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09/10/1985 - City Council Special0 SPECIAL CITY COUNCIL MEETING TUESDAY SEPTEMBER 10, 1985 6:30 P.M. I. Dr. John BuBois/Communications Report I1. 1986 Budget III. Fee Schedule Adjustments IV. Quotations for Accoustical Partitions V. Other 0 MEMO TO: HONORABLE MAYOR 8 CITY • FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 6, 1985 SUBJECT: SPECIAL CITY COUNCIL MEETING Communication Systems Enclosed is a copy of a report prepared by Dr. John DuBois that provides a complete analysis of the existing communication system and a proposal for new communications equipment. Dr. DuBois' presentation impacts many of the department heads, therefore an invitation was extended to those department heads using mobile equipment to attend this portion of the Special City Council Meeting. Their availability may provide some answers to questions that members of the City Council might have regarding the condition of existing equipment. There is no action required at this meeting in terms of a commitment for acquisition of equipment. However, action is appropriate to accept the report that was prepared by Dr. DuBois. 1986 Budqet Enclosed is a copy of a memorandum and several attachments for • review of the proposed 1986 Budget. If there is any additional information required for more in-depth budget review, please contact this office and efforts will be made to prepare the necessary attachments. Landscape Partitions Quotations were received for the purchase and installation of acoustical panels for work stations located in Finance, Administration, and Planning. The low bidder is Miller Davis in the amount of $8,152.80. The other quotation was received from JAR in the amount of $8,699. The architect's estimate was $9,014.30. It is the recommendation of the City Administrator that the low quotation be received from Miller Davis in the amount of $8,152.80. Fee Schedule If time permits, the City Administrator will review the present and proposed fee schedule changes for various license and permits that are required by the City of Eagan. 0 SPECIAL CITY COUNCIL MEETING PAGE 2 • Informative Multi -Family Housing Revenue Bond Policy The policy that was adopted by the City Council in 1984 states specifically "a Public Hearing to consider multi -family housing revenue bonds shall not be considered until after a preliminary plat is approved for multi -family housing project by the City Council." There was confusion at the last regular meeting as to whether a public hearing and multi -family housing revenue bonds can be considered before a final plat is considered. The City Administrator was in error with his interpretation. A public hearing can be set for the Thomas Lake Project at any time, which is consistent with all the previous multi -family housing bond programs that have been considered by the City Council. Fair Labor Standards Act Enclosed is a copy of a lengthy memo from the Administrative Assistant regarding the Fair Labor Standards Act. This memorandum was described at the last regular City Council Meeting as being lengthy, but should be regarded as a report on an issue that greatly impacts our community. This memorandum has been reviewed several times at joint staff meetings by Administrative • Assistant Duffy and the City Administrator and the City is in a posture to implement changes that will bring the City into compliance with the FLSA legislation. The FLSA legislation, as it impacts local governments throughout the country, is a real heated issue and apparently there are some signs that President Reagan will relax the impact of FLSA on local governments by excluding Police and Fire because of their unique scheduling needs. If this happens, the impact as expressed in this memorandum will lessen considerably for our community. Administration has prepared a letter to Representative Frenzel and Senators Boschwitz and Durenberger for the Mayor's signature regarding this issue. Tri -Land Properties Correspondence Enclosed is a letter from Brad Swenson, representing Tri -Land Properties Inc., to the Mayor and Council providing some explanation about the variance that was granted for Lot 1, Block 3, Sunset 4th Addition. The City Administrator has reviewed the matter with the Chief Building Inspector and is planning a meeting with Mr. Charles Souza on location to review allegations that several homes that have been built or are under construction, did not meet the uniform building code requirements. A full report will be provided by the City Administrator following this meeting. U* r City Administrator 0 MEMO TO: HONORABLE MAYOR & CITY COUNCIIMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 6, 1985 SUBJECT: PROPOSED 1986 BUDGET Budgetary adjustments were made to each General Fund Department as directed by the City Council at the August 27, 1985, Special Budget workshop meeting producing a net reduction of $601,500. The revised budget, per budgetary reductions, is $6,007,970. Generally speaking, most of the personnel requests were reduced from the Administrator's proposed budget. Police personnel were reduced to 2 officers, Assistants for both Parks and Recreation and Planning were revised to reflect an entry level management position. Hours for the clerk -typist in Finance were reduced while a computer intern was added. Additional research was performed by the Director of Finance for a review of the Legal Department expenditures. All information was received from the City of Minnetonka regarding their legal department. See the attached memo. • Most of the Capital Improvements including new equipment and replacement items were reduced for this review session, including -a$40,000 reduction for the Parks tanker truck. Capital items included in the budget were limited to a $50,000 appropriation for the garage addition, police cars and consideration for small equipment. Part of the equipment cut by these capital adjustments are vehicles needed for new employees, i.e., building inspectors. The original budget presented by the City Administrator provided for both new equipment and replacement of old equipment, without any consideration for the sale of equipment certificates. A 1.8 mill rate increase is necessary under the Administrator's budget, however property taxes are reduced as a result of the recent increase in homestead tax credit relief. By reducing capital and the contingency accounts, there are no longer dollars budgeted for the new communications system. There were no line item adjustments made to the operating budget, such as motor fuels, operating supplies and other items. These accounts were carefully reviewed by the City Administrator and budgetary adjustments are reflected in the Administrator's original budget. 0 1986 PROPOSED BUDGET SEPTEMBER 6, 1985 • Revenues were reduced from $6,609,470 to $6,007,970, a net reduction of $601,500, which is equal to the revised expenditures. Reductions occurred in four basic revenue accounts: Original Estimate Revised Taxes (1 mill reduction) $3,379,050 $3,161,450 Permits 770,750 585,350 Charges for Services 565,350 426,850 Program Revenues 460,000 400,600 TOTAL REDUCTION a $601,500 Attached are new summary sheets that include both revised revenues and expenditures. Also enclosed are detailed expenditure sheets for each department reflecting the changes that were proposed by the City Council. These sheets are numbered to allow easy insertion into the Budget workbooks by department. Also attached is a copy of the fire truck restoration proposal as requested at the last Budget session, and the proposed Burnsville/Eagan Cable Communications Commission budget for 1986. The city of Burnsville is planning to review the Cable budget at a workshop on Tuesday evening at their budget . work session. SUMMARY An increase in manpower is necessary for 1986. The number of new manpower should reflect increased city services due to a population explosion during 1984/1985. Each department is expanding to reflect the volume of traffic and business encountered with the delivery of city services. Capital expenditures are needed and, hopefully, consideration can be given to funding a portion of the capital request presented in the Administrative budget. One alternative to funding capital is a partial budget consideration combined with equipment certificates. If revenues exceed projections (excluding taxes) a sale of equipment certificates is cancelled late in 1986 and the equipment is funded by the General Fund. Additional revenues can be provided in 1986 if the general license and fees are adjusted. Is 1) • PROPOSED 1986 BUDGET SEPTEMBER 6, 1985 For summary purposes, the following is a breakdown by department for proposed manpower and capital expenditures for 1986 as revised for discussion at this budget meeting. City Council Revisions Admin. Admin. Manpower Manpower Capital Capital Mayor & Council ---- ---- --- ---- Administration ---- --- $ 6,150 $ 6,150 Finance/Clerk Elections .5 1 3,450 3,450 Legal ---- ---- --- ---- Planning 1 1 6,730 15,730 General Gov't Bldgs. ---- --- 3,000 3,000 Cable ---- ---- ---- ---- Police 2 4 111,300 171,300 Fire ---- ---- 5,400 45,400 Protective Inspections 2 1/4 2 1/4 4,000 26,000 Animal Control --- ---- ---- ---- Civil Defense ---- --- 2,800 19,100 Ambulance Service ---- ---- --- ---- • Public Works/Engineering (3/4) (3/4) 15,700 27,500 Streets & Highways 1 1 82,300 198,800 Parks & Recreation 1.8 3.25 5,990 126,990 ,.Tree Conservation ---- ---- 7,000 49,250 TOTALS 7.8 11.75 $253,820 $723,720 City Administrator TH/JJ Enclosures C 1 I MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: SEPTEMBER 6, 1985 SUBJECT: LEGAL FEES Per the City Council's direction at the August 27, 1985, budget meeting, the Finance Department has assembled payments for legal services for the years 1983, 1984, and 1985 (through August). These costs have been as follows: PAID TO HAUGE, SMITH, ETAL: (YTD -AUGUST) 1983 1984 1985 Prosecution $33,548 $47,500 $37,038 General Services 33,419 33,465 26,999 Development 11,724 10,161 13,761 (Billed Back Out) Other Miscellaneous 24,939 20,848 5,465 Special Assessments 52,646 73,127 TOTAL $156,276 $185,101 $83,263 PAID TO OTHER FIRMS: 11,129 25,645 2,100 GRAND TOTAL $167,405 $210,746 $85,363 (1)These costs are recorded here in the year of the bond sale. Paul Hauge bills on installments so actual cash disbursements are no reflected in the year of the expenditures. The hourly billing rates by year are as follows: Prosecution $35 $45 $50 General $45 $50 $55 I also reviewed the use of an in-house legal department with the City of Minnetonka. They have a department of four people consis- ting of the city attorney who handles civil matters, city council meetings, etc., an assistant city attorney who handles prosecution and easement and condemnation activities, a para -legal and a legal secretary. Liability insurance and property records are handled in this department in addition to the usual legal matters. They occassionally (although not often) use outside legal services. • 11 • • • • MEMO TO CITY ADMINISTRATOR SEPTEMBER 6, 1985 PAGE TWO Department Expenditures/Budgets Have Been as Follows: 1983 $185,000 Actual 1984 $202,000 Actual 1985 $195,000 Estimate 1986 $217,000 Budget The year 1984 included outside costs of $59,000 which reflect a period of time during which one attorney left and was covered by an outside firm until the new person was added. The salaries are approximately $48,000 for the city attorney and in the range of $30,000 - $32,000 for the assistant. The first full-time city attorney left at retirement, the second was there for approximately three years and left for a judgeship, the third was also there for approximately three years and left to join a larger firm. This turnover rate has not caused a problem to this point. This information is rather general and the total concept would probably require substantial additional review prior to the formula- tion of any recommendation. a- Q Fina a Director/City Clerk EJV/kf CUSTOM FIRE y a Airport Road • P.O. Box 577 -0 Osceola, Wisconsin 54020 • (715)284-2555 MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department The following modifications and refurbishing to be completed on your C-900 Ford/General Fire Department Pumpers. ' CHASSIS CAB: The Ford chassis cab is to be stripped of all chrome and electrical fixtures/ accessories incAuding rear view mirrors, spotlights, emergency lights, grille, bumper, and front cab fenders, left and right sides. The entire chassis cab exterior is to be power sanded and hand sanded to a smooth finish, removing all scratches and chips in the original paint coatings. The surface rust damaged areas are to be sanded to bare metal, properly prepared with rust preventative and properly primed. Fender attachment areas, left and right sides, to be repaired with all rust damaged areas being cut out and new metal fabrications being welded in position and properly filled. (Engine No. 6/1971 Pumper) The right.front cab door, upper rear corner, to be repaired to properly fit door opening. Mirror mounting area to be straightened prior to refinishing. L_J The entire exterior of the chassis cab is to be painted with nonsanding zinc chromate primer and sprayed with two full coats of acrylic enamel with urethane hardeners and gloss additives. After final painting, all chrome trim and electrical fixtures shall be reinstalled, using new fasteners where necessary. • Cab entrance step areas to be trimmed with polished 4 -way aluminum treadplate material. All chrome and electrical fixtures to be properly cleaned and polished prior to reinstallation. FIRE PUMP COMPARTMENT: The left side fire pump operator's panel is to be completely disassembled, removing all gauges, controls'and nametags. Original pump panel area to be overlaid with brushed stainless steel, equipped with new brushed stainless steel full width integral light housing. A full width, brushed stainless steel tilt -out style pump gauge panel to be fabricated and installed complete with polished stainless steel hinge and double adjustable grip latches. Original pump pressure and pump compound gauges and individual discharge pressure gauges to be removed and exchanged for two new 4-1/2 inch diameter pump pressure and compound gauges, and six new 3-1/2 inch diameter individual discharge pressure gauges. All gauges to be Span Sub -Z II, liquid -filled, freeze -proof type, properly identified with permanent metal nametags below each gauge. Brushed stainless steel panel overlay to be properly drilled and fitted prior to final painting and reinstalled after final painting. Sides of stainless steel to be trimmed with polished aluminum extrusions. A new, 3-1/2 inch i.d. large diameter remote-controlled discharge valve • to be furnished, located inside heated pump compartment with discharge outlet located on right side apparatus body. Discharge to be equipped with 4 -inch Storz adapter with 4 -inch Storz x 2-1/2 inch NST reducing adapter with NST cap and chain. Airport Road • P.O. Box 577 i Osceola, Wisconsin 54020 • (715) 2842555 • MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department CREW COMPARTMENT: The body -mounted crew cab to be entirely stripped of all original paint coatings and trim accessories, interior and exterior. Crew cab doors to be removed. Entire interior of crew cab to be disassembled with all seating removed and floor sections disassembled and discarded. Crew cab doors to be disassembled. Crew cab interior and exterior to be stripped of original paint coatings (chemically or sandblasting) and prepared for new refinishing. The interior of the crew cab floor, upper and lower levels, is to be fitted with new polished 4 -way aluminum treadplate fabrications, bolted in position and removable. 1i The interior crew cab seating areas are to be recovered with black naugahyde, including new foam cushions. '-The interior crew cab rear window is to be removed and discarded. The original rear window opening to be enlarged and equipped with a new sliding rear window unit. The interior and exterior of the crew cab area is to be properly prepared and • repainted, same as specified for above chassis cab. Interior crew cab doors and interior of crew cab to be lined with Antiphon 13 sound dampening pad and overlaid with 1 -inch thick naugahyde covered foam sound insulation material. Material to be applied with adhesive and aluminum fabrications in all corners. After final painting, new aluminum crew cab floor sections to be reinstalled with neoprene rubber liners between all aluminum and steel mounting areas. APPARATUS BODY MODIFICATIONS/REFINISHING: The entire apparatus body shall be stripped of all accessories including: compartment doors, hinges, door latches, handrails and brackets, lighting fixtures, drip mouldings, wiring, pump control rods, pump pressure gauges, pump nametags, compartment floors, compartment shelves, and all runningboards and steps. The original compartment door hinges are to be removed. New polished stainless steel piano -type hinges to be furnished and installed on all compartment doors and crew cab doors prior to final assembly and refinishing of apparatus body. New stainless hinges to be polished for chrome -like finish, bolted to doors and body using hardened button socket headcap screw fasteners. Doors to be properly fit with new hinges and removed for body finishing. • OPTION: Remove and discard original small -diameter chrome plated D -handle double point latch assemblies; furnish and install new large diameter D -handle chrome latch assemblies, complete with bent rings and neoprene rubber door skin gaskets. Please add: $300.00. Page 2. Alrport Road • P.O. Box 577 • Osceola, Wisconsin 54020 • (715) 294-2555 • MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department APPARATUS BODY MODIFICATIONS/REFINISHING-: Cont'd. OPTION: Furnish and install new painted galvanized steel fabricated adjustable compartment shelves, complete with polished stainless steel track assemblies. Shelves to be located in all full height compartments. Please add: $250.00. OPTION: Furnish and install new 5 -inch diameter chrome plated interior 12 -volt light fixtures in compartment tops and under all shelving areas. Please add: $200.00. Original rear mounted booster hose reel with hose and nozzle to be removed and exchanged for above specified body modifications. Entire apparatus body, exterior and compartment interiors, to be sandblasted to a new white metal finish and properly prepared for refinishing. Fabricate and install new polished 4 -way aluminum treadplate runningboards and compartment floors and rear step platform area. Runningboards to be fabricated of .125 -inch polished 4 -way aluminum treadplate material, designed to replace original steel runningboards. Runningboards to be installed, removed, and re -installed after final finish painting. Rear apparatus body compartmentation to be removed and discarded. New full • width rear compartment to be fabricated with rear body paneling constructed of polished 4 -way aluminum treadplate material. A new, full -width roll -up style "shutter door" to be furnished. Door to be minimum 60 -inches wide, 30 -inches high, to provide unobstructed compartment opening. Remove original 500 gallon capacity water tank and discard. A new 750 gallon capacity booster tank to be fabricated and furnished. Tank is to be constructed of pickled and oiled heavy plate steel with "stress relieved" construction, rectangular T-shaped, complete with forward filler stack and interior vent. Tank interior to be sandblasted and spray coated with Super Tank Solution. The tank is to be of the wirefeed welded construction inside and out, provided with interior baffles per NFPA Requirements. Tank to be equipped with removable top section with hold down bolts not exposed to water. Tank to be designed to replace original water tank, installed with proper regard to weight distribution and easily removable from the body. Tank bottom to be fabricated of quarter -inch steel plate. Ends to be fabricated of 3/16 -inch steel plate. Sides and top to be fabricated of 10 -gauge. Tank to be equipped with eight individual removable magensium annodes, one per baffled compartment. Original tank level gauge and discharge and suction connections to be removed and discarded. New, 3 -inch i.d. tank suction sump area to be furnished, complete with removable clean-out plug. Water tank exterior to be vinyl wash primed, zinc chromate primed, enamel painted and rust -proofed prior to installation in the apparatus body. A new, 3 -inch i.d. Elkhart brass ball valve to be furnished, located between is tank and pump suction inlet. Valve to be installed with flexible connection designed with no elbow between tank and pump. Tank suction valve to allow for 550 gallon per minute flow from tank -to -pump. 44, j• � r: ��- aa�l �� :. y. � c^ R sir • Airport Road • P.O. Box 577 • Osceola, Wisconsin 54020 9 (715) 294-2555 MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department APPARATUS BODY MODIFICATIONS/REFINISHING: Cont'd. Two 3 -inch i.d. galvanized pipe discharges to run through tank interior with outlets located at rear of apparatus body above rear compartment door. Outlets to be located per Customer's requirements, piped to original rear discharge valves. Two 1-1/2 inch i.d. galvanized pipe discharges to be furnished through tank interior with outlets located at rear of apparatus body, above rear compartment door. Two new 1-1/2 inch locking style brass ball gated discharges to be furnished, piped to above specified rear 1-1/2 inch outlets. Valves to be Operator's panel controlled, located inside heated pump compartment, equipped with individual 3-1/2 inch diameter pressure gauges. s Original hosebed mounted ladder compartment to.be disassembled and discarded. Three new galvanized steel. triple -formed adjustable hosebed dividers to be fabricated and installed in main hosebed area. Dividers to be equipped with vertical wood liners to prevent snagging of hose, fully adjustable per Customer's requirements. • OPTION: All vertically hinged compartment doors to be modified to include installation of stainless steel rod/spring-style door holder assemblies. Door holders to be designed to hold compartment doors in the "Open" and "Closed" positions. Door holder assemblies to be bolted in position and removable, designed to replace original chain -style door stops. Please add: $400.00. After proper sandblasting, body exterior and interior of all compartments shall be power sanded for smooth finish. All rusted areas to be sandblasted and properly caulked prior to refinishing. Rust damaged areas to be cut out with new metal fabrications welded into position. The entire apparatus body and crew cab area , after proper paint removal, shall be machine sanded, vinyl wash primed, zinc chromate primed, and sprayd with two full coats of acrylic enamel with urethane hardeners and gloss additives. After above specified painting, the entire apparatus body is to be re -assembled, using all new zinc plated hardened fasteners. All compartment doors to be reinstalled with polished stainless steel piano hinges bolted in place with hardened zinc plated fasteners. New compartment door weatherstripping to be provided on all compartments and crew cab areas. All chrome and electrical fixtures shall be properly cleaned and re -installed on apparatus body using new fasteners. Any damaged wiring and light fixtures shall be replaced with equipment and pricing to be approved by the Fire Chief. • The entire apparatus body and crew cab areas to be rewired with new master loom extending from chassis cab to rear of apparatus body. New 10 -wire junction block shall be furnished and located inside rear compartment. All wiring shall terminate at the 10 -wire junction block and extend to individual light fixtures throughout Airport Road • P.O. Box 577 a Osceola, Wisconsin 54020 0 (715) 2842555 MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department is APPARATUS BODY MODIFICATIONS/REFINISHING': Cunt'd. the body compartmentation. All compartment light fixtures shall be rewired and new bulb elements to be furnished. After completed modifications and refurbishing per the above specifications, the chassis cab doors shall be relettered with hand -painted gold leaf with black shading. The apparatus body is to be striped with gold stripe and black trim lines. Full length, 2 -inch wide ScotchLite Safety Stripe shall be provided, running full length of apparatus body, left and right sides. The entire fire pump system shall be recertified in accordance with new NFPA test standards. Certification to include pump pressure test, pump vacuum test, recalibration of pressure gauges, adjusting pump packing, change pump gear lube, lubricate pump system, and a 2 -hour recertification test with proper recordings and recertification forms. • Page 5. ill 1 f Airport Road 9 P.O. Box 577 -0 Osceola, Wisconsin 54020 • (715) 2942555 • REFINISHING/REFURBISHING FOR EAGAN GRASS RIG NO. 7, 1972 FORD CHASSIS CAB: Remove all light fixtures, chrome accessories, etc. Power sand entire chassis cab exterior to a new smooth finish. Cut out all rust damaged areas; weld in new steel fabrications and properly fill. Prime entire chassis cab exterior and repaint with acrylic enamel with urethane hardeners and gloss additives. Sand entire exterior of apparatus utility body including compartment doors and interior cargo areas. Overlay rust damaged areas (cargo area) with new aluminum 4 -way treadplate fabrications after proper sandblasting and corrosion treatment. Remove existing electric rewind 1 -inch booster hose reel with hose and nozzle. Exchange for two new Hannay chrome plated crank rewind 5/8 -inch hose reels, complete with 100 ft. of 5/8 -inch industrial hose with trigger nozzles. Hose reels to be piped with two 3/4 -inch ball style valve discharges. Repaint entire utility exterior and interior compartments and restripe body and cab. is Hand-painted gold leaf lettering to be reapplied to chassis cab doors. 0 BURNSVILLE/EAGAN CABLE COMMUNICATION COMMISSION Proposed Budget - General - 1986 Sources of Funds Balance Forward $41,000 Interest Income 1,500 Contributions Eagan 24,050 Burnsville 24,050 Total Revenue Expenditures Personal Services Administrative Salaries 31,700 City/Staff Support Wages 5,000 Benefits 10,450 Travel Expense 500 COffice Supplies 500 Other Charges & Services Professional Services - Legal 15,000 Professional Services - General 10,000 Postage 250 Membership Dues 4,000 Conferences 9,000 Miscellaneous 4,000 Capital Outlay Office Furniture 200 Total Expenditures - Personal Services Administrative (Regular) The Commission will have the services of one full-time administrator for the year. City Staff Wages (Temporary) The Commission will require clerical support from City staff. 2 / 47,650 {,0• 42,250 200 $9 31,700 5,000 • C� J Cl r1 U Burnsville/Eagan Cable Communication Commission Page 2 Benefits Benefits are computed as percentage of salaries. Travel Related Commission activity 40 miles/week x 50 weeks at $.25/mile. Total Personal Services Supplies, Repairs & Maintenance Office Supplies Includes pencils, paper, staples, copy machine use, etc. Other Charges & Services Professional Services - (Legal) Computed as 20.84/hrs./month for legal services at $60/hr. for 12 months Professional Services - (General) These services are for technical, financial, auditing and consultant services as the Commission may deem necessary computed as 20 hrs./month at $42/hr. for 12 months Postage Membership Dues - membership to Minnesota Association of Cable Television Administrators (MACTA) as determined by MACTA's formula. - membership to the National Association of Tele- communications Officers & Advisors (NATOA, 10 x $60) - membership to access organizations x 2 Conferences This item covers the estimated cost of each • Commission member and/or staff to attend one conference per year, including fees, travel and related expenses. 10,450 500 $47,650 500 15,000 10,000 250 1,400 600 2,000 9,000 n C C Burnsville/Eagan Cable Communication Commission Page 3 CMiscellaneous • This item covers minor expenses. Capital Outlay Office Furniture Total Budgeted Expenses 4,000 200 r1 U • BURNSVILLE/EAGAN CABLE CONMUNICATIONS COMMISSION • Proposed Budget — Access, 1985 • 0 Balance Forward 1-1-85 Grant From Group W Invested in a Money Market Insured Checking Account $64,000.00 Gain 4,000.00 TOTAL REVENUES . . . . . . . . . . $68,000.00 Expenditures Public Access Support 68,000.00 TOTAL EXPENDITURES . . . . . . . . $68,000.00 1 11 0 0Lei ilpita�1:VII aa1 i,u1 it • a. i � •+ tea• 1,988,514 2,542,723 2,886,320 58,375 55,386 53,900 390,570 435,469 413,450 972,565 904,463 931,870 177,809 209,096 403,300 37,045 38,222 38,200 47,339 78,008 60,000 52,922 58,375 37,600 379,117 388,295 297,000 37,434 3,379,050 3,161,450 15,082 59,030 59,030 318,342 770,750 585,350 19,141 1,194,800 1,194,800 152,768 565,350 426,850 39,197 39,230 39,23D 36,872 90,000 90,000 7,847 50,660 50,660 120,833 460,600 400,600 4,104,26 4,710,037 5,121,640 747,516 6,609,470 6,007,970 217,600 • I jI � I ��l��k`3glp�•' �p�O�o�p�8885i��,I}t`�� ' I I I I i I ^ i b M Ith iMM�Nf to •- IN Ij•Vf j r� m^ t`N [� I ti^i �IR EQNt� I i M•= i IS S R 9 m A �o�� A -wig I❑� IInn yy�� nn ��++ 55��+II��++ q p� li{N N� iad^Nti I N i NRI 1� 1 I l I l 1 9 l �-^ N N m IP�Sii�R�D uini I I I 1 I i i N NN It�� m I�{NNti MN IKl �t1 iY � 231 t4'iti Kiri��2tl �`oo m� .�p ,o a•��f`n �tf; Fdtl i+i�'e'.- QM I I I I I 44 ("tO MMMMMMMMMMMM (r�(+�M�f�l �'l� MMMMMMM� I I I • • l ) ) ........... . ...................... . t i• v. II"r I CLO �M IoM �N MN -n -N�^N' OO�I��((11110 ��_O ItSOO 1 MS'S L'S OO�I�i��,D�I2S y� �j �1 A4 [i VX r0 •� IS � S��O �.S-._fes (�lO�i��O NN MN= ?aD N M �Il� 1 Q 3'C 1 os�sr��s��80�0OJ zaiio� o��tifLOi ��3�O'I Kol SY �Ift D'��,LS tV o��g2��o 000 �i�S� � MND 1'�N M �gf11 S N N IO I I � f�i. rn M1�'rS `r�Mi�i Mi -SM �'i r3i r�r��r3i rl�rl r -S r��r�r"i�r�r3�r��rT� I 1 • i I�OVM§§90AAV 0§00 ! I ,pp111�O�HryOm�+lO � a m N i{ I i I �'1 111 I �goS��oQp{)iCo�c��o��m�yt,+o 0000 � i� � 77^NN hh``lii ii VV ��SS ttllii NN�55 N , � _ i NN 1 � � I I t� r r' r I° r�_ --" OL6'LDO'9 OLh'609'9 9LS'LhL '--Ot9'LZL'S"-L£ObIL'tr9S3'LOL'h--589'71£'£" —'MOL . . • . . . lJOS M MMC -1 0 0 0 OOt • . . • •! •.c . N. L90% -- 000'Z-- Zll't"- --- "O'LE-90h'Z 009'0017 009'09h r •O 0 000'L 0L£'t 5£9 L63'l WLIv=/MLiflamm m .•. • ... . 0 :•t r. eo, :mio. lam •. i 009 a --- 29L 0-0-0-0 ---SAnp_.t-9r9E-I, 0 0 . 0 0 0 0 1SCU AMU m� ;-� 0 0 ODS 0 `' 0 0 L=%M 9kll`t U ftpE l 0.00'OL ODO'OL L91'E • 950'£L '-- . 6OL'6 - - -- 1lDGM MO .1) 3M 0t�.c 0 m 0 CM 0 0 DMI➢13yiIfil3 Ea i 099'L C991L 06912 ODD'L 056'9 SLE'Z OL9'll DLH maim tz-9E „I - 0 --- 0 ---0 ---0" £$ELf1LZh.IIAtl ID JS�IIRII—zL9£-". 0 0 0 0 L9h OLO'Z 90h'L T1dMUld-JkM MdS LL9E , 000'Oi 000'oE :s3w&Rj HAmid ODD'LE h!Z'CE —099105— 099'OS_ -Lh8 L-009 L£—Stf 0 0 0 0 OOt 0 0 ".RISS/LINO Mm o •! ODO'Z 000'Z L90% -- 000'Z-- Zll't"- --- "O'LE-90h'Z --- 3xymom-wo'E OOD'l 'OOO'L 0 000'L 0L£'t 5£9 L63'l WLIv=/MLiflamm a13E 0 0 6 0 0 0 0 = EB m9h££ i -'-0----0 --- 29L 0-0-0-0 ---SAnp_.t-9r9E-I, 0 0 95 0 0 0 0 1SCU AMU WE [,.I 0 0 ODS 0 0 0 0 L=%M 9kll`t U ftpE l 0.00'OL ODO'OL L91'E 005'L 950'£L '-- l9h'S--- 6OL'6 - - -- 1lDGM MO .1) 3M 0t�.c 0 0 0 CM 0 0 DMI➢13yiIfil3 Ea i 099'L C991L 06912 ODD'L 056'9 SLE'Z OL9'll DLH maim tz-9E „I - 0 --- 0 ---0 ---0" £$ELf1LZh.IIAtl ID JS�IIRII—zL9£-". 0 0 0 0 L9h OLO'Z 90h'L T1dMUld-JkM MdS LL9E , 000'Oi 000'oE 0 ODD'LE h!Z'CE LLL'CE 0 SINMS,3M NO 1STIEW OL9E Q3S7w 3LtlbR1.S3 O.LL .Lima 7dum •Mita/ Way 9061 --- 9961 9B O£ 9--t--_h861£961Z86t - tmtdreom at ' it 0 0 0 Fes. law The impact on the mill levy for 1966 is proposed as en increase of 8.59% or 1.808 mills. The mill rate would increase A= 21.039 to 22.847. 1995 Final 1996 Estimate Assessed 9Auattm $2M,032,411 $217,535.573 19E5 Final to 1986 1986 Revised Revised Obarze $217,535,573 1985 Ebyable Final Based m Revenue DAUPt Lxxesae Increase levy mat Full Rabe 6mmat Mill Rabe (D crease) flat Mill Rete (Decrease) Debt Service $890,000 4.405 $907,000 4.166 (.236) $907,000 4.169 (.236) General Fund General Levy 2,932,152 14513 3,6g7,030 16.995 2.482 3,697,030 16.995 2.482 Special Levies 444,268 2.199 444,258 2.042 (.157) 226,672 1.042 (1.157) Subtotal - General Fled 39316,420 16.712 4,141,298 19.037 2.325 3,923,702 18.037 1.325 Road & Bridge 210,322 1.041 221,666 1.019 (.022) 221,669 1.019 (.022) Total Before Fiscal Disp. 4,476,742 22.158 5,259,967 24.225 2.067 5,052,371 23.225 1.067 Less: Fiscal Disp. Distribution (225,445) (1.119) (300,000) (1.318) (.259) (300,000) (1.378) (.259) REP 0MS $4,250,7 1 21.039 $4,9613,967 22.847 1A)B 4,752,371 21.847 .BOB CM CFEAGAN • COM F1R0: 0i 9MN1e CF E1ffQm11UM DUFASE (DE=) .. ADIISQ•ENIS- I: 1583 1984 1985 Y.T.D. 1986 DEM ---1986 ADM. 1986 DN. CE93UPfIIN ACTUAL AC11NL APR[IP 5/31/85 1EQASI FiEtM. FEVMn FSWHI. CAP CAMM (i NERAL Qi 01 MAXI? AND MMM /. x,M-43,590"-"32,070- 13,859 - - 41,950 -- 41,90 -- 02 ADi 146,773 199,512 198,280 101 258,121 258,120 05 FINANCE 258,569 344,978 346,360 140,033 480,480 W18,640 05 [FOAL - _.- ---101,398 ' -101,971 114,000 - 42,031 130,000 130,000 ... 08 FLWMU AND 61,732 93,525 122,090 45,243 198,670 175,810 (22,000) 09 (;Q'�RAL 00V7 aMLE ✓(B 46,498 80,848 73,660 31,283 161,980 89,9a) '--10 CME 7V--- 00---0----- . -0 .. 0-' 68,550 "- 68,550 -" Mej 7,760 - 0 (7,760) 0 0 0 0 7,760 0 --- 0. (9,000) (16,760) 0 0 646,108 864,824 886,460 318,108 1,339,750 1,212,990 1,197,500 (6,490) (9,000) (15,490) PIH.IC SAFEIY: -11 FII.Ice- 1241-1,550,612-1;640,910-632,710-2,172,110--2,016,170 --1i908,73D-(475420?--(6D,00D)-{10/,410 12 FIRE M,612 266,539 301 35,597 W15,670 413,970 373,970 0 (40,OOD) (40,000) _ 13 PR7IELTIVE R5PEL77US 170,0550 208,65/ 240,160 97,702 812,500 423,170 401,200 0 (M.ODD) (22,000) - 14 AIMML 01- ------... 23,227 -- 28,514 29,MD 10,352 33,610 32,460 32,460 -- ---0.__._ . -0 .. __... 0 I: 15 CIVIL MINE 684 7,248 10,350 8,807 22,560 71,160 5,860 0 (16,370) (16,300) 16 WHIANI£ SERVICE 25,949 -1,875,073 28,373 31,350 0 37,920 37,980 31,920 0 0 0 2,089,973 2,217,710 785,168 3,554,370 2,945,880 2,760,140 (47,440) (138,370) (185,740) RH.IC WMG: 21 PLELIC kUdG/RGNE UM 25,832 319,777 342,160 124,431 416,110 415,040 403,240 0 (11,800) (11,800) '..�-22 SEMS AND HMOM- 502.7W-534,027--"759.500----�1,S�u"-1.151.100 --933.70) - 817.200-- -0-(116.500)-(116.500) ._ _.. .. .._. 788,5355 853,804 1,101,660 348,956 1,567,210 1,348,740 1,720,440 0 (128,300) (128,370) . PAW AND FEJUTICN: 31. PAFIG AND IE);IQ•ATICN -- 1Fj2,048-475,062 "-614,530-Z37 I. 32 THE MEMATRN 18,567 27,Z74 43,560 2 -- _ -- - _ 470,615 502,35!5 658,090 239,0 WJ,Vw 7iqulu (cu,v 1co,ju) u0J,0u1 - uy 117xu--'--.--- "I ,310 866,520 - 816,370 667,030-(28,340)-(121,000)--(149,340)- ,29-i 99,470 95,700 53,450 0 (42,2;0) (42,750) 41 03ED40M .. _ to ia• a a,•a n •o. 0 0 217,720 0 0 0 217,727 0 5,898,560 189,79D 189,790 109,410 189,790 189,790 109,410 3,780,332 4,310,931 5,121,640 1,751,837 7,617,110 6,609,470 6,007,970 00 1,308,157 1,228,935 1,745,220 -- IML (i14.31AL----- 3,780,332 - 4,310,93/ " 5,121,640 4,141,300 4,141,300 2,468,170 2,468,170 (82,270) (438,850) (521,131) u O,wy,Y(u O,wa,ylu o,Wl,7P1 ----- (601,500) J J e ,aJ A r 1985 A EAGAN (OPTION 021 DIVISION•- BUDGET OKSHEET -BY OBJECT AS OF 7-02-85 OE 1 9) 01._rENERAL... .. ._..__. __. _....._. DIV 01... MAYOR , AND COUN:IL .. _.___..........___.._.-.,....... _-_-__-.__....... ....______ II'�OBJECT DESCRIPTION 1985 1986 1986 1986 .� 1983 ,. 1984 1985 Y -T -O EST DEPT MGR COUNCIL ... ACTUAL ACTUAL AZPROP 05-31-85 ACTUAL REQUEST RECOMMO • 1.' 4130 SALARIES 6 WAGES -TEMP _- 15605 18907 13901 7997 I 25203 I 25200 T 18900 I I" � I-...............'-"--..........................................................------...........---"•.---"'-.........."-......--. 4143 ACCRUED RETIRE BENEFITS 402 483 510 266 I 693 I 69D I 520 T I- • ..................................................................................-•---------------•-------------------------------- 415U ACCRUED INSUR BENEFITS 8911 11526 1631 4922 I 11777 I 11770 I 11750 1 •...........................................................................................-....--------------------------------- • •••• TOTAL PERSONAL SERVE -ES 24119 30912 27)4) 13125 1 37663 T 37660 I 31170 1 - A 4332 -USE FO ...............AL ..............• 34........87................ ..............7.....10] I 100 ......=.........I.................... • 4361 INSURANCE 3787 9818 333 144 I 1293 1 1290 T I �' • - 4410• MISCELLANEOUS ••••••••••••••••• 735•••••• 11U7 ••••••.500 -•••••••.••..••..•• ................ I ----50]-I---- S00 I -••••---------------------------- 4411 ..? . ....... .......... • �......... REN:ES-B-......:••••......1628......16tl2...............................I....2307.1....2300.I.........7.................... • i- 4412 DUES 6 SUBSCRIPTIONS 35 103 I 103 I 100 I I • ----------------------------------------------------- TOTA. OTHER SERVICES 6 LH 6217 1267tl 313] 734 T 4293 I 4290 T I....-......................-.........-.....-..-.....------.-. I. .' ` •••• TOTAL. AMOJNTS' THIS -DIVISION--._---31138..--.43590.•._-32077_____13859-----------------------------------1----41953------1----41950-- _-_--_-__-I---4195D_I-_41950-I---35460-I...............-.. '- • 0 W 1985 CITY OF EAGAN YOPTION 021 OTVISION.- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 4 01 GENERAL DIV 05 FINANCE...,.__._. ._..__ ... ........__._.. ._._.. _. _... __..-.__ ._.,_ ___.... ...I 1 ' OBJECT OESCRIPTPON 1985 1986 1986 1986 1983 1984 1985 Y -T -D EST DEPT _ MGR COUNCIL . _ '• !• ACTUAL ACTUAL APPROP 05-31-85 ,., ACTUAL REQUEST RECOMMO V �^ 4110_SALARIES 6 WAGES -REGULAR_ 104386 137985 176563 64458 T 238673 I 214670 I I----------------------- •••.16039.....22914...............10699.........._I......_..I.........I._...._..I •�".............LEAVE-1IME....... ................... 4130 SALARIES 6 WAGES -TEM? 912 3674 3707 I 17793 I 17790 I 25380 I �. .......... .......................................... '-------------------------------------------------------------------------- • 4131 OVERTIME-TENPORY 19 I I-- I I ii• 4147 ACCRUED RETIRE BENEFITS 19893 2]140 29707 I 26270 I 27130 I ., __................................. 411U ACCRUED INSUR BE'IEFITS .14398... .............._... 12823 -.-..9290.- ....... 18672 19750 8747 .-I. ..---........._................................... I 29977 I 27560 I 26870 I ............................• ..... ..... - • .. ... .............. ............----------------------------------------------------- •••• TOTAL PERSONAL SERVI=ES 148468 273087 219459 93194 I 315437 f 286290 I 294050 I :............................. ------------....--.-----....--.----.-------..--.--._----.-_..------------------------------------------ G 4210 OFFICE SUPPLIES 5302 14381 1)000 6498 I 1809^ I 16500 I I r ..... ...... ........ ............•• ..... ..................•_-_-__I .. ................_.-------- _.........-_-I .....•32 4211 1932 -' 2000 I ......................................................... .................... -••__-------------------------- •---------- 1,--4220. OPERATING SUPPLIES-GENER 438 100726 I----------.--.------ II1000 I - G ..I-- . REPAIR 9 ` t ..........•.. ......... ......PLIES ........ ..........----_-- ----------------------I-------------------I----------------------------- ---• IOTA. SUPPL,REPAIR 6 MAIN 7951 20551 13D07 7931 I 2107' f 19500 I I ' .................................................................................................................................-.. 4310 PROF SERVICES -GENERAL 2310 17,30 I 1007 I 1000 I I . --..................._................ . .. ................ ....................---.............------............................... 51 I. 4314 PROF SERVICES -AUDITING 16715 14500 6000 1. 15701 I 15700 I r ................................. 4315 PROF SERVICES -FIN N04-AUD .26903. ..................................... 1843 2135 3307 930 .-..-...I..-- ... .................... ........... 3003 I 3000 II ," lp_. ........................................................--------------------- --------------------------------------- -.I-- ----I.-.-• 4321 POSTAGE 4794 7775 7500 1512 I 7539 I 7500 I f •-__--... ...............3- ......33 ......400•••......0_•-----•--_I __10300 -I ---10300-I...................__-___----- ®I'" /.322 TELEPHONE 921` • - --------- -PERSONAL ------6----------84 ----------I ----670-1-----600-I---------I------------------- .... UTD 4332..5E DF 492 --- s.................................................................................................................................... 4341 EMPLOYMENT )ZDVERTISING 35 45 I f I I _ I ......... .............. .... .. -... ..........-------------------------------------------------------------------------- -163C 4350 GENERAL PRINT A BINDING 556 700 154 I 80r) I 800 I I • ......................................................... ------.--.---------.-----------------------. --------------------- 4351 PUBLISHING LEGAL NOTICES 5161 5093 5393 2335 I 6400 I 6400 I f .. ...........................................................-••----------------------------------------------------------------------- �..• 4367 INSURANCE 1021 1101 109(1 459 I 679'1 I 6790 I I ------•-6964••---10839 •-•--3603 - 4382 OTHER EOUIPMENI REPAIR• 4005_-----..---I....97.37-f----9700-I-------•-I------------- - -- - 0 --I ---251,3-f----2510 j' 4393 -MACH: -ERY - EOIIP RENTAL ....... •401 -2089 -----2510--------------- I --------I-------- _ 8 ............................................-.......................-.......-..........-....--..-...-.--.- I� 4394_ELECTRONIC DATA PROC_SS 31562 35}06 44.,00 16966 7 6100] f 61700 I I. ' .�....-.......................................�--.--..-.....,..- ..._. � '- i_GENERAL_---- --._.DV_.OS FINANCE_. .----___bJ.'�• a 1985 Ci F EAGAN Pr.. AOPTION 021 OIVISTON-- BUDGE *KSHEET -BT OBJECT AS OF 7-02-85 _OS . FINANCE...__. ._...... *G E 5 J OBJECT DESCRIPTION 1985 1986 1986 1986 �� J .... ..... _._—._.. _. .._ _ .__. - . ...._._ ... 1983 1984 1785 T -T -D EST DEPT MGR COUNCIL ... ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REOUEST RECOMMD J _"TO- MISCELLANEOUS. 232 :.1715 209 --._. _......_.. . .. I 209 I 200 1 I �• .. .. - 4411 CONFERENCES & SCHOOLS 2423 2496 2700 229 .........----------.... - ...---- 1 300D I 3D00 I I _ -----------------•^-------------------------------------------------------------------------- 4412 DUES 8 SUBSCRIPTI04S303 373 697 145 I 801 1 807 I I -• -- ......-- •--•--_---- _i----_I ------I-•-------I-------------------- .. •-•----- _4415 REFERENCE PATERIALS 283 304 307 47 SJO 300 ,._ ....................................................... ----------------------•-------------------I ----- - ---------I-------------------- 443U OTHER CONTRACTUALSERVICE4156 1703 ........................ ..................................................................... 1079 I 1000 I _ 4437 ELECTION JUDGE- 2814 9794 4500 .---- .------------ ........------------- I 88J3 I 8800 I [ ..........................................................--------------------------------------------------------------------------- ,.. •••• TOTA: OTHER SERVICES & CH 95051 115986 108793 35754 ......... ......................................................................... I 139403 I 139400 1 1 4550 FURNITURE & FIXTURES 389 4407 2811 .-.-.... .------_•----------------------------- --- 1 500 I 500 I I -456J.OFFICE.FURNSSNIN.-&.:OUIP_---.- 619-.... 3075 4151 I - _ ...._1220_......343_.-..__...-1 -1960. ---------I----295D-I ----------------------------- _457U_ OTHER EQUIPMENT_ 6497- I I I I ---------7099-- -•5354-••---5620 -----3154-----------I ---465)-I----3450-I---------I-------------------- •.•• TOTA4 CAPITAL OUiLAT- ................................... .. ..... ............................................-----. ----------------------- TOTAL AMJJNTS THIS DIVISIDN 258569 344978 345360 143133 1 480483 I 448640 I 456400 I ........ _................................ ................................------....................-----..... 1.............. r1l 1985 C11O...,F EAGAN (OPTION 021 DIVTSI'ON•- BUDGE *:MSHEET -BY OBJECT AS OF 7-02-85 aaE 7 , 1; • 5 01-CENERAL__._--- __DIV_OB_PLANNING, AND ,Z041ING OBJECT DESCRIPTION 19R5 1986 1986 1986 -� 1983 ..1994 1995 T -T -O EST DEPT MGR COUNCIL .. ... ACTUAL ACTUAL 42PROP CS -31-85 ACTUAL REQUEST RECOMMO AOOPTN. _4110_SALARIES,6.WAGES-REGULAR --- _--- 34789 51823 69550 25767 I 121550 I 110220 1 1.03480 I '.................................................................................................................................... �•:� •' 4111 ACCRUED LEAVE TIME 5516 6611 4456 I I 1 I '• _......................................._........---......__......._...__.........................- 413U SALARIES A WAGES -TEMP 1164 265 13 R63 11" I 6249 I 6240 I I . .......................................................... --------- ...... -----------_-•-----••__-• -------I-------------------- .... ACCRUED RETIRE BENEFITS485213 8977 3782 1 14571 1 13280 IJ -I•'UR ........................BENEFI......... _3688.-----5715_.....6730--_-_.2928----_-___-_I---132.3-I---1.........[2660-I---........... -- •••. TOTAL PERSONAL SERVICES 49309 73727 95110 37939 I 155593 I 142650 1 134890 I - I 4210 ...........................322...... .396-......450 -......125 ......--------.------SOO.I--. —.50 -i.. ------.I- --.-.-.--.-..r-.. .._i 4211 PRINTED MATERIAL 25 200 27 I 503 I 200 I I . ..............N...SUPPLIES......375 307 2684'J.00II ........•......------ - •-------------....._---......---------------•--------------- _.. 422U OPERATIG i., _ ••• -----------.REPAIR 6 -MAIN -------706 ------796------i-G-------42:-----------f ---1----I----1050-T---------I-------------------- IOTA ---------- --------- 4313 PROF SERVICES-PLANNING77476940 700] 2760 I ---------------------6000- ----6000-II ---------------_----------------------`� �`'I 4321 -POSTAGE --------- 253 - 300 ---- 407 61 I 1370 I 500 1 I ......................................... 4322 TELE -HONE _ 35 - 31 100 24 I 1009 1 200 1 I _ '•.332 USE -OF PE P.SOYAL ------------ -----.-693.---.-12']6 -----.=00-------613-.---------I----3600-I.---2000-I.------_-i------------------ .......... ..... i. 4341 EMP------TADVERTISING ----500--- ----------I- ----II I - 435U GENERAL PRINT 8 BINDING .. .87 2585 200 209 I 100) I 1000 1 I .._.. -37D 20 ion ........... ...................................................... ................. T----2477-I----247--I------ ---I-------------------- 4382 OTHER EOUIPMINT iEPAIR 62 178 273 3. I 400 I 200 T I "-441 - .. D MISCELLANEOUS.. ................................................................I......---t---------I.------.-I ...-.------------------ 4411 -CONFERENCES 9 SCHOOLS 1693 1569 3120 1965 I 4077 I 3200 i i � — ............................ -4412 DUES 6SUB.475522710L——�-- — ........................ ........................ .----.-_-----.---t 710 I .--------------.---------- ... . —.4415—REFERENCE MATERIAL . ....... _ 13 , -, , _ 46 I 300 i 10D I _ I ...._ ." r' .. 4430 OTHER CONTRACTUAL SERVICE -................................................... 354 ........... ............................................ ................................ ........ .......... ------ -• _ '. •• . ... TOT.. OTHER ....- B CH 10798 14677 12703 5969 --1- 20857 I 16587 I ----I- I``I 456W_.OFFICE_FURNISHING 8 EQUIP ...._..__129,.-_..4725 ... 4270 .,_. 1017 _ I 11830 1 6730 I I _- .- - _ __ _ +•...............................................................................................................................�. ...................................................... .. DV 08 PLANNTNO AND 204INGIT ----•- - 7 .,�..• ... �.4. n771nf f:r5_...,,i..•-':l r�?\V'.. :t�T��i Y.'.:�'' .. • �'!fiT"'Tl.-.-.T^�- ... - !•.. +1 1983 CI F EAGAN (OPTION 021 DIVISION-- BUDGE*KSHEET -RY OBJECT AS OF 7-02-85 �GE 8 • 01 GEN!`. T.: DIV O8 PUNNING AND ZONING r.a s ' OBJECT DESCRIPTION 1985 1986 1986 1986 • 1983 ._ 1984 1?85 Y -T -D EST DEPT KGR COUNCIL ACTUAL ACTUAL AOPROP 05-31-85 ACTUAL REQUEST RECOMMO 457U OTHER EQUIPMENT _ 697 •i• 45BU MOBILE EQUIPMENT 9760 I 9003 1 9000 I 0 I • _ ...................................... ... ........................................................--------------------- ••.• TOTA. CAPITAL OUTLAY 919 4725 1333) 1017 I 2083) T 15730 I 6730 I .................................................. ................................................. - ...------------------- • TOTAL.AMOJNTS TnIS DIVISION 61732 93925 122790 45243 I 198670 I 175810 1159050 --------------------------------------------- ................................................•-•--...-...........I..................... • V 1985 CI* EAGAN (OPTION 021 DIVISION- BUDGET 9NSMEET -BY OBJECT AS OF 7-02-85 VE 12 V 01 GENERAL_'-_. .. ...__'."_,_'DIV 11 POLICE.._.._.. _.. ... ... _.. _.._.. ... .. .. .. .... .__._.._. ._.. _1 1' OBJECT DESCRIPTION 1985 1986 1986 1986 I: V 1983 ._,.,1986 1985 Y -T -D EST DEPT _:_ MGR ,COUNCIL ACTUAL ACTUAL A•PROP 65-31-85 ACTUAL REOUEST RECOMMO 411D _SALARI ES 6 WAGES -REGULAR 747137 816953 1017069 345270 I 1271890 I 1145130 I 1108140 1 I� v <111 ACCRUED LEAVE TIME 148487 173020 77378 I I I I ,V _ ..........................................................................----------......----------------.....----------....-.. i' 4130 SALARIES L MAGES -TEMP 51636 65583 93990 31794 I102333 I 98830 1 I -.......................................................I-----------------------.-- -----------------------.-...------------------- V 4140 ACCRUED RETIRE BENEFITS 108615 122332 131330 54727 I 169027 I 160990 I 156010 1 �.. .. ..........................................................................................-------------.-.----------.--------------- 1 6150 ACCRUED INSUR BENEFITS 97169 114136 106430 5U933 I 154571 I 1461SO I 140680 1 V •••• TOTAL PERSONAL SERVICES - --1166J46-- 1292024 --1345810 560102 - 1 1627813 I 1551100 I 1503660 1 ,.......................................................... ............................................................................ r I• _4210 OFFICE SUPPLIES 4237 3912 4303 2024 I 531'0 I 4800 I I _ •l_ 6211• PRINTED -MATERIAL ---------------2675-- --3132-..---2807-----.1750----.-----.I.---4273 I..--4000 II .........--...----..----„- _�- V --- OPERATING SUPPLIES -'•ENE. 5231 8200 7007 2599 ------------ ----0 I 8000 I I .----------- 4221 MOTOI FUELS 1 43559 43929 52309 16951 I 6040) I 55000 I 1 6222 LUBRICANTS AND ADDITIVES 134 33 280 38 I 257 I 150 I I I �' I� 4223 -CLEANING SUPPLIES --• ------423--------88 ------450---------------------I ----480-I-----400 I ---------I .............. ....------------------- .... . .. ............- .--...._.----------------------------------------_------------------------------. � • ... ... -.- 4224 CLOTHI...NG L PERSONAL EQUIP 14338 12128 19000 ---- I 73777 I 17000 I I ............................................ - .............................--......-.......--.....�.-•------....-...---•-•--•--•-•-----•- 4125 .MOPMATERIbLS 445 156 650 1 657 I 350 1 1 .... .. ............................................................................................. 4229 COMM SYSTEM PARTS 953 -439-- 1300 _.I. 1507 I 1200 I_ --------I-------------------- -- -------- ---- 539 -----7---------------- -----I----- 423U REPAIR L MAINTSUPPLIES 537 00 154 I 727 700 I I __ I• • �------------------ I -------..............................._.........................................................................�...-- 4231 EDUIPPENT PARTS 15708 128(6 18000 4298 I 19730 I 19000 I ....-.--1 V . ..... ........ .. ...... ......... .............. ............ ........... .. ............... I. •.I --- 4d32 TIRES .......... ..............4526.•_ 3060 450'3 .... ....I. -- .... I 4500 I ....1. ----------------------- -I 850 ------I I----- ------------------- 4233 BUILDING REPAIRS 2983 1472 500 73 T 857 ��• ...... ... .... .,.. .. .. 4240 SMALL TOOLS 309 24 450 I I 250 --- I ... TOTAL .....•REPAIR L MAIN 94449 89918 111650 33006 I 135810 I 116207 I I • 4310 PROF SERVICES-SENERLL 563 1923 I 4883 1 3480 I I „-- —4 318 PROF SERVICUS-ME3ICAL SER 375 782.-.- 1500 614 ..I- 2540 I 1900 I ..L... ................................ ............... ......................... .............. .-. 4319 PROF SERVICES-INSTRJCTORS ---1322- 3240 ....690. I 3003 I 2000 -I..... -...I _4321 POSTAGE- .. ., 676 1056 900 336 I 150,1 1 1200 I I _ "LOI.GENERAL�_•__..._.. _..__._ DV_11...PDLICE ._.:. ._..,_. .... ..__ _. .. .._.. ._..'..._..... ... .. _... .. .._........ _...__.x.12• 1985 cF EAGAN (OPTION 02) DIVISION•• BUOGElpRKSHEET -BY OBJECT AS OF 7-02-85 GE 14 rl600 01 GENERAL__.._.---'-- DIV OBJECT DESCRIPTION 1985 1986 1986 1986 r _... .___... ....__. .... .. .. 1987 1984 1985 Y -T -O EST DEPT MGR COUNCIL / • ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REQUZST RECONMO I, 4550 FURNITURE A FIYTURES 815 100 T T I 1 ..............................................................................................------------------------------------- /.• 4561 OFFI.E FURNISHING 9 EQUIP 1985 11716 5280 2412 I 9130 1 4800 I I _ .. ........................ .... ... .. .. ..... .... .......... .... ............. /II"L45711 OTHER EOU 3PMENi 73 B) 711tl o2JJ 65 RS I 74811 I 60000 I I 45BU- MOBILE. EQUIPMENT-.-.-..-.. .— 63]94.-.--66220-.. ------9]30 109C6 [ 21892) I 171300 I 131300 I �•-� .------...-------------------- ---- -- -- ------------- ------------------------------------------------------------------------ I" TOTAL AMOJNIS TnIS W VISION 14u7551 155J612 1647910 63271U -1_217211) 3 2016170 1 1908730 1 /................................................................................................................................. • U 4 1985 CITY OF EAGAN (OPTION 021 DIVISION•- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 16 W 01 GENERAL �OV 12 FIRE � r. D1 GENERAL_ DIV 12 FIRE ._.. ...-- _ -_ -. -— V.. _ OBJECT DESCRIPTDON 1 1985 1986 1986 1986' i, • i• 1983 1984 1985 Y -T=D EST 'DEPT ,' MGR COUNCIL .. _ _—__...._• i' _ _______ _ _ _ _ ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REQUEST RECOMNO r I � I, I• !I. 11405 10712 11167 6762 I 39383 I 39380 I I 4360 INSURANCE_ --- _-•-.:.....-.CE„ —.,,,._ ._, ,,,... ,_, •` ......-...-........................................--------........----------------------....--..--......-------........ 1 • 4371 ELECTRICITY 4888 7392 5800 2242 I I 8000 I I ' •••-'6949----•-•--•-I --1200]-.••-11000-I __•_•••-I _-•••---_-_-•---__ .... •• •••_-•• -8168••••••9904- I^ 4375• GAS SERVICE 11]0^_ p........................... ...................................•---•-------....----...------....-----•_--..----------•--------------- '' d 4379 WASTE REMOVAL, 262 292 300 210 I 707 I 500 I I ,_ 1 11 4381 AUTOMOTIVE EQUIP RE'A.R 2932 13703 5075 39033 I 39000 I-------- I l_— -554--- ............-------- ...............-.--.--------..-.-.---------..-------------------------------------- --I-- 4382 OTHER EQUIPMENT REPAIR 538 936 12801 64 I 2C0. I 1000 I I 1 .. ................................ .. ......... .. ............ .................. .... ...... .......... ..................... • 4383 BUILDINGS REPAIR 13941• 1832- ' 9400 1221 I 19201 I 9000 I I - - - _----.-•-------------------------------------------------------------------------- _ I. 1 4384 STREETS REPAIR 372 I I I I ----__--_-........___-___-___ I•= --_-_--•••••-•..........................-_-•• 0386 COMMUNICATION SYS. MAIN.2161206143071 4007 I 3500 . I .................................................... • �^ 4393 MACHINERY 8 EGLIP RENTAL 40 I I •465- •-••-.. •••-•----------••--.I .-. --_-----I- 1� 8....--•107 5OD3-1----2000-1 4410 MTSC:LLA NE OUS tj ••- - -5197. 4411• CONFERENCES 8 SCHOOLS.... 6379 6500•• 2451 I 6500 I 6500 I I tI.P� �•j� 4412. DUES SUBGRIPTIOVS . ....!----------------------704...----789..----.60'7-----.-761---..------I-----90--I.----900-I---------I----.--------- ti 4415 REFERENCE MATERIALS 76 1290 2503 2044 I 3503 I 3700 I I ..... ..........L•5'_R...=---••••233• •• . • 443U• 246••'••'470.•--••-•.83_--•-•_•_..I.. 10007-[__-_5000-..........I........-____---__ OTHER 1�...• --•7946]-•---2935)----•-•----I -------.I ------------------- --•-49687 •---46453 ........ i TOTAL•OTHER SERVICES 8 CH 1551133 I 133830 I .. ....................................... ..-...-•---------•---•---------------•-------•-----------------------------�--- I e' 452U•BUILDINGS 947 I I I I .... ----------------------------------------1-----I------------------ ... -----2430-----1------2400 FURNITURE d FIXTURE........ I !. `. ...............................................................................................................................�- 8 EQUIP 2172 1200 I 4000 I 3000 I I __ �•• _456U-OFFI:E -FURNISHING ............... ..... - .........4185••'_•14227---•-13750• ....................! ...54450..... pII, 4.......* EQUIPMENT p I..................... 1 40000 I OTHER I, ........................._...........................................................................-.-.-.........------------------ • 4580 MOBILE EQUIPMENT DSI 3621 I 2C-00 I I I !"'I 1 ......---• .............•••-••----•--••-•- --•------••---•----------------------------------------------------------------------- '- .••• IOTA. CAPITAL OUTLAY 6105 20019 14950 I 80851 I 45400 I 5400 1 ._ _... . 0 P AMOJNTS THIS DIVISION 247512 266539 305/29 35597 I I 475670 373970 0 I I 'TOTAL .._. ...... .....�__.. .. .. _. ...................f ............................... ._ ----------•..._.-..-•---------- - --' 01 GENERAL �OV 12 FIRE � r. 0 0 0 .72 1985 CITY OF EAGION (OPTION 021 OIVISION-- BUDGET WORKSHEET -BY OBJECT•• AS OF 7-02-85 PAGE 18 - --01.-GENERAL- _- RAL_ _-- DIV 1 PROTECTIVE, INS°EGTIOVS " OI'I OBJECT DESCRIPTION ."' ; ' 1985 1986 �.:A986 1986. I • " 1983 198 4 1985 Y -T -D EST ... DEPT '.,-.,-. MGR ". COUNCIL ...- • ACTUAL ACTUAL APPROP 05-31-83 ACTUAL REQU"c5T RECOXMD AOOPTN. '•_ 4350 GENERAL PRINT 6 BI 120 223 T 257 I 250 I I ----•----................-- ............... ------------------------------------------------------------- -1167 -....................... ..-.� •i^ 4360 INSURANCE 996 1120 '473 I 4960 I 4960 I I .......................... • ........... ............. ...............................................-----------...._----------- �- 4381 AUTOMOTIVE EQUIP PEPAIR 51 562 600 B I 739 I 600 I I ............................. . •• - •..................-------------------------------------------------- I • _....... 4382 OTHER . 300 138 353 I300 -" •�' 4386 COMMUNICATION SYST MAINT .454 717 . 4CO 173 I 447 I . 4110 I I -.--- ` " ......................... . _------------------------------------------------------.-.------------------------------------------------ 441U MISC:LLANEOUS 110 I 101 I 100 I I si'^ •_.....•••.......... .---.-------.---.--.---.--------. -------------------------------------------------------------------------- •. 4411 CONF-_RENCES 8 SCHOOLS 1472 1703 2650 128 I 3600 I 2800 I I . OI" -'— -------------------------------------------------------------------------------------------------------------------------------.---- G<12 DUES 6 SUBSCRIPTIONS 155 225 310 155 1 363 I 310 T I I� ......................................... ..41 .................-•_•............. 0----------I--.--83-I.-----80 -----------------------------_ LI CENSE ..PERMITS. I • ----- .................... • -•,G415 ALS•••••••••••••274••-••••144•••••••137••••••--AS-.-------•-]-••••157•(•••••150-;.....-...I REF------- CE _. -.I ..............:.......... .. .. •••• TOTAL OTHER SERVICES 6 CH 49354 65559 7°520 32364 I 347123 I 159280 1 I 4560 ... OFFICEFURNISHING.-QUIP ......... ........•-- .--...---.......... 640 74 I ............•.....I- 7623 1 -----..I.................. 4000 ..-_ .. -------------------^---.------------------------------..--------------------------------------------------o -------------------.-- -�� '.�'— 4680 MOBILE EQUIPMENT 11867 I 66311 I 22000 I I :.......................:................:........:-----.-------------.---------------------------.------------------.---.-----.--- •••• TQTA. CAPITAL OUTLAY 723 5355 11500 74 I 7362] 1 2 6000 I 4000 1 -..----....--.-------------------.-------------------------------------- •24:163 _ _i. ....................................................... TOTAL AMOJNTS THIS DIVISION 170750 268657 97702 I 8125JO 1 423200 1' 401200 1 q� -----------------------•--.-----------------------.------.----------------------------._--------_----------------------------------- OI" • " 01 GENERAL OV 13 PROTECTIVE INSPECTIONS 18 0 1985 CIF EAGAN (OPTION 021 DIVISI,ON•- BUDGEIoKSHEET -BY DEJECT AS OF 7-02-85 Y. OSE 21 ! —01 G ENER4L .._..... ._ ... ._..-_..._.._..DIV 15"CIII IL DEFENSE _... ._ _... ._... ___ .. ._-_........ ...... __... —_-- i •i' OBJECT DESCRIPTION 1985 1986 1986 1986 •-.-.. ._.. ..-.... _... ._. ... 1983 1984 1995 Y -T -D EST DEPT _ MGR COUNCIL -., __.___. •! ACTUAL ACTUAL APPROP C5-31-85 ACTUAL REQUEST RECOMMO :"F_,422'D_ OPERATING SUPPLIES-GEN:R ,__, ., ,_. 31 _,,_ - 63 170 I 200 T, 200 I ........................................................................................................4221 l'F-......0T03_F............ .............. ............. 600...........................407.2 ... .-200 I ---.-----I-. _ .-----_---__- �1 • 4231 EQUIPMENT PGRTS 173 I 277 2 150 I I I . .......................................................••-•••--•----•-------•-----------------------•---------------•-------------- i. ••••,TOTAL SUPPLrREPAIR 6 MAIN 31 - 63 743 I 800 I 550 I I ...............-... - PRINT BI 235 T 25D 1 435U -GENERAL ........... ^--4360 INSURANCE ........... 2C. ..-------. I.._- I I .......................... I' B „ ............................................................................. i; • 4371 ELECTRICITY - .183 180 207 60 T 200 2 200 1 1 91 ----------263 -----1240• 1850-------767 -------_--I -- 1910-.----1910 I -_------I-------------------- 4382 OTHER EQUIPMENT REPAIR. ................................................................................................. ............................... I'- ' 4410 MISC=LLANEOUS 4 I 100 1 100 1 4411C04FERENCES 6 SCHOOLS 207 1 20] I 200 I I -- •.................................................................................................................................... . ••.. TOTAL OTHER SEPVICES 6 CH 653 1655 2250 817 T 2663 1 2510 T I - - 0 3100 I I I I 11. ' d 4560 OFFICE......SH-ING 6-EQUIP........................•••560......•56.'..................•.......00.7.........I.....-- 454U MACHINERY 'EQUIPMENT 317 ............. ,. I 6D3 4570 OTHER EQUIPMENT .. ..... ............... ..... ' --5730-...- •..3700-.•..-433U-..-._--__- I___ 18507- I--_ 18500-I 2200 �t��- -��N-� �. ...... i.. "r - 4580 MOBILE EQUIPMENT 480 _�--__--1..._-..-. 1__ 1---_-----1_ p_....- --•---•----------- ------- ------------•------ " •••• TOTAL CAPITAL OUTLAY 5510 7367 7997 - I 1910) I 19107 I _ _2800 1 8� ..............THIS .NISI ...............•- ......•..__13350--__-_8807 ..........t --22560_.-__22160 T 5860 -I----••-------------- 1 MOJNTS 7248 ....................................._..._...... ........................................ _ _..-.---------------------- 01 ---------------- --- i, -------- TOTAL AV.. ... .38 " 01 GENERAL OV 15 CIVIL DEFENSE 21 - :f e t -- :-- ^---- 77--- -- 1989 CITY OF EAGAN " '10PTION h2i DIVISION-- BUDGET WORKSHEET -BT OBJECT AS OF 7-02-85 PAGE 24 ml wo Y 01 GENERAL; DIV 21 PUBLIC WORKS/ENGINE=RING .. OBJECT DESCRIPTION 1985 '1986 '1986 1986 i,• (' 1983 1984 1985 T -T -D EST DEPT - MGR COUNCIL 'ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REOU-_ 'RECOMMD ADOPTN: •I 4382 OTHER EUUIPMENT REPAIR 419 338 401 1 457 I 400 I I I.Y '..........................................................-------------- . ........ ......................5555-5555_...-5555-.-..-5555.. • 4410 MISCELLANEOUS 258 196 150 I 151 I ISO I I I % 4411-C04FERENCES 6 SCHOOLS _•-----•_-1779••--•--347--_-__3500-__-___615__---------J - -3050 I-- 2007------------- ...............................................................................-......-.......--.....----.-----.5-.-.-.------------- Y 4412 DUES 8 SUBSCRIPTIONS 524 834 SDO 288 1 800 I 800 I 1 --7---------------- _--..................................................................-..-.......-.-..--..-.....---.-................................ e 4413 LICENSES/PERMITS/TAXES a 50 7 57 I 50 I I Y ........ ----- ... f..!. ............................. ..........................,..................5555.. ----------------.-----555---5----.---.-.-----.----__ EFE 4415 RRENCE MATERIALS 357 82 107 I 170 1 100 I 1 i ._.....................................................................................------------....55--5......---5.55.---------- — • _443U OTHER C07TRACTLAL SERVICE 4491 97. 13503 517 1 1007 I 1000 I I ��. ...........................................................................-...-..-.............._...------------------------------- p�' 4433 TOWING CHARGES ---._-150. 1 107 I 100 1 I • -•-•• TOTAL -------OTHER SERVICES 4 CH ------------------------47599----------21421 34990 -----4665-----------I---75910-I---72010-I---------I-------------------- 3 1031 455..=URNIT....4-FIXTJ.E....................•......•............................................1.00 1............................. • s ,'4560 OFFICE FURNISHING 8 EQUIP 4222 19077 6550 4303 1 10437 I 9000 1 1 • ^. _ ................................. ........I-------- -----___...__--___........-......-__-___•-•____.---------------------5555..---• \, 457U OTHEREQUIPMENT _-.3:25.-.- 1303 I ---- I 5700 I --__---I-------------------- .............UIPMEN........................ ................................5703............... to —_4580 MOBILE EOUIPmENT I 11800 I 11800 II _ pi•,I .....?.............. ------------------- - - -------------------------------- 0---------------------- ...• C 4222 -350 4303 I 28937 I 27500 • i• ------------ .......................... ...........................................................•...15700 ...................... _ TOTAL AMJJNiS THIS DIVISION 265832 319777 342163 124431 1 416110 I 415040 I 403240 1 SIN .................................................................................5...5..._7___•-............................... • O • L, O I•• r� o• " 01 GENERAL DV"21 PUBLIC 4D 0.KS/ENGIW_ERING h. O UL DV 22 STREETS ANO HIGHW4'TS 27�"I 1985 COF EAGAN (OPTION 021 DTVISION•- OUDGEl*P.KSHEET -8Y OOJECT AS OF 7-02-85 OGE 27 a 01_GENERALDIV 22.,STREETS AND HIGHWAYS 3 ' ....... OBJECT OESCRIPTPON 1985 1986 1986 1986 d 1983 • ..... _. 1984 ... 1985 Y-T-D EST DEPT .. MGR . COUNCIL ACTUAL ACTUAL AUPROP 05-31-85 ACTUAL REGU-ST RECOMMO I; •I' • L531_SI.ASSESS ON CITY PR3P,.—_ 23•. 22 37 ••" UIFMENT LS4J.MACHlNERT-EO.............................4896......4000......4266_---.......I...12007-I.........I I1 4561 OFFTCE FURNISHING 6 :QUIP 160 1 800 1 ............................... 803 I I Ir,1 • ....................' _ 457U,7THER EQUIPMENT 8789 337 17500 I 20000 I I I .............................................. ........... • •', c58D MOBILE EOU IPnENT ......... 1550 3]00 ._.................. 109C7 ----..................O..I-..-..-------------- I 249000 I 116500 [ • ...............................................................................................................-- ---aTOTAL CAPITAL OUTLAY 8812 ------------------ -----------------•••• 10055 115C00 16967, I 363300 I 198800 [ 82300 1 •I •532104••• •224525 .. •i,............... TOTAL•.AMOJNTS• THIS DIVISEOV• ..................... .........--------------------...i 534027••••759503 11151100•I -..........................-.......--...------------------ 933700 I 817200 I --- ! UL DV 22 STREETS ANO HIGHW4'TS 27�"I • i^ 1. Ir,1 UL DV 22 STREETS ANO HIGHW4'TS 27�"I 1985 CITY OF EAGAN �' (OPTION 021 ---- - - - - -. .. DIVISION•- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 28 01 GENERAL._ DIV 31 PARKS AND RECREAOION ' OBJECT DESCRIPTION 1985 1986 1986 1986 �.• • 1983_ „ 1984 1985 Y -T -O EST __ DEPT __ MGR COUNCIL �_ _ ,,. _. .. _,_—____ _ �• ACTUAL ACTUAL APPROP 05-31-85 ACTUAL P.EGUEST RECOMMO _411] SALARIES 8 WAGES -REGULAR 179845 192124 241400 90596 •' -30662••'--32915••'•--•-•-••--•15847--•-•-•----I I 327023 T --------I•--------I 322320 2,312070 I __ --•-----I-----•--------�---- • 4111 ACCRUED LEAVE TIME b Y'I--- ..............•_---•-••------..••--.----•---------... 4112 REGULAR4435 5228 6000 3943 __--I ---_-T 6000 --------I............-- ----- - 6000 •� ........_•..........................................................-----............._------....................................... .................................................................................................................................... W 4130 SALAIIES 6 WAGES -TEMP 42462 44697 62140 15638 I 79790 I 79790 I 66620 1 - p 414U ACCRUED RETIRE BENEFITS 28628 3047U 34980 14921 .....................-.. .... ....................._.._...................._...............__.............................�... I 4 9513 I 48970 I 45640 1 i.-_ 41SU ACCRUED INSUR BENEFITS 28183 31485 27650 15335 47820 I 46640 I 45050 I p ..... ....... ...... ......... ....-...----- .....----- .....-...._..__••___.... -------I- I;Y�_�•••, TOTAL PERSDNAL SERVI:ES 314215 336919 372170 156250 I 510140 T 50372) I 4753 I .- _ •696. _80 •I:I SUPPL 421...F=ILE......IE 83) - 8 00 L L ................ .....H29..................45...........L 4211 PRINTE7 MATERIAL ••13 171 25) ..--.---.----- i 400 T 150 1 -..-----I--.-----.-------- - I • ................. ;........ ........................... -•--."-------------------------------------------------------•----------------- • ........... 4220 OPERATING SUPPLIES-GENER 941 4171 1500 1901 I 3500 I 3500 - I _ :. ................ .................................................................................................... ...... p' 4221 MOT01 FUELS 11103 9502 13137 3993 2 1 3509 - 12000 T I 0 �jJ •I 4222...RICANSAYDA.I 137. 1286 511 I 1I I I I( •I ---................... .................----.-------..-.............--.------...---..--......--.. O __ 4223 CLEANING SUPPLIES 171 199 207 103 I 5,7'1 I 350 1 I • I 4124...............SOY....DUI..................453 341....--1350-----..833--•----.---I--..150,1-I----1500-I I • ^+ 4125 SHOP MATERIALS 524 416 600 258 1 607 I ---..--------.---.---....--- 500 I - I' ..................................-.• ------------------•-----------------------_-- ----------------------------- •--_•------------- �' • •' 4226 CHEMICALS 8 CHEMICAL PPOD 1174 960 2207 1364 I 2801 I 2000 I I _ 2 L -c ......................... .................. ---.----_ .-.-•---.----.--.---•----.-----------------.- ; 4231 EQUIPMENT P4RTS 8741 13276 7)CO 2498 1 8501 I 8500 I 1 '- ��.. ----------- ............ ---1000-I - -------------- . • 4232 TIRES---- 686••----1764-•----1150--------3y-----------I 1000-----------I--...- OI•• ..........I........................................-----' 4233 BUILDING REPAIRS 413 -------- ---------------------------------------------------------------- 617 503 219 1 2070 I 1000 I I -•� .................................................................................................................................... 4235 LANDSCAPE MATER 6 SUPP 9975 7846 11300 11060 1 14501 1 11500 I .... F .. ..........................._..........--•---_-__-_-_•----•--------__--------------------- --I-- ------------------ • •• 4236. SIGNS B STRIPING MATER 1843 1610 2157 1820 I 3859 I 2000 I I I•• • .... .......... ............ -••----•••-••----•.--•-----...--..... --------I--------------- ----- 0 ,. RECREATIONEQUIP 8324 9595 12650 1169 13050 - 1] �, � i` .... ......... '... '---_...... .. ..... 4238 ATHLETIC FIELD SUPPLIES 7962 .... .... •___••_______•-•_-•___•__-___----- -7371 11001 •-••------ -----••-------------------• 4823 1 13303 I 13300 I 1 I GI^_ ...................•----------- .•----------------- -----I ------I'---------------------------- c14J•- SMALL TOOLS 562 650 514 I BD- 800 ID 1! 01—GENERAL --_._. __.._ -:... OV 37.,PARKS, AND RECREATION ._..-.--- _._.__..._.__._..____..._...__ _ .... _ _ . ......_ 28 — '• �► ' 1985 CITY OF EAGA,N JOPTI04 021 DIVISION-- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 30 •1 01 GENERAL DIV 31 PARKS AND RECR:ATION OI OBJECT DESCRIPTION I• 1985 1986 '1986. 1986 • ---_----- _ — _ _ 1983 .,_ 1984 1985 Y -T -D EST DEPT MGR COUNCIL I' ACTUAL ACTUAL APPROP 75-31-85 ACTUAL REQUEST _ RECOMMO -_ -�• 4119 TAX FJRFEIT WRITE-OFF 74430 f " .....OTHER -CONTRACTUAL .......S R=ICE.. .11091.....12186.....1709:_.....41.9--.........I 19770 1 I . 4437 TOWING CHARGES .............19770-I I ......- ---------- ----� II I ' ....6....... -----------. ----. '1 •••• TOTA: OTHER SERVICES CH 53512 62690 71250 23409 1 115410 1 109360 I I f NGS .......................... 486......._e • l ........... 9 4530 OTHERIMPROVEMENTS-• 15396 ....:5JJ07-•_•_•____-. 850 _..._.-._I_.__....-I_•-•_Imo_-•-__I-_-_•---�_e------_-e 1467 I 16077 I 16000 I I � I f -FURNITURE -i-------------------- M ' 4550 d'FIXTURES----.--.---•--•-.----10J0------e----------59i---.---.---I-------.-I-.-------I------ 456OFFRNISHING F-------FIC-------------B-EQUIP-------405------5627---. I r 4570 OTHER EQUIPMENT 6362 -1550---------------------I----2260-I----2260-I---------I------------------- 2684 14383 2284 1 3737 I 3730 I I f. _..................................... ...................--------------------------------------------_------------------------------ • 4580 MOBILE EQUIPMENT 2660 3466 29750 22056 I 133800 I 105700 I 0 I ....e-------------------------•-----------_--•--------------.------------_---------.------------------------------------------ _.._ 0 •••• TOTAL C0.PITAL CUTLAY 25309 12777 1D3530 26401 1 155793 I 126990 I 5990 1 TOTALAM---- LISIJ--- ------ 475-62.6145372-73- 00. 1- 816370 T--667030 ----------------- -- - -------- --- --.- -.-.------- ------ -1 .--.•�------_�------, . 41 o .,I �• i. B �f P ISI O 01 GENERAL --DV 31 P4RKS AND R£CREATTON 30 D d w +,-fir^-_r-•-,� `.I ..r�i,y, w. ilrrl,� ).•r ,F ..V Fro. '�.: u 1985 CITY OF EAGAN , } �r%OPTION 02) DIVISION•- BUDGET WORKSHEET -BT OBJECT AS OF 7-02-85 PAGE 32' vl 01 GENERAL , _ DIV _32, TREE CONSERVATIOV' (' OBJECT DESCRIPTION 1985 1986 1986 1986 • 1983 ,. 1984 1985 Y -T -D EST DEPT , MGR COUNCIL p, 01 SENERAL OV 32 TREE CONSERVATION Ab ACTUAL ,ACTUAL APPROP 05-31-85 ACTUAL REOUEST RECOMMD o ' ^I 1.411 CONFERENCES 6 SC40OLS 25 30 20 I 151 1 100 I I ...............................10.-••-•----------____-I------Sj-I------5-I --.-..--I......-------------- 41.12 DUES 6 SUBSCRIPTIONS 0 _ ........-...-....-•---..........................................--•-----•----------------••---......--------------------------------- •••• TOTAL OTHER SERVICES 8 CM 273 311 423 62 1 2800 I 2450 I 1 o -------------------- 11.__453U OTHER IMPROYEMENTS SO 79 7485 7500 I 10001 I 7000 I I ...................................------------------ --------------- -I-------------------- .I---4225) G580•MOB lLE•EOUIPNENT•1• ............................. .................. 42250 1 'I .------------------------------------------------------------------------------------ •••• TOTAL CAPITAL OUTLAY 5^79 7485 7500 1 52250 I 49250 I 7000 I n ..... ............. ...................... ...........................................-..----- ....------ -..----- --•--•-••-•-------•---- .� ,•� TOTAL AMOJNTS THIS DIVISION 18567 27274 43560 2295 1 9947) I ---------- 9570D I 53450 I ----------------------------------------------------------------------------------------------------------------------.- . p, 01 SENERAL OV 32 TREE CONSERVATION Ab 1985 CIOF EAGAN (OPTION 02) DIVISION• BUDGETKSHEET -BY OBJECT AS OF 7-02-85 �E 33 0 0 01 DIV?_CONTINGENCY__,_ -GENERAL____.... •OBJECT DESCRIPTION 1985 1986 1986 1986 i. 0 ,..... 1983 _ 1984 1985 T -T -D EST DEPT MGR COUNCIL' ACTUAL ACTUAL A'PROP 05-31-85 ACTUAL REQUEST RECOMMO !' 0 1 ;• - 4720. TRANSFER TO RESERVES _ -, _. - 211720 I18 I � I109410I ---------- ------------- -----.-._ .: . .......... ..•------------------------- -A-------------- .T.R.A.N.S.F-E-R.S..----..... _......• .T.O.T.A.L II 217720 217720 1 189,790 1 189,790 I 109410 1-•-....... O ...•............................................-...................------ ..----------------- iOTALAMOJNTS THIS DIVISION 217720 1 189 790 1 189 790 1 109410 1 • 1�.......... .------------------------------------------------------------------------------------- .-----------------.----------------- ' TOTAL AMOJNTS THIS FUND 3760332 4310937 5121640 1751837 1 6609470 1 6007970 1 ----�, .---17617110 r............................................................................. ...... ----------------------------------- • 1 YI • MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: JULY 24, 1985 SUBJECT: FAIR LABOR STANDARDS ACT EFFECT ON THE CITY OF EAGAN As you are aware, a majority of City employees are now covered by the provisions of the Fair Labor Standards Act (FLSA) as a result of the Supreme Court's ruling in "Garcia v. San Antonio Metropolitan Transit Authority." An employee who is covered under FLSA must be paid a minimum wage of not less than $3.35 per hour and minimum overtime cash payments of not less than one and one-half times his or her regular rate of pay for all hours worked in excess of 40 in a work week, unless specifically exempt. This is the law and neither the employer nor the employee can waive the provisions of the Act. The Department of Labor has not yet issued specific regulations for cities pertaining to the FLSA. However, since the Act has been in effect for private businesses since 1934, past practice of the Department in enforcement is a good guide as to how the FLSA will be enforced in cities. The Act applies to cities effective April 15, 1985. Enforcement and/or investigations will • begin October 15, 1985. In order to bring the City of Eagan into compliance with the Act, the following steps are suggested: A. Determine which employees are covered by the FLSA and which are exempt. B. Comply with minimum wage provision. C. Rework collective bargaining contracts and personnel policy to conform to FLSA overtime requirements. D. Figure regular rates of pay for all non-exempt employees. E. Abolish compensatory time, and make retroactive time and one-half overtime payments to all non-exempt employees for any overtime earned since April 15, 1985, which was credited as compensatory time. F. Comply with record-keeping requirements for all non-exempt employees. G. Display minimum wage poster. • H. Take action regarding volunteer fire department members' status. A more detailed explanation of each of these steps is as follows: A. Determine Which Employees are Covered by the FLSA: • 1. All employees, full or part-time, are covered except: a. Elected officials b. Executive employees c. Administrative -employees - d. Professional employees e. Certain seasonal, recreational workers f. There is a partial exemption for fire protection and law enforcement personnel (work period limit only - paid overtime still applies). 2. The City is the body which determines which employees fit the requirements for the exemption. However, the Depart- ment of Labor will make their own determination if there is an investigation. 3. - Basically, all collective bargaining employees are not exempt and are covered by the Act. 4. The following non -collective bargaining employees are also probably non-exempt and are covered under the provisions of the Act: a. Engineering Tech III • b. Engineering Tech II c. Engineering Tech I d. Construction Analyst e. Plumbing Inspector f. Administrative Secretary g. Building & Grounds Maintenance Supervisor (T.Gilsrud) h. Assistant Building & Grounds Maintenance Worker (T. Liberty) i. Accountant j. All temporary and/or seasonal workers (with the exception of recreational program seasonal workers) k. Interns 1. Cadets (C,S.O.'s) 5. The following non -collective bargaining employees are either questionably borderline or only exempt under certain conditions: a. Parks Foreman - is exempt only if no more than 208 of time is spent doing manual work (maintenance worker tasks). b. Utility Supervisor/Water Plant Operator - is exempt only if no more than 208 of time is spent doing manual work (maintenance worker tasks). c. Office Manager/Secretary to Chief of Police - is exempt only if no more than 208 of time is spent • performing clerical work (typing, actual dispatcher duties, etc.). I d. Animal Warden - is exempt only if job is interpreted as being: • 1. The performance of office or non -manual work directly related to management policies or general business operations of his employer, and 2. The performance -.of work under only general supervision along specialized or technical lines requiring special training, experience or knowledge. (NOTE: If you compare this position to that of a police officer, please note that the police officer is a non- exempt employee). e. Planner I - is exempt only if duties require the consistent exercise of discretion and independent judgment. (NOTE: This position has been receiving time and a half for overtime). 6. A determination must be made regarding the positions listed in #5 and documented in their personnel files. a. I would interpret the positions of Parks Foreman and 'Utility Supervisor as being exempt - especially if specifically instructed not to spend more than 208 of time doing maintenance worker tasks. • b. I would interpret the position of Planner I as probably being non-exempt but it is borderline and should be looked at more closely. (NOTE: If an Assistant Planner position is created, it would probably be exempt.) C. I would also interpret the positions of Office Manager/Secretary to Chief of Police and Animal Warden as being borderline. After discussing their duties with the Chief of Police, I would classify the Office Manager position as exempt and the Animal Warden as definitely non-exempt. I have checked with other communities and the classification of non- exempt definitely fits the Animal Warden. 1. The Animal Warden's time schedule may have to be adjusted to cover call -out situations. Either this position would only work during a scheduled 40 -hour week and call -outs outside of that time would be handled by officers; this position would be scheduled for less than 40 hours with the assumption that call -outs would make up the excess time; budget should be allowed for over- time payments; or some combination of the above. • Call -outs should be authorized only by someone in authority. B. 7. The following positions are exempt according to my interpretation of the Act: a. City Administrator • b. Director of Finance/City Clerk/Treasurer C. Director of Public Works d. City Planner e. Chief Building Official f. Fire Marshal/Civil Defense Director/Assistant Bldg. Official g. Director of Parks & Recreation h. Chief of Police i. Administrative Assistant (Administration) j. Assistant Finance Director k. Administrative Assistant (Finance) 1. Assistant City Engineer m. Superintendent of Streets & Equipment n. Superintendent of Utilities & Buildings o. Recreation Programmer/Supervisor p. Park Planner/Landscape q. Administrative Captain r. Operations Captain S. Cable Administrator t. Utility Maintenance Supervisor U. Park Foreman .. V. Office Manager The City may elect to classify any of the above positions as non-exempt and as eligible for overtime pay, if it so • chooses. All exempt positions should have their salary rates quoted as monthly or annual amounts. Assigning an hourly rate may result in a classification of non-exempt. 10. Care must be taken not to award any specific overtime credit to an exempt position. a. If overtime credit is given, it may be assumed that the position is paid for working a certain amount of hours per week. Therefore, overtime payment would be required. b. Therefore, compensatory time for exempt employees is a very tricky issue. c. Personnel Agreement $1 to the City's personnel policy will have to be rewritten. Comply With Minimum Wage Provision: 1. Wage rates for non-exempt City employees (permanent, temporary or seasonal) not receiving minimum wage ($3.35/hr.) should officially (Council action) be raised • to the minimum before October 15 and retroactively paid for any time worked since April 15, 1985. (NOTE: As far as I can determine, the City is in compliance). 2. Volunteer firemen should not be paid by the hour and • their compensation must be limited to reasonable expense reimbursement only in order to classify them as volunteers. (Suggested amount: $2.50/call). a. This may allow employees (Police, Maintenance) to serve as volunteer fire persons without having to pay them overtime. b. If volunteer firemen are paid a much higher rate per call, their classification as volunteers could be in doubt. Whatever the rate, it should represent reasonable expense reimbursement only. c. Contributions to retirement fund are all right. C. 1. Public Works/Parks Maintenance Workers Contact - This contract is in compliance with the FLSA provisions. In fact, it exceeds the minimum provisions by requiring time and one-half payment for all hours worked in excess of eight hours per day in addition to the FLSA 40 -hour week requirement. It also exceeds by requiring time and one- half in addition to holiday pay for time worked on a holiday. • 2. Clerical Workers Contract - This- contract currently provides for overtime payment for "all employer authorized hours worked in excess of the normal work (sic) and for all holidays as defined herein." I assume the word "kaork" is a typo and should be "workday" or "workweek." Whatever the language, the wording needs to be reworded to reflect either in excess of an 8 hour day or a 40 hour week, whichever is bargained. They also receive the additional time and one-half for holidays. The major problem with this contract is that it provides for payment of either cash or time off. Under the FLSA, there is no choice and all hours worked in excess of 40 in a week must be compensated for in one and one-half times cash payment. Also, pay rates should be given as hourly rates in the contract. 3. Police Dispatcher Contract - The Police Dispatchers do fall under all provisions of the FLSA as do most other employees. They are not allowed the time differential --- for shift work as are Police Officers. Therefore, they must be paid overtime for all hours worked in excess of 40 in a workweek. They may, however, work days longer than 8 hours. Since they do work 10 -hour shifts in their . schedule, the contract language should be revised as follows: 5 a. The definition of overtime should be "all hours worked in excess of a 40 -hour workweek" instead of the present language of "normal workday." b. Overtime for the dispatchers is now paid through "credit as ... earned...time and one-half compensatory time. However .... hol"iday... 2 1/2 times compensatory time." According to the FLSA, all hours worked in excess of 40 in a workweek must be paid at time and one-half cash payment. Language should be changed to reflect this cash payment. (See clerical contract comments). C. (NOTE: The Police Department is reworking the dispatchers' schedules so that they will work a 40 -hour week. d. A provision should be added retaining the right to establish shift schedules. e. Pay rates should be given as hourly rates. 4. Police Contract - The complete section concerning overtime and hours worked (Article 6) will need to be reworked. Because of the 7 (k) exemption which allows the work period for police officers to be anywhere from 7 to 28 days, more latitude is allowed when calculating overtime owed. • The Police Department is acquainted with the FLSA • requirements. Detailed bargaining will have to occur and the contract will need to be substantially changed, including all of Article 6 and Section 14.2. Shift scheduled hours and non -shift work hours will both have to be taken into cnsideration when negotiating. Some points to be taken into consideration are: a. The contract currently is based on a 40 -hour work week or 2080 hours per year. This is the figure also used in the City's Personnel Policy and the figure used to determine hourly pay. b. According to the FLSA regulations for sworn police officer, under a 28 -day work period, the maximum figure for hours worked before overtime payment is owed is 171 hours, which totals out to 2223 hours per year. Therefore, the City could be working with two different figures. This should be taken into consideration and/ or resolved. C. Overtime payment is only due after a certain $ of hours actually worked. For example, hours taken and compensated for under vacation, sick leave or holidays • are not considered hours worked and do not count when figuring towards overtime. Unless other contract language provides for an alternative, this may be taken into consideration. d. There is a certain amount of uncertainty as to the • total amount of hours any police officer will have to work each work period due to court appearances and extra hours worked at the end of a shift to finish a call. This will also need to be addressed in scheduling. e. The overtime pay which had been given the police officers is no longer valid under the FLSA ("$44.89 per month in lieu of...")._ f. The Police Department (management and association) has been drafting a proposed schedule which will conform to FLSA requirements. This will have to be approved/modified in the near future and contract language changed. g. Pay rates should be quoted as hourly rates. h. There are other problems with police personnel hours, such as private guard duties and canine officer provisions, which the police management is aware of. SPECIAL NOTE: A specific provision should be added to all collective bargaining contracts stating that double payment (i.e:, cash and compensatory time) will not be allowed for • any overtime hours. 5. Personnel Policv a. Under the hearing, Working Hours and Overtime Pay, the following statement is made: "forty hours shall constitute a normal working week and all hours worked in excess of 40 hours per week shall be referred to as "overtime." 1. The phrase, "for non-exempt status employees," should be added at the beginning of the above sentence. b. All references to "compensatory time" should be deleted. c. NOTE: The policy currently states, "Leave time pay shall be added in computing 40 hours for overtime purposes." This is consistent with contract language but is in excess of FLSA minimum requirements. I would recommend that this language not be changed unless it is also bargained into the contracts. d. Definitions of exempt and non-exempt employees should be added to the Definitions section. • 1. Definition of "Permanent, Full -Time Employee" should be reworded. 7 e. Personnel Agreement.#1 1. One of the requirements for an exempt employee is • that his or her salary is not set at an hourly rate. In other words, their work is of such nature that they are paid to perform the duties of the position and not for the hours that they work. Therefore, salaries for all exempt employees should be quoted at an annual or a monthly rate and salaries for all non-exempt employees should be quoted at an hourly rate. An exempt employee's salary is guaranteed no matter how many hours he or she works. 2. As a result, it is unadvisable to set up a compensation rate, either of pay or of time off, directly related to hours worked, especially for hours in excess of 40 in a week. In other words, if an exempt employee works more than 40 hours in a week; he or she should not receive any compen- sation or compensatory time equal to or specifi- cally for that time. 3. Two alternatives for compensating exempt employees would be an increase in salary or a flex time arrangement such as is already in place for Department Heads. 4. The three divisions of non-union personnel are • now titled 1) Department Heads & Assistants, 2) Supervisory, and 3) All other Non -Union Personnel. I would suggest these be changed to 1) Department Heads, 2) All Other Permanent, Exempt -Status Personnel, and 3) All Non -Union, Non -Exempt Status Personnel. 5. The Department Head classification would contain all department heads including the Fire Marshal/ Civil Defense Director and excluding the Fire Chief (Volunteer). 6. The "All Other Permanent Exempt -Status Personnel" classification would contain those already under the Supervisory classification with the probable exception of Office Manager/Secretary to the Chief of Police. 7. The rest of the non-union employees would fall under the third classification. 8. Titles should definitely be included in the new version of Personnel Agreement #1 so there is no misunderstanding and any new positions which are added in the City of Eagan should have • documentation assigning them to one of the above categories. W 9. The flex time policy in effect for Department Heads may remain the same but the comepensatory time policies for the Supervisory and All Other • classifications should be changed. 10. A flex time policy of two or three, 8 -hour days or for periods fess than two hours could be established for All Other Exempt Employees. 11. Life insurance could remain as is. 1. A special exemption could continue $25,000 policy for the Office Manager since she is supervisory (although non-exempt). SPECIAL NOTE: In the future, it might be advisable to create a consistent policy for all non-exempt employees. Right now, some are paid for all overtime over a certain amount of hours per day, while others are paid for. all overtime over 40 hours per week. These are not necessarily the same. D. Figure Out Regular Rate of Pay For All Non -Exempt Employees 1. Time and one-half overtime payment must be made using the FLSA's "regular rate" of pay. 2. The regular rate includes, in addition to base rates: • a. Longevity b. Shift differential c. Position premiums (sergeant, investigator, etc.) d. ,Merit step increases e. 'Any other add-ons to pay other than expense reim- bursements (such as, uniform allowance for plain clothes officers). 3. It excludes- a. 'Fringe benefit payments b. Extra compensation such as overtime pay c. Payment for periods during which no work is performed. BASIC CONCEPT: Regular rate equals pay for hours worked divided by hours worked. E. Abolish Compensatory Time 6 Make Retroactive Time and One -Half Overtime Payment to All Non -Exempt Employees for Any Overtime Earned Since April 1, 1985, Which Was Credited As Compensatory Time 1. The City Council should pass a policy as soon as possible • abolishing the awarding of compensatory time as an alternate for cash payment for all hours worked in excess of a 40 hour week per FLSA requirements for all non- exempt employees. This must be in place by October 15, but it would be advisable to do this sooner. O J 2. Compensatory time banked before April 15, 1985, should be allowed to stay on the records as compensatory time • unless the Council would want to "pay off" all comp time. Employees should be urged to use up their compensatory time in a timely manner. 3. Retroactive cash payment should be made for all compensatory time recorded for non-exempt employees since April 15, 1985. 4. Bookkeeping and payment to police officers will be more complex because of the difference between the FLSA hour allowance and the contract and actual overtime payments which have been made in a straight payment. a. The new schedule should be approved and put into effect as soon as possible. b. Great care will have to be taken in figuring out if any or what payment is due any individual in this department considering the variables. I will be happy to work with the Finance Department on this. 5. Compensatory time for exempt employees should also be abolished in so far as it awards time for specific hours worked. A flex -time policy for non -department head exempt employees could be instituted as an additional benefit. • 6. All non-exempt employees should be instructed to not work overtime unless authorized by the Employer. Note: The Employer must pay for all overtime hours even if the employee does not want to be paid for them. In other words, if an employer allows an employee to work overtime, with or without permission, that employer must pay for the overtime. F. Comply With Record Keeping Requirements for All Non -Exempt Employees 1. Employers subject to FLSA must keep records for each non- exempt employee indicating: a. Name and identifying number b. Home address c. Date of birth, if under the age of 19 d. Sex, and occupation in which employed e. Time and day on which his or her workweek or work period begins, and length of the work period f. Regular rate of pay for any workweek or work period in which overtime is worked g. Hours worked each day and each workweek or work period • h. Total daily, weekly, or work period straight -time earnings (includes one time, but not time and one- half pay for overtime) 10 i. Overtime excess compensation (the "half time" or more extra compensation for overtime) j. Total additions to or deductions from wages paid each • pay period k. Total wages paid each pay period 1. Date of payment and the pay period covered by the payment (29 C.F.R. See. 516.2). 2. The Department of Labor can require access to, or submission of, these records as well as any others it determines are necessary for its enforcement responsibilities. 3. The City of Eagan is already in compliance with most of these requirements. The Finance Department should determine which requirements need further compliance. 4. Since the workweek will be the same for all non-exempt employees with the exception of police, a blanket statement can be placed in each file (see attachement.) The workep riod will be the same for all -police personnel and a blanket statement can be placed in their files also. G. Display Minimum Wage Poster 1. This is a requirement. The posters have been ordered and will be posted. • a. Municipal Center b. Police Department c. Public Works Garage H. Take Action Regarding Volunteer Fire Department Member Status There has been some confusion regarding the Volunteer Fire Department's status with regard to the provisions of FLSA. As far as I can determine from talking to representatives from the Department of Labor, members of the City of Eagan Volun- teer Fire Department are exempt from provision's of the FLSA if they can be classified as truly volunteer. If they cannot be, the City would be liable not only for minimum wage requirements but also for overtime payments for all City employees who also serve as volunteer firefighters. In order to be classified as volunteers, the firefighters can receive compensation for reasonable expense reimbursement only. This would include such things as mileage and personal laundry. The current rate of $5.00 (or $6.00) per call is probably too high to be considered expense reimbursement only. A figure of $2.50/call would be more reasonable, and possibly one of $3.00/call - with justification. Anything higher may leave the City open to a determination by the DOL. • If the firefighters are classified as volunteers, then any City employee may serve as a volunteer firefighter without the City being liable for overtime payments for time spent as a 11 firefighter. (An employee may not "volunteer" time performing the same type of duties they regularly perform, but they may "volunteer" to do something different). Also, the City is not liable to pay a minimum wage to true volunteers. • Contributions to a retirement fund by the City are acceptable as a benefit (not compensation). Chief Childers is aware of the problems. Meetings should be scheduled with him regarding the FLSA provisions. Although enforcement of the FLSA regulations will not occur until October 15, 1985, it would be advisable to proceed in a timely manner to accomplish all the preceding steps. I will return from vacation by August 19 at the latest (the date could be sooner) and I would recommend that no official steps be taken until that time. There are many details and regulations that were impossible to relate in this brief report. Many of these should be taken into consideration, or at least understood, when imple- menting the preceding steps. The provisions of the Federal Labor Standards Act are the law. Neither the employee nor the employer can waive the provisions of the Act, no matter what their preference or hardship -is. Although there are movements afoot to offer legislation which would exclude either law and fire personnel or cities as a whole • from the provisions of the Act, there is no guarantee that such legislation has even a good chance of succeeding nor how much time this would take. Also, while employers and employees in Minnesota are generally opposed to the provisions, I have heard this is not necessarily the case in other .areas of the country where there are abuses. Therefore, the City should proceed with compliance. If you have any questions or require any more immediate information, I will be available as soon as I return from vacation. I am currently drafting specific agenda items to be presented to the City Council for official action. Administrative Assistant AD/kf/jj 12 • • MEMO TO: CITY ADMINISTRATOR HEDGES • FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: AUGUST 16, 1985 SUBJECT: AMENDMENT TO PERSONNEL AGREEMENT #1 (FLSA CONFORMANCE) In order to conform with the provisions of the Federal Labor Standards Act, it is recommended that Personnel Agreement #1 of the City of Eagan Personnel Policy be amended as follows: PRELIMINARY DRAFT PERSONNEL AGREEMENT #1 (Revised) Non -Union Personnel DEPARTMENT HEADS The follovi,ing benefits apply to all department heads which consist of the following personnel: 1. City Administrator 2. Director of Public Works 3. Director of Finance/City Clerk/Treasurer 4. City Planner 5. Director of Parks & Recreation 6. Chief of Police 7. Chief Building Official 8. Fire Marshal/Civil Defence Director/Asst. Bldg. Official Item One - Recording of compensatory time is abolished as per previous Council action. Item Two - A benefit of flex time authorized by the City Administrator has been established: a. Forty hours per calendar year to be used in that calendar year or lost. b. For periods of time less than four (4) hours. C. No cash payment will be authorized for any flex time at the time of termination of employment. Item Three - Life insurance is provided at the rate of $25,000 term insurance. 1 0 ALL OTHER PERMANENT, EXEMPT STATUS -PERSONNEL The following benefits apply to these personnel: 1. Assistant Finance Director 2. Administrative Assistant(s) - Administration 3. Administrative Assistant - Finance 4. Assistant City'Engineer 5. Superintendent of Streets & Equipment 6. Superintendent of Utiities & Buildings 7. Recreation Programmer/Supervisor 8. Park Planner/Landscape Architect 9. Administrative Captain 10. Operations Captain 11. Cable Administrator 12. Park Foreman 13. Utilities Maintenance Supervisor/Water Plant Operator 14. Office Manager Item One - Compensatory time is abolished. Any existing time recorded prior to (date of Council action) is to be used in a timely manner before December 31, 1986 or it will be erased. • Item Two - A benefit of flex time authorized by the Department Head is established: a. Flex time will be allowed per calendar year as authorized by the Department Head according to department policy. calendar year or lost. Item Three - Life insurance is provided at the rate of $25,000 term insurance.** ** Under current classifications, both Jon Hohenstein and Steve Sullivan receive $10,000 policies as non -supervisory employees. A determination will have to be made as to whether or not all exempt personnel will receive the $25,000 policy or whether insurance benefits should be covered under aseparate agreement. • I 0 ALL PERMANENT, NON-UNION, NON-E)aWT STATUS PERSONNEL The following personnel are included in this category: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Item One - • Item Two Engineering Aide III Engineering Tech II Engineering Tech I Planner I Construction Analyst Plumbing Inspector Administrative Secretary Building & Grounds Maintenance Building & Grounds Maintenance Accountant Animal Warden Supervisor/Worker Worker .The recording of compensatory time is abolished. Any overtime recorded as compensatory time from April 15, 1985 through September 3, 1985 will be compensated in a cash payment at the rate of one and one-half times the hourly rate for the hours worked as overtime. Compen- satory time recorded prior to April 15, 1985 is to be used in a timely manner until gone. - A one and one-half times the hourly rate cash payment will be compensation for all hours worked in excess of 40 hours ;n a workweek.*** *** The current personnel agreement is written as "over 40 hours a week." However, both the maintenance and clerical contracts are "over 8 hours a day" which could result in more payment in isolated instances. Which do you prefer for non- union personnel? • 0 ALL TEMPORARY. NON-EXEMPT PERSONNEL All temporary personnel (with the exception of seasonal recreation program personnel) will be compensated at the rate of one and one-half times their hourly rate cash payment for any hours worked in excess of 40 in a workweek. Included in, but not limited to, this category are the following personnel: 1. Interns 2. Cadets 3. Temporary clerical workers 4. Temporary maintenance workers 5. Election judges 6. Any other temporary office personnel Item One - No benefits will be given to any temporary employee. Item Two - Worktime to be compensated will be computed from hours actually worked during any given workweek (Sunday from 12:01 a.m. through Saturday 12:00 midnight). Please give me your comments on this draft as soon as possible • and I will prepare a final draft. Administrative Assistant 4 TRI -LAND PROPERTIES, INC.:_ 4655 Nicols Road • Eagan, Minnesota 55122 �� J (612) 452-5950 September 4, 1985 RE: Lot 1, Block 3, Sunset 4th Addition Dear Mayor and Councilmembers: At the Council meeting on Tuesday, September 3, 1985, a variance request was made and granted for the above referenced parcel. Certain concerns were brought to the Council's attention by the neighboring property owner, Mr. Charles Souza. As I was personally involved in this matter, I wish to provide information which may clarify this situation. During construction of the home at 803 Yorktown Place, Mr. Souza called the City Hall,}to express concern that this home was placed too close to the side lot line.: He spoke with Steve Hansen who checked the site plan. The site plan indicated a 10 -foot side yard setback which did not conform to the information that Mr. Souza provided. Because of this, Mr. Hansen informed Doug Reid, • Assistant Building Inspector, of the discrepancy. Mr. Reid performed an on-site inspection, verified the discrepancy and talked with Mr. Souza. Mr. Reid immediately contacted me and recommended that I obtain a variance. I applied to the City for the vaiance which application was heard on September 3, 1985. In addition, I met with Mr. Souza on site to inform him of the procedures that would be taken to rectify the problem, per recommendations of the Inspection Department. I have always found the Eagan Building Inspection Department to be organized,. helpful and professional. The quality of the department is a continuing credit to the City. Sincerely, Bradley J. Swenson Tri -Land Properties, Inc. BJS:wr cc: Thomas Hedges • Dale Peterson a El El F-1 SPECIAL MEETING NOTIFICATION TYPE OF MEETING SPECIAL CITY COUNCIL MEETING FINANCE COMMITTEE MEETING PUBLIC WORKS COMMITTEE MEETING PERSONNEL COMMITTEE MEETING DATE: 2 b0 /0 y T � TIME: (p . 3 a / • l - LOCATION: City Council Chambers aCity Administrator's Office ® City Hall Conference Room Other Location: CONTACT PERSON: ►Je ((n MEETING TOPIC COMMUNITY DEVELOPMENT COMMITTEE MEETING OTHER: SPECIAL ADVISORY PLANNING COMMISSION MEETING SPECIAL A.P.C. SUB -COMMITTEE MEETING OTHER: SPECIAL ADVISORY PARKS & RECREATION COMMISSION MEETING COn2mun i Cc��on S �'Porf �tcd�e� Fe e (e. 4001ASf,ca I rPar-f�ons C4 he r, SPECIAL ADVISORY PARKS & REC. COMMISSION SUB -COMMITTEE MEETING OTHER: SPECIAL ASSESSMENTS COMMITTEE MEETING JOINT BURNSVILLE/EAGAN CABLE COMMISSION MEETING OTHER: POSTED FOR PUBLIC NOTIFICATION BY THE OFFICE OF THE CITY ADMINISTRATOR DATE: 9 q P$ TIME: b . zZ aIYK . MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 23, 1985 SUBJECT: SPECIAL CITY COUNCIL MEETING Please note that the Special City Council meeting is scheduled for 7:15 p.m. The City Administrator and Director of Finance will be presenting the new developers escrow before the Planning Commission at 7.00. According to the Subdivision Ordinance, there is a requirement that the Planning Commission hold a public hearing for any ordinance amendment and their recommendation will then be presented to the City Council. Hopefully, the Plan- ning Commission action will be done in time for the Special City Council meeting to begin at 7:15. 1986 BUDGET EXPENDITURE SUMMARY Enclosed is a copy of the revised budget expenditure summary. Please replace the document sent out on Friday with this new summary. PERSONNEL The pretermination conference was held at 1:30 p.m. this afternoon for Anna Goers. Ann chose not to appear at the conference and according to the Union Steward, is considering resignation. The City Administrator will provide a verbal update after the budget work session tomorrow evening. City A \I dministrator Special Note: Anyone attending the OPUS groundbreaking ceremony at 11:00 a.m. tomorrow morning at 1305 Corporate Center Drive, has been asked to wear boots due to the muddy conditions. 0 SPECIAL CITY COUNCIL MEETING TUESDAY SEPTEMBER 10, 1985 6:30 P.M. I. Dr. John BuBois/Communications Report I1. 1986 Budget III. Fee Schedule Adjustments IV. Quotations for Accoustical Partitions V. Other 0 MEMO TO: HONORABLE MAYOR 8 CITY • FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 6, 1985 SUBJECT: SPECIAL CITY COUNCIL MEETING Communication Systems Enclosed is a copy of a report prepared by Dr. John DuBois that provides a complete analysis of the existing communication system and a proposal for new communications equipment. Dr. DuBois' presentation impacts many of the department heads, therefore an invitation was extended to those department heads using mobile equipment to attend this portion of the Special City Council Meeting. Their availability may provide some answers to questions that members of the City Council might have regarding the condition of existing equipment. There is no action required at this meeting in terms of a commitment for acquisition of equipment. However, action is appropriate to accept the report that was prepared by Dr. DuBois. 1986 Budqet Enclosed is a copy of a memorandum and several attachments for • review of the proposed 1986 Budget. If there is any additional information required for more in-depth budget review, please contact this office and efforts will be made to prepare the necessary attachments. Landscape Partitions Quotations were received for the purchase and installation of acoustical panels for work stations located in Finance, Administration, and Planning. The low bidder is Miller Davis in the amount of $8,152.80. The other quotation was received from JAR in the amount of $8,699. The architect's estimate was $9,014.30. It is the recommendation of the City Administrator that the low quotation be received from Miller Davis in the amount of $8,152.80. Fee Schedule If time permits, the City Administrator will review the present and proposed fee schedule changes for various license and permits that are required by the City of Eagan. 0 SPECIAL CITY COUNCIL MEETING PAGE 2 • Informative Multi -Family Housing Revenue Bond Policy The policy that was adopted by the City Council in 1984 states specifically "a Public Hearing to consider multi -family housing revenue bonds shall not be considered until after a preliminary plat is approved for multi -family housing project by the City Council." There was confusion at the last regular meeting as to whether a public hearing and multi -family housing revenue bonds can be considered before a final plat is considered. The City Administrator was in error with his interpretation. A public hearing can be set for the Thomas Lake Project at any time, which is consistent with all the previous multi -family housing bond programs that have been considered by the City Council. Fair Labor Standards Act Enclosed is a copy of a lengthy memo from the Administrative Assistant regarding the Fair Labor Standards Act. This memorandum was described at the last regular City Council Meeting as being lengthy, but should be regarded as a report on an issue that greatly impacts our community. This memorandum has been reviewed several times at joint staff meetings by Administrative • Assistant Duffy and the City Administrator and the City is in a posture to implement changes that will bring the City into compliance with the FLSA legislation. The FLSA legislation, as it impacts local governments throughout the country, is a real heated issue and apparently there are some signs that President Reagan will relax the impact of FLSA on local governments by excluding Police and Fire because of their unique scheduling needs. If this happens, the impact as expressed in this memorandum will lessen considerably for our community. Administration has prepared a letter to Representative Frenzel and Senators Boschwitz and Durenberger for the Mayor's signature regarding this issue. Tri -Land Properties Correspondence Enclosed is a letter from Brad Swenson, representing Tri -Land Properties Inc., to the Mayor and Council providing some explanation about the variance that was granted for Lot 1, Block 3, Sunset 4th Addition. The City Administrator has reviewed the matter with the Chief Building Inspector and is planning a meeting with Mr. Charles Souza on location to review allegations that several homes that have been built or are under construction, did not meet the uniform building code requirements. A full report will be provided by the City Administrator following this meeting. U* r City Administrator 0 MEMO TO: HONORABLE MAYOR & CITY COUNCIIMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 6, 1985 SUBJECT: PROPOSED 1986 BUDGET Budgetary adjustments were made to each General Fund Department as directed by the City Council at the August 27, 1985, Special Budget workshop meeting producing a net reduction of $601,500. The revised budget, per budgetary reductions, is $6,007,970. Generally speaking, most of the personnel requests were reduced from the Administrator's proposed budget. Police personnel were reduced to 2 officers, Assistants for both Parks and Recreation and Planning were revised to reflect an entry level management position. Hours for the clerk -typist in Finance were reduced while a computer intern was added. Additional research was performed by the Director of Finance for a review of the Legal Department expenditures. All information was received from the City of Minnetonka regarding their legal department. See the attached memo. • Most of the Capital Improvements including new equipment and replacement items were reduced for this review session, including -a$40,000 reduction for the Parks tanker truck. Capital items included in the budget were limited to a $50,000 appropriation for the garage addition, police cars and consideration for small equipment. Part of the equipment cut by these capital adjustments are vehicles needed for new employees, i.e., building inspectors. The original budget presented by the City Administrator provided for both new equipment and replacement of old equipment, without any consideration for the sale of equipment certificates. A 1.8 mill rate increase is necessary under the Administrator's budget, however property taxes are reduced as a result of the recent increase in homestead tax credit relief. By reducing capital and the contingency accounts, there are no longer dollars budgeted for the new communications system. There were no line item adjustments made to the operating budget, such as motor fuels, operating supplies and other items. These accounts were carefully reviewed by the City Administrator and budgetary adjustments are reflected in the Administrator's original budget. 0 1986 PROPOSED BUDGET SEPTEMBER 6, 1985 • Revenues were reduced from $6,609,470 to $6,007,970, a net reduction of $601,500, which is equal to the revised expenditures. Reductions occurred in four basic revenue accounts: Original Estimate Revised Taxes (1 mill reduction) $3,379,050 $3,161,450 Permits 770,750 585,350 Charges for Services 565,350 426,850 Program Revenues 460,000 400,600 TOTAL REDUCTION a $601,500 Attached are new summary sheets that include both revised revenues and expenditures. Also enclosed are detailed expenditure sheets for each department reflecting the changes that were proposed by the City Council. These sheets are numbered to allow easy insertion into the Budget workbooks by department. Also attached is a copy of the fire truck restoration proposal as requested at the last Budget session, and the proposed Burnsville/Eagan Cable Communications Commission budget for 1986. The city of Burnsville is planning to review the Cable budget at a workshop on Tuesday evening at their budget . work session. SUMMARY An increase in manpower is necessary for 1986. The number of new manpower should reflect increased city services due to a population explosion during 1984/1985. Each department is expanding to reflect the volume of traffic and business encountered with the delivery of city services. Capital expenditures are needed and, hopefully, consideration can be given to funding a portion of the capital request presented in the Administrative budget. One alternative to funding capital is a partial budget consideration combined with equipment certificates. If revenues exceed projections (excluding taxes) a sale of equipment certificates is cancelled late in 1986 and the equipment is funded by the General Fund. Additional revenues can be provided in 1986 if the general license and fees are adjusted. Is 1) • PROPOSED 1986 BUDGET SEPTEMBER 6, 1985 For summary purposes, the following is a breakdown by department for proposed manpower and capital expenditures for 1986 as revised for discussion at this budget meeting. City Council Revisions Admin. Admin. Manpower Manpower Capital Capital Mayor & Council ---- ---- --- ---- Administration ---- --- $ 6,150 $ 6,150 Finance/Clerk Elections .5 1 3,450 3,450 Legal ---- ---- --- ---- Planning 1 1 6,730 15,730 General Gov't Bldgs. ---- --- 3,000 3,000 Cable ---- ---- ---- ---- Police 2 4 111,300 171,300 Fire ---- ---- 5,400 45,400 Protective Inspections 2 1/4 2 1/4 4,000 26,000 Animal Control --- ---- ---- ---- Civil Defense ---- --- 2,800 19,100 Ambulance Service ---- ---- --- ---- • Public Works/Engineering (3/4) (3/4) 15,700 27,500 Streets & Highways 1 1 82,300 198,800 Parks & Recreation 1.8 3.25 5,990 126,990 ,.Tree Conservation ---- ---- 7,000 49,250 TOTALS 7.8 11.75 $253,820 $723,720 City Administrator TH/JJ Enclosures C 1 I MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: SEPTEMBER 6, 1985 SUBJECT: LEGAL FEES Per the City Council's direction at the August 27, 1985, budget meeting, the Finance Department has assembled payments for legal services for the years 1983, 1984, and 1985 (through August). These costs have been as follows: PAID TO HAUGE, SMITH, ETAL: (YTD -AUGUST) 1983 1984 1985 Prosecution $33,548 $47,500 $37,038 General Services 33,419 33,465 26,999 Development 11,724 10,161 13,761 (Billed Back Out) Other Miscellaneous 24,939 20,848 5,465 Special Assessments 52,646 73,127 TOTAL $156,276 $185,101 $83,263 PAID TO OTHER FIRMS: 11,129 25,645 2,100 GRAND TOTAL $167,405 $210,746 $85,363 (1)These costs are recorded here in the year of the bond sale. Paul Hauge bills on installments so actual cash disbursements are no reflected in the year of the expenditures. The hourly billing rates by year are as follows: Prosecution $35 $45 $50 General $45 $50 $55 I also reviewed the use of an in-house legal department with the City of Minnetonka. They have a department of four people consis- ting of the city attorney who handles civil matters, city council meetings, etc., an assistant city attorney who handles prosecution and easement and condemnation activities, a para -legal and a legal secretary. Liability insurance and property records are handled in this department in addition to the usual legal matters. They occassionally (although not often) use outside legal services. • 11 • • • • MEMO TO CITY ADMINISTRATOR SEPTEMBER 6, 1985 PAGE TWO Department Expenditures/Budgets Have Been as Follows: 1983 $185,000 Actual 1984 $202,000 Actual 1985 $195,000 Estimate 1986 $217,000 Budget The year 1984 included outside costs of $59,000 which reflect a period of time during which one attorney left and was covered by an outside firm until the new person was added. The salaries are approximately $48,000 for the city attorney and in the range of $30,000 - $32,000 for the assistant. The first full-time city attorney left at retirement, the second was there for approximately three years and left for a judgeship, the third was also there for approximately three years and left to join a larger firm. This turnover rate has not caused a problem to this point. This information is rather general and the total concept would probably require substantial additional review prior to the formula- tion of any recommendation. a- Q Fina a Director/City Clerk EJV/kf CUSTOM FIRE y a Airport Road • P.O. Box 577 -0 Osceola, Wisconsin 54020 • (715)284-2555 MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department The following modifications and refurbishing to be completed on your C-900 Ford/General Fire Department Pumpers. ' CHASSIS CAB: The Ford chassis cab is to be stripped of all chrome and electrical fixtures/ accessories incAuding rear view mirrors, spotlights, emergency lights, grille, bumper, and front cab fenders, left and right sides. The entire chassis cab exterior is to be power sanded and hand sanded to a smooth finish, removing all scratches and chips in the original paint coatings. The surface rust damaged areas are to be sanded to bare metal, properly prepared with rust preventative and properly primed. Fender attachment areas, left and right sides, to be repaired with all rust damaged areas being cut out and new metal fabrications being welded in position and properly filled. (Engine No. 6/1971 Pumper) The right.front cab door, upper rear corner, to be repaired to properly fit door opening. Mirror mounting area to be straightened prior to refinishing. L_J The entire exterior of the chassis cab is to be painted with nonsanding zinc chromate primer and sprayed with two full coats of acrylic enamel with urethane hardeners and gloss additives. After final painting, all chrome trim and electrical fixtures shall be reinstalled, using new fasteners where necessary. • Cab entrance step areas to be trimmed with polished 4 -way aluminum treadplate material. All chrome and electrical fixtures to be properly cleaned and polished prior to reinstallation. FIRE PUMP COMPARTMENT: The left side fire pump operator's panel is to be completely disassembled, removing all gauges, controls'and nametags. Original pump panel area to be overlaid with brushed stainless steel, equipped with new brushed stainless steel full width integral light housing. A full width, brushed stainless steel tilt -out style pump gauge panel to be fabricated and installed complete with polished stainless steel hinge and double adjustable grip latches. Original pump pressure and pump compound gauges and individual discharge pressure gauges to be removed and exchanged for two new 4-1/2 inch diameter pump pressure and compound gauges, and six new 3-1/2 inch diameter individual discharge pressure gauges. All gauges to be Span Sub -Z II, liquid -filled, freeze -proof type, properly identified with permanent metal nametags below each gauge. Brushed stainless steel panel overlay to be properly drilled and fitted prior to final painting and reinstalled after final painting. Sides of stainless steel to be trimmed with polished aluminum extrusions. A new, 3-1/2 inch i.d. large diameter remote-controlled discharge valve • to be furnished, located inside heated pump compartment with discharge outlet located on right side apparatus body. Discharge to be equipped with 4 -inch Storz adapter with 4 -inch Storz x 2-1/2 inch NST reducing adapter with NST cap and chain. Airport Road • P.O. Box 577 i Osceola, Wisconsin 54020 • (715) 2842555 • MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department CREW COMPARTMENT: The body -mounted crew cab to be entirely stripped of all original paint coatings and trim accessories, interior and exterior. Crew cab doors to be removed. Entire interior of crew cab to be disassembled with all seating removed and floor sections disassembled and discarded. Crew cab doors to be disassembled. Crew cab interior and exterior to be stripped of original paint coatings (chemically or sandblasting) and prepared for new refinishing. The interior of the crew cab floor, upper and lower levels, is to be fitted with new polished 4 -way aluminum treadplate fabrications, bolted in position and removable. 1i The interior crew cab seating areas are to be recovered with black naugahyde, including new foam cushions. '-The interior crew cab rear window is to be removed and discarded. The original rear window opening to be enlarged and equipped with a new sliding rear window unit. The interior and exterior of the crew cab area is to be properly prepared and • repainted, same as specified for above chassis cab. Interior crew cab doors and interior of crew cab to be lined with Antiphon 13 sound dampening pad and overlaid with 1 -inch thick naugahyde covered foam sound insulation material. Material to be applied with adhesive and aluminum fabrications in all corners. After final painting, new aluminum crew cab floor sections to be reinstalled with neoprene rubber liners between all aluminum and steel mounting areas. APPARATUS BODY MODIFICATIONS/REFINISHING: The entire apparatus body shall be stripped of all accessories including: compartment doors, hinges, door latches, handrails and brackets, lighting fixtures, drip mouldings, wiring, pump control rods, pump pressure gauges, pump nametags, compartment floors, compartment shelves, and all runningboards and steps. The original compartment door hinges are to be removed. New polished stainless steel piano -type hinges to be furnished and installed on all compartment doors and crew cab doors prior to final assembly and refinishing of apparatus body. New stainless hinges to be polished for chrome -like finish, bolted to doors and body using hardened button socket headcap screw fasteners. Doors to be properly fit with new hinges and removed for body finishing. • OPTION: Remove and discard original small -diameter chrome plated D -handle double point latch assemblies; furnish and install new large diameter D -handle chrome latch assemblies, complete with bent rings and neoprene rubber door skin gaskets. Please add: $300.00. Page 2. Alrport Road • P.O. Box 577 • Osceola, Wisconsin 54020 • (715) 294-2555 • MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department APPARATUS BODY MODIFICATIONS/REFINISHING-: Cont'd. OPTION: Furnish and install new painted galvanized steel fabricated adjustable compartment shelves, complete with polished stainless steel track assemblies. Shelves to be located in all full height compartments. Please add: $250.00. OPTION: Furnish and install new 5 -inch diameter chrome plated interior 12 -volt light fixtures in compartment tops and under all shelving areas. Please add: $200.00. Original rear mounted booster hose reel with hose and nozzle to be removed and exchanged for above specified body modifications. Entire apparatus body, exterior and compartment interiors, to be sandblasted to a new white metal finish and properly prepared for refinishing. Fabricate and install new polished 4 -way aluminum treadplate runningboards and compartment floors and rear step platform area. Runningboards to be fabricated of .125 -inch polished 4 -way aluminum treadplate material, designed to replace original steel runningboards. Runningboards to be installed, removed, and re -installed after final finish painting. Rear apparatus body compartmentation to be removed and discarded. New full • width rear compartment to be fabricated with rear body paneling constructed of polished 4 -way aluminum treadplate material. A new, full -width roll -up style "shutter door" to be furnished. Door to be minimum 60 -inches wide, 30 -inches high, to provide unobstructed compartment opening. Remove original 500 gallon capacity water tank and discard. A new 750 gallon capacity booster tank to be fabricated and furnished. Tank is to be constructed of pickled and oiled heavy plate steel with "stress relieved" construction, rectangular T-shaped, complete with forward filler stack and interior vent. Tank interior to be sandblasted and spray coated with Super Tank Solution. The tank is to be of the wirefeed welded construction inside and out, provided with interior baffles per NFPA Requirements. Tank to be equipped with removable top section with hold down bolts not exposed to water. Tank to be designed to replace original water tank, installed with proper regard to weight distribution and easily removable from the body. Tank bottom to be fabricated of quarter -inch steel plate. Ends to be fabricated of 3/16 -inch steel plate. Sides and top to be fabricated of 10 -gauge. Tank to be equipped with eight individual removable magensium annodes, one per baffled compartment. Original tank level gauge and discharge and suction connections to be removed and discarded. New, 3 -inch i.d. tank suction sump area to be furnished, complete with removable clean-out plug. Water tank exterior to be vinyl wash primed, zinc chromate primed, enamel painted and rust -proofed prior to installation in the apparatus body. A new, 3 -inch i.d. Elkhart brass ball valve to be furnished, located between is tank and pump suction inlet. Valve to be installed with flexible connection designed with no elbow between tank and pump. Tank suction valve to allow for 550 gallon per minute flow from tank -to -pump. 44, j• � r: ��- aa�l �� :. y. � c^ R sir • Airport Road • P.O. Box 577 • Osceola, Wisconsin 54020 9 (715) 294-2555 MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department APPARATUS BODY MODIFICATIONS/REFINISHING: Cont'd. Two 3 -inch i.d. galvanized pipe discharges to run through tank interior with outlets located at rear of apparatus body above rear compartment door. Outlets to be located per Customer's requirements, piped to original rear discharge valves. Two 1-1/2 inch i.d. galvanized pipe discharges to be furnished through tank interior with outlets located at rear of apparatus body, above rear compartment door. Two new 1-1/2 inch locking style brass ball gated discharges to be furnished, piped to above specified rear 1-1/2 inch outlets. Valves to be Operator's panel controlled, located inside heated pump compartment, equipped with individual 3-1/2 inch diameter pressure gauges. s Original hosebed mounted ladder compartment to.be disassembled and discarded. Three new galvanized steel. triple -formed adjustable hosebed dividers to be fabricated and installed in main hosebed area. Dividers to be equipped with vertical wood liners to prevent snagging of hose, fully adjustable per Customer's requirements. • OPTION: All vertically hinged compartment doors to be modified to include installation of stainless steel rod/spring-style door holder assemblies. Door holders to be designed to hold compartment doors in the "Open" and "Closed" positions. Door holder assemblies to be bolted in position and removable, designed to replace original chain -style door stops. Please add: $400.00. After proper sandblasting, body exterior and interior of all compartments shall be power sanded for smooth finish. All rusted areas to be sandblasted and properly caulked prior to refinishing. Rust damaged areas to be cut out with new metal fabrications welded into position. The entire apparatus body and crew cab area , after proper paint removal, shall be machine sanded, vinyl wash primed, zinc chromate primed, and sprayd with two full coats of acrylic enamel with urethane hardeners and gloss additives. After above specified painting, the entire apparatus body is to be re -assembled, using all new zinc plated hardened fasteners. All compartment doors to be reinstalled with polished stainless steel piano hinges bolted in place with hardened zinc plated fasteners. New compartment door weatherstripping to be provided on all compartments and crew cab areas. All chrome and electrical fixtures shall be properly cleaned and re -installed on apparatus body using new fasteners. Any damaged wiring and light fixtures shall be replaced with equipment and pricing to be approved by the Fire Chief. • The entire apparatus body and crew cab areas to be rewired with new master loom extending from chassis cab to rear of apparatus body. New 10 -wire junction block shall be furnished and located inside rear compartment. All wiring shall terminate at the 10 -wire junction block and extend to individual light fixtures throughout Airport Road • P.O. Box 577 a Osceola, Wisconsin 54020 0 (715) 2842555 MODIFICATIONS AND REFURBISHING FOR: Eagan Fire Department is APPARATUS BODY MODIFICATIONS/REFINISHING': Cunt'd. the body compartmentation. All compartment light fixtures shall be rewired and new bulb elements to be furnished. After completed modifications and refurbishing per the above specifications, the chassis cab doors shall be relettered with hand -painted gold leaf with black shading. The apparatus body is to be striped with gold stripe and black trim lines. Full length, 2 -inch wide ScotchLite Safety Stripe shall be provided, running full length of apparatus body, left and right sides. The entire fire pump system shall be recertified in accordance with new NFPA test standards. Certification to include pump pressure test, pump vacuum test, recalibration of pressure gauges, adjusting pump packing, change pump gear lube, lubricate pump system, and a 2 -hour recertification test with proper recordings and recertification forms. • Page 5. ill 1 f Airport Road 9 P.O. Box 577 -0 Osceola, Wisconsin 54020 • (715) 2942555 • REFINISHING/REFURBISHING FOR EAGAN GRASS RIG NO. 7, 1972 FORD CHASSIS CAB: Remove all light fixtures, chrome accessories, etc. Power sand entire chassis cab exterior to a new smooth finish. Cut out all rust damaged areas; weld in new steel fabrications and properly fill. Prime entire chassis cab exterior and repaint with acrylic enamel with urethane hardeners and gloss additives. Sand entire exterior of apparatus utility body including compartment doors and interior cargo areas. Overlay rust damaged areas (cargo area) with new aluminum 4 -way treadplate fabrications after proper sandblasting and corrosion treatment. Remove existing electric rewind 1 -inch booster hose reel with hose and nozzle. Exchange for two new Hannay chrome plated crank rewind 5/8 -inch hose reels, complete with 100 ft. of 5/8 -inch industrial hose with trigger nozzles. Hose reels to be piped with two 3/4 -inch ball style valve discharges. Repaint entire utility exterior and interior compartments and restripe body and cab. is Hand-painted gold leaf lettering to be reapplied to chassis cab doors. 0 BURNSVILLE/EAGAN CABLE COMMUNICATION COMMISSION Proposed Budget - General - 1986 Sources of Funds Balance Forward $41,000 Interest Income 1,500 Contributions Eagan 24,050 Burnsville 24,050 Total Revenue Expenditures Personal Services Administrative Salaries 31,700 City/Staff Support Wages 5,000 Benefits 10,450 Travel Expense 500 COffice Supplies 500 Other Charges & Services Professional Services - Legal 15,000 Professional Services - General 10,000 Postage 250 Membership Dues 4,000 Conferences 9,000 Miscellaneous 4,000 Capital Outlay Office Furniture 200 Total Expenditures - Personal Services Administrative (Regular) The Commission will have the services of one full-time administrator for the year. City Staff Wages (Temporary) The Commission will require clerical support from City staff. 2 / 47,650 {,0• 42,250 200 $9 31,700 5,000 • C� J Cl r1 U Burnsville/Eagan Cable Communication Commission Page 2 Benefits Benefits are computed as percentage of salaries. Travel Related Commission activity 40 miles/week x 50 weeks at $.25/mile. Total Personal Services Supplies, Repairs & Maintenance Office Supplies Includes pencils, paper, staples, copy machine use, etc. Other Charges & Services Professional Services - (Legal) Computed as 20.84/hrs./month for legal services at $60/hr. for 12 months Professional Services - (General) These services are for technical, financial, auditing and consultant services as the Commission may deem necessary computed as 20 hrs./month at $42/hr. for 12 months Postage Membership Dues - membership to Minnesota Association of Cable Television Administrators (MACTA) as determined by MACTA's formula. - membership to the National Association of Tele- communications Officers & Advisors (NATOA, 10 x $60) - membership to access organizations x 2 Conferences This item covers the estimated cost of each • Commission member and/or staff to attend one conference per year, including fees, travel and related expenses. 10,450 500 $47,650 500 15,000 10,000 250 1,400 600 2,000 9,000 n C C Burnsville/Eagan Cable Communication Commission Page 3 CMiscellaneous • This item covers minor expenses. Capital Outlay Office Furniture Total Budgeted Expenses 4,000 200 r1 U • BURNSVILLE/EAGAN CABLE CONMUNICATIONS COMMISSION • Proposed Budget — Access, 1985 • 0 Balance Forward 1-1-85 Grant From Group W Invested in a Money Market Insured Checking Account $64,000.00 Gain 4,000.00 TOTAL REVENUES . . . . . . . . . . $68,000.00 Expenditures Public Access Support 68,000.00 TOTAL EXPENDITURES . . . . . . . . $68,000.00 1 11 0 0Lei ilpita�1:VII aa1 i,u1 it • a. i � •+ tea• 1,988,514 2,542,723 2,886,320 58,375 55,386 53,900 390,570 435,469 413,450 972,565 904,463 931,870 177,809 209,096 403,300 37,045 38,222 38,200 47,339 78,008 60,000 52,922 58,375 37,600 379,117 388,295 297,000 37,434 3,379,050 3,161,450 15,082 59,030 59,030 318,342 770,750 585,350 19,141 1,194,800 1,194,800 152,768 565,350 426,850 39,197 39,230 39,23D 36,872 90,000 90,000 7,847 50,660 50,660 120,833 460,600 400,600 4,104,26 4,710,037 5,121,640 747,516 6,609,470 6,007,970 217,600 • I jI � I ��l��k`3glp�•' �p�O�o�p�8885i��,I}t`�� ' I I I I i I ^ i b M Ith iMM�Nf to •- IN Ij•Vf j r� m^ t`N [� I ti^i �IR EQNt� I i M•= i IS S R 9 m A �o�� A -wig I❑� IInn yy�� nn ��++ 55��+II��++ q p� li{N N� iad^Nti I N i NRI 1� 1 I l I l 1 9 l �-^ N N m IP�Sii�R�D uini I I I 1 I i i N NN It�� m I�{NNti MN IKl �t1 iY � 231 t4'iti Kiri��2tl �`oo m� .�p ,o a•��f`n �tf; Fdtl i+i�'e'.- QM I I I I I 44 ("tO MMMMMMMMMMMM (r�(+�M�f�l �'l� MMMMMMM� I I I • • l ) ) ........... . ...................... . t i• v. 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ODO'Z 000'Z L90% -- 000'Z-- Zll't"- --- "O'LE-90h'Z --- 3xymom-wo'E OOD'l 'OOO'L 0 000'L 0L£'t 5£9 L63'l WLIv=/MLiflamm a13E 0 0 6 0 0 0 0 = EB m9h££ i -'-0----0 --- 29L 0-0-0-0 ---SAnp_.t-9r9E-I, 0 0 95 0 0 0 0 1SCU AMU WE [,.I 0 0 ODS 0 0 0 0 L=%M 9kll`t U ftpE l 0.00'OL ODO'OL L91'E 005'L 950'£L '-- l9h'S--- 6OL'6 - - -- 1lDGM MO .1) 3M 0t�.c 0 0 0 CM 0 0 DMI➢13yiIfil3 Ea i 099'L C991L 06912 ODD'L 056'9 SLE'Z OL9'll DLH maim tz-9E „I - 0 --- 0 ---0 ---0" £$ELf1LZh.IIAtl ID JS�IIRII—zL9£-". 0 0 0 0 L9h OLO'Z 90h'L T1dMUld-JkM MdS LL9E , 000'Oi 000'oE 0 ODD'LE h!Z'CE LLL'CE 0 SINMS,3M NO 1STIEW OL9E Q3S7w 3LtlbR1.S3 O.LL .Lima 7dum •Mita/ Way 9061 --- 9961 9B O£ 9--t--_h861£961Z86t - tmtdreom at ' it 0 0 0 Fes. law The impact on the mill levy for 1966 is proposed as en increase of 8.59% or 1.808 mills. The mill rate would increase A= 21.039 to 22.847. 1995 Final 1996 Estimate Assessed 9Auattm $2M,032,411 $217,535.573 19E5 Final to 1986 1986 Revised Revised Obarze $217,535,573 1985 Ebyable Final Based m Revenue DAUPt Lxxesae Increase levy mat Full Rabe 6mmat Mill Rabe (D crease) flat Mill Rete (Decrease) Debt Service $890,000 4.405 $907,000 4.166 (.236) $907,000 4.169 (.236) General Fund General Levy 2,932,152 14513 3,6g7,030 16.995 2.482 3,697,030 16.995 2.482 Special Levies 444,268 2.199 444,258 2.042 (.157) 226,672 1.042 (1.157) Subtotal - General Fled 39316,420 16.712 4,141,298 19.037 2.325 3,923,702 18.037 1.325 Road & Bridge 210,322 1.041 221,666 1.019 (.022) 221,669 1.019 (.022) Total Before Fiscal Disp. 4,476,742 22.158 5,259,967 24.225 2.067 5,052,371 23.225 1.067 Less: Fiscal Disp. Distribution (225,445) (1.119) (300,000) (1.318) (.259) (300,000) (1.378) (.259) REP 0MS $4,250,7 1 21.039 $4,9613,967 22.847 1A)B 4,752,371 21.847 .BOB CM CFEAGAN • COM F1R0: 0i 9MN1e CF E1ffQm11UM DUFASE (DE=) .. ADIISQ•ENIS- I: 1583 1984 1985 Y.T.D. 1986 DEM ---1986 ADM. 1986 DN. CE93UPfIIN ACTUAL AC11NL APR[IP 5/31/85 1EQASI FiEtM. FEVMn FSWHI. CAP CAMM (i NERAL Qi 01 MAXI? AND MMM /. x,M-43,590"-"32,070- 13,859 - - 41,950 -- 41,90 -- 02 ADi 146,773 199,512 198,280 101 258,121 258,120 05 FINANCE 258,569 344,978 346,360 140,033 480,480 W18,640 05 [FOAL - _.- ---101,398 ' -101,971 114,000 - 42,031 130,000 130,000 ... 08 FLWMU AND 61,732 93,525 122,090 45,243 198,670 175,810 (22,000) 09 (;Q'�RAL 00V7 aMLE ✓(B 46,498 80,848 73,660 31,283 161,980 89,9a) '--10 CME 7V--- 00---0----- . -0 .. 0-' 68,550 "- 68,550 -" Mej 7,760 - 0 (7,760) 0 0 0 0 7,760 0 --- 0. (9,000) (16,760) 0 0 646,108 864,824 886,460 318,108 1,339,750 1,212,990 1,197,500 (6,490) (9,000) (15,490) PIH.IC SAFEIY: -11 FII.Ice- 1241-1,550,612-1;640,910-632,710-2,172,110--2,016,170 --1i908,73D-(475420?--(6D,00D)-{10/,410 12 FIRE M,612 266,539 301 35,597 W15,670 413,970 373,970 0 (40,OOD) (40,000) _ 13 PR7IELTIVE R5PEL77US 170,0550 208,65/ 240,160 97,702 812,500 423,170 401,200 0 (M.ODD) (22,000) - 14 AIMML 01- ------... 23,227 -- 28,514 29,MD 10,352 33,610 32,460 32,460 -- ---0.__._ . -0 .. __... 0 I: 15 CIVIL MINE 684 7,248 10,350 8,807 22,560 71,160 5,860 0 (16,370) (16,300) 16 WHIANI£ SERVICE 25,949 -1,875,073 28,373 31,350 0 37,920 37,980 31,920 0 0 0 2,089,973 2,217,710 785,168 3,554,370 2,945,880 2,760,140 (47,440) (138,370) (185,740) RH.IC WMG: 21 PLELIC kUdG/RGNE UM 25,832 319,777 342,160 124,431 416,110 415,040 403,240 0 (11,800) (11,800) '..�-22 SEMS AND HMOM- 502.7W-534,027--"759.500----�1,S�u"-1.151.100 --933.70) - 817.200-- -0-(116.500)-(116.500) ._ _.. .. .._. 788,5355 853,804 1,101,660 348,956 1,567,210 1,348,740 1,720,440 0 (128,300) (128,370) . PAW AND FEJUTICN: 31. PAFIG AND IE);IQ•ATICN -- 1Fj2,048-475,062 "-614,530-Z37 I. 32 THE MEMATRN 18,567 27,Z74 43,560 2 -- _ -- - _ 470,615 502,35!5 658,090 239,0 WJ,Vw 7iqulu (cu,v 1co,ju) u0J,0u1 - uy 117xu--'--.--- "I ,310 866,520 - 816,370 667,030-(28,340)-(121,000)--(149,340)- ,29-i 99,470 95,700 53,450 0 (42,2;0) (42,750) 41 03ED40M .. _ to ia• a a,•a n •o. 0 0 217,720 0 0 0 217,727 0 5,898,560 189,79D 189,790 109,410 189,790 189,790 109,410 3,780,332 4,310,931 5,121,640 1,751,837 7,617,110 6,609,470 6,007,970 00 1,308,157 1,228,935 1,745,220 -- IML (i14.31AL----- 3,780,332 - 4,310,93/ " 5,121,640 4,141,300 4,141,300 2,468,170 2,468,170 (82,270) (438,850) (521,131) u O,wy,Y(u O,wa,ylu o,Wl,7P1 ----- (601,500) J J e ,aJ A r 1985 A EAGAN (OPTION 021 DIVISION•- BUDGET OKSHEET -BY OBJECT AS OF 7-02-85 OE 1 9) 01._rENERAL... .. ._..__. __. _....._. DIV 01... MAYOR , AND COUN:IL .. _.___..........___.._.-.,....... _-_-__-.__....... ....______ II'�OBJECT DESCRIPTION 1985 1986 1986 1986 .� 1983 ,. 1984 1985 Y -T -O EST DEPT MGR COUNCIL ... ACTUAL ACTUAL AZPROP 05-31-85 ACTUAL REQUEST RECOMMO • 1.' 4130 SALARIES 6 WAGES -TEMP _- 15605 18907 13901 7997 I 25203 I 25200 T 18900 I I" � I-...............'-"--..........................................................------...........---"•.---"'-.........."-......--. 4143 ACCRUED RETIRE BENEFITS 402 483 510 266 I 693 I 69D I 520 T I- • ..................................................................................-•---------------•-------------------------------- 415U ACCRUED INSUR BENEFITS 8911 11526 1631 4922 I 11777 I 11770 I 11750 1 •...........................................................................................-....--------------------------------- • •••• TOTAL PERSONAL SERVE -ES 24119 30912 27)4) 13125 1 37663 T 37660 I 31170 1 - A 4332 -USE FO ...............AL ..............• 34........87................ ..............7.....10] I 100 ......=.........I.................... • 4361 INSURANCE 3787 9818 333 144 I 1293 1 1290 T I �' • - 4410• MISCELLANEOUS ••••••••••••••••• 735•••••• 11U7 ••••••.500 -•••••••.••..••..•• ................ I ----50]-I---- S00 I -••••---------------------------- 4411 ..? . ....... .......... • �......... REN:ES-B-......:••••......1628......16tl2...............................I....2307.1....2300.I.........7.................... • i- 4412 DUES 6 SUBSCRIPTIONS 35 103 I 103 I 100 I I • ----------------------------------------------------- TOTA. OTHER SERVICES 6 LH 6217 1267tl 313] 734 T 4293 I 4290 T I....-......................-.........-.....-..-.....------.-. I. .' ` •••• TOTAL. AMOJNTS' THIS -DIVISION--._---31138..--.43590.•._-32077_____13859-----------------------------------1----41953------1----41950-- _-_--_-__-I---4195D_I-_41950-I---35460-I...............-.. '- • 0 W 1985 CITY OF EAGAN YOPTION 021 OTVISION.- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 4 01 GENERAL DIV 05 FINANCE...,.__._. ._..__ ... ........__._.. ._._.. _. _... __..-.__ ._.,_ ___.... ...I 1 ' OBJECT OESCRIPTPON 1985 1986 1986 1986 1983 1984 1985 Y -T -D EST DEPT _ MGR COUNCIL . _ '• !• ACTUAL ACTUAL APPROP 05-31-85 ,., ACTUAL REQUEST RECOMMO V �^ 4110_SALARIES 6 WAGES -REGULAR_ 104386 137985 176563 64458 T 238673 I 214670 I I----------------------- •••.16039.....22914...............10699.........._I......_..I.........I._...._..I •�".............LEAVE-1IME....... ................... 4130 SALARIES 6 WAGES -TEM? 912 3674 3707 I 17793 I 17790 I 25380 I �. .......... .......................................... '-------------------------------------------------------------------------- • 4131 OVERTIME-TENPORY 19 I I-- I I ii• 4147 ACCRUED RETIRE BENEFITS 19893 2]140 29707 I 26270 I 27130 I ., __................................. 411U ACCRUED INSUR BE'IEFITS .14398... .............._... 12823 -.-..9290.- ....... 18672 19750 8747 .-I. ..---........._................................... I 29977 I 27560 I 26870 I ............................• ..... ..... - • .. ... .............. ............----------------------------------------------------- •••• TOTAL PERSONAL SERVI=ES 148468 273087 219459 93194 I 315437 f 286290 I 294050 I :............................. ------------....--.-----....--.----.-------..--.--._----.-_..------------------------------------------ G 4210 OFFICE SUPPLIES 5302 14381 1)000 6498 I 1809^ I 16500 I I r ..... ...... ........ ............•• ..... ..................•_-_-__I .. ................_.-------- _.........-_-I .....•32 4211 1932 -' 2000 I ......................................................... .................... -••__-------------------------- •---------- 1,--4220. OPERATING SUPPLIES-GENER 438 100726 I----------.--.------ II1000 I - G ..I-- . REPAIR 9 ` t ..........•.. ......... ......PLIES ........ ..........----_-- ----------------------I-------------------I----------------------------- ---• IOTA. SUPPL,REPAIR 6 MAIN 7951 20551 13D07 7931 I 2107' f 19500 I I ' .................................................................................................................................-.. 4310 PROF SERVICES -GENERAL 2310 17,30 I 1007 I 1000 I I . --..................._................ . .. ................ ....................---.............------............................... 51 I. 4314 PROF SERVICES -AUDITING 16715 14500 6000 1. 15701 I 15700 I r ................................. 4315 PROF SERVICES -FIN N04-AUD .26903. ..................................... 1843 2135 3307 930 .-..-...I..-- ... .................... ........... 3003 I 3000 II ," lp_. ........................................................--------------------- --------------------------------------- -.I-- ----I.-.-• 4321 POSTAGE 4794 7775 7500 1512 I 7539 I 7500 I f •-__--... ...............3- ......33 ......400•••......0_•-----•--_I __10300 -I ---10300-I...................__-___----- ®I'" /.322 TELEPHONE 921` • - --------- -PERSONAL ------6----------84 ----------I ----670-1-----600-I---------I------------------- .... UTD 4332..5E DF 492 --- s.................................................................................................................................... 4341 EMPLOYMENT )ZDVERTISING 35 45 I f I I _ I ......... .............. .... .. -... ..........-------------------------------------------------------------------------- -163C 4350 GENERAL PRINT A BINDING 556 700 154 I 80r) I 800 I I • ......................................................... ------.--.---------.-----------------------. --------------------- 4351 PUBLISHING LEGAL NOTICES 5161 5093 5393 2335 I 6400 I 6400 I f .. ...........................................................-••----------------------------------------------------------------------- �..• 4367 INSURANCE 1021 1101 109(1 459 I 679'1 I 6790 I I ------•-6964••---10839 •-•--3603 - 4382 OTHER EOUIPMENI REPAIR• 4005_-----..---I....97.37-f----9700-I-------•-I------------- - -- - 0 --I ---251,3-f----2510 j' 4393 -MACH: -ERY - EOIIP RENTAL ....... •401 -2089 -----2510--------------- I --------I-------- _ 8 ............................................-.......................-.......-..........-....--..-...-.--.- I� 4394_ELECTRONIC DATA PROC_SS 31562 35}06 44.,00 16966 7 6100] f 61700 I I. ' .�....-.......................................�--.--..-.....,..- ..._. � '- i_GENERAL_---- --._.DV_.OS FINANCE_. .----___bJ.'�• a 1985 Ci F EAGAN Pr.. AOPTION 021 OIVISTON-- BUDGE *KSHEET -BT OBJECT AS OF 7-02-85 _OS . FINANCE...__. ._...... *G E 5 J OBJECT DESCRIPTION 1985 1986 1986 1986 �� J .... ..... _._—._.. _. .._ _ .__. - . ...._._ ... 1983 1984 1785 T -T -D EST DEPT MGR COUNCIL ... ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REOUEST RECOMMD J _"TO- MISCELLANEOUS. 232 :.1715 209 --._. _......_.. . .. I 209 I 200 1 I �• .. .. - 4411 CONFERENCES & SCHOOLS 2423 2496 2700 229 .........----------.... - ...---- 1 300D I 3D00 I I _ -----------------•^-------------------------------------------------------------------------- 4412 DUES 8 SUBSCRIPTI04S303 373 697 145 I 801 1 807 I I -• -- ......-- •--•--_---- _i----_I ------I-•-------I-------------------- .. •-•----- _4415 REFERENCE PATERIALS 283 304 307 47 SJO 300 ,._ ....................................................... ----------------------•-------------------I ----- - ---------I-------------------- 443U OTHER CONTRACTUALSERVICE4156 1703 ........................ ..................................................................... 1079 I 1000 I _ 4437 ELECTION JUDGE- 2814 9794 4500 .---- .------------ ........------------- I 88J3 I 8800 I [ ..........................................................--------------------------------------------------------------------------- ,.. •••• TOTA: OTHER SERVICES & CH 95051 115986 108793 35754 ......... ......................................................................... I 139403 I 139400 1 1 4550 FURNITURE & FIXTURES 389 4407 2811 .-.-.... .------_•----------------------------- --- 1 500 I 500 I I -456J.OFFICE.FURNSSNIN.-&.:OUIP_---.- 619-.... 3075 4151 I - _ ...._1220_......343_.-..__...-1 -1960. ---------I----295D-I ----------------------------- _457U_ OTHER EQUIPMENT_ 6497- I I I I ---------7099-- -•5354-••---5620 -----3154-----------I ---465)-I----3450-I---------I-------------------- •.•• TOTA4 CAPITAL OUiLAT- ................................... .. ..... ............................................-----. ----------------------- TOTAL AMJJNTS THIS DIVISIDN 258569 344978 345360 143133 1 480483 I 448640 I 456400 I ........ _................................ ................................------....................-----..... 1.............. r1l 1985 C11O...,F EAGAN (OPTION 021 DIVTSI'ON•- BUDGE *:MSHEET -BY OBJECT AS OF 7-02-85 aaE 7 , 1; • 5 01-CENERAL__._--- __DIV_OB_PLANNING, AND ,Z041ING OBJECT DESCRIPTION 19R5 1986 1986 1986 -� 1983 ..1994 1995 T -T -O EST DEPT MGR COUNCIL .. ... ACTUAL ACTUAL 42PROP CS -31-85 ACTUAL REQUEST RECOMMO AOOPTN. _4110_SALARIES,6.WAGES-REGULAR --- _--- 34789 51823 69550 25767 I 121550 I 110220 1 1.03480 I '.................................................................................................................................... �•:� •' 4111 ACCRUED LEAVE TIME 5516 6611 4456 I I 1 I '• _......................................._........---......__......._...__.........................- 413U SALARIES A WAGES -TEMP 1164 265 13 R63 11" I 6249 I 6240 I I . .......................................................... --------- ...... -----------_-•-----••__-• -------I-------------------- .... ACCRUED RETIRE BENEFITS485213 8977 3782 1 14571 1 13280 IJ -I•'UR ........................BENEFI......... _3688.-----5715_.....6730--_-_.2928----_-___-_I---132.3-I---1.........[2660-I---........... -- •••. TOTAL PERSONAL SERVICES 49309 73727 95110 37939 I 155593 I 142650 1 134890 I - I 4210 ...........................322...... .396-......450 -......125 ......--------.------SOO.I--. —.50 -i.. ------.I- --.-.-.--.-..r-.. .._i 4211 PRINTED MATERIAL 25 200 27 I 503 I 200 I I . ..............N...SUPPLIES......375 307 2684'J.00II ........•......------ - •-------------....._---......---------------•--------------- _.. 422U OPERATIG i., _ ••• -----------.REPAIR 6 -MAIN -------706 ------796------i-G-------42:-----------f ---1----I----1050-T---------I-------------------- IOTA ---------- --------- 4313 PROF SERVICES-PLANNING77476940 700] 2760 I ---------------------6000- ----6000-II ---------------_----------------------`� �`'I 4321 -POSTAGE --------- 253 - 300 ---- 407 61 I 1370 I 500 1 I ......................................... 4322 TELE -HONE _ 35 - 31 100 24 I 1009 1 200 1 I _ '•.332 USE -OF PE P.SOYAL ------------ -----.-693.---.-12']6 -----.=00-------613-.---------I----3600-I.---2000-I.------_-i------------------ .......... ..... i. 4341 EMP------TADVERTISING ----500--- ----------I- ----II I - 435U GENERAL PRINT 8 BINDING .. .87 2585 200 209 I 100) I 1000 1 I .._.. -37D 20 ion ........... ...................................................... ................. T----2477-I----247--I------ ---I-------------------- 4382 OTHER EOUIPMINT iEPAIR 62 178 273 3. I 400 I 200 T I "-441 - .. D MISCELLANEOUS.. ................................................................I......---t---------I.------.-I ...-.------------------ 4411 -CONFERENCES 9 SCHOOLS 1693 1569 3120 1965 I 4077 I 3200 i i � — ............................ -4412 DUES 6SUB.475522710L——�-- — ........................ ........................ .----.-_-----.---t 710 I .--------------.---------- ... . —.4415—REFERENCE MATERIAL . ....... _ 13 , -, , _ 46 I 300 i 10D I _ I ...._ ." r' .. 4430 OTHER CONTRACTUAL SERVICE -................................................... 354 ........... ............................................ ................................ ........ .......... ------ -• _ '. •• . ... TOT.. OTHER ....- B CH 10798 14677 12703 5969 --1- 20857 I 16587 I ----I- I``I 456W_.OFFICE_FURNISHING 8 EQUIP ...._..__129,.-_..4725 ... 4270 .,_. 1017 _ I 11830 1 6730 I I _- .- - _ __ _ +•...............................................................................................................................�. ...................................................... .. DV 08 PLANNTNO AND 204INGIT ----•- - 7 .,�..• ... �.4. n771nf f:r5_...,,i..•-':l r�?\V'.. :t�T��i Y.'.:�'' .. • �'!fiT"'Tl.-.-.T^�- ... - !•.. +1 1983 CI F EAGAN (OPTION 021 DIVISION-- BUDGE*KSHEET -RY OBJECT AS OF 7-02-85 �GE 8 • 01 GEN!`. T.: DIV O8 PUNNING AND ZONING r.a s ' OBJECT DESCRIPTION 1985 1986 1986 1986 • 1983 ._ 1984 1?85 Y -T -D EST DEPT KGR COUNCIL ACTUAL ACTUAL AOPROP 05-31-85 ACTUAL REQUEST RECOMMO 457U OTHER EQUIPMENT _ 697 •i• 45BU MOBILE EQUIPMENT 9760 I 9003 1 9000 I 0 I • _ ...................................... ... ........................................................--------------------- ••.• TOTA. CAPITAL OUTLAY 919 4725 1333) 1017 I 2083) T 15730 I 6730 I .................................................. ................................................. - ...------------------- • TOTAL.AMOJNTS TnIS DIVISION 61732 93925 122790 45243 I 198670 I 175810 1159050 --------------------------------------------- ................................................•-•--...-...........I..................... • V 1985 CI* EAGAN (OPTION 021 DIVISION- BUDGET 9NSMEET -BY OBJECT AS OF 7-02-85 VE 12 V 01 GENERAL_'-_. .. ...__'."_,_'DIV 11 POLICE.._.._.. _.. ... ... _.. _.._.. ... .. .. .. .... .__._.._. ._.. _1 1' OBJECT DESCRIPTION 1985 1986 1986 1986 I: V 1983 ._,.,1986 1985 Y -T -D EST DEPT _:_ MGR ,COUNCIL ACTUAL ACTUAL A•PROP 65-31-85 ACTUAL REOUEST RECOMMO 411D _SALARI ES 6 WAGES -REGULAR 747137 816953 1017069 345270 I 1271890 I 1145130 I 1108140 1 I� v <111 ACCRUED LEAVE TIME 148487 173020 77378 I I I I ,V _ ..........................................................................----------......----------------.....----------....-.. i' 4130 SALARIES L MAGES -TEMP 51636 65583 93990 31794 I102333 I 98830 1 I -.......................................................I-----------------------.-- -----------------------.-...------------------- V 4140 ACCRUED RETIRE BENEFITS 108615 122332 131330 54727 I 169027 I 160990 I 156010 1 �.. .. ..........................................................................................-------------.-.----------.--------------- 1 6150 ACCRUED INSUR BENEFITS 97169 114136 106430 5U933 I 154571 I 1461SO I 140680 1 V •••• TOTAL PERSONAL SERVICES - --1166J46-- 1292024 --1345810 560102 - 1 1627813 I 1551100 I 1503660 1 ,.......................................................... ............................................................................ r I• _4210 OFFICE SUPPLIES 4237 3912 4303 2024 I 531'0 I 4800 I I _ •l_ 6211• PRINTED -MATERIAL ---------------2675-- --3132-..---2807-----.1750----.-----.I.---4273 I..--4000 II .........--...----..----„- _�- V --- OPERATING SUPPLIES -'•ENE. 5231 8200 7007 2599 ------------ ----0 I 8000 I I .----------- 4221 MOTOI FUELS 1 43559 43929 52309 16951 I 6040) I 55000 I 1 6222 LUBRICANTS AND ADDITIVES 134 33 280 38 I 257 I 150 I I I �' I� 4223 -CLEANING SUPPLIES --• ------423--------88 ------450---------------------I ----480-I-----400 I ---------I .............. ....------------------- .... . .. ............- .--...._.----------------------------------------_------------------------------. � • ... ... -.- 4224 CLOTHI...NG L PERSONAL EQUIP 14338 12128 19000 ---- I 73777 I 17000 I I ............................................ - .............................--......-.......--.....�.-•------....-...---•-•--•--•-•-----•- 4125 .MOPMATERIbLS 445 156 650 1 657 I 350 1 1 .... .. ............................................................................................. 4229 COMM SYSTEM PARTS 953 -439-- 1300 _.I. 1507 I 1200 I_ --------I-------------------- -- -------- ---- 539 -----7---------------- -----I----- 423U REPAIR L MAINTSUPPLIES 537 00 154 I 727 700 I I __ I• • �------------------ I -------..............................._.........................................................................�...-- 4231 EDUIPPENT PARTS 15708 128(6 18000 4298 I 19730 I 19000 I ....-.--1 V . ..... ........ .. ...... ......... .............. ............ ........... .. ............... I. •.I --- 4d32 TIRES .......... ..............4526.•_ 3060 450'3 .... ....I. -- .... I 4500 I ....1. ----------------------- -I 850 ------I I----- ------------------- 4233 BUILDING REPAIRS 2983 1472 500 73 T 857 ��• ...... ... .... .,.. .. .. 4240 SMALL TOOLS 309 24 450 I I 250 --- I ... TOTAL .....•REPAIR L MAIN 94449 89918 111650 33006 I 135810 I 116207 I I • 4310 PROF SERVICES-SENERLL 563 1923 I 4883 1 3480 I I „-- —4 318 PROF SERVICUS-ME3ICAL SER 375 782.-.- 1500 614 ..I- 2540 I 1900 I ..L... ................................ ............... ......................... .............. .-. 4319 PROF SERVICES-INSTRJCTORS ---1322- 3240 ....690. I 3003 I 2000 -I..... -...I _4321 POSTAGE- .. ., 676 1056 900 336 I 150,1 1 1200 I I _ "LOI.GENERAL�_•__..._.. _..__._ DV_11...PDLICE ._.:. ._..,_. .... ..__ _. .. .._.. ._..'..._..... ... .. _... .. .._........ _...__.x.12• 1985 cF EAGAN (OPTION 02) DIVISION•• BUOGElpRKSHEET -BY OBJECT AS OF 7-02-85 GE 14 rl600 01 GENERAL__.._.---'-- DIV OBJECT DESCRIPTION 1985 1986 1986 1986 r _... .___... ....__. .... .. .. 1987 1984 1985 Y -T -O EST DEPT MGR COUNCIL / • ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REQUZST RECONMO I, 4550 FURNITURE A FIYTURES 815 100 T T I 1 ..............................................................................................------------------------------------- /.• 4561 OFFI.E FURNISHING 9 EQUIP 1985 11716 5280 2412 I 9130 1 4800 I I _ .. ........................ .... ... .. .. ..... .... .......... .... ............. /II"L45711 OTHER EOU 3PMENi 73 B) 711tl o2JJ 65 RS I 74811 I 60000 I I 45BU- MOBILE. EQUIPMENT-.-.-..-.. .— 63]94.-.--66220-.. ------9]30 109C6 [ 21892) I 171300 I 131300 I �•-� .------...-------------------- ---- -- -- ------------- ------------------------------------------------------------------------ I" TOTAL AMOJNIS TnIS W VISION 14u7551 155J612 1647910 63271U -1_217211) 3 2016170 1 1908730 1 /................................................................................................................................. • U 4 1985 CITY OF EAGAN (OPTION 021 DIVISION•- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 16 W 01 GENERAL �OV 12 FIRE � r. D1 GENERAL_ DIV 12 FIRE ._.. ...-- _ -_ -. -— V.. _ OBJECT DESCRIPTDON 1 1985 1986 1986 1986' i, • i• 1983 1984 1985 Y -T=D EST 'DEPT ,' MGR COUNCIL .. _ _—__...._• i' _ _______ _ _ _ _ ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REQUEST RECOMNO r I � I, I• !I. 11405 10712 11167 6762 I 39383 I 39380 I I 4360 INSURANCE_ --- _-•-.:.....-.CE„ —.,,,._ ._, ,,,... ,_, •` ......-...-........................................--------........----------------------....--..--......-------........ 1 • 4371 ELECTRICITY 4888 7392 5800 2242 I I 8000 I I ' •••-'6949----•-•--•-I --1200]-.••-11000-I __•_•••-I _-•••---_-_-•---__ .... •• •••_-•• -8168••••••9904- I^ 4375• GAS SERVICE 11]0^_ p........................... ...................................•---•-------....----...------....-----•_--..----------•--------------- '' d 4379 WASTE REMOVAL, 262 292 300 210 I 707 I 500 I I ,_ 1 11 4381 AUTOMOTIVE EQUIP RE'A.R 2932 13703 5075 39033 I 39000 I-------- I l_— -554--- ............-------- ...............-.--.--------..-.-.---------..-------------------------------------- --I-- 4382 OTHER EQUIPMENT REPAIR 538 936 12801 64 I 2C0. I 1000 I I 1 .. ................................ .. ......... .. ............ .................. .... ...... .......... ..................... • 4383 BUILDINGS REPAIR 13941• 1832- ' 9400 1221 I 19201 I 9000 I I - - - _----.-•-------------------------------------------------------------------------- _ I. 1 4384 STREETS REPAIR 372 I I I I ----__--_-........___-___-___ I•= --_-_--•••••-•..........................-_-•• 0386 COMMUNICATION SYS. MAIN.2161206143071 4007 I 3500 . I .................................................... • �^ 4393 MACHINERY 8 EGLIP RENTAL 40 I I •465- •-••-.. •••-•----------••--.I .-. --_-----I- 1� 8....--•107 5OD3-1----2000-1 4410 MTSC:LLA NE OUS tj ••- - -5197. 4411• CONFERENCES 8 SCHOOLS.... 6379 6500•• 2451 I 6500 I 6500 I I tI.P� �•j� 4412. DUES SUBGRIPTIOVS . ....!----------------------704...----789..----.60'7-----.-761---..------I-----90--I.----900-I---------I----.--------- ti 4415 REFERENCE MATERIALS 76 1290 2503 2044 I 3503 I 3700 I I ..... ..........L•5'_R...=---••••233• •• . • 443U• 246••'••'470.•--••-•.83_--•-•_•_..I.. 10007-[__-_5000-..........I........-____---__ OTHER 1�...• --•7946]-•---2935)----•-•----I -------.I ------------------- --•-49687 •---46453 ........ i TOTAL•OTHER SERVICES 8 CH 1551133 I 133830 I .. ....................................... ..-...-•---------•---•---------------•-------•-----------------------------�--- I e' 452U•BUILDINGS 947 I I I I .... ----------------------------------------1-----I------------------ ... -----2430-----1------2400 FURNITURE d FIXTURE........ I !. `. ...............................................................................................................................�- 8 EQUIP 2172 1200 I 4000 I 3000 I I __ �•• _456U-OFFI:E -FURNISHING ............... ..... - .........4185••'_•14227---•-13750• ....................! ...54450..... pII, 4.......* EQUIPMENT p I..................... 1 40000 I OTHER I, ........................._...........................................................................-.-.-.........------------------ • 4580 MOBILE EQUIPMENT DSI 3621 I 2C-00 I I I !"'I 1 ......---• .............•••-••----•--••-•- --•------••---•----------------------------------------------------------------------- '- .••• IOTA. CAPITAL OUTLAY 6105 20019 14950 I 80851 I 45400 I 5400 1 ._ _... . 0 P AMOJNTS THIS DIVISION 247512 266539 305/29 35597 I I 475670 373970 0 I I 'TOTAL .._. ...... .....�__.. .. .. _. ...................f ............................... ._ ----------•..._.-..-•---------- - --' 01 GENERAL �OV 12 FIRE � r. 0 0 0 .72 1985 CITY OF EAGION (OPTION 021 OIVISION-- BUDGET WORKSHEET -BY OBJECT•• AS OF 7-02-85 PAGE 18 - --01.-GENERAL- _- RAL_ _-- DIV 1 PROTECTIVE, INS°EGTIOVS " OI'I OBJECT DESCRIPTION ."' ; ' 1985 1986 �.:A986 1986. I • " 1983 198 4 1985 Y -T -D EST ... DEPT '.,-.,-. MGR ". COUNCIL ...- • ACTUAL ACTUAL APPROP 05-31-83 ACTUAL REQU"c5T RECOXMD AOOPTN. '•_ 4350 GENERAL PRINT 6 BI 120 223 T 257 I 250 I I ----•----................-- ............... ------------------------------------------------------------- -1167 -....................... ..-.� •i^ 4360 INSURANCE 996 1120 '473 I 4960 I 4960 I I .......................... • ........... ............. ...............................................-----------...._----------- �- 4381 AUTOMOTIVE EQUIP PEPAIR 51 562 600 B I 739 I 600 I I ............................. . •• - •..................-------------------------------------------------- I • _....... 4382 OTHER . 300 138 353 I300 -" •�' 4386 COMMUNICATION SYST MAINT .454 717 . 4CO 173 I 447 I . 4110 I I -.--- ` " ......................... . _------------------------------------------------------.-.------------------------------------------------ 441U MISC:LLANEOUS 110 I 101 I 100 I I si'^ •_.....•••.......... .---.-------.---.--.---.--------. -------------------------------------------------------------------------- •. 4411 CONF-_RENCES 8 SCHOOLS 1472 1703 2650 128 I 3600 I 2800 I I . OI" -'— -------------------------------------------------------------------------------------------------------------------------------.---- G<12 DUES 6 SUBSCRIPTIONS 155 225 310 155 1 363 I 310 T I I� ......................................... ..41 .................-•_•............. 0----------I--.--83-I.-----80 -----------------------------_ LI CENSE ..PERMITS. I • ----- .................... • -•,G415 ALS•••••••••••••274••-••••144•••••••137••••••--AS-.-------•-]-••••157•(•••••150-;.....-...I REF------- CE _. -.I ..............:.......... .. .. •••• TOTAL OTHER SERVICES 6 CH 49354 65559 7°520 32364 I 347123 I 159280 1 I 4560 ... OFFICEFURNISHING.-QUIP ......... ........•-- .--...---.......... 640 74 I ............•.....I- 7623 1 -----..I.................. 4000 ..-_ .. -------------------^---.------------------------------..--------------------------------------------------o -------------------.-- -�� '.�'— 4680 MOBILE EQUIPMENT 11867 I 66311 I 22000 I I :.......................:................:........:-----.-------------.---------------------------.------------------.---.-----.--- •••• TQTA. CAPITAL OUTLAY 723 5355 11500 74 I 7362] 1 2 6000 I 4000 1 -..----....--.-------------------.-------------------------------------- •24:163 _ _i. ....................................................... TOTAL AMOJNTS THIS DIVISION 170750 268657 97702 I 8125JO 1 423200 1' 401200 1 q� -----------------------•--.-----------------------.------.----------------------------._--------_----------------------------------- OI" • " 01 GENERAL OV 13 PROTECTIVE INSPECTIONS 18 0 1985 CIF EAGAN (OPTION 021 DIVISI,ON•- BUDGEIoKSHEET -BY DEJECT AS OF 7-02-85 Y. OSE 21 ! —01 G ENER4L .._..... ._ ... ._..-_..._.._..DIV 15"CIII IL DEFENSE _... ._ _... ._... ___ .. ._-_........ ...... __... —_-- i •i' OBJECT DESCRIPTION 1985 1986 1986 1986 •-.-.. ._.. ..-.... _... ._. ... 1983 1984 1995 Y -T -D EST DEPT _ MGR COUNCIL -., __.___. •! ACTUAL ACTUAL APPROP C5-31-85 ACTUAL REQUEST RECOMMO :"F_,422'D_ OPERATING SUPPLIES-GEN:R ,__, ., ,_. 31 _,,_ - 63 170 I 200 T, 200 I ........................................................................................................4221 l'F-......0T03_F............ .............. ............. 600...........................407.2 ... .-200 I ---.-----I-. _ .-----_---__- �1 • 4231 EQUIPMENT PGRTS 173 I 277 2 150 I I I . .......................................................••-•••--•----•-------•-----------------------•---------------•-------------- i. ••••,TOTAL SUPPLrREPAIR 6 MAIN 31 - 63 743 I 800 I 550 I I ...............-... - PRINT BI 235 T 25D 1 435U -GENERAL ........... ^--4360 INSURANCE ........... 2C. ..-------. I.._- I I .......................... I' B „ ............................................................................. i; • 4371 ELECTRICITY - .183 180 207 60 T 200 2 200 1 1 91 ----------263 -----1240• 1850-------767 -------_--I -- 1910-.----1910 I -_------I-------------------- 4382 OTHER EQUIPMENT REPAIR. ................................................................................................. ............................... I'- ' 4410 MISC=LLANEOUS 4 I 100 1 100 1 4411C04FERENCES 6 SCHOOLS 207 1 20] I 200 I I -- •.................................................................................................................................... . ••.. TOTAL OTHER SEPVICES 6 CH 653 1655 2250 817 T 2663 1 2510 T I - - 0 3100 I I I I 11. ' d 4560 OFFICE......SH-ING 6-EQUIP........................•••560......•56.'..................•.......00.7.........I.....-- 454U MACHINERY 'EQUIPMENT 317 ............. ,. I 6D3 4570 OTHER EQUIPMENT .. ..... ............... ..... ' --5730-...- •..3700-.•..-433U-..-._--__- I___ 18507- I--_ 18500-I 2200 �t��- -��N-� �. ...... i.. "r - 4580 MOBILE EQUIPMENT 480 _�--__--1..._-..-. 1__ 1---_-----1_ p_....- --•---•----------- ------- ------------•------ " •••• TOTAL CAPITAL OUTLAY 5510 7367 7997 - I 1910) I 19107 I _ _2800 1 8� ..............THIS .NISI ...............•- ......•..__13350--__-_8807 ..........t --22560_.-__22160 T 5860 -I----••-------------- 1 MOJNTS 7248 ....................................._..._...... ........................................ _ _..-.---------------------- 01 ---------------- --- i, -------- TOTAL AV.. ... .38 " 01 GENERAL OV 15 CIVIL DEFENSE 21 - :f e t -- :-- ^---- 77--- -- 1989 CITY OF EAGAN " '10PTION h2i DIVISION-- BUDGET WORKSHEET -BT OBJECT AS OF 7-02-85 PAGE 24 ml wo Y 01 GENERAL; DIV 21 PUBLIC WORKS/ENGINE=RING .. OBJECT DESCRIPTION 1985 '1986 '1986 1986 i,• (' 1983 1984 1985 T -T -D EST DEPT - MGR COUNCIL 'ACTUAL ACTUAL APPROP 05-31-85 ACTUAL REOU-_ 'RECOMMD ADOPTN: •I 4382 OTHER EUUIPMENT REPAIR 419 338 401 1 457 I 400 I I I.Y '..........................................................-------------- . ........ ......................5555-5555_...-5555-.-..-5555.. • 4410 MISCELLANEOUS 258 196 150 I 151 I ISO I I I % 4411-C04FERENCES 6 SCHOOLS _•-----•_-1779••--•--347--_-__3500-__-___615__---------J - -3050 I-- 2007------------- ...............................................................................-......-.......--.....----.-----.5-.-.-.------------- Y 4412 DUES 8 SUBSCRIPTIONS 524 834 SDO 288 1 800 I 800 I 1 --7---------------- _--..................................................................-..-.......-.-..--..-.....---.-................................ e 4413 LICENSES/PERMITS/TAXES a 50 7 57 I 50 I I Y ........ ----- ... f..!. ............................. ..........................,..................5555.. ----------------.-----555---5----.---.-.-----.----__ EFE 4415 RRENCE MATERIALS 357 82 107 I 170 1 100 I 1 i ._.....................................................................................------------....55--5......---5.55.---------- — • _443U OTHER C07TRACTLAL SERVICE 4491 97. 13503 517 1 1007 I 1000 I I ��. ...........................................................................-...-..-.............._...------------------------------- p�' 4433 TOWING CHARGES ---._-150. 1 107 I 100 1 I • -•-•• TOTAL -------OTHER SERVICES 4 CH ------------------------47599----------21421 34990 -----4665-----------I---75910-I---72010-I---------I-------------------- 3 1031 455..=URNIT....4-FIXTJ.E....................•......•............................................1.00 1............................. • s ,'4560 OFFICE FURNISHING 8 EQUIP 4222 19077 6550 4303 1 10437 I 9000 1 1 • ^. _ ................................. ........I-------- -----___...__--___........-......-__-___•-•____.---------------------5555..---• \, 457U OTHEREQUIPMENT _-.3:25.-.- 1303 I ---- I 5700 I --__---I-------------------- .............UIPMEN........................ ................................5703............... to —_4580 MOBILE EOUIPmENT I 11800 I 11800 II _ pi•,I .....?.............. ------------------- - - -------------------------------- 0---------------------- ...• C 4222 -350 4303 I 28937 I 27500 • i• ------------ .......................... ...........................................................•...15700 ...................... _ TOTAL AMJJNiS THIS DIVISION 265832 319777 342163 124431 1 416110 I 415040 I 403240 1 SIN .................................................................................5...5..._7___•-............................... • O • L, O I•• r� o• " 01 GENERAL DV"21 PUBLIC 4D 0.KS/ENGIW_ERING h. O UL DV 22 STREETS ANO HIGHW4'TS 27�"I 1985 COF EAGAN (OPTION 021 DTVISION•- OUDGEl*P.KSHEET -8Y OOJECT AS OF 7-02-85 OGE 27 a 01_GENERALDIV 22.,STREETS AND HIGHWAYS 3 ' ....... OBJECT OESCRIPTPON 1985 1986 1986 1986 d 1983 • ..... _. 1984 ... 1985 Y-T-D EST DEPT .. MGR . COUNCIL ACTUAL ACTUAL AUPROP 05-31-85 ACTUAL REGU-ST RECOMMO I; •I' • L531_SI.ASSESS ON CITY PR3P,.—_ 23•. 22 37 ••" UIFMENT LS4J.MACHlNERT-EO.............................4896......4000......4266_---.......I...12007-I.........I I1 4561 OFFTCE FURNISHING 6 :QUIP 160 1 800 1 ............................... 803 I I Ir,1 • ....................' _ 457U,7THER EQUIPMENT 8789 337 17500 I 20000 I I I .............................................. ........... • •', c58D MOBILE EOU IPnENT ......... 1550 3]00 ._.................. 109C7 ----..................O..I-..-..-------------- I 249000 I 116500 [ • ...............................................................................................................-- ---aTOTAL CAPITAL OUTLAY 8812 ------------------ -----------------•••• 10055 115C00 16967, I 363300 I 198800 [ 82300 1 •I •532104••• •224525 .. •i,............... TOTAL•.AMOJNTS• THIS DIVISEOV• ..................... .........--------------------...i 534027••••759503 11151100•I -..........................-.......--...------------------ 933700 I 817200 I --- ! UL DV 22 STREETS ANO HIGHW4'TS 27�"I • i^ 1. Ir,1 UL DV 22 STREETS ANO HIGHW4'TS 27�"I 1985 CITY OF EAGAN �' (OPTION 021 ---- - - - - -. .. DIVISION•- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 28 01 GENERAL._ DIV 31 PARKS AND RECREAOION ' OBJECT DESCRIPTION 1985 1986 1986 1986 �.• • 1983_ „ 1984 1985 Y -T -O EST __ DEPT __ MGR COUNCIL �_ _ ,,. _. .. _,_—____ _ �• ACTUAL ACTUAL APPROP 05-31-85 ACTUAL P.EGUEST RECOMMO _411] SALARIES 8 WAGES -REGULAR 179845 192124 241400 90596 •' -30662••'--32915••'•--•-•-••--•15847--•-•-•----I I 327023 T --------I•--------I 322320 2,312070 I __ --•-----I-----•--------�---- • 4111 ACCRUED LEAVE TIME b Y'I--- ..............•_---•-••------..••--.----•---------... 4112 REGULAR4435 5228 6000 3943 __--I ---_-T 6000 --------I............-- ----- - 6000 •� ........_•..........................................................-----............._------....................................... .................................................................................................................................... W 4130 SALAIIES 6 WAGES -TEMP 42462 44697 62140 15638 I 79790 I 79790 I 66620 1 - p 414U ACCRUED RETIRE BENEFITS 28628 3047U 34980 14921 .....................-.. .... ....................._.._...................._...............__.............................�... I 4 9513 I 48970 I 45640 1 i.-_ 41SU ACCRUED INSUR BENEFITS 28183 31485 27650 15335 47820 I 46640 I 45050 I p ..... ....... ...... ......... ....-...----- .....----- .....-...._..__••___.... -------I- I;Y�_�•••, TOTAL PERSDNAL SERVI:ES 314215 336919 372170 156250 I 510140 T 50372) I 4753 I .- _ •696. _80 •I:I SUPPL 421...F=ILE......IE 83) - 8 00 L L ................ .....H29..................45...........L 4211 PRINTE7 MATERIAL ••13 171 25) ..--.---.----- i 400 T 150 1 -..-----I--.-----.-------- - I • ................. ;........ ........................... -•--."-------------------------------------------------------•----------------- • ........... 4220 OPERATING SUPPLIES-GENER 941 4171 1500 1901 I 3500 I 3500 - I _ :. ................ .................................................................................................... ...... p' 4221 MOT01 FUELS 11103 9502 13137 3993 2 1 3509 - 12000 T I 0 �jJ •I 4222...RICANSAYDA.I 137. 1286 511 I 1I I I I( •I ---................... .................----.-------..-.............--.------...---..--......--.. O __ 4223 CLEANING SUPPLIES 171 199 207 103 I 5,7'1 I 350 1 I • I 4124...............SOY....DUI..................453 341....--1350-----..833--•----.---I--..150,1-I----1500-I I • ^+ 4125 SHOP MATERIALS 524 416 600 258 1 607 I ---..--------.---.---....--- 500 I - I' ..................................-.• ------------------•-----------------------_-- ----------------------------- •--_•------------- �' • •' 4226 CHEMICALS 8 CHEMICAL PPOD 1174 960 2207 1364 I 2801 I 2000 I I _ 2 L -c ......................... .................. ---.----_ .-.-•---.----.--.---•----.-----------------.- ; 4231 EQUIPMENT P4RTS 8741 13276 7)CO 2498 1 8501 I 8500 I 1 '- ��.. ----------- ............ ---1000-I - -------------- . • 4232 TIRES---- 686••----1764-•----1150--------3y-----------I 1000-----------I--...- OI•• ..........I........................................-----' 4233 BUILDING REPAIRS 413 -------- ---------------------------------------------------------------- 617 503 219 1 2070 I 1000 I I -•� .................................................................................................................................... 4235 LANDSCAPE MATER 6 SUPP 9975 7846 11300 11060 1 14501 1 11500 I .... F .. ..........................._..........--•---_-__-_-_•----•--------__--------------------- --I-- ------------------ • •• 4236. SIGNS B STRIPING MATER 1843 1610 2157 1820 I 3859 I 2000 I I I•• • .... .......... ............ -••----•••-••----•.--•-----...--..... --------I--------------- ----- 0 ,. RECREATIONEQUIP 8324 9595 12650 1169 13050 - 1] �, � i` .... ......... '... '---_...... .. ..... 4238 ATHLETIC FIELD SUPPLIES 7962 .... .... •___••_______•-•_-•___•__-___----- -7371 11001 •-••------ -----••-------------------• 4823 1 13303 I 13300 I 1 I GI^_ ...................•----------- .•----------------- -----I ------I'---------------------------- c14J•- SMALL TOOLS 562 650 514 I BD- 800 ID 1! 01—GENERAL --_._. __.._ -:... OV 37.,PARKS, AND RECREATION ._..-.--- _._.__..._.__._..____..._...__ _ .... _ _ . ......_ 28 — '• �► ' 1985 CITY OF EAGA,N JOPTI04 021 DIVISION-- BUDGET WORKSHEET -BY OBJECT AS OF 7-02-85 PAGE 30 •1 01 GENERAL DIV 31 PARKS AND RECR:ATION OI OBJECT DESCRIPTION I• 1985 1986 '1986. 1986 • ---_----- _ — _ _ 1983 .,_ 1984 1985 Y -T -D EST DEPT MGR COUNCIL I' ACTUAL ACTUAL APPROP 75-31-85 ACTUAL REQUEST _ RECOMMO -_ -�• 4119 TAX FJRFEIT WRITE-OFF 74430 f " .....OTHER -CONTRACTUAL .......S R=ICE.. .11091.....12186.....1709:_.....41.9--.........I 19770 1 I . 4437 TOWING CHARGES .............19770-I I ......- ---------- ----� II I ' ....6....... -----------. ----. '1 •••• TOTA: OTHER SERVICES CH 53512 62690 71250 23409 1 115410 1 109360 I I f NGS .......................... 486......._e • l ........... 9 4530 OTHERIMPROVEMENTS-• 15396 ....:5JJ07-•_•_•____-. 850 _..._.-._I_.__....-I_•-•_Imo_-•-__I-_-_•---�_e------_-e 1467 I 16077 I 16000 I I � I f -FURNITURE -i-------------------- M ' 4550 d'FIXTURES----.--.---•--•-.----10J0------e----------59i---.---.---I-------.-I-.-------I------ 456OFFRNISHING F-------FIC-------------B-EQUIP-------405------5627---. I r 4570 OTHER EQUIPMENT 6362 -1550---------------------I----2260-I----2260-I---------I------------------- 2684 14383 2284 1 3737 I 3730 I I f. _..................................... ...................--------------------------------------------_------------------------------ • 4580 MOBILE EQUIPMENT 2660 3466 29750 22056 I 133800 I 105700 I 0 I ....e-------------------------•-----------_--•--------------.------------_---------.------------------------------------------ _.._ 0 •••• TOTAL C0.PITAL CUTLAY 25309 12777 1D3530 26401 1 155793 I 126990 I 5990 1 TOTALAM---- LISIJ--- ------ 475-62.6145372-73- 00. 1- 816370 T--667030 ----------------- -- - -------- --- --.- -.-.------- ------ -1 .--.•�------_�------, . 41 o .,I �• i. B �f P ISI O 01 GENERAL --DV 31 P4RKS AND R£CREATTON 30 D d w +,-fir^-_r-•-,� `.I ..r�i,y, w. ilrrl,� ).•r ,F ..V Fro. '�.: u 1985 CITY OF EAGAN , } �r%OPTION 02) DIVISION•- BUDGET WORKSHEET -BT OBJECT AS OF 7-02-85 PAGE 32' vl 01 GENERAL , _ DIV _32, TREE CONSERVATIOV' (' OBJECT DESCRIPTION 1985 1986 1986 1986 • 1983 ,. 1984 1985 Y -T -D EST DEPT , MGR COUNCIL p, 01 SENERAL OV 32 TREE CONSERVATION Ab ACTUAL ,ACTUAL APPROP 05-31-85 ACTUAL REOUEST RECOMMD o ' ^I 1.411 CONFERENCES 6 SC40OLS 25 30 20 I 151 1 100 I I ...............................10.-••-•----------____-I------Sj-I------5-I --.-..--I......-------------- 41.12 DUES 6 SUBSCRIPTIONS 0 _ ........-...-....-•---..........................................--•-----•----------------••---......--------------------------------- •••• TOTAL OTHER SERVICES 8 CM 273 311 423 62 1 2800 I 2450 I 1 o -------------------- 11.__453U OTHER IMPROYEMENTS SO 79 7485 7500 I 10001 I 7000 I I ...................................------------------ --------------- -I-------------------- .I---4225) G580•MOB lLE•EOUIPNENT•1• ............................. .................. 42250 1 'I .------------------------------------------------------------------------------------ •••• TOTAL CAPITAL OUTLAY 5^79 7485 7500 1 52250 I 49250 I 7000 I n ..... ............. ...................... ...........................................-..----- ....------ -..----- --•--•-••-•-------•---- .� ,•� TOTAL AMOJNTS THIS DIVISION 18567 27274 43560 2295 1 9947) I ---------- 9570D I 53450 I ----------------------------------------------------------------------------------------------------------------------.- . p, 01 SENERAL OV 32 TREE CONSERVATION Ab 1985 CIOF EAGAN (OPTION 02) DIVISION• BUDGETKSHEET -BY OBJECT AS OF 7-02-85 �E 33 0 0 01 DIV?_CONTINGENCY__,_ -GENERAL____.... •OBJECT DESCRIPTION 1985 1986 1986 1986 i. 0 ,..... 1983 _ 1984 1985 T -T -D EST DEPT MGR COUNCIL' ACTUAL ACTUAL A'PROP 05-31-85 ACTUAL REQUEST RECOMMO !' 0 1 ;• - 4720. TRANSFER TO RESERVES _ -, _. - 211720 I18 I � I109410I ---------- ------------- -----.-._ .: . .......... ..•------------------------- -A-------------- .T.R.A.N.S.F-E-R.S..----..... _......• .T.O.T.A.L II 217720 217720 1 189,790 1 189,790 I 109410 1-•-....... O ...•............................................-...................------ ..----------------- iOTALAMOJNTS THIS DIVISION 217720 1 189 790 1 189 790 1 109410 1 • 1�.......... .------------------------------------------------------------------------------------- .-----------------.----------------- ' TOTAL AMOJNTS THIS FUND 3760332 4310937 5121640 1751837 1 6609470 1 6007970 1 ----�, .---17617110 r............................................................................. ...... ----------------------------------- • 1 YI • MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: JULY 24, 1985 SUBJECT: FAIR LABOR STANDARDS ACT EFFECT ON THE CITY OF EAGAN As you are aware, a majority of City employees are now covered by the provisions of the Fair Labor Standards Act (FLSA) as a result of the Supreme Court's ruling in "Garcia v. San Antonio Metropolitan Transit Authority." An employee who is covered under FLSA must be paid a minimum wage of not less than $3.35 per hour and minimum overtime cash payments of not less than one and one-half times his or her regular rate of pay for all hours worked in excess of 40 in a work week, unless specifically exempt. This is the law and neither the employer nor the employee can waive the provisions of the Act. The Department of Labor has not yet issued specific regulations for cities pertaining to the FLSA. However, since the Act has been in effect for private businesses since 1934, past practice of the Department in enforcement is a good guide as to how the FLSA will be enforced in cities. The Act applies to cities effective April 15, 1985. Enforcement and/or investigations will • begin October 15, 1985. In order to bring the City of Eagan into compliance with the Act, the following steps are suggested: A. Determine which employees are covered by the FLSA and which are exempt. B. Comply with minimum wage provision. C. Rework collective bargaining contracts and personnel policy to conform to FLSA overtime requirements. D. Figure regular rates of pay for all non-exempt employees. E. Abolish compensatory time, and make retroactive time and one-half overtime payments to all non-exempt employees for any overtime earned since April 15, 1985, which was credited as compensatory time. F. Comply with record-keeping requirements for all non-exempt employees. G. Display minimum wage poster. • H. Take action regarding volunteer fire department members' status. A more detailed explanation of each of these steps is as follows: A. Determine Which Employees are Covered by the FLSA: • 1. All employees, full or part-time, are covered except: a. Elected officials b. Executive employees c. Administrative -employees - d. Professional employees e. Certain seasonal, recreational workers f. There is a partial exemption for fire protection and law enforcement personnel (work period limit only - paid overtime still applies). 2. The City is the body which determines which employees fit the requirements for the exemption. However, the Depart- ment of Labor will make their own determination if there is an investigation. 3. - Basically, all collective bargaining employees are not exempt and are covered by the Act. 4. The following non -collective bargaining employees are also probably non-exempt and are covered under the provisions of the Act: a. Engineering Tech III • b. Engineering Tech II c. Engineering Tech I d. Construction Analyst e. Plumbing Inspector f. Administrative Secretary g. Building & Grounds Maintenance Supervisor (T.Gilsrud) h. Assistant Building & Grounds Maintenance Worker (T. Liberty) i. Accountant j. All temporary and/or seasonal workers (with the exception of recreational program seasonal workers) k. Interns 1. Cadets (C,S.O.'s) 5. The following non -collective bargaining employees are either questionably borderline or only exempt under certain conditions: a. Parks Foreman - is exempt only if no more than 208 of time is spent doing manual work (maintenance worker tasks). b. Utility Supervisor/Water Plant Operator - is exempt only if no more than 208 of time is spent doing manual work (maintenance worker tasks). c. Office Manager/Secretary to Chief of Police - is exempt only if no more than 208 of time is spent • performing clerical work (typing, actual dispatcher duties, etc.). I d. Animal Warden - is exempt only if job is interpreted as being: • 1. The performance of office or non -manual work directly related to management policies or general business operations of his employer, and 2. The performance -.of work under only general supervision along specialized or technical lines requiring special training, experience or knowledge. (NOTE: If you compare this position to that of a police officer, please note that the police officer is a non- exempt employee). e. Planner I - is exempt only if duties require the consistent exercise of discretion and independent judgment. (NOTE: This position has been receiving time and a half for overtime). 6. A determination must be made regarding the positions listed in #5 and documented in their personnel files. a. I would interpret the positions of Parks Foreman and 'Utility Supervisor as being exempt - especially if specifically instructed not to spend more than 208 of time doing maintenance worker tasks. • b. I would interpret the position of Planner I as probably being non-exempt but it is borderline and should be looked at more closely. (NOTE: If an Assistant Planner position is created, it would probably be exempt.) C. I would also interpret the positions of Office Manager/Secretary to Chief of Police and Animal Warden as being borderline. After discussing their duties with the Chief of Police, I would classify the Office Manager position as exempt and the Animal Warden as definitely non-exempt. I have checked with other communities and the classification of non- exempt definitely fits the Animal Warden. 1. The Animal Warden's time schedule may have to be adjusted to cover call -out situations. Either this position would only work during a scheduled 40 -hour week and call -outs outside of that time would be handled by officers; this position would be scheduled for less than 40 hours with the assumption that call -outs would make up the excess time; budget should be allowed for over- time payments; or some combination of the above. • Call -outs should be authorized only by someone in authority. B. 7. The following positions are exempt according to my interpretation of the Act: a. City Administrator • b. Director of Finance/City Clerk/Treasurer C. Director of Public Works d. City Planner e. Chief Building Official f. Fire Marshal/Civil Defense Director/Assistant Bldg. Official g. Director of Parks & Recreation h. Chief of Police i. Administrative Assistant (Administration) j. Assistant Finance Director k. Administrative Assistant (Finance) 1. Assistant City Engineer m. Superintendent of Streets & Equipment n. Superintendent of Utilities & Buildings o. Recreation Programmer/Supervisor p. Park Planner/Landscape q. Administrative Captain r. Operations Captain S. Cable Administrator t. Utility Maintenance Supervisor U. Park Foreman .. V. Office Manager The City may elect to classify any of the above positions as non-exempt and as eligible for overtime pay, if it so • chooses. All exempt positions should have their salary rates quoted as monthly or annual amounts. Assigning an hourly rate may result in a classification of non-exempt. 10. Care must be taken not to award any specific overtime credit to an exempt position. a. If overtime credit is given, it may be assumed that the position is paid for working a certain amount of hours per week. Therefore, overtime payment would be required. b. Therefore, compensatory time for exempt employees is a very tricky issue. c. Personnel Agreement $1 to the City's personnel policy will have to be rewritten. Comply With Minimum Wage Provision: 1. Wage rates for non-exempt City employees (permanent, temporary or seasonal) not receiving minimum wage ($3.35/hr.) should officially (Council action) be raised • to the minimum before October 15 and retroactively paid for any time worked since April 15, 1985. (NOTE: As far as I can determine, the City is in compliance). 2. Volunteer firemen should not be paid by the hour and • their compensation must be limited to reasonable expense reimbursement only in order to classify them as volunteers. (Suggested amount: $2.50/call). a. This may allow employees (Police, Maintenance) to serve as volunteer fire persons without having to pay them overtime. b. If volunteer firemen are paid a much higher rate per call, their classification as volunteers could be in doubt. Whatever the rate, it should represent reasonable expense reimbursement only. c. Contributions to retirement fund are all right. C. 1. Public Works/Parks Maintenance Workers Contact - This contract is in compliance with the FLSA provisions. In fact, it exceeds the minimum provisions by requiring time and one-half payment for all hours worked in excess of eight hours per day in addition to the FLSA 40 -hour week requirement. It also exceeds by requiring time and one- half in addition to holiday pay for time worked on a holiday. • 2. Clerical Workers Contract - This- contract currently provides for overtime payment for "all employer authorized hours worked in excess of the normal work (sic) and for all holidays as defined herein." I assume the word "kaork" is a typo and should be "workday" or "workweek." Whatever the language, the wording needs to be reworded to reflect either in excess of an 8 hour day or a 40 hour week, whichever is bargained. They also receive the additional time and one-half for holidays. The major problem with this contract is that it provides for payment of either cash or time off. Under the FLSA, there is no choice and all hours worked in excess of 40 in a week must be compensated for in one and one-half times cash payment. Also, pay rates should be given as hourly rates in the contract. 3. Police Dispatcher Contract - The Police Dispatchers do fall under all provisions of the FLSA as do most other employees. They are not allowed the time differential --- for shift work as are Police Officers. Therefore, they must be paid overtime for all hours worked in excess of 40 in a workweek. They may, however, work days longer than 8 hours. Since they do work 10 -hour shifts in their . schedule, the contract language should be revised as follows: 5 a. The definition of overtime should be "all hours worked in excess of a 40 -hour workweek" instead of the present language of "normal workday." b. Overtime for the dispatchers is now paid through "credit as ... earned...time and one-half compensatory time. However .... hol"iday... 2 1/2 times compensatory time." According to the FLSA, all hours worked in excess of 40 in a workweek must be paid at time and one-half cash payment. Language should be changed to reflect this cash payment. (See clerical contract comments). C. (NOTE: The Police Department is reworking the dispatchers' schedules so that they will work a 40 -hour week. d. A provision should be added retaining the right to establish shift schedules. e. Pay rates should be given as hourly rates. 4. Police Contract - The complete section concerning overtime and hours worked (Article 6) will need to be reworked. Because of the 7 (k) exemption which allows the work period for police officers to be anywhere from 7 to 28 days, more latitude is allowed when calculating overtime owed. • The Police Department is acquainted with the FLSA • requirements. Detailed bargaining will have to occur and the contract will need to be substantially changed, including all of Article 6 and Section 14.2. Shift scheduled hours and non -shift work hours will both have to be taken into cnsideration when negotiating. Some points to be taken into consideration are: a. The contract currently is based on a 40 -hour work week or 2080 hours per year. This is the figure also used in the City's Personnel Policy and the figure used to determine hourly pay. b. According to the FLSA regulations for sworn police officer, under a 28 -day work period, the maximum figure for hours worked before overtime payment is owed is 171 hours, which totals out to 2223 hours per year. Therefore, the City could be working with two different figures. This should be taken into consideration and/ or resolved. C. Overtime payment is only due after a certain $ of hours actually worked. For example, hours taken and compensated for under vacation, sick leave or holidays • are not considered hours worked and do not count when figuring towards overtime. Unless other contract language provides for an alternative, this may be taken into consideration. d. There is a certain amount of uncertainty as to the • total amount of hours any police officer will have to work each work period due to court appearances and extra hours worked at the end of a shift to finish a call. This will also need to be addressed in scheduling. e. The overtime pay which had been given the police officers is no longer valid under the FLSA ("$44.89 per month in lieu of...")._ f. The Police Department (management and association) has been drafting a proposed schedule which will conform to FLSA requirements. This will have to be approved/modified in the near future and contract language changed. g. Pay rates should be quoted as hourly rates. h. There are other problems with police personnel hours, such as private guard duties and canine officer provisions, which the police management is aware of. SPECIAL NOTE: A specific provision should be added to all collective bargaining contracts stating that double payment (i.e:, cash and compensatory time) will not be allowed for • any overtime hours. 5. Personnel Policv a. Under the hearing, Working Hours and Overtime Pay, the following statement is made: "forty hours shall constitute a normal working week and all hours worked in excess of 40 hours per week shall be referred to as "overtime." 1. The phrase, "for non-exempt status employees," should be added at the beginning of the above sentence. b. All references to "compensatory time" should be deleted. c. NOTE: The policy currently states, "Leave time pay shall be added in computing 40 hours for overtime purposes." This is consistent with contract language but is in excess of FLSA minimum requirements. I would recommend that this language not be changed unless it is also bargained into the contracts. d. Definitions of exempt and non-exempt employees should be added to the Definitions section. • 1. Definition of "Permanent, Full -Time Employee" should be reworded. 7 e. Personnel Agreement.#1 1. One of the requirements for an exempt employee is • that his or her salary is not set at an hourly rate. In other words, their work is of such nature that they are paid to perform the duties of the position and not for the hours that they work. Therefore, salaries for all exempt employees should be quoted at an annual or a monthly rate and salaries for all non-exempt employees should be quoted at an hourly rate. An exempt employee's salary is guaranteed no matter how many hours he or she works. 2. As a result, it is unadvisable to set up a compensation rate, either of pay or of time off, directly related to hours worked, especially for hours in excess of 40 in a week. In other words, if an exempt employee works more than 40 hours in a week; he or she should not receive any compen- sation or compensatory time equal to or specifi- cally for that time. 3. Two alternatives for compensating exempt employees would be an increase in salary or a flex time arrangement such as is already in place for Department Heads. 4. The three divisions of non-union personnel are • now titled 1) Department Heads & Assistants, 2) Supervisory, and 3) All other Non -Union Personnel. I would suggest these be changed to 1) Department Heads, 2) All Other Permanent, Exempt -Status Personnel, and 3) All Non -Union, Non -Exempt Status Personnel. 5. The Department Head classification would contain all department heads including the Fire Marshal/ Civil Defense Director and excluding the Fire Chief (Volunteer). 6. The "All Other Permanent Exempt -Status Personnel" classification would contain those already under the Supervisory classification with the probable exception of Office Manager/Secretary to the Chief of Police. 7. The rest of the non-union employees would fall under the third classification. 8. Titles should definitely be included in the new version of Personnel Agreement #1 so there is no misunderstanding and any new positions which are added in the City of Eagan should have • documentation assigning them to one of the above categories. W 9. The flex time policy in effect for Department Heads may remain the same but the comepensatory time policies for the Supervisory and All Other • classifications should be changed. 10. A flex time policy of two or three, 8 -hour days or for periods fess than two hours could be established for All Other Exempt Employees. 11. Life insurance could remain as is. 1. A special exemption could continue $25,000 policy for the Office Manager since she is supervisory (although non-exempt). SPECIAL NOTE: In the future, it might be advisable to create a consistent policy for all non-exempt employees. Right now, some are paid for all overtime over a certain amount of hours per day, while others are paid for. all overtime over 40 hours per week. These are not necessarily the same. D. Figure Out Regular Rate of Pay For All Non -Exempt Employees 1. Time and one-half overtime payment must be made using the FLSA's "regular rate" of pay. 2. The regular rate includes, in addition to base rates: • a. Longevity b. Shift differential c. Position premiums (sergeant, investigator, etc.) d. ,Merit step increases e. 'Any other add-ons to pay other than expense reim- bursements (such as, uniform allowance for plain clothes officers). 3. It excludes- a. 'Fringe benefit payments b. Extra compensation such as overtime pay c. Payment for periods during which no work is performed. BASIC CONCEPT: Regular rate equals pay for hours worked divided by hours worked. E. Abolish Compensatory Time 6 Make Retroactive Time and One -Half Overtime Payment to All Non -Exempt Employees for Any Overtime Earned Since April 1, 1985, Which Was Credited As Compensatory Time 1. The City Council should pass a policy as soon as possible • abolishing the awarding of compensatory time as an alternate for cash payment for all hours worked in excess of a 40 hour week per FLSA requirements for all non- exempt employees. This must be in place by October 15, but it would be advisable to do this sooner. O J 2. Compensatory time banked before April 15, 1985, should be allowed to stay on the records as compensatory time • unless the Council would want to "pay off" all comp time. Employees should be urged to use up their compensatory time in a timely manner. 3. Retroactive cash payment should be made for all compensatory time recorded for non-exempt employees since April 15, 1985. 4. Bookkeeping and payment to police officers will be more complex because of the difference between the FLSA hour allowance and the contract and actual overtime payments which have been made in a straight payment. a. The new schedule should be approved and put into effect as soon as possible. b. Great care will have to be taken in figuring out if any or what payment is due any individual in this department considering the variables. I will be happy to work with the Finance Department on this. 5. Compensatory time for exempt employees should also be abolished in so far as it awards time for specific hours worked. A flex -time policy for non -department head exempt employees could be instituted as an additional benefit. • 6. All non-exempt employees should be instructed to not work overtime unless authorized by the Employer. Note: The Employer must pay for all overtime hours even if the employee does not want to be paid for them. In other words, if an employer allows an employee to work overtime, with or without permission, that employer must pay for the overtime. F. Comply With Record Keeping Requirements for All Non -Exempt Employees 1. Employers subject to FLSA must keep records for each non- exempt employee indicating: a. Name and identifying number b. Home address c. Date of birth, if under the age of 19 d. Sex, and occupation in which employed e. Time and day on which his or her workweek or work period begins, and length of the work period f. Regular rate of pay for any workweek or work period in which overtime is worked g. Hours worked each day and each workweek or work period • h. Total daily, weekly, or work period straight -time earnings (includes one time, but not time and one- half pay for overtime) 10 i. Overtime excess compensation (the "half time" or more extra compensation for overtime) j. Total additions to or deductions from wages paid each • pay period k. Total wages paid each pay period 1. Date of payment and the pay period covered by the payment (29 C.F.R. See. 516.2). 2. The Department of Labor can require access to, or submission of, these records as well as any others it determines are necessary for its enforcement responsibilities. 3. The City of Eagan is already in compliance with most of these requirements. The Finance Department should determine which requirements need further compliance. 4. Since the workweek will be the same for all non-exempt employees with the exception of police, a blanket statement can be placed in each file (see attachement.) The workep riod will be the same for all -police personnel and a blanket statement can be placed in their files also. G. Display Minimum Wage Poster 1. This is a requirement. The posters have been ordered and will be posted. • a. Municipal Center b. Police Department c. Public Works Garage H. Take Action Regarding Volunteer Fire Department Member Status There has been some confusion regarding the Volunteer Fire Department's status with regard to the provisions of FLSA. As far as I can determine from talking to representatives from the Department of Labor, members of the City of Eagan Volun- teer Fire Department are exempt from provision's of the FLSA if they can be classified as truly volunteer. If they cannot be, the City would be liable not only for minimum wage requirements but also for overtime payments for all City employees who also serve as volunteer firefighters. In order to be classified as volunteers, the firefighters can receive compensation for reasonable expense reimbursement only. This would include such things as mileage and personal laundry. The current rate of $5.00 (or $6.00) per call is probably too high to be considered expense reimbursement only. A figure of $2.50/call would be more reasonable, and possibly one of $3.00/call - with justification. Anything higher may leave the City open to a determination by the DOL. • If the firefighters are classified as volunteers, then any City employee may serve as a volunteer firefighter without the City being liable for overtime payments for time spent as a 11 firefighter. (An employee may not "volunteer" time performing the same type of duties they regularly perform, but they may "volunteer" to do something different). Also, the City is not liable to pay a minimum wage to true volunteers. • Contributions to a retirement fund by the City are acceptable as a benefit (not compensation). Chief Childers is aware of the problems. Meetings should be scheduled with him regarding the FLSA provisions. Although enforcement of the FLSA regulations will not occur until October 15, 1985, it would be advisable to proceed in a timely manner to accomplish all the preceding steps. I will return from vacation by August 19 at the latest (the date could be sooner) and I would recommend that no official steps be taken until that time. There are many details and regulations that were impossible to relate in this brief report. Many of these should be taken into consideration, or at least understood, when imple- menting the preceding steps. The provisions of the Federal Labor Standards Act are the law. Neither the employee nor the employer can waive the provisions of the Act, no matter what their preference or hardship -is. Although there are movements afoot to offer legislation which would exclude either law and fire personnel or cities as a whole • from the provisions of the Act, there is no guarantee that such legislation has even a good chance of succeeding nor how much time this would take. Also, while employers and employees in Minnesota are generally opposed to the provisions, I have heard this is not necessarily the case in other .areas of the country where there are abuses. Therefore, the City should proceed with compliance. If you have any questions or require any more immediate information, I will be available as soon as I return from vacation. I am currently drafting specific agenda items to be presented to the City Council for official action. Administrative Assistant AD/kf/jj 12 • • MEMO TO: CITY ADMINISTRATOR HEDGES • FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: AUGUST 16, 1985 SUBJECT: AMENDMENT TO PERSONNEL AGREEMENT #1 (FLSA CONFORMANCE) In order to conform with the provisions of the Federal Labor Standards Act, it is recommended that Personnel Agreement #1 of the City of Eagan Personnel Policy be amended as follows: PRELIMINARY DRAFT PERSONNEL AGREEMENT #1 (Revised) Non -Union Personnel DEPARTMENT HEADS The follovi,ing benefits apply to all department heads which consist of the following personnel: 1. City Administrator 2. Director of Public Works 3. Director of Finance/City Clerk/Treasurer 4. City Planner 5. Director of Parks & Recreation 6. Chief of Police 7. Chief Building Official 8. Fire Marshal/Civil Defence Director/Asst. Bldg. Official Item One - Recording of compensatory time is abolished as per previous Council action. Item Two - A benefit of flex time authorized by the City Administrator has been established: a. Forty hours per calendar year to be used in that calendar year or lost. b. For periods of time less than four (4) hours. C. No cash payment will be authorized for any flex time at the time of termination of employment. Item Three - Life insurance is provided at the rate of $25,000 term insurance. 1 0 ALL OTHER PERMANENT, EXEMPT STATUS -PERSONNEL The following benefits apply to these personnel: 1. Assistant Finance Director 2. Administrative Assistant(s) - Administration 3. Administrative Assistant - Finance 4. Assistant City'Engineer 5. Superintendent of Streets & Equipment 6. Superintendent of Utiities & Buildings 7. Recreation Programmer/Supervisor 8. Park Planner/Landscape Architect 9. Administrative Captain 10. Operations Captain 11. Cable Administrator 12. Park Foreman 13. Utilities Maintenance Supervisor/Water Plant Operator 14. Office Manager Item One - Compensatory time is abolished. Any existing time recorded prior to (date of Council action) is to be used in a timely manner before December 31, 1986 or it will be erased. • Item Two - A benefit of flex time authorized by the Department Head is established: a. Flex time will be allowed per calendar year as authorized by the Department Head according to department policy. calendar year or lost. Item Three - Life insurance is provided at the rate of $25,000 term insurance.** ** Under current classifications, both Jon Hohenstein and Steve Sullivan receive $10,000 policies as non -supervisory employees. A determination will have to be made as to whether or not all exempt personnel will receive the $25,000 policy or whether insurance benefits should be covered under aseparate agreement. • I 0 ALL PERMANENT, NON-UNION, NON-E)aWT STATUS PERSONNEL The following personnel are included in this category: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Item One - • Item Two Engineering Aide III Engineering Tech II Engineering Tech I Planner I Construction Analyst Plumbing Inspector Administrative Secretary Building & Grounds Maintenance Building & Grounds Maintenance Accountant Animal Warden Supervisor/Worker Worker .The recording of compensatory time is abolished. Any overtime recorded as compensatory time from April 15, 1985 through September 3, 1985 will be compensated in a cash payment at the rate of one and one-half times the hourly rate for the hours worked as overtime. Compen- satory time recorded prior to April 15, 1985 is to be used in a timely manner until gone. - A one and one-half times the hourly rate cash payment will be compensation for all hours worked in excess of 40 hours ;n a workweek.*** *** The current personnel agreement is written as "over 40 hours a week." However, both the maintenance and clerical contracts are "over 8 hours a day" which could result in more payment in isolated instances. Which do you prefer for non- union personnel? • 0 ALL TEMPORARY. NON-EXEMPT PERSONNEL All temporary personnel (with the exception of seasonal recreation program personnel) will be compensated at the rate of one and one-half times their hourly rate cash payment for any hours worked in excess of 40 in a workweek. Included in, but not limited to, this category are the following personnel: 1. Interns 2. Cadets 3. Temporary clerical workers 4. Temporary maintenance workers 5. Election judges 6. Any other temporary office personnel Item One - No benefits will be given to any temporary employee. Item Two - Worktime to be compensated will be computed from hours actually worked during any given workweek (Sunday from 12:01 a.m. through Saturday 12:00 midnight). Please give me your comments on this draft as soon as possible • and I will prepare a final draft. Administrative Assistant 4 TRI -LAND PROPERTIES, INC.:_ 4655 Nicols Road • Eagan, Minnesota 55122 �� J (612) 452-5950 September 4, 1985 RE: Lot 1, Block 3, Sunset 4th Addition Dear Mayor and Councilmembers: At the Council meeting on Tuesday, September 3, 1985, a variance request was made and granted for the above referenced parcel. Certain concerns were brought to the Council's attention by the neighboring property owner, Mr. Charles Souza. As I was personally involved in this matter, I wish to provide information which may clarify this situation. During construction of the home at 803 Yorktown Place, Mr. Souza called the City Hall,}to express concern that this home was placed too close to the side lot line.: He spoke with Steve Hansen who checked the site plan. The site plan indicated a 10 -foot side yard setback which did not conform to the information that Mr. Souza provided. Because of this, Mr. Hansen informed Doug Reid, • Assistant Building Inspector, of the discrepancy. Mr. Reid performed an on-site inspection, verified the discrepancy and talked with Mr. Souza. Mr. Reid immediately contacted me and recommended that I obtain a variance. I applied to the City for the vaiance which application was heard on September 3, 1985. In addition, I met with Mr. Souza on site to inform him of the procedures that would be taken to rectify the problem, per recommendations of the Inspection Department. I have always found the Eagan Building Inspection Department to be organized,. helpful and professional. The quality of the department is a continuing credit to the City. Sincerely, Bradley J. Swenson Tri -Land Properties, Inc. BJS:wr cc: Thomas Hedges • Dale Peterson a El El F-1 SPECIAL MEETING NOTIFICATION TYPE OF MEETING SPECIAL CITY COUNCIL MEETING FINANCE COMMITTEE MEETING PUBLIC WORKS COMMITTEE MEETING PERSONNEL COMMITTEE MEETING DATE: 2 b0 /0 y T � TIME: (p . 3 a / • l - LOCATION: City Council Chambers aCity Administrator's Office ® City Hall Conference Room Other Location: CONTACT PERSON: ►Je ((n MEETING TOPIC COMMUNITY DEVELOPMENT COMMITTEE MEETING OTHER: SPECIAL ADVISORY PLANNING COMMISSION MEETING SPECIAL A.P.C. SUB -COMMITTEE MEETING OTHER: SPECIAL ADVISORY PARKS & RECREATION COMMISSION MEETING COn2mun i Cc��on S �'Porf �tcd�e� Fe e (e. 4001ASf,ca I rPar-f�ons C4 he r, SPECIAL ADVISORY PARKS & REC. COMMISSION SUB -COMMITTEE MEETING OTHER: SPECIAL ASSESSMENTS COMMITTEE MEETING JOINT BURNSVILLE/EAGAN CABLE COMMISSION MEETING OTHER: POSTED FOR PUBLIC NOTIFICATION BY THE OFFICE OF THE CITY ADMINISTRATOR DATE: 9 q P$ TIME: b . zZ aIYK . MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 23, 1985 SUBJECT: SPECIAL CITY COUNCIL MEETING Please note that the Special City Council meeting is scheduled for 7:15 p.m. The City Administrator and Director of Finance will be presenting the new developers escrow before the Planning Commission at 7.00. According to the Subdivision Ordinance, there is a requirement that the Planning Commission hold a public hearing for any ordinance amendment and their recommendation will then be presented to the City Council. Hopefully, the Plan- ning Commission action will be done in time for the Special City Council meeting to begin at 7:15. 1986 BUDGET EXPENDITURE SUMMARY Enclosed is a copy of the revised budget expenditure summary. Please replace the document sent out on Friday with this new summary. PERSONNEL The pretermination conference was held at 1:30 p.m. this afternoon for Anna Goers. Ann chose not to appear at the conference and according to the Union Steward, is considering resignation. The City Administrator will provide a verbal update after the budget work session tomorrow evening. City A \I dministrator Special Note: Anyone attending the OPUS groundbreaking ceremony at 11:00 a.m. tomorrow morning at 1305 Corporate Center Drive, has been asked to wear boots due to the muddy conditions.