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12/02/1986 - City Council RegularADMINISTRATIVE AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 2, 1986 EAGAN, MINNESOTA CITY ATTORNEY There are no items to consider. CITY ADMINISTRATOR There are no items to consider DIRECTOR OF PUBLIC WORKS Item 1. Project 481, Blueberry Circle Schedule ADDITIONAL INFORMATION i (Storm 'Sewer Construction 1. Project 481, Blueberry Circle (Storm Sewer Construction Schedule) --At the November 18 meeting, the Council deleted Project 481 from Contract 86-27 which provided for the installation of the storm sewer in Blueberry Circle due to the fact that the low bidder for the overall contract which included another project did not provide the best price for Blueberry Circle. At that time, the low contractor for Blueberry Circle indicated he would be willing to guarantee his price for construction if he could start "immediately". Due to the delay in receiving the executed agreements from the three property owners regarding the revised amounts, the contractor no longer is willing to perform the work yet this year for his quote of $12,333. The next lowest contractor is $13,774 or an increase of approximately $1400 who would perform the work yet this year. If the work is delayed until next spring, the original low contractor would still honor his prices plus provide a $400 credit due to the elimination of a cold patch on Blueberry Lane. The staff would like to receive direction from the Council whether to delay, this construction until the spring of 87 or to proceed with the second low bid at an additional cost of $1400. ACTION TO BE CONSIDERED ON THIS ITEM: Provide appropriate direction to staff regarding the scheduling of Project 481 (Blueberry Circle - Storm Sewer). ITIONAL INFORMATION It was brought to my attention that Page 4, the list of contractor licenses, was missing from some of the packets. Enclosed and referenced as page 4 is a copy of that list. /s/ Thomas L. Hedges City Administrator CONTRACTOR'S LICENSES DECEMBER 2, 1986 GENERAL CONTRACTORS 1 . Domain Constructors, Inc. 2. Jeff Scherer Construction HEATING h VENTILATING 1. Blaine Heating, Air. Conditioning & Electric, Inc. 2. Master Mechanical, Inc. MASONRY, CEMENT WORK 1. Dan Dietrich Construction, Inc. PLUMBING 1. Hopkins Plumbing & Heating a AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY BALL DECEMBER 2, 1986 6:30 P.M. I. 6:30 - BOLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III., 6:40 - DEPARTMENT READ BUSINESS A. Fire Department B. Parks and Recreation Department IV. 6:55 - CONSENT AGENDA F>.3 A. Contractors Licenses ?,S B. Personnel Items V. 7:00 - PUBLIC HEARINGS T. & A. Public Hearing to Vacate Portion of Coachman Road Extension Hampton Heights (Continued from November 18, 1986, Meeting) B. Public Hearing for Project 482, Nancy Circle - Streets C. Public Hearing for Project, 483, SuperAmerica/Splashland - Trunk Water Main VI. OLD BUSINESS'. F. -Z9 A. Conditional Use Permit (ABF Freight System) for a Pylon Sign for a Trucking Company on Lots 3-6, Plainview Addition Located South of Hwy #55, Abutting Lexington Avenue on the West, W 1/2 of Sec 2 24 B. Kennel License Renewals VII. NEW BUSINESS ? A( A. Resolution Establishing Fees for Various City Services for 1987 VIII. ADDITIONAL ITEMS P(,i A. Public Improvement Contract 1. Contract 86-23, Approve Change Order #1, Holland Lake - Trunk Storm Sewer f -G.2,2. Contract 85-21, Approve Change Order #3 (Maintenance Building) B. Developers Task Force Recommended Policy for Temporary Advertising Signs C. Private Improvement Contract �•'1 `j 1. Contract 83-K, Final Acceptance (Brittany 6th) �>.rlol 2. Contract 84-T,. Final Acceptance (Brittany 7th) IB. VISITORS TO BE HEARD (for those persons not on the agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUMCILMEMBERS FROM:. CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 25, 1986 SUBJECT: AGENDA INFORMATION After approval is given to the December 2, 1986 agenda and regular City Council meeting minutes for the November 18 and special minutes for the November 13 meetings, the following items. are in order for consideration: J,DEP.ARTMENT`.HEADS�BUSINESS;; A. FIRE DEPARTMENT Ken Southern was recently elected as Fire Chief to a three (3) year term which officially begins December 1, 1986. Also David DiIoia was elected District 1 Chief to fill Ken Southern's vacancy which is two years on a three year term. Fire Chief Southern and District 1 Chief DiIoia will be officially sworn in Tuesday evening. There is no official action required on this item. B. PARKS S RECREATION DEPARTMENT: Item 1. Parks and Recreation Department --The Parks and Recreation Commission is ,recommending to the City Council an authorization for the Eagan Snowmobile Club to use a portion of the Highline trail corridor and the boulevards on Johnny Cake Ridge Road south of Cliff for snowmobile trail access This trail access allows snowmobilers to use the Dakota County/Lebanon Hills Regional Park which includes a designation for snowmobile trails. For a review of the Parks and Recreation Commission's action on this item, refer to a memo prepared by the Director of Parks and'Recreation found on page -1--. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/disapprove Eagan Snowmobile Club request for the use of the Highline trail and Johnny Cake Ridge Road for snowmobile trail access. MEMO TO: HONORABLE MAYOR AND CITY COUNCIL FROM: REN VRAA DIRECTOR OF PARRS AND DATE: NOVEMBER 13, 1986 SUBJECT: SNOWMOBILE TRAIL USE REQUEST Background - the last 4 or 5 winter seasons, the Eagan Snowmobile Club has annually requested the use for a.portion of the Highline trail corridor and the boulevards on JohnnyCake Ridge Road south of Cliff for snowmobile trail access. This trail access Dakota County/Lebanon Hills Regional Park for snowmobile use. • Ad,visory._PaEji and Recreation Commission's Review - At the November 6 Advisory Commission meeting, the Commission received a request from the Eagan Snowmobile Club and Mr. Maynard Ohm asking the Commission and City to again designate these trails as access to Dakota County Park. All conditions previously developed, including annual review of said trails, were agreed to. The Advisory Commission noted some problems with snowmobiles, determined that said problems were not necessarily a direct result of the use of the Highline Trail and JohnnyCake Ridge Boulevard. Therefore, Advisory Commission, with one member voting no, is recommending to the City Council that the Eagan Snowmobile Club again be granted permission to utilize JohnnyCake Ridge Road/Highline Trail as previously designated for access trail to Dakota County Regional Park. ® For Council Action - To approve/disapprove Eagan Snowmobile Club request for the use of the Highline Trail and JohnnyCake Ridge Road for snowmobile trail access. DirecCdr.-o-f Parks and Recreation KV/cks v Agenda Information Memo, December 2, 1986, City Council Meeting Page Two There are two (2) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under additional items unless the discussion required is • brief. CONTRACTOR LICENSES • A. Contractor Licenses --Attached on page is a list of contractors who are renewing or who hav-e een selected and retained as the builder by a customer either living in or planning to reside within the City of Eagan. These contractors have references from other municipalities or their client permit applications are awaiting City Council approval for a contractor license. ACTION TO BE CONSIDERED ON THIS, ITEM: To approve the contractor licenses as presented,. 3 Agenda Information Memo, December 2, 1986, City Council.Meeting Page Three PERSONNEL ITEMS B. PERSONNEL ITEMS: Item 1, Clerk=Typist/Admi•nistration--The City has received a letter of resignation from Corrine Smith, a clerk -typist in the typing pool in Administration, effective December 3, 1986, as she has accepted another position with a small law firm. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the letter of resignation of Corrine Smith and to authorize advertisement for a • part-time clerk -typist for the typing pool in Administration. . Item 2, Planning Ai -de --The City has received a letter of resignation from Julie Dykstra, the planning aide in the Planning Department, effective January 2, 1987. She has accepted a position with a development company. ACTION TO BE CONSIDERED ON THIS ITEMr To accept the resignation of Julie Dykstra and to authorize advertisement to fill the vacant planning aide position. Item 3, Clerk-Typist/Protective Inspections Department -- Approximately 20 applications were received for the vacant clerk - typist position in the Protective Inspections Department. After screening, 11 applicants were tested and interviewed by Chief Building Official Peterson, Inspections and Parks secretary • Severson and Administrative Assistant Duffy. It is their recommendation that Nancy Severson (no relation) be hired to fill this vacant position. Ms. Severson has successfully passed the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Nancy Severson as a clerk -typist in the Protective Inspections Depa-rtment. The appointment would be effective as of November 25, 1987. r Agenda Information Memo, December 2, 1986, City Council Meeting Page Four PUBLIC HEARINGS VACATE PORTION OF COACHMAN ROAD EXTENSION - HAMPTON HEIGHTS A. Public Hearing to Vacate Portion of Coachman Road Extension - Hampton Heights --We have received a petition from the developer of the Hampton Heights Addition to vacate that portion of Coachman Road that has been abandoned through its realignment as a part of the Hampton Heights subdivision. Enclosed on page is a map showing the location of that portion of Coachman 40 Road to be vacated. It should be noted that only the road right- of-way is being vacated and the City is retaining drainage and utility easement sufficient to cover its existing utilities. All notices have been published in the legal newspaper and sent to all potentially affected utility companies. As of this date, staff has not received any objections to this proposed vacation. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a portion of Coachman Road Extension through the Hampton Heights and authorize the Mayor. and City Clerk to execute all related documents.. I V1 I i3rld 63-TUY 3 •-1r I PROPOSED ROADWAY EASEMENT VACATION DESCRIPTION .1.11 Ell That part of recorded easement Document No. 6214640 described as follows: A perpetual easement for roadway purposes over, under and across the east 30.00 feet of the west 530.00 feet of the north 1742.4 feet of said east half of the northwest quarter (E 3� of NA) . "Gay ISHI'd SIHS13H Ail/6I S 7 I 'N' sit 2 V1 I i3rld 63-TUY 3 •-1r I PROPOSED ROADWAY EASEMENT VACATION DESCRIPTION .1.11 Ell That part of recorded easement Document No. 6214640 described as follows: A perpetual easement for roadway purposes over, under and across the east 30.00 feet of the west 530.00 feet of the north 1742.4 feet of said east half of the northwest quarter (E 3� of NA) . Agenda Information Memo, December 2, 1986, City Council Meeting Page Five PROJECT 482. NANCY CIRCLE - STREETS B. Project 482, Nancy Circle - Streets --In response to a petition received by the residents on Nancy Circle to upgrade this gravel road cul-de-sac to City standards with bituminous surfacing and.concrete curb and gutter, the Council authorized the preparation of the Feasibility Report which was presented at • the November 6 meeting with the public hearing being scheduled for December 2. Enclosed on pages through- /� is a copy of the Feasibility Report for the Council^s infir-mation and reference during this public hearing. All notices have been published in the legal newspaper and sent to all property owners proposed to be assesseed under this project. Our consultant engineer will discuss the details of this project and be available to answer any''questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 4'82 (Nancy Circle - Streets). • • REPORT FOR NANCY CIRCLE STREET IMPROVEMENTS PROJECT No. 482 EAGAN, MINNESOTA 1986 FILE No. 49402 BO'NESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL, MINNESOTA Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612-636.4600 October 22, 1986 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Nancy Circle Street Improvements Project No. 482 Our File No. 49402 Dear Mayor and Council: Engineers & Architects Ono G. Bonnnuu, P.E. Nubrn W. N., P.E. Jwryh C. Andrrlik. P.E. Bla fJ d A. Lemhrrh, P.E. Richard E. Tumrr, P.E. Juma C. Ohun, P.E. Glrnn R. Cook. P.E. Krish A. Gwdun, P.C. Th. E. N.,, P.E. NhNurd W. Fwlrr, P.E. Noon G. SchuNrhl. P.E. M..,in L. Surmlu, P.E. Uuno/d C. B....N'. P.£. J,,ry A. Bourdun. P.E. Murk A. Nawun, P.E. Trd K. FWd. P.E. Mn'hod T. Noulmunn, E£ Nub" N. P/�1Jr"r. VE. m o. Lwkmu. P.E. Th.. W. P"rrsun, P.E. MirhW C. Lynch, P.E. K,. L. Willa. P.E. Jomn R. Muland. P.E. Krnnrlh P. Andrrsun, P.E. A'rilh A. &,h nn, P.E. Murk R, MI.. P. E. Rub"C. Nuark, A.I.A. Thw w E. Anhw, Y.S. &uu L. Tuunk, P.E. Churl. A. EmL.. Lm M. Powhky Harlon M. oh. Sawn M. EMdm Enclosed is our report for Nancy Circle, Project No. 482. This report covers street improvements and includes a preliminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, EON4STROO, ROSENE, ANDERLIK ti ASSOCIATES, INC. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Mark A. Hanson 7 Date: October 22, 1986 Approved by: 1 , epartment of Public Works Date: // ,7- 0117e /0 30 Year Annivers^ry Reg. No. 14260 • • Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Mark A. Hanson 7 Date: October 22, 1986 Approved by: 1 , epartment of Public Works Date: // ,7- 0117e /0 30 Year Annivers^ry Reg. No. 14260 • • SCOPE: This project provides for street improvement of Nancy Circle east of Nichols Road within Tousignant's First Addition. The proposed improvement would include upgrading Nancy Circle to City of Eagan residential street stan- dards with concrete curb and gutter and bituminous paving. Nancy Circle is abutted by six single family, platted parcels. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the Master Street Plan for the City of Eagan. The project can best be carried out as one contract. DISCUSSION: Nancy Circle is an existing 26' wide gravel street ending in an ® approximate 35' radius cul-de-sac. Water main and sanitary sewer for Nancy Circle were installed under the 1971 City Improvement Project No. 64.. In 1979 storm sewer was installed east of Tousignant's First Addition with a catch basin manhole located as indicated on Figure 1. For this project, it is porposed to upgrade Nancy Circle to a 28' wide bi- tuminous street and 40' radius •bituminous cul-de-sac with concrete curb and gutter. In addition, it is proposed to construct a catch basin and storm sewer line from the east end of the cul-de-sac to the existing catch basin manhole. ® It is assumed, for purposes of this report, that the existing aggregate base is not of sufficient depth and cross-section to be fully utilized in the upgrading of the street. Minor excavation of the street will be required to bring it to proper elevation and cross section. Therefore, we have estimated installation of an additional 4+ inches of aggregate base along with a minor amount of common excavation required for curb installation. However, as part of the preparation of the plans and specifications, a more detailed analysis will be accomplished to better evaluate the depth and cross section of the ex- isting aggregate base to determine the amount of additiona base required. Page 1. 0117e EASEMENTS: A 10' storm sewer easement along with a temporary construction easement will be required over either lot 3 or 4 depending on where the storm sewer is located. AREA TO BE INCLUDED: Assessment and Construction Area Lots 1-6, Block 1, Tousignant's First Addition COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. The total estimated project cost is $32,770 which includes contingencies and all related overhead but no easement acquisition is costs. Overhead costs are estimated at 30% and include legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited properties. A preliminary assessment roll is included in Appendix B located at the back of this report. All 'costs will be revised based on final costs. The assessments will be .spread over a period of 15 years. The interest rate will be based upon the latest bond sale at the time of the final assessment hearing. It is proposed to assess the project costs equally on a per lot basis to all lots within Tousignant's First Addition. • REVENUE SOURCES: Revenue sources to cover the cost of this project are esti— mated to be as follows: Street Assessment TOTAL ................ Project Cost Revenue $32,770 $32,770 $33,770 $32,770 Balance All costs for this project are proposed to be assessed; therefore, there are no funds required from the major street fund. Page 2. 0117e �v • • PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Construction Completion Final Assessment Hearing First Payment Due with Real Estates Taxes 0117e Page 3. /3 November 6, 1986 December 2, 1986 Winter, 1987 Spring, 1987 Summer, 1987 September, 1987 May, 1988 APPENDIX A PRELIMINARY COST ESTIMATE NANCY CIRCLE STREET IMPROVEMENT PROJECT NO. 482 LUMP SUM Clear 6 Grub @ L.S. $ 200 150 Cu.yds. Common Excavation @ $5.00/cu.yd. 750 50 Cu.yds. Subgrade correction @ $5.00/cu.yds. 250 1 Each Catch basin @ $900.00/each 900 80 Lin.ft. 12" RCP Storm Sewer @ $35.00/lin.ft. 2,800 1 Each Cut—in to existing CBMH @ $300.00/each 300 300 Ton Class 5 Aggregate Base (streets) @ $7.00/ton 2,100 50 Ton Class 5 Aggregate Base (driveways) @ $10.00/ton 500 90 Ton 2331 Bituminous Base Course @.$13.50/ton 1,215 90 Ton 2341 Bituminous Wear Course @ $14.50/ton 1,305 11 Ton Bituminous Materia_1 for Mixture @ $180.00/ton 1,980 50 Gals. Bituminous Material for Tack Coat @ $1.50/gal. 75 550 Lin.ft. B618 Concrete Curb 6 Gutter @ $6.00/lin.ft. 3,300 130 Sq.yds. 6" Concrete Driveway @ $30.00/sq.yd. 3,900 130 Sq.yds. 2" Bituminous Driveway @ $12.00/sq.yd, 1,560 1 Each Adjust'G.V. Box @ $75.00/each 75 1,400 Sq.yds. Sod w/topsoil @ $2.00/sq.yd. 2,800 TOTAL $24,010 +5% Contingencies 1,200 $25,210 +30% Legal, Engrng., Admin. 5 Bond Interest 7,560 TOTAL............................................. $32,770 Page 4 0117e i APPENDIX B PRELIMINARY ASSESSMENT ROLL NANCY CIRCLE STREET IMPROVEMENT PROJECT NO. 482 Parcel Description No. Lots Tousignant's First Addition Lots 1-6, Block 1 6 0117e Page 5. /J-7/ Total Rate/Lot Assessments $5,462 $32,770 w Z) z w Q N J O U r4 2 3 PROP SED STOR SEWER NANCY CI R LE I A j -EXISTING 42' STORM I SEWER A I PROPOSE10 STREET IM ROVEMENT B618 CONCRETE CURB & GUTTER 30' BACK" 0 BACK . 6 5 4 TOUSIGNANT'S Ist. ADD. NANCY CIRCLE STREET IMPROVEMENT PROJECT No. 482 EAGAN, MINNESOTA BONESTR00, ROSENE, ANDERLIK do ASSOCIATES, INC. Engineers do Architects St. Paul, Minnesota Date: Oct. 86 Comm. 49402 11 Fig. No. 1 Agenda Information Memo,, December 2, 1986, City Council Meeting Page Six PROJECT 483 . SQPERAMERICA/SPLASHLAND - TRUNK WATER MAIN C. Project 483, S uperAmer ica/Spl ash land - Trunk Water Main --With the proposed development of the Splashland Addition, the developer was going to install the required 12 inch water main from Cedar Avenue through this development to his connection at Trunk Highway 13. Because this would have involved an inner connection between two major pressure zones in the City, the • developer petitioned for the installation of the appropriate pressure reducing station. Subsequently, the developer has withdrawn from his proposed development and will no longer be installing the required 12 inch trunk water main. Therefore, the petition was expanded to incorporate this 12 inch water main in addition to the pressure reducing station to service not only the future development of the Splashland property, but adjacent properties'as well. Enclosed on pages �through is a copy of the Feasibility Report for the Council's -information and reference during this public hearing. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. Representatives of our consultant engineering firm will be • available to discuss this project and answer any questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 483 (Super-America/Splashland - Trunk Water Main). 17. FOR SUPERAMERICA • (SPLASIILAND WATER PARK TRUNK WATER MAIN IMPROVEMENTS • PROJECT.No.483 EAGAN, MINNESOTA 1986 FILE NO. 49403 BONESTROO, ROSENE, ANDERLIK 81 ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL, MINNESOTA SCOPE: This project provides for the construction of trunk water main improve- ments along Sibley Terminal Drive in the vicinity of Superamerica. The project area is north of Diffley Road between Old Highway 13 and Cedar Avenue Freeway. The area is zoned agriculture and general business. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the toaster Utility Plan for the City of Eagan. The project can best be carried out as one contract. DISCUSSION: This project provides for the construction of a 12 inch trunk water main and a pressure reducing station. The 12 inch trunk water main will connect an existing trunk stub along the west side of the Cedar Avenue Freeway • north of Diffley Road to the existing trunk main at the intersection of Sibley Terminal Drive and Old Highway 13. The main will be located along the south side of Sibley Terminal Drive. In addition, a water service will be installed to Parcel 010-52 (Buckeye Gas Products Company). The pressure reducing station will be located within the boulevard area of Old Highway 13. The station will be required to control the pressure within the area after the looping of the existing 12 inch trunk main is completed. The water pressure will be controlled between the high pressure zone and the intermediate • pressure zone at an elevation of 950. AREA TO BE INCLUDED: The construction and assessment areas will be: Construction Area SW 1/4 Section 19 Parcel 015-50 Parcel 010-52 Parcel 011-54 Parcel 011-57 Group W Addition 011le Assessment Area SW 1/4 Section 19 Parcel 015-50 Parcel 011-51 Parcel 011-54 Parcel 011-57 Parcel 010-52 Parcel 013-56 Group W Addition S S W Industrial Acres, Block 1 Lot 1 Lot 2 Outlot A EASEMENTS: Permanent and temporary construction easements will be required over Parce1.015-50 for cosntruction of the main from the existing stub along the west side of the freeway to Sibley Terminal Drive. Easements will be obtained as part of the platting of. Parcel 015-50 with no additional. anticipated coat to the project. PERMITS: Construction permits from Mn/DOT will be required for construction along the freeway and within Old Trunk Highway 13 right-of-way. COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. A summary of these costs is as follows: Pressure Reducing Station $21,840 • Trunk Water Main 74,260 Water Service 1,210 TOTAL $97,310 The total estimated project cost is $97,310 which includes contingencies and all related overhead. Overhead costs are estimated at 30 percent and include legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against benefited properties and a preliminary assessment roll is included in Appendix B. The ® assessments are' proposed to be spread over a period of 15 years. The interest rate will be based upon the latest bond sale at the time of final assessment hearing. WATER MAIN: It is proposed to assess properties that abut Sibley Terminal Drive a lateral benefit from trunk where no Lateral benfit has been previously assessed. Where it has been previously assessed, 150' corner lot credits would be applied. Trunk area water assessments are proposed to be assessed against 011le those areas not previously assessed under other projects. These areas are indicated on the attached drawings. The water service is proposed to be assessed to the property that is served with the final assessment based on actual construction costs. Trunk assessment rates in effect at the time of this report are as follows: Lateral Benefit from Trunk Water Main Commerical and Industrial $39.14/F.F. Trunk Area Water Main .Commercial and Industrial $3,020/Ac. REVENUE: Revenue sources to cover the cost of this project are as follows: Item .'Project Cost Revenue Balance Pressure Reducing Station. $21,840 Trunk Water Main .74,260 'Water Service 1,210 Trunk Area Water Assessment $167,519 Lateral Benefit Assessment 99,484 Service Assessment. 1,210 $97,310 $268,213 +$170,903 There will be a remaining balance of $170,903 from this project to be added to the Trunk Water Main Fund. Z� 3 - 011le U u • L PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Receive Bids/Award Contract Construction completion Assessments Hearing First Payment Due with Real Estate Taxes 011le - 4 - Z, Z— November 6 December 2 Spring 1987 Summer 1987 Fall 1987 Winter 1987 May 1989 APPENDIX A PRELIMINARY COST ESTIMATE SUPERAMERICA (SPLASHLAND WATER PARK) TRUNK WATER MAIN PROJECT NO. 483 A. PRESSURE REDUCING STATION LUMP SUM Pressure Reducing Station @ L.S. LUMP SUM Surface Restoration @ L.S. + 5% Contingencies + 30% Legal, Engrng., Admin. 6 Bond Interest TOTAL PRESSURE REDUCING STATION ......... B. TRUNK WATER MAIN LUMP SUM Clear and Grub Curb and Street @ L.S. 30 L.F. Remove Concrete Curb and Gutter @ $5.00/L.F. 80 S.Y. Remove Bituminous Surfacing @ $2.00/S.Y. 1,700 L.F. 12" DIP Water Main @ $21.00/L.F. 30 L.F. 6" DIP Water Main @ $15.00/L.F. 1 Each 12".x 12".Wet Tap w/ Gate Valve @ $2,000.00/Each 2 Each 12" Butterfly Valve @ $750.00/Each 3 Each 6" Resilient Wedge Gate Valve @ $350.00/Each 1 Each Salvage and reinstall 12" DIP Plug @ $150.00/Each 3,200 Lbs. ' Fittings @ $1.00/Lbs. 3Each Hydrant @ $1,000.00/Each 20 L.F. .Salvage & Reinstall Chain Link Fence @ $10.00/L.F. 30 L.F. B618 Concrete Curb. 5 Gutter @ $7.00/L.F. 80 S.Y. Bituminous Surfacing @ $25.00/S.Y. 20 L.F. Salvage b Reinstall 12" RCP @ $20.00/L.F. 1,730 L.F. Mechanical Trench Compaction @ $1.00/L.F. 2 Acres Seed @ $1,000.00/Acre + 5% Contingencies + 30% Legal, Engrng., Admin. 6 Bond Interest TOTAL TRUNK WATER MAIN .................. 5 - 011le 7-3 $15,000 1,000 $16,000 800 $16,800 5,040 • $21,840 $ 500 150 160 35,700 450 2,000 1,500 1,050 150 3,200 • 3,000 200 210 2,000 400 1,730 2,000 $54,400 2,720 $57,120 17,140 $74,260 C. WATER SERVICE 60 L.F. 1" Type "K" Copper Water Service @ $7.00/L.F. $ 420 1 Each 1" Corporation Stop @ $30.00/Each 30 1 Each 1" Curb Stop @ $80.00/Each 80 30 Ton Cl. 5 Aggregate, 100% Crushed Quarry Rock @ $10.00/Ton 300 60 L.F. Mechanical Trench Compaction @ $1.00/L.F. 60 $ 890 + 5% Contingencies 40 • $ 930 + 30% Legal, Engrng., Admin. 6 Bond Interest 280 • 011ie TOTALWATER SERVICES ............................... $1,210 APPENDIX B PRELIMINARY ASSESSMENT ROLL SUPERA14ERICA (SPLASHLAND WATER PARK) TRUNK WATER MAIN IMPROVEMENT PROJECT NO. 483 A. TRUNK AREA WATER MAIN ASSESSMENT Parcel Description Area (Acre) SW 1/4, Section 19 Total Rate/Acre Assessment Parcel 015-50 8.64 $3,020 $ 26,093 Parcel 011-54 8.96 3,020 27,059 Parcel 011-57 20.17 3,020 60,913 Parcel 011-51 1.86 3,020 5,617 Parcel 013-56 0.15 3,020 453 S & W INDUSTRIAL ACRES, BLOCK 1 Lot 1 8.62 $ 3,020 $ 26,032 Lot 2 6.83 3,020 20,627 Outlot A 0.24 3,020 725 TOTAL ............. $167,519 B. LATERAL BENEFIT ASSESSMENT Assessable Total Parcel Description Footage Rate/F.F. Assessment (Front Foot) SE 1/4, SECTION 19 Parcel 015-50 1200 (1) 39.14 $ 46,968 Parcel 010-52 215 (2) 39.14 8,415 Parcel 011-54 50.47 39.14 1,975 Parcel 011-57 730.29 (2) 39.14 28,584 Group W Addition 346 (3) 39.14 13,542 TOTAL....... $99,484 7 - 011le L—� (1) Front footage only for portion of parcel SE of Sibley Terminal Drive. Actual footage to be determined based on finallocation of water main. (2) Corner lot credit of 150' applied. (3) Unbuildable and corner lot credits of 504' applied. C. SERVICE ASSESSMENT Total Parcel Description Number Services Assessment Parcel 010-52 1 $1,210 • 011le 8 - G� Parcel Description SW 1/4, SECTION 19 Parcel 015-50 Parcel 011-54 Parcel 011-57 Parcel`011-51 Parcel 013-56 Parcel 010-52 Group W Addition SUMMARY PRELIMINARY ASSESSMENT ROLL PROJECT NO. Trunk Area Lateral Benefit Service 26,093 46,968 27,059 1,975 60,913 28,584 5,617 453 8,415 13,542 S & W INDUSTRIAL ACRES, BLOCK 1 Lot 1 26,032 Lot 2 20,627 Outlot A 725 011le 9 - z7 1,210 TOTAL............. Total Assessment 73,061 29,034 89,497 5,617 453 9,625 13,542 26,032 20,627 725 268,213 E • at•a I..Y 1 1 1 PR O: RED CIb • 1 W N 2 J Q4 L EXISTING WATER MAIN EXISTING PRESSURE. REDUCING STATION 1 CPO 3 a w ATIO AO&S ' // YtRI N■ I I PROPOSED 12 DIP WATER MAIN I ■ I . •d .ar d o■.n W I C] r® c� I� I � ASSESSMENTS LEGEND 1z ® TRUNK AREA "■' IQ D No. 30 --- LATERIAL BENEFIT DIF FL ROAD ry ma ma Y■a SUPERAMERICA (SPLASHLAND BONESTROO, ROSENE. ANDERLIK WATER PARK) Engineersem& Architects IUNK WATERMAIN IMPROVEMENTS St. Paul, Minnesota PROJECT NO. 483Date: NOV. ee -]L FIG. 1 EAGAN, MINNESOTA Comm. 49403 Z m y -- CARNELWN LANE 5 �xr1P� 1O a CEDAR 1 1 . I ■ L-- SAPPHIRE LANE 4 a• ` I 1 ■ OPME I I 1 SUPERAMERICA (SPLASHLAND BONESTROO, ROSENE. ANDERLIK WATER PARK) Engineersem& Architects IUNK WATERMAIN IMPROVEMENTS St. Paul, Minnesota PROJECT NO. 483Date: NOV. ee -]L FIG. 1 EAGAN, MINNESOTA Comm. 49403 Z Agenda Information Memo, December 2, 1986-, City Council Meeting Page Seven CONDITIONAL USE PERMIT/PYLON SIGN FOR ABF FREIGHT SYSTEMS A. Conditional Use Permit (ABF Freight Systems) for a Pylon Sign for a Truck Company on Lots 3 - 6, Plainview Addition --A public • hearing was held before the Advisory Planning Commission at their last regular meeting held on October 28, 1986 to consider a Conditional Use Permit application submitted by ABF Freight Systems for a pylon sign located along Lexington Avenue, north of the E -Z Airpark facility. The Advisory Planning Commission is recommending approval of this application. This item was reviewed by the City Council at their November 1-8 meeting. There were a number of questions raised about the pending assessments that will be assessed against ABF Freight Systems as a condition of the pylon sign approval. Due to the absence of the applicant, this item was continued until the December 2, 1986 meeting. The applicant has been notified and is planning to be present. For additional information on this item refer to the planning 40 depa tment report. A copy is enclosed on pages _136 through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Conditional Use Permit as presented by ABF Freight Systems for a pylon sign. Z� CITY OF EAGAN ®ASSESSMENTS: Lots 3, 4, 5, and 6 of the Plainview Subdivision were assessed the following trunk area assessments: Project # Description Usage 12 Sanitary Sewer Trunk Commercial 14/179 Water Area Commercial (1) 302 Storm Sewer Trunk Commercial The following assessments are proposed as a condition for the issuance of the conditional use permit: Description Project # Usage Rate Quantity Amount Trailway C/I $11.81/FF 485 FF $ 5,727.85 Street C/I 78.45/FF 485 FF 38,048.25 Storm Sewer Trunk (1) 302 C/I $ .075/SF 74,693 SF 5,601.98 (1) To correct the understatement of areas when Project #302 was assessed. 30 SUBJECT: CONDITIONAL USE APPLICANT: ABF FREIGHT SYSTEMS LOCATION: LOTS 3-6 PLAINVIEW ADDITION, NW 1/4 SECTION.2 EXISTING ZONING: L. I. (LIGHT INDUSTRIAL) DATE OF PUBLIC HEARING: OCTOBER 28, 1986 DATE OF REPORT: OCTOBER 17, 1986 REPORTED BY: PLANNING DEPARTMENT •APPLICATION SUMMARY: An •application has been submitted by ABF Freight Systems requesting a Conditional Use Permit for a pylon sign located along Lexington Avenue just north of the E -Z Airpark facility. The proposed. interior lighted pylon will be 22' tall with a two sided 6' x 8' (42 sq. ft.) signage area. This sign will be a minimum 300' from the E. Z; Airpark pylon and 10' within the property as Code requires. On December 3, 1985, the City Council •approved a Conditional Use for outside storage of vehicles at this location. At that time a condition required an updated Landscape Plan approved' by City Staff. A plan was submitted, approved, but not implemented by the owners. ®ASSESSMENTS: Lots 3, 4, 5, and 6 of the Plainview Subdivision were assessed the following trunk area assessments: Project # Description Usage 12 Sanitary Sewer Trunk Commercial 14/179 Water Area Commercial (1) 302 Storm Sewer Trunk Commercial The following assessments are proposed as a condition for the issuance of the conditional use permit: Description Project # Usage Rate Quantity Amount Trailway C/I $11.81/FF 485 FF $ 5,727.85 Street C/I 78.45/FF 485 FF 38,048.25 Storm Sewer Trunk (1) 302 C/I $ .075/SF 74,693 SF 5,601.98 (1) To correct the understatement of areas when Project #302 was assessed. 30 ABF FREIGHT SYSTEMS - CONDITIONAL USE. PAGE 2 CONDITIONS• 1. Implementation of the previously submitted Landscape Plan, approved on December 3, 1985. 2. The one time Sign Fee of $2.50/square foot. 3. All applicable Sign Ordinances. 4. The applicant shall either pay the assessment amounts or execute a waiver of hearing to have them spread as special assessments. E • A"MiNV g6Vv OW 1.J,�lt (. c Q LICK p�KC wl'V i E.' DFEY 3v AyTTq �f+i4AlY � �R ' - � RaaAKj-PfA.OVG CCM wDp. rE-yuu TC W.TiYL. �}YVC. al1C- Py+T. M�YER !YE �. 4nnR2 a.wrvvnur� (Dour c+v e� Duro IlVPMaO DT� TYJ'T PVF¢ ).R:OA Bei IJ l0 fSTrN MR8?SL. -� Goo .w LJ.YE� DF VK..nlE9 �,w u.uro 4 cora m r c�src- A z• vnose aaw. DML. p�CCFLLl YIT� �rGIPIBO � /1WJf11w' GN— J� PLANTING DETAIL' aA-0 1a-A�1,ae- MY 4+ I -DCW O.C. `r+�rrNh uues� t' O.C. TW /NWif✓ -s ��BUILDIN w. -?p � _N+xW inywD(L� ��wxw, uw uR NfEi 2750 SO. LEXINGTON - PLANTING PLAN S FENCE LAYOUT U U 1 COMMON NAME BOTANICAL NAME isizE I TYVE A M WPW N � "A R�MW» RNYM.vN.W+h %N')lWJJf '2lR(M' LK'- ce I ■ L wm4hy NYLL ir1I1 RKNYVfA avt to C 4 WLNLO &1 m V?" MMA N eAlk) ILUZA v VD 0 1 e^m �P (onAri 1TOIT i]WA fl.^Ar Lh In M n L1l Nf PLANT FENCE 18 1 1a AMa. OIAYATE) r(� )AORIRY LOS � � f eua� r_� • APC Minutes October 28, 1986 Harrison moved, the November meeting Planning Commission further information the Commission that meeting and the pr days to review the necessary, at the n were specifically acre and the highris , zoning in light of the Comprehens v problems with requests for additional information was requested from st Agreement and the maximum density all that may have occurred. All voted in Voracek seconded the motion to continue There was discussion in regard to continue the matter on it own be n essary at the next meeting. I[ the applicant had requested the pre m tint, and thus the. Co ission request or rezoning, call' g for ext Plannin Commission mee ing. Sta directed to address the ' sue of den e building i addition t the need f the application to the ability of the initiative, should was the opinion of continuance at this would still havii 60 a continuance,` if ff and the developer dens of 25 units per or more commercial id Amendment process, and City-wide tial zoning. In addition, further in regard to the Blackhawk Park PUD thereunder, and any density swaps ADVENT UNITED METHODISZ CHURCH - USE PERMIT The public hearing in rega to the reque of Advent United Methodist Church ,for conditional use per it for a sign in exc ss of 7 feet in height was then convened by Chairper n McCrea. Mr. Dale unkle indicated that the proposed sign met all City rdinance requirements, rel tive to signs. There being no appearance o/Hai alf of the applicant or he public, the public hearing was closed. son moved, Wilkins seconded th motion to recommend approval of the condiuse permit for the 25 foot sign made of Cedar with two signage areas ofimately 4 feet in width, subject the condition that the sign meet all City Code requirements, including set back from lot lines. All voted in favor. ABF FREIGHT SYSTEMS - CONDITIONAL USE PERMIT The next public hearing of the evening was convened by Chairperson McCrea upon the application of ABF Freight Systems for a conditional use permit for a pylon sign, 22 feet in height, with two 6 by 8 foot signage areas on Lots.3 through 6, Plainview Addition in the northwest quarter of Section 2. City Planner Runkle explained that the application was necessary because the sign exceeded a 7 foot height limitation, and he provided the history of the use of this parcel of property. He also indicated that the sign was 380 feet from the nearest pylon sign owned by E-2 Airpark. The developer was present but made no presentation. There was no one from the public requesting a hearing. At the Commission's request, Mr. Runkle pointed out that the landscape plan would be completed or a bond submitted for completion of it as a condition to issuance of the conditional use permit. Mr. Colbert addressed the issue of the $49,000.00 in assessments which had been previously overlooked when improvements were installed for the benefit of this parcel. The applicant indicated that he had just received this information and was forwarding it to the owner's Corporate office. 3V- 2 APC Minutes October 28, 1986 Harrison moved, Hall seconded the motion to recommend approval of the conditional use permit, subject to the following conditions: 1.. Implementation of the previously submitted Landscape Plan, approved on December 3, 1985. 2. There shall be a one-time Sign Fee of $2.50 per square foot. 3. All applicable Sign Ordinances shall be adhered to. 4. The applicant shall either pay the assessment amounts or execute a Waiver of.Hearing to have them spread as special assessments. All voted aye. OPUS CORPORATION - WAIVER OF PLAT • Chairperson McCrea then convened the hearing in regard to the request for waiver of plat by Opus Corporation for Lots 6 and 14, Eagandale Center Industrial Park, and Lot 3, 'Block 1, Eagandale Center Industrial Park No. 7, to combine Tract "A" with the parcels north of Tr t "B" for a road in Tract "C" as a separate parcel located in part of the outhwest quarter of Section 3, east of Pilot Knob Road, off of Eagandale Blv City Planner Runkle introduced the proposal, adv'sing that the c -de-sac had been constructed, . although not deeded over to he City. Due to he need for the cul-de-sac and existing construction, it had ecome a'house- eeping issue to make sure that the street would be deeded t the City and that the leftover parcel be attached to an existing parcel Hall mov d, Harrison seconded the motion to recommend approval of the waiver f platsubject to all applicable code provisions and a park dedication a of .02 per square foot. All voted yes. NORTHWESTERN BELL "PHONE - WAIVER OF PLAT 0 Chairperson McCrea then conv ed he public hearing in regard to the application of Northwestern Bell elepho a for a waiver of plat to split a .11 acre parcel from Parcel No. 022-26 or a utility building located in the northwest quarter of Section 2 , we at of D\wa d, abutting County Road #30. Mr. Dale Runkle advised the ommission te exhibit packet was in.error and indicated that the p rcel was somewrger in size. He also advised that the building is under construction anthe other permits had been obtained. It appeared t t the waiver ot was a house -keeping issue to allow ownership of th parcel by Northweell. Mr. Michael Minenko was present as attorney fo Northwestern Bell Mr. Robert Dokken: Mr. Dokken indicated that./the original condise permit was requested in December of 1985 froth the Planning Commissd proved by the City Council in. February of 1986 with the recommendatit t parcel size be increased to allow for setbacks. The waiver of plateede in order to record the deed. There was no one present to object to the proposal and the public hearing was closed. Harrison moved, Wilkins seconded the motion to recommend approval of the waiver of plat, subject to the condition that adequate landscaping be provided for all Northwestern Bell substation sites in the City of Eagan. All voted yea. 3 k} •,y': H:.4 Agenda Information Memo, December 2, 19'86, City Council Meeting Page Eight KENNEL LICENSE RENEWALS B. Kennel License Renewals --There are several kennel licenses that are in order for renewal consideration by the City Council. A list of these licenses and the number of dogs that were authorized for each location is enclosed on page 0-7 . • There have been several complaints, including a formal complaint by residents adjacent to the Abel's, about barking dogs. The complaints were made to City Hall and the Eagan Police Department at the time the City contracted with Abel's to operate the City's animal pound. The animal pound was relocated from the Abel's property to Lakeside Animal Hospital as of November 1, 1986. Since November 1, there have been no complaints at City Hall or the Policpartment regarding the Abel's kennel, see attached memo on page— from Captain Geagan regarding the Abel kennel license. A letter was sent to Mr. Robert, swanick of Orrin Thompson Homes stating that the kennel license for M,r. and Mrs. Abel would be acknowledged for the remainder of 1986. If there was a problem with dogs barking, residents could present their objections to the reissuance of the kennel license at a December meeting. Residents are aware of the December 2 date for considering the ,kennel license. For a copy of that letter, refer to pages through _4//�. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the kennel licenses as presented for annual renewal. 1�� MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT WITT DATE: NOVEMBER 24, 1986 SUBJECT: KENNEL LICENSE RENEWALS - 1987 The following kennel license renewals are submitted for Council approval: William & Kim Abel 3506 Lexington Ave. S. Kathleen Glibertson 3995 Dodd Road Janis MacKimm 1690 County Rd. 30 ® Donald Sandberg 1560 Yankee Doodle Rd. ,:37 Licensed in 1978. Approval was given for 4 kennel and 2 house dogs. Licensed in 1983. Approval was given for 6 bassett hounds. Licensed in 1980. Specific approval given for 20-25 dogs; basset hound's, Russian wolf- hounds, Scottish terriers, dobermans, etc. License in conformance. Licensed in 1971. Approval was given for 4 - 6 German shorthairs. police department JAY M. BERTHE cdimI.r von.. PATRICK J. GEAGAN ndmimn... KENNETH D. A52MANN ow,.,I—C..mll 3830 Pilot Knob Road Eagan, Minnesota 55122 November 26, 1986 TO: Thomas Hedges, City Administrator FROM: Patrick Geagan, Captaih' SUBJECT: APPLICATION FOR KENNEL RELICENSING BY WILLIAM ABEL On 11/1/86 the city moved it's impounded animals from Bill Abel's kennel at 3506 Lexington Avenue to Lakeside, Animal Hospital. I have researched our files and have not been able to find any com- plaints from Abel's neighbors since we've moved the kennel. I called DTs. Judy Orchard and Mr. Wittles,, who live, adjacent to the property. They said the dogs continue to bark and they still find it irritating and a nuisance. Patrick Geagan Captain PG/kg 3� THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY ya_ 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE; (612) 454-8100 October 9, 1986 MR ROBERT J SWANICK, EXEC V PRES ORRIN THOMPSON HOMES 1712 HOPKINS CROSSROAD MINA MN 55313 Re: Petition to Consider D Animal Pound at 3506 L Dear Mr. Swanick: t of the Citv's BEA BLOMQUIST Mayor THOMAS EGAN JAMES A. SMITH VIC ELLISON THEODORE WACHTER Council Memb rs THOMAS HEDGES CIN Mmininrator EUGENE VAN OVERBEKE CIN Cler0. The City of Eagan received a petition several weeks ago from residents in Country Homes of Lexington Place. The purpose'of the petition was to raise a welfare concern about the noise polution caused by dogs barking at the City's animal pound located at 3506 Lexington Avenue South and operated by Mr. and Mrs. William Abel. A public: hearing was set for the October 21, 1986, City Council meeting at which time testimony would be taken and consideration given to pursuing other sites for the animal pound. I am pleased -to inform you that the City has looked for new locations and was successful in negotiating a contract with the owners and operators of the Lakeside Animal Hospital, a veterinary clinic located within the City. Mr. and Mrs. Abel have agreed to cancel their contract with the City of Eagan effective November 1 of this calendar year. As of that date, November 1, 1986, all animals picked up for impounding will be taken to the new location. As a result of this action, the City Council is removing the public hearing from the October 21 agenda as originally scheduled. The contract between the City of Eagan and Lakeside Animal Hospital will be ratified by City Council action at the October 21 meeting. Since Mr. and Mrs. Abel have a kennel license valid through the remainder of this calendar year, they will be given an opportunity from November 1 through the month of December to continue operating a kennel. During the month of December when the kennel licenses are given consideration for renewal for 1987,. the City would accept any testimony by residents if there is still a problem remaining at the Abel'sresidence with the barking of dogs. Any testimony and input at that time would be considered by the City Council as they make their decision regarding the renewal of a kennel license. THE LONE OAK TREE... THE SYMBOL STRENGTH AND GROWTH IN OUR COMMUNITY LETTER TO ROBERT SWANICH OCTOBER 9, 1986 PAGE TWO On behalf of the Eagan City Council, we are hopeful that this action will minimize, if not eliminate, the noise polution that the Lexington Place neighborhood has experienced during this past calendar year. Sincerely, Thomas L. Hedges City Administrator cc: Pat Geagan, Administrative Captain, • Eagan Police Department TLH/kf f • Agenda Information Memo, December 2, 1986, City Council Meeting Page Nine RESOLUTION/ESTABLISHMENT OF FEES FOR CITY SERVICES A. Resolution Establishing Fees for Various City Services for 1987--A list of City fees including assessment rates,, utility billing rates for water and sewer services, and building permits are among the several -page list of fees that are considered for adjustment in 1987. The fees were presented and discussed at length by the Director of Finance, City Administrator, and City • Council at a special workshop session held on November 24, 1986. There was a reduction proposed by the City Council of the building permit fees, and questions raised throughout the discussion and evaluation of the list of fees which have been addressed by the Director of Finance. For a copy of his memo and resol,oution to adopt the fees, refer to pages_ through S For a copy of the 19'87 fee schedule as recommended by the City staff and adjusted by the City Council, refer to pages NSA through ACTION TO BE CONSIDERED ON THIS ITEM': To approve or deny the resolution establishing the fees for various City services for 1987. 7� MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: NOVEMBER.26, 1986 SUBJECT: FEE SCHEDULE Please find attached the revised fee schedule based on our discussion and subsequent direction from the Ctiy Council at the special meeting of November 21, 1986. The purpose of this memo is to highlight the changes that were made and to provide additional background on the questions that were asked. I have added the false alarm fees outlined in the City Code to the fee schedule again for the purpose of consolidating all fees • in one document. There is no change in amount. The bingo investigation fee should have been listed as gambling, and has been changed accordingly. Per the State Charitable Gambling Board, the investigation fee relates to all gambling activities and would therefore be proper as it relates to the Eagan pull tab ordinance. I have discussed the contractors licensing situation with Dale Peterson. It is his opinion that it would be very difficult to try to license any subcontractors because they do not apply for any permits with the City. He prefers that the general contractor remain the responsible party. It would certainly be possible to add additional categories to the licensed contractor list, it would, however, significantly increase the administrative effort, most of which would fall upon the S inspectors as they worked out in the field. The City Code presently excepts subcontractors of a currently licensed contractor, which general contractor is -responsible for all work performed. The current insurance requirement as defined in the City Code calls for liability insurance and implies that the City will be named. as an additional insured. I do not believe that has been routinely done but will be reviewed. The City Code also calls for a $5.,000 surety bond operating in favor of the City and conditional that the City will be saved harmless from any loss or damage by reason of improper or inadequate work performed by•the holder of said license. In discussing the bond', and insurance with Bruce Medvec, I have come to the conclusion that the City in accepting bonding company forms is probably not getting what the Code calls, for. He also feels that the City and not the homeowner would have to collect on the bond and would have the most success in the public health, safety and welfare area and not so much with faulty workmanship. We are clearly not getting performance bonds which run to the homeowner. • • Fee Schedule November 26, 1986 Page Two It appears that the bonding and insurance requirements are proving that the contractors can obtain the items but are not being used for anything else. Since everything except the fee is specifically set within the City Code, changes would require an amendment to the Code. If desired, I would suggest an in-depth review of the matter as a separate project. I have, reviewed the proposed building permit fees to reflect a 15 - 20$ increase as directed by the City Council. The following table is a comparison of the current and proposed new rates. 1982 - 1985 MODIFIED UBC PERMIT FEE COMPARISON TOTAL VALUATION $1 - $500 $501 - $2,000 $2,000 - $25,000 $25,001 - $50,000 $50,001 - $100,000 $100,001 - $500,000 $500,001 - $1,000,000 $1,000,001 & Up * UBC REPRESENTATIVE FEES MIDPOINT MODIFIED $ EXAMPLE 1982 1985 INCREASE No Permit Required $ 750 14.50 17.10 17.98 13,500 104.50 121.50 16.3$ 37,500 228.50 266.10 16.5% 75,000 358.00' 416.00 16.2% ,-300,000 933.00 1103.50 18.3$ 750,000 2058.00 2391.00 16.2% 2,000,000 5183.00 5328.50 2.8$ * Combined in 1982 Rates: To $100,001 & Up The building permit fees were last increased in June of 1981 when the City went from the 1964 U.B.C. table to the 1979 U.B.C. table. (There was no change in the U.B.C. tables in 1976, 1979 or 1982.) The Building Inspections Department budget has increased from $1,11,970. in 1981 to .$451,540 in the proposed 1987' budget. Assuming that the relationship between permit fees and costs in 1981 was correct, the proposed fee increase is reasonable. Staff has not had the time to complete a detailed study of costs related more specifically to individual permits although more work will be done in that area if the City Council so directs. The per head notation on plumbing fixtures relates to the number of shower heads in the property. I have discussed the question of the 58 increase in the cost of trailway construction with Tom Colbert. He noted that contractors will not guarantee any 1987 rates because of their �3 • • Fee Schedule November 26, 1986 Page Three fear of volatility in the prices. Given that uncertainty and lacking a more detailed study; I think it would be appropriate to proceed with this modest increase. I believe that covers all the questions raised, if more information is required, please let me know. Again, it is important that action be taken at the December 2, 1986 City Council meeting, so that appropriate parties can be notifiedof the changes to be effective January 1, 1987. 9A V ® Finance irector/City Clerk EJV/jeh 4 RESOLUTION ESTABLISHING FEES FOR VARIOUS CITY SERVICES, SUPPLIES AND MATERIALS WHEREAS, various sections of the City Code provide for fees to be established by Council resolution, and WHEREAS, the City has incurred increased costs in wages and materials and it is therefore necessary to increase some of the costs to cover said increases; and WHEREAS, certain fees are established in the City Code and Changes require an amendment to the Code; NOW, THEREFORE, LET IT BE RESOLVED, that the fees as listed in the attached shall be effective January 1, 1987; • CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Motion Made By: Seconded By: Those in Favor: Those Opposed: Its Cler • • Dated: December 2, 1986 • CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of December, 1986. E.J. Vanoverbeke, City Clerk City Clerk q5 FEE TYPE Final Plat SUBDIVISION AND PLATTING 1987 FEE $100.00 Require Escrow +$3/lot Deposits Per Development Escrow Policy Preliminary Plat 300.00 Rezoning and Planned Dev. 250.00 PD -Annual Review 25.00 Conditional Use Permit • Initial Renewal CUP 75.00 25.00 - Variance 50.00 Waiver of Plat 100.00 Special Permit 50.00 Excavation Permit 250.00 Assessment Search 8.00 Vacation Proceedings 300.00 Industrial Revenue Bond and Multifamily Housing Bond Processing Fee 500.00 Zoning Map 3.00 Zoning Regulations (City Code- 10.00 Chapter 11) Subdivision Regulations (City 10.00 Code -Chapter 13) Traffic Regulations (City Code- 3.00 Chapter 8) Parking Regulations (City Code- 3.00 Chapter 9) Sign Regulations 2.50 City Code Each Chapter (All 5.00 Chapters Except 8,9,11,13) Code Book 60.00 Code Book With Binder 75.00 �S A BEER, LIQUOR AND WINE Beer Application and Investigation Off -Sale License On -Sale License Temporary License Liquor • Application and Investigation Off -Sale License On -Sale License Sunday License On -Sale Club License Less than '200 201-500 501-1,000 1,001-2,000 2,001-4,000 4,001-6,000 Over 6,000 Wine Application and Investigation On -Sale License Sunday License Consumption and Display Daily Sports or Convention Duplicate License FINANCE/CLERK LIQUOR FEES 1987 FEE $ 350.00(1) 40.00 175.00 25.00 300.00(2) 200.00 3,500.00 200.00 300.00 500.00 650.00 800.00 1,000.00 2,000.00 3,000.00 200.00(1) 200.00 100.00 25.00 50.00 2.00 (1)When Wine and Beer are applied for by the same applicant, the total maximum investigation fee is $350.00. (2)Also requires an escrow deposit of $1,000.00 for five persons requiring investigation and $200 for each additional if ,the investigation is conducted within Minnesota, or $2,000.00 for five persons requiring investigation and $400.00 for each addi- tional if the investigation is conducted outside of Minnesota. x y� • E FINANCE/CLERK ADDITIONAL FEES 1987 FEE TYPE FEE Gambling Investigation $ 250.00 Cigarette License 25.00 Mechanical Amusement 1-3 Machines 25.00 4-15 Machines' 200.00 15+ Machines 400,.00 1Y X17 • • Contractors Licenses General Contractor $25.00 w/$5,000 Bond & Certificate of Ins. • Heating, Ventilating $25.00 w/$5,000 Bond & Air Conditioning & Certificate of Ins. Masonry $25.00 w/$5,000 Bond & Certificate of Ins. Swimming Pool $25.00 w/$5,,000 Bond & Certificate of Ins. Roofing $25.00 w/$5,000 Bond & Certificate of Ins. Plumbing MN Master License No. & $2;000 Bond & Certificate of Ins. • Sewer and Water MN Master License No. & $2,000 Bond & Certificate of Ins. Well Driller MN Master License No. & $2,000 Bond & Certificate of Ins. Day Care Permit (7-11) 25.00 1Y X17 • • • E FINANCE/CLERK ADDITIONAL FEES PACE 2 FEE TYPE Rubbish Hauler 1st Truck Each Additional Service Station Solicitors Trailer Permit Dog License Male or Female, Neutered or Spayed Late Fee Kennel Permit Initial Renewal Photocopies Fee Schedule Animal Pick Up Animal Impound Permit Duplication Fee Returned Check Fee False Alarm Commercial Residential 1987 FEE 40.00 20.00 50.00 25.00 25.00 6.00 • 3.00 .50/mo 50.00 25.00 .50/page 2.00 10.00 2.00/day over amount billed the City by the pound 20.00 10.00 75.00 Per False Alarm After 6 (City Code) 50.00 Per False Alarm After 6 (City Code) A- 4f .• i FEE TYPE Building Permit Demolition Permit Disposal Permit Electrical Permit Heating, Ventilating and Air Conditioning Moving Permit Plumbing and Gas Fitting Sign Permit Wind Energy, Radio and Television Tower Permit Plan Check (Valuation over $10,000) INSPECTION FEES 1987 FEE See Attached (Modified 1985 Uniform Building Code) 15.00 10.00 See. Schedule Attached See Schedule Attached 15.00 Plus Cost of Repairs and Escrow See Schedule. Attached 2.50 per S.F. See Attached (Modified 1985 Uniform Building Code) 50% of Permit Fee • • BUILDING PERMITS CITY OF EAGAN 1987 PERMIT FEES & LICENSING REQUIREMENTS PERMIT FEES - RESIDENTIAL - Fees based on modified 1985 UBC Fee Schedule 50% Plan Review Charge on all permits over $10,000. Utility Charges - collected with permit fee Sewer Availability Charge (SAC) - $625.00 Water Availability Charge (WAC) - $525.00 Water Meter - $ 67.00 Road Unit Charge - $305.00 Treatment Plant Charge - $180.00 • $1.00 - $ 500.00 -- No Permit Required • $501.00 - $ 2,000.00 -- $12.00 for the first $500.00 plus $1.70 for each additional $100.00 or franation thereof, to and including $2,000.00 $2,001.00 - $25,000.00 -- $37.50 for the first $2,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and , including $25,000.00 $25,000.00 - $50,000.00 -- $198.50 for the first $25,000,00 plus $5.20 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 - $100,000.,00 -- $328.50 for the first $50,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof to • and including $100,000.00 $100,000.00 - $500,000.00 -- $503.50 for the first $100,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof $500,001.00 to $1,000,000 -- $1,703.50 for the first $500,000.00 plus $2.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and Up -- $3,078.50 for the first $1,000,000.00 plus $2.25 for each additional $1,000.00 or fraction thereof FEES FOR APARTMENT BUILDINGS (ONE COMMON ENTRANCE & ONE LAUNDRY FACILITY) Sewer Availability Charge (SAC) - 80% of $625 x number of units Water Availability Charge (WAC) - 80,% of $525 x number of units Water Meter - N/A Road Unit - 80% of $305 x number of units b 3 D -flJ5% STATE SURCHARGE ON ALL BUILDING PERMITS Valuation of Structure Surcharge Addition or Alteration Computation $1,000,000 or Less .0005.x Valuation $1,000,001 to $2,000,000 $ 500 + .0004 x (Value - $1,000,000) $2,000,001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000). $3,000,001 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1,400 + .0001 x (Value -,$4,000,000) $5,000,001 and Up $1,500 + .0005 x (Value - $5,000,000) -flJ5% • • 1987 CITY OF EAGAN PLUMBING PERMIT FEES TYPE OF FIXTURE TYPE OF FIXTURE Water Closet @ $3.00 Ea. Bath Tub @ $3.00 Lavatory @ $3.00 Ea. Shower (Per Head) @ $3.00 Ea Sink @ $3.00 Ea. Urinal @ $3.00 Ea. Bidet @ $3.00 Laundry Tub @ $3.00 Ea. Janitor Sink or Receptor @ $3.00 Ea. Water Heater @ $3.00 Ea. Floor 'Drain @ $1.50 Ea. Water Stand Pipe @ $1.50 Ea. Gas Pipe Outlets @ $1.50 Ea. Rough Openings - No Fixtures @$1.50 Ea Fixtures on Rough Openings @ $1.50 Ea COMMERCIAL PERMIT FEES: 1,% of Contract Fee With a Minimum Fee of $20.00. State Surcharge is $.50 Per Each $1,000 of Fee (Not the Contract Cost). $12.00 Minimum Fee ------------------------------------------------------- --------------------- 1987 CITY OF EAGAN MECHANICAL PERMIT FEES RESIDENTIAL HEATING 01-100,000 BTU'S - $24.00, Each Additional (Includes Cooling for New 50,000 BTU's or Fraction - $6.00 Construction) RESIDENTIAL COOLING $12.00 (Add on) MODIFICATIONS/ALTERATIONS $12.00 Minimum COMMERCIAL PERMIT FEES 1% of Contract Fee with a Minimum Fee of $20.00. State Surcharge is $.50 Per Each $1,000 of Fee (Not the Contract Cost) • • CITY OF EAGAN ELECTRICAL INSPECTION FEES NOTE: MINIMUM CHARGE FOR EACH INSPECTION - $10.00 ALL PERMI-TS REQUIRE $.50 STATE SURCHARGE 1. Payment of fees - All electrical inspection fees are due and payable to the City of Eagan at or before commencement of the installation and shall be forwarded to the City of Eagan. 2. The fees for signs shall be computed in accordance with State schedule with a minimum fee of $10.00 per sign. 3. Swimming pool ground fees shall be computed separately at $30.00 per pool. 4. Minimum fee for each separate inspection of an installation, replacement, alteration or repair limited to one inspection only - $10.00. 5. Services, change of services,. temporary services, additions, alterations or repairs on either primary or secondary services shall be computed separately. 1 to 100 ampere,capacity........................................... $12.00 101 to and including 200 ampere capacity or fraction thereof ....... $15.00 For each addition of 100 amperes or fraction thereof ................$ 5.00 6. Circuit, installations or additions, alterations or repairs of each circuit or subfeeder shall be computed separately including circuits fed from subfeeders and including the equipment served. Circuits of 250 volts or less. • 0 to and including 30 ampere capacity ..............................$ 3.00 shall be computed separately at $2.00 per unit 31 to and including 100 ampere capacity ............................$ 5.00 For each additional 100 ampere capacity or fraction thereof ........ $ 4.00 For circuits over 250 volts, double the fee for 250 volts or less. %. In addition to the above fees: a. A charge of $1.50 will be made for each street lighting standard. b. A charge of $2.00 will be made for each traffic signal head'. Circuits originating within the standard will not be used when computing the fee. , EM 8. In addition to the above fees, all transformers and generators for lights, heat and power shall be computed separately at $2.00 per unit i plus $.10 per KVA up to and including 100 KVA, 101 KVA and over at $.05 per KVA. The maximum fee for any transformer or generator in this - category is $20.00. EM 9. In addition to the above fees, all transformers for signs and outline lighting shall be computed at $3.00 for the first 500 VA or fraction thereof per unit, plus $.25 for each additional 100 VA or fraction thereof. b. Rides, devices or concessions - Shall be inspected at their first appearance of the season and the inspection fee shall be $7.50 per unit. 15. Fees double - When any person, co -partnership or corporation begin work of any kind such as, hereinbefore set forth, or for which a permit from the electrical inspector is required by ordinance, without having secured the necessary permit therefore from the inspector of buildings either previous to or during the day of the commencement of any such work, or on the next succeeding day where such work ,is commenced on a Saturday or on a Sunday or a holiday, he shall when subsequently securing such permit, be required to pay double the fees hereinbefore provided for such permit, and shall be subject to all penal provisions of this ordinance. Holders of contractor license shall not obtain permits for electric work unless the work is supervised by them and is perfomed by workmen employed by them or their firm. // 10. In addition to the above fees (unless included in the maximum fee filed by the initial installer), remote controls, signal circuits, fire warning and security circuits of less than 50 volts shall be computed at $15.00 per each ten openings or, devices of each system plus $1.00 for each additional opening. 11. For the review of plans and specifications of proposed installations, there shall be a minimum fee of $100.00 up to and including $30,000 of electrical estimate, plus 1/10 of 1% on any amount in excess of $30,000 to be paid by persons or firms requesting the review. 12. When reinspection is necessary to determine whether unsafe conditions have been corrected and such conditions are not the subject of an appeal pending before the Board or any court, a reinspection fee of not to ® exceed the original unit fee, or $10.00, whichever is less, may be assessed in writing by•the inspector. 13. For inspections not covered herein, or for requested special inspections or services, the fee shall be $15.00 per man hour, including travel time, plus $.20 per mile traveled, plus the reasonable cost of equipment of material consumed. K� This section is also applicable to inspection of empty conduits and such other jobs as determined by the inspector. 14. For inspections of transient project including, but not limited to, carnivals and circuses, the inspection fees shall be computed as follows: a. Power supply units —According to Item 4(b) (2) of fee schedule - a like fee will be required on power supply units at each engagement ® during the season, except that a fee of $15.00 per hour will be charged for additional time spent by the inspector if the power supply is not ready for inspection at the time and date specified on the request for inspection as required by law. b. Rides, devices or concessions - Shall be inspected at their first appearance of the season and the inspection fee shall be $7.50 per unit. 15. Fees double - When any person, co -partnership or corporation begin work of any kind such as, hereinbefore set forth, or for which a permit from the electrical inspector is required by ordinance, without having secured the necessary permit therefore from the inspector of buildings either previous to or during the day of the commencement of any such work, or on the next succeeding day where such work ,is commenced on a Saturday or on a Sunday or a holiday, he shall when subsequently securing such permit, be required to pay double the fees hereinbefore provided for such permit, and shall be subject to all penal provisions of this ordinance. Holders of contractor license shall not obtain permits for electric work unless the work is supervised by them and is perfomed by workmen employed by them or their firm. // 16: Additional Fees and/or Fee Shortage - Additional fees and/or fee shortages must be received by the City within 14 days of written notice. Ciq If additional fees and/or fee shortages are not received within 14 days <V of notice, permits for electrical installations will not be accepted by the City until such time as the additional fees and/or shortages are received. Additional fees and/or fee shortages that are not received within 14 days of notice are subject to a 10% per day penalty. �1 5- FEE TYPE Trunk Assessment Trunk Sanitary Sewer Oversize Unplatted Platted Res. Trunk Water Main Oversize Agricultural or Residential • Water Supply & Storage & Main Oversizing Comm. & Ind.* Trunk Storm Sewer Oversize Single Family Multi -Family Comm. & Ind. ENGINEERING/ASSESSMENT FEES 1987 FEE $1,300/Ac. 625/Lot 1, 250/Ac. 600/Lot 11 3,170/Ac. .053/S.F. .067/S.F. .079/S.F. Lateral Benefit Assessment Lateral Benefit from Trunk Sanitary Sewer 30.12/Centerline Foot Lateral Benefit from Trunk Water Main Single Family 24.94/Centerline Foot Multi -Family Comm. & Ind. 41.10/Centerline Foot Street Assessment Equivalent Zoning STREET - Residential Equivalent (321) 35.44/F.F. Multiple Equivalent (44') 66.53/F.F. Comm./Ind. Equivalent (521) 82.37/F.F. TRAILWAY - (Concrete or ' Bituminous) 12.40/F.F. * Main Oversizing Shall Be $1,250/Acre and Water Supply and Storage Shall Be $1,920/Acre 'S4 ENGINEERING/ASSESSMENTS FEES PAGE 2 1987 FEE TYPE' FEE Lateral Storm Sewer Equivalent Assessment Rate Maintenance Equipment & Personnel Foreman w/Pickup Truck Single Axle Truck w/Operator Tandem Truck w/Operator Tractor w/Operator Backhoe/Loader w/Operator ® Front End Loader w%Operator Road Grader w/Operator Foreman Maintenance Person Street Sweeper w/Operator Topographic Maps 50KW Generator W/Operator Sewer Jetter W/Operator Sewer Rodder W/Operator • 10.30/F.F. 42.00/Hr. 47.00/Hr. 52.00/Hr. 32.00/Hr. 52.00/Hr. 73.00/Hr. 73.00/Hr. 20.00/Hr. 17.00/Hr 58.00/Hr. 6.30/Acre 52.00/Hr. 58.00/Hr. .t .50.00/Hr. • • UTILITY RATES & FEES Treatment Plant Charge 180.00 Water Supply & Storage (WAC) Single Family 525/Lot Multi -Family 420/Lot Shut-off Charge 25.00 Delivery of Shut-off Notice 10.00 Late Fee 10% of Balance W 0 1987 FEE TYPE FEE Sanitary Sewer Single Family, townhouse MN $17.85/Qtr. for 15,000 and Similar Residential Gal. $1.10/1000 Gal. for All Usage Over 15,000 Gal. Based on Winter Quarter Meter Reading Apartment, Institutional MN $17.85/Qtr. for 15,000 Commercial & Industrial Gal. $1.10/1000 Gal. for All Usage Over 15,000 Gal. Sewer only (Sewer with no Flat Rate - $24.15/Qtr. water connection/meter to measure flow Water Works All users MN $17.00/Qtr for 15,000 Gal. & $.73/1000 Gal.for All Usage'Over 15,000 Gal. Street Light Energy Single Family/Twin Homes (R-1, R-2) $2.50 Per Quarter Per Lot Townhouses (R-3) $2.00 Per Quarter Per Unit ® 'Multiple Residential & $17.50 Per Quarter Per Comm./Ind. (R74, C/I). Billing Acct. Road Unit Charge $305.00 Sewer Availability Charge (SAC) Single Family (R1 and R2) $625 Other MWCC Treatment Plant Charge 180.00 Water Supply & Storage (WAC) Single Family 525/Lot Multi -Family 420/Lot Shut-off Charge 25.00 Delivery of Shut-off Notice 10.00 Late Fee 10% of Balance W 0 UTILITY FEES CONT. PAGE 2 FEE TYPE After Hours Work 1987 FEE A. Call Out - Labor Rate 2.5 Hr. Minimum + 10% Administrative B. Extended Day Labor + 10% Admin. * Includes Copperhorn Water Meter Removal $ 30.00 Water Meter Replacement $ 30.00 • • Water Meters 5/8" x 3/4" meter*- 67.00 3/4 water meter* 93.00 1" water meter 106.00 1 1/2" water meter 273.00 2" water meter 381.00 3" compound 1,160.00 4" compound 1,848.00 6" compound 3,570.00 3" turbo meter 620.00 4" turbo meter 1,045.00 6" turbo meter 1,838.00 #2 copperhorn w/swivel 16.00 Remote wire (over 35') 0.06/Ft * Includes Copperhorn • n PARRS AND RECREATION FEE TYPE Parkland Dedication Single Family Duplex Townhouse/Quad Apartments/Multiple Commercial and Industrial Park Fees Picnic Kit Rahn Building Trapp Farm Pavillion Enclosed Shelter Buildings Open Shelters Athletic Facilities/Shelters Fields Lights (If Required) Building Cleaning Damage Deposit Community Rooms Youth and Non -Profit Others Profit and Fund Raising Chuckwagon Grill Canopy 1987 FEE $471.00 445.00 382.00 392.00 0.044/s.F. 3.00 50.00 Per Day 35.00 1/2 Day 5.00 Per Hour for Each Hour over 5 $30.00 Minimum 15.00 30.00 Per Field Per Day 20.00 Per Field Per Day 30.00 -100.00 0.00 15.00 50.00 15.00 50.00/Day S 11 Agenda Information Memo, December 2, 1986, City Council Meeting Page Ten A. PUBLIC c ADDITIONAL,-ITEMS,I CONTRACTS CONTRACT 86-23, APPROVE CHANGE ORDER #1, HOLLAND LAKE — TRUNK STORM SEWER -l.. Contract 86-23, Approve Change Order #1, Holland Lake - Trunk Storm Sewer --There are 3 parts to this Change Order described as follows: 10 Part A: This provides for the substitution of a plastic polyvinyl chloride (PVC) pipe in lieu of the base bid ductal iron pipe (DIP) for the force main portion of this trunk storm sewer project. This substitution will result in a DEDUCT of $27,075. Part B: In order to minimize construction disturbance and inconvenience to the residents and property of the Lakewood Hills Addition, a section. of this storm sewer outlet is proposed to be constructed by a tunneling method along a common lot line in lieu of the open trench construction down public street right-of-way. Although the tunneling construction is more expensive, the shorter distance results in a net DEDUCT of $9,225.215.. ® Part C: After investigating alternative lift station equipment and pumps, this Change Order provides for the installation of a different manufacturer lift station at a net DEDUCT of $45,000.84. All alternates have been investigated and research thoroughly by both the Public Works Director and the consultant engineer and it is the combined recommendation that this Change Order be approved for a combined deduct of $81,301.09. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order #1 to Contract 86-23 (Holland Lake Trunk Storm Sewer) for a total deduct of $81,301.09. Agenda Information Memo, December 2, 1986, City Council Meeting Page Eleven CONTRACT 85-21, APPROVE CHANGE ORDER #3 (MAINTENANCE BLDG) 2. Contract 85-21, Approve Change Order #3 (Maintenance Building) --This Change Order consists of 5 parts described as follows: Part A: With the approval of Change Order #1 expanding the .; vehicle storage area an additional 25 feet the access drive had to be extended an equal amount with concrete curb and gutter and bituminous surfacing. (Add $1,643) Part B: In anticipation of operational problems during heavy snowfall periods, the original proposed chain link security fence swinging gate into the vehicle maintenance yard was revised to a cantilevered sliding design. (Add $995) Part C: Concrete curb and gutter section was increased in the vicinity of heavy vehicle equipment to provide increased strength. (Add, $400) Part D: The storm sewer line draining the parking lot on the west side of the maintenance facility was realigned to avoid a conflict with the proposed future salt storage shed resulting in 'additional manholes and increased quanitities. (Add $2,750) Part E: During the installation of the storm sewer line on the east side of the building, the alignment conflicted with the newly installed sanitary sewer line constructed from the Hampton Heights project resulting in the installation of an additional manhole and bends to the storm sewer line. (Add $1.,725) The total amount of this Change Order (add $7,513) is within the anticipated amount of $23,750 under the original budget for this project. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order #3 to Contract 85-21 (Maintenance Facility Remodeling/Expansion) and authorize the Public Works Director to execute all related documents. M Agenda Information Memo, December 2, 1986, City Council Meeting Page Twelve DEVELOPERS TASK FORCE POLICY/TEMPORARY ADVERTISING SIGNS B. Developers Task Force Recommended Policy for Temporary Signs -- At the January 7, 1986 City Council meeting, the City staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersection of city collector and/or county roads. This policy was presented at the April 1, 1986,City Council meeting for review and consideration. At that City Council meeting, official action was taken to "continue consideration of the policy with the request that staff review the proposal and prepare and submit guidelines regarding locations, sizes, costs, color priorities and users to the City Council ® for later consideration." City staff did respond to this direction by presenting information at the June 17, 1986 City Council meeting. At that meeting a motion was adopted by the City Council, reading, as follows: "the City Council generally favors the concept as submitted by the staff, and requested the Developers Task Force, together with the staff, review the request and submit recommenda- tions including the following: 1) Sizes of signs, with suggested 12'' maximum height, 2) suggested locations, 3) the number of ads on each of the signs, 4) material for the ads, including removal of the signs and ads, 5) duration of the signs, 6) a proposal that when a subdivision is 85% completed, the Council will not renew the permit for the developer's sign, 7) prices and materials should be reviewed and recommended to the Council, 8) safety consideration shall be reviewed, and '9)sign placement, whether in county or city rights-of-way or on private property shall be studied. Further, it was understood that the existing temporary sign permits be allowed through June 30, 1987, but that the City • then require compliance with the new regulations, or until the expiration of the temporary sign permit, whichever occurs last. All Councilmembers voted affirmatively." The Developers Task Force met and discussed the proposed regulatory changes for temporary advertising signs at their September 24, October 8 and most recently, November 12 meetings. There were a number of concerns expressed at the November 12 meeting, about the pros and cons of' using a reader board, as suggested in concept by the City Council. Members of the committee expressed a concern that a motorist would not have enough information from a reader board and further that a reader board suggests continued directional signage throughout the City in order to route a motorist to a particular development. The Task Force was extremely sensitive to the aesthetic concerns that originally suggested a reader board as opposed to the hodge podge of temporary advertising signs that currently exist at various intersections throughout Agenda Information Memo, December 2, 198'6, City Council Meeting Page Thirteen the City. After further 'consideration of the proposed reader board, members of the Task Force felt that advertising/directional signs are important for the benefit of the motorists at major intersections throughout the City. The Task Force, after a lengthy deliberation, is recommending to the City Council "a directional advertising sign with a square footage not to exceed 20 square feet and 4' X 5' in dimension, including any protrusion of the sign. Furthermore, that the sign must be located on private property, cannot obstruct any sight lines and there will be no more than four signs per intersection with a restriction of two per quadrant and further, that the sign not be allowed to exceed ® a seven foot elevation above grade." It was the feeling of the Task Force that the City would 1) gain uniformity and control over the number of temporary advertising signs, 2) provide a benefit and service by providing both advertising and directional needs to the motorist, and 3) the City would not be required to negotiate land, construct the reader boards and sell advertising, lessening the administrative responsibility to the City. For additional information, copies of reports that were reviewed earlier this year regarding the. concept of a reader board and' the November 12 minutes of the Developers Task Force, are enclosed on pages 62—'5� through 78 for your information. ACTION TO BE CONSIDERED ON THIS ITEM: To give consideration to the recommendation to the Developers Task Force regarding a regulatory change to the City Code or directional advertising Is signs. Agenda Information �. June'17, 1986, City Page Twenty -Five Memo Council Meeting TEMPORARY ADVERTISING SIGN REGULATIONS D. Consideration and Review of Temporary Advertising Sign Regulations --At the January 7, 1986 City Council meeting, the City staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersections of city collector and/or county roads. ' The policy was presented at the April 1, 1986 City Council meeting for review and considera- tion. For a copy of a memo of direction by the City Administrator and a study completed by the Sign Inspector and Chief Building Inspector, refer to pages /oy through /d Following review and consideration of the temporary advertising signs policy, Councilmember Ellison suggested "that one sign be permitted at each intersection which would include several developers and one standard with each developer potentially being able to place a sign on more then one standard . After discussion, Smith moved, Wachter seconded the motion to continue consideration of the policy with the request that staff review the proposal and prepare and submit guidelines regarding locations, sizes, costs, color priorities and users to the City Council for later consideration. All voted yea." Following the motion, specific direction was given to the City Administrator which is outlined in the attached "Y memo enclosed on pages /OSS through 4_ to the Chief Building Inspector. Mr. Borgschatz has responded to the April 4 memo, and for a copy of his findings, refer to pages '/D through F;r The cost projected for a steel sign seems high, however, individual signs that are being purchased and placed by developers throughout the community at various intersections are expensive and in some cases might compete with the cost for one reader board. There are many considerations, such as 1) The City monitoring .the program as outlined by our Sign Inspector, 2) to adopt by ordinance A temporary advertising sign and then submit a request for proposal and allow various sign companies to bid on the reader board and manage the same for the City of Eagan. In other words, a developer would contact the sign company directly and buy time on the reader board at the quote presented to the City. 3) Developers will be restricted with the information that can be placed on a reader board, eliminating use of their logo and other marketing informa- tion. 4) Steel signs are certainly more expensive then signs but require much less maintenance. The City could erect the reader board signs during winter months, therefore providing both the management and construction/installation service. 1 Reader boards at strategic locations throughout the City would eliminate numerous temporary advertising signs that are being placed by developers, and builders. Additional philosophy should be considered regarding 1) the amount of regulatory control the &5 Agenda Information Memo June 17, 1986, City Council Meeting Page Twenty -Six TEMP ADVERTISING SIGNS CONT'D City desires to place on builders and developers advertising their business within the City. 2) I£ additional regulatory control is desired, whether the City or private sector should manage the installation of the signs. Because of the investment certain developers and builders have made in temporary advertising signs, any change in policy might require- either a sunset or grandfather provision, to slowly eliminate those signs that are currently in existence while freezing any replacement of new temporary advertising signs. ACTION TO BE CONSIDERED ON THIS ITEM: To discuss and provide addi- tional direction as to whether the City wishes to amend its Sign Ordinance by regulating the use of reader boards for any and all temporary advertising signs throughout the City. a MEMO TO: BUILDING INSPECTOR PETERSON FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 10, 1986 SUBJECT: NEW POLICY FOR FUTURE CONSIDERATION AND LOCATION OF TEMPORARY ADVERTISING SIGNS In official action thatwas taken by the Eagan City Council at their regular meeting held on Tuesday, January 7, 1986, staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersections of City collector and/or County roads., The City Council commends your department on the excellent work that Elmer Borgschatz and you have performed in tightening up and carrying out regulatory provisions set for the location of signs throughout the City. In a discussion at the meeting, it is the desire of the City Council to develop additional policy that will further tighten up. the location of temporary advertising signs throughout the City. • First, the City Council would like an inventory of signs that are located on major City collector roads such as Blackhawk and all County roads throughout the. City. This inventory or list of existing. signs would include the duration (what amount of time is remaining of the two-year, temporary status) and the quality of the existing sign. Secondly, the City Council is asking that the policy for consider- ation include several of the 'following points: 1) temporary advertising signs must be placed in a specific location not to block any sight distance or view for the motorist; 2) consider- ation should' be given to the adoption of criteria that would establish a distance between temporary advertising signs (much the same as general advertising) for aesthetic purposes; 3) a require- ment would exist that. all adjacent property owners must be notified and provide consent for. the placement of a temporary advertising sign; 4) the size and type of structure for a temporary advertising sign should again be reviewed; 5) consideration should be given to criteria that would establish a maintenance provision allowing City staff to require certain on-going maintenance of a temporary advertising sign; and 6) other conditions that might be suitable for a new temporary sign policy. The City Council would like the inventory completed and a policy to review by the first meeting in March. With the amount of growth that is occurring, we anticipate the request for many more temporary advertising signs; therefore, there is some urgency in preparing a new policy for City Council consideration. 1 City Administrator TLH/kf (�7 Agenda Information Memo April 1, 1986, City Council Meeting Page Twenty -Seven REVIEW CURRENT POLICY/TEMPORARY ADVERTISING SIGNS B. Review of Current Policy for Temporary Advertising Signs --The City staff was directed, at a recent City Council meeting, to inventory all temporary advertising signs on major collector roads throughout the city. Further action taken at the January 7, 1986, City Council meeting directed the City staff to prepare options for revisions to the sign ordinance and sign policy concerning advertis- ing directional signs. C. Procedure requiring acceptable maintenance conditions has been established by the Protective Inspections Department along with an inventory that was completed and copied to each member of the City Council during early March. There are many regulatory alternatives to review, however, the three (3) options listed in the Chief Building Official's Report were as follows: Option 1. Leave the City Code 4.20 subdivision 1C9 and allow the City Council to grant special permits using the criteria of City 4.20 subdivisions 2 & 3 which establish setbacks and standards. Option 2: Limit temporary signs to a one-year maximum time span, limited to Eagan developments only, area limitation of 24 sq.feet, limit top edge of sign at 9 feet above street level: limit bottom edge of sign to 6 feet above s`rea_ level, a limit •of two (2) signs per intersection corner, and a minimum of 50 feet separation between signs. Option 3: An immediate moratorium on all temporary advertising signs and phase out existing signs as permits expire. Enclosed on page is a copy of the sign survey of 31 inter- sections in Eagan. If any member of the City Council has misplaced the specific sign locations, an additional copy can be made avail- able. ` ACTION TO BE CONSIDERED ON THIS ITEM: To approve or suggest a regulatory change for the control and issuance of temporary adver- tising signs. ,y Total SIG`I SURVEY OF THIRTY ONE INTERSECTIONS IN EAGAN Hwy 149 -& Lone Oak Rd — No sign Hwy 149 -& Yankee Doodle - 1 sign ( 3 sised, in sw corner Dodd Rd -& Diffley - 2 " ( SW corner HwF 3 -& Diffley - 1 " ( SW corner, Homeowners Produce for sale) no permit Cliff Rd-& Hwy 3 - 1 !', ( SW corner ) Cliff Pd & Dodd Rd - 2 " ( 1 in NW, 1 in NE corner) Cliff Rd & Lexington - 2 " ( NE.corner ) Cliff Rd & Pilot Knob - 3 " ( NW corner ) Cliff Rd & Thomas Lake - 3 " ( 1 in, NE , 2 in NW corner ) Cliff Rd & Safari/ B H - 2 " ( 1 in NE , 1 in S.E corner ) Cliff Rd & Johnny Cake - 1 " ( SE corner ) Cliff Rd & Galaxie - 1 " ( SE corner ) Cliff Rd & Rahn Rd - 3 " ( 3 in NE corner ) Cliff Rd & Nicols - 2 " ( 1 BP in ITE corner, 1 BP in SE Corner ) Cliff Rd & Slater - 1 " ( 1 in SW corner Service station sign pending) Cliff Rd & Cinamin Ridge - " ( no sign ) Cedar Ridge &Shale - 0 " ( no sign ) Blackhawk & Hwy 30 - 3 " ( 3 in SW corner) Diffley & Thomas Lake - 2 to ( 1,in NW , 1 in NE corner ) Diffley & Pilot Knob - 5 " ( 2 in NW, 3 in NE corner ) Deerrood & Pilot Knob = 3 " ( 1 in NB corner , 3 2 in BE corner Should be remo� Diffley & Lexington - 7 " ( 1 in NE corner , 6 in SE corner ) Diffley & Trenton - 4 ". ( 1. in SE corner, on Right/a/way & 3 signs in SW co: Wescott & Lexington - 2 " ( 2 -in NW corner ) Yankee Doodle * Lex. - 5 It ( 1 NW, 1 Sw, 3 SE & 1 in NE corner ) Yankee Doodle &Pilot Knob- 0 " ( 2 pylon signs , Hotel and Super America ) Yankee Doodle & Hwy 13 - 0 " Four Oaks &'Hwy 13 - 1 " ( ! sign NE corner) Lone Oak & Hwy 13 - 0 " Lone Oak &Pilot Knob - 1 " ( Blackhawk Glen - No permit ) Lone Oak & Lexington - 3 " ( 2 in SE , 1 in NE corner ) Summary 1 intersection, 7 signs 2 " 5 " 1 It 4 " 6 It 3 u . 7 " 2 n 8 It 1 " 6 it o " 31 intersections 61 signs MEMO TO: CHIEF BUILDING INSPECTOR PETERSON Fes,; FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 4, 1986 SUBJECT: CITY COUNCIL PROPOSAL TO CONSIDER CITY -OWNED/ STANDARDIZED TEMPORARY ADVERTISING SIGNS In official action that was taken by the City Council at their April 1, 1986, meeting, a concept was given consideration whereby the City would construct and install uniform, temporary advertising signs throughout approved locations within the City. These signs would be designed to accommodate several identification signs that would meet a specific specification and design standard. Please make reference to the example that was prepared by City Council - member Ellison and is attached for your reference. The City Council is concerned about the number of temporary C ' advertising signs that are located at busy intersections throughout the community. I would like you to give consideration to this new • concept that was proposed by the City Council and determine the feasibility of the project. Please take into consideration the following: 1. Locations: It would be necessary to determine the loca- tions that are suitable for installing a City -owned stan- dardized sign. 2. Size: Please prepare a set of specifications that would standardize the sign and each reader board/identification sign. 3. Cost: Please .estimate the cost for construction and installation of these signs. Also determine which each of the individual reader board/identifications would cost to construct and, further, what. -is fair in terms of rental charges by the City. 4. Priority: Please determine a method in which the reader board/identification signs would be rented considering • priority of space on the City sign and, further, the duration of time that those identification signs would be allowed. 5. Number of Signs: Please determine how many signs could be placed on one of the overall signs and, further, whether more than one size of sign should be given consideration. Please see #2 above. 6. Locations: Currently, a development is allowed two (2) temporary advertising signs in addition to any signs that are allowed on the subject development parcel. It would be necessary to determine the procedure for allowing a location and consideration for the two additional signs a developer might request. 7. Other Criteria: Please give consideration to any other criteria that might be appropriate in considering this project. /70 It appears that the City Council would like to proceed with this concept for controlling and providing a beautification to temporary > advertising signs throughout the community. It would be necessary =� to provide some type of transition such as, requiring developers to remove their temporary advertising signs and possibly provide 'a free or reduced rent for the first year to off -set expenses that they have incurred in the construction of their temporary adver- tising sign. Again,please give this priority consideration. If you need further assistance due to your departmental schedule, please con- tact my office and I will provide some administrative assistance either through our new intern or one of my Administrative Assis- tants. Gv • City\v Administrator cc: Honorable Mayor & City Councilmembers TLH/kf • SA F/A ROAKS . �I H L L i O P F E R S Hymn hom�s,�n C1omeS r7�)-, MEMO TO: CITY ADMINISTRATOR, TOM HEDGES CHIEF BUILDING OFFICIAL, DALE PETERSON ' FROM: ELMER A BORGSCHATZ DATE: JUNE 12, 1986 BE: CITY COUNCILPROPOSAL TO CONSIDER CITY ONNED/STAND TEMPORARYYADVERTISING SIGNS ARDIZED In reference to memo dated A that may be helpful to stud Aril 4, 1986 we a problem re have gathered some information the co to a readerboard which could be considered impressed by the concept � board identification. been eliminate to when we refer to the ' however there may be some I have been very much seven points set forth in Pitfalls as we will allude C 1• LOCATIONS - Your letter. The I would estimate that six reader boards are present activity in the City. The developments areas of the Citneeded to cover the use of ri htY' however it may be difficult 0-leare spread into g of -ways would not be to lease six most • advisable. Prime spots as 2. SIZE - The attached sign detail b Eagan meets the recommendation Y a reputable cost estimate of the advertising company in also attached seems high Council, however the all -steel v �- steel sign 3. COSTS - In accordance with estimates sign with steel we have for include reflect Posts, removable (12" x 72„ adv- all steel constructed The land ized panels would cost Panels) which use cost is estimated at approximately would annually may be low. $600 per unit. y maintenance per unit. $100 maintenance cost Assuming a ten-year life expectancy of the all - calculations indicate the projected income service; steel sign, the following necessary to provide the To meet the annual costs • 3 0 $1,143, depreciation f ich would be change of script; Of site - $600 and $5�5� interest of $525, lease $2,893• A monta $100 for maintenance for a total of necessary, y rental fee of $33 per panel would be 4. 5. 6. PRIORITY _ It is suggested that the reader board applicants who have shown the greatest Processed in the preceding be leased to the g six mo nths. activity in number of NUMBER units OF SIGNS - We believe that signs should be values. At the moment Signs in strategic' it would seem difficult to uniform for aesthetic allow an six for 4g locations within the Cit locate more users and not the y• Six signs filled hwould outlay of approximately $36,000 looks the gacceptance b y, the large. Y the industry, LOCATION our contention that � - It is spots. I believe Council and mama location could temporary advertisin gement could be be found for six good Part of the Problem.g'needs, hopef� the reader abetter judge of the .,;� board would eliminate 7. OTHER CRITERIA - Space on the reader board on an annual basis, if renewals are wanted, arrangements and fees should be made 30 days before expiration. Vacancies_ do not destroy the effect of the board. EB/js _• Q?O June 6, 1986 Mr. Elmer Borgschatz City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Twin post directional signs Dear Elmer: To furnish and install a 16' tall twin post structure with eight double faced directional panels as shown on Drawing fight -193, our price to you is $4,737.00• For optional reflective copy, add $512.00. The following is a cost breakdown for your review: Installed Total Furnished �— 700.00 1300.00 2000.00 Poles Reflective 281,00 90.00 381.00 12" x 72" D/F panels Non -x 72it DIFevF Panels 227.00 90.00 317.00 12" x 7 " Sincerely, LAWRENCE SIGNS, INC. Mike Gifford MG:ds N O,.N IO AN iOl" DI JO _ m3�n enuadsa3d 3� •YC ]UwM Be,l OS OMV SNAn .11ry bo 13my'1YniY - - �%+a0 .Q31M01'Jl1f 111 1 ooh 7; 0 goOda oa L1l�J�l�1V� UU�U� �l cl Ro V �V II McMDCSaa4LTC C� maln eat I 07 c .uYi { �fr o r r j ldlU N O,.N IO AN iOl" DI JO _ m3�n enuadsa3d 3� •YC ]UwM Be,l OS OMV SNAn .11ry bo 13my'1YniY - - �%+a0 .Q31M01'Jl1f 111 1 ooh 7; 0 goOda oa L1l�J�l�1V� UU�U� �l cl Ro V �V II McMDCSaa4LTC C� maln eat I M12MES OF THE DEVELOPERS TASK FORCE MEETING Eagan,, Minnesota November 12, 1986 A meeting of the Developers Task Force was convened by City Administrator Hedges at 4:10 p.m. on November 12, 1986, in the conference rooms of the Municipal Center, Building. Present were Mark Johnson, Mark Johnson Construction; Pat Hoffman, Advance Developers; Lori Trygg, Advisory Planning Commission representative; Rod Hardy, Sienna Corporation; Dale Peterson, Chief Building Inspector; Tom Colbert, Director of Public Works; Dale Runkle, City Planner; Jon Hohenstein, Administrative Assistant and Tom Hedges, City Administrator. An amendment to the minutes of the September 24, 1.986, Developers Task Force meeting was reviewed and found acceptable as recommended.Minutes of the October 8, 1986, Developers Task Force meeting were also reviewed. In • a motion by Trygg, seconded by Hoffman, all members voting in favor, the minutes were approved as presented.. TEMPORARY ADVERTISING SIGNS Dale Peterson, Chief Building Inspector, responded to direction that was given at the October 8, Developers Task Force meeting, suggesting that major intersections that could include some type of directional sign are Diffley and Pilot Knob Road, Diffley and Lexington, Yankee Doodle and Lexington, Lone Oak and Lexington, Cliff and Dodd Road and Cliff and Pilot Knob Road. He also stated that the signs would be all wood, 12 feet in height, 7 feet wide and consisting of eight (8) double faced panels that are approximately six feet long. Chief Building Inspector Peterson stated that the initial cost would be $1,500 installed by a City crew. He further indicated that the annual cost analysis would be approximately $980 for each reader board considering the average land lease for the sign of $600, annual depreciation of $300 and an annual maintenance totaling $80. According to • Chief Building Inspector Peterson, the panels could lease for approximately $120 per year to cover all expenses. Pat Hoffman expressed his objection to the proposed reader board/ directional signs stating that developers could no longer advertise housing projects, which is essential to persons who are looking for. housing developments while driving through Eagan. He stated that the use of panels are too restrictive and only act as directional and not advertising signs. Mark Johnson stated that the newspapers provide more information and possibly the reader board is better suited as a directional sign. Pat Hoffman suggested that the sign ordinance be tightened up as necessary to provide better controls at major intersections and possibly limit the number of temporary advertising signs, as opposed to the City being in the business of leasing signs that would only satisfy directional purposes. After further discussion regarding the proposed panels, it was determined by the Developers Task Force that the amount of space would only provide a name recognition and direction and it was further pointed out that if directional signs are to be used at major intersections it is then necessary to continue the signage so the motorists can find the development project. The Developers Task Force also concluded that the type of information that is contained on each sign is important and should provide some minimum data about the housing project and that the sign should be 7'7 limited in size. The Developers Task Force continued their discussion, suggesting that temporary advertising signs are necessary due to the growth orientation of the community. Rod Hardy suggested that a minimum square footage and number of signs be allowed for each intersection. This should minimize the negative aesthetic impact at certain locations within the community. It was suggested by Task Force members that minimum sign size be 4' x 4' and the number of signs be limited to four per intersection, with no more than two per quadrant. It was also suggested that a sign depth or width be limited to one foot so that a temporary advertising sign could not include four sides. One additional criteria discussed was that all temporary advertising signs be placed on private property and cannot obstruct any sight lines for the motorist. After further discussion as to the number of signs per quadrant and their sizes, a motion was introduced by Rod Hardy, seconded by Mark Johnson, with all members voting in favor, to recommend to the City Council a directional advertising sign with a square footage not to exceed 20 square feet and 4' x 5' in dimension, including any protrusion of the sign. Furthermore, that the sign must be located on private property, cannot obstruct any sight lines and there will be no more than four signs per intersection with a restriction of two per quadrant and further, that the sign not be allowed to exceed a seven foot elevation above grade. STREET RIGHT-OF-WAY REQOIREMENTS Director of Public Works Colbert presented a street matrix that identifies minimum street requirements for the City of Eagan. He stated that the matrix identifies all road types including local access, collectors and arterials and describes specifications including width, traffic lanes, parking lanes, grade design, street minimum curb centerline radius, design load, walkways, centerline entrance spacing and a column for average daily trips. Following the Director of Public Works' presentation, there was a discussion regarding the reduction of the average daily trips from 500 to 200 for a low density project that might justify a reduction in the street width from 28 feet to 24 feet in width. There was also a discussion regarding the requirements and regulations for private street construction and it was determined by the Developers Task Force that these regulations may be different from a public street. Director of Public Works Colbert stated that his proposed requirements are in draft form and would like to continue evaluation of the matrix and present the same for consideration at the next meeting. NEXT MEETING The next meeting was set for December 11, 1986,'at'4:00 p.m. The meeting was adjourned at 5:,50 p.m. TLH Dated Chairperson Secretary Agenda Information Memo, December 2, 19'86, City Council Meeting Page Fourteen C. PRIVATE IMPROVEMENT CONTRACTS CONTRACT 83-K, FINAL ACCEPTANCE (BRITTANY 6TH ADDITION) 1. Contract 83-D, Final Acceptance (Brittany 6th Addition - Streets and Utilities) --We have received a request from the developer along with the recommendation from a consultant engineer that all streets and utilities installed privately by the develoepr within the Brittany 6th Addition under Contract 83- K conformed to City approved Plans and Specifications and are in order for formal acceptance for perpetual maintenance by the City. All final inspections have been performed by representatives of the Public Works Department with a recommendation for favorable Council action to this request. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Contract 83-K (Brittany 6th Addition - Streets and Utilities) for final acceptance and perpetual maintenance,. CONTRACT 84-T,, FINAL ACCEPTANCE (BRITTANY 7TH ADDITION) 2. Contract 84-T, Final Acceptance (Brittany 7th Addition - Streets and Utilities) --We have received a request for final acceptance from the developer along with a certification from our ® consultant engineer that all public improvements installed privately by the developer conform with the City approved Plans and Specifications. All final inspections have been performed by representatives of the Public Works Department and it is being forwarded :to the Council the recommendation for favorable action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve, Contract 84-T, (Brittany 7th Addition - Streets and Utilities) for final acceptance and perpetual maintenance. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 26, 1986 SUBJECT: INFORMATIVE FIRE DEPARTMENT Enclosed on page 00.2. is a copy of the September monthly report for the Eagan Volunteer Fire Department. HRA UPDATE Enclosed on pages 90 through is a copy of a status report for Dakota County regarding assisted housing and community develop- ment. FINANCIAL REPORTING ACHIEVEMENT AWARD The City has received notification from the. Government Finance Officers Association that our Director of Finance has again received the award of Financial Reporting Achievement which is the highest recognition in governmental accounting and financial reporting. The City Administrator will issue a press release to our local newspapers regarding this achievement. UPDATE ON I -35E DIFFLEY CENTER PROPOSAL The Advisory Planning Commission held a three (3) hour hearing last evening in consideration of the I -35E Diffley Center, proposed rezoning and preliminary plat. After approximately one hour • and twenty minutes of presentation by the developers and an hour and a half of comments by residents and discussion by the Advisory Planning Commission, the proposed applications were continued for sixty (60) days. This item will again be discussed by the Advisory Planning Commission at their January 27, 1987 meeting. There were five (5) areas of study that the Advisory Planning Commission directed the City staff to research. Those items are as follows: 1) a thorough police and fire review, similar to the race track, 2) a detailed traffic analysis and review of infrastructure by the Director of Public Works and an indepen- dent traffic engineer, selected by the City, 3) data that states the national average for commercial square footage per person in communities of Eagan's population, 4) what is the proposed tax impact on the community and 5) study alternate zoning tradeoffs throughout the community. This report will be prepared. and distributed as a part of the APC packet information for the January meeting. go MLC UPDATE' Enclosed without page number is a copy of the MLC Update for November/December. /S/ Thomas L. Hedges City Administrator V • • EAGAN VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT FOR MONTH OF September, 1986 WORK PERFORMED TYPE MAN HOURS Fire/Rescue .542 Training 644' Truck & Equipment Maintenance 141 Station Maintenance 141 Fire Prevention 50 Administrative 306 TOTAL 1,824 MANPOWER STATION #] STATION #2.. STATION # .Available Nights 9 12 9 Available Days . 6 5 3 Available Days and Nights 3 4 3 Available Rotating 3 1 2 On Leave 0 1 0 Rookies 0 0 . 0 %' ' TOTAL 21 23 17 FIRE/RESCUE TYPE NUMBER $ LOSS Structure 13 22,680 Grass 0 0 Vehicle 6 10250 False 16 Medical 6 Other 3 TOTAL 44 $ 23,930 LARGE DOLLAR LOSSES DATE NAME LOCATION OCCUPANCY $ LOSS 9/10/86 4615 Nicols Road House 2,000 9/21/86 1682 Walnut Lane House 20,000 R. DAKOTA 1 ON Yeti ria 10� � iala:nia COUNTY DAKOTA COUNTY HOUSING & REDEVELOPMENT AUTHORITY 2496- 145th STREET WEST ROSEMOUNT, MINNESOTA 55068 612-423-4800 Serving People and Communities MEMORANDUM TO: HRA Commissioners; Dakota County Commissioners; City Managers; Fred Joy, County Administrator; and Dakota County Planning Department FROM: Mark S. Ulfers, Executive Director SUBJECT: NEW STATUS REPORT FORMAT DATE: November 13, 1986 We have revised our Monthly Status Report format. Each city will now receive a report for their community and a county -wide report. If you would like to also receive reports on other Dakota County communities, please call Lori Zierden of our staff. We hope this new format is easier to follow and provides you with the infor- mation you need to assess assisted housing and community development activity in your area. �- S3 "CAI Fnllhl noon9TII11IT1 C110InVCG" ASSISTED HOUSING Status Report for Dakota County** October, 1986 Amount of Elderly Family Total +/- * + = Increase/- = Decrease **Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. Section 8 Existing - Certificates 440 1,055 1,495 0 Section 8 Existing - Vouchers 0 1 1 +1 Moderate Rehab 4 21 25 0 Section 8 New Construction 247 300 547 0 Low Rent Housing 380 182 562 0 235 Home 0 41 41 0 236 Rental 0 526 526 0 TOTAL ASSISTED HOUSING 071 2,126 3,197 —+I Amount t of COMMUNITY DEVELOPMENT Elderly Family Commercial Total Increase MHFA Home Improvement Loan 31 131 0 162 1 MHFA Home Rehab Loan 63 77 0 140 5 ' MHFA Home Energy Loan 10 77 0 87 0 Rental Rehab 38 47 0 85 42 CDBG Rehab Loan 87 127 0 214 0 CDBG Rehab Loan - Mobile Home 1 15 0 16 14 MHFA Solar Bank Energy Loan 0 8 0 8 0 312 Loan Residential 4 15 0 19 1 312 Loan Commercial & Mixed Use N/A N/A 3 3 1 Weatherization 309 1,160 0 1,469 18 TOTAL COMMUNITY DEVELOPMENT 543 X57 3T,-2-0-3 82 * + = Increase/- = Decrease **Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. .1. Status Report for the City of Eagan October, 1986 ASSISTED HOUSING Elderly Family Total Section 8 Existing - Certificates 30 161 191 Section 8 New Construction 0 33 33 Low Rent Housing 0 17 17 236 Rental 0 144 144 TOTAL ASSISTED HOUSING 30 355 385 COMMUNITY DEVELOPMENT MHFA Home Improvement Loan MHFA Home Rehab Loan MHFA Home Energy Loan CDBG Rehab Loan Weatherization TOTAL COMMUNITY DEVELOPMENT * + = Increase/- = Decrease. Elderly 0 3 1 5 -0 gS Family 7 3 7 3 57 777 Total 7 6 8 4 62 Lh Amount of LLI! 0 0 0 0 0 Amount of Increase 0 0 0- 1 T W ;1 ADMINISTRATIVE AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 2, 1986 EAGAN, MINNESOTA CITY ATTORNEY There are no items to consider. CITY ADMINISTRATOR There are no items to consider DIRECTOR OF PUBLIC WORKS Item 1. Project 481, Blueberry Circle Schedule ADDITIONAL INFORMATION i (Storm 'Sewer Construction 1. Project 481, Blueberry Circle (Storm Sewer Construction Schedule) --At the November 18 meeting, the Council deleted Project 481 from Contract 86-27 which provided for the installation of the storm sewer in Blueberry Circle due to the fact that the low bidder for the overall contract which included another project did not provide the best price for Blueberry Circle. At that time, the low contractor for Blueberry Circle indicated he would be willing to guarantee his price for construction if he could start "immediately". Due to the delay in receiving the executed agreements from the three property owners regarding the revised amounts, the contractor no longer is willing to perform the work yet this year for his quote of $12,333. The next lowest contractor is $13,774 or an increase of approximately $1400 who would perform the work yet this year. If the work is delayed until next spring, the original low contractor would still honor his prices plus provide a $400 credit due to the elimination of a cold patch on Blueberry Lane. The staff would like to receive direction from the Council whether to delay, this construction until the spring of 87 or to proceed with the second low bid at an additional cost of $1400. ACTION TO BE CONSIDERED ON THIS ITEM: Provide appropriate direction to staff regarding the scheduling of Project 481 (Blueberry Circle - Storm Sewer). ITIONAL INFORMATION It was brought to my attention that Page 4, the list of contractor licenses, was missing from some of the packets. Enclosed and referenced as page 4 is a copy of that list. /s/ Thomas L. Hedges City Administrator CONTRACTOR'S LICENSES DECEMBER 2, 1986 GENERAL CONTRACTORS 1 . Domain Constructors, Inc. 2. Jeff Scherer Construction HEATING h VENTILATING 1. Blaine Heating, Air. Conditioning & Electric, Inc. 2. Master Mechanical, Inc. MASONRY, CEMENT WORK 1. Dan Dietrich Construction, Inc. PLUMBING 1. Hopkins Plumbing & Heating a AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA CITY BALL DECEMBER 2, 1986 6:30 P.M. I. 6:30 - BOLL CALL & PLEDGE OF ALLEGIANCE II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES III., 6:40 - DEPARTMENT READ BUSINESS A. Fire Department B. Parks and Recreation Department IV. 6:55 - CONSENT AGENDA F>.3 A. Contractors Licenses ?,S B. Personnel Items V. 7:00 - PUBLIC HEARINGS T. & A. Public Hearing to Vacate Portion of Coachman Road Extension Hampton Heights (Continued from November 18, 1986, Meeting) B. Public Hearing for Project 482, Nancy Circle - Streets C. Public Hearing for Project, 483, SuperAmerica/Splashland - Trunk Water Main VI. OLD BUSINESS'. F. -Z9 A. Conditional Use Permit (ABF Freight System) for a Pylon Sign for a Trucking Company on Lots 3-6, Plainview Addition Located South of Hwy #55, Abutting Lexington Avenue on the West, W 1/2 of Sec 2 24 B. Kennel License Renewals VII. NEW BUSINESS ? A( A. Resolution Establishing Fees for Various City Services for 1987 VIII. ADDITIONAL ITEMS P(,i A. Public Improvement Contract 1. Contract 86-23, Approve Change Order #1, Holland Lake - Trunk Storm Sewer f -G.2,2. Contract 85-21, Approve Change Order #3 (Maintenance Building) B. Developers Task Force Recommended Policy for Temporary Advertising Signs C. Private Improvement Contract �•'1 `j 1. Contract 83-K, Final Acceptance (Brittany 6th) �>.rlol 2. Contract 84-T,. Final Acceptance (Brittany 7th) IB. VISITORS TO BE HEARD (for those persons not on the agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUMCILMEMBERS FROM:. CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 25, 1986 SUBJECT: AGENDA INFORMATION After approval is given to the December 2, 1986 agenda and regular City Council meeting minutes for the November 18 and special minutes for the November 13 meetings, the following items. are in order for consideration: J,DEP.ARTMENT`.HEADS�BUSINESS;; A. FIRE DEPARTMENT Ken Southern was recently elected as Fire Chief to a three (3) year term which officially begins December 1, 1986. Also David DiIoia was elected District 1 Chief to fill Ken Southern's vacancy which is two years on a three year term. Fire Chief Southern and District 1 Chief DiIoia will be officially sworn in Tuesday evening. There is no official action required on this item. B. PARKS S RECREATION DEPARTMENT: Item 1. Parks and Recreation Department --The Parks and Recreation Commission is ,recommending to the City Council an authorization for the Eagan Snowmobile Club to use a portion of the Highline trail corridor and the boulevards on Johnny Cake Ridge Road south of Cliff for snowmobile trail access This trail access allows snowmobilers to use the Dakota County/Lebanon Hills Regional Park which includes a designation for snowmobile trails. For a review of the Parks and Recreation Commission's action on this item, refer to a memo prepared by the Director of Parks and'Recreation found on page -1--. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/disapprove Eagan Snowmobile Club request for the use of the Highline trail and Johnny Cake Ridge Road for snowmobile trail access. MEMO TO: HONORABLE MAYOR AND CITY COUNCIL FROM: REN VRAA DIRECTOR OF PARRS AND DATE: NOVEMBER 13, 1986 SUBJECT: SNOWMOBILE TRAIL USE REQUEST Background - the last 4 or 5 winter seasons, the Eagan Snowmobile Club has annually requested the use for a.portion of the Highline trail corridor and the boulevards on JohnnyCake Ridge Road south of Cliff for snowmobile trail access. This trail access Dakota County/Lebanon Hills Regional Park for snowmobile use. • Ad,visory._PaEji and Recreation Commission's Review - At the November 6 Advisory Commission meeting, the Commission received a request from the Eagan Snowmobile Club and Mr. Maynard Ohm asking the Commission and City to again designate these trails as access to Dakota County Park. All conditions previously developed, including annual review of said trails, were agreed to. The Advisory Commission noted some problems with snowmobiles, determined that said problems were not necessarily a direct result of the use of the Highline Trail and JohnnyCake Ridge Boulevard. Therefore, Advisory Commission, with one member voting no, is recommending to the City Council that the Eagan Snowmobile Club again be granted permission to utilize JohnnyCake Ridge Road/Highline Trail as previously designated for access trail to Dakota County Regional Park. ® For Council Action - To approve/disapprove Eagan Snowmobile Club request for the use of the Highline Trail and JohnnyCake Ridge Road for snowmobile trail access. DirecCdr.-o-f Parks and Recreation KV/cks v Agenda Information Memo, December 2, 1986, City Council Meeting Page Two There are two (2) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under additional items unless the discussion required is • brief. CONTRACTOR LICENSES • A. Contractor Licenses --Attached on page is a list of contractors who are renewing or who hav-e een selected and retained as the builder by a customer either living in or planning to reside within the City of Eagan. These contractors have references from other municipalities or their client permit applications are awaiting City Council approval for a contractor license. ACTION TO BE CONSIDERED ON THIS, ITEM: To approve the contractor licenses as presented,. 3 Agenda Information Memo, December 2, 1986, City Council.Meeting Page Three PERSONNEL ITEMS B. PERSONNEL ITEMS: Item 1, Clerk=Typist/Admi•nistration--The City has received a letter of resignation from Corrine Smith, a clerk -typist in the typing pool in Administration, effective December 3, 1986, as she has accepted another position with a small law firm. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the letter of resignation of Corrine Smith and to authorize advertisement for a • part-time clerk -typist for the typing pool in Administration. . Item 2, Planning Ai -de --The City has received a letter of resignation from Julie Dykstra, the planning aide in the Planning Department, effective January 2, 1987. She has accepted a position with a development company. ACTION TO BE CONSIDERED ON THIS ITEMr To accept the resignation of Julie Dykstra and to authorize advertisement to fill the vacant planning aide position. Item 3, Clerk-Typist/Protective Inspections Department -- Approximately 20 applications were received for the vacant clerk - typist position in the Protective Inspections Department. After screening, 11 applicants were tested and interviewed by Chief Building Official Peterson, Inspections and Parks secretary • Severson and Administrative Assistant Duffy. It is their recommendation that Nancy Severson (no relation) be hired to fill this vacant position. Ms. Severson has successfully passed the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Nancy Severson as a clerk -typist in the Protective Inspections Depa-rtment. The appointment would be effective as of November 25, 1987. r Agenda Information Memo, December 2, 1986, City Council Meeting Page Four PUBLIC HEARINGS VACATE PORTION OF COACHMAN ROAD EXTENSION - HAMPTON HEIGHTS A. Public Hearing to Vacate Portion of Coachman Road Extension - Hampton Heights --We have received a petition from the developer of the Hampton Heights Addition to vacate that portion of Coachman Road that has been abandoned through its realignment as a part of the Hampton Heights subdivision. Enclosed on page is a map showing the location of that portion of Coachman 40 Road to be vacated. It should be noted that only the road right- of-way is being vacated and the City is retaining drainage and utility easement sufficient to cover its existing utilities. All notices have been published in the legal newspaper and sent to all potentially affected utility companies. As of this date, staff has not received any objections to this proposed vacation. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a portion of Coachman Road Extension through the Hampton Heights and authorize the Mayor. and City Clerk to execute all related documents.. I V1 I i3rld 63-TUY 3 •-1r I PROPOSED ROADWAY EASEMENT VACATION DESCRIPTION .1.11 Ell That part of recorded easement Document No. 6214640 described as follows: A perpetual easement for roadway purposes over, under and across the east 30.00 feet of the west 530.00 feet of the north 1742.4 feet of said east half of the northwest quarter (E 3� of NA) . "Gay ISHI'd SIHS13H Ail/6I S 7 I 'N' sit 2 V1 I i3rld 63-TUY 3 •-1r I PROPOSED ROADWAY EASEMENT VACATION DESCRIPTION .1.11 Ell That part of recorded easement Document No. 6214640 described as follows: A perpetual easement for roadway purposes over, under and across the east 30.00 feet of the west 530.00 feet of the north 1742.4 feet of said east half of the northwest quarter (E 3� of NA) . Agenda Information Memo, December 2, 1986, City Council Meeting Page Five PROJECT 482. NANCY CIRCLE - STREETS B. Project 482, Nancy Circle - Streets --In response to a petition received by the residents on Nancy Circle to upgrade this gravel road cul-de-sac to City standards with bituminous surfacing and.concrete curb and gutter, the Council authorized the preparation of the Feasibility Report which was presented at • the November 6 meeting with the public hearing being scheduled for December 2. Enclosed on pages through- /� is a copy of the Feasibility Report for the Council^s infir-mation and reference during this public hearing. All notices have been published in the legal newspaper and sent to all property owners proposed to be assesseed under this project. Our consultant engineer will discuss the details of this project and be available to answer any''questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 4'82 (Nancy Circle - Streets). • • REPORT FOR NANCY CIRCLE STREET IMPROVEMENTS PROJECT No. 482 EAGAN, MINNESOTA 1986 FILE No. 49402 BO'NESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL, MINNESOTA Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 W. Trunk Highway 36 St. Paul, MN 55113 612-636.4600 October 22, 1986 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Nancy Circle Street Improvements Project No. 482 Our File No. 49402 Dear Mayor and Council: Engineers & Architects Ono G. Bonnnuu, P.E. Nubrn W. N., P.E. Jwryh C. Andrrlik. P.E. Bla fJ d A. Lemhrrh, P.E. Richard E. Tumrr, P.E. Juma C. Ohun, P.E. Glrnn R. Cook. P.E. Krish A. Gwdun, P.C. Th. E. N.,, P.E. NhNurd W. Fwlrr, P.E. Noon G. SchuNrhl. P.E. M..,in L. Surmlu, P.E. Uuno/d C. B....N'. P.£. J,,ry A. Bourdun. P.E. Murk A. Nawun, P.E. Trd K. FWd. P.E. Mn'hod T. Noulmunn, E£ Nub" N. P/�1Jr"r. VE. m o. Lwkmu. P.E. Th.. W. P"rrsun, P.E. MirhW C. Lynch, P.E. K,. L. Willa. P.E. Jomn R. Muland. P.E. Krnnrlh P. Andrrsun, P.E. A'rilh A. &,h nn, P.E. Murk R, MI.. P. E. Rub"C. Nuark, A.I.A. Thw w E. Anhw, Y.S. &uu L. Tuunk, P.E. Churl. A. EmL.. Lm M. Powhky Harlon M. oh. Sawn M. EMdm Enclosed is our report for Nancy Circle, Project No. 482. This report covers street improvements and includes a preliminary assessment roll. We would be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss any aspect of this report. Yours very truly, EON4STROO, ROSENE, ANDERLIK ti ASSOCIATES, INC. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Mark A. Hanson 7 Date: October 22, 1986 Approved by: 1 , epartment of Public Works Date: // ,7- 0117e /0 30 Year Annivers^ry Reg. No. 14260 • • Mark A. Hanson MAH:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Mark A. Hanson 7 Date: October 22, 1986 Approved by: 1 , epartment of Public Works Date: // ,7- 0117e /0 30 Year Annivers^ry Reg. No. 14260 • • SCOPE: This project provides for street improvement of Nancy Circle east of Nichols Road within Tousignant's First Addition. The proposed improvement would include upgrading Nancy Circle to City of Eagan residential street stan- dards with concrete curb and gutter and bituminous paving. Nancy Circle is abutted by six single family, platted parcels. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the Master Street Plan for the City of Eagan. The project can best be carried out as one contract. DISCUSSION: Nancy Circle is an existing 26' wide gravel street ending in an ® approximate 35' radius cul-de-sac. Water main and sanitary sewer for Nancy Circle were installed under the 1971 City Improvement Project No. 64.. In 1979 storm sewer was installed east of Tousignant's First Addition with a catch basin manhole located as indicated on Figure 1. For this project, it is porposed to upgrade Nancy Circle to a 28' wide bi- tuminous street and 40' radius •bituminous cul-de-sac with concrete curb and gutter. In addition, it is proposed to construct a catch basin and storm sewer line from the east end of the cul-de-sac to the existing catch basin manhole. ® It is assumed, for purposes of this report, that the existing aggregate base is not of sufficient depth and cross-section to be fully utilized in the upgrading of the street. Minor excavation of the street will be required to bring it to proper elevation and cross section. Therefore, we have estimated installation of an additional 4+ inches of aggregate base along with a minor amount of common excavation required for curb installation. However, as part of the preparation of the plans and specifications, a more detailed analysis will be accomplished to better evaluate the depth and cross section of the ex- isting aggregate base to determine the amount of additiona base required. Page 1. 0117e EASEMENTS: A 10' storm sewer easement along with a temporary construction easement will be required over either lot 3 or 4 depending on where the storm sewer is located. AREA TO BE INCLUDED: Assessment and Construction Area Lots 1-6, Block 1, Tousignant's First Addition COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. The total estimated project cost is $32,770 which includes contingencies and all related overhead but no easement acquisition is costs. Overhead costs are estimated at 30% and include legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against the benefited properties. A preliminary assessment roll is included in Appendix B located at the back of this report. All 'costs will be revised based on final costs. The assessments will be .spread over a period of 15 years. The interest rate will be based upon the latest bond sale at the time of the final assessment hearing. It is proposed to assess the project costs equally on a per lot basis to all lots within Tousignant's First Addition. • REVENUE SOURCES: Revenue sources to cover the cost of this project are esti— mated to be as follows: Street Assessment TOTAL ................ Project Cost Revenue $32,770 $32,770 $33,770 $32,770 Balance All costs for this project are proposed to be assessed; therefore, there are no funds required from the major street fund. Page 2. 0117e �v • • PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Construction Completion Final Assessment Hearing First Payment Due with Real Estates Taxes 0117e Page 3. /3 November 6, 1986 December 2, 1986 Winter, 1987 Spring, 1987 Summer, 1987 September, 1987 May, 1988 APPENDIX A PRELIMINARY COST ESTIMATE NANCY CIRCLE STREET IMPROVEMENT PROJECT NO. 482 LUMP SUM Clear 6 Grub @ L.S. $ 200 150 Cu.yds. Common Excavation @ $5.00/cu.yd. 750 50 Cu.yds. Subgrade correction @ $5.00/cu.yds. 250 1 Each Catch basin @ $900.00/each 900 80 Lin.ft. 12" RCP Storm Sewer @ $35.00/lin.ft. 2,800 1 Each Cut—in to existing CBMH @ $300.00/each 300 300 Ton Class 5 Aggregate Base (streets) @ $7.00/ton 2,100 50 Ton Class 5 Aggregate Base (driveways) @ $10.00/ton 500 90 Ton 2331 Bituminous Base Course @.$13.50/ton 1,215 90 Ton 2341 Bituminous Wear Course @ $14.50/ton 1,305 11 Ton Bituminous Materia_1 for Mixture @ $180.00/ton 1,980 50 Gals. Bituminous Material for Tack Coat @ $1.50/gal. 75 550 Lin.ft. B618 Concrete Curb 6 Gutter @ $6.00/lin.ft. 3,300 130 Sq.yds. 6" Concrete Driveway @ $30.00/sq.yd. 3,900 130 Sq.yds. 2" Bituminous Driveway @ $12.00/sq.yd, 1,560 1 Each Adjust'G.V. Box @ $75.00/each 75 1,400 Sq.yds. Sod w/topsoil @ $2.00/sq.yd. 2,800 TOTAL $24,010 +5% Contingencies 1,200 $25,210 +30% Legal, Engrng., Admin. 5 Bond Interest 7,560 TOTAL............................................. $32,770 Page 4 0117e i APPENDIX B PRELIMINARY ASSESSMENT ROLL NANCY CIRCLE STREET IMPROVEMENT PROJECT NO. 482 Parcel Description No. Lots Tousignant's First Addition Lots 1-6, Block 1 6 0117e Page 5. /J-7/ Total Rate/Lot Assessments $5,462 $32,770 w Z) z w Q N J O U r4 2 3 PROP SED STOR SEWER NANCY CI R LE I A j -EXISTING 42' STORM I SEWER A I PROPOSE10 STREET IM ROVEMENT B618 CONCRETE CURB & GUTTER 30' BACK" 0 BACK . 6 5 4 TOUSIGNANT'S Ist. ADD. NANCY CIRCLE STREET IMPROVEMENT PROJECT No. 482 EAGAN, MINNESOTA BONESTR00, ROSENE, ANDERLIK do ASSOCIATES, INC. Engineers do Architects St. Paul, Minnesota Date: Oct. 86 Comm. 49402 11 Fig. No. 1 Agenda Information Memo,, December 2, 1986, City Council Meeting Page Six PROJECT 483 . SQPERAMERICA/SPLASHLAND - TRUNK WATER MAIN C. Project 483, S uperAmer ica/Spl ash land - Trunk Water Main --With the proposed development of the Splashland Addition, the developer was going to install the required 12 inch water main from Cedar Avenue through this development to his connection at Trunk Highway 13. Because this would have involved an inner connection between two major pressure zones in the City, the • developer petitioned for the installation of the appropriate pressure reducing station. Subsequently, the developer has withdrawn from his proposed development and will no longer be installing the required 12 inch trunk water main. Therefore, the petition was expanded to incorporate this 12 inch water main in addition to the pressure reducing station to service not only the future development of the Splashland property, but adjacent properties'as well. Enclosed on pages �through is a copy of the Feasibility Report for the Council's -information and reference during this public hearing. All notices have been published in the legal newspaper and sent to all property owners proposed to be assessed under this project. Representatives of our consultant engineering firm will be • available to discuss this project and answer any questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 483 (Super-America/Splashland - Trunk Water Main). 17. FOR SUPERAMERICA • (SPLASIILAND WATER PARK TRUNK WATER MAIN IMPROVEMENTS • PROJECT.No.483 EAGAN, MINNESOTA 1986 FILE NO. 49403 BONESTROO, ROSENE, ANDERLIK 81 ASSOCIATES, INC. ENGINEERS & ARCHITECTS ST. PAUL, MINNESOTA SCOPE: This project provides for the construction of trunk water main improve- ments along Sibley Terminal Drive in the vicinity of Superamerica. The project area is north of Diffley Road between Old Highway 13 and Cedar Avenue Freeway. The area is zoned agriculture and general business. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the toaster Utility Plan for the City of Eagan. The project can best be carried out as one contract. DISCUSSION: This project provides for the construction of a 12 inch trunk water main and a pressure reducing station. The 12 inch trunk water main will connect an existing trunk stub along the west side of the Cedar Avenue Freeway • north of Diffley Road to the existing trunk main at the intersection of Sibley Terminal Drive and Old Highway 13. The main will be located along the south side of Sibley Terminal Drive. In addition, a water service will be installed to Parcel 010-52 (Buckeye Gas Products Company). The pressure reducing station will be located within the boulevard area of Old Highway 13. The station will be required to control the pressure within the area after the looping of the existing 12 inch trunk main is completed. The water pressure will be controlled between the high pressure zone and the intermediate • pressure zone at an elevation of 950. AREA TO BE INCLUDED: The construction and assessment areas will be: Construction Area SW 1/4 Section 19 Parcel 015-50 Parcel 010-52 Parcel 011-54 Parcel 011-57 Group W Addition 011le Assessment Area SW 1/4 Section 19 Parcel 015-50 Parcel 011-51 Parcel 011-54 Parcel 011-57 Parcel 010-52 Parcel 013-56 Group W Addition S S W Industrial Acres, Block 1 Lot 1 Lot 2 Outlot A EASEMENTS: Permanent and temporary construction easements will be required over Parce1.015-50 for cosntruction of the main from the existing stub along the west side of the freeway to Sibley Terminal Drive. Easements will be obtained as part of the platting of. Parcel 015-50 with no additional. anticipated coat to the project. PERMITS: Construction permits from Mn/DOT will be required for construction along the freeway and within Old Trunk Highway 13 right-of-way. COST ESTIMATE: A detailed cost estimate is presented in Appendix A located at the back of this report. A summary of these costs is as follows: Pressure Reducing Station $21,840 • Trunk Water Main 74,260 Water Service 1,210 TOTAL $97,310 The total estimated project cost is $97,310 which includes contingencies and all related overhead. Overhead costs are estimated at 30 percent and include legal, engineering, administration and bond interest. ASSESSMENTS: Assessments are proposed to be levied against benefited properties and a preliminary assessment roll is included in Appendix B. The ® assessments are' proposed to be spread over a period of 15 years. The interest rate will be based upon the latest bond sale at the time of final assessment hearing. WATER MAIN: It is proposed to assess properties that abut Sibley Terminal Drive a lateral benefit from trunk where no Lateral benfit has been previously assessed. Where it has been previously assessed, 150' corner lot credits would be applied. Trunk area water assessments are proposed to be assessed against 011le those areas not previously assessed under other projects. These areas are indicated on the attached drawings. The water service is proposed to be assessed to the property that is served with the final assessment based on actual construction costs. Trunk assessment rates in effect at the time of this report are as follows: Lateral Benefit from Trunk Water Main Commerical and Industrial $39.14/F.F. Trunk Area Water Main .Commercial and Industrial $3,020/Ac. REVENUE: Revenue sources to cover the cost of this project are as follows: Item .'Project Cost Revenue Balance Pressure Reducing Station. $21,840 Trunk Water Main .74,260 'Water Service 1,210 Trunk Area Water Assessment $167,519 Lateral Benefit Assessment 99,484 Service Assessment. 1,210 $97,310 $268,213 +$170,903 There will be a remaining balance of $170,903 from this project to be added to the Trunk Water Main Fund. Z� 3 - 011le U u • L PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Receive Bids/Award Contract Construction completion Assessments Hearing First Payment Due with Real Estate Taxes 011le - 4 - Z, Z— November 6 December 2 Spring 1987 Summer 1987 Fall 1987 Winter 1987 May 1989 APPENDIX A PRELIMINARY COST ESTIMATE SUPERAMERICA (SPLASHLAND WATER PARK) TRUNK WATER MAIN PROJECT NO. 483 A. PRESSURE REDUCING STATION LUMP SUM Pressure Reducing Station @ L.S. LUMP SUM Surface Restoration @ L.S. + 5% Contingencies + 30% Legal, Engrng., Admin. 6 Bond Interest TOTAL PRESSURE REDUCING STATION ......... B. TRUNK WATER MAIN LUMP SUM Clear and Grub Curb and Street @ L.S. 30 L.F. Remove Concrete Curb and Gutter @ $5.00/L.F. 80 S.Y. Remove Bituminous Surfacing @ $2.00/S.Y. 1,700 L.F. 12" DIP Water Main @ $21.00/L.F. 30 L.F. 6" DIP Water Main @ $15.00/L.F. 1 Each 12".x 12".Wet Tap w/ Gate Valve @ $2,000.00/Each 2 Each 12" Butterfly Valve @ $750.00/Each 3 Each 6" Resilient Wedge Gate Valve @ $350.00/Each 1 Each Salvage and reinstall 12" DIP Plug @ $150.00/Each 3,200 Lbs. ' Fittings @ $1.00/Lbs. 3Each Hydrant @ $1,000.00/Each 20 L.F. .Salvage & Reinstall Chain Link Fence @ $10.00/L.F. 30 L.F. B618 Concrete Curb. 5 Gutter @ $7.00/L.F. 80 S.Y. Bituminous Surfacing @ $25.00/S.Y. 20 L.F. Salvage b Reinstall 12" RCP @ $20.00/L.F. 1,730 L.F. Mechanical Trench Compaction @ $1.00/L.F. 2 Acres Seed @ $1,000.00/Acre + 5% Contingencies + 30% Legal, Engrng., Admin. 6 Bond Interest TOTAL TRUNK WATER MAIN .................. 5 - 011le 7-3 $15,000 1,000 $16,000 800 $16,800 5,040 • $21,840 $ 500 150 160 35,700 450 2,000 1,500 1,050 150 3,200 • 3,000 200 210 2,000 400 1,730 2,000 $54,400 2,720 $57,120 17,140 $74,260 C. WATER SERVICE 60 L.F. 1" Type "K" Copper Water Service @ $7.00/L.F. $ 420 1 Each 1" Corporation Stop @ $30.00/Each 30 1 Each 1" Curb Stop @ $80.00/Each 80 30 Ton Cl. 5 Aggregate, 100% Crushed Quarry Rock @ $10.00/Ton 300 60 L.F. Mechanical Trench Compaction @ $1.00/L.F. 60 $ 890 + 5% Contingencies 40 • $ 930 + 30% Legal, Engrng., Admin. 6 Bond Interest 280 • 011ie TOTALWATER SERVICES ............................... $1,210 APPENDIX B PRELIMINARY ASSESSMENT ROLL SUPERA14ERICA (SPLASHLAND WATER PARK) TRUNK WATER MAIN IMPROVEMENT PROJECT NO. 483 A. TRUNK AREA WATER MAIN ASSESSMENT Parcel Description Area (Acre) SW 1/4, Section 19 Total Rate/Acre Assessment Parcel 015-50 8.64 $3,020 $ 26,093 Parcel 011-54 8.96 3,020 27,059 Parcel 011-57 20.17 3,020 60,913 Parcel 011-51 1.86 3,020 5,617 Parcel 013-56 0.15 3,020 453 S & W INDUSTRIAL ACRES, BLOCK 1 Lot 1 8.62 $ 3,020 $ 26,032 Lot 2 6.83 3,020 20,627 Outlot A 0.24 3,020 725 TOTAL ............. $167,519 B. LATERAL BENEFIT ASSESSMENT Assessable Total Parcel Description Footage Rate/F.F. Assessment (Front Foot) SE 1/4, SECTION 19 Parcel 015-50 1200 (1) 39.14 $ 46,968 Parcel 010-52 215 (2) 39.14 8,415 Parcel 011-54 50.47 39.14 1,975 Parcel 011-57 730.29 (2) 39.14 28,584 Group W Addition 346 (3) 39.14 13,542 TOTAL....... $99,484 7 - 011le L—� (1) Front footage only for portion of parcel SE of Sibley Terminal Drive. Actual footage to be determined based on finallocation of water main. (2) Corner lot credit of 150' applied. (3) Unbuildable and corner lot credits of 504' applied. C. SERVICE ASSESSMENT Total Parcel Description Number Services Assessment Parcel 010-52 1 $1,210 • 011le 8 - G� Parcel Description SW 1/4, SECTION 19 Parcel 015-50 Parcel 011-54 Parcel 011-57 Parcel`011-51 Parcel 013-56 Parcel 010-52 Group W Addition SUMMARY PRELIMINARY ASSESSMENT ROLL PROJECT NO. Trunk Area Lateral Benefit Service 26,093 46,968 27,059 1,975 60,913 28,584 5,617 453 8,415 13,542 S & W INDUSTRIAL ACRES, BLOCK 1 Lot 1 26,032 Lot 2 20,627 Outlot A 725 011le 9 - z7 1,210 TOTAL............. Total Assessment 73,061 29,034 89,497 5,617 453 9,625 13,542 26,032 20,627 725 268,213 E • at•a I..Y 1 1 1 PR O: RED CIb • 1 W N 2 J Q4 L EXISTING WATER MAIN EXISTING PRESSURE. REDUCING STATION 1 CPO 3 a w ATIO AO&S ' // YtRI N■ I I PROPOSED 12 DIP WATER MAIN I ■ I . •d .ar d o■.n W I C] r® c� I� I � ASSESSMENTS LEGEND 1z ® TRUNK AREA "■' IQ D No. 30 --- LATERIAL BENEFIT DIF FL ROAD ry ma ma Y■a SUPERAMERICA (SPLASHLAND BONESTROO, ROSENE. ANDERLIK WATER PARK) Engineersem& Architects IUNK WATERMAIN IMPROVEMENTS St. Paul, Minnesota PROJECT NO. 483Date: NOV. ee -]L FIG. 1 EAGAN, MINNESOTA Comm. 49403 Z m y -- CARNELWN LANE 5 �xr1P� 1O a CEDAR 1 1 . I ■ L-- SAPPHIRE LANE 4 a• ` I 1 ■ OPME I I 1 SUPERAMERICA (SPLASHLAND BONESTROO, ROSENE. ANDERLIK WATER PARK) Engineersem& Architects IUNK WATERMAIN IMPROVEMENTS St. Paul, Minnesota PROJECT NO. 483Date: NOV. ee -]L FIG. 1 EAGAN, MINNESOTA Comm. 49403 Z Agenda Information Memo, December 2, 1986-, City Council Meeting Page Seven CONDITIONAL USE PERMIT/PYLON SIGN FOR ABF FREIGHT SYSTEMS A. Conditional Use Permit (ABF Freight Systems) for a Pylon Sign for a Truck Company on Lots 3 - 6, Plainview Addition --A public • hearing was held before the Advisory Planning Commission at their last regular meeting held on October 28, 1986 to consider a Conditional Use Permit application submitted by ABF Freight Systems for a pylon sign located along Lexington Avenue, north of the E -Z Airpark facility. The Advisory Planning Commission is recommending approval of this application. This item was reviewed by the City Council at their November 1-8 meeting. There were a number of questions raised about the pending assessments that will be assessed against ABF Freight Systems as a condition of the pylon sign approval. Due to the absence of the applicant, this item was continued until the December 2, 1986 meeting. The applicant has been notified and is planning to be present. For additional information on this item refer to the planning 40 depa tment report. A copy is enclosed on pages _136 through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Conditional Use Permit as presented by ABF Freight Systems for a pylon sign. Z� CITY OF EAGAN ®ASSESSMENTS: Lots 3, 4, 5, and 6 of the Plainview Subdivision were assessed the following trunk area assessments: Project # Description Usage 12 Sanitary Sewer Trunk Commercial 14/179 Water Area Commercial (1) 302 Storm Sewer Trunk Commercial The following assessments are proposed as a condition for the issuance of the conditional use permit: Description Project # Usage Rate Quantity Amount Trailway C/I $11.81/FF 485 FF $ 5,727.85 Street C/I 78.45/FF 485 FF 38,048.25 Storm Sewer Trunk (1) 302 C/I $ .075/SF 74,693 SF 5,601.98 (1) To correct the understatement of areas when Project #302 was assessed. 30 SUBJECT: CONDITIONAL USE APPLICANT: ABF FREIGHT SYSTEMS LOCATION: LOTS 3-6 PLAINVIEW ADDITION, NW 1/4 SECTION.2 EXISTING ZONING: L. I. (LIGHT INDUSTRIAL) DATE OF PUBLIC HEARING: OCTOBER 28, 1986 DATE OF REPORT: OCTOBER 17, 1986 REPORTED BY: PLANNING DEPARTMENT •APPLICATION SUMMARY: An •application has been submitted by ABF Freight Systems requesting a Conditional Use Permit for a pylon sign located along Lexington Avenue just north of the E -Z Airpark facility. The proposed. interior lighted pylon will be 22' tall with a two sided 6' x 8' (42 sq. ft.) signage area. This sign will be a minimum 300' from the E. Z; Airpark pylon and 10' within the property as Code requires. On December 3, 1985, the City Council •approved a Conditional Use for outside storage of vehicles at this location. At that time a condition required an updated Landscape Plan approved' by City Staff. A plan was submitted, approved, but not implemented by the owners. ®ASSESSMENTS: Lots 3, 4, 5, and 6 of the Plainview Subdivision were assessed the following trunk area assessments: Project # Description Usage 12 Sanitary Sewer Trunk Commercial 14/179 Water Area Commercial (1) 302 Storm Sewer Trunk Commercial The following assessments are proposed as a condition for the issuance of the conditional use permit: Description Project # Usage Rate Quantity Amount Trailway C/I $11.81/FF 485 FF $ 5,727.85 Street C/I 78.45/FF 485 FF 38,048.25 Storm Sewer Trunk (1) 302 C/I $ .075/SF 74,693 SF 5,601.98 (1) To correct the understatement of areas when Project #302 was assessed. 30 ABF FREIGHT SYSTEMS - CONDITIONAL USE. PAGE 2 CONDITIONS• 1. Implementation of the previously submitted Landscape Plan, approved on December 3, 1985. 2. The one time Sign Fee of $2.50/square foot. 3. All applicable Sign Ordinances. 4. The applicant shall either pay the assessment amounts or execute a waiver of hearing to have them spread as special assessments. E • A"MiNV g6Vv OW 1.J,�lt (. c Q LICK p�KC wl'V i E.' DFEY 3v AyTTq �f+i4AlY � �R ' - � RaaAKj-PfA.OVG CCM wDp. rE-yuu TC W.TiYL. �}YVC. al1C- Py+T. M�YER !YE �. 4nnR2 a.wrvvnur� (Dour c+v e� Duro IlVPMaO DT� TYJ'T PVF¢ ).R:OA Bei IJ l0 fSTrN MR8?SL. -� Goo .w LJ.YE� DF VK..nlE9 �,w u.uro 4 cora m r c�src- A z• vnose aaw. DML. p�CCFLLl YIT� �rGIPIBO � /1WJf11w' GN— J� PLANTING DETAIL' aA-0 1a-A�1,ae- MY 4+ I -DCW O.C. `r+�rrNh uues� t' O.C. TW /NWif✓ -s ��BUILDIN w. -?p � _N+xW inywD(L� ��wxw, uw uR NfEi 2750 SO. LEXINGTON - PLANTING PLAN S FENCE LAYOUT U U 1 COMMON NAME BOTANICAL NAME isizE I TYVE A M WPW N � "A R�MW» RNYM.vN.W+h %N')lWJJf '2lR(M' LK'- ce I ■ L wm4hy NYLL ir1I1 RKNYVfA avt to C 4 WLNLO &1 m V?" MMA N eAlk) ILUZA v VD 0 1 e^m �P (onAri 1TOIT i]WA fl.^Ar Lh In M n L1l Nf PLANT FENCE 18 1 1a AMa. OIAYATE) r(� )AORIRY LOS � � f eua� r_� • APC Minutes October 28, 1986 Harrison moved, the November meeting Planning Commission further information the Commission that meeting and the pr days to review the necessary, at the n were specifically acre and the highris , zoning in light of the Comprehens v problems with requests for additional information was requested from st Agreement and the maximum density all that may have occurred. All voted in Voracek seconded the motion to continue There was discussion in regard to continue the matter on it own be n essary at the next meeting. I[ the applicant had requested the pre m tint, and thus the. Co ission request or rezoning, call' g for ext Plannin Commission mee ing. Sta directed to address the ' sue of den e building i addition t the need f the application to the ability of the initiative, should was the opinion of continuance at this would still havii 60 a continuance,` if ff and the developer dens of 25 units per or more commercial id Amendment process, and City-wide tial zoning. In addition, further in regard to the Blackhawk Park PUD thereunder, and any density swaps ADVENT UNITED METHODISZ CHURCH - USE PERMIT The public hearing in rega to the reque of Advent United Methodist Church ,for conditional use per it for a sign in exc ss of 7 feet in height was then convened by Chairper n McCrea. Mr. Dale unkle indicated that the proposed sign met all City rdinance requirements, rel tive to signs. There being no appearance o/Hai alf of the applicant or he public, the public hearing was closed. son moved, Wilkins seconded th motion to recommend approval of the condiuse permit for the 25 foot sign made of Cedar with two signage areas ofimately 4 feet in width, subject the condition that the sign meet all City Code requirements, including set back from lot lines. All voted in favor. ABF FREIGHT SYSTEMS - CONDITIONAL USE PERMIT The next public hearing of the evening was convened by Chairperson McCrea upon the application of ABF Freight Systems for a conditional use permit for a pylon sign, 22 feet in height, with two 6 by 8 foot signage areas on Lots.3 through 6, Plainview Addition in the northwest quarter of Section 2. City Planner Runkle explained that the application was necessary because the sign exceeded a 7 foot height limitation, and he provided the history of the use of this parcel of property. He also indicated that the sign was 380 feet from the nearest pylon sign owned by E-2 Airpark. The developer was present but made no presentation. There was no one from the public requesting a hearing. At the Commission's request, Mr. Runkle pointed out that the landscape plan would be completed or a bond submitted for completion of it as a condition to issuance of the conditional use permit. Mr. Colbert addressed the issue of the $49,000.00 in assessments which had been previously overlooked when improvements were installed for the benefit of this parcel. The applicant indicated that he had just received this information and was forwarding it to the owner's Corporate office. 3V- 2 APC Minutes October 28, 1986 Harrison moved, Hall seconded the motion to recommend approval of the conditional use permit, subject to the following conditions: 1.. Implementation of the previously submitted Landscape Plan, approved on December 3, 1985. 2. There shall be a one-time Sign Fee of $2.50 per square foot. 3. All applicable Sign Ordinances shall be adhered to. 4. The applicant shall either pay the assessment amounts or execute a Waiver of.Hearing to have them spread as special assessments. All voted aye. OPUS CORPORATION - WAIVER OF PLAT • Chairperson McCrea then convened the hearing in regard to the request for waiver of plat by Opus Corporation for Lots 6 and 14, Eagandale Center Industrial Park, and Lot 3, 'Block 1, Eagandale Center Industrial Park No. 7, to combine Tract "A" with the parcels north of Tr t "B" for a road in Tract "C" as a separate parcel located in part of the outhwest quarter of Section 3, east of Pilot Knob Road, off of Eagandale Blv City Planner Runkle introduced the proposal, adv'sing that the c -de-sac had been constructed, . although not deeded over to he City. Due to he need for the cul-de-sac and existing construction, it had ecome a'house- eeping issue to make sure that the street would be deeded t the City and that the leftover parcel be attached to an existing parcel Hall mov d, Harrison seconded the motion to recommend approval of the waiver f platsubject to all applicable code provisions and a park dedication a of .02 per square foot. All voted yes. NORTHWESTERN BELL "PHONE - WAIVER OF PLAT 0 Chairperson McCrea then conv ed he public hearing in regard to the application of Northwestern Bell elepho a for a waiver of plat to split a .11 acre parcel from Parcel No. 022-26 or a utility building located in the northwest quarter of Section 2 , we at of D\wa d, abutting County Road #30. Mr. Dale Runkle advised the ommission te exhibit packet was in.error and indicated that the p rcel was somewrger in size. He also advised that the building is under construction anthe other permits had been obtained. It appeared t t the waiver ot was a house -keeping issue to allow ownership of th parcel by Northweell. Mr. Michael Minenko was present as attorney fo Northwestern Bell Mr. Robert Dokken: Mr. Dokken indicated that./the original condise permit was requested in December of 1985 froth the Planning Commissd proved by the City Council in. February of 1986 with the recommendatit t parcel size be increased to allow for setbacks. The waiver of plateede in order to record the deed. There was no one present to object to the proposal and the public hearing was closed. Harrison moved, Wilkins seconded the motion to recommend approval of the waiver of plat, subject to the condition that adequate landscaping be provided for all Northwestern Bell substation sites in the City of Eagan. All voted yea. 3 k} •,y': H:.4 Agenda Information Memo, December 2, 19'86, City Council Meeting Page Eight KENNEL LICENSE RENEWALS B. Kennel License Renewals --There are several kennel licenses that are in order for renewal consideration by the City Council. A list of these licenses and the number of dogs that were authorized for each location is enclosed on page 0-7 . • There have been several complaints, including a formal complaint by residents adjacent to the Abel's, about barking dogs. The complaints were made to City Hall and the Eagan Police Department at the time the City contracted with Abel's to operate the City's animal pound. The animal pound was relocated from the Abel's property to Lakeside Animal Hospital as of November 1, 1986. Since November 1, there have been no complaints at City Hall or the Policpartment regarding the Abel's kennel, see attached memo on page— from Captain Geagan regarding the Abel kennel license. A letter was sent to Mr. Robert, swanick of Orrin Thompson Homes stating that the kennel license for M,r. and Mrs. Abel would be acknowledged for the remainder of 1986. If there was a problem with dogs barking, residents could present their objections to the reissuance of the kennel license at a December meeting. Residents are aware of the December 2 date for considering the ,kennel license. For a copy of that letter, refer to pages through _4//�. • ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the kennel licenses as presented for annual renewal. 1�� MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT WITT DATE: NOVEMBER 24, 1986 SUBJECT: KENNEL LICENSE RENEWALS - 1987 The following kennel license renewals are submitted for Council approval: William & Kim Abel 3506 Lexington Ave. S. Kathleen Glibertson 3995 Dodd Road Janis MacKimm 1690 County Rd. 30 ® Donald Sandberg 1560 Yankee Doodle Rd. ,:37 Licensed in 1978. Approval was given for 4 kennel and 2 house dogs. Licensed in 1983. Approval was given for 6 bassett hounds. Licensed in 1980. Specific approval given for 20-25 dogs; basset hound's, Russian wolf- hounds, Scottish terriers, dobermans, etc. License in conformance. Licensed in 1971. Approval was given for 4 - 6 German shorthairs. police department JAY M. BERTHE cdimI.r von.. PATRICK J. GEAGAN ndmimn... KENNETH D. A52MANN ow,.,I—C..mll 3830 Pilot Knob Road Eagan, Minnesota 55122 November 26, 1986 TO: Thomas Hedges, City Administrator FROM: Patrick Geagan, Captaih' SUBJECT: APPLICATION FOR KENNEL RELICENSING BY WILLIAM ABEL On 11/1/86 the city moved it's impounded animals from Bill Abel's kennel at 3506 Lexington Avenue to Lakeside, Animal Hospital. I have researched our files and have not been able to find any com- plaints from Abel's neighbors since we've moved the kennel. I called DTs. Judy Orchard and Mr. Wittles,, who live, adjacent to the property. They said the dogs continue to bark and they still find it irritating and a nuisance. Patrick Geagan Captain PG/kg 3� THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY ya_ 3830 PILOT KNOB ROAD, P.O. BOX 21199 EAGAN, MINNESOTA 55121 PHONE; (612) 454-8100 October 9, 1986 MR ROBERT J SWANICK, EXEC V PRES ORRIN THOMPSON HOMES 1712 HOPKINS CROSSROAD MINA MN 55313 Re: Petition to Consider D Animal Pound at 3506 L Dear Mr. Swanick: t of the Citv's BEA BLOMQUIST Mayor THOMAS EGAN JAMES A. SMITH VIC ELLISON THEODORE WACHTER Council Memb rs THOMAS HEDGES CIN Mmininrator EUGENE VAN OVERBEKE CIN Cler0. The City of Eagan received a petition several weeks ago from residents in Country Homes of Lexington Place. The purpose'of the petition was to raise a welfare concern about the noise polution caused by dogs barking at the City's animal pound located at 3506 Lexington Avenue South and operated by Mr. and Mrs. William Abel. A public: hearing was set for the October 21, 1986, City Council meeting at which time testimony would be taken and consideration given to pursuing other sites for the animal pound. I am pleased -to inform you that the City has looked for new locations and was successful in negotiating a contract with the owners and operators of the Lakeside Animal Hospital, a veterinary clinic located within the City. Mr. and Mrs. Abel have agreed to cancel their contract with the City of Eagan effective November 1 of this calendar year. As of that date, November 1, 1986, all animals picked up for impounding will be taken to the new location. As a result of this action, the City Council is removing the public hearing from the October 21 agenda as originally scheduled. The contract between the City of Eagan and Lakeside Animal Hospital will be ratified by City Council action at the October 21 meeting. Since Mr. and Mrs. Abel have a kennel license valid through the remainder of this calendar year, they will be given an opportunity from November 1 through the month of December to continue operating a kennel. During the month of December when the kennel licenses are given consideration for renewal for 1987,. the City would accept any testimony by residents if there is still a problem remaining at the Abel'sresidence with the barking of dogs. Any testimony and input at that time would be considered by the City Council as they make their decision regarding the renewal of a kennel license. THE LONE OAK TREE... THE SYMBOL STRENGTH AND GROWTH IN OUR COMMUNITY LETTER TO ROBERT SWANICH OCTOBER 9, 1986 PAGE TWO On behalf of the Eagan City Council, we are hopeful that this action will minimize, if not eliminate, the noise polution that the Lexington Place neighborhood has experienced during this past calendar year. Sincerely, Thomas L. Hedges City Administrator cc: Pat Geagan, Administrative Captain, • Eagan Police Department TLH/kf f • Agenda Information Memo, December 2, 1986, City Council Meeting Page Nine RESOLUTION/ESTABLISHMENT OF FEES FOR CITY SERVICES A. Resolution Establishing Fees for Various City Services for 1987--A list of City fees including assessment rates,, utility billing rates for water and sewer services, and building permits are among the several -page list of fees that are considered for adjustment in 1987. The fees were presented and discussed at length by the Director of Finance, City Administrator, and City • Council at a special workshop session held on November 24, 1986. There was a reduction proposed by the City Council of the building permit fees, and questions raised throughout the discussion and evaluation of the list of fees which have been addressed by the Director of Finance. For a copy of his memo and resol,oution to adopt the fees, refer to pages_ through S For a copy of the 19'87 fee schedule as recommended by the City staff and adjusted by the City Council, refer to pages NSA through ACTION TO BE CONSIDERED ON THIS ITEM': To approve or deny the resolution establishing the fees for various City services for 1987. 7� MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: NOVEMBER.26, 1986 SUBJECT: FEE SCHEDULE Please find attached the revised fee schedule based on our discussion and subsequent direction from the Ctiy Council at the special meeting of November 21, 1986. The purpose of this memo is to highlight the changes that were made and to provide additional background on the questions that were asked. I have added the false alarm fees outlined in the City Code to the fee schedule again for the purpose of consolidating all fees • in one document. There is no change in amount. The bingo investigation fee should have been listed as gambling, and has been changed accordingly. Per the State Charitable Gambling Board, the investigation fee relates to all gambling activities and would therefore be proper as it relates to the Eagan pull tab ordinance. I have discussed the contractors licensing situation with Dale Peterson. It is his opinion that it would be very difficult to try to license any subcontractors because they do not apply for any permits with the City. He prefers that the general contractor remain the responsible party. It would certainly be possible to add additional categories to the licensed contractor list, it would, however, significantly increase the administrative effort, most of which would fall upon the S inspectors as they worked out in the field. The City Code presently excepts subcontractors of a currently licensed contractor, which general contractor is -responsible for all work performed. The current insurance requirement as defined in the City Code calls for liability insurance and implies that the City will be named. as an additional insured. I do not believe that has been routinely done but will be reviewed. The City Code also calls for a $5.,000 surety bond operating in favor of the City and conditional that the City will be saved harmless from any loss or damage by reason of improper or inadequate work performed by•the holder of said license. In discussing the bond', and insurance with Bruce Medvec, I have come to the conclusion that the City in accepting bonding company forms is probably not getting what the Code calls, for. He also feels that the City and not the homeowner would have to collect on the bond and would have the most success in the public health, safety and welfare area and not so much with faulty workmanship. We are clearly not getting performance bonds which run to the homeowner. • • Fee Schedule November 26, 1986 Page Two It appears that the bonding and insurance requirements are proving that the contractors can obtain the items but are not being used for anything else. Since everything except the fee is specifically set within the City Code, changes would require an amendment to the Code. If desired, I would suggest an in-depth review of the matter as a separate project. I have, reviewed the proposed building permit fees to reflect a 15 - 20$ increase as directed by the City Council. The following table is a comparison of the current and proposed new rates. 1982 - 1985 MODIFIED UBC PERMIT FEE COMPARISON TOTAL VALUATION $1 - $500 $501 - $2,000 $2,000 - $25,000 $25,001 - $50,000 $50,001 - $100,000 $100,001 - $500,000 $500,001 - $1,000,000 $1,000,001 & Up * UBC REPRESENTATIVE FEES MIDPOINT MODIFIED $ EXAMPLE 1982 1985 INCREASE No Permit Required $ 750 14.50 17.10 17.98 13,500 104.50 121.50 16.3$ 37,500 228.50 266.10 16.5% 75,000 358.00' 416.00 16.2% ,-300,000 933.00 1103.50 18.3$ 750,000 2058.00 2391.00 16.2% 2,000,000 5183.00 5328.50 2.8$ * Combined in 1982 Rates: To $100,001 & Up The building permit fees were last increased in June of 1981 when the City went from the 1964 U.B.C. table to the 1979 U.B.C. table. (There was no change in the U.B.C. tables in 1976, 1979 or 1982.) The Building Inspections Department budget has increased from $1,11,970. in 1981 to .$451,540 in the proposed 1987' budget. Assuming that the relationship between permit fees and costs in 1981 was correct, the proposed fee increase is reasonable. Staff has not had the time to complete a detailed study of costs related more specifically to individual permits although more work will be done in that area if the City Council so directs. The per head notation on plumbing fixtures relates to the number of shower heads in the property. I have discussed the question of the 58 increase in the cost of trailway construction with Tom Colbert. He noted that contractors will not guarantee any 1987 rates because of their �3 • • Fee Schedule November 26, 1986 Page Three fear of volatility in the prices. Given that uncertainty and lacking a more detailed study; I think it would be appropriate to proceed with this modest increase. I believe that covers all the questions raised, if more information is required, please let me know. Again, it is important that action be taken at the December 2, 1986 City Council meeting, so that appropriate parties can be notifiedof the changes to be effective January 1, 1987. 9A V ® Finance irector/City Clerk EJV/jeh 4 RESOLUTION ESTABLISHING FEES FOR VARIOUS CITY SERVICES, SUPPLIES AND MATERIALS WHEREAS, various sections of the City Code provide for fees to be established by Council resolution, and WHEREAS, the City has incurred increased costs in wages and materials and it is therefore necessary to increase some of the costs to cover said increases; and WHEREAS, certain fees are established in the City Code and Changes require an amendment to the Code; NOW, THEREFORE, LET IT BE RESOLVED, that the fees as listed in the attached shall be effective January 1, 1987; • CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Motion Made By: Seconded By: Those in Favor: Those Opposed: Its Cler • • Dated: December 2, 1986 • CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of December, 1986. E.J. Vanoverbeke, City Clerk City Clerk q5 FEE TYPE Final Plat SUBDIVISION AND PLATTING 1987 FEE $100.00 Require Escrow +$3/lot Deposits Per Development Escrow Policy Preliminary Plat 300.00 Rezoning and Planned Dev. 250.00 PD -Annual Review 25.00 Conditional Use Permit • Initial Renewal CUP 75.00 25.00 - Variance 50.00 Waiver of Plat 100.00 Special Permit 50.00 Excavation Permit 250.00 Assessment Search 8.00 Vacation Proceedings 300.00 Industrial Revenue Bond and Multifamily Housing Bond Processing Fee 500.00 Zoning Map 3.00 Zoning Regulations (City Code- 10.00 Chapter 11) Subdivision Regulations (City 10.00 Code -Chapter 13) Traffic Regulations (City Code- 3.00 Chapter 8) Parking Regulations (City Code- 3.00 Chapter 9) Sign Regulations 2.50 City Code Each Chapter (All 5.00 Chapters Except 8,9,11,13) Code Book 60.00 Code Book With Binder 75.00 �S A BEER, LIQUOR AND WINE Beer Application and Investigation Off -Sale License On -Sale License Temporary License Liquor • Application and Investigation Off -Sale License On -Sale License Sunday License On -Sale Club License Less than '200 201-500 501-1,000 1,001-2,000 2,001-4,000 4,001-6,000 Over 6,000 Wine Application and Investigation On -Sale License Sunday License Consumption and Display Daily Sports or Convention Duplicate License FINANCE/CLERK LIQUOR FEES 1987 FEE $ 350.00(1) 40.00 175.00 25.00 300.00(2) 200.00 3,500.00 200.00 300.00 500.00 650.00 800.00 1,000.00 2,000.00 3,000.00 200.00(1) 200.00 100.00 25.00 50.00 2.00 (1)When Wine and Beer are applied for by the same applicant, the total maximum investigation fee is $350.00. (2)Also requires an escrow deposit of $1,000.00 for five persons requiring investigation and $200 for each additional if ,the investigation is conducted within Minnesota, or $2,000.00 for five persons requiring investigation and $400.00 for each addi- tional if the investigation is conducted outside of Minnesota. x y� • E FINANCE/CLERK ADDITIONAL FEES 1987 FEE TYPE FEE Gambling Investigation $ 250.00 Cigarette License 25.00 Mechanical Amusement 1-3 Machines 25.00 4-15 Machines' 200.00 15+ Machines 400,.00 1Y X17 • • Contractors Licenses General Contractor $25.00 w/$5,000 Bond & Certificate of Ins. • Heating, Ventilating $25.00 w/$5,000 Bond & Air Conditioning & Certificate of Ins. Masonry $25.00 w/$5,000 Bond & Certificate of Ins. Swimming Pool $25.00 w/$5,,000 Bond & Certificate of Ins. Roofing $25.00 w/$5,000 Bond & Certificate of Ins. Plumbing MN Master License No. & $2;000 Bond & Certificate of Ins. • Sewer and Water MN Master License No. & $2,000 Bond & Certificate of Ins. Well Driller MN Master License No. & $2,000 Bond & Certificate of Ins. Day Care Permit (7-11) 25.00 1Y X17 • • • E FINANCE/CLERK ADDITIONAL FEES PACE 2 FEE TYPE Rubbish Hauler 1st Truck Each Additional Service Station Solicitors Trailer Permit Dog License Male or Female, Neutered or Spayed Late Fee Kennel Permit Initial Renewal Photocopies Fee Schedule Animal Pick Up Animal Impound Permit Duplication Fee Returned Check Fee False Alarm Commercial Residential 1987 FEE 40.00 20.00 50.00 25.00 25.00 6.00 • 3.00 .50/mo 50.00 25.00 .50/page 2.00 10.00 2.00/day over amount billed the City by the pound 20.00 10.00 75.00 Per False Alarm After 6 (City Code) 50.00 Per False Alarm After 6 (City Code) A- 4f .• i FEE TYPE Building Permit Demolition Permit Disposal Permit Electrical Permit Heating, Ventilating and Air Conditioning Moving Permit Plumbing and Gas Fitting Sign Permit Wind Energy, Radio and Television Tower Permit Plan Check (Valuation over $10,000) INSPECTION FEES 1987 FEE See Attached (Modified 1985 Uniform Building Code) 15.00 10.00 See. Schedule Attached See Schedule Attached 15.00 Plus Cost of Repairs and Escrow See Schedule. Attached 2.50 per S.F. See Attached (Modified 1985 Uniform Building Code) 50% of Permit Fee • • BUILDING PERMITS CITY OF EAGAN 1987 PERMIT FEES & LICENSING REQUIREMENTS PERMIT FEES - RESIDENTIAL - Fees based on modified 1985 UBC Fee Schedule 50% Plan Review Charge on all permits over $10,000. Utility Charges - collected with permit fee Sewer Availability Charge (SAC) - $625.00 Water Availability Charge (WAC) - $525.00 Water Meter - $ 67.00 Road Unit Charge - $305.00 Treatment Plant Charge - $180.00 • $1.00 - $ 500.00 -- No Permit Required • $501.00 - $ 2,000.00 -- $12.00 for the first $500.00 plus $1.70 for each additional $100.00 or franation thereof, to and including $2,000.00 $2,001.00 - $25,000.00 -- $37.50 for the first $2,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and , including $25,000.00 $25,000.00 - $50,000.00 -- $198.50 for the first $25,000,00 plus $5.20 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 - $100,000.,00 -- $328.50 for the first $50,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof to • and including $100,000.00 $100,000.00 - $500,000.00 -- $503.50 for the first $100,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof $500,001.00 to $1,000,000 -- $1,703.50 for the first $500,000.00 plus $2.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and Up -- $3,078.50 for the first $1,000,000.00 plus $2.25 for each additional $1,000.00 or fraction thereof FEES FOR APARTMENT BUILDINGS (ONE COMMON ENTRANCE & ONE LAUNDRY FACILITY) Sewer Availability Charge (SAC) - 80% of $625 x number of units Water Availability Charge (WAC) - 80,% of $525 x number of units Water Meter - N/A Road Unit - 80% of $305 x number of units b 3 D -flJ5% STATE SURCHARGE ON ALL BUILDING PERMITS Valuation of Structure Surcharge Addition or Alteration Computation $1,000,000 or Less .0005.x Valuation $1,000,001 to $2,000,000 $ 500 + .0004 x (Value - $1,000,000) $2,000,001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000). $3,000,001 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1,400 + .0001 x (Value -,$4,000,000) $5,000,001 and Up $1,500 + .0005 x (Value - $5,000,000) -flJ5% • • 1987 CITY OF EAGAN PLUMBING PERMIT FEES TYPE OF FIXTURE TYPE OF FIXTURE Water Closet @ $3.00 Ea. Bath Tub @ $3.00 Lavatory @ $3.00 Ea. Shower (Per Head) @ $3.00 Ea Sink @ $3.00 Ea. Urinal @ $3.00 Ea. Bidet @ $3.00 Laundry Tub @ $3.00 Ea. Janitor Sink or Receptor @ $3.00 Ea. Water Heater @ $3.00 Ea. Floor 'Drain @ $1.50 Ea. Water Stand Pipe @ $1.50 Ea. Gas Pipe Outlets @ $1.50 Ea. Rough Openings - No Fixtures @$1.50 Ea Fixtures on Rough Openings @ $1.50 Ea COMMERCIAL PERMIT FEES: 1,% of Contract Fee With a Minimum Fee of $20.00. State Surcharge is $.50 Per Each $1,000 of Fee (Not the Contract Cost). $12.00 Minimum Fee ------------------------------------------------------- --------------------- 1987 CITY OF EAGAN MECHANICAL PERMIT FEES RESIDENTIAL HEATING 01-100,000 BTU'S - $24.00, Each Additional (Includes Cooling for New 50,000 BTU's or Fraction - $6.00 Construction) RESIDENTIAL COOLING $12.00 (Add on) MODIFICATIONS/ALTERATIONS $12.00 Minimum COMMERCIAL PERMIT FEES 1% of Contract Fee with a Minimum Fee of $20.00. State Surcharge is $.50 Per Each $1,000 of Fee (Not the Contract Cost) • • CITY OF EAGAN ELECTRICAL INSPECTION FEES NOTE: MINIMUM CHARGE FOR EACH INSPECTION - $10.00 ALL PERMI-TS REQUIRE $.50 STATE SURCHARGE 1. Payment of fees - All electrical inspection fees are due and payable to the City of Eagan at or before commencement of the installation and shall be forwarded to the City of Eagan. 2. The fees for signs shall be computed in accordance with State schedule with a minimum fee of $10.00 per sign. 3. Swimming pool ground fees shall be computed separately at $30.00 per pool. 4. Minimum fee for each separate inspection of an installation, replacement, alteration or repair limited to one inspection only - $10.00. 5. Services, change of services,. temporary services, additions, alterations or repairs on either primary or secondary services shall be computed separately. 1 to 100 ampere,capacity........................................... $12.00 101 to and including 200 ampere capacity or fraction thereof ....... $15.00 For each addition of 100 amperes or fraction thereof ................$ 5.00 6. Circuit, installations or additions, alterations or repairs of each circuit or subfeeder shall be computed separately including circuits fed from subfeeders and including the equipment served. Circuits of 250 volts or less. • 0 to and including 30 ampere capacity ..............................$ 3.00 shall be computed separately at $2.00 per unit 31 to and including 100 ampere capacity ............................$ 5.00 For each additional 100 ampere capacity or fraction thereof ........ $ 4.00 For circuits over 250 volts, double the fee for 250 volts or less. %. In addition to the above fees: a. A charge of $1.50 will be made for each street lighting standard. b. A charge of $2.00 will be made for each traffic signal head'. Circuits originating within the standard will not be used when computing the fee. , EM 8. In addition to the above fees, all transformers and generators for lights, heat and power shall be computed separately at $2.00 per unit i plus $.10 per KVA up to and including 100 KVA, 101 KVA and over at $.05 per KVA. The maximum fee for any transformer or generator in this - category is $20.00. EM 9. In addition to the above fees, all transformers for signs and outline lighting shall be computed at $3.00 for the first 500 VA or fraction thereof per unit, plus $.25 for each additional 100 VA or fraction thereof. b. Rides, devices or concessions - Shall be inspected at their first appearance of the season and the inspection fee shall be $7.50 per unit. 15. Fees double - When any person, co -partnership or corporation begin work of any kind such as, hereinbefore set forth, or for which a permit from the electrical inspector is required by ordinance, without having secured the necessary permit therefore from the inspector of buildings either previous to or during the day of the commencement of any such work, or on the next succeeding day where such work ,is commenced on a Saturday or on a Sunday or a holiday, he shall when subsequently securing such permit, be required to pay double the fees hereinbefore provided for such permit, and shall be subject to all penal provisions of this ordinance. Holders of contractor license shall not obtain permits for electric work unless the work is supervised by them and is perfomed by workmen employed by them or their firm. // 10. In addition to the above fees (unless included in the maximum fee filed by the initial installer), remote controls, signal circuits, fire warning and security circuits of less than 50 volts shall be computed at $15.00 per each ten openings or, devices of each system plus $1.00 for each additional opening. 11. For the review of plans and specifications of proposed installations, there shall be a minimum fee of $100.00 up to and including $30,000 of electrical estimate, plus 1/10 of 1% on any amount in excess of $30,000 to be paid by persons or firms requesting the review. 12. When reinspection is necessary to determine whether unsafe conditions have been corrected and such conditions are not the subject of an appeal pending before the Board or any court, a reinspection fee of not to ® exceed the original unit fee, or $10.00, whichever is less, may be assessed in writing by•the inspector. 13. For inspections not covered herein, or for requested special inspections or services, the fee shall be $15.00 per man hour, including travel time, plus $.20 per mile traveled, plus the reasonable cost of equipment of material consumed. K� This section is also applicable to inspection of empty conduits and such other jobs as determined by the inspector. 14. For inspections of transient project including, but not limited to, carnivals and circuses, the inspection fees shall be computed as follows: a. Power supply units —According to Item 4(b) (2) of fee schedule - a like fee will be required on power supply units at each engagement ® during the season, except that a fee of $15.00 per hour will be charged for additional time spent by the inspector if the power supply is not ready for inspection at the time and date specified on the request for inspection as required by law. b. Rides, devices or concessions - Shall be inspected at their first appearance of the season and the inspection fee shall be $7.50 per unit. 15. Fees double - When any person, co -partnership or corporation begin work of any kind such as, hereinbefore set forth, or for which a permit from the electrical inspector is required by ordinance, without having secured the necessary permit therefore from the inspector of buildings either previous to or during the day of the commencement of any such work, or on the next succeeding day where such work ,is commenced on a Saturday or on a Sunday or a holiday, he shall when subsequently securing such permit, be required to pay double the fees hereinbefore provided for such permit, and shall be subject to all penal provisions of this ordinance. Holders of contractor license shall not obtain permits for electric work unless the work is supervised by them and is perfomed by workmen employed by them or their firm. // 16: Additional Fees and/or Fee Shortage - Additional fees and/or fee shortages must be received by the City within 14 days of written notice. Ciq If additional fees and/or fee shortages are not received within 14 days <V of notice, permits for electrical installations will not be accepted by the City until such time as the additional fees and/or shortages are received. Additional fees and/or fee shortages that are not received within 14 days of notice are subject to a 10% per day penalty. �1 5- FEE TYPE Trunk Assessment Trunk Sanitary Sewer Oversize Unplatted Platted Res. Trunk Water Main Oversize Agricultural or Residential • Water Supply & Storage & Main Oversizing Comm. & Ind.* Trunk Storm Sewer Oversize Single Family Multi -Family Comm. & Ind. ENGINEERING/ASSESSMENT FEES 1987 FEE $1,300/Ac. 625/Lot 1, 250/Ac. 600/Lot 11 3,170/Ac. .053/S.F. .067/S.F. .079/S.F. Lateral Benefit Assessment Lateral Benefit from Trunk Sanitary Sewer 30.12/Centerline Foot Lateral Benefit from Trunk Water Main Single Family 24.94/Centerline Foot Multi -Family Comm. & Ind. 41.10/Centerline Foot Street Assessment Equivalent Zoning STREET - Residential Equivalent (321) 35.44/F.F. Multiple Equivalent (44') 66.53/F.F. Comm./Ind. Equivalent (521) 82.37/F.F. TRAILWAY - (Concrete or ' Bituminous) 12.40/F.F. * Main Oversizing Shall Be $1,250/Acre and Water Supply and Storage Shall Be $1,920/Acre 'S4 ENGINEERING/ASSESSMENTS FEES PAGE 2 1987 FEE TYPE' FEE Lateral Storm Sewer Equivalent Assessment Rate Maintenance Equipment & Personnel Foreman w/Pickup Truck Single Axle Truck w/Operator Tandem Truck w/Operator Tractor w/Operator Backhoe/Loader w/Operator ® Front End Loader w%Operator Road Grader w/Operator Foreman Maintenance Person Street Sweeper w/Operator Topographic Maps 50KW Generator W/Operator Sewer Jetter W/Operator Sewer Rodder W/Operator • 10.30/F.F. 42.00/Hr. 47.00/Hr. 52.00/Hr. 32.00/Hr. 52.00/Hr. 73.00/Hr. 73.00/Hr. 20.00/Hr. 17.00/Hr 58.00/Hr. 6.30/Acre 52.00/Hr. 58.00/Hr. .t .50.00/Hr. • • UTILITY RATES & FEES Treatment Plant Charge 180.00 Water Supply & Storage (WAC) Single Family 525/Lot Multi -Family 420/Lot Shut-off Charge 25.00 Delivery of Shut-off Notice 10.00 Late Fee 10% of Balance W 0 1987 FEE TYPE FEE Sanitary Sewer Single Family, townhouse MN $17.85/Qtr. for 15,000 and Similar Residential Gal. $1.10/1000 Gal. for All Usage Over 15,000 Gal. Based on Winter Quarter Meter Reading Apartment, Institutional MN $17.85/Qtr. for 15,000 Commercial & Industrial Gal. $1.10/1000 Gal. for All Usage Over 15,000 Gal. Sewer only (Sewer with no Flat Rate - $24.15/Qtr. water connection/meter to measure flow Water Works All users MN $17.00/Qtr for 15,000 Gal. & $.73/1000 Gal.for All Usage'Over 15,000 Gal. Street Light Energy Single Family/Twin Homes (R-1, R-2) $2.50 Per Quarter Per Lot Townhouses (R-3) $2.00 Per Quarter Per Unit ® 'Multiple Residential & $17.50 Per Quarter Per Comm./Ind. (R74, C/I). Billing Acct. Road Unit Charge $305.00 Sewer Availability Charge (SAC) Single Family (R1 and R2) $625 Other MWCC Treatment Plant Charge 180.00 Water Supply & Storage (WAC) Single Family 525/Lot Multi -Family 420/Lot Shut-off Charge 25.00 Delivery of Shut-off Notice 10.00 Late Fee 10% of Balance W 0 UTILITY FEES CONT. PAGE 2 FEE TYPE After Hours Work 1987 FEE A. Call Out - Labor Rate 2.5 Hr. Minimum + 10% Administrative B. Extended Day Labor + 10% Admin. * Includes Copperhorn Water Meter Removal $ 30.00 Water Meter Replacement $ 30.00 • • Water Meters 5/8" x 3/4" meter*- 67.00 3/4 water meter* 93.00 1" water meter 106.00 1 1/2" water meter 273.00 2" water meter 381.00 3" compound 1,160.00 4" compound 1,848.00 6" compound 3,570.00 3" turbo meter 620.00 4" turbo meter 1,045.00 6" turbo meter 1,838.00 #2 copperhorn w/swivel 16.00 Remote wire (over 35') 0.06/Ft * Includes Copperhorn • n PARRS AND RECREATION FEE TYPE Parkland Dedication Single Family Duplex Townhouse/Quad Apartments/Multiple Commercial and Industrial Park Fees Picnic Kit Rahn Building Trapp Farm Pavillion Enclosed Shelter Buildings Open Shelters Athletic Facilities/Shelters Fields Lights (If Required) Building Cleaning Damage Deposit Community Rooms Youth and Non -Profit Others Profit and Fund Raising Chuckwagon Grill Canopy 1987 FEE $471.00 445.00 382.00 392.00 0.044/s.F. 3.00 50.00 Per Day 35.00 1/2 Day 5.00 Per Hour for Each Hour over 5 $30.00 Minimum 15.00 30.00 Per Field Per Day 20.00 Per Field Per Day 30.00 -100.00 0.00 15.00 50.00 15.00 50.00/Day S 11 Agenda Information Memo, December 2, 1986, City Council Meeting Page Ten A. PUBLIC c ADDITIONAL,-ITEMS,I CONTRACTS CONTRACT 86-23, APPROVE CHANGE ORDER #1, HOLLAND LAKE — TRUNK STORM SEWER -l.. Contract 86-23, Approve Change Order #1, Holland Lake - Trunk Storm Sewer --There are 3 parts to this Change Order described as follows: 10 Part A: This provides for the substitution of a plastic polyvinyl chloride (PVC) pipe in lieu of the base bid ductal iron pipe (DIP) for the force main portion of this trunk storm sewer project. This substitution will result in a DEDUCT of $27,075. Part B: In order to minimize construction disturbance and inconvenience to the residents and property of the Lakewood Hills Addition, a section. of this storm sewer outlet is proposed to be constructed by a tunneling method along a common lot line in lieu of the open trench construction down public street right-of-way. Although the tunneling construction is more expensive, the shorter distance results in a net DEDUCT of $9,225.215.. ® Part C: After investigating alternative lift station equipment and pumps, this Change Order provides for the installation of a different manufacturer lift station at a net DEDUCT of $45,000.84. All alternates have been investigated and research thoroughly by both the Public Works Director and the consultant engineer and it is the combined recommendation that this Change Order be approved for a combined deduct of $81,301.09. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order #1 to Contract 86-23 (Holland Lake Trunk Storm Sewer) for a total deduct of $81,301.09. Agenda Information Memo, December 2, 1986, City Council Meeting Page Eleven CONTRACT 85-21, APPROVE CHANGE ORDER #3 (MAINTENANCE BLDG) 2. Contract 85-21, Approve Change Order #3 (Maintenance Building) --This Change Order consists of 5 parts described as follows: Part A: With the approval of Change Order #1 expanding the .; vehicle storage area an additional 25 feet the access drive had to be extended an equal amount with concrete curb and gutter and bituminous surfacing. (Add $1,643) Part B: In anticipation of operational problems during heavy snowfall periods, the original proposed chain link security fence swinging gate into the vehicle maintenance yard was revised to a cantilevered sliding design. (Add $995) Part C: Concrete curb and gutter section was increased in the vicinity of heavy vehicle equipment to provide increased strength. (Add, $400) Part D: The storm sewer line draining the parking lot on the west side of the maintenance facility was realigned to avoid a conflict with the proposed future salt storage shed resulting in 'additional manholes and increased quanitities. (Add $2,750) Part E: During the installation of the storm sewer line on the east side of the building, the alignment conflicted with the newly installed sanitary sewer line constructed from the Hampton Heights project resulting in the installation of an additional manhole and bends to the storm sewer line. (Add $1.,725) The total amount of this Change Order (add $7,513) is within the anticipated amount of $23,750 under the original budget for this project. ACTION TO BE CONSIDERED ON THIS ITEM: Approve Change Order #3 to Contract 85-21 (Maintenance Facility Remodeling/Expansion) and authorize the Public Works Director to execute all related documents. M Agenda Information Memo, December 2, 1986, City Council Meeting Page Twelve DEVELOPERS TASK FORCE POLICY/TEMPORARY ADVERTISING SIGNS B. Developers Task Force Recommended Policy for Temporary Signs -- At the January 7, 1986 City Council meeting, the City staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersection of city collector and/or county roads. This policy was presented at the April 1, 1986,City Council meeting for review and consideration. At that City Council meeting, official action was taken to "continue consideration of the policy with the request that staff review the proposal and prepare and submit guidelines regarding locations, sizes, costs, color priorities and users to the City Council ® for later consideration." City staff did respond to this direction by presenting information at the June 17, 1986 City Council meeting. At that meeting a motion was adopted by the City Council, reading, as follows: "the City Council generally favors the concept as submitted by the staff, and requested the Developers Task Force, together with the staff, review the request and submit recommenda- tions including the following: 1) Sizes of signs, with suggested 12'' maximum height, 2) suggested locations, 3) the number of ads on each of the signs, 4) material for the ads, including removal of the signs and ads, 5) duration of the signs, 6) a proposal that when a subdivision is 85% completed, the Council will not renew the permit for the developer's sign, 7) prices and materials should be reviewed and recommended to the Council, 8) safety consideration shall be reviewed, and '9)sign placement, whether in county or city rights-of-way or on private property shall be studied. Further, it was understood that the existing temporary sign permits be allowed through June 30, 1987, but that the City • then require compliance with the new regulations, or until the expiration of the temporary sign permit, whichever occurs last. All Councilmembers voted affirmatively." The Developers Task Force met and discussed the proposed regulatory changes for temporary advertising signs at their September 24, October 8 and most recently, November 12 meetings. There were a number of concerns expressed at the November 12 meeting, about the pros and cons of' using a reader board, as suggested in concept by the City Council. Members of the committee expressed a concern that a motorist would not have enough information from a reader board and further that a reader board suggests continued directional signage throughout the City in order to route a motorist to a particular development. The Task Force was extremely sensitive to the aesthetic concerns that originally suggested a reader board as opposed to the hodge podge of temporary advertising signs that currently exist at various intersections throughout Agenda Information Memo, December 2, 198'6, City Council Meeting Page Thirteen the City. After further 'consideration of the proposed reader board, members of the Task Force felt that advertising/directional signs are important for the benefit of the motorists at major intersections throughout the City. The Task Force, after a lengthy deliberation, is recommending to the City Council "a directional advertising sign with a square footage not to exceed 20 square feet and 4' X 5' in dimension, including any protrusion of the sign. Furthermore, that the sign must be located on private property, cannot obstruct any sight lines and there will be no more than four signs per intersection with a restriction of two per quadrant and further, that the sign not be allowed to exceed ® a seven foot elevation above grade." It was the feeling of the Task Force that the City would 1) gain uniformity and control over the number of temporary advertising signs, 2) provide a benefit and service by providing both advertising and directional needs to the motorist, and 3) the City would not be required to negotiate land, construct the reader boards and sell advertising, lessening the administrative responsibility to the City. For additional information, copies of reports that were reviewed earlier this year regarding the. concept of a reader board and' the November 12 minutes of the Developers Task Force, are enclosed on pages 62—'5� through 78 for your information. ACTION TO BE CONSIDERED ON THIS ITEM: To give consideration to the recommendation to the Developers Task Force regarding a regulatory change to the City Code or directional advertising Is signs. Agenda Information �. June'17, 1986, City Page Twenty -Five Memo Council Meeting TEMPORARY ADVERTISING SIGN REGULATIONS D. Consideration and Review of Temporary Advertising Sign Regulations --At the January 7, 1986 City Council meeting, the City staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersections of city collector and/or county roads. ' The policy was presented at the April 1, 1986 City Council meeting for review and considera- tion. For a copy of a memo of direction by the City Administrator and a study completed by the Sign Inspector and Chief Building Inspector, refer to pages /oy through /d Following review and consideration of the temporary advertising signs policy, Councilmember Ellison suggested "that one sign be permitted at each intersection which would include several developers and one standard with each developer potentially being able to place a sign on more then one standard . After discussion, Smith moved, Wachter seconded the motion to continue consideration of the policy with the request that staff review the proposal and prepare and submit guidelines regarding locations, sizes, costs, color priorities and users to the City Council for later consideration. All voted yea." Following the motion, specific direction was given to the City Administrator which is outlined in the attached "Y memo enclosed on pages /OSS through 4_ to the Chief Building Inspector. Mr. Borgschatz has responded to the April 4 memo, and for a copy of his findings, refer to pages '/D through F;r The cost projected for a steel sign seems high, however, individual signs that are being purchased and placed by developers throughout the community at various intersections are expensive and in some cases might compete with the cost for one reader board. There are many considerations, such as 1) The City monitoring .the program as outlined by our Sign Inspector, 2) to adopt by ordinance A temporary advertising sign and then submit a request for proposal and allow various sign companies to bid on the reader board and manage the same for the City of Eagan. In other words, a developer would contact the sign company directly and buy time on the reader board at the quote presented to the City. 3) Developers will be restricted with the information that can be placed on a reader board, eliminating use of their logo and other marketing informa- tion. 4) Steel signs are certainly more expensive then signs but require much less maintenance. The City could erect the reader board signs during winter months, therefore providing both the management and construction/installation service. 1 Reader boards at strategic locations throughout the City would eliminate numerous temporary advertising signs that are being placed by developers, and builders. Additional philosophy should be considered regarding 1) the amount of regulatory control the &5 Agenda Information Memo June 17, 1986, City Council Meeting Page Twenty -Six TEMP ADVERTISING SIGNS CONT'D City desires to place on builders and developers advertising their business within the City. 2) I£ additional regulatory control is desired, whether the City or private sector should manage the installation of the signs. Because of the investment certain developers and builders have made in temporary advertising signs, any change in policy might require- either a sunset or grandfather provision, to slowly eliminate those signs that are currently in existence while freezing any replacement of new temporary advertising signs. ACTION TO BE CONSIDERED ON THIS ITEM: To discuss and provide addi- tional direction as to whether the City wishes to amend its Sign Ordinance by regulating the use of reader boards for any and all temporary advertising signs throughout the City. a MEMO TO: BUILDING INSPECTOR PETERSON FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 10, 1986 SUBJECT: NEW POLICY FOR FUTURE CONSIDERATION AND LOCATION OF TEMPORARY ADVERTISING SIGNS In official action thatwas taken by the Eagan City Council at their regular meeting held on Tuesday, January 7, 1986, staff was directed to prepare a policy consideration for the location of temporary advertising signs at the intersections of City collector and/or County roads., The City Council commends your department on the excellent work that Elmer Borgschatz and you have performed in tightening up and carrying out regulatory provisions set for the location of signs throughout the City. In a discussion at the meeting, it is the desire of the City Council to develop additional policy that will further tighten up. the location of temporary advertising signs throughout the City. • First, the City Council would like an inventory of signs that are located on major City collector roads such as Blackhawk and all County roads throughout the. City. This inventory or list of existing. signs would include the duration (what amount of time is remaining of the two-year, temporary status) and the quality of the existing sign. Secondly, the City Council is asking that the policy for consider- ation include several of the 'following points: 1) temporary advertising signs must be placed in a specific location not to block any sight distance or view for the motorist; 2) consider- ation should' be given to the adoption of criteria that would establish a distance between temporary advertising signs (much the same as general advertising) for aesthetic purposes; 3) a require- ment would exist that. all adjacent property owners must be notified and provide consent for. the placement of a temporary advertising sign; 4) the size and type of structure for a temporary advertising sign should again be reviewed; 5) consideration should be given to criteria that would establish a maintenance provision allowing City staff to require certain on-going maintenance of a temporary advertising sign; and 6) other conditions that might be suitable for a new temporary sign policy. The City Council would like the inventory completed and a policy to review by the first meeting in March. With the amount of growth that is occurring, we anticipate the request for many more temporary advertising signs; therefore, there is some urgency in preparing a new policy for City Council consideration. 1 City Administrator TLH/kf (�7 Agenda Information Memo April 1, 1986, City Council Meeting Page Twenty -Seven REVIEW CURRENT POLICY/TEMPORARY ADVERTISING SIGNS B. Review of Current Policy for Temporary Advertising Signs --The City staff was directed, at a recent City Council meeting, to inventory all temporary advertising signs on major collector roads throughout the city. Further action taken at the January 7, 1986, City Council meeting directed the City staff to prepare options for revisions to the sign ordinance and sign policy concerning advertis- ing directional signs. C. Procedure requiring acceptable maintenance conditions has been established by the Protective Inspections Department along with an inventory that was completed and copied to each member of the City Council during early March. There are many regulatory alternatives to review, however, the three (3) options listed in the Chief Building Official's Report were as follows: Option 1. Leave the City Code 4.20 subdivision 1C9 and allow the City Council to grant special permits using the criteria of City 4.20 subdivisions 2 & 3 which establish setbacks and standards. Option 2: Limit temporary signs to a one-year maximum time span, limited to Eagan developments only, area limitation of 24 sq.feet, limit top edge of sign at 9 feet above street level: limit bottom edge of sign to 6 feet above s`rea_ level, a limit •of two (2) signs per intersection corner, and a minimum of 50 feet separation between signs. Option 3: An immediate moratorium on all temporary advertising signs and phase out existing signs as permits expire. Enclosed on page is a copy of the sign survey of 31 inter- sections in Eagan. If any member of the City Council has misplaced the specific sign locations, an additional copy can be made avail- able. ` ACTION TO BE CONSIDERED ON THIS ITEM: To approve or suggest a regulatory change for the control and issuance of temporary adver- tising signs. ,y Total SIG`I SURVEY OF THIRTY ONE INTERSECTIONS IN EAGAN Hwy 149 -& Lone Oak Rd — No sign Hwy 149 -& Yankee Doodle - 1 sign ( 3 sised, in sw corner Dodd Rd -& Diffley - 2 " ( SW corner HwF 3 -& Diffley - 1 " ( SW corner, Homeowners Produce for sale) no permit Cliff Rd-& Hwy 3 - 1 !', ( SW corner ) Cliff Pd & Dodd Rd - 2 " ( 1 in NW, 1 in NE corner) Cliff Rd & Lexington - 2 " ( NE.corner ) Cliff Rd & Pilot Knob - 3 " ( NW corner ) Cliff Rd & Thomas Lake - 3 " ( 1 in, NE , 2 in NW corner ) Cliff Rd & Safari/ B H - 2 " ( 1 in NE , 1 in S.E corner ) Cliff Rd & Johnny Cake - 1 " ( SE corner ) Cliff Rd & Galaxie - 1 " ( SE corner ) Cliff Rd & Rahn Rd - 3 " ( 3 in NE corner ) Cliff Rd & Nicols - 2 " ( 1 BP in ITE corner, 1 BP in SE Corner ) Cliff Rd & Slater - 1 " ( 1 in SW corner Service station sign pending) Cliff Rd & Cinamin Ridge - " ( no sign ) Cedar Ridge &Shale - 0 " ( no sign ) Blackhawk & Hwy 30 - 3 " ( 3 in SW corner) Diffley & Thomas Lake - 2 to ( 1,in NW , 1 in NE corner ) Diffley & Pilot Knob - 5 " ( 2 in NW, 3 in NE corner ) Deerrood & Pilot Knob = 3 " ( 1 in NB corner , 3 2 in BE corner Should be remo� Diffley & Lexington - 7 " ( 1 in NE corner , 6 in SE corner ) Diffley & Trenton - 4 ". ( 1. in SE corner, on Right/a/way & 3 signs in SW co: Wescott & Lexington - 2 " ( 2 -in NW corner ) Yankee Doodle * Lex. - 5 It ( 1 NW, 1 Sw, 3 SE & 1 in NE corner ) Yankee Doodle &Pilot Knob- 0 " ( 2 pylon signs , Hotel and Super America ) Yankee Doodle & Hwy 13 - 0 " Four Oaks &'Hwy 13 - 1 " ( ! sign NE corner) Lone Oak & Hwy 13 - 0 " Lone Oak &Pilot Knob - 1 " ( Blackhawk Glen - No permit ) Lone Oak & Lexington - 3 " ( 2 in SE , 1 in NE corner ) Summary 1 intersection, 7 signs 2 " 5 " 1 It 4 " 6 It 3 u . 7 " 2 n 8 It 1 " 6 it o " 31 intersections 61 signs MEMO TO: CHIEF BUILDING INSPECTOR PETERSON Fes,; FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 4, 1986 SUBJECT: CITY COUNCIL PROPOSAL TO CONSIDER CITY -OWNED/ STANDARDIZED TEMPORARY ADVERTISING SIGNS In official action that was taken by the City Council at their April 1, 1986, meeting, a concept was given consideration whereby the City would construct and install uniform, temporary advertising signs throughout approved locations within the City. These signs would be designed to accommodate several identification signs that would meet a specific specification and design standard. Please make reference to the example that was prepared by City Council - member Ellison and is attached for your reference. The City Council is concerned about the number of temporary C ' advertising signs that are located at busy intersections throughout the community. I would like you to give consideration to this new • concept that was proposed by the City Council and determine the feasibility of the project. Please take into consideration the following: 1. Locations: It would be necessary to determine the loca- tions that are suitable for installing a City -owned stan- dardized sign. 2. Size: Please prepare a set of specifications that would standardize the sign and each reader board/identification sign. 3. Cost: Please .estimate the cost for construction and installation of these signs. Also determine which each of the individual reader board/identifications would cost to construct and, further, what. -is fair in terms of rental charges by the City. 4. Priority: Please determine a method in which the reader board/identification signs would be rented considering • priority of space on the City sign and, further, the duration of time that those identification signs would be allowed. 5. Number of Signs: Please determine how many signs could be placed on one of the overall signs and, further, whether more than one size of sign should be given consideration. Please see #2 above. 6. Locations: Currently, a development is allowed two (2) temporary advertising signs in addition to any signs that are allowed on the subject development parcel. It would be necessary to determine the procedure for allowing a location and consideration for the two additional signs a developer might request. 7. Other Criteria: Please give consideration to any other criteria that might be appropriate in considering this project. /70 It appears that the City Council would like to proceed with this concept for controlling and providing a beautification to temporary > advertising signs throughout the community. It would be necessary =� to provide some type of transition such as, requiring developers to remove their temporary advertising signs and possibly provide 'a free or reduced rent for the first year to off -set expenses that they have incurred in the construction of their temporary adver- tising sign. Again,please give this priority consideration. If you need further assistance due to your departmental schedule, please con- tact my office and I will provide some administrative assistance either through our new intern or one of my Administrative Assis- tants. Gv • City\v Administrator cc: Honorable Mayor & City Councilmembers TLH/kf • SA F/A ROAKS . �I H L L i O P F E R S Hymn hom�s,�n C1omeS r7�)-, MEMO TO: CITY ADMINISTRATOR, TOM HEDGES CHIEF BUILDING OFFICIAL, DALE PETERSON ' FROM: ELMER A BORGSCHATZ DATE: JUNE 12, 1986 BE: CITY COUNCILPROPOSAL TO CONSIDER CITY ONNED/STAND TEMPORARYYADVERTISING SIGNS ARDIZED In reference to memo dated A that may be helpful to stud Aril 4, 1986 we a problem re have gathered some information the co to a readerboard which could be considered impressed by the concept � board identification. been eliminate to when we refer to the ' however there may be some I have been very much seven points set forth in Pitfalls as we will allude C 1• LOCATIONS - Your letter. The I would estimate that six reader boards are present activity in the City. The developments areas of the Citneeded to cover the use of ri htY' however it may be difficult 0-leare spread into g of -ways would not be to lease six most • advisable. Prime spots as 2. SIZE - The attached sign detail b Eagan meets the recommendation Y a reputable cost estimate of the advertising company in also attached seems high Council, however the all -steel v �- steel sign 3. COSTS - In accordance with estimates sign with steel we have for include reflect Posts, removable (12" x 72„ adv- all steel constructed The land ized panels would cost Panels) which use cost is estimated at approximately would annually may be low. $600 per unit. y maintenance per unit. $100 maintenance cost Assuming a ten-year life expectancy of the all - calculations indicate the projected income service; steel sign, the following necessary to provide the To meet the annual costs • 3 0 $1,143, depreciation f ich would be change of script; Of site - $600 and $5�5� interest of $525, lease $2,893• A monta $100 for maintenance for a total of necessary, y rental fee of $33 per panel would be 4. 5. 6. PRIORITY _ It is suggested that the reader board applicants who have shown the greatest Processed in the preceding be leased to the g six mo nths. activity in number of NUMBER units OF SIGNS - We believe that signs should be values. At the moment Signs in strategic' it would seem difficult to uniform for aesthetic allow an six for 4g locations within the Cit locate more users and not the y• Six signs filled hwould outlay of approximately $36,000 looks the gacceptance b y, the large. Y the industry, LOCATION our contention that � - It is spots. I believe Council and mama location could temporary advertisin gement could be be found for six good Part of the Problem.g'needs, hopef� the reader abetter judge of the .,;� board would eliminate 7. OTHER CRITERIA - Space on the reader board on an annual basis, if renewals are wanted, arrangements and fees should be made 30 days before expiration. Vacancies_ do not destroy the effect of the board. EB/js _• Q?O June 6, 1986 Mr. Elmer Borgschatz City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Twin post directional signs Dear Elmer: To furnish and install a 16' tall twin post structure with eight double faced directional panels as shown on Drawing fight -193, our price to you is $4,737.00• For optional reflective copy, add $512.00. The following is a cost breakdown for your review: Installed Total Furnished �— 700.00 1300.00 2000.00 Poles Reflective 281,00 90.00 381.00 12" x 72" D/F panels Non -x 72it DIFevF Panels 227.00 90.00 317.00 12" x 7 " Sincerely, LAWRENCE SIGNS, INC. Mike Gifford MG:ds N O,.N IO AN iOl" DI JO _ m3�n enuadsa3d 3� •YC ]UwM Be,l OS OMV SNAn .11ry bo 13my'1YniY - - �%+a0 .Q31M01'Jl1f 111 1 ooh 7; 0 goOda oa L1l�J�l�1V� UU�U� �l cl Ro V �V II McMDCSaa4LTC C� maln eat I 07 c .uYi { �fr o r r j ldlU N O,.N IO AN iOl" DI JO _ m3�n enuadsa3d 3� •YC ]UwM Be,l OS OMV SNAn .11ry bo 13my'1YniY - - �%+a0 .Q31M01'Jl1f 111 1 ooh 7; 0 goOda oa L1l�J�l�1V� UU�U� �l cl Ro V �V II McMDCSaa4LTC C� maln eat I M12MES OF THE DEVELOPERS TASK FORCE MEETING Eagan,, Minnesota November 12, 1986 A meeting of the Developers Task Force was convened by City Administrator Hedges at 4:10 p.m. on November 12, 1986, in the conference rooms of the Municipal Center, Building. Present were Mark Johnson, Mark Johnson Construction; Pat Hoffman, Advance Developers; Lori Trygg, Advisory Planning Commission representative; Rod Hardy, Sienna Corporation; Dale Peterson, Chief Building Inspector; Tom Colbert, Director of Public Works; Dale Runkle, City Planner; Jon Hohenstein, Administrative Assistant and Tom Hedges, City Administrator. An amendment to the minutes of the September 24, 1.986, Developers Task Force meeting was reviewed and found acceptable as recommended.Minutes of the October 8, 1986, Developers Task Force meeting were also reviewed. In • a motion by Trygg, seconded by Hoffman, all members voting in favor, the minutes were approved as presented.. TEMPORARY ADVERTISING SIGNS Dale Peterson, Chief Building Inspector, responded to direction that was given at the October 8, Developers Task Force meeting, suggesting that major intersections that could include some type of directional sign are Diffley and Pilot Knob Road, Diffley and Lexington, Yankee Doodle and Lexington, Lone Oak and Lexington, Cliff and Dodd Road and Cliff and Pilot Knob Road. He also stated that the signs would be all wood, 12 feet in height, 7 feet wide and consisting of eight (8) double faced panels that are approximately six feet long. Chief Building Inspector Peterson stated that the initial cost would be $1,500 installed by a City crew. He further indicated that the annual cost analysis would be approximately $980 for each reader board considering the average land lease for the sign of $600, annual depreciation of $300 and an annual maintenance totaling $80. According to • Chief Building Inspector Peterson, the panels could lease for approximately $120 per year to cover all expenses. Pat Hoffman expressed his objection to the proposed reader board/ directional signs stating that developers could no longer advertise housing projects, which is essential to persons who are looking for. housing developments while driving through Eagan. He stated that the use of panels are too restrictive and only act as directional and not advertising signs. Mark Johnson stated that the newspapers provide more information and possibly the reader board is better suited as a directional sign. Pat Hoffman suggested that the sign ordinance be tightened up as necessary to provide better controls at major intersections and possibly limit the number of temporary advertising signs, as opposed to the City being in the business of leasing signs that would only satisfy directional purposes. After further discussion regarding the proposed panels, it was determined by the Developers Task Force that the amount of space would only provide a name recognition and direction and it was further pointed out that if directional signs are to be used at major intersections it is then necessary to continue the signage so the motorists can find the development project. The Developers Task Force also concluded that the type of information that is contained on each sign is important and should provide some minimum data about the housing project and that the sign should be 7'7 limited in size. The Developers Task Force continued their discussion, suggesting that temporary advertising signs are necessary due to the growth orientation of the community. Rod Hardy suggested that a minimum square footage and number of signs be allowed for each intersection. This should minimize the negative aesthetic impact at certain locations within the community. It was suggested by Task Force members that minimum sign size be 4' x 4' and the number of signs be limited to four per intersection, with no more than two per quadrant. It was also suggested that a sign depth or width be limited to one foot so that a temporary advertising sign could not include four sides. One additional criteria discussed was that all temporary advertising signs be placed on private property and cannot obstruct any sight lines for the motorist. After further discussion as to the number of signs per quadrant and their sizes, a motion was introduced by Rod Hardy, seconded by Mark Johnson, with all members voting in favor, to recommend to the City Council a directional advertising sign with a square footage not to exceed 20 square feet and 4' x 5' in dimension, including any protrusion of the sign. Furthermore, that the sign must be located on private property, cannot obstruct any sight lines and there will be no more than four signs per intersection with a restriction of two per quadrant and further, that the sign not be allowed to exceed a seven foot elevation above grade. STREET RIGHT-OF-WAY REQOIREMENTS Director of Public Works Colbert presented a street matrix that identifies minimum street requirements for the City of Eagan. He stated that the matrix identifies all road types including local access, collectors and arterials and describes specifications including width, traffic lanes, parking lanes, grade design, street minimum curb centerline radius, design load, walkways, centerline entrance spacing and a column for average daily trips. Following the Director of Public Works' presentation, there was a discussion regarding the reduction of the average daily trips from 500 to 200 for a low density project that might justify a reduction in the street width from 28 feet to 24 feet in width. There was also a discussion regarding the requirements and regulations for private street construction and it was determined by the Developers Task Force that these regulations may be different from a public street. Director of Public Works Colbert stated that his proposed requirements are in draft form and would like to continue evaluation of the matrix and present the same for consideration at the next meeting. NEXT MEETING The next meeting was set for December 11, 1986,'at'4:00 p.m. The meeting was adjourned at 5:,50 p.m. TLH Dated Chairperson Secretary Agenda Information Memo, December 2, 19'86, City Council Meeting Page Fourteen C. PRIVATE IMPROVEMENT CONTRACTS CONTRACT 83-K, FINAL ACCEPTANCE (BRITTANY 6TH ADDITION) 1. Contract 83-D, Final Acceptance (Brittany 6th Addition - Streets and Utilities) --We have received a request from the developer along with the recommendation from a consultant engineer that all streets and utilities installed privately by the develoepr within the Brittany 6th Addition under Contract 83- K conformed to City approved Plans and Specifications and are in order for formal acceptance for perpetual maintenance by the City. All final inspections have been performed by representatives of the Public Works Department with a recommendation for favorable Council action to this request. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Contract 83-K (Brittany 6th Addition - Streets and Utilities) for final acceptance and perpetual maintenance,. CONTRACT 84-T,, FINAL ACCEPTANCE (BRITTANY 7TH ADDITION) 2. Contract 84-T, Final Acceptance (Brittany 7th Addition - Streets and Utilities) --We have received a request for final acceptance from the developer along with a certification from our ® consultant engineer that all public improvements installed privately by the developer conform with the City approved Plans and Specifications. All final inspections have been performed by representatives of the Public Works Department and it is being forwarded :to the Council the recommendation for favorable action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve, Contract 84-T, (Brittany 7th Addition - Streets and Utilities) for final acceptance and perpetual maintenance. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 26, 1986 SUBJECT: INFORMATIVE FIRE DEPARTMENT Enclosed on page 00.2. is a copy of the September monthly report for the Eagan Volunteer Fire Department. HRA UPDATE Enclosed on pages 90 through is a copy of a status report for Dakota County regarding assisted housing and community develop- ment. FINANCIAL REPORTING ACHIEVEMENT AWARD The City has received notification from the. Government Finance Officers Association that our Director of Finance has again received the award of Financial Reporting Achievement which is the highest recognition in governmental accounting and financial reporting. The City Administrator will issue a press release to our local newspapers regarding this achievement. UPDATE ON I -35E DIFFLEY CENTER PROPOSAL The Advisory Planning Commission held a three (3) hour hearing last evening in consideration of the I -35E Diffley Center, proposed rezoning and preliminary plat. After approximately one hour • and twenty minutes of presentation by the developers and an hour and a half of comments by residents and discussion by the Advisory Planning Commission, the proposed applications were continued for sixty (60) days. This item will again be discussed by the Advisory Planning Commission at their January 27, 1987 meeting. There were five (5) areas of study that the Advisory Planning Commission directed the City staff to research. Those items are as follows: 1) a thorough police and fire review, similar to the race track, 2) a detailed traffic analysis and review of infrastructure by the Director of Public Works and an indepen- dent traffic engineer, selected by the City, 3) data that states the national average for commercial square footage per person in communities of Eagan's population, 4) what is the proposed tax impact on the community and 5) study alternate zoning tradeoffs throughout the community. This report will be prepared. and distributed as a part of the APC packet information for the January meeting. go MLC UPDATE' Enclosed without page number is a copy of the MLC Update for November/December. /S/ Thomas L. Hedges City Administrator V • • EAGAN VOLUNTEER FIRE DEPARTMENT MONTHLY REPORT FOR MONTH OF September, 1986 WORK PERFORMED TYPE MAN HOURS Fire/Rescue .542 Training 644' Truck & Equipment Maintenance 141 Station Maintenance 141 Fire Prevention 50 Administrative 306 TOTAL 1,824 MANPOWER STATION #] STATION #2.. STATION # .Available Nights 9 12 9 Available Days . 6 5 3 Available Days and Nights 3 4 3 Available Rotating 3 1 2 On Leave 0 1 0 Rookies 0 0 . 0 %' ' TOTAL 21 23 17 FIRE/RESCUE TYPE NUMBER $ LOSS Structure 13 22,680 Grass 0 0 Vehicle 6 10250 False 16 Medical 6 Other 3 TOTAL 44 $ 23,930 LARGE DOLLAR LOSSES DATE NAME LOCATION OCCUPANCY $ LOSS 9/10/86 4615 Nicols Road House 2,000 9/21/86 1682 Walnut Lane House 20,000 R. DAKOTA 1 ON Yeti ria 10� � iala:nia COUNTY DAKOTA COUNTY HOUSING & REDEVELOPMENT AUTHORITY 2496- 145th STREET WEST ROSEMOUNT, MINNESOTA 55068 612-423-4800 Serving People and Communities MEMORANDUM TO: HRA Commissioners; Dakota County Commissioners; City Managers; Fred Joy, County Administrator; and Dakota County Planning Department FROM: Mark S. Ulfers, Executive Director SUBJECT: NEW STATUS REPORT FORMAT DATE: November 13, 1986 We have revised our Monthly Status Report format. Each city will now receive a report for their community and a county -wide report. If you would like to also receive reports on other Dakota County communities, please call Lori Zierden of our staff. We hope this new format is easier to follow and provides you with the infor- mation you need to assess assisted housing and community development activity in your area. �- S3 "CAI Fnllhl noon9TII11IT1 C110InVCG" ASSISTED HOUSING Status Report for Dakota County** October, 1986 Amount of Elderly Family Total +/- * + = Increase/- = Decrease **Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. Section 8 Existing - Certificates 440 1,055 1,495 0 Section 8 Existing - Vouchers 0 1 1 +1 Moderate Rehab 4 21 25 0 Section 8 New Construction 247 300 547 0 Low Rent Housing 380 182 562 0 235 Home 0 41 41 0 236 Rental 0 526 526 0 TOTAL ASSISTED HOUSING 071 2,126 3,197 —+I Amount t of COMMUNITY DEVELOPMENT Elderly Family Commercial Total Increase MHFA Home Improvement Loan 31 131 0 162 1 MHFA Home Rehab Loan 63 77 0 140 5 ' MHFA Home Energy Loan 10 77 0 87 0 Rental Rehab 38 47 0 85 42 CDBG Rehab Loan 87 127 0 214 0 CDBG Rehab Loan - Mobile Home 1 15 0 16 14 MHFA Solar Bank Energy Loan 0 8 0 8 0 312 Loan Residential 4 15 0 19 1 312 Loan Commercial & Mixed Use N/A N/A 3 3 1 Weatherization 309 1,160 0 1,469 18 TOTAL COMMUNITY DEVELOPMENT 543 X57 3T,-2-0-3 82 * + = Increase/- = Decrease **Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. .1. Status Report for the City of Eagan October, 1986 ASSISTED HOUSING Elderly Family Total Section 8 Existing - Certificates 30 161 191 Section 8 New Construction 0 33 33 Low Rent Housing 0 17 17 236 Rental 0 144 144 TOTAL ASSISTED HOUSING 30 355 385 COMMUNITY DEVELOPMENT MHFA Home Improvement Loan MHFA Home Rehab Loan MHFA Home Energy Loan CDBG Rehab Loan Weatherization TOTAL COMMUNITY DEVELOPMENT * + = Increase/- = Decrease. Elderly 0 3 1 5 -0 gS Family 7 3 7 3 57 777 Total 7 6 8 4 62 Lh Amount of LLI! 0 0 0 0 0 Amount of Increase 0 0 0- 1 T W ;1