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08/25/1986 - City Council Special
SPECIAL CITY COUNCIL MEETING MONDAY 7:30 P_M_ August 25, 1986 I. ROLL CALL II. 1987 BUDGET III. OTHER BUSINESS MEMO TO: HONORABLE MAYOR & CITY FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 22, 1986 SUBJECT: PROPOSED 1987 BUDGET - SESSION #1 The 1987 General Fund Operating Budget was prepared with the contribution of each Department Head through calculations by the Department of Finance and the review analysis and adjustments by the City Administrator's office. The 1987 Budget includes two (2) columns: 1) 1987 Department Requests and 2) 1987 Administrative Recommendations. Each Department is given a tab for identification and, for your convenience, all pages were numbered and a table of contents provided. The Department Head budgets reflect departmental needs and approach optimum service delivery to the public as requested by the community and established by the City Council. The City Administrator has reviewed all line items and, budgetary requests presented by the various departments and is recommending a number of changes, many of which result in a reduction of proposed expenditures. These reductions are necessary to allow for a balanced budget while maintaining a high sensitivity to a favorable community tax base. Following the previous year's format, the 1987 Budget is presented by department beginning with Mayor and Council and ending with the consideration for Contingency. A narrative review was .prepared for each department budget worksheet that illustrates both the Department Heads' requests and City Administrator's revision and, occasionally, additional attachments or graphs to better clarify certain budgetary requests. More information concerning certain capital expenditures and manpower requests can be presented upon a request by the City Council. Also enclosed in the beginning of the budget presentation, is a copy of the Summary of Expenditures and a break down of estimated revenues. The Director of Finance has reviewed all revenues and feels the proposals that are indicated on the attachments are realistic projections for 1987. The proposed 1987 Department Head budget totals $8,880,075 which includes $2,029,965 of capital equipment for all departments. The manpower request in the Department Head column is for 18 additional personnel. The total budget as revised by the City Administrator's office including a contingency is $7,682,216. The manpower request within the City Admininstrator's column is 13. All capital outlay proposed in the City Administrator's budget is to be financed as a general fund expense. There is no consideration for equipment certificates. A proposal for a new fire station was removed from the operating budget but should be given consideration for a referendum during 1987. The purchase of land for new fire stations is included as an operating expense under the Fire Department. Increased growth is causing a significant impact on the cost and delivery of services. The delivery of services in all units of government is typically labor intensive which has caused the need for additional manpower to be hired in 1987. In order to continue providing adequate police patrolling, snow removal practices and the processing of citizen's questions and complaints --to mention a few --additional manpower and equipment is necessary. Despite the increase in the operating budget, few programs were expanded from 1986. The major expansion occurs in the Parks & Recreation Department, whereby additional expenses are necessary to properly maintain the new building facilities and recreational fields that will be occupied and used in 1987 as a result of the 1984 Park Bond Referendum. The ability to pay for increased costs due to our growth is clearly reflected in our revenue projections. while the need for government services is increasing due to more miles of streets, additional population and new and expanded City property, the assessed valuation is continuing to grow which allows the City to maintain a reasonable mill levy. The assessed valuation for 1986 was $225,326,136. The estimated assessed valuation for 1987 is $263,474,734. The mill rate including debt service, all general fund levies, road and bridge less the fiscal disparities distribution for 1986 was 20.994 mills. The City Administrator's budget, as proposed, is based on a mill rate of 22.439 mills which is an increase of 1.445 mills. For a copy of the mill rate distribution, please refer to the table of contents for the proper page reference. SUMMARY Development of the 1987 proposed budget is similar in style to those budgets prepared in the last 2 - 3 years. Prior to those years there were no City Administrator adjustments or analyses made prior to the first one or two workshop sessions which caused many additional budgetary sessions on the part of the City Council. This office has carefully analyzed all departments and the recommendation for manpower best reflects an overall plan to effectively deliver services as we continue through this high and demanding growth period. There are two (2) specific considerations that should be made during discussions and review of the general operating fund budget. The first consideration is to earmark certain dollars for comparable worth adjustments in 1987 which has been allowed for within the contingency fund. The second is an expense that could total approximately $400,000 for radio communications. Because of the nature and City-wide significance of this much needed improvement there has been previous discussion that the radio communications equipment would be funded through the sale of equipment certificates or a dollar appropriation from the fund balance. It is the intention of the City Administrator to present the capital improvements program for final consideration during the budget process sometime in September or early October. The City Administrator has given a great deal of thought to organizational changes which will be discussed at the appropriate time during general fund budget discussions. Also, the Director of Finance and City Administrator have discussed different financing concepts that would allow the City to provide some seed money for the funding of a capital improvements fund. One example is to increase the building permit fees for purposes of general fund allocations. The current fee is the only amount that would be used in future budget year considerations. The amount generated by the increased fee would be earmarked to a capital improvements fund for purposes of purchasing new equipment to keep up with the growth that is occurring in our community. This also protects the general fund from too much reliance on building permits as an operating revenue. Other thoughts will be shared during the budgetary process. I feel the 1987 budget best reflects the management plan and need to deliver the level of services desired by our community. City Admini trator T A B L E O F C O N T E N T S I. City Organizational Structure . . . . . II. 1987 Summary of Revenues. . . . . . . . III. Proposed 1987 Mill Rate Schedule. . . . IV. 1987 Summary of Expenditures. . . . . . V. Graphs: Proposed 1987 Operating Budget Breakdown by Department. . . . . . . . . . 1986 Operating Budget Breakdown by Department. . . . . . . . . . Proposed 1987 Operating Budget Breakdown by Expenses. . . . . . . . . . . 1986 Operating Budget Breakdown by Expenses. . . . . . . . . . VI. Departmental Budgets: Please Refer to Individual Department Sections Beginning With Mayor & Council. 2 6 7 8 9 10 11 Planninq Commission 1 LEGAL I 1986 PEOPLE OF EAGAN MAYOR AND CITY COUNCIL I" ITY'ADMINI CAV E PARKS & PUBLIC BINSDPGELTIa PLANNING FINANCE RECREATI WORKS FIRE TREE -CON ENGI- CITY SERVATION NEERING CLERK REVENUE PROPERTY-& DATA BLK':GRANT GROUNDS TRAFFIC LAND USE FACILITIE BUILDING pRO:ESSING 'PROGRAM' 'UTILITIES ASSESSING PARKS MAINIENTINCE AUDIT FACILTTIE•S PKS'.&PLY EQUIPMENT PURSING [M INiENANCE POOL ACO'JJNMU 1986 PEOPLE OF EAGAN MAYOR AND CITY COUNCIL I" ITY'ADMINI CAV E BINSDPGELTIa PLANNING FIRE ZONING REVENTIOL COM. DEV. PROPERTY-& BLK':GRANT GROUNDS LAND USE BUILDING PLANNING INSPECTION PLAN HOUSING & REDEVELOPMENT AUTHORITY Advisory Parks & Recreation Commission Special Assessments Committee `y Waste Abatement PERSONNEL CIVIL POLICE 11 FIRE PATROL 'NVF.STT- 1987 REVISED E n 87BUDREV CITY OF FAGAN r 1987 BUDGET WORKSHEET r REVENUES ACCT 1983 1984 1985 1986 4-30-86 1987 r NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET YTD ESTIMATE TAXES: r 3011 AD VALOREM TAXES 1,871,112 2,386,433 2,571,392 2,918,410 4.,038,886 " 3015 FISCAL DISPARITIES 117,402 156,290- - 167,591 243,040 _ _46,067 0 328,800 r TOTAL --------- 1,988,514 --------- 2,542,723 --------- 2,738,983 --------- 3,161,450 ------- 46,067 --------- 4,367,686 LICENSES: r 3110 LIQUOR 37,046 35,838 39,907 35,500 3,088 40,700 3111 BEER 2,188 1,555 3,098 1,800 590 2,940 3112 CIGARETTE 565 1,137 1,927 900 500 1,750 r 3113 MECHANICAL 2,300 1,930 3,350 2,500 1,025 3,120 3114 VENDING 2,430 .0 50 0 0 0 3115 GARB/RUBBISH HAULING 455 590 1,045 600 180 980 r 3116 KENNEL 275 112 90 130 50 100 1 3117 DOG 7,261 7,454 7,807 7,500 6,464 9,200 3118 AMUSEMENT 1,925 625 1,225 1,750 0 1,750 r 3119 GAMBLING/BINGO/RAFFLE 130 120 45 0 0 0 3120 CONTRACTOR 3,800 6,000 7,600 8,250 2,475 7,500 3130 OTHER 0 25 1 25 100 5 100 ------- ------- ------- ------- ------- ------- TOTAL 58,375 55,386 66,169 59,030 14,377 68,140 r PERMITS: 3210 BUILDING 278,893 307,566 684,266 525,000 184,325 603,750 3211 ELECTRICAL 52,317 53,208 92,039 65,000 40,229 75,400 r 3212 PLUMBING 21,999 25,242 46,576 32,500 18,778 37,700 3213 MECHANICAL 21,689 28,520 66,120 40,000 23,977 56,400 3214 SIGN 7,965 10,340 9,209 6,300 4,138 2,500 r 3215 TRAILER _ 120 75 175 '00 0 170 3216 WELL 477 0 40 100 0 50 3217 CESSPOOL 94 18 40 100 0 50 r 3218 GRAVEL PIT 450 150 0 150 0 0 3219 EXCAVATING 3,250 6,510 9,901 5,000 2,700 3,000 3220 S.S. COND/SPECIAL USE 2,175 1,975 3,625 2,300 1,050 2,600 3221 WATER SOFTENER 315 385 695 400 489 600 3222 UTILITY 636 1,300 1,170 600 300 600 3223 THE CUTTING 0 0 0 0 0 0 3224 PUBLIC HOW CONST 0 0 40 0 20 "0 3230 OTHER 190 180 285 300 15 300 TOTAL ------- 140.570 ------- 415.464 ------- 414.191 ------- 677 ASn ------- D76 rot ------- 7.A] 1�n 1987 REVISED E n ACCT 1983 1984 1985 1986 NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET INTER-GOV'T REV: 3340 STATE GRANTS 165 0 .0 0 3344 REDUCED ASSMT CREDIT 10,751 0 0 0 3345 LOCAL GOVT AID 356,380 265,575 281,323 315,090 3346 ATTACHED MACHINERY AID 6,078 0 0 0 3347 HOMESTFAD 483,661 539,279 617,122 762,250 3348 MUNICIPAL STATE AID-MAINT 31,740 32,640 37,485 40,000 3350 SHADE TREE DISEASE 0 0 0 0 3351 POLICE TOWN AID 60,000 62,969 72,203 73,580 3352 POLICE TRAINING AID 3,888 4,000 4,075 3,380 3354 TRAIL MAINTENANCE 430 0 398 500 3355 BLDG PERMIT SURCHARGE REB 19,472 0 32,719 0 TOTAL _______ 972,565 _______ 904,463 _______ 1,045,325 ------- 1,194,800 CHARGES FOR SERVICES: 3411 VARIANCE FEES 1,352 1,450 1,350 1,500 3412 PLATTING FEES 10,014 14,664 18,866 9,600 3413 REZONING FEES 3,150 3,005 2,500 3,000 3414 PROPERTY SPLIT FEES 100 0 380 0 3415 RETURNED CHECK FEE 23 36 18 0 3416 IRB BOND APPLICATION FEE 1,250 2,500 1,500 1,000 3417 DOG IMPOUND & KENNEL FEE 2,147 2,574 2,759 2,500 3418 ELECTION FILING FEE 15 0 35 0 3419 BURGLAR ALARM FEES 2,508 3,640 4,409 4,000 3421 PUBLIC SAFETY FEES 0 2,475 2,328 1,500 3422 PLAN CHECKS 135,825 149,173 337,531 275,000 3423 PD REVIEW 575 0 525 500 3424 MULTI -HOUSING BEV BD APR 0 4,000 1,000 1,000 3425 ASSESSMENT SEARCH 7,297 8,411 13,291 12,000 3426 ENG PRIVATE DEV MGMT 0 0 18,088 23,000 3427 ENGINEERING SERVICE 0 0 38,418 144,530 3428 ENG SIGN/LIGHT ADMN 2,503 51657 7,327 3,750 3429 TAX INC FINANCING APPL 0 500 500 500 3430 SALE OF PRINTED MATERIAL 5,301 3,785 6,278 5,000 3440 OTHER FEES/CHARGES 824 470 615 1,000 3445 PERMIT SURCHARGE 1,25' 11161 1,555 1,000 3446 ADMN FEE ON SAC 3,674 5,595 12,107 6,000 TOTAL _______ 177,809 _______ 209,096 _______ 471,380 ------- 496,380 4-30-86 1987 1987 YTD ESTIMATE REVISED 0 0 0 0 0 333,350 0 0 0 822,000 18,653 39,000 0 0 0 81,200 0 3,620 0 0 0 45,000 _______ _________ -------- 18,653 1,324,170 0 625 1,250 9,050 20,600 1.,750 5,000 200 0 50 50 0 0 661 2,500 0 0 2,700 5,000 1,659 2,000 90,359 301,250 0 250 0 0 15,252 15,000 12,133 38,000 0 22,500 601 6,750 0 0 2,366 5,000 696 1,000 452 1,250 2,734 7,000 141,288 434,400 0 F, r ACCT 1983 1984 1985 -1986 4-30-86 1987 1987 r NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET YTD ESTIMATE REVISED r RECREATION CHARGES: 3530 TENNIS LESSONS 1,253 738 1,167 730 30 900 3531 TENNIS EVENTS 70 60 120 0 0 0 r 3533 GOLF 530 480 590 450 0 500 3534 SKIING 723 601 412. 450 519 450 3536 VOLLEYBALL 188 749 445 500 0 500 r 3537 BROOMBALL 1,215 1,735 11890 1,700 2,126 2,000 3538 T -BALL 464 512 600 500 0 500 3539 ADULT SOFTBALL -MEN 14,790 13,840 16,837 16,500 17,580 21,400 r 3540 ADULT SOFTBALL -WOMEN 3,836 3,900 4,833 4,000 5,025 5,600 3541 ADULT SOFTBALL -CO -RFC 2,320 1,840 2,064 7,500 2,037 1,500 3542 SOCCER 0 0 0 0 0 1,600 r 3543 FOOTBALL 0 0 0 0 0 700 3544 BASEBALL 0 0 0 0 340 0 3546 TOTS 5,863 7,302 8,654 7,200 3,462 7,800 ^ 3547 TEENS 18 171 380 300 0 500 3548 PLAYGROUNDS 2,524. 1,914 2,036 1,800 0 1,900 3549 PLAYWAGON 0 0 97 0 0 200 3550 SPECIAL EVENTS 876 644 2,043 600 0 0 3551 DANCE 318 1,140 1,461 1,250 0 600 3552 SPECIAL EDUCATION 0 0 436 0 40 350 3553 DOG OBEDIENCE 990 783 780 600 615 600 3554 TRIPS d TOURS 1,289 1,551 819 0 2,042 1,000 3555 REC SKATING 0 3 0 0 0 0 ^ 3556 CPR 186 0 222 100 0 100 3558 BOWLING 252 96 0 150 0 100 3559 BASKETBALL 0 60 1,234 500 1,596 1,850 - 3560 SENIOR CITIZEN 0 103 640 400 0 400 3561 FUN RUN 0 0 0 0 124 400 AFTER SCHOOL PROGRAMS 0 0 0 0 0 1,300 NEW PROGRAMS / OTHER 0 0 0 0 0 3,000 CONCESSION SALES. 0 0 0 0 0 1,000 - TOTAL 37,045 38,222 47,760 39,230 35,536 56,750 0 FINES 8 FORFEITS: - 3670 COURT FINFS/FORFFITS 47,339 ______ 78,008 ______ 92,560 90,000 20,156 95,000 TOTAL 47,339 78,008 ______ 92,560 ______ 90,000 ______ 20,156 ______ 95,000 0 1 1 1 1 1 1 ACCT 1983 1984 1985 1986 4-30-86 1987 1987 NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET YTD ESTIMATE REVISED MISC REVENUES: 3810 INTEREST ON INVESTMENTS 20,177 33,274 89,193 30,000 0 50,000 3811 SPEC ASSMT-PRINCIPAL 2,010 461 843 0 (16) 0 3812 INTEREST ON ASSMT 473 83 137 0 0 0 3821 BUILDING BENT 2,315 8,950 4,705 7,660 2,605 10,900 3823 LAND RENT 0 0 20,000 0 0 0 3840 SALE OF CITY PROPERTY 5,481 13,095 6,725 10,000 1,094 'OiOOO 3841 I35E DONATIONS 0 0 1,550 0 0 0 3842 LAPEL PINS 0 0 264 0 44 0 3843 HISTORY/CITY CELEB 0 0 482 0 0 0 3844 FIREWORKS DONATION 0 0 500 0 0 0 3845 TURKEY BOAST 0 0 5,534 0 0 0 3846 T-SHIRTS 0 0 1,737 0 0 0 3847 CLOCKS 0 0 592 0 45 0 3848 HISTORY BOOKS 0 0 6,010 0 483 0 3849 LONE OAK TREE 0 0 265 0 5 0 3850 CONTRIBUTION/DONATION 635 1,300 0 1,000 0 1,000 3880 OTHER REVENUE 21,831 1,112 6,710 2,000 935 2,000 3890 CASHOVER/SHORT 0 100 0 0 0 0 TOTAL ______ 52,922 ______ 58,375 ______ 145,247 ______ 50,660 ______ 5,195 ______ 73,900 ------ 0 PROGRAM REVENUES: 3910 PROD. ADMIN 97,391 161,191 254,341 130,000 36,075 140,000 3912 NATER ADMIN 128,560 136,000 144,000 150,000 50,000 157,000 3913 SEWER ADMIN 64,280 68,000 72,000 75,000 25,000 79,000 3914 INSURANCE 8,712 100 1,488 0 0 0 3915 PLANNING FEES 1,141 0 193 0 0 0 3916 ENGINEERING FEES 15,031 0 2,432 0 0 -0 3917 LEGAL FEES 9,141 323 822 0 0 0 3918 CABLE TV 45,000 12,270 27,267 73,600 0 101,050 3920 OTHER REIMBURSEMENTS 9,861 10,411 23,760 2,000 967 2,000 TOTAL _______ 379,117 _______ 388,295 _______ 526,303 _______ 430,600 _______ 112,042 _______ 479,050 _______ 0 TRANSFERS: 3980 TRANSFERS IN 0 0 0 0 0 0 TOTAL ______ 0 ______ 0 ______ 0 ______ 0 ______ 0 ______ 0 ------ 0 GRAND TOTAL _________ 4,104,256 _________ 4,710,037 _________ 6,047,908 _________ 6,200,000 _________ 669,335 _________ 7,682_,216 --------- 0 ASSESSED VALUATION LEVY DEBT SERVICE GENERAL FOND General Levy Special Levies Sub -Total General Fund ROAD AND BRIDGE Total Before Fiscal Disparities LESS: Fiscal Disparities Distribution Net Totals 1986 FINAL $225,326,136 1986 Payble Final Amount Mill Rate $907,000 4.025 1987 ESTIMATE $263,474,734 Based On Revenue Budget Amount Mill Rate $854,000 3.241 Increase Decrease (.784) 3,697,030 16.408 4,662,737 17.697 1.289 226,672 1.006 526,949 2.000 .994 3,923,702 17.414 5,189,686 19.697 2.283 221,669 .984 268,481 1.019 .035 5,052,371 22.423 6,312,167 23.957 1.534 [322,140] [1.429] [400,000] [1.518] [.089] $4,730,231 20.994 $5,912,167 22.439 1.445 87BWCSE CITY OF EAGAN I GENERAL FUND:. COMPARATIVE SUMMARY OF EXPENDITURES 1984 1985 1986 Y.T.D. 1987 DEPT 1987 ADMN 1987 DIV. DESCRIPTION ACTUAL ACTUAL APPROP 4/30/86 REQUEST RECOMMD. REVISION y---------------------------------------------------------------------------------------------------------------------- GENERAL GOVERNMENT: ♦. 01 MAYOR AND COUNCIL 43,590 35,176 35,460 11,034 35,780 35,780 02 ADMINISTRATION 199,512 340,710 258,120 81,169 329,850 323,050 04 DATA PROCESSING 140,340 ., 05 FINANCE 344,978 393,172 456,350 139,556 610,420 431,370 06 LEGAL 101,971 129,628 130,000 46,291 180,000 180,000 08 PLANNING AND ZONING 93,925 111,700 174,870 59,482 237,285 202,690 09 GENERAL GOVT BUILDINGS 80,848 94,405 89,020 25,732 197,680 152,800 10 CABLE TV 1 0 0 68,550 13,969 98,150 98,150 a. ----------------------------------------------- 864,824 ------------------------------------------------------------------------------------ 1,104,791 1,212,370 ------------------------------------- 377,233 "1,689,165 1,564,180 0 �„ PUBLIC SAFETY: 11 POLICE 1,579,156 1,687,070 1,948,980 531,733 2,307,360 2,191,045 12 FIRE 266,539 318,059 351,770 27,425 1,427,110 624,800 13 PROTECTIVE INSPECTIONS 208,657 276,692 410,300 90,930 462,160 455;640 15 CIVIL DEFENSE 7,248 10,066 7,060 666 13,890 7,690 16 AMBULANCE SERVICE 28,373 33,088 37,920 37,804 44,420 44,420 V--------""------------------------------------------------------------------------ 2,089,973 - ---------------------------------------------------------------------------------- 2,324,975" 2,756,030 688,558 4,254,940 3,323,595 0 V PUBLIC WORKS: 21 PUBLIC WORKS/ENGINEERING 319,777 324,098 403,120 128,182 459,580 449,710 22 STREETS AND HIGHWAYS 534,027 701,015 930,370 191,978 1,355,490 11118,200 ----------------------------------------------------------------------------------- 853,804 ------------------------------------------------------------------------------------ 1,025,113 1,333,490 320,160 1,815,070 1,567,910 0 PARKS AND RECREATION: `. 31 PARKS AND RECREATION 475,062 654,589 761,710 259,599 1,044,160 974,700 32 TREE CONSERVATION 27,274 40,287 53,450 4,273 76,740 74,140 ------------------------------------------------------------------------------------ 502,336 ------------------------------------------------------------------------------------ 694,876 815,160 263,872 1,120,900 1,048,840 0 0 41 CONTINGENCY 0 0 82,950 0 0 177,691 ------------------------------------------------------------------------------------ 0 ------------------------------------------------------------------------------------ 0 82,950 0 0 17.7,691 0 TOTAL GENERAL FUND EXPENDITURES 4,310,937 5,149,755 6,200,000', 1,649,823 8,880,075 ------------ 7,682,216 0 y FINANCED BY: TAXES (incl Homestead Cr) 3,082,002 3,356,105 3,923,700 5,189,686 OTHER 1,228,935 ------------------------------------------------------------------------------------ 1,793,650 2,276,300 2,492,530 TOTAL GENERAL 4,310,937 5,149,755 6,200,000 0 0 7,682,216 0 OPERATING BUDGET BREAKDOWN BY DEPARTMENT - 1987 $177,691 CONTINGENCY (2.390 PARK & REC. (13.7%) PUBLIC WORKS (20.4%) $.1,048,840 1,567,910 GENERAL GOVERNMENT (20.49&) 1,564, 18 $3,323,595 PUBLIC SAFETY (43.3%) TOTAL PROPOSED 1,987 BUDGET $7,682,216 0 OPERATING BUDGET BREAKDOWN BY DEPARTMENT -- 1986 $82,950 CONTINGENCY (1.390) PARK & REC. (13.190) $815,1607 UBLIC WORKS (21.5%) 1$19333,49 GENERAL GOVERNMENT (19.690: 1,212,37 $2,756,030 PUBLIC SAFETY (44.5%) TOTAL 1986 BUDGET $6,200,000 0 OPERATING BUDGET BREAKDOWN BY EXPENSE - 1987 CAPITAL (11.9%) $915,020 CONTINGENCY (2.3%) $177l691, OTHER (20.4%) I$ 1, 5 7 0, 9 5 5 $4,4709480 / 4,470,480/ PERSONNEL (58.2%) SUPPLIES (7.1%) N $548,070 TOTAL PROPOSED 1987 BUDGET $7,682,216 OPERATING E3UDGE-T BREAKDOWN BY EXPENSE -- 1986 $493,370 CAPITAL (8.07) CONTINGENCY (1.37) $82,950 OTHER (21.1-0) $193099190, $3,908,970 SUPPLIES (6.57) \ $405,520 TOTAL 1986 BUDGET $6,200,000 PERSONAL (63.0%) SERVICES MAYOR AND CITY COUNCIL The 1987 budget for Mayor and City Council does not include an increase for salaries. Under State law a city council can enact a salary increase for their own positions however it cannot take effect until the year after the next annual election. Any salary increase considered at this time could not take effect until January 1, 1988. According to a most recent survey conducted by the AMM, the City of Eagan's salaries for elected officials are low in comparison to other communities with population exceeding 30,000 and it will be my recommendation to suggest an increase for both Mayor and City Councilmembers in 1987 to be effective in 1988. An appropriation is included for conferences and schools which allows members of the City Council to attend the LMC Conference in Rochester, the League of Nation's Cities Convention and another conference if desired. City Admini trator 12 General Ferri LETaiIffi &vaWon of Bperditluea by Arrant 1987 &rlget 1987 1987 1987 .. 01 MAYOR AND WIIM 1984 1985 1986 Y -T -D iFPf nm Cajul , ACTUAL ACTUAL APP80P 04-30-86 RF)Ol4bR FMPD AD" PER92M SMPICES ^ 4130 Soaries & Vbgav - Temp 18,903 18,903 18,900 6,543 I 18,900 I 18,900 I I r. 4140 Aoa111ed Retjr t HeletYts 483 487 520 169 I 520 I 520 I I 4150 Am+Ed r� 8mefits 11,526 11,633 11,750 4,027 I 12,330 I 12,330 I I xa� Total Persaal Services 30,912 31,023 31,170 10,739 I 31,750 I 31,750 I 0 I �.. CaU CBARCES & SEFMCES ^ 4332 LNe of Fersaal Auto 81 194 100 I 100 I 100 I I r. 4333 Parid% Fees 13 I I I I 4360 Inmasma 9,808 1,020 1,290 I 910 I 910 I I ^. 4410 Mgoeli� 1,107 500 I 500 I 500 I I 4411 Cmf� & Schools 1,682 2,891 2,3DO 280 I 2,500 I 2,500 I I 4412 Dn & S ti = 35 100 15 I 20 I 20 I I Total Other arp & Services 12,678 4,153 4,290 295 I 4,030 I 4,030 I 0 I �• TWAL APAWI 1HIS DIYLSIM 43,590 35,176 35,460 11,034 i 35,780 I 35,787 I 0 I n n n ADMINISTRATION Personnel During 1985 the position of Administrative Assistant which is occupied by Jon Hohenstein was created with a sunset provision of December 31, 1986. The City Administrator's office is responsible for the development of legislative policy and coordination of all legislative/city council activities as well as the day to day administration of the City. In addition to coordinating the day to day operations of all departments, there are a number of other administrative issues that are coordinated through this office. Each of these issues branch out to several other categories requiring administrative review and action. One example familiar to the City Council is the Management By Objective coordination. For a copy of the abbreviated list of administrative issues, refer to the attachment. The need for continuing the Administrative Assistant position that is currently occupied by Mr. Hohenstein is essential. The City Administrator will further discuss the responsibilities of each administrative assistant as a part of the overall management plan at a budget workshop session. There is a new position requested for 1987. The position is meant for a management information service coordinator or what could be classified as a data processing coordinator. The City has purchased computer equipment during the past three (3) years and is proposing more equipment in 1987 and in future years. In order to properly train, program and fully utilize all equipment throughout departmental operations, the staffing of a data processing coordinator or management information services coordinator is being requested. Since personnel administration is coordinated by this department, all employment physicals and employment advertisements are included in this budget. Other Due to a busy schedule in 1986, the City, to date, has been unable to coordinate a work session with Lyle Sumac. There is a budgetary allocation for this type of workshop and training in 1987 and further dollars budgeted for expanding team management training for all departments. Several organizations are included in the dues request for 1987 and they are as follows: N Under contractural services is a $10,590 allocation for the Municipal Legislative Commission, $1,650 for Human Resources, $1,500 for the Fourth of July and $5,400 that includes monies for the following: compost, $800; airport noise, $100; economic development, $3,500; solid waste, $1,000. It is anticipated that there will be some dollars expended in each of the above operations in 1987 and the City Administrator can explain further what the expenses are at the budget meeting. Proposed Administration's Personnel 1985 1986 1987 Recommendation City Administrator 1 1 1 1 MIS Coordinator, 0 0 1 1 Admin.. Assistant 2* 2* 2 2 Admin. Secretary 1 1 1 1 Admin. Intern 1 1 1 1 Pool -Clerk Typists 1 5/6 1 5/6 1 5/6 1 5/6 6 5/6 6 5/6 7 5/6 7 5/6 * A second Administrative Assistant was created in June 1985 and will sunset December 31, 1986. City Administra I or 1s MEMO TO: CITY ADMINISTRATOR HEDGES ADMINISTRATIVE ASSISTANTS DDFFY AND HOHENSTEIN FROM: ADMINISTRATIVE INTERN JOHANNES DATE: AUGUST 6, 1986 SUBJECT: ADMINISTRATIVE ISSUES Listed below are the administrative issues which were identified at the July 24Th staff meeting. I've broken them down into seven (7) general categories for ease of analysis and discussion. Finance Information and Communications Tax Increment Financing Housing Revenue Bonds I. R. Bonding Multi Family Bonding Budget Analyst Grant Opportunities Budget C. I. P. Personnel Employee Right -to -Know Employee Training Communications/Newsletters Public Relations Economic Development M. I. S. Computer Records Management Telephone System Work Request Forms Legal Department - Research Dispatching Information - Administrative Secretary Commissions/Committees Airport Noise Solid Waste Abatement Seneca Economic Development Administrati Demographics/Data Bases M. B. O. Coordination Business Community Communications Administrative Policy Manual Star City/City Promotion City Council Policy Manual Developers Task Force Dakota County Admin. Officer Miscellaneous Code Enforcement Council Meeting Preparations Zoning Law Enforcement Growth Management Risk Management High School Compost/Solid Waste Physical Fitness Program - General Flaid --.--- - - - -.- - - -- r. Dstai]ed H®laiaa of FPadibures by Ao t - 1987 9dget . 1987 1987 1987 - . 02 AQ@USIHATICN 1984 1985 1986 Y-TD Q.yI _ _.. KM ._ _-.COLVM _- =,. ACNAL ACDX APPR7P 04-33-86 REYLm RECM AEOPIN �t _. PESS34AL SEMCFS . . 4110 Salaries & Wages _ pilar. 63,328 101,080 123,640 36,376 I 159,530 I 159,530 I I �y 4111 Ao¢ved Leave Tim 12,939 19,457 6,880 I I I I 4112 Overtime - Regular 162 438 I I I I ., 4130 Salaries & Wages - Twp 35,M 41,049 36,630 6,944 I 39,910 I 39,910 I I Overtime - Temp 12 41 1 I I I J4131 4140 Ao m Rstimalt 8®dYts 11,204 16,838 17,260 6,008 I 21,750 1 21,750 I I 4150 Ao=ugd k� eelc.fits 9,305 14,077 17,190 5,239 I 19,140 I 19,140 I I Total. Persral Servioas 132,054 192,675 194,720 61,856 I 240,330 I 240,330 I 0 I - - 1 - . SUPPLIES, REPAIR & MAMT .. - _ 4210 Office awlies 825 767 750 365 I 900 I 900 I I 4211 Printed Material 14 78 100 I I I I - r'+ 42217 0peating SWlies - General 793 10,291 150 117 I 200 I 200 I I - 4226 Q=icala & rh .i Prod 39 I I I I - - - 4233 9d]ding Hepaims 8,126 I 200 I 200 I I Total Supt, Repair & Mint 1,672 19,E 1,100 482 I 1,300 I 1,370 I 0 I r: '1 � Postage r 186 r 50 r 250 n I I r 4322 Teleptm Oa r 370 r I r . _ 02 ADUNI3IPATJM - - - _ 1984 1985 1986 - Y_T-D _. fiFT"--.. - KM...._. --.p_. r r 5,500 ACrtle1 Acnm APPHOP 04-33-86 RO�= R803" AECM 1,5 I I I I 4341 r 194 S CM aAIaA'S & SMCES 2,200 1,450 I 4,000 I 4,000 I I r 4310. Prof Savices - General 13,141 12,ZI2 10,000 435 I 8,000 2 8,000 2 . 4318 Prof Savioes - Medical 305 739 500 275 I 750 I 750 I r Postage r 186 r 50 r 250 r I I r 4322 Teleptm Oa r 370 r I r .I 400 r r lila of Perseal Auto f, 6,M n 1,619 r 5,500 I 5,500 I r 4333 Parldrg Pees 4321 Postage 1,622 186 2,500 50 I 250 2 250 I I ^ 4322 Teleptm 299 443 370 42 I 400 .I 400 I 4332 lila of Perseal Auto 4,761 6,M 5,000 1,619 I 5,500 I 5,500 I 4333 Parldrg Pees 1,5 I I I I 4341 Fzplcy act Advatisiog 194 5,245 2,200 1,450 I 4,000 I 4,000 I I ^ 4350 Geral Print & B]ndig 8,514 25,133 4,000 495 I 11,000 I 110000 I I - -- -- 4360 Lanae 715 2,238 3,940 35 I 8,800 I 8,800 I I ^ 4382 Other Eq,dp=t PepsAr 770 680 750 2B2 I 800 I 800 I I 4383 Building 8elaim 4,491 4393 Fhrldr,ey & Fquiprent Baltal 30 23 I I I I ^ 4410 F7Lwcellaneous 49 1,339 I I I I ^ 4411 Oxlf� & Sdmis 3,970 4,358 3,400 1,234 I 4,600 I 4,600 I 4412 Ars & Suasedptiore 11,859 12,753 13,020 10,397 I 14;437 I 14,430 I I ^ 4415 Befemce Materials 328 711 500 93 I 700 I 700 I I - 4430 Other Cmtrwt al Service 9,207 47,551 10,610 1,488 I 19,140 I 19,140 I +� Total Other args & Savlers 55,764 124,460 56,750 17,895 I 78,3!0 I 78,370 I 0 I n CAPITAL WAY n 4560 OMm Flatdstdrl8 & Equip 9,311 4,313 5,650 936 I 3,350 '2 3,050 I I 4570 W@ Equipment 711 I 6,500 I 0 I Total Capital Outlay 10,022 4,313 5,650 936 I 9,850 I 3,050 I 0 I- n - 10TAL. APIINT TW D=CN 199:512 340;710 258,120 81,169 I 329,850 I 323,050 I 0 I DATA PROCESSING The Director of Finance and City Administrator are suggesting that all data processing equipment be consolidated into account 04 entitled "Data Processing'. All equipment repair, the yearly service contract for Logis and new capital equipment expenses are shown in this budget which total $140,340. Equipment repair and Logis has been an ongoing expense with the bulk of this expenditure reflected in the Finance Department. One of the reasons for the Finance Department experiencing a reduction in their proposed budget for 1987 is the transferring of Logis equipment to data processing. The following is a breakdown by department that includes the expenditures proposed for data processing equipment in 1987. The Director of Finance and City Administrator will provide more reasons for consolidating data processing equipment into one account at the workshop session. City Administratir M Genal and Wtatlaft® , of ESgeidi.0 c by Aunt 1997 BAset ,997 - ,987 1987 W DATA PROCESSIID 1984 1985 1906 Y -T -D MPT hUR CCium ACTUAL AC1UL APPROP 04-30-86 BEJ= RB324D RDOPIN am CRAM & SERVICES 4382 Otter Pq ipvnt Repair I I 5,170 I I 4394 Eimbmaic Data ameaxtng I I 93,110 I I Total Otte CYS3 & Sevloea 0 0 0 0 I 0 I 99,280. I 0 I CAPTIBL wam 4560 Offloe Fwni h& Flxbaea I I 2,520 I I 4570 OLhw PgdMmt I I 39,540 I I Total Capital Qitlay 0 0 0 0 I 0 I 42,060 I 0 I TUFAL A`VW IM DIVISION 0 0 0 0 I 0 I 140,340 I 0 I FINANCE/CLERK/ELECTIONS Personnel The Director of Finance is requesting a 1/2 time clerk typist position which will be used as a data entry clerk. There is also a request to expand the clerk typist used for utility billing from 20 to 30 hours per week. The Finance Department is experiencing a significant increase in the utility billing accounts, purchasing and many other related activities due to City wide growth. A full-time data processing coordinator was requested in 1985 for the 1986 budget, however, this position was cut during final development of the 1986 operating budget. It was determined by the City Administrator that this position does relate to all City departments and should report to the City Administrator during the first two or three years and as a result was budgeted under administration for 1987. There are no additional requests for manpower in Finance. Other The Finance Department is charged the bulk of office supplies for the Municipal Center building. Therefore, the $25,000 that is budgeted under supplies, repair and maintenance reflects the ongoing expenses for the copy machine, supplies, envelopes, folders, pencils, paper and other related costs. Also included under the Finance Department is the auditing cost for all general fund operations. In addition, Finance is charged the bulk of postage and telephone services for the Municipal Center building. Since the Finance Department includes the City Clerk's office, all legal notices and expenses for election judges are included as operating expenses in this department. Please note that the electronic data processing cost estimated at $83,380 was transferred to the data processing account which has been explained under that department. Again, costs for election judges and other related expenses fluctuate between even and odd years, elections with the even year election being the most expensive due to a primary and general election. During 1987, a municipal election is scheduled for November thus reducing the cost for election judges. If a special referendum is to be held to consider a fire station, the amount for election judges should be increased to reflect that expense. Capital Outlay The Director of Finance proposed the purchase of 14 megascan ballot counters. The city of Apple Valley is considering the purchase of megascan ballot counters in 1987. These ballot counters would replace the current punch card voting system with state of the art optical scan equipment. Once a voter has completed his or her ballot, it would then be fed by an election judge into the ballot box which is the megascan ballot counter. His or her ballot would be counted and recorded instantaneously which obviously speeds up the results following an election. The cost of this equipment is $72,000 and was cut by the City Administrator after evaluating all needs within the City budget. If the City Council feels that early results are important and should be considered a priority, it might be well to consider the purchase of this equipment in 1987, allowing the City to experiment with the municipal election as opposed to introducing new equipment in a presidential election in 1988. QI Proposed Administration's Personnel 1985 1986 1987 Recommen"tion Finance Director/City Clerk 1 1 1 1 City Accountant 0 1 1 1 Assist., Finance Director 1 1 1 1 Accounting Clerks 2 3 ) 3 3 Clerk Typists 3 30 3 3/4�2� 3 3/4 Receptionist Cashier 1 1 1 1 Administrative Assist. 1 1 1 1 Data Processing Intern 0 1 Intern 1 1 M Includes two full-time and two half-time positions (2 )Increase one half-time position to 3/4 and includes the addition of one half-time person. City Administrator as r r Geteal FW , - - DetaIIed awkdon of Bpe,dibmes by Amort -- ---------:.- ... --------°- �+ 1987 adget r _ 1987 1981.._. -,1_. -- -- - .. ----, ---- 987 05 ETHANE 1984 19855 1986 YT -0 DEPT tm COMM '_ ' ACM ACTUAL APPROP 04-30-86 RST REEM44)._f_. pp0pB,1 .. - PER92M SERVICE i. .. - 4110 -Marl® & Wages - Regular 137,985 158.707 214,670 61,772 I 221,210 I - 221,210 I. r 4111 Accrued Leave Tim 22,914 26,069 11,m1 I I I I - 4112 Overtim Regular 2172 244 I I I I ' ---- 4130 Warirs & %&w - Terp 3.674 7,346 25.380 6,097 I 29,980 I 29,980 I I - - - r 4131 0atim - Tewo ar7 19 I I I I _ r, 4140 Aoxuui Peti�t BemtYts 19,893 22,640 27,130 9,631 I 28,450 I 28,450 I I l/l 4150 Accrued T� Baefits 18,602 20,961 26,870 8,781 I 29,310 I 29,310 I I r 1 Total Passel Se -vices 203,097 235.925 294.050 97,596 I 308,950 I 308.950 I 0 I r &PPLIS. REPAIR & FIJNT - i 4210 QM&Wlies 14,381., 17,453 16,500 4,178 I 20,000 I 19,000 I I ._ 4211 Printed hhtcrial 1,732 3,211 2,000 548 I 3,000 I 3,000 I I 4210 Operating Sippl.ies - General 4,438 1,953 1,000 926 I 3.000 I 3,000 I I r _ xa� Total Stipp, Repair & Ftiint 20,551 22,617 19,500 5,652 I 26,000 I 25,000 I 0 I n OTHER CHARGES & SERVICES Q 4310 Aof Sav]cee - Galeal 2,310 1,000 I 1,000 I 1,000 I i .r 4314 Prof Sevicrs - Auiitirg 16,715 11,750 15,700 6,700 I 16,900 I : 16,900 I I __.. _.. ..- 4315 Prof Savi.ces -.Pin Mn Aud 2,135 15,968 3,000 2,700 I 17,500 I 3,000 I I - - - r. - �j 05 FnUIU 1984 1985 1986 Y -TD IFPI fm C3ML �'• ACn1e1. ACIUAL APPIT7P 04-306 laplhSf 802M•6 9D(F1N _ 4321 Postage 7,775 8,386 7,500 2,808 i 9,000 x 9,000 I I ' 4322 Telephone 11,433 9,356 10,300 2,466 I 10,300 I 10,370 I ! 4332 Use of Pagel Auto 677 523 600 150 I 600 I 600 I 4333 Panidrg Fees 4 I I I r . 4341 Rploym t Advertising 45 I I I. - n 4350 General Print a Blydirg 1,637 1,901 800 43 I 800 I 800 I 4351 Publishing legal tbtines 5,093 6,675 6,400 1,647 I 8,000 I 7,500 I I--�-- r ^ 4360 Tawrance 1,101 3,459 6,790 I 11,580 I 11,580 I I, _ r 4382 Other equipment Repair 10,839 14,622 9,700 3,565 I 18,470 I 13,300 I I ^ 4393 Machinery & FgApmnt Fatal 2,089 2,510 I 2,900 I 2,900 I I - r ^ 4394 FlecUvic�Data Pioosss 35,306 41,643 61,000 11,828 I 83,380 I 0 I I - r Jj 4410 Miscellaneous 1,715 313 200 206 I 1,500 i 1,500 x I 4411 Cadensms & schools 2,496 1,597 3,000 965 I 4,400 i 4,400 I r ^ 4412 Dues & abs riptims 373 540 800 35 I 850 I 850 I r 4414 Awards, ang�ts, a pmscs I 3,240 I 3,240 I I ... .. 4415 8efenere Materials 304 110 307 168 I 300 I 300 I r ^ 4430 Other Contractual Sa+rioe 4,156 4,140 1,000 2,244 I 2,000 I 2,000 I I f.� 4437 Election Judges 9,794 3,291 8,800 I 5,000 I 5,000 I I - '1 Total Other Qrw & Services 115,986 124,278 139,400 35,815 I 197,720 I 94,170 I 0 I _ CAPITAL OUTLAY ...... 4550 furniture & Flxdaps 389 3,011 500 195 I I I _ I - - r � 4560 Office blan]shirg & Fquip 3,005 746 2,900 298 i 5,750 I 3,50 I I - 4570 Other• Fquipm t 1,950 6,595 I 72,000 I I I n --- Total Capital Outlay 5,354 10,352 3,400 493 I 77,750 I 3,50 I 0 I TOTAL Amw Ton DivisiN 344,978 393,172 456,350 139,5% I 610,420 I 431,370 I 0 I - . The total operating budget proposed for the City Attorney is $180,000 for 1987. This number was based on actual costs through July, 1986, that have been paid to Paul Hauge and Associates. The total cost for January through July for prosecution is $42,991 while general legal costs are $38,200. Other expenses are averaging approximately $1,000 per month which excludes the 1 1/4% of public contracts. Given the average monthly cost for prosecu— tion, general and other expenses times an inflationary and increased volume projection for 1987, the City Administrator is proposing $180,000 for legal services in 1987. The City Administrator has requested a letter from the City Attorney's office outlining their hourly billing fees for 1987 which is enclosed as an attachment. City Administrat '�S Galeal E1zd aMWJ�.1 of Zpmdit� by Aooant 1987 alaget TOTAL AIIIOM' THIS DIVISION 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I 0 I 1987 1987 1987 06 IF.M 1984 1985 1986 Y T -D DEFT 1TA1 OJIlm ACTUAL ACTUAL APPROP 04-30-86 [B4MT EEOM ADOPIN 011M MAM & gWICES 4311 Prof Savioss - Legal 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I i Total Ottw G gy & Sevices 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I 0 I TOTAL AIIIOM' THIS DIVISION 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I 0 I HAUGE, EIDE & KELLER, P. A. ATTORNEYS AT LAW WATER VIEW OFFICE TOWER. SUITE 303 1200 YANKEE DOODLE ROAD EAGAN. MINNESOTA 59123 PAUL H. HAUGE KEVIN W. EIDE DAVID G. KELLER LORI M. BELLIN MICHAEL J. MAYER Mr. Thomas L. Hedges City Administrator CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55121 RE: Attorneys fees - 1987 Budget Dear Tom: August 20, 1986 AREA COOS 612 TELEPHONE 4966000 454.4224 You have asked that we submit to you a proposed budget for City Attorneys fees for the calendar year 1987. The following is intended as our proposal: 1. GENERAL LEGAL ASSISTANCE FOR THE CITY - $60 per hour. (1986 - $55/$60 per hour.) 2. LEGAL FEES FOR CITY INSTALLED IMPROVEMENT PROJECTS - It is proposed to continue the fee schedule based upon 1-1/4% of contracts plus change orders awarded by the City less bond counsel fees. A more detailed breakdown of these services will be submitted if you wish, but generally it would follow the 1986 schedule for the same purpose. 3. PROSECUTION ATTORNEY'S SERVICES - $55/$60 per hour based upon experience. (1986 - $50/$60 per hour). Our 1985 actual legal fees generated through the City for General and Prosecution work were about $118,000 and we expect the 1986 amount will be approximately $158,000, excluding reimbursable developer time. We would propose a budgeted amount of $180,000 based upon the increased legal work that has occurred during the past year. /� truly Paul H. Hauge PHH:me PLANNING AND ZONING Personnel The Planning and Zoning Department is continuing to experience growth activity in the number of plats and other permits processed within that department. As the City continues to grow in population in numbers of household units, the calls and requests for reviewing zoning and subdivision compliance issues is growing accordingly. Our Planning and Zoning Department has two distinct responsibilities which are as follows: The first is properly reacting and planning for new and expanded growth in the community by processing applications and forecasting and monitoring future planning of community growth. The second activity is to provide a service to the existing residents who have questions and concerns regarding neighbors, neighborhoods or the community in general. With the response to new applications and activity that is occurring in the City, there has been little time to properly respond to calls and contacts by the general public thus the need for a zoning/code enforcement officer is proposed as a part of the 1987 budget. The Planning Department consists of four (4) persons: one is responsible for administration of preliminary and final plat applications; one for site/development review; one for research policy development and environmental impact and the departmental supervisor is responsible for coordinating all planning and development related activities. At the present time the three planners in conjunction with other departments are attempting to share the zoning/code enforcement activities. The necessity for this position has been shared by several department heads for the past two to three years. There is no additional personnel being requested in the Planning and Zoning Department. Other Since a vehicle was purchased for the Planning Department in 1986, accounts have been set up under supplies repair and maintenance to reflect costs for the operation of that vehicle. Other increases are reflected in the professional services for a planning consultant. Additional dollars were budgeted for the planning consultant which includes special traffic/transportation, environmental and impact analysis, all of which are due to continued forecast of rapid commercial and residential growth. The City Administrator reduced this amount due to the traffic/transportation budget which is included in the Street Department budget. A request was presented to increase the conference and schools by approximately $5,000 which would provide funding for Advisory Planning Commission members to attend workshops and the State Planning Conference. The City Administrator has reduced that amount, recognizing that there has been limited interest in the past for Planning Commission members to attend these conferences and schools due to their own job requirements and work schedules. A policy question should be addressed as to how much should be budgeted for special training of commission and committee members who are serving the community in a volunteer basis. aq Capital City Administrat Proposed Administration's Capital Outlay 1987 Recommendation Office Furnishing (including 3,900 3,900 desk, chair, file cabinet, shelving, and a Kroy lettering machine) Computer equipment, including 17,000 9,100 two (2) H.P. micro computers, The City Administrator one printer and software cut the request to one computer & one printer One staff car 10,000 The Administrator eliminated the car, the Planning Dept. will have use of a pool car. Proposed Administration's Personnel 1985 1986 1987 Recommendation City Planner 1 1 1 1 Planner I 1 2 2 2 Zoning Officer 1 1 Planning Aide 1 1 1 Secretary 1/2 1/2 1/2 1/2 Clerk Typist 3/8 0 0 0 Planning Intern 1/2 0 3/4 3/4 3 3/8 4 1/2 6 1/4 6 1/4 City Administrat V G V J I 0 I OSB'L I 5201£ I BEZ OSO't 8% 96L 7� R Jpdau 'ddLS IeJOI uxtL - V CY I OSL I 00£ I OL eyma avandrd L£2tt - 1. - I I OOt I DOL I '4UM 9 snap OEfi I I OC£ I 002'L I Lh crani acqqt 22h I 009 I 009 I 26 OOh 98S SLE TW-DO - 947ddcs SUMasd0 OT h I ON I OOZ I O02 LZ 5Z Iet,sagl PaaOFLd LL211 ' J _ I I 009 I 529 I 56 OSh SSE 96£ ODT[ddrG eOIJJO Ot2h IHI6W 4 BIVd,�! 'SKIddX I 0 I O6L'ELL I 06L'E/t I 26£'50 OLL12hl L6h'E6 LZL'EL SBS Iansed I¢{OI ria I 08h'hL I oWtrL I. !£L'£ O26'EL £SB'9 SLL'S e31JOLEDa eOUMMvl PW"V OSLh V �.. I I 00E'9L I OCi19L I ZL91h OWEL hL8'B ELE'L 67i3W39 7u3MI418d Pertain Ohlh O I I I I £hZ d-I - WrWaAO L£tt ._ .. ..._—._ I I Ohl'Ot I OhOOL I %L 9921L SSC d-I - -ft R supu[Eg OEth �.. I I I I BEL --Uft8 - 2llh - 'v I I I I h9h'S LLh'Ot Lot affu muaq pammV tilt _ _.I. OLB'2Et I OL9'2£L I 522'LE Ol9'SLL W'6S £ZB'LS JER$eH- -SLI -WE[T OLLh MIME TRDMW ['Od00V __ (Ruo'LBEI-- is3PE[ 9B-OE-W dOBddV 9tl6Lw Iva= - _ TDM B:Id id3i Q1-1-1 986L 5861 h86L uow 4 "DMZWH 90 L96L 186L 186L wspre L86L .. atu—V Sq Eau4TPr © JO $ Pe6e;aa I, 08 PIARnm & 7LImn OTHER CHARM & SERVICES 4313 Prof Seviom - PTarning 1984 ACTUAL 6,940 1985 ACTUAL 9,472 1986 APPROP 6,000 Y -TD 04-30-M 1,716 ' 1 DEPT REJM1' 12,000 HIR FsocMD I 9,000 OINML ADWIN I " I 4321 Postage 300 400 500 168 I 580 I 500 I I 4322 Telep 31 31 200 26 I 2.30 I 150 I I 4332 Use of Personal Auto 1,206 1,600 2,000 321 I 1,700 I 1,500 I I - 4333 Pari Pecs 10 3 I 50 I 0 I I 4341 auploy-t Advertising 500 I I I I 4350 Galeal Print & Gliding 2,585 299 1,000 139 I 2,000 I 1,200 I I 4360 J � 446 1,500 2,470 I 3,220 I 3,220 x I 4381 Auto Equip Repair I 100 I 100 I I 4382 Ott" Equipment Repair 178 201 200 92 I 230 I 230 I I 4411 Cmfersroes & Schools 1,569 2,081 3,200 1,062 I 8,210 I 6,000 x I 4412 Dues & Stscrlptlms 522 630 710 266 I 1,000 I 1,000 I I 4413 Lioe aos/Pamits/T 35 I I I I 4415 Pe1'eenoe NeteOals 46 100 I 50 I 250 I I 4430 Ott" Cmtrw al Service 354 92 I I I I Total. Ott" O¢gs & Se vioes 14,677 16,224 16,380 3,920 I 29,570 I 23,150 I 0 I 4560 CAPITAL. OUTLAY anoe ELa AaA g & Equip 4,75 1,017 5,730 I 20,900 I 3,900 I I 4580 Mlbile Equipment 9,Om 9,932 I 10,000 I 0 I I Total Capital Outlay 4,725 1,017 14,730 9,932 I 30,900 I 3,900 I 0 I TOTAL AMINE THIS DIVISION 93,95 111,700 174,870 59,482 I 23.7,285 I 202,690 I 0 I r r r r r W r N r r r - r r r r r r.- r r Cameral Rmd Rvaktm of Fpaiditwes by Aa"mt 1987 B Jget 1987 1987 1987 09 OFAFIiAI, OWFRUM BUILDUM 1984 1985 1986 Y -T -D EM FIR COLUM ACTUAL ACME APPBP 04-30-86 FE;XM 8E(SZ•TD ADXIN PER92ML 1EMC S 4110 SalarJ & Wages - R%ulr 14,882 16,186 18,970 5,708 I 39,310 I 19,660 I I 4111 Ac=hed leave Time 2,257 2,992 1,069 I I I I 4130 Salaries & Wages - Temp 3,842 5,210 1,571 I I 19,660 I I 4140 A¢sved 8eti+ t Danefits 2,095 2,770 2,760 992 I 4,480 I 4,480 I I 4150 Aom%ed T� Balefits 2,420 3,168 4,980 1,145 I 6,620 I 6,620 I I xa� Total Pascal Sm -rites 21,654 28,958 31,920 9,885 I 50,410 I 50,420 I 0 I 11210 9.PPLIFS, FEPADl & FI M Office Sipplies 50 I 50 I 0 I I 4220 Opaatilg Srpplies - Oalelal 2,130 3,901 2,500 1,237 I 4,280 I 4,200 I I 4223 ClemArg applies 849 849 1,000 70 I 2,430 I 1,800 I I 4224 Inform ALlnalne I - 300 I 300 I I 4225 aW Fatalals 34 1 30 I 30 I 0 I I 4230 Repair & Faint Supplies 705 1,001 800 161 I 1,850 I 1,850 I I 4231 Fquipmnt Parts 1 144 100 I 150 I 150 I I 4233 Adding Repairs 1,233 2,501 1,200 182 I 18,250 I 10,000 I I 4240 S,11 Tools 125 274 410 166 I 200 I 200 I I �+++ Total gyp, Repair & Faint 5,078 8,671 6,090 1,816 I Z7,540 I 18,500 I 0 I GOVERNMENT BUILDINGS Personnel A request was submitted for a second half-time building (maintenance employee. Currently the City has one full-time custodian and'a half-time position to maintain the Municipal Center building, Police Station and Fire Administration building which includes the Community Room. With the volume of employees, public and meetings that are conducted daily at the Community Center, Municipal Center building and Police Station, our custodial crew is falling behind in general maintenance and repairs and upkeep of the building. Preventative maintenance is equally important to the daily clean- ing that must be maintained for health and sanitation reasons. Proposed Admin. Personnel 1985 1986 1987 Ree. Custodian 1.5 1.5 2.0 2.0 Other All building repairs and other equipment parts, as well as the electricity, gas service and other related expenses for the Municipal Center building, are included in this budget. Capital The total capital outlay presented for Government Buildings is $62,900. That amount was reduced to $27,900. Items requested under capital outlay are listed with the Administrative changes: Gov. Bldg Admin. Completion of unfinished Police office $35,000 0 space (including heating, lighting, portable walls, carpeting) Construction of a patio outside of 7,000 7,000 lunch room and mise office rearrangement Automatic lawn irrigation system for 15,000 15,000 municipal center Equipment, including 4 electric air 5,400 5,400 purifiers, refrigerator & two lunch tables for municipal lunch room & shelving for record storage. City Administrat 33 . 09 GDERAL ONERI- M' BUILD= 1984 IgB5 1986 Y-TD DEPTFm COMM _ 9CDM ACTUAL APPROP 04- 30-86 BEyUEST - � . RECIITD _ ANP1M it .. 4322 Telephale 30 4332 Use of Pascal Auto 100 I 100 I 0 I 4360 k� 336 1,297 9,830 I 7,530 I 7,530 I I '� ., 4371 -10satricity 37,789 36.579 26,50D 7.580 I 29,000 I 29,000 I ^ 4376 Gas Service 7,568 8,166 8,000 3,579 I 10,000 I 9,500 I I 437 Hmting Oil 1,956 4379 Waste 8®val 265 370 350 152 I 450 I 450 I I - 4382 Othr Fguipm'<nt Repair 73 111 100 I 100 I 100 I I 4383 B"Ing Repair 3,339 6,931 3,500 1,088 I 9,100 I 9,100 I I '� A 1 W 4393 K dllr a7 & Fgjip Rental 24 25 200 I 200 I 100 I -� 4395 Protection Service Rent 25 200 i 200 i 100 I I ". 4410 MIwe11� 36 50 I 50 I 50 I 4415 RefaQwe Neterlals 80 I 100 I 50 I I Total Ottna Qr>ys & Services 51,441 53,480 48,910 12,399 I 56,830 I 55,987 I 0 I n n c n 4520 BAMinga 1,365 I 42,OOD I 7,000 I I .. 4530 Ot11er'impr nts 416 I 15,000 I 15,000 I 4531 Spec Assess on City Prop 910 869 I I I I in n 4550 Fumibr & Fixtures 700 2,100 1,305 I 5,400 I 5,400 I I 4560 Office Fmlistn3rg & Fquip 326 I 500 I 500 I I 4570 Other Fqul{mnt 400 1,311 I I I I _ - r n - Total Capital Wtlay 2,675 3,296 2,100 1,632 I 62,900 I 27,900 I 0 I r ON . TOTAL NUMT THIS DIV CN 80;848 94,405 89,020 25,732 I 197,680 I 152,800 I 0 I (t. 1 CABLE PERSONNEL The first year a specific account for cable was established in the operating budget was 1986. Since the City of Eagan is responsible for the administration of the Cable Commission, it seemed appropriate to list both expenditures and revenues relating to all cable operations. The Cable Commission has a full-time Cable Adminsitrator which is reflected in the budget. All personnel and other charges for the Cable Department are maintained by the City of Eagan. The city of Burnsville participates proportionately for all expenses in their reimbursement to the City of Eagan. Franchise fees are reflected in the revenues under Program 3918. That account estimates $101,050 for 1987. In summary, the Cable TV budget as presented as a general fund item only reflects those expenses that are directly incurred by the City of Eagan. For a detailed breakdown of the budget as the Commission is proposing, please refer to the attachment. City Administrator 3s MIA r n ralaal E1x1d _ _ _ r, Detallal B®INan of B pe diturns by Amaat - n 1997 Rxlget r 1987 1987 1987 n 10 CAME TY 1984 1985 1986. Y -T -D DEPT Km Oanm ACTUAL ACTUAL APPFOP 04-30-86 RDJMT BEMM AD()M ,..� r PEFOCK L SETMCFS r 4110 Ss]eries & W ges - Regular 30,200 9,758 I 31,720 I 31,720 I I 4111 Aoaiai Leave Tire 1,652 I I I I - r 4130 Salaries 8 Yk+g®- T®p 5,000 I I I I r 4140 AomxEd Betjx t Bal fits 3,440 1,392 I 3,620 I 3,620 I I ,� 4150 Ae¢11ai loamarro BaWits 3,460 1,012 I 3,010 I 3,010 I I r Total Personal Services 0 0 42,100 13,814 I 38,350 I 38,350 I 0 I r .. ,6 aFP=, REPAIR & RUC r 4220 Cperating ckW iw - General 12 I 0 I 0 I I r Total S>pp, Rgair &[mint 0 0 0 12 I 0 I 0 I 0 I n r am OBAm & IMMCES n r 4310 Prop Services - Gme al 2,400 4321 age I 200 I 200 I I 4322 Telepxre I 100 I 100 I I n r 4430 Othw Cmtrwtlal Saviaiv 24,050 143 I 59,500 I 59,500 I Total Otl O gs & Savioes 0 0 26,450 143 I 59,800 I 59,800 I 0 I TOTAL WMT THIS DIMICN 0 0 68,550 13,969 I 98,150 I 98,150 I 0 I r? n ii 1 Aug 86 ii 1987 BUDGET PROPOSAL 3I A B C D E F G PERCENT AMOUNT PROJECTED INCREASE/� INCREASE/ iiiiiiiiiiiiiiiii •ilii APPROVED '1986 PROPOSED ,DECREASE, (DECREASE) 1 GENERAL FUND 1986 YEAR TO REVENUES/ 1987 1987 OF 1987 OF 2 YiiiYiiiiiiiiiii■•ilii BUDGET DATE EXPENDITURES BUDGET 1986 BUDGET 1986 BUDGET 3 4 - BALANCE AT BEGINNING OF YEAR - 41,000 41,000 68,000 40,645 -1$ (355) 5 6- R E V E N U E S- 7 8 INCOME 9 Interest Income 1,500 . 966 - 1,520 1,500 0$ 0 10 Member Contributions 11 Eagan 24,050 0 24,050 59,500 147$ 35,450 12 Burnsville 24,050 '0 24,050 59,500 147% 35,450 13 Reimbursements 14 Transfer of Ownership (Westinghouse) 0 0 22,000 0 15 Transfer of Ownership (Hauser) 0 0 15,000 0 -- -- 16 17 TOTAL REVENUES 49,600 966 86,620 120,500 143% 70,900 18 19 - E X P E N D I T U R E S- 20 21 PERSONAL SERVICES 22 Administrative Salaries 31,700 12,207 31,000 35,000 10% 3,300 23 City/Staff Support Wages 5,000 - 691 3,000 4,000 -20% (1,,000) 24 Benefits 10,450 3,683 11,000 11,550 11% 1,100 25 Mileage/Parking 500 142 400 500 0% 0 26 Subtotal 47,650 16,923 45,400 51,050 7% 3,400 27 28 OFFICE SUPPLIES 500 46 200 250 -50% (250) 29 30 OTHER SERVICESANDCHARGES 31 Prof. Services -Legal 15,000 2,118 7,500 10,000 -33% (5,000) 32 Prof. Services-Guneral 10,000 2 4,000 10,000 0% 0 33 Bond 0 0 150 150 -- -- 34 Liability Insurance 0 3,025 3,025 3,500 -- -- 35 Deductable Fund Contribution 0 0 0 5,000 -- -- 36 Postage/Telephone 250 151 400 500 100% 250 37 Membership Dues 4,000 1,,000 3,000 2,000 -50% (2,000) 38 Conferences 9,000 3,227 7,000 9,000 0% 0 39 Contingencies 4,000 3,881 6,000 6,000 50% 2,000 40 Reimbursable Items 41 Transfer of Ownership (Westinghouse) 0 18,750 22,000 0 -- -- 42 Transfer of Ownership (Hauser) 0 0 15,000 0 -- -- 43 Subtotal 42,250 32,154 68,075 46,150 9% 3,900 44 45 CAPITAL OUTLAY 46 Office Furniture 200 0 300 300 50% 100 47 Equipment for City Halls 0 0 0 15,000-- -- 48 Computer 0 0 0 5,000 -- -- 49 Subtotal 200 0 300 20,300 10050% 20,100 50 51 ADVANCED FRANCHISE FEES REPAYMENT 0 0 0 24,000 -- 52 53 TOTAL EXPENDITURES 90,600 49,123 113,975 141,750. 56% 51,150 54 55 - SUMMA RY- - - 56 57 BALANCE AT BEGINNING OF YEAR 41,000 41,000 68,000 40,645 -1$ (355) 58 TOTAL REVENUES 49,600 966 86,620 120,500 143% 70,900 59 TOTAL EXPENDITURES 90,600 49,123 113,975 141,750 56% 51,150. 60 61 BALANCE AT END OF YEAR 0 (7,157) 40,645 19,395 -- 19,395 3I 70 A ./I 72 73 74 „uuuuu�usu u�u 75 LOCAL PROGRAMMING FUND 76 ■����u+�.uu„uwu„ 77 78 - BALANCE AT BEGINNING OF YEAR - 79 80 - R E V E N U E S- 81 82 INCOME 83 Interest Income 84 TOTAL REVENUES 85 86 - E X P E N D I T U R E S- 87 88 LOCAL PROGRAMMING GRANTS 89 Burnsville Fire Department 90 91 CAPITAL OUTLAY 92 Equipment for City Halls 93 94 95 TOTAL EXPENDITURES 96 97 - S U M M A R Y- 98 99 BALANCE AT BEGINNING OF YEAR 100 TOTAL REVENUES 101 TOTAL EXPENDITURES 102 103 BALANCE AT END OF YEAH 104 105 106 107 A lOd 109 110 111 uu��u■ueuuueu•+u 112 INSURANCE DEDUCTABLE FUND 113 u�u�u�uuu�w���uu 114 115 - BALANCE AT BEGINNING OF YEAR - 116 117 - R E V E N U E S- 118 119 INCOME 120Transfer from General Fund 121 Interest Income 122 TOTAL REVENUES 123 124 - E X P E N D I T U B E S- 125 .._. _U 126 DEDUCTABLE CLAIMS 127. 128 TOTAL EXPENDITURES 129 130 -SUMMARY - 131 132 BALANCE AT BEGINNING OF YEAR 133 TOTAL REVENUES 134 TOTAL EXPENDITURES 135 136 BALANCE AT END OF YEAR B C . D E PROJECTED APPROVED 1986 PROPOSED 1986 YEAR TO REVENUES/ 1987 BUDGET DATE EXPENDITURES BUDGET 55,000 55,000 55,000 42,227, 1,576 2,480 2,000 0 1,576 2,480 2,000 0 0 500 0 0 2,753 14,753 0 0 2,753 15,253 0 55,000 55,000 . 55,000 42,227 0 1,576 2,480 2,000 0 2,753 15,253 0 55,000 53,823 42,227 44,227 B C D E PROJECTED APPROVED 1986 PROPOSED 1986 YEAH TO REVENUES/ 1987 BUDGET DATE EXPENDITURES BUDGET 0 0 0 0 0 0 0 5,000 0 0 0 250 0 0 0 5,250 0 0 0 0 0 0, 0 0 0 0 0 0 0 0 0 5,250 0 0 0 0 0 0 0 5,250 0 F G PERCENT AMOUNT INCREASE/ INCREASE/ DECREASE_ DECREASE 1987 OF 1987 OF 1986,BUDGET 1986 -BUDGET -23%(12,773) -- 2,000 -- 2,000 -23% (12,773) -- 2',000 -- 0 -20% (10,773) F G PERCENT AMOUNT INCREASE/ INCREASE/ DECREASE DECREASE 1987 OF 1987 OF 1986 BUDGET 1966 BUDGET 0 -- 5,000 250 -- 5,250 0 0 5,250 0 5,250 46 1 Aug 86 20 1987 BUDGET PROPOSAL 139 u" ANNANO w 140 COMBINED FUNDS GENERAL LP INSURANCE 141 FUND FUNDS FUND COMBINED 142 143 BALANCE AT BEGINNING OF YEAR 40,645 42,227 0 82,872 144 TOTAL REVENUES 120,500 2,000 5,250 127,750 145 TOTAL EXPENDITURES 141,750 0 0 141,750' - 146 147 BALANCE AT END OF YEAR 19,395 44,227 5,250 68,872 Jo POLICE DEPARTMENT Personnel Currently the Police Department has 29 sworn officers, which is lower than the 1:1000 that the Department has maintained in recent years. The population estimate by the Metropolitan Council for 1986 is greater than 35,000. In order to maintain the 1:1000 ratio the City had through 1984, it would be necessary to hire six (6) new officers. The Chief of Police has provided statistical information relative to the average officers per 1000 in the west or central states for cities with population between 25,000 and 50,000 and also in the United States between the same population figures. Our Police Chief is satisfied with the 1:1000 ratio and feels this number is adequate given the socioeconomic makeup of Eagan in the 1980'x. For statistical data that illustrates the number per 1000 and total number of sworn officers in Eagan vs. national averages, refer to attachments 1 and attachments 2 respectively. There is no magic in determining the number of sworn officers for a police department. Police Chief Berthe has observed through input from his police personnel that our patrol officers are continually answering more calls and as a result, many of the follow-ups and other community services that have been provided by the Police Officers are practiced less frequently. The need for additional police personnel is directly proportionate to the number of additional street miles and traffic. With the recent opening of many new commercial establishments and shopping centers there is need for additional personnel. The City Administrator has carefully examined all departmental budgets and is recommending four (4) new officers for the Police Department in 1986. The City Administrator agrees with the 1:1000 ratio, however, feels it might be difficult to maintain a constant ratio of 1 officer per 1000 during a 3 - 5 year peak growth curve. On the other hand, it is important that our police personnel maintain a close balance with population to ensure the positive delivery of service that has been maintained in this community for the history of the department. There is also a request for a secretary. Due to the increase in administrative responsibilities and tasks on the office manager and other staff as well as increased work load, it has become necessary to add a secretarial position to assume those duties. This position has been included in the City Administrator's recommendation. Other Categories for other expenses have been slightly reduced from 1986 to 1987. These reductions are reflected in actual costs for 1985 and projections year to date. Also a significant factor was a reduction in the insurance from 1986 to 1987 of approximately $20,000. The City Administrator's recommenda- tion also revises all related expenses from six officers to that of four officers. One final comment regarding conferences and schools. The annual training for 33 sworn officers is in excess of $10,000 at $300 per officer. The dispatchers and clerks requiring training will exceed $2500 in expenses. This $13,000 expense is a requirement by the state to maintain certifica- tion. Other special schools include Driver Training, Criminal Justice Institute, Crime Prevention, Tactical Team Special Training, Investigation Seminars, Animal Control Seminars and the Canine Trials. One special yo conference is the request to send Administrative Captain Pat Geagan to the FBI Academy which would cost approximately $2500. Capital Outlay The capital outlay budget for 1987 is estimated at $141,760 which is an increase from $119,090 in 1986. Included in the capital outlay is a new van for the Animal Control Officer which is a part of the mobil equipment. Office furnishings: landscape screens, disks, chairs, typewriters, filing cabinet, bookcase, chair mats, mini cassette recorders, anti static mats, CRT work tables, printer stands, acoustical shields Computer Equipment: Logis Computer system One HP 150 terminal, two HP 2392A terminals Other Equipment; Physiological stress evaluator, video security camera, alco sensors window opener, shotgun, body bunker K-55 radar, water cooler, cellular phone, night vision scope, and hand held radar Police Request 9,920 Me 20,250 Mobil Equipment Requests: Nine squad cars (7 replace, 2 new) 125,700 Four (4) visabars, sirens & PA (2 new, 2 replace) One (1) animal control van Personnel Administration's Recommendation 2,840 - 13,020 125,000 Proposed Admin 1985 1986 1987 Rec Police Chief 1 1 1 1 Captains 2 2 2 2 Sergeants 4 4 4 4 Investigator 1 1 1 1 Police Officers 19 21 27 25 Power to arrest Subtotal 27 yl 29 35 33 Personnel Office Manager Dispatchers Lead Dispatcher Records Clerk/Dispatcher Full Time Dispatch Part Time Dispatch Dispatchers subtotal Receptionist Secretary Cadets part time Animal Control Officer Total Proposed Admin 1985 1986 1987 Ree 1 1 1 1 0 0 1 1 1 1 1 1 4 4 3 3 5 5 5 5 10, 10 10 10 1/2 1/2 1/2 1/2 1 1 2 1/2 2 2 2 1 1 1 1 42 43.5 50.5 50.5 City Administrato 4Z 70 F1•l 40 KS67 20 10 .❑ POLICE OFFICERS EAGAN VS. NATIONAL AVERAGES 1982 1983 Zz AUTHORIZED OFFICERS CITY OF EAGAN EAGAN POLICE OFFICERS REQUEST y 1984 1985 1986 1987 AVERAGE OFFICERS IN WEST NORTH CENTRAL STATES FOR CITIES WITH POPULATION BETWEEN 25-.501000 AVERAGE OFFICERS IN THE ENTIRE UNITED STATES FOR CITII WITH A POPULATION BETWEEN 25-50,000 Galeal Elnd . 0etallm H of Bpeldibures by Amaalt ,. 1987 Budget ^, 1987 1987 1987 11 EQSCE 1984 1985 1986 Y -TD EEPT nm mom AC111AL AGNAL APP[CP 04-30-86 MU EST REoa+v AOOPIIJ PER9ME IFMCES 4110 Snlardes & W3ges - Regular 828,312 879,242 1,173,900 288,687 I 1,345,700 I 1,299,340 I I 4111 Ao=,ed Leave Time 174,936 185,867 66,271 I I I I 4112 Overtime - Regular 2,327 5,687 I 13,200 I 13,200 I I 4130 %lardes & Wagaa - Temp 65,583 78,815 981830 27,697 I 107,970 I 107,970 I I 4131 Overtime - T®Pmuy 568 853 I I I I 4140 Aomuaid Beti,aent Beef%ts 129,947 132,097 157,810 47,744 I 194,423 I 188,330 I I 4150 Ao=wd TMmranoe Belents 115,310 122,446 143,600 43,730 I 162,650 I 156,690 I I Total Pascal Seviocv 1,308,088 1,401,362 1,524,140 480,663 I 1,823,940 I 1,765,530 I 0 I SIMUES, REPAIR & KOU rn 4210 UTioe aWlies 3,912 4,443 4,900 1,304 I 6,000 I 5,000 I I n 4211 Printed Phterlal 3,132 3,540 4,000 824 I 6,770 I 4,500 I I 4720 Operating Supplies - General 8,490 7,795 8,400 2,748 I 71,000 I 9,000 I I 4221 hbtor Fuels 45,128 45,998 56,500 13061 I 52,250 I 50,000 I I 4712 Lu6rdrents and Additives 33 38 200 I 250 I 200 I I m, 4223 Cleaning Splplies 88 400 I 400 I 400 I I r? 4224 Clotldrg & Pereval Equip 12,32E 15,454 17,250 3,588 I 24,290 I 72,000 I I 4225 9np tfhterdals 156 350 I 600 I 600 I I ` 4229 C® Sjrst® Parts 439 155 1,200 106 I 1,200 I 700 I I r � 11 PCLICE 1984 1985 1986 Y -T -D TEPP hrR. - CO[F�D. _ ACIUC AMU& APPROP 04-30.86 .IEGIIFsf .-.-.. RM44) `-'.9D(P1T1 _.. � � •-._-� � •;. -r�.•-l� r i1 4230 Repair & Maint Supplies 539 1,317 700 64 I 1,500 I 800 r _ 4231 Fquipmnt Parts _ 13,182 14,520 19,350 3,960 I 21,500 I 19,000 2 r 4232 Tires 3,060 4,350 4,960 268 i 4,900 I 4,900 I I , _.. 4233 Pd]di[g Repairs 1,472 82 850 9 I 2,000 I 1,000 I I r 4240 %,Il Tools 24 50 250 I 300 I 300 I r _ +�+ Total &M, Repair & hint 91,983, 97,742 119,250 26,032 I 132,960 I 118,400 I 0 I �. ^ r CM CHAIM &.SERVICES r 4310 Prof Services - General 127 3,480 7 I 5,075 d 3,600 I I 4318 Prof Savings - Medical 1,066 2,618 2,200 287 I 2,940 I 2,000 I r 4319 Prof Services - Iavtrwtas 1,322 855 2,000 _ I 500 I 500 I I r L 4321 postage 1,056 1,292 1,200 469 I 1,800 I 1,500. I I 4322 Telep11v1e 22,563 25,980 32,000 8,492 I 35,600 I 32,000 I I r 4324 Telepaoess>gg Fga4t 2,255 1,559 12,500 I 5,000 I 5,000 I I - r' 4332 Use of personal Auto 426 147 480 122 I 500 I 400 I I 4333 Puidrg Fees 19 I 100 I 0 I- n � 4341 Ebploy�t hhatisirg 236' 'x. 694 I I I I r 4350 Gaal Print & Elndlrg 167 194 500 I 600 I 300 I I 4360 Traiaence 17,475 33,044 73,220 488 I 53,470 I 53,470 I I - - - r 4376 Gav Service 80O 653 750 180 I I I I 4381 AutanYcive Fgiip =t Repair 6,848 12,340 9,350 2,946 I 10,500 I 10,500 I I 4382 Ottw FcpA�t Repair 4,462 3,938 6,400 95 I 5,200 I 3,960 I I 4383 Bui dirgs Repair 1,774 167 I 4386 Com lmtiar Syst Naint 6,375 9,458 8,100 3,260 I 12,000 I 12,000 I I 1 .. 4393 bhSAner7 & Fqutpnant Rental 797 408 1,300 I 1,400 I 1,400 I I .- r 4394 Data Prooesvirg I 9,730 i 0 I R 4410 M anal U.v.,a 1,412 2,664 2,400 615 I 4,650 I 4,500 P I r; "1 r 11 POLICE 1984 1985 1986 Y-TD DEPT CaUM -;-�""....�._.__. AMM ACMAL APP80P 04-30-86 HDWJEM _KM .__ fE(x?M••---ADIM._ ..-;. ......... r - - - _4411 car�& sYloola e,467 11,105 15,300 1,02o I z9,420 I 00,006 -- - - -1 I - - r 4412 Ars & S1hxsriptians 729 1,029 830 964 I 1,200, I 1,200 I r 4413 Lioasas/Pe-mits/falrs 5B 85 33 I 2725 I 225 I 4415 Beferane M1ta7als 434 375 800 398 I 970 I 800 I I ... _ ... . r 4421 Rdtim/Bcde lM� 6,438 1,920 7,700 I 5,000 I 4,500 I r 4430 Ot w Cmte b ml Savioe 500 6,567 434 I 2,210 I 1,000 I 4433 Taring Qwges 221 150 290 200 I 500 I 500 I r =. 4435 Karel Q=-ges 3,329 3,496 5,700 630 I 6,000 1 6,000 I r Total OLhw GM & 8avioes 89,206 120,884 186,500 20,640 I 188,510 I 165,355 I 0 I -l: J _ r 4520 A 11th P 725 3,054 I I I I 4530 Ot11er IW�ts 1;000 I I I I r 4550 FmAtu & FYxtwes 100 I I I I 4560 Office Elunishirg & Fquip 11,716 6,089 3,291 1,076 I 9,920 I 2,840 I I ^ 4570 Office Oce Fgatpnmt 7,118 8,000 10,300 3,322 1 25,330 I 13,920 I I r 4580 Mlbile Fquipmlt 70,720\ 49,939 104,500 I 12,700 I 125,000 I I �++ Total Capital DAlay 89,879 67,082 119,097 4,398 I 161,950 I 141,760 I 0 I - TOfAL AMM 7M DIVISION 1,579,156 1,687,070 1,948,980 531,733 I 2,307,360 I 2,191,045 I 0 I 1 1 ro FIRE DEPARTMENT Pprannnpl Included in the 1987 budget are two full-time positions for the Fire Department. A full-time Fire Chief has been included for your consideration. At the direction of the City Council an organizational survey of other fire departments was conducted by this office and for a copy of those results refer to the budgetary attachment. Also included is a Secretary/Clerk Typist position which is required for the department with or without adding the position of a full-time Fire Chief. The Fire Department recognizes the need for a full-time administrator. However, in discussions with the acting fire chief and his district captain, it is their position that a full-time Fire Marshal and Secretary/Clerk Typist would best serve the department at this time with the understanding that a full-time Fire Chief be again considered in 2 - 3 years. Currently, the City combines the 1/2 Fire Marshal position with the Assistant Building Inspector position. The City Administrator would like to discuss some management options regarding the Fire Marshal's position at the budget workshop meeting. The Clerk Typist position would take care of clerical duties relating to processing purchase orders, fire reports, attendance/training recording, typing, etc. This position would allow the Fire Department Administrative officers to establish programs and manage the department as opposed to performing clerical duties. Currently too much time is being used on clerical functions by the Fire Chief and his District Chiefs. Other Most expenditures requested as supplies, repair and maintenance in addition to other services are generally the same as in 1985. The amount requested for clothing and personal equipment is $11,640 and includes 15 sets of bunker gear, glasses for SCBA use, helmets and alarms. In an effort to excercise risk management and ensure the health and safety of the firefighters, a medical assessment program is requested in 1987. This includes physical examinations for all new personnel and physical fitness/cardiovascular health assessments for all members. The amount requested for medical services in this program is $14,180. The Fire Department is restoring equipment to extend the useable life of certain fire trucks. A request of $34,000 was presented by the department to refurbish both Units 6 and 7. The trucks proposed for refurbishing are the C-900 Ford/General Fire Department Pumpers. Department personnel have contacted Custom Fire Apparatus, Inc., for a thorough examination and cost estimate of each truck. This amount was reduced to $18,000 by the City Administrator because partial work on Unit #6 will be completed in 1986 as money had been appropriated in this year's budget. The building repair amount of $19,200 was reduced to $12,000 by the Administrator. The essential repair items and improvements are covered by the adjustment. $8,300 is requested for conferences and schools which was reduced to $8,000 by the City Administrator. The conferences scheduled will be attended by various department personnel, and cover a range of topics from Fire Prevention to Heavy Rescue. 48 Capital Outlay The following capital outlay is presented by the Fire Department for 1987: Department Request Land for Stations 4 and 5 90,000 * Building Station #4 450,000 Office furnishings (including 1,900 secretarial desk, chair, typewriter) Misc. equipment (including 35 mm camera 209,700 equipment, self-contained breathing units, fire hose replacement and communication equipment) Mobil equipment: Tanker - 1500 gallon w/pump tank 65,000 * Pumper - Station #4 150,000 Administration Recommendation 90,000 0 500 This amount was re- duced to $57,250 - the communications equipment was re- moved from this budget. 65,000 0 * The building and equipment for Station #4 has been removed from the operating budget and it is the recommendation of the City Administrator that they be funded by a referendum. City Adminis ator qct a General Rrid @tailed $®limn of Elpmditvaas by Amt 1987 IAdget r 1987 1987 1987 12 ETRE 1984 1985 1986 Y -TD - IEPf KM LUO43CIL r ACTUAL ACTUAL APPROP 04-30 6 REQUEST REM44) A➢OM r PEF02M SEMCES r 4110 Salaries & Wages - Reg I 48,760 I 48,760 I I 4130 Salaries & Wages - Teap 99,958 106,471 115,000 I 135,000 I 125,000 I I r' 4145 Eire Relief Pension 69,550 74,420 79,63) I 85,200 I 85,200 I I 4150 Aa¢111a1 Inytnarne 13eeftts 4,500 4,840 10,X0 I I I I r pax Total Personal Services 174,008 185,731 201,890 0 I 268,950 I 258,960 I 0 I r U) d SUPPLIES, REPAIR & MAW r 4210 Wine applies 594 253 400 148 i 1,010 I 800 I I r 4211 Printed Material 107 100 I 350 I 200 I i 4220 Operating Supplies - General 4,010 4,393 4,500 1,423 I 5,000 I 4,500 I I r 4221 Mstor Elias 4,098 6,124 4,500 1,313 I 5,500 I 5,000 I I r 4222 Tuilx3®nts and Additives 341 400 I 450 I 450 I I 4723 Cleming Squplies 494 301 1,000 310 I 1,000 I 500 I I r 4224 Clotting & Personal Rgdp 6,573 10,767 10,000 304 I 11,640 I 11,640 I I 425 Smp Materials Zi 100 I 100 I 100 I I .. 4729 Ca® System Pants 518 I 3,180 I 3,180 I I 4230 Repair & Faint SPplies 2,235 1,395 1,300 37 I 1,500 I 1,500 I I 4231 Rpipmmt Parts 4,885 3,389 3,500 2,102 I 4,600 I 3,800 I i r 4232 Tires 519 441 750 I 2,370 I - 1,500 I I 4213 BAldi g Repairs 1,653 3.500 3,000 1,129 I 3,500 I 3,000 I I r 4240 ill Tools 139 it 300 I 500 I 250 I I Total Spp, Repair & Faint 26,059 30,714 29,850 6,766 1 40,630 1: 36,420 i 0 I /`. a r 12 FIRE 1984 1985 1986 Y-T-D EEP1' MIR CaN n _ - ACTUAL ACTUAL APPROP 04-30-86 REQST HDXK ) AOOM r 4318 Prof Sevioss- Madial 2,500 I 14,180 I 74,180 - i I I r, 4319 Prof 3evio® - InShvcto s 1,000 55 I 1,000 I 500 I I _ 4321 Postage 23 10 50 9 I 50 I 50 I r 4322 Telepbone 850 856 900 231 I 900 I 900 I I - r. 4332 Use of Persanl Aute 426 100 I 100 I 100 I I _ 4350 Oeneal Print & ffirding 26 500 118 I 1,000 Ii 800 I r 4360 Iasiasnoe 10,712 31,839 39,380 2,747 I 27,740 I 27,740 I I r 4371 Electricity 7,392 8,351 8,000 1,880 I 8,500 I 8,500 I I _ - 4376 Oes-Sevloe 9,904 12,281 11,000 5,198 I 13,000 I 12,500 I'- r VI 4379 - Waste Rmoval 292 305 500 82 I 500 I 400 I I r. 4381 Aut®otive Equipment Repair 2,902 15,552 12,000 517 I 34,000 I 18,000 I I _ 4382 Other Fquipmmt Repair 936 2,101 1,000 171 I 2,500 I 2,000 I I - r 4383 adid1ngB Repair 1,832 11,366 9,000 2,371 I 17,800 I 12,000 I I _ 4384 Street Repair 372 4386 C®nimticn Syst Paint 2,061 1,318 3,500 197 I 4,000 I 3,000 I I r 4393 Paedne y& FgAment Rental 40 , 120 I I I I �., 4410 rdsoe 1a,m,c 8 2,000 I 5,750 I 100 I I 4411 Cmfersnav & Sdnols 6,378 8,030 6,500 1,635 I 8,300 I 8,000 I c ' 4412 1]rs & Suteirlptimv 789 1,009 900 641 I 7,200 I 1,000 I I f`- 4415 Reference Materials 1,290 2,231 3,000 16 I 5,400 I 4,400 I 4430 Ottner• Contractual Servile 246 1,015 5,000 I 5,000 I 2,500 I I () Total OUT Clogs & Services 46,453 96,410 106,830 15,868 I 150,920 I 116,670 I 0 I r, r 12 FIFE 4510 Ind 4520 FLllaw 4550 Flanitu,e & FYxtl 4560 wrioa F1aniwxg & Fq,dp 4570 Otter Fquip=t 4580 rt6ile Ft �aaf11 Total Capital Outlay 1984 1985 1986 Y -T -D ACIUAL AC[UAL APPR P 04-30--86 2,172 14,2-7 5,204 3,620 2,400 2,378 3,000 2,413 4,800 20,019 5,204 10,200 4,791 TOM MW THIS DIVSSICN 256,539 318,059 351,770 27,425 I 1,427,110 I 624,800 I 0 I F MPT FEaM Hm .. EEIJSfD COMM .. .: _ ; '- A00P1T1 .__.. r. ___.. I 90,000 I 90,000 I I I 450,000 I 0 I I •. I 1,900 I 500 L I 209,700 I 57,2.50 I I ^ I 215,000 I 65,000 I I I 966,600 I 212,750 I 0 I _ .. TOM MW THIS DIVSSICN 256,539 318,059 351,770 27,425 I 1,427,110 I 624,800 I 0 I ri MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT HOHENSTEIN ADMINISTRATIVE INTERN JOHANNES DATE: JUNE 24, 1986 SUBJECT: FIRE DEPARTMENT ORGANIZATIONAL SURVEY As per your request a survey was conducted regarding the organiza- tion of community fire departments in the metro area. Ten cities of comparable demographics to Eagan were contacted, eight of which had volunteer departments, one had a full time department, and one city contracted service from an independent volunteer organization. Listed below are the results of the survey indicating the volunteer status of the organization, and any full time support positions within the department. Also listed are some preliminary observa- tions, which were derived from the data. Fighters 1. Third fire station triggered move to a full time Chief. 2. Switched to a F.T. Chief fifteen years ago. 3. Department wants a F.T. secretary, but cannot justify that there is enough work to warrant the position. 4. City Council just authorized one F.T. Clerical (Dept. also has one F.T. maintenance position). 5. Referendum for a fourth station just passed. 6. City contracts .the fire fighters. association but owns the buildings and equipment. 7. Fire Department was part of Public Safety until 1981 when it separated. 8. Police Chief as head of Public. Safety is responsible for the fire department, but delegates much of the authority to the Fire Chief. 53 Most Similar Rather Similar Least similar Apple Maple Brooklyn Mendota Inver Grove Eden Bloomington Woodbury Burnsvi' ;ity Valley Grove Plymouth Park Heights Heights Prairie ?opulation 26,920 27,790 38,940 , 50,5102 7,288 17,171' 24,060 81,400 13,520 60,340 lolunteer/FT Vol Vol Vol Vol Vol Vol Vol Vol Contract FT IT Chief Vol FT FT FT Vol vo110 Vol Vol N/A FT IT Marshall/ Vol/M --- FT/I FT/I PT/M FT/M FT/M 1 FT/M FT/M :nspector�-- 2 FT/I :lerical 1/2 Admin 1/2 1/23 --- 1 PT '\ 7 PT4 , 1 FT N/A 1 FT 40. Stations 3 3 2-3 3 1 2 3-45 6 26 2 40. Fire- 55 46 56 52 32 60 70 145 N/A 28 Fighters 1. Third fire station triggered move to a full time Chief. 2. Switched to a F.T. Chief fifteen years ago. 3. Department wants a F.T. secretary, but cannot justify that there is enough work to warrant the position. 4. City Council just authorized one F.T. Clerical (Dept. also has one F.T. maintenance position). 5. Referendum for a fourth station just passed. 6. City contracts .the fire fighters. association but owns the buildings and equipment. 7. Fire Department was part of Public Safety until 1981 when it separated. 8. Police Chief as head of Public. Safety is responsible for the fire department, but delegates much of the authority to the Fire Chief. 53 Memo to City Administrator Hedges June 24, 1986 Page 2 9. Fire Chief also serves as Fire Marshall. 10, City feels that it would be difficult for a F.T. Chief to effectively supervise volunteers - too political. Observations I. Almost all Departments had at least 1/2 clerical. Where F.T. clerical, usually still a volunteer Chief. II. The majority at similar sized cities have a F.T. Chief, if not a F.T. Department, every city over 27,000 with the exception of Bloomington has a F.T. Chief or a F.T. Department. III. Many of the cities which have switched to a F.T. Chief, attribute the change to the growth of the city and of the department. IV. Most of the departments with F.T. Chiefs have slightly smaller departments (men) then departments which have volunteer chiefs. V. Most cities have a F.T. Marshall or Inspector whether or not they have a full time Chief. Administrative Assistant JH/CJ/hb sy Administrative Intern \' PROTECTIVE INSPECTIONS Personnel The Protective Inspections Department is requesting two (2) full-time persons. Those positions include a Fire Marshal and a combination heating, air and structural position. Currently, the Fire Marshal's position is combined with the Assistant Building Inspector position. The Fire Marshal reviews construction plans to determine and insure compliance with the State Fire Code. However, enforcement of all public buildings and apartment structures to make sure that all fire exits are accessible, sprinkling systems are working and other types of building code enforcement is not practiced due to the work schedule. State law requires municipalities to make an annual inspection of these types of facilities. The City Administrator would like to discuss reorganization of the Protective Inspections Department which is a part of the overall management plan at the special workshop session. Regarding the full-time combination heating, air and structural position, it is the suggestion of the City Administrator that this position be hired as a consultant to continue the City's flexible arrangement for building inspectors. As a result of the management evaluation of the: Protective Inspections Department, the City Administrator is not recommending any permanent full-time positions, however, he is proposing an increase in the consulting services to provide more availablility of building, inspectors to meet our peak years of building permit activity. Other With the exception of professional services for a contractural building inspector hours, there is no substantial increase in other charges and services or supplies repair and maintenance. Capital Outlay A request was submitted for the following capital expenditures totaling 46,200. Protect Administration Insp• Recommendation-__. Office furnishings 1,800 1,800 (includes file cabinets, 2 desks for additional inspectors) Computer/printer, computer table 5,450 The City Administrator reduced 2 cars: (3) vehicles and mobil equipment 37,500 15,500 (2) telephone headsets, needed 1,500 1,500 for existing inspectors SS Personnel 1985 Chief Building Inspector Asst. Building Inspector/ Fire Marshall Building Inspector Bldg. Insp/Plumbing Construction Analyst Secretary Clerk Typist Consultants Bldg Insp (pt -time) Mechanical (pt -time) Electrical Proposed Admin 1986 1987 Rec 1 1 1 1 1 1 (-\� " City Administra or s%, 1 3 1 1 2 2 2 1 1 1 1 1/2 1/2 1/2 1/2 1/4 1 1 1 7 1/2 9 1/2 7 1/2 (-\� " City Administra or s%, General flad Wtaized >wkdown of ZpwdittII by Account 1987 114pt . 1987 1987 1987 r 13 PEO1fLTIPE WU}X, W 1984 1985 1986 Y T -D DEPT [GR OUMM AONAL ACrtm1. APPBOP 04-30A6 [Epl)ESl' RE02M ADOPRJ PF1EM L Z%MCES r 4110 Salaries & W3gas _ Regular 91,816 105,517 186,690 47,714 I X5,050 I 201,050 I I r 4111 Aasvad Leave Tim 15,660 17,798 8,358 I I I I 4112 Overtime - Regular 23 541 749 I I I I r 4130 Salaries & 6ig® - Temp 1,739 3,250 344 I I I I (` 4140 Aaa,ed Retirement Benefits 13,274 15,139 21,280 7,166 I 29,080 I 22,920 I I 4150 Aa2r1rnd Insurance Benefits 10,194 11,418 22,750 5,383 I 21,440 I 21,580 I I r Total Pastel Services 132,706 153,663 230,720 69,714 I 311,570 I 245,550 I 0 I aMMS, FUAIR & MW 4210 OPfice 9,pplies 580 245 400 10 I 400 I 400 I I (" 4211 Printed Material 954 2,438 1,200 884 I 1,600 I 1,600 I I 4220 OPeatirg Slpplies - General 177 326 500 155 I 600 I 600 I I r 421 Motor YLels 2,047 3,017 3,400 1,095 I 4,000 I 3,600 I I r' 4272 utrlrants and Additives 200 I 900 I 700 I I 4224 OloUdng & Personal Fquip 64 57 3DO I 1,000 I 1,000 I I r 4225 Step Faterials 2 16 100 I 175 I 100 I I C? 4229 Go® Sys Parts 29 100 I 100 I 100 I I 4731 FgAi usat Parts 704 695 40D 121 I 700 I 700 I I G? 4232 Tires 418 315 400 25 I 800 I 200 I I r 4240 Cmll Tools 62 7 200 ZI I 300 I 300 I I Total 51w, Peiair & MAnt 5,037 7,116 7,200 2,318 I 10,575 I 9,300 I 0 I r n ^ r 13 PROBDUIV6 DEPECfICtO OIf�R cRARCES & SERVICES 4316 Prof Services - Elect Insp 1984 ACTUAL 29,576 1985 ACTUAL 35,092 1986 APPROP 56,070 Y -TD 04-30-86 I LEFT FWIM 60,000 ICR RECC11D I 60,320 COMM AMPIN I I 4317 Prof Services - Bldg Insp 29,761 63,005 92,400 7,617 I 13,500 I 105,000 I I r 4321 Postage 400 3DO 307 100 I 350 I 300 I I r 4322 Teleptrne 171 15 230 1 I 300 I 270 I I 4332 Use of Persmsl Auto 670 724 400 238 I 4,000 I 1,500 I I 4333 Parking Fees 5 I 20 I 0 I I r 4341 El,ployunt Advertising 134 i I I i 4350 General Print & Biniirng 120 223 250 43 I 150 I 150 I I r 4360 Insurance 1,167 3,143 4,960 111 I 8,460 I 8,460 I I r, 4381 Automotive Equipment Repair 562 203 600 5 I 650 1 650 I I 4382 Other Equipment Repair 198 248 300 146 I 500 1 400 I I r 4386 G®umicatial Syst mont 717 579 400 173 I 800 I 600 I I r 4410 Miscellaneous 100 I 100 I 0 I I 4411 Cmferalxs & Schools 1,703 1,510 2,800 164 I 3,630 I 3,630 I I r 4412 Iles & Subsrriptions 225 190 310 10 I 380 I 380 I I r. 4413 Licenses/Permits/i'axes 11 12 80 168 1 250 I 250 I I r 4415 Reference hhterial 144 84 150 40 I 225 I 200 I I 4430 Other Contractual Service 150 I 500 I 0 I I n, !'+•" Total Other Dugs & Services 65,559 105,333 159,280 8,966 I 93,815 I 182,040 I 0 I r r 4560 CAPITAL CUILAY Office Fti nLMing & Equip 5,355 1,503 2,100 I 8,700 I 3,250 i I 4580 Ebbile Fquipment 9,077 11,000 9,932 I 37,500 I 15,500 I I r Total Capital Outlay 5,355 10,580 13,100 9,932 I 46,200 I 18;750 I 0 I r TOTAL AkMff THIS DIVISION 208,657 276,692 410,300 90,930 1 462,160 I 455,640 I 0 I CIVIL DEFENSE There is a recommendation by our Civil Defense Director to change the departmental name of Civil Defense to Emergency Preparedness which is more in keeping with airport disaster, semi -trailer spillages, natural gas line explosions and other types of community emergencies which may not relate directly to the defense of our community. Civil defense budget is consistent with budgets approved for 1984 and 1986. The most significant expenses include $1,910 for an annual maintenance contract to service all sirens and $4,600 for capital outlay which includes four (4) chairs for their command bus and $4,000 worth of radio equipment for emergency preparedness programs. Capital Outlay (4) Chairs (2) Mobil Radios (20) Pagers and Chargers Civil Defense 600 2,000 7,500 10,100 City Administrator Administration's Recommendation 600 4,000 4,600— Galeal Fund Detailed Breakdan of Bqe dituree by Amount 1987 Budget 1987 1987 1987 15 CDJIL DEMES 1984 1985 1986 Y -TD DEPT Mi COMM ACTUAL ACTUAL APPROP 04-30-6 BEUIhST BEOTfID ADYM •-. aRTLIES, REPAIR & MAW 4220 Operating Supplies - Gansal 83 200 16 I 200 I 100 I I �. 42' 1 Ebtor ELels 200 I 200 I 100 I I 4231 Fqu pnent Parts -150 I 200 I 100 I I Total S4,p, Repair & Eisint 83 0 550 16 I 600 i 300 I 0 i Ol}�R MMS & IFMCES 4350 0aiaal Printing & Bi di% 235 100 I 400 I 150 I I 4360 Iasis -m oe I 380 I 380 I I 4371 Electricity 180 160 200 45 I 200 I 200 I I r 4382 Other Fquipnmt Repair 1,240 1,896 1,910 605 I 1,910 I 1,910 I I r 4410 Miscellaneous 100 I 100 I 0 I I 4411 Cmferenoas & Scdlools 200 I 200 I 150 I I Total Otber Chrpy & Sr,,icrs 1,655 2,076 2,510 650 I 3,190 I 2,790 I 0 I r' CAPUAL CU11AY r' 4540 NedAnc 'y Fquip eot 3,100 I I i I r. 4560 Office Elsash & Fixtu 560 I 600 i 600 I .I 4570 OUer Fquip e t 51030 4,330 4,000 I I I I 4580 Mobile FquiMmt 48D I 91500 I 4,000 I I r,. Total Capital Outlay 5,510 7,990 4,000 0 I 10,100 I 4,600 I 0 I TOTAL (MM THIS DIVLSICN 7,248 10,056 7,060 666 I 13,890 I 7,690 I 0 I AMBULANCE The cost for ambulance service is 4 I•2b per capita using a current Met Council population estimate of 35,311. The amount budgeted, $44,420 is a direct payment to Divine Redeemer Hospital based on a four (4) year written agreement. The contract for this agreement began January 1., 1987 so next year's appropriation is for the third year of our four year agreement. Increases in the appropriation for ambulance service are based on population and a cost of living index factor. City Administr ,orr .9 M 16 Am3AANM cerw1al Rrxi Detailed .Fkr &ka of Fqer,dltwas by Aeoomt 1987 B. J&t 1987 1984 1985 1986 Y -T -D OPT ACTUAL ACTUAL APPBOP 04-30-86 FEWEST Onn MAR23 a SEMCFS 4431 Adxaame Savioe 28,373 33,088 37,920 31,804 I 44,420 I 44,420 I I Total 01:11 Grg9 d SwA,,a 28,373 33,088 37,920 37,804 I 44,420 I +4,420 I 0 I TOM AMIAff TILS DIVISION 28,373 33,088 37,920 3.1,8(4 I 44,420 I 44,420 I 0 I PUBLIC WORKS - ENGINEERING Personnel The Director of Public Works is requesting the addition of an Engineering Tech I for 1987. This position would be responsible for reviewing all site plans, building permit applications and other related construction that is considered within the community. Responsibilities would consist of reviewing lot surveys for sanitary sewer availability, driveway grades, lot grades and other related building issues. Also, this position would assist in increasing work load resulting from the growth, assist in monitoring water quality of ponds and assist, when time permits, surveying and inspection of public utility installations. Currently Public Works - Engineering is unable to assist the Building Inspection Department in the review of lot surveys and there have been several instances where homeowners have built less than 2' or 3' above the high water level the City detention pond, some homes have been built too low to pick up gravity sewer from streets and other related building experiences. The Director of Public Works is asking that the internship program be continued for that Department. Both the Engineering Tech and the continuation of the internship program have been reviewed and are recommended by the City Administrator. There are no other employment recommendations for this Department. The major expense in this Department for 1987 is the authorization of a street transportation plan. The City has authorized master plans for sanitary sewer, water, storm sewer and water quality including lakes and ponds located throughout the community. ,The last master plan to be considered is a street transportation plan which is estimated at $50-60,000. With the type of growth that Eagan will experience in future years and the need for more indirect source permits from the Minnesota Pollution Control Agency, EAW evaluations, and other state regulations, the availability of a master transportation plan would assist the City Council and City Staff in evaluating new development and processing it through the various agencies. There are many land use and zoning questions that are raised or presented to the City and the question regarding the impact of traffic patterns becomes an issue. A transportation plan would help resolve those concerns. Most of the other expenses listed under "other" are quite consistent with the previous years, with the possible exception of a watershed management assessment which is proposed for Black Dog and Gun Club Lake water management areas. That amount is estimated at $17,500. �2 Capital Outlay Personnel Proposed Administration's 1986 1987 ' Reco®endation Director of Public Works (1) 1 1 1 1 Assistant City Engineer 1 1 1 1 Supt. of Streets & Equip 1 1 1 1 Supt. of Otil.,& Bldgs. 1 1 1 1 Engineering Aide III 1 1 1 1 Engineering Tech I& II 2 2 2 2 Secretary 1/2 1/2 1/2 1/2 Clerk Typist 3/8 0 0 0 Engineering Interns 0 2,0 ) 20 ) 2 7 778— 8 1 2 —9-1 T2 1 2 9-172- (1) .Two positions 1/2 time each Other Other charges, including supplies, repairs and other services are consistent with amounts approved in past years. Increases are generally due to inflation and volume due to increased services. Capital Equipment Office Equipment: Including a desk, chair and computer table Other Equipment: Telephone station, drafting instruments, microfilm reader/ printer and computer equipment. Public Works Request 720 Administration's Recommendation 450 14,450 12,450 The,City Administrator reduced this amount by recommending that the computer equipment not be budgeted for next year. l\ City Administ ator AN Gau¢-al E1ad Detailed liaal¢k>xru of Zge iitures by Aooaat 1987 Budget 21 POBLIC 4D /EDpOIIMMC 1984 1985 1986 ACTUAL ACNAL APPROP PEIi`I M SERVICES 4110 Salaries & WWs - Regular 172,505 190,324 226,950 Y -T -D 04-30-86 63,120 I 1987 LEFT REl]= 263,430 1987 EGR REOTTD I 263,430 1987 OaUm ADOPIN I I 4111 Aaavod Leave Time 30,295 32,617 11,444 I I I I 4112 Overtire - Regular 758 3,863 2,098 I I I I 4130 salaries & loges - Temp 16,758 11,141 15,600 2,045 I 15,600 I 15,600 I I 4140 Aaslual Retire t, Benefits 25,910 28,166 27,210 9,949 I 31,410 I 31,410 I I 4150 Aceved IBerefits 21,785 21,855 26,220 7,345 I 26,670 I 26,670 I I Total Personal Saviors 267,011 287,966 295,980 96,041 I 337,110 I 337,110 I 0 I 1210 SUPPLIES, REPAIR & N4= Offloe Supplies 2,045 1,403 1,500 746 1 1,700 I 1,500 I I 4211 Printed Naterlal 198 58 300 105 I 500 I 400 I I 4220 Operating SVplies - Geral 3,944 1,542 5,100 175 I 1,800 I 1,800 I I 4-11 Roto Fuels 1,504 1,829 1,400 338 I 1,600 I 1,600 I I 424 Clothing & Personal Equip 196 I I I I 4230 Repair & Maint S4)plies 14 I I I I 4231 Equipmt Parts 177 923 200 535 I 600 I 600 I I 4232 Titus 45 73 I I I I 4240 Buil Tools 610 197 500 18 I 400 I 400 I I Total Supp, Repair & Ehint 8,537 6121 9,000 1,917 I 6,600 I 6,300 I 0 I r 21 PLELIC WOIdCi/ETP.,BE RD G 1984 1985 1986 Y -T -D' DEPT Ew CaDim ACNNL ACTUAL APPROP 04-30-86 EEQLE= REM44) AOOPIN r am Q4il?uf_5 & SERVICES 4310 Prof Services - Genal 2,226 I 1,000 I 1,000 I I r- 4312 Prof Services - mziraerg 13,526 10,763 57,000 1,966 I 62,000 I 57,000 I I 4321 Postage 351 350 350 142 I 400 I 400 I I .., 4322 Teleo 146 68 50 16 I 50 I 50 Z I r 4332 Use of Pa sa Auto 45 45 100 I I I I 4341 Em11oymt Advertising 796 I 200 I 0 I I r 4350 Caeral Print & Rm:Ung 95 630 2,000 12 I 1,000 I 1,000 I I r 4360 Insurarne 1,439 4,266 7,460 121 I 9,670 I 9,670 I I 4381 Aut®tive Fquip�t Repair 35 290 450 405 I 100 I 100 I I r r /1 4382 WF Fquipmelt Repair 338 299 400 103 I 400 1 400 I Z r 4391 land Rental 20309 I I I I 4393 Mad dna & Fq ip Rental 700 16 I I I I r 4410 %fsoell rvv, 196 750 I 150 I 150 I I r 4411 C nferelcaa & Srtwls 340 1,883 2,000 485 I 2,5'70 I 2,500 I I 4412 Dees & Skscriptions 834 744 800 135 I 800 I 800 I I r 4413 Licenses/Permits/Taxes 8 12 50 5,035 I 30 I 30 I I r 4415 Reference VateriaLs 82 142 100 I 200 I 200 I I 4430 OUContractual Service 970 1,187 1,000 I 4,600 I 4,000 I I r. 4433 Twing Qmrges 100 I 100 I 100 I I r, 4440 4hteished Mont Assmt I 17,500 I 17,500 I I Total WN Qxv & Saviors 21,427 21,379 72,010 10,745 I 100,700 I 94,900 I 0 I r r r r r r r r r 6' r r r. r r r r r r 21 PUBLIC CAPITAL OUTAY 1984 1985 1986 Y -TD EM M;R cali II, ACTUAL ACIAL APPEC& 04-30-86 RDJ= EFATPD AOOM 4550 Elardtlue 8 EYxts 1,000 I I I I 4560 OFfim B1nA&U g 6 Rjuip 19107! 7,965 9,430 6,367 I 720 I 450 I I 4570 Other 4dp=t 3,75 567 5,700 3,027 I 14,450 I 10,950 I I 4580 Mb6ile Wpmmt 10,000 10,085 I I I I Total Capital LLtlay 22p&2 8,532 26,130 19,479 I 15,170 i 11,400 I 0 I TOTAL XUW 'TOS DIVISION 319,777 324,098 403020 128,182 I 459,580 I 449,710 I 0 I STREETS AND HIGHWAYS Personnel Requests were presented for a full-time clerk typist and a full-time mechanics helper for 1987. The City Administrator is supportive of the full-time clerk typist position recognizing that increased work load, the addition of supervisory employees, the expanding fleet maintenance program and routine telephone calls, typing, distribution of permits, water meters, etc., has created a need for this position. Currently, there is one Clerk Typist/Secretary located at the Public Works Facility who handles both the water treatment and Public Works Maintenance Garage. This position will be allocated between parks, streets and water and sewer. A request was also presented for an equipment maintenance mechanic's helper to work under the supervision of the Chief Mechanic. There is an increased need for street maintenance personnel and the equipment to be serviced. Currently, maintenance is performed by Public Works Maintenance employees at the request of the supervisor and under the direction of the Chief Mechanic. Due to the number of manpower being requested and upon prioritizing new personnel for 1987, the City Administrator has eliminated this position for further consideration in 1987, however, anticipates the need for a permanent person in 1988 or 1989. Other There are several accounts that require explanation within the street department. Equipment parts preferenced as account number 4231 is the line item used for equipment repairs, such as dump boxes, frames, plows, plow wings and many other types of equipment uses. If our old snow plow/dump truck number 111 is not replaced, it will be necessary to increase this account by approximately $10,000 to provide for additional repairs. The next account number is for street maintenance materials number 4234 which are street maintenance materiels that are expended for curb and gutter repair, sand and salt, asphalt patch, gravel and crack filler. The following is a breakdown of the Director of Public Works request and the City Administrator's modification. Curb and Gutter repair Sand and Salt -Asphalt patch Gravel Crack Filler Public Works Administration's Request Recommendation 2,500 2,500 26,500 26,500 40,000 32,000 10,000 8,000 8,000 6,000 Electricity for street lighting, signal lights and lift stations accounts for $61,000 in total as proposed by the City Administrator. The last large item under Other Business is street repair proposed at $99,000 by both the Director of Public Works and the City Administrator. This is broken down as follows: seal coating, $63,000; striping, $8,500; dust control, $17,500; curb repair, $5,000 and street repair, $5,000. If the City Council authorizes the purchase of a cement mixer, the curb repair could be reduced or eliminated as an expense. Since the concrete mixture is $2,250 it would certainly be a cost effective capital outlay expenditure. G-7 Capital Outlay Dollars allocated under Capital Outlay do include a $70,300 debt payback for the new Public Works Garage and other items requested by the Director of Administration's Streets Recommendation Building Capital Outlay: Salt Storage Building 55,296 55,296 Maintenance Garage 15,000 15,000 Equipment Requests: Hot Asphalt Box 5,000 5,000 Computer Equipment for 25,000 13,000* fleet maintenance and gas pumps. Copy Machine 4,000 4,000 Other Equipment (including sand 55,000 The City Administrator blaster, hot air blower, chain is recommending that saws, etc.) the amount budgeted for equipment be reduced to $30,000 and the Public Works Director review what equipment will be purchased. * $13,000 for the card system for the gas pumps is not reflected in this budget but will be added into further budgets for review. Public Works, they are listed as follows: Proposed Administration's Personnel 1985 1986 1987- ""Recommendation Foreman 0 1 1 1 Maintenance Men 7 7 7 7 Maintenance Mechanic 1 1 2 1 Mechanic 1 1 1 1 Receptionist/Clerical 1 1 1 1/4 1 1/4 10 11 12 174-- T11 4 Other Street Department expenses include a variety of operating and general street maintenance costs. The number of street miles is expanding each year causing operation expenses to increase. These cost increases affect and include: 10 Streets and Highways Equipment Parts 40,000 Street Maintenance Materials 87,000 Utilities 66,000 Motor Fuels 28,500 C�&Ov � City Administrator a Administration's Recommendation 35,000 75,000 61,000 25,000 / Y] 1 s. -R General Elnd @tailm a akdow 1 of Zgenditurns by Ao t 1987 adget 1987 1987 1987 1984 1995 1986 Y -T -D DEPT Em OaRim ACTLX AMAL APPRP 04-30-86 ROXIST RE02M AOCY'1T1 PFFSMAL %KJICES 4110 Salaries & 4llges - Regalar 151,275 176,871 2751910 66,341 I 292,330 I 280,780 I I 4111 Aom xd Leave Tine 26,121 30,423 11,620 I I I I 4112 Overtime - Regular 6,992 12,585 18,000 5,203 I 25,000 I 5,000 I I 4130 adarios & 4bges - Temp 11,334 10,077 18,720 I 1 15,600 I 15,600 I i 4140 Aomod Ratix t Benefits 22,818 27,245 35,640 10,452 I 37,950 I 36,640 I I 4150 A=xed Mas; ^a Becefits 31,209 35,886 51,150 13,474 I 48,520 I 46,550 I I 500 .Total Personal Services 249,749 294,087 399,420 107,090 I 419,400 I 404,570 I 0 I 4210 aIPPLIES, EEPAIR & 'I= Office &applies 281 249 300 342 I 700 I 400 I I 4211 Printed Haterial I 250 I 50 I I 4220 Operating Supplies - G¢rral 11148 667 300 649 1 1,200 I 1,000 I i 4221 Ibtnr ELels 18,705 23,682 23,500 8,178 I 28,500 I 5,000 I I 4222 GIIsicants and Additives 1,951 7,666 2,2170 241 I 2,200 I 2,200 I I 4223 Cleaning Sipplies 238 401 300 191 I 600 I 600 I I 4224 Clothing & Pesonal Fquip 969 1,53 1,800 I 1,900 I 1,900 I I 4225 aW ilaterdaLv 1,912 1,319 1,500 277 I 1,700 I 1,600 I I 4226 Q1Emte3Ls & Oimiral Prod 140 I I I I 4230 Repair & Miint &wLies 1,021 2,210 500 163 I 2,200 I 2,000 I I 4231 Pquipamt Parts 35,246 42,347 30,000 12,473 I 40,000 I 35,000 I I 22 SfFFPIS & HIGUAYS 1984 1985 1986 Y -T -D DEPT WSP C:IYILTL I ACTUAL ACTUAL APPRY 04-30-86 Rif FETED ADOM 4232 Tiros 2,899 3,074 3,ODO I 3,000 I 3,000 I I 4233 aAlding Repairs 329 182 100, I 100 I 100 I I 4234 Street ,`hint Materials 36,593 38,590 60,000 13,663 I 87,ODO I 75,000 I I 4236 Signs & Stripirg Material 10,769 8,539 8,000 4,640 I 14,000 I 91500 I I 4240 s. ii Tools 404 1,376 2,000 210 I 2,500 I 2,500 I I Total SWIp, Repair & Maint 112,605 125,555 133,500 41,027 I 185,850 I 160,050 I 0 I 4321 OIIiEA CHAKES & I6MICES Postage 13 92 100 I 700 I 250 I I 4322 Telepl=l 920 934 1,300 Z76 I 2,230 I 2,230 I I 4333 Faricix Fees 3 I I I I 4360 1. 7,245 16,885 27,850 930 I 25,000 1 25,000 I I 4372 Electricity - St Liglts 13,285 14,653 15,000 4,696 I 17,500 i 17,000 I I 4313 Electricity - Sigral Ligits 14,106 15,892 16,000 4,176 I 19,500 I 18,000 I I 4374 Electricity - Lift Statim 21,830 19,632 23,000 3,853 I 29,000 I 26,000 I I 4379 Waste Removal 203 532 60D 165 I 1,200 I 1,000 I I 4381 Aut®tiw Equips t Repair 9,499 10,306 10,000 20236 I 10,000 I 10,000 I I 4382 outer FtPdpment Repair 2,743 3,367 3,000 566 I 3,000 I 3,000 I I 4383 PuildiW Repair 203 51 100 I I I I 4384 Street Repair 78,997 85,525 95,000 I 99,000 I 93,000 I I 4386 cammimtim Syst Naint 1,487 1,753 2,000 598 I 3,000 I 3,000 I I 4392 aildirg: Portal 6,033 14,146 8,400 5,478 I 6,000 I 6,000 I I 4393 Maminery & Fquipo t Rental 566 2,833 2,000 522 I 3,000 I 3,000 I I = - 22 SrFFM & HIG*VYS 4410 Misoell7 1984 ACIUAL 1985 ACTUAL _ 1986 APPICP 200 Y -T -D 04-30-6 50 I L1;PL [EMT 200 1.0 fig, mu I 200 OOfFdM ADXIN I I 4411 Cmferenes & Sr21001s 1,113 1,677 3,300- 1,436 I 34,000 I 3,400 I I 4412 Drs & Skswiptims 24 24 100 65 I 200 I 200 I I - 4413 Li�/Pervits/Ta 33 17 573 I I I. I 4415 Pefwence M3teria13 101 46 100 I 100 I 100 I I 4430 Ottley Cmtractual Service 3,002 5,884 1,800 112 I 19,100 I 19,100 1 I _- 4433 Towing Qsrges 215 85 300 40 i 300 I 300 I I Total OUow Qrgp & Services 161,618 194,337 210,150 25,712 I 273,030 I 236,780 I 0 I 4520 CAPITAL Q11LAY Building`' 50,000 I 70,300 I 70,300 I I N 4530 Otter Tmlxwem nts 3,090 6,490 31,500 7,507 I 7,500 I 7,500 I I - i' 4531 Spec Assess on City Property 22 73 I I I I 4510 M-hirl y Fquipm-t 4,8% 4,266 I 5,000 I 5,000 I I r 4560 Office Rvnish g & Fquip 160 800 656 I 29,000 I 4,000 I I r 4570 Ottrr Fquipwnt 337 16,474 I 55,410 I 30,000 I I 4580 Mobile Fquipmlt 1,550 9,733 105,000 9,926 I 310,000 I 200,000 I I Total Capital Qrtiay 10,055 37,036 187,300 18,099 I 477,210 I 316,800 I 0 I r r^ 4710 THAISFFM P�t Trwigfer 50,000 I I I I /-, Total Tteasfe 0 50,000 0 0 I 0 I 0 I 0 I C. r r TOTAL AMMff TRS DIMICN 534,027 701,015 930,370 191,978 I 1,355,490 I 1;118,200 I 0 I PARKS AND RECREATION Personnel The Director of Parks and Recreation is proposing status changes for two (2) positions in the department. The first is that the 1/2 time Recreation Supervisor position be made into a full time position, due to the increase in activity that has taken place. The second status changes that for the Landscape Architect/Parks Planner to continue as a full-time position which is now scheduled to sunset"June 30, 1987. With the increased facilities, active recreation areas and public requests for new scheduled activities it is recommended that the 1/2 recreation supervisor be expanded to a full time position. Actually the adjustment will be approximately 10 hours per week or the addition of a 1/4 position. The Landscape Architect/Parks Planner position is currently funded under the 1984 bond fund. The position was originally created to handle only the work associated with the 1984 bond referendum/park development. According to the Director of Parks and Recreation a significant amount of time has been spent on development activities within the City requiring preliminary planning and park dedications by this individual. Departmental and City operations outside the scope of the 1984 bond referendum have consumed between 30% and 50% of this individual's time. He has coordinated landscape plans for the water treatment plant, City Hall and other City wide activities. With the amount of neighborhood parks and other park development, as reviewed in the Capital Improvements program, it is recommended that the Landscape Architect/Park Planning position be continued beyond the sunset date of July 1, 1987 and converted to full time employ at that time. In the future, the City can allocate dollars from a park referendum to subsidize this position if a new park development and acquisition referendum is approved in 3-5 years. The City Administrator is recommending the 1.25 position as proposed by the Parks and Recreation Director. The only other personnel request would be a 1/4 allocation towards the clerk typist that was proposed and discussed under the street budget. Other There are some significant changes proposed within the Parks and Recreation Budget. These changes are due to the ever increasing active playground and recreational fields that are maintained by the City as well as new facilities that are being added in various parks during 1986. The first significant addition is a new account entitled Turf Maintenance Supplies which is account 4227. This new account combines all fertilizers, pesticides and herbicides into one account. The Park Department has calculated the amount of fertilizer required for all city parks, please see attachment, and feels that this program is essential to the long term health of the City park plans. The total acres to be fertilized are 571. `13 The second item which is also a new account is for Street Maintenance Materials, account number 4234 which is estimated at $54,500. The Director of Parks and Recreation is proposing that a four year program for seal coating trails, hard courts and parking lots be implemented in 1987. The City's risk management officer and insurance agent, Mr. Bruce Medvik stated that City wide trails that are not properly maintained is one of the highest levels of exposure to a community. Many of our trails are breaking up and the potential for an accident by a jogger, hiker or bicyclist is a concern to this department. The professinal services for our instructors has increased to $35,545 which is account 4319. Though the instructors in certain programs are an expense to the City, the City also collects revenues for these programs and for a copy of the proposed programs to be offered in 1987, refer to the attachment. Increase the printing and binding request is the result of the desire to expand the eight month calendar to twelve months and the printing of a trail brochure. Capital Outlay The capital outlay requests for the Parks Department is as follows: Department Administration's Capital Request Recommendation Parks share of Maintenance Garage 15,000 15,000 General Building Improvements 6,000 Office furnishings (desks, 2,590 The City Administrator has chairs, etc.) evaluated the Capital Bed knife sharpener 2,400 Outlay requests for Parks Hand mowers/week trimmer 850 Fertilizer spreader 1,900 and Recreation and feels Replacemnt Reels - 7 10,000 that the equipment reques- Shop equipment 5,000 ted is justified. An on Top Dresser 5,100 going problem of working H.P. 150 5,300 � �'S DO with growth management pro 35 mm Camera 385 jections is the difficulty Aerification equipment 5,800 in funding all budgetary requests and, therefore, Mobil equipment: as a means to balance the Truck replacements (2) 38,000 budget and minimize the Groundmasters (3) 35,000 need for equipment Vehicle (new) w/radio 12,100 certificates, approximate - ly $37,000 was eliminated 131,435 from Capital outlay and should be reviewed by the Director of Parks & Recreation to determine which items should be re- duced. Ti y J Personnel 1985 1986 1987 Recommen Parks Director .9 .9 .9 .9 Superintendent of Parks 0 1 1 1 Landscape/Planner 0 0 1 1 Intern 1 1 1 1 Rec. Supervisor 1 1 4/5 2 2 Foreman 1 1 1 1 Maintenance Men 6 7 7 7 Secretary .5 .5 .5 .5 Clerk/Typist .25 1 1 1 10.65 14.2 15.4 15.4 City Admini r rator 9S - General llmd - DaWled BreakJom of EYp tures by Aava,t - 1987 3,tet 31 PAW AND FECREATICN 1984 1985 1986 ACUAL ACTUAL APPROP PFRSam SERVICES 4110 a]arlcs & Wages - Pegilar 192,124 219,329 312,070 Y -T -D 04-30-86 79,261 I 1987 DEPT REQIgSP 364,040 I 1987 I ;R 11ECU41D 364,040 1987 cakc➢. ADQPTN I I 4111 Awxued Leave Time 32,915 38,259 14,512 I I I I 4112 Overtime - Regular 5,228 6,953 6,000 5,484 I 8,000 I 8,000 I I 4130 Salaries & Wages - Temp 44,697 61,690 66,620 14,858 I 102,460 I 102,460 I I i- 4131 Overtime - Teop 28 I 500 I 0 I I r' 4140 Acnz xd Retirement 8e1efIts 30,470 35,610 45,640 13,781 I 51,030 I 51,030 I I 4150 Aemo[.d r.,e,,.,,,,.o Ralefits 31,485 36,349 45,050 . 13,969 i 46,360 I 46,360 I I Total Personal Services 336,919 398,190 475,380 141,893 i 572,39D I 571,890 I 0 I r � r 4270 smPLZFs, RFrau1 & ruTlar Office 'Awlies 829 1,088 800 193 I 1,300 I 1,000 I I r 4211 Printed Material 101 162 150 37 I 350 I 1,50 I I 4220 Operating 94lplies - General 4,171 6,424 3,500 773 I 4,000 I 4,000 I I r 4221 4btor Rhels 91502 11,733 12,000 3,163 I 15,000 I 14,000 I I r. - 4271 Lubricants and Additives 1,286 1,633 1,350 246 I 2,000 I 1,800 I I 4223 Cleaning Sglplies 199 545 350 180 I 2,500 I 2,000 I I r 4224 Clothing & Personal Fquip 1,341 1,328 1,500 Z72 I 2,150 I 1,800 I I r. 4225 Snap materials 416 541 500 103 I 800 1 800 I I 4226 a�dcaiy & Q miral Prod 960 1,533 2,000 I I I I r 4227 T1rf Nnt S4lplies I 38,700 I 35,000 I I c 4230 Repair & Maint Supplies 1,170 1,285 3,000 355 I 3,800 I 3,000 I I 4231 Fqu#p mt Pmts 13,216 8,377 8,500 11798 I 10,500 I 9,500 I I r' 4232 Tire 7,764 883 1,000 242 I 1,000 I 1,000 I I 4233 R'+1ntng Repairs 617 Z75 1,000 88 I 4,000 I 1,000 I I - 31 PAM AND FZECREATICN 1984 1985 1956 Y -TD EEPT FUR CMNM ACTUAL ACTUAL APPFOP 04-30-86 REQUEST FEM+D AD TN ^ 4234 Strut. Faint Fatadals 64 I 54,500 I 51,500 I I ., 4235 landscape Nater & Sipp 7,846 12,576 11,500 5,092 I I I I 4236 Signs & Striping haterial 1,610 3,082 2,000 695 I 6,000 I 4,500 I I " 4237 Recreation Fquip AWlies 9,595 10,077 13,050 1,160 I 16,000 I 16,000 I I 4238 Athletic Field applies 7,371 10,583 13,300 432 I 8,000 I 8,000 I I 4239 Paths & Play -Area Sglplies I 7,000 I 7,000 I I 4240. Sm11 Teck 622 1,502 800 38 I 2,500 I 2,500 I I .... Total SW, Repair & Faint 62,676 73,691 76,300 14,873 I 180,100 I 167,650 T 0 I OTHER aiaH 5 & SEMCES 4310 Prof Services - Gala -al 2,942 2,Z12 2,500 1,336 I 5,800 I 3,500 I i 4318 Prof Services - Medical 333 I I I I 4319 Prof Services - Instructors 20,481 23,303 29,600 4,960 I 35,545 I 35,545 I I 4321 Postage 993 641 1,000 357 I 1,900 I 1,000 I I 4322 Telepfocne 1,731 1,792 2,000 507 I 3,950 I 3,950 I L j 4332 Use of Personal Auto 864 1,468 1,200 124 I 1,800 I 1,800 I I 4340 C oral Advertising. 25 10 I 500 I 500 I I 1 4341 ETnpiny=nt Advertising 396 35 I 200 I 200 I I 1 4350 General Print & Binding 3,414 3,608 3,500 I 6,400 I 6,400 I I 4360 I� 5,282 14,154 25,990 708 I 23,320 I 23,320 I I ( 4371 Rlectr9 ty 3,628 7,658 4,500 2,118 I 11,500 I 10,000 I I j' 4376 Gas Savioe 1,606 1,833 2,800 604 I 2,900 I 2,900 I I 4377 Heating OLl 1,414 1,750 296 I 1,750 I 1,750 I T r 4379 waste Pe®ral 306 722 600 165 I 900 I 900 I I ( 4381 Automotive Fquip=t Repair 4,264 2,843 3,500 84 I 4,800 I 4,500 I 4382 Otter Fquiplmt Repair 574 3,583 800 159 I 1,500 I 1,500 I I f 4383 Bindings Repair 510 51 3,000 I 7,000 i 3,000 I I i- 4385 Land & L3ndsaping 594 I I I I 31 FARE AND RECHEATIW . 4386 C`oum {cation Syst Ehint. 1984 ALIUAL 764 1985 ACIM 921 1986 APPROP 1,000 Y -T -D 04-30-86 255 I IEPT RFtQ= 1,000 PGR RF(XI.44) I 1,000 COMM ADcpTd I I 4392 9iildirg Petal 295 780 2,000 1,270 I 3,850 I 3,500 I I r 4393 bUrlainer,y & Fquiplt Rental 332 855 400, 15 I 1,400 I 1,400 I I 4410 Mtsoall� 90 306 400 15 I 700 I 7OD I I 4411 Conferences .& Srtnola 1,699 2,608 2,500 1,205 I 4,270 I 4,270 I I 4412 Drs & sntscriptions 275 258 350 470 I 725 I 725 I I 4413 Licenses/Permits/faxes 13 26 50 52D I 500 I 500 I I 4415 Refereire Fateriala 13 238 150 69 I 4Zj I 400 I I 4419 Tax Forfeit Writeo 7 I I I I - 4430 Other Contracbal Service 12,186 16,751 19,770 5,605 I 22,600 I 18,000 I I Total OU1 ❑lrgs & Services 62,690 89,027 109,360 20,842 I 145,235 I 131,260 I 0 I a` 4520 CAPITAL OU11AY Wildisps 11641 I 15,000 I 15,000 I I 4530 OU1er Lpov is 1,641 I 6,000 I 6,000 I I 4550 Elmriture & FSxtnne 1,000 594 I I I I 4560 Office -Rzni dng & Fqu p 5,627 646 2,240 762 I 2,590 I 2,200 I I r 4570 Other Equipn?rnt 2,684 5,072 6,930 1,393 i 36,745 I 29,700 I I 4580 Pbbile Fquipunt 3,466 35,778 91,500 79,836 I 85,100 I 50,000 I I Total Capital Qitlay 12,777 45,322 100,670 81,991 I 145,435 I 102,900 I 0 I r 4710 TRAZFERS Pe1m3r1ait Transfer 50,000 I I I I Total nrarzfeis 0 50,000 0 0 I 0 I 0 I 0 I / 4840 OMER Mar^mrdise for Resale I 1,000 I 1,000 I I r +v'*" Total Otis 0 0 0 0 I 1,000 I 1,070 I 0 I TOTAL ANDWP THIS DIVISIW. 475,052 656,230 761,710 259,599 0 I 1,044,160 I 974,700 I 0 I PROPOSED 1987 FERTILIZATION PROGRAM EAGAN PARKS & RECREATION DEPARTMENT J $fir 1 AREA ACRE SPRING SUMMER FALL POUNDS Rahn 27 24-4-12 24-4-12 10,800 3,812. 8-4-24 7,344 1,450. Cedar Pond /Z 4 24-4-12 24-4-12 1,600. 544. 8--4-24 1,088. 215. Meadowlands -21� 12 24-4-12 24-4-12 4,800- 1,694- 8-4-24 3,264. 644. City Hall/S nnn✓ Library /L,S 5.5 124-4-12 24-4-12 24-4-12 3,300.-/ 1 165. Northview led 26 24-4-12 24-4-12 10,400. 3,671. 8-4-24 7,072. 1,396. Walnut Hill -?3 11 24-4-12 24-4-12 4,400. 1 553. 8-4-24 2,992. 590. Goat Hill 30 10 24-4-12 24-4-12 4,000, 8-4-24 2,720 537. Trapp Farm 77 9 24-4-12 24-4-12 3.6nn I 97n 8-4-24 2.448. 483. Fish Lake ? 1 24-4-12 24-4-12 400. 136. 8-4-24 27 O'Leary /n,C 3.5 24-4-12 24-4-12 1,400. 576. 8-4-24 952.' 188. Quarry 10 24-4-12 24-4-12 4,000 1,412. 8-4-24 2,720. 537. Pilot Knob s 5 24-4-12 24-4-12 2,000 7nr 1,360. 269. 3 l S .Blue Park 8-4-13 3,128- 1 0do. 353. 8-4-24 1,360. ✓ 269. Public Works Building 2 24-4-12 24-4-12 272. Evergreen 6 21-2-20 21-2-20 2,400. 776. Cinnamon Ridge /0 5 24-4-12 1,000. 353. 8-4-24 1,360. 269. T'f 4 Ir ACRE SPRING SUMMER FALL POUNDS COST Woodhaven 7 24-4-12 1,400. 476. 8-4-24 1,904. 377. Pire Administration Z 1 24-4-12 200,,/ 68. 8-4-24 272. 39. South Oaks (a 5 24-4-12 24-4-12 2,000. 706. Rid ecliff 34. 17 23-27.20 21-2-20 6,800. 2,203. Oak Chase 3 24-4-12 600. 204. 8-4-24 816. 161.. Reservoir on Cliff 4� 3 24-4-12 600. 204. 8-4-24 816. 161. Blue Cross Soccer 7 3.5 24-4-12 700. 238. Fields 8-4-24 952. 188. - Hi hview 6 8-4-24.. 1,632. -.-- 293,.. River Hills 4 8-4-24 1,088. 215. Carnelian 6.5 24=4-12 1,300. 442. Blackhawk 4.8 8-4-24 1,305. 258.' Lakeside 1 24-4-12 200. 68. Lexinaton 3.5 24-4-12 952. 188. Country Home 4.5 21-2-20 900. 291."-' Burr Oaks 2 24-4-12 400. 136. Carlson Lake 1.5 24-4-12 300. 102. Well Site 1 8-4-24 272. 55. TOTAL shstEr^, 232. 36 979. ToTA�. A«LS rtrliu t� 7i1.3 .. SO PROPOSED EXPENDITURES FY 1987 BY RECREATIONAL PROGRAM a SUMMER IN THE PARK 4130 Temporary part-time salaries $ 14,950 4237 General Supplies - Crafts 1,500 4237 General Supplies - Equipment 400 4237 General Supplies - Other 300 4430 Contractual Service - Buses/Field Trips 2,750 4319 Contracted Services - Artistic Inst. 1,500 TINY TOTS 4130 Temporary part-time salaries 3,000 4237 General Supplies - Crafts 600 4237 General Supplies - Equipment 500 4319 Contractual Services - Instructors (approx. 12 sect.) 7,500 4430 Other Contractual Services (Field trips) 300 WARMING HOUSE PROGRAM 4430 4130 Temporary part-time salaries 15,900 4237 General Supplies 250 4392 Rental - trailers 3,000 PLAY WAMN 4130 Temporary part-time salaries 1,250 4237 General Supplies - Crafts 150 4237 General Supplies - Equipment 165 4237 General Supplies - Other 35 4430 Other contractural services - (Field trips) 200 REC-T-HALL/JUGS BASEBALL 4130 Temporary part-time salaries 800 4237 General Supplies 525 DOG OBEDIENCE 4319 Contractual Services 675 4237 General Supplies 50 DANCE/MOVEMENT 4130 Temporary part-time salaries 2,350 4430 Contractual Service 125 4237 General Supplies 200 SPECIAL EVENTS/SEMINAR/TRIPS & TOURS/WED. CONCERTS WINTER WEEKEND 4319 Contractual Service 200 4237 General Supplies 300 4430 Contractual Service - Entertainment 2,000 is Proposed Expenditures FY 1987 Page 2 GOLF LESSONS 4319 Contractual Service - Instructor 400 4237 General Supplies 300 TENNIS LESSONS 4319 Contractual Service - Instructors 1,000 4237 General Supplies 375 CROSS COUNTRY SKI 4430 Contractual Service 4319 Contractual Service - Instructor 300 4430 Contractual Service - Equipment Rental 300 BROOMBALL LEAGUE 4319 Contractual Service - Officials 1,500 4237 General Supplies 200 4430 Contractual Service (sanction) 350 WOMEN'S SOFTBALL LEAGUE/TOURNAMENT 4319 Contractual Service (Officials) 2,250 4237 General Supplies 1,200 4430 Contractual Service (Sanction, state fees) 1,000 MEN'S SOFTBALL LEAGUES/TOURNAMENT 4319 Contractual Service (Officials) 9,500 4237 General Supplies 5,000 4430 nno nr Contractual Service noono (Sanction, state fees) 2,500 4319 Contractual Service 0 TEENS (FRIDAY FUN) 4130 Temporary part-time salaries 550 4430 Contractual Service 1,000 COUPLES KITTENBALL/CO-RECREATION 4319 Contractual Service 1,800 4237 General Supplies 1,400 4430 Contractural Services (Sanction fee) 200 VOLLEYBALL 4319 Contractual Service (Officials) 800 4392 Contractual Rental 250 4237 Supplies 100 Proposed Expenditures FY 1987 Page 3 BOWLING 4319 Contractual Services ICE SKATING 4319 Contractual Services BASKETBALL LEAGUE 4319 Contractual Service (Officials) 4237 General Supplies 4430 Contractural Services - Sanction fee SENIOR CITIZENS PROGRAMS 4430 Contractual Service 4237 General Supplies COMMUNITY ROOM 4319 Contractual Service 4237 General Supplies FUN RUN 4237 General Supplies TOUCH FOOTBALL 4319 Contractural Services (Officials) 4238 General Supplies FALL SOFTBALL/MEN & WOMEN 4237 General Supplies 4319 Contractural Services (Officials) AFTER SCHOOL 4237 Supplies 4319 Contractural Services - instructors 250 50 1,200 350 300 1,000 300 500 100 200 550 100 400 1,550 300 1,000 Proposed Expenditures FY 1987 Page 4 EDUCATIONAL PROGRAMS - SEMINARS & HELPS 4237 Supplies 4319 Contractural - Instructor/leaders ADULT SOCCER - TRI -CITY LEAGUE 4237 Supplies 4319 Contractural - Services "OTHER PROGRAMS" - ARCHERY, BIKE TOURING,ETC. 4237 Supplies 4319 Contractural SATELLITE RENTAL 4430 All recreation programs/July 4th 1987 - TOTALS 4130 Temp/Seasonal Salaries 4237 General Supplies 4319 Contractual Services (officials, etc.) 4392 'Rental 4430 Contractual Services 4430 Satellite 0 100 200 100 1,320 500 1,500 6,000 38,775 0), 16,000 35,545 Gt .1 3,250 1 11,025 6,000 O 1987 REVENUE PROJECTIONS DEPARTMENT OF PARKS & RECREATION PROGRAM 1986 BUDGETED RE -ESTIMATED 1986 PROJECTED 1987 Tiny Tots $7,200 $7,200 $7,800 Dog Obedience 600 615 600 Cross Country Skiing 450 500 450 Tennis 725 1,200 900 Golf Lessons 450 620 500 Steer In The Park 1,800 1,200 1,900 (Playwagon) - 0 - - 0 - 200 Dance 1,250 760 600 Rec T -Ball (Jugs) 500 750 500 Broomball 1,700 2,000 2,000 Volleyball 500 - 0 - 500 Men's Softball/ 16,500 18,750 19,000 Tournaments Women's Softball 4,000 5.500 5,000 Basketball 500 1,500 1,850 Kittenball 1,500 2,200 1,500 CPR 100 - 0 - 100 Bowling 150 - 0 - 100 Trips, Tours, Events 500 2,000 1,000 Senior Citizens 400 - 0 - 400 Teen 300 500 500 Ts Fun Run - 0 - 300 400 Touch Football League - 0 - - 0 - 700 Fall Softball League - 0 - - 0 - 3.000 After School Programs - 0 - - 0 - 1,300 Education Programs - 0 - - 0 - 350 Adult Soccer League - 0 - - 0 - 1.600 New Program Development - 0 - - 0 - 3,000 Community Room 100 100 100 Rentals (gehne House, Bits) 6,000 4,500 6,000 Concessions Re Sale - 0 - - 0 - 1,000 TOTALS: $45,225 $49,895 N ... TREE CONSERVATION Personnel The tree conservation programs for 1987 is quite similar to the reforestation activities and maintenance coordinated by the department in previous years. The Director of Parks and Recreation would like the title and description of this departmental budget to include the word "forestry" preceding "tree conservation." The reason is the City's movement away from Dutch Elm and Oak Wilt disease detection and a movement toward forestry and tree maintenance. As an example, the City has now developed a tree nursery program that includes 1,000 nursery stock. In 1986, the City planted between 350 and 400 trees and shrubs in new and existing parks. Our forestry operation has included the assistance of many volunteer groups such as the 4 H project that was conducted at Cedar Pond, local boy scout groups doing planting and spring clean-ups as well as the development of long-range planning goals. The only personnel request is to continue the use of temporary employees in the Forestry Department and a request was made by the Parks and Recreation Director for $8,000 which is an increase from $4,200 in 1986. The City Administrator has reviewed the request and is recommending a $6,000 for part-time personnel. Other Changes categorized as other indicate a slight decrease from 1986 to 1987. Capital Outlay Administration's Tree Conservation Recommendation Tree 8,000 8,000 Mobil Equipment 4 x 4 Pickup 13,000 13,000 and Stump Grinder Proposed Administration's Personnel 1985 1986 1987 Recommendation Park Director .1 .1 .1 .1 Tree Inspector 1 1 1 1 Total 1.1 1.1 1.1 1.1 City Administrator M Geral Fund Detailed awWown of Bpe clitures by Amount 1987 EAxlget 32 TREE 024EEWATICN 1984 1985 ACTUAL ACTUAL PERSUM aNICES 4110 Salarlea & Wages - Regular 11,733 9,581 1986 APPROP 29,440 Y -T -D 04-30-86 2,716 I 1987 DFPT FEQhM 28,170 1987 MR REDa+4U I 28,170 1937 07IFiCD. ADCPIN I I 4111 Amwd Leave Tim 1,796 1,545 415 I I I I 11112 Overtim - Regular 41 1,012 I 1,000 I 800 I I 4130 Salaries & Pages - Tap 69 1,029 4,200 I 8,000 1 6,000 I I 4140 Aant3d Retir,arent Rauelits 1,657 1,510 3,840 3B2 I 4,240 I 4,240 I I 4150 Acrsved Insurance Benefits 1,861 1,575 4,290 429 I 4,070 I 4,070 I I Total Personal Services 17,157 16,282 41,770 3,942 I 45,480 I 43,280 I 0 I 4210 SCPPLIES, REPAIR & WLW Offioe Supplies 17 50 I 50 I 50 I I 4220 Operating Supplies - General 340 386 250 I 400 I 400 I I 4221 Motor Elrzis 944 768 950 254 I 1,000 I 1,000 I I 4222 Lubricants arxi.Additives 50 I 50 I 50 I I 4224 Clotaing & Persmal Fquip 34 50 I 2W I 100 I I 4229 G=nzdmtim System Parts 50 I 100 I 100 I I 4230 Repair & Faint Sipplies 50 I 100 I 100 I I 4231 Fqulp -t Parts 7 95 IDD 72 I 200 I 100 I I 4235 Landscape Fater & Stop 1,020 100 I 1,000 I 800 I I 4236 Signs & Striping Natalal 661 500 I 100 I 100 I I 4240 Stull Tools 10 116 80 5 I 200 I 200 I I a Total Supp, Repair & Faint 2,321 2,077 2,230 331 I 3,400 I 3,0W I 0 I 32 = 024EETNATION 1984 1985 1986 Y -T -D DEPT nai COLN= AMAL ACNAL APPBOP 04-30-86 REQ= RFSS144) ADOM Om MACES & Sc7MCFS r 4310 Prof Saviors - Oalaal 20 I I I I r' 4321 Postage 7 50 I 50 I 50 I I 4350 General Print & Binding 400 I 400 I 400 I I 4360 Inwuanoe 240 506 1,700 I 1,060 I 11060 I I 4382 Other Fquipwnt Repair 56 50 I 50 I 50 I I 4385 Lad & Laniscapin6 3,590 I I I I r 4393 Nadrinery & Fquipaent Rental 546 50 I 200 I 200 I I r, 4410 Mismll-.e..p 8 100 50 I 50 I 50 I i 4411 Gmfereces & Sdnols 20 100 I 100 I 100 I I r 4412 Dm & &bscriptions 50 I 50 I 50 I I t^ W13D OU1 Contractual Service 50 I I I I Total Oder Ovps & Saviors 311 4,832 2,450 0 I 1,960 I 1,960 I 0 I CAPTrAL CUD.AY r 4530 Other Implovemalts 7,485 6,796 ?,ODD I 8,000 I 8,000 I I - 4580 MbbLle Fquip=t 10,300 I 17,9DO I 17,900 I I Total Capital Oatlay 7,485 17,096 7,000 0 I 25,900 I 25,900 I 0 I r, TOTAL AMBT THIS DIVISION 27,274 40,287 53,450 4,273 I 76,740 I 74,140 I 0 I r' r, r r:, CONTINGENCY The contingency fund is estimated at $177,691. It is the recommendation of the City Administrator to continue budgeting a contigency account. A part of these dollars should be set aside for comparable worth adjustments that will be made in 1987. Other uses could be determined by the City Council as we proceed through the budget process. Cit Q City Administrat .e I I 9L2'289'L I S14'O88'B I QB &o% 000'002'9 S5.L'6hL'S LE6'OLE'h affo lvalm Imaw 7VIa . I 0 I L69'LLL I 0 I 0 OS6'28 0 0 NOIS7m sm Imow 7VOAL I 0 I L69'LLL I 0 I 0 056'28 0 0 �Aq Tewi xx I I 169'LLL I I 0 OS6'28 0 0 mad cq. AVU-U 02Lh oa�Lt NId70V WC032 Lllq l 98-OE-W d alw 'IVfLL7V 7guov 7IIdri7 Hm 3,333 0-17E 986L 5961 h861 1� Lfi L86L /.861 L861 _ 788PrG L861 7La—V F4 --m7r7TF-d-xS3 Jo -gnm-B BBRmao PLru TUBO R e , WK DESCRIPTION GENERAL FUND: OQMPAR IVE SI)<MARY OF REVENUES 1984 1985 1986 4-30-86 1987 1987 PUBLIC ACTUA[. ACTUAL BUDGET Y.T.D. ESTIMATE REVISED HEARING TAM 2,542,723 2,738,983 3,161,450 46,067 4,367,686 LI(EIM 55,386 66,169 59,030 14,377 68,140 PERMITS 435,469 914,181 677,850 276,021 783,120 INTERGOVERNMENTAL REVENUE 904,463 1,045,325 1,194,800 18,653 1,324,170 Clam FOR SERVICES 209,096 471,380 496,380 141,288 434,400 RECREATION CHARGES 38,222 47,760 39,230 35,536 56,750 FINES AND FORFEITS 78,008 92,560 90,000 20,156 95,000 MISCELLAtDCs REVENUES 58,375 145,247 50,660 5,195 73,900 PROGRAM REVENUES 388,295 526,303 430,600 112,042 479,050 TOTAL GENERAL FUND 4,710,037 ----------------------------=------------------------------------------------------- ----------------------------------------------------------------------------------- 6,047,908 6,200,000 669,335 7,682,216 0 0 RUM 4,375,580 5,180,000 5'A ADMINISTRATION PPrannnPl During 1985 the position of Administrative Assistant which is occupied by Jon Hohenstein was created with a sunset provision of December 31, 1986. The City Administrator's office is responsible for the development of legislative policy and coordinationof all legislative/city council activities as well as the day to day administration of the City. In addition to coordinating the day to day operations of all departments, there are a number of other administrative issues that are coordinated through this office. Each of these issues branch out to several other categories requiring administrative review and action. One example familiar to the City Council is the Management By Objective coordination. For a copy of the abbreviated list of administrative issues, refer to the attachment. The need for continuing the Administrative Assistant position that is currently occupied by Mr. Hohenstein is essential. The City Administrator will further discuss the responsibilities of each administrative assistant as a part of the overall management plan at a budget workshop session. There is a new position requested for 1987. The position is meant for a management information service coordinator or what could be classified as a data processing coordinator. The City has purchased computer equipment during the past three (3) years and is proposing more equipment in 1987 and in future years. In order to properly train, program and fully utilize all equipment throughout departmental operations, the staffing of a data processing coordinator or management information services coordinator is being requested. Since personnel administration is coordinated by this department, all employment physicals and employment advertisements are included in this budget. Other Due to a busy schedule in 1986, the City, to date, has been unable to coordinate a work session with Lyle Sumac. There is a budgetary allocation for this type of workshop and training in 1987 and further dollars budgeted for expanding team management training for all departments. Several organizations are included in the dues request for 1987 and they are as follows: League Building Fund 968 League of Minnesota Cities 8,035 AMM 3,680 N.O.I.S.E. 750 Citizens League 30 I.C.M.A. and Other Management Groups 800 Metro Caucus 100 Capital Capital Outlay Office Equipment office desk and table) Department Administration's Request Recommendation (including table and chair, 3,350 chair, bookshelves and computer Computer Equipment (one computer and printer) 6,500 3,050 6,500 Under contractural services is a $10,590 allocation for the Municipal Legislative Commission, $1,650 for Human Resources, $1,500 for the Fourth of July and $5,400 that includes monies for the following: compost, $800; airport noise, $100;. economic development, $3,500; solid waste, $1,000. It is anticipated that there will be some dollars expended in each of the above operations in 1987 and. the City Administrator can explain further what the expenses are at the budget meeting. Proposed Administration's Personnel 1985 1986 1987 Recommendation City Administrator 1 1 1 1 MIS Coordinator 0 0 1 1 Admin. Assistant 2* 2* 2 2 Admin. Secretary 1 1 1 1 Admin. Intern 1 1 1 1 Pool -Clerk Typists 1 5/6 1 5/6 1 5/6 1 5/6 6 5/6 6 5/6 7 5/6 7 5/6 * A second Administrative Assistant was created in June 1985 and will sunset December 31, 1986. City Admini rator 1987 DATA PROCESSING BUDGET Department Equipment Administration HP -150 Hard Disk Drive Printer Computer Furniture Finance Multiplexor Upgrade Maintenance Costs Plann' & Zoni HP -150 2 Software Police Operations Cost for POSSE CRT Work Tables @$250 (3) Printer Stands @225 (2) Accoustical Shields @$480 (2) HP -2392A Terminals 01,130 (2) HP -150 Maintenance Costs (#4382) Fire Software (#4415) Protective Inspections Computer Computer Table Computer Printer Public Works/Engineering Computer Table Software Programs @$500 (3) IBM PC C6mputer Strnetn PC and Software Parks & Recreation HP -150 Computer & Printer Computer Table Total i9,4 Department City Head Administrator Request Recommendation $2,860 $2,860 1,040 1,040 2,600 2,600 300 300 2,500 2,500 5,170 5,170 17,000 6,800 2,300 9,730 9,730 750 750 450 450 960 960 2,260 2,260 3,820 3,820 1,240 0 2,600 2,600 3,300 3,300 450 450 1,700 1,700 270 270 1,500 1,500 2,000 0 12,000 0 5,300 5,300 300 300 $80,100 $56,960 SPECIAL CITY COUNCIL MEETING MONDAY 7:30 P_M_ August 25, 1986 I. ROLL CALL II. 1987 BUDGET III. OTHER BUSINESS MEMO TO: HONORABLE MAYOR & CITY FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 22, 1986 SUBJECT: PROPOSED 1987 BUDGET - SESSION #1 The 1987 General Fund Operating Budget was prepared with the contribution of each Department Head through calculations by the Department of Finance and the review analysis and adjustments by the City Administrator's office. The 1987 Budget includes two (2) columns: 1) 1987 Department Requests and 2) 1987 Administrative Recommendations. Each Department is given a tab for identification and, for your convenience, all pages were numbered and a table of contents provided. The Department Head budgets reflect departmental needs and approach optimum service delivery to the public as requested by the community and established by the City Council. The City Administrator has reviewed all line items and, budgetary requests presented by the various departments and is recommending a number of changes, many of which result in a reduction of proposed expenditures. These reductions are necessary to allow for a balanced budget while maintaining a high sensitivity to a favorable community tax base. Following the previous year's format, the 1987 Budget is presented by department beginning with Mayor and Council and ending with the consideration for Contingency. A narrative review was .prepared for each department budget worksheet that illustrates both the Department Heads' requests and City Administrator's revision and, occasionally, additional attachments or graphs to better clarify certain budgetary requests. More information concerning certain capital expenditures and manpower requests can be presented upon a request by the City Council. Also enclosed in the beginning of the budget presentation, is a copy of the Summary of Expenditures and a break down of estimated revenues. The Director of Finance has reviewed all revenues and feels the proposals that are indicated on the attachments are realistic projections for 1987. The proposed 1987 Department Head budget totals $8,880,075 which includes $2,029,965 of capital equipment for all departments. The manpower request in the Department Head column is for 18 additional personnel. The total budget as revised by the City Administrator's office including a contingency is $7,682,216. The manpower request within the City Admininstrator's column is 13. All capital outlay proposed in the City Administrator's budget is to be financed as a general fund expense. There is no consideration for equipment certificates. A proposal for a new fire station was removed from the operating budget but should be given consideration for a referendum during 1987. The purchase of land for new fire stations is included as an operating expense under the Fire Department. Increased growth is causing a significant impact on the cost and delivery of services. The delivery of services in all units of government is typically labor intensive which has caused the need for additional manpower to be hired in 1987. In order to continue providing adequate police patrolling, snow removal practices and the processing of citizen's questions and complaints --to mention a few --additional manpower and equipment is necessary. Despite the increase in the operating budget, few programs were expanded from 1986. The major expansion occurs in the Parks & Recreation Department, whereby additional expenses are necessary to properly maintain the new building facilities and recreational fields that will be occupied and used in 1987 as a result of the 1984 Park Bond Referendum. The ability to pay for increased costs due to our growth is clearly reflected in our revenue projections. while the need for government services is increasing due to more miles of streets, additional population and new and expanded City property, the assessed valuation is continuing to grow which allows the City to maintain a reasonable mill levy. The assessed valuation for 1986 was $225,326,136. The estimated assessed valuation for 1987 is $263,474,734. The mill rate including debt service, all general fund levies, road and bridge less the fiscal disparities distribution for 1986 was 20.994 mills. The City Administrator's budget, as proposed, is based on a mill rate of 22.439 mills which is an increase of 1.445 mills. For a copy of the mill rate distribution, please refer to the table of contents for the proper page reference. SUMMARY Development of the 1987 proposed budget is similar in style to those budgets prepared in the last 2 - 3 years. Prior to those years there were no City Administrator adjustments or analyses made prior to the first one or two workshop sessions which caused many additional budgetary sessions on the part of the City Council. This office has carefully analyzed all departments and the recommendation for manpower best reflects an overall plan to effectively deliver services as we continue through this high and demanding growth period. There are two (2) specific considerations that should be made during discussions and review of the general operating fund budget. The first consideration is to earmark certain dollars for comparable worth adjustments in 1987 which has been allowed for within the contingency fund. The second is an expense that could total approximately $400,000 for radio communications. Because of the nature and City-wide significance of this much needed improvement there has been previous discussion that the radio communications equipment would be funded through the sale of equipment certificates or a dollar appropriation from the fund balance. It is the intention of the City Administrator to present the capital improvements program for final consideration during the budget process sometime in September or early October. The City Administrator has given a great deal of thought to organizational changes which will be discussed at the appropriate time during general fund budget discussions. Also, the Director of Finance and City Administrator have discussed different financing concepts that would allow the City to provide some seed money for the funding of a capital improvements fund. One example is to increase the building permit fees for purposes of general fund allocations. The current fee is the only amount that would be used in future budget year considerations. The amount generated by the increased fee would be earmarked to a capital improvements fund for purposes of purchasing new equipment to keep up with the growth that is occurring in our community. This also protects the general fund from too much reliance on building permits as an operating revenue. Other thoughts will be shared during the budgetary process. I feel the 1987 budget best reflects the management plan and need to deliver the level of services desired by our community. City Admini trator T A B L E O F C O N T E N T S I. City Organizational Structure . . . . . II. 1987 Summary of Revenues. . . . . . . . III. Proposed 1987 Mill Rate Schedule. . . . IV. 1987 Summary of Expenditures. . . . . . V. Graphs: Proposed 1987 Operating Budget Breakdown by Department. . . . . . . . . . 1986 Operating Budget Breakdown by Department. . . . . . . . . . Proposed 1987 Operating Budget Breakdown by Expenses. . . . . . . . . . . 1986 Operating Budget Breakdown by Expenses. . . . . . . . . . VI. Departmental Budgets: Please Refer to Individual Department Sections Beginning With Mayor & Council. 2 6 7 8 9 10 11 Planninq Commission 1 LEGAL I 1986 PEOPLE OF EAGAN MAYOR AND CITY COUNCIL I" ITY'ADMINI CAV E PARKS & PUBLIC BINSDPGELTIa PLANNING FINANCE RECREATI WORKS FIRE TREE -CON ENGI- CITY SERVATION NEERING CLERK REVENUE PROPERTY-& DATA BLK':GRANT GROUNDS TRAFFIC LAND USE FACILITIE BUILDING pRO:ESSING 'PROGRAM' 'UTILITIES ASSESSING PARKS MAINIENTINCE AUDIT FACILTTIE•S PKS'.&PLY EQUIPMENT PURSING [M INiENANCE POOL ACO'JJNMU 1986 PEOPLE OF EAGAN MAYOR AND CITY COUNCIL I" ITY'ADMINI CAV E BINSDPGELTIa PLANNING FIRE ZONING REVENTIOL COM. DEV. PROPERTY-& BLK':GRANT GROUNDS LAND USE BUILDING PLANNING INSPECTION PLAN HOUSING & REDEVELOPMENT AUTHORITY Advisory Parks & Recreation Commission Special Assessments Committee `y Waste Abatement PERSONNEL CIVIL POLICE 11 FIRE PATROL 'NVF.STT- 1987 REVISED E n 87BUDREV CITY OF FAGAN r 1987 BUDGET WORKSHEET r REVENUES ACCT 1983 1984 1985 1986 4-30-86 1987 r NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET YTD ESTIMATE TAXES: r 3011 AD VALOREM TAXES 1,871,112 2,386,433 2,571,392 2,918,410 4.,038,886 " 3015 FISCAL DISPARITIES 117,402 156,290- - 167,591 243,040 _ _46,067 0 328,800 r TOTAL --------- 1,988,514 --------- 2,542,723 --------- 2,738,983 --------- 3,161,450 ------- 46,067 --------- 4,367,686 LICENSES: r 3110 LIQUOR 37,046 35,838 39,907 35,500 3,088 40,700 3111 BEER 2,188 1,555 3,098 1,800 590 2,940 3112 CIGARETTE 565 1,137 1,927 900 500 1,750 r 3113 MECHANICAL 2,300 1,930 3,350 2,500 1,025 3,120 3114 VENDING 2,430 .0 50 0 0 0 3115 GARB/RUBBISH HAULING 455 590 1,045 600 180 980 r 3116 KENNEL 275 112 90 130 50 100 1 3117 DOG 7,261 7,454 7,807 7,500 6,464 9,200 3118 AMUSEMENT 1,925 625 1,225 1,750 0 1,750 r 3119 GAMBLING/BINGO/RAFFLE 130 120 45 0 0 0 3120 CONTRACTOR 3,800 6,000 7,600 8,250 2,475 7,500 3130 OTHER 0 25 1 25 100 5 100 ------- ------- ------- ------- ------- ------- TOTAL 58,375 55,386 66,169 59,030 14,377 68,140 r PERMITS: 3210 BUILDING 278,893 307,566 684,266 525,000 184,325 603,750 3211 ELECTRICAL 52,317 53,208 92,039 65,000 40,229 75,400 r 3212 PLUMBING 21,999 25,242 46,576 32,500 18,778 37,700 3213 MECHANICAL 21,689 28,520 66,120 40,000 23,977 56,400 3214 SIGN 7,965 10,340 9,209 6,300 4,138 2,500 r 3215 TRAILER _ 120 75 175 '00 0 170 3216 WELL 477 0 40 100 0 50 3217 CESSPOOL 94 18 40 100 0 50 r 3218 GRAVEL PIT 450 150 0 150 0 0 3219 EXCAVATING 3,250 6,510 9,901 5,000 2,700 3,000 3220 S.S. COND/SPECIAL USE 2,175 1,975 3,625 2,300 1,050 2,600 3221 WATER SOFTENER 315 385 695 400 489 600 3222 UTILITY 636 1,300 1,170 600 300 600 3223 THE CUTTING 0 0 0 0 0 0 3224 PUBLIC HOW CONST 0 0 40 0 20 "0 3230 OTHER 190 180 285 300 15 300 TOTAL ------- 140.570 ------- 415.464 ------- 414.191 ------- 677 ASn ------- D76 rot ------- 7.A] 1�n 1987 REVISED E n ACCT 1983 1984 1985 1986 NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET INTER-GOV'T REV: 3340 STATE GRANTS 165 0 .0 0 3344 REDUCED ASSMT CREDIT 10,751 0 0 0 3345 LOCAL GOVT AID 356,380 265,575 281,323 315,090 3346 ATTACHED MACHINERY AID 6,078 0 0 0 3347 HOMESTFAD 483,661 539,279 617,122 762,250 3348 MUNICIPAL STATE AID-MAINT 31,740 32,640 37,485 40,000 3350 SHADE TREE DISEASE 0 0 0 0 3351 POLICE TOWN AID 60,000 62,969 72,203 73,580 3352 POLICE TRAINING AID 3,888 4,000 4,075 3,380 3354 TRAIL MAINTENANCE 430 0 398 500 3355 BLDG PERMIT SURCHARGE REB 19,472 0 32,719 0 TOTAL _______ 972,565 _______ 904,463 _______ 1,045,325 ------- 1,194,800 CHARGES FOR SERVICES: 3411 VARIANCE FEES 1,352 1,450 1,350 1,500 3412 PLATTING FEES 10,014 14,664 18,866 9,600 3413 REZONING FEES 3,150 3,005 2,500 3,000 3414 PROPERTY SPLIT FEES 100 0 380 0 3415 RETURNED CHECK FEE 23 36 18 0 3416 IRB BOND APPLICATION FEE 1,250 2,500 1,500 1,000 3417 DOG IMPOUND & KENNEL FEE 2,147 2,574 2,759 2,500 3418 ELECTION FILING FEE 15 0 35 0 3419 BURGLAR ALARM FEES 2,508 3,640 4,409 4,000 3421 PUBLIC SAFETY FEES 0 2,475 2,328 1,500 3422 PLAN CHECKS 135,825 149,173 337,531 275,000 3423 PD REVIEW 575 0 525 500 3424 MULTI -HOUSING BEV BD APR 0 4,000 1,000 1,000 3425 ASSESSMENT SEARCH 7,297 8,411 13,291 12,000 3426 ENG PRIVATE DEV MGMT 0 0 18,088 23,000 3427 ENGINEERING SERVICE 0 0 38,418 144,530 3428 ENG SIGN/LIGHT ADMN 2,503 51657 7,327 3,750 3429 TAX INC FINANCING APPL 0 500 500 500 3430 SALE OF PRINTED MATERIAL 5,301 3,785 6,278 5,000 3440 OTHER FEES/CHARGES 824 470 615 1,000 3445 PERMIT SURCHARGE 1,25' 11161 1,555 1,000 3446 ADMN FEE ON SAC 3,674 5,595 12,107 6,000 TOTAL _______ 177,809 _______ 209,096 _______ 471,380 ------- 496,380 4-30-86 1987 1987 YTD ESTIMATE REVISED 0 0 0 0 0 333,350 0 0 0 822,000 18,653 39,000 0 0 0 81,200 0 3,620 0 0 0 45,000 _______ _________ -------- 18,653 1,324,170 0 625 1,250 9,050 20,600 1.,750 5,000 200 0 50 50 0 0 661 2,500 0 0 2,700 5,000 1,659 2,000 90,359 301,250 0 250 0 0 15,252 15,000 12,133 38,000 0 22,500 601 6,750 0 0 2,366 5,000 696 1,000 452 1,250 2,734 7,000 141,288 434,400 0 F, r ACCT 1983 1984 1985 -1986 4-30-86 1987 1987 r NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET YTD ESTIMATE REVISED r RECREATION CHARGES: 3530 TENNIS LESSONS 1,253 738 1,167 730 30 900 3531 TENNIS EVENTS 70 60 120 0 0 0 r 3533 GOLF 530 480 590 450 0 500 3534 SKIING 723 601 412. 450 519 450 3536 VOLLEYBALL 188 749 445 500 0 500 r 3537 BROOMBALL 1,215 1,735 11890 1,700 2,126 2,000 3538 T -BALL 464 512 600 500 0 500 3539 ADULT SOFTBALL -MEN 14,790 13,840 16,837 16,500 17,580 21,400 r 3540 ADULT SOFTBALL -WOMEN 3,836 3,900 4,833 4,000 5,025 5,600 3541 ADULT SOFTBALL -CO -RFC 2,320 1,840 2,064 7,500 2,037 1,500 3542 SOCCER 0 0 0 0 0 1,600 r 3543 FOOTBALL 0 0 0 0 0 700 3544 BASEBALL 0 0 0 0 340 0 3546 TOTS 5,863 7,302 8,654 7,200 3,462 7,800 ^ 3547 TEENS 18 171 380 300 0 500 3548 PLAYGROUNDS 2,524. 1,914 2,036 1,800 0 1,900 3549 PLAYWAGON 0 0 97 0 0 200 3550 SPECIAL EVENTS 876 644 2,043 600 0 0 3551 DANCE 318 1,140 1,461 1,250 0 600 3552 SPECIAL EDUCATION 0 0 436 0 40 350 3553 DOG OBEDIENCE 990 783 780 600 615 600 3554 TRIPS d TOURS 1,289 1,551 819 0 2,042 1,000 3555 REC SKATING 0 3 0 0 0 0 ^ 3556 CPR 186 0 222 100 0 100 3558 BOWLING 252 96 0 150 0 100 3559 BASKETBALL 0 60 1,234 500 1,596 1,850 - 3560 SENIOR CITIZEN 0 103 640 400 0 400 3561 FUN RUN 0 0 0 0 124 400 AFTER SCHOOL PROGRAMS 0 0 0 0 0 1,300 NEW PROGRAMS / OTHER 0 0 0 0 0 3,000 CONCESSION SALES. 0 0 0 0 0 1,000 - TOTAL 37,045 38,222 47,760 39,230 35,536 56,750 0 FINES 8 FORFEITS: - 3670 COURT FINFS/FORFFITS 47,339 ______ 78,008 ______ 92,560 90,000 20,156 95,000 TOTAL 47,339 78,008 ______ 92,560 ______ 90,000 ______ 20,156 ______ 95,000 0 1 1 1 1 1 1 ACCT 1983 1984 1985 1986 4-30-86 1987 1987 NO DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET YTD ESTIMATE REVISED MISC REVENUES: 3810 INTEREST ON INVESTMENTS 20,177 33,274 89,193 30,000 0 50,000 3811 SPEC ASSMT-PRINCIPAL 2,010 461 843 0 (16) 0 3812 INTEREST ON ASSMT 473 83 137 0 0 0 3821 BUILDING BENT 2,315 8,950 4,705 7,660 2,605 10,900 3823 LAND RENT 0 0 20,000 0 0 0 3840 SALE OF CITY PROPERTY 5,481 13,095 6,725 10,000 1,094 'OiOOO 3841 I35E DONATIONS 0 0 1,550 0 0 0 3842 LAPEL PINS 0 0 264 0 44 0 3843 HISTORY/CITY CELEB 0 0 482 0 0 0 3844 FIREWORKS DONATION 0 0 500 0 0 0 3845 TURKEY BOAST 0 0 5,534 0 0 0 3846 T-SHIRTS 0 0 1,737 0 0 0 3847 CLOCKS 0 0 592 0 45 0 3848 HISTORY BOOKS 0 0 6,010 0 483 0 3849 LONE OAK TREE 0 0 265 0 5 0 3850 CONTRIBUTION/DONATION 635 1,300 0 1,000 0 1,000 3880 OTHER REVENUE 21,831 1,112 6,710 2,000 935 2,000 3890 CASHOVER/SHORT 0 100 0 0 0 0 TOTAL ______ 52,922 ______ 58,375 ______ 145,247 ______ 50,660 ______ 5,195 ______ 73,900 ------ 0 PROGRAM REVENUES: 3910 PROD. ADMIN 97,391 161,191 254,341 130,000 36,075 140,000 3912 NATER ADMIN 128,560 136,000 144,000 150,000 50,000 157,000 3913 SEWER ADMIN 64,280 68,000 72,000 75,000 25,000 79,000 3914 INSURANCE 8,712 100 1,488 0 0 0 3915 PLANNING FEES 1,141 0 193 0 0 0 3916 ENGINEERING FEES 15,031 0 2,432 0 0 -0 3917 LEGAL FEES 9,141 323 822 0 0 0 3918 CABLE TV 45,000 12,270 27,267 73,600 0 101,050 3920 OTHER REIMBURSEMENTS 9,861 10,411 23,760 2,000 967 2,000 TOTAL _______ 379,117 _______ 388,295 _______ 526,303 _______ 430,600 _______ 112,042 _______ 479,050 _______ 0 TRANSFERS: 3980 TRANSFERS IN 0 0 0 0 0 0 TOTAL ______ 0 ______ 0 ______ 0 ______ 0 ______ 0 ______ 0 ------ 0 GRAND TOTAL _________ 4,104,256 _________ 4,710,037 _________ 6,047,908 _________ 6,200,000 _________ 669,335 _________ 7,682_,216 --------- 0 ASSESSED VALUATION LEVY DEBT SERVICE GENERAL FOND General Levy Special Levies Sub -Total General Fund ROAD AND BRIDGE Total Before Fiscal Disparities LESS: Fiscal Disparities Distribution Net Totals 1986 FINAL $225,326,136 1986 Payble Final Amount Mill Rate $907,000 4.025 1987 ESTIMATE $263,474,734 Based On Revenue Budget Amount Mill Rate $854,000 3.241 Increase Decrease (.784) 3,697,030 16.408 4,662,737 17.697 1.289 226,672 1.006 526,949 2.000 .994 3,923,702 17.414 5,189,686 19.697 2.283 221,669 .984 268,481 1.019 .035 5,052,371 22.423 6,312,167 23.957 1.534 [322,140] [1.429] [400,000] [1.518] [.089] $4,730,231 20.994 $5,912,167 22.439 1.445 87BWCSE CITY OF EAGAN I GENERAL FUND:. COMPARATIVE SUMMARY OF EXPENDITURES 1984 1985 1986 Y.T.D. 1987 DEPT 1987 ADMN 1987 DIV. DESCRIPTION ACTUAL ACTUAL APPROP 4/30/86 REQUEST RECOMMD. REVISION y---------------------------------------------------------------------------------------------------------------------- GENERAL GOVERNMENT: ♦. 01 MAYOR AND COUNCIL 43,590 35,176 35,460 11,034 35,780 35,780 02 ADMINISTRATION 199,512 340,710 258,120 81,169 329,850 323,050 04 DATA PROCESSING 140,340 ., 05 FINANCE 344,978 393,172 456,350 139,556 610,420 431,370 06 LEGAL 101,971 129,628 130,000 46,291 180,000 180,000 08 PLANNING AND ZONING 93,925 111,700 174,870 59,482 237,285 202,690 09 GENERAL GOVT BUILDINGS 80,848 94,405 89,020 25,732 197,680 152,800 10 CABLE TV 1 0 0 68,550 13,969 98,150 98,150 a. ----------------------------------------------- 864,824 ------------------------------------------------------------------------------------ 1,104,791 1,212,370 ------------------------------------- 377,233 "1,689,165 1,564,180 0 �„ PUBLIC SAFETY: 11 POLICE 1,579,156 1,687,070 1,948,980 531,733 2,307,360 2,191,045 12 FIRE 266,539 318,059 351,770 27,425 1,427,110 624,800 13 PROTECTIVE INSPECTIONS 208,657 276,692 410,300 90,930 462,160 455;640 15 CIVIL DEFENSE 7,248 10,066 7,060 666 13,890 7,690 16 AMBULANCE SERVICE 28,373 33,088 37,920 37,804 44,420 44,420 V--------""------------------------------------------------------------------------ 2,089,973 - ---------------------------------------------------------------------------------- 2,324,975" 2,756,030 688,558 4,254,940 3,323,595 0 V PUBLIC WORKS: 21 PUBLIC WORKS/ENGINEERING 319,777 324,098 403,120 128,182 459,580 449,710 22 STREETS AND HIGHWAYS 534,027 701,015 930,370 191,978 1,355,490 11118,200 ----------------------------------------------------------------------------------- 853,804 ------------------------------------------------------------------------------------ 1,025,113 1,333,490 320,160 1,815,070 1,567,910 0 PARKS AND RECREATION: `. 31 PARKS AND RECREATION 475,062 654,589 761,710 259,599 1,044,160 974,700 32 TREE CONSERVATION 27,274 40,287 53,450 4,273 76,740 74,140 ------------------------------------------------------------------------------------ 502,336 ------------------------------------------------------------------------------------ 694,876 815,160 263,872 1,120,900 1,048,840 0 0 41 CONTINGENCY 0 0 82,950 0 0 177,691 ------------------------------------------------------------------------------------ 0 ------------------------------------------------------------------------------------ 0 82,950 0 0 17.7,691 0 TOTAL GENERAL FUND EXPENDITURES 4,310,937 5,149,755 6,200,000', 1,649,823 8,880,075 ------------ 7,682,216 0 y FINANCED BY: TAXES (incl Homestead Cr) 3,082,002 3,356,105 3,923,700 5,189,686 OTHER 1,228,935 ------------------------------------------------------------------------------------ 1,793,650 2,276,300 2,492,530 TOTAL GENERAL 4,310,937 5,149,755 6,200,000 0 0 7,682,216 0 OPERATING BUDGET BREAKDOWN BY DEPARTMENT - 1987 $177,691 CONTINGENCY (2.390 PARK & REC. (13.7%) PUBLIC WORKS (20.4%) $.1,048,840 1,567,910 GENERAL GOVERNMENT (20.49&) 1,564, 18 $3,323,595 PUBLIC SAFETY (43.3%) TOTAL PROPOSED 1,987 BUDGET $7,682,216 0 OPERATING BUDGET BREAKDOWN BY DEPARTMENT -- 1986 $82,950 CONTINGENCY (1.390) PARK & REC. (13.190) $815,1607 UBLIC WORKS (21.5%) 1$19333,49 GENERAL GOVERNMENT (19.690: 1,212,37 $2,756,030 PUBLIC SAFETY (44.5%) TOTAL 1986 BUDGET $6,200,000 0 OPERATING BUDGET BREAKDOWN BY EXPENSE - 1987 CAPITAL (11.9%) $915,020 CONTINGENCY (2.3%) $177l691, OTHER (20.4%) I$ 1, 5 7 0, 9 5 5 $4,4709480 / 4,470,480/ PERSONNEL (58.2%) SUPPLIES (7.1%) N $548,070 TOTAL PROPOSED 1987 BUDGET $7,682,216 OPERATING E3UDGE-T BREAKDOWN BY EXPENSE -- 1986 $493,370 CAPITAL (8.07) CONTINGENCY (1.37) $82,950 OTHER (21.1-0) $193099190, $3,908,970 SUPPLIES (6.57) \ $405,520 TOTAL 1986 BUDGET $6,200,000 PERSONAL (63.0%) SERVICES MAYOR AND CITY COUNCIL The 1987 budget for Mayor and City Council does not include an increase for salaries. Under State law a city council can enact a salary increase for their own positions however it cannot take effect until the year after the next annual election. Any salary increase considered at this time could not take effect until January 1, 1988. According to a most recent survey conducted by the AMM, the City of Eagan's salaries for elected officials are low in comparison to other communities with population exceeding 30,000 and it will be my recommendation to suggest an increase for both Mayor and City Councilmembers in 1987 to be effective in 1988. An appropriation is included for conferences and schools which allows members of the City Council to attend the LMC Conference in Rochester, the League of Nation's Cities Convention and another conference if desired. City Admini trator 12 General Ferri LETaiIffi &vaWon of Bperditluea by Arrant 1987 &rlget 1987 1987 1987 .. 01 MAYOR AND WIIM 1984 1985 1986 Y -T -D iFPf nm Cajul , ACTUAL ACTUAL APP80P 04-30-86 RF)Ol4bR FMPD AD" PER92M SMPICES ^ 4130 Soaries & Vbgav - Temp 18,903 18,903 18,900 6,543 I 18,900 I 18,900 I I r. 4140 Aoa111ed Retjr t HeletYts 483 487 520 169 I 520 I 520 I I 4150 Am+Ed r� 8mefits 11,526 11,633 11,750 4,027 I 12,330 I 12,330 I I xa� Total Persaal Services 30,912 31,023 31,170 10,739 I 31,750 I 31,750 I 0 I �.. CaU CBARCES & SEFMCES ^ 4332 LNe of Fersaal Auto 81 194 100 I 100 I 100 I I r. 4333 Parid% Fees 13 I I I I 4360 Inmasma 9,808 1,020 1,290 I 910 I 910 I I ^. 4410 Mgoeli� 1,107 500 I 500 I 500 I I 4411 Cmf� & Schools 1,682 2,891 2,3DO 280 I 2,500 I 2,500 I I 4412 Dn & S ti = 35 100 15 I 20 I 20 I I Total Other arp & Services 12,678 4,153 4,290 295 I 4,030 I 4,030 I 0 I �• TWAL APAWI 1HIS DIYLSIM 43,590 35,176 35,460 11,034 i 35,780 I 35,787 I 0 I n n n ADMINISTRATION Personnel During 1985 the position of Administrative Assistant which is occupied by Jon Hohenstein was created with a sunset provision of December 31, 1986. The City Administrator's office is responsible for the development of legislative policy and coordination of all legislative/city council activities as well as the day to day administration of the City. In addition to coordinating the day to day operations of all departments, there are a number of other administrative issues that are coordinated through this office. Each of these issues branch out to several other categories requiring administrative review and action. One example familiar to the City Council is the Management By Objective coordination. For a copy of the abbreviated list of administrative issues, refer to the attachment. The need for continuing the Administrative Assistant position that is currently occupied by Mr. Hohenstein is essential. The City Administrator will further discuss the responsibilities of each administrative assistant as a part of the overall management plan at a budget workshop session. There is a new position requested for 1987. The position is meant for a management information service coordinator or what could be classified as a data processing coordinator. The City has purchased computer equipment during the past three (3) years and is proposing more equipment in 1987 and in future years. In order to properly train, program and fully utilize all equipment throughout departmental operations, the staffing of a data processing coordinator or management information services coordinator is being requested. Since personnel administration is coordinated by this department, all employment physicals and employment advertisements are included in this budget. Other Due to a busy schedule in 1986, the City, to date, has been unable to coordinate a work session with Lyle Sumac. There is a budgetary allocation for this type of workshop and training in 1987 and further dollars budgeted for expanding team management training for all departments. Several organizations are included in the dues request for 1987 and they are as follows: N Under contractural services is a $10,590 allocation for the Municipal Legislative Commission, $1,650 for Human Resources, $1,500 for the Fourth of July and $5,400 that includes monies for the following: compost, $800; airport noise, $100; economic development, $3,500; solid waste, $1,000. It is anticipated that there will be some dollars expended in each of the above operations in 1987 and the City Administrator can explain further what the expenses are at the budget meeting. Proposed Administration's Personnel 1985 1986 1987 Recommendation City Administrator 1 1 1 1 MIS Coordinator, 0 0 1 1 Admin.. Assistant 2* 2* 2 2 Admin. Secretary 1 1 1 1 Admin. Intern 1 1 1 1 Pool -Clerk Typists 1 5/6 1 5/6 1 5/6 1 5/6 6 5/6 6 5/6 7 5/6 7 5/6 * A second Administrative Assistant was created in June 1985 and will sunset December 31, 1986. City Administra I or 1s MEMO TO: CITY ADMINISTRATOR HEDGES ADMINISTRATIVE ASSISTANTS DDFFY AND HOHENSTEIN FROM: ADMINISTRATIVE INTERN JOHANNES DATE: AUGUST 6, 1986 SUBJECT: ADMINISTRATIVE ISSUES Listed below are the administrative issues which were identified at the July 24Th staff meeting. I've broken them down into seven (7) general categories for ease of analysis and discussion. Finance Information and Communications Tax Increment Financing Housing Revenue Bonds I. R. Bonding Multi Family Bonding Budget Analyst Grant Opportunities Budget C. I. P. Personnel Employee Right -to -Know Employee Training Communications/Newsletters Public Relations Economic Development M. I. S. Computer Records Management Telephone System Work Request Forms Legal Department - Research Dispatching Information - Administrative Secretary Commissions/Committees Airport Noise Solid Waste Abatement Seneca Economic Development Administrati Demographics/Data Bases M. B. O. Coordination Business Community Communications Administrative Policy Manual Star City/City Promotion City Council Policy Manual Developers Task Force Dakota County Admin. Officer Miscellaneous Code Enforcement Council Meeting Preparations Zoning Law Enforcement Growth Management Risk Management High School Compost/Solid Waste Physical Fitness Program - General Flaid --.--- - - - -.- - - -- r. Dstai]ed H®laiaa of FPadibures by Ao t - 1987 9dget . 1987 1987 1987 - . 02 AQ@USIHATICN 1984 1985 1986 Y-TD Q.yI _ _.. KM ._ _-.COLVM _- =,. ACNAL ACDX APPR7P 04-33-86 REYLm RECM AEOPIN �t _. PESS34AL SEMCFS . . 4110 Salaries & Wages _ pilar. 63,328 101,080 123,640 36,376 I 159,530 I 159,530 I I �y 4111 Ao¢ved Leave Tim 12,939 19,457 6,880 I I I I 4112 Overtime - Regular 162 438 I I I I ., 4130 Salaries & Wages - Twp 35,M 41,049 36,630 6,944 I 39,910 I 39,910 I I Overtime - Temp 12 41 1 I I I J4131 4140 Ao m Rstimalt 8®dYts 11,204 16,838 17,260 6,008 I 21,750 1 21,750 I I 4150 Ao=ugd k� eelc.fits 9,305 14,077 17,190 5,239 I 19,140 I 19,140 I I Total. Persral Servioas 132,054 192,675 194,720 61,856 I 240,330 I 240,330 I 0 I - - 1 - . SUPPLIES, REPAIR & MAMT .. - _ 4210 Office awlies 825 767 750 365 I 900 I 900 I I 4211 Printed Material 14 78 100 I I I I - r'+ 42217 0peating SWlies - General 793 10,291 150 117 I 200 I 200 I I - 4226 Q=icala & rh .i Prod 39 I I I I - - - 4233 9d]ding Hepaims 8,126 I 200 I 200 I I Total Supt, Repair & Mint 1,672 19,E 1,100 482 I 1,300 I 1,370 I 0 I r: '1 � Postage r 186 r 50 r 250 n I I r 4322 Teleptm Oa r 370 r I r . _ 02 ADUNI3IPATJM - - - _ 1984 1985 1986 - Y_T-D _. fiFT"--.. - KM...._. --.p_. r r 5,500 ACrtle1 Acnm APPHOP 04-33-86 RO�= R803" AECM 1,5 I I I I 4341 r 194 S CM aAIaA'S & SMCES 2,200 1,450 I 4,000 I 4,000 I I r 4310. Prof Savices - General 13,141 12,ZI2 10,000 435 I 8,000 2 8,000 2 . 4318 Prof Savioes - Medical 305 739 500 275 I 750 I 750 I r Postage r 186 r 50 r 250 r I I r 4322 Teleptm Oa r 370 r I r .I 400 r r lila of Perseal Auto f, 6,M n 1,619 r 5,500 I 5,500 I r 4333 Parldrg Pees 4321 Postage 1,622 186 2,500 50 I 250 2 250 I I ^ 4322 Teleptm 299 443 370 42 I 400 .I 400 I 4332 lila of Perseal Auto 4,761 6,M 5,000 1,619 I 5,500 I 5,500 I 4333 Parldrg Pees 1,5 I I I I 4341 Fzplcy act Advatisiog 194 5,245 2,200 1,450 I 4,000 I 4,000 I I ^ 4350 Geral Print & B]ndig 8,514 25,133 4,000 495 I 11,000 I 110000 I I - -- -- 4360 Lanae 715 2,238 3,940 35 I 8,800 I 8,800 I I ^ 4382 Other Eq,dp=t PepsAr 770 680 750 2B2 I 800 I 800 I I 4383 Building 8elaim 4,491 4393 Fhrldr,ey & Fquiprent Baltal 30 23 I I I I ^ 4410 F7Lwcellaneous 49 1,339 I I I I ^ 4411 Oxlf� & Sdmis 3,970 4,358 3,400 1,234 I 4,600 I 4,600 I 4412 Ars & Suasedptiore 11,859 12,753 13,020 10,397 I 14;437 I 14,430 I I ^ 4415 Befemce Materials 328 711 500 93 I 700 I 700 I I - 4430 Other Cmtrwt al Service 9,207 47,551 10,610 1,488 I 19,140 I 19,140 I +� Total Other args & Savlers 55,764 124,460 56,750 17,895 I 78,3!0 I 78,370 I 0 I n CAPITAL WAY n 4560 OMm Flatdstdrl8 & Equip 9,311 4,313 5,650 936 I 3,350 '2 3,050 I I 4570 W@ Equipment 711 I 6,500 I 0 I Total Capital Outlay 10,022 4,313 5,650 936 I 9,850 I 3,050 I 0 I- n - 10TAL. APIINT TW D=CN 199:512 340;710 258,120 81,169 I 329,850 I 323,050 I 0 I DATA PROCESSING The Director of Finance and City Administrator are suggesting that all data processing equipment be consolidated into account 04 entitled "Data Processing'. All equipment repair, the yearly service contract for Logis and new capital equipment expenses are shown in this budget which total $140,340. Equipment repair and Logis has been an ongoing expense with the bulk of this expenditure reflected in the Finance Department. One of the reasons for the Finance Department experiencing a reduction in their proposed budget for 1987 is the transferring of Logis equipment to data processing. The following is a breakdown by department that includes the expenditures proposed for data processing equipment in 1987. The Director of Finance and City Administrator will provide more reasons for consolidating data processing equipment into one account at the workshop session. City Administratir M Genal and Wtatlaft® , of ESgeidi.0 c by Aunt 1997 BAset ,997 - ,987 1987 W DATA PROCESSIID 1984 1985 1906 Y -T -D MPT hUR CCium ACTUAL AC1UL APPROP 04-30-86 BEJ= RB324D RDOPIN am CRAM & SERVICES 4382 Otter Pq ipvnt Repair I I 5,170 I I 4394 Eimbmaic Data ameaxtng I I 93,110 I I Total Otte CYS3 & Sevloea 0 0 0 0 I 0 I 99,280. I 0 I CAPTIBL wam 4560 Offloe Fwni h& Flxbaea I I 2,520 I I 4570 OLhw PgdMmt I I 39,540 I I Total Capital Qitlay 0 0 0 0 I 0 I 42,060 I 0 I TUFAL A`VW IM DIVISION 0 0 0 0 I 0 I 140,340 I 0 I FINANCE/CLERK/ELECTIONS Personnel The Director of Finance is requesting a 1/2 time clerk typist position which will be used as a data entry clerk. There is also a request to expand the clerk typist used for utility billing from 20 to 30 hours per week. The Finance Department is experiencing a significant increase in the utility billing accounts, purchasing and many other related activities due to City wide growth. A full-time data processing coordinator was requested in 1985 for the 1986 budget, however, this position was cut during final development of the 1986 operating budget. It was determined by the City Administrator that this position does relate to all City departments and should report to the City Administrator during the first two or three years and as a result was budgeted under administration for 1987. There are no additional requests for manpower in Finance. Other The Finance Department is charged the bulk of office supplies for the Municipal Center building. Therefore, the $25,000 that is budgeted under supplies, repair and maintenance reflects the ongoing expenses for the copy machine, supplies, envelopes, folders, pencils, paper and other related costs. Also included under the Finance Department is the auditing cost for all general fund operations. In addition, Finance is charged the bulk of postage and telephone services for the Municipal Center building. Since the Finance Department includes the City Clerk's office, all legal notices and expenses for election judges are included as operating expenses in this department. Please note that the electronic data processing cost estimated at $83,380 was transferred to the data processing account which has been explained under that department. Again, costs for election judges and other related expenses fluctuate between even and odd years, elections with the even year election being the most expensive due to a primary and general election. During 1987, a municipal election is scheduled for November thus reducing the cost for election judges. If a special referendum is to be held to consider a fire station, the amount for election judges should be increased to reflect that expense. Capital Outlay The Director of Finance proposed the purchase of 14 megascan ballot counters. The city of Apple Valley is considering the purchase of megascan ballot counters in 1987. These ballot counters would replace the current punch card voting system with state of the art optical scan equipment. Once a voter has completed his or her ballot, it would then be fed by an election judge into the ballot box which is the megascan ballot counter. His or her ballot would be counted and recorded instantaneously which obviously speeds up the results following an election. The cost of this equipment is $72,000 and was cut by the City Administrator after evaluating all needs within the City budget. If the City Council feels that early results are important and should be considered a priority, it might be well to consider the purchase of this equipment in 1987, allowing the City to experiment with the municipal election as opposed to introducing new equipment in a presidential election in 1988. QI Proposed Administration's Personnel 1985 1986 1987 Recommen"tion Finance Director/City Clerk 1 1 1 1 City Accountant 0 1 1 1 Assist., Finance Director 1 1 1 1 Accounting Clerks 2 3 ) 3 3 Clerk Typists 3 30 3 3/4�2� 3 3/4 Receptionist Cashier 1 1 1 1 Administrative Assist. 1 1 1 1 Data Processing Intern 0 1 Intern 1 1 M Includes two full-time and two half-time positions (2 )Increase one half-time position to 3/4 and includes the addition of one half-time person. City Administrator as r r Geteal FW , - - DetaIIed awkdon of Bpe,dibmes by Amort -- ---------:.- ... --------°- �+ 1987 adget r _ 1987 1981.._. -,1_. -- -- - .. ----, ---- 987 05 ETHANE 1984 19855 1986 YT -0 DEPT tm COMM '_ ' ACM ACTUAL APPROP 04-30-86 RST REEM44)._f_. pp0pB,1 .. - PER92M SERVICE i. .. - 4110 -Marl® & Wages - Regular 137,985 158.707 214,670 61,772 I 221,210 I - 221,210 I. r 4111 Accrued Leave Tim 22,914 26,069 11,m1 I I I I - 4112 Overtim Regular 2172 244 I I I I ' ---- 4130 Warirs & %&w - Terp 3.674 7,346 25.380 6,097 I 29,980 I 29,980 I I - - - r 4131 0atim - Tewo ar7 19 I I I I _ r, 4140 Aoxuui Peti�t BemtYts 19,893 22,640 27,130 9,631 I 28,450 I 28,450 I I l/l 4150 Accrued T� Baefits 18,602 20,961 26,870 8,781 I 29,310 I 29,310 I I r 1 Total Passel Se -vices 203,097 235.925 294.050 97,596 I 308,950 I 308.950 I 0 I r &PPLIS. REPAIR & FIJNT - i 4210 QM&Wlies 14,381., 17,453 16,500 4,178 I 20,000 I 19,000 I I ._ 4211 Printed hhtcrial 1,732 3,211 2,000 548 I 3,000 I 3,000 I I 4210 Operating Sippl.ies - General 4,438 1,953 1,000 926 I 3.000 I 3,000 I I r _ xa� Total Stipp, Repair & Ftiint 20,551 22,617 19,500 5,652 I 26,000 I 25,000 I 0 I n OTHER CHARGES & SERVICES Q 4310 Aof Sav]cee - Galeal 2,310 1,000 I 1,000 I 1,000 I i .r 4314 Prof Sevicrs - Auiitirg 16,715 11,750 15,700 6,700 I 16,900 I : 16,900 I I __.. _.. ..- 4315 Prof Savi.ces -.Pin Mn Aud 2,135 15,968 3,000 2,700 I 17,500 I 3,000 I I - - - r. - �j 05 FnUIU 1984 1985 1986 Y -TD IFPI fm C3ML �'• ACn1e1. ACIUAL APPIT7P 04-306 laplhSf 802M•6 9D(F1N _ 4321 Postage 7,775 8,386 7,500 2,808 i 9,000 x 9,000 I I ' 4322 Telephone 11,433 9,356 10,300 2,466 I 10,300 I 10,370 I ! 4332 Use of Pagel Auto 677 523 600 150 I 600 I 600 I 4333 Panidrg Fees 4 I I I r . 4341 Rploym t Advertising 45 I I I. - n 4350 General Print a Blydirg 1,637 1,901 800 43 I 800 I 800 I 4351 Publishing legal tbtines 5,093 6,675 6,400 1,647 I 8,000 I 7,500 I I--�-- r ^ 4360 Tawrance 1,101 3,459 6,790 I 11,580 I 11,580 I I, _ r 4382 Other equipment Repair 10,839 14,622 9,700 3,565 I 18,470 I 13,300 I I ^ 4393 Machinery & FgApmnt Fatal 2,089 2,510 I 2,900 I 2,900 I I - r ^ 4394 FlecUvic�Data Pioosss 35,306 41,643 61,000 11,828 I 83,380 I 0 I I - r Jj 4410 Miscellaneous 1,715 313 200 206 I 1,500 i 1,500 x I 4411 Cadensms & schools 2,496 1,597 3,000 965 I 4,400 i 4,400 I r ^ 4412 Dues & abs riptims 373 540 800 35 I 850 I 850 I r 4414 Awards, ang�ts, a pmscs I 3,240 I 3,240 I I ... .. 4415 8efenere Materials 304 110 307 168 I 300 I 300 I r ^ 4430 Other Contractual Sa+rioe 4,156 4,140 1,000 2,244 I 2,000 I 2,000 I I f.� 4437 Election Judges 9,794 3,291 8,800 I 5,000 I 5,000 I I - '1 Total Other Qrw & Services 115,986 124,278 139,400 35,815 I 197,720 I 94,170 I 0 I _ CAPITAL OUTLAY ...... 4550 furniture & Flxdaps 389 3,011 500 195 I I I _ I - - r � 4560 Office blan]shirg & Fquip 3,005 746 2,900 298 i 5,750 I 3,50 I I - 4570 Other• Fquipm t 1,950 6,595 I 72,000 I I I n --- Total Capital Outlay 5,354 10,352 3,400 493 I 77,750 I 3,50 I 0 I TOTAL Amw Ton DivisiN 344,978 393,172 456,350 139,5% I 610,420 I 431,370 I 0 I - . The total operating budget proposed for the City Attorney is $180,000 for 1987. This number was based on actual costs through July, 1986, that have been paid to Paul Hauge and Associates. The total cost for January through July for prosecution is $42,991 while general legal costs are $38,200. Other expenses are averaging approximately $1,000 per month which excludes the 1 1/4% of public contracts. Given the average monthly cost for prosecu— tion, general and other expenses times an inflationary and increased volume projection for 1987, the City Administrator is proposing $180,000 for legal services in 1987. The City Administrator has requested a letter from the City Attorney's office outlining their hourly billing fees for 1987 which is enclosed as an attachment. City Administrat '�S Galeal E1zd aMWJ�.1 of Zpmdit� by Aooant 1987 alaget TOTAL AIIIOM' THIS DIVISION 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I 0 I 1987 1987 1987 06 IF.M 1984 1985 1986 Y T -D DEFT 1TA1 OJIlm ACTUAL ACTUAL APPROP 04-30-86 [B4MT EEOM ADOPIN 011M MAM & gWICES 4311 Prof Savioss - Legal 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I i Total Ottw G gy & Sevices 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I 0 I TOTAL AIIIOM' THIS DIVISION 101,971 129,628 130,000 46,291 I 180,000 I 180,000 I 0 I HAUGE, EIDE & KELLER, P. A. ATTORNEYS AT LAW WATER VIEW OFFICE TOWER. SUITE 303 1200 YANKEE DOODLE ROAD EAGAN. MINNESOTA 59123 PAUL H. HAUGE KEVIN W. EIDE DAVID G. KELLER LORI M. BELLIN MICHAEL J. MAYER Mr. Thomas L. Hedges City Administrator CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55121 RE: Attorneys fees - 1987 Budget Dear Tom: August 20, 1986 AREA COOS 612 TELEPHONE 4966000 454.4224 You have asked that we submit to you a proposed budget for City Attorneys fees for the calendar year 1987. The following is intended as our proposal: 1. GENERAL LEGAL ASSISTANCE FOR THE CITY - $60 per hour. (1986 - $55/$60 per hour.) 2. LEGAL FEES FOR CITY INSTALLED IMPROVEMENT PROJECTS - It is proposed to continue the fee schedule based upon 1-1/4% of contracts plus change orders awarded by the City less bond counsel fees. A more detailed breakdown of these services will be submitted if you wish, but generally it would follow the 1986 schedule for the same purpose. 3. PROSECUTION ATTORNEY'S SERVICES - $55/$60 per hour based upon experience. (1986 - $50/$60 per hour). Our 1985 actual legal fees generated through the City for General and Prosecution work were about $118,000 and we expect the 1986 amount will be approximately $158,000, excluding reimbursable developer time. We would propose a budgeted amount of $180,000 based upon the increased legal work that has occurred during the past year. /� truly Paul H. Hauge PHH:me PLANNING AND ZONING Personnel The Planning and Zoning Department is continuing to experience growth activity in the number of plats and other permits processed within that department. As the City continues to grow in population in numbers of household units, the calls and requests for reviewing zoning and subdivision compliance issues is growing accordingly. Our Planning and Zoning Department has two distinct responsibilities which are as follows: The first is properly reacting and planning for new and expanded growth in the community by processing applications and forecasting and monitoring future planning of community growth. The second activity is to provide a service to the existing residents who have questions and concerns regarding neighbors, neighborhoods or the community in general. With the response to new applications and activity that is occurring in the City, there has been little time to properly respond to calls and contacts by the general public thus the need for a zoning/code enforcement officer is proposed as a part of the 1987 budget. The Planning Department consists of four (4) persons: one is responsible for administration of preliminary and final plat applications; one for site/development review; one for research policy development and environmental impact and the departmental supervisor is responsible for coordinating all planning and development related activities. At the present time the three planners in conjunction with other departments are attempting to share the zoning/code enforcement activities. The necessity for this position has been shared by several department heads for the past two to three years. There is no additional personnel being requested in the Planning and Zoning Department. Other Since a vehicle was purchased for the Planning Department in 1986, accounts have been set up under supplies repair and maintenance to reflect costs for the operation of that vehicle. Other increases are reflected in the professional services for a planning consultant. Additional dollars were budgeted for the planning consultant which includes special traffic/transportation, environmental and impact analysis, all of which are due to continued forecast of rapid commercial and residential growth. The City Administrator reduced this amount due to the traffic/transportation budget which is included in the Street Department budget. A request was presented to increase the conference and schools by approximately $5,000 which would provide funding for Advisory Planning Commission members to attend workshops and the State Planning Conference. The City Administrator has reduced that amount, recognizing that there has been limited interest in the past for Planning Commission members to attend these conferences and schools due to their own job requirements and work schedules. A policy question should be addressed as to how much should be budgeted for special training of commission and committee members who are serving the community in a volunteer basis. aq Capital City Administrat Proposed Administration's Capital Outlay 1987 Recommendation Office Furnishing (including 3,900 3,900 desk, chair, file cabinet, shelving, and a Kroy lettering machine) Computer equipment, including 17,000 9,100 two (2) H.P. micro computers, The City Administrator one printer and software cut the request to one computer & one printer One staff car 10,000 The Administrator eliminated the car, the Planning Dept. will have use of a pool car. Proposed Administration's Personnel 1985 1986 1987 Recommendation City Planner 1 1 1 1 Planner I 1 2 2 2 Zoning Officer 1 1 Planning Aide 1 1 1 Secretary 1/2 1/2 1/2 1/2 Clerk Typist 3/8 0 0 0 Planning Intern 1/2 0 3/4 3/4 3 3/8 4 1/2 6 1/4 6 1/4 City Administrat V G V J I 0 I OSB'L I 5201£ I BEZ OSO't 8% 96L 7� R Jpdau 'ddLS IeJOI uxtL - V CY I OSL I 00£ I OL eyma avandrd L£2tt - 1. - I I OOt I DOL I '4UM 9 snap OEfi I I OC£ I 002'L I Lh crani acqqt 22h I 009 I 009 I 26 OOh 98S SLE TW-DO - 947ddcs SUMasd0 OT h I ON I OOZ I O02 LZ 5Z Iet,sagl PaaOFLd LL211 ' J _ I I 009 I 529 I 56 OSh SSE 96£ ODT[ddrG eOIJJO Ot2h IHI6W 4 BIVd,�! 'SKIddX I 0 I O6L'ELL I 06L'E/t I 26£'50 OLL12hl L6h'E6 LZL'EL SBS Iansed I¢{OI ria I 08h'hL I oWtrL I. !£L'£ O26'EL £SB'9 SLL'S e31JOLEDa eOUMMvl PW"V OSLh V �.. I I 00E'9L I OCi19L I ZL91h OWEL hL8'B ELE'L 67i3W39 7u3MI418d Pertain Ohlh O I I I I £hZ d-I - WrWaAO L£tt ._ .. ..._—._ I I Ohl'Ot I OhOOL I %L 9921L SSC d-I - -ft R supu[Eg OEth �.. I I I I BEL --Uft8 - 2llh - 'v I I I I h9h'S LLh'Ot Lot affu muaq pammV tilt _ _.I. OLB'2Et I OL9'2£L I 522'LE Ol9'SLL W'6S £ZB'LS JER$eH- -SLI -WE[T OLLh MIME TRDMW ['Od00V __ (Ruo'LBEI-- is3PE[ 9B-OE-W dOBddV 9tl6Lw Iva= - _ TDM B:Id id3i Q1-1-1 986L 5861 h86L uow 4 "DMZWH 90 L96L 186L 186L wspre L86L .. atu—V Sq Eau4TPr © JO $ Pe6e;aa I, 08 PIARnm & 7LImn OTHER CHARM & SERVICES 4313 Prof Seviom - PTarning 1984 ACTUAL 6,940 1985 ACTUAL 9,472 1986 APPROP 6,000 Y -TD 04-30-M 1,716 ' 1 DEPT REJM1' 12,000 HIR FsocMD I 9,000 OINML ADWIN I " I 4321 Postage 300 400 500 168 I 580 I 500 I I 4322 Telep 31 31 200 26 I 2.30 I 150 I I 4332 Use of Personal Auto 1,206 1,600 2,000 321 I 1,700 I 1,500 I I - 4333 Pari Pecs 10 3 I 50 I 0 I I 4341 auploy-t Advertising 500 I I I I 4350 Galeal Print & Gliding 2,585 299 1,000 139 I 2,000 I 1,200 I I 4360 J � 446 1,500 2,470 I 3,220 I 3,220 x I 4381 Auto Equip Repair I 100 I 100 I I 4382 Ott" Equipment Repair 178 201 200 92 I 230 I 230 I I 4411 Cmfersroes & Schools 1,569 2,081 3,200 1,062 I 8,210 I 6,000 x I 4412 Dues & Stscrlptlms 522 630 710 266 I 1,000 I 1,000 I I 4413 Lioe aos/Pamits/T 35 I I I I 4415 Pe1'eenoe NeteOals 46 100 I 50 I 250 I I 4430 Ott" Cmtrw al Service 354 92 I I I I Total. Ott" O¢gs & Se vioes 14,677 16,224 16,380 3,920 I 29,570 I 23,150 I 0 I 4560 CAPITAL. OUTLAY anoe ELa AaA g & Equip 4,75 1,017 5,730 I 20,900 I 3,900 I I 4580 Mlbile Equipment 9,Om 9,932 I 10,000 I 0 I I Total Capital Outlay 4,725 1,017 14,730 9,932 I 30,900 I 3,900 I 0 I TOTAL AMINE THIS DIVISION 93,95 111,700 174,870 59,482 I 23.7,285 I 202,690 I 0 I r r r r r W r N r r r - r r r r r r.- r r Cameral Rmd Rvaktm of Fpaiditwes by Aa"mt 1987 B Jget 1987 1987 1987 09 OFAFIiAI, OWFRUM BUILDUM 1984 1985 1986 Y -T -D EM FIR COLUM ACTUAL ACME APPBP 04-30-86 FE;XM 8E(SZ•TD ADXIN PER92ML 1EMC S 4110 SalarJ & Wages - R%ulr 14,882 16,186 18,970 5,708 I 39,310 I 19,660 I I 4111 Ac=hed leave Time 2,257 2,992 1,069 I I I I 4130 Salaries & Wages - Temp 3,842 5,210 1,571 I I 19,660 I I 4140 A¢sved 8eti+ t Danefits 2,095 2,770 2,760 992 I 4,480 I 4,480 I I 4150 Aom%ed T� Balefits 2,420 3,168 4,980 1,145 I 6,620 I 6,620 I I xa� Total Pascal Sm -rites 21,654 28,958 31,920 9,885 I 50,410 I 50,420 I 0 I 11210 9.PPLIFS, FEPADl & FI M Office Sipplies 50 I 50 I 0 I I 4220 Opaatilg Srpplies - Oalelal 2,130 3,901 2,500 1,237 I 4,280 I 4,200 I I 4223 ClemArg applies 849 849 1,000 70 I 2,430 I 1,800 I I 4224 Inform ALlnalne I - 300 I 300 I I 4225 aW Fatalals 34 1 30 I 30 I 0 I I 4230 Repair & Faint Supplies 705 1,001 800 161 I 1,850 I 1,850 I I 4231 Fquipmnt Parts 1 144 100 I 150 I 150 I I 4233 Adding Repairs 1,233 2,501 1,200 182 I 18,250 I 10,000 I I 4240 S,11 Tools 125 274 410 166 I 200 I 200 I I �+++ Total gyp, Repair & Faint 5,078 8,671 6,090 1,816 I Z7,540 I 18,500 I 0 I GOVERNMENT BUILDINGS Personnel A request was submitted for a second half-time building (maintenance employee. Currently the City has one full-time custodian and'a half-time position to maintain the Municipal Center building, Police Station and Fire Administration building which includes the Community Room. With the volume of employees, public and meetings that are conducted daily at the Community Center, Municipal Center building and Police Station, our custodial crew is falling behind in general maintenance and repairs and upkeep of the building. Preventative maintenance is equally important to the daily clean- ing that must be maintained for health and sanitation reasons. Proposed Admin. Personnel 1985 1986 1987 Ree. Custodian 1.5 1.5 2.0 2.0 Other All building repairs and other equipment parts, as well as the electricity, gas service and other related expenses for the Municipal Center building, are included in this budget. Capital The total capital outlay presented for Government Buildings is $62,900. That amount was reduced to $27,900. Items requested under capital outlay are listed with the Administrative changes: Gov. Bldg Admin. Completion of unfinished Police office $35,000 0 space (including heating, lighting, portable walls, carpeting) Construction of a patio outside of 7,000 7,000 lunch room and mise office rearrangement Automatic lawn irrigation system for 15,000 15,000 municipal center Equipment, including 4 electric air 5,400 5,400 purifiers, refrigerator & two lunch tables for municipal lunch room & shelving for record storage. City Administrat 33 . 09 GDERAL ONERI- M' BUILD= 1984 IgB5 1986 Y-TD DEPTFm COMM _ 9CDM ACTUAL APPROP 04- 30-86 BEyUEST - � . RECIITD _ ANP1M it .. 4322 Telephale 30 4332 Use of Pascal Auto 100 I 100 I 0 I 4360 k� 336 1,297 9,830 I 7,530 I 7,530 I I '� ., 4371 -10satricity 37,789 36.579 26,50D 7.580 I 29,000 I 29,000 I ^ 4376 Gas Service 7,568 8,166 8,000 3,579 I 10,000 I 9,500 I I 437 Hmting Oil 1,956 4379 Waste 8®val 265 370 350 152 I 450 I 450 I I - 4382 Othr Fguipm'<nt Repair 73 111 100 I 100 I 100 I I 4383 B"Ing Repair 3,339 6,931 3,500 1,088 I 9,100 I 9,100 I I '� A 1 W 4393 K dllr a7 & Fgjip Rental 24 25 200 I 200 I 100 I -� 4395 Protection Service Rent 25 200 i 200 i 100 I I ". 4410 MIwe11� 36 50 I 50 I 50 I 4415 RefaQwe Neterlals 80 I 100 I 50 I I Total Ottna Qr>ys & Services 51,441 53,480 48,910 12,399 I 56,830 I 55,987 I 0 I n n c n 4520 BAMinga 1,365 I 42,OOD I 7,000 I I .. 4530 Ot11er'impr nts 416 I 15,000 I 15,000 I 4531 Spec Assess on City Prop 910 869 I I I I in n 4550 Fumibr & Fixtures 700 2,100 1,305 I 5,400 I 5,400 I I 4560 Office Fmlistn3rg & Fquip 326 I 500 I 500 I I 4570 Other Fqul{mnt 400 1,311 I I I I _ - r n - Total Capital Wtlay 2,675 3,296 2,100 1,632 I 62,900 I 27,900 I 0 I r ON . TOTAL NUMT THIS DIV CN 80;848 94,405 89,020 25,732 I 197,680 I 152,800 I 0 I (t. 1 CABLE PERSONNEL The first year a specific account for cable was established in the operating budget was 1986. Since the City of Eagan is responsible for the administration of the Cable Commission, it seemed appropriate to list both expenditures and revenues relating to all cable operations. The Cable Commission has a full-time Cable Adminsitrator which is reflected in the budget. All personnel and other charges for the Cable Department are maintained by the City of Eagan. The city of Burnsville participates proportionately for all expenses in their reimbursement to the City of Eagan. Franchise fees are reflected in the revenues under Program 3918. That account estimates $101,050 for 1987. In summary, the Cable TV budget as presented as a general fund item only reflects those expenses that are directly incurred by the City of Eagan. For a detailed breakdown of the budget as the Commission is proposing, please refer to the attachment. City Administrator 3s MIA r n ralaal E1x1d _ _ _ r, Detallal B®INan of B pe diturns by Amaat - n 1997 Rxlget r 1987 1987 1987 n 10 CAME TY 1984 1985 1986. Y -T -D DEPT Km Oanm ACTUAL ACTUAL APPFOP 04-30-86 RDJMT BEMM AD()M ,..� r PEFOCK L SETMCFS r 4110 Ss]eries & W ges - Regular 30,200 9,758 I 31,720 I 31,720 I I 4111 Aoaiai Leave Tire 1,652 I I I I - r 4130 Salaries 8 Yk+g®- T®p 5,000 I I I I r 4140 AomxEd Betjx t Bal fits 3,440 1,392 I 3,620 I 3,620 I I ,� 4150 Ae¢11ai loamarro BaWits 3,460 1,012 I 3,010 I 3,010 I I r Total Personal Services 0 0 42,100 13,814 I 38,350 I 38,350 I 0 I r .. ,6 aFP=, REPAIR & RUC r 4220 Cperating ckW iw - General 12 I 0 I 0 I I r Total S>pp, Rgair &[mint 0 0 0 12 I 0 I 0 I 0 I n r am OBAm & IMMCES n r 4310 Prop Services - Gme al 2,400 4321 age I 200 I 200 I I 4322 Telepxre I 100 I 100 I I n r 4430 Othw Cmtrwtlal Saviaiv 24,050 143 I 59,500 I 59,500 I Total Otl O gs & Savioes 0 0 26,450 143 I 59,800 I 59,800 I 0 I TOTAL WMT THIS DIMICN 0 0 68,550 13,969 I 98,150 I 98,150 I 0 I r? n ii 1 Aug 86 ii 1987 BUDGET PROPOSAL 3I A B C D E F G PERCENT AMOUNT PROJECTED INCREASE/� INCREASE/ iiiiiiiiiiiiiiiii •ilii APPROVED '1986 PROPOSED ,DECREASE, (DECREASE) 1 GENERAL FUND 1986 YEAR TO REVENUES/ 1987 1987 OF 1987 OF 2 YiiiYiiiiiiiiiii■•ilii BUDGET DATE EXPENDITURES BUDGET 1986 BUDGET 1986 BUDGET 3 4 - BALANCE AT BEGINNING OF YEAR - 41,000 41,000 68,000 40,645 -1$ (355) 5 6- R E V E N U E S- 7 8 INCOME 9 Interest Income 1,500 . 966 - 1,520 1,500 0$ 0 10 Member Contributions 11 Eagan 24,050 0 24,050 59,500 147$ 35,450 12 Burnsville 24,050 '0 24,050 59,500 147% 35,450 13 Reimbursements 14 Transfer of Ownership (Westinghouse) 0 0 22,000 0 15 Transfer of Ownership (Hauser) 0 0 15,000 0 -- -- 16 17 TOTAL REVENUES 49,600 966 86,620 120,500 143% 70,900 18 19 - E X P E N D I T U R E S- 20 21 PERSONAL SERVICES 22 Administrative Salaries 31,700 12,207 31,000 35,000 10% 3,300 23 City/Staff Support Wages 5,000 - 691 3,000 4,000 -20% (1,,000) 24 Benefits 10,450 3,683 11,000 11,550 11% 1,100 25 Mileage/Parking 500 142 400 500 0% 0 26 Subtotal 47,650 16,923 45,400 51,050 7% 3,400 27 28 OFFICE SUPPLIES 500 46 200 250 -50% (250) 29 30 OTHER SERVICESANDCHARGES 31 Prof. Services -Legal 15,000 2,118 7,500 10,000 -33% (5,000) 32 Prof. Services-Guneral 10,000 2 4,000 10,000 0% 0 33 Bond 0 0 150 150 -- -- 34 Liability Insurance 0 3,025 3,025 3,500 -- -- 35 Deductable Fund Contribution 0 0 0 5,000 -- -- 36 Postage/Telephone 250 151 400 500 100% 250 37 Membership Dues 4,000 1,,000 3,000 2,000 -50% (2,000) 38 Conferences 9,000 3,227 7,000 9,000 0% 0 39 Contingencies 4,000 3,881 6,000 6,000 50% 2,000 40 Reimbursable Items 41 Transfer of Ownership (Westinghouse) 0 18,750 22,000 0 -- -- 42 Transfer of Ownership (Hauser) 0 0 15,000 0 -- -- 43 Subtotal 42,250 32,154 68,075 46,150 9% 3,900 44 45 CAPITAL OUTLAY 46 Office Furniture 200 0 300 300 50% 100 47 Equipment for City Halls 0 0 0 15,000-- -- 48 Computer 0 0 0 5,000 -- -- 49 Subtotal 200 0 300 20,300 10050% 20,100 50 51 ADVANCED FRANCHISE FEES REPAYMENT 0 0 0 24,000 -- 52 53 TOTAL EXPENDITURES 90,600 49,123 113,975 141,750. 56% 51,150 54 55 - SUMMA RY- - - 56 57 BALANCE AT BEGINNING OF YEAR 41,000 41,000 68,000 40,645 -1$ (355) 58 TOTAL REVENUES 49,600 966 86,620 120,500 143% 70,900 59 TOTAL EXPENDITURES 90,600 49,123 113,975 141,750 56% 51,150. 60 61 BALANCE AT END OF YEAR 0 (7,157) 40,645 19,395 -- 19,395 3I 70 A ./I 72 73 74 „uuuuu�usu u�u 75 LOCAL PROGRAMMING FUND 76 ■����u+�.uu„uwu„ 77 78 - BALANCE AT BEGINNING OF YEAR - 79 80 - R E V E N U E S- 81 82 INCOME 83 Interest Income 84 TOTAL REVENUES 85 86 - E X P E N D I T U R E S- 87 88 LOCAL PROGRAMMING GRANTS 89 Burnsville Fire Department 90 91 CAPITAL OUTLAY 92 Equipment for City Halls 93 94 95 TOTAL EXPENDITURES 96 97 - S U M M A R Y- 98 99 BALANCE AT BEGINNING OF YEAR 100 TOTAL REVENUES 101 TOTAL EXPENDITURES 102 103 BALANCE AT END OF YEAH 104 105 106 107 A lOd 109 110 111 uu��u■ueuuueu•+u 112 INSURANCE DEDUCTABLE FUND 113 u�u�u�uuu�w���uu 114 115 - BALANCE AT BEGINNING OF YEAR - 116 117 - R E V E N U E S- 118 119 INCOME 120Transfer from General Fund 121 Interest Income 122 TOTAL REVENUES 123 124 - E X P E N D I T U B E S- 125 .._. _U 126 DEDUCTABLE CLAIMS 127. 128 TOTAL EXPENDITURES 129 130 -SUMMARY - 131 132 BALANCE AT BEGINNING OF YEAR 133 TOTAL REVENUES 134 TOTAL EXPENDITURES 135 136 BALANCE AT END OF YEAR B C . D E PROJECTED APPROVED 1986 PROPOSED 1986 YEAR TO REVENUES/ 1987 BUDGET DATE EXPENDITURES BUDGET 55,000 55,000 55,000 42,227, 1,576 2,480 2,000 0 1,576 2,480 2,000 0 0 500 0 0 2,753 14,753 0 0 2,753 15,253 0 55,000 55,000 . 55,000 42,227 0 1,576 2,480 2,000 0 2,753 15,253 0 55,000 53,823 42,227 44,227 B C D E PROJECTED APPROVED 1986 PROPOSED 1986 YEAH TO REVENUES/ 1987 BUDGET DATE EXPENDITURES BUDGET 0 0 0 0 0 0 0 5,000 0 0 0 250 0 0 0 5,250 0 0 0 0 0 0, 0 0 0 0 0 0 0 0 0 5,250 0 0 0 0 0 0 0 5,250 0 F G PERCENT AMOUNT INCREASE/ INCREASE/ DECREASE_ DECREASE 1987 OF 1987 OF 1986,BUDGET 1986 -BUDGET -23%(12,773) -- 2,000 -- 2,000 -23% (12,773) -- 2',000 -- 0 -20% (10,773) F G PERCENT AMOUNT INCREASE/ INCREASE/ DECREASE DECREASE 1987 OF 1987 OF 1986 BUDGET 1966 BUDGET 0 -- 5,000 250 -- 5,250 0 0 5,250 0 5,250 46 1 Aug 86 20 1987 BUDGET PROPOSAL 139 u" ANNANO w 140 COMBINED FUNDS GENERAL LP INSURANCE 141 FUND FUNDS FUND COMBINED 142 143 BALANCE AT BEGINNING OF YEAR 40,645 42,227 0 82,872 144 TOTAL REVENUES 120,500 2,000 5,250 127,750 145 TOTAL EXPENDITURES 141,750 0 0 141,750' - 146 147 BALANCE AT END OF YEAR 19,395 44,227 5,250 68,872 Jo POLICE DEPARTMENT Personnel Currently the Police Department has 29 sworn officers, which is lower than the 1:1000 that the Department has maintained in recent years. The population estimate by the Metropolitan Council for 1986 is greater than 35,000. In order to maintain the 1:1000 ratio the City had through 1984, it would be necessary to hire six (6) new officers. The Chief of Police has provided statistical information relative to the average officers per 1000 in the west or central states for cities with population between 25,000 and 50,000 and also in the United States between the same population figures. Our Police Chief is satisfied with the 1:1000 ratio and feels this number is adequate given the socioeconomic makeup of Eagan in the 1980'x. For statistical data that illustrates the number per 1000 and total number of sworn officers in Eagan vs. national averages, refer to attachments 1 and attachments 2 respectively. There is no magic in determining the number of sworn officers for a police department. Police Chief Berthe has observed through input from his police personnel that our patrol officers are continually answering more calls and as a result, many of the follow-ups and other community services that have been provided by the Police Officers are practiced less frequently. The need for additional police personnel is directly proportionate to the number of additional street miles and traffic. With the recent opening of many new commercial establishments and shopping centers there is need for additional personnel. The City Administrator has carefully examined all departmental budgets and is recommending four (4) new officers for the Police Department in 1986. The City Administrator agrees with the 1:1000 ratio, however, feels it might be difficult to maintain a constant ratio of 1 officer per 1000 during a 3 - 5 year peak growth curve. On the other hand, it is important that our police personnel maintain a close balance with population to ensure the positive delivery of service that has been maintained in this community for the history of the department. There is also a request for a secretary. Due to the increase in administrative responsibilities and tasks on the office manager and other staff as well as increased work load, it has become necessary to add a secretarial position to assume those duties. This position has been included in the City Administrator's recommendation. Other Categories for other expenses have been slightly reduced from 1986 to 1987. These reductions are reflected in actual costs for 1985 and projections year to date. Also a significant factor was a reduction in the insurance from 1986 to 1987 of approximately $20,000. The City Administrator's recommenda- tion also revises all related expenses from six officers to that of four officers. One final comment regarding conferences and schools. The annual training for 33 sworn officers is in excess of $10,000 at $300 per officer. The dispatchers and clerks requiring training will exceed $2500 in expenses. This $13,000 expense is a requirement by the state to maintain certifica- tion. Other special schools include Driver Training, Criminal Justice Institute, Crime Prevention, Tactical Team Special Training, Investigation Seminars, Animal Control Seminars and the Canine Trials. One special yo conference is the request to send Administrative Captain Pat Geagan to the FBI Academy which would cost approximately $2500. Capital Outlay The capital outlay budget for 1987 is estimated at $141,760 which is an increase from $119,090 in 1986. Included in the capital outlay is a new van for the Animal Control Officer which is a part of the mobil equipment. Office furnishings: landscape screens, disks, chairs, typewriters, filing cabinet, bookcase, chair mats, mini cassette recorders, anti static mats, CRT work tables, printer stands, acoustical shields Computer Equipment: Logis Computer system One HP 150 terminal, two HP 2392A terminals Other Equipment; Physiological stress evaluator, video security camera, alco sensors window opener, shotgun, body bunker K-55 radar, water cooler, cellular phone, night vision scope, and hand held radar Police Request 9,920 Me 20,250 Mobil Equipment Requests: Nine squad cars (7 replace, 2 new) 125,700 Four (4) visabars, sirens & PA (2 new, 2 replace) One (1) animal control van Personnel Administration's Recommendation 2,840 - 13,020 125,000 Proposed Admin 1985 1986 1987 Rec Police Chief 1 1 1 1 Captains 2 2 2 2 Sergeants 4 4 4 4 Investigator 1 1 1 1 Police Officers 19 21 27 25 Power to arrest Subtotal 27 yl 29 35 33 Personnel Office Manager Dispatchers Lead Dispatcher Records Clerk/Dispatcher Full Time Dispatch Part Time Dispatch Dispatchers subtotal Receptionist Secretary Cadets part time Animal Control Officer Total Proposed Admin 1985 1986 1987 Ree 1 1 1 1 0 0 1 1 1 1 1 1 4 4 3 3 5 5 5 5 10, 10 10 10 1/2 1/2 1/2 1/2 1 1 2 1/2 2 2 2 1 1 1 1 42 43.5 50.5 50.5 City Administrato 4Z 70 F1•l 40 KS67 20 10 .❑ POLICE OFFICERS EAGAN VS. NATIONAL AVERAGES 1982 1983 Zz AUTHORIZED OFFICERS CITY OF EAGAN EAGAN POLICE OFFICERS REQUEST y 1984 1985 1986 1987 AVERAGE OFFICERS IN WEST NORTH CENTRAL STATES FOR CITIES WITH POPULATION BETWEEN 25-.501000 AVERAGE OFFICERS IN THE ENTIRE UNITED STATES FOR CITII WITH A POPULATION BETWEEN 25-50,000 Galeal Elnd . 0etallm H of Bpeldibures by Amaalt ,. 1987 Budget ^, 1987 1987 1987 11 EQSCE 1984 1985 1986 Y -TD EEPT nm mom AC111AL AGNAL APP[CP 04-30-86 MU EST REoa+v AOOPIIJ PER9ME IFMCES 4110 Snlardes & W3ges - Regular 828,312 879,242 1,173,900 288,687 I 1,345,700 I 1,299,340 I I 4111 Ao=,ed Leave Time 174,936 185,867 66,271 I I I I 4112 Overtime - Regular 2,327 5,687 I 13,200 I 13,200 I I 4130 %lardes & Wagaa - Temp 65,583 78,815 981830 27,697 I 107,970 I 107,970 I I 4131 Overtime - T®Pmuy 568 853 I I I I 4140 Aomuaid Beti,aent Beef%ts 129,947 132,097 157,810 47,744 I 194,423 I 188,330 I I 4150 Ao=wd TMmranoe Belents 115,310 122,446 143,600 43,730 I 162,650 I 156,690 I I Total Pascal Seviocv 1,308,088 1,401,362 1,524,140 480,663 I 1,823,940 I 1,765,530 I 0 I SIMUES, REPAIR & KOU rn 4210 UTioe aWlies 3,912 4,443 4,900 1,304 I 6,000 I 5,000 I I n 4211 Printed Phterlal 3,132 3,540 4,000 824 I 6,770 I 4,500 I I 4720 Operating Supplies - General 8,490 7,795 8,400 2,748 I 71,000 I 9,000 I I 4221 hbtor Fuels 45,128 45,998 56,500 13061 I 52,250 I 50,000 I I 4712 Lu6rdrents and Additives 33 38 200 I 250 I 200 I I m, 4223 Cleaning Splplies 88 400 I 400 I 400 I I r? 4224 Clotldrg & Pereval Equip 12,32E 15,454 17,250 3,588 I 24,290 I 72,000 I I 4225 9np tfhterdals 156 350 I 600 I 600 I I ` 4229 C® Sjrst® Parts 439 155 1,200 106 I 1,200 I 700 I I r � 11 PCLICE 1984 1985 1986 Y -T -D TEPP hrR. - CO[F�D. _ ACIUC AMU& APPROP 04-30.86 .IEGIIFsf .-.-.. RM44) `-'.9D(P1T1 _.. � � •-._-� � •;. -r�.•-l� r i1 4230 Repair & Maint Supplies 539 1,317 700 64 I 1,500 I 800 r _ 4231 Fquipmnt Parts _ 13,182 14,520 19,350 3,960 I 21,500 I 19,000 2 r 4232 Tires 3,060 4,350 4,960 268 i 4,900 I 4,900 I I , _.. 4233 Pd]di[g Repairs 1,472 82 850 9 I 2,000 I 1,000 I I r 4240 %,Il Tools 24 50 250 I 300 I 300 I r _ +�+ Total &M, Repair & hint 91,983, 97,742 119,250 26,032 I 132,960 I 118,400 I 0 I �. ^ r CM CHAIM &.SERVICES r 4310 Prof Services - General 127 3,480 7 I 5,075 d 3,600 I I 4318 Prof Savings - Medical 1,066 2,618 2,200 287 I 2,940 I 2,000 I r 4319 Prof Services - Iavtrwtas 1,322 855 2,000 _ I 500 I 500 I I r L 4321 postage 1,056 1,292 1,200 469 I 1,800 I 1,500. I I 4322 Telep11v1e 22,563 25,980 32,000 8,492 I 35,600 I 32,000 I I r 4324 Telepaoess>gg Fga4t 2,255 1,559 12,500 I 5,000 I 5,000 I I - r' 4332 Use of personal Auto 426 147 480 122 I 500 I 400 I I 4333 Puidrg Fees 19 I 100 I 0 I- n � 4341 Ebploy�t hhatisirg 236' 'x. 694 I I I I r 4350 Gaal Print & Elndlrg 167 194 500 I 600 I 300 I I 4360 Traiaence 17,475 33,044 73,220 488 I 53,470 I 53,470 I I - - - r 4376 Gav Service 80O 653 750 180 I I I I 4381 AutanYcive Fgiip =t Repair 6,848 12,340 9,350 2,946 I 10,500 I 10,500 I I 4382 Ottw FcpA�t Repair 4,462 3,938 6,400 95 I 5,200 I 3,960 I I 4383 Bui dirgs Repair 1,774 167 I 4386 Com lmtiar Syst Naint 6,375 9,458 8,100 3,260 I 12,000 I 12,000 I I 1 .. 4393 bhSAner7 & Fqutpnant Rental 797 408 1,300 I 1,400 I 1,400 I I .- r 4394 Data Prooesvirg I 9,730 i 0 I R 4410 M anal U.v.,a 1,412 2,664 2,400 615 I 4,650 I 4,500 P I r; "1 r 11 POLICE 1984 1985 1986 Y-TD DEPT CaUM -;-�""....�._.__. AMM ACMAL APP80P 04-30-86 HDWJEM _KM .__ fE(x?M••---ADIM._ ..-;. ......... r - - - _4411 car�& sYloola e,467 11,105 15,300 1,02o I z9,420 I 00,006 -- - - -1 I - - r 4412 Ars & S1hxsriptians 729 1,029 830 964 I 1,200, I 1,200 I r 4413 Lioasas/Pe-mits/falrs 5B 85 33 I 2725 I 225 I 4415 Beferane M1ta7als 434 375 800 398 I 970 I 800 I I ... _ ... . r 4421 Rdtim/Bcde lM� 6,438 1,920 7,700 I 5,000 I 4,500 I r 4430 Ot w Cmte b ml Savioe 500 6,567 434 I 2,210 I 1,000 I 4433 Taring Qwges 221 150 290 200 I 500 I 500 I r =. 4435 Karel Q=-ges 3,329 3,496 5,700 630 I 6,000 1 6,000 I r Total OLhw GM & 8avioes 89,206 120,884 186,500 20,640 I 188,510 I 165,355 I 0 I -l: J _ r 4520 A 11th P 725 3,054 I I I I 4530 Ot11er IW�ts 1;000 I I I I r 4550 FmAtu & FYxtwes 100 I I I I 4560 Office Elunishirg & Fquip 11,716 6,089 3,291 1,076 I 9,920 I 2,840 I I ^ 4570 Office Oce Fgatpnmt 7,118 8,000 10,300 3,322 1 25,330 I 13,920 I I r 4580 Mlbile Fquipmlt 70,720\ 49,939 104,500 I 12,700 I 125,000 I I �++ Total Capital DAlay 89,879 67,082 119,097 4,398 I 161,950 I 141,760 I 0 I - TOfAL AMM 7M DIVISION 1,579,156 1,687,070 1,948,980 531,733 I 2,307,360 I 2,191,045 I 0 I 1 1 ro FIRE DEPARTMENT Pprannnpl Included in the 1987 budget are two full-time positions for the Fire Department. A full-time Fire Chief has been included for your consideration. At the direction of the City Council an organizational survey of other fire departments was conducted by this office and for a copy of those results refer to the budgetary attachment. Also included is a Secretary/Clerk Typist position which is required for the department with or without adding the position of a full-time Fire Chief. The Fire Department recognizes the need for a full-time administrator. However, in discussions with the acting fire chief and his district captain, it is their position that a full-time Fire Marshal and Secretary/Clerk Typist would best serve the department at this time with the understanding that a full-time Fire Chief be again considered in 2 - 3 years. Currently, the City combines the 1/2 Fire Marshal position with the Assistant Building Inspector position. The City Administrator would like to discuss some management options regarding the Fire Marshal's position at the budget workshop meeting. The Clerk Typist position would take care of clerical duties relating to processing purchase orders, fire reports, attendance/training recording, typing, etc. This position would allow the Fire Department Administrative officers to establish programs and manage the department as opposed to performing clerical duties. Currently too much time is being used on clerical functions by the Fire Chief and his District Chiefs. Other Most expenditures requested as supplies, repair and maintenance in addition to other services are generally the same as in 1985. The amount requested for clothing and personal equipment is $11,640 and includes 15 sets of bunker gear, glasses for SCBA use, helmets and alarms. In an effort to excercise risk management and ensure the health and safety of the firefighters, a medical assessment program is requested in 1987. This includes physical examinations for all new personnel and physical fitness/cardiovascular health assessments for all members. The amount requested for medical services in this program is $14,180. The Fire Department is restoring equipment to extend the useable life of certain fire trucks. A request of $34,000 was presented by the department to refurbish both Units 6 and 7. The trucks proposed for refurbishing are the C-900 Ford/General Fire Department Pumpers. Department personnel have contacted Custom Fire Apparatus, Inc., for a thorough examination and cost estimate of each truck. This amount was reduced to $18,000 by the City Administrator because partial work on Unit #6 will be completed in 1986 as money had been appropriated in this year's budget. The building repair amount of $19,200 was reduced to $12,000 by the Administrator. The essential repair items and improvements are covered by the adjustment. $8,300 is requested for conferences and schools which was reduced to $8,000 by the City Administrator. The conferences scheduled will be attended by various department personnel, and cover a range of topics from Fire Prevention to Heavy Rescue. 48 Capital Outlay The following capital outlay is presented by the Fire Department for 1987: Department Request Land for Stations 4 and 5 90,000 * Building Station #4 450,000 Office furnishings (including 1,900 secretarial desk, chair, typewriter) Misc. equipment (including 35 mm camera 209,700 equipment, self-contained breathing units, fire hose replacement and communication equipment) Mobil equipment: Tanker - 1500 gallon w/pump tank 65,000 * Pumper - Station #4 150,000 Administration Recommendation 90,000 0 500 This amount was re- duced to $57,250 - the communications equipment was re- moved from this budget. 65,000 0 * The building and equipment for Station #4 has been removed from the operating budget and it is the recommendation of the City Administrator that they be funded by a referendum. City Adminis ator qct a General Rrid @tailed $®limn of Elpmditvaas by Amt 1987 IAdget r 1987 1987 1987 12 ETRE 1984 1985 1986 Y -TD - IEPf KM LUO43CIL r ACTUAL ACTUAL APPROP 04-30 6 REQUEST REM44) A➢OM r PEF02M SEMCES r 4110 Salaries & Wages - Reg I 48,760 I 48,760 I I 4130 Salaries & Wages - Teap 99,958 106,471 115,000 I 135,000 I 125,000 I I r' 4145 Eire Relief Pension 69,550 74,420 79,63) I 85,200 I 85,200 I I 4150 Aa¢111a1 Inytnarne 13eeftts 4,500 4,840 10,X0 I I I I r pax Total Personal Services 174,008 185,731 201,890 0 I 268,950 I 258,960 I 0 I r U) d SUPPLIES, REPAIR & MAW r 4210 Wine applies 594 253 400 148 i 1,010 I 800 I I r 4211 Printed Material 107 100 I 350 I 200 I i 4220 Operating Supplies - General 4,010 4,393 4,500 1,423 I 5,000 I 4,500 I I r 4221 Mstor Elias 4,098 6,124 4,500 1,313 I 5,500 I 5,000 I I r 4222 Tuilx3®nts and Additives 341 400 I 450 I 450 I I 4723 Cleming Squplies 494 301 1,000 310 I 1,000 I 500 I I r 4224 Clotting & Personal Rgdp 6,573 10,767 10,000 304 I 11,640 I 11,640 I I 425 Smp Materials Zi 100 I 100 I 100 I I .. 4729 Ca® System Pants 518 I 3,180 I 3,180 I I 4230 Repair & Faint SPplies 2,235 1,395 1,300 37 I 1,500 I 1,500 I I 4231 Rpipmmt Parts 4,885 3,389 3,500 2,102 I 4,600 I 3,800 I i r 4232 Tires 519 441 750 I 2,370 I - 1,500 I I 4213 BAldi g Repairs 1,653 3.500 3,000 1,129 I 3,500 I 3,000 I I r 4240 ill Tools 139 it 300 I 500 I 250 I I Total Spp, Repair & Faint 26,059 30,714 29,850 6,766 1 40,630 1: 36,420 i 0 I /`. a r 12 FIRE 1984 1985 1986 Y-T-D EEP1' MIR CaN n _ - ACTUAL ACTUAL APPROP 04-30-86 REQST HDXK ) AOOM r 4318 Prof Sevioss- Madial 2,500 I 14,180 I 74,180 - i I I r, 4319 Prof 3evio® - InShvcto s 1,000 55 I 1,000 I 500 I I _ 4321 Postage 23 10 50 9 I 50 I 50 I r 4322 Telepbone 850 856 900 231 I 900 I 900 I I - r. 4332 Use of Persanl Aute 426 100 I 100 I 100 I I _ 4350 Oeneal Print & ffirding 26 500 118 I 1,000 Ii 800 I r 4360 Iasiasnoe 10,712 31,839 39,380 2,747 I 27,740 I 27,740 I I r 4371 Electricity 7,392 8,351 8,000 1,880 I 8,500 I 8,500 I I _ - 4376 Oes-Sevloe 9,904 12,281 11,000 5,198 I 13,000 I 12,500 I'- r VI 4379 - Waste Rmoval 292 305 500 82 I 500 I 400 I I r. 4381 Aut®otive Equipment Repair 2,902 15,552 12,000 517 I 34,000 I 18,000 I I _ 4382 Other Fquipmmt Repair 936 2,101 1,000 171 I 2,500 I 2,000 I I - r 4383 adid1ngB Repair 1,832 11,366 9,000 2,371 I 17,800 I 12,000 I I _ 4384 Street Repair 372 4386 C®nimticn Syst Paint 2,061 1,318 3,500 197 I 4,000 I 3,000 I I r 4393 Paedne y& FgAment Rental 40 , 120 I I I I �., 4410 rdsoe 1a,m,c 8 2,000 I 5,750 I 100 I I 4411 Cmfersnav & Sdnols 6,378 8,030 6,500 1,635 I 8,300 I 8,000 I c ' 4412 1]rs & Suteirlptimv 789 1,009 900 641 I 7,200 I 1,000 I I f`- 4415 Reference Materials 1,290 2,231 3,000 16 I 5,400 I 4,400 I 4430 Ottner• Contractual Servile 246 1,015 5,000 I 5,000 I 2,500 I I () Total OUT Clogs & Services 46,453 96,410 106,830 15,868 I 150,920 I 116,670 I 0 I r, r 12 FIFE 4510 Ind 4520 FLllaw 4550 Flanitu,e & FYxtl 4560 wrioa F1aniwxg & Fq,dp 4570 Otter Fquip=t 4580 rt6ile Ft �aaf11 Total Capital Outlay 1984 1985 1986 Y -T -D ACIUAL AC[UAL APPR P 04-30--86 2,172 14,2-7 5,204 3,620 2,400 2,378 3,000 2,413 4,800 20,019 5,204 10,200 4,791 TOM MW THIS DIVSSICN 256,539 318,059 351,770 27,425 I 1,427,110 I 624,800 I 0 I F MPT FEaM Hm .. EEIJSfD COMM .. .: _ ; '- A00P1T1 .__.. r. ___.. I 90,000 I 90,000 I I I 450,000 I 0 I I •. I 1,900 I 500 L I 209,700 I 57,2.50 I I ^ I 215,000 I 65,000 I I I 966,600 I 212,750 I 0 I _ .. TOM MW THIS DIVSSICN 256,539 318,059 351,770 27,425 I 1,427,110 I 624,800 I 0 I ri MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT HOHENSTEIN ADMINISTRATIVE INTERN JOHANNES DATE: JUNE 24, 1986 SUBJECT: FIRE DEPARTMENT ORGANIZATIONAL SURVEY As per your request a survey was conducted regarding the organiza- tion of community fire departments in the metro area. Ten cities of comparable demographics to Eagan were contacted, eight of which had volunteer departments, one had a full time department, and one city contracted service from an independent volunteer organization. Listed below are the results of the survey indicating the volunteer status of the organization, and any full time support positions within the department. Also listed are some preliminary observa- tions, which were derived from the data. Fighters 1. Third fire station triggered move to a full time Chief. 2. Switched to a F.T. Chief fifteen years ago. 3. Department wants a F.T. secretary, but cannot justify that there is enough work to warrant the position. 4. City Council just authorized one F.T. Clerical (Dept. also has one F.T. maintenance position). 5. Referendum for a fourth station just passed. 6. City contracts .the fire fighters. association but owns the buildings and equipment. 7. Fire Department was part of Public Safety until 1981 when it separated. 8. Police Chief as head of Public. Safety is responsible for the fire department, but delegates much of the authority to the Fire Chief. 53 Most Similar Rather Similar Least similar Apple Maple Brooklyn Mendota Inver Grove Eden Bloomington Woodbury Burnsvi' ;ity Valley Grove Plymouth Park Heights Heights Prairie ?opulation 26,920 27,790 38,940 , 50,5102 7,288 17,171' 24,060 81,400 13,520 60,340 lolunteer/FT Vol Vol Vol Vol Vol Vol Vol Vol Contract FT IT Chief Vol FT FT FT Vol vo110 Vol Vol N/A FT IT Marshall/ Vol/M --- FT/I FT/I PT/M FT/M FT/M 1 FT/M FT/M :nspector�-- 2 FT/I :lerical 1/2 Admin 1/2 1/23 --- 1 PT '\ 7 PT4 , 1 FT N/A 1 FT 40. Stations 3 3 2-3 3 1 2 3-45 6 26 2 40. Fire- 55 46 56 52 32 60 70 145 N/A 28 Fighters 1. Third fire station triggered move to a full time Chief. 2. Switched to a F.T. Chief fifteen years ago. 3. Department wants a F.T. secretary, but cannot justify that there is enough work to warrant the position. 4. City Council just authorized one F.T. Clerical (Dept. also has one F.T. maintenance position). 5. Referendum for a fourth station just passed. 6. City contracts .the fire fighters. association but owns the buildings and equipment. 7. Fire Department was part of Public Safety until 1981 when it separated. 8. Police Chief as head of Public. Safety is responsible for the fire department, but delegates much of the authority to the Fire Chief. 53 Memo to City Administrator Hedges June 24, 1986 Page 2 9. Fire Chief also serves as Fire Marshall. 10, City feels that it would be difficult for a F.T. Chief to effectively supervise volunteers - too political. Observations I. Almost all Departments had at least 1/2 clerical. Where F.T. clerical, usually still a volunteer Chief. II. The majority at similar sized cities have a F.T. Chief, if not a F.T. Department, every city over 27,000 with the exception of Bloomington has a F.T. Chief or a F.T. Department. III. Many of the cities which have switched to a F.T. Chief, attribute the change to the growth of the city and of the department. IV. Most of the departments with F.T. Chiefs have slightly smaller departments (men) then departments which have volunteer chiefs. V. Most cities have a F.T. Marshall or Inspector whether or not they have a full time Chief. Administrative Assistant JH/CJ/hb sy Administrative Intern \' PROTECTIVE INSPECTIONS Personnel The Protective Inspections Department is requesting two (2) full-time persons. Those positions include a Fire Marshal and a combination heating, air and structural position. Currently, the Fire Marshal's position is combined with the Assistant Building Inspector position. The Fire Marshal reviews construction plans to determine and insure compliance with the State Fire Code. However, enforcement of all public buildings and apartment structures to make sure that all fire exits are accessible, sprinkling systems are working and other types of building code enforcement is not practiced due to the work schedule. State law requires municipalities to make an annual inspection of these types of facilities. The City Administrator would like to discuss reorganization of the Protective Inspections Department which is a part of the overall management plan at the special workshop session. Regarding the full-time combination heating, air and structural position, it is the suggestion of the City Administrator that this position be hired as a consultant to continue the City's flexible arrangement for building inspectors. As a result of the management evaluation of the: Protective Inspections Department, the City Administrator is not recommending any permanent full-time positions, however, he is proposing an increase in the consulting services to provide more availablility of building, inspectors to meet our peak years of building permit activity. Other With the exception of professional services for a contractural building inspector hours, there is no substantial increase in other charges and services or supplies repair and maintenance. Capital Outlay A request was submitted for the following capital expenditures totaling 46,200. Protect Administration Insp• Recommendation-__. Office furnishings 1,800 1,800 (includes file cabinets, 2 desks for additional inspectors) Computer/printer, computer table 5,450 The City Administrator reduced 2 cars: (3) vehicles and mobil equipment 37,500 15,500 (2) telephone headsets, needed 1,500 1,500 for existing inspectors SS Personnel 1985 Chief Building Inspector Asst. Building Inspector/ Fire Marshall Building Inspector Bldg. Insp/Plumbing Construction Analyst Secretary Clerk Typist Consultants Bldg Insp (pt -time) Mechanical (pt -time) Electrical Proposed Admin 1986 1987 Rec 1 1 1 1 1 1 (-\� " City Administra or s%, 1 3 1 1 2 2 2 1 1 1 1 1/2 1/2 1/2 1/2 1/4 1 1 1 7 1/2 9 1/2 7 1/2 (-\� " City Administra or s%, General flad Wtaized >wkdown of ZpwdittII by Account 1987 114pt . 1987 1987 1987 r 13 PEO1fLTIPE WU}X, W 1984 1985 1986 Y T -D DEPT [GR OUMM AONAL ACrtm1. APPBOP 04-30A6 [Epl)ESl' RE02M ADOPRJ PF1EM L Z%MCES r 4110 Salaries & W3gas _ Regular 91,816 105,517 186,690 47,714 I X5,050 I 201,050 I I r 4111 Aasvad Leave Tim 15,660 17,798 8,358 I I I I 4112 Overtime - Regular 23 541 749 I I I I r 4130 Salaries & 6ig® - Temp 1,739 3,250 344 I I I I (` 4140 Aaa,ed Retirement Benefits 13,274 15,139 21,280 7,166 I 29,080 I 22,920 I I 4150 Aa2r1rnd Insurance Benefits 10,194 11,418 22,750 5,383 I 21,440 I 21,580 I I r Total Pastel Services 132,706 153,663 230,720 69,714 I 311,570 I 245,550 I 0 I aMMS, FUAIR & MW 4210 OPfice 9,pplies 580 245 400 10 I 400 I 400 I I (" 4211 Printed Material 954 2,438 1,200 884 I 1,600 I 1,600 I I 4220 OPeatirg Slpplies - General 177 326 500 155 I 600 I 600 I I r 421 Motor YLels 2,047 3,017 3,400 1,095 I 4,000 I 3,600 I I r' 4272 utrlrants and Additives 200 I 900 I 700 I I 4224 OloUdng & Personal Fquip 64 57 3DO I 1,000 I 1,000 I I r 4225 Step Faterials 2 16 100 I 175 I 100 I I C? 4229 Go® Sys Parts 29 100 I 100 I 100 I I 4731 FgAi usat Parts 704 695 40D 121 I 700 I 700 I I G? 4232 Tires 418 315 400 25 I 800 I 200 I I r 4240 Cmll Tools 62 7 200 ZI I 300 I 300 I I Total 51w, Peiair & MAnt 5,037 7,116 7,200 2,318 I 10,575 I 9,300 I 0 I r n ^ r 13 PROBDUIV6 DEPECfICtO OIf�R cRARCES & SERVICES 4316 Prof Services - Elect Insp 1984 ACTUAL 29,576 1985 ACTUAL 35,092 1986 APPROP 56,070 Y -TD 04-30-86 I LEFT FWIM 60,000 ICR RECC11D I 60,320 COMM AMPIN I I 4317 Prof Services - Bldg Insp 29,761 63,005 92,400 7,617 I 13,500 I 105,000 I I r 4321 Postage 400 3DO 307 100 I 350 I 300 I I r 4322 Teleptrne 171 15 230 1 I 300 I 270 I I 4332 Use of Persmsl Auto 670 724 400 238 I 4,000 I 1,500 I I 4333 Parking Fees 5 I 20 I 0 I I r 4341 El,ployunt Advertising 134 i I I i 4350 General Print & Biniirng 120 223 250 43 I 150 I 150 I I r 4360 Insurance 1,167 3,143 4,960 111 I 8,460 I 8,460 I I r, 4381 Automotive Equipment Repair 562 203 600 5 I 650 1 650 I I 4382 Other Equipment Repair 198 248 300 146 I 500 1 400 I I r 4386 G®umicatial Syst mont 717 579 400 173 I 800 I 600 I I r 4410 Miscellaneous 100 I 100 I 0 I I 4411 Cmferalxs & Schools 1,703 1,510 2,800 164 I 3,630 I 3,630 I I r 4412 Iles & Subsrriptions 225 190 310 10 I 380 I 380 I I r. 4413 Licenses/Permits/i'axes 11 12 80 168 1 250 I 250 I I r 4415 Reference hhterial 144 84 150 40 I 225 I 200 I I 4430 Other Contractual Service 150 I 500 I 0 I I n, !'+•" Total Other Dugs & Services 65,559 105,333 159,280 8,966 I 93,815 I 182,040 I 0 I r r 4560 CAPITAL CUILAY Office Fti nLMing & Equip 5,355 1,503 2,100 I 8,700 I 3,250 i I 4580 Ebbile Fquipment 9,077 11,000 9,932 I 37,500 I 15,500 I I r Total Capital Outlay 5,355 10,580 13,100 9,932 I 46,200 I 18;750 I 0 I r TOTAL AkMff THIS DIVISION 208,657 276,692 410,300 90,930 1 462,160 I 455,640 I 0 I CIVIL DEFENSE There is a recommendation by our Civil Defense Director to change the departmental name of Civil Defense to Emergency Preparedness which is more in keeping with airport disaster, semi -trailer spillages, natural gas line explosions and other types of community emergencies which may not relate directly to the defense of our community. Civil defense budget is consistent with budgets approved for 1984 and 1986. The most significant expenses include $1,910 for an annual maintenance contract to service all sirens and $4,600 for capital outlay which includes four (4) chairs for their command bus and $4,000 worth of radio equipment for emergency preparedness programs. Capital Outlay (4) Chairs (2) Mobil Radios (20) Pagers and Chargers Civil Defense 600 2,000 7,500 10,100 City Administrator Administration's Recommendation 600 4,000 4,600— Galeal Fund Detailed Breakdan of Bqe dituree by Amount 1987 Budget 1987 1987 1987 15 CDJIL DEMES 1984 1985 1986 Y -TD DEPT Mi COMM ACTUAL ACTUAL APPROP 04-30-6 BEUIhST BEOTfID ADYM •-. aRTLIES, REPAIR & MAW 4220 Operating Supplies - Gansal 83 200 16 I 200 I 100 I I �. 42' 1 Ebtor ELels 200 I 200 I 100 I I 4231 Fqu pnent Parts -150 I 200 I 100 I I Total S4,p, Repair & Eisint 83 0 550 16 I 600 i 300 I 0 i Ol}�R MMS & IFMCES 4350 0aiaal Printing & Bi di% 235 100 I 400 I 150 I I 4360 Iasis -m oe I 380 I 380 I I 4371 Electricity 180 160 200 45 I 200 I 200 I I r 4382 Other Fquipnmt Repair 1,240 1,896 1,910 605 I 1,910 I 1,910 I I r 4410 Miscellaneous 100 I 100 I 0 I I 4411 Cmferenoas & Scdlools 200 I 200 I 150 I I Total Otber Chrpy & Sr,,icrs 1,655 2,076 2,510 650 I 3,190 I 2,790 I 0 I r' CAPUAL CU11AY r' 4540 NedAnc 'y Fquip eot 3,100 I I i I r. 4560 Office Elsash & Fixtu 560 I 600 i 600 I .I 4570 OUer Fquip e t 51030 4,330 4,000 I I I I 4580 Mobile FquiMmt 48D I 91500 I 4,000 I I r,. Total Capital Outlay 5,510 7,990 4,000 0 I 10,100 I 4,600 I 0 I TOTAL (MM THIS DIVLSICN 7,248 10,056 7,060 666 I 13,890 I 7,690 I 0 I AMBULANCE The cost for ambulance service is 4 I•2b per capita using a current Met Council population estimate of 35,311. The amount budgeted, $44,420 is a direct payment to Divine Redeemer Hospital based on a four (4) year written agreement. The contract for this agreement began January 1., 1987 so next year's appropriation is for the third year of our four year agreement. Increases in the appropriation for ambulance service are based on population and a cost of living index factor. City Administr ,orr .9 M 16 Am3AANM cerw1al Rrxi Detailed .Fkr &ka of Fqer,dltwas by Aeoomt 1987 B. J&t 1987 1984 1985 1986 Y -T -D OPT ACTUAL ACTUAL APPBOP 04-30-86 FEWEST Onn MAR23 a SEMCFS 4431 Adxaame Savioe 28,373 33,088 37,920 31,804 I 44,420 I 44,420 I I Total 01:11 Grg9 d SwA,,a 28,373 33,088 37,920 37,804 I 44,420 I +4,420 I 0 I TOM AMIAff TILS DIVISION 28,373 33,088 37,920 3.1,8(4 I 44,420 I 44,420 I 0 I PUBLIC WORKS - ENGINEERING Personnel The Director of Public Works is requesting the addition of an Engineering Tech I for 1987. This position would be responsible for reviewing all site plans, building permit applications and other related construction that is considered within the community. Responsibilities would consist of reviewing lot surveys for sanitary sewer availability, driveway grades, lot grades and other related building issues. Also, this position would assist in increasing work load resulting from the growth, assist in monitoring water quality of ponds and assist, when time permits, surveying and inspection of public utility installations. Currently Public Works - Engineering is unable to assist the Building Inspection Department in the review of lot surveys and there have been several instances where homeowners have built less than 2' or 3' above the high water level the City detention pond, some homes have been built too low to pick up gravity sewer from streets and other related building experiences. The Director of Public Works is asking that the internship program be continued for that Department. Both the Engineering Tech and the continuation of the internship program have been reviewed and are recommended by the City Administrator. There are no other employment recommendations for this Department. The major expense in this Department for 1987 is the authorization of a street transportation plan. The City has authorized master plans for sanitary sewer, water, storm sewer and water quality including lakes and ponds located throughout the community. ,The last master plan to be considered is a street transportation plan which is estimated at $50-60,000. With the type of growth that Eagan will experience in future years and the need for more indirect source permits from the Minnesota Pollution Control Agency, EAW evaluations, and other state regulations, the availability of a master transportation plan would assist the City Council and City Staff in evaluating new development and processing it through the various agencies. There are many land use and zoning questions that are raised or presented to the City and the question regarding the impact of traffic patterns becomes an issue. A transportation plan would help resolve those concerns. Most of the other expenses listed under "other" are quite consistent with the previous years, with the possible exception of a watershed management assessment which is proposed for Black Dog and Gun Club Lake water management areas. That amount is estimated at $17,500. �2 Capital Outlay Personnel Proposed Administration's 1986 1987 ' Reco®endation Director of Public Works (1) 1 1 1 1 Assistant City Engineer 1 1 1 1 Supt. of Streets & Equip 1 1 1 1 Supt. of Otil.,& Bldgs. 1 1 1 1 Engineering Aide III 1 1 1 1 Engineering Tech I& II 2 2 2 2 Secretary 1/2 1/2 1/2 1/2 Clerk Typist 3/8 0 0 0 Engineering Interns 0 2,0 ) 20 ) 2 7 778— 8 1 2 —9-1 T2 1 2 9-172- (1) .Two positions 1/2 time each Other Other charges, including supplies, repairs and other services are consistent with amounts approved in past years. Increases are generally due to inflation and volume due to increased services. Capital Equipment Office Equipment: Including a desk, chair and computer table Other Equipment: Telephone station, drafting instruments, microfilm reader/ printer and computer equipment. Public Works Request 720 Administration's Recommendation 450 14,450 12,450 The,City Administrator reduced this amount by recommending that the computer equipment not be budgeted for next year. l\ City Administ ator AN Gau¢-al E1ad Detailed liaal¢k>xru of Zge iitures by Aooaat 1987 Budget 21 POBLIC 4D /EDpOIIMMC 1984 1985 1986 ACTUAL ACNAL APPROP PEIi`I M SERVICES 4110 Salaries & WWs - Regular 172,505 190,324 226,950 Y -T -D 04-30-86 63,120 I 1987 LEFT REl]= 263,430 1987 EGR REOTTD I 263,430 1987 OaUm ADOPIN I I 4111 Aaavod Leave Time 30,295 32,617 11,444 I I I I 4112 Overtire - Regular 758 3,863 2,098 I I I I 4130 salaries & loges - Temp 16,758 11,141 15,600 2,045 I 15,600 I 15,600 I I 4140 Aaslual Retire t, Benefits 25,910 28,166 27,210 9,949 I 31,410 I 31,410 I I 4150 Aceved IBerefits 21,785 21,855 26,220 7,345 I 26,670 I 26,670 I I Total Personal Saviors 267,011 287,966 295,980 96,041 I 337,110 I 337,110 I 0 I 1210 SUPPLIES, REPAIR & N4= Offloe Supplies 2,045 1,403 1,500 746 1 1,700 I 1,500 I I 4211 Printed Naterlal 198 58 300 105 I 500 I 400 I I 4220 Operating SVplies - Geral 3,944 1,542 5,100 175 I 1,800 I 1,800 I I 4-11 Roto Fuels 1,504 1,829 1,400 338 I 1,600 I 1,600 I I 424 Clothing & Personal Equip 196 I I I I 4230 Repair & Maint S4)plies 14 I I I I 4231 Equipmt Parts 177 923 200 535 I 600 I 600 I I 4232 Titus 45 73 I I I I 4240 Buil Tools 610 197 500 18 I 400 I 400 I I Total Supp, Repair & Ehint 8,537 6121 9,000 1,917 I 6,600 I 6,300 I 0 I r 21 PLELIC WOIdCi/ETP.,BE RD G 1984 1985 1986 Y -T -D' DEPT Ew CaDim ACNNL ACTUAL APPROP 04-30-86 EEQLE= REM44) AOOPIN r am Q4il?uf_5 & SERVICES 4310 Prof Services - Genal 2,226 I 1,000 I 1,000 I I r- 4312 Prof Services - mziraerg 13,526 10,763 57,000 1,966 I 62,000 I 57,000 I I 4321 Postage 351 350 350 142 I 400 I 400 I I .., 4322 Teleo 146 68 50 16 I 50 I 50 Z I r 4332 Use of Pa sa Auto 45 45 100 I I I I 4341 Em11oymt Advertising 796 I 200 I 0 I I r 4350 Caeral Print & Rm:Ung 95 630 2,000 12 I 1,000 I 1,000 I I r 4360 Insurarne 1,439 4,266 7,460 121 I 9,670 I 9,670 I I 4381 Aut®tive Fquip�t Repair 35 290 450 405 I 100 I 100 I I r r /1 4382 WF Fquipmelt Repair 338 299 400 103 I 400 1 400 I Z r 4391 land Rental 20309 I I I I 4393 Mad dna & Fq ip Rental 700 16 I I I I r 4410 %fsoell rvv, 196 750 I 150 I 150 I I r 4411 C nferelcaa & Srtwls 340 1,883 2,000 485 I 2,5'70 I 2,500 I I 4412 Dees & Skscriptions 834 744 800 135 I 800 I 800 I I r 4413 Licenses/Permits/Taxes 8 12 50 5,035 I 30 I 30 I I r 4415 Reference VateriaLs 82 142 100 I 200 I 200 I I 4430 OUContractual Service 970 1,187 1,000 I 4,600 I 4,000 I I r. 4433 Twing Qmrges 100 I 100 I 100 I I r, 4440 4hteished Mont Assmt I 17,500 I 17,500 I I Total WN Qxv & Saviors 21,427 21,379 72,010 10,745 I 100,700 I 94,900 I 0 I r r r r r r r r r 6' r r r. r r r r r r 21 PUBLIC CAPITAL OUTAY 1984 1985 1986 Y -TD EM M;R cali II, ACTUAL ACIAL APPEC& 04-30-86 RDJ= EFATPD AOOM 4550 Elardtlue 8 EYxts 1,000 I I I I 4560 OFfim B1nA&U g 6 Rjuip 19107! 7,965 9,430 6,367 I 720 I 450 I I 4570 Other 4dp=t 3,75 567 5,700 3,027 I 14,450 I 10,950 I I 4580 Mb6ile Wpmmt 10,000 10,085 I I I I Total Capital LLtlay 22p&2 8,532 26,130 19,479 I 15,170 i 11,400 I 0 I TOTAL XUW 'TOS DIVISION 319,777 324,098 403020 128,182 I 459,580 I 449,710 I 0 I STREETS AND HIGHWAYS Personnel Requests were presented for a full-time clerk typist and a full-time mechanics helper for 1987. The City Administrator is supportive of the full-time clerk typist position recognizing that increased work load, the addition of supervisory employees, the expanding fleet maintenance program and routine telephone calls, typing, distribution of permits, water meters, etc., has created a need for this position. Currently, there is one Clerk Typist/Secretary located at the Public Works Facility who handles both the water treatment and Public Works Maintenance Garage. This position will be allocated between parks, streets and water and sewer. A request was also presented for an equipment maintenance mechanic's helper to work under the supervision of the Chief Mechanic. There is an increased need for street maintenance personnel and the equipment to be serviced. Currently, maintenance is performed by Public Works Maintenance employees at the request of the supervisor and under the direction of the Chief Mechanic. Due to the number of manpower being requested and upon prioritizing new personnel for 1987, the City Administrator has eliminated this position for further consideration in 1987, however, anticipates the need for a permanent person in 1988 or 1989. Other There are several accounts that require explanation within the street department. Equipment parts preferenced as account number 4231 is the line item used for equipment repairs, such as dump boxes, frames, plows, plow wings and many other types of equipment uses. If our old snow plow/dump truck number 111 is not replaced, it will be necessary to increase this account by approximately $10,000 to provide for additional repairs. The next account number is for street maintenance materials number 4234 which are street maintenance materiels that are expended for curb and gutter repair, sand and salt, asphalt patch, gravel and crack filler. The following is a breakdown of the Director of Public Works request and the City Administrator's modification. Curb and Gutter repair Sand and Salt -Asphalt patch Gravel Crack Filler Public Works Administration's Request Recommendation 2,500 2,500 26,500 26,500 40,000 32,000 10,000 8,000 8,000 6,000 Electricity for street lighting, signal lights and lift stations accounts for $61,000 in total as proposed by the City Administrator. The last large item under Other Business is street repair proposed at $99,000 by both the Director of Public Works and the City Administrator. This is broken down as follows: seal coating, $63,000; striping, $8,500; dust control, $17,500; curb repair, $5,000 and street repair, $5,000. If the City Council authorizes the purchase of a cement mixer, the curb repair could be reduced or eliminated as an expense. Since the concrete mixture is $2,250 it would certainly be a cost effective capital outlay expenditure. G-7 Capital Outlay Dollars allocated under Capital Outlay do include a $70,300 debt payback for the new Public Works Garage and other items requested by the Director of Administration's Streets Recommendation Building Capital Outlay: Salt Storage Building 55,296 55,296 Maintenance Garage 15,000 15,000 Equipment Requests: Hot Asphalt Box 5,000 5,000 Computer Equipment for 25,000 13,000* fleet maintenance and gas pumps. Copy Machine 4,000 4,000 Other Equipment (including sand 55,000 The City Administrator blaster, hot air blower, chain is recommending that saws, etc.) the amount budgeted for equipment be reduced to $30,000 and the Public Works Director review what equipment will be purchased. * $13,000 for the card system for the gas pumps is not reflected in this budget but will be added into further budgets for review. Public Works, they are listed as follows: Proposed Administration's Personnel 1985 1986 1987- ""Recommendation Foreman 0 1 1 1 Maintenance Men 7 7 7 7 Maintenance Mechanic 1 1 2 1 Mechanic 1 1 1 1 Receptionist/Clerical 1 1 1 1/4 1 1/4 10 11 12 174-- T11 4 Other Street Department expenses include a variety of operating and general street maintenance costs. The number of street miles is expanding each year causing operation expenses to increase. These cost increases affect and include: 10 Streets and Highways Equipment Parts 40,000 Street Maintenance Materials 87,000 Utilities 66,000 Motor Fuels 28,500 C�&Ov � City Administrator a Administration's Recommendation 35,000 75,000 61,000 25,000 / Y] 1 s. -R General Elnd @tailm a akdow 1 of Zgenditurns by Ao t 1987 adget 1987 1987 1987 1984 1995 1986 Y -T -D DEPT Em OaRim ACTLX AMAL APPRP 04-30-86 ROXIST RE02M AOCY'1T1 PFFSMAL %KJICES 4110 Salaries & 4llges - Regalar 151,275 176,871 2751910 66,341 I 292,330 I 280,780 I I 4111 Aom xd Leave Tine 26,121 30,423 11,620 I I I I 4112 Overtime - Regular 6,992 12,585 18,000 5,203 I 25,000 I 5,000 I I 4130 adarios & 4bges - Temp 11,334 10,077 18,720 I 1 15,600 I 15,600 I i 4140 Aomod Ratix t Benefits 22,818 27,245 35,640 10,452 I 37,950 I 36,640 I I 4150 A=xed Mas; ^a Becefits 31,209 35,886 51,150 13,474 I 48,520 I 46,550 I I 500 .Total Personal Services 249,749 294,087 399,420 107,090 I 419,400 I 404,570 I 0 I 4210 aIPPLIES, EEPAIR & 'I= Office &applies 281 249 300 342 I 700 I 400 I I 4211 Printed Haterial I 250 I 50 I I 4220 Operating Supplies - G¢rral 11148 667 300 649 1 1,200 I 1,000 I i 4221 Ibtnr ELels 18,705 23,682 23,500 8,178 I 28,500 I 5,000 I I 4222 GIIsicants and Additives 1,951 7,666 2,2170 241 I 2,200 I 2,200 I I 4223 Cleaning Sipplies 238 401 300 191 I 600 I 600 I I 4224 Clothing & Pesonal Fquip 969 1,53 1,800 I 1,900 I 1,900 I I 4225 aW ilaterdaLv 1,912 1,319 1,500 277 I 1,700 I 1,600 I I 4226 Q1Emte3Ls & Oimiral Prod 140 I I I I 4230 Repair & Miint &wLies 1,021 2,210 500 163 I 2,200 I 2,000 I I 4231 Pquipamt Parts 35,246 42,347 30,000 12,473 I 40,000 I 35,000 I I 22 SfFFPIS & HIGUAYS 1984 1985 1986 Y -T -D DEPT WSP C:IYILTL I ACTUAL ACTUAL APPRY 04-30-86 Rif FETED ADOM 4232 Tiros 2,899 3,074 3,ODO I 3,000 I 3,000 I I 4233 aAlding Repairs 329 182 100, I 100 I 100 I I 4234 Street ,`hint Materials 36,593 38,590 60,000 13,663 I 87,ODO I 75,000 I I 4236 Signs & Stripirg Material 10,769 8,539 8,000 4,640 I 14,000 I 91500 I I 4240 s. ii Tools 404 1,376 2,000 210 I 2,500 I 2,500 I I Total SWIp, Repair & Maint 112,605 125,555 133,500 41,027 I 185,850 I 160,050 I 0 I 4321 OIIiEA CHAKES & I6MICES Postage 13 92 100 I 700 I 250 I I 4322 Telepl=l 920 934 1,300 Z76 I 2,230 I 2,230 I I 4333 Faricix Fees 3 I I I I 4360 1. 7,245 16,885 27,850 930 I 25,000 1 25,000 I I 4372 Electricity - St Liglts 13,285 14,653 15,000 4,696 I 17,500 i 17,000 I I 4313 Electricity - Sigral Ligits 14,106 15,892 16,000 4,176 I 19,500 I 18,000 I I 4374 Electricity - Lift Statim 21,830 19,632 23,000 3,853 I 29,000 I 26,000 I I 4379 Waste Removal 203 532 60D 165 I 1,200 I 1,000 I I 4381 Aut®tiw Equips t Repair 9,499 10,306 10,000 20236 I 10,000 I 10,000 I I 4382 outer FtPdpment Repair 2,743 3,367 3,000 566 I 3,000 I 3,000 I I 4383 PuildiW Repair 203 51 100 I I I I 4384 Street Repair 78,997 85,525 95,000 I 99,000 I 93,000 I I 4386 cammimtim Syst Naint 1,487 1,753 2,000 598 I 3,000 I 3,000 I I 4392 aildirg: Portal 6,033 14,146 8,400 5,478 I 6,000 I 6,000 I I 4393 Maminery & Fquipo t Rental 566 2,833 2,000 522 I 3,000 I 3,000 I I = - 22 SrFFM & HIG*VYS 4410 Misoell7 1984 ACIUAL 1985 ACTUAL _ 1986 APPICP 200 Y -T -D 04-30-6 50 I L1;PL [EMT 200 1.0 fig, mu I 200 OOfFdM ADXIN I I 4411 Cmferenes & Sr21001s 1,113 1,677 3,300- 1,436 I 34,000 I 3,400 I I 4412 Drs & Skswiptims 24 24 100 65 I 200 I 200 I I - 4413 Li�/Pervits/Ta 33 17 573 I I I. I 4415 Pefwence M3teria13 101 46 100 I 100 I 100 I I 4430 Ottley Cmtractual Service 3,002 5,884 1,800 112 I 19,100 I 19,100 1 I _- 4433 Towing Qsrges 215 85 300 40 i 300 I 300 I I Total OUow Qrgp & Services 161,618 194,337 210,150 25,712 I 273,030 I 236,780 I 0 I 4520 CAPITAL Q11LAY Building`' 50,000 I 70,300 I 70,300 I I N 4530 Otter Tmlxwem nts 3,090 6,490 31,500 7,507 I 7,500 I 7,500 I I - i' 4531 Spec Assess on City Property 22 73 I I I I 4510 M-hirl y Fquipm-t 4,8% 4,266 I 5,000 I 5,000 I I r 4560 Office Rvnish g & Fquip 160 800 656 I 29,000 I 4,000 I I r 4570 Ottrr Fquipwnt 337 16,474 I 55,410 I 30,000 I I 4580 Mobile Fquipmlt 1,550 9,733 105,000 9,926 I 310,000 I 200,000 I I Total Capital Qrtiay 10,055 37,036 187,300 18,099 I 477,210 I 316,800 I 0 I r r^ 4710 THAISFFM P�t Trwigfer 50,000 I I I I /-, Total Tteasfe 0 50,000 0 0 I 0 I 0 I 0 I C. r r TOTAL AMMff TRS DIMICN 534,027 701,015 930,370 191,978 I 1,355,490 I 1;118,200 I 0 I PARKS AND RECREATION Personnel The Director of Parks and Recreation is proposing status changes for two (2) positions in the department. The first is that the 1/2 time Recreation Supervisor position be made into a full time position, due to the increase in activity that has taken place. The second status changes that for the Landscape Architect/Parks Planner to continue as a full-time position which is now scheduled to sunset"June 30, 1987. With the increased facilities, active recreation areas and public requests for new scheduled activities it is recommended that the 1/2 recreation supervisor be expanded to a full time position. Actually the adjustment will be approximately 10 hours per week or the addition of a 1/4 position. The Landscape Architect/Parks Planner position is currently funded under the 1984 bond fund. The position was originally created to handle only the work associated with the 1984 bond referendum/park development. According to the Director of Parks and Recreation a significant amount of time has been spent on development activities within the City requiring preliminary planning and park dedications by this individual. Departmental and City operations outside the scope of the 1984 bond referendum have consumed between 30% and 50% of this individual's time. He has coordinated landscape plans for the water treatment plant, City Hall and other City wide activities. With the amount of neighborhood parks and other park development, as reviewed in the Capital Improvements program, it is recommended that the Landscape Architect/Park Planning position be continued beyond the sunset date of July 1, 1987 and converted to full time employ at that time. In the future, the City can allocate dollars from a park referendum to subsidize this position if a new park development and acquisition referendum is approved in 3-5 years. The City Administrator is recommending the 1.25 position as proposed by the Parks and Recreation Director. The only other personnel request would be a 1/4 allocation towards the clerk typist that was proposed and discussed under the street budget. Other There are some significant changes proposed within the Parks and Recreation Budget. These changes are due to the ever increasing active playground and recreational fields that are maintained by the City as well as new facilities that are being added in various parks during 1986. The first significant addition is a new account entitled Turf Maintenance Supplies which is account 4227. This new account combines all fertilizers, pesticides and herbicides into one account. The Park Department has calculated the amount of fertilizer required for all city parks, please see attachment, and feels that this program is essential to the long term health of the City park plans. The total acres to be fertilized are 571. `13 The second item which is also a new account is for Street Maintenance Materials, account number 4234 which is estimated at $54,500. The Director of Parks and Recreation is proposing that a four year program for seal coating trails, hard courts and parking lots be implemented in 1987. The City's risk management officer and insurance agent, Mr. Bruce Medvik stated that City wide trails that are not properly maintained is one of the highest levels of exposure to a community. Many of our trails are breaking up and the potential for an accident by a jogger, hiker or bicyclist is a concern to this department. The professinal services for our instructors has increased to $35,545 which is account 4319. Though the instructors in certain programs are an expense to the City, the City also collects revenues for these programs and for a copy of the proposed programs to be offered in 1987, refer to the attachment. Increase the printing and binding request is the result of the desire to expand the eight month calendar to twelve months and the printing of a trail brochure. Capital Outlay The capital outlay requests for the Parks Department is as follows: Department Administration's Capital Request Recommendation Parks share of Maintenance Garage 15,000 15,000 General Building Improvements 6,000 Office furnishings (desks, 2,590 The City Administrator has chairs, etc.) evaluated the Capital Bed knife sharpener 2,400 Outlay requests for Parks Hand mowers/week trimmer 850 Fertilizer spreader 1,900 and Recreation and feels Replacemnt Reels - 7 10,000 that the equipment reques- Shop equipment 5,000 ted is justified. An on Top Dresser 5,100 going problem of working H.P. 150 5,300 � �'S DO with growth management pro 35 mm Camera 385 jections is the difficulty Aerification equipment 5,800 in funding all budgetary requests and, therefore, Mobil equipment: as a means to balance the Truck replacements (2) 38,000 budget and minimize the Groundmasters (3) 35,000 need for equipment Vehicle (new) w/radio 12,100 certificates, approximate - ly $37,000 was eliminated 131,435 from Capital outlay and should be reviewed by the Director of Parks & Recreation to determine which items should be re- duced. Ti y J Personnel 1985 1986 1987 Recommen Parks Director .9 .9 .9 .9 Superintendent of Parks 0 1 1 1 Landscape/Planner 0 0 1 1 Intern 1 1 1 1 Rec. Supervisor 1 1 4/5 2 2 Foreman 1 1 1 1 Maintenance Men 6 7 7 7 Secretary .5 .5 .5 .5 Clerk/Typist .25 1 1 1 10.65 14.2 15.4 15.4 City Admini r rator 9S - General llmd - DaWled BreakJom of EYp tures by Aava,t - 1987 3,tet 31 PAW AND FECREATICN 1984 1985 1986 ACUAL ACTUAL APPROP PFRSam SERVICES 4110 a]arlcs & Wages - Pegilar 192,124 219,329 312,070 Y -T -D 04-30-86 79,261 I 1987 DEPT REQIgSP 364,040 I 1987 I ;R 11ECU41D 364,040 1987 cakc➢. ADQPTN I I 4111 Awxued Leave Time 32,915 38,259 14,512 I I I I 4112 Overtime - Regular 5,228 6,953 6,000 5,484 I 8,000 I 8,000 I I 4130 Salaries & Wages - Temp 44,697 61,690 66,620 14,858 I 102,460 I 102,460 I I i- 4131 Overtime - Teop 28 I 500 I 0 I I r' 4140 Acnz xd Retirement 8e1efIts 30,470 35,610 45,640 13,781 I 51,030 I 51,030 I I 4150 Aemo[.d r.,e,,.,,,,.o Ralefits 31,485 36,349 45,050 . 13,969 i 46,360 I 46,360 I I Total Personal Services 336,919 398,190 475,380 141,893 i 572,39D I 571,890 I 0 I r � r 4270 smPLZFs, RFrau1 & ruTlar Office 'Awlies 829 1,088 800 193 I 1,300 I 1,000 I I r 4211 Printed Material 101 162 150 37 I 350 I 1,50 I I 4220 Operating 94lplies - General 4,171 6,424 3,500 773 I 4,000 I 4,000 I I r 4221 4btor Rhels 91502 11,733 12,000 3,163 I 15,000 I 14,000 I I r. - 4271 Lubricants and Additives 1,286 1,633 1,350 246 I 2,000 I 1,800 I I 4223 Cleaning Sglplies 199 545 350 180 I 2,500 I 2,000 I I r 4224 Clothing & Personal Fquip 1,341 1,328 1,500 Z72 I 2,150 I 1,800 I I r. 4225 Snap materials 416 541 500 103 I 800 1 800 I I 4226 a�dcaiy & Q miral Prod 960 1,533 2,000 I I I I r 4227 T1rf Nnt S4lplies I 38,700 I 35,000 I I c 4230 Repair & Maint Supplies 1,170 1,285 3,000 355 I 3,800 I 3,000 I I 4231 Fqu#p mt Pmts 13,216 8,377 8,500 11798 I 10,500 I 9,500 I I r' 4232 Tire 7,764 883 1,000 242 I 1,000 I 1,000 I I 4233 R'+1ntng Repairs 617 Z75 1,000 88 I 4,000 I 1,000 I I - 31 PAM AND FZECREATICN 1984 1985 1956 Y -TD EEPT FUR CMNM ACTUAL ACTUAL APPFOP 04-30-86 REQUEST FEM+D AD TN ^ 4234 Strut. Faint Fatadals 64 I 54,500 I 51,500 I I ., 4235 landscape Nater & Sipp 7,846 12,576 11,500 5,092 I I I I 4236 Signs & Striping haterial 1,610 3,082 2,000 695 I 6,000 I 4,500 I I " 4237 Recreation Fquip AWlies 9,595 10,077 13,050 1,160 I 16,000 I 16,000 I I 4238 Athletic Field applies 7,371 10,583 13,300 432 I 8,000 I 8,000 I I 4239 Paths & Play -Area Sglplies I 7,000 I 7,000 I I 4240. Sm11 Teck 622 1,502 800 38 I 2,500 I 2,500 I I .... Total SW, Repair & Faint 62,676 73,691 76,300 14,873 I 180,100 I 167,650 T 0 I OTHER aiaH 5 & SEMCES 4310 Prof Services - Gala -al 2,942 2,Z12 2,500 1,336 I 5,800 I 3,500 I i 4318 Prof Services - Medical 333 I I I I 4319 Prof Services - Instructors 20,481 23,303 29,600 4,960 I 35,545 I 35,545 I I 4321 Postage 993 641 1,000 357 I 1,900 I 1,000 I I 4322 Telepfocne 1,731 1,792 2,000 507 I 3,950 I 3,950 I L j 4332 Use of Personal Auto 864 1,468 1,200 124 I 1,800 I 1,800 I I 4340 C oral Advertising. 25 10 I 500 I 500 I I 1 4341 ETnpiny=nt Advertising 396 35 I 200 I 200 I I 1 4350 General Print & Binding 3,414 3,608 3,500 I 6,400 I 6,400 I I 4360 I� 5,282 14,154 25,990 708 I 23,320 I 23,320 I I ( 4371 Rlectr9 ty 3,628 7,658 4,500 2,118 I 11,500 I 10,000 I I j' 4376 Gas Savioe 1,606 1,833 2,800 604 I 2,900 I 2,900 I I 4377 Heating OLl 1,414 1,750 296 I 1,750 I 1,750 I T r 4379 waste Pe®ral 306 722 600 165 I 900 I 900 I I ( 4381 Automotive Fquip=t Repair 4,264 2,843 3,500 84 I 4,800 I 4,500 I 4382 Otter Fquiplmt Repair 574 3,583 800 159 I 1,500 I 1,500 I I f 4383 Bindings Repair 510 51 3,000 I 7,000 i 3,000 I I i- 4385 Land & L3ndsaping 594 I I I I 31 FARE AND RECHEATIW . 4386 C`oum {cation Syst Ehint. 1984 ALIUAL 764 1985 ACIM 921 1986 APPROP 1,000 Y -T -D 04-30-86 255 I IEPT RFtQ= 1,000 PGR RF(XI.44) I 1,000 COMM ADcpTd I I 4392 9iildirg Petal 295 780 2,000 1,270 I 3,850 I 3,500 I I r 4393 bUrlainer,y & Fquiplt Rental 332 855 400, 15 I 1,400 I 1,400 I I 4410 Mtsoall� 90 306 400 15 I 700 I 7OD I I 4411 Conferences .& Srtnola 1,699 2,608 2,500 1,205 I 4,270 I 4,270 I I 4412 Drs & sntscriptions 275 258 350 470 I 725 I 725 I I 4413 Licenses/Permits/faxes 13 26 50 52D I 500 I 500 I I 4415 Refereire Fateriala 13 238 150 69 I 4Zj I 400 I I 4419 Tax Forfeit Writeo 7 I I I I - 4430 Other Contracbal Service 12,186 16,751 19,770 5,605 I 22,600 I 18,000 I I Total OU1 ❑lrgs & Services 62,690 89,027 109,360 20,842 I 145,235 I 131,260 I 0 I a` 4520 CAPITAL OU11AY Wildisps 11641 I 15,000 I 15,000 I I 4530 OU1er Lpov is 1,641 I 6,000 I 6,000 I I 4550 Elmriture & FSxtnne 1,000 594 I I I I 4560 Office -Rzni dng & Fqu p 5,627 646 2,240 762 I 2,590 I 2,200 I I r 4570 Other Equipn?rnt 2,684 5,072 6,930 1,393 i 36,745 I 29,700 I I 4580 Pbbile Fquipunt 3,466 35,778 91,500 79,836 I 85,100 I 50,000 I I Total Capital Qitlay 12,777 45,322 100,670 81,991 I 145,435 I 102,900 I 0 I r 4710 TRAZFERS Pe1m3r1ait Transfer 50,000 I I I I Total nrarzfeis 0 50,000 0 0 I 0 I 0 I 0 I / 4840 OMER Mar^mrdise for Resale I 1,000 I 1,000 I I r +v'*" Total Otis 0 0 0 0 I 1,000 I 1,070 I 0 I TOTAL ANDWP THIS DIVISIW. 475,052 656,230 761,710 259,599 0 I 1,044,160 I 974,700 I 0 I PROPOSED 1987 FERTILIZATION PROGRAM EAGAN PARKS & RECREATION DEPARTMENT J $fir 1 AREA ACRE SPRING SUMMER FALL POUNDS Rahn 27 24-4-12 24-4-12 10,800 3,812. 8-4-24 7,344 1,450. Cedar Pond /Z 4 24-4-12 24-4-12 1,600. 544. 8--4-24 1,088. 215. Meadowlands -21� 12 24-4-12 24-4-12 4,800- 1,694- 8-4-24 3,264. 644. City Hall/S nnn✓ Library /L,S 5.5 124-4-12 24-4-12 24-4-12 3,300.-/ 1 165. Northview led 26 24-4-12 24-4-12 10,400. 3,671. 8-4-24 7,072. 1,396. Walnut Hill -?3 11 24-4-12 24-4-12 4,400. 1 553. 8-4-24 2,992. 590. Goat Hill 30 10 24-4-12 24-4-12 4,000, 8-4-24 2,720 537. Trapp Farm 77 9 24-4-12 24-4-12 3.6nn I 97n 8-4-24 2.448. 483. Fish Lake ? 1 24-4-12 24-4-12 400. 136. 8-4-24 27 O'Leary /n,C 3.5 24-4-12 24-4-12 1,400. 576. 8-4-24 952.' 188. Quarry 10 24-4-12 24-4-12 4,000 1,412. 8-4-24 2,720. 537. Pilot Knob s 5 24-4-12 24-4-12 2,000 7nr 1,360. 269. 3 l S .Blue Park 8-4-13 3,128- 1 0do. 353. 8-4-24 1,360. ✓ 269. Public Works Building 2 24-4-12 24-4-12 272. Evergreen 6 21-2-20 21-2-20 2,400. 776. Cinnamon Ridge /0 5 24-4-12 1,000. 353. 8-4-24 1,360. 269. T'f 4 Ir ACRE SPRING SUMMER FALL POUNDS COST Woodhaven 7 24-4-12 1,400. 476. 8-4-24 1,904. 377. Pire Administration Z 1 24-4-12 200,,/ 68. 8-4-24 272. 39. South Oaks (a 5 24-4-12 24-4-12 2,000. 706. Rid ecliff 34. 17 23-27.20 21-2-20 6,800. 2,203. Oak Chase 3 24-4-12 600. 204. 8-4-24 816. 161.. Reservoir on Cliff 4� 3 24-4-12 600. 204. 8-4-24 816. 161. Blue Cross Soccer 7 3.5 24-4-12 700. 238. Fields 8-4-24 952. 188. - Hi hview 6 8-4-24.. 1,632. -.-- 293,.. River Hills 4 8-4-24 1,088. 215. Carnelian 6.5 24=4-12 1,300. 442. Blackhawk 4.8 8-4-24 1,305. 258.' Lakeside 1 24-4-12 200. 68. Lexinaton 3.5 24-4-12 952. 188. Country Home 4.5 21-2-20 900. 291."-' Burr Oaks 2 24-4-12 400. 136. Carlson Lake 1.5 24-4-12 300. 102. Well Site 1 8-4-24 272. 55. TOTAL shstEr^, 232. 36 979. ToTA�. A«LS rtrliu t� 7i1.3 .. SO PROPOSED EXPENDITURES FY 1987 BY RECREATIONAL PROGRAM a SUMMER IN THE PARK 4130 Temporary part-time salaries $ 14,950 4237 General Supplies - Crafts 1,500 4237 General Supplies - Equipment 400 4237 General Supplies - Other 300 4430 Contractual Service - Buses/Field Trips 2,750 4319 Contracted Services - Artistic Inst. 1,500 TINY TOTS 4130 Temporary part-time salaries 3,000 4237 General Supplies - Crafts 600 4237 General Supplies - Equipment 500 4319 Contractual Services - Instructors (approx. 12 sect.) 7,500 4430 Other Contractual Services (Field trips) 300 WARMING HOUSE PROGRAM 4430 4130 Temporary part-time salaries 15,900 4237 General Supplies 250 4392 Rental - trailers 3,000 PLAY WAMN 4130 Temporary part-time salaries 1,250 4237 General Supplies - Crafts 150 4237 General Supplies - Equipment 165 4237 General Supplies - Other 35 4430 Other contractural services - (Field trips) 200 REC-T-HALL/JUGS BASEBALL 4130 Temporary part-time salaries 800 4237 General Supplies 525 DOG OBEDIENCE 4319 Contractual Services 675 4237 General Supplies 50 DANCE/MOVEMENT 4130 Temporary part-time salaries 2,350 4430 Contractual Service 125 4237 General Supplies 200 SPECIAL EVENTS/SEMINAR/TRIPS & TOURS/WED. CONCERTS WINTER WEEKEND 4319 Contractual Service 200 4237 General Supplies 300 4430 Contractual Service - Entertainment 2,000 is Proposed Expenditures FY 1987 Page 2 GOLF LESSONS 4319 Contractual Service - Instructor 400 4237 General Supplies 300 TENNIS LESSONS 4319 Contractual Service - Instructors 1,000 4237 General Supplies 375 CROSS COUNTRY SKI 4430 Contractual Service 4319 Contractual Service - Instructor 300 4430 Contractual Service - Equipment Rental 300 BROOMBALL LEAGUE 4319 Contractual Service - Officials 1,500 4237 General Supplies 200 4430 Contractual Service (sanction) 350 WOMEN'S SOFTBALL LEAGUE/TOURNAMENT 4319 Contractual Service (Officials) 2,250 4237 General Supplies 1,200 4430 Contractual Service (Sanction, state fees) 1,000 MEN'S SOFTBALL LEAGUES/TOURNAMENT 4319 Contractual Service (Officials) 9,500 4237 General Supplies 5,000 4430 nno nr Contractual Service noono (Sanction, state fees) 2,500 4319 Contractual Service 0 TEENS (FRIDAY FUN) 4130 Temporary part-time salaries 550 4430 Contractual Service 1,000 COUPLES KITTENBALL/CO-RECREATION 4319 Contractual Service 1,800 4237 General Supplies 1,400 4430 Contractural Services (Sanction fee) 200 VOLLEYBALL 4319 Contractual Service (Officials) 800 4392 Contractual Rental 250 4237 Supplies 100 Proposed Expenditures FY 1987 Page 3 BOWLING 4319 Contractual Services ICE SKATING 4319 Contractual Services BASKETBALL LEAGUE 4319 Contractual Service (Officials) 4237 General Supplies 4430 Contractural Services - Sanction fee SENIOR CITIZENS PROGRAMS 4430 Contractual Service 4237 General Supplies COMMUNITY ROOM 4319 Contractual Service 4237 General Supplies FUN RUN 4237 General Supplies TOUCH FOOTBALL 4319 Contractural Services (Officials) 4238 General Supplies FALL SOFTBALL/MEN & WOMEN 4237 General Supplies 4319 Contractural Services (Officials) AFTER SCHOOL 4237 Supplies 4319 Contractural Services - instructors 250 50 1,200 350 300 1,000 300 500 100 200 550 100 400 1,550 300 1,000 Proposed Expenditures FY 1987 Page 4 EDUCATIONAL PROGRAMS - SEMINARS & HELPS 4237 Supplies 4319 Contractural - Instructor/leaders ADULT SOCCER - TRI -CITY LEAGUE 4237 Supplies 4319 Contractural - Services "OTHER PROGRAMS" - ARCHERY, BIKE TOURING,ETC. 4237 Supplies 4319 Contractural SATELLITE RENTAL 4430 All recreation programs/July 4th 1987 - TOTALS 4130 Temp/Seasonal Salaries 4237 General Supplies 4319 Contractual Services (officials, etc.) 4392 'Rental 4430 Contractual Services 4430 Satellite 0 100 200 100 1,320 500 1,500 6,000 38,775 0), 16,000 35,545 Gt .1 3,250 1 11,025 6,000 O 1987 REVENUE PROJECTIONS DEPARTMENT OF PARKS & RECREATION PROGRAM 1986 BUDGETED RE -ESTIMATED 1986 PROJECTED 1987 Tiny Tots $7,200 $7,200 $7,800 Dog Obedience 600 615 600 Cross Country Skiing 450 500 450 Tennis 725 1,200 900 Golf Lessons 450 620 500 Steer In The Park 1,800 1,200 1,900 (Playwagon) - 0 - - 0 - 200 Dance 1,250 760 600 Rec T -Ball (Jugs) 500 750 500 Broomball 1,700 2,000 2,000 Volleyball 500 - 0 - 500 Men's Softball/ 16,500 18,750 19,000 Tournaments Women's Softball 4,000 5.500 5,000 Basketball 500 1,500 1,850 Kittenball 1,500 2,200 1,500 CPR 100 - 0 - 100 Bowling 150 - 0 - 100 Trips, Tours, Events 500 2,000 1,000 Senior Citizens 400 - 0 - 400 Teen 300 500 500 Ts Fun Run - 0 - 300 400 Touch Football League - 0 - - 0 - 700 Fall Softball League - 0 - - 0 - 3.000 After School Programs - 0 - - 0 - 1,300 Education Programs - 0 - - 0 - 350 Adult Soccer League - 0 - - 0 - 1.600 New Program Development - 0 - - 0 - 3,000 Community Room 100 100 100 Rentals (gehne House, Bits) 6,000 4,500 6,000 Concessions Re Sale - 0 - - 0 - 1,000 TOTALS: $45,225 $49,895 N ... TREE CONSERVATION Personnel The tree conservation programs for 1987 is quite similar to the reforestation activities and maintenance coordinated by the department in previous years. The Director of Parks and Recreation would like the title and description of this departmental budget to include the word "forestry" preceding "tree conservation." The reason is the City's movement away from Dutch Elm and Oak Wilt disease detection and a movement toward forestry and tree maintenance. As an example, the City has now developed a tree nursery program that includes 1,000 nursery stock. In 1986, the City planted between 350 and 400 trees and shrubs in new and existing parks. Our forestry operation has included the assistance of many volunteer groups such as the 4 H project that was conducted at Cedar Pond, local boy scout groups doing planting and spring clean-ups as well as the development of long-range planning goals. The only personnel request is to continue the use of temporary employees in the Forestry Department and a request was made by the Parks and Recreation Director for $8,000 which is an increase from $4,200 in 1986. The City Administrator has reviewed the request and is recommending a $6,000 for part-time personnel. Other Changes categorized as other indicate a slight decrease from 1986 to 1987. Capital Outlay Administration's Tree Conservation Recommendation Tree 8,000 8,000 Mobil Equipment 4 x 4 Pickup 13,000 13,000 and Stump Grinder Proposed Administration's Personnel 1985 1986 1987 Recommendation Park Director .1 .1 .1 .1 Tree Inspector 1 1 1 1 Total 1.1 1.1 1.1 1.1 City Administrator M Geral Fund Detailed awWown of Bpe clitures by Amount 1987 EAxlget 32 TREE 024EEWATICN 1984 1985 ACTUAL ACTUAL PERSUM aNICES 4110 Salarlea & Wages - Regular 11,733 9,581 1986 APPROP 29,440 Y -T -D 04-30-86 2,716 I 1987 DFPT FEQhM 28,170 1987 MR REDa+4U I 28,170 1937 07IFiCD. ADCPIN I I 4111 Amwd Leave Tim 1,796 1,545 415 I I I I 11112 Overtim - Regular 41 1,012 I 1,000 I 800 I I 4130 Salaries & Pages - Tap 69 1,029 4,200 I 8,000 1 6,000 I I 4140 Aant3d Retir,arent Rauelits 1,657 1,510 3,840 3B2 I 4,240 I 4,240 I I 4150 Acrsved Insurance Benefits 1,861 1,575 4,290 429 I 4,070 I 4,070 I I Total Personal Services 17,157 16,282 41,770 3,942 I 45,480 I 43,280 I 0 I 4210 SCPPLIES, REPAIR & WLW Offioe Supplies 17 50 I 50 I 50 I I 4220 Operating Supplies - General 340 386 250 I 400 I 400 I I 4221 Motor Elrzis 944 768 950 254 I 1,000 I 1,000 I I 4222 Lubricants arxi.Additives 50 I 50 I 50 I I 4224 Clotaing & Persmal Fquip 34 50 I 2W I 100 I I 4229 G=nzdmtim System Parts 50 I 100 I 100 I I 4230 Repair & Faint Sipplies 50 I 100 I 100 I I 4231 Fqulp -t Parts 7 95 IDD 72 I 200 I 100 I I 4235 Landscape Fater & Stop 1,020 100 I 1,000 I 800 I I 4236 Signs & Striping Natalal 661 500 I 100 I 100 I I 4240 Stull Tools 10 116 80 5 I 200 I 200 I I a Total Supp, Repair & Faint 2,321 2,077 2,230 331 I 3,400 I 3,0W I 0 I 32 = 024EETNATION 1984 1985 1986 Y -T -D DEPT nai COLN= AMAL ACNAL APPBOP 04-30-86 REQ= RFSS144) ADOM Om MACES & Sc7MCFS r 4310 Prof Saviors - Oalaal 20 I I I I r' 4321 Postage 7 50 I 50 I 50 I I 4350 General Print & Binding 400 I 400 I 400 I I 4360 Inwuanoe 240 506 1,700 I 1,060 I 11060 I I 4382 Other Fquipwnt Repair 56 50 I 50 I 50 I I 4385 Lad & Laniscapin6 3,590 I I I I r 4393 Nadrinery & Fquipaent Rental 546 50 I 200 I 200 I I r, 4410 Mismll-.e..p 8 100 50 I 50 I 50 I i 4411 Gmfereces & Sdnols 20 100 I 100 I 100 I I r 4412 Dm & &bscriptions 50 I 50 I 50 I I t^ W13D OU1 Contractual Service 50 I I I I Total Oder Ovps & Saviors 311 4,832 2,450 0 I 1,960 I 1,960 I 0 I CAPTrAL CUD.AY r 4530 Other Implovemalts 7,485 6,796 ?,ODD I 8,000 I 8,000 I I - 4580 MbbLle Fquip=t 10,300 I 17,9DO I 17,900 I I Total Capital Oatlay 7,485 17,096 7,000 0 I 25,900 I 25,900 I 0 I r, TOTAL AMBT THIS DIVISION 27,274 40,287 53,450 4,273 I 76,740 I 74,140 I 0 I r' r, r r:, CONTINGENCY The contingency fund is estimated at $177,691. It is the recommendation of the City Administrator to continue budgeting a contigency account. A part of these dollars should be set aside for comparable worth adjustments that will be made in 1987. Other uses could be determined by the City Council as we proceed through the budget process. Cit Q City Administrat .e I I 9L2'289'L I S14'O88'B I QB &o% 000'002'9 S5.L'6hL'S LE6'OLE'h affo lvalm Imaw 7VIa . I 0 I L69'LLL I 0 I 0 OS6'28 0 0 NOIS7m sm Imow 7VOAL I 0 I L69'LLL I 0 I 0 056'28 0 0 �Aq Tewi xx I I 169'LLL I I 0 OS6'28 0 0 mad cq. AVU-U 02Lh oa�Lt NId70V WC032 Lllq l 98-OE-W d alw 'IVfLL7V 7guov 7IIdri7 Hm 3,333 0-17E 986L 5961 h861 1� Lfi L86L /.861 L861 _ 788PrG L861 7La—V F4 --m7r7TF-d-xS3 Jo -gnm-B BBRmao PLru TUBO R e , WK DESCRIPTION GENERAL FUND: OQMPAR IVE SI)<MARY OF REVENUES 1984 1985 1986 4-30-86 1987 1987 PUBLIC ACTUA[. ACTUAL BUDGET Y.T.D. ESTIMATE REVISED HEARING TAM 2,542,723 2,738,983 3,161,450 46,067 4,367,686 LI(EIM 55,386 66,169 59,030 14,377 68,140 PERMITS 435,469 914,181 677,850 276,021 783,120 INTERGOVERNMENTAL REVENUE 904,463 1,045,325 1,194,800 18,653 1,324,170 Clam FOR SERVICES 209,096 471,380 496,380 141,288 434,400 RECREATION CHARGES 38,222 47,760 39,230 35,536 56,750 FINES AND FORFEITS 78,008 92,560 90,000 20,156 95,000 MISCELLAtDCs REVENUES 58,375 145,247 50,660 5,195 73,900 PROGRAM REVENUES 388,295 526,303 430,600 112,042 479,050 TOTAL GENERAL FUND 4,710,037 ----------------------------=------------------------------------------------------- ----------------------------------------------------------------------------------- 6,047,908 6,200,000 669,335 7,682,216 0 0 RUM 4,375,580 5,180,000 5'A ADMINISTRATION PPrannnPl During 1985 the position of Administrative Assistant which is occupied by Jon Hohenstein was created with a sunset provision of December 31, 1986. The City Administrator's office is responsible for the development of legislative policy and coordinationof all legislative/city council activities as well as the day to day administration of the City. In addition to coordinating the day to day operations of all departments, there are a number of other administrative issues that are coordinated through this office. Each of these issues branch out to several other categories requiring administrative review and action. One example familiar to the City Council is the Management By Objective coordination. For a copy of the abbreviated list of administrative issues, refer to the attachment. The need for continuing the Administrative Assistant position that is currently occupied by Mr. Hohenstein is essential. The City Administrator will further discuss the responsibilities of each administrative assistant as a part of the overall management plan at a budget workshop session. There is a new position requested for 1987. The position is meant for a management information service coordinator or what could be classified as a data processing coordinator. The City has purchased computer equipment during the past three (3) years and is proposing more equipment in 1987 and in future years. In order to properly train, program and fully utilize all equipment throughout departmental operations, the staffing of a data processing coordinator or management information services coordinator is being requested. Since personnel administration is coordinated by this department, all employment physicals and employment advertisements are included in this budget. Other Due to a busy schedule in 1986, the City, to date, has been unable to coordinate a work session with Lyle Sumac. There is a budgetary allocation for this type of workshop and training in 1987 and further dollars budgeted for expanding team management training for all departments. Several organizations are included in the dues request for 1987 and they are as follows: League Building Fund 968 League of Minnesota Cities 8,035 AMM 3,680 N.O.I.S.E. 750 Citizens League 30 I.C.M.A. and Other Management Groups 800 Metro Caucus 100 Capital Capital Outlay Office Equipment office desk and table) Department Administration's Request Recommendation (including table and chair, 3,350 chair, bookshelves and computer Computer Equipment (one computer and printer) 6,500 3,050 6,500 Under contractural services is a $10,590 allocation for the Municipal Legislative Commission, $1,650 for Human Resources, $1,500 for the Fourth of July and $5,400 that includes monies for the following: compost, $800; airport noise, $100;. economic development, $3,500; solid waste, $1,000. It is anticipated that there will be some dollars expended in each of the above operations in 1987 and. the City Administrator can explain further what the expenses are at the budget meeting. Proposed Administration's Personnel 1985 1986 1987 Recommendation City Administrator 1 1 1 1 MIS Coordinator 0 0 1 1 Admin. Assistant 2* 2* 2 2 Admin. Secretary 1 1 1 1 Admin. Intern 1 1 1 1 Pool -Clerk Typists 1 5/6 1 5/6 1 5/6 1 5/6 6 5/6 6 5/6 7 5/6 7 5/6 * A second Administrative Assistant was created in June 1985 and will sunset December 31, 1986. City Admini rator 1987 DATA PROCESSING BUDGET Department Equipment Administration HP -150 Hard Disk Drive Printer Computer Furniture Finance Multiplexor Upgrade Maintenance Costs Plann' & Zoni HP -150 2 Software Police Operations Cost for POSSE CRT Work Tables @$250 (3) Printer Stands @225 (2) Accoustical Shields @$480 (2) HP -2392A Terminals 01,130 (2) HP -150 Maintenance Costs (#4382) Fire Software (#4415) Protective Inspections Computer Computer Table Computer Printer Public Works/Engineering Computer Table Software Programs @$500 (3) IBM PC C6mputer Strnetn PC and Software Parks & Recreation HP -150 Computer & Printer Computer Table Total i9,4 Department City Head Administrator Request Recommendation $2,860 $2,860 1,040 1,040 2,600 2,600 300 300 2,500 2,500 5,170 5,170 17,000 6,800 2,300 9,730 9,730 750 750 450 450 960 960 2,260 2,260 3,820 3,820 1,240 0 2,600 2,600 3,300 3,300 450 450 1,700 1,700 270 270 1,500 1,500 2,000 0 12,000 0 5,300 5,300 300 300 $80,100 $56,960