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06/03/1986 - City Council RegularADMINISTRATIVE AGENDA REGULAR CITY COUNCIL MEETING FAGAN, MINNESOTA JUNE 3, 1986 DIRECTOR OF PUBLIC WORKS Item 1. Approve Grading Permit #EX22-066 (St. John Neumann Church) Item 2. Approve Final Plat, Yorkton Industrial Park South Addition MEMO TO: HONORABLE MAYOR S CITY COUNCILMSMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 2, 1986 SUBJECT: ADMINISTRATIVE AGENDA DIRECTOR OF PUBLIC WORKS 1. Approve Grading Permit #EX22-066 (St. John Neumann Church) -- We have received an application for a grading permit from St. John Newman Church to expand their existing parking lot north towards Deerwood Drive. The excess material generated from this grading operation will be used by a subcontractor to the City's contract for upgrading of Deerwood Drive from Pilot Knob Road to I -35E. All application materials have been submitted, ,reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve grading permit #EX22-066 (St. John Newman Church). 2. Approve Final Plat, Yorktown Industrial Park South Addition -- We have received an application for final plat approval for the above referenced subdivision located between TH14'9 and Delaware Trail (County Road 63), south of Becker Road (old County Road 63A) as shown on page * 'This proposed final plat has complied with all the conditions and configuration of the preliminary plat approved by Council action on December 3; 1985. All final plat application material has been submitted, reviewed by staff a•nd found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Yorktown Industrial Park South Addition and authorize the Mayor and City Clerk to execute all related documents. City Administrator TLH/mc Special Note: Will be available at Council meeting on Tuesday. AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN., MINNESOTA CITY HALL. JUNE 3, 1986 6:30 P.M. p I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE J .�,.1 II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - ESTABLISH BOND SALE DATE FOR $4,650,000 G.O.'IMPROVEMENT BONDS, $3,000,000 MUNICIPAL STATE AID BONDS AND $700,000 TAX INCREMENT BONDS OF 1986 IV. 6:45 - DEPARTMENT HEAD BUSINESS T/I - A. Cable Commission v. 6:55 - CONSENT AGENDA rP13 A. Contractor Licenses IG, B. Personnel Items p•1e C. Eagan Lions Club, Temporary Beer License for 4th of July / Celebration P.ZaD. Fawn Ridge Addition, Revise Agreement/Extend Completion Dates VI. 7:00 - PUBLIC HEARINGS �•1� A. Vacation of Common Lot Line Utility and Drainage Easement of Outlot F, Lone Oak Addition (Continued from May 6, 1986, City Council Meeting) Z3 B. Vacation of Street and Utility Easements for Eagandale Lemay Lake Addition `.'. L5 C. Vacation of Highway' Slope Easement for Lot 10, Block 3, Clearview Addition VII. OLD BUSINESS PZ A. James Unker for a 25' Variance from 50' Setback Requirement Along Public Street for Lot 10, Block 3, Clearview Addition, Located East of Lenore Lane & Fronting on Cliff Road, SE 1/4 of Section 29 VIII. NEN BUSINESS $ P A. Department of Natural Resources for Request for Special Deer Hunt in Fort Snelling State Park, November 8 and 9,7-9-8-6,�and November 15 and 16, 1986 P.B. Home Estates, Inc. for a 20' Variance from 40' Setback Require- ment Along Public Street for Lot 2, Block 1, Whispering Woods Located at Slater Road & Slater Court, SW 1/4 of Section 31 NEN BUSINESS (continued) P,q% C. Sunshine Construction Company for a 5' Sideyard Setback Variance for Lot 6, Block 2, Birch Park Located at Windcrest Avenue West of Denmark Avenue, NW 1/4 of Section 22 D. RMC Development Corporation, for a Waiver of Plat to Split Existing Duplex on Lot 2, Block 1, Sun Cliff Addition Located South of Diffley Road on Deer Hills Trail, NW 1/4 of Section 29. P. E. RMC Development Corporation for a Waiver of Plat to Split Existing Duplex on Lot 3, Block 1, Sun Cliff Addition, Located South of Diffley Road on Deer Hills Trail, NW 1/4 of Section 29 'P. D F. Developers Escrow Agreement p.(,t G. Discuss Future.Status of Developers Task Force (rj H. Resolution/Dakota County Notification of Proposed Land Divisions I%. ADDITIONALITEMS �p 67 A. Public Improvement Contracts 1 �p 67 1. Contract 86-12, Receive Bids/Award Contract (Pumphouse #8) 1672. Contract 86-15, Receive Bids/Award Contract (Hampton Heights / Trunk Watermain) p.76 3. Contract 86-11, Approve Plans/Order Adveertisement for Bids (Williams/LaRue and Wyndham Corporate Center Additions) P- 4. Contract 86-8, 1986 Sealcoating f7, 7y B. Contract 85-21, Maintenance Facility Expansion/Revised Concept Design Approval p.73 C. City of Eagan, Receive Bids/Award Contract (Base Radio Communications Stations and Installation) X. VISITORS TO BE HEARD (for those persons not on the agenda) %I. ADJOURNKENT. 2 a MEMO TO: HONORABLEMAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 29, 1986 SUBJECT: AGENDA INFORMATION ADOPT:AGENDA APPROVE -'MINUTES' After approval is given to the June 3, 1986, agenda and regular City Council meeting minutes for the May 21 meeting and Special City Council meeting minutes for April 29, the following items are in order for consideration: At a Special City -Council meeting held on April 9, 1986, the City Administrator and Director of Finance reviewed the necessity to sell bonds prior to September 1, at which time many General Obligation Bonds will become taxable according to HR 3838. A sale date of July 1, 1986, was generally discussed at the Special City Council meeting. It was also determined that all three issues would be combined for the same sale date to allow for a savings in preparation of the bond perspectus and issuance expenses even though the three bond issues must be treated as three separate sales. For additional information on this item, refer to sale memos prepared by Miller & Schroeder Financial, Inc., that provide detailed information describing each of the proposed bond sales. This information is enclosed on pages Z, through_. Mr. Ernie Clark, the City's Fiscal Consultant from Miller & Schroeder Financial, Inc., will be present to answer any questions the City Council might have regarding the three sales. The sale date is July 1, with a bid opening at 11:00 and the bid award scheduled for 6:30 p.m. which is the first regularly scheduled City Council meeting during the month of July. ACTION TO BE CONSIDERED ON THIS ITEM: To schedule a bond sale date for July 1, 1986, at which time bids will be opened and award considered for the sale of $4,650,00.0 G.O. improvement bonds, $3,000,000 Municipal State Aid bonds and $700,000 TIF bonds for 1986. II I/ - -. , t - C Tull Free Minnesota (800) 862-6002 Tull Free Ocher States (800) 328-6122 er & Schroeder F acial, Inc. Northwestern Financial Center • 7900 Xerxes Avenue South-P.O., Box 789 • M inneapol is, Minnesota 55440 (612) 831-1500 SALE MEMO TO: Mr. Stephen Rosholt Faegre cic Benson 2300 Multifoods Tower 33 South Sixth Street Minneapolis, Minnesota 55402 FROM: Ernest L. Clark ISSUE: INITIAL RESOLUTION SALE DATE: BONDS DATED: BONDS DUE: INTEREST PAYMENT DATE: MATURITIES: May 19, 1986 City of Eagan, Minnesota $3,000,000 General Obligation State -Aid Road Bonds, Series 1986 June 3, 1986, regular council meeting, 6:30 p.m. I July /, 1986 open bids at 11:00 a.m. C.D.T, Award regular meeting at 6:30 p.m. C.D.T. July 1, 1986 July 1 January 1 and July 1, commencing July 1, 1987 $ 150,000 - 1987 160,000 - 1988 170,000 - 1989 180,000 - 1990 190,000 - 1991 205,000 - 1992 220,000 - 1993 235,000 - 1994 250,000 - 1995 265,000 - 1996 275,000 - 1997 - 175,000 - 1998/01 C.D.T. and tabulate. REDEMPTION: The issuer may elect on July 1, 1996 to repay obligations due on or after July 1, 1997/01. All prepayments shall be at a price of par and accrued interest. HcaJyuarrtm Minncatx,li., Minncwra Bninch Offi... S.. Lira Ikach,("iI mia•5r.Pahl,Minnc.uW•Mi1w.wkcc, Wiuvnsln•Sen Fnmciscu. Cakf,,mia .,,,i..,.ni,.Y........ . e,.—•, n.....—� . RATES: DISCOUNT: FUNDS: GOOD FAITH CHECK: REGISTRAR: PROJECT: APPLICATION FUNDS: The rates shall be in integral multiples of 5/100ths or 1/8th of 1%. No rate or maturity shall exceed the rate specified for any subsequent maturity by more than 1%. Obligations of the same maturities shall bear a simple rate from the date of the obligations to -the date of maturity. $52,500 Bond proceeds must be in immediately available funds, not Clearing House funds. $60,000 cashier's or certified check payable to the City. First Trust Company, Inc. State -Aid Roads Project Construction Costs Discount Issuance Costs Interest Earnings TOTAL: M $2,922,000 52,500 27,000 (1,500) 3 000 000 ti v II 5555555955515 ra ry Iy II F- U II In L) h1 111 0 Irl F. r5 N 'Si N N II r -.I II 11 - > If r OJ Ill SU W [U IP Il) 5 G1 lil ID N 9 4s: it If I - II CO ul Ul rU Cti Ir:J r In u) f9 r OJ N 51111 II N II N f•)U7 Ln :. .-:m OJ Ij ill i4,l It Irl II iUInrmmIII ulmmm= f•l•-+mr 11 I11 i+ II 1•) I•l rl r•) 1•) 4 4 t �t t t OJ .a Ln rn II r .O II f•l 6 r7 M I•) I•) r•) f•] f•] r+J I•] i.J OJ II h) aJ II 11 L' II II v II II II ++ If 69995559615595195 11 5 N It II) 4) N h) h) to 4c & 5 Is 55995 1! 5 W II II N II CO W LI) 111+; LDLD r m.5 M 11) V1595 II U) tU )rN99N II -+ II lJ fIn 1•�-r +-1 �J V7 m .+ .� m 4 iJ NU] (U II V) `i111It WU-)ra1OrrurSmfiuim�-4 m mr1.u0d f•) 70.-1 Ln rD u)41•) CII ..1 II r ,..,, a In n . 11 II II II 11 II ti II -5)995595 N5 5 r'11 al 01 C W .1= ❑0 4i ra i4 111 4, u sL In a n 1n m - Y 1L Y a, Ln 5 5 5 64 G II 61695511155 h) 51IF, ty I� Nr'. n II rIs, 4'If tiz I- in --III v u'r n,r ¢I II II 4 h) L) 61 li] h1 n; rD ui ll1 lO.,D u. rr I-) It II 5 9 9 9 5 5 51 5 51 5 9 5 N N N II 5 ra II 5 5 5 r5 5 N ti N F. &, j .1, S S ti II N II 11 5556154N95IS, F F�!y IF,, Fy ti 11 IS U II 6455 N55 N 455995?: ry II 151 S. II ry 9595 N 1G IS, Is 646411, r.. 4c 4I, II 9 If .. - II L II 9 5 5 5 5 I17 5 4) IS 11) U.) n) bi Li; h.: II 6' a II II) U) rm In 5Cu 104"lwrr-Irrr II 5 -1 ,i ti " N 44J Ilj r1J Ill I)j I,i r-4 ,-1 .I .. : It f;J u It11 r7 II II a1 11 t- (30 IT) (9 N1•)•J V1mrmCr- 5-+ II Y II mmmUi Ln Cn Cn Ln n+Cn Cn 6 S Cn, rn ' II rG II \\\\\\\\\�.\ \�\\ II w II J !995559 ry 54GIS, 5 r5 R,Iy n. If Q If I- rrrrrrrrrrrrrrran II I • I tA II 4:' 11 111 U 41, N f.I rI ill j I, Y II n,'l'i4 a > I'l fl al LTI 4 T.1 d 4 14t' Cl L ++ IL r-4 m Ili 5'7 n ru 4 N ri II rG It N i . U ++ 0 m Ll G: N > I— > .� F- U IL CC Q E i Ir L;J I I r4 Tull Free Minnesota (800) 862-6002 Toll Free Other States (800) 328-6122 n r c el Inc. Northwestern Financial Center • 7900 Xerxes- Avenue Sourh • P.O. Box 789 -Minneapolis, Minnesota 55440(612)831-1500 May 19, 1986 SALE MEMO TO: Mr. Stephen Rosholt Faegre h Benson 2300 Multifoods Tower 33 South Sixth Street Minneapolis, Minnesota 55402. FROM: Ernest L. Clark ISSUE: City of Eagan, Minnesota $700,000 General Obligation Tax Increment Bonds, Series 1986 INITIAL RESOLUTION: June 3, 1986, regular council meeting, 6:30 p:m. C.D.T. 1 SALE DATE: July /, 1986 open bids at 11:00 a.m. C.D.T. and tabulate. Award regular meeting at 6:30 p.m. C.D.T. BONDS DATED: July 1, 1986 BONDS DUE: August 1 INTEREST PAYMENT DATE: February 1 and August 1, commencing February 1, 1987 MATURITIES: $ 40,000 - 1989 120,000 - 1990 125,000 - 1991 130,000 - 1992 140,000 - 1993 145,000 - 1994 REDEMPTION: Bonds due in 1989 callable at 102 Bonds due in 1990 callable at 101.5 Bonds due in 1991, callable at 101 Bonds due in 1992 callable at 100.5 ,Bonds due in 1993/94 callable at 100 RATES: The rates shall be in integral multiples of 5/100ths or 1/8th of 1%. No rate or maturity shall exceed the rate specified for any subsequent maturity by more than 1%. Obligations of the same maturities shall bear a simple rate from the date of the obligations to the date of maturity. Hca.l.pnrrtcrs: Minncapoli.c, Minncwra Pr:mch li((itts: Srdun.i Ik.ah, Cali4,mi.r • Si. NO, Minncxrta • Milw,mkm W ieuoos in • San F,m.,k r. Cahfi,m n >I.mhv.n Jw \4mm.lmoinr l'nn.aom r..np: ...... C DISCOUNT: $10,500 FUNDS: Bond proceeds must be in immediately available funds, not Clearing House -Funds. GOOD FAITH CHECK: $14,000 certified or cashier's check payable to the City. REGISTRAR: First Trust Company, Inc. PROJECT: Sperry Project APPLICATION FUNDS: Construction Costs $ 622,482. Discount 10,500 Capitalized Interest (1.5 years) 63,555 Issuance Costs 7,000 Interest Earnings (3,537) Is TOTAL: 700,000 I Exhibit Al City of Eagan, Minnesota Tax Increment Cashflow Using 50% of Revenue 50% Debt Semi -Annual Excess Date T.I. Revenue Service Balance Revenue 8/ 1/87 43,485.00 * 43,485.00 .00 .00 2/ 1/88 20,070.00 * 20,070.00 .00 .00 8/ 1/88 50,000.00 20,070.00 29,930.00 29,930.00 2/ 1/89 50,,000.00 20,070.00 29,930.00 59,860.00 8/ 1/89 100,000.00 60,070.00 39,930,.00 99,790.00 2/ 1/90 100,000.00 19,030.00 80,970.00 180,760.00 8/ 1/90 100,000.00 139,030.00 ( 39,030.00) 141,730.00 2/ 1/91 100,000.00 15,790.00 84,210.00 225,940.00 e/ 1/91 100,000.00 140,790.00 ( 40,790.00) 185,150.00 2/ 1/92 100,000.00 12,290.00 87,710.00 272.,860.00 8/ 1/92 100,000.00 142,290.00 ( 42,290.00) 230,570.00 2/ 1/93 100,000.00 8,552.50 91.,447.50 322,017.50 8/ 1/93 100,000.00 148,552.50 ( 48,552.50) 273,465.00 2/ 1/94 100.,000.00 4,422.50 95,577.50 369,042.50 8/ 1/94 100,000.00 -------------------------------------�------- 149,422.50 ( 49,422.50) 319,620.00 11263,555.00 943,935.00 319 620.00 * denotes capitalized interest of 63,555.00 Prepared by Miller & Schroeder Financial: 7 5/20/1986 40 • Issue Date: Settlement Date: First Coupon: a $700,000 Tax Increment Bonds of 1986 City of Eagan, Minnesota Debt Service Schedule 7/01/86 8/01/86 8/01/87 Date Principal Coupon Interest Debt Service 8/01/87 0.00 0.000 43,485.00 43,485.00 2/01/88 0.00 0.000 20,070.00 20,070.00 8/01/88 0.00 0.000 20,070'.00 20,070.00 2/01/89 0.00 0.000 20,070.00 20,070.00 8/01/89 40,000.00 5.200 20,070.00 60,070.00 2/01/90 0.00 0.000 19,030.00 19,030.00 8/01/90 120,000.00 5.400 19,030.00 139,030.00 2/01/91 0.00 0.000 15,790.00 15,790.00 8/01/91 125,000.00 5.600 15,790.00 140,790.00 2/01/92 0.00 0.000 12,290.00 12,290.00 8/01/92 130,000.00 5.750 12,290.00 142,290.00 0.00 0.000 8,552.50 8,552.50 ®2/01/93 8/01/93 140,000.00 5.900 8,552.50 148,552.50 2/01/94 0.00 0.000 4,422.50 4,422.50 8/01/94 ------------------------------------------------------------------ ------------------------------------------------------------------ 145,000.00 6.100 4,422.50 149,422.50 TOTALS 700,000.00 243,935.00 Accrued Interest to 8/01/86 = 3,345.00 Total Bond Years = 4203. Gross Interest Cost = $ 243,935.00 Average Coupon 5.803% NIC = 6.053% Average Life = 6.00 Years Discount @ 98.500 10,500.00 • File: e4.dbt Prepared by MILLER & SCHROEDER FINANCIAL: 5/19/86 943,935.00 Tull Free Minnesuta (800) 862-6002 Toll Free Other States (800) 328.6122 ', er &Schroeder FinancW, -ffic. Northwestern Financial Center • 7900 Xerxes Avenue South • P.O. Box 789 • Minneapolis, Minnesota 55440 (612) 831-1500 May 23, 1986 SALE MEMO TO: Mr. Stephen Rosholt Faegre & Benson 2300 Multifoods Tower 33 South Sixth'Street Minneapolis, Minnesota 55402 FROM: ISSUE: INITIAL RESOLUTION: SALE DATE: BONDS DATED: BONDS DUE: INTEREST PAYMENT DATE: MATURITIES: Ernest L. Clark City of Eagan, Minnesota $4,650,000 General Obligation Improvement Bonds, Series 1986-A June 3, 1986, regular council meeting, 6:30 p.m., C.D.T. 1 July z', 1986 open bids at 11:00 a.m. C.D.T. and tabulate. Award Regular Meeting at 6:30 p.m. C.D.T. July 1, 1986 December 1 June 1 and December 1 commencing June 1,.1987 $ 50,000.00 - 1987 500,000.00 - 1988 500,000.00 - 1989 500,000.00 - 1990 500,000.00 - 1991 500,000.00 - 1992 300,000.00 - 1993 300,000.00 - 1994 300,000.00 — 1995 300,000.00 - 1996 260,000.00 - 1997 130,000.00 - 1998 130,000.00 - 1999 130,000.00 - 2000 130,000.00 - 2001 120,000.00 - 2002 9 Head.piarrvr: Alinnearyilis, Minncsai ra Paanch CMico:Sd:na 1"ch, C,hf,,.i.-Si. Paul; Minn (.-Md...kee. Wi.,nsm•Sm Frncixn, Calilamia is 171 • REDEMPTION: The issuer may elect on December 1, 1992 to repay obliga— tions due on or after December 1, 1993. All prepayments shall be at a price of par and accrued interest. RATES: The rates shall be in integral multiples of 5/100ths or 1/8th of 19. No rate or, maturity shall exceed the rate specified for any subsequent maturity by more than 1%. Obligations of the same maturities shall bear a simple rate from the date of the obligations to the date of ma— turity. DISCOUNT: $88,350 FUNDS: Bond proceeds must be in immediately available funds, not Clearing House funds. GOOD FAITH CHECK: $93,000 cashier's or certified check payable to the City. REGISTRAR: First Trust Company, Inc. PROJECT: Sewer, Water, Sanitary Sewer, and Street Improvements. APPLICATION FUNDS: Construction Costs: $3,576,923 307 Contingency Cost: $1,073,077 TOTAL: $4,650,000 $4,650,000 City of'Eagan, Minnesota General Obligation Improvement Bonds of 1986, Series A Debt Service Schedule Issue Date: 7/01/86 Settlement Date: 8/01/86 First Coupon: 6/01/87 Date Principal Coupon Interest Debt Service 12/01/87 50,000.00 4.900 385,744.17 435;744.17 12/01/88 500,000.00 5.100 269,840.00 769,840.00 12/01/89 500,000.00 5.200 244,340.00 744,340.00 12/01/90 500,000..00 5.400 218,340.00 718-,340.00 12/01/91 500,000.00 5.600 191,340.00 691,340.00 12/01/92 500,000.00 5.700 163,340.00 663,340.00 12/01/93 300,000.00 5.900 134,840.00 434,840.00 12/01/94 300,000.00 6.100 117,140.00 417,140.00 12/01/95 300,000.00 6.200 98,840.00 398,840.00 12/01/96 300,000.00 6.400 80,240,.-00 380;240:00 12/01/97 260,000.00 6.500 61,040.00 321,040.00 12/01/98 130,000.00 6.700 44,140.00 174,140.00 12/01/99 130,000.00 6.800 35,430.00 165,430.00 12/01/00 130,000.00 6.900 26,590.00 156,590.00 12/01/01 130,000.00 7.000 17,620.00 147,620.00 12/01/02 ------------------------------------------------------------------ 120,000.00 7.100 8,520.00 128,520.00 ------------------------------------------------------------------ TOTALS 4,650,000.00 2,097,344.17 6,747,344.17 Accrued Interest to 8/01/86 = 22,690.83 Total Bond Years = 33988. Gross Interest Cost = $ 2,097,344.17 Average Coupon 6.171% NIC = 6.431% Average Life = 7.31 Years Discount @ 98.100 88,350.00 File: eagan.dbt Prepared by MILLER & SCHROEDER FINANCIAL: 5/23/86 • 0 • Agenda Information Memo June 3, 1986, City Council Meeting Page Two A. CABLE COMMISSION 1. Cable Commission Update --Ralph Campbell, Cable Administrator will be present to answer provide an update regarding any business that conducted by the Cable Commission. /Z Burnsville/Eagan any questions and is currently being Agenda In -formation June 3, 1986, City Page Three Memo Council Meeting CONSENT.AGENDA: There are four ( q") items. on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. CONTRACTOR LICENSES A. Contractor Licenses --Attached on page 1� is a list of contractors who are renewing or who have been selected and retained as the builder by a customer either living in or planning to reside within the City of Eagan. These contractors have references from other municipalities or their client permit applications are awaiting City Council approval for a contractor license. ACTION TO BE CONSIDERED ON THIS ITEM: contractor licenses as presented. 15 To approve the list of • • CONTRACTORS' LICENSE . JUNE 3, 1986 GENERAL CONTRACTORS 1. W. H. CATES CONSTRUCTION INC 2. CONCORD BUILDERS 3. FULLERTON LUMBER COMPANY 4. E.E. JONES INC 5. NELSON—JOHNSON BUILDERS 6. WESTWOOD REALTY & CONSTRUCTION INC HOMEOWNER 1. KRAEMER, GARY 1. AL'S HTG & A/C 2. LAKEVILLE PLBG. & HTG INC • PLUMING 1. ABRAHAMSON PLBG 2. COLLEGE CITY PLUMBING 3. KLAMM MECHANICAL 4. STAR PLUMBING WATER SOFTENER 1. MILBERT COMPANY 7.�1.1.1o; „ 1. DOLPHIN POOL & PATIO 1 W Agenda Information Memo June 3, 1986, City Council Meeting Page Four PERSONNEL ITEMS B. PERSONNEL ITEMS: The following are Personnel Items to be considered at the June 3, 1986 City Council meeting: Item 1, Forestry Aide (Seasonal) --It is the recommendation of Park Superintendent VonDeLinde that Dave G. Wills be hired to fill this seasonal position. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Dave G. Wills as a Seasonal Forestry Aide. Item 2, Seasonal Road Maintenance Workers --It is therecommenda- tion of Superintendent of Streets and Equipment Erhart that Clayton Pearson, Mike Shomion, John Robinson, Kelly Ramswick, Susan Lindblade and Bryce Johnson be hired to fill these seasonal positions. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Clayton Pearson, Mike Shomion, John Robinson, Kelly Ramswick, Susan Lindblade and Bryce Johnson as Seasonal Road Maintenance Workers. Item 3, Engineering Tech Intern/Assistant--It is the recommendation of Assistant City Engineer Hefti that Jill Pennie be hired to fill the temporary 6 month internship position in the Engineering • Division. Ms_ Pennie is a Civil Engineering student at the University of Minnesota. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Jill Pennie as an Engineering Tech Intern /Assistant (temporary position) in the Engineering Division. Item 4, Road Maintenance Worker --With the resignation/retirement of Robert Shockley, a vacancy was created in the Road Maintenance Division of the Public Works Department. It is the recommendation of Superintendent of Streets and Equipment Erhart, Street Supervisor Lundsten and Administrative Assistant Duffy that Kurt Schlegel be hired to fill this vacancy,- effective June 9 and contingent upon successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Kurt Schlegel as a Road Maintenance Worker, effective June 9, 1986 and contingent upon, successful completion of the City's physical examination requirement. /-d Agenda Information June 3, 1986, City Page Five Memo Council Meeting Personnel Items cont"d. Item 5, Seasonal Recreation Workers --It is the recommendation of Recreation Supervisor Peterson and Recreation Supervisor Sunder that the persons listed on the attachment, which is enclosed on page -_/7 for you reference, be hired as Seasonal Recreation Workers. ACTION orkers. ACTION TO BE CONSIDERED ON THIS ITEM: To approve of the listed persons as Seasonal Recreation Leaders.' /6 the hiring • • BE: SUMMER PLAYGROUND PERSONNEL I "13003 C404 III)v off -.1 4 Janelle Bonner Kristi Edlund Kathleen Fletcher Tricia Gilbertson Rachelle Jirik Chris Kirschner Lisa Lundquist Gina Penn Beth Sistowicz Jacki Sadek Tammy Sova • Kathy Weeklund Kris Weeklund PS/js NEW PERSONNEL Ben Anderson Lisa Carlisano Jodi Carlson Shelley Carroll Paula Eaves Justine Epple Julie Erickson Anne Frisbee Leah Halepeska Dawn Peterson Christine Schultz Agenda Information Memo June 3, 1986, City Council Meeting Page Six EAGAN LIONS CLUB, TEMPORARY BEER LICENSE C. Eagans Lions Club, Temporary Beer License for 4th of July Celebration --The Eagan Lions Club has made application for a temporary beer license for July 2-6 in connection with the annual 4th of July celebration. The Police Department has reviewed the application and finds the license application to be in order for review. For a copy of the on -sale beer license, refer to page /� ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a temporary beer license for the 4th of July Celebration as requested by • the Lions Club. •, TOTAL FEE IS,00 CITY OF EAGAN NEW RECEIPT NO. 62778 3830 Pilot Knob Road RENEWAL EAGAN, MINNESOTA 55122 PREPARE IN DUPLICATE LICENSE NO. APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE PLEASE PRINT . DATEN41��9 LAST FIRST MIDDLE MIDDLE ADDRESS ADDRESS .41ptl STREET i ADDRESS STREET TTY STATE ZIP CITY STATE ZIP PHONE O BII=TE MANAGER'S NAME LAST FIRST MIDDLE ADDRESS STATE ZIP PhUN1; PHONE BIRTBDATE PLEASE CHECK ------CN SALE_ OFF SALE HEREBY APPLIES FOR NON -INTOXICATING LIQUOR LICENSE FOR THE. YEAR FROM ee 7— - TO EVENT- ��� m� L�E/e6�p�iOU - Month Date Month Date ARE YOU THE ACTUAL PROPRIETOR? YES ( ) NO (� LOCATION: R� Pa� ,` ADDRESS ARE YOU THE OWNER OF THE PROPERTY OF THE BUSINESS LOCATION? YES ( ) NO HAS ANY OTHER LICENSE OF THIS KIND BEEN GRANTED TO YOU? YES NO ( ) WH ,C-,, 'A5 ARE YOU A CITIZEN OF THE UNITED STATES? YES (k,/NO ( ) / Ci ,Year ARE YOU A REGISTEREDVOTER? YES NO(')/CITY r HAVE YOU EVER BEEN CONVICTED? YES ( ) NO CITY (Other than a.traffic.offense) If joint amership or if a silent partnership is involved, specify complete names, birth, addresses and telephone nunber for everyone concerned. YES ( ) NO (-4' dates of If YES, please list on the back or on separate sheet, all the information required. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS Frm ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND CITHER DEMISE COST'S, WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANT OF THIS 3.2 BEER LICENSE. I (we) HEREBY AGREE TO OPERATE SUCHSS IN ACCORDANCE WITH TETE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. 7E FORE STATLMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE ASID BELIEF. AUTHORIZED SIGNATURE /,\ _ i)11A A,o h� FOR CITY U ONL POLICE APPROVAL: YES (e� NO ( ) SI( �D DATED CITY COUNCIL APPROVAL: YES ( ) NO ( ) SIGNED DATED • Agenda Information Memo June 3, 1986, City Council Meeting Page Seven FAWN RIDGE ADDITION, REVISE AGREEMENT/EXTEND COMPLETION DATES D. Fawn Ridge Addition, Revise Agreement/Extend Completion Dates -- On July 17, 1984, the final plat was approved for the Fawn Ridge development located in the southwest corner of Wilderness Run Road and Dodd Road. As a part of that final plat approval, a development agreement required that the installation of all required streets and utilities be completed by December 5, 1985. Subsequent to that final plat approval, the developer elected to develop the subdivision in phases. Except for some minor corrective work, the first phase substantially complied with the completion dates contained within the development. agreement. However, due to the fact that the development agreement did not anticipate this phased development, it must now be amended to reflect the future completion dates required by the second phase construction. The staff has reviewed the developer's requested revised comple- tion dates and have adjusted them accordingly. The Financial Guarantee is still valid and in full force and effect to guaranty the completion of this work to the new revised completion dates. Staff is therefore recommending approval of this amendment to the development agreement revising the completion dates. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the amendment to the development agreement for the Fawn Ridge Addition regarding the extension of the completion dates for the installation of public improvements. ao Agenda Information Memo June 3, 1986, City Council Meeting Page Eight VACATION OF COMMON LOT LINE UTILITY & DRAINAGE EASEMENT nTTTT_AM F T_nMV nAW DnnTTTnM A. Vacation of Common Lot Line Utility and Drainage Easement of Outlot F,, Lone Oak Addition --On March 4, a petition was received from the developers of the Lone Oak Addition,requesting the vacation of the •dedicated common lot line drainage and utility easements adjacent to Trinity Lone Oak Church and shown on page with the public hearing being scheduled for April 1. One, of the conditions of the vacation of this easement was the conveyance of a similar replacement easement over the new lot • line created by the lot split for conveyance of property to Trinity Lone Oak Church. At the April 1 meeting, the developer had not complied with the rededication requirement and the public hearing was subsequently continued until May 6. At the May 6 hearing, the developer had still not complied with this dedication require- ment and' the hearing was continued one final time to June 3. As of this date the developer has successfully complied with the new dedication requirements and the vacation is now in order for favorable consideration. All notices have been published in the legal newspaper and sent to all concerned parties. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of the common lot line drainage and utility easement over that portion of Outlot F as described in the petition. • y= - SKETCH AND DESCRIPTION FOR. LAUKKA BECK EAGAN Most N%yCa-Dutk4jF �,;t P. , J I O ZI v � � NB9•.Z4'44'E is- 37 S00°9S�/G"E E C -Yl • I hwaby *WHY "us* lkcrcji4,4--Scojol, rr Pnowad by ma of WMW my dkrat OUMPASHM aM Mt 1 as a duly F"Uumd WL FAIL na oma BUN. Mrs :�I r41.r..+ wurcu� EASEME�J—1 TO �/AGATED 4445 ION - /D. 00 ft W/ciC G/ .> 1 n.��a I? .I _ Utilit�E3sCu�/tt per a141; �i /50.60 8902444"W �S'iy Lina Out/at F s.� zoo 0 1) 1) SCALE IN FEET •14 T7. 40011011. •OLCILLD. J1•111. 0.•0./1 INC. !•M 1 411 IN TI 1T 1., MNNAML]LA N, 1411 NO' 6.840/ FIELD WOK, PAGE. I DRAWN 911: <_ L Agenda Information Memo June 3, 1986, City Council Meeting Page Nine VACATION OF STREET AND UTILITY EASEMENTS EAGANDALE LEMAY LAKE ADDITION B. Vacation of Street and Utility Easements for 'Eagandale Lemay Lake Addition --With the proposed development of the Eagandale Lemay Lake 2nd Addition, the certain common lot line drainage and utility easements dedicated with the First Addition must be vacated. While the original petition requested the vacation of a street easement incorporating a portion of the existing Eagandale Place, this is no longer necessary as the street easement was never formally recorded at the County. Therefore, the only ease ent • required to be vacated at the public hearing is shown on page. All notices have been published in the legal newspaper and sent to all potentially affected parties with no objections received to date. ACTION TO BE .CONSIDERED ON THIS ITEM: To, close the public hearing and approve the vacation of the common lot line drainage and utility easement over a portion of Lot 1, Block 1, Eagandale Lemay Lake lst Addition. .2-3 SKETCH FOR PROPOSED DRAINAGE a UTILITY EASEMENT VACATION: LOT I, BLOCK I, EAGANDALE LEMAY LAKE IST ADDITION LONE OAK ROADI Reviewed By: TAC Date: S 8038 1 3911 E 145.03 - •. 3 ( a m PROPOSED DRAINAGE 60 N Ki o I �. VACATION EASEMENT 141 rn 20 I rte' LJ 1 \. 2 L M 1 z J a w w L— in A \ a- -I W \ l! N L�_'_c4 LL LJ L jJ--- v $ I= Z Ir �\ 1 r� Lt �. \ 5 �f- •L I aD'\ r0 Iv i J PROPOSED DESCRIPTION OF EASEMENT VACATION IN BLOCK 1 DENOTES EASEMENT The 5 foot wide Drainage and Utility El To BE VACATED Easement as dedicated on the easterly 5 feet of Lot 1, Block 1, EAGANDALE LEMAY LAKE 1ST ADDITION, according to the re- corded plat thereof, Dakota County, Minne- sota. 6-nnele I-sttnal Samrvcyitt g Znc. 9001 E. 81mmin0lon Freeway (35W) Bloominglon. MN 55420 (912)$81.2455 Agenda Information Memo June 3, 1986, City Council Meeting Page Ten VACATION OF HIGHWAY SLOPE EASEMENT LOT 10, BLOCK 3, CLEARVIEW ADDITION C. Vacation of Highway Slope Easement for Lot 10, Block 3, Clearview Addition --On May 6, the Council received a petition to vacate a 2'5' highway slope easement that had been conveyed to the City through a formal revocation process by Dakota County. Enclosed on page o is a copy of the easement proposed to be vacated. This easement was originally acquired by the County Highway Department for the upgrading of Cliff Road to its present urban condition. Because it is no longer needed, the County agreed to revoke this easement to the City's jurisdiction with the understanding that the City would proceed with the formal vacation process so that it could revert to the original landowner. All notices have published in the legal newspaper and sent to all potentially interested parties with no objections received to date. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a 25'' 'highway easement across Lot 10, Block 3, Clearview Addition. Legal Description of the Property to be Vacated A Highway Easement over the following described property; The South 25 feet of Lot 10, Block 3, of the Clearview Addition in Eagan described as follows: Beginning at a point 50 feet north of the SE corner of the SW 1/4 of SE 1/4 of Section 29, T27N, R23W, thence west 187.56 feet, thence north 280 feet, thence east .189 feet, thence south 280.01 feet to the point of beginning and there `� � terminating said true r ..e iaxel containing 4,689 square uare feet or 0.108 acres more or less. -- I Revio=TACEA ST 189.00 M stet 90.0 -%��an 9" 0 2 P.O.L. PARCEL f®f 25,200 Sq. Ff. i 90.0 PP,� fes.. J::::::. �:.: ,•: ; •. •.. ? •o ..Jw_,. , c.1 y-.1-1.� ( CLIFF ROAD) -N- "=so PIOPO.Id >' M L_I 3 Ln No. 32 - � 0 _ 99.o — s z �s PARCEL , A 27,518 Sq.Ff. IW 1 Ix I. f 1 BIW NI N F -• 0 1'•• �J t 1�. Y • • i4.2 - . / .tJ �.. Y _- r= L PIOPO.Id >' M L_I 3 Ln No. 32 - Agenda Information Memo June 3, 1986, City Council Meeting Page Eleven OLD' BUSINESS'. VARIANCE/JAMES UNKER A. James Unker for a 25' Variance from 50' Setback Requirement Along Public Street for Lot 10, Block 3, Clearview Addition, Located East of Lenore Lane & Fronting on Cliff Road, SE 1/4 of Section 29 --An application was submitted to the Planning Department requesting a 25' front yard setback, north of Cliff Road in the Clearview Addition. This item was presented for consideration at the May 21 meeting, however, at the request of the applicant the agenda item was continued until the June • 3, City Council meeting. For additional information on this item, refer to the Plannin9 Department report, a copy of which is enclosed on pages through 131. There are no conditions in the Clearview Addition development agreement pertain- ing to setback restrictions on this lot. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance permit as requested by James Unker. • a7 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: JAMES UNKER LOCATION: LOT 10, BLOCK 3, CLEARVIEW ADDITION (SE a, SECTION 29) EXISTING ZONING: R-1 SINGLE FAMILY DATE OF PUBLIC HEARING: MAY 21, 1986 DATE OF REPORT: MAY 13, 1986 REPORTED BY: JIM STURM A public hearing has been scheduled at the June 3, 1986, City ® Council meeting for the vacation of the -25' easement area. The vacation will not affect this variance in any manner. This lot has not been split, however, all setbacks meet City Code requirements now and will if, the lot is split as proposed. There are no conditions in the Clearview Addition Development Agreement pertaining to setback restrictions on this lot. If approved, this variance shall be subject to all code require- ments. JS/jj 0• V APPLICATION: An application has been submitted requesting a • 25' front yard setback north of Cliff Road in the Clearview Addition. COMMENTS: This one -acre+ lot abutts the Woodgate 2nd Addition to the east and another acre+ lot to the west. The applicant wishes to construct a garage near Cliff Road for 3 main reasons. 1) This garage will visually shield Cliff Road from the existing house thus, 2) maximizing the private area in the front yard and 3) create- a noise "buffer" from Cliff Road. A letter from the applicants detailing these hardships is attached for your review. The neighbors to the west have a garage 30' from the Cliff Road right-of-way- and the proposed garage will be 25' from the same right-of-way. A public hearing has been scheduled at the June 3, 1986, City ® Council meeting for the vacation of the -25' easement area. The vacation will not affect this variance in any manner. This lot has not been split, however, all setbacks meet City Code requirements now and will if, the lot is split as proposed. There are no conditions in the Clearview Addition Development Agreement pertaining to setback restrictions on this lot. If approved, this variance shall be subject to all code require- ments. JS/jj 0• V NU 0 SIGMA SUF4VEVING SERVICES 2wd V46�, 3908 Sibley Memorial Highway Eagan. Minnesota 55122 Phone: (612), 452-3077 r �( i_1 I \ \ EAST r r'- 90.0 5� I \� I —P.O.L. ` o I PARCEL " 00 I N I® I 25,200 Sq. Ff. W; Z I 90.o h J I z'I P.R. ♦i of ��/i -r � o uj � o JI c eA 5 1� -• Zoo 00 T R s'� 90.0/ P.P. zs.z tfF �I (CLIFF ROAD) —N- 1 Lot Division Certificate For: Mr. JIM UNKER • •0 99.0 - PARCEL (_j AI �; r LG <1 27,518 Sq.Ff. IW 1 o r - x o I« GO V /1 I a la C) , rlly ---DRIVEWAY _ IQ �t $EY,3ECVEMENT A CV 1I r o /ok.. FoQ pee P can1�� r t I — rfrARea 11 '{' Is L._.187.56 ---- c _.b---- - 3 C.S.A.H. No. 32 April 23, 1986 Re: Application for Setback Variance Lot 10, Block 3, Cedarview Dear Mr. Runkle: Enclosed is our application for a setback variance to allow a detached garage to be built 25 feet from the south boundary of our property at Lot 10, Block 3, Clearview, 1775 Cliff Road. This would require a variance of either 25 or 50 feet depending on the status of a 25 foot easement which Dakota County has agreed to revoke, and the City of Eagan has agreed to vacate. Assuming the easement is vacated, the variance would be 25 feet. We are requesting the variancebecauseof hardships resulting from • unusual characteristics of our property. The primary concern is the high level of noise from traffic on Cliff Road. Our house is situated near the rear of the lot to reduce the noise level, but noise is still very bothersome. Locating the garage closer to Cliff Road will increase the area that will be shielded from noise by the garage. It will also decrease the area that will be subject to viewing from Cliff Road, thereby increasing our privacy. Because the house is near the rear of the lot, our primary yard area is between the house and Cliff Road, so increasing privacy is very important. If we have to locate the garage closer to the house, our usable yard area will be greatly decreased. The setback variance would not affect our neighborssince our neighbors to the west, the Amundsons, have a garage that is about the same distance to Cliff Road, 30.8 feet from their south lot line. Our • neighbors to the east, in Woodgate, 2nd Addition are separated from us by an outlot that is about 125 feet wide, our lot is barely visible from their lots, and their lots face away from ours. The garage would be well below the level of Cliff Road so that it would not be conspicuous. Attached is a copy of a recent survey showing the location of our house and the Amundsons' garage, with the proposed garage, setback line and easement area sketched in. The survey was done for a lot split application which we may pursue in the future. Thank you for your consideration of this request. V ry tr}aly yours, J e/7/ s/qT'.' Unker Nancy A Unker 3 1775 Cliff Road Eagan, MN 55122 Mr. Dale C. Runkle City Planner Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 Re: Application for Setback Variance Lot 10, Block 3, Cedarview Dear Mr. Runkle: Enclosed is our application for a setback variance to allow a detached garage to be built 25 feet from the south boundary of our property at Lot 10, Block 3, Clearview, 1775 Cliff Road. This would require a variance of either 25 or 50 feet depending on the status of a 25 foot easement which Dakota County has agreed to revoke, and the City of Eagan has agreed to vacate. Assuming the easement is vacated, the variance would be 25 feet. We are requesting the variancebecauseof hardships resulting from • unusual characteristics of our property. The primary concern is the high level of noise from traffic on Cliff Road. Our house is situated near the rear of the lot to reduce the noise level, but noise is still very bothersome. Locating the garage closer to Cliff Road will increase the area that will be shielded from noise by the garage. It will also decrease the area that will be subject to viewing from Cliff Road, thereby increasing our privacy. Because the house is near the rear of the lot, our primary yard area is between the house and Cliff Road, so increasing privacy is very important. If we have to locate the garage closer to the house, our usable yard area will be greatly decreased. The setback variance would not affect our neighborssince our neighbors to the west, the Amundsons, have a garage that is about the same distance to Cliff Road, 30.8 feet from their south lot line. Our • neighbors to the east, in Woodgate, 2nd Addition are separated from us by an outlot that is about 125 feet wide, our lot is barely visible from their lots, and their lots face away from ours. The garage would be well below the level of Cliff Road so that it would not be conspicuous. Attached is a copy of a recent survey showing the location of our house and the Amundsons' garage, with the proposed garage, setback line and easement area sketched in. The survey was done for a lot split application which we may pursue in the future. Thank you for your consideration of this request. V ry tr}aly yours, J e/7/ s/qT'.' Unker Nancy A Unker 3 1775 Cliff Road Eagan, MN 55122 s 1® Agenda Information Memo June 3, 1986, City Council Meeting Page Twelve REQUEST FOR SPECIAL DEER HUNT A. Department of Natural Resources for Request for Special Deer Hunt in Fort Snelling State Park, November 8 and 9, 1986, and November 15 and 16, 1985 --The City has received a request from Jon Parker, Area Wildlife Manager representing the State of Minnesota Department of Natural Resources,for an exemption from the firearm ordinance that would allow a public deer hunt in Fort Snelling State Park on November 8 and 9 and November 15 and 16, 1986. The City Council amended Chapter 10 of the City Code (page 229) to allow a special hunting season to be established by the City Council for the purposes of wildlife management. Special weekends have been designated in both 1984 and 1985 as indicated in the attached letter. For additional .information regarding the Minnesota Department of Natural Resources request for a special deer hunt, refer to pages 33 through Also enclosed is a news release for the Department of Natural Resources regarding the DNR's appeal to the metropolitan cities to help solve the deer population problem. A copy of that DNR release is enclosed on pages ,5Y through 3 9 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve exemption from the firearm ordinance, allowing a hurt in Fort Snelling State Park on November 8 and 9 15 and 16, 1986. jz or deny an public deer and November rMCDEPARTMENT �S�7T2ATE OF V�lJ IEZ(Olrz=J OF NATURAL RESOURCES PHONENO. 296-2553 1200 Warner Rd., St. Paul, MN 55106 FILENO. May 15, 1986 Tom Hedges City Administrator 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: • We are requesting an exemption from the firearm ordinance within the City of Eagan to hold a public deer hunt in Fort Snelling State Park on November 8 and 9, 1986 and on Novem- ber 15 and 16, 1986. The overpopulation problem in the Minnesota Valley is still very serious despite the reductions due to our hunting in 1984 and 1985. The attached bar graph shows the results of our winter censuses since 1982. The dotted lines are the population densities we would be experiencing if we had not held hunts in 1984 and 1985. Three observations are apparent from the chart. First, the deer herd in the Park is st i l l over twice as large as the Park can support in the long run. Second, the deer overpop- ulation problem has grown much worse outside the boundaries of the Park. And third, that the deer hunts in 1984 and 1985 have spared the Park the kind of increases in deer numbers that have occurred outside the Park. The second chart we have attached shows the incidence of deer/car collisions In the neighborhood of the Park since 1979. As you can see, the problem is still on the increase. Damage to Park vegetation has grown worse. Browse surveys last year were discontinued in December since all available browse had been utilized by that time, and the scarcity of healthy woody vegetation made sampling impossible. We are proposing the following actions to correct this problem: 1. To expand the public hunt in the Park to include two weekends, and to hold the hunt earlier in the season to try and avoid the severe weather that so hampered last year's hunt. Our goal is to remove 100 deer from the Park. As was the case last year, all hunters will be 33 AN EQUAL OPPORTUNITY EMPLOYER Tom Hedges May 15. 1986 Page Two offered the opportunity to take a bonus deer. The bonus deer will be antlerless only. Compartments FI and F2 will be combined this year into a single compart- ment with 65 permits issued, the same as the total Permits issued last year. Permits in this.zone will be for shotgun only. As before, hunters will be required to hunt from elevated stands. 2. If the expanded hunt fails to removed 100 deer, DNR marksmen will remove additional deer to reach our goal. 3. The Department will be.working with private landowners and neighboring municipalities to increasethe number of deer removed on lands adjacent to the Park. Remov- als outside the Park are essential if we are to solve. the overpopulation problem. If you need any further information, please feel free to contact Craig Cox at 296-2553 or Jon Parker at 445-9393. We look forward to meeting with you and the City Council, to discuss this matter. Sin rely, Craig A Cox Region Re urce Management Specialist n Parker Area Wildlife Manager CC205:Ik 3 MINNESOTA VALLEY DEER CENSUS: 1982-1986 100 —1 90 ( ---, 80 -- Fort Snelling Lonq Meadove L Total Ares Population Densities M(FS) Black Dog (TOT( without 1994, 1985 _ __- -1 (LLB) bunts --� PJ � 70 w roi 60 y w q � r 50 i o - T ro 0 40 a 30 carryin920 capacity 10 (FS) (LCB) (TOT) (FS) mm (TOP) (FS) ("B) (TOT)(FS) (LLB) (TOf) (FS) (LLB) (TOT) 1982 �3 1984 ® 1985 1986 YEAR # OF COLLISIONS 140 130 120 110 100. 90 80 70 60 50 40 30 20 10 0 DEER/CAR COLLISIONS 1979 --1985 FORT SNELLING AREA YEAR. 36 AIRPORT AREA MENDOTA HTS EAGAN TRAILS H.k,, H A FACII nII T: 41 H.Io,. For, Snall.n. 7 Cance Landing IT P SCALE L L L2 7— Si 1Aj Lau, F.21 pi;, C: Boal Lending T: 41 7 Cance Landing IT "I'venine canae, Parking M Shall., Pd,P rarlooks PRIVATE PROPERTY Pubic We Piona,ded SCALE L L L2 7— Si 1Aj Lau, F.21 37 Fort Snellinq State Park pi;, T: 41 IT M mL c 147 37 Fort Snellinq State Park rMCDESTATE OF PARTMENT HCZO`4LQ BOX 500 LAFAYETTE DNR INFORMATION (612) 296-6157 FOR IMMEDIATE RELEASE OF NATURAL RESOURCES ROAD • ST. PAUL, MINNESOTA • '55146 May 20, 1986 DNR NEEDS HELP IN SOLVING METRO DEER PROBLEM The deer herd in the Minnesota Valley within the Twin Cities and its suburbs has grown to the point that it is endangering its own food sources, destroying the growth of new vegetation and posing a severe hazard to motorists, says the. Department of Natural Resources. The problem is the most critical in the suburbs of Bloomington, Burnsville, Eagan and Mendota Heights -- in general, the area between the Mendota Bridge and I-35 W. Included in the area of over -population is Ft. Snelling State Park, the Minnesota • Valley National Wildlife Refuge and large tracts of private land. Although limited deer hunts were held in 1984 and 1985, too few deer were taken and the herd has continued to expand. In 1984, the first year the Park and Refuge were opened, hunters removed 57 deer. DNR parks and wildlife officials said they hoped hunters would remove 100 deer annually during 1985, 1986 and 1987. In an attempt to reach this objective, hunters last year were offered the opportunity to take two deer, but only 52 deer were taken due to the extreme cold and wind that hampered hunters. The rate of removal has fallen way behind the reproduction of the herd, according to DNR wildlife officials, and the situation is getting worse every year. A census of the deer herd in February showed a density of 69 deer per square mile within the Ft. Snelling, Long Meadow, Black Dog area -- triple the figure that wildlife biologists have calculated the area can support without severe long term damage to vegetation. The number of deer -auto collisions has increased sharply in the Ft. Snelling area since 1978 when fewer than 10 were recorded. By 1984, the number bad risen to nearly 90, and the figure for 1985 was 138. Officials say it is essential that at least 300 deer be removed from the Minnesota River Valley Refuge and Park area this year to avoid a possible major die -off of the herd from starvation, and to reduce deer -auto collision problems and harm to vegetation. (MORE) 3g AN EQUAL OPPORTUNITY EMPLOYER :� Page 2 METRO DEER PROBLEM (Cont'd) To attain this goal, the DNR is proposing to continue holding controlled deer hunts in the area. Under these proposals, if adverse weather conditions or other factors reduce the bag significantly below the 300 figure, DNR personnel selected for their marksmanship will take the additional animals from public land, supplying the meat to charitable institutions. DNR wildlife chief Roger Holmes said use of sharpshooters for herd reduction is the last option used by most wildlife agencies to control over -population, but sometimes becomes necessary. He cited the occasion several years ago at the Twin Cities arms plant in Arden Hills, a deer control program in the city of North Oaks, and the recent problems at Fort Snelling Cemetery. He said, "Local communities understand the situation and have cooperated with the Department by allowing hunting within their boundaries; however, one of the problems ® encountered in trying to remove enough deer from the area is that much of the private land is closed to hunting. The DNR will be working closely with all of the local communities to develop a long-term solution to the problem." This fall, the Department is proposing to have the season open for two weekends instead of one, and allow hunters to take two deer. Officials will also try to persuade private landowners to permit hunters on their property. "These proposals will need the understanding and support of the property owners, local officials and the public," he concluded. -30- • a Agenda Information June 3, 1986, City Page Thirteen Memo Council Meeting HOME ESTATES, INC./VARIANCE REQUEST B. Home Estates, Inc. for a 20' Variance from a 40'" Setback Requirement Along Public Street for Lot 2,, Blockl, Whispering Woods --Home Estates, Inc.,, Terry Hilla•, has submitted an applica- tion requesting a 20' setback variance from Slaters Road for Lot 2, Block 1, Whispering Woods Addition. For additional informa- tion on this item, refer o the Planning Department report, a copy is attached on pages through. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or variance request as presented by Home Estates, Inc. 40 n deny the CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: HOME ESTATES, INC., TERRY HILLA LOCATION: LOT 2, BLOCK 1, WHISPERING WOODS ADDN. EXISTING ZONING: R-1, RESIDENTIAL SINGLE.DISTRICT DATE OF PUBLIC HEARING:. JUNE 3, 1986 DATE OF REPORT: MAY 2.9, 1986 REPORTED BY: PLANNING DEPARTMENT APPLICATION: An application has been submitted requesting a 20' setback variance from Slaters Road for Lot 2, Block 1, Whisper- ing Woods Addition. COMMENTS: In past actions taken by the Eagan City Council, a 20' setback variance for Lots 1, 8, 9 and 10 have been granted in the past. What this 20' variance allowsis a rear setback of 30' or 80' from centerline of Slaters Road. It has been noted that Slaters Road has an excess right-of-way also requiring excess setback from that right-of-way. In past actions, these variances have been granted and Lot 2, Block 1, was overlooked. The access to this lot will be f:-om Slaters Court, the cul-de-sac providing access to the rest of the lots. The variance is for a rear setback and if the variance is approved, would be contingent on a restricted access on Slaters Road. All other City ordinances shall be adhered to. • DCR/JJ ?. 1; „12> I / I 1 11 u 'L S 89° 3'N2" PER Dact..nE uJ 1{ Z N. 379996 �.�. { O •z 'Q: yN. 36 O i 0' • s.neCR Truorckawc r ,ac z � f;P l_EGHL ►JoRrr(d s f,>s, o yFharzIPT(ol-r TC Ju�4EA&IN45 CrbGu-;,0� n O�END7rtfi (96" MONUMWIM :Im I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota, ' Dates -Roy . Le IM Bohlen v Registered Land Surveyor No. 10795 • Agenda Information Memo June 3, 1986 City Council Meeting Page Fourteen SUNSHINE CONSTRUCTION COMPANY/VARIANCE REQUEST C. Sunshine Construction Company for a 5' Side Yard Setback Variance for Lot 6, Block 2, Birchpark Addition --An application was submitted by Sunshine Construction Company for a 5' side yard setback variance for a single family home located on Lot 6, Block 2, Birchpark Addition. For additional information on this item, refer to the Planning Department report, a copy is attached on pages_t[ through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance request as presented by Sunshine Construction Company. • • CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: SUNSHINE CONSTRUCTION COMPANY LOCATION: LOT 6, BLOCK 2, BIRCH PARK ADDN. EXISTING ZONING: R-1 RESIDENTIAL SINGLE DISTRICT DATE OF PUBLIC HEARING:. JUNE 3, 1986 DATE OF REPORT: MAY 29, 1986 REPORTED BY: EAGAN PLANNING DEPARTMENT APPLICATION: An application. has been submitted requesting a 5' side setback variance for a single-family home located on Lot 6, Block 2, Birch Park Addition. COMMENTS: The lots along Windcrest Avenue are all 65' in width and are a buffer between the Windcrest Planned Development, which is a combination of townhomes and duplexes. The 65' single- family lots are made to be a transition between the Windcrest and Birch Park Addition. It is the City's understanding that the, homes along Windcrest Avenue are higher value than what were originally intended. The home presently is 50' in width and would require to be 451, meeting the normal setback requirement. The 10' side setback to the house portion has been set, however, a 5' variance will be needed for the living portion behind the garage. Presently', the garage is 5' from the east property line, but the living portion behind the garage would require a 10' setback and this is where the variance is requested. • If approved, all other City ordinances shall be adhered to. DCR/J J. -SURVEYOR'S CERTIFICATE SIENNA CORPORATION WINDCREST AVENUE N 86'17'09" IS A 65.00 (B88.iJ LOT 6 • r Agenda Information June 3, 1986, City Page Fifteen Memo Council Meeting WAIVER OF PLAT/RMC DEVELOPMENT CORPORATION D. RMC Development Corporation for a Waiver of Plat to Split Existing Duplex on Lot 2, Block 1, Sun Cliff Addition --The City has received an application from the RMC Development Corporation requesting that duplex lot splits occur on Lot 2 of Sun Cliff First Addition.. This request will split two identical 40'X 130.02' lots and is considered a waiver of plat for recording purposes. Enclosed on pagesthrough y is a copy of a report prepared by the Planning Department that describes the parcel and action required by the City Council. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for Lot 2, Sun Cliff First Addition. WAIVER OF PLAT/RMC DEVELOPMENT CORPORATION E. RMC Development Corporation for a Waiver of Plat to Split Existing Duplex on Lot 3, Block 1, Sun Cliff Addition --An applica- tion to split a duplex lot was submitted by RMC Development Corporation for Lot 3, Sun Cliff lst Add -tion. This lot has an irregular shape and the front property lines of the two new lots will measure 38.95 feet and 36.31 feet. This application was submitted at the same time as the waiver of plat for Lot 2, by RMC Development Corp. and, therefore, the requests were combined into one report which is referenced in the previous item. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for RMC Development Corporation, Lot 3, Sun Cliff First Addition. �-6 LOT 3: Is irregular shaped with 75.26' of total frontage. The front property lines of the new lots will measure 38.95' and 36.31'. The building structures meet all City setback requirements and separate utilities are provided for each unit. If approved, these duplex lot splits shall be subject to all • applicable Code requirements. JS/3J CITY OF EAGAN SUBJECT: (2.) WAIVER OF PLATS APPLICANT: R.M.C. DEVELOPMENT CORP LOCATION: LOTS 2 & 3 SUN CLIFF IST ADDN EXISTING ZONING: P.D. 79-1 DATE OF PUBLIC HEARING:. JUNE 3, 1986 DATE OF REPORT: MAY 27, 1986 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY: Two separate applications have been submitted ,® by R.M.C. Development '.Corp.. requesting duplex lot splits on Lots 2 and 3 of the Sun Cliff 1st Addition. Both lots have frontage on Deer Hills Trail. LOT 2: Measures 80' x 130.02' and will be split into 2 identical 40' x 130.02' lots. LOT 3: Is irregular shaped with 75.26' of total frontage. The front property lines of the new lots will measure 38.95' and 36.31'. The building structures meet all City setback requirements and separate utilities are provided for each unit. If approved, these duplex lot splits shall be subject to all • applicable Code requirements. JS/3J 0 SUN CL/FF ADDITIONS City of Eogan Off f..e A/: ADVANCE DEVELOPERS INC J u•c..m +o.e 10/ 10, :t. t ,A w t. �� • Yrn^ Mir....•.. \. 1•..r !� .wr e..^ LA �� • Yrn^ Mir....•.. \. 1•..r !� .wr e..^ U ti %fie S Scale: 1"=30' 0.,, X00 O Denotes Iron Monument 0 j t 1✓� L wBde "p 0 �{ 3 4 .�i `1 S so, e a The southeasterlv 40.00 feet OL.LQt.2 Block 1, SUN CLIFF FIRST ADDITION, Dako _, Minnesota. Scale: 1' - 30' O Denotes Iron Monument N �s The northwesterly 38.95 feet of a,. Block 1, SUN CLIFF FIRST AD, Shkota County, Minnesota. Agenda Information Memo June 3, 1986, City Council Meeting Page Sixteen . DEVELOPERS ESCROW AGREEMENT F. Developers Escrow Agreement --In May of 1985, the Council directed the development and implementation of a development escrow policy to insure that developers within this community pay for the costs incurred by staff and outside consulting services that are necessary to review, process and inspect their proposed development. During the past 12 months, this policy has been formulated and gradually implemented into the City's operations. On April 15, the proposed Development Escrow Agreement contained on pages5�L through 49 D was forwarded to the Council for preliminary review. Due to the fact that this is a modification to the Subdivision Ordinance, Chapter 13 of the City Code, a formal public hearing was held before the Planning Commission at their May 27 meeting. At that time, there were no significant comments from the public and the Planning Commission unanimously endorsed its formal adoption by the Council. The Public Works Director will be available to discuss the details of this agreement and escrow policy at the June T meeting, as may be necessary. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the amendment to the Subdivision Ordinance;, Chapter 13, regarding the development escrow policy. 40 CITY OF EAGAN DEVELOPMENT ESCROW AGREEMENT THIS AGREEMENT, mace and entered into on the _ day of , 198_, by and between the CITY OF EAGAN, a municipality of the State of Minnesota, (hereinafter called the CITY), and the Developer identified herein. A. The term "Developer" as use herein refers to: Whose address is • WHEREAS, the Developer has applied to the City for approval of the plat or subdivision known as located within the City; and WHEREAS, in conjunction with the granting of said approval, the City is likely to incur certain costs including administrative and consulting costs involved in the processing of such application, and the City requires a guaranty that such costs will be paid by the Developer to avoid unnecessary billings to Developers; and " WHEREAS, under authority granted to it, including Minnesota Statutes ® Chapters 412 and 462, the City will process the application on the condition that the Developer enter into this Development Escrow Agreement, which agreement defines certain duties and responsibilities of the Developer, as well as the City, and the Developer shallprovide a bona, letter of credit, or collateral agreement in the amount and with conditions satisfactory to the City, providing for the securing to the City the ultimate payment of all such costs incurred by the City; and . WHEREAS, the City shall account to the Developer for the expenditure of the escrow funds on a periodic basis; . el 1 NOW THEREFORE, the City and Developer agree as follows: 1. Preliminary Plat Application Escrow. It is understood that the City shall commence to process the preliminary plat application at such time as this Agreement is executed by all appropriate parties and the escrow requirea hereunder is posted in a form acceptable to the City. 2. Final Plat Application/Contract Management Escrow. If at the time of submission of the application for final plat approval, the developer has determined to install any public street or utility improvements privately, then the oeveloper shall submit two separate escrows in amounts and with • formats satisfactory to the City as follows: a. A final plat application escrow relating to processing final plat applications, review .of required submittals and preparation of related agreements, payable at the time the final plat application is submitted to the City. D. A contract management escrow paid at the time of the execution and release of the final plat by the City covering inspection, agreement compliance, contract management, ana other necessary'costs for City approval • and/or acceptance of privately installed City improvements, and other relates development requirements. 3. Use of Escrow Funds. The City may draw upon the escrows to pay its costs necessarily related to the specific purpose for which the escrow was posted and the City shall determine all of its costs incurred', including both administrative and consulting services, at the rates normally charged by the City or its consultants, determined according to City standards. A copy of the current administrative and consulting rates is attached which rates are subject to change by the 'City Council without notice to the Developer. (See Exhibit "A"). 2 4. Conditions of Escrow. The following conditions shall apply to the subdivision application escrow contemplated under this Agreement: a. City Administrative hourly rates for .processing applications shall be determined at two times the normal hourly rate including all benefits and overhead incurred by the City. (See paragraph 3) b. Payment shall be made to City consultants, including but not limited to engineering, legal and planning, in the amounts actually billed to the City, according to the customary consulting rates in effect at that time. (See • paragraph 3). Such consulting services or costs shall reasonably and necessarily relate to the subject matter of the applications as determined by the City. C. The City shall determine which escrow accounts shall be billed in relation to each phase of the application process and any balances remaining in any particular escrow account may be transferred to escrows required for any other applications or projects being processed through the City by the same developer. • U. The City shall not be responsible for paying any interest on the escrow accounts contemplated under this Agreement. e. In the event that there is an inadequate balance in the escrow account, the City will determine and require additional deposits to the escrow account to insure continued coverage of costs required for the completion of the processing of the application. 5. Balances in Escrows. In the event that there are any balances in the escrow accounts upon completion of the development process, or in the event that an application is withdrawn by the developer, denied by the City or for any reason, is not completed within the time frame required by the City, then the balances shall be refunded as follows: 3 a. The City shall pay such balances to the applicant/developer unless written instructions are submitted to the City and signed by the developer and the proposed recipient of the funds, prior to repayment by the City. b. In the event that any developer desires to assign its interest in its escrow, then the developer shall notify the City in writing of the assignment of its interest. C. In the event that the City fails to refund any balance in an escrow account contemplated under this Agreement, then the developer may request payment from the City ana the refuna shall be mane by the City within .ninety (90) days of written notice to the City that the application has been terminated ana only after all costs covering the application or project have been paid in full. 6. Escrow Amounts. The escrow amounts contemplated for each of the purposes described unser this Agreement which may be revised by the City from time to time shall be as follows: a. Preliminary Plat Application Escrow. A cash escrow at the time of submission of the preliminary plat application in amounts according to Exhibit b. Final Plat Application Escrow. A cash final plat application escrow for privately financed improvements payable at the time of submission of the final plat application, in the amounts provided in Exhibit "B". C. Contract Management Escrow. The contract management escrow submittea prior to release of the final plat by the City in the amounts provided in Exhibit "B". At least one-third of such escrow shall be in cash with the remaining amounts in such form acceptable to the City. 5�z I 7. Reduction of Non -Cash Contract Management Escrow. That portion of the non-cash contract management escrow contemplated herein may be,reaucea upon written request of the developer and upon consent of the City, prior to completion of all requirements contemplated under the preliminary.plat escrow provisions of this Agreement. It is understood that all amounts contemplated under this Agreement shall be capable of being converted into cash, and recoverable on demand by the City, which determination shall be made solely within the discretion of the City. • 8. Accounting. The City will provide an accounting of all expenses charged against each escrow account when requested by a developer but in no event more often than monthly and also such accounting will be provided when a request is made by the City to replenish the cash portion of any escrow. 9. Terms of Breach. In the event of breach of any terios of this Agreement by the developer, the City may at its option, terminate this Agreement and order the developer to cease any further development or progress under the terms of this Agreement. • 10. Validity. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Agreement. li. Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this Agreement shall run with the Lana herein described and shall be binding upon the heirs, successors, administrators and assigns of the developers referenced in this Agreement. 12. Amendments. The terms of this Agreement shall not be amended without the written consent of all parties hereto. �5 5 IN WITNESS WHEREOF, we have hereunto set our hands and seals CITY OF EAGAN (Date: By: Its Mayor Attest: Its Clerk DEVELOPER: By: l Date 40 Approved as to Content: Its: Department of Public Works And: / (Date: ) Date THIS INSTRUMENT DRAFTED BY: Hauge, Eiae a Keller, P. A. Attorneys for the City of Eagan 1200 Yankee Doodle Road Water. View Office Tower, Suite 3.03 Eagan, MN 55122 (612) 454-4224 56 i Its: 40 Exhibit A HAUGE, EIDE & KELLER, P.A. City Attorney General Legal Services Paralegal Fees Page 1 of 3 RATE PER HOUR $ 60.00 $20.00- $25.00 WESTWOOD PLANNING & ENGINEERING COMPANY (Parks) 6,7 CLASSIFICATION RATE PER HOUR Principal Engineer $ 54.00 • Principal Planner 54.00 Principal Landscape Architect 54.00 Engineer 42.00 Senior Planner 42.00 Senior Landscape Architect 42.00 Associate Planner or Landscape Architect 28.50 Senior Construction Coordinator 40.00 Senior Engineering Technician & Construction Observer 34.00 Engineering Technician 28.50 Draftsman 22.00 Typist 15.00 Two -Man Survey Crew 61.00 Three -Man Survey Crew 73.00 6,7 BONESTROO, ROSENE, ANDERLIK & ASSOCIATES CLASSIFICATION Principal Engineer Registered Engineer Graduate Engineer & Field Supervisor Senior Draftsman Senior Technician Technician Word Processor Clerical REIMBURSABLE EXPENSES Reproduction, Printing, Dupicating Out -of -Pocket Expenses such as Meals, Lodging, Stakes, Telephone Calls, Etc. Mileage RATE PER HOUR $49.50 45.00 36.00 33.50 30.00 22.00 22.50 17.00 At Invoice Cost • At Actual Cost URBAN PLANNING & DESIGN, INC. STAFF Principal Planner (1) Planner II (2) Landscape Architect I (3) Landscape Architect II (2) Draftsman Secretary Research Assistant Mileage (per mile) Materials $0.20/Mile RATE PER HOUR $ 50.00 38.00 33.00 25.00 20.00 10.50 20.00 .24 Cost ('1) "Planner -In -Charge" as designated by the State of Minnesota for 701 Planning and minimum five (5) years experience. (2) Masters or undergraduate degree and minimum three (3) years experience. (3) Minnesota Registration by State Board and minimum five (5) years experience. 5�y • • • Exhibit A CITY STAFF Director of Public Works Assistant City Engineer Engineering Technician I Engineering Technician II Engineering Technician III Engineering Intern City Planner Planner I Planning Aide Director of Parks & Recreation Landscape Architect Police Captain Maintenance Worker Page 3 of 3 1986 HOURLY RATES * $46.32 33.24 17.49 20.98 24.11 12.50 39.01 23.80 17.31 39.75 25.97 38.93 24.04 * Employees subject to overtime provisions of FLSA are billed 50% higher when overtime is required. 159 Exhibit B Preliminary Plat Application Escrow $ 50 Per Acre $250• Minimum $800 Maximum Final Plat Application Escrow $150 Per Acre $500 Maximum Contract Management Escrow Estimated Construction Costs $ 0 - $150,000 $150,001 - $500,000 $500,001 + Page 1 of 1 LI Escrow 4% ($ 500 Minimum) 3% ($ 6,000 Minimum) 2.5% ($15,000 Minimum) * Costs will be verified by City staff and adjusted as necessary to be comparable to City Projects, thereby insuring arms -length transaction costs. M Agenda Information June 3, 19'86, City Page Seventeen Memo Council Meeting FUTURE STATUS OF DEVELOPERS TASK FORCE G. Future Status of the Developers Task Force --With the implementa- tion of the developers escrow policy, the Planning Commission and City Council requested that a Developers Task Force be formula- ted to review the policy and prepare an appropriate agreement to facilitate the implementation of this new policy. The Developers Task Force has. met several times, during the past 8 months and completed its primary purpose through adoption of the proposed Development Escrow Agreement at its last meeting on April 9, 1986. • The members of the Task Force and Planning Commission fully endorse the continuation of this committee to address similar future significant issues relating to development within our community. Several of the possible items for review are contained in the April 9 minutes enclosed on page( In addition, at the May 27 Planning Commission, it was unanimously recommended that the Task Force be maintained as an ongoing committee available to the Planning Commission and Council to review and recommend solutions to development related problems that may be identified by staff, Planning Commission or Council. Therefore, due to the fact that the initial duties of the Task Force have been completed, it is appropriate for the Council to determine whether the Task Force should remain as an ongoing committee or should be disbanded. • ACTION TO BE CONSIDERED ON THIS ITEM: To disband or continue the Developers Task Force. 6f MINUTES OF THE DEVELOPERS TASK FORCE MEETING EAGAN, MINNESOTA APRIL 9, 1986 A meeting of the Developer's Task Force was convened by City Administrator Hedges at 3:15 p.m. on April 9, 1986, in the conference rooms of the Municipal. Center building. Those in attendance were Pat Hoffman, Advanced Developers; Mark Johnson, Mark Johnson Construction; Rod Hardy, Sienna Corporation; Tom Hedges, City Administrator; Tom Colbert, Public Works Director; Gene Van Overbeke, Finance Director; Dale Peterson, Chief Building Inspector; Paul Hauge, City Attorney; and Jon Hohenstein, Administrative Assistant. Those persons -absent were Gary Fuchs, Eagan Construction; Mayor Blomquist, City Council representative; and Lori Trygg, Advisory Planning Commission representative. • MINUTES Minutes of the March 19, 1986 and March 27, 1986, Developers Task Force meetings were reviewed and accepted. TASK FORCE City Administrator Hedges reviewed Task Force member Loren Spande's resignation and offered six candidates as possible replacements. The candidates each received an equal number of votes in the original Task Force balloting. The candidates were Robert Tilsen, Raymond Sonnek, Lou LaPierre, Brad Swenson, Dan Gustafson and Larry Frank. The group continued discussion of this item until after the escrow agreement had been reviewed. City Administrator Hedges left the meeting at 3:25 p.m. to keep another engagement. Director of Public Works Colbert then led the meeting as its facilitator. DEVELOPMENT ESCROW The Task Force took up the escrow agreement as amended pursuant to their earlier deliberations by City Attorney Hauge. Member Hardy raised concern that the Letter of Credit required in the City's development agreement covers some of the same costs anticipated by the escrow agreement. Considerable discussion was held concerning the potential for developer funds to be committed through two mechanisms for the same cost. The Director of Public Works agreed to amend Exhibit C, to the financial guarantee of the standard development contract used by the City, to reflect a 108 credit for private developments which have met the escrow requirements. In further discussion, the Task Force indicated it would be necessary to attach, as an exhibit to the agreement, 1 Developers Task Force Minutes April 9, 1986 those City fees which may be charged against escrow accounts covered by the agreement and that certain signatures need be attached to all agreements to assure accountability even if the form remains essentially unchanged. Concern was also expressed that the agreement is to be signed at the time of the preliminary plat application but that it binds developers at subsequent development times. Member Hardy pointed out that the agreement isnot. filed with the County Court and is therefore not discoverable through a title search. This might create unknown obligations if a project changed hands and the escrow was not a part of the sale agreement. It was determined that the amount of money involved would not be significant, in most instances, and it would often be to the benefit of the purchaser if certain costs were guaranteed by it. After further discussion Hardy moved, Colbert seconded, to approve the Development Escrow Agreement, as amended, and forward it for review and approval by the APC and City Council, such review to include a public hearing before the Advisory Planning Commission on May 27, 1986. All members voted in favor. TASK FORCE The Task Force took up their consideration of a recommendation of a replacement member for Loren Spande. There was discussion concerning the need to balance various perspectives on the Task Force and it was suggested that a combination builder/developer could better identify various sides of an issue and serve the Task Force well in that regard. Member Johnson suggested that any future discussions .of task force representation be in terms of balancing interests of commercial, single family and multi -family development. After further • discussion, the development representatives of the Task Force suggested that Dan Gustafson, D.H. Gustafson Company, and Larry Frank, Northland Mortgage, be contacted and recommended, as their first and second recommendations, for appointment to membership on the Developers Task Force. TOPICS FOR FURTHER CONSIDERATION Public Works Director introduced the item and indicated that the City Council would determine whether the Developers Task Force will continue to meet. To clarify to the Council which issues might be considered, should the Task Force tenure be extended, the group was asked if it wished to prepare a list of issues that could be addressed at future meetings. A general discussion of the duties and responsibilities of the Developers Task Force followed. There was general discussion concerning the need that, the Task Force not be viewed as an arbitor of specific disputes, but that it be a sounding board and means of communication between the development community, City Council, 63 2 Developers Task Force Minutes April 9, 1986 Advisory Planning Commission and City staff. After further discussion of the need to maintain the means of communication provided by the Task Force, the group developed a list of nine possible topics for future discussion. The topics were: 1. Construction debris and erosion control. 2. Inspection and coordination of grading plans and schedules for public and private development improvements. 3. Coordination of residential or business occupancy to insure the availability of services. 4. Dissemination of development information during the application process. 40 5. The Five and Ten -Year Capital Improvements Program priorities. 6. Zoning and long range planning 'review and recommendations. 7. Financing public improvements and tax exempt municipal bonds. 8. Evaluation of the concept of a board of appeals to review deviations from Building Code Requirements. 9. Evaluation and identification of community amenities and recreational service needs. ® It was suggested that such discussions not be viewed as an alternative to the review process the City currently has, but as a means of providing additional input from the development community on issues pertaining to it. Based upon these topics, the Developers Task Force suggested that the City Council consider. authorizing the group to continue to meet. The meeting adjourned at 5:20 p.m. City Clerk Dated 3 JDH E Is Agenda Information June 3, 1986, City Page Eighteen Memo Council Meeting RESOLUTION/PROPOSED LAND DIVISIONS H. Resolution/Dakota County Notification of Proposed Land Divisions --The City of Eagan is still experiencing problems with the recording of land divisions by Dakota County when the property has not been properly platted or a waiver of plat approved by the City Council. On at least two (2)occasions the City Council has approved action and submitted a request to Dakota County asking that no property divisions be approved without a waiver of plat or formal platting by the City of Eagan. The recording of property divisions without awareness by the City of Eagan has caused problems for the Special Assessments Division, water and sewer utility billing and other City records. The Director of Finance has contacted the Dakota County auditor and according to Norma Marsh, if the City Council considers a subdivision regulation resolution and upon its approval, submits the same to the Dakota County for enforcement, all land divisions will be returned to the City of Eagan unless they are properly platted or have a waiver of plat of record with the City. Attached on page 64 is a copy of a resolution entitled "Resolution Requesting Notification of Proposed Land Divisions and Transfer of Unplatted Properties" for your review. ACTION TO BE CONSIDERED ON THIS ITEM: resolution as stated. G5 To approve or deny the RESOLUTION CITY OF RAGAN REQUESTING NOTIFICATION OF PROPOSED LAND DIVISIONS AND TRANSFER OF UNPLATTED PROPERTIES WHEREAS, the City of Eagan has adopted regulations governing the subdivision of land within its boundaries; and WHEREAS, Minnesota Statutes Section 272.162 provides for certain restrictions on transfers of real property lying within municipalities; and WHEREAS, said statute provides for municipalities to elect to be governed by said statute by resolution; and ® WHEREAS, the City Council of the City of Eagan does hereby deem it to be in the best interest of the City to assure application of its subdivision regulations to lands within its boundaries by exercising its prerogatives under Minnesota Statutes Section 272.162; NOW, THEREFORE, BE IT RESOLVED that the City of Eagan hereby elects to have the provisions and restrictions of Minnesota Statutes Section 272.162 apply to the transfer and division of real property within its boundaries and does hereby notify the Dakota County Auditor of said election and does further direct that certified copy of this Resolution be filed with the Dakota County Auditor and Recorder. MOTION BY: SECONDED BY: • MEMBERS IN FAVOR: MEMBERS OPPOSED: Date: CITY COUNCIL CITY OF EAGAN ATTEST: BY: City Clerk Mayor I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing is a true and correct copy of a RESOLUTION adopted by the City Council of the City of Eagan, Dakota County, Minnesota, on , 19 / E.J. VanOverbeke, City Clerk (o City of Eagan Agenda Information Memo June 3, 1986, City Council Meeting Page Nineteen ADDITIONAL ITEMSi PUBLIC IMPROVEMENT CONTRACTS A. Public Improvement Contracts: I Contract 86-12, Receive Bids/Award Contract (Pumphouse #8) --At 10:30 a.m. on Friday, May 29, formal bids were received to construct the pumphouse for wells #8 -and 9. Enclosed on page ew is a tabulation of the bids received along with a comparison to the Engineer's estimate. All bids will be checked for accuracy on extensions and additions and a formal recommendation will be made by the Director of Public Works at the June 3, Council meeting. •' ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 86-12 (Pumphouse # 8) and award the contract to the recommended lowest responsible bidder. 2. Contract 86-15, Receive Bids/Award Contract (-Hampton Heights Trunk Watermain)--At 10:30 a.m. on Friday, May 29, formal bids were received for the installation of the trunk water main through the proposed Hampton Heights subdivision and also to service wells # 8 and 9 presently under construction. Enclosed on page is a tabulation of the bids received and a comparison to I the estimate contained on the feasibility report presented at the public hearing held on August 6, 1985. All easements required for the installation of this improvement are being dedicated with the Hampton Heights final plat. ® All bids will be checked for accuracy in extensions and additions and a recommendation for formal award will be provided by .the Director of Public Works at the June 3, Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 86-15 (Hampton Heights - Trunk Water Main) and award the contract to the recommended lowest responsible bidder. e, 7 CONTRACTORS 1. Richmar Construction 5% BB 2, A & K Construction 5% BB • FEASIBILITY REPORT EST. UNDER FEAS. REPORT EST Pi DEEP WELL NO. 8 6 9 PUMPING FACILITY .. CONTRACT NO. 86-12 PROJECT -NO. 457 EAGAN:,. MINNESOTA a Our File No. 49377 BID TIME: 10:30 A.M., C.D.S.T. BID DATE: Friday, May 30, 1986 $222,000 -16.3% TOTAL BASE BID 185,730.00 188,829.00 9 1. 2. 3. 4. 5. 6. 7. 8. Our File No. 49363 /S CITY CONTRACT NO. 86—,K HAMPTON HEIGHTS TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 451 EAGAN.,MINNESOTA BID TIME: 10:30 A.M., C.D.S.,T. BID DATE: Friday, May 30., 1986 CONTRACTORS TOTAL BASE BID Orfei & Sons 5% BB $323,551,.43 Northdale Construction 5% BB 323,660.00 Richard Knutson 5% BL' 330 44Q -1n Winter Construction 5% Bii 347.974.00 Ceca Utilities 5% 348.571.00 F.F. Jedlicki 5% BB 349,360.00 Lake Area Utility 5% BB 356.962.30 Rice Lake Contracting 5% BB 3AQ.A34L5� ENGINEER'S ESTIMATE------------ $340,000.00 FEASIBILITY REPORT EST'. ------- 332,820.00 % Under Engineer's Est. ------- —4.8% % Under Feasibility Est. ------ —2.8% 5397d 6 / i Agenda Information Memo June 3, 1986, City Council Meeting Page Twenty Public Improvment Contracts cont'd. 3. Contract 86-11, Approve Plans/Order Ad :for Bids (Williams/ LaRue and Wyndham Corporate Center Additions) --Contract 86-11 provides for the installation of sanitary sewer and storm sewer to. service the Williams and LaRue 1st and 2nd Additions at the intersection of Lexington Avenue and Wescott Road. In addition, this contract provides for the installation of sanitary sewer and intersection reconstruction necessary to service the proposed Wyndham Corporate Center Addition in the SW corner of Pilot Knob Road and 4'94. ® As a result of the public hearings held for each project, the Council authorized the preparation of the plans and specifications which have now been completed and are being presented for the Council's review, approval and authorization to advertise for solicitation of bids. The majority of the easements necessary for these improvements have been acquired with one parcel exception in each project, which is currently in progress and will require to be obtained prior to contract award. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 86-11 (William/LaRue and Wyndham Corporate Center Additions) and order the advertisement for a bid opening to be held at 10:30 a.m. on Friday, June 27, 1986. 4. Contract 86-8, `1986 Seal Coating --As a part of the approved ® 198'6 budget, $61,000 has been allocated from the general fund budget to be matched by an equal amount from the major street fund to finance the 1986 Seal Coating Program. Enclosed on page is a map showing the streets to be seal coated this year wit in the allocated budget amount. Detailed plans and specifications have been completed in anticipation of the Council's authorization to advertise for a bid opening. With July and August the ideal time to perform the seal coating, this proposed bid opening schedule is ideal to meet that time frame. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 86-8 and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Friday, June 27, 1986. 76 City of Eagan' I 1986'SEALCOAT Q. North 0 112 1 mile Agenda Information Memo June 3, 1986, City Council Meeting Page Twenty -One I CONTRACT 85-21, MAINTENANCE FACILITY EXPANSION B. Contract 85-21, Maintenance Facility Expansion - Revised Concept Design Approval --On February 18, 1986, the Council gave initial concept design approval for the proposed expansion and remodeling of the City's Maintenance Facility and authorized the preparation of detailed plans and specifications and another cost estimate. As a result of refinement, of detailed plans and analysis of formal bids received for a similar facility expansion in Apple Valley, it was apparent that the current budget would be significantly exceeded. ® Therefore, Boarman Architects has met with staff on several occa- sions to evaluate potential revisions., modifications and alternate to try and maintain the current budget allocation. Because of the construction cost constraints, significant concept design alterations had to be implemented. Therefore, the architect and staff would like to represent the modified plan to the Council for their review, approval and authorization to again prepare detailed plans with another cost estimate. • The Public Works Director and representatives of the architectural firm will be at the June 3 meeting, to discuss in detail the status and progress of this project. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the revised concept design for Contract 85-21 (Maintenance Facility Expansion) and authorize the preparation of detailed plans and cost estimates. 7y Agenda Information June 3, 1986, City Page Twenty -Two Memo Council Meeting RECEIVE BID/RADIO COMMUNICATIONS C. City of Eagan Receive Bids/Award Contracts (Base Radio Communications Stations and Installations) --The City has requested bids for two complete base radio stations which include instal- lation. There were three bidders, please refer to the attached letter from John DuBois, t e City's Communications Consulting Engineer found on pages through 75 The low bidder is General Communications of St. Louis Park in the amount of $10,369. The major piece of equipment is a master base station that will be installed in the equipment room within the Eagan police dispatch center. ACTION TO BE, CONSIDERED ON' THIS ITEM: To approve the low quotation submitted by General Communications in the amount of $10,369. 73 • JOHN R. DuBOIS Communications Consulting Engineer Registered Professional Electrical Engineer May 9, 1986 Mr. Thomas L. Hedges • City Administrator City of Eagan 3630 Pilot Knob Road P. O. Box 21199 Eagan, MN 55123 Dear Mr. Hedges: 7005 Heatherton Trail Minneapolis, Minnesota 55435 Telephone (612) 927-6810 The purpose of this letter is to starmiarize the bidding for the tuu, top-of-the-line complete base radio stations and installation that were contained in my April 6, 1985 "Request for Quotations" letter. Three cost quotations were received as follows: 11b. Bidder Location Compliant Amount 1. Motorola, Inc. MinnetonkaYes $10,563.00 2. General Communications St. Louis Park Yes $10,369.00 3. Dave's Electronic Faribault Yes $13,341.00 The low bid from the General Communications Cotrpany includes three items that are specially priced from the General Electric Company using GSA pricing (Item #1 at $4,678, Item #3 at $3,624, and Item #8 at $405 for a total of $8,707). Based on all of the above information, I recommend that you award this procurement to the lea, compliant bidder the General Cmururications Company. If you accept my recommendation, please issue one Purchase Order to the General Communications Company in the amount of.$1,661 for Items 2, 4, 5, 6, 7, 9 and 10 and a second Purchase Order, in the amount of $8,707 to the General Electric Company for Items 1, 3 and 8. 711 John R. DuBois Page 2 Please call me at 348-4081 if you have any questions about this report. I am pleased to assist you in this important project. Yours sincerely, . LL l r John R. DuBois Ph.D. Registered Professional Wmuunications Engineer Minnesota Registration #7350 • cc: Police Chief Jay Berthe Mr. Peter Gildart, Motorola, Inc. Mr. Dennis_Esterly, General Ccmmmications Mr. Dave Schmidtke, Dave's Electronics Service Is 75 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 30, 1986 SUBJECT: INFORMATIVE SENECA WASTEWATER TREATMENT PLANT The Mayor, Director of Public works and City Administrator met recently with administrative staff from the Seneca Wastewater Treatment Plant to discuss methods to control and report odor originating from their treatment process. It was agreed upon by all persons present that a committee be established, made up of residents, that could review changes that are proposed • for reducing odor at the treatment plant, monitor odor on a reg- ular basis and provide immediate reports to staff at the treatment plant. Enclosed on pages through_ is a copy of a letter that was sent to selected residents in west Eagan, asking for their consideration to serve on this committee. If the City Council knows of anyone that would be interested in fulfilling this type of role, please let this office know who that individual is and we will contact them by letter or telephone. Also enclosed is a copy of a poem that Tom Colbert received from the Duluth Tribune and Herald; it is enclosed on page. O'NEIL LAW SUIT The City Administrator and City Attorney met with Mr. and Mrs. Robert O'Neil, John Klein and their legal counsel, Harold Sheff, on Monday, May 19, to further discuss a letter of agreement between the City and the O'Neils that would allow the City to proceed • with its review and update of the Comprehensive Guide Plan and in turn, the O'Neil's would not proceed with any depositions, discovery or other aspects of the law suit. Mr. and Mrs. O'Neil wanted some assurance that the Comprehensive Guide Plan would be reviewed and expedited by the City and therefore requested a schedule for the review and update. A schedule for the Comprehensive Guide update was prepared by the Planning Department, reviewed by the City Attorney and City Administrator and submitted as a proposed schedule to Mr. and Mrs. O'Neil. For a copy of the schedule, refer to pages_� through �. There .has been no confirmation made by the O'Neils, at the time of this dictation, as to whether they are in agreement with the letter. STAN WESTENBERG LETTER Enclosed on page iJ is a copy of a note that was sent by Mr. and Mrs. Stan Westenberg who reside at 2083 Garnet Lane, thanking the City Council for recent action on the application made by On -Belay. Mr, and Mrs. Westenberg are members of Peace Reform Church. PROTECTIVE INSPECTIONS REPORT/APRIL Enclosed on pages 0 through Y'(� is a copy of the April monthly inspections report. Please note that the City has issued 300 single family building permits through the month of April. MASAC UPDATE Enclosed is a copy of the most recent agenda and minutes for MASAC meetings. Tom Baker and Jon Hohenstein are both represent- ing the City on a regular basis at these meetings. (page(s)f7- 95z ). VEHICLES FOR SALE At the last City Council meeting a question was raised about police enforcement of vehicles "For Sale" placed throughout the city. Please refer to pageCJl7 for an update and regulatory considerations relating to t rm 6 City's enforcement of vehicles "For Sale" throughout the city. /S/ Thomas L. Hedges City Administrator 77 of 3830 PILOT KNOB ROAD. P.O.. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 May 21, 1986 Tom Hedges, Eagan City Administrator 3830 Pilot Knob Road P.O. Box 2119 Eagan, MN 55122 Dear neighbor: mETROPOumn WRITE COnTROL EOmmiffion Tom, e� aMQ For the past several summers, odors originating from the Seneca Waste Water Treatment Plant located in the Minnesota River Valley have occassionally drifted into the community. To control this problem, a number of process changes have been made at the plant and .odor control systems have been added similar to those which have been successfully used at the Duluth Treatment Plant. Plans have begun for a plant expansion here in Eagan, and odor control is an integral part of that planning. While odors are naturally common to waste water treatment, we want to insure that present and potential future odors are minimized. In an effort to work with the community on the current status and proposed expansion, the management of the Seneca plant is working with the City of Eagan on the formation of an Eagan Air Quality Task Force. You have been selected as a neighboring resident who may have an interest in serving on this committee to work with the Seneca staff in discussing concerns, monitoring problems and recommending, potential solutions. The Committee will meet once a month for approximately one and a half hours. An informational meeting has been June 12, 1986 at the City Hall. situation at the Seneca plant, the the plans for plant expansion. We tour of the Eagan facilities. M set for 4:30 p.m. on Thursday, We will discuss the current current odor control program, and will also make plans for a future THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Neighbor Page 2 May 21, 1986 Ii ;you are not interested or are unable to participate on this Task Force Committee, we would appreciate it if you could recommend an interested and concerned citizen for consideration. Please contact the City Administrator's Office as soon as possible in light of the upcoming meeting. We look forward to seeing you and discussing concerns which are mutual to us all. Sincerely, .- Bea lomqui Mayor, City of Eagan BB/CJ/hb 79 ��- ames Wawra Seneca Plant Manager n U Friday, April 5, 1985 Western Lake Superior Sanitary District wastewater tment plant. Osgood broadcasts on the air a poem on what's in the air BY DARREN CARROLL Staff writer The wastewater treatment plant in Duluth was lifted from the edge of Lake Superior into the annals of literature Thursday. Well — almost. Charles Osgood. news- caster and commentator with CES, picked a story that ran in Thursday's News '�'v., rT Tribune &Herald, waxed poetic, and came Tr- Lip with a few verses about Duluth and the "s Western Lake Superior Sanitary District. Osgood's story was broadcast nationally .fes •�%�' Thursday on his CES radio program. "The ;j Osgood File." �., The sanitary district has been working _pY; c with masking agents since last fall in a b!d Y to lessen the pungentodors emitted from is plant at 27th Avenue West and the water- t( �front. � Lf thThe ageagentstested thus far have stens at run the gamut from bubble gum to Charles Osgood pine, and from there Osgood's poem goes: y "There is something in the springtime air, That is somehow beyond compare. The air in Wcst Duluth is fine. This week, it smells a lot like pine. A week or t wo ago, say some It smelled a lot like bubble gum. Front week to week it's hard to tell Ex --cll v how Duluth will smell. It all depends howsomeone there Decides ,how he'll perfume the air. They ha ve good cause, to tell the truth, 76 scent the air there in Duluth. We'll speak of what the r:7 has in ft When we return in ju_:t a minute. Duluth is delightful town , I'd never ever put it down. In no way is Duluth inferior, Like its great lake, it is superior. A super place with much togive there To all the super folks w•ho live there. But, an observation one could make About the air dow-rrby the lake; We'd like to say the treatment plant Smells like a daisy — but we can't. When breezes blow ir, from the lake A certain free, same people mike. It could smell1wtter. yes, it could Andhow it doesn't smell isgood. So the sanitary district there Decided to perfume the air To mask the pungent ea u de — please don't ask. They're trying several different scents As a form of self-defense To make Duluth., which is so Pretty. A somewhat sweeter -smelling city. To bubble guru, some arc a verse But there are scenes a whole lot worse. Some like cedar, some like p.;,^e, Some think that cinnamon is five. But that casts fifty grand per drum So they may stick. to bubble guru. Or maybe, in lteirciticduty, They'll choose bay rum, or tuttl frutd." District Executive Director Seth Holloway, who was phoned by NEC and RKO Radio Network about the story, said he felt a little uneasy about the district's national attention. "I'm not sure that I like all of the notoriety," he said. "Hopefully, it's to the good of the district." The district is trying to improve on problems of the c_, t, and Holloway hopes Duluthians will keep that in mind. Despite the hu- morous tone of Osgood's ditty, Holloway would like residents to know that he takes the odor problem seriously. "If it was taken positively by the citizens of Duluth, then : guess It's OK." he said. 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE', (612) 454-8100 May 28, 1986 MR & MRS ROBERT O'NEIL . 2040 EDGCUMBE RD ST PAUL MN 55116 Re: Schedule for Comprehensive Plan Update Dear Robert & Grace O'Neil: BEA BLOMQUIST Mo THOMAS EGAN .LAMES A. SMITH MC ELLISON THEODORE WACHTER Council Memwrs THOMAS HEDGES . City Atlminislralor EUGENE VAN OVERBEKE City Clerk Our City Planner, Dale Runkle, has met with John Voss, the City's consulting planner, and it is their opinion that the following schedule is feasible for the review and updating of commercial land use within the Comprehensive Guide Plan. The following is the proposed schedule: June 2 - 6 Set meeting with individual property owners to review proposed changes in Comprehensive Guide Plan June 11 - 18 Hold meetings with property owners June 26 Joint meeting/Advisory Planning Commission and City Council to review Comprehensive Guide Plan map June 27 -July 15 Complete any changes to Comprehensive Guide Plan map July 22 Public Hearing to be held by Advisory Plan- ning Commission on any and all proposed changes August 5 - 19 City Council review and authorize changes to be submitted to the Metropolitan Council Immediately following either the August 5 or 19 City Council meeting, any changes to the Comprehensive Guide Plan will be submitted to the Met Council for their review. 8/ THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY • LETTER TO MR & MRS ROBERT O'NEIL MAY 28, 1986 PAGE TWO If you have any questions regarding the proposed Comprehensive Guide Plan update, please feel free to contact Mr. Dale Runkle or me at any time. Sincerely, Thomas L. Hedges City Administrator cc: Harold Sheff John Klein • Chris Dietzen Paul Hauge Dale Runkle TLH/kf • LZ �6�eSS VL q4 Dace &IZULC�A is - G✓� Ole /141 41A 00( E 9 • 1' - .PROTECTIVE INSPECTIONS MONTHLY REPORT - AP.RIL 1986 NUMBER OF PERMITS ISSUED THIS MONTH YEAR-TO-DATE Building 163 463 Electrical Plumbing 174 160 [;1 Z; 409 HVAC 143 441 Water Softener Signs 12 11 106 34 Well, Cesspool, Septic Tank 0 0 will NATURE OF BUILDING PERMITS ISSUED .1f'ii �� w�7 LOMA TYPE NO. VALUATION PERMIT FEE PLAN REV FEE TOTAL FEES 3 FOUNDATION 1 ---- $ 15.00 $ ------ $ 15.0 300 SINGLE FAMILY 100 $ 8,052,40C 37,,274.00 18,636.50' 218,097.2 14 DUPLEX 6 392,OOC 1,974.00 987.00 12,664.0 59 TOWNHOUSE 19 1,776,00 C 7,597.00 3,798.50 59,056.5 6 CONDO 1 527,OOC 1,500.50 750.25 18,870.2 0 APT BLDGS 0 AGRICULTURAL. 6 COMMERCIAL 2 3,787,000 9,833.50 4,.916.75 85,429.2. 16 COMM/IND REMODEL 3 108,70C 585.00 292.70 932.71 01 COMM/IND ADDITION 0 INDUSTRIAL 0 INSTITUTIONAL 2 PUBLIC FACILITIES 2 6,022,000 15,421.00 7,710.50 73,106.5( 5 RES. GARAGES 3 25,500 217.50 64.25 294.7' 9 RES. ADDITIONS 5 84,500 513.50 216.50 764.5( 0 SWIM POOL 43 MISCELLANEOUS 21 70,350 829.50 --- 869:.0( 0 DEMOLISH 0 HOUSE MOVES 463 TOTALS 163 20,845,450 75,760.50 37,372.95 470,099.7( YEAR-TO-DATE 45,983,25 184,400.50 90,466.20 1,169,653.9: LOMA PROTECTIVE INSPECTIONS - MONTHLY REPORT DATE APRIL 1986 TYPE / OF PERMITS / OF BUILDINGS # OF UNITS VALUATION PERMIT FEES SURCHARGE PLAN REVIEW FEES TOTAL FEES 3-PLEX ADDRESS 8 LEGAL OWNER VALUATION FEE SURCHARGE FEES TOTAL FEES OCCUP. 4-PLEX 12 3 12 $ 732,000 $ 3,792.,00 $ 366.00 $ 1.,896.00 25 068.00 6-PLEX 6 1 !6 428,000 2,082.00 214.00 1,041.00 12,844.00 7-PLEX 1480 DEERWOOD DR IND SCH DIS 8-PLEX L 1, B 1, DEERWOOD S H 196 75,500,000 13,933.00 1,525.00 6,966.50 13.933.00 11859 12 PLEX 2 2 4 2 1,143,000 3,223.50 571.50 1,611.75 40,014.75 DUPLEX 6 3 6 392,000 1,974.00 196.001 987.00 1 12,664.00 TOTALS 26 9 26 2,695,000 11,071.50 11347.50 5,535.75 -90,590.75 COMMERCIAL/INDUSTRIAL & INSTITUTIONAL BREAKDOWN BLDG PERMIT STATE PLAN REV PERMIT f ADDRESS 8 LEGAL OWNER VALUATION FEE SURCHARGE FEES TOTAL FEES OCCUP. 11874 4200 PILOT KNOB RDEASTER LUTH PUBLIC L 011, B 25, SECT 27 $ 522,000 $ 1,488.00 $ 261.00 $ 744.00 $8,688.0 ACILI' 1480 DEERWOOD DR IND SCH DIS 11732 L 1, B 1, DEERWOOD S H 196 75,500,000 13,933.00 1,525.00 6,966.50 13.933.00 11859 2600 EAGAN WOODS DR EAGAN WOODS 82,200 382.00 41.50 191.00 614.5 COMM L 1, B 1, EAGAN WOOD LAND LTD PT 11758 2600 EAGAN WOODS DR „ 13,000 98.50 6.50 49.25 154.2 COMM L 1 B 1 EAGAN WOOD 11802 1380 CORP CTR CURVE L.2 B 2, EAG OFC.2 NW MUT'L LIFE -13,500 104.50 7.00 52.45 163.9 COMM 11820 1200 TRAPP RDB NW MUT'L LIFE 1,750,000 4,558.00 875.00 2,279.00 37,374.0 COMM 2020 SILVER BELL RD 11731 L 1 B 1 DALLAS DEV DALLAS DEVE 2,037,000 5,275.50 915.00 2.,637.75 48,055.2 COMM PROTECTIVE INSPECTIONS MONTHLY REPORT - AP985 OFFICE HOURS - INSPECTIONS THIS MONTH TEAR -TO -DATE Building 308 1,018 Plumbing 123.5 529.5 HVAC 91 189 . Signs 136 281 Adminlatrative/Office 43 207 Fire Marshal 49 154 Miscellaneous 81.7 312 .7 General Office 298.1 756.1 Permit Processing 228.2 936.2 NUMBER OF PERMITS ISSUED THIS MONTH TEAR -TO -DATE Building 151 - 332 Electrical 102 338 Plumbing 94 302 HVAC 103 292 Nater Softener 14 47 Signs INDUSTRIAL 31 Well, Cesspool, Septic Tank 0 0 NATURE OF BUILDING PERMITS ISSUED f • TOTAL FEES INCLUDE: Building permit fee, state surcharge, plan review fee, SAC A YAC charges, water meter, road unit fee, parks dedication A water treatment plant fee. TYPE NO. VALUATION PERMIT FEE I PLAN REV FEE TOTAL FEE 160 SINGLE FAMILY 73 $ 5,612,000 $ 26,274 1$ 13,134.00 $150,314.00 34 2 -FAMILY 20 986,000 5,591 2,795.50 78,879.50 90 MULTI -FAMILY 38 2,193,000 11,576.00 5,788.00 75 460.50 1 AGRICULTURAL 1 25,800 175.00 87.50 1,116.50 13 COMMERCIAL -2 750,000 2.241.001 1,120.50 10,425.50 I INDUSTRIAL 0 0 INSTITUTIONAL I 1 PUBLIC FACILITIES err-ro 3 RES- GARAGES 3 13,600 151.50 — 159.00 3 SWIM POOL 3 28,000 229.50 — 243.50 26 MISCELLANEOUS 11 25,850 751.00 - 366.00 332 TOTAL 151 S 9,634,250 S 46,589.00 $ 22,925.50 $276,964,50 YEAR-TO-DATE 1 3321$23,027.243 1$107.255.001$ 52,900.00 $625,619.00 • TOTAL FEES INCLUDE: Building permit fee, state surcharge, plan review fee, SAC A YAC charges, water meter, road unit fee, parks dedication A water treatment plant fee. O H CO 1 tOt C�C O CPC LO y f, 0H CHCHC m m m m 9 W I�III 0 0 o it m P O H w z I err-ro '-ovoP a o-- 00 v OmmOmPA 0 o nm Ou q yl/. i Sm>n�oar n H > m 2 a A m n 1 ons c maw a O A T i F N O O 0 O x r A -mi Om I N N a 0 o o c a H P S pO O S z O q u• o mA m 3 N m W m N H 0 O O 0 0 0 N n w O O A 1 O m S S o N N q m u m O mn N S 0 O O 0 O � O - H O a P IJ r O 8 m n o n O H CO 1 tOt C�C O CPC LO y f, 0H CHCHC m m m m !P 018 18 18 IS I�III !P 018 18 18 IS E IE MAY 27, 1986 7,:30 PM 6040 28th Avenue South Minneapolis, Minnesota 1. Call to Order, Roll Call 2. Approval of Minutes of General Meeting on April 22, 1986 3. Introduction of Invited Guests, and Receipt of Communications 4. Technical Advisor's Preferential Runway System Utilization Report and Complaint Summary Report. 5. Part 150 - Land Use Considerations - HNTB 6. Persons Wishing to Address the Council. 7.Executive Committee Meeting Report A. Selection of MASAC Representative to Noise Budget k-brking Group B. Inver Grove Heights Application for Membership 8. Resolution for Darrell Weslander 9. Report of MAC Noise Program 10. Other Items Not on Agenda 11. Adjournment NEXT MEETING DATE: June 24, 1986 97. • 40 April 22, 1986 7:30 P.M. Minneapolis, Minnesota 1. Call to Order,, Roll Call. The meeting was called to order by Robert Johnson at 7:30 p.m. and the secretary was asked to call the roll. The following members were in attendance. Ben Griggs(R) Northwest Airlines Bob Johnson(R) Republic Airlines Richard Dinning(A) USAir Airlines David Woodrow(R) St. Paul Chamber of Commerce Ron Glaub(R) MBAA Jerry Norton(R) Mpls. Chamber of Commerce James McLaughlin(A) Airline Pilots Association Jeff Hamiel(R) Metropolitan Airports Came Roylene Champeaux(R) City of Minneapolis John Richter(R) City of Minneapolis Steve Cramer(A) City of Minneapolis Scott Bunin(R) City of St. Paul Lloyd Wickstrom(R) City of St. Paul Don Priebe(R) City of Richfield Mark Mahon(R) City of Bloomington Robert Mood(R) City of Bloomington Bernard Friel(R) City of Mendota Heights Tom Baker(R) City of Eagan Michael Brucciani(R) City of Burnsville Juan Rivas(A) City of Burnsville Paul Cain(R), City of St. Louis Park Robert Pollock(R-Associate) City of Inver Grove Hts Doug Casserly.(R) Airborne Express Advisors Commissioner Jan Del Calzo Metropolitan Airports Comic Bob Botcher FAA Frank Benson FAA Dick White Air Transport Association Nigel Finney Q� Metropolitan Airports Comm Darrell Weslander U Technical Advisor Jan Conner Secretary Guests Gordon Wagnor Dave Kelso Tom Lund Jon Hohenstein Mr. & Mrs. Harley Kielson Lenore Brill J. K. Nelson David Duddleston Mr. & Mrs. Don Witz Jean Melin Marty Silvi City of Minneapolis SMAAC City of Eagan City of Richfield City of St. Louis Park City of Bloomington Republic Airlines City of Richfield City of Inver Grover Heights City of Inver Grove Heights 2. Approval of Minutes of General Meeting on March 25, 1986. The minutes were approved with one correction. Under letter H. . where each item was voted on separately, item 1B has a•correction in the count -the minutes will be changed to show 12 Yes and 8 No with 1 vote abstained. 3. Introduction of Invited Guests, and Receipt of Communications. USAir Airlines' new alternate representative, Richard Dinning, was introduced to the MASAC members. MASAC also received written communication from the City of Eagan officially appointing Mr. W. Dustin Mirick as Eagan's alternate member of MASAC. Written statements were received from attorneys representing DHL, Airborne Express and the Air Cargo Association regarding access to the airport at night. 4. 'i-chnical Advisor's Preferential The reports for the month of March were presented by Darrell Weslander and were approved as presented. Darrell also spoke on repeat callers. During December 1985, January 1986 and February 1986 the 20 most frequent callers represented between 40% and 60% of the total noise couplaints. Don Priebe asked him to point out areas where the frequent callers are located suggesting only approximately 20 people are making many calls in the South Minneapolis area. It was suggested that we try calculating the number of calls each of these repeat callers make during a month. Darrell Weslander was also asked to provide another report showing runway use percentages excluding nighttime hours. 5. Persons Wishing to Address Council. Martin Silva of Inver Grove Heights expressed his concern that the City of Inver Grover Heights be considered for membershipinto MASAC. The matter will be referred to the executive committee. -3- 6. Vote to Amend By-Laws:Expanded Membership. A discussion took place concerning the Executive Co Taittee Meeting of February 4, 1986 at which time the By -Laws changes were drafted for the addition of new members into MASAC. Mark Mahon moved and Scott Bunin seconded to have Burnsville and Airborne Express accepted as new MASAC members. The motion was passed. 7. Airport Noise Implementation Working Group -Report on Bob Johnson read the schedule for action on Long and Short Tenn Noise Abatement Measures: April 22 - MASAC review and comment April 23 - MAC Operations and Environment Committee meeting to review both drafts • April 24 - MAC meets to act on the reports April 30 - Governor receives MAC noise abatement program It was pointed out that many of the recommended measures in these drafts are very similar or identical to those in MASAC's recommended Part 150 Program. Only four MASAC measures found no parallel in the draft reports: #3 - differential noise fee; #6 - assignment of propeller aircraft to Runways 11L -29R when the preferential runway system is in use; #10 - tighten procedures relating to the "Eagan Corridor"; and #12 - enforce and optimize the nighttime run-up policy. Ton Baker moved and Bernie Friel seconded that MASAC recommend to the Working Group to have them reconsider the above 4 items left out of the Working Group's Long and Short term drafts. The motion was passed. • 8. Summer Construction Program at MSP -Nigel Finney. Nigel Finney briefly explained the various construction projects that will be taking place at the Mpls. Airport over the next year. 9. Other Items Not on Agenda. Jeff Hamiel explained the MAC is currently trying to purchase an instrument landing system on runway 11L(the only runway at MSP that doesn't have an IIS.) The FAA currently states there is an approximate waiting period of 2 years on this equipment. The MAC is still negotiating. John Richter spoke briefly on the MAC Meeting of April 21, 1986. It was noted that there was informational material available from Roy Madgwick concerning the Islip Airport Noise Abatement actions. Michael Brucciani moved and Jeff Hamiel seconded to endorse Northwest and Republic Airlines merger as a sound abatement -4 - measure. Bernie Friel motioned to table the motion with Mark Mahon as the second. Notion was tabled. 10. Adjournment The meeting was adjourned at 9:00 p.m. 9/ 1985 Wold Chamberlain Field Run -UP. DIiscellane ou s 1986 Wold-ChamberraTn Field Run -ups Miscellaneous Total 394 2 75 4.71 804 6 33_ 843 Miscellaneous complaints In- cludes helicopters and secon- dary airports. Crystal Flying Cloud St. Paul Apple Valley Bloomington Burnsville Eagan Eden Prairie Edina IGH Lauderdale Lakeville Mendota Hgts. Mpls. Richfield Roseville Savage St. Louis Park St. Paul S: St. Paul 3 2 28 33 ie, 1 3 6 1 1 2 1 7 266 9 4 2 302 IDG r 6 ` 19 26 45 2 6 1 22 337 26 1 1 MINNEAPOLIS 61bbllo YA 32 14% ,1% 308 20 18`] O RICHFIELD/ BLOOMINGTON r l I Mf 1 502 HOURLY PERCENTAGE USE OF RUNWAYS MINNEAPOLIS/ST. PAUL INTERNATIONAL AIRPORT APRIL 1986 ST. PAUL/HIGHLAND PARK ftIutYelr. EMIL 63a 94 t `IIrR1A MENDOTA HEIGHTS/ EAGAN OPERATIONS SUMMARY - 1985 / 1986 Itinerant: Air Carrier 766 654 Commuter 120 88 General Aviation 167 199 Military 16 29 Loca I : Civil 37 40 Military 0 0 Total Average Dally Op06 1010 CONSOLIDATED SCHEDULE (AC)756/732 122/177 of these are 3rd level carriers utilizing prop aircraft. MONTH OF APRIL 1986 MINNEAPOLIS/ST. PAUL INTERNATIONAL COMPLAINT RECORD Nighttime Number of Excessive Structural Activity Restricted Ground Low Secondary Date Complaints Noise Disturbance Interruption Hours Run -ups Noise Flying Airports Miscellaneous 1 25 19 - 1 - - - 3 2 - 2 33 22 - 5 3 - 1 2 - - 3' 22 16 1 4 1 - - - - - 4 40 27 - 6 3 - - 3 1 - 5 "29 19 - 3 1 - 1 4 - 1 6 41 32 1 3 - - - 5 - 1 7 22 14 1 - - - 1 3 1 1 8 26 17 1 3 1 - -. 3 1 - 9 18 12 - 1 - - - 2 2 1 10 32 26 - 3 - - - 2 1 - 11 20 18 - - - - - 1 1 - -,Z12 0113 21 23 11 19 1 -. 4 2 - - - 1 - - 1 1 2 1 1 - 14 24, 18 - - - -- 2 3 1 - 15 25 22 - - - - - 1 2 - 16 17 11 - - 1 1 1 1 2 1 17 23 15 - 3 - 1 1 2' - 1 18 37 30 - 2 - 2 - 2 1 - 19 18 13 - - - - 2 2 1 - 20 18 12 - 1 - - 1 4 - - 21 22 14 2 3 - - - 1 1 - ' 22 16 .7 - 2 - _ 2 - 3 1 1 23 32 26 - 2 1 - 1 1' 1 1' 24 19 14 1 2 - - 1 - - - 25i 47 36 - 3 2 - 1 4 1 1- 26 34 20 1 4 - - 2 4 3 - 27 60 42 1 6 - - 1 10 - - 28 33 26 1 1 - - 1 4 - - 29 33 27 - 3 - - - 2 1 - 30 33 24 - 6 - - 1 2. - - 843 609 11 73 13 6 19 76 27 9 APRIL 1986 NOISE COMPLAINTS RN Category and Time of Day During April the following complaints were recorded: Category Number Percentage 238 1200-1559 Excessive Noise 609 72.2% Structural Disturbance 11 1.3% Activity Interruption 73 8.7% Nighttime Restricted Hours 13 1.5% Run -ups 6 .7%. Ground Noise 19 2.3% Low Flying 76 9.0% Secondary Airports 27 3.2%. Miscellaneous 9 1.0% 843 100.0% u_ss= 2400-0559 31 0600-1159 238 1200-1559 144 1600-1959 228 2000-2359 155 CAP 47 843 9� Lit, . it) .• 3630 Pilot Knob Road Eagan, Minnesota 55122 23 May 1986 TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: VEHICLES "FOR SALE" WITHIN THE CITY police department JAY M. BERTHE CM.I., P.I. PATRICK J. GEAGAN Abnlnlnmlw bouln KENNETH G. AB2MANN I would like this information to be shared with the mayor and city council members. I have asked Operations Captain Aszmann to instruct our patrol division to once again be aware of vehicles which are for sale on public property or on private property if the vehicle for sale does not belong to the property owner. Current city code, section 9.15 reads -as follows: "Parking for the Purpose of Advertising or Selling Merchandise It is unlawful for any person to park a vehicle on any street for the purpose of advertising such vehicle for sale, for the purpose of advertising for sale or selling merchandise thereon or therein, or advertising any merchandise for sale or a forth- coming event." Under this section of the city code.,. we can control the sale of vehicles on streets, highway right-of-way and private property where the seller of the vehicle is different than the owner of the property. We are restricted from stopping people from having vehicles for sale on their own property as long as the vehicle is currently licensed (to them) and is driveable. Captain Aszmann has informed me wor,Cingg on this problem throughout Jd Berthe V� JMB/vk that the officers are already the city. 9.5 THE LONE OAK TREE ... THE SYMBOL OFSTRENGTH AND GROWTH IN OUR COMMUNITY ADMINISTRATIVE AGENDA REGULAR CITY COUNCIL MEETING FAGAN, MINNESOTA JUNE 3, 1986 DIRECTOR OF PUBLIC WORKS Item 1. Approve Grading Permit #EX22-066 (St. John Neumann Church) Item 2. Approve Final Plat, Yorkton Industrial Park South Addition MEMO TO: HONORABLE MAYOR S CITY COUNCILMSMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 2, 1986 SUBJECT: ADMINISTRATIVE AGENDA DIRECTOR OF PUBLIC WORKS 1. Approve Grading Permit #EX22-066 (St. John Neumann Church) -- We have received an application for a grading permit from St. John Newman Church to expand their existing parking lot north towards Deerwood Drive. The excess material generated from this grading operation will be used by a subcontractor to the City's contract for upgrading of Deerwood Drive from Pilot Knob Road to I -35E. All application materials have been submitted, ,reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve grading permit #EX22-066 (St. John Newman Church). 2. Approve Final Plat, Yorktown Industrial Park South Addition -- We have received an application for final plat approval for the above referenced subdivision located between TH14'9 and Delaware Trail (County Road 63), south of Becker Road (old County Road 63A) as shown on page * 'This proposed final plat has complied with all the conditions and configuration of the preliminary plat approved by Council action on December 3; 1985. All final plat application material has been submitted, reviewed by staff a•nd found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Yorktown Industrial Park South Addition and authorize the Mayor and City Clerk to execute all related documents. City Administrator TLH/mc Special Note: Will be available at Council meeting on Tuesday. AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN., MINNESOTA CITY HALL. JUNE 3, 1986 6:30 P.M. p I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE J .�,.1 II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:40 - ESTABLISH BOND SALE DATE FOR $4,650,000 G.O.'IMPROVEMENT BONDS, $3,000,000 MUNICIPAL STATE AID BONDS AND $700,000 TAX INCREMENT BONDS OF 1986 IV. 6:45 - DEPARTMENT HEAD BUSINESS T/I - A. Cable Commission v. 6:55 - CONSENT AGENDA rP13 A. Contractor Licenses IG, B. Personnel Items p•1e C. Eagan Lions Club, Temporary Beer License for 4th of July / Celebration P.ZaD. Fawn Ridge Addition, Revise Agreement/Extend Completion Dates VI. 7:00 - PUBLIC HEARINGS �•1� A. Vacation of Common Lot Line Utility and Drainage Easement of Outlot F, Lone Oak Addition (Continued from May 6, 1986, City Council Meeting) Z3 B. Vacation of Street and Utility Easements for Eagandale Lemay Lake Addition `.'. L5 C. Vacation of Highway' Slope Easement for Lot 10, Block 3, Clearview Addition VII. OLD BUSINESS PZ A. James Unker for a 25' Variance from 50' Setback Requirement Along Public Street for Lot 10, Block 3, Clearview Addition, Located East of Lenore Lane & Fronting on Cliff Road, SE 1/4 of Section 29 VIII. NEN BUSINESS $ P A. Department of Natural Resources for Request for Special Deer Hunt in Fort Snelling State Park, November 8 and 9,7-9-8-6,�and November 15 and 16, 1986 P.B. Home Estates, Inc. for a 20' Variance from 40' Setback Require- ment Along Public Street for Lot 2, Block 1, Whispering Woods Located at Slater Road & Slater Court, SW 1/4 of Section 31 NEN BUSINESS (continued) P,q% C. Sunshine Construction Company for a 5' Sideyard Setback Variance for Lot 6, Block 2, Birch Park Located at Windcrest Avenue West of Denmark Avenue, NW 1/4 of Section 22 D. RMC Development Corporation, for a Waiver of Plat to Split Existing Duplex on Lot 2, Block 1, Sun Cliff Addition Located South of Diffley Road on Deer Hills Trail, NW 1/4 of Section 29. P. E. RMC Development Corporation for a Waiver of Plat to Split Existing Duplex on Lot 3, Block 1, Sun Cliff Addition, Located South of Diffley Road on Deer Hills Trail, NW 1/4 of Section 29 'P. D F. Developers Escrow Agreement p.(,t G. Discuss Future.Status of Developers Task Force (rj H. Resolution/Dakota County Notification of Proposed Land Divisions I%. ADDITIONALITEMS �p 67 A. Public Improvement Contracts 1 �p 67 1. Contract 86-12, Receive Bids/Award Contract (Pumphouse #8) 1672. Contract 86-15, Receive Bids/Award Contract (Hampton Heights / Trunk Watermain) p.76 3. Contract 86-11, Approve Plans/Order Adveertisement for Bids (Williams/LaRue and Wyndham Corporate Center Additions) P- 4. Contract 86-8, 1986 Sealcoating f7, 7y B. Contract 85-21, Maintenance Facility Expansion/Revised Concept Design Approval p.73 C. City of Eagan, Receive Bids/Award Contract (Base Radio Communications Stations and Installation) X. VISITORS TO BE HEARD (for those persons not on the agenda) %I. ADJOURNKENT. 2 a MEMO TO: HONORABLEMAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 29, 1986 SUBJECT: AGENDA INFORMATION ADOPT:AGENDA APPROVE -'MINUTES' After approval is given to the June 3, 1986, agenda and regular City Council meeting minutes for the May 21 meeting and Special City Council meeting minutes for April 29, the following items are in order for consideration: At a Special City -Council meeting held on April 9, 1986, the City Administrator and Director of Finance reviewed the necessity to sell bonds prior to September 1, at which time many General Obligation Bonds will become taxable according to HR 3838. A sale date of July 1, 1986, was generally discussed at the Special City Council meeting. It was also determined that all three issues would be combined for the same sale date to allow for a savings in preparation of the bond perspectus and issuance expenses even though the three bond issues must be treated as three separate sales. For additional information on this item, refer to sale memos prepared by Miller & Schroeder Financial, Inc., that provide detailed information describing each of the proposed bond sales. This information is enclosed on pages Z, through_. Mr. Ernie Clark, the City's Fiscal Consultant from Miller & Schroeder Financial, Inc., will be present to answer any questions the City Council might have regarding the three sales. The sale date is July 1, with a bid opening at 11:00 and the bid award scheduled for 6:30 p.m. which is the first regularly scheduled City Council meeting during the month of July. ACTION TO BE CONSIDERED ON THIS ITEM: To schedule a bond sale date for July 1, 1986, at which time bids will be opened and award considered for the sale of $4,650,00.0 G.O. improvement bonds, $3,000,000 Municipal State Aid bonds and $700,000 TIF bonds for 1986. II I/ - -. , t - C Tull Free Minnesota (800) 862-6002 Tull Free Ocher States (800) 328-6122 er & Schroeder F acial, Inc. Northwestern Financial Center • 7900 Xerxes Avenue South-P.O., Box 789 • M inneapol is, Minnesota 55440 (612) 831-1500 SALE MEMO TO: Mr. Stephen Rosholt Faegre cic Benson 2300 Multifoods Tower 33 South Sixth Street Minneapolis, Minnesota 55402 FROM: Ernest L. Clark ISSUE: INITIAL RESOLUTION SALE DATE: BONDS DATED: BONDS DUE: INTEREST PAYMENT DATE: MATURITIES: May 19, 1986 City of Eagan, Minnesota $3,000,000 General Obligation State -Aid Road Bonds, Series 1986 June 3, 1986, regular council meeting, 6:30 p.m. I July /, 1986 open bids at 11:00 a.m. C.D.T, Award regular meeting at 6:30 p.m. C.D.T. July 1, 1986 July 1 January 1 and July 1, commencing July 1, 1987 $ 150,000 - 1987 160,000 - 1988 170,000 - 1989 180,000 - 1990 190,000 - 1991 205,000 - 1992 220,000 - 1993 235,000 - 1994 250,000 - 1995 265,000 - 1996 275,000 - 1997 - 175,000 - 1998/01 C.D.T. and tabulate. REDEMPTION: The issuer may elect on July 1, 1996 to repay obligations due on or after July 1, 1997/01. All prepayments shall be at a price of par and accrued interest. HcaJyuarrtm Minncatx,li., Minncwra Bninch Offi... S.. Lira Ikach,("iI mia•5r.Pahl,Minnc.uW•Mi1w.wkcc, Wiuvnsln•Sen Fnmciscu. Cakf,,mia .,,,i..,.ni,.Y........ . e,.—•, n.....—� . RATES: DISCOUNT: FUNDS: GOOD FAITH CHECK: REGISTRAR: PROJECT: APPLICATION FUNDS: The rates shall be in integral multiples of 5/100ths or 1/8th of 1%. No rate or maturity shall exceed the rate specified for any subsequent maturity by more than 1%. Obligations of the same maturities shall bear a simple rate from the date of the obligations to -the date of maturity. $52,500 Bond proceeds must be in immediately available funds, not Clearing House funds. $60,000 cashier's or certified check payable to the City. First Trust Company, Inc. State -Aid Roads Project Construction Costs Discount Issuance Costs Interest Earnings TOTAL: M $2,922,000 52,500 27,000 (1,500) 3 000 000 ti v II 5555555955515 ra ry Iy II F- U II In L) h1 111 0 Irl F. r5 N 'Si N N II r -.I II 11 - > If r OJ Ill SU W [U IP Il) 5 G1 lil ID N 9 4s: it If I - II CO ul Ul rU Cti Ir:J r In u) f9 r OJ N 51111 II N II N f•)U7 Ln :. .-:m OJ Ij ill i4,l It Irl II iUInrmmIII ulmmm= f•l•-+mr 11 I11 i+ II 1•) I•l rl r•) 1•) 4 4 t �t t t OJ .a Ln rn II r .O II f•l 6 r7 M I•) I•) r•) f•] f•] r+J I•] i.J OJ II h) aJ II 11 L' II II v II II II ++ If 69995559615595195 11 5 N It II) 4) N h) h) to 4c & 5 Is 55995 1! 5 W II II N II CO W LI) 111+; LDLD r m.5 M 11) V1595 II U) tU )rN99N II -+ II lJ fIn 1•�-r +-1 �J V7 m .+ .� m 4 iJ NU] (U II V) `i111It WU-)ra1OrrurSmfiuim�-4 m mr1.u0d f•) 70.-1 Ln rD u)41•) CII ..1 II r ,..,, a In n . 11 II II II 11 II ti II -5)995595 N5 5 r'11 al 01 C W .1= ❑0 4i ra i4 111 4, u sL In a n 1n m - Y 1L Y a, Ln 5 5 5 64 G II 61695511155 h) 51IF, ty I� Nr'. n II rIs, 4'If tiz I- in --III v u'r n,r ¢I II II 4 h) L) 61 li] h1 n; rD ui ll1 lO.,D u. rr I-) It II 5 9 9 9 5 5 51 5 51 5 9 5 N N N II 5 ra II 5 5 5 r5 5 N ti N F. &, j .1, S S ti II N II 11 5556154N95IS, F F�!y IF,, Fy ti 11 IS U II 6455 N55 N 455995?: ry II 151 S. II ry 9595 N 1G IS, Is 646411, r.. 4c 4I, II 9 If .. - II L II 9 5 5 5 5 I17 5 4) IS 11) U.) n) bi Li; h.: II 6' a II II) U) rm In 5Cu 104"lwrr-Irrr II 5 -1 ,i ti " N 44J Ilj r1J Ill I)j I,i r-4 ,-1 .I .. : It f;J u It11 r7 II II a1 11 t- (30 IT) (9 N1•)•J V1mrmCr- 5-+ II Y II mmmUi Ln Cn Cn Ln n+Cn Cn 6 S Cn, rn ' II rG II \\\\\\\\\�.\ \�\\ II w II J !995559 ry 54GIS, 5 r5 R,Iy n. If Q If I- rrrrrrrrrrrrrrran II I • I tA II 4:' 11 111 U 41, N f.I rI ill j I, Y II n,'l'i4 a > I'l fl al LTI 4 T.1 d 4 14t' Cl L ++ IL r-4 m Ili 5'7 n ru 4 N ri II rG It N i . U ++ 0 m Ll G: N > I— > .� F- U IL CC Q E i Ir L;J I I r4 Tull Free Minnesota (800) 862-6002 Toll Free Other States (800) 328-6122 n r c el Inc. Northwestern Financial Center • 7900 Xerxes- Avenue Sourh • P.O. Box 789 -Minneapolis, Minnesota 55440(612)831-1500 May 19, 1986 SALE MEMO TO: Mr. Stephen Rosholt Faegre h Benson 2300 Multifoods Tower 33 South Sixth Street Minneapolis, Minnesota 55402. FROM: Ernest L. Clark ISSUE: City of Eagan, Minnesota $700,000 General Obligation Tax Increment Bonds, Series 1986 INITIAL RESOLUTION: June 3, 1986, regular council meeting, 6:30 p:m. C.D.T. 1 SALE DATE: July /, 1986 open bids at 11:00 a.m. C.D.T. and tabulate. Award regular meeting at 6:30 p.m. C.D.T. BONDS DATED: July 1, 1986 BONDS DUE: August 1 INTEREST PAYMENT DATE: February 1 and August 1, commencing February 1, 1987 MATURITIES: $ 40,000 - 1989 120,000 - 1990 125,000 - 1991 130,000 - 1992 140,000 - 1993 145,000 - 1994 REDEMPTION: Bonds due in 1989 callable at 102 Bonds due in 1990 callable at 101.5 Bonds due in 1991, callable at 101 Bonds due in 1992 callable at 100.5 ,Bonds due in 1993/94 callable at 100 RATES: The rates shall be in integral multiples of 5/100ths or 1/8th of 1%. No rate or maturity shall exceed the rate specified for any subsequent maturity by more than 1%. Obligations of the same maturities shall bear a simple rate from the date of the obligations to the date of maturity. Hca.l.pnrrtcrs: Minncapoli.c, Minncwra Pr:mch li((itts: Srdun.i Ik.ah, Cali4,mi.r • Si. NO, Minncxrta • Milw,mkm W ieuoos in • San F,m.,k r. Cahfi,m n >I.mhv.n Jw \4mm.lmoinr l'nn.aom r..np: ...... C DISCOUNT: $10,500 FUNDS: Bond proceeds must be in immediately available funds, not Clearing House -Funds. GOOD FAITH CHECK: $14,000 certified or cashier's check payable to the City. REGISTRAR: First Trust Company, Inc. PROJECT: Sperry Project APPLICATION FUNDS: Construction Costs $ 622,482. Discount 10,500 Capitalized Interest (1.5 years) 63,555 Issuance Costs 7,000 Interest Earnings (3,537) Is TOTAL: 700,000 I Exhibit Al City of Eagan, Minnesota Tax Increment Cashflow Using 50% of Revenue 50% Debt Semi -Annual Excess Date T.I. Revenue Service Balance Revenue 8/ 1/87 43,485.00 * 43,485.00 .00 .00 2/ 1/88 20,070.00 * 20,070.00 .00 .00 8/ 1/88 50,000.00 20,070.00 29,930.00 29,930.00 2/ 1/89 50,,000.00 20,070.00 29,930.00 59,860.00 8/ 1/89 100,000.00 60,070.00 39,930,.00 99,790.00 2/ 1/90 100,000.00 19,030.00 80,970.00 180,760.00 8/ 1/90 100,000.00 139,030.00 ( 39,030.00) 141,730.00 2/ 1/91 100,000.00 15,790.00 84,210.00 225,940.00 e/ 1/91 100,000.00 140,790.00 ( 40,790.00) 185,150.00 2/ 1/92 100,000.00 12,290.00 87,710.00 272.,860.00 8/ 1/92 100,000.00 142,290.00 ( 42,290.00) 230,570.00 2/ 1/93 100,000.00 8,552.50 91.,447.50 322,017.50 8/ 1/93 100,000.00 148,552.50 ( 48,552.50) 273,465.00 2/ 1/94 100.,000.00 4,422.50 95,577.50 369,042.50 8/ 1/94 100,000.00 -------------------------------------�------- 149,422.50 ( 49,422.50) 319,620.00 11263,555.00 943,935.00 319 620.00 * denotes capitalized interest of 63,555.00 Prepared by Miller & Schroeder Financial: 7 5/20/1986 40 • Issue Date: Settlement Date: First Coupon: a $700,000 Tax Increment Bonds of 1986 City of Eagan, Minnesota Debt Service Schedule 7/01/86 8/01/86 8/01/87 Date Principal Coupon Interest Debt Service 8/01/87 0.00 0.000 43,485.00 43,485.00 2/01/88 0.00 0.000 20,070.00 20,070.00 8/01/88 0.00 0.000 20,070'.00 20,070.00 2/01/89 0.00 0.000 20,070.00 20,070.00 8/01/89 40,000.00 5.200 20,070.00 60,070.00 2/01/90 0.00 0.000 19,030.00 19,030.00 8/01/90 120,000.00 5.400 19,030.00 139,030.00 2/01/91 0.00 0.000 15,790.00 15,790.00 8/01/91 125,000.00 5.600 15,790.00 140,790.00 2/01/92 0.00 0.000 12,290.00 12,290.00 8/01/92 130,000.00 5.750 12,290.00 142,290.00 0.00 0.000 8,552.50 8,552.50 ®2/01/93 8/01/93 140,000.00 5.900 8,552.50 148,552.50 2/01/94 0.00 0.000 4,422.50 4,422.50 8/01/94 ------------------------------------------------------------------ ------------------------------------------------------------------ 145,000.00 6.100 4,422.50 149,422.50 TOTALS 700,000.00 243,935.00 Accrued Interest to 8/01/86 = 3,345.00 Total Bond Years = 4203. Gross Interest Cost = $ 243,935.00 Average Coupon 5.803% NIC = 6.053% Average Life = 6.00 Years Discount @ 98.500 10,500.00 • File: e4.dbt Prepared by MILLER & SCHROEDER FINANCIAL: 5/19/86 943,935.00 Tull Free Minnesuta (800) 862-6002 Toll Free Other States (800) 328.6122 ', er &Schroeder FinancW, -ffic. Northwestern Financial Center • 7900 Xerxes Avenue South • P.O. Box 789 • Minneapolis, Minnesota 55440 (612) 831-1500 May 23, 1986 SALE MEMO TO: Mr. Stephen Rosholt Faegre & Benson 2300 Multifoods Tower 33 South Sixth'Street Minneapolis, Minnesota 55402 FROM: ISSUE: INITIAL RESOLUTION: SALE DATE: BONDS DATED: BONDS DUE: INTEREST PAYMENT DATE: MATURITIES: Ernest L. Clark City of Eagan, Minnesota $4,650,000 General Obligation Improvement Bonds, Series 1986-A June 3, 1986, regular council meeting, 6:30 p.m., C.D.T. 1 July z', 1986 open bids at 11:00 a.m. C.D.T. and tabulate. Award Regular Meeting at 6:30 p.m. C.D.T. July 1, 1986 December 1 June 1 and December 1 commencing June 1,.1987 $ 50,000.00 - 1987 500,000.00 - 1988 500,000.00 - 1989 500,000.00 - 1990 500,000.00 - 1991 500,000.00 - 1992 300,000.00 - 1993 300,000.00 - 1994 300,000.00 — 1995 300,000.00 - 1996 260,000.00 - 1997 130,000.00 - 1998 130,000.00 - 1999 130,000.00 - 2000 130,000.00 - 2001 120,000.00 - 2002 9 Head.piarrvr: Alinnearyilis, Minncsai ra Paanch CMico:Sd:na 1"ch, C,hf,,.i.-Si. Paul; Minn (.-Md...kee. Wi.,nsm•Sm Frncixn, Calilamia is 171 • REDEMPTION: The issuer may elect on December 1, 1992 to repay obliga— tions due on or after December 1, 1993. All prepayments shall be at a price of par and accrued interest. RATES: The rates shall be in integral multiples of 5/100ths or 1/8th of 19. No rate or, maturity shall exceed the rate specified for any subsequent maturity by more than 1%. Obligations of the same maturities shall bear a simple rate from the date of the obligations to the date of ma— turity. DISCOUNT: $88,350 FUNDS: Bond proceeds must be in immediately available funds, not Clearing House funds. GOOD FAITH CHECK: $93,000 cashier's or certified check payable to the City. REGISTRAR: First Trust Company, Inc. PROJECT: Sewer, Water, Sanitary Sewer, and Street Improvements. APPLICATION FUNDS: Construction Costs: $3,576,923 307 Contingency Cost: $1,073,077 TOTAL: $4,650,000 $4,650,000 City of'Eagan, Minnesota General Obligation Improvement Bonds of 1986, Series A Debt Service Schedule Issue Date: 7/01/86 Settlement Date: 8/01/86 First Coupon: 6/01/87 Date Principal Coupon Interest Debt Service 12/01/87 50,000.00 4.900 385,744.17 435;744.17 12/01/88 500,000.00 5.100 269,840.00 769,840.00 12/01/89 500,000.00 5.200 244,340.00 744,340.00 12/01/90 500,000..00 5.400 218,340.00 718-,340.00 12/01/91 500,000.00 5.600 191,340.00 691,340.00 12/01/92 500,000.00 5.700 163,340.00 663,340.00 12/01/93 300,000.00 5.900 134,840.00 434,840.00 12/01/94 300,000.00 6.100 117,140.00 417,140.00 12/01/95 300,000.00 6.200 98,840.00 398,840.00 12/01/96 300,000.00 6.400 80,240,.-00 380;240:00 12/01/97 260,000.00 6.500 61,040.00 321,040.00 12/01/98 130,000.00 6.700 44,140.00 174,140.00 12/01/99 130,000.00 6.800 35,430.00 165,430.00 12/01/00 130,000.00 6.900 26,590.00 156,590.00 12/01/01 130,000.00 7.000 17,620.00 147,620.00 12/01/02 ------------------------------------------------------------------ 120,000.00 7.100 8,520.00 128,520.00 ------------------------------------------------------------------ TOTALS 4,650,000.00 2,097,344.17 6,747,344.17 Accrued Interest to 8/01/86 = 22,690.83 Total Bond Years = 33988. Gross Interest Cost = $ 2,097,344.17 Average Coupon 6.171% NIC = 6.431% Average Life = 7.31 Years Discount @ 98.100 88,350.00 File: eagan.dbt Prepared by MILLER & SCHROEDER FINANCIAL: 5/23/86 • 0 • Agenda Information Memo June 3, 1986, City Council Meeting Page Two A. CABLE COMMISSION 1. Cable Commission Update --Ralph Campbell, Cable Administrator will be present to answer provide an update regarding any business that conducted by the Cable Commission. /Z Burnsville/Eagan any questions and is currently being Agenda In -formation June 3, 1986, City Page Three Memo Council Meeting CONSENT.AGENDA: There are four ( q") items. on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. CONTRACTOR LICENSES A. Contractor Licenses --Attached on page 1� is a list of contractors who are renewing or who have been selected and retained as the builder by a customer either living in or planning to reside within the City of Eagan. These contractors have references from other municipalities or their client permit applications are awaiting City Council approval for a contractor license. ACTION TO BE CONSIDERED ON THIS ITEM: contractor licenses as presented. 15 To approve the list of • • CONTRACTORS' LICENSE . JUNE 3, 1986 GENERAL CONTRACTORS 1. W. H. CATES CONSTRUCTION INC 2. CONCORD BUILDERS 3. FULLERTON LUMBER COMPANY 4. E.E. JONES INC 5. NELSON—JOHNSON BUILDERS 6. WESTWOOD REALTY & CONSTRUCTION INC HOMEOWNER 1. KRAEMER, GARY 1. AL'S HTG & A/C 2. LAKEVILLE PLBG. & HTG INC • PLUMING 1. ABRAHAMSON PLBG 2. COLLEGE CITY PLUMBING 3. KLAMM MECHANICAL 4. STAR PLUMBING WATER SOFTENER 1. MILBERT COMPANY 7.�1.1.1o; „ 1. DOLPHIN POOL & PATIO 1 W Agenda Information Memo June 3, 1986, City Council Meeting Page Four PERSONNEL ITEMS B. PERSONNEL ITEMS: The following are Personnel Items to be considered at the June 3, 1986 City Council meeting: Item 1, Forestry Aide (Seasonal) --It is the recommendation of Park Superintendent VonDeLinde that Dave G. Wills be hired to fill this seasonal position. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Dave G. Wills as a Seasonal Forestry Aide. Item 2, Seasonal Road Maintenance Workers --It is therecommenda- tion of Superintendent of Streets and Equipment Erhart that Clayton Pearson, Mike Shomion, John Robinson, Kelly Ramswick, Susan Lindblade and Bryce Johnson be hired to fill these seasonal positions. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Clayton Pearson, Mike Shomion, John Robinson, Kelly Ramswick, Susan Lindblade and Bryce Johnson as Seasonal Road Maintenance Workers. Item 3, Engineering Tech Intern/Assistant--It is the recommendation of Assistant City Engineer Hefti that Jill Pennie be hired to fill the temporary 6 month internship position in the Engineering • Division. Ms_ Pennie is a Civil Engineering student at the University of Minnesota. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Jill Pennie as an Engineering Tech Intern /Assistant (temporary position) in the Engineering Division. Item 4, Road Maintenance Worker --With the resignation/retirement of Robert Shockley, a vacancy was created in the Road Maintenance Division of the Public Works Department. It is the recommendation of Superintendent of Streets and Equipment Erhart, Street Supervisor Lundsten and Administrative Assistant Duffy that Kurt Schlegel be hired to fill this vacancy,- effective June 9 and contingent upon successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Kurt Schlegel as a Road Maintenance Worker, effective June 9, 1986 and contingent upon, successful completion of the City's physical examination requirement. /-d Agenda Information June 3, 1986, City Page Five Memo Council Meeting Personnel Items cont"d. Item 5, Seasonal Recreation Workers --It is the recommendation of Recreation Supervisor Peterson and Recreation Supervisor Sunder that the persons listed on the attachment, which is enclosed on page -_/7 for you reference, be hired as Seasonal Recreation Workers. ACTION orkers. ACTION TO BE CONSIDERED ON THIS ITEM: To approve of the listed persons as Seasonal Recreation Leaders.' /6 the hiring • • BE: SUMMER PLAYGROUND PERSONNEL I "13003 C404 III)v off -.1 4 Janelle Bonner Kristi Edlund Kathleen Fletcher Tricia Gilbertson Rachelle Jirik Chris Kirschner Lisa Lundquist Gina Penn Beth Sistowicz Jacki Sadek Tammy Sova • Kathy Weeklund Kris Weeklund PS/js NEW PERSONNEL Ben Anderson Lisa Carlisano Jodi Carlson Shelley Carroll Paula Eaves Justine Epple Julie Erickson Anne Frisbee Leah Halepeska Dawn Peterson Christine Schultz Agenda Information Memo June 3, 1986, City Council Meeting Page Six EAGAN LIONS CLUB, TEMPORARY BEER LICENSE C. Eagans Lions Club, Temporary Beer License for 4th of July Celebration --The Eagan Lions Club has made application for a temporary beer license for July 2-6 in connection with the annual 4th of July celebration. The Police Department has reviewed the application and finds the license application to be in order for review. For a copy of the on -sale beer license, refer to page /� ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a temporary beer license for the 4th of July Celebration as requested by • the Lions Club. •, TOTAL FEE IS,00 CITY OF EAGAN NEW RECEIPT NO. 62778 3830 Pilot Knob Road RENEWAL EAGAN, MINNESOTA 55122 PREPARE IN DUPLICATE LICENSE NO. APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE PLEASE PRINT . DATEN41��9 LAST FIRST MIDDLE MIDDLE ADDRESS ADDRESS .41ptl STREET i ADDRESS STREET TTY STATE ZIP CITY STATE ZIP PHONE O BII=TE MANAGER'S NAME LAST FIRST MIDDLE ADDRESS STATE ZIP PhUN1; PHONE BIRTBDATE PLEASE CHECK ------CN SALE_ OFF SALE HEREBY APPLIES FOR NON -INTOXICATING LIQUOR LICENSE FOR THE. YEAR FROM ee 7— - TO EVENT- ��� m� L�E/e6�p�iOU - Month Date Month Date ARE YOU THE ACTUAL PROPRIETOR? YES ( ) NO (� LOCATION: R� Pa� ,` ADDRESS ARE YOU THE OWNER OF THE PROPERTY OF THE BUSINESS LOCATION? YES ( ) NO HAS ANY OTHER LICENSE OF THIS KIND BEEN GRANTED TO YOU? YES NO ( ) WH ,C-,, 'A5 ARE YOU A CITIZEN OF THE UNITED STATES? YES (k,/NO ( ) / Ci ,Year ARE YOU A REGISTEREDVOTER? YES NO(')/CITY r HAVE YOU EVER BEEN CONVICTED? YES ( ) NO CITY (Other than a.traffic.offense) If joint amership or if a silent partnership is involved, specify complete names, birth, addresses and telephone nunber for everyone concerned. YES ( ) NO (-4' dates of If YES, please list on the back or on separate sheet, all the information required. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS Frm ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND CITHER DEMISE COST'S, WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANT OF THIS 3.2 BEER LICENSE. I (we) HEREBY AGREE TO OPERATE SUCHSS IN ACCORDANCE WITH TETE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. 7E FORE STATLMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE ASID BELIEF. AUTHORIZED SIGNATURE /,\ _ i)11A A,o h� FOR CITY U ONL POLICE APPROVAL: YES (e� NO ( ) SI( �D DATED CITY COUNCIL APPROVAL: YES ( ) NO ( ) SIGNED DATED • Agenda Information Memo June 3, 1986, City Council Meeting Page Seven FAWN RIDGE ADDITION, REVISE AGREEMENT/EXTEND COMPLETION DATES D. Fawn Ridge Addition, Revise Agreement/Extend Completion Dates -- On July 17, 1984, the final plat was approved for the Fawn Ridge development located in the southwest corner of Wilderness Run Road and Dodd Road. As a part of that final plat approval, a development agreement required that the installation of all required streets and utilities be completed by December 5, 1985. Subsequent to that final plat approval, the developer elected to develop the subdivision in phases. Except for some minor corrective work, the first phase substantially complied with the completion dates contained within the development. agreement. However, due to the fact that the development agreement did not anticipate this phased development, it must now be amended to reflect the future completion dates required by the second phase construction. The staff has reviewed the developer's requested revised comple- tion dates and have adjusted them accordingly. The Financial Guarantee is still valid and in full force and effect to guaranty the completion of this work to the new revised completion dates. Staff is therefore recommending approval of this amendment to the development agreement revising the completion dates. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the amendment to the development agreement for the Fawn Ridge Addition regarding the extension of the completion dates for the installation of public improvements. ao Agenda Information Memo June 3, 1986, City Council Meeting Page Eight VACATION OF COMMON LOT LINE UTILITY & DRAINAGE EASEMENT nTTTT_AM F T_nMV nAW DnnTTTnM A. Vacation of Common Lot Line Utility and Drainage Easement of Outlot F,, Lone Oak Addition --On March 4, a petition was received from the developers of the Lone Oak Addition,requesting the vacation of the •dedicated common lot line drainage and utility easements adjacent to Trinity Lone Oak Church and shown on page with the public hearing being scheduled for April 1. One, of the conditions of the vacation of this easement was the conveyance of a similar replacement easement over the new lot • line created by the lot split for conveyance of property to Trinity Lone Oak Church. At the April 1 meeting, the developer had not complied with the rededication requirement and the public hearing was subsequently continued until May 6. At the May 6 hearing, the developer had still not complied with this dedication require- ment and' the hearing was continued one final time to June 3. As of this date the developer has successfully complied with the new dedication requirements and the vacation is now in order for favorable consideration. All notices have been published in the legal newspaper and sent to all concerned parties. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of the common lot line drainage and utility easement over that portion of Outlot F as described in the petition. • y= - SKETCH AND DESCRIPTION FOR. LAUKKA BECK EAGAN Most N%yCa-Dutk4jF �,;t P. , J I O ZI v � � NB9•.Z4'44'E is- 37 S00°9S�/G"E E C -Yl • I hwaby *WHY "us* lkcrcji4,4--Scojol, rr Pnowad by ma of WMW my dkrat OUMPASHM aM Mt 1 as a duly F"Uumd WL FAIL na oma BUN. Mrs :�I r41.r..+ wurcu� EASEME�J—1 TO �/AGATED 4445 ION - /D. 00 ft W/ciC G/ .> 1 n.��a I? .I _ Utilit�E3sCu�/tt per a141; �i /50.60 8902444"W �S'iy Lina Out/at F s.� zoo 0 1) 1) SCALE IN FEET •14 T7. 40011011. •OLCILLD. J1•111. 0.•0./1 INC. !•M 1 411 IN TI 1T 1., MNNAML]LA N, 1411 NO' 6.840/ FIELD WOK, PAGE. I DRAWN 911: <_ L Agenda Information Memo June 3, 1986, City Council Meeting Page Nine VACATION OF STREET AND UTILITY EASEMENTS EAGANDALE LEMAY LAKE ADDITION B. Vacation of Street and Utility Easements for 'Eagandale Lemay Lake Addition --With the proposed development of the Eagandale Lemay Lake 2nd Addition, the certain common lot line drainage and utility easements dedicated with the First Addition must be vacated. While the original petition requested the vacation of a street easement incorporating a portion of the existing Eagandale Place, this is no longer necessary as the street easement was never formally recorded at the County. Therefore, the only ease ent • required to be vacated at the public hearing is shown on page. All notices have been published in the legal newspaper and sent to all potentially affected parties with no objections received to date. ACTION TO BE .CONSIDERED ON THIS ITEM: To, close the public hearing and approve the vacation of the common lot line drainage and utility easement over a portion of Lot 1, Block 1, Eagandale Lemay Lake lst Addition. .2-3 SKETCH FOR PROPOSED DRAINAGE a UTILITY EASEMENT VACATION: LOT I, BLOCK I, LEMAY LAKE I ST LONE OAK may' J S 880 38 1 3911E N 00 I ` 0) Ki 60 N O �\ 0 N 20 c-' r PROPOSED DESCRIPTION OF EASEMENT VACATION IN BLOCK 1 EAGANDALE ADDITION ROAD Reviewed By: TAC i Date: `/- a0 -kL i 145.03 -"19 20 . sQP r,, p� . .4O F <9 CzN The 5 foot wide Drainage and Utility Easement as dedicated on the easterly 5 feet of Lot 1, Block 1, EAGANDALE LEMAY LAKE 1ST ADDITION, according to the re- corded plat thereof, Dakota County, Minne- sota. a� i M v N M w N N O Z q PROPOSED DRAINAGE a UTILITY EASEMENT VACATION LJJ rl — 7 V L_J 1 .y I. DENOTES EASEMENT TO BE VACATED 6-nnele I stinal Samrvcyitt g Inc. 9001 E. 91oomin0lon Freeway (35W) 81mminglen. MN 55420 (912)$81.2455 Agenda Information Memo June 3, 1986, City Council Meeting Page Ten VACATION OF HIGHWAY SLOPE EASEMENT LOT 10, BLOCK 3, CLEARVIEW ADDITION C. Vacation of Highway Slope Easement for Lot 10, Block 3, Clearview Addition --On May 6, the Council received a petition to vacate a 2'5' highway slope easement that had been conveyed to the City through a formal revocation process by Dakota County. Enclosed on page o is a copy of the easement proposed to be vacated. This easement was originally acquired by the County Highway Department for the upgrading of Cliff Road to its present urban condition. Because it is no longer needed, the County agreed to revoke this easement to the City's jurisdiction with the understanding that the City would proceed with the formal vacation process so that it could revert to the original landowner. All notices have published in the legal newspaper and sent to all potentially interested parties with no objections received to date. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a 25'' 'highway easement across Lot 10, Block 3, Clearview Addition. Legal Description of the Property to be Vacated A Highway Easement over the following described property; The South 25 feet of Lot 10, Block 3, of the Clearview Addition in Eagan described as follows: Beginning at a point 50 feet north of the SE corner of the SW 1/4 of SE 1/4 of Section 29, T27N, R23W, thence west 187.56 feet, thence north 280 feet, thence east .189 feet, thence south 280.01 feet to the point of beginning and there `� � terminating said true r ..e iaxel containing 4,689 square uare feet or 0.108 acres more or less. -- I Revio=TACEA ST 189.00 M stet 90.0 -%��an 9" 0 2 P.O.L. PARCEL f®f 25,200 Sq. Ff. i 90.0 PP,� fes.. J::::::. �:.: ,•: ; •. •.. ? •o ..Jw_,. , c.1 y-.1-1.� ( CLIFF ROAD) -N- "=so PIOPO.Id >' M L_I 3 Ln No. 32 - � 0 _ 99.o — s z �s PARCEL , A 27,518 Sq.Ff. IW 1 Ix I. f 1 BIW NI N F -• 0 1'•• �J t 1�. Y • • i4.2 - . / .tJ �.. Y _- r= L PIOPO.Id >' M L_I 3 Ln No. 32 - Agenda Information Memo June 3, 1986, City Council Meeting Page Eleven OLD' BUSINESS'. VARIANCE/JAMES UNKER A. James Unker for a 25' Variance from 50' Setback Requirement Along Public Street for Lot 10, Block 3, Clearview Addition, Located East of Lenore Lane & Fronting on Cliff Road, SE 1/4 of Section 29 --An application was submitted to the Planning Department requesting a 25' front yard setback, north of Cliff Road in the Clearview Addition. This item was presented for consideration at the May 21 meeting, however, at the request of the applicant the agenda item was continued until the June • 3, City Council meeting. For additional information on this item, refer to the Plannin9 Department report, a copy of which is enclosed on pages through 131. There are no conditions in the Clearview Addition development agreement pertain- ing to setback restrictions on this lot. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance permit as requested by James Unker. • a7 CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: JAMES UNKER LOCATION: LOT 10, BLOCK 3, CLEARVIEW ADDITION (SE a, SECTION 29) EXISTING ZONING: R-1 SINGLE FAMILY DATE OF PUBLIC HEARING: MAY 21, 1986 DATE OF REPORT: MAY 13, 1986 REPORTED BY: JIM STURM A public hearing has been scheduled at the June 3, 1986, City ® Council meeting for the vacation of the -25' easement area. The vacation will not affect this variance in any manner. This lot has not been split, however, all setbacks meet City Code requirements now and will if, the lot is split as proposed. There are no conditions in the Clearview Addition Development Agreement pertaining to setback restrictions on this lot. If approved, this variance shall be subject to all code require- ments. JS/jj 0• V APPLICATION: An application has been submitted requesting a • 25' front yard setback north of Cliff Road in the Clearview Addition. COMMENTS: This one -acre+ lot abutts the Woodgate 2nd Addition to the east and another acre+ lot to the west. The applicant wishes to construct a garage near Cliff Road for 3 main reasons. 1) This garage will visually shield Cliff Road from the existing house thus, 2) maximizing the private area in the front yard and 3) create- a noise "buffer" from Cliff Road. A letter from the applicants detailing these hardships is attached for your review. The neighbors to the west have a garage 30' from the Cliff Road right-of-way- and the proposed garage will be 25' from the same right-of-way. A public hearing has been scheduled at the June 3, 1986, City ® Council meeting for the vacation of the -25' easement area. The vacation will not affect this variance in any manner. This lot has not been split, however, all setbacks meet City Code requirements now and will if, the lot is split as proposed. There are no conditions in the Clearview Addition Development Agreement pertaining to setback restrictions on this lot. If approved, this variance shall be subject to all code require- ments. JS/jj 0• V NU 0 SIGMA SUF4VEVING SERVICES 2wd V46�, 3908 Sibley Memorial Highway Eagan. Minnesota 55122 Phone: (612), 452-3077 r �( i_1 I \ \ EAST r r'- 90.0 5� I \� I —P.O.L. ` o I PARCEL " 00 I N I® I 25,200 Sq. Ff. W; Z I 90.o h J I z'I P.R. ♦i of ��/i -r � o uj � o JI c eA 5 1� -• Zoo 00 T R s'� 90.0/ P.P. zs.z tfF �I (CLIFF ROAD) —N- 1 Lot Division Certificate For: Mr. JIM UNKER • •0 99.0 - PARCEL (_j AI �; r LG <1 27,518 Sq.Ff. IW 1 o r - x o I« GO V /1 I a la C) , rlly ---DRIVEWAY _ IQ �t $EY,3ECVEMENT A CV 1I r o /ok.. FoQ pee P can1�� r t I — rfrARea 11 '{' Is L._.187.56 ---- c _.b---- - 3 C.S.A.H. No. 32 April 23, 1986 Re: Application for Setback Variance Lot 10, Block 3, Cedarview Dear Mr. Runkle: Enclosed is our application for a setback variance to allow a detached garage to be built 25 feet from the south boundary of our property at Lot 10, Block 3, Clearview, 1775 Cliff Road. This would require a variance of either 25 or 50 feet depending on the status of a 25 foot easement which Dakota County has agreed to revoke, and the City of Eagan has agreed to vacate. Assuming the easement is vacated, the variance would be 25 feet. We are requesting the variancebecauseof hardships resulting from • unusual characteristics of our property. The primary concern is the high level of noise from traffic on Cliff Road. Our house is situated near the rear of the lot to reduce the noise level, but noise is still very bothersome. Locating the garage closer to Cliff Road will increase the area that will be shielded from noise by the garage. It will also decrease the area that will be subject to viewing from Cliff Road, thereby increasing our privacy. Because the house is near the rear of the lot, our primary yard area is between the house and Cliff Road, so increasing privacy is very important. If we have to locate the garage closer to the house, our usable yard area will be greatly decreased. The setback variance would not affect our neighborssince our neighbors to the west, the Amundsons, have a garage that is about the same distance to Cliff Road, 30.8 feet from their south lot line. Our • neighbors to the east, in Woodgate, 2nd Addition are separated from us by an outlot that is about 125 feet wide, our lot is barely visible from their lots, and their lots face away from ours. The garage would be well below the level of Cliff Road so that it would not be conspicuous. Attached is a copy of a recent survey showing the location of our house and the Amundsons' garage, with the proposed garage, setback line and easement area sketched in. The survey was done for a lot split application which we may pursue in the future. Thank you for your consideration of this request. V ry tr}aly yours, J e/7/ s/qT'.' Unker Nancy A Unker 3 1775 Cliff Road Eagan, MN 55122 Mr. Dale C. Runkle City Planner Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 Re: Application for Setback Variance Lot 10, Block 3, Cedarview Dear Mr. Runkle: Enclosed is our application for a setback variance to allow a detached garage to be built 25 feet from the south boundary of our property at Lot 10, Block 3, Clearview, 1775 Cliff Road. This would require a variance of either 25 or 50 feet depending on the status of a 25 foot easement which Dakota County has agreed to revoke, and the City of Eagan has agreed to vacate. Assuming the easement is vacated, the variance would be 25 feet. We are requesting the variancebecauseof hardships resulting from • unusual characteristics of our property. The primary concern is the high level of noise from traffic on Cliff Road. Our house is situated near the rear of the lot to reduce the noise level, but noise is still very bothersome. Locating the garage closer to Cliff Road will increase the area that will be shielded from noise by the garage. It will also decrease the area that will be subject to viewing from Cliff Road, thereby increasing our privacy. Because the house is near the rear of the lot, our primary yard area is between the house and Cliff Road, so increasing privacy is very important. If we have to locate the garage closer to the house, our usable yard area will be greatly decreased. The setback variance would not affect our neighborssince our neighbors to the west, the Amundsons, have a garage that is about the same distance to Cliff Road, 30.8 feet from their south lot line. Our • neighbors to the east, in Woodgate, 2nd Addition are separated from us by an outlot that is about 125 feet wide, our lot is barely visible from their lots, and their lots face away from ours. The garage would be well below the level of Cliff Road so that it would not be conspicuous. Attached is a copy of a recent survey showing the location of our house and the Amundsons' garage, with the proposed garage, setback line and easement area sketched in. The survey was done for a lot split application which we may pursue in the future. Thank you for your consideration of this request. V ry tr}aly yours, J e/7/ s/qT'.' Unker Nancy A Unker 3 1775 Cliff Road Eagan, MN 55122 s 1® Agenda Information Memo June 3, 1986, City Council Meeting Page Twelve REQUEST FOR SPECIAL DEER HUNT A. Department of Natural Resources for Request for Special Deer Hunt in Fort Snelling State Park, November 8 and 9, 1986, and November 15 and 16, 1985 --The City has received a request from Jon Parker, Area Wildlife Manager representing the State of Minnesota Department of Natural Resources,for an exemption from the firearm ordinance that would allow a public deer hunt in Fort Snelling State Park on November 8 and 9 and November 15 and 16, 1986. The City Council amended Chapter 10 of the City Code (page 229) to allow a special hunting season to be established by the City Council for the purposes of wildlife management. Special weekends have been designated in both 1984 and 1985 as indicated in the attached letter. For additional .information regarding the Minnesota Department of Natural Resources request for a special deer hunt, refer to pages 33 through Also enclosed is a news release for the Department of Natural Resources regarding the DNR's appeal to the metropolitan cities to help solve the deer population problem. A copy of that DNR release is enclosed on pages ,5Y through 3 9 . ACTION TO BE CONSIDERED ON THIS ITEM: To approve exemption from the firearm ordinance, allowing a hurt in Fort Snelling State Park on November 8 and 9 15 and 16, 1986. jz or deny an public deer and November rMCDEPARTMENT �S�7T2ATE OF V�lJ IEZ(Olrz=J OF NATURAL RESOURCES PHONENO. 296-2553 1200 Warner Rd., St. Paul, MN 55106 FILENO. May 15, 1986 Tom Hedges City Administrator 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: • We are requesting an exemption from the firearm ordinance within the City of Eagan to hold a public deer hunt in Fort Snelling State Park on November 8 and 9, 1986 and on Novem- ber 15 and 16, 1986. The overpopulation problem in the Minnesota Valley is still very serious despite the reductions due to our hunting in 1984 and 1985. The attached bar graph shows the results of our winter censuses since 1982. The dotted lines are the population densities we would be experiencing if we had not held hunts in 1984 and 1985. Three observations are apparent from the chart. First, the deer herd in the Park is st i l l over twice as large as the Park can support in the long run. Second, the deer overpop- ulation problem has grown much worse outside the boundaries of the Park. And third, that the deer hunts in 1984 and 1985 have spared the Park the kind of increases in deer numbers that have occurred outside the Park. The second chart we have attached shows the incidence of deer/car collisions In the neighborhood of the Park since 1979. As you can see, the problem is still on the increase. Damage to Park vegetation has grown worse. Browse surveys last year were discontinued in December since all available browse had been utilized by that time, and the scarcity of healthy woody vegetation made sampling impossible. We are proposing the following actions to correct this problem: 1. To expand the public hunt in the Park to include two weekends, and to hold the hunt earlier in the season to try and avoid the severe weather that so hampered last year's hunt. Our goal is to remove 100 deer from the Park. As was the case last year, all hunters will be 33 AN EQUAL OPPORTUNITY EMPLOYER Tom Hedges May 15. 1986 Page Two offered the opportunity to take a bonus deer. The bonus deer will be antlerless only. Compartments FI and F2 will be combined this year into a single compart- ment with 65 permits issued, the same as the total Permits issued last year. Permits in this.zone will be for shotgun only. As before, hunters will be required to hunt from elevated stands. 2. If the expanded hunt fails to removed 100 deer, DNR marksmen will remove additional deer to reach our goal. 3. The Department will be.working with private landowners and neighboring municipalities to increasethe number of deer removed on lands adjacent to the Park. Remov- als outside the Park are essential if we are to solve. the overpopulation problem. If you need any further information, please feel free to contact Craig Cox at 296-2553 or Jon Parker at 445-9393. We look forward to meeting with you and the City Council, to discuss this matter. Sin rely, Craig A Cox Region Re urce Management Specialist n Parker Area Wildlife Manager CC205:Ik 3 MINNESOTA VALLEY DEER CENSUS: 1982-1986 100 —1 90 ( ---, 80 -- Fort Snelling Lonq Meadove L Total Ares Population Densities M(FS) Black Dog (TOT( without 1994, 1985 _ __- -1 (LLB) bunts --� PJ � 70 w roi 60 y w q � r 50 i o - T ro 0 40 a 30 carryin920 capacity 10 (FS) (LCB) (TOT) (FS) mm (TOP) (FS) ("B) (TOT)(FS) (LLB) (TOf) (FS) (LLB) (TOT) 1982 �3 1984 ® 1985 1986 YEAR # OF COLLISIONS 140 130 120 110 100. 90 80 70 60 50 40 30 20 10 0 DEER/CAR COLLISIONS 1979 --1985 FORT SNELLING AREA YEAR. 36 AIRPORT AREA MENDOTA HTS EAGAN TRAILS H.k,, H A FACII nII T: 41 H.Io,. For, Snall.n. 7 Cance Landing IT P SCALE L L L2 7— Si 1Aj Lau, F.21 pi;, C: Boal Lending T: 41 7 Cance Landing IT "I'venine canae, Parking M Shall., Pd,P rarlooks PRIVATE PROPERTY Pubic We Piona,ded SCALE L L L2 7— Si 1Aj Lau, F.21 37 Fort Snellinq State Park pi;, T: 41 IT M mL c 147 37 Fort Snellinq State Park rMCDESTATE OF PARTMENT HCZO`4LQ BOX 500 LAFAYETTE DNR INFORMATION (612) 296-6157 FOR IMMEDIATE RELEASE OF NATURAL RESOURCES ROAD • ST. PAUL, MINNESOTA • '55146 May 20, 1986 DNR NEEDS HELP IN SOLVING METRO DEER PROBLEM The deer herd in the Minnesota Valley within the Twin Cities and its suburbs has grown to the point that it is endangering its own food sources, destroying the growth of new vegetation and posing a severe hazard to motorists, says the. Department of Natural Resources. The problem is the most critical in the suburbs of Bloomington, Burnsville, Eagan and Mendota Heights -- in general, the area between the Mendota Bridge and I-35 W. Included in the area of over -population is Ft. Snelling State Park, the Minnesota • Valley National Wildlife Refuge and large tracts of private land. Although limited deer hunts were held in 1984 and 1985, too few deer were taken and the herd has continued to expand. In 1984, the first year the Park and Refuge were opened, hunters removed 57 deer. DNR parks and wildlife officials said they hoped hunters would remove 100 deer annually during 1985, 1986 and 1987. In an attempt to reach this objective, hunters last year were offered the opportunity to take two deer, but only 52 deer were taken due to the extreme cold and wind that hampered hunters. The rate of removal has fallen way behind the reproduction of the herd, according to DNR wildlife officials, and the situation is getting worse every year. A census of the deer herd in February showed a density of 69 deer per square mile within the Ft. Snelling, Long Meadow, Black Dog area -- triple the figure that wildlife biologists have calculated the area can support without severe long term damage to vegetation. The number of deer -auto collisions has increased sharply in the Ft. Snelling area since 1978 when fewer than 10 were recorded. By 1984, the number bad risen to nearly 90, and the figure for 1985 was 138. Officials say it is essential that at least 300 deer be removed from the Minnesota River Valley Refuge and Park area this year to avoid a possible major die -off of the herd from starvation, and to reduce deer -auto collision problems and harm to vegetation. (MORE) 3g AN EQUAL OPPORTUNITY EMPLOYER :� Page 2 METRO DEER PROBLEM (Cont'd) To attain this goal, the DNR is proposing to continue holding controlled deer hunts in the area. Under these proposals, if adverse weather conditions or other factors reduce the bag significantly below the 300 figure, DNR personnel selected for their marksmanship will take the additional animals from public land, supplying the meat to charitable institutions. DNR wildlife chief Roger Holmes said use of sharpshooters for herd reduction is the last option used by most wildlife agencies to control over -population, but sometimes becomes necessary. He cited the occasion several years ago at the Twin Cities arms plant in Arden Hills, a deer control program in the city of North Oaks, and the recent problems at Fort Snelling Cemetery. He said, "Local communities understand the situation and have cooperated with the Department by allowing hunting within their boundaries; however, one of the problems ® encountered in trying to remove enough deer from the area is that much of the private land is closed to hunting. The DNR will be working closely with all of the local communities to develop a long-term solution to the problem." This fall, the Department is proposing to have the season open for two weekends instead of one, and allow hunters to take two deer. Officials will also try to persuade private landowners to permit hunters on their property. "These proposals will need the understanding and support of the property owners, local officials and the public," he concluded. -30- • a Agenda Information June 3, 1986, City Page Thirteen Memo Council Meeting HOME ESTATES, INC./VARIANCE REQUEST B. Home Estates, Inc. for a 20' Variance from a 40'" Setback Requirement Along Public Street for Lot 2,, Blockl, Whispering Woods --Home Estates, Inc.,, Terry Hilla•, has submitted an applica- tion requesting a 20' setback variance from Slaters Road for Lot 2, Block 1, Whispering Woods Addition. For additional informa- tion on this item, refer o the Planning Department report, a copy is attached on pages through. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or variance request as presented by Home Estates, Inc. 40 n deny the CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: HOME ESTATES, INC., TERRY HILLA LOCATION: LOT 2, BLOCK 1, WHISPERING WOODS ADDN. EXISTING ZONING: R-1, RESIDENTIAL SINGLE.DISTRICT DATE OF PUBLIC HEARING:. JUNE 3, 1986 DATE OF REPORT: MAY 2.9, 1986 REPORTED BY: PLANNING DEPARTMENT APPLICATION: An application has been submitted requesting a 20' setback variance from Slaters Road for Lot 2, Block 1, Whisper- ing Woods Addition. COMMENTS: In past actions taken by the Eagan City Council, a 20' setback variance for Lots 1, 8, 9 and 10 have been granted in the past. What this 20' variance allowsis a rear setback of 30' or 80' from centerline of Slaters Road. It has been noted that Slaters Road has an excess right-of-way also requiring excess setback from that right-of-way. In past actions, these variances have been granted and Lot 2, Block 1, was overlooked. The access to this lot will be f:-om Slaters Court, the cul-de-sac providing access to the rest of the lots. The variance is for a rear setback and if the variance is approved, would be contingent on a restricted access on Slaters Road. All other City ordinances shall be adhered to. • DCR/JJ ?. 1; „12> I / I 1 11 u 'L S 89° 3'N2" PER Dact..nE uJ 1{ Z N. 379996 �.�. { O •z 'Q: yN. 36 O i 0' • s.neCR Truorckawc r ,ac z � f;P l_EGHL ►JoRrr(d s f,>s, o yFharzIPT(ol-r TC Ju�4EA&IN45 CrbGu-;,0� n O�END7rtfi (96" MONUMWIM :Im I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota, ' Dates -Roy . Le IM Bohlen v Registered Land Surveyor No. 10795 • Agenda Information Memo June 3, 1986 City Council Meeting Page Fourteen SUNSHINE CONSTRUCTION COMPANY/VARIANCE REQUEST C. Sunshine Construction Company for a 5' Side Yard Setback Variance for Lot 6, Block 2, Birchpark Addition --An application was submitted by Sunshine Construction Company for a 5' side yard setback variance for a single family home located on Lot 6, Block 2, Birchpark Addition. For additional information on this item, refer to the Planning Department report, a copy is attached on pages_t[ through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the variance request as presented by Sunshine Construction Company. • • CITY OF EAGAN SUBJECT: VARIANCE APPLICANT: SUNSHINE CONSTRUCTION COMPANY LOCATION: LOT 6, BLOCK 2, BIRCH PARK ADDN. EXISTING ZONING: R-1 RESIDENTIAL SINGLE DISTRICT DATE OF PUBLIC HEARING:. JUNE 3, 1986 DATE OF REPORT: MAY 29, 1986 REPORTED BY: EAGAN PLANNING DEPARTMENT APPLICATION: An application. has been submitted requesting a 5' side setback variance for a single-family home located on Lot 6, Block 2, Birch Park Addition. COMMENTS: The lots along Windcrest Avenue are all 65' in width and are a buffer between the Windcrest Planned Development, which is a combination of townhomes and duplexes. The 65' single- family lots are made to be a transition between the Windcrest and Birch Park Addition. It is the City's understanding that the, homes along Windcrest Avenue are higher value than what were originally intended. The home presently is 50' in width and would require to be 451, meeting the normal setback requirement. The 10' side setback to the house portion has been set, however, a 5' variance will be needed for the living portion behind the garage. Presently', the garage is 5' from the east property line, but the living portion behind the garage would require a 10' setback and this is where the variance is requested. • If approved, all other City ordinances shall be adhered to. DCR/J J. -SURVEYOR'S CERTIFICATE SIENNA CORPORATION WINDCREST AVENUE N 86'17'09" IS A 65.00 (B88.iJ LOT 6 • r Agenda Information June 3, 1986, City Page Fifteen Memo Council Meeting WAIVER OF PLAT/RMC DEVELOPMENT CORPORATION D. RMC Development Corporation for a Waiver of Plat to Split Existing Duplex on Lot 2, Block 1, Sun Cliff Addition --The City has received an application from the RMC Development Corporation requesting that duplex lot splits occur on Lot 2 of Sun Cliff First Addition.. This request will split two identical 40'X 130.02' lots and is considered a waiver of plat for recording purposes. Enclosed on pagesthrough y is a copy of a report prepared by the Planning Department that describes the parcel and action required by the City Council. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for Lot 2, Sun Cliff First Addition. WAIVER OF PLAT/RMC DEVELOPMENT CORPORATION E. RMC Development Corporation for a Waiver of Plat to Split Existing Duplex on Lot 3, Block 1, Sun Cliff Addition --An applica- tion to split a duplex lot was submitted by RMC Development Corporation for Lot 3, Sun Cliff lst Add -tion. This lot has an irregular shape and the front property lines of the two new lots will measure 38.95 feet and 36.31 feet. This application was submitted at the same time as the waiver of plat for Lot 2, by RMC Development Corp. and, therefore, the requests were combined into one report which is referenced in the previous item. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for RMC Development Corporation, Lot 3, Sun Cliff First Addition. �-6 LOT 3: Is irregular shaped with 75.26' of total frontage. The front property lines of the new lots will measure 38.95' and 36.31'. The building structures meet all City setback requirements and separate utilities are provided for each unit. If approved, these duplex lot splits shall be subject to all • applicable Code requirements. JS/3J CITY OF EAGAN SUBJECT: (2.) WAIVER OF PLATS APPLICANT: R.M.C. DEVELOPMENT CORP LOCATION: LOTS 2 & 3 SUN CLIFF IST ADDN EXISTING ZONING: P.D. 79-1 DATE OF PUBLIC HEARING:. JUNE 3, 1986 DATE OF REPORT: MAY 27, 1986 REPORTED BY: PLANNING DEPARTMENT APPLICATION SUMMARY: Two separate applications have been submitted ,® by R.M.C. Development '.Corp.. requesting duplex lot splits on Lots 2 and 3 of the Sun Cliff 1st Addition. Both lots have frontage on Deer Hills Trail. LOT 2: Measures 80' x 130.02' and will be split into 2 identical 40' x 130.02' lots. LOT 3: Is irregular shaped with 75.26' of total frontage. The front property lines of the new lots will measure 38.95' and 36.31'. The building structures meet all City setback requirements and separate utilities are provided for each unit. If approved, these duplex lot splits shall be subject to all • applicable Code requirements. JS/3J 0 SUN CL/FF ADDITIONS City of Eogan Off f..e A/: ADVANCE DEVELOPERS INC J u•c..m +o.e 10/ 10, :t. t ,A w t. �� • Yrn^ Mir....•.. \. 1•..r !� .wr e..^ LA �� • Yrn^ Mir....•.. \. 1•..r !� .wr e..^ U ti %fie S Scale: 1"=30' 0.,, X00 O Denotes Iron Monument 0 j t 1✓� L wBde "p 0 �{ 3 4 .�i `1 S so, e a The southeasterlv 40.00 feet OL.LQt.2 Block 1, SUN CLIFF FIRST ADDITION, Dako _, Minnesota. Scale: 1' - 30' O Denotes Iron Monument N �s The northwesterly 38.95 feet of a,. Block 1, SUN CLIFF FIRST AD, Shkota County, Minnesota. Agenda Information Memo June 3, 1986, City Council Meeting Page Sixteen . DEVELOPERS ESCROW AGREEMENT F. Developers Escrow Agreement --In May of 1985, the Council directed the development and implementation of a development escrow policy to insure that developers within this community pay for the costs incurred by staff and outside consulting services that are necessary to review, process and inspect their proposed development. During the past 12 months, this policy has been formulated and gradually implemented into the City's operations. On April 15, the proposed Development Escrow Agreement contained on pages5�L through 49 D was forwarded to the Council for preliminary review. Due to the fact that this is a modification to the Subdivision Ordinance, Chapter 13 of the City Code, a formal public hearing was held before the Planning Commission at their May 27 meeting. At that time, there were no significant comments from the public and the Planning Commission unanimously endorsed its formal adoption by the Council. The Public Works Director will be available to discuss the details of this agreement and escrow policy at the June T meeting, as may be necessary. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the amendment to the Subdivision Ordinance;, Chapter 13, regarding the development escrow policy. 40 CITY OF EAGAN DEVELOPMENT ESCROW AGREEMENT THIS AGREEMENT, mace and entered into on the _ day of , 198_, by and between the CITY OF EAGAN, a municipality of the State of Minnesota, (hereinafter called the CITY), and the Developer identified herein. A. The term "Developer" as use herein refers to: Whose address is • WHEREAS, the Developer has applied to the City for approval of the plat or subdivision known as located within the City; and WHEREAS, in conjunction with the granting of said approval, the City is likely to incur certain costs including administrative and consulting costs involved in the processing of such application, and the City requires a guaranty that such costs will be paid by the Developer to avoid unnecessary billings to Developers; and " WHEREAS, under authority granted to it, including Minnesota Statutes ® Chapters 412 and 462, the City will process the application on the condition that the Developer enter into this Development Escrow Agreement, which agreement defines certain duties and responsibilities of the Developer, as well as the City, and the Developer shallprovide a bona, letter of credit, or collateral agreement in the amount and with conditions satisfactory to the City, providing for the securing to the City the ultimate payment of all such costs incurred by the City; and . WHEREAS, the City shall account to the Developer for the expenditure of the escrow funds on a periodic basis; . el 1 NOW THEREFORE, the City and Developer agree as follows: 1. Preliminary Plat Application Escrow. It is understood that the City shall commence to process the preliminary plat application at such time as this Agreement is executed by all appropriate parties and the escrow requirea hereunder is posted in a form acceptable to the City. 2. Final Plat Application/Contract Management Escrow. If at the time of submission of the application for final plat approval, the developer has determined to install any public street or utility improvements privately, then the oeveloper shall submit two separate escrows in amounts and with • formats satisfactory to the City as follows: a. A final plat application escrow relating to processing final plat applications, review .of required submittals and preparation of related agreements, payable at the time the final plat application is submitted to the City. D. A contract management escrow paid at the time of the execution and release of the final plat by the City covering inspection, agreement compliance, contract management, ana other necessary'costs for City approval • and/or acceptance of privately installed City improvements, and other relates development requirements. 3. Use of Escrow Funds. The City may draw upon the escrows to pay its costs necessarily related to the specific purpose for which the escrow was posted and the City shall determine all of its costs incurred', including both administrative and consulting services, at the rates normally charged by the City or its consultants, determined according to City standards. A copy of the current administrative and consulting rates is attached which rates are subject to change by the 'City Council without notice to the Developer. (See Exhibit "A"). 2 4. Conditions of Escrow. The following conditions shall apply to the subdivision application escrow contemplated under this Agreement: a. City Administrative hourly rates for .processing applications shall be determined at two times the normal hourly rate including all benefits and overhead incurred by the City. (See paragraph 3) b. Payment shall be made to City consultants, including but not limited to engineering, legal and planning, in the amounts actually billed to the City, according to the customary consulting rates in effect at that time. (See • paragraph 3). Such consulting services or costs shall reasonably and necessarily relate to the subject matter of the applications as determined by the City. C. The City shall determine which escrow accounts shall be billed in relation to each phase of the application process and any balances remaining in any particular escrow account may be transferred to escrows required for any other applications or projects being processed through the City by the same developer. • U. The City shall not be responsible for paying any interest on the escrow accounts contemplated under this Agreement. e. In the event that there is an inadequate balance in the escrow account, the City will determine and require additional deposits to the escrow account to insure continued coverage of costs required for the completion of the processing of the application. 5. Balances in Escrows. In the event that there are any balances in the escrow accounts upon completion of the development process, or in the event that an application is withdrawn by the developer, denied by the City or for any reason, is not completed within the time frame required by the City, then the balances shall be refunded as follows: 3 a. The City shall pay such balances to the applicant/developer unless written instructions are submitted to the City and signed by the developer and the proposed recipient of the funds, prior to repayment by the City. b. In the event that any developer desires to assign its interest in its escrow, then the developer shall notify the City in writing of the assignment of its interest. C. In the event that the City fails to refund any balance in an escrow account contemplated under this Agreement, then the developer may request payment from the City ana the refuna shall be mane by the City within .ninety (90) days of written notice to the City that the application has been terminated ana only after all costs covering the application or project have been paid in full. 6. Escrow Amounts. The escrow amounts contemplated for each of the purposes described unser this Agreement which may be revised by the City from time to time shall be as follows: a. Preliminary Plat Application Escrow. A cash escrow at the time of submission of the preliminary plat application in amounts according to Exhibit b. Final Plat Application Escrow. A cash final plat application escrow for privately financed improvements payable at the time of submission of the final plat application, in the amounts provided in Exhibit "B". C. Contract Management Escrow. The contract management escrow submittea prior to release of the final plat by the City in the amounts provided in Exhibit "B". At least one-third of such escrow shall be in cash with the remaining amounts in such form acceptable to the City. 5�z I 7. Reduction of Non -Cash Contract Management Escrow. That portion of the non-cash contract management escrow contemplated herein may be,reaucea upon written request of the developer and upon consent of the City, prior to completion of all requirements contemplated under the preliminary.plat escrow provisions of this Agreement. It is understood that all amounts contemplated under this Agreement shall be capable of being converted into cash, and recoverable on demand by the City, which determination shall be made solely within the discretion of the City. • 8. Accounting. The City will provide an accounting of all expenses charged against each escrow account when requested by a developer but in no event more often than monthly and also such accounting will be provided when a request is made by the City to replenish the cash portion of any escrow. 9. Terms of Breach. In the event of breach of any terios of this Agreement by the developer, the City may at its option, terminate this Agreement and order the developer to cease any further development or progress under the terms of this Agreement. • 10. Validity. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Agreement. li. Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this Agreement shall run with the Lana herein described and shall be binding upon the heirs, successors, administrators and assigns of the developers referenced in this Agreement. 12. Amendments. The terms of this Agreement shall not be amended without the written consent of all parties hereto. �5 5 IN WITNESS WHEREOF, we have hereunto set our hands and seals CITY OF EAGAN (Date: By: Its Mayor Attest: Its Clerk DEVELOPER: By: l Date 40 Approved as to Content: Its: Department of Public Works And: / (Date: ) Date THIS INSTRUMENT DRAFTED BY: Hauge, Eiae a Keller, P. A. Attorneys for the City of Eagan 1200 Yankee Doodle Road Water. View Office Tower, Suite 3.03 Eagan, MN 55122 (612) 454-4224 56 i Its: 40 Exhibit A HAUGE, EIDE & KELLER, P.A. City Attorney General Legal Services Paralegal Fees Page 1 of 3 RATE PER HOUR $ 60.00 $20.00- $25.00 WESTWOOD PLANNING & ENGINEERING COMPANY (Parks) 6,7 CLASSIFICATION RATE PER HOUR Principal Engineer $ 54.00 • Principal Planner 54.00 Principal Landscape Architect 54.00 Engineer 42.00 Senior Planner 42.00 Senior Landscape Architect 42.00 Associate Planner or Landscape Architect 28.50 Senior Construction Coordinator 40.00 Senior Engineering Technician & Construction Observer 34.00 Engineering Technician 28.50 Draftsman 22.00 Typist 15.00 Two -Man Survey Crew 61.00 Three -Man Survey Crew 73.00 6,7 BONESTROO, ROSENE, ANDERLIK & ASSOCIATES CLASSIFICATION Principal Engineer Registered Engineer Graduate Engineer & Field Supervisor Senior Draftsman Senior Technician Technician Word Processor Clerical REIMBURSABLE EXPENSES Reproduction, Printing, Dupicating Out -of -Pocket Expenses such as Meals, Lodging, Stakes, Telephone Calls, Etc. Mileage RATE PER HOUR $49.50 45.00 36.00 33.50 30.00 22.00 22.50 17.00 At Invoice Cost • At Actual Cost URBAN PLANNING & DESIGN, INC. STAFF Principal Planner (1) Planner II (2) Landscape Architect I (3) Landscape Architect II (2) Draftsman Secretary Research Assistant Mileage (per mile) Materials $0.20/Mile RATE PER HOUR $ 50.00 38.00 33.00 25.00 20.00 10.50 20.00 .24 Cost ('1) "Planner -In -Charge" as designated by the State of Minnesota for 701 Planning and minimum five (5) years experience. (2) Masters or undergraduate degree and minimum three (3) years experience. (3) Minnesota Registration by State Board and minimum five (5) years experience. 5�y • • • Exhibit A CITY STAFF Director of Public Works Assistant City Engineer Engineering Technician I Engineering Technician II Engineering Technician III Engineering Intern City Planner Planner I Planning Aide Director of Parks & Recreation Landscape Architect Police Captain Maintenance Worker Page 3 of 3 1986 HOURLY RATES * $46.32 33.24 17.49 20.98 24.11 12.50 39.01 23.80 17.31 39.75 25.97 38.93 24.04 * Employees subject to overtime provisions of FLSA are billed 50% higher when overtime is required. 159 Exhibit B Preliminary Plat Application Escrow $ 50 Per Acre $250• Minimum $800 Maximum Final Plat Application Escrow $150 Per Acre $500 Maximum Contract Management Escrow Estimated Construction Costs $ 0 - $150,000 $150,001 - $500,000 $500,001 + Page 1 of 1 LI Escrow 4% ($ 500 Minimum) 3% ($ 6,000 Minimum) 2.5% ($15,000 Minimum) * Costs will be verified by City staff and adjusted as necessary to be comparable to City Projects, thereby insuring arms -length transaction costs. M Agenda Information June 3, 19'86, City Page Seventeen Memo Council Meeting FUTURE STATUS OF DEVELOPERS TASK FORCE G. Future Status of the Developers Task Force --With the implementa- tion of the developers escrow policy, the Planning Commission and City Council requested that a Developers Task Force be formula- ted to review the policy and prepare an appropriate agreement to facilitate the implementation of this new policy. The Developers Task Force has. met several times, during the past 8 months and completed its primary purpose through adoption of the proposed Development Escrow Agreement at its last meeting on April 9, 1986. • The members of the Task Force and Planning Commission fully endorse the continuation of this committee to address similar future significant issues relating to development within our community. Several of the possible items for review are contained in the April 9 minutes enclosed on page( In addition, at the May 27 Planning Commission, it was unanimously recommended that the Task Force be maintained as an ongoing committee available to the Planning Commission and Council to review and recommend solutions to development related problems that may be identified by staff, Planning Commission or Council. Therefore, due to the fact that the initial duties of the Task Force have been completed, it is appropriate for the Council to determine whether the Task Force should remain as an ongoing committee or should be disbanded. • ACTION TO BE CONSIDERED ON THIS ITEM: To disband or continue the Developers Task Force. 6f MINUTES OF THE DEVELOPERS TASK FORCE MEETING EAGAN, MINNESOTA APRIL 9, 1986 A meeting of the Developer's Task Force was convened by City Administrator Hedges at 3:15 p.m. on April 9, 1986, in the conference rooms of the Municipal. Center building. Those in attendance were Pat Hoffman, Advanced Developers; Mark Johnson, Mark Johnson Construction; Rod Hardy, Sienna Corporation; Tom Hedges, City Administrator; Tom Colbert, Public Works Director; Gene Van Overbeke, Finance Director; Dale Peterson, Chief Building Inspector; Paul Hauge, City Attorney; and Jon Hohenstein, Administrative Assistant. Those persons -absent were Gary Fuchs, Eagan Construction; Mayor Blomquist, City Council representative; and Lori Trygg, Advisory Planning Commission representative. • MINUTES Minutes of the March 19, 1986 and March 27, 1986, Developers Task Force meetings were reviewed and accepted. TASK FORCE City Administrator Hedges reviewed Task Force member Loren Spande's resignation and offered six candidates as possible replacements. The candidates each received an equal number of votes in the original Task Force balloting. The candidates were Robert Tilsen, Raymond Sonnek, Lou LaPierre, Brad Swenson, Dan Gustafson and Larry Frank. The group continued discussion of this item until after the escrow agreement had been reviewed. City Administrator Hedges left the meeting at 3:25 p.m. to keep another engagement. Director of Public Works Colbert then led the meeting as its facilitator. DEVELOPMENT ESCROW The Task Force took up the escrow agreement as amended pursuant to their earlier deliberations by City Attorney Hauge. Member Hardy raised concern that the Letter of Credit required in the City's development agreement covers some of the same costs anticipated by the escrow agreement. Considerable discussion was held concerning the potential for developer funds to be committed through two mechanisms for the same cost. The Director of Public Works agreed to amend Exhibit C, to the financial guarantee of the standard development contract used by the City, to reflect a 108 credit for private developments which have met the escrow requirements. In further discussion, the Task Force indicated it would be necessary to attach, as an exhibit to the agreement, 1 Developers Task Force Minutes April 9, 1986 those City fees which may be charged against escrow accounts covered by the agreement and that certain signatures need be attached to all agreements to assure accountability even if the form remains essentially unchanged. Concern was also expressed that the agreement is to be signed at the time of the preliminary plat application but that it binds developers at subsequent development times. Member Hardy pointed out that the agreement isnot. filed with the County Court and is therefore not discoverable through a title search. This might create unknown obligations if a project changed hands and the escrow was not a part of the sale agreement. It was determined that the amount of money involved would not be significant, in most instances, and it would often be to the benefit of the purchaser if certain costs were guaranteed by it. After further discussion Hardy moved, Colbert seconded, to approve the Development Escrow Agreement, as amended, and forward it for review and approval by the APC and City Council, such review to include a public hearing before the Advisory Planning Commission on May 27, 1986. All members voted in favor. TASK FORCE The Task Force took up their consideration of a recommendation of a replacement member for Loren Spande. There was discussion concerning the need to balance various perspectives on the Task Force and it was suggested that a combination builder/developer could better identify various sides of an issue and serve the Task Force well in that regard. Member Johnson suggested that any future discussions .of task force representation be in terms of balancing interests of commercial, single family and multi -family development. After further • discussion, the development representatives of the Task Force suggested that Dan Gustafson, D.H. Gustafson Company, and Larry Frank, Northland Mortgage, be contacted and recommended, as their first and second recommendations, for appointment to membership on the Developers Task Force. TOPICS FOR FURTHER CONSIDERATION Public Works Director introduced the item and indicated that the City Council would determine whether the Developers Task Force will continue to meet. To clarify to the Council which issues might be considered, should the Task Force tenure be extended, the group was asked if it wished to prepare a list of issues that could be addressed at future meetings. A general discussion of the duties and responsibilities of the Developers Task Force followed. There was general discussion concerning the need that, the Task Force not be viewed as an arbitor of specific disputes, but that it be a sounding board and means of communication between the development community, City Council, 63 2 Developers Task Force Minutes April 9, 1986 Advisory Planning Commission and City staff. After further discussion of the need to maintain the means of communication provided by the Task Force, the group developed a list of nine possible topics for future discussion. The topics were: 1. Construction debris and erosion control. 2. Inspection and coordination of grading plans and schedules for public and private development improvements. 3. Coordination of residential or business occupancy to insure the availability of services. 4. Dissemination of development information during the application process. 40 5. The Five and Ten -Year Capital Improvements Program priorities. 6. Zoning and long range planning 'review and recommendations. 7. Financing public improvements and tax exempt municipal bonds. 8. Evaluation of the concept of a board of appeals to review deviations from Building Code Requirements. 9. Evaluation and identification of community amenities and recreational service needs. ® It was suggested that such discussions not be viewed as an alternative to the review process the City currently has, but as a means of providing additional input from the development community on issues pertaining to it. Based upon these topics, the Developers Task Force suggested that the City Council consider. authorizing the group to continue to meet. The meeting adjourned at 5:20 p.m. City Clerk Dated 3 JDH E Is Agenda Information June 3, 1986, City Page Eighteen Memo Council Meeting RESOLUTION/PROPOSED LAND DIVISIONS H. Resolution/Dakota County Notification of Proposed Land Divisions --The City of Eagan is still experiencing problems with the recording of land divisions by Dakota County when the property has not been properly platted or a waiver of plat approved by the City Council. On at least two (2)occasions the City Council has approved action and submitted a request to Dakota County asking that no property divisions be approved without a waiver of plat or formal platting by the City of Eagan. The recording of property divisions without awareness by the City of Eagan has caused problems for the Special Assessments Division, water and sewer utility billing and other City records. The Director of Finance has contacted the Dakota County auditor and according to Norma Marsh, if the City Council considers a subdivision regulation resolution and upon its approval, submits the same to the Dakota County for enforcement, all land divisions will be returned to the City of Eagan unless they are properly platted or have a waiver of plat of record with the City. Attached on page 64 is a copy of a resolution entitled "Resolution Requesting Notification of Proposed Land Divisions and Transfer of Unplatted Properties" for your review. ACTION TO BE CONSIDERED ON THIS ITEM: resolution as stated. G5 To approve or deny the RESOLUTION CITY OF RAGAN REQUESTING NOTIFICATION OF PROPOSED LAND DIVISIONS AND TRANSFER OF UNPLATTED PROPERTIES WHEREAS, the City of Eagan has adopted regulations governing the subdivision of land within its boundaries; and WHEREAS, Minnesota Statutes Section 272.162 provides for certain restrictions on transfers of real property lying within municipalities; and WHEREAS, said statute provides for municipalities to elect to be governed by said statute by resolution; and ® WHEREAS, the City Council of the City of Eagan does hereby deem it to be in the best interest of the City to assure application of its subdivision regulations to lands within its boundaries by exercising its prerogatives under Minnesota Statutes Section 272.162; NOW, THEREFORE, BE IT RESOLVED that the City of Eagan hereby elects to have the provisions and restrictions of Minnesota Statutes Section 272.162 apply to the transfer and division of real property within its boundaries and does hereby notify the Dakota County Auditor of said election and does further direct that certified copy of this Resolution be filed with the Dakota County Auditor and Recorder. MOTION BY: SECONDED BY: • MEMBERS IN FAVOR: MEMBERS OPPOSED: Date: CITY COUNCIL CITY OF EAGAN ATTEST: BY: City Clerk Mayor I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing is a true and correct copy of a RESOLUTION adopted by the City Council of the City of Eagan, Dakota County, Minnesota, on , 19 / E.J. VanOverbeke, City Clerk (o City of Eagan Agenda Information Memo June 3, 1986, City Council Meeting Page Nineteen ADDITIONAL ITEMSi PUBLIC IMPROVEMENT CONTRACTS A. Public Improvement Contracts: I Contract 86-12, Receive Bids/Award Contract (Pumphouse #8) --At 10:30 a.m. on Friday, May 29, formal bids were received to construct the pumphouse for wells #8 -and 9. Enclosed on page ew is a tabulation of the bids received along with a comparison to the Engineer's estimate. All bids will be checked for accuracy on extensions and additions and a formal recommendation will be made by the Director of Public Works at the June 3, Council meeting. •' ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 86-12 (Pumphouse # 8) and award the contract to the recommended lowest responsible bidder. 2. Contract 86-15, Receive Bids/Award Contract (-Hampton Heights Trunk Watermain)--At 10:30 a.m. on Friday, May 29, formal bids were received for the installation of the trunk water main through the proposed Hampton Heights subdivision and also to service wells # 8 and 9 presently under construction. Enclosed on page is a tabulation of the bids received and a comparison to I the estimate contained on the feasibility report presented at the public hearing held on August 6, 1985. All easements required for the installation of this improvement are being dedicated with the Hampton Heights final plat. ® All bids will be checked for accuracy in extensions and additions and a recommendation for formal award will be provided by .the Director of Public Works at the June 3, Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 86-15 (Hampton Heights - Trunk Water Main) and award the contract to the recommended lowest responsible bidder. e, 7 CONTRACTORS 1. Richmar Construction 5% BB 2, A & K Construction 5% BB • FEASIBILITY REPORT EST. UNDER FEAS. REPORT EST Pi DEEP WELL NO. 8 6 9 PUMPING FACILITY .. CONTRACT NO. 86-12 PROJECT -NO. 457 EAGAN:,. MINNESOTA a Our File No. 49377 BID TIME: 10:30 A.M., C.D.S.T. BID DATE: Friday, May 30, 1986 $222,000 -16.3% TOTAL BASE BID 185,730.00 188,829.00 9 1. 2. 3. 4. 5. 6. 7. 8. Our File No. 49363 /S CITY CONTRACT NO. 86—,K HAMPTON HEIGHTS TRUNK WATERMAIN IMPROVEMENTS PROJECT NO. 451 EAGAN.,MINNESOTA BID TIME: 10:30 A.M., C.D.S.,T. BID DATE: Friday, May 30., 1986 CONTRACTORS TOTAL BASE BID Orfei & Sons 5% BB $323,551,.43 Northdale Construction 5% BB 323,660.00 Richard Knutson 5% BL' 330 44Q -1n Winter Construction 5% Bii 347.974.00 Ceca Utilities 5% 348.571.00 F.F. Jedlicki 5% BB 349,360.00 Lake Area Utility 5% BB 356.962.30 Rice Lake Contracting 5% BB 3AQ.A34L5� ENGINEER'S ESTIMATE------------ $340,000.00 FEASIBILITY REPORT EST'. ------- 332,820.00 % Under Engineer's Est. ------- —4.8% % Under Feasibility Est. ------ —2.8% 5397d 6 / i Agenda Information Memo June 3, 1986, City Council Meeting Page Twenty Public Improvment Contracts cont'd. 3. Contract 86-11, Approve Plans/Order Ad :for Bids (Williams/ LaRue and Wyndham Corporate Center Additions) --Contract 86-11 provides for the installation of sanitary sewer and storm sewer to. service the Williams and LaRue 1st and 2nd Additions at the intersection of Lexington Avenue and Wescott Road. In addition, this contract provides for the installation of sanitary sewer and intersection reconstruction necessary to service the proposed Wyndham Corporate Center Addition in the SW corner of Pilot Knob Road and 4'94. ® As a result of the public hearings held for each project, the Council authorized the preparation of the plans and specifications which have now been completed and are being presented for the Council's review, approval and authorization to advertise for solicitation of bids. The majority of the easements necessary for these improvements have been acquired with one parcel exception in each project, which is currently in progress and will require to be obtained prior to contract award. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 86-11 (William/LaRue and Wyndham Corporate Center Additions) and order the advertisement for a bid opening to be held at 10:30 a.m. on Friday, June 27, 1986. 4. Contract 86-8, `1986 Seal Coating --As a part of the approved ® 198'6 budget, $61,000 has been allocated from the general fund budget to be matched by an equal amount from the major street fund to finance the 1986 Seal Coating Program. Enclosed on page is a map showing the streets to be seal coated this year wit in the allocated budget amount. Detailed plans and specifications have been completed in anticipation of the Council's authorization to advertise for a bid opening. With July and August the ideal time to perform the seal coating, this proposed bid opening schedule is ideal to meet that time frame. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 86-8 and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Friday, June 27, 1986. 76 A OG jod --cT 0 4 � I 55'f`2 `2 9, muEr �552 3 1986'SEALCOAT 7/ AN, APPLE City of Eagan Q. North 0 112 1 , mile � I 55'f`2 `2 9, muEr �552 3 1986'SEALCOAT 7/ Agenda Information Memo June 3, 1986, City Council Meeting Page Twenty -One I CONTRACT 85-21, MAINTENANCE FACILITY EXPANSION B. Contract 85-21, Maintenance Facility Expansion - Revised Concept Design Approval --On February 18, 1986, the Council gave initial concept design approval for the proposed expansion and remodeling of the City's Maintenance Facility and authorized the preparation of detailed plans and specifications and another cost estimate. As a result of refinement, of detailed plans and analysis of formal bids received for a similar facility expansion in Apple Valley, it was apparent that the current budget would be significantly exceeded. ® Therefore, Boarman Architects has met with staff on several occa- sions to evaluate potential revisions., modifications and alternate to try and maintain the current budget allocation. Because of the construction cost constraints, significant concept design alterations had to be implemented. Therefore, the architect and staff would like to represent the modified plan to the Council for their review, approval and authorization to again prepare detailed plans with another cost estimate. • The Public Works Director and representatives of the architectural firm will be at the June 3 meeting, to discuss in detail the status and progress of this project. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the revised concept design for Contract 85-21 (Maintenance Facility Expansion) and authorize the preparation of detailed plans and cost estimates. 7y Agenda Information June 3, 1986, City Page Twenty -Two Memo Council Meeting RECEIVE BID/RADIO COMMUNICATIONS C. City of Eagan Receive Bids/Award Contracts (Base Radio Communications Stations and Installations) --The City has requested bids for two complete base radio stations which include instal- lation. There were three bidders, please refer to the attached letter from John DuBois, t e City's Communications Consulting Engineer found on pages through 75 The low bidder is General Communications of St. Louis Park in the amount of $10,369. The major piece of equipment is a master base station that will be installed in the equipment room within the Eagan police dispatch center. ACTION TO BE, CONSIDERED ON' THIS ITEM: To approve the low quotation submitted by General Communications in the amount of $10,369. 73 • JOHN R. DuBOIS Communications Consulting Engineer Registered Professional Electrical Engineer May 9, 1986 Mr. Thomas L. Hedges • City Administrator City of Eagan 3630 Pilot Knob Road P. O. Box 21199 Eagan, MN 55123 Dear Mr. Hedges: 7005 Heatherton Trail Minneapolis, Minnesota 55435 Telephone (612) 927-6810 The purpose of this letter is to starmiarize the bidding for the tuu, top-of-the-line complete base radio stations and installation that were contained in my April 6, 1985 "Request for Quotations" letter. Three cost quotations were received as follows: 11b. Bidder Location Compliant Amount 1. Motorola, Inc. MinnetonkaYes $10,563.00 2. General Communications St. Louis Park Yes $10,369.00 3. Dave's Electronic Faribault Yes $13,341.00 The low bid from the General Communications Cotrpany includes three items that are specially priced from the General Electric Company using GSA pricing (Item #1 at $4,678, Item #3 at $3,624, and Item #8 at $405 for a total of $8,707). Based on all of the above information, I recommend that you award this procurement to the lea, compliant bidder the General Cmururications Company. If you accept my recommendation, please issue one Purchase Order to the General Communications Company in the amount of.$1,661 for Items 2, 4, 5, 6, 7, 9 and 10 and a second Purchase Order, in the amount of $8,707 to the General Electric Company for Items 1, 3 and 8. 711 John R. DuBois Page 2 Please call me at 348-4081 if you have any questions about this report. I am pleased to assist you in this important project. Yours sincerely, . LL l r John R. DuBois Ph.D. Registered Professional Wmuunications Engineer Minnesota Registration #7350 • cc: Police Chief Jay Berthe Mr. Peter Gildart, Motorola, Inc. Mr. Dennis_Esterly, General Ccmmmications Mr. Dave Schmidtke, Dave's Electronics Service Is 75 MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 30, 1986 SUBJECT: INFORMATIVE SENECA WASTEWATER TREATMENT PLANT The Mayor, Director of Public works and City Administrator met recently with administrative staff from the Seneca Wastewater Treatment Plant to discuss methods to control and report odor originating from their treatment process. It was agreed upon by all persons present that a committee be established, made up of residents, that could review changes that are proposed • for reducing odor at the treatment plant, monitor odor on a reg- ular basis and provide immediate reports to staff at the treatment plant. Enclosed on pages through_ is a copy of a letter that was sent to selected residents in west Eagan, asking for their consideration to serve on this committee. If the City Council knows of anyone that would be interested in fulfilling this type of role, please let this office know who that individual is and we will contact them by letter or telephone. Also enclosed is a copy of a poem that Tom Colbert received from the Duluth Tribune and Herald; it is enclosed on page. O'NEIL LAW SUIT The City Administrator and City Attorney met with Mr. and Mrs. Robert O'Neil, John Klein and their legal counsel, Harold Sheff, on Monday, May 19, to further discuss a letter of agreement between the City and the O'Neils that would allow the City to proceed • with its review and update of the Comprehensive Guide Plan and in turn, the O'Neil's would not proceed with any depositions, discovery or other aspects of the law suit. Mr. and Mrs. O'Neil wanted some assurance that the Comprehensive Guide Plan would be reviewed and expedited by the City and therefore requested a schedule for the review and update. A schedule for the Comprehensive Guide update was prepared by the Planning Department, reviewed by the City Attorney and City Administrator and submitted as a proposed schedule to Mr. and Mrs. O'Neil. For a copy of the schedule, refer to pages_� through �. There .has been no confirmation made by the O'Neils, at the time of this dictation, as to whether they are in agreement with the letter. STAN WESTENBERG LETTER Enclosed on page iJ is a copy of a note that was sent by Mr. and Mrs. Stan Westenberg who reside at 2083 Garnet Lane, thanking the City Council for recent action on the application made by On -Belay. Mr, and Mrs. Westenberg are members of Peace Reform Church. PROTECTIVE INSPECTIONS REPORT/APRIL Enclosed on pages 0 through Y'(� is a copy of the April monthly inspections report. Please note that the City has issued 300 single family building permits through the month of April. MASAC UPDATE Enclosed is a copy of the most recent agenda and minutes for MASAC meetings. Tom Baker and Jon Hohenstein are both represent- ing the City on a regular basis at these meetings. (page(s)f7- 95z ). VEHICLES FOR SALE At the last City Council meeting a question was raised about police enforcement of vehicles "For Sale" placed throughout the city. Please refer to pageCJl7 for an update and regulatory considerations relating to t rm 6 City's enforcement of vehicles "For Sale" throughout the city. /S/ Thomas L. Hedges City Administrator 77 of 3830 PILOT KNOB ROAD. P.O.. BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 May 21, 1986 Tom Hedges, Eagan City Administrator 3830 Pilot Knob Road P.O. Box 2119 Eagan, MN 55122 Dear neighbor: mETROPOumn WRITE COnTROL EOmmiffion Tom, e� aMQ For the past several summers, odors originating from the Seneca Waste Water Treatment Plant located in the Minnesota River Valley have occassionally drifted into the community. To control this problem, a number of process changes have been made at the plant and .odor control systems have been added similar to those which have been successfully used at the Duluth Treatment Plant. Plans have begun for a plant expansion here in Eagan, and odor control is an integral part of that planning. While odors are naturally common to waste water treatment, we want to insure that present and potential future odors are minimized. In an effort to work with the community on the current status and proposed expansion, the management of the Seneca plant is working with the City of Eagan on the formation of an Eagan Air Quality Task Force. You have been selected as a neighboring resident who may have an interest in serving on this committee to work with the Seneca staff in discussing concerns, monitoring problems and recommending, potential solutions. The Committee will meet once a month for approximately one and a half hours. An informational meeting has been June 12, 1986 at the City Hall. situation at the Seneca plant, the the plans for plant expansion. We tour of the Eagan facilities. M set for 4:30 p.m. on Thursday, We will discuss the current current odor control program, and will also make plans for a future THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Neighbor Page 2 May 21, 1986 Ii ;you are not interested or are unable to participate on this Task Force Committee, we would appreciate it if you could recommend an interested and concerned citizen for consideration. Please contact the City Administrator's Office as soon as possible in light of the upcoming meeting. We look forward to seeing you and discussing concerns which are mutual to us all. Sincerely, .- Bea lomqui Mayor, City of Eagan BB/CJ/hb 79 ��- ames Wawra Seneca Plant Manager n U Friday, April 5, 1985 Western Lake Superior Sanitary District wastewater tment plant. Osgood broadcasts on the air a poem on what's in the air BY DARREN CARROLL Staff writer The wastewater treatment plant in Duluth was lifted from the edge of Lake Superior into the annals of literature Thursday. Well — almost. Charles Osgood. news- caster and commentator with CES, picked a story that ran in Thursday's News '�'v., rT Tribune &Herald, waxed poetic, and came Tr- Lip with a few verses about Duluth and the "s Western Lake Superior Sanitary District. Osgood's story was broadcast nationally .fes •�%�' Thursday on his CES radio program. "The ;j Osgood File." �., The sanitary district has been working _pY; c with masking agents since last fall in a b!d Y to lessen the pungentodors emitted from is plant at 27th Avenue West and the water- t( �front. � Lf thThe ageagentstested thus far have stens at run the gamut from bubble gum to Charles Osgood pine, and from there Osgood's poem goes: y "There is something in the springtime air, That is somehow beyond compare. The air in Wcst Duluth is fine. This week, it smells a lot like pine. A week or t wo ago, say some It smelled a lot like bubble gum. Front week to week it's hard to tell Ex --cll v how Duluth will smell. It all depends howsomeone there Decides ,how he'll perfume the air. They ha ve good cause, to tell the truth, 76 scent the air there in Duluth. We'll speak of what the r:7 has in ft When we return in ju_:t a minute. Duluth is delightful town , I'd never ever put it down. In no way is Duluth inferior, Like its great lake, it is superior. A super place with much togive there To all the super folks w•ho live there. But, an observation one could make About the air dow-rrby the lake; We'd like to say the treatment plant Smells like a daisy — but we can't. When breezes blow ir, from the lake A certain free, same people mike. It could smell1wtter. yes, it could Andhow it doesn't smell isgood. So the sanitary district there Decided to perfume the air To mask the pungent ea u de — please don't ask. They're trying several different scents As a form of self-defense To make Duluth., which is so Pretty. A somewhat sweeter -smelling city. To bubble guru, some arc a verse But there are scenes a whole lot worse. Some like cedar, some like p.;,^e, Some think that cinnamon is five. But that casts fifty grand per drum So they may stick. to bubble guru. Or maybe, in lteirciticduty, They'll choose bay rum, or tuttl frutd." District Executive Director Seth Holloway, who was phoned by NEC and RKO Radio Network about the story, said he felt a little uneasy about the district's national attention. "I'm not sure that I like all of the notoriety," he said. "Hopefully, it's to the good of the district." The district is trying to improve on problems of the c_, t, and Holloway hopes Duluthians will keep that in mind. Despite the hu- morous tone of Osgood's ditty, Holloway would like residents to know that he takes the odor problem seriously. "If it was taken positively by the citizens of Duluth, then : guess It's OK." he said. 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE', (612) 454-8100 May 28, 1986 MR & MRS ROBERT O'NEIL . 2040 EDGCUMBE RD ST PAUL MN 55116 Re: Schedule for Comprehensive Plan Update Dear Robert & Grace O'Neil: BEA BLOMQUIST Mo THOMAS EGAN .LAMES A. SMITH MC ELLISON THEODORE WACHTER Council Memwrs THOMAS HEDGES . City Atlminislralor EUGENE VAN OVERBEKE City Clerk Our City Planner, Dale Runkle, has met with John Voss, the City's consulting planner, and it is their opinion that the following schedule is feasible for the review and updating of commercial land use within the Comprehensive Guide Plan. The following is the proposed schedule: June 2 - 6 Set meeting with individual property owners to review proposed changes in Comprehensive Guide Plan June 11 - 18 Hold meetings with property owners June 26 Joint meeting/Advisory Planning Commission and City Council to review Comprehensive Guide Plan map June 27 -July 15 Complete any changes to Comprehensive Guide Plan map July 22 Public Hearing to be held by Advisory Plan- ning Commission on any and all proposed changes August 5 - 19 City Council review and authorize changes to be submitted to the Metropolitan Council Immediately following either the August 5 or 19 City Council meeting, any changes to the Comprehensive Guide Plan will be submitted to the Met Council for their review. 8/ THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY • LETTER TO MR & MRS ROBERT O'NEIL MAY 28, 1986 PAGE TWO If you have any questions regarding the proposed Comprehensive Guide Plan update, please feel free to contact Mr. Dale Runkle or me at any time. Sincerely, Thomas L. Hedges City Administrator cc: Harold Sheff John Klein • Chris Dietzen Paul Hauge Dale Runkle TLH/kf • LZ �6�eSS VL q4 Dace &IZULC�A is - G✓� Ole /141 41A 00( E 9 • 1' - .PROTECTIVE INSPECTIONS MONTHLY REPORT - AP.RIL 1986 NUMBER OF PERMITS ISSUED THIS MONTH YEAR-TO-DATE Building 163 463 Electrical Plumbing 174 160 [;1 Z; 409 HVAC 143 441 Water Softener Signs 12 11 106 34 Well, Cesspool, Septic Tank 0 0 will NATURE OF BUILDING PERMITS ISSUED .1f'ii �� w�7 LOMA TYPE NO. VALUATION PERMIT FEE PLAN REV FEE TOTAL FEES 3 FOUNDATION 1 ---- $ 15.00 $ ------ $ 15.0 300 SINGLE FAMILY 100 $ 8,052,40C 37,,274.00 18,636.50' 218,097.2 14 DUPLEX 6 392,OOC 1,974.00 987.00 12,664.0 59 TOWNHOUSE 19 1,776,00 C 7,597.00 3,798.50 59,056.5 6 CONDO 1 527,OOC 1,500.50 750.25 18,870.2 0 APT BLDGS 0 AGRICULTURAL. 6 COMMERCIAL 2 3,787,000 9,833.50 4,.916.75 85,429.2. 16 COMM/IND REMODEL 3 108,70C 585.00 292.70 932.71 01 COMM/IND ADDITION 0 INDUSTRIAL 0 INSTITUTIONAL 2 PUBLIC FACILITIES 2 6,022,000 15,421.00 7,710.50 73,106.5( 5 RES. GARAGES 3 25,500 217.50 64.25 294.7' 9 RES. ADDITIONS 5 84,500 513.50 216.50 764.5( 0 SWIM POOL 43 MISCELLANEOUS 21 70,350 829.50 --- 869:.0( 0 DEMOLISH 0 HOUSE MOVES 463 TOTALS 163 20,845,450 75,760.50 37,372.95 470,099.7( YEAR-TO-DATE 45,983,25 184,400.50 90,466.20 1,169,653.9: LOMA PROTECTIVE INSPECTIONS - MONTHLY REPORT DATE APRIL 1986 TYPE / OF PERMITS / OF BUILDINGS # OF UNITS VALUATION PERMIT FEES SURCHARGE PLAN REVIEW FEES TOTAL FEES 3-PLEX ADDRESS 8 LEGAL OWNER VALUATION FEE SURCHARGE FEES TOTAL FEES OCCUP. 4-PLEX 12 3 12 $ 732,000 $ 3,792.,00 $ 366.00 $ 1.,896.00 25 068.00 6-PLEX 6 1 !6 428,000 2,082.00 214.00 1,041.00 12,844.00 7-PLEX 1480 DEERWOOD DR IND SCH DIS 8-PLEX L 1, B 1, DEERWOOD S H 196 75,500,000 13,933.00 1,525.00 6,966.50 13.933.00 11859 12 PLEX 2 2 4 2 1,143,000 3,223.50 571.50 1,611.75 40,014.75 DUPLEX 6 3 6 392,000 1,974.00 196.001 987.00 1 12,664.00 TOTALS 26 9 26 2,695,000 11,071.50 11347.50 5,535.75 -90,590.75 COMMERCIAL/INDUSTRIAL & INSTITUTIONAL BREAKDOWN BLDG PERMIT STATE PLAN REV PERMIT f ADDRESS 8 LEGAL OWNER VALUATION FEE SURCHARGE FEES TOTAL FEES OCCUP. 11874 4200 PILOT KNOB RDEASTER LUTH PUBLIC L 011, B 25, SECT 27 $ 522,000 $ 1,488.00 $ 261.00 $ 744.00 $8,688.0 ACILI' 1480 DEERWOOD DR IND SCH DIS 11732 L 1, B 1, DEERWOOD S H 196 75,500,000 13,933.00 1,525.00 6,966.50 13.933.00 11859 2600 EAGAN WOODS DR EAGAN WOODS 82,200 382.00 41.50 191.00 614.5 COMM L 1, B 1, EAGAN WOOD LAND LTD PT 11758 2600 EAGAN WOODS DR „ 13,000 98.50 6.50 49.25 154.2 COMM L 1 B 1 EAGAN WOOD 11802 1380 CORP CTR CURVE L.2 B 2, EAG OFC.2 NW MUT'L LIFE -13,500 104.50 7.00 52.45 163.9 COMM 11820 1200 TRAPP RDB NW MUT'L LIFE 1,750,000 4,558.00 875.00 2,279.00 37,374.0 COMM 2020 SILVER BELL RD 11731 L 1 B 1 DALLAS DEV DALLAS DEVE 2,037,000 5,275.50 915.00 2.,637.75 48,055.2 COMM PROTECTIVE INSPECTIONS MONTHLY REPORT - AP985 OFFICE HOURS - INSPECTIONS THIS MONTH TEAR -TO -DATE Building 308 1,018 Plumbing 123.5 529.5 HVAC 91 189 . Signs 136 281 Adminlatrative/Office 43 207 Fire Marshal 49 154 Miscellaneous 81.7 312 .7 General Office 298.1 756.1 Permit Processing 228.2 936.2 NUMBER OF PERMITS ISSUED THIS MONTH TEAR -TO -DATE Building 151 - 332 Electrical 102 338 Plumbing 94 302 HVAC 103 292 Nater Softener 14 47 Signs INDUSTRIAL 31 Well, Cesspool, Septic Tank 0 0 NATURE OF BUILDING PERMITS ISSUED f • TOTAL FEES INCLUDE: Building permit fee, state surcharge, plan review fee, SAC A YAC charges, water meter, road unit fee, parks dedication A water treatment plant fee. TYPE NO. VALUATION PERMIT FEE I PLAN REV FEE TOTAL FEE 160 SINGLE FAMILY 73 $ 5,612,000 $ 26,274 1$ 13,134.00 $150,314.00 34 2 -FAMILY 20 986,000 5,591 2,795.50 78,879.50 90 MULTI -FAMILY 38 2,193,000 11,576.00 5,788.00 75 460.50 1 AGRICULTURAL 1 25,800 175.00 87.50 1,116.50 13 COMMERCIAL -2 750,000 2.241.001 1,120.50 10,425.50 I INDUSTRIAL 0 0 INSTITUTIONAL I 1 PUBLIC FACILITIES err-ro 3 RES- GARAGES 3 13,600 151.50 — 159.00 3 SWIM POOL 3 28,000 229.50 — 243.50 26 MISCELLANEOUS 11 25,850 751.00 - 366.00 332 TOTAL 151 S 9,634,250 S 46,589.00 $ 22,925.50 $276,964,50 YEAR-TO-DATE 1 3321$23,027.243 1$107.255.001$ 52,900.00 $625,619.00 • TOTAL FEES INCLUDE: Building permit fee, state surcharge, plan review fee, SAC A YAC charges, water meter, road unit fee, parks dedication A water treatment plant fee. O H CO 1 tOt C�C O CPC LO y f, 0H CHCHC m m m m 9 W I�III 0 0 o it m P O H w z I err-ro '-ovoP a o-- 00 v OmmOmPA 0 o nm Ou q yl/. i Sm>n�oar n H > m 2 a A m n 1 ons c maw a O A T i F N O O 0 O x r A -mi Om I N N a 0 o o c a H P S pO O S z O q u• o mA m 3 N m W m N H 0 O O 0 0 0 N n w O O A 1 O m S S o N N q m u m O mn N S 0 O O 0 O � O - H O a P IJ r O 8 m n o n O H CO 1 tOt C�C O CPC LO y f, 0H CHCHC m m m m !P 018 18 18 IS I�III !P 018 18 18 IS E IE MAY 27, 1986 7,:30 PM 6040 28th Avenue South Minneapolis, Minnesota 1. Call to Order, Roll Call 2. Approval of Minutes of General Meeting on April 22, 1986 3. Introduction of Invited Guests, and Receipt of Communications 4. Technical Advisor's Preferential Runway System Utilization Report and Complaint Summary Report. 5. Part 150 - Land Use Considerations - HNTB 6. Persons Wishing to Address the Council. 7.Executive Committee Meeting Report A. Selection of MASAC Representative to Noise Budget k-brking Group B. Inver Grove Heights Application for Membership 8. Resolution for Darrell Weslander 9. Report of MAC Noise Program 10. Other Items Not on Agenda 11. Adjournment NEXT MEETING DATE: June 24, 1986 97. • 40 April 22, 1986 7:30 P.M. Minneapolis, Minnesota 1. Call to Order,, Roll Call. The meeting was called to order by Robert Johnson at 7:30 p.m. and the secretary was asked to call the roll. The following members were in attendance. Ben Griggs(R) Northwest Airlines Bob Johnson(R) Republic Airlines Richard Dinning(A) USAir Airlines David Woodrow(R) St. Paul Chamber of Commerce Ron Glaub(R) MBAA Jerry Norton(R) Mpls. Chamber of Commerce James McLaughlin(A) Airline Pilots Association Jeff Hamiel(R) Metropolitan Airports Came Roylene Champeaux(R) City of Minneapolis John Richter(R) City of Minneapolis Steve Cramer(A) City of Minneapolis Scott Bunin(R) City of St. Paul Lloyd Wickstrom(R) City of St. Paul Don Priebe(R) City of Richfield Mark Mahon(R) City of Bloomington Robert Mood(R) City of Bloomington Bernard Friel(R) City of Mendota Heights Tom Baker(R) City of Eagan Michael Brucciani(R) City of Burnsville Juan Rivas(A) City of Burnsville Paul Cain(R), City of St. Louis Park Robert Pollock(R-Associate) City of Inver Grove Hts Doug Casserly.(R) Airborne Express Advisors Commissioner Jan Del Calzo Metropolitan Airports Comic Bob Botcher FAA Frank Benson FAA Dick White Air Transport Association Nigel Finney Q� Metropolitan Airports Comm Darrell Weslander U Technical Advisor Jan Conner Secretary Guests Gordon Wagnor Dave Kelso Tom Lund Jon Hohenstein Mr. & Mrs. Harley Kielson Lenore Brill J. K. Nelson David Duddleston Mr. & Mrs. Don Witz Jean Melin Marty Silvi City of Minneapolis SMAAC City of Eagan City of Richfield City of St. Louis Park City of Bloomington Republic Airlines City of Richfield City of Inver Grover Heights City of Inver Grove Heights 2. Approval of Minutes of General Meeting on March 25, 1986. The minutes were approved with one correction. Under letter H. . where each item was voted on separately, item 1B has a•correction in the count -the minutes will be changed to show 12 Yes and 8 No with 1 vote abstained. 3. Introduction of Invited Guests, and Receipt of Communications. USAir Airlines' new alternate representative, Richard Dinning, was introduced to the MASAC members. MASAC also received written communication from the City of Eagan officially appointing Mr. W. Dustin Mirick as Eagan's alternate member of MASAC. Written statements were received from attorneys representing DHL, Airborne Express and the Air Cargo Association regarding access to the airport at night. 4. 'i-chnical Advisor's Preferential The reports for the month of March were presented by Darrell Weslander and were approved as presented. Darrell also spoke on repeat callers. During December 1985, January 1986 and February 1986 the 20 most frequent callers represented between 40% and 60% of the total noise couplaints. Don Priebe asked him to point out areas where the frequent callers are located suggesting only approximately 20 people are making many calls in the South Minneapolis area. It was suggested that we try calculating the number of calls each of these repeat callers make during a month. Darrell Weslander was also asked to provide another report showing runway use percentages excluding nighttime hours. 5. Persons Wishing to Address Council. Martin Silva of Inver Grove Heights expressed his concern that the City of Inver Grover Heights be considered for membershipinto MASAC. The matter will be referred to the executive committee. -3- 6. Vote to Amend By-Laws:Expanded Membership. A discussion took place concerning the Executive Co Taittee Meeting of February 4, 1986 at which time the By -Laws changes were drafted for the addition of new members into MASAC. Mark Mahon moved and Scott Bunin seconded to have Burnsville and Airborne Express accepted as new MASAC members. The motion was passed. 7. Airport Noise Implementation Working Group -Report on Bob Johnson read the schedule for action on Long and Short Tenn Noise Abatement Measures: April 22 - MASAC review and comment April 23 - MAC Operations and Environment Committee meeting to review both drafts • April 24 - MAC meets to act on the reports April 30 - Governor receives MAC noise abatement program It was pointed out that many of the recommended measures in these drafts are very similar or identical to those in MASAC's recommended Part 150 Program. Only four MASAC measures found no parallel in the draft reports: #3 - differential noise fee; #6 - assignment of propeller aircraft to Runways 11L -29R when the preferential runway system is in use; #10 - tighten procedures relating to the "Eagan Corridor"; and #12 - enforce and optimize the nighttime run-up policy. Ton Baker moved and Bernie Friel seconded that MASAC recommend to the Working Group to have them reconsider the above 4 items left out of the Working Group's Long and Short term drafts. The motion was passed. • 8. Summer Construction Program at MSP -Nigel Finney. Nigel Finney briefly explained the various construction projects that will be taking place at the Mpls. Airport over the next year. 9. Other Items Not on Agenda. Jeff Hamiel explained the MAC is currently trying to purchase an instrument landing system on runway 11L(the only runway at MSP that doesn't have an IIS.) The FAA currently states there is an approximate waiting period of 2 years on this equipment. The MAC is still negotiating. John Richter spoke briefly on the MAC Meeting of April 21, 1986. It was noted that there was informational material available from Roy Madgwick concerning the Islip Airport Noise Abatement actions. Michael Brucciani moved and Jeff Hamiel seconded to endorse Northwest and Republic Airlines merger as a sound abatement -4 - measure. Bernie Friel motioned to table the motion with Mark Mahon as the second. Notion was tabled. 10. Adjournment The meeting was adjourned at 9:00 p.m. 9/ 1985 Wold Chamberlain Field Run -UP. DIiscellane ou s 1986 Wold-ChamberraTn Field Run -ups Miscellaneous Total 394 2 75 4.71 804 6 33_ 843 Miscellaneous complaints In- cludes helicopters and secon- dary airports. Crystal Flying Cloud St. Paul Apple Valley Bloomington Burnsville Eagan Eden Prairie Edina IGH Lauderdale Lakeville Mendota Hgts. Mpls. Richfield Roseville Savage St. Louis Park St. Paul S: St. Paul 3 2 28 33 ie, 1 3 6 1 1 2 1 7 266 9 4 2 302 IDG r 6 ` 19 26 45 2 6 1 22 337 26 1 1 MINNEAPOLIS 61bbllo YA 32 14% ,1% 308 20 18`] O RICHFIELD/ BLOOMINGTON r l I Mf 1 502 HOURLY PERCENTAGE USE OF RUNWAYS MINNEAPOLIS/ST. PAUL INTERNATIONAL AIRPORT APRIL 1986 ST. PAUL/HIGHLAND PARK ftIutYelr. EMIL 63a 94 t `IIrR1A MENDOTA HEIGHTS/ EAGAN OPERATIONS SUMMARY - 1985 / 1986 Itinerant: Air Carrier 766 654 Commuter 120 88 General Aviation 167 199 Military 16 29 Loca I : Civil 37 40 Military 0 0 Total Average Dally Op06 1010 CONSOLIDATED SCHEDULE (AC)756/732 122/177 of these are 3rd level carriers utilizing prop aircraft. MONTH OF APRIL 1986 MINNEAPOLIS/ST. PAUL INTERNATIONAL COMPLAINT RECORD Nighttime Number of Excessive Structural Activity Restricted Ground Low Secondary Date Complaints Noise Disturbance Interruption Hours Run -ups Noise Flying Airports Miscellaneous 1 25 19 - 1 - - - 3 2 - 2 33 22 - 5 3 - 1 2 - - 3' 22 16 1 4 1 - - - - - 4 40 27 - 6 3 - - 3 1 - 5 "29 19 - 3 1 - 1 4 - 1 6 41 32 1 3 - - - 5 - 1 7 22 14 1 - - - 1 3 1 1 8 26 17 1 3 1 - -. 3 1 - 9 18 12 - 1 - - - 2 2 1 10 32 26 - 3 - - - 2 1 - 11 20 18 - - - - - 1 1 - -,Z12 0113 21 23 11 19 1 -. 4 2 - - - 1 - - 1 1 2 1 1 - 14 24, 18 - - - -- 2 3 1 - 15 25 22 - - - - - 1 2 - 16 17 11 - - 1 1 1 1 2 1 17 23 15 - 3 - 1 1 2' - 1 18 37 30 - 2 - 2 - 2 1 - 19 18 13 - - - - 2 2 1 - 20 18 12 - 1 - - 1 4 - - 21 22 14 2 3 - - - 1 1 - ' 22 16 .7 - 2 - _ 2 - 3 1 1 23 32 26 - 2 1 - 1 1' 1 1' 24 19 14 1 2 - - 1 - - - 25i 47 36 - 3 2 - 1 4 1 1- 26 34 20 1 4 - - 2 4 3 - 27 60 42 1 6 - - 1 10 - - 28 33 26 1 1 - - 1 4 - - 29 33 27 - 3 - - - 2 1 - 30 33 24 - 6 - - 1 2. - - 843 609 11 73 13 6 19 76 27 9 APRIL 1986 NOISE COMPLAINTS RN Category and Time of Day During April the following complaints were recorded: Category Number Percentage 238 1200-1559 Excessive Noise 609 72.2% Structural Disturbance 11 1.3% Activity Interruption 73 8.7% Nighttime Restricted Hours 13 1.5% Run -ups 6 .7%. Ground Noise 19 2.3% Low Flying 76 9.0% Secondary Airports 27 3.2%. Miscellaneous 9 1.0% 843 100.0% u_ss= 2400-0559 31 0600-1159 238 1200-1559 144 1600-1959 228 2000-2359 155 CAP 47 843 9� Lit, . it) .• 3630 Pilot Knob Road Eagan, Minnesota 55122 23 May 1986 TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: VEHICLES "FOR SALE" WITHIN THE CITY police department JAY M. BERTHE CM.I., P.I. PATRICK J. GEAGAN Abnlnlnmlw bouln KENNETH G. AB2MANN I would like this information to be shared with the mayor and city council members. I have asked Operations Captain Aszmann to instruct our patrol division to once again be aware of vehicles which are for sale on public property or on private property if the vehicle for sale does not belong to the property owner. Current city code, section 9.15 reads -as follows: "Parking for the Purpose of Advertising or Selling Merchandise It is unlawful for any person to park a vehicle on any street for the purpose of advertising such vehicle for sale, for the purpose of advertising for sale or selling merchandise thereon or therein, or advertising any merchandise for sale or a forth- coming event." Under this section of the city code.,. we can control the sale of vehicles on streets, highway right-of-way and private property where the seller of the vehicle is different than the owner of the property. We are restricted from stopping people from having vehicles for sale on their own property as long as the vehicle is currently licensed (to them) and is driveable. Captain Aszmann has informed me wor,Cingg on this problem throughout Jd Berthe V� JMB/vk that the officers are already the city. 9.5 THE LONE OAK TREE ... THE SYMBOL OFSTRENGTH AND GROWTH IN OUR COMMUNITY