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01/12/1989 - City Council RegularMEMO TO: HONOWLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1989 SUBJECT: AGENDA INFORMATION FOR JANUARY 17, 1989 CITY COUNCIL MEETING After approval is given to the January 17, 1989 agenda and regular minutes for the January 3, 1989 City Council meeting, the following items are in order for consideration. DEPARTMENT HEAD BUSINESS A. PUBLIC WORKS DEPARTMENT Item 1. Project 545, (Clearview Addition) Review Method of Special Assessment --On September 6, 1988, the public hearing was held to consider the installation of street improvements for the Clearview Addition. The feasibility report that was presented at the preceding neighborhood meetings and the referenced public hearing proposed spreading the cost of this project as a special assessment equally on a per lot basis over 25 lots as they currently exist. At that public hearing, there were some objections from a property owner pertaining to the equitable distribution of special assessments on a per lot basis when their particular lot was considerably smaller in area (as a result of a lot split) in relationship to many of the other lots within that subdivision. Subsequently, the Council directed staff to revise the pending and proposed final assessment roll to provide for an alternative method of assessment based on front footage. Alternative assessment rolls based on front footage, area or combinations thereof prove to create differences that would be harder to defend on a potential legal challenge. Enclosed on pages 17� through- is a letter from the City Attorney's office presenting their opinion of review and indicating that the original special assessment allocation on a per lot basis with allocating two lot equivalents to certain parcels provided a fair and equitable spread of the costs in relationship to benefits received from access and use of these proposed improvements. This would then spread the estimated costs of $145,008 over 28 lot equivalencies due to the addition of potential future lot splits to certain lots. Therefore, the staff is requesting the City Council review the information derived from the staff's analysis and to provide direction regarding revising the proposed special assessment allocation for this project. ACTION TO BE CONSIDERED ON THIS ITEM: To direct staff to revise the pending assessment roll for Project 545 (Clearview Addition - Streets) on a per lot basis to be spread over 28 lot equivalents. l M E M 0 R A A D O h TO: Tom Colbert, Director of Public Works FROM: Joe Earley, Assistant City Attorney DATE: January 9, 1989 RE: Clearview Addition Assessment Alternatives Our File No.: 206-5502 Tom: On September 6, 1988, the preliminary assessment roll was presented to the City Council for the Clearview Addition Street Improvements, Eagan City Project No. 545. At that time, the assessments were proposed as a per lot assessment. The total cost of the project ($145,008.00) was divided by the number of lots (25) resulting in a per lot assessment of $5,800.00. After much discussion at the Council level about the method of assessment, the public hearing was closed and Project 545 was approved. However, the Council directed the staff to recalculate the assessments on a front footage basis rather than a per lot basis. You then asked our office to review the various assessment methods and make recommendations as to which would be the most equitable as well as which would best withstand a court challenge. We investigated three assessment alternatives. Those were: 1) a front footage assessment giving corner lot credits to Lot 14, Block 2 and Lot 9, Block 3; 2) a front footage assessment with no corner lot credits for Lot 14, Block 2 or Lot 9, Block 3; 3) a per lot assessment which assesses the three lots capable of being subdivided twice, thereby creating a total of 28 assessable lots as opposed to the original 25. These three assessment methods and the assessment amounts that would result are shown in Exhibit "A" attached. The first assessment method, a straight front footage assessment with corner lot credits for the two large subdividable lots on Cliff Road, would result in an assessment rate of $42.00 per front foot. The second alternative would eliminate the corner lot credits for these two lots and result in a assessment rate of $38.90 per front foot. W Municipalities have a broad discretion in levying assessments for local improvements subject to the following three limitations: 1. The land must receive a special benefit from the improvement being constructed; 2. The assessment must be uniform upon the same class of property; 3. The assessment may not exceed the special benefit. ... Special benefit is measured by the increase in the market value of the land owing to the improvement. See Carlson Lang RealtyComnanv v. City of Windom, 307 Minn. 368, 240 N.W.2d 517 (1976). In both front foot proposals, corner lot credits are being a ended to Lot 9, Block 2; Parcel 041-03, Block 3; and Lt*3, Block 1'hT the corner of Beecher Drive and Clover Lane. The reasons for not extending the corner lot credit to Lot 14, Block 2 and Lot 9, Block 3 are that both lots are capable of being subdivided and the improvement abutts the lots only on one side. A front footage assessment may be harder to defend against a uniformity challenge. The site is somewhat unique in that the lots at the intersection of Beecher Drive and Lenore Lane (9,2 and 041-03) are assessed differently due to the unique layout of Lenore Lane. Lot 041-03, Block 3, and Lot 9, Block 2, both occupy corner lots at the intersection of Beecher Drive and Lenore Lane. Both lots are being used as single family residential sites. However, Lot 9, Block 2, which is larger in size than Lot 041-03, is assessed $1,400.00 less under the first front footage formula and $lF300.00 under the second front footage formula merely because Lenore Lane curves off of Beecher Drive rather than lying at a right angle. For that reason, it is our opinion that assessing on a per lot basis with a double lot assessment for those three lots which are capable of being subdivided would be the method most easily defended in a court challenge. In determining the amount of the special assessment, the present use of the land is not controlling, rather it is the highest and best use that determines the increase in market value. The highest and best use for the three lots in question is to subdivide them into two lots each. This capability of subdivision would justify the higher assessment amount. The remaining lots would all be assessed similarly since they are all alike in the sense that none can be subdivided, each abutts the improvement, each has one single family residence and each has one access onto the improvement. If you have any further questions or concerns, Tom, please do not hesitate to contact us. JPE/djk W EXHIBIT 'A' FF' @ FF2 @ Lot, Block FF $42/FF $39/FF Per Lot 1 2,1 120 $5,040 $ 4,668 $ 5,178 2 311 120 $5,040 $ 4,668 $ 5,178 3 411 120 $5,040 $ 4,668 $ 5,178 4 5,1 120 $5,040 $ 4,668 $ 5,178 5 1 ,1 3' -AQ 120 $5,040 $ 4,668 $ 5,178 6 2 ,1 33 �d.� 120 $5,040 $ 41668 $ 5,178 7 3 ,1 :'="AAd 145 $6,090 $ 51641 $ 5,178 8 7,2 125 $5,250 $ 4,863 $ 5,178 9 8,2 125 $5,250 $ 4,863 $ 5,178 10 9,2 126 $5,292 $ 4,901 $ 5,178 11 10,2 139 $5,838 $ 5,407 $ 5,178 12 1112 195 $8,190 $ 7,586 $ 5,178 13 1212 152 $6,380 $ 51913 $ 5,178 14 13,2 150 $6,300 $ 5,835 $ 5,178 15 14,2 280 $5,880 $10,892 $10,356 16 1,3 207 $8,694 $ 8,052 $10,356 17 213 100 $4,200 $ 3,890 $ 5,178 1B 3,3 154 $6,468 $ 5,991 $ 5,178 19 042-0313 115 $4,830 $ 4,473 $ 5,178 20 041-0313 159 $6,678 $ 6,201 $ 5,178 21 5,3 145 $6,090 $ 5,641 $ 5,178 22 6,3 130 $5,460 $ 5,057 $ 5,178 23 7,3 134 $5,628 $ 5,213 $ 5,178 24 8,3 150 $6,300 $ 5,835 $ 5,178 25 913 280 $5,880 $10,892 $10,356 4 EDEN 4 5 I 6 l O7 AD 18T I , 10 U Z 9 , I � I g" O I I O O � S 12,0 0,00\t3 N U 13 ¢ 1 1 Scale: I"=200' x I (D (Dw 3 Q ? O m 1 SPI 2 1 J2? ---14__W 1 1 2 D 7 B - - _ 9-.-..j 10 F 1 ROAD --------------------------�I I---------------- CLEARVIEW ADDITION �` STREET IMPROVEMENTS QJ PROJECT NO. 545 Qua EAGAN. MINNESOTA PQ BONESTROO, ROSENE, ANDERLIK a ASSOCIATES, INC. Consulting Engineers St. Paul. Minn. Date:7-13-881 FIG. No. I Comm. 49464 J \ \ I I 1 l � I I I 1 i 1 2 3 1 I I I BEEC r I - I I I I I I 1 I 6 7 8 I I I I ' I I I I I I I I I 5 o ASSESSMENT BOUNDARY' i � I I I I 1 I 1 I I 4 Y I 4 EDEN 4 5 I 6 l O7 AD 18T I , 10 U Z 9 , I � I g" O I I O O � S 12,0 0,00\t3 N U 13 ¢ 1 1 Scale: I"=200' x I (D (Dw 3 Q ? O m 1 SPI 2 1 J2? ---14__W 1 1 2 D 7 B - - _ 9-.-..j 10 F 1 ROAD --------------------------�I I---------------- CLEARVIEW ADDITION �` STREET IMPROVEMENTS QJ PROJECT NO. 545 Qua EAGAN. MINNESOTA PQ BONESTROO, ROSENE, ANDERLIK a ASSOCIATES, INC. Consulting Engineers St. Paul. Minn. Date:7-13-881 FIG. No. I Comm. 49464 J Agenda Information Memo January 17, 1989 City Council Meeting Item 2. Diffley Road (Cedar Grove) Frontage Road Parking Ban --At the December 20 Council meeting, the staff was informed by Council of concerns expressed by residents located along these frontage roads requesting consideration be given to completely restricting parking on these frontage roads to better facilitate snow removal operations and accessibility by the affected property owners and possible emergency vehicles. Due to right- of-way constraints, these frontage roads were constructed to a substandard width of 20' essentially equivalent to the width of two parking stalls. With the present odd/even restrictive parking ordinance in effect from November 15 to April 15, the property owners can park on one side or the other of their respective frontage roads based on the calendar day and their addresses. This makes it very tight for our large snow removal equipment to bypass these vehicles. However, the Public Works Department has tried to do the best snow removal under these circumstances. Enclosed on page is a letter that was sent to the 29 affected property owners requesting their opinions regarding a proposed total parking ban on the frontage road between 6:00 a.m. an 6:00 p.m. from November 15 to April 15. Enclosed on pages through 'J.-/ are the responses received by staff indicating six property owners were in favor of this proposed parking ban and 7 property owners objected to it. Enclosed on page _7- is a map showing the relationship of the property owners who expressed their opinions either for or against this total parking ban in lieu of the present odd/even restriction. Historically, the staff and the City Council have responded to the residents' desires when it comes to restrictive parking beyond what is required by the City. These results are being presented to the Council for review and appropriate direction for staff's response. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the results of a restrictive parking survey for Diffley Road (Cedar Grove) frontage roads and direct staff accordingly. s DECEMBER 30, 1988 RE: PARKING RESTRICTIONS ON SERVICE ROAD This letter is being sent to survey the residents on the Diffley Service Road about the City's parking ordinance. At the present time, parking is permitted on an odd/even system between 6:00 a.m. and 6:00 p.m. There are no restrictions between 6:00 p.m. and 6:00 a.m. This means that at any given time vehicles can be parked on one or both sides of each service road. Because the service road is only 20 feet wide as compared to most residential streets that are 34 feet wide, it is very difficult for our snow plowing vehicles to maneuver around the parked vehicles. In order to make our plowing operation more efficient, we would appreciate your prompt reply to our questionnaire by January 5, 1989. Thank you for your cooperation. Cordially, Arnie Erhart Superintendent of Streets AE/kh 7 Yes S IGIdiaTJRE ADDRESS: PARKING RESTRICTIONS SURVEY FORM No /\ No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 P.M. Comments: rL �i@y,�—j„^�+_ o C�-7W� v ��c✓�� Tr s--"-�l �.2�u-mss- i1'�-'-'�-�� ����; PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 PARKING RESTRICTIONS SURVEY FORM Yes No,4 No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: Comments: / /GC,14 /�GGGa_ � LZ ` � i,1�/i /a/Yr/-"W Ic-0- � Yet PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD / EAGAN, Ml 55121 �� ,�,.�-rte- C�•v �� ✓��'`- , .� PARKING RESTRICTIONS SURVEY FORM Yes No ✓ No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 P.M. SIGNATURE: ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 / PARKING RESTRICTIONS SURVEY FORM Yes No—�— No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: lJ./J�•'- G';. % 'L !/.. ADDRESS: '. !;' ;14— 61 Comments: ` w „>. 7Z[ :�/ _,•:=-170"4 C•"�Z-C, T o,.. l '`i[�' (-. C'/ ! �. ��- —ili.G !c y= tLw-:LLi PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MH 55121 � j,,,��2.. .�U�f� ✓!''..l" CGE`zz �d�L. p"/7/�G,� C/ �a'G�i�e.L;G . %�� ZA PARKING RESTRICTIONS SURVEY FORM Yes NoNo parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. 7h,s ,5 worded badrn 53 SIGNATURE: ADDRESS: Comments: W& l h(-r,k, We 54o4d, a kIV park m, �-W as lon �P, (s M 51vzAJ . Wt haeme. Vcz ricl (SCi -6 U cJ dDn 14 u-�i q0 have, io c,.�r m�V�L� ca r6. / a)on'f,nk cae^s1d� ori Yee 8 cu ` `d o- y hoes i�di.m t qc . C on,e �-k CIA- is n s I C& �exf hvus e s PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 Yes SIGNATURE: ADDRESS: PARKING RESTRICTIONS SURVEY FORM No_. No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. Comments:?�✓1u�le�'�ay�dy�� PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAG1P!, !SIN 55121 Com- G%7� .LGs�'1`�s�rca .G�� .'LP�1v.Cc.vc ,4 tA4 /3 PARKING RESTRICTIONS SURVEY FORM Yes No- IL No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: ADDRESS: Comments: CPR L f / PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART )ERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 Yes SIGNATURE: ADDRESS: Comments: PARKING RESTRICTIONS SURVEY FORM No No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. V PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 /Z Z PARKING RESTRICTIONS SURVEY FORM Yes2 No Noparking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 P.M. ADDRESS: 9, 5- iii �_ �• VTHIS SURVEY FORM Iq PLEASE RETU BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD LAGAW, HN 55121 �.� c5z�� '17 PARKING RESTRICTIONS SURVEY FORM Yes,Z No No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART iERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 PARKING RESTRICTIONS SURVEY FORM Yes No No parking November 15 through April 15 on either side of service road 6:00 a.m. (� to 6:00 p.m. SIGNATURE: �L �•��srC�fi ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART )ERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 19 PARKING RESTRICTIONS SURVEY FORM Yes No No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: PLEASE RETURN THIS SURVEY FORM BY JANUARY 51 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF KAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 ADDRESS: Comments: -4- PLEASE RETURN THIS SURVEY FORM BY JANUARY 51 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF KAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 PARKING RESTRICTIONS SURVEY FORM Yes No_AL No parking November 15 through April 15 on either side of service road 6:.00 a.m. to 6:00 p.m. SIGNATURE: ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 21-1 SCKOOL . . . . . . . . . . . . . . . . . . . • Jul, I.. .-ew CEDAR GROVE 401 PARK r .Y. 1M.M"N'sm" MEMENIM, RESIDENTS IN FAVOR OF THE PARKING BAN RESIDENTS OPPOSED TO THE PARKING BAN 2074 A I' , 0 , 2.78 CEI AN GROVE NO 2 UTlz I 1974 zc,4 1. 1� DAKOTA CJuN'T. Immom Mr R MOJ 3001 SAP. 19 00.01 SREEr 50, 1M.M"N'sm" MEMENIM, RESIDENTS IN FAVOR OF THE PARKING BAN RESIDENTS OPPOSED TO THE PARKING BAN 2074 A I' , 0 , 2.78 CEI AN GROVE NO 2 UTlz I 1974 zc,4 1. DAKOTA CJuN'T. WN MOJ 3001 SAP. 19 00.01 SREEr 50, 1. K Agenda Information Memo January 17, 1989 City Council Meeting CONSENT AGENDA i There are sixteen (16) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Recreation Supervisor I -- This is a new position approved in the 1989 budget. Over 120 applications were received for this position. After screening, thirteen applicants were invited to the Eagan Municipal Center for an interview on Friday, January 13, 1989. They were to be interviewed by Director of Parks and Recreation Vraa, Recreation Supervisor II Peterson, the Recreation Supervisor from the City of Lakeville and Assistant to the City Administrator Duffy. If a decision is made on a recommendation for hire prior to the City Council meeting on January 17th, a name will be presented to the Council at the meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of a candidate to be named at the meeting, subject to successful completion of the City's physical examination requirement. Item 2. Annual TSP Review -- As the Council is aware, a provision of the City's compensation program is the annual review of Time Spent Profiles (TSP's) for employee positions in the City. The TSP indicates the tasks performed in any position in the City and the percent of time spent on each task. Because of the growth of the City, the addition of new employees and the resulting reorganization of duties within various departments, the City permits employees or supervisors to request reviews of TSP's in the fall of each year if they believe that the tasks or the amount of time spent on tasks in any position have changed. Any changes made are effective January 1 of the following year. This past fall, seventeen TSP's were reviewed with the following results. Six were returned with no requests for changes. The remaining eleven were thoroughly reviewed by City Administrator Hedges and Assistant to the City Administrator Duffy. In cases where there were questions or disagreements, the changes were discussed with the employees and/or their supervisors. There were no point total changes for three of the TSP's. The reviews of the following TSP's resulted in point changes: Protective Inspections Clerk Typist from 48 to 50 points; the Fire Department Clerk Typist from 54 to 58 points; the Police Records Technician from 52 to 56 points; the Head Building Maintenance Z3 Worker from 53 to 61 points; the Construction Inspector (Building) from 77 to 79 points; the Construction Inspector (Plumbing) from 77 to 79 points; the Administrative Assistant (Finance) from 73 to 82 points; and the Assistant Chief Building Official from 85 to 87 points. ACTION TO BE CONSIDERED ON THIS ITER: To approve the above listed TSP point changes. Agenda Information Memo January 17, 1989 City Council Meeting PLUMBERS LICENSES B. License, Plumbers --There are twenty-two license applications to perform plumbing services to residential, commercial and industrial buildings within the City of Eagan. For a copy of plumbers seeking a renewal of their licenses, refer to page M All the aforementioned license applications are in order for renewal. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the twenty-two (22) plumber licenses license as presented. zs PLUMBERS LICENSE January 17, 1989 1. Advanced Plumbing & Heating 2. Andreasen Plumbing & Heating, Inc. 3. Berqual Plumbing 4. Boedeker Plumbing & Heating 5. Matthew Daniels, Inc. 6. Egan & Sons Co. 7. Raymond E. Haeg Plumbing, Inc. 8. Horwitz, Inc. 9. Dan G. Johnson 10. Larson Plumbing, Inc. 11. Main Line Plumbing 12. McDermott Plumbing, Inc. 13. Minnesota Mechanical, Inc. 14. John M. Nasseff Plumbing & Heating, Inc. 15. Nickelson Plumbing 16. Northern Plumbing & Heating, Inc. 17. Project Plumbing, Inc. 18. Roto -Rooter Service Co. 19. Dale Sorenson Company 20. Southtown Plumbing, Inc. 21. Steinkraus Plumbing, Inc. 22. Wenzel Plumbing & Heating, Inc. E Agenda Information Memo January 17, 1989 City Council Meeting WATER SOFTENING LICENSE C. License, Water Softening --There is one application for a water softening license for Culligan Water Conditioning. This license application is in order for renewal. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the water softening license as presented. COMMUNITY CENTER BOND REFERffiIDUM/ELECTION JUDGES D. Election Judges for February 14, 1989 Community Center Bond Referendum --Enclosed on page is a copy of a list of election judges for the February 14, 1989 special community center bond referendum. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of election judges for the February 14, 1989 community center bond referendum as presented. Z-7 LIST OF ELECTION JUDGES FOR COMMUNITY CENTER BOND REFERANDUM Republicans Democrats Independent Barbara Edgerton Sharon Schoeller Terri Berkness Evelyn Cota Marilyn Legler Patricia Kaeder Irene Kreidberg Barb Shields Neal Black Marte Dehler Nancy Strom Orlean Garness Lyle Severson Joan Uselmann Avis Kriebel Walter Lawrence Eleanore Bruce Kay Dodge Carol Vihovde Duane Petrie Phyllis Ligman Pauline LeGendre Iona Ray Anne Sullivan Patti Benjamin Dorothy Peterson Gladys Byrnes Helen Jarvi Nancy Jarvi Carolyn Thurston Aurelia Peterson Judy Mundahl Adeline Buehler Jan Giefer Nancy Lee Annette Heuer Aurelia Poppler Martie Ruzicka June Ketcham Ilene Hazel Kay Kolehmainen Kathleen Daly Lynn Prazak Oliver McCulloch Ethel Groff Emily Rodich Joan Bohlig Geraldine Hrminak Sharon Astelford Emily Medin Marie Lane AL Jarvi Roseann Zinn Leo Amundson Joyce Senecal Beatrice Cooper Mary Jane LaRock Marquerite Friegang Judy Miller Elaine Jones Sonya Larson v� Marilyn Holm Cathy Brost Marge Jacobs Karen Flood Agenda Information Memo January 17, 1989 City Council Meeting RECEIVE BIDS/AWARD CONTRACT (STREET SWEEPER/DUMP TRUCK W/PLOW) E. Receive Bids/Award Contract (Street Sweeper and Dump Truck with Plow) --On December 20th, the Council authorized the advertisement for solicitation of formal bids for the purchase of a dump truck with snow plow equipment attachments 9 ' and a new street sweeper. Enclosed on pages through � are the results of the bids received for both pieces of equipment with a comparison to the estimate contained in the approved 1989 budget. An evaulation of the bids submitted regarding compliance with the specifications will be performed by the Superintendent of Streets/Equipment with any significant deviations being discussed at the meeting on January 17th. If the review indicates satisfactory compliance, it is recommended that it be awarded to the lowest responsible bidder, North Star International for the referenced price. With the approval of the 1989 budget, the Council authorized the purchase of a new street sweeper and decided to retain the existing street sweeper as a backup unit rather than to trade it in on the purchase of a new one. In researching this new machine, it was learned that "remanufactured" street sweepers are available with the same parts and labor warranty associated with new machines. These are completely remanufactured with the major costs savings being directly attributable to salvaging the major iron components that comprise a sweeper. It comes with a new engine, brooms, mechanical equipment, etc. Subsequently, this type of equipment was included in the specification to determine what cost savings would be incurred. On page 31 the only bid submitted shows the various alternates with a comparison to the approved budget for 1989. Enclosed on pages j?i through 13+_ is a report from the Superintendent of Streets/Equipment regarding the various needs and options to consider. In order for the current street sweeper to be retained as a backup unit, additional significant repair and rebuilding estimated to exceed the additional cost of $23,832 over the life expectancy and warranty period of the "remanufactured" machine. Subsequently, in the long run, it would be in the City's beat interest to trade in the existing street sweeper and purchase two remanufactured street sweepers in accordance with the bids submitted. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and award the contract for the purchase of a tandem axle cab and chassis truck and two remanufactured street sweepers with a trade in for the existing street sweeper in accordance with the bids submitted by the lowest responsible bidder. V TUESDAY JANUARY 10' 1989 1:00 P.M: BID RESULTS ONE (1) NEW 1989 MODEL TANDEM ARLE'CHASSIS CAH VENDOR AMOUNT BID Nor'th,Star International $,52,997.72 Ast'leford International 154,111.00 Boyer Ford _ . '56, 233.00 Lakeland. Ford 56:,8.39:.76 Budget Amount 380;000:00 Less tab ,& Chassis 52 997.:72 $27,002.,28 Approximate.cost for hydraulics. -front TUESDAY JANUARY 10, 1989 2:00 P.M. BID RESULTS ONE (1) NEW BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER (NO TRADE IN) OR ALTERNATE TWO (2) REMANUFACTURED UNITS (WITH TRADE IN) VENDOR AMOUNT BID FOR ONE NEW MACHINE ALTERNATE TWO REMANUFACTURED TRADE IN NET STREET SWEEPERS ALLOWANCE COST MacQueen Equipment $74,848.00 $126,180.00 $27,500.00 $98,860.00 I 1989 Budget $75,000.00 (Storm Water Utility und) I I MEMO TO: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT DATE: JANUARY 12, 1989 SUBJECT: STREET SWEEPER EVALUATION During September of 1988, the City's Street and Equipment Maintenance Division received four different sweepers for demonstration and evaluation. After a two week period of use by our maintenance personnel, it was concluded that the most efficient machine was a mechanical street sweeper which is what the City presently owns and operates. Because of our analysis and comparison by street and equipment maintenance personnel, Street and Shop Supervisors and Street/Equipment Superintendent, a list of specifications were prepared for a mechanical sweeper which would best serve the needs of the City. In order to maintain the level of service that has been provided in the past, we will need two street sweepers. In the Spring of 1988 our sweeper operated 24 hours a day, 5 days a week for 5 weeks and the Spring clean-up was not completed until June 5th, which is 3 weeks after our May 15th target date. Our present sweeper is a 1980 Model Elgin which is in need of extensive repair and rebuilding. We have received an estimate of $29,366.00. Our Chief Mechanic has estimated an amount of $14,000 just for parts to make our present sweeper operational. We have spent over $26,000 in the last two years for maintenance and repair on our present sweeper. Alternatives 1. Purchase 1 new street sweeper Repair and rebuild existing sweeper 2. Purchase 2 remanufactured sweepers Trade in existing sweeper 3. Purchase 1 new street sweeper Contract a portion of spring clean-up (1 year only) 4. Purchase 1 new street sweeper Minimal repair to make existing sweeper operational for a back-up unit (parts only) 2 -)�— Cost $ 74,848.00 + 29,366.00 (114,214.00 $126,180.00 27,500.00 98,680.00 $ 74,848.00 + 20,000.00 94,848.00 $ 74,848.00 + 14,000.00 � 88,848.00 Page Two conclusions 'Because of the age and condition of our existing sweeper, I think it would be the optimum time to t- rade., I recommend) alternative #.1., Superintendent of 5treets/Equipment AE / j,f 33 Savings on Capktal Outlay Items for 1989: Equipment Budget Amount 2 pickup trucks $25;000 Tral ier mounted distributor $20,000 Air Compressor $13.,000 TOTAL SAVINGS Actual Cost Savings $21,000 $2,000 $15,000 $5,000: Eliminate _from- $r3,,000 '89 'B udget $20;,000 Agenda Information Memo January 17, 1989 City Council Meeting 31/RECEIVE REPORT F. Project 531, Receive Report/Order Public Hearing (Lexington Avenue - Streets and Utilities) --In accordance with the County's Five Year Capital Improvement Program, Lexington Avenue from Yankee Doodle Road to approximately one-quarter mile north of Diffley is proposed to be reconstructed during 1989. Before a cost participation agreement can be entered into with Dakota County, it will be necessary for the City to complete the public hearing process. The feasibility report for this project has been completed and is being presented to the Council for their review and consideration of scheduling a formal public hearing to discuss this proposed improvement. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 531 (Lexington Avenue - Streets and Utilities) and schedule a public hearing to be held on February 21, 1989. PROJECT 533, RECEIVE REPORT nen e.aa,n �. G. Project 533, Receive Report/Order Public Hearing (Diffley Road -Streets and Utilities) --In accordance with the Dakota County Five Year Capital Improvement Program, Diffley Road from Heine Strasse Lane to I -35E is proposed to be upgraded in 1989 as an extension of the existing improvement recently completed with the Pilot Knob Road project. Subsequently, before the City can enter into a cost participation agreement for this joint project, it will be necessary to complete the public hearing process. The feasibility report for this project has been completed and is being presented to the Council for review and consideration of scheduling a public hearing to discuss this proposed improvement. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 533 (Diffley Road -Streets and Utilities) and schedule a public hearing to be held on February 21, 1989. 35 Agenda -Information Memo January 17, 1989 City Council Meeting APPROVE SPECIFICAT ZE AD FOR BIDS/SEWER CLEANING H. Approve Specifications/Authorize Advertisement for Bids (Sewer Cleaning Vehicle) --In accordance with the approved 1989 budget, detailed specifications have been prepared for the design and manufacture of a high velocity sewer cleaner maintenance vehicle for the Utility Maintenance Division of the Public Works Department. These specifications are being presented to the Council for authorization to solicit formal bid submittals. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the specifications for the high velocity sewer cleaning maintenance vehicle and authorize the advertisement for bid opening to be held at 10:00 a.m. on February 6, 1989. CONTRACT 89-02 PLANS/AUTHORIZE ADVERTISEMENT FOR BIDS T.DnDVT7W STVITTTf%W I. Contract 89-02, Approve Plans/Authorize Advertisement for Bids (Clearview Addition) --With the completion of the public hearing for Project 545 which was held on September 6, 1988, detailed plans and specifications have been prepared and are now being presented to the Council for review and authorization to advertise for formal bid solicitations. Even if the issue regarding the allocation of the assessable costs associated with this project is not resolved, it will not interfere or have any bearing on the way the plans and specifications are prepared or advertised for bids. The Director of Public Works and consulting engineer will be available to review these plans in detail as may be appropriate at the meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 89-02 (Clearview Addition -Streets) and authorize the advertisement for bid opening to be held at 11:00 a.m. Thursday, February 16, 1989. J. Approve Joint Powers Agreement, Traffic Markings (Eagan, Apple Valley, Burnsville and Rosemount) --For approximately the past five years, the cities of Eagan, Apple Valley, Burnsville and Rosemount have entered into a Joint Powers Agreement combining our quantities of sealcoating, street sweeping and/or center line striping and pavement markings in order to get the best unit prices based on the "Economies of Scale" theory. This Joint Powers Agreement has again been prepared and is being presented to the City Council for approval similar to past years. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the Joint Powers Agreement with Apple Valley, Burnsville, and Rosemount for sealcoating, traffic markings and street sweeping and authorize the Mayor and City Clerk to execute all related documents. WYA Agenda Information Memo January 17, 1989 City Council Meeting CONTRACT 87-39, FINAL PAYMENT/ACCEPTANCE (FIRE STATION #4) K. Contract 87-39, Final Payment/Acceptance (Fire Station #4) -- The staff has received a request from the contractor for final payment under the above referenced contract along with a certification from the architectural firm certifying completion and compliance with City approved plans and specifications. All final inspections have been performed by representatives of the various departments involved in this facility and a staff recommendation is being forwarded for formal acceptance of perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve payment for Contract 87-39 (Fire Station #4) and improvement for perpetual maintenance subject to warranty provisions. 37 the final accept the appropriate Agenda Information Memo January 17, 1989 City Council Meeting SOLID WASTE ABATEMENT JOINT POWERS AC�7iRMFNT L. Approval of Eagan/Dakota County Solid Waste Abatement Joint Powers Agreement—The Solid Waste Abatement Commission at its last regular meeting held on Tuesday, January 10, 1989 approved the Eagan/Dakota County joint powers agreement to provide community landfill abatement funding for the City's recycling and waste abatement activities in 1989. The agreement is consistent with and sets out conditions for funding under the City's previously approved landfill abatement application which is referenced in the agreement as Exhibit A. A copy of the agreement is attached for Council review. The agreement calls for a total of $226,312 to be paid to the City in four equal installments. In future years funding will depend upon the City's performance in achieving its goals in 1989. In addition to the recycling activities, the City is responsible for a series of progress reports to verify the completion of those activities. The City Attorney will be reviewing the joint powers agreement prior to the meeting on Tuesday. The first of quarterly installments are scheduled for February 1, 1989. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Eagan/Dakota County joint powers agreement for the community landfill abatement funding program as presented. Agenda Information Memo January 17, 1989 City Council Meeting APPROVE FINAL PLAT, UNISYS ADDITION M. Approve Final Plat, Unisys Addition --The staff has received an application for final plat approval for the proposed Unisys Addition as shown on page which is a replat of the Sperry Park Addition incorporatiW the current facilities owned by Unisys. Although this proposed final plat incorporates the water tower site owned by the City of Eagan, it is also being replatted for a name change only and there are no change of boundary lines being proposed. All conditions placed by the City Council with the preliminary plat approval on May 16, 1988 have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Unisys Addition and authorize the Mayor and City Clerk to execute all related documents. 3� ca.urm n"m;xu.[ .wrtro• •z. I :I[vaJn'" I iL __ .R .�.. • _ _ ai m -.c T i IIIIF^nlll i IA SE X�w LAI IFJJ" � 6i n W .:✓ / / 4F N THEOF � e � NE va q: .� ------ Vis..- • -z —�T------------C�.`.��.i:.�`�"i" 665 td3r _ 'R I ."w 999 mar— LZ SSS/// 7 C*l 1; �N >G R: :'F...A 9� : F -. THE: "��i•: w'• a 9 Agenda Information Memo January 17, 1989 City Council Meeting N. Approve Agreement for Bratland Special Assessments --The Bratlands who reside on Wescott Road have raised concern regarding a special assessments agreement that was prepared and signed by both the Bratlands and the City of Eagan and filed with Dakota County. The Director of Finance has met with the Bratlands and for addit}'oval information regarding the agreement, refer to page(s) P-117. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the special assessments agreement between the Bratlands and the City of Eagan. �1 MEMO TO: CITY ADMINISTRATOR SEDGES FROM: FINANCE DIRECTOR/CITY CLERK DATE: JANUARY 12, 1989 SUBJECT: BRATLAND SPECIAL ASSESSMENT AGREEMENT Mr. and Mrs. Kelmer Bratland recently discovered through discussions with Dakota County that assessments on their property for Project 467 were certified at the full amount and not reduced in accordance with Special Assessment Policy No. 86-3. This policy calls for reduced assessments for undeveloped/ agricultural zoned land. Bratlands had not executed the agreement for one reason or another. Tom Colbert's letter of January 4, 1989, which is attached clearly indicates that the Bratlands knew or should have known that a condition of being assessed at the lower amount was the execution of the agreement. They claim, however, that they did not know that was necessary and therefore failed to sign it. I met with them again to review the situation as it currently exists and they have now signed the agrement. I said that I would recommend that the City Council approve the agreement and direct me to request a revised tax statement for 1989 from Dakota County. I gave no assurance that either the Council would approve the agreement or that the County would revise the tax statement. I do feel, however, that my proposed course of action gives us the best chance to clean up this problem for both the Bratlands and the City and that is why I am making that recommendation. Please advise if you would like to discuss this matter or would like any additional information. Financ Director/City Clerk EJV/kf �h— OF 3830 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE (612) 454-8100 JANUARY 4, 1989 MR. & MRS. KELMER L. BRATLAND 1085 WESCOTT ROAD EAGAN, MN. 55123 RE: Parcel 10-01400-030-53 Project #467, Special Assessment Objections Dear Mr. & Mrs. Bratland: VIC ELLSON Mq THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER THOMAS HEDGES CM, AGmi *k EUGENE VAN OVERBEKE Cx, Ck On December 28th, you contacted me to inform me of your surprise that the original proposed assessments of $24,564.55 under Project 467 had been certified against your property instead of the reduced amount of $5,667.30. As I indicated to you during that conversation, it was because you had not executed the appropriate agreements necessary to provide for the reduced special assessment that the original amount was assessed to you. Your response was that it was your understanding that you did not have to execute any agreement because of the Council action of October 6, 1988 which overruled your objections to those assessments. It is difficult to understand your confusion in light of the continuous references to execute an agreement, as a necessary requirement to receive the lower reduced assessment. I am enclosing copies of the following information with the appropriate highlighting which continually informed you of the requirements and timeframes that the appropriate agreement must be executed and returned: • Letter of September 21, 1988 informing you of the public hearing, amount of the original and proposed reduced assessments, a copy of the required agreement to be executed and the deadline for the execution and submittal of that agreement. • Copy of the City Council minutes of October 6, 1988, where again it references the requirement to execute the related agreement and in absence thereof, the Council reaffirmed the original proposed assessment. •Copies of the Special Assessment Committee minutes of June 30, 1988, again referencing the original and proposed reduced assessments with the motion that the amount be reduced "if and only if" the appropriate agreements are executed. 3 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Mr. and Mrs. Kelmer L. Bratland Page Two January 4, 1989 •Letter of September 21, 1987, informing you of the original final assessment hearing and the requirement to execute the appropriate agreement to receive the reduced assessment and the attached Notice of Special Assessment which identified the original amount with a footnote referencing the requirement to execute the appropriate agreement. • Copy of the Special Assessment Policy 86-3 stating that the reduction in assessment obligation is available "through the execution of the ... agreement". • Copy of the summary sheet of the final assessment roll for Project 467 which was presented at the final assessment hearing of October 6, 1988 identifying both the original amount of the assessment and the reduced amount with the footnote indicating the requirement to execute the appropriate agreements. Based on this information, it is hard to accept your contention that you are were not aware that the agreement had to be executed or that you were not given a copy of the appropriate agreement to execute or that you did not know when the agreement had to be returned by. Subsequently, the City had to assume that you wished to have the original assessment, as ratified by Council action on October 6, 1988, certified against your property. Because this assessment has now been certified against your property through the County records, any requests for reconsideration should be processed through the Finance Department to the attention of Mr. Gene VanOverbeke, Director of Finance/City Clerk. Sincerel , i i 20mas A. Colbert, P.E. Director of Public Works Enclosures cc: Gene VanOverbeke, Director of Finance/City Clerk TAC/jf MMISIT 1 SPACIAL ASSESSMENT POLICY 86-3 CITY OF RAGAN ASSESSMENT AGREEMENT ONDEVSLOPED/AGRICULTURAL ZONING PROJECT NO(S). e6 THIS AGREEMENT dated this 6th day of 4eevbet- V , the CITY OF 40 E~Mr (called City), and 198 between Kplmpr 1.. Rratland (called owner) of JOR9 WeScnrr gnarl , (address); WHEREAS, the City proposes to assess the 'following described premises in Dakota County, Minnesota, owned by Owner: (legal description) E 330 FT of W 660 FT of S 660 FT of W 1/2 of SW 1/4, SECTION 14, T 27, R 23 f for the following improvements pursuant to City Project(s) 450 & 467 Trunk Area Storm Sewer. Lateral Benefit From Trunk Water Main, Warnr Spryi a lateral Benefit From Storm Sewer & Streets WHEREAS, assessments would normally be based upon the total frontage area of said premises; and/or WHEREAS, the present use of said property is homestead for a single uses and WHEREAS, the highest and best use of the property may be at a different zoning, higher density or more intense use than presently exists; NOW, THEREFORE, upon consideration of the mutual covenants herein, the parties agree as follows: 1. The City agrees to assess said property for the Project and purposes described above at its present singular use, in accordance with Special Assessment Policy No. 86-3, 2. The Owner agrees for himself, his heirs, executors, administrators, successors, and assigns, that if the actual use of said property is changed in the future to a use or zoning category which is greater than its present use, the City may reassess or levy a supplemental assessment at such time based on the assessable units (frontage and/or area) postponed under this referenced project at the appropriate zoning classification assessment rates, according to City policy, in effect at such future time. T� 3. a. The Owner for himself, his heirs, executors, administrators, successors, and assigns waives any and all objections to the City's right to reassess the property in conjunction with the Project if the actual use and/or the zoning for the property is changed. Further, the Owner waives any and all objections to the present assessments agreed to herein and to the proceedings related thereto. b. By executing this Agreement, the Owner does not waive the burden of the City to establish the benefit received by the property under the Project at the time of the change in use or zoning. 4. The undersigned hereby agree that this agreement may be recorded with the Dakota County Recorder and that the Owner shall execute any and all documents necessary to implement the recording of this agreement including the delivery of the Owners Duplicate Certificate of Title to the affected lands if necessary. 5. The undersigned agrees that this agreement shall run with the affected land and binds the heirs, successors and assigns of such land. 6. The undersigned heirs, successors and assigns of such land, includes all of the person, firms or corporation that hold an interest in the assessed land described above, including the fee title owners, contract for deed vendees or vendors or holders of any other interest under contract for deed, option or otherwise. 7. Other conditions: The undersigned have read and understand the above agreement and hereby bind themselves to it in all respects. By: Its: CITY OF EAGAN: By: its: Mayor Attest: Its: Clerk APP: Public Works Department STATE OF MINNESOTA) ) ss. COUNTY OF ) On this bay of , 19_, before me a Notary Public within and for said County, personally appeared VICTOR L. ELLISON and E. J. VanOVERBEKE to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed in behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public STATE OF MINNESOTA ) ) ss. PERSONAL ACKNOWLEDGEMENT COUNTY OF QAYwt A _) On this (&Xb day of SeM%.sw. , 1989, before me a Nota y Public within and for said County, personally app ared j6La t,Li L klian �. L.i)s..d to me known to be the person described in and who executed the foregoing instrument and acknowledged that a� e7�eguted the same as •w free act and deed. 4No ary Public /�- MARILYN L Y!LER PFOU .� NOTARY PUBLICMINNESOTADAKOTAOUNTYMy Commission F& L 10 �7 Agenda Information Memo January 17, 1989 City Council Meeting 88-32. APPROVE AD FOR BIDS (WELL HOUSE O. Contract 88-32, Approve Plans/Authorize Advertisement for Bids (Well House No. 12 and Pumping Facilities) --Well No. 12 is currently being developed in Evergreen Park with completion anticipated in the Spring of 1989. This contract provides for the construction of the related Well House, Pumping Facilities and transmission mains necessary to put this Well in service by June 1, 1989. Because this Well is located within park property, considerable coordination in the design and location of this facility was performed with the Parks Commission and their staff. Notices for neighborhood meetings soliciting input regarding the location and design of this facility were made available with no attendance by any invited adjacent property owners. The design of this facility is in coordination with the park shelter buildings concept to better blend in with the park property and its related use. The consulting engineer or Director of Public Works will be available to answer any questions the Council may have regarding the design of this facility. ACTION TO BE CONSIDERED ON THIS ITEM: To approve specifications for Contract 88-32 (Well House No. Facilities) and authorize the advertisement for bid held at 10:30 a.m. on Thursday, February 16, 1989. the plans and 12 and Pumping opening to be Agenda Information Memo January 17, 1989 City Council Meeting DEFERRED COMPENSATION PLAN P. IDS Deferred Compensation Plan -Phe City of Eagan has allowed IDS to offer a deferred compensation plan to its employees since the early 1970'x. In the early 1980's it was determined that the plan was not in compliance with IRS regulations and through efforts of the City Attorney's office, specifically Dave Keller, efforts were made to make the necessary changes to the plan. The lack of experience with these plans coupled with the failure of IDS to cooperate in a meaningful manner made it unlikely that the City would ever be successful in getting the plan qualified using limited resources. The Director of Finance recommended that the City engage the services of the employee benefits section of the firm of Deloitte Haskins and Sells in January of 1988. Recognizing that other cities, mainly Shakopee and Chaska and the Shakopee utilities commission, were experiencing similar problems. The City of Eagan contacted those entities and shared in the total cost of $5,000 to address the compliance issue. Participation in the plan has been very limited over the years. Actually, two employees who are now retired participated, one existing employee has discontinued in favor of the ICMA plan and another employee in the Police Department is still participating. The Director of Finance and City Administrator are hopeful that there will be no additional requirements on the part of the City to justify or assure compliance with IRS regulations given the fact the City has no responsibility for updating the ICMA plan which has twenty participants or the newly offered state plan which has one participant. ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve the amended plan as approved by the IRS and a letter of ruling dated September 9, 1988 and direct the Mayor and City Clerk to execute the appropriate documents and 2) appoint a deferred compensation committee as defined within the plan. It would be appropriate that the City Council appoint the Mayor, City Attorney and City Clerk to the new committee as provided for in the plan being adopted. The deferred compensation plan participation agreement is quite lengthy and if any member of the City Council would like a copy feel free to contact this office and the document will be forwarded to you for review. SPECIAL NOTE: It would be the recommendation of the Director of Finance and City Administrator that in addition to this action that the City Council give consideration, not as a formal item at this time, to either endorse continued participation in this plan or direct the staff to research the feasibility of transferring all participants to other plans. As stated, there is only one '7 Agenda Information Memo January 17, 1989 City Council Meeting employee who is active and she has expressed opposition to this idea. It is important that the policy be set by the City Council as this IDS plan has the potential for continued high cost where there is no cost for either of the other two plans being offered. At the least, IDS or the employee should be responsible for any costs that may be incurred in the future. 6t) Agenda Information Memo January 17, 1989, City Council Meeting 1989 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS Each calendar year Organizational Business is considered at the second regular meeting during the month of January. Those items that require the specific action by the City Council include: A) Advisory Commission Appointments, B) Acting Mayor, C) Legal Newspaper, D) City Council Meetings and E) Standing Committee Appointments. A. ADVISORY COMMISSION APPOINTMENTS: There are eight (8) advisory commissions that provide recommendations to the City Council. Those commissions are as follows: Advisory Planning Commission Advisory Parks and Recreation Commission Special Assessment Committee Solid Waste Abatement Commission Airport Relations Commission Economic Development Commission Burnsville/Eagan Cable TV Commission Water Management Organization It was determined at the January 19, 1988, Organizational Meeting that the Solid Waste Abatement Commission would fulfill its specific task in 1989 and therefore, specific terms and new appointments would not be considered as a part of organizational business. There was also action taken in 1988 to amend the years of service on any given commission to a maximum of three (3) year terms with a maximum of nine years. It was also understood that the person could return to the same commission after a break of one year and again be eligible for nine years. With the exception of the joint Burnsville/Eagan Cable Commission, which is established by a set of joint bylaws and the Solid Waste Abatement Commission previously discussed, the remaining six (6) commissions all conform to a three (3) year, staggered term. The Advisory Parks and Recreation Commission was reduced from ten to seven plus one alternate. Advertisements were placed in the City-wide newsletter and local newspapers during the month of December indicating that vacancies on certain advisory commissions. Letters were received from over residents seeking either reappointment or appointment to an advisory commission. All residents including those currently serving on a commission were given notice and invited to participate in an interview with the City Council on January 10, 1989. With the exception of approximately four (4) persons, the remainder were available and did interview with the City Council. Agenda Information Memo January 17, 1989, City Council Meeting The method for appointing Commission members is to use a ballot offered and distributed by the City Administrator. For example, a ballot will be distributed to each member of the City Council for Advisory Planning Commission appointments. Since there are three (3) vacancies for three (3) year terms and one (1) vacancy for the one (1) year alternate term, the Council will vote for a number of candidates to fill those vacancies. It is suggested that the City Council either vote for three or possibly four, with the fourth person who receives at least a majority, becoming the alternate. In any event, the three year vacancies and alternate could be voted on separately. It is required by law that each City Councilmember initial their ballot and the City Administrator will act as the custodian of ballots announcing the votes for each commission appointment. A commission appointment does require a majority vote by the City Council. To assist the City Council in its decision-making, a map outlining the location of current members and those seeking appointment or reappointment are indicated on the attached map by commission. Also included is information outlining the years of service of existing members, and the attendance for those persons who are seeking reappointment to a certain commission. It was also the desire of the City Council to consider two (2) alternates to the Airport Relations Committee and a name change to the Water Quality Commission. The ballot distributed next Tuesday will call for two (2) alternates to the Airport Relations Committee. There has not been any additional thought given to a name change to the Water Quality Commission at this time but will be considered for City Council action in the near future. 1. Advisory Planning Commission --There are five appointments to be considered to the APC and they are as follows: the three-year terms of Doris Wilkins, Lori Trygg and Ron Voracek; the two- year term of Daniel Garry, who has resigned due to a conflict in his business and travel schedule; and the one-year alternate position of Mark Miller. Those applying to the Advisory Planning Commission are: Larry A. Alderks Donald F. Hoeft John P. Bodger Shawn Hunter Douglas H. Dahl Michael C. Rrikava Wendy Demaray Mark S. Miller (seeks reappointment) Dennis J. Gagnon Peter G. Smith John Gorman Lori Trygg (seeks reappointment) John G. Griggs Ronald R. Voracek (seeks reappmt) Doris Wilkins (seeks reappmt)* *According to policy adopted January 1988, Doris Wilkins would not be eligible for another consecutive term as a member of the Advisory Planning Commission. .,57-- Agenda Information Memo January 17, 1989, City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Advisory Planning Commission for five vacancies on the Commission as follows: three, 3 -year terms; one, 2 -year term; and one, 1 - year alternate term. 2. Advisory Parks and Recreation Commission --There are four appointments to be considered to the APRC and they are as follows: the three-year terms of George Kubik, Joanne Alt and Robert Porter and the one-year alternate position of Ted Billy. Those applying to the Advisory Parks and Recreation Commission are: Larry Alderks Luann Alderks Joanne Alt (seeks reappointment) Theodore Billy (seeks reappointment) Dennis J. Gagnon John T. Gorman Shawn Hunter Jack W. Johnson George Kubik (seeks reappointment) ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Advisory Parks & Recreation Commission for four vacancies on the Commission as follows: three, 3 -year terms and one, 1 -year alternate term. 3. Special Assessment Committee --There is one appointment to be considered to the Special Assessment Commission. It is the one- year position presently held by Terry Creegan. Mr. Creegan is willing to serve another term on the Special Assessment Committee if the vacancy is not filled by another interested resident. The following individuals have indicated they would serve where needed; however, only Doris Wilkins has applied specifically to Assessments: Larry Alderks Terry Creegan Shawn Hunter Doris Wilkins ACTION TO BE CONSIDERED ON THIS ITEM: To appoint a member to the Special Assessments Commission for one, 1 -year term. S3 Agenda Information Memo January 17, 1989, City Council Meeting 4. Airport Relations Commission --There are four appointments to be considered to the Airport Relations Commission and they are as follows: the three-year terms of W. Dustin Mirick and Stephen Rosenthal, the one-year term of Jeffrey Nietz (who resigned) and the one-year alternate position of Paul Pederson, who also resigned. Those applying to the Airport Relations Commission are: Larry Alderks Dennis J. Gagnon Shawn Hunter W. Dustin Mirick Stephen Rosenthal (seeks reappointment) (seeks reappointment) 5. Economic Development Commission --There are to be considered to the EDC and they are as year terms of Roger Hughes (Public), Candace Paul Krauss (Development). Those applying Development Commission are: Larry Alderks (classification not known) John P. Bodger (Media) John G. Griggs (Mechanical Engineer) Patrick D. Grinde (Banking) Gregory Hoffman (Development) Roger Hughes (Public) seeks reappointment Shawn Hunter (classification not known) Michael C. Krikava (Attorney) three appointments follows: the one - Garry (Media), and to the Economic ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Economic Development Commission for three vacancies on the Commission as follows: three, 1 -year terms --one in each of the following sectors: public, media and development sector. 7. Joint Burnsville/Eagan Cable Communications Commission -- There are three appointments to be considered to the Cable Commission and they are as follows: the two-year terms of Patrick T. O'Malley and Douglas Dahl (seeking appointment to the Advisory Planning Commission) and the one-year alternate position of Tony Swanson (does not seek reappointment). Those applying to the Joint Burnsville/Eagan Cable Communications Commission are: Larry Alderks Nick Choban Tarell A. Friedley Michael A. Guncheon Kenneth L. Hassler Shawn Hunter Patrick T. O'Malley (seeks reappointment) :5�� Agenda Information Memo January 17, 1989, City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Joint Burnsville/Eagan Cable Commission for three vacancies on that Commission as follows: two, 2 -year terms; and one, 1 -year alternate term. 8. Water Management Organization --There are two appointments to be considered to the Water Management Organization and they are as follows: the three-year term of Catherine Funk (resigned) and the one-year alternate position of Scott Merkley. Those applying to the Water Management Organization are: Larry Alderks John T. Gorman Shawn Hunter Michael Krikava Scott Merkley ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Water Management Organization for two vacancies in the organization as follows: one, 3 -year term; and one, 1 -year alternate term. 6;!5 Agenda Information Memo January 17, 1989 City Council Meeting ACTING MAYOR B. Acting Mayor --There is a statutory requirement for city code cities that a member of the city council be appointed as acting mayor. All council members are eligible for this appointment. The acting mayor presides in the absence of Mayor Ellison at City Council meetings and all other activities pertaining to the City of Eagan. Historically, the Mayor has made this appointment. ACTION TO BE CONSIDERED ON THIS ITEM: To appoint an acting mayor. LEGAL NEWSPAPER C. Legal Newspaper --It is a statutory requirement for the City to designate a newspaper as the official legal newspaper for the City. The statute specifically states that a city can only designate a legal newspaper of general circulation in the city as its official newspaper. During the year, published in the newspaper are such matters as required by law to be published and such other matters that the council may deem advisable and in the public interest to have published. Those items include, but are not limited to the following: city code amendments, annual financial statements, council proceedings, notice of elections, resolutions, regular and special meeting agendas. The City has received two (2) proposals. One from This Week Newspapers and the other from Minnesota Suburban Newspapers. The proposal submitted by This Week Newspapers did not provide a rate structure for legals and that information will be made available at the meeting on Tuesday by the City Administrator. The publication deadlines and actual distribution of This Week provides a better time line for submitting legal notices by the City Clerk's office. A specific recommendation will be made by the City Administrator at the meeting on Tuesday. Enclosed on pages through 0501 are copies of the proposals. ACTION TO BE CONSIDERED ON THIS ITEM: To approve retaining either This Week Newspapers or the Minnesota Suburban Newspapers as the City of Eagan's official legal newspaper. '� THISWEEK NEWSPAPERS DAKOTA COUNTY TRIBUNE, INC. December 13, 1988 City of Fagan P.O. Box 21199 Eagan, Minnesota 55121 To the Mayor and City Councilmembers: We would like once again to serve as the legal newspaper for the City of Fagan. As the leading publication in this area, we feel it's important to provide our readers with the cities legal notices in addition to the news stories, feature stories and photographs of local events that we offer each week. The Dakota County Tribune has been your official newspaper for many years, so readers and businesspersons are well-acquainted with where to find these important legal notices. We have also served as the legal newspaper for the cities of Apple Valley, Burnsville, Lakeville, Rosemount and Savage as well as the local school districts. Because we have been a legal newspaper for so many years, our staff is very experienced in helping the cities place their legal notices properly. As we have done in the past, legal notices and minutes would also be reprinted free of charge in Fagan Thisweek (12,135 copies distributed in Eagan) our total circulation newspaper. It is important to note that only Thisweek Newspapers are delivered by a professional delivery service in weather protected tubes and bags. If you have any questions, please feel free to call. IS. ely, J l(B. C it LI H. C y / Publisher (612) 8941111 P.O. Box 1439 1525 E. Highway 13 Burnsville, MN 55337 ig msn NNNESOTA SUBURBAN N1 Representing Sailor, Current, Sun Current and Post Publications Main Office 72M E89 Bush We Rd. Bbamington, MN 55435 8126-4700 1209 Fast Cliff Road Surrnville, MN 55337 612.8904456 464 Second Street Esei9or, MN 55331 612-474-0285 4921 Babcock Trail Inver Grove Heights, MN 55075 612-451{6139 December 13, 1988 City Council City of Eagan 3830 Pilot Knob Road Eagan, Mn. 55122 Dear Council Members: We would appreciate your designation of the Chronicle to be your official newspaper for the year 1989. The new rate structure for legals effective January 1, 1989 will be: 1 column width 53.7 cents per line - first insertion 29.9 cents per line - subsequent insertions This rate is based on our column width of 11.5 picas. We will provide, at no additional charge, two notarized affidavits on each of your publications. Additional notarized affidavits, on request, will be furnished at 35 cents each. All publications should reach this office by Wednesday a.m. preceding our Monday publication. However, we would appreciate receiving any large quantities of legals or any lengthy legals at an earlier time. In order to expedite our services to you, it is requested that you direct your publications to the attention of Meridel Hedblom, Legal Publications, 7831 East Bush Lake Road, Bloomington, Mn. 55435. We appreciate being considered as the official newspaper for the City of Eagan. Sincerely, M%INNES A S7- 7, NEWSPAPERS L.J. C ing Publi er IJC/mc Agenda Information Memo January 17, 1989 City Council Meeting CITY COUNCIL MEETINGS D. City Council Meetings --Each year the City Council must designate days and times specifically for the purpose of holding regular City Council meetings. In years past, the City has met on the first and third Tuesday of each month at 6:30 p.m. It is recommended that the same date and time be continued so as to not be confusing to the general public as to when City Council meetings are held. In addition, if the first and third Tuesdays of each month are so designated, it will be necessary to change three (3) dates due to the following reasons: 1) School districts #191, 196, and 197 school board elections will be held on the third Tuesday in May, May 16, 1989. It is recommended that the date of May 15, 1989 (Monday) be designated as a regular City Council meeting. 2) The July 4 holiday will also conflict and it is recommended that Wednesday, July 5, 1989 be designated as a regular City Council meeting. 3) The 1989 Municipal Election is scheduled for Tuesday, November 7, and it is recommended that Thursday, November 9 be scheduled for the first regular City Council meeting for the month of November. ACTION TO BE CONSIDERED ON THIS ITEM: To designate days and times for official City Council meetings. In addition, to designate alternate dates for the three conflicting meeting dates. STANDING COMMITTEE APPOINTMENTS E. Standing Committee Appointments --Standing committees of the City Council have been used sparingly in recent years to examine a specific topic or subject matter at the request and direction of the City Council. The standing committees consist of two (2) members of the City Council and can act only in an advisory capacity to the City Council as a whole. The sole purpose of the standing committee is fact finding. In some cases the standing committee may meet several times during a calendar year and in other cases may only meet once or merely provide telephone consultation to the City Administrator. Those standing committees appointed for 1988 consisted of the following: Finance Committee, Councilmembers Egan and McCrea; Public Works Committee, Councilmembers Wachter and Mayor Ellison; Personnel Committee, Councilmember McCrea and Gustafson and Special Assessment Committee, Councilmembers Egan and Gustafson. At the work session on January 10 there was some discussion regarding whether City Councilmembers should be redesignated as liaisons to various commissions of the City. There is no recommendation by the City Administrator. It may be more appropriate for the City Administrator to prepare a brief communication on behalf of the Mayor and Council to all Agenda DO Information Memo January 17, 1989 City Council Meeting commissions periodically and those department heads or the City Administrator who are responsible for staffing certain commissions would in turn provide a written correspondence to the City Council on a periodic basis. In any event, the main issue is improved communications. Historically, the Mayor has made the appointments to standing committees. ACTION TO BE CONSIDERED ON THIS ITEM: For Mayor Ellison to appoint Councilmembers to serve on various standing committees. Is Agenda Information Memo January 17, 1989, City Council Meeting DEVELOPMENT DISTRICT #2 FOR TRANSPORTATION IMPROVEMENTS A. Consideration of Development District #2 for Transportation Improvements in Northeast Eagan --A public hearing is scheduled to consider 1) a project area or what is described as Development District #2 for transportation improvements in northeast Eagan and 2) Tax Increment Financing District #1 for northeast Eagan off-site transportation improvements which is identified as Item B under Public Hearings. These two (2) public hearings are separated because in theory the City Council could approve A which allows for a project area but not approve B. Or approve B and also additional tax increment finance districts in the future if it so desired within Development District #2. For all practical purposes, the public hearing can be conducted for both items A and B at the same time. The City of Eagan was approached by Northwest Airlines approximately 18 months ago, indicating their desire to expand their world headquarters at their present location. Due to a regulation by the Minnesota Pollution Control Agency that requires the issuance of an Indirect Source Permit that is directly proportionate to development rights, Northwest Airlines was allocated a certain amount of square footage and corresponding parking spaces at the time they developed their first phases. The recent merger with Republic and the growth of the corporation has caused Northwest Airlines to consider additional expansion that will exceed development rights that were established with the aforementioned permit. In order to allow Northwest Airlines to continue with their long-range corporate plans and increased development rights, it is necessary to make certain transportation improvements to 494 and Dodd Road. The City of Eagan has authorized a transportation study and the results of that special study indicate that an additional interchange between Dodd Road and Delaware may be required on 494, improvements to Dodd Road and possibly other on and off ramp improvements to 35E and 494 located within the project area. These improvements could total in excess of $11.5 million according to a report by SEH. The City of Eagan has explored any and all revenue sources and methods for participating in the financing of off-site improvements to allow the corporate expansion and improve transportation opportunities for all of its industrial park. Tax increment financing appears to be the only viable source of funding. This source of funding will provide a contribution toward the total cost in the area of $1,500,000 to $2,000,000. The Minnesota Department of Transportation would be responsible Agenda Information Memo January 17, 1989, City Council Meeting through State and Federal funding sources to contribute the remainder of the financing of road improvements. A project team coordinated by the City Administrator and consisting of certain members of the City staff and consultants has been meeting on a weekly basis since October to review all the details that would allow this development district and tax increment financing district #1 to occur for the purpose of providing a funding source to offset the proposed road improvements. The City's fiscal consultant, Dave MacGillivray of Springsted, Inc., has prepared an executi a summary of those meetings and a copy if enclosed on page through for your review. Also enclosed for City Council consideration without page number is a project map and document entitled, "Northeast Eagan Development District No.2 and Tax increment Financing Plan and Development Program." As mentioned, the transportation study was also prepared and a copy of th t executive summary is enclosed on pages�7 through. The City Administrator and members of the consulting team will provide a brief presentation at the meeting on Tuesday. The City Administrator will contact each of the taxing jurisdictions that are impacted by the proposed tax increment financing and provide a report at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: 1) Consider Development District #2 for transportation improvements in northeast Eagan by designating the project area as described on the enclosed map. SPRINGSTED PUBLIC FINANCE ADVISORS 85 East Seventh Place. Suite 100 Saint Paul. Minnesota 551012143 6122233000 Fax 6122233002 January 13, 1989 Mr. Thomas Hedges, Administrator Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 RE: Northeast Eagan Tax Increment District (NEE -TIF) Dear Mr. Hedges: As you directed, we have prepared this report to address three areas relating to the NEE -TIF District and the City Council's considerations following the public hearing to be held on January 17, 1989. The first area is a summary of the status of major topics relating to the District. The second area covers the salient points contained in the Development Program and the Tax Increment Financing Plan. The final area summarizes the immediate impact of these plans if the City Council should adopt them. The City project team has continued to meet on a weekly basis to address a variety of issues in order to be able to present complete and well -conceived plans for the City Council's consideration. Either as part of these weekly meetings or at special meetings, we have met with the City's traffic and engineering consultant, and representives of Northwest Airlines and Cray Research. As a general statement we believe a consensus now exists between the City and these landowners regarding the use of TIF in this particular case. The resulting TIF documents reflect the City Council's position on using TIF while still maintaining all funding options for the City. A. There are six major topics which the City project team has focused on since the last Council workshop. the Tax rion: uur principal objective has been to be able to present these twc TIF documents in a form that reflects the City's position on TIF and demonstrates the City's commitment to this project. Initially the expectation was to only be presenting the Development Program, and not the TIF Plan. NWA wanted the Development Progam in order to conduct its lobbying efforts at the legislature. Midway through the process, Cray came forward with requests to accelerate the development of its properties with major new construction occuring in the first quarter of 1989. Given the potential size of the project expenditures, a decision was made to preserve the City's funding options by including a portion of Cray's new development in a TIF district. Therefore, we drafted the TIF Plan, which is much more Indiana Office: Wisconsin Office: 251 North Illinois Street. Suite 1510 500 Elm Grove Road. Suhe 101 - -India napolls-Indiana 462041942 - -Elm Grove. Wisconsin -531220037- 3172373636 414.782.6222 Fax 3172373639 63 Fax 414 782 2904 City of Eagan, Minnesota January 13, 1989 Page 2 definitive and analytical than the Development,Program. That TIF Plan is also before the City Council on January 17, 1989. 2. Cray Letter of December 6, 1.989: Cray has definite corporate policy positions on its presence in a community and its willingness to be linked with public financing. From the various meetings with Cray at which time the project and the potential use of TIF were discussed, Cray decided that they had no objection to having one of their new facilities in a TIF District. Their decision was contingent upon agreement by the City and NWA of seven conditions stated in a Cray letter of December 6, 1988, a copy of which is enclosed. The City, Cray and NWA met and discussed these conditions and reached preliminary agreement on all seven points. A series of letters are to be forthcoming from the City and NWA to Cray addressing these seven considerations. These fetters are to be delivered to Cray by January 17, 1989. 3. Traffic Enineer's Re ort: On January 10, 1989, Glen Van Wormer of hort, Iliot 8, Hendrickson Lngineering (SEH) presented the basic conclusions of its traffic study to the City project team, Cray and NWA. An executive summary of the report should be contained in the agenda materials and Bob Byers of SEHwill make a presentation of the report at the January 17 meeting. 4. Planning Commission Review: On December 22, 1988, the City's Planning Commission reviewed drafts of the Development Program and TIF Plan. The Planning Commission found both documents to be in conformance with the Comprehensive Plan. 5. Lobbying Effort: The City project team is recommending the City put forth itsown lobbying effort in addition to, and coordinated with, the NWA lobbying. The lobbying effort would be under the direction of the City Administrator, with principal reliance on the City Attorney, with some assistance from Faegre and Benson, the City's bond counsel. NWA has been notified as to the City's intent to form its own lobbying team to work with NWA. Cray has also been notified of the City's lobbying effort, and we understand Cray will monitor the situation. 6. Metro Significance Study: Early on in the project the decision was made for the City to initiate a metro significance study rather than to react to a study initiated by another party. The City Community Development Director has made the initial contacts to begin this process. B. On January 17, 1989 the City Council will consider the adoption of a Development Program and a TIF Plan. There are numerous policy issues within each document; here we are concentrating on five. I. Project Area: The principal result of the Development Program is the designation of a Project Area. The Project Area defines parcels or sections of the City within which TIF revenues_can_be"spent"rat.her 4� City of Eagan, ,Minnesota January 13, 1989 Page 3 A than generated -- that designation is made in the TIF Plan. The proposed boundaries of the Project Area are shown in Appendix I of the Development Program. SEH will discuss as part of the traffic study why these boundaries are recommended. 2. TIF District and Anticipated Development: The TIF District defines parcels from which TIF revenues can potentially be generated. For a number of reasons it is advisable to keep the TIF District as small as possible. This TIF District would be an Economic Development District, the most restrictive type of district provided under the Statute. The proposed TIF District contains two properties, each the site of a new facility for NWA and Cray. A description of the new development in the District is contained in Table 2 of the TIF Plan, with a description of the TIF District itself contained in Exhibits D-1 (NWA) and D-2 (Cray). 3. Fiscal Disparities: The TIF Plan is consistent with the City policy of having TIF Districts make their own contributions to the fiscal disparities pool. 4. Sources and Uses of Funds: A project budget identifying revenues and expenditures can be found on page 7 of the TIF Plan. The total project expenditures are $16,652,625, of which gross TIF bond proceeds would fund $1,775,000, or approximately 10.7%. The calculation of the TIF revenue estimates is listed in Exhibit F. A full discussion of the funding options will be made at the January 17 meeting. 5. Impact on Other Taxing Jurisdictions: The establishment of a TIF District has the potential of affecting the financial position of other local taxing jurisdictions. The Statute requires that an estimate of this impact be contained in the TIF Plan. This estimate of the impact on the mill rates and property tax incomes of these jurisdictions is shown in Exhibit H. Immediate Impacts of Adoption of the Development Program and TIF Plan I. Financial: The City will be in a position to receive increment income from the two new structures to be constructed by Cray and NWA. Cray's 140,000 square foot building is to start construction in 1989 with completion in 1990. The City will not receive any increment income until July, 1991, and at that time the revenue will only relate to that portion of the construction completed in 1989. NWA's 34,000 square foot building is to be completed in 1992, so the City's first receipt of increment income will not occur until July, 1994. Apart from these future revenues, the City at present does not anticipate issuing any bonds nor initiating any other capital financing obligations in the short-term. 2. Legislative: With adoption of these documents, the City has demonstrated its willingness and commitment to assist in the 6-5 City of Eagan, Minnesota January 13, 1989 Page 4 construction of necessary improvements to facilitate development in Northeast Eagan. This demonstration of the City's commitment will be used by the City and NWA lobbyists to pursue financial participation by the State and federal governments. The ability to finance and construct the proposed transportation improvements depends largely on the success of this lobbying effort. There are numerous informational items and issues which have not been addressed in this report. We encourage the City to ask us any questions which it may have on this report as well as other related topics. Respectfully submitted, .�D �� C t.1\ %O -x, David N. Mac iG Ilivray Vice President mmr enclosures Executive Summary Dodd Road (TH-14'9) / Interstate 494 Traffic Study January 10, '1989 Prepared for City of Eagan by Short -Elliott -Hendrickson, Inc. =SEN BYGNN03 ■ ApC11R[R910LANNHR4 SHORT ELLIOTT.HENDRICKSON INC. In the Fall of 1988, the City of Eagan authorized the preparation of a traffic study to evaluate the future traffic operations in the vicinity of Dodd Road and I-494. This study was needed in order to address specific detailed concerns relating to developing properties in the area. The recently completed Comprehensive Transportation Plan identified the Dodd Road / I-494 area as a potential congestion "hot spot" based on the anticipated development trends from Eagan's and other community Comprehensive Land Use Plans. The Transportation Plan included specific development assumptions in the area and projected that without major improvements, the capacity of the streets in the vicinity would be three or four times over capacity. The anticipated level of roadway improvements required to handle these intensities were of too great a magnitude to evaluate during the completion of the Comprehensive Plan. Northwest Airlines, which is located in the southeast quadrant of the Dodd Road / I-494 interchange was also interested in modifying their development plans to accommodate additional development. During the summer of 1988 they commissioned a traffic study to review the impacts and possible mitigation which might be required. Northwest's study also anticipated traffic congestion problems. As part of a response to these concerns, the study recommended a number of travel demand management strategies to encourage car-pooling and to promote travel during off peak hours. This traffic study is a refinement to Eagan's Comprehensive Transportation Plan. This study was done independently from Northwest's traffic study but the results were compared at appropriate intermediate steps. The mitigation suggestions from Northwest's study were evaluated as part of the review of the general area. This detailed operation evaluation was required since the impacts from nearby developments combined with overall traffic growth patterns impact an area considerably larger than just the immediate vicinity of the Dodd Road / I-494 interchange. For example, any capacity improvements to Dodd Road must also be accompanied by improvements to the interchange and possibly to the interstate highway itself. The traffic from the developments adjacent to Dodd Road will impact distant interchanges and intersections along Lone Oak Road, I-494, I -35E, Trunk Highway 55, Dodd Road and others. The design process includes an integrated analysis to ensure the smooth flow of traffic from the site with good internal circulation roads, to an arterial road system to finally delivering traffic to the trunk highway system. All three roadway systems must coordinate and integrate to any design concepts used for Dodd Road and I-494. - - - - - (D V Dodd Road carries a considerable amount of traffic which does not originate in the immediate area. This high through traffic characteristic is a result of early design decisions which were made for I-494 and I -35E. No direct access is provided between Trunk Highway 55 and these highways so traffic must use Dodd Road as an intermediate connector. Today, many existing conflicts with railroads, structures and other design constraints preclude establishing any type of direct access between TH-55 and the interstate highways. Some inherent limitations exist in the Trunk Highway and County Road system which are somewhat distant from Dodd Road / I-494. This study assumes that these design constraints can be resolved with the affected agencies in coordination with the improvements suggested by this study. STUDY PROCESS The work program of the study was established to perform the following tasks: - Review the Land Use assumptions by area developers and compare to the Comprehensive Transportation Plan - Review the traffic distribution patterns, available routes, alternate routes and the proposed internal street systems - Review Northwest's traffic study (The Lone Oak Travel Demand Management Plan) in terms of its assumptions for land use, traffic generation and the potential of travel demand management strategies - Examine long range conceptual changes to the major street and highway system to accommodate the projected traffic volumes - Calculate the capacity of the specific intersections throughout the area while examining alternative routes for traffic desiring to use over -capacity intersections The remainder of the executive summary discusses the findings from the completion of these work tasks. - - _ -- — - 3-- - -. — �q LAND USE PATTERNS The Eagan Comprehensive Plan closely follows the land use assumptions which were presented in the Lone Oak Travel Demand Management Plan which was prepared to Northwest Airlines by BRW, Inc. (June 1988). The Eagan Plan's assumptions were updated last summer after completion of the Lone Oak Plan. Further detailed information was presented by BRW in August which clarified the land use intensities and identified the full amount of ultimate development anticipated by Northwest Airlines, Wachovia and Cray. The Lone Oak Plan analyzed a time period up to the year 2005 consistent with the original requirements of the EIS. The Eagan Comprehensive Plan extends to year 2010 as part of the 20 year planning horizon. Additional ultimate development of 150,000 sq -ft for Wachovia and 290,000 sq -ft for Cray Re- search which are anticipated to occur between year 2005 and 2010 in the Lone Oak Plan were not included in the Com- prehensive Plan. Conversely, the Lone Oak Plan did not in- clude future development anticipated on the 110 acres east of Northwest Airlines (Cole property). The Eagan Plan refinements now reflect the anticipated ultimate development for this area. The year 2010 forecast year was used for study purposes since many of the roadway improvements will have useful design lifetimes extending well past the early 2000's. TRAFFIC DISTRIBUTION The trip distribution patterns predicted by the Eagan Comprehensive Plan were compared to the assumptions of the Lone Oak Plan and found to be in fairly close agreement. The area of greatest deviation appears to be some differences between the assumed distribution of traffic to and from the north. The Eagan Plan puts more emphasis on the use of I -35E while the Lone Oak Plan assumed that Dodd Road would carry the highest proportion of traffic to the north. Initially no modifications were recommended even though it was recognized that traffic will tend to divert to the route which experiences the least amount of congestion. Alternate routes were reviewed although the options are limited. The use of Lone Oak Road is anticipated to increase. Diversion to the west may be limited since the Eagan Plan projects considerable congestion at the interchange of Lone Oak Road with I -35E. Travel to the east to LaFayette Freeway (Trunk Highway 3) will be smoother especially if Dakota County pursues their plans to upgrade Lone Oak Road. Other routes such as Delaware Avenue (CSAH- 63) to TH-110 or Trunk Highway 55 to Mendota Heights Road (to I-494 via Pilot Knob Road) appear to have less potential for use due to the curcuity involved. IN The potential diversion of northbound TH-55 traffic to LaFayette Freeway for access to I-494 west rather than using Dodd Road was also reviewed. While increasing congestion on Dodd Road could encourage some diversion, it was anticipated that the Dodd Road connection would continue to be the primary travel route used. TRAVEL DEMAND MANAGEMENT The assumptions of the Lone Oak Plan for the effectiveness of travel demand reduction strategies were reviewed and compared to similar experiences across the country. The review found that reductions of up to 20 percent could be attributed to staggered work hours (similar to the Lone Oak Plan's assumptions). However even for aggressive programs, ridesharing and transit strategies were found to be generally lower in effectiveness than the Lone Oak Plan's assumptions and a reduction of 10 percent for this factor was recommended. The anticipated trip generation for the development in Traffic Analysis Zones 74 & 75 which include the Northwest site were then calculated to be: AM Peak PM Peak ADT ------- ------- Eagan Plan (Refined) 6,505 11,127 88,459 No TDM Applied Adjust for - 492 - 882 - 6,628 Ridesharing & Transit Adjust for - 954 - 1,633 0 Staggered Work Hours Estimated Generation 5,059 8,612 81,831 With TDM Strategies The reductions are consistent with those anticipated by the Lone Oak Study, however the total volumes are higher since other ultimate development is included in the Eagan Comprehensive Plan. These volumes were then used as the base figures to use for the roadway operations evaluations. -- — - -5 7r ROADWAY CONCEPTS A number of concepts were reviewed regarding their potential to accommodate the projected future traffic volumes. These concepts included: - Improvements to Dodd Road - Additional I-494 ramps - A new I-494 interchange Some specific concepts presented in the Lone Oak Plan were also reviewed. These included the construction of an interchange for exclusive High Occupancy Vehicle (HOV) use and additional ramp additions to the interchange at Dodd Road. The HOV interchange concept was found to produce little relief to the area since the volume of vehicles which could use the interchange would be relatively small. Also there were some design limitations and undesirable weaving maneuvers which would be introduced by the interchange potentially introducing operational hazards to I-494 traffic. The ramp modifications suggested by the Lone Oak Plan were also found to be unfeasible when traffic volumes and required weaving distances were reviewed in more detail. The capacity analysis found that Dodd Road would require major upgrading regardless of other improvements which would be pursued. Essentially three through lanes would have to exist between TH-55 and I-494 with a 4 or 5 lane section between I-494 and TH-110. The widening of Dodd Road would require expanding the bridge across I-494 to accommodate 8 traffic lanes. Some intersections on Dodd Road would require dual left turn lanes and additional right turn lanes. Without other improvements, these upgrade efforts would still not produce enough additional capacity to handle the projected demands. The addition of a ramp from I -35E northbound which would parallel I-494 and directly tie to Dodd Road at Northwest Parkway was found to have considerable potential by provid- ing direct access to the Northwest Airlines site. Approximately 700 trips which would have to turn left at the south ramps to go south would be converted to through and right turns with a direct ramp connection. An additional interchange on I-494 east of Dodd Road and west of Delaware Avenue would greatly assist in getting traffic to flow smoother in the area. This interchange could connect to an internal roadway system serving the Northwest property or it could ultimately tie into Delaware 7z, Avenue. The interchange would provide considerable relief to Dodd Road by diverting about 40 percent of the traffic from Traffic Analysis Zones 74 and 75. With all improvements in place including the I-494 ramps, upgraded Dodd Road and new I-494 interchange, much of the travel demand can be accommodated. Intersections on Dodd Road would be about at capacity during the peak hours. An analysis of the weaving maneuvers on I-494 shows that the highway can not accommodate all of the increase in traffic. other design alternatives using combinations of collector - distributor ramps, grade separation and other improvements were considered but found to be unfeasible or prohibitively expensive. The design concepts still require further detailed refinement and operational analysis to ensure that the improvements will function together as a system. Lane arrangements, turn lane storage and geometric improvements need to be evaluated to ensure that the traffic flow can be realistically accommodated regardless of the textbook theory. Traffic progression through the numerous signalized intersections must be reviewed to verify that a reasonable amount of coordination can be achieved. SUMMARY Much of the anticipated future development traffic can be accommodated by providing major roadway improvements com- bined with aggressive local efforts of travel demand manage- ment. Refinements to the concepts are needed to address overall roadway operations and to identify if the projected capacity shortfall can be mitigated or if land use inten- sities in the area should be reviewed for possible reduc- tions. -- - -7 - - - 75 Agenda Information Memo January 17, 1989, City Council Meeting DISTRICT #1/NORTHEAST EAGAN B. Consideration of Tax Increment Financing District #1, Northeast Eagan for Off -Site Transportation Improvements --There is no additional background information required for this item. Please refer to Item A. entitled, "Consideration of Development District #2 for Transportation Improvements in Northeast Eagan." If the City Council approved the preceding item, it is then appropriate to consider the Tax Increment Finance District #1, which is the specific approval of a tax increment district within the project area. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny Tax Increment Financing District #1 for northeast Eagan off-site transportation improvements. Agenda Information. Memo January 17, 1989 City Council Mee'cing PROJECT 557, MALLARD PARK 3RD ADDITION (STREETLIGHTS C. Project 557, Mallard Park 3rd Addition (Streetlights) -- During the Fall of 1988, a petition was submitted requesting the installation of streetlights on Drake Drive. Upon receipt of that petition, the Council authorized the preparation of the feasibility report for presentation at a formal public hearing. This particular single family residential neighborhood was developed prior to the City's streetlight policy requiring the installation of streetlights in all new subdivisions. Subsequently, the City has received petitions for the installation of streetlights on a singular street by street basis. This recent petition is the last in a progression of desires by the new residents to have streetlights installed as the subdivision builds out. Based on the past history and the apparent desires of new residents, the staff decided to expand the scope of this project to include all remaining streetlights within t.11is particular residential neighborhood. Enclosed on pages through is a copy of the feasibility report discussing the propo6ed improvements. All notices have been published in legal newspapers and sent to all potentially affected property owners informing them of this public hearing. The Director of Public Works will present the issues associated with this proposed project and will be available to answer any questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 557 (Mallard Park 3rd Addition - Streetlights) and, if approved, authorize their installation through Dakota Electric Association. Report For STREET & UTIUTY IMPROVEMENTS FOR S1BLEY HILLS DRIVE & SKYLINE ROAD Eagan, Minnesota City Project Noo 543R January, 1989 Comm. No,.- 421 1 Orr tip% Schelen Mayeron & As-seciates—Inc. Engineers ■ Surveyors ■ Planners 76 CITY OF EAGAN, MINNESOTA PUBLIC WORKS DEPARTMENT FEASIBILITY REPORT FOR STREET LIGHTING - PROJECT NO. 557 MALLARD PARK 3RD ADDITION, JOHNNY CAKE RIDGE ROAD WOODGATE LANE NORTH CANVASBACK LANE NESTLING CIRCLE TEAL COVE WOOD DUCK CIRCLE DECEMBER 13, 1988 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. 'rnomas A. Colb rt, P.E. Registration Number 12049 PRELIMINARY REPORT ON STREET LIGHTING PROJECT NO. 557 EAGAN, MINNESOTA DECEMBER 13, 1988 SCOPE: This project covers the installation of street lights to serve Mallard Park 3rd Addition and the surrounding parcels in the NW 1/4 of Section 28 and the NE 1/4 of Section 29, Eagan. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accordance with the City's policy on the installation of street lights in residential areas. It can best be accomplished as outlined herein and not as a part of any other project. DISCUSSION: Residents on Nestling Circle have petitioned for the installation of street lights. This report proposes that street lights be installed for the remainder of the Addition that has not been serviced with street lights. There would be 51 lots in the addition and 3 unplatted parcels that would benefit from the street lights. This area was developed before the City of Eagan adopted a comprehensive street lighting policy. Since the enactment of this policy, all new additions have been required to install street lights. The above-mentioned policy also has a provision enabling older additions to petition for street lights. Under this provision, the cost of street light installation is assessed against the benefitted lots and the energy charge is paid quarterly by the residents along with their water and sewer bill. The energy needs for Mallard Park 3rd Addition are serviced by Dakota Electric Association, and they offer the type of street lighting poles, lighting fixtures and the necessary maintenance service required'by the City for residential street lighting in accordance with the City of Eagan's street lighting policy. It is proposed to have eleven street lights installed. ORNAMENTAL STREET LIGHTS: These eleven street lights would be the standard ornamental design with 100 watt high pressure sodium luminaire mounted on standard poles proposed to be installed by Dakota Electric Association. COST ESTIMATE: The following cost estimate includes the cost of construction, administration, legal and other related project costs. 11 ea 100 w ornamental high pressure sodium @$500.00 $5,500.00 5% contingency factor 275.00 15% administration cost 825.00 TOTAL $6,600.00 Installation Assessments Cost $6,600.00 Revenue $6,600.00 ASSESSMENTS: Assessments are proposed to be levied on a per lot basis as is the current city policy. The unplatted parcels would be assessed for the number of equivalent lots along their frontage with Mallard Park 3rd Addition. The equivalent lot size of 100 feet was applied to these parcels, with a 200' credit for future streets given to parcel 012-29. Estimated assessments are as follows: Estimated Assessment $85.71/lot Energy Charge to be billed $ 2.75/lot/quarter Assessments would be spread over three years at 9.0% interest. PROJECT SCHEDULE: The following is the proposed schedule to be followed for this project assuming favorable action by the Council. PROJECT SCHEDULE Present Feasibility Report December 6, 1988 Public Hearing January 17, 1989 Approve Plans & Specs February, 1989 Construction Completed May, 1989 Final Assessment Hearing June, 1989 First Payment due with taxes May, 1990 PRELIMINARY ASSESSMENT ROLL PROJECT 557 MALLARD PARK 3RD ADDITION, JOHNNY CAKE RIDGE ROAD WOODGATE LANE NORTH CANVASBACK LANE NESTLING CIRCLE TEAL COVE WOOD DUCK CIRCLE Parcel Description Assessment Mallard Park 3rd Addition Lots 1-11, Block 1 $85.71/lot Lots 17-56, Block 2 $85.71/lot NW 1/4, Section 28 012-29 (16 lot equivalent) $1,371.36 NE 1/4, Section 29 011-02 (7 lot equivalent) $ 599.97 011-04 (3 lot equivalent) 257.13 $6,599.67 f' 3 H b h h N 0 Jj { n • •: W :• •:moi it N:• •• r tt P ..I m• . y •Y :O ,y: •+�F 2 t a•' s 4/ k•� O N1 •:I t 1 Q aim 1 ••:�::m:+' •. .: •:n::: ;:J"'`'::i�''::i::: :.••'�'!:'Zf•'.• v �• a 11NN110r ...moi Cry �r:rr o :: \ i! p:'.'• . ' a g J 1;::j}� ;i�:•:r i:Si:::r: i:,- � : :�:::i�.•:ii;�::i'�'+'::�':• ...... •1;:+i�:: �... • Qi F— [i':�:':::�.i:•�::;�.y};;:::y:; ::}: J •??.gym :•::. •:; ::.tR::• :7 .- :.. W *.: :.i%�{+••:iii^`:?`i`i'.• , F•+rfsY`7;{�'}'•i:r}���j � �i 'F 0 : �`,1•Q:. .y � ,y n , .... .. ... :►gym ./'�•': / W W t:�r;::i:?;it::;::ji:;:'i;:`i+i:r:.::y:t;:. :;::^^.iii':;• • N/'"" Y a. ' lj•[f� it Y IK i Agenda Information Memo January 17, 1989 City Council Meeting PROJECT HILLS DRIVE (STREETS & D. Project 543R, Skyline Road/Sibley Hills Drive (Streets & Utilities) --On October 6, 1988, a public hearing was held to discuss the proposed improvements to Sibley Hills Drive providing access to the proposed Prettyman Heights and Ridge Haven developments located adjacent to Zender and Treffle Acres. As a result of that public hearing, the Council directed the feasibility report to be revised and expanded to incorporate the proposed improvements associated with upgrading Skyline Road easterly towards Pilot Knob Road as a part of this same project. Also, the staff was directed to investigate various creative methods of allocating the assessable costs associated with this project to the benefitted properties. Various alternative special assessments rolls were prepared and reviewed with the City Attorney's office and City Council. The result is the special assessment roll within the feasibility report presented on page On January 4th, a neighborhood meeting was held for all residents proposed to be affected by this project. Enclosed on pages �— through /// is a summary of the issues and answers discussed at that meeting. Enclosed on pages/4-196 are letters from various residents voicing their concerns atrout-this project. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of the public hearing to be held on January 17th. The consulting engineers and staff involved with the preparation of this project's report will be presenting the information and will be available to further discuss any concerns that may arise during this public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 543R, Skyline Road and Sibley Hills Drive (Streets and Utilities) and if approved, authorize the preparation of detailed plans and specifications along with the acquisition of all necessary easements through condemnation if necessary. /07 MEMO TO: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS FROM: MICHAEL P. FOERTSCH, ASSISTANT CITY ENGINEER DATE: JANUARY 12, 1989 SUBJECT: JANUARY 4, 1989 - NEIGHBORHOOD MEETING PROJECT 543R - SIBLEY HILLS DRIVE/SKYLINE ROAD For your information, below is a list of the residents affected by the Project 543R who attended the January 4th neighborhood meeting. Howard F. Carlson 1474 Skyline Road Julie Kurhajetz 2850 Sibley Hills Drive Joe Kurhajetz 2850 Sibley Hills Drive Eleanor E. Weber 2870 Sibley Hills Drive Mack L. Salisbury 1470 Skyline Road Mary Lou O'Hearn 2888 Sibley Hills Drive Don O'Hearn 2888 Sibley Hills Drive Carol Glewwe 2886 Sibley Hills Drive Carl Glewwe 2886 Sibley Hills Drive Dick Faichinger 613 W. 6th, Hastings Bill Davidek 1436 Skyline Road Audre Wigley 1450 Skyline Road L. Wigley 1450 Skyline Road Steve Gallagher 1574 Rustic Hills Drive Al Bachel 1485 Lone Oak Road Don Prettyman 1480 Skyline Road Lorraine Goers 3509 Federal Drive Phil & Valerie Heller 1475 Skyline Road Gurlyn Oldre 2882 Sibley Hills Drive Steve Ramsey Ridgehaven Peter Knaeble Ron Kruger & Assoc. Arnold Pesses Edina Realty Don & Rose Vimr 1461 Skyline Road Bob Murray 2852 Sibley Hills Drive Marilyn Murray 2852 Sibley Hills Drive Elaine Greer 1428 Skyline Road Mark Thomas. 1569 Rustic Hills Marvin Post 2858 Sibley Hills Drive Patricia A. Bader 2860 Sibley Hills Drive Gene Bader 2860 Sibley Hills Drive Randy Buffie 1562 Rustic Hills Drive Marilyn Wooley 1505 Lone Oak Road Irene Anderson 1565 Rustic Hills Drive Richard Glass 1570 Rustic Hills Drive Joanne Lindman 2854 Sibley Hills Drive Norman Lindman 2854 Sibley Hills Drive Carol Hill 2880 Sibley Hills Drive Richard McGrew 2910 Sibley Highway Also, attached is a map of the project area noting the residents identified in the attached list. The residents identified the following concerns: * Access to Lone Oak Road instead of Skyline Road Staff Response - Access to Lone Oak Road was pursued with the County. A proposed roadway connection to Lone Oak was not acceptable based on the existing geometrics of the roadway. The County would consider a connection opposite Pine Ridge Drive. The issue was not pursued any further because there is no public right of way connecting Auge Road to Lone Oak Road. * The improvements are of no benefit to property because of lack of desire to subdivide or develop property at this time. Staff Response - The proposed improvements provide the opportunity for development. * What is the City contributing to cost of improvements? Staff Response - The City's share of the improvements includes the cost share Of the project associated with the park property (Highview Park). Typically these costs are not the responsibility of the City. * Proposed assessments exceed benefit received from improvement. Staff Response - The City by State Statute cannot impose assessments to property which exceed the benefit received from the improvements. * Residents are concerned that they are paying for improvements which only benefit proposed Prettyman Heights and Ridge Haven. Staff Response - Improved roadway and utility services benefit all the properties. Typically properties adjacent to roadway improvements are responsible for all costs to upgrade the roadway. The project proposes two methods of cost sharing by all properties in the project area, front footage and area. * Residents tried to bring MAC and proposed expansion of airport into the discussions and commented on property devaluation because of the airport. Staff Response - I could not address this because of my lack of knowledge on the subject. * Concerned with geometrics of frontage road off T.H. #13 and school bus maneuvering. Staff Response - The existing geometrics would be improved to accommodate bus and emergency vehicle traffic. * Fixed income residents and financial burden of improvements to property. Staff Response - I could not comment on this issue any further than that financial issues such sa this are referred to the Special Assessment Committee for review and comment to the City Council. * When is Lone Oak Road to be upgraded? Staff Response - The County Five Year CIP for 1989-1993 does not show improvements to Lone Oak Road west of Pilot Knob Road. * Has the City done appraisals of property to justify proposed assessments? Staff Response - The neighborhood group was informed that an appraiser would review the project. The concerns identified by the residents are fairly straight forward' and typical of improvements proposed to "existing" residential areas. As you are aware of, Jim Sheldon has been in contact with Ray Connolly to review the project as it relates to increases in property values. To date, the City has received a number of written objections to the project. Copies are attached for your information. Assistant City Engineer Attachments MPF/jf FEASIBILITY REPORT AND ESTIMATE OF COST STREET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD PROJECT NO. 543R EAGAN, MINNESOTA I PREPARED BY: ORR-SCHELEN-MAYERON & ASSOCIATES, INC. CONSULTING ENGINEERS -.SURVEYORS - PLANNERS 2021 EAST HENNEPIN AVENUE MINNEAPOLIS, MINNESOTA 55413 OSM COMM. NO. 4211 77 January 4, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Feasibility Report and Estimate of Cost Covering Street and Utility Improvements For Sibley Hills Drive and Skyline Road Project No. 543R Eagan, Minnesota OSM Commission No. 4211 Dear Mayor and Council: Transmitted herewith is a feasibility report covering street and utility improvements for Sibley Hills Drive and Skyline Road. We would be happy to discuss this report with all interested parties at your convenience. Please give us a call if you have any questions. Sincerely, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Peter R. Willenbring, P.E. RDF:mlj Attachment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Peter R. Willenbring, P.E. Date: January 4, 1989 Reg. No. 15998 Approved by: epartment o is Wo ks Date:lt�n. 79 TABLE .OF CONTENTS DESCRIPTION PAGE NO. TITLE PAGE COVER LETTER/CERTIFICATION TABLE :OF CONTENTS I. SCOPE 1 II. DESCRIPTION 1 III. RIGHT=OF-.WAY AND EASEMENT 5 IV. COST ESTIMATES 6 V. ASSESSABLE AREAS 6 VI. ASSESSMENTS 7 VII. PROJECT SCHEDULE VIII. APPENDIX A IX:. APPENDIX B X. SUMMARY - PRELIMINARY ASSESSMENT ROLL. XI. FIGURES 1 - 5 79 FEASIBILITY REPORT AND ESTIMATE OF COST STREET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD PROJECT NO. 543R EAGAN, MINNESOTA I. SCOPE This report outlines various aspects of a project to provide street and utility improvements for Sibley Hills Drive and Skyline Road. Street improvements are proposed to the Highway 13 frontage road from the north entrance of Highway 13 to Rustic Hills Drive, and to Sibley Hills Drive from the frontage road to Auge Road. The project will also include street improvements for Skyline Road from Oster Addition to Auge Road. It is also proposed that the north -south portion of Sibley Hills Drive have its street name changed to Sibley Hills Court as shown on the attached figures. The areas affected by the street improvements are shown on Figure 5. Sanitary sewer will be installed on Sibley Hills Drive from Sibley Hills Court easterly to serve the unplatted property east of Post Addition No. 2 and adjacent property. Sanitary sewer will also be installed on Skyline Road from Auge Road to the westerly line of Oster Addition, to serve the abutting properties. This sanitary sewer line is relying on the proposed Prettyman Heights development to complete the connection to an existing manhole on the east edge of the Rustic Hills Subdivision. The areas affected by the sanitary sewer construction are shown on Figure 3. Watermain will be extended out of the intersection of Sibley Hills Drive and Sibley Hills Court for future extension into the proposed Ridgehaven Addition and the easterly portion of Lot 6, Post Addition No. 2. Watermain will also be installed on Skyline Road from Auge Road to the westerly line of Oster Addition, to serve the abutting properties. The watermain in Auge Road will be provided as a part of the proposed Prettyman Heights development and will connect to an existing watermain stub located at the southwest edge of proposed Prettyman Heights. The areas affected by the watermain construction are shown on Figure 4. Figure 1 shows the affected properties of these improvements. Figure 2 shows a possible subdivision of lots. II. DESCRIPTION A. SANITARY SEWER: An existing sanitary sewer manhole is located at the inter- section of Sibley Hills Drive and Sibley Hills Court. This line has sufficient depth and capacity to serve the westerly portion of Parcel 011-77 (approximately 3.3 acres), the proposed Prettyman Heights subdivision, and the lots along Skyline Drive. The proposed Prettyman Heights is proposed to obtain service from an existing manhole located on the east edge of the Rustic Hills Subdivision. This line can effectively serve proposed Prettyman Heights and the lots along Skyline Road, but does not have enough depth to serve the west portion of Parcel 011-77. Therefore, the best alternative is to extend the Sibley Hills Drive line to the west portion of Parcel 011-77, and to provide sanitary sewer service to proposed Prettyman Heights and Skyline Road from Rustic Hills. Therefore, this project will include the extension of sanitary sewer from the intersection of Sibley Hills Drive and Sibley Hills Court to the west portion of Parcel 011-77. An 8" line will be stubbed to the north edge of the street right-of-way to serve this parcel. Additionally, a 4" sewer service will be placed at the east end of Lot 6, Post Addition No. 2, to provide for a possible future lot split. The proposed Ridgehaven Subdivision is planned to connect to the existing MWCC 36" interceptor sewer line located along Highway 13. Proposed Ridgehaven is not able to connect to the Sibley Hills Drive line due to depth restrictions within the subdivision. The connection to the MWCC-interceptor line should be installed before the frontage road street improvements are completed. Additionally, the connection to the MWCC line is subject to review and approval by the MWCC. An 8" sanitary sewer will be installed on Skyline Road to serve the abutting property. This sewer will commence from the west property line of Oster Addition and extend west to Auge Road where it will connect to the sanitary sewer line proposed to be installed with the Prettyman Heights development. As a result, a portion of the Prettyman Heights sanitary sewer must be constructed prior to the proposed Skyline Road sanitary sewer construction. B. WATERMAIN: Existing watermain stubs are located at the intersection of Sibley Hills Drive and Sibley Hills Court, at the west edge of Oster Addition, and also along the southwest edge of proposed Prettyman Heights. Due to conflicting pressure zones, a looped connection of the Sibley Hills Drive and Prettyman Heights stubs would require pressure reducing stations at both connections. Therefore, the stub along the southwest edge of proposed Prettyman Heights will be utilized along with the stub at the west edge of Oster Addition for the water supply for proposed Prettyman Heights, Parcel 011-77, and the parcels along Skyline Road. The proposed water main in the proposed Auge Road will be stubbed into Parcel 011-77 and will serve Parcel 012-77. Eventually, the line stubbed into Parcel 011-77 will be extended down Sibley Hills Drive to the west edge of Parcel 011-77 and be dead ended with a hydrant. The watermain construction for this project will consist of construction of two individual systems. First, an 8" water line will be constructed along Skyline Road from an existing stub on the west edge of Oster Addition to the stub from Prettyman Heights in the proposed Auge Road. Second, the existing 8" watermain stub at the intersection of Sibley Hills Drive and Sibley Hills Court will be utilized for the following: A 6" stub will be extended to the proposed Ridgehaven Subdivision from the Sibley Hills Drive line. Additionally, a 2" water service will be constructed to just inside the Sibley Hills Drive street right-of-way for eventual extension to the East Half of Lot 6, Post Addition No. 2, in case of a future lot split. C. STREET AND STORM SEWER IMPROVEMENTS: The existing access to Post Addition No. 1, Post Addition No. 2, proposed Ridgehaven, parcel numbers 011-77, 012-77 and 020-56, and the proposed Prettyman Heights, is an 18' wide rural section bituminous frontage road off State Highway 13. This frontage road currently has two accesses onto Highway 13 and is connected to Sibley Hills Drive and Rustic Hills Drive. The frontage road is located within MnDOT right-of-way and is therefore under their jurisdiction. After several discussions with Dick Elasky, MnDOT District 9, it was determined that the only method of State funding for the project would involve a right-of-way turn back program. However, an agreement on how much funding the State will provide can not be determined until July 1989. Therefore, the assessments reflect the total construction cost of the project. If the state does participate in the cost of the project, the assessed areas could receive an assessment credit. As a condition of cost participation in this agreement, the State would require that no additional access be provided from this area onto Highway 13, and that one of the existing frontage road accesses be eliminated. Street improvements, along the frontage road from the north entrance to Highway 13 to Rustic Hills Drive and along Sibley Hills Drive from the frontage road to the intersection of Sibley Hills Court and Sibley Hills Drive, will be included as part of this project. It is proposed that the south entrance to Highway 13 be eliminated with this project. This determination has been made based on findings that close to a 10% grade must be negotiated to utilize the south access, compared with a 7% grade on the north access. Additionally, a right turn lane and left turn bypass lane presently exist for the north access and do not exist for the south access. The street improvements will include concrete curb and gutter on both sides of the frontage road and on the south side of Sibley Hills Drive. The existing curb on the north side of Sibley Hills Drive will be salvaged depending on its condition. New construction, bituminous patching and overlays will be incorporated for completion of an adequate roadway to City standards. In addition to the curb, the frontage road will be widened to a 32' face-to-face street section. The only existing storm sewer in the immediate area is located within the Rustic Hills Subdivision. The outlet for this storm sewer is a 21" flared end section which flows southwesterly into the Highway 13 road ditch. Proposed Prettyman Heights is also proposing to direct the storm water runoff from their site into the Rustic Hills storm sewer network. The proposed Ridgehaven Subdivision also intends to use the Highway 13 road ditch for storm drainage after development. Currently, storm drainage along Sibley Hills Drive is transferred via ditch and CMP culverts to both the north and south and into the road ditch on the west side of Highway 13. The improvement of Sibley Hills Drive and the MnDOT frontage road will require the installation of storm sewer to accommodate the additional runoff. This storm network will include the proposed Ridgehaven runoff and will discharge into the Highway 13 road ditch along with the Rustic Hills storm network. The runoff from this area will flow into the ditch and then through an existing 36" CMP culverts underneath Highway 13. The storm water then travels by overland flow to the Minnesota River. The City of Eagan Comprehensive Storm Sewer Plan of 1984 shows a 36" R.C.P. storm sewer line capturing the storm drainage from the referenced areas and then conveying the storm water to the Minnesota River. After a complete evaluation, we have determined that the trunk storm line is not required at this time. However, at which time the City wishes to pursue installing the trunk line, MnDOT will participate in funding a portion of the cost based on its proportion of storm water runoff. The street improvements of Sibley Hills Drive from the intersection of Sibley Hills Drive and Sibley Hills Court to proposed Auge Road will also be included in this project. The most feasible connection route consists of extending Sibley Hills Drive directly to the east and connecting to Auge Road with a 90 degree corner. This route provides a direct line through Parcel 011-77, which minimizes the amount of street right-of-way acquisition required. The property owners have verbally concurred that this would be the most feasible roadway alignment. It should be noted that several lots in proposed Prettyman Heights and Ridgehaven will have double street access due to the proposed alignment. The grade at the intersection of Auge Road and proposed Sibley Hills Drive will be matched into the existing grade. This will result in an approximate grade of 9.6`e which exceeds the City's standard of 8%. Utilizing this plan, the street will blend into the existing terrain and into the proposed Prettyman Heights grading plan. The proposed roadway will be a 32' face-to-face bituminous roadway with concrete curb and gutter on both sides. The street improvements of Skyline Road from Oster Drive to Auge Road are also a part of this project. The street is proposed to be a 32' face-to-face bituminous roadway with concrete curb and gutter. Storm sewer to serve Skyline Road will consist of constructing a storm sewer line from the east lot line of Lot 12, Treffle Acres to approximately the west line of Parcel 062-00 (S.E. 1/4, S4, T27, R28). The storm sewer outlet will run down the lot line of Lots 11 and 12 (Treffle Acres), westerly down the rear of Lot 12 (Treffle Acres) and discharge into the ravine in Parcel 011-77. The ravine cuts diagonally to the northwest corner of Parcel 011-77 (S.E. 1/4, S4, T27, R23), across Lot 2 (Post Addition No. 2), then along the southwest side of Joseph A. Spande 1st Addition to State Highway 13. An existing 48" culvert transfers the stormwater from the east side of Highway 13 to the west side of Highway 13. The City of Eagan Comprehensive Storm Sewer Plan of 1984 shows a 24" R.C.P. storm sewer line replacing the ravine referenced above. The ravine is heavily wooded and would be extensively damaged by any construction. After further evaluation, we have determined that the 48" CMP culvert is satisfactory andneed not be replaced with the trunk storm sewer. The hydrologic analysis for the area determined that the water in the ravine should not exceed a depth of 7 feet in the channel of the ravine or a depth of 8 feet at the 48" culvert during a 100 year rain storm. The state classifies Highway 13 as a minor arterial, which requires drainage conduits installed to accommodate a 25 year rainfall event. The 48" culvert accommodates both the 25 year and 50 year return frequency rainfall events. Therefore, we recommend the following be completed: (1) Acquire drainage easements with sufficient width to accommodate an 8 foot channel depth. (2) Modify channel to assure that typical velocities not exceed 5 feet per second for any rainfall event up to 100 year return frequency. (3) Stabilize critical banks, slopes and clean the channel of obstructions. An alternate street alignment which would extend Auge Road to Lone Oak Road (County Road No. 23) was investigated. Review by the Dakota County Highway Department indicated they had concerns with grade and sight distance problems at the proposed Lone Oak Road intersection. Based on this information, this alternative was not considered any further. II1. RIGHT-OF-WAY AND EASEMENT Street right-of-way for Sibley Hills Drive will need to be acquired for a 33' wide by 400' long strip of land located from the intersection of Sibley Hills Drive and Sibley Hills Court to Parcel 011-77. This strip of land is described as the south 2 rods of Government Lot 7, except the street. The other 27' wide by 400' long strip of land which will provide the total required 60' of street right-of-way was previously dedicated with the Post Addition No. 2 plat. Additionally, a 60' x 380' street right-of-way within Parcel 011-77 will need to be acquired for the Sibley Hills Drive extension. This proposed right-of-way lies between the east property line of Post Addition No. 2 and the proposed Auge Road. On Skyline Drive, a 30' strip of land will have to be utilized for street purposes 9-5 along Parcel 030-75 (Park), and a small triangle of land will have to be acquired from Parcel 011-77. A storm sewer easement between Lots 11 and 12, Treffle Acres, and extending north- westerly across Parcel 011-77, across Lot 2 (Post Addition No. 2) and along the southwest side of Lots 1 and 3 the Joseph A. Spande 1st Addition, will need to be acquired for storm drainage purposes as per the Eagan Comprehensive Storm Sewer Plan. This report assumes that all right-of-way and easements will be acquired at no cost to the City. IV. COST ESTIMATES A detailed cost estimate can be found at the back of this report in Appendix A. A summary of these costs is as follows: A. Sanitary Sewer $102,498 B. Watermain 61,802 C. Street and Storm Sewer Improvements 374.174 TOTAL ............................. $538,474 The above referenced total estimated project cost includes a contingency factor and all related overhead. Overhead costs are estimated at 30% and include legal, engineering, administrative and bond interest, but do not include any potential cost for easement acquisition. V. ASSESSABLE AREAS The areas that benefit from these improvements and which are proposed to be assessed for these improvements are as follows: Rustic Hills Addition Post Addition No. 1 Post Addition No. 2 Treffle Acres Zehnder Acres S.E. 1/4, Section 4 Township 27, Range 23 Parcel No.• 010-75 063-00 020-75 094-00 030-75 100-00 061-00 130-00 062-00 131-00 Lots 1 - 15 Lots 1 - 5 Lots 1 - 6 Lots 5, 7, 11, 12, 14 and 17 Lots 12, 14 and 16 S.W. 1/4, Section 4 Township 27, Range 23 Parcel No.• 011-56 020-56 032-56 150-00 151-00 160-00 171-00 S. 1/2, Section 4 Township 27, Range 23 Parcel No.• 011-77 012-77 VI. ASSESSMENTS Assessments are proposed to be levied against the parcels shown in Appendix B. They will be spread over a period of 15 years at an interest rate determined by the bond sale used to finance the project. SANITARY SEWER: The sanitary sewer cost associated with the extension of Sibley Hills Drive includes providing sewer service to part of Parcel 011-77, and a stub to Lot 6, Post Addition No. 2. The proposed Prettyman Heights Subdivision and Skyline Drive will be served through Rustic Hills Addition and proposed Ridgehaven will be served from the existing MWCC sanitary sewer line along Highway 13. The sanitary sewer costs for parcels served by the Sibley Hills Drive sanitary sewer improvements will be distributed and assessed on an area (square foot of lot) basis and therefore lineal foot corner lot credits do not apply in this case. The sanitary sewer costs for parcels adjacent to Skyline Road will be distributed and assessed on a front foot basis. Lot 12, Treffle Acres, and Parcel 130-00 have not been assessed for improvements on Auge Road and therefore do not receive a corner lot credit. In all cases, parcels having less than 85' of frontage were assessed a minimum 85' front foot assessment in accordance with City of Eagan standard assessment policies. (This applies to Parcel 011-77.) WATERMAIN: The watermain costs include connection to the existing line on Sibley Hills Drive and extension to proposed Ridgehaven and a stub to the lot line for Lot 6, Post Addition No. 2, along with the line on Skyline Road from Oster Addition to Auge Road. The watermain costs for the areas served by the Sibley Hills Drive watermain improvements will be distributed to the two parcels shown on Page 2 of Appendix B, based on actual cost to provide watermain service to these parcels and do not receive any corner lot credits. The watermain costs for parcels served by the improvements on Skyline Road will be distributed and assessed on a front foot basis. Lot 12, Treffle Acres, and Parcel 130-00 will not be assessed for improvements on Auge Road and therefore do not receive a corner lot credit. Auge Road will be improved as a part of the Prettyman Heights project. In all cases, parcels having less than 85' of frontage were assessed a minimum 85' front foot assessment in accordance with City of Eagan standard assessment policies. (This applies to Parcel 011-77.) STREETS AND STORM SEWERS: The cost associated with constructing the street and storm sewer improvements to Sibley Hills Drive and Skyline Road will be assessed against the benefitted properties based on direct and indirect benefits. The direct benefit distributes one-half of the cost on a front footage basis. In the case of parcels with frontage on the Highway 13 frontage road, if the parcel has no direct access to the frontage road, no front foot benefit is assessed. If an access to the frontage road is being utilized, the direct benefit assessment is calculated by adding the lot frontage on the frontage road to the lot frontage on Sibley Hills Drive and then subtracting from that total a 75' corner lot credit in accordance with standard City of Eagan assessment procedures. (This applies to Parcel 020-56). Direct benefit assessments against Lot 6, Post Addition No. 2 were calculated by taking the total frontage of 384 feet and subtracting the 75 corner lot credit. The resulting front footage assessment (309') was proportioned based on a possible east and west subdivision of this lot. This apportionment allowed an indirect assessment to be calculated. The direct benefit assessment against Lot No. 1, Post Addition No. 1 was calculated by taking the total frontage of the roadways being improved along the property and subtracting a 75' corner lot credit. In all cases, parcels having less than 85' of frontage were assessed a minimum 85' front foot assessment in accordance with City of Eagan standard assessment policies. (This applies to Parcels 011-77 and 012-77). The front footage assessment for triangularly shaped lots (i.e., Lot 11, Treffle Acres) was determined by taking the actual front footage and dividing this front footage by 2. (See Lot 11, Treffle Acres). Direct benefit Rate Calculation: One-half street and storm sewer improvement cost = $187.086.90 = $35..80 per ft. Total assessable.front footage 5225.35 ft. Indirect street assessments were calculated based on the following formula: Area of Parcel One-half Street and Storm Sewer Improvement Cost (Sq. Ft.) x Total Area of All Affected Parcels (Sq. Ft.) Indirect benefit Rate Calculation: One-half street & storm sewer improvement cost = $187.086.90 = $0.0559/S.F. Total area of all affected parcels (Sq. Ft.) 3,349,217 Sq. Ft. The indirect benefit distributes, on an area basis, one-half of the project cost over the parcels that would utilize Sibley Hills Drive and Skyline Road to gain access to Pilot Knob Road or S.T.H. 13. TRUNK STORM SEWER, SANITARY SEWER, AND WATERMAIN: The trunk assessments for the affected property (See Figure 1) will be collected as a condition of this project. Parcels previously assessed will be excluded from this assessment. The storm sewer and watermain trunk assessments for this project are tabulated on page 3 in Appendix B. A11 of the affected ;property has been previously assessed for trunk sanitary sewer. The assessment rates used are shown as follows: Storm 'Sewer Trunk Rate: $0.056/Sq,. Ft. (Single Family) Watermain Trunk Rate: $1,,31'5/Acre (5630 minimum per parcel) PROJECT SCHEDULE Present feasibility Report Public hearing Order plans and specifications Approve plans and specifications Open bids Award contract Construction completion, Final assessment hearing First payment due with real estate taxes December 15, 1988 January 17, 1989 January 17, 1989 Spring, '1989 June, 1989 June, 1989 Fall, ;1989 Summer 1990 May:, 1991 FEASIBILITY REPORT AND ESTIMATE OF COST STREET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD PROJECT NO. 543R EAGAN, MINNESOTA APPENDIX A SANITARY SEWER DESCRIPTIONUAO NTITY UNIT UNIT COST TOTAL COST 8" PVC 0'-30' 2,180 L.F. @ $ 24.00 = $ 52,320.00 Standard Manhole with Casting 7 EACH @ $1,000.00 = 7,000.00 Extra Manhole Depth 50 L.F. @ $ 75.00 = 3,750.00 Break into Existing Manhole 1 EACH @ $1,000.00 = 1,000.00 Rock Stabilization 635 TON @ $ 7.00 = 4,445.00 8" x 4" Wye 17 EACH @ $ 75.00 = 1,275.00 4" P.V.C. Service Pipe 530 L.F. @ $ 10.00 = 5.300.00 SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . . . .. . . _ $ 75,090.00 5% Contingency = 3,754.50 $ 78,844.50 30% Legal, Engineering and Administration 23.653.35 Total Sanitary Sewer .......................................... _ $102,497.85 4211 _ Page -1-of 4_ _ - - gd WATERMAIN SIBLEY HILLS DRIVE Lot 6.'Post.Addition No. 2 DESCRIPTION OUANTITY UNIT UNIT COST TOTAL COST TOTAL COST, 2" Copper Service Pipe 40 L.,F. @ $ 15.00 = 600.00 2" Corporation Cock 1 EACH @ $ 150.00 = 150.00 2"Curb Stop and Box 1 EACH @ $ 156.00 = 150.00 SUBTOTAL . . Fittings 50 LBS. _ $ 900.,00 5% Contingency 3.00 = 150.00 = 45.00 8 TON @ $ $ 945.00. - 30% Legal, Engineering and Admi.n.stration SUBTOTAL . . . . . . . . . . . . 283.50. Total Watermain -,Lot 6 Post Addition No. 2 . . .. . . . . . . _'$ 1,228.50 Ridoehaven (Parcel (1011:-56) DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST, 6" D.I.P. Class 52 40 L.F. @ $ 18.00 = 720.00 6" Gate Valve 1 EACH @. $ 450.00 = 450.00 Fittings 50 LBS. @ $ 3.00 = 150.00 Rock Stabilization 8 TON @ $ 7.00 = 56.00 SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . _ $ 1.,376.00 5% Contingency = 68.80 S 1,444.80 30% Legal, Engineering and Administration 433.44. Total Watermain - Ridgehaven (Parcel 4011-56) . . . . . . . . . _ $ 1,878.24 TOTAL WATERMAIN SIBLEY HILLS DRIVE ............................... _ $ 3,;106.74 1 Page 2 of 4 q( WATERMAIN SKYLINE ROAD, DESCRLPTION OUANTITY 'UNIT UNIT COST TOTAL COST 8" D.I.P. Class 52 1,800 L.F. @ $ 18,00 = 32,400.00 8" Gate Valve 3 EACH @ $ 500.00 = 1,500:00 Hydrant and Extensions 3 EACH @ $1,500,00 = 4,500.00 Fittings 600, LBS. @ $ 3.00. = 1,800.00 Rock Stabilization 400 TON @ $ 7.00 = 2,800.00 SUBTOTAL . . . _ . . . . . . . . . . . . . . . . = $ 43,000.00 5% Contingency 2.:150.00 $ 45,150,.00 30% Legal, Engineering and Administration 13.545.00 Total Watermain - Skyline Road ....,.. m $ 58,695.00 TOTAL WATERMAIN (SIBLEY HILLS DRIVE AND SKYLINE ROAD) .• ® $ 61,801.74 4211 Page-3—of-4 STREET AND STORM SEWER IMPROVEMENTS DESCRIPTIONU1 ANTITY UNIT UNIT COST TOTAL COST Subgrade Excavation 17,000 C.Y. @ $ 3.00 - $51,000.00 Subgrade Preparation 36 R.S. @ $ 100.00 = 3,600.00 6" Aggregate Base C15 (100% Crushed) 4,000 TON @ $ 7.00. = 28,000.00 2" 2331 Bituminous Base Course 1,570 TON @ $ 11.00 = 17,270.00 1" 2341 Bituminous Wear Course 785 TON @ $ 12.00 = 9,420.00 Bituminous Material for Mixture 140 TON @ $ 160.00 = 2,240.00 Bituminous Material for Tack Coat 1,250 GAL. @ $ 1.20 = 1,500.00 Concrete Curb and Gutter B6-18 7,350 L.F. @ $ 5.00 = 36,750.00 Sod with 4" Topsoil 9,800 S.Y. @ $ 2.50 = 24,500.00 Bituminous Street Removal 1,000 S.Y. @ $ 1.25 = 1,250.00 15" RCP 1,780 L.F. @ $ 18.00 = 32,040.00 18" RCP 1,200 L.F. @ $ 20.00 = 24,000.00 21" RCP 10 L.F.' @ $ 25.00 = 250.00 15" Flared End Section 1 EACH @ $ 450.00' = 450.00 18" Flared End Section 1 EACH .@ $ 550.00" = 550.00 Remove and Relocate 21" RCP 60 L.F. @ $ 30.00 = 1,800.00 Catch Basin Manhole 7 EACH @ $1,000.00 = 7,000.00 Catch Basin 9 EACH @ S 850.00 = 7,650.00 Grouted Rip Rap 15 C.Y. @ S 70.00. = 1,050.00 Rock Stabilization 600 TON @ $ 7.00 = 4,200.00 Restoration 900 L.F. @ $ 10.00 = 9,000.00 Furnish and Install Traffic Signs 4 EACH @ $ 150.00 = 600.00 Cleanup and Stabilization of Storm 1 LUMP SUM - 10,000.00 Channel SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . = $274,120.00 5% Contingency 13,706.00 $287,826.00 30% Legal, Engineering and Administrative 86.347.80 TOTAL EST. PROJECT COST FOR STREET AND STORM SEWER IMPROVEMENTS. _ $374,173.80 4211 Page 4 of 4 �j3 FEASIBILITY REPORT AND ESTIMATE OF COST PRETTYMAN HEIGHTS EXTENSION OF SIBLEY HILLS DRIVE PROJECT NO. 543 EAGAN, MINNESOTA APPENDIX B SANITARY SEWER LATERAL SIBLEY HILLS DRIVE PARCEL: (All Parcel Numbers Assessable Assessable are in S1/2. S4, T27, R23 Area (S.F.) Rate /S.F. 011-77 (West) 145,400 0.1393 Post Addition 02, Lot 6 (East) 13.376 0.1393 Totals ........................ 158,776 SANITARY SEWER COST = $22,113.00 t 158,776 = $0.1393 PER SQUARE FOOT SKYLINE ROAD 4211 Total Assessment $20,250.10 1.862.90 $22,113.00 TOTAL SANITARY SEWER (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ....... $102,497.85 PAGE 1 OF 4 9� Assessable Assessable PARCEL: (All Parcel Numbers Length Rate are in S1/2. S4, T27. R23 (Front Foot) (Front Foot) Assessment Lot 5, Treffle Acres 150 $24.05 $ 3,607.02 Lot 7, Treffle Acres 208.4 $24.05 5,011.35 Lot 11, Treffle Acres 259.5 $24.05 6,240.14 Lot 12, Treffle Acres 385 $24.05 9,258.02 100-00 (Lots 8, 9, 10 T.A.) 594.75 $24.05 14,301.84 130-00 (Lot 13, T.A.) 385 $24.05 9,258.02 011-77 (East) 85 $24.05 2,043.98 061-00 162.6 $24.05 3,910.01 062-00 150 $24.05 3,607.02 063-00 162.6 $24.05 3,910.01 030-75, 020-75, 094-00 (Park) 800 $24.05 19.237.44 Totals ........................ 3,602.3 $ 80,384.85 SANITARY SEWER COST = $80,384.85 t 3,342.85 = $24.05 PER FRONT FOOT TOTAL SANITARY SEWER (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ....... $102,497.85 PAGE 1 OF 4 9� WATERMAIN SIBLEY HILLS DRIVE PARCEL: (All Parcel Numbers Total are in S1/2. S4, T27, R23) Assessment Post Addition No. 2, Lot 6 (East) $1,228.50 011-56 1.878.24 Total ......................... $3,106.74 SKYLINE ROAD 4211 WATER NAIN - $58,695 s 3,342.85 - $17.56 PER FRONT FOOT TOTAL WATERMAIN (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ........... $ 61,801.74 PAGE 2 OF 4 Assessable Assessable PARCEL: (All Parcel Numbers Length Rate are in S1/2. S4, T27. R23 (Front Foot, (Front Foot) Assessment Lot 5, Treffle Acres 150 $17.56 $ 2,633.76 Lot 7, Treffle Acres 208.4 $17.56 3,659.16 Lot 11, Treffle Acres 259.50 $17.56 4,556.40 Lot 12, Treffle Acres 385 $17.56 6,759.97 100-00 (Lots 8, 9, 10 T.A.) 594.75 $17.56 10,442.84 130-00 (Lot 13, T.A.) 385 $17.56 6,759.97 011-77 (East) 85 $17.56 1,492.46 061-00 162.6 $17.56 2,854.99 062-00 150 $17.56 2,633.76 063-00 162.6 $17.56 2,854.99 030-75, 020-75, 094-00 (Park) 800 $17.56 14.046.70 Totals ........................ 3,342.85 $ 58,695.00 WATER NAIN - $58,695 s 3,342.85 - $17.56 PER FRONT FOOT TOTAL WATERMAIN (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ........... $ 61,801.74 PAGE 2 OF 4 PRELIMINaRY ASSESSMENT ROLL SUMMARY FOR SIRLEY HILLS DRIVE AND SKYLINE ROAD STREET.!, STREET b STORM TRUTA: STREET H STREET & STORM STORM ASSES54RLE WATERMAIN STORM SFAER STORK A;:SESSABLE PARCEL: (ALL PARCEL M.MPEPS ASSESS•APLE AREA ASKSS"CNT A r;ESSME•':T ASSESSARLE LENGTH SANITARY A::E IN SL/1,014,T17,R23) APEA x $0,0559 PER F 11315 PER A[RE @ $0.056 LENGTH x 635.00 PER SEWER TOTAL ----'------- (M. FT,) SO. FT. RATE ---------------- 363n MINIMUM) -------------------------------------------------- PER m, FT. (FROS'T FT.) FR. FT-. RATE* LATERAL WATERMAIN A7 ESSMEMT RUSTIC H]LLS, LOTS, 1-15 204,1"•0 11,&02.!-°. 0.000 0 - ----------------------------- ------0.00 0.00 0.00 11,402.6$ SWI/4,S4,T27,R23: 1 020-56.1 011-56 (R1D5EHAVE'1) 14,400 304.P.R 6?A.OM 806.90 140 5 ,012.52 0.00 0,00 7,254.31 1:0 r M (LOT 15• i.A,l 128,645 12,771.09 0.00 , x , I�.•.04,1� 550 19.692.09 0.00 1,879.24 47,1&6.49 151-00 (LOT 15, Z.A.) 4 1,On0 Allono I L ,.,.00,,.6 O.M 2,196.M 0 0,00 0.00 0.00 4.586.26 1,20n.26 0. (in 2,196.0n 0 0.00 0,00 0.00 4,5.96,26 POST ADD. A1: y LOT 1* LOT 7. 27,794 1,552.57 0.00 ' 1,556.46 1:15,5 4,958.81 0.00 0.00 8,067.85 m LOT 27.704 1,552.57 0.00 I, "6'a 6 0 0.00 0.00 0.00 3.109.03 ,'• LOT 4 :1,226 1.744,15 942.64 1,748.63 0 0,00 0.00 0.00 4,435,52 LOT 5 31,216 1,744,25 942.64 1,748.63 0 0.00 0.00 0.00 4,435.51 -n a (meq 2,234,40 0.00 2.240.00 0 0.00 0.00 0.00 &.474.40 A PO=T ADO. 42: LOTS 1-5 LOT 6 (WESTI* 140,457 7,545.91 0.00 7,865.59 0 0.00 0.00 0.00 15.711.50 L6T 6 (EAST)* 33,509 1,876,84 0.00 I,R?1.54 199 7,124,94 0.00 0.00 10,883,32 13.376 747.18 0,00 749.06 110 3. M..41 1,362.90 1,273.50 8,526.05 S1/2,S4,T27,R23: 01,1-77 (WEST) 0111-77 (E47T)o 145, 4M 8,121.03 4,389.37 8,142.40 280 10,025.04 20,250,10 0.00 50,928,94 012-77* 341,600 19,031.74 10,312.30 19,129.60 85 3,043,32 2,043.98 1,492.46 55,103.40 43,691 2,440,51 0.00 2,446.70 35 3,043.32 0.00 0.00 7.930.59 SUBTOTAL $149,5x2,10 STREET 6 STREET I, STORM TR!X ' TRUW STPEET H STREET It STORM STORM ASSESSAPLE WATERMAIl STORM SEWER STORM ASSESSABLE ASSESSABLE AREA ACSESS!iEAT ASSESSME4T PSSESSPPIE LENGTH SANITARY PARCEL: (ALL PAPCEL N'.VW3 AOEA x $0,0559 PER a 11315 PER ACRE @ $0.056 LE17^T4 x s35,Bn PER SEWER TOTAL PSE 14 S1/2,54,T27,112?1 (Sn. FT.) ------------------------------------- Sn. FT. RATE ($610 M1NINUM) ----------------------------------------------------------------- PER SO. FT. (FRONT FT.) FR. FT. RATE# LATERAL 11ATERMAIN ASSEgq-PVU F4ETTYMAN HEIGHTS: 160-00 (LOTS 15 & 16. T.A.) 125 Vo 7,004.82. n.00 7.022.40 A 0.00 0.00 0.00 14,027,23 032-56 66.600 3.720.27 0.00 3,729.60 n 0.00 0.00 0.00 7,449.87 171-00 (LOT 17, I.A.) 4.0,000 3.351.59 0.00 ?131,0.00 0 0.00 0.00 0.00 6,711.59 LOT 14, TREFFLE ACRES (T.A.) 631840 3,566.10 0.00 3,575.04 0 0,00 0.00 0.00 7,141.14 LOT 17, TREFFLE ACRES 62,700 31502.42 0.00 3,511.20 140 13,605.41 0.00 0.00 20,619.02 LOT 16, IENMOER ACRE (Z.A.) 1221000 60414.01 0.00 6,832.00 n 0.00 0.00 0.00 13.646.01 I ZE+4/OER ACRES: LOT 14 42,000 4,580.51 0.00 4.592,00 0 0.00 0.00 0.00 9,172.51 LOT 12 42,000 4,540.51 2,475,44 41592.00 0 0.00 0.00 0.00 11,647.95 n m i T^EFFLE ACRES: `VA LPT 12 115,391 6,445.73 0.00 6,461.90 335 13,784.43 9,259,02 6,759.97 42,710.04 '-,JoLOT 1l# 62,172 3,472.92 0.00 3,481.63 259.5 91291.06 6,240.14 4,556.40 27.042.15 a LOT 7 131.557 7,2-49.76 0.00 7,?J7.19 208.4 7,461.49 5,011.35 3,659.16 30.847.96 LOT 5 x5,000 2,51.'•.70 0.00 2,520,00 150 51370.56 3,607.02 2.633.76 16.645.03 5174,S4,T27,R23: 131-00 (LOT 13. Z.A.) 42.ODD 4.580.51 2.475.44 4,592,00 0 0.00 0.00 0.00 11,647.95 131-00 (LOT 13, T.A.) 59,135 3,247.41 0.00 3,255.56 0 0.00 0.00 0.00 6.502.97 130-00 (LOT 13, T. A.1 58,135 3,247.41 0.00 3.255.56 395 13.784.43 9,258.02 6,759.97 36,305.39 IOn-00 (LOTS 8.9,10 T.A.) 231,041 12,905.93 0.00 12.938.30 594.75 21,294.25 14,301.84 10,142.84 71.883.16 p!•1-cro 48,7P4 2,724.85 1,472.54 2,731.63 162.6 5,821.68 3,910.01 2,854.99 19,515.79 062-00 45,000 2,513.70 1,359.47 2,520.00 150 5,370.56 3,607.02 2,633.76 14.003.50 fµ3-00 32,520 1,816.56 981.72 1.421.12 162.6 5,421.68 3,910.01 2,854.99 17.206.09 610-75 54,450 3.041.57 1,643.75 3,049.20 0 0.00 0.00 0.00 7,734,52 0200-75. 020-75, 094-00 (PARK) 315,150 17.144,24 9.513.83 17,644.40 800 28,642.97 19,231.44 14,046.70 106,693.57 TOTALS ............... I....... 3,;-49,217 1137.046.90 s37,1?5.19 $176,124.87 5,225,35 1187,0.46.90 $102,497..85 $61,801.74 1751.736.45 #S=E PAHS 5 A\"J 6 OF TEII FOR ADDITIONAL INFORMATION LEGEND: PROPERTY BOUNDARY sG• 1�' 1 • • . aA � C. /' • ti e .• vKaev w /`/ vn a a �'0° °QO0 a•am tEau '� Date msrY •' }' • /• � �t•! '� / � f� ` ;�2,uo-of �� f anm sen i n • ■ l `+. Ci a bm JJ Ac e Ryp ay �• / 1 - % nem L N' N 6/E 4: e .aa mae m•• SCALE 1" = 500' Date: Comm. No. AFFECTED PROPERTY STREET AND UTILITY IMPROVEMENTS FOR SIBLEY M7'LLS '�DRI V,E AND Figure. No. 4211 'iiw lue., ..._....:,...�..�. LOCATION MAP SKYLINE ROAD — CITY PROJECT �...-.,.�..�,..e.... NO. 543R L LEGEND: PROPERTY BOUNDARY ---- POSSIBLE LOT SUBDIVISIONS o EXISTING STRUCTURE DoteComm. No. POSSIBLE SUBDIVISIONS 4 21 1 .„.......�,...rr.... OF LOTS IEET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT 2 Date Comm. No. 1421 1 LEGEND: PROPERTY BOUNDARY '.t AREA OF BENEFIT FRONT FOOTAGE BENEFIT ------ SAN SWR. CONSTRUCTION WITH PROPOSED II PRETTYMAN HTS. SANITARY SEWER A ;JI'fY Tp7Tl 0VEVM Se6e�.n FOR SIBLEY HILLS DRIVE AND �+S+w...o.a SKYLINE DRIVE SKYLINE ROAD — CIIY PROJECT e.. SIBLEY HILLS DRIVE NO. 543R igure No. 3 `RS LEGEND: G4iiTi'a AREA OF BENEFIT Guuu�J FRONT FOOTAGE BENEFIT I— PROPOSED WATERMAIN EXTENSIONS 4V4. PRESSURE ZONE DELINEATION Date: Comm. No. pprr WATERMAIN STREET AND UTILITY IMPROVEMENT Figure No. 8e�ielen csxAyW FOR SI81_EY HILLS DRIVE AND 421 1 b...�aen.rne. SIBLEY HILLS DRIVE SKYLINE ROAD — CITY PROJECT 4 ••��•°•-�� SKYLINE DRIVE un r.dzo LEGEND: Date: Comm. No. 8'rialen STREET TREET AND UTILITY IMPROVEMENTS Figure No. a& FOR SIBLEY HILLS DRIVE AND 4 21 1 CAX AM== 102M. Ina, IMPROVEMENTS FOR 'SIBLEY SKYLINE ROAD — CITY PROJECT 5 DRIVE AND SKYLINE ROAD NO. 543R PROPERTY BOUNDARY AREA OF BENEFIT STREET IMP. WA V.. MLEY %jw W-00 f x0v 06 :RUSTIC ,.HK$ ORN9 le rim A C SCALE 1- = 500' LONE OAK ROM W/1 �om c.. WCA LOW ROM Date: Comm. No. 8'rialen STREET TREET AND UTILITY IMPROVEMENTS Figure No. a& FOR SIBLEY HILLS DRIVE AND 4 21 1 CAX AM== 102M. Ina, IMPROVEMENTS FOR 'SIBLEY SKYLINE ROAD — CITY PROJECT 5 DRIVE AND SKYLINE ROAD NO. 543R LEGEND: PROPERTY BOUNDARY r—, —/ —, 7. A -, I ✓ AREA OF BENEFIT STORM SEWER VAU" 14 ft'IrEZ"'I ILI 1'r calamelve STORM SEWER ISTREET AND UTILITY IMPROVEMENTS Figure No. =OW IRS, IMPROVEMENTS FOR SIBLEY FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT DRIVE AND SKYLINE ROAD I L.� �A�l 1 6 LlZ VOW OP pd f p srr.f 41 A C R SCALE 1" = 500' calamelve STORM SEWER ISTREET AND UTILITY IMPROVEMENTS Figure No. =OW IRS, IMPROVEMENTS FOR SIBLEY FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT DRIVE AND SKYLINE ROAD I L.� �A�l 1 6 Q5 LEGEND: / PROPERTY BOUNDARY EASEMENT AND :RIGHT OF WAY ACQUISITION' �IZ4 . YG° N . b. • [� �, a _ t a a' � • L - @yy@ A yH t 011,n YaLLL1 i MR a a °s°° n•a° °wa° �o� 02,77 .ssn py.n t • ! n I �,p MAXI A. oto- B ti f1 r 9(TlK r I I I I t. a. ..RUSTIC • rum L 'ftasm. I 9 ' MLL9 OI•V[ I ••I•• I Mm dao -•t t' w a esm I I I �m ttom w III n w- • • 'w tam 1., I oo-n L• t a tr m nq-aa •pp.•p tpi0 Z f N" D Q: N IS R MR -110 .+m f ��, ,,• SCALE 1" = 500' LORE am ROM �:� '>¢� - LONE OAK POM omm.No. �� Rslla EASEMENT STREET AND UTILITY IMPROVEMENTS Figure No. 4211' ••roPi �eL«,loo. AND RIGHT FOR SIBLEY HILLS. DRIVE AND e"'^"•"`'"a°"•"•'°^' t� r a�,w.'.�r � •t.�a.ty o: rw •.wsita- OF WAY ACQUISITION SKYLINE ROAD —CITY PROJECT NO. 543R I d 1. LEGEND; ASSESSABLE AREA arA' sv. se• ISTc.• ttoee W` yNVALLEY VIEW oPf-00 \ .\ 0 y \ \` \\ \ ♦ \ ♦ ♦ ♦ \ ♦ ♦ a • e dP \\ W-77 \ ♦\ ♦\ \♦ ♦♦ ♦\ • ° i¢ ♦ f .9 ON" \_ \_ \_ ♦ ._ \_ ♦ \ a n IL OSN RUSTIC: 10.13 CMV[ C/ S °set r - ' wf•ae � tttso \ .p•0° 7R, Rg f. VA LL -0O It ]eFOe LORE oNc Rop6w Comm. No. pp��leR i TRUNK WATERMAIN 421 1 �p'I°°' ASSESSABLE AREAwtt.Nn. ra:..rt.. n...... P !7 { I { I Npipp I Fao I f I I I SCALE 1" = 500' a 1• :I a 1 f O.ee DEMO eo-n LOW OAK ROAD 1 'EET AND UT IL I TY IMPROVEMENTS Figure No. FOR SIBLEY HILLS DRIVE AND Q SKYLINE ROAD — CITY PROJECT Q Date: LEGEND: ASSESSABLE AREA / / TRUNK DRAINAGE AREA Comm. No. CzaBep 421 1 i len ars Aileolega Ine. nava......n... .� Y 4..�/. 1�� . Cs�l►O MY. p1�� TRUNK STORM SEWER ASSESSABLE AREA TREET AND UTILITY IMPROVEMENTSFigure No. FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD - CITY PROJECT 9 NO. 543R Comm. No. LEGEND: PROPERTY OWNERS ATTENDING / NEIGHBORHOOD MEETING HELD JAN 4. 1989 TREET AND UTILITY IMPROVEMENT FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT 7 TW -j- 543 r� HOLIDAY, HENDRIX AND KELLY ATTORNEYS AT LAW PENTAGON OFFICE PARK 7701 NORMANDALE ROAD, SUITE 105 EDINA• MINNESOTA SU35 TELEPHONE: 18721921•038I KATHLEEN HOLIDAY GLENN E. HENDRIX DANNY P. KELLY October 6, 1987 Eagan City Council 3830 Pilot Knob Road Eagan, 14N 5b122 Re: Waiver of plat for Frederick C. Delosh to split 1.003 acres from 13.4 R-1 sinyle family acres located in SE a of Section 4, north of Skyline Road and east of Sibley Hills Drive Dear Fagan City Council: I have peen retained by Michael and Margaret Sullivan who are adjoining home owners to the anove-described acreage. The Sullivans' home is located at 1478 Bridgeview Avenue. The back of their lot is separated from the above -describe❑ acreage by a ravine through which flows a nat;:ral stream or brook. At a meeting of the Eagan. Advisory Planning Commission on 5/22/87, the all-ove described waiver of plat was approved. With regard to the potential developaeat of the remaining 13.4 R-1 single family acres, there was mention of a possible storm sewer througn the existing ravine. My clients feel the development could include possijole road access to this acreage by continuation or extension of Bzidgeview Terrace. My clients are concerned that this potential development would compromise the natural stream currently flowing through the existing ravine. It is tneir fear that plans could include diversion of the natural stream, possibly into the storm serer, and/or partial or total fillinc: of the ravine to allow for possible road access via the continuation and extension of Briagview Terrace. I woula like to emphasize that my clients are not opposed to developwent per se, but ratter, their concern is that proper procedures i.)e followed in plannintl for that development. It is their belief that this development involves the potential impairment or destruction of.the natural resource of the stream, I Eagan City Council October 6, 190 Page two and therefore I have advised my clients to consider triggering the input process set forth in Minn. Stat. 5116D.04. Subd. 2a. (c). Furthermore, I have advised my clients of their rights under, Minn. Stat. .r116B.03, Subd. 1. While the matter before the City Council at this time is only the waiver of'plat, my clients believe that the ramification of the waiver of plat (i.e. the potential development of the remaining acreage) neeos to be discussed and weighed in your decision- making process. Thank you for your consideratiun. It would be appreciated if this office were kept apprised. of further action on this matter. Very truly yours, Kathleen Holiday May 10, 1988 Mr. Jim Sturm City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Ridge Haven Addition, Prettyman Addition Dear Jim, I am writing to you as a follow up to our phone conversation last Tuesday, May 3rd. As we discussed, there is some concern about the over-all traffic flow into, through and out of the above-mentioned developments. It was decided at the Planning Commission Meeting on April 26, 1988 that the two developers should get together and look at the "larger picture". It was also noted that both proposals included road improvements to the existing Sibley Hills Drive roadway, but that both proposals only were going to improve the road up to, but not including the spur road down to Highway 13. I am not opposed to the development of these parcels, but relative to traffic, I have some comments. Two conditions are arising out of these proposals: 1. The access road onto and off of Highway 13 will not be improved but the traffic load will increase from twenty six (26) existing homes to sixty one (61) homes total. 2. Access to 494 via Pilot Knob Road would be limited to Hi_ghview Avenue or Lone Oak Road - both accessed off Highway 13. The third option would be via Skyline Drive which apparently will not be improved from its current part -gravel, part blacktop condition. My guess is that the improved roads will be used the most regularly. I have enclosed, for your convenience, some photographs and a diagram that shows some dimensions of the Sibley Hills Drive access spur off Highway 13. The spur currently has not created any traffic problems, so it seems to make sense that the developers adding approximately thirty five (35) lots to this area should bear the cost of the improvements which is similar to what the Planning Commission required of the Crystal Ponds developer in a very similar situation. Mr. J:iw Sturm_ May 10, 1988 Page.Two Thank you for taking these comments under consideration and I hope that they will be passed onto the City Council members for their review. If you have any questions, please don't hesitate to give me a call at 645-2700 (days). Sincerely, Randy Buffie cc: Dale Runkle — City Planner Tom Colbert - Director of Public Works RB: SD Enc. ari* . 44A IN u j % PF" ""lot, r i 61Ff- /N A4407; #Q CAA IN PHOTO *7. * 'g wle sha�- Oh weot" S4 m 71G HYU4, Pkt 5/MY HUG �Rll/E �+nnc ffic.rh F AP N 116 DONALD W. AND MARY LOUISE O'HEARN 2888 Sibley Hills Drive Eagan, Minnesota 55121 454-4030 3 October 1988 Members of the Eagan City Council Mayor Ellison Reference: FEASIBILITY REPORT AND ESTIMATE OF COST, PRETTYMAN HEIGHTS, EXTENSION OF SIBLEY HILLS DRIVE, PROJECT NO. 543 We object to the above referenced Feasibility Report estimate of costs as it pertains to our property, Lot 6, Post Addition No. 2. The assessment roll indicates that the extension of Sibley Hills Drive on the side of our lot would result in an assessment to us of $23,027.74, which includes street construction, sewer laterals, watermain, street 6 storm improvements and also indicates that our lot could be subdivided. The proposed assessment to our property is 11.42 of the total cost of the project. As we have already paid for front -foot assessments for all utilities and streets, and have had no need for the proposed extension for the 32 years we have owned and resided in this property and we would not derive any benefit from this road now, we object to being assessed for it. Subdividing this lot would decrease the value of our home. Valuation of property in this area has already depreciated due to the loud and frequent airplane noise. Also, the deep grade of the proposed extension of Sibley Hills Drive exceeds the minimum standards. If Prettyman Heights desires the road extension, they should bear the entire burden of costs. Donald W. O'Hearn Maly duise O'Hearn 117 (- i4 7 October 3, 1988 Honorable Mayor, City of Eagan Vic Ellison Council Members, City of Eagan Thomas Egan Dave Gustafson Pam McCrea Ted Wachter �,,�� /�/�� References: (A) Orr-Schelen-Mayeron Report dated September 15, 1988. "Pretty -man Heights Extension of Sibley Hills Drive, Project No. 543" (B) Notice of Public Hearing on Proposed Improvements in the City of Ea€ai,: Dakota Count;, Minnesota, Prettyman Heights, Extension of Sibley Hills Drive, Project No. 543 from Eugene VanOverbeke, September 19, 1988. Gentlemen: As property owners at the following addresses for up to thirty-five years, we are deeply concerned about the proposals as outlined in Reference A. 1. We fail to see the reason to assess us for this project. Our water, sanitary sewer, storm sewer, and street improvements in 1970 and hence were paid for by ourselves. We strongly urge and request that the instigators and authors of this project should pay the full burden of costs involved. 2. We strongly protest the abandonment of the north portion of the frontage road (Service road access to Highway 13). a. The two frontage road accesses to Highway 13 provide a necessary optional exit to the north or south on Highway 13. Future additional homes in the proposed development areas will mean increased traffic, thus increasing the need for both accesses.. This includes homeowners autos and trucks, visitors, mail service, delivery vans, service trucks, school buses, utility work equipment, and emergency vehicles. b. Access to our home from both the north and south in extremely inclement weather affords an easier route to negotiate the incline in an expeditious manner during the night or day. 3. Whatever is designed or intended for the Prettyman, Ridgehaven and/or DeLosh properties, we stand for and insist on single dwelling homes only. CG�yY�� PROPERTY OWNER(S) AND ADDRESS Joseph R. Kurhajetz & Julia E. Kurhajetz 2850 Sibley Hills Drive Francis E. Bader & Patricia Bader 2860 Sibley Hills Drive John Lane Sweeney 2841 Sibley Hills Drive Eleanor Weber 2870 Sibley Hills Drive Donald Hill & Carol Hill 2880 Sibley Hills Drive Dr. C. L. Cain & Jane Cain Z L f 0 S i al.<j (111(s vR:Vr- Robert G. Murray & Marilyn Murray 2852 Sibley Hills Drive Norman W. Lindman & Joanne Lindman 2854 Sibley Hills Drive Marvin W. Post & Audrey Post 2858 Sibley Hills Drive //7 SIGNATLRES � E= DAKOTA COUNTY SURVEY DEPARTMENT Bret A. Weiss 2021 E. Hennepin Ave. Minneapolis, MN 55413 RE: Extension of Skyline Road Dear Mr. Weiss: Hnv150 GARY H. STEVENSON, R.L.S. COUNTY SURVFYnR (612) 431-1153 APPLE VALLEY. MINNESOTA 55124 November 15, 1988 The Dakota County Plat Commission met on November 14, 1988, to consider the extension request for Skyline Road. Said road is adjacent to C.S.A.H. NO. 26 and is, therefore, subject to the Dakota County Contiguous Plat Ordinance. The location proposed for the extension of Skyline Road along the lot lines between Lots 13 and 14, ZEHNDER ACRES is not acceptable to the Plat Commission because of the short site ditance to the west to the crest of the hill and the many accesses existing on C.S.A.H. NO. 26. The Plat Commission would recommend considering a route that would align opposite Pine Ridge Drive to the south in the plat of OSLUND ADDITION. In addition, this location along the east side of Lot 12 should also review the possibility of connecting tracts in Lots 9 and 10 to eliminate their access to C.S.A.H. NO. 26. Sincerely yours, d' Gary H. Stevenson Dakota County Surveyor Plat Commission Secretary Dale Runkle, City Planner Tom Colbert, Public Works Director David Everds, County Enqineer GHS:vf 4.0 2854 Sibley Hills Drive Eagan, MN 55121 January 10, 1989 Mr. Tom Colbert, City Planner City of Eagan 1220 Morning Dove Court Eagan, MN 55122 Dear Mr. Colbert: RE: CITY PROJECT No. 543R Post Addition #2, Lot 3 Norman and Joanne Lindman Thank you for taking time to read this letter. As a property owner affected by the above project, we wish to bring our following concerns to your attention: ° The proposed changes are not a benefit nor do they increase the value of our property. As a matter of fact, they will decrease the value. People in this area purchased their houses because of the large lots, low traffic area, and general country atmosphere. The selling point is the lot --not the house. By taking the open spaces and developing them, we will lose our selling point. Development in this area will increase traffic, noise, etc. ° Closing of the south entrance of the service road will make accessibility extremely hazardous in winter weather. Safety for children and school buses is also an important factor. We ask that both entrances remain open. Please reconsider this project and consider an alternate access for development of the Prettyman property. We do not need any of the proposed improvements nor will they benefit us. The finan- cial costs for any improvements benefiting a developer should be assumed by them. Progress must take place, but it should not jeopardize the existing homes and lives of the people in this area. Sincerely, / Norman and Joanne Lindman - 4-52-7656 - - J/�ivuA/� ✓ /� / 989 725,' Ti z 15'74Ya,Q� O' Yox E• t;W- Y2,s�r-��%s�,�, J3o8 C��cs��,.lA�l� 1n�vE, Covv c,l l!%E/t7aERl,C,r�l o� Ei9G9n!- f0�1 A, EGAN� a96 9 INZAA)o RMO, pgp/OGUSjAF,f cin/ 'eon 0/;�xzwv D voPirE A46? NO, I oP� CEJ i'�Ac' HrE2, -�Sdv ?/Ac.yvv,1/l26�ry /7, ; C2F.9 8 S/ ,S �9Fi9R r C'ov2T C� r� f�77c/?N; y, c;rya< ,EgG,yf Jim STur'/nj ax Fug F,U;E VAN v✓!/`8F!{F OIU�' S�'/TE/.�1`%�%IyEltl'SOWQNo��.lt'JCl�%/rs IN�'% P2aJ�ci S'{32 CNG/i�.EE/Zi C�D E1? croN C r i l4 e/ 55121 Ss/a� S,5j,aa P E FE RFIYCE,S'; A)ORR-•SeNE{.EN-P�IiAYc'2so✓�IC�Po2TAR� IgP9� DRivE(�9vo /c7hA.P NO 6VM. REF. 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City Project No. 543R, Comm. No. 4211 As property owners at the following addresses for up to 35 years, we are deeply concerned about the proposals addressed in the above referenced report. de realize the community has to be developed, but how it will be developed and who will be paying are our concerns. Obviously, the City of Eagan and the developers will benefit from these improvements, but is it fair to burden an already developed neighborhood with this cost - a neighborhood that will not directly benefit from these improvements. 1. We fail to see any reason to assess us for this project. Our street improvements and utilities were paid for by us in 1970. As all the proposed street and utility improvements are directly attributed to further development, they should be paid for by the instigators and authors of this project. 2. We strongly protest the abandonment of the south portion of the frontage road off Highway 13 accessing Sibley Hills Drive and Rustic Hills Drive. The two frontage road accesses to Highway 13 provide a necessary optional exit to the north or south. Future additional homes in the proposed development area will mean increased traffic, thus increasing the need for both exits. Also, both accesses are needed to successfully negotiate the steep incline during inclement weather. Approaching from the south, the 180 degree turn from Highway 13 to the service road is particularly hazardous. If we are to be assessed for an upgrade to this frontage road. we should also have the privilege of both entrances. 3. We strongly object to the extension and upgrade of Sibley Hills Drive from the intersection of the present upgraded street to the proposed connection to Auge Road. The grade of the proposed extension is 9.6%, exceeding the standard of 8%,. The proposed assessment to Lot 1, Post Addition No. 1 of almost $5,000 for a road which already has been upgraded adjacent to his property, with utilities,. bituminous surface and..curbing, is also protested. 4. Whatever is designed or intended for the Prettyman, Ridgehaven and/ or Delosh properties, we stand for.& insist on single family homes. 5. Has the City of Eagan required a written development agreement and performance completion bond or any other security for the completion of work by the developerse PROPERTY OdNER(S) AND ADDRESS Joseph Kurhajetz & Julia Kurhajetz 2850 Sibley Hills Drive Francis Bader & Patricia Bader 2860 Sibley Hills Drive John Lane Sweeney 2841 Sibley Hills Drive Eleanor Seber 2870 Sibley Hills Drive Donald Hill & Carol Hill 2880 Sibley Hills Drive Dr. C. L. Cain 2890 Sibley Hills Drive Robert Murray & Marilyn Murray 2852 Sibley Hills Drive Norman Lindman & Joanne Lindman 2854 Sibley Hills Drive A:arvin Post & Audrey Post 2858 Sibley Hills Drive Carl Glewwe & Carol Glewwe 2886 Sibley Hills Drive Donald O'Hearn & Mary Lou O'Hearn 2888 Sibley Hills Drive Gorlyn Oldre & Mrs. Gorlyn Oldre 2882 Sibley Hills Drive Richard McGrew 2882 Sibley Hills Drive Pv7 SIGNATURES , rRA Cf94-' fot(7Jlqu%t..:fENy F s;cnwT✓�E GuRnnN=Di1 z 6.41 416.4,e 141 of PR r va January 11, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Feasibility Report and Estimate of Costs for Project No. 543R Dear Mayor and Council: We, the residents of Skyline Road, remain unified in our opposition to the proposed upgrading of Skyline Road. We have not requested, do not want, nor see the benefit of this proposed project. Some of us have lived on Skyline for over 40 years and others a very short time; but we all live here because we enjoy the pastoral setting on a very quiet road. We often see deer and fox on the road and fear this wildlife will be disturbed. Additionally, we feel very safe from crime on our dead end street. For all of these reasons we are opposed to the "improvement" of Skyline Road and urge all of you to vote against City Project No. 543R. If, however this project must go forward, we want to remind you that the only reason you are being asked to consider this project is due to the proposed development of Prettyman Heights. We understand that Mr. Prettyman has obtained preliminary city approval subject to providing sufficient access to his project. We know that even if Sibley Hills Road is improved, most of the residents of Prettyman Heights will use Skyline Road as their access to Pilot Knob, 35E and 494. In fact, Mr. Prettyman must realize that Skyline Road will be the primary access point to Prettyman Heights as he placed a sign on our road last summer to market his property. It is for these reasons that we feel that the party who needs this access and to whose benefit this access will inure should be required to pay a healthier portion of the proposed improvements to Skyline Road. We recall that the City Council even admitted at an earlier meeting that this is a special situation and requires an extraordinarily equitable solution to the apportioning of costs. The report written by Orr, Schelen, Mayeron & Associates, Inc. references specific assessments for the project. According to that report, we calculate that the total cost of street, sewer, and water of the Skyline Road portion of the project is approximately $364,000. We also note that Prettyman Heights is proposed to be assessed only $27,960 or 8% of the total for these costs. We understand that it was at your direction that Prettyman Heights is even being assessed this amount on an assessable area calculation. We also realize that Mr. Prettyman will need to incur further costs for the streets, sewer and water within his development. However, these facts do not change our contention that Mr. Prettyman needs access_ to_his..proper-ty and -he will get Iz9 Honorable Mayor and Council January 11, 1989 Page 2 it under this plan at an exorbitant cost to all other Skyline Road property owners. We feel the proposed division of assessment is terribly inequitable and ask you to consider apportioning these assessments more heavily to Prettyman Heights. Finally, we ask each of you to consider whether the proposed assessments to each of the property owners can ultimately be sustained through an assessment hearing. In most cases, these proposed assessments represent 25-50% of current market values of the affected homes. If these assessments cannot be justified later, who but the voters of the City of Eagan will have to bear these costs which should have been subsidized by Mr. Prettyman? Again, it is not too late to reconsider where more of the costs must be assessed. Thank you for your time and attention. �LLc.✓�ehl )79 January 10, 1989 Mr. Tom Hedges City Administrator 3830 Pilot Knob Rd. Eagan, MN 55122 Dear Mr. Hedges: I am writing to oppose the proposed improvements to my area. Will you give me your support and find an alternative that will be fair to us in my neighborhood? I'm a homeowner on Sibley Hills Drive and I am concerned about the effect a proposed assessment levy will have on my property --an amount exceeding $8,000. I don't believe the proposed improvement will, in any way, increase the value of my home. In fact, the only increase will be more traffic past my home. I'm not opposed to progress, but I don't feel I should be burdened with the expense of providing access so a developer can realize more of a profit on his investment. There are alternative ways to obtain access that don't involve tearing up an existing settled neighborhood that has already paid once for its streets, etc. I'm 80 years old and living on a minimal fixed income. If I should have to sell my home and then pay for this assessment from the proceeds of sale --I won't have the income I'll need to relocate to an apartment or retirement facility. Thank you for your consideration. Sincerely, oei-�c-,to,X -,, C. L. Cain 2890 Sibley Hills Dr. Eagan, MN 55121 O, Agenda Information Nemo January 17, 1989 City Council Meeting A. Clarification of Accessory Housing ordinanceAt the January 3, 1989 City Council meeting, action was taken to amend the City Code regulations pertaining to the accessory housing ordinance by requiring a conditional use permit for all accessory housing permit applications. After further review by the Director of Community Development it is suggested that a third alternative be reviewed and that is to rescind the accessory department/housing ordinance and revert back to the enforcement of a zoning ordinance. Under the new definition of _family, a mother-in-law, parents or group of individuals non related, not exceeding five in number, are allowed to live within a single family residence. Once the single family residence is equipped for two (2) housing units under the current ordinance, an accessory housing permit is required. If the accessory housing permit regulation were removed from the ordinance, two completely independent and fully equipped housing units within the same dwelling would not be allowed and interpreted as an R-2 or duplex dwelling unit. Enclosed on pages /5 y and 1-4-3 is a memo prepared by the Community Development Department for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To reaffirm the action of January 3 and require a conditional use permit application for all accessory housing permits or rescind all language pertaining to accessory apartments and enforce the availability of accessory housing through the existing zoning ordinance. /3 MEMO TO: DALE RUNELE, COMMUNITY DEVELOPMENT DIRECTOR FROM: SERMON wILLRYs ZONING ADMIEIBMMTOR DATE: JANUARY 11p 1989 RE: CLARIFICATION OF TEE ACCESSORY ROUSING At the January 3, 1989 City Council meeting the adoption of ac- cessory housing as a Conditional Use was approved. This item was inadvertently placed on the Council agenda for action. This action has prompted re-evaluation of the accessory housing or- dinance from City staff. Accessory apartments/housing has been a topic among other com- munities. After surveying twelve other metropolitan cities for accessory housing ordinances only one city, Cottage Grove, has provisions in their code allowing accessory apartments. Each city surveyed said they were waiting to see how other cities worked with their ordinances first before they adopted one. Based on past problems associated with the ordinance, and the recent adoption of accessory housing as a Conditional Use, three potential alternatives have been suggested for review by the Council. 1) Amend the ordinance to original permitted accessory use. or- dinance No. 43, 2nd Series, dated 4-3-87. Reverting back to the original ordinance would not relieve problems inherent in the Code such as: a) the decision to approve or deny the application rests solely with the City Planner there are no enforcement provisions and c) A question of the integrity of the R-1 district (as one family detached dwellings only ) still exists. 2) Adopt findings of fact for Conditional Uses which currently the accessory apartment/housing provisions were adopted for. If findings of fact are adopted the Council would have a basis for approving or denying the application; based on measures the Con- ditional Use would have to meet, and not simply neighborhood sen- timent. 3) Rescind the accessory apartment/housing ordinance. By removing the ordinance the City would be able to enforce violations with provisions and standards already represented in the Code ( the definition of family and in the performance standards for an R- 2 district). Violations would be dealt with as strict zoning viola- tions. /3z-- After reviewing the alternatives staff is recluesting specif ic direction, from the, City Council regarding the accessory hqusing ordinance. Respectfully, submitted, • :. v Shannon Willey 1 -1 Zoning Administrator- bycuua. t1Lvzwa.Clon demo' January 17, 1989 City Council Meeting RECEIVE BIDS/AWARD CONTRACT/LEXINGTON AVE RESERVOIR B. Contract 88-24, Receive Bids/Award Contract (Lexington Avenue Reservoir) --On August 31, 1988, formal bids were received for the construction of a 4 MG water reservoir to be constructed near the intersection of Lexington Avenue and Diffley Road on property presently under the ownership of HUD. Because the City had not obtained ownership to the property, the bids were not presented to the Council until November 1 which was the end of the 60 -day period for commitment of the bidders to their .prices. At that gime, the low bidder, Brown/Minneapolis' Tank of Eagan, submitted a letter indicating they would be willing to guarantee their price until Januay 17, 1989, to allow the City additional time to pursue acquisition of the property necessary to award the contract. At that time, the Council authorized the City Attorney's office to diligently pursue the acquisition of the property as -necessary. As of this date, the City has been unable to obtain so much as an asking price from HUD to determine if the City will be able to pursue with their acquisition. Subsequently, at the present time, the City is not in a position to commit to the acquisition of the property without knowing the price much less the date of possession to allow the commencement of construction for this much needed water reservoir. The low bidder will be evaluating the situation and will be providing information to the City on January 17 whether they will be willing to continue the time frame the City has to award the contract while guaranteeing -their low prices in. -light -of -�potient-ial inflationary cost .increases. It is also anticipated that the City Attornye^s office will be able to give us an update to -help the Council determine whether to reject the bids, award the contract or continue consideration until some future date. Enclosed on page _L55 is a tabulation of the bids received on August 31 for the Council's information. ACTI.ON Contract continue awarded, related TO BE CONSIDERED ON TBIs ITEM: To receive the bids for 88-24 (Lexington Avenue or award the contract as authorize the Mayor and documents. - Reservoir) and reject, may be appropriate and, if City Clerk to execute all 1. 2. 3. 4. 4.0 MILLION GALLON SURFACE RESERVOIR PROJECT NO. 538 CONTRACT 88-24 EAGAN, MN. 1988 BID TIME: 10:30 A.M. BID DATE: AUGUST 31, 1988 BROWN TANK CBI ADVANCED TANK PDM TOTAL BASE BID $ - 736,890.00 757,000.00 770,500.00 857,400.00 LOW BID ENGINEER'S ESTIMATE $ Over (+) Under (-) E.E. $ 736,890.00 $ 1,000.000.00 135 ALTERNATE BID $ 10,000.00 7,000.00 10,000.00 15,000:00 - 26.38 Agenda Information Memo January 17, 1989 City Council Meeting �i��sY1' • � ��1� � ��_ 4! •� 144 -ate_. •� A. Extension to !larch 1, 1989, For Filing Final Plat, Country Hollow Second Addition --The City has received a letter from Progress Companies Inc., Warren Israelson, requesting an extension for filing the plat of Country Hollow Second Addition. Enclosed is a letter from Mr. Israelson located on page `/3`77 formalizing the request. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the extension of the final plat for Country Hollow Second Addition to March 1, 1989. �I P. -Companies, Inc. CONSULTING ENGINEERING, LAND PLANNING AND DEVELOPMENT 14300 NICOLLET COURT SUITE 235 BURNSVILLE. MN 55337 (612) 435-3115 December 81 1988 Mr. Dale Runkle City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 Re: Country Hollow Second Addition Dear Dale, I am requesting a short extension for filing the plat of Country Hollow Second Addition. I just received the easements from the city attorney this week which I promptly signed and returned. I believe that I should be able to record the plat the beginning of next week. Thank you for your attention to this matter. Sincerely, Warren J. Israelson WJI/clg Agenda Information Memo January 17, 1989 City Council Meeting LO J til 10 *,a AC84a ILI :Vffq 1 ;0-4',_ -ice. � 1. � ' �_'•'__..A B. Relocate/Rename Liquor Store, David Perrier, Cedar Cliff Liquors in Cedar Cliff Shopping Center to Cliff -Lake Liquors in Cliff Lake Galleria --David Perrier, owner of Cedar Cliff Liquors in Cedar Cliff Shopping Center, has made application to open an off -sale liquor store at the Cliff Lake Galleria Shopping Center. Mr. Perrier would turn in his license at the Cedar Cliff Liquors, therefore, the total number of off -sale liquor licenses would not change given the relocation proposed by Mr. Perrier. Enclosed without page number is a copy of Mr. Perrier's application. The Police Department has reviewed the application and find no reason to deny the off -sale application as presented. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the off -sale liquor license submitted by David Perrier of Perrier and Associates Inc., for the Cliff Lake Galleria Shopping Center under the name Cliff Lake Liquors. Agenda Information Memo January 17, 1989 City Council Meeting C. Approval of 1989 Assessment Rates --The consulting engineering firm of BRAA has completed its study of the 1989 assessment rates. The proposed rates have been reviewed by the appropriate City staff and are recommended for''''approval by the City Council. 0 Attached on pages + through � is the 1989 Fee Schedule showing the new amounts and what the 1988 rates were in each case. The study resulted in certain rates being proposed to increase, others to remain unchanged and some to decrease. Additional breakdown is being provided in street assessments to more clearly reflect the various circumstances surrounding construction. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 1989 assessment rates as presented. BUILDING PERMITS CITY OF EAGAN PERMIT FRES --RESIDENTIAL - Fees based on 1985 UBC Fee Schedule 50% Plan Review Charge on all permits over $10,000. Permits are issued to specific lots - any lot change after issuance of permit $50.00 transfer fee. Utility Charges - collected with permit fee Sewer Availability Charge (SAC) - $675.00 Water Availability Charge (WAC) - $580.00 Was�SSC Water Meter (5/8°) - $ 90.00 Road Unit Charge - $340.00 Wns#3 at Treatment Plant Charge - $228.00 $1.00 - $500.00 -- No Permit Required $501.00 - $2,000.00 -- $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 - $25,000.00 -- $45.00 for the first $2),000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 - $50,000.00 -- $252.00 for the first $25,000.00 plus 6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 - $100,000.00-- $414.50 for the first $50,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof to and including $100,000.00. $100,001.00-$500,000.00 -- $639.50 for the first $100,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof. $500,001.00 - $1,000,000-- $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. (Continued) F $1,000,001.00 and Up -- $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof. All permit fees are rounded to the nearest numerically even dollar amount. ..+...aa'00/(SD Sewer Availability Charge (SAC) - 80% of $675�x number of units Water Availability Charge (WAC) - 80% of $580 x number of units Road Unit - 80$ of $340x number of units Treatment Plant Charge - 80% of $228 Ix number of units `. w.s4sm Accessory buildings in apartment complexes will not pay NWCC SAC (Per MWCC policy). City SAC, WAC, Road Unit and Water Treatment will be charged at full value. STATE SURCNARGE ON ML BUILDI Jr PERMITS Valuation of Structure Surcharge Addition or Alteration Computation $1,000,000 or Less .0005 x Valuation $1,000,001 to $2,000,000 $ 500 + .0004 x (Value - $1,000,000) $2,000,001 to 4$3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1,400 + .0001 x (Value - $4,000,000) $5,000,001 and Up $1,500 + .00005 x (Value - $5,000,000) 8 I�f Trunk Assessment Trunk Sanitary Sewer Oversize Unplatted Platted Residential Trunk Water Main Oversize Unplatted and Platted Comm. & Ind. Platted Residential Water Supply & Storage (WAC) Comm. & Ind. Trunk Storm Sewer Oversize Single Family Multi -Family Comm. & Ind. Lateral Benefit Assessment Lateral Benefit from Trunk Sanitary Sewer Lateral Benefit from Trunk Water Main Single Family Multi -Family and Comm. & Ind. Lateral Benefit from Trunk Storm Sewer 12" Storm Sewer 15" Storm Sewer 18" Storm Sewer 2111 Storm Sewer 24" Storm Sewer 1989 FE8 $1,365/Ac. 655/Lot 1,380/Ac. 660/Lot 2,115/Ac. .056/S.F. .070/S.F. .083/S. F. W d, 1,315 W as 6so Was 'Zo15 31.70/Centerline Foot VJG- p(-•40 27.50/Centerline Foot Wns 43.2v 45.40/Centerline Foot Wns 5;N�1� FaN,:I� *36.50/Centerline Foot 4�.(.5 *37.90/Centerline Foot *40.40/Centerline Foot *43.50/Centerline Foot Co�T tMa #1.1.15 *49.90/Centerline Foot *Rate is based on a pipe at 15 foot depth, cost for additional depth will be reviewed on a case by case basis. 13 Street Assessments Street Surfacing s/Storm Sewer Street Surfacing w/Grading Street Surfacing w/Storm, Sewer Street,Surfacng w/Grading i Storm Sewer 'Trails Concrete (5' wide) Bituminous Trail (8' wide) a 0 W Os M 01 143 Residential Multiple Comm; /I 32' hide 44' Nide 52' wide Rate/F. F. Rate/F.F.- Rate/F.F $25.50 $46.15 $61,.05 29.00 54.40 74.05 36.50 59.90 77.35 .4'0.00 68.15 90.35 48:05 90.20 0 i.,, '10 $12,.00/F.F. % tJ (IJ4a 13,00 8.10/F•. F.. UTILITY RATES AND FEES 1988 FEE TYPE FEE Sanitary Sewer Single Family, Townhouse MN $18.75/Qtr. for 15,000 and Similar Residential Gal. $1.15/1000 Gal. for All Usage Over 15,000 Gal. Based on Winter Quarter Dieter Reading Apartment, Institutional MN $18.75/Qtr. for 15,000 Commercial & Industrial Gal. $1.15/1000 Gal. for all Usage over 15,000 Gal Sewer only (Sewer with no Flat Rate - $25.35/Qtr. water connection/meter to measure flow) Water Works All users MN $17.85/Qtr for 15,000 Gal. & $.77/1000 Gal. for All Usage Over 15,000 Gal Street Light Energy Single Family/Twin Homes (R-1, R-2) $2.65 Per Qtr Per Lot Townhouses (R-3) $2.10 Per Qrtr Per Unit Multiple Residential & $18.40 Per Qrtr Per Comm. & Ind. (R-4, C/I) Billing Acct. 1989 Road Unit Charge Residential Except Apartments $340/unit vi" Apartments (80%) 272/unit vaa+ �91+c Comm. & Ind. 1, 020/acre wa. 4 41S Sewer Availability Charge (SAC) Single Family (R1 and R2) $675 Other MWCC Treatment Plant Charge 228.00 Water Supply & Storage (WAC) Single Family 580/10ot w " 4S50 Apartments 464/unit wa �440 Comm. & Ind. 2,115/acre was 00,015 Shut-off Charge 25.00 Delivery of Shut-off Notice 10.00 14 FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1989 DEVELOPERS TASK FORCE MEETINGS A fourth Developers Task Force meeting is scheduled for Tuesday, January 17 at 2:00 p.m. for the purpose of finalizing comments regarding a revision to the process for the design and installation of public utilities. Also to be discussed at that meeting are the final revisions of the three step development process that has been prepared by the Department of Community Development. I thought it would be helpful for the City Council to review the information that's going out to the Developers Task FP r�� and, therefo e, copies are enclosed in your packet on pages tin through �. This information will be considered in the form of ordinances by the Advisory Planning Commission at their January 24 meeting. The APC will be holding a second meeting this month on January 26. PROTECTIVE INSPECTIONS REPORT/DECEMBER 1988 Enclosed on pages through .-Z is the December and year end tally for building permits during 1988. The total number of building permits for 1988 are nearly the same as 1987. 724 single family permits were issued in 1988 compared to 700 in 1987. The total permits for 1987 were 1,455 compared to 1,444 in 1988. METROPOLITAN COUNCIL REPRESENTATIVES Enclosed on page lrio is a copy of a letter that was sent to the Metropolitan Council Selection Committee on behalf of Deborah Tompkins appointment as the representative for District 15. On Thursday, January 26 at 7:00 p.m. at the West St. Paul city council chambers, the selection committee will be meeting and will accept testimony on behalf of any of the candidates. The city of Mendota Heights is planning to have a council representative or city manager present some testimony on behalf of Deborah Tompkins who was unanimously endorsed as the District 15 candidate at their January 3 meeting. It is suggested that the Mayor or a member of the City Council addressed the selection committee on behalf of Deborah's appointment. It was learned in an article that's appeared in both the St. Paul and Minneapolis papers that Richard Henneberger, former city manager of Brooklyn Park and now a resident of Eagan, Margaret Shriner, who appeared at our last City Council meeting, Peter Whebbe and Linda Rother are all actively pursuing the appointment ins in addition to Ms. Tompkins. There are several other applicants from cities within northern Dakota county. DAKOTA COUNTY LEGISLATIVE DINNER/CHANGE IN DATE The Dakota County Legislative scheduled at the Mendakota Country has been changed. The new date and breakfast meeting on January 27 at mark your personal calendars. The Decathlon Club is still scheduled 6:30 p.m. Dinner that was originally Club on Wednesday, January 25 location is Friday, 7:30 a.m. Al Bakers Restaurant. Please MLC legislative dinner at the for Thursday, February 2 at CABLE TV NORTH CENTRAL DISCUSSION OF SALE Enclosed is a copy of an article that appeared in the Minneapolis Star and Tribune on January 6, 1989 and a letter that was received from the executive vice president of North Central Cable Communications Corporation this week regarding discussions that are taking place by Cable TV North Central regarding a potential sale of their interest in the company, �jith perspectiv buyers. This information is enclosed on pages j 'v5� through The City Administrator and manager of Burnsville are meeting with the Cable Administrator on a regular basis to further discuss the local access negotiations and added to those discussions is the probability of a sale. The Council will be kept updated on any further developments. DAKOTA COUNTY HRA UPDATE Enclosed on pages \ through' Dakota County and specifically for 1988. is �hAity DEDICATION OF NEW MENDOTA HEIGHTS CITY HALL a status report for of Eagan for December The City of Eagan has received an invitation to an open house scheduled at the Mendota Heights City Hall located at 1101 Victoria Curve on Sunday, January 15, 1989 from 2:00 to 4:00 p.m. Dedication is at 3:00 p.m. All members of the City Council are invited. Enclosed on page E51is a copy of a letter that was sent by Pam Carlson to the Mayor and City Council regarding the proposed assessments to the Woodgate III Townhouse Association for trail improvements to Johnny Cake Ridge Road. The City Administrator will prepare a response on behalf of the Mayor and City Council explaining the assessment policy. A copy of that letter will be forwarded to the Council. I �� FIRE DEPARTMENT MON TH LY REPORT Enclosed on page (40 is a copy of the monthly report for the month of October 1988 for the Fire Department. CITY COUNCIL RETREAT The City Administrator is making final preparations for the Council staff retreat which is proposed for either Friday night February 3 or Friday night February 10. There appears to be more flexibility in choice of a facilitator for February 10 and, in any event, arrangements are being made at Scandicon retreat center in Plymouth for an overnight that will consist of a Friday evening dinner, Saturday morning breakfast and adjournment sometime after lunch on either Saturday the 4th or 11th. Please check your schedules so that we can confirm which Friday night would work the best for the City Council. /s/ Thomas L. Hedges City Administrator 4 MEMO TO: MEMBERS OF THE DEVELOPERS TASK FORCE FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1989 SUBJECT: DEVELOPERS TASK FORCE MEETING SCHEDULED FOR TUESDAY, JANUARY 17, 1989 The next Developers Task Force meeting is scheduled for Tuesday, January 17, 1989, beginning at 2:00 p.m. The main purpose of this meeting is to finalize discussions about the public infrastructure facility installation policy to allow refinement of an ordinance amendment that is being prepared for Advisory Planning Commission consideration at their January 24 meeting. The staff has prepared a policy statement that attempts to address the various issues and regulations that have been discussed at the past three (3) Task Force meetings by those present concerning design and construction of public infrastructure. Also enclosed is a copy of the draft ordinance amending the application and procedures process for Preliminary Plat applications as prepared by the Director of Community Development and City Attorney's office. The ordinance requires some additional staff review and will be revised prior to its distribution to the Advisory Planning Commission by the end of next week. On behalf of all our City departments, we appreciate the time each of you as members of our Developers Task Force have spent on this issue. We believe the compromise that has been reached which allows the City to assume responsibility and provide the design work for all public improvements while allowing the developer to select his or her contractor to perform the actual construction with City inspection and other controls is a good solution to the initial concerns that were raised by all parties approximately two months ago. Whenever new policy is adopted whether it is your own corporate policies or regulations adopted by a City government, there will be some persons or certain disciplines that are not in agreement with the changes. These changes are necessary if the City is to maintain a higher level of accountability not only during construction but for the long term maintenance and ownership of a valuable infrastructure that serves all residents within the community. Please review the enclosed material so that we can successfully bring closure to this agenda topic at our meeting on Tuesday. City Administrator v Enclosures TL.H/j eh SUBJECT: POLICY: DEFINITIONS: PUBLIC INFRASTRUCTURE FACILITY INSTALLATION POLICY Define the procedure and responsibility for the design and installation of public infrastructure facilities necessary for the use or development of land within the City of Eagan. All public infrastructure facilities: • Necessary for the health, safety and welfare of the general public; • Necessary for the develpment of property to current Code requirements; • Providing public access and utility requirements to two (2) or more legally described and/or recorded properties; • And/or to be owned, maintained and operated by the City of Eagan, shall be designed, field staked and monitored by the City or its designated agents in accordance with the current City Engineering standards. The applicant shall reimburse the City for all costs incurred and provide the appropriate financial securities as required by the City. A) Public Infrastructure Facilities • Sanitary Sewer Collection and Pumping System including all appurtances. • Water Supply, Storage, Treatment and Distribution System including all appurtances. • Sewer and water services between the collection/distribution system and the property/easement line. " Storm Sewer Collection Systems and all appurtenances. * Storm Water Flood Control and Water Quality Management ponds or structures and all related appurtenances. • Streets (including gravel base, bituminous or concrete surfacing, curb and gutter, boulevards and medians/islands) within public right-of-way. • Sidewalks/Trailways • Landscaping within public right-of-way or public property. • Signs, signals and lighting located within public right-of-way and/or necessary for the safe and efficient operations of pedestrian and vehicular movements. • Retaining walls located within or supporting public right-of- way or other public infrastructure improvements. B) Terms • Pre -Development Agreement - An agreement to be entered into by the City and applicant defining responsibilities associated with the Technical Plat Process. Development Agreement - An agreement to be entered into by the City and applicant defining responsibilities associated with the Final Plat Process. PURPOSE: • Escrow - a liquid financial security deposited with the City to cover anticipated costs and other financial obligations by the City of Eagan in performing or providing goods and services necessary for the processing and/or performance of an application associated with the improvement or development of land within the City. i Performance/Payment Bond - A security agreement provided to and naming the City to guarantee performance of contractual services in accordance with the terms and conditions of a related agreement and the payment of all third parties who provided goods and/or services for the related improvement. • Final Contract Report - An accounting of all costs incurred in the construction and administration of a Publicly Financed Improvement Project. The purpose of this policy is to ensure that the City maintains control over the design and installation of all public infrastructure improvements defined in this policy for compliance with the City's Comprehensive Plans, Codes and Engineering Standards, Guidelines and Procedures. The City will assume the long-term maintenance, operation and ownership of the type of improvements referenced herein. Because of the inherent obligation and responsibilities associated with this ownership, it is necessary to ensure that they are designed and installed in a manner that minimizes the City's future financial and operational risks. This can best be done by having the City perform or provide the related design, construction staking and representative services. RESPONSIBILITY: The City Administrator shall be responsible for the implementation of this policy through various designated or affected departments and their related Department Directors. AUTHORITY: COMPLIANCE: This Policy is adopted, authorized and implemented by action taken of the Council of the City of Eagan, Dakota County, MN, and as may be subsequently amended by the dates attached hereto. Compliance with this Policy shall be enforced by the Codes and Ordinances of the City of Eagan and the Statutes of the State of Minnesota. �Ly�) PROCEDURES: A) DEVELOPMENT OR SUBDIVISION OF LAND 1) When an application is processed for the subdivision or development of land that requires the installation or extension of City infrastructure facilities to service existing or newly created properties, the applicant shall enter into the appropriate development agreements before the City will initiate work or commit resources for necessary technical design services. 2) The applicant shall provide the information delineated in the current code and adopted guidelines and City resolutions and such other information as the City reasonably requests consistent with and in the required time frames for each formal step of the development process (Preliminary/Concept Plat, Technical Plat and Final Plat). B) WORK WITHIN PUBLIC RIGHT-OF-WAY 1) Any improvement, excavation, construction or other land altering activity located within public right-of-way or dedicated easement shall be designed and inspected by the affected jurisdictional authority in accordance with current regulatory engineering standards unless specifically waived in advance by the affected authority. C) INSTALLATION OF IMPROVEMENTS 1) The applicant retains the right to perform or provide for the installation and construction of public infrastructure facilities that have been designed by or through the City of Eagan with the construction staking and project representation also being provided by the City. 2) All periodic and final pay requests shall be reviewed by the City's representative before being forwarded to the Contractor. 3) All changes to the Plans, Specifications and/or Contract documents shall be identified and justified by the City's Project Representative and reviewed with the developer prior to proceeding with the City retaining the ultimate authority to proceed with required revisions or additions as deemed necessary and in the best interest of the City with the developer bearing his related financial responsibilities under the terms of any related agreements. 4) The developer shall assume all related payment, warranty and performance obligations in accordance with the terms of the Development Agreement for those improvements installed privately by the developer prior to and as a condition of final acceptance for ownership, maintenance and operation by the City. 5) The developer has the option of petitioning the City for the installation of any or all public infrastructure facilities necessary for the related improvement to be constructed in accordance with the public improvement policies of the City. 'A `s 6) The financial Securities and Escrow Requirements shall be provided as follows: • A 100% Letter of Credit or other acceptable financial security of City estimated costs shall be submitted with the Pre -Development Agreement to be used as a security for costs incurred by the City in the engineering design and related Plan and Specification Technical Plat preparation process. • Additional or replacement Letter of Credit shall be provided to the City in an amount equal to a minimum of 605 (for Public Improvement Project) of the estimated total cost of the developer's share of the required improvements and other obligations as identified in the Final Plat Development Agreement. Similarily, a minimum of 1255 Letter of Credit or other acceptable financial security shall be required for those improvements installed privately by the developer. The City may proceed with the Final Assessment Hearing as soon as it deems feasible. Prior to a Final Assessment Hearing, the City may accept a cash prepayment of the final assessment obligation as estimated in the Feasibility Report including amendments and revisions. However, the City will retain the financial securities to cover any potential cost overruns identified in the Final Contract Report. ,S� l' • 1 P Y • I• p• 1>` •' • 1 F Y • 1 1 • Y' 11 I IJ. • V' 17 D 1 YM H 1: • P ]I- i ]I• :• • 9]C • l 1 I] I. 1 Y] •: • 1 ' ] • • 1 \ I • VI• •']. C Y- I• '1•, I• •• 1 971 ]I' ] Y M41 W&GO,L pasVol ZO V ]I' U YJ L I Y •• M• • L 1 M •Y I-•'•.• - section 1. Fagan Oode Chapter 13.10 is hereby amended to read: Section 13.10 Subdivision i Subd• I- General Procedure. Whenever any subdivision of land is proposed, before any binding contract is made for the sale of any part thereof, before the subdivision is recorded with DaCounty kota and before any permit for the erection of a structure in such proposed subdivision shall be granted, the subdividing owner, or his authorized agent, shall apply for and secure approval of such Proposed subdivision in accordance with the following Procedure, which includes basically three (3) steps for a subdivision. A. Preliminary Plat - General Design. B. Preliminary Plat - T1echnical Design. C. Final Plat. Section 2. Eagan Code Chapter 13.10 Subdivision 2, entitled "Petitions" is hereby adopted in its entirety, by reference, as though repeated verbatim. Section 3. Fagan Code Chapter 13.10 is hereby amended to read: Section 13.10 Subdivision 3 Subd. 3. Preliminary Plat - General Design. A. Information with Petition. The preliminary Plat general design submission, as a minimm,, shall include the following information and such additional information as may be deemed necessary by the City for review and action on the petition. 1. Six (6) full size copies and one (1) all x 11" reductions of each general design Plan including all specified information as required in this Chapter. 2. Fees as established by resolution of the Ccu cil.. 3. Abstractor's Certificate of property owners within 350 feet of the subject land. 4. Exact legal description of the properly . 5. Ompleted and signed petition form prescribed by the City. 6. A cash escrow, letter of credit or similar guarantee for —`-�-fFBD B. Staff Review I. Within ten (10) days after the pxaliminary pint ghaheral design submission has been filed with the city, the City staff shall complete the initial review to detemine if all rwAired petition information has been filed. if it has not, the petitioner shall be so infOEMOd. HaNvar, failure by the City to Info= the Petitioner does not obligate the City in any mmer. 2. Run the submission is complete, the Staff Review and Evaluation Committee shall rwviaw the petition in preparation for the developer/staff meting. The detailed review will dgFerm;,,n whether or not the application is acceptable. 3. Following the developer/staff meting the applicant has until the end of that business week to submit revisions, special reports wWor companion applications deed necessary at said mast ng. 4. When the revisions, if any, are submitted and deemed cmplete, the City Clerk shall advertise for a public hearing before the Planning Comm, under the same provisions for which a public hearing is advertised and notices are mailed for a rezoning (as prBscribed in Section 11.40 of City Code chapter 11) and shall at the same time, forward a onPY to the applicable school district for review and comment at the public hearing where deemed appropriate by the school district. C. Public Hearing •1. I?i' ERr SDC. 13.10 SM. 4.C. VFRBAMN 4. Preliminary plat - TgdtfflicOl Design. A. 7nfcrmation with Subohissiah. After the proposed preliminary plat has been eaditio ally ap xwW by the City Council, the tecbucal design submission ahall irrlude the fallowing in>foZ=tion and arh additional information as nay be deemed necessary by the City for review and action. 1. Six (6) full size copies and are (1) B" x 11" ra lmticn of each ru* ira��thisin cchapterdesign ; ircluding a22 fieri infotmatlon as B. Staff Review. I'm the technical design infaxmntion submission is complete, it Shall be reviswed by the Conamuty Development and Dqineerinq Departants. Approval of the tedmical design is red before the preliminary plat is deed corQlete for papooses of �S� accepting an application for a final plat by the city. Section 5. Fagan Code Chapter 13.10 Subdivision 5, entitled "Final Plat", is hereby adopted in its entirety, by reference, as though repeated verbatim. Section 6. Fagan Code Chapter 13.30 is hereby mended to read: SF=CN 13.30. DATA AMID MSM S'J41MjOL%W. All preliminary plate WA and teduiical design, and final plats shall provide as a minima, the follawira data aryl shall conform to the design standards set forth in this Section except where deviations are approved by the Cm=il in a "Plarced Development" District or where a specific variance is granted by the Caalcil. Section 13-30 Lj3daian 1 Subd. 1. Preliminary Plat - General Design Sktnicairg Mle Plat -general design submission shall contain six types of plans - preliminary Preliminary plat plan, a site plan, a general utility and street plan, a general gradincl/drall-OW/erosion control plan, a general 1 plan and These parkland dedication plan/proposal. e plans shall be submitted in accordance with Section 13.10 Subd. 3. A. Preliminary Plat Plans. A preliminary plat plan shall contain the following: I. General Information a. Proposed name of subdivision, which name shall not duplicate or be similar to the name of any other plat. The use of the word "estate" shall only be permitted if the property is zoned "Estate". b. Vicinity map as provided by the City illustrating the general location of the proposed subdivision. c. Iegal description of the boundary of the subdivision. d. Names, addres and telephones numbers of the owner, developer, surveyor and/or engineer, and contact person. e. North arrow. f. Graphic scale of 1" - 50' or 1" - 100'. g. Sheet size of 22" x 34" on 24" x 36". h. Certificate of b=xbry survey by a Iand Surveyor or Erqi neer registered in Minnesota. i. Date of preparation. j. Bench mark. 2. Site Data for Proposed Subdivision SSS a. Boundary line of the proposed subdivision clearly indicated. b. Proposed lot boundaries , with numbers, areas, dimensions. and c. Proposed block boundaries, with ambers. d. dames and widths (paved and right-of—,jay) of streets and other rights -of -ray. Public street names shall be consistent with existing street names in the city or proposed names shall be shown in alpha designation until approved by the City's C=nrity Development Department - e. Location, dimension and purpose of any easements. f. location and dimension of park dedications. 9. Minimum building setback lines on all lots with the width of the lot shown at the Minimum ficrt setback line. h. Plat size data, including total amber of lots, total plat area, public riot -of -ray area, ponding easement arca and parkland area (in acres). i. lot sizes, including largest lot, smallest lot, average lot and median lot. 3. Existing Conditions Data for Proposed Subdivision and Adjacent (within 2001) land a. Existing zoning. b. Plat names, and lots, blocks and outlots for adjacent platted property. c. Tax parcel mndx-xs for adjacent unplatted property. d. Property owners' names. e. location, widths and names of all existing g or previously platted streets or other public ray, showing type, width and also conditions of inprovements. f. location, dimension and purpose of public and private easements of record. g. Topographical data, includign onatiurs at vertical intervals of not more than two feet (21). Water courses, marshes, wooded areas and rock outcrops, power transmission lines and poles, and other significant features shall also be shown. h. Locations of adsting structures, wells and septic systems, with an indication of whether said structures will be demolished or relocated and Qwther said wells and septic systems will be abandoned. 4. Traffic Data. Projected traffic information as may be required for internal and abutting streets related to average daily trips (ADT) and a.m. and p.m. peak has for paposes of traffic analysis. B. Site Plans. A site plan shall contain the following. 1 • General Information a. Proposed name of subdivision, which name shall riot duplicate or be similar to the name of any other plat. The use of the word "estate" shall only be permitted if the Property is zoned "Fstate". b. Names, addresses and telephone numbers of the owner, developer, surveyor wWOr engineer, and contact person. c. North arrow. d. Graphic scale of 1" = 50' or 1" = loo'. e. Sheet size of 22" x 34" or 24" x 36". f. Date of preparation. 2. Site Data for Proposed Subdivision a. Boundary line of the proposed subdivision clearly indicated. b. Proposed lot boundaries, with numbers, areas and dimensions. c. Proposed block boundaries, with numbers. d. Location, dimension and purpose of any easements e. Location and dimension of Parc dedications. f. Minimum building Betbak lines on all lots with the width of lot sham at the tnininza frm Fietback line. g. Names and widths (paved and right-of-way) of all streets and other rights-of-way. Public street names shall be consistent with existing g street names in City or proposed names shall be shown in alpha designation until approved by the City's ComaLanity Development Department. � 5 � h. Proposed bui.ldinxl fwVrints with dimensions, area and setbacks shorn. This may be shorn by building envelope for single-family residential develoI ,' . i. Proposed parking areas, with dimensions, setbacks and amber of spaces indicated, C. C,eneral Utility and Street Plan. A general utility arra street plan shall contain the following: 1. General Information a. Proposed name of subdivision, whidn name shall not duplicate or be similar to the name of any other plat. ,he use of the word "estate" shall only be permitted if the property is zoned "Estate". b• Names, addresses and telephone numbers of the owner, developer, surveyor and/or engineer, and contact person. c. North arrow. d. Graphic scale of 1" = 2001. e. Sheet size of 22" x 34" or 24" x 36". f. Date of preparation. g. Herrn mark. 2. Site Data for Proposed Subdivision and Adjacent (within 200') lard a. Boundary line of the proposed subdivision clearly indicated. b. Int boundaries within the proposed subdivision. c. Block boundaries within the proposed subdivision. d. Plat names, and boundaries of lots, blacks and outlots for adjacent platted property. e. Tax parcel numbers for adjaoent unplatted property. f. Location of existing utilities on the proposed subdivision and within 200 feet of the proposed subdivision. g. Names and widths (paved and rightbf-way) of all streets and other rightsof-+ay. Aublic street names shall be consistent with existing street names in City or proposed names shall be shown in alpha designation until approved by the City's CQamauiity Development Department. �5� D. General Gradino/�P/Er icn Control Plan. A general graftinq/drau-ap/erosion =Itrol plan shall contain the following. 1. General Information. a. Proposed nme of subdivision, which name shall not duplicate or be similar to the name of any other plat. Mne use of the wool "estate" shall only be permitted if the Property is zoned "Estate". b• Names, addresses and telephone numbers of the owner, developer, surveyor and/or ennginee:, and contact person. c. North arrow. d. Graphic scale of 1" = 501 or 1" =loot. e. Sheet size of 2211 x 3411 or 2411 x 36". f. Date of preparation. g. Bernd mark. IaTa rdSite Data for Proposed Subdivision and Adjacent (within 2001) a. Boundary lire of the proposed subdivision clearly indicated. b. Lot boundaries within the proposed subdivision. c. Block boundaries within the proposed subdivision. d. Plat names, and boundaries of lots, blocks and outlots for adjacent platted property. e. Tax parcel mzbexs of adjacent unplatted property. f. Existing contO= at 21 intervals to mean sea level datum, indicated by dashed lines, extending 2001 beyond the proposed subdivision boundaries. 9- Proposed ants at 21 intervals to mean sea level datum, indicated by solid lines, extending 2001 beyond the proposed subdivision boundaries. h. Building footprints of existing and proposed strucblres, with finish floor elevations indicated. i. location of existing ponds, wetlands, lakes, stream or marshes with proposed data for normal water elevation, ordinary hien water elevation, storage volume, area of drainage boundaries, and area calculations for each storm sewer inlet structure with directional flow arrows for each �S \ lot. E. General Landscape Plan. A general landscape plan shall contain the following. 1. General Information. a. Proposed name of subdivision, which name shall not duplicate or be similar to the tie of any other plat. The use of the word "Mate" shall only be permitted if the property is zoned "Estate". b. Names, addresses and telephone ambers of the owner, developer, surveyor and/or engineer, and contact person - c. North arrow. d. Graphic scale of 1" = 50' or 1" = 1001. e. Sheet size of 22" x 34" or 24" x 36". f. Date of preparation. 2. Site Data for Proposed Subdivision. a. Location of existing utilities. b. Location, type and size of existing trees, tree m"« arra plant material. c. Location, type and size of proposed plant material. d. Location of areas to be seeded and/or sodded. e. Plant list including proposed varieties, quantities, size and root type. F. Park Dedication. The petitioner is responsible for providing a park dedication proposal at the time of application. Me proposal shall meet all requirements as defined by the Parks Dedication Policy. The proposal shall be in plan and/or letter format depicting all information as required in this Subdivision. 1. Parklane] Dedication Plan. If the petitioner provides a land contribution in lieu of a cash dedication, a parkland dedication plan shall be provided with the preliminary plat -general submi ion. A parkland dedication plan shall contain the following. a. General Information i. Proposed name of subdivision, which name shall not duplicate or be similar to the name of any other plat. 4he use of the word "estate" shall only be permitted if I �� the property is zoned wEstate". i.i• Names, addresses and telephone mzbers of the °Fres, developer, aacveyor ardor engineer, arra contact person. iii. North arra,,. iv. Cbraphic stale of 1" s 50' or 1" a 100,. v. Sheet size of 22" x 34" of 24" x 36". Vi. Date of preparation. b. Site Data for Park Dedication Parcel (unless otherwise indicated) i. Proposed parkland dedication boundaries clearly indicated. ii. Dcisting topography within and 50' beyond the dedication parcel baaxdary. iii. location of existing wetlands, pods, lakes, streans or .arses with data for normal water elevation, ordinary high water elevation and flowage. iv. Iocation of existing tree masses including tom, size and quantity. v. Location of existing utilities and easements within and immediately adjacent to the dedication parcel. vi. Location of existing strucfm'es. vii. Areas of 12 percent slope or greater clearly indicated. viii. Iccatim of existing trails and sidewalks within and adjacent (within 2001) to the dedication parcel. ix. location of proposed trails and sidewalks within and adjacent (within 200 1) to dedication parcel, with type and grade dx&m every 100e. X. location of adjacent (within 2001) parkland or public -carred parcels. xi. Proposed iapnovOwnts within the parkland dedication parcel resulting from the proposed development, including utilities, restoration. grading and x1l. Parkland dedication analysis. ��l a. For residential development, the parkland dedication analysis shall include the acreage of the proposed unit .�� .parkland Parcel and proposed dwelling density b. For industrial, office and tenrc:ial develop wnrt, the parkland dedication analysis shall include the aceeage of the proposed parkland parcel and the applicable parkland percentage. 2. Park Cash Dedication. if the petitioner is providing a cash contribution in lieu of a parkland dedication, a letter of Proposal shall be provided with the preliminary plat -general design suimission. This letter of proposal shall contain the following. a. For residential development proposals, the cash dedication shall be based on the type of units. b. For irx2ustrial, office Proposals, the cash dedication footage of net developable lard. and commrcial development shall be based on the square C. Credit to cash dedication proposal and substantiating information for park and recreation benefit. Section 13.30 Subdivision 2 Subd. 2. Preliminary plat - tical Design Sllmision. After the preliminary plat -general design has been conditionally approved by the City Council, the following technical information shall be submitted for approval by the City Comnmty Development Department and City W gineering Depar�t. Said approval shall be required before the preliminary plat is denied amPlete for Purposes of accepting an application for a final plat by the City. The preliminary plat-tedudcal design sa*uission shall contain two types of plans - a technical utility and street plan and a technical grading/drainage/erosion control plan. These plans shall be submitted in accordanoe with Section 13.10 Subdivision 4. A. Tedhdeal Utility and Street Plans. A technical utility and street plan shall contain the following. I. General Information. Rine information as required in Section 13.30 Subd. 1.C.1. shall be provided on the technical utility and street plan. However, the scale of the technical utility and street plan shall be 1" - 501. 2. Site Data for Proposed Subdivision and Adjacent (within 2001) land. Rine information as required in section 13.30 Subd. 1.C.2 shall be provided on the technical utility and street plan. in addition, section lines and corners shall be clearly indicated. 3. Technical Utility and Street Data. a. The location, line size, invert and top or carting elevations, direction of flow arrows, hydrants and gate valves and service location of all existing sanitary sewer, water or storm sewer, trunks, laterals or services on or adjacent to the property. b. Proposed private water well and/or septic system locations with sufficient soil and percolation data for analysis of suitability by the City BVineer. c. Public streets showing right-of-way widths, paved street widths and paved radii. d. Public street grades with centerline elevations and Percent of grade indicated every loo feet. B. Technical Grading/Draina Vmrclsion Control Plan. A technical grading/drainage/erosion control plan shall contain the following. 1. General Information. the information as required in Section 13.30 Subd. 1.D.1 shall be provided on the tedrdcal grading/drainage/erosion control plan. 2. Site Data for Proposed Subdivision and Adjacent (within 2001) lard. the information as required in Section 13.30 Subd. 2 shall be provided on the technical gradi g/drarnaq%rosion control Plan. In addition, section lines and corners shall be clearly indicated. 3. Technical Grading/Drainage/Elusion Control Data. a. Location and finish floor elevations of any existing stn=wre, including onsite private weels and septic tanks, to remain after properly is platted. b. Location of existing structures on adjacent (within 1000) property. C. Location of proposed buildings, auxiliary structuress, parking areas and roads. d. Limits of Clearing and grading. e. Location of eresicrysedi:mw& omg=l structures and indication of type (hay bale, silt fence, sedimentation basin, etc.). f. A signed letter shall aoompany the submittal stating the PersWcmparry responsible for erosion and sediment control plan preparation, implementation and maintenance. C. Technical Landscape Plan. A technical landscape plan shall contain the following. 1. Gene>al.informaticn. The infa¢mation as required in Section 13.30 Subd. 1.E.1 shall be provided 'on the technical lwiLwape plan. 2. Technical Landscape Data. 7he inforinaticn as required in Section, 13.30 Subd. 1.E.2 shall be provided on a grading plan for the technical landscape plan,mAind sJon. Section 7. Eagan City Cade r 1, entitled General provisions and Definitions applicable to the entire qty code inc - "Penalty. violation" acid Section 13,.99 entitle "violation, a �� are �, adopted in their entirety, by reference, as, though repeated_ verbatim. Section 8. Effective Late. This ordim= ,shall take effect 14h its adoption and publication aowr&i g to lay. Lll Its,: Clerk By: Sts: Mayor i _' ;1 The following are detailed checklists to be used when compiling the information for each submission drawing. The preliminary plat application form indicates at which step in the process these plans must be submitted. All items must be included on the plan unless otherwise noted. R3•i�l _ rr� A. General Information 1. proposed plat name 2. vicinity map 3. legal description 4. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 5. north arrow 6. scale: 1" = 50' or 1" = 100' 7. sheet size: 22" x 34" or 24" x 36" 8. certificate of boundary survey 9. preparation date 10. bench mark B. Site Data for Proposed Subdivision 1. propose plat boundary line 2. lot boundaries, numbers, areas, dimensions 3. block boundaries, numbers 4. streets - name and right-of-way width 5. easements - location, dimension, purpose 6. park dedications - location, dimension 7. minimum building setback lines - width at min. setback 8. plat size data: total number of lots total area public r.o.w. area ponding easement area parkland area 9. lot sizes - largest, smallest, average, median C. Existing Condtions Data - Proposed Subdivision and Adjacent (2001) Land 1. existing zoning 2. plat names, blocks, lots, outlots 3. tax parcel numbers for adjacent unplatted property 4. property owners' names 5. streets - location, type, width, name, conditions B. Site Data for Proposed Subdivision I. proposed plat boundary 2. lot boundaries, numbers, areas, dimensions 3. block boundaries, numbers 4. easements - location, dimension, purpose 5. park dedications - location, dimension 6. minimum building setback lines - width at min. setback 7. streets - names and widths e. proposed building footprints - dimensions, areas, setbacks 9. proposed parking areas - dimensions, setbacks, spaces GENERAL UTILITY AND STREET PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers owner of improvements 6. easements (public 6 private) - location, dimension, purpose 7. topographical data at 2' intervals, water courses, rock outcrops, power transmission lines/poles, other significant features 8. existing structures, wells and septic systems - location and indication of demolition, relocation or abandonment D. Traffic Data 1. average daily trips - internal and abutting streets 2. a.m. and p.m. peak hour trips - internal and abutting streets SITE PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 50' or 1' = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Site Data for Proposed Subdivision I. proposed plat boundary 2. lot boundaries, numbers, areas, dimensions 3. block boundaries, numbers 4. easements - location, dimension, purpose 5. park dedications - location, dimension 6. minimum building setback lines - width at min. setback 7. streets - names and widths e. proposed building footprints - dimensions, areas, setbacks 9. proposed parking areas - dimensions, setbacks, spaces GENERAL UTILITY AND STREET PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 200' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark B. Site Data - Proposed Subdivision and Adjacent (2001) land I. proposed plat boundary line 2. lot boundaries within proposed plat 3. block boundaries within proposed plat 4. plat names and block, lot and outlot boundaries for adjacent platted property 5. tax parcel numbers for adjacent unplatted property 6. existing utilities on and adjacent to proposed plat 7. streets - names and widths GENERAL GRADING/DRAINAGE/EROSTON CONTROL PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" - 50' or 1" = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark B. Site Data - Proposed Subdivision and Adjacent (within 2001) Land 1. proposed plat boundary 2. lot boundaries within proposed plat 3. block boundaries within proposed plat 4. plat names, and lot, block, and outlot boundaries on adjacent platted property 5. tax parcel numbers of adjacent unplatted property 6. existing contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (dashed lines) 7. proposed contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (solid lines) 8. building footprints and finish floor elevations - existing and proposed structures 9. ponds, wetlands, lakes, streams or marshes: NWL proposed elevation OHWL proposed elevation storage volume proposed area drainage boundaries area calculations for storm sewer inlets directional flow arrows for each lot A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 50' or 1" = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Site Data for Proposed Subdivision 1. existing utilities 2. existing trees, tree masses, plant material - location, type and size 3. proposed plant material - location, type and size 4. areas to be seeded and/or sodded 5. plant list - proposed varieties, quantities, sizes, root types PARK DEDICATION INFORMATION The applicant is responsible for providing a park dedication proposal at the time of application. The proposal shall meet all requirements as defined by the Parks Dedication Policy. The proposal shall be in letter and/or plan format depicting all supplemental information. Parks dedication information may be obtained at the City of Eagan, Parks 6 Recreation Department, 3830 Pilot Knob Road, Eagan, Minnesota, (612) 454-8100. PARR PLAN CHECKLIST (land contribution in lieu dedication) A. General Information 1. proposed plat name 2. names, addresses and telephone numbers owner developer surveyor and/or engineer contact person of cash 3. north arrow 4. scale : 1" - 50' or 1" - 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Site Data for Park Land Parcel 1. arkland caboundaries exis 2. posed ting topography withinand 501 beyond dedication boundary 3. exsiting wetlands, ponds, lakes, streams or marshes - NWL, OHWL, and flowage 4. existing tree masses - type, size and quantity 5. existing utilities and easements within and adjacent to dedication parcel 6. existing structures 7. areas of 12% or greater slopes s. existing trails and sidewalks within and adjacent (2001) to dedication parcel 9. proposed trails and sidewalks within and adjacent (2001) to dedication parcel (type and grade every 100') 10. adjacent (2001) parkland or public owned parcels 11. proposed improvements within parkland dedication parcel resulting from proposed development (utilities, grading, restoration) 12. parkland dedication acreage analysis - acreage of proposed parkland parcel and density for residential development porposal 13. parkland dedication acreage analysis - acreage of proposed parkland parcel and applicable percentage based on parkland dedication policy for industrial, office and commercial development proposals PARK CASH DEDICATION LZTTER (cash dedication in lieu of land contribution) 1. cash dedication based on type of units for residential development proposals 2. cash dedication based on square footage of net developable land for industrial, office and commercial development proposals 3. credit to cash dedication proposal and substantiating information for park and recreation benefit A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" a 50' 5• sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark B. Site Data - Proposed Subdivision and Adjacent (2001) Land 1. proposed plat boundary 2. lot boundaries within proposed plat 3. block boundaries within proposed plat 4• plat names, and lot, block and outlot boundaries for adjacent. platted property 5. tax parcel numbers for adjacent unplatted property 6. existing utilities on and adjacent to proposed plat 7. streets - names, widths s. section lines and corners C. Technical Utility and Street Data 1. size of utility line 2• invert and top of casting elevations 3. direction of flow arrows 4. hydrants and gate valves 5. service locations 6• proposed private water well and/or septic system locations with soil and percolation data for suitability analysis 7. public streets - r.o.w. widths, paved widths, paved radii 8. centerline elevations every 100' and % of grade TECHNICAL GRADING/ DRAINAGE /EROSION CONTROL PLAN CHZCKLTST M B. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyeor and/or engineer contact person 3. north arrow 4• scale: 1" - 50' or l" s 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark Site Data - Proposed Subdivision and Adjacent (2001) Land �� o I. 2. 3. 4. S. 6. 7. 8. 9. 10. proposed plat boundary lot boundaries within proposed plat block boundaries within proposed plat plat names, and lot, block and outlot boundaries for adjacent platted property t ax parcel numbers of adjacent unplatted property existing contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (dashed lines) proposed contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (solid lines) building footprints and finish floor elevations - existing and proposed structures ponds, wetland, lakes, streams or marshes: NWL proposed elevation OHWL proposed elevation storage volume proposed area drainage boundaries area calculations for storm sewer inlets directional flow arrows for each lot section lines and corners C. Technical Grading/Drainage/Erosion Control Data 1. existing structures, including onsite private wells and septic tanks, to remain after platting - location and finish floor elevations 2. existing structures on adjacent (1001) land 3. proposed buildings, auxiliary structures, parking areas, roads 4. limits of clearing and grading 5. structural erosion/sediment control locations and type 6. signed letter from person/company responsible for erosion and sediment control plan preparation, implementation and maintenance TECHNICAL LANDSCAPE PLhN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: B. Technical Landscape Site Data - Proposed Subdivision \,7 \ owner developers surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 50' or 1" = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Technical Landscape Site Data - Proposed Subdivision \,7 \ Provide the following information on a grading plan: 1. existing utilities 2. existing trees, tree masses, plant material - location, type and size 3. proposed plant material - 4. areas to be seeded and/or 5. plant list - proposed sizes, root types ESCROW ACCOUNTS location, type and size sodded varieties, quantities, In action taken at a Special City council meeting on may 14, 1985, the Eagan City Council instituted cash escrow requirements for certain development costs within the City. The purpose of this policy is to ensure the payment of certain staff and consultant costs which are currently absorbed by the City or billed back to the developer after having been paid by the City. A copy of the Escrow Agreement has been attached. The Agreement should be signed and submitted with the preliminary plat -general design submission on the 15th day of the month. cny OF EACAN 3830 Pn= )MB ROAD EWAN, KDOMSOTA 55122 (612) 454-8100 PREMMO 2Y PIAT APPLZ=CV - 1... (Please print) . APPLICANT C09M Ocie Mxd)er .city CouncilDate Pae Data Paid Receipt No. The Preliminary Plat process includes two =ebtory steps: 1) an initial general design 'o basion for review and apPrcoval by City staff, Planning Cmmissicn and City Council; and 2) a supplammtary teamiool design submission for review aci approval by City staff. Oarplete application, fee and escrow, alorq with the initial general design submission items (am below), not be submitted to the Planting Division j2! the 15th day of ibi... n. iA %&l the petition is to be processed for a public hearing by the planning Commission. 7hchnical design smbmissim its (sae below) nut be submitted following conditional appzwal of the general design. PRECZ MUM PLAT 9JB LrSION RMUDMKWM (to be completed by the Applicant) RIEL2M: The following items cast be aubmittad as part of BY DATE AMNT the initial prelimlrary plat -general design sAnlasim: — — Completed and signed Preliminary plat application _ — — Preliminary Plat application fee (6300.00) — — _ Escrow ($150.00 per gross axe; 6750.00 sinism, 62,400.00 MLXMM) NOTE: The City, at its ai0crWtion, 'Y rerpmat additional deposits to the escrow amanRs to insu m CCrMir&Md cowerage of costs in the Convletion of specific projects. — — legal dm iprtim of subject pity — — Abstractor's certificate of the recess and a0dzaesm of property Owners within 350 feet of the bouderies of the suolect propercy — — six (6) n..n bainary Plat Plan — — six (6) site Plan — — six (6) General utility and Street Plan — — Six (6) Cienaral amtrol Plain — — six (6) Ga7Qa1 Landscape Pine — — Six (6) park Plan or Cash Dedication latter — — Six (6) 8 1/20 x 110 g� design Plane (Aft1t after staff Ravir,Mrting) a]1 =Z -M: 9n fOLIMiN its est be witted following conditional preliminary Plat apWvval. Mviaw and approval of the Preliminary plat-tertinLoal is end l� the paallmira�ry� p�i1ant design demand complte or Purposes of accepting an 0 iostian for a final plat: far plat: — — Six (6) Tudmigal utility ad Street Plana — — Six (6) laantical ion C=ontrol Plans — — six (6) Technical Iandvcape Plan amen simh E C►1E Subecibed and sworn to before me this _ day of , 19 APPLICANP'S R1SPCHSratrrrsc Notary Public - Applicants have the responsibility of cedting all applicable ordinances pertaining to their application and complying with all ordinance r8Z.{reM^•S (Chapters 11 and 13 of the Fagan City mie) . Applicants mist meet with the Cakota courrty Plat Caission or Nircwsota Department of Transportation if the plat abuts a Canty or State road. Applicants mist attend all Staff meetings, Planning Caission Meetings and City Cbhacil meetings pertaining to the proposed plat. PREMMUM PLAT PROCESS 1. 7he developer receives the applicatiaywnbmittal package. 2. The developer contacts irdividoal City deparltmefts to discuss the development proposal on a omoep a al basis so as to date=+ne City needs and code requirements. 1. 7he developer returns the completed application, additional submittal information, six (6) sets of general design drawings and pays all fees by the fifteenth (15th) day of the myth. 1. Staff screens the application for completeness. If incomplete, the application is returned to the developer with fees. If the application is ford to be oosplete, staff will distribute a eat of plans to each City depattzmunt 5. The Staff Review and Evaluation Caittee reviews the application in preparation for the developer/staff meeting typically bold the first Monday of each myth. The detailed review will germine %tetter or rot the application is acceptable. this includes the o rksiderstim of %Father of not revisiuu, special reports and/or coupnim applications (variances, PAws, etc.) are necessary. 6. (A) bbllowing the developer/staff seting the applicant has Cantil the end of the busiress %eek to submit revisions, spacial reports and/or companion applications if they are necessary. if required charges and/cr additional mhnissians are rot completed by the and of the weak, staff may either ., inue the application until the information can be provided or return the application and fees to the developer. (B) If revisions are rot necessary or they are stunted on time, reviewed and aoapted, the application will be scheduled for review by the Advisory Plarvung commission and the staff report papered. If the application is in omted by the Advisory Plmadrg —1 =, the application will be reviewed again the following month. Orly approval or denial by the 0—ission will forward the application to the City Cbunail. owe City Cecil dell approve or deny a preliminary plat awllcation within One hundred Uwrty (120) days of the time City staff has determined the application to be a oaptable. 7. The develcpmvrt proposal will be scheduled for review by the Adviamy Partes and Recreation Coomiasion. This meeting is really bald an the first T1nRvay of each month. a. The re®erdatiom of the Advisory Planning C isaion and Advisory Parks and Recreation mrmission are forwarded to the City Ocu cil and the application is scheduled for C MCU review. 9. If the preliminary plat receives approval, it shall be conditional cpm; (A) The payment of any SUbseWmsitly regui ed ascram. If the developer elects private improvements, such condition of escrow shell bu = effective; and (B) Approval of the technical design submission. After the proposed preliminary plat has been conditionally approved by the City 0ou cil, the technical information as specified in the attached Submission i Raq'+reme^r= &hall be eaubmitted for approval by the City's Cannuuty Oevelopmm and Engineering Departments. This approval is required before the preliminary plat is deem& complete for purposes of accepting an application for a final plat by the City. PROTECTIVE INSPECTIONS MONTHLY REPORT - DECEMBER 1988 NUMBER OF PERMITS ISSUED Electrical Plumbing HVAC Water Soft Signs _ Well, Cess YTD THIS MONTH 138 YEAR-TO-DATE NATURE OF BUILDING PERMITS ISSUED ISGNve.0" 1.806 TYPE I NO. VALUATION PERMIT FEE IPLAN REV FEE TOTAL FEES 22 : FOUNDATION I 2 I ------- Is 203.00 Is ------- $ 203.00 724 SINGLE FAMILY I 48 5,386,000 I 29,220.00 I 14,610.00 133,081.00 28 DUPLEX 68 TOWNHOUSE 7 I 490,000 3,178.00 I 1,589.00 17,584.00 4CONDO 0 1APT BLDGS 0 FAGRICULTURAL I 28 1 COMMERCIAL 3 I 4,480,000 12,618.00 I 6,309.00 I 121,348.00 92 COMM/IND REMODEL 6 I 198,000 1,504.00 727.00 I 2,330.00 13 COMM/IND ADDITION 1 I 175,000 818.00 I 409.00 2,168.50 2 INDUSTRIAL 0 1INSTITUTIONAL 9 PUBLIC FACILITIES 1 350,000 1,386.00 693.00 6,858.00 17 RES. GARAGES 1 I 4,000 58.00 ------- 60.00 61 RES. ADDITIONS 3 46,000 446.00 223.00 I 693.00 33 SWIM POOL 340 MISCELLANEOUS 13 46,500 660.00 ------- 687.00 2 DEMOLISH 2 HOUSE MOVES 1,445 MO. TOTALS 85 11,175,500 50,091.00 24,560.00 285,012.50 - 1 ADJUSTMENTS 1,444 YEAR-TO-DATE 149,970,186 683,756.50 305,070.00 3,353,562.60 PROTECTIVE INSPECTIONS - MONTHLY REPORT DATE December 1988 MU L I I-L'-AMIL I ISMAILUUWN (r� 1 MO. N I MO. # 1 MO. U �.� YTD # 1 YTD U OF I OF 1 OF 11 OF 1 OF TYPE PERMITS I UNITS BLDGS. II UNITS 1 BLDGS. IN t DUPLEX 1 t n 28 1 14 1 t t 1t 1 3-PLEX 1 3 3 7 1 11 6 1 2. 1 1 1 111 t T 1 11 1 4-P_LEX 1, 4 I 4 1 1 II 64 1 16 f 1 1 t1 t 1 7 1 1� - 5-PLEX 1 1 t ll 1 1 1/5 1 1 IN I 1 1 t tt t 6-PLEX 1 t 1 1t 18 1 3 t - T-PLEX 1 1 t 1t t 1 t IN 8-PLEX t 1 1. It 1 t t t 11 1 10-PLEX t t 1 It t t t t 12-PLEX _ _._ 1 t t' IN I r I t 16-PLEX I 1 11 t 1 1 t 11, APT. BLDG. 1 11 t 1N t OTHER 1 t t n t TOTAL 1 7 1 7 1 2 It. 117 35-1/5 1 11 It t (r� PROTECTIVE INSPECTIONS MONTHLY REPORT COMMERCIAL/INDUSTRIAL 8r INSTITUTIONAL BREAKDOWNS DATE DECEMBER 1988 BLDG. 1 1 1 1 PERMIT # 1 ADDRESS & LEGAL 1 OWNER 1 VALUATION 1 OCCUP. 1 1301 LONE OAK RD 1 1 1 15943 / 1 OPUS CORP 1$ 2,700,000 (COMM NEW 1 800 LONE OAK RD 1 1 1 16007 1 1 DART TRANSIT 1 1.640,000 (COMM NEW 1571 CENTURY PT 15975 L3. B1. CENTURY ADD J. RANDY IVERSON 1 140,000 (COMM NEW 16008 12935 1 i1'1 WEST SERVICE RD F.AC CTR tun PK 1 *I T. & D. STEVENS 1 1 175,000 1 (COMM ADD 15970 1 2855 EAGANDALE BLVD 1 1 1 1 L4, B1, EAG CTR IND PK #7 1 ELLIOT AUTO 1 85,000 TINT IMPR 1 1301 CORPORATE CTR DR 1 1 1 15971 1 L1, B3, EAG OFC PK #1 1 NW MUTUAL LIFE 1 40,000 TINT IMPR 15976 3800 PL SERACTMICHAEL Ll. 1, Bl. MICRa_EL R SILL 1 TESSERACT DEVEL 1 20,000 TINT IMPR 16005 1 1266 TOWN CENTRE DR 1 1 1 1 L3. B1, TOWN GTR 100 6TH 1 MIKE FINLAY 1 32,000 TINT IMPR 15983 1 1380 CORPORATE CTR DR 1 1 1 1 L2, B2, EAG OFC PK 2ND 1 OPUS CORP 1 18,000 TINT IMPR 1 1278 LONE OAK RD 1 1 1 16000 _ 1 1.1 nl _ RAG 1.FMAy LAKE. a 1 LONE OAK PLAZA 1 3,000 TINT IMPR 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 / 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 PROTECTIVE INSPECTIONS MONTHLY REPORT _ DECEMBER 1987 NUMBER OF PERMITS ISSUED THIS MONTH YEAR-TO-DATE Electrical 140 1,874 Plumbing 65 1,132 HVAC 66 1,347 Water Softener 0 180 Signs 15 161 Well, Cesspool, Septic Tank 0 15 NATURE OF BUILDING PERMITS ISSUED YTD MONTHLY 12APTBLDGS 1 i 4,000,000 9,828.50 4,914.25 165.980.7` 0 AGRICULTURAL ! 0 35 ; COn-IERCIAL 1 3 1,430.000 4.830.50 9 41 S 95 Ar 61 a 7c 115 TYPE NO. VALUATION PERMIT FEE (PLAN REV FEE TOTAL FEES 23 FOUNDATION 0 !COMM/IND ADDITION 0 700; SINGLE FAMILY 52 $ 4,879,000 $ 25,302.00 $ 12,356.75 $ 128,604.7' 48 DUPLEX 2 104,000 _ 671.00 335.50 4,462.5( 92 1 TOWNHOUSE 0 0 3 CONDO 0 12APTBLDGS 1 i 4,000,000 9,828.50 4,914.25 165.980.7` 0 AGRICULTURAL ! 0 35 ; COn-IERCIAL 1 3 1,430.000 4.830.50 9 41 S 95 Ar 61 a 7c 115 ;COMM/IND BE140DEL 10 216,900 1 1,618.90, 694.75 2,422.1` 7 !COMM/IND ADDITION 0 2 INDUSTRIAL I 0 0 1 INSTITUTIONAL 0 6 0 I PUBLIC FACILITIES 52 RES. GARAGES 0 ' 39 RES. ADDITIONS 2 24,500 222.00; 111.00 345.50 17 SWIM POOL 0 ' 302 MISCELLANEOUS 13 14,300 288.601 293.10 3 DEMOLISH 0 1 3 HOUSE MOVES 1 30.001 30.00 1,459 MO. TOTALS 84 10,668,700 42,791.50] 20,827.50 347,554.54 74 - FOUND. ADJUSTMENTS S.F.)+ 6,000 FOUND) - 15.00' S.F.) + 72.501(S.F.) + 36.25 - 15.00 '(S.F.)+179.25 1,455 YEAR-TO-DATE 149 309,292 $ � $ 622,266.58 i$ 296,577.70 T.P. +180.00 i,3 .4D5 OF 3830 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 January 9, 1989 METROPOLITAN COUNCIL SELECTION COMMITTEE MEARS PARK CENTRE 230 EAST FIFTH ST ST PAUL MN 55101 Re: Appointment of Deborah Thompkins/District 15 Dear Metropolitan Council Selection Committee: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, December 20, 1988, Deborah Thompkins of 1681 Walnut Lane, Eagan, was unanimously endorsed as a candidate for representative of the Met Council's District 15 to replace Mary Martin, who is not seeking reappointment. During the past several years, Ms. Thompkins has been involved in a number of organizations and activities within the City of Eagan, Dakota County, and other entities in District 15. She has the time and energy for fulfilling the requirements as well as making a contribution to this position. With the considerable growth that is occurring in Dakota County, and specifically within District 15, the City of Eagan believes that it is important that our representative be conscious of that growth with a willingness to commit to the types of issues that the Metropolitan Council must consider. Attached is a copy of her resume. If you would like any additional information about Deborah Thompkins, please feel free to contact this office at any time. Sincerely, Thomas L. Hedges City Administrator Attachment TLH/kf THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 177 Cable TV North Central may be sold Officials at Cable Television North would not be affected Central announced Thursday that they are discussing the sale of theCompaay lawyers, at a meeting last company, which serves more than =lawyers, the North Suburban Cable 75,000 subscribers in 38 Twin Cities Commission in Falcon Heights, dis. suburbs. cussed the sale but did not mention prospective The company said in a statement ministrator Bootie Andersons said. yesterday that it did not Imow when a sale would happen. But it said service to customers would not be diminished and employees probably �g � TelBuNE &Suburban cable N systems offered for sale Six suburban cable TVsystems be a bidder," Hauser said. He de- with:75,000 customers are for sale dined to identify the companies to the highest bidder, which could that have expressed interest in his end up being one of the two pan- cable systems and refused to say nerslhat now own them: Continen- whether he is interested in acquir- tai .Cablevision and Hauser Com- ing full ownership of the six sys munications. terns jointly owned with Continen- tal. The six systems serve more Hauser Chairman Gus Hauser said than 75,000 customers in 38 cities Friday that he and Continental in Anoka, Hennepin, Ramsey, Da - each decided to sell their 50 percent kota and Washington counties. stock ownership in North Central Cable Communications, the hold. ing company that owns the six sub- urban systems. The decision to sell was nude after companies interested in buying Hauser's suburban Northwest Hen. ne9im County system expressed in- terest in the others. The six cable TV systems jointly owned by Hauser and Continental "are all up for sale — anybody can Officials of Continental, which owns and operates the St Paul ca- ble TV system, could not be reached for comment North Central Cable Communica- tions officials said no changes in operation of the six cable systems are planned and that they do not expect a change in ownership to affect the company's 183 employ- ees. North Central Cable Communications Corporation•934 Woodhill Driven Roseville, MN 551130(612) 483.3233 January 6, 1989 Mr. Thomas Hedges Burnsville/Eagan Cable Commission 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges: We have today, orally advised the Chairman and Staff of the Burnsville/Eagan Cable Television Commission that the owners of Cable TV North Central are discussing the sale of their interests In the Company with prospective buyers. It is not known whether or when a transaction may be agreed upon. We wish by this letter, to advise you of this action and to assure you that these discussions of a sale, should it occur, will not have a negative impact on the Company's outstanding service or on Its dedicated employees. It has been our privilege to provide cable television service to your community. We believe this service is second to none in the United States and something of which we can all be proud. This success is a tribute to the effective partnership between the Commission and the Company. The decision by the owners of Cable TV North Central to seek a buyer of their interests in the Company is consistent with many similar actions occurring throughout the cable television industry. We will, of course, keep the Commission fully advised of our progress. In the meantime, we expect to conduct the business of Cable TV North Central in a normal manner, including any ongoing discussions with the Commission. We wish particularly, to assure you that Cable TV North Central's outstanding cable service will continue at Its current level of excellence. With best regards, John R. Eddy Executive Vice President JRE/grs Status Report for Dakota County** December, 1988 Amount * + = Increase/- = Decrease ** Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. of ASSISTED HOUSING Elderly Family Total (+/-)* Section 8 Existing: Certificates 405 1,129 1,534 +18 Vouchers 132 222 354 +6 Moderate Rehab 4 21 25 0 Section 8 New Construction 247 300 547 0 Low Rent Housing 380 200 580 0 235 Home 0 41 41 0 236 Rental 0 526 526 0 TOTAL ASSISTED HOUSING 1,168 2,439 3,607 +24 Amount Commercial/ of COMMUNITY DEVELOPMENT Elderly Familv Multifamily Total Increase MHFA Local Participation 0 5 0 5 0 MHFA Home Improvement Loan 33 172 0 210 2 MHFA Home Rehab Loan 65 76 0 141 0 MHFA Home Energy Loan 10 133 0 143 1 Rental Rehab 38 49 5 92 0 CDBG Rehab Loan 90 179 0 269 3 CDBG Rehab Loan - Mobile Home 1 20 0 21 0 MHFA Solar Bank Energy Loan 0 8 0 8 0 312 Loan. - Residential 4 15 0 19 0 312 Loan - Commercial/ Mixed Use N/A N/A 3 3 0 Weatherization 371 1,483 0 1,854 14 TOTAL COMMUNITY DEVELOPMENT 612 2,145 8 2,765 20 * + = Increase/- = Decrease ** Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. Status Report for the City of Eagan December, 1988 ASSISTED HOUSING Section 8 Existing: Certificates Vouchers Section 8 New Construction Low Rent Housing 236 Rental TOTAL ASSISTED HOUSING Amount of Elderly Family Total (+/-)* 26 223 249 -7 26 61 87 -1 0 33 33 0 0 18 18 0 0 144 144 0 52 479 531 -8 COMMUNITY DEVELOPMENT Elderly MHFA Home Improvement Loan 2 MHFA Home Rehab Loan 3 MHFA Home Energy Loan 1 CDBG Rehab Loan 1 Weatherization 5 0 TOTAL COMMUNITY DEVELOPMENT 12 * + = Increase/- = Decrease Ir: Amount of Family Total Increase 14 16 0 3 6 0 10 11 0 5 6 0 68 73 0 100 112 0 January 6, 1989 Mayor Vic Ellison and the members of the City Council City of Eagan Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor Ellison and the members of the Eagan City Council: I am writing to urge you to reconsider your support of Eagan Spe- cial Assessment Policy x{86-1. We have owned our Woodgate III townhome since 1982 and my husband has lived in Eagan since 1970. We have always been very proud of the enlightened and fair city government in Eagan. This assessment is not in keeping with Eagan's history of equi- table city government. We cannot understand why only residents of townhouses are being assessed for the sidewalk and bike trail proposed for Johnny Cake Ridge Road. The assessment as proposed is not in accord with Minnesota Statutes Chapter 429.051 which states "the cost of any improve- ment, or part thereof, may be assessed upon property benefited by the improvement, based upon the benefits received, whether or not the property abuts on the improvement." Reason would make it obvious that the residents of the single family homes along Johnny Cake will also benefit from the sidewalk and bike trail. Why are they not being assessed? I could understand perhaps a lower assessment than that charged to those of us in multiple dwelling units, but I cannot understand no assessment at all. That implies that single family home resi- dents will not benefit from the improvements at all, and with the number of families with children in those homes in our neigh- borhood, that is simply unbelievable, especially in terms of the bike path. We are greatly in favor of the proposed improvements and are not quibling over the $80 assessment. When we first heard that the city proposed to assess only the townhouse owners, I simply could not believe those reports were accurate, or if they were, that you would not quickly move to remedy the inequity. That has not occurred. We are very disappointed by your actions in not making the assessment equitable for all the Eagan residents who will benefit as a result. Don't forget, there are lots of voters living in multiple dwelling units in Eagan! Sincerely, Pam Carlson 4446 Johnny Cake Ridge Road Eagan, Mn 55122 �as EAGAN FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER, 1988 TYPE WORK PERFORMED MAN HOURS Structure 100,000 Structure 40,000 Fire/Rescue 846 Training 682 Truck & Equip. Maint. 242 Station Maintenance 201 Fire Prevention 220 Administrative 667 TOTAL 2.858 MANPOWER STA. #1 STA. #2 STA. #3 STA. #4 STA. #5 Available Nights 10 12 6 8 9 Available Days 6 5 1 2 3 Available Days/Nights 3 4 2 3 1 Available Rotating 3 0 2 1 0 On Leave 0 3 0 0 0 Rookies 4 1 2 3 2 TOTAL 26 25 13 17 15 FIRE/RESCUE TYPE NUMBER S LOSS Structure 12 140.000 Grass 1 0 Vehicle 6 1,300 False 9 0 Medical 8 Other 3 TOTAL 39 LARGE DOLLAR LOSSES DATErZ AME 10/05/88 Meranda 10/29/88 Peterson LOCATION 4223 Trenton 4065 Amethyst OCCUPANCY S LOSS Structure 100,000 Structure 40,000 F -Monthly -Report Page 3/EAGAN CITY January 3. 1989 ...... .... FWWRIF V-4 91 MN Councilmember Gustafson asked what date had been set for the bid opening. City Administrator Tom Hedges stated the date would be entered in the minutes when it was known. It was recommended t6 specifications and set the bid opening for January 19 for the purpose of acquiring and installing an 150 KW Diesel-generatior to be used at the Eagan Municipal Center Building. 7454! 03 0 6 4900 1; R a,- imp I I I Me I 0441V It was recommended to approve the third and final payment of Contract 87-34 (Sperry Reservoir -Repainting) to Rainbow Incorporated and authorize acceptance for perpetual maintenance. E. Contract BQ-Ql, A61 . 5r:i64iLthang Order No. 4 (Fire Station No. 51. It was recommended to a0v ...... Order No. 4 to Contract 88-01 (Fire Station No. 5)..-i.T1::::.t-tij9*' ditional amount of $10062.00, and authorize the Mayor andto execute all related documents. t. - y =11511 •r�- *I 1W -V -1U4 It was recommended to..4pprove .. the second and final payment for Contract 87-37 (Park Cliff Storm Sewer) to Albrecht Incorporated and accept perpetual maintenance. G. Contract 87-1. Final Pavl�nt/A�;aRtance (Park Improvements),. It was recommended to approve final: payment to Central Landscape Inc., for improvement Contract 87-1 in the amount of $6,305.55 and to accept for perpetual maintenance the improvements to the seven (7) parks as presented. U. Contract RB-16/Approve Change or No. 2 (Lexington Sguare Storm Sewer). Ch'Order No. 2 to Contract ' It was recommended•:4*9e 88-16 (Lexington Square -'8t6k r n i6 i L� t '. ) ......"in the additional amount of $5,924.00, and authorize the Mayor an(X...::City Clerk to execute all related documents. Page 4/EAGAN CITY January 3, I. COU 1989 It was recommended to approve Change Order No. 1 to Contract 88-29 (Well No. 13) to change the contractual completion date from February 15, 1989, to March 8, 1989, and authorize the Mayor and City Clerk to execute all related documents. �TS�L *CVM PR ,. It was recommended - Streets and Utilities) to app{?�iie Cohtfact XPi?;..Per pR;C:u18:;Ci ty 84-V (Crossroads of Eagan maintenance. It was recommended to approve Contract 85 -AA (Blackhawk Glen 1st Addition - Streets and Utilities) for perpetual City maintenance. L. Sanitary Lift Station). It was recommended to aprQvi'e second and final payment for Contract 87-14 (Country H411fzpr::::: unitary Lift Station) to Smith and Loveless Incorporated and:::Aa:dthorize acceptance for perpetual maintenance. M. Contract 88-33, Receive Bids/Award Contract (Well No_ 13 - Pumnhouse and Facilities. It was recommended t#:::r4 No. 13 - Pumphouse and Facil-i lowest bidder (Phillips -Klein Wachter moved, Egan secon foregoing consent agenda items All voted in favor. CITY ds for Contract 88-33 (Well and the contract to the the amount of $145,818.00. the::ja- tion to approve the autizbrize their implementation. UPDATE City Administrator Tom Hedges dis:EFibuted to the Council the January, 19891 meeting schedule and ali6 a list of the potential APC members. City Administrator Tom Hedges infoFmed the Council there was a conflict regarding the date for the Water Quality Management Joint Meeting. Egan moved, Wachter seconded, the motion to schedule a meeting for February 16, 1989, at 7:00 p.m, regarding the Water Quality Management Joint Meeting. All voted in favor. Page 5/EAGAN CITY January 3, 1989 AUTHORISATION':'1'#:'ICBASE CITY VEHICLES A new list regarding the vehicle authorizations was distributed to the Council (see Exhibit "A" attached). Councilmember Egan questioned when the purchase would take place. Public Works Director Tom Colbert stated it woul l: tYdl*': �lal5e i?y January 15, 1989. Egan moved, Gustafson secoiiatd, tl :motion to approve the purchase of eleven (11) vehicles. -::per Hennepin County Contract No. 9544, realizing that all the egad invent 0s budgeted for in 1989. All voted in favor. BLUE RIDGE ADDITION/VACATE COMMON LOT LINE DRAINAGE AND UTILITY EASEMENT Public Works Director Tom Colbert updated the Council on the matter and described the location. McCrea. moved, Gustaf sof'seC4??ded,,._the motion to close the public hearing and approve the vacat .pn"o :::::6e common lot line drainage and utility easements as presented; within>:Che Blue Ridge Addition and authorize the Mayor and Citylec;l:;tts: execute all related documents. All voted in favor. MNCC AGREEMENT/SENECA PLANT EXPANSION City Administrator Tom Hedges provided the background information to the Council. Becky Comstock to the agreement as described in her letter to Dale Mink'd 'dated December 27, 1988. She stated that Seneca would accept ide lai nage in paragraph 3.3 (c) of the agreement with the following:::i!odifcation: "to the extent of its authority under law or regulatid.4". Ms:: -:Comstock recommended adoption of the agreement with the condition that::the Metropolitan Council and the PCA approve the agreement. Mayor Ellison questioned when the MWCC would next meet. Ms. Comstock stated they would meet January 10, 1989. Councilmember Gustafson requested�::�urther clarification on paragraph 3.3 (c) of the agreement. Ms;:--:-tomstock clarified the language. Councilmember Wachter stated he fe t nothing in the agreement protected the neighbors and he was disappointed. Councilmember McCrea disagreed and Ms. Comstock outlined the:>rotective provisions of the agreement. Mr. Wachter stated he still had concerns and felt there should be some type of financial compensation. Mayor Ellison stated he understood the skepticism but felt the document would provide relief. He felt the agreement would make a difference. Page 6/EAGAN CITY COUNCIV: A2714.... ::::: January 3, 1989 Betty Bassett, 2101 WutieT-;- 'eights, stated she felt the MWCC was not using state of the art equipment. She felt the MWCC was reneging on past promises and requested an environmental study be performed on the ground water. She thanked the Council for listening to the residents and requested:.the Council continue its vigilance. John Wesley, 1747 Bl tie'DiS-Is::questi-Oned the legality of the consideration of the agreement.::::Ne fur:t-her questioned the cost and stated he felt the agreement war::::-.unenfGrceable. He reviewed previous questions regarding the PCA enfii�cemeFit: Community Development Director Dale Runkle statecl:s s3#E:::Vb:d-" notify the neighbors of the upcoming PCA meetings. Mr ''Wesley'hati`questions and concerns regarding the zoning. City Attorney Jim Sheldon again recapped the zoning issue. Councilmember McCrea questioned the number of government bodies the Council was dealing with. Ms. Comstock stated it was dealing with any unit of the government= t&at:.would issue a permit to the MWCC. McCrea asked what was an adtiifi stiiKative review. Ms. Comstock stateo it was a formal review process.. N1cCr-eg questioned where the financially feasible language;:was located in the agreement. Ms. Comstock stated it was item (i5.�.;::viia:ge'four of the proposed agreement. McCrea complimeistci:::k�+e neighborhood for their actions regarding the matter. Councilmember Egan stated the agreement was not perfect but that there was much work to get the consensus on solving the odor problem. He stated it eliminates much subjectivity and the best possible effort had been made. He f;.e1:t. the.;:zoF1xA9 was a concern and requested clarification. City Attor i ....a:<C i iii ti stated the use of the facility was not changing and that'the,:Council would have problems changing the past zoning interpretation:::at the present time. Councilmember Wachter recagged thV.: Page 7/EAGAN CITY COUNCIL Ut}'n January 3, 1989 John Yetzer, 1726 Sartei.T:::;AVentzs read a statement to the Council and stated he was oppGfieiY:::tfl'"the concept and would take legal action against the City if the appropriate action was not taken by the City. Councilmember McCrea questioned if• the City had acted in good faith. Mr. Runkle stated>i>::::>:z>:::•::::::::•: Councilmember Egan stated was to establish controls. He teeth into the ordinance. Mayo ordinance would allow the:: -.Net: Mr. Sheldon stated this was'::i-i g 2se of the accessory housing be.amendment was trying to put 4: -.'.questioned if the new ghborhood to eliminate the use. ction the City could take. Councilmember Gustafson questioned if the Council agreed to do something or not to do something. City Administrator Tom Hedges stated the Council had denied only on the neighbors' objection. He stated the City had done everything in its power to enforce the matter and that the neighbor. would have to go through conditional use permits. Mr. Yetzer exprei:#" questioned if the owner was Runkle stated yes. Mr. Gusta authority. Mayor Ellison sta unenforceable. There was muc City Administrator TOS&:::H language for the accessory ho enforced. concerns. Councilmember Wachter f the Council decision. Mr. ioned if the Council had the rs� ordinance was d1i regarding zoning. es stated that if the original ng was not added, the zoning could be Terry.Davis, Safari Pass, felt conditional use seemed inappropriate. He felt the:.:Gi.ty:;:Shoul:d,_not get involved in neighborhood disputes. Chitash Netah, 1721 Deerwood{ supOorted John Yetzer's position and stated the house in questiori!as a:::tlisgrace and requested action on the matter. Dean Jock, 1721 Deerwood, stated the house was an eye -sore and that there were many people living in the house. Mary Ellen Jaworski, 1733 Deerwoodp.:supported the new ordinance and requested enforcement of the ordin4�e. Mayor Ellison anything the Council could do regarding the matter. the definition of family. Mr. Egan questioned if violati.on.would be a misdemeanor. Mr. Sheldon stated it would be a misdemeariisr•. McCrea moved, Egan seconded, the motion to approve without modification the proposed ordinance amendment for accessory housing. All voted in favor. Page B/EAGAN CITY COUNCIL::::ftAW-- January 3, 1989 Councilmember McCrea bl. fti.Q.qeo�;# there would be follow-ups regarding the matter. Mr. Ruikl6c4-i;6ted there would follow-ups on the matter. Mayor Ellison stated ieAU'e0"r should be followed-up as well. ELECTRICAL PRRKIT/ORDIXANCE AKENDRENT City Administrator Taz..:ds ::.J.n.t.roduced the ordinance amendment A to the Council. Wachter moved, Egan seconded, thi:lmotion to approve the amendment of the electrical cod .As piJoi:6ented. All voted in favor. ACCESSORY HOUSING `PZRX-1'T/LARRY LEVENSON The matter was introduced to the Council. Councilmember Wachter questioned if the surrounding neighbors were notified. Community Development Director Dale Runkle informed the Council that the neighbors had been notifie.d. Councilmember Egan questioned the purpose of the permit. Mr....: unkle explained the purpose of the permit. Councilmember McCrea stated tha.t1.:.".e felt it was an appropriate use if it were used for the father. She questioned the use in the future. Mr. Run,kj,6::,:at-4:te'a the City could not limit accessory housing to McCrea stated she felt the matter should be continued. Councilmember Gustafson stated he felt the problem seems to be one of upkeep and not the accessory housing. City Attorney Jim Sheldon stated that a conditional use is permitted as long as all pf .. the..ppjioitions are met. McCrea moved, Egan gdd6hd regarding accessory housing pe heard by the Advisory Planning meeting and to be heard again meeting. Wachter, Ellison, McC voted against. NEW the­*fiiftion to continue the matter /LaVty Levenson for 30 days, to be miss ' jj6n at their January 24, 1989, he W'U"*ncil at the February 7, 1989, and: ig "*an voted in favor; Gustafson PLANNING RATES The matter was reviewed by the Cd=cil. Councilmember McCrea questioned if the City would want morf':-*.1-Xhan one firm. community Development Director Dale-.Run-k-l*_st&tPd.the City had that ability. Councilmember Wachter .. ::::,: .... 'hW:planner had demanded a raise. Mr. Runkle stated yes. Cod - i . i .'4� . i .'a'"'Chter stated he felt $50.00 an hour was sufficient. McCrea moved, Egan seconded, the motion to approve the 1989 schedule of rates as presented for the City's planning consultant? Urban Planning and Design. Gustafson, Ellison, Egan and McCrea voted in favor; Wachter voted against. Iq City Administrator Tom Hedges updated the Council on the matter. Mayor Ellison questioned why Minnesota Title would assume the liability. Mr. Hedges stated he was unsure but he thought they may have had some early involvissk:3ii::t;Me:tter. Egan moved, Gustafson secoi)ded, the motion to approve the waiving of interest for special assessments to seven (7) properties in Brittany 9th Addition with tW-. undegi$itanding that a lump sum payment for the total outstanQjl�ig::p? t i:c pal balance would be made by Minnesota Title. All voted:Yri COUNSEL UPDATE Public Works Director Tom Colbert informed the Council that Well No. 13 required new workins hours. The Council discussed'': Councilmember McCrea stated There was discussion regard finance the center. Mayor Ellison inf for January: (1) The annual report; (2) The state of (3) Constituent lis cvl�mgpity center referendum. sFiflu-d"show solid community support. the term::.of the bonds to use to Council he had three items to discuss Saturday. BILLS 19, 1989; 10:00 to 12:00 on the third Wachter moved, Gustafson seconded, the motion to approve the checklist dated January 2, 1989, in the amount of $608,558.45 and the checklist dated January 3, 1989, in the amount of $208,519.07. All voted in favor_ E. J. VanOverbeke . City Clerk There were IQ vehiclesfarvAauthorized for purchase in the 1989 Sudget':.'::: I#:::::order to qualify in the Hennepin County Joint Purchasing Pr.Oiam, orders must be placed by January 15, 1989. Action to be considered on this item: To approve the purchase of to light trucks per Henne�";tt:;_County contract #9544 realizing that all equipment was budgeted t- *North Star Dodge was low bid :: LIGHT TRUCKSx.: Cost With Unit # Department Description Accessories Vendor 148 Street 1/2 ton 2x4 PU $10,511.00 Thane Hawkins Chev. 149 Street 1/2 ton 4x4,,YU $11,,.987.00 Thane Hawkins Chev. 121 Street 1 ton3..+72.00 �. Thane Hawkins Chev. 127 Street 1 ton 4z4"'' "''' ::::::'"" . $13:72.00 Thane Hawkins Chev. 216 Sewer 1/2 ton 2x4 PU-.:::_:.: $16..-511.00 Thane Hawkins Chev. 217 Water 1/2 ton 2x4 FU..:.::-, $10-j511.00 $14};:511.00 Thane Hawkins Chev. 508 Comm. Dev. 1/2 ton 2x4 PJt:'::. $X-Q:':933.00 Thane Hawkins Chev. 509 Comm. Dev. 1/2 ton:::211?i;k'"::::; 3S#533.00 Thane Hawkins Chev. 111 Engineering 3/4 ton Cargo Van'' .. ,., :'$12,214.00 *Valley G.M.C. 317 Parks 3/4 ton PU $11,460.00 Thane Hawkins *North Star Dodge was low bid MEMO TO: HONOWLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1989 SUBJECT: AGENDA INFORMATION FOR JANUARY 17, 1989 CITY COUNCIL MEETING After approval is given to the January 17, 1989 agenda and regular minutes for the January 3, 1989 City Council meeting, the following items are in order for consideration. DEPARTMENT HEAD BUSINESS A. PUBLIC WORKS DEPARTMENT Item 1. Project 545, (Clearview Addition) Review Method of Special Assessment --On September 6, 1988, the public hearing was held to consider the installation of street improvements for the Clearview Addition. The feasibility report that was presented at the preceding neighborhood meetings and the referenced public hearing proposed spreading the cost of this project as a special assessment equally on a per lot basis over 25 lots as they currently exist. At that public hearing, there were some objections from a property owner pertaining to the equitable distribution of special assessments on a per lot basis when their particular lot was considerably smaller in area (as a result of a lot split) in relationship to many of the other lots within that subdivision. Subsequently, the Council directed staff to revise the pending and proposed final assessment roll to provide for an alternative method of assessment based on front footage. Alternative assessment rolls based on front footage, area or combinations thereof prove to create differences that would be harder to defend on a potential legal challenge. Enclosed on pages 17� through- is a letter from the City Attorney's office presenting their opinion of review and indicating that the original special assessment allocation on a per lot basis with allocating two lot equivalents to certain parcels provided a fair and equitable spread of the costs in relationship to benefits received from access and use of these proposed improvements. This would then spread the estimated costs of $145,008 over 28 lot equivalencies due to the addition of potential future lot splits to certain lots. Therefore, the staff is requesting the City Council review the information derived from the staff's analysis and to provide direction regarding revising the proposed special assessment allocation for this project. ACTION TO BE CONSIDERED ON THIS ITEM: To direct staff to revise the pending assessment roll for Project 545 (Clearview Addition - Streets) on a per lot basis to be spread over 28 lot equivalents. l M E M 0 R A A D O h TO: Tom Colbert, Director of Public Works FROM: Joe Earley, Assistant City Attorney DATE: January 9, 1989 RE: Clearview Addition Assessment Alternatives Our File No.: 206-5502 Tom: On September 6, 1988, the preliminary assessment roll was presented to the City Council for the Clearview Addition Street Improvements, Eagan City Project No. 545. At that time, the assessments were proposed as a per lot assessment. The total cost of the project ($145,008.00) was divided by the number of lots (25) resulting in a per lot assessment of $5,800.00. After much discussion at the Council level about the method of assessment, the public hearing was closed and Project 545 was approved. However, the Council directed the staff to recalculate the assessments on a front footage basis rather than a per lot basis. You then asked our office to review the various assessment methods and make recommendations as to which would be the most equitable as well as which would best withstand a court challenge. We investigated three assessment alternatives. Those were: 1) a front footage assessment giving corner lot credits to Lot 14, Block 2 and Lot 9, Block 3; 2) a front footage assessment with no corner lot credits for Lot 14, Block 2 or Lot 9, Block 3; 3) a per lot assessment which assesses the three lots capable of being subdivided twice, thereby creating a total of 28 assessable lots as opposed to the original 25. These three assessment methods and the assessment amounts that would result are shown in Exhibit "A" attached. The first assessment method, a straight front footage assessment with corner lot credits for the two large subdividable lots on Cliff Road, would result in an assessment rate of $42.00 per front foot. The second alternative would eliminate the corner lot credits for these two lots and result in a assessment rate of $38.90 per front foot. W Municipalities have a broad discretion in levying assessments for local improvements subject to the following three limitations: 1. The land must receive a special benefit from the improvement being constructed; 2. The assessment must be uniform upon the same class of property; 3. The assessment may not exceed the special benefit. ... Special benefit is measured by the increase in the market value of the land owing to the improvement. See Carlson Lang RealtyComnanv v. City of Windom, 307 Minn. 368, 240 N.W.2d 517 (1976). In both front foot proposals, corner lot credits are being a ended to Lot 9, Block 2; Parcel 041-03, Block 3; and Lt*3, Block 1'hT the corner of Beecher Drive and Clover Lane. The reasons for not extending the corner lot credit to Lot 14, Block 2 and Lot 9, Block 3 are that both lots are capable of being subdivided and the improvement abutts the lots only on one side. A front footage assessment may be harder to defend against a uniformity challenge. The site is somewhat unique in that the lots at the intersection of Beecher Drive and Lenore Lane (9,2 and 041-03) are assessed differently due to the unique layout of Lenore Lane. Lot 041-03, Block 3, and Lot 9, Block 2, both occupy corner lots at the intersection of Beecher Drive and Lenore Lane. Both lots are being used as single family residential sites. However, Lot 9, Block 2, which is larger in size than Lot 041-03, is assessed $1,400.00 less under the first front footage formula and $lF300.00 under the second front footage formula merely because Lenore Lane curves off of Beecher Drive rather than lying at a right angle. For that reason, it is our opinion that assessing on a per lot basis with a double lot assessment for those three lots which are capable of being subdivided would be the method most easily defended in a court challenge. In determining the amount of the special assessment, the present use of the land is not controlling, rather it is the highest and best use that determines the increase in market value. The highest and best use for the three lots in question is to subdivide them into two lots each. This capability of subdivision would justify the higher assessment amount. The remaining lots would all be assessed similarly since they are all alike in the sense that none can be subdivided, each abutts the improvement, each has one single family residence and each has one access onto the improvement. If you have any further questions or concerns, Tom, please do not hesitate to contact us. JPE/djk W EXHIBIT 'A' FF' @ FF2 @ Lot, Block FF $42/FF $39/FF Per Lot 1 2,1 120 $5,040 $ 4,668 $ 5,178 2 311 120 $5,040 $ 4,668 $ 5,178 3 411 120 $5,040 $ 4,668 $ 5,178 4 5,1 120 $5,040 $ 4,668 $ 5,178 5 1 ,1 3' -AQ 120 $5,040 $ 4,668 $ 5,178 6 2 ,1 33 �d.� 120 $5,040 $ 41668 $ 5,178 7 3 ,1 :'="AAd 145 $6,090 $ 51641 $ 5,178 8 7,2 125 $5,250 $ 4,863 $ 5,178 9 8,2 125 $5,250 $ 4,863 $ 5,178 10 9,2 126 $5,292 $ 4,901 $ 5,178 11 10,2 139 $5,838 $ 5,407 $ 5,178 12 1112 195 $8,190 $ 7,586 $ 5,178 13 1212 152 $6,380 $ 51913 $ 5,178 14 13,2 150 $6,300 $ 5,835 $ 5,178 15 14,2 280 $5,880 $10,892 $10,356 16 1,3 207 $8,694 $ 8,052 $10,356 17 213 100 $4,200 $ 3,890 $ 5,178 1B 3,3 154 $6,468 $ 5,991 $ 5,178 19 042-0313 115 $4,830 $ 4,473 $ 5,178 20 041-0313 159 $6,678 $ 6,201 $ 5,178 21 5,3 145 $6,090 $ 5,641 $ 5,178 22 6,3 130 $5,460 $ 5,057 $ 5,178 23 7,3 134 $5,628 $ 5,213 $ 5,178 24 8,3 150 $6,300 $ 5,835 $ 5,178 25 913 280 $5,880 $10,892 $10,356 4 EDEN 4 5 I 6 l O7 AD 18T I , 10 U Z 9 , I � I g" O I I O O � S 12,0 0,00\t3 N U 13 ¢ 1 1 Scale: I"=200' x I (D (Dw 3 Q ? O m 1 SPI 2 1 J2? ---14__W 1 1 2 D 7 B - - _ 9-.-..j 10 F 1 ROAD --------------------------�I I---------------- CLEARVIEW ADDITION �` STREET IMPROVEMENTS QJ PROJECT NO. 545 Qua EAGAN. MINNESOTA PQ BONESTROO, ROSENE, ANDERLIK a ASSOCIATES, INC. Consulting Engineers St. Paul. Minn. Date:7-13-881 FIG. No. I Comm. 49464 J \ \ I I 1 l � I I I 1 i 1 2 3 1 I I I BEEC r I - I I I I I I 1 I 6 7 8 I I I I ' I I I I I I I I I 5 o ASSESSMENT BOUNDARY' i � I I I I 1 I 1 I I 4 Y I 4 EDEN 4 5 I 6 l O7 AD 18T I , 10 U Z 9 , I � I g" O I I O O � S 12,0 0,00\t3 N U 13 ¢ 1 1 Scale: I"=200' x I (D (Dw 3 Q ? O m 1 SPI 2 1 J2? ---14__W 1 1 2 D 7 B - - _ 9-.-..j 10 F 1 ROAD --------------------------�I I---------------- CLEARVIEW ADDITION �` STREET IMPROVEMENTS QJ PROJECT NO. 545 Qua EAGAN. MINNESOTA PQ BONESTROO, ROSENE, ANDERLIK a ASSOCIATES, INC. Consulting Engineers St. Paul. Minn. Date:7-13-881 FIG. No. I Comm. 49464 J Agenda Information Memo January 17, 1989 City Council Meeting Item 2. Diffley Road (Cedar Grove) Frontage Road Parking Ban --At the December 20 Council meeting, the staff was informed by Council of concerns expressed by residents located along these frontage roads requesting consideration be given to completely restricting parking on these frontage roads to better facilitate snow removal operations and accessibility by the affected property owners and possible emergency vehicles. Due to right- of-way constraints, these frontage roads were constructed to a substandard width of 20' essentially equivalent to the width of two parking stalls. With the present odd/even restrictive parking ordinance in effect from November 15 to April 15, the property owners can park on one side or the other of their respective frontage roads based on the calendar day and their addresses. This makes it very tight for our large snow removal equipment to bypass these vehicles. However, the Public Works Department has tried to do the best snow removal under these circumstances. Enclosed on page is a letter that was sent to the 29 affected property owners requesting their opinions regarding a proposed total parking ban on the frontage road between 6:00 a.m. an 6:00 p.m. from November 15 to April 15. Enclosed on pages through 'J.-/ are the responses received by staff indicating six property owners were in favor of this proposed parking ban and 7 property owners objected to it. Enclosed on page _7- is a map showing the relationship of the property owners who expressed their opinions either for or against this total parking ban in lieu of the present odd/even restriction. Historically, the staff and the City Council have responded to the residents' desires when it comes to restrictive parking beyond what is required by the City. These results are being presented to the Council for review and appropriate direction for staff's response. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the results of a restrictive parking survey for Diffley Road (Cedar Grove) frontage roads and direct staff accordingly. s DECEMBER 30, 1988 RE: PARKING RESTRICTIONS ON SERVICE ROAD This letter is being sent to survey the residents on the Diffley Service Road about the City's parking ordinance. At the present time, parking is permitted on an odd/even system between 6:00 a.m. and 6:00 p.m. There are no restrictions between 6:00 p.m. and 6:00 a.m. This means that at any given time vehicles can be parked on one or both sides of each service road. Because the service road is only 20 feet wide as compared to most residential streets that are 34 feet wide, it is very difficult for our snow plowing vehicles to maneuver around the parked vehicles. In order to make our plowing operation more efficient, we would appreciate your prompt reply to our questionnaire by January 5, 1989. Thank you for your cooperation. Cordially, Arnie Erhart Superintendent of Streets AE/kh 7 Yes S IGIdiaTJRE ADDRESS: PARKING RESTRICTIONS SURVEY FORM No /\ No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 P.M. Comments: rL �i@y,�—j„^�+_ o C�-7W� v ��c✓�� Tr s--"-�l �.2�u-mss- i1'�-'-'�-�� ����; PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 PARKING RESTRICTIONS SURVEY FORM Yes No,4 No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: Comments: / /GC,14 /�GGGa_ � LZ ` � i,1�/i /a/Yr/-"W Ic-0- � Yet PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD / EAGAN, Ml 55121 �� ,�,.�-rte- C�•v �� ✓��'`- , .� PARKING RESTRICTIONS SURVEY FORM Yes No ✓ No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 P.M. SIGNATURE: ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 / PARKING RESTRICTIONS SURVEY FORM Yes No—�— No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: lJ./J�•'- G';. % 'L !/.. ADDRESS: '. !;' ;14— 61 Comments: ` w „>. 7Z[ :�/ _,•:=-170"4 C•"�Z-C, T o,.. l '`i[�' (-. C'/ ! �. ��- —ili.G !c y= tLw-:LLi PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MH 55121 � j,,,��2.. .�U�f� ✓!''..l" CGE`zz �d�L. p"/7/�G,� C/ �a'G�i�e.L;G . %�� ZA PARKING RESTRICTIONS SURVEY FORM Yes NoNo parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. 7h,s ,5 worded badrn 53 SIGNATURE: ADDRESS: Comments: W& l h(-r,k, We 54o4d, a kIV park m, �-W as lon �P, (s M 51vzAJ . Wt haeme. Vcz ricl (SCi -6 U cJ dDn 14 u-�i q0 have, io c,.�r m�V�L� ca r6. / a)on'f,nk cae^s1d� ori Yee 8 cu ` `d o- y hoes i�di.m t qc . C on,e �-k CIA- is n s I C& �exf hvus e s PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 Yes SIGNATURE: ADDRESS: PARKING RESTRICTIONS SURVEY FORM No_. No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. Comments:?�✓1u�le�'�ay�dy�� PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAG1P!, !SIN 55121 Com- G%7� .LGs�'1`�s�rca .G�� .'LP�1v.Cc.vc ,4 tA4 /3 PARKING RESTRICTIONS SURVEY FORM Yes No- IL No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: ADDRESS: Comments: CPR L f / PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART )ERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 Yes SIGNATURE: ADDRESS: Comments: PARKING RESTRICTIONS SURVEY FORM No No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. V PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 /Z Z PARKING RESTRICTIONS SURVEY FORM Yes2 No Noparking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 P.M. ADDRESS: 9, 5- iii �_ �• VTHIS SURVEY FORM Iq PLEASE RETU BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD LAGAW, HN 55121 �.� c5z�� '17 PARKING RESTRICTIONS SURVEY FORM Yes,Z No No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART iERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 PARKING RESTRICTIONS SURVEY FORM Yes No No parking November 15 through April 15 on either side of service road 6:00 a.m. (� to 6:00 p.m. SIGNATURE: �L �•��srC�fi ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART )ERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 19 PARKING RESTRICTIONS SURVEY FORM Yes No No parking November 15 through April 15 on either side of service road 6:00 a.m. to 6:00 p.m. SIGNATURE: PLEASE RETURN THIS SURVEY FORM BY JANUARY 51 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF KAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 ADDRESS: Comments: -4- PLEASE RETURN THIS SURVEY FORM BY JANUARY 51 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF KAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 PARKING RESTRICTIONS SURVEY FORM Yes No_AL No parking November 15 through April 15 on either side of service road 6:.00 a.m. to 6:00 p.m. SIGNATURE: ADDRESS: Comments: PLEASE RETURN THIS SURVEY FORM BY JANUARY 5, 1989 TO: ARNIE ERHART SUPERINTENDENT OF STREETS CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN 55121 21-1 SCKOOL . . . . . . . . . . . . . . . . . . . • Jul, I.. .-ew CEDAR GROVE 401 PARK r .Y. 1M.M"N'sm" MEMENIM, RESIDENTS IN FAVOR OF THE PARKING BAN RESIDENTS OPPOSED TO THE PARKING BAN 2074 A I' , 0 , 2.78 CEI AN GROVE NO 2 UTlz I 1974 zc,4 1. 1� DAKOTA CJuN'T. Immom Mr R MOJ 3001 SAP. 19 00.01 SREEr 50, 1M.M"N'sm" MEMENIM, RESIDENTS IN FAVOR OF THE PARKING BAN RESIDENTS OPPOSED TO THE PARKING BAN 2074 A I' , 0 , 2.78 CEI AN GROVE NO 2 UTlz I 1974 zc,4 1. DAKOTA CJuN'T. WN MOJ 3001 SAP. 19 00.01 SREEr 50, 1. K Agenda Information Memo January 17, 1989 City Council Meeting CONSENT AGENDA i There are sixteen (16) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Recreation Supervisor I -- This is a new position approved in the 1989 budget. Over 120 applications were received for this position. After screening, thirteen applicants were invited to the Eagan Municipal Center for an interview on Friday, January 13, 1989. They were to be interviewed by Director of Parks and Recreation Vraa, Recreation Supervisor II Peterson, the Recreation Supervisor from the City of Lakeville and Assistant to the City Administrator Duffy. If a decision is made on a recommendation for hire prior to the City Council meeting on January 17th, a name will be presented to the Council at the meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of a candidate to be named at the meeting, subject to successful completion of the City's physical examination requirement. Item 2. Annual TSP Review -- As the Council is aware, a provision of the City's compensation program is the annual review of Time Spent Profiles (TSP's) for employee positions in the City. The TSP indicates the tasks performed in any position in the City and the percent of time spent on each task. Because of the growth of the City, the addition of new employees and the resulting reorganization of duties within various departments, the City permits employees or supervisors to request reviews of TSP's in the fall of each year if they believe that the tasks or the amount of time spent on tasks in any position have changed. Any changes made are effective January 1 of the following year. This past fall, seventeen TSP's were reviewed with the following results. Six were returned with no requests for changes. The remaining eleven were thoroughly reviewed by City Administrator Hedges and Assistant to the City Administrator Duffy. In cases where there were questions or disagreements, the changes were discussed with the employees and/or their supervisors. There were no point total changes for three of the TSP's. The reviews of the following TSP's resulted in point changes: Protective Inspections Clerk Typist from 48 to 50 points; the Fire Department Clerk Typist from 54 to 58 points; the Police Records Technician from 52 to 56 points; the Head Building Maintenance Z3 Worker from 53 to 61 points; the Construction Inspector (Building) from 77 to 79 points; the Construction Inspector (Plumbing) from 77 to 79 points; the Administrative Assistant (Finance) from 73 to 82 points; and the Assistant Chief Building Official from 85 to 87 points. ACTION TO BE CONSIDERED ON THIS ITER: To approve the above listed TSP point changes. Agenda Information Memo January 17, 1989 City Council Meeting PLUMBERS LICENSES B. License, Plumbers --There are twenty-two license applications to perform plumbing services to residential, commercial and industrial buildings within the City of Eagan. For a copy of plumbers seeking a renewal of their licenses, refer to page M All the aforementioned license applications are in order for renewal. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the twenty-two (22) plumber licenses license as presented. zs PLUMBERS LICENSE January 17, 1989 1. Advanced Plumbing & Heating 2. Andreasen Plumbing & Heating, Inc. 3. Berqual Plumbing 4. Boedeker Plumbing & Heating 5. Matthew Daniels, Inc. 6. Egan & Sons Co. 7. Raymond E. Haeg Plumbing, Inc. 8. Horwitz, Inc. 9. Dan G. Johnson 10. Larson Plumbing, Inc. 11. Main Line Plumbing 12. McDermott Plumbing, Inc. 13. Minnesota Mechanical, Inc. 14. John M. Nasseff Plumbing & Heating, Inc. 15. Nickelson Plumbing 16. Northern Plumbing & Heating, Inc. 17. Project Plumbing, Inc. 18. Roto -Rooter Service Co. 19. Dale Sorenson Company 20. Southtown Plumbing, Inc. 21. Steinkraus Plumbing, Inc. 22. Wenzel Plumbing & Heating, Inc. E Agenda Information Memo January 17, 1989 City Council Meeting WATER SOFTENING LICENSE C. License, Water Softening --There is one application for a water softening license for Culligan Water Conditioning. This license application is in order for renewal. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the water softening license as presented. COMMUNITY CENTER BOND REFERffiIDUM/ELECTION JUDGES D. Election Judges for February 14, 1989 Community Center Bond Referendum --Enclosed on page is a copy of a list of election judges for the February 14, 1989 special community center bond referendum. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the list of election judges for the February 14, 1989 community center bond referendum as presented. Z-7 LIST OF ELECTION JUDGES FOR COMMUNITY CENTER BOND REFERANDUM Republicans Democrats Independent Barbara Edgerton Sharon Schoeller Terri Berkness Evelyn Cota Marilyn Legler Patricia Kaeder Irene Kreidberg Barb Shields Neal Black Marte Dehler Nancy Strom Orlean Garness Lyle Severson Joan Uselmann Avis Kriebel Walter Lawrence Eleanore Bruce Kay Dodge Carol Vihovde Duane Petrie Phyllis Ligman Pauline LeGendre Iona Ray Anne Sullivan Patti Benjamin Dorothy Peterson Gladys Byrnes Helen Jarvi Nancy Jarvi Carolyn Thurston Aurelia Peterson Judy Mundahl Adeline Buehler Jan Giefer Nancy Lee Annette Heuer Aurelia Poppler Martie Ruzicka June Ketcham Ilene Hazel Kay Kolehmainen Kathleen Daly Lynn Prazak Oliver McCulloch Ethel Groff Emily Rodich Joan Bohlig Geraldine Hrminak Sharon Astelford Emily Medin Marie Lane AL Jarvi Roseann Zinn Leo Amundson Joyce Senecal Beatrice Cooper Mary Jane LaRock Marquerite Friegang Judy Miller Elaine Jones Sonya Larson v� Marilyn Holm Cathy Brost Marge Jacobs Karen Flood Agenda Information Memo January 17, 1989 City Council Meeting RECEIVE BIDS/AWARD CONTRACT (STREET SWEEPER/DUMP TRUCK W/PLOW) E. Receive Bids/Award Contract (Street Sweeper and Dump Truck with Plow) --On December 20th, the Council authorized the advertisement for solicitation of formal bids for the purchase of a dump truck with snow plow equipment attachments 9 ' and a new street sweeper. Enclosed on pages through � are the results of the bids received for both pieces of equipment with a comparison to the estimate contained in the approved 1989 budget. An evaulation of the bids submitted regarding compliance with the specifications will be performed by the Superintendent of Streets/Equipment with any significant deviations being discussed at the meeting on January 17th. If the review indicates satisfactory compliance, it is recommended that it be awarded to the lowest responsible bidder, North Star International for the referenced price. With the approval of the 1989 budget, the Council authorized the purchase of a new street sweeper and decided to retain the existing street sweeper as a backup unit rather than to trade it in on the purchase of a new one. In researching this new machine, it was learned that "remanufactured" street sweepers are available with the same parts and labor warranty associated with new machines. These are completely remanufactured with the major costs savings being directly attributable to salvaging the major iron components that comprise a sweeper. It comes with a new engine, brooms, mechanical equipment, etc. Subsequently, this type of equipment was included in the specification to determine what cost savings would be incurred. On page 31 the only bid submitted shows the various alternates with a comparison to the approved budget for 1989. Enclosed on pages j?i through 13+_ is a report from the Superintendent of Streets/Equipment regarding the various needs and options to consider. In order for the current street sweeper to be retained as a backup unit, additional significant repair and rebuilding estimated to exceed the additional cost of $23,832 over the life expectancy and warranty period of the "remanufactured" machine. Subsequently, in the long run, it would be in the City's beat interest to trade in the existing street sweeper and purchase two remanufactured street sweepers in accordance with the bids submitted. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and award the contract for the purchase of a tandem axle cab and chassis truck and two remanufactured street sweepers with a trade in for the existing street sweeper in accordance with the bids submitted by the lowest responsible bidder. V TUESDAY JANUARY 10' 1989 1:00 P.M: BID RESULTS ONE (1) NEW 1989 MODEL TANDEM ARLE'CHASSIS CAH VENDOR AMOUNT BID Nor'th,Star International $,52,997.72 Ast'leford International 154,111.00 Boyer Ford _ . '56, 233.00 Lakeland. Ford 56:,8.39:.76 Budget Amount 380;000:00 Less tab ,& Chassis 52 997.:72 $27,002.,28 Approximate.cost for hydraulics. -front TUESDAY JANUARY 10, 1989 2:00 P.M. BID RESULTS ONE (1) NEW BROOM STREET SWEEPER WITH ELEVATING FRONT DUMP HOPPER (NO TRADE IN) OR ALTERNATE TWO (2) REMANUFACTURED UNITS (WITH TRADE IN) VENDOR AMOUNT BID FOR ONE NEW MACHINE ALTERNATE TWO REMANUFACTURED TRADE IN NET STREET SWEEPERS ALLOWANCE COST MacQueen Equipment $74,848.00 $126,180.00 $27,500.00 $98,860.00 I 1989 Budget $75,000.00 (Storm Water Utility und) I I MEMO TO: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT DATE: JANUARY 12, 1989 SUBJECT: STREET SWEEPER EVALUATION During September of 1988, the City's Street and Equipment Maintenance Division received four different sweepers for demonstration and evaluation. After a two week period of use by our maintenance personnel, it was concluded that the most efficient machine was a mechanical street sweeper which is what the City presently owns and operates. Because of our analysis and comparison by street and equipment maintenance personnel, Street and Shop Supervisors and Street/Equipment Superintendent, a list of specifications were prepared for a mechanical sweeper which would best serve the needs of the City. In order to maintain the level of service that has been provided in the past, we will need two street sweepers. In the Spring of 1988 our sweeper operated 24 hours a day, 5 days a week for 5 weeks and the Spring clean-up was not completed until June 5th, which is 3 weeks after our May 15th target date. Our present sweeper is a 1980 Model Elgin which is in need of extensive repair and rebuilding. We have received an estimate of $29,366.00. Our Chief Mechanic has estimated an amount of $14,000 just for parts to make our present sweeper operational. We have spent over $26,000 in the last two years for maintenance and repair on our present sweeper. Alternatives 1. Purchase 1 new street sweeper Repair and rebuild existing sweeper 2. Purchase 2 remanufactured sweepers Trade in existing sweeper 3. Purchase 1 new street sweeper Contract a portion of spring clean-up (1 year only) 4. Purchase 1 new street sweeper Minimal repair to make existing sweeper operational for a back-up unit (parts only) 2 -)�— Cost $ 74,848.00 + 29,366.00 (114,214.00 $126,180.00 27,500.00 98,680.00 $ 74,848.00 + 20,000.00 94,848.00 $ 74,848.00 + 14,000.00 � 88,848.00 Page Two conclusions 'Because of the age and condition of our existing sweeper, I think it would be the optimum time to t- rade., I recommend) alternative #.1., Superintendent of 5treets/Equipment AE / j,f 33 Savings on Capktal Outlay Items for 1989: Equipment Budget Amount 2 pickup trucks $25;000 Tral ier mounted distributor $20,000 Air Compressor $13.,000 TOTAL SAVINGS Actual Cost Savings $21,000 $2,000 $15,000 $5,000: Eliminate _from- $r3,,000 '89 'B udget $20;,000 Agenda Information Memo January 17, 1989 City Council Meeting 31/RECEIVE REPORT F. Project 531, Receive Report/Order Public Hearing (Lexington Avenue - Streets and Utilities) --In accordance with the County's Five Year Capital Improvement Program, Lexington Avenue from Yankee Doodle Road to approximately one-quarter mile north of Diffley is proposed to be reconstructed during 1989. Before a cost participation agreement can be entered into with Dakota County, it will be necessary for the City to complete the public hearing process. The feasibility report for this project has been completed and is being presented to the Council for their review and consideration of scheduling a formal public hearing to discuss this proposed improvement. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 531 (Lexington Avenue - Streets and Utilities) and schedule a public hearing to be held on February 21, 1989. PROJECT 533, RECEIVE REPORT nen e.aa,n �. G. Project 533, Receive Report/Order Public Hearing (Diffley Road -Streets and Utilities) --In accordance with the Dakota County Five Year Capital Improvement Program, Diffley Road from Heine Strasse Lane to I -35E is proposed to be upgraded in 1989 as an extension of the existing improvement recently completed with the Pilot Knob Road project. Subsequently, before the City can enter into a cost participation agreement for this joint project, it will be necessary to complete the public hearing process. The feasibility report for this project has been completed and is being presented to the Council for review and consideration of scheduling a public hearing to discuss this proposed improvement. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 533 (Diffley Road -Streets and Utilities) and schedule a public hearing to be held on February 21, 1989. 35 Agenda -Information Memo January 17, 1989 City Council Meeting APPROVE SPECIFICAT ZE AD FOR BIDS/SEWER CLEANING H. Approve Specifications/Authorize Advertisement for Bids (Sewer Cleaning Vehicle) --In accordance with the approved 1989 budget, detailed specifications have been prepared for the design and manufacture of a high velocity sewer cleaner maintenance vehicle for the Utility Maintenance Division of the Public Works Department. These specifications are being presented to the Council for authorization to solicit formal bid submittals. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the specifications for the high velocity sewer cleaning maintenance vehicle and authorize the advertisement for bid opening to be held at 10:00 a.m. on February 6, 1989. CONTRACT 89-02 PLANS/AUTHORIZE ADVERTISEMENT FOR BIDS T.DnDVT7W STVITTTf%W I. Contract 89-02, Approve Plans/Authorize Advertisement for Bids (Clearview Addition) --With the completion of the public hearing for Project 545 which was held on September 6, 1988, detailed plans and specifications have been prepared and are now being presented to the Council for review and authorization to advertise for formal bid solicitations. Even if the issue regarding the allocation of the assessable costs associated with this project is not resolved, it will not interfere or have any bearing on the way the plans and specifications are prepared or advertised for bids. The Director of Public Works and consulting engineer will be available to review these plans in detail as may be appropriate at the meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 89-02 (Clearview Addition -Streets) and authorize the advertisement for bid opening to be held at 11:00 a.m. Thursday, February 16, 1989. J. Approve Joint Powers Agreement, Traffic Markings (Eagan, Apple Valley, Burnsville and Rosemount) --For approximately the past five years, the cities of Eagan, Apple Valley, Burnsville and Rosemount have entered into a Joint Powers Agreement combining our quantities of sealcoating, street sweeping and/or center line striping and pavement markings in order to get the best unit prices based on the "Economies of Scale" theory. This Joint Powers Agreement has again been prepared and is being presented to the City Council for approval similar to past years. ACTION TO BE CONSIDERED ON THIS ITEM: Approve the Joint Powers Agreement with Apple Valley, Burnsville, and Rosemount for sealcoating, traffic markings and street sweeping and authorize the Mayor and City Clerk to execute all related documents. WYA Agenda Information Memo January 17, 1989 City Council Meeting CONTRACT 87-39, FINAL PAYMENT/ACCEPTANCE (FIRE STATION #4) K. Contract 87-39, Final Payment/Acceptance (Fire Station #4) -- The staff has received a request from the contractor for final payment under the above referenced contract along with a certification from the architectural firm certifying completion and compliance with City approved plans and specifications. All final inspections have been performed by representatives of the various departments involved in this facility and a staff recommendation is being forwarded for formal acceptance of perpetual maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve payment for Contract 87-39 (Fire Station #4) and improvement for perpetual maintenance subject to warranty provisions. 37 the final accept the appropriate Agenda Information Memo January 17, 1989 City Council Meeting SOLID WASTE ABATEMENT JOINT POWERS AC�7iRMFNT L. Approval of Eagan/Dakota County Solid Waste Abatement Joint Powers Agreement—The Solid Waste Abatement Commission at its last regular meeting held on Tuesday, January 10, 1989 approved the Eagan/Dakota County joint powers agreement to provide community landfill abatement funding for the City's recycling and waste abatement activities in 1989. The agreement is consistent with and sets out conditions for funding under the City's previously approved landfill abatement application which is referenced in the agreement as Exhibit A. A copy of the agreement is attached for Council review. The agreement calls for a total of $226,312 to be paid to the City in four equal installments. In future years funding will depend upon the City's performance in achieving its goals in 1989. In addition to the recycling activities, the City is responsible for a series of progress reports to verify the completion of those activities. The City Attorney will be reviewing the joint powers agreement prior to the meeting on Tuesday. The first of quarterly installments are scheduled for February 1, 1989. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Eagan/Dakota County joint powers agreement for the community landfill abatement funding program as presented. Agenda Information Memo January 17, 1989 City Council Meeting APPROVE FINAL PLAT, UNISYS ADDITION M. Approve Final Plat, Unisys Addition --The staff has received an application for final plat approval for the proposed Unisys Addition as shown on page which is a replat of the Sperry Park Addition incorporatiW the current facilities owned by Unisys. Although this proposed final plat incorporates the water tower site owned by the City of Eagan, it is also being replatted for a name change only and there are no change of boundary lines being proposed. All conditions placed by the City Council with the preliminary plat approval on May 16, 1988 have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for the Unisys Addition and authorize the Mayor and City Clerk to execute all related documents. 3� ca.urm n"m;xu.[ .wrtro• •z. I :I[vaJn'" I iL __ .R .�.. • _ _ ai m -.c T i IIIIF^nlll i IA SE X�w LAI IFJJ" � 6i n W .:✓ / / 4F N THEOF � e � NE va q: .� ------ Vis..- • -z —�T------------C�.`.��.i:.�`�"i" 665 td3r _ 'R I ."w 999 mar— LZ SSS/// 7 C*l 1; �N >G R: :'F...A 9� : F -. THE: "��i•: w'• a 9 Agenda Information Memo January 17, 1989 City Council Meeting N. Approve Agreement for Bratland Special Assessments --The Bratlands who reside on Wescott Road have raised concern regarding a special assessments agreement that was prepared and signed by both the Bratlands and the City of Eagan and filed with Dakota County. The Director of Finance has met with the Bratlands and for addit}'oval information regarding the agreement, refer to page(s) P-117. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the special assessments agreement between the Bratlands and the City of Eagan. �1 MEMO TO: CITY ADMINISTRATOR SEDGES FROM: FINANCE DIRECTOR/CITY CLERK DATE: JANUARY 12, 1989 SUBJECT: BRATLAND SPECIAL ASSESSMENT AGREEMENT Mr. and Mrs. Kelmer Bratland recently discovered through discussions with Dakota County that assessments on their property for Project 467 were certified at the full amount and not reduced in accordance with Special Assessment Policy No. 86-3. This policy calls for reduced assessments for undeveloped/ agricultural zoned land. Bratlands had not executed the agreement for one reason or another. Tom Colbert's letter of January 4, 1989, which is attached clearly indicates that the Bratlands knew or should have known that a condition of being assessed at the lower amount was the execution of the agreement. They claim, however, that they did not know that was necessary and therefore failed to sign it. I met with them again to review the situation as it currently exists and they have now signed the agrement. I said that I would recommend that the City Council approve the agreement and direct me to request a revised tax statement for 1989 from Dakota County. I gave no assurance that either the Council would approve the agreement or that the County would revise the tax statement. I do feel, however, that my proposed course of action gives us the best chance to clean up this problem for both the Bratlands and the City and that is why I am making that recommendation. Please advise if you would like to discuss this matter or would like any additional information. Financ Director/City Clerk EJV/kf �h— OF 3830 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE (612) 454-8100 JANUARY 4, 1989 MR. & MRS. KELMER L. BRATLAND 1085 WESCOTT ROAD EAGAN, MN. 55123 RE: Parcel 10-01400-030-53 Project #467, Special Assessment Objections Dear Mr. & Mrs. Bratland: VIC ELLSON Mq THOMAS EGAN DAVID K. GUSTAFSON PAMELA McCREA THEODORE WACHTER THOMAS HEDGES CM, AGmi *k EUGENE VAN OVERBEKE Cx, Ck On December 28th, you contacted me to inform me of your surprise that the original proposed assessments of $24,564.55 under Project 467 had been certified against your property instead of the reduced amount of $5,667.30. As I indicated to you during that conversation, it was because you had not executed the appropriate agreements necessary to provide for the reduced special assessment that the original amount was assessed to you. Your response was that it was your understanding that you did not have to execute any agreement because of the Council action of October 6, 1988 which overruled your objections to those assessments. It is difficult to understand your confusion in light of the continuous references to execute an agreement, as a necessary requirement to receive the lower reduced assessment. I am enclosing copies of the following information with the appropriate highlighting which continually informed you of the requirements and timeframes that the appropriate agreement must be executed and returned: • Letter of September 21, 1988 informing you of the public hearing, amount of the original and proposed reduced assessments, a copy of the required agreement to be executed and the deadline for the execution and submittal of that agreement. • Copy of the City Council minutes of October 6, 1988, where again it references the requirement to execute the related agreement and in absence thereof, the Council reaffirmed the original proposed assessment. •Copies of the Special Assessment Committee minutes of June 30, 1988, again referencing the original and proposed reduced assessments with the motion that the amount be reduced "if and only if" the appropriate agreements are executed. 3 THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Mr. and Mrs. Kelmer L. Bratland Page Two January 4, 1989 •Letter of September 21, 1987, informing you of the original final assessment hearing and the requirement to execute the appropriate agreement to receive the reduced assessment and the attached Notice of Special Assessment which identified the original amount with a footnote referencing the requirement to execute the appropriate agreement. • Copy of the Special Assessment Policy 86-3 stating that the reduction in assessment obligation is available "through the execution of the ... agreement". • Copy of the summary sheet of the final assessment roll for Project 467 which was presented at the final assessment hearing of October 6, 1988 identifying both the original amount of the assessment and the reduced amount with the footnote indicating the requirement to execute the appropriate agreements. Based on this information, it is hard to accept your contention that you are were not aware that the agreement had to be executed or that you were not given a copy of the appropriate agreement to execute or that you did not know when the agreement had to be returned by. Subsequently, the City had to assume that you wished to have the original assessment, as ratified by Council action on October 6, 1988, certified against your property. Because this assessment has now been certified against your property through the County records, any requests for reconsideration should be processed through the Finance Department to the attention of Mr. Gene VanOverbeke, Director of Finance/City Clerk. Sincerel , i i 20mas A. Colbert, P.E. Director of Public Works Enclosures cc: Gene VanOverbeke, Director of Finance/City Clerk TAC/jf MMISIT 1 SPACIAL ASSESSMENT POLICY 86-3 CITY OF RAGAN ASSESSMENT AGREEMENT ONDEVSLOPED/AGRICULTURAL ZONING PROJECT NO(S). e6 THIS AGREEMENT dated this 6th day of 4eevbet- V , the CITY OF 40 E~Mr (called City), and 198 between Kplmpr 1.. Rratland (called owner) of JOR9 WeScnrr gnarl , (address); WHEREAS, the City proposes to assess the 'following described premises in Dakota County, Minnesota, owned by Owner: (legal description) E 330 FT of W 660 FT of S 660 FT of W 1/2 of SW 1/4, SECTION 14, T 27, R 23 f for the following improvements pursuant to City Project(s) 450 & 467 Trunk Area Storm Sewer. Lateral Benefit From Trunk Water Main, Warnr Spryi a lateral Benefit From Storm Sewer & Streets WHEREAS, assessments would normally be based upon the total frontage area of said premises; and/or WHEREAS, the present use of said property is homestead for a single uses and WHEREAS, the highest and best use of the property may be at a different zoning, higher density or more intense use than presently exists; NOW, THEREFORE, upon consideration of the mutual covenants herein, the parties agree as follows: 1. The City agrees to assess said property for the Project and purposes described above at its present singular use, in accordance with Special Assessment Policy No. 86-3, 2. The Owner agrees for himself, his heirs, executors, administrators, successors, and assigns, that if the actual use of said property is changed in the future to a use or zoning category which is greater than its present use, the City may reassess or levy a supplemental assessment at such time based on the assessable units (frontage and/or area) postponed under this referenced project at the appropriate zoning classification assessment rates, according to City policy, in effect at such future time. T� 3. a. The Owner for himself, his heirs, executors, administrators, successors, and assigns waives any and all objections to the City's right to reassess the property in conjunction with the Project if the actual use and/or the zoning for the property is changed. Further, the Owner waives any and all objections to the present assessments agreed to herein and to the proceedings related thereto. b. By executing this Agreement, the Owner does not waive the burden of the City to establish the benefit received by the property under the Project at the time of the change in use or zoning. 4. The undersigned hereby agree that this agreement may be recorded with the Dakota County Recorder and that the Owner shall execute any and all documents necessary to implement the recording of this agreement including the delivery of the Owners Duplicate Certificate of Title to the affected lands if necessary. 5. The undersigned agrees that this agreement shall run with the affected land and binds the heirs, successors and assigns of such land. 6. The undersigned heirs, successors and assigns of such land, includes all of the person, firms or corporation that hold an interest in the assessed land described above, including the fee title owners, contract for deed vendees or vendors or holders of any other interest under contract for deed, option or otherwise. 7. Other conditions: The undersigned have read and understand the above agreement and hereby bind themselves to it in all respects. By: Its: CITY OF EAGAN: By: its: Mayor Attest: Its: Clerk APP: Public Works Department STATE OF MINNESOTA) ) ss. COUNTY OF ) On this bay of , 19_, before me a Notary Public within and for said County, personally appeared VICTOR L. ELLISON and E. J. VanOVERBEKE to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed in behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public STATE OF MINNESOTA ) ) ss. PERSONAL ACKNOWLEDGEMENT COUNTY OF QAYwt A _) On this (&Xb day of SeM%.sw. , 1989, before me a Nota y Public within and for said County, personally app ared j6La t,Li L klian �. L.i)s..d to me known to be the person described in and who executed the foregoing instrument and acknowledged that a� e7�eguted the same as •w free act and deed. 4No ary Public /�- MARILYN L Y!LER PFOU .� NOTARY PUBLICMINNESOTADAKOTAOUNTYMy Commission F& L 10 �7 Agenda Information Memo January 17, 1989 City Council Meeting 88-32. APPROVE AD FOR BIDS (WELL HOUSE O. Contract 88-32, Approve Plans/Authorize Advertisement for Bids (Well House No. 12 and Pumping Facilities) --Well No. 12 is currently being developed in Evergreen Park with completion anticipated in the Spring of 1989. This contract provides for the construction of the related Well House, Pumping Facilities and transmission mains necessary to put this Well in service by June 1, 1989. Because this Well is located within park property, considerable coordination in the design and location of this facility was performed with the Parks Commission and their staff. Notices for neighborhood meetings soliciting input regarding the location and design of this facility were made available with no attendance by any invited adjacent property owners. The design of this facility is in coordination with the park shelter buildings concept to better blend in with the park property and its related use. The consulting engineer or Director of Public Works will be available to answer any questions the Council may have regarding the design of this facility. ACTION TO BE CONSIDERED ON THIS ITEM: To approve specifications for Contract 88-32 (Well House No. Facilities) and authorize the advertisement for bid held at 10:30 a.m. on Thursday, February 16, 1989. the plans and 12 and Pumping opening to be Agenda Information Memo January 17, 1989 City Council Meeting DEFERRED COMPENSATION PLAN P. IDS Deferred Compensation Plan -Phe City of Eagan has allowed IDS to offer a deferred compensation plan to its employees since the early 1970'x. In the early 1980's it was determined that the plan was not in compliance with IRS regulations and through efforts of the City Attorney's office, specifically Dave Keller, efforts were made to make the necessary changes to the plan. The lack of experience with these plans coupled with the failure of IDS to cooperate in a meaningful manner made it unlikely that the City would ever be successful in getting the plan qualified using limited resources. The Director of Finance recommended that the City engage the services of the employee benefits section of the firm of Deloitte Haskins and Sells in January of 1988. Recognizing that other cities, mainly Shakopee and Chaska and the Shakopee utilities commission, were experiencing similar problems. The City of Eagan contacted those entities and shared in the total cost of $5,000 to address the compliance issue. Participation in the plan has been very limited over the years. Actually, two employees who are now retired participated, one existing employee has discontinued in favor of the ICMA plan and another employee in the Police Department is still participating. The Director of Finance and City Administrator are hopeful that there will be no additional requirements on the part of the City to justify or assure compliance with IRS regulations given the fact the City has no responsibility for updating the ICMA plan which has twenty participants or the newly offered state plan which has one participant. ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve the amended plan as approved by the IRS and a letter of ruling dated September 9, 1988 and direct the Mayor and City Clerk to execute the appropriate documents and 2) appoint a deferred compensation committee as defined within the plan. It would be appropriate that the City Council appoint the Mayor, City Attorney and City Clerk to the new committee as provided for in the plan being adopted. The deferred compensation plan participation agreement is quite lengthy and if any member of the City Council would like a copy feel free to contact this office and the document will be forwarded to you for review. SPECIAL NOTE: It would be the recommendation of the Director of Finance and City Administrator that in addition to this action that the City Council give consideration, not as a formal item at this time, to either endorse continued participation in this plan or direct the staff to research the feasibility of transferring all participants to other plans. As stated, there is only one '7 Agenda Information Memo January 17, 1989 City Council Meeting employee who is active and she has expressed opposition to this idea. It is important that the policy be set by the City Council as this IDS plan has the potential for continued high cost where there is no cost for either of the other two plans being offered. At the least, IDS or the employee should be responsible for any costs that may be incurred in the future. 6t) Agenda Information Memo January 17, 1989, City Council Meeting 1989 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS Each calendar year Organizational Business is considered at the second regular meeting during the month of January. Those items that require the specific action by the City Council include: A) Advisory Commission Appointments, B) Acting Mayor, C) Legal Newspaper, D) City Council Meetings and E) Standing Committee Appointments. A. ADVISORY COMMISSION APPOINTMENTS: There are eight (8) advisory commissions that provide recommendations to the City Council. Those commissions are as follows: Advisory Planning Commission Advisory Parks and Recreation Commission Special Assessment Committee Solid Waste Abatement Commission Airport Relations Commission Economic Development Commission Burnsville/Eagan Cable TV Commission Water Management Organization It was determined at the January 19, 1988, Organizational Meeting that the Solid Waste Abatement Commission would fulfill its specific task in 1989 and therefore, specific terms and new appointments would not be considered as a part of organizational business. There was also action taken in 1988 to amend the years of service on any given commission to a maximum of three (3) year terms with a maximum of nine years. It was also understood that the person could return to the same commission after a break of one year and again be eligible for nine years. With the exception of the joint Burnsville/Eagan Cable Commission, which is established by a set of joint bylaws and the Solid Waste Abatement Commission previously discussed, the remaining six (6) commissions all conform to a three (3) year, staggered term. The Advisory Parks and Recreation Commission was reduced from ten to seven plus one alternate. Advertisements were placed in the City-wide newsletter and local newspapers during the month of December indicating that vacancies on certain advisory commissions. Letters were received from over residents seeking either reappointment or appointment to an advisory commission. All residents including those currently serving on a commission were given notice and invited to participate in an interview with the City Council on January 10, 1989. With the exception of approximately four (4) persons, the remainder were available and did interview with the City Council. Agenda Information Memo January 17, 1989, City Council Meeting The method for appointing Commission members is to use a ballot offered and distributed by the City Administrator. For example, a ballot will be distributed to each member of the City Council for Advisory Planning Commission appointments. Since there are three (3) vacancies for three (3) year terms and one (1) vacancy for the one (1) year alternate term, the Council will vote for a number of candidates to fill those vacancies. It is suggested that the City Council either vote for three or possibly four, with the fourth person who receives at least a majority, becoming the alternate. In any event, the three year vacancies and alternate could be voted on separately. It is required by law that each City Councilmember initial their ballot and the City Administrator will act as the custodian of ballots announcing the votes for each commission appointment. A commission appointment does require a majority vote by the City Council. To assist the City Council in its decision-making, a map outlining the location of current members and those seeking appointment or reappointment are indicated on the attached map by commission. Also included is information outlining the years of service of existing members, and the attendance for those persons who are seeking reappointment to a certain commission. It was also the desire of the City Council to consider two (2) alternates to the Airport Relations Committee and a name change to the Water Quality Commission. The ballot distributed next Tuesday will call for two (2) alternates to the Airport Relations Committee. There has not been any additional thought given to a name change to the Water Quality Commission at this time but will be considered for City Council action in the near future. 1. Advisory Planning Commission --There are five appointments to be considered to the APC and they are as follows: the three-year terms of Doris Wilkins, Lori Trygg and Ron Voracek; the two- year term of Daniel Garry, who has resigned due to a conflict in his business and travel schedule; and the one-year alternate position of Mark Miller. Those applying to the Advisory Planning Commission are: Larry A. Alderks Donald F. Hoeft John P. Bodger Shawn Hunter Douglas H. Dahl Michael C. Rrikava Wendy Demaray Mark S. Miller (seeks reappointment) Dennis J. Gagnon Peter G. Smith John Gorman Lori Trygg (seeks reappointment) John G. Griggs Ronald R. Voracek (seeks reappmt) Doris Wilkins (seeks reappmt)* *According to policy adopted January 1988, Doris Wilkins would not be eligible for another consecutive term as a member of the Advisory Planning Commission. .,57-- Agenda Information Memo January 17, 1989, City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Advisory Planning Commission for five vacancies on the Commission as follows: three, 3 -year terms; one, 2 -year term; and one, 1 - year alternate term. 2. Advisory Parks and Recreation Commission --There are four appointments to be considered to the APRC and they are as follows: the three-year terms of George Kubik, Joanne Alt and Robert Porter and the one-year alternate position of Ted Billy. Those applying to the Advisory Parks and Recreation Commission are: Larry Alderks Luann Alderks Joanne Alt (seeks reappointment) Theodore Billy (seeks reappointment) Dennis J. Gagnon John T. Gorman Shawn Hunter Jack W. Johnson George Kubik (seeks reappointment) ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Advisory Parks & Recreation Commission for four vacancies on the Commission as follows: three, 3 -year terms and one, 1 -year alternate term. 3. Special Assessment Committee --There is one appointment to be considered to the Special Assessment Commission. It is the one- year position presently held by Terry Creegan. Mr. Creegan is willing to serve another term on the Special Assessment Committee if the vacancy is not filled by another interested resident. The following individuals have indicated they would serve where needed; however, only Doris Wilkins has applied specifically to Assessments: Larry Alderks Terry Creegan Shawn Hunter Doris Wilkins ACTION TO BE CONSIDERED ON THIS ITEM: To appoint a member to the Special Assessments Commission for one, 1 -year term. S3 Agenda Information Memo January 17, 1989, City Council Meeting 4. Airport Relations Commission --There are four appointments to be considered to the Airport Relations Commission and they are as follows: the three-year terms of W. Dustin Mirick and Stephen Rosenthal, the one-year term of Jeffrey Nietz (who resigned) and the one-year alternate position of Paul Pederson, who also resigned. Those applying to the Airport Relations Commission are: Larry Alderks Dennis J. Gagnon Shawn Hunter W. Dustin Mirick Stephen Rosenthal (seeks reappointment) (seeks reappointment) 5. Economic Development Commission --There are to be considered to the EDC and they are as year terms of Roger Hughes (Public), Candace Paul Krauss (Development). Those applying Development Commission are: Larry Alderks (classification not known) John P. Bodger (Media) John G. Griggs (Mechanical Engineer) Patrick D. Grinde (Banking) Gregory Hoffman (Development) Roger Hughes (Public) seeks reappointment Shawn Hunter (classification not known) Michael C. Krikava (Attorney) three appointments follows: the one - Garry (Media), and to the Economic ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Economic Development Commission for three vacancies on the Commission as follows: three, 1 -year terms --one in each of the following sectors: public, media and development sector. 7. Joint Burnsville/Eagan Cable Communications Commission -- There are three appointments to be considered to the Cable Commission and they are as follows: the two-year terms of Patrick T. O'Malley and Douglas Dahl (seeking appointment to the Advisory Planning Commission) and the one-year alternate position of Tony Swanson (does not seek reappointment). Those applying to the Joint Burnsville/Eagan Cable Communications Commission are: Larry Alderks Nick Choban Tarell A. Friedley Michael A. Guncheon Kenneth L. Hassler Shawn Hunter Patrick T. O'Malley (seeks reappointment) :5�� Agenda Information Memo January 17, 1989, City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Joint Burnsville/Eagan Cable Commission for three vacancies on that Commission as follows: two, 2 -year terms; and one, 1 -year alternate term. 8. Water Management Organization --There are two appointments to be considered to the Water Management Organization and they are as follows: the three-year term of Catherine Funk (resigned) and the one-year alternate position of Scott Merkley. Those applying to the Water Management Organization are: Larry Alderks John T. Gorman Shawn Hunter Michael Krikava Scott Merkley ACTION TO BE CONSIDERED ON THIS ITEM: To appoint members to the Water Management Organization for two vacancies in the organization as follows: one, 3 -year term; and one, 1 -year alternate term. 6;!5 Agenda Information Memo January 17, 1989 City Council Meeting ACTING MAYOR B. Acting Mayor --There is a statutory requirement for city code cities that a member of the city council be appointed as acting mayor. All council members are eligible for this appointment. The acting mayor presides in the absence of Mayor Ellison at City Council meetings and all other activities pertaining to the City of Eagan. Historically, the Mayor has made this appointment. ACTION TO BE CONSIDERED ON THIS ITEM: To appoint an acting mayor. LEGAL NEWSPAPER C. Legal Newspaper --It is a statutory requirement for the City to designate a newspaper as the official legal newspaper for the City. The statute specifically states that a city can only designate a legal newspaper of general circulation in the city as its official newspaper. During the year, published in the newspaper are such matters as required by law to be published and such other matters that the council may deem advisable and in the public interest to have published. Those items include, but are not limited to the following: city code amendments, annual financial statements, council proceedings, notice of elections, resolutions, regular and special meeting agendas. The City has received two (2) proposals. One from This Week Newspapers and the other from Minnesota Suburban Newspapers. The proposal submitted by This Week Newspapers did not provide a rate structure for legals and that information will be made available at the meeting on Tuesday by the City Administrator. The publication deadlines and actual distribution of This Week provides a better time line for submitting legal notices by the City Clerk's office. A specific recommendation will be made by the City Administrator at the meeting on Tuesday. Enclosed on pages through 0501 are copies of the proposals. ACTION TO BE CONSIDERED ON THIS ITEM: To approve retaining either This Week Newspapers or the Minnesota Suburban Newspapers as the City of Eagan's official legal newspaper. '� THISWEEK NEWSPAPERS DAKOTA COUNTY TRIBUNE, INC. December 13, 1988 City of Fagan P.O. Box 21199 Eagan, Minnesota 55121 To the Mayor and City Councilmembers: We would like once again to serve as the legal newspaper for the City of Fagan. As the leading publication in this area, we feel it's important to provide our readers with the cities legal notices in addition to the news stories, feature stories and photographs of local events that we offer each week. The Dakota County Tribune has been your official newspaper for many years, so readers and businesspersons are well-acquainted with where to find these important legal notices. We have also served as the legal newspaper for the cities of Apple Valley, Burnsville, Lakeville, Rosemount and Savage as well as the local school districts. Because we have been a legal newspaper for so many years, our staff is very experienced in helping the cities place their legal notices properly. As we have done in the past, legal notices and minutes would also be reprinted free of charge in Fagan Thisweek (12,135 copies distributed in Eagan) our total circulation newspaper. It is important to note that only Thisweek Newspapers are delivered by a professional delivery service in weather protected tubes and bags. If you have any questions, please feel free to call. IS. ely, J l(B. C it LI H. C y / Publisher (612) 8941111 P.O. Box 1439 1525 E. Highway 13 Burnsville, MN 55337 ig msn NNNESOTA SUBURBAN N1 Representing Sailor, Current, Sun Current and Post Publications Main Office 72M E89 Bush We Rd. Bbamington, MN 55435 8126-4700 1209 Fast Cliff Road Surrnville, MN 55337 612.8904456 464 Second Street Esei9or, MN 55331 612-474-0285 4921 Babcock Trail Inver Grove Heights, MN 55075 612-451{6139 December 13, 1988 City Council City of Eagan 3830 Pilot Knob Road Eagan, Mn. 55122 Dear Council Members: We would appreciate your designation of the Chronicle to be your official newspaper for the year 1989. The new rate structure for legals effective January 1, 1989 will be: 1 column width 53.7 cents per line - first insertion 29.9 cents per line - subsequent insertions This rate is based on our column width of 11.5 picas. We will provide, at no additional charge, two notarized affidavits on each of your publications. Additional notarized affidavits, on request, will be furnished at 35 cents each. All publications should reach this office by Wednesday a.m. preceding our Monday publication. However, we would appreciate receiving any large quantities of legals or any lengthy legals at an earlier time. In order to expedite our services to you, it is requested that you direct your publications to the attention of Meridel Hedblom, Legal Publications, 7831 East Bush Lake Road, Bloomington, Mn. 55435. We appreciate being considered as the official newspaper for the City of Eagan. Sincerely, M%INNES A S7- 7, NEWSPAPERS L.J. C ing Publi er IJC/mc Agenda Information Memo January 17, 1989 City Council Meeting CITY COUNCIL MEETINGS D. City Council Meetings --Each year the City Council must designate days and times specifically for the purpose of holding regular City Council meetings. In years past, the City has met on the first and third Tuesday of each month at 6:30 p.m. It is recommended that the same date and time be continued so as to not be confusing to the general public as to when City Council meetings are held. In addition, if the first and third Tuesdays of each month are so designated, it will be necessary to change three (3) dates due to the following reasons: 1) School districts #191, 196, and 197 school board elections will be held on the third Tuesday in May, May 16, 1989. It is recommended that the date of May 15, 1989 (Monday) be designated as a regular City Council meeting. 2) The July 4 holiday will also conflict and it is recommended that Wednesday, July 5, 1989 be designated as a regular City Council meeting. 3) The 1989 Municipal Election is scheduled for Tuesday, November 7, and it is recommended that Thursday, November 9 be scheduled for the first regular City Council meeting for the month of November. ACTION TO BE CONSIDERED ON THIS ITEM: To designate days and times for official City Council meetings. In addition, to designate alternate dates for the three conflicting meeting dates. STANDING COMMITTEE APPOINTMENTS E. Standing Committee Appointments --Standing committees of the City Council have been used sparingly in recent years to examine a specific topic or subject matter at the request and direction of the City Council. The standing committees consist of two (2) members of the City Council and can act only in an advisory capacity to the City Council as a whole. The sole purpose of the standing committee is fact finding. In some cases the standing committee may meet several times during a calendar year and in other cases may only meet once or merely provide telephone consultation to the City Administrator. Those standing committees appointed for 1988 consisted of the following: Finance Committee, Councilmembers Egan and McCrea; Public Works Committee, Councilmembers Wachter and Mayor Ellison; Personnel Committee, Councilmember McCrea and Gustafson and Special Assessment Committee, Councilmembers Egan and Gustafson. At the work session on January 10 there was some discussion regarding whether City Councilmembers should be redesignated as liaisons to various commissions of the City. There is no recommendation by the City Administrator. It may be more appropriate for the City Administrator to prepare a brief communication on behalf of the Mayor and Council to all Agenda DO Information Memo January 17, 1989 City Council Meeting commissions periodically and those department heads or the City Administrator who are responsible for staffing certain commissions would in turn provide a written correspondence to the City Council on a periodic basis. In any event, the main issue is improved communications. Historically, the Mayor has made the appointments to standing committees. ACTION TO BE CONSIDERED ON THIS ITEM: For Mayor Ellison to appoint Councilmembers to serve on various standing committees. Is Agenda Information Memo January 17, 1989, City Council Meeting DEVELOPMENT DISTRICT #2 FOR TRANSPORTATION IMPROVEMENTS A. Consideration of Development District #2 for Transportation Improvements in Northeast Eagan --A public hearing is scheduled to consider 1) a project area or what is described as Development District #2 for transportation improvements in northeast Eagan and 2) Tax Increment Financing District #1 for northeast Eagan off-site transportation improvements which is identified as Item B under Public Hearings. These two (2) public hearings are separated because in theory the City Council could approve A which allows for a project area but not approve B. Or approve B and also additional tax increment finance districts in the future if it so desired within Development District #2. For all practical purposes, the public hearing can be conducted for both items A and B at the same time. The City of Eagan was approached by Northwest Airlines approximately 18 months ago, indicating their desire to expand their world headquarters at their present location. Due to a regulation by the Minnesota Pollution Control Agency that requires the issuance of an Indirect Source Permit that is directly proportionate to development rights, Northwest Airlines was allocated a certain amount of square footage and corresponding parking spaces at the time they developed their first phases. The recent merger with Republic and the growth of the corporation has caused Northwest Airlines to consider additional expansion that will exceed development rights that were established with the aforementioned permit. In order to allow Northwest Airlines to continue with their long-range corporate plans and increased development rights, it is necessary to make certain transportation improvements to 494 and Dodd Road. The City of Eagan has authorized a transportation study and the results of that special study indicate that an additional interchange between Dodd Road and Delaware may be required on 494, improvements to Dodd Road and possibly other on and off ramp improvements to 35E and 494 located within the project area. These improvements could total in excess of $11.5 million according to a report by SEH. The City of Eagan has explored any and all revenue sources and methods for participating in the financing of off-site improvements to allow the corporate expansion and improve transportation opportunities for all of its industrial park. Tax increment financing appears to be the only viable source of funding. This source of funding will provide a contribution toward the total cost in the area of $1,500,000 to $2,000,000. The Minnesota Department of Transportation would be responsible Agenda Information Memo January 17, 1989, City Council Meeting through State and Federal funding sources to contribute the remainder of the financing of road improvements. A project team coordinated by the City Administrator and consisting of certain members of the City staff and consultants has been meeting on a weekly basis since October to review all the details that would allow this development district and tax increment financing district #1 to occur for the purpose of providing a funding source to offset the proposed road improvements. The City's fiscal consultant, Dave MacGillivray of Springsted, Inc., has prepared an executi a summary of those meetings and a copy if enclosed on page through for your review. Also enclosed for City Council consideration without page number is a project map and document entitled, "Northeast Eagan Development District No.2 and Tax increment Financing Plan and Development Program." As mentioned, the transportation study was also prepared and a copy of th t executive summary is enclosed on pages�7 through. The City Administrator and members of the consulting team will provide a brief presentation at the meeting on Tuesday. The City Administrator will contact each of the taxing jurisdictions that are impacted by the proposed tax increment financing and provide a report at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THIS ITEM: 1) Consider Development District #2 for transportation improvements in northeast Eagan by designating the project area as described on the enclosed map. SPRINGSTED PUBLIC FINANCE ADVISORS 85 East Seventh Place. Suite 100 Saint Paul. Minnesota 551012143 6122233000 Fax 6122233002 January 13, 1989 Mr. Thomas Hedges, Administrator Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 RE: Northeast Eagan Tax Increment District (NEE -TIF) Dear Mr. Hedges: As you directed, we have prepared this report to address three areas relating to the NEE -TIF District and the City Council's considerations following the public hearing to be held on January 17, 1989. The first area is a summary of the status of major topics relating to the District. The second area covers the salient points contained in the Development Program and the Tax Increment Financing Plan. The final area summarizes the immediate impact of these plans if the City Council should adopt them. The City project team has continued to meet on a weekly basis to address a variety of issues in order to be able to present complete and well -conceived plans for the City Council's consideration. Either as part of these weekly meetings or at special meetings, we have met with the City's traffic and engineering consultant, and representives of Northwest Airlines and Cray Research. As a general statement we believe a consensus now exists between the City and these landowners regarding the use of TIF in this particular case. The resulting TIF documents reflect the City Council's position on using TIF while still maintaining all funding options for the City. A. There are six major topics which the City project team has focused on since the last Council workshop. the Tax rion: uur principal objective has been to be able to present these twc TIF documents in a form that reflects the City's position on TIF and demonstrates the City's commitment to this project. Initially the expectation was to only be presenting the Development Program, and not the TIF Plan. NWA wanted the Development Progam in order to conduct its lobbying efforts at the legislature. Midway through the process, Cray came forward with requests to accelerate the development of its properties with major new construction occuring in the first quarter of 1989. Given the potential size of the project expenditures, a decision was made to preserve the City's funding options by including a portion of Cray's new development in a TIF district. Therefore, we drafted the TIF Plan, which is much more Indiana Office: Wisconsin Office: 251 North Illinois Street. Suite 1510 500 Elm Grove Road. Suhe 101 - -India napolls-Indiana 462041942 - -Elm Grove. Wisconsin -531220037- 3172373636 414.782.6222 Fax 3172373639 63 Fax 414 782 2904 City of Eagan, Minnesota January 13, 1989 Page 2 definitive and analytical than the Development,Program. That TIF Plan is also before the City Council on January 17, 1989. 2. Cray Letter of December 6, 1.989: Cray has definite corporate policy positions on its presence in a community and its willingness to be linked with public financing. From the various meetings with Cray at which time the project and the potential use of TIF were discussed, Cray decided that they had no objection to having one of their new facilities in a TIF District. Their decision was contingent upon agreement by the City and NWA of seven conditions stated in a Cray letter of December 6, 1988, a copy of which is enclosed. The City, Cray and NWA met and discussed these conditions and reached preliminary agreement on all seven points. A series of letters are to be forthcoming from the City and NWA to Cray addressing these seven considerations. These fetters are to be delivered to Cray by January 17, 1989. 3. Traffic Enineer's Re ort: On January 10, 1989, Glen Van Wormer of hort, Iliot 8, Hendrickson Lngineering (SEH) presented the basic conclusions of its traffic study to the City project team, Cray and NWA. An executive summary of the report should be contained in the agenda materials and Bob Byers of SEHwill make a presentation of the report at the January 17 meeting. 4. Planning Commission Review: On December 22, 1988, the City's Planning Commission reviewed drafts of the Development Program and TIF Plan. The Planning Commission found both documents to be in conformance with the Comprehensive Plan. 5. Lobbying Effort: The City project team is recommending the City put forth itsown lobbying effort in addition to, and coordinated with, the NWA lobbying. The lobbying effort would be under the direction of the City Administrator, with principal reliance on the City Attorney, with some assistance from Faegre and Benson, the City's bond counsel. NWA has been notified as to the City's intent to form its own lobbying team to work with NWA. Cray has also been notified of the City's lobbying effort, and we understand Cray will monitor the situation. 6. Metro Significance Study: Early on in the project the decision was made for the City to initiate a metro significance study rather than to react to a study initiated by another party. The City Community Development Director has made the initial contacts to begin this process. B. On January 17, 1989 the City Council will consider the adoption of a Development Program and a TIF Plan. There are numerous policy issues within each document; here we are concentrating on five. I. Project Area: The principal result of the Development Program is the designation of a Project Area. The Project Area defines parcels or sections of the City within which TIF revenues_can_be"spent"rat.her 4� City of Eagan, ,Minnesota January 13, 1989 Page 3 A than generated -- that designation is made in the TIF Plan. The proposed boundaries of the Project Area are shown in Appendix I of the Development Program. SEH will discuss as part of the traffic study why these boundaries are recommended. 2. TIF District and Anticipated Development: The TIF District defines parcels from which TIF revenues can potentially be generated. For a number of reasons it is advisable to keep the TIF District as small as possible. This TIF District would be an Economic Development District, the most restrictive type of district provided under the Statute. The proposed TIF District contains two properties, each the site of a new facility for NWA and Cray. A description of the new development in the District is contained in Table 2 of the TIF Plan, with a description of the TIF District itself contained in Exhibits D-1 (NWA) and D-2 (Cray). 3. Fiscal Disparities: The TIF Plan is consistent with the City policy of having TIF Districts make their own contributions to the fiscal disparities pool. 4. Sources and Uses of Funds: A project budget identifying revenues and expenditures can be found on page 7 of the TIF Plan. The total project expenditures are $16,652,625, of which gross TIF bond proceeds would fund $1,775,000, or approximately 10.7%. The calculation of the TIF revenue estimates is listed in Exhibit F. A full discussion of the funding options will be made at the January 17 meeting. 5. Impact on Other Taxing Jurisdictions: The establishment of a TIF District has the potential of affecting the financial position of other local taxing jurisdictions. The Statute requires that an estimate of this impact be contained in the TIF Plan. This estimate of the impact on the mill rates and property tax incomes of these jurisdictions is shown in Exhibit H. Immediate Impacts of Adoption of the Development Program and TIF Plan I. Financial: The City will be in a position to receive increment income from the two new structures to be constructed by Cray and NWA. Cray's 140,000 square foot building is to start construction in 1989 with completion in 1990. The City will not receive any increment income until July, 1991, and at that time the revenue will only relate to that portion of the construction completed in 1989. NWA's 34,000 square foot building is to be completed in 1992, so the City's first receipt of increment income will not occur until July, 1994. Apart from these future revenues, the City at present does not anticipate issuing any bonds nor initiating any other capital financing obligations in the short-term. 2. Legislative: With adoption of these documents, the City has demonstrated its willingness and commitment to assist in the 6-5 City of Eagan, Minnesota January 13, 1989 Page 4 construction of necessary improvements to facilitate development in Northeast Eagan. This demonstration of the City's commitment will be used by the City and NWA lobbyists to pursue financial participation by the State and federal governments. The ability to finance and construct the proposed transportation improvements depends largely on the success of this lobbying effort. There are numerous informational items and issues which have not been addressed in this report. We encourage the City to ask us any questions which it may have on this report as well as other related topics. Respectfully submitted, .�D �� C t.1\ %O -x, David N. Mac iG Ilivray Vice President mmr enclosures Executive Summary Dodd Road (TH-14'9) / Interstate 494 Traffic Study January 10, '1989 Prepared for City of Eagan by Short -Elliott -Hendrickson, Inc. =SEN BYGNN03 ■ ApC11R[R910LANNHR4 SHORT ELLIOTT.HENDRICKSON INC. In the Fall of 1988, the City of Eagan authorized the preparation of a traffic study to evaluate the future traffic operations in the vicinity of Dodd Road and I-494. This study was needed in order to address specific detailed concerns relating to developing properties in the area. The recently completed Comprehensive Transportation Plan identified the Dodd Road / I-494 area as a potential congestion "hot spot" based on the anticipated development trends from Eagan's and other community Comprehensive Land Use Plans. The Transportation Plan included specific development assumptions in the area and projected that without major improvements, the capacity of the streets in the vicinity would be three or four times over capacity. The anticipated level of roadway improvements required to handle these intensities were of too great a magnitude to evaluate during the completion of the Comprehensive Plan. Northwest Airlines, which is located in the southeast quadrant of the Dodd Road / I-494 interchange was also interested in modifying their development plans to accommodate additional development. During the summer of 1988 they commissioned a traffic study to review the impacts and possible mitigation which might be required. Northwest's study also anticipated traffic congestion problems. As part of a response to these concerns, the study recommended a number of travel demand management strategies to encourage car-pooling and to promote travel during off peak hours. This traffic study is a refinement to Eagan's Comprehensive Transportation Plan. This study was done independently from Northwest's traffic study but the results were compared at appropriate intermediate steps. The mitigation suggestions from Northwest's study were evaluated as part of the review of the general area. This detailed operation evaluation was required since the impacts from nearby developments combined with overall traffic growth patterns impact an area considerably larger than just the immediate vicinity of the Dodd Road / I-494 interchange. For example, any capacity improvements to Dodd Road must also be accompanied by improvements to the interchange and possibly to the interstate highway itself. The traffic from the developments adjacent to Dodd Road will impact distant interchanges and intersections along Lone Oak Road, I-494, I -35E, Trunk Highway 55, Dodd Road and others. The design process includes an integrated analysis to ensure the smooth flow of traffic from the site with good internal circulation roads, to an arterial road system to finally delivering traffic to the trunk highway system. All three roadway systems must coordinate and integrate to any design concepts used for Dodd Road and I-494. - - - - - (D V Dodd Road carries a considerable amount of traffic which does not originate in the immediate area. This high through traffic characteristic is a result of early design decisions which were made for I-494 and I -35E. No direct access is provided between Trunk Highway 55 and these highways so traffic must use Dodd Road as an intermediate connector. Today, many existing conflicts with railroads, structures and other design constraints preclude establishing any type of direct access between TH-55 and the interstate highways. Some inherent limitations exist in the Trunk Highway and County Road system which are somewhat distant from Dodd Road / I-494. This study assumes that these design constraints can be resolved with the affected agencies in coordination with the improvements suggested by this study. STUDY PROCESS The work program of the study was established to perform the following tasks: - Review the Land Use assumptions by area developers and compare to the Comprehensive Transportation Plan - Review the traffic distribution patterns, available routes, alternate routes and the proposed internal street systems - Review Northwest's traffic study (The Lone Oak Travel Demand Management Plan) in terms of its assumptions for land use, traffic generation and the potential of travel demand management strategies - Examine long range conceptual changes to the major street and highway system to accommodate the projected traffic volumes - Calculate the capacity of the specific intersections throughout the area while examining alternative routes for traffic desiring to use over -capacity intersections The remainder of the executive summary discusses the findings from the completion of these work tasks. - - _ -- — - 3-- - -. — �q LAND USE PATTERNS The Eagan Comprehensive Plan closely follows the land use assumptions which were presented in the Lone Oak Travel Demand Management Plan which was prepared to Northwest Airlines by BRW, Inc. (June 1988). The Eagan Plan's assumptions were updated last summer after completion of the Lone Oak Plan. Further detailed information was presented by BRW in August which clarified the land use intensities and identified the full amount of ultimate development anticipated by Northwest Airlines, Wachovia and Cray. The Lone Oak Plan analyzed a time period up to the year 2005 consistent with the original requirements of the EIS. The Eagan Comprehensive Plan extends to year 2010 as part of the 20 year planning horizon. Additional ultimate development of 150,000 sq -ft for Wachovia and 290,000 sq -ft for Cray Re- search which are anticipated to occur between year 2005 and 2010 in the Lone Oak Plan were not included in the Com- prehensive Plan. Conversely, the Lone Oak Plan did not in- clude future development anticipated on the 110 acres east of Northwest Airlines (Cole property). The Eagan Plan refinements now reflect the anticipated ultimate development for this area. The year 2010 forecast year was used for study purposes since many of the roadway improvements will have useful design lifetimes extending well past the early 2000's. TRAFFIC DISTRIBUTION The trip distribution patterns predicted by the Eagan Comprehensive Plan were compared to the assumptions of the Lone Oak Plan and found to be in fairly close agreement. The area of greatest deviation appears to be some differences between the assumed distribution of traffic to and from the north. The Eagan Plan puts more emphasis on the use of I -35E while the Lone Oak Plan assumed that Dodd Road would carry the highest proportion of traffic to the north. Initially no modifications were recommended even though it was recognized that traffic will tend to divert to the route which experiences the least amount of congestion. Alternate routes were reviewed although the options are limited. The use of Lone Oak Road is anticipated to increase. Diversion to the west may be limited since the Eagan Plan projects considerable congestion at the interchange of Lone Oak Road with I -35E. Travel to the east to LaFayette Freeway (Trunk Highway 3) will be smoother especially if Dakota County pursues their plans to upgrade Lone Oak Road. Other routes such as Delaware Avenue (CSAH- 63) to TH-110 or Trunk Highway 55 to Mendota Heights Road (to I-494 via Pilot Knob Road) appear to have less potential for use due to the curcuity involved. IN The potential diversion of northbound TH-55 traffic to LaFayette Freeway for access to I-494 west rather than using Dodd Road was also reviewed. While increasing congestion on Dodd Road could encourage some diversion, it was anticipated that the Dodd Road connection would continue to be the primary travel route used. TRAVEL DEMAND MANAGEMENT The assumptions of the Lone Oak Plan for the effectiveness of travel demand reduction strategies were reviewed and compared to similar experiences across the country. The review found that reductions of up to 20 percent could be attributed to staggered work hours (similar to the Lone Oak Plan's assumptions). However even for aggressive programs, ridesharing and transit strategies were found to be generally lower in effectiveness than the Lone Oak Plan's assumptions and a reduction of 10 percent for this factor was recommended. The anticipated trip generation for the development in Traffic Analysis Zones 74 & 75 which include the Northwest site were then calculated to be: AM Peak PM Peak ADT ------- ------- Eagan Plan (Refined) 6,505 11,127 88,459 No TDM Applied Adjust for - 492 - 882 - 6,628 Ridesharing & Transit Adjust for - 954 - 1,633 0 Staggered Work Hours Estimated Generation 5,059 8,612 81,831 With TDM Strategies The reductions are consistent with those anticipated by the Lone Oak Study, however the total volumes are higher since other ultimate development is included in the Eagan Comprehensive Plan. These volumes were then used as the base figures to use for the roadway operations evaluations. -- — - -5 7r ROADWAY CONCEPTS A number of concepts were reviewed regarding their potential to accommodate the projected future traffic volumes. These concepts included: - Improvements to Dodd Road - Additional I-494 ramps - A new I-494 interchange Some specific concepts presented in the Lone Oak Plan were also reviewed. These included the construction of an interchange for exclusive High Occupancy Vehicle (HOV) use and additional ramp additions to the interchange at Dodd Road. The HOV interchange concept was found to produce little relief to the area since the volume of vehicles which could use the interchange would be relatively small. Also there were some design limitations and undesirable weaving maneuvers which would be introduced by the interchange potentially introducing operational hazards to I-494 traffic. The ramp modifications suggested by the Lone Oak Plan were also found to be unfeasible when traffic volumes and required weaving distances were reviewed in more detail. The capacity analysis found that Dodd Road would require major upgrading regardless of other improvements which would be pursued. Essentially three through lanes would have to exist between TH-55 and I-494 with a 4 or 5 lane section between I-494 and TH-110. The widening of Dodd Road would require expanding the bridge across I-494 to accommodate 8 traffic lanes. Some intersections on Dodd Road would require dual left turn lanes and additional right turn lanes. Without other improvements, these upgrade efforts would still not produce enough additional capacity to handle the projected demands. The addition of a ramp from I -35E northbound which would parallel I-494 and directly tie to Dodd Road at Northwest Parkway was found to have considerable potential by provid- ing direct access to the Northwest Airlines site. Approximately 700 trips which would have to turn left at the south ramps to go south would be converted to through and right turns with a direct ramp connection. An additional interchange on I-494 east of Dodd Road and west of Delaware Avenue would greatly assist in getting traffic to flow smoother in the area. This interchange could connect to an internal roadway system serving the Northwest property or it could ultimately tie into Delaware 7z, Avenue. The interchange would provide considerable relief to Dodd Road by diverting about 40 percent of the traffic from Traffic Analysis Zones 74 and 75. With all improvements in place including the I-494 ramps, upgraded Dodd Road and new I-494 interchange, much of the travel demand can be accommodated. Intersections on Dodd Road would be about at capacity during the peak hours. An analysis of the weaving maneuvers on I-494 shows that the highway can not accommodate all of the increase in traffic. other design alternatives using combinations of collector - distributor ramps, grade separation and other improvements were considered but found to be unfeasible or prohibitively expensive. The design concepts still require further detailed refinement and operational analysis to ensure that the improvements will function together as a system. Lane arrangements, turn lane storage and geometric improvements need to be evaluated to ensure that the traffic flow can be realistically accommodated regardless of the textbook theory. Traffic progression through the numerous signalized intersections must be reviewed to verify that a reasonable amount of coordination can be achieved. SUMMARY Much of the anticipated future development traffic can be accommodated by providing major roadway improvements com- bined with aggressive local efforts of travel demand manage- ment. Refinements to the concepts are needed to address overall roadway operations and to identify if the projected capacity shortfall can be mitigated or if land use inten- sities in the area should be reviewed for possible reduc- tions. -- - -7 - - - 75 Agenda Information Memo January 17, 1989, City Council Meeting DISTRICT #1/NORTHEAST EAGAN B. Consideration of Tax Increment Financing District #1, Northeast Eagan for Off -Site Transportation Improvements --There is no additional background information required for this item. Please refer to Item A. entitled, "Consideration of Development District #2 for Transportation Improvements in Northeast Eagan." If the City Council approved the preceding item, it is then appropriate to consider the Tax Increment Finance District #1, which is the specific approval of a tax increment district within the project area. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny Tax Increment Financing District #1 for northeast Eagan off-site transportation improvements. Agenda Information. Memo January 17, 1989 City Council Mee'cing PROJECT 557, MALLARD PARK 3RD ADDITION (STREETLIGHTS C. Project 557, Mallard Park 3rd Addition (Streetlights) -- During the Fall of 1988, a petition was submitted requesting the installation of streetlights on Drake Drive. Upon receipt of that petition, the Council authorized the preparation of the feasibility report for presentation at a formal public hearing. This particular single family residential neighborhood was developed prior to the City's streetlight policy requiring the installation of streetlights in all new subdivisions. Subsequently, the City has received petitions for the installation of streetlights on a singular street by street basis. This recent petition is the last in a progression of desires by the new residents to have streetlights installed as the subdivision builds out. Based on the past history and the apparent desires of new residents, the staff decided to expand the scope of this project to include all remaining streetlights within t.11is particular residential neighborhood. Enclosed on pages through is a copy of the feasibility report discussing the propo6ed improvements. All notices have been published in legal newspapers and sent to all potentially affected property owners informing them of this public hearing. The Director of Public Works will present the issues associated with this proposed project and will be available to answer any questions that may arise. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 557 (Mallard Park 3rd Addition - Streetlights) and, if approved, authorize their installation through Dakota Electric Association. Report For STREET & UTIUTY IMPROVEMENTS FOR S1BLEY HILLS DRIVE & SKYLINE ROAD Eagan, Minnesota City Project Noo 543R January, 1989 Comm. No,.- 421 1 Orr tip% Schelen Mayeron & As-seciates—Inc. Engineers ■ Surveyors ■ Planners 76 CITY OF EAGAN, MINNESOTA PUBLIC WORKS DEPARTMENT FEASIBILITY REPORT FOR STREET LIGHTING - PROJECT NO. 557 MALLARD PARK 3RD ADDITION, JOHNNY CAKE RIDGE ROAD WOODGATE LANE NORTH CANVASBACK LANE NESTLING CIRCLE TEAL COVE WOOD DUCK CIRCLE DECEMBER 13, 1988 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. 'rnomas A. Colb rt, P.E. Registration Number 12049 PRELIMINARY REPORT ON STREET LIGHTING PROJECT NO. 557 EAGAN, MINNESOTA DECEMBER 13, 1988 SCOPE: This project covers the installation of street lights to serve Mallard Park 3rd Addition and the surrounding parcels in the NW 1/4 of Section 28 and the NE 1/4 of Section 29, Eagan. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accordance with the City's policy on the installation of street lights in residential areas. It can best be accomplished as outlined herein and not as a part of any other project. DISCUSSION: Residents on Nestling Circle have petitioned for the installation of street lights. This report proposes that street lights be installed for the remainder of the Addition that has not been serviced with street lights. There would be 51 lots in the addition and 3 unplatted parcels that would benefit from the street lights. This area was developed before the City of Eagan adopted a comprehensive street lighting policy. Since the enactment of this policy, all new additions have been required to install street lights. The above-mentioned policy also has a provision enabling older additions to petition for street lights. Under this provision, the cost of street light installation is assessed against the benefitted lots and the energy charge is paid quarterly by the residents along with their water and sewer bill. The energy needs for Mallard Park 3rd Addition are serviced by Dakota Electric Association, and they offer the type of street lighting poles, lighting fixtures and the necessary maintenance service required'by the City for residential street lighting in accordance with the City of Eagan's street lighting policy. It is proposed to have eleven street lights installed. ORNAMENTAL STREET LIGHTS: These eleven street lights would be the standard ornamental design with 100 watt high pressure sodium luminaire mounted on standard poles proposed to be installed by Dakota Electric Association. COST ESTIMATE: The following cost estimate includes the cost of construction, administration, legal and other related project costs. 11 ea 100 w ornamental high pressure sodium @$500.00 $5,500.00 5% contingency factor 275.00 15% administration cost 825.00 TOTAL $6,600.00 Installation Assessments Cost $6,600.00 Revenue $6,600.00 ASSESSMENTS: Assessments are proposed to be levied on a per lot basis as is the current city policy. The unplatted parcels would be assessed for the number of equivalent lots along their frontage with Mallard Park 3rd Addition. The equivalent lot size of 100 feet was applied to these parcels, with a 200' credit for future streets given to parcel 012-29. Estimated assessments are as follows: Estimated Assessment $85.71/lot Energy Charge to be billed $ 2.75/lot/quarter Assessments would be spread over three years at 9.0% interest. PROJECT SCHEDULE: The following is the proposed schedule to be followed for this project assuming favorable action by the Council. PROJECT SCHEDULE Present Feasibility Report December 6, 1988 Public Hearing January 17, 1989 Approve Plans & Specs February, 1989 Construction Completed May, 1989 Final Assessment Hearing June, 1989 First Payment due with taxes May, 1990 PRELIMINARY ASSESSMENT ROLL PROJECT 557 MALLARD PARK 3RD ADDITION, JOHNNY CAKE RIDGE ROAD WOODGATE LANE NORTH CANVASBACK LANE NESTLING CIRCLE TEAL COVE WOOD DUCK CIRCLE Parcel Description Assessment Mallard Park 3rd Addition Lots 1-11, Block 1 $85.71/lot Lots 17-56, Block 2 $85.71/lot NW 1/4, Section 28 012-29 (16 lot equivalent) $1,371.36 NE 1/4, Section 29 011-02 (7 lot equivalent) $ 599.97 011-04 (3 lot equivalent) 257.13 $6,599.67 f' 3 H b h h N 0 Jj { n • •: W :• •:moi it N:• •• r tt P ..I m• . y •Y :O ,y: •+�F 2 t a•' s 4/ k•� O N1 •:I t 1 Q aim 1 ••:�::m:+' •. .: •:n::: ;:J"'`'::i�''::i::: :.••'�'!:'Zf•'.• v �• a 11NN110r ...moi Cry �r:rr o :: \ i! p:'.'• . ' a g J 1;::j}� ;i�:•:r i:Si:::r: i:,- � : :�:::i�.•:ii;�::i'�'+'::�':• ...... •1;:+i�:: �... • Qi F— [i':�:':::�.i:•�::;�.y};;:::y:; ::}: J •??.gym :•::. •:; ::.tR::• :7 .- :.. W *.: :.i%�{+••:iii^`:?`i`i'.• , F•+rfsY`7;{�'}'•i:r}���j � �i 'F 0 : �`,1•Q:. .y � ,y n , .... .. ... :►gym ./'�•': / W W t:�r;::i:?;it::;::ji:;:'i;:`i+i:r:.::y:t;:. :;::^^.iii':;• • N/'"" Y a. ' lj•[f� it Y IK i Agenda Information Memo January 17, 1989 City Council Meeting PROJECT HILLS DRIVE (STREETS & D. Project 543R, Skyline Road/Sibley Hills Drive (Streets & Utilities) --On October 6, 1988, a public hearing was held to discuss the proposed improvements to Sibley Hills Drive providing access to the proposed Prettyman Heights and Ridge Haven developments located adjacent to Zender and Treffle Acres. As a result of that public hearing, the Council directed the feasibility report to be revised and expanded to incorporate the proposed improvements associated with upgrading Skyline Road easterly towards Pilot Knob Road as a part of this same project. Also, the staff was directed to investigate various creative methods of allocating the assessable costs associated with this project to the benefitted properties. Various alternative special assessments rolls were prepared and reviewed with the City Attorney's office and City Council. The result is the special assessment roll within the feasibility report presented on page On January 4th, a neighborhood meeting was held for all residents proposed to be affected by this project. Enclosed on pages �— through /// is a summary of the issues and answers discussed at that meeting. Enclosed on pages/4-196 are letters from various residents voicing their concerns atrout-this project. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of the public hearing to be held on January 17th. The consulting engineers and staff involved with the preparation of this project's report will be presenting the information and will be available to further discuss any concerns that may arise during this public hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 543R, Skyline Road and Sibley Hills Drive (Streets and Utilities) and if approved, authorize the preparation of detailed plans and specifications along with the acquisition of all necessary easements through condemnation if necessary. /07 MEMO TO: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS FROM: MICHAEL P. FOERTSCH, ASSISTANT CITY ENGINEER DATE: JANUARY 12, 1989 SUBJECT: JANUARY 4, 1989 - NEIGHBORHOOD MEETING PROJECT 543R - SIBLEY HILLS DRIVE/SKYLINE ROAD For your information, below is a list of the residents affected by the Project 543R who attended the January 4th neighborhood meeting. Howard F. Carlson 1474 Skyline Road Julie Kurhajetz 2850 Sibley Hills Drive Joe Kurhajetz 2850 Sibley Hills Drive Eleanor E. Weber 2870 Sibley Hills Drive Mack L. Salisbury 1470 Skyline Road Mary Lou O'Hearn 2888 Sibley Hills Drive Don O'Hearn 2888 Sibley Hills Drive Carol Glewwe 2886 Sibley Hills Drive Carl Glewwe 2886 Sibley Hills Drive Dick Faichinger 613 W. 6th, Hastings Bill Davidek 1436 Skyline Road Audre Wigley 1450 Skyline Road L. Wigley 1450 Skyline Road Steve Gallagher 1574 Rustic Hills Drive Al Bachel 1485 Lone Oak Road Don Prettyman 1480 Skyline Road Lorraine Goers 3509 Federal Drive Phil & Valerie Heller 1475 Skyline Road Gurlyn Oldre 2882 Sibley Hills Drive Steve Ramsey Ridgehaven Peter Knaeble Ron Kruger & Assoc. Arnold Pesses Edina Realty Don & Rose Vimr 1461 Skyline Road Bob Murray 2852 Sibley Hills Drive Marilyn Murray 2852 Sibley Hills Drive Elaine Greer 1428 Skyline Road Mark Thomas. 1569 Rustic Hills Marvin Post 2858 Sibley Hills Drive Patricia A. Bader 2860 Sibley Hills Drive Gene Bader 2860 Sibley Hills Drive Randy Buffie 1562 Rustic Hills Drive Marilyn Wooley 1505 Lone Oak Road Irene Anderson 1565 Rustic Hills Drive Richard Glass 1570 Rustic Hills Drive Joanne Lindman 2854 Sibley Hills Drive Norman Lindman 2854 Sibley Hills Drive Carol Hill 2880 Sibley Hills Drive Richard McGrew 2910 Sibley Highway Also, attached is a map of the project area noting the residents identified in the attached list. The residents identified the following concerns: * Access to Lone Oak Road instead of Skyline Road Staff Response - Access to Lone Oak Road was pursued with the County. A proposed roadway connection to Lone Oak was not acceptable based on the existing geometrics of the roadway. The County would consider a connection opposite Pine Ridge Drive. The issue was not pursued any further because there is no public right of way connecting Auge Road to Lone Oak Road. * The improvements are of no benefit to property because of lack of desire to subdivide or develop property at this time. Staff Response - The proposed improvements provide the opportunity for development. * What is the City contributing to cost of improvements? Staff Response - The City's share of the improvements includes the cost share Of the project associated with the park property (Highview Park). Typically these costs are not the responsibility of the City. * Proposed assessments exceed benefit received from improvement. Staff Response - The City by State Statute cannot impose assessments to property which exceed the benefit received from the improvements. * Residents are concerned that they are paying for improvements which only benefit proposed Prettyman Heights and Ridge Haven. Staff Response - Improved roadway and utility services benefit all the properties. Typically properties adjacent to roadway improvements are responsible for all costs to upgrade the roadway. The project proposes two methods of cost sharing by all properties in the project area, front footage and area. * Residents tried to bring MAC and proposed expansion of airport into the discussions and commented on property devaluation because of the airport. Staff Response - I could not address this because of my lack of knowledge on the subject. * Concerned with geometrics of frontage road off T.H. #13 and school bus maneuvering. Staff Response - The existing geometrics would be improved to accommodate bus and emergency vehicle traffic. * Fixed income residents and financial burden of improvements to property. Staff Response - I could not comment on this issue any further than that financial issues such sa this are referred to the Special Assessment Committee for review and comment to the City Council. * When is Lone Oak Road to be upgraded? Staff Response - The County Five Year CIP for 1989-1993 does not show improvements to Lone Oak Road west of Pilot Knob Road. * Has the City done appraisals of property to justify proposed assessments? Staff Response - The neighborhood group was informed that an appraiser would review the project. The concerns identified by the residents are fairly straight forward' and typical of improvements proposed to "existing" residential areas. As you are aware of, Jim Sheldon has been in contact with Ray Connolly to review the project as it relates to increases in property values. To date, the City has received a number of written objections to the project. Copies are attached for your information. Assistant City Engineer Attachments MPF/jf FEASIBILITY REPORT AND ESTIMATE OF COST STREET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD PROJECT NO. 543R EAGAN, MINNESOTA I PREPARED BY: ORR-SCHELEN-MAYERON & ASSOCIATES, INC. CONSULTING ENGINEERS -.SURVEYORS - PLANNERS 2021 EAST HENNEPIN AVENUE MINNEAPOLIS, MINNESOTA 55413 OSM COMM. NO. 4211 77 January 4, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Feasibility Report and Estimate of Cost Covering Street and Utility Improvements For Sibley Hills Drive and Skyline Road Project No. 543R Eagan, Minnesota OSM Commission No. 4211 Dear Mayor and Council: Transmitted herewith is a feasibility report covering street and utility improvements for Sibley Hills Drive and Skyline Road. We would be happy to discuss this report with all interested parties at your convenience. Please give us a call if you have any questions. Sincerely, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Peter R. Willenbring, P.E. RDF:mlj Attachment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Peter R. Willenbring, P.E. Date: January 4, 1989 Reg. No. 15998 Approved by: epartment o is Wo ks Date:lt�n. 79 TABLE .OF CONTENTS DESCRIPTION PAGE NO. TITLE PAGE COVER LETTER/CERTIFICATION TABLE :OF CONTENTS I. SCOPE 1 II. DESCRIPTION 1 III. RIGHT=OF-.WAY AND EASEMENT 5 IV. COST ESTIMATES 6 V. ASSESSABLE AREAS 6 VI. ASSESSMENTS 7 VII. PROJECT SCHEDULE VIII. APPENDIX A IX:. APPENDIX B X. SUMMARY - PRELIMINARY ASSESSMENT ROLL. XI. FIGURES 1 - 5 79 FEASIBILITY REPORT AND ESTIMATE OF COST STREET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD PROJECT NO. 543R EAGAN, MINNESOTA I. SCOPE This report outlines various aspects of a project to provide street and utility improvements for Sibley Hills Drive and Skyline Road. Street improvements are proposed to the Highway 13 frontage road from the north entrance of Highway 13 to Rustic Hills Drive, and to Sibley Hills Drive from the frontage road to Auge Road. The project will also include street improvements for Skyline Road from Oster Addition to Auge Road. It is also proposed that the north -south portion of Sibley Hills Drive have its street name changed to Sibley Hills Court as shown on the attached figures. The areas affected by the street improvements are shown on Figure 5. Sanitary sewer will be installed on Sibley Hills Drive from Sibley Hills Court easterly to serve the unplatted property east of Post Addition No. 2 and adjacent property. Sanitary sewer will also be installed on Skyline Road from Auge Road to the westerly line of Oster Addition, to serve the abutting properties. This sanitary sewer line is relying on the proposed Prettyman Heights development to complete the connection to an existing manhole on the east edge of the Rustic Hills Subdivision. The areas affected by the sanitary sewer construction are shown on Figure 3. Watermain will be extended out of the intersection of Sibley Hills Drive and Sibley Hills Court for future extension into the proposed Ridgehaven Addition and the easterly portion of Lot 6, Post Addition No. 2. Watermain will also be installed on Skyline Road from Auge Road to the westerly line of Oster Addition, to serve the abutting properties. The watermain in Auge Road will be provided as a part of the proposed Prettyman Heights development and will connect to an existing watermain stub located at the southwest edge of proposed Prettyman Heights. The areas affected by the watermain construction are shown on Figure 4. Figure 1 shows the affected properties of these improvements. Figure 2 shows a possible subdivision of lots. II. DESCRIPTION A. SANITARY SEWER: An existing sanitary sewer manhole is located at the inter- section of Sibley Hills Drive and Sibley Hills Court. This line has sufficient depth and capacity to serve the westerly portion of Parcel 011-77 (approximately 3.3 acres), the proposed Prettyman Heights subdivision, and the lots along Skyline Drive. The proposed Prettyman Heights is proposed to obtain service from an existing manhole located on the east edge of the Rustic Hills Subdivision. This line can effectively serve proposed Prettyman Heights and the lots along Skyline Road, but does not have enough depth to serve the west portion of Parcel 011-77. Therefore, the best alternative is to extend the Sibley Hills Drive line to the west portion of Parcel 011-77, and to provide sanitary sewer service to proposed Prettyman Heights and Skyline Road from Rustic Hills. Therefore, this project will include the extension of sanitary sewer from the intersection of Sibley Hills Drive and Sibley Hills Court to the west portion of Parcel 011-77. An 8" line will be stubbed to the north edge of the street right-of-way to serve this parcel. Additionally, a 4" sewer service will be placed at the east end of Lot 6, Post Addition No. 2, to provide for a possible future lot split. The proposed Ridgehaven Subdivision is planned to connect to the existing MWCC 36" interceptor sewer line located along Highway 13. Proposed Ridgehaven is not able to connect to the Sibley Hills Drive line due to depth restrictions within the subdivision. The connection to the MWCC-interceptor line should be installed before the frontage road street improvements are completed. Additionally, the connection to the MWCC line is subject to review and approval by the MWCC. An 8" sanitary sewer will be installed on Skyline Road to serve the abutting property. This sewer will commence from the west property line of Oster Addition and extend west to Auge Road where it will connect to the sanitary sewer line proposed to be installed with the Prettyman Heights development. As a result, a portion of the Prettyman Heights sanitary sewer must be constructed prior to the proposed Skyline Road sanitary sewer construction. B. WATERMAIN: Existing watermain stubs are located at the intersection of Sibley Hills Drive and Sibley Hills Court, at the west edge of Oster Addition, and also along the southwest edge of proposed Prettyman Heights. Due to conflicting pressure zones, a looped connection of the Sibley Hills Drive and Prettyman Heights stubs would require pressure reducing stations at both connections. Therefore, the stub along the southwest edge of proposed Prettyman Heights will be utilized along with the stub at the west edge of Oster Addition for the water supply for proposed Prettyman Heights, Parcel 011-77, and the parcels along Skyline Road. The proposed water main in the proposed Auge Road will be stubbed into Parcel 011-77 and will serve Parcel 012-77. Eventually, the line stubbed into Parcel 011-77 will be extended down Sibley Hills Drive to the west edge of Parcel 011-77 and be dead ended with a hydrant. The watermain construction for this project will consist of construction of two individual systems. First, an 8" water line will be constructed along Skyline Road from an existing stub on the west edge of Oster Addition to the stub from Prettyman Heights in the proposed Auge Road. Second, the existing 8" watermain stub at the intersection of Sibley Hills Drive and Sibley Hills Court will be utilized for the following: A 6" stub will be extended to the proposed Ridgehaven Subdivision from the Sibley Hills Drive line. Additionally, a 2" water service will be constructed to just inside the Sibley Hills Drive street right-of-way for eventual extension to the East Half of Lot 6, Post Addition No. 2, in case of a future lot split. C. STREET AND STORM SEWER IMPROVEMENTS: The existing access to Post Addition No. 1, Post Addition No. 2, proposed Ridgehaven, parcel numbers 011-77, 012-77 and 020-56, and the proposed Prettyman Heights, is an 18' wide rural section bituminous frontage road off State Highway 13. This frontage road currently has two accesses onto Highway 13 and is connected to Sibley Hills Drive and Rustic Hills Drive. The frontage road is located within MnDOT right-of-way and is therefore under their jurisdiction. After several discussions with Dick Elasky, MnDOT District 9, it was determined that the only method of State funding for the project would involve a right-of-way turn back program. However, an agreement on how much funding the State will provide can not be determined until July 1989. Therefore, the assessments reflect the total construction cost of the project. If the state does participate in the cost of the project, the assessed areas could receive an assessment credit. As a condition of cost participation in this agreement, the State would require that no additional access be provided from this area onto Highway 13, and that one of the existing frontage road accesses be eliminated. Street improvements, along the frontage road from the north entrance to Highway 13 to Rustic Hills Drive and along Sibley Hills Drive from the frontage road to the intersection of Sibley Hills Court and Sibley Hills Drive, will be included as part of this project. It is proposed that the south entrance to Highway 13 be eliminated with this project. This determination has been made based on findings that close to a 10% grade must be negotiated to utilize the south access, compared with a 7% grade on the north access. Additionally, a right turn lane and left turn bypass lane presently exist for the north access and do not exist for the south access. The street improvements will include concrete curb and gutter on both sides of the frontage road and on the south side of Sibley Hills Drive. The existing curb on the north side of Sibley Hills Drive will be salvaged depending on its condition. New construction, bituminous patching and overlays will be incorporated for completion of an adequate roadway to City standards. In addition to the curb, the frontage road will be widened to a 32' face-to-face street section. The only existing storm sewer in the immediate area is located within the Rustic Hills Subdivision. The outlet for this storm sewer is a 21" flared end section which flows southwesterly into the Highway 13 road ditch. Proposed Prettyman Heights is also proposing to direct the storm water runoff from their site into the Rustic Hills storm sewer network. The proposed Ridgehaven Subdivision also intends to use the Highway 13 road ditch for storm drainage after development. Currently, storm drainage along Sibley Hills Drive is transferred via ditch and CMP culverts to both the north and south and into the road ditch on the west side of Highway 13. The improvement of Sibley Hills Drive and the MnDOT frontage road will require the installation of storm sewer to accommodate the additional runoff. This storm network will include the proposed Ridgehaven runoff and will discharge into the Highway 13 road ditch along with the Rustic Hills storm network. The runoff from this area will flow into the ditch and then through an existing 36" CMP culverts underneath Highway 13. The storm water then travels by overland flow to the Minnesota River. The City of Eagan Comprehensive Storm Sewer Plan of 1984 shows a 36" R.C.P. storm sewer line capturing the storm drainage from the referenced areas and then conveying the storm water to the Minnesota River. After a complete evaluation, we have determined that the trunk storm line is not required at this time. However, at which time the City wishes to pursue installing the trunk line, MnDOT will participate in funding a portion of the cost based on its proportion of storm water runoff. The street improvements of Sibley Hills Drive from the intersection of Sibley Hills Drive and Sibley Hills Court to proposed Auge Road will also be included in this project. The most feasible connection route consists of extending Sibley Hills Drive directly to the east and connecting to Auge Road with a 90 degree corner. This route provides a direct line through Parcel 011-77, which minimizes the amount of street right-of-way acquisition required. The property owners have verbally concurred that this would be the most feasible roadway alignment. It should be noted that several lots in proposed Prettyman Heights and Ridgehaven will have double street access due to the proposed alignment. The grade at the intersection of Auge Road and proposed Sibley Hills Drive will be matched into the existing grade. This will result in an approximate grade of 9.6`e which exceeds the City's standard of 8%. Utilizing this plan, the street will blend into the existing terrain and into the proposed Prettyman Heights grading plan. The proposed roadway will be a 32' face-to-face bituminous roadway with concrete curb and gutter on both sides. The street improvements of Skyline Road from Oster Drive to Auge Road are also a part of this project. The street is proposed to be a 32' face-to-face bituminous roadway with concrete curb and gutter. Storm sewer to serve Skyline Road will consist of constructing a storm sewer line from the east lot line of Lot 12, Treffle Acres to approximately the west line of Parcel 062-00 (S.E. 1/4, S4, T27, R28). The storm sewer outlet will run down the lot line of Lots 11 and 12 (Treffle Acres), westerly down the rear of Lot 12 (Treffle Acres) and discharge into the ravine in Parcel 011-77. The ravine cuts diagonally to the northwest corner of Parcel 011-77 (S.E. 1/4, S4, T27, R23), across Lot 2 (Post Addition No. 2), then along the southwest side of Joseph A. Spande 1st Addition to State Highway 13. An existing 48" culvert transfers the stormwater from the east side of Highway 13 to the west side of Highway 13. The City of Eagan Comprehensive Storm Sewer Plan of 1984 shows a 24" R.C.P. storm sewer line replacing the ravine referenced above. The ravine is heavily wooded and would be extensively damaged by any construction. After further evaluation, we have determined that the 48" CMP culvert is satisfactory andneed not be replaced with the trunk storm sewer. The hydrologic analysis for the area determined that the water in the ravine should not exceed a depth of 7 feet in the channel of the ravine or a depth of 8 feet at the 48" culvert during a 100 year rain storm. The state classifies Highway 13 as a minor arterial, which requires drainage conduits installed to accommodate a 25 year rainfall event. The 48" culvert accommodates both the 25 year and 50 year return frequency rainfall events. Therefore, we recommend the following be completed: (1) Acquire drainage easements with sufficient width to accommodate an 8 foot channel depth. (2) Modify channel to assure that typical velocities not exceed 5 feet per second for any rainfall event up to 100 year return frequency. (3) Stabilize critical banks, slopes and clean the channel of obstructions. An alternate street alignment which would extend Auge Road to Lone Oak Road (County Road No. 23) was investigated. Review by the Dakota County Highway Department indicated they had concerns with grade and sight distance problems at the proposed Lone Oak Road intersection. Based on this information, this alternative was not considered any further. II1. RIGHT-OF-WAY AND EASEMENT Street right-of-way for Sibley Hills Drive will need to be acquired for a 33' wide by 400' long strip of land located from the intersection of Sibley Hills Drive and Sibley Hills Court to Parcel 011-77. This strip of land is described as the south 2 rods of Government Lot 7, except the street. The other 27' wide by 400' long strip of land which will provide the total required 60' of street right-of-way was previously dedicated with the Post Addition No. 2 plat. Additionally, a 60' x 380' street right-of-way within Parcel 011-77 will need to be acquired for the Sibley Hills Drive extension. This proposed right-of-way lies between the east property line of Post Addition No. 2 and the proposed Auge Road. On Skyline Drive, a 30' strip of land will have to be utilized for street purposes 9-5 along Parcel 030-75 (Park), and a small triangle of land will have to be acquired from Parcel 011-77. A storm sewer easement between Lots 11 and 12, Treffle Acres, and extending north- westerly across Parcel 011-77, across Lot 2 (Post Addition No. 2) and along the southwest side of Lots 1 and 3 the Joseph A. Spande 1st Addition, will need to be acquired for storm drainage purposes as per the Eagan Comprehensive Storm Sewer Plan. This report assumes that all right-of-way and easements will be acquired at no cost to the City. IV. COST ESTIMATES A detailed cost estimate can be found at the back of this report in Appendix A. A summary of these costs is as follows: A. Sanitary Sewer $102,498 B. Watermain 61,802 C. Street and Storm Sewer Improvements 374.174 TOTAL ............................. $538,474 The above referenced total estimated project cost includes a contingency factor and all related overhead. Overhead costs are estimated at 30% and include legal, engineering, administrative and bond interest, but do not include any potential cost for easement acquisition. V. ASSESSABLE AREAS The areas that benefit from these improvements and which are proposed to be assessed for these improvements are as follows: Rustic Hills Addition Post Addition No. 1 Post Addition No. 2 Treffle Acres Zehnder Acres S.E. 1/4, Section 4 Township 27, Range 23 Parcel No.• 010-75 063-00 020-75 094-00 030-75 100-00 061-00 130-00 062-00 131-00 Lots 1 - 15 Lots 1 - 5 Lots 1 - 6 Lots 5, 7, 11, 12, 14 and 17 Lots 12, 14 and 16 S.W. 1/4, Section 4 Township 27, Range 23 Parcel No.• 011-56 020-56 032-56 150-00 151-00 160-00 171-00 S. 1/2, Section 4 Township 27, Range 23 Parcel No.• 011-77 012-77 VI. ASSESSMENTS Assessments are proposed to be levied against the parcels shown in Appendix B. They will be spread over a period of 15 years at an interest rate determined by the bond sale used to finance the project. SANITARY SEWER: The sanitary sewer cost associated with the extension of Sibley Hills Drive includes providing sewer service to part of Parcel 011-77, and a stub to Lot 6, Post Addition No. 2. The proposed Prettyman Heights Subdivision and Skyline Drive will be served through Rustic Hills Addition and proposed Ridgehaven will be served from the existing MWCC sanitary sewer line along Highway 13. The sanitary sewer costs for parcels served by the Sibley Hills Drive sanitary sewer improvements will be distributed and assessed on an area (square foot of lot) basis and therefore lineal foot corner lot credits do not apply in this case. The sanitary sewer costs for parcels adjacent to Skyline Road will be distributed and assessed on a front foot basis. Lot 12, Treffle Acres, and Parcel 130-00 have not been assessed for improvements on Auge Road and therefore do not receive a corner lot credit. In all cases, parcels having less than 85' of frontage were assessed a minimum 85' front foot assessment in accordance with City of Eagan standard assessment policies. (This applies to Parcel 011-77.) WATERMAIN: The watermain costs include connection to the existing line on Sibley Hills Drive and extension to proposed Ridgehaven and a stub to the lot line for Lot 6, Post Addition No. 2, along with the line on Skyline Road from Oster Addition to Auge Road. The watermain costs for the areas served by the Sibley Hills Drive watermain improvements will be distributed to the two parcels shown on Page 2 of Appendix B, based on actual cost to provide watermain service to these parcels and do not receive any corner lot credits. The watermain costs for parcels served by the improvements on Skyline Road will be distributed and assessed on a front foot basis. Lot 12, Treffle Acres, and Parcel 130-00 will not be assessed for improvements on Auge Road and therefore do not receive a corner lot credit. Auge Road will be improved as a part of the Prettyman Heights project. In all cases, parcels having less than 85' of frontage were assessed a minimum 85' front foot assessment in accordance with City of Eagan standard assessment policies. (This applies to Parcel 011-77.) STREETS AND STORM SEWERS: The cost associated with constructing the street and storm sewer improvements to Sibley Hills Drive and Skyline Road will be assessed against the benefitted properties based on direct and indirect benefits. The direct benefit distributes one-half of the cost on a front footage basis. In the case of parcels with frontage on the Highway 13 frontage road, if the parcel has no direct access to the frontage road, no front foot benefit is assessed. If an access to the frontage road is being utilized, the direct benefit assessment is calculated by adding the lot frontage on the frontage road to the lot frontage on Sibley Hills Drive and then subtracting from that total a 75' corner lot credit in accordance with standard City of Eagan assessment procedures. (This applies to Parcel 020-56). Direct benefit assessments against Lot 6, Post Addition No. 2 were calculated by taking the total frontage of 384 feet and subtracting the 75 corner lot credit. The resulting front footage assessment (309') was proportioned based on a possible east and west subdivision of this lot. This apportionment allowed an indirect assessment to be calculated. The direct benefit assessment against Lot No. 1, Post Addition No. 1 was calculated by taking the total frontage of the roadways being improved along the property and subtracting a 75' corner lot credit. In all cases, parcels having less than 85' of frontage were assessed a minimum 85' front foot assessment in accordance with City of Eagan standard assessment policies. (This applies to Parcels 011-77 and 012-77). The front footage assessment for triangularly shaped lots (i.e., Lot 11, Treffle Acres) was determined by taking the actual front footage and dividing this front footage by 2. (See Lot 11, Treffle Acres). Direct benefit Rate Calculation: One-half street and storm sewer improvement cost = $187.086.90 = $35..80 per ft. Total assessable.front footage 5225.35 ft. Indirect street assessments were calculated based on the following formula: Area of Parcel One-half Street and Storm Sewer Improvement Cost (Sq. Ft.) x Total Area of All Affected Parcels (Sq. Ft.) Indirect benefit Rate Calculation: One-half street & storm sewer improvement cost = $187.086.90 = $0.0559/S.F. Total area of all affected parcels (Sq. Ft.) 3,349,217 Sq. Ft. The indirect benefit distributes, on an area basis, one-half of the project cost over the parcels that would utilize Sibley Hills Drive and Skyline Road to gain access to Pilot Knob Road or S.T.H. 13. TRUNK STORM SEWER, SANITARY SEWER, AND WATERMAIN: The trunk assessments for the affected property (See Figure 1) will be collected as a condition of this project. Parcels previously assessed will be excluded from this assessment. The storm sewer and watermain trunk assessments for this project are tabulated on page 3 in Appendix B. A11 of the affected ;property has been previously assessed for trunk sanitary sewer. The assessment rates used are shown as follows: Storm 'Sewer Trunk Rate: $0.056/Sq,. Ft. (Single Family) Watermain Trunk Rate: $1,,31'5/Acre (5630 minimum per parcel) PROJECT SCHEDULE Present feasibility Report Public hearing Order plans and specifications Approve plans and specifications Open bids Award contract Construction completion, Final assessment hearing First payment due with real estate taxes December 15, 1988 January 17, 1989 January 17, 1989 Spring, '1989 June, 1989 June, 1989 Fall, ;1989 Summer 1990 May:, 1991 FEASIBILITY REPORT AND ESTIMATE OF COST STREET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD PROJECT NO. 543R EAGAN, MINNESOTA APPENDIX A SANITARY SEWER DESCRIPTIONUAO NTITY UNIT UNIT COST TOTAL COST 8" PVC 0'-30' 2,180 L.F. @ $ 24.00 = $ 52,320.00 Standard Manhole with Casting 7 EACH @ $1,000.00 = 7,000.00 Extra Manhole Depth 50 L.F. @ $ 75.00 = 3,750.00 Break into Existing Manhole 1 EACH @ $1,000.00 = 1,000.00 Rock Stabilization 635 TON @ $ 7.00 = 4,445.00 8" x 4" Wye 17 EACH @ $ 75.00 = 1,275.00 4" P.V.C. Service Pipe 530 L.F. @ $ 10.00 = 5.300.00 SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . . . .. . . _ $ 75,090.00 5% Contingency = 3,754.50 $ 78,844.50 30% Legal, Engineering and Administration 23.653.35 Total Sanitary Sewer .......................................... _ $102,497.85 4211 _ Page -1-of 4_ _ - - gd WATERMAIN SIBLEY HILLS DRIVE Lot 6.'Post.Addition No. 2 DESCRIPTION OUANTITY UNIT UNIT COST TOTAL COST TOTAL COST, 2" Copper Service Pipe 40 L.,F. @ $ 15.00 = 600.00 2" Corporation Cock 1 EACH @ $ 150.00 = 150.00 2"Curb Stop and Box 1 EACH @ $ 156.00 = 150.00 SUBTOTAL . . Fittings 50 LBS. _ $ 900.,00 5% Contingency 3.00 = 150.00 = 45.00 8 TON @ $ $ 945.00. - 30% Legal, Engineering and Admi.n.stration SUBTOTAL . . . . . . . . . . . . 283.50. Total Watermain -,Lot 6 Post Addition No. 2 . . .. . . . . . . _'$ 1,228.50 Ridoehaven (Parcel (1011:-56) DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST, 6" D.I.P. Class 52 40 L.F. @ $ 18.00 = 720.00 6" Gate Valve 1 EACH @. $ 450.00 = 450.00 Fittings 50 LBS. @ $ 3.00 = 150.00 Rock Stabilization 8 TON @ $ 7.00 = 56.00 SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . _ $ 1.,376.00 5% Contingency = 68.80 S 1,444.80 30% Legal, Engineering and Administration 433.44. Total Watermain - Ridgehaven (Parcel 4011-56) . . . . . . . . . _ $ 1,878.24 TOTAL WATERMAIN SIBLEY HILLS DRIVE ............................... _ $ 3,;106.74 1 Page 2 of 4 q( WATERMAIN SKYLINE ROAD, DESCRLPTION OUANTITY 'UNIT UNIT COST TOTAL COST 8" D.I.P. Class 52 1,800 L.F. @ $ 18,00 = 32,400.00 8" Gate Valve 3 EACH @ $ 500.00 = 1,500:00 Hydrant and Extensions 3 EACH @ $1,500,00 = 4,500.00 Fittings 600, LBS. @ $ 3.00. = 1,800.00 Rock Stabilization 400 TON @ $ 7.00 = 2,800.00 SUBTOTAL . . . _ . . . . . . . . . . . . . . . . = $ 43,000.00 5% Contingency 2.:150.00 $ 45,150,.00 30% Legal, Engineering and Administration 13.545.00 Total Watermain - Skyline Road ....,.. m $ 58,695.00 TOTAL WATERMAIN (SIBLEY HILLS DRIVE AND SKYLINE ROAD) .• ® $ 61,801.74 4211 Page-3—of-4 STREET AND STORM SEWER IMPROVEMENTS DESCRIPTIONU1 ANTITY UNIT UNIT COST TOTAL COST Subgrade Excavation 17,000 C.Y. @ $ 3.00 - $51,000.00 Subgrade Preparation 36 R.S. @ $ 100.00 = 3,600.00 6" Aggregate Base C15 (100% Crushed) 4,000 TON @ $ 7.00. = 28,000.00 2" 2331 Bituminous Base Course 1,570 TON @ $ 11.00 = 17,270.00 1" 2341 Bituminous Wear Course 785 TON @ $ 12.00 = 9,420.00 Bituminous Material for Mixture 140 TON @ $ 160.00 = 2,240.00 Bituminous Material for Tack Coat 1,250 GAL. @ $ 1.20 = 1,500.00 Concrete Curb and Gutter B6-18 7,350 L.F. @ $ 5.00 = 36,750.00 Sod with 4" Topsoil 9,800 S.Y. @ $ 2.50 = 24,500.00 Bituminous Street Removal 1,000 S.Y. @ $ 1.25 = 1,250.00 15" RCP 1,780 L.F. @ $ 18.00 = 32,040.00 18" RCP 1,200 L.F. @ $ 20.00 = 24,000.00 21" RCP 10 L.F.' @ $ 25.00 = 250.00 15" Flared End Section 1 EACH @ $ 450.00' = 450.00 18" Flared End Section 1 EACH .@ $ 550.00" = 550.00 Remove and Relocate 21" RCP 60 L.F. @ $ 30.00 = 1,800.00 Catch Basin Manhole 7 EACH @ $1,000.00 = 7,000.00 Catch Basin 9 EACH @ S 850.00 = 7,650.00 Grouted Rip Rap 15 C.Y. @ S 70.00. = 1,050.00 Rock Stabilization 600 TON @ $ 7.00 = 4,200.00 Restoration 900 L.F. @ $ 10.00 = 9,000.00 Furnish and Install Traffic Signs 4 EACH @ $ 150.00 = 600.00 Cleanup and Stabilization of Storm 1 LUMP SUM - 10,000.00 Channel SUBTOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . = $274,120.00 5% Contingency 13,706.00 $287,826.00 30% Legal, Engineering and Administrative 86.347.80 TOTAL EST. PROJECT COST FOR STREET AND STORM SEWER IMPROVEMENTS. _ $374,173.80 4211 Page 4 of 4 �j3 FEASIBILITY REPORT AND ESTIMATE OF COST PRETTYMAN HEIGHTS EXTENSION OF SIBLEY HILLS DRIVE PROJECT NO. 543 EAGAN, MINNESOTA APPENDIX B SANITARY SEWER LATERAL SIBLEY HILLS DRIVE PARCEL: (All Parcel Numbers Assessable Assessable are in S1/2. S4, T27, R23 Area (S.F.) Rate /S.F. 011-77 (West) 145,400 0.1393 Post Addition 02, Lot 6 (East) 13.376 0.1393 Totals ........................ 158,776 SANITARY SEWER COST = $22,113.00 t 158,776 = $0.1393 PER SQUARE FOOT SKYLINE ROAD 4211 Total Assessment $20,250.10 1.862.90 $22,113.00 TOTAL SANITARY SEWER (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ....... $102,497.85 PAGE 1 OF 4 9� Assessable Assessable PARCEL: (All Parcel Numbers Length Rate are in S1/2. S4, T27. R23 (Front Foot) (Front Foot) Assessment Lot 5, Treffle Acres 150 $24.05 $ 3,607.02 Lot 7, Treffle Acres 208.4 $24.05 5,011.35 Lot 11, Treffle Acres 259.5 $24.05 6,240.14 Lot 12, Treffle Acres 385 $24.05 9,258.02 100-00 (Lots 8, 9, 10 T.A.) 594.75 $24.05 14,301.84 130-00 (Lot 13, T.A.) 385 $24.05 9,258.02 011-77 (East) 85 $24.05 2,043.98 061-00 162.6 $24.05 3,910.01 062-00 150 $24.05 3,607.02 063-00 162.6 $24.05 3,910.01 030-75, 020-75, 094-00 (Park) 800 $24.05 19.237.44 Totals ........................ 3,602.3 $ 80,384.85 SANITARY SEWER COST = $80,384.85 t 3,342.85 = $24.05 PER FRONT FOOT TOTAL SANITARY SEWER (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ....... $102,497.85 PAGE 1 OF 4 9� WATERMAIN SIBLEY HILLS DRIVE PARCEL: (All Parcel Numbers Total are in S1/2. S4, T27, R23) Assessment Post Addition No. 2, Lot 6 (East) $1,228.50 011-56 1.878.24 Total ......................... $3,106.74 SKYLINE ROAD 4211 WATER NAIN - $58,695 s 3,342.85 - $17.56 PER FRONT FOOT TOTAL WATERMAIN (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ........... $ 61,801.74 PAGE 2 OF 4 Assessable Assessable PARCEL: (All Parcel Numbers Length Rate are in S1/2. S4, T27. R23 (Front Foot, (Front Foot) Assessment Lot 5, Treffle Acres 150 $17.56 $ 2,633.76 Lot 7, Treffle Acres 208.4 $17.56 3,659.16 Lot 11, Treffle Acres 259.50 $17.56 4,556.40 Lot 12, Treffle Acres 385 $17.56 6,759.97 100-00 (Lots 8, 9, 10 T.A.) 594.75 $17.56 10,442.84 130-00 (Lot 13, T.A.) 385 $17.56 6,759.97 011-77 (East) 85 $17.56 1,492.46 061-00 162.6 $17.56 2,854.99 062-00 150 $17.56 2,633.76 063-00 162.6 $17.56 2,854.99 030-75, 020-75, 094-00 (Park) 800 $17.56 14.046.70 Totals ........................ 3,342.85 $ 58,695.00 WATER NAIN - $58,695 s 3,342.85 - $17.56 PER FRONT FOOT TOTAL WATERMAIN (SIBLEY HILLS DRIVE AND SKYLINE ROAD) ........... $ 61,801.74 PAGE 2 OF 4 PRELIMINaRY ASSESSMENT ROLL SUMMARY FOR SIRLEY HILLS DRIVE AND SKYLINE ROAD STREET.!, STREET b STORM TRUTA: STREET H STREET & STORM STORM ASSES54RLE WATERMAIN STORM SFAER STORK A;:SESSABLE PARCEL: (ALL PARCEL M.MPEPS ASSESS•APLE AREA ASKSS"CNT A r;ESSME•':T ASSESSARLE LENGTH SANITARY A::E IN SL/1,014,T17,R23) APEA x $0,0559 PER F 11315 PER A[RE @ $0.056 LENGTH x 635.00 PER SEWER TOTAL ----'------- (M. FT,) SO. FT. RATE ---------------- 363n MINIMUM) -------------------------------------------------- PER m, FT. (FROS'T FT.) FR. FT-. RATE* LATERAL WATERMAIN A7 ESSMEMT RUSTIC H]LLS, LOTS, 1-15 204,1"•0 11,&02.!-°. 0.000 0 - ----------------------------- ------0.00 0.00 0.00 11,402.6$ SWI/4,S4,T27,R23: 1 020-56.1 011-56 (R1D5EHAVE'1) 14,400 304.P.R 6?A.OM 806.90 140 5 ,012.52 0.00 0,00 7,254.31 1:0 r M (LOT 15• i.A,l 128,645 12,771.09 0.00 , x , I�.•.04,1� 550 19.692.09 0.00 1,879.24 47,1&6.49 151-00 (LOT 15, Z.A.) 4 1,On0 Allono I L ,.,.00,,.6 O.M 2,196.M 0 0,00 0.00 0.00 4.586.26 1,20n.26 0. (in 2,196.0n 0 0.00 0,00 0.00 4,5.96,26 POST ADD. A1: y LOT 1* LOT 7. 27,794 1,552.57 0.00 ' 1,556.46 1:15,5 4,958.81 0.00 0.00 8,067.85 m LOT 27.704 1,552.57 0.00 I, "6'a 6 0 0.00 0.00 0.00 3.109.03 ,'• LOT 4 :1,226 1.744,15 942.64 1,748.63 0 0,00 0.00 0.00 4,435,52 LOT 5 31,216 1,744,25 942.64 1,748.63 0 0.00 0.00 0.00 4,435.51 -n a (meq 2,234,40 0.00 2.240.00 0 0.00 0.00 0.00 &.474.40 A PO=T ADO. 42: LOTS 1-5 LOT 6 (WESTI* 140,457 7,545.91 0.00 7,865.59 0 0.00 0.00 0.00 15.711.50 L6T 6 (EAST)* 33,509 1,876,84 0.00 I,R?1.54 199 7,124,94 0.00 0.00 10,883,32 13.376 747.18 0,00 749.06 110 3. M..41 1,362.90 1,273.50 8,526.05 S1/2,S4,T27,R23: 01,1-77 (WEST) 0111-77 (E47T)o 145, 4M 8,121.03 4,389.37 8,142.40 280 10,025.04 20,250,10 0.00 50,928,94 012-77* 341,600 19,031.74 10,312.30 19,129.60 85 3,043,32 2,043.98 1,492.46 55,103.40 43,691 2,440,51 0.00 2,446.70 35 3,043.32 0.00 0.00 7.930.59 SUBTOTAL $149,5x2,10 STREET 6 STREET I, STORM TR!X ' TRUW STPEET H STREET It STORM STORM ASSESSAPLE WATERMAIl STORM SEWER STORM ASSESSABLE ASSESSABLE AREA ACSESS!iEAT ASSESSME4T PSSESSPPIE LENGTH SANITARY PARCEL: (ALL PAPCEL N'.VW3 AOEA x $0,0559 PER a 11315 PER ACRE @ $0.056 LE17^T4 x s35,Bn PER SEWER TOTAL PSE 14 S1/2,54,T27,112?1 (Sn. FT.) ------------------------------------- Sn. FT. RATE ($610 M1NINUM) ----------------------------------------------------------------- PER SO. FT. (FRONT FT.) FR. FT. RATE# LATERAL 11ATERMAIN ASSEgq-PVU F4ETTYMAN HEIGHTS: 160-00 (LOTS 15 & 16. T.A.) 125 Vo 7,004.82. n.00 7.022.40 A 0.00 0.00 0.00 14,027,23 032-56 66.600 3.720.27 0.00 3,729.60 n 0.00 0.00 0.00 7,449.87 171-00 (LOT 17, I.A.) 4.0,000 3.351.59 0.00 ?131,0.00 0 0.00 0.00 0.00 6,711.59 LOT 14, TREFFLE ACRES (T.A.) 631840 3,566.10 0.00 3,575.04 0 0,00 0.00 0.00 7,141.14 LOT 17, TREFFLE ACRES 62,700 31502.42 0.00 3,511.20 140 13,605.41 0.00 0.00 20,619.02 LOT 16, IENMOER ACRE (Z.A.) 1221000 60414.01 0.00 6,832.00 n 0.00 0.00 0.00 13.646.01 I ZE+4/OER ACRES: LOT 14 42,000 4,580.51 0.00 4.592,00 0 0.00 0.00 0.00 9,172.51 LOT 12 42,000 4,540.51 2,475,44 41592.00 0 0.00 0.00 0.00 11,647.95 n m i T^EFFLE ACRES: `VA LPT 12 115,391 6,445.73 0.00 6,461.90 335 13,784.43 9,259,02 6,759.97 42,710.04 '-,JoLOT 1l# 62,172 3,472.92 0.00 3,481.63 259.5 91291.06 6,240.14 4,556.40 27.042.15 a LOT 7 131.557 7,2-49.76 0.00 7,?J7.19 208.4 7,461.49 5,011.35 3,659.16 30.847.96 LOT 5 x5,000 2,51.'•.70 0.00 2,520,00 150 51370.56 3,607.02 2.633.76 16.645.03 5174,S4,T27,R23: 131-00 (LOT 13. Z.A.) 42.ODD 4.580.51 2.475.44 4,592,00 0 0.00 0.00 0.00 11,647.95 131-00 (LOT 13, T.A.) 59,135 3,247.41 0.00 3,255.56 0 0.00 0.00 0.00 6.502.97 130-00 (LOT 13, T. A.1 58,135 3,247.41 0.00 3.255.56 395 13.784.43 9,258.02 6,759.97 36,305.39 IOn-00 (LOTS 8.9,10 T.A.) 231,041 12,905.93 0.00 12.938.30 594.75 21,294.25 14,301.84 10,142.84 71.883.16 p!•1-cro 48,7P4 2,724.85 1,472.54 2,731.63 162.6 5,821.68 3,910.01 2,854.99 19,515.79 062-00 45,000 2,513.70 1,359.47 2,520.00 150 5,370.56 3,607.02 2,633.76 14.003.50 fµ3-00 32,520 1,816.56 981.72 1.421.12 162.6 5,421.68 3,910.01 2,854.99 17.206.09 610-75 54,450 3.041.57 1,643.75 3,049.20 0 0.00 0.00 0.00 7,734,52 0200-75. 020-75, 094-00 (PARK) 315,150 17.144,24 9.513.83 17,644.40 800 28,642.97 19,231.44 14,046.70 106,693.57 TOTALS ............... I....... 3,;-49,217 1137.046.90 s37,1?5.19 $176,124.87 5,225,35 1187,0.46.90 $102,497..85 $61,801.74 1751.736.45 #S=E PAHS 5 A\"J 6 OF TEII FOR ADDITIONAL INFORMATION LEGEND: PROPERTY BOUNDARY sG• 1�' 1 • • . aA � C. /' • ti e .• vKaev w /`/ vn a a �'0° °QO0 a•am tEau '� Date msrY •' }' • /• � �t•! '� / � f� ` ;�2,uo-of �� f anm sen i n • ■ l `+. Ci a bm JJ Ac e Ryp ay �• / 1 - % nem L N' N 6/E 4: e .aa mae m•• SCALE 1" = 500' Date: Comm. No. AFFECTED PROPERTY STREET AND UTILITY IMPROVEMENTS FOR SIBLEY M7'LLS '�DRI V,E AND Figure. No. 4211 'iiw lue., ..._....:,...�..�. LOCATION MAP SKYLINE ROAD — CITY PROJECT �...-.,.�..�,..e.... NO. 543R L LEGEND: PROPERTY BOUNDARY ---- POSSIBLE LOT SUBDIVISIONS o EXISTING STRUCTURE DoteComm. No. POSSIBLE SUBDIVISIONS 4 21 1 .„.......�,...rr.... OF LOTS IEET AND UTILITY IMPROVEMENTS FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT 2 Date Comm. No. 1421 1 LEGEND: PROPERTY BOUNDARY '.t AREA OF BENEFIT FRONT FOOTAGE BENEFIT ------ SAN SWR. CONSTRUCTION WITH PROPOSED II PRETTYMAN HTS. SANITARY SEWER A ;JI'fY Tp7Tl 0VEVM Se6e�.n FOR SIBLEY HILLS DRIVE AND �+S+w...o.a SKYLINE DRIVE SKYLINE ROAD — CIIY PROJECT e.. SIBLEY HILLS DRIVE NO. 543R igure No. 3 `RS LEGEND: G4iiTi'a AREA OF BENEFIT Guuu�J FRONT FOOTAGE BENEFIT I— PROPOSED WATERMAIN EXTENSIONS 4V4. PRESSURE ZONE DELINEATION Date: Comm. No. pprr WATERMAIN STREET AND UTILITY IMPROVEMENT Figure No. 8e�ielen csxAyW FOR SI81_EY HILLS DRIVE AND 421 1 b...�aen.rne. SIBLEY HILLS DRIVE SKYLINE ROAD — CITY PROJECT 4 ••��•°•-�� SKYLINE DRIVE un r.dzo LEGEND: Date: Comm. No. 8'rialen STREET TREET AND UTILITY IMPROVEMENTS Figure No. a& FOR SIBLEY HILLS DRIVE AND 4 21 1 CAX AM== 102M. Ina, IMPROVEMENTS FOR 'SIBLEY SKYLINE ROAD — CITY PROJECT 5 DRIVE AND SKYLINE ROAD NO. 543R PROPERTY BOUNDARY AREA OF BENEFIT STREET IMP. WA V.. MLEY %jw W-00 f x0v 06 :RUSTIC ,.HK$ ORN9 le rim A C SCALE 1- = 500' LONE OAK ROM W/1 �om c.. WCA LOW ROM Date: Comm. No. 8'rialen STREET TREET AND UTILITY IMPROVEMENTS Figure No. a& FOR SIBLEY HILLS DRIVE AND 4 21 1 CAX AM== 102M. Ina, IMPROVEMENTS FOR 'SIBLEY SKYLINE ROAD — CITY PROJECT 5 DRIVE AND SKYLINE ROAD NO. 543R LEGEND: PROPERTY BOUNDARY r—, —/ —, 7. A -, I ✓ AREA OF BENEFIT STORM SEWER VAU" 14 ft'IrEZ"'I ILI 1'r calamelve STORM SEWER ISTREET AND UTILITY IMPROVEMENTS Figure No. =OW IRS, IMPROVEMENTS FOR SIBLEY FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT DRIVE AND SKYLINE ROAD I L.� �A�l 1 6 LlZ VOW OP pd f p srr.f 41 A C R SCALE 1" = 500' calamelve STORM SEWER ISTREET AND UTILITY IMPROVEMENTS Figure No. =OW IRS, IMPROVEMENTS FOR SIBLEY FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT DRIVE AND SKYLINE ROAD I L.� �A�l 1 6 Q5 LEGEND: / PROPERTY BOUNDARY EASEMENT AND :RIGHT OF WAY ACQUISITION' �IZ4 . YG° N . b. • [� �, a _ t a a' � • L - @yy@ A yH t 011,n YaLLL1 i MR a a °s°° n•a° °wa° �o� 02,77 .ssn py.n t • ! n I �,p MAXI A. oto- B ti f1 r 9(TlK r I I I I t. a. ..RUSTIC • rum L 'ftasm. I 9 ' MLL9 OI•V[ I ••I•• I Mm dao -•t t' w a esm I I I �m ttom w III n w- • • 'w tam 1., I oo-n L• t a tr m nq-aa •pp.•p tpi0 Z f N" D Q: N IS R MR -110 .+m f ��, ,,• SCALE 1" = 500' LORE am ROM �:� '>¢� - LONE OAK POM omm.No. �� Rslla EASEMENT STREET AND UTILITY IMPROVEMENTS Figure No. 4211' ••roPi �eL«,loo. AND RIGHT FOR SIBLEY HILLS. DRIVE AND e"'^"•"`'"a°"•"•'°^' t� r a�,w.'.�r � •t.�a.ty o: rw •.wsita- OF WAY ACQUISITION SKYLINE ROAD —CITY PROJECT NO. 543R I d 1. LEGEND; ASSESSABLE AREA arA' sv. se• ISTc.• ttoee W` yNVALLEY VIEW oPf-00 \ .\ 0 y \ \` \\ \ ♦ \ ♦ ♦ ♦ \ ♦ ♦ a • e dP \\ W-77 \ ♦\ ♦\ \♦ ♦♦ ♦\ • ° i¢ ♦ f .9 ON" \_ \_ \_ ♦ ._ \_ ♦ \ a n IL OSN RUSTIC: 10.13 CMV[ C/ S °set r - ' wf•ae � tttso \ .p•0° 7R, Rg f. VA LL -0O It ]eFOe LORE oNc Rop6w Comm. No. pp��leR i TRUNK WATERMAIN 421 1 �p'I°°' ASSESSABLE AREAwtt.Nn. ra:..rt.. n...... P !7 { I { I Npipp I Fao I f I I I SCALE 1" = 500' a 1• :I a 1 f O.ee DEMO eo-n LOW OAK ROAD 1 'EET AND UT IL I TY IMPROVEMENTS Figure No. FOR SIBLEY HILLS DRIVE AND Q SKYLINE ROAD — CITY PROJECT Q Date: LEGEND: ASSESSABLE AREA / / TRUNK DRAINAGE AREA Comm. No. CzaBep 421 1 i len ars Aileolega Ine. nava......n... .� Y 4..�/. 1�� . Cs�l►O MY. p1�� TRUNK STORM SEWER ASSESSABLE AREA TREET AND UTILITY IMPROVEMENTSFigure No. FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD - CITY PROJECT 9 NO. 543R Comm. No. LEGEND: PROPERTY OWNERS ATTENDING / NEIGHBORHOOD MEETING HELD JAN 4. 1989 TREET AND UTILITY IMPROVEMENT FOR SIBLEY HILLS DRIVE AND SKYLINE ROAD — CITY PROJECT 7 TW -j- 543 r� HOLIDAY, HENDRIX AND KELLY ATTORNEYS AT LAW PENTAGON OFFICE PARK 7701 NORMANDALE ROAD, SUITE 105 EDINA• MINNESOTA SU35 TELEPHONE: 18721921•038I KATHLEEN HOLIDAY GLENN E. HENDRIX DANNY P. KELLY October 6, 1987 Eagan City Council 3830 Pilot Knob Road Eagan, 14N 5b122 Re: Waiver of plat for Frederick C. Delosh to split 1.003 acres from 13.4 R-1 sinyle family acres located in SE a of Section 4, north of Skyline Road and east of Sibley Hills Drive Dear Fagan City Council: I have peen retained by Michael and Margaret Sullivan who are adjoining home owners to the anove-described acreage. The Sullivans' home is located at 1478 Bridgeview Avenue. The back of their lot is separated from the above -describe❑ acreage by a ravine through which flows a nat;:ral stream or brook. At a meeting of the Eagan. Advisory Planning Commission on 5/22/87, the all-ove described waiver of plat was approved. With regard to the potential developaeat of the remaining 13.4 R-1 single family acres, there was mention of a possible storm sewer througn the existing ravine. My clients feel the development could include possijole road access to this acreage by continuation or extension of Bzidgeview Terrace. My clients are concerned that this potential development would compromise the natural stream currently flowing through the existing ravine. It is tneir fear that plans could include diversion of the natural stream, possibly into the storm serer, and/or partial or total fillinc: of the ravine to allow for possible road access via the continuation and extension of Briagview Terrace. I woula like to emphasize that my clients are not opposed to developwent per se, but ratter, their concern is that proper procedures i.)e followed in plannintl for that development. It is their belief that this development involves the potential impairment or destruction of.the natural resource of the stream, I Eagan City Council October 6, 190 Page two and therefore I have advised my clients to consider triggering the input process set forth in Minn. Stat. 5116D.04. Subd. 2a. (c). Furthermore, I have advised my clients of their rights under, Minn. Stat. .r116B.03, Subd. 1. While the matter before the City Council at this time is only the waiver of'plat, my clients believe that the ramification of the waiver of plat (i.e. the potential development of the remaining acreage) neeos to be discussed and weighed in your decision- making process. Thank you for your consideratiun. It would be appreciated if this office were kept apprised. of further action on this matter. Very truly yours, Kathleen Holiday May 10, 1988 Mr. Jim Sturm City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Ridge Haven Addition, Prettyman Addition Dear Jim, I am writing to you as a follow up to our phone conversation last Tuesday, May 3rd. As we discussed, there is some concern about the over-all traffic flow into, through and out of the above-mentioned developments. It was decided at the Planning Commission Meeting on April 26, 1988 that the two developers should get together and look at the "larger picture". It was also noted that both proposals included road improvements to the existing Sibley Hills Drive roadway, but that both proposals only were going to improve the road up to, but not including the spur road down to Highway 13. I am not opposed to the development of these parcels, but relative to traffic, I have some comments. Two conditions are arising out of these proposals: 1. The access road onto and off of Highway 13 will not be improved but the traffic load will increase from twenty six (26) existing homes to sixty one (61) homes total. 2. Access to 494 via Pilot Knob Road would be limited to Hi_ghview Avenue or Lone Oak Road - both accessed off Highway 13. The third option would be via Skyline Drive which apparently will not be improved from its current part -gravel, part blacktop condition. My guess is that the improved roads will be used the most regularly. I have enclosed, for your convenience, some photographs and a diagram that shows some dimensions of the Sibley Hills Drive access spur off Highway 13. The spur currently has not created any traffic problems, so it seems to make sense that the developers adding approximately thirty five (35) lots to this area should bear the cost of the improvements which is similar to what the Planning Commission required of the Crystal Ponds developer in a very similar situation. Mr. J:iw Sturm_ May 10, 1988 Page.Two Thank you for taking these comments under consideration and I hope that they will be passed onto the City Council members for their review. If you have any questions, please don't hesitate to give me a call at 645-2700 (days). Sincerely, Randy Buffie cc: Dale Runkle — City Planner Tom Colbert - Director of Public Works RB: SD Enc. ari* . 44A IN u j % PF" ""lot, r i 61Ff- /N A4407; #Q CAA IN PHOTO *7. * 'g wle sha�- Oh weot" S4 m 71G HYU4, Pkt 5/MY HUG �Rll/E �+nnc ffic.rh F AP N 116 DONALD W. AND MARY LOUISE O'HEARN 2888 Sibley Hills Drive Eagan, Minnesota 55121 454-4030 3 October 1988 Members of the Eagan City Council Mayor Ellison Reference: FEASIBILITY REPORT AND ESTIMATE OF COST, PRETTYMAN HEIGHTS, EXTENSION OF SIBLEY HILLS DRIVE, PROJECT NO. 543 We object to the above referenced Feasibility Report estimate of costs as it pertains to our property, Lot 6, Post Addition No. 2. The assessment roll indicates that the extension of Sibley Hills Drive on the side of our lot would result in an assessment to us of $23,027.74, which includes street construction, sewer laterals, watermain, street 6 storm improvements and also indicates that our lot could be subdivided. The proposed assessment to our property is 11.42 of the total cost of the project. As we have already paid for front -foot assessments for all utilities and streets, and have had no need for the proposed extension for the 32 years we have owned and resided in this property and we would not derive any benefit from this road now, we object to being assessed for it. Subdividing this lot would decrease the value of our home. Valuation of property in this area has already depreciated due to the loud and frequent airplane noise. Also, the deep grade of the proposed extension of Sibley Hills Drive exceeds the minimum standards. If Prettyman Heights desires the road extension, they should bear the entire burden of costs. Donald W. O'Hearn Maly duise O'Hearn 117 (- i4 7 October 3, 1988 Honorable Mayor, City of Eagan Vic Ellison Council Members, City of Eagan Thomas Egan Dave Gustafson Pam McCrea Ted Wachter �,,�� /�/�� References: (A) Orr-Schelen-Mayeron Report dated September 15, 1988. "Pretty -man Heights Extension of Sibley Hills Drive, Project No. 543" (B) Notice of Public Hearing on Proposed Improvements in the City of Ea€ai,: Dakota Count;, Minnesota, Prettyman Heights, Extension of Sibley Hills Drive, Project No. 543 from Eugene VanOverbeke, September 19, 1988. Gentlemen: As property owners at the following addresses for up to thirty-five years, we are deeply concerned about the proposals as outlined in Reference A. 1. We fail to see the reason to assess us for this project. Our water, sanitary sewer, storm sewer, and street improvements in 1970 and hence were paid for by ourselves. We strongly urge and request that the instigators and authors of this project should pay the full burden of costs involved. 2. We strongly protest the abandonment of the north portion of the frontage road (Service road access to Highway 13). a. The two frontage road accesses to Highway 13 provide a necessary optional exit to the north or south on Highway 13. Future additional homes in the proposed development areas will mean increased traffic, thus increasing the need for both accesses.. This includes homeowners autos and trucks, visitors, mail service, delivery vans, service trucks, school buses, utility work equipment, and emergency vehicles. b. Access to our home from both the north and south in extremely inclement weather affords an easier route to negotiate the incline in an expeditious manner during the night or day. 3. Whatever is designed or intended for the Prettyman, Ridgehaven and/or DeLosh properties, we stand for and insist on single dwelling homes only. CG�yY�� PROPERTY OWNER(S) AND ADDRESS Joseph R. Kurhajetz & Julia E. Kurhajetz 2850 Sibley Hills Drive Francis E. Bader & Patricia Bader 2860 Sibley Hills Drive John Lane Sweeney 2841 Sibley Hills Drive Eleanor Weber 2870 Sibley Hills Drive Donald Hill & Carol Hill 2880 Sibley Hills Drive Dr. C. L. Cain & Jane Cain Z L f 0 S i al.<j (111(s vR:Vr- Robert G. Murray & Marilyn Murray 2852 Sibley Hills Drive Norman W. Lindman & Joanne Lindman 2854 Sibley Hills Drive Marvin W. Post & Audrey Post 2858 Sibley Hills Drive //7 SIGNATLRES � E= DAKOTA COUNTY SURVEY DEPARTMENT Bret A. Weiss 2021 E. Hennepin Ave. Minneapolis, MN 55413 RE: Extension of Skyline Road Dear Mr. Weiss: Hnv150 GARY H. STEVENSON, R.L.S. COUNTY SURVFYnR (612) 431-1153 APPLE VALLEY. MINNESOTA 55124 November 15, 1988 The Dakota County Plat Commission met on November 14, 1988, to consider the extension request for Skyline Road. Said road is adjacent to C.S.A.H. NO. 26 and is, therefore, subject to the Dakota County Contiguous Plat Ordinance. The location proposed for the extension of Skyline Road along the lot lines between Lots 13 and 14, ZEHNDER ACRES is not acceptable to the Plat Commission because of the short site ditance to the west to the crest of the hill and the many accesses existing on C.S.A.H. NO. 26. The Plat Commission would recommend considering a route that would align opposite Pine Ridge Drive to the south in the plat of OSLUND ADDITION. In addition, this location along the east side of Lot 12 should also review the possibility of connecting tracts in Lots 9 and 10 to eliminate their access to C.S.A.H. NO. 26. Sincerely yours, d' Gary H. Stevenson Dakota County Surveyor Plat Commission Secretary Dale Runkle, City Planner Tom Colbert, Public Works Director David Everds, County Enqineer GHS:vf 4.0 2854 Sibley Hills Drive Eagan, MN 55121 January 10, 1989 Mr. Tom Colbert, City Planner City of Eagan 1220 Morning Dove Court Eagan, MN 55122 Dear Mr. Colbert: RE: CITY PROJECT No. 543R Post Addition #2, Lot 3 Norman and Joanne Lindman Thank you for taking time to read this letter. As a property owner affected by the above project, we wish to bring our following concerns to your attention: ° The proposed changes are not a benefit nor do they increase the value of our property. As a matter of fact, they will decrease the value. People in this area purchased their houses because of the large lots, low traffic area, and general country atmosphere. The selling point is the lot --not the house. By taking the open spaces and developing them, we will lose our selling point. Development in this area will increase traffic, noise, etc. ° Closing of the south entrance of the service road will make accessibility extremely hazardous in winter weather. Safety for children and school buses is also an important factor. We ask that both entrances remain open. Please reconsider this project and consider an alternate access for development of the Prettyman property. We do not need any of the proposed improvements nor will they benefit us. The finan- cial costs for any improvements benefiting a developer should be assumed by them. Progress must take place, but it should not jeopardize the existing homes and lives of the people in this area. Sincerely, / Norman and Joanne Lindman - 4-52-7656 - - J/�ivuA/� ✓ /� / 989 725,' Ti z 15'74Ya,Q� O' Yox E• t;W- Y2,s�r-��%s�,�, J3o8 C��cs��,.lA�l� 1n�vE, Covv c,l l!%E/t7aERl,C,r�l o� Ei9G9n!- f0�1 A, EGAN� a96 9 INZAA)o RMO, pgp/OGUSjAF,f cin/ 'eon 0/;�xzwv D voPirE A46? NO, I oP� CEJ i'�Ac' HrE2, -�Sdv ?/Ac.yvv,1/l26�ry /7, ; C2F.9 8 S/ ,S �9Fi9R r C'ov2T C� r� f�77c/?N; y, c;rya< ,EgG,yf Jim STur'/nj ax Fug F,U;E VAN v✓!/`8F!{F OIU�' S�'/TE/.�1`%�%IyEltl'SOWQNo��.lt'JCl�%/rs IN�'% P2aJ�ci S'{32 CNG/i�.EE/Zi C�D E1? croN C r i l4 e/ 55121 Ss/a� S,5j,aa P E FE RFIYCE,S'; A)ORR-•SeNE{.EN-P�IiAYc'2so✓�IC�Po2TAR� IgP9� DRivE(�9vo /c7hA.P NO 6VM. REF. 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City Project No. 543R, Comm. No. 4211 As property owners at the following addresses for up to 35 years, we are deeply concerned about the proposals addressed in the above referenced report. de realize the community has to be developed, but how it will be developed and who will be paying are our concerns. Obviously, the City of Eagan and the developers will benefit from these improvements, but is it fair to burden an already developed neighborhood with this cost - a neighborhood that will not directly benefit from these improvements. 1. We fail to see any reason to assess us for this project. Our street improvements and utilities were paid for by us in 1970. As all the proposed street and utility improvements are directly attributed to further development, they should be paid for by the instigators and authors of this project. 2. We strongly protest the abandonment of the south portion of the frontage road off Highway 13 accessing Sibley Hills Drive and Rustic Hills Drive. The two frontage road accesses to Highway 13 provide a necessary optional exit to the north or south. Future additional homes in the proposed development area will mean increased traffic, thus increasing the need for both exits. Also, both accesses are needed to successfully negotiate the steep incline during inclement weather. Approaching from the south, the 180 degree turn from Highway 13 to the service road is particularly hazardous. If we are to be assessed for an upgrade to this frontage road. we should also have the privilege of both entrances. 3. We strongly object to the extension and upgrade of Sibley Hills Drive from the intersection of the present upgraded street to the proposed connection to Auge Road. The grade of the proposed extension is 9.6%, exceeding the standard of 8%,. The proposed assessment to Lot 1, Post Addition No. 1 of almost $5,000 for a road which already has been upgraded adjacent to his property, with utilities,. bituminous surface and..curbing, is also protested. 4. Whatever is designed or intended for the Prettyman, Ridgehaven and/ or Delosh properties, we stand for.& insist on single family homes. 5. Has the City of Eagan required a written development agreement and performance completion bond or any other security for the completion of work by the developerse PROPERTY OdNER(S) AND ADDRESS Joseph Kurhajetz & Julia Kurhajetz 2850 Sibley Hills Drive Francis Bader & Patricia Bader 2860 Sibley Hills Drive John Lane Sweeney 2841 Sibley Hills Drive Eleanor Seber 2870 Sibley Hills Drive Donald Hill & Carol Hill 2880 Sibley Hills Drive Dr. C. L. Cain 2890 Sibley Hills Drive Robert Murray & Marilyn Murray 2852 Sibley Hills Drive Norman Lindman & Joanne Lindman 2854 Sibley Hills Drive A:arvin Post & Audrey Post 2858 Sibley Hills Drive Carl Glewwe & Carol Glewwe 2886 Sibley Hills Drive Donald O'Hearn & Mary Lou O'Hearn 2888 Sibley Hills Drive Gorlyn Oldre & Mrs. Gorlyn Oldre 2882 Sibley Hills Drive Richard McGrew 2882 Sibley Hills Drive Pv7 SIGNATURES , rRA Cf94-' fot(7Jlqu%t..:fENy F s;cnwT✓�E GuRnnN=Di1 z 6.41 416.4,e 141 of PR r va January 11, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Feasibility Report and Estimate of Costs for Project No. 543R Dear Mayor and Council: We, the residents of Skyline Road, remain unified in our opposition to the proposed upgrading of Skyline Road. We have not requested, do not want, nor see the benefit of this proposed project. Some of us have lived on Skyline for over 40 years and others a very short time; but we all live here because we enjoy the pastoral setting on a very quiet road. We often see deer and fox on the road and fear this wildlife will be disturbed. Additionally, we feel very safe from crime on our dead end street. For all of these reasons we are opposed to the "improvement" of Skyline Road and urge all of you to vote against City Project No. 543R. If, however this project must go forward, we want to remind you that the only reason you are being asked to consider this project is due to the proposed development of Prettyman Heights. We understand that Mr. Prettyman has obtained preliminary city approval subject to providing sufficient access to his project. We know that even if Sibley Hills Road is improved, most of the residents of Prettyman Heights will use Skyline Road as their access to Pilot Knob, 35E and 494. In fact, Mr. Prettyman must realize that Skyline Road will be the primary access point to Prettyman Heights as he placed a sign on our road last summer to market his property. It is for these reasons that we feel that the party who needs this access and to whose benefit this access will inure should be required to pay a healthier portion of the proposed improvements to Skyline Road. We recall that the City Council even admitted at an earlier meeting that this is a special situation and requires an extraordinarily equitable solution to the apportioning of costs. The report written by Orr, Schelen, Mayeron & Associates, Inc. references specific assessments for the project. According to that report, we calculate that the total cost of street, sewer, and water of the Skyline Road portion of the project is approximately $364,000. We also note that Prettyman Heights is proposed to be assessed only $27,960 or 8% of the total for these costs. We understand that it was at your direction that Prettyman Heights is even being assessed this amount on an assessable area calculation. We also realize that Mr. Prettyman will need to incur further costs for the streets, sewer and water within his development. However, these facts do not change our contention that Mr. Prettyman needs access_ to_his..proper-ty and -he will get Iz9 Honorable Mayor and Council January 11, 1989 Page 2 it under this plan at an exorbitant cost to all other Skyline Road property owners. We feel the proposed division of assessment is terribly inequitable and ask you to consider apportioning these assessments more heavily to Prettyman Heights. Finally, we ask each of you to consider whether the proposed assessments to each of the property owners can ultimately be sustained through an assessment hearing. In most cases, these proposed assessments represent 25-50% of current market values of the affected homes. If these assessments cannot be justified later, who but the voters of the City of Eagan will have to bear these costs which should have been subsidized by Mr. Prettyman? Again, it is not too late to reconsider where more of the costs must be assessed. Thank you for your time and attention. �LLc.✓�ehl )79 January 10, 1989 Mr. Tom Hedges City Administrator 3830 Pilot Knob Rd. Eagan, MN 55122 Dear Mr. Hedges: I am writing to oppose the proposed improvements to my area. Will you give me your support and find an alternative that will be fair to us in my neighborhood? I'm a homeowner on Sibley Hills Drive and I am concerned about the effect a proposed assessment levy will have on my property --an amount exceeding $8,000. I don't believe the proposed improvement will, in any way, increase the value of my home. In fact, the only increase will be more traffic past my home. I'm not opposed to progress, but I don't feel I should be burdened with the expense of providing access so a developer can realize more of a profit on his investment. There are alternative ways to obtain access that don't involve tearing up an existing settled neighborhood that has already paid once for its streets, etc. I'm 80 years old and living on a minimal fixed income. If I should have to sell my home and then pay for this assessment from the proceeds of sale --I won't have the income I'll need to relocate to an apartment or retirement facility. Thank you for your consideration. Sincerely, oei-�c-,to,X -,, C. L. Cain 2890 Sibley Hills Dr. Eagan, MN 55121 O, Agenda Information Nemo January 17, 1989 City Council Meeting A. Clarification of Accessory Housing ordinanceAt the January 3, 1989 City Council meeting, action was taken to amend the City Code regulations pertaining to the accessory housing ordinance by requiring a conditional use permit for all accessory housing permit applications. After further review by the Director of Community Development it is suggested that a third alternative be reviewed and that is to rescind the accessory department/housing ordinance and revert back to the enforcement of a zoning ordinance. Under the new definition of _family, a mother-in-law, parents or group of individuals non related, not exceeding five in number, are allowed to live within a single family residence. Once the single family residence is equipped for two (2) housing units under the current ordinance, an accessory housing permit is required. If the accessory housing permit regulation were removed from the ordinance, two completely independent and fully equipped housing units within the same dwelling would not be allowed and interpreted as an R-2 or duplex dwelling unit. Enclosed on pages /5 y and 1-4-3 is a memo prepared by the Community Development Department for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To reaffirm the action of January 3 and require a conditional use permit application for all accessory housing permits or rescind all language pertaining to accessory apartments and enforce the availability of accessory housing through the existing zoning ordinance. /3 MEMO TO: DALE RUNELE, COMMUNITY DEVELOPMENT DIRECTOR FROM: SERMON wILLRYs ZONING ADMIEIBMMTOR DATE: JANUARY 11p 1989 RE: CLARIFICATION OF TEE ACCESSORY ROUSING At the January 3, 1989 City Council meeting the adoption of ac- cessory housing as a Conditional Use was approved. This item was inadvertently placed on the Council agenda for action. This action has prompted re-evaluation of the accessory housing or- dinance from City staff. Accessory apartments/housing has been a topic among other com- munities. After surveying twelve other metropolitan cities for accessory housing ordinances only one city, Cottage Grove, has provisions in their code allowing accessory apartments. Each city surveyed said they were waiting to see how other cities worked with their ordinances first before they adopted one. Based on past problems associated with the ordinance, and the recent adoption of accessory housing as a Conditional Use, three potential alternatives have been suggested for review by the Council. 1) Amend the ordinance to original permitted accessory use. or- dinance No. 43, 2nd Series, dated 4-3-87. Reverting back to the original ordinance would not relieve problems inherent in the Code such as: a) the decision to approve or deny the application rests solely with the City Planner there are no enforcement provisions and c) A question of the integrity of the R-1 district (as one family detached dwellings only ) still exists. 2) Adopt findings of fact for Conditional Uses which currently the accessory apartment/housing provisions were adopted for. If findings of fact are adopted the Council would have a basis for approving or denying the application; based on measures the Con- ditional Use would have to meet, and not simply neighborhood sen- timent. 3) Rescind the accessory apartment/housing ordinance. By removing the ordinance the City would be able to enforce violations with provisions and standards already represented in the Code ( the definition of family and in the performance standards for an R- 2 district). Violations would be dealt with as strict zoning viola- tions. /3z-- After reviewing the alternatives staff is recluesting specif ic direction, from the, City Council regarding the accessory hqusing ordinance. Respectfully, submitted, • :. v Shannon Willey 1 -1 Zoning Administrator- bycuua. t1Lvzwa.Clon demo' January 17, 1989 City Council Meeting RECEIVE BIDS/AWARD CONTRACT/LEXINGTON AVE RESERVOIR B. Contract 88-24, Receive Bids/Award Contract (Lexington Avenue Reservoir) --On August 31, 1988, formal bids were received for the construction of a 4 MG water reservoir to be constructed near the intersection of Lexington Avenue and Diffley Road on property presently under the ownership of HUD. Because the City had not obtained ownership to the property, the bids were not presented to the Council until November 1 which was the end of the 60 -day period for commitment of the bidders to their .prices. At that gime, the low bidder, Brown/Minneapolis' Tank of Eagan, submitted a letter indicating they would be willing to guarantee their price until Januay 17, 1989, to allow the City additional time to pursue acquisition of the property necessary to award the contract. At that time, the Council authorized the City Attorney's office to diligently pursue the acquisition of the property as -necessary. As of this date, the City has been unable to obtain so much as an asking price from HUD to determine if the City will be able to pursue with their acquisition. Subsequently, at the present time, the City is not in a position to commit to the acquisition of the property without knowing the price much less the date of possession to allow the commencement of construction for this much needed water reservoir. The low bidder will be evaluating the situation and will be providing information to the City on January 17 whether they will be willing to continue the time frame the City has to award the contract while guaranteeing -their low prices in. -light -of -�potient-ial inflationary cost .increases. It is also anticipated that the City Attornye^s office will be able to give us an update to -help the Council determine whether to reject the bids, award the contract or continue consideration until some future date. Enclosed on page _L55 is a tabulation of the bids received on August 31 for the Council's information. ACTI.ON Contract continue awarded, related TO BE CONSIDERED ON TBIs ITEM: To receive the bids for 88-24 (Lexington Avenue or award the contract as authorize the Mayor and documents. - Reservoir) and reject, may be appropriate and, if City Clerk to execute all 1. 2. 3. 4. 4.0 MILLION GALLON SURFACE RESERVOIR PROJECT NO. 538 CONTRACT 88-24 EAGAN, MN. 1988 BID TIME: 10:30 A.M. BID DATE: AUGUST 31, 1988 BROWN TANK CBI ADVANCED TANK PDM TOTAL BASE BID $ - 736,890.00 757,000.00 770,500.00 857,400.00 LOW BID ENGINEER'S ESTIMATE $ Over (+) Under (-) E.E. $ 736,890.00 $ 1,000.000.00 135 ALTERNATE BID $ 10,000.00 7,000.00 10,000.00 15,000:00 - 26.38 Agenda Information Memo January 17, 1989 City Council Meeting �i��sY1' • � ��1� � ��_ 4! •� 144 -ate_. •� A. Extension to !larch 1, 1989, For Filing Final Plat, Country Hollow Second Addition --The City has received a letter from Progress Companies Inc., Warren Israelson, requesting an extension for filing the plat of Country Hollow Second Addition. Enclosed is a letter from Mr. Israelson located on page `/3`77 formalizing the request. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the extension of the final plat for Country Hollow Second Addition to March 1, 1989. �I P. -Companies, Inc. CONSULTING ENGINEERING, LAND PLANNING AND DEVELOPMENT 14300 NICOLLET COURT SUITE 235 BURNSVILLE. MN 55337 (612) 435-3115 December 81 1988 Mr. Dale Runkle City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 Re: Country Hollow Second Addition Dear Dale, I am requesting a short extension for filing the plat of Country Hollow Second Addition. I just received the easements from the city attorney this week which I promptly signed and returned. I believe that I should be able to record the plat the beginning of next week. Thank you for your attention to this matter. Sincerely, Warren J. Israelson WJI/clg Agenda Information Memo January 17, 1989 City Council Meeting LO J til 10 *,a AC84a ILI :Vffq 1 ;0-4',_ -ice. � 1. � ' �_'•'__..A B. Relocate/Rename Liquor Store, David Perrier, Cedar Cliff Liquors in Cedar Cliff Shopping Center to Cliff -Lake Liquors in Cliff Lake Galleria --David Perrier, owner of Cedar Cliff Liquors in Cedar Cliff Shopping Center, has made application to open an off -sale liquor store at the Cliff Lake Galleria Shopping Center. Mr. Perrier would turn in his license at the Cedar Cliff Liquors, therefore, the total number of off -sale liquor licenses would not change given the relocation proposed by Mr. Perrier. Enclosed without page number is a copy of Mr. Perrier's application. The Police Department has reviewed the application and find no reason to deny the off -sale application as presented. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the off -sale liquor license submitted by David Perrier of Perrier and Associates Inc., for the Cliff Lake Galleria Shopping Center under the name Cliff Lake Liquors. Agenda Information Memo January 17, 1989 City Council Meeting C. Approval of 1989 Assessment Rates --The consulting engineering firm of BRAA has completed its study of the 1989 assessment rates. The proposed rates have been reviewed by the appropriate City staff and are recommended for''''approval by the City Council. 0 Attached on pages + through � is the 1989 Fee Schedule showing the new amounts and what the 1988 rates were in each case. The study resulted in certain rates being proposed to increase, others to remain unchanged and some to decrease. Additional breakdown is being provided in street assessments to more clearly reflect the various circumstances surrounding construction. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the 1989 assessment rates as presented. BUILDING PERMITS CITY OF EAGAN PERMIT FRES --RESIDENTIAL - Fees based on 1985 UBC Fee Schedule 50% Plan Review Charge on all permits over $10,000. Permits are issued to specific lots - any lot change after issuance of permit $50.00 transfer fee. Utility Charges - collected with permit fee Sewer Availability Charge (SAC) - $675.00 Water Availability Charge (WAC) - $580.00 Was�SSC Water Meter (5/8°) - $ 90.00 Road Unit Charge - $340.00 Wns#3 at Treatment Plant Charge - $228.00 $1.00 - $500.00 -- No Permit Required $501.00 - $2,000.00 -- $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 - $25,000.00 -- $45.00 for the first $2),000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 - $50,000.00 -- $252.00 for the first $25,000.00 plus 6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 - $100,000.00-- $414.50 for the first $50,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof to and including $100,000.00. $100,001.00-$500,000.00 -- $639.50 for the first $100,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof. $500,001.00 - $1,000,000-- $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. (Continued) F $1,000,001.00 and Up -- $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof. All permit fees are rounded to the nearest numerically even dollar amount. ..+...aa'00/(SD Sewer Availability Charge (SAC) - 80% of $675�x number of units Water Availability Charge (WAC) - 80% of $580 x number of units Road Unit - 80$ of $340x number of units Treatment Plant Charge - 80% of $228 Ix number of units `. w.s4sm Accessory buildings in apartment complexes will not pay NWCC SAC (Per MWCC policy). City SAC, WAC, Road Unit and Water Treatment will be charged at full value. STATE SURCNARGE ON ML BUILDI Jr PERMITS Valuation of Structure Surcharge Addition or Alteration Computation $1,000,000 or Less .0005 x Valuation $1,000,001 to $2,000,000 $ 500 + .0004 x (Value - $1,000,000) $2,000,001 to 4$3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1,400 + .0001 x (Value - $4,000,000) $5,000,001 and Up $1,500 + .00005 x (Value - $5,000,000) 8 I�f Trunk Assessment Trunk Sanitary Sewer Oversize Unplatted Platted Residential Trunk Water Main Oversize Unplatted and Platted Comm. & Ind. Platted Residential Water Supply & Storage (WAC) Comm. & Ind. Trunk Storm Sewer Oversize Single Family Multi -Family Comm. & Ind. Lateral Benefit Assessment Lateral Benefit from Trunk Sanitary Sewer Lateral Benefit from Trunk Water Main Single Family Multi -Family and Comm. & Ind. Lateral Benefit from Trunk Storm Sewer 12" Storm Sewer 15" Storm Sewer 18" Storm Sewer 2111 Storm Sewer 24" Storm Sewer 1989 FE8 $1,365/Ac. 655/Lot 1,380/Ac. 660/Lot 2,115/Ac. .056/S.F. .070/S.F. .083/S. F. W d, 1,315 W as 6so Was 'Zo15 31.70/Centerline Foot VJG- p(-•40 27.50/Centerline Foot Wns 43.2v 45.40/Centerline Foot Wns 5;N�1� FaN,:I� *36.50/Centerline Foot 4�.(.5 *37.90/Centerline Foot *40.40/Centerline Foot *43.50/Centerline Foot Co�T tMa #1.1.15 *49.90/Centerline Foot *Rate is based on a pipe at 15 foot depth, cost for additional depth will be reviewed on a case by case basis. 13 Street Assessments Street Surfacing s/Storm Sewer Street Surfacing w/Grading Street Surfacing w/Storm, Sewer Street,Surfacng w/Grading i Storm Sewer 'Trails Concrete (5' wide) Bituminous Trail (8' wide) a 0 W Os M 01 143 Residential Multiple Comm; /I 32' hide 44' Nide 52' wide Rate/F. F. Rate/F.F.- Rate/F.F $25.50 $46.15 $61,.05 29.00 54.40 74.05 36.50 59.90 77.35 .4'0.00 68.15 90.35 48:05 90.20 0 i.,, '10 $12,.00/F.F. % tJ (IJ4a 13,00 8.10/F•. F.. UTILITY RATES AND FEES 1988 FEE TYPE FEE Sanitary Sewer Single Family, Townhouse MN $18.75/Qtr. for 15,000 and Similar Residential Gal. $1.15/1000 Gal. for All Usage Over 15,000 Gal. Based on Winter Quarter Dieter Reading Apartment, Institutional MN $18.75/Qtr. for 15,000 Commercial & Industrial Gal. $1.15/1000 Gal. for all Usage over 15,000 Gal Sewer only (Sewer with no Flat Rate - $25.35/Qtr. water connection/meter to measure flow) Water Works All users MN $17.85/Qtr for 15,000 Gal. & $.77/1000 Gal. for All Usage Over 15,000 Gal Street Light Energy Single Family/Twin Homes (R-1, R-2) $2.65 Per Qtr Per Lot Townhouses (R-3) $2.10 Per Qrtr Per Unit Multiple Residential & $18.40 Per Qrtr Per Comm. & Ind. (R-4, C/I) Billing Acct. 1989 Road Unit Charge Residential Except Apartments $340/unit vi" Apartments (80%) 272/unit vaa+ �91+c Comm. & Ind. 1, 020/acre wa. 4 41S Sewer Availability Charge (SAC) Single Family (R1 and R2) $675 Other MWCC Treatment Plant Charge 228.00 Water Supply & Storage (WAC) Single Family 580/10ot w " 4S50 Apartments 464/unit wa �440 Comm. & Ind. 2,115/acre was 00,015 Shut-off Charge 25.00 Delivery of Shut-off Notice 10.00 14 FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1989 DEVELOPERS TASK FORCE MEETINGS A fourth Developers Task Force meeting is scheduled for Tuesday, January 17 at 2:00 p.m. for the purpose of finalizing comments regarding a revision to the process for the design and installation of public utilities. Also to be discussed at that meeting are the final revisions of the three step development process that has been prepared by the Department of Community Development. I thought it would be helpful for the City Council to review the information that's going out to the Developers Task FP r�� and, therefo e, copies are enclosed in your packet on pages tin through �. This information will be considered in the form of ordinances by the Advisory Planning Commission at their January 24 meeting. The APC will be holding a second meeting this month on January 26. PROTECTIVE INSPECTIONS REPORT/DECEMBER 1988 Enclosed on pages through .-Z is the December and year end tally for building permits during 1988. The total number of building permits for 1988 are nearly the same as 1987. 724 single family permits were issued in 1988 compared to 700 in 1987. The total permits for 1987 were 1,455 compared to 1,444 in 1988. METROPOLITAN COUNCIL REPRESENTATIVES Enclosed on page lrio is a copy of a letter that was sent to the Metropolitan Council Selection Committee on behalf of Deborah Tompkins appointment as the representative for District 15. On Thursday, January 26 at 7:00 p.m. at the West St. Paul city council chambers, the selection committee will be meeting and will accept testimony on behalf of any of the candidates. The city of Mendota Heights is planning to have a council representative or city manager present some testimony on behalf of Deborah Tompkins who was unanimously endorsed as the District 15 candidate at their January 3 meeting. It is suggested that the Mayor or a member of the City Council addressed the selection committee on behalf of Deborah's appointment. It was learned in an article that's appeared in both the St. Paul and Minneapolis papers that Richard Henneberger, former city manager of Brooklyn Park and now a resident of Eagan, Margaret Shriner, who appeared at our last City Council meeting, Peter Whebbe and Linda Rother are all actively pursuing the appointment ins in addition to Ms. Tompkins. There are several other applicants from cities within northern Dakota county. DAKOTA COUNTY LEGISLATIVE DINNER/CHANGE IN DATE The Dakota County Legislative scheduled at the Mendakota Country has been changed. The new date and breakfast meeting on January 27 at mark your personal calendars. The Decathlon Club is still scheduled 6:30 p.m. Dinner that was originally Club on Wednesday, January 25 location is Friday, 7:30 a.m. Al Bakers Restaurant. Please MLC legislative dinner at the for Thursday, February 2 at CABLE TV NORTH CENTRAL DISCUSSION OF SALE Enclosed is a copy of an article that appeared in the Minneapolis Star and Tribune on January 6, 1989 and a letter that was received from the executive vice president of North Central Cable Communications Corporation this week regarding discussions that are taking place by Cable TV North Central regarding a potential sale of their interest in the company, �jith perspectiv buyers. This information is enclosed on pages j 'v5� through The City Administrator and manager of Burnsville are meeting with the Cable Administrator on a regular basis to further discuss the local access negotiations and added to those discussions is the probability of a sale. The Council will be kept updated on any further developments. DAKOTA COUNTY HRA UPDATE Enclosed on pages \ through' Dakota County and specifically for 1988. is �hAity DEDICATION OF NEW MENDOTA HEIGHTS CITY HALL a status report for of Eagan for December The City of Eagan has received an invitation to an open house scheduled at the Mendota Heights City Hall located at 1101 Victoria Curve on Sunday, January 15, 1989 from 2:00 to 4:00 p.m. Dedication is at 3:00 p.m. All members of the City Council are invited. Enclosed on page E51is a copy of a letter that was sent by Pam Carlson to the Mayor and City Council regarding the proposed assessments to the Woodgate III Townhouse Association for trail improvements to Johnny Cake Ridge Road. The City Administrator will prepare a response on behalf of the Mayor and City Council explaining the assessment policy. A copy of that letter will be forwarded to the Council. I �� FIRE DEPARTMENT MON TH LY REPORT Enclosed on page (40 is a copy of the monthly report for the month of October 1988 for the Fire Department. CITY COUNCIL RETREAT The City Administrator is making final preparations for the Council staff retreat which is proposed for either Friday night February 3 or Friday night February 10. There appears to be more flexibility in choice of a facilitator for February 10 and, in any event, arrangements are being made at Scandicon retreat center in Plymouth for an overnight that will consist of a Friday evening dinner, Saturday morning breakfast and adjournment sometime after lunch on either Saturday the 4th or 11th. Please check your schedules so that we can confirm which Friday night would work the best for the City Council. /s/ Thomas L. Hedges City Administrator 4 MEMO TO: MEMBERS OF THE DEVELOPERS TASK FORCE FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 1989 SUBJECT: DEVELOPERS TASK FORCE MEETING SCHEDULED FOR TUESDAY, JANUARY 17, 1989 The next Developers Task Force meeting is scheduled for Tuesday, January 17, 1989, beginning at 2:00 p.m. The main purpose of this meeting is to finalize discussions about the public infrastructure facility installation policy to allow refinement of an ordinance amendment that is being prepared for Advisory Planning Commission consideration at their January 24 meeting. The staff has prepared a policy statement that attempts to address the various issues and regulations that have been discussed at the past three (3) Task Force meetings by those present concerning design and construction of public infrastructure. Also enclosed is a copy of the draft ordinance amending the application and procedures process for Preliminary Plat applications as prepared by the Director of Community Development and City Attorney's office. The ordinance requires some additional staff review and will be revised prior to its distribution to the Advisory Planning Commission by the end of next week. On behalf of all our City departments, we appreciate the time each of you as members of our Developers Task Force have spent on this issue. We believe the compromise that has been reached which allows the City to assume responsibility and provide the design work for all public improvements while allowing the developer to select his or her contractor to perform the actual construction with City inspection and other controls is a good solution to the initial concerns that were raised by all parties approximately two months ago. Whenever new policy is adopted whether it is your own corporate policies or regulations adopted by a City government, there will be some persons or certain disciplines that are not in agreement with the changes. These changes are necessary if the City is to maintain a higher level of accountability not only during construction but for the long term maintenance and ownership of a valuable infrastructure that serves all residents within the community. Please review the enclosed material so that we can successfully bring closure to this agenda topic at our meeting on Tuesday. City Administrator v Enclosures TL.H/j eh SUBJECT: POLICY: DEFINITIONS: PUBLIC INFRASTRUCTURE FACILITY INSTALLATION POLICY Define the procedure and responsibility for the design and installation of public infrastructure facilities necessary for the use or development of land within the City of Eagan. All public infrastructure facilities: • Necessary for the health, safety and welfare of the general public; • Necessary for the develpment of property to current Code requirements; • Providing public access and utility requirements to two (2) or more legally described and/or recorded properties; • And/or to be owned, maintained and operated by the City of Eagan, shall be designed, field staked and monitored by the City or its designated agents in accordance with the current City Engineering standards. The applicant shall reimburse the City for all costs incurred and provide the appropriate financial securities as required by the City. A) Public Infrastructure Facilities • Sanitary Sewer Collection and Pumping System including all appurtances. • Water Supply, Storage, Treatment and Distribution System including all appurtances. • Sewer and water services between the collection/distribution system and the property/easement line. " Storm Sewer Collection Systems and all appurtenances. * Storm Water Flood Control and Water Quality Management ponds or structures and all related appurtenances. • Streets (including gravel base, bituminous or concrete surfacing, curb and gutter, boulevards and medians/islands) within public right-of-way. • Sidewalks/Trailways • Landscaping within public right-of-way or public property. • Signs, signals and lighting located within public right-of-way and/or necessary for the safe and efficient operations of pedestrian and vehicular movements. • Retaining walls located within or supporting public right-of- way or other public infrastructure improvements. B) Terms • Pre -Development Agreement - An agreement to be entered into by the City and applicant defining responsibilities associated with the Technical Plat Process. Development Agreement - An agreement to be entered into by the City and applicant defining responsibilities associated with the Final Plat Process. PURPOSE: • Escrow - a liquid financial security deposited with the City to cover anticipated costs and other financial obligations by the City of Eagan in performing or providing goods and services necessary for the processing and/or performance of an application associated with the improvement or development of land within the City. i Performance/Payment Bond - A security agreement provided to and naming the City to guarantee performance of contractual services in accordance with the terms and conditions of a related agreement and the payment of all third parties who provided goods and/or services for the related improvement. • Final Contract Report - An accounting of all costs incurred in the construction and administration of a Publicly Financed Improvement Project. The purpose of this policy is to ensure that the City maintains control over the design and installation of all public infrastructure improvements defined in this policy for compliance with the City's Comprehensive Plans, Codes and Engineering Standards, Guidelines and Procedures. The City will assume the long-term maintenance, operation and ownership of the type of improvements referenced herein. Because of the inherent obligation and responsibilities associated with this ownership, it is necessary to ensure that they are designed and installed in a manner that minimizes the City's future financial and operational risks. This can best be done by having the City perform or provide the related design, construction staking and representative services. RESPONSIBILITY: The City Administrator shall be responsible for the implementation of this policy through various designated or affected departments and their related Department Directors. AUTHORITY: COMPLIANCE: This Policy is adopted, authorized and implemented by action taken of the Council of the City of Eagan, Dakota County, MN, and as may be subsequently amended by the dates attached hereto. Compliance with this Policy shall be enforced by the Codes and Ordinances of the City of Eagan and the Statutes of the State of Minnesota. �Ly�) PROCEDURES: A) DEVELOPMENT OR SUBDIVISION OF LAND 1) When an application is processed for the subdivision or development of land that requires the installation or extension of City infrastructure facilities to service existing or newly created properties, the applicant shall enter into the appropriate development agreements before the City will initiate work or commit resources for necessary technical design services. 2) The applicant shall provide the information delineated in the current code and adopted guidelines and City resolutions and such other information as the City reasonably requests consistent with and in the required time frames for each formal step of the development process (Preliminary/Concept Plat, Technical Plat and Final Plat). B) WORK WITHIN PUBLIC RIGHT-OF-WAY 1) Any improvement, excavation, construction or other land altering activity located within public right-of-way or dedicated easement shall be designed and inspected by the affected jurisdictional authority in accordance with current regulatory engineering standards unless specifically waived in advance by the affected authority. C) INSTALLATION OF IMPROVEMENTS 1) The applicant retains the right to perform or provide for the installation and construction of public infrastructure facilities that have been designed by or through the City of Eagan with the construction staking and project representation also being provided by the City. 2) All periodic and final pay requests shall be reviewed by the City's representative before being forwarded to the Contractor. 3) All changes to the Plans, Specifications and/or Contract documents shall be identified and justified by the City's Project Representative and reviewed with the developer prior to proceeding with the City retaining the ultimate authority to proceed with required revisions or additions as deemed necessary and in the best interest of the City with the developer bearing his related financial responsibilities under the terms of any related agreements. 4) The developer shall assume all related payment, warranty and performance obligations in accordance with the terms of the Development Agreement for those improvements installed privately by the developer prior to and as a condition of final acceptance for ownership, maintenance and operation by the City. 5) The developer has the option of petitioning the City for the installation of any or all public infrastructure facilities necessary for the related improvement to be constructed in accordance with the public improvement policies of the City. 'A `s 6) The financial Securities and Escrow Requirements shall be provided as follows: • A 100% Letter of Credit or other acceptable financial security of City estimated costs shall be submitted with the Pre -Development Agreement to be used as a security for costs incurred by the City in the engineering design and related Plan and Specification Technical Plat preparation process. • Additional or replacement Letter of Credit shall be provided to the City in an amount equal to a minimum of 605 (for Public Improvement Project) of the estimated total cost of the developer's share of the required improvements and other obligations as identified in the Final Plat Development Agreement. Similarily, a minimum of 1255 Letter of Credit or other acceptable financial security shall be required for those improvements installed privately by the developer. The City may proceed with the Final Assessment Hearing as soon as it deems feasible. Prior to a Final Assessment Hearing, the City may accept a cash prepayment of the final assessment obligation as estimated in the Feasibility Report including amendments and revisions. However, the City will retain the financial securities to cover any potential cost overruns identified in the Final Contract Report. ,S� l' • 1 P Y • I• p• 1>` •' • 1 F Y • 1 1 • Y' 11 I IJ. • V' 17 D 1 YM H 1: • P ]I- i ]I• :• • 9]C • l 1 I] I. 1 Y] •: • 1 ' ] • • 1 \ I • VI• •']. C Y- I• '1•, I• •• 1 971 ]I' ] Y M41 W&GO,L pasVol ZO V ]I' U YJ L I Y •• M• • L 1 M •Y I-•'•.• - section 1. Fagan Oode Chapter 13.10 is hereby amended to read: Section 13.10 Subdivision i Subd• I- General Procedure. Whenever any subdivision of land is proposed, before any binding contract is made for the sale of any part thereof, before the subdivision is recorded with DaCounty kota and before any permit for the erection of a structure in such proposed subdivision shall be granted, the subdividing owner, or his authorized agent, shall apply for and secure approval of such Proposed subdivision in accordance with the following Procedure, which includes basically three (3) steps for a subdivision. A. Preliminary Plat - General Design. B. Preliminary Plat - T1echnical Design. C. Final Plat. Section 2. Eagan Code Chapter 13.10 Subdivision 2, entitled "Petitions" is hereby adopted in its entirety, by reference, as though repeated verbatim. Section 3. Fagan Code Chapter 13.10 is hereby amended to read: Section 13.10 Subdivision 3 Subd. 3. Preliminary Plat - General Design. A. Information with Petition. The preliminary Plat general design submission, as a minimm,, shall include the following information and such additional information as may be deemed necessary by the City for review and action on the petition. 1. Six (6) full size copies and one (1) all x 11" reductions of each general design Plan including all specified information as required in this Chapter. 2. Fees as established by resolution of the Ccu cil.. 3. Abstractor's Certificate of property owners within 350 feet of the subject land. 4. Exact legal description of the properly . 5. Ompleted and signed petition form prescribed by the City. 6. A cash escrow, letter of credit or similar guarantee for —`-�-fFBD B. Staff Review I. Within ten (10) days after the pxaliminary pint ghaheral design submission has been filed with the city, the City staff shall complete the initial review to detemine if all rwAired petition information has been filed. if it has not, the petitioner shall be so infOEMOd. HaNvar, failure by the City to Info= the Petitioner does not obligate the City in any mmer. 2. Run the submission is complete, the Staff Review and Evaluation Committee shall rwviaw the petition in preparation for the developer/staff meting. The detailed review will dgFerm;,,n whether or not the application is acceptable. 3. Following the developer/staff meting the applicant has until the end of that business week to submit revisions, special reports wWor companion applications deed necessary at said mast ng. 4. When the revisions, if any, are submitted and deemed cmplete, the City Clerk shall advertise for a public hearing before the Planning Comm, under the same provisions for which a public hearing is advertised and notices are mailed for a rezoning (as prBscribed in Section 11.40 of City Code chapter 11) and shall at the same time, forward a onPY to the applicable school district for review and comment at the public hearing where deemed appropriate by the school district. C. Public Hearing •1. I?i' ERr SDC. 13.10 SM. 4.C. VFRBAMN 4. Preliminary plat - TgdtfflicOl Design. A. 7nfcrmation with Subohissiah. After the proposed preliminary plat has been eaditio ally ap xwW by the City Council, the tecbucal design submission ahall irrlude the fallowing in>foZ=tion and arh additional information as nay be deemed necessary by the City for review and action. 1. Six (6) full size copies and are (1) B" x 11" ra lmticn of each ru* ira��thisin cchapterdesign ; ircluding a22 fieri infotmatlon as B. Staff Review. I'm the technical design infaxmntion submission is complete, it Shall be reviswed by the Conamuty Development and Dqineerinq Departants. Approval of the tedmical design is red before the preliminary plat is deed corQlete for papooses of �S� accepting an application for a final plat by the city. Section 5. Fagan Code Chapter 13.10 Subdivision 5, entitled "Final Plat", is hereby adopted in its entirety, by reference, as though repeated verbatim. Section 6. Fagan Code Chapter 13.30 is hereby mended to read: SF=CN 13.30. DATA AMID MSM S'J41MjOL%W. All preliminary plate WA and teduiical design, and final plats shall provide as a minima, the follawira data aryl shall conform to the design standards set forth in this Section except where deviations are approved by the Cm=il in a "Plarced Development" District or where a specific variance is granted by the Caalcil. Section 13-30 Lj3daian 1 Subd. 1. Preliminary Plat - General Design Sktnicairg Mle Plat -general design submission shall contain six types of plans - preliminary Preliminary plat plan, a site plan, a general utility and street plan, a general gradincl/drall-OW/erosion control plan, a general 1 plan and These parkland dedication plan/proposal. e plans shall be submitted in accordance with Section 13.10 Subd. 3. A. Preliminary Plat Plans. A preliminary plat plan shall contain the following: I. General Information a. Proposed name of subdivision, which name shall not duplicate or be similar to the name of any other plat. The use of the word "estate" shall only be permitted if the property is zoned "Estate". b. Vicinity map as provided by the City illustrating the general location of the proposed subdivision. c. Iegal description of the boundary of the subdivision. d. Names, addres and telephones numbers of the owner, developer, surveyor and/or engineer, and contact person. e. North arrow. f. Graphic scale of 1" - 50' or 1" - 100'. g. Sheet size of 22" x 34" on 24" x 36". h. Certificate of b=xbry survey by a Iand Surveyor or Erqi neer registered in Minnesota. i. Date of preparation. j. Bench mark. 2. Site Data for Proposed Subdivision SSS a. Boundary line of the proposed subdivision clearly indicated. b. Proposed lot boundaries , with numbers, areas, dimensions. and c. Proposed block boundaries, with ambers. d. dames and widths (paved and right-of—,jay) of streets and other rights -of -ray. Public street names shall be consistent with existing street names in the city or proposed names shall be shown in alpha designation until approved by the City's C=nrity Development Department - e. Location, dimension and purpose of any easements. f. location and dimension of park dedications. 9. Minimum building setback lines on all lots with the width of the lot shown at the Minimum ficrt setback line. h. Plat size data, including total amber of lots, total plat area, public riot -of -ray area, ponding easement arca and parkland area (in acres). i. lot sizes, including largest lot, smallest lot, average lot and median lot. 3. Existing Conditions Data for Proposed Subdivision and Adjacent (within 2001) land a. Existing zoning. b. Plat names, and lots, blocks and outlots for adjacent platted property. c. Tax parcel mndx-xs for adjacent unplatted property. d. Property owners' names. e. location, widths and names of all existing g or previously platted streets or other public ray, showing type, width and also conditions of inprovements. f. location, dimension and purpose of public and private easements of record. g. Topographical data, includign onatiurs at vertical intervals of not more than two feet (21). Water courses, marshes, wooded areas and rock outcrops, power transmission lines and poles, and other significant features shall also be shown. h. Locations of adsting structures, wells and septic systems, with an indication of whether said structures will be demolished or relocated and Qwther said wells and septic systems will be abandoned. 4. Traffic Data. Projected traffic information as may be required for internal and abutting streets related to average daily trips (ADT) and a.m. and p.m. peak has for paposes of traffic analysis. B. Site Plans. A site plan shall contain the following. 1 • General Information a. Proposed name of subdivision, which name shall riot duplicate or be similar to the name of any other plat. The use of the word "estate" shall only be permitted if the Property is zoned "Fstate". b. Names, addresses and telephone numbers of the owner, developer, surveyor wWOr engineer, and contact person. c. North arrow. d. Graphic scale of 1" = 50' or 1" = loo'. e. Sheet size of 22" x 34" or 24" x 36". f. Date of preparation. 2. Site Data for Proposed Subdivision a. Boundary line of the proposed subdivision clearly indicated. b. Proposed lot boundaries, with numbers, areas and dimensions. c. Proposed block boundaries, with numbers. d. Location, dimension and purpose of any easements e. Location and dimension of Parc dedications. f. Minimum building Betbak lines on all lots with the width of lot sham at the tnininza frm Fietback line. g. Names and widths (paved and right-of-way) of all streets and other rights-of-way. Public street names shall be consistent with existing g street names in City or proposed names shall be shown in alpha designation until approved by the City's ComaLanity Development Department. � 5 � h. Proposed bui.ldinxl fwVrints with dimensions, area and setbacks shorn. This may be shorn by building envelope for single-family residential develoI ,' . i. Proposed parking areas, with dimensions, setbacks and amber of spaces indicated, C. C,eneral Utility and Street Plan. A general utility arra street plan shall contain the following: 1. General Information a. Proposed name of subdivision, whidn name shall not duplicate or be similar to the name of any other plat. ,he use of the word "estate" shall only be permitted if the property is zoned "Estate". b• Names, addresses and telephone numbers of the owner, developer, surveyor and/or engineer, and contact person. c. North arrow. d. Graphic scale of 1" = 2001. e. Sheet size of 22" x 34" or 24" x 36". f. Date of preparation. g. Herrn mark. 2. Site Data for Proposed Subdivision and Adjacent (within 200') lard a. Boundary line of the proposed subdivision clearly indicated. b. Int boundaries within the proposed subdivision. c. Block boundaries within the proposed subdivision. d. Plat names, and boundaries of lots, blacks and outlots for adjacent platted property. e. Tax parcel numbers for adjaoent unplatted property. f. Location of existing utilities on the proposed subdivision and within 200 feet of the proposed subdivision. g. Names and widths (paved and rightbf-way) of all streets and other rightsof-+ay. Aublic street names shall be consistent with existing street names in City or proposed names shall be shown in alpha designation until approved by the City's CQamauiity Development Department. �5� D. General Gradino/�P/Er icn Control Plan. A general graftinq/drau-ap/erosion =Itrol plan shall contain the following. 1. General Information. a. Proposed nme of subdivision, which name shall not duplicate or be similar to the name of any other plat. Mne use of the wool "estate" shall only be permitted if the Property is zoned "Estate". b• Names, addresses and telephone numbers of the owner, developer, surveyor and/or ennginee:, and contact person. c. North arrow. d. Graphic scale of 1" = 501 or 1" =loot. e. Sheet size of 2211 x 3411 or 2411 x 36". f. Date of preparation. g. Bernd mark. IaTa rdSite Data for Proposed Subdivision and Adjacent (within 2001) a. Boundary lire of the proposed subdivision clearly indicated. b. Lot boundaries within the proposed subdivision. c. Block boundaries within the proposed subdivision. d. Plat names, and boundaries of lots, blocks and outlots for adjacent platted property. e. Tax parcel mzbexs of adjacent unplatted property. f. Existing contO= at 21 intervals to mean sea level datum, indicated by dashed lines, extending 2001 beyond the proposed subdivision boundaries. 9- Proposed ants at 21 intervals to mean sea level datum, indicated by solid lines, extending 2001 beyond the proposed subdivision boundaries. h. Building footprints of existing and proposed strucblres, with finish floor elevations indicated. i. location of existing ponds, wetlands, lakes, stream or marshes with proposed data for normal water elevation, ordinary hien water elevation, storage volume, area of drainage boundaries, and area calculations for each storm sewer inlet structure with directional flow arrows for each �S \ lot. E. General Landscape Plan. A general landscape plan shall contain the following. 1. General Information. a. Proposed name of subdivision, which name shall not duplicate or be similar to the tie of any other plat. The use of the word "Mate" shall only be permitted if the property is zoned "Estate". b. Names, addresses and telephone ambers of the owner, developer, surveyor and/or engineer, and contact person - c. North arrow. d. Graphic scale of 1" = 50' or 1" = 1001. e. Sheet size of 22" x 34" or 24" x 36". f. Date of preparation. 2. Site Data for Proposed Subdivision. a. Location of existing utilities. b. Location, type and size of existing trees, tree m"« arra plant material. c. Location, type and size of proposed plant material. d. Location of areas to be seeded and/or sodded. e. Plant list including proposed varieties, quantities, size and root type. F. Park Dedication. The petitioner is responsible for providing a park dedication proposal at the time of application. Me proposal shall meet all requirements as defined by the Parks Dedication Policy. The proposal shall be in plan and/or letter format depicting all information as required in this Subdivision. 1. Parklane] Dedication Plan. If the petitioner provides a land contribution in lieu of a cash dedication, a parkland dedication plan shall be provided with the preliminary plat -general submi ion. A parkland dedication plan shall contain the following. a. General Information i. Proposed name of subdivision, which name shall not duplicate or be similar to the name of any other plat. 4he use of the word "estate" shall only be permitted if I �� the property is zoned wEstate". i.i• Names, addresses and telephone mzbers of the °Fres, developer, aacveyor ardor engineer, arra contact person. iii. North arra,,. iv. Cbraphic stale of 1" s 50' or 1" a 100,. v. Sheet size of 22" x 34" of 24" x 36". Vi. Date of preparation. b. Site Data for Park Dedication Parcel (unless otherwise indicated) i. Proposed parkland dedication boundaries clearly indicated. ii. Dcisting topography within and 50' beyond the dedication parcel baaxdary. iii. location of existing wetlands, pods, lakes, streans or .arses with data for normal water elevation, ordinary high water elevation and flowage. iv. Iocation of existing tree masses including tom, size and quantity. v. Location of existing utilities and easements within and immediately adjacent to the dedication parcel. vi. Location of existing strucfm'es. vii. Areas of 12 percent slope or greater clearly indicated. viii. Iccatim of existing trails and sidewalks within and adjacent (within 2001) to the dedication parcel. ix. location of proposed trails and sidewalks within and adjacent (within 200 1) to dedication parcel, with type and grade dx&m every 100e. X. location of adjacent (within 2001) parkland or public -carred parcels. xi. Proposed iapnovOwnts within the parkland dedication parcel resulting from the proposed development, including utilities, restoration. grading and x1l. Parkland dedication analysis. ��l a. For residential development, the parkland dedication analysis shall include the acreage of the proposed unit .�� .parkland Parcel and proposed dwelling density b. For industrial, office and tenrc:ial develop wnrt, the parkland dedication analysis shall include the aceeage of the proposed parkland parcel and the applicable parkland percentage. 2. Park Cash Dedication. if the petitioner is providing a cash contribution in lieu of a parkland dedication, a letter of Proposal shall be provided with the preliminary plat -general design suimission. This letter of proposal shall contain the following. a. For residential development proposals, the cash dedication shall be based on the type of units. b. For irx2ustrial, office Proposals, the cash dedication footage of net developable lard. and commrcial development shall be based on the square C. Credit to cash dedication proposal and substantiating information for park and recreation benefit. Section 13.30 Subdivision 2 Subd. 2. Preliminary plat - tical Design Sllmision. After the preliminary plat -general design has been conditionally approved by the City Council, the following technical information shall be submitted for approval by the City Comnmty Development Department and City W gineering Depar�t. Said approval shall be required before the preliminary plat is denied amPlete for Purposes of accepting an application for a final plat by the City. The preliminary plat-tedudcal design sa*uission shall contain two types of plans - a technical utility and street plan and a technical grading/drainage/erosion control plan. These plans shall be submitted in accordanoe with Section 13.10 Subdivision 4. A. Tedhdeal Utility and Street Plans. A technical utility and street plan shall contain the following. I. General Information. Rine information as required in Section 13.30 Subd. 1.C.1. shall be provided on the technical utility and street plan. However, the scale of the technical utility and street plan shall be 1" - 501. 2. Site Data for Proposed Subdivision and Adjacent (within 2001) land. Rine information as required in section 13.30 Subd. 1.C.2 shall be provided on the technical utility and street plan. in addition, section lines and corners shall be clearly indicated. 3. Technical Utility and Street Data. a. The location, line size, invert and top or carting elevations, direction of flow arrows, hydrants and gate valves and service location of all existing sanitary sewer, water or storm sewer, trunks, laterals or services on or adjacent to the property. b. Proposed private water well and/or septic system locations with sufficient soil and percolation data for analysis of suitability by the City BVineer. c. Public streets showing right-of-way widths, paved street widths and paved radii. d. Public street grades with centerline elevations and Percent of grade indicated every loo feet. B. Technical Grading/Draina Vmrclsion Control Plan. A technical grading/drainage/erosion control plan shall contain the following. 1. General Information. the information as required in Section 13.30 Subd. 1.D.1 shall be provided on the tedrdcal grading/drainage/erosion control plan. 2. Site Data for Proposed Subdivision and Adjacent (within 2001) lard. the information as required in Section 13.30 Subd. 2 shall be provided on the technical gradi g/drarnaq%rosion control Plan. In addition, section lines and corners shall be clearly indicated. 3. Technical Grading/Drainage/Elusion Control Data. a. Location and finish floor elevations of any existing stn=wre, including onsite private weels and septic tanks, to remain after properly is platted. b. Location of existing structures on adjacent (within 1000) property. C. Location of proposed buildings, auxiliary structuress, parking areas and roads. d. Limits of Clearing and grading. e. Location of eresicrysedi:mw& omg=l structures and indication of type (hay bale, silt fence, sedimentation basin, etc.). f. A signed letter shall aoompany the submittal stating the PersWcmparry responsible for erosion and sediment control plan preparation, implementation and maintenance. C. Technical Landscape Plan. A technical landscape plan shall contain the following. 1. Gene>al.informaticn. The infa¢mation as required in Section 13.30 Subd. 1.E.1 shall be provided 'on the technical lwiLwape plan. 2. Technical Landscape Data. 7he inforinaticn as required in Section, 13.30 Subd. 1.E.2 shall be provided on a grading plan for the technical landscape plan,mAind sJon. Section 7. Eagan City Cade r 1, entitled General provisions and Definitions applicable to the entire qty code inc - "Penalty. violation" acid Section 13,.99 entitle "violation, a �� are �, adopted in their entirety, by reference, as, though repeated_ verbatim. Section 8. Effective Late. This ordim= ,shall take effect 14h its adoption and publication aowr&i g to lay. Lll Its,: Clerk By: Sts: Mayor i _' ;1 The following are detailed checklists to be used when compiling the information for each submission drawing. The preliminary plat application form indicates at which step in the process these plans must be submitted. All items must be included on the plan unless otherwise noted. R3•i�l _ rr� A. General Information 1. proposed plat name 2. vicinity map 3. legal description 4. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 5. north arrow 6. scale: 1" = 50' or 1" = 100' 7. sheet size: 22" x 34" or 24" x 36" 8. certificate of boundary survey 9. preparation date 10. bench mark B. Site Data for Proposed Subdivision 1. propose plat boundary line 2. lot boundaries, numbers, areas, dimensions 3. block boundaries, numbers 4. streets - name and right-of-way width 5. easements - location, dimension, purpose 6. park dedications - location, dimension 7. minimum building setback lines - width at min. setback 8. plat size data: total number of lots total area public r.o.w. area ponding easement area parkland area 9. lot sizes - largest, smallest, average, median C. Existing Condtions Data - Proposed Subdivision and Adjacent (2001) Land 1. existing zoning 2. plat names, blocks, lots, outlots 3. tax parcel numbers for adjacent unplatted property 4. property owners' names 5. streets - location, type, width, name, conditions B. Site Data for Proposed Subdivision I. proposed plat boundary 2. lot boundaries, numbers, areas, dimensions 3. block boundaries, numbers 4. easements - location, dimension, purpose 5. park dedications - location, dimension 6. minimum building setback lines - width at min. setback 7. streets - names and widths e. proposed building footprints - dimensions, areas, setbacks 9. proposed parking areas - dimensions, setbacks, spaces GENERAL UTILITY AND STREET PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers owner of improvements 6. easements (public 6 private) - location, dimension, purpose 7. topographical data at 2' intervals, water courses, rock outcrops, power transmission lines/poles, other significant features 8. existing structures, wells and septic systems - location and indication of demolition, relocation or abandonment D. Traffic Data 1. average daily trips - internal and abutting streets 2. a.m. and p.m. peak hour trips - internal and abutting streets SITE PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 50' or 1' = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Site Data for Proposed Subdivision I. proposed plat boundary 2. lot boundaries, numbers, areas, dimensions 3. block boundaries, numbers 4. easements - location, dimension, purpose 5. park dedications - location, dimension 6. minimum building setback lines - width at min. setback 7. streets - names and widths e. proposed building footprints - dimensions, areas, setbacks 9. proposed parking areas - dimensions, setbacks, spaces GENERAL UTILITY AND STREET PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 200' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark B. Site Data - Proposed Subdivision and Adjacent (2001) land I. proposed plat boundary line 2. lot boundaries within proposed plat 3. block boundaries within proposed plat 4. plat names and block, lot and outlot boundaries for adjacent platted property 5. tax parcel numbers for adjacent unplatted property 6. existing utilities on and adjacent to proposed plat 7. streets - names and widths GENERAL GRADING/DRAINAGE/EROSTON CONTROL PLAN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" - 50' or 1" = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark B. Site Data - Proposed Subdivision and Adjacent (within 2001) Land 1. proposed plat boundary 2. lot boundaries within proposed plat 3. block boundaries within proposed plat 4. plat names, and lot, block, and outlot boundaries on adjacent platted property 5. tax parcel numbers of adjacent unplatted property 6. existing contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (dashed lines) 7. proposed contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (solid lines) 8. building footprints and finish floor elevations - existing and proposed structures 9. ponds, wetlands, lakes, streams or marshes: NWL proposed elevation OHWL proposed elevation storage volume proposed area drainage boundaries area calculations for storm sewer inlets directional flow arrows for each lot A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 50' or 1" = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Site Data for Proposed Subdivision 1. existing utilities 2. existing trees, tree masses, plant material - location, type and size 3. proposed plant material - location, type and size 4. areas to be seeded and/or sodded 5. plant list - proposed varieties, quantities, sizes, root types PARK DEDICATION INFORMATION The applicant is responsible for providing a park dedication proposal at the time of application. The proposal shall meet all requirements as defined by the Parks Dedication Policy. The proposal shall be in letter and/or plan format depicting all supplemental information. Parks dedication information may be obtained at the City of Eagan, Parks 6 Recreation Department, 3830 Pilot Knob Road, Eagan, Minnesota, (612) 454-8100. PARR PLAN CHECKLIST (land contribution in lieu dedication) A. General Information 1. proposed plat name 2. names, addresses and telephone numbers owner developer surveyor and/or engineer contact person of cash 3. north arrow 4. scale : 1" - 50' or 1" - 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Site Data for Park Land Parcel 1. arkland caboundaries exis 2. posed ting topography withinand 501 beyond dedication boundary 3. exsiting wetlands, ponds, lakes, streams or marshes - NWL, OHWL, and flowage 4. existing tree masses - type, size and quantity 5. existing utilities and easements within and adjacent to dedication parcel 6. existing structures 7. areas of 12% or greater slopes s. existing trails and sidewalks within and adjacent (2001) to dedication parcel 9. proposed trails and sidewalks within and adjacent (2001) to dedication parcel (type and grade every 100') 10. adjacent (2001) parkland or public owned parcels 11. proposed improvements within parkland dedication parcel resulting from proposed development (utilities, grading, restoration) 12. parkland dedication acreage analysis - acreage of proposed parkland parcel and density for residential development porposal 13. parkland dedication acreage analysis - acreage of proposed parkland parcel and applicable percentage based on parkland dedication policy for industrial, office and commercial development proposals PARK CASH DEDICATION LZTTER (cash dedication in lieu of land contribution) 1. cash dedication based on type of units for residential development proposals 2. cash dedication based on square footage of net developable land for industrial, office and commercial development proposals 3. credit to cash dedication proposal and substantiating information for park and recreation benefit A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyor and/or engineer contact person 3. north arrow 4. scale: 1" a 50' 5• sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark B. Site Data - Proposed Subdivision and Adjacent (2001) Land 1. proposed plat boundary 2. lot boundaries within proposed plat 3. block boundaries within proposed plat 4• plat names, and lot, block and outlot boundaries for adjacent. platted property 5. tax parcel numbers for adjacent unplatted property 6. existing utilities on and adjacent to proposed plat 7. streets - names, widths s. section lines and corners C. Technical Utility and Street Data 1. size of utility line 2• invert and top of casting elevations 3. direction of flow arrows 4. hydrants and gate valves 5. service locations 6• proposed private water well and/or septic system locations with soil and percolation data for suitability analysis 7. public streets - r.o.w. widths, paved widths, paved radii 8. centerline elevations every 100' and % of grade TECHNICAL GRADING/ DRAINAGE /EROSION CONTROL PLAN CHZCKLTST M B. General Information 1. proposed plat name 2. names, addresses and telephone numbers: owner developer surveyeor and/or engineer contact person 3. north arrow 4• scale: 1" - 50' or l" s 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date 7. bench mark Site Data - Proposed Subdivision and Adjacent (2001) Land �� o I. 2. 3. 4. S. 6. 7. 8. 9. 10. proposed plat boundary lot boundaries within proposed plat block boundaries within proposed plat plat names, and lot, block and outlot boundaries for adjacent platted property t ax parcel numbers of adjacent unplatted property existing contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (dashed lines) proposed contours at 2' intervals to mean sea level datum, extending 200' beyond proposed plat boundaries (solid lines) building footprints and finish floor elevations - existing and proposed structures ponds, wetland, lakes, streams or marshes: NWL proposed elevation OHWL proposed elevation storage volume proposed area drainage boundaries area calculations for storm sewer inlets directional flow arrows for each lot section lines and corners C. Technical Grading/Drainage/Erosion Control Data 1. existing structures, including onsite private wells and septic tanks, to remain after platting - location and finish floor elevations 2. existing structures on adjacent (1001) land 3. proposed buildings, auxiliary structures, parking areas, roads 4. limits of clearing and grading 5. structural erosion/sediment control locations and type 6. signed letter from person/company responsible for erosion and sediment control plan preparation, implementation and maintenance TECHNICAL LANDSCAPE PLhN CHECKLIST A. General Information 1. proposed plat name 2. names, addresses and telephone numbers: B. Technical Landscape Site Data - Proposed Subdivision \,7 \ owner developers surveyor and/or engineer contact person 3. north arrow 4. scale: 1" = 50' or 1" = 100' 5. sheet size: 22" x 34" or 24" x 36" 6. preparation date B. Technical Landscape Site Data - Proposed Subdivision \,7 \ Provide the following information on a grading plan: 1. existing utilities 2. existing trees, tree masses, plant material - location, type and size 3. proposed plant material - 4. areas to be seeded and/or 5. plant list - proposed sizes, root types ESCROW ACCOUNTS location, type and size sodded varieties, quantities, In action taken at a Special City council meeting on may 14, 1985, the Eagan City Council instituted cash escrow requirements for certain development costs within the City. The purpose of this policy is to ensure the payment of certain staff and consultant costs which are currently absorbed by the City or billed back to the developer after having been paid by the City. A copy of the Escrow Agreement has been attached. The Agreement should be signed and submitted with the preliminary plat -general design submission on the 15th day of the month. cny OF EACAN 3830 Pn= )MB ROAD EWAN, KDOMSOTA 55122 (612) 454-8100 PREMMO 2Y PIAT APPLZ=CV - 1... (Please print) . APPLICANT C09M Ocie Mxd)er .city CouncilDate Pae Data Paid Receipt No. The Preliminary Plat process includes two =ebtory steps: 1) an initial general design 'o basion for review and apPrcoval by City staff, Planning Cmmissicn and City Council; and 2) a supplammtary teamiool design submission for review aci approval by City staff. Oarplete application, fee and escrow, alorq with the initial general design submission items (am below), not be submitted to the Planting Division j2! the 15th day of ibi... n. iA %&l the petition is to be processed for a public hearing by the planning Commission. 7hchnical design smbmissim its (sae below) nut be submitted following conditional appzwal of the general design. PRECZ MUM PLAT 9JB LrSION RMUDMKWM (to be completed by the Applicant) RIEL2M: The following items cast be aubmittad as part of BY DATE AMNT the initial prelimlrary plat -general design sAnlasim: — — Completed and signed Preliminary plat application _ — — Preliminary Plat application fee (6300.00) — — _ Escrow ($150.00 per gross axe; 6750.00 sinism, 62,400.00 MLXMM) NOTE: The City, at its ai0crWtion, 'Y rerpmat additional deposits to the escrow amanRs to insu m CCrMir&Md cowerage of costs in the Convletion of specific projects. — — legal dm iprtim of subject pity — — Abstractor's certificate of the recess and a0dzaesm of property Owners within 350 feet of the bouderies of the suolect propercy — — six (6) n..n bainary Plat Plan — — six (6) site Plan — — six (6) General utility and Street Plan — — Six (6) Cienaral amtrol Plain — — six (6) Ga7Qa1 Landscape Pine — — Six (6) park Plan or Cash Dedication latter — — Six (6) 8 1/20 x 110 g� design Plane (Aft1t after staff Ravir,Mrting) a]1 =Z -M: 9n fOLIMiN its est be witted following conditional preliminary Plat apWvval. Mviaw and approval of the Preliminary plat-tertinLoal is end l� the paallmira�ry� p�i1ant design demand complte or Purposes of accepting an 0 iostian for a final plat: far plat: — — Six (6) Tudmigal utility ad Street Plana — — Six (6) laantical ion C=ontrol Plans — — six (6) Technical Iandvcape Plan amen simh E C►1E Subecibed and sworn to before me this _ day of , 19 APPLICANP'S R1SPCHSratrrrsc Notary Public - Applicants have the responsibility of cedting all applicable ordinances pertaining to their application and complying with all ordinance r8Z.{reM^•S (Chapters 11 and 13 of the Fagan City mie) . Applicants mist meet with the Cakota courrty Plat Caission or Nircwsota Department of Transportation if the plat abuts a Canty or State road. Applicants mist attend all Staff meetings, Planning Caission Meetings and City Cbhacil meetings pertaining to the proposed plat. PREMMUM PLAT PROCESS 1. 7he developer receives the applicatiaywnbmittal package. 2. The developer contacts irdividoal City deparltmefts to discuss the development proposal on a omoep a al basis so as to date=+ne City needs and code requirements. 1. 7he developer returns the completed application, additional submittal information, six (6) sets of general design drawings and pays all fees by the fifteenth (15th) day of the myth. 1. Staff screens the application for completeness. If incomplete, the application is returned to the developer with fees. If the application is ford to be oosplete, staff will distribute a eat of plans to each City depattzmunt 5. The Staff Review and Evaluation Caittee reviews the application in preparation for the developer/staff meeting typically bold the first Monday of each myth. The detailed review will germine %tetter or rot the application is acceptable. this includes the o rksiderstim of %Father of not revisiuu, special reports and/or coupnim applications (variances, PAws, etc.) are necessary. 6. (A) bbllowing the developer/staff seting the applicant has Cantil the end of the busiress %eek to submit revisions, spacial reports and/or companion applications if they are necessary. if required charges and/cr additional mhnissians are rot completed by the and of the weak, staff may either ., inue the application until the information can be provided or return the application and fees to the developer. (B) If revisions are rot necessary or they are stunted on time, reviewed and aoapted, the application will be scheduled for review by the Advisory Plarvung commission and the staff report papered. If the application is in omted by the Advisory Plmadrg —1 =, the application will be reviewed again the following month. Orly approval or denial by the 0—ission will forward the application to the City Cbunail. owe City Cecil dell approve or deny a preliminary plat awllcation within One hundred Uwrty (120) days of the time City staff has determined the application to be a oaptable. 7. The develcpmvrt proposal will be scheduled for review by the Adviamy Partes and Recreation Coomiasion. This meeting is really bald an the first T1nRvay of each month. a. The re®erdatiom of the Advisory Planning C isaion and Advisory Parks and Recreation mrmission are forwarded to the City Ocu cil and the application is scheduled for C MCU review. 9. If the preliminary plat receives approval, it shall be conditional cpm; (A) The payment of any SUbseWmsitly regui ed ascram. If the developer elects private improvements, such condition of escrow shell bu = effective; and (B) Approval of the technical design submission. After the proposed preliminary plat has been conditionally approved by the City 0ou cil, the technical information as specified in the attached Submission i Raq'+reme^r= &hall be eaubmitted for approval by the City's Cannuuty Oevelopmm and Engineering Departments. This approval is required before the preliminary plat is deem& complete for purposes of accepting an application for a final plat by the City. PROTECTIVE INSPECTIONS MONTHLY REPORT - DECEMBER 1988 NUMBER OF PERMITS ISSUED Electrical Plumbing HVAC Water Soft Signs _ Well, Cess YTD THIS MONTH 138 YEAR-TO-DATE NATURE OF BUILDING PERMITS ISSUED ISGNve.0" 1.806 TYPE I NO. VALUATION PERMIT FEE IPLAN REV FEE TOTAL FEES 22 : FOUNDATION I 2 I ------- Is 203.00 Is ------- $ 203.00 724 SINGLE FAMILY I 48 5,386,000 I 29,220.00 I 14,610.00 133,081.00 28 DUPLEX 68 TOWNHOUSE 7 I 490,000 3,178.00 I 1,589.00 17,584.00 4CONDO 0 1APT BLDGS 0 FAGRICULTURAL I 28 1 COMMERCIAL 3 I 4,480,000 12,618.00 I 6,309.00 I 121,348.00 92 COMM/IND REMODEL 6 I 198,000 1,504.00 727.00 I 2,330.00 13 COMM/IND ADDITION 1 I 175,000 818.00 I 409.00 2,168.50 2 INDUSTRIAL 0 1INSTITUTIONAL 9 PUBLIC FACILITIES 1 350,000 1,386.00 693.00 6,858.00 17 RES. GARAGES 1 I 4,000 58.00 ------- 60.00 61 RES. ADDITIONS 3 46,000 446.00 223.00 I 693.00 33 SWIM POOL 340 MISCELLANEOUS 13 46,500 660.00 ------- 687.00 2 DEMOLISH 2 HOUSE MOVES 1,445 MO. TOTALS 85 11,175,500 50,091.00 24,560.00 285,012.50 - 1 ADJUSTMENTS 1,444 YEAR-TO-DATE 149,970,186 683,756.50 305,070.00 3,353,562.60 PROTECTIVE INSPECTIONS - MONTHLY REPORT DATE December 1988 MU L I I-L'-AMIL I ISMAILUUWN (r� 1 MO. N I MO. # 1 MO. U �.� YTD # 1 YTD U OF I OF 1 OF 11 OF 1 OF TYPE PERMITS I UNITS BLDGS. II UNITS 1 BLDGS. IN t DUPLEX 1 t n 28 1 14 1 t t 1t 1 3-PLEX 1 3 3 7 1 11 6 1 2. 1 1 1 111 t T 1 11 1 4-P_LEX 1, 4 I 4 1 1 II 64 1 16 f 1 1 t1 t 1 7 1 1� - 5-PLEX 1 1 t ll 1 1 1/5 1 1 IN I 1 1 t tt t 6-PLEX 1 t 1 1t 18 1 3 t - T-PLEX 1 1 t 1t t 1 t IN 8-PLEX t 1 1. It 1 t t t 11 1 10-PLEX t t 1 It t t t t 12-PLEX _ _._ 1 t t' IN I r I t 16-PLEX I 1 11 t 1 1 t 11, APT. BLDG. 1 11 t 1N t OTHER 1 t t n t TOTAL 1 7 1 7 1 2 It. 117 35-1/5 1 11 It t (r� PROTECTIVE INSPECTIONS MONTHLY REPORT COMMERCIAL/INDUSTRIAL 8r INSTITUTIONAL BREAKDOWNS DATE DECEMBER 1988 BLDG. 1 1 1 1 PERMIT # 1 ADDRESS & LEGAL 1 OWNER 1 VALUATION 1 OCCUP. 1 1301 LONE OAK RD 1 1 1 15943 / 1 OPUS CORP 1$ 2,700,000 (COMM NEW 1 800 LONE OAK RD 1 1 1 16007 1 1 DART TRANSIT 1 1.640,000 (COMM NEW 1571 CENTURY PT 15975 L3. B1. CENTURY ADD J. RANDY IVERSON 1 140,000 (COMM NEW 16008 12935 1 i1'1 WEST SERVICE RD F.AC CTR tun PK 1 *I T. & D. STEVENS 1 1 175,000 1 (COMM ADD 15970 1 2855 EAGANDALE BLVD 1 1 1 1 L4, B1, EAG CTR IND PK #7 1 ELLIOT AUTO 1 85,000 TINT IMPR 1 1301 CORPORATE CTR DR 1 1 1 15971 1 L1, B3, EAG OFC PK #1 1 NW MUTUAL LIFE 1 40,000 TINT IMPR 15976 3800 PL SERACTMICHAEL Ll. 1, Bl. MICRa_EL R SILL 1 TESSERACT DEVEL 1 20,000 TINT IMPR 16005 1 1266 TOWN CENTRE DR 1 1 1 1 L3. B1, TOWN GTR 100 6TH 1 MIKE FINLAY 1 32,000 TINT IMPR 15983 1 1380 CORPORATE CTR DR 1 1 1 1 L2, B2, EAG OFC PK 2ND 1 OPUS CORP 1 18,000 TINT IMPR 1 1278 LONE OAK RD 1 1 1 16000 _ 1 1.1 nl _ RAG 1.FMAy LAKE. a 1 LONE OAK PLAZA 1 3,000 TINT IMPR 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 / 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 PROTECTIVE INSPECTIONS MONTHLY REPORT _ DECEMBER 1987 NUMBER OF PERMITS ISSUED THIS MONTH YEAR-TO-DATE Electrical 140 1,874 Plumbing 65 1,132 HVAC 66 1,347 Water Softener 0 180 Signs 15 161 Well, Cesspool, Septic Tank 0 15 NATURE OF BUILDING PERMITS ISSUED YTD MONTHLY 12APTBLDGS 1 i 4,000,000 9,828.50 4,914.25 165.980.7` 0 AGRICULTURAL ! 0 35 ; COn-IERCIAL 1 3 1,430.000 4.830.50 9 41 S 95 Ar 61 a 7c 115 TYPE NO. VALUATION PERMIT FEE (PLAN REV FEE TOTAL FEES 23 FOUNDATION 0 !COMM/IND ADDITION 0 700; SINGLE FAMILY 52 $ 4,879,000 $ 25,302.00 $ 12,356.75 $ 128,604.7' 48 DUPLEX 2 104,000 _ 671.00 335.50 4,462.5( 92 1 TOWNHOUSE 0 0 3 CONDO 0 12APTBLDGS 1 i 4,000,000 9,828.50 4,914.25 165.980.7` 0 AGRICULTURAL ! 0 35 ; COn-IERCIAL 1 3 1,430.000 4.830.50 9 41 S 95 Ar 61 a 7c 115 ;COMM/IND BE140DEL 10 216,900 1 1,618.90, 694.75 2,422.1` 7 !COMM/IND ADDITION 0 2 INDUSTRIAL I 0 0 1 INSTITUTIONAL 0 6 0 I PUBLIC FACILITIES 52 RES. GARAGES 0 ' 39 RES. ADDITIONS 2 24,500 222.00; 111.00 345.50 17 SWIM POOL 0 ' 302 MISCELLANEOUS 13 14,300 288.601 293.10 3 DEMOLISH 0 1 3 HOUSE MOVES 1 30.001 30.00 1,459 MO. TOTALS 84 10,668,700 42,791.50] 20,827.50 347,554.54 74 - FOUND. ADJUSTMENTS S.F.)+ 6,000 FOUND) - 15.00' S.F.) + 72.501(S.F.) + 36.25 - 15.00 '(S.F.)+179.25 1,455 YEAR-TO-DATE 149 309,292 $ � $ 622,266.58 i$ 296,577.70 T.P. +180.00 i,3 .4D5 OF 3830 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 January 9, 1989 METROPOLITAN COUNCIL SELECTION COMMITTEE MEARS PARK CENTRE 230 EAST FIFTH ST ST PAUL MN 55101 Re: Appointment of Deborah Thompkins/District 15 Dear Metropolitan Council Selection Committee: In official action that was taken by the Eagan City Council at a regular meeting held on Tuesday, December 20, 1988, Deborah Thompkins of 1681 Walnut Lane, Eagan, was unanimously endorsed as a candidate for representative of the Met Council's District 15 to replace Mary Martin, who is not seeking reappointment. During the past several years, Ms. Thompkins has been involved in a number of organizations and activities within the City of Eagan, Dakota County, and other entities in District 15. She has the time and energy for fulfilling the requirements as well as making a contribution to this position. With the considerable growth that is occurring in Dakota County, and specifically within District 15, the City of Eagan believes that it is important that our representative be conscious of that growth with a willingness to commit to the types of issues that the Metropolitan Council must consider. Attached is a copy of her resume. If you would like any additional information about Deborah Thompkins, please feel free to contact this office at any time. Sincerely, Thomas L. Hedges City Administrator Attachment TLH/kf THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 177 Cable TV North Central may be sold Officials at Cable Television North would not be affected Central announced Thursday that they are discussing the sale of theCompaay lawyers, at a meeting last company, which serves more than =lawyers, the North Suburban Cable 75,000 subscribers in 38 Twin Cities Commission in Falcon Heights, dis. suburbs. cussed the sale but did not mention prospective The company said in a statement ministrator Bootie Andersons said. yesterday that it did not Imow when a sale would happen. But it said service to customers would not be diminished and employees probably �g � TelBuNE &Suburban cable N systems offered for sale Six suburban cable TVsystems be a bidder," Hauser said. He de- with:75,000 customers are for sale dined to identify the companies to the highest bidder, which could that have expressed interest in his end up being one of the two pan- cable systems and refused to say nerslhat now own them: Continen- whether he is interested in acquir- tai .Cablevision and Hauser Com- ing full ownership of the six sys munications. terns jointly owned with Continen- tal. The six systems serve more Hauser Chairman Gus Hauser said than 75,000 customers in 38 cities Friday that he and Continental in Anoka, Hennepin, Ramsey, Da - each decided to sell their 50 percent kota and Washington counties. stock ownership in North Central Cable Communications, the hold. ing company that owns the six sub- urban systems. The decision to sell was nude after companies interested in buying Hauser's suburban Northwest Hen. ne9im County system expressed in- terest in the others. The six cable TV systems jointly owned by Hauser and Continental "are all up for sale — anybody can Officials of Continental, which owns and operates the St Paul ca- ble TV system, could not be reached for comment North Central Cable Communica- tions officials said no changes in operation of the six cable systems are planned and that they do not expect a change in ownership to affect the company's 183 employ- ees. North Central Cable Communications Corporation•934 Woodhill Driven Roseville, MN 551130(612) 483.3233 January 6, 1989 Mr. Thomas Hedges Burnsville/Eagan Cable Commission 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Hedges: We have today, orally advised the Chairman and Staff of the Burnsville/Eagan Cable Television Commission that the owners of Cable TV North Central are discussing the sale of their interests In the Company with prospective buyers. It is not known whether or when a transaction may be agreed upon. We wish by this letter, to advise you of this action and to assure you that these discussions of a sale, should it occur, will not have a negative impact on the Company's outstanding service or on Its dedicated employees. It has been our privilege to provide cable television service to your community. We believe this service is second to none in the United States and something of which we can all be proud. This success is a tribute to the effective partnership between the Commission and the Company. The decision by the owners of Cable TV North Central to seek a buyer of their interests in the Company is consistent with many similar actions occurring throughout the cable television industry. We will, of course, keep the Commission fully advised of our progress. In the meantime, we expect to conduct the business of Cable TV North Central in a normal manner, including any ongoing discussions with the Commission. We wish particularly, to assure you that Cable TV North Central's outstanding cable service will continue at Its current level of excellence. With best regards, John R. Eddy Executive Vice President JRE/grs Status Report for Dakota County** December, 1988 Amount * + = Increase/- = Decrease ** Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. of ASSISTED HOUSING Elderly Family Total (+/-)* Section 8 Existing: Certificates 405 1,129 1,534 +18 Vouchers 132 222 354 +6 Moderate Rehab 4 21 25 0 Section 8 New Construction 247 300 547 0 Low Rent Housing 380 200 580 0 235 Home 0 41 41 0 236 Rental 0 526 526 0 TOTAL ASSISTED HOUSING 1,168 2,439 3,607 +24 Amount Commercial/ of COMMUNITY DEVELOPMENT Elderly Familv Multifamily Total Increase MHFA Local Participation 0 5 0 5 0 MHFA Home Improvement Loan 33 172 0 210 2 MHFA Home Rehab Loan 65 76 0 141 0 MHFA Home Energy Loan 10 133 0 143 1 Rental Rehab 38 49 5 92 0 CDBG Rehab Loan 90 179 0 269 3 CDBG Rehab Loan - Mobile Home 1 20 0 21 0 MHFA Solar Bank Energy Loan 0 8 0 8 0 312 Loan. - Residential 4 15 0 19 0 312 Loan - Commercial/ Mixed Use N/A N/A 3 3 0 Weatherization 371 1,483 0 1,854 14 TOTAL COMMUNITY DEVELOPMENT 612 2,145 8 2,765 20 * + = Increase/- = Decrease ** Numbers for the City of South St. Paul are included in Assisted Housing, Rental Rehab, and Weatherization, but are excluded from the rest of the Community Development programs; South St. Paul operates separate Community Development programs. Status Report for the City of Eagan December, 1988 ASSISTED HOUSING Section 8 Existing: Certificates Vouchers Section 8 New Construction Low Rent Housing 236 Rental TOTAL ASSISTED HOUSING Amount of Elderly Family Total (+/-)* 26 223 249 -7 26 61 87 -1 0 33 33 0 0 18 18 0 0 144 144 0 52 479 531 -8 COMMUNITY DEVELOPMENT Elderly MHFA Home Improvement Loan 2 MHFA Home Rehab Loan 3 MHFA Home Energy Loan 1 CDBG Rehab Loan 1 Weatherization 5 0 TOTAL COMMUNITY DEVELOPMENT 12 * + = Increase/- = Decrease Ir: Amount of Family Total Increase 14 16 0 3 6 0 10 11 0 5 6 0 68 73 0 100 112 0 January 6, 1989 Mayor Vic Ellison and the members of the City Council City of Eagan Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor Ellison and the members of the Eagan City Council: I am writing to urge you to reconsider your support of Eagan Spe- cial Assessment Policy x{86-1. We have owned our Woodgate III townhome since 1982 and my husband has lived in Eagan since 1970. We have always been very proud of the enlightened and fair city government in Eagan. This assessment is not in keeping with Eagan's history of equi- table city government. We cannot understand why only residents of townhouses are being assessed for the sidewalk and bike trail proposed for Johnny Cake Ridge Road. The assessment as proposed is not in accord with Minnesota Statutes Chapter 429.051 which states "the cost of any improve- ment, or part thereof, may be assessed upon property benefited by the improvement, based upon the benefits received, whether or not the property abuts on the improvement." Reason would make it obvious that the residents of the single family homes along Johnny Cake will also benefit from the sidewalk and bike trail. Why are they not being assessed? I could understand perhaps a lower assessment than that charged to those of us in multiple dwelling units, but I cannot understand no assessment at all. That implies that single family home resi- dents will not benefit from the improvements at all, and with the number of families with children in those homes in our neigh- borhood, that is simply unbelievable, especially in terms of the bike path. We are greatly in favor of the proposed improvements and are not quibling over the $80 assessment. When we first heard that the city proposed to assess only the townhouse owners, I simply could not believe those reports were accurate, or if they were, that you would not quickly move to remedy the inequity. That has not occurred. We are very disappointed by your actions in not making the assessment equitable for all the Eagan residents who will benefit as a result. Don't forget, there are lots of voters living in multiple dwelling units in Eagan! Sincerely, Pam Carlson 4446 Johnny Cake Ridge Road Eagan, Mn 55122 �as EAGAN FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER, 1988 TYPE WORK PERFORMED MAN HOURS Structure 100,000 Structure 40,000 Fire/Rescue 846 Training 682 Truck & Equip. Maint. 242 Station Maintenance 201 Fire Prevention 220 Administrative 667 TOTAL 2.858 MANPOWER STA. #1 STA. #2 STA. #3 STA. #4 STA. #5 Available Nights 10 12 6 8 9 Available Days 6 5 1 2 3 Available Days/Nights 3 4 2 3 1 Available Rotating 3 0 2 1 0 On Leave 0 3 0 0 0 Rookies 4 1 2 3 2 TOTAL 26 25 13 17 15 FIRE/RESCUE TYPE NUMBER S LOSS Structure 12 140.000 Grass 1 0 Vehicle 6 1,300 False 9 0 Medical 8 Other 3 TOTAL 39 LARGE DOLLAR LOSSES DATErZ AME 10/05/88 Meranda 10/29/88 Peterson LOCATION 4223 Trenton 4065 Amethyst OCCUPANCY S LOSS Structure 100,000 Structure 40,000 F -Monthly -Report Page 3/EAGAN CITY January 3. 1989 ...... .... FWWRIF V-4 91 MN Councilmember Gustafson asked what date had been set for the bid opening. City Administrator Tom Hedges stated the date would be entered in the minutes when it was known. It was recommended t6 specifications and set the bid opening for January 19 for the purpose of acquiring and installing an 150 KW Diesel-generatior to be used at the Eagan Municipal Center Building. 7454! 03 0 6 4900 1; R a,- imp I I I Me I 0441V It was recommended to approve the third and final payment of Contract 87-34 (Sperry Reservoir -Repainting) to Rainbow Incorporated and authorize acceptance for perpetual maintenance. E. Contract BQ-Ql, A61 . 5r:i64iLthang Order No. 4 (Fire Station No. 51. It was recommended to a0v ...... Order No. 4 to Contract 88-01 (Fire Station No. 5)..-i.T1::::.t-tij9*' ditional amount of $10062.00, and authorize the Mayor andto execute all related documents. t. - y =11511 •r�- *I 1W -V -1U4 It was recommended to..4pprove .. the second and final payment for Contract 87-37 (Park Cliff Storm Sewer) to Albrecht Incorporated and accept perpetual maintenance. G. Contract 87-1. Final Pavl�nt/A�;aRtance (Park Improvements),. It was recommended to approve final: payment to Central Landscape Inc., for improvement Contract 87-1 in the amount of $6,305.55 and to accept for perpetual maintenance the improvements to the seven (7) parks as presented. U. Contract RB-16/Approve Change or No. 2 (Lexington Sguare Storm Sewer). Ch'Order No. 2 to Contract ' It was recommended•:4*9e 88-16 (Lexington Square -'8t6k r n i6 i L� t '. ) ......"in the additional amount of $5,924.00, and authorize the Mayor an(X...::City Clerk to execute all related documents. Page 4/EAGAN CITY January 3, I. COU 1989 It was recommended to approve Change Order No. 1 to Contract 88-29 (Well No. 13) to change the contractual completion date from February 15, 1989, to March 8, 1989, and authorize the Mayor and City Clerk to execute all related documents. �TS�L *CVM PR ,. It was recommended - Streets and Utilities) to app{?�iie Cohtfact XPi?;..Per pR;C:u18:;Ci ty 84-V (Crossroads of Eagan maintenance. It was recommended to approve Contract 85 -AA (Blackhawk Glen 1st Addition - Streets and Utilities) for perpetual City maintenance. L. Sanitary Lift Station). It was recommended to aprQvi'e second and final payment for Contract 87-14 (Country H411fzpr::::: unitary Lift Station) to Smith and Loveless Incorporated and:::Aa:dthorize acceptance for perpetual maintenance. M. Contract 88-33, Receive Bids/Award Contract (Well No_ 13 - Pumnhouse and Facilities. It was recommended t#:::r4 No. 13 - Pumphouse and Facil-i lowest bidder (Phillips -Klein Wachter moved, Egan secon foregoing consent agenda items All voted in favor. CITY ds for Contract 88-33 (Well and the contract to the the amount of $145,818.00. the::ja- tion to approve the autizbrize their implementation. UPDATE City Administrator Tom Hedges dis:EFibuted to the Council the January, 19891 meeting schedule and ali6 a list of the potential APC members. City Administrator Tom Hedges infoFmed the Council there was a conflict regarding the date for the Water Quality Management Joint Meeting. Egan moved, Wachter seconded, the motion to schedule a meeting for February 16, 1989, at 7:00 p.m, regarding the Water Quality Management Joint Meeting. All voted in favor. Page 5/EAGAN CITY January 3, 1989 AUTHORISATION':'1'#:'ICBASE CITY VEHICLES A new list regarding the vehicle authorizations was distributed to the Council (see Exhibit "A" attached). Councilmember Egan questioned when the purchase would take place. Public Works Director Tom Colbert stated it woul l: tYdl*': �lal5e i?y January 15, 1989. Egan moved, Gustafson secoiiatd, tl :motion to approve the purchase of eleven (11) vehicles. -::per Hennepin County Contract No. 9544, realizing that all the egad invent 0s budgeted for in 1989. All voted in favor. BLUE RIDGE ADDITION/VACATE COMMON LOT LINE DRAINAGE AND UTILITY EASEMENT Public Works Director Tom Colbert updated the Council on the matter and described the location. McCrea. moved, Gustaf sof'seC4??ded,,._the motion to close the public hearing and approve the vacat .pn"o :::::6e common lot line drainage and utility easements as presented; within>:Che Blue Ridge Addition and authorize the Mayor and Citylec;l:;tts: execute all related documents. All voted in favor. MNCC AGREEMENT/SENECA PLANT EXPANSION City Administrator Tom Hedges provided the background information to the Council. Becky Comstock to the agreement as described in her letter to Dale Mink'd 'dated December 27, 1988. She stated that Seneca would accept ide lai nage in paragraph 3.3 (c) of the agreement with the following:::i!odifcation: "to the extent of its authority under law or regulatid.4". Ms:: -:Comstock recommended adoption of the agreement with the condition that::the Metropolitan Council and the PCA approve the agreement. Mayor Ellison questioned when the MWCC would next meet. Ms. Comstock stated they would meet January 10, 1989. Councilmember Gustafson requested�::�urther clarification on paragraph 3.3 (c) of the agreement. Ms;:--:-tomstock clarified the language. Councilmember Wachter stated he fe t nothing in the agreement protected the neighbors and he was disappointed. Councilmember McCrea disagreed and Ms. Comstock outlined the:>rotective provisions of the agreement. Mr. Wachter stated he still had concerns and felt there should be some type of financial compensation. Mayor Ellison stated he understood the skepticism but felt the document would provide relief. He felt the agreement would make a difference. Page 6/EAGAN CITY COUNCIV: A2714.... ::::: January 3, 1989 Betty Bassett, 2101 WutieT-;- 'eights, stated she felt the MWCC was not using state of the art equipment. She felt the MWCC was reneging on past promises and requested an environmental study be performed on the ground water. She thanked the Council for listening to the residents and requested:.the Council continue its vigilance. John Wesley, 1747 Bl tie'DiS-Is::questi-Oned the legality of the consideration of the agreement.::::Ne fur:t-her questioned the cost and stated he felt the agreement war::::-.unenfGrceable. He reviewed previous questions regarding the PCA enfii�cemeFit: Community Development Director Dale Runkle statecl:s s3#E:::Vb:d-" notify the neighbors of the upcoming PCA meetings. Mr ''Wesley'hati`questions and concerns regarding the zoning. City Attorney Jim Sheldon again recapped the zoning issue. Councilmember McCrea questioned the number of government bodies the Council was dealing with. Ms. Comstock stated it was dealing with any unit of the government= t&at:.would issue a permit to the MWCC. McCrea asked what was an adtiifi stiiKative review. Ms. Comstock stateo it was a formal review process.. N1cCr-eg questioned where the financially feasible language;:was located in the agreement. Ms. Comstock stated it was item (i5.�.;::viia:ge'four of the proposed agreement. McCrea complimeistci:::k�+e neighborhood for their actions regarding the matter. Councilmember Egan stated the agreement was not perfect but that there was much work to get the consensus on solving the odor problem. He stated it eliminates much subjectivity and the best possible effort had been made. He f;.e1:t. the.;:zoF1xA9 was a concern and requested clarification. City Attor i ....a:<C i iii ti stated the use of the facility was not changing and that'the,:Council would have problems changing the past zoning interpretation:::at the present time. Councilmember Wachter recagged thV.: Page 7/EAGAN CITY COUNCIL Ut}'n January 3, 1989 John Yetzer, 1726 Sartei.T:::;AVentzs read a statement to the Council and stated he was oppGfieiY:::tfl'"the concept and would take legal action against the City if the appropriate action was not taken by the City. Councilmember McCrea questioned if• the City had acted in good faith. Mr. Runkle stated>i>::::>:z>:::•::::::::•: Councilmember Egan stated was to establish controls. He teeth into the ordinance. Mayo ordinance would allow the:: -.Net: Mr. Sheldon stated this was'::i-i g 2se of the accessory housing be.amendment was trying to put 4: -.'.questioned if the new ghborhood to eliminate the use. ction the City could take. Councilmember Gustafson questioned if the Council agreed to do something or not to do something. City Administrator Tom Hedges stated the Council had denied only on the neighbors' objection. He stated the City had done everything in its power to enforce the matter and that the neighbor. would have to go through conditional use permits. Mr. Yetzer exprei:#" questioned if the owner was Runkle stated yes. Mr. Gusta authority. Mayor Ellison sta unenforceable. There was muc City Administrator TOS&:::H language for the accessory ho enforced. concerns. Councilmember Wachter f the Council decision. Mr. ioned if the Council had the rs� ordinance was d1i regarding zoning. es stated that if the original ng was not added, the zoning could be Terry.Davis, Safari Pass, felt conditional use seemed inappropriate. He felt the:.:Gi.ty:;:Shoul:d,_not get involved in neighborhood disputes. Chitash Netah, 1721 Deerwood{ supOorted John Yetzer's position and stated the house in questiori!as a:::tlisgrace and requested action on the matter. Dean Jock, 1721 Deerwood, stated the house was an eye -sore and that there were many people living in the house. Mary Ellen Jaworski, 1733 Deerwoodp.:supported the new ordinance and requested enforcement of the ordin4�e. Mayor Ellison anything the Council could do regarding the matter. the definition of family. Mr. Egan questioned if violati.on.would be a misdemeanor. Mr. Sheldon stated it would be a misdemeariisr•. McCrea moved, Egan seconded, the motion to approve without modification the proposed ordinance amendment for accessory housing. All voted in favor. Page B/EAGAN CITY COUNCIL::::ftAW-- January 3, 1989 Councilmember McCrea bl. fti.Q.qeo�;# there would be follow-ups regarding the matter. Mr. Ruikl6c4-i;6ted there would follow-ups on the matter. Mayor Ellison stated ieAU'e0"r should be followed-up as well. ELECTRICAL PRRKIT/ORDIXANCE AKENDRENT City Administrator Taz..:ds ::.J.n.t.roduced the ordinance amendment A to the Council. Wachter moved, Egan seconded, thi:lmotion to approve the amendment of the electrical cod .As piJoi:6ented. All voted in favor. ACCESSORY HOUSING `PZRX-1'T/LARRY LEVENSON The matter was introduced to the Council. Councilmember Wachter questioned if the surrounding neighbors were notified. Community Development Director Dale Runkle informed the Council that the neighbors had been notifie.d. Councilmember Egan questioned the purpose of the permit. Mr....: unkle explained the purpose of the permit. Councilmember McCrea stated tha.t1.:.".e felt it was an appropriate use if it were used for the father. She questioned the use in the future. Mr. Run,kj,6::,:at-4:te'a the City could not limit accessory housing to McCrea stated she felt the matter should be continued. Councilmember Gustafson stated he felt the problem seems to be one of upkeep and not the accessory housing. City Attorney Jim Sheldon stated that a conditional use is permitted as long as all pf .. the..ppjioitions are met. McCrea moved, Egan gdd6hd regarding accessory housing pe heard by the Advisory Planning meeting and to be heard again meeting. Wachter, Ellison, McC voted against. NEW the­*fiiftion to continue the matter /LaVty Levenson for 30 days, to be miss ' jj6n at their January 24, 1989, he W'U"*ncil at the February 7, 1989, and: ig "*an voted in favor; Gustafson PLANNING RATES The matter was reviewed by the Cd=cil. Councilmember McCrea questioned if the City would want morf':-*.1-Xhan one firm. community Development Director Dale-.Run-k-l*_st&tPd.the City had that ability. Councilmember Wachter .. ::::,: .... 'hW:planner had demanded a raise. Mr. Runkle stated yes. Cod - i . i .'4� . i .'a'"'Chter stated he felt $50.00 an hour was sufficient. McCrea moved, Egan seconded, the motion to approve the 1989 schedule of rates as presented for the City's planning consultant? Urban Planning and Design. Gustafson, Ellison, Egan and McCrea voted in favor; Wachter voted against. Iq City Administrator Tom Hedges updated the Council on the matter. Mayor Ellison questioned why Minnesota Title would assume the liability. Mr. Hedges stated he was unsure but he thought they may have had some early involvissk:3ii::t;Me:tter. Egan moved, Gustafson secoi)ded, the motion to approve the waiving of interest for special assessments to seven (7) properties in Brittany 9th Addition with tW-. undegi$itanding that a lump sum payment for the total outstanQjl�ig::p? t i:c pal balance would be made by Minnesota Title. All voted:Yri COUNSEL UPDATE Public Works Director Tom Colbert informed the Council that Well No. 13 required new workins hours. The Council discussed'': Councilmember McCrea stated There was discussion regard finance the center. Mayor Ellison inf for January: (1) The annual report; (2) The state of (3) Constituent lis cvl�mgpity center referendum. sFiflu-d"show solid community support. the term::.of the bonds to use to Council he had three items to discuss Saturday. BILLS 19, 1989; 10:00 to 12:00 on the third Wachter moved, Gustafson seconded, the motion to approve the checklist dated January 2, 1989, in the amount of $608,558.45 and the checklist dated January 3, 1989, in the amount of $208,519.07. All voted in favor_ E. J. VanOverbeke . City Clerk There were IQ vehiclesfarvAauthorized for purchase in the 1989 Sudget':.'::: I#:::::order to qualify in the Hennepin County Joint Purchasing Pr.Oiam, orders must be placed by January 15, 1989. Action to be considered on this item: To approve the purchase of to light trucks per Henne�";tt:;_County contract #9544 realizing that all equipment was budgeted t- *North Star Dodge was low bid :: LIGHT TRUCKSx.: Cost With Unit # Department Description Accessories Vendor 148 Street 1/2 ton 2x4 PU $10,511.00 Thane Hawkins Chev. 149 Street 1/2 ton 4x4,,YU $11,,.987.00 Thane Hawkins Chev. 121 Street 1 ton3..+72.00 �. Thane Hawkins Chev. 127 Street 1 ton 4z4"'' "''' ::::::'"" . $13:72.00 Thane Hawkins Chev. 216 Sewer 1/2 ton 2x4 PU-.:::_:.: $16..-511.00 Thane Hawkins Chev. 217 Water 1/2 ton 2x4 FU..:.::-, $10-j511.00 $14};:511.00 Thane Hawkins Chev. 508 Comm. Dev. 1/2 ton 2x4 PJt:'::. $X-Q:':933.00 Thane Hawkins Chev. 509 Comm. Dev. 1/2 ton:::211?i;k'"::::; 3S#533.00 Thane Hawkins Chev. 111 Engineering 3/4 ton Cargo Van'' .. ,., :'$12,214.00 *Valley G.M.C. 317 Parks 3/4 ton PU $11,460.00 Thane Hawkins *North Star Dodge was low bid