05/02/1989 - City Council RegularAGENDA
REGULAR MEETING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MUNICIPAL CENTER BUILDING
MAY 2, 1989
6:30 P.M.
I. 6:30 - ROLL CALL b PLEDGE OF ALLEGIANCE (BLUE)
II. 6:35 - ADOPT AGENDA 6 APPROVAL OF MINUTES (BLUE)
III. 6:45 - DEPARTMENT MEAD BUSINESS (BLUE)
A. FIRE DEPARTMENT
P1. Recognition of Maynard Klang Upon His Retirement as a 25 -Year Member of the Eagan Volunteer Fire Department
IV. 6:55 - CONSENT AGENDA (PINK)
P
A. PERSONNEL Items ? B. LICENSES, Plumbers
P '1 C. CORRECTION to Lot Description, December 10, 1974, City Council Minutes
P10 D. LICENSE, Amusement Devices for Advance Carter Company, Machines at J.
Doolittle's (Formerly Flour Bin)
P I E. CONTRACT 89-12, Receive Bids/Award Contract (Tennis Court and Ballfield
4 Fencing)
(T
F. CONTRACT 88-26, Receive Bids/Award Contract (Daniel Drive - Streets and
Utilities)
�L G. CONTRACT 89-7, Receive Bids/Award Contract (Well #14)
H. CONTRACT 89-10, Receive Bids/Award Contract (Well #15)
P,2,I. PROJECT 561, Receive Report/Order Public Hearing (Sterns Addition - Streets
P' 6 Utilities)
piiJ. PROJECT 520, Receive Final Assessment Roll/Order Public Hearing (Manor Lake -
Trunk Utilities)
PROJECT 565, Receive Report/Authorize Plans & Solicitation of Bids ,(Water
ll Treatment Plant - Dehumidification)
VL. PROJECT 568, Receive Petition/Authorize Feasibility Report (Autumn Ridge -
1 Storm Sewer)
3� M. Potts Addition
jZN. Blue Ridge 2nd Addition
-540. PROJECT 533, Approve Plans and Cost Participation Agreement (County Road 30
Reconstruction)
j P. CONTRACT 88-17, Approve Plans/Authorize Advertisement for Bids (Cedarvale
P' Boulevard - Street Resurfacing)
3L Q. VEHICLE #134, Approve Specifications/Authorize Advertisement for Bids (Public
PWorks Pavement Grinder)
R. VEHICLE #140, Approve Specifications/Authorize Advertisement for Bids (Public
1 Works - Skid Steer Loader)
5(e S. VACATE Public Right -of -Way, Receive Petition/Order Public Hearing (Coronation
�' Drive 6 Kingswood Road -.Kingswood Addition)
V. 7:00 - PUBLIC HEARINGS (SALMON)
�=j 1 A. VACATE Drainage and Utility Easement for Lots 3, 4 and 5, Block 1, Berry
Ridge Addition
301B. VACATE a Portion of Public Right -of -Way (Birch Street - Proposed Suncrest
!� Addition)
IVI. OLD BUSINESS (ORCHID)
A. CARRIAGE HILLS GOLF COURSE, Improvements to Minimize Impact of Golf Balls on
` Adjoining Neighbors
QVII. NEW BUSINESS (TAN)
U A. RATIFY 1988 and 1989 Budgets for Housing Revenue Bonds Fund, Senior Housing
Fund, Cable TV Franchise Fund and Housing Redevelopment Authority Fund
�y S y$. VACANCY, Airport Relations Commission
1_ S� C. VARIANCE, R.L. Bodecker & Sons, Inc., 18 Variance to the 358 Lot Coverage
PMaximum in a Limited Industrial District Located at 3330 Mike Collins Drive,
Lot 15, Block 2, Eagandale Center Industrial Park #4
(+3D. SPECIAL PERMIT, Northern Natural Gas Company to Construct a Steel Frame
P Building Over an Existing Meter and Regulator Facility, Located on Outlot A,
Fairway Hills 1st Addition
(iL E. SPECIAL PERMIT, Cray Research, for a Well Needed as Back Up Water Supply for
Cooling Towers and for Landscaping Irrigation
VIII. ADDITIONAL ITEMS (GOLD)
IR. ADMINISTRATIVE AGENDA (GREEN)
B. VISITORS TO BE HEARD (for those persons not on agenda)
%I. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 24, 1989
SUBJECT: AGENDA INFORMATION FOR NAY 28 1989 CITY COUNCIL MEETING
ADOPT AGENDA/APPROVE MINUTES
After approval is given to the May 2; 1989 agenda, regular meeting
minutes for April 18, 1989 and Special City Council minutes of
March 28, 1989 and April 7, 1989, the following items are in order
for consideration.
DEPARTMENT HEAD BUSINESS
A. FIRE DEPARTMENT
Item 1. Recognition of 25 year Firefighter Maynard Klang--Maynard
Kiang began with the Eagan Fire Department in April 1964, several
months after the Fire Department was chartered, in 1963. Maynard
is currently the second most senior member of the volunteer fire
department next to Ed Engelhard who is a charter member. Mr. Kiang
has announced his resignation and will be formally recognized by
Fire Chief Southor-n and Mayor Ellison, on behalf of the City
Council, at the meeting on Tuesday.
Enclosed on page is a memo from Chief Southorn regarding
recognition of Mr. Kiang's retirement as a firefighter.
There is no action required on this matter.
of
3795 PIIoLKnob Road
Eagan:, Minnesota 55122
Phone: (612) 454-5274
TO: Tom Hedges, City Administrator
FROM: Ken Southorn, Fire Chief
DATE: April 27, 1989
RE: RECOGNITION OF MAYNARD KLANG RETIREMENT
fire department
KEN SOULHORN
Chlel
DICK SCHINDELDECKEP
Anhtchl Chief
DAVE DIIOLA
DhhM Chief
VAC ELLISON
Mwoi
THOMAS EGAN
DAVID K. GUSTAFSON
PAMELA McCREA
THEODORE WACHTER
CW it Member
THOMAS HEDGES
Clt AOminhholo,
EUGENE VAN OVERBEKE
Cit Clerk
The members of the Eagan Fire Department would like to recognize Maynard Klang
at the May 2 City Council meeting. Maynard retired from the Fire Department
April 30, 1989, after 25 years of dedicated service to the community and its
citizens.
Maynard's 25 -year career is the longest continuous service record on the
Department. He has been instrumental in the growth and direction of the
Department's development. The influence he has had is reflected in his diverse
duties and assignments. Highlights of his career include:
Second Assistant Chief....
3/1/67 -
4/1/69
Training Officer.........
3/25/68
- 4/1/69
Fire Marshal ..............
1/1/71 -
3/1/75
Assistant Engineer.......
1/1/78 -
8/1/79
Company Captain..........
6/1/79 -
4/30/89
Aerial Truck Captain......
8/1/77 -
1988
Rescue Squad Member
Emergency Medical Technician
SCBA Program Manager
First Aid Instructor
Received Heroism Award
from Firehouse
Magazine (National Fire Service
publication) for rescue of child from Eagan Green Apartments fire
12/24/80.
We cannot replace a Maynard Klang. He will be greatly missed, but the work he
has done in the Department will 'remain in place for many years. -
The entire membership wishes Maynard a long and active retirement. On behalf
of the EFD members, City officials, staff and the citizens of Eagan—thank you
for an unselfish, dedicated career of service to your community!
There will be a presentation made to Maynard by Chief Southorn.
KS/tp
Wlang.KS
THE LONE>OAK TREE.. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Agenda Information Memo
May 2, 1989 City Council Meeting
CONSENT AGENDAI
There are nineteen(19) items on the agenda referred
Items requiring one (1) motion by the City Council.
Council wishes to discuss any of the items in further
items should be removed from the Consent Agenda and
Additional Items,.unless the discussion required is
A.
ITEMS
to as Consent
If the City
detail, those
placed under
brief.
Item 1. Land Development/Design Engineer -- This item was
continued from the April 18 Eagan City Council meeting, Consent
Agenda, Personnel Items. It is the recommendation of Director of
Public Works Colbert, Assistant City Engineer Foertsch and
Assistant to the City Administrator Duffy that John Wingard be
hired to fill this new position, subject to successful completion
of the City's physical examination requirement.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
John Wingard as Land Development/Design Engineer for the City,
subject to successful completion of the City's physical
examination requirement.
Item 2. Utility Maintenance Workers -- A provision was made in
the 1989 budget for the hiring of two additional Utility
Maintenance Workers for the City. After screening of the
applications, written tests and interviews, it is the
recommendation of Superintendent of Utilities Connolly, Water
Supervisor Heuer, Sewer Supervisor Schwantz and Assistant to the
City Administrator Duffy that Kelly Blommel and Richard Francois
be hired for these positions, subject to successful completion of
the City's physical examination requirement.
ACTION TO BE CONSIDERED ON THIS ITEM:
Kelly Blommel and Richard Francois as
for the City, subject to successful
physical examination requirement.
3
To approve the hiring of
Utility Maintenance Workers
completion of the City's
Agenda Information Memo
May 2, 1989 City Council Meeting
PERSONNEL (Cont'd.)
Item I. Park Intern -- The City has received a letter of
resignation from Mel Bailey, an intern with the Park & Recreation
Department.
ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation
of Mel Bailey.
Item 4.. Police Lieutenants -- As a part of the 1989
reorganization plan for the Police Department at the City of
Eagan, the creation of three Lieutenant positions was approved.
After written testing, an oral board and psychological testing,
it is the recommendation of Chief of Police Geagan and Captain
Aszmann that Sergeants John Stevenson, Richard Swanson and Gerald
Meszaros be promoted to Lieutenant.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the appointment
of John Stevenson, Richard Swanson and Gerald Meszaros as
Lieutenants in the Eagan Police Department.
Item 5. Planner I -- After screening of applications for this
vacant position, nine applicants were interviewed by Director of
Community Development Runkle, City Planner Sturm and Assistant to
the City Administrator Duffy on April 26, 1989. References are
currently being checked. It is expected that the name of the
candidate recommended for hire will be presented to the Council
with the administrative packet on Monday or at the Council
meeting on Tuesday, May 2, 1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
a candidate yet to be named as Planner I for the City of Eagan,
subject to successful completion of the City's physical
examination requirement.
Item 6. Senior Engineering Tech/Supervisor (Construction) --
This is a new position which was approved in the 1989 budget.
After screening of' the applications for the position, eight
applicants were interviewed by Director of Public Works Colbert,
Assistant City Engineer Foertsch and Assistant to the City
Administrator Duffy on April 27, 1989. References are currently
being checked. It is expected that the name of the candidate
recommended for hire will be presented to the Council with the
administrative packet on. Monday or at the Council meeting on
Tuesday, May 2, 1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
a candidate yet to be named as Senior Engineering Tech/Supervisor
(Construction) for the City of Eagan, subject to successful
completion of the City's physical examination requirement.
Agenda Information Memo
May 2, 1989 City Council Meeting
PERSONNEL (Cont'd.)
Item 7. Administrative Intern -- After screening of the
appl-ications for this position, four candidates are scheduled to
be interviewed by City Administrator Hedges and Assistants to the
City Administrator Duffy and Hohenstein on Monday, May 1, 1989.
It is expected that the name of the candidate recommended for
hire will be presented to the Council with the administrative
packet on Monday or at the Council meeting on Tuesday, May 2,
1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of a
candidate yet to be named as Administrative Intern for the City
of Eagan.
Item S. Seasonal Workers — After interviews, the following
seasonal workers are recommended for hire:
Seasonal Street Maintenance Worker: Ben Anderson
David Chavez
Michael Griswold
Robert Judge
Jeffrey Kadlec
Seasonal Central Services Maint.: Timothy Troje
Seasonal Tree Inventory Technician: Darren Wennen
Item 9. Street/Equipment Maintenance Worker Resignation -- The
City, of Eagan has received a letter of resignation from Frank
Lamberger. Mr. Lamberger will be retiring as of June 30, 1989.
Mr. Lamberger has been with the City since November 1, 1970.
ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation
of Frank Lamberger as a Street/Equipment Maintenance Worker with
the City of Eagan.
Item 10. Street/Equipment Maintenance Worker -- The retirement
of Frank Lamberger will create a vacancy for a Street/Equipment
Maintenance Worker. The City's collective bargaining agreement
requires that present maintenance workers covered by the
agreement have an opportunity to transfer to another division if
they can meet the required qualifications. Therefore, all
Vacancies in the maintenance divisions are posted for a period of
one week in the maintenance facility to allow any interested
party the opportunity to apply for a transfer. If such an
application is made, the candidate must pass a written test which
contains questions directly job-related to the new division. If
no one makes such an application and/or no one passes the
examination, a check is made to ascertain if there has been a
like opening during the past six months. If there has been a
like opening during which the second place candidate has been so
strong that a ,recommendation for hire would have been made had
there been more than one opening and a note to that effect has
s
Agenda Information Memo
May 2, 1989 City Council Meeting
PERSONNEL (Cont'd.)
been made in the hiring file, a recommendation is usually made to
the council that that second place candidate be hired for the
current opening. During the hiring process for the last opening
for this position (which was filled at the February 21, 1989 City
Council meeting), both the second and third place candidates were
so strong that notations were made in the file.
The opening has been posted at the maintenance facility. If no
current worker expresses interest and/or no current worker
successfully passes the examination and because the
street/equipment maintenance section is currently operating one
worker short, the Superintendent of Streets/Equipment and
Director of Public Works are requesting that the City
Administrator be authorized to offer the vacant position to the
second place candidate from the previous hiring in order to have
that person on the work force as soon as possible. This request
is being made because the deadline for present worker
applications is Thursday, May 4, 1989, which is after the May 2
Council meeting. If a current worker does apply and successfully
completes the examination, this item will not be applicable.
ACTION TO BE CONSIDERED ON THIS ITEM: If no current maintenance
worker applies for the vacancy and/or no current worker
successfully passes the examination, to authorize the City
Administrator to offer the vacant Street/Equipment Maintenance
Worker position to the second place candidate from the previous
hiring process, subject to successful completion of the City's
physical examination requirement.
Agenda Information Memo
May 2, 1989 City Council Meeting
PLUMBERS LICENSES
B. Plumbers Licenses --There are six firms who have applied for
a plumber's license. All applicants have satisfied the City Code
regulations and are in order for consideration. The list of
plumbers include the following:
1. Bowler Company
2. Burnsville Electrict/Mechanical
3. Gilbert Mechanical
4. Heritage Plumbing
5. North Star Plumbing & Heating
6. Stant Plumbing & Heating
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbing
licenses as presented.
CORRECTIONS/LOT DESCRIPTION
C. Correction to Lot Description for December 10, 1974 City
Council Minutes --Mr. Ken Hassler, who resides at 3745 Blackhawk
Road, was given approval at the December 10, 1974 City Council
meeting to split Lot 6, Blackhawk Acres into two lots, each
containing 12,760 square feet. The official minutes of that
meeting recorded the action as the division of Lot 1, Blackhawk
Acres, which is incorrect.
Mr. Hassler, for whatever reason, never officially recorded the lot
split and is now trying to sell his property. In order for the
County to record the lot split, the City Council must amend the
minutes.
Enclosed on pages —Z— through �_ are copies of the official
minutes for December 10, 1974 that indicate Lot 1 and a letter of
transmittal from Alice Bolke, former City Clerk, to Mr. Hassler
that reference Lot 6.
ACTION TO BE CONSIDERED IN THIS ITEM: Authorize correction of the
official minutes of a regular City Council meeting for December 10,
1974 by changing Lot 1 to Lot 6 in the Kenneth Hassler Blackhawk
Acres official transcript.
![a:?L'��ri ur A lTSv�..uif :+ff�;?^•� OF '►�; per$ rrlti i;7�'�iL
R114 -as kmnaywwu
• Deramlir 10, IM
5.1 02" ADESTMEM Atm APP,ULS. At 6:30 p.z6 b' v. or po:zin announced the
eoovenlau' Of the. Board of AdJustme=s end Appeals. All,manibero ware presant
Q:_—rat YFrSr"78 Eall and Marble,
The Council first reviewed tha applicati*n of Md Horiucn
brim fir variame fo= the length of cul-de-sac consisting e€ app--cud—tsly C'M
=e-'= c�Sioa by Raba, seconded Rydrych, all members voting ysa, i. was
trc:-warded •.•'net the application for variance be approv=fi' p*.waus= to the A:J?c
Bis MTH PAS;.ER-LOT 1 SLA,'IM K A^.P..".. The application ofFaanc?.h Healer f.:,r. r:
aff Lot 1, SlacklIM& Acres into tuo separate portiot3 s.a vu i9:�e fes c
pac icn o: the City lot to be less LSan a nimi== of. 1,000 sgc:are fs:z. Upon
=ti^s 37 of==in, se.;cnded Wachar, a!-,! members voting yea, it was
s-Lli47 ,im bo permitted to prosi9e for two equal sized lots purse:,:: to tS'j
re: cammcaatio:a tmie by the AM.
�..5. Sy*CS. The next application reviewed ves that of tha
:'er.,� o fox rawiixe, from the 40 foot ofroat„yard set -back for fee~.. fim green
ht --1 M Uallcw for psxking in the sat -back area, and to allow fo:- drive-ia
:•a of I!c.a eeTice in tha frsat yard. Upon motion by Wachter, seconded Ssti•`,, is
w -*e t;OOLM to re:e -.card gist the application be approved. All mrse`.ers voted y4a..
'COMY02LATICN-SAjES_ 6 SnVICE. The application for Rat+e9.`YJr6t CA—
far varlaace from rear year set -back requirement for green space os57 fag u¢nla
't%• -i;- w :z t;a, ceccuied Rahn, recommandad for apprmal. All mrix.:.:s vrt.ol in.
2!-:"0- - ^•Fp' Wacnwr, wto abstained.
At :k•I+_osisar'�a17 7:00 p m. mayor Pot:in announced tI» csVMrinq cf tom: r_p _:.r
cateti=t cz t1v Engen City Council, all members were present; also RoLart gc.sens,
C•`.^i ?is .r ?eu, Eauge, City Attorney and Alyce Holke, City ClerL.:
PHONE 454.8100
CITY OF EAGAN
97a8 PILOT at1Oa "AD
.EAGAN. MINNESOTA
niaa,
December 1,79 1974
Mr. Kenneth L.�Hassler
3745 Blackhawk Rdi.
St. Paul, M,4 55122
Re: :hot 6 Blackhawk Acres
Dear Mr. Hassler:
Your request for approval, to, split the. above lot into't*6 lots each
containing 12,760 square.feet was approved by the Eagan City 'Council
on December 10. 1974,..
When a building permit is issued on the west; half of Lot 6 an additional
sewer trunk assessment will be charged inasmuch as the previous assess-
ment was based on one residence per lot.
Very truly yours,
v _/'u A_
(Mrs.) Alyce Bolke
Clerk' -City of Eagan
.B:'kle
Agenda Information Memo
May 2, 1989 City, Council Meeting
AMUSEMENT DEVICE LICENSE/J. DOOLITTLE'S
D. License, Amusement Devices for Advance Carter Company,
Machines at J. DooUttle's (Formerly Flour Bin) --Mr. Eugene
Winstead has made application on behalf of American Amusement
Arcades to install three (3) amusement devices at J•. Doolittle's
restaurant (formerly Flour Bin•) located.at 2140 Cliff Road.
A copy of the application is enclosed on page r( for your
review..
ACTION TO;HE CONSIDERED IN THIS ITEM: To approve the amusement
device application for Eugene Winstead' for- three (3) amusement
devices at J. Doolittle's restaurant.
�O
AMUSEV24T DEVICES
APPLICATION FOR LICENSE
CITY OF FACAN
3830 PILAr KNOB ROAD
EACAN, MINNESOTA 55122
1. Name of Applicant Eugene L. Winstead
First Middle Last
Res. Address9632 Xerxes Road Bloom ngton MN 55431
_
Street City State 'Lip
2. Business Address AMERICAN AMUSEMENT ARCADES 850 Decatur Ave No
Name , Street
Minneapolis MN 55427
City State Zip
3. Home Phone 888-1258 Business Phone 544-5200
4. Date of Birth 8/14/50 Place of Birth Mpls. , Hennepin MN
City County State
5. Type of License: Individual Partnership XX Corporation
6. If Partnership or Corporation list name, title, home address and phone, date of birth,
place of birth, of each partner, officer and director.
Advance Carter Co 850 Decatur Ave No M ls:
Twin City Novelty Decatur Ave NO Mpls.
7. Licensed Establishment J.Doolittle's
2140 Cliff Road
Eagan MN 55122.
City State Zip
8. Description of Business:
Street
Phone
9. Name and Address of owner of premises where device is to be operated
10. Name and Address of owner of device(s): American Amusement Arcades
850 Decatur Ave North Mpls.,MN. 55427
11. Have you ever been arrested or convicted of any trine or mLsdemeanor, other than, a
traffic offense: Yes No XX
12. For Amusement Device License (Continue list on separate sheet if necessary):
# Description Name of Manufacturer Ser. H
1 Tetris
1 C1eanSweep Jumbo Crane
1 Birdie King II
3 @ 25.00 ea
$75.00
Fee
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 89-12, RECEIVE BIDS/AWARD CONTRACT
E. Contract 89-12, Receive Bids/Award Contract, Tennis Court and
Ballfield Fencing --A bid opening was held on Thursday, April 27 to
consider the construction of tennis courts at Northview as part of
the cooperative agreement with School District #196, two courts at
Bur Oaks Park and field fencing at Northview Athletic Complex.
Please note that School District #196 will be supporting the cost
of the construction of the tennis courts at Northview in the amount
of $192,000. Enclosed on page ,( is a tabulation of the bids
received. All bids were evaluated and checked for accuracy and
compliance with specifications.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the apparent low
bidder for Contract 89-12 and award the contract to the lowest
responsible bidder; subject to review and approval by School
District #196 and further authorize the Mayor and City Clerk to
execute all related documents.
CONTRACTOR
IMPROVEMENT CONTRACT 89-12
NORTHVIEW PARK TENNIS COURTS.AND SOFTBALL FIELD FENCING
BID OPENING: APRIL 27, 1989 - 1:00 P.M.
TOTAL PROJECT
BASE BID ALT. #3*
Finley Brothers Enterprises $283,675.39 $14,305.35
Bitiminous Roadway 296,757.83 14,832.40
Barber Construction 29.7,959.54 13,396.58
NOTE:
ALT. #3: Provides for the construction of an eleventh court
BASE BID
ALT #7* INCL.ALTERNATES
5 4,944.00 $302,924.74
9,270.00 320,860.23
12,360.00 323,716.12
ALT. #4e Provides for placement of 4" P.V.C. pipe for electrical conduit
RECOMMENDATION: Award Contract 89-12 for Northview Tennis Courts and Softball Field Fencing to Finley Brothers
Enterprises in the amount of $302,924.74
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 88-26, RECEIVE BIDS/AWARD CONTRACT
(DANIEL DRIVE -STREETS 8 UTILITIES)
F. Contract 88-26, Receive Bids/Award Contract (Daniel Drive -
Streets 8 Utilities) --At 10:30 a.m. on Friday, April 28; 1989,
formal bids were received for the extension and completion of
Daniel Drive from the Lexington Pointe Pditions to Diffley Road
(County Road 30). Enclosed on page1§ is a tabulation of the
bids received with a comparison of the low bidder to the Engineer's
Estimate contained in the Feasibility Report presented at the
public hearing held on August 18, 1989. All bids will be checked
for accuracy and' compliance with bid specifications and any
deviations affecting the low bidder will be so noted at the Council
meeting.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for
Contract 88-26 (Daniel Drive -Streets and Utilities) and award the
contract to the lowest responsible bidder and authorize the Mayor
and City Clerk to execute all related documents.
DANIEL DRIVE
UTILITY AND STREET IMPROVEMENTS
CONTRACT NO. 88-26
PROJECT NO. 508
/5
BID TIME:
10:30 A.M.
BID DATE:
FRI.,
APRIL 28,
1989
CONTRACTORS
Daniel Drive
Wear Course
Total
1.
Imperial Developers
$
158,650.00
$
16,530.00
$
175,180.00
2.
Richard Knutson
170,081.82
15,303.03
185,384.85
3.
Brown & Cris, Inc.
173,424.80
15,750.00
189,174.80
4.
G.L. Contracting
173,854.90
16,434.10
190,289.00
5.
Gartzke Cont.
175,049.00
16,777.50
191,826.50
6.
0 & P Contracting
178,581.00
15,949.40
194,530.40
7.
Widmer, Inc.
180,610.15
15,258.00
195,868.15
8.
Nodland Const.
182,270.00
16,124.00
198,394.00
9.
Ceca Utilities
186,287.97
15,591.25
201,879.22
10.
Volk Sewer & Water
186,332.70
17,345.00
203,677.70
11.
Northdale Const.
207,481.25
15,972.50
223,453.75
LOW
BID
$
158,650.00
$
16,530.00
$
175,180.00
FEASIBILITY REPORT EST.
$
200,230.00
$
21,940.00
$
222,170.00
ENGINEER'S ESTIMATE
$
190,000.00
$
18,000.00
$
208,000.00
8 OVER (+) UNDER (-) (F.R.)
-
20.88
-
24.78
-
21.18
8 OVER (+) UNDER (-) (E.E.)
-
16.58
-
8.28
-
15.88
/5
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 89-07, RECEIVE BIDS/AWARD CONTRACT
(WELL #14)
G. Contract 89-07, Receive Bids/Award Contract (,,Well #14) --At
10:.30 a.m. on Wednesday, April 26„ 1989, formal bids were received
for the construction of Well #14 be located within Thomas Lake Park
adjacent to Pilot Knob Road. Enclosed on page �� is a
tabulation of the bids received with a comparison of the low bidder
to the Engineer's Estimate contained in the Feasibility Report
presented to the Council on April 18th. After reviewing the bids
for their accuracy and compliance with the bid specifications, any
deviations affecting the low bidder will be .discussed at the
Council meeting.
ACTION TO. BE CONSIDERED ON THIS ITEM:
Contract 89-07 (Well #14), award the
responsible bidder and authorize the
execute all related documents.
14
To receive the bids for
contract to the lowest
Mayor and City Clerk to
DEEP WELL #14'
PROJECT NO. 562A
CONTRACT NO. 89-07
TAGAN, MINNESOTA
BID TIME: 10:30 a.m.
BID DATE: WED., APRIL 26, 1989
1. E.H. Renner & Sons
2. Bergerson-Caswell
3. Keys Well, Drilling
WW' .BID
FEASIBILITY REPORT ESTIMATE
ENGINEERUS ESTIMATE
OVER (+) UNDER (-) (P.R.)
$ OVER (+) UNDER (-) (E.,E.)
101
$139,935.00
$166,150.00
$197,445.00
$-1,39,, 9-35.00'
$140,,000.00
$138,00.00.00
- ..04%
+1..4%
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 89-10, RECEIVE BIDS/AWARD CONTRACT
(WELL #15)
H. Contract 89-10, Receive Bids/Award Contract (Well #15) --At
10:30 a.m. on Thursday, April 27, 1989, formal bids were received
for the installation of Well #15 to be located on the Cooperative
Power Associations property wh re Fire Station #3 is presently
located. Enclosed on page is a tabulation of all bids
received with a comparison of the low bidder to the estimate
contained in the Feasibility Report presented to the Council on
April 18th. A neighborhood meeting was held with the residents
within 350' of this property on Wednesday, April 26th at 6:30 p.m.
Enclosed on page Z is a memo summarizing that neighborhood
meeting. Also enclosed on page I�ZL is the letter sent to resi-
dents,informing them of the meeting.
All bids will be checked for accuracy and compliance with the bid
specifications. Any deviations affecting favorable consideration
of the low bidder will be mentioned at the meeting on May 5th.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for
Contract 89-10 (Well #15), award the contract to the lowest
responsible bidder and authorize the Mayor and City Clerk to
execute all related documents.
(9
DEEP WELL #15
PROJECT NO. 563A
CONTRACT NO. 89=10'
EAGAN; MINNESOTA
BID TIME: 10;:30 A.M.
BID DATE: THURS.,, APRIL 27, 1989
1. Layne -Mn.
2. E.H. Renner & Sons
3. Keys' Well Drilling
LOW BID
FEASI1311ITY REPORT ESTI^MATE
ENGINEER''S ESTIMATE
$OVER .(+)
UNDER (-)
(F.R.)
$ OVER
('t)
UNDER (-)
(E.E.)
$ 133_,040.00
172,:820.0.0
189,,.;610. 00'
$ 131,040.00
$ 342•,000,.00
$ 139,000:..00
- 4..3%
6.3%
MEMO TO: Mayor & City Council
Thomas L. Hedges, City Administrator
FROM: Thomas A. Colbert, Director of Public Works
DATE: April 27, 1989
SUBJECT: Project 562, Well #14 (Thomas Lake Park)
Project 563, Well #15 (Fire Station #3)
Report on Neighborhood Meeting (4-26-89)
At 6:30 p.m. on the above -referenced date, the Director of Public
Works, Superintendent of Utilities, Director of Parks & Recreation
and consulting engineer held a neighborhood meeting for everyone
located within 350' of the above -referenced projects. The attached
notice was sent to 52 individual parties informing them of this
meeting. Unfortunately, no one showed up.
After verifying that the notices were in fact mailed out, we are
concluding that there will be no major problems associated with
these projects.
Please let me know if you would like additional information or
copies of the informational material that was to be distributed at
the neighborhood meeting.
TAC/ jj
OF
3830 PILOT KNOB ROAD. P.O. BOX 21199
EAGAN. MINNESOTA 55121
PHONE: (612) 454-8100
April 13, 1989
RE: Project 562, WEll #14 (Thomas Lake Park)
Project 563, Well 015 (Fire Station #3)
Notice of Informational Neighborhood Meeting - 6:30 P.M.
Wednesday, April 26, 1989
Dear Property Owners:
VAC ELLISON
Mwor
THOMAS EGAN
DAVID K. GUSTAFSON
PAMELA MCCREA
THEODORE WACHTER
CWMll Members
THOMAS HEDGES
CINAdmInWrotor
EUGENE VAN OVERBEKE
CIN Cie&
As our community continues to grow, it is necessary to proceed with the
construction and development of additional wells to insure an adequate water
supply for existing and future residents. In accordance with past and present
Comprehensive Water Supply and Distribution Plans, the above -referenced two wells
will be constructed in the south well field at the locations referenced by the
enclosed map.
As in the past, the City would like to schedule an informational neighborhood
meeting with all property owners within 350' of the proposed sites to inform them
of the schedule, design and construction related activities associated with these
projects.
Subsequently, you are cordially invited to attend this informational meeting at
6:30 p.m. on Wednesday, April 26, 1989 at the Eagan City Hall in the Council
Chambers where representatives of the consulting engineer and Public Works
Department will be available to present the information and respond to any
questions or concerns that may be identified.
We look forward to meeting with you and discussing this much needed public
improvement.
Sincerely yours,
t-tcuneetA
masA.Col
Director of Public Works
cc: Bob Rosene, Consulting Engineer
Joe Connolly, Superintendent of Utilities
Michael P. Foertsch, Assistant City Engineer
TAC/jf
THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
dPI
Agenda Information Memo
May 2, 1989 City Council Meeting
PROJECT 561, RECEIVE REPORT/ORDER PIIBLIC HEARING
(STERNS ADDITION - STREETS S IITILITIES)
I. Project 561, Receive Report/Order Public Hearing (Sterns
Addition - Streets i Utilities) --In response to a petition received
from I.S.D. #196, the Council authorized the preparation of a
Feasibility Report to discuss the installation of streets and
utilities necessary to service the proposed Pinewood Elementary
School along Dodd Road. This report has now been completed and
is being presented to the Council for their information in
consideration of scheduling a formal public hearing.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the Feasibility
Report for Project 561 (Sterns Addition -Streets and Utilities) and
schedule a public hearing to be held on June 6, 1989.
PROJECT 520, RECEIVE FINAL ASSESSMENT ROLL/
ORDER PIIBLIC HEARING(MANOR LAKE -TRUNK IITILITIES)
J. Project 520, Receive Final Assessment Roll/Order Public
Hearing (Manor Lake - Trunk Utilities) --The installation of the
trunk sanitary sewer, storm sewer and water main through the Manor
Lake Addition has been completed, all costs tabulated and the final
assessment roll prepared. This final assessment roll is being
presented to the City Council in consideration of scheduling a
public hearing to receive formal comments regarding the proposed
costs to be assessed against benefitted properties.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final
assessment roll for Project 520 (Manor Lake -Trunk Utilities) and
schedule the final assessment hearing to be held on June 6, 1989.
as
Agenda Information Memo
May 2, 1989 City Council Meeting
RECEIVE REPT/AUTHORIZE PLANS & BID SOLICITATION - WTR TRTMT PLANT
R. Project 565, Receive Report/Authorize Plans & Solicitation of
Bids (Water Treatment Plant - Dehumidification) --Since the
completion of the Water Treatment Plant in 1985, the facility has
been experiencing significant condensation of moisture from the
warm summer air as it comes in contact with the cool ground water
processing system. This has resulted in significant condensation
of water within the facility creating a safety and maintenance
problem for personnel working within this facility as well as
beginning to create rust on the operating valves, fittings and
piping facilities. Subsequently, the Public Works Department
contracted with the City's consulting engineering firm who designed
the facility try review the roblem and offer solutions. Enqlosed
on pages O� i through is a report prepared by BRAA
recommending a process to eliminate the excess of humidity content
to a manageable level.
Because the estimated cost is less than $30,000, solicitation of
three written quotations would be sufficient to allow the City to
proceed with this project. This has been budgeted and allocated
for in the 1989 Utility Enterprise Budget.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the report for
Project 565 (Water Treatment Plant Dehumidification) and authorize
the preparation of detailed plans and specifications and bid
solicitation.
;�3
Report for
Coachman Water Treatment
Plant Dehumidification
Project No. 565
Eagan Minnesota
April, 1989
File No. 494.76
aq
141 Sonest.roo
Rosene
�M Anderlik 8.
1` 19 Associates
Engineers & Architects
April '5, 1989
Honorable Mayor and Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Ono G. Bonesuon PE.
Keith A. Gordon. P.E.
Rosen W Rosette P.E.
Kinard W. Poster. P.E.
Joseph C Anderllk--P.E.
Donald C. Burgamc, P.E.
Bradford A. Lemberg. FE-
Jerry A Bourdon P.E.
Richard E Turner PE.
Mark A Hanson PE:
James C, Olson PE.
Ted K Field. :PE -
Glenn R, Cook. PE
Michael T. Rautmann. RE.
Thomas E Noyes. P.E.
Rosen')?. Pfeffede. RE.
Rosen G Schunlcht. RE:
Dared O. Loskota: P.E.
Marvin L. Sorvala.'. P.E.,
Re: Coachman Water, Treatment Plant Dehumidification
Project No.. 565
our File No. 49476
Dear Mayor and Council:
Thomas W. Peterson P.E.
Michael C. lynch. PE.
James R Maland, PE.
Kenneth P. Anderson; PE;
IfeRh A Bachmann. RE.
Mark R. Rolls, RE.
Ra rr{, Russek. A.I.A.
Thomas E. Angus. P.E.
Howard A. Sanford. P.E.
Charles A- Erickson
Leo M Pawelsky
Harlan:1M. Olson
Susan M Eberlin
Mark A. Seip
Transmitted herewith is our reportfor the Coachman Water Treatment Plant De -
.humidification.
We would be pleased to meet with the Council and other interested parties at a
mutually convenient time to discuss any aspect of this report.
Your very truly,
BONESTROO, ROSENE, ANDERLIK 6 ASSOCIATES, INC.
Le, V
Thomas E. Noyes
TEN:li
I hereby certify that this report was prepared
by me or under my direct supervision and 'that
I am a duly Registered Professional Engineer
under the laws of the State of Minnesota.
2 r, no
Thomas E. Noyes
Date,: April 5,. 1989 Reg. No. 10523'
Approved by: z
D artment of Public Works
Date: y-Zda
RPT49476
2335 West Highway ,36 • it. Paul, Minnesota 55113 • 612-636-4600
ADDITION OF DEHUMIDIFICATION TO THE WATER TREATMENT PLANT
SCOPE: This project involves investigation of the alternatives for the
feasibility of installing dehumidification equipment to control condensation
of water on piping, pumps„ cold tank walls and other equipment within the Pipe
Gallery, High Service Pump Room, Compressor/Blower 'Room and Splitter Room of
the Eagan Water Treatment Plant.
FEASIBILITY AND RECOMMENDATION: It is feasible from an Engineering standpoint
to install an air dehumidification system within the Plant which will
successfully control the relative humidity within the spaces to the extent
that condensation of moisture, on surfaces at or near the Plant water
temperatures is eliminated. The advantages of this are twofold:
1. Plant appearance is enhanced along with elimination of a poten-
tial safety hazard from wet, slippery surfaces.
2. Elimination of condensation on piping, flanges, valves, pump cas-
ings,,; etc.is good preventative maintenance from the standpoint of
rust and corrosion protection of the process piping and equipment
thus avoiding the expense of sandblasting and painting.
In the relatively short time the Plant has been in operation, rusting has
progressed to the point where repainting of the exposed piping, in the High
Pump Service Room's necessary.
DISCUSSION: There are two basic ways to accomplish dehumidification:.
1. Cool the air using a refrigerant air conditioning system to lover air
temperatures well below the dewpoint, condensing enough water on the
refrigerant coil surface to lower the dewpoint of the air at the
Page 1.
RP,T49476
a�
surface temperature of pipes and walls below 50 This method has
the disadvantage of being difficult to match evaporator and condens-
ing unit efficiency to prevent overcooling with frost buildups at
varying loads. In addition „more electrical energy is used than for
Method 2.
2. Employ a hygroscopic dessicant (usually silica gel) to adsorb mois-
ture out of the room air. The dehumidification equipment employs a
fan to blow room air across a rotating bed ofdessicant and back into
the room. Outdoor air is taken in, heated with a gas or electric
heater and blown across a separate portion of the dessicant bed which
evaporates the collected moisture and exhausts it back outdoors.
The process of removing moisture from room air unfortunately
releases a significant amount of heat which raises the temperature of
the air. During the summer months when humidity -is a problem, the
air must be recooled to avoid overheating pump and blower motors.
This can be accomplished using a water coil with plant water.
The principal advantage of dehumidifying plant air is to lower
maintenance costs in keeping piping fittings, pumps and valves from
rusting which requires expensive sandblasting and repainting to
maintain a good appearance and prevent corrosion. In the relatively
short time the plant has been in service, condensation has created
enough rust already to indicate the need for repainting.
The dehumidification .system recommended is a 1500 C.F.M.
dessicant type unit with a natural gas burner for reactivation which
would be mounted on the floor in the Pipe Gallery. A chilled water
coil employing 50` plant water would be installed in the discharge
Page 2.
RPT49476
air duct .and room thermostats would be installedin the :High Service
Pump Room and the Blower/Compressor Room to cycle 'the control valve
to the, water coil. Ducted supply air would be run to each room ,with
the majority of the dried air delivered to the High Service Pump Room
where most of the uninsulated piping occurs. Return ..air mould be
ducted from. the Splitter and Compressor Rooms and would flow freely
down the hall from the High Service Pump Room.
It should be noted that, during the summer, the- makeup air unit
in the Mechanical Room adjacent to the High 'Service Pump Room would
be turned off. Makeup air in the filter rooms will be supplied by
the wall louver which is operated in the summer. Most of ,the remain-
ing upper level of the building is served by a separate air handling
system that is unaffected by the proposed dehumidification. Other
rooms such as the storage rooms are not required to have makeup air
during the summer.
The Plant Staff had expressed concern about the reliability or maintain-
ability of the dehumidification system, particularly the dessicant. Bry-Air -
one manufacturer of such equipment stated that the normal life cycle of their
silica gel dessicant is 40,,000 hours and that the replacement cost for a 1500
CFM unit would be about $750. The equipment could be expected to operate @
50Z of the time over an eight month cycle which would indicate about 3000
hours per year. This would imply an approximate life cycle for dessicant of.
13 years.
Both the process and Reactivation air streams would be equipped with 30%
efficiency filters which would have to be replaced on a periodic cycle,
probably no more than two or three times per ,year.
RPT49476
Page 3.
ag
PERMTTS;: In addition to the usual Building Permit required for the project,
investigation must be made into the Health Department approved method of
disposal for the cooling water; i.e., could it- be returned to the incoming
process water or would it have to be disposed of in the storm sewer as clear
waste. Resolution of this question will be handled during design stage.
ESTIMATED COST;:. The estimated cost of installation of the recommended system
including 151 overhead for engineering and administration is as'follows7
1. Install 1500 CFM gas reactivated dehumidifier $19,550
2. Supply&Return Ductwork, grilles and registers 4,370
3.. Chilled water coil, piping & controls 3,910
4. Natural Gas piping 1.035
TOTAL ................. $28,865
REVENUE SOURCE: Funds for the project are available in the 1989 budget.
PROJECT SCHEDULE
City Council Approval
City Council Approval of Plans & Specifications
Open Bids/Award Contract
'Complete Construction
RPT49476
Page 4.
s
May 2, 1989
May 16, 1989
June 20, 1989
August 11, 1989
Agenda Information Memo
May 2, 1989 City Council Meeting
RECEIVE PETITION/AUTHORIZE FEASIBILITY REPT/AUTUMN RIDGE
L. Project 568, Receive Petition/Authorise Feasibility Report
(Autumn Ridge - Storm Sewer) --The staff has received a petition
from the developer of the proposed Autumn Ridge Addition east of
Dodd Road and north of the NSP Highline. This petition is
requesting a feasibility report for storm sewer facilities
necessary to handle the excess surface water runoff generated from
this development. With the petition, the applicant has guaranteed
all costs incurred if for some reason, the proposed project is
subsequently not approved by formal Council action. Therefore,
staff is recommending favorable action on this petition.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for
Project 568 (Autumn Ridge - Storm Sewer) and authorize the
preparation of a feasibility report.
FINAL PLAT/POTTS ADDITION
M. Approve Final Plat, Potts Addition --The staff has received an
application for final plat approval for the Potts Addition located
east of Nicols Road and north of Kings Drive as shown by the map
enclosed on page .q I All conditions placed on the preliminary
plat approval by Council action on May 16, 1988, have been
satisfactorily complied with. All final plat application materials
have been submitted, reviewed by staff and found to be in order for
favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat
for the Potts Addition and authorize the Mayor and City Clerk to
execute all related documents.
EXHIBIT "A"
POTTS ADDITION
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JAMES R: HILL.
Agenda Information Memo
May 2, 1989 City Council Meeting
FINAL PLAT/BLUE RIDGE ADDN
N. Approve Final Plat, Blue Ridge 2nd Addition -- The staff has
received an application for final plat approval for the Blue Ridge
2nd Addition located east of T.H. 149 and south of Lone Oak Parkway
as shown by the map enclosed on page _.5,2b . All conditions placed
on the preliminary plat approved by Council action on February 21,
1989, have been satisfactorily complied with. All final plat
application materials have been submitted, reviewed by staff and
found to be in order for favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat
for the Blue Ridge 2nd Addition and authorize the Mayor and City
Clerk to execute all related documents.
kA
W
EXHIBIT "A"
BLUE RIDGE
SECOND ADDITION
N 2541'52* Eja%9o.
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Agenda Information Memo
May 2, 1989 City Council Meeting
APPROVE PLANS & COST PARTICIPATION AGMT.
O. Project 533„ Approve Plans & Cost Participation Agreement
(County Road 30 Reconstruction) --At the February 21, 1989, Council
meeting, the Council approved the project providing for the
continuation of the reconstruction of Diffley Road (County Road 30)
from Heine Strasse Lane to I -35E. The City through its consulting
engineering firm of BRAA have worked, cooperatively with Dakota
County in completing the detailed plans and specifications for this
street reconstruction project which includes the installation of
utilities necessary to service the°adjacent property. These plans
have now been completed and are being presented to the City Council
for formal approval and authorization to enter into a Cost
Participation Agreement with Dakota County so that formal bid
solicitation can proceed on this County contract. The Public Works
Director will be available to discuss any aspect of this project
in further detail, at the meeting on May 2 as may be necessary.
ACTION TO BE CONSIDERED 'ON 'THIS ITEM: To ,approve the plans for
Project, 533 (Diffley Road - Reconstruction & Utilities) and
authorize 'the execution of the Cost Participation Agreement by the
Mayor and City Clerk.
�3 �
11
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 88-17, APPROVE PLANS/AUTHORIZE FOR BIDS
(CEDARVALE BOULEVARD -STREET RESURFACING)
P. Contract 88-17, Approve Plans/Authorize Ad for Bids (Cedarvale
Boulevard - Street Resurfacing --On March 7, 1989, the public
hearing was closed and the resurfacing of Cedarvale Boulevard from
Nicols Road to Silverbell Road was approved with direction given
to proceed with the preparation of Plans and Specifications. These
plans have now been completed and are being presented to the
Council for review and approval for advertisement for competitive
bids.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for
Contract 88-17 (Cedarvale Boulevard -Street Resurfacing) and
authorize the advertisement for bid opening to be held at 70:30
a.m. on June 14, 1989.
3 ��
Agenda Information Memo
May 2, 1989 City Council Meeting
APPROVE SPECS/BIDS/PUB WKS PAVEMENT GRINDER
Q. Vehicle #134, Approve Specs/Authorise Ad For Bids (Public Works
Pavement Grinder) --As approved in the 1989 Budget, specifications
have been prepared for the acquisition of a pavement grinder for
the Public Works Street Maintenance Division to facilitate patching
and road repairs. These specifications are being presented to the
Council for their consideration of authorizing the advertisement
for competitive bids.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the specs for
Vehicle #134 (Public Works Pavement Grinder) and authorize the
advertisement for a bid opening to be held at 10:00 a.m., Thursday,
June 1, 1989.
APPROVE SPECS/BIDS/PUBLIC WKS SKID STEER LOADER
R. Vehicle #140, Approve Specs/Authorize Ad For Bids (Public Works
Skid Steer Loader) --In accordance with the approved 1989 Budget,
specifications have been prepared for the acquisition of a small
skid steer loader ("bobcat") with a trailer to assist in the street
patching operations. These specifications are now being presented
to the Council for their authorization for the advertisement of
competitive bids.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the
specifications for Vehicle #140 (Public Works skid steer loader)
and authorize the advertisement for a bid opening to be held at
11:00 a.m., Thursday, June 1, 1989.
VACATION/CORONATION DRIVE 8 KINGSWOOD DRIVE
S. Vacation of Public Right -of -Way, Receive Petition/Order Public
Hearing (Coronation Drive 8 Kingswood Road --The staff has received
a petition from the developer of the proposed Kingswood 2nd
Addition requesting to vacate the old public right-of-way alignment
of Coronation Drive and Kingswood Road within the Kingswood 1st
Addition. This would be replaced with public right-of-way to be
dedicated under the final plat of the Kingswood 2nd Addition which
is anticipated to be processed for final plat approval within the
next month.
ACTION TO BE CONSIDERED ON THIS ITEM: Receive the petition to
vacate public right-of-way (Kingswood Road and Coronation Drive and
schedule a public hearing to be held on June 6, 1989.
oa
Agenda Information Memo
May 2, 1989 City Council Meeting
VACATION/LOTS 3, 4 & 5, BERRY RIDGE ADDN
A. Vacate Drainage & Utility Easement, Lots 3, 4 & 5 - Berry
Ridge Addition --On April 4, the Council received a petition and
scheduled a public hearing to consider the vacation of the publicly
dedicated drainage and utilityeasements as described and shown on
the map enclosed on page Due to a replatting of the
property from previous condominium to proposed single family
residential, the internal utility distribution had to be relocated.
Subsequently, the referenced easements are no longer necessary as
replacement easements have been dedicated with the new plat. All
not -ices have been published in the legal newspaper and sent to all
potentially affected property owners informing them of the public
hearing. As of this date., staff has not received any objections
to this proposed vacation.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing
and approve the vacation of drainage and utility easements within
Lots 3, 4 & 5 - Berry Ridge Addition, as described..
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Description of easement to be vacated:
-s.
is
A 20.0' drainage and utility easement over, under and across Lots 3, 4 and 5,
Block 1., Berry'Ridge Addition, Dakota County, Minnesota,, the centerline of which
is described as follows': Beginning at the southwest corner of said Lot 4, Block 1,,
thence South 00 21' 39" West, assumed bearing, a distance of 21.16 feet, thence
North 64' 03" 57" East, a distance of '94.81 feet, thence South 48' 04' 40" East a
distance of 63.31 feet, thence South 890 38' 21" West a distance of 54.64 feet and
there terminating, excepting those parts of said easement described as follows: the
westerly 5.00 feet of Lot 3, Block 1., Berry Ridge Addition, the easterly and
southerly 5.00 feet of Lot 4, Block 1, the easterly and northerly 5.00 feet of
Lot, 5, Block 1 and the westerly 10.00 feet of Lot 5, Block 1., a1.1 in Berry Ridge
Addition, The sidelines of said easement shall be prolonged or shortened to
terminate on the lot 'lines,.. , -
Agenda Information Memo
May 2, 1989 City Council Meeting.
VACATION/BIRCH STREET (SUNCREST ADDN)
B. Vacate Public Right -of -Way (Birch Street - Suncrest Addn.)--On
April 4, the Council received a petition and scheduled a public
hearing to consider the vacation of a portion of publicly dedicated
right-of-way known as Birch Street within the Wescott Garden Lots
Addition. This vacation is, appropriate due to the proposed
replatting of the adjacent property and to the Suncrest Addition
in accordance with an overall Land Use Guide Plan which indicates
that future street extensions will not fol ow the present alignment
of Birch Street. Enclosed on page is a map and legal
description showing the portion of Bircfi Street proposed to be
vacated through this public hearing process.
All notices, have been published in the legal newspaper and sent to
all potentially affected property owners informing them of this
proposed vacation and public hearing. As of this date, the staff
has not received any objections to the proposed final plat.
However, the final plat for the Suncrest Addition has not proceeded
to the point of formal Council approval and recording at Dakota
County. Therefore, staff is recommending that, if approved, it be
subject to the approval and recording of the final plat for the
Suncrest Addition.
ACTION TO BE CONSIDERED ON THIS ITEM: Close the public hearing and
continue/approve the vacation of partial public right-of-way for
Birch Street (proposed Suncrest Addition) subject to final plat
approval for said addition.
31
BIRCH I KIN •»~••• [•fl -INT
%° AREA TO BE VACATED
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PROPERTY TO BE VACATED
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That part of Document 369340 that crosses the following described property:
That part of the NN 1/4 of SE 1/4 of Section 14, Township 24, Range 23. Dakota County, Minnesota described as follows:
Beginning at the northwest corner of said NW 1/4 of SR 1/4 and running thence east on said north line to
northeast corner of said NN 1/4 of BE 1/4; thence south along said east line a distance of 36 rods; thence v
and parallel with the north line a distance of 50 rods; thence north and parallel with the east line a distance
16 rods; thence west and parallel with the north line to a point on the west line of said NW 1/4 of SE 1/4 dist
20 rods south of the northwest corner thereof; thence north to the point of beginning.
Except that part lying westerly of the following described line:
Commencing at the NR corner of said NN 1/4 of the SE 1/4; thence East along the north line o1 said NN 1/4 of thr
1/4 a distance of 624.75 feet to the point of beginning of the line to be described; thence south and parallel I
t11e east line of said NN 1/4 of the SE 1/4 a distance of 215.00 feet; thence west and parallel with the north
of said NN 1/4 of the SE 1/4 a distance of 145.00 feet; thence south and parallel to the east line of said NN
of the SE 1/4 a distance of 115.00 feet to the Lamination of said line.
Also excepting that part described as follows:
Commencing at the Northeast corner of said Northwest 1/4 of the Southeast 1/4, thence S 00 21' 13" E. assn
bearing. along the East line of said Northwest 1/4 of the Southeast 1/4, a distance of 790.69 feet to the ac
point o1 begloning. thence continuing on the last described line a distance of 203.31 feet, thence N 096 21' 54
parallel to the North line of said Northwest 1/4 of Southeast 1/4, a dlstaace of 255.42 feet, ttlence N 47° 43'
E, 01,1+1• tl.e centerllae of Williams Pipeline Company easement per Doc. No. 762549• a dictence of 163.55 fee.:, th�
N 49° 1!I' be" E, &long said centerline, a distance of 49.27 feet. thence N 61. 01' 25- E. elorlg stid centerlin•
distance of 92.56 feet to the point of beginning. and there terminating.
O
Agenda Information Memo
May 2, 1989 City Council Meeting
OLD BUSINESS
CARRIAGE HILLS GOLF COURSE
A. Carriage Hills Golf Course, Improvements to Minimise Impact of
Golf Balls on Adjoining Neighbors --Several property owners who
reside on Falcon Way and adjoin Carriage Hills Golf Course have
experienced a frequency of golf balls either hitting their
residential structure or landing on their property during the past
several years. The position of the City three to four years ago,
as determined by legal counsel, was that golf balls originating
from a private golf course and impacting another private property
was not the direct responsibility of the municipality. The
residents were so informed and an action in at least one case was
brought against Bill Smith, owner of Carriage Hills. There were
discussions with insurance adjusters and neighborhood meetings held
between the neighbors and the owner of the golf course to resolve
the problem. The cost to make the necessary improvements that were
desired by the neighbors were not agreeable to the golf course
owner and, therefore, the problem has continued.
During 1988, Mayor Ellison was contacted by the residents and not
only met with the neighbors to review the impact of the problem
both as property damage and concern for safety of children and
others frequenting their back yards and also met with the owner and
operator of the Carriage Hills Golf Course in an effort to mitigate
a solution to the problem. The Director of Parks and Recreation
who has an extensive background as a golf pro in Fargo, was asked
to review and prepare a corrective design that would reduce the
high frequency of golf ball impact on the residents. The direction
of the tee box on hole #12 is the main issue. Ken Vraa did some
in-house design work and meetings were held with Carriage Hills and
separately with the neighbors to review the proposals. The golf
course was not in agreement with the cost and design suggested by
the City and, therefore, the concept of a net that would stop any
golf balls that are sliced from the tee box on hole 12 toward the
neighbors was pursued as an option. During the late fall the
Director of Parks and Recreation met with another golf course and
vendors who sell golf course netting and learned that the cost of
netting of a reasonable quality, the purchase and erection of
supporting poles and the necessary hardware would be approximately
$13,000 for a 25 foot high net. After further analysis it was
determined that this height would not catch the balls that would
potentially cause personal injury or property damage. A net of any
greater height would be substantially more expensive.
Agenda Information Memo
May 2, 1989 City Council Meeting
Due to the health, safety and welfare concern of the residents both
the City Attorney and prosecuting attorney were asked whether the
City could prosecute for damages if complaints were received by
residents regarding either a public nuisance or unsafe condition
of golf balls threatening their property. Research was performed
by both offices and a meeting was held during late fall/early
winter, with legal counsel representing the golf course. During
late March/early April, with the golf season drawing near, Mayor
Ellison again encouraged a resolution to the problem that would be
desirable to the golf course and provide a safer residential
integrity for the adjoining neighbors. The City Administrator met
with the owner of the golf course who at the time rejected the idea
of a net given the expense, maintenance and frequent replacement.
The neighbors were not excited about a 25 - 50 foot net for several
reasons, especially aesthetics. The owner of the golf course, Mr.
Bill Smith informed the City Administrator that he would consider
building two new greens and two new tee boxes to alter the
direction of the holes to eliminate the frequency of a fairway
slice toward the homes. The original cost estimate was $18,000 -
$20,000 and his request from the City was to participate at $9,000
or approximately 50% of the improvements. The City Administrator
had prompted these discussions with a letter that was mailed to Mr.
Smith, dated April 11, 1989, that outlined the City's intent to
bring legal action if tpe problem was not resolved. Enclosed on
pages 4 through 41 is a copy of a letter that was prepared
with the assistance of the prosecuting attorney, Kevin Eide, and
sent by the City Administrator to Carriage Hills Golf Course. The
prosecuting attorney is handling this issue at the request of the
Chief of Police and City Administrator with coordination from the
City Attorney's office due to the fact that if complaints are filed
by the Police Department, his office will represent the City on
this matter.
The City Administrator asked the Director of Parks and Recreation
to verify the proposed improvements in a meeting with Mr. Smith,
a meeting that was held on Thursday, April 27. Unfortunately, the
scope of the project has changed and the golf course owner is now
suggesting a cost of $30,000 ± with 50% contribution from the City
and suggested that the City revisit the concept of a net. Attached
is a memo prepa ed by the Director of Parks and Recreation on pages
through 4 1 .
In summary, this matter is complicated by the fact that the golf
course has existed for a number of years and the single family
homes in Falcon Way were developed and sold as lots adjoining a
golf course. In some respects the issue is a private matter
between two adjoining property owners, however, due to the
frequency of golf balls that have caused personal damage and a
threat to children and others using the back yards of those
qa
Agenda Information Memo
May 2, 1989 City Council Meeting
residents in Falcon Way, the City is attempting to facilitate a
resolution of the problem to protect the health, safety and welfare
of the residents. Typically, City government does not participate
in any way to the improvement of private property. However, in
this case the golf course is not suggesting improvements to their
property as a golf course. The City is initiating improvements for
reasons stated. The City Council must 1) decide if it should be
a financial participant in any corrective measures that are agreed
upon for the golf course, 2) whether the adjoining neighbors should
be a financial participant and 3) if the City Council does
participate what is a reasonable financial cap.
Originally, the cost was estimated at $18,000 for the fairway
improvements and if the City participated at $9,000 or 50% of the
project, whichever is the lesser amount, and of the City's cap of
$9,000 the residents could contribute 50% to a cap of $4,500.
Their contribution could be spread as a special assessment if so
desired. Obviously the project amount has changed and the golf
course is requesting a larger contribution on the part of the City.
It is suggested that the City Council discuss the issue and arrive
at some type of public policy agreement on 1) whether the City
should participate in the improvements and 2) if so, what is the
City's rate of contribution.
SPECIAL NOTE: The residents have been most patient and cooperative
and are first to admit that infrequent golf balls enter their
property as expected; their objection is the frequency and constant
damage that has been caused by the golf balls during the last few
years.
ACTION TO BE CONSIDERED ON THIS ITEM: To provide direction to the
City Administrator in an effort to further attempt a resolution of
the golf ball problem being experienced by approximately six to
seven residents who reside on Falcon Way adjacent to Carriage Hills
Golf Course.
SPECIAL NOTE: Also enclosed without page number is a legal
memorandum from the prosecuting attorney regarding this matter.
43)
38.70 PILOT KNOB ROAD. P.O. BOK 21M
EAGAN. IMNNESOIA 55121
PHONE (612) 454 -SM
April 11, 1989
Mr. W. H. Smith
Carriage Hills Golf Course
3535 Wescott Hills Drive
Eagan, NN 55123
RE: Striking of golf balls onto private property
on 12th hole of Carriage Hills Golf Course
Dear Mr. Smith:
VIC Usm
Lav
TIVIOW E& W
DIVE) K GWAF SON
PAMELA McCAFA
THEODORE WACKIER
fart Mw bn
*IoM worts
M, A&rti
RZE E VAN OMMICE
0q Cr`
Various departments within the City of Eagan have continued to
puruse options available to the city, the golf course, and the
adjoining residents to relieve the number of golf balls, and the
property damage caused by them, along the 12th hole. The City of
Eagan is committed to protecting the personal safety, as well as the
property, of those residents.
Last fall we met with Tom Westbrook and Joseph Lulic, who spoke on
your behalf. One of the options discussed at that time was the
construction of a net barrier to be erected along the 12th fairway.
City staff has determined that the cost of the netting, of a
reasonable quality, the purchase and erection of supporting poles,
and the necessary hardware to be approximately $13,000. This net
would only be 25 feet -igh and is not believed to be high enough to
catch those balls that would potentially cause personal injury or
property damage. A net of any greater heigth would be substantially
more expensive. Of course,these estimates do not include the
lowering of the 12th tee which was to be undertaken by Carriage
Hills Golf Course.
Based on the City's review, we do not believe that a net would be an
effective, cost efficient manner of correcting this problem. The
City of Eagan continues to believe that the realignment of two or
more of the holes on the Carriage Hills Golf Course is necessary to
correct this problem. The City of Eagan is willing to participate
in a reasonable way in the cost sharing of the engineering or
construction costs of such a realignment.
I invite you or your representative to discuss these options further
with the Director of Parks end Recreation, Ren Vraa.
TIE LONE OAK RIFE THE SYh4KX OF STRENGTH AND GROWTH N OUR Co%*A"TI'
IL44
Nr. W. B. Smith
April 11,1.989
Page 2
On September 3.0, 1,9818, you were sent a letter by Patrick Geagan, now
Chief of Police for Eagan. You were advised that the City of Eagan
was contemplating the prosecution of a criminal action against
yourself if this nuisance were allowed to continue. You should be
advised that the City of Eagan still intends to pursue such an
action unless measures to substantially reduce 'the number of golf
balls which could potenatially cause per;sonai injury or property
damage along the 32th fairway. The City of Eagan requests that you
respond, no later than April 30, 1989 by commencing constructive
discussions or .measures are being taken to alleviate the pr+o6lem.
We welcome your participation in trying to jointly bring about
solution to this issue without -the necessity of litigation.
TLH:mka
cc: Joseph F. Lulic
Sincerely,
Thomas L. Hedges
City Administrator
MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR
YN FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
Yf'
DATE: APRIL 27, 1989
RE: CARRIAGE HILLS GOLF COURSE
After your most recent meeting with residents adjacent to the Carriage Hills Golf
Course and your discussions with Mr. Bill Smith, you had asked that I meet with
Bill to review the proposed solution to the "golf ball problem" being experienced
by the residents. On Thursday morning, April 27th, I met with Mr. Smith to
review with him what it was he was proposing, the cost and timeline for
implementation.
His proposal is to build two new greens and two new tee boxes, which would allow
him to switch directions for holes #12 and #18. The end result would have
golfers teeing off below what is currently #12 green and in the direction of what
is now #12 tee box. Due to the existing pond, golfers would have to use an iron
off the tee to play up short and then hit their second shot to the green.
Slicers would be hitting away from the homes, but those with a hook shot could
head towards the homes still. Due to the new tee box being at a lower elevation,
and with most golfers using irons vs woods off the tee, the occurrences of balls
going into resident's yards would be dramatically reduced. Construction of both
the greens and tee boxes would require bringing in suitable soils, extending the
irrigation lines and installing new sprinkler heads to each green and tee box,
seeding and sod. This would allow him to construct these activities while still
keeping the golf course open; however, there would still be some minimal
disruption to play due to the result of construction activities.
Tom, there appears to be one major difference between what you had expressed to
me. That difference being the cost of this work. You had indicated that in your
discussions with Mr. Smith that the construction cost estimate would be
approximately $18,000. Apparently Mr. Smith has re -done the cost estimate and
came up with a different estimate, which is $32,000 - $34,000. Based on the 50%
cost sharing that you had expressed, the City's cost would now escalate from
approximately $9,000 to $16,000 - $17,000.
In my meeting with Bill, he stated that he is now reconsidering this as a
solution to the problem, and is now favoring netting versus the golf course
construction option. This, due to the higher costs than he had anticipated, plus
the disruption to players and the timeliness of the solution. He felt that we
might again take a look at the net proposal, utilizing a 50' high net rather than
a 25' high net and with the tee #12 being dropped to a lower elevation.
In reviewing Mr. Smith's cost analysis, I simply do not have enough information
with which to evaluate. There are no unit costs shown, nor do I have any way
of knowing how many lineal feet of pipe would be required for an irrigation
system, or the number sprinkler heads, etc.,that would be required.
CARRIAGE HILLS GOLF
APRIL 27, 1989
PAGE TWO
There is also the i'ssue of building guali,t greens and tee boxes,.You can build
an "inexpensive" green or you can build an "expensive" one; by all outward
appearances you won't know the difference. Expensive greens use a sub -soil base,
perhaps a drainage system with a build up of soil types to enhance water
percolation and grass, growth. You can build a less expensive green by simply
dumping a blended' soil mix, seed it, and you'll have a green; only over time
will you be able to tell whether one green is better than the other. Clearly,
the cost estimates that I've seen indicate that he is not building one of the
most expensive greens. Without knowing the product that he intends to build,
I can't tell you whether this is a reasonable cost or not. I guess intuitively
you can say the costs are reasonable given the nearly 15,000 square feet of green
and tee box he expects to build.
Because Mr., Smith is now considering a 50' high net; I would be happy to research
the cost estimate for this. In regards to a 50' of net, you will have to
consider the significant wind loads that will be placed on the structure. I
would like to work with a consulting engineer on this, to determine what the wind
Toad's might be and the impacts on the pole sizing. I will proceed with this cost
estimate, and let you know what costs you will be dealing with.
KV/bl s
Agenda Information Memo.
May 2, 1989 City Council Meeting
RATIFY 1988 AND 1989 BUDGET FUNDS
A. Ratify 1988 and 1989 Budgets for Housing Revenue Fund, Senior
Housing Fund, Cable TV Franchise Fund and Housing Redevelopment
Authority Fuad --The Director of Finance is addressing the status
of all special funds in the comprehensive financial report for 1988
and 1989 with a corresponding budget projection for each of those
calendar years. Typically, funds are addressed in the financial
report, however, there is no corresponding_ budget. Therefore, a
budget was prepared for 1988 which will be reflected in the annual
audit or financial report for that calendar year and the 1989
budget will be considered in 1990 when this year's budget is
performed.
The City Administrator and Director of Finance will include these
funds in future budgets to provide a more comprehensive review of
the City's assets. Enclosed on pages _�& through Sl is a memo
that outlines the detail of the special revenue fund budgets.
Please note that unless there is special City Council action any
excess revenues over expenditures will remain within each of the
respective special funds. Both the housing revenue bond fund and
senior housing fund are non -dedicating funds and could be used for
general operating purposes as a part of the fund balance if the
City Council desired. There is, approximately $200„000 in 1988/1989
of excess revenues over expenditures. The cable TV franchise fees
fund is more of an earmarked fund for cable purposes and it has
normally been the philosophy of the City Council that these dollars
be used for public access, equipment and other cable related
purposes. The housing and redevelopment authority fund is merely
a passthrough however ,the interest or, in this case,, approximately
$2,000 of excess revenues over expenditures is not earmarked and
could be absorbed in the general fund.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the special
revenue funds budgets for four- (4) funds as -previously referenced
for the calendar years of 1988 and 1989.
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: APRIL 26,E 1989
SUBJECT: SPECIAL REVENUE FUND BUDGETS
To be in compliance with generally accepted accounting principles,
the City is required to present budgets for all special revenue
funds within the Comprehensive Annual Financial Report. In
adopting the annual budget each year, we have not specifically
addressed these budgets either because the, activity has been so
minimal or because the fund was actually created at a later time.
I am, therefore, requesting that the'City Council formally ratify
the following budgets for 1988 and 1989. This action will allow
proper reporting in the respective annual financial reports.
Housing Revenue Bonds Fund
This fund is used to account for the proceeds of the annual fee
equal to 1/8 of 1% of the outstanding principal balance of the
revenue bonds or obligations issued to finance multi -family housing
developments. Annual expenditures are for payment .to the Dakota
County HRA for monitoring rent restrictions. Per current policy,
the fund will be used to finance future housing -related
developments within the City.
1988 1989
Revenues:
Housing Bond Fees $50,000 $4'5,000
Interest on Investments 5.000 6.000
Total Revenues $55,000 $51,000
Expenditures:
Monitoring Fee $2.400 $2,400
Total Expenditures $2,400 $2,400
Excess of Revenues Over Expenditures: $52,600 $48,600
Senior Housing Fund
This fund was established to account for the proceeds from the bond
restructuring of the City's single-family mortgage revenue bond
program. Current policy is to use the, money for future senior
housing -related developments and projects within the City.
q \
STAFF MEMO
APRIL 26, 1989
PAGE TWO
1988 1989
Revenues:
Interest on Investments $50,000 $55,.000
Total' Revenues $50,000 $55,000
Expenditures: 0 0
Excess of Revenues Over Expenditures: $50.,000 $55,000
Cable TV Franchise Fees_.Fund
This fund was established to account for franchise fees paid to the
City from North Central Cable, Inc. The money is restricted for
cable television related activities, primarily the City's share of
the funding of the Burnsville/Eagan Cable Communications
Commission.
1988 1989
Revenues:
Cable TV Franchise Fees $85,000 $120,000.
Interest on Investments 5,000 5.000
Total Revenues $90,000 $125,000
Expenditures:
Burnsville/Eagan Cable
Communications Commission $45,000 $ 92,800
Total Expenditures
$45,000
$
92,800
Excess of Revenues Over Expenditures:
$45,000
$
32,200
Housing and Redevelopment Authority Fund
This fund was established to account for the tax increment
financing proceeds and expenditures for the Cinnamon Ridge
Apartments interest rate reduction program.
Revenues:
Property Taxes
Interest on Investments
Total Revenues
1988
$150,000
1.000
$151,000
1989
$200,000
1,000
$201,000
STAFF MEMO
APRIL 26., 1989
PAGE THREE
Expenditures:
Payments to Bond Trustee
Total Expenditures
$150.000
$150,000
$200.000
$200,000
Excess Of Revenues Over Expenditures: $ 1,000 $ 1,000
Please let me know if any additional information is required or
would be helpful.
y
Finance birector/City Clerk
EJV/kf
,S l
Agenda Information Memo
May 2, 1989 City Council Meeting
APPOINTMENWAIRPORT RELATIONS COMMISSION
B. vacancy, Airport Relations Commission --Mr. Dennis Gagnon
recently resigned as a member of the'Airport Relations Commission,
due to a business conflict involving high frequency of
international travel. The Committee vacancy was noticed in both
local newspapers and three (3) residents have expressed an
interest. They are as follows:
Larry Dodds, 2829 Burnside Avenue
Gregory Gappa, 1345 High Site Drive #215
Gregory Langan, 811 Promontory Place
The City Council will meet in the office of the City Administrator
at 6:00 p.m. and each candidate will be given approximately seven
(7) minutes to discuss their reasons for seeking an appointment for
seeking an appointment to the Airport Relations Commission. Each
of the three (3) residents have been notified of the "brief"
interview process and will appear at that time. The interviews
will be conducted in alphabetical order.
Enclosed on pages 43 through 54 are brief letters and
resumes from those seeking this appointment.
ACTION TO BE CONSIDERED IN THIS ITEM: To make.an appointment to
the Airport Relations Commission to fill out the remainder of a
three (3) year term recently vacated by Dennis Gagnon.
SPECIAL NOTE: The term ends as of December 31, 1991.
LARRY J. DODDS
2829 Burnside Ave.
Eagan, MN '55121
(612) 454-8238
April 19, 1969
COUNCIL MEMBERS
City of 'Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Council Members:
I would a-ppreciate consideration to serve on the vacant
seat of the Airport Noise Committee_,
as follows,:
My experience and background relative to this area are
Employed as a Aircraft Noise Monitor for 6 months at MAC
Possess a Commericial Pilot's License Multi Eng Instrument
Recently Passed FAA Flight Engineers written exam Turboprop
While working at the MAC I monitored and recorded data for
the Runway 4 test. I cultivated a very good working rapport with Manage-
ment and individual Controllers at the MSP Tower Facility.
My reason for making this request is that I recently attended
a committee meeting and was. shocked to ,find out that there are not any
members from the North Eagan sector presently involved on this committee.
Sincerely,
Larry Dodds
53
City of Eagan Administration
3830 Pilot Knob Road
Eagan, Minnesota 55122-
Re:
5122
Re: Eagan Airport Relations Committee
Dear Sir/Madam;
Gregory A. Gappa
1345 High Site Dr. #215
Eagan; Minnesota 55121
April 5, 1989
This letter is in response to a recent article in the "Eagan
Chronicle" newspaper regarding a vacancy on the Eagan Airport
Relations Committee. I am interested in being considered for this.
position. My family and I have been residents of Eagan for the past
three years. We reside in the northerportion of the City and are
n
therefore more directly impacted by the airport.
My occupation as a Civil Engineer,with 'Howard, Needles,
Tammen, and Bergendoff Consulting Engineers, has helped me to
become more aware of the issues .relating to transportation and
other infrastructure problems. I feel my experience in engineering
would be a valuable asset to the Airport Relations Committee. Also,
the firm I am employedwith is involved with many projects in the
field of airport planning and design. Although my specialty is
water and sewer system design, and'I am not directly involved with
airport projects; I have received some exposure to these projects
and have developed a good general knowledge of aviation and
airports. This knowledge is another valuable asset I could bring
to this committee.
I am very interested in serving on this committee, and feel
I could make a positive contribution. I have enclosed a resume of
my educational and job experience qualifications for this position.
Thank you for your time in reviewing my qualifications.
Sincerely yours;
�VIS- c, &N,;a
Gregory A. Gappa
5q
GP.E:ORY AT -LEN OAPPA
PERSONAL DATA
Address: 1345 'nigh Site Drive iF215, Eagan, Minnesota 55121
Telephone: (612) 454-1375 Home, (612) 920-4666 Work
Birthdate: October 24,1956
Marital Status: Married with two children
EMPLOYIl1rNT OBJECTIVE
To obtain a position as an Engineer -In -Training in order to ,gain
the necessary experience to receive .my registration as a Professional
Engineer.
WORK EXP:RIENCE
August, 1985 - Present, Howard, Needles, Tammen, and Bergerd'off
Consulting Engineers, 6700 France Avenue South, Minneapolis,
Minnesota
�nsineer-in-T_rainina I have worked as a design engineer on several
transporza,_or: ane muncipal engineering, projects. This involved
design work and also coordinating work and supervising technic_zns
in plan DreDaration. Some of the plans were completed on a CARD
system, so I have a basic knowledge of the operation and capabilities
of a CADD system. I have also been involved in client contact
mainly at the staff engineering level.
I worked as a member of the design team for the I-394 Interstate
Highway Project in Minneapolis. My work consisted 'of traffic
control and construction staging plans and design work on the
bypass roadway system. I have also worked on roadway drainage
design for the I-494/Cedar Avenue Interchange Project. I also
worked on the roadway design for the Hennepin Avenue Bridge and
Roadway Project in downtown Minneapolis. I performed design work
for the storm and sanitary sewers and water system for the
building area at the St. Paul Downtown Airport. Our firm has
designed several large projects for the City of St. Paul's
Combined Sewer Separation Program.I.'have worked as a design
engineer on a'storm sewer project and a large sanitary sewer
J
nterceptor as part of these projects.
Summer 1984 and 1083, Wisconsin Department of Transportation,
716 West Clairemo: t Avenue, Eau Cla-ire, Wisconsin
Student Engineer Trainee My duties consisted of construction
insDection, material quality and quantity control, and record
keeping for roadway and bridge projects.
Summer 1982, Eau. Claire County Highway Department, 2000 Spooner
Avenue, Altoona, Wisconsin
Fncineeri-ne Assistant Iperformed the construction survey for a
bicycle trail and worked on a highway maintenance ane construction
crew.
June, 1979 - August, 1981, Stanley Consultants, Stanley Building,
Muscatine, Iowa
Drafts—man and Engineerine Technician i worked as a draftsman on
S�
a variety of Civil Engineering projects. :iy main responsibility
w4S .J develop conttr'uction Dl _:s from engineering computations
and sketc:
April 13, 1989
Mr. Jon Hohenstein
City Of Eagan Administration
3830 Pilot Knob Road
Eagan, MN 55122
Re: Eagan Airport Relations Committee
Dear Mr. Hohenstein:
This letter is in response to the notice of the vacancy on
the Eagan Airport Relations Committee, caused by the
resignation of Dennis J. Gagnon.
With this letter, I am applying for the vacant position on
the committee.
Attached is a listing of my professional work experiences,.
undergraduate and graduate education, and selected
designations and associations.
I would appreciate the opportunity to meet with you or the
City Council to interview for the post on the Eagan Airport
Relations Committee, and to learn about the function and
responsibilities of the committee members.
truly,yours,
811 Promo,
Eagan, MN
Yy Place
55123
57
Gregory E. Langan
811 Promontory Place
Eagan, MN 55123
PROFESSIONAL WORK HISTORY
The St. Paul Fire & Marine Insurance Company
198.7 -Present Premium Audit Officer„ St. Paul, MN
1986-1981 Director Of Field Operations, St. Paul
1985-3986 Industry Services. Manager,, St. Paul, MN
1981-1985 RMS Manager, Brea, California
1979-1981 RMS Training Supervisor, St. Paul, MN
1976-1979 RMS Representative, Encino, California
Sale Technical School., Sale, Victoria, Australia
1914-1975 Instructor
EDUCATION
Undergraduate Program
B.A. Chemistry Southwest Minnesota State Univ
(1971) Marshall, MN
Graduate Program
Physical Science Northern Arizona University
(1973) Flagstaff, AZ
M.S. Program Never Finished .
DESIGNATIONS AND ASSOCIATIONS
Industrial Advisory Board, Department Of Technology,
Cloud State University, St. Cloud, MN
American Society Of Safety Engineers
Certified Safety Professional
Associate In Risk Management
52
St.
Agenda Information Memo
May 2., 1989 City Council Meeting
VARIANCE/LOT COVERAGE
C. variance R. L. Bodecker & Sons, Inc., 1% Variance to the 35%
Lot Coverage Maximum in a Limited Industrial District --R. L.
Bodecker & Sons have made application for 13 variance to the 35%
lot coverage maximum required by City code in a limited industrial
district for building expansion proposed at 3330 Mike Collins
Drive.
For additional information on this ,item refer to a report prepared
by the Department of Community Development enclosed on pages �O
through
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a 1%
variance to the 35% 'lot coverage maximum required in a limited
industrial district as requested by R. L. Bodecker & Sons, Inc.
w
SUBJECT: VARIANCE
APPLICANT: R.L. BODEKER 3 SONS, INC.
LOCATION: 3330 MIRE COLLINS DRIVE (LOT 15, BLOCK 2,
EAGANDALE CENTER INDUSTRIAL BLVD.
EXISTING ZONING: LI - LIMITED INDUSTRIAL
DATE OF PUBLIC NEARING: NAY 2, 1989
DATE OF REPORT: APRIL 25, 1989
REPORTED BY: DEPARTMENTS OF COMMUNITY DEVELOPMENT
& ENGINEERING
APPLICATION SUMMARY: An application has been submitted
requesting a Variance of 1% to the maximum 35% building coverage
in a Limited Industrial district.
COMMENTS: R.L. Bodeker & Sons, Inc. has experienced rapid growth
during the past five years, and to accomodate this growth, the
Company is expanding its existing building. This building is
presently 16,000 sq. ft.; the proposed building addition is 14,750
sq. ft.; and the lot is 87,000 sq. ft. The proposed building would
increase the building coverage to 36% - 1% over the 35% maximum
allowable by City Code.
If approved, this Variance shall be subject to all applicable City
Codes.
M.
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Agenda Information Memo
May 2, 1989 City Council Meeting
SPECIAL PERMITLNATURAL GAB COMPANY FOR A.STEEL FRAME BUILDING
D. Special Permit for Northern Natural Company to Construct a
Steel Frame Building over an Existing Meter and Regulating Facility
in Fairway Hills First Addition --Northern Natural Gas Company is
requesting a special permit for the purpose of constructing'a steel
frame building that currently exposes a meter and regulatory
facility located on Outlot A in Fairway Hills First Addition.
For additional information and a.special property description,
refer to a report prepared b"he Depart en$.,of Community
Development enclosed on pages (04 through S
ACTION TO BE CONSIDERED IN THIS ITEM: To approve or deny the
special permit for Northern Natural Gas Company to construct a
steel frame building over an existing meter and regulatory facility
on Outlot A, Fairway Hills First Addition.
�z3
SUBJECT: SPECIAL USE PERMIT
APPLICANT: NORTHERN NATURAL GAS COMPANY, DIVISION OF
ENRON
LOCATION: OUTLOT A, PARKWAY HILLS IST ADDITION
EXISTING ZONING: R-1
DATE OF PUBLIC HEARING: MAY 5, 1989
DATE OF REPORT: APRIL 25, 1989
REPORTED BY: COMMUNITY DEVELOPMENT
APPLICATION SUMMARY: Northern Natural Gas Company is requesting
a Special Use Permit to allow a 24' x 36' steel frame building with
steel sheet siding over an existing meter and regulator facility.
It is the intention of the applicant to construct a fence similar
in type to the existing fence along Pilot Knob Road. The 12' wood
privacy fence would screen the property and most of the building.
The applicant is also intending to white rock the entire site. The
building would be painted a tan color to look more aesthetically
plasting.
If approved, the Special Use Permit shall be subject to all
applicable Code requirements.
ZONING MFtP
/4
STREET MAP
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Agenda Information Memo
May 2, 1989 City Council Meeting
SPECIAL PERMIT/CRAY RESEARCH FOR A WELL
E. Special Permit, Cray Research for a Well Required as Backup
Water Supply for Cooling Towers and for Landscape irrigation --Cray
Research is requesting a special permit to dig a private well to
be used :as backup water supply for both cooling towers and
landscaping irrigation.
Both the Department of Community Development and Public Works
Engineering have reviewed the application. For a cop f their
report and comments, refer to pages 4s :j _ through .
ACTION TO BE CONSIDERED IN THIS ITEM: To approve or deny a special
permit for Cray Research for the installation of a private well to
be used for backup water supply for cooling towers and landscaping
irrigation.
SUBJECT: SPECIAL USE PERMIT
APPLICANT: CRAY RESEARCH
LOCATION: LOT 1, BLOCK 1, CRAY ADDITION
EXISTING ZONING: PD (PLANNED DEVELOPMENT)
DATE OF PUBLIC HEARING: MAY 5, 1989
DATE OF REPORT: APRIL 24, 1989
REPORTED BY: DEPARTMENTS OF COMMUNITY DEVELOPMENT'
ENGINEERING
APPLICATION SUMMARY: The petitioner, Cray Research, Inc'., has
requested a Special Use Permit to allow a well located on Lot 1,
Block 1, Cray Addition.
Cray Research is requesting the well to make up the supply needed
for the cooling towers used to cool heat generated by the
supercomputers Cray is locating in the new buildings. 450 gallons
of water per minute are needed in this process. After cooling, the
water is evaporated and released into the atmosphere.
Wel`,Cooling Tower Atmosphere
`Cooling Tower
Cray Research would use the well, to supplement their pond when the
pond is diminishing due to dry periods, and to provide adequate
irrigation for landscaping on their campus.
At the January 18, 1983 meeting, the City Council approved a
request by Comsery Corporation for a private well for lawn
irrigation and pond maintenance purposes. At that time, the
Council considered the issue of prohibiting private well
installation when City water is available (as the Code. states).
However, the interpretion was meant to be applied "to a potable
water supply for human consumption purposes to insure health and
safety of citizens." Comsery was approved unanimously.
Also, at that time it was found the businesses like Coca-Cola and
Contract Beverages were being supplied by private wells "due to the
enormous quantity of water required for their bottling facilities
and their requirement to insure continued, uninterrupted flow
during peak critical periods during which the City cannot guarantee
adequate 'supply through our distribution system". It is also
critical to Cray's operation to have the computers on line. To
facilitate this, uninterruption of water supply is necessary..
(4 1
Cray Research, Inc. is requesting the same consideration and
approval received by other members of the business community.
If approved, this Special Use Permit shall be subject to all
applicable City Codes.
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LONE OAK ROAD
3
MEMO TO: SHANNON WILLEY, ZONING ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 25, 1989
SUBJECT: CRAY RESEARCH (LOT 1, BLOCK 1, CRAY ADDITION)
The Engineering Division of the Public Works Department has
reviewed the application recently submitted for the installation
of a 500' deep well to be installed on the Cray Research property
to provide a water supply for mechanical cooling of their
facilities and irrigation of their open spaces.
The City of Eagan has previously treated these requests as a
special permit because it would require a variance to one of the
following existing City Codes:
1. Chapter 3, Section 2, Subdivision 5 - Private Water
Supplies:
"...the private water supply may be used only for such
purposes as the City may allow."
2. Chapter 13, Section 2, Subdivision 14-D - Private Septic
System and Well:
"...,shall be ...granted ... when said private systems are
approved by the City."
3. Chapter 13, Section 3, Subdivision 15-B.2 (a) - Water
Systems:
"Where available, a municipal water facility shall be
provided in the development of a subdivision."
Presently, the City of Eagan and Cray Research are jointly
installing a significant water distribution system within and
around their proposed development to provide an adequate water
supply for their projected future demands.
The following is a list of other existing commercial/ industrial
businesses within the community which presently have private wells
for their business and/or irrigation purposes even though a City
water supply is available to the property:
Jerry's Nursery & Garden Store
4381 Nicols Rd.
Coca-Cola Bottling Company
2772 Eagandale Blvd.
Spector Freight Systems
3450 Dodd Rd.
Brown Tank of Minneapolis
2875 Hwy. '55
LL
U -Haul Trailers
3890 Nicols Rd.
Stiner Corp.
3255 Sibley Memorial Hwy.
Mn. Drivers Exam Station
2070 Cliff Rd.
Parkview Golf Course
1310 Cliff Rd.
Lull Engineering
3045 Sibley Memorial Hwy.
Carriage Hills Golf Course
3835 Wescott Hills Dr.
Contract Beverages
2755 Hwy. 55
Lost Spur Country Club
2750 Sibley Memorial Hwy..
MSA Corp. (formerly ComServ)
3400 Yankee Dr.
ISD #196 (Eagan High School/
Northview Elementary
Several of these situations had private wells installed prior to
the availability of City water and have continued to maintain those
private wells. Other businesses like Coca-Cola and Contract
Beverages maintain separate private wells due to the enormous
quantity of water required for their bottling facilities and their
requirement to ensure continued uninterrupted flow during peak
critical periods.
While the old Ordinance and current City Codes prohibit private
well installation when City water is available, it is apparent that
this was meant to be applied to a potable water supply for human
consumption purposes to ensure the health and safety of the
citizens of Eagan. Therefore, any private well installations must
be inspected by the City to ensure that there are no cross
connections to the City's water distribution system to maintain the
integrity and safety of our water supply system.
Primary advantages `and disadvantages to allowing private well
installations have been summarized as follows:
ADVANTAGES
1. It minimizes the peak flow requirements that the City must
anticipate and provide for in designing our water supply and
distribution system. Presently, the City must anticipate for
peak flow demands during dry spells when community sprinkling
is at a maximum. Minimizing these peaks will help the
extended life and usefullness of the existing and future water -
treatment facilities in addition to our wells and reservoir
capacity.
2. It will provide greater incentives for private industries to
maintain their landscaping and ponding areas during extended
dry periods adding to the overall general appearance of
businesses in the City of Eagan that might not otherwise be
done to the same extent due to the cost of purchasing treated
City water.
3,. This provides another method of long-term, cost savings to
commercial/ industrial businesses located within the community.
1. Loss of revenue to the City through the Utility Enterprise
Fund which supports existing water supply, storage and
distribution system.
o
2.. The health and safety consideration of potential cross -
connections at a later date to the existing City water
distribution system could occur without City knowledge.
3. High capacity wells into the water bearing aquifer used for
the City's potable water supply may compete with the City's
wells and create additional draw -down of the aquifer
potentially affecting the availability of our primary water
supply.
4. Privately owned and maintained wells provide another potential
source of contamination to the City's aquifer..
In February of 1989, Dakota County passed an Ordinance requiring
all ground water appropriation and well constructions to obtain a
permit from the Dakota County Planning Department. This became
necessary to ensure an accurate record where private wells are
situated and to ensure that they are installed, maintained,
abandoned, etc., in accordance with current rules and regulation
of the Minnesota Department of Health, Dakota County and affected
municipalities. This permitting process of Dakota County does not
supercede the City's desires. Rather, it provides an opportunity
for review by all potential affected agencies allowing adequate
comments to be taken into consideration. If a permit is approved
by Dakota County, the local municipality still has an opportunity
to deny its installation through its local ordinances.
In summary, the -Engineering Division recommends that this request
be continued until such time that the applicant has successfully
obtained a permit from Dakota County.
Attached is an article that appeared in the Sunday, April 23, 1989,
St. Paul Pioneer Press Dispach.
If additional information or comments would be helpful regarding
this request,, please feel free to contact .me for a prompt response.
._. tel' : /io, _
Director of Public Works
TAC/ jj
cc: Joe Connolly, Superintendent of Utilities
Doug Reid, Chief Building Official
Il
SI. Paul Pioneer Press Dispatch Sunday, April 23, 1989
Fond Dui
Lee
formation
Decorah -Platteville -Glenwood
Mount
bed
I
Geology by M A Jursa Minnesota Geological Survey sanu Jl
Staff Graphic
Legislators want St. Paul and Minneapolis to use the underground aquifers for their
drinking water. Most of the two cities' cooling water for air conditioning is taken from
the Prairie du Chien -Jordan aquifer.
Emotions
Minnesota
run
By Jack B. Coffman
Statl Writer
While Minnesota parched in hast
sammer's beat and the state pre
sn-.d 4. I .JL-� I-&— I- TT
deep dvex.;:
g7.
ound water
the sewers at an average rake of 36
million gallons a day, part of a Prod_
ess that has been going on for dec-
ades.
V
Water/ Change would. be costly
Continued from Page 1A _
in light of the discussion about
lowering lake levels in northern
Minnesota to protect city drinking
water.
Business interests, who feel the
state s-7FQa ge some facts before
taking a step that could cost more
than $20 million for downtown St.
Paul businesses alone, have mobil-
ized some of the state's top lobby-
ists and are launchine a counter -
impact on electricity
Downtown interests say that
they have used underground water
for cooling during much of this
century and that forcing a change
to different air conditioning tech-
nology would not only cost millions
of dollars but would increase the .
demand for electricity. (A once -
through system takes ground water
with a temperature of about 51 de-
grees
o-grees and puts it through an ex-
changer that circulates the cooling
around the building.)
The move to ban use of under-
ground water for air conditioning
is being led by chief sponsors of a
massive ground water protection
bill. The legislation had been seen
as primarily a rural matter deal-
ing with pesticides and abandoned
wells. But it has now moved down..
town in a big way.
"We are pulling water out that Is
10;000 to 30,000 years old, running
it once through a cooling system
and then putting it back Into the
river," said' Sen. Steven Morse,
DF1rDakota. '"Phis is the mother
lode of Mfunesota, our purest and
best, and we just should not be de-
pleting it for such a purpose."
Morse says there is considerable
sentiment in the. Legislature for
forcing the businesses to switch to
different cooling systems that
condensers and not under
water.
Rep. Willard Munger, DFIG
loth, said using underground wa
cooling is "a bad precedent; In
future that water will be so ..
way `theatre, the •Ptoueer Press
j)isp2lch, Norwest Center, West
luable."
Publishing and the Webb Company
Hunger, who like Morse Is Spon-
In their present forms, the
water bills in the House and
- of ground water legislation cer-
B to be passed this year, wants
ground
Senate prohibit construction of ad -
Paul and Minneapolis to use the
ditional ouce-through cooling sys-
tems call for a comprehensive
derground aquifers -for their
inking water. ,Minneapolis gets
and
study of the impact of these air
the
I of its drinking water from the
St. Paul
conditioning systems on
aquifers, as well as the offsetting
ississippi River and
aws most of its water from the
,
annfd benefits of changing to a
ver.
"When that (under-
cots
But in any case, changing will be
you am
round) water being wasted, it is a
costly and it is uncertain who will
coral issue;" Munger said.
However, Munger's plan to et
for
pay the bill.
The cost of converting Energy
Park's once -through system would
re Twin Cities to drill wells
rater rather than use the river
mean taking about 130 mil-
be about $1.5 million to $2 million
of capital cost and $300,000 a year
could
ion gallons a day from the under-
more in electrical costs, said Doug
St. Paul
sources for drinking in ad-
Kelm, lobbyist for the
;round
to the 36 million gallon
Port Authority. .
tion
iverage used daily for cooling. It
was not clear how that would pro-
ect the aquifers.
"We are taking on the big guns
and I want good information when
we do it;" said Ron Nargang, direc-
tor of the water'division of the De-
partment of Natural Resources.
"We've got a very complicated is-
sue here."
The potential cost of converting
worries. property owners.
"I don't think that the St Paul
building market is strong enough
to stand It (cents);" said Robert
Angleson, general maaager of BCE
Development Co. and president of
the St. Paul Building owners and
Managers Association
Apgelson said building owners
would agree to a moratorium on
new once-througb systems while
the state studies the situation, but
would fight any attempt to force a
quick changeover.
Is,NSP going to be able to carry
that much added capacity?"_ he
said. "Will it mean more power
-plants? ... It might be the most en-
vironmentally sound method (of
cooling) is the way we are doing it
now. It saves a lot of energy."
one of BCE Development's key
problems would be converting the
World 'Made Center and To
Square, which are cooled b
ground watir. Angleson estimat
it would cost $1 million for each
building.
Among other Sl. Paul -are
structures cooled by ground orate
use are the St. Paul Civic Center, Day
ground
tools,
Medical CenterEnergy Park , the Radlsso
DD St Paul, Ecolab Inc., The St. Pa
ter hotel, Northwestern �Fthe\Or
Efficiency cited
Changing would make no sense
for a pro)ect that has won national
awards for its energy efficiency,
said Kelm, who added that an al-
ternative coolinf, system would
wind up being 'much less effi-
cient "
Just as lakes and rivers on the
surface vary in quantity and 4uali-
ty, so do the underground aquifers.
These subsurface places with
strange sounding names meander
at different depths under the Twin
Cities and across the state. They
Cee
the drinking. water for
three out of every four Minneso-
tans.
Most of the cooling water is tak-
en from the Prairie du Chien -Jor-
dan aquifer, a bountiful formation
that is showing pollution and signs
of strain from use.
Officials worry that continued
depletion and pollution of this wa-
ter source will force drillers much
deeper to the Mount.Sfmon-Hink-
ley aquifer — now the source of.
just 6 percent of the cooling system
ase, Tests of a St. Paul well at Dale
Street and Minnehaha Avenue al-
ready show a steady drop in the re-
chazgrng of this aquifer, consid-
ered important by the state
wD because of its high quality.
y DNR officials say the state's
ed aquifer system is not Dow a Prob-
lem.
"We are not using the full capac-
a ity of these aquifers yet," aid Sar -
r ah p. Telford, administraWr of the
- water use management office of
Ram- the DNR. "Right now It is an abun-
n dant resource, but If used in a
Pau
wasteful manner could be a prob-
lem."
MEMO TO: HONORABLE MAYOR AND CITY
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 26, 1989
SUBJECT: INFORMATIVE
RICHARD WINKLER
The City has learned that Mr. Dick Winkler passed away from a heart
attack Sunday, April 23, at the age of 52.
ICE ARENA FACILITY
Recently, Mayor Ellison, Director of Parks and Recreation Vraa and
the City Administrator were asked by 'three Eagan residents who are
active with the local hockey association to meet and present a
concept to build a hockey arena as a non-profit venture. These
three individuals represented committees including finance,
building and fund raising that were designated by the hockey
association to pursue 1) the financial feasibility of constructing
an ice arena facility as a non-profit operation, 2) to pursue a
location, preferably property owned by the City, and either occupy
an existing building or construct a new facility and 3) use the
expertise of a hockey parent who is a professional fund raiser to
assist with the financing of a facility.
Apparently, a local bottling company is interested in providing a
scoreboard if their product is advertised in the facility. Their
projections for the cost of the facility is $500,000 to $1 million
depending on the type of construction and size of the facility.
Mayor Ellison, the Director of Parks and Recreation and City
Administrator explained the City Council's recent position to not
revise the community center bond referendum for approximately two
years. The cost estimates for debt retirement, operations and
other financial considerations were shared with the group. It was
suggested that the hockey association consider a facility for the
short term, a possibility of renting space until a community center
is constructed that provides a more permanent ice facility
component.
The meeting was informative to both the hockey association
representatives as well as the City and a commitment was made to
keep each other informed of present and future efforts to build an
ice arena within the City.
AFTER HOURS PHONE NUMBER
The City of Eagan's private number for after hours has been changed
from 454-0302 to 454-8477.
This number is to be given out to our commissions and committees.
/s/ Thomas L. Hedges
City Administrator
14
MINUTES OF REGULAK::-KEETING OP,::.,TBE RAGAN CITY COUNCIL
'ESOTA
MAY 2, 1989
A regular meeting Of Council was held on Tuesday,
U�:;I�i�iW*uni ci pal Center. Present were
May 2 r 1989, at 6 :30 p.m. ....... t
W� .... ...... ........
Mayor Ellison and Councilmembeir;"�:']:'.'W''a"cht';.'e';'t. Egan, Gustafson, and
McCrea. Also present were City )ii-dMinisit"'ator TOM Hedges, Public Works
Director Tom Colbert, Comm uni ty:::ikevel opme nt Director Dale Runkle,
City Planner Jim Sturm and Ci
9;;o.ey James Sheldon.
City Administrator Tom Hedges recommended continuing Item A.
under Old Business (Carriage Hills Golf Course) to the May 15, 1989,
Council meeting.
Wachter moved, McCrea<.:;�0:60n.ded, the motion to approve the agenda
as amended. All voted in f
April 18, 1989. Counq1-1"''Mi 0:-r:-'- Egan requested the following
changes:
Page 9 - regarding the Council vote on Project 4878 - Braun
Court, the minutes should read:
Egan mov9d the motion to close the
public hearing and the final assessment
roll for Project 487P (Braun: -.Court;.:..- Streets and Utilities) and
authorize its certificationt:::.to the"::'County for collection.
Mayor Ellison questiorii-*''d if t-4 0 Council should recommend
Assessment No. I or Assessment No.':':'2. City Attorney James
Sheldon informed the Council that their determination should not
be made under threat of legal action but on the basis of benefit
only. Mr. Colbert explained the rationale and also the options.
Mayor Ellison stated he prefi"
$tred the original assessment
roll without modification. ...
Councilmember Eg"*a'n.::':i"Dc','t'.i'a"i'�''U"t"'9'."O"::':tbat the City should assume
their portion of the costs and fa..t+:that the net result of the
original assessment roll would be-:.0ttrimental.
Ellison moved, McCrea seconded, the motion to amend the
previous motion to approve the final assessment roll as
Page 2/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
presented for Project.:..487R (Braun„Court - Streets and Utilities)
and authorize its ce fication:::t# the County for collection.
McCrea and Ellison vo�ea;::kn;;E.dYa::j Wachter, Gustafson and Egan
voted against.
On the motion by Egan, seconded by Gustafson, to close the
public hearing and reduce by $10,000.00 the final assessment
roll for Project 487R (Braun Court - Streets and Utilities) and
authorize its certif. County for collection.
Ellison, Wachter, GustafsYrti;::ad ,$gan voted in favor; McCrea
voted against.
Page 10 - regarding speci.at` asse&j�$tents for Metram Properties,
ga *J�
the fourth paragraph shout:d-:dR31ows:
Councilmember Egan reported that the report did not
indicate if the landowners received notice of the original
assessment, had an opportunity to be heard or other input.
Public Works Director Tom Colbert replied that either the
assessment was not a.t-..the correct rate or the size was
under -estimated. Be fuz:xh:a.r explained the procedure.
Page 12 - regarding the yotie t:G surplus property, it should
read: "All voted in favor.”
Page 14 - regarding tha:.pittlitinary plat for Eagan Center 3rd
Addition, in paragraph 9,:::":1?tS" should be changed to "CSC". "Be
wondered if each addition'was considered separately to meet the
20,000 square foot minimum for 1st phase development."
Page 17 - regarding the Soderholm Addition, paragraph 3 should
be corrected to read: "Singl..e..Family.".,.instead of "Multi Dwelling".
t
Page 17 - regarding tiie.'9ogeYFioTui`'kddition, number 2 of the
conditions should read:
2. The Laventhol & BoX*a:ath r:tail study shows an excess of
retail land in this particular no& (node 3). An example is the
retail land across the street which is properly zoned but not
developing.
Page 17 - regarding the Soderholm.Addition, number 3 of the
conditions should read:
3. Limited busine5s:;;aS.:;sad:>k.o be an obsolete zoning use by
the developers. Bas:oia.3.t classification to deal
with. This development'stiows''large tracts of undesignated
limited business.
Page 3/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Page 17 - regarding &aderholm Addition, motion was only to deny
Comprehensive Guide Plan aide-ndment-;;:::�kYike other 3 (rezone,
preliminary plat, conditioiidl::::ae::ie=iait).
Page 17 - regarding the Soderholm Addition, number 4 of the
conditions should read:
4. The Comprehens.iv.E..Guide Plan shows D -I uses as a recent
designation and shoui:t.:;t�s:;exi;t; e:::ko Commercial. The Council has
adopted a policy to i`ezCh.6. ii..u!"tii." i�psidential lots downward to
single family whenever possible aiid not upward to a more
intensive use.
Page 18 - regarding Seitietio]ia::ldadtion, number 5 of the
conditions should have adflEd`io itl'
The proposed accesses do not meet county standards.
Mayor Ellison requested the following changes:
Page 2 - regarding t#iz':iaak;..tree on the Target property, the
motion should read:
Egan moved, McCrea:secondedj::ihe motion to rescind the
previous motion and to i;ef:ei:::;iae `Target oak tree matter to Mn DOT
with no recommendati.q;.I::.'Xl- voted in favor.
Page 2 - in regard to the Goins fire, in paragraph 2, it should
be changed to read that the fire had occurred in "June, 1988" and the
correction to Doug Reid's title of "Chief Building Official".
Council member jMcCrea: .:F:eguesteu;;a.;.;.change on page 10, the last
paragraph should read:
Councilmember Gustafsar remarked that the City should not
collect these assessments
a'
collect co{iition. Mayor Ellison
commented he felt staff should be::40ore judicious in what they
bring to the Council.
Councilmember Wachter requested the following changes:
Page 9, paragraph 1, the fourth sentence should read:
"Councilmember Wachter questioned if th"Ore would be any problems with
dangers from cave-ins."
Page 21 - regarding tkt4 H .'6.td :::CQ0mittee/Old Town Ball, after
the motion, it should be added: "All v.gted in favor."
McCrea moved, Wachter seconded, the motion to approve the
minutes for the April 18, 1989; regular Council meeting as amended.
All voted in f avor.
Page 4/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
.......................
March 28. 12J89. Mayot::Allison r4
.nuested a change in paragraph 3
regarding the Community Cen".' U
p the second to the last
sentence should read: gain expressed his support for
the concept of a Community Center but agreed that the project should
be delayed for at least two years."
Egan moved, Wachter sepp.nded, the motion to approve the minutes
for the March 28, 1989, V.un:611-<nee tin q as amended. All voted
in favor.
April 17, 1989. Mayor Elliap.n req:yested a correction regarding
o"U
the date of the meeting, it sh':d reob" d� . "Monday, April 17, 1989".
...... ...... ...
.. ........ .....
Councilmember Wachter:r6questi�&"an addition to the minutes. In
paragraph 1 regarding the Public Works Maintenance Facility, the last
sentence should read: "City Councilmember Gustafson suggested that
the City consider a lease or some other arrangement to secure the
property and defer payment and contact Blue Cross."
Wachter moved, Gustai�i'�""b:'h:::.:s*Conded, the motion to approve the
'9': � .,#
minutes for the April 17, 1' 4 '' '
Council meeting as amended.
All voted in f avor.
FIRE DEPARTMENVrx-R&UHTER PAYNARD KLANG
City Administrator T&ff`i'ages introduced the matter to the
Council. Fire Chief Soutb6rn informed the Council that Maynard Kiang
had answered the call to duty. He gave a synopsis of Mr. Kiang's
twenty-five year career. He commented that Mr. Kiang was instrumental
in the growth of the department and reviewed his extensive list of
accomplishments. F#e Chief ... S.-autbiun pr..esented Mr. Kiang with a clock
plaque in appreciation fo-r'"'i2i's., with the Fire Department.
X.: ... V..... .... ...... :.:
Fire Chief Southorn also thanked:.:.t'he' Kla.'.'ng family.
Mayor Ellison presented the::::p"laque::::':'pf appreciation to Mr. Kiang
on behalf of the Council and th4::::::9agan::-- tizens.
EMERGENCY STAND-BY GENERATOR
City Administrator Tom Hedges recommended continuing the matter
for thirty (30) days because of the state of flux in the Legislature.
Councilmember Egan questioned the budge*.M:. allocation.
Wachter moved, motion to continue to the
June 6, 1989, City Council.-::.:$}0.;i:tigg::::.tb-.O.::::A;cquisition of the emergency
stand-by generator in the amount of $5.4.q.759.00 to Bill Richmond
Electric. All voted in favor.
Page 5/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
1. Land Development/Design Engineer.
It was recommended tQ,..:.app.;..o.ve..thp-.,.hiring of John Wingard as land
development/design
subject to successful
completion of the City's physic.4,0: exam-Ination requirements.
2. Utility Maintenance work-i�rs.
It was recommended ring of Kelly Blommel and
Richard Francois as utility' 'mainte"fiihce workers for the City, subject
to successful completion of the City's physical examination
requirements.
3. Park Intern.
It was recommended t*d::::aP.z#pt._tbe resignation of Mel Bailey as an
intern with the Park and Rece . 63ii '.n artment.
4. Police Lieutenants.
It was recommended to:::i p . L2 . rov e the appointment of John Stevenson,
Richard Swanson and Geral6:.::Ae'szaros as lieutenants in the Eagan
Police Department.
Planner I.
It was recommpnded ring of a candidate yet to
be named as Planner I subject to successful
completion of the City's physica3,:: examination requirements.
6. Senior Engineering Tech/.:$:1Aperv1--.i3Qr (Construction)
It was recommended to approve the"hiring of Stan Lexvold as
Senior Engineering Tech/Supervisor (Construction) for the City of
Eagan, subject to successful completion of the City's physical
examination requirements.
7. Administrative Intern.
Council member McCrea::'::'r'.e"'"-:--- name of the candidate
recommended for hire. Ci tt rat 6-t Tom Bedges replied that the
candidate had not yet been selected.
It was recommended to approve tbe:"hiring of a candidate yet to
be named as Administrative Intern for the City of Eagan.
Page 6/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
8. Seasonal Workers.::;:;:;:-
It was recommended to 'a #ie hiring of Ben Anderson, David
Chavez, Michael Griswold, Roprt Judge, and Jeffrey Radlec as
seasonal street maintenance workers; and Timothy Troje as a seasonal
central services maintenance worker; and Darren Wennen as a seasonal
tree inventory technician.
9. Street/Equipment 3�:te33 itie :;S+or er Resignation.
It was recommended to acceptthe resignation of Frank Lamberger
as a street/equipment maintenat3Ce worker with the City of Eagan.
10. Street/Equipment la is iehai3C; �7orker.
Councilmember McCrea suggested staff search for a female and
minority candidate. She commented that the Affirmative Action Plan
should be met. Public Works Director Tom Colbert replied that the
City was re -posting.
It was recommended ta:au:€i prize the City Administrator to offer
the vacant street/equipment ma ritet4nce worker position to the second
place candidate from the prev,xous hiring process, subject to
successful completion of the ;;City!.s::hj?;sical examination
requirements, if no current 44dr.it�@ncibte worker applied for the
vacancy and/or no cur rent:;.Wiq;iktsi successfully passes the examination.
It was recommended to approve the six plumbing licenses as
presented.
C. correcti on- to LOt"De'Sdt's'Dt�''On'`f'Dr December 10. 1974, v
Council Mir-utes.
It was recommended to authorize cot.rection of the official
minutes of a regular City Counc%l meet:'g for December 10, 1974, by
changing Lot 1 to Lot 6 in the Kenneth::J assler Blackhawk Acres
official transcript.
D.
Councilmember McCrea repo
the premises of J. DolittlekS::
that the amusement device s:'may
the applicant knew he needed a
cities charge a double fee for
he machines were already on
istrator Tom Hedges replied
ordered and installed before
permit..;,:He further stated that some
violatia0"s.
Page 7/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
It was recommended to..:.approve the,..:amusement device application
for Eugene Winstead for tftx�0.e amusemer:€: devices at J. Dolittle's
Restaurant.
Councilmember Egan stated he would like to review the estimated
budget for the ball field<3ssd::Gtit7f:g:aort. Park and Recreation
Director Ken Vraa replied''k.
i]M4available. Egan
reiterated his request to review::::an estimated budget.
It was recommended to appx:a�e thy:>'Iow bidder for Contract 89-12
and award the contract z;n :ey::Brgti.ers Enterprises as the lowest
responsible bidder, in the:BMno'unt :.6,€02,924.74; subject to review
and approval by School District No. 196 and further authorized the
Mayor and City Clerk to execute all related documents.
Mop
It was recommended td`ri�ce: ve::;;the bids for Contract 88-26
(Daniel Drive - Streets and Q.iilitzea-�ana award the contract to the
lowest responsible bidder, Imperial'D€yelopers, in the amount of
$175,180.00, and authorize tht;,MAy.r:::eri'd City Clerk to execute all
related documents.
G.
It was recommended to receive the bids for Contract 89-07 (Well
No. 14), award the contract to the lowest responsible bidder, E. H.
Renner & Sons, in the amount -of and authorize the Mayor
and City Clerk to execute:a: re3 t£53:;c0cuments.
H.
It was recommended to rece
No. 15), award the contract to
Layne -Minnesota, in the amount
Mayor and City Clerk to execute
i:x:6 the:::bids for Contract 89-10 (Well
the low®:s:i responsible bidder,
of $133,040.00, and authorize the
all related documents.
It was recommended;.ece:;i!e;:.th<..feasibility report for Project
561 (Sterns Addition - Stre.it. G::;Ektz :l ties) and schedule a public
bearing to be held on June.�6.;,,1.9.8.9.:.,.....'...
Page 8/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
It was recommended
Project 520 (Manor Lake
assessment hearing to be
R.
to ilei
- Trunk'
held on
It was recommended to rec
Treatment Plant - Dehumidifica
detailed plans and specificati
e -:-0'e final assessment
tilities) and schedule
June 6, 1989.
roll for
the final
the::4eport for Project 565 (Water
an.;authorize the prepa;ation of
and.:::..bid solicitation.
It was recommended to receive the petition for Project 568
(Autumn Ridge - Storm Sewer) and authorize the preparation of a
feasibility report.
M. Approve L nal Plat...::I�o'
It was recommended to aFiprove fhe;:;:f:inal plat for the Potts
Addition and authorize the M or.;:an:p:: ity Clerk to execute all
related documents.
N.
It was recommended to
2nd Addition and authorize
related documents.
i
approve the final plat for the Blue Ridge
the Mayor and City Clerk to executed all
It was recommended to appro
Road - Reconstruction and Utilit
the Cost Participation Agreement
P.
e the:::plans for Project 533 (Diffley
es) ahb,: authorize the execution of
by the Mayor and City Clerk.
It was recommended to approve the::::lans for Contract 88-17
(Cedarvale Boulevard - Stree.t;Re-s4xfa.ci.ng) and authorize the
advertisement for the bid;ppe ii 0;-:6::pe::::held at 10:30 a.m. on June
14, 1989.
Page 9/EAGAN CITY COUNCIL MEETING MINUTES
134
for
May 2, 1989
It was recommended to ap
(Public Works Pavement Gr
a bid opening to be held
R.
'pf'6Ve the specifications
index) and authorize the
at 10:00 a.m., Thursday,
It was recommended to approve the specifications
140 (Public Works Skid Steer Loader) a d authorize the
for a bid opening to be hel:d;:a:f:.3:::.4.¢�.am., Thursday,
S. Vacation of Public Right-of=Way. Receive Petit
Public Hearing (Coronation Drive and Kingswood Road).
for Vehicle No.
advertisement
June 1. 1989.
for Vehicle No.
advertisement
June 1. 1989.
It was recommended to receive the petition to vacate public
right-of-way (Kingswood Road and Coronation Drive) and schedule a
public hearing to be held::an.::.J.une 6, 1989.
McCrea moved, Gustafson
foregoing consent agenda ite
implementation. All voted in
VACATION/LOTS
ddzi4'04v the motion to approve the
as pre:sgmted, and authorize their
5, BERRY RIDGE ADDITION
City Administrator Tom Hedges updated the Council on the matter
and stated that staff had not received any objections to the proposed
vacation.
Wachter movedgGustd:Saaa:::se4?iaethe motion to close the
public hearing and approve'-'thE �vaczt aTi::of drainage and utility
easements within Lots 3, 4, and::5:r Berry Ridge Addition. All voted in
favor.
VACATION/BIRCH STREET (9014CREST ADDITION)
Gustafson moved, Wachter seconded, the motion to close the
public hearing and approve the vacation of a partial public
right-of-way for Birch Street (proposed Suncrest Addition), subject
to final plat approval for said addition. All voted in favor.
CARRIAGE, B.ILLA.,G.6tF COURSE
Egan moved, McCrea secoriclec) t'tie nfotion to continue until the
May 15, 1989, City Council meeting, the:::discussion regarding the golf
ball problem being experienced by cert' -4$n residents of Falcon Way,
adjacent to Carriage Hills Golf Course -'.''All voted in favor.
Page 10/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
RATIFY 29,8..8 AND 1989::::OUDGET FONDS
City Administrator Tom flei:ge$:::oanmarized the matter for the
Council. Councilmember McCrea asked if the BRA money was an annual
figure. Mr. sedges responded yes. Mayor Ellison requested the cable
money remain as is.
McCrea moved, Wachtet"i.4666# dy:::A;U0 motion to approve the
Special Revenue Funds Budgetor:;tA Ha;iising Revenue Fund, Senior
Housing Fund, Cable TV Franchise;::Fund :dhkd Housing Redevelopment
Authority Fund for the calendar:..years:of 1988 and 1989. All voted in
favor.
APPOINTMEN7!/A19!i6RT' - :"'"IONS COMMISSION
City Administrator Tom Hedges introduced the matter to the
Council.
Egan moved, Wachter seconded, the motion to continue the matter
to a later time at this mek�:ting.,. All voted in favor.
VARIANCE/LOT.COVERAG£{SODECRER & SONS
City Administrator Tom Fledgez::::p'rgaented the application to the
Council. The applicant was.,pe:s0')1f at the meeting.
Mayor Ellison questioned if the neighbors had been notified and
if so, if they had any objections. The applicant replied that the
neighbors were notified and there were no objections. Councilmember
Egan asked if there was any land available for purchase. The
applicant responded that the...,pro.perty behind theirs was available for
purchase. Councilm@mberMCC rea:::td:t�:q??en the hardship. The applicant
replied that they needed eatr 'rtSoai'fofmanufacturing and storage
space. McCrea commented that in {t.der tG approve a variance, there
was a need for a documented hardaiiip. Co:uncilmember Egan stated that
if there were no property availai3j:e, tl¢4Ye would be a hardship. The
applicant reported that the electrical3w x in the front prevented
movement.
Gustafson moved, Wachter seconded, the motion to approve a 18
variance to the 358 lot coverage maximum., required in a Limited
Industrial district as requested by R.::;i Bodecker & Sons, Inc. at
3330 Mike Collins Drive, subject to alI;:::applicable City Codes. All
voted in favor.
Councilmember McCrea s ate i3 tiiat...h hardship was the electrical
box and keeping the lines straight in t']�e back.
Page ll/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
John Hohenstein informi6�::"t"li';*O'::''C'O"u'nci1 that the appointment of the
two alternates could be continued to another meeting. Councilmember
McCrea suggested selecting a person subject to the decision regarding
the alternates. She stated that if the alternates desired the
position, the appointed person.yould b-gome the alternate and further
that if the alternate dec" the selected person
would become the regular fti6mb&'f. i:
After the Council voter Ci-ty Admirdstrator Tom Hedges counted
the ballots and announced that:i�t�e apoUntment of Greg Gappa was made
ii,!''Z,
to the Airport Relations Co*a','83,,:-"O,.j.-,
i- "I'3': -an alternate or to fill out
. ..... ........
the remainder of a three_year term—'recently vacated by Dennis Gagnon,
(the position would first be offered to one of the existing
alternates) .
NORTHERN NATURAL GAS COMPANY/SPECIAL PERMIT
FOR A -.-STEEL FRAMED BUILDING
City Administrator Toni'
special permit to the Counci
and Bridlewilde objecting to
ained the request for the
�buted two letters from DMS
Ce of the permit.
Dennis Workmeister (pgo.i . :jt:ott . t , a tive for the applicant) informed
the Council that the faciiity'"was relocated due to the Pilot Knob
construction. He further stated that a smaller metal building already
existed and that the applicant would provide a privacy fence and
paint the building earth tones.
Councilmember McC r .-the: -fence would screen the
building. Mr. Work4ister::go.
j" p-bd;qed:: ::t
.. .t five feet of the building
would be visible above the fence,,... McCre ' a questioned if the building
could be constructed at another :Aortheib'' Natural Gas Company
location. Mr. Workmeister resporlid.Od thii-f at the other location there
is a pipeline. McCrea asked if thei appl.#ant would be willing to do
more in regard to the aesthetics. Mr. 1&rkmeister responded it would
depend upon the details requested. McCrea asked if they would
consider bricking the building. Mr. Workmeister responded no, because
it was an existing facility.
Councilmember Wachter questioned :Cafe size of the present
building and the need for the increase,:1'h the size. Mr. Workmeister
responded there was a size of the building due
to an increase in the 'i �� r questioned if Northern
Natural Gas Company could relocate. Mg,:.:..yorkmeister described the
relocation due to the Pilot Knob project..
Page 12/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Councilmember McCrea:..A-sked if th;e:.::Brick Ordinance applied to
this project. City Admini . 9ft:a.t 0 r T orA� - 1� - ages replied he was not sure
if the Brick Ordinance appf.t..... to zthzs project.
Councilmember Egan commented that Fairway Hills was developing
and that the size of the utility building was increasing
substantially. Mayor Ellison had concerns regarding a tin shack
located next to a high quality ... dey.el opm
Mr. Workmeister
disagreed. Mayor Ellison
.,r.pval of the special permit
would run counter to the U't'y1S*':::�:P.oT'1Cy :�::::Councilmember McCrea
suggested continuing the mattei::::for f d"'t"."t"her investigation. Mr.
Workmeister pointed out that thw-.-expeAse of moving the facility was
prohibitive. Mayor Ellison -r "'ppot,m"end
.eq.:::�the applicant review the
matter and propose an to the Council. The
applicant asked for direc'tibh frorft":'Uhe' Council. Mayor Ellison
suggested using the Northwestern Bell building and its brick as a
design. Councilmember Gustafson suggested using the Well Plan design
as a guide. He stated there were a number of choices available.
Councilmember McCrea::::;.e.;.ommended a neighborhood meeting.
Mr. Workmeister stated t'ht:;:&i�-.p1.4-pants could not have combustible
items in a brick structure. Counc . il! . netber Gustafson stated that a
metal structure may be accept;ible.tp.:'tF'6 Council if the design and
appearance were good. Councii'b'4"K..McCrea pointed out that the
location was also a conce:rji� . Workmeister orkmeister asked if landscaping
would help the matter. CoWachter asked if the peak of the
.U' 'I
roof could be reduced. Mr. Workmeister stated it would be an
instrumentation problem. City Administrator Tom Hedges informed the
applicant to contact Eagan staff for review and recommended
continuance of the matter to the June 6, 1989, City Council meeting.
Al Herrmann (/6evelopar informed the Council he
was willing to work with Northex:p,:Natur.al Gas Company.
William Haye, 1359 St. Andt'PF ... ' sr tj�'. rway Hills, stated there was
.
no landscaping on the project affd:: that,:.:::.t.he lawns were washing away.
He further commented that the pipes we"r"'6' unsightly and felt that the
property taxes were too high. He invited an on-site investigation. He
presented a letter to the Council dated August, 1988, from Derrick.
Mayor Ellison requested staff che.,Q:k into the erosion control.
Public Works Director Tom Colbert stafe"'d that staff was working with
the developer.
Mr. Haye further regarding the safety of
children.
Al Herrmann reported that the erdsIon was occurring on the
pipeline site and that no vegetation had been replaced.
Page 13/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Mr. Workmeister respo.aded that the..letter Mr. Haye distributed
was for pipeline construc -4-. on a pr vious project. Be further
stated that the applicant w;:.:suppZifej natural gas as efficiently as
possible and commented that`tke:zz finer pays in the end. He again
requested direction from the Codncil.
Councilmember McCrea recommended referring the matter to the
staff. Councilmember Egan requested the building be compatible with
the neighborhood. Co uncil�ueai:c:::G:u:S:tason explained he needed to see
a proposal.
McCrea moved, Egan seconded,, the motion to continue to the June
6, 1989, City Council meeting tb;p.speCal permit request for Northern
Natural Gas Company to conatrt#4t :a;stieel framed building over an
existing meter andregulatid y'fadilf:ty on Outlot A, Fairway Hills let
Addition, to allow the applicant to work with the City staff, arrange
a neighborhood meeting, develop a landscape plan and give evidence of
an erosion prevention plan. All voted in favor.
CRAY RESEAB.CH/SPECIAL PERMIT FOR A WELL
City AdministratorTom E@ges..;briefed the Council regarding the
matter. Public Works Director...T6m::tzi.3.Lbert recapped his memorandum
dated April 25, 1989.
Ed Bramen (real estate:..:40.higaltant for Cray Research) explained
the use of the well and toe::'.:p'u pose. He stated it was not a high
capacity well.
Councilmember McCrea had concerns regarding health and safety.
The applicant responded that the valves could fail and contaminate
the system. Mr. Colbert sta,ted,.i,.t-w,as,.a..potential problem. The
applicant stated its would::feaa:jsd:'::tii :::;�s� n to eliminate the potential
problem. Be remarked that'th'd well`V61il'd be a primary source for a
cooling tower.
Councilmember Wachter was cQncernea:about the use of water. The
applicant responded that the State was::iot concerned with the
project.
Councilmember Egan asked if there was a potential concern
regarding the draw -down. Mr. Colbert responded no. There was further
discussion regarding the technical aspieets of the project.
Gustafson moved, MCCrea....S.9.00.n4ea+..;.the motion to approve a
special permit for Cray Re:et'&fit k;:#�i.i;:;t;�ii. installation of a private
well to be used for backup'iaater supply for cooling towers and
landscaping irrigation, subject to the::::following conditions:
1. This special use permit shall -be'subject to all applicable
City Codes.
Page 14/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
2. The pumphouse shai-":::;have a m imum rate of 500 GPM.
3. There shall be no inti$tcfttiiection between the private well
and City water.
4. The City of Eagan shall be allowed to monitor the well.
All voted in favor.
V IS IT6M/KIROMW00D
Jim Horne informed the Coii�til h.e;i7ad two items he needed to
bring to the Council's atteriian:E:e;quested the vacation of the
public right-of-way with""] floe Ring5wbod 1st Addition. He stated he
wanted the contractors to begin and did not want a delay. City
Attorney Jim Sheldon replied that the vacation was a condition of
final plat approval for the Kingswood 2nd Addition. He further stated
that the final plat was not ready.
Mr. Horne addressed3s:cp;n.cern regarding the park dedication
fee. Be stated that the accest:;w:as:;moyed at the City's request which
caused the developer extra exp,.ense`::He remarked that there were 11
lots and he wanted the dedication to:::Apply only to the new lots. Mr.
Sheldon commented that the Citto the funds. Mayor
Ellison requested Mr. with the staff.
VISITORS/PROJECT 520/NANOR LAKE
Roger Wiske, 630 Cliff Road, had concerns regarding Item J of
the consent agenda regarding the Manor Lake Trunk Utilities project.
He stated that the .project:;:;fiad;::agt:;:.:been;,: completed. Public Works
Director Tom Colbert info. P&.d._h:1;M::::th:&t:;:the staff would take steps to
clean the matter up prior to the;:.assessment hearing. He stated he
could not guarantee it and that:-E9a1 anion was being pursued.
VISITORS/S=RHOIA' ADDITION
Ray Connolly informed the Council that the applicant wished to
withdraw its rezoning request. Councilmember McCrea stated she would
not favor the withdrawal of the motion. Mr. Connolly informed the
Council that much effort was put into .the project and stated that
there was unanimous Advisory Planning Cofimission approval.
Councilmember Egan felt sorry for the Soderholm
applicant but that the rem
ents that a substantial
change was necessary for further Council; review. He further stated
that the Laventhol and Horvath report;:c1;ted excess retail in the
area. Be commented that the Council's hl: hest priority was to
down -zone Multiple Residential to Single Family.
Page 15/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Mr. Connolly reiterat-'6.0 his desi:rO.':: to withdraw the rezoning
request. Councilmember Wa6i ' i * f ' ax.-:;statet6:ihat the Advisory Planning
Commission was for advisory".;:V'.U-)-- .Councilmember Egan stated
....... .....
that any of the three Council . ffeM6e . r . s could move to reconsider. Mayor
Ellison remarked that the motion was not forthcoming.
CONTRACTUAL CLEANING SERVICE/MUNICIPAL CENTER BUILDING
City Administrator the matter to the
.............. '. .
Council. Councilmember Gustaf so)�:':::)recom"s"ae"ndea- looking for outside
bids.
McCrea moved Egan to authorize the
advertisement of moved,
cleaning and
........ ...
maintenance service with & bid opehifig scheduled prior to the June 6,
1989# City Council meeting. All voted in favor.
35w JOINT POWERS AGREEMENT
City Administrator Tbip...Hedges updated the Council with the
background information.
Councilmember Wachter had conde'fts. -regarding the Joint Powers
Agreement and stated he was Councilmember Egan
commented that it would be a -approve the participation in the
Agreement than it woulo out of the Agreement. Mayor Ellison
stated he was ambivalent Vft:,%the matter. Councilmember Gustafson
shared the other members' concerns. He questioned the fee
calculations and had concerns regarding participation. There was more
discussion regarding the participation by the City of Eagan.
Councilmemberi McCrea-'A0u0's the City of Eagan would
receive by participating Agreement. City
Administrator Tom Hedges stated :the AgF: ' eement would improve the
over-all County traffic flow. C6?4'ncilm4'Pber Wachter remarked he felt
the money may not be well Bpent.:"..."'
Egan moved, Gustafson seconded, th6 motion to deny participation
in the Joint Powers Agreement establishing the 1-35W Council as
requested by the City of Burnsville because there would not be enough
benefit to the City of Eagan. All voted in favor.
PROJECT 569/RECEIVE PETITION/09DER FEASIBILITY REPORT
(EAGANDALE CENTER INDUSikAL PARK NO. 3)
Egan moved, Wachter to receive the petition
for Project 569 (Eagandal:e Center Industrial Park No. 3) and
authorize the preparation of a feasibi.!-:Vty report. All voted in
favor.
Page 16/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
.*"CUT IV SION
Mayor Ellison announced ari eXecutive session following the
regular meeting to discuss pending litigation.
TRAILWAY ASSESSMENT POLICY
City Administrator the Council that the
assessment policy regarding th6:�:�bhnny..':�itake Ridge Road trailway was
being re-evaluated as a whole He furihe"'r commented that staff was
addressing a number of issues Wf ronti ..
$jg the Council. He stated it
was recommended that there ua.( tiailway assessments. He
informed the Council a....out to the citizens
.. .....
explaining the assessment .. policy r . e- . evaluation. City Attorney Jim
Sheldon explained that residential properties would not receive
special benefit which is not necessarily true of commercial and
industrial properties or public facility property. Mr. Hedges stated
staff was considering alternative funding methods. Councilmember Egan
recommended examining the:�:�Op,ti.re policy as a whole. Councilmember
Wachter requested more ihf'v'tM'
BOARD OFAFVIEW
City Administrator Tom updated the Council on the matter
and stated he was prepariri4'1--:n out t
aa.
STORM WATER ORDINANCE
City Attorney Jim Sheldon informed the Council that a public
hearing would be set for June 6, 1989, to review the proposed
ordinance creatingja.....:...drainage district.
.. ...
Councilmember Egan questi;b
lie I .►. ..... include new construction
also. Public Works Director Tom::C.Qlbert::::replied yes. Mayor Ellison
commented the matter needed fur'r di'"
�p:..ussion in a work session. Mr.
e'
Hedges suggested setting the me.tq , ng f . 4k.: May 30, 1989 at 7:00 p.m.
Gustafson moved, McCrea seconded, the motion to schedule a
workshop for May 30, 1989, at 7:00 p.m. to consider the storm water
drainage utility and storm water drainage improvement district
ordinance. All voted in favor.
COUNCIL DISCOAPION
Councilmember Wachtet< tft#)-ftt
#1�:I�:had concerns regarding the
Cray Research water tower" ete va'" -'&Scussion between Wachter and
Colbert regarding the matter.
Councilmember Egan remarked that the meeting time for the Board
of Equalization should be more clear and specific.
Page 17/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1.989
There was an update ztgarding th*:::Ireland Sister City project.
Limerick has expressed an 'Siea.st;:::::the project.
Councilmember McCrea suggested charging for the excess police
calls to the billard halls. Mr. Hedges stated staff would check into
the matter.
McCrea asked when ths:;gr;#i<i:: p mi'' for Fire Stations 4 and 5
would be held. Mr. Hedge s`r*E*pl'i7ed': kie}rQ#i'Old check with the Fire Chief.
C9ECKLIST;..
Wachter moved, Gustafsn::;:Spcondr�r`the motion to approve the
checklist dated May 2, 190::fa t2ie::am6unt of $263,225.46. All voted
in favor.
Upon motion duly
was adjourned at 9:15
ADJOURNMENT
made.;. by McCrea, seconded by Egan, the meeting
P.m :: F11:1:_ voted in favor
E. J. VanOverbeke, City Clerk
ADMINISTRATIVE AGENDA
REGULAR CITY COUNCIL MEETING
EAGAN, MINNESOTA
MAY 2, 1989
CITY ATTORNEY
CITY ADMINISTRATOR
Item 1. Emergency'stand-By Generator
i N
Item 2. Contractual Cleaning service for the Municipal Center
Building
Item 3. '35W Joint Powers Agreement,
DIRECTOR OF PUBLIC WORKS
Item 1. Project 569, Receive Petition/Order Feasibility Report
1(Eagandale Center Industrial Park #3)
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 1l 1989
SUBJECT: ADMINISTRATIVE AGENDA
CITY ATTORNEY
There are no items to be considered under City Attorney at this
time. The City Council always reserves the right to hold an
executive session to discuss pending litigation if required.
CITY ADMINISTRATOR
Item 1. Emergency Stand -By Generator --A request was approved for
150 KW generator for the municipal center building in preparation
of the 1988 budget; however, with the remodelling that occurred in
the municipal building during 1988, acquisition and installation
of the generator was not completed. The City Council was advised
during preparation of the 1989 budget that the $60,000 expenditure
would not occur during 1988 and those dollars would carry as a part
of the fund balance into 1989.
Bids and specifications were drawn up by Arthur Dickey and
Architects and bids were open April 20. Six bids were received
calling for the 150 KW generator, the enclosure and a fuel tank.
The low bidder was Bill Richmond Electric with a base bid of
$54,759. The generator will provide emergency electricity for the
entire City Hall facility, including the elevator and also includes
all switch gear and controls to operate the heating and ventilation
equipment. The existing emergency generator will be used by the
Fire Department in one of the existing fire stations.
Since this money is not budgeted in 1989, it is necessary that the
City Council identify the expenditure as a liability against the
fund balance and so designate in the action. if action is to proceed
with the expenditure during this calendar year.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny
acquisition of the emergency stand-by generator in the amount of
$54,759 to Bill Richmond Electric and designate that the fund
balance transfer dollars to the 1989 operating budget realizing
that the equivalent amount was budgeted in 1988 and not expended
for this purpose.
Item 2. Contractual Cleaning Service for the Municipal Center
Building --As a part of the 1989 operating budget the City has
authorized the Community Development Department to proceed with the
feasibility of a contractual cleaning service for the municipal
center. The Community Development Department has drawn up
specifications, scheduled service and other documents for the
proposal.
As the Council recalls there was an option given to the City
Administrator to either hire additional part-time personnel or
utilize a contractual cleaning service.
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize for
advertisement for bids a regular monthly building cleaning and
maintenance service with a bid opening scheduled prior to the June
6 City Council meeting.
Item 3. 35W Joint Powers Agreement --The city of Burnsville is
requesting our participation as a member of "I -35W Council" that
is being organized to improve traffic flow and capacity on I -35W.
A copy of the pro osed agreement is enclosed for City Council
review on pages through F. As a part of the agreement
Burnsville is requesting a contribution from surrounding
communities, Eagan shares $5,000, to be used for general
administration purposes as outlined on page 8 of the agreement.
When the City of Eagan was initially contacted to participate in
the 35W Council and a request for funding was suggested, our
response was to share previous City Council action in which there
was a conscious decision to not participate in the I-494 Corridor
Study that was initiated for the city of Bloomington and several
other suburban communities in western Hennepin county and, further,
that a special transportation study for 1-494 and Dodd Road within
the City of Eagan was funded by Northwest Airlines or TIF bonds if
those bonds are sold in the near future.
Since the initial discussions between the two 'communities other
cities have made a commitment to the I -35W Council and Burnsville
is again requesting participation on the part of the City of Eagan.
By way of history, the city of Burnsville did contribute when Eagan
needed financial assistance for the I -35E proceedings that occurred
relative to the Blackhawk Lake issue and also provided assistance
with the Cedar Avenue Freeway project. There was some hint that
lesser amount might be acceptable given the fact there is no moneys
budgeted during 1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny partici-
pation in the Joint Powers Agreement establishing the I -35W Council
as requested by the city of Burnsville.
DIRECTOR OF PUBLIC WORKS
Item 1. Project 569, Receive Petition/Order Feasibility Report
(Eagandale Center Industrial Park {3) --The staff has received a
petition requesting the preparation of a feasibility report
necessary for the public improvement process for the installation
of storm sewer and water necessary to service the above -referenced
subdivision. The appropriate guarantee for all costs incurred was
executed along with the petition.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for
Project 569 (Eagandale Center Industrial Park #3) and authorize the
preparation of a feasibility report.
Js/ Thomas L. Hedges
City Administrator
102
City Of
BURNSVILLE
1'313'East'Highway 13, Burnsville, Min nesota'55337 612/890-4100
DATE: April 26, 1989
TO: 35W•COUNCIL PARTICIPANTS
FROM: Jill Shorba, Administrative Assistant
SUBJECT: 1135W Council" Meeting — May 4, 7:30 a.m.
The :next meeting of the 3'5W Council will be Thursday, May 4,,
at 7:30 a.m. at Burnsville City Hall.
i
The minutes of the April 14 meeting are attached for your
information. Also attached is a draft Joint Power Agreement forl
the group. The consensus at the last meeting was to proceed with
a Joint Powers entity rather than anon -profit group. We will 1
discuss/review the agreement at our next meeting. (There will be
an opportunity for attorneys representing each city and the
County to review the agreement.)
If you have any questions or will be unable to attend the
meeting, please give me a call (890-4100).
JS/mc
Attachments
PRESENT:
35W COUNCIL MINUTES
MEETING OF APRIL 14, 1989, 7:30 a.m.
Mike 'Turner, Dakota County Commissioner
Gary Erickson, Dakota County
Mark'NcNeill, City of Savage
Brad Larson, Scott County Coalition
Glenn McKee, Burnsville Councilmember
Linda Barton, City of Burnsville
Chuck Siggerud, City of Burnsville
Jill Shorba, City of Burnsville
Fred Moors, Burnsville Chamber
Tom Melena, City of Apple Valley
Rudy Walz, Savage Chamber
Dennis Feller, City of Lakeville
Elliott Knetsch, Burnsville's Legal. Counsel
Karen Schaffer, Dakota County Attorney's Office
AGENDA ITEMS
1. Finalize the proposed budget and funding formula.
2. Discussion: Private non-profit organization vs. public
joint powers entity.
PROPOSED BUDGEWFDNDING FORMULA
Glenn McKee asked if there were any last minute questions/
concerns on the proposed budget. There were none.
Chuck Siggerud asked for an update from cities on the proposed
funding formula. Dakota County, Burnsville, Apple Valley and
Savage have approved the amounts proposed for their
organizations. Lakeville is considering this issue at their
Council meeting on Monday, April 17th. Linda Barton will contact
the cities of Bloomington, Richfield, and Eagan.
NON-PROFIT GROUP VS. JOINT POWERS ENTITY
Elliott Knetsch, Attorney with Burnsville's legal firm and
Karen Schaffer, Dakota County Attorney's Office, were present at
the meeting to discuss with the group the pros and cons of a non=
profit group versus a joint powers entity.
02
35W MEETING MINUTES Page 2
April 14, 1989
Three options were discussed:
1. Develop a private non-profit organization
2. Develop a public joint powers entity
3. Develop a joint powers entity initially and when
the private sector becomes more involved have them
develop a non-profit organization that works with or even
replaces the joint powers entity.
After some discussion, the consensus of the, group was to proceed
with a joint powers entity initially. The group will be
flexible, however, about forming a non-profit group at a later
date.
The group decided the Joint Powers Board should be large (40
members). The board is responsible for voting and setting
policies. Representation will be based on the following formula:
Cities/County
Cities/County
Cities/County
contributing
contributing
contributing
$5000 or less
$7500
$10,000
- 4 members
- 5 members
- 6 members
The, representatives for each city/county will include at least
the following categories•:
1 Public official from the city/county
1 Staff person from the city/county
1 Business representative
1 Citizen representative
The Board would elect an Executive Committee responsible for
developing policies and making recommendations. The Committee
will be made up of:
1 Representative from each City/Dakota County (8)
3 At -Large Members u
TOTAL 11
Next meeting - May 4, 7:30 a.m.
Agenda: Review Draft Joint Powers Agreement
0A
JOINT POWERS AGREEMENT
ESTABLISHING THE I -35W COUNCIL
aI
JOINT POWERS AGREEMENT
ESTABLISHING THE I -35W COUNC=L
The parties to this Agreement are governmental units of the
State of Minnesota which have land in the Interstate 35W corridor, or
are impacted by I -3'5W. This Agreement is made pursuant to the
authority conferred upon the parties by Minnesota Statute §471.59,.
1. Name. The parties hereby create and establish the I -35W
Council.
2. General Purpose. The purpose of this Agreement is for the
members to jointly and cooperatively provide an organized effort to
improve traffic flow and capacity on I -35W.
3. Definitions.
Subdivision 1. "Council' means the organization created by
this Agreement the full name of which is "I -35W Council." It shall be
a public agency of its members.
Subdivision 2. "Board" means the Board of Commissioners of
the Council.
Subdivision 3. "Executive Committee" or "Committee" means
the executive committee elected by the Board.
Subdivision 4. "Governing Body^ means the governing body of
a governmental unit which is a member -of this Council.
Subdivision 5. "Governmental Unit" means any city or county
which is a signatory to this Agreement.
Subdivision 6. "Member" means a governmental unit which
enters into this Agreement.
4. Membership. The membership of the. Council shall consist of
the following governmental units:
City of Burnsville
City of Bloomington
City of Lakeville
City of Richfield
Dakota County
City of Apple Valley
City of Eagan
City of Savage
No change in governmental boundaries, structure, organizational
status or character shall affect the eligibility of any governmental
unit listed above to be represented .on the Council as long as such
governmental unit continues to exist as a separate political
subdivision. Any other governmental unit may become a party upon
unanimous approval of the parties.
S. Board of Commissioners.
Subdivision 1. The governing body of the Council shall be
its Board which shall consist of forty (40) Commissioners appointed
as follows: Four Commissioners from each Member and one alternate for
each Commissioner. Burnsville, Bloomington and Dakota County shall
each be entitled to appoint two additional Commissioners for a total
of six. Lakeville and Richfield shall each be entitled to appoint
one additional Commissioner for a total of five. Each Member shall
appoint one Commissioner from each of the following groups,: elected
officials, staff, business, citizen at large. Members with more than
four Commissioners shall appoint their additional Commissioners as at
large Commissioners. The governing body of each Member shall appoint
its Commissioners and their alternates. Each Commissioner shall have
one vote.
Subdivision 2. With the exception of the initial
Commissioner appointment as provided above, the term of each
Commissioner shall be three years and until their successors are
selected and qualify, and shall commence on January 1.
Subdivision 3. A Commissioner may not be removed from the
Board prior to the expiration of his or her term, unless the
Commissioner consents in writing or unless all other Commissioners
vote to expel that member, and the governing body who made the
appointment concurs with the expulsion.
Subdivision 4,. Commissioners shall serve without
compensation from the Council, but this shall not prevent a
governmental unit from providing compensation for a Commissioner for
serving on the Board.
Subdivision 5. There shall be no voting by proxy, but all
votes must be cast by the Commissioner or designated alternate at a
Board Meeting.
Subdivision 6. A majority of the Commissioners shall
constitute a quorum.
Subdivision 7. A vacancy on the Board shall be filled for
the remainder of the term by the Governing Body who made the
appointment.
6. Executive Committee.
Subdivision 1. At the first meeting of the Board, and in
January of each year thereafter, the Board shall elect from its
Commissioners an Executive Committee, which shall consist of one
person from each Governmental Unit and three at large members. The
Executive Committee shall report to the Board.
Subdivision 2.. At the first meeting of the Committee, and
in January of each year thereafter, the Committee shall elect
-3-
officers as it deems necessary to conduct its meetings and affairs.
Each officer shall hold office until his/her successor takes office,
earlier disqualification, death, resignation, or removal.
i
7. Powers and Duties of the Council.
Subdivision 1. The powers and duties of the Council shall
include the powers set forth in this Section.
Subdivision 2. It may prepare and adopt a plan to improve
traffic flow and capacity on I -35W;
Subdivision 3. It may seek passage of legislation at the
local, state and federal levels authorizing and providing for
lmprovements.to the I -35W corridor.
Subdivision 4. It may may cooperate with the Minnesota
Department of Transportation to partially pay for and participate in
preparation of environmental impact analysis of I -35W improvements,
including preliminary geometric design and evaluation of high -
occupancy vehicle lanes on I -35W.
Subdivision 5. It may cooperate with the Minnesota
Department of Transportation to secure a roadway indirect source
permit from the Minnesota Pollution Control and access revision
Approval from the Metropolitan Council and Federal Highway
Administration.
Subdivision 6. It may research and recommend funding
strategies for I -3'5W construction.
Subdivision 7. It may research travel demand management
strategies and ordinances, develop model ordinances andrecommend
joint action on such strategies and ordinances by the Members.
Subdivision 8. It may research and make recommendations to
the Members regarding other matters related to the Council's purpose.
Subdivision 9. It may cooperate with the Metropolitan
Council, Regional Transit Board and Metropolitan Transit Commission
to develop transit operation plans.
Subdivision 10. It may monitor land use development, traffic
volumes and travel characteristics in the I -35W corridor.
Subdivision 11. It may consult with persons knowledgeable in
transportation, such as research organizations, educational
institutions, other political subdivisions, regulatory organizations,
technical experts, and any other persons who can provide pertinent
information.
Subdivision 12. The Council may cooperate or contract with
the State of Minnesota or any subdivision thereof or federal agency
or private or public organization to accomplish the purposes for
which it is organized.
Subdivision 13. The Commission may contract for or purchase
such insurance as the Board deems necessary for the protection of the
Commission.
Subdivision 14:. The Council may accumulate reserve funds for
the purposes herein mentioned and may invest funds of the Commission
not currently needed for its operations.
Subdivision 15. The Council may collect money, subject to
the provisions of this Agreement, from its Members and from any other
source approved by a majority of its Board.
Subdivision 16. The Council may make contracts, employ
consultants, incur expenses and make expenditures necessary and
-5-
q
incidental to the effectuation of its purposes and powers. All
contracts in excess of $5,000 shall be approved by a 4/5 vote of the
entire Board.
Subdivision 17. The Council shall cause to be made an annual
audit of the books and accounts.of the Council and shall make and
file a report to its members at least once each year.
Subdivision 18. The Council's books, reports and records
shall be available for and open to inspection by its members at all
reasonable times.
Subdivision 19. The Council may recommend changes in this
Agreement to its members.
Subdivision 20. The Council may exercise all other powers
necessary and incidental to the implementation of the purposes and
powers set forth herein.
Subdivision 21. Each member reserves the right to conduct
separate or concurrent studies on any matter under study by the
Council.
S. Meetings.
Subdivision 1. The Board shall meet at least quarterly on a
schedule determined by the Board.
Subdivision 2. Special meetings of the. Board may be called
by the Chair or upon written request of a majority of the
Commissioners. Five days written notice of special meeting shall be
given to the Commissioners.
9. Officers.
Subdivision 1. Number, election, qualifications - The
officers of the Board shall consist of a Chair, a Vice -Chair and a
Secretary/Treasurer. Each officer shall be elected anually by the
Board and shall hold office until his/her successor takes office,
earlier disqualification, death, resignation, or removal. All
officers must be Commissioners. No more than one Commissioner of a
party shall be elected an officer during the same term.
Subdivision 2. Chair; Vice -Chair - The Chair shall preside
at all meetings of the Board and shall perform all duties incident to
the office of Chair, and such other duties as may be delegated by the
Board. The Vice -Chair shall act as Chair in the absence of the
Chair.
Subdivision 3. Secretary/Treasurer - The
Secretary/Treasurer shall be responsible for keeping a record of all
the proceedings of the Council. The Secretary/Treasurer shall send
written notice of meetings and material pertaining to agenda items to
each Commissioner he/she shall have custody of the Council's funds,
shall pay.its bills, shall keep its financial records, and generally
conduct the financial affairs of the Council. The
Secretary/Treasurer shall be responsible for such other matters as
shall be delegated to him/her by the Board.
Subdivision 4. Other Officers - The Board may appoint such
other officers as it deems necessary. All such officers shall be
Commissioners.
10. Finances.
Subdivision 1. The Council funds may be expended by the
Board in accordance with this Agreement in a manner determined by the
Board. The Board may designate one or more national or state bank or
trust companies authorized to receive deposits of public monies to
e
act as depositories for the Council funds. In no event shall there be
a disbursement of Council funds without the signature of at least two
Board members, one of whom shall be the Secretary/Treasurer. The
Secretary/Treasurer shall be required to file with the secretary of
the Board a bond in the sum of at least $10,000 or such higher amount
as shall be determined by the Board. The Council shall pay the
premium on the bond.
Subdivision 2. General Administration. Each Member agrees
to contribute each year to a general fund of the Council, said fund
to be used for general administration purposes including, but not
limited to: salaries, supplies, carrying out the purpose of this
Agreement, insurance and bonds. The annual contribution by each
Member shall be determined in accordance with a funding formula
approved by the Board. The initial contribution by each Member shall
be as follows:
Burnsville $10,000
Dakota County $10,000
Bloomington $10,000
Eagan $5,000
Lakeville $7,500
Richfield $7,500
Apple Valley $5,000
Savage $2,500
Subdivision 3. On or before July 1 of each year, the Board
shall adopt a general administrative budget by a 4/5 vote for the
ensuing year and decide upon the total amount necessary for the
general fund. The secretary of the Board shall certify the budget on
or before July 1 to the clerk of each member governmental unit,
together with a'statement of the proportion of the budget to be
provided by each member. By August 1 of each calendar year, the
governing body of each member shall approve, modify, or reject a
proposed Council budget and the members' financial contribution and
-8-
q
l 7
give notice of its action to the Council. The budget shall be deemed
approved by a Member in the absence of action by September 1. Final
action adopting a budget for the ensuing calendar year shall be taken
-
by the Board on or before September 15 of each year.
11. Duration.
Subdivision 1.. Each member agrees to be bound by the terms
of this Agreement until December 31, 1990,.and it may be continued
thereafter upon the agreement of all the parties.
Subdivision 2. This Agreement may be terminated prior to
December 31, 1990, by the written agreement of 3/5 of the members.
Subdivision 3. In addition to the manner provided in
Subdivision 2 for termination, any member may petition the Board to
dissolve the Agreement. Upon 30 days' notice in writing to the clerk
of each member governmental unit, the Board shall hold a hearing and
upon a favorable vote by 3/5 of all eligible votes of then existing
Board members, the Board may by resolution recommend that the Council.
be dissolved. The resolution shall be submitted to each member
governmental unit and if ratified by 3/5 of the governing bodies of
all eligible members within 60 days„ the Board shall dissolve the
Council allowing a reasonable time to complete work in progress and
to dispose of personal property owned by the Council.
12. Dissolution. Upon dissolution of the Council, all property
of the Council shall be sold and the proceeds thereof, together with
monies on hand, shall be distributed to the eligible members of the
Council_ Such distribution of Council assets shall be made in
proportion to the total contribution to the Council required by the
last annual budget. The Council shall continue to exist after
dissolution for such period, no longer than six months, as is
necessary to wind up its affairs, but for no other purpose.
13. Effective Date. This Agreement shall be in full force and
effect when all 8 potential members, delineated.in Paragraph Four of
this Agreement, file a certified copy of a resolution approving this
Agreement and upon the exeuction of this Agreement by all the
parties. All members need not sign.the same copy. The resolution and
signed Agreement shall be filed with the City Manager of the City of
Burnsville, who shall notify all members in writing of its effective
date and set a date and place for the Board's first meeting. Prior to
the effective date of .this Agreement, any signatory may rescind their
approval.
IN WITNESS WHEREOF, the undersigned government units, by action
of their governing bodies, have caused this Agreement to be executed
in accordance with the authority of Minnesota Statute §471.59.
Approved by the City Council CITY OF LAKEVILLE
. 1989. BY:
Approved by the City Council
. 1989.
Approved by the City Council
. 1989.
-10-
67
Attest
CITY OF BURNSVILLE
BY:
Attest
CITY OF EAGAN
BY:
Attest
Approved by the City Council
, 1989.
CITY OF SAVAGE
BY:
Attest
Approved by the City Council CITY OF APPLE VALLEY
1989. BY:
Attest
Approved by the City Council
, 1989.
Approved by the City Council
, 1989.
Approved by the Board of
Commissioners
, 1989
CITY OF BLOOMINGTON
BY:
Attest
CITY OF RICHFIELD
BY:
Attest
COUNTY OF DAKOTA
BY:
Attest
Qi)
HONORABLE MAYOR & CITY COUNCILMEMBERS.
SPECIAL NOTE:
Re: Carriage Bills Golf Course, Item A, Old Business
The City staff had hoped that by this time, agreement would have
been reached with Bill Smith of Carriage Hills. Unfortunately, as
of today, agreement is still not at hand. If a satisfactory
solution is not reached by tomorrow evening's Council meeting,
staff will request a continuance to the May 15 meeting. Residents
will be appropriately notified.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 1p 1989
SUBJECT: INFORMATIVE/ADDITIONAL
BOARD OF REVIEW MEETING
Enclosed on page is a copy of a memo from Director of
Finance/City Clerk Va Overbeke that provides additional information
on the upcoming Board of Review meeting that is scheduled for next
Tuesday, May 9, at 6:30 p.m. at John Metcalf Junior High.
LEAGUE OF MINNESOTA CITIES CONFERENCE
Enclosed on pageshrough Vz is a copy of the program
schedule for the A 1 LMC Conference to be held in Minneapolis
at the Hyatt Regency Hotel beginning Tuesday, June 6. If any
member of the City Council would like to register for the
conference, please let me know at the meeting on Tuesday.
LIGHT RAIL TRANSIT PAMPHLET
® Enclosed for your review is a copy of the Light Rail Transit
pamphlet that was mailed to all City managers throughout the seven
county metropolitan area.
0
/S/ Thomas L. Hedges
City Administrator
MEMO TO: CITY ADMINISTRATOR HEDGES 1
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE ® .l
DATE: APRIL 21, 1989
SUBJECT: BOARD OF REVIEW MEETING
Per your request and upon review with Mayor Ellison, the location
for the Board of Review has been changed to John Metcalf Junior
High at 2250 Diffley Road. The time and date remain 6:30 p.m. and
May 9 as previously scheduled.
A combination of floor seating and bleachers will accommodate 300
to 400 citizens much better than we could at the municipal center
or any other available location.
St. John Neumann has a church function scheduled for that date and
is not available. All four 196 elementaries are also scheduled and
have limited seating capacity anyway.
I have requested that Dakota County data processing send mailing
labels to me for the mobile home notices that were mailed
previously. The City will then send notification to them that the
location is changed.
With the changes in location, there will be some additional costs
incurred, as some janitorial service will be billed to the City.
I believe that the cost will be minimal however, and the improved
benefit in public relations will more than offset the dollars
expended. I believe the larger location will also offset the lack
of a central site.
While the County notices this meeting, every effort should be made
to get the word to the citizens. I don't imagine we need to
encourage them to attend, but if they are going to, we want to have
them at the correct location.
Finan&¢ Director/City Clerk
EJO/vmd
cc Front Counter
Karen Finnegan
76
is
•
u
Program Schedule
All conference events are in the Minneapolis Hyatt Regency Hotel unless indicated.
Tuesday, June 6
LMC Board of Directors Meeting
1:30 - 4:00 p.m.
LMC Conference Planning Committee
Meeting
4:00 - 5:00 p.m.
Special Kickoff
6:30 - 10:30 p.m.
"A Hot Time Downtown Tonight"
The City of Minneapolis is making arrangements at
various restaurants and clubs for a special discounted dinner
and entertainment package for conference attendees. (See
Family and Special. Activities Program for details.)
Wednesday, June 7
Exhibits Open
8:00 a.m. - 5:30 p.m.
Welcome/Opening Session
9:00 - 10:15 a.m.
"Discovering the Future of Minnesota Cities"
A panel of three futurists look ahead to the next decade.
• Earl Joseph, President, Anticipatory Sciences
Incorporated
• Arthur Harkins, Director, Graduate Concentration in
Anticipatory Anthropology and Education, University of
Minnesota
• Li Rauk Broberg, President, Greenfield Associates;
Director, Office of Emerging Issues, U.S. WesUNorth-
westem Bell
April 1989
Break
10:15 - 10:30 a.m.
Nominating Committee
10:30 a.m. - 3:00 p.m.
Concurrent Sessions I
(Choose one)
10:30 - 11:45 a.m.
LEADERSHIP FOR THE FUTURE
Roles/Commtmication—Council, Commissions,
Staff
(Sponsored by Minnesota Women in City Government)
This session will provide an overview and case studies
from small, medium, and large cities.
• Purpose of communications
• Role of various parties
• Types of communications
• Appropriate use of communication type in each
relationship
• Public communication
• Long-term effects of good communication
MANAGING THE EMPLOYEE OF THE FUTURE
Comp Worth—How to Maintain Job Evaluation
and Job Salary Programs
• Overview of pay equity law
• Update on the 1989 session (current legal guidelines)
• Aggregate information on 1) process Minnesota cities
have used; 2) impact of pay equity on municipal finances,
and 3) law's success in achieving pay equity for female -
dominated jobs
• Case studies from small, medium, and large cities will
address success in implementing pay plan, the next step
in the process and how compensation fits in
77
CHALLENGE FOR TODAY AND TOMORROW
Truth in Taxation
• Methods for complying with the law
• How to complete the budget earlier and project expenses
for the coming year
• How to plan ahead for future years in figuring personnel
costs (salary negotiations, union contracts, benefits)
• How to prepare for emergencies and necessary expendi-
tures occurring between the completion date of proposed
budget and the final le%y certification date
• Legislative changes in the 1989 session
• Impact on cities—cost
• How counties are going to calculate and comply
LMC LEGISLATIVE TRACK
Development Policy Committee
Content depends on the outcome of the 1989 session.
Exhibitors' Lunch
11:45 a.m. - 1:15 p.m.
General Session
1:15 - 2:15 p.m.
A national news correspondent will be the general session
speaker. See detailed information in the May issue of
Minnesota Cities.
Concurrent Sessions II
(Choose one)
2:30 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Ethics in City Government
• What's currently in place: adopting a code; issues (includ-
ing controversies) to work through; review of a city -
adopted code
• The new model—MAUMA/MAMA Ethics Project: why
they undertook the project; process involved; and out-
come—publication outlining a model municipal code of
ethics
• 1989 legislation
MANAGING THE EMPLOYEE OF THE FUTURE
Overview of Employee BeneSt Trends
• Commonalities in health benefits
• Other types of benefits
• Regulations
• Costs
10 /
CHALLENGES FOR TODAY AND TOMORROW
Compensating, Communities for Hosting Regional
Facilities
• Overview of the problem
• Compensation alternatives/possible trade-offs
• Case studies featuring different types of facilities such as
parks, incinerators, mass burning sites, and correctional
facilities
LMC LEGISLATIVE TRACK
General Legislation Policy Committee
Content depends on the outcome of the 1989 session.
Break
3:30 - 3:40 p.m.
Concurrent Sessions III
(Choose one)
3:40 - 4:40 p.m.
LEADERSHIP FOR THE FUTURE
City Management: Past, Present, and Future
(Sponsored by Minnesota City Management Association)
• Past: brief background of city management profession;
and description of "old line" city manager
• Present: role of city manager and relationship with city
council
• Future: managing challenges; changing resources and
technology; and changing relationships with other govern-
ment units
MANAGING THE EMPLOYEE OF THE FUTURE
Employee BeneSts—Case Studies
• Flex plans
• Cafeteria plans
• Retirees
CHALLENGES FOR TODAY AND TOMORROW
Tax Increment Financing: Uses and Abuses
• Accomplishments to date through tax increment financing
• Problems encountered in the past—various perspectives
• Legislative and practical actions addressing these
concerns
htinnesota Cities
Ll
•
A
LMC LEGISLATIVE TRACK
Election Policy Committee
Content depends on the outcome of the 1989 session.
"Wine Down"
Reception in exhibit area
4:40 p.m. - 5:30 p.m.
City Night Renaissance Festival
Nicollet Island
6:30 p.m.
Thursday, June 8
• Exhibits open
8:00 a.m. - 4:00 p.m.
(Coffee available in exhibit area)
r�
U
Concurrent Sessions IV
(Choose one)
9:00 - 10:30 a.m.
LEADERSHIP FOR THE FUTURE
Strategic or Long -Range Planning
• Case studies illustrating short-term and long-term
strategies
• Pitfalls and ways to avoid them
• Results: what really happens once the plan is
implemented
MANAGING THE EMPLOYEE OF THE FUTURE
Sexual and Racial Harassment
• What constitutes harassment—pervasiveness; legal prec-
edents and city liability
• Preventing harassment—internal methods to eliminate or
decrease harassment guidelines; corrective action
April 1989
CHALLENGES FOR TODAY AND TOMORROW
Solid Waste. Management
• Overview of issues
• Governor's task force findings
• Legislative results
• Elements of effective programs
• Examples of successful city programs
LMC LEGISLATIVE TRACK
Revenue Sources Policy Committee
Content depends on the outcome of the 1989 session.
[am."
10:30 - 10:45 a.m.
Concurrent Sessions V
(Choose one)
10:45 a.m. - 12:15 p.m.
LEADERSHIP FOR THE FUTURE
Collaborative Planning and Partnerships
• Role, definition, purpose
• Elements of collaborative effort, i.e. need and timing,
leadership, empowerment, etc.
• Examples of efforts
• Benefits
MANAGING THE EMPLOYEE OF THE FUTURE
Changing Values and Employee Motivation
• Different forces for workers of different ages
• How to counter employee dissatisfaction
• Informal, feedback to build satisfaction
• Performance planning
• Employee recognition programs
• Quality circles
MANAGING THE EMPLOYEE OF THE FUTURE
What Cities Need to Know About Section 89
• Purpose and intent of the law
• Guidelines
• Summary of.requirements
• Benefit plans that must comply
• Where cities are now
• What apes need to know in the future
11
CHALLENGES FOR TODAY AND TOMORROW
Providing Police Protection for Small Cities
• Options to consider: city helping another city; county
providing services and sheriff; consortium; and Police
Officers Standards and Training (POST) Board
• Key factors to consider before choosing: how much
protection is necessary; budget constraints; liabilities;
supervision; and licensing
Mayors' Association/Mini-Conference
Luncheon
12:30 - 2:00 p.m.
Terry Goddard, President, National League of Cities;
Mayor, Phoenix, Arizona
Concurrent Sessions VI
(Choose one)
2:15 - 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Taking Leadership to Avoid LiabXty (LMCIT)
• News from LMC1T
• Recent and perspective changes in rates, services, cov-
erages, and di%idends
• Parks and playgrounds loss control methods—how to
inspect, what to look for, records to keep, preventative
measures
MANAGING THE EMPLOYEE OF THE FUTURE
Employee Discipline and Termination
• Legal considerations
• Alternatives to dismissal
• Employee rights
• Procedural aspects
• Relationship with union/business agents
CHALLENGES FOR TODAY AND TOMORROW
Financial Health for Small Cities
• A look at the future economy
• Survival issues: dealing with a lower tax base; competing
with larger cities; and lowering;costs for service
• Expanding sources of revenue; tax receipts, user fees,
grants, interest and investment income; and improving
management of financial resources
10
LMC LEGISLATNE TRACK
Land Use, Energy, Environment, and
Transportation Policy Committee
Content depends on the outcome of the 1989 session.
League Annual Meeting
3:45 - 5:00 p.m.
LMC Reception and Banquet
6:30 - 10:00 p.m.
Friday, June 9
Beverage and rolls
8:30 - 9:15 a.m.
Finale General Session
9:30 - 11:00 a.m.
"Me& ng the Challenge of Pubbc Service"
Bruce Laingen, Executive Director, National Commis-
sion on Public Senice M
12 Minnesota Cities
0f
11
E
•
r1
L_ J
Family and special activities program
Tuesday, June 6 - Welcome to
Minneapolis
"A Hot Time Downtown Tonight"
6:30-10:30 p.m.
Minneapolis has become known nationally for its cultural
and entertainment events. In addition to professional sports
and theater, it is also home to comedy clubs, cabarets, and
other night spots.
For opening night, the city has made special arrange-
ments with a number of clubs so that everyone can have a
"Hot Time Downtown Tonight."
The Fine Line Music Club is booking a special band for
the evening and an entertainment package featuring the
clubs and restaurants of Riverplace is in the planning stages.
Admission fees have been waived for conference attendees.
We'll add additional clubs and restaurants before June, and
send specific information to all who register for the
conference.
Throughout the conference, anyone who wishes can drop
by either Juke Boa Saturday Night or the Pacific Club (in
the renovated Lumber Exchange) without admission
charge—just show your conference badge.
Wednesday, June 7 - Host City Night
"An Evening on Nicollet Island"
6:30.9:30 p.m.
For this evening, city officials will be transported back in
time to the 1500s, courtesy of the Renaissance Festival.
Present will be many of the acts, musicians, jugglers,
"village" players and "royalty" from the Renaissance
Festival which over 250,000 people enjoy annually in
Shakopee. The evening will include the acts from the
festival, interact with the players, and the foods of the
festival.
The site will be the restored paviWon on lower Nicollet
Island. This site is a part of the Central Riverfront Regional
Park in the heart of the city. In addition to the Renaissance
Festival, people will be able to stroll across a restored
century -old bridge to the shops and entertainment of
Riverplace and St. Anthony Main.
April 1989
Family and special activities
programs registration form
Reservations for Sculpture Garden/Walker Art Center,
June 7
Number
Reservations for Metrodome Tour, June 7
Number
@ 2 pm
@3pm
@4pm
Reservations for "Shopping" Tour, June 8
Number
Reservations for Convention Center Tour, June 8
Number
@1pm
@ 2 pm
@3pm
@4pm
Reservations for Anson Northrup Riverboat Tour,
June 9
Number
@ $7.50 / adults =
@ $6.50 / seniors =
@ $5.00 / children =
Total enclosed
Name(s):
Address:
City:
Daytime telephone #: a.c.
Phone (612) 348-6534 for more information. Please
send reservation form and payment to:
William Barnhart
325M City Hall
350 South 5th Street
Minneapolis, MN 55415
Deadline is May 5, 1989. Make checks payable to: City
of Minneapolis.
13
Wednesday, June 7 and Thursday,
June 8
Jogging, with the Council
7:00.7:45 a.m.
Minneapolis is famous for its park system. The Hyatt
Regency Hotel is located in Loring Park with connections
to the Guthrie/Walker area and the chain of lakes.
Each morning at 7:00 a.m., a member of the Minneapolis
City Council (Steve Cramer and Joan Nierrec) will lead a
group of joggers. There will be a short course and a long
course.
Wednesday, June 7
Sculpture Gardens/Walker Art Center
9:00-12:00 noon
The Minneapolis Park and Recreation Board opened the
Sculpture Gardens in the fall of 1988 and they have become
a leading tourist attraction. The gardens are located across
the roadway from Loring Park in the same area as the
Waller Art Center and the Guthrie Theater.
The park board will host a reception in the Sulpture
Gardens after which tours of the Waller Art Center will be
available.
Transportation will be available from the hotel, but for
those walking a "guide'' will lead the walk through Loring
Park and over the Irene Hixon Whitney Pedestrian Bridge
(distance about six city blocks).
Fees have been waived at the Walker Art Center, but
pre -registration is needed for tours.
Wednesday, June 7
Hubert H. Humphrey Metrodome
2:004:00 p.m.
The Hubert H. Humphrey Metrodome is the home of
the Minnesota Twins, and the Minnesota Vikings, the
University of Minnesota Golden Gophers football team and
was the site of the 1987 World Series. This tour in addition
to the areas which are normally accessible, will include the
playing field, the press box, a private box, and the Gophers
football locker room.
Transportation will be available from the hotel. The tour
is one hour in length. Although the Metrodome has waived
fees, pre -registration is necessary for specific time slots.
NOTE: The tour involves climbing stairs for which there
is no alternative.
14
Thursday, June 8
"Shopping" Tour of Downtown Minneapolis
9:00.12:00 noon
Downtown Minneapolis is fifth in the nation in terns of
retail sales for a downtown. The Nicollet Mall is the main
shopping street in downtown and is the home of Dayton's,
the Conservatory, and City Center with Carson Pirie Scott
and numerous other shops. In August, Saks Fifth Avenue
with 60 shops and a Gavudae Common will open.
The downtown council will host this "tour." It will begin
in the yet unopened Gaviidae Common; proceed through
City Center, Dayton's, and the Conservatory; and end up
at the just opened Ralph Lauren Polo Shop. Those who
wish can then tour the Timberwolves arena (just three
blocks away) which is under construction.
Although there is no fee, pre -registration is requested.
Thursday, June 8
Minneapolis Convention Center
1:004:00 p.m.
The Minneapolis Convention Center is the largest single
public works building in Minnesota history. It is also a
project which will be of benefit to the entire state. Phase I
will open only days before the LMC Conference.
This tour, about 45 minutes in length, will go through
both the open phase 1 and phases Il and III which are under
construction. The center is within walking distance of the
hotel Cess than two blocks).
Although there is no fee, pre -registration is required.
Friday, June 9
Anson Northrop Riverboat Tour
9:30-12:O0noon
The Central Riverfront is the birthplace of Minneapolis.
A new excursion boat, the Anson Northrup, makes it
possible to view this area on a 90 -minute narrated ride.
The ride leaves from Boom Island and goes under the new
Hennepin Avenue Bridge, past the Mill District, through
the St. Anthony Lock, under the James J. Hill Stone Arch
Bridge, and down the lower gorge to the Ford Dam.
Transportation will be available.
Cost: Adults $7.50, Seniors $6.50, Children $5.00.
Minnesota Cities
•
•
MEMO TO: HONORABLE MAYOR AND CITY COQNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: NAY 11 1989
SUBJECT: INFORMATIVE/ADDITIONAL INFORMATION
BOARD OF REVIEW MEETING
Enclosed on page is a copy of a memo from Director of
Finance/City Clerk Va Overbeke that provides additional information
on the upcoming Board of Review meeting that is scheduled for next
Tuesday., May 9, at 6:30 p.m.. at John Metcalf Junior High.
LEAGUE OF MINNESOTA CITIES CONFERENCE
Enclosed on pages through 9?z is a copy of the program
schedule for the Az -17 LMC Conference to be held in Minneapolis
at the Hyatt Regency Hotel beginning Tuesday, June 6. If any
member of the City Council would like to register for the
conference, please let me know at the meeting on Tuesday.
LIGHT RAIL TRANSIT PAMPHLET
Enclosed for your review is a copy of the Light Rail Transit
pamphlet that was mailed to all City managers throughout the seven
county metropolitan area.
/S/ Thomas L. Hedges
City Administrator
7�
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: APRIL 21, 1989
SUBJECT: BOARD OF REVIEW MEETING
Per your request and upon review with Mayor Ellison, the location
for the Board of Review has been changed to John Metcalf Junior
High at 2250 Diffley Road. The time and date remain 6:30 p.m. and
May 9 as previously scheduled.
A combination of floor seating and bleachers will accommodate 300
to 400 citizens much better than we could at the municipal center
or any other available location.
St. John Neumann has a church function scheduled for that date and
is not available. All four 196 elementaries are also scheduled and
have limited seating capacity anyway.
I have requested that Dakota County data processing send mailing
labels to me for the mobile home notices that were mailed
previously. The City will then send notification to them that the
location is changed.
With the changes in location, there will be some additional costs
incurred, as some janitorial service will be billed to the City.
I believe that the cost will be minimal however, and the improved
benefit in public relations will more than offset the dollars
expended. I believe the larger location will also offset the lack
of a central site.
While the County notices this meeting, every effort should be made
to get the word to the citizens. I don't imagine we need to
encourage them to attend, but if they are going to, we want to have
them at the correct location.
Finan Director/City Clerk
EJO/vmd
cc Front Counter
Karen Finnegan
7�
Program Schedule
All conference events are in the Minneapolis Hyatt Regency Hotel unless indicated.
Tuesday, June 6
LMC Board of Directors Meeting
1:30 - 4:00 p.m.
LMC Conference Planning Committee
Meeting
4:00 - 5:00 p.m.
Special Kickoff
6:30. 10:30 p.m.
"A Hot Time Downtown Tonight"
The City of Minneapolis is making arrangements at
various restaurants and clubs for a special discounted dinner
and entertainment package for conference attendees. (See
Family and Special Activities Program for details.)
Wednesday, June 7
Exhibits Open
8:00 a.m. - 5:30 p.m.
Welcome/Opening Session
9:00 - 10:15 a.m.
"Discovering the Future of Minnesota Cities"
A panel of three futurists look ahead to the next decade.
• Earl Joseph, President, Anticipatory Sciences
Incorporated
• Arthur Harkins, Director, Graduate Concentration in
Anticipatory Anthropology and Education, University of
Minnesota
• Li Rauk Broberg, President, Greenfield Associates;
Director, Office of Emerging Issues, U.S. West/North-
western Bell
April 1989
10:15 - 10:30 a.m.
Nominating Committee
10:30 a.m. - 3:00 p.m.
Concurrent Sessions I
(Choose one)
10:30 - 11:45 a.m.
LEADERSHIP FOR THE FUTURE
Roles/Communication—Council, Commissions,
Staff
(Sponsored by Minnesota Women in City Government)
This session will provide an overview and case studies
from small, medium, and large cities.
• Purpose of communications
• Role of various parties
• Types of communications
• Appropriate use of communication type in each
relationship
• Public communication
• Long-term effects of good communication
MANAGING THE EMPLOYEE OF THE FUTURE
Comp Worth—How to Maintain job Evaluation
and Job Salary Programs
• Overview of pay equity law
• Update on the 1989 session (current legal guidelines)
• Aggregate information on 1) process Minnesota cities
have used, 2) impact of pay equity on municipal finances,
and 3) law's success in achieving pay equity for female -
dominated jobs
• Case studies from small, medium, and large cities will
address success in implementing pay plan, the next step
in the process and how compensation fits in
77
CHALLENGE FOR TODAY AND TOMORROW
Truth in Taxation
• Methods for complying with the law
• How to complete the budget earlier and project expenses
for the coming year
• How to plan ahead for future years in figuring personnel
costs (salary negotiations, union contracts, benefits)
• How to prepare for emergencies -and necessary expendi-
tures occurring between the completion date of proposed
budget and the final levy certification date
• Legislative changes in the 1989 session
• Impact on cities—cost
• How counties are going to calculate and comply
LMC LEGISLATNE TRACK
Development PoGcv Committee
Content depends on the outcome of the 1989 session.
Exhibitors' Lunch
11:45 a.m. - 1:15 p.m.
General Session
1:15 - 2:15 p.m.
A national news correspondent will be the general session
speaker. See detailed information in the May issue of
Minnesota Cities.
Concurrent Sessions II
(Choose one)
2:30 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Ethics in City Government
• What's currently in place: adopting a code; issues (includ-
ing controversies) to work through; review of a city -
adopted code
• The new model—MAUMA/MAMA Ethics Project: why
they undertook the project; process involved; and out-
come—publication outlining a model municipal code of
ethics
• 1989 legislation
MANAGING THE EMPLOYEE OF THE FUTURE
Overview of Employee Benefit Trends
• Commonalities in health benefits
• Other types of benefits
• Regulations
• Costs �J
CHALLENGES FOR TODAY AND TOMORROW
Compensating Communities for Hosting Regional
Facilities
• Overview of the problem
• Compensation alternatives/possible trade-offs
• Case studies featuring different types of facilities such as
parks, incinerators, mass burning sites, and correctional
facilities
LMC LEGISLATIVE TRACK
General Legislation Policy Committee
Content depends on the outcome of the 1989 session.
Break
3:30 - 3:40 p.m.
Concurrent Sessions III
(Choose one)
3:40 - 4:40 p.m.
LEADERSHIP FOR THE FUTURE
City Management: Past, Present, and Future
(Sponsored by Minnesota City Management Association)
• Past: brief background of city management profession;
and description of "old line" city manager
• Present: role of city manager and relationship with city
council
• Future: managing challenges; changing resources and
technology; and changing relationships with other govern-
ment units
MANAGING THE EMPLOYEE OF THE FUTURE
Employee Benefits—Case Studies
• Flex plans
• Cafeteria plans
• Retirees
CHALLENGES FOR TODAY AND TOMORROW
Tax Increment Financing: Uses and Abuses
• Accomplishments to date through tax increment financing
• Problems encountered in the past—various perspectives
• Legislative and practical actions addressing these
concerns
10
Minnesota Cities
LMC LEGISLATIVE TRACK
Election Poky Committee
Content depends on the outcome of the 1989 session
"Wine Down"
Reception in exhibit area
4:40 p.m. - 5:30 p.m.
City Night Renaissance Festival
Nicollet Island
6:30 p.m.
Thursday, June 8
Exhibits open
8:00 a.m. - 4:00 p.m.
(Coffee available in exhibit area)
Concurrent Sessions N
(Choose one)
9:00. 10:30 a.m.
LEADERSHIP FOR THE FUTURE
Strategic or Long -Range Planning
• Case studies illustrating short-term and long-term
strategies
• Pitfalls and ways to avoid them
• Results: what really happens once the plan is
implemented
MANAGING THE EMPLOYEE OF THE FUTURE
Sexual and Racial Harassment
• What constitutes harassment—pervasiveness; legal prec-
edents and city liability
• Preventing harassment—internal methods to eliminate or
decrease harassment, guidelines; corrective action
April 1989
CHALLENGES FOR TODAY AND TOMORROW
Sobd Waste Management
• Overview of issues
• Governor's task force findings
• Legislative results
• Elements of effective programs
• Examples of successful city programs
LMC LEGISLATIVE TRACK
Revenue Sources Policy Committee
Content depends on the outcome of the 1989 session.
10:30 - 10:45 a.m.
Concurrent Sessions V
(Choose one)
10:45 a.m. - 12:15 p.m.
LEADERSHIP FOR THE FUTURE
Collaborative Planning and Partnerships
• Role, definition, purpose
• Elements of collaborative effort, i.e. need and timing,
leadership, empowerment, etc.
• Examples of efforts
• Benefits
MANAGING THE EMPLOYEE OF THE FUTURE
Changing Values and Employee Motivation
• Different forces for workers of different ages
• How to counter employee dissatisfaction
• Informal feedback to build satisfaction
• Performance planning
• Employee recognition programs
• Quality circles
MANAGING THE EMPLOYEE OF THE FUTURE
What Cities Need to Know About Section 89
• Purpose and intent of the law
• Guidelines
• Summary of requirements
• Benefit plans that must comply
• Where cities are now
• What cities need to know in the future
7�
11
CHALLENGES FOR TODAY AND TOMORROW
Providing Police Protection for Small Cities
• Options to consider: city helping another city: county
providing services and sheriff; consortium; and Police
Officers Standards and Training (POST) Board
• Key factors to consider before choosing: how much
protection is necessary; budget constraints; liabilities;
supervision; and licensing'
Mayors' Association./Mini-Conference
Luncheon
12:30 - 2:00 p.m.
Terry Goddard, President, National League of Cities;
Mayor, Phoenix, Arizona
Concurrent Sessions VI
(Choose one)
2:15 - 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Taldng Leadership to Avoid Liability (LMCIT)
• News from LMCIT
• Recent and perspective changes in rates, services, cov-
erages, and dividends
• Parks and playgrounds loss control methods—how to
inspect, what to look for, records to keep, preventative
measures
MANAGINGTHE EMPLOYEE OF THE FUTURE
Employee Discipline and Termination
• Legal considerations
• Alternatives to dismissal
• Employee rights
• Procedural aspects
• Relationship with unionfbusiness agents
CHALLENGES FOR TODAY AND TOMORROW
Financial Health for Small Cities
• A look at the future economy
• Survival issues: dealing with a lower tax base; competing
with larger cities; and lowering costs for service
• Expanding sources of revenue; tax receipts, user fees,
grants, interest and investment income; and improving
management of financial resources
1
LMC LEGISLATWE TRACK
Land Use, Energy, Environment, and
Transportation Policy Committee
Content depends on the outcome of the 1989 session.
League Annual Meeting
3:45 - 5:00 p.m.
LMC Reception and Banquet
6:30 - 10:00 p.m.
Friday, June 9
Beverage and rolls
8:30 - 9:15 a.m.
Finale General Session
9:30 - 11:00 a.m.
"Meeting the Challenge of Public Service
Bruce Laingen, Executive Director, National Commis-
sion on Public Service ■
12 Minnesota Cities
Family and special activities program
Tuesday, June 6 - Welcome to
Minneapolis
"A Hot Time Downtown Tonight"
6:30-10:30 p.m.
Minneapolis has become known nationally for its cultural
and entertainment events. In addition to professional sports
and theater, it is also home to comedy clubs, cabarets, and
other night spots.
For opening night, the city has made special arrange-
ments with a number of clubs so that everyone can have a
"Hot Time Downtown Tonight."
The Fine Line Music Club is booking a special band for
the evening and an entertainment package featuring the
clubs and restaurants of Riverplace is in the planning stages.
Admission fees have been waived for conference attendees.
We'll add additional clubs and restaurants before June, and
send specific information to all who register for the
conference.
Throughout the conference, anyone who wishes can drop
by either Juke Box Saturday Night or the Pacific Club (in
the renovated Lumber Exchange) without admission
charge—just show your conference badge.
Wednesday, June 7 - Host City Night
"An Evening on Nicollet Island"
6:30-9:30 p.m.
For this evening, city officials will be transported back in
time to.the 1500s, courtesy of the Renaissance Festival.
Present will be many of the acts, musicians, jugglers,
"village" plavers and "royalty" from the Renaissance
Festival which over 250,000 people enjoy annually in
Shakopee. The evening will include the acts from the
festival, interact with the players, and the foods of the
festival.
The site will be the restored pavillion on lower Nicollet
Island. This site is a part of the Central Riverfront Regional
Park in the heart of the city. In addition to the Renaissance
Festival, people will be able to stroll across a restored
century -old bridge to the shops and entertainment of
Riverplace and St. Anthony Main.
$f
Family and special activities
programs registration form
Reservations for Sculpture Garden/Walker Art Center,
June 7
Number
Reservations for Metrodome Tour, June 7
Number
@ 2 pm
@3pm
@4pm
Reservations for "Shopping" Tour, June 8
Number
Reservations for Convention Center Tour, June 8
Number
@Ipm
@ 2 pm
@3pm
@4pm
Reservations for Anson Northrup Riverboat Tour,
June 9
Number
@ $7.50 / adults =
@ $6.50 / seniors =
@ $5.00 / children =
Total enclosed
Name(s):
Address:
Daytime telephone a; a.c
Phone (612) 348-6534 for more information. Please
send reservation form and payment to:
William Barnhart
325M City Hall
350 South 5th Street
Minneapolis, MN 55415
Deadline is May 5, 1989. Make checks payable to: City
of Minneapolis.
A_.l iaoo 11
Wednesday, June 7 and Thursday,
June 8
Jogging with the Council
7:00.7:45 a.m.
Minneapolis is famous for its park system. The Hyatt
Regency Hotel is located in Loring Park with connections
to the Guthrie/Walker area and the chain of lakes.
Each morning at 7:00 a.m., a member of the Minneapolis
City Council (Steve Cramer and Joan Niemiec) will lead a
group of joggers. There will be a short course and a long
course.
Wednesday, June 7
Sculpture GardensAValker Art Center
9:00-12:00 noon
The Minneapolis Park and Recreation Board opened the
Sculpture Gardens in the fall of 1988 and they have become
a leading tourist attraction. The gardens are located across
the roadway from Loring Park in the same area as the
Walker Art Center and the Guthrie Theater.
The park board will host a reception in the Sulpture
Gardens after which tours of the Walker Art Center will be
available.
Transportation will be available from the hotel, but for
those walking a "guide" will lead the walk through Loring
Park and over the Irene Hixon Whiney Pedestrian Bridge
(distance about six city blocks).
Fees have been waived at the Waller Art Center, but
pre -registration is needed for tours..
Wednesday, June 7
Hubert H. Humphrey Metrodome
2:004:00 p.m.
The Hubert H. Humphrey Metrodome is the home of
the Minnesota Twins, and the Minnesota Vikings, the
University of Minnesota Golden Gophers football team and
was the site of the 1987 World Series. This tour in addition
to the areas which are normally accessible, will include the
playing field, the press box, a private box, and the Gophers
football locker room.
Transportation will be available from the hotel. The tour
is one hour in length. Although the Metrodome has waived
fees, pre -registration is necessary for specific time slots.
NOTE: The tour involves climbing stairs for which there
is no alternative.
14
Thursday, June 8
"Shopping" Tour of Downtown Minneapolis
9:00.12:00 noon
Downtown Minneapolis is fifth in the nation in terms of
retail sales for a downtown. The Nicollet Mall is the main
shopping street in downtown and is the home of Dayton's,
the Conservatory, and City Center with Carson Pirie Scott
and numerous other shops. In August, Saks Fifth Avenue
with 60 shops and a Gavudae Common will open.
The downtown council will host this "tour." It will begin
in the yet unopened Gaviidae Common; proceed through
Citv Center, Dayton's, and the Conservatory; and end up
at the just opened Ralph Lauren Polo Shop. Those who
wish can then tour the Timberwolves arena (just three
blocks away) which is under construction.
Although there is no fee, pre -registration is requested.
Thursday, June 8
Minneapolis Convention Center
1:004:00 p.m.
The Minneapolis Convention Center is the largest single
public works building in Minnesota history. It is also a
project which will be of benefit to the entire state. Phase 1
will open only days before the LMC Conference.
This tour, about 45 minutes in length, will go through
both the open phase I and phases II and III which are under
construction. The center is within walking distance of the
hotel (less than two blocks).
Although there is no fee, pre -registration is required.
Friday, June 9
Anson.Northrop Riverboat Tour
9:30.12:00 noon
The Central Riverfront is the birthplace of Minneapolis.
A new excursion boat, the Anson Northrup, makes it
possible to view this area on a 90 -minute narrated ride.
The ride leaves from Boom Island and goes under the new
Hennepin Avenue Bridge, past the Mill District, through
the St. Anthony Lock, under the James J. Hill Stone Arch'
Bridge, and down the lower gorge to the Ford Dam.
Transportation will be available.
Cost: Adults $7.50, Seniors $6.50, Children $5.00.
IN
Minnesota Cities
AGENDA
REGULAR MEETING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MUNICIPAL CENTER BUILDING
MAY 2, 1989
6:30 P.M.
I. 6:30 - ROLL CALL b PLEDGE OF ALLEGIANCE (BLUE)
II. 6:35 - ADOPT AGENDA 6 APPROVAL OF MINUTES (BLUE)
III. 6:45 - DEPARTMENT MEAD BUSINESS (BLUE)
A. FIRE DEPARTMENT
P1. Recognition of Maynard Klang Upon His Retirement as a 25 -Year Member of the Eagan Volunteer Fire Department
IV. 6:55 - CONSENT AGENDA (PINK)
P
A. PERSONNEL Items ? B. LICENSES, Plumbers
P '1 C. CORRECTION to Lot Description, December 10, 1974, City Council Minutes
P10 D. LICENSE, Amusement Devices for Advance Carter Company, Machines at J.
Doolittle's (Formerly Flour Bin)
P I E. CONTRACT 89-12, Receive Bids/Award Contract (Tennis Court and Ballfield
4 Fencing)
(T
F. CONTRACT 88-26, Receive Bids/Award Contract (Daniel Drive - Streets and
Utilities)
�L G. CONTRACT 89-7, Receive Bids/Award Contract (Well #14)
H. CONTRACT 89-10, Receive Bids/Award Contract (Well #15)
P,2,I. PROJECT 561, Receive Report/Order Public Hearing (Sterns Addition - Streets
P' 6 Utilities)
piiJ. PROJECT 520, Receive Final Assessment Roll/Order Public Hearing (Manor Lake -
Trunk Utilities)
PROJECT 565, Receive Report/Authorize Plans & Solicitation of Bids ,(Water
ll Treatment Plant - Dehumidification)
VL. PROJECT 568, Receive Petition/Authorize Feasibility Report (Autumn Ridge -
1 Storm Sewer)
3� M. Potts Addition
jZN. Blue Ridge 2nd Addition
-540. PROJECT 533, Approve Plans and Cost Participation Agreement (County Road 30
Reconstruction)
j P. CONTRACT 88-17, Approve Plans/Authorize Advertisement for Bids (Cedarvale
P' Boulevard - Street Resurfacing)
3L Q. VEHICLE #134, Approve Specifications/Authorize Advertisement for Bids (Public
PWorks Pavement Grinder)
R. VEHICLE #140, Approve Specifications/Authorize Advertisement for Bids (Public
1 Works - Skid Steer Loader)
5(e S. VACATE Public Right -of -Way, Receive Petition/Order Public Hearing (Coronation
�' Drive 6 Kingswood Road -.Kingswood Addition)
V. 7:00 - PUBLIC HEARINGS (SALMON)
�=j 1 A. VACATE Drainage and Utility Easement for Lots 3, 4 and 5, Block 1, Berry
Ridge Addition
301B. VACATE a Portion of Public Right -of -Way (Birch Street - Proposed Suncrest
!� Addition)
IVI. OLD BUSINESS (ORCHID)
A. CARRIAGE HILLS GOLF COURSE, Improvements to Minimize Impact of Golf Balls on
` Adjoining Neighbors
QVII. NEW BUSINESS (TAN)
U A. RATIFY 1988 and 1989 Budgets for Housing Revenue Bonds Fund, Senior Housing
Fund, Cable TV Franchise Fund and Housing Redevelopment Authority Fund
�y S y$. VACANCY, Airport Relations Commission
1_ S� C. VARIANCE, R.L. Bodecker & Sons, Inc., 18 Variance to the 358 Lot Coverage
PMaximum in a Limited Industrial District Located at 3330 Mike Collins Drive,
Lot 15, Block 2, Eagandale Center Industrial Park #4
(+3D. SPECIAL PERMIT, Northern Natural Gas Company to Construct a Steel Frame
P Building Over an Existing Meter and Regulator Facility, Located on Outlot A,
Fairway Hills 1st Addition
(iL E. SPECIAL PERMIT, Cray Research, for a Well Needed as Back Up Water Supply for
Cooling Towers and for Landscaping Irrigation
VIII. ADDITIONAL ITEMS (GOLD)
IR. ADMINISTRATIVE AGENDA (GREEN)
B. VISITORS TO BE HEARD (for those persons not on agenda)
%I. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 24, 1989
SUBJECT: AGENDA INFORMATION FOR NAY 28 1989 CITY COUNCIL MEETING
ADOPT AGENDA/APPROVE MINUTES
After approval is given to the May 2; 1989 agenda, regular meeting
minutes for April 18, 1989 and Special City Council minutes of
March 28, 1989 and April 7, 1989, the following items are in order
for consideration.
DEPARTMENT HEAD BUSINESS
A. FIRE DEPARTMENT
Item 1. Recognition of 25 year Firefighter Maynard Klang--Maynard
Kiang began with the Eagan Fire Department in April 1964, several
months after the Fire Department was chartered, in 1963. Maynard
is currently the second most senior member of the volunteer fire
department next to Ed Engelhard who is a charter member. Mr. Kiang
has announced his resignation and will be formally recognized by
Fire Chief Southor-n and Mayor Ellison, on behalf of the City
Council, at the meeting on Tuesday.
Enclosed on page is a memo from Chief Southorn regarding
recognition of Mr. Kiang's retirement as a firefighter.
There is no action required on this matter.
of
3795 PIIoLKnob Road
Eagan:, Minnesota 55122
Phone: (612) 454-5274
TO: Tom Hedges, City Administrator
FROM: Ken Southorn, Fire Chief
DATE: April 27, 1989
RE: RECOGNITION OF MAYNARD KLANG RETIREMENT
fire department
KEN SOULHORN
Chlel
DICK SCHINDELDECKEP
Anhtchl Chief
DAVE DIIOLA
DhhM Chief
VAC ELLISON
Mwoi
THOMAS EGAN
DAVID K. GUSTAFSON
PAMELA McCREA
THEODORE WACHTER
CW it Member
THOMAS HEDGES
Clt AOminhholo,
EUGENE VAN OVERBEKE
Cit Clerk
The members of the Eagan Fire Department would like to recognize Maynard Klang
at the May 2 City Council meeting. Maynard retired from the Fire Department
April 30, 1989, after 25 years of dedicated service to the community and its
citizens.
Maynard's 25 -year career is the longest continuous service record on the
Department. He has been instrumental in the growth and direction of the
Department's development. The influence he has had is reflected in his diverse
duties and assignments. Highlights of his career include:
Second Assistant Chief....
3/1/67 -
4/1/69
Training Officer.........
3/25/68
- 4/1/69
Fire Marshal ..............
1/1/71 -
3/1/75
Assistant Engineer.......
1/1/78 -
8/1/79
Company Captain..........
6/1/79 -
4/30/89
Aerial Truck Captain......
8/1/77 -
1988
Rescue Squad Member
Emergency Medical Technician
SCBA Program Manager
First Aid Instructor
Received Heroism Award
from Firehouse
Magazine (National Fire Service
publication) for rescue of child from Eagan Green Apartments fire
12/24/80.
We cannot replace a Maynard Klang. He will be greatly missed, but the work he
has done in the Department will 'remain in place for many years. -
The entire membership wishes Maynard a long and active retirement. On behalf
of the EFD members, City officials, staff and the citizens of Eagan—thank you
for an unselfish, dedicated career of service to your community!
There will be a presentation made to Maynard by Chief Southorn.
KS/tp
Wlang.KS
THE LONE>OAK TREE.. THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Agenda Information Memo
May 2, 1989 City Council Meeting
CONSENT AGENDAI
There are nineteen(19) items on the agenda referred
Items requiring one (1) motion by the City Council.
Council wishes to discuss any of the items in further
items should be removed from the Consent Agenda and
Additional Items,.unless the discussion required is
A.
ITEMS
to as Consent
If the City
detail, those
placed under
brief.
Item 1. Land Development/Design Engineer -- This item was
continued from the April 18 Eagan City Council meeting, Consent
Agenda, Personnel Items. It is the recommendation of Director of
Public Works Colbert, Assistant City Engineer Foertsch and
Assistant to the City Administrator Duffy that John Wingard be
hired to fill this new position, subject to successful completion
of the City's physical examination requirement.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
John Wingard as Land Development/Design Engineer for the City,
subject to successful completion of the City's physical
examination requirement.
Item 2. Utility Maintenance Workers -- A provision was made in
the 1989 budget for the hiring of two additional Utility
Maintenance Workers for the City. After screening of the
applications, written tests and interviews, it is the
recommendation of Superintendent of Utilities Connolly, Water
Supervisor Heuer, Sewer Supervisor Schwantz and Assistant to the
City Administrator Duffy that Kelly Blommel and Richard Francois
be hired for these positions, subject to successful completion of
the City's physical examination requirement.
ACTION TO BE CONSIDERED ON THIS ITEM:
Kelly Blommel and Richard Francois as
for the City, subject to successful
physical examination requirement.
3
To approve the hiring of
Utility Maintenance Workers
completion of the City's
Agenda Information Memo
May 2, 1989 City Council Meeting
PERSONNEL (Cont'd.)
Item I. Park Intern -- The City has received a letter of
resignation from Mel Bailey, an intern with the Park & Recreation
Department.
ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation
of Mel Bailey.
Item 4.. Police Lieutenants -- As a part of the 1989
reorganization plan for the Police Department at the City of
Eagan, the creation of three Lieutenant positions was approved.
After written testing, an oral board and psychological testing,
it is the recommendation of Chief of Police Geagan and Captain
Aszmann that Sergeants John Stevenson, Richard Swanson and Gerald
Meszaros be promoted to Lieutenant.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the appointment
of John Stevenson, Richard Swanson and Gerald Meszaros as
Lieutenants in the Eagan Police Department.
Item 5. Planner I -- After screening of applications for this
vacant position, nine applicants were interviewed by Director of
Community Development Runkle, City Planner Sturm and Assistant to
the City Administrator Duffy on April 26, 1989. References are
currently being checked. It is expected that the name of the
candidate recommended for hire will be presented to the Council
with the administrative packet on Monday or at the Council
meeting on Tuesday, May 2, 1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
a candidate yet to be named as Planner I for the City of Eagan,
subject to successful completion of the City's physical
examination requirement.
Item 6. Senior Engineering Tech/Supervisor (Construction) --
This is a new position which was approved in the 1989 budget.
After screening of' the applications for the position, eight
applicants were interviewed by Director of Public Works Colbert,
Assistant City Engineer Foertsch and Assistant to the City
Administrator Duffy on April 27, 1989. References are currently
being checked. It is expected that the name of the candidate
recommended for hire will be presented to the Council with the
administrative packet on. Monday or at the Council meeting on
Tuesday, May 2, 1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of
a candidate yet to be named as Senior Engineering Tech/Supervisor
(Construction) for the City of Eagan, subject to successful
completion of the City's physical examination requirement.
Agenda Information Memo
May 2, 1989 City Council Meeting
PERSONNEL (Cont'd.)
Item 7. Administrative Intern -- After screening of the
appl-ications for this position, four candidates are scheduled to
be interviewed by City Administrator Hedges and Assistants to the
City Administrator Duffy and Hohenstein on Monday, May 1, 1989.
It is expected that the name of the candidate recommended for
hire will be presented to the Council with the administrative
packet on Monday or at the Council meeting on Tuesday, May 2,
1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of a
candidate yet to be named as Administrative Intern for the City
of Eagan.
Item S. Seasonal Workers — After interviews, the following
seasonal workers are recommended for hire:
Seasonal Street Maintenance Worker: Ben Anderson
David Chavez
Michael Griswold
Robert Judge
Jeffrey Kadlec
Seasonal Central Services Maint.: Timothy Troje
Seasonal Tree Inventory Technician: Darren Wennen
Item 9. Street/Equipment Maintenance Worker Resignation -- The
City, of Eagan has received a letter of resignation from Frank
Lamberger. Mr. Lamberger will be retiring as of June 30, 1989.
Mr. Lamberger has been with the City since November 1, 1970.
ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation
of Frank Lamberger as a Street/Equipment Maintenance Worker with
the City of Eagan.
Item 10. Street/Equipment Maintenance Worker -- The retirement
of Frank Lamberger will create a vacancy for a Street/Equipment
Maintenance Worker. The City's collective bargaining agreement
requires that present maintenance workers covered by the
agreement have an opportunity to transfer to another division if
they can meet the required qualifications. Therefore, all
Vacancies in the maintenance divisions are posted for a period of
one week in the maintenance facility to allow any interested
party the opportunity to apply for a transfer. If such an
application is made, the candidate must pass a written test which
contains questions directly job-related to the new division. If
no one makes such an application and/or no one passes the
examination, a check is made to ascertain if there has been a
like opening during the past six months. If there has been a
like opening during which the second place candidate has been so
strong that a ,recommendation for hire would have been made had
there been more than one opening and a note to that effect has
s
Agenda Information Memo
May 2, 1989 City Council Meeting
PERSONNEL (Cont'd.)
been made in the hiring file, a recommendation is usually made to
the council that that second place candidate be hired for the
current opening. During the hiring process for the last opening
for this position (which was filled at the February 21, 1989 City
Council meeting), both the second and third place candidates were
so strong that notations were made in the file.
The opening has been posted at the maintenance facility. If no
current worker expresses interest and/or no current worker
successfully passes the examination and because the
street/equipment maintenance section is currently operating one
worker short, the Superintendent of Streets/Equipment and
Director of Public Works are requesting that the City
Administrator be authorized to offer the vacant position to the
second place candidate from the previous hiring in order to have
that person on the work force as soon as possible. This request
is being made because the deadline for present worker
applications is Thursday, May 4, 1989, which is after the May 2
Council meeting. If a current worker does apply and successfully
completes the examination, this item will not be applicable.
ACTION TO BE CONSIDERED ON THIS ITEM: If no current maintenance
worker applies for the vacancy and/or no current worker
successfully passes the examination, to authorize the City
Administrator to offer the vacant Street/Equipment Maintenance
Worker position to the second place candidate from the previous
hiring process, subject to successful completion of the City's
physical examination requirement.
Agenda Information Memo
May 2, 1989 City Council Meeting
PLUMBERS LICENSES
B. Plumbers Licenses --There are six firms who have applied for
a plumber's license. All applicants have satisfied the City Code
regulations and are in order for consideration. The list of
plumbers include the following:
1. Bowler Company
2. Burnsville Electrict/Mechanical
3. Gilbert Mechanical
4. Heritage Plumbing
5. North Star Plumbing & Heating
6. Stant Plumbing & Heating
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbing
licenses as presented.
CORRECTIONS/LOT DESCRIPTION
C. Correction to Lot Description for December 10, 1974 City
Council Minutes --Mr. Ken Hassler, who resides at 3745 Blackhawk
Road, was given approval at the December 10, 1974 City Council
meeting to split Lot 6, Blackhawk Acres into two lots, each
containing 12,760 square feet. The official minutes of that
meeting recorded the action as the division of Lot 1, Blackhawk
Acres, which is incorrect.
Mr. Hassler, for whatever reason, never officially recorded the lot
split and is now trying to sell his property. In order for the
County to record the lot split, the City Council must amend the
minutes.
Enclosed on pages —Z— through �_ are copies of the official
minutes for December 10, 1974 that indicate Lot 1 and a letter of
transmittal from Alice Bolke, former City Clerk, to Mr. Hassler
that reference Lot 6.
ACTION TO BE CONSIDERED IN THIS ITEM: Authorize correction of the
official minutes of a regular City Council meeting for December 10,
1974 by changing Lot 1 to Lot 6 in the Kenneth Hassler Blackhawk
Acres official transcript.
![a:?L'��ri ur A lTSv�..uif :+ff�;?^•� OF '►�; per$ rrlti i;7�'�iL
R114 -as kmnaywwu
• Deramlir 10, IM
5.1 02" ADESTMEM Atm APP,ULS. At 6:30 p.z6 b' v. or po:zin announced the
eoovenlau' Of the. Board of AdJustme=s end Appeals. All,manibero ware presant
Q:_—rat YFrSr"78 Eall and Marble,
The Council first reviewed tha applicati*n of Md Horiucn
brim fir variame fo= the length of cul-de-sac consisting e€ app--cud—tsly C'M
=e-'= c�Sioa by Raba, seconded Rydrych, all members voting ysa, i. was
trc:-warded •.•'net the application for variance be approv=fi' p*.waus= to the A:J?c
Bis MTH PAS;.ER-LOT 1 SLA,'IM K A^.P..".. The application ofFaanc?.h Healer f.:,r. r:
aff Lot 1, SlacklIM& Acres into tuo separate portiot3 s.a vu i9:�e fes c
pac icn o: the City lot to be less LSan a nimi== of. 1,000 sgc:are fs:z. Upon
=ti^s 37 of==in, se.;cnded Wachar, a!-,! members voting yea, it was
s-Lli47 ,im bo permitted to prosi9e for two equal sized lots purse:,:: to tS'j
re: cammcaatio:a tmie by the AM.
�..5. Sy*CS. The next application reviewed ves that of tha
:'er.,� o fox rawiixe, from the 40 foot ofroat„yard set -back for fee~.. fim green
ht --1 M Uallcw for psxking in the sat -back area, and to allow fo:- drive-ia
:•a of I!c.a eeTice in tha frsat yard. Upon motion by Wachter, seconded Ssti•`,, is
w -*e t;OOLM to re:e -.card gist the application be approved. All mrse`.ers voted y4a..
'COMY02LATICN-SAjES_ 6 SnVICE. The application for Rat+e9.`YJr6t CA—
far varlaace from rear year set -back requirement for green space os57 fag u¢nla
't%• -i;- w :z t;a, ceccuied Rahn, recommandad for apprmal. All mrix.:.:s vrt.ol in.
2!-:"0- - ^•Fp' Wacnwr, wto abstained.
At :k•I+_osisar'�a17 7:00 p m. mayor Pot:in announced tI» csVMrinq cf tom: r_p _:.r
cateti=t cz t1v Engen City Council, all members were present; also RoLart gc.sens,
C•`.^i ?is .r ?eu, Eauge, City Attorney and Alyce Holke, City ClerL.:
PHONE 454.8100
CITY OF EAGAN
97a8 PILOT at1Oa "AD
.EAGAN. MINNESOTA
niaa,
December 1,79 1974
Mr. Kenneth L.�Hassler
3745 Blackhawk Rdi.
St. Paul, M,4 55122
Re: :hot 6 Blackhawk Acres
Dear Mr. Hassler:
Your request for approval, to, split the. above lot into't*6 lots each
containing 12,760 square.feet was approved by the Eagan City 'Council
on December 10. 1974,..
When a building permit is issued on the west; half of Lot 6 an additional
sewer trunk assessment will be charged inasmuch as the previous assess-
ment was based on one residence per lot.
Very truly yours,
v _/'u A_
(Mrs.) Alyce Bolke
Clerk' -City of Eagan
.B:'kle
Agenda Information Memo
May 2, 1989 City, Council Meeting
AMUSEMENT DEVICE LICENSE/J. DOOLITTLE'S
D. License, Amusement Devices for Advance Carter Company,
Machines at J. DooUttle's (Formerly Flour Bin) --Mr. Eugene
Winstead has made application on behalf of American Amusement
Arcades to install three (3) amusement devices at J•. Doolittle's
restaurant (formerly Flour Bin•) located.at 2140 Cliff Road.
A copy of the application is enclosed on page r( for your
review..
ACTION TO;HE CONSIDERED IN THIS ITEM: To approve the amusement
device application for Eugene Winstead' for- three (3) amusement
devices at J. Doolittle's restaurant.
�O
AMUSEV24T DEVICES
APPLICATION FOR LICENSE
CITY OF FACAN
3830 PILAr KNOB ROAD
EACAN, MINNESOTA 55122
1. Name of Applicant Eugene L. Winstead
First Middle Last
Res. Address9632 Xerxes Road Bloom ngton MN 55431
_
Street City State 'Lip
2. Business Address AMERICAN AMUSEMENT ARCADES 850 Decatur Ave No
Name , Street
Minneapolis MN 55427
City State Zip
3. Home Phone 888-1258 Business Phone 544-5200
4. Date of Birth 8/14/50 Place of Birth Mpls. , Hennepin MN
City County State
5. Type of License: Individual Partnership XX Corporation
6. If Partnership or Corporation list name, title, home address and phone, date of birth,
place of birth, of each partner, officer and director.
Advance Carter Co 850 Decatur Ave No M ls:
Twin City Novelty Decatur Ave NO Mpls.
7. Licensed Establishment J.Doolittle's
2140 Cliff Road
Eagan MN 55122.
City State Zip
8. Description of Business:
Street
Phone
9. Name and Address of owner of premises where device is to be operated
10. Name and Address of owner of device(s): American Amusement Arcades
850 Decatur Ave North Mpls.,MN. 55427
11. Have you ever been arrested or convicted of any trine or mLsdemeanor, other than, a
traffic offense: Yes No XX
12. For Amusement Device License (Continue list on separate sheet if necessary):
# Description Name of Manufacturer Ser. H
1 Tetris
1 C1eanSweep Jumbo Crane
1 Birdie King II
3 @ 25.00 ea
$75.00
Fee
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 89-12, RECEIVE BIDS/AWARD CONTRACT
E. Contract 89-12, Receive Bids/Award Contract, Tennis Court and
Ballfield Fencing --A bid opening was held on Thursday, April 27 to
consider the construction of tennis courts at Northview as part of
the cooperative agreement with School District #196, two courts at
Bur Oaks Park and field fencing at Northview Athletic Complex.
Please note that School District #196 will be supporting the cost
of the construction of the tennis courts at Northview in the amount
of $192,000. Enclosed on page ,( is a tabulation of the bids
received. All bids were evaluated and checked for accuracy and
compliance with specifications.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the apparent low
bidder for Contract 89-12 and award the contract to the lowest
responsible bidder; subject to review and approval by School
District #196 and further authorize the Mayor and City Clerk to
execute all related documents.
CONTRACTOR
IMPROVEMENT CONTRACT 89-12
NORTHVIEW PARK TENNIS COURTS.AND SOFTBALL FIELD FENCING
BID OPENING: APRIL 27, 1989 - 1:00 P.M.
TOTAL PROJECT
BASE BID ALT. #3*
Finley Brothers Enterprises $283,675.39 $14,305.35
Bitiminous Roadway 296,757.83 14,832.40
Barber Construction 29.7,959.54 13,396.58
NOTE:
ALT. #3: Provides for the construction of an eleventh court
BASE BID
ALT #7* INCL.ALTERNATES
5 4,944.00 $302,924.74
9,270.00 320,860.23
12,360.00 323,716.12
ALT. #4e Provides for placement of 4" P.V.C. pipe for electrical conduit
RECOMMENDATION: Award Contract 89-12 for Northview Tennis Courts and Softball Field Fencing to Finley Brothers
Enterprises in the amount of $302,924.74
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 88-26, RECEIVE BIDS/AWARD CONTRACT
(DANIEL DRIVE -STREETS 8 UTILITIES)
F. Contract 88-26, Receive Bids/Award Contract (Daniel Drive -
Streets 8 Utilities) --At 10:30 a.m. on Friday, April 28; 1989,
formal bids were received for the extension and completion of
Daniel Drive from the Lexington Pointe Pditions to Diffley Road
(County Road 30). Enclosed on page1§ is a tabulation of the
bids received with a comparison of the low bidder to the Engineer's
Estimate contained in the Feasibility Report presented at the
public hearing held on August 18, 1989. All bids will be checked
for accuracy and' compliance with bid specifications and any
deviations affecting the low bidder will be so noted at the Council
meeting.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for
Contract 88-26 (Daniel Drive -Streets and Utilities) and award the
contract to the lowest responsible bidder and authorize the Mayor
and City Clerk to execute all related documents.
DANIEL DRIVE
UTILITY AND STREET IMPROVEMENTS
CONTRACT NO. 88-26
PROJECT NO. 508
/5
BID TIME:
10:30 A.M.
BID DATE:
FRI.,
APRIL 28,
1989
CONTRACTORS
Daniel Drive
Wear Course
Total
1.
Imperial Developers
$
158,650.00
$
16,530.00
$
175,180.00
2.
Richard Knutson
170,081.82
15,303.03
185,384.85
3.
Brown & Cris, Inc.
173,424.80
15,750.00
189,174.80
4.
G.L. Contracting
173,854.90
16,434.10
190,289.00
5.
Gartzke Cont.
175,049.00
16,777.50
191,826.50
6.
0 & P Contracting
178,581.00
15,949.40
194,530.40
7.
Widmer, Inc.
180,610.15
15,258.00
195,868.15
8.
Nodland Const.
182,270.00
16,124.00
198,394.00
9.
Ceca Utilities
186,287.97
15,591.25
201,879.22
10.
Volk Sewer & Water
186,332.70
17,345.00
203,677.70
11.
Northdale Const.
207,481.25
15,972.50
223,453.75
LOW
BID
$
158,650.00
$
16,530.00
$
175,180.00
FEASIBILITY REPORT EST.
$
200,230.00
$
21,940.00
$
222,170.00
ENGINEER'S ESTIMATE
$
190,000.00
$
18,000.00
$
208,000.00
8 OVER (+) UNDER (-) (F.R.)
-
20.88
-
24.78
-
21.18
8 OVER (+) UNDER (-) (E.E.)
-
16.58
-
8.28
-
15.88
/5
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 89-07, RECEIVE BIDS/AWARD CONTRACT
(WELL #14)
G. Contract 89-07, Receive Bids/Award Contract (,,Well #14) --At
10:.30 a.m. on Wednesday, April 26„ 1989, formal bids were received
for the construction of Well #14 be located within Thomas Lake Park
adjacent to Pilot Knob Road. Enclosed on page �� is a
tabulation of the bids received with a comparison of the low bidder
to the Engineer's Estimate contained in the Feasibility Report
presented to the Council on April 18th. After reviewing the bids
for their accuracy and compliance with the bid specifications, any
deviations affecting the low bidder will be .discussed at the
Council meeting.
ACTION TO. BE CONSIDERED ON THIS ITEM:
Contract 89-07 (Well #14), award the
responsible bidder and authorize the
execute all related documents.
14
To receive the bids for
contract to the lowest
Mayor and City Clerk to
DEEP WELL #14'
PROJECT NO. 562A
CONTRACT NO. 89-07
TAGAN, MINNESOTA
BID TIME: 10:30 a.m.
BID DATE: WED., APRIL 26, 1989
1. E.H. Renner & Sons
2. Bergerson-Caswell
3. Keys Well, Drilling
WW' .BID
FEASIBILITY REPORT ESTIMATE
ENGINEERUS ESTIMATE
OVER (+) UNDER (-) (P.R.)
$ OVER (+) UNDER (-) (E.,E.)
101
$139,935.00
$166,150.00
$197,445.00
$-1,39,, 9-35.00'
$140,,000.00
$138,00.00.00
- ..04%
+1..4%
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 89-10, RECEIVE BIDS/AWARD CONTRACT
(WELL #15)
H. Contract 89-10, Receive Bids/Award Contract (Well #15) --At
10:30 a.m. on Thursday, April 27, 1989, formal bids were received
for the installation of Well #15 to be located on the Cooperative
Power Associations property wh re Fire Station #3 is presently
located. Enclosed on page is a tabulation of all bids
received with a comparison of the low bidder to the estimate
contained in the Feasibility Report presented to the Council on
April 18th. A neighborhood meeting was held with the residents
within 350' of this property on Wednesday, April 26th at 6:30 p.m.
Enclosed on page Z is a memo summarizing that neighborhood
meeting. Also enclosed on page I�ZL is the letter sent to resi-
dents,informing them of the meeting.
All bids will be checked for accuracy and compliance with the bid
specifications. Any deviations affecting favorable consideration
of the low bidder will be mentioned at the meeting on May 5th.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for
Contract 89-10 (Well #15), award the contract to the lowest
responsible bidder and authorize the Mayor and City Clerk to
execute all related documents.
(9
DEEP WELL #15
PROJECT NO. 563A
CONTRACT NO. 89=10'
EAGAN; MINNESOTA
BID TIME: 10;:30 A.M.
BID DATE: THURS.,, APRIL 27, 1989
1. Layne -Mn.
2. E.H. Renner & Sons
3. Keys' Well Drilling
LOW BID
FEASI1311ITY REPORT ESTI^MATE
ENGINEER''S ESTIMATE
$OVER .(+)
UNDER (-)
(F.R.)
$ OVER
('t)
UNDER (-)
(E.E.)
$ 133_,040.00
172,:820.0.0
189,,.;610. 00'
$ 131,040.00
$ 342•,000,.00
$ 139,000:..00
- 4..3%
6.3%
MEMO TO: Mayor & City Council
Thomas L. Hedges, City Administrator
FROM: Thomas A. Colbert, Director of Public Works
DATE: April 27, 1989
SUBJECT: Project 562, Well #14 (Thomas Lake Park)
Project 563, Well #15 (Fire Station #3)
Report on Neighborhood Meeting (4-26-89)
At 6:30 p.m. on the above -referenced date, the Director of Public
Works, Superintendent of Utilities, Director of Parks & Recreation
and consulting engineer held a neighborhood meeting for everyone
located within 350' of the above -referenced projects. The attached
notice was sent to 52 individual parties informing them of this
meeting. Unfortunately, no one showed up.
After verifying that the notices were in fact mailed out, we are
concluding that there will be no major problems associated with
these projects.
Please let me know if you would like additional information or
copies of the informational material that was to be distributed at
the neighborhood meeting.
TAC/ jj
OF
3830 PILOT KNOB ROAD. P.O. BOX 21199
EAGAN. MINNESOTA 55121
PHONE: (612) 454-8100
April 13, 1989
RE: Project 562, WEll #14 (Thomas Lake Park)
Project 563, Well 015 (Fire Station #3)
Notice of Informational Neighborhood Meeting - 6:30 P.M.
Wednesday, April 26, 1989
Dear Property Owners:
VAC ELLISON
Mwor
THOMAS EGAN
DAVID K. GUSTAFSON
PAMELA MCCREA
THEODORE WACHTER
CWMll Members
THOMAS HEDGES
CINAdmInWrotor
EUGENE VAN OVERBEKE
CIN Cie&
As our community continues to grow, it is necessary to proceed with the
construction and development of additional wells to insure an adequate water
supply for existing and future residents. In accordance with past and present
Comprehensive Water Supply and Distribution Plans, the above -referenced two wells
will be constructed in the south well field at the locations referenced by the
enclosed map.
As in the past, the City would like to schedule an informational neighborhood
meeting with all property owners within 350' of the proposed sites to inform them
of the schedule, design and construction related activities associated with these
projects.
Subsequently, you are cordially invited to attend this informational meeting at
6:30 p.m. on Wednesday, April 26, 1989 at the Eagan City Hall in the Council
Chambers where representatives of the consulting engineer and Public Works
Department will be available to present the information and respond to any
questions or concerns that may be identified.
We look forward to meeting with you and discussing this much needed public
improvement.
Sincerely yours,
t-tcuneetA
masA.Col
Director of Public Works
cc: Bob Rosene, Consulting Engineer
Joe Connolly, Superintendent of Utilities
Michael P. Foertsch, Assistant City Engineer
TAC/jf
THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
dPI
Agenda Information Memo
May 2, 1989 City Council Meeting
PROJECT 561, RECEIVE REPORT/ORDER PIIBLIC HEARING
(STERNS ADDITION - STREETS S IITILITIES)
I. Project 561, Receive Report/Order Public Hearing (Sterns
Addition - Streets i Utilities) --In response to a petition received
from I.S.D. #196, the Council authorized the preparation of a
Feasibility Report to discuss the installation of streets and
utilities necessary to service the proposed Pinewood Elementary
School along Dodd Road. This report has now been completed and
is being presented to the Council for their information in
consideration of scheduling a formal public hearing.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the Feasibility
Report for Project 561 (Sterns Addition -Streets and Utilities) and
schedule a public hearing to be held on June 6, 1989.
PROJECT 520, RECEIVE FINAL ASSESSMENT ROLL/
ORDER PIIBLIC HEARING(MANOR LAKE -TRUNK IITILITIES)
J. Project 520, Receive Final Assessment Roll/Order Public
Hearing (Manor Lake - Trunk Utilities) --The installation of the
trunk sanitary sewer, storm sewer and water main through the Manor
Lake Addition has been completed, all costs tabulated and the final
assessment roll prepared. This final assessment roll is being
presented to the City Council in consideration of scheduling a
public hearing to receive formal comments regarding the proposed
costs to be assessed against benefitted properties.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final
assessment roll for Project 520 (Manor Lake -Trunk Utilities) and
schedule the final assessment hearing to be held on June 6, 1989.
as
Agenda Information Memo
May 2, 1989 City Council Meeting
RECEIVE REPT/AUTHORIZE PLANS & BID SOLICITATION - WTR TRTMT PLANT
R. Project 565, Receive Report/Authorize Plans & Solicitation of
Bids (Water Treatment Plant - Dehumidification) --Since the
completion of the Water Treatment Plant in 1985, the facility has
been experiencing significant condensation of moisture from the
warm summer air as it comes in contact with the cool ground water
processing system. This has resulted in significant condensation
of water within the facility creating a safety and maintenance
problem for personnel working within this facility as well as
beginning to create rust on the operating valves, fittings and
piping facilities. Subsequently, the Public Works Department
contracted with the City's consulting engineering firm who designed
the facility try review the roblem and offer solutions. Enqlosed
on pages O� i through is a report prepared by BRAA
recommending a process to eliminate the excess of humidity content
to a manageable level.
Because the estimated cost is less than $30,000, solicitation of
three written quotations would be sufficient to allow the City to
proceed with this project. This has been budgeted and allocated
for in the 1989 Utility Enterprise Budget.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the report for
Project 565 (Water Treatment Plant Dehumidification) and authorize
the preparation of detailed plans and specifications and bid
solicitation.
;�3
Report for
Coachman Water Treatment
Plant Dehumidification
Project No. 565
Eagan Minnesota
April, 1989
File No. 494.76
aq
141 Sonest.roo
Rosene
�M Anderlik 8.
1` 19 Associates
Engineers & Architects
April '5, 1989
Honorable Mayor and Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Ono G. Bonesuon PE.
Keith A. Gordon. P.E.
Rosen W Rosette P.E.
Kinard W. Poster. P.E.
Joseph C Anderllk--P.E.
Donald C. Burgamc, P.E.
Bradford A. Lemberg. FE-
Jerry A Bourdon P.E.
Richard E Turner PE.
Mark A Hanson PE:
James C, Olson PE.
Ted K Field. :PE -
Glenn R, Cook. PE
Michael T. Rautmann. RE.
Thomas E Noyes. P.E.
Rosen')?. Pfeffede. RE.
Rosen G Schunlcht. RE:
Dared O. Loskota: P.E.
Marvin L. Sorvala.'. P.E.,
Re: Coachman Water, Treatment Plant Dehumidification
Project No.. 565
our File No. 49476
Dear Mayor and Council:
Thomas W. Peterson P.E.
Michael C. lynch. PE.
James R Maland, PE.
Kenneth P. Anderson; PE;
IfeRh A Bachmann. RE.
Mark R. Rolls, RE.
Ra rr{, Russek. A.I.A.
Thomas E. Angus. P.E.
Howard A. Sanford. P.E.
Charles A- Erickson
Leo M Pawelsky
Harlan:1M. Olson
Susan M Eberlin
Mark A. Seip
Transmitted herewith is our reportfor the Coachman Water Treatment Plant De -
.humidification.
We would be pleased to meet with the Council and other interested parties at a
mutually convenient time to discuss any aspect of this report.
Your very truly,
BONESTROO, ROSENE, ANDERLIK 6 ASSOCIATES, INC.
Le, V
Thomas E. Noyes
TEN:li
I hereby certify that this report was prepared
by me or under my direct supervision and 'that
I am a duly Registered Professional Engineer
under the laws of the State of Minnesota.
2 r, no
Thomas E. Noyes
Date,: April 5,. 1989 Reg. No. 10523'
Approved by: z
D artment of Public Works
Date: y-Zda
RPT49476
2335 West Highway ,36 • it. Paul, Minnesota 55113 • 612-636-4600
ADDITION OF DEHUMIDIFICATION TO THE WATER TREATMENT PLANT
SCOPE: This project involves investigation of the alternatives for the
feasibility of installing dehumidification equipment to control condensation
of water on piping, pumps„ cold tank walls and other equipment within the Pipe
Gallery, High Service Pump Room, Compressor/Blower 'Room and Splitter Room of
the Eagan Water Treatment Plant.
FEASIBILITY AND RECOMMENDATION: It is feasible from an Engineering standpoint
to install an air dehumidification system within the Plant which will
successfully control the relative humidity within the spaces to the extent
that condensation of moisture, on surfaces at or near the Plant water
temperatures is eliminated. The advantages of this are twofold:
1. Plant appearance is enhanced along with elimination of a poten-
tial safety hazard from wet, slippery surfaces.
2. Elimination of condensation on piping, flanges, valves, pump cas-
ings,,; etc.is good preventative maintenance from the standpoint of
rust and corrosion protection of the process piping and equipment
thus avoiding the expense of sandblasting and painting.
In the relatively short time the Plant has been in operation, rusting has
progressed to the point where repainting of the exposed piping, in the High
Pump Service Room's necessary.
DISCUSSION: There are two basic ways to accomplish dehumidification:.
1. Cool the air using a refrigerant air conditioning system to lover air
temperatures well below the dewpoint, condensing enough water on the
refrigerant coil surface to lower the dewpoint of the air at the
Page 1.
RP,T49476
a�
surface temperature of pipes and walls below 50 This method has
the disadvantage of being difficult to match evaporator and condens-
ing unit efficiency to prevent overcooling with frost buildups at
varying loads. In addition „more electrical energy is used than for
Method 2.
2. Employ a hygroscopic dessicant (usually silica gel) to adsorb mois-
ture out of the room air. The dehumidification equipment employs a
fan to blow room air across a rotating bed ofdessicant and back into
the room. Outdoor air is taken in, heated with a gas or electric
heater and blown across a separate portion of the dessicant bed which
evaporates the collected moisture and exhausts it back outdoors.
The process of removing moisture from room air unfortunately
releases a significant amount of heat which raises the temperature of
the air. During the summer months when humidity -is a problem, the
air must be recooled to avoid overheating pump and blower motors.
This can be accomplished using a water coil with plant water.
The principal advantage of dehumidifying plant air is to lower
maintenance costs in keeping piping fittings, pumps and valves from
rusting which requires expensive sandblasting and repainting to
maintain a good appearance and prevent corrosion. In the relatively
short time the plant has been in service, condensation has created
enough rust already to indicate the need for repainting.
The dehumidification .system recommended is a 1500 C.F.M.
dessicant type unit with a natural gas burner for reactivation which
would be mounted on the floor in the Pipe Gallery. A chilled water
coil employing 50` plant water would be installed in the discharge
Page 2.
RPT49476
air duct .and room thermostats would be installedin the :High Service
Pump Room and the Blower/Compressor Room to cycle 'the control valve
to the, water coil. Ducted supply air would be run to each room ,with
the majority of the dried air delivered to the High Service Pump Room
where most of the uninsulated piping occurs. Return ..air mould be
ducted from. the Splitter and Compressor Rooms and would flow freely
down the hall from the High Service Pump Room.
It should be noted that, during the summer, the- makeup air unit
in the Mechanical Room adjacent to the High 'Service Pump Room would
be turned off. Makeup air in the filter rooms will be supplied by
the wall louver which is operated in the summer. Most of ,the remain-
ing upper level of the building is served by a separate air handling
system that is unaffected by the proposed dehumidification. Other
rooms such as the storage rooms are not required to have makeup air
during the summer.
The Plant Staff had expressed concern about the reliability or maintain-
ability of the dehumidification system, particularly the dessicant. Bry-Air -
one manufacturer of such equipment stated that the normal life cycle of their
silica gel dessicant is 40,,000 hours and that the replacement cost for a 1500
CFM unit would be about $750. The equipment could be expected to operate @
50Z of the time over an eight month cycle which would indicate about 3000
hours per year. This would imply an approximate life cycle for dessicant of.
13 years.
Both the process and Reactivation air streams would be equipped with 30%
efficiency filters which would have to be replaced on a periodic cycle,
probably no more than two or three times per ,year.
RPT49476
Page 3.
ag
PERMTTS;: In addition to the usual Building Permit required for the project,
investigation must be made into the Health Department approved method of
disposal for the cooling water; i.e., could it- be returned to the incoming
process water or would it have to be disposed of in the storm sewer as clear
waste. Resolution of this question will be handled during design stage.
ESTIMATED COST;:. The estimated cost of installation of the recommended system
including 151 overhead for engineering and administration is as'follows7
1. Install 1500 CFM gas reactivated dehumidifier $19,550
2. Supply&Return Ductwork, grilles and registers 4,370
3.. Chilled water coil, piping & controls 3,910
4. Natural Gas piping 1.035
TOTAL ................. $28,865
REVENUE SOURCE: Funds for the project are available in the 1989 budget.
PROJECT SCHEDULE
City Council Approval
City Council Approval of Plans & Specifications
Open Bids/Award Contract
'Complete Construction
RPT49476
Page 4.
s
May 2, 1989
May 16, 1989
June 20, 1989
August 11, 1989
Agenda Information Memo
May 2, 1989 City Council Meeting
RECEIVE PETITION/AUTHORIZE FEASIBILITY REPT/AUTUMN RIDGE
L. Project 568, Receive Petition/Authorise Feasibility Report
(Autumn Ridge - Storm Sewer) --The staff has received a petition
from the developer of the proposed Autumn Ridge Addition east of
Dodd Road and north of the NSP Highline. This petition is
requesting a feasibility report for storm sewer facilities
necessary to handle the excess surface water runoff generated from
this development. With the petition, the applicant has guaranteed
all costs incurred if for some reason, the proposed project is
subsequently not approved by formal Council action. Therefore,
staff is recommending favorable action on this petition.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for
Project 568 (Autumn Ridge - Storm Sewer) and authorize the
preparation of a feasibility report.
FINAL PLAT/POTTS ADDITION
M. Approve Final Plat, Potts Addition --The staff has received an
application for final plat approval for the Potts Addition located
east of Nicols Road and north of Kings Drive as shown by the map
enclosed on page .q I All conditions placed on the preliminary
plat approval by Council action on May 16, 1988, have been
satisfactorily complied with. All final plat application materials
have been submitted, reviewed by staff and found to be in order for
favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat
for the Potts Addition and authorize the Mayor and City Clerk to
execute all related documents.
EXHIBIT "A"
POTTS ADDITION
`I
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�
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2 :
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JAMES R: HILL.
Agenda Information Memo
May 2, 1989 City Council Meeting
FINAL PLAT/BLUE RIDGE ADDN
N. Approve Final Plat, Blue Ridge 2nd Addition -- The staff has
received an application for final plat approval for the Blue Ridge
2nd Addition located east of T.H. 149 and south of Lone Oak Parkway
as shown by the map enclosed on page _.5,2b . All conditions placed
on the preliminary plat approved by Council action on February 21,
1989, have been satisfactorily complied with. All final plat
application materials have been submitted, reviewed by staff and
found to be in order for favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat
for the Blue Ridge 2nd Addition and authorize the Mayor and City
Clerk to execute all related documents.
kA
W
EXHIBIT "A"
BLUE RIDGE
SECOND ADDITION
N 2541'52* Eja%9o.
50.90---- 3 VOMTY VAP
-25 B.N
.
F —1—,7
68 84 2;
1;1g40 `4'
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F
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L 125.83
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N 41's57'agW a
a N 89-03- -18E00'LOT I
500.00stc� I h L 27. p.m 23
BLOCK I
y
UP,
iL
2: WATERS R s 72-2,1.
4 I'a
hi
9i Z
LOT I LOT 2 %
L 0 K 2
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190!50L S 592 4:44'
5 8944'44- W
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5 89-2"4" W
Agenda Information Memo
May 2, 1989 City Council Meeting
APPROVE PLANS & COST PARTICIPATION AGMT.
O. Project 533„ Approve Plans & Cost Participation Agreement
(County Road 30 Reconstruction) --At the February 21, 1989, Council
meeting, the Council approved the project providing for the
continuation of the reconstruction of Diffley Road (County Road 30)
from Heine Strasse Lane to I -35E. The City through its consulting
engineering firm of BRAA have worked, cooperatively with Dakota
County in completing the detailed plans and specifications for this
street reconstruction project which includes the installation of
utilities necessary to service the°adjacent property. These plans
have now been completed and are being presented to the City Council
for formal approval and authorization to enter into a Cost
Participation Agreement with Dakota County so that formal bid
solicitation can proceed on this County contract. The Public Works
Director will be available to discuss any aspect of this project
in further detail, at the meeting on May 2 as may be necessary.
ACTION TO BE CONSIDERED 'ON 'THIS ITEM: To ,approve the plans for
Project, 533 (Diffley Road - Reconstruction & Utilities) and
authorize 'the execution of the Cost Participation Agreement by the
Mayor and City Clerk.
�3 �
11
Agenda Information Memo
May 2, 1989 City Council Meeting
CONTRACT 88-17, APPROVE PLANS/AUTHORIZE FOR BIDS
(CEDARVALE BOULEVARD -STREET RESURFACING)
P. Contract 88-17, Approve Plans/Authorize Ad for Bids (Cedarvale
Boulevard - Street Resurfacing --On March 7, 1989, the public
hearing was closed and the resurfacing of Cedarvale Boulevard from
Nicols Road to Silverbell Road was approved with direction given
to proceed with the preparation of Plans and Specifications. These
plans have now been completed and are being presented to the
Council for review and approval for advertisement for competitive
bids.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for
Contract 88-17 (Cedarvale Boulevard -Street Resurfacing) and
authorize the advertisement for bid opening to be held at 70:30
a.m. on June 14, 1989.
3 ��
Agenda Information Memo
May 2, 1989 City Council Meeting
APPROVE SPECS/BIDS/PUB WKS PAVEMENT GRINDER
Q. Vehicle #134, Approve Specs/Authorise Ad For Bids (Public Works
Pavement Grinder) --As approved in the 1989 Budget, specifications
have been prepared for the acquisition of a pavement grinder for
the Public Works Street Maintenance Division to facilitate patching
and road repairs. These specifications are being presented to the
Council for their consideration of authorizing the advertisement
for competitive bids.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the specs for
Vehicle #134 (Public Works Pavement Grinder) and authorize the
advertisement for a bid opening to be held at 10:00 a.m., Thursday,
June 1, 1989.
APPROVE SPECS/BIDS/PUBLIC WKS SKID STEER LOADER
R. Vehicle #140, Approve Specs/Authorize Ad For Bids (Public Works
Skid Steer Loader) --In accordance with the approved 1989 Budget,
specifications have been prepared for the acquisition of a small
skid steer loader ("bobcat") with a trailer to assist in the street
patching operations. These specifications are now being presented
to the Council for their authorization for the advertisement of
competitive bids.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the
specifications for Vehicle #140 (Public Works skid steer loader)
and authorize the advertisement for a bid opening to be held at
11:00 a.m., Thursday, June 1, 1989.
VACATION/CORONATION DRIVE 8 KINGSWOOD DRIVE
S. Vacation of Public Right -of -Way, Receive Petition/Order Public
Hearing (Coronation Drive 8 Kingswood Road --The staff has received
a petition from the developer of the proposed Kingswood 2nd
Addition requesting to vacate the old public right-of-way alignment
of Coronation Drive and Kingswood Road within the Kingswood 1st
Addition. This would be replaced with public right-of-way to be
dedicated under the final plat of the Kingswood 2nd Addition which
is anticipated to be processed for final plat approval within the
next month.
ACTION TO BE CONSIDERED ON THIS ITEM: Receive the petition to
vacate public right-of-way (Kingswood Road and Coronation Drive and
schedule a public hearing to be held on June 6, 1989.
oa
Agenda Information Memo
May 2, 1989 City Council Meeting
VACATION/LOTS 3, 4 & 5, BERRY RIDGE ADDN
A. Vacate Drainage & Utility Easement, Lots 3, 4 & 5 - Berry
Ridge Addition --On April 4, the Council received a petition and
scheduled a public hearing to consider the vacation of the publicly
dedicated drainage and utilityeasements as described and shown on
the map enclosed on page Due to a replatting of the
property from previous condominium to proposed single family
residential, the internal utility distribution had to be relocated.
Subsequently, the referenced easements are no longer necessary as
replacement easements have been dedicated with the new plat. All
not -ices have been published in the legal newspaper and sent to all
potentially affected property owners informing them of the public
hearing. As of this date., staff has not received any objections
to this proposed vacation.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing
and approve the vacation of drainage and utility easements within
Lots 3, 4 & 5 - Berry Ridge Addition, as described..
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Description of easement to be vacated:
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A 20.0' drainage and utility easement over, under and across Lots 3, 4 and 5,
Block 1., Berry'Ridge Addition, Dakota County, Minnesota,, the centerline of which
is described as follows': Beginning at the southwest corner of said Lot 4, Block 1,,
thence South 00 21' 39" West, assumed bearing, a distance of 21.16 feet, thence
North 64' 03" 57" East, a distance of '94.81 feet, thence South 48' 04' 40" East a
distance of 63.31 feet, thence South 890 38' 21" West a distance of 54.64 feet and
there terminating, excepting those parts of said easement described as follows: the
westerly 5.00 feet of Lot 3, Block 1., Berry Ridge Addition, the easterly and
southerly 5.00 feet of Lot 4, Block 1, the easterly and northerly 5.00 feet of
Lot, 5, Block 1 and the westerly 10.00 feet of Lot 5, Block 1., a1.1 in Berry Ridge
Addition, The sidelines of said easement shall be prolonged or shortened to
terminate on the lot 'lines,.. , -
Agenda Information Memo
May 2, 1989 City Council Meeting.
VACATION/BIRCH STREET (SUNCREST ADDN)
B. Vacate Public Right -of -Way (Birch Street - Suncrest Addn.)--On
April 4, the Council received a petition and scheduled a public
hearing to consider the vacation of a portion of publicly dedicated
right-of-way known as Birch Street within the Wescott Garden Lots
Addition. This vacation is, appropriate due to the proposed
replatting of the adjacent property and to the Suncrest Addition
in accordance with an overall Land Use Guide Plan which indicates
that future street extensions will not fol ow the present alignment
of Birch Street. Enclosed on page is a map and legal
description showing the portion of Bircfi Street proposed to be
vacated through this public hearing process.
All notices, have been published in the legal newspaper and sent to
all potentially affected property owners informing them of this
proposed vacation and public hearing. As of this date, the staff
has not received any objections to the proposed final plat.
However, the final plat for the Suncrest Addition has not proceeded
to the point of formal Council approval and recording at Dakota
County. Therefore, staff is recommending that, if approved, it be
subject to the approval and recording of the final plat for the
Suncrest Addition.
ACTION TO BE CONSIDERED ON THIS ITEM: Close the public hearing and
continue/approve the vacation of partial public right-of-way for
Birch Street (proposed Suncrest Addition) subject to final plat
approval for said addition.
31
BIRCH I KIN •»~••• [•fl -INT
%° AREA TO BE VACATED
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That part of Document 369340 that crosses the following described property:
That part of the NN 1/4 of SE 1/4 of Section 14, Township 24, Range 23. Dakota County, Minnesota described as follows:
Beginning at the northwest corner of said NW 1/4 of SR 1/4 and running thence east on said north line to
northeast corner of said NN 1/4 of BE 1/4; thence south along said east line a distance of 36 rods; thence v
and parallel with the north line a distance of 50 rods; thence north and parallel with the east line a distance
16 rods; thence west and parallel with the north line to a point on the west line of said NW 1/4 of SE 1/4 dist
20 rods south of the northwest corner thereof; thence north to the point of beginning.
Except that part lying westerly of the following described line:
Commencing at the NR corner of said NN 1/4 of the SE 1/4; thence East along the north line o1 said NN 1/4 of thr
1/4 a distance of 624.75 feet to the point of beginning of the line to be described; thence south and parallel I
t11e east line of said NN 1/4 of the SE 1/4 a distance of 215.00 feet; thence west and parallel with the north
of said NN 1/4 of the SE 1/4 a distance of 145.00 feet; thence south and parallel to the east line of said NN
of the SE 1/4 a distance of 115.00 feet to the Lamination of said line.
Also excepting that part described as follows:
Commencing at the Northeast corner of said Northwest 1/4 of the Southeast 1/4, thence S 00 21' 13" E. assn
bearing. along the East line of said Northwest 1/4 of the Southeast 1/4, a distance of 790.69 feet to the ac
point o1 begloning. thence continuing on the last described line a distance of 203.31 feet, thence N 096 21' 54
parallel to the North line of said Northwest 1/4 of Southeast 1/4, a dlstaace of 255.42 feet, ttlence N 47° 43'
E, 01,1+1• tl.e centerllae of Williams Pipeline Company easement per Doc. No. 762549• a dictence of 163.55 fee.:, th�
N 49° 1!I' be" E, &long said centerline, a distance of 49.27 feet. thence N 61. 01' 25- E. elorlg stid centerlin•
distance of 92.56 feet to the point of beginning. and there terminating.
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Agenda Information Memo
May 2, 1989 City Council Meeting
OLD BUSINESS
CARRIAGE HILLS GOLF COURSE
A. Carriage Hills Golf Course, Improvements to Minimise Impact of
Golf Balls on Adjoining Neighbors --Several property owners who
reside on Falcon Way and adjoin Carriage Hills Golf Course have
experienced a frequency of golf balls either hitting their
residential structure or landing on their property during the past
several years. The position of the City three to four years ago,
as determined by legal counsel, was that golf balls originating
from a private golf course and impacting another private property
was not the direct responsibility of the municipality. The
residents were so informed and an action in at least one case was
brought against Bill Smith, owner of Carriage Hills. There were
discussions with insurance adjusters and neighborhood meetings held
between the neighbors and the owner of the golf course to resolve
the problem. The cost to make the necessary improvements that were
desired by the neighbors were not agreeable to the golf course
owner and, therefore, the problem has continued.
During 1988, Mayor Ellison was contacted by the residents and not
only met with the neighbors to review the impact of the problem
both as property damage and concern for safety of children and
others frequenting their back yards and also met with the owner and
operator of the Carriage Hills Golf Course in an effort to mitigate
a solution to the problem. The Director of Parks and Recreation
who has an extensive background as a golf pro in Fargo, was asked
to review and prepare a corrective design that would reduce the
high frequency of golf ball impact on the residents. The direction
of the tee box on hole #12 is the main issue. Ken Vraa did some
in-house design work and meetings were held with Carriage Hills and
separately with the neighbors to review the proposals. The golf
course was not in agreement with the cost and design suggested by
the City and, therefore, the concept of a net that would stop any
golf balls that are sliced from the tee box on hole 12 toward the
neighbors was pursued as an option. During the late fall the
Director of Parks and Recreation met with another golf course and
vendors who sell golf course netting and learned that the cost of
netting of a reasonable quality, the purchase and erection of
supporting poles and the necessary hardware would be approximately
$13,000 for a 25 foot high net. After further analysis it was
determined that this height would not catch the balls that would
potentially cause personal injury or property damage. A net of any
greater height would be substantially more expensive.
Agenda Information Memo
May 2, 1989 City Council Meeting
Due to the health, safety and welfare concern of the residents both
the City Attorney and prosecuting attorney were asked whether the
City could prosecute for damages if complaints were received by
residents regarding either a public nuisance or unsafe condition
of golf balls threatening their property. Research was performed
by both offices and a meeting was held during late fall/early
winter, with legal counsel representing the golf course. During
late March/early April, with the golf season drawing near, Mayor
Ellison again encouraged a resolution to the problem that would be
desirable to the golf course and provide a safer residential
integrity for the adjoining neighbors. The City Administrator met
with the owner of the golf course who at the time rejected the idea
of a net given the expense, maintenance and frequent replacement.
The neighbors were not excited about a 25 - 50 foot net for several
reasons, especially aesthetics. The owner of the golf course, Mr.
Bill Smith informed the City Administrator that he would consider
building two new greens and two new tee boxes to alter the
direction of the holes to eliminate the frequency of a fairway
slice toward the homes. The original cost estimate was $18,000 -
$20,000 and his request from the City was to participate at $9,000
or approximately 50% of the improvements. The City Administrator
had prompted these discussions with a letter that was mailed to Mr.
Smith, dated April 11, 1989, that outlined the City's intent to
bring legal action if tpe problem was not resolved. Enclosed on
pages 4 through 41 is a copy of a letter that was prepared
with the assistance of the prosecuting attorney, Kevin Eide, and
sent by the City Administrator to Carriage Hills Golf Course. The
prosecuting attorney is handling this issue at the request of the
Chief of Police and City Administrator with coordination from the
City Attorney's office due to the fact that if complaints are filed
by the Police Department, his office will represent the City on
this matter.
The City Administrator asked the Director of Parks and Recreation
to verify the proposed improvements in a meeting with Mr. Smith,
a meeting that was held on Thursday, April 27. Unfortunately, the
scope of the project has changed and the golf course owner is now
suggesting a cost of $30,000 ± with 50% contribution from the City
and suggested that the City revisit the concept of a net. Attached
is a memo prepa ed by the Director of Parks and Recreation on pages
through 4 1 .
In summary, this matter is complicated by the fact that the golf
course has existed for a number of years and the single family
homes in Falcon Way were developed and sold as lots adjoining a
golf course. In some respects the issue is a private matter
between two adjoining property owners, however, due to the
frequency of golf balls that have caused personal damage and a
threat to children and others using the back yards of those
qa
Agenda Information Memo
May 2, 1989 City Council Meeting
residents in Falcon Way, the City is attempting to facilitate a
resolution of the problem to protect the health, safety and welfare
of the residents. Typically, City government does not participate
in any way to the improvement of private property. However, in
this case the golf course is not suggesting improvements to their
property as a golf course. The City is initiating improvements for
reasons stated. The City Council must 1) decide if it should be
a financial participant in any corrective measures that are agreed
upon for the golf course, 2) whether the adjoining neighbors should
be a financial participant and 3) if the City Council does
participate what is a reasonable financial cap.
Originally, the cost was estimated at $18,000 for the fairway
improvements and if the City participated at $9,000 or 50% of the
project, whichever is the lesser amount, and of the City's cap of
$9,000 the residents could contribute 50% to a cap of $4,500.
Their contribution could be spread as a special assessment if so
desired. Obviously the project amount has changed and the golf
course is requesting a larger contribution on the part of the City.
It is suggested that the City Council discuss the issue and arrive
at some type of public policy agreement on 1) whether the City
should participate in the improvements and 2) if so, what is the
City's rate of contribution.
SPECIAL NOTE: The residents have been most patient and cooperative
and are first to admit that infrequent golf balls enter their
property as expected; their objection is the frequency and constant
damage that has been caused by the golf balls during the last few
years.
ACTION TO BE CONSIDERED ON THIS ITEM: To provide direction to the
City Administrator in an effort to further attempt a resolution of
the golf ball problem being experienced by approximately six to
seven residents who reside on Falcon Way adjacent to Carriage Hills
Golf Course.
SPECIAL NOTE: Also enclosed without page number is a legal
memorandum from the prosecuting attorney regarding this matter.
43)
38.70 PILOT KNOB ROAD. P.O. BOK 21M
EAGAN. IMNNESOIA 55121
PHONE (612) 454 -SM
April 11, 1989
Mr. W. H. Smith
Carriage Hills Golf Course
3535 Wescott Hills Drive
Eagan, NN 55123
RE: Striking of golf balls onto private property
on 12th hole of Carriage Hills Golf Course
Dear Mr. Smith:
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PAMELA McCAFA
THEODORE WACKIER
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Various departments within the City of Eagan have continued to
puruse options available to the city, the golf course, and the
adjoining residents to relieve the number of golf balls, and the
property damage caused by them, along the 12th hole. The City of
Eagan is committed to protecting the personal safety, as well as the
property, of those residents.
Last fall we met with Tom Westbrook and Joseph Lulic, who spoke on
your behalf. One of the options discussed at that time was the
construction of a net barrier to be erected along the 12th fairway.
City staff has determined that the cost of the netting, of a
reasonable quality, the purchase and erection of supporting poles,
and the necessary hardware to be approximately $13,000. This net
would only be 25 feet -igh and is not believed to be high enough to
catch those balls that would potentially cause personal injury or
property damage. A net of any greater heigth would be substantially
more expensive. Of course,these estimates do not include the
lowering of the 12th tee which was to be undertaken by Carriage
Hills Golf Course.
Based on the City's review, we do not believe that a net would be an
effective, cost efficient manner of correcting this problem. The
City of Eagan continues to believe that the realignment of two or
more of the holes on the Carriage Hills Golf Course is necessary to
correct this problem. The City of Eagan is willing to participate
in a reasonable way in the cost sharing of the engineering or
construction costs of such a realignment.
I invite you or your representative to discuss these options further
with the Director of Parks end Recreation, Ren Vraa.
TIE LONE OAK RIFE THE SYh4KX OF STRENGTH AND GROWTH N OUR Co%*A"TI'
IL44
Nr. W. B. Smith
April 11,1.989
Page 2
On September 3.0, 1,9818, you were sent a letter by Patrick Geagan, now
Chief of Police for Eagan. You were advised that the City of Eagan
was contemplating the prosecution of a criminal action against
yourself if this nuisance were allowed to continue. You should be
advised that the City of Eagan still intends to pursue such an
action unless measures to substantially reduce 'the number of golf
balls which could potenatially cause per;sonai injury or property
damage along the 32th fairway. The City of Eagan requests that you
respond, no later than April 30, 1989 by commencing constructive
discussions or .measures are being taken to alleviate the pr+o6lem.
We welcome your participation in trying to jointly bring about
solution to this issue without -the necessity of litigation.
TLH:mka
cc: Joseph F. Lulic
Sincerely,
Thomas L. Hedges
City Administrator
MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR
YN FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
Yf'
DATE: APRIL 27, 1989
RE: CARRIAGE HILLS GOLF COURSE
After your most recent meeting with residents adjacent to the Carriage Hills Golf
Course and your discussions with Mr. Bill Smith, you had asked that I meet with
Bill to review the proposed solution to the "golf ball problem" being experienced
by the residents. On Thursday morning, April 27th, I met with Mr. Smith to
review with him what it was he was proposing, the cost and timeline for
implementation.
His proposal is to build two new greens and two new tee boxes, which would allow
him to switch directions for holes #12 and #18. The end result would have
golfers teeing off below what is currently #12 green and in the direction of what
is now #12 tee box. Due to the existing pond, golfers would have to use an iron
off the tee to play up short and then hit their second shot to the green.
Slicers would be hitting away from the homes, but those with a hook shot could
head towards the homes still. Due to the new tee box being at a lower elevation,
and with most golfers using irons vs woods off the tee, the occurrences of balls
going into resident's yards would be dramatically reduced. Construction of both
the greens and tee boxes would require bringing in suitable soils, extending the
irrigation lines and installing new sprinkler heads to each green and tee box,
seeding and sod. This would allow him to construct these activities while still
keeping the golf course open; however, there would still be some minimal
disruption to play due to the result of construction activities.
Tom, there appears to be one major difference between what you had expressed to
me. That difference being the cost of this work. You had indicated that in your
discussions with Mr. Smith that the construction cost estimate would be
approximately $18,000. Apparently Mr. Smith has re -done the cost estimate and
came up with a different estimate, which is $32,000 - $34,000. Based on the 50%
cost sharing that you had expressed, the City's cost would now escalate from
approximately $9,000 to $16,000 - $17,000.
In my meeting with Bill, he stated that he is now reconsidering this as a
solution to the problem, and is now favoring netting versus the golf course
construction option. This, due to the higher costs than he had anticipated, plus
the disruption to players and the timeliness of the solution. He felt that we
might again take a look at the net proposal, utilizing a 50' high net rather than
a 25' high net and with the tee #12 being dropped to a lower elevation.
In reviewing Mr. Smith's cost analysis, I simply do not have enough information
with which to evaluate. There are no unit costs shown, nor do I have any way
of knowing how many lineal feet of pipe would be required for an irrigation
system, or the number sprinkler heads, etc.,that would be required.
CARRIAGE HILLS GOLF
APRIL 27, 1989
PAGE TWO
There is also the i'ssue of building guali,t greens and tee boxes,.You can build
an "inexpensive" green or you can build an "expensive" one; by all outward
appearances you won't know the difference. Expensive greens use a sub -soil base,
perhaps a drainage system with a build up of soil types to enhance water
percolation and grass, growth. You can build a less expensive green by simply
dumping a blended' soil mix, seed it, and you'll have a green; only over time
will you be able to tell whether one green is better than the other. Clearly,
the cost estimates that I've seen indicate that he is not building one of the
most expensive greens. Without knowing the product that he intends to build,
I can't tell you whether this is a reasonable cost or not. I guess intuitively
you can say the costs are reasonable given the nearly 15,000 square feet of green
and tee box he expects to build.
Because Mr., Smith is now considering a 50' high net; I would be happy to research
the cost estimate for this. In regards to a 50' of net, you will have to
consider the significant wind loads that will be placed on the structure. I
would like to work with a consulting engineer on this, to determine what the wind
Toad's might be and the impacts on the pole sizing. I will proceed with this cost
estimate, and let you know what costs you will be dealing with.
KV/bl s
Agenda Information Memo.
May 2, 1989 City Council Meeting
RATIFY 1988 AND 1989 BUDGET FUNDS
A. Ratify 1988 and 1989 Budgets for Housing Revenue Fund, Senior
Housing Fund, Cable TV Franchise Fund and Housing Redevelopment
Authority Fuad --The Director of Finance is addressing the status
of all special funds in the comprehensive financial report for 1988
and 1989 with a corresponding budget projection for each of those
calendar years. Typically, funds are addressed in the financial
report, however, there is no corresponding_ budget. Therefore, a
budget was prepared for 1988 which will be reflected in the annual
audit or financial report for that calendar year and the 1989
budget will be considered in 1990 when this year's budget is
performed.
The City Administrator and Director of Finance will include these
funds in future budgets to provide a more comprehensive review of
the City's assets. Enclosed on pages _�& through Sl is a memo
that outlines the detail of the special revenue fund budgets.
Please note that unless there is special City Council action any
excess revenues over expenditures will remain within each of the
respective special funds. Both the housing revenue bond fund and
senior housing fund are non -dedicating funds and could be used for
general operating purposes as a part of the fund balance if the
City Council desired. There is, approximately $200„000 in 1988/1989
of excess revenues over expenditures. The cable TV franchise fees
fund is more of an earmarked fund for cable purposes and it has
normally been the philosophy of the City Council that these dollars
be used for public access, equipment and other cable related
purposes. The housing and redevelopment authority fund is merely
a passthrough however ,the interest or, in this case,, approximately
$2,000 of excess revenues over expenditures is not earmarked and
could be absorbed in the general fund.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the special
revenue funds budgets for four- (4) funds as -previously referenced
for the calendar years of 1988 and 1989.
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: APRIL 26,E 1989
SUBJECT: SPECIAL REVENUE FUND BUDGETS
To be in compliance with generally accepted accounting principles,
the City is required to present budgets for all special revenue
funds within the Comprehensive Annual Financial Report. In
adopting the annual budget each year, we have not specifically
addressed these budgets either because the, activity has been so
minimal or because the fund was actually created at a later time.
I am, therefore, requesting that the'City Council formally ratify
the following budgets for 1988 and 1989. This action will allow
proper reporting in the respective annual financial reports.
Housing Revenue Bonds Fund
This fund is used to account for the proceeds of the annual fee
equal to 1/8 of 1% of the outstanding principal balance of the
revenue bonds or obligations issued to finance multi -family housing
developments. Annual expenditures are for payment .to the Dakota
County HRA for monitoring rent restrictions. Per current policy,
the fund will be used to finance future housing -related
developments within the City.
1988 1989
Revenues:
Housing Bond Fees $50,000 $4'5,000
Interest on Investments 5.000 6.000
Total Revenues $55,000 $51,000
Expenditures:
Monitoring Fee $2.400 $2,400
Total Expenditures $2,400 $2,400
Excess of Revenues Over Expenditures: $52,600 $48,600
Senior Housing Fund
This fund was established to account for the proceeds from the bond
restructuring of the City's single-family mortgage revenue bond
program. Current policy is to use the, money for future senior
housing -related developments and projects within the City.
q \
STAFF MEMO
APRIL 26, 1989
PAGE TWO
1988 1989
Revenues:
Interest on Investments $50,000 $55,.000
Total' Revenues $50,000 $55,000
Expenditures: 0 0
Excess of Revenues Over Expenditures: $50.,000 $55,000
Cable TV Franchise Fees_.Fund
This fund was established to account for franchise fees paid to the
City from North Central Cable, Inc. The money is restricted for
cable television related activities, primarily the City's share of
the funding of the Burnsville/Eagan Cable Communications
Commission.
1988 1989
Revenues:
Cable TV Franchise Fees $85,000 $120,000.
Interest on Investments 5,000 5.000
Total Revenues $90,000 $125,000
Expenditures:
Burnsville/Eagan Cable
Communications Commission $45,000 $ 92,800
Total Expenditures
$45,000
$
92,800
Excess of Revenues Over Expenditures:
$45,000
$
32,200
Housing and Redevelopment Authority Fund
This fund was established to account for the tax increment
financing proceeds and expenditures for the Cinnamon Ridge
Apartments interest rate reduction program.
Revenues:
Property Taxes
Interest on Investments
Total Revenues
1988
$150,000
1.000
$151,000
1989
$200,000
1,000
$201,000
STAFF MEMO
APRIL 26., 1989
PAGE THREE
Expenditures:
Payments to Bond Trustee
Total Expenditures
$150.000
$150,000
$200.000
$200,000
Excess Of Revenues Over Expenditures: $ 1,000 $ 1,000
Please let me know if any additional information is required or
would be helpful.
y
Finance birector/City Clerk
EJV/kf
,S l
Agenda Information Memo
May 2, 1989 City Council Meeting
APPOINTMENWAIRPORT RELATIONS COMMISSION
B. vacancy, Airport Relations Commission --Mr. Dennis Gagnon
recently resigned as a member of the'Airport Relations Commission,
due to a business conflict involving high frequency of
international travel. The Committee vacancy was noticed in both
local newspapers and three (3) residents have expressed an
interest. They are as follows:
Larry Dodds, 2829 Burnside Avenue
Gregory Gappa, 1345 High Site Drive #215
Gregory Langan, 811 Promontory Place
The City Council will meet in the office of the City Administrator
at 6:00 p.m. and each candidate will be given approximately seven
(7) minutes to discuss their reasons for seeking an appointment for
seeking an appointment to the Airport Relations Commission. Each
of the three (3) residents have been notified of the "brief"
interview process and will appear at that time. The interviews
will be conducted in alphabetical order.
Enclosed on pages 43 through 54 are brief letters and
resumes from those seeking this appointment.
ACTION TO BE CONSIDERED IN THIS ITEM: To make.an appointment to
the Airport Relations Commission to fill out the remainder of a
three (3) year term recently vacated by Dennis Gagnon.
SPECIAL NOTE: The term ends as of December 31, 1991.
LARRY J. DODDS
2829 Burnside Ave.
Eagan, MN '55121
(612) 454-8238
April 19, 1969
COUNCIL MEMBERS
City of 'Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Council Members:
I would a-ppreciate consideration to serve on the vacant
seat of the Airport Noise Committee_,
as follows,:
My experience and background relative to this area are
Employed as a Aircraft Noise Monitor for 6 months at MAC
Possess a Commericial Pilot's License Multi Eng Instrument
Recently Passed FAA Flight Engineers written exam Turboprop
While working at the MAC I monitored and recorded data for
the Runway 4 test. I cultivated a very good working rapport with Manage-
ment and individual Controllers at the MSP Tower Facility.
My reason for making this request is that I recently attended
a committee meeting and was. shocked to ,find out that there are not any
members from the North Eagan sector presently involved on this committee.
Sincerely,
Larry Dodds
53
City of Eagan Administration
3830 Pilot Knob Road
Eagan, Minnesota 55122-
Re:
5122
Re: Eagan Airport Relations Committee
Dear Sir/Madam;
Gregory A. Gappa
1345 High Site Dr. #215
Eagan; Minnesota 55121
April 5, 1989
This letter is in response to a recent article in the "Eagan
Chronicle" newspaper regarding a vacancy on the Eagan Airport
Relations Committee. I am interested in being considered for this.
position. My family and I have been residents of Eagan for the past
three years. We reside in the northerportion of the City and are
n
therefore more directly impacted by the airport.
My occupation as a Civil Engineer,with 'Howard, Needles,
Tammen, and Bergendoff Consulting Engineers, has helped me to
become more aware of the issues .relating to transportation and
other infrastructure problems. I feel my experience in engineering
would be a valuable asset to the Airport Relations Committee. Also,
the firm I am employedwith is involved with many projects in the
field of airport planning and design. Although my specialty is
water and sewer system design, and'I am not directly involved with
airport projects; I have received some exposure to these projects
and have developed a good general knowledge of aviation and
airports. This knowledge is another valuable asset I could bring
to this committee.
I am very interested in serving on this committee, and feel
I could make a positive contribution. I have enclosed a resume of
my educational and job experience qualifications for this position.
Thank you for your time in reviewing my qualifications.
Sincerely yours;
�VIS- c, &N,;a
Gregory A. Gappa
5q
GP.E:ORY AT -LEN OAPPA
PERSONAL DATA
Address: 1345 'nigh Site Drive iF215, Eagan, Minnesota 55121
Telephone: (612) 454-1375 Home, (612) 920-4666 Work
Birthdate: October 24,1956
Marital Status: Married with two children
EMPLOYIl1rNT OBJECTIVE
To obtain a position as an Engineer -In -Training in order to ,gain
the necessary experience to receive .my registration as a Professional
Engineer.
WORK EXP:RIENCE
August, 1985 - Present, Howard, Needles, Tammen, and Bergerd'off
Consulting Engineers, 6700 France Avenue South, Minneapolis,
Minnesota
�nsineer-in-T_rainina I have worked as a design engineer on several
transporza,_or: ane muncipal engineering, projects. This involved
design work and also coordinating work and supervising technic_zns
in plan DreDaration. Some of the plans were completed on a CARD
system, so I have a basic knowledge of the operation and capabilities
of a CADD system. I have also been involved in client contact
mainly at the staff engineering level.
I worked as a member of the design team for the I-394 Interstate
Highway Project in Minneapolis. My work consisted 'of traffic
control and construction staging plans and design work on the
bypass roadway system. I have also worked on roadway drainage
design for the I-494/Cedar Avenue Interchange Project. I also
worked on the roadway design for the Hennepin Avenue Bridge and
Roadway Project in downtown Minneapolis. I performed design work
for the storm and sanitary sewers and water system for the
building area at the St. Paul Downtown Airport. Our firm has
designed several large projects for the City of St. Paul's
Combined Sewer Separation Program.I.'have worked as a design
engineer on a'storm sewer project and a large sanitary sewer
J
nterceptor as part of these projects.
Summer 1984 and 1083, Wisconsin Department of Transportation,
716 West Clairemo: t Avenue, Eau Cla-ire, Wisconsin
Student Engineer Trainee My duties consisted of construction
insDection, material quality and quantity control, and record
keeping for roadway and bridge projects.
Summer 1982, Eau. Claire County Highway Department, 2000 Spooner
Avenue, Altoona, Wisconsin
Fncineeri-ne Assistant Iperformed the construction survey for a
bicycle trail and worked on a highway maintenance ane construction
crew.
June, 1979 - August, 1981, Stanley Consultants, Stanley Building,
Muscatine, Iowa
Drafts—man and Engineerine Technician i worked as a draftsman on
S�
a variety of Civil Engineering projects. :iy main responsibility
w4S .J develop conttr'uction Dl _:s from engineering computations
and sketc:
April 13, 1989
Mr. Jon Hohenstein
City Of Eagan Administration
3830 Pilot Knob Road
Eagan, MN 55122
Re: Eagan Airport Relations Committee
Dear Mr. Hohenstein:
This letter is in response to the notice of the vacancy on
the Eagan Airport Relations Committee, caused by the
resignation of Dennis J. Gagnon.
With this letter, I am applying for the vacant position on
the committee.
Attached is a listing of my professional work experiences,.
undergraduate and graduate education, and selected
designations and associations.
I would appreciate the opportunity to meet with you or the
City Council to interview for the post on the Eagan Airport
Relations Committee, and to learn about the function and
responsibilities of the committee members.
truly,yours,
811 Promo,
Eagan, MN
Yy Place
55123
57
Gregory E. Langan
811 Promontory Place
Eagan, MN 55123
PROFESSIONAL WORK HISTORY
The St. Paul Fire & Marine Insurance Company
198.7 -Present Premium Audit Officer„ St. Paul, MN
1986-1981 Director Of Field Operations, St. Paul
1985-3986 Industry Services. Manager,, St. Paul, MN
1981-1985 RMS Manager, Brea, California
1979-1981 RMS Training Supervisor, St. Paul, MN
1976-1979 RMS Representative, Encino, California
Sale Technical School., Sale, Victoria, Australia
1914-1975 Instructor
EDUCATION
Undergraduate Program
B.A. Chemistry Southwest Minnesota State Univ
(1971) Marshall, MN
Graduate Program
Physical Science Northern Arizona University
(1973) Flagstaff, AZ
M.S. Program Never Finished .
DESIGNATIONS AND ASSOCIATIONS
Industrial Advisory Board, Department Of Technology,
Cloud State University, St. Cloud, MN
American Society Of Safety Engineers
Certified Safety Professional
Associate In Risk Management
52
St.
Agenda Information Memo
May 2., 1989 City Council Meeting
VARIANCE/LOT COVERAGE
C. variance R. L. Bodecker & Sons, Inc., 1% Variance to the 35%
Lot Coverage Maximum in a Limited Industrial District --R. L.
Bodecker & Sons have made application for 13 variance to the 35%
lot coverage maximum required by City code in a limited industrial
district for building expansion proposed at 3330 Mike Collins
Drive.
For additional information on this ,item refer to a report prepared
by the Department of Community Development enclosed on pages �O
through
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a 1%
variance to the 35% 'lot coverage maximum required in a limited
industrial district as requested by R. L. Bodecker & Sons, Inc.
w
SUBJECT: VARIANCE
APPLICANT: R.L. BODEKER 3 SONS, INC.
LOCATION: 3330 MIRE COLLINS DRIVE (LOT 15, BLOCK 2,
EAGANDALE CENTER INDUSTRIAL BLVD.
EXISTING ZONING: LI - LIMITED INDUSTRIAL
DATE OF PUBLIC NEARING: NAY 2, 1989
DATE OF REPORT: APRIL 25, 1989
REPORTED BY: DEPARTMENTS OF COMMUNITY DEVELOPMENT
& ENGINEERING
APPLICATION SUMMARY: An application has been submitted
requesting a Variance of 1% to the maximum 35% building coverage
in a Limited Industrial district.
COMMENTS: R.L. Bodeker & Sons, Inc. has experienced rapid growth
during the past five years, and to accomodate this growth, the
Company is expanding its existing building. This building is
presently 16,000 sq. ft.; the proposed building addition is 14,750
sq. ft.; and the lot is 87,000 sq. ft. The proposed building would
increase the building coverage to 36% - 1% over the 35% maximum
allowable by City Code.
If approved, this Variance shall be subject to all applicable City
Codes.
M.
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Agenda Information Memo
May 2, 1989 City Council Meeting
SPECIAL PERMITLNATURAL GAB COMPANY FOR A.STEEL FRAME BUILDING
D. Special Permit for Northern Natural Company to Construct a
Steel Frame Building over an Existing Meter and Regulating Facility
in Fairway Hills First Addition --Northern Natural Gas Company is
requesting a special permit for the purpose of constructing'a steel
frame building that currently exposes a meter and regulatory
facility located on Outlot A in Fairway Hills First Addition.
For additional information and a.special property description,
refer to a report prepared b"he Depart en$.,of Community
Development enclosed on pages (04 through S
ACTION TO BE CONSIDERED IN THIS ITEM: To approve or deny the
special permit for Northern Natural Gas Company to construct a
steel frame building over an existing meter and regulatory facility
on Outlot A, Fairway Hills First Addition.
�z3
SUBJECT: SPECIAL USE PERMIT
APPLICANT: NORTHERN NATURAL GAS COMPANY, DIVISION OF
ENRON
LOCATION: OUTLOT A, PARKWAY HILLS IST ADDITION
EXISTING ZONING: R-1
DATE OF PUBLIC HEARING: MAY 5, 1989
DATE OF REPORT: APRIL 25, 1989
REPORTED BY: COMMUNITY DEVELOPMENT
APPLICATION SUMMARY: Northern Natural Gas Company is requesting
a Special Use Permit to allow a 24' x 36' steel frame building with
steel sheet siding over an existing meter and regulator facility.
It is the intention of the applicant to construct a fence similar
in type to the existing fence along Pilot Knob Road. The 12' wood
privacy fence would screen the property and most of the building.
The applicant is also intending to white rock the entire site. The
building would be painted a tan color to look more aesthetically
plasting.
If approved, the Special Use Permit shall be subject to all
applicable Code requirements.
ZONING MFtP
/4
STREET MAP
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Agenda Information Memo
May 2, 1989 City Council Meeting
SPECIAL PERMIT/CRAY RESEARCH FOR A WELL
E. Special Permit, Cray Research for a Well Required as Backup
Water Supply for Cooling Towers and for Landscape irrigation --Cray
Research is requesting a special permit to dig a private well to
be used :as backup water supply for both cooling towers and
landscaping irrigation.
Both the Department of Community Development and Public Works
Engineering have reviewed the application. For a cop f their
report and comments, refer to pages 4s :j _ through .
ACTION TO BE CONSIDERED IN THIS ITEM: To approve or deny a special
permit for Cray Research for the installation of a private well to
be used for backup water supply for cooling towers and landscaping
irrigation.
SUBJECT: SPECIAL USE PERMIT
APPLICANT: CRAY RESEARCH
LOCATION: LOT 1, BLOCK 1, CRAY ADDITION
EXISTING ZONING: PD (PLANNED DEVELOPMENT)
DATE OF PUBLIC HEARING: MAY 5, 1989
DATE OF REPORT: APRIL 24, 1989
REPORTED BY: DEPARTMENTS OF COMMUNITY DEVELOPMENT'
ENGINEERING
APPLICATION SUMMARY: The petitioner, Cray Research, Inc'., has
requested a Special Use Permit to allow a well located on Lot 1,
Block 1, Cray Addition.
Cray Research is requesting the well to make up the supply needed
for the cooling towers used to cool heat generated by the
supercomputers Cray is locating in the new buildings. 450 gallons
of water per minute are needed in this process. After cooling, the
water is evaporated and released into the atmosphere.
Wel`,Cooling Tower Atmosphere
`Cooling Tower
Cray Research would use the well, to supplement their pond when the
pond is diminishing due to dry periods, and to provide adequate
irrigation for landscaping on their campus.
At the January 18, 1983 meeting, the City Council approved a
request by Comsery Corporation for a private well for lawn
irrigation and pond maintenance purposes. At that time, the
Council considered the issue of prohibiting private well
installation when City water is available (as the Code. states).
However, the interpretion was meant to be applied "to a potable
water supply for human consumption purposes to insure health and
safety of citizens." Comsery was approved unanimously.
Also, at that time it was found the businesses like Coca-Cola and
Contract Beverages were being supplied by private wells "due to the
enormous quantity of water required for their bottling facilities
and their requirement to insure continued, uninterrupted flow
during peak critical periods during which the City cannot guarantee
adequate 'supply through our distribution system". It is also
critical to Cray's operation to have the computers on line. To
facilitate this, uninterruption of water supply is necessary..
(4 1
Cray Research, Inc. is requesting the same consideration and
approval received by other members of the business community.
If approved, this Special Use Permit shall be subject to all
applicable City Codes.
qao'
__ , 4
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Well
La,Wv;
LONE OAK ROAD
3
MEMO TO: SHANNON WILLEY, ZONING ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 25, 1989
SUBJECT: CRAY RESEARCH (LOT 1, BLOCK 1, CRAY ADDITION)
The Engineering Division of the Public Works Department has
reviewed the application recently submitted for the installation
of a 500' deep well to be installed on the Cray Research property
to provide a water supply for mechanical cooling of their
facilities and irrigation of their open spaces.
The City of Eagan has previously treated these requests as a
special permit because it would require a variance to one of the
following existing City Codes:
1. Chapter 3, Section 2, Subdivision 5 - Private Water
Supplies:
"...the private water supply may be used only for such
purposes as the City may allow."
2. Chapter 13, Section 2, Subdivision 14-D - Private Septic
System and Well:
"...,shall be ...granted ... when said private systems are
approved by the City."
3. Chapter 13, Section 3, Subdivision 15-B.2 (a) - Water
Systems:
"Where available, a municipal water facility shall be
provided in the development of a subdivision."
Presently, the City of Eagan and Cray Research are jointly
installing a significant water distribution system within and
around their proposed development to provide an adequate water
supply for their projected future demands.
The following is a list of other existing commercial/ industrial
businesses within the community which presently have private wells
for their business and/or irrigation purposes even though a City
water supply is available to the property:
Jerry's Nursery & Garden Store
4381 Nicols Rd.
Coca-Cola Bottling Company
2772 Eagandale Blvd.
Spector Freight Systems
3450 Dodd Rd.
Brown Tank of Minneapolis
2875 Hwy. '55
LL
U -Haul Trailers
3890 Nicols Rd.
Stiner Corp.
3255 Sibley Memorial Hwy.
Mn. Drivers Exam Station
2070 Cliff Rd.
Parkview Golf Course
1310 Cliff Rd.
Lull Engineering
3045 Sibley Memorial Hwy.
Carriage Hills Golf Course
3835 Wescott Hills Dr.
Contract Beverages
2755 Hwy. 55
Lost Spur Country Club
2750 Sibley Memorial Hwy..
MSA Corp. (formerly ComServ)
3400 Yankee Dr.
ISD #196 (Eagan High School/
Northview Elementary
Several of these situations had private wells installed prior to
the availability of City water and have continued to maintain those
private wells. Other businesses like Coca-Cola and Contract
Beverages maintain separate private wells due to the enormous
quantity of water required for their bottling facilities and their
requirement to ensure continued uninterrupted flow during peak
critical periods.
While the old Ordinance and current City Codes prohibit private
well installation when City water is available, it is apparent that
this was meant to be applied to a potable water supply for human
consumption purposes to ensure the health and safety of the
citizens of Eagan. Therefore, any private well installations must
be inspected by the City to ensure that there are no cross
connections to the City's water distribution system to maintain the
integrity and safety of our water supply system.
Primary advantages `and disadvantages to allowing private well
installations have been summarized as follows:
ADVANTAGES
1. It minimizes the peak flow requirements that the City must
anticipate and provide for in designing our water supply and
distribution system. Presently, the City must anticipate for
peak flow demands during dry spells when community sprinkling
is at a maximum. Minimizing these peaks will help the
extended life and usefullness of the existing and future water -
treatment facilities in addition to our wells and reservoir
capacity.
2. It will provide greater incentives for private industries to
maintain their landscaping and ponding areas during extended
dry periods adding to the overall general appearance of
businesses in the City of Eagan that might not otherwise be
done to the same extent due to the cost of purchasing treated
City water.
3,. This provides another method of long-term, cost savings to
commercial/ industrial businesses located within the community.
1. Loss of revenue to the City through the Utility Enterprise
Fund which supports existing water supply, storage and
distribution system.
o
2.. The health and safety consideration of potential cross -
connections at a later date to the existing City water
distribution system could occur without City knowledge.
3. High capacity wells into the water bearing aquifer used for
the City's potable water supply may compete with the City's
wells and create additional draw -down of the aquifer
potentially affecting the availability of our primary water
supply.
4. Privately owned and maintained wells provide another potential
source of contamination to the City's aquifer..
In February of 1989, Dakota County passed an Ordinance requiring
all ground water appropriation and well constructions to obtain a
permit from the Dakota County Planning Department. This became
necessary to ensure an accurate record where private wells are
situated and to ensure that they are installed, maintained,
abandoned, etc., in accordance with current rules and regulation
of the Minnesota Department of Health, Dakota County and affected
municipalities. This permitting process of Dakota County does not
supercede the City's desires. Rather, it provides an opportunity
for review by all potential affected agencies allowing adequate
comments to be taken into consideration. If a permit is approved
by Dakota County, the local municipality still has an opportunity
to deny its installation through its local ordinances.
In summary, the -Engineering Division recommends that this request
be continued until such time that the applicant has successfully
obtained a permit from Dakota County.
Attached is an article that appeared in the Sunday, April 23, 1989,
St. Paul Pioneer Press Dispach.
If additional information or comments would be helpful regarding
this request,, please feel free to contact .me for a prompt response.
._. tel' : /io, _
Director of Public Works
TAC/ jj
cc: Joe Connolly, Superintendent of Utilities
Doug Reid, Chief Building Official
Il
SI. Paul Pioneer Press Dispatch Sunday, April 23, 1989
Fond Dui
Lee
formation
Decorah -Platteville -Glenwood
Mount
bed
I
Geology by M A Jursa Minnesota Geological Survey sanu Jl
Staff Graphic
Legislators want St. Paul and Minneapolis to use the underground aquifers for their
drinking water. Most of the two cities' cooling water for air conditioning is taken from
the Prairie du Chien -Jordan aquifer.
Emotions
Minnesota
run
By Jack B. Coffman
Statl Writer
While Minnesota parched in hast
sammer's beat and the state pre
sn-.d 4. I .JL-� I-&— I- TT
deep dvex.;:
g7.
ound water
the sewers at an average rake of 36
million gallons a day, part of a Prod_
ess that has been going on for dec-
ades.
V
Water/ Change would. be costly
Continued from Page 1A _
in light of the discussion about
lowering lake levels in northern
Minnesota to protect city drinking
water.
Business interests, who feel the
state s-7FQa ge some facts before
taking a step that could cost more
than $20 million for downtown St.
Paul businesses alone, have mobil-
ized some of the state's top lobby-
ists and are launchine a counter -
impact on electricity
Downtown interests say that
they have used underground water
for cooling during much of this
century and that forcing a change
to different air conditioning tech-
nology would not only cost millions
of dollars but would increase the .
demand for electricity. (A once -
through system takes ground water
with a temperature of about 51 de-
grees
o-grees and puts it through an ex-
changer that circulates the cooling
around the building.)
The move to ban use of under-
ground water for air conditioning
is being led by chief sponsors of a
massive ground water protection
bill. The legislation had been seen
as primarily a rural matter deal-
ing with pesticides and abandoned
wells. But it has now moved down..
town in a big way.
"We are pulling water out that Is
10;000 to 30,000 years old, running
it once through a cooling system
and then putting it back Into the
river," said' Sen. Steven Morse,
DF1rDakota. '"Phis is the mother
lode of Mfunesota, our purest and
best, and we just should not be de-
pleting it for such a purpose."
Morse says there is considerable
sentiment in the. Legislature for
forcing the businesses to switch to
different cooling systems that
condensers and not under
water.
Rep. Willard Munger, DFIG
loth, said using underground wa
cooling is "a bad precedent; In
future that water will be so ..
way `theatre, the •Ptoueer Press
j)isp2lch, Norwest Center, West
luable."
Publishing and the Webb Company
Hunger, who like Morse Is Spon-
In their present forms, the
water bills in the House and
- of ground water legislation cer-
B to be passed this year, wants
ground
Senate prohibit construction of ad -
Paul and Minneapolis to use the
ditional ouce-through cooling sys-
tems call for a comprehensive
derground aquifers -for their
inking water. ,Minneapolis gets
and
study of the impact of these air
the
I of its drinking water from the
St. Paul
conditioning systems on
aquifers, as well as the offsetting
ississippi River and
aws most of its water from the
,
annfd benefits of changing to a
ver.
"When that (under-
cots
But in any case, changing will be
you am
round) water being wasted, it is a
costly and it is uncertain who will
coral issue;" Munger said.
However, Munger's plan to et
for
pay the bill.
The cost of converting Energy
Park's once -through system would
re Twin Cities to drill wells
rater rather than use the river
mean taking about 130 mil-
be about $1.5 million to $2 million
of capital cost and $300,000 a year
could
ion gallons a day from the under-
more in electrical costs, said Doug
St. Paul
sources for drinking in ad-
Kelm, lobbyist for the
;round
to the 36 million gallon
Port Authority. .
tion
iverage used daily for cooling. It
was not clear how that would pro-
ect the aquifers.
"We are taking on the big guns
and I want good information when
we do it;" said Ron Nargang, direc-
tor of the water'division of the De-
partment of Natural Resources.
"We've got a very complicated is-
sue here."
The potential cost of converting
worries. property owners.
"I don't think that the St Paul
building market is strong enough
to stand It (cents);" said Robert
Angleson, general maaager of BCE
Development Co. and president of
the St. Paul Building owners and
Managers Association
Apgelson said building owners
would agree to a moratorium on
new once-througb systems while
the state studies the situation, but
would fight any attempt to force a
quick changeover.
Is,NSP going to be able to carry
that much added capacity?"_ he
said. "Will it mean more power
-plants? ... It might be the most en-
vironmentally sound method (of
cooling) is the way we are doing it
now. It saves a lot of energy."
one of BCE Development's key
problems would be converting the
World 'Made Center and To
Square, which are cooled b
ground watir. Angleson estimat
it would cost $1 million for each
building.
Among other Sl. Paul -are
structures cooled by ground orate
use are the St. Paul Civic Center, Day
ground
tools,
Medical CenterEnergy Park , the Radlsso
DD St Paul, Ecolab Inc., The St. Pa
ter hotel, Northwestern �Fthe\Or
Efficiency cited
Changing would make no sense
for a pro)ect that has won national
awards for its energy efficiency,
said Kelm, who added that an al-
ternative coolinf, system would
wind up being 'much less effi-
cient "
Just as lakes and rivers on the
surface vary in quantity and 4uali-
ty, so do the underground aquifers.
These subsurface places with
strange sounding names meander
at different depths under the Twin
Cities and across the state. They
Cee
the drinking. water for
three out of every four Minneso-
tans.
Most of the cooling water is tak-
en from the Prairie du Chien -Jor-
dan aquifer, a bountiful formation
that is showing pollution and signs
of strain from use.
Officials worry that continued
depletion and pollution of this wa-
ter source will force drillers much
deeper to the Mount.Sfmon-Hink-
ley aquifer — now the source of.
just 6 percent of the cooling system
ase, Tests of a St. Paul well at Dale
Street and Minnehaha Avenue al-
ready show a steady drop in the re-
chazgrng of this aquifer, consid-
ered important by the state
wD because of its high quality.
y DNR officials say the state's
ed aquifer system is not Dow a Prob-
lem.
"We are not using the full capac-
a ity of these aquifers yet," aid Sar -
r ah p. Telford, administraWr of the
- water use management office of
Ram- the DNR. "Right now It is an abun-
n dant resource, but If used in a
Pau
wasteful manner could be a prob-
lem."
MEMO TO: HONORABLE MAYOR AND CITY
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 26, 1989
SUBJECT: INFORMATIVE
RICHARD WINKLER
The City has learned that Mr. Dick Winkler passed away from a heart
attack Sunday, April 23, at the age of 52.
ICE ARENA FACILITY
Recently, Mayor Ellison, Director of Parks and Recreation Vraa and
the City Administrator were asked by 'three Eagan residents who are
active with the local hockey association to meet and present a
concept to build a hockey arena as a non-profit venture. These
three individuals represented committees including finance,
building and fund raising that were designated by the hockey
association to pursue 1) the financial feasibility of constructing
an ice arena facility as a non-profit operation, 2) to pursue a
location, preferably property owned by the City, and either occupy
an existing building or construct a new facility and 3) use the
expertise of a hockey parent who is a professional fund raiser to
assist with the financing of a facility.
Apparently, a local bottling company is interested in providing a
scoreboard if their product is advertised in the facility. Their
projections for the cost of the facility is $500,000 to $1 million
depending on the type of construction and size of the facility.
Mayor Ellison, the Director of Parks and Recreation and City
Administrator explained the City Council's recent position to not
revise the community center bond referendum for approximately two
years. The cost estimates for debt retirement, operations and
other financial considerations were shared with the group. It was
suggested that the hockey association consider a facility for the
short term, a possibility of renting space until a community center
is constructed that provides a more permanent ice facility
component.
The meeting was informative to both the hockey association
representatives as well as the City and a commitment was made to
keep each other informed of present and future efforts to build an
ice arena within the City.
AFTER HOURS PHONE NUMBER
The City of Eagan's private number for after hours has been changed
from 454-0302 to 454-8477.
This number is to be given out to our commissions and committees.
/s/ Thomas L. Hedges
City Administrator
14
MINUTES OF REGULAK::-KEETING OP,::.,TBE RAGAN CITY COUNCIL
'ESOTA
MAY 2, 1989
A regular meeting Of Council was held on Tuesday,
U�:;I�i�iW*uni ci pal Center. Present were
May 2 r 1989, at 6 :30 p.m. ....... t
W� .... ...... ........
Mayor Ellison and Councilmembeir;"�:']:'.'W''a"cht';.'e';'t. Egan, Gustafson, and
McCrea. Also present were City )ii-dMinisit"'ator TOM Hedges, Public Works
Director Tom Colbert, Comm uni ty:::ikevel opme nt Director Dale Runkle,
City Planner Jim Sturm and Ci
9;;o.ey James Sheldon.
City Administrator Tom Hedges recommended continuing Item A.
under Old Business (Carriage Hills Golf Course) to the May 15, 1989,
Council meeting.
Wachter moved, McCrea<.:;�0:60n.ded, the motion to approve the agenda
as amended. All voted in f
April 18, 1989. Counq1-1"''Mi 0:-r:-'- Egan requested the following
changes:
Page 9 - regarding the Council vote on Project 4878 - Braun
Court, the minutes should read:
Egan mov9d the motion to close the
public hearing and the final assessment
roll for Project 487P (Braun: -.Court;.:..- Streets and Utilities) and
authorize its certificationt:::.to the"::'County for collection.
Mayor Ellison questiorii-*''d if t-4 0 Council should recommend
Assessment No. I or Assessment No.':':'2. City Attorney James
Sheldon informed the Council that their determination should not
be made under threat of legal action but on the basis of benefit
only. Mr. Colbert explained the rationale and also the options.
Mayor Ellison stated he prefi"
$tred the original assessment
roll without modification. ...
Councilmember Eg"*a'n.::':i"Dc','t'.i'a"i'�''U"t"'9'."O"::':tbat the City should assume
their portion of the costs and fa..t+:that the net result of the
original assessment roll would be-:.0ttrimental.
Ellison moved, McCrea seconded, the motion to amend the
previous motion to approve the final assessment roll as
Page 2/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
presented for Project.:..487R (Braun„Court - Streets and Utilities)
and authorize its ce fication:::t# the County for collection.
McCrea and Ellison vo�ea;::kn;;E.dYa::j Wachter, Gustafson and Egan
voted against.
On the motion by Egan, seconded by Gustafson, to close the
public hearing and reduce by $10,000.00 the final assessment
roll for Project 487R (Braun Court - Streets and Utilities) and
authorize its certif. County for collection.
Ellison, Wachter, GustafsYrti;::ad ,$gan voted in favor; McCrea
voted against.
Page 10 - regarding speci.at` asse&j�$tents for Metram Properties,
ga *J�
the fourth paragraph shout:d-:dR31ows:
Councilmember Egan reported that the report did not
indicate if the landowners received notice of the original
assessment, had an opportunity to be heard or other input.
Public Works Director Tom Colbert replied that either the
assessment was not a.t-..the correct rate or the size was
under -estimated. Be fuz:xh:a.r explained the procedure.
Page 12 - regarding the yotie t:G surplus property, it should
read: "All voted in favor.”
Page 14 - regarding tha:.pittlitinary plat for Eagan Center 3rd
Addition, in paragraph 9,:::":1?tS" should be changed to "CSC". "Be
wondered if each addition'was considered separately to meet the
20,000 square foot minimum for 1st phase development."
Page 17 - regarding the Soderholm Addition, paragraph 3 should
be corrected to read: "Singl..e..Family.".,.instead of "Multi Dwelling".
t
Page 17 - regarding tiie.'9ogeYFioTui`'kddition, number 2 of the
conditions should read:
2. The Laventhol & BoX*a:ath r:tail study shows an excess of
retail land in this particular no& (node 3). An example is the
retail land across the street which is properly zoned but not
developing.
Page 17 - regarding the Soderholm.Addition, number 3 of the
conditions should read:
3. Limited busine5s:;;aS.:;sad:>k.o be an obsolete zoning use by
the developers. Bas:oia.3.t classification to deal
with. This development'stiows''large tracts of undesignated
limited business.
Page 3/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Page 17 - regarding &aderholm Addition, motion was only to deny
Comprehensive Guide Plan aide-ndment-;;:::�kYike other 3 (rezone,
preliminary plat, conditioiidl::::ae::ie=iait).
Page 17 - regarding the Soderholm Addition, number 4 of the
conditions should read:
4. The Comprehens.iv.E..Guide Plan shows D -I uses as a recent
designation and shoui:t.:;t�s:;exi;t; e:::ko Commercial. The Council has
adopted a policy to i`ezCh.6. ii..u!"tii." i�psidential lots downward to
single family whenever possible aiid not upward to a more
intensive use.
Page 18 - regarding Seitietio]ia::ldadtion, number 5 of the
conditions should have adflEd`io itl'
The proposed accesses do not meet county standards.
Mayor Ellison requested the following changes:
Page 2 - regarding t#iz':iaak;..tree on the Target property, the
motion should read:
Egan moved, McCrea:secondedj::ihe motion to rescind the
previous motion and to i;ef:ei:::;iae `Target oak tree matter to Mn DOT
with no recommendati.q;.I::.'Xl- voted in favor.
Page 2 - in regard to the Goins fire, in paragraph 2, it should
be changed to read that the fire had occurred in "June, 1988" and the
correction to Doug Reid's title of "Chief Building Official".
Council member jMcCrea: .:F:eguesteu;;a.;.;.change on page 10, the last
paragraph should read:
Councilmember Gustafsar remarked that the City should not
collect these assessments
a'
collect co{iition. Mayor Ellison
commented he felt staff should be::40ore judicious in what they
bring to the Council.
Councilmember Wachter requested the following changes:
Page 9, paragraph 1, the fourth sentence should read:
"Councilmember Wachter questioned if th"Ore would be any problems with
dangers from cave-ins."
Page 21 - regarding tkt4 H .'6.td :::CQ0mittee/Old Town Ball, after
the motion, it should be added: "All v.gted in favor."
McCrea moved, Wachter seconded, the motion to approve the
minutes for the April 18, 1989; regular Council meeting as amended.
All voted in f avor.
Page 4/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
.......................
March 28. 12J89. Mayot::Allison r4
.nuested a change in paragraph 3
regarding the Community Cen".' U
p the second to the last
sentence should read: gain expressed his support for
the concept of a Community Center but agreed that the project should
be delayed for at least two years."
Egan moved, Wachter sepp.nded, the motion to approve the minutes
for the March 28, 1989, V.un:611-<nee tin q as amended. All voted
in favor.
April 17, 1989. Mayor Elliap.n req:yested a correction regarding
o"U
the date of the meeting, it sh':d reob" d� . "Monday, April 17, 1989".
...... ...... ...
.. ........ .....
Councilmember Wachter:r6questi�&"an addition to the minutes. In
paragraph 1 regarding the Public Works Maintenance Facility, the last
sentence should read: "City Councilmember Gustafson suggested that
the City consider a lease or some other arrangement to secure the
property and defer payment and contact Blue Cross."
Wachter moved, Gustai�i'�""b:'h:::.:s*Conded, the motion to approve the
'9': � .,#
minutes for the April 17, 1' 4 '' '
Council meeting as amended.
All voted in f avor.
FIRE DEPARTMENVrx-R&UHTER PAYNARD KLANG
City Administrator T&ff`i'ages introduced the matter to the
Council. Fire Chief Soutb6rn informed the Council that Maynard Kiang
had answered the call to duty. He gave a synopsis of Mr. Kiang's
twenty-five year career. He commented that Mr. Kiang was instrumental
in the growth of the department and reviewed his extensive list of
accomplishments. F#e Chief ... S.-autbiun pr..esented Mr. Kiang with a clock
plaque in appreciation fo-r'"'i2i's., with the Fire Department.
X.: ... V..... .... ...... :.:
Fire Chief Southorn also thanked:.:.t'he' Kla.'.'ng family.
Mayor Ellison presented the::::p"laque::::':'pf appreciation to Mr. Kiang
on behalf of the Council and th4::::::9agan::-- tizens.
EMERGENCY STAND-BY GENERATOR
City Administrator Tom Hedges recommended continuing the matter
for thirty (30) days because of the state of flux in the Legislature.
Councilmember Egan questioned the budge*.M:. allocation.
Wachter moved, motion to continue to the
June 6, 1989, City Council.-::.:$}0.;i:tigg::::.tb-.O.::::A;cquisition of the emergency
stand-by generator in the amount of $5.4.q.759.00 to Bill Richmond
Electric. All voted in favor.
Page 5/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
1. Land Development/Design Engineer.
It was recommended tQ,..:.app.;..o.ve..thp-.,.hiring of John Wingard as land
development/design
subject to successful
completion of the City's physic.4,0: exam-Ination requirements.
2. Utility Maintenance work-i�rs.
It was recommended ring of Kelly Blommel and
Richard Francois as utility' 'mainte"fiihce workers for the City, subject
to successful completion of the City's physical examination
requirements.
3. Park Intern.
It was recommended t*d::::aP.z#pt._tbe resignation of Mel Bailey as an
intern with the Park and Rece . 63ii '.n artment.
4. Police Lieutenants.
It was recommended to:::i p . L2 . rov e the appointment of John Stevenson,
Richard Swanson and Geral6:.::Ae'szaros as lieutenants in the Eagan
Police Department.
Planner I.
It was recommpnded ring of a candidate yet to
be named as Planner I subject to successful
completion of the City's physica3,:: examination requirements.
6. Senior Engineering Tech/.:$:1Aperv1--.i3Qr (Construction)
It was recommended to approve the"hiring of Stan Lexvold as
Senior Engineering Tech/Supervisor (Construction) for the City of
Eagan, subject to successful completion of the City's physical
examination requirements.
7. Administrative Intern.
Council member McCrea::'::'r'.e"'"-:--- name of the candidate
recommended for hire. Ci tt rat 6-t Tom Bedges replied that the
candidate had not yet been selected.
It was recommended to approve tbe:"hiring of a candidate yet to
be named as Administrative Intern for the City of Eagan.
Page 6/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
8. Seasonal Workers.::;:;:;:-
It was recommended to 'a #ie hiring of Ben Anderson, David
Chavez, Michael Griswold, Roprt Judge, and Jeffrey Radlec as
seasonal street maintenance workers; and Timothy Troje as a seasonal
central services maintenance worker; and Darren Wennen as a seasonal
tree inventory technician.
9. Street/Equipment 3�:te33 itie :;S+or er Resignation.
It was recommended to acceptthe resignation of Frank Lamberger
as a street/equipment maintenat3Ce worker with the City of Eagan.
10. Street/Equipment la is iehai3C; �7orker.
Councilmember McCrea suggested staff search for a female and
minority candidate. She commented that the Affirmative Action Plan
should be met. Public Works Director Tom Colbert replied that the
City was re -posting.
It was recommended ta:au:€i prize the City Administrator to offer
the vacant street/equipment ma ritet4nce worker position to the second
place candidate from the prev,xous hiring process, subject to
successful completion of the ;;City!.s::hj?;sical examination
requirements, if no current 44dr.it�@ncibte worker applied for the
vacancy and/or no cur rent:;.Wiq;iktsi successfully passes the examination.
It was recommended to approve the six plumbing licenses as
presented.
C. correcti on- to LOt"De'Sdt's'Dt�''On'`f'Dr December 10. 1974, v
Council Mir-utes.
It was recommended to authorize cot.rection of the official
minutes of a regular City Counc%l meet:'g for December 10, 1974, by
changing Lot 1 to Lot 6 in the Kenneth::J assler Blackhawk Acres
official transcript.
D.
Councilmember McCrea repo
the premises of J. DolittlekS::
that the amusement device s:'may
the applicant knew he needed a
cities charge a double fee for
he machines were already on
istrator Tom Hedges replied
ordered and installed before
permit..;,:He further stated that some
violatia0"s.
Page 7/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
It was recommended to..:.approve the,..:amusement device application
for Eugene Winstead for tftx�0.e amusemer:€: devices at J. Dolittle's
Restaurant.
Councilmember Egan stated he would like to review the estimated
budget for the ball field<3ssd::Gtit7f:g:aort. Park and Recreation
Director Ken Vraa replied''k.
i]M4available. Egan
reiterated his request to review::::an estimated budget.
It was recommended to appx:a�e thy:>'Iow bidder for Contract 89-12
and award the contract z;n :ey::Brgti.ers Enterprises as the lowest
responsible bidder, in the:BMno'unt :.6,€02,924.74; subject to review
and approval by School District No. 196 and further authorized the
Mayor and City Clerk to execute all related documents.
Mop
It was recommended td`ri�ce: ve::;;the bids for Contract 88-26
(Daniel Drive - Streets and Q.iilitzea-�ana award the contract to the
lowest responsible bidder, Imperial'D€yelopers, in the amount of
$175,180.00, and authorize tht;,MAy.r:::eri'd City Clerk to execute all
related documents.
G.
It was recommended to receive the bids for Contract 89-07 (Well
No. 14), award the contract to the lowest responsible bidder, E. H.
Renner & Sons, in the amount -of and authorize the Mayor
and City Clerk to execute:a: re3 t£53:;c0cuments.
H.
It was recommended to rece
No. 15), award the contract to
Layne -Minnesota, in the amount
Mayor and City Clerk to execute
i:x:6 the:::bids for Contract 89-10 (Well
the low®:s:i responsible bidder,
of $133,040.00, and authorize the
all related documents.
It was recommended;.ece:;i!e;:.th<..feasibility report for Project
561 (Sterns Addition - Stre.it. G::;Ektz :l ties) and schedule a public
bearing to be held on June.�6.;,,1.9.8.9.:.,.....'...
Page 8/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
It was recommended
Project 520 (Manor Lake
assessment hearing to be
R.
to ilei
- Trunk'
held on
It was recommended to rec
Treatment Plant - Dehumidifica
detailed plans and specificati
e -:-0'e final assessment
tilities) and schedule
June 6, 1989.
roll for
the final
the::4eport for Project 565 (Water
an.;authorize the prepa;ation of
and.:::..bid solicitation.
It was recommended to receive the petition for Project 568
(Autumn Ridge - Storm Sewer) and authorize the preparation of a
feasibility report.
M. Approve L nal Plat...::I�o'
It was recommended to aFiprove fhe;:;:f:inal plat for the Potts
Addition and authorize the M or.;:an:p:: ity Clerk to execute all
related documents.
N.
It was recommended to
2nd Addition and authorize
related documents.
i
approve the final plat for the Blue Ridge
the Mayor and City Clerk to executed all
It was recommended to appro
Road - Reconstruction and Utilit
the Cost Participation Agreement
P.
e the:::plans for Project 533 (Diffley
es) ahb,: authorize the execution of
by the Mayor and City Clerk.
It was recommended to approve the::::lans for Contract 88-17
(Cedarvale Boulevard - Stree.t;Re-s4xfa.ci.ng) and authorize the
advertisement for the bid;ppe ii 0;-:6::pe::::held at 10:30 a.m. on June
14, 1989.
Page 9/EAGAN CITY COUNCIL MEETING MINUTES
134
for
May 2, 1989
It was recommended to ap
(Public Works Pavement Gr
a bid opening to be held
R.
'pf'6Ve the specifications
index) and authorize the
at 10:00 a.m., Thursday,
It was recommended to approve the specifications
140 (Public Works Skid Steer Loader) a d authorize the
for a bid opening to be hel:d;:a:f:.3:::.4.¢�.am., Thursday,
S. Vacation of Public Right-of=Way. Receive Petit
Public Hearing (Coronation Drive and Kingswood Road).
for Vehicle No.
advertisement
June 1. 1989.
for Vehicle No.
advertisement
June 1. 1989.
It was recommended to receive the petition to vacate public
right-of-way (Kingswood Road and Coronation Drive) and schedule a
public hearing to be held::an.::.J.une 6, 1989.
McCrea moved, Gustafson
foregoing consent agenda ite
implementation. All voted in
VACATION/LOTS
ddzi4'04v the motion to approve the
as pre:sgmted, and authorize their
5, BERRY RIDGE ADDITION
City Administrator Tom Hedges updated the Council on the matter
and stated that staff had not received any objections to the proposed
vacation.
Wachter movedgGustd:Saaa:::se4?iaethe motion to close the
public hearing and approve'-'thE �vaczt aTi::of drainage and utility
easements within Lots 3, 4, and::5:r Berry Ridge Addition. All voted in
favor.
VACATION/BIRCH STREET (9014CREST ADDITION)
Gustafson moved, Wachter seconded, the motion to close the
public hearing and approve the vacation of a partial public
right-of-way for Birch Street (proposed Suncrest Addition), subject
to final plat approval for said addition. All voted in favor.
CARRIAGE, B.ILLA.,G.6tF COURSE
Egan moved, McCrea secoriclec) t'tie nfotion to continue until the
May 15, 1989, City Council meeting, the:::discussion regarding the golf
ball problem being experienced by cert' -4$n residents of Falcon Way,
adjacent to Carriage Hills Golf Course -'.''All voted in favor.
Page 10/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
RATIFY 29,8..8 AND 1989::::OUDGET FONDS
City Administrator Tom flei:ge$:::oanmarized the matter for the
Council. Councilmember McCrea asked if the BRA money was an annual
figure. Mr. sedges responded yes. Mayor Ellison requested the cable
money remain as is.
McCrea moved, Wachtet"i.4666# dy:::A;U0 motion to approve the
Special Revenue Funds Budgetor:;tA Ha;iising Revenue Fund, Senior
Housing Fund, Cable TV Franchise;::Fund :dhkd Housing Redevelopment
Authority Fund for the calendar:..years:of 1988 and 1989. All voted in
favor.
APPOINTMEN7!/A19!i6RT' - :"'"IONS COMMISSION
City Administrator Tom Hedges introduced the matter to the
Council.
Egan moved, Wachter seconded, the motion to continue the matter
to a later time at this mek�:ting.,. All voted in favor.
VARIANCE/LOT.COVERAG£{SODECRER & SONS
City Administrator Tom Fledgez::::p'rgaented the application to the
Council. The applicant was.,pe:s0')1f at the meeting.
Mayor Ellison questioned if the neighbors had been notified and
if so, if they had any objections. The applicant replied that the
neighbors were notified and there were no objections. Councilmember
Egan asked if there was any land available for purchase. The
applicant responded that the...,pro.perty behind theirs was available for
purchase. Councilm@mberMCC rea:::td:t�:q??en the hardship. The applicant
replied that they needed eatr 'rtSoai'fofmanufacturing and storage
space. McCrea commented that in {t.der tG approve a variance, there
was a need for a documented hardaiiip. Co:uncilmember Egan stated that
if there were no property availai3j:e, tl¢4Ye would be a hardship. The
applicant reported that the electrical3w x in the front prevented
movement.
Gustafson moved, Wachter seconded, the motion to approve a 18
variance to the 358 lot coverage maximum., required in a Limited
Industrial district as requested by R.::;i Bodecker & Sons, Inc. at
3330 Mike Collins Drive, subject to alI;:::applicable City Codes. All
voted in favor.
Councilmember McCrea s ate i3 tiiat...h hardship was the electrical
box and keeping the lines straight in t']�e back.
Page ll/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
John Hohenstein informi6�::"t"li';*O'::''C'O"u'nci1 that the appointment of the
two alternates could be continued to another meeting. Councilmember
McCrea suggested selecting a person subject to the decision regarding
the alternates. She stated that if the alternates desired the
position, the appointed person.yould b-gome the alternate and further
that if the alternate dec" the selected person
would become the regular fti6mb&'f. i:
After the Council voter Ci-ty Admirdstrator Tom Hedges counted
the ballots and announced that:i�t�e apoUntment of Greg Gappa was made
ii,!''Z,
to the Airport Relations Co*a','83,,:-"O,.j.-,
i- "I'3': -an alternate or to fill out
. ..... ........
the remainder of a three_year term—'recently vacated by Dennis Gagnon,
(the position would first be offered to one of the existing
alternates) .
NORTHERN NATURAL GAS COMPANY/SPECIAL PERMIT
FOR A -.-STEEL FRAMED BUILDING
City Administrator Toni'
special permit to the Counci
and Bridlewilde objecting to
ained the request for the
�buted two letters from DMS
Ce of the permit.
Dennis Workmeister (pgo.i . :jt:ott . t , a tive for the applicant) informed
the Council that the faciiity'"was relocated due to the Pilot Knob
construction. He further stated that a smaller metal building already
existed and that the applicant would provide a privacy fence and
paint the building earth tones.
Councilmember McC r .-the: -fence would screen the
building. Mr. Work4ister::go.
j" p-bd;qed:: ::t
.. .t five feet of the building
would be visible above the fence,,... McCre ' a questioned if the building
could be constructed at another :Aortheib'' Natural Gas Company
location. Mr. Workmeister resporlid.Od thii-f at the other location there
is a pipeline. McCrea asked if thei appl.#ant would be willing to do
more in regard to the aesthetics. Mr. 1&rkmeister responded it would
depend upon the details requested. McCrea asked if they would
consider bricking the building. Mr. Workmeister responded no, because
it was an existing facility.
Councilmember Wachter questioned :Cafe size of the present
building and the need for the increase,:1'h the size. Mr. Workmeister
responded there was a size of the building due
to an increase in the 'i �� r questioned if Northern
Natural Gas Company could relocate. Mg,:.:..yorkmeister described the
relocation due to the Pilot Knob project..
Page 12/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Councilmember McCrea:..A-sked if th;e:.::Brick Ordinance applied to
this project. City Admini . 9ft:a.t 0 r T orA� - 1� - ages replied he was not sure
if the Brick Ordinance appf.t..... to zthzs project.
Councilmember Egan commented that Fairway Hills was developing
and that the size of the utility building was increasing
substantially. Mayor Ellison had concerns regarding a tin shack
located next to a high quality ... dey.el opm
Mr. Workmeister
disagreed. Mayor Ellison
.,r.pval of the special permit
would run counter to the U't'y1S*':::�:P.oT'1Cy :�::::Councilmember McCrea
suggested continuing the mattei::::for f d"'t"."t"her investigation. Mr.
Workmeister pointed out that thw-.-expeAse of moving the facility was
prohibitive. Mayor Ellison -r "'ppot,m"end
.eq.:::�the applicant review the
matter and propose an to the Council. The
applicant asked for direc'tibh frorft":'Uhe' Council. Mayor Ellison
suggested using the Northwestern Bell building and its brick as a
design. Councilmember Gustafson suggested using the Well Plan design
as a guide. He stated there were a number of choices available.
Councilmember McCrea::::;.e.;.ommended a neighborhood meeting.
Mr. Workmeister stated t'ht:;:&i�-.p1.4-pants could not have combustible
items in a brick structure. Counc . il! . netber Gustafson stated that a
metal structure may be accept;ible.tp.:'tF'6 Council if the design and
appearance were good. Councii'b'4"K..McCrea pointed out that the
location was also a conce:rji� . Workmeister orkmeister asked if landscaping
would help the matter. CoWachter asked if the peak of the
.U' 'I
roof could be reduced. Mr. Workmeister stated it would be an
instrumentation problem. City Administrator Tom Hedges informed the
applicant to contact Eagan staff for review and recommended
continuance of the matter to the June 6, 1989, City Council meeting.
Al Herrmann (/6evelopar informed the Council he
was willing to work with Northex:p,:Natur.al Gas Company.
William Haye, 1359 St. Andt'PF ... ' sr tj�'. rway Hills, stated there was
.
no landscaping on the project affd:: that,:.:::.t.he lawns were washing away.
He further commented that the pipes we"r"'6' unsightly and felt that the
property taxes were too high. He invited an on-site investigation. He
presented a letter to the Council dated August, 1988, from Derrick.
Mayor Ellison requested staff che.,Q:k into the erosion control.
Public Works Director Tom Colbert stafe"'d that staff was working with
the developer.
Mr. Haye further regarding the safety of
children.
Al Herrmann reported that the erdsIon was occurring on the
pipeline site and that no vegetation had been replaced.
Page 13/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Mr. Workmeister respo.aded that the..letter Mr. Haye distributed
was for pipeline construc -4-. on a pr vious project. Be further
stated that the applicant w;:.:suppZifej natural gas as efficiently as
possible and commented that`tke:zz finer pays in the end. He again
requested direction from the Codncil.
Councilmember McCrea recommended referring the matter to the
staff. Councilmember Egan requested the building be compatible with
the neighborhood. Co uncil�ueai:c:::G:u:S:tason explained he needed to see
a proposal.
McCrea moved, Egan seconded,, the motion to continue to the June
6, 1989, City Council meeting tb;p.speCal permit request for Northern
Natural Gas Company to conatrt#4t :a;stieel framed building over an
existing meter andregulatid y'fadilf:ty on Outlot A, Fairway Hills let
Addition, to allow the applicant to work with the City staff, arrange
a neighborhood meeting, develop a landscape plan and give evidence of
an erosion prevention plan. All voted in favor.
CRAY RESEAB.CH/SPECIAL PERMIT FOR A WELL
City AdministratorTom E@ges..;briefed the Council regarding the
matter. Public Works Director...T6m::tzi.3.Lbert recapped his memorandum
dated April 25, 1989.
Ed Bramen (real estate:..:40.higaltant for Cray Research) explained
the use of the well and toe::'.:p'u pose. He stated it was not a high
capacity well.
Councilmember McCrea had concerns regarding health and safety.
The applicant responded that the valves could fail and contaminate
the system. Mr. Colbert sta,ted,.i,.t-w,as,.a..potential problem. The
applicant stated its would::feaa:jsd:'::tii :::;�s� n to eliminate the potential
problem. Be remarked that'th'd well`V61il'd be a primary source for a
cooling tower.
Councilmember Wachter was cQncernea:about the use of water. The
applicant responded that the State was::iot concerned with the
project.
Councilmember Egan asked if there was a potential concern
regarding the draw -down. Mr. Colbert responded no. There was further
discussion regarding the technical aspieets of the project.
Gustafson moved, MCCrea....S.9.00.n4ea+..;.the motion to approve a
special permit for Cray Re:et'&fit k;:#�i.i;:;t;�ii. installation of a private
well to be used for backup'iaater supply for cooling towers and
landscaping irrigation, subject to the::::following conditions:
1. This special use permit shall -be'subject to all applicable
City Codes.
Page 14/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
2. The pumphouse shai-":::;have a m imum rate of 500 GPM.
3. There shall be no inti$tcfttiiection between the private well
and City water.
4. The City of Eagan shall be allowed to monitor the well.
All voted in favor.
V IS IT6M/KIROMW00D
Jim Horne informed the Coii�til h.e;i7ad two items he needed to
bring to the Council's atteriian:E:e;quested the vacation of the
public right-of-way with""] floe Ring5wbod 1st Addition. He stated he
wanted the contractors to begin and did not want a delay. City
Attorney Jim Sheldon replied that the vacation was a condition of
final plat approval for the Kingswood 2nd Addition. He further stated
that the final plat was not ready.
Mr. Horne addressed3s:cp;n.cern regarding the park dedication
fee. Be stated that the accest:;w:as:;moyed at the City's request which
caused the developer extra exp,.ense`::He remarked that there were 11
lots and he wanted the dedication to:::Apply only to the new lots. Mr.
Sheldon commented that the Citto the funds. Mayor
Ellison requested Mr. with the staff.
VISITORS/PROJECT 520/NANOR LAKE
Roger Wiske, 630 Cliff Road, had concerns regarding Item J of
the consent agenda regarding the Manor Lake Trunk Utilities project.
He stated that the .project:;:;fiad;::agt:;:.:been;,: completed. Public Works
Director Tom Colbert info. P&.d._h:1;M::::th:&t:;:the staff would take steps to
clean the matter up prior to the;:.assessment hearing. He stated he
could not guarantee it and that:-E9a1 anion was being pursued.
VISITORS/S=RHOIA' ADDITION
Ray Connolly informed the Council that the applicant wished to
withdraw its rezoning request. Councilmember McCrea stated she would
not favor the withdrawal of the motion. Mr. Connolly informed the
Council that much effort was put into .the project and stated that
there was unanimous Advisory Planning Cofimission approval.
Councilmember Egan felt sorry for the Soderholm
applicant but that the rem
ents that a substantial
change was necessary for further Council; review. He further stated
that the Laventhol and Horvath report;:c1;ted excess retail in the
area. Be commented that the Council's hl: hest priority was to
down -zone Multiple Residential to Single Family.
Page 15/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
Mr. Connolly reiterat-'6.0 his desi:rO.':: to withdraw the rezoning
request. Councilmember Wa6i ' i * f ' ax.-:;statet6:ihat the Advisory Planning
Commission was for advisory".;:V'.U-)-- .Councilmember Egan stated
....... .....
that any of the three Council . ffeM6e . r . s could move to reconsider. Mayor
Ellison remarked that the motion was not forthcoming.
CONTRACTUAL CLEANING SERVICE/MUNICIPAL CENTER BUILDING
City Administrator the matter to the
.............. '. .
Council. Councilmember Gustaf so)�:':::)recom"s"ae"ndea- looking for outside
bids.
McCrea moved Egan to authorize the
advertisement of moved,
cleaning and
........ ...
maintenance service with & bid opehifig scheduled prior to the June 6,
1989# City Council meeting. All voted in favor.
35w JOINT POWERS AGREEMENT
City Administrator Tbip...Hedges updated the Council with the
background information.
Councilmember Wachter had conde'fts. -regarding the Joint Powers
Agreement and stated he was Councilmember Egan
commented that it would be a -approve the participation in the
Agreement than it woulo out of the Agreement. Mayor Ellison
stated he was ambivalent Vft:,%the matter. Councilmember Gustafson
shared the other members' concerns. He questioned the fee
calculations and had concerns regarding participation. There was more
discussion regarding the participation by the City of Eagan.
Councilmemberi McCrea-'A0u0's the City of Eagan would
receive by participating Agreement. City
Administrator Tom Hedges stated :the AgF: ' eement would improve the
over-all County traffic flow. C6?4'ncilm4'Pber Wachter remarked he felt
the money may not be well Bpent.:"..."'
Egan moved, Gustafson seconded, th6 motion to deny participation
in the Joint Powers Agreement establishing the 1-35W Council as
requested by the City of Burnsville because there would not be enough
benefit to the City of Eagan. All voted in favor.
PROJECT 569/RECEIVE PETITION/09DER FEASIBILITY REPORT
(EAGANDALE CENTER INDUSikAL PARK NO. 3)
Egan moved, Wachter to receive the petition
for Project 569 (Eagandal:e Center Industrial Park No. 3) and
authorize the preparation of a feasibi.!-:Vty report. All voted in
favor.
Page 16/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1989
.*"CUT IV SION
Mayor Ellison announced ari eXecutive session following the
regular meeting to discuss pending litigation.
TRAILWAY ASSESSMENT POLICY
City Administrator the Council that the
assessment policy regarding th6:�:�bhnny..':�itake Ridge Road trailway was
being re-evaluated as a whole He furihe"'r commented that staff was
addressing a number of issues Wf ronti ..
$jg the Council. He stated it
was recommended that there ua.( tiailway assessments. He
informed the Council a....out to the citizens
.. .....
explaining the assessment .. policy r . e- . evaluation. City Attorney Jim
Sheldon explained that residential properties would not receive
special benefit which is not necessarily true of commercial and
industrial properties or public facility property. Mr. Hedges stated
staff was considering alternative funding methods. Councilmember Egan
recommended examining the:�:�Op,ti.re policy as a whole. Councilmember
Wachter requested more ihf'v'tM'
BOARD OFAFVIEW
City Administrator Tom updated the Council on the matter
and stated he was prepariri4'1--:n out t
aa.
STORM WATER ORDINANCE
City Attorney Jim Sheldon informed the Council that a public
hearing would be set for June 6, 1989, to review the proposed
ordinance creatingja.....:...drainage district.
.. ...
Councilmember Egan questi;b
lie I .►. ..... include new construction
also. Public Works Director Tom::C.Qlbert::::replied yes. Mayor Ellison
commented the matter needed fur'r di'"
�p:..ussion in a work session. Mr.
e'
Hedges suggested setting the me.tq , ng f . 4k.: May 30, 1989 at 7:00 p.m.
Gustafson moved, McCrea seconded, the motion to schedule a
workshop for May 30, 1989, at 7:00 p.m. to consider the storm water
drainage utility and storm water drainage improvement district
ordinance. All voted in favor.
COUNCIL DISCOAPION
Councilmember Wachtet< tft#)-ftt
#1�:I�:had concerns regarding the
Cray Research water tower" ete va'" -'&Scussion between Wachter and
Colbert regarding the matter.
Councilmember Egan remarked that the meeting time for the Board
of Equalization should be more clear and specific.
Page 17/EAGAN CITY COUNCIL MEETING MINUTES
May 2, 1.989
There was an update ztgarding th*:::Ireland Sister City project.
Limerick has expressed an 'Siea.st;:::::the project.
Councilmember McCrea suggested charging for the excess police
calls to the billard halls. Mr. Hedges stated staff would check into
the matter.
McCrea asked when ths:;gr;#i<i:: p mi'' for Fire Stations 4 and 5
would be held. Mr. Hedge s`r*E*pl'i7ed': kie}rQ#i'Old check with the Fire Chief.
C9ECKLIST;..
Wachter moved, Gustafsn::;:Spcondr�r`the motion to approve the
checklist dated May 2, 190::fa t2ie::am6unt of $263,225.46. All voted
in favor.
Upon motion duly
was adjourned at 9:15
ADJOURNMENT
made.;. by McCrea, seconded by Egan, the meeting
P.m :: F11:1:_ voted in favor
E. J. VanOverbeke, City Clerk
ADMINISTRATIVE AGENDA
REGULAR CITY COUNCIL MEETING
EAGAN, MINNESOTA
MAY 2, 1989
CITY ATTORNEY
CITY ADMINISTRATOR
Item 1. Emergency'stand-By Generator
i N
Item 2. Contractual Cleaning service for the Municipal Center
Building
Item 3. '35W Joint Powers Agreement,
DIRECTOR OF PUBLIC WORKS
Item 1. Project 569, Receive Petition/Order Feasibility Report
1(Eagandale Center Industrial Park #3)
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 1l 1989
SUBJECT: ADMINISTRATIVE AGENDA
CITY ATTORNEY
There are no items to be considered under City Attorney at this
time. The City Council always reserves the right to hold an
executive session to discuss pending litigation if required.
CITY ADMINISTRATOR
Item 1. Emergency Stand -By Generator --A request was approved for
150 KW generator for the municipal center building in preparation
of the 1988 budget; however, with the remodelling that occurred in
the municipal building during 1988, acquisition and installation
of the generator was not completed. The City Council was advised
during preparation of the 1989 budget that the $60,000 expenditure
would not occur during 1988 and those dollars would carry as a part
of the fund balance into 1989.
Bids and specifications were drawn up by Arthur Dickey and
Architects and bids were open April 20. Six bids were received
calling for the 150 KW generator, the enclosure and a fuel tank.
The low bidder was Bill Richmond Electric with a base bid of
$54,759. The generator will provide emergency electricity for the
entire City Hall facility, including the elevator and also includes
all switch gear and controls to operate the heating and ventilation
equipment. The existing emergency generator will be used by the
Fire Department in one of the existing fire stations.
Since this money is not budgeted in 1989, it is necessary that the
City Council identify the expenditure as a liability against the
fund balance and so designate in the action. if action is to proceed
with the expenditure during this calendar year.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny
acquisition of the emergency stand-by generator in the amount of
$54,759 to Bill Richmond Electric and designate that the fund
balance transfer dollars to the 1989 operating budget realizing
that the equivalent amount was budgeted in 1988 and not expended
for this purpose.
Item 2. Contractual Cleaning Service for the Municipal Center
Building --As a part of the 1989 operating budget the City has
authorized the Community Development Department to proceed with the
feasibility of a contractual cleaning service for the municipal
center. The Community Development Department has drawn up
specifications, scheduled service and other documents for the
proposal.
As the Council recalls there was an option given to the City
Administrator to either hire additional part-time personnel or
utilize a contractual cleaning service.
ACTION TO BE CONSIDERED ON THIS ITEM: To authorize for
advertisement for bids a regular monthly building cleaning and
maintenance service with a bid opening scheduled prior to the June
6 City Council meeting.
Item 3. 35W Joint Powers Agreement --The city of Burnsville is
requesting our participation as a member of "I -35W Council" that
is being organized to improve traffic flow and capacity on I -35W.
A copy of the pro osed agreement is enclosed for City Council
review on pages through F. As a part of the agreement
Burnsville is requesting a contribution from surrounding
communities, Eagan shares $5,000, to be used for general
administration purposes as outlined on page 8 of the agreement.
When the City of Eagan was initially contacted to participate in
the 35W Council and a request for funding was suggested, our
response was to share previous City Council action in which there
was a conscious decision to not participate in the I-494 Corridor
Study that was initiated for the city of Bloomington and several
other suburban communities in western Hennepin county and, further,
that a special transportation study for 1-494 and Dodd Road within
the City of Eagan was funded by Northwest Airlines or TIF bonds if
those bonds are sold in the near future.
Since the initial discussions between the two 'communities other
cities have made a commitment to the I -35W Council and Burnsville
is again requesting participation on the part of the City of Eagan.
By way of history, the city of Burnsville did contribute when Eagan
needed financial assistance for the I -35E proceedings that occurred
relative to the Blackhawk Lake issue and also provided assistance
with the Cedar Avenue Freeway project. There was some hint that
lesser amount might be acceptable given the fact there is no moneys
budgeted during 1989.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny partici-
pation in the Joint Powers Agreement establishing the I -35W Council
as requested by the city of Burnsville.
DIRECTOR OF PUBLIC WORKS
Item 1. Project 569, Receive Petition/Order Feasibility Report
(Eagandale Center Industrial Park {3) --The staff has received a
petition requesting the preparation of a feasibility report
necessary for the public improvement process for the installation
of storm sewer and water necessary to service the above -referenced
subdivision. The appropriate guarantee for all costs incurred was
executed along with the petition.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for
Project 569 (Eagandale Center Industrial Park #3) and authorize the
preparation of a feasibility report.
Js/ Thomas L. Hedges
City Administrator
102
City Of
BURNSVILLE
1'313'East'Highway 13, Burnsville, Min nesota'55337 612/890-4100
DATE: April 26, 1989
TO: 35W•COUNCIL PARTICIPANTS
FROM: Jill Shorba, Administrative Assistant
SUBJECT: 1135W Council" Meeting — May 4, 7:30 a.m.
The :next meeting of the 3'5W Council will be Thursday, May 4,,
at 7:30 a.m. at Burnsville City Hall.
i
The minutes of the April 14 meeting are attached for your
information. Also attached is a draft Joint Power Agreement forl
the group. The consensus at the last meeting was to proceed with
a Joint Powers entity rather than anon -profit group. We will 1
discuss/review the agreement at our next meeting. (There will be
an opportunity for attorneys representing each city and the
County to review the agreement.)
If you have any questions or will be unable to attend the
meeting, please give me a call (890-4100).
JS/mc
Attachments
PRESENT:
35W COUNCIL MINUTES
MEETING OF APRIL 14, 1989, 7:30 a.m.
Mike 'Turner, Dakota County Commissioner
Gary Erickson, Dakota County
Mark'NcNeill, City of Savage
Brad Larson, Scott County Coalition
Glenn McKee, Burnsville Councilmember
Linda Barton, City of Burnsville
Chuck Siggerud, City of Burnsville
Jill Shorba, City of Burnsville
Fred Moors, Burnsville Chamber
Tom Melena, City of Apple Valley
Rudy Walz, Savage Chamber
Dennis Feller, City of Lakeville
Elliott Knetsch, Burnsville's Legal. Counsel
Karen Schaffer, Dakota County Attorney's Office
AGENDA ITEMS
1. Finalize the proposed budget and funding formula.
2. Discussion: Private non-profit organization vs. public
joint powers entity.
PROPOSED BUDGEWFDNDING FORMULA
Glenn McKee asked if there were any last minute questions/
concerns on the proposed budget. There were none.
Chuck Siggerud asked for an update from cities on the proposed
funding formula. Dakota County, Burnsville, Apple Valley and
Savage have approved the amounts proposed for their
organizations. Lakeville is considering this issue at their
Council meeting on Monday, April 17th. Linda Barton will contact
the cities of Bloomington, Richfield, and Eagan.
NON-PROFIT GROUP VS. JOINT POWERS ENTITY
Elliott Knetsch, Attorney with Burnsville's legal firm and
Karen Schaffer, Dakota County Attorney's Office, were present at
the meeting to discuss with the group the pros and cons of a non=
profit group versus a joint powers entity.
02
35W MEETING MINUTES Page 2
April 14, 1989
Three options were discussed:
1. Develop a private non-profit organization
2. Develop a public joint powers entity
3. Develop a joint powers entity initially and when
the private sector becomes more involved have them
develop a non-profit organization that works with or even
replaces the joint powers entity.
After some discussion, the consensus of the, group was to proceed
with a joint powers entity initially. The group will be
flexible, however, about forming a non-profit group at a later
date.
The group decided the Joint Powers Board should be large (40
members). The board is responsible for voting and setting
policies. Representation will be based on the following formula:
Cities/County
Cities/County
Cities/County
contributing
contributing
contributing
$5000 or less
$7500
$10,000
- 4 members
- 5 members
- 6 members
The, representatives for each city/county will include at least
the following categories•:
1 Public official from the city/county
1 Staff person from the city/county
1 Business representative
1 Citizen representative
The Board would elect an Executive Committee responsible for
developing policies and making recommendations. The Committee
will be made up of:
1 Representative from each City/Dakota County (8)
3 At -Large Members u
TOTAL 11
Next meeting - May 4, 7:30 a.m.
Agenda: Review Draft Joint Powers Agreement
0A
JOINT POWERS AGREEMENT
ESTABLISHING THE I -35W COUNCIL
aI
JOINT POWERS AGREEMENT
ESTABLISHING THE I -35W COUNC=L
The parties to this Agreement are governmental units of the
State of Minnesota which have land in the Interstate 35W corridor, or
are impacted by I -3'5W. This Agreement is made pursuant to the
authority conferred upon the parties by Minnesota Statute §471.59,.
1. Name. The parties hereby create and establish the I -35W
Council.
2. General Purpose. The purpose of this Agreement is for the
members to jointly and cooperatively provide an organized effort to
improve traffic flow and capacity on I -35W.
3. Definitions.
Subdivision 1. "Council' means the organization created by
this Agreement the full name of which is "I -35W Council." It shall be
a public agency of its members.
Subdivision 2. "Board" means the Board of Commissioners of
the Council.
Subdivision 3. "Executive Committee" or "Committee" means
the executive committee elected by the Board.
Subdivision 4. "Governing Body^ means the governing body of
a governmental unit which is a member -of this Council.
Subdivision 5. "Governmental Unit" means any city or county
which is a signatory to this Agreement.
Subdivision 6. "Member" means a governmental unit which
enters into this Agreement.
4. Membership. The membership of the. Council shall consist of
the following governmental units:
City of Burnsville
City of Bloomington
City of Lakeville
City of Richfield
Dakota County
City of Apple Valley
City of Eagan
City of Savage
No change in governmental boundaries, structure, organizational
status or character shall affect the eligibility of any governmental
unit listed above to be represented .on the Council as long as such
governmental unit continues to exist as a separate political
subdivision. Any other governmental unit may become a party upon
unanimous approval of the parties.
S. Board of Commissioners.
Subdivision 1. The governing body of the Council shall be
its Board which shall consist of forty (40) Commissioners appointed
as follows: Four Commissioners from each Member and one alternate for
each Commissioner. Burnsville, Bloomington and Dakota County shall
each be entitled to appoint two additional Commissioners for a total
of six. Lakeville and Richfield shall each be entitled to appoint
one additional Commissioner for a total of five. Each Member shall
appoint one Commissioner from each of the following groups,: elected
officials, staff, business, citizen at large. Members with more than
four Commissioners shall appoint their additional Commissioners as at
large Commissioners. The governing body of each Member shall appoint
its Commissioners and their alternates. Each Commissioner shall have
one vote.
Subdivision 2. With the exception of the initial
Commissioner appointment as provided above, the term of each
Commissioner shall be three years and until their successors are
selected and qualify, and shall commence on January 1.
Subdivision 3. A Commissioner may not be removed from the
Board prior to the expiration of his or her term, unless the
Commissioner consents in writing or unless all other Commissioners
vote to expel that member, and the governing body who made the
appointment concurs with the expulsion.
Subdivision 4,. Commissioners shall serve without
compensation from the Council, but this shall not prevent a
governmental unit from providing compensation for a Commissioner for
serving on the Board.
Subdivision 5. There shall be no voting by proxy, but all
votes must be cast by the Commissioner or designated alternate at a
Board Meeting.
Subdivision 6. A majority of the Commissioners shall
constitute a quorum.
Subdivision 7. A vacancy on the Board shall be filled for
the remainder of the term by the Governing Body who made the
appointment.
6. Executive Committee.
Subdivision 1. At the first meeting of the Board, and in
January of each year thereafter, the Board shall elect from its
Commissioners an Executive Committee, which shall consist of one
person from each Governmental Unit and three at large members. The
Executive Committee shall report to the Board.
Subdivision 2.. At the first meeting of the Committee, and
in January of each year thereafter, the Committee shall elect
-3-
officers as it deems necessary to conduct its meetings and affairs.
Each officer shall hold office until his/her successor takes office,
earlier disqualification, death, resignation, or removal.
i
7. Powers and Duties of the Council.
Subdivision 1. The powers and duties of the Council shall
include the powers set forth in this Section.
Subdivision 2. It may prepare and adopt a plan to improve
traffic flow and capacity on I -35W;
Subdivision 3. It may seek passage of legislation at the
local, state and federal levels authorizing and providing for
lmprovements.to the I -35W corridor.
Subdivision 4. It may may cooperate with the Minnesota
Department of Transportation to partially pay for and participate in
preparation of environmental impact analysis of I -35W improvements,
including preliminary geometric design and evaluation of high -
occupancy vehicle lanes on I -35W.
Subdivision 5. It may cooperate with the Minnesota
Department of Transportation to secure a roadway indirect source
permit from the Minnesota Pollution Control and access revision
Approval from the Metropolitan Council and Federal Highway
Administration.
Subdivision 6. It may research and recommend funding
strategies for I -3'5W construction.
Subdivision 7. It may research travel demand management
strategies and ordinances, develop model ordinances andrecommend
joint action on such strategies and ordinances by the Members.
Subdivision 8. It may research and make recommendations to
the Members regarding other matters related to the Council's purpose.
Subdivision 9. It may cooperate with the Metropolitan
Council, Regional Transit Board and Metropolitan Transit Commission
to develop transit operation plans.
Subdivision 10. It may monitor land use development, traffic
volumes and travel characteristics in the I -35W corridor.
Subdivision 11. It may consult with persons knowledgeable in
transportation, such as research organizations, educational
institutions, other political subdivisions, regulatory organizations,
technical experts, and any other persons who can provide pertinent
information.
Subdivision 12. The Council may cooperate or contract with
the State of Minnesota or any subdivision thereof or federal agency
or private or public organization to accomplish the purposes for
which it is organized.
Subdivision 13. The Commission may contract for or purchase
such insurance as the Board deems necessary for the protection of the
Commission.
Subdivision 14:. The Council may accumulate reserve funds for
the purposes herein mentioned and may invest funds of the Commission
not currently needed for its operations.
Subdivision 15. The Council may collect money, subject to
the provisions of this Agreement, from its Members and from any other
source approved by a majority of its Board.
Subdivision 16. The Council may make contracts, employ
consultants, incur expenses and make expenditures necessary and
-5-
q
incidental to the effectuation of its purposes and powers. All
contracts in excess of $5,000 shall be approved by a 4/5 vote of the
entire Board.
Subdivision 17. The Council shall cause to be made an annual
audit of the books and accounts.of the Council and shall make and
file a report to its members at least once each year.
Subdivision 18. The Council's books, reports and records
shall be available for and open to inspection by its members at all
reasonable times.
Subdivision 19. The Council may recommend changes in this
Agreement to its members.
Subdivision 20. The Council may exercise all other powers
necessary and incidental to the implementation of the purposes and
powers set forth herein.
Subdivision 21. Each member reserves the right to conduct
separate or concurrent studies on any matter under study by the
Council.
S. Meetings.
Subdivision 1. The Board shall meet at least quarterly on a
schedule determined by the Board.
Subdivision 2. Special meetings of the. Board may be called
by the Chair or upon written request of a majority of the
Commissioners. Five days written notice of special meeting shall be
given to the Commissioners.
9. Officers.
Subdivision 1. Number, election, qualifications - The
officers of the Board shall consist of a Chair, a Vice -Chair and a
Secretary/Treasurer. Each officer shall be elected anually by the
Board and shall hold office until his/her successor takes office,
earlier disqualification, death, resignation, or removal. All
officers must be Commissioners. No more than one Commissioner of a
party shall be elected an officer during the same term.
Subdivision 2. Chair; Vice -Chair - The Chair shall preside
at all meetings of the Board and shall perform all duties incident to
the office of Chair, and such other duties as may be delegated by the
Board. The Vice -Chair shall act as Chair in the absence of the
Chair.
Subdivision 3. Secretary/Treasurer - The
Secretary/Treasurer shall be responsible for keeping a record of all
the proceedings of the Council. The Secretary/Treasurer shall send
written notice of meetings and material pertaining to agenda items to
each Commissioner he/she shall have custody of the Council's funds,
shall pay.its bills, shall keep its financial records, and generally
conduct the financial affairs of the Council. The
Secretary/Treasurer shall be responsible for such other matters as
shall be delegated to him/her by the Board.
Subdivision 4. Other Officers - The Board may appoint such
other officers as it deems necessary. All such officers shall be
Commissioners.
10. Finances.
Subdivision 1. The Council funds may be expended by the
Board in accordance with this Agreement in a manner determined by the
Board. The Board may designate one or more national or state bank or
trust companies authorized to receive deposits of public monies to
e
act as depositories for the Council funds. In no event shall there be
a disbursement of Council funds without the signature of at least two
Board members, one of whom shall be the Secretary/Treasurer. The
Secretary/Treasurer shall be required to file with the secretary of
the Board a bond in the sum of at least $10,000 or such higher amount
as shall be determined by the Board. The Council shall pay the
premium on the bond.
Subdivision 2. General Administration. Each Member agrees
to contribute each year to a general fund of the Council, said fund
to be used for general administration purposes including, but not
limited to: salaries, supplies, carrying out the purpose of this
Agreement, insurance and bonds. The annual contribution by each
Member shall be determined in accordance with a funding formula
approved by the Board. The initial contribution by each Member shall
be as follows:
Burnsville $10,000
Dakota County $10,000
Bloomington $10,000
Eagan $5,000
Lakeville $7,500
Richfield $7,500
Apple Valley $5,000
Savage $2,500
Subdivision 3. On or before July 1 of each year, the Board
shall adopt a general administrative budget by a 4/5 vote for the
ensuing year and decide upon the total amount necessary for the
general fund. The secretary of the Board shall certify the budget on
or before July 1 to the clerk of each member governmental unit,
together with a'statement of the proportion of the budget to be
provided by each member. By August 1 of each calendar year, the
governing body of each member shall approve, modify, or reject a
proposed Council budget and the members' financial contribution and
-8-
q
l 7
give notice of its action to the Council. The budget shall be deemed
approved by a Member in the absence of action by September 1. Final
action adopting a budget for the ensuing calendar year shall be taken
-
by the Board on or before September 15 of each year.
11. Duration.
Subdivision 1.. Each member agrees to be bound by the terms
of this Agreement until December 31, 1990,.and it may be continued
thereafter upon the agreement of all the parties.
Subdivision 2. This Agreement may be terminated prior to
December 31, 1990, by the written agreement of 3/5 of the members.
Subdivision 3. In addition to the manner provided in
Subdivision 2 for termination, any member may petition the Board to
dissolve the Agreement. Upon 30 days' notice in writing to the clerk
of each member governmental unit, the Board shall hold a hearing and
upon a favorable vote by 3/5 of all eligible votes of then existing
Board members, the Board may by resolution recommend that the Council.
be dissolved. The resolution shall be submitted to each member
governmental unit and if ratified by 3/5 of the governing bodies of
all eligible members within 60 days„ the Board shall dissolve the
Council allowing a reasonable time to complete work in progress and
to dispose of personal property owned by the Council.
12. Dissolution. Upon dissolution of the Council, all property
of the Council shall be sold and the proceeds thereof, together with
monies on hand, shall be distributed to the eligible members of the
Council_ Such distribution of Council assets shall be made in
proportion to the total contribution to the Council required by the
last annual budget. The Council shall continue to exist after
dissolution for such period, no longer than six months, as is
necessary to wind up its affairs, but for no other purpose.
13. Effective Date. This Agreement shall be in full force and
effect when all 8 potential members, delineated.in Paragraph Four of
this Agreement, file a certified copy of a resolution approving this
Agreement and upon the exeuction of this Agreement by all the
parties. All members need not sign.the same copy. The resolution and
signed Agreement shall be filed with the City Manager of the City of
Burnsville, who shall notify all members in writing of its effective
date and set a date and place for the Board's first meeting. Prior to
the effective date of .this Agreement, any signatory may rescind their
approval.
IN WITNESS WHEREOF, the undersigned government units, by action
of their governing bodies, have caused this Agreement to be executed
in accordance with the authority of Minnesota Statute §471.59.
Approved by the City Council CITY OF LAKEVILLE
. 1989. BY:
Approved by the City Council
. 1989.
Approved by the City Council
. 1989.
-10-
67
Attest
CITY OF BURNSVILLE
BY:
Attest
CITY OF EAGAN
BY:
Attest
Approved by the City Council
, 1989.
CITY OF SAVAGE
BY:
Attest
Approved by the City Council CITY OF APPLE VALLEY
1989. BY:
Attest
Approved by the City Council
, 1989.
Approved by the City Council
, 1989.
Approved by the Board of
Commissioners
, 1989
CITY OF BLOOMINGTON
BY:
Attest
CITY OF RICHFIELD
BY:
Attest
COUNTY OF DAKOTA
BY:
Attest
Qi)
HONORABLE MAYOR & CITY COUNCILMEMBERS.
SPECIAL NOTE:
Re: Carriage Bills Golf Course, Item A, Old Business
The City staff had hoped that by this time, agreement would have
been reached with Bill Smith of Carriage Hills. Unfortunately, as
of today, agreement is still not at hand. If a satisfactory
solution is not reached by tomorrow evening's Council meeting,
staff will request a continuance to the May 15 meeting. Residents
will be appropriately notified.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 1p 1989
SUBJECT: INFORMATIVE/ADDITIONAL
BOARD OF REVIEW MEETING
Enclosed on page is a copy of a memo from Director of
Finance/City Clerk Va Overbeke that provides additional information
on the upcoming Board of Review meeting that is scheduled for next
Tuesday, May 9, at 6:30 p.m. at John Metcalf Junior High.
LEAGUE OF MINNESOTA CITIES CONFERENCE
Enclosed on pageshrough Vz is a copy of the program
schedule for the A 1 LMC Conference to be held in Minneapolis
at the Hyatt Regency Hotel beginning Tuesday, June 6. If any
member of the City Council would like to register for the
conference, please let me know at the meeting on Tuesday.
LIGHT RAIL TRANSIT PAMPHLET
® Enclosed for your review is a copy of the Light Rail Transit
pamphlet that was mailed to all City managers throughout the seven
county metropolitan area.
0
/S/ Thomas L. Hedges
City Administrator
MEMO TO: CITY ADMINISTRATOR HEDGES 1
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE ® .l
DATE: APRIL 21, 1989
SUBJECT: BOARD OF REVIEW MEETING
Per your request and upon review with Mayor Ellison, the location
for the Board of Review has been changed to John Metcalf Junior
High at 2250 Diffley Road. The time and date remain 6:30 p.m. and
May 9 as previously scheduled.
A combination of floor seating and bleachers will accommodate 300
to 400 citizens much better than we could at the municipal center
or any other available location.
St. John Neumann has a church function scheduled for that date and
is not available. All four 196 elementaries are also scheduled and
have limited seating capacity anyway.
I have requested that Dakota County data processing send mailing
labels to me for the mobile home notices that were mailed
previously. The City will then send notification to them that the
location is changed.
With the changes in location, there will be some additional costs
incurred, as some janitorial service will be billed to the City.
I believe that the cost will be minimal however, and the improved
benefit in public relations will more than offset the dollars
expended. I believe the larger location will also offset the lack
of a central site.
While the County notices this meeting, every effort should be made
to get the word to the citizens. I don't imagine we need to
encourage them to attend, but if they are going to, we want to have
them at the correct location.
Finan&¢ Director/City Clerk
EJO/vmd
cc Front Counter
Karen Finnegan
76
is
•
u
Program Schedule
All conference events are in the Minneapolis Hyatt Regency Hotel unless indicated.
Tuesday, June 6
LMC Board of Directors Meeting
1:30 - 4:00 p.m.
LMC Conference Planning Committee
Meeting
4:00 - 5:00 p.m.
Special Kickoff
6:30 - 10:30 p.m.
"A Hot Time Downtown Tonight"
The City of Minneapolis is making arrangements at
various restaurants and clubs for a special discounted dinner
and entertainment package for conference attendees. (See
Family and Special. Activities Program for details.)
Wednesday, June 7
Exhibits Open
8:00 a.m. - 5:30 p.m.
Welcome/Opening Session
9:00 - 10:15 a.m.
"Discovering the Future of Minnesota Cities"
A panel of three futurists look ahead to the next decade.
• Earl Joseph, President, Anticipatory Sciences
Incorporated
• Arthur Harkins, Director, Graduate Concentration in
Anticipatory Anthropology and Education, University of
Minnesota
• Li Rauk Broberg, President, Greenfield Associates;
Director, Office of Emerging Issues, U.S. WesUNorth-
westem Bell
April 1989
Break
10:15 - 10:30 a.m.
Nominating Committee
10:30 a.m. - 3:00 p.m.
Concurrent Sessions I
(Choose one)
10:30 - 11:45 a.m.
LEADERSHIP FOR THE FUTURE
Roles/Commtmication—Council, Commissions,
Staff
(Sponsored by Minnesota Women in City Government)
This session will provide an overview and case studies
from small, medium, and large cities.
• Purpose of communications
• Role of various parties
• Types of communications
• Appropriate use of communication type in each
relationship
• Public communication
• Long-term effects of good communication
MANAGING THE EMPLOYEE OF THE FUTURE
Comp Worth—How to Maintain Job Evaluation
and Job Salary Programs
• Overview of pay equity law
• Update on the 1989 session (current legal guidelines)
• Aggregate information on 1) process Minnesota cities
have used; 2) impact of pay equity on municipal finances,
and 3) law's success in achieving pay equity for female -
dominated jobs
• Case studies from small, medium, and large cities will
address success in implementing pay plan, the next step
in the process and how compensation fits in
77
CHALLENGE FOR TODAY AND TOMORROW
Truth in Taxation
• Methods for complying with the law
• How to complete the budget earlier and project expenses
for the coming year
• How to plan ahead for future years in figuring personnel
costs (salary negotiations, union contracts, benefits)
• How to prepare for emergencies and necessary expendi-
tures occurring between the completion date of proposed
budget and the final le%y certification date
• Legislative changes in the 1989 session
• Impact on cities—cost
• How counties are going to calculate and comply
LMC LEGISLATIVE TRACK
Development Policy Committee
Content depends on the outcome of the 1989 session.
Exhibitors' Lunch
11:45 a.m. - 1:15 p.m.
General Session
1:15 - 2:15 p.m.
A national news correspondent will be the general session
speaker. See detailed information in the May issue of
Minnesota Cities.
Concurrent Sessions II
(Choose one)
2:30 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Ethics in City Government
• What's currently in place: adopting a code; issues (includ-
ing controversies) to work through; review of a city -
adopted code
• The new model—MAUMA/MAMA Ethics Project: why
they undertook the project; process involved; and out-
come—publication outlining a model municipal code of
ethics
• 1989 legislation
MANAGING THE EMPLOYEE OF THE FUTURE
Overview of Employee BeneSt Trends
• Commonalities in health benefits
• Other types of benefits
• Regulations
• Costs
10 /
CHALLENGES FOR TODAY AND TOMORROW
Compensating, Communities for Hosting Regional
Facilities
• Overview of the problem
• Compensation alternatives/possible trade-offs
• Case studies featuring different types of facilities such as
parks, incinerators, mass burning sites, and correctional
facilities
LMC LEGISLATIVE TRACK
General Legislation Policy Committee
Content depends on the outcome of the 1989 session.
Break
3:30 - 3:40 p.m.
Concurrent Sessions III
(Choose one)
3:40 - 4:40 p.m.
LEADERSHIP FOR THE FUTURE
City Management: Past, Present, and Future
(Sponsored by Minnesota City Management Association)
• Past: brief background of city management profession;
and description of "old line" city manager
• Present: role of city manager and relationship with city
council
• Future: managing challenges; changing resources and
technology; and changing relationships with other govern-
ment units
MANAGING THE EMPLOYEE OF THE FUTURE
Employee BeneSts—Case Studies
• Flex plans
• Cafeteria plans
• Retirees
CHALLENGES FOR TODAY AND TOMORROW
Tax Increment Financing: Uses and Abuses
• Accomplishments to date through tax increment financing
• Problems encountered in the past—various perspectives
• Legislative and practical actions addressing these
concerns
htinnesota Cities
Ll
•
A
LMC LEGISLATIVE TRACK
Election Policy Committee
Content depends on the outcome of the 1989 session.
"Wine Down"
Reception in exhibit area
4:40 p.m. - 5:30 p.m.
City Night Renaissance Festival
Nicollet Island
6:30 p.m.
Thursday, June 8
• Exhibits open
8:00 a.m. - 4:00 p.m.
(Coffee available in exhibit area)
r�
U
Concurrent Sessions IV
(Choose one)
9:00 - 10:30 a.m.
LEADERSHIP FOR THE FUTURE
Strategic or Long -Range Planning
• Case studies illustrating short-term and long-term
strategies
• Pitfalls and ways to avoid them
• Results: what really happens once the plan is
implemented
MANAGING THE EMPLOYEE OF THE FUTURE
Sexual and Racial Harassment
• What constitutes harassment—pervasiveness; legal prec-
edents and city liability
• Preventing harassment—internal methods to eliminate or
decrease harassment guidelines; corrective action
April 1989
CHALLENGES FOR TODAY AND TOMORROW
Solid Waste. Management
• Overview of issues
• Governor's task force findings
• Legislative results
• Elements of effective programs
• Examples of successful city programs
LMC LEGISLATIVE TRACK
Revenue Sources Policy Committee
Content depends on the outcome of the 1989 session.
[am."
10:30 - 10:45 a.m.
Concurrent Sessions V
(Choose one)
10:45 a.m. - 12:15 p.m.
LEADERSHIP FOR THE FUTURE
Collaborative Planning and Partnerships
• Role, definition, purpose
• Elements of collaborative effort, i.e. need and timing,
leadership, empowerment, etc.
• Examples of efforts
• Benefits
MANAGING THE EMPLOYEE OF THE FUTURE
Changing Values and Employee Motivation
• Different forces for workers of different ages
• How to counter employee dissatisfaction
• Informal, feedback to build satisfaction
• Performance planning
• Employee recognition programs
• Quality circles
MANAGING THE EMPLOYEE OF THE FUTURE
What Cities Need to Know About Section 89
• Purpose and intent of the law
• Guidelines
• Summary of.requirements
• Benefit plans that must comply
• Where cities are now
• What apes need to know in the future
11
CHALLENGES FOR TODAY AND TOMORROW
Providing Police Protection for Small Cities
• Options to consider: city helping another city; county
providing services and sheriff; consortium; and Police
Officers Standards and Training (POST) Board
• Key factors to consider before choosing: how much
protection is necessary; budget constraints; liabilities;
supervision; and licensing
Mayors' Association/Mini-Conference
Luncheon
12:30 - 2:00 p.m.
Terry Goddard, President, National League of Cities;
Mayor, Phoenix, Arizona
Concurrent Sessions VI
(Choose one)
2:15 - 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Taking Leadership to Avoid LiabXty (LMCIT)
• News from LMC1T
• Recent and perspective changes in rates, services, cov-
erages, and di%idends
• Parks and playgrounds loss control methods—how to
inspect, what to look for, records to keep, preventative
measures
MANAGING THE EMPLOYEE OF THE FUTURE
Employee Discipline and Termination
• Legal considerations
• Alternatives to dismissal
• Employee rights
• Procedural aspects
• Relationship with union/business agents
CHALLENGES FOR TODAY AND TOMORROW
Financial Health for Small Cities
• A look at the future economy
• Survival issues: dealing with a lower tax base; competing
with larger cities; and lowering;costs for service
• Expanding sources of revenue; tax receipts, user fees,
grants, interest and investment income; and improving
management of financial resources
10
LMC LEGISLATNE TRACK
Land Use, Energy, Environment, and
Transportation Policy Committee
Content depends on the outcome of the 1989 session.
League Annual Meeting
3:45 - 5:00 p.m.
LMC Reception and Banquet
6:30 - 10:00 p.m.
Friday, June 9
Beverage and rolls
8:30 - 9:15 a.m.
Finale General Session
9:30 - 11:00 a.m.
"Me& ng the Challenge of Pubbc Service"
Bruce Laingen, Executive Director, National Commis-
sion on Public Senice M
12 Minnesota Cities
0f
11
E
•
r1
L_ J
Family and special activities program
Tuesday, June 6 - Welcome to
Minneapolis
"A Hot Time Downtown Tonight"
6:30-10:30 p.m.
Minneapolis has become known nationally for its cultural
and entertainment events. In addition to professional sports
and theater, it is also home to comedy clubs, cabarets, and
other night spots.
For opening night, the city has made special arrange-
ments with a number of clubs so that everyone can have a
"Hot Time Downtown Tonight."
The Fine Line Music Club is booking a special band for
the evening and an entertainment package featuring the
clubs and restaurants of Riverplace is in the planning stages.
Admission fees have been waived for conference attendees.
We'll add additional clubs and restaurants before June, and
send specific information to all who register for the
conference.
Throughout the conference, anyone who wishes can drop
by either Juke Boa Saturday Night or the Pacific Club (in
the renovated Lumber Exchange) without admission
charge—just show your conference badge.
Wednesday, June 7 - Host City Night
"An Evening on Nicollet Island"
6:30.9:30 p.m.
For this evening, city officials will be transported back in
time to the 1500s, courtesy of the Renaissance Festival.
Present will be many of the acts, musicians, jugglers,
"village" players and "royalty" from the Renaissance
Festival which over 250,000 people enjoy annually in
Shakopee. The evening will include the acts from the
festival, interact with the players, and the foods of the
festival.
The site will be the restored paviWon on lower Nicollet
Island. This site is a part of the Central Riverfront Regional
Park in the heart of the city. In addition to the Renaissance
Festival, people will be able to stroll across a restored
century -old bridge to the shops and entertainment of
Riverplace and St. Anthony Main.
April 1989
Family and special activities
programs registration form
Reservations for Sculpture Garden/Walker Art Center,
June 7
Number
Reservations for Metrodome Tour, June 7
Number
@ 2 pm
@3pm
@4pm
Reservations for "Shopping" Tour, June 8
Number
Reservations for Convention Center Tour, June 8
Number
@1pm
@ 2 pm
@3pm
@4pm
Reservations for Anson Northrup Riverboat Tour,
June 9
Number
@ $7.50 / adults =
@ $6.50 / seniors =
@ $5.00 / children =
Total enclosed
Name(s):
Address:
City:
Daytime telephone #: a.c.
Phone (612) 348-6534 for more information. Please
send reservation form and payment to:
William Barnhart
325M City Hall
350 South 5th Street
Minneapolis, MN 55415
Deadline is May 5, 1989. Make checks payable to: City
of Minneapolis.
13
Wednesday, June 7 and Thursday,
June 8
Jogging, with the Council
7:00.7:45 a.m.
Minneapolis is famous for its park system. The Hyatt
Regency Hotel is located in Loring Park with connections
to the Guthrie/Walker area and the chain of lakes.
Each morning at 7:00 a.m., a member of the Minneapolis
City Council (Steve Cramer and Joan Nierrec) will lead a
group of joggers. There will be a short course and a long
course.
Wednesday, June 7
Sculpture Gardens/Walker Art Center
9:00-12:00 noon
The Minneapolis Park and Recreation Board opened the
Sculpture Gardens in the fall of 1988 and they have become
a leading tourist attraction. The gardens are located across
the roadway from Loring Park in the same area as the
Waller Art Center and the Guthrie Theater.
The park board will host a reception in the Sulpture
Gardens after which tours of the Waller Art Center will be
available.
Transportation will be available from the hotel, but for
those walking a "guide'' will lead the walk through Loring
Park and over the Irene Hixon Whitney Pedestrian Bridge
(distance about six city blocks).
Fees have been waived at the Walker Art Center, but
pre -registration is needed for tours.
Wednesday, June 7
Hubert H. Humphrey Metrodome
2:004:00 p.m.
The Hubert H. Humphrey Metrodome is the home of
the Minnesota Twins, and the Minnesota Vikings, the
University of Minnesota Golden Gophers football team and
was the site of the 1987 World Series. This tour in addition
to the areas which are normally accessible, will include the
playing field, the press box, a private box, and the Gophers
football locker room.
Transportation will be available from the hotel. The tour
is one hour in length. Although the Metrodome has waived
fees, pre -registration is necessary for specific time slots.
NOTE: The tour involves climbing stairs for which there
is no alternative.
14
Thursday, June 8
"Shopping" Tour of Downtown Minneapolis
9:00.12:00 noon
Downtown Minneapolis is fifth in the nation in terns of
retail sales for a downtown. The Nicollet Mall is the main
shopping street in downtown and is the home of Dayton's,
the Conservatory, and City Center with Carson Pirie Scott
and numerous other shops. In August, Saks Fifth Avenue
with 60 shops and a Gavudae Common will open.
The downtown council will host this "tour." It will begin
in the yet unopened Gaviidae Common; proceed through
City Center, Dayton's, and the Conservatory; and end up
at the just opened Ralph Lauren Polo Shop. Those who
wish can then tour the Timberwolves arena (just three
blocks away) which is under construction.
Although there is no fee, pre -registration is requested.
Thursday, June 8
Minneapolis Convention Center
1:004:00 p.m.
The Minneapolis Convention Center is the largest single
public works building in Minnesota history. It is also a
project which will be of benefit to the entire state. Phase I
will open only days before the LMC Conference.
This tour, about 45 minutes in length, will go through
both the open phase 1 and phases Il and III which are under
construction. The center is within walking distance of the
hotel Cess than two blocks).
Although there is no fee, pre -registration is required.
Friday, June 9
Anson Northrop Riverboat Tour
9:30-12:O0noon
The Central Riverfront is the birthplace of Minneapolis.
A new excursion boat, the Anson Northrup, makes it
possible to view this area on a 90 -minute narrated ride.
The ride leaves from Boom Island and goes under the new
Hennepin Avenue Bridge, past the Mill District, through
the St. Anthony Lock, under the James J. Hill Stone Arch
Bridge, and down the lower gorge to the Ford Dam.
Transportation will be available.
Cost: Adults $7.50, Seniors $6.50, Children $5.00.
Minnesota Cities
•
•
MEMO TO: HONORABLE MAYOR AND CITY COQNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: NAY 11 1989
SUBJECT: INFORMATIVE/ADDITIONAL INFORMATION
BOARD OF REVIEW MEETING
Enclosed on page is a copy of a memo from Director of
Finance/City Clerk Va Overbeke that provides additional information
on the upcoming Board of Review meeting that is scheduled for next
Tuesday., May 9, at 6:30 p.m.. at John Metcalf Junior High.
LEAGUE OF MINNESOTA CITIES CONFERENCE
Enclosed on pages through 9?z is a copy of the program
schedule for the Az -17 LMC Conference to be held in Minneapolis
at the Hyatt Regency Hotel beginning Tuesday, June 6. If any
member of the City Council would like to register for the
conference, please let me know at the meeting on Tuesday.
LIGHT RAIL TRANSIT PAMPHLET
Enclosed for your review is a copy of the Light Rail Transit
pamphlet that was mailed to all City managers throughout the seven
county metropolitan area.
/S/ Thomas L. Hedges
City Administrator
7�
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: APRIL 21, 1989
SUBJECT: BOARD OF REVIEW MEETING
Per your request and upon review with Mayor Ellison, the location
for the Board of Review has been changed to John Metcalf Junior
High at 2250 Diffley Road. The time and date remain 6:30 p.m. and
May 9 as previously scheduled.
A combination of floor seating and bleachers will accommodate 300
to 400 citizens much better than we could at the municipal center
or any other available location.
St. John Neumann has a church function scheduled for that date and
is not available. All four 196 elementaries are also scheduled and
have limited seating capacity anyway.
I have requested that Dakota County data processing send mailing
labels to me for the mobile home notices that were mailed
previously. The City will then send notification to them that the
location is changed.
With the changes in location, there will be some additional costs
incurred, as some janitorial service will be billed to the City.
I believe that the cost will be minimal however, and the improved
benefit in public relations will more than offset the dollars
expended. I believe the larger location will also offset the lack
of a central site.
While the County notices this meeting, every effort should be made
to get the word to the citizens. I don't imagine we need to
encourage them to attend, but if they are going to, we want to have
them at the correct location.
Finan Director/City Clerk
EJO/vmd
cc Front Counter
Karen Finnegan
7�
Program Schedule
All conference events are in the Minneapolis Hyatt Regency Hotel unless indicated.
Tuesday, June 6
LMC Board of Directors Meeting
1:30 - 4:00 p.m.
LMC Conference Planning Committee
Meeting
4:00 - 5:00 p.m.
Special Kickoff
6:30. 10:30 p.m.
"A Hot Time Downtown Tonight"
The City of Minneapolis is making arrangements at
various restaurants and clubs for a special discounted dinner
and entertainment package for conference attendees. (See
Family and Special Activities Program for details.)
Wednesday, June 7
Exhibits Open
8:00 a.m. - 5:30 p.m.
Welcome/Opening Session
9:00 - 10:15 a.m.
"Discovering the Future of Minnesota Cities"
A panel of three futurists look ahead to the next decade.
• Earl Joseph, President, Anticipatory Sciences
Incorporated
• Arthur Harkins, Director, Graduate Concentration in
Anticipatory Anthropology and Education, University of
Minnesota
• Li Rauk Broberg, President, Greenfield Associates;
Director, Office of Emerging Issues, U.S. West/North-
western Bell
April 1989
10:15 - 10:30 a.m.
Nominating Committee
10:30 a.m. - 3:00 p.m.
Concurrent Sessions I
(Choose one)
10:30 - 11:45 a.m.
LEADERSHIP FOR THE FUTURE
Roles/Communication—Council, Commissions,
Staff
(Sponsored by Minnesota Women in City Government)
This session will provide an overview and case studies
from small, medium, and large cities.
• Purpose of communications
• Role of various parties
• Types of communications
• Appropriate use of communication type in each
relationship
• Public communication
• Long-term effects of good communication
MANAGING THE EMPLOYEE OF THE FUTURE
Comp Worth—How to Maintain job Evaluation
and Job Salary Programs
• Overview of pay equity law
• Update on the 1989 session (current legal guidelines)
• Aggregate information on 1) process Minnesota cities
have used, 2) impact of pay equity on municipal finances,
and 3) law's success in achieving pay equity for female -
dominated jobs
• Case studies from small, medium, and large cities will
address success in implementing pay plan, the next step
in the process and how compensation fits in
77
CHALLENGE FOR TODAY AND TOMORROW
Truth in Taxation
• Methods for complying with the law
• How to complete the budget earlier and project expenses
for the coming year
• How to plan ahead for future years in figuring personnel
costs (salary negotiations, union contracts, benefits)
• How to prepare for emergencies -and necessary expendi-
tures occurring between the completion date of proposed
budget and the final levy certification date
• Legislative changes in the 1989 session
• Impact on cities—cost
• How counties are going to calculate and comply
LMC LEGISLATNE TRACK
Development PoGcv Committee
Content depends on the outcome of the 1989 session.
Exhibitors' Lunch
11:45 a.m. - 1:15 p.m.
General Session
1:15 - 2:15 p.m.
A national news correspondent will be the general session
speaker. See detailed information in the May issue of
Minnesota Cities.
Concurrent Sessions II
(Choose one)
2:30 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Ethics in City Government
• What's currently in place: adopting a code; issues (includ-
ing controversies) to work through; review of a city -
adopted code
• The new model—MAUMA/MAMA Ethics Project: why
they undertook the project; process involved; and out-
come—publication outlining a model municipal code of
ethics
• 1989 legislation
MANAGING THE EMPLOYEE OF THE FUTURE
Overview of Employee Benefit Trends
• Commonalities in health benefits
• Other types of benefits
• Regulations
• Costs �J
CHALLENGES FOR TODAY AND TOMORROW
Compensating Communities for Hosting Regional
Facilities
• Overview of the problem
• Compensation alternatives/possible trade-offs
• Case studies featuring different types of facilities such as
parks, incinerators, mass burning sites, and correctional
facilities
LMC LEGISLATIVE TRACK
General Legislation Policy Committee
Content depends on the outcome of the 1989 session.
Break
3:30 - 3:40 p.m.
Concurrent Sessions III
(Choose one)
3:40 - 4:40 p.m.
LEADERSHIP FOR THE FUTURE
City Management: Past, Present, and Future
(Sponsored by Minnesota City Management Association)
• Past: brief background of city management profession;
and description of "old line" city manager
• Present: role of city manager and relationship with city
council
• Future: managing challenges; changing resources and
technology; and changing relationships with other govern-
ment units
MANAGING THE EMPLOYEE OF THE FUTURE
Employee Benefits—Case Studies
• Flex plans
• Cafeteria plans
• Retirees
CHALLENGES FOR TODAY AND TOMORROW
Tax Increment Financing: Uses and Abuses
• Accomplishments to date through tax increment financing
• Problems encountered in the past—various perspectives
• Legislative and practical actions addressing these
concerns
10
Minnesota Cities
LMC LEGISLATIVE TRACK
Election Poky Committee
Content depends on the outcome of the 1989 session
"Wine Down"
Reception in exhibit area
4:40 p.m. - 5:30 p.m.
City Night Renaissance Festival
Nicollet Island
6:30 p.m.
Thursday, June 8
Exhibits open
8:00 a.m. - 4:00 p.m.
(Coffee available in exhibit area)
Concurrent Sessions N
(Choose one)
9:00. 10:30 a.m.
LEADERSHIP FOR THE FUTURE
Strategic or Long -Range Planning
• Case studies illustrating short-term and long-term
strategies
• Pitfalls and ways to avoid them
• Results: what really happens once the plan is
implemented
MANAGING THE EMPLOYEE OF THE FUTURE
Sexual and Racial Harassment
• What constitutes harassment—pervasiveness; legal prec-
edents and city liability
• Preventing harassment—internal methods to eliminate or
decrease harassment, guidelines; corrective action
April 1989
CHALLENGES FOR TODAY AND TOMORROW
Sobd Waste Management
• Overview of issues
• Governor's task force findings
• Legislative results
• Elements of effective programs
• Examples of successful city programs
LMC LEGISLATIVE TRACK
Revenue Sources Policy Committee
Content depends on the outcome of the 1989 session.
10:30 - 10:45 a.m.
Concurrent Sessions V
(Choose one)
10:45 a.m. - 12:15 p.m.
LEADERSHIP FOR THE FUTURE
Collaborative Planning and Partnerships
• Role, definition, purpose
• Elements of collaborative effort, i.e. need and timing,
leadership, empowerment, etc.
• Examples of efforts
• Benefits
MANAGING THE EMPLOYEE OF THE FUTURE
Changing Values and Employee Motivation
• Different forces for workers of different ages
• How to counter employee dissatisfaction
• Informal feedback to build satisfaction
• Performance planning
• Employee recognition programs
• Quality circles
MANAGING THE EMPLOYEE OF THE FUTURE
What Cities Need to Know About Section 89
• Purpose and intent of the law
• Guidelines
• Summary of requirements
• Benefit plans that must comply
• Where cities are now
• What cities need to know in the future
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CHALLENGES FOR TODAY AND TOMORROW
Providing Police Protection for Small Cities
• Options to consider: city helping another city: county
providing services and sheriff; consortium; and Police
Officers Standards and Training (POST) Board
• Key factors to consider before choosing: how much
protection is necessary; budget constraints; liabilities;
supervision; and licensing'
Mayors' Association./Mini-Conference
Luncheon
12:30 - 2:00 p.m.
Terry Goddard, President, National League of Cities;
Mayor, Phoenix, Arizona
Concurrent Sessions VI
(Choose one)
2:15 - 3:30 p.m.
LEADERSHIP FOR THE FUTURE
Taldng Leadership to Avoid Liability (LMCIT)
• News from LMCIT
• Recent and perspective changes in rates, services, cov-
erages, and dividends
• Parks and playgrounds loss control methods—how to
inspect, what to look for, records to keep, preventative
measures
MANAGINGTHE EMPLOYEE OF THE FUTURE
Employee Discipline and Termination
• Legal considerations
• Alternatives to dismissal
• Employee rights
• Procedural aspects
• Relationship with unionfbusiness agents
CHALLENGES FOR TODAY AND TOMORROW
Financial Health for Small Cities
• A look at the future economy
• Survival issues: dealing with a lower tax base; competing
with larger cities; and lowering costs for service
• Expanding sources of revenue; tax receipts, user fees,
grants, interest and investment income; and improving
management of financial resources
1
LMC LEGISLATWE TRACK
Land Use, Energy, Environment, and
Transportation Policy Committee
Content depends on the outcome of the 1989 session.
League Annual Meeting
3:45 - 5:00 p.m.
LMC Reception and Banquet
6:30 - 10:00 p.m.
Friday, June 9
Beverage and rolls
8:30 - 9:15 a.m.
Finale General Session
9:30 - 11:00 a.m.
"Meeting the Challenge of Public Service
Bruce Laingen, Executive Director, National Commis-
sion on Public Service ■
12 Minnesota Cities
Family and special activities program
Tuesday, June 6 - Welcome to
Minneapolis
"A Hot Time Downtown Tonight"
6:30-10:30 p.m.
Minneapolis has become known nationally for its cultural
and entertainment events. In addition to professional sports
and theater, it is also home to comedy clubs, cabarets, and
other night spots.
For opening night, the city has made special arrange-
ments with a number of clubs so that everyone can have a
"Hot Time Downtown Tonight."
The Fine Line Music Club is booking a special band for
the evening and an entertainment package featuring the
clubs and restaurants of Riverplace is in the planning stages.
Admission fees have been waived for conference attendees.
We'll add additional clubs and restaurants before June, and
send specific information to all who register for the
conference.
Throughout the conference, anyone who wishes can drop
by either Juke Box Saturday Night or the Pacific Club (in
the renovated Lumber Exchange) without admission
charge—just show your conference badge.
Wednesday, June 7 - Host City Night
"An Evening on Nicollet Island"
6:30-9:30 p.m.
For this evening, city officials will be transported back in
time to.the 1500s, courtesy of the Renaissance Festival.
Present will be many of the acts, musicians, jugglers,
"village" plavers and "royalty" from the Renaissance
Festival which over 250,000 people enjoy annually in
Shakopee. The evening will include the acts from the
festival, interact with the players, and the foods of the
festival.
The site will be the restored pavillion on lower Nicollet
Island. This site is a part of the Central Riverfront Regional
Park in the heart of the city. In addition to the Renaissance
Festival, people will be able to stroll across a restored
century -old bridge to the shops and entertainment of
Riverplace and St. Anthony Main.
$f
Family and special activities
programs registration form
Reservations for Sculpture Garden/Walker Art Center,
June 7
Number
Reservations for Metrodome Tour, June 7
Number
@ 2 pm
@3pm
@4pm
Reservations for "Shopping" Tour, June 8
Number
Reservations for Convention Center Tour, June 8
Number
@Ipm
@ 2 pm
@3pm
@4pm
Reservations for Anson Northrup Riverboat Tour,
June 9
Number
@ $7.50 / adults =
@ $6.50 / seniors =
@ $5.00 / children =
Total enclosed
Name(s):
Address:
Daytime telephone a; a.c
Phone (612) 348-6534 for more information. Please
send reservation form and payment to:
William Barnhart
325M City Hall
350 South 5th Street
Minneapolis, MN 55415
Deadline is May 5, 1989. Make checks payable to: City
of Minneapolis.
A_.l iaoo 11
Wednesday, June 7 and Thursday,
June 8
Jogging with the Council
7:00.7:45 a.m.
Minneapolis is famous for its park system. The Hyatt
Regency Hotel is located in Loring Park with connections
to the Guthrie/Walker area and the chain of lakes.
Each morning at 7:00 a.m., a member of the Minneapolis
City Council (Steve Cramer and Joan Niemiec) will lead a
group of joggers. There will be a short course and a long
course.
Wednesday, June 7
Sculpture GardensAValker Art Center
9:00-12:00 noon
The Minneapolis Park and Recreation Board opened the
Sculpture Gardens in the fall of 1988 and they have become
a leading tourist attraction. The gardens are located across
the roadway from Loring Park in the same area as the
Walker Art Center and the Guthrie Theater.
The park board will host a reception in the Sulpture
Gardens after which tours of the Walker Art Center will be
available.
Transportation will be available from the hotel, but for
those walking a "guide" will lead the walk through Loring
Park and over the Irene Hixon Whiney Pedestrian Bridge
(distance about six city blocks).
Fees have been waived at the Waller Art Center, but
pre -registration is needed for tours..
Wednesday, June 7
Hubert H. Humphrey Metrodome
2:004:00 p.m.
The Hubert H. Humphrey Metrodome is the home of
the Minnesota Twins, and the Minnesota Vikings, the
University of Minnesota Golden Gophers football team and
was the site of the 1987 World Series. This tour in addition
to the areas which are normally accessible, will include the
playing field, the press box, a private box, and the Gophers
football locker room.
Transportation will be available from the hotel. The tour
is one hour in length. Although the Metrodome has waived
fees, pre -registration is necessary for specific time slots.
NOTE: The tour involves climbing stairs for which there
is no alternative.
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Thursday, June 8
"Shopping" Tour of Downtown Minneapolis
9:00.12:00 noon
Downtown Minneapolis is fifth in the nation in terms of
retail sales for a downtown. The Nicollet Mall is the main
shopping street in downtown and is the home of Dayton's,
the Conservatory, and City Center with Carson Pirie Scott
and numerous other shops. In August, Saks Fifth Avenue
with 60 shops and a Gavudae Common will open.
The downtown council will host this "tour." It will begin
in the yet unopened Gaviidae Common; proceed through
Citv Center, Dayton's, and the Conservatory; and end up
at the just opened Ralph Lauren Polo Shop. Those who
wish can then tour the Timberwolves arena (just three
blocks away) which is under construction.
Although there is no fee, pre -registration is requested.
Thursday, June 8
Minneapolis Convention Center
1:004:00 p.m.
The Minneapolis Convention Center is the largest single
public works building in Minnesota history. It is also a
project which will be of benefit to the entire state. Phase 1
will open only days before the LMC Conference.
This tour, about 45 minutes in length, will go through
both the open phase I and phases II and III which are under
construction. The center is within walking distance of the
hotel (less than two blocks).
Although there is no fee, pre -registration is required.
Friday, June 9
Anson.Northrop Riverboat Tour
9:30.12:00 noon
The Central Riverfront is the birthplace of Minneapolis.
A new excursion boat, the Anson Northrup, makes it
possible to view this area on a 90 -minute narrated ride.
The ride leaves from Boom Island and goes under the new
Hennepin Avenue Bridge, past the Mill District, through
the St. Anthony Lock, under the James J. Hill Stone Arch'
Bridge, and down the lower gorge to the Ford Dam.
Transportation will be available.
Cost: Adults $7.50, Seniors $6.50, Children $5.00.
IN
Minnesota Cities
