04/09/1985 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY
APRIL 9, 1985
7:00 P.M.
I. Roll Call
II. Commercial Parkland Dedication/
Opus Corporation
III. Public Works Addition
IV. Proposed Tanker Truck
V. Personnel
VI. Other
VII. Adjournment
�4L
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 4, 1985
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting was set for April 9, 1985, at
7:00 p.m., at the Eagan Municipal Center building. This meeting
was called for by unanimous vote of the City Council at a regular
meeting held on April 2, 1985. The following items are to be
considered:
COMMERCIAL PARKLAND DEDICATION/OPUS CORPORATION
For the past several months, Mr. Tom Davis, representing North-
western Mutual Life Insurance Company, and Bob Worthington,
of the Opus Corporation, had requested time to meet with the
City Council and discuss parkland dedication philosophy for
industrial property. The Opus Corporation and Northwestern
Mutual Life Insurance Company have objected to parkland dedication
requirements on platted or replatted property. Apparently,
there is no issue on property that is unplatted regarding future
parkland dedications once the official platting occurs. For
additional information on this item, refer to a position statement
that was prepared by the Director of Parks & Recreation and
City Administrator during 1984, which is in the form of a letter.
Also attached is a letter that was sent to the City by the Opus
Corporation dated February 1, 1985, regarding park dedication
fees for Eagandale Industrial Park No. 7. The City Administrator
and Director of Parks and Recreation will provide some background
on the issue at the special City Council meeting on Tuesday.
PUBLIC WORKS ADDITION
The 1985 Budget includes a budget for operating capital in the
amount of $200,000 for an addition to the Public Works Garage.
The budgeted amounts are $50,000 each from the streets, parks,
sewer and water departments. It is anticipated that the Public
Works Garage addition will cost approximately $500,000 and,
to date, there has been discussion of using $300,000 from the
federal revenue sharing funds to offset the additional cost
of the addition. The City Administrator is concerned that,
with the absence of a Director of Public Works, that this project
not be tabled due to the critical need for additional storage
and, work stations at the Public Works Garage. The City Administra-
tor has reviewed the matter with the Director of Parks & Recreation
and it is their conclusion that the City should proceed with
a request for proposal for architectural services and once an
architect is selected, the City can proceed with design options
for the garage facility. The City Administrator and Director
of Parks & Recreation will provide additional information on
this item at the meeting on Tuesday.
MEMO TO HONORABLE MAYOR & CITY COUNCILMEMBERS
APRIL 4, 1985
PAGE 2
Action required on this matter: To consider directing the City
Administrator to prepare a Request for Proposal for the purpose of
selecting an architect for the design of a Public works Garage
addition.
PROPOSED TANKER TRUCK
As a part of the 1985 Budget preparation, a flusher truck (tanker)
was proposed in the amount of $50,000 by the Parks & Recreation
Department primarily for winter rink maintenance and Tree Depart-
ment use. After deliberation on the matter, the capital request
was reduced to $25,000 and the Director of Parks & Recreation was
asked to review his specifications and determine whether a tanker
truck could be scaled down and purchased for that amount. After a
review by the Director of Parks & Recreation, it appears that the
$50,000 expenditure will be needed to secure the type of equipment
that is most desireable for the Department. Briefly, the Director
of Parks & Recreation is proposing a tanker that will hold between
3,000 and 3,500 gallons. This seems to be a lot of water
comparing it to the present tanker which has a capacity of 2,200
gallons. Apparently, when doing initial base flooding, crews will
belly -dump the 2,000 gallons as evenly as they can over a 200 ft.
by 85 ft. size hockey rink but, unfortunately, the coverage is 80%
of the surface. Once you apply the initial load, you're unable to
flood the remaining portion of the rink until everything is well
frozen. Consequently, this prolongs the process of flooding and
the rink availability is delayed. According to the Parks &
Recreation Director, during routine maintenance once the season
has begun, a single tanker load will not cover the ice surface at
all rink locations. The size that is being recommended by Ken is
consistent with tankers that have been used in other communities
demonstrating several years of success with the equipment.
The preliminary cost estimate on a tank this size is between
$18,000 and $20,000, depending upon the number of variables. The
cost for a 35,000 gross vehicle weight tandom truck with various
vehicle options is $32,000 to $35,000. Therefore, the amount
recuired for the new tanker is approximately $50,000.
After the budget process was concluded last fall, the City Adminis-
trator did direct the Director of Parks & Recreation to fully
investigate options that were available for the purchase of a new
tanker. Since he has concluded a study of those options and
reviewed the maintenance expence of the existing tanker and,
further, due to the period of time necessary for ordering a new
piece of equipment, it seemed appropriate to address the results
of his review at this time. If a new tanker truck was ordered
this spring, it might be possible to receive delivery prior to the
skating season of 1985/1986. The City Administrator and Director
MEMO TO HONORABLE MAYOR & CITY COUNCILMEMBERS
APRIL 4, 1985
PAGE 3
of Parks & Recreation will discuss various options such as 1)
initiating the purchase .of new tanker truck at this time and
allocating $25,000 of resources from another fund, 2) considering
the allocation of an additional $25,000 in the 1986 budget and
acquiring the piece of equipment for the 1986/1987 skating season
or 3) some other consideration that may result in discussion by
the City Council.
HAVE A HAPPY EASTER!
/V
City Administrator
TLH/jj
cc, Ken Vraa, Director of Parks & Recreation
M
3830 PILOT KNOB ROAD. P.O. BOX 21199
EAGAN, MINNESOTA 55121
PHONE: (612) 454-8100
January 18, 1984
MR TOM DAVIS
NORTHWESTERN MUTUAL LIFE INSUR CO
4940 VIKING DR, STE 424
EDINA MN 55435
Re: Eagandale Center/Parkland Dedication Requirements
Dear Mr. Davis:
BEA BLOMQUIST
Mayan
THOMAS EGAN
JAMES A. SMITH
JERRY THOMAS
THEODORE WACHTER
ci w l m@ ia'Is
THOMAS HEDGES
City AO InSIIOIOI
EUGENE VAN OVERBEKE
City Clem
In official action that was taken by the Eagan City Council
at a regular meeting held on January 17, 19840 a method to provide
a park dedication plan for future development at Eagandale Center
Industrial Park was approved.
The purpose of this letter is to outline how the City plans
to require park dedication in the -Eagandale Center Industrial
Park.
The recently replatted Eagandale Office Park should be subject
to the cash dedication requirement, which has
calculated. Those cash dedication requirements
at time of the issuance of the building permits
parcel. Existing platted property, and prope:
platted into lots and blocks which may subseque
in the future, will have its dedication requi
by a land contribution. This land dedication is
along the south and east shore of LeMay Lake, whic]
3.5 (+ or -) acres. The City of Eagan will work
regarding the exact property boundaries to co
needs and your desires to maintain a saleable ]
the objective of the park system is to prov
park dedication along the shoreline of which mu
account when the property boundaries are deter
previously been
will be payable
for each platted
7ty which is now
"itly be replatted
cements satisfied
to be established
1 is approximately
with your company
Lncide with park
Iarcel. However,
Lde a continuous
st be taken into
mined. Enclosed
is a concept diagram which shows an outline of the proposed
land dedication. The City, is willing to defer the exact location
of this land dedication until the surrounding area has been
planned in detail; or at your discretion will proceed with the
acquisition.
Any property which is not' currently platted will be subject
to the -.City's park dedication requirements in existence at the
time of platting. Such dedications may take the form of a land
THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
CITY OF EAGAN/NW MUTUAL LIFE INSUR CO
January 18, 1984
Page 2
dedication if the City so desires. Such land must meet the
City's objectives as well as the area park needs to become an
acceptable parcel.
The City has not attempted to equate the value of the land dedica-
tion with the parks dedication requirements formula as it relates
specifically to the LeMay Lake dedication. The City's position
is specifically that the land to be dedicated around LeMay Lake
is sufficiently significant to resolve the park dedication require-
ment; demonstrating a value to the eventual parks development
and the use of LeMay Lake.
We believe this parkland approach represents what we have previously
discussed and agreed to and hope you will find this an acceptable
agreement as to satisfying the parkland dedication in the Eagandale
Center Industrial Park area. Thank you for your patience and
willingness to cooperate with the City on this matter.
Sincerely,
Thomas L. Hedges
City Administrator
en, aa, Director
Parks and Recreation
TLH/kf
Enclosure
cc: Bob Worthington
OPUS CORPORATION
MARC L. KRUGER, ASSOCIATE GENERAL COUNSEL
February 1, 1985
Director of Parks and Recreation
City of Eagan
3830 Pilot Knob Road
P. O. Box 2119
Eagan, Minnesota55121
Re: Eagandale Center Industrial Park No
Park Dedication Fees
Dear Sir:
Today Opus Corporation, as agent for applicants Alscor In-
vestors Joint Venture and The Northwestern Mutual Life Insur-
ance Company, has filed the Final Plat Application Form for
the above referenced plat. A copy of this form is enclosed.
Please note that under Item A.5, of Section II of that form,
which requires that a "Cash Dedication" be submitted with that
form in satisfaction of the "Parkland Requirement", reference
is made to an attached letter. This letter is that attachment,
and is included with our submittal in lieu of any payment
of park dedication fees for the following reasons:
Although it is understood that a fee will be required in
lieu of a land dedication, to date no amount of such
fee has yet been specified by your Department as being
due in connection with this subdivision.
2. Even though this fee may be determined at the time of
final plat approval by the City Council, we submit that
the same shall only be payable at the time of issuance of
building permits for the development of the new platted
lots, with the total amount to be allocated between those
lots on an area basis.
We further submit that, when notice of the determination
of the amount of the fee is given to the applicants, the
means of calculating such fee should be specifically set
forth in writing. As is required by Clause (d) of the
enabling legislation for park dedication fees (Minnesota
Statutes Section 462.358, Subd. 2[b)), that determination
should demonstrate that that fee is necessary to offset
the parkland needs created as a result of the approval
of this subdivision.
800 OPUS CENTER. 9900 BREN ROAD EAST, P.O. BOX 150. MINNEAPOLIS, MINNESOTA 55440 (612) 936.4491
Director of Parks and Recreation
February 1, 1985
P. 2
4. Finally, we submit that this subdivision, which is actual-
ly merely a replat of existing subdivided lots into
larger parcels, does not in itself create any additional
parkland needs. In our opinion, if the existing platted
lots were developed to the fullest extent permitted by
the City zoning and building ordinances, the needs for
parkland generated by such development would be substan-
tially the same, if not greater, than the needs which
will be created by the proposed level of development of
the lots in this new plat. Therefore, to assess a fee in
connection with the subdivision would be unfair and un-
reasonable.
In consideration of the foregoing, please be advised that, if
the City Council does require payment of its park dedication
fee as a condition of its approval of this plat, the applicants
will make such payment under protest, reserving all rights
which they may have under law to protest such assessment if
necessary.
Yours very truly,
OPUS CORPORATION
4Z C �(
Marc L. Kruger
Associate General Counsel
cc; Mr. Robert A. Worthington
Opus Corporation
Mr. Thomas S. Davis
The Northwestern Mutual Life Insurance Company
®PSIS CORPORATION
SPECIAL CITY COUNCIL MEETING
TUESDAY
APRIL 9, 1985
7:00 P.M.
I. Roll Call
II. Commercial Parkland Dedication/
Opus Corporation
III. Public Works Addition
IV. Proposed Tanker Truck
V. Personnel
VI. Other
VII. Adjournment
�4L
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 4, 1985
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting was set for April 9, 1985, at
7:00 p.m., at the Eagan Municipal Center building. This meeting
was called for by unanimous vote of the City Council at a regular
meeting held on April 2, 1985. The following items are to be
considered:
COMMERCIAL PARKLAND DEDICATION/OPUS CORPORATION
For the past several months, Mr. Tom Davis, representing North-
western Mutual Life Insurance Company, and Bob Worthington,
of the Opus Corporation, had requested time to meet with the
City Council and discuss parkland dedication philosophy for
industrial property. The Opus Corporation and Northwestern
Mutual Life Insurance Company have objected to parkland dedication
requirements on platted or replatted property. Apparently,
there is no issue on property that is unplatted regarding future
parkland dedications once the official platting occurs. For
additional information on this item, refer to a position statement
that was prepared by the Director of Parks & Recreation and
City Administrator during 1984, which is in the form of a letter.
Also attached is a letter that was sent to the City by the Opus
Corporation dated February 1, 1985, regarding park dedication
fees for Eagandale Industrial Park No. 7. The City Administrator
and Director of Parks and Recreation will provide some background
on the issue at the special City Council meeting on Tuesday.
PUBLIC WORKS ADDITION
The 1985 Budget includes a budget for operating capital in the
amount of $200,000 for an addition to the Public Works Garage.
The budgeted amounts are $50,000 each from the streets, parks,
sewer and water departments. It is anticipated that the Public
Works Garage addition will cost approximately $500,000 and,
to date, there has been discussion of using $300,000 from the
federal revenue sharing funds to offset the additional cost
of the addition. The City Administrator is concerned that,
with the absence of a Director of Public Works, that this project
not be tabled due to the critical need for additional storage
and, work stations at the Public Works Garage. The City Administra-
tor has reviewed the matter with the Director of Parks & Recreation
and it is their conclusion that the City should proceed with
a request for proposal for architectural services and once an
architect is selected, the City can proceed with design options
for the garage facility. The City Administrator and Director
of Parks & Recreation will provide additional information on
this item at the meeting on Tuesday.
MEMO TO HONORABLE MAYOR & CITY COUNCILMEMBERS
APRIL 4, 1985
PAGE 2
Action required on this matter: To consider directing the City
Administrator to prepare a Request for Proposal for the purpose of
selecting an architect for the design of a Public works Garage
addition.
PROPOSED TANKER TRUCK
As a part of the 1985 Budget preparation, a flusher truck (tanker)
was proposed in the amount of $50,000 by the Parks & Recreation
Department primarily for winter rink maintenance and Tree Depart-
ment use. After deliberation on the matter, the capital request
was reduced to $25,000 and the Director of Parks & Recreation was
asked to review his specifications and determine whether a tanker
truck could be scaled down and purchased for that amount. After a
review by the Director of Parks & Recreation, it appears that the
$50,000 expenditure will be needed to secure the type of equipment
that is most desireable for the Department. Briefly, the Director
of Parks & Recreation is proposing a tanker that will hold between
3,000 and 3,500 gallons. This seems to be a lot of water
comparing it to the present tanker which has a capacity of 2,200
gallons. Apparently, when doing initial base flooding, crews will
belly -dump the 2,000 gallons as evenly as they can over a 200 ft.
by 85 ft. size hockey rink but, unfortunately, the coverage is 80%
of the surface. Once you apply the initial load, you're unable to
flood the remaining portion of the rink until everything is well
frozen. Consequently, this prolongs the process of flooding and
the rink availability is delayed. According to the Parks &
Recreation Director, during routine maintenance once the season
has begun, a single tanker load will not cover the ice surface at
all rink locations. The size that is being recommended by Ken is
consistent with tankers that have been used in other communities
demonstrating several years of success with the equipment.
The preliminary cost estimate on a tank this size is between
$18,000 and $20,000, depending upon the number of variables. The
cost for a 35,000 gross vehicle weight tandom truck with various
vehicle options is $32,000 to $35,000. Therefore, the amount
recuired for the new tanker is approximately $50,000.
After the budget process was concluded last fall, the City Adminis-
trator did direct the Director of Parks & Recreation to fully
investigate options that were available for the purchase of a new
tanker. Since he has concluded a study of those options and
reviewed the maintenance expence of the existing tanker and,
further, due to the period of time necessary for ordering a new
piece of equipment, it seemed appropriate to address the results
of his review at this time. If a new tanker truck was ordered
this spring, it might be possible to receive delivery prior to the
skating season of 1985/1986. The City Administrator and Director
MEMO TO HONORABLE MAYOR & CITY COUNCILMEMBERS
APRIL 4, 1985
PAGE 3
of Parks & Recreation will discuss various options such as 1)
initiating the purchase .of new tanker truck at this time and
allocating $25,000 of resources from another fund, 2) considering
the allocation of an additional $25,000 in the 1986 budget and
acquiring the piece of equipment for the 1986/1987 skating season
or 3) some other consideration that may result in discussion by
the City Council.
HAVE A HAPPY EASTER!
/V
City Administrator
TLH/jj
cc, Ken Vraa, Director of Parks & Recreation
M
3830 PILOT KNOB ROAD. P.O. BOX 21199
EAGAN, MINNESOTA 55121
PHONE: (612) 454-8100
January 18, 1984
MR TOM DAVIS
NORTHWESTERN MUTUAL LIFE INSUR CO
4940 VIKING DR, STE 424
EDINA MN 55435
Re: Eagandale Center/Parkland Dedication Requirements
Dear Mr. Davis:
BEA BLOMQUIST
Mayan
THOMAS EGAN
JAMES A. SMITH
JERRY THOMAS
THEODORE WACHTER
ci w l m@ ia'Is
THOMAS HEDGES
City AO InSIIOIOI
EUGENE VAN OVERBEKE
City Clem
In official action that was taken by the Eagan City Council
at a regular meeting held on January 17, 19840 a method to provide
a park dedication plan for future development at Eagandale Center
Industrial Park was approved.
The purpose of this letter is to outline how the City plans
to require park dedication in the -Eagandale Center Industrial
Park.
The recently replatted Eagandale Office Park should be subject
to the cash dedication requirement, which has
calculated. Those cash dedication requirements
at time of the issuance of the building permits
parcel. Existing platted property, and prope:
platted into lots and blocks which may subseque
in the future, will have its dedication requi
by a land contribution. This land dedication is
along the south and east shore of LeMay Lake, whic]
3.5 (+ or -) acres. The City of Eagan will work
regarding the exact property boundaries to co
needs and your desires to maintain a saleable ]
the objective of the park system is to prov
park dedication along the shoreline of which mu
account when the property boundaries are deter
previously been
will be payable
for each platted
7ty which is now
"itly be replatted
cements satisfied
to be established
1 is approximately
with your company
Lncide with park
Iarcel. However,
Lde a continuous
st be taken into
mined. Enclosed
is a concept diagram which shows an outline of the proposed
land dedication. The City, is willing to defer the exact location
of this land dedication until the surrounding area has been
planned in detail; or at your discretion will proceed with the
acquisition.
Any property which is not' currently platted will be subject
to the -.City's park dedication requirements in existence at the
time of platting. Such dedications may take the form of a land
THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
CITY OF EAGAN/NW MUTUAL LIFE INSUR CO
January 18, 1984
Page 2
dedication if the City so desires. Such land must meet the
City's objectives as well as the area park needs to become an
acceptable parcel.
The City has not attempted to equate the value of the land dedica-
tion with the parks dedication requirements formula as it relates
specifically to the LeMay Lake dedication. The City's position
is specifically that the land to be dedicated around LeMay Lake
is sufficiently significant to resolve the park dedication require-
ment; demonstrating a value to the eventual parks development
and the use of LeMay Lake.
We believe this parkland approach represents what we have previously
discussed and agreed to and hope you will find this an acceptable
agreement as to satisfying the parkland dedication in the Eagandale
Center Industrial Park area. Thank you for your patience and
willingness to cooperate with the City on this matter.
Sincerely,
Thomas L. Hedges
City Administrator
en, aa, Director
Parks and Recreation
TLH/kf
Enclosure
cc: Bob Worthington
OPUS CORPORATION
MARC L. KRUGER, ASSOCIATE GENERAL COUNSEL
February 1, 1985
Director of Parks and Recreation
City of Eagan
3830 Pilot Knob Road
P. O. Box 2119
Eagan, Minnesota55121
Re: Eagandale Center Industrial Park No
Park Dedication Fees
Dear Sir:
Today Opus Corporation, as agent for applicants Alscor In-
vestors Joint Venture and The Northwestern Mutual Life Insur-
ance Company, has filed the Final Plat Application Form for
the above referenced plat. A copy of this form is enclosed.
Please note that under Item A.5, of Section II of that form,
which requires that a "Cash Dedication" be submitted with that
form in satisfaction of the "Parkland Requirement", reference
is made to an attached letter. This letter is that attachment,
and is included with our submittal in lieu of any payment
of park dedication fees for the following reasons:
Although it is understood that a fee will be required in
lieu of a land dedication, to date no amount of such
fee has yet been specified by your Department as being
due in connection with this subdivision.
2. Even though this fee may be determined at the time of
final plat approval by the City Council, we submit that
the same shall only be payable at the time of issuance of
building permits for the development of the new platted
lots, with the total amount to be allocated between those
lots on an area basis.
We further submit that, when notice of the determination
of the amount of the fee is given to the applicants, the
means of calculating such fee should be specifically set
forth in writing. As is required by Clause (d) of the
enabling legislation for park dedication fees (Minnesota
Statutes Section 462.358, Subd. 2[b)), that determination
should demonstrate that that fee is necessary to offset
the parkland needs created as a result of the approval
of this subdivision.
800 OPUS CENTER. 9900 BREN ROAD EAST, P.O. BOX 150. MINNEAPOLIS, MINNESOTA 55440 (612) 936.4491
Director of Parks and Recreation
February 1, 1985
P. 2
4. Finally, we submit that this subdivision, which is actual-
ly merely a replat of existing subdivided lots into
larger parcels, does not in itself create any additional
parkland needs. In our opinion, if the existing platted
lots were developed to the fullest extent permitted by
the City zoning and building ordinances, the needs for
parkland generated by such development would be substan-
tially the same, if not greater, than the needs which
will be created by the proposed level of development of
the lots in this new plat. Therefore, to assess a fee in
connection with the subdivision would be unfair and un-
reasonable.
In consideration of the foregoing, please be advised that, if
the City Council does require payment of its park dedication
fee as a condition of its approval of this plat, the applicants
will make such payment under protest, reserving all rights
which they may have under law to protest such assessment if
necessary.
Yours very truly,
OPUS CORPORATION
4Z C �(
Marc L. Kruger
Associate General Counsel
cc; Mr. Robert A. Worthington
Opus Corporation
Mr. Thomas S. Davis
The Northwestern Mutual Life Insurance Company
®PSIS CORPORATION