and early evening are typical peak voting periods and longer lines usually result, especially in larger elections. 3. Encourage your friends and neighbors to register to vote prior to election day. 4. Call the City with questions and/or suggestions that you feel would provide for more efficient elections. 5. Call the City if you are interested in serving as an election judge. City officials are very much interested in accommodating voters and certainly appreciate your help. Please note again that this change does not affect school district elections. Sincerely, 7-o y Date May 4, 1976 (Park Referendum) November 2, 1976 (Presidential) November 8, 1977 (City) November 2, 1983 (City) Registered Voters Population Registered Voters Population Actual Voters Registered Voters Population Registered Voters Population CURRENT PRECINCTS 1982 Population Projected 1990 Population PROPOSED PRECINCTS 1982 Population Projected 1990 Population E 1991 11072 1294 687 PRECINCTS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 TOTAL 1187 Estimated from Actual Voters at 65% Turnout 13,284 3818 3636 3149 X1887 1755 9GAf, I 774 17,686 37,513 1470 1141 1991 11072 1294 687 I 737 � 830 879 1042 I 1085 2734 1147 13355 � I 1085 12734 1147 3355 1694 1 2225 228.5 1101 1446 1485 650 I 1280 925 898 1371 1285 1789 2629 1789 2629 2371 2035 2371 2479 2371 2035 2069 2166 1609 2331 17,686 913 2262 1755 1187 Estimated from Actual Voters at 65% Turnout 13,284 3818 3636 3149 X1887 1755 3081 2496 17,686 37,513 1470 1141 - - - - - - - 8,634 1011 747 588 1209 1030 793 - - - 9,800 18,855 1047 908 1041 1312 1854 1725 13,362 25,080 2069 2166 12023 2519 X3372 2943 - - - 25,106 2202 3818 15248 3972 15812 4448 I - - I - I 37,481 2371 2035 2069 2166 1609 2331 744 913 1923 2170 1187 25,126 2371 2479 2202 3818 3636 3149 X1887 1755 3081 2496 3508 37,513 M i Agenda Tuesday, June 12 7:00 p.m. Special Kick-off Program Katherine Barrington "Working Effectively with the Public" •Handling conflict and saying "no" *Creating a more positive image •Understanding why requests turn into demands 9:00 a.m. Reception/cash bar Wednesday, June 13 8:30 a.m. Orientation •The facts about conference programs *How to get the most out of the sessions you attend 9:00 a.m. Opening Session/Keynote Address Neil Peirce, syndicated columnist "National Perspectives on City Problems' 10:15 a.m. Concurrent Workshops (Choose one) Minnesota's Tax Burden & Our Busi- ness Climate — How Do They Relate? •A look at competition between states •A perspective on business relocation •Ideas on long-term tax restructuring The Problems with Property Taxes and the Potential for Change •The growth of property taxes *Problems with property tax relief •Characteristics of a new system An Overview of Hazardous Waste — Session I *What are hazardous wastes? *Who has the responsibility? •Who is liable? Iz 11:45 a.m. Exhibitor's Lunch 1:15 p.m. Concurrent Workshops (Choose one) Planning & Zoning — Planner vs. Developer •A look at project reviewal and approval •Planning for industries — where to put them *Current issues in industrial development Economic Development How To's *What the state can do for you *Red Wing — a case study •Case study of a Northern Minnesota city Property Taxes From A to Z — Session I *Property tax classification system •Measuring property values *The make-up of your property tax Hazardous Waste — Session H *Cleanup actions in the planning stage •How to prevent future problems •A rase study 3:00 p.m. Concurrent Workshops (Choose one) Walking Tour of Downtown Duluth Development City Exchange •small groups convene on a wide variety of more specialized topics *An opportunity to meet informally with colleagues to share ideas and information and help others learn from your city's experiences Tax Increment Financing — Problems & Possibilities *An overview of tax increment financing •is it realty an incentive? *When should a city use it? Property Taxes from A to Z — Session D *How property tax levies affect different types of property *Impact of state fiscal policies on local property taxes •How the sales ratio relates to distribution of LGA Legislative Update on Taxes & Eco- nomic Development Issues •A summary by the League's legislative staff on the important tax laws affecting cities that the Legislature passed during the 1984 session *Special discussion on industrial revenue bonds, including formulation of League policy 4:45 p.m. Tour of Duluth Public Library *View award-winning building *Observe operation of computerized circu- lation system 6:30 p.m. City Night — Duluth Depot 81innesota Cities Thursday, June 14 Mini and General Conference Program 8:30 a.m. Orientation *What's ahead for the mini and general conference •How to decide what session to attend 9:00 a.m. Concurrent Workshops (Choose one) Comparable Worth — How Will It Affect My City? •Comparable worth — a definition •Social. political. and legal ramifications •Some employer concerns Economic Development for Small Cities *Economic development tools *Setting economic development policy •A small city case study Current Issues in Fire Departments *An overview of legislative matters •A look at new technology •A discussion of internal fire department issues Council -Staff Relationships — Building Better Bridges •A look at council and staff expectations •How to build an understanding of each other's roles •The one -minute manager approach 11:30 a.m. Mayor's Association and Mini Conference Luncheon Governor Rudy Perpich, Speaker 1:00 p.m. Concurrent Workshops (Choose one) Effective Employee Discipline — A Management Perspective •Interpretation of contract language *Documenting employee performance •How to handle grievances Shaking Up the Status Quo with Long - Time Employees •How do we handle a burned -out, reluctant staff.) *How to instigate change successfully •How to terminate long-term employees How to Contain Health Care Costs *Cost containment strategies •The wellness concept •A physician's view on cost containment New Issues in Domestic Abuse Cases •Developing an interagency intervention strategy with assailants *The role of the community in working with victims *The implications of designing intervention programs Nfay 1984 2:20 p.m. Concurrent Workshops (Choose one) The How To's of Annexation — Why Do You Need To and What Are the Costs? •How cities are dealing with increased urbanization and fringe growth beyond city boundaries •Prospects for reform of annexation •Annexation case study Training in Small Cities •Overcoming training constraints •How to get the most from your training budget •What are the costs of not training Police Powers and Duties On and Off Duty •overview on police authority •A discussion of jurisdiction limits •New issues in police grievances Legislative Update on Human Resources •A summary by the League's legislative staff on the important laws affecting cities that the Legislature passed during the 1984 session *Special discussion of pension reform pro- posals 3:30 p.m. League Annual Meeting 6:30 p.m. Reception and Banquet Friday, June 15 9:00 a.m. Concurrent Workshops (Choose one) The How To's of City Celebrations *How to get organized *Is it more trouble than it's worth? Quality Circles *How to get started *What are the tradeoffs •A case study How to Use Executive Search Firms •What a search firm can offer •What are the risks? *When cities should use them How to Use the Media •What is news and how to make it •How to answer reporters' questions •The ten most common mistakes and how to avoid them 11:15 a.m. Finale Brtmch 13 SPECIAL CITY COUNCIL MEETING THURSDAY MAY 24, 1984 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. BOARD OF EQUALIZATION III. CANVASS OF 5-22-84 SPECIAL ELECTION RETURNS IV. REVIEW PROPOSED CHANGE IN ELECTION PRECINCTS V. REVIEW LEAGUE CONFERENCE MEETING SCHEDULE VI. OTHER BUSINESS VII. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 22, 1984 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for this Thursday, May 24, 1984, at 6:30 p.m. The main purpose for the meeting is to allow the Dakota County Assessor's office to review property tax statements with any residents who appear and have questions regarding their assessed valuation. Traditionally, people will meet with employees of the Assessor's office in different areas of the City Council chambers allowing the City Council time to discuss and review other topics of interest. Therefore, a special City Council meeting agenda was prepared with various items listed for review by the City Council. Board of Equalization The City has received two (2) letters addressed to the Local Board of Review and copies are enclosed for your attention. The original letters will be presented to the Dakota County Assessor on Thursday for their review. Canvass of Special Election Returns There is a statutory requirement that all municipal election results be canvassed by the City Council. The tally sheets and other pertinent information will be available for inspection by the City Council for the May 22, 1984, special park referendum. Review Proposed Change in Election Precincts Due to the rapid growth in the City and a significant change in population distribution, the Finance Director/City Clerk is recommending an increase from 11 to 14 precincts for the purpose of increasing polling places within the community. A memorandum was supplied to each member of the City Council with the May 15, 1984, City Council agenda packet entitled "Election Precints". The memorandum was again copied and is attached for your review. Since the last allowable day by State law for changing precinct boundaries is June 13, it is important to discuss and review the precinct boundaries so that formal action can be considered at the June 5 City Council meeting. Each member of the City Council was provided maps that illustrate the current and proposed precinct boundaries, and it would be helpful for each of you to review those maps and bring them with you to the special City Council meeting. The Finance Director/ City Clerk will be present to review questions with the City Council. MEMO TO HONORABLE MAYOR AND CITY COUNCILMEMBERS MAY 22, 1984 PAGE 2. League Conference Meetin Presently, Mayor Blomquist, City Councilmember Egan and City Administrator Hedges are scheduled to attend the League Conference in Duluth June 12 through June 15. If any member of the City Council would like to attend, it will be necessary to register no later than this Friday. City Councilmember Egan has learned that he may have a personal conflict for all or part of the League Conference and if so, a member of the City staff may attend a portion of the Conference or a cancellation would be made for his reservations. Mayor Blomquist has asked that each City Councilmember review the workshops and meetings that are planned for the Conference and if any member of the Council would like Mayor Blomquist or the City Administrator to attend a particular workshop, please indicate on Thursday evening and between those of us attending, we will attempt to cover any workshop of interest for the City Council. A copy of the agenda is enclosed for your review. Other Business The City Administrator has a couple of brief items to update the City Council on if time permits. City Administrator J T%Z Z 25 �Go�w�w G p�3�v�7 4-i z z j1,Cu�/�i�s2�oa� (f71�u.c�ce� .. /IIW e4,2_ 2�r "U av w, 4o, e cu, Y$ 'te�, �,, 6 dl� May 18, 1984 Local Board of Review Eugene Van Overbeke City of Eagan 3830 Pilot Knob Road, PO Box 21199 Eagan, Minnesota 55121 (Property Identification Attached) We wish to contest the change in classification on the Notification of Value Change for Taxes Payable in 1985 and are unable to attend the Meeting scheduled for May 24 due to a daughter's graduation that same evening. We challenge the changeof classification from Agricultural to Residential. That property has not had a use change in the last 30 years or more and as has been done the past years and as is the case now;that land is used solely for pasture of horses. All of the 10 acre section and one-half of the 5 acre.. section is used ex- clusively for pasture. We have a barn on the property where the horses can get out of the weather and the upper portion is used for storage of hay in the winter. I enclose a copy of a letter from Mr. Greg H. Ingraham, Planner I for the City of Eagan, which indicates that the City has this property zoned A (Agricultural Use). We quote from your attachment to the Notification of Value Change.. "The enclosed valuation change reflects the necessary changes to maintain current, uniform assessments in your community". In checking with our other neighbors who have 10 to 15 acres and who either use the land as pasture for cattle or horses, without exception ---their property has retained the "Agrucultural" classi ica ion. a fail to see why we should be singled out. Sincerely yours, Donald E. and Carol M. Hesse 3510 Wescott Hills Drive Eagan, Minnesota 55123 enclosure PROPERTY I DENTI FICATION JDISTJ PLAT PARCEL 101837 00 010 03 ESTIMATED CP 01 B DAKOTA COUNTY ASSESSOR GOVERNMENTCENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 1984 MARKET VALUE 42000 ?.tAR KET VALUE 10 83700 020 03 NAME AND ADDRESS OF OWNER DCNALC 6 CAROL NESSE 3510 6ESCCTT HILLS CRIVE ST PAUL ,MN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 RESIDENTIAL HOMESTEAD PROPERTY IDENTIFICATION DIST. PLAT PARCEL 10 83700 020 03 ESTIMATED DAKOTA COUNTY ASSESSOR GOVERNMENT CENTER 1560 HWY 55 HASTINGS, MINNESOTA 55033 1584 MARKETVALUE 5C,E0C MARKET VALUE RA - NG NAME AND ADDRESS OF OWNER DONALC E CAROL HESSE 3510 WESCCTT HILLS CRIVE ST PAUL MIN 55123 NOTIFICATION OF VALUE CHANGE FOR (TAXES PAYABLE IN 1985 1 CP 01.8 RES WENT IAL-FCrE STEAC PROPERTY DESCRIPTION SEC. LOT rOWN BLK. RA - NG wESTCOTT GARDEN LOIS ALL 10.QC000 ACRES 1 3 PROPERTY DESCRIPTION SEC. LOTIBLK.NG GW RA - EE TT p EITSSC354 GARDEN LOTS FT 2 3 of 3830 PILOT KNOB ROAD. F.O. BOX 21199 SEA BLaaMQW3T EAGAN, MINNESOTA 55121 c" PHONE: (612) 454-8100 --CM AS EGAN -:AES A SMITH :NOMAS -- %E VIACHIER - i HEDGES April 26, 1984 Mrs. Hessy 3510 P7escott Drive Eagan., fdinnesota 55123 Dear Mrs. Hessy: The lots you requested a zoning check on . 83700 -LO -010-03 and 83700-10-020-03, located in Wescott Garden lots, are zoned A (Agricultural Use). Sincerely, Greg H. Ingraham Planner. I GHI:jbd THE LONE OAK TREE THE SYPlBOL GF SfRENGiH \D GROYRH i': vL'a CC`.:?4Vii! i MEMO TO: CITY ADMINISTRATOR HEDGES C. FROM: FINANCE DIRECTOR VANOVERBEKE DATE: MAY 10, 1984 SUBJECT: ELECTION PRECINCTS Due to the rapid growth in the City, the population distribution among the voting precincts has become seriously out of balance. As the population of the City_ increased over the years, the number of precincts changed from 4 to 7 for the presidential election in the fall of 1976 and then increased from 7 to 11 for the City election in November of 1977. This number has remained constant to the present time. After a considerable amount of review, I am proposing that the precincts be changed from 11 to 14 with boundaries as presented on the attached map. For your review, a map of the 11 current precincts is also provided. The proposed precinct polling places are as follows: Precinct Pollinq Place 1 Fire Station #2 C. 2 Pilot Knob School 3 Highsite Community Room 4 Cedar School S Fire Station #1 6 Cedar Grove Baptist Church 7 Fire Administration Building 8 Eagan Municipal Center 9 Rahn Elementary School 10 Western Court Facility 11 Christ Lutheran Church 12 Thomas Lake School 13 Easter Lutheran Church 14 Northview School The following table illustrates the number of registered voters in each precinct at the time of the previous changes as well as some population information for current and proposed precincts. While the correlation between population and registered voters is very different among precincts depending upon the demographics, the population change between 1982 and 1990 indicates the nature of our current problem. Precincts 8-11 had some problems with size in the 1982 elections. The problem is compounded by the election day registration of so many new citizens. 119 C MEMO TO CITY ADMINISTRATOR HEDGES PAGE 2 In reviewing the current precincts and attempting to determine new precincts, the following objectives were used: 1. To maximize the number of precincts to which no changes would be made. 2. To set up the new precincts in such a manner so as to minimize and simplify future changes to them. 3. To make the best use of available voting facilities. 4. To distribute the current and projected population somewhat equally among the precincts while keeping it between 1,000 and 3,000 residents, with the projected growth precincts at the low end of that range. There were a number of possible precinct maps considered prior to the recommendation being made to change the 14 precincts as being presented. This recommendation appears to do the best job of meeting the objectives previously listed. Precincts 1 through 7 have not changed in either voting location or boundaries. The four precincts 8 through 11 have been divided into a total of 7 precincts thereby increasing the total number from 11 to 14. The three proposed new polling places include the Municipal Center, Thomas Lake Elementary and the Western Court Facility. The population range is from 744 in the new precinct 10 to 2734 in precinct 2, using the 1982 estimates per precinct. The 1990 population projections are from 1147 in precinct 1 to 3818 in precinct 7. Old precinct 7 and new precincts 8 and 14 remain quite large geographically and more than likely will require additional division at some point in the future. Available facilities and current population figures do not appear to justify an attempt to make any other changes to them at this point. Implementation of these changes would be sandwiched around the special election on May 22 in an effort to reduce the potential voter confusion. I would suggest the following timetable of events assuring that implementation be complete for the primary election on September 11, 1984. 1. Present - May 22, 1984 The City Council and staff review proposed changes. 2. May 23, 1984 - June 5, 1984 Public review of proposed changes as requested by City Council. 3. June 5, 1984 The City Council adopts the resolution setting forth precinct boundaries and polling places. (June 13 is the last allowable day by state law prior to C- the primary election.) Zoo MEMO TO CITY ADMINISTRATOR HEDGES PAGE 3 4. June 6,. 1984 - August 10, 1984 Notify affected voters of changes. (August 10 is the last allowable day by state law for the primary election.) 5. September 11, 1984 Primary election - first election with new precincts. In the event the precincts are changed, step number 4 will be crucial to the success of the project and provides the City an opportunity for some positive public relations. I would propose sending letters to all registered voters in the City and requesting coverage from the lcoal papers. If the timing on a City newsletter were correct, that media would also be helpful. Attached is a sample of a letter I would expect to send. We might also want to mail out a small map with a precinct listing. The Dakota County Auditor's Office will be able to provide us with mailing labels for the registered voters. I would appreciate as much of a review as is possible as early as possible steps to be carried out in an efficient �. to discuss this with you and/or the desire. 1 , V Financo Director City Clerk EJV/jj 7,00 I of these recommendations to allow the appropriate manner. I will be happy City Council as you may C Sample Letter to Registered Voters in Precincts 1 - 7 (No changes) June 6, 1984 Dear Registered Voter: Due to the tremendous amount of growth being experienced within the City of Eagan, it has become necessary to change certain precinct boundaries as they relate to all non -school district elections. We have attempted to consider additional growth thereby limiting current and future changes as well as minimizing potential disruptions. The boundaries of your precinct have not changed.. Your residence remains in precinct number 1 and you will continue to vote at the City Fire Station #2 located at 2980 Lone Oak Circle. While your precinct has not changed, I wanted to take this opportun- ity to also ask your assistance and cooperation in having an efficient election process. You can assist by doing the following whenever possible: / 1. Call the City prior to election day if there is any confusion about where you vote. 2. Vote during the day. Early morning, after work and early evening are typical peak voting periods and longer lines usually result, especially in larger elections. , 3. Encourage your friends and neighbors to register to vote prior to election day. 4. Call the City with questions and/or suggestions that you feel would provide for more efficient elections. 5. Call the City if you are interested in serving as an election judge. City officials are very much interested in accommodating voters and certainly appreciate your help. Please note again that this change does not affect school district elections. Sincerely, Date May 4, 1976 (Park Referendum) November 2, 1976 (Presidential) November 8, 1977 (City) November 2, 1983 (City) CURRENT PRECINCTS lYdz Population Projected 1990 PROPOSED PRECINCTS 1982 Population Projected 1990 K Registered Voters Population Registered Voters Population Actual Voters Registered Voters Population Registered Voters Population PRECINCTS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 TOTAL 2464 774 unknown 2209 - - - - - - - - - - 1991 1072 1694 1294 687 1101 737 830 650 879 1042 898 Population 3372 2943 - - 5812 4448 - - 25,106 - 137,481 i 1085 1085 2734 1789 J 2371 17,686 2225 2285 2262 1755 Estimated from Actual Voters at 65% Turnout 13,284 13355 2629 I 2371 2479 12202 3818 15248 17,686 1446 1485 1470 1141 - - - - - - - 8,634 1280 925 1011 747 588 1209 1030 793 - - - 9,800 18,855. 1371 1285 1047 908 1041 1312 1854 1725 - - - 13,362 25,080 Population 3372 2943 - - 5812 4448 - - 25,106 - 137,481 i 1085 1085 2734 1789 J 2371 2035 2069 2166 2023 2519 Population I 1147 13355 2629 I 2371 2479 12202 3818 15248 3972 Population 3372 2943 - - 5812 4448 - - 25,106 - 137,481 i 1085 2734 1789 2371 2035 2069 2166 1609 2331 744 913 1923 2170 1187 25,126 1147 3355 2629 2371 2479 2202 3818 3636 3149 X1887 1755 3081 2496 3508 37,513 M i 11:45 a.m. Exhibitor's Lunch 1:15 p.m. Concurrent Workshops (Choose one) Planning & Zoning — Planner vs. Developer •A look at project reviewal and approval *Planning for industries — where to put them •Current issues in industrial development Economic Development How To's *What the state can do for you •Red Wing — a case study *Case study of a Northern Minnesota city Property Taxes From A to Z — Session 1 *Property tax classification system '!'9`dLL��Sll� Agenda •Measuring property values *The make-up of your property tax � �� Hazardous Waste — Session II *Cleanup actions in the planning stage *How to prevent future problems •A case study Tuesday, June 12 3:00 p.m. Concurrent Workshops 7:00 p.m. Special Kick-off Program (Choose one) Katherine Barrington Walking Tour of Downtown Duluth "Working Effectively with the Public" Development •Handling conflict and saying "no" City Exchange •Creating a more positive image •Small groups convene on a wide variety of •Understanding why requests tum into more specialized topics demands •An opportunity to meet informally with 9:00 a.m. Reception/cash bar colleagues to share ideas and information and help others learn from your city's experiences Wednesday, June 13 Tax Increment Financing — Problems & Possibilities 8.30 a.m. Orientation *An overview of tax increment financing *The facts about conference programs els it really an incentive? *When should a city use it? •How to get the most out of the sessions you attend Property Taxes from A to Z — Session II 9:00 a.m. Opening Session/Keynote *How property tax levies affect different Address types of property Neil Peirce, syndicated columnist *Impact of state fiscal policies on local "National Perspectives on City Problems" property taxes 10:15 a.m. Concurrent Worksho s P •How the sales ratio relates to distribution (Choose one) of LGA Legislative Update on Taxes & Eco - Minnesota's Tax Burden & Our Busi- non -dc Development Issues ness Climate — How Do They Relate? •A look at competition between states •A summary by the League's legislative perspective business relocation staff on the important tax laws affecting :A ' Ideas on long-teerr m tax restructuring cities that the Legislature passed during The Problems with Property Taxes the 1984 session and the Potential for Change •Special discussion on industrial revenue The growth of property taxes bonds, including formulation of League with property tax relief policy *Characteristics of a new system An Overview of Hazardous Waste — 4:45 p.m. Tour of Duluth Public Library Session I *View award-winning building •What are hazardous wastes? •Observe operation of computerized circu- •Who has the responsibility? lation system *Who is liable? 6:30 p.m. City Night— Duluth Depot 12 Minnesota Cities Thursday, June 14 Mini and General Conference Program 8:30 a.m. Orientation *What's ahead for the mini and general conference •How to deride what session to attend 9:00 a.m. Concurrent Workshops (Choose one) Comparable Worth — How Will It Affect My City? *Comparable worth — a definition *Social. political, and legal ramifications •Some employer concerns Economic Development for Small Cities •Economic development tools •Setting economic development polity •A small city ase study Current Issues in Fire Departments •An overview of legislative matters •A look at new technology •A discussion of internal (ire department issues Council -Staff Relationships — Building Better Bridges •A look at council and staff expectations *How to build an understanding of each other's roles •The one -minute manager approach 11:30 a.m. Mayor's Association and Mini Conference Luncheon Governor Rudy Perpich, Speaker 1:00 p.m. Concurrent Workshops (Choose one) Effective Employee Discipline — A Management Perspective *Interpretation of contract language •Documenting employee performance *How to handle grievances Shaking Up the Status Quo with Long - Time Employees •How do we handle a burned -out, reluctant staff? •How to instigate change successfully •How to terminate long -tern employees How to Contain Health Care Costs *Cost containment strategies *The wellness concept •A physician's view on cost containment New Issues in Domestic Abuse Cases *Developing an interagency intervention strategy with assailants •The role of the community in working with victim •The implications of designing intervention programs May 1984 2:20 p.m. Concurrent Workshops (Choose one) The How To's of Annexation — Why Do You Need To and What Are the Costs? *How cities are dealing with increased urbanization and fringe growth beyond city boundaries •Prospects for reform of annexation •Annexation case study Training in Small Cities •Overcoming training constraints *How to get the most from your training budget *What are the costs of not training Police Powers and Duties On and Off Duty *Overview on police authority •A discussion of jurisdiction limits •New issues in police grievances Legislative Update on Human Resources •A summary by the League's legislative staff on the important laws affecting cities that the Legislature passed during the 1984 session *Special discussion of pension reform pro- posals 3:30 p.m. League Annual Meeting 6:30 p.m. Reception and Banquet Friday, June 15 9:00 a.m. Concurrent Workshops (Choose one) The How To's of City Celebrations *How to get organized *Is it more trouble than it's worth? Quality Circles *How to get started •What are the tradeoffs •A ase study How to Use Executive Search Firms *What a search firm can offer *What are the risks? *When cities should use them How to Use the Media *What is news and how to make it *How to answer reporters' questions •The ten most common mistakes and how to avoid them 11:15 a.m. Finale Brunch 13