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02/11/1986 - City Council SpecialMEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 11, 1986 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for 6:15, Thursday, February 13, to provide an update on the status of union negotia- tions with the Clerical, Dispatchers and Public Works groups.. The City Administrator will be meeting with the Clerical and Dis- patchers groups on Friday, February 14, and the Public Works group on February 18, and therefore need direction regarding the next round of negotiations. An update regarding the status of union negotiations is attached for your review. The City Administrator is planning to provide a brief update regarding the current suspension of a Police Officer. The Airport Noise meeting will follow the special City Council meeting, beginning at 7.00 p.m. A copy of the letter that was sent out to elected officials is again attached for your review. An agenda and handouts will be available at the meeting on Thursday for the Airport Noise meeting. City Administrat r TLH/kf MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: FEBRUARY 11, 1986 SUBJECT: ONION NEGOTIATIONS UPDATE The following are brief summaries of the progress of negotiations for the Public Works Maintenance Workers', the Dispatchers' and the Clerical Workers' contracts. PUBLIC WORKS MAINTENANCE WORKERS With the exception of some language changes in the present contract which are basically "housecleaning" changes (i.e., eliminating errors, adding language requiredby law and rearrangement for clarity purposes), no tentative agreements have been reached with this bargaining unit. A meeting was held with the maintenance group on February 3, 1986 and the following is a list of their current (revised) demands: 1. A two year contract. 2. A 6% pay increase in 1986 and 1987. 3. The City's contribution toward the health insurance premium to be $180 in 1986 and equal to the contribution for the Police officers in 1987.. 4. Martin Luther King, Jr., Day to be established as an added paid holiday which would be retroactive to January 1, 1986. 5. Severence pay would be 75% of accumulated sick leave, 50% of which would be paid to the employee and 25% of which would be used only for health insurance premium payments at retirement only. 6. A shift differential of an additional $ .10 per hour for those hours outside the regular schedule only. 7. Clothing allowance would be $160 in 1986 and $170 in 1987., 8. Pay steps would be increased to 4 years rather than 2 years. POLICE DISPATCHERS Tentative agreement has been reached on the following points, subject, of course, to agreement on the remainder: 1. Elimination of language which precludes filing.a grievance regarding break hours. 2. $180 monthly contribution toward health insurance premium. 3. Addition of brothers, sisters, grandparents and grandchildren to funeral leave. The following items are yet to be resolved. The dispatchers are asking the following: 1. Wage. rate: Either a straight 8% across the board or 6.5% as of January 1 and an additional percentage as of July 1. 2. Child care leave language was presented. Please see the attachment for a copy of the language in full. 3. Some sort of time for personal -'use. A possibility that has been discussed is that the first 10 hours (length of a normal work day) of sick leave be accrued as personal leave time. The City is asking that all overtime hours would be compensated for in a cash payment at the rate of one and one-half times the regular rate of pay.. I CLERICAL WORKERS Tentative agreement has been reached on the following points, subject, of course, to agreement on the remainder: 1. $180 monthly contribution toward the health insurance premium. 2. Add grandchildren to funeral leave. 3. Overtime will be paid for all hours worked over 8 in a workday. 4. Elimination of Article 19 (gave union say in personnel policy changes) (City request) The following items are demands that were presented by the clerical workers at a meeting on January 31: 1. Wages: 4% to be effective January 1, 1986 plus 2% on August 1, 1986 unless comparable worth is in final .fixed stage and will be implemented by October 1, 1986. In this case, the union would forego the additional 2% for .the comparable worth implementation. 2. An additional day of funeral leave. 3. Availability of participation in the City's health insurance program at retirement with the premium to be paid by the (former) employee from the date of retirement to age 65. 4. An additional step at seven (7) years service. 5. A total of three personal leave days each year. Any days not used shall be carried over each year, not to exceed a maximum of five. 6. Child care leave language was presented. Please see the attachment for a copy of the language in full. 7. Some sort of time for personal use. If some sort of time for personal use is agreed upon, all overtime hours would be compensated for in a cash payment at the rate of one and one-half times the regular rate of pay (City request is cash payment for all overtime). 3 CHILD CARE LEAVE Subd. 1. A child care leave shall be granted by the City of Eagan subject to the provisions of this section. Child care leave shall be granted because of the need to prepare and provide parental or maternal care for a newborn or adopted child of the employee for an extended period of time. Subd. 2. An employee making application for child care leave shall inform the Employer in writing of intention to take the leave at least three calendar months before commencement of the intended leave. If an employee elects to utilize sick leave during the period of disability, employee must submit the pregnancy disability form at least thirty (30) days prior to the expected delivery date,. Subd. 3. If the reason for the child care leave is occasioned by pregnancy, an employee may elect to utilize sick leave during a period of the employee's disability pursuant to the sick leave provisions of this Agreement. A pregnant employee will also provide at the time of the leave application a state- ment from her physician indicating the expected date of delivery. Subd. 5. In making a determination concerning the commencement and duration of a child care leave, including sick leave for the period of disability, the Employer shall not in any event be required to grant any leave.,.more than �) months in duration. S"/, (b) Subd. 6. A City employee returning from child care leave shall be re-employed in his/her former classification, unless previously discharged or laid off. Subd. 7. Failure of the employee to return pursuant to the date determined under this section shall constitute grounds for discharge. Subd. B. The parties agree that the applicable periods of pro- bation for employees as set forth in this Agreement are intended to be periods of actual service enabling the City to have oppor- tunity to evaluate an employee's performance. The parties agree, therefore, that the period of time for which the employee is on child care leave shall not be counted in determining the com- pletion of the probationary period. Subd. 9. An employee who returns from child care leave within the provisions of this section shall retain all previous exper- ience credit and seniority under the provisions of this Agreement earned at the commencement of the beginning of the leave. Subd. 10. An employee on child care leave is eligible to participate in group insurance programs if permitted under the insurance policy provisions, but shall pay the entire premium for such programs as the employee wishes to retain, commencing with the beginning of the child care leave. The right to con- intue participation in such group insurance programs, however, will terminate if the employee does not return to the City pursuant to this section. MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 11, 1986 SUBJECT: SPECIAL CITY COUNCIL MEETING A special City Council meeting is scheduled for 6:15, Thursday, February 13, to provide an update on the status of union negotia- tions with the Clerical, Dispatchers and Public Works groups.. The City Administrator will be meeting with the Clerical and Dis- patchers groups on Friday, February 14, and the Public Works group on February 18, and therefore need direction regarding the next round of negotiations. An update regarding the status of union negotiations is attached for your review. The City Administrator is planning to provide a brief update regarding the current suspension of a Police Officer. The Airport Noise meeting will follow the special City Council meeting, beginning at 7.00 p.m. A copy of the letter that was sent out to elected officials is again attached for your review. An agenda and handouts will be available at the meeting on Thursday for the Airport Noise meeting. City Administrat r TLH/kf MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT DUFFY DATE: FEBRUARY 11, 1986 SUBJECT: ONION NEGOTIATIONS UPDATE The following are brief summaries of the progress of negotiations for the Public Works Maintenance Workers', the Dispatchers' and the Clerical Workers' contracts. PUBLIC WORKS MAINTENANCE WORKERS With the exception of some language changes in the present contract which are basically "housecleaning" changes (i.e., eliminating errors, adding language requiredby law and rearrangement for clarity purposes), no tentative agreements have been reached with this bargaining unit. A meeting was held with the maintenance group on February 3, 1986 and the following is a list of their current (revised) demands: 1. A two year contract. 2. A 6% pay increase in 1986 and 1987. 3. The City's contribution toward the health insurance premium to be $180 in 1986 and equal to the contribution for the Police officers in 1987.. 4. Martin Luther King, Jr., Day to be established as an added paid holiday which would be retroactive to January 1, 1986. 5. Severence pay would be 75% of accumulated sick leave, 50% of which would be paid to the employee and 25% of which would be used only for health insurance premium payments at retirement only. 6. A shift differential of an additional $ .10 per hour for those hours outside the regular schedule only. 7. Clothing allowance would be $160 in 1986 and $170 in 1987., 8. Pay steps would be increased to 4 years rather than 2 years. POLICE DISPATCHERS Tentative agreement has been reached on the following points, subject, of course, to agreement on the remainder: 1. Elimination of language which precludes filing.a grievance regarding break hours. 2. $180 monthly contribution toward health insurance premium. 3. Addition of brothers, sisters, grandparents and grandchildren to funeral leave. The following items are yet to be resolved. The dispatchers are asking the following: 1. Wage. rate: Either a straight 8% across the board or 6.5% as of January 1 and an additional percentage as of July 1. 2. Child care leave language was presented. Please see the attachment for a copy of the language in full. 3. Some sort of time for personal -'use. A possibility that has been discussed is that the first 10 hours (length of a normal work day) of sick leave be accrued as personal leave time. The City is asking that all overtime hours would be compensated for in a cash payment at the rate of one and one-half times the regular rate of pay.. I CLERICAL WORKERS Tentative agreement has been reached on the following points, subject, of course, to agreement on the remainder: 1. $180 monthly contribution toward the health insurance premium. 2. Add grandchildren to funeral leave. 3. Overtime will be paid for all hours worked over 8 in a workday. 4. Elimination of Article 19 (gave union say in personnel policy changes) (City request) The following items are demands that were presented by the clerical workers at a meeting on January 31: 1. Wages: 4% to be effective January 1, 1986 plus 2% on August 1, 1986 unless comparable worth is in final .fixed stage and will be implemented by October 1, 1986. In this case, the union would forego the additional 2% for .the comparable worth implementation. 2. An additional day of funeral leave. 3. Availability of participation in the City's health insurance program at retirement with the premium to be paid by the (former) employee from the date of retirement to age 65. 4. An additional step at seven (7) years service. 5. A total of three personal leave days each year. Any days not used shall be carried over each year, not to exceed a maximum of five. 6. Child care leave language was presented. Please see the attachment for a copy of the language in full. 7. Some sort of time for personal use. If some sort of time for personal use is agreed upon, all overtime hours would be compensated for in a cash payment at the rate of one and one-half times the regular rate of pay (City request is cash payment for all overtime). 3 CHILD CARE LEAVE Subd. 1. A child care leave shall be granted by the City of Eagan subject to the provisions of this section. Child care leave shall be granted because of the need to prepare and provide parental or maternal care for a newborn or adopted child of the employee for an extended period of time. Subd. 2. An employee making application for child care leave shall inform the Employer in writing of intention to take the leave at least three calendar months before commencement of the intended leave. If an employee elects to utilize sick leave during the period of disability, employee must submit the pregnancy disability form at least thirty (30) days prior to the expected delivery date,. Subd. 3. If the reason for the child care leave is occasioned by pregnancy, an employee may elect to utilize sick leave during a period of the employee's disability pursuant to the sick leave provisions of this Agreement. A pregnant employee will also provide at the time of the leave application a state- ment from her physician indicating the expected date of delivery. Subd. 5. In making a determination concerning the commencement and duration of a child care leave, including sick leave for the period of disability, the Employer shall not in any event be required to grant any leave.,.more than �) months in duration. S"/, (b) Subd. 6. A City employee returning from child care leave shall be re-employed in his/her former classification, unless previously discharged or laid off. Subd. 7. Failure of the employee to return pursuant to the date determined under this section shall constitute grounds for discharge. Subd. B. The parties agree that the applicable periods of pro- bation for employees as set forth in this Agreement are intended to be periods of actual service enabling the City to have oppor- tunity to evaluate an employee's performance. The parties agree, therefore, that the period of time for which the employee is on child care leave shall not be counted in determining the com- pletion of the probationary period. Subd. 9. An employee who returns from child care leave within the provisions of this section shall retain all previous exper- ience credit and seniority under the provisions of this Agreement earned at the commencement of the beginning of the leave. Subd. 10. An employee on child care leave is eligible to participate in group insurance programs if permitted under the insurance policy provisions, but shall pay the entire premium for such programs as the employee wishes to retain, commencing with the beginning of the child care leave. The right to con- intue participation in such group insurance programs, however, will terminate if the employee does not return to the City pursuant to this section.