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01/02/1985 - City Council RegularLtL SPECIAL NOTE: This City Council meeting would normally be held on Tuesday, January 1, 1985. However, because of the New Years Day holiday, the meeting will be held on Wednesday, January 2, 1985. AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL JANUARY 2, 1985 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - DEPARTMENT HEAD BUSINESS P A. Fire Department PIC. Park & Recreation Department p.i B. Police Department f.1D. Public Works Department IV. 6:55.- CONSENT AGENDA PA A. Contractors' Licenses P.S B. Personnel Items P•(p C. MnDOT Cost Participation AGreement @62501 (Project 186 - Cedar Avenue Storm Sewer) p.7 D. Change Order 118, Contract 83-1 (Water Treatment Plant) p y E. Project 403, Receive Final Assessment Roll/Order Pulblic Hearing (Rose Hill - Streets & Utilities) V. 7:00 - PUBLIC HEARINGS P.4 A. Project 405, Rahn Road (Streets) P23 B. Vacation of Ponding Easement, Holmes Addition (Will be Continued Until 1-15-85 Meeting) VI. OLD BUSINESS p. -AA A. Status of Off -Sale Liquor Licenses for 1985 p.s-7 B. M.C.R.S. Industries; Inc., Contractor License VII. NEW BUSINESS P.AgA. Alscor/Opus Co., for Preliminary Plat of Lemay Lake 1st Addition & a Concept Plan for Adjacent Commercial Land, Consisting of Approximately 290 Apartment Units on 17.7 Acres Located in the NE1/4 of the NWi/4 of Section 10 yyB. Gary King for Preliminary Plat & Rezoning of the King P Addition Containing 10 Single Family Lots on Approximately 10 Acres Located in Part of the NW1/4 of Section 25 & Rezoning from Agricultural to R-1, Residential Single Family VIII. ADDITIONAL ITEMS P.SfA. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,365,000 for the Royal Oak Circle Apartments P.S9 B. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,000,000 for the LeMay Lake Project P.Ss C. 1985 Sewer & water Rate Study P S,f D. Project 330, Final Payment/Acceptance (Lexington Avenue) IX. VISITORS TO BE HEARD (for those persons not on the agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 28, 1984 SUBJECT: AGENDA INFORMATION After approval of the December 18, 1984 regular City Council minutes and, further, the agenda for the January 2, 1985 City Council meeting, the following items are in order for consideration. DEPARTMENT PEP.D BUSINESS FIRE DEPARTMENT A. Fire Department -- There are no items to be considered under Fire Deparment at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered under Police Department at this time. PARKS & RECREATION DEPARTMENT Enclosed on page Z is a copy of a report from the Director of Parks & Recreation regarding the proposed dedication fees. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Parks & Recreation Commission to increase the park dedication fees. PUBLIC WORKS D. Public Works Department -- There are no items to be considered under the Public Works Department at this time. rA C. Parks & Recreation Department -- At the last regular meeting of the Advisory Parks & Recreation Commission, the park dedication fees were reviewed. It is the recommendation of the advisory com- mission that park dedication fees be increased from the current $10,500 per acre to $11,000 per acre, which results in a fee schedule change as follows: Single Family 1984 $420 Proposed 1985 $440 Multi Family 348 365 Apartment Units 265 278 Enclosed on page Z is a copy of a report from the Director of Parks & Recreation regarding the proposed dedication fees. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Parks & Recreation Commission to increase the park dedication fees. PUBLIC WORKS D. Public Works Department -- There are no items to be considered under the Public Works Department at this time. rA MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: DECEMBER 27, 1984 SUBJECT: ANNUAL REVIEW OF PARKS DEDICATION FEES/ADVISORY COMMISSION ACTION Background The Advisory Parks & Recreation Commission, in accordance with its adopted practice and policy, annually reviews the park dedication fees for recommendation to the City Council, effective the first of the year. The City did increase its fees, amounting to approxi- mately 5%, on January 1, 1984. At its regular meeting in November and on December 6, the commission reviewed the available information relative to parks dedication fees and recommended an increase in residential fees for 1985. Commission Discussion Members reviewed information on recent land sales within Eagan. Although there were few residential comparisons and most of these were multiple zoned properties, the commission's finding was that land costs were continuing to increase. Staff commented that the comparison method is not precise, with costs affected by location, terms of the purchase, topography, availability of utilities, etc. Member Kubik noted that the cost of living appears to be running close to 5% this year and supported a fee increase in this amount. Other members agreed and reasoned that it was still best to annually adjust the fee moderately rather. than to fall too far behind in • periods of rapid land cost escalation. Commission Recommendation After commission discussion, the members recommended to the City Council that the formula for computing park dedication fees be in- creased from the current $10,500 an acre to $11,000 per acre, re- sulting in a fee schedule as follows: Single Family $440 Multiple Family 365 Apartment Units 278 (Note: Current fees are $420, $348 and $265, respectively.) For Council Action It would be appropriate for the City Council to establish the park dedication fees effective January 1, 1985. 2 Agenda Information Memo January 2, 1985 City Council Meeting Page Two CONSENT AGENDA There are five (5) on the agenda referred to as Consent Items re- quiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Addi- tional Items unless the discussion required is brief. CONTRACTORS' LICENSES A. Contractors' Licenses -- The following list of contractors have been doing work in the seven county metropolitan area or the City • of Eagan and are considered reliable upon a detailed reference check by the Chief Building Inspector. All the necessary documents and fees have been submitted, and it is the recommendation of the Chief Building Inspector that these contractors be licensed according to the City Code. A copy of the list of contractors is enclosed on page +. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list as sub- mitted for contractors' licenses. L] 3 WATER SOFTENER 1. SURGE WATER PLUMBING 1. BLAYLOCK PLBG 2. CONSOLIDATED PLBG & HTG 3. VOSS PLBG & HTG FPR JANUARY 2, 1985 CITY COUNCIL MEETING GENERAL CONTRACTORS 1. A & K CONSTRUCTION INC 2. ALL SEASON REMODELERS 3. BISCIGLIA CONSTRUCTION 4. BLOOMBERG CONSTRUCTION 5. BRI -MIK DIVERSIFIED CONST 6. DIEDRICH BUILDERS INC 7. WM. HUTTNER CONST 8. LOVERING ASSOCIATES INC 9. OPUS CORP • 10. ROTTLUND CO INC 11. ED STEELE CONST 12. TED WACHTER CONST INC 13. ZACHMAN BROS CONST INC HEATING & VENTILATING 1. PIONEER SHEETMETAL INC 2. R & S HEATING & A/C 3. SUPREME HTG & A/C WATER SOFTENER 1. SURGE WATER PLUMBING 1. BLAYLOCK PLBG 2. CONSOLIDATED PLBG & HTG 3. VOSS PLBG & HTG Agenda Information Memo January 2, 1985 City Council Meeting Page Three PERSONNEL ITEMS B. Personnel Items -- 1. Promotion of Cadet to Police Officer -- The City is expecting a resignatin from Ken Conyers. Therefore, Chief of Police Berthe and the City Administrator are recommending the appointment of Kevin McGrath for the replacement of Officer Con- yers. Mr. Conyers is relocating to Florida where he is assuming a law enforcement position with a sheriff's department. It appears the resignation will be effective during the middle to latter part of February. Therefore, due to the two month training program for new officers, it is advantageous that Mr. McGrath be hired to fill the vacancy as soon as the resignation is formally received from • Ken Conyers. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the City Ad- ministrator to hire Kevin McGrath for the replacement of Ken Conyers as soon as Mr. Conyers' formal resignation is received by the City. Special Note: It is expected that Mr. Conyers will submit his re- signation in the next several days and it is advantageous for Mr. McGrath to be hired as soon as possible to begin the training pro- gram so the City is not deficient a police officer for any signifi- cant period of time. Z. Engineering Tech I -- The approved 1985 Budget created a full-time Engineering Tech I position in the Public Works Depart- ment. The duties and responsibilities of this position has • previously been fulfilled through a temporary intern. A formal job description was prepared and notices posted pertaining to this newly created vacancy. In response to the posted notices, the Assistant City Engineer and Director of Public Works reviewed the applications and is recommending the Council approval of Mr. John Sachi to fill the newly created vacancy of Engineering Tech I at the established rate of pay of $17,500 per year. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the hiring of John Sachi as an Engineering Tech I at the established rate of pay for that position. S Agenda Information Memo January 2, 1985 City Council Meeting Page Four MNDOT COST PARTICIPATION AGREEMENT C. Approve MnDOT Cost Participation Agreement No. 62501 (Project 186 - Cedar Avenue Storm Sewer) -- with the completion of the Cedar Avenue Freeway to its interchange with I -35E, the City installed extensive trunk storm sewer facilities under Project 186, Contract 79-10, which benefitted the drainage of a portion of the Cedar Avenue Freeway, which is the responsibility of MnDOT. Over the past several years, the Public Works Director has been working with MnDOT to receive reimbursement for the costs incurred by the City. Subsequently, a Cost Participation Agreement has been prepared which provides for the payment of $58,002.74 from MnDOT to the City for their share of construction and engineering costs associated with these trunk storm sewer facilities. • ACTION TO BE CONSIDERED ON THIS ITEM: Pass a resolution approving MnDOT Cost Participation Agreement No. 62501 (Project 186 - Cedar Avenue storm sewer) and authorize the Mayor, City Clerk and City Administrator to execute all related documents. • N Agenda Information Memo January 2, 1985 City Council Meeting Page Five CHANGE ORDER/WATER TREATMENT PLANT D. Change Order #8, Contract 83-1 (Water Treatment Plant) -- Change Order #8 consists of seven parts as follows: PART A: This provided for the miscellaneous grading associated with the redesign and realignment of the access road to the Treatment Plant and the Municipal Garage (add $3,298). PART B: This provided for the installation of the cold water piping within the Treatment Plant above the suspended ceiling areas to eliminate condensation (add $596.00). PART C: This provided for the installation of a water • service line from the Treatment Plant for future extension to Pumphouse #4 required for the necessary prelubrication on the well start-up (add $605.00). PART D: With the change in alignment and elevation of the westerly access road to the Treatment Plant, the sanitary sewer manhole in that location had to be adjusted with an emergency overflow pipe installed in accordance with Department of Health standards (add $1,010). PART E: The plumbing code required the installation of a "P" trap on the drain line for the trench drains in the high service room (add $172.00). PART F: This provided for the installation of a 6" gate valve above the meter on the sludge recycled line to allow this sludge system to be taken out of service for future maintenance without having to shut down the entire plant • intake system (add $580.00). PART G: During the construction of the internal brick wall between the filter and office areas, the modification to the lintel over the windows was required to ensure structural stability in that area (add $656.00). Although this change order results in approximately $7,000 to the contract, previous change orders have reduced the original contract amount by approximately $191,000. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #8 to Contract 83-1 in the amount of an additional $6,917 and authorize the Mayor and City Clerk to execute all related documents. 7 Agenda Information Memo January 2, 1985 City Council Meeting Page Six FINAL ASSESSMENT ROLL/ORDER PUBLIC HEARING/ROSE HILL ADDN. E. Project 403, Receive Final Assessment Roll/Order Public Hearing (Rose Hill - Streets and Utilities -- At the December 18 Council meeting, Contract 84-12 which provided for the installa- tion of streets and utilites to the Rose Hill Addition was accepted and final payment authorized. Subsequently, all costs associated with this improvement have been tabulated and the Final Assessment Roll prepared which is now being presented to the Council in consideration of scheduling the final assessment hearing to be held on February 5, 1985. ACTION TO BE CONSIDERED ON THIS ITEM: Receive the Final Assessment Roll for Project 403 (Rose Hill - streets and utilities) in • and order the public hearing to be held February 5, 1985. • • • Agenda Information Memo January 2, 1985 City Council Meeting Page Seven PROJECT 405 - RAHN ROAD A. Project 405, Rahn Road (Streets) -- Due to the rapidly dete- riorating condition of Rahn Road and the increasing traffic volumes, the City Council authorized the preparation of a feasi- bility report on March 22, 1984. This report was prepared by the consulting engineering firm of Bonestroo, Rosene, Anderlik and Associates, Inc., and presented to the City Council on October 24 with the public hearing being scheduled for January 2. Enclosed on pages /p through Z,2 is a copy of the feasibility report for the Council's information during the public hearing. All notices have been published in the legal newspapers and sent to all property owners proposed to be assessed under this project. The Public Works Director will be providing a short slide presenta- tion discussing the proposed improvements and assessable costs associated with this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/modify/deny Project 405 providing for the upgrading of Rahn Road. M REPORT m RAHN ROAD 0 ( BEAU DE RUE DRIVE TO SHALE LANE STREET RECONSTRUCTION PROJECT NO.405 EAGAN, MINNESOTA • 1984 FILE NO.49307 C"d"&&,¢ Cm#~a" St Aa" M&mm"& /0 &. P..4 M. 53,13 PA... 612.636.4600 October 12, 1984 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Re: Rahn Road (Beau De Rue Drive to Shale Lane) Street Reconstruction Project No. 405 Our File No. 49307 Dear Mayor and City Council: Otto G. Bo.alrou. P.E. Robm W. Romre. P.E. Jmeph C. A.drdrk. P.E. BmdJoM A. Lemb q, P.E. RirhaM E. Tumer, P,E. James C. Obo., P.E. Gk.. R. Cook, P.E. Klith A. Gordan. ARE, Thomm E. N.ya, P.E. Rkh.M W. Fmrm P.E. Rob," 0. Sehu.khr. P.E. M.rv,. L. Sorvak, P.E. Qo..ld C. Bq, ,. P.E. Jerry A. Bound... P.E. Mark A. Homo., P.E. Ted K. Fkld, P.E. Mkhm/T. R . . . o. P.E., Robin R. P1eff k. P.E. Qa.M O. Lorkor.. P.F dalln A. Erkkm. Lro M. pmm ky Hurls. M. Ohm Transmitted herewith is our report for Rahn Road, Project No. 405 Street Re— construction. Also included is a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, ✓BONN�ESTR00, ROOSENE, A DERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered professional Engineer under the laws of the tae of Minnes ta. Mark A. Han on zi Date: October 12, 1984 Reg. No. 14260 Approved by: �?det.el Nomas A. Colbert, P.E. Director of Public Works Date: 3880c • • SCOPE: This project provides for the reconstruction of Rahn Road from Beau De Rue Drive to a point 150' south of Shale Lane. Also included is construction of a 5' wide concrete sidewalk from Shale Lane to Turquoise Trail. Rahn Road is considered a neighborhood collector street in the City of Eagan. The ma- jority of the property abutting Rahn Road is single family residential, with a few large apartment complexes, a church and a commercial business. FEASIBILITY AND RECOMMENDATION: This project is feasible from an engineering standpoint and is in accordance with street reconstruction in the City of Eagan. The project as outlined herein can best be carried out as one con- tract. Rahn Road is included on the Municipal State Aid Street System in the City of Eagan. It is, therefore, recommended the plans be prepared in accor- dance with Municipal State Aid Standards and be submitted to the State Aid Office for their review and to determine that portion eligible for Municipal State Aid Funds. Therefore, Rahn Road will have to be upgraded in accordance with Municipal State Aid Standards. DISCUSSION: Rahn Road is considered a neighborhood collector street in the City of Eagan and conveys the traffic from the abutting Cedar Grove Addi- tions. Adjusted traffic counts taken along Rahn Road are as follows: Average Daily Traffic South of Beau De Rue Drive South 5800 North of Co. Rd. No. 30 (Diffley Road) 3300 South of Co. Rd. No. 30 (Diffley Road) 1740 North of Co. Rd. No. 32 (Cliff Road) 1660 As shown by the traffic counts, the traffic north of Co. Rd. No. 30 to Beau De Rue Drive is considerably higher than south of Co. Rd. No. 30. Any increase in the volume of traffic along Rahn Road will be dependent upon the development of the property east of Rahn Road. It should be noted, that the Page 1. 3880c IZ traffic counts presented above were taken in 1983 prior to all the traffic re- routing associated with the construction of I -35E. That portion of Rahn Road proposed to be upgraded as part of this project was constructed in three parts. The portion from Co. Rd. No. 30 to Turquoise Trail was constructed in 1966. The portion from Turquoise Trail to Beau De Rue Drive was constructed in 1967-1968. While the remaining portion from Co. Rd. No. 30 to a point 150' south of Shale Lane was constructed in 1969. The sidewalk from Beau De Rue Drive to Turquoise Trail was constructed in 1975. The existing typical street section for the most part includes an 1'1" - 2" thick bituminous surface constructed over zero to 16 inches of aggregate • base. The street was constructed to a 36 feet width with a machine laid bitu- minous curb. The integrity of Rahn Road north of Co. Rd. No. 30 to Beau De Rue Drive has deteriorated to the point where constructing a bituminous over- lay is no longer feasible. Soil borings taken within this portion also show that the existing gravel base has become contaminated with the subgrade soils. The subgrade soils are a sandy and clay loam which are not the most conducive soils for street construction. Therefore, due to the high traffic volumes, it is recommended Rahn Road from Co. Rd. No. 30 to Beau De Rue Drive • be completely reconstructed with a new gravel base, bituminous surface, and concrete curb and gutter. Rahn Road south of Co. Rd. No. 30 to Shale Lane for the most part has maintained its grade and cross section. This is due not only because the traffic volumes are considerably less than north of Co. Rd. No. 30 but also because the subgrade soils are considerably better. However, the existing bi- tuminous surface in conjunction with the abutting bituminous curb has provided 15 years of service and for a collector street is at the point where a seal coat is no longer the most cost effective approach from a maintenance stand - Page 2. 3880c �3 point. Therefore, it is recommended a bituminous overlay be constructed on Rahn Road south of Co. Rd. No. 30 to a point_150' south of Shale lane in con- junction with new concrete curb and gutter. To construct a bituminous overlay at this time will also result in a minimal amount of patching and future main- tenance. As previously mentioned, the existing width of Rahn Road is 36 feet face of curb to face of curb and that Rahn Road is a Municipal State Aid Street. To utilize State Aid Funds, Rahn Road must be upgraded in accordance with a Municipal State Aid Standards. As a result, if State Aid Funds are to be used • only certain street widths can be considered. Various street widths and their respective functions are listed below: 36 feet - two thru lanes with one parking lane 40 feet - two thru lanes with one turn lane and no parking 44 feet - two thru lanes with two parking lanes on each side 48 feet - four thru lanes with no parking Beau De Rue Drive and Rahn Road north of Beau De Rue Drive are presently 44 feet wide. Rahn Road from a point 150 feet south of Shale Lane to Co. Rd. • No. 32 (Cliff Road) is also 44 feet wide. It is recommended Rahn Road from Co. Rd. No. 30 to a point 150 feet south of Shale Lane be constructed to a 44 feet width such that the horizontal location of the west curb line will not change. The additional 8 feet width will be constructed entirely on the east side where ample right-of-way exist, except for one unplatted parcel 210 feet long. This will provide a consistent width from co. Rd. No. 30 to Co. Rd. No. 32 and also provide two parking lanes. It is also proposed to construct a 5' wide concrete sidewalk on the east side. From Co. Rd. No. 30 to Turquoise Trail the existing right-of-way is 66 feet except at the two large apartment complexes where the right-of-way is 73 Page 3. 3880c I4 feet. Approximately 22 residential homes access to Rahn Road through this portion in which half are located on each side of the street. Due to the min- imal existing right-of-way, it is recommended the street width remain 36 feet and that parking be provided along the west side only with no parking on the east side. It is recommended the street width be increased at Co. Rd. No. 30 to 40 feet to privide a left turn lane to the east. A 5' wide concrete side- walk is proposed along the east side from Co. Rd. No. 30 to Carnelian Lane and on the west side from Carnelian Lane to Turquoise Trail. At this point, it will connect to an existing sidewalk. The sidewalk will be constructed l foot • in from the property line thus providing an 8.5 feet boulevard. An alternate is included for consideration which provides for a 44 feet wide street from Co. Rd. No. 30 to Turquoise Trail. A 44 feet width is being considered due to the ability to provide parking on both sides if required or necessary. How- ever, some of the concerns in constructing a 44' wide street is that the street would have to be widened 4 feet on each side in addition to acquiring additional right-of-way for the sidewalk if an 8.5 feet boulevard is to be maintained. Also the additional cost would be the responsibility of the Major • Street Fund and would not be assessed. From Turquoise Lane to Beau De Rue Drive, it is recommended Rahn Road be constructed 40 feet wide with two thru lanes and a center turn lane. It is felt parking is not necessary in this area due to the steep grade that exists on Rahn Road. A center turning lane is also recommended because of the high amount of turning movements into the high density apartment complex and onto Turquoise Trail which also serves as a neighborhood collector. A left turn lane will be provided at both Beau De Rue Drive and Turquoise Trail. 3880c Page 4. IS It is proposed that Rahn Road be constructed to a 9 ton design thickness in accordance with Municipal State Aid Standards. Traffic volumes and sub - grade soil conditions are utilized in determining the design thickness. Adjustment of existing structures (manholes, catch basin, valves, etc.) is also included in conjunction with restoration of boulevards and driveways. AREA TO BE INCLUDED: Page 5. 3880c 16 ASSESSMENT AREA • SECTION 19 NE 1/4 HIGH SITE TERRACE Parcel 030-09 Lot 1, Block 1 Parcel 040-09 MEADOW LAND FIRST ADDITION Parcel 050-09 Block 1, Lot 103, 104 Parcel 010-10 Block 4, Lot 1 Parcel 020-10 CEDAR GROVE NO. 1 Parcel 031-10 Block 9, Lots 1-5 SECTION 20, NW 1/4 Block 11, Lot 11 • Parcel 010-28 CEDAR GROVE NO. 2 Parcel 010-29 Block 1, Lots 30-47 SECTION 20, SW 1/4 CEDAR GROVE NO. 3 Parcel 010-52 Block 3, Lot 8 SECTION 29, NW 1/4 CEDAR GROVE NO. 4 Parcel 012-26 Block 1, Lot 18-26 KEN APPELBAUM ADDITION CEDAR GROVE NO. 5 Lot 1, Block 2 Block 3, Lot 10, 11 EAGAN ON THE GREEN Block 4, Lot 9-16 Lot 1, Block 1 Page 5. 3880c 16 COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. The total estimated project cost is $761,900 which includes contingencies and all related overhead. Overhead costs are estimated at 27% and include legal, engineering, administration, and bond interest. As previously indicated an alternate is included for constructing a 44' wide street from Co. Rd. No. 30 to Turquoise Trail in lieu of 36' wide street. A detail. cost. estimate is not included in Appendix A, however, a de- tailed cost analysis was done and the total estimated project would increase to $830,710. This represents a cost increase of $68,810 which does not in- clude any additional costs to acquire easements. • ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included in Appendix B located at the back of this report. Three assessment rates were determined in assessing the abutting property within this project. The three rates and their respective amounts are listed below: Residential Rate $1,746/Lot Equivalent Multiple Rate $2,619/Lot Equivalent • Commercial Rate $54.96/F.F. The residential rate was determined based on the rate established in the feasibility report for Cedar Grove No. 3, 4, & 5 Street Reconstruction - Proj- ect No. 413. All residential platted lots are to be assessed on a per lot basis. Residential property which is not platted is proposed to be assessed on a lot equivalent basis in which one lot equivalent is considered 75 feet. Residential corner lots are proposed to be assessed only if their driveway access is directly onto Rahn Road. Property which is not considered residen- tial or commercial is proposed to be assessed at the multiple rate (churches, Page 6. 3880c 7 apartments, etc.) on a lot equivalent basis. The multiple rate is 150% more than the residential rate. The commercial rate per front foot is determined by dividing the total project cost by the lineal feet of street constructed times 2 ($761,900 r (6931 L.F. x 2) _ $54.96/F.F.). Commercial property is proposed to be assessed on a front foot basis. REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: Project Cost Revenue Balance Street $761,900 • Street Assessment $238,000 TOTAL $761,900 $238,000 —$523,900 It is anticipated $523,900 will be required from the Major Street Fund. It should be noted, however, that all construction costs and a portion of the overhead costs will be eligible for Municipal State Aid Funds. In the event the alternate is approved, the Major Street Fund Obligation will increase approximately $68,810 representing a total estimated Major Street Fund Obligation of $592,710 ($523,900 + $68,810 = $592,710). • PROJECT SCHEDULE Present Feasibility Report October 16, 1984 Public Hearing January 3, 1985 Approve Plans 6 Specifications Winter, 1985 Open Bids Spring, 1985 Award Contract Spring, 1985 Construction Completion Fall, 1985 Final Assessment Hearing Spring, 1986 First Payment Due with Real Estate Taxes May, 1987 Page 7. 3880c 13 APPENDIX A PRELIMINARY COST ESTIMATE RAHN ROAD (BEAU DE RUE DRIVE TO SHALE LANE) STREET IMPROVEMENTS PROJECT NO. 405 8 Each Transplant existing tree @ $200.00/each $ 1,600 13,900 Lin.ft. Remove bituminous curb @ $0.60/lin.ft. 8,340 16,900 Sq.yds. Remove bituminous surface @ $1.00/sq.yd. 16,900 350 Sq.yds. Remove concrete surface @ $3.00/sq.yd. 1,050 200 Lin.ft. Remove concrete curb 6 gutter @ $2.00/lin.ft. 400 14,000 Cu.yds. Common excavation @ $3.00/cu.yd. 42,000 3,000 Cu.yds. Subgrade excavation @ $4.00/cu.yd. 12,000 • 15,000 Ton Class 5 aggregate base @ $5.00/ton 75,000 4,300 Ton Bituminous base course @ $10.00/ton 43,000 -2,700 Ton Bituminous binder 6 leveling course @ $11.00/ton 29,700 2,700 Tori Bituminous wear course @ $11.00/ton 29,700 . 500 Ton Bituminous material for mixture @ $210.00/ton 105,000 3,200 Gals. Bituminous material for tack coat @ $1.50/gal. 4,800 14,200 Lin.ft. B618 concrete curb 6 gutter @ $5.00/lin.ft. 71,000 800 Sq.yds. Bituminous driveway repair @ $10.00/sq.yd. 8,000 .240 Sq.yds. Concrete driveway repair @ $24.00/sq.yd. 5,760 29,500 Sq.ft. Concrete sidewalk w/granular base @ $1.50/sq.ft. 44,250 21 Each Reconstruct catch basin .@ $800.00/each 16,800 • 4 Each Relocate hydrant @ $600.00/each 2,400 200 Lin.ft. Lower existing water main @ $20.00/lin.ft. 4,000 200 Lin.ft. RCP storm sewer in pl. @ $24.00/lin.ft. 4,800 35 Each Adjust manhole @ $200.00/each 7,000 15 Each Adjust gate valve and box @ $150.00/each 2,250 21,000 Lin.ft. Stripping and signing @$0.15/lin.ft. 3,150 15,500 Sq.yds. Sod w/topsoil @ $1.90/sq.yd. 29,450 1.0 Acre Seed w/mulch and fertilizer @ $3,000.00/ac. 3,000 Total $571,350 +5% Contingencies 28,570 $599,920 +27% Legal, Engrng., Admin. 6 Bond Interest 161,980 TOTAL............................................ $761,900 Page 8. 3880c 19 APPENDIX B PRELIMINARY ASSESSMENT ROLL RAHN ROAD (BEAU DE RUE DRIVE TO SHALE LANE) STREET IMPROVEMENTS PROJECT NO. 405 A.) UNPLATTED PARCELS 2.34 lot equiv. $1,746/lot Parcel $ Assessable Rate/Lot Total Description equiv. Lot Equiv.,F.F. Equiv., F.F. Assessment SECTION 19, NE 1/4 SECTION 20, SW 1/4 Parcel 030-09 3.97 lot equiv. (1) $2,619/lot equiv. $ 10,397 Parcel 040-09 3.09 lot equiv. 1,746/lot equiv. 5,395 • Parcel 050-09 1.79 lot equiv. 2,619/lot equiv. 4,688 Parcel 010-10 150 F.F. 2.8 54.96/F.F. 8,244 Parcel 020-10 220 F.F. 4,889 54.96/F.F. 12,091 Parcel 031-10 16.61 lot equiv. 2,619/lot equiv. 43,502 11 SECTION 20, NW 1/4 Parcel 010-28 2.34 lot equiv. $1,746/lot equiv. $ 4,086 Parcel 010-29 6.37 lot equiv. 2,619/lot equiv. 16,683 SECTION 20, SW 1/4 Parcel 010-52 3.49 lot equiv. $2,619/lot equiv. $ 9,140 SECTION 29, NW 1/4 Parcel 012-26 2.8 lot equiv. $1,746/lot equiv. $ 4,889 KEN APPELBAUM ADDITION Lot 1, Block 2 1.10 lot equiv.(1) $2,619/lot equiv. $ 2,881 EAGAN ON THE GREEN Lot 1, Block 1 5.18 lot equiv. $2,619/lot equiv. $ 13,566 HIGH SITE TERRACE Lot 1, Block 1 7.78 lot equiv. $2,619/lot equiv. $ 20,376 (1) Includes 75' corner lot credit. Page 9. 3880c Z Parcel GROVE NO. 1 Assessable Description 9; Lots 1-5 5 lot equiv. $1,746/lot equiv. Lot Equiv.,F.F. MEADOW LAND FIRST ADDITION CEDAR GROVE NO. 2 Block 1, Lot 103 1 lot equiv. Block 1, Lot 104 1 lot equiv. Block 4, Lot 1 1 lot equiv. Rate/Lot Total Equiv., F.F. Assessment $1,746/lot equiv. $ 1,746 1,746/lot equiv. 1,746 1,746/lot equiv. 1,746 CEDAR GROVE NO. 1 Block 9; Lots 1-5 5 lot equiv. $1,746/lot equiv. $ 8,730 Block 11, Lot 11 1 lot equiv. 1,746/lot equiv. 1,746 CEDAR GROVE NO. 2 Block 1, Lots 30-47 18 lot equiv. $1,746/lot equiv. $ 31,428 • CEDAR GROVE NO. 3 Block 3, Lot 8 1 lot equiv. $1,746/lot equiv. $ 1,746 CEDAR GROVE NO. 4 Block 1, Lot 18-26 9 lot equiv. $1,746/lot equiv. $ 15,714 CEDAR GROVE NO. 5 Block 3, Lot 10, 11 2 lot equiv. $1,746/lot equiv. $ 3,492 Block 4, Lot 9-16 8 lot equiv. 1,746/lot equiv. 13,968 $238,000 • Page 10. 3880c Z LEGEND, ASSESSMENT RATES ® RESIDENTIAL ® MULTIPLE sommumm COMMERCIAL 75' CORNER LOT CREDIT SECTION B 9 ' o r @ G EiSLLO u RAHN ROAD BEGIN PROJECT END PROJECT. SECTION A i JJ wUj"I is 0_j 0a w RAHN ROAD x-�- • C7 m m C .w. z z z Y z Z = = 2 J =O 70 Y 3 Z z Tc j cr� 3 Y m m 3:C5 X m ? m a in z a. N a vi z cn w w N z 8 14 14 8.1-0. { �8-.�.14-, 14 .-X8..55 14 12 14 66-103 I 66-73 SIX 66 FL SECTION A SECTION B SECTION C ( SECTION B -ALT. ) SONESTROO, ROSENE. ANDERLIK RAHN ROAD a ASSOCIATES, INC. Consulting Engineers STREET RECONSTRUCTION I St. Paul, Minn. EAGAN, MINNESOTA Date:ocT.,1984 PROD. NO. Comm.49307 405 ZZ Agenda Information Memo January 2, 1985 City Council Meeting Page Eight VACATION/PONDING EASEMENT/HOLMES ADDN. B. Vacation of Ponding Easement, Holmes Addition -- On December 4, the City Council authorized the execution of a Quit Claim document releasing all previously acquired rights associated with a ponding and utility easement dedicated to the City in 1972 over that portion of the property now platted as the Holmes Addition. Subsequent to that action, representatives of the Title Insurance Company indicate that this easement must be vacated by a formal public hearing process to clear all title questions. While it was originally intended that all notices would be published in anticipationof scheduling the public hearing for the January • 2 meeting, the holiday schedule of the legal newspapers precluded the proper length of notification and publication. Subsequently, this item must be continued until the January 15 meeting to comply with all required procedures. U] ACTION TO BE CONSIDERED ON THIS ITEM: Continue the public hearing for the vacation of the ponding easement over the Holmes Addition until January 15, 1985. 23 Agenda Information Memo January 2, 1985 City Council Meeting Page Nine OLD BUSINESS OFF -SALE LIQUOR LICENSES/1985 A. Status of Off -Sale Liquor Licenses for 1985 -- At the February 7, 1984 City Council meeting, a motion was approved as follows: "Smith moved, Blomquist seconded the motion not to change the off - sale liquor license policy and to require that one of the active, existing licenses be activated in southern Eagan in 1984 or to be open to application. Smith, Blomquist and Wachter voted in favor; Thomas voted nay and Egan abstained. Egan then moved, Wachter seconded the motion that the Council consider the renewal of the Parranto application in 1985 if the license is not activated in • 1984. All voted yes." The City has notified Mr. J. E. Parranto in a letter dated February 14 that his license must be used during 1984 or the license will be available for another applicant. Also, a letter was sent to Mr. Parranto dated October 26, 1984 reminding him of the City Council's action at the February 7 meeting. Copies of those letters are enclosed for review by the City Council on pages �,S " through z 6 . This item is placed on the agenda to address the motion that was passed on February 7 to "consider the renewal of the Parranto application in 1985 if the license is not activated in 1984". The application was processed with all other liquor licenses in the early fall of 1984. However, to date, the City' has not received a specific location or intended purpose for the license and therefore this item is placed on the agenda for fur- ther consideration regarding the ongoing renewal of the Parranto liquor license. ACTION TO BE CONSIDERED ON THIS ITEM: To further consider the off- • sale liquor license that was granted to J. E. Parranto. Z4 7% 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 October 26, 1984 BEA BLOMQUIST Mw« THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER ci u d MBm s THOMAS HEDGES Clty AtlmirvWWV EUGENE VAN OVERBEKE City CIB MR. JEAN E. PARRANTO 3804 SIBLEY MEMORIAL HIGHWAY EAGAN, MN 55122 Re: J. E. Parranto Liquors Off -Sale Intoxicating Liquor License Dear Mr. Parranto: In official action at a regular meeting held October 16, 1984, the City Council renewed the above referenced license for 1985. I have been instructed to remind you, however, of the action taken previously at the February 7, 1984, meeting at which time the City Council stated that if this license was not actually used during 1984 it would be available for another applicant. A copy of my letter notifying you of that action is enclosed for your review. You are therefore being put on notice that the 1985 renewal does not alter the City Council's action of February 7. Unless the license issued to you is actually used during 1984, the City Council is planning .to hold a public hearing in January of 1985 to determine a new course of action. Please contact the appropriate City official, if you have any additional questions regarding your license. Sincerely, E, \v041 E. J. VanOverbeke Finance Director/City Clerk EJV/sl CC: Thomas L. Hedges, City Administrator Enclosure 25 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY c1ty ®F ecag a 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 Mayo, PHONE: (612) 454-8100 THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER Coumd Me W'o February 14, 1984 THOMAS HEDGES CII, Aamm ?'.F t EUGENE VAN OVERBEKE Coy Cwk MR JEAN E PARRANTO 3804 SIB MEM HWY EAGAN MN 55122 Re: J. E. Parranto Liquors Off -Sale Intoxicating Liquor License Dear Mr. Parranto: In official action at a regular meeting held February 7, 1984, the City Council directed my office to notify you that the above referenced license must be used during 1984 or the license will be available for another applicant. The City Council has determined that four off -sale licenses located in various geographical areas of the City are appropriate. However, it is important that the .licenses which are issued are in fact used. Please contact the City if you have this action. Sincerely, E. J. VanOverbeke Finance Director/City Clerk cc: Thomas L. Hedges, City Administrator EJV/kf any questions regarding 26 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY • Agenda Information Memo January 2, 1985 City Council Meeting Page Ten M.C.R.S. INDUSTRY, INC., CONTRACTOR LICENSE B. M.C.R.S. Industry, Inc., Contractor License -- Chief Building Inspector Peterson has further reviewed the contractor license ap- plication as 'submitted by Jim McMann and Rheynard Walton under the business name of M.C.R.S. Industries, Inc. For a copy of that re- port, refer to page Z$ The City Administrator has suggested that Mr. McMann provide the City with a letter stating that Mr. Quam is no longer affiliated with M.C.R.S. Industries, Inc., and further that the City be provided a copy of the articles of incorporation. To date, the City has not received this information, and if the in- formation is not received on Monday, the City Administrator will recommend that this item be pulled from the agenda and continued indefinitely. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a contrac- tor license for M.C.R.S. Industries, Inc. a-7 MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE PETERSON, CHIEF BUILDING OFFICIAL Sjo DATE: DECEMBER 26, 1984 RE: CONTRACTORS LICENSE FOR JIM MCMANN & RHEYNARD WALTON dba MC.R.S.IND INC P.O. BOX 24427 APPLE VALLEY, MN 55124 The license bond of $5,000, the Certificate of Insurance for $300,000 in aggregate and the $25.00 filing fee is on file with the City. This company has apparently been formed to install Dynamic manufactured homes of Detroit • Lakes, Minnesota in this area. These homes are certified by the State of Minnesota and applicants for the contractors license are real estate sales persons and have done a few conventional dwellings in Apple Valley and Lakeville. However, their references seem based solely on the manufactured modular home which is set in place on a wood foundation. This contractor's license application was held back from the December 18, 1984 City of Eagan Council Meeting because upon screening the references, it was found that Mr. McMann had been affiliated at one time with a Mr. Quam who was doing business as Gold Key Realty and Sunwood Energy Homes. Mr. Quam's companies were noted for their disregard of City policies and their clients in Mendota Heights, Cottage Grove and Eagan such as starting construction without building permits and not calling for inspections. Mr. Quam has a history of returning for a license under a new name. I have been attempting, with little success, to insure that there is no connection between MC.R.S. Industrial Inc. and Mr. Quam in this license application as I will not license Mr. Quam to build in Eagan. Until MC.R.S. can provide better references in regards to past performance, the department cannot recommend licensing. • a� Agenda Information Memo January 2, 1985 City Council Meeting Page Eleven LEMAY LAKE 1ST ADDITION/PRELIMINARY PLAT A. Alscor/Opus Co., for Preliminary Plat of Lemay Lake 1st Addition & a Concept Plan for Adjacent Commercial Land, Consisting of Approx- imately 290 Apartment Units -- A public hearing was held by the Ad- visory Planning Commission at their last regular meeting held on December 20, 1984 to consider a preliminary plat of Lemay Lake 1st Addition and a concept plan for adjacent commercial land, consisting of approximately 290 apartment units on 17.7 acres. As the City Council recalls, this item was first reviewed by the APC at the Sep- tember 25 planning commission meeting and then by the City Council • at the October 16 meeting. There were a number of concerns expres- sed at that meeting regarding the need for an overall concept plan to determine how this project would relate to future development adjacent to the I -35E corridor and also property owners residing around Lemay Lake. The Opus Corporation has revised the plan and prepared a new plat and concept plan for the development of adjacent commercial land for review by the APC. The Advisory Planning Com- mission is recommending approval of the revised plan subject to some addtional conditions that were agreed to as a result of the public hearing and planning commission discussion. The City Administrator has asked the Planning Department to coordinate the conditions that were reviewed and set forth at both the September 25 and December 20 planning commission meetings, which include recommendations by the commission and City staff into one consolidated list of recom- mendations for review by the City Council. The list of recommenda- tions is a part of the information for review by the City Council. For additional information on this item, refer to the City Planner • planning and engineering report found on pages ?L through 3% For a copy of the Advisory Parks and Recreation Commission recom- mendation regarding park land dedication for Lemay Lake 1st Addi- tion, refer to a memorandum prepared by the Director of Parks & Re- creation and dated October 12, 1984, found on page _71�. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the pre- liminary plat of Lemay Lake 1st Addition as presented. Note: For additional information regarding the action taken by the Advisory Planning Commission, refer to a copy of those minutes found on pages through -'H . 29 MEMO TO: CHARLES HALL & THE ADVISORY PLANNING COMMISSION FROM: DALE C. RUNKLE, CITY PLANNER DATE: DECEMBER 12, 1984 SUBJECT: UPDATE ON LEMAY LAKE 1ST ADDITION The Advisory Planning Commission reviewed Lemay Lake 1st Addition at the September 25, 1984 Planning Commission meeting. This item was then scheduled for the October 16,' 1984 City Council meeting. At this City Council meeting, the Council had issues concerning this development in regard to adjacent property to the east. They wanted an overall concept plan as.to how this access to Lemay Lake would tie in to the property to the east. The applicants have worked with the adjacent property owners to provide an overall circulation pattern as to how the property to the east will develop. In this concept plan, there are three (3) commercial buildings abutting Lone Oak Rd. and I -35E. The applicants have illustrated two restaurants and a car service facility. • To the south, the applicants are proposing two (2) additional office buildings with a circulation pattern of either a "Y" design, with two cul—de—sacs looping the cul—de—sacs through private drives, or it could be potentially converted into an overall loop street, whichever the City would .require. Also, there have been a number of concept plans showing either two smaller office buildings or one larger office building which could develop on the site and still provide adequate circulation. In review of this concept, the zoning is not exactly as what is being proposed. Therefore, if the City agrees with the concept, the applicants should then request a zoning to conform with this use if the City agrees with the proposed concept in use in this location. The second issue was regarding access to this development. In reviewing this proposal again, it has been determined the major access will be the extension of Eagandale Blvd. to the south as proposed. There would be one minor access, • or right in, right out to the west of Eagandale Blvd. and between Poplar Dr. The. minor access would be a right in, right out and would provide additional circulation to the development. However, another major access, or looping a minor access through this development, does not appear to be feasibile for the layout of this particular site. The applicants have reviewed this proposal with Dakota County and it is the City's understanding that Dakota County will allow a secondary access, however, not a second major access to this development proposal. Another issue the Council had was with density of this development request. Staff has recalculated the density of this development and it was determined that the net developable acres of the site was 17.71 acres and the applicants, according to their mix of dwelling units, were 15,752 sq. ft. over the allotted square footage for the 1/3 or 96 one bedroom and 2/3 two bedroom units or 192 units. In changing this mix, by reducing the number of 2's and adding it to the number of 11s, the applicants can come within the square footage of the ordinance for developable density. In review of the total site density, 30 APC - UPDATE ON LEMAY LAKE 1ST ADDITION DECEMBER 12, 1984 PAGE TWO the applicants are at 16.2 units per net acre. Even though these units do meet the ordinance criteria, the City has indicated that this density is high and would like to potentially negotiate a reduction in units. If the applicant reduced the site density by 24 units, it would then have a net density of 15 units per acre which may be more attractive to the City for a development proposal. The last item that Staff would like to mention is that since the time. this application had been reviewed by the APC and City Council, the City has adopted the Shoreline Zoning Ordinance. Staff is reviewing this development against the shoreline criteria and has also scheduled a meeting with the DNR to review this site plan in regard to the Shoreline Ordinance criteria. Staff will update the APC as to the outcome of the meeting with DNR and hopefully have letters from them regarding their concerns of this development proposal. This meeting has not taken place, but will have occurred prior the Public Hearing of November 20, 1984. Staff has included the original Staff Report dated 9/18/84 for your review because the site plan has not changed substantially and only minor revisions have been made in access off of Eagandale Blvd. The proposed development will consist of the 3 buildings and are in the same locations as was originally proposed. Therefore, the Staff report will give background information on density, setbacks, etc. in review of this request. If you have any questions or would like additional information, please contact me at the City Hall. Sincerely, Xunkle DCR:jbd ENGINEERING COMMENTS - LEMAY LAKE 1ST ADDITION The major revision from the September 18,-1984 plan, is the alignment of Eagan - dale Place. Rather than dead ending into the property to the east of this proposed development, it now has a reverse curve which places one half of the street right-of-way on this development with the other half of the street right-of-way to be located on the parcel to the east. Staff has no problem with this alignment as proposed. This alignment will provide excellent access into the parcel between this development and I -35E. Staff prefers the looped public street alternative over the 2 cul-de-sac alternative from a maintenance and public safety standpoint. As for the physical construction Eagandale Pl. be a minimum of 40' north extension of Eagandale Pl. two-way traffic with turning lanes. of the street, Staff would recommend that wide between Lone Oak Rd. & the proposed o the east. This width will provide for 31 I* • APC UPDATE ON LEMAY LAKE 1ST ADDITION DECEMBER 12, 1984 PAGE THREE The right-of-way being proposed to be dedicated for Eagandale P1. is 60'. Staff feels that where the wider street will be required, also a wider right-of- way should also be required. Therefore, this development shall either increase the right-of-way width to 80' for Eagandale Pl. where the above referenced 40' wide street will be required or provide a 20' utility easement adjacent the right-of-way in lieu of the normal 10' utility easement required. In addition, the half right-of-way for Eagandale P1., located on the parcel east of this development, should also be included on the final plat. All remaining information pertaining to this proposed development as reported in the September 18th Engineering Report to the APC remains the same. RECOMMENDATIONS (Revised) 1. No additional storm water runoff be added to the existing 48" storm sewer, unless the existing storm sewer is increased in size accordingly. 2. Public improvements shall be petitioned by the developer and ordered in is by Council prior to final plat approval. 3. This development shall be responsible for constructing a 5' concrete walk along its Lone Oak Rd. frontage. 4. A minimum 50' half right-of-way shall be dedicated for Lone Oak Rd. 5. If a 60' right-of-way for Eagandale P1. is dedicated, then a 20' utility easement will be required to be dedicated adjacent to public right-of-way as required by Staff. 6. This development shall be responsible for its trunk storm sewer area and final benefit from trunk watermain assessments at the rates in effect at the time of final platting. 7. Easements for ponding, watermain and sanitary sewer shall be dedicated • on the final plat. 8. All costs for public improvements associated with this development shall be the sole responsibility of this development. 9. The access driveway to the southwesterly 114 unit complex will be required to be a minimum of 32' in width. 10. Eagandale Place must align with Eagandale Boulevard to provide for a four-way intersection. 11. Catch basins and skimming devices be provided with the development in order to keep the water as clean as possible before entering Lemay Lake. 12. The loop concept be the alternate accepted for the circulation to the sketch plan on the east. 13. The driveway, providing access to the westerly apt. complex, be altered in order that less of an angle is provided in this driveway access. 3z APC UPDATE ON LEMAY LAKE IST ADDITION DECEMBER 12, 1984 PAGE YOUR Conditions (continued) 14. The plat be subject to Dakota County Plat Commission's review and comments because of the acces onto Lone Oak Road. 15. A detailed grading, drainage and erosion control plan shall be submitted and approved by City Staff prior to final plat review. 16.. A detailed landscape plan shall be submitted and an adequate landscape bond shall be required and not released until 1 year after the landscaping has been completed. The applicant provide evergreen screening on the berm on the west side and an 8', berm be provided on the north portion of the west side. Also, with evergreen planting on the top. 17.. Prior to conversion of these units for condominium or owner occupancy, a Homeowner's Association shall be established and a copy of the Declara- tion and Covenants be reviewed by the City prior to the condominiumizing of the units. • 18. The private drive shall be reviewed by the City Engineer and these drives shall meet the specifications of the City for private drives. The parking lots shall have asphalt surfacing and concrete curbing around the peri- meter where parking will not be expanded. 19. The parking stall dimensions shall be a minimum of 10 feet in width. 20. The plat shall be subject to the Park Commission's review & comments for park dedications. 21. The garage space shall be attached in the rental structure of the dwelling unit. 22. The trail system between the two -114 unit buildings shall be maintained and snow plowed in order that adequate fire protection can be provided ' • to each of the buildings. 23. All other City ordinances shall be adhered to. 33 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT — LEMAY LAKE 1ST ADDITION APPLICANT: BOB WORTHINGTON & TOM HEALEY LOCATION: PART OF NE'k OF THE NA OF SECTION 10 EXISTING ZONING. R-4 (RESIDENTIAL MULTIPLE DISTRICT) DATE OF PUBLIC HEARING: SEPTEMBER 25, 1984 DATE OF REPORT: SEPTEMBER 18, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted for Preliminary Plat approval for Lemay Lake 1st Addition consisting of approximately 17.7 acres and containing 288 dwelling units located in the NEk of the NWZ of Section 10. ZONING & LAND USE Presently the property is zoned R-4 (Residential Multiple) and would only allow high density multiple development on the parcel. The Comprehensive Guide Plan designates this parcel as an R-3 (Mixed Residential) with 6 to 12 dwelling units per acre. The development proposal consists of 16 units per acre which is slightly higher than the Comprehensive Guide Plan, however, it is within the guidelines of the R-4 zoning district. COMMENTS In review of this development proposal, there are two people that should be • mentioned. The first person is Mr. Robert Worthington of Opus Corporation. This parcel has been owned by Opus for a number of years and has had a multiple zoning on this property during that time. Opus Corporation's involvement is to plat the property in order that the multiple would be allowed as proposed. Mr. Tom Healey, President of Healey Ramme Company, are the developers of the proposed development project. They have built multiple projects in Minnetonka and Bloomington and are now proposing development in the City of Eagan. The proposed development consists of 3 multiple buildings; one building contain— ing 60 dwelling units and the remaining two containing 114 dwelling units each. It is Staff's understanding that the mix within the project will be, 1/3 of the units having 1 bedroom and 2/3 of the units having 2 bedrooms for a total of 288 dwelling units. The development will be a 3 story apartment complex with each of the buildings having underground parking. The applicants are proposing to have 288 underground parking spaces and 288 surface parking for a total of 2 parking spaces per unit. This has been permissible with the understanding and condition that each of the garage spaces be part of the rental price of the dwelling unit. The applicants have indicated that this will be incorporated into their rental package. PRELIMINARY PLAT — LEMAY LAKE 1ST ADDITION APC — SEPTEMBER 25, 1984 PAGE 2. In review of the site plan, all buildings meet and exceed all of the setback requirements from all property lines. Access to this development is proposed from Lone Oak Road. They are proposing to extend Eagandale Blvd. to the south and loop this street easterly to provide access to the property to the east. Access would be taken from this extension of Eagandale south of Lone Oak Road. The applicants are also proposing one additional access from Lone Oak Road on the west side of the property. This would be a private street or drive which would provide access to approximately 1 to 1/2 buildings. The most northerly building would have access either the proposed private street and the access from Eagandale extension. The site plan has been designed in order to provide as many views to Lemay Lake as can be obtained on the site. The buildings are angled slightly in order to maximize the number of views to Lemay Lake. The development is also proposing an amenity package which would include a pool or central amenity feature and pathway to Lemay Lake. They are also working with the Park Department in order to essentially dedicate some trailway easements around Lemay Lake. This item will be before the Park's Commission on October • 4 for their review. In reviewing the outside parking, it appears that the 288 spaces would be the number required. In scaling these dimensions, it appears that these spaces have been laid out at a 9 foot width and the ordinance would require that these be expanded to a 10 foot width by either an 18 or 20 foot dimension in order to come into conformance with the Eagan parking requirements. • 5S MEMO TO: ADVISORY PLANNING COMMISSION, C/O DALE C RUNKLE, CITY PLANNER FROM: RICHARD M HEFTI, ASSISTANT CITY ENGINEER DATE: SEPTEMBER 18, 1984 SUBJECT: LEMAY LAKE 1ST ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council: GRADING/DRAINAGE Some grading has already been accomplished over this parcel under a grading permit issued to OPUS. This work was done in conjunction with the excavation for 35-E. Subsequently, grading was accomplished in such a way that all • drainage was directed southerly towards LeMay Lake. A 48" diameter storm sewer presently passes through this development with LeMay Lake being its ultimate discharge point. This storm sewer provides drainage for 104 acres of land located within the Eagandale Center Industrial Park No. 1 as shown in Figure 1. A review of the capacity of this storm sewer indicates that with full development of the industrial land this storm sewer line will be easily at its capacity. Therefore, staff recommends that no additional storm sewer from this development be directed into the existing 48" diameter storm sewer line. However, since approximately the most southerly 250 feet of the existing storm sewer must be relocated to accomodate this development, this portion of the storm sewer line could be increased to accomodate storm water runoff from the area designated Building C. The original grading plan as submitted by OPUS Corporation revealed a berm along the westerly property line adjacent the residential development. However, this berm was not developed in its entirety. It is staff's understand- ing the adjacent residents felt the proposed berm was too massive and requested • its reduction and/or elimination. If a landscaping berm will be required as a part of this proposed development, it should not impair drainage from the residential development that naturally flows easterly. Staff's last concern regarding the proposed grading plan over this proposed development is that the two berms shown along Lone Oak Road not restrict vehicle sight distance for safe access onto Lone Oak Road. Since LeMay Lake is classified as a general recreation lake and under the jurisdiction of the Department of Natural Resources, strict adherence to an approved grading and erosion control plan must be observed. Staff would recommend that all erosion control be in place prior to commencement of any grading activities. UTILITIES Utilities of sufficient size, capacity and depth exist within the proximity of this proposed development to provide service to it as shown by Figure 2. As can be seen by Figure 2, a 12" sanitary sewer is stubbed to the west line of this proposed development. A 16" trunk water main is in place along ADVISORY PLANNING COMMISSION SEPTEMBER 18, 1984 PAGE 2 the south side of Lone Oak Road across the entire northerly boundary of this proposed development. An 8" stub has been provided in the location of the Eagandale Boulevard and Lone Oak Road intersection. This development is proposing on extending the 12" sanitary sewer through to its easterly property line with services branching from it to handle each building. The water main layout and number of hydrants as proposed is adequate with the exception that the water main stubbed at the fire hydrant northeast of Building A should be continued northerly to complete an 8" loop with the 8" stub which was mentioned previously. Also, the water main on the west side of Building B should be extended from the termination point at the fire hydrant to the west and continue into the dead-end water main in place along Poppler Drive. Finally, the water main located east of Building C should be stubbed out to the east property line to provide future looping to the adjacent parcel. It is staff's understanding this development proposes to install these utility improvements under City contract. Subsequently, it shall be the responsibility of this development to petition for these improvements. These improvements must be ordered in by Council prior to final plat approval. STREETS Lone Oak Road consists of the only existing street providing access to this proposed development. Lone Oak Road is under the jurisdiction of Dakota County and is presently built to a four -lane rural section adjacent this development. It is anticipated that the ultimate development of Lone Oak Road' will incorporate a concrete median with full turning access only at the Eagandale Boulevard intersection. The internal access to this development is being proposed by providing a public street under the name of Eagandale Place. This proposed street will have to be in alignment with Eagandale Boulevard. Internal access to the apartment buildings will be by way of private drives. The private drives shall be a minimum of 28 feet wide with bituminous paving and concrete curb and gutter. However, staff would recommend that the private drive proposed onto Lone Oak Road to service Building B shall be a minimum of 32 feet wide to the north underground garage entrance since this is the only access to this apartment building. The petition for utility improvement shall also include a request for installing Eagandale Place under City contract. RICHT-OF-WAY/EASEMENTS A minimum of a 50 -foot half right-of-way shall be dedicated adjacent this development for Lone Oak Road. A 60 -foot right-of-way shall be dedicated for Eagandale Place. 37 E • ADVISORY PLANNING COMMISSION SEPTEMBER 18, 1984 PAGE 3 Easements of sufficient width shall be dedicated over the sanitary sewer, water main and storm sewer. Also, a ponding easement will be required to encompass the high water elevation of 877. In addition, a 10 foot utility easement will be required to be dedicated adjacent all public right-of-way with a 5. foot drainage utility easement being dedicated adjacent all remaining lot lines. ASSESSMENTS Trunk area water and sanitary sewer have been previously assessed over this existing development, parcels 10-01000-010-25 and 26. This leaves trunk area storm sewer and lateral benefit from trunk water main assessments as the responsibility of this development. The following table summarizes • these assessment responsibilities of this development. ASSESSMENT SUMMARY TABLE Trunk Storm Sewer Area 774,000 S.F. $0.057/S.F. $44,118 Lateral Benefit from Trunk Water :lain 663 $10.84/F.F. $ 7,187 TOTAL ESTIMATED ASSESSMENT $51,305 Final amounts will be determined based upon final plat net area, excluding public right-of-way and dedicated ponding easements, and at the rates in effect at the time of final platting. • All costs for public improvements shall be the sole responsibility of this development. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at the September 26, 1984, meeting. Respectfully submitted, Richard M. Heft', P.E. Assistant City Engineer RMH/jj MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & DATE: OCTOBER 12, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION LEMAY LAKE 1ST ADDITION At a special meeting of the Advisory Parks & Recreation Commission held on Thursday evening, October 11, the Advisory Commission made an on-site visit and inspection of the proposed LeMay Lake 1st Addition. The purpose of the meeting was to determine whether the shore line of LeMay Lake within this proposed plat is suitable and useable for possible park purposes. Further, the commission was interested in determining whether a trailway was feasible extending from the proposed future park (Donneywood) along the east side of LeMay Lake to this addition. The commission determined that a trail could be built at sometime in the future assuming the land acquisition can be accomplished. There was an extended discussion by the commission relative to the options of the land dedication vs. a scenic and trail easement over the LeMay Lake 1st Addition. Also discussed were the need for a tot lot, active green space for adult useage and other related topics. On a motion by Carroll, seconded by Alt, with all members voting in favor, it was the recommendation of the Advisory Parks and Recreation Commission to the City Council to: 1. Accept the cash dedication. 2. Require a tot lot within the development. 3. That a designated area be provided which would be suitable for adult free play. 4. That a scenic easement 75 feet back from the shoreline prohibiting the development of boat launches, docks, gazebos or other constructed amenities be prohibited by the developer. 5. That the City obtain a trail easement within the 75 foot scenic easement for the construction of a possible future trailway should the City be able to acquire land parcels to the east. KV/hd cc: Dale Runkle, City Planner Paul Hauge, City Attorney Tom Colbert, Director of Public Works JA —u v— 39 • • SUBJECT TO APPROVAL MINUTES OF A REGULAR PORTING OF THE ADVISORY PLANNING COMMISSION RAGAN, MINNESOTA DECEMBER 20, 1984 A regular meeting of the Eagan Advisory Planning Commission was held on Thursday, December 20, 1984 at 7:00 p.m. at the Eagan Municipal Center. Pre- sent were Members Hall, Wilkins, Taylor, Mulrooney and Krob. Absent were Members Bohne, McCrea and Wold. Also present were Assistant City Engineer Hefti, City Planner Runkle, and City Attorney Hauge. AGENDA • Mulrooney moved, Krob seconded the motion to approve the Agenda with the understanding that the application of General Coatings for, revision to a conditional use permit to allow a new location for an existing pylon sign at 2805 Dodd Road be stricken at the request of the applicant. All members voted yes. Wilkins moved, Mulrooney seconded the motion to approve the minutes of the November 27, 1984 regular meeting. All members voted in favor. LEMAY LAKE 1ST ADDITION - PRELIMINARY PLAT Chairman Hall convened the public hearing at 7:10 p.m. regarding the • application of Opus Corporation and Healey Ramme Corporation for preliminary plat approval of Lemay Lake 1st Addition consisting of approximately 17.7 acres and containing 288 dwelling units lying south of Lone Oak Road and west of I -35E. Dale Runkle reviewed the preliminary report including the updated report dated November 12, 1984. He indicated that there were four major reasons why the Council requested the applicants return to the Planning Com- mission, including the following: 1. The Council requested an overall concept plan to indicate how access would be provided to the property to the east, including an overall circula- tion pattern. Three commercial buildings abutting Lone Oak Road and I -35E are reflected, including two additional office buildings. It was noted that the zoning does not precisely fit the proposal and therefore the applicants were required to rezone to conform to the proposed concept. 2. Access to the development was also reviewed indicating the major access would be from Eagandale Blvd. to the south as proposed. There would be one minor access with right -in right -out between Eagandale Blvd, and Poplar Drive which would be moved somewhat easterly from the first proposal. 1 APC Minutes December 20, 1984 3. The density of the development indicated that the applicants were over the allotted square footage but with a change in mix, reducing the number of two-bedroom units and increasing the number of one -bedroom units, they could comply with the density restrictions. 4. The City has recently adopted a Shoreland Zoning Ordinance and staff has met with DNR representatives to review the site plan. There is a question as to whether the parcel requires compliance with the Shoreland Ordinance and DNR has indicated it would make recommendations only if it stated that the development is more dense than DNR would prefer. Bob Worthington of Opus Corporation and Tom Healey of Healey Ramme were • present. Mr. Worthington explained the land use plan for the entire parcel, including the commercial land on the east. He stated that Northwestern Mutual Life Insurance Company has joined in the plat application, owning the property on the easterly side and that now a circular traffic pattern is being pro- posed. A traffic study has been completed and it concluded that each of the two traffic patterns would be satisfactory. He stated the single major inter- section at Eagandale Blvd. is the safest and most desirable. Mr. Worthington also mentioned that an EAW for the Eagandale development had been prepared and that a letter updating the EAW .had been submitted to the City. He indicated the study noted no significant change between the former and the current proposals, including water run-off into Lemay Lake. Tom Healey described the proposed apartment plan. He stated that emer- gency vehicle access through the center of the project is being proposed. A six foot continuous berm along the westerly property line with evergreens on • the top and drainage provisions will be installed with 8 foot berm on the northerly end. There are also other internal street configuration changes. A catch basin with skimmer will be installed permitting greater sedimentation and providing skimming of oil. He stated that the developers have met with the neighbors to the west and also southwest across Lemay Lake. A request was made by the neighbors to remove the southwesterly 6 units of Building B which the developer prefers to retain. He further explained that the developers had agreed not to build additional R-4 units in that particular area. No neighboring property owners were present. Member Wilkins had questions about the southeasterly triangle. Mr. Worthington stated that negotiations had taken place with the City for dedi- cation of the parcel as park and open space with possible access through the office project. If six units are removed, then the developer could comply with density. +1 4 APC Minutes December 20, 1984 Member Mulrooney questioned the gross and net density calculations and Mr. Runkle indicated that the calculations for net density are determined by taking out public right-of-way and also the private right-of-way. A range of 212 to 354 units could be allowed, depending on the number of bedrooms per unit. The planner was asked to submit reports with the range of minimum - maximum density that would be allowed in the multi -family projects. It was also noted the original EAW was based upon 200 apartment units and now 288 are being proposed, that an 80,000 square foot office building was being proposed and now 200,000 square feet of office building is shown on the plan. Member Mulrooney also questioned whether the concept plan for the • parcel to the east is firm and Mr. Worthington stated that the general concept is accurate and that the developers and owners will submit such confirmation in writing. Member Krob stated that there is no change in the number of units per acre. There were questions about circulation and it was noted the pre- vious plan did not have an internal circulation plan. Chairman Hall recom- mended reducing the project by 6 units to bring it into compliance. Wilkins then moved, Krob seconded the motion to recommend approval of the application for preliminary plat and concept plan for the adjacent land with 282 apartment units, subject to the following: 1. No additional storm water runoff shall be added to the existing 48 inch storm sewer, unless the existing storm sewer is increased in size accord- ingly. 2. Public improvements shall be petitioned by the developer and ordered • in by the Council prior to final plat approval. 3. This development shall be responsible for constructing a 5 foot concrete walk along its Lone Oak Road frontage. 4. A minimum 50 foot half right-of-way shall be dedicated for Lone Oak Road. 5. If a 60 foot right-of-way for Eagandale Place is dedicated, then a 20 foot utility easement shall be dedicated adjacent to public right-of-way as required by Staff. 6. This development shall be responsible for its trunk storm sewer area and lateral benefit from trunk water main assessments at the rates in effect at the time of final platting. 7. Easements for ponding, watermain and sanitary sewer shall be dedi- cated on the final plat. 8. All costs for public improvements associated with this development shall be the sole responsibility of this development. 4z K APC Minutes December 20, 1984 9. The access driveway to the southwesterly 108 unit complex shall be a minimum of 32 feet in width. 10. A six foot berm with evergreens on the top and 8 foot berm along the northerly portion shall be installed by the developer. 11. The garage driveway on the westerly building shall be turned to run northerly rather than directly west. 12. No further residential development shall be developed on the entire parcel, including the parcel to the east. 13. Evergreen screening shall be installed on the south end of the • westerly building. 14. Catch basins with skimmers shall be installed as proposed by the developer and approved by the City. 15. The Planning Commission recommends alternate 2 with a looped public street. All members voted in favor except Mulrooney who stated that he was not satisfied that the density of the units had been properly determined and also that the environmental issues had not been properly considered, noting that the EAW has not been adequately undertaken for the current proposal. The hearing was completed at 8:30 p.m. KING ADDITION - PRELIMINARY PLAT AND REZONING • - The hearing regarding the application of Gary King for preliminary plat approval of King Addition and rezoning from A (Agricultural) to R-1 (Residen- tial Single), consisting of 10 lots on 10 acres of land was convened by the Chairman. It was noted the application had been submitted to the City in September of 1984 and the proposal was then continued for additional study. A revision to the plan has now been made. Mr. Runkle detailed the application and noted that two feasibility studies had been performed with the previous proposal. Nine of the lots would access from the extension of Golden Meadow Road and the existing home would continue to take access from the north on Hackmore Drive. Approximately 4 lots could be created from Lot 2 with access to Hackmore Drive at some time in the future. Mr. and Mrs. Gary King were present as well as several neighbors, including Armand Laurent. Mr. Laurent had concerns about assessments and stated that there was no benefit to his property if the utilities would be installed. 4_�) 4 Agenda Information Memo January 2, 1985 City Council Meeting Page Twelve KING ADDITION/PRELIMINARY PLAT & REZONING B. Gary King for Preliminary Plat & Rezoning of the King Addition Containing 10 Single Family Lots on Approximately 10 Acres -A public hearing was held by the Advisory Planning Commission at their last regular meeting held on December 20, 1984 to consider a preliminary plat for 10 lots on 10 acres of land and a rezoning from A to Rl for property referenced as the King Addition. The APC is recom- mending approval of the preliminary plat and rezoning. The APC stated that the main access and upgrading would be on Golden Meadow Road and no upgrading or lots would be created on Hackmore Drive. The planning commission did review and express concern as to how • the assessments would be spread for this development. For addi- tional information on this item, refer to the planning and engi- neering departments' report found on pages A through. For a copy of the recommended park land dedication, refer to a memorandum that was previously prepared by the Director of Parks & Recreation found on page _<0 . Also, for a copy of a letter that was sent by Mr, and Mrs. Murr regarding the rezoning and preliminary plat of the King Addition, refer to page L5-1 . For additional in- formation regarding the action taken by the Advisory Planning Com- mission, refer to a copy of those minutes found on pages ,j Z through �5 • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- zoning and preliminary plat for the King Addition as requested. ¢4 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT & REZONING — KING ADDITION APPLICANT: GARY KING LOCATION: PART OF THE SW'y OF THE NW'y OF SECTION 25 EXISTING ZONING: A — AGRICULTURAL DISTRICT DATE OF PUBLIC HEARING: DECEMBER 20, 1984 DATE OF REPORT: DECEMBER 12, 1984 REPORTED BY: PLANNING & ENGINEERING DEPARTMENTS • PROPOSAL SUMMARY: Applications have been submitted requesting a Rezoning from A (Agricultural District) to R-1 (Residential Single Family District) & a Preliminary Plat for 10 lots on 10 acres of land. The proposal was before the APC & City Council in September & was continued for more study. The applicant has revised the plan & is now resubmitting it. ZONING & LAND -USE: The existing agricultural zoning would allow 2 dwelling units on the 10 acre parcel. The proposed R-1 zoning would allow density of up to 3 units per acre. The parcel is bordered by Northview Meadows & Sunset 4th on the west & north. Agricultural land lies to the east & south. The property is a steep slope with a mix of oats & grasses. Much of the land for Block 2 is a low area north of 8chwanz Lake. An existing home would remain on Lot 2, Block 1. CODE COMPLIANCE: The proposal meets all the requirements of an R71 District. • SITE PLANNING: Nine of the lots would have access off of the extension of Golden Meadow Rd. The existing home would continue to take access from the north. Lot 2 retains all of the frontage along the north property line. If Hackmore Dr. is ever extended through this area, approx. 4 lots could be created from Lot 2. This is a similar situation to the Sunset 4th plat on the other side of the Hackmore alignment. ENGINEERING COMMENTS This updates the previously prepared Engineering Report dated August 22, 1984. The major revision involved with this proposed development was to eliminate all lots abutting Hackmore Dr. thereby eliminating the need for the installation of public improvements within Hackmore Dr. The public improvements within Golden Meadow Rd. will still be required. The Engineering Dept. has no additional concerns regarding this proposed develop— ment that were not discussed in the August 22nd report. The feasibility report for Project #419, providing for the installation of public improvements to this development, may be revitalized with a few minor revisions. 45 RECOMMENDATIONS - KING ADDITION PRELIMINARY PLAT 1. Golden Meadow Rd. public improvement project must be approved by Council prior to Final Plat approval. r 2. A 30, half right—of—way shall be dedicated for Golden Meadow Rd. 3. No driveways shall exceed 10% slope • • 120 M EI` Y 1 pli t NJ ' n 0 y .•SPMP `_ O W SEMEEI SEIggUP ... �. nSTREEi .� N , N •lu ` • f W - • I ••. • • 0• �' •�\�' J � � a 1 rr o� � C` pa� � � ; >Q W ° o° as �� o° a G/•R s � f! HACKMORE � 2 h -r :4 •t . . ., DRIVE R\ R /(♦/.,000 S.L. \ o T 20 / $00 • I �olr � 80 80 80 � I 17.0005.! aM' a r 0 19,Z005.F. 1;9005. F. :,� e4ppw z1 P ��„ N s 3 4 ry ry Rp ZW o MEAD \ \Eys6� w , C1 ,ry D. King 40 Hackmore Drive igan, MN 55171 �onc: 454-6363 PTIOM: I `A Half of ,the of Section 25NZ, c 27. Dakota imately 10 acres iculture V 1 Single Family ind Surveyors, Inc. ail 11 1 1 'c 3 V SCAGE.' / i/✓CH /00 AFET / N De �a6 5° 51 :�PS•g1° a NIDD S. \ 4 �PfppDS4 f 14a ye. 3N I eD y. D �m �• Iq3 n" �I / 5' • 0 cT 4- ADD/ ivy/ ti � e Rg cT 4- ADD/ ivy/ ti � e • • MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: DECEMBER 28, 1984 RE: ADVISORY PARKS & REC COMMISSION'S RECOMMENDATION — KING ADDITION The Advisory Parks & Recreation Commission had previously reviewed the proposed preliminary plat for the King Addition. In as much as the southerly most parcel extends into an area planned for Schwanz Lake Park, the advisory commission is recommending a land dedication. Since it is likely that the land required to complete the Schwanz Lake Park parcel will be less than the land dedication requirement, the commission recommended that the balance of the dedication requirement be fulfilled by a cash dedication. SO 7.�•..Y , ,mow 7Xu� -7fz .fat.&, Ae, ,ev ••.Kv�sai�.waui,r ;.�._��«.,.--^;., CG/s4i+�. h�.n. SS/L3 C VVA , 1� J9 = .� .l.(O�L�_✓`ra0 /�'� i.•YwUf� LSO ..[/ .: ° - - iurL�' ,/cos- Xt'� r/ ,.Lw �6•es,..i anc�0 �_ f3L="�"F`Ri.�.ii�r ey': /46�zt�xy�ck 'i'? SioT ,Y�Se,�, �r•eS :..i_+Cs �b ,�e .L`ua.� �.�y 7,/ &;.-eLew �. ,Lcwlrl� >74. /C , y a APC Minutes December 20, 1984 9. The access driveway to the southwesterly 108 unit complex shall be a minimum of 32 feet in width. 10. A six foot berm with evergreens on the top and 8 foot berm along the northerly portion shall be installed by the developer. 11. The garage driveway on the westerly building shall be turned to run northerly rather than directly west. 12. No further residential development shall be developed on the entire parcel, including the parcel to the east. • 13. Evergreen screening shall be installed on the south end of the westerly building. • 14. Catch basins with skimmers shall be installed as proposed by the developer and approved by the City. 15. The Planning Commission recommends alternate 2 with a looped public street. All members voted in favor except Mulrooney who stated that he was not satisfied that the density of the units had been properly determined and also that the environmental issues had not been properly considered, noting that the EAW has not been adequately undertaken for the current proposal. The hearing was completed at 8:30 p.m. KING ADDITION - PRELIMARY PLAT AND REZONING The hearing regarding the application of Gary King for preliminary plat approval of King Addition and rezoning from A (Agricultural) to R-1 (Residen- tial Single), consisting of 10 lots on 10 acres of land was convened by the Chairman. It was noted the application had been submitted to the City in September of 1984 and the proposal was then continued for additional study. A revision to the plan has now been made. Mr. Runkle detailed the application and noted that two feasibility studies had been performed with the previous proposal. Nine of the lots would access from the extension of Golden Meadow Road and the existing home would continue to take access from the north on Hackmore Drive. Approximately 4 lots could be created from Lot 2 with access to Hackmore Drive at some time in the future. Mr. and Mrs. Gary King were present as well as several neighbors, including Armand Laurent. Mr. Laurent had concerns about assessments and stated that there was no benefit to his property if the utilities would be installed. .SS1 4 1 J. . APC Minutes December 20, 1984 A letter from Thomas and Gretchen Murr objecting to the proposed utilities and street improvements was submitted. Krob moved, Mulrooney seconded the motion to recommend approval of the application for rezoning and further for preliminary plat approval subject to the following conditions: 1. Golden Meadow Road public improvements shall be approved by Council prior to final plat approval. Road. 2. A 30 foot half right-of-way shall be dedicated for Golden Meadow 3. No driveways shall exceed 10% slope. • 4. All other City requirements shall be complied with. 5. A detailed erosion control plan shall be submitted according to City requirements. All members voted in the affirmative. BRAD RAGAN, INC. - PYLON SIGN - CONDITIONAL USE PERMIT The hearing regarding the application of Brad Ragan, Inc. for conditional use permit for pylon sign to be located at 3815 Nicols Road came before the Planning Commission. The applicant now has a Goodyear ground sign and several other signs on the property at the intersection of Cedar and Highway 1113 and it was noted that one pylon sign would be allowed. A representative of Brad • Ragan was present and stated that all other non -conforming signs will be removed to comply with the oridinance. Mulrooney moved, Wilkins seconded the motion to recommend approval, subject to the following conditions: 1. The pylon sign shall be limited to 99 square feet in area per side and 22 feet in height. 2. The pylon sign shall be a minimum of 10 feet from any property line. 3. Signs on the property shall be limited to one ground sign less than 7 feet in height and directional signs of less than 3 square feet in area. 4. All other signs presently on the proeprty and not in conformance will be removed from the premises immediately. All voted in favor. S3 11 Agenda,Information Memo January 2, 1985 City Council Meeting Page Thirteen ESTABLISH HEARING DATE FOR MULTI -FAMILY HOUSING REVENUE BONDS A. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,365,000 for the Royal Oak Circle Apartments -- An application was received from the Program Administrator, Miller & Shroeder Municipals, Inc., on behalf of the applicant Royal Oaks Circle Apartments asking that the City Council establish a public hearing to consider multi- family housing revenue bonds in the amount of $13,365,000 at the February 5, 1985, 'City Council meeting. The application, and • all other information is in order for consideration. The project was given approval by the City Council at the December 18, 1984, City Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny setting a public hearing to consider multi -family housing revenue bonds for the Royal Oaks Circle Apartments. SET PUBLIC HEARING FOR MULTI -FAMILY HOUSING REVENUE BONDS B. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,000,000 for the LeMay Lake Project -- An application was received from the City's Program Administrator, Miller & Schroeder Municipals Inc., on behalf of the applicant of the LeMay Lake Project asking that a public hearing be set for February 5, 1985, to consider multi- family housing revenue bonds in the amount of $13,000,000 for the LeMay Lake Project. The application, fees and all other pertinent information is in order for consideration. This item is scheduled for the January 2, City Council agenda and if the project is continued or denied there would be no action taken regarding this agenda item. If action is taken to approve the preliminary plat for the LeMay Lake housing project then it is in order to establish a date for public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the establishment of a public hearing to consider multi -family housing revenue bonds in the amount of $13,000,000 for the LeMay Lake Project at the February 5, 1985, City Council meeting. S4 Agenda Information Memo January 2, 1985 City Council Meeting Page Fourteen 1985 RATE STUDY C. 1985 Sewer and Water Rate Study -- Every year, the consulting engineering firm of Bonestroo, Rosene, Anderlik & Associates, prepare a water and sewer rate study based on the most recently approved budget and estimated volume of water to be processed. Enclosed on page S is a summary sheet of the rates associated with water usage. You will note that the rate per 1,000 gallons is increased $0.102/1,000 gallons. Seven cents of this increase is to finance the bonds that were sold to construct the Water Treatment Plant. It should also be noted that the administrative rate continues to decrease as more accounts are added to the system without increasing the administrative personnel necessary to maintain the system. The overall affect for an average residen- tial usage of 20,000 gallons per quarter will result in a quarterly • bill of $20.09 for water as compared to $18.10 in 1984. Enclosed on page -57 is the sewer rate summary sheet which reflects the costs associated with Metropolitan Waste Water Control Commission treatment along with the City's cost to maintain the collection system. As can be seen, there is no rate increase anticipated for 1985 for the sewer bill. The sewer bill will remain constant for every quarter based on the water usage recorded during the winter quarter. Based on the assumed value of 20,000 gallons during the winter quarter, the average residential bill will be $22.30/quarter for 1985. Detailed copies of the entire report will be distributed under separate cover for the Council's review and approval. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the proposed • 1985 rates for sanitary sewer and water usage to become effective January 1, 1985. S_5� PAGES 56 AND 57 WILL'BE FORWARDED TO THE COUNCIL ON MONDAY. • • Agenda Information Memo January 2, 1985 City Council Meeting Page Fifteen FINAL PAYMENT/ACCEPTANCE/LEXINGTON AVE. D. Project 330, Final Payment/Acceptance (Lexington Avenue - Streets and Storm Sewer) -- Lexington Avenue from Cliff Road to one-quarter mile north of Diffley Road was constructed under Dakota County contract 43-06. All items associated with this contract have been completed and final cost tabulated by Dakota County. In accordance with the Cost Participation Agreement entered in to between the City and the County, it is now in order for the City to process the final payment to the County for this work. All inspections have been performed by representatives of the Public Works Department and found to be in order for final ac- ceptance by the City. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the final payment to Dakota County in the amount of $115,814.59 for Project 330 (Lexington Avenue - streets and storm sewer) and accept for perpetual maintenance all City related facilities. s/Thomas L. Hedges City Administrator • U2 MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 28, 1984 SUBJECT: INFORMATIVE NORTHWEST ORIENT AIRLINES CORPORATE HEADQUARTERS City Councilmember Wachter contacted me yesterday and was curious as to why Northwest Orient Airlines had not released news about the corporate headquarters being located in our community. Mayor Blomquist and I were told that news would be made public on Wednesday and for that reason I was also becoming concerned as to why there were no press releases. As a part of the 10:00 news I was relieved when I heard that Northwest was locating their • headquarters in the City of Eagan. I am sure all of you have read the news in either the St. Paul or Minneapolis newspapers today or heard reports on radio. OTHER CORPORATE EXPANSION City staff is meeting with representatives of UPS and it is apparent that they are proposing to locate a 325,000 square foot facility in the City of Eagan which will also bring approximately 1000 new employees to our community. Along with Northwest Orient, UPS, land proposals by Trammel Crow and Federal Land Company alone there is significant corporate and commercial development proposed in 1985. This is not to mention all the other development that will more than likely occur as residential and commercial. The City Administrator plans to assemble a forecast for 1985 and take a second look at potential manpower • needs specifically in the Inspection, Engineering and Planning Departments. CEDARVALE SHOPPING CENTER/COMMUNITY ROOM Enclosed is a copy of a letter received from the Commercial Properties Manager of Cedarvale Shopping Center regarding the City's use of a 3000 square foot room to be designated as a community room. The City Administrator is sending a letter to Mr. Brown thanking him for this space. A copy of this letter is enclosed on page 62 DEVELOPMENTAL LEARNING CENTER Enclosed on page _i�_ is a copy of a letter from the Developmental Learning Center thanking the City Council for Christmas gifts that were individually funded and sponsored by members of the Council. s9 Informative Memo December 28, 1984 Page 2 WEST PUBLISHING COMPANY A letter was received from John Nasseff regarding a suggestion that Wescott Road be brought up to improved standards west of Elrene Road. The City Administrator has explained to Mr. Nasseff that there are a number of streets, thorough fares and collectors that need to be improved that have greater traffic trip numbers. This segment of Wescott Road is being considered at some time in the future for improvement. — COMPLETION OF I-494 AND I -35E The City Administrator received a letter from Commissioner Richard Braun regarding the City Council's recent resolution asking for the expeditious completion of I-494 and I -35E. Enclosed is a copy of that letter found on page 6--; . ARC The City Administrator received a letter from the Director of Leisure Services for ARC commending the City on the recent compliance with Section 504 of the Rehabilitation Act of 1973. A copy of this letter is found on page LMC AMM ACTION CONFERENCE The City Administrator and more than likely Mayor Blomquist will be attending the LMC/AMM Legislative Action Conference on Tuesday, January 29. It would be helpful for the City Administrator to know if any other members of the City Council will be attending so that all registrations can be made by the deadline of January 14. Please review the attached information on pages (,i through '7() and if you are planning to attend so indicate on Wednesday evening. PAGAN PARKING BAN Enclosed on page -71 is a copy of a letter from Timothy T. Weidenhaft regarding the Eagan Parking Ban. Also enclosed without page number is a letter that was received from Allison Pope who resides in Minneapolis regarding the Parking Ban. Copies of these letters have been sent to Police Chief Berthe and Public Works Director Colbert. The City Administrator will provide a response to both letters after review by the City Council. • :c The City Council meeting for January 2 is shaping up as a short agenda. Because of the New Year holdays there may be some additional items that come forth on Monday and Wednesday and Mayor Blomquist has indicated that if those items are brief and do not require a great deal of background information it is 6O • • Informative Memo December 28, 1984 Page 3 --possible to take those as Administrative on Wednesday evening. The City Administrator will attempt to have a brief Administrative handout on Wednesday at each City Councilmembers seat for review. The City Administrator would also like a few minutes after the meeting to discuss a time schedule for further considering the compensation plan and position evaluation as prepared by Author Young which will more than likely require a special Council meeting. • City Administrator TLH/sl \J HAVE A HAPPY NEW YEAR 61 Ummc December 14, 1984 Honorable Mayor Bea Bloomquist City of Eagan 3850 Pilot Knob Road PO Box 21-199 Eagan, MN 55122 Re: Community Room Cedarvale Shonnine Center Dear Mayor Bloomquist DEC: i i IJV I am writing to inform you and the City that Cedarvale Shopping Center has recently remodeled a 3,000 square foot room to be designated as a community room. We want the City and other community and civic groups to feel free to use it and the other facilities at Cedarvale. The room is fully carpeted, well lighted and would provide an excellent atmosphere for any Eagan group. It can 'accommodate a group of 5 up to 200. We will give this room free of charge with only a small refundable deposit required if terms of the use are fulfilled. Persons or groups who are interested may contact me or Michelle Dorshow at ABC Kiddie Shop for further details. Thank you. db:en Sincerely ours, David Brown Commercial Properties Manager UPPER MIDWEST MANAGEMENT CORPOW- ION 6� Upper Midwest Management Corporation 1106 South Broadway P.O. Box 834 New Ulm, Minnesota 56073 (507) 359-2004 L Board of Directors Allen L. Peterson / Chairman Barbara K. Kauffman / Vice Chairman Terry H. Rust / Sectaary/Treasurer Leslie Bifulk Arnold Phil Purcelli Thomas R. Behr Richard Rupee Thomas F. Hunt Joann O'Leary Scarlet John C. Kemp Albers A. Woodward Rita A. Lloyd Community Resource Commill" Duane R- Harvel Palmer G. Pmerson Senator Howard Knutson John O. Sonsteng Kenneh J. LaCroix June Van Roekel. M.D. Gerald W. Leimer Gwen Weaver William E. Newberg Ray E. Wheeler Rev. Robert Nygaard David H. Zemke Galen T. Pate Exeullee Director George A. Mondry, M.S.W.. M.A. Developmental Learning Center, Inc. 750 South Plaza Drive, Suite 323, Mendota Heights, Minnesota 55120 612/454-2732 December 20, 1984 Eagan City Council 3830 Pilot Knob Road Eagan, MN 55123 Dear City Council: Your donation of a stacking cubes, children's books and finger paints at the Dakota County Chamber of Commerce Christmas Party has come to the Develop- mental Learning Center. With hundreds of children being served every year, rest assured your gift will be put to very good use! Thank you for your kind donation and please accept our best wishes for a happy holiday sesaon. • Sincerely, DEVELOPMENTAL LEARNING CENTER, INC. rge A.(eu8ry cutive Director �3 A private non-profit agency serving people with developmental disabilities in Dakota County. Waft PUEIIShing Company • 50 W. Kellogg Blvd.. P.O. Box 64526. St. Paul, MN 55164-0526 Tel: 612/228-2500 JOHN M. NASSEFF. Manager autldings and Properties 612/228-2533 December 18, 1984 Thomas Hedges City of Eagan Eagan, MN 55121 Dear Tom: Improvements made to Wescott Road in 1977 allowed West Publishing Company to proceed with plans to construct a 350,000 square foot facility to serve its shipping and warehouse operations. Completion of the facility in 1978 was the first step in a plan to relocate all shipping, warehouse and production operations to one modern facility. Initially, 120 full time employees were assigned to this facility. Average truck traffic at that time was 20 trucks per day. Major expansion in 1982 and 1984 have increased the size of the building to almost 1,000,000 sq. feet. All shipping, warehouse and production operations are now located at this facility. Presently, almost 700 full time employees working three shifts per day are assigned to this facility. A railroad spur was installed in 1982 and truck traffic has increased to 55 trucks per day. The hundreds of vehicles that cross #149 are a growing danger. Impediment • of ingress and egress to this facility is a growing concern to West Publishing Company. We therefore request that the city of Eagan expedite the surfacing of Wescott Road to conform to the specifications of a minor arterial street. We also request that Wescott Road be given top priority relative to snowplowing and sanding requirements. Sincerely, A" WV/ JMN/kjk / 4 0 4*14NESOTq ao 20 s a 3 � Ftir yQ° OF TRPa Office of Commissioner December 14, 1984 Mr. Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road P.O. Box 21199 Eagan, Minnesota 55121 Dear Mr. Hedges: Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 612-296-3000 Governor Perpich has asked me to respond to your letter regarding your concern for the completion of I494 and I35E. There is no truth to the rumor that interstate completion funds will be shifted from Dakota County to I-394. His commitments to the citizens of Dakota County are too strong. The latest federal funding made available is $6.7 million for paving and fencing I35E between TH 77 (Cedar Avenue) and CSAH 26 (Lone Oak Road). This funding was released October 29, 1984 from limited discretionary funding available to the Federal Highway Administration. I am sure the Department of Transportation will find some way to complete the remaining projects so that completion of I494 and I35E in Dakota County is not delayed. You may be aware of the more significant problem as Congress cannot agree and approve the Interstate Cost Estimates (ICE) so that, the Federal Highway Administration may release interstate funding. This debate has been prolonged for over a year now. Congress probably will not be organized to deal with this issue until early next spring. Minnesota has 18 months of interstate funding curtailed which is about $110 million. Projects on I394 in Minneapolis, I35 in Duluth, and I35E in St. Paul are being held up pending congressional action. I hope you will continue your active support until all segments of the interstate system in our state are complete. Sincerely, Richard P. Braun Commissioner An Equal Opponuniry Employer Association for Retarded Citizens/Dakota County ,rc A non-profit tax exempt charitable organization 33 E. Wentworth Avenue, Room 105, West St. Paul, Minnesota 55118 Phone 457-2588. PRESIDENT EXECUTIVE DIRECTOR Carolyn Corson Joyce Lang Burnsville- VICE urnsville-VICE PRESIDENT Nancy Comerford Hastings SECRETARY December 21, 1984 Diane M[Nearney Rosemount TREASURER Kathline Pine Mr. Tom Hedges, City Administrator Mendota Heights City of Eagan PAST PRESIDENT 3830 Pilot Knob Road Tom Saby Eagan, MN 55122 W. St. Paul DIRECTORS Dear Mr. Hedges: Fran Christensen Inver Grove Hgts. On behalf of the Association for Retarded Citizens in Dakota County, I want to commend your staff for their Chuck Erickson conscientious and comprehensive self-evaluation of the Apple Valley city's compliance to Section 504 of the Rehabilitation Jan Feely Act of 1973. Rosemount It was a pleasure working with your staff and I feel Karl Forsberg the city of Eagan is more aware of the needs of the handicapped Eagan and better prepared to meet those needs. Judy Grudem Apple Valley Good luck in continuing to serve all citizens within Jim Halseth your city. Eagan Sincerely, Bob Ilstrup Mendota Heights 1.- (_, ,altA_) Annette Jamison Suzy Zender, Director Burnsville Leisure Services John Johnson W. St. Paul Tom Klein S. St. Paul Judy Marder Apple Valley Sally Reardon SZ/ml S. St. Paul Tara Scheffel Burnsville Linn Sheppard Eagan Jan Smith AO., 6 (Q Eagan „ 1'. • MBrr W Unit of ASSOCIATION FOR RETARDED CITIZEN&NATIONAL Nancy TurnerC MemEer Unit of ASSOCIATION FOR RETARDED CITIZEN&MINNESOTA St. Paul .��"'°., ,t uAgenc r+lT r 1 U L IIII IIII IIII'III U league of minn g esota clues MEMORANDUM December 21, 1984 •• TO: Mayors, Managers, Clerks, Legislative Contacts FROM: Donald Slater, Executive Director SUBJECT: 1985 LMC/AMM LEGISLATIVE ACTION CONFERENCE The 1985 LMC/AMM Legislative Action Conference will be held at. the St. Paul Radisson Rotel on Kellogg Boulevard on Tuesday, January 29 - Wednesday, January 30. At this conference, LMC member cities will review and adopt 1985 LMC City Policies. The proposed policies recommended by the LMC Legislative Committee have been mailed to member cities for distribu- tion. It. is suggested that you use the January city council meeting as an opportunity to review those policies and to determine your participation in the conference. Discussion of the proposed state tax reforms and direction of future state -local fiscal relations will be among the topics highlighted during the conference. Please check the December and January issues of Minnesota Cities or the form attached here and complete registration information. Return your form as soon as possible to be sure of taking advantage of advance registration fees and to assure hotel accommodations. Legislators will be sent invitations to the LMC/AMM Reception, scheduled from 5:30-7:30 p.m., Tuesday, January 29, following the close of the LMC Policy Adoption portion of the conference. If you vlan to attend. please let vour leeislator know that you expect to see him/her at the reception. The conference agenda is printed here and in the January issue of the League magazine. 6- 1 83 university avenue east, st. paui. minnesota 551 01 C61 2] 227-5600 1985 LMC/AMM LEGISLATIVE ACTION CONFERENCE PROGRAM ST. PAUL RADISSON HOTEL Tuesday, January 29 10:00 a.m. Registration (lower lobby at foot of escalator) 11 :00 a.m. Pre -Conference Program Development Tools for Cities: The Future Course of State Legislative Policy Panelists: Senator Larry Pogemiller, Minneapolis Representative William Schreiber, Brooklyn Park 12 Noon Luncheon - Opening Session Finance and Tax Issues in the '85 Session Speakers: Representative David Jennings, Speaker, Minnesota House of Representatives • Senator Roger Moe, Majority Leader, Minnesota State Senate 1 :45 p.m. LMC Legislative Policy Adoption 5:00 p.m. Ask the Lobbyists - Question & Answer Period LMC/AMM Legislative Issues for '85 Session 5:30 p.m. Reception for City Officials and State Legislators Wednesday, January 30 8:30 a.m. Continental Breakfast The Future of the Public Employees Retirement Association Issues: Merger Proposals; Supplemental Defined Contributions; Health Benefits to Pension Retirees Speaker: Senator Donald Moe, St. Paul Member, Legislative Commission on Pensions and Retirement 9:30 a.m. The Future of State -Local Fiscal Relations Panelists: Robert Ebel, Executive Director Minnesota Tax Study Commission (or staff) Jay Kiedrowski, Deputy Commissioner of Finance Representative William Schreiber, Chair, House Tax Committee Senator Doug Johnson, Chair, Senate Tax Committee 11:15 a.m. LMC Legislative Briefing - LMC Legislative Priorities for 1985 State Legislature 11:45 a.m. LMC Day on the Hill - LMC Member City Officials Lobby through Local Lawmakers on City Policies afternoon LA Plan now to attend Cie . League of Minnesota Cities oe�e t t10 Association of Metropolitan Municipalities 1985 Legislative Action Conference r $ Tuesday and Wednesday, January 29-30, 1985 le� Radisson St. Paul Hotel City (Please print or type) Name Title Name Title Name Title Name Title Name Title Registration fee: $50.00 advance ' $55.00 on-site Check enclosed in the amount of $ & Fee includes conference registration, Tuesday luncheon, Tuesday reception, and Wednesday continental breakfast. Mail to: Gayle Brodt, League of Minnesota Cities, 183 University Ave. E., St. Paul, MN 55101 -------------------------------------------- 47FORadisson' Hotel St Paul DON'T FORGET— MAKE CHECK OR MONEY ORDER PAYABLE TO RADISSON HOTEL ST. PAUL ORGANIZATION LEAGUE OF )lfINNFSC7fA CITIES DO NOT SEND CURRENCY. FUNCTION 1985 LEGISLATIVE CONFERENCE DATES JANUARY 29 – 30. 1985 ALL REOUESTS FOR THE ABOVE GROUP MUST BE RECEIVED BY January 14, 1985 Please reserve accommodations for Print or Type NAME COMPANY ADDRESS • CITY SHARING ROOM WITH STATE ZIP CODE — NO.OF PERSONS CHECK IN TIME 3:00 PM CHECK OUT TIME 1:00 PM Accommodations will not be guaranteed without a check for the 1 st night's deposit, or your major credit card number as requested below. Should you prefer not to guarantee your reservation, your room will be held only until 6:00 p m. of your arrival day. You will be charged for the 1st night if reservations are not cancelled 48 hours prior to arrival. CREDIT CARD # O AMEX O DINERS CLUB ❑ VISA ❑ MASTERCARD EXPIRATION DATE (PLEASE CHECK ONL) PLEASE CHECK PREFERRED ACCOMMODATIONS SPECIAL REDUCED RATES $50. SINGLE $58. i7 UME OCCUPANCY Mail to: Reservation Office, Radisson St. Paul Hotel, 11 East Kellogg Blvd., St. Paul, MN 55101 IF RATE REQUESTED IS NOT AVAILABLE, NEAREST AVAILABLE RATE WILL BE ASSIGNED. THERE IS AN ADDITIONAL S 8.00 CHARGE FOR THE THIRD OR FOURTH OCCUPANT IN EACH ROOM. RATES ARE SUBJECT TO APPLICABLE TAXES. NO CHARGE FOR CHILDREN UNDER 18 OCCUPYING THE SAME ROOM AS PARENTS. December 1984 0 5 1985 LMC Legislative Bulletin How will the 1385 Legislature affect cities? Keep up-to-date on action at the Capitol by subscribing to the LMC Legislative Bulletin. Each Week the Bulletin will provide: • Summaries of bill introductions of interest to cities • A week -by -week review of what happened to bills relating to city government • Action Alerts — requests for city officials to contact legislators on important issues • Analysis of legislation and how it will affect cities • Highlights of the week • Tips on where to get information on legislative matters C, A -� The city manager, administrator, or clerk of each member city will receive a complimen- tary copy of the Bulletin each week; so will district coordinators and legislative contacts. Other city officials can subscribe for $15 for the session, non-members for $30. The first issue will come out the first +. week of the session which begins on January 8, 1985. ------------------------------------------------------------ 1985 Bulletin order form Name Title Address — City/State/Zip Payment enclosed — $15 (member) — $30 (non-member) Return to: Rose Minke, League of Minnesota Cities. 183 University Ave. E., St. Paul. MN 55101. 70 December 17, 1984 Timothy T. Weidenhaft 1358 Cosmos Lane Eagan, Minnesota 55123 The Honorable Bea Bloomquist, Mayor of Eagan P.C. Box 21-199 Eagan, Minnesota 55121 Madams I am writing in order to voice my dissatisfaction with .' the new "Eagan Parking Ban". I would like to state that I feel this ban is excessive in that it is enforced from Nov- ember through April, rather than during periods of snowfall. Additionally, I feel the penalties are exorbitant when com- pared to the seriousness of the offense, during periods when snow is not present. In closing, I would like to emphasize my dissatisfaction with the new ordinance and our city officials who implemented an ordinance_.which is not favored by the people. Repeal the Eagan Parking Ban! 71 Sincerely, SUBJECT TO APPROVAL MINUTES OF A SPECIAL MEETING OF THE ADVISORY PARKS & RECREATION COMMISSION EAGAN, MINNESOTA DECEMBER 13, 1984 A special meeting of the Advisory Parks & Recreation Commission was called to order by Chairman Martin at 7:10 P.M.. Members present were Ketcham, Alt, Bertz, Martin, Carroll, Fedde, Thurston and Kubik. Commission member, Masin, had notified the Commission she would be unable to attend. Parks & Recreation Director, Ken Vraa; Landscape Architect, Steve Sullivan; and Administrative Assistant, Liz Witt were also present. BUILDING OBJECTIVE, PURPOSE AND POSSIBLE ACTIVITIES The Director of Parks & Recreation briefly reviewed the process for developing • the draft architectural program and the evening workshop session. The Commission split into two groups to consider the building objectives, purpose and activities for a structure at Schwanz Lake. After a 45 minute brainstorming session, all of the generated ideas were placed on the bulletin board for further review by the Commission as a whole. The consensus of the Commission was to have the building blend in with the surroundings, but with solar orientation and in a central location. The building should be distinctively and imaginatively designed, yet warm and comfortable. It should also communicate the park's function. Expansion possibilities should be considered in the design. The building should have bathrooms, possibly a deck, have a food preparation area, space for up to 200 people and a fireplace(s). It should be a multi— season building, perhaps partially enclosed, to serve the summer beach crowd .and winter enthusiasts. It could have seating both inside and out. • The buildingshould be close to a parking lot and be handicapped accessible. The access points and circulation should be related to the activities area. An information sign with activities posted should be in a visible location. The building could possibly house a concession stand, provide for storage and have a walkout basement. Staff added a few of their thoughts, noting that the building should be constructed of earthy materials, be easy to maintain and be energy efficient. The building should be constructed so it could be divided in two and adaptable to handling more than one event at a time. The building should complement structures in other Eagan parks. It should have a telephone and PA system. The Commission remained in two groups and analyzed two different building uses — Group I had a warming house and Group II had restrooms. WARMING HOUSE The following activities were judged to be ones a warming house should accomodate — skating, skiing, sledding/tubing and indoor lessons for various recreational programs. The winter design could accomodate up to 100 people. The interior of the building would be of wood to give a rustic "chalet" atmosphere. The windows would be solar oriented, be operable and there would be at least one which would provide a view of the skaters. The structure might accomodate and be available for overnights. A display board and built— in screen could be available as teaching aides. There would be heat and electricity, potable and hot water and inside° access to restrooms and the fireplace. The warming house could be on the lower level to provide a walk—out for users. There would be removable rubber matting for the floor and movable bench seating. There could be a concession area housing vending machines. RESTROOMS Group members detailed intrusion for restrooms indicating size, material, and relationship. These items were recorded and included in the architectural program worksheet. ADJOURNMENT Parks & Recreation Director, Vraa, said the evening's effort would be as a draft for further refinement. Slide picture of other building slides and possibly a field trip to park structures in other communities will be made. The meeting adjourned at 9:15 P.M.. Dated: Advisory Parks & Recreation Secretary • • SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA DECEMBER 18, 1984 A regular meeting of the Eagan City Council was held on Tuesday, December 18, 1984, at 6:30 p.m. at the Eagan Municipal Center. All members were present. Also present were Consulting Engineers Mark Hanson and Bob Rosene, Public Works Director Colbert, City Administrator Hedges,, City Planner Runkle and City Attorney Hauge. AGENDA Egan moved, Wachter seconded the motion to approve the Agenda with the • understanding that the policy designating street classification systems will be scheduled for a separate council meeting agenda. All members voted in favor. December 4.L 1984 _ Regular Meeting. Upon motion by Wachter, seconded Blomquist, it was resolved that minutes from the regular meeting of December 4,, 1984 be approved with the exception on page 7 concerning Blackhawk Townhouse Project, that Mayor Blomquist opposed it, because she was concerned about the impact upon the property owners and the noise level that the freeway would have on the new plat. All members voted yes. December 11. 1984 _ Special Meeting. Upon motion by Egan, seconded Thomas, it was resolved that the Minutes be approved. All voted yes. • POLICE DEPARTMENT Police Chief, Jay Berthe, was present and discussed with the Council the impact of the most recent Snow Plowing Ordinance upon the residents in the City. He indicated that about 400 warning letters were issued between November 15 and December 2, and that citations have continuously reduced in number since citations first were issued on December 2, 1984. EAGAN SNOWMOBILE CLUB Park Director, Ken Vraa, was present and discussed with the Council the request of the Eagan Snowmobile Club to utilize the Highline Trail and the boulevard on Johnny Cake Ridge Road, south of Cliff Road for snowmobile trails. He indicated that the Advisory Park and Recreation Commission reviewed the request and recommended the Highline Trail be allowed for snow- mobiles but the City not designate the use of the Blackhawk Road trail and sidewalk as an approved snowmobile trail. Smith moved, Thomas seconded the motion to approve and authorize the implementation of the Park Committee recommendations. All members voted affirmatively. Council Minutes December 18, 1984 PUBLIC WORKS DEPARTl03ANT I -35E Plan Review. Tom Colbert, the Public Works Director, was present and discussed with the Council the installation of right-of-way fencing and surfacing from Cedar Avenue interchange to Lone Oak Road. He noted that the right-of-way fence being constructed along the west right-of-way line of I -35E adjacent to Hillandale No. 2 Addition indicates the fence will be located at the bottom of the townhouse development side of the noise berm constructed in conjunction with I -35E. He stated that the Federal Highway Administration will not approve the request for relocation of the fence line to the top of the noise berm to provide the green space to be maintained by the Lakewood • Homes Development (Hillandale Addition No. 2) due to the fact that the State had to purchase the property from the then property owner and will not change the location of the fence unless repurchased by the existing adjacent property owner. Members discussed the issue and asked the Public Works Director to pursue the relocation with MnDOT and the FHA. CONSENT AGENDA The following, consent agenda issues were presented to the City Council members and recommendations were made by the City staff for approval: 1. Contractor Licenses. A list of contractors who had applied for approval of licenses in the City was presented and recommended to be approved. 2. 1985 Consulting Engineering Rates. A proposed rate schedule submitted by Bonestroo, Rosene, Anderlik & Assoc. was reviewed by the City • Council and the Public Works Directorrecommended it be approved. 3. Personnel Items. It was recommended the list of part-time winter recreation leaders and salary schedules be approved for 1984-85. 4. Squad Car Bids. The City has received the Hennepin County bid for the 1985 Patrol Cars from Elk River Ford and it was recommended that four squad cars be purchased for a total cost of $46,052.00 from the 1985 Budget. 5. Town_ Center 70 & Town Center 100 Additions - Feasibility Report _ Pro ect 41429. The City has received a petition from Federal Land Company requesting the preparation of a feasibility report along with detailed plans and specifications for the installation of streets and utilities to service the Town Center 70 and Town Center 100 Additions, which incorporates the 170 acres of commercial development south of Yankee Doodle Road between Pilot Knob Road and Lexington Avenue. It was recommended the Petition be received and the report be authorized. 2 Council Minutes December 18, 1984 6. Rose Hill Addition - Contract 1184-12. It was recommended that the Council approve the third and final payment to Widmer Brothers, Inc. in the amount of $23,447.85 for Contract 1184-12 for the installation of streets and utilities to the Rose Hill Addition and to accept the project for perpetual maintenance. 7. Nicols Road Z. MSAS Designation. A proposed Resolution was submitted to the City Council and staff recommended it be approved providing for 1.5 miles from Cliff Road to Beau D'Rue Drive to be designated as Municipal State Aid Street. 8. WestbuEy 1st and 2nd Additions - Project 11396. The Public Works • Director recommended that although the contractor had severely unbalanced bids, the assessment roll be accepted because of negotiations with the developer and that the final assessment hearing be scheduled for January 15, 1985 at 7:00 p.m. at the Eagan City Municipal Center. 9. Lexington Square Addition -_ Project 11401. The final assessment roll for Project 11401 consisting of Lexington Square trunk sanitary storm sewer improvements was presented to the Council and it was recommended that the Council receive the roll and schedule a final assessment hearing for January 15, 1985 at 7:00 p.m. at the Eagan Municipal Center. Upon motion by Smith, seconded Thomas, it was resolved that the foregoing consent agenda items as presented, be approved and authorized to be imple- mented. All members voted yes. • ADDITIONAL CONSENT AGENDA 1. Blackhawk Road - MWCC Excavation Permit. An application had been received from the Metropolitan Waste Control Commission for excavation/fill permit to dispose of excess material that has been accumulating in its ash disposal basin near the Seneca Waste Water Treatment Plant. The staff recom- mended approval, subject to compliance with City requirements. 2. Lexington Avenue - Trunk Water Main -_ Project 113951. The final assessment roll regarding Project 11395I covering trunk water main along Lexington Avenue was presented to the Council and the staff recommended that the roll be received and that the final assessment hearing be scheduled for January 15, 1985 at the Eagan Municipal Center at 7:00 p.m. 3. Shoreland Zoning Ordinance Resolution. The City Attorney's office presented a Resolution providing for the publication of a title and summary of the Shoreland Zoning Ordinance in order to avoid printing the Ordinance in its complete draft. It was recommended that the Resolution be adopted. Wachter moved, Egan seconded the motion to approve the above consent agenda items. All voted in favor. M Council Minutes December 18, 1984 CEDAR GROVE 3rd, 4th & 5th ADDITIONS - PROJECT #413 STREET CONSTRUCTION Mayor Bea Blomquist convened the public hearing regarding Project #413 consisting of street reconstruction proposed for Cedar Grove 3rd, 4th and 5th Additions. City Administrator Tom Hedges introduced the topic and Public Works Director Tom Colbert reviewed the preliminary report in detail. Mr. Hedges explained the reasons for the public hearing, including the hearing held on December 4, 1984, regarding Cedar Grove 3rd and 5th Additions with no action being taken that evening. Mayor Blomquist indicated that Cedar Grove 5th Addition will be heard first, and the 3rd and 4th Additions will be then • reviewed and discussed later in the hearing. Henry Peterson, a property owner in the Cedar Grove 5th Addition had a question about the Agenda. Councilman Smith indicated that a letter, which he understood had been written by Mr. Peterson, stating Mr. Smith favored the project was not accurate and that Councilman Smith had stated emphatically that he had not made up his mind prior to the hearing as to whether the improvements should be installed or not. Questions were asked from a number of affected property owners and a hand count, directed by the Mayor, indicated two owners in favor and the vast majority were opposed, who were present at the hearing. Councilman Egan moved to close the hearing and to deny the project based upon the large opposition to the project, and Wachter seconded the motion. Councilman Wachter recommended a written referendum to get an accurate indication of whether the affected owners favored or opposed the project. Councilman Egan noted that the costs will increase but the people seem to be willing to assume the risks, so it's therefore a matter of timing as to when the improvements will take place. All members voted yes. • The Mayor at 7:25 p.m, convened the hearing concerning Cedar Grove 3rd and 4th Additions and Mr. Colbert then explained the project with a slide demonstration, in some detail. He also discussed the service road along Nicols Road. He noted that the estimated costs are $2,100.00 per lot in the 4th Addition, if the 3rd, 4th and 5th Additions streets were all recon- structed. Without the 5th Addition, the estimated cost is about $2,000.00 per lot in the 3rd and 4th Additions. A large number of resident property owners were present with questions and one was concerned about the accuracy of the estimates. There were also concerns about the assessment methods from certain owners present. A question arose whether, if a parcel on the Nicols Service Road is assessed in this project, whether it would be assessed at the time of upgrading of Nicols Road. It was noted that the policy of the Council at the present time is that property owners on a service road would only be assessed for one improvement. Some persons spoke in favor and others spoke against the project. With a hand count of all persons present, 18 were in favor and 25 were opposed with 1 no opinion. There are 362 lots in the two subdivisions. 4 Council Minutes December 18, 1984 A hand count in the Cedar Grove 3rd Addition indicated 1 in favor and a large majority opposing the project. Cedar Grove 4th Addition indicated 16 in favor and 14 opposed with 191 total lots, and 171 total lots in Cedar Grove 3rd Addition. Smith then moved, Thomas seconded the motion to close the hearing regarding Cedar Grove 3rd Addition and to deny the implementation of the project. All members voted affirmatively. Councilman Wachter suggested a referendum in Cedar Grove 4th Addition because of a lack of definite consensus. Mayor Blomquist recommended continuing the hearing until a January meeting in 1985 and solicit written responses. There were concerns about • whether written responses would offer adequate information to homeowners unless they had a chance to be present at a formal hearing. At 9:00 p.m. Thomas moved, Egan seconded the motion to continue the hearing for the Cedar Grove 4th Addition only, until the January 15, 1985 regular meeting at 7:00 p.m. at the City Municipal Center. All members voted yes except Wachter who voted no. The City Administrator was requested to require as much media coverage as possible and suggested another letter of explanation be sent to the propertyowners. SLATERS ACRES - PROJECT 0419 - STREETS & UTILITIES PUBLIC HEARING Mayor Bea Blomquist convened the public hearing regarding the street and utility improvements to Slaters Acres and Mr. Colbert and Mr. Rosene reviewed the feasibility report. A petition had been received from property owners in Slaters Acres requesting a feasibility report. Representatives of Richard • Hilla Construction Co, was present as were other neighboring owners. There were no objections from neighboring owners but questions about the assessment spread with a recommendation that the spread be 15 years rather than 10 years. Mr. Colbert indicated that easements will be required and that cost estimates do not include the cost for easement acquisition. The owners of Lots 5, 6, and 7 of Slaters Acres that would be affected by easement acquisitions were not present. After discussion, Egan moved, Smith seconded the motion to close the hearing and to order in the project and to authorize the preparation of plans and specifications. All members voted in favor. I -35E - WEST SERVICE ROAD - RIGHT-OF-WAY VACATION The next hearing convened by the Mayor concerned the vacation of the southerly 250 feet of the West Service Road (Center Court) at the interchange by I -35E and Lone Oak Road. Mr. Colbert explained the project and there were no objections to the vacation. He indicated that an easement has been acquired dedicating to the City a utility easement over that portion of the roadway to be dedicated. Egan moved, Wachter seconded the motion to close the hearing and to approve the vacation and to authorize the execution of the related documents. All voted yes. 5 Council Minutes December 18, 1984 1985 CITY BUDGET The City Administrator reviewed with the Council and the audience the proposed 1985 City Budget covering general government, public safety, public works, park and recreation and other expenses. A comparative summary of expenses for the years 1982 through 1985 were reviewed and there were no questions from the audience. Wachter moved, Thomas seconded the motion to approve the 1985 General Fund and Public Enterprise Fund Budgets as presented. All voted in favor. HARDEES - CONDITIONAL USE PERMIT - PYLON SIGN • An application from Hardees, Inc. for conditional use permit to use a pylon sign for the Hardees Restaurant at Cliff Road and Nicols Road was presented to the Council. A conditional use permit for pylon sign was approved in 1981 but not utilized. The Advisory Planning Commission recom- mended approval of the application, subject to certain conditions. A repre- sentative of Hardees was present and requested that the appendage be included, which would exceed the Code maximum size requirements, but they would remove the sign in front of the building. Thomas moved, Smith seconded the motion to approve the application, including the appendage, provided that all canvas signs be removed from the roof of the building; further, subject to the following condition: 1. The sign shall be at least 10 feet from any right-of-way line. 2. The size of the sign shall not exceed 125 square feet of sign area • per side. 3. The existing ground sign shall be removed. 4. The location and lighting of the sign shall not cause any obstruc- tion of driver's vision. All voted yes. FLOYD DEAN - WAIVER OF PLAT - COUNTRY HOME HEIGHTS The City Administrator introduced the application and Mr. Runkle detailed the application of Floyd Dean for waiver of plat to adjust the lot line between Lots 14 and 15, Block 5, Country Home Heights. Mr. Runkle stated that certain questions ,were raised by the Chief Building Inspector about the pro- posed builder on the residual lot. Mr. Dean was present and favored the application. Smith moved, Wachter seconded the motion to approve the applica- tion subject to complying with all City requirements. All members voted yes except Egan who abstained. 3 Council Minutes December 18, 1984 WEISPERING WOODS - REZONING'A PRELIMINARY PLAT The application of Hilla Construction Company for rezoning from A to R-1 and preliminary plat approval consisting of approximately 3.8 acres and con- taining 10 single family lots was next heard. The Advisory Planning Commis- sion recommended at its November 27, 1984 meeting to approve the application, subject to certain conditions. The Commission recommended a turn -around be provided for Lots 9 and 10, that Outlot A include a signed Purchase Agreement prior to final plat for attaching it to one of the existing lots in Slaters Acres, or be added as part of Lot 4 of the preliminary plat of Whispering • Woods and that the City vacate a portion of the 100 foot right-of-way for Slaters Road. He further discussed the proposed variances due to the road width and the option for variance or vacation of a portion of the right-of- way. It was noted that Outlot A is not needed for road right-of-way under the present proposal, and that the State may authorize vacation of part of the right-of-way. Smith moved, Wachter seconded the motion to approve the appli- cation for rezoning. All members voted in favor. Egan then moved, Thomas seconded the motion to approve the application for preliminary plat, subject to the following conditions: 1. A detailed grading, drainage, erosion, and sediment control plan shall be submitted to the City for review and approval by City staff. 2. Outlot A shall be platted as part of Lot 4 unless at the time of final plat approval, a purchase agreement is presented to the City showing purchase of Outlot A by the owner of the lot behind the proposed plat and adjacent to Outlot A. • 3. This development shall be responsible for the trunk area storm sewer assessment at the rate in effect at the time of the final plat. 4. The developer shall provide to the City all requested utility and drainage easements 10 feet in width adjoining all streets and 5 feet in width adjoining side and rear lot lines, and the developer will provide at his own cost, 20 foot wide utility easements for public utilities not constructed within the street right-of-way. 5. The grading limits and area of woods to be preserved shall be adjusted according to the setback variance allowances. 6. No driveway access shall be allowed to Slater Road from Lots 1 through 8. 7. Lots 9 and 10 shall have turn -around driveways constructed in con- nection with the construction of the dwellings on those lots in order to preclude backing of vehicles on to Slater Road. 7 Council Minutes December 18, 1984 8. The owner shall, execute all necessary documents with the City in all respects if the City vacates part of the right-of-way along Slater Road. All councilmembers voted in the affirmative. PILOT KNOB SHOPPING CENTER - REZONING The application of Federal Land Company to rezone 20 acres from R-4 to CSC on the north side of Duckwood Drive and west of Denmark Avenue was next heard. The Advisory Planning Commission recommended approval. Dale Runkle • detailed the proposal, noting an application had been submitted in 1979 to 1980 for rezoning, which was denied. Vernon Colon and other representatives of the applicant were present and Mr. Colon stated that the intention was to consolidate a 70 acre parcel. There were no objections to the application, and after discussion, Wachter moved, Thomas seconded the motion to approve the application, subject to the following conditions: . 1. Federal Land Company shall apply to the City within the next two years, a viable preliminary plat similar to the concept plan presented which shall set forth the proposed use of the land and adjacent areas previously zoned Community Shopping Center. 2. If such a preliminary plat is not approved, the zoning shall revert to R-4 for purposes of future development. All members voted yes. • CEDAR CLIFF COPMERCIAL PARK ADDITION - VARIANCE FOR GAS PUMPS An application was submitted by Federal Land Company for variance to allow gas pumps on an approximately 4.5 acre parcel located on Lot 1, Block 2, Cedar Cliff Commercial Addition. The Advisory. Planning Commission recommended denial of the application for reasons indicated in its minutes. The sale of gas must accompany minor service to a vehicle under the Neighborhood Business District category. The Advisory Planning Commission noted that the ordinance does not allow gas pumps without service bays which were not being proposed in the application. Martin Colon appeared for the applicant and presented a graphic layout of service stations without service bays in the general area. He indicated that Tom Thumb will not enter into a lease without gas pumps in the Cedar Cliff Commercial Park. He stated that the gas pumps will not be visible to the neighboring residents and further, that the pumps would perform a service to the area. Steve Darling, a neighboring property owner, appeared and reviewed the background, indicating the neighboring residential owners generally opposed the gas pumps. [] Council Minutes December 18, 1984 Councilman Egan stated that a committment had been made to the neighbors to construct the commercial addition without gas pumps. He reviewed the Planning Commission member's comments in opposition to the application, and recommended that the Council deviate from its long-standing policy. Wachter moved, Egan seconded the motion to deny the application for reasons including those above and the fact that no hardship was present, there does not appear to be sufficient service bays in the City and that the City ordinance does not allow gas pumps without service bays and that the policy of the Council has been to deny the applications and has done so with a number of other applica- tions. All members voted yes. EAGANDALE INDUSTRIAL PARK NO. 7 - REZONING & PRELIMINARY PLAT • The application of Alscor and Northwestern Mutual Life Insurance Co. to rezone from RD (Research and Development) to LI (Light Industrial District) and preliminary plat consisting of three lots located east of Burnside Avenue and south of Avalon Avenue was presented to the Council. The Advisory Plan- ning Commission at its public hearing on November 27, 1984 recommended denial of the rezoning application, but approval of the site plan and preliminary plat, and approval of variance allowing lot coverage of 30% rather than the allowable 20% maximum. Dale Runkle described the application, including the application to rezone Lots 2 - 7, Block 4, Eagandale Center Industrial Park from RD to I-1 and the preliminary plat application covering 13 acres with 3 lots. Lot 1 would be an expansion of Elliott Auto Company, with office/ware- house facilities with 86,000 square feet per lot, for lots 2 and 3• The land is zoned RD with buffer along the existing residential Country Home Heights Addition west of Burnside Avenue. The request is for higher lot coverage in consideration for the site design. Proposed landscaping and berming would be included along Burnside, plus landscaping adjacent to the building. One story • building would be the maximum allowed in the area with no access from Burnside. Bob Worthington and other representatives appeared on behalf of Opus Corporation and the developer. There were no objections. Mr. Worthington indicated that the applicant had no objection to the recommendations of the APC, that truck access could only be on the east side of the buildings and had proposed I-1 zoning to be consistent with the land adjacent to the Eagandale Industrial Park, but that the Planning Commission was concerned about the controls under the land uses. Councilman Egan moved, Wachter seconded the motion to approve the application for variance for lot coverage and further, for preliminary plat approval, subject to the following conditions, noting that no zoning change would take place: 1. The property shall be developed according to the concept plan sub- mitted to the Advisory Planning Commission relating only to the two lots contained in the platted portion of the proposal, including the access as shown on the concept plan, the berming and screening as shown on the concept plan, and the building height of one story, and no deviations from the concept plan of the two lots at the north of the area shall be allowed except as approved by the City of Eagan. i. Council Minutes December 18, 1984 2. A detailed landscape plan shall be approved and reviewed by the City and representatives of Country Homes Heights, and an adequate landscape bond shall be submitted for City approval and not released until one year after the landscaping is completed. 3. A detailed lighting plan shall be submitted and reviewed by City staff in order that the lighting is not intrusive to the existing residential neighborhood. 4. All other City ordinances shall be adhered to. 5. Existing storm sewer systems servicing Burnside Avenue and the • proposed future development shall be extended and connected to the existing system in Eagandale Blvd. and all costs associated with the storm sewer exten- sion shall be the responsibility of this development. 6. The acquisition and dedication of all required utility easements for the storm sewer system extension to Eagandale Blvd. shall be the responsi- bility of this development, and all other required standard easements shall be dedicated on the final plat. 7. A cross easement for the common driveway shall be approved by the City and recorded at the City providing full right to all benefited lots as a condition of final plat approval. 8. Detailed erosion control/restoration plans, and specifications shall be approved by the City prior to the issuance of any building permit. 9. That a variance allowing up to 30% lot coverage is granted by the • City of Eagan, with R & D zoning. All members voted ,yes. RABNCLIFF 2ND ADDITION - REZONING An application of M. G. Astleford to rezone Outlot B Rahncliff, consist- ing of 5.7 acres from RB to LB to allow a 65,000 square foot office building was brought before the Council. The Advisory Planning Commission recommended approval of the rezoning, subject to it being limited to office building use only for Rahncliff 2nd Addition. There were no objections to the application, and after explanation by the City Planner, Egan moved, Thomas seconded the motion to approve the application, subject to exclusive use of the property for office building purposes only. All members voted in favor. 10 Council Minutes December 18, 1984 ROYAL OARS CIRCLE- PRELIMINARY PLAT The application of Asp Construction Co. for preliminary plat approval consisting of approximately 21 acres and containing 297 apartment dwelling units to be called Royal Oaks Circle, came before the Council for considera- tion. The project is located north of Violet Lane and west of Federal Drive and the Advisory Planning Commission recommended approval with certain condi- tions attached. There was discussion concerning the parking, and a question was asked about internal access. Mr. Colbert recommended direct underground parking access to Federal Drive, rather than a short service road along • Federal Drive. There being no opposition, Smith moved, Thomas seconded the motion to approve the application, subject to the following conditions: 1. The existing wooded area along the north property line shall remain intact. 2. That building heights shall conform to the heights shown on the site plan. 3. If the parking ratio is reduced to a 2 per unit ratio, then each unit's rental shall be tied to a specific indoor parking stall. 4. A detailed landscape plan showing plant species, size, and location, plus the provision of recreational facilities shall be submitted for staff approval. 5. The preliminary plat approval shall be subject to the filing of an • approved environmental assessment worksheet. 6. All surface water drainage generated from this development shall be conveyed by way of a storm sewer system to Pond CP -1 in the northwest or JP -2 to the south as a condition of final plat approval. 7. The finished grading of this development shall not result in slopes steeper than 3 to 1, and an adequate erosion control/restoration plan must be approved by the City prior to final plat approval. 8. All parking lots shall provide an access to the internal loop private drive with internal raised concrete curb medians being constructed where required by staff. 9. This development shall be responsible for the acquisition and dedi- cation of all required utility easements necessary to, service this development with the required utilities in addition to the normal lot line utility ease- ment dedications. Council Minutes December 18, 1984 10. Violet Lane shall be upgraded to its ultimate City standards from Federal Drive to approximately 300 feet west, adjacent to this development, or its future projected assessment liabilities must be prepaid as a condition of final plat approval. 11. A lighting plan shall be submitted to the City staff for review and approval. All members voted yea. NIffDTREE DEVELOPMENT - SION PERMIT An application of Thorpe Brothers, Inc. for special permit for the Windtree residential development to allow a temporary advertising sign to be located at the southeast corner of Yankee Doodle Road and Elrene Road was brought before the Council. The request was for a temporary advertising sign for the promotion of Windtree residential development, and it was noted that the development has an on-site sign with two off-site signs at the present time. The City Council has limited previous subdivisions to two off-site signs and it was recommended that the policy be continued. Wachter moved, Egan seconded the motion to approve the special permit for temporary adver- tising sign, subject to the following conditions: 1. The sign shall be set back a minimum of 20 feet from any right-of- way or property line. 2. A maximum 2 year limitation with sign permit renewal after the first • year shall be allowed. 3. All other applicable City ordinances shall be adhered to. 4. The existing ground sign located at Elrene and Pilot Road Roads shall be removed. 5. Only two off-site signs shall be allowed for this development. All voted yes. RICHARD NORDLAND - INDUSTRIAL REVENUE RESOLUTION The final resolution for industrial revenue bonds for Richard Nordland in the amount of $500,000.00 was submitted for approval by the Council. After review by the staff, upon motion by Smith, seconded Thomas, it was resolved that the final resolution for the industrial revenue bonds be approved, sub- ject to compliance with all necessary requirements. All voted in favor. 12 Council Minutes December 18, 1984 BLOOMINGTON PROPERTIES - ROAD MACHINERY - IR FINANCING The application for approval of the final resolution for industrial revenue bonds for Bloomington Properties (Road Machinery) in the amount of $2,500,000.00 was submitted to the Council for final approval. There were no objections and upon motion by Egan, seconded Wachter, it was resolved that the final resolution be and it hereby is approved, subject to compliance with all necessary city requirements. All voted affirmatively. RICHARD N. ANDERSON, INC. - IR FINANCING • The final resolution for industrial revenue bonds for Richard W. Anderson, Inc, in the amount of $3,500,000.00 was submitted to the Council for review. The City Administrator, Tom Hedges, indicated that the legal counsel for Richard W. Anderson contacted him and stated that the bonds had not been placed with a financial institution, and therefore, he recommended no action. There was discussion as to whether the Council should commit 1985 industrial revenue allocations and Councilmembers indicated that they could not do so at the present time. Upon motion by Thomas, seconded Egan, it was resolved that the consideration of the final resolution be continued indefinitely, without committment toward the City's 1985 Industrial Revenue Fund allocation. All voted yea. 1985 G.O. REFUNDING BOND ISSUE • The City Administrator reviewed a recommendation to issue $5,500,000.00 in general obligation refunding improvement bonds for 1985 relating to Eagan Series A and Series B bonds in 1981. Miller & Schroeder Municipals and Faegre and Benson requested postponement of the advance refunding sale by at least 30 days for several reasons outlined to the City Council. Steve Emerson of Miller & Schroeder was present and upon motion by Wachter, seconded Egan, it was resolved that the action on the refunding issue be continued indefinitely. All members voted yes. N.O.I.S.E. M94BERMP Mayor Blomquist had earlier discussed with the Councilmembers the possible proposed membership of the City with the National Organization to Insure a Sound -Controlled Environment, headquartered in Washington D. C. It was noted the membership cost is $500.00 per year and the organization concen- trates on air traffic noise, allowing the City to monitor actions being taken by communities throughout the country regarding the reduction of air traffic noise in other cities. After discussion, Thomas moved, Egan seconded the motion to approve the membership on behalf of the City of Eagan. All members voted in favor. 13 Council Minutes December 18, 1984 CINNAMON RIDGE - INTEREST RATE REDUCTION APPLICATION The City of Eagan has received an application for an interest rate reduc- tion program from the Can -American Realty Corporation for the Cinnamon Ridge multi -family housing project. The City Administrator stated that it would be necessary for the City Council to suspend the City Council meeting and recon- vene as an HRA to deal with the application. EAGAN RRA MEETING Egan moved, Thomas seconded the motion to adjourn the City Council • meeting temporarily and convene as the Eagan HRA. All members voted in favor. A Memorandum from Miller & Schroeder dated December 17, concerning tax increment supported interest rate reduction programs was briefly reviewed and it was noted that a tax increment plan would be required in order to proceed. Blomquist moved, Thomas seconded the motion to direct the HRA Executive Director to prepare a tax increment plan according to guidelines provided under Minnesota Law, and further address the policies that relate to the City. Councilman Wachter spoke in opposition indicating that he did not feel that tax increment financing was in the best interest of the City. Councilman Smith stated that the important issue concerns actual computations as they relate to the City. All members voted in favor. Upon motion by Egan, seconded Wachter, it was resolved that the HRA meeting be adjourned and the City Council reconvened. All Councilmembers voted yes except Wachter who voted No. • RICHARD'S FOOD AND LIQUOR Richard and Maureen Stariha, the owners of Richard's Food and Liquor on County Road 30 and Highway #3, appeared and requested approval of the City Council to refund the $1,600.00 one-half year on -sale liquor license fee that they had paid in July of 1984 for the last half of 1984's license for Richard's Food and Liquor. They indicated that they are now ready to open the restaurant after having had legal complications in the purchase. It was noted that Stanley Lynn had paid the license fee for the entire year of 1984 but had operated only half of the year. After discussion, noting the delay in closing of the purchase and the opening of the restaurant, Smith moved, Thomas seconded the motion to refund the fee for that portion of the year unused in which the restaurant was not open, upon the condition that in the event the City is requested to refund any portion of the on -sale license fee to Stanley Lynn, that Mr. and Mrs. Stariha will then be required to repay any, of the refunded portion that the City otherwise would be required to pay to Stanley Lynn to the City, and further, that the Starihas be authorized to open the restaurant for the last two weeks of December, 1984 on a pro -rated license fee basis. All members voted yes. 14 Council Minutes December 18, 1984 N.C.R. INDUSTRIES Rocky Walton and other representatives of N.C.R. Industries, a contract- ing firm, appeared and stated that N.C.R. had applied for a building con- tractor's license through the City, but the license had not been approved. Mr. Hedges indicated that he understood the Chief Building Inspector had recommended against the license because of lack of submission of necessary information, but did not know specific reasons for refusal to grant the license. Mr. Walton indicated that it was important to proceed immediately with the construction of a home. Egan moved, Wachter seconded the motion to schedule the request for the license on the January 2, 1985 City Council • agenda and request that the Chief Building Inspector prepare a report for the Council to be ready at least one week prior to the Council meeting, so that the Councilmembers can review the report. All members voted yes. BLACKHAWK TOWNHOUSE PROJECT - MULTI -FAMILY ROUSING REVENUE BONDS Mr. Hedges stated that a request had been made by the developer of the Blackhawk Townhouse Project that the Council reconsider the motion for approval regarding the application for multi -family housing revenue bonds for the project. He stated that if there is no motion to reconsider by a council member authorized to do so, then the applicant would be required to submit a new application to the City. Mayor Blomquist stated she opposed the project until the noise issues within the plat are dealt with and the plans revised. Smith moved, Egan seconded the motion to schedule a public hearing on the revenue bonds for January 15, 1984 at 7:00 p.m. at the Eagan City Municipal • Center, conditioned however, upon submission of a new application in com- pliance with all necessary requirements. Smith, Thomas and Egan voted yes; Blomquist and Wachter voted no. ADVISORY COMMITTEE The City received a letter from the League of Women Voters of Northern Dakota County suggesting: 1) that a membership application be used for all Board and Commission applicants, and 2) that the approval of each appointment be in the form of a Resolution. Councilmembers indicated that they felt the process is open and that the Council does in each case, adopt a resolution incorporated into the minutes approving the persons appointed to the Advisory Committees. In addition, a detailed interview process takes place and there are ordinances governing the City requirements. The City Administrator was requested to respond to the League's recommendations. 15 Council Minutes December 18, 1984 MAMA COMPARABLE WORTH PROGRAM Mr. Hedges discussed with the Council a MAMA sponsored Control Data Corporation program for comparable worth which would cost the City about $3,000.00. He recommended that because of the current requirements, the Council approve a letter of intent to join the MAMA Comparable Worth Program. Smith moved, Thomas seconded the motion to authorize membership according to the recommendations. All voted in favor. ADVISORY COMMITTEE APPOINTMENTS - ADVISORY COMMITTEE MEETINGS Councilmembers discussed the information that it has received from resi- • dents and members of the Advisory Commissions, including the Advisory Planning Commission and Advisory Park and Recreation Commission, indicating that meetings were becoming extremely lengthy and complaints have been received by Councilmembers. In order to avoid inconveniencing applicants and neighboring property owners affected by applications before the Commission, Blomquist moved, Thomas seconded the motion to request that the meetings of the Advisory Committees be adjourned by 11:00 p.m. on the evenings of their regular and special meetings. All members voted in favor. S & W INDUSTRIAL ACRES - FEASIBILITY REPORT A petition has been received from the developers of the S & W Industrial Acres Addition located at the present E -Z Mini Storage facility at old Trunk Highway 1113 and Cedar Avenue freeway for street and utility improvements. • Egan moved, Wachter seconded the motion to receive the petition and authorize the preparation of the feasibility report and detailed plans and specifica- tions. All members voted yes. SEWER AND WATER RATE STUDY The Administrator was requested to place the consideration of the 1985 sewer and water rate study on the January 2, 1985 council agenda. CABLE COMMISSION BUDGET Councilman Smith recommended to the Council that it authorize the advancement of the sum of $47,560.00 toward the 1985 Budget for the Joint Burnsville/Eagan Cable Commission. Smith moved, Egan seconded the motion to approve the recommendation. All voted in favor. 16 Council Minutes December 18, 1984 CHECKLIST The following checklist was submitted to the Council for approval. Thomas moved, Blomquist seconded the motion to approve the checklist dated December 18, 1984 in the amount of $777,795.35 and November 30, 1984 in the amount of $611,999.75. All members voted in favor. ADJOURNMENT • Upon motion duly made and seconded, the meeting adjourned at 12:40 p.m. All voted yes. City Clerk 17 PHH SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE ADVISORY PLANNING COMMISSION RAGAN, MINNESOTA DECEMBER 20, 1984 A regular meeting of the Eagan Advisory Planning Commission was held on Thursday, December 20, 1984 at 7:00 p.m. at the Eagan Municipal Center. Pre- sent were Members Hall, Wilkins, Taylor, Mulrooney and Krob. Absent were Members Bohne, McCrea and Wold. Also present were Assistant City Engineer Hefti, City Planner Runkle, and City Attorney Hauge. I:i :Ah - 17:1 • Mulrooney moved, Krob seconded the motion to approve the Agenda with the understanding that the application of General Coatings for revision to a conditional use permit to allow a new location for an existing pylon sign at 2805 Dodd Road be stricken at the request of the applicant. All members voted yes. N Wilkins moved, Mulrooney seconded the motion to approve the minutes of the November 27, 1984 regular meeting. All members voted in favor. LEMIAY LAM 1ST ADDITION - PRELIMINARY PLAT Chairman Hall convened the public hearing at 7:10 p.m. regarding the . application of Opus Corporation and Healey Ramme Corporation for preliminary plat approval of Lemay Lake 1st Addition consisting of approximately 17.7 acres and containing 288 dwelling units lying south of Lone Oak Road and west of I -35E. Dale Runkle reviewed the preliminary report including the updated report dated November 12, 1984. He indicated that there were four major reasons why the Council requested the applicants return to the Planning Com- mission, including the following: 1. The Council requested an overall concept plan to indicate how access would be provided to the property to the east, including an overall circula- tion pattern. Three commercial buildings abutting Lone Oak Road and I-35E.are reflected, including two additional office buildings. It was noted that the zoning does not precisely fit the proposal and therefore the applicants were required to rezone to conform to the proposed concept. 2. Access to the development was also reviewed indicating the major access would be from Eagandale Blvd. to the south as proposed. There would be one minor access with right -in right -out between Eagandale Blvd, and Poplar Drive which would be moved somewhat easterly from the first proposal. 1 APC Minutes December 20, 1984 3. The density of the development indicated that the applicants were over the allotted square footage but with a change in mix, reducing the number of two-bedroom units and increasing the number of one -bedroom units, they could comply with the density restrictions. 4. The City has recently adopted a Shoreland Zoning Ordinance and staff has met with DNR representatives to review the site plan. There is a question as to whether the parcel requires compliance with the Shoreland Ordinance and DNR has indicated it would make recommendations only if it stated that the development is more dense than DNR would prefer. Bob Worthington of Opus Corporation and Tom Healey of Healey Ramme were • present. Mr. Worthington explained the land use plan for the entire parcel, including the commercial land on the east. He stated that Northwestern Mutual Life Insurance Company has joined in the plat application, owning the property on the easterly side and that now a circular traffic pattern is being pro- posed. A .traffic study has been completed and it concluded that each of the two traffic patterns would be satisfactory. He stated the single major inter- section at Eagandale Blvd. is the safest and most desirable. Mr. Worthington also mentioned that an EAW for the Eagandale development had been prepared and that a letter updating the EAW had been submitted to the City. He indicated the study noted no significant change between the former and the current proposals, including water run-off into Lemay Lake. Tom Healey described the proposed apartment plan. He stated that emer- gency vehicle access through the center of the project is being proposed. A six foot continuous berm along the westerly property line with evergreens on the top and drainage provisions will be installed with 8 foot berm on the northerly end. There are also other internal street configuration changes. A catch basin with skimmer will be installed permitting greater sedimentation and providing skimming of oil. He stated that the developers have met with the neighbors to the west and also southwest across Lemay Lake. A request was made by the neighbors to remove the southwesterly 6 units of Building B which the. developer prefers to retain. He further explained that the developers had agreed not to build additional R-4 units in that particular area. No neighboring property owners were present. Member Wilkins had questions about the southeasterly triangle. Mr. Worthington stated that negotiations had taken place with the City for dedi- cation of -the parcel as park and open space with possible access through the office project. If six units are removed, then the developer could comply with density. 2 APC Minutes December 20, 1984 Member Mulrooney questioned the gross and net density calculations and Mr. Runkle indicated that the calculations for net density are determined by taking out public right-of-way and also the private right-of-way. A range of 212 to 354 units could be allowed, depending on the number of bedrooms per unit. The planner was asked to submit reports with the range of minimum - maximum density that would be allowed in the multi -family projects. It was also noted the original EAW was based upon 200 apartment units and now 288 are being proposed, that an 80,000 square foot office building was being proposed and now 200,000 square feet of office building is shown on the • plan. Member Mulrooney also questioned whether the concept plan for the parcel to the east is firm and Mr. Worthington stated that the general concept is accurate and that the developers and owners will submit such confirmation in writing. Member Krob stated that there is no change in the number of units per acre. There were questions about circulation and it was noted the pre- vious plan did not have an internal circulation plan. Chairman Hall recom- mended reducing the project by 6 units to bring it into compliance. Wilkins then moved, Krob seconded the motion to recommend approval of the application for preliminary plat and concept plan for the adjacent land with 282 apartment units, subject to the following: 1. No additional storm water runoff shall be added to the existing 48 inch storm sewer, unless the existing storm sewer is increased in size accord- ingly. 2. Public improvements shall be petitioned by the developer and ordered • in by the Council prior to final plat approval. 3. This development shall be responsible for constructing a 5 foot concrete walk along its Lone Oak Road frontage. 4. A minimum 50 foot half right-of-way shall be dedicated for Lone Oak Road. 5. If a 60 foot right-of-way for Eagandale Place is dedicated, then a 20 foot utility easement shall be dedicated adjacent to public right-of-way as required by Staff. 6. This development shall be responsible for its trunk storm sewer area and lateral benefit from trunk water main assessments at the rates in effect at the time of final platting. 7. Easements for ponding, watermain and sanitary sewer shall be dedi- cated on the final plat. 8. All costs for public improvements associated with this development shall be the sole responsibility of this development. M APC Minutes December 20, 1984 9. The access driveway to the southwesterly 108 unit complex shall be a minimum of 32 feet in width. 10. A six foot berm with evergreens on the top and 8 foot berm along the northerly portion shall be installed by the developer. 11. The garage driveway on the westerly building shall be turned to run northerly rather than directly west. 12. No further residential development shall be developed on the entire parcel, including the parcel to the east. • 13. Evergreen screening shall be installed on the south end of the westerly building. 14. Catch basins with skimmers shall be installed as proposed by the developer and approved by the City. 15. The Planning Commission recommends alternate 2 with a looped public street. All members voted in favor except Mulrooney who stated that he was not satisfied that the density of the units had been properly determined and also that the environmental issues had not been properly considered, noting that the EAW has not been adequately undertaken for the current proposal. The hearing was completed at 8:30 p.m. • ANG ADDITION - PRELIMIN ANY PLAT AND REZONING The hearing regarding the application of Gary King for preliminary plat approval of King Addition and rezoning from A (Agricultural) to R-1 (Residen- tial Single), consisting of 10 lots on 10 acres of land was convened by the Chairman. It was noted the application had been submitted to the City in September of 1984 and the proposal was then continued for additional study. A revision to the plan has now been made. Mr. Runkle detailed the application and noted that two feasibility studies had been performed with the previous proposal. Nine of the lots would access from the extension of Golden Meadow Road and the existing home would continue to take access from the north on Hackmore Drive. Approximately 4 lots could be created from Lot 2 with access to Hackmore Drive at some time in the future. Mr. and Mrs. Gary King were present as well as several neighbors, including Armand Laurent. Mr. Laurent had concerns about assessments and stated that there was no benefit to his property if the utilities would be installed. 4 APC Minutes December 20, 1984 A letter from Thomas and Gretchen Murr objecting to the proposed utilities and street improvements was submitted. Krob moved, Mulrooney seconded the motion to recommend approval of the application for rezoning and further for preliminary plat approval subject to the following conditions: 1. Golden Meadow Road public improvements shall be approved by Council prior to final plat approval. 2. A 30 foot half right-of-way shall be dedicated for Golden Meadow Road. • 3. No driveways shall exceed 10% slope. 4. All other City requirements shall be complied with. 5. A detailed erosion control plan shall be submitted according to City requirements. All members voted in the affirmative. BRAD RAGAN, INC. - PYLON SIGN - CONDITIONAL USE PERMIT The hearing regarding the application of Brad Ragan, Inc. for conditional use permit for pylon sign to be located at 3815 Nicola Road came before the Planning Commission. The applicant now has a Goodyear ground sign and several other signs on the property at the intersection of Cedar and Highway #13 and • it was noted that one pylon sign would be allowed. A representative of Brad Ragan was present and stated that all other non -conforming signs will be removed to comply with the oridinance. Mulrooney moved, Wilkins seconded the motion to recommend approval, subject to the following conditions: 1. The pylon sign shall be limited to 99 square feet in area per side and 22 feet in height. 2. The pylon sign shall be a minimum of 10 feet from any property line. 3. Signs on the property shall be limited to one ground sign less than 7 feet in height and directional signs of less than 3 square feet in area. 4. All other signs presently on the proeprty and not in conformance will be removed from the premises immediately. All voted in favor. E APC Minutes December 20, 1984 PAGAN WOODS OFFICE PARR - PRELIMINARY PLAT The next hearing that came before the Planning Commission concerned the application of Trammell Crow Company for preliminary plat approval of Eagan Woods Office Park consisting of 6.60 acres and proposed to contain a 4 story office building with 72,000 square feet. The second portion of the applica- tion is concept approval for the total 18.8 acres to constitute the land use plan for the Eagan Woods Planned Development. The total plan would consist of either office or hotel which would contain approximately 160 rooms or 55,000 square feet. Dale Runkle reviewed the application in detail with the Planning Commission and it was noted that the property is now zoned Planned Development with underlying Roadside Business zoning. He also stated that the history • includes a review of the airport safety zone ordinance and the new property owners have purchased the site proposing nearly the same uses that were originally allowed under the Planned Development. Tree surveys have been made and it was noted that due to the very rough site, the developer will provide retaining walls. Mr. Runkle stated the site characteristics are important and the developer is studying the site in detail to retain natural amenities. He further noted that a conditional use permit had been required for a four-story building and suggested review of the appli- cation with the understanding that a future hearing on the conditional use will be required. Robert Hoffman, attorney, and representatives of the applicant were present. Mr. Hoffman explained the background of Trammell Crow Corporation noting that it develops properties throughout the United States, including various types of development and normally retains ownership of its develop- • ments. Mr. Hoffman made the following comments: 1. There is adequate space for additional parking, if needed in the future. 2. He requested that the employee parking spaces be smaller than the city requirements. 3. He requested a variance setback from the public right-of-way. 4. A common theme for landscaping and lighting will be provided, but a request was made to allow a variety in building themes. 5. He requested a 50 foot right-of-way rather than 60 foot public right-of-way to allow additional green space. ri APC Minutes December 20, 1984 6. The developer requested it be permitted to work with the site and provide internal storm sewer for phase I and determine in the future whether extending the system to the Minnesota River is necessary. The architect for the project reviewed the plans in relation to the site and stated that natural amenities and contours will be maintained to as great an extent as possible. Gary O'Brien of Trammell Crow was present and there were no objections to the application. Rich Hefti stated that easements will be needed including • area for adequate snow storage adjacent to the internal public street, and therefore recommended a 60 foot right-of-way. Gary O'Brien indicated that a 20 foot setback variance would not be necessary until construction of the proposed motel on Outlot A. It was understood that the 20 foot green strip would be required in the future. Mulrooney moved, Krob seconded the motion to recommend approval of the application for preliminary plat consisting of an office lot and two Outlots subject to the following conditions: 1. A Planned Development Agreement shall be entered into for the over- all plan as submitted with the planning report for the project. 2. An architectural design shall be established by the developer and reviewed by City staff in order that all of the buildings will have a common architectural theme. • 3. Acoustical treatment shall be provided within the building in order to minimize any noise impact on this site from the planes overhead or I-494 to the north. 4. The Planned Development shall continue for a maximum of five years and a determination should be made that either the PD include the height of the building to allow 4 stories or separate conditional use permit shall be required for each building. 5. The plat shall be revised and subject to MnDOT's and Dakota County Plat Commission's comments because the plat abuts state and county right-of- way. 6. The building shall be designed to take into account the Fire Depart- ment criteria regarding the four story building. It shall meet all of the criteria of a conditional use permit to exceed the maximum allowable height in a commercial district. 7. A detailed lighting and landscape plan shall be submitted and a landscape bond approved by the City shall be required and not released until one year after the landscaping has been completed and approved by the City. 7 APC Minutes December 20, 1984 8. The plat shall be subject to the City park dedication fee require- ments for commercially platted land at the time of approval of each final plat. 9. Only 280 parking spaces will be permitted at the time of the initial phase but up to an additional 72 spaces shall be provided and promptly installed by the developer or owner when requested by the City. 10. Detailed plans and specifications for the reinforced earth retaining walls shall be submitted for review and approved by the City staff. 11. Calculations used to determine storm water ponding area shall be • submitted for review and approved by the City staff. 12. This development shall be responsible for all costs associated with obtaining the necessary MWCC permits and shall abide by MWCC rquirements related to these permits. 13. A public improvement project for streets and utilities shall be approved by the City Council, including the storm sewer outfall to the Minnesota River Valley, if necessary. 14. A minimum 50 foot right-of-way shall be dedicated for Eagan Woods Drive with the understanding there will be minimum 20 foot setbacks. 15. This development shall be responsible for obtianing the necessary easement at its cost for Eagan Wood Blvd. from parcel 01-00400-060-02. 16. This development shall be responsible for all costs associaetd with • obtaining the necessary MnDOT permits to work within MnDOT right-of-way. 17. This development shall be responsible for trunk related assessments for trunk area water upgrading, trunk area storm sewer and lateral benefit from trunk sanitary sewer at the rates in effectat the time of final platting. 18. This development shall assume full responsibility for all costs of public improvements for streets, sanitary sewer, watermain and internal storm sewer. 19. All other applicable City Code and policy requirements shall be complied with by the developer. 20. 9 by 20 foot and and 9 by 18 foot parking spaces shall be allowed at the discretion of City staff with 6 handicapped and 12 visitor spaces of 10 feet by 20 feet each. All members voted yes, except Hall who abstained. E APC Minutes December 20, 1984 EAGAN WOODS OFFICE PARK - CONCEPT APPROVAL Mulrooney then moved, Wilkins seconded the motion to recommend approval of the concept plan for the Eagan Woods Office Park, noting that a Planned Development Agreement shall be entered into for the overall plan submitted with the Planning report; further, that the concept plan and other exhibits included with the packet shall be made a part of the Planned Development Agreement. All members voted yes except Hall who abstained on the motion. RARNCLIFF 2ND ADDITION - PRELIMINARY PLAT • The hearing regarding the application of M.G. Astleford for preliminary plat approval of Rahneliff 2nd Addition consisting of one 5.7 acre lot to include a 65,000 square foot three-story office building, came before the Planning Commission. Dale Runkle explained the project and noted the site plan provides for 305 surface parking spaces and 70 underground parking stalls, which exceeds the 347 parking spaces required by City Code. Extensive noise control methods should be utilized, including berming, landscaping and architectural design which could lessen the noise impact. Charles Novak, architect, and Jim Hill, Planner, were present. Mr. Novak stated that a window glazing system with glass set in rubber gaskets, and the thickness of the walls will tend to out down the noise impact on the building. A row of trees will be constructed along the freeway side and the Planning Commission members recommended tightening the parking area to provide for additional green space along the exterior. The parcel directly to the south is intended for park and ponding. Krob moved, Mulrooney seconded the motion to recommend • approval of the application, subject to these conditions: 1. Approval from MnDOT regarding drainage onto I -35E right-of-way shall be acquired. 2. A public improvement project shall be approved prior to final plat approval. 3. All costs for future lateral public improvements and lateral benefit from trunk watermain shall be the sole responsibility of this development. 4. A detailed landscaping plan shall be submitted for Staff approval prior to any construction, showing plat species, size and location. Special attention shall be paid to I -35E buffering and interior/exterior screening of the parking lot. 5. All other City ordinances shall be adhered to. All members voted in the affirmative. 0 APC Minutes December 20, 1984 ADVISORY PLANNING COMMISSION APPOINTMENTS Dale Runkle stated the following members terms expire and requested that if any of the members whose terms expire request or desire to be reappointed, that a letter should be sent to the City Administrator: Loyd Krob, Pam McCrea and Roy Taylor. PLANNED DEVELOPMENT REVIEW Mr. Runkle stated that the staff has designated January 29, 1985 at 7:00, p.m. as the Joint Special Meeting with the City Council to review planned developments in the City. Upon motion duly made and seconded, the meeting adjourned at 10:20 p.m. All members voted in favor. PHH Secretary 10 : LtL SPECIAL NOTE: This City Council meeting would normally be held on Tuesday, January 1, 1985. However, because of the New Years Day holiday, the meeting will be held on Wednesday, January 2, 1985. AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY HALL JANUARY 2, 1985 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - DEPARTMENT HEAD BUSINESS P A. Fire Department PIC. Park & Recreation Department p.i B. Police Department f.1D. Public Works Department IV. 6:55.- CONSENT AGENDA PA A. Contractors' Licenses P.S B. Personnel Items P•(p C. MnDOT Cost Participation AGreement @62501 (Project 186 - Cedar Avenue Storm Sewer) p.7 D. Change Order 118, Contract 83-1 (Water Treatment Plant) p y E. Project 403, Receive Final Assessment Roll/Order Pulblic Hearing (Rose Hill - Streets & Utilities) V. 7:00 - PUBLIC HEARINGS P.4 A. Project 405, Rahn Road (Streets) P23 B. Vacation of Ponding Easement, Holmes Addition (Will be Continued Until 1-15-85 Meeting) VI. OLD BUSINESS p. -AA A. Status of Off -Sale Liquor Licenses for 1985 p.s-7 B. M.C.R.S. Industries; Inc., Contractor License VII. NEW BUSINESS P.AgA. Alscor/Opus Co., for Preliminary Plat of Lemay Lake 1st Addition & a Concept Plan for Adjacent Commercial Land, Consisting of Approximately 290 Apartment Units on 17.7 Acres Located in the NE1/4 of the NWi/4 of Section 10 yyB. Gary King for Preliminary Plat & Rezoning of the King P Addition Containing 10 Single Family Lots on Approximately 10 Acres Located in Part of the NW1/4 of Section 25 & Rezoning from Agricultural to R-1, Residential Single Family VIII. ADDITIONAL ITEMS P.SfA. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,365,000 for the Royal Oak Circle Apartments P.S9 B. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,000,000 for the LeMay Lake Project P.Ss C. 1985 Sewer & water Rate Study P S,f D. Project 330, Final Payment/Acceptance (Lexington Avenue) IX. VISITORS TO BE HEARD (for those persons not on the agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR & CITY FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 28, 1984 SUBJECT: AGENDA INFORMATION After approval of the December 18, 1984 regular City Council minutes and, further, the agenda for the January 2, 1985 City Council meeting, the following items are in order for consideration. DEPARTMENT PEP.D BUSINESS FIRE DEPARTMENT A. Fire Department -- There are no items to be considered under Fire Deparment at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered under Police Department at this time. PARKS & RECREATION DEPARTMENT Enclosed on page Z is a copy of a report from the Director of Parks & Recreation regarding the proposed dedication fees. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Parks & Recreation Commission to increase the park dedication fees. PUBLIC WORKS D. Public Works Department -- There are no items to be considered under the Public Works Department at this time. rA C. Parks & Recreation Department -- At the last regular meeting of the Advisory Parks & Recreation Commission, the park dedication fees were reviewed. It is the recommendation of the advisory com- mission that park dedication fees be increased from the current $10,500 per acre to $11,000 per acre, which results in a fee schedule change as follows: Single Family 1984 $420 Proposed 1985 $440 Multi Family 348 365 Apartment Units 265 278 Enclosed on page Z is a copy of a report from the Director of Parks & Recreation regarding the proposed dedication fees. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recom- mendation of the Advisory Parks & Recreation Commission to increase the park dedication fees. PUBLIC WORKS D. Public Works Department -- There are no items to be considered under the Public Works Department at this time. rA MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: DECEMBER 27, 1984 SUBJECT: ANNUAL REVIEW OF PARKS DEDICATION FEES/ADVISORY COMMISSION ACTION Background The Advisory Parks & Recreation Commission, in accordance with its adopted practice and policy, annually reviews the park dedication fees for recommendation to the City Council, effective the first of the year. The City did increase its fees, amounting to approxi- mately 5%, on January 1, 1984. At its regular meeting in November and on December 6, the commission reviewed the available information relative to parks dedication fees and recommended an increase in residential fees for 1985. Commission Discussion Members reviewed information on recent land sales within Eagan. Although there were few residential comparisons and most of these were multiple zoned properties, the commission's finding was that land costs were continuing to increase. Staff commented that the comparison method is not precise, with costs affected by location, terms of the purchase, topography, availability of utilities, etc. Member Kubik noted that the cost of living appears to be running close to 5% this year and supported a fee increase in this amount. Other members agreed and reasoned that it was still best to annually adjust the fee moderately rather. than to fall too far behind in • periods of rapid land cost escalation. Commission Recommendation After commission discussion, the members recommended to the City Council that the formula for computing park dedication fees be in- creased from the current $10,500 an acre to $11,000 per acre, re- sulting in a fee schedule as follows: Single Family $440 Multiple Family 365 Apartment Units 278 (Note: Current fees are $420, $348 and $265, respectively.) For Council Action It would be appropriate for the City Council to establish the park dedication fees effective January 1, 1985. 2 Agenda Information Memo January 2, 1985 City Council Meeting Page Two CONSENT AGENDA There are five (5) on the agenda referred to as Consent Items re- quiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Addi- tional Items unless the discussion required is brief. CONTRACTORS' LICENSES A. Contractors' Licenses -- The following list of contractors have been doing work in the seven county metropolitan area or the City • of Eagan and are considered reliable upon a detailed reference check by the Chief Building Inspector. All the necessary documents and fees have been submitted, and it is the recommendation of the Chief Building Inspector that these contractors be licensed according to the City Code. A copy of the list of contractors is enclosed on page +. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list as sub- mitted for contractors' licenses. L] 3 WATER SOFTENER 1. SURGE WATER PLUMBING 1. BLAYLOCK PLBG 2. CONSOLIDATED PLBG & HTG 3. VOSS PLBG & HTG FPR JANUARY 2, 1985 CITY COUNCIL MEETING GENERAL CONTRACTORS 1. A & K CONSTRUCTION INC 2. ALL SEASON REMODELERS 3. BISCIGLIA CONSTRUCTION 4. BLOOMBERG CONSTRUCTION 5. BRI -MIK DIVERSIFIED CONST 6. DIEDRICH BUILDERS INC 7. WM. HUTTNER CONST 8. LOVERING ASSOCIATES INC 9. OPUS CORP • 10. ROTTLUND CO INC 11. ED STEELE CONST 12. TED WACHTER CONST INC 13. ZACHMAN BROS CONST INC HEATING & VENTILATING 1. PIONEER SHEETMETAL INC 2. R & S HEATING & A/C 3. SUPREME HTG & A/C WATER SOFTENER 1. SURGE WATER PLUMBING 1. BLAYLOCK PLBG 2. CONSOLIDATED PLBG & HTG 3. VOSS PLBG & HTG Agenda Information Memo January 2, 1985 City Council Meeting Page Three PERSONNEL ITEMS B. Personnel Items -- 1. Promotion of Cadet to Police Officer -- The City is expecting a resignatin from Ken Conyers. Therefore, Chief of Police Berthe and the City Administrator are recommending the appointment of Kevin McGrath for the replacement of Officer Con- yers. Mr. Conyers is relocating to Florida where he is assuming a law enforcement position with a sheriff's department. It appears the resignation will be effective during the middle to latter part of February. Therefore, due to the two month training program for new officers, it is advantageous that Mr. McGrath be hired to fill the vacancy as soon as the resignation is formally received from • Ken Conyers. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the City Ad- ministrator to hire Kevin McGrath for the replacement of Ken Conyers as soon as Mr. Conyers' formal resignation is received by the City. Special Note: It is expected that Mr. Conyers will submit his re- signation in the next several days and it is advantageous for Mr. McGrath to be hired as soon as possible to begin the training pro- gram so the City is not deficient a police officer for any signifi- cant period of time. Z. Engineering Tech I -- The approved 1985 Budget created a full-time Engineering Tech I position in the Public Works Depart- ment. The duties and responsibilities of this position has • previously been fulfilled through a temporary intern. A formal job description was prepared and notices posted pertaining to this newly created vacancy. In response to the posted notices, the Assistant City Engineer and Director of Public Works reviewed the applications and is recommending the Council approval of Mr. John Sachi to fill the newly created vacancy of Engineering Tech I at the established rate of pay of $17,500 per year. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the hiring of John Sachi as an Engineering Tech I at the established rate of pay for that position. S Agenda Information Memo January 2, 1985 City Council Meeting Page Four MNDOT COST PARTICIPATION AGREEMENT C. Approve MnDOT Cost Participation Agreement No. 62501 (Project 186 - Cedar Avenue Storm Sewer) -- with the completion of the Cedar Avenue Freeway to its interchange with I -35E, the City installed extensive trunk storm sewer facilities under Project 186, Contract 79-10, which benefitted the drainage of a portion of the Cedar Avenue Freeway, which is the responsibility of MnDOT. Over the past several years, the Public Works Director has been working with MnDOT to receive reimbursement for the costs incurred by the City. Subsequently, a Cost Participation Agreement has been prepared which provides for the payment of $58,002.74 from MnDOT to the City for their share of construction and engineering costs associated with these trunk storm sewer facilities. • ACTION TO BE CONSIDERED ON THIS ITEM: Pass a resolution approving MnDOT Cost Participation Agreement No. 62501 (Project 186 - Cedar Avenue storm sewer) and authorize the Mayor, City Clerk and City Administrator to execute all related documents. • N Agenda Information Memo January 2, 1985 City Council Meeting Page Five CHANGE ORDER/WATER TREATMENT PLANT D. Change Order #8, Contract 83-1 (Water Treatment Plant) -- Change Order #8 consists of seven parts as follows: PART A: This provided for the miscellaneous grading associated with the redesign and realignment of the access road to the Treatment Plant and the Municipal Garage (add $3,298). PART B: This provided for the installation of the cold water piping within the Treatment Plant above the suspended ceiling areas to eliminate condensation (add $596.00). PART C: This provided for the installation of a water • service line from the Treatment Plant for future extension to Pumphouse #4 required for the necessary prelubrication on the well start-up (add $605.00). PART D: With the change in alignment and elevation of the westerly access road to the Treatment Plant, the sanitary sewer manhole in that location had to be adjusted with an emergency overflow pipe installed in accordance with Department of Health standards (add $1,010). PART E: The plumbing code required the installation of a "P" trap on the drain line for the trench drains in the high service room (add $172.00). PART F: This provided for the installation of a 6" gate valve above the meter on the sludge recycled line to allow this sludge system to be taken out of service for future maintenance without having to shut down the entire plant • intake system (add $580.00). PART G: During the construction of the internal brick wall between the filter and office areas, the modification to the lintel over the windows was required to ensure structural stability in that area (add $656.00). Although this change order results in approximately $7,000 to the contract, previous change orders have reduced the original contract amount by approximately $191,000. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #8 to Contract 83-1 in the amount of an additional $6,917 and authorize the Mayor and City Clerk to execute all related documents. 7 Agenda Information Memo January 2, 1985 City Council Meeting Page Six FINAL ASSESSMENT ROLL/ORDER PUBLIC HEARING/ROSE HILL ADDN. E. Project 403, Receive Final Assessment Roll/Order Public Hearing (Rose Hill - Streets and Utilities -- At the December 18 Council meeting, Contract 84-12 which provided for the installa- tion of streets and utilites to the Rose Hill Addition was accepted and final payment authorized. Subsequently, all costs associated with this improvement have been tabulated and the Final Assessment Roll prepared which is now being presented to the Council in consideration of scheduling the final assessment hearing to be held on February 5, 1985. ACTION TO BE CONSIDERED ON THIS ITEM: Receive the Final Assessment Roll for Project 403 (Rose Hill - streets and utilities) in • and order the public hearing to be held February 5, 1985. • • • Agenda Information Memo January 2, 1985 City Council Meeting Page Seven PROJECT 405 - RAHN ROAD A. Project 405, Rahn Road (Streets) -- Due to the rapidly dete- riorating condition of Rahn Road and the increasing traffic volumes, the City Council authorized the preparation of a feasi- bility report on March 22, 1984. This report was prepared by the consulting engineering firm of Bonestroo, Rosene, Anderlik and Associates, Inc., and presented to the City Council on October 24 with the public hearing being scheduled for January 2. Enclosed on pages /p through Z,2 is a copy of the feasibility report for the Council's information during the public hearing. All notices have been published in the legal newspapers and sent to all property owners proposed to be assessed under this project. The Public Works Director will be providing a short slide presenta- tion discussing the proposed improvements and assessable costs associated with this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/modify/deny Project 405 providing for the upgrading of Rahn Road. M REPORT m RAHN ROAD 0 ( BEAU DE RUE DRIVE TO SHALE LANE STREET RECONSTRUCTION PROJECT NO.405 EAGAN, MINNESOTA • 1984 FILE NO.49307 C"d"&&,¢ Cm#~a" St Aa" M&mm"& /0 &. P..4 M. 53,13 PA... 612.636.4600 October 12, 1984 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Re: Rahn Road (Beau De Rue Drive to Shale Lane) Street Reconstruction Project No. 405 Our File No. 49307 Dear Mayor and City Council: Otto G. Bo.alrou. P.E. Robm W. Romre. P.E. Jmeph C. A.drdrk. P.E. BmdJoM A. Lemb q, P.E. RirhaM E. Tumer, P,E. James C. Obo., P.E. Gk.. R. Cook, P.E. Klith A. Gordan. ARE, Thomm E. N.ya, P.E. Rkh.M W. Fmrm P.E. Rob," 0. Sehu.khr. P.E. M.rv,. L. Sorvak, P.E. Qo..ld C. Bq, ,. P.E. Jerry A. Bound... P.E. Mark A. Homo., P.E. Ted K. Fkld, P.E. Mkhm/T. R . . . o. P.E., Robin R. P1eff k. P.E. Qa.M O. Lorkor.. P.F dalln A. Erkkm. Lro M. pmm ky Hurls. M. Ohm Transmitted herewith is our report for Rahn Road, Project No. 405 Street Re— construction. Also included is a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, ✓BONN�ESTR00, ROOSENE, A DERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered professional Engineer under the laws of the tae of Minnes ta. Mark A. Han on zi Date: October 12, 1984 Reg. No. 14260 Approved by: �?det.el Nomas A. Colbert, P.E. Director of Public Works Date: 3880c • • SCOPE: This project provides for the reconstruction of Rahn Road from Beau De Rue Drive to a point 150' south of Shale Lane. Also included is construction of a 5' wide concrete sidewalk from Shale Lane to Turquoise Trail. Rahn Road is considered a neighborhood collector street in the City of Eagan. The ma- jority of the property abutting Rahn Road is single family residential, with a few large apartment complexes, a church and a commercial business. FEASIBILITY AND RECOMMENDATION: This project is feasible from an engineering standpoint and is in accordance with street reconstruction in the City of Eagan. The project as outlined herein can best be carried out as one con- tract. Rahn Road is included on the Municipal State Aid Street System in the City of Eagan. It is, therefore, recommended the plans be prepared in accor- dance with Municipal State Aid Standards and be submitted to the State Aid Office for their review and to determine that portion eligible for Municipal State Aid Funds. Therefore, Rahn Road will have to be upgraded in accordance with Municipal State Aid Standards. DISCUSSION: Rahn Road is considered a neighborhood collector street in the City of Eagan and conveys the traffic from the abutting Cedar Grove Addi- tions. Adjusted traffic counts taken along Rahn Road are as follows: Average Daily Traffic South of Beau De Rue Drive South 5800 North of Co. Rd. No. 30 (Diffley Road) 3300 South of Co. Rd. No. 30 (Diffley Road) 1740 North of Co. Rd. No. 32 (Cliff Road) 1660 As shown by the traffic counts, the traffic north of Co. Rd. No. 30 to Beau De Rue Drive is considerably higher than south of Co. Rd. No. 30. Any increase in the volume of traffic along Rahn Road will be dependent upon the development of the property east of Rahn Road. It should be noted, that the Page 1. 3880c IZ traffic counts presented above were taken in 1983 prior to all the traffic re- routing associated with the construction of I -35E. That portion of Rahn Road proposed to be upgraded as part of this project was constructed in three parts. The portion from Co. Rd. No. 30 to Turquoise Trail was constructed in 1966. The portion from Turquoise Trail to Beau De Rue Drive was constructed in 1967-1968. While the remaining portion from Co. Rd. No. 30 to a point 150' south of Shale Lane was constructed in 1969. The sidewalk from Beau De Rue Drive to Turquoise Trail was constructed in 1975. The existing typical street section for the most part includes an 1'1" - 2" thick bituminous surface constructed over zero to 16 inches of aggregate • base. The street was constructed to a 36 feet width with a machine laid bitu- minous curb. The integrity of Rahn Road north of Co. Rd. No. 30 to Beau De Rue Drive has deteriorated to the point where constructing a bituminous over- lay is no longer feasible. Soil borings taken within this portion also show that the existing gravel base has become contaminated with the subgrade soils. The subgrade soils are a sandy and clay loam which are not the most conducive soils for street construction. Therefore, due to the high traffic volumes, it is recommended Rahn Road from Co. Rd. No. 30 to Beau De Rue Drive • be completely reconstructed with a new gravel base, bituminous surface, and concrete curb and gutter. Rahn Road south of Co. Rd. No. 30 to Shale Lane for the most part has maintained its grade and cross section. This is due not only because the traffic volumes are considerably less than north of Co. Rd. No. 30 but also because the subgrade soils are considerably better. However, the existing bi- tuminous surface in conjunction with the abutting bituminous curb has provided 15 years of service and for a collector street is at the point where a seal coat is no longer the most cost effective approach from a maintenance stand - Page 2. 3880c �3 point. Therefore, it is recommended a bituminous overlay be constructed on Rahn Road south of Co. Rd. No. 30 to a point_150' south of Shale lane in con- junction with new concrete curb and gutter. To construct a bituminous overlay at this time will also result in a minimal amount of patching and future main- tenance. As previously mentioned, the existing width of Rahn Road is 36 feet face of curb to face of curb and that Rahn Road is a Municipal State Aid Street. To utilize State Aid Funds, Rahn Road must be upgraded in accordance with a Municipal State Aid Standards. As a result, if State Aid Funds are to be used • only certain street widths can be considered. Various street widths and their respective functions are listed below: 36 feet - two thru lanes with one parking lane 40 feet - two thru lanes with one turn lane and no parking 44 feet - two thru lanes with two parking lanes on each side 48 feet - four thru lanes with no parking Beau De Rue Drive and Rahn Road north of Beau De Rue Drive are presently 44 feet wide. Rahn Road from a point 150 feet south of Shale Lane to Co. Rd. • No. 32 (Cliff Road) is also 44 feet wide. It is recommended Rahn Road from Co. Rd. No. 30 to a point 150 feet south of Shale Lane be constructed to a 44 feet width such that the horizontal location of the west curb line will not change. The additional 8 feet width will be constructed entirely on the east side where ample right-of-way exist, except for one unplatted parcel 210 feet long. This will provide a consistent width from co. Rd. No. 30 to Co. Rd. No. 32 and also provide two parking lanes. It is also proposed to construct a 5' wide concrete sidewalk on the east side. From Co. Rd. No. 30 to Turquoise Trail the existing right-of-way is 66 feet except at the two large apartment complexes where the right-of-way is 73 Page 3. 3880c I4 feet. Approximately 22 residential homes access to Rahn Road through this portion in which half are located on each side of the street. Due to the min- imal existing right-of-way, it is recommended the street width remain 36 feet and that parking be provided along the west side only with no parking on the east side. It is recommended the street width be increased at Co. Rd. No. 30 to 40 feet to privide a left turn lane to the east. A 5' wide concrete side- walk is proposed along the east side from Co. Rd. No. 30 to Carnelian Lane and on the west side from Carnelian Lane to Turquoise Trail. At this point, it will connect to an existing sidewalk. The sidewalk will be constructed l foot • in from the property line thus providing an 8.5 feet boulevard. An alternate is included for consideration which provides for a 44 feet wide street from Co. Rd. No. 30 to Turquoise Trail. A 44 feet width is being considered due to the ability to provide parking on both sides if required or necessary. How- ever, some of the concerns in constructing a 44' wide street is that the street would have to be widened 4 feet on each side in addition to acquiring additional right-of-way for the sidewalk if an 8.5 feet boulevard is to be maintained. Also the additional cost would be the responsibility of the Major • Street Fund and would not be assessed. From Turquoise Lane to Beau De Rue Drive, it is recommended Rahn Road be constructed 40 feet wide with two thru lanes and a center turn lane. It is felt parking is not necessary in this area due to the steep grade that exists on Rahn Road. A center turning lane is also recommended because of the high amount of turning movements into the high density apartment complex and onto Turquoise Trail which also serves as a neighborhood collector. A left turn lane will be provided at both Beau De Rue Drive and Turquoise Trail. 3880c Page 4. IS It is proposed that Rahn Road be constructed to a 9 ton design thickness in accordance with Municipal State Aid Standards. Traffic volumes and sub - grade soil conditions are utilized in determining the design thickness. Adjustment of existing structures (manholes, catch basin, valves, etc.) is also included in conjunction with restoration of boulevards and driveways. AREA TO BE INCLUDED: Page 5. 3880c 16 ASSESSMENT AREA • SECTION 19 NE 1/4 HIGH SITE TERRACE Parcel 030-09 Lot 1, Block 1 Parcel 040-09 MEADOW LAND FIRST ADDITION Parcel 050-09 Block 1, Lot 103, 104 Parcel 010-10 Block 4, Lot 1 Parcel 020-10 CEDAR GROVE NO. 1 Parcel 031-10 Block 9, Lots 1-5 SECTION 20, NW 1/4 Block 11, Lot 11 • Parcel 010-28 CEDAR GROVE NO. 2 Parcel 010-29 Block 1, Lots 30-47 SECTION 20, SW 1/4 CEDAR GROVE NO. 3 Parcel 010-52 Block 3, Lot 8 SECTION 29, NW 1/4 CEDAR GROVE NO. 4 Parcel 012-26 Block 1, Lot 18-26 KEN APPELBAUM ADDITION CEDAR GROVE NO. 5 Lot 1, Block 2 Block 3, Lot 10, 11 EAGAN ON THE GREEN Block 4, Lot 9-16 Lot 1, Block 1 Page 5. 3880c 16 COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. The total estimated project cost is $761,900 which includes contingencies and all related overhead. Overhead costs are estimated at 27% and include legal, engineering, administration, and bond interest. As previously indicated an alternate is included for constructing a 44' wide street from Co. Rd. No. 30 to Turquoise Trail in lieu of 36' wide street. A detail. cost. estimate is not included in Appendix A, however, a de- tailed cost analysis was done and the total estimated project would increase to $830,710. This represents a cost increase of $68,810 which does not in- clude any additional costs to acquire easements. • ASSESSMENTS: Assessments are proposed to be levied against the benefited property. A preliminary assessment roll is included in Appendix B located at the back of this report. Three assessment rates were determined in assessing the abutting property within this project. The three rates and their respective amounts are listed below: Residential Rate $1,746/Lot Equivalent Multiple Rate $2,619/Lot Equivalent • Commercial Rate $54.96/F.F. The residential rate was determined based on the rate established in the feasibility report for Cedar Grove No. 3, 4, & 5 Street Reconstruction - Proj- ect No. 413. All residential platted lots are to be assessed on a per lot basis. Residential property which is not platted is proposed to be assessed on a lot equivalent basis in which one lot equivalent is considered 75 feet. Residential corner lots are proposed to be assessed only if their driveway access is directly onto Rahn Road. Property which is not considered residen- tial or commercial is proposed to be assessed at the multiple rate (churches, Page 6. 3880c 7 apartments, etc.) on a lot equivalent basis. The multiple rate is 150% more than the residential rate. The commercial rate per front foot is determined by dividing the total project cost by the lineal feet of street constructed times 2 ($761,900 r (6931 L.F. x 2) _ $54.96/F.F.). Commercial property is proposed to be assessed on a front foot basis. REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: Project Cost Revenue Balance Street $761,900 • Street Assessment $238,000 TOTAL $761,900 $238,000 —$523,900 It is anticipated $523,900 will be required from the Major Street Fund. It should be noted, however, that all construction costs and a portion of the overhead costs will be eligible for Municipal State Aid Funds. In the event the alternate is approved, the Major Street Fund Obligation will increase approximately $68,810 representing a total estimated Major Street Fund Obligation of $592,710 ($523,900 + $68,810 = $592,710). • PROJECT SCHEDULE Present Feasibility Report October 16, 1984 Public Hearing January 3, 1985 Approve Plans 6 Specifications Winter, 1985 Open Bids Spring, 1985 Award Contract Spring, 1985 Construction Completion Fall, 1985 Final Assessment Hearing Spring, 1986 First Payment Due with Real Estate Taxes May, 1987 Page 7. 3880c 13 APPENDIX A PRELIMINARY COST ESTIMATE RAHN ROAD (BEAU DE RUE DRIVE TO SHALE LANE) STREET IMPROVEMENTS PROJECT NO. 405 8 Each Transplant existing tree @ $200.00/each $ 1,600 13,900 Lin.ft. Remove bituminous curb @ $0.60/lin.ft. 8,340 16,900 Sq.yds. Remove bituminous surface @ $1.00/sq.yd. 16,900 350 Sq.yds. Remove concrete surface @ $3.00/sq.yd. 1,050 200 Lin.ft. Remove concrete curb 6 gutter @ $2.00/lin.ft. 400 14,000 Cu.yds. Common excavation @ $3.00/cu.yd. 42,000 3,000 Cu.yds. Subgrade excavation @ $4.00/cu.yd. 12,000 • 15,000 Ton Class 5 aggregate base @ $5.00/ton 75,000 4,300 Ton Bituminous base course @ $10.00/ton 43,000 -2,700 Ton Bituminous binder 6 leveling course @ $11.00/ton 29,700 2,700 Tori Bituminous wear course @ $11.00/ton 29,700 . 500 Ton Bituminous material for mixture @ $210.00/ton 105,000 3,200 Gals. Bituminous material for tack coat @ $1.50/gal. 4,800 14,200 Lin.ft. B618 concrete curb 6 gutter @ $5.00/lin.ft. 71,000 800 Sq.yds. Bituminous driveway repair @ $10.00/sq.yd. 8,000 .240 Sq.yds. Concrete driveway repair @ $24.00/sq.yd. 5,760 29,500 Sq.ft. Concrete sidewalk w/granular base @ $1.50/sq.ft. 44,250 21 Each Reconstruct catch basin .@ $800.00/each 16,800 • 4 Each Relocate hydrant @ $600.00/each 2,400 200 Lin.ft. Lower existing water main @ $20.00/lin.ft. 4,000 200 Lin.ft. RCP storm sewer in pl. @ $24.00/lin.ft. 4,800 35 Each Adjust manhole @ $200.00/each 7,000 15 Each Adjust gate valve and box @ $150.00/each 2,250 21,000 Lin.ft. Stripping and signing @$0.15/lin.ft. 3,150 15,500 Sq.yds. Sod w/topsoil @ $1.90/sq.yd. 29,450 1.0 Acre Seed w/mulch and fertilizer @ $3,000.00/ac. 3,000 Total $571,350 +5% Contingencies 28,570 $599,920 +27% Legal, Engrng., Admin. 6 Bond Interest 161,980 TOTAL............................................ $761,900 Page 8. 3880c 19 APPENDIX B PRELIMINARY ASSESSMENT ROLL RAHN ROAD (BEAU DE RUE DRIVE TO SHALE LANE) STREET IMPROVEMENTS PROJECT NO. 405 A.) UNPLATTED PARCELS 2.34 lot equiv. $1,746/lot Parcel $ Assessable Rate/Lot Total Description equiv. Lot Equiv.,F.F. Equiv., F.F. Assessment SECTION 19, NE 1/4 SECTION 20, SW 1/4 Parcel 030-09 3.97 lot equiv. (1) $2,619/lot equiv. $ 10,397 Parcel 040-09 3.09 lot equiv. 1,746/lot equiv. 5,395 • Parcel 050-09 1.79 lot equiv. 2,619/lot equiv. 4,688 Parcel 010-10 150 F.F. 2.8 54.96/F.F. 8,244 Parcel 020-10 220 F.F. 4,889 54.96/F.F. 12,091 Parcel 031-10 16.61 lot equiv. 2,619/lot equiv. 43,502 11 SECTION 20, NW 1/4 Parcel 010-28 2.34 lot equiv. $1,746/lot equiv. $ 4,086 Parcel 010-29 6.37 lot equiv. 2,619/lot equiv. 16,683 SECTION 20, SW 1/4 Parcel 010-52 3.49 lot equiv. $2,619/lot equiv. $ 9,140 SECTION 29, NW 1/4 Parcel 012-26 2.8 lot equiv. $1,746/lot equiv. $ 4,889 KEN APPELBAUM ADDITION Lot 1, Block 2 1.10 lot equiv.(1) $2,619/lot equiv. $ 2,881 EAGAN ON THE GREEN Lot 1, Block 1 5.18 lot equiv. $2,619/lot equiv. $ 13,566 HIGH SITE TERRACE Lot 1, Block 1 7.78 lot equiv. $2,619/lot equiv. $ 20,376 (1) Includes 75' corner lot credit. Page 9. 3880c Z Parcel GROVE NO. 1 Assessable Description 9; Lots 1-5 5 lot equiv. $1,746/lot equiv. Lot Equiv.,F.F. MEADOW LAND FIRST ADDITION CEDAR GROVE NO. 2 Block 1, Lot 103 1 lot equiv. Block 1, Lot 104 1 lot equiv. Block 4, Lot 1 1 lot equiv. Rate/Lot Total Equiv., F.F. Assessment $1,746/lot equiv. $ 1,746 1,746/lot equiv. 1,746 1,746/lot equiv. 1,746 CEDAR GROVE NO. 1 Block 9; Lots 1-5 5 lot equiv. $1,746/lot equiv. $ 8,730 Block 11, Lot 11 1 lot equiv. 1,746/lot equiv. 1,746 CEDAR GROVE NO. 2 Block 1, Lots 30-47 18 lot equiv. $1,746/lot equiv. $ 31,428 • CEDAR GROVE NO. 3 Block 3, Lot 8 1 lot equiv. $1,746/lot equiv. $ 1,746 CEDAR GROVE NO. 4 Block 1, Lot 18-26 9 lot equiv. $1,746/lot equiv. $ 15,714 CEDAR GROVE NO. 5 Block 3, Lot 10, 11 2 lot equiv. $1,746/lot equiv. $ 3,492 Block 4, Lot 9-16 8 lot equiv. 1,746/lot equiv. 13,968 $238,000 • Page 10. 3880c Z LEGEND, ASSESSMENT RATES ® RESIDENTIAL ® MULTIPLE sommumm COMMERCIAL 75' CORNER LOT CREDIT SECTION B 9 ' o r @ G EiSLLO u RAHN ROAD BEGIN PROJECT END PROJECT. SECTION A i JJ wUj"I is 0_j 0a w RAHN ROAD x-�- • C7 m m C .w. z z z Y z Z = = 2 J =O 70 Y 3 Z z Tc j cr� 3 Y m m 3:C5 X m ? m a in z a. N a vi z cn w w N z 8 14 14 8.1-0. { �8-.�.14-, 14 .-X8..55 14 12 14 66-103 I 66-73 SIX 66 FL SECTION A SECTION B SECTION C ( SECTION B -ALT. ) SONESTROO, ROSENE. ANDERLIK RAHN ROAD a ASSOCIATES, INC. Consulting Engineers STREET RECONSTRUCTION I St. Paul, Minn. EAGAN, MINNESOTA Date:ocT.,1984 PROD. NO. Comm.49307 405 ZZ Agenda Information Memo January 2, 1985 City Council Meeting Page Eight VACATION/PONDING EASEMENT/HOLMES ADDN. B. Vacation of Ponding Easement, Holmes Addition -- On December 4, the City Council authorized the execution of a Quit Claim document releasing all previously acquired rights associated with a ponding and utility easement dedicated to the City in 1972 over that portion of the property now platted as the Holmes Addition. Subsequent to that action, representatives of the Title Insurance Company indicate that this easement must be vacated by a formal public hearing process to clear all title questions. While it was originally intended that all notices would be published in anticipationof scheduling the public hearing for the January • 2 meeting, the holiday schedule of the legal newspapers precluded the proper length of notification and publication. Subsequently, this item must be continued until the January 15 meeting to comply with all required procedures. U] ACTION TO BE CONSIDERED ON THIS ITEM: Continue the public hearing for the vacation of the ponding easement over the Holmes Addition until January 15, 1985. 23 Agenda Information Memo January 2, 1985 City Council Meeting Page Nine OLD BUSINESS OFF -SALE LIQUOR LICENSES/1985 A. Status of Off -Sale Liquor Licenses for 1985 -- At the February 7, 1984 City Council meeting, a motion was approved as follows: "Smith moved, Blomquist seconded the motion not to change the off - sale liquor license policy and to require that one of the active, existing licenses be activated in southern Eagan in 1984 or to be open to application. Smith, Blomquist and Wachter voted in favor; Thomas voted nay and Egan abstained. Egan then moved, Wachter seconded the motion that the Council consider the renewal of the Parranto application in 1985 if the license is not activated in • 1984. All voted yes." The City has notified Mr. J. E. Parranto in a letter dated February 14 that his license must be used during 1984 or the license will be available for another applicant. Also, a letter was sent to Mr. Parranto dated October 26, 1984 reminding him of the City Council's action at the February 7 meeting. Copies of those letters are enclosed for review by the City Council on pages �,S " through z 6 . This item is placed on the agenda to address the motion that was passed on February 7 to "consider the renewal of the Parranto application in 1985 if the license is not activated in 1984". The application was processed with all other liquor licenses in the early fall of 1984. However, to date, the City' has not received a specific location or intended purpose for the license and therefore this item is placed on the agenda for fur- ther consideration regarding the ongoing renewal of the Parranto liquor license. ACTION TO BE CONSIDERED ON THIS ITEM: To further consider the off- • sale liquor license that was granted to J. E. Parranto. Z4 7% 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 October 26, 1984 BEA BLOMQUIST Mw« THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER ci u d MBm s THOMAS HEDGES Clty AtlmirvWWV EUGENE VAN OVERBEKE City CIB MR. JEAN E. PARRANTO 3804 SIBLEY MEMORIAL HIGHWAY EAGAN, MN 55122 Re: J. E. Parranto Liquors Off -Sale Intoxicating Liquor License Dear Mr. Parranto: In official action at a regular meeting held October 16, 1984, the City Council renewed the above referenced license for 1985. I have been instructed to remind you, however, of the action taken previously at the February 7, 1984, meeting at which time the City Council stated that if this license was not actually used during 1984 it would be available for another applicant. A copy of my letter notifying you of that action is enclosed for your review. You are therefore being put on notice that the 1985 renewal does not alter the City Council's action of February 7. Unless the license issued to you is actually used during 1984, the City Council is planning .to hold a public hearing in January of 1985 to determine a new course of action. Please contact the appropriate City official, if you have any additional questions regarding your license. Sincerely, E, \v041 E. J. VanOverbeke Finance Director/City Clerk EJV/sl CC: Thomas L. Hedges, City Administrator Enclosure 25 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY c1ty ®F ecag a 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 Mayo, PHONE: (612) 454-8100 THOMAS EGAN JAMES A. SMITH JERRY THOMAS THEODORE WACHTER Coumd Me W'o February 14, 1984 THOMAS HEDGES CII, Aamm ?'.F t EUGENE VAN OVERBEKE Coy Cwk MR JEAN E PARRANTO 3804 SIB MEM HWY EAGAN MN 55122 Re: J. E. Parranto Liquors Off -Sale Intoxicating Liquor License Dear Mr. Parranto: In official action at a regular meeting held February 7, 1984, the City Council directed my office to notify you that the above referenced license must be used during 1984 or the license will be available for another applicant. The City Council has determined that four off -sale licenses located in various geographical areas of the City are appropriate. However, it is important that the .licenses which are issued are in fact used. Please contact the City if you have this action. Sincerely, E. J. VanOverbeke Finance Director/City Clerk cc: Thomas L. Hedges, City Administrator EJV/kf any questions regarding 26 THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY • Agenda Information Memo January 2, 1985 City Council Meeting Page Ten M.C.R.S. INDUSTRY, INC., CONTRACTOR LICENSE B. M.C.R.S. Industry, Inc., Contractor License -- Chief Building Inspector Peterson has further reviewed the contractor license ap- plication as 'submitted by Jim McMann and Rheynard Walton under the business name of M.C.R.S. Industries, Inc. For a copy of that re- port, refer to page Z$ The City Administrator has suggested that Mr. McMann provide the City with a letter stating that Mr. Quam is no longer affiliated with M.C.R.S. Industries, Inc., and further that the City be provided a copy of the articles of incorporation. To date, the City has not received this information, and if the in- formation is not received on Monday, the City Administrator will recommend that this item be pulled from the agenda and continued indefinitely. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a contrac- tor license for M.C.R.S. Industries, Inc. a-7 MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE PETERSON, CHIEF BUILDING OFFICIAL Sjo DATE: DECEMBER 26, 1984 RE: CONTRACTORS LICENSE FOR JIM MCMANN & RHEYNARD WALTON dba MC.R.S.IND INC P.O. BOX 24427 APPLE VALLEY, MN 55124 The license bond of $5,000, the Certificate of Insurance for $300,000 in aggregate and the $25.00 filing fee is on file with the City. This company has apparently been formed to install Dynamic manufactured homes of Detroit • Lakes, Minnesota in this area. These homes are certified by the State of Minnesota and applicants for the contractors license are real estate sales persons and have done a few conventional dwellings in Apple Valley and Lakeville. However, their references seem based solely on the manufactured modular home which is set in place on a wood foundation. This contractor's license application was held back from the December 18, 1984 City of Eagan Council Meeting because upon screening the references, it was found that Mr. McMann had been affiliated at one time with a Mr. Quam who was doing business as Gold Key Realty and Sunwood Energy Homes. Mr. Quam's companies were noted for their disregard of City policies and their clients in Mendota Heights, Cottage Grove and Eagan such as starting construction without building permits and not calling for inspections. Mr. Quam has a history of returning for a license under a new name. I have been attempting, with little success, to insure that there is no connection between MC.R.S. Industrial Inc. and Mr. Quam in this license application as I will not license Mr. Quam to build in Eagan. Until MC.R.S. can provide better references in regards to past performance, the department cannot recommend licensing. • a� Agenda Information Memo January 2, 1985 City Council Meeting Page Eleven LEMAY LAKE 1ST ADDITION/PRELIMINARY PLAT A. Alscor/Opus Co., for Preliminary Plat of Lemay Lake 1st Addition & a Concept Plan for Adjacent Commercial Land, Consisting of Approx- imately 290 Apartment Units -- A public hearing was held by the Ad- visory Planning Commission at their last regular meeting held on December 20, 1984 to consider a preliminary plat of Lemay Lake 1st Addition and a concept plan for adjacent commercial land, consisting of approximately 290 apartment units on 17.7 acres. As the City Council recalls, this item was first reviewed by the APC at the Sep- tember 25 planning commission meeting and then by the City Council • at the October 16 meeting. There were a number of concerns expres- sed at that meeting regarding the need for an overall concept plan to determine how this project would relate to future development adjacent to the I -35E corridor and also property owners residing around Lemay Lake. The Opus Corporation has revised the plan and prepared a new plat and concept plan for the development of adjacent commercial land for review by the APC. The Advisory Planning Com- mission is recommending approval of the revised plan subject to some addtional conditions that were agreed to as a result of the public hearing and planning commission discussion. The City Administrator has asked the Planning Department to coordinate the conditions that were reviewed and set forth at both the September 25 and December 20 planning commission meetings, which include recommendations by the commission and City staff into one consolidated list of recom- mendations for review by the City Council. The list of recommenda- tions is a part of the information for review by the City Council. For additional information on this item, refer to the City Planner • planning and engineering report found on pages ?L through 3% For a copy of the Advisory Parks and Recreation Commission recom- mendation regarding park land dedication for Lemay Lake 1st Addi- tion, refer to a memorandum prepared by the Director of Parks & Re- creation and dated October 12, 1984, found on page _71�. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the pre- liminary plat of Lemay Lake 1st Addition as presented. Note: For additional information regarding the action taken by the Advisory Planning Commission, refer to a copy of those minutes found on pages through -'H . 29 MEMO TO: CHARLES HALL & THE ADVISORY PLANNING COMMISSION FROM: DALE C. RUNKLE, CITY PLANNER DATE: DECEMBER 12, 1984 SUBJECT: UPDATE ON LEMAY LAKE 1ST ADDITION The Advisory Planning Commission reviewed Lemay Lake 1st Addition at the September 25, 1984 Planning Commission meeting. This item was then scheduled for the October 16,' 1984 City Council meeting. At this City Council meeting, the Council had issues concerning this development in regard to adjacent property to the east. They wanted an overall concept plan as.to how this access to Lemay Lake would tie in to the property to the east. The applicants have worked with the adjacent property owners to provide an overall circulation pattern as to how the property to the east will develop. In this concept plan, there are three (3) commercial buildings abutting Lone Oak Rd. and I -35E. The applicants have illustrated two restaurants and a car service facility. • To the south, the applicants are proposing two (2) additional office buildings with a circulation pattern of either a "Y" design, with two cul—de—sacs looping the cul—de—sacs through private drives, or it could be potentially converted into an overall loop street, whichever the City would .require. Also, there have been a number of concept plans showing either two smaller office buildings or one larger office building which could develop on the site and still provide adequate circulation. In review of this concept, the zoning is not exactly as what is being proposed. Therefore, if the City agrees with the concept, the applicants should then request a zoning to conform with this use if the City agrees with the proposed concept in use in this location. The second issue was regarding access to this development. In reviewing this proposal again, it has been determined the major access will be the extension of Eagandale Blvd. to the south as proposed. There would be one minor access, • or right in, right out to the west of Eagandale Blvd. and between Poplar Dr. The. minor access would be a right in, right out and would provide additional circulation to the development. However, another major access, or looping a minor access through this development, does not appear to be feasibile for the layout of this particular site. The applicants have reviewed this proposal with Dakota County and it is the City's understanding that Dakota County will allow a secondary access, however, not a second major access to this development proposal. Another issue the Council had was with density of this development request. Staff has recalculated the density of this development and it was determined that the net developable acres of the site was 17.71 acres and the applicants, according to their mix of dwelling units, were 15,752 sq. ft. over the allotted square footage for the 1/3 or 96 one bedroom and 2/3 two bedroom units or 192 units. In changing this mix, by reducing the number of 2's and adding it to the number of 11s, the applicants can come within the square footage of the ordinance for developable density. In review of the total site density, 30 APC - UPDATE ON LEMAY LAKE 1ST ADDITION DECEMBER 12, 1984 PAGE TWO the applicants are at 16.2 units per net acre. Even though these units do meet the ordinance criteria, the City has indicated that this density is high and would like to potentially negotiate a reduction in units. If the applicant reduced the site density by 24 units, it would then have a net density of 15 units per acre which may be more attractive to the City for a development proposal. The last item that Staff would like to mention is that since the time. this application had been reviewed by the APC and City Council, the City has adopted the Shoreline Zoning Ordinance. Staff is reviewing this development against the shoreline criteria and has also scheduled a meeting with the DNR to review this site plan in regard to the Shoreline Ordinance criteria. Staff will update the APC as to the outcome of the meeting with DNR and hopefully have letters from them regarding their concerns of this development proposal. This meeting has not taken place, but will have occurred prior the Public Hearing of November 20, 1984. Staff has included the original Staff Report dated 9/18/84 for your review because the site plan has not changed substantially and only minor revisions have been made in access off of Eagandale Blvd. The proposed development will consist of the 3 buildings and are in the same locations as was originally proposed. Therefore, the Staff report will give background information on density, setbacks, etc. in review of this request. If you have any questions or would like additional information, please contact me at the City Hall. Sincerely, Xunkle DCR:jbd ENGINEERING COMMENTS - LEMAY LAKE 1ST ADDITION The major revision from the September 18,-1984 plan, is the alignment of Eagan - dale Place. Rather than dead ending into the property to the east of this proposed development, it now has a reverse curve which places one half of the street right-of-way on this development with the other half of the street right-of-way to be located on the parcel to the east. Staff has no problem with this alignment as proposed. This alignment will provide excellent access into the parcel between this development and I -35E. Staff prefers the looped public street alternative over the 2 cul-de-sac alternative from a maintenance and public safety standpoint. As for the physical construction Eagandale Pl. be a minimum of 40' north extension of Eagandale Pl. two-way traffic with turning lanes. of the street, Staff would recommend that wide between Lone Oak Rd. & the proposed o the east. This width will provide for 31 I* • APC UPDATE ON LEMAY LAKE 1ST ADDITION DECEMBER 12, 1984 PAGE THREE The right-of-way being proposed to be dedicated for Eagandale P1. is 60'. Staff feels that where the wider street will be required, also a wider right-of- way should also be required. Therefore, this development shall either increase the right-of-way width to 80' for Eagandale Pl. where the above referenced 40' wide street will be required or provide a 20' utility easement adjacent the right-of-way in lieu of the normal 10' utility easement required. In addition, the half right-of-way for Eagandale P1., located on the parcel east of this development, should also be included on the final plat. All remaining information pertaining to this proposed development as reported in the September 18th Engineering Report to the APC remains the same. RECOMMENDATIONS (Revised) 1. No additional storm water runoff be added to the existing 48" storm sewer, unless the existing storm sewer is increased in size accordingly. 2. Public improvements shall be petitioned by the developer and ordered in is by Council prior to final plat approval. 3. This development shall be responsible for constructing a 5' concrete walk along its Lone Oak Rd. frontage. 4. A minimum 50' half right-of-way shall be dedicated for Lone Oak Rd. 5. If a 60' right-of-way for Eagandale P1. is dedicated, then a 20' utility easement will be required to be dedicated adjacent to public right-of-way as required by Staff. 6. This development shall be responsible for its trunk storm sewer area and final benefit from trunk watermain assessments at the rates in effect at the time of final platting. 7. Easements for ponding, watermain and sanitary sewer shall be dedicated • on the final plat. 8. All costs for public improvements associated with this development shall be the sole responsibility of this development. 9. The access driveway to the southwesterly 114 unit complex will be required to be a minimum of 32' in width. 10. Eagandale Place must align with Eagandale Boulevard to provide for a four-way intersection. 11. Catch basins and skimming devices be provided with the development in order to keep the water as clean as possible before entering Lemay Lake. 12. The loop concept be the alternate accepted for the circulation to the sketch plan on the east. 13. The driveway, providing access to the westerly apt. complex, be altered in order that less of an angle is provided in this driveway access. 3z APC UPDATE ON LEMAY LAKE IST ADDITION DECEMBER 12, 1984 PAGE YOUR Conditions (continued) 14. The plat be subject to Dakota County Plat Commission's review and comments because of the acces onto Lone Oak Road. 15. A detailed grading, drainage and erosion control plan shall be submitted and approved by City Staff prior to final plat review. 16.. A detailed landscape plan shall be submitted and an adequate landscape bond shall be required and not released until 1 year after the landscaping has been completed. The applicant provide evergreen screening on the berm on the west side and an 8', berm be provided on the north portion of the west side. Also, with evergreen planting on the top. 17.. Prior to conversion of these units for condominium or owner occupancy, a Homeowner's Association shall be established and a copy of the Declara- tion and Covenants be reviewed by the City prior to the condominiumizing of the units. • 18. The private drive shall be reviewed by the City Engineer and these drives shall meet the specifications of the City for private drives. The parking lots shall have asphalt surfacing and concrete curbing around the peri- meter where parking will not be expanded. 19. The parking stall dimensions shall be a minimum of 10 feet in width. 20. The plat shall be subject to the Park Commission's review & comments for park dedications. 21. The garage space shall be attached in the rental structure of the dwelling unit. 22. The trail system between the two -114 unit buildings shall be maintained and snow plowed in order that adequate fire protection can be provided ' • to each of the buildings. 23. All other City ordinances shall be adhered to. 33 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT — LEMAY LAKE 1ST ADDITION APPLICANT: BOB WORTHINGTON & TOM HEALEY LOCATION: PART OF NE'k OF THE NA OF SECTION 10 EXISTING ZONING. R-4 (RESIDENTIAL MULTIPLE DISTRICT) DATE OF PUBLIC HEARING: SEPTEMBER 25, 1984 DATE OF REPORT: SEPTEMBER 18, 1984 REPORTED BY: DALE C. RUNKLE, CITY PLANNER • APPLICATION SUBMITTED: An application has been submitted for Preliminary Plat approval for Lemay Lake 1st Addition consisting of approximately 17.7 acres and containing 288 dwelling units located in the NEk of the NWZ of Section 10. ZONING & LAND USE Presently the property is zoned R-4 (Residential Multiple) and would only allow high density multiple development on the parcel. The Comprehensive Guide Plan designates this parcel as an R-3 (Mixed Residential) with 6 to 12 dwelling units per acre. The development proposal consists of 16 units per acre which is slightly higher than the Comprehensive Guide Plan, however, it is within the guidelines of the R-4 zoning district. COMMENTS In review of this development proposal, there are two people that should be • mentioned. The first person is Mr. Robert Worthington of Opus Corporation. This parcel has been owned by Opus for a number of years and has had a multiple zoning on this property during that time. Opus Corporation's involvement is to plat the property in order that the multiple would be allowed as proposed. Mr. Tom Healey, President of Healey Ramme Company, are the developers of the proposed development project. They have built multiple projects in Minnetonka and Bloomington and are now proposing development in the City of Eagan. The proposed development consists of 3 multiple buildings; one building contain— ing 60 dwelling units and the remaining two containing 114 dwelling units each. It is Staff's understanding that the mix within the project will be, 1/3 of the units having 1 bedroom and 2/3 of the units having 2 bedrooms for a total of 288 dwelling units. The development will be a 3 story apartment complex with each of the buildings having underground parking. The applicants are proposing to have 288 underground parking spaces and 288 surface parking for a total of 2 parking spaces per unit. This has been permissible with the understanding and condition that each of the garage spaces be part of the rental price of the dwelling unit. The applicants have indicated that this will be incorporated into their rental package. PRELIMINARY PLAT — LEMAY LAKE 1ST ADDITION APC — SEPTEMBER 25, 1984 PAGE 2. In review of the site plan, all buildings meet and exceed all of the setback requirements from all property lines. Access to this development is proposed from Lone Oak Road. They are proposing to extend Eagandale Blvd. to the south and loop this street easterly to provide access to the property to the east. Access would be taken from this extension of Eagandale south of Lone Oak Road. The applicants are also proposing one additional access from Lone Oak Road on the west side of the property. This would be a private street or drive which would provide access to approximately 1 to 1/2 buildings. The most northerly building would have access either the proposed private street and the access from Eagandale extension. The site plan has been designed in order to provide as many views to Lemay Lake as can be obtained on the site. The buildings are angled slightly in order to maximize the number of views to Lemay Lake. The development is also proposing an amenity package which would include a pool or central amenity feature and pathway to Lemay Lake. They are also working with the Park Department in order to essentially dedicate some trailway easements around Lemay Lake. This item will be before the Park's Commission on October • 4 for their review. In reviewing the outside parking, it appears that the 288 spaces would be the number required. In scaling these dimensions, it appears that these spaces have been laid out at a 9 foot width and the ordinance would require that these be expanded to a 10 foot width by either an 18 or 20 foot dimension in order to come into conformance with the Eagan parking requirements. • 5S MEMO TO: ADVISORY PLANNING COMMISSION, C/O DALE C RUNKLE, CITY PLANNER FROM: RICHARD M HEFTI, ASSISTANT CITY ENGINEER DATE: SEPTEMBER 18, 1984 SUBJECT: LEMAY LAKE 1ST ADDITION PRELIMINARY PLAT The Engineering Division of the Department of Public Works has the following comments regarding this proposed development for consideration by the Advisory Planning Commission and City Council: GRADING/DRAINAGE Some grading has already been accomplished over this parcel under a grading permit issued to OPUS. This work was done in conjunction with the excavation for 35-E. Subsequently, grading was accomplished in such a way that all • drainage was directed southerly towards LeMay Lake. A 48" diameter storm sewer presently passes through this development with LeMay Lake being its ultimate discharge point. This storm sewer provides drainage for 104 acres of land located within the Eagandale Center Industrial Park No. 1 as shown in Figure 1. A review of the capacity of this storm sewer indicates that with full development of the industrial land this storm sewer line will be easily at its capacity. Therefore, staff recommends that no additional storm sewer from this development be directed into the existing 48" diameter storm sewer line. However, since approximately the most southerly 250 feet of the existing storm sewer must be relocated to accomodate this development, this portion of the storm sewer line could be increased to accomodate storm water runoff from the area designated Building C. The original grading plan as submitted by OPUS Corporation revealed a berm along the westerly property line adjacent the residential development. However, this berm was not developed in its entirety. It is staff's understand- ing the adjacent residents felt the proposed berm was too massive and requested • its reduction and/or elimination. If a landscaping berm will be required as a part of this proposed development, it should not impair drainage from the residential development that naturally flows easterly. Staff's last concern regarding the proposed grading plan over this proposed development is that the two berms shown along Lone Oak Road not restrict vehicle sight distance for safe access onto Lone Oak Road. Since LeMay Lake is classified as a general recreation lake and under the jurisdiction of the Department of Natural Resources, strict adherence to an approved grading and erosion control plan must be observed. Staff would recommend that all erosion control be in place prior to commencement of any grading activities. UTILITIES Utilities of sufficient size, capacity and depth exist within the proximity of this proposed development to provide service to it as shown by Figure 2. As can be seen by Figure 2, a 12" sanitary sewer is stubbed to the west line of this proposed development. A 16" trunk water main is in place along ADVISORY PLANNING COMMISSION SEPTEMBER 18, 1984 PAGE 2 the south side of Lone Oak Road across the entire northerly boundary of this proposed development. An 8" stub has been provided in the location of the Eagandale Boulevard and Lone Oak Road intersection. This development is proposing on extending the 12" sanitary sewer through to its easterly property line with services branching from it to handle each building. The water main layout and number of hydrants as proposed is adequate with the exception that the water main stubbed at the fire hydrant northeast of Building A should be continued northerly to complete an 8" loop with the 8" stub which was mentioned previously. Also, the water main on the west side of Building B should be extended from the termination point at the fire hydrant to the west and continue into the dead-end water main in place along Poppler Drive. Finally, the water main located east of Building C should be stubbed out to the east property line to provide future looping to the adjacent parcel. It is staff's understanding this development proposes to install these utility improvements under City contract. Subsequently, it shall be the responsibility of this development to petition for these improvements. These improvements must be ordered in by Council prior to final plat approval. STREETS Lone Oak Road consists of the only existing street providing access to this proposed development. Lone Oak Road is under the jurisdiction of Dakota County and is presently built to a four -lane rural section adjacent this development. It is anticipated that the ultimate development of Lone Oak Road' will incorporate a concrete median with full turning access only at the Eagandale Boulevard intersection. The internal access to this development is being proposed by providing a public street under the name of Eagandale Place. This proposed street will have to be in alignment with Eagandale Boulevard. Internal access to the apartment buildings will be by way of private drives. The private drives shall be a minimum of 28 feet wide with bituminous paving and concrete curb and gutter. However, staff would recommend that the private drive proposed onto Lone Oak Road to service Building B shall be a minimum of 32 feet wide to the north underground garage entrance since this is the only access to this apartment building. The petition for utility improvement shall also include a request for installing Eagandale Place under City contract. RICHT-OF-WAY/EASEMENTS A minimum of a 50 -foot half right-of-way shall be dedicated adjacent this development for Lone Oak Road. A 60 -foot right-of-way shall be dedicated for Eagandale Place. 37 E • ADVISORY PLANNING COMMISSION SEPTEMBER 18, 1984 PAGE 3 Easements of sufficient width shall be dedicated over the sanitary sewer, water main and storm sewer. Also, a ponding easement will be required to encompass the high water elevation of 877. In addition, a 10 foot utility easement will be required to be dedicated adjacent all public right-of-way with a 5. foot drainage utility easement being dedicated adjacent all remaining lot lines. ASSESSMENTS Trunk area water and sanitary sewer have been previously assessed over this existing development, parcels 10-01000-010-25 and 26. This leaves trunk area storm sewer and lateral benefit from trunk water main assessments as the responsibility of this development. The following table summarizes • these assessment responsibilities of this development. ASSESSMENT SUMMARY TABLE Trunk Storm Sewer Area 774,000 S.F. $0.057/S.F. $44,118 Lateral Benefit from Trunk Water :lain 663 $10.84/F.F. $ 7,187 TOTAL ESTIMATED ASSESSMENT $51,305 Final amounts will be determined based upon final plat net area, excluding public right-of-way and dedicated ponding easements, and at the rates in effect at the time of final platting. • All costs for public improvements shall be the sole responsibility of this development. I will be available to discuss any aspect of this report in detail with the Advisory Planning Commission at the September 26, 1984, meeting. Respectfully submitted, Richard M. Heft', P.E. Assistant City Engineer RMH/jj MEMO TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & DATE: OCTOBER 12, 1984 SUBJECT: ADVISORY PARKS & RECREATION COMMISSION LEMAY LAKE 1ST ADDITION At a special meeting of the Advisory Parks & Recreation Commission held on Thursday evening, October 11, the Advisory Commission made an on-site visit and inspection of the proposed LeMay Lake 1st Addition. The purpose of the meeting was to determine whether the shore line of LeMay Lake within this proposed plat is suitable and useable for possible park purposes. Further, the commission was interested in determining whether a trailway was feasible extending from the proposed future park (Donneywood) along the east side of LeMay Lake to this addition. The commission determined that a trail could be built at sometime in the future assuming the land acquisition can be accomplished. There was an extended discussion by the commission relative to the options of the land dedication vs. a scenic and trail easement over the LeMay Lake 1st Addition. Also discussed were the need for a tot lot, active green space for adult useage and other related topics. On a motion by Carroll, seconded by Alt, with all members voting in favor, it was the recommendation of the Advisory Parks and Recreation Commission to the City Council to: 1. Accept the cash dedication. 2. Require a tot lot within the development. 3. That a designated area be provided which would be suitable for adult free play. 4. That a scenic easement 75 feet back from the shoreline prohibiting the development of boat launches, docks, gazebos or other constructed amenities be prohibited by the developer. 5. That the City obtain a trail easement within the 75 foot scenic easement for the construction of a possible future trailway should the City be able to acquire land parcels to the east. KV/hd cc: Dale Runkle, City Planner Paul Hauge, City Attorney Tom Colbert, Director of Public Works JA —u v— 39 • • SUBJECT TO APPROVAL MINUTES OF A REGULAR PORTING OF THE ADVISORY PLANNING COMMISSION RAGAN, MINNESOTA DECEMBER 20, 1984 A regular meeting of the Eagan Advisory Planning Commission was held on Thursday, December 20, 1984 at 7:00 p.m. at the Eagan Municipal Center. Pre- sent were Members Hall, Wilkins, Taylor, Mulrooney and Krob. Absent were Members Bohne, McCrea and Wold. Also present were Assistant City Engineer Hefti, City Planner Runkle, and City Attorney Hauge. AGENDA • Mulrooney moved, Krob seconded the motion to approve the Agenda with the understanding that the application of General Coatings for, revision to a conditional use permit to allow a new location for an existing pylon sign at 2805 Dodd Road be stricken at the request of the applicant. All members voted yes. Wilkins moved, Mulrooney seconded the motion to approve the minutes of the November 27, 1984 regular meeting. All members voted in favor. LEMAY LAKE 1ST ADDITION - PRELIMINARY PLAT Chairman Hall convened the public hearing at 7:10 p.m. regarding the • application of Opus Corporation and Healey Ramme Corporation for preliminary plat approval of Lemay Lake 1st Addition consisting of approximately 17.7 acres and containing 288 dwelling units lying south of Lone Oak Road and west of I -35E. Dale Runkle reviewed the preliminary report including the updated report dated November 12, 1984. He indicated that there were four major reasons why the Council requested the applicants return to the Planning Com- mission, including the following: 1. The Council requested an overall concept plan to indicate how access would be provided to the property to the east, including an overall circula- tion pattern. Three commercial buildings abutting Lone Oak Road and I -35E are reflected, including two additional office buildings. It was noted that the zoning does not precisely fit the proposal and therefore the applicants were required to rezone to conform to the proposed concept. 2. Access to the development was also reviewed indicating the major access would be from Eagandale Blvd. to the south as proposed. There would be one minor access with right -in right -out between Eagandale Blvd, and Poplar Drive which would be moved somewhat easterly from the first proposal. 1 APC Minutes December 20, 1984 3. The density of the development indicated that the applicants were over the allotted square footage but with a change in mix, reducing the number of two-bedroom units and increasing the number of one -bedroom units, they could comply with the density restrictions. 4. The City has recently adopted a Shoreland Zoning Ordinance and staff has met with DNR representatives to review the site plan. There is a question as to whether the parcel requires compliance with the Shoreland Ordinance and DNR has indicated it would make recommendations only if it stated that the development is more dense than DNR would prefer. Bob Worthington of Opus Corporation and Tom Healey of Healey Ramme were • present. Mr. Worthington explained the land use plan for the entire parcel, including the commercial land on the east. He stated that Northwestern Mutual Life Insurance Company has joined in the plat application, owning the property on the easterly side and that now a circular traffic pattern is being pro- posed. A traffic study has been completed and it concluded that each of the two traffic patterns would be satisfactory. He stated the single major inter- section at Eagandale Blvd. is the safest and most desirable. Mr. Worthington also mentioned that an EAW for the Eagandale development had been prepared and that a letter updating the EAW .had been submitted to the City. He indicated the study noted no significant change between the former and the current proposals, including water run-off into Lemay Lake. Tom Healey described the proposed apartment plan. He stated that emer- gency vehicle access through the center of the project is being proposed. A six foot continuous berm along the westerly property line with evergreens on • the top and drainage provisions will be installed with 8 foot berm on the northerly end. There are also other internal street configuration changes. A catch basin with skimmer will be installed permitting greater sedimentation and providing skimming of oil. He stated that the developers have met with the neighbors to the west and also southwest across Lemay Lake. A request was made by the neighbors to remove the southwesterly 6 units of Building B which the developer prefers to retain. He further explained that the developers had agreed not to build additional R-4 units in that particular area. No neighboring property owners were present. Member Wilkins had questions about the southeasterly triangle. Mr. Worthington stated that negotiations had taken place with the City for dedi- cation of the parcel as park and open space with possible access through the office project. If six units are removed, then the developer could comply with density. +1 4 APC Minutes December 20, 1984 Member Mulrooney questioned the gross and net density calculations and Mr. Runkle indicated that the calculations for net density are determined by taking out public right-of-way and also the private right-of-way. A range of 212 to 354 units could be allowed, depending on the number of bedrooms per unit. The planner was asked to submit reports with the range of minimum - maximum density that would be allowed in the multi -family projects. It was also noted the original EAW was based upon 200 apartment units and now 288 are being proposed, that an 80,000 square foot office building was being proposed and now 200,000 square feet of office building is shown on the plan. Member Mulrooney also questioned whether the concept plan for the • parcel to the east is firm and Mr. Worthington stated that the general concept is accurate and that the developers and owners will submit such confirmation in writing. Member Krob stated that there is no change in the number of units per acre. There were questions about circulation and it was noted the pre- vious plan did not have an internal circulation plan. Chairman Hall recom- mended reducing the project by 6 units to bring it into compliance. Wilkins then moved, Krob seconded the motion to recommend approval of the application for preliminary plat and concept plan for the adjacent land with 282 apartment units, subject to the following: 1. No additional storm water runoff shall be added to the existing 48 inch storm sewer, unless the existing storm sewer is increased in size accord- ingly. 2. Public improvements shall be petitioned by the developer and ordered • in by the Council prior to final plat approval. 3. This development shall be responsible for constructing a 5 foot concrete walk along its Lone Oak Road frontage. 4. A minimum 50 foot half right-of-way shall be dedicated for Lone Oak Road. 5. If a 60 foot right-of-way for Eagandale Place is dedicated, then a 20 foot utility easement shall be dedicated adjacent to public right-of-way as required by Staff. 6. This development shall be responsible for its trunk storm sewer area and lateral benefit from trunk water main assessments at the rates in effect at the time of final platting. 7. Easements for ponding, watermain and sanitary sewer shall be dedi- cated on the final plat. 8. All costs for public improvements associated with this development shall be the sole responsibility of this development. 4z K APC Minutes December 20, 1984 9. The access driveway to the southwesterly 108 unit complex shall be a minimum of 32 feet in width. 10. A six foot berm with evergreens on the top and 8 foot berm along the northerly portion shall be installed by the developer. 11. The garage driveway on the westerly building shall be turned to run northerly rather than directly west. 12. No further residential development shall be developed on the entire parcel, including the parcel to the east. 13. Evergreen screening shall be installed on the south end of the • westerly building. 14. Catch basins with skimmers shall be installed as proposed by the developer and approved by the City. 15. The Planning Commission recommends alternate 2 with a looped public street. All members voted in favor except Mulrooney who stated that he was not satisfied that the density of the units had been properly determined and also that the environmental issues had not been properly considered, noting that the EAW has not been adequately undertaken for the current proposal. The hearing was completed at 8:30 p.m. KING ADDITION - PRELIMINARY PLAT AND REZONING • - The hearing regarding the application of Gary King for preliminary plat approval of King Addition and rezoning from A (Agricultural) to R-1 (Residen- tial Single), consisting of 10 lots on 10 acres of land was convened by the Chairman. It was noted the application had been submitted to the City in September of 1984 and the proposal was then continued for additional study. A revision to the plan has now been made. Mr. Runkle detailed the application and noted that two feasibility studies had been performed with the previous proposal. Nine of the lots would access from the extension of Golden Meadow Road and the existing home would continue to take access from the north on Hackmore Drive. Approximately 4 lots could be created from Lot 2 with access to Hackmore Drive at some time in the future. Mr. and Mrs. Gary King were present as well as several neighbors, including Armand Laurent. Mr. Laurent had concerns about assessments and stated that there was no benefit to his property if the utilities would be installed. 4_�) 4 Agenda Information Memo January 2, 1985 City Council Meeting Page Twelve KING ADDITION/PRELIMINARY PLAT & REZONING B. Gary King for Preliminary Plat & Rezoning of the King Addition Containing 10 Single Family Lots on Approximately 10 Acres -A public hearing was held by the Advisory Planning Commission at their last regular meeting held on December 20, 1984 to consider a preliminary plat for 10 lots on 10 acres of land and a rezoning from A to Rl for property referenced as the King Addition. The APC is recom- mending approval of the preliminary plat and rezoning. The APC stated that the main access and upgrading would be on Golden Meadow Road and no upgrading or lots would be created on Hackmore Drive. The planning commission did review and express concern as to how • the assessments would be spread for this development. For addi- tional information on this item, refer to the planning and engi- neering departments' report found on pages A through. For a copy of the recommended park land dedication, refer to a memorandum that was previously prepared by the Director of Parks & Recreation found on page _<0 . Also, for a copy of a letter that was sent by Mr, and Mrs. Murr regarding the rezoning and preliminary plat of the King Addition, refer to page L5-1 . For additional in- formation regarding the action taken by the Advisory Planning Com- mission, refer to a copy of those minutes found on pages ,j Z through �5 • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the re- zoning and preliminary plat for the King Addition as requested. ¢4 CITY OF EAGAN SUBJECT: PRELIMINARY PLAT & REZONING — KING ADDITION APPLICANT: GARY KING LOCATION: PART OF THE SW'y OF THE NW'y OF SECTION 25 EXISTING ZONING: A — AGRICULTURAL DISTRICT DATE OF PUBLIC HEARING: DECEMBER 20, 1984 DATE OF REPORT: DECEMBER 12, 1984 REPORTED BY: PLANNING & ENGINEERING DEPARTMENTS • PROPOSAL SUMMARY: Applications have been submitted requesting a Rezoning from A (Agricultural District) to R-1 (Residential Single Family District) & a Preliminary Plat for 10 lots on 10 acres of land. The proposal was before the APC & City Council in September & was continued for more study. The applicant has revised the plan & is now resubmitting it. ZONING & LAND -USE: The existing agricultural zoning would allow 2 dwelling units on the 10 acre parcel. The proposed R-1 zoning would allow density of up to 3 units per acre. The parcel is bordered by Northview Meadows & Sunset 4th on the west & north. Agricultural land lies to the east & south. The property is a steep slope with a mix of oats & grasses. Much of the land for Block 2 is a low area north of 8chwanz Lake. An existing home would remain on Lot 2, Block 1. CODE COMPLIANCE: The proposal meets all the requirements of an R71 District. • SITE PLANNING: Nine of the lots would have access off of the extension of Golden Meadow Rd. The existing home would continue to take access from the north. Lot 2 retains all of the frontage along the north property line. If Hackmore Dr. is ever extended through this area, approx. 4 lots could be created from Lot 2. This is a similar situation to the Sunset 4th plat on the other side of the Hackmore alignment. ENGINEERING COMMENTS This updates the previously prepared Engineering Report dated August 22, 1984. The major revision involved with this proposed development was to eliminate all lots abutting Hackmore Dr. thereby eliminating the need for the installation of public improvements within Hackmore Dr. The public improvements within Golden Meadow Rd. will still be required. The Engineering Dept. has no additional concerns regarding this proposed develop— ment that were not discussed in the August 22nd report. The feasibility report for Project #419, providing for the installation of public improvements to this development, may be revitalized with a few minor revisions. 45 RECOMMENDATIONS - KING ADDITION PRELIMINARY PLAT 1. Golden Meadow Rd. public improvement project must be approved by Council prior to Final Plat approval. r 2. A 30, half right—of—way shall be dedicated for Golden Meadow Rd. 3. No driveways shall exceed 10% slope • • 120 M EI` Y 1 pli t NJ ' n 0 y .•SPMP `_ O W SEMEEI SEIggUP ... �. nSTREEi .� N , N •lu ` • f W - • I ••. • • 0• �' •�\�' J � � a 1 rr o� � C` pa� � � ; >Q W ° o° as �� o° a G/•R s � f! HACKMORE � 2 h -r :4 •t . . ., DRIVE R\ R /(♦/.,000 S.L. \ o T 20 / $00 • I �olr � 80 80 80 � I 17.0005.! aM' a r 0 19,Z005.F. 1;9005. F. :,� e4ppw z1 P ��„ N s 3 4 ry ry Rp ZW o MEAD \ \Eys6� w , C1 ,ry D. King 40 Hackmore Drive igan, MN 55171 �onc: 454-6363 PTIOM: I `A Half of ,the of Section 25NZ, c 27. Dakota imately 10 acres iculture V 1 Single Family ind Surveyors, Inc. ail 11 1 1 'c 3 V SCAGE.' / i/✓CH /00 AFET / N De �a6 5° 51 :�PS•g1° a NIDD S. \ 4 �PfppDS4 f 14a ye. 3N I eD y. D �m �• Iq3 n" �I / 5' • 0 cT 4- ADD/ ivy/ ti � e Rg cT 4- ADD/ ivy/ ti � e • • MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: DECEMBER 28, 1984 RE: ADVISORY PARKS & REC COMMISSION'S RECOMMENDATION — KING ADDITION The Advisory Parks & Recreation Commission had previously reviewed the proposed preliminary plat for the King Addition. In as much as the southerly most parcel extends into an area planned for Schwanz Lake Park, the advisory commission is recommending a land dedication. Since it is likely that the land required to complete the Schwanz Lake Park parcel will be less than the land dedication requirement, the commission recommended that the balance of the dedication requirement be fulfilled by a cash dedication. SO 7.�•..Y , ,mow 7Xu� -7fz .fat.&, Ae, ,ev ••.Kv�sai�.waui,r ;.�._��«.,.--^;., CG/s4i+�. h�.n. SS/L3 C VVA , 1� J9 = .� .l.(O�L�_✓`ra0 /�'� i.•YwUf� LSO ..[/ .: ° - - iurL�' ,/cos- Xt'� r/ ,.Lw �6•es,..i anc�0 �_ f3L="�"F`Ri.�.ii�r ey': /46�zt�xy�ck 'i'? SioT ,Y�Se,�, �r•eS :..i_+Cs �b ,�e .L`ua.� �.�y 7,/ &;.-eLew �. ,Lcwlrl� >74. /C , y a APC Minutes December 20, 1984 9. The access driveway to the southwesterly 108 unit complex shall be a minimum of 32 feet in width. 10. A six foot berm with evergreens on the top and 8 foot berm along the northerly portion shall be installed by the developer. 11. The garage driveway on the westerly building shall be turned to run northerly rather than directly west. 12. No further residential development shall be developed on the entire parcel, including the parcel to the east. • 13. Evergreen screening shall be installed on the south end of the westerly building. • 14. Catch basins with skimmers shall be installed as proposed by the developer and approved by the City. 15. The Planning Commission recommends alternate 2 with a looped public street. All members voted in favor except Mulrooney who stated that he was not satisfied that the density of the units had been properly determined and also that the environmental issues had not been properly considered, noting that the EAW has not been adequately undertaken for the current proposal. The hearing was completed at 8:30 p.m. KING ADDITION - PRELIMARY PLAT AND REZONING The hearing regarding the application of Gary King for preliminary plat approval of King Addition and rezoning from A (Agricultural) to R-1 (Residen- tial Single), consisting of 10 lots on 10 acres of land was convened by the Chairman. It was noted the application had been submitted to the City in September of 1984 and the proposal was then continued for additional study. A revision to the plan has now been made. Mr. Runkle detailed the application and noted that two feasibility studies had been performed with the previous proposal. Nine of the lots would access from the extension of Golden Meadow Road and the existing home would continue to take access from the north on Hackmore Drive. Approximately 4 lots could be created from Lot 2 with access to Hackmore Drive at some time in the future. Mr. and Mrs. Gary King were present as well as several neighbors, including Armand Laurent. Mr. Laurent had concerns about assessments and stated that there was no benefit to his property if the utilities would be installed. .SS1 4 1 J. . APC Minutes December 20, 1984 A letter from Thomas and Gretchen Murr objecting to the proposed utilities and street improvements was submitted. Krob moved, Mulrooney seconded the motion to recommend approval of the application for rezoning and further for preliminary plat approval subject to the following conditions: 1. Golden Meadow Road public improvements shall be approved by Council prior to final plat approval. Road. 2. A 30 foot half right-of-way shall be dedicated for Golden Meadow 3. No driveways shall exceed 10% slope. • 4. All other City requirements shall be complied with. 5. A detailed erosion control plan shall be submitted according to City requirements. All members voted in the affirmative. BRAD RAGAN, INC. - PYLON SIGN - CONDITIONAL USE PERMIT The hearing regarding the application of Brad Ragan, Inc. for conditional use permit for pylon sign to be located at 3815 Nicols Road came before the Planning Commission. The applicant now has a Goodyear ground sign and several other signs on the property at the intersection of Cedar and Highway 1113 and it was noted that one pylon sign would be allowed. A representative of Brad • Ragan was present and stated that all other non -conforming signs will be removed to comply with the oridinance. Mulrooney moved, Wilkins seconded the motion to recommend approval, subject to the following conditions: 1. The pylon sign shall be limited to 99 square feet in area per side and 22 feet in height. 2. The pylon sign shall be a minimum of 10 feet from any property line. 3. Signs on the property shall be limited to one ground sign less than 7 feet in height and directional signs of less than 3 square feet in area. 4. All other signs presently on the proeprty and not in conformance will be removed from the premises immediately. All voted in favor. S3 11 Agenda,Information Memo January 2, 1985 City Council Meeting Page Thirteen ESTABLISH HEARING DATE FOR MULTI -FAMILY HOUSING REVENUE BONDS A. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,365,000 for the Royal Oak Circle Apartments -- An application was received from the Program Administrator, Miller & Shroeder Municipals, Inc., on behalf of the applicant Royal Oaks Circle Apartments asking that the City Council establish a public hearing to consider multi- family housing revenue bonds in the amount of $13,365,000 at the February 5, 1985, 'City Council meeting. The application, and • all other information is in order for consideration. The project was given approval by the City Council at the December 18, 1984, City Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny setting a public hearing to consider multi -family housing revenue bonds for the Royal Oaks Circle Apartments. SET PUBLIC HEARING FOR MULTI -FAMILY HOUSING REVENUE BONDS B. Establish a Date for a Public Hearing to Consider Multi - Family Housing Revenue Bonds in the Amount of $13,000,000 for the LeMay Lake Project -- An application was received from the City's Program Administrator, Miller & Schroeder Municipals Inc., on behalf of the applicant of the LeMay Lake Project asking that a public hearing be set for February 5, 1985, to consider multi- family housing revenue bonds in the amount of $13,000,000 for the LeMay Lake Project. The application, fees and all other pertinent information is in order for consideration. This item is scheduled for the January 2, City Council agenda and if the project is continued or denied there would be no action taken regarding this agenda item. If action is taken to approve the preliminary plat for the LeMay Lake housing project then it is in order to establish a date for public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the establishment of a public hearing to consider multi -family housing revenue bonds in the amount of $13,000,000 for the LeMay Lake Project at the February 5, 1985, City Council meeting. S4 Agenda Information Memo January 2, 1985 City Council Meeting Page Fourteen 1985 RATE STUDY C. 1985 Sewer and Water Rate Study -- Every year, the consulting engineering firm of Bonestroo, Rosene, Anderlik & Associates, prepare a water and sewer rate study based on the most recently approved budget and estimated volume of water to be processed. Enclosed on page S is a summary sheet of the rates associated with water usage. You will note that the rate per 1,000 gallons is increased $0.102/1,000 gallons. Seven cents of this increase is to finance the bonds that were sold to construct the Water Treatment Plant. It should also be noted that the administrative rate continues to decrease as more accounts are added to the system without increasing the administrative personnel necessary to maintain the system. The overall affect for an average residen- tial usage of 20,000 gallons per quarter will result in a quarterly • bill of $20.09 for water as compared to $18.10 in 1984. Enclosed on page -57 is the sewer rate summary sheet which reflects the costs associated with Metropolitan Waste Water Control Commission treatment along with the City's cost to maintain the collection system. As can be seen, there is no rate increase anticipated for 1985 for the sewer bill. The sewer bill will remain constant for every quarter based on the water usage recorded during the winter quarter. Based on the assumed value of 20,000 gallons during the winter quarter, the average residential bill will be $22.30/quarter for 1985. Detailed copies of the entire report will be distributed under separate cover for the Council's review and approval. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the proposed • 1985 rates for sanitary sewer and water usage to become effective January 1, 1985. S_5� PAGES 56 AND 57 WILL'BE FORWARDED TO THE COUNCIL ON MONDAY. • • Agenda Information Memo January 2, 1985 City Council Meeting Page Fifteen FINAL PAYMENT/ACCEPTANCE/LEXINGTON AVE. D. Project 330, Final Payment/Acceptance (Lexington Avenue - Streets and Storm Sewer) -- Lexington Avenue from Cliff Road to one-quarter mile north of Diffley Road was constructed under Dakota County contract 43-06. All items associated with this contract have been completed and final cost tabulated by Dakota County. In accordance with the Cost Participation Agreement entered in to between the City and the County, it is now in order for the City to process the final payment to the County for this work. All inspections have been performed by representatives of the Public Works Department and found to be in order for final ac- ceptance by the City. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the final payment to Dakota County in the amount of $115,814.59 for Project 330 (Lexington Avenue - streets and storm sewer) and accept for perpetual maintenance all City related facilities. s/Thomas L. Hedges City Administrator • U2 MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 28, 1984 SUBJECT: INFORMATIVE NORTHWEST ORIENT AIRLINES CORPORATE HEADQUARTERS City Councilmember Wachter contacted me yesterday and was curious as to why Northwest Orient Airlines had not released news about the corporate headquarters being located in our community. Mayor Blomquist and I were told that news would be made public on Wednesday and for that reason I was also becoming concerned as to why there were no press releases. As a part of the 10:00 news I was relieved when I heard that Northwest was locating their • headquarters in the City of Eagan. I am sure all of you have read the news in either the St. Paul or Minneapolis newspapers today or heard reports on radio. OTHER CORPORATE EXPANSION City staff is meeting with representatives of UPS and it is apparent that they are proposing to locate a 325,000 square foot facility in the City of Eagan which will also bring approximately 1000 new employees to our community. Along with Northwest Orient, UPS, land proposals by Trammel Crow and Federal Land Company alone there is significant corporate and commercial development proposed in 1985. This is not to mention all the other development that will more than likely occur as residential and commercial. The City Administrator plans to assemble a forecast for 1985 and take a second look at potential manpower • needs specifically in the Inspection, Engineering and Planning Departments. CEDARVALE SHOPPING CENTER/COMMUNITY ROOM Enclosed is a copy of a letter received from the Commercial Properties Manager of Cedarvale Shopping Center regarding the City's use of a 3000 square foot room to be designated as a community room. The City Administrator is sending a letter to Mr. Brown thanking him for this space. A copy of this letter is enclosed on page 62 DEVELOPMENTAL LEARNING CENTER Enclosed on page _i�_ is a copy of a letter from the Developmental Learning Center thanking the City Council for Christmas gifts that were individually funded and sponsored by members of the Council. s9 Informative Memo December 28, 1984 Page 2 WEST PUBLISHING COMPANY A letter was received from John Nasseff regarding a suggestion that Wescott Road be brought up to improved standards west of Elrene Road. The City Administrator has explained to Mr. Nasseff that there are a number of streets, thorough fares and collectors that need to be improved that have greater traffic trip numbers. This segment of Wescott Road is being considered at some time in the future for improvement. — COMPLETION OF I-494 AND I -35E The City Administrator received a letter from Commissioner Richard Braun regarding the City Council's recent resolution asking for the expeditious completion of I-494 and I -35E. Enclosed is a copy of that letter found on page 6--; . ARC The City Administrator received a letter from the Director of Leisure Services for ARC commending the City on the recent compliance with Section 504 of the Rehabilitation Act of 1973. A copy of this letter is found on page LMC AMM ACTION CONFERENCE The City Administrator and more than likely Mayor Blomquist will be attending the LMC/AMM Legislative Action Conference on Tuesday, January 29. It would be helpful for the City Administrator to know if any other members of the City Council will be attending so that all registrations can be made by the deadline of January 14. Please review the attached information on pages (,i through '7() and if you are planning to attend so indicate on Wednesday evening. PAGAN PARKING BAN Enclosed on page -71 is a copy of a letter from Timothy T. Weidenhaft regarding the Eagan Parking Ban. Also enclosed without page number is a letter that was received from Allison Pope who resides in Minneapolis regarding the Parking Ban. Copies of these letters have been sent to Police Chief Berthe and Public Works Director Colbert. The City Administrator will provide a response to both letters after review by the City Council. • :c The City Council meeting for January 2 is shaping up as a short agenda. Because of the New Year holdays there may be some additional items that come forth on Monday and Wednesday and Mayor Blomquist has indicated that if those items are brief and do not require a great deal of background information it is 6O • • Informative Memo December 28, 1984 Page 3 --possible to take those as Administrative on Wednesday evening. The City Administrator will attempt to have a brief Administrative handout on Wednesday at each City Councilmembers seat for review. The City Administrator would also like a few minutes after the meeting to discuss a time schedule for further considering the compensation plan and position evaluation as prepared by Author Young which will more than likely require a special Council meeting. • City Administrator TLH/sl \J HAVE A HAPPY NEW YEAR 61 Ummc December 14, 1984 Honorable Mayor Bea Bloomquist City of Eagan 3850 Pilot Knob Road PO Box 21-199 Eagan, MN 55122 Re: Community Room Cedarvale Shonnine Center Dear Mayor Bloomquist DEC: i i IJV I am writing to inform you and the City that Cedarvale Shopping Center has recently remodeled a 3,000 square foot room to be designated as a community room. We want the City and other community and civic groups to feel free to use it and the other facilities at Cedarvale. The room is fully carpeted, well lighted and would provide an excellent atmosphere for any Eagan group. It can 'accommodate a group of 5 up to 200. We will give this room free of charge with only a small refundable deposit required if terms of the use are fulfilled. Persons or groups who are interested may contact me or Michelle Dorshow at ABC Kiddie Shop for further details. Thank you. db:en Sincerely ours, David Brown Commercial Properties Manager UPPER MIDWEST MANAGEMENT CORPOW- ION 6� Upper Midwest Management Corporation 1106 South Broadway P.O. Box 834 New Ulm, Minnesota 56073 (507) 359-2004 L Board of Directors Allen L. Peterson / Chairman Barbara K. Kauffman / Vice Chairman Terry H. Rust / Sectaary/Treasurer Leslie Bifulk Arnold Phil Purcelli Thomas R. Behr Richard Rupee Thomas F. Hunt Joann O'Leary Scarlet John C. Kemp Albers A. Woodward Rita A. Lloyd Community Resource Commill" Duane R- Harvel Palmer G. Pmerson Senator Howard Knutson John O. Sonsteng Kenneh J. LaCroix June Van Roekel. M.D. Gerald W. Leimer Gwen Weaver William E. Newberg Ray E. Wheeler Rev. Robert Nygaard David H. Zemke Galen T. Pate Exeullee Director George A. Mondry, M.S.W.. M.A. Developmental Learning Center, Inc. 750 South Plaza Drive, Suite 323, Mendota Heights, Minnesota 55120 612/454-2732 December 20, 1984 Eagan City Council 3830 Pilot Knob Road Eagan, MN 55123 Dear City Council: Your donation of a stacking cubes, children's books and finger paints at the Dakota County Chamber of Commerce Christmas Party has come to the Develop- mental Learning Center. With hundreds of children being served every year, rest assured your gift will be put to very good use! Thank you for your kind donation and please accept our best wishes for a happy holiday sesaon. • Sincerely, DEVELOPMENTAL LEARNING CENTER, INC. rge A.(eu8ry cutive Director �3 A private non-profit agency serving people with developmental disabilities in Dakota County. Waft PUEIIShing Company • 50 W. Kellogg Blvd.. P.O. Box 64526. St. Paul, MN 55164-0526 Tel: 612/228-2500 JOHN M. NASSEFF. Manager autldings and Properties 612/228-2533 December 18, 1984 Thomas Hedges City of Eagan Eagan, MN 55121 Dear Tom: Improvements made to Wescott Road in 1977 allowed West Publishing Company to proceed with plans to construct a 350,000 square foot facility to serve its shipping and warehouse operations. Completion of the facility in 1978 was the first step in a plan to relocate all shipping, warehouse and production operations to one modern facility. Initially, 120 full time employees were assigned to this facility. Average truck traffic at that time was 20 trucks per day. Major expansion in 1982 and 1984 have increased the size of the building to almost 1,000,000 sq. feet. All shipping, warehouse and production operations are now located at this facility. Presently, almost 700 full time employees working three shifts per day are assigned to this facility. A railroad spur was installed in 1982 and truck traffic has increased to 55 trucks per day. The hundreds of vehicles that cross #149 are a growing danger. Impediment • of ingress and egress to this facility is a growing concern to West Publishing Company. We therefore request that the city of Eagan expedite the surfacing of Wescott Road to conform to the specifications of a minor arterial street. We also request that Wescott Road be given top priority relative to snowplowing and sanding requirements. Sincerely, A" WV/ JMN/kjk / 4 0 4*14NESOTq ao 20 s a 3 � Ftir yQ° OF TRPa Office of Commissioner December 14, 1984 Mr. Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road P.O. Box 21199 Eagan, Minnesota 55121 Dear Mr. Hedges: Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 612-296-3000 Governor Perpich has asked me to respond to your letter regarding your concern for the completion of I494 and I35E. There is no truth to the rumor that interstate completion funds will be shifted from Dakota County to I-394. His commitments to the citizens of Dakota County are too strong. The latest federal funding made available is $6.7 million for paving and fencing I35E between TH 77 (Cedar Avenue) and CSAH 26 (Lone Oak Road). This funding was released October 29, 1984 from limited discretionary funding available to the Federal Highway Administration. I am sure the Department of Transportation will find some way to complete the remaining projects so that completion of I494 and I35E in Dakota County is not delayed. You may be aware of the more significant problem as Congress cannot agree and approve the Interstate Cost Estimates (ICE) so that, the Federal Highway Administration may release interstate funding. This debate has been prolonged for over a year now. Congress probably will not be organized to deal with this issue until early next spring. Minnesota has 18 months of interstate funding curtailed which is about $110 million. Projects on I394 in Minneapolis, I35 in Duluth, and I35E in St. Paul are being held up pending congressional action. I hope you will continue your active support until all segments of the interstate system in our state are complete. Sincerely, Richard P. Braun Commissioner An Equal Opponuniry Employer Association for Retarded Citizens/Dakota County ,rc A non-profit tax exempt charitable organization 33 E. Wentworth Avenue, Room 105, West St. Paul, Minnesota 55118 Phone 457-2588. PRESIDENT EXECUTIVE DIRECTOR Carolyn Corson Joyce Lang Burnsville- VICE urnsville-VICE PRESIDENT Nancy Comerford Hastings SECRETARY December 21, 1984 Diane M[Nearney Rosemount TREASURER Kathline Pine Mr. Tom Hedges, City Administrator Mendota Heights City of Eagan PAST PRESIDENT 3830 Pilot Knob Road Tom Saby Eagan, MN 55122 W. St. Paul DIRECTORS Dear Mr. Hedges: Fran Christensen Inver Grove Hgts. On behalf of the Association for Retarded Citizens in Dakota County, I want to commend your staff for their Chuck Erickson conscientious and comprehensive self-evaluation of the Apple Valley city's compliance to Section 504 of the Rehabilitation Jan Feely Act of 1973. Rosemount It was a pleasure working with your staff and I feel Karl Forsberg the city of Eagan is more aware of the needs of the handicapped Eagan and better prepared to meet those needs. Judy Grudem Apple Valley Good luck in continuing to serve all citizens within Jim Halseth your city. Eagan Sincerely, Bob Ilstrup Mendota Heights 1.- (_, ,altA_) Annette Jamison Suzy Zender, Director Burnsville Leisure Services John Johnson W. St. Paul Tom Klein S. St. Paul Judy Marder Apple Valley Sally Reardon SZ/ml S. St. Paul Tara Scheffel Burnsville Linn Sheppard Eagan Jan Smith AO., 6 (Q Eagan „ 1'. • MBrr W Unit of ASSOCIATION FOR RETARDED CITIZEN&NATIONAL Nancy TurnerC MemEer Unit of ASSOCIATION FOR RETARDED CITIZEN&MINNESOTA St. Paul .��"'°., ,t uAgenc r+lT r 1 U L IIII IIII IIII'III U league of minn g esota clues MEMORANDUM December 21, 1984 •• TO: Mayors, Managers, Clerks, Legislative Contacts FROM: Donald Slater, Executive Director SUBJECT: 1985 LMC/AMM LEGISLATIVE ACTION CONFERENCE The 1985 LMC/AMM Legislative Action Conference will be held at. the St. Paul Radisson Rotel on Kellogg Boulevard on Tuesday, January 29 - Wednesday, January 30. At this conference, LMC member cities will review and adopt 1985 LMC City Policies. The proposed policies recommended by the LMC Legislative Committee have been mailed to member cities for distribu- tion. It. is suggested that you use the January city council meeting as an opportunity to review those policies and to determine your participation in the conference. Discussion of the proposed state tax reforms and direction of future state -local fiscal relations will be among the topics highlighted during the conference. Please check the December and January issues of Minnesota Cities or the form attached here and complete registration information. Return your form as soon as possible to be sure of taking advantage of advance registration fees and to assure hotel accommodations. Legislators will be sent invitations to the LMC/AMM Reception, scheduled from 5:30-7:30 p.m., Tuesday, January 29, following the close of the LMC Policy Adoption portion of the conference. If you vlan to attend. please let vour leeislator know that you expect to see him/her at the reception. The conference agenda is printed here and in the January issue of the League magazine. 6- 1 83 university avenue east, st. paui. minnesota 551 01 C61 2] 227-5600 1985 LMC/AMM LEGISLATIVE ACTION CONFERENCE PROGRAM ST. PAUL RADISSON HOTEL Tuesday, January 29 10:00 a.m. Registration (lower lobby at foot of escalator) 11 :00 a.m. Pre -Conference Program Development Tools for Cities: The Future Course of State Legislative Policy Panelists: Senator Larry Pogemiller, Minneapolis Representative William Schreiber, Brooklyn Park 12 Noon Luncheon - Opening Session Finance and Tax Issues in the '85 Session Speakers: Representative David Jennings, Speaker, Minnesota House of Representatives • Senator Roger Moe, Majority Leader, Minnesota State Senate 1 :45 p.m. LMC Legislative Policy Adoption 5:00 p.m. Ask the Lobbyists - Question & Answer Period LMC/AMM Legislative Issues for '85 Session 5:30 p.m. Reception for City Officials and State Legislators Wednesday, January 30 8:30 a.m. Continental Breakfast The Future of the Public Employees Retirement Association Issues: Merger Proposals; Supplemental Defined Contributions; Health Benefits to Pension Retirees Speaker: Senator Donald Moe, St. Paul Member, Legislative Commission on Pensions and Retirement 9:30 a.m. The Future of State -Local Fiscal Relations Panelists: Robert Ebel, Executive Director Minnesota Tax Study Commission (or staff) Jay Kiedrowski, Deputy Commissioner of Finance Representative William Schreiber, Chair, House Tax Committee Senator Doug Johnson, Chair, Senate Tax Committee 11:15 a.m. LMC Legislative Briefing - LMC Legislative Priorities for 1985 State Legislature 11:45 a.m. LMC Day on the Hill - LMC Member City Officials Lobby through Local Lawmakers on City Policies afternoon LA Plan now to attend Cie . League of Minnesota Cities oe�e t t10 Association of Metropolitan Municipalities 1985 Legislative Action Conference r $ Tuesday and Wednesday, January 29-30, 1985 le� Radisson St. Paul Hotel City (Please print or type) Name Title Name Title Name Title Name Title Name Title Registration fee: $50.00 advance ' $55.00 on-site Check enclosed in the amount of $ & Fee includes conference registration, Tuesday luncheon, Tuesday reception, and Wednesday continental breakfast. Mail to: Gayle Brodt, League of Minnesota Cities, 183 University Ave. E., St. Paul, MN 55101 -------------------------------------------- 47FORadisson' Hotel St Paul DON'T FORGET— MAKE CHECK OR MONEY ORDER PAYABLE TO RADISSON HOTEL ST. PAUL ORGANIZATION LEAGUE OF )lfINNFSC7fA CITIES DO NOT SEND CURRENCY. FUNCTION 1985 LEGISLATIVE CONFERENCE DATES JANUARY 29 – 30. 1985 ALL REOUESTS FOR THE ABOVE GROUP MUST BE RECEIVED BY January 14, 1985 Please reserve accommodations for Print or Type NAME COMPANY ADDRESS • CITY SHARING ROOM WITH STATE ZIP CODE — NO.OF PERSONS CHECK IN TIME 3:00 PM CHECK OUT TIME 1:00 PM Accommodations will not be guaranteed without a check for the 1 st night's deposit, or your major credit card number as requested below. Should you prefer not to guarantee your reservation, your room will be held only until 6:00 p m. of your arrival day. You will be charged for the 1st night if reservations are not cancelled 48 hours prior to arrival. CREDIT CARD # O AMEX O DINERS CLUB ❑ VISA ❑ MASTERCARD EXPIRATION DATE (PLEASE CHECK ONL) PLEASE CHECK PREFERRED ACCOMMODATIONS SPECIAL REDUCED RATES $50. SINGLE $58. i7 UME OCCUPANCY Mail to: Reservation Office, Radisson St. Paul Hotel, 11 East Kellogg Blvd., St. Paul, MN 55101 IF RATE REQUESTED IS NOT AVAILABLE, NEAREST AVAILABLE RATE WILL BE ASSIGNED. THERE IS AN ADDITIONAL S 8.00 CHARGE FOR THE THIRD OR FOURTH OCCUPANT IN EACH ROOM. RATES ARE SUBJECT TO APPLICABLE TAXES. NO CHARGE FOR CHILDREN UNDER 18 OCCUPYING THE SAME ROOM AS PARENTS. December 1984 0 5 1985 LMC Legislative Bulletin How will the 1385 Legislature affect cities? Keep up-to-date on action at the Capitol by subscribing to the LMC Legislative Bulletin. Each Week the Bulletin will provide: • Summaries of bill introductions of interest to cities • A week -by -week review of what happened to bills relating to city government • Action Alerts — requests for city officials to contact legislators on important issues • Analysis of legislation and how it will affect cities • Highlights of the week • Tips on where to get information on legislative matters C, A -� The city manager, administrator, or clerk of each member city will receive a complimen- tary copy of the Bulletin each week; so will district coordinators and legislative contacts. Other city officials can subscribe for $15 for the session, non-members for $30. The first issue will come out the first +. week of the session which begins on January 8, 1985. ------------------------------------------------------------ 1985 Bulletin order form Name Title Address — City/State/Zip Payment enclosed — $15 (member) — $30 (non-member) Return to: Rose Minke, League of Minnesota Cities. 183 University Ave. E., St. Paul. MN 55101. 70 December 17, 1984 Timothy T. Weidenhaft 1358 Cosmos Lane Eagan, Minnesota 55123 The Honorable Bea Bloomquist, Mayor of Eagan P.C. Box 21-199 Eagan, Minnesota 55121 Madams I am writing in order to voice my dissatisfaction with .' the new "Eagan Parking Ban". I would like to state that I feel this ban is excessive in that it is enforced from Nov- ember through April, rather than during periods of snowfall. Additionally, I feel the penalties are exorbitant when com- pared to the seriousness of the offense, during periods when snow is not present. In closing, I would like to emphasize my dissatisfaction with the new ordinance and our city officials who implemented an ordinance_.which is not favored by the people. Repeal the Eagan Parking Ban! 71 Sincerely, SUBJECT TO APPROVAL MINUTES OF A SPECIAL MEETING OF THE ADVISORY PARKS & RECREATION COMMISSION EAGAN, MINNESOTA DECEMBER 13, 1984 A special meeting of the Advisory Parks & Recreation Commission was called to order by Chairman Martin at 7:10 P.M.. Members present were Ketcham, Alt, Bertz, Martin, Carroll, Fedde, Thurston and Kubik. Commission member, Masin, had notified the Commission she would be unable to attend. Parks & Recreation Director, Ken Vraa; Landscape Architect, Steve Sullivan; and Administrative Assistant, Liz Witt were also present. BUILDING OBJECTIVE, PURPOSE AND POSSIBLE ACTIVITIES The Director of Parks & Recreation briefly reviewed the process for developing • the draft architectural program and the evening workshop session. The Commission split into two groups to consider the building objectives, purpose and activities for a structure at Schwanz Lake. After a 45 minute brainstorming session, all of the generated ideas were placed on the bulletin board for further review by the Commission as a whole. The consensus of the Commission was to have the building blend in with the surroundings, but with solar orientation and in a central location. The building should be distinctively and imaginatively designed, yet warm and comfortable. It should also communicate the park's function. Expansion possibilities should be considered in the design. The building should have bathrooms, possibly a deck, have a food preparation area, space for up to 200 people and a fireplace(s). It should be a multi— season building, perhaps partially enclosed, to serve the summer beach crowd .and winter enthusiasts. It could have seating both inside and out. • The buildingshould be close to a parking lot and be handicapped accessible. The access points and circulation should be related to the activities area. An information sign with activities posted should be in a visible location. The building could possibly house a concession stand, provide for storage and have a walkout basement. Staff added a few of their thoughts, noting that the building should be constructed of earthy materials, be easy to maintain and be energy efficient. The building should be constructed so it could be divided in two and adaptable to handling more than one event at a time. The building should complement structures in other Eagan parks. It should have a telephone and PA system. The Commission remained in two groups and analyzed two different building uses — Group I had a warming house and Group II had restrooms. WARMING HOUSE The following activities were judged to be ones a warming house should accomodate — skating, skiing, sledding/tubing and indoor lessons for various recreational programs. The winter design could accomodate up to 100 people. The interior of the building would be of wood to give a rustic "chalet" atmosphere. The windows would be solar oriented, be operable and there would be at least one which would provide a view of the skaters. The structure might accomodate and be available for overnights. A display board and built— in screen could be available as teaching aides. There would be heat and electricity, potable and hot water and inside° access to restrooms and the fireplace. The warming house could be on the lower level to provide a walk—out for users. There would be removable rubber matting for the floor and movable bench seating. There could be a concession area housing vending machines. RESTROOMS Group members detailed intrusion for restrooms indicating size, material, and relationship. These items were recorded and included in the architectural program worksheet. ADJOURNMENT Parks & Recreation Director, Vraa, said the evening's effort would be as a draft for further refinement. Slide picture of other building slides and possibly a field trip to park structures in other communities will be made. The meeting adjourned at 9:15 P.M.. Dated: Advisory Parks & Recreation Secretary • • SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA DECEMBER 18, 1984 A regular meeting of the Eagan City Council was held on Tuesday, December 18, 1984, at 6:30 p.m. at the Eagan Municipal Center. All members were present. Also present were Consulting Engineers Mark Hanson and Bob Rosene, Public Works Director Colbert, City Administrator Hedges,, City Planner Runkle and City Attorney Hauge. AGENDA Egan moved, Wachter seconded the motion to approve the Agenda with the • understanding that the policy designating street classification systems will be scheduled for a separate council meeting agenda. All members voted in favor. December 4.L 1984 _ Regular Meeting. Upon motion by Wachter, seconded Blomquist, it was resolved that minutes from the regular meeting of December 4,, 1984 be approved with the exception on page 7 concerning Blackhawk Townhouse Project, that Mayor Blomquist opposed it, because she was concerned about the impact upon the property owners and the noise level that the freeway would have on the new plat. All members voted yes. December 11. 1984 _ Special Meeting. Upon motion by Egan, seconded Thomas, it was resolved that the Minutes be approved. All voted yes. • POLICE DEPARTMENT Police Chief, Jay Berthe, was present and discussed with the Council the impact of the most recent Snow Plowing Ordinance upon the residents in the City. He indicated that about 400 warning letters were issued between November 15 and December 2, and that citations have continuously reduced in number since citations first were issued on December 2, 1984. EAGAN SNOWMOBILE CLUB Park Director, Ken Vraa, was present and discussed with the Council the request of the Eagan Snowmobile Club to utilize the Highline Trail and the boulevard on Johnny Cake Ridge Road, south of Cliff Road for snowmobile trails. He indicated that the Advisory Park and Recreation Commission reviewed the request and recommended the Highline Trail be allowed for snow- mobiles but the City not designate the use of the Blackhawk Road trail and sidewalk as an approved snowmobile trail. Smith moved, Thomas seconded the motion to approve and authorize the implementation of the Park Committee recommendations. All members voted affirmatively. Council Minutes December 18, 1984 PUBLIC WORKS DEPARTl03ANT I -35E Plan Review. Tom Colbert, the Public Works Director, was present and discussed with the Council the installation of right-of-way fencing and surfacing from Cedar Avenue interchange to Lone Oak Road. He noted that the right-of-way fence being constructed along the west right-of-way line of I -35E adjacent to Hillandale No. 2 Addition indicates the fence will be located at the bottom of the townhouse development side of the noise berm constructed in conjunction with I -35E. He stated that the Federal Highway Administration will not approve the request for relocation of the fence line to the top of the noise berm to provide the green space to be maintained by the Lakewood • Homes Development (Hillandale Addition No. 2) due to the fact that the State had to purchase the property from the then property owner and will not change the location of the fence unless repurchased by the existing adjacent property owner. Members discussed the issue and asked the Public Works Director to pursue the relocation with MnDOT and the FHA. CONSENT AGENDA The following, consent agenda issues were presented to the City Council members and recommendations were made by the City staff for approval: 1. Contractor Licenses. A list of contractors who had applied for approval of licenses in the City was presented and recommended to be approved. 2. 1985 Consulting Engineering Rates. A proposed rate schedule submitted by Bonestroo, Rosene, Anderlik & Assoc. was reviewed by the City • Council and the Public Works Directorrecommended it be approved. 3. Personnel Items. It was recommended the list of part-time winter recreation leaders and salary schedules be approved for 1984-85. 4. Squad Car Bids. The City has received the Hennepin County bid for the 1985 Patrol Cars from Elk River Ford and it was recommended that four squad cars be purchased for a total cost of $46,052.00 from the 1985 Budget. 5. Town_ Center 70 & Town Center 100 Additions - Feasibility Report _ Pro ect 41429. The City has received a petition from Federal Land Company requesting the preparation of a feasibility report along with detailed plans and specifications for the installation of streets and utilities to service the Town Center 70 and Town Center 100 Additions, which incorporates the 170 acres of commercial development south of Yankee Doodle Road between Pilot Knob Road and Lexington Avenue. It was recommended the Petition be received and the report be authorized. 2 Council Minutes December 18, 1984 6. Rose Hill Addition - Contract 1184-12. It was recommended that the Council approve the third and final payment to Widmer Brothers, Inc. in the amount of $23,447.85 for Contract 1184-12 for the installation of streets and utilities to the Rose Hill Addition and to accept the project for perpetual maintenance. 7. Nicols Road Z. MSAS Designation. A proposed Resolution was submitted to the City Council and staff recommended it be approved providing for 1.5 miles from Cliff Road to Beau D'Rue Drive to be designated as Municipal State Aid Street. 8. WestbuEy 1st and 2nd Additions - Project 11396. The Public Works • Director recommended that although the contractor had severely unbalanced bids, the assessment roll be accepted because of negotiations with the developer and that the final assessment hearing be scheduled for January 15, 1985 at 7:00 p.m. at the Eagan City Municipal Center. 9. Lexington Square Addition -_ Project 11401. The final assessment roll for Project 11401 consisting of Lexington Square trunk sanitary storm sewer improvements was presented to the Council and it was recommended that the Council receive the roll and schedule a final assessment hearing for January 15, 1985 at 7:00 p.m. at the Eagan Municipal Center. Upon motion by Smith, seconded Thomas, it was resolved that the foregoing consent agenda items as presented, be approved and authorized to be imple- mented. All members voted yes. • ADDITIONAL CONSENT AGENDA 1. Blackhawk Road - MWCC Excavation Permit. An application had been received from the Metropolitan Waste Control Commission for excavation/fill permit to dispose of excess material that has been accumulating in its ash disposal basin near the Seneca Waste Water Treatment Plant. The staff recom- mended approval, subject to compliance with City requirements. 2. Lexington Avenue - Trunk Water Main -_ Project 113951. The final assessment roll regarding Project 11395I covering trunk water main along Lexington Avenue was presented to the Council and the staff recommended that the roll be received and that the final assessment hearing be scheduled for January 15, 1985 at the Eagan Municipal Center at 7:00 p.m. 3. Shoreland Zoning Ordinance Resolution. The City Attorney's office presented a Resolution providing for the publication of a title and summary of the Shoreland Zoning Ordinance in order to avoid printing the Ordinance in its complete draft. It was recommended that the Resolution be adopted. Wachter moved, Egan seconded the motion to approve the above consent agenda items. All voted in favor. M Council Minutes December 18, 1984 CEDAR GROVE 3rd, 4th & 5th ADDITIONS - PROJECT #413 STREET CONSTRUCTION Mayor Bea Blomquist convened the public hearing regarding Project #413 consisting of street reconstruction proposed for Cedar Grove 3rd, 4th and 5th Additions. City Administrator Tom Hedges introduced the topic and Public Works Director Tom Colbert reviewed the preliminary report in detail. Mr. Hedges explained the reasons for the public hearing, including the hearing held on December 4, 1984, regarding Cedar Grove 3rd and 5th Additions with no action being taken that evening. Mayor Blomquist indicated that Cedar Grove 5th Addition will be heard first, and the 3rd and 4th Additions will be then • reviewed and discussed later in the hearing. Henry Peterson, a property owner in the Cedar Grove 5th Addition had a question about the Agenda. Councilman Smith indicated that a letter, which he understood had been written by Mr. Peterson, stating Mr. Smith favored the project was not accurate and that Councilman Smith had stated emphatically that he had not made up his mind prior to the hearing as to whether the improvements should be installed or not. Questions were asked from a number of affected property owners and a hand count, directed by the Mayor, indicated two owners in favor and the vast majority were opposed, who were present at the hearing. Councilman Egan moved to close the hearing and to deny the project based upon the large opposition to the project, and Wachter seconded the motion. Councilman Wachter recommended a written referendum to get an accurate indication of whether the affected owners favored or opposed the project. Councilman Egan noted that the costs will increase but the people seem to be willing to assume the risks, so it's therefore a matter of timing as to when the improvements will take place. All members voted yes. • The Mayor at 7:25 p.m, convened the hearing concerning Cedar Grove 3rd and 4th Additions and Mr. Colbert then explained the project with a slide demonstration, in some detail. He also discussed the service road along Nicols Road. He noted that the estimated costs are $2,100.00 per lot in the 4th Addition, if the 3rd, 4th and 5th Additions streets were all recon- structed. Without the 5th Addition, the estimated cost is about $2,000.00 per lot in the 3rd and 4th Additions. A large number of resident property owners were present with questions and one was concerned about the accuracy of the estimates. There were also concerns about the assessment methods from certain owners present. A question arose whether, if a parcel on the Nicols Service Road is assessed in this project, whether it would be assessed at the time of upgrading of Nicols Road. It was noted that the policy of the Council at the present time is that property owners on a service road would only be assessed for one improvement. Some persons spoke in favor and others spoke against the project. With a hand count of all persons present, 18 were in favor and 25 were opposed with 1 no opinion. There are 362 lots in the two subdivisions. 4 Council Minutes December 18, 1984 A hand count in the Cedar Grove 3rd Addition indicated 1 in favor and a large majority opposing the project. Cedar Grove 4th Addition indicated 16 in favor and 14 opposed with 191 total lots, and 171 total lots in Cedar Grove 3rd Addition. Smith then moved, Thomas seconded the motion to close the hearing regarding Cedar Grove 3rd Addition and to deny the implementation of the project. All members voted affirmatively. Councilman Wachter suggested a referendum in Cedar Grove 4th Addition because of a lack of definite consensus. Mayor Blomquist recommended continuing the hearing until a January meeting in 1985 and solicit written responses. There were concerns about • whether written responses would offer adequate information to homeowners unless they had a chance to be present at a formal hearing. At 9:00 p.m. Thomas moved, Egan seconded the motion to continue the hearing for the Cedar Grove 4th Addition only, until the January 15, 1985 regular meeting at 7:00 p.m. at the City Municipal Center. All members voted yes except Wachter who voted no. The City Administrator was requested to require as much media coverage as possible and suggested another letter of explanation be sent to the propertyowners. SLATERS ACRES - PROJECT 0419 - STREETS & UTILITIES PUBLIC HEARING Mayor Bea Blomquist convened the public hearing regarding the street and utility improvements to Slaters Acres and Mr. Colbert and Mr. Rosene reviewed the feasibility report. A petition had been received from property owners in Slaters Acres requesting a feasibility report. Representatives of Richard • Hilla Construction Co, was present as were other neighboring owners. There were no objections from neighboring owners but questions about the assessment spread with a recommendation that the spread be 15 years rather than 10 years. Mr. Colbert indicated that easements will be required and that cost estimates do not include the cost for easement acquisition. The owners of Lots 5, 6, and 7 of Slaters Acres that would be affected by easement acquisitions were not present. After discussion, Egan moved, Smith seconded the motion to close the hearing and to order in the project and to authorize the preparation of plans and specifications. All members voted in favor. I -35E - WEST SERVICE ROAD - RIGHT-OF-WAY VACATION The next hearing convened by the Mayor concerned the vacation of the southerly 250 feet of the West Service Road (Center Court) at the interchange by I -35E and Lone Oak Road. Mr. Colbert explained the project and there were no objections to the vacation. He indicated that an easement has been acquired dedicating to the City a utility easement over that portion of the roadway to be dedicated. Egan moved, Wachter seconded the motion to close the hearing and to approve the vacation and to authorize the execution of the related documents. All voted yes. 5 Council Minutes December 18, 1984 1985 CITY BUDGET The City Administrator reviewed with the Council and the audience the proposed 1985 City Budget covering general government, public safety, public works, park and recreation and other expenses. A comparative summary of expenses for the years 1982 through 1985 were reviewed and there were no questions from the audience. Wachter moved, Thomas seconded the motion to approve the 1985 General Fund and Public Enterprise Fund Budgets as presented. All voted in favor. HARDEES - CONDITIONAL USE PERMIT - PYLON SIGN • An application from Hardees, Inc. for conditional use permit to use a pylon sign for the Hardees Restaurant at Cliff Road and Nicols Road was presented to the Council. A conditional use permit for pylon sign was approved in 1981 but not utilized. The Advisory Planning Commission recom- mended approval of the application, subject to certain conditions. A repre- sentative of Hardees was present and requested that the appendage be included, which would exceed the Code maximum size requirements, but they would remove the sign in front of the building. Thomas moved, Smith seconded the motion to approve the application, including the appendage, provided that all canvas signs be removed from the roof of the building; further, subject to the following condition: 1. The sign shall be at least 10 feet from any right-of-way line. 2. The size of the sign shall not exceed 125 square feet of sign area • per side. 3. The existing ground sign shall be removed. 4. The location and lighting of the sign shall not cause any obstruc- tion of driver's vision. All voted yes. FLOYD DEAN - WAIVER OF PLAT - COUNTRY HOME HEIGHTS The City Administrator introduced the application and Mr. Runkle detailed the application of Floyd Dean for waiver of plat to adjust the lot line between Lots 14 and 15, Block 5, Country Home Heights. Mr. Runkle stated that certain questions ,were raised by the Chief Building Inspector about the pro- posed builder on the residual lot. Mr. Dean was present and favored the application. Smith moved, Wachter seconded the motion to approve the applica- tion subject to complying with all City requirements. All members voted yes except Egan who abstained. 3 Council Minutes December 18, 1984 WEISPERING WOODS - REZONING'A PRELIMINARY PLAT The application of Hilla Construction Company for rezoning from A to R-1 and preliminary plat approval consisting of approximately 3.8 acres and con- taining 10 single family lots was next heard. The Advisory Planning Commis- sion recommended at its November 27, 1984 meeting to approve the application, subject to certain conditions. The Commission recommended a turn -around be provided for Lots 9 and 10, that Outlot A include a signed Purchase Agreement prior to final plat for attaching it to one of the existing lots in Slaters Acres, or be added as part of Lot 4 of the preliminary plat of Whispering • Woods and that the City vacate a portion of the 100 foot right-of-way for Slaters Road. He further discussed the proposed variances due to the road width and the option for variance or vacation of a portion of the right-of- way. It was noted that Outlot A is not needed for road right-of-way under the present proposal, and that the State may authorize vacation of part of the right-of-way. Smith moved, Wachter seconded the motion to approve the appli- cation for rezoning. All members voted in favor. Egan then moved, Thomas seconded the motion to approve the application for preliminary plat, subject to the following conditions: 1. A detailed grading, drainage, erosion, and sediment control plan shall be submitted to the City for review and approval by City staff. 2. Outlot A shall be platted as part of Lot 4 unless at the time of final plat approval, a purchase agreement is presented to the City showing purchase of Outlot A by the owner of the lot behind the proposed plat and adjacent to Outlot A. • 3. This development shall be responsible for the trunk area storm sewer assessment at the rate in effect at the time of the final plat. 4. The developer shall provide to the City all requested utility and drainage easements 10 feet in width adjoining all streets and 5 feet in width adjoining side and rear lot lines, and the developer will provide at his own cost, 20 foot wide utility easements for public utilities not constructed within the street right-of-way. 5. The grading limits and area of woods to be preserved shall be adjusted according to the setback variance allowances. 6. No driveway access shall be allowed to Slater Road from Lots 1 through 8. 7. Lots 9 and 10 shall have turn -around driveways constructed in con- nection with the construction of the dwellings on those lots in order to preclude backing of vehicles on to Slater Road. 7 Council Minutes December 18, 1984 8. The owner shall, execute all necessary documents with the City in all respects if the City vacates part of the right-of-way along Slater Road. All councilmembers voted in the affirmative. PILOT KNOB SHOPPING CENTER - REZONING The application of Federal Land Company to rezone 20 acres from R-4 to CSC on the north side of Duckwood Drive and west of Denmark Avenue was next heard. The Advisory Planning Commission recommended approval. Dale Runkle • detailed the proposal, noting an application had been submitted in 1979 to 1980 for rezoning, which was denied. Vernon Colon and other representatives of the applicant were present and Mr. Colon stated that the intention was to consolidate a 70 acre parcel. There were no objections to the application, and after discussion, Wachter moved, Thomas seconded the motion to approve the application, subject to the following conditions: . 1. Federal Land Company shall apply to the City within the next two years, a viable preliminary plat similar to the concept plan presented which shall set forth the proposed use of the land and adjacent areas previously zoned Community Shopping Center. 2. If such a preliminary plat is not approved, the zoning shall revert to R-4 for purposes of future development. All members voted yes. • CEDAR CLIFF COPMERCIAL PARK ADDITION - VARIANCE FOR GAS PUMPS An application was submitted by Federal Land Company for variance to allow gas pumps on an approximately 4.5 acre parcel located on Lot 1, Block 2, Cedar Cliff Commercial Addition. The Advisory. Planning Commission recommended denial of the application for reasons indicated in its minutes. The sale of gas must accompany minor service to a vehicle under the Neighborhood Business District category. The Advisory Planning Commission noted that the ordinance does not allow gas pumps without service bays which were not being proposed in the application. Martin Colon appeared for the applicant and presented a graphic layout of service stations without service bays in the general area. He indicated that Tom Thumb will not enter into a lease without gas pumps in the Cedar Cliff Commercial Park. He stated that the gas pumps will not be visible to the neighboring residents and further, that the pumps would perform a service to the area. Steve Darling, a neighboring property owner, appeared and reviewed the background, indicating the neighboring residential owners generally opposed the gas pumps. [] Council Minutes December 18, 1984 Councilman Egan stated that a committment had been made to the neighbors to construct the commercial addition without gas pumps. He reviewed the Planning Commission member's comments in opposition to the application, and recommended that the Council deviate from its long-standing policy. Wachter moved, Egan seconded the motion to deny the application for reasons including those above and the fact that no hardship was present, there does not appear to be sufficient service bays in the City and that the City ordinance does not allow gas pumps without service bays and that the policy of the Council has been to deny the applications and has done so with a number of other applica- tions. All members voted yes. EAGANDALE INDUSTRIAL PARK NO. 7 - REZONING & PRELIMINARY PLAT • The application of Alscor and Northwestern Mutual Life Insurance Co. to rezone from RD (Research and Development) to LI (Light Industrial District) and preliminary plat consisting of three lots located east of Burnside Avenue and south of Avalon Avenue was presented to the Council. The Advisory Plan- ning Commission at its public hearing on November 27, 1984 recommended denial of the rezoning application, but approval of the site plan and preliminary plat, and approval of variance allowing lot coverage of 30% rather than the allowable 20% maximum. Dale Runkle described the application, including the application to rezone Lots 2 - 7, Block 4, Eagandale Center Industrial Park from RD to I-1 and the preliminary plat application covering 13 acres with 3 lots. Lot 1 would be an expansion of Elliott Auto Company, with office/ware- house facilities with 86,000 square feet per lot, for lots 2 and 3• The land is zoned RD with buffer along the existing residential Country Home Heights Addition west of Burnside Avenue. The request is for higher lot coverage in consideration for the site design. Proposed landscaping and berming would be included along Burnside, plus landscaping adjacent to the building. One story • building would be the maximum allowed in the area with no access from Burnside. Bob Worthington and other representatives appeared on behalf of Opus Corporation and the developer. There were no objections. Mr. Worthington indicated that the applicant had no objection to the recommendations of the APC, that truck access could only be on the east side of the buildings and had proposed I-1 zoning to be consistent with the land adjacent to the Eagandale Industrial Park, but that the Planning Commission was concerned about the controls under the land uses. Councilman Egan moved, Wachter seconded the motion to approve the application for variance for lot coverage and further, for preliminary plat approval, subject to the following conditions, noting that no zoning change would take place: 1. The property shall be developed according to the concept plan sub- mitted to the Advisory Planning Commission relating only to the two lots contained in the platted portion of the proposal, including the access as shown on the concept plan, the berming and screening as shown on the concept plan, and the building height of one story, and no deviations from the concept plan of the two lots at the north of the area shall be allowed except as approved by the City of Eagan. i. Council Minutes December 18, 1984 2. A detailed landscape plan shall be approved and reviewed by the City and representatives of Country Homes Heights, and an adequate landscape bond shall be submitted for City approval and not released until one year after the landscaping is completed. 3. A detailed lighting plan shall be submitted and reviewed by City staff in order that the lighting is not intrusive to the existing residential neighborhood. 4. All other City ordinances shall be adhered to. 5. Existing storm sewer systems servicing Burnside Avenue and the • proposed future development shall be extended and connected to the existing system in Eagandale Blvd. and all costs associated with the storm sewer exten- sion shall be the responsibility of this development. 6. The acquisition and dedication of all required utility easements for the storm sewer system extension to Eagandale Blvd. shall be the responsi- bility of this development, and all other required standard easements shall be dedicated on the final plat. 7. A cross easement for the common driveway shall be approved by the City and recorded at the City providing full right to all benefited lots as a condition of final plat approval. 8. Detailed erosion control/restoration plans, and specifications shall be approved by the City prior to the issuance of any building permit. 9. That a variance allowing up to 30% lot coverage is granted by the • City of Eagan, with R & D zoning. All members voted ,yes. RABNCLIFF 2ND ADDITION - REZONING An application of M. G. Astleford to rezone Outlot B Rahncliff, consist- ing of 5.7 acres from RB to LB to allow a 65,000 square foot office building was brought before the Council. The Advisory Planning Commission recommended approval of the rezoning, subject to it being limited to office building use only for Rahncliff 2nd Addition. There were no objections to the application, and after explanation by the City Planner, Egan moved, Thomas seconded the motion to approve the application, subject to exclusive use of the property for office building purposes only. All members voted in favor. 10 Council Minutes December 18, 1984 ROYAL OARS CIRCLE- PRELIMINARY PLAT The application of Asp Construction Co. for preliminary plat approval consisting of approximately 21 acres and containing 297 apartment dwelling units to be called Royal Oaks Circle, came before the Council for considera- tion. The project is located north of Violet Lane and west of Federal Drive and the Advisory Planning Commission recommended approval with certain condi- tions attached. There was discussion concerning the parking, and a question was asked about internal access. Mr. Colbert recommended direct underground parking access to Federal Drive, rather than a short service road along • Federal Drive. There being no opposition, Smith moved, Thomas seconded the motion to approve the application, subject to the following conditions: 1. The existing wooded area along the north property line shall remain intact. 2. That building heights shall conform to the heights shown on the site plan. 3. If the parking ratio is reduced to a 2 per unit ratio, then each unit's rental shall be tied to a specific indoor parking stall. 4. A detailed landscape plan showing plant species, size, and location, plus the provision of recreational facilities shall be submitted for staff approval. 5. The preliminary plat approval shall be subject to the filing of an • approved environmental assessment worksheet. 6. All surface water drainage generated from this development shall be conveyed by way of a storm sewer system to Pond CP -1 in the northwest or JP -2 to the south as a condition of final plat approval. 7. The finished grading of this development shall not result in slopes steeper than 3 to 1, and an adequate erosion control/restoration plan must be approved by the City prior to final plat approval. 8. All parking lots shall provide an access to the internal loop private drive with internal raised concrete curb medians being constructed where required by staff. 9. This development shall be responsible for the acquisition and dedi- cation of all required utility easements necessary to, service this development with the required utilities in addition to the normal lot line utility ease- ment dedications. Council Minutes December 18, 1984 10. Violet Lane shall be upgraded to its ultimate City standards from Federal Drive to approximately 300 feet west, adjacent to this development, or its future projected assessment liabilities must be prepaid as a condition of final plat approval. 11. A lighting plan shall be submitted to the City staff for review and approval. All members voted yea. NIffDTREE DEVELOPMENT - SION PERMIT An application of Thorpe Brothers, Inc. for special permit for the Windtree residential development to allow a temporary advertising sign to be located at the southeast corner of Yankee Doodle Road and Elrene Road was brought before the Council. The request was for a temporary advertising sign for the promotion of Windtree residential development, and it was noted that the development has an on-site sign with two off-site signs at the present time. The City Council has limited previous subdivisions to two off-site signs and it was recommended that the policy be continued. Wachter moved, Egan seconded the motion to approve the special permit for temporary adver- tising sign, subject to the following conditions: 1. The sign shall be set back a minimum of 20 feet from any right-of- way or property line. 2. A maximum 2 year limitation with sign permit renewal after the first • year shall be allowed. 3. All other applicable City ordinances shall be adhered to. 4. The existing ground sign located at Elrene and Pilot Road Roads shall be removed. 5. Only two off-site signs shall be allowed for this development. All voted yes. RICHARD NORDLAND - INDUSTRIAL REVENUE RESOLUTION The final resolution for industrial revenue bonds for Richard Nordland in the amount of $500,000.00 was submitted for approval by the Council. After review by the staff, upon motion by Smith, seconded Thomas, it was resolved that the final resolution for the industrial revenue bonds be approved, sub- ject to compliance with all necessary requirements. All voted in favor. 12 Council Minutes December 18, 1984 BLOOMINGTON PROPERTIES - ROAD MACHINERY - IR FINANCING The application for approval of the final resolution for industrial revenue bonds for Bloomington Properties (Road Machinery) in the amount of $2,500,000.00 was submitted to the Council for final approval. There were no objections and upon motion by Egan, seconded Wachter, it was resolved that the final resolution be and it hereby is approved, subject to compliance with all necessary city requirements. All voted affirmatively. RICHARD N. ANDERSON, INC. - IR FINANCING • The final resolution for industrial revenue bonds for Richard W. Anderson, Inc, in the amount of $3,500,000.00 was submitted to the Council for review. The City Administrator, Tom Hedges, indicated that the legal counsel for Richard W. Anderson contacted him and stated that the bonds had not been placed with a financial institution, and therefore, he recommended no action. There was discussion as to whether the Council should commit 1985 industrial revenue allocations and Councilmembers indicated that they could not do so at the present time. Upon motion by Thomas, seconded Egan, it was resolved that the consideration of the final resolution be continued indefinitely, without committment toward the City's 1985 Industrial Revenue Fund allocation. All voted yea. 1985 G.O. REFUNDING BOND ISSUE • The City Administrator reviewed a recommendation to issue $5,500,000.00 in general obligation refunding improvement bonds for 1985 relating to Eagan Series A and Series B bonds in 1981. Miller & Schroeder Municipals and Faegre and Benson requested postponement of the advance refunding sale by at least 30 days for several reasons outlined to the City Council. Steve Emerson of Miller & Schroeder was present and upon motion by Wachter, seconded Egan, it was resolved that the action on the refunding issue be continued indefinitely. All members voted yes. N.O.I.S.E. M94BERMP Mayor Blomquist had earlier discussed with the Councilmembers the possible proposed membership of the City with the National Organization to Insure a Sound -Controlled Environment, headquartered in Washington D. C. It was noted the membership cost is $500.00 per year and the organization concen- trates on air traffic noise, allowing the City to monitor actions being taken by communities throughout the country regarding the reduction of air traffic noise in other cities. After discussion, Thomas moved, Egan seconded the motion to approve the membership on behalf of the City of Eagan. All members voted in favor. 13 Council Minutes December 18, 1984 CINNAMON RIDGE - INTEREST RATE REDUCTION APPLICATION The City of Eagan has received an application for an interest rate reduc- tion program from the Can -American Realty Corporation for the Cinnamon Ridge multi -family housing project. The City Administrator stated that it would be necessary for the City Council to suspend the City Council meeting and recon- vene as an HRA to deal with the application. EAGAN RRA MEETING Egan moved, Thomas seconded the motion to adjourn the City Council • meeting temporarily and convene as the Eagan HRA. All members voted in favor. A Memorandum from Miller & Schroeder dated December 17, concerning tax increment supported interest rate reduction programs was briefly reviewed and it was noted that a tax increment plan would be required in order to proceed. Blomquist moved, Thomas seconded the motion to direct the HRA Executive Director to prepare a tax increment plan according to guidelines provided under Minnesota Law, and further address the policies that relate to the City. Councilman Wachter spoke in opposition indicating that he did not feel that tax increment financing was in the best interest of the City. Councilman Smith stated that the important issue concerns actual computations as they relate to the City. All members voted in favor. Upon motion by Egan, seconded Wachter, it was resolved that the HRA meeting be adjourned and the City Council reconvened. All Councilmembers voted yes except Wachter who voted No. • RICHARD'S FOOD AND LIQUOR Richard and Maureen Stariha, the owners of Richard's Food and Liquor on County Road 30 and Highway #3, appeared and requested approval of the City Council to refund the $1,600.00 one-half year on -sale liquor license fee that they had paid in July of 1984 for the last half of 1984's license for Richard's Food and Liquor. They indicated that they are now ready to open the restaurant after having had legal complications in the purchase. It was noted that Stanley Lynn had paid the license fee for the entire year of 1984 but had operated only half of the year. After discussion, noting the delay in closing of the purchase and the opening of the restaurant, Smith moved, Thomas seconded the motion to refund the fee for that portion of the year unused in which the restaurant was not open, upon the condition that in the event the City is requested to refund any portion of the on -sale license fee to Stanley Lynn, that Mr. and Mrs. Stariha will then be required to repay any, of the refunded portion that the City otherwise would be required to pay to Stanley Lynn to the City, and further, that the Starihas be authorized to open the restaurant for the last two weeks of December, 1984 on a pro -rated license fee basis. All members voted yes. 14 Council Minutes December 18, 1984 N.C.R. INDUSTRIES Rocky Walton and other representatives of N.C.R. Industries, a contract- ing firm, appeared and stated that N.C.R. had applied for a building con- tractor's license through the City, but the license had not been approved. Mr. Hedges indicated that he understood the Chief Building Inspector had recommended against the license because of lack of submission of necessary information, but did not know specific reasons for refusal to grant the license. Mr. Walton indicated that it was important to proceed immediately with the construction of a home. Egan moved, Wachter seconded the motion to schedule the request for the license on the January 2, 1985 City Council • agenda and request that the Chief Building Inspector prepare a report for the Council to be ready at least one week prior to the Council meeting, so that the Councilmembers can review the report. All members voted yes. BLACKHAWK TOWNHOUSE PROJECT - MULTI -FAMILY ROUSING REVENUE BONDS Mr. Hedges stated that a request had been made by the developer of the Blackhawk Townhouse Project that the Council reconsider the motion for approval regarding the application for multi -family housing revenue bonds for the project. He stated that if there is no motion to reconsider by a council member authorized to do so, then the applicant would be required to submit a new application to the City. Mayor Blomquist stated she opposed the project until the noise issues within the plat are dealt with and the plans revised. Smith moved, Egan seconded the motion to schedule a public hearing on the revenue bonds for January 15, 1984 at 7:00 p.m. at the Eagan City Municipal • Center, conditioned however, upon submission of a new application in com- pliance with all necessary requirements. Smith, Thomas and Egan voted yes; Blomquist and Wachter voted no. ADVISORY COMMITTEE The City received a letter from the League of Women Voters of Northern Dakota County suggesting: 1) that a membership application be used for all Board and Commission applicants, and 2) that the approval of each appointment be in the form of a Resolution. Councilmembers indicated that they felt the process is open and that the Council does in each case, adopt a resolution incorporated into the minutes approving the persons appointed to the Advisory Committees. In addition, a detailed interview process takes place and there are ordinances governing the City requirements. The City Administrator was requested to respond to the League's recommendations. 15 Council Minutes December 18, 1984 MAMA COMPARABLE WORTH PROGRAM Mr. Hedges discussed with the Council a MAMA sponsored Control Data Corporation program for comparable worth which would cost the City about $3,000.00. He recommended that because of the current requirements, the Council approve a letter of intent to join the MAMA Comparable Worth Program. Smith moved, Thomas seconded the motion to authorize membership according to the recommendations. All voted in favor. ADVISORY COMMITTEE APPOINTMENTS - ADVISORY COMMITTEE MEETINGS Councilmembers discussed the information that it has received from resi- • dents and members of the Advisory Commissions, including the Advisory Planning Commission and Advisory Park and Recreation Commission, indicating that meetings were becoming extremely lengthy and complaints have been received by Councilmembers. In order to avoid inconveniencing applicants and neighboring property owners affected by applications before the Commission, Blomquist moved, Thomas seconded the motion to request that the meetings of the Advisory Committees be adjourned by 11:00 p.m. on the evenings of their regular and special meetings. All members voted in favor. S & W INDUSTRIAL ACRES - FEASIBILITY REPORT A petition has been received from the developers of the S & W Industrial Acres Addition located at the present E -Z Mini Storage facility at old Trunk Highway 1113 and Cedar Avenue freeway for street and utility improvements. • Egan moved, Wachter seconded the motion to receive the petition and authorize the preparation of the feasibility report and detailed plans and specifica- tions. All members voted yes. SEWER AND WATER RATE STUDY The Administrator was requested to place the consideration of the 1985 sewer and water rate study on the January 2, 1985 council agenda. CABLE COMMISSION BUDGET Councilman Smith recommended to the Council that it authorize the advancement of the sum of $47,560.00 toward the 1985 Budget for the Joint Burnsville/Eagan Cable Commission. Smith moved, Egan seconded the motion to approve the recommendation. All voted in favor. 16 Council Minutes December 18, 1984 CHECKLIST The following checklist was submitted to the Council for approval. Thomas moved, Blomquist seconded the motion to approve the checklist dated December 18, 1984 in the amount of $777,795.35 and November 30, 1984 in the amount of $611,999.75. All members voted in favor. ADJOURNMENT • Upon motion duly made and seconded, the meeting adjourned at 12:40 p.m. All voted yes. City Clerk 17 PHH SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE ADVISORY PLANNING COMMISSION RAGAN, MINNESOTA DECEMBER 20, 1984 A regular meeting of the Eagan Advisory Planning Commission was held on Thursday, December 20, 1984 at 7:00 p.m. at the Eagan Municipal Center. Pre- sent were Members Hall, Wilkins, Taylor, Mulrooney and Krob. Absent were Members Bohne, McCrea and Wold. Also present were Assistant City Engineer Hefti, City Planner Runkle, and City Attorney Hauge. I:i :Ah - 17:1 • Mulrooney moved, Krob seconded the motion to approve the Agenda with the understanding that the application of General Coatings for revision to a conditional use permit to allow a new location for an existing pylon sign at 2805 Dodd Road be stricken at the request of the applicant. All members voted yes. N Wilkins moved, Mulrooney seconded the motion to approve the minutes of the November 27, 1984 regular meeting. All members voted in favor. LEMIAY LAM 1ST ADDITION - PRELIMINARY PLAT Chairman Hall convened the public hearing at 7:10 p.m. regarding the . application of Opus Corporation and Healey Ramme Corporation for preliminary plat approval of Lemay Lake 1st Addition consisting of approximately 17.7 acres and containing 288 dwelling units lying south of Lone Oak Road and west of I -35E. Dale Runkle reviewed the preliminary report including the updated report dated November 12, 1984. He indicated that there were four major reasons why the Council requested the applicants return to the Planning Com- mission, including the following: 1. The Council requested an overall concept plan to indicate how access would be provided to the property to the east, including an overall circula- tion pattern. Three commercial buildings abutting Lone Oak Road and I-35E.are reflected, including two additional office buildings. It was noted that the zoning does not precisely fit the proposal and therefore the applicants were required to rezone to conform to the proposed concept. 2. Access to the development was also reviewed indicating the major access would be from Eagandale Blvd. to the south as proposed. There would be one minor access with right -in right -out between Eagandale Blvd, and Poplar Drive which would be moved somewhat easterly from the first proposal. 1 APC Minutes December 20, 1984 3. The density of the development indicated that the applicants were over the allotted square footage but with a change in mix, reducing the number of two-bedroom units and increasing the number of one -bedroom units, they could comply with the density restrictions. 4. The City has recently adopted a Shoreland Zoning Ordinance and staff has met with DNR representatives to review the site plan. There is a question as to whether the parcel requires compliance with the Shoreland Ordinance and DNR has indicated it would make recommendations only if it stated that the development is more dense than DNR would prefer. Bob Worthington of Opus Corporation and Tom Healey of Healey Ramme were • present. Mr. Worthington explained the land use plan for the entire parcel, including the commercial land on the east. He stated that Northwestern Mutual Life Insurance Company has joined in the plat application, owning the property on the easterly side and that now a circular traffic pattern is being pro- posed. A .traffic study has been completed and it concluded that each of the two traffic patterns would be satisfactory. He stated the single major inter- section at Eagandale Blvd. is the safest and most desirable. Mr. Worthington also mentioned that an EAW for the Eagandale development had been prepared and that a letter updating the EAW had been submitted to the City. He indicated the study noted no significant change between the former and the current proposals, including water run-off into Lemay Lake. Tom Healey described the proposed apartment plan. He stated that emer- gency vehicle access through the center of the project is being proposed. A six foot continuous berm along the westerly property line with evergreens on the top and drainage provisions will be installed with 8 foot berm on the northerly end. There are also other internal street configuration changes. A catch basin with skimmer will be installed permitting greater sedimentation and providing skimming of oil. He stated that the developers have met with the neighbors to the west and also southwest across Lemay Lake. A request was made by the neighbors to remove the southwesterly 6 units of Building B which the. developer prefers to retain. He further explained that the developers had agreed not to build additional R-4 units in that particular area. No neighboring property owners were present. Member Wilkins had questions about the southeasterly triangle. Mr. Worthington stated that negotiations had taken place with the City for dedi- cation of -the parcel as park and open space with possible access through the office project. If six units are removed, then the developer could comply with density. 2 APC Minutes December 20, 1984 Member Mulrooney questioned the gross and net density calculations and Mr. Runkle indicated that the calculations for net density are determined by taking out public right-of-way and also the private right-of-way. A range of 212 to 354 units could be allowed, depending on the number of bedrooms per unit. The planner was asked to submit reports with the range of minimum - maximum density that would be allowed in the multi -family projects. It was also noted the original EAW was based upon 200 apartment units and now 288 are being proposed, that an 80,000 square foot office building was being proposed and now 200,000 square feet of office building is shown on the • plan. Member Mulrooney also questioned whether the concept plan for the parcel to the east is firm and Mr. Worthington stated that the general concept is accurate and that the developers and owners will submit such confirmation in writing. Member Krob stated that there is no change in the number of units per acre. There were questions about circulation and it was noted the pre- vious plan did not have an internal circulation plan. Chairman Hall recom- mended reducing the project by 6 units to bring it into compliance. Wilkins then moved, Krob seconded the motion to recommend approval of the application for preliminary plat and concept plan for the adjacent land with 282 apartment units, subject to the following: 1. No additional storm water runoff shall be added to the existing 48 inch storm sewer, unless the existing storm sewer is increased in size accord- ingly. 2. Public improvements shall be petitioned by the developer and ordered • in by the Council prior to final plat approval. 3. This development shall be responsible for constructing a 5 foot concrete walk along its Lone Oak Road frontage. 4. A minimum 50 foot half right-of-way shall be dedicated for Lone Oak Road. 5. If a 60 foot right-of-way for Eagandale Place is dedicated, then a 20 foot utility easement shall be dedicated adjacent to public right-of-way as required by Staff. 6. This development shall be responsible for its trunk storm sewer area and lateral benefit from trunk water main assessments at the rates in effect at the time of final platting. 7. Easements for ponding, watermain and sanitary sewer shall be dedi- cated on the final plat. 8. All costs for public improvements associated with this development shall be the sole responsibility of this development. M APC Minutes December 20, 1984 9. The access driveway to the southwesterly 108 unit complex shall be a minimum of 32 feet in width. 10. A six foot berm with evergreens on the top and 8 foot berm along the northerly portion shall be installed by the developer. 11. The garage driveway on the westerly building shall be turned to run northerly rather than directly west. 12. No further residential development shall be developed on the entire parcel, including the parcel to the east. • 13. Evergreen screening shall be installed on the south end of the westerly building. 14. Catch basins with skimmers shall be installed as proposed by the developer and approved by the City. 15. The Planning Commission recommends alternate 2 with a looped public street. All members voted in favor except Mulrooney who stated that he was not satisfied that the density of the units had been properly determined and also that the environmental issues had not been properly considered, noting that the EAW has not been adequately undertaken for the current proposal. The hearing was completed at 8:30 p.m. • ANG ADDITION - PRELIMIN ANY PLAT AND REZONING The hearing regarding the application of Gary King for preliminary plat approval of King Addition and rezoning from A (Agricultural) to R-1 (Residen- tial Single), consisting of 10 lots on 10 acres of land was convened by the Chairman. It was noted the application had been submitted to the City in September of 1984 and the proposal was then continued for additional study. A revision to the plan has now been made. Mr. Runkle detailed the application and noted that two feasibility studies had been performed with the previous proposal. Nine of the lots would access from the extension of Golden Meadow Road and the existing home would continue to take access from the north on Hackmore Drive. Approximately 4 lots could be created from Lot 2 with access to Hackmore Drive at some time in the future. Mr. and Mrs. Gary King were present as well as several neighbors, including Armand Laurent. Mr. Laurent had concerns about assessments and stated that there was no benefit to his property if the utilities would be installed. 4 APC Minutes December 20, 1984 A letter from Thomas and Gretchen Murr objecting to the proposed utilities and street improvements was submitted. Krob moved, Mulrooney seconded the motion to recommend approval of the application for rezoning and further for preliminary plat approval subject to the following conditions: 1. Golden Meadow Road public improvements shall be approved by Council prior to final plat approval. 2. A 30 foot half right-of-way shall be dedicated for Golden Meadow Road. • 3. No driveways shall exceed 10% slope. 4. All other City requirements shall be complied with. 5. A detailed erosion control plan shall be submitted according to City requirements. All members voted in the affirmative. BRAD RAGAN, INC. - PYLON SIGN - CONDITIONAL USE PERMIT The hearing regarding the application of Brad Ragan, Inc. for conditional use permit for pylon sign to be located at 3815 Nicola Road came before the Planning Commission. The applicant now has a Goodyear ground sign and several other signs on the property at the intersection of Cedar and Highway #13 and • it was noted that one pylon sign would be allowed. A representative of Brad Ragan was present and stated that all other non -conforming signs will be removed to comply with the oridinance. Mulrooney moved, Wilkins seconded the motion to recommend approval, subject to the following conditions: 1. The pylon sign shall be limited to 99 square feet in area per side and 22 feet in height. 2. The pylon sign shall be a minimum of 10 feet from any property line. 3. Signs on the property shall be limited to one ground sign less than 7 feet in height and directional signs of less than 3 square feet in area. 4. All other signs presently on the proeprty and not in conformance will be removed from the premises immediately. All voted in favor. E APC Minutes December 20, 1984 PAGAN WOODS OFFICE PARR - PRELIMINARY PLAT The next hearing that came before the Planning Commission concerned the application of Trammell Crow Company for preliminary plat approval of Eagan Woods Office Park consisting of 6.60 acres and proposed to contain a 4 story office building with 72,000 square feet. The second portion of the applica- tion is concept approval for the total 18.8 acres to constitute the land use plan for the Eagan Woods Planned Development. The total plan would consist of either office or hotel which would contain approximately 160 rooms or 55,000 square feet. Dale Runkle reviewed the application in detail with the Planning Commission and it was noted that the property is now zoned Planned Development with underlying Roadside Business zoning. He also stated that the history • includes a review of the airport safety zone ordinance and the new property owners have purchased the site proposing nearly the same uses that were originally allowed under the Planned Development. Tree surveys have been made and it was noted that due to the very rough site, the developer will provide retaining walls. Mr. Runkle stated the site characteristics are important and the developer is studying the site in detail to retain natural amenities. He further noted that a conditional use permit had been required for a four-story building and suggested review of the appli- cation with the understanding that a future hearing on the conditional use will be required. Robert Hoffman, attorney, and representatives of the applicant were present. Mr. Hoffman explained the background of Trammell Crow Corporation noting that it develops properties throughout the United States, including various types of development and normally retains ownership of its develop- • ments. Mr. Hoffman made the following comments: 1. There is adequate space for additional parking, if needed in the future. 2. He requested that the employee parking spaces be smaller than the city requirements. 3. He requested a variance setback from the public right-of-way. 4. A common theme for landscaping and lighting will be provided, but a request was made to allow a variety in building themes. 5. He requested a 50 foot right-of-way rather than 60 foot public right-of-way to allow additional green space. ri APC Minutes December 20, 1984 6. The developer requested it be permitted to work with the site and provide internal storm sewer for phase I and determine in the future whether extending the system to the Minnesota River is necessary. The architect for the project reviewed the plans in relation to the site and stated that natural amenities and contours will be maintained to as great an extent as possible. Gary O'Brien of Trammell Crow was present and there were no objections to the application. Rich Hefti stated that easements will be needed including • area for adequate snow storage adjacent to the internal public street, and therefore recommended a 60 foot right-of-way. Gary O'Brien indicated that a 20 foot setback variance would not be necessary until construction of the proposed motel on Outlot A. It was understood that the 20 foot green strip would be required in the future. Mulrooney moved, Krob seconded the motion to recommend approval of the application for preliminary plat consisting of an office lot and two Outlots subject to the following conditions: 1. A Planned Development Agreement shall be entered into for the over- all plan as submitted with the planning report for the project. 2. An architectural design shall be established by the developer and reviewed by City staff in order that all of the buildings will have a common architectural theme. • 3. Acoustical treatment shall be provided within the building in order to minimize any noise impact on this site from the planes overhead or I-494 to the north. 4. The Planned Development shall continue for a maximum of five years and a determination should be made that either the PD include the height of the building to allow 4 stories or separate conditional use permit shall be required for each building. 5. The plat shall be revised and subject to MnDOT's and Dakota County Plat Commission's comments because the plat abuts state and county right-of- way. 6. The building shall be designed to take into account the Fire Depart- ment criteria regarding the four story building. It shall meet all of the criteria of a conditional use permit to exceed the maximum allowable height in a commercial district. 7. A detailed lighting and landscape plan shall be submitted and a landscape bond approved by the City shall be required and not released until one year after the landscaping has been completed and approved by the City. 7 APC Minutes December 20, 1984 8. The plat shall be subject to the City park dedication fee require- ments for commercially platted land at the time of approval of each final plat. 9. Only 280 parking spaces will be permitted at the time of the initial phase but up to an additional 72 spaces shall be provided and promptly installed by the developer or owner when requested by the City. 10. Detailed plans and specifications for the reinforced earth retaining walls shall be submitted for review and approved by the City staff. 11. Calculations used to determine storm water ponding area shall be • submitted for review and approved by the City staff. 12. This development shall be responsible for all costs associated with obtaining the necessary MWCC permits and shall abide by MWCC rquirements related to these permits. 13. A public improvement project for streets and utilities shall be approved by the City Council, including the storm sewer outfall to the Minnesota River Valley, if necessary. 14. A minimum 50 foot right-of-way shall be dedicated for Eagan Woods Drive with the understanding there will be minimum 20 foot setbacks. 15. This development shall be responsible for obtianing the necessary easement at its cost for Eagan Wood Blvd. from parcel 01-00400-060-02. 16. This development shall be responsible for all costs associaetd with • obtaining the necessary MnDOT permits to work within MnDOT right-of-way. 17. This development shall be responsible for trunk related assessments for trunk area water upgrading, trunk area storm sewer and lateral benefit from trunk sanitary sewer at the rates in effectat the time of final platting. 18. This development shall assume full responsibility for all costs of public improvements for streets, sanitary sewer, watermain and internal storm sewer. 19. All other applicable City Code and policy requirements shall be complied with by the developer. 20. 9 by 20 foot and and 9 by 18 foot parking spaces shall be allowed at the discretion of City staff with 6 handicapped and 12 visitor spaces of 10 feet by 20 feet each. All members voted yes, except Hall who abstained. E APC Minutes December 20, 1984 EAGAN WOODS OFFICE PARK - CONCEPT APPROVAL Mulrooney then moved, Wilkins seconded the motion to recommend approval of the concept plan for the Eagan Woods Office Park, noting that a Planned Development Agreement shall be entered into for the overall plan submitted with the Planning report; further, that the concept plan and other exhibits included with the packet shall be made a part of the Planned Development Agreement. All members voted yes except Hall who abstained on the motion. RARNCLIFF 2ND ADDITION - PRELIMINARY PLAT • The hearing regarding the application of M.G. Astleford for preliminary plat approval of Rahneliff 2nd Addition consisting of one 5.7 acre lot to include a 65,000 square foot three-story office building, came before the Planning Commission. Dale Runkle explained the project and noted the site plan provides for 305 surface parking spaces and 70 underground parking stalls, which exceeds the 347 parking spaces required by City Code. Extensive noise control methods should be utilized, including berming, landscaping and architectural design which could lessen the noise impact. Charles Novak, architect, and Jim Hill, Planner, were present. Mr. Novak stated that a window glazing system with glass set in rubber gaskets, and the thickness of the walls will tend to out down the noise impact on the building. A row of trees will be constructed along the freeway side and the Planning Commission members recommended tightening the parking area to provide for additional green space along the exterior. The parcel directly to the south is intended for park and ponding. Krob moved, Mulrooney seconded the motion to recommend • approval of the application, subject to these conditions: 1. Approval from MnDOT regarding drainage onto I -35E right-of-way shall be acquired. 2. A public improvement project shall be approved prior to final plat approval. 3. All costs for future lateral public improvements and lateral benefit from trunk watermain shall be the sole responsibility of this development. 4. A detailed landscaping plan shall be submitted for Staff approval prior to any construction, showing plat species, size and location. Special attention shall be paid to I -35E buffering and interior/exterior screening of the parking lot. 5. All other City ordinances shall be adhered to. All members voted in the affirmative. 0 APC Minutes December 20, 1984 ADVISORY PLANNING COMMISSION APPOINTMENTS Dale Runkle stated the following members terms expire and requested that if any of the members whose terms expire request or desire to be reappointed, that a letter should be sent to the City Administrator: Loyd Krob, Pam McCrea and Roy Taylor. PLANNED DEVELOPMENT REVIEW Mr. Runkle stated that the staff has designated January 29, 1985 at 7:00, p.m. as the Joint Special Meeting with the City Council to review planned developments in the City. Upon motion duly made and seconded, the meeting adjourned at 10:20 p.m. All members voted in favor. PHH Secretary 10 :