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03/21/1986 - City Council SpecialMEMO TO: ALL DEPARTMENT HEADS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: SPECIAL CITY COUNCIL MEETING/WORKSHOP SESSION MARCH 25, 1986 A special City Council meeting/workshop session is scheduled for 7:00 p.m., Tuesday, March 25, 1986, in Conference Rooms A & B. It was the decision of the City Council Wednesday evening to invite Department Heads to the first part of the meeting which is an update and needs analysis of the radio communications system. I would specifically like Tom Colbert, Ken Vraa, Dale Peterson, Jay Berthe and Bob Childers along with your support personnel to be present for that meeting. Any and all other Department Heads are certainly welcome. I anticipate the presentation to take approxi- mately an hour which includes questions, answers and discussion by the City Council. It was also the decision of the City Council that I would present the Administrative objectives for the preliminary goals and objec- tives session with the City Council immediately following the radio communications discussion. Once the City Council has gone through the exercise and has an opportunity to evaluate each of the priorities as presented by this office, there will be a workshop session at which time Department Heads can participate directly with the City Council to further stategize our .depart- mental objectives. I welcome this team -building opportunity some- time in the near future. Thanks for completing your list of objectives in a timely fashion. If any of your objectives were eliminated upon my review and did not appear on the M.B.O. sheets, it is more than likely because the item was budget -related or is considered to be operational and, therefore, need not be considered as a new goal or objective for your department. Attached is a copy of the memorandum and M.B.O. worksheets that were distributed to the City Council. �l V�\�•Vi.J�l�-\'\-x'1.'4/ City Administrator TLH/kf MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: CITY COUNCIL & ADMINISTRATIVE OBJECTIVES In 1984 a goals and objectives strategy was established that allows the City Council to review all City Council and adminis- trative objectives. Each year an operational budget is prepared whereby many goals and objectives that are directly related to local government services are analyzed and reviewed by both the department heads and the City Council. The Management by Objective (M.B.O.) is intended to look at specific programs and/or services that are not necessarily reviewed at the time an annual budget guideline is established. This exercise is divided into three (3) parts for review and analysis by the City Council. The three parts for review of goals and objectives are (1) completed, (2) pending, and (3) proposed. The following is background information on those three (3) cate- gories. 1. Completed During 1984/1985 forty-eight (48) objectives were analyzed by the City Council. Upon review of those objectives there are thirty-two (32) that have been com- pleted. A copy of those objectives are listed for your review and are indicated as completed. There is no review intended for the completed objectives unless there are specific questions generated by the City Council. 2. Pending There were sixteen (16) objectives, most of which were prioritized as long-term, that have not been completed. With some exception, most of these objectives will be satisfied in 1986. It is anticipated that the City Council will want to discuss some of the objectives; therefore, review will be provided as a status update. The City Council certainly has the right to change the priority and to redesignate as a long-term or short-term objective. 3. Proposed The proposed Management by Objective list repre- sents input by all departments, with the exception of Parks & Recreation. The director of Parks & Recreation is nearing completion of his objectives and hope to have them submitted on Monday, and certainly no later than Tuesday, for review by the City Council. All of the objectives, along with general comments, are listed by department. Objectives that relate to day-to-day operations or ongoing services are not included as a part of this exercise. The Management by Objective is intended to address policies and procedures for improving local government services; or the objectives relate to new programs. Certain objectives will require more legislative input by the City Council, while others are administrative, requiring less opera- tional guidelines for the department heads. There is a broad variation in the comprehensiveness of objectives by department. Certain departments are expanding into new service areas as Eagan continues growing, while other departments maintain a constant level of service. The City Administrator will provide a more defini- tive comparison at the meeting on Tuesday. Space is left at the bottom of the proposed objectives for adding City Council/general administration items. These objectives relate more specifically to overall community policy. The City Administra- tor has provided a few examples for review and consideration. The City Administrator will provide a few brief comments on each objective, and it is hopeful that the City Council can prioritize the objective with either an A, B, C, NI, or NA as indicated on each of the sheets. Each City Councilmember will be allowed to rank the priority as either short or long-term. Once the objec- tives are prioritized at the meeting on Tuesday, the proposed M.B.O. will be combined with the pending and copies will be resubmitted for review and consideration. The City Adminis- trator's office will monitor all objectives and make every effort to provide periodic updates to the City Council, indicating either completion or status. Ilk City Administrator TLH/mc A - High Priority B - Medium Priority 4 - Lor Priority NI - Needs Information NA - No Action COMPLETED 2-28-84 .M. B.O. 7-16-84 I1-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS W 1. Health Insurance - Activate Insurance C, NA, Committee to review insurance options. NA, NA, compltd .. NA 5 fall/85 2. IRS Ruling - Examine deductions for all B, B, C compltd IRS does not allow the health insurance contributions. NA, A 2 3 1985 contribution. 3. Landscaping Plan - Finalization of land- i scaping plan from Municipal Center a. comprehensive sign layout A, B, B compltd b. dedication of bell A, A, 5 6/9/84 4. Dedication of Fire Administration Bldg B, B, B compltd B, B, 5 0/13/84 5. Finance Committee Meeting - Complete a special fact finding on financing for A, A, A compltd housing bond issues. A, A, 5 84/85 6. Refunding - Public improvement bond NI, B, compltd issues A, A, A spring. 1985 7. Microprocessing Plans - Comprehensive A, B, B compltd equipment installed .. needs analysis $, A 5 summer fall 184/spring 185 1984 8. Joint Purchasing System - Review commu- B, C, C compltd Joint powers agreements nitywide joint purchasing programs. C 4 1 1985 have been adopted with the cities of St Paul & Mpls for joint purchasing. 9. Personnel Evaluation - Special study for The program has not been reclassification of all personnel posi- B, C, C compltd implemented due to the tions B, C 4 1 1985 comparable worth study under review by Control Data Business Group. 10. Organizational Chart - Develop an or-'' B, C, B complt ganizational chart. C, A 5 Dec '8 11. Taping City Council minutes - Prepara- tion of policy for taping regular City A, NA, compltd Council meetings _ _ A, B, A 1 4 fal1/8 12. Comprehensive Vehicle Study - Prepare This study was implemented comprehensive vehicle study for all B, C, B complt as a part of the 1986 bud - management use. B, B 5 fall/8 get. A - High Priority B - Medium Priority C.- Low Priority NI - Needs Information NA - No Action COMPLETED 7-18-84 -84 I1 M -B -O. 1-1-133-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. History Book - Finalization of history C, C, A 3 2 compltd document and coordination of publica- A, C spring tion 1985 14. Volunteer Recognition/City Tour A, B, A 5 compltd B, B spring 1984 15. Prepare & Process Development Agree- A, A, A 5 compltd ment/Horse Racing Facility A, A, spring 1984 16. CIP - Preparation & Review of Capi- , B�, P 1 4 compltd tal Improvement Program A, B 1984 17. RFP for Banking Services - Pre- B, C, F 3 2 compltd paration of RP for banking ser- B, B spring vices 1985 18. Star City Designation B, A, B 2 3 compltd B, B Oct 184 19. Cable Television A, C, B 3 2 ompltd The cable television sys- C, B fall tem was generally comple- 985 ted in the fall of 1985/ winter of 1986. 20. LGA Lobby Effort - Formulate the Muni- A, A, B 5 compltd The MLC was formed in 11981 cipal Legislative Commission for im- A, A. 1984 & is ongoing as a legisla proving municipal revenue contributions tive commitment by four- teen cities. 21. Comprehensive Radio Communications Plan C, NI, 5 ompltd The comprehensive plan wat Authorization to complete a comprehen- NI, C, ug '85 completed for the analysi! sive radio communications plan & review NI of all City departments' for entire city radio communications. 22. Parks & Recreation Referendum - Prepare A, B, A 5 compltd and proceed with a park referendum to B, A spring satisfy park systems plan. 1984 23. Joint Park & Recreation Commission/ A, A, B 5 compltd This objective is ongoing f City Council Meetings A, A '84-'85 will be practiced each dal- endar year as needed. 24. Joint Planning Commission/City Council C, B, A 2 3 compltd This objective is ongoing'F -._.-Meeting - _. _- _ B, B _ '84-'85 will be practiced each cal- endar year as needed. 25. Develop Position Paper for Medical & B, B, C 5 compltd Emergency Care Needs C, B fall 1985 A - High Priority B - Medium Priority C.- Lor Priority HI - Needs Information NA - No Action COMPLETED .M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 I1-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL�COMMENTS 26. Temporary & Illegal Signs.- Institute B, B, B 5 compltd All temporary & illegal enforcement of all temporary & illegal B, B spring signs are enforced by the signs. 1985 part-time sign inspector. 27. General Contractors License - Monitor- B, B, B 5 compltd The monitoring & licensing ing licensing of general contractors. B, B annual of general contractors is basis ongoing since the adoption of the city code amendment. 28. Building Inspection Evaluation A, A, A 5 compltd A specific review of the A, A spring enforcement alternatives 1985 given. to the building in- spections dept. was con- ducted & completed in the spring of 1985. 29. Lead Study - Conduct a soil sampling of A, A, A 5 compltd The study was conducted by lead emission from the Gopher Smelting 12/6/84 the Dakota County environ - Plant. mentalist, George Kinney a response letter is a matter of record., 30. Northwestern Bell Telephone Service - A, A, A 5 compltd A fiber optics & telecommu- Create telecommunication & renovation. A, A 1985 nications conduit was in - of community telephone options stalled in '85/186. A major switching station addition was constructed i, 1985 at Lexington & Lone Oak Rd. 31. Fishing Access/T.H. 13 & 494 B, B, B, 5 compltd DNR Correspondence Bridge B, B 1985 to Parks Department 32. Mulch Program C, C, C Mulch & Compost Programs C, NI 5 Completed during 1985/1986 A - High Priority 'B Medium Priority C - Low Priority NI - Needs Information NA - No Action PENDING M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 11-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTON GENERAL COMMENTS 1. Develop a Risk Mgmt. Program for all B,C,B, 5 insurance functions. NI, NI 2. Discuss & Review pending & proposed B,C,C, 5. Under review & revision City Code amendments B,B at theccurrent time. 3. Coordinate with.ISD 196 school A,A,B, 5 On -Going The High School facilities needs B, A referendum is under con- sideration for this fall. 4• Study other school district facility NI, NI, 5 Inquiry has been made possibilities. NI NI NI 5. Preparation & execution of job evalu- B, A, B ,'.2 3 Implementation is planned ation study B, C for 1986; one training session has been completed 6. Coordination of Lone Oak Tree removal/ C, A, Nz 1 3 Tree is currently preserver preparation of a sculpture B, B action was dropped during _ summer of 1985. 7. Prepare & implement Fire Administration C, C, B s5 Under review Policy & Procedures Manual. B, B 8. Development & review of 5—yr street B, B, B, 5 Under consideration by Dir. improvement plan B, B of Public Works; requires financing 9. Medical & emergency care needs B, B, C, 5 Position paper approved & C, B distributed during fall/'8_` action expected during 1198E 10. Alternative financing for business A, B, B, .5 Ongoing by Economic DeveloF B, B ment Commission 11. R-1/P.U.D. study A, B, B 5 Under review by Planning B, B Department 12. Comprehensive Guide & Housing Plan B, B, B 5 To be completed during 198( update B, B. under joint review with AP( 13. Maintaining of licensing of contractors B, B, B 5 Ongoing B, B 14: Comparable worth A, A, A 5 To be implemented during A, A Oct/'86; study to be com— pleted by C.D.C. Business Group A - High Priority B - Medium Priority C - Low Priority NI - Needs Information NA - No Action PENDING 2-28-84 M. B.O. 7-16-84 11-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS L5. Airport noise A, A,A 5 Ongoing A, A 16. M.W.C.C. A, A, A 5 Seneca Plant odor under A, A review . A - High Priority B.- Medium Priority C - Lor Priority HI - Needs information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 1 a 1. Capital Improvements Program update Proposed April - July 1.986 2. Volunteer recognition June bus tour; also volun- teer recognition 3. 'Refuse collection/waste.abatement strat- Review MET Council mandate egy - to bring about waste abate- ment & source separation o. recyclables. 4. Economic development strategy Continue review & amendment to the Economic Development Policy 5. Team building Engage in a Staff/City Coui cil team building session led by a consultant. 6. In-service training programs _ Continuance & development in-service training prograi 7. Develop citywide salary compensation Relates to Comparable plan Worth and establishs a Cit) wide salary range for all non -contract employees 8. Personnel Policy Update The current Personnel Policy is under review and should be updated during Spring/1986 9. Develop Administrative Policy book Establish a collection of Administrative guidelines. 10. Needs & cost analysis study on (Computerize all Police on computerization records for easy access 11. Law Enforcement cable program Produce a citizen aware- ness law enforcement cable television program 12. Law Enforcement Explorer Scouting Develop & participate in Program - a Law Enforcement Explorer Scouting Program - -- '-- -` - A - High Priority B - Medium Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. Citizen's Crime Prevention Association Produce a citizen aware- ness law enforcement cabl television program 14. Part I Crime Evaluation Stategy - Evaluate Part I crimes, i.e., burglary, robbery, sex offenses, etc. and develop a methodology to. increase those clearance rates. 15. Update Procedure Manual Revise and Update the - Police Department Policy - & Procedure Manual 16. Further development of physical Continue to promote & fitness program establish a department physical fitness program 17. Animal Pound Consider alternative -' locations and possible ownership options for housing animals - 18. Restoration of Equipment strategy Establish program to restore certain equipment items. Requires an inventory 19. Site selection for new Fire Stations Develop plan to acquire sites and build new fire stations -.. 20. Expand Fire Inspection service Consider a full-time Fire Marshal to inspect and investigate Fire - matters. - 21. Fire Relief Pension Fund_ Review process for updating the Fire Relief Pension Fund 22. Develop PUD map Develop a PUD map showing ' all uses•.within PUD's within the City, A - High Priority B.- Medium Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 23. Update Zoning Map Update existing zoning map during 1986 24. Evaluate & Establish new platting Evaluate and strengtht:n strategy preliminary plat .review and establish new final plat process 25. Computerization for Planning items Complete a needs analysis of the computer system fo the Planning Department ffayfforilwanmim 26. Command bus operable To have command bus operable for final servic in 1986 27. Emergency Plan Update Emergency Preparedness Plan in 1986 28. Fleet Maintenance Program Establishment of City— wide fleet maintenance program for approximately 80 vehicles . 29. Equipment Inventory Control Computerize all,inventoiy 30. Maintenance Facility Expansion Complete the new main-' Program tenance garage expansion program 31. Energy -program for water supply.and Study alternatives for distribution power consumption reducing low and peak energy demands that result in savings for energy costs 32. Update Special Assessment Guide Codify the Special Assess- ment Guide that was prepared in 1977 33. Easement Acquisition process Evaluate a formal ease- ment acquisition process. . for the City A - High Priority B- Medius Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 34. Preparation of Water Quality Manage- Prepare and complete al ment Plan Water Quality Manage- ment Plan for all Lakes and wetlands within tH4e City 35. Preparation of Comprehensive Transpor- _ Examine all future road tation Plan improvements combined - with a detailed cost analysis 36. Erosion Control Enforcement Strategy Establish enforcement " policies and procedures for erosion control standards 37. Gun Club Lake Watershed Management The City should actively Organization coordinate this watershed plan reconizing that 90% of the area is located, - within Eagan. 38. Develop Inspection strategy for Provide additional time multiple and commercial projects for inspections on multiple & commercial projects. 39. Develop a correspondence procedure Process more written'"- - communications regarding code violations., etc. 40. Fire Inspections Strategy Provide more. fire inspec- tions on existing. _ buildings and follow -.up on any and all fines. 41.. Computerization of Special Assessments Complete the special. assessment computeriza- tion conversion 42. Determine new bonding strategy _ Complete a review of financing options given' H.R. 3838 with the new. . bonding restrictions -and ' requirements - A - High Priority B - Medium Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 43. Complete an Investment Policy Complete an investment document policy document, review' computerization of invQSL— ment files and improve reporting process 44. Study computer utilization Review City computer . utilization and provide additional direction 45. Review General Insurance Coverage Study and present Risk Options Management/General Insurance Options 46. Records retention strategy Complete Records Retention Plan in compliance with State Department of Administration guidelines To be Submitted on Monday or Tuesday A - High Priority B - Medius Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-96 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS IFOOM WrRrqypr1 • 47. Senior Housing Review Senior housing needs 48. Housing Review Over-all housing _ objectives - 49. Organization Strategy Review & develop new organizational objectives 50. Inter -Community Transportation Review inter -community Strategy busing needs such as shopping, jobs, etc. Similar to a ride shared program rI J'_Q MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: SPECIAL CITY COUNCIL MEETING/3'-25-86 GRADING PERMIT/LEXINGTON SQUARE 3RD ADDITION Mr. Larry Frank, representing Meritor Development Corporation, is requesting a grading permit for the Lexington Square 3rd Addition. All documents have been, received and signed off by the Engineering Division and, therefore, the grading permit is in order for consideration. City staff has indicated to the developer that this item would appear on the April 1 City Council agenda; however, upon special request by Mr. Frank, this item was placed on the special meeting agenda for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a grading permit for Lexington Square 3rd Addition. SPECIAL FOUNDATION PERMIT/DALLAS DEVELOPMENT 1ST ADDITION The Dallas Development Company is requesting a special foundation permit for their development that is proposed and been given approval at the intersection of T.H. 13 and Silver Bell Road. A grading permit was recently approved for this project; however, the final plat has not been presented to the City Council. A building permit would not be granted beyond the foundation permit unless the final plat is received and processed according to City policy. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special foundation permit for Dallas Development 1st Addition. RADIO COMMUNICATIONS STUDY During the summer of 1984, a request was made in the 1985 Budget process to hire a communications specialist to study the City-wide radio communications network and present findings for the replace- ment and purchase of new radio equipment. Dr. John DuBois was hired to perform the study. Dr. DuBois is a registered profes- sional Communications Engineer. This item was approved in the 1985 Budget and Dr. DuBois was hired and completed the study in the summer of last year. As everyone recalls, including the City staff, the study indicated a strong deficiency in the current equipment and recommended replacing most all of the radio communications equipment. The total cost is in excess of $400,000. Attached is a recap of the equipment and cost that was prepared by Dr. DuBois as a part of a feasibility study. Also included as a part of the attachment is a Special City Council Meeting March 21, 1986 Page 2 timetable that would allow the radio communications system to be bid during the fall of 1986 with payment in 1987 if the City Council so determines. Our radio problems are growing throughout all departments but the major concern rests with Public Safety operations. Attached is a memo that was prepared in December by Administrative Captian Geagan regarding ongoing radio problems. Police Chief Berthe has expressed concerns about the deficiency and continuance of malfunc- tioning radio communciations equipment. The management team has studied Dr. DuBois' report and pursued other options that might be available for providing the necessary radio communications. Most all of the communities researched have upgraded their systems to the type of radio communications network that Dr. DuBois is proposing for our City. Staff review has indicated that the equipment that is being proposed is both necessary and the correct equipment. All equipment budgeted and purchased during 1986 will conform to the communications network that Dr. DuBois has presented in his report. Various department heads will be present at the meeting on Tuesday to review further the radio communications needs with the City Council. A slide presentation has been developed by the .Police Department that will take approximately 10 minutes and can show the type of problem areas that all departments are experiencing at this time. The purpose of this meeting is to further our fact finding regard- ing the need to replace our existing radio communications network, and secondly, review a method for financing the new system. The City Administrator will provide background information on the needs analysis and financing availability. ACTION TO BE CONSIDERED ON THIS ITEM: To make some determination regarding future acquisition of a new radio communications system. GOALS & OBJECTIVES REVIEW Please see attached memo. INFORMATIVE Economic Development Policy --Attached is a copy of an Economic Development Policy for processing new and proposed development and special projects that was prepared by City Councilmember Smith and City Administrator Hedges. Please review the Policy and present any questions or comments that you might have on Tuesday or at the April 1 City Council meeting when the Policy will be formally scheduled for action. Special City Council Meeting March 21, 1986 Page 3 Municipal Legislative Commission Update --Enclosed in each City Council packet is a copy of the most recent MLC Update. Single -Family Housing Report --Recently, City Councilmember Wachter authored a motion that requested a detailed study of single-family housing opportunities and further, the need and trend for single- family housing as it relates to the City of Eagan. The Planning Department, under the coordination of Steve Schwanke, Planner I, has prepared a report which is attached for your review. This information will used by all City departments and the Eagan Chamber of Commerce as we address demographic changes in how they impact the business, industrial, residential and social services climate in the City for the next several years. ck\ku. � , City Administrat V , I. TASKS PROPOSED FOR 1986 CITY OF EAGAN, MINNESOTA DISCUSSION MEETING JANUARY 14, 1986 John R. DuBois Ph.D. Registered Professional Communications Engineer ENGI^]SEEERING OF SYSTEM FOR POLICE, INCLUDING: 1. Obtaining new frequency for repeater system. 2. Console requirements. _ 3. Satellite receiver sites determination. 4. Contracts for sites. 5. FCC licensing, hearings, etc. 6. Transition planning from old Police system to new system. 7. Console design. 8. Console bidding. 9. Satellite receiver system design. 10. Satellite receiver system bidding. 11. Modifications of Police mobiles and portables. II. TIMETABLE FOR TASKS 1. New frequency determination 2/86 - 3/86 2. New frequency coordination 3/86 - 4/86 3. FCC licensing and hearings 4/86 - 5/86 4. Console requirements 3/86 - 6/86 5. Satellite receiver site determination 5/86 - 6/86 6. Contracts for sites 6/86 - 7/86 7. Transition planning for Police system 3/86 - 7/86 8. Console design 6/86 - 8/86 9. Console bidding 9/86 - 10/86 10. Satellite receiver system design 6/86 - 8/86 11. Satellite receiver system bidding 9/86 - 10/86 12. Modifications to Police mobiles and portables 10/86 III . PAYMENT SCHEDULE -2 - Task Due Date 1 Schen convenient 2 " 3 " 4 " 5 To 6 to 7 '1 8 " 9 (Equip 4/87) 10 " 11 (Equip 4/87) 12 (Nods 2/87) IV. SUTnwY 1. Some tasks must be done in 1986 because of crucial nature and frequency crunch. 2. Some tasks must be done in 1986 because of their long lead time. 3. Engineering costs need not be paid until 1987 ($15,000 - $20,000). 4. Equipment costs need not be paid until 19B7 ($150,000 - $200,000). V. QUESTIONS AND ANS[ERS TABLE NINE Proposed Three Phase Implementation Plan for Upgrading of all Two-way Radio Systems operated by Eagan, Minnesota PHASE ONE - 1986 Task Number Department Task Estimated Cost 1. Police & Fire Replace antennas on tower $ 6,000 2. Police & Fire New Dispatch Console $ 65,000 3. Police & Fire Tape Recorder $ 25,000 6. Police New Repeater $ 10,000 7. Police Recrystal Police mobiles $ 2,200 9. Police Recrystal 13 Police walkie-talkies $ 2,600 10. Police Modify 4 mobiles $ 800 11. Police Add back-up Police base w/MINSEF $ 5,500 13. Police Add monitor receivers to console $ 6,000 14. Police Replace 7 pagers $ 2,450 15. Fire Replace 5 walkie-talkies $ 7,500 16. Fire Replace base station inc. MA $ 6,000 17. Fire Replace back-up station $ .. 5,000 19. Fire Replace 7 mobiles $ '11,200 21. Fire Replace 77 radio pagers $ 26,950 26. All Pub Sery Replace base repeater $ ,9,000 27. All Pub Sery Replace 2 RF control stations $ 6,000 29. Parks Replace 6 mobiles $ 7,200 30. Inspections Replace 2 mobiles $ 2,400 31. Inspections Replace 1 walkie-talkie $ 1,000 e Table Nine (Cont.) Task Number Department Task Estimated Cost 32. Streets Replace 6 mobiles $ 7,200 33. Streets Replace 2 walkie-talkies $ 2,000 34. Utilities Replace one mobile $ 1,200 35. Parks Add tone to one mobile $ 150 36. Inspections Add tone to one mobile $ 150 37. Engineering Add tone to 2 mobiles $ 300 38. Streets Add tone to 5 mobiles $ 750 39. Utilities Add tone to 5 mobiles $ 750 54,934 Subtotal $ 220,300 Engineering Assistance $ 22,000 10% Contingency $ 24,230 Eagan First Year Total $ .266,530 PHASE TWO - 1987 4. Police Add Voting System $ 81000 5. Police Add Satellite Receivers $ 7,000 8. Police Replace 9,walkie-talkies $ 13,500 12. Police ... .... _. .Replace RF control station $ _ .5,500 23. Fire Replace 6 mobiles $ 11,400 Subtotal $ 45,400 Engineering Assistance $ 4,540 . 10% Contingency $ 4,994 Eagan Second Year Total $ 54,934 Table Nine (Cont.) PHASE THREE - 1988 Task Task Number Department 18. Fire 20. Fire 22. Police 24. Fire 25. Fire 28. Pub Sery 40. Parks 41. Streets 42. Streets 43. Utilities Task Estimated Cost Convert 2 Police mobiles $ 600 Replace 9 walkie-talkies $ 13,300 Replace 16 mobiles $. 25,600 Replace base at Station #2 $ 5,000 Replace base at Station #3 $ 5,000 Replace back-up base/control $ 5,500 Replace 2 mobiles $ 2,400 Replace 3 walkie-talkies $ 3,000 Replace 5 mobiles $ 6,000 Replace 2 mobiles $ 2,400 Subtotal $ 69,000 Engineering Assistance $ 6,900 10% Contingency $ 7,590 'Eagan Third Year Total $ 83,490 police department JAY M. BE HTHE C..., m Pao-. PATH I CK J. G EAGAN Aamm�e.a.. cw�u ®F cza Jcin KENNETH n_C.....AS2MN 3830 Pilot Knob Road Eagan, Minnesota 55122 19 December 1985 T0: Chief Jay M. Berthe FROM: Administrative Captain SUBJECT: RADIO PROBLEMS Per the request at our breakfast meeting this morning, I am able to document the following problems with our radio system. 1. REPAIR: GenComm is currently salvaging parts from an old base station formerly used by the Dakota County Sheriff's office and using those used parts in our base station. Our fear is that the parts are running out and we will be unable to find them anywhere else. Also, according to GenComm, the console has been "jerry-rigged" so often in the past it is just a matter of time before we have a complete failure. 2. PROBLEMS: November 1985:- We received a call of an intruder in a home in the Safari Addition. The first officer on the scene attempted to contact responding units to position them properly for the safety of the officers and the resident who was at home. The officer was unable to contact anyone on his handheld. Conse- quently, there was no coordination of the units and we could have had a serious injury. November 18, 1985:- The dispatcher could not copy the officer's handheld communication during a vehicle fire. The situation was potentially dangerous because of the presence of ammunition on the front seat of the vehicle (owner was returning from a hunting trip). November 28, 1985:- We received a call of a shooting at the Eagan Green Apartments. When the first officer arrived, he found that a young man had attempted suicide by shooting himself in the head. Due to the seriousness of the wound, the officers attempted to reach the dispatcher to request the Rescue Squad but was unable to get through on his handheld. Ultimately the officer had to leave the victim for three to THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY -A Jay M. Berthe Radio Problems Page Two five minutes in order to return to his squad car to radio for assistance. November 1985:- An Eagan officer was in pursuit of a stolen vehicle, traveling at speeds in excess of 90 MPH. Our officer was unable to contact our base station with her mobile radio in order to advise the dispatcher of her location and the status of the pursuit. This pursuit lasted approximately ten minutes and most of the time, our dispatcher did not know where the officer was and whether or not she was all right. December 1985:- We received a call to a medical at Cedarvale, which was determined to be a heart attack. The first officer at the scene started CPR and realized he needed more equipment and personnel. He attempted to call the dispatcher with his handheld and was unable to reach the Dispatch Center. Again, he had to leave the victim and go outside to his squad to make radio contact. December 1985:- During a fire at the Warren Eustis House, we received a call of another fire at Berkshire Pond. The dis- patcher was unable to communicate with the fire department personnel at the second fire for several minutes. Also, during this time, we received a medical call and the dispatcher had difficulty in reaching the Rescue Squad. The medical call was answered by a police unit without the aid of the rescue squad. Public safety personnel are becoming extremely concerned about their safety and the safety of the public due to the frequent breakdown in communications. Patrick J. Geagan. PJG/vk MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: CITY COUNCIL & ADMINISTRATIVE OBJECTIVES In 1984 a goals and objectives strategy was established that allows the City Council to review all City Council and adminis- trative objectives. Each year an operational budget is prepared whereby many goals and objectives that are directly related to local government services are analyzed and reviewed by both the department heads and the City Council. The Management by Objective (M.B.O.) is intended to look at specific programs and/or services that are not necessarily reviewed at the time an annual budget guideline is established. This exercise is divided into three (3) parts for review and analysis by the City Council. The three parts for review of goals and objectives are (1) completed, (2) pending, and (3) proposed. The following is background information on those three (3) cate- gories. 1. Completed During 1984/1985 forty-eight (48) objectives were analyzed by the City Council. Upon review of those objectives there are thirty-two (32) that have been com- pleted. A copy of those objectives are listed for your review and are indicated as completed. There is no review intended for the completed objectives unless there are specific questions generated by the City Council. 2. Pending There were sixteen (16) objectives, most of which were prioritized as long-term, that have not been completed. with some exception, most of these objectives will be satisfied in 1986. It is anticipated that the City Council will want to discuss some of the objectives; therefore, review will be provided as a status update. The City Council certainly has the right to change the priority and to redesignate as a long-term or short-term objective. 3. Proposed The proposed Management by Objective list repre- sents input by all departments, with the exception of Parks & Recreation. The director of Parks & Recreation is nearing completion of his objectives and hope to have them submitted on Monday, and certainly no later than Tuesday, for review by the City Council. All of the objectives, along with general comments, are listed by department. Objectives that relate to day-to-day operations or ongoing services are not included as a part of this exercise. The Management by Objective is intended to address policies and procedures for improving local government services; or the objectives relate to new programs. Certain objectives will require more legislative input by the City Council, while others are administrative, requiring less opera- tional guidelines for the department heads. There is a broad variation in the comprehensiveness of objectives by department. Certain departments are expanding into new service areas as Eagan continues growing, while other departments maintain a constant level of service. The City Administrator will provide a more defini- tive comparison at the meeting on Tuesday. Space is left at the bottom of the proposed objectives for adding City Council/general administration items. These objectives relate more specifically to overall community policy. The City Administra- tor has provided a few examples for review and consideration. The City Administrator will provide a few brief comments on each objective, and it is hopeful that the City Council can prioritize the objective with either an A, B, C, N2, or NA as indicated on each of the sheets. Each City Councilmember will be allowed to rank the priority as either short or long-term. Once the objec- tives are prioritized at the meeting on Tuesday, the proposed M.B.O. will be combined with the pending and copies will be resubmitted for review and consideration. The City Adminis- trator's office will monitor all objectives and make every effort to provide periodic updates to the City Council, indicating either completion or status. City Administrator i TLH/mc A - High Priority B - Medium Priority C - Low Priority NI - Needs Information NA - No Action COMPLETED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 11-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 11151, '131,31M. M.11,69MVE WE 1. Health Insurance — Activate Insurance C, NA, Committee to review insurance options. NA, NA, compltd. NA 5 fall/85 2. IRS Ruling — Examine deductions for all B, B, C compltd IRS does not allow the health insurance contributions. NA, A 2 3 1985 contribution. 3. Landscaping Plan - Finalization of land- scaping plan from Municipal Center a. comprehensive sign layout A, B, B compltd b. dedication of bell A, A, 5 6/9/84 4. Dedication of Fire Administration Bldg B, B, B compItd B, B, 5 0/13/84 5. Finance Committee Meeting - Complete a special fact finding on financing for A, A, A compltd housing bond issues. A, A, 5 84/85 6. Refunding - Public improvement bond NI, B, compltd issues A, A, A spring' 1985 7. Microprocessing Plans - Comprehensive A, B, B compltd equipment installed.. needs analysis 8, A 5 summer fall 184/spring 185 1984 8. Joint Purchasing System - Review commu- B, C, C compltd Joint powers agreements nitywide joint purchasing programs. C 4 1 1985 have been adopted with�thc cities of St Paul & Mpls for joint purchasing. 9. Personnel Evaluation - Special study for The program has not been reclassification of all personnel posi- B, C, C compltd implemented due to the tions B, C 4 1 1985 comparable worth study under review by Control Data Business Group. 10. Organizational Chart - Develop an or- B, C, B compltd ganizational chart. C, A 5 Dec '8 11. Taping City Council minutes - Prepara- tion of policy for taping regular City A, NA, complt Council meetings A, B, A 1 4 fall/8 12. Comprehensive Vehicle Study - Prepare This study was implemente( comprehensive vehicle study for all B, C, B complt as a part of the 1986 bud - management use. B, B 5 fall/8 get. A - High Priority B - Medius Priority C - Low Priority NI - Needs Information NA - No Action COMPLETED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 11-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. History Book - Finalization of history C, C, A 3 2 compltd document and coordination of publica- A, C spring tion 1985 14. Volunteer Recognition/City Tour A, B, A 5 compltd B, B spring 1984 15. Prepare & Process Development Agree- A, A, A 5 compltd ment/Horse Racing Facility A, A, spring 1984 16. CIP - Preparation & Review of Capi- , B, 1 4 compltd tal Improvement program 41 B 1984 17. RFP for Banking Services - Pre- B, C, F 3 2 compltd paration of RP for banking ser- B, B spring vices 1985 18. Star City Designation B, A, B 2 3 compltd B, B Oct 184 19. Cable Television A, C, B 3 2 ompltd The cable television sys- C, B fall tem was generally comple- 985 ted in the fall of 1985/ winter of 1986. 20. LGA Lobby Effort - Formulate the Muni- A, A, B 5 compltd The MLC was formed in 198 cipal Legislative Commission for im- A, A 1984 & is ongoing as a legislz proving municipal revenue contributions tive commitment by four- teen cities. 21. Comprehensive Radio Communications Plan C, NI, 5 ompltd The comprehensive plan wa Authorization to complete a comprehen- NI, C, ug '85 completed for the analysi sive radio communications plan & review NI of all City departments' for entire city radio communications. 22. Parks & Recreation Referendum - Prepare A, B, A 5 compltd and proceed with a park referendum to B, A spring satisfy park systems plan. 1984 23. Joint Park & Recreation Commission/ A, A, B 5 compltd This objective is ongoing City Council Meetings A, A 184-'85 will be practiced each cal endar year as needed. 24. Joint Planning Commission/City Council C, B, A 2 3 compltd This objective is ongoing .-...._Meeting _ _ .. _ ._ B, B '84-185 will be practiced eAch cal endar year as needed. 25. Develop Position Paper for Medical & B, B, C 5 compltd Emergency Care Needs C, B fall 1985 A - High Priority B - Medium Priority C - Low Priority NI Needs Information NA - No Action COMPLETED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 I1-13-84 3.11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 26. Temporary & Illegal. Signs.- Institute B, B, B 5 compltd All temporary & illegal enforcement of all temporary & illegal B, B spring signs are enforced by the signs. 1985 part-time sign inspector. 27. General Contractors License - Monitor- B, B, B 5 - compltd The monitoring & licensing ing licensing of general contractors. B, B annual of general contractors is basis ongoing since the adoptior of the city code amendment 28. Building Inspection Evaluation A, A, A 5 compltd A specific review of the A, A spring enforcement alternatives 1985 given to the building in- spections dept. was con- ducted & completed in the spring of 1985. 29. Lead Study - Conduct a soil sampling of A, A, A 5 compltd The study was conducted b� lead emission from the Gopher Smelting 12/6/84 the Dakota County environ - Plant. mentalist, George Kinney a response letter is a matter of record. - 30. Northwestern Bell Telephone Service - A, A, A 5 compltd A fiber optics & teleCOmmL Create telecommunication & renovation A, A 1985 nications conduit was in - of community telephone options stalled in '85/'86. A major switching station addition was constructed i 1985 at Lexington & Lone Oak Rd. 31. Fishing Access/T.H. 13 & 494 B, B, B, 5 compltd DNR Correspondence Bridge B, B 1985 to Parks Department 32. Mulch Program C, C, C Mulch & Compost Programs C, Ni 5 Completed during 1985/1986 A --High Priority -B - Medium Priority C - Low Priority NI Needs Information NA -No Action PENDING 2-28-84 M. B.O. 7-16-84 11-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-I1-8 3-25-866 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 1. Develop a Risk Mgmt. Program for all B,C,B, 5 insurance functions. NI, NI 2. Discuss & Review pending & proposed B,C,C, 5 Under review & revision City Code amendments B,B at the.7current time. 3. Coordinate with.ISD 196 school A,A,B, 5 On -Going The High.School facilities needs B, A referendum is under con- sideration for this fall. 4. Study other school district facility NI, NI, 5 Inquiry has been made possibilities. NI, NI, NI 5. Preparation & execution of job evalu- B, A, B 2 3 Implementation is planned ation study B, C for 1986; one training session has been completes 6. Coordination of Lone Oak Tree removal/ C, A, N1 1 3 Tree is currently preserve preparation of a sculpture B, B action was dropped during summer of 1985. 7. Prepare & implement Fire Administration C, C, B �5 Under review Policy & Procedures Manual. B, B 8. Development & review of 5 -yr street B, B, B, 5 Under consideration by Dir improvement plan B, B of Public Works; requires financing 9. Medical & emergency care needs B, B, C, 5 Position paper approved & C, B distributed during fall'/18 action expected during '198 10. Alternative financing for business A, B, B, 5 Ongoing by Economic Develo B, B ment Commission 11. R-1/P.U.D. study A, B, B 5 Under review by Planning B, B Department 12. Comprehensive Guide & Housing Plan B, B, B 5 To be completed during ,19E update B, B. under joint review with AF 13. Maintaining of licensing of contractors B, B, B 5 Ongoing B, B 14: Comparable worth A, A, A 5 To be implemented during A, A Oct/'86; study to bd com- pleted by C.D.C. Business Group A - High Priority B - Medius Priority L - Low Priority HI - Needs Information NA - No Action PENDING 2-28-84 M. B.O. 7-16-84 11-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 15. Airport noise A, A, A 5 Ongoing A, A 16. M.w.C.c. A, A, A 5 _ Seneca Plant odor under A, A - review A —High Priority , B..- Medium Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED .M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 1. Capital Improvements Program update Proposed April - July.1-98( 2. Volunteer recognition - June bus tour; also volun- teer recognition 3. 'Refuse collection/waste.abatement strat- Review MET Council mandate egy to bring about waste abat, ment & source separation < recyclables. 4. Economic development strategy Continue review & amendmer _ to the Economic Developme Policy 5. Team building Engage in a Staff/City Coi cil team building session led by a consultant. 6. In-service training programs Continuance & development in-service training progry 7. Develop citywide salary compensation Relates to Comparable plan Worth and establishs a Cit wide salary range for all - non -contract employees' 8. Personnel Policy Update The current Personnel - Policy is under review anc should be updated during Spring/1986 9. Develop Administrative Policy book Establish a collection of Administrative guidelines. 10. Needs & cost analysis study on Computerize all Police on computerization records for easy access 11. Law Enforcement cable program - Produce a citizen aware- ness law enforcement cable television program 12. Law Enforcement Explorer Scouting Develop & participate in Program a Law Enforcement Explorer Scouting Program -'- A - High Priority B - Medius Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M. B. 0. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. Citizen's Crime Prevention Association - Produce a citizen aware- ness Law enforcement cab television program 14. Part I Crime Evaluation Stategy Evaluate Part I crimes, i.e., burglary, robbery, sex offenses, etc. and develop a methodology to increase those clearance rates. 15. Update Procedure Manual Revise and Update the Police Department Policy & Procedure Manual 16. Further de velopment of physical Continue to promote & fitness program establish a department physical fitness program 17. Animal.Pound Consider alternative -' locations and possible ownership options for housing animals 18. Restoration of Equipment strategy Establish program to restore certain equipmen items. Requires an -- .. inventory .. . 19. Site selection for new Fire Stations Develop plan to acquire . sites and build new fire stations 20. Expand Fire Inspection service - Consider a full-time - Fire Marshal to inspect and investigate Fire matters. 21. Fire Relief Pension Fund. Review process for - updating the Fire Relief - Pension Fund 22. Develop PUD map Develop a PUD map showir ' all uses within PUD's within the City_ A -.High Priority B - Medium Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 23. Update Zoning Map Update existing zoning map during 1986 24. Evaluate & Establish new platting Evaluate and strength2n strategy preliminary plat review and establish new final plat process 25. Computerization for Planning items Complete a needs analysi of the computer system f the Planning Department 26. Command bus operable To have command bus - operable for final servi in 1986 27. Emergency Plan Update Emergency Preparedness Plan in 1986 28. Fleet Maintenance Program Establishment of City- - wide fleet maintenance - program for approximatel 80 vehicles 29. Equipment Inventory Control Computerize all inventor 30. Maintenance Facility Expansion Complete the new main— Program tenance garage expansion - program 31. Energy program for water supply. and Study alternatives for '".distribution power consumption reducing low and peak energy demands that resul in savings for energy costs 32. Update Special Assessment Guide Codify the Special Assess ment Guide that was prepared in 1977 . 33. Easement Acquisition process Evaluate a formal eAse— ' ment acquisition process for the City A - High Priority B:- Medius Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 34. Preparation of Water Quality Manage- Prepare and complete a ment Plan Water Quality Manage- ment Plan for all lakes _ and wetlands within the City 35. Preparation of Comprehensive Transpor- _ Examine all future road tation Plan improvements combined with a detailed cost analysis 36. Erosion Control Enforcement Strategy Establish enforcement - policies and procedures for erosion control standards 37. Gun Club Lake Watershed Management The City should actively Organization coordinate this watershed plan reconizing that 90% of the area is located within Eagan. 38. Develop Inspection strategy for Provide additional time multiple and commercial projects for inspections on multiple & commercial projects.. 39. Develop a correspondence procedure Process more written • communications regarding code violations, etc. 40. Fire Inspections Strategy Provide more fire inspec- tions on existing. buildings and follow-up on any and all fines. 41. Computerization of Special Assessments Complete the special assessment computeriza- tion conversion 42. Determine new bonding strategy Complete a review of financing options given H.R. 3838 with the new bonding restrictions and requirements A. -.High Priority B - Medius Priority C - Lor Priority NI - Needs Information NA - No Action 'PROPOSED M.S.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 43. Complete an Investment Policy Complete an investment document policy document., review computerization of invGSt- ment files and improve _ reporting process 7 44. Study computer utilization Review City computer utilization and provide additional direction 45. Review General Insurance Coverage Study and present Risk Options Management/General Insurance Options 46. Records retention strategy Complete Records Retentioi Plan in compliance with State Department of Administration guidelines. To be Submitted on Monday or Tuesday A - High Priority B.- Medium Priority C - Lor Priority HI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION -.GENERAL COMMENTS ROOM RIT104TWIMUCTINETWOM 47. Senior Housing Review Senior housing• needs 48. Housing Review Over-all housing objectives 49. Organization Strategy Review & develop new organizational objectives 50. Inter -Community Transportation Review inter -community Strategy busing needs such as shopping, jobs, etc. Similar to a ride share program MEMO TO: ALL DEPARTMENT HEADS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: SPECIAL CITY COUNCIL MEETING/WORKSHOP SESSION MARCH 25, 1986 A special City Council meeting/workshop session is scheduled for 7:00 p.m., Tuesday, March 25, 1986, in Conference Rooms A & B. It was the decision of the City Council Wednesday evening to invite Department Heads to the first part of the meeting which is an update and needs analysis of the radio communications system. I would specifically like Tom Colbert, Ken Vraa, Dale Peterson, Jay Berthe and Bob Childers along with your support personnel to be present for that meeting. Any and all other Department Heads are certainly welcome. I anticipate the presentation to take approxi- mately an hour which includes questions, answers and discussion by the City Council. It was also the decision of the City Council that I would present the Administrative objectives for the preliminary goals and objec- tives session with the City Council immediately following the radio communications discussion. Once the City Council has gone through the exercise and has an opportunity to evaluate each of the priorities as presented by this office, there will be a workshop session at which time Department Heads can participate directly with the City Council to further stategize our .depart- mental objectives. I welcome this team -building opportunity some- time in the near future. Thanks for completing your list of objectives in a timely fashion. If any of your objectives were eliminated upon my review and did not appear on the M.B.O. sheets, it is more than likely because the item was budget -related or is considered to be operational and, therefore, need not be considered as a new goal or objective for your department. Attached is a copy of the memorandum and M.B.O. worksheets that were distributed to the City Council. �l V�\�•Vi.J�l�-\'\-x'1.'4/ City Administrator TLH/kf MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: CITY COUNCIL & ADMINISTRATIVE OBJECTIVES In 1984 a goals and objectives strategy was established that allows the City Council to review all City Council and adminis- trative objectives. Each year an operational budget is prepared whereby many goals and objectives that are directly related to local government services are analyzed and reviewed by both the department heads and the City Council. The Management by Objective (M.B.O.) is intended to look at specific programs and/or services that are not necessarily reviewed at the time an annual budget guideline is established. This exercise is divided into three (3) parts for review and analysis by the City Council. The three parts for review of goals and objectives are (1) completed, (2) pending, and (3) proposed. The following is background information on those three (3) cate- gories. 1. Completed During 1984/1985 forty-eight (48) objectives were analyzed by the City Council. Upon review of those objectives there are thirty-two (32) that have been com- pleted. A copy of those objectives are listed for your review and are indicated as completed. There is no review intended for the completed objectives unless there are specific questions generated by the City Council. 2. Pending There were sixteen (16) objectives, most of which were prioritized as long-term, that have not been completed. With some exception, most of these objectives will be satisfied in 1986. It is anticipated that the City Council will want to discuss some of the objectives; therefore, review will be provided as a status update. The City Council certainly has the right to change the priority and to redesignate as a long-term or short-term objective. 3. Proposed The proposed Management by Objective list repre- sents input by all departments, with the exception of Parks & Recreation. The director of Parks & Recreation is nearing completion of his objectives and hope to have them submitted on Monday, and certainly no later than Tuesday, for review by the City Council. All of the objectives, along with general comments, are listed by department. Objectives that relate to day-to-day operations or ongoing services are not included as a part of this exercise. The Management by Objective is intended to address policies and procedures for improving local government services; or the objectives relate to new programs. Certain objectives will require more legislative input by the City Council, while others are administrative, requiring less opera- tional guidelines for the department heads. There is a broad variation in the comprehensiveness of objectives by department. Certain departments are expanding into new service areas as Eagan continues growing, while other departments maintain a constant level of service. The City Administrator will provide a more defini- tive comparison at the meeting on Tuesday. Space is left at the bottom of the proposed objectives for adding City Council/general administration items. These objectives relate more specifically to overall community policy. The City Administra- tor has provided a few examples for review and consideration. The City Administrator will provide a few brief comments on each objective, and it is hopeful that the City Council can prioritize the objective with either an A, B, C, NI, or NA as indicated on each of the sheets. Each City Councilmember will be allowed to rank the priority as either short or long-term. Once the objec- tives are prioritized at the meeting on Tuesday, the proposed M.B.O. will be combined with the pending and copies will be resubmitted for review and consideration. The City Adminis- trator's office will monitor all objectives and make every effort to provide periodic updates to the City Council, indicating either completion or status. Ilk City Administrator TLH/mc A - High Priority B - Medium Priority 4 - Lor Priority NI - Needs Information NA - No Action COMPLETED 2-28-84 .M. B.O. 7-16-84 I1-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS W 1. Health Insurance - Activate Insurance C, NA, Committee to review insurance options. NA, NA, compltd .. NA 5 fall/85 2. IRS Ruling - Examine deductions for all B, B, C compltd IRS does not allow the health insurance contributions. NA, A 2 3 1985 contribution. 3. Landscaping Plan - Finalization of land- i scaping plan from Municipal Center a. comprehensive sign layout A, B, B compltd b. dedication of bell A, A, 5 6/9/84 4. Dedication of Fire Administration Bldg B, B, B compltd B, B, 5 0/13/84 5. Finance Committee Meeting - Complete a special fact finding on financing for A, A, A compltd housing bond issues. A, A, 5 84/85 6. Refunding - Public improvement bond NI, B, compltd issues A, A, A spring. 1985 7. Microprocessing Plans - Comprehensive A, B, B compltd equipment installed .. needs analysis $, A 5 summer fall 184/spring 185 1984 8. Joint Purchasing System - Review commu- B, C, C compltd Joint powers agreements nitywide joint purchasing programs. C 4 1 1985 have been adopted with the cities of St Paul & Mpls for joint purchasing. 9. Personnel Evaluation - Special study for The program has not been reclassification of all personnel posi- B, C, C compltd implemented due to the tions B, C 4 1 1985 comparable worth study under review by Control Data Business Group. 10. Organizational Chart - Develop an or-'' B, C, B complt ganizational chart. C, A 5 Dec '8 11. Taping City Council minutes - Prepara- tion of policy for taping regular City A, NA, compltd Council meetings _ _ A, B, A 1 4 fal1/8 12. Comprehensive Vehicle Study - Prepare This study was implemented comprehensive vehicle study for all B, C, B complt as a part of the 1986 bud - management use. B, B 5 fall/8 get. A - High Priority B - Medium Priority C.- Low Priority NI - Needs Information NA - No Action COMPLETED 7-18-84 -84 I1 M -B -O. 1-1-133-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. History Book - Finalization of history C, C, A 3 2 compltd document and coordination of publica- A, C spring tion 1985 14. Volunteer Recognition/City Tour A, B, A 5 compltd B, B spring 1984 15. Prepare & Process Development Agree- A, A, A 5 compltd ment/Horse Racing Facility A, A, spring 1984 16. CIP - Preparation & Review of Capi- , B�, P 1 4 compltd tal Improvement Program A, B 1984 17. RFP for Banking Services - Pre- B, C, F 3 2 compltd paration of RP for banking ser- B, B spring vices 1985 18. Star City Designation B, A, B 2 3 compltd B, B Oct 184 19. Cable Television A, C, B 3 2 ompltd The cable television sys- C, B fall tem was generally comple- 985 ted in the fall of 1985/ winter of 1986. 20. LGA Lobby Effort - Formulate the Muni- A, A, B 5 compltd The MLC was formed in 11981 cipal Legislative Commission for im- A, A. 1984 & is ongoing as a legisla proving municipal revenue contributions tive commitment by four- teen cities. 21. Comprehensive Radio Communications Plan C, NI, 5 ompltd The comprehensive plan wat Authorization to complete a comprehen- NI, C, ug '85 completed for the analysi! sive radio communications plan & review NI of all City departments' for entire city radio communications. 22. Parks & Recreation Referendum - Prepare A, B, A 5 compltd and proceed with a park referendum to B, A spring satisfy park systems plan. 1984 23. Joint Park & Recreation Commission/ A, A, B 5 compltd This objective is ongoing f City Council Meetings A, A '84-'85 will be practiced each dal- endar year as needed. 24. Joint Planning Commission/City Council C, B, A 2 3 compltd This objective is ongoing'F -._.-Meeting - _. _- _ B, B _ '84-'85 will be practiced each cal- endar year as needed. 25. Develop Position Paper for Medical & B, B, C 5 compltd Emergency Care Needs C, B fall 1985 A - High Priority B - Medium Priority C.- Lor Priority HI - Needs Information NA - No Action COMPLETED .M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 I1-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL�COMMENTS 26. Temporary & Illegal Signs.- Institute B, B, B 5 compltd All temporary & illegal enforcement of all temporary & illegal B, B spring signs are enforced by the signs. 1985 part-time sign inspector. 27. General Contractors License - Monitor- B, B, B 5 compltd The monitoring & licensing ing licensing of general contractors. B, B annual of general contractors is basis ongoing since the adoption of the city code amendment. 28. Building Inspection Evaluation A, A, A 5 compltd A specific review of the A, A spring enforcement alternatives 1985 given. to the building in- spections dept. was con- ducted & completed in the spring of 1985. 29. Lead Study - Conduct a soil sampling of A, A, A 5 compltd The study was conducted by lead emission from the Gopher Smelting 12/6/84 the Dakota County environ - Plant. mentalist, George Kinney a response letter is a matter of record., 30. Northwestern Bell Telephone Service - A, A, A 5 compltd A fiber optics & telecommu- Create telecommunication & renovation. A, A 1985 nications conduit was in - of community telephone options stalled in '85/186. A major switching station addition was constructed i, 1985 at Lexington & Lone Oak Rd. 31. Fishing Access/T.H. 13 & 494 B, B, B, 5 compltd DNR Correspondence Bridge B, B 1985 to Parks Department 32. Mulch Program C, C, C Mulch & Compost Programs C, NI 5 Completed during 1985/1986 A - High Priority 'B Medium Priority C - Low Priority NI - Needs Information NA - No Action PENDING M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 11-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTON GENERAL COMMENTS 1. Develop a Risk Mgmt. Program for all B,C,B, 5 insurance functions. NI, NI 2. Discuss & Review pending & proposed B,C,C, 5. Under review & revision City Code amendments B,B at theccurrent time. 3. Coordinate with.ISD 196 school A,A,B, 5 On -Going The High School facilities needs B, A referendum is under con- sideration for this fall. 4• Study other school district facility NI, NI, 5 Inquiry has been made possibilities. NI NI NI 5. Preparation & execution of job evalu- B, A, B ,'.2 3 Implementation is planned ation study B, C for 1986; one training session has been completed 6. Coordination of Lone Oak Tree removal/ C, A, Nz 1 3 Tree is currently preserver preparation of a sculpture B, B action was dropped during _ summer of 1985. 7. Prepare & implement Fire Administration C, C, B s5 Under review Policy & Procedures Manual. B, B 8. Development & review of 5—yr street B, B, B, 5 Under consideration by Dir. improvement plan B, B of Public Works; requires financing 9. Medical & emergency care needs B, B, C, 5 Position paper approved & C, B distributed during fall/'8_` action expected during 1198E 10. Alternative financing for business A, B, B, .5 Ongoing by Economic DeveloF B, B ment Commission 11. R-1/P.U.D. study A, B, B 5 Under review by Planning B, B Department 12. Comprehensive Guide & Housing Plan B, B, B 5 To be completed during 198( update B, B. under joint review with AP( 13. Maintaining of licensing of contractors B, B, B 5 Ongoing B, B 14: Comparable worth A, A, A 5 To be implemented during A, A Oct/'86; study to be com— pleted by C.D.C. Business Group A - High Priority B - Medium Priority C - Low Priority NI - Needs Information NA - No Action PENDING 2-28-84 M. B.O. 7-16-84 11-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS L5. Airport noise A, A,A 5 Ongoing A, A 16. M.W.C.C. A, A, A 5 Seneca Plant odor under A, A review . A - High Priority B.- Medium Priority C - Lor Priority HI - Needs information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 1 a 1. Capital Improvements Program update Proposed April - July 1.986 2. Volunteer recognition June bus tour; also volun- teer recognition 3. 'Refuse collection/waste.abatement strat- Review MET Council mandate egy - to bring about waste abate- ment & source separation o. recyclables. 4. Economic development strategy Continue review & amendment to the Economic Development Policy 5. Team building Engage in a Staff/City Coui cil team building session led by a consultant. 6. In-service training programs _ Continuance & development in-service training prograi 7. Develop citywide salary compensation Relates to Comparable plan Worth and establishs a Cit) wide salary range for all non -contract employees 8. Personnel Policy Update The current Personnel Policy is under review and should be updated during Spring/1986 9. Develop Administrative Policy book Establish a collection of Administrative guidelines. 10. Needs & cost analysis study on (Computerize all Police on computerization records for easy access 11. Law Enforcement cable program Produce a citizen aware- ness law enforcement cable television program 12. Law Enforcement Explorer Scouting Develop & participate in Program - a Law Enforcement Explorer Scouting Program - -- '-- -` - A - High Priority B - Medium Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. Citizen's Crime Prevention Association Produce a citizen aware- ness law enforcement cabl television program 14. Part I Crime Evaluation Stategy - Evaluate Part I crimes, i.e., burglary, robbery, sex offenses, etc. and develop a methodology to. increase those clearance rates. 15. Update Procedure Manual Revise and Update the - Police Department Policy - & Procedure Manual 16. Further development of physical Continue to promote & fitness program establish a department physical fitness program 17. Animal Pound Consider alternative -' locations and possible ownership options for housing animals - 18. Restoration of Equipment strategy Establish program to restore certain equipment items. Requires an inventory 19. Site selection for new Fire Stations Develop plan to acquire sites and build new fire stations -.. 20. Expand Fire Inspection service Consider a full-time Fire Marshal to inspect and investigate Fire - matters. - 21. Fire Relief Pension Fund_ Review process for updating the Fire Relief Pension Fund 22. Develop PUD map Develop a PUD map showing ' all uses•.within PUD's within the City, A - High Priority B.- Medium Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 23. Update Zoning Map Update existing zoning map during 1986 24. Evaluate & Establish new platting Evaluate and strengtht:n strategy preliminary plat .review and establish new final plat process 25. Computerization for Planning items Complete a needs analysis of the computer system fo the Planning Department ffayfforilwanmim 26. Command bus operable To have command bus operable for final servic in 1986 27. Emergency Plan Update Emergency Preparedness Plan in 1986 28. Fleet Maintenance Program Establishment of City— wide fleet maintenance program for approximately 80 vehicles . 29. Equipment Inventory Control Computerize all,inventoiy 30. Maintenance Facility Expansion Complete the new main-' Program tenance garage expansion program 31. Energy -program for water supply.and Study alternatives for distribution power consumption reducing low and peak energy demands that result in savings for energy costs 32. Update Special Assessment Guide Codify the Special Assess- ment Guide that was prepared in 1977 33. Easement Acquisition process Evaluate a formal ease- ment acquisition process. . for the City A - High Priority B- Medius Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 34. Preparation of Water Quality Manage- Prepare and complete al ment Plan Water Quality Manage- ment Plan for all Lakes and wetlands within tH4e City 35. Preparation of Comprehensive Transpor- _ Examine all future road tation Plan improvements combined - with a detailed cost analysis 36. Erosion Control Enforcement Strategy Establish enforcement " policies and procedures for erosion control standards 37. Gun Club Lake Watershed Management The City should actively Organization coordinate this watershed plan reconizing that 90% of the area is located, - within Eagan. 38. Develop Inspection strategy for Provide additional time multiple and commercial projects for inspections on multiple & commercial projects. 39. Develop a correspondence procedure Process more written'"- - communications regarding code violations., etc. 40. Fire Inspections Strategy Provide more. fire inspec- tions on existing. _ buildings and follow -.up on any and all fines. 41.. Computerization of Special Assessments Complete the special. assessment computeriza- tion conversion 42. Determine new bonding strategy _ Complete a review of financing options given' H.R. 3838 with the new. . bonding restrictions -and ' requirements - A - High Priority B - Medium Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 43. Complete an Investment Policy Complete an investment document policy document, review' computerization of invQSL— ment files and improve reporting process 44. Study computer utilization Review City computer . utilization and provide additional direction 45. Review General Insurance Coverage Study and present Risk Options Management/General Insurance Options 46. Records retention strategy Complete Records Retention Plan in compliance with State Department of Administration guidelines To be Submitted on Monday or Tuesday A - High Priority B - Medius Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-96 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS IFOOM WrRrqypr1 • 47. Senior Housing Review Senior housing needs 48. Housing Review Over-all housing _ objectives - 49. Organization Strategy Review & develop new organizational objectives 50. Inter -Community Transportation Review inter -community Strategy busing needs such as shopping, jobs, etc. Similar to a ride shared program rI J'_Q MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: SPECIAL CITY COUNCIL MEETING/3'-25-86 GRADING PERMIT/LEXINGTON SQUARE 3RD ADDITION Mr. Larry Frank, representing Meritor Development Corporation, is requesting a grading permit for the Lexington Square 3rd Addition. All documents have been, received and signed off by the Engineering Division and, therefore, the grading permit is in order for consideration. City staff has indicated to the developer that this item would appear on the April 1 City Council agenda; however, upon special request by Mr. Frank, this item was placed on the special meeting agenda for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a grading permit for Lexington Square 3rd Addition. SPECIAL FOUNDATION PERMIT/DALLAS DEVELOPMENT 1ST ADDITION The Dallas Development Company is requesting a special foundation permit for their development that is proposed and been given approval at the intersection of T.H. 13 and Silver Bell Road. A grading permit was recently approved for this project; however, the final plat has not been presented to the City Council. A building permit would not be granted beyond the foundation permit unless the final plat is received and processed according to City policy. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special foundation permit for Dallas Development 1st Addition. RADIO COMMUNICATIONS STUDY During the summer of 1984, a request was made in the 1985 Budget process to hire a communications specialist to study the City-wide radio communications network and present findings for the replace- ment and purchase of new radio equipment. Dr. John DuBois was hired to perform the study. Dr. DuBois is a registered profes- sional Communications Engineer. This item was approved in the 1985 Budget and Dr. DuBois was hired and completed the study in the summer of last year. As everyone recalls, including the City staff, the study indicated a strong deficiency in the current equipment and recommended replacing most all of the radio communications equipment. The total cost is in excess of $400,000. Attached is a recap of the equipment and cost that was prepared by Dr. DuBois as a part of a feasibility study. Also included as a part of the attachment is a Special City Council Meeting March 21, 1986 Page 2 timetable that would allow the radio communications system to be bid during the fall of 1986 with payment in 1987 if the City Council so determines. Our radio problems are growing throughout all departments but the major concern rests with Public Safety operations. Attached is a memo that was prepared in December by Administrative Captian Geagan regarding ongoing radio problems. Police Chief Berthe has expressed concerns about the deficiency and continuance of malfunc- tioning radio communciations equipment. The management team has studied Dr. DuBois' report and pursued other options that might be available for providing the necessary radio communications. Most all of the communities researched have upgraded their systems to the type of radio communications network that Dr. DuBois is proposing for our City. Staff review has indicated that the equipment that is being proposed is both necessary and the correct equipment. All equipment budgeted and purchased during 1986 will conform to the communications network that Dr. DuBois has presented in his report. Various department heads will be present at the meeting on Tuesday to review further the radio communications needs with the City Council. A slide presentation has been developed by the .Police Department that will take approximately 10 minutes and can show the type of problem areas that all departments are experiencing at this time. The purpose of this meeting is to further our fact finding regard- ing the need to replace our existing radio communications network, and secondly, review a method for financing the new system. The City Administrator will provide background information on the needs analysis and financing availability. ACTION TO BE CONSIDERED ON THIS ITEM: To make some determination regarding future acquisition of a new radio communications system. GOALS & OBJECTIVES REVIEW Please see attached memo. INFORMATIVE Economic Development Policy --Attached is a copy of an Economic Development Policy for processing new and proposed development and special projects that was prepared by City Councilmember Smith and City Administrator Hedges. Please review the Policy and present any questions or comments that you might have on Tuesday or at the April 1 City Council meeting when the Policy will be formally scheduled for action. Special City Council Meeting March 21, 1986 Page 3 Municipal Legislative Commission Update --Enclosed in each City Council packet is a copy of the most recent MLC Update. Single -Family Housing Report --Recently, City Councilmember Wachter authored a motion that requested a detailed study of single-family housing opportunities and further, the need and trend for single- family housing as it relates to the City of Eagan. The Planning Department, under the coordination of Steve Schwanke, Planner I, has prepared a report which is attached for your review. This information will used by all City departments and the Eagan Chamber of Commerce as we address demographic changes in how they impact the business, industrial, residential and social services climate in the City for the next several years. ck\ku. � , City Administrat V , I. TASKS PROPOSED FOR 1986 CITY OF EAGAN, MINNESOTA DISCUSSION MEETING JANUARY 14, 1986 John R. DuBois Ph.D. Registered Professional Communications Engineer ENGI^]SEEERING OF SYSTEM FOR POLICE, INCLUDING: 1. Obtaining new frequency for repeater system. 2. Console requirements. _ 3. Satellite receiver sites determination. 4. Contracts for sites. 5. FCC licensing, hearings, etc. 6. Transition planning from old Police system to new system. 7. Console design. 8. Console bidding. 9. Satellite receiver system design. 10. Satellite receiver system bidding. 11. Modifications of Police mobiles and portables. II. TIMETABLE FOR TASKS 1. New frequency determination 2/86 - 3/86 2. New frequency coordination 3/86 - 4/86 3. FCC licensing and hearings 4/86 - 5/86 4. Console requirements 3/86 - 6/86 5. Satellite receiver site determination 5/86 - 6/86 6. Contracts for sites 6/86 - 7/86 7. Transition planning for Police system 3/86 - 7/86 8. Console design 6/86 - 8/86 9. Console bidding 9/86 - 10/86 10. Satellite receiver system design 6/86 - 8/86 11. Satellite receiver system bidding 9/86 - 10/86 12. Modifications to Police mobiles and portables 10/86 III . PAYMENT SCHEDULE -2 - Task Due Date 1 Schen convenient 2 " 3 " 4 " 5 To 6 to 7 '1 8 " 9 (Equip 4/87) 10 " 11 (Equip 4/87) 12 (Nods 2/87) IV. SUTnwY 1. Some tasks must be done in 1986 because of crucial nature and frequency crunch. 2. Some tasks must be done in 1986 because of their long lead time. 3. Engineering costs need not be paid until 1987 ($15,000 - $20,000). 4. Equipment costs need not be paid until 19B7 ($150,000 - $200,000). V. QUESTIONS AND ANS[ERS TABLE NINE Proposed Three Phase Implementation Plan for Upgrading of all Two-way Radio Systems operated by Eagan, Minnesota PHASE ONE - 1986 Task Number Department Task Estimated Cost 1. Police & Fire Replace antennas on tower $ 6,000 2. Police & Fire New Dispatch Console $ 65,000 3. Police & Fire Tape Recorder $ 25,000 6. Police New Repeater $ 10,000 7. Police Recrystal Police mobiles $ 2,200 9. Police Recrystal 13 Police walkie-talkies $ 2,600 10. Police Modify 4 mobiles $ 800 11. Police Add back-up Police base w/MINSEF $ 5,500 13. Police Add monitor receivers to console $ 6,000 14. Police Replace 7 pagers $ 2,450 15. Fire Replace 5 walkie-talkies $ 7,500 16. Fire Replace base station inc. MA $ 6,000 17. Fire Replace back-up station $ .. 5,000 19. Fire Replace 7 mobiles $ '11,200 21. Fire Replace 77 radio pagers $ 26,950 26. All Pub Sery Replace base repeater $ ,9,000 27. All Pub Sery Replace 2 RF control stations $ 6,000 29. Parks Replace 6 mobiles $ 7,200 30. Inspections Replace 2 mobiles $ 2,400 31. Inspections Replace 1 walkie-talkie $ 1,000 e Table Nine (Cont.) Task Number Department Task Estimated Cost 32. Streets Replace 6 mobiles $ 7,200 33. Streets Replace 2 walkie-talkies $ 2,000 34. Utilities Replace one mobile $ 1,200 35. Parks Add tone to one mobile $ 150 36. Inspections Add tone to one mobile $ 150 37. Engineering Add tone to 2 mobiles $ 300 38. Streets Add tone to 5 mobiles $ 750 39. Utilities Add tone to 5 mobiles $ 750 54,934 Subtotal $ 220,300 Engineering Assistance $ 22,000 10% Contingency $ 24,230 Eagan First Year Total $ .266,530 PHASE TWO - 1987 4. Police Add Voting System $ 81000 5. Police Add Satellite Receivers $ 7,000 8. Police Replace 9,walkie-talkies $ 13,500 12. Police ... .... _. .Replace RF control station $ _ .5,500 23. Fire Replace 6 mobiles $ 11,400 Subtotal $ 45,400 Engineering Assistance $ 4,540 . 10% Contingency $ 4,994 Eagan Second Year Total $ 54,934 Table Nine (Cont.) PHASE THREE - 1988 Task Task Number Department 18. Fire 20. Fire 22. Police 24. Fire 25. Fire 28. Pub Sery 40. Parks 41. Streets 42. Streets 43. Utilities Task Estimated Cost Convert 2 Police mobiles $ 600 Replace 9 walkie-talkies $ 13,300 Replace 16 mobiles $. 25,600 Replace base at Station #2 $ 5,000 Replace base at Station #3 $ 5,000 Replace back-up base/control $ 5,500 Replace 2 mobiles $ 2,400 Replace 3 walkie-talkies $ 3,000 Replace 5 mobiles $ 6,000 Replace 2 mobiles $ 2,400 Subtotal $ 69,000 Engineering Assistance $ 6,900 10% Contingency $ 7,590 'Eagan Third Year Total $ 83,490 police department JAY M. BE HTHE C..., m Pao-. PATH I CK J. G EAGAN Aamm�e.a.. cw�u ®F cza Jcin KENNETH n_C.....AS2MN 3830 Pilot Knob Road Eagan, Minnesota 55122 19 December 1985 T0: Chief Jay M. Berthe FROM: Administrative Captain SUBJECT: RADIO PROBLEMS Per the request at our breakfast meeting this morning, I am able to document the following problems with our radio system. 1. REPAIR: GenComm is currently salvaging parts from an old base station formerly used by the Dakota County Sheriff's office and using those used parts in our base station. Our fear is that the parts are running out and we will be unable to find them anywhere else. Also, according to GenComm, the console has been "jerry-rigged" so often in the past it is just a matter of time before we have a complete failure. 2. PROBLEMS: November 1985:- We received a call of an intruder in a home in the Safari Addition. The first officer on the scene attempted to contact responding units to position them properly for the safety of the officers and the resident who was at home. The officer was unable to contact anyone on his handheld. Conse- quently, there was no coordination of the units and we could have had a serious injury. November 18, 1985:- The dispatcher could not copy the officer's handheld communication during a vehicle fire. The situation was potentially dangerous because of the presence of ammunition on the front seat of the vehicle (owner was returning from a hunting trip). November 28, 1985:- We received a call of a shooting at the Eagan Green Apartments. When the first officer arrived, he found that a young man had attempted suicide by shooting himself in the head. Due to the seriousness of the wound, the officers attempted to reach the dispatcher to request the Rescue Squad but was unable to get through on his handheld. Ultimately the officer had to leave the victim for three to THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY -A Jay M. Berthe Radio Problems Page Two five minutes in order to return to his squad car to radio for assistance. November 1985:- An Eagan officer was in pursuit of a stolen vehicle, traveling at speeds in excess of 90 MPH. Our officer was unable to contact our base station with her mobile radio in order to advise the dispatcher of her location and the status of the pursuit. This pursuit lasted approximately ten minutes and most of the time, our dispatcher did not know where the officer was and whether or not she was all right. December 1985:- We received a call to a medical at Cedarvale, which was determined to be a heart attack. The first officer at the scene started CPR and realized he needed more equipment and personnel. He attempted to call the dispatcher with his handheld and was unable to reach the Dispatch Center. Again, he had to leave the victim and go outside to his squad to make radio contact. December 1985:- During a fire at the Warren Eustis House, we received a call of another fire at Berkshire Pond. The dis- patcher was unable to communicate with the fire department personnel at the second fire for several minutes. Also, during this time, we received a medical call and the dispatcher had difficulty in reaching the Rescue Squad. The medical call was answered by a police unit without the aid of the rescue squad. Public safety personnel are becoming extremely concerned about their safety and the safety of the public due to the frequent breakdown in communications. Patrick J. Geagan. PJG/vk MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 21, 1986 SUBJECT: CITY COUNCIL & ADMINISTRATIVE OBJECTIVES In 1984 a goals and objectives strategy was established that allows the City Council to review all City Council and adminis- trative objectives. Each year an operational budget is prepared whereby many goals and objectives that are directly related to local government services are analyzed and reviewed by both the department heads and the City Council. The Management by Objective (M.B.O.) is intended to look at specific programs and/or services that are not necessarily reviewed at the time an annual budget guideline is established. This exercise is divided into three (3) parts for review and analysis by the City Council. The three parts for review of goals and objectives are (1) completed, (2) pending, and (3) proposed. The following is background information on those three (3) cate- gories. 1. Completed During 1984/1985 forty-eight (48) objectives were analyzed by the City Council. Upon review of those objectives there are thirty-two (32) that have been com- pleted. A copy of those objectives are listed for your review and are indicated as completed. There is no review intended for the completed objectives unless there are specific questions generated by the City Council. 2. Pending There were sixteen (16) objectives, most of which were prioritized as long-term, that have not been completed. with some exception, most of these objectives will be satisfied in 1986. It is anticipated that the City Council will want to discuss some of the objectives; therefore, review will be provided as a status update. The City Council certainly has the right to change the priority and to redesignate as a long-term or short-term objective. 3. Proposed The proposed Management by Objective list repre- sents input by all departments, with the exception of Parks & Recreation. The director of Parks & Recreation is nearing completion of his objectives and hope to have them submitted on Monday, and certainly no later than Tuesday, for review by the City Council. All of the objectives, along with general comments, are listed by department. Objectives that relate to day-to-day operations or ongoing services are not included as a part of this exercise. The Management by Objective is intended to address policies and procedures for improving local government services; or the objectives relate to new programs. Certain objectives will require more legislative input by the City Council, while others are administrative, requiring less opera- tional guidelines for the department heads. There is a broad variation in the comprehensiveness of objectives by department. Certain departments are expanding into new service areas as Eagan continues growing, while other departments maintain a constant level of service. The City Administrator will provide a more defini- tive comparison at the meeting on Tuesday. Space is left at the bottom of the proposed objectives for adding City Council/general administration items. These objectives relate more specifically to overall community policy. The City Administra- tor has provided a few examples for review and consideration. The City Administrator will provide a few brief comments on each objective, and it is hopeful that the City Council can prioritize the objective with either an A, B, C, N2, or NA as indicated on each of the sheets. Each City Councilmember will be allowed to rank the priority as either short or long-term. Once the objec- tives are prioritized at the meeting on Tuesday, the proposed M.B.O. will be combined with the pending and copies will be resubmitted for review and consideration. The City Adminis- trator's office will monitor all objectives and make every effort to provide periodic updates to the City Council, indicating either completion or status. City Administrator i TLH/mc A - High Priority B - Medium Priority C - Low Priority NI - Needs Information NA - No Action COMPLETED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 11-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 11151, '131,31M. M.11,69MVE WE 1. Health Insurance — Activate Insurance C, NA, Committee to review insurance options. NA, NA, compltd. NA 5 fall/85 2. IRS Ruling — Examine deductions for all B, B, C compltd IRS does not allow the health insurance contributions. NA, A 2 3 1985 contribution. 3. Landscaping Plan - Finalization of land- scaping plan from Municipal Center a. comprehensive sign layout A, B, B compltd b. dedication of bell A, A, 5 6/9/84 4. Dedication of Fire Administration Bldg B, B, B compItd B, B, 5 0/13/84 5. Finance Committee Meeting - Complete a special fact finding on financing for A, A, A compltd housing bond issues. A, A, 5 84/85 6. Refunding - Public improvement bond NI, B, compltd issues A, A, A spring' 1985 7. Microprocessing Plans - Comprehensive A, B, B compltd equipment installed.. needs analysis 8, A 5 summer fall 184/spring 185 1984 8. Joint Purchasing System - Review commu- B, C, C compltd Joint powers agreements nitywide joint purchasing programs. C 4 1 1985 have been adopted with�thc cities of St Paul & Mpls for joint purchasing. 9. Personnel Evaluation - Special study for The program has not been reclassification of all personnel posi- B, C, C compltd implemented due to the tions B, C 4 1 1985 comparable worth study under review by Control Data Business Group. 10. Organizational Chart - Develop an or- B, C, B compltd ganizational chart. C, A 5 Dec '8 11. Taping City Council minutes - Prepara- tion of policy for taping regular City A, NA, complt Council meetings A, B, A 1 4 fall/8 12. Comprehensive Vehicle Study - Prepare This study was implemente( comprehensive vehicle study for all B, C, B complt as a part of the 1986 bud - management use. B, B 5 fall/8 get. A - High Priority B - Medius Priority C - Low Priority NI - Needs Information NA - No Action COMPLETED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 11-13-84 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. History Book - Finalization of history C, C, A 3 2 compltd document and coordination of publica- A, C spring tion 1985 14. Volunteer Recognition/City Tour A, B, A 5 compltd B, B spring 1984 15. Prepare & Process Development Agree- A, A, A 5 compltd ment/Horse Racing Facility A, A, spring 1984 16. CIP - Preparation & Review of Capi- , B, 1 4 compltd tal Improvement program 41 B 1984 17. RFP for Banking Services - Pre- B, C, F 3 2 compltd paration of RP for banking ser- B, B spring vices 1985 18. Star City Designation B, A, B 2 3 compltd B, B Oct 184 19. Cable Television A, C, B 3 2 ompltd The cable television sys- C, B fall tem was generally comple- 985 ted in the fall of 1985/ winter of 1986. 20. LGA Lobby Effort - Formulate the Muni- A, A, B 5 compltd The MLC was formed in 198 cipal Legislative Commission for im- A, A 1984 & is ongoing as a legislz proving municipal revenue contributions tive commitment by four- teen cities. 21. Comprehensive Radio Communications Plan C, NI, 5 ompltd The comprehensive plan wa Authorization to complete a comprehen- NI, C, ug '85 completed for the analysi sive radio communications plan & review NI of all City departments' for entire city radio communications. 22. Parks & Recreation Referendum - Prepare A, B, A 5 compltd and proceed with a park referendum to B, A spring satisfy park systems plan. 1984 23. Joint Park & Recreation Commission/ A, A, B 5 compltd This objective is ongoing City Council Meetings A, A 184-'85 will be practiced each cal endar year as needed. 24. Joint Planning Commission/City Council C, B, A 2 3 compltd This objective is ongoing .-...._Meeting _ _ .. _ ._ B, B '84-185 will be practiced eAch cal endar year as needed. 25. Develop Position Paper for Medical & B, B, C 5 compltd Emergency Care Needs C, B fall 1985 A - High Priority B - Medium Priority C - Low Priority NI Needs Information NA - No Action COMPLETED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 2-28-84 7-16-84 I1-13-84 3.11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 26. Temporary & Illegal. Signs.- Institute B, B, B 5 compltd All temporary & illegal enforcement of all temporary & illegal B, B spring signs are enforced by the signs. 1985 part-time sign inspector. 27. General Contractors License - Monitor- B, B, B 5 - compltd The monitoring & licensing ing licensing of general contractors. B, B annual of general contractors is basis ongoing since the adoptior of the city code amendment 28. Building Inspection Evaluation A, A, A 5 compltd A specific review of the A, A spring enforcement alternatives 1985 given to the building in- spections dept. was con- ducted & completed in the spring of 1985. 29. Lead Study - Conduct a soil sampling of A, A, A 5 compltd The study was conducted b� lead emission from the Gopher Smelting 12/6/84 the Dakota County environ - Plant. mentalist, George Kinney a response letter is a matter of record. - 30. Northwestern Bell Telephone Service - A, A, A 5 compltd A fiber optics & teleCOmmL Create telecommunication & renovation A, A 1985 nications conduit was in - of community telephone options stalled in '85/'86. A major switching station addition was constructed i 1985 at Lexington & Lone Oak Rd. 31. Fishing Access/T.H. 13 & 494 B, B, B, 5 compltd DNR Correspondence Bridge B, B 1985 to Parks Department 32. Mulch Program C, C, C Mulch & Compost Programs C, Ni 5 Completed during 1985/1986 A --High Priority -B - Medium Priority C - Low Priority NI Needs Information NA -No Action PENDING 2-28-84 M. B.O. 7-16-84 11-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-I1-8 3-25-866 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 1. Develop a Risk Mgmt. Program for all B,C,B, 5 insurance functions. NI, NI 2. Discuss & Review pending & proposed B,C,C, 5 Under review & revision City Code amendments B,B at the.7current time. 3. Coordinate with.ISD 196 school A,A,B, 5 On -Going The High.School facilities needs B, A referendum is under con- sideration for this fall. 4. Study other school district facility NI, NI, 5 Inquiry has been made possibilities. NI, NI, NI 5. Preparation & execution of job evalu- B, A, B 2 3 Implementation is planned ation study B, C for 1986; one training session has been completes 6. Coordination of Lone Oak Tree removal/ C, A, N1 1 3 Tree is currently preserve preparation of a sculpture B, B action was dropped during summer of 1985. 7. Prepare & implement Fire Administration C, C, B �5 Under review Policy & Procedures Manual. B, B 8. Development & review of 5 -yr street B, B, B, 5 Under consideration by Dir improvement plan B, B of Public Works; requires financing 9. Medical & emergency care needs B, B, C, 5 Position paper approved & C, B distributed during fall'/18 action expected during '198 10. Alternative financing for business A, B, B, 5 Ongoing by Economic Develo B, B ment Commission 11. R-1/P.U.D. study A, B, B 5 Under review by Planning B, B Department 12. Comprehensive Guide & Housing Plan B, B, B 5 To be completed during ,19E update B, B. under joint review with AF 13. Maintaining of licensing of contractors B, B, B 5 Ongoing B, B 14: Comparable worth A, A, A 5 To be implemented during A, A Oct/'86; study to bd com- pleted by C.D.C. Business Group A - High Priority B - Medius Priority L - Low Priority HI - Needs Information NA - No Action PENDING 2-28-84 M. B.O. 7-16-84 11-13-84 CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-11-85 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 15. Airport noise A, A, A 5 Ongoing A, A 16. M.w.C.c. A, A, A 5 _ Seneca Plant odor under A, A - review A —High Priority , B..- Medium Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED .M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 1. Capital Improvements Program update Proposed April - July.1-98( 2. Volunteer recognition - June bus tour; also volun- teer recognition 3. 'Refuse collection/waste.abatement strat- Review MET Council mandate egy to bring about waste abat, ment & source separation < recyclables. 4. Economic development strategy Continue review & amendmer _ to the Economic Developme Policy 5. Team building Engage in a Staff/City Coi cil team building session led by a consultant. 6. In-service training programs Continuance & development in-service training progry 7. Develop citywide salary compensation Relates to Comparable plan Worth and establishs a Cit wide salary range for all - non -contract employees' 8. Personnel Policy Update The current Personnel - Policy is under review anc should be updated during Spring/1986 9. Develop Administrative Policy book Establish a collection of Administrative guidelines. 10. Needs & cost analysis study on Computerize all Police on computerization records for easy access 11. Law Enforcement cable program - Produce a citizen aware- ness law enforcement cable television program 12. Law Enforcement Explorer Scouting Develop & participate in Program a Law Enforcement Explorer Scouting Program -'- A - High Priority B - Medius Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M. B. 0. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 13. Citizen's Crime Prevention Association - Produce a citizen aware- ness Law enforcement cab television program 14. Part I Crime Evaluation Stategy Evaluate Part I crimes, i.e., burglary, robbery, sex offenses, etc. and develop a methodology to increase those clearance rates. 15. Update Procedure Manual Revise and Update the Police Department Policy & Procedure Manual 16. Further de velopment of physical Continue to promote & fitness program establish a department physical fitness program 17. Animal.Pound Consider alternative -' locations and possible ownership options for housing animals 18. Restoration of Equipment strategy Establish program to restore certain equipmen items. Requires an -- .. inventory .. . 19. Site selection for new Fire Stations Develop plan to acquire . sites and build new fire stations 20. Expand Fire Inspection service - Consider a full-time - Fire Marshal to inspect and investigate Fire matters. 21. Fire Relief Pension Fund. Review process for - updating the Fire Relief - Pension Fund 22. Develop PUD map Develop a PUD map showir ' all uses within PUD's within the City_ A -.High Priority B - Medium Priority C - Lor Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 23. Update Zoning Map Update existing zoning map during 1986 24. Evaluate & Establish new platting Evaluate and strength2n strategy preliminary plat review and establish new final plat process 25. Computerization for Planning items Complete a needs analysi of the computer system f the Planning Department 26. Command bus operable To have command bus - operable for final servi in 1986 27. Emergency Plan Update Emergency Preparedness Plan in 1986 28. Fleet Maintenance Program Establishment of City- - wide fleet maintenance - program for approximatel 80 vehicles 29. Equipment Inventory Control Computerize all inventor 30. Maintenance Facility Expansion Complete the new main— Program tenance garage expansion - program 31. Energy program for water supply. and Study alternatives for '".distribution power consumption reducing low and peak energy demands that resul in savings for energy costs 32. Update Special Assessment Guide Codify the Special Assess ment Guide that was prepared in 1977 . 33. Easement Acquisition process Evaluate a formal eAse— ' ment acquisition process for the City A - High Priority B:- Medius Priority C - Low Priority NI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 34. Preparation of Water Quality Manage- Prepare and complete a ment Plan Water Quality Manage- ment Plan for all lakes _ and wetlands within the City 35. Preparation of Comprehensive Transpor- _ Examine all future road tation Plan improvements combined with a detailed cost analysis 36. Erosion Control Enforcement Strategy Establish enforcement - policies and procedures for erosion control standards 37. Gun Club Lake Watershed Management The City should actively Organization coordinate this watershed plan reconizing that 90% of the area is located within Eagan. 38. Develop Inspection strategy for Provide additional time multiple and commercial projects for inspections on multiple & commercial projects.. 39. Develop a correspondence procedure Process more written • communications regarding code violations, etc. 40. Fire Inspections Strategy Provide more fire inspec- tions on existing. buildings and follow-up on any and all fines. 41. Computerization of Special Assessments Complete the special assessment computeriza- tion conversion 42. Determine new bonding strategy Complete a review of financing options given H.R. 3838 with the new bonding restrictions and requirements A. -.High Priority B - Medius Priority C - Lor Priority NI - Needs Information NA - No Action 'PROPOSED M.S.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION GENERAL COMMENTS 43. Complete an Investment Policy Complete an investment document policy document., review computerization of invGSt- ment files and improve _ reporting process 7 44. Study computer utilization Review City computer utilization and provide additional direction 45. Review General Insurance Coverage Study and present Risk Options Management/General Insurance Options 46. Records retention strategy Complete Records Retentioi Plan in compliance with State Department of Administration guidelines. To be Submitted on Monday or Tuesday A - High Priority B.- Medium Priority C - Lor Priority HI - Needs Information NA - No Action PROPOSED M.B.O. CITY COUNCIL & ADMINISTRATIVE OBJECTIVES 3-25-86 OBJECTIVES PRIORITY LONG TERM SHORT TERM STATUS/ ACTION -.GENERAL COMMENTS ROOM RIT104TWIMUCTINETWOM 47. Senior Housing Review Senior housing• needs 48. Housing Review Over-all housing objectives 49. Organization Strategy Review & develop new organizational objectives 50. Inter -Community Transportation Review inter -community Strategy busing needs such as shopping, jobs, etc. Similar to a ride share program