No preview available
 /
     
06/06/1989 - City Council RegularEm"n REGULAR MEETING EAGAN CITY COUNCIL Et.GAA, MINNESOTA I. 6:30 - ROLL CALL b PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA 6 APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) MUNICIPAL CENTER BUILDING JUNE 6, 1989 6:30 P.M. IV. 6:55 - CONSENT AGENDA,(PINK) 7' A. PERSONNEL Items 101(o B. LICENSES, Plumbers PV C. LICENSE, Cigarettes/Gateway �oods for Brooks Superette, 3390 Coachman Road V D. LICENSE, Refuse/Recycling Hauler/Ken Oehrlein Sanitation I E. LICENSE, Temporary Gambling/Valley Viewers 4-H Club During 4th of July P' Celebration, June 30 -July 4, 198% F. STREET NAME CHANGE from Circulation Drive to Plaza Drive in Galaxie Cliff Plaza DIG. WAIVER OF PLAT, Duplex Lot Split/James and Alyce Benson, Lot 3, Block 3, Chas Mar 1st Addition O (y H. AMENDMENT, Contract between City of Eagan and Recycle Minnesota Resources (Recycling Redemption Center) I. AGREEMENT, Cedarvale/City of Eagan MTC Park and Ride Site e -1 p J�,J. FINAL PLAT, Cutters Ridge 3rd Addition 11 n IC. FINAL PLP -T, Eagan Center Third Addition �qqL FINAL PLAT, Rasmussen Collge Campus yl M. RECEIVE BIDS/.?ward Contract, Monthly Building Cleaning and Maintenance Services N. RECEIVE BIDS/Award Contract, Emergency Stand-by Generator Z 0. REQUEST to Discontinue Participation in Minnesota Police Recruitment 4ystem .. P. CONTRIBUTION, Eagan 4th of July Celebration Q. PROJECT 564, Receive Report/Order Public Hearing (Rahncliff 2nd Addition - Streets and Utilities) Cj,,jR. PROJECT 569, Receive Report/Order Public Hearing (Armstrong Business Center - P Utilities) S. CONTRACT 89-15, Approve Plans/Authorize Advertisement for Bids (Armstrong •'- p Business Center -Utilities) 7z• T. PROJECT 566, Receive Report/Order Public Hearing (Coventry Pass - Trunk. 9 Utilities) 7' U. PROJECT 567, Receive Report/Order Public Hearing (Effress Addition - Stolm PSewer) yq V. PROJECT 572, Authorize Feasibility Report (Lexington Way - Street Reconstruction) ?�O W. PROJECT 571, Receive Petition/Order Feasibility Report (Cray Addition - Trunk Storm Sewer) p 3 X. VACATE Utility Easements, Receive Petition/Order Public Hearing (Kingswood 1st 1 Addition) P3�bY. CONTRACT 89-14, Receive Bids/Award Contract (Water Treatment Plant - Dehumidification) P. 3� Z. VEHICLE #140, Receive'Bids/Authorize Purchase (Skid Steer Loader) 3 S Al. VEHICLE #134, Receive Bids/Authorize Purchase (Pavement Grinder) IS B1. CONTRACT 88-24, Approve Change Order #2 (Lexington Reservoir) ' 3c1C1. PROJECT 543R, Revise Pending Assessment Roll (Skyline Drive 6 Sibley Hills Drive - Streets and Utilities) tko D1. FINAL PLAT Kingswood 2nd Addition �k'Z,El. PROJECT 524, Resolution Restricting Parking/Johnny Cake Ridge Road V. 7:00 - PUBLIC HEARINGS (SALMON) A. VACATE Public Right -of -Way (Kingswood Road and Coronation Drive) 4 B. PROJECT 520, Final Assessment Hearing (Manor Lake - Trunk Utilities) C. PROJECT 561 (Sterns Addition - Streets) 4D. AGREEMENT to Consider City of Eagan Opt -Out to MTC Bus Service VI. OLD BUSINESS (ORCHID) �`ADNR PROPOSAL for Minnesota Valley Deer Population Control, 1989-1990 O B.. SPECIAL PERMIT for Northern Natural Gas Company to Construct a Steel Frame A Building Over an Existing Meter and Regulator Facility, Located on Outlot A, Fairway Hills 1st Addition • �ci C. CONDITIONAL USE PERMIT, Naegele Outdoor Advertising, Inc., to Allow a 40 Foot l Tall, V -Shaped Billboard Advertising Sign on Lot 2, Block 1, S & W INdustrial P' Acres (Will be continued to June 20, 1989, Meeting) VIi. NEW BUSINESS (GRAY) �5/1'A. APPOINTMENT of City Insurance Representative ��-1 B. EXTENSION, Preliminary Plat Approval for Town Centre 100 5th Addition (Waterford Apartments) P ( VC. CONDITIONAL USE PERMIT, MN Corporation/Xavier's Restaurant, To Allow On -Sale ' Beer and Wine in a CSC/PD (Community Shopping Center/Planning Development District) Located on Lot 3, Block 1, Town Centre 100 6th Addition at the Southeast Corner of Town Centre Drive and Denmark Avenue in NW 1/4 of Sec 15 D. LICENSE, Wine and On -Sale Beer/MN Corportion, Xavier's Restaurant, 1260 Town Centre Drive 1�) Z. CONDITIONAL USE PERMIT, G.T. Miller 6 R.W. Hunt, to Allow an Animal Clinic in a CSC (Community Shopping Center) District Located on Lot 2, Block 1, Cliff Lake Centre Addition, Along the North Side of Cliff Road East of Cliff Lake Road in SW 1/4 of Sec 29 I F. CONDITONAL USE PERMIT, Lone Oak Plaza Ltd. Partnership, to Allow a Daycare Center with an Outside Play Area in an NB (Neighborhood Business) District (` Located on Lot 1, Block 1, Eagandale Lemay Lake 3rd Addition, At the Southeast Corner of Lone Oak Road and Eagandale Place in the NW 1/4 of Section 10 WAIVER OF PIAT, Russell E. Grimmer, in Order to Convey a Portion of Lot 5, n�L Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition, Located in `+ Northeast Quadrant of Cliff Road and Lakewood Hills Road in SE 1/4 of Sec 26 H. REZONING, Stonebridge 2nd Addition/United Mortgage Corporation, of 67.7 PD, AG �r(ll (Planned Development - Agricultural) Acres to a PD, R-1 (Planned Development - Single Family) District and a PRELIMINARY PLAT Consisting of 121 Single -Family Lots Located South of Northview Park Road and West of Dodd Road in the SW 1/4 of Section 24 /I 4 I. CITY CODE AMENDMENT to Chapter 6, Allowing for the Licensing of Golf Driving Ranges J. CITY CODE AMENDMENT to Chapter 7, Regarding Redefinition of "Street or Highway." IQ� K. CITY CODE AMENDMENT to Chapter 9, Regulating the Parking of Trucks, Trailers y and Commercial Vehicles e ?J L. CITY CODE AMENDMENT to Chapter 10, Regarding Dog and Cat Regulation and Dog 7,1 Licensing Q VIII. ADDITIONAL ITEMS (GOLD) yN10110,�0 A. STOP SIGN PETITION, Pin Oak Drive IX. ADMINISTRATIVE AGENDA (GREEN) X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT e MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 318 1989 SUBJECT: AGENDA INFORMATION FOR JUNE 6, 1989 CITY COUNCIL MEETING After approval is given to the June 6, 1989 agenda and regular meeting minutes for the May 15 City Council meeting, the following items are in order for consideration. There are no items for Department Head Business. Agenda Information Memo June 6, 1989, City Council Meeting There are thirty-one (31) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Engineering Aide -- This is a new position which was approved in the 1989 budget. After screening of applications, approximately twenty applicants were invited to the Eagan Municipal Center for a written test. From these results, seven applicants were selected for an interview. The interviews were conducted by Assistant City Engineer Foertsch, Senior Engineering Tech/Supervisor Lexvold and Assistant to the City Administrator Duffy. It is their recommendation that Dale Ronning be hired for this position, subject to successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Dale Ronning as Engineering Aide, subject to successful completion of the City's physical examination requirement. Item 2. Engineering Tech -- After screening of applications, approximately twenty applicants were invited to the Eagan Municipal Center for a written test. From these results, eight applicants were selected for an interview. The interviews are being conducted by Assistant City Engineer Foertsch, Senior Engineering Tech/Supervisor Lexvold and Assistant to the City Administrator Duffy. Interviews will be completed and references checked by the time of the City Council meeting on Tuesday, June 6, 1989. A name will be forwarded to the Council at that time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of an Engineering Tech, subject to successful completion of the City's physical examination requirement. RE Agenda Information Memo June 6, 1989 City Council Meeting Item 3. Utility Billing Clerk -- After screening of applications, approximately twenty candidates were invited to the Eagan Municipal Center for a written test. From these results, five applicants were selected for an interview. The interviews were conducted by Director of Finance VanOverbeke, Assistant Finance Director Damlo and Assistant to the City Administrator Duffy. It is their recommendation that Diane Downs be hired for this position. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Diane Downs as Utility Billing Clerk. Item 4. Utility Billing Clerk Typist -- If the hiring of Diane Downs as Utility Billing Clerk is approved, the City will have an opening for Ms. Downs' previous position, Utility Billing Clerk Typist. This position had been budgeted at 3/4 time with the understanding that the person holding that position would spend the time necessary to accomplish the tasks required because of Eagan's growing population and the resultant amount of new billings and the growing total amount of billings. Consequently, the person in the position has worked an average of eight hours a day which is equivalent to a full-time position. Due to a minor reorganization of duties in the Finance Department, the Time Spent Profile for this vacant position has been revised to reflect a new combination of duties which has resulted in a new (lower) pay range for the position. The City Administrator ana Finance Director recommend that this position be reclassified as full-time to reflect the actual time being spent in the position. There is money available in the 3.989 budget to cover this reclassification. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the reclassification of the Utility Billing Clerk Typist from 3/4 to full-time and from Clerical Level 4 to Clerical Level 3 and to approve the advertisement for the vacant position. Item 5. Informational (Seasonal Park Maintenance Worker) -- One of the City's seasonal park maintenance workers began not reporting for work as of May 17, 1989. On May 30, 1989, Superintendent of Parks VonDeLinde contacted City Administrator Hedges to receive his approval to immediately hire a seasonal worker to replace the above worker. The City Administrator approved the hiring of Paul Kivi, who began work the next day. This item is for the Council's information and no action is required. Item 6. Seasonal Recreational Program Leaders/Assistants-- After interviews, it is the recommendation of Director of Parks and Recreation Vraa and Recreation Supervisorj Nowariak that_,he persons listed on the attachment on pages through _— be hired as summer seasonal recreation program leaders and assistants. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of the summer seasonal recreation program leaders and assistants as listed. 1989 SUMMER STAFF OF YEARS tAMEASP ITION LOCATION 2 CARLSON', JODI SIP ASST.. QUARRY PARK 1 NALEPINSKI, JULIE T-BALL ASST SIP ASST. NORTHVIEW PARK 1 FRITZ, RACHEL EAGANETTES ASST 1 GRUENKE, JILL SIP LEADER LAKESIDE PARK 1 STOCKER, ANGELA SIP LEADER WALNUT HILL GAMES LEADER 1 MUEHLEN, AIMEE EAGANETTES ASST PRESCHOOL MOVEMENT ASST I GRACEK, CARRIE SIP ASST EVERGREEN PARK 1 VANDEWALKER, JULIE PLAYWAGON ASST 1 CASE, JULIE SIP LEADER RIAGECLIFF PARK 1 MESKO, MELANIE SIP ASST SKY HILL PARK 1 KILL, MARY SIP ASST WALNUT HILL PK 1 DICK, LEI-LANI SIP ASST RIDGECLIFF PARK 1 ANDERSON, ROSS SIP ASST RAHN PARK I GRANT, MARILYNN TINY TOTS LEADER RAHN PARK 1; LETHERT, LAURIE TINY TOTS ASST SKY HILL PARK SI'P ALT ASST I MATHEIS, JUDY TINY TOTS ASST GOAT HILL PARK 1 SCHMIDTKE, PAUL T'-BALL LEADER' SIP LEADER OAK CHASE PARK 2 GUSTAFSON, KATHY TINY TOTS LEADER GOAT HILL PARK SIP LEADER, RAHN PARK 3 FORDS', JASON SIP ASST BLACKHAWK'PARK 2 HOCKFORD, LYNN TINY TOTS LEADER SKY HILL PARK SIP LEADER EVERGREEN PARK 2 JENKINS, ANGELA SIP ASST OAK CHASE PARK 2 LINK, STEPHANIE 3 MEYER, MICHELLE 2 O'HEARN, SHANNON 4 SCHULTZ, CHRISTINE 6 WEEKLUND, KRISTIN 3 ERICKSON, JULES 2 AYOTTE, NICK 11 BELEW, KRISTI 3 'BLANCHARD,, JENNIFER 4 EAVES, PAULA 3 EPPLE,, JUSTINE SIP LEADER NORTHVIEW PARK SIP LEADER QUARRY SUMMER FUN DAY TINY TOTS ASST RAHN PARK SIP ASST SKY HILL PARK SIP LEADER RAHN AND PILOT KNOB TINY TOTS ASST RAHN PARK EAGANETTES LEADER PLAYWAGON LEADER TINY TOTS ASST. GOAT.HILL SIP ASST. WALNUT HILL SUMMER FUN DAY SIP LEADER SKY HILL PARK SIP ASST PILOT KNOB AND LAKESIDE PARK EAGANETTES ASST PRESCHOOL MOVEMENT LEADER SIP LEADER BLACKHAWK PARK TINY TOTS ASST SKY HILL'PARK Agenda Information Memo June 6, 1989 City Council Meeting PLUMBERS LICENSES B. Plumbers Licenses --There are seven (7) firms who have applied for a plumber's license. All applicants have satisfied the City Code regulations and are in order for consideration. The list of plumbers include the following: 1. A-1 Root Master 2. Five Star Plumbing 3. McGuire and Sons Plumbing & Heating 4. Northland Mechanical 5. Pride Plumbing Services 6. Richies Plumbing and Sewer Services 7. Sprigs Plumbing and Heating ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbing licenses as presented. CIGARETTE LICENSE/GATEWAY FOODS FOR BROOKS SUPERETTE C. License, Cigarettes/Gateway Foods for Brooks Superette--Mr. Edward Heisler, representing Gateway Foods, has requested a cigarette license for the Brooks Food Market located at 3390 Coachman Road. The cigarette license application is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a cigarette license for the Brooks Food Market located at the intersection of Coachman Road and Yankee Doodle Drive. REFUSE/RECYCLING HAULER/OEHRLEIN SANITATION D. License for Refuse/Recycling Hauler/Ken Oehrlein Sanitation -- Mr. Ken Oehrlein is requesting a refuse/recycling license to do business under the name Ken Oehrlein Sanitation. He is currently licensed in the cities of Mendota Heights, West St. Paul and Newport. Mr. Oehrlein is requesting a combination residential dwelling/multiple dwelling/commercial license. That location meets all regulations of the City Code. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the refuse/ recycling license for Ken Oehrlein under the business name of Ken Oehrlein Sanitation. N Agenda Information Memo June 6, 1989 City Council Meeting TEMPORARY GAMBLING/VALLEY VIEWERS 4-H CLUB E. License for Temporary Gambling/valley Viewers 4-H Club During the 4th of July Celebration, June 30 through July 4, 1989 --The Valley Viewers 4-H Club has submitted an application for a bingo license to be issued for the 4th of Julycelebration. The specific dates for issuance of the license is Jane 30 through July 4. The Valley Viewers 4-H Club is also requesting a waiver to the 30 day waiting period for the application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a bingo license application for the Valley Viewers 4-H Club to be used at the 4th of July celebration on June 3'0 through July 4 and, further, request a waiver of the 30 day waiting period from the Minnesota Charitable Gambling Control Board. STREET NAME CHANGE/CIRCULATION DRIVE TO PLAZA DRIVE F. Street Name Change from Circulation Drive to Plaza Drive in Galagie Cliff Plaza --The owner of the Galaxie Cliff Plaza development is requesting a name change of Circulation Drive to Plaza Drive. The only property owner affected is Galaxie Cliff Plaza Partnership and, therefore, a public hearing with officihl notification is not required. For a copy of the Galaxie Cliff Plaza plat with their reference to Circu tion Drive which is proposed to be Plaza Drive, refer to page. The Community Development Department has reviewed the request and concurs with the;name change. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a name change from Circulation Drive to Plaza Drive in Galaxie Cliff Plaza. M I P AnnRFSS PI AT GALAXIE CLIFF -,= PLAZA ]^e p) r TOAs. a; I I, �I II! OUTLOT- � 1 A i lie I I I��., w .a •r I` I 1` M I P AnnRFSS PI AT GALAXIE CLIFF -,= PLAZA ]^e p) r Z\, TRI -LAUD SURVEYING CO.,INC. TOAs. ve I OUTLOT- } A i lie I I I��., w .a •r I` I 1` w•w wi, _ IANC w.ran a•1 a /; ,i ". � .I�n. nra v.•.M••rr ....wq • V I r+W ea wes w r_s I • M.04i Ipllp u•r u'aq,eT �r.rr. a..... rt•Irr lr.. �.. EIV Irr s.,n. � nae�xf[ I WW a 111•. - �I .M\... Y2 IIW.1•N fNMll:- r'WD.Ww�lY • 1/1 //L1yVRT oY 1fY Mtn (v MNW.MI nl T.( z- .• � �/1 x WI Llw Lyi ILLI INuv4-•van Z\, TRI -LAUD SURVEYING CO.,INC. Agenda Information Memo June 6, 1989 City 'Council Meeting WAIVER OF PLAT/JAMESBENSON/CHES MAR IST ADDTTION G. Waiver of Plat, Duplex Lot.Split/James and Alyce Benson, Lot 3, Block 3, Chea Mar lot Addition --An application was submitted by James Benson requesting a waiver of plat for Lot 3, Block 3, Ches Mar 1st Addition. The purpose of the waiver is to create a duplex lot split that would allow individual ownership,. For a copy o the staff report and a surveyor's certificate,, refer to pages, through. At the suggeston.of the City Council, waiver- of.plats for duplex lot splits are referenced as a consent item on regular City Council agendas. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a waiver of plat for a duplex lot split, for James and Alyce Benson on Lot 3, Block 3,, Ches Mar 1st Addition. CITY OF EAGAN SUBJECT: WAIVER OF PLAT (DUPLEX LOT SPLIT) APPLICANT: JAMES AND ALYCE BENSON LOCATION: LOT 3, BLOCK 3, CHES MAR IST ADDITION EXISTING ZONING: R-2 (DUPLEX) DATE OF PUBLIC HEARING: JUNE 6, 1989 DATE OF REPORT: MAY 18, 1989 REPORTED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY An application has been submitted by James Benson requesting a Waiver of Plat for lot 3, block 3, Ches Mar 1st Addition. The duplex lot split would allow individual ownership. The existing duplex meets setback requirements and separate utilities are provided for the duplex. If approved, the Waiver of Plat shall meet all code requirements. Certificate for: Qabbert'Development Bk:: 50/34 za.; DELMAR H. SCH'WANZ LANDSURVEYOR Rag stwed'Unear Lawf'_o1 The Slate o1 Minnesota 2978- 143TH'STREET W. - BOX MROSEMOUNT,MINNESOTA 55088. P,HONE.,812 423.1788 SURVEYOR'S CERTIFICATE 30.E o. -0 o 30 IV i r o0 .('3�`� P / � t4.p �ez4 �r� j�?Z lam ap, �c �eN1inch" C 3, 'J� —\QP Agenda Information Memo June 6, 1989 City Council Meeting AMENDMENT/RECYCLIRG REDEMPTION CENTER H. Amendment, Contract Between City of Eagan and Recycle Minnesota. Resources (Recycling Redemption Center) --An amendment is proposed to the City/Recycle Minnesota Resources agreement to come into conformance with the County requirements that the City retain title to 'any capital equipment purchase using County funds. A $4,.000 per year stipend was intended, to support the purchase of a beverage can densifier. According to the Assistant to the City Administrator Hohenstein there is no need to modify the amount of the stipend realizing the City has no interest in retaining title to this piece of equipment. It has always been the intention of the City that the equipment would ultimately be owned by RMR. Therefore, the City's financial contribution has been amended in this attachment to provide $4,,000 per year in operating support to RMR in 1988, 1989 and 1990. The 1988 obligation has been met and the City has two years remaining under this contract. Enclosed on page is a copy of the amended attachment regarding the City financial contribution to RMR. ACTION TO HE CONSIDERED ON THIS ITEM: To approve the amendment to the City/RMR contract concerning the Recyclable Redemption Center at 1971 Seneca Road. AMENDED ATTACHMENT A Citv Financial Contribution 1. The City shall provide operating support to the contractor in the amount of $4,000 per year in the years 1988, 1989 and 1990. If at any time the contractor terminates operations at the Eagan facility, the City shall be responsible only for that portion of the annual obligation pro -rated from January 1 to the date of termination. The City shall also make available from its County funding an allocation for tonnage support payments. To the extent that tonnage volumes exceed the contractor's projections (290 tons in Year 1 and 482 tons in Years 2 and 3), the City will retain 50% of the rebate for materials in excess of projections to defray contractor -related waste abatement costs. 3. The contractor is the owne in the facility, and the remainder of the equipment of operations. Recycle Minne,'a Resources ,s --/r- a 1-ga Dat r of our equipment purchased for use contractor will bear the pro -rated costs in the event of a termination �3 Mayor Date ty Clerk Date Agenda Information Memo June 6,, 1989 City Council Meeting AGREEMENT/MTC PARR AND RIDE SITE AT-CEDARVALE I. Agreement, Cedarvale/City of Eagan MTC Park and Ride Site --At the May 15, 1989 City Council meeting staff was directed to prepare an agreement between the City of Eagan and Cedarvale Shopping Center to accomplish the following: 1) The western portion of the area of Cedarvale.will upgraded to City standards as a new area for parking; 2.) Cedarvale Parking Center will upgrade the park and ride lot; 3) at such time as the MTC or the six city authority (Opt Out) relinquishes use of the Cedarvale Boulevard site or relocates, the City will vacate the Cedarvale Boulevard area; 4) until the time of a relocation or vacation of the road, Cedarvale Shopping Center will maintain the MTC or Opt Out area. The.direction of the City Council was to bring an agreement back for ratification of the June 6 meeting. After further consideration, it is the suggestion of the staff that no agreement be exercised until Opt Out is finalized by all six (6) cities. Therefore a recommendation to continue this item until the July 5, 1989 meeting for consideration of the agreement is recommended. ACTION TO BE CONSIDERED ON THIS ITEM: To continue any further consideration of an agreement between Cedarvale Shopping Center and the City of Eagan that addresses the MTC lot at Cedarvale Shopping Center. A Agenda Information Memo June 6,, 1989, City Council Meeting FINAL PLAT'APPROVAL/CUTTERS RIDGE 3RD-ADDN J. Final Plat Approval For Cutters Ridge 3rd Addition --Staff has ;received an application, for final plat approval for the Cutters Ridge ,3rd Addition located adjacent. to I -35E as shown by the plat .enclosed on page 1c,�. All conditions of the preliminary plat approved by Council action on. 'November 5, 1987, have been. satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat. for Cutters Ridge 3rd ,Addition and authorize the Mayor and City Clerk.to execute all related documents. EXHIBIT "A" CUTTERS RIDGE 3RD ADDITION •DENOTES 1/2 INCH BY 14 INCH IRON MONUMENT SET MARKED BY REGISTRATION NO. 17233 UNLESS OTHERWISE SHOWN. THE WEST LINE OF THE NORTH 1/2 OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 21, TOWNSHIP 27, RANGE 23 IS ASSUMED TO HAVE A BEARING OF N.O'OI'3B'W. I SCALE III .EET: N ELAN, FIELD 9 NOWAK, INC. e o eo.—.Ro leo CAL SLo SURVEYORS •,�_•.::.........,.lo:....�.:.. _..rlr ,. ,..n.rr .I.. Iw...r. •n r_..r : _r a 0 � Y YrMr Y .... MV Y r.•11. �I.r Yr_rY r.`n .n...,. _I .Ilw ..wr. _M111 n.l r al I r R 6 _. i1� • •iee CLIPPERS WE MLD-aw1 ?F i 6 ^y2t\2 tl aenP�- a"Pl[�na .�. ..I.. '..:=..r :uyl�.__:.`.. II _•_lII 'Ie =e1 wrLIP;n;— �_lsu-•_t1-n� - .._.:L.r._r rI�:.....rr._. ..u.:.L.._..,r.I.w... .IrM1 _.E_rm5Ts;6nY _•ular\• _uwn�mI uRVlw.yaI -._r....,w..._,•�r. nr_..r._ _srr'_I_`r•.L:�r_'�'w,.m.0.: `.\.�. r._..l I rc7r7 .�i:d.i W,1 II e. rl MO •I. I\rR f�IY</I a .e OIN./! pp VlM:rf l.rlvl Y!/ /!! l.P.. .INTI I—fm w ,I ' !+w a 1_r w _ r rN:^Mun••r w.,, r.. Yr .n......Ar..rf.r_. r. �L..rJ .� r • f ...._. \. a.M_ n1. \_ .r •I_..L, Im. aI. rl.. r ,n...-+ w._r. r_.:._. w� I ....w .wlry V.\ \Y \ .. u. I... 1•_I. \Y IV •..rl...IN.II.\. a.m. .la �.Ilrr. ,_._ w� Agenda Information Memo June 6, 1989 City Council Meeting FINAL PLAT APPROVAL/EAQAN CENTER THIRD ADDITION K. Final Plat Approval for Eagan Center Third Addition --Staff has received an application for final plat approval for the Eagan Center Third Addition located ad* ac t.to_Lexington Avenue as shown by the plat enclosed on page All conditions of the preliminary plat,approved by Counci action on April 18, 1989, have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff -and found to be in order for favorable Council action with the exception of the financial guarantee. We anticipate the guarantee ,will be in place prior to the City Council meeting. If not, we suggest this item be removed from Council action. ACTION 'TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Eagan Center Third Addition and authorize the. Mayor and City Clerk to•execute all related documents. 11 EXHIBIT ""A" EAGAN CENTER, THIRD ADDITION. LEXINGTON POINTE SECr) N D 41 Ot \ \ I CJ - — ni x o It x o, Ir w V1\ __ w!•lnrc � All LEXINGTON POINTE S SECOND r-�.e a•rnuamr�rm .' OULOT TO 0aYra Lw+r n ' LS •p• lal rnOaN•oMY O o • •Deno Ynn.+-ow! __ luw.o FO vl.mumn. - �lZli C -L_ W uGE'W(Y)G FIRST ION ADDITION a c. aen uaaY ar�•.sa ror.rtn 11Y Y YY.O9lYY Yr Yff.\r1. _ - A%TRI-LAND.SURVEYING tarINC. Agenda Information Memo June 6, 1989, City Council Meeting FINAL PLAT APPROVAL/RASMDSSEN COLLEGE CAMPUS L. Final Plat Approval For Rasmussen College Campus --The staff has received an application for final plat approval for the Rasmussen College Campus located betty en Federal Drive and I -35E as shown by the plat contained on All conditions placed on the preliminary plat approved y Council action on April 18, 1989, have been satisfactorily complied with. All final plat application materials have been submitted and reviewed by staff and found to be in order for favorable Council action. ACTION TO HE CONSIDERED ON THIS ITEM: To approve the final plat for the Rasmussen College Campus and authorize the Mayor and City Clerk to execute all related documents. EXHIBIT "'A" RASMUSSEN COLLEGE CAMPUS BLOCK i1; til nv rr • Irrll . r.... r. aw...rw n r•in-�� •war w mFr.r ... rw. snr ire a. ••_ . � r . 1••. r lnr a�•II r Irw. wrrY. . aF+ u rrn. el. rr N •�•. nn. r r rr r—r �: nn rw�.. a.r rrn rwz-Icma-mrr.. 'mrrwa .rww• sw r.w..r r..n.•w a��r . �a...� r� u .�....�.. r.. nrw.ww• w Nn rn. ..w. r e.�nm'mY7mrf—� i .... r.au. I.nrar. r.rrry s rrr,r� wr' Wr'N'rM1..wrP�rr nq. F.lrarlanNll...rrrF.. -. --w. F1= Nrr4. nF. N... Ynr Yr. tN1�. r11a Nlwr.. FN NF n n uww. n.n arr rr r.rr r.—r u ww. x=::.w-� w n•.w a• Or.1R�IT� ..mow •ilk a..a�ir^��•� _ ..F. wn •.usr•carc �-olen-olm-sir. -r�mn•� 410 mP.'CIC�CIG. '�. ICBG INC. Agenda Information Memo June 6, 1989 City Council Meeting MONTHLY BUILDING CLEANING AND MAINTENANCE SERVICE M. Receive Bids/Award Contract for Monthly Building Cleaning and Maintenance Services --At the May 2 City Council meeting authoriza- tion was given to advertise for bids for a regular monthly building cleaning and maintenance service with a bid opening scheduled for Thursday, June 1, 1989. For a copy of the service that is proposed under the maintenance agreement, refer to pages 3 1^ through !2S. If any member of the City Council would like a copy of the entire information and instruction to bidders that was prepared for distribution please contact the City Administrator. The Director of Finance/City Clerk, Chief Building official and City Administrator will analyze all the quotations and a recommendation will be sent out with the Administrative Agenda on - Monday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the successful bidder for providing contractual cleaning services for the Municipal Center Building as recommended. J_ AREAS OF SERVICE IN GENERAL Entrances, lobbies, reception, corridor's., stairwells, elevator, restrooms, all general and private offices, lunchroom, Police Dept., conference rooms, and council chambers. SCHEDULE OF SERVICE Administration and Council Chambers 5 X Weekly Operations Monday 'Friday Police Department 6 X Weekly Operations Saturday/Sunday — Friday Operations to be completed after 4:30 P.M. GENERAL CLEANING' 1. Empty waste receptacles and replace liners (plastic liners to be supplied by the City of Eagan). All waste to be moved to a designated area, no waste to be thrown away unless clearly mar -ked as such or placed on top of waste receptacles. 2•. Dust desk tops. Do not move papers, personal belongings or office equipment. If papers are left on the desk top, feather dust the desk top only. 3,. Dust telephones, file cabinets, windowsills, etc. 4. Spot clean partition glass., 5. Clean and sanitize drinking fountains. 6. Properly arrange furniture in offices upon completion of work. 7. Maintain janitors' closets in a neat and orderly condition at all times. 8. Damp wipe tables, countertops, and clean sinks in lunchroom. 9. Dust all building surfaces within reach (.ledges, partitions, etc.) 10. Spot clean entrance door glass to remove fingerprints. 11. 11. Empty and damp wipe ashtrays. FLOOR CARE'. 1. Vacuum all carpeted areas. 2. Damp mop all hard surface floors as needed. 3.. Dust mop or sweep all hard surface floors. 4. Spot clean carpeting as needed to 'remove small soiled areas. 5.Vacuum mats. LAVATORY CLEANING (INCLUDES CELL BLOCK) 1.. Empty waste receptacles- -2. Clean sinks, and chrome fittings (use no abrasive cleansers that could harm porcelain 'finishes•). 3. Spot clean metal partitions and walls around sinks and under towel cabinets. 4. Clean and refill nonvending dispensers (restroom stock supplied by the City of Eagan). 5. Clean mirrors. 6. Clean and sanitize toilets, seats, and urinals. 7. Wet mop lavatory floors with germicidal cleaner. SECURITY 1. Leave designated lights on. 2. Lock or close all doors as designated by City of Eagan. 3. All employees will wear uniform top and pictured identification badges when on premises. 1 X Weekly Operations 1. Wash entrance door glass on both sides. 2. Dust office furnishings and horizontal surfaces. 3. Machine polish (spray buff) all resilient tile and quarry tile floors. 1 X Monthly Operations 1. Spot clean walls and doors in commons and office areas. NOTE: Spot cleaning is generally confined to around door knobs, light switches, push plates, etc. This does not mean you will not remove a spot if it is in an area other than the above, nor does it mean you will wait a week to do it. 2. Wash all partition glass. 3. Dust baseboards. 4. Vacuum vents in lavatories. 5. Vacuum clean upholstered furniture. 6. Customer Service Representative to inspect all work per contract. 7. Scrub lavatory floors. 4 X Yearly Operations 1. Vacuum ceiling vents in office areas. 2. Dust office paneling 3. Wash all ceramic walls and metal partitions in restrooms. INSURANCE Comprehensive Liability Insurance will be carried for your protection. All materials used will have been thoroughly tested and insured by CNA Insurance. Workers' Compensation Insurance will be provided to the extent required by law. Public Liablity Insurance with limits of $500,000 per person or $500,000 per occurrence for personal injury and $500,000 per occurence for property damage, with a $2,000,000 Umbrella Policy, will be maintained by the Contractor. ;3 Agenda Information Memo June 6, 1989 City Council Meeting EMERGENCY STAND BY GENERATOR. N. Receive Bids/Award Contract for Emergency Stand-by Generator - At the May 2 City Council meeting the 150 KW generator for the Municipal Center Building was continued to further examine the status of the fund balance and other anticipated expenditures during calendar year 1989. At the special City Council workshop held Tuesday, May 30, the emergency stand-by generator was discussed and it was determined that since the 1988 budget did recognize the $60,000 expenditure as a part of the 1988 budget and, further, -that the generator was not purchased in 1988, and the low and successful bidder is Bill Richmond Electric with a base bid of $54,759, it was decided that the 150 KW generator would be purchased in 1989 and the dollars would be allocated from the fund balance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the low bid of Bill .Richmond Electric in the amount of $54,759 for a 150 KW stand- by generator with the understanding that a budget adjustment will be made authorizing the expenditure from the City's general fund' balance. REQUEST TO DISCONTINUE PARTICIPATION IN MPRS O. Request to Discontinue Participation in Minnesota Police Recruitment System --The Minnesota Police Recruitment System was formed several years ago to create a pool of candidates ,for selection as police officers throughout the state of Minnesota,. To date, the Eagan Police Department has not hired from the recruitment pool. Instead, personnel recruitment has worked extremely well by selecting Community Service Officers from accredited colleges. Once the CSQ's are hired and complete a training program they often qualify for selection as a sworn Police Officers. This allows the Police Department an opportunity to observe its future personnel and determine whether the candidate has the level of skills desirable to become a Police Officer. It is the recommendation of Chief of Police Geagan that the City not pay the $500 fee and discontinue its membership in the Minnesota Police Recruitment System. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize discontinuing membership in the M•innesota,Police Recruitment System. Agenda Information Memo June 6, 1989 City Council Meeting CONTRIBUTION/EAGAN FOURTH OF JULY CELEBRATION P. Contribution for Eagan 4th of July Celebration --The City of Eagan traditionally contributes $1,000 toward the 4th of July celebration for the purpose of funding incidental costs of the celebration which includes the fireworks display. The City has received a request to increase the donation to $2,500. A letter from Don Klober requesting the increased donation for the 4th of July Celebration Committee is enclosed on page � - At the City Council workshop on Tuesday, May 30, this item was discussed, and the City Administrator was directed to gather additional information regarding the proposed expenditures and budget for the 4th of July Celebration and present that data at the meeting on Tuesday. This information will be compiled, and it is the recommendation of the City Administrator that this item be pulled from the Consent Agenda and discussed as a separate item preceding the Public Hearings. This information will be compiled and distributed as a part of the Administrative Agenda on Monday if the data is received from the 4th of July Celebration Committee on that date. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a donation for the 4th of July celebration. ceft_% Z �r2.- SOUTH COUNTRY REALTY 1570 Century Point Eagan, Minnesota 55121 Business (612) 454-3410 Business 1-800-328-2821 TDD 454-7630 May 18, 1989 Tom Hedges and City of Eagan 3830 Pilot Knob Road Eagan MN 55122 Dear Tom and City of Eagan; Thanks very much for the support shown these past years regarding all the City help and the $1000.00 donation towards our 4th of July celebration. The costs of this celebration and fireworks show have gone up consider- ably and I, as fund raiser for the cicebration am asking, if possible, to increase your donation to $2500.00 This would help a lot! Thanks, �d 0 Don Klober Each Office Is Independently Owned And Operated / Agenda Information Memo June 6, 1989 City Council Meeting RECEIVE REPORVORDER HEARING Q. Project 564, Receive Report/Order Public Hearing (Rahn Cliff 2nd 'Addition - Streets B Utilities) --In response to a Petition received from the developer of the Rahn Cliff 2nd Addition, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 564 (Rahn Cliff 2nd Addition -Streets & Utilities) and schedule a public hearing to be held on Wednesday, July 5, 1989. RECEIVE REPORT/ORDER HEARING R. Project 569, Receive Report/Order Public Hearing (Armstrong Business Center - Utilities) --In response to a Petition received from the developer of the Armstrong Business Center, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 569 (Armstrong Business Center - Utilities) and schedule a public hearing to be held on Tuesday, June 20, 1989. Agenda Information Memo June 6, 1989 City Council Meeting APPROVE PLANSIAUTHORIZE AD S. Contract 89-15, Approve Plans/Authorize Ad for Bids (Armstrong Business Center -Utilities) --With the Petition for the preparation of the feasibility report under Project 569, the developer also requested the simultaneous preparation of detailed plans and specifications which have now been completed and are being presented to the Council for review and authorization to formally solicit competitive bids. All easements and necessary permits are anticipated to be acquired prior to the scheduled bid opening. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 89-15, (Armstrong Business Center - Utilities) and authorize the advertisement for bid opening to be held at 10:30 a.m. on Monday, June 19, 1989. RECEIVE REPORT/ORDER HEARING T. Project 566, Receive Report/Order Public Hearing (Coventry Pass - Trunk Utilities) --In response to a Petition received from the developer of Coventry Pass, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 566 (Coventry Pass - Trunk Utilities) and schedule a public hearing to be held on Wednesday, July 5, 1989. RECEIVE REPORT/ORDER HEARING U. Project 567, Receive Report/Order Public Hearing (Effress Addition - Storm Sewer) --In response to a Petition received from the developer of Effress Addition, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 567 (Effress Addition - Storm Sewer) and schedule a public hearing to be held on Wednesday, July 5, 1989. M& Agenda Information Memo June 6, 1989 City Council Meeting AUTHORIZE FEASIBILITY REPORT V. Project 572, Authorize Feasibility Report (Lexington Way - Street Reconstruction 8 Trunk Water Main) --With the 4.0 million gallon Lexington Avenue Water Reservoir scheduled for completion this Fall, it is necessary to proceed with the installation of the trunk water transmission mains from the Lexington Avenue booster station to this new reservoir. While originally it was anticipated that the installation of this water main would have been installed with the development of the proposed Soderholm Addition, the recent denial of the rezoning application requires an alternate alignment. The most feasible and economical alignment appears to be from the booster station on Lexington Avenue westerly to the Lexington Way (old Lexington Avenue) right-of-way. The location of the existing water main in the east boulevard area and the sanitary sewer in the west boulevard area requires that this trunk water transmission main be constructed within the travelled street surface of Lexington Way. when the existing condition of Lexington Way is taken into consideration with the anticipated development of the Soderholm property and the church requiring Lexington Way to be upgraded to City standards for adequate access, the staff feels it would be appropriate to reconstruct Lexington Way at the present time and to allow the required restoration costs of the installation of the trunk water transmission mains to be applied towards the cost of the street reconstruction thereby helping to minimize the financial impact to the adjacent affected property owners. Subsequently, staff is requesting authorization to prepare a feasibility report to evaluate the merits and economics of combining the street reconstruction work with this trunk water transmission installation this year. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the preparation of a feasibility report for Project 572 (Lexington Way - Street Reconstruction and Trunk Water Main). Agenda Information Memo June 6, 1989 City Council Meeting RECEIVE PETITION/ORDER FEASIBILITY REPORT W. Project 571, Receive Petition/Order Feasibility Report (Cray Addition - Trunk Storm Sewer) --The staff has received a Petition from the Cray Addition requesting the preparation of a feasibility report for the installation of a trunk storm sewer outlet from Pond GP -12 located on the north side of Lone Oak Road adjacent to Inver Grove Heights within the Cole property recently acquired by Cray. With the petitioner guaranteeing all costs associated with the preparation of this report, it would be appropriate to authorize the preparation of this feasibility report. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the Petition and authorize the preparation of a feasibility report for Project 571 (Cray Addition - Trunk Storm Sewer). RECEIVE PETITION/ORDER PUBLIC HEARING K. Vacate Utility Easements, Receive Petition/Order Public Hearing (Kings Wood 1st Addition) --The staff has received a Petition from the developer of the proposed Kings Wood 2nd Addition requesting the vacation of the existing common lot line drainage and utility easements within the Kings Wood 1st Addition. Therefore, it would be appropriate to receive this Petition and schedule a public hearing to receive formal comments regarding this request. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the Petition to vacate utility easements (Kings Wood 1st Addition) and order a public hearing to be held on Wednesday, July 5, 1989. RECEIVE BIDS/AWARD CONTRACT Y. Contract 89-14, Receive Bids/Award Contract (Water Treatment Plant - Dehumidification) --At 10:30 a.m. on Thursday, June 1, 1989, a formal bid opening was held for the installation of the dehumidification system for the Coachman Road Water Treatment Plant. Surprisingly, no bids were submitted for this Contract. Because it may have been due to the short advertisement time, it is recommended that the City readvertise. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the readvertisement of bids for Contract 89-14 (Water Treatment Plant - Dehumidification) with a bid opening scheduled for 11:00 a.m., Monday, June 19th. 3� Agenda Information Memo June -6, 1989 City Council Meeting RECEIVE BIDS/AUTHORIZE PURCHASE Z. Vehicle #.140, Receive Bids/Authorise Purchase (Public Works Maintenance - Skid Steer Loader) --At 11:00 a.m. on June 1, 1989, formal bids were received for the purchase of a skid steer loader for use by the Street Maintenance Division of the Public Works Department. The, acquisition of this vehicle was authorized Wagr the approved 1989 Budget. Enclosed on Pages 3_2Z through is a tabulation of the bids -received along with a memo of recommendation from the Superintendent of Streets/Equipment. All bids will be checked for their accuracy and compliance with bid specification documents and deviations will be noted at the meeting on June 6th. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Vehicle #`140 (Public Work Maintenance -Skid Steer Loader) and authorize the purchase from the lowest responsible bidder. 5( H Thursday June 1, 1989 11:00 a.m. BID RESULTS Base Unit AMOUNT BID Option A ONE (1) NEW SKID STEER LOADER (UNIT 140) Thursday June 1, 1989 11:00 a.m. Recommendation: Purchase;Skid Steer loader plus Option A (trailer) and Option B (cold planer) from Case Power 6 Equipment in the amount of $27,895.00. Low Bid meeting specifications. Budgeted Amount: $28,000..00 r VENDOR Base Unit AMOUNT BID Option A Option B Total N Tri State Bobcat (Melroe Bobcat) 14;830.00 2,850.00 7,500.00 25,180._00 NMatejcek I (Case) 16,072.00 2„,800.00 12,472.00 31,344.00 *Case Power @ Equipment 15;,325.00 2,475.00 10,095.00 27,895.00 Iano Equipment (Gehl) 15,881.00 2,750_00 10,564.00 29,195.00 Recommendation: Purchase;Skid Steer loader plus Option A (trailer) and Option B (cold planer) from Case Power 6 Equipment in the amount of $27,895.00. Low Bid meeting specifications. Budgeted Amount: $28,000..00 r MEMO'TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, DATE: JUNE 2., 1989 OF STREETS/EQUIPMENT SUBJECT: SKID STEER LOADER EVALUATION AND COMPARISON In an attempt to make a fair evaluation fo each bidder's equipment, we specifed that the vendors provide the City of Eagan the same model of the piece of equipment it intended to bid, for one working day, so the City could evalute it's performance. Three of the bidder's provided us with a machine. They were Tri State Bobcat, Case Power & Equipment, and Lano Equipment with a Gehl. A comparision and evaluation was performed by our Chief Mechanic/Shop Supervisor, Street Supervisor, and three Street Maintenance personnel. All three machines were equipped with a cold planer. On a scale of 1 to 10 (highest), the following is the cummulative rating done by City personnel. SPECIFICATION REVIEW & COMPLIANCE Bobcat Gehl Case 843 5625 1845C Engine Displacement Bobcat Gehl 154 cu. in. Case Breakout force 843 5625 4690* 1845C Loading trucks 5 37 amp. 6 Fuel tank 7 Digging into asphalt (power & traction) 'S 21.5 gal.* 7 Foot 8 Visibility 6 Hydraulics (auxilliary) 8 GPM 7 Controls 4 (foot) 6 (hand) 7 (hand) Smooth operation 5 5 8 Safety features 5 5 8 Maintenance accessibility 3 8 7 Cold planer operation (1" depth) 5 (24'per 7 (36'per 8 (4'5'per min.) min.) min.) TOTAL RATING 38 52 60 SPECIFICATION REVIEW & COMPLIANCE Bobcat Gehl Case 843 5625 1845C Engine Displacement 169 cu.in. 154 cu. in. 239 cu. in* Breakout force 3200 4690* 4690* Alternator 55 amp. 37 amp. 65 amp,.* Fuel tank 22 gal.* 16 gal,. 21.5 gal.* Boom lift & bucket controls Foot Hand* Hand* Hydraulics (auxilliary) 22 GPM 32 GPM* 30 GPM* Cold planer cutting width 16" 16" 18"* * Meets Specifications �3 TOM COLBERT PAGE 2. JUNE 2, 1989 Conclusion: Although the City's Park Department presently owns a Bobcat skid steer loader, it does not seem to fit the needs and operations of a Street Maintenance Department. It had the poorest performance rating among the City's Street Maintenance personnel. They are used to operating heavy equipment with hand controls. Bobcat has foot controls for the boom and bucket. It also had the least breakout force which caused difficulty when digging into asphalt. The cold planer and auxilliary hydraulics works on the prinicple of less volume and higher pressure. It had a tendency to stall out when cutting at a 2" depth and had the least feet per minute when cutting 1" deep. The Gehl skid steer loader was rated very comparable to the Case. The hand controls were a T -bar which was a little more difficult to operate. It also complied with most of the specifications. The Case skid steer loader met all the specifications and had the highest rating by our Street Maintenance personnel. The Case machine was the only one that had a safety bar to lock out the transmission. Most of the Bobcat attachments are compatible with the Case except the backhoe which we do not have a need for. Recommendation: Although the Case is $2,715 more than the Bobcat, the major cost difference is the cold planer option. I think this would be offset by the production of the planer which is almost double the Bobcat. The case is only $120.00 more for the base unit, with trailer option, than the Bobcat. I recommend the City of Eagan purchase the Case 1845C skid steer loader with trailer and cold planer from Case Power 6 Equipment for $27,895.00. Arnie Erhart Superintendent of Streets/Equipment AE/nab Attachment e3K Agenda Information Memo June 6, 1989 City Council Meeting RECEIVE BIDS/AUTHORIZE PURCHASE Al. Vehicle #134, Receive Bids/Authorize Purchase (Street Maintenance -Pavement Grinder) --At 10:00 a.m. on June 1, 1989, formal bids were received for the acquisition of a pavement grinder for the Street Maintenance Division of the Public Works Department. Enclosed on Pages _'%,_ through 3Z is a tabulation of the bids received along with a memo of recommendation from the Superintendent of Streets/Equipment. All bids will be evaluated for accuracy and compliance with bid specification documents and any deviations will be noted at the meeting on June 6th. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Vehicle #134 (Street Maintenance -Pavement Grinder) and authorize the purchase from the lowest responsible bidder. 35 Thursday June 1., '1989 10:00 a -.,m. BID RESULTS ONE (1) SELF. -PROPELLED PAVER/GRINDER (UNIT 134) VENDOR AMOUNT -'BID MacQueen Equipment $44,000.00—New MacQueen Equipment $29,975.00 - Demo * Recommendation: Purchase demo unit from MacQueen Equipment for $29,975.00 which results in a savings of $10,025.00 under budget. * Low bid meeting specs Budgeted Amount: $4.0,.000.00 3 MEMO TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT DATE: JUNE 2, 1989 SUBJECT: SELF PROPELLED PAVER/GRINDER We received only two bids for the Self Propelled Paver/Grinder and both were from MacQueen Equipment. This is a specialized piece of equipment which we have rented and tested. Minnesota Department of Transportation District 5 has used a similar machine for the last two years and is very satisfied with it's performance. I recommend we purchase the demo unit, (which is the one we have rented) from MacQueen Equipment in the amount of $29,975.00. This would be $10,025 under our budget amount. Arnie Erhart Superintendent of Streets/Equipment AE/nab Attachment 31 Agenda Information Memo June 6, 1989 City Council Meeting APPROVE CHANGE ORDER #2 B1. Contract 88-24, Approve Change Order #2 (Lexington Reservoir)- -Change Order #2 provides for modifications necessary to extend the overflow outlet from the water reservoir to the Diffley Road drainage ditch to minimize erosion and to facilitate development of land around the reservoir for park purposes. All costs associated with this Change Order will be the responsibility of the Water Enterprise (Source and Supply) Fund. Total cost of the Change Order amounts to an additional $4,432.00. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #2 to Contract 88-24, (Lexington Reservoir) and authorize the Mayor and City Clerk to execute all related documents. Agenda Information Memo June 6, 1989, City Council Meeting REVISE PENDING ASSMT ROLL/SKYLINE ROAD & SIBLEY HILLS DRIVE C1. Project 543R, Revise Pending Assessment Roll (Skyline Road/Sibley Hills Drive - Streets & Utilities) --The feasibility report presented at the public hearing held on January 17, 1989, identified several parcels along Lone Oak Road as being proposed to be assessed for "indirect" benefit associated with the street and storm sewer improvements under this project. These, along with all other properties, were preliminarily reviewed by an appraiser hired by the City to evaluate whether a verifiable benefit in the amount proposed could be determined and sustained if challenged. As a result of this analysis, it was determined that those properties that have primary access from Lone Oak Road would not benefit from the proposed improvements. Subsequently, it is recommended that the following parcels be deleted from this project and the related pending assessment be removed from the record: Lots 12, 131, 14, 150 and 151 of Zehnders Acres The impact on the assessable costs to remaining parcels will be reevaluated upon receipt of the bids and the subsequent recalculation of the pending assessment roll. No public hearing process is necessary to delete parcels from the pending assessment roll based on a preliminary appraisal analysis. ACTION TO BE CONSIDERED ON THIS ITEM: assessment roll for Project 543R (Skyline Streets & Utilities) by deleting Lots 12, Zehnders Acres. 3� To revise the pending Road/Sibley Hills Drive - 131, 14, 150 and 151 of Agenda Information Memo June 6, 1989 City Council Meeting FINAL PLAT APPROVAUKINGS WOOD ADDITION D1'. Final Plat Approval for Rings Wood 2nd Addition --Staff has received an application for final plat approval for the Kings Wood 2nd Addition located acent to Pilot Knob Road as shown by the plat enclosed, on, page. All conditions of the preliminary plat approved by Council action on April 18, 1989 have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff, and found to be in order except for ;the easements'. The Department of Community Development and City Attorney's office feel the easements do not impede the development or the recording of .Kings Wood 2nd Addition. We are asking for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Kings Wood 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. q0 EXHIBIT A KINGS W00b 2ND ADDITION .r 11 ull L —«..+^.', Ilk \N to 1 It, ol to To S "C. It oult., 9.4 K, I Agenda Information Memo June 6, 1989, City Council Meeting APPROVE RESOLUTION RESTRICTING PRING/JOHNNY CARE RIDGE RD E1. Project 524, Approve Resolution Restricting Parking on Johnny Cake Ridge Road --The proposed extension of Johnny Cake Ridge Road under the above -referenced project is being performed in conformance with Municipal State Aid standards. In order to receive financing from Municipal State Aid, it is necessary to formally pass a resolution restricting on -street parking on Johnny Cake Ridge Road from Cliff Road (County Road 32) to Diffley Road (County Road 30) as a final design according to State Aid standards does not take irlto consideration an on -street parking lane. Enclosed on page is a copy of the resolution required by State Aid to receive financial participation for this project. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the resolution restricting parking on Johnny Cake Ridge Road (Project 524) and authorize the Mayor and City Clerk to execute said resolution. Street CITY OF EAGAN NO PARKING RESOLUTION City Proi 0 From To MSA 109 (Johnny Cake 524 Cliff Road (CSAR 32) Diffley Road (CSAR 30) Ridge Road) THIS RESOLUTION, passed the day of , 1989, by the City of Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the "City". WHEREAS, these improvements do not provide adequate width for parking on both sides of MSA 109 (Johnny Cake Ridge Road); approval of the proposed construction as a State Aid Street Project must therefore be conditioned upon certain parking restrictions, and WHEREAS, the extent of these restrictions that would be a necessary prerequisite to the approval of this construction as a State Aid project in the "City" has been determined. NOW, THEREFORE, BE IT HEREBY RESOLVED that the "City" shall ban the parking of motor vehicles on the east and west side of MSA 109 (Johnny Cake Ridge Road), at all times. Motion made by: Seconded by: Those in favor: Those against: Dated: June 6, 1989 CITY OF EAGAN CITY COUNCIL By: Attest: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution as duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this day of 1989. E. J. VanOverbeke, City Clerk Agenda Information Memo June 6, 1989 City Council Meeting VACATE PUBLIC RIGHT-OF-WAY A. Vacate Public Right -of -Way (Rings Wood Road and Coronation Road) --On May 2nd, a Petition was received to vacate the existing public right-of-way incorporating Kings Wood Road and Coronation Road located within the Kings Wood 1st Addition in order to accommodate the proposed final plat of the Kings Wood 2nd Addition. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this public hearing. As of this date, staff has not received any objections to the proposed vacation. A map. the location of the area to be vacated is enclosed on page . However, this public right-of-way should not be vacated until such time that the final plat for the proposed Kings Wood 2nd Addition is processed for final plat approval by Council action in order to insure this public right-of-way will be duly replaced in like kind. As noted earlier under the Consent Agenda, the staff has just recently received a Petition to proceed with the vacation of common lot line drainage and utility easements within the Kings Wood 1st Addition in order to accommodate the new lot lines for the proposed Kings Wood 2nd Addition. With that public hearing not being able to be scheduled until July 5th, it is not anticipated that the final plat can be processed until that time also. Therefore, it may be necessary to continue this public hearing to the July 5th meeting when the other utility easement vacation public hearing and final plat can all be considered at the same time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/continue the vacation of public right-of-way (Kings Wood Road and Coronation Road). W94 All of Kingswood Road 8 Coronation Drive - Z Kingswood 2nd Addition WOOD 2NDADDITION x}:,1,.3 0 '►c..�:� ,�l JfiL• , .I\Ji , I \/, 'x�:�,I. �V,�1: � G_.Jn1 . ; �J . 1..... Ccs/ line 01�NC S'4 0% Sec. 2/ T 27, R.237 — --��NCO.79'C�w I]I OBS-- 1 _ __. Y Irl N00•x9'01W 561 P•b/ i /!�'4� •NOB/t110 %2',1-�'f IoW IS /t4]�•!IJ a.�'/ ��I'pb � q90fl•IBO L•Jx "Ox •JJ� e:20v500' I E' m[[(bbb '�-= � l = ? // I'• A; 116-38 05 w q ♦.i t so.:r \ •�r 1z 12 �Noo•zslo'w\\\>-�y III I vr✓te/eI/ `P%!•nl.'��?}m I 9 10 ,h b K/NGY 10005G • nn•n r.rtY nt50-29 N00•x]`... .\"-it./ = ,'^„�L 9500 _ I! L -9000... :10019 ]1]0'w wA00 7ao0 'T Jx^4=is-.. _- -. - -'Ia-- .._- .:I r 11 13 oS.S:]n]fx Soo _ 0-0.] 7 oI ' — I I No0•29'10"w I I JJ � • � • F• ' W ,� � •,°;� of ;I le 6 0l la W 10 4 ° to 8 Ne9•]!JY•E .10- 001 0 — �MEAEA5.19.00 1 .O4 CUTTERS >' L_ :r oP • olo •]5_50 d. 'P r 'xy S •Tj• F;•_ I / I Qom' �-.56�e'P• ♦�°'S .� lLi 1-253 OP C'v IP39.51 I.O N`o '^ 1:0]•]1 ]]1v Ibea'.. '0 %G C o o� J •'^)2• ' oa o - 17= N].V 901 0• III t L10281 _ i. 1 I�'slThl-:n' s1;,6 Lei: ♦�4°i N00•x9'01W 561 P•b/ i /!�'4� •NOB/t110 %2',1-�'f IoW IS /t4]�•!IJ a.�'/ ��I'pb � q90fl•IBO L•Jx "Ox •JJ� e:20v500' I E' m[[(bbb '�-= � l = ? // I'• A; 116-38 05 w q ♦.i t so.:r \ •�r 1z 12 �Noo•zslo'w\\\>-�y III I vr✓te/eI/ `P%!•nl.'��?}m I 9 10 ,h b K/NGY 10005G • nn•n r.rtY nt50-29 N00•x]`... .\"-it./ = ,'^„�L 9500 _ I! L -9000... :10019 ]1]0'w wA00 7ao0 'T Jx^4=is-.. _- -. - -'Ia-- .._- .:I r 11 13 oS.S:]n]fx Soo _ 0-0.] 7 oI ' — I I No0•29'10"w I I JJ � • � • F• ' W ,� � •,°;� of ;I le 6 0l la W 10 4 ° to I ' 8 Ne9•]!JY•E .10- 001 0 ' w �MEAEA5.19.00 1 .O4 CUTTERS >' L_ :r oP • d. 'P r 'xy S •Tj• F;•_ I / I Qom' �-.56�e'P• ♦�°'S .� lLi 1-253 OP C'v — — — , I.O N`o '^ 1:0]•]1 ]]1v Ibea'.. '0 %G C I ' 8 All /'4 V d. 'xy g I lLi 1-253 OP C'v — — — , I.O N`o '^ 1:0]•]1 ]]1v THE E T.27, F HEARIN, 0 DI' .:.L • 'o, REC Agenda Information Memo June 6, 1989, City Council Meeting FINAL'ASSMT HEARING/MANOR LR H. Project 520, Final Assessment Hearing (Manor Lake - Trunk Storm Sewer 8 Water) --On May 2, the final assessment roll for the above - referenced project was presented to the City Council with a _final assessment hearing scheduled for June 6. Enclosed on page is,a summary tabulation of the final assessment rates as compared .to those estimated in the feasibility report presented at the public hearing held on November 5., 1987. All notices have been published in the legal newspaper and sent to all property owners informing them of their final assessment obligations and the final assessment hearing scheduled for Julie 6. At this time, staff is not aware of any objections pertaining to these proposed assessments. ACTION TO BE CONSIDERED ON THIS ITEM: 'To close the public hearing. and approve the final assessment roll for Project 520 (Manor Lake - Trunk Utilities) and authorize its certification to the County for collection. FINAL ASSESSMENT HEARING PROJECT NUMBER: 520 SUBDIVISION/AREA: Manor Lake Addition Trunk Utilities FINAL ASSESSMENT HEARING: June 6, 1989 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report NATER ©Area ❑ Laterals ©Service gLat. Benefit/ Trunk ❑WAC STREETS ❑ Gravel Base ❑Surfacing ❑Res. Equiv. FINAL F.R. RATES RATES $1250/acre. $1250/acre (a) $726/service $1'2.47'/'ff $1'2.47/ff NUMBER OF PARCELS AFFECTED: 49 NUMBER OF YEARS ASSESSED: 15 SANITARY MXArea 7 Laterals Service Q Lat. Benefit/ Trunk STORM ❑ Area ❑ Lateral RATE OF INTEREST: 9.,0% TOTAL AMOUNT ASSESSED: $323,182.71 (F.R. = $315,608) TOTAL AMOUNT CITY FINANCED: $ 45,99.1.49 CONSTRUCTED UNDER CITY CONTRACTS: 88-9 PUBLIC HEARING DATE: November 5, 1987 FINAL F.R. RATES RATES $1300/acre $1300/acre $45.403 /f .$48.27/ff $1-5.06/ff $15.06[ff' COMMENTS: a) The rate's applied for the services vary ,based on the actual cost per service. These rates are $936,.38/service, $2,009.10/service, $1,968.80/service, and $1327.64/service. The service costs account for $4,483.15 of the additional costs for this project. Additional length of lateral benefit from trunk water and sanitary -sewer also account for the remainder of the extra costs. W -1 Agenda Information Memo June 68 1989, City Council Meeting STERNS ADDN C. Project 561, Sterns Addition (Streets & Utilities) --On May 2, the feasibility report for the above -referenced project was presented to the Council with a public hearing being scheduled for June 6. Enclosed on pages through is a copy of that feasibility report for the Council's reference during this public hearing process. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this public hearing. Mark Hanson, Consulting Design Engineer, will make a presentation pertaining to the proposed improvements and, along with the Public Works Director, will be available to address any questions or comments that may arise. ACTION'TO BE CONSIDERED ON THIS ITEM: To and approve/deny Project 561 (Sterns. Utilities) and, if approved, authorize th plans and specifications. 94 close the public hearing Addition - Streets & e preparation of detailed Report for Sterns Addition (Pinewood Elementary School) Utility and Street, Improvements Eagan, Minnesota City Project No. 561 April 1989 File No. 49488 Bormstroo Rosene ® Anderllk a Associates I gkom i Mchlucu U. Pad -uW* cwa Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road. Eagan, MN 55122 Kelm A. Callon. PE. RkNnd W'Foner, P.E. Dorlaks C. Burga dL PE. Jerry A.Boumon. RE. Mark'A. Hanson., RE. Teo K Fiero PE MKNm T. Rautmann. PE. Ratieo R; PleRerk P.E. Dared O lnskotn RE Thomas W. Mehon. P.E. Re: Sterns Addition (Pinewood Elementary School) Utility and Street Improvements. Project No. 561 Our File No. 49488 Michael C. Lynch, RE. James R, Malar4. PE, KermM F. Andersdn.. P.E. Berth A Bachmann, RE. Mark R Rolls, PE Room C. Russek AJ A, Thomas E_ Angus P.E. Howaid A. Sanford. P.E, Danel J Edgmon, RE. Mark,A YiF PE Pnilip J Casu¢II, PE, Mak D Wallis. PE. Tremas R. Anderson. A.I.A. Gary F. RylarM r. P.E. Charles A ErOw Leo M Pa'wlsky Harlan'M Olzn Susan M Eoedn. CPA. Dear Mayor and Council: Transmitted herewith is our report for Sterns Addition which includes Pinewood Elementary School, This report covers utility and street construction for Sterns Addition. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly,. HONEST 00, ANDERLIK 6 ASSOCIATES„ INC. Marl`A/Hanson MAH:li Approved Da RPT49488 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of tb4 Starte -pf/Minnesota. Mark A. Hanson 2335 West Highway 36 • St. Paul, Mlnnestee-51TT3 • 612-636.4600 Reg. No. 14260 Otso G Bonest'PE. Bonestroo R< n W Roscoe. P.E. Jceph C. Mdik RE Rosene Bradford A Urraxrg. PE RKhaN E Tumer, P.E. MEN Anderlik & Jams Own, P.E. Glenn R. Ctwk PE. Associates Trwmas E Nges.. RE, Rolan G Schuncht. RE Marvin L Sorvala. P.E. Engineers & Architects April 19, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road. Eagan, MN 55122 Kelm A. Callon. PE. RkNnd W'Foner, P.E. Dorlaks C. Burga dL PE. Jerry A.Boumon. RE. Mark'A. Hanson., RE. Teo K Fiero PE MKNm T. Rautmann. PE. Ratieo R; PleRerk P.E. Dared O lnskotn RE Thomas W. Mehon. P.E. Re: Sterns Addition (Pinewood Elementary School) Utility and Street Improvements. Project No. 561 Our File No. 49488 Michael C. Lynch, RE. James R, Malar4. PE, KermM F. Andersdn.. P.E. Berth A Bachmann, RE. Mark R Rolls, PE Room C. Russek AJ A, Thomas E_ Angus P.E. Howaid A. Sanford. P.E, Danel J Edgmon, RE. Mark,A YiF PE Pnilip J Casu¢II, PE, Mak D Wallis. PE. Tremas R. Anderson. A.I.A. Gary F. RylarM r. P.E. Charles A ErOw Leo M Pa'wlsky Harlan'M Olzn Susan M Eoedn. CPA. Dear Mayor and Council: Transmitted herewith is our report for Sterns Addition which includes Pinewood Elementary School, This report covers utility and street construction for Sterns Addition. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly,. HONEST 00, ANDERLIK 6 ASSOCIATES„ INC. Marl`A/Hanson MAH:li Approved Da RPT49488 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of tb4 Starte -pf/Minnesota. Mark A. Hanson 2335 West Highway 36 • St. Paul, Mlnnestee-51TT3 • 612-636.4600 Reg. No. 14260 SCOPE: This project provides for the construction of sanitary sewer., water main, storm sewer and streets to serve Sterns Addition. Sterns Addition will include the new Pinewood Elementary School which is scheduled to open in the fall of 1990. Sterns Addition is located on the east. side of Dodd Road opposite Mackmore Drive. FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the Master Utility and Street Plans for the City of Eagan. The project as outlined herein can best be carried out as one contract. DISCUSSION: A.) Sanitary Sewer -Sanitary sewer to serve Sterns Addition will be extended from the existing 12" trunk sanitary sewer stub located on the east side of Dodd Road at Golden Meadow Road. An 8" diameter sanitary sewer will be con- structed at the alignment shown on the attached drawing. The sanitary sewer will not only serve Pinewood Elementary School but also a portion of the pro- posed Autumn Ridge Addition and the future development north of Autumn Ridge. B.) Water Main - Water main to serve Sterns Addition will be provided by ex- tending an 8" diameter water main from the existing 16" trunk main in Dodd Road. The 8" water main will be extended at the alignment shown on the at- tached drawing. In addition, the 8" main will be extended across the school property not only to provide looping but also to provide proper fire protec- tion and service. Sterns Addition is located in the high pressure zone and will experience residual and static pressures of approximately 72 and 95 psi. C.) Services Sanitary sewer and water service are proposed to be construc- ted to serve 3 future lots located north of Autumn Ridge Addition. Sanitary sewer and water service are proposed to be 4" and l" respectively. RPT494B8 Page 1 . S 1 D.) Storm Sewer -'Storm sewer proposed to serve Stems, Addition, Autumn Ridge and the surrounding area will be directed to Pond JP -68. Pond JP -68 is loca- ted northerly of the proposed roadway and is designated as DNR Wetland 291W. The proposed storm sewer is located in the new roadway and also includes the outlet pipe for Pond JP -68 as shown on the attached drawing. The outlet pipe for Pond JP -68 will be constructed northerly and connect to an existing 24'" storm sewer in Co. Rd. No. 30. The existing 24" storm sewer in Co. Rd. No. 30 ultimately discharges into Pond JP -26 in Country Hollow which has a controlled outlet to the Minnesota River. Design specifics for Pond JP -68 are listed below. Tributary Area DNR-OHL' Storage Outflow (Acres) (NWL) HWL (ac -ft.) cfs Pond JP -68 50.3 924.1 927 8.8 17 E.) Street —Street construction proposed herein provides for constructing. approximately 1,300' of street easterly from Dodd Road along the north proper- ty line of Sterns Addition. The proposed roadway width east of the entrance to the school is 32' while west of the school entrance is 36'. The 36' width will provide for two driving lane=_ and a parking lane on the south side abut- ting the school property. The 32' width is the standard width for residential streets in the City of Eagan. At the intersection of Dodd Road, the parking lane will be eliminated and a center median will be constructed with land- scaping identifying the residential neighborhood. The design section of the roadway will be 9 ton. Also included is grading and surfacing of the road- way. In addition, a 5' wide concrete sidewalk will be constructed on the south side of the roadway and an B' wide bituminous trail will be constructed along Dodd Road both abutting the school property. Page 2 S RPT49488 �/ EASEMENTS/PERMIT: Roadway and pond easement will be required from Parcel 021-25 located immediately north of Sterns Addition. The roadway easement is 50"wide'along the south line of Parcel 021-25. As previously indicated, the ponding area located partly in Parcel 021-25 is designated as DNR Wetland 291W. Therefore, the required pond easement includes that land between the DNR OHW and the HWL. It is assumed the land area below the DNR OHW will not be acquired because it is a protected wetland. Listed below is the estimated land acquisition for roadway and pond easement from Parcel 021-25. Land Area Road Easement 22,500 sq.ft. Pond Easement 44,000 sq.ft. In addition-, a utility easement will be required for the storm sewer out- let pipe from Pond JP -68 to Co. Rd. No. 30. However, it is anticipated this easement and other easements will be acquired by the developers who either own or control access to the land. A permit from the DNR will be required for constructing the pond outlet and inlet. COST ESTIMATES': Detailed cost estimates are presented at the back of this report in Appendix A. A summary of these costs are as follows: A. Sanitary Sewer $ 101,810 B. Water Main 77,935 C. Services 1,990 D. Lateral.Storm Sewer 112,950 E. Trunk Storm Sewer 51,965 F. Street 154,690 G.. Walk and"Trailway 31,570 TOTAL •ESTIMATED PROJECT COST ........ $ 532,910 Page 3 . RPT49488 S The total estimated project cost as outlined herein including contingen- cies and all related overhead is $532,.910. overhead costs are estimated at 30I and include legal, engineering, administration, and bond interest. AREA TO BE INCLUDED: ASSESSMENT AND CONSTRUCTION AREA SECTION 25 Parcel 021-25 Parcel 021-30 (Sterns Addition) Parcel 030-30 (Sterns Addition) Parcel 010-03 Parcel 021-30 (Sterns Addition/Autumn Ridge) Parcel 012-05 (Sterns Addition/Autumn Ridge) ASSESSMENTS: Assessments are proposed to be levied against the benefited property as shown on the attached drawings. A preliminary assessment roll is included at the back of this report in Appendix B. All lateral costs will be revised based on final costs. The manner in which .the project costs are proposed to be assessed are in accordance with the property owners and don't necessarily reflect assessment policy established by the City. These assess- ments will be spread over 10 years at an interest rate based on the bond sale financing this project. SANITARY SEWER: Sanitary sewer proposed herein is lateral. It is recommended the sanitary sewer be assessed on a lot equivalent basis.for the benefited property it serves_ It is estimated 43 residential lots will be served by the sanitary sewer in addition to Pinewood Elementary School. Based on the lineal feet of sanitary sewer abutting Pinewood School,.it is proposed 22 lot equiva- Page 4 . RPT49488 5 191 lents be assessed to the school. Therefore, the total estimated lot equiva- lents benefiting from the sanitary sewer is 65. The estimated cost per lot equivalent is determined by dividing the total sanitary sewer cost by the estimated lot equivalents. Trunk area sanitary sewer will be assessed to those parcels not previously assessed as part of their development agreement. WATER: Yater main proposed herein is lateral and will be assessed entirely to the abutting property it serves on a front foot basis. A credit will be applied for that frontage which abutts the pond. Trunk area water main will be assessed to those parcels not previously assessed as part of their develop- ment agreement. SERVICES: The three sanitary sewer and water service stubs will be assessed to the benefited property they serve. STORM SEWER: The storm sewer system in the roadway is lateral and will be assessed on an area basis to the benefited property it serves. The storm sewer system serving as the pond outlet is trunk. Trunk area storm sewer will be assessed to those parcels benefiting from the trunk storm sewer which have not been previously assessed. STREET: ,Street proposed herein will be assessed entirely to the benefiting property it serves on a front foot basis. A credit will be applied for that frontage abutting the pond. WALK 6 TRAIL: Walk and trail will be assessed entirely to the school property on a,front foot basis - Page 5 RPT49488 ss REVENUE: Revenue sources to cover the cost of this project are listed below: Project Cost Revenue Balance Sanitary Sewer Lateral $101,890 Lateral Assessment $101,890 $101,890 $101,890 -0- Water Main Lateral $ 77,,,935 Lateral Assessment 77,935 $ 77,935 $ 77,935 -0- Services Lateral $ 1,990 Lateral Assessment 1,990 $ 1,990 $ 1,990 -0- Storm Sewer Lateral $112,950 Trunk 51,965 Lateral Assessment $112,950 Trunk Area 118,194 $164,915 $231,144 + 66,229 Street Lateral $154,.690 Lateral Assessment $154,690 $154,690 $154,690 -0- Walkway 6 Trailway Lateral $ 31,570 Lateral Assessment 31,570 $ 31,570 $ 31,570 -0- Page 6 . RPT49488 45G PROJECT SCHEDULE Present Feasibility Report Public Hearing ,Approve Plans and Specifications open Bids/Award Contract Complete Construction Assessment Hearing First Payment Due with Real Estaste Taxes RPT49488 Page 7 S -Z May 2, 1989 June 6, 1989 July 5, 1989 August 1, 1989 Summer, 1990 September, 1990 May, 1991. APPENDIX A PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 563 A. SANITARY SEWER, ITEM UNIT UNIT PRICE QUANTITY TOTAL COST e=�moaveaamamay..... =.... =.seeeevesmeeeoa....................meevevee Remove Bituminous Pavment S.Y. $1.50 650 $975.00 V PVC San. Seger 0-35" dp. L.F. 16.00 1420 22,720.00 8" PVC San. Sever.15'-25' dp. L.F. 25.00 600 15.,000.00 8"'DIP San. Sever 25'-35' dp:. L:F. 35.00 380 13,,300.00 Manhole EA. 1,000.00 8 8,000.00 ManhDle Depth Greater than 8' L.F. 70.00 67 4,690.00 8" g 4" Wye EA. 50.00 2 100.00 Bituminous Street Restoration S.Y. 3.00 650 1,950.00 Improved Pipe Foundation L.F. 1.00 2000 2,000.00 Mechanical Trench Compaction L.F. 1.00 2100 2,100.•00 Topsoil Borrow C.Y. 5.100 300 1,500.00 Seed ACRE 1,500.00 1.5 2,250.00 ------------------------------------------------------- Total c--------------------------. $ 74,585.00 +5Z Contingencies 3,730.00 $ 78,315.00 +302 Legal, Eng., Admin.,& Bond Int. 23,495.00 TOTAL SANITARY SEWER $101,810.00 Page 8 RPT49488 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE 'STERNS ADDI-TION UTILITY AND STREET IMPROVEMENTS PROJECT NO. ,561 B. WATER MAIN ITEM UNIT UNIT PRICE QUANTITY TOTAL COST ----------------------- .-------------10----------m Remove BituminousPavement 00 8" DIP Water Main L.F. 16.00 2410 38,560.00 6" DIP Water Main L.F. 13.00 120 1,560.00 Hydrant EA. 1,000.00 5 5,000.00 B" Gate Valve A Box EA. 500.00 4 2,000.00 6'" Gate Valve & Box EA. 400,00 2 800.00 Wet'Tap 8'" DIP to Existing 16" EA. .1,600.00 1 1,600.00 Fittings LBS. 1.00 3000 3,000,00 Bituminous Patch S.Y. 3.00 10 30.00 Improved Pipe Bedding L.F.. 1...00 2000 2,,000.00 Mechanical, Trench Compaction L.F. 1.00 2530 2,530.00 ----------------------------------------------------------------------------------- Tota1 $57,095.00 +52 Contingencies 2,855.00 $59,950:00 +302 Legal, Eng., Admin.,& Bond Int. 17,985,00 TOTAL WATER MAIN $77,935.00 Page 9 . RPT49488 APPENDIX A - CONT'D. PRELIMINARY 'COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561. C. SERVICES TOTAL SERVICES RPT49488 Page 10. Wc) $1,990,.00 ITEM UNIT UNIT PRICE QUANTITY TOTAL COST Qao�a�e�eoa�am=es..eeeeeQ ------ =--- —.ee ---=v= ....................... 4" Sanitary Sever Service L.F. $6.00 90 $540.00 1" Water Service L.F. 7.00 80 560.00 1"' Corporation Stop EA. 30.00 3 90.00 1" Curb Stop & Box EA. 60.00 3 180.00 Mechanical Trench Compaction L.F. 1.00 90 90.60 ---------------------------'-------------------------------------------------------- Total $1,460.00 +5Z Contingencies 73.00 $1,533,.00 +30Z Legal, Eng., Admin.,& Bond Int. 457.00 TOTAL SERVICES RPT49488 Page 10. Wc) $1,990,.00 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 D. LATERAL STORM SEWER ITEM UNIT UNIT PRICE QUANTITY TOTAL COST 6a100ve a �Storm 42"6RCP Sever L=F$60v00cm6a $6,.000.00 36" RCP Storm Sewer L.F. 50.00 500 25,000.00 27" RCP Storm Sewer L.F. 35.00 150 5,250.00 24" RCP Storm Sever L.F. l28.00 100 2,800.00 18" RCP Storm ,Sewer L.F. 34.00 350 8,400..00 15" RCP Storm Sever L.F. 20.00 300 6,000.00 42" RCP FES with Trash Guard EA. 1,800,.00 1 1„800.'00 34” RCP FES with Trash Guard EA. . 700.00 1 700.00 6' dia. Manhole EA. 1,800.00 3 5,400.00 4' dia. Manhole EA. 1,000-.00 4 4,000.00 Catchbasin Manhole EA. 1,000.00 6 6,000.00 Catchbasin EA. 800.00 8 6„400.00 Rip Rap C.Y. 100,.00 20 2,000.00 Improved Pipe Foundation L.F. 1.00 1500 1,500.00 Mechanical. Trench Compaction L.F. 1..00 1500 1,500.00 ------------------------------------------------------- Total ---------------------------- $ 82,750-.00 +5Z Contingencies 4,138_00 $ 86,888.00 +30Z Legal, Eng,., Admin.,& Rand Int. 26,062.00 TOTAL LATERAL STORM SEWER $112,950.00 Page 11. RPT49488 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 E. TRUNK STORM SEVER ITEM UNIT UNIT PRICE QUANTITY TOTAL COST 24° RCP Storm Sever L.F. $28.00 630 $17,640.00 240 RCP FES with Trash Guard EA. 700.00 1 700.00 4' dia. Manhole EA. 1,000.00 5 5„000.00 Rip Rap C.Y. 100.00 10 1,000.00 Improved Pipe Foundation L.F. 1.,00 600 600.00 Mechanical Trench Compaction L.F. 1.00 630 630.00 Topsoil Borrow C.Y. 5,.00 400 2,000.00 Seeding ACRE 1,500.00 2.5 3,750.00 Seed with Wood Fiber Blanket S.Y. 1.50 4500 6,750:.00 ==-=------`----------------------------------------------------------------------- Total $38.070.00 +51 Contingencies 1,.903.00 $39,973.00 +30Z Legal, Eng., Admin.,& Bond Int. 11,,992.00 TOTAL TRUNK STORM SEWER $51,965.00 Page 12. RP,T49488. APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 F. STREET ITEM UNIT UNIT PRICE QUANTITY TOTAL COST .... =.saneeaem- Clear and Grub Lump Sum ...=...=............ $2,000.00 Lump Sum $2,000.00 Common Excavation C.Y. 1.00 2000 2,000.00 Common Borrow C.Y. 3.00 8000 24,000.00 1002 Crushed Aggregate Base TON 7.00 2750 19,250.00 Bituminous Base Course TON 10.00 900 9,000.00 Bituminous Year Course TON 13.00 450 5,850.00 Bituminous for Mixture TON 140.00 75 10,500.00 Bituminous for Tack Coat GAL. 1.50 250 375.00 B618 Concrete Curb 6 Gutter L.F. 5.00 6200 31,000.00 Conc. Curb & Gutter Reinforcing L.F. 0.50 420 210.00 Adjust Manhole Frames EA. 150.00 14 2,100.00 Adjust Gate Valve Boxes EA. 100.00 3 300.00 Topsoil Borrow C.Y. 5.00 700 3,.500.00 Sod S.Y. 1.50 1060 1,590.00 Seeding ACRE 1,500.00 1.1 1,650.00 ------------------- ------------------------------------------------------------- Total $113.,325.00 +52 Contingencies 5,666.00 $118,991.00 +30Z Legal, Eng., Admin., & Bond Int. 35,699.00 TOTAL STREET $154,690.00 Page 13. RPT49488 ('03 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 G. WALR.AND TRAILWAY ITEM UNIT UNIT PRICE QUANTITY TOTAL COST =n=�a=====�ee�a�=�ve��a�n��e��eeaa�se�aeSoaveeeeeeQesaeeaeeevenaeeevoaveeeaseveee Common Excavation C.Y. 2.00 1500 $3,000.00 3 000.00 Granular Borrow C.Y. 5.00 60 300.00 10OZ Crushed Aggregate Base TON 7.00 1450 10,150.00 2"Bituminous Trailway S.F. 0.50 4000 2,000.00 4" Concrete Walk S.F. 1.50 4750 7„125.00 Topsoil -Borrow C.Y. 5.00 50 250.00 Seeding ACRE 1,500.,00 0.2 300.00 ------------------------------------------------------------------------------------ Total $23,125.00 +5Z Contingencies 1,156.00 +302 Lega4, Eng., Admin.,& Bond Int.. TOTAL WALK AND TRAILWAY Page 14. RPT49488 $24,281 00 7,289.00 ---------- $31,570.00 APPENDIX B PRELIMINARY ASSESSMENT ROLL STERNS ADDITION UTILITY & STREET IMPROVEMENTS PROJECT NO. 561 SANITARY SEWER PARCEL NUMBER ASSESSMENT DESCRIPTION OF LOT RATE TOTAL EQUIVALENTS (PER LOT) ===aaa=m�aaa=m===a==vaeaa�aavaaaa==a=v--�eoavee=av-ve===m--vaeae� Stern's Addition 22 $1,566 $34,459 Section 25 Section 25 Parcel 010-03 6 1,566 9,398 Parcel 012-05 14 1,566 21,928 Parcel 021-30 23 1,566 36,025 aa==aaaa=a=aavaaaaaa------------==aa=maaaa=aaaaas==a==aa====aamaaaaaa.a.asa... TOTAL 65 $101,810 WATERMAIN PARCEL FRONT ASSESSMENT DESCRIPTION FOOTAGE RATE TOTAL (F.F.) (-PER F.F.) a=a=aaaaaa=aa===aaaaaaaa=ea=aaaaaa__==__==�aaaaa=a=aa=a= aamaaa�aaaaaa=aemaaa Stern's Addigion 3083 $ 18 $55,185 Section 25 Parcel 021-25 421 (1) 18 7,535 Parcel 021-30 850 (2) 18 15,215 acaca a aavvavaa=aaavvvvav==aa=cacacc=aaaaaa=a==aacaaa=cavvaavcaacaa -cv=a=== TOTAL 4354 $77,935 (1) .50' Credit applied for pond. (2) 150' Credit applied for pond. SERVICES PARCEL NUMBER ASSESSMENT DESCRIPTION OF RATE TOTAL LOTS (PER LOT) Section 25 Parcel 021-30 3 $ 663 $ 1,990 RPT49488 Page 15. C45 APPENDIX B - CONT'D. PRELIMINARY ASSESSMENT ROLL STERNS ADDITION UTILITY & STREET IMPROVEMENTS PROJECT NO. 561 STORM SEWER A. LATERAL ASSESSMENT PARCEL DRAINAGE ASSESSMENT DESCRIPTION AREA RATE TOTAL (SQ. FT:) (PER. S.F.) ee�seaQoeQaesammmeee------------- =--eemeve...v ® _ Sterne Addition 750 000 7 $ 0.09 $ 67,041 Section 25 Parcel 012-05 339,200 0.09 30,320 Parcel 021-30 174,400 0.09 15-,589 am�mamaeeeeeeeeeeeee�eeeemeeee�aeee�enonose°eeeme�e�vee��veeeveeeeeeemevoasemee 275,200 (3,) 0.056 TOTAL 1,263,600 370,400 (4) $112,950 B. TRUCK ASSESSMENT PARCEL DRAINAGE ASSESSMENT DESCRIPTION AREA RATE TOTAL (SQ. FT.) (PER S.F.) vemeeoeeameeaeee�eemeeee��eevev�eemeeveeeeeeeeeeaeeemeseveme�me�ve�� Sterns Addition 750,,000 $0.083 $ 62250 Section 25 Parcel 010-03 73,600 0.056 4,122 Parcel 012-05 339,200 0.056 18,995 Parcel 021-25 275,200 (3,) 0.056 15,411 Parcel 021-30 370,400 (4) 0.056 20,742 eeeeae.eess.eevoamme--v--aee-veeeveeeve-emee--eee------------------e-m--e-mmeee, TOTAL 1,,808,400 $121,520 (3) 16,800 S.F. credit applied for pond. (4) 50,800 S.F. credit applied for pond. RPT49488 Page 16. two APPENDIX B - CONT'D. PRELIMINARY ASSESSMENT ROLL STERNS ADDITION UTILITY & STREET IMPROVEMENTS PROJECT NO. 561 STREET PARCEL FRONT ASSESSMENT DESCRIPTION FOOTAGE RATE TOTAL (F.F.) (PER F.F.) �se�ea�e�vev���ev....e..v.ee.ve�.��e�eeee�me.emeee��..�.�a...................... Sterns Addition 1„113 $65.00 $ 72,219 - Section 25 Parcel 021-25 421 65.00 27,317 Parcel 023-30 850 65.,00 55,154 veesem------emeses-----weme --save-emee �e�m�e �m�� memevaavevee �em� see---- TOTAL 2,384 $154,690 WALK 6 TRAILWAY PARCEL FRONT ASSESSMENT DESCRIPTION FOOTAGE_ RATE TOTAL (F: F,) (PER F.F•.) mmeeeeeeaemeaeeoaems�vas-emeee---------- mae--massae------saveeeeeevm�e�����e� Sterns Addition 1,.406 $22.45 $31,570 Page 17. RPT49488 SUMMARY PRELIMINARY ASSESSMENT ROLL STERNS ADDITION PROJECT NO. 561 PARCEL SANITARY ' WATER SERVICES LATERAL TRUNK STREETS WALK TOTAL DESCRIPTION SEWER MAIN STORM STORM AND SEWER SEWER TRAILWAY Sterns Addition $34, $ 459 $55,185 $67,041 62,250 $72,219 '$31, $ 570 $322,724 Section 25 Parcel 010-03 9,.398 4,122 13,520 Parcel 012-05 21,.928 30,320 18,995 71,243 Parcel 021-25 7,535 15,411 27,317 50,263 Parcel 021-30 36,025 15,215 $1,990 15,589 20,742 55,154 144,715 seem-------= ..... = --- =--nam----- ------------as_a_=--------- TOTAL, $101,810 $77,935 $1,990 $112,950 $121,520 $154,690 $31,570 $602,464 Page 18. RPT49488 -- LEY ROAD --- --- (C.SAH.No. 30) sw�sE EVELAND / 3�" P 0 4 I 2 ADDITION SUa No. 2 T SUBSET 13 020.08 012-08 011-08 060-08 070-08 081-08 O.L. A 12ffi�.A:2 zoo app _ Se a In leel LA � 1 i p 02I-25 It 010.03 11 12 S 4 3 1�1 /' >HA i• i 021.3 r `.v/, 2 11 SANT SEVVM I L 4 CALVIN CT. 1 r• --1 L— ES ATES�� j 012 -OS //� to i 042-30 I -------- -- --I Q � 6 7 q T ► 1_LL1_1_ \J� I I. I 041-30 T-7-1-7— �T�'�`---I--1--- 060-2 1I STERNS ADDITION (PINEWOOD ELEMENTARY SCHOOL) M P0^eilrOe SANITARY SEWER & AnKa..nr a LATERAL ASSESSMENT la14ip K lti14 YIw1n�1g CITY PROJECT No. 561 Dote: MAY 1989 EAGAN, MINNESOTA a COMM. 49488 F9• NO. � 1 ee O r Q ® .• e R W7E c 021-25 I 0 2 I o 8 11 12 b N 5 4 ©ns I 4 020-09 (QSA-KNo. 30) un 1-08 1060-0941070-99 1081-08 M F ,'�� til �� 1 ` �`� —_I 090 O.L A I ��� ESTATES�0\2\OS 10 Ib I N ♦ 14, 042-30 I ---------a''� 1 �/ pI 7 I l f l l 1 j ✓�i�\\\� --� I---- T_-L--l-'--- 041-30 oho -z I SAT-r'� / r_T--r-T- I I II Q�1 I� I I � __L I STERNS ADDITION 606& n . YauW4 (PINEWOOD ELEMENTARY SCHOOL) pmewle no..n� WATER MAIN lit A Ammoc�ka a 1�1eo [is I 1 Tr 4 3 4 p 021-2 "010-0 0 EN3q POND JP -9B i, HWL 927:0 .��', ^\ o1, - HA ce 3q, 2 4 PROF OSED RCPNO i r, STORMSEWER ', ' 1 I 9 �� ' I (LAT RAL) , 4 SrjlM 7 --; ;t- ESTATES z10 '-4 j � 042-30 , I` bmhA W 6 7 041-30 oso� rT-1-7T-r1� STERNS ADDITION r......a �� (PINEWOOD ELEMENTARY SCHOOL) Haeme STORM SEWER & a LATERAL ASSESSMENT AawwkW" "P&A ,,,,,� CITY PROJECT No. 561 Datr MAY 1080 EAG'AN, MINNESOTA Comm. 4'9488 F19. NO. 3 OFFLEy ROAD --- --- (CZANNO. 30) EVELATD PRO USE RCP N S T L M) E R I O 4 (T.R NK) O 2 ADDITION R Sta Na 2 SL.NSET 1 3 i 020.08 012-08' 011-08 060-08 070-08 081-08 1/ 5 12th ADD 2 i p 4� I 1 Tr 4 3 4 p 021-2 "010-0 0 EN3q POND JP -9B i, HWL 927:0 .��', ^\ o1, - HA ce 3q, 2 4 PROF OSED RCPNO i r, STORMSEWER ', ' 1 I 9 �� ' I (LAT RAL) , 4 SrjlM 7 --; ;t- ESTATES z10 '-4 j � 042-30 , I` bmhA W 6 7 041-30 oso� rT-1-7T-r1� STERNS ADDITION r......a �� (PINEWOOD ELEMENTARY SCHOOL) Haeme STORM SEWER & a LATERAL ASSESSMENT AawwkW" "P&A ,,,,,� CITY PROJECT No. 561 Datr MAY 1080 EAG'AN, MINNESOTA Comm. 4'9488 F19. NO. 3 -- DFTiEY ;A --- (C S/IHNo 30) pF�'"�, EVaMD i I Q 2 A00R10N P LMORS SSM Nn 2 SLMET I 3 1 020-08 012-08 011-08 060-08 070-08 081-08 O.L. A 5 j �� - o xoo 1201 A 2 1 ♦� 4 3 �1 � ` •_ I LA 0 021-2 X010 3 i` _ fJ jJD�1 ; 11 PO jp-ea N r2 NW L 921.1 NW5 4 L 827.0 E $ '^• `�.''- r____T__- �`C� HA 02V30' 3 2 1 _f-1LJ\ Dc ry 4 CALVIN c7 1 c.�.:.i;,_ 1" :�`.`.I : t 5 6 7 '--------- 042-30a' r II 1'-< W I � 041-30 F rT-17 r r—T —T——II--- STERNS ADDITION Penes ■,y.,..,. a &mo„� �roe (PINEWOOD ELEMENTARY SCHOOL) n9..nt TRUNK STORM SEWER ASSESSMENT AssocAnderiates 4N M. 14H YYFAow CITY PROJECT No. 561 Dota: MAY 1869 EAGAN, MINNESOTA Comm. 48468 �9• NO. 4 O:L. A 12th Al I 4 2 ADDr1 3 3 2 I ' I I �\1 4 CALVIN CT. F 5 6 7 I 0.1- A ESTATES 2 10 060-2 --- PROPOSED Ll-, CENTERISLAND! %? LPROI \NS, CONI PROPOSED S' 042-30 041-30 020-06 (C A-KNm 30) LIDITORS MR No.2 012-05 011-08 060-08 070-08 081-08 Seale 010'03 ;I jrl S. , WALK `,\\ STERNS ADDITION (PINEWOOD ELEMENTARY SCHOOL) STREET & WALK & LATERAL ASSESSMENT CITY PROJECT No. 561 021 30' �+ PROPO^�IED- STf Ex r i 3F-Vw/86111 COdCTE1'E Gd'G PF3"OP$ED,STRtET; I -- 32' -F vd X661 C GST TE 012-05 -7 I—�✓ /<\1 �V � I RmWNroo •�•re• �e�...w A Iles" Ansrut a A..oew« Pum. Dote: MAY 168 Comm. 49488 FP19• NO. 5 Agenda Information Memo June 6, 1989, City Council Meeting MTC OPT -OUT D. Agreement to Consider City of Eagan Opt -Out to MTC Bus Service - The cities of Apple Valley, Burnsville, Eagan, Prior Lake, Rosemount and Savage all exercised their right to consider opting out of the regular route transit service that is currently provided by the Metropolitan Transit Commission (MTC). The Minnesota Legislature provided this alternative to all communities that are defined as "end of the line" for current transit services offered by the MTC. During 1987-1988, a Joint Powers Agreement was prepared by the six (6) communities to apply for funding from the Regional Transit Board (RTB) to conduct an evaluation of the feasibility of an opt -out program. The Needs Assessment Transit Study, as funded by the RTB, was undertaken to identify existing and future transit needs in the area and to evaluate service options that could be pursued to meet those needs. It was determined as a result of that study that the existing transit system does not meet local needs and that replacement transit service options are available to better meet regular route and intra -city transit within the six city area. The recommendation of the study was to opt -out of the metropolitan transit system and establish a local, six -city authority. The conclusions and recommendations of this study were presented to each of the six city councils in April 1989, and also at a public information meeting held in Apple Valley on May 17. In order to meet the July 1, 1989, deadline of submitting a service plan to the RTB, action is necessary to adopt a joint powers agreement at the June 6 meeting and forward the same to the other five (5) participating communities. Enclosed on page is the joint powers agreement that establishes the six -city transit authority. For a copy of the Six - City Needs Assessment Transit Study, refer to the executive summary and the detailed report that was distributed to each member of the City Council in early April. If any member of the Council has misplaced their report or would like a copy of any of the data, please contact the office of the City Administrator. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an agreement that would establish a six -city transit authority creating the necessary joint powers agreement which authorizes the submittal of a six -city replacement service plan to the Regional Transit Board by June 30, 1989. 14 Joint Powers Agreement AN AGREEMENT ESTAB'LISIIING A SIX -CITY TRANSIT AUTHORITY FOR THE CITIES OF APPLE VALLEY, BURNSVILLE, EAGAN, PRIOR LAKE, ROSEMOUNT AND SAVAGE THIS AGREEMENT is between the cities of Apple Valley, Burnsville, Eagan, Prior Lake, Rosemount and Savage (hereinafter "The Cities"). WHEREAS, The Cities are Minnesota municipal corporations, duly organized and licensed under the laws of the State of Minnesota; and WIIEREAS, The Cities historically have shared common concernsand intcreas and have had long and positive working relationships; and WHEREAS, The Cities have previously organized logePher tinder the Minnesota Joint Powers Act, Minnesota Statutes Beckon 471.59, 'to conduct a "Needs. Assessment Transit Study;" and WHEREAS, the purpose of the "Needs Assessment Transit Study" was to evaluate the transit needs of The Cities, evaluate the level and cost of existing, transit service in The -Cities and to determine the feasibility of establishing a "Replacement Service Program," also referred to as "opt -out program," pursuant to Minnesota Slalutes Section 473.388; and WHEREAS, The Cities have determined that area transit needs are not being met and a high proportion of area property dazes levied for transit purposes is not being utilized for area transit service in The Cities, NOW THEREFORE, The Cities agree as follows: I. The Cities jointly approve the conclusions and recommendations of the Needs Assessment Transit Study. 2. The Cities will jointly prepare and submit a "six -city replacement service plan" to the Regional 'Transit ,Board by June 30, 1989. 3. "Replacement service" will begin. on , 1990,, and will consist of the replacement of existing 'Metropolitan Transit Commission transit services with similar service, contracted through the formal public 'bidding process. 4. The Cities will establish a "six -city transit aol'hority," by separate. agreement, for the purpose of planning, and govcnning transit programs i'n The Cities. Agenda Information Memo June 6, 1989 City Council Meeting DNR PROPOSAL/DEER POPULATION CONTROL A. DNR Proposal for Minnesota Valley Deer Population Control, 1989 -1990 --The Minnesota Valley Deer Management Task Force has held four (4) meetings during the months of April and May to discuss and evaluate proposals of the DNR and U.S. Fish 6 Wildlife regarding deer management in Fort Snelling State Park and a portion of the Minnesota Valley National Wildlife Refuge. For a copy of the short-range recommendations ared by the task force refer to pages through. The City has received a copy of the minutes of each of the Task Force meetings. If any of the Council would like a copy of the detailed minutes, copies can be included with additional information on Monday. Mr. John Parker, representing the DNR, has requested time on the agenda to discuss the proposal for the 1989-1990 deer population control. In summary, the DNR is recommending a bow hunt SeptembAr 16 through November 12. If the hunt does not adequately thin out the deer population, the DNR will bring sharpshooters into the park after November 12. For a copy o the proposal w Mr. Parker's recommendations, refer to pagesb through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a deer reduction effort to control population for 1989-1990 as recommended by John Parker of the Department of Natural Resources. From : Scott Co.Rbstract & T1•tde:Shakopee,MN;G12-445-0229 May.30.19u'3 11:4r rvi ru. APPENDIX. MINNESOTA VALLEY DEER MANAGEMENT TASK FORCE, page i MEMBERSHIP, RECOMMENDATIONS, AND MEETING NOTES, �qi .._tee I # 110RIK .:.:r MIIEUMIP LIST May 1S, 1989 "k'eoular" Itubers/Altemates RearasMtim Don D0719......................Bloomington Oliver M000110ch...............Pagan Charlotte Shover ...............kiurnsville Kathleen Ridder.. ..,..........mmAota Heights Richard Laybourn ...............Minnesota Network for Animal Coram= Dean Weigel replaced by ........ Minnesota Valley Humane Society Jacqueline 7schokke Linda Hatfield ................. Friends of Animals and Their Environment *Arden Aarestad................... Isaac Walton. League/City of Edina liaison Joe White.... .............,:...,...Minnesota Valley Audtbon Club Argy Anderson/Scott Maas...,.... Minnesota Deer Blotters Association Jim 000doien/Rich Glililams.....Nati'onal Mu leloading Rifle Association Duane Johnson .................... Minnesota State Archery Association Larry Gillette... ................. .Herutepin Parke Chuck Lowery/Barb Sokvnidt....... Dakota County Parke Dept. Steve Lewis/Terry Schreiner., .U.S. Fish & Wildlife Service Minnesota Valley National Wildlife Refuge Mancy Albrecht .............. Minnesota Dept. of Natural Resources (DNR) Div.of Parke & Recreation Wallace Bartel ............... MN DNR, Fort Snelling St. Park Jon Parker.....................MB DNR, Area Wildlife Manager "Su000rtino" Members Don bmld It....................Facilitator (MN DNR) Rick Maierotto .................Biologist, College of St. Tholes Sue Senscah................... ..Sociologist, Dhiversity of Minnesota .."..... (Taping meetings for research) JayMr.Aninch.,....... MN DNR, Deer Research Biologist " Added by gip COncensus, but did not attend any meetings. 71 DRAFT DRAFT DRAFT SNORT -RANGE RECOMMENDATIONS DEER MANAGEMENT TASK FORCE INTRODUCTION At meetings held on April 25, May 3, 10 and 16, 1989, the Deer Management Task Force (see attached list of participants) discussed and evaluated the proposals of the Department of Natural Resources and the U.S. Fish and Wildlife Service regarding deer management in Pt. Snelling State Park and that portion of the Minnesota valley National Wildlife Refuge between the Ft. Snelling, State Park boundary and'1-35W during the 1989-90 season. After extensive discussion and negotiation the task forte was able to reach consensus on a number of recommendations related to these short-range issues. These recommendations are listed below. The task force also discussed issues on which the member. -were unable to reach consensus after repeated attempts. Those issues are also listed. It should be clearly understood that in agreeing to the following the task force members are in no way obligating themselves to maintain these positions in any future discussions or deliberations regarding deer management activities beyond the 1989-9.0 season. RECOMMENDATIONS (1989-90 only) The Deer Management Task Force agreed to tba.following by consensus: 1)• The.deer management objective should be to reduce the deer population density.. 2) The no -action alternative for deer population density reduction is not acceptable. 3) The use of sharpshooters for deer population density reduction is acceptable. In taking dear by sharpshooting, the emphasis should be on first removing the obviously sick, weak. or injured deer, then antlerless deer, then other deer. Prime healthy bucks should not be taken. 4) The cities should identify those areae with high incidence of deer -vehicle collisions and investigate placing_ reflectors in those locations. The Task Force was unable to reach consensus on the use of public hunting *$,a method for reducing deer population density. However, if a public hunt is proposed and approved, the Task Force recommends the following: 1) only antlerless deer should be taken. 2) mandatory hunter orientation should be a prerequisite for receiving a permit to hunt. For the Ft. Snelling portion of a hunt the orientation should be verbal with written instructions handed out. For the Minnesota Valley Refuge portion of a hunt., a limited number of hunters should be pre -selected and thereby required to attend a formal group orientation session. 0 f From : Scott Co.Rbstract & T8t1e:Shakopee,MN;612-445-0229,May.30.1989 12:47 PM PO4 The Task Force was unable to reach consensus on the following: 1) The deer population density number which should be the objective of population reduction efforts. 2) If'a public hunt is proposed and approved, the method by which deer would be taken (.e. shotgun,, muzzleloader,, bow).. 3) 'The use of non -lethal deer population control methods. 4) The use of trap and remove as a deer population reduction method. Other proposed recommendations related ,to deer management were offered by members of the Task Force but were unable to be discuseed because :of the lack of time. The Task Force members agreed to continue to meet and will begin to, address, issues related to a long-range deer management plan at their next meeting in September.. The,summaries of all task force meetings held to date are attached. From page 1 DNAFT 5/22/89 SUMMARY. A combination of ehot9m and bow-huntirg and sharpshooting In'Fort Snelling State Park and the Minnesota Valley National Wildlife Refuge from Novenber b, 1988't2un*h February 10, 1989,, removed 129 deer (51% female). The poet -reduction survey indicated at population of 243 (29 par sgusre mile) which agreed closely with our model's prediction. our goal was to remove 211 deer in 1959-89 to reduce the density to 22 per square mile. This was to be followed by the removal of 91 deer in 1989-90 to seduce the density to 15 per squaremile. The 1988-89 goal was not met. 8urvuyo of deer in Burnsville;, Ragan, and Bloomington were Ragan, a stable population in most oPsBort�svlle but �le, atslhey ia decrease in thecated an increase Bloomington Ferry area of Bloomington. We propose a combination of shotgun and bow -hunting followidb density sharpshooting to remove 175 dear in 1989-90 to reduce the population to 15 per square mile, Bunters will be required to tale antlerless (female or immature male) deer only and sharpshooters will be required to take antlerless, sick or injured deer only. In following years we Propose to remove 15 to 25 door per year or about 80 deer every other year to stabilize the population at 18 to 20 per square mile in Spring (pre-fawninig). DNA and USFMB propose that this be dans with hunting and sharpshooting. l,ong•rangs management will include more study of deer in this area, continued monitoring of vegetation and improved aerial and deer -car collision surveys to measure the effects of the deer reduction. DTIII will work with the cities to integrate our control program into a eemmmity-wide deer management strategy. A citizen -natural reseuroes managers task force has bee: convened v6 ed and has evaluated this proposal over four meetings starting April Concensus (unanimous agreanent) me not reached an this proposal. The task force agreed to evaluate this short-term proposal and to continue to attempt to next meeting is scheduled for septeeber, with �mant41°hly meetings tonfol' ow. 1. 1988-9g Deer •�,�-•+••+ �lm�t The Minnesota Department of Natural Resources (DW) and the Minnesota Valley National Wildlife Refuge (UMS) oorghcted one special deer hint with shotguns and one with bow and array in 1988.. Additional deer ware removed by ehaprehooting following the hunts. Theshotgun-hunt was held on the vaaeka de of November 5 - o and 12 - 13. The hunt was held in Fort Snelling State Park south of 'I-494 and in the Long Meadow Lake and Black Dog units of the Refuge (u nits Ia. L2, Yi,B Bihu and 82 shown in msp 1). Ninety-three permits Vere available, claimed permits at the mandatory orientation session. Nuntere took 51 deer of Which only 20% were adult fanales, and 20% were immature females. Th, bow -hunt was ooccted in the Black Dog unit only (al and B2). An unlimited number of permits were available to be picked up by the hunters, in person, at the Refuge headquarters. 'Nuntere were required to study hunt regulations and boundaries at that time and to sign an affidavit of understanding. A total of 1578 bow -hunters picked, up permits, but so, do not know 'how many of than hunted'. Saw -hunters took only 5 deer from November 14 141 thrao December 31. Sharpshooting was done by DNR and USFWS officers from December 20, 1988 through February 10, 1989. They took 73 deer which included'51% adult females, 15% immature females, and only 8% adult males. A total of 129 deer were killed, of which 52% were female (35% adult). No trespass or safoty problems were noted among permitted bunters. One bow -haunter was apprehended taking a deer in unit BI during the shotgun -only asaeon. 2. Doer roaalatiaa Btatea omni Oaala An aerial surt�rny of doer numbers in the hunt area and in surroun in ocn =ities was conducted in February and March, 1989. This was after completion of sharpshooting. The population in the Park and Refuge area was estimated at 263 (Table 1). Deer density were dawn frau 35 per aware mile in 1988 to 29 this year;, a 17% decline. This reduction did not meet the goal set in 1968, which was to r+anove 211 deer to reduce the density to 22 per aware mile. If this goal had been met, ve proposed to remove 91 deer in 1988-90 to reach 15 per aware mile. Again this year to wx eyed Ragan, Lebanon Hills County Park (Fagan and Apple Valley), Burnaville, and parte of Bloamirgton. Ob received plarbas of funding for surveys from Burnoville, Fagan, and Dakota County Parks. The estimated deer population in Sagan, excluding Lebanon Hills, was darn from 122 to 89 (4.1 to 3.0 per square mile). 'The Lebanon Hills population- was vp from 85 to 201. This indicates an increased:rnmber in Eagan, but a greater concentration in Lebanon Hills. The Burnsville survey included an additional area not aurveyed (by error) in 1988. This was the northeast ocraer, bounded by I-35FA and Highway 13. This naw area held 67 doer or 27 per square mile. The remainder of Burnsville had an estimated a dear (0.4 per square mile), down from 12 deer in 1988. The Bloomington Ferry deer popslation in Bloomington was down from 108 to 85 (160 to 142 per square mile). This high density Is due to deer feeding. Ph did not survey the Ninemile Creek or Purgatory Creek areas due to lack of funds. The harvest and survey data were entered into the mathematical model which is used by MM to predict deer populations. Tho model predicted a Spring (pre -fawning) population of about 250 resulting from a kill of 129 which we had in 1988-89. This corresponds well with the -observed sober of 243. Using this model, we predict that we must take about 175 deer including 34% adult females, 29% immature females, and only 9!5 adult males, to reduce the 1990 Spring population to 128 deer or 18 par square mile. To accomplish this goal we propose a public, special hunt with shotgun and bow and arrow. If necessary this will be followed by sharpshooting by DNR and USFM officers. If we accomplish the.objectives this year, we could maintain a stable Population with a kill of 18 to 25 deer each year or a kill of about 50 doer. every other year. (i) Hunting (a) Park area south of I.494 (Unit F1 on map 1 - Eapan) (1) Bow -hunting from September le through Novanber 12, I's F M 1989, (ii) Permits will be unlimited. (b) Hunter requirements/Safety Consisiderations (1) Hunters not obtain permit in pereon at the Park hsadgnarters. (ii) A verbal orientation and written regulations and instructiore will be given with the permit. (iii) A permit application fee will be 05.00. (iv) Only antlerless deer may be taken. (v) Up to two door may be talon with two licensee. (vi.) All deer must be registered at the Park headquarters. (vii) Blaze orange clothing mast be warn when the gun. season is open in the Refuge (November 5-12). (2) ShMVehootisg (i) To be donne only if hunting doss not, accomplish deer goals. (Si) Areae to be used include the entire park, Unite P1 (Fagan), F2, and F3 (I I I Helghts) on map 2 . (iii) Dates and proosdures are identical to those described below in section (b) M. B. ![MMOM MUM WIQIHL 1M.188 iMMM (419MIR boa sled 8m oville) (1) Hunting (a) Hatirma!e far type of I Md bmter deneQtiaes Hunter densities are breed on National Wildlife Refuge standards developed from mperieno" with controlled hunting. The standards are 1 homer par 25 acus, lar aiotgm->a►ting and 1 bmtmaI per i0 acs+es for aordrery->la�tl . These stardards provide for minimum contact among hunters and promote a safe experience. Areas selected for archery -hunting were those which were closest to residential area to mmrimize safety to residents. Archery -hunting areae in Bloomington and" Burnsville are located near areas where such hunting has been allowed on private lards in the past. (b) 3Httiaoala ftw AMItiaaal bmtiag dMs: Mot page 4 The hunt last year was two reeks -40, or 4 days. This year the proposed hunting period includes two weekwds plus the intervening week, or 9 days total. This is intended to give the hunters additional time to learn the area and deer locations and to increase the chances that weather and doer movement will be optimal. All of thew factors will inorease'h rater aooceea and reduce the need ,for sharpshooting. (c) Lang Meadow We Unit (Hleainplina) (i) ffirriga-Imatimu from Noveuber 4-12, 1989, an all huntablo refuge lards east of Ceder Avenue (L1, L2, and L9 on map 1). Ton,pemmits will be 'issued (i hunter per 26 acres). These areas were hunted with ehotgun last year. (ii) I from November 4-12, 1989, can all huntable lards west of Oador Avenue and south of Long Meadow LaIm (L4', LS, and L6). Unit L6 is property owned by the City of Bloomington. Seventeen Vomits will be, issued (1 per 10 acres). By 'having the archery -hunt ooincide with the gun hunt east of Coder Avenue, harvest' potential will be maximized. 2080 unite were not hunted last year. (d) Black Dog Lake thit (Dommille) (1^)-Lmtlaq from November 4-12, 1989, an all huntable refuge lards north of the railroad tracks and south Of Black Dog Lake (81 and B2 on map 1')- Twon"ix permits will be issued (1 hunter per 25 acres). These units were hunted last year. (ii) Arebory-lmtinp,from November 4-12, 1989, on certain refuge lands south of the railroad tracks (83). Last year namerous deer were observed entering this land,'which was unhgntad, as they tore "pushed" by hunters on lend north of the railroad tracks. Archery -hunting south of the tracks will provide additional hwvaet but will not cause safety concerns associated with gun- -hunting near the bluff. 1molve permits will be lemied (1 per 10 acres). (e) Hunt:Requirem®nte/Safety 00mideraticns (1) Permits will be required for the gun ard bow -hunts. (ii) A permit application fee will be 66.00. Y3 Pape ..:5 (iii) Deer taken by pan and boa must be registered at the refuge headquarters. (iv) Only antlerless deer ,(females and immature melee) may be taken, this is to minimize the nuiber, needed to be taken to control the population. up to 2 deer may be taken per hunter. (v) Oun-hurting may only be dons froo portable or tmporary stands elevated at least 8 feet from the the growd. (VI): Gum must be unloaded and eased while the hunters are goirg to and from a stand. (vli) Blaze crarge clothing must be worn while gun and. bow -bunting, (viii) All gun and bow -hunters must attend a mardatory verbal orientation with written Instructions., (ix).Brochures,00ntaining rules, regulations and maps will be issued to all hunters when they obtain Parous. (x) Boundary 91gra will be clearly posted. (xi:) Refuge law onforoement officers will actively patrol the hunt areas. (2) Sharpshooting. (a) Will be dome only lf'hunting does not accomplish deer re3iction goal. (b) Only antlerless deer will be •talmn except that priority will be given to taking sick or injured deer of either sex. (c) All areas that will be hunted within the Loop Meadow. Lake and Black Dog rake (hits will be hunted by sharpshooters from November 13, 1989, to ,March 30, 1990, or until the reduction quota is reached. (d) Will be doer only by Refuge and EUR law enforcement officers. (e) Weapons used will be oenternre riflso of ;243 or .223 caliber. (f) All procedures will be as in 1988-89. page 6 4. i�M doer saturant. When the population goal of 15 per agaare mile observed during the winter aerial sonars is reached, we will menage the doer to maintain this density while the effects of the reduction are monitored. We have been monitoring the vegetation damage ty deer in the Park and Refuge. WB also have records of deer -car collisions through 1986, when rad authorities began disposirg of the deer. The Department of Natural Resources will work with the cities to obtain an accurate estimate and trand of doer -car collisions. If vegetation damage and doer -car collisions are redwood to acceptable levels bK population re3action and other feasible damp control methods, the deer population will be allowed to increase until damage or collisions increase significantly. The population would than be slightly r &ced and maintined. If vegetation and other damage are not significantly rodreed, see will evaluate the need or desireability to reduce the herd further. The DNR wildlife manager will assist the cities in identifying areas of high deer -car collision m3mbers. DNR will assist the cities in obtaining Information about Swareflex(TM) deer warning reflectors which have bum shown to reduce such collisions. The DNR will give technical assistance to citizens eperiencing damage to residential landscape and garden plants. These measures are in response to recommendations of the task force. The DNR will work with Inter ted cities to integrate our control measures into a plan which includes the entire city as well as the state and federally administered lands. DNR research biologists are making preliminary plane to do studies of deer movements, productivity, and human interaction in this area. These will build an previous U.S. Fish A Wildlife Service studies. Future studies depend on additional funding. We plan to contirnre our aerial surveys of the three cities and to expand them If funding can be obtained. A deer manageent took force was initiated an April 25. 1959 and has met four times. The task force has 18 members including a facilitator provided by DM. Represented are: 3 animal protection or animal rights groups; the cities of Bloomington, Burnsville, Eagan, and Mendota Heights; 3 hunting groups; 2 general environmental groups; Hennepin and Dakota County Parks; MR Parks and Wildlife: and U.S. Fish & Wildlife 'Service (meaborship list attached). The task force agreed to evaluate this proposal and supporting documentation, and to defer discussions of long-term, comprehensive management so that the issues could be studied in depth. The task force made recanmmn8ations only M= a unanimous decision could be made. This proposal was modified based an recommendations of the task force. The reoommardations and issues discussed are attached, as are the summmariae of the four meetings to date. The next meeting is scheduled for Septanber, with monthly meetings to be held after that date. Although the agenda hes not been agreed upon, it Is expected that the discussion will involve the evaluation of altenstive methods of deer population and deer damage omtnol. We will also attempt to propose a comprehensive doer management strategy for the four (possibly five) communities represented.. Prepared by: Jon Parker and Steve liewls, Assistant Manager DNR Wildlifo Mgr. Minnesota Valley National Wildlife Refuge 223 Holmes St. 6101 E. 80th Street Shakopee. MN 55379 Bloomington. MN 55425 Phone: 446-9393 854-5900 Page 7 WIT TABLE 1. MINNESOTA VALW POPUE ATION ESTIMATES 10,82- 1989 DATE OF OENIM 2/02 1/83 1/84 1785 2/86 1987 1/88 2/89 Fort Snelling+ Lang Meadow+ S1ack:log Oount 267 254 286 251 461 N 219 -183 Eetiirate(a) 356 339 381 333, 576 O 291 243 Density(b) 42 40 45 40 69 35 29 S Area - 8.4 square miles U R V R Y Nuober of Deer Raso_ ved by Hinting a Sharpshooting 57 82 226 76 129 (a) Research with observations of marked doer from helicopter in similar habitat shaved a msKimum of 75% observed. Thus "Estimate" a "Count" x 1.33. (b) Deer per square mile. S r.: page 8 UNIT NUMER OF TYPE OF [NIT SIZE (ACRZS)� PER= HWTING/SHMSHOOTING. Port Snelling State Park F1 F2 F3 m Valley NaticQial Wildlife Refuge Unlimited None None Archery Sharpshooting Sharpshooting $i 600 20 Shotgun 82 168 6 Shotgun 83 115 12 Archery Ll 23 1 shotgun L2 10 1 Shotgun L3 200 8 Shotgun U 60 6 Archery L5 13 1 Archery 8lomington Lands L6 100 10 Archery ill From : Scott Co.Abstract 8 Title:Shakopee,MN;612-445-0229 May.30.1989 11:52 AM PO4 PAGE 9 MAP 1 Proposed Hunting Zones -1989/1990 Minnesota Valley National Wildlife Refuge and Ft. Snelling State Pork 0 Leacnd GIlunling innt Doo 1�k0 •F.W.S. Fwt ^ Fal Snelling Unit ll - • D.N.R. lOnO MoOdew Lekil Unit • F.W.S. yo Scale R R. /. c�1 $ Paye 20 MAP 2. FORT SNELLING UNITS IN MENDOTA H rI •�', � �'� �'"" • EIGHTS AND •`� r•',: EAGAN st +� `_ IWO r t. , t • :F ��.11 • p . 1 �,, •. rl !:� .r .,`'•,, . •� ; \ � \7. • � A � •tin � y�� �4liS; ' 4, �.� ��iMl•,,}MN � �+` � 'r,1 . \.,. l.•'. •'.1••11:'• �"�+ •.•1: v =,� f If lh� tr �+, • •..� hR M , 1 r VA 7 Aj _AW bi ` . .. Agenda Information Memo June 6, 1989 City Council Meeting SPECIAL, PERMIT/NORTHERN NATURAL GAS CO. FOR STEEL_FRAME MUILDING H. Special Permit for Northern Natural Gas Company to Construct a ,Steel Frame Building over an Existing Meter ,and Regulator Facility --At the May 2, 1989 City Council meeting, a special permit request by Northern Natural Gas Company to construct a steel frame .building to clover a meter and,regulator facility that is :currently located on Outiot A in Fairway Hills lst Addition was continued to the June 6 City Council meeting. The purpose for the continuance is,to allow th'e applicant to work with the City'staff to consider construction materials other than the steel frame, develop a landscape plan, give evidence of an erosion:Prevention plan and for the staff to arrange for neighborhood meeting. The Department of Community Development has coordinated this item., For a copy of the initial report and information porta g to the neighborhood meeting, refer to pages through. ACTION TO HE CONSIDERED ON THIS ITEM: To approve or deny the 'special permit for Northern Natural Gas Company to construct a bu'ild'ing over an existing meter and regulator facility on Outlot A, Fairway Hills 1st Addition subject to certain conditions. aU SUBJECT: SPECIAL USE PERMIT APPLICANT: NORTHERN NATURAL GAS CONPANY,'DIVISION OF ENRON WCATION: OUTLOT A, PARKWAY HILLS 15T ADDITION EXISTING ZONING: R-1 DATE OF PUBLIC FEARING: SAY 5, 1989 DATE OF REPORT: APRIL 45, 1989 REPORTED BY: COMMUNITY DEVE APPLICATION SUMMARY: Northern Natural Gas Company is requesting a Special Use Permit to allow a 24' x 36' steel frame building with steel sheet siding over an existing meter and regulator facility. It is the intention of the applicant to construct a fence similar - in type to the existing fence along Pilot Knob Road. The 12' wood privacy fence would screen the property and most of the building. The applicant is also intending to white rock the entire site. The building would be painted a tan color to look more aesthetically plasting. If approved, the Special Use Permit shall be subject to all applicable Code requirements. ZONING to tp iv.vv. i I -T %JLMv0 %j bxt, Alts • Ip - CO. RD. .80 00 Y MAP 'eNhO27 2y7A7AKOTA COUNT ROD RIGHT OF MA'PRt _ x q�•,�i 1 � S s I C \ If I•` a iii et:r' • s I E � r I. 4 'Zl1. r I a � ' Ryle un �-- •,rr • a4r 4r / ��e • _Z•.._. _. .lo p p IF p .nom b•. 6q ' .lu 7. .1 •' h I I , !!! w 1 f A E \�� ♦ i I I It b �. • J - r it 46 1 S w. ut .� • I yi S yy j �p'' 1 . .. (OI� 'r0 Ste\ � •/ 14 I :�:�►i �� oto ei ,y / .�' ra•0 ''•� 1C is I �[ Fk. u • :I, m t ,, •a S 57 .e 11 a • .,��o� y 10 I I t v. I I I a 1, a •• � g w bIt t is ff 1 04 t' 4 • `1! ` 1 YO ri DRIVE r.l an, of • 1 I � f r . a 1 I / �.. I 0/v . 0. •11,01 9 MEMO TO: JIM STURMj, CITY PLANNER FROM: SHANNON WILLEY, ZONING ADMINISTRATOR/PLANNER I DATE: JUNE 21 1989 SUBJECT: SPECIAL USE PERMIT FOR ENRON CORPORATION At the May 2, 1989 City Council meeting, direction was given to the applicant to work with City staff on a revised plan for their steel building over an existing meter and regulator facility. On Tuesday, May 30, Dennis Werkmeister, the representative for Enron, Al Herrmann, the developer for Fairway Hills, and staff met at the site. Dennis and Al discussed a plan to resolve the drainage and erosion problems occurring in the rear portions of lots 5 and 6, block 1, Fairway Hills. Al is prepared to seed and mulch as soon as Enron completes their seeding, mulching, and erosion control. Dennis informed me that he would be meeting with some of the affected neighbors on Wednesday, May 31 regarding the proposed building. I spoke with Dennis the following day regarding the meeting and he will be submitting a report to staff prior to the City Council meeting. He indicated to staff the proposed changes to the original plan which include increasing the height of the fence by two feet to an eight -foot height and providing a landscape plan. Staff suggested to Enron that they construct a brick or a prefabricated panel with a brick veneer building. The hip or pitch roof should be of decorative metal. It is not Enron's intention to erect a brick or similar -type building. We were also told that Enron does not plan to completely enclose the entire meter and regulator facility. This would leave a portion of the facility exposed and only screened by the proposed fence. As proposed, the building meets applicable zoning requirements; however, staff strongly encourages the applicant to provide an alternative siding treatment to be compatible with the surrounding residential uses. Respectfully submitted, �'lCu2i2E5Yl- l.�(�Y Zoning Administrato /Planner I SW/mg Q3 Agenda Information Memo June 6, 1989 City Council Meeting CONDITIONAL USE PERMITLNAEGELE OUTDOOR ADVERTISING C. Conditional Ds& Permit, Naegele Outdoor Advertising to Allow a 40 Foot Tall, V -Shaped Billboard Advertising Sign on. Lot 2, Block 1, 8 8 W Industrial Acres --At the, request of the Director of .Community Development and concurrence by Naegele Outdoor Advertising, this item is recommended for continuance to the June 20, 1989 City Council meeting. The Community Development Department has completed its survey of height regulations for advertising signs from several other communities as directed by the City Council. The Director of Community Development has asked for an extension to allow -for further analysis of those height regulations and to prepare a report for City Council review. 'ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny continuance of the conditional use permit for Naegele Outdoor Advertising until the June 20 meeting. MA Agenda Information Memo June 6, 1989 City Council Meeting APPOINTMENT OF CITY INSURANCE REPRESENTATIVE A. Appointment of City Insurance Representative --The City has completed a solicitation for statement of qualifications to retain an insurance agent/broker or insurer representative. The purpose of the City retaining an insurance agent is to engage the services of an insurance agent/broker and risk management advisor with respect to all insurance of the City within the scope of professional liability, fire, workers compensation, casualty and marine, fidelity and security bonds and other coverages as may be determined necessary. There were five (5) proposals submitted to the City and after a review of those proposals the Director of Finance is recommending that the City interview Alexander and Alexander, First Insurance and Consolidated Agencies. The interviews are scheduled for Friday, June 2 beginning at 2:30 p.m. The results of the interviews will be forwarded with a recommendation as a part of the Additional Information packet on Monday. For a copy of the statement of qualifications which includes current insurance coverage information and the expect i ns of the n c .,refer to a copy of the SOQ enclosed on pages through Each of the insurance proposals are 50 to 100 pages in length and, therefore, are not included with the City Council agenda information. If any member of the City Council would like to inspect any of the proposals, they are available in the office of the City Administrator. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the selection of an insurer representative as recommended by the interview panel to provide the services of an insurance agent/ broker and risk management advisor to the City of Eagan for the next three (3) years beginning July 1, 1989. 6A_5 OF QUALIFICATIONS AGENT/BROKER OR INSURER REPRESENTATIVE TABLE OF CONTENTS I. INTRODUCTION II. STATEMENT INSTRUCTIONS III. STATEMENTCONTENT IV. STATEMENT OF WORK V. STATEMENT EVALUATION AND CONTRACT AWARD VI. CONTRACT EXECUTION VII. CITY INFORMATION EXHIBIT A I. INTRODUCTION This request for STATEMENTS OF QUALIFICATIONS has been prepared by the City of Eagan to retain the services of an insurance agent/broker or insurer representative. The City intends to engage the services of an insurance agent/broker and risk management advisor with respect to all insurance of the City within the scope of professional liability, fire, workers compensation, casualty and marine, fidelity and security bonds, and other coverages as may be determined necessary. CITY OF RAGAN CURRENT INSURANCE COVERAGE INFORMATION For Policy Year July 1, 1988 -June 30, 1989 coverage Premium Property $ 25,661 Inland Marine 4,145 General Liability 97,891 Crime (Money & Securities) 225 Public officials Liability 13,280 Automobile 47,703 Workers' Compensation 164,507 Valuable Papers & Records 140 Accounts Receivable 44 Public Employee Blanket Bond 1,522 Treasury Bond $100K (Volunteer Fire) 338 Accident & Health Volunteer Fire 866 $356.,322 OA II. A. All statements should be sent and all questions and correspondence'should be directed to: E. J. VanOverbeke, CPA Finance Director/City Clerk City of Eagan 3830 Pilot Knob Road Eagan, MN 155122 (612)454-8100 B. All ,statements must be received no later than 4,00 p.m., May 26, 1989. III. STATEMENT CONTENT A. Title Page Include the name of the insurance agent/broker or insurer representative, firm, local address, telephone number, name of a contact person, and the date. B. Table of Contents Include a clear identification of the material by section and by page number. C. Completed responses to City forms, ,parts one through four as provided by the City and proposed changes to the sample agreement as provided. 3 ITy PART ONE CITY OF RAGAN REQUEST FOR INFORMATION AGENT/BROKER OR INSURER REPRESENTATIVE The purpose of this questionnaire is to assist the City of Eagan in the selection of an agent/broker or company representative for its property and casualty insurance program. 'All responses will be subject to data practices statutes of the State of Minnesota and considered public information available to anyone for any purpose upon request. PART ONE Name of Agency/Company: Address: Telephone Number: Check One: Broker Independent Agent Direct Writer Principal/Account Executive: Primary Assistant: City Contact at firm: Account Executive's Qualifications: Number of Governmental Clients: List Current Municipal Clients: Number of Other Clients: Length of time with Agency/Company: Length of career in Insurance or Risk Mgmt.: Professional Designations: Please attach Resume for Principal/Account Executive, Primary Assistant and City Contact Person (if different). 4 1cz-:),0 SUPPORT SERVICES AVAILABLE: Service Claims Risk Mgmt. Information System Loss Control Rehabilitation Actuarial other: 0 In -House Through Staff Affil-iate Location of Branch/Affiliates that will Assist in Servicing the City of Eagan: General Questions: Yes No Are you willing to be compensated on fee-for-service basis? Comments: Are you willing to disclose commissions received on this account? Comments: Are your agents covered by errors and omissions insurance? _ Amount: 5 Co / PART TWO The City of Eagan is desirous to receive specific services, under a written agreement, with the agent/broker or insurer or representative. YesImo, Are you willing to enter into a formal written service agreement? Comments: Services Recuested Will you: 1. Prepare, with the City of Eagan, all insurance coverage specifications: Comments: 2. Review, with the City of Eagan, policies when issued for compliance with specifications? Comments: 3. Negotiate and place all property/casualty insurance lines required, with uniform anniversary date? Comments: 4. Provide information on relevant changes in the insurance market, with recommendations for upgrading the existing insurance program as necessary or beneficial to the City? Comments: YesTwo 5. Assist in developing comprehensive insurance coverages? _ 6. Comments: Providean insurance policy inventory and a cumulative five year premium and loss summary? Comments: 7.. Provide a complete accounting of all compensations earned (direct or contingent) on this account? Comments: S. Provide a loss exposure list with appropriate classifications, updated annually? Comments: 9. Assist in claims control & loss adjustment? Comments: 10. Assist in minimizing premiums, by reviewing and auditing rate schedules and formulas, and reviewing claims reserves semi-annually before unit loss reports are filed? Comments: 11,. Assist in loss prevention engineering and loss,control programs? Comments: 7 3 cC Yes No 12. File updated property values annually with insurer (and elsewhere if necessary) to waive the applications of co-insurance? Comments: 13. Provide written confirmation and follow-up on all communications with the insured and insurers? Comments: 14. Adjust coverages and premiums as exposure changes are reported by the insured? Comments: 15. Provide estimates of future premiums for budget proposals 60 days prior to renewal? Comments: 16. Review lease agreements and contracts? Comments: Please attach copies of forms and reports as evidence of services performed by your agency for other municipalities. These forms and reports should be examples of the types of services required in items l through 16 above. References: Governmental Individual Organization Telephone Account Exec. MARKETS (Not applicable to Direct Underwriters) List Major Markets List Markets you wish to approach for this Account Company Total Agency Property/ Total Agency Property/ Casualty Premium Volume Casualty Premium Volume with this Insurer on Similar Risks 9 � Os PART THREE Insurers also provide service that the City of Eagan believes are important and. desirable. Can the following be provided by your markets? Yes No 1. Conduct an initial safety review, including a written hazard identification and recommendation? 2. Conduct an initial physical inspection of major operating areas and facilities, with an inspection each subsequent year? _ 3. Provide certificates of insurance upon request by the City of Eagan? 4. Assure that any proposal to increase rates upon renewal will be accomplished by 1) a,record for the appropriate period that explains the proposed increase, 2) a list of claims paid and reserves established., and 3) an estimate of r6newal premiums for budgeting purposes at least 60 days prior to renewal? _ 5. Provide the City of Eagan with quarterly reports of loss experience., including claim reserves for professional liability and general liability claims, and for workers' compensation; a review of claims reserves two months before unit loss reports are finalized; a copy of unit loss report figures that are submitted to the bureaus; loss breakdown by claimant and by cause? 6. Provide for claims handling, auditing, certificates of insurance and underwriting locally? 7. Provide engineering, and rate consultation for new construction? B. Provide the City of Eagan with the opportunity to provide input and participate in ,its defense for liability claims? FEES FOR SERVICES* Property -Casualty Risks PART FOUR (Please complete based on the following Insurance Services Agreement which defines Total Compensation to the Agent) FIRST YEAR SECOND YEAR THIRD YEAR Maximum Fee (If commission, include percent and calculation) RISK MANAGEMENT Services listed in PART TWO on Pages 6-9, and the Agent's Insurance Services Agreement in Exhibit A. Fee/Hour $. Principles and Marketing S Associates and Technical Clerical * Assume that insurance is placed net of commissions, or that any commissions are included as compensation. Assume that a minimum three year agent of record relationship is anticipated except for unsatisfactory service or charging uncompetitive fees. 12 Pq IV. STATEMENT OF WORK The responding firm is responsible for completion of the statement. The statement is expected to be complete and detailed while clearly delineating all costs either on the forms provided or as a supplement thereto. The City retains the right to select services as desired. If there are any items not specifically listed by the City or included in the Statement of Work, it will be assumed that the respondent does not provide those services and will be evaluated accordingly. V. STATEMENT EVALUATION AND CONTRACT AWARD A. The clarity and specificity of the Statement of Work will be considered in the evaluation. B. The City intends to engage the agent/broker or representative that is evaluated to be most qualified to perform the work and is the most advantageous to the City. C. Based upon the evaluations, the City Administrator will recommend to the City Council the selection. The actual selection of the agent/broker or representative will be made by the City Council. D. The City shall not be liable for any expenses incurred by the applicant including, but not limited to expenses associated with the preparation of the statement, attendance at interviews, preparation of a cost proposal or final agreement negotiations. E. The City of Eagan reserves the right to reject any and all statements or to request additional information. VI. CONTRACT EXECUTION A. Negotiations Notwithstanding an agreement, the City reserves the right to negotiate the final terms and conditions of the agreement to be executed. Should the City and an insurance agent/broker or insurer representative be unable to mutually agree upon the entire agreement, the City reserves the right to discontinue negotiations, select another insurance agent/broker or insurer representative or reject all of the insurance agents/brokers or insurer representatives. Upon completion of negotiations agreeable to the City and the insurance agent/broker or insurer representative, an agreement shall be executed. B. Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or agreement shall participate in any decision which 13 1D17 affects his or her direct or indirect personal or financial interest. 2.. It is a breach of ethical standards for any person to offer, give or agree to give any city employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group, or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. No insurance agent/broker or insurer representative shall assign any interest in this agreement and shall not transfer any interest in the same without the prior consent of the City. 4. The insurance agent/broker or insurer representative shall not accept any client or project which, by nature,places it in an ethical conflict when representing the City of Eagan. 5. The City requires affirmative action, and therefore, the insurance agent/broker or insurer representative selected shall not discriminate under the agreement against any person in accordance with federal, state and local regulations. VII. CITY INFORMATION A. The City of Eagan was incorporated in 1974 as a statutory, plan A city. It has a Council - Administrator form of government. The City provides a full array of municipal services and general administrative functions. 1,., City Council The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council, composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, is elected at large for a two year term. The Councilmembers are elected at large for four year terms. Set forth on the following table is certain information pertaining to the City Council. NAME TITLE TERM EXPIRES Vic Ellison Mayor 12/31/89 Thomas Egan Councilmember 12/31/89 Dave Gustafson Councilmember 12/31/91 Theodore Wachter Councilmember 12/31/91 Pam McCrea Councilmember 12/31/89 14 2. City Administrator - The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and the coordination and management of City departments on a daily basis.. 3. City Staff - The City Administrator implements Council direction through the department heads of eight City departments. For the purpose of these statements, the primary department shall be Finance/City Clerk. The Finance Director/City Clerk shall act as project manager and principal.liaison to the proposing insurance agent/broker or 'insurer representative. EXHIBIT A SAMPLE AGREEM THREE YEAR AGENTIS INSURANCE SERVICE AGREEMENT (Highlight any changes you may require) This agreement made —'19 -- 19_, between the City of EN Eagan, herein after referred to as "CLIENT", and Insurance Agents, Brokers, and Risk Management Advisors, hereinafter referred to as nA,". "Client" agrees to engage the services of "A" as Insurance Servicing Agent of Record with respect to all Insurance of "CLIENT" within the scope of Professional Liability, Fire, Worker's Compensation, Casualty and Marine Insurance, the Fidelity and Surety Bonds, hereinafter referred to collectively as "Insurance", subject to the following items and conditions: I. Term of Agreement This agreement shall take effect on July 1, 1989 and shall continue and remain in effect for a period of three (3) years, unless it is terminated prior to the 30th day of June, 1992,. by either party giving the other ninety (90) days prior written notice of termination. II. Agency Representation It is agreed that, with respect to all services to be performed under this agreement, "A" shall at all times and in all circumstances be the Insurance representative of "CLIENT" and shall use its best efforts to ascertain and understand the risks and the Insurance needs of "CLIENTS" and, in all such matters, to act as though "CLIENTS" interest were its own. "A" shall also act in the capacity of Insurance Broker or Insurance Agent to negotiate, place, service and receive commission (if any) on all or any part of the Insurance purchased by "CLIENT" unless use of another agent or broker is authorized by the Client. "A" shall be under the duty to fully disclose to personnel authorized by "CLIENT" any and all commissions, received or payable and any possible conflict of interest relating to "A" representation of any Insurance underwriter with which Insurance is to be placed. "CLIENT" understands that"A" shall act in the dual capacity of Risk Management Advisor and Insurance Agent'. It is further agreed that the total compensation of "A" as provided in Article IV hereof, shall not be affected by such dual capacity. 1 III. Services !'A" agrees to perform during the period of this agreement, in a competent and professional manner, the following services for the anticipated or maximum compensation specified in Article IV of this agreement. A. Egposure Survey Establish a procedure for evaluating all exposures to insurable losses which are involved in the operations of "CLIENT" and provide an exposure list, updated annually. Particular attention shall be paid to those exposures that could result in a catastrophic loss. Work with "CLIENT'S" staff and advisors to explore alternative means of dealing with loss exposures, such as an elimination or reduction of risk, complete or partial reduction of risk through deductibles or self-insurance schemes, and alternative insurance underwriters and rating plans which minimize the present value of cash outflow. B. Specifications Work with "CLIENT'S" staff and advisors to draft coverage specifications for insurance as shall be purchased by "CLIENT". Assist in annually filing the statement of insurable values. C. 4uotes and Recommendations obtain proposals and quotes from qualified underwriters on a net of commission basis if available, for improving Insurance coverage, and work with the "CLIENT'S" staff and advisors to study and impartially evaluate all Insurance proposals received, in terms of the coverage provided, financial standing and services of the Underwriter and ultimate net cost to "CLIENT", and provide an Insurance policy inventory and summary, updated annually. D. Negotiate, Review Proposals and Claims Conduct on behalf of "CLIENT" all negotiations with all Insurance representatives and companies relating to issuance and maintenance of policies, audits, premium reports and all similar matters customarily handled by Insurance Agents, Brokers, and Advisors, including the obligation to make diligent efforts to continue any terminated policies. If "A" is unable to obtain any Insurance coverage, "CLIENT" shall obtain the coverage from another source. "CLIENT'S" staff and advisors shall be kept fully informed of all significant changes. Audited and approved policies, endorsements and invoices shall be delivered to "CLIENT" with respect to all Insured losses, and shall semi-annually review liability I13 IV. and worker's compensation reserves listed by insurance carrier and rating bureau, and offer recommendation to "CLIENT". E. Doss Control "A" shall serve as Advisor along with insurance company personnel with respect to Loss Control and Safety Engineering Programs. Services include inspection of plants and properties; pre -construction review of plans and specifications for new buildings and extensive alterations. This is in addition to and does not include services provided by employees,or persons engaged by the Insurance Company. On or before the first day of September, "A" shall submit an annual report of the work performed during the previous insurance year, the results achieved, premiums paid and losses incurred on insured risks, a summary of the current insurance program and any outstanding unfulfilled recommendations for risk, coverage or cost improvement. F. Communications No charge phone accessibility, written confirmation and follow-up of communications with "CLIENT" and Underwriters. Assist "CLIENT'S" staff and advisors in the application and use of Risk Management procedures and information systems. G. Other Services Provide services 1-16 listed on attached Agency Services, (see "Part Two"'), Experience and Qualifications Questionnaire, submitted by "A" on , . shown as Exhibit I. Total Compensation A. Amount The total compensation of "A" for services performed under this agreement for the first year shall be an anticipated amount of with a maximum of , and for the second and third years, an annual anticipated amount of , with an annual maximum of "A" shall be compensated on hourly rates of $ for Agency Principles, $ for Associates and Technical personnel, and $ for Clerical. Insurance invoices to "CLIENT" shall include a breakdown of policy premium by classification or budget allocation purposes, and a statement of fees payable. Premiums shall be remitted as invoiced. B. Definition "Total Compensation" for the purpose of this agreement shall be deemed to be the sum of: All compensation received by "A" from any Insurance Underwriter for Insurance required by "CLIENT" including both direct and contingent commissions; and All compensation or reimbursement received by "A" from "CLIENT". With respect to any Insurance written for a period of more than one year, only a yearly pro -rate credit shall be included in the calculation of "A" compensation during each annual period said Insurance is in effect. If permitted by Insurance companies, only net premium charges shall be made in every Insurance placement irrespective of the level of compensation incurred. C. Excess If payments receivedby "A" exceed the total compensation, "CLIENT" shall request "A" to perform additional Risk Management services,, other than the placement of Insurance, equal in value to such excess. If, however, "CLIENT" does not request such additional services, then "A" shall remit excess to "CLIENT", and this total compensation provision is hereby incorporated in any Insurance placed by "A" on behalf of "CLIENT". D. Invoice For the service specified, "A" shall be entitled to total compensation as specified above and as billed. The invoice provided by "A" shall contain an itemized statement of services provided, time expended, and persons providing said service. V. Performance "CLIENT" agrees to make available to "A" all necessary financial and operating data essential to the performance of services described in Article III. "CLIENT" shall provide access to its premises and properties and such written authorization as shall be required by rating bureaus, Insurance companies or similar organizations. "CLIENT" agrees to appoint "A" Agent of Record or Broker of Record for all Insurance Companies marketing products through the Agency System. IV. Agreement This agreement shall be binding upon the successors and assigns of the parties hereto. 4 ( (S Executed in Minnesota this WITNESS: WITNESS day of , 19_. "A" BY: "CLIENT" BY: Mayor BY: City Clerk Agenda Information Memo June 6, 1989 City Council Meeting PRELIMINARY PLAT EXTENSION/TOWN CENTRE 100 5TH ADDITION B. Extension, Preliminary Plat Approval for Town Centre 100 5th Addition --The City has received a request for an extension of the preliminary plat for Town Centre 100 5th Addition, Waterford Apartments. The preliminary plat did expire February 16, 1988, and, due to an oversight, a plat extension was not requested at that time. Mr. Dave Sellergren, representing Waterford Apartments,, is requesting a one year extension and considering a retroactivity to February, 1989. The extension would be until February, 1990. The City staff have raised several questions regarding the expiration of this preliminary plat in light of the Council's adoption of new standards that incorporate building products, underground parking, underground sprinkling and other related standards that were approved during 1988. These standards were approved by the City Council after the preliminary plat of the Waterford Apartment project was approved. Since a final plat was not applied for and recorded prior to February, 1989, there is a question as to whether the City Council wishes to modify the development plans either by requiring a new preliminary plat, new conditions to the existing preliminary plat or providing an extension of the preliminary plat with no changes. For additional information on this matter, refer to correspondence provided by Mr. Dave Sellergren on behalf of the Waterford Apartment project and a memo prepared by the Department IQf Community Development, both reports are enclosed on pages 1 through - ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an extension of the Town Centre 100 5th Addition, Waterford Apartment project, with or without amendment to the Town Centre 100 5th Addition preliminary plat. �q IAN Es P, INN,N ROBERT L. HOFFMAN JACK NDALY D: KENNETH L NDGREN ENDELL R ANDERSON GERALD H.'F IEOELL ALLAN E.MULLIGAN ROBERTJ HENNESSEY AM ES G CRICK50M EDWARD J. DRISCOLL JAMES P. MILE, G ENEN: FULLER DAVID L. BELLERGREM RICHARD J. KEENAN JOHN D. FULLMER ROBERT E. BOYLE FRANK I.. HARVEY CHARLES S: MODELL CHR15TOPHEP-J. D ETEEN JOHN R. BEATTIE LINDA H. FISHER THOMAS P. STOLTMAN STEVEN G. LEVIN FORREST 0. NOWLIN MICHAEL C. JACKMAN JOHN.E. CE YL JON 5. SWIER2EWSMI THOMAS J. FLYNN JAMES P. OINN TODD I. FREEMAN PETER STEPHEN B.SOLOMON JCROMK-.BECK SHERAH M xANN KE LL OMAN KV RETILN GCRAL GERALD L BECK JOHN B.LUNDOUIST DAY LE THOMAS 0. HULAN' . B. HVMPNREY. JP. May 10, 1989 LARXIN, HOFFMAN, DALY & LINDGREN, LTD. 05VID J. PEAT MICHAEL T. MCNIM RLE! R.WEAVER HERMAN L.,TALLE ATTORNEYS AT LAW VINCENT D: ELLA NDREW. J. MITCHELL A JOHN . COTTER • BEATRICE A. ROTHWEILER 1500 NORTHWESTERN FINANCIAL CENTER 2000 PIPER JAFFRAY TOWER AILAN PAUL, B. KLUNKETi . NILOOW 7900 %ER%ES AVENUE SOUTH 222 SOUTH NINTH STREET KATHLEEN MICHAEL M, GABON NEwnAN MICHAEL B. 1-1GABON BLOOMINGTON,' MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55402 XOPN-HICKS' TRACY R. CmBERN-H CPR. TELEPHONE 16121835-3600 TELEPHONE 16121336-6510 - GR DY CATERINGRARN WILSON. JEFFREY ANDERSON JEFFREY FAX 16121686-3333 FAX 16121336-9760 B WLEPSON DANIEL L.BOWLES 000 M VN..HA CX TIMOTHY JE. E. NORBTAO OPSTA OSA NORTH SUBURBAN OFFICE A. A. GRE. .ASIA R .AS 6990 SPRINGBROON,DRIVE, .SUITE 250 THONAS"NH, .MCCA RIDGE $ICHACL COON RAPIDS, MINNESOTA 55433 S. OHEN MICHAEL S. cOHEN ISE M NORTON TELEPHONE 16121 766-7II7 GARYA- VAN CLEVE MICHAEL B RAMA MICH FAX (fi121766-6JIL JOSEPH DICKER JACQUELINE F.DIETZ GAYLEN L. KNACK POLNEY O, IVES 'U LIE A. WRA9E Reply to Bloomington CHP)9TOPMEP J-NAPPISTMAL SHARON L-BREMNA MARIKAY CANA=L'ITZAV TIMOTHY J.. NEANE - JON P. NORBERG WILLIAM C. GRIFFITX TM EODORE A. MONOALE JOHN J. STEFFENHAGEN DANIEL W. VOSB OJ COUNSEL IT EPX G19 "�VAJ p ICMAPO A. NOROBY E PCHARD MAY 1 z YALSO WI9DDN91„TED IN 1889 City of Eagan Attn: Jim Sturm Planning Department 3830 Pilot Knob Road, PO Box 21199 Eagan, Minnesota 55121 RE: Waterford Apartments - Town Centre 100, 5th Addition Dear Jim: .Based upon our telephone conversations and the attached memorandum; we request that the City Council either waive or expedite the reprocessing of the plat of Town Centre 100, 5th Addition. As discussed, we request that the City Council consider the matter on June 6, 1989, if that is possible. We make this request so as to not waste the time of either the Planning Commission or City Council. Inadvertently, the owner/developer forgot to request an extension prior to the one year expiration date: The developer's attention was temporarily diverted to projects in other communities. Now, the developer is ready to proceed to final plat. Town Centre 100, 5th Addition, is exactly the same subdivision as it was approved by the Council on February 16, 1988. The Waterford Apartments residential complex development to be constructed in the 5th Addition is under final design to comply with all of the conditions attached to the approval of the plat and the apartments. No changes with respect to conditions are requested. LARKI!�, HOFF.MAN, ITALY & LINDGREN, LTD. Jim Sturm - City of Eagan May 10, 1989 Page 2 If you would like to meet with the developer, the project architect or me at any time to further discuss this request, please call and we will be available at your convenience. Sincerely yours, �i . David C. Sellergrenor LARKIN, HOFFMAN, DA(Y & 4INDGREN, Ltd. DCS:DU5SG Enclosure cc: Jim Stirton Jack Brandt TO: Waterford Apartments File File No. 14,206-01 FROM: David C. Sellergren DATE: April 24, 1989 RE: Expiration of Preliminary Plat Approval FACTUAL ..VGJ'KEPT EL T. . C MIRLE] WEAVER MERMAN L TALLE VINCENT O. ELLA JOHNANDRE OHNA COTI CPMITC :[LL BEATRICE A. ROTHWEILCR PAUL B. PLUMKETT ALAN L. KILDOW KATHLEEN M. PICOTTE NEWMAN MICHAEL B. LC BAD.. FRANCIS C. 3I11ER90N TRACT R. EICHHOFNHICKS' ANY OA..' .... I CAiX LPIMC BAR NETT. WILSON- JE ET C. ANERSON DANIEL L. BOWLED T... M. VLATKOVICM TIMOTHY J. MCMANV9 OREOORY E..ORSIAD LISA A. GRAY DART A. RENNLKE T NOMAD H WEAVER 9 MANN ON K; MCCAM BRIDGE MICHAEL 9. D.C. DENISE M...RI.. GARY A. VAN CLEVL MICHAEL B: DRAMA JOSEPH W, DICKER J PC... LINE R DIET. OAYLEN L MACK POON[I O J VLIE A. W.A.0 CH RISTOPMER J. MAPR191HAL SHARON L. BRENNA MA.IKAY CANADA OTEAV OTH T. J. KEANE JON R NOK..R. WILLIAM C. ORIr FITH T H CODORE, A. MONOALE JOHN J. 9TCFrENMAOEN DANIEL W. V.. 01 COVM9 EL JOSEPH OIil9 P CM ARO A. KORO BYC WISCONSIN T DIN L The application of Waterford Partnership for preliminary plat approval of Town Centre 100, 5th Addition was approved by the Eagan City Council February 16, 1988. Pursuant to Eagan City Code S 11.10, subd. 22, the. Partnership submitted materials constituting a development plan for a Residential Complex Development. These materials included a site plan, a statement of the development objectives, building design description, mix of units, unit features, and.a description of landscaping plan. The plans describe a development on 8.6 acres of land south of Town Centre Drive, west of Lexington Avenue. The development plan includes 122 rental units with five 22 -unit bilildings and one 12 -unit building. The Planning Commissioh, after review of the preliminary plat, development plan, building design, and zoning and planning issues, recommended approval at its meeting of January 26, 1988. On July 5, 1988, the Eagan City,Council amended the City Zoning Ordinance to prohibit detached garages and require certain exterior building materials not contemplated under the Waterford Partnership development. plan. Preliminary plat approval for the project expired on February 16, 1989, when the Partnership failed to obtain final plat approval from the Eagan City Council. No request for an extension of preliminary plat approval was made at that time. \2 C) 1 F:,^."1711 y�Il JAMES P. LA..IN LARRIN, HOFFMAN, DALY & LINDGREN, LTD. JL.MOErMAN JACKE..DALY D. KENX ExN u.DGwEw ATTORNEYS AT LAW HDUL q AlEDZLL ry GERALD N. LL LLICA ALLAN E. MU LLIOAN ROBES'. Es9EY ISOONORTHWESTERN FINANCIAL CENTER 2000 PIPER JA FF RAY TOWER JAMESON ERICK DRISCOL EDWARD J. ISLOLL COWARD J. IL P MILCv ]900'.X EREES AVENUE SOUTH 222 SOUTH NINTH STREET DEMES ME N. FULLER D C. 9CLLLRORCM AVID 1 BLOOMINGTON, MINNESOTA: 5543MINNEAPOLIS, MINNESOTA 55402 HARD J.LL ER JOHN O R TELEPHONE 16121835-3800 TELEPHONE 1641338-6610 C DOYL woBERT c BOYL[ r.A.K I. HARVEY FAX 16121 896-3333 FAX.16121 336-9760 C MAR LED S. MODELL Cn RISTOPMLw.J. DI CSLLN JOHN'w. BEAT'IE SHER LINDA H. ISH NORTH SUBURBAN OFFICE I ... A9 P. s'D'Mw. STEVEN.. LEVIN 8990 SPRINGBROOK DRIVE, SUITE 2SO .1C.ACORRE T' D JACKMA ICHAEL C. JACMMAN COON RAPIDS, MINNESOTA 55433 JOHN E. OIENL N e: SWI, RLEW3HI TELEPHONE (6121]86-]11> THOMAS J. FLYNN LAMES P. OIL N FAX 16121786-6711 TODDI. FREEMAN STEPHEN B -SOLOMON PETE. K. BCC. JERON C'M MAMMAL SHERRILL OMAN NVRETICM GERALD 1- DECK JOIN B.LUNOD DIS, Reply to Bloomington ELAN MAS oNO MF NVMPXR[T, JR. TO: Waterford Apartments File File No. 14,206-01 FROM: David C. Sellergren DATE: April 24, 1989 RE: Expiration of Preliminary Plat Approval FACTUAL ..VGJ'KEPT EL T. . C MIRLE] WEAVER MERMAN L TALLE VINCENT O. ELLA JOHNANDRE OHNA COTI CPMITC :[LL BEATRICE A. ROTHWEILCR PAUL B. PLUMKETT ALAN L. KILDOW KATHLEEN M. PICOTTE NEWMAN MICHAEL B. LC BAD.. FRANCIS C. 3I11ER90N TRACT R. EICHHOFNHICKS' ANY OA..' .... I CAiX LPIMC BAR NETT. WILSON- JE ET C. ANERSON DANIEL L. BOWLED T... M. VLATKOVICM TIMOTHY J. MCMANV9 OREOORY E..ORSIAD LISA A. GRAY DART A. RENNLKE T NOMAD H WEAVER 9 MANN ON K; MCCAM BRIDGE MICHAEL 9. D.C. DENISE M...RI.. GARY A. VAN CLEVL MICHAEL B: DRAMA JOSEPH W, DICKER J PC... LINE R DIET. OAYLEN L MACK POON[I O J VLIE A. W.A.0 CH RISTOPMER J. MAPR191HAL SHARON L. BRENNA MA.IKAY CANADA OTEAV OTH T. J. KEANE JON R NOK..R. WILLIAM C. ORIr FITH T H CODORE, A. MONOALE JOHN J. 9TCFrENMAOEN DANIEL W. V.. 01 COVM9 EL JOSEPH OIil9 P CM ARO A. KORO BYC WISCONSIN T DIN L The application of Waterford Partnership for preliminary plat approval of Town Centre 100, 5th Addition was approved by the Eagan City Council February 16, 1988. Pursuant to Eagan City Code S 11.10, subd. 22, the. Partnership submitted materials constituting a development plan for a Residential Complex Development. These materials included a site plan, a statement of the development objectives, building design description, mix of units, unit features, and.a description of landscaping plan. The plans describe a development on 8.6 acres of land south of Town Centre Drive, west of Lexington Avenue. The development plan includes 122 rental units with five 22 -unit bilildings and one 12 -unit building. The Planning Commissioh, after review of the preliminary plat, development plan, building design, and zoning and planning issues, recommended approval at its meeting of January 26, 1988. On July 5, 1988, the Eagan City,Council amended the City Zoning Ordinance to prohibit detached garages and require certain exterior building materials not contemplated under the Waterford Partnership development. plan. Preliminary plat approval for the project expired on February 16, 1989, when the Partnership failed to obtain final plat approval from the Eagan City Council. No request for an extension of preliminary plat approval was made at that time. \2 C) LARKIN, HOFFMAN, DALY & LINDGREN, LTD. Waterford Apartments File April 24, 1989 Paae 2 ISSUE I Whether the applicant has a basis in the City's zoning and/or subd'ivis'ion regulations for requesting an extension of the preliminary plat approval after the time approval has expired? ANSWER' The City Subdivision Regulations require that the City Council grant an extension or approval of a preliminary plat prior to the expiration date. See Sections 13.20, subd. 3, 11.10, subd,. 2, and 13.03, subd 2 of Chapter 13, Subdivision Regulations. However, absent changed circumstances, or new applicable zoning or subdivision regulations, the same subdivision application materials would have to be approved since all requirements have been met. I am aware of no new Eagan subdivision regulations. The effect of new zoning regulations is discussed below. ISSUE II Whether the new Eagan zoning regulations regarding garages and exterior building materials adopted July 5, 1988, as Ordinance 66, 2nd Series apply to this development? ANSWER The materials submitted with the preliminary plat development plan pursuant to Residential Complex which is effective for a period of three years. DISCUSSION constituted a Development approval The City of Eagan processes preliminary plats for multi -family projects pursuant to zoning ordinance S 11.10, subd. 22 which prescribes the additional submission requirements for a Residential Complex Development. This section states: In all R-3 and R-4 Districts, involving more than one principal structure, a development plan shall be required with a review by the Planning Commission and the approval of the Council. Said development plan shall be for a period of three years from the. date of formal approval by the Council. (Emphasis added.) It is typical of the process in the City of Eagan to require plans and materials of greater detail and specificity than that normally required for preliminary plat approval. Even though not specifically \2\ LARRIN,, HOFFMAN, DALY & L3NDGREN, LTD. Waterford Apartments File April 24, 1989 pgcie 3 characterized as 'residential complex development processing, this is, in fact what is required. In this case, the applicant submitted plans and information which detailed the use and density of the project, development objectives, a description of the types of buildings and materials used therein, the mix of the apartment units, amenities to be provided within the living units and constructed with the project, landscaping, and other issues relating to zoning and planning, but unrelated to subdivision regulations. This submission constituted the development plan as required by the Zoning' Ordinance. Staff -recommended conditions adopted by the Council dealt with such items as trash enclosures, requirements that rent included covered parking, and durable exterior materials. These are matters required to be addressed in Section 11.10, subd. 22 and 24 which deal with the development plan for residential complex developments. The subdivision regulations specifically state that new zoning regulations will apply when a preliminary plat is resubmitted for approval. However, the new zoning provisions regarding detached garages and exterior building materials relate to matters covered in the development plan approval which is good for three years.. CONCLUSION The applicant has little basis for extension of the preliminary plat now that approval has expired. Assuming that the City will require a new application for preliminary plat approval, however, the City does not have discretion to review matters relating to development plan approval, which under the Ordinance is good for three years' time. Since it would appear to be a waste of the City Council's time to go back through the subdivision process when no substantive changes could occur, the pragmatic approach is either.to waive or expedite the plat reprocessing requirement. ,r. v. DCS/DT6SG 3. MEMO TO: TOM HEDGES, CITY ADMINISTRATOR DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: JUNE 2l 1989 SUBJECT: TOWN CENTRE 100 FIFTH ADDITION (WATERFORD APARTMENTS) This plat, consisting of 120 rental apartment units at the southwest intersection of Town Centre Drive and Lexington Avenue, received preliminary plat approval on February 16, 1988. The final plat was never applied for and, thus, the preliminary plat expired on February 16, 1989. Since mid-April, the applicant's attorney, Dave Sellergren, has been in contact with the Community Development Department regarding a possible extension to the preliminary plat. A factual background was first prepared addressing the subdivision regulation allowing three-year site plan approval for R-3 and R-4 districts, as well as other City subdivision regulations. Then a letter requesting formal review by the Council on this matter was submitted to the City. In July 1988, R-4 district standards were amended to prohibit detached garages. This project does have detached garages but, through the design process,, the exterior was upgraded to have a brick facade along Town Center Drive on both the garages and the apartments. No changes to the previously approved plat are proposed by the applicant; however, upon in-house review, staff would like to add two additional conditions if the extension is approved. 1) Landscape irrigation shall be required in all sodded areas. 2) The project will be subject to the requirements of the Minnesota State Building Code that is being enforced at the time of building permit issuance. This item has been forwarded to the city attorney's office for their review in case questions arise at the City Council meeting on June 6. Attached is a site plan/landscape plan, front and rear elevations, City Council minutes from February 16, 1988, and the correspondence from Dave Sellergren. City Planner Attachments JS/mg `� 3 ,p� wPfl �+Pz �r°mmr f.,w al imimImmmm ��:.■����J{{. - eNSIMMOOMISI �maiiGi�iiiii��ii sGiC i=i:��lG0�0 1215/11M. r�o■l�y ° p �;mmmmmm�mmm.uis..�: G��68i6ii�EB� :..go mii:6�i�G��.Q.9.., - --- ,.. u� ty- a wne r �r°mmr f.,w al imimImmmm ��:.■����J{{. - eNSIMMOOMISI �maiiGi�iiiii��ii sGiC i=i:��lG0�0 1215/11M. r�o■l�y ° p �;mmmmmm�mmm.uis..�: G��68i6ii�EB� :..go mii:6�i�G��.Q.9.., I Hi I � �P I :�Q "�_� ,�jl •%�I I iIY� T �'� lu�'�„ titi � -I11. .ai�� I�r vlk�e6 A ........... mza� N! r .2 1 m SW -Ylki lam, .01mrAbff U."i 4, • Ui�a •Pik, ai'L s�u 5 .yN Ji �D-6 a e M r'�" "' ' 0 Now now No � 9s ; '' li9e�i �i��I `'.m i i fill 1�9II6ii�rill!l,flili1 �Im illi6iiil��Ii���I��9li�Ii�i��iii�l m Council Minutes February 16, 1988 TOWN CENTRE 100 5TH ADDITION - PRELIMINARY PLAT CThe application of Waterford Partnership for preliminary plat approval of Town Centre 100 5th Addition was then returned to the City Council for its review. The APC recommended approval subject to certain conditions. Dale Runkle was asked to detail the application and he explained that the 8.6 acre parcel on the south side of Town Centre Drive, westerly of Lexington Avenue would include 122 rental units with five 22 unit buildings and one 12 unit building. One parcel exceeded the 208 lot coverage but on average, the coverage is under 208. The density would be 13.9 units per acre. Mike Bloch of James Hill & Assoc. appeared, as did Jack Brandt, one of the owners. Mr. Bloch discussed the runoff to the rear of the project and indicated the rate has increased somewhat because' of increased impervious surfaces, etc. and stated the developer would agree with a joint storm sewer project, with the property owner to the south. He further stated a Homeowners Association will be established and mentioned that there is capacity available. and a .maintenance agreement is important for purposes of access to utilities to Town Centre Drive. In addition, a trailway connection would be'provided along the west of the property. Jack Brandt noted that the front exterior would be constructed of brick., and that there would be maintenance free lap siding around the other side. Mayor Ellison asked if the brick could be extended around all four sides, and Mr. Brandt's answer was that it would be too costly to do so. He further explained that the units would be 1,400 square feet in.size, all would have fireplace, vaulted ceilings, and washers and dryers in each unit. The rent would be as high as $800.00 per month and there would be central heating and air conditioning. Upon question, he answered that family and professional couples would be the aim for tenant purposes. Councilman Egan asked whether the parcel is part of the parcel designated R-4 that could revert in usage and the answer was yes. Mayor Ellison stated the staff is reviewing quality indicators for apartment projects to avoid fading of the exterior, and asked if the developer would 'entertain suggestions for siding, other than maintenance free lap. Mr. Brandt indicated that he would work with the staff in that respect. Egan moved, Wachter seconded the motion to approve the application, subject to the following conditions: 18 DS February 1,6, 1988 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the C final plat dimensions and the rates in effect at the time of final plat approval. 2. This development shall dedicate 10 foot drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 3. This devel-opment shall dedicate all public right -of. -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 5. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. 6. All internal public and private streets shall be constructed within the required right -of -way in accordance with City design standards. 7. If any public improvements are to be installed under a City contract, the appropria':te, project must be approved by Council action pr'ior to final plat approval. 8. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. 9. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. 10. All standard _platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. 11. All trash shall be contained in the garages or the enclosures shall be noted on the final 'plat submission. 12. One covered parking stall shall be included with the rent. 13. The development shall be required' to provide a maximum 2% landing area as approved by City staff on the proposed entrance drives to Town Centr-e Drive. Council Minutes February 16, 198'9 Z;' Ly 19. The development shall be required to work with the Eagan Parks and Recreation Department in determining the best location for the storm sewer outlet through O'Leary Park which provides a storm sewer for Lots 3-6. 15. The development, through the execution of the property building owners association ag,reement, can accept the maintenance and ownership responsibilities of the proposed internal sanitary sewer system. This agreement would eliminate the need to construct sanitary manholes in Town Centre Drive. 1.6. There shall be no access from the property directly to Lexington Avenue. 17. A 20, foot easement shall be provided along the westerly portion of the property for the sanitary sewer. 18. Developer shall work closely with staff to provide siding of as long lasting nature as possible and that such exterior shall be approved by 'the staff. Mr. Gustafson explained concerns about the storage of wood for fireplaces and Mr. Colbert suggested that gas fireplaces be installed as an alternate. All Councilmembe,rs voted in fav -or. See Plat File C 1979 DODGE ASPEN Mr. Hedgers requested approval of the City Council to declare a 1979 Dodge Aspen as surplus and authorize sale of the vehicle. Upon motion by Wachter, seconded McCrea,. it was resolved that the high bid of Ken Aszmann in the amount of "$255.00 for the Dodge be approved and be declared surplus property. All voted yes. AIRPORT RELATIONS COMMITTEE The City Administrator noted that a MASAC meeting was being held on February 16, 1988 and that Dustin Merrick, MASAC representative, was unable to be present, as was John Hohenstein. He also noted that there as no alternate and that the Council may consider an alternate for that position. NORWEST BANK DEVELOPMENT COMMITTEE Tom Hedges explained to the Council that he was requested by Norwest Bank to serve on a community board relating to development within the City. He was concerned not only about his schedule, but also any potential claim of conflict. The Councilmembers suggested that for both reasons, it would not be advisable that he be a member of the Board. 20 �3 C) Agenda Information Memo June 6, 1989, City Council Meeting CONDITIONAL USE PERMIT/%AVIER'S RESTAURANT C. Conditional Use Permit for Xavier's Restaurant to Allow On -Sale Beer and Wine in a CSC PD Located on Lot 3, Block 1, Town Centre 100 6th Addition --A public hearing was held by the Advisory Planning Commission at their last regular meeting held on May 23, 1989, to consider a conditional use permit for Xavier's Restaurant to allow on -sale beer and wine in a CSC PD District. The Advisory Planning Commission is recommending approval of the conditional use permit. For a copy of the report prepared by the Department of Community Development, refer to pages ?.Z through 1-gS- For a copy of the Advisory Planning Commission action, refer to those minutes enclosed on page(s) J.3/e,a+ 13:7 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the conditional use permit for Xavier's Restaurant to allow an on -sale beer and wine license. �3 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT FOR XAVIER'S RESTAURANT APPLICANT: CARMEN CANESSA LOCATION: LOT 3o BLOCK 1� TOWN CENTER 100 ADDITION 6TH EXISTING ZONING: CSCI PD (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: XAY 23j 1989 DATE OF REPORT: }JAY 11P 1989 REPORTED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION An application has been submitted requesting a Conditional Use Permit for on -sale beer and wine at Xavier's Restaurant located at 1260 Town Centre Drive in the Town Centre Shoppes. The restaurant seats approximately one hundred people and is a sit-down type, Class I restaurant. COMMENTS The the applicant is in the process of obtaining the required permit City police department. If approved, this Conditional Use Permit shall be subject to the following conditions: 1) The necessary permits are approved by the City police department. 2) All other applicable ordinances are adhered to. 13v TOWN CENTER SHOPPES To Centm Drive liiiiiliks!'H111J Ulll,l i,iil:1lr,..1 li iil:.0 ua.I:!.,il \ II rnrrr•ea�r I I I 1 oil; rr� 4 ' L V. I StTSITE PLAN a PROJECT DATA SNB Sf oM M. MU saes) W"M9 Area: 69.900 aJ. "-SWAP Pa&bv 7 SWN Todl Pahhrs Provided 793 StaNg W CL. a O wl ce W Hr LU Vl Z rl 3 1011 DATE:May 16., 1989 MEMO TO:JIM STURM, CITY PLANNER. FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY CUP 15 -CU -9-4-89 THE PROPERTIES UNDER CONSIDERATION FOR THIS PLAT HAVE BEEN CHARGED IN THE FOLLOWING MANNER: IMPROVEMENT PROJECT# USAGE SANITARY SEWER TRUNK 58 LEVEL WATER TRUNK 58 LEVEL WATER AVAILABILITY CHARGE 58 CI LATERAL BENEFIT WATER TRUNK 429/58 CI LATERAL BENEFIT SANITARY 429 LEVEL SEWER TRUNK , STORM SEWER TRUNK WAIVER CI STREETS DENAARK AVE 429 CI THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT PROD USE RATE QUANTITY AMOUNT PONDING EASEMENT 443 CI 3832/A 27.5 A 105388 FINANCIAL OBLIGATION BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULE AND CONNECTIONS -PROPOSED TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PLANS'.. IMPROVEMENT PROJ USE RATE QUANTITY AMOUNT 3`F" NONE CC:E. J. VANOVERBEKE CPA FINANCE DIRECTOR �3S I MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA MAY 23, 1989 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, May 23, 1989, at 7:00 p.m. at the Eagan Municipal Center. Present were Chairman Pawlenty, Members Voracek, Trygg, Miller, Gorman and Hoeft. Also present were Assistant City Engineer Mike Foertsch, Community Development Director Dale Runkle, City Planner Jim Sturm and City Attorney Mike Dougherty. Chairman Pawlenty informed the Commission that Item B. of the agenda (Duckwood Crossings, Inc. - Duckwood Crossings) would be continued at the applicant's request. Trygg moved, Gorman seconded, the motion to approve the agenda as amended. All voted in favor. MINUTES Voracek moved, Trygg seconded, the motion to approve the April 25, 1989, Advisory Planning Commission minutes as presented. All voted in favor. CONDITIONAL USE PERMIT - XAVIER'S RESTAURANT Chairman Pawlenty opened the first public hearing for the evening regarding a conditional use permit to allow on -sale beer and wine in a Community Shopping Center/Planned Development district located on Lot 3, Block 1, Town Centre 100 Sixth Addition at the southeast corner of Town Centre Drive and Denmark Avenue in the northwest quarter of Section 15. City Planner Jim Sturm summarized the application for the Commission. The applicant was present at the meeting. Miller moved, Hoeft seconded, the motion to close the public hearing and approve a conditional use permit to allow on -sale beer and wine in a Community Shopping Center/Planned Development district located on Lot 3, Block 1., Town Centre 100 Sixth Addition at the southeast corner of Town Centre Drive and Denmark Avenue in the northwest quarter of Section 18, as requested by Carmen Canessa for Xavier's Restaurant, subject to the following conditions: 1. The necessary permits are approved by the City Police Department. �3� Page 2/EAG'AN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23, 1989 2. All other applicable ordinances are adhered to. All voted in favor. CONDITIONAL USE PERMIT - G. T. MILLER AND R. W. BUNT Chairman Pawlenty convened the next public hearing regarding a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, CI•iff Lake Centre Addition, along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Section 29. City Planner Jim Sturm introduced the matter to the Commission and recommended amending proposed condition number 1 to include the limitation of over -night stays. The applicant was available at the meeting. Miller moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, Cliff Lake Centre Addition along the, north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Sectiop 29, as requested by G. T. Miller and R. W. Bunt, subject to the conoition that the practice shall be limited to out-patient treatment only, with no over -night stays permitted. All voted in favor. CONDITIONAL USE PERMIT - LONE OAR PLAZA LTD PARTNERSHIP Chairman Pawlenty opened the public hearing regarding a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10. City Planner Jim Sturm briefed the Commission regarding the application and recommended an additional condition requiring a four foot high black chainlink fence. The applicant was available at the meeting for questions. Commissionmember Voracek requested a clarification regarding the location of the fence. He had safety concerns regarding the traffic and the play area. He stated he felt that the fence would not stop a car from entering the play area. Mark Ravich ,(owner of the shopping center) responded that a raised curb sidewalk would be constructed and that there would be litte traffic around the play area. He further stated a concrete post for safety reasons could be installed and that the area could be buffered with parking stalls. Mr. Voracek remarked that either alternative would be preferable to the present situation ano requested it be added as a condition to approval. X37 Agenda Information Memo June 6, 1989, City Council Meeting XAVIER'S RESTAURANTILICENSE FOR ON -.SALE BEER 8 WINE D. License, Wine and On -Sale Beer for Xavier's Restaurant --The on - sale beer and wine license application submitted by Xavier's Restaurant, a Minnesota corporation, is in order for consideration pending City Council action on the preceding agenda item (C. New Business). Xavier's Restaurant is planning to serve Mexican beer which is considered a strong malt liquor, therefore requiring an on -sale beer license. According to the City Code, the gross receipts must be 60% attributable to sale of food to which the applicant is proposing compliance. The Police Department has performed their reference check and find no reason to deny the application. For a copy of the on -sale malt liquor and wine license application, refer to an enclosure without page number. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the on - sale beer and wine license as presented by Xavier's Restaurant at 1260 Town Centre Drive. CONDITIONAL USE PERMITJG.T.MILLER S R.W.HUNT FOR ANIMAL CLINIC E. Conditional Use Permit for G. T. Miller and R. W. Hunt to Allow An Animal clinic in a CSC District at Cliff Lake Center Addition - A public hearing was held before the Advisory Planning Commission at their last regular meeting held on May 23, 1989, to consider a conditional use permit to allow an animal clinic in a community shopping center district as applied for by Gregory Miller and Ronald Hunt. The location is Lot 2, Block 1, Cliff Lake Center Addition. The APC is recommending approval. For additional information on this item, refer to a report pre aced by the C mmunrty Development Department enclosed on pages' through ILI 1--. For a copy of the Advisory Planning Cp�nmission action, refer to those minutes enclosed on pag�� �j ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for G. T. Miller and R. W. Hunt to allow an animal clinic in a CSC district, located on Lot 2, Block 1, Cliff Lake Center Addition. 6 CITY OF RAGAN SUBJECT: CONDITIONAL USE PERMIT APPLICANT: GREGORY MILLER AND RONALD RUNT LOCATION: LOT 21 BLOCK.1p CLIFF LAKE CENTRE EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: NAY 23# 1989 DATE OF REPORT: MAY 11# 1989 REPORTED BY: COMMUNITY DEVELOPMENT APPLICATION SUMMARY An application has been submitted requesting a Conditional Use Permit to allow an animal clinic in a Community Shopping Center district. COMMENTS + The Zoning Code:(chapter 11 of the City Code) does not specifically list animal clinics as a use in the CSC zoning district. This use is permitted in a General Business district and as a Conditional Use in a Neighborhood Business district; however, Eagan Pet Clinic has been located in a CSC district for years. Care for animals will be for small pet animals only (dogs, cats, rabbits, etc.). For example, horses and goats will not be cared for at this clinic. Only outpatient care for animals will be provided at the clinic. There will be no overnight stay for clients. If approved, the Conditional Use Permit shall be subject to the following conditions: 1) The practice shall be limited to outpatient treatment only. l75)1� S DATE:May 16, 1989 MEMO TO:JIM STURM, CITY PLANNER FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY CUP #29 -CU -11-4-89 THE PROPERTIES UNDER CONSIDERATION FOR THIS PLAT HAVE BEEN CHARGED IN THE FOLLOWING MANNER: IMPROVEMENT PROJECT# USAGE SANITARY SEWER TRUNK 64 LEVEL WATER AVAILABILITY CHARGE 64 C/I WATER TRUNK 64 LEVEL RAHN ROAD 180 S F BLACKHAWK ROAD 317 MF LATERAL BEN SANITARY SEWER 64 LEVEL TRUNK CLIFF ROAD UPGRADE FUTURE CI CLIFF ROAD TRAIL FUTURE CI THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT PROD USE RATE QUANTITY AMOUNT SANITARY SEWER LATERAL 529 CI 2667.42/A 10.49 A $ 27981 WATER MMAIN LATERAL 529 CI 5016.94/A 10.49 A 52628 STORM SEWER LATERAL 529 CI 8208.32/A 9.99 A 82001 STORM SEWER TRUNK 529 CI 3615.48/A,•10.49 A 37926 STREETS 529 Cl 12910.41/A 10.49 A 135430 SIDEWALK 529 CI 12.80 /FF 471 FF 6029 CLIFF LAKE DR SIGNALS 529 CI 2500 /A 10.49 A 26225 TOTAL $368220 I kkO FINANCIAL OBLIGATION BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULE AND CONNECTIONS PROPOSED TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PIANS. VEMENT PROJ USE RATE QUANTITY AMOUNT NONE $ 00 CC:E. J. VANOVERBEKE CPA FINANCE DIRECTOR 6 ,UjUnr Vr,irl.01IMTIO MULTirLt n[SIDENTIAL DUILDING A �E' 11IIII&I"g, r! ` v/ PROPOSED LOCATION I. ...... ........ �0. WL -11111!1111.0 ... ......... BUILDING l .. 6 curr Ux[ DUILDING A �E' 11IIII&I"g, r! ` v/ PROPOSED LOCATION 4 N I. ...... ........ �0. WL -11111!1111.0 4 N CLIFF LAKE CENTRE I. ...... ........ CLIFF LAKE CENTRE Page 2/EAGAN ADVISORY PLANNING COMMISSION MEETING MIN',UTES May 23, 1989 2. All other applicable ordinances are adhered to. All voted in favor. CONDITIONAL USE PERMIT - G. T. MILLER AND R. W. HUNT Chairman Pawlenty convened the next public hearing regarding a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 11 Cliff Lake Centre Addition, along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Section 29. City Planner Jim Sturm introduced the matter to the Commission and recommended amending proposed condition number 1 to include the limitation of over -night stays. The applicant was available at the - meeting. I - Miller moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, Cliff Lake Centre Addition along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Sectiop 29, as requested by G. T. Miller and R. W. Bunt, subject to the condition that thepractice shall be limited to out-patient treatment only, with no over -night stays permitted.All voted in favor. CONDITIONAL USE PERMIT - LONE OAR PLAZA LTD PARTNERSHIP Chairman Pawlenty opened the public hearing regarding a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10. City Planner Jim Sturm briefed the Commission regarding the application and recommended an additional condition requiring a four foot high black chainlink fence. The applicant was available at the meeting for questions. Commissionmember Voracek requested a clarification regarding the location of the fence. Be had safety concerns regarding the traffic and the play area. Be stated he felt that the fence would not stop a car from entering the play area. Mark Ravich (owner of the shopping center) responded that a raised curb sidewalk would be constructed and that there would be litte traffic around the play area. Be further stated a concrete post for safety reasons could be installed and that the area could.be buffered with parking stalls. Mr. Voracek remarked that either alternative would be preferable to the present situation and requested it be added as a condition to approval. l43 Agenda Information Memo June 6, 1989 City Council Meeting CONDITIONAL USE PERMIT/LONE OAR PLAZA FOR A DAYCARE CENTER F. Conditional Use Permit, Lone Oak Plaza Ltd. Partnership, to Allow a Daycare Center with an Outside Play Area in an NB District Located on Lot 1, Block 1, Eagandale Lemay Lake 3rd Addition --A public hearing was held by the Advisory Planning Commission at. their last regular meeting to consider an application to consider an application submitted by Lone Oak Plaza Ltd. Partnership for a conditional use permit to allow a daycare facility in an NB zoning district located at the southeast corner of Lone Oak Road and Eagandale place. The APC is recommending approval of the application. For additional 'information, refer to a report pre aced by the Community Development Department enclosed on pages VS through �. The City Council should be made aware that the proposed location of the daycare facility is within the fourth noise contour which requires that a determination be made as to whether the proposed use is permitted. The City has made a conscious effort to evaluate compatible land use within the noise contours, a consideration that should be given to this application. Daycare facilities have been allowed in commercial and industrial locations throughout the community, however, this the first application to be considered within an airport noise contour. For additional information, refer to the Advisory Pl'aning Commission minutes, a copy is enclosed on pages IS 0 and ��l ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for a daycare facility entitled Lone Oak Plaza Limited Partnership at Lot 1, Block 1, Eagandale Lemay Lake 3rd Addition and make a determination as to whether this use is compatible within the fourth airport noise contour. CITY OF RAGAN SUBJECT: CONDITIONAL USE PERMIT FOR A DAY CARE FACILITY APPLICANT: LONE OAR PLAZA LISITED VARTNERSHIP LOCATION: LOT 1, BLOCK 1t EAGANDALE LEMAY LAKE 3RD ADDITION EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS) DATE OF PUBLIC HEARING: SAY 23p 1989 DATE OF REPORT: SAY 11p 1989 REPORTED BY: COMMUNITY DEVELOPMENT APPLICATION An application has been submitted requesting a Conditional Use Permit to allow a day care facility in a NB (Neighborhood Business) zoning district located at the southeast corner of Lone Oak Road and Eagandale Place. COMMENTS Day care facilities are not specifically listed as an allowed use in the NB (Neighborhood Business) district. However, the City Council has allowed day care operations in this district by Conditional Use Permit in the past. The overall Lone Oak Plaza site plan calls for 107 on-site parking spaces, which is the number currently provided at this site. The applicant's day care proposal calls for an outdoor play area that will result in the loss of ten on-site parking spaces. The remaining ninety-seven parking spaces appear to be adequate, while the outdoor play area will substitute as proof of parking. The applicant is also proposing a 4' -high cyclone fence to completely surround the outdoor play area. Entrance and exit access to this area will be gained from the building. If approved, this Conditional Use Permit shall be subject to the following conditions: 1) All City sign ordinances shall be adhered to. 2) If a parking shortage occurs, the play area will be removed and the initial parking spaces will be restored. 14-5 DATE•May 16, 1989 MEMO TO:JIM STURM, CITY PLANNER FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY CUP 10 -CU -10-4-89 THE PROPERTIES UNDER CONI IN THE FOLLOWING MANNER: SANITARY SEWER TRUNK WATER TRUNK WATER AVAILABILITY CHARGE STORM SEWER TRUNK LATERAL BENEFIT'STROM SEWER TRUNK LATERAL BENEFIT WATER TRUNK LATERAL BENEFIT WATER TRUNK LANE OAK ROAD LANE OAK ROAD TRAILWAY FOR THIS PLAT HAVE BEEN CHARGED PROJECT#. 49 179/28 179/28 424 424 424 28 FUTURE FUTURE USAGE LEVEL LEVEL CI CI CI THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT PROD USE RATE QUANTITY NONE FINANCIAL OBLIGATION AMOUNT BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULE AND CONNECTIONS PROPOSED 'TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PIANS. IMPROVEMENT PROD USE. RATE QUANTITY AMOUNT NONE CC:E. J. VANOVERBERE CPA FINANCE DIRECTOR 1 q7 NO LocaTro�l Zbtil /til GLA II>e r(.v4AJ 14 51}IIMFIµ.L �vL PARR QUARRY PARR 1 I NE Rau .i ....I:rT. l i ItRcl 1 �Ac1Rh JLEV- .w 0...a.. ica .o M N SITE PLAN r �� LONE -OAK PLAZA Page 2/EAGAAN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23,,1989 2. All other applicable ordinances are adhered to. All voted in favor. CONDITIONAL USE PERMIT - G. T. MILLER AND R. W. HONT Chairman Pawlenty convened the next public hearing regarding a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 21 Block 1, Cliff Lake Centre Addition, along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Section 29. City Planner Jim Sturm introduced the matter to the Commission and recommended amending proposed condition number 1 to include the limitation of over -night stays. The applicant w.as available at the meeting. Miller moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, Cliff Lake Centre Addition along.the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of SectioQ 29, as requested by G. T. Miller and R. W. Hunt, subject to the condition that the practice shall be limited to out-patient treatment only, with no over -night stays permitted. All voted in favor. CONDITIONAL USE PERMIT - LONE OAR PLAZA LTD PARTNERSHIP Chairman Pawlenty opened the public hearing regarding a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10. City Planner Jim Sturm briefed the Commission regarding the application and recommended an additional condition requiring a four foot high black chainlink fence. The applicant was available at the meeting for questions. Commissionmember Voracek requested a clarification regarding the location of the fence. He had safety concerns regarding the traffic and the play area. He stated he felt that the fence would not stop a car from entering the play area. Mark Ravich (owner of the shopping center) responded that a raised curb sidewalk would be constructed and that there would be litte traffic around the play area. He further stated a concrete post for safety reasons could be installed and that the area could be buffered with parking stalls. Mr. Voracek remarked that either alternative would be preferable to the present situation ano requested it be added as a condition to approval. 5D Agenda Information Memo June 6, 1989 City Council Meeting WAIVER OF PLATIRUSSELL GRIMMER G. Waiver of Plat for Russell E. Grimmer-, in Order to Convey a Portion of Lot S. Wilderness Retreat Addition to Lot 20, Lakewood Hills Addition --A public hearing was held by the Advisory Planning Commission at their May 23, 1989 meeting, to consider an application submitted by Russell Grimmer for a waiver of plat in order to allow a conveyance of land located along the north side of Cliff Road just west of the unimproved Lakewood Hills Road. The APC is recommending approval. For additional information on this item, refer to a copy of a report prepared by the Community Development Department enclosed on pages 4SJ_ through 157. For a copy of action taken � �b�j the APC, refer to those minutes, a copy is enclosed on pages {§ and /Sq . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for Russell Grimmer to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition. 1sL Page 3/EAGAN ADVISORY_ PLANNING COMMISSdON MEETING MINUTES May 23, 1989 Mr. Ravich explained the turn -around would be eliminated by installing parking stalls. Commissionmember Gorman had concerns regarding the elimination of the circulation and asked if it would be a potential problem. City Planner Jim Sturm reported that it was already too tight for emergency vehicles and pointed out that the grading was not suitable. Commissionmember Hoeft questioned if state statute -mandated a play area. Mr. Ravich answered yes and informed the Commission that statute also set forth a minimum size for the play area. He stated that the present plans met standards. Mr. Hoeft asked for the hours the day care would be open. Mr. Ravich responded 7 a.m. to 6 p.m. Chairman Pawlenty expressed his belief that the day care should be a success ana commented it seemed like a good location. Voracek moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block l:, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10, as requested by Lone Oak Plaza Ltd. Partnership, subject to the following conditions: 1. All City sign ordinances shall be adhered to. 2. If a parking shortage occurs„ the play area will be removed and the initial parking spaces will be restored. 3. A four -foot limited visibility chainlink fence shall be installed to completely surround the outdoor play area. 4. To protect the play area, it is required that either concrete pillars be installed or the parking/drive-through plan • be revised. All voted in favor. WAIVER OF PLAT - RUSSELL E. GRIMMER Chairman Pawlenty convened the next public hearing regarding a waiver of plat in order to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition, located in the northeast quadrant of Cliff Road and Lakewood Hills Road in the southeast quarter of Section 26. City Planner Jim Sturm introduced the application to the Commission. The applicant was present at the meeting. Lsc SUBJECT: WAIVER OF PLAT APPLICANT: RUSSELL GRIMMER' LOCATION: BE 1/4 OF SECTION 26 EXISTING ZONING: R-1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: MAY 23,, 1989 DATE OF REPORT: MAY 16, 1989 REPORTED BY: COIDMITY DEVELOPMENT DEPARTMENT APPLICATION 8II14[ARY: An application has been submitted requesting just west of unimproved Lakewood a PLICATver of Plat in order to allow the conveyance of land locate along the north side of Cliff Road just will occur as ala=suit Of Hills Road. No building with Lot 20 of the el this Waiver of Plat. This Waiver will combine a triangular a (Parcel B of the Wilderness Retreat applicant. Previously, Lakewood Hills Addition owned heby the northwest edge Of Lot 20 was split small triangular piece along Owner to the west (Rud). It has and transferred to the property that it be a separate tax parcel, #210-00; staff is reco Both additions were combined with Parcel A to the west (#052-00). rezoned having Single Family status in the early t x. o: 1)both If approved, this Waiver of Plat shall be subjecctt tlbe properties owned by the Ruds', Parcels 052-00 and 210-00, swithin hall be combined into one tax parcel and recorpa=c l B shallwith the obetcombined 60 days of City Council action. 2) With Lot 20 of the Lakewood H Council action.nd recorded with the County within 60 days of City �s3 �,oTio�J Gu iDE PC41.%4 5, to 1/9+ tlr. ir. 01, Ic r. r% <.,) NFla ir -- ;� SCHWANZ _ WED HILL -*� oma`' ` t . LAKE �_. �� PA RK FIRST ►4'�\•�� _ ip1Dl�\ QDDIT '• moo"D ��• i J'•'•..p_ n OAK �.. I G N r.poigNess HW '_ �J. s;v L POND "►IEI.F!TS Q L ,( 1D. itL� \, � u a• O . J� • l���lll� ls• �� .•3� y� ;"� F� '. HILLS T.>DBEXY"-- 'LAW[�♦ _�, PARK SATERFORD'.s. w. J� e . 1 n u rs n • . • t rr yi•' ct �_Iri _' .. ..a. 9 PDND..• ....,��• En z t •I O H O N A� o i 1 "OAK ND HILLS t' .o1D �} voxes l; . r i e .. •, {� o eOYNT. tT1TE . •,,♦... MIDI! • No Is TOWN � 11o1D mow•..• st co d� � a1 S 1 � LL LL U 3 �a a Q cc I V 4 � o S 1 � LL LL U 3 �a DATE:May 16, 1989 MEMO TO:JIM STURM, CITY PLANNER FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY WAIVER OF PLAT 26-W-2-4-89 THE PROPERTIES UNDER CONSIDERATION FOR THIS PLAT HAVE BEEN CHARGED IN THE FOLLOWING MANNER: IMPROVEMENT NONE PROJECT# USAGE THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT NONE FINANCIAL'OBLIGATION PROJ USE RATE QUANTITY AMOUNT BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULEAND CONNECTIONS PROPOSED TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PLANS. IMPROVEMENT NONE CC:E. J. VANOVERBEKE CPA FINANCE DIRECTOR PROJ USE RATE S7 QUANTITY AMOUNT Page 3/EAGAN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23, 1989 Mr. Ravich explained the turn -around would be eliminated by installing parking stalls. Commissionmember Gorman had concerns regarding the elimination of the circulation and asked if it would be a potential problem. City Planner Jim Sturm reported that it was already too tight for emergency vehicles and pointed out that the grading was not suitable. Commissionmember Hoeft questioned if state statute mandated a play area. Mr. Ravich answered yes and informed the Commission that statute also set forth a minimum size for the play area. Be stated that the present plans met standards. Mr. Hoeft asked for the hours the day care would be open. Mr. Ravich responded 7 a.m. to 6 P.M. Chairman Pawlenty expressed his belief that the day care should be a success and commented it seemed like a good location. Voracek moved, Trygg seconded, the motion to close the,public hearing and approve a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10, as requested by Lone Oak Plaza Ltd. Partnership, subject to the following conditions: 1. All City sign ordinances shall be adhered to. 2. If a parking shortage occurs, the play area will be removed and the initial par -king spaces will be restored. 3. A four -foot limited visibility chainlink fence shall be installed to completely surround the outdoor play area. 4. To protect the play area, it is required that either concrete pillars be installed or the parking/drive-through plan be revised. All voted in favor. WAIVER OF PLAT - RUSSELL E. GRIMMER Chairman Pawlenty convened the next public hearing regarding a waiver of plat in order to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition, located in the northeast quadrant of Cliff Road and Lakewood Hills Road in the. southeast quarter of Section 26. City Planner Jim Sturm introduced the application to the Commission. The applicant was present at the meeting. /s�? Page 4/EAGAN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23, 1969 Commissionmember Hoeft questioned the mechanics of the parcel split and combinations. Mr.. Sturm explained the process. Trygg moved, Hoeft seconded, the motion to close the public hearing and approve a waiver of plat in order to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition located in the northeast quadrant of Cliff Road and Lakewood Hills Road in the southeast quarter of Section 26, as requested by Russell E. Grimmer, subject to the following conditions: 1. Both properties owned by the Ruds, Parcels 052-00 and 210-00, shall be combined into one tax parcel and recorded with the County within sixty (60) days of City Council action. _ . 2. Parcel B shall be combined with Lot 20 of the Lakewood Hills Addition and recorded with the County within sixty (60) days, of City Council action. All voted in favor. BORNE DEVELOPMENT CORPORATION - KINGSWOOD 4TH ADDITION Chairman Pawlenty opened the public hearing regarding a rezoning of 3.05 Agricultural acres and 1.73 Townhouse Residential/Planned Development acres to a Single Family district and a preliminary plat consisting of eight single family lots located west of Cutter's Lane in the northeast quarter of Section 21. City Planner Jim Sturm summarized the applications and presented the existing conditions and site plan to the Commission. James Horne (developer) informed the Commission that the 50 -foot setback requirement along the interstate would cause a hardship. Mr. Sturm stated that a variance would be needed. Mr. Horne explained that the slope is steep which would cause a problem. Mr. Sturm advised that the'matter could be handled at the Council level. Commissionmember Trygg questioned the future roaoway route. Mr. Sturm outlined the route. Commissionmember Voracek asked if there was no intent to bring the Kingswood Road to Rocky Lane. Mr. Sturm responded he was correct. Mr. Voracek asked if the clarification of the site grading was completed. Assistant City Engineer Mike Foertsch explained it had been handled through the grading permit for the previous addition. Mr. Horne clarified the history of the grading compromise. Trygg moved, Voracek seconded, the motion to close the public hearing ano approve a rezoning of 3.05 Agricultural acres and 1.73 Townhouse Resiaential/Planned Development acres to a Single Family Agenda Information Memo June 6, 1989 City Council Meeting REZONING AND PRELIMINARY PLAWSTONEBRIDGE 2ND ADDITION H. Rezoning, Stonebridge 2nd Addition/United Mortgage Corporation of 67.7 PD, AG Acres to a PD, R-1 District and a Preliminary Plat Consisting of 121 Single Family Lots --A public hearing was held by the Advisory Planning Commission at the April 25, 1989 meeting to consider a rezoning of 67.7 acres of PD, AG acres to a PD, R-1 district and a preliminary plat entitled Stonebridge 2nd Addition consisting of 121 single family lots. Both the rezoning and preliminary plat were recommended for approval by the APC. This item was continued from the May 15, 1989 City Council agenda to the June 6 meeting at the request of Pioneer Engineering representing United Mortgage Corporation for the Hills of Stonebridge project. Since the request for a continuance relates to an item to be resolved by the Advisory Parks and Recreation Commission and their meeting is scheduled for Thursday, June 1, the findings regarding any action by the APRC will be forwarded with the Administrative Agenda on Monday. For a copy o€ Mr. Tower's letter requesting the continuance, refer to page For a copy of the staff report, refer to pages hu -2 --through For a copy of the APC minutes on this item, refer to pages 1�3 through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the rezoning, of 67.7 agricultural PD to an R-1, PD and a preliminary plat entitled Hills of Stonebridge 2nd Addition. `( o ** *fit * PIONEER Civil Engineers • Land Planners • -d -ynig :;5::=,: s;Rec:. engineering May 11, 1989 t'. k. �.;';I�':`. y Mr. Jim Sturm City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55121 RE: Hills of Stonebridge Plat II P.E. Job # 89024,.4 Dear Mr. Sturm: We respectfully request that the Hills of Stonebridge Plat II be removed from the City Council agenda for May 15, 1989, and placed on the June 6, 1989 agenda. We request this meeting adjustment because of park board has recommended that the lot lines use up the proposed park property. This affo redesign this block and possibly picking up a need the three park accesses presently in the of the connector street 'between street A and not been resolved. two (2) reasons. (1) The in block A be extended to :ds us the opportunity to lot because we no longer design. (2) The question Zrthview Park Road has We hope to have both of these problems resolved by June 6, 1989, and will make the plat as correct as possible for the councils decision making process. 'Sincerely, PIONEER ENGINEERING _, IP.A. /Wa;2VeR. Tauer WRT:b1h 2422 Enterprise Drive Mendota He'hts, Minnesota 55120 • (612) 681-1914 UP� SUBJECT: REZONING, PRELIMINARY PLAT (HILLS OF STONEBRIDGE 2ND)' APPLICANT: UNITED MORTGAGE CORPORATION LOCATION: SW 1/4 OF SECTION 24 EXISTING ZONING: AG (AGRICULTURAL) WITHIN THE HILLS OF STONEBRIDGE PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: APRIL 25, 1989 DATE OF REPORT: APRIL 20, 1989 COMPILED BY: APPLICATIONS COMMUNITY DEVELOPMENT Separate applications have been .submitted requesting the Rezoning. of 67.7 agriculturally -zoned acres within the Hills of Stonebridge Planned Development to an R-1 (Single Family) district, and a Preliminary Plat for the Hills of Stonebridge 2nd Addition consisting of 121 lots located south of Northview Park Road and west of Dodd Road. The original rezoning application for the Hills of Stonebridge Addition only included the area on the north side of the extension of Northview Park Road, while the Hills of Stonebridge Planned Development Agreement encompassed the entire 182 -acre site. The Hills of Stonebridge PD was approved in September 1987 for a five-year period and this proposal is in comformance with that agreement. EXISTING CONDITIONS The Comprehensive Guide Plan designates this area D -II (0 - 6 units per acre). The site itself consists of beautiful rolling terrain with scattered hardwood trees and pines well-suited for single- family development. A large ponding area containing approximately five acres will be used for passive recreation purposes. There is a single-family homesite near the northeastern portion of this site that was previously platted as a lot in the first addition. This lot is also being subdivided and included with this addition, having access on Street H. SITE PLAN Access to the site will be from Dodd Road in two locations and a connection from Stafford Place to the west. A stub street connection has been provided to the agriculturally -zoned and unplatted land to the south that abuts Diffley Road. The City promotes the interconnection of neighborhoods for fire and police protection as well as pedestrian convenience, especially between park areas. Staff recommends a roadway Park Road', along with a pedestrian link, can be accomplished with very minor configurations at the northeast portion o this subdivision is well done and meets a The lots vary is size from 12,070 squar feet, with an average of 15,624 square density is 2.7 units per acre and the net connection for these changes f the site. 11 R--1 Code e feet to feet. The density is acre. (ce3 to Northview reasons. This to lot line As proposed, requirements. 63,555 square overall gross 1.8 units per GRADING/DRAINAGE/EROSION CONTROL: The preliminary grading plan submitted as a part of this application proposes cut and fill areas ranging from 21' +/- to approximately 10'' +/- respectively. A retaining wall is proposed in the southeast corner of the proposed development. It is required that detailed plans be submitted for staff's review and approval. All proposed grading is confined within the boundaries of the proposed development. All slope areas will have to meet the City's 3:1 slope requirements. All site generated storm water runoff either surface drains or is conveyed by pipe to Pond JP -53 or Pond JP -22. Both of these ponds are designated ponding areas in the City of Eagan's Comprehensive Storm Sewer Plan. It is proposed that an outlet be stubbed to the south property line which in the future will control the elevation of Pond JP -27. Pond JP -27 is also a designated pond in the City of Eagan's Comprehensive Storm Sewer Plan. A preliminary erosion and sediment control plan was submitted as a part of this application. WATER RESOURCES,: The main water resource concerns for this site is the impact of the development on the down stream water quality, particularly Fish Lake. The impact of the site development was estimated using a model developed by William Walker, Jr. The model indicates that development will increase phosphorus runoff from the site by 45 lbs. per year, from 34 lbs. per year to 79 lbs. per year. According to the proposed grading plan, approximately 24.4 acres of this site will be discharged into Pond JP -22 and the remaining 43.3 acres will be discharged into Pond JP -53.. The Walker model indicates that 2.8 acre feet of wet pond volume will need to be constructed in Pond JP -53 and a wet pond volume of JP - 22 will need to be increased by 1.8 acre feet in order to maintain existing phosphorus runoff from this site. If these wet pond volumes are constructed, the model indicates that the phosphorus concentration in Fish Lake will not increase. UTILITIES: Sanitary sewer service of sufficient depth and capacity is available at the south property line of Northview Park Road located at the north edge of the proposed development. The development is proposing to utilize this connection and serve the entire site by gravity flow with the exception of approximately fifteen lots that are located at the easterly edge of the proposed development. This sanitary sewer would flow by gravity in an easterly direction across Dodd Road then southeasterly to the sanitary sewer lift station located in the Country Hollow Addition. Sanitary sewer stubs are proposed to serve the property lying south of this proposed development. Water main service of sufficient pressure and capacity is readily available at the south property line of Northview Park Road. An existing 6" stub is also located in States Avenue in the westerly adjacent Stafford Place (c V- development. In Dodd Road the existing 12" water main is approximately 500' northeast from the proposed connection. This development will be required to construct this portion of water main to provide a looped system. The development will be required to provide water main service to the property lying south of this proposed development for future service. Houses constructed below elevation 875 will be required to install individual pressure reducing valves. STREETS/ACCESS/CIRCULATION: Public street access to this site is readily available from States Avenue on the west side and also two separate locations from Dodd Road on the east side. It is recommended that a new street entrance be constructed approximately 145' east of the existing entrance for access onto Northview Park Road. A proposed stub street to the south may or may not provide access to Diffley Road. County access requirements and future development of this property would be the deciding factor. EASEMENTS/RIGHT-OF-WAY/PERMITS: The development will be required to provide appropriate street right-of-way and utility easements for those public utilities constructed outside of public right-of- way. The development will be required to provide the appropriate ponding easements for Ponds JP -53 and JP -22 to incorporate the required high water level and storage volume requirements in accordance with the City of Eagan's Comprehensive Storm Sewer Plah. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. FINANCIAL OBLIGATIONS: Based upon a study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility "system based on the submitted plans. PROD # DESCRIPTION RATE QUANTITY AMOUNT Streets $20.00/FF 92.1.16FF $18,423.00 TOTAL $18,423.00 HILLS OF STONEBRIDGE 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, Bl, B2, B3, B4, Cl, C2, C3, C5, D1, E3, Fly and G1. 2. There will be no driveway access onto Dodd Road or Northview Park Road. 3. The development will be required to submit a retaining wall design for staff review and approval prior to final plat approval. 4. The development will be required to designate and provide emergency overland drainage routes from proposed street low points and ponding areas. 5.The development will be required to provide a storm sewer outlet to the southerly boundary of the pleat in a location which can be utilized as the outlet to Pond JP -27. 6. The development will be required to provide 2.8 acre feet of wet pond volume in Pond JP -53 and an increase of 1.8 acre feet of wet pond volume in Pond JP -22. 7. Staff recommends that a new street entrance to Northview Park Road be constructed approximately 145' east of the existing entrance constructed as a part of the Northview Park Road improvements- l�� STANDARD CONDITIONS OF PLAT APPROVAL A. Assessmen 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Riahts-of-Wa 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and - storage capacity of all required public utilities and -streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way 1 and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. 1 �' STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 5. All internal public and private streets shall be constructed within the required r'ight-of-way in accordance with City design standards. D. Public Improvements 1. I -f any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. R. Parks Dedication 1'. This development shall fulfull its parks dedication requ-irements as recommended by the, Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. A1.1 standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25; 1987 September 15, 1987 Revised: LTS#2 STANDARD � �� STONEBRIDGE 2ND ADDITION LOCATION ZONING GUIDE PLAN Leal De•mlptbtt MIL .,.�1`, ``� •IDD[ // O I�� .. � ` N r l L a r or \ � t Imwbata W. of - , - 'i�( I, /l ,iii ; .�`fl •, / . �. i ., \ ncarrr•r ,•— 11 � .1 �. i-- •.mom l�tgn_ .r rrr. r�� a rL'� � / \ )�' ..I •, a �� t .'. • �. �- �� P-• I - _ _ _ • �_ 11111 '., •rrP -4- \\ 1 `� ,�"` - ��, .ly -w� � i - ti'... �)' lD` iC.- err- Lam• . 1 \ '• '' , _ 1 r� . o,O, \N'� :'i... t to ) .s •fir: i ' . II .f. I!� w �� - .' • DO 1�- . VtoI I'- - ] _. , f •r• ra• •s• rn• P.+ - fAMV� - , -�n,r• ran r. .ni � � t. ';1� 1 Ln•sear' United MortODtN .nl• et stan•erle[• Pwl r.a rr•D•D.•.• Plot �' 3 Legal o.••ttou•11 _ ►�a.•1. `�\ •{loll •Ifs[ ',� �f '_ `} \ / ,\ST SYt !•lost Q Pay ' •-'.L.. �; fel `� ' —� /�,�� � i��,.\. i No « ( x _ �� � 1 1rr 9'' �,. •I .1lI _ � / 'fsf•.. }'.`{ rrr .w :es i 71 �� 1 \• )ya_ :�. � . �� ��..._ _ .� ria _ _ 1 . , I +' 16.2. • .� ,"---t,` . � w. a r •°"'°• - � � � • , � / M � � _ •I. � r '� i ' -n tee, ism w, A r� - � ufn•d Mono•w «lll. el el.l....,e.. rl.l ,.. enll•I..n «I.1 Is— DODO ROAD =n�PROVE ME.NT U6 F. F. r . — Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES April 25, 1989 3. No outside displays or sales shall be permitted. 4. All signage shall be subject to the City's one-time sign fee, of $2.50 per square foot and no fabric -type signage shall be allowed on a permanent basis. 5. The pylon sign shall not exceed 27 feet in height, with a maximum signage area of 125 square feet per side. Berming shall be provided along Pilot Knob Road and Duckwood Drive and all landscaped areas shall be irrigated. 6. Flagpoles shall not exceed 27 feet in height., 7. All rooftop mechanical equipment shall not be visible from the public streets. 8. A 40 -foot path right-of-way is required for Duckwood Drive. The opening width and curb radius dimension shall be determined with the technical plat submission and approved by City staff. 9. The driveway location may be shifted east or west and resolved prior to final plat approval. ' Voracek, Miller, Merkley and Graves voted in favor; Pawlenty, Trygg, and Gorman voted against. Member Graves noted the Council should examine the brick versus stone issue. Miller moved, Graves seconded, the motion to approve a conditional use permit for a pylon sign located in the northwest corner of Pilot Knob Road and Duckwood Drive in the northeast quarter of Section 16, as requested by Phillips 66 Company. Voracek, Miller, Merkley and Graves voted in favor; Trygg, Gorman and Pawlenty voted against. Miller moved, Graves seconded, the motion to approve a conditional use permit for a motor fuel station with a car wash located in the northwest corner of Pilot Knob Road and Duckwood Drive in the northeast quarter of Section 16, as requested by Phillips 66 Company. Voracek, Miller, Merkley and Graves voted in favor; Trygg, Pawlenty and Gorman voted against. STONEBRIDGE 2ND ADDITION/UNITED MORTGAGE CORPORATION Chairman Pawlenty convened the next public hearing regarding a rezoning of 67.7 Planned Development, Agricultural acres to a Planned Development, Single Family district and a preliminary plat consisting of 121 single family lots located south,of Northview, Park Road and west of Dodd Road in the southwest quarter of Section 24. Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES April 25, 1989 City Planner Jim Sturm introduced the matter to the Commission and stated the plan was in conformance with City Code. Wayne Tower (Pioneer) informed the Commission the developer agreed with everything in the staff report but requested a change to proposed condition number 7. He recommended an addition to the condition as follows: 'If good engineering practices and safety standards can be adhered too. Chairman Pawlenty questioned if there would be grading for the lots on top of the slope. Mr. Tower responded no, because of the pond water elevations. Chairman Pawlenty had concerns regarding the installation of the road. Assistant City Engineer Mike Foertsch reported that staff was reviewing the high water elevation in the ponding area. Be stated staff requested a connection to Northview Park Road because it is a neighborhood collector road. Member Merkley questioned how the lowering of the pond would help. Mr. Foertsch responded that Northview Park Road was lower. Member Voracek had concerns regarding the Bueller site. Mr. Tower responded that the developer had drawn a preliminary plat for the Bueller site when it develops. Member Merkley had questions regarding the retaining wall. The developer stated it was on its property and he described the design. Member Merkley had questions regarding the location of the trees. Mr. Tower showed the layout and explained the grading used to save the trees. Member Merkley asked for the types of trees involved. Mr. Tower responded the trees were mainly ash and pines. Member Gorman asked for the builders' names. Mr. Tower responded the builders would be Centex and Rottlund. Chairman Pawlenty remarked that Stonebridge 1st Addition was well done. Trygg moved, Merkley seconded, the motion to close the public hearing and approve a rezoning of 67.7 Planned Development, Agricultural acres to a Planned Development, Single Family district located south of Northview Park Road and west of Dodd Road in the southwest quarter of Section 24 as requested by United Mortgage Corporation for the Stonebridge 2nd Addition. All voted in favor. Trygg moved, Merkley seconded, the motion to approve a preliminary plat for Stonebridge 2nd Addition consisting of 121 single family lots located south of Northview Park Road and west of Dodd Road in the southwest quarter of Section 24 as requested by United Mortgage Corporation, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987, shall be complied with: A1, B1, B2, B3, B41 Cl? C2, C3, C5, D1, E1, F1 and G1. Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENTJLICENSING'OF GOLF DRIVING RANGES I. City Code Amendment;to Chapter 6, Allowing for the Licensing of Golf Driving Ranges --As a condition of approval for the Tee Time Golf Driving Range, licensing was required. In order for the City Council to revoke or refuse the renewal of the golf driving range operation, it must reasonably determine that the area is no longer suitable or safe for such use. Therefore, the mechanism of licensing is the best regulation. The City Attorney's office has rep�red an ordinance, a copy is enclosed on pages I- through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the City Code amendment to Chapter 6 allowing for the licensing of golf driving ranges. Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES April 25, 1989 2. There will be no driveway access onto Dodd Road or Northview Park Road. 3. The development will be required to submit a retaining wall design for staff review and approval prior to final plat approval. 4. The development will be required to designate and provide emergency overland drainage routes from proposed street low points and ponding areas. 5. The development will be required to provide a storm sewer outlet to the southerly boundary of the plat in a location which can be utilized as the outlet to Pond JP -27. 6. The development will be required to provide 2.8 acre feet of wet pond volume in Pond JP -53 and an increase of 1.8 acre feet of wet pond volume in Pond JP -22. 7. Staff recommends that a new street entrance to Northview Park Road be constructed approximately 14'5' east of the existing entrance constructed as a part of the Northview Park Road improvements, provided good engineering practices and safety standards can be adhered to. All voted in favor. CITY OF EAGAN BUDGET Community Development Director Dale Runkle informed the Commission that the budget process for the City was beginning and he welcomed the suggestions of the Advisory Planning Commission. ADJOURNMENT Miller moved, Gorman seconded, the motion to adjourn the meeting of the April 25, 1989, Advisory Planning Commission at 8:50 p.m. All voted in favor. Secretary,- Eagan Advisory Planning Commission ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 6 ENTITLED "OTHER BUSINESS REGULATION AND LICENCSING" BY ADDING SECTION 6.42 REGARDING GOLF DRIVING RANGE LICENSING; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 6.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 6 is hereby amended by adding Section 6.42 to read as follows: Sec. 6.42. Golf Driving Ranges. Subd. 1.Definition. "Golf Driving Range" means any place located outdoors and not part of a golf course used for the purpose of striking, hitting or driving golf balls. Subd. 2. License Required. It is unlawful for any person to operate a golf driving range without a license therefor from the City. Subd. 3. Restrictions and Regulations. a. All golf driving ranges shall be fifteen (15) acres or more in size. b. A building shall be provided sufficient in size to house all maintenance equipment and rental shop/cashier facilities. This building must meet all health, sanitary and building code requirements. C. Bathroom facilities with handicapped access must be provided. d. The golf driving range must provide adequate safeguards to protect adjoining property from errant golf balls. e. The Council may revoke or refuse to renew any golf driving range license if it reasonably determines that the area is no longer suitable or safe for such a use. f. No sound system shall be installed without prior City approval. l� 1 g. Hours of operation shall be limited to the hours between 7:00 a.m. and 11:00 p.m. h. Adequate lighting must be provided and approved by the City prior to the issuance of a license. i. All license holders must comply with all performance standards, as amended from time to time by the Council, within 45 days of the effective date for the standards. Subd. 4. zoning. No license shall be issued to a person for operation of a golf driving range in a zoning district other than Commercial or Industrial. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Def-initions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 6.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference a•s though repeated verbatim. Section 1. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST': By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Victor L. Ellison Its,: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENT/REDEFINITION OF STREET OR HIGHWAY J. City Code Amendment to Chapter 7, Regarding Redefinition of Street or Highway Quotes --The City Attorney's office has prepared an amendment to Chapter 7 which changes the definition of street or highway for the purposes of Chapter 8 only. The change proposed will enable the Police Department to issue citations for traffic violations occurring in parking lots and other private drives. The term "private road or driveway" means every way or place in private ownership and used for vehicular travel by the owner and those having express or implied permission from the owner but not by other persons. The definition does include parking lots. According to the City Attorney it should be noted that citations issued in parking lots or other private drives would have to be cited as ordinance violations as opposed to their state statute counterpart. For a copy of the ordinance amendment, refer to page _(2t. ACTION TO HE CONSIDERED ON THIS ITEM: To approve or deny the amendment to City Code Section 7.01 of Chapter 7 as presented. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 7 ENTITLED "STREETS AND SIDEWALKS GENERALLY" BY AMENDING SECTION 7.01 REGARDING DE'FINITION'S; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 7.99. The City Council sof the City of Ea.gan does ordain: Section 1. Chapter 7 of the Eagan City Code is hereby amended to read as follows: SEC. 7.01. Definitions'. Except as otherwise defined in the City Code, or where the context clearly indicates contrary intent, the words and terms defined in Minnesota Statutes, Chapter 169, shall be applicable to City Code, Chapters 7, 81 and 9. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 7.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Victor L. Ellison Its: Mayor Date Ordinance Published in the Legal Newspaper: an Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENT/CHAPTER 9 REGARDING PARKING OF COMMERCIAL VEHICLES R. City Code Amendment to Chapter 9, Regulating the Parking of Trucks, Trailers and Commercial Vehicles --Administration, Police and Community Development have all received numerous complaints about certain residents throughout the community who park trucks, trailers or commercial vehicles on public streets in R-1, single family districts. The proposed ordinance makes it unlawful to park any detached trailer on a public street for a continuous period of more ,than 24 hours or park any vehicle in excess of 9,000 pounds gross vehicle weight or commercial vehicle upon a residential street for a continuous period of more than twelve hours. This language still allows some minimum flexibility by residents who require a commercial vehicle for their livelihood or in the case of a detached trailer the unit could be stored on a residential premise for cleaning purposes or short term minimum use. Enclosed on page 4i✓is a copy of the enclosed ordinance. ACTION TO BE CONSIDERED ON THIS_ITEM: To approve or deny an amendment to Chapter 9, Section 9.10 that regulates the parking of trucks, trailers and commercial vehicles on public streets. `�1 No. 2ND SERIES AN ORDINANCE OF THE CITY OF EAG'AN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 9 ENTITLED "PARKING REGULATIONS" BY AMENDING SECTION 9.10 REGARDING TRUCK, TRAILER AND COMMERCIAL VEHSCLE PARRING; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER '1 AND SECTION 9.99.. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code, Section 9.10 is hereby re -titled to read: Section 2. Eagan City Code, Section 9.10 is hereby amended by the addition of Subd. 6 and 7 to read: Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Sect -ion 9.99, entitled "Violation a Misdemeanor or Petty Misdemeanor" are hereby adopted in their entirety by reference - as though repeated verbatim. Section 4. Effective Date_. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Its: Clerk Date Ordinance Adopted: By: Its: Mayor Date Ordinance Published in the Legal Newspaper,: Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENWREGULATION OF DOGS AND CATS L. City Code Amendment to Chapter 10, Regarding Dog and Cat Regulation and Dog Licensing --At the request of the Police Department there are several amendments to Chapter 10 which govern cat and dog regulations and licensing. Changes occur in subdivision 10 regarding disturbing the peace or whereby if a dog or cat is disturbing the peace for two or more hours, the Police Department can remove the animal and place it in a pound at the owners expense. In subdivision 13 additional language was added regarding the number of dogs or cats one residence or owner can keep without a kennel permit. As a part of subdivision 14 under rabies control there is additional language added for both inoculation and animal bites. For addti nal inform on this proposed ordinance, refer to r pages though ACTION TO HE CONSIDERED. ON THIS ITEM: To, approve or deny an _ amendment to Chapter 10 regarding dog and cat regulation and dog licensing. 1 %�5 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 1,0 ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES' BY AMENDING SECTION 10.11 REGARDING DOG AND CAT REGULATION AND DOG LICENSING AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Section 10.11, Subd. 10 is hereby amended to read: Subd. 10. Disturbing the Peace. It is unlawful for any person, as owner or possessor of a dog or cat, to suffer or permit such dog or cat to disturb the peace and quiet of the neighborhood by barking, howling, whining, or making any other loud or unusual noise. If a dog or cat is disturbing the peace -two for +iy4e+ or more hours, an animal control officer.: police officer or community service officer may remove the animal and place it in the City pound at the owner's expense. Section 2. Eagan City Code Section 10.11, Subd, 13 is hereby amended to read: Subd. 13. Other Unlawful Acts. It is unlawful for the owner of any dog or cat to (1) fail to have the license tag issued by the City firmly attached to a collar worn at all times by the licensed animal, or (2) own or keep a dog or cat which is dangerous (any .such animal which has caused injury to persons or property shall be deemed "dangerous"), or (3) interfere with any police officer, or other City employee, in the performance of his duty to enforce this Section, or (4) fail to keep his dog from barking, howling or whining,, or his cat from emitting loud or unusual noise, or (5) fail to prevent his dog or cat from defecating in or upon public property or the premises of another, or (6) permit solid waste of a dog or cat to accumulate on his premises for more than twenty-four hours. (7) Keep or own four or more "clogs 'or cats, or combination over six months of'age. " without "a'kennel Permit. Section 3. Eagan City Code Section 10.11 is hereby amended by adding a new subdivision to read: �%A Section -4. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 5. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF'EAGAN City Council By: E. J. VanOverbeke Its: .Clerk Date Ordinance Adopted: By: Victor L. Ellison Its: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo June 6, 1989 City Council Meeting STOP SIGN PETITION A. Stop Sign Petition, Pin Oak Drive --On February 1st of this year, the staff received a Petition from 9 property owners requesting the installation of a stop sign on Pin Oak Drive at the intersection with Oak Way in the Vienna Woods Addition. This Petition and map referencing the location of the Petitioners to the referenced intersection is enclosed on Pages through _�o. In response to this Petition, the letter enclosed on Page �OU was sent to the initiator of the Petition informing them of past Council action regarding a similar request and additional studies to be performed by City staff. Enclosed on Page �Yis a copy of the letter sent to the original Petitioner in 1987 explaining staff's position regarding that initial stop sign request. Enclosed on Pages R through -M is a copy of an accident analysis and a speed survey performed by the Police Department pertaining to this intersection. A site clearance survey indicates good visibility in all directions from this intersection. The traffic count analysis (included on Petitioner's location map) indicates an approximate equal amount of traffic entering all 3 legs of this intersection. After evaluating all information resulting from this study, no warrants justify the installation of a stop sign at this location. The closest warrant relates to the approximate equal amount of volume entering all 3 legs. However, over a 48 hour period, this is a relatively small amount of traffic not requiring intersection control. This information is being presented to the City Council for their evaluation and final determination. The Petitioner has been informed that this will be discussed at the Council meeting on June 6th. ACTION TO HE CONSIDERED ON THIS ITEM: To approve/deny the installation of a stop sign on Pin Oak Drive at its intersection with Oak Way. January 28, 1989 City Council Members City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Council Members: As residents of Eagan, we have become concerned about the safety hazards that exist in our residential area because of the lack of adequate stop signs on Pin Oak Drive. The absence of these traffic controls have caused multiple near -accidents involving pedestrians, most of whom are children, and two -car collisions that would have been avoided if these traffic controls were in effect. The area of which we speak is Vienna Woods, located South of Cliff and Rahn. As you are aware, this is a newly developed residential area consisting of single family dwellings. This area is totally surrounded by interstate systems and intense commercial development (Target, Cub). The access to Vienna Woods is limited to one route: Pin Oak Drive. The intersection of Pin Oak Drive and Oak Way receives a vast majority of traffic entering and exiting Vienna Woods due to residents attempting to avoid the congestion of Cliff and Rahn Roads (.Target/Cub, etc.). Pin Oak Drive is four blocks long presently posted with 30 m.p.h. speed limits. This street is also heavily populated with many school -aged and pre -school -aged children. There are presently no sidewalks, forcing the children to use the street for access to play areas, etc. It is becoming an increasing concern of residents living on Pin Oak Drive that traffic does not stay within the boundaries of the posted 30 mph speed limit and on average approach 40-45 mph. Vv1 City Council Members January 28, 1989 Page Two We have personally witnessed severe car collisions requiring the passengers to be hospitalized. We have also witnessed near car/pedestrial collisions on several occasions. All of this occurs within 600 feet of the intersection of Pin Oak Drive and Oak Way. We strongly believe that a three-way stop sign will help slow down traffic and avoid any further collisions and possible pedestrian fatalities. We have enclosed a Petition that has been signed by the majority of residents living within the allotted distance of the intersection of Pin Oak Drive and Oak Way. Everyone with whom we have spoken to have agreed that traffic must slow down on Pin Oak Drive and the only feasible solution is to place a three-way stop sign at this intersection. Please advise us as to what actions you, as council members, intend to make regarding this Petition. If you feel we cannot be assisted at this level, please let us know What actions we need to take to see to it that our neighborhood becomes a safe one. Yours very truly, Steve and Marilyn Hargens PETITION FOR CITY USE ONLY RECEIVE Date Received C Fig To Council �t ---�•J Approved 'VA STOP SIGN I/We, a undersigned hereby petition the City Council of the City of Eagan to install stop signs on PIN OAK DRWE at the intersection with OAK WAY I/We, request this installation for the following reasons: 1. LA&G-6 tNwi%E&L OF C1lu.D1ZGN / No SIObWA6VQr Fog tN6IK VSE 2. A&<oV_kTY of TRAFFIC ON PIN OAIG Ccw Yes%aev ki*A 6QEA•TLY, ftLEEDS SPEED WAIT (30 MPI+I NW AND D9 ITSEI-F IS T°o Pgsr Fop- RESIOENTIAI. SrVE6T %M'M CKIt.QR6N•� 3• )AAVF+ AUWAOY 6KPb—R16N(-ED 4Q,/Vr,0&s11ClAN N6Af-- COCIISIDNS, 4. I/We request that the City Council take this petitionrequest under consideration at its earliest opportunity and that we be informed as to when it is scheduled so that we may appear in person if we so choose. NAME Mease print and initial) 1.TE gry _HA.Q6.61�1 E 2. 4. Ter[t�,l s p4 I)M04C O&A re"VP 5. Grti's fe MAt1cyA/ SEGCAO..) ADDRESS 21?,Ik 1OW4 aAK 09-wg 7/L / 8,7 Ai 5'701 Oy k y H7/7 6 ct k GIJA x/03 PiN oa/?Ivr ,-PR(DPGQT y OWr,)EPS Dp. — g54– 4s HP-. Dp. - 1?.Ic - 48 HR. wAx/ - '138-L41? WE. CCIIAAj-1 EA, -'T Or— FJZSEGT�OtJ -F V?j C)Pk TRPI=FSG COu,rn--p ZL uje-ZTr OP Ok) PIAJ e5oork -cr'Ly Bak ,-PR(DPGQT y OWr,)EPS Dp. — g54– 4s HP-. Dp. - 1?.Ic - 48 HR. wAx/ - '138-L41? WE. CCIIAAj-1 of 31530 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA M121 PHONE: (612) 454-8100 February 9, 1989 STEVE 8 MARILYN HARGENS 2129 PIN OAR DRIVE EAGAN MN 55122 Re: Petition For Stop Sign - Pin Oak Drive @ Oak Way Dear Mr. & Mrs. Hargens: VIC EUISON M1 THOMAS EGAN DAVID.K GUSTAFSON PAMELA MCCREA THEODORE WACHTER Court MmTOne THOMAS HEDGES CIN AtrNnho EUGENE VAN OVERBEKE CUy Cb Your letter and petition to the City Council has been forwarded to my attention for review and appropriate action. On December 16, 1987, the City Council formally considered a similar petition for a stop sign at this intersection. After reviewing the petition and related information, the request foi- the installation of these stop signs was subseqently denied. However, because of your most recent petition, the City will again reevaluate this intersection for reconsideration by the City Council. The Engineering Division will perform traffic counts to measure the traffic volumes through this intersection. They will also evaluate appropriate site distances to ensure proper visibility. The Police Department will research the accident history in this vicinity and will also perform speed surveys along Pin Oak' Drive. Once this research and analysis has been completed (30 - 60 days), a formal report will be prepared and presented to the City Council along with your petition for formal consideration and action. You will be provided a copy of this report along with the date that the Council will be formally considering your petition so that you may appear and further present any concerns you may have. Because you were the initiator of the petition, we will assume you will keep any other interested parties informed of this process. We understand the concerns that you have expressed and want to ensure you that we will be giving your request serious consideration. Sincerely -/ '.40 (pomas A. Colbert, P.E. Director of Public Works TAC/jj cc: Mayor 8 City Council Thomas L. Hedges, City Administrator Mike Foertsch, Assistant City Engineer Pat Geagan, Chief of Police THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY N 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH December 16, 1987 MC ELLISON THEODORE WACHTER CW.it MMMI5 THOMAS HEDGES 01, n ....01V MRS PENNIE DAMLO EUGENE VAN OVERBEKE Cry CI A 2090 PIN OAK DRIVE EAGAN MN 55123 Re: Stop Sign Request - Pin Oak Drive at Oak Way 6 Kings Road Dear Mrs. Damlo: Earlier this year, you had telephoned the Engineering Division requesting the installation of stop signs on Pin Oak Drive at its intersections with Oak Way and Kings Road due to an increase in construction in that area, speed, etc. After investigation of this intersection in relationship to your request, I regret to inform you that we cannot justify the installation of stop signs at this intersection. In order to maintain proper traffic control throughout the. community, the City has adopted the "Manual on Uniform Traffic Control Devices" which establish certain criteria for the installation of regulatory traffic control signs such as stop signs. If these type of signs are installed without properly meeting the warrants, the City assumes a certain liability associated with potential accidents. i Based on the configuration of this intersection, the site distances and traffic volumes for all three legs do not meet any of the warrants necessary to justify the installation of a stop sign. I am sorry that we are not able to comply with your request and hope that you can understand the necessity for maintaining uniformity in the installation of these regulatory type signs throughout our community. Sincerely, Thomas A. Colbert, P.E. Director of Public Works TAC/jj THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY police department PAIR" J. GEAGAN CN81 of Pd KENNETH D. ASd.NW N a�ellue CUplo 3930 Pilot Knob Rood VIC ELLISON EaOon, Mlnrwmto 55122 Phone: (612) 454-3900 THOMAS EGAN DAVID K. GUSTAFSON PAMELA MCCREA THEODORE WACHTER Cama Memo" THOMAS HEDGES CINA hiehda EUGENE VAN OVERBEKE CIry Clete February 6, 1989 TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: PAT GEAGAN, CHIEF OF POLICE SUBJECT': ACCIDENTS AT PIN OAK DRIVE AND OAK WAY Eagan Police Department records indicate we have had two accidents at or near the intersection of Pin Oak Drive and Oak Way. The first accident was a motor vehicle striking a parked vehicle in 1989.,It does not appear that this accident was intersection related. The second accident occurred January 17, 1989, at Pin Oak Drive and Oak Way. This accident was the result of a vehicle making a left turn to go westbound on Pin Oak when it was struck by a vehicle traveling eastbound traveling straight ahead. This accident resulted in a personal injury and one person was transported to the hospital. If you require any other information from us for this particular area, please advise me. S Patrick J.(,Geagan� Chief of Police PJG:lb THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirm��ction Employer 3890 Not Knob Rood Eogan, Minnesota 55122 Phone: (612) 454-3900 March 29, 1989 TO: TOM COLBERT, PUBLIC WORKS DIRECTOR FROM: PAT GEAGAN, CHIEF OF POLICE SUBJECT: STOP SIGN PETITION. PIN OAK DRIVE police department PATRICK J. GEAGAN 01W of Po aftm � N VIC ELLISON My THOMAS ELAN DAVID IC GUSTAFSON PAMELA MCCRFA THEODORE WACHTER Co'a Mempen THOMAS HEDGES City A&iE RIGENE VAN OVERSEKE CIN Ckh Attached you will find the speed surveys that have been conducted on Pin Oak Drive and Oak Way. The average speeds are 27 MPH through 33 MPH. Out of the approximately 115 cars that were clocked during this speed survey, two were 4,0 MPH or over. One of those was clocked at 40 MPH and the other 43 MPH. We have had two accidents in that area, one of which appears to be intersection related. .�w Patrick J. Geagan Chief of Police PJG:lb Attachment CC: Ken Aszmann, Operations Captain THE LONE; OAK TREE ..THE SYMBOL OF STRENGTH AND GROWTH IN OUR OOMMUNITY Equal Opportunity/Affirm\ativve etion Employer , ft 51 bewrd 3O %%Jf/ ZP10c �01 / LOCATION & J A ) START (/ v DIRECTION` Ek e�D ATE'Z� CLEARED HIGH LOW AVERAGE I,111KiaL - janI f E�GVCI�' EAGANP.D. SPEED SURVE ,��V-r1KIrl 10,37 LOC ATIO �ivCi!/,- A y START /moo y� DIRECTION /�jirOAK DATE 3' 0 iG 33 CLEARED 1S/0/1i�S HIGH 3S LOW 2-'5' AVERAGE .20 (p PP,ex4o15,rlor-cNpx- pN �iiv O 9K �Fvc.++6 fir, -J /� ro !✓icnc3 Yli Gn' ,01,ee4. i=��, ,,,iters /7+ra rlp <aa'O [3![ow j`�iO [��s-T• \ \<' / y l�lH �C [!S Tu�itlO )PI I 3P E 3; E x w Zst e% " X% l 3/ CLEARED HIGH LOW AVERAGE I,111KiaL - janI f E�GVCI�' EAGANP.D. SPEED SURVE ,��V-r1KIrl 10,37 LOC ATIO �ivCi!/,- A y START /moo y� DIRECTION /�jirOAK DATE 3' 0 iG 33 CLEARED 1S/0/1i�S HIGH 3S LOW 2-'5' AVERAGE .20 (p PP,ex4o15,rlor-cNpx- pN �iiv O 9K �Fvc.++6 fir, -J /� ro !✓icnc3 Yli Gn' ,01,ee4. i=��, ,,,iters /7+ra rlp <aa'O [3![ow j`�iO [��s-T• \ \<' / y l�lH �C [!S Tu�itlO TiPAFi,c :�C'VvlurL la�l�T �iN a.oK LOCATION AyG GAo" uvY START /Gys DIRECTION DATE CLEARED HIGH 3G LOW oZs SAGAN P.D. SPEED SURVE AVERAGE 3o LOCATION `v (,� -c START D %s s' DIRECTION %L! h DATE 3 ' 3c• CLEARED Or35__ HIGH 3 \ `Q LOW -2-1 AVERAGE (� . . LOCATIONSTART ('_DIRECTION W I P DATE 3 Q Zl� 110 CLEARED- HIGH LOW ZZ AVERAGE luefjklwgme • TiPAF/i c T�'A�lciiv6 LOCATION ,�y .C,��>� lP�-µ, Tp,RT �Asr/NOarcY / q5 /sem DIRECTION DATE 3 -7 -,FF 3,7 3: a 33 a2 X02 -2 �? .2s- 2s1-20 1 -20 ; CLEARED IrQQ HIGH y3 LOW�AVERAGE 3-3 `oq LOCATION{- t1AKU,/FiXl START_j,�O DIRECTION DATE �{ 3Z- 3 3/ 3c 7/ a' I is 3z 3/ 1-7 3 I CLEARED 'IS3S lEIGH 2A LOW AVERAGE — %AGAN P.D. SPEED SURVE LOCATZON1 START OF iar DIRECTION�/,/6 DATE — e7- Y? CLEARED. lot maGH 3 LOW AVERAGE 0� zz 3/ 3c 7/ a' z is 3/ 1-7 3 I CLEARED. lot maGH 3 LOW AVERAGE 0� Em"n REGULAR MEETING EAGAN CITY COUNCIL Et.GAA, MINNESOTA I. 6:30 - ROLL CALL b PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA 6 APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) MUNICIPAL CENTER BUILDING JUNE 6, 1989 6:30 P.M. IV. 6:55 - CONSENT AGENDA,(PINK) 7' A. PERSONNEL Items 101(o B. LICENSES, Plumbers PV C. LICENSE, Cigarettes/Gateway �oods for Brooks Superette, 3390 Coachman Road V D. LICENSE, Refuse/Recycling Hauler/Ken Oehrlein Sanitation I E. LICENSE, Temporary Gambling/Valley Viewers 4-H Club During 4th of July P' Celebration, June 30 -July 4, 198% F. STREET NAME CHANGE from Circulation Drive to Plaza Drive in Galaxie Cliff Plaza DIG. WAIVER OF PLAT, Duplex Lot Split/James and Alyce Benson, Lot 3, Block 3, Chas Mar 1st Addition O (y H. AMENDMENT, Contract between City of Eagan and Recycle Minnesota Resources (Recycling Redemption Center) I. AGREEMENT, Cedarvale/City of Eagan MTC Park and Ride Site e -1 p J�,J. FINAL PLAT, Cutters Ridge 3rd Addition 11 n IC. FINAL PLP -T, Eagan Center Third Addition �qqL FINAL PLAT, Rasmussen Collge Campus yl M. RECEIVE BIDS/.?ward Contract, Monthly Building Cleaning and Maintenance Services N. RECEIVE BIDS/Award Contract, Emergency Stand-by Generator Z 0. REQUEST to Discontinue Participation in Minnesota Police Recruitment 4ystem .. P. CONTRIBUTION, Eagan 4th of July Celebration Q. PROJECT 564, Receive Report/Order Public Hearing (Rahncliff 2nd Addition - Streets and Utilities) Cj,,jR. PROJECT 569, Receive Report/Order Public Hearing (Armstrong Business Center - P Utilities) S. CONTRACT 89-15, Approve Plans/Authorize Advertisement for Bids (Armstrong •'- p Business Center -Utilities) 7z• T. PROJECT 566, Receive Report/Order Public Hearing (Coventry Pass - Trunk. 9 Utilities) 7' U. PROJECT 567, Receive Report/Order Public Hearing (Effress Addition - Stolm PSewer) yq V. PROJECT 572, Authorize Feasibility Report (Lexington Way - Street Reconstruction) ?�O W. PROJECT 571, Receive Petition/Order Feasibility Report (Cray Addition - Trunk Storm Sewer) p 3 X. VACATE Utility Easements, Receive Petition/Order Public Hearing (Kingswood 1st 1 Addition) P3�bY. CONTRACT 89-14, Receive Bids/Award Contract (Water Treatment Plant - Dehumidification) P. 3� Z. VEHICLE #140, Receive'Bids/Authorize Purchase (Skid Steer Loader) 3 S Al. VEHICLE #134, Receive Bids/Authorize Purchase (Pavement Grinder) IS B1. CONTRACT 88-24, Approve Change Order #2 (Lexington Reservoir) ' 3c1C1. PROJECT 543R, Revise Pending Assessment Roll (Skyline Drive 6 Sibley Hills Drive - Streets and Utilities) tko D1. FINAL PLAT Kingswood 2nd Addition �k'Z,El. PROJECT 524, Resolution Restricting Parking/Johnny Cake Ridge Road V. 7:00 - PUBLIC HEARINGS (SALMON) A. VACATE Public Right -of -Way (Kingswood Road and Coronation Drive) 4 B. PROJECT 520, Final Assessment Hearing (Manor Lake - Trunk Utilities) C. PROJECT 561 (Sterns Addition - Streets) 4D. AGREEMENT to Consider City of Eagan Opt -Out to MTC Bus Service VI. OLD BUSINESS (ORCHID) �`ADNR PROPOSAL for Minnesota Valley Deer Population Control, 1989-1990 O B.. SPECIAL PERMIT for Northern Natural Gas Company to Construct a Steel Frame A Building Over an Existing Meter and Regulator Facility, Located on Outlot A, Fairway Hills 1st Addition • �ci C. CONDITIONAL USE PERMIT, Naegele Outdoor Advertising, Inc., to Allow a 40 Foot l Tall, V -Shaped Billboard Advertising Sign on Lot 2, Block 1, S & W INdustrial P' Acres (Will be continued to June 20, 1989, Meeting) VIi. NEW BUSINESS (GRAY) �5/1'A. APPOINTMENT of City Insurance Representative ��-1 B. EXTENSION, Preliminary Plat Approval for Town Centre 100 5th Addition (Waterford Apartments) P ( VC. CONDITIONAL USE PERMIT, MN Corporation/Xavier's Restaurant, To Allow On -Sale ' Beer and Wine in a CSC/PD (Community Shopping Center/Planning Development District) Located on Lot 3, Block 1, Town Centre 100 6th Addition at the Southeast Corner of Town Centre Drive and Denmark Avenue in NW 1/4 of Sec 15 D. LICENSE, Wine and On -Sale Beer/MN Corportion, Xavier's Restaurant, 1260 Town Centre Drive 1�) Z. CONDITIONAL USE PERMIT, G.T. Miller 6 R.W. Hunt, to Allow an Animal Clinic in a CSC (Community Shopping Center) District Located on Lot 2, Block 1, Cliff Lake Centre Addition, Along the North Side of Cliff Road East of Cliff Lake Road in SW 1/4 of Sec 29 I F. CONDITONAL USE PERMIT, Lone Oak Plaza Ltd. Partnership, to Allow a Daycare Center with an Outside Play Area in an NB (Neighborhood Business) District (` Located on Lot 1, Block 1, Eagandale Lemay Lake 3rd Addition, At the Southeast Corner of Lone Oak Road and Eagandale Place in the NW 1/4 of Section 10 WAIVER OF PIAT, Russell E. Grimmer, in Order to Convey a Portion of Lot 5, n�L Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition, Located in `+ Northeast Quadrant of Cliff Road and Lakewood Hills Road in SE 1/4 of Sec 26 H. REZONING, Stonebridge 2nd Addition/United Mortgage Corporation, of 67.7 PD, AG �r(ll (Planned Development - Agricultural) Acres to a PD, R-1 (Planned Development - Single Family) District and a PRELIMINARY PLAT Consisting of 121 Single -Family Lots Located South of Northview Park Road and West of Dodd Road in the SW 1/4 of Section 24 /I 4 I. CITY CODE AMENDMENT to Chapter 6, Allowing for the Licensing of Golf Driving Ranges J. CITY CODE AMENDMENT to Chapter 7, Regarding Redefinition of "Street or Highway." IQ� K. CITY CODE AMENDMENT to Chapter 9, Regulating the Parking of Trucks, Trailers y and Commercial Vehicles e ?J L. CITY CODE AMENDMENT to Chapter 10, Regarding Dog and Cat Regulation and Dog 7,1 Licensing Q VIII. ADDITIONAL ITEMS (GOLD) yN10110,�0 A. STOP SIGN PETITION, Pin Oak Drive IX. ADMINISTRATIVE AGENDA (GREEN) X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT e MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 318 1989 SUBJECT: AGENDA INFORMATION FOR JUNE 6, 1989 CITY COUNCIL MEETING After approval is given to the June 6, 1989 agenda and regular meeting minutes for the May 15 City Council meeting, the following items are in order for consideration. There are no items for Department Head Business. Agenda Information Memo June 6, 1989, City Council Meeting There are thirty-one (31) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Engineering Aide -- This is a new position which was approved in the 1989 budget. After screening of applications, approximately twenty applicants were invited to the Eagan Municipal Center for a written test. From these results, seven applicants were selected for an interview. The interviews were conducted by Assistant City Engineer Foertsch, Senior Engineering Tech/Supervisor Lexvold and Assistant to the City Administrator Duffy. It is their recommendation that Dale Ronning be hired for this position, subject to successful completion of the City's physical examination requirement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Dale Ronning as Engineering Aide, subject to successful completion of the City's physical examination requirement. Item 2. Engineering Tech -- After screening of applications, approximately twenty applicants were invited to the Eagan Municipal Center for a written test. From these results, eight applicants were selected for an interview. The interviews are being conducted by Assistant City Engineer Foertsch, Senior Engineering Tech/Supervisor Lexvold and Assistant to the City Administrator Duffy. Interviews will be completed and references checked by the time of the City Council meeting on Tuesday, June 6, 1989. A name will be forwarded to the Council at that time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of an Engineering Tech, subject to successful completion of the City's physical examination requirement. RE Agenda Information Memo June 6, 1989 City Council Meeting Item 3. Utility Billing Clerk -- After screening of applications, approximately twenty candidates were invited to the Eagan Municipal Center for a written test. From these results, five applicants were selected for an interview. The interviews were conducted by Director of Finance VanOverbeke, Assistant Finance Director Damlo and Assistant to the City Administrator Duffy. It is their recommendation that Diane Downs be hired for this position. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Diane Downs as Utility Billing Clerk. Item 4. Utility Billing Clerk Typist -- If the hiring of Diane Downs as Utility Billing Clerk is approved, the City will have an opening for Ms. Downs' previous position, Utility Billing Clerk Typist. This position had been budgeted at 3/4 time with the understanding that the person holding that position would spend the time necessary to accomplish the tasks required because of Eagan's growing population and the resultant amount of new billings and the growing total amount of billings. Consequently, the person in the position has worked an average of eight hours a day which is equivalent to a full-time position. Due to a minor reorganization of duties in the Finance Department, the Time Spent Profile for this vacant position has been revised to reflect a new combination of duties which has resulted in a new (lower) pay range for the position. The City Administrator ana Finance Director recommend that this position be reclassified as full-time to reflect the actual time being spent in the position. There is money available in the 3.989 budget to cover this reclassification. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the reclassification of the Utility Billing Clerk Typist from 3/4 to full-time and from Clerical Level 4 to Clerical Level 3 and to approve the advertisement for the vacant position. Item 5. Informational (Seasonal Park Maintenance Worker) -- One of the City's seasonal park maintenance workers began not reporting for work as of May 17, 1989. On May 30, 1989, Superintendent of Parks VonDeLinde contacted City Administrator Hedges to receive his approval to immediately hire a seasonal worker to replace the above worker. The City Administrator approved the hiring of Paul Kivi, who began work the next day. This item is for the Council's information and no action is required. Item 6. Seasonal Recreational Program Leaders/Assistants-- After interviews, it is the recommendation of Director of Parks and Recreation Vraa and Recreation Supervisorj Nowariak that_,he persons listed on the attachment on pages through _— be hired as summer seasonal recreation program leaders and assistants. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of the summer seasonal recreation program leaders and assistants as listed. 1989 SUMMER STAFF OF YEARS tAMEASP ITION LOCATION 2 CARLSON', JODI SIP ASST.. QUARRY PARK 1 NALEPINSKI, JULIE T-BALL ASST SIP ASST. NORTHVIEW PARK 1 FRITZ, RACHEL EAGANETTES ASST 1 GRUENKE, JILL SIP LEADER LAKESIDE PARK 1 STOCKER, ANGELA SIP LEADER WALNUT HILL GAMES LEADER 1 MUEHLEN, AIMEE EAGANETTES ASST PRESCHOOL MOVEMENT ASST I GRACEK, CARRIE SIP ASST EVERGREEN PARK 1 VANDEWALKER, JULIE PLAYWAGON ASST 1 CASE, JULIE SIP LEADER RIAGECLIFF PARK 1 MESKO, MELANIE SIP ASST SKY HILL PARK 1 KILL, MARY SIP ASST WALNUT HILL PK 1 DICK, LEI-LANI SIP ASST RIDGECLIFF PARK 1 ANDERSON, ROSS SIP ASST RAHN PARK I GRANT, MARILYNN TINY TOTS LEADER RAHN PARK 1; LETHERT, LAURIE TINY TOTS ASST SKY HILL PARK SI'P ALT ASST I MATHEIS, JUDY TINY TOTS ASST GOAT HILL PARK 1 SCHMIDTKE, PAUL T'-BALL LEADER' SIP LEADER OAK CHASE PARK 2 GUSTAFSON, KATHY TINY TOTS LEADER GOAT HILL PARK SIP LEADER, RAHN PARK 3 FORDS', JASON SIP ASST BLACKHAWK'PARK 2 HOCKFORD, LYNN TINY TOTS LEADER SKY HILL PARK SIP LEADER EVERGREEN PARK 2 JENKINS, ANGELA SIP ASST OAK CHASE PARK 2 LINK, STEPHANIE 3 MEYER, MICHELLE 2 O'HEARN, SHANNON 4 SCHULTZ, CHRISTINE 6 WEEKLUND, KRISTIN 3 ERICKSON, JULES 2 AYOTTE, NICK 11 BELEW, KRISTI 3 'BLANCHARD,, JENNIFER 4 EAVES, PAULA 3 EPPLE,, JUSTINE SIP LEADER NORTHVIEW PARK SIP LEADER QUARRY SUMMER FUN DAY TINY TOTS ASST RAHN PARK SIP ASST SKY HILL PARK SIP LEADER RAHN AND PILOT KNOB TINY TOTS ASST RAHN PARK EAGANETTES LEADER PLAYWAGON LEADER TINY TOTS ASST. GOAT.HILL SIP ASST. WALNUT HILL SUMMER FUN DAY SIP LEADER SKY HILL PARK SIP ASST PILOT KNOB AND LAKESIDE PARK EAGANETTES ASST PRESCHOOL MOVEMENT LEADER SIP LEADER BLACKHAWK PARK TINY TOTS ASST SKY HILL'PARK Agenda Information Memo June 6, 1989 City Council Meeting PLUMBERS LICENSES B. Plumbers Licenses --There are seven (7) firms who have applied for a plumber's license. All applicants have satisfied the City Code regulations and are in order for consideration. The list of plumbers include the following: 1. A-1 Root Master 2. Five Star Plumbing 3. McGuire and Sons Plumbing & Heating 4. Northland Mechanical 5. Pride Plumbing Services 6. Richies Plumbing and Sewer Services 7. Sprigs Plumbing and Heating ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbing licenses as presented. CIGARETTE LICENSE/GATEWAY FOODS FOR BROOKS SUPERETTE C. License, Cigarettes/Gateway Foods for Brooks Superette--Mr. Edward Heisler, representing Gateway Foods, has requested a cigarette license for the Brooks Food Market located at 3390 Coachman Road. The cigarette license application is in order for consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a cigarette license for the Brooks Food Market located at the intersection of Coachman Road and Yankee Doodle Drive. REFUSE/RECYCLING HAULER/OEHRLEIN SANITATION D. License for Refuse/Recycling Hauler/Ken Oehrlein Sanitation -- Mr. Ken Oehrlein is requesting a refuse/recycling license to do business under the name Ken Oehrlein Sanitation. He is currently licensed in the cities of Mendota Heights, West St. Paul and Newport. Mr. Oehrlein is requesting a combination residential dwelling/multiple dwelling/commercial license. That location meets all regulations of the City Code. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the refuse/ recycling license for Ken Oehrlein under the business name of Ken Oehrlein Sanitation. N Agenda Information Memo June 6, 1989 City Council Meeting TEMPORARY GAMBLING/VALLEY VIEWERS 4-H CLUB E. License for Temporary Gambling/valley Viewers 4-H Club During the 4th of July Celebration, June 30 through July 4, 1989 --The Valley Viewers 4-H Club has submitted an application for a bingo license to be issued for the 4th of Julycelebration. The specific dates for issuance of the license is Jane 30 through July 4. The Valley Viewers 4-H Club is also requesting a waiver to the 30 day waiting period for the application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a bingo license application for the Valley Viewers 4-H Club to be used at the 4th of July celebration on June 3'0 through July 4 and, further, request a waiver of the 30 day waiting period from the Minnesota Charitable Gambling Control Board. STREET NAME CHANGE/CIRCULATION DRIVE TO PLAZA DRIVE F. Street Name Change from Circulation Drive to Plaza Drive in Galagie Cliff Plaza --The owner of the Galaxie Cliff Plaza development is requesting a name change of Circulation Drive to Plaza Drive. The only property owner affected is Galaxie Cliff Plaza Partnership and, therefore, a public hearing with officihl notification is not required. For a copy of the Galaxie Cliff Plaza plat with their reference to Circu tion Drive which is proposed to be Plaza Drive, refer to page. The Community Development Department has reviewed the request and concurs with the;name change. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a name change from Circulation Drive to Plaza Drive in Galaxie Cliff Plaza. M I P AnnRFSS PI AT GALAXIE CLIFF -,= PLAZA ]^e p) r TOAs. a; I I, �I II! OUTLOT- � 1 A i lie I I I��., w .a •r I` I 1` M I P AnnRFSS PI AT GALAXIE CLIFF -,= PLAZA ]^e p) r Z\, TRI -LAUD SURVEYING CO.,INC. TOAs. ve I OUTLOT- } A i lie I I I��., w .a •r I` I 1` w•w wi, _ IANC w.ran a•1 a /; ,i ". � .I�n. nra v.•.M••rr ....wq • V I r+W ea wes w r_s I • M.04i Ipllp u•r u'aq,eT �r.rr. a..... rt•Irr lr.. �.. EIV Irr s.,n. � nae�xf[ I WW a 111•. - �I .M\... Y2 IIW.1•N fNMll:- r'WD.Ww�lY • 1/1 //L1yVRT oY 1fY Mtn (v MNW.MI nl T.( z- .• � �/1 x WI Llw Lyi ILLI INuv4-•van Z\, TRI -LAUD SURVEYING CO.,INC. Agenda Information Memo June 6, 1989 City 'Council Meeting WAIVER OF PLAT/JAMESBENSON/CHES MAR IST ADDTTION G. Waiver of Plat, Duplex Lot.Split/James and Alyce Benson, Lot 3, Block 3, Chea Mar lot Addition --An application was submitted by James Benson requesting a waiver of plat for Lot 3, Block 3, Ches Mar 1st Addition. The purpose of the waiver is to create a duplex lot split that would allow individual ownership,. For a copy o the staff report and a surveyor's certificate,, refer to pages, through. At the suggeston.of the City Council, waiver- of.plats for duplex lot splits are referenced as a consent item on regular City Council agendas. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a waiver of plat for a duplex lot split, for James and Alyce Benson on Lot 3, Block 3,, Ches Mar 1st Addition. CITY OF EAGAN SUBJECT: WAIVER OF PLAT (DUPLEX LOT SPLIT) APPLICANT: JAMES AND ALYCE BENSON LOCATION: LOT 3, BLOCK 3, CHES MAR IST ADDITION EXISTING ZONING: R-2 (DUPLEX) DATE OF PUBLIC HEARING: JUNE 6, 1989 DATE OF REPORT: MAY 18, 1989 REPORTED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY An application has been submitted by James Benson requesting a Waiver of Plat for lot 3, block 3, Ches Mar 1st Addition. The duplex lot split would allow individual ownership. The existing duplex meets setback requirements and separate utilities are provided for the duplex. If approved, the Waiver of Plat shall meet all code requirements. Certificate for: Qabbert'Development Bk:: 50/34 za.; DELMAR H. SCH'WANZ LANDSURVEYOR Rag stwed'Unear Lawf'_o1 The Slate o1 Minnesota 2978- 143TH'STREET W. - BOX MROSEMOUNT,MINNESOTA 55088. P,HONE.,812 423.1788 SURVEYOR'S CERTIFICATE 30.E o. -0 o 30 IV i r o0 .('3�`� P / � t4.p �ez4 �r� j�?Z lam ap, �c �eN1inch" C 3, 'J� —\QP Agenda Information Memo June 6, 1989 City Council Meeting AMENDMENT/RECYCLIRG REDEMPTION CENTER H. Amendment, Contract Between City of Eagan and Recycle Minnesota. Resources (Recycling Redemption Center) --An amendment is proposed to the City/Recycle Minnesota Resources agreement to come into conformance with the County requirements that the City retain title to 'any capital equipment purchase using County funds. A $4,.000 per year stipend was intended, to support the purchase of a beverage can densifier. According to the Assistant to the City Administrator Hohenstein there is no need to modify the amount of the stipend realizing the City has no interest in retaining title to this piece of equipment. It has always been the intention of the City that the equipment would ultimately be owned by RMR. Therefore, the City's financial contribution has been amended in this attachment to provide $4,,000 per year in operating support to RMR in 1988, 1989 and 1990. The 1988 obligation has been met and the City has two years remaining under this contract. Enclosed on page is a copy of the amended attachment regarding the City financial contribution to RMR. ACTION TO HE CONSIDERED ON THIS ITEM: To approve the amendment to the City/RMR contract concerning the Recyclable Redemption Center at 1971 Seneca Road. AMENDED ATTACHMENT A Citv Financial Contribution 1. The City shall provide operating support to the contractor in the amount of $4,000 per year in the years 1988, 1989 and 1990. If at any time the contractor terminates operations at the Eagan facility, the City shall be responsible only for that portion of the annual obligation pro -rated from January 1 to the date of termination. The City shall also make available from its County funding an allocation for tonnage support payments. To the extent that tonnage volumes exceed the contractor's projections (290 tons in Year 1 and 482 tons in Years 2 and 3), the City will retain 50% of the rebate for materials in excess of projections to defray contractor -related waste abatement costs. 3. The contractor is the owne in the facility, and the remainder of the equipment of operations. Recycle Minne,'a Resources ,s --/r- a 1-ga Dat r of our equipment purchased for use contractor will bear the pro -rated costs in the event of a termination �3 Mayor Date ty Clerk Date Agenda Information Memo June 6,, 1989 City Council Meeting AGREEMENT/MTC PARR AND RIDE SITE AT-CEDARVALE I. Agreement, Cedarvale/City of Eagan MTC Park and Ride Site --At the May 15, 1989 City Council meeting staff was directed to prepare an agreement between the City of Eagan and Cedarvale Shopping Center to accomplish the following: 1) The western portion of the area of Cedarvale.will upgraded to City standards as a new area for parking; 2.) Cedarvale Parking Center will upgrade the park and ride lot; 3) at such time as the MTC or the six city authority (Opt Out) relinquishes use of the Cedarvale Boulevard site or relocates, the City will vacate the Cedarvale Boulevard area; 4) until the time of a relocation or vacation of the road, Cedarvale Shopping Center will maintain the MTC or Opt Out area. The.direction of the City Council was to bring an agreement back for ratification of the June 6 meeting. After further consideration, it is the suggestion of the staff that no agreement be exercised until Opt Out is finalized by all six (6) cities. Therefore a recommendation to continue this item until the July 5, 1989 meeting for consideration of the agreement is recommended. ACTION TO BE CONSIDERED ON THIS ITEM: To continue any further consideration of an agreement between Cedarvale Shopping Center and the City of Eagan that addresses the MTC lot at Cedarvale Shopping Center. A Agenda Information Memo June 6,, 1989, City Council Meeting FINAL PLAT'APPROVAL/CUTTERS RIDGE 3RD-ADDN J. Final Plat Approval For Cutters Ridge 3rd Addition --Staff has ;received an application, for final plat approval for the Cutters Ridge ,3rd Addition located adjacent. to I -35E as shown by the plat .enclosed on page 1c,�. All conditions of the preliminary plat approved by Council action on. 'November 5, 1987, have been. satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat. for Cutters Ridge 3rd ,Addition and authorize the Mayor and City Clerk.to execute all related documents. EXHIBIT "A" CUTTERS RIDGE 3RD ADDITION •DENOTES 1/2 INCH BY 14 INCH IRON MONUMENT SET MARKED BY REGISTRATION NO. 17233 UNLESS OTHERWISE SHOWN. THE WEST LINE OF THE NORTH 1/2 OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 21, TOWNSHIP 27, RANGE 23 IS ASSUMED TO HAVE A BEARING OF N.O'OI'3B'W. I SCALE III .EET: N ELAN, FIELD 9 NOWAK, INC. e o eo.—.Ro leo CAL SLo SURVEYORS •,�_•.::.........,.lo:....�.:.. _..rlr ,. ,..n.rr .I.. Iw...r. •n r_..r : _r a 0 � Y YrMr Y .... MV Y r.•11. �I.r Yr_rY r.`n .n...,. _I .Ilw ..wr. _M111 n.l r al I r R 6 _. i1� • •iee CLIPPERS WE MLD-aw1 ?F i 6 ^y2t\2 tl aenP�- a"Pl[�na .�. ..I.. '..:=..r :uyl�.__:.`.. II _•_lII 'Ie =e1 wrLIP;n;— �_lsu-•_t1-n� - .._.:L.r._r rI�:.....rr._. ..u.:.L.._..,r.I.w... .IrM1 _.E_rm5Ts;6nY _•ular\• _uwn�mI uRVlw.yaI -._r....,w..._,•�r. nr_..r._ _srr'_I_`r•.L:�r_'�'w,.m.0.: `.\.�. r._..l I rc7r7 .�i:d.i W,1 II e. rl MO •I. I\rR f�IY</I a .e OIN./! pp VlM:rf l.rlvl Y!/ /!! l.P.. .INTI I—fm w ,I ' !+w a 1_r w _ r rN:^Mun••r w.,, r.. Yr .n......Ar..rf.r_. r. �L..rJ .� r • f ...._. \. a.M_ n1. \_ .r •I_..L, Im. aI. rl.. r ,n...-+ w._r. r_.:._. w� I ....w .wlry V.\ \Y \ .. u. I... 1•_I. \Y IV •..rl...IN.II.\. a.m. .la �.Ilrr. ,_._ w� Agenda Information Memo June 6, 1989 City Council Meeting FINAL PLAT APPROVAL/EAQAN CENTER THIRD ADDITION K. Final Plat Approval for Eagan Center Third Addition --Staff has received an application for final plat approval for the Eagan Center Third Addition located ad* ac t.to_Lexington Avenue as shown by the plat enclosed on page All conditions of the preliminary plat,approved by Counci action on April 18, 1989, have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff -and found to be in order for favorable Council action with the exception of the financial guarantee. We anticipate the guarantee ,will be in place prior to the City Council meeting. If not, we suggest this item be removed from Council action. ACTION 'TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Eagan Center Third Addition and authorize the. Mayor and City Clerk to•execute all related documents. 11 EXHIBIT ""A" EAGAN CENTER, THIRD ADDITION. LEXINGTON POINTE SECr) N D 41 Ot \ \ I CJ - — ni x o It x o, Ir w V1\ __ w!•lnrc � All LEXINGTON POINTE S SECOND r-�.e a•rnuamr�rm .' OULOT TO 0aYra Lw+r n ' LS •p• lal rnOaN•oMY O o • •Deno Ynn.+-ow! __ luw.o FO vl.mumn. - �lZli C -L_ W uGE'W(Y)G FIRST ION ADDITION a c. aen uaaY ar�•.sa ror.rtn 11Y Y YY.O9lYY Yr Yff.\r1. _ - A%TRI-LAND.SURVEYING tarINC. Agenda Information Memo June 6, 1989, City Council Meeting FINAL PLAT APPROVAL/RASMDSSEN COLLEGE CAMPUS L. Final Plat Approval For Rasmussen College Campus --The staff has received an application for final plat approval for the Rasmussen College Campus located betty en Federal Drive and I -35E as shown by the plat contained on All conditions placed on the preliminary plat approved y Council action on April 18, 1989, have been satisfactorily complied with. All final plat application materials have been submitted and reviewed by staff and found to be in order for favorable Council action. ACTION TO HE CONSIDERED ON THIS ITEM: To approve the final plat for the Rasmussen College Campus and authorize the Mayor and City Clerk to execute all related documents. EXHIBIT "'A" RASMUSSEN COLLEGE CAMPUS BLOCK i1; til nv rr • Irrll . r.... r. aw...rw n r•in-�� •war w mFr.r ... rw. snr ire a. ••_ . � r . 1••. r lnr a�•II r Irw. wrrY. . aF+ u rrn. el. rr N •�•. nn. r r rr r—r �: nn rw�.. a.r rrn rwz-Icma-mrr.. 'mrrwa .rww• sw r.w..r r..n.•w a��r . �a...� r� u .�....�.. r.. nrw.ww• w Nn rn. ..w. r e.�nm'mY7mrf—� i .... r.au. I.nrar. r.rrry s rrr,r� wr' Wr'N'rM1..wrP�rr nq. F.lrarlanNll...rrrF.. -. --w. F1= Nrr4. nF. N... Ynr Yr. tN1�. r11a Nlwr.. FN NF n n uww. n.n arr rr r.rr r.—r u ww. x=::.w-� w n•.w a• Or.1R�IT� ..mow •ilk a..a�ir^��•� _ ..F. wn •.usr•carc �-olen-olm-sir. -r�mn•� 410 mP.'CIC�CIG. '�. ICBG INC. Agenda Information Memo June 6, 1989 City Council Meeting MONTHLY BUILDING CLEANING AND MAINTENANCE SERVICE M. Receive Bids/Award Contract for Monthly Building Cleaning and Maintenance Services --At the May 2 City Council meeting authoriza- tion was given to advertise for bids for a regular monthly building cleaning and maintenance service with a bid opening scheduled for Thursday, June 1, 1989. For a copy of the service that is proposed under the maintenance agreement, refer to pages 3 1^ through !2S. If any member of the City Council would like a copy of the entire information and instruction to bidders that was prepared for distribution please contact the City Administrator. The Director of Finance/City Clerk, Chief Building official and City Administrator will analyze all the quotations and a recommendation will be sent out with the Administrative Agenda on - Monday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the successful bidder for providing contractual cleaning services for the Municipal Center Building as recommended. J_ AREAS OF SERVICE IN GENERAL Entrances, lobbies, reception, corridor's., stairwells, elevator, restrooms, all general and private offices, lunchroom, Police Dept., conference rooms, and council chambers. SCHEDULE OF SERVICE Administration and Council Chambers 5 X Weekly Operations Monday 'Friday Police Department 6 X Weekly Operations Saturday/Sunday — Friday Operations to be completed after 4:30 P.M. GENERAL CLEANING' 1. Empty waste receptacles and replace liners (plastic liners to be supplied by the City of Eagan). All waste to be moved to a designated area, no waste to be thrown away unless clearly mar -ked as such or placed on top of waste receptacles. 2•. Dust desk tops. Do not move papers, personal belongings or office equipment. If papers are left on the desk top, feather dust the desk top only. 3,. Dust telephones, file cabinets, windowsills, etc. 4. Spot clean partition glass., 5. Clean and sanitize drinking fountains. 6. Properly arrange furniture in offices upon completion of work. 7. Maintain janitors' closets in a neat and orderly condition at all times. 8. Damp wipe tables, countertops, and clean sinks in lunchroom. 9. Dust all building surfaces within reach (.ledges, partitions, etc.) 10. Spot clean entrance door glass to remove fingerprints. 11. 11. Empty and damp wipe ashtrays. FLOOR CARE'. 1. Vacuum all carpeted areas. 2. Damp mop all hard surface floors as needed. 3.. Dust mop or sweep all hard surface floors. 4. Spot clean carpeting as needed to 'remove small soiled areas. 5.Vacuum mats. LAVATORY CLEANING (INCLUDES CELL BLOCK) 1.. Empty waste receptacles- -2. Clean sinks, and chrome fittings (use no abrasive cleansers that could harm porcelain 'finishes•). 3. Spot clean metal partitions and walls around sinks and under towel cabinets. 4. Clean and refill nonvending dispensers (restroom stock supplied by the City of Eagan). 5. Clean mirrors. 6. Clean and sanitize toilets, seats, and urinals. 7. Wet mop lavatory floors with germicidal cleaner. SECURITY 1. Leave designated lights on. 2. Lock or close all doors as designated by City of Eagan. 3. All employees will wear uniform top and pictured identification badges when on premises. 1 X Weekly Operations 1. Wash entrance door glass on both sides. 2. Dust office furnishings and horizontal surfaces. 3. Machine polish (spray buff) all resilient tile and quarry tile floors. 1 X Monthly Operations 1. Spot clean walls and doors in commons and office areas. NOTE: Spot cleaning is generally confined to around door knobs, light switches, push plates, etc. This does not mean you will not remove a spot if it is in an area other than the above, nor does it mean you will wait a week to do it. 2. Wash all partition glass. 3. Dust baseboards. 4. Vacuum vents in lavatories. 5. Vacuum clean upholstered furniture. 6. Customer Service Representative to inspect all work per contract. 7. Scrub lavatory floors. 4 X Yearly Operations 1. Vacuum ceiling vents in office areas. 2. Dust office paneling 3. Wash all ceramic walls and metal partitions in restrooms. INSURANCE Comprehensive Liability Insurance will be carried for your protection. All materials used will have been thoroughly tested and insured by CNA Insurance. Workers' Compensation Insurance will be provided to the extent required by law. Public Liablity Insurance with limits of $500,000 per person or $500,000 per occurrence for personal injury and $500,000 per occurence for property damage, with a $2,000,000 Umbrella Policy, will be maintained by the Contractor. ;3 Agenda Information Memo June 6, 1989 City Council Meeting EMERGENCY STAND BY GENERATOR. N. Receive Bids/Award Contract for Emergency Stand-by Generator - At the May 2 City Council meeting the 150 KW generator for the Municipal Center Building was continued to further examine the status of the fund balance and other anticipated expenditures during calendar year 1989. At the special City Council workshop held Tuesday, May 30, the emergency stand-by generator was discussed and it was determined that since the 1988 budget did recognize the $60,000 expenditure as a part of the 1988 budget and, further, -that the generator was not purchased in 1988, and the low and successful bidder is Bill Richmond Electric with a base bid of $54,759, it was decided that the 150 KW generator would be purchased in 1989 and the dollars would be allocated from the fund balance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the low bid of Bill .Richmond Electric in the amount of $54,759 for a 150 KW stand- by generator with the understanding that a budget adjustment will be made authorizing the expenditure from the City's general fund' balance. REQUEST TO DISCONTINUE PARTICIPATION IN MPRS O. Request to Discontinue Participation in Minnesota Police Recruitment System --The Minnesota Police Recruitment System was formed several years ago to create a pool of candidates ,for selection as police officers throughout the state of Minnesota,. To date, the Eagan Police Department has not hired from the recruitment pool. Instead, personnel recruitment has worked extremely well by selecting Community Service Officers from accredited colleges. Once the CSQ's are hired and complete a training program they often qualify for selection as a sworn Police Officers. This allows the Police Department an opportunity to observe its future personnel and determine whether the candidate has the level of skills desirable to become a Police Officer. It is the recommendation of Chief of Police Geagan that the City not pay the $500 fee and discontinue its membership in the Minnesota Police Recruitment System. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize discontinuing membership in the M•innesota,Police Recruitment System. Agenda Information Memo June 6, 1989 City Council Meeting CONTRIBUTION/EAGAN FOURTH OF JULY CELEBRATION P. Contribution for Eagan 4th of July Celebration --The City of Eagan traditionally contributes $1,000 toward the 4th of July celebration for the purpose of funding incidental costs of the celebration which includes the fireworks display. The City has received a request to increase the donation to $2,500. A letter from Don Klober requesting the increased donation for the 4th of July Celebration Committee is enclosed on page � - At the City Council workshop on Tuesday, May 30, this item was discussed, and the City Administrator was directed to gather additional information regarding the proposed expenditures and budget for the 4th of July Celebration and present that data at the meeting on Tuesday. This information will be compiled, and it is the recommendation of the City Administrator that this item be pulled from the Consent Agenda and discussed as a separate item preceding the Public Hearings. This information will be compiled and distributed as a part of the Administrative Agenda on Monday if the data is received from the 4th of July Celebration Committee on that date. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a donation for the 4th of July celebration. ceft_% Z �r2.- SOUTH COUNTRY REALTY 1570 Century Point Eagan, Minnesota 55121 Business (612) 454-3410 Business 1-800-328-2821 TDD 454-7630 May 18, 1989 Tom Hedges and City of Eagan 3830 Pilot Knob Road Eagan MN 55122 Dear Tom and City of Eagan; Thanks very much for the support shown these past years regarding all the City help and the $1000.00 donation towards our 4th of July celebration. The costs of this celebration and fireworks show have gone up consider- ably and I, as fund raiser for the cicebration am asking, if possible, to increase your donation to $2500.00 This would help a lot! Thanks, �d 0 Don Klober Each Office Is Independently Owned And Operated / Agenda Information Memo June 6, 1989 City Council Meeting RECEIVE REPORVORDER HEARING Q. Project 564, Receive Report/Order Public Hearing (Rahn Cliff 2nd 'Addition - Streets B Utilities) --In response to a Petition received from the developer of the Rahn Cliff 2nd Addition, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 564 (Rahn Cliff 2nd Addition -Streets & Utilities) and schedule a public hearing to be held on Wednesday, July 5, 1989. RECEIVE REPORT/ORDER HEARING R. Project 569, Receive Report/Order Public Hearing (Armstrong Business Center - Utilities) --In response to a Petition received from the developer of the Armstrong Business Center, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 569 (Armstrong Business Center - Utilities) and schedule a public hearing to be held on Tuesday, June 20, 1989. Agenda Information Memo June 6, 1989 City Council Meeting APPROVE PLANSIAUTHORIZE AD S. Contract 89-15, Approve Plans/Authorize Ad for Bids (Armstrong Business Center -Utilities) --With the Petition for the preparation of the feasibility report under Project 569, the developer also requested the simultaneous preparation of detailed plans and specifications which have now been completed and are being presented to the Council for review and authorization to formally solicit competitive bids. All easements and necessary permits are anticipated to be acquired prior to the scheduled bid opening. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Contract 89-15, (Armstrong Business Center - Utilities) and authorize the advertisement for bid opening to be held at 10:30 a.m. on Monday, June 19, 1989. RECEIVE REPORT/ORDER HEARING T. Project 566, Receive Report/Order Public Hearing (Coventry Pass - Trunk Utilities) --In response to a Petition received from the developer of Coventry Pass, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 566 (Coventry Pass - Trunk Utilities) and schedule a public hearing to be held on Wednesday, July 5, 1989. RECEIVE REPORT/ORDER HEARING U. Project 567, Receive Report/Order Public Hearing (Effress Addition - Storm Sewer) --In response to a Petition received from the developer of Effress Addition, the Council authorized the preparation of a feasibility report which has now been completed and is being presented to the Council for their information and consideration of scheduling a public hearing for formal presentation. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 567 (Effress Addition - Storm Sewer) and schedule a public hearing to be held on Wednesday, July 5, 1989. M& Agenda Information Memo June 6, 1989 City Council Meeting AUTHORIZE FEASIBILITY REPORT V. Project 572, Authorize Feasibility Report (Lexington Way - Street Reconstruction 8 Trunk Water Main) --With the 4.0 million gallon Lexington Avenue Water Reservoir scheduled for completion this Fall, it is necessary to proceed with the installation of the trunk water transmission mains from the Lexington Avenue booster station to this new reservoir. While originally it was anticipated that the installation of this water main would have been installed with the development of the proposed Soderholm Addition, the recent denial of the rezoning application requires an alternate alignment. The most feasible and economical alignment appears to be from the booster station on Lexington Avenue westerly to the Lexington Way (old Lexington Avenue) right-of-way. The location of the existing water main in the east boulevard area and the sanitary sewer in the west boulevard area requires that this trunk water transmission main be constructed within the travelled street surface of Lexington Way. when the existing condition of Lexington Way is taken into consideration with the anticipated development of the Soderholm property and the church requiring Lexington Way to be upgraded to City standards for adequate access, the staff feels it would be appropriate to reconstruct Lexington Way at the present time and to allow the required restoration costs of the installation of the trunk water transmission mains to be applied towards the cost of the street reconstruction thereby helping to minimize the financial impact to the adjacent affected property owners. Subsequently, staff is requesting authorization to prepare a feasibility report to evaluate the merits and economics of combining the street reconstruction work with this trunk water transmission installation this year. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the preparation of a feasibility report for Project 572 (Lexington Way - Street Reconstruction and Trunk Water Main). Agenda Information Memo June 6, 1989 City Council Meeting RECEIVE PETITION/ORDER FEASIBILITY REPORT W. Project 571, Receive Petition/Order Feasibility Report (Cray Addition - Trunk Storm Sewer) --The staff has received a Petition from the Cray Addition requesting the preparation of a feasibility report for the installation of a trunk storm sewer outlet from Pond GP -12 located on the north side of Lone Oak Road adjacent to Inver Grove Heights within the Cole property recently acquired by Cray. With the petitioner guaranteeing all costs associated with the preparation of this report, it would be appropriate to authorize the preparation of this feasibility report. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the Petition and authorize the preparation of a feasibility report for Project 571 (Cray Addition - Trunk Storm Sewer). RECEIVE PETITION/ORDER PUBLIC HEARING K. Vacate Utility Easements, Receive Petition/Order Public Hearing (Kings Wood 1st Addition) --The staff has received a Petition from the developer of the proposed Kings Wood 2nd Addition requesting the vacation of the existing common lot line drainage and utility easements within the Kings Wood 1st Addition. Therefore, it would be appropriate to receive this Petition and schedule a public hearing to receive formal comments regarding this request. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the Petition to vacate utility easements (Kings Wood 1st Addition) and order a public hearing to be held on Wednesday, July 5, 1989. RECEIVE BIDS/AWARD CONTRACT Y. Contract 89-14, Receive Bids/Award Contract (Water Treatment Plant - Dehumidification) --At 10:30 a.m. on Thursday, June 1, 1989, a formal bid opening was held for the installation of the dehumidification system for the Coachman Road Water Treatment Plant. Surprisingly, no bids were submitted for this Contract. Because it may have been due to the short advertisement time, it is recommended that the City readvertise. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the readvertisement of bids for Contract 89-14 (Water Treatment Plant - Dehumidification) with a bid opening scheduled for 11:00 a.m., Monday, June 19th. 3� Agenda Information Memo June -6, 1989 City Council Meeting RECEIVE BIDS/AUTHORIZE PURCHASE Z. Vehicle #.140, Receive Bids/Authorise Purchase (Public Works Maintenance - Skid Steer Loader) --At 11:00 a.m. on June 1, 1989, formal bids were received for the purchase of a skid steer loader for use by the Street Maintenance Division of the Public Works Department. The, acquisition of this vehicle was authorized Wagr the approved 1989 Budget. Enclosed on Pages 3_2Z through is a tabulation of the bids -received along with a memo of recommendation from the Superintendent of Streets/Equipment. All bids will be checked for their accuracy and compliance with bid specification documents and deviations will be noted at the meeting on June 6th. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Vehicle #`140 (Public Work Maintenance -Skid Steer Loader) and authorize the purchase from the lowest responsible bidder. 5( H Thursday June 1, 1989 11:00 a.m. BID RESULTS Base Unit AMOUNT BID Option A ONE (1) NEW SKID STEER LOADER (UNIT 140) Thursday June 1, 1989 11:00 a.m. Recommendation: Purchase;Skid Steer loader plus Option A (trailer) and Option B (cold planer) from Case Power 6 Equipment in the amount of $27,895.00. Low Bid meeting specifications. Budgeted Amount: $28,000..00 r VENDOR Base Unit AMOUNT BID Option A Option B Total N Tri State Bobcat (Melroe Bobcat) 14;830.00 2,850.00 7,500.00 25,180._00 NMatejcek I (Case) 16,072.00 2„,800.00 12,472.00 31,344.00 *Case Power @ Equipment 15;,325.00 2,475.00 10,095.00 27,895.00 Iano Equipment (Gehl) 15,881.00 2,750_00 10,564.00 29,195.00 Recommendation: Purchase;Skid Steer loader plus Option A (trailer) and Option B (cold planer) from Case Power 6 Equipment in the amount of $27,895.00. Low Bid meeting specifications. Budgeted Amount: $28,000..00 r MEMO'TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, DATE: JUNE 2., 1989 OF STREETS/EQUIPMENT SUBJECT: SKID STEER LOADER EVALUATION AND COMPARISON In an attempt to make a fair evaluation fo each bidder's equipment, we specifed that the vendors provide the City of Eagan the same model of the piece of equipment it intended to bid, for one working day, so the City could evalute it's performance. Three of the bidder's provided us with a machine. They were Tri State Bobcat, Case Power & Equipment, and Lano Equipment with a Gehl. A comparision and evaluation was performed by our Chief Mechanic/Shop Supervisor, Street Supervisor, and three Street Maintenance personnel. All three machines were equipped with a cold planer. On a scale of 1 to 10 (highest), the following is the cummulative rating done by City personnel. SPECIFICATION REVIEW & COMPLIANCE Bobcat Gehl Case 843 5625 1845C Engine Displacement Bobcat Gehl 154 cu. in. Case Breakout force 843 5625 4690* 1845C Loading trucks 5 37 amp. 6 Fuel tank 7 Digging into asphalt (power & traction) 'S 21.5 gal.* 7 Foot 8 Visibility 6 Hydraulics (auxilliary) 8 GPM 7 Controls 4 (foot) 6 (hand) 7 (hand) Smooth operation 5 5 8 Safety features 5 5 8 Maintenance accessibility 3 8 7 Cold planer operation (1" depth) 5 (24'per 7 (36'per 8 (4'5'per min.) min.) min.) TOTAL RATING 38 52 60 SPECIFICATION REVIEW & COMPLIANCE Bobcat Gehl Case 843 5625 1845C Engine Displacement 169 cu.in. 154 cu. in. 239 cu. in* Breakout force 3200 4690* 4690* Alternator 55 amp. 37 amp. 65 amp,.* Fuel tank 22 gal.* 16 gal,. 21.5 gal.* Boom lift & bucket controls Foot Hand* Hand* Hydraulics (auxilliary) 22 GPM 32 GPM* 30 GPM* Cold planer cutting width 16" 16" 18"* * Meets Specifications �3 TOM COLBERT PAGE 2. JUNE 2, 1989 Conclusion: Although the City's Park Department presently owns a Bobcat skid steer loader, it does not seem to fit the needs and operations of a Street Maintenance Department. It had the poorest performance rating among the City's Street Maintenance personnel. They are used to operating heavy equipment with hand controls. Bobcat has foot controls for the boom and bucket. It also had the least breakout force which caused difficulty when digging into asphalt. The cold planer and auxilliary hydraulics works on the prinicple of less volume and higher pressure. It had a tendency to stall out when cutting at a 2" depth and had the least feet per minute when cutting 1" deep. The Gehl skid steer loader was rated very comparable to the Case. The hand controls were a T -bar which was a little more difficult to operate. It also complied with most of the specifications. The Case skid steer loader met all the specifications and had the highest rating by our Street Maintenance personnel. The Case machine was the only one that had a safety bar to lock out the transmission. Most of the Bobcat attachments are compatible with the Case except the backhoe which we do not have a need for. Recommendation: Although the Case is $2,715 more than the Bobcat, the major cost difference is the cold planer option. I think this would be offset by the production of the planer which is almost double the Bobcat. The case is only $120.00 more for the base unit, with trailer option, than the Bobcat. I recommend the City of Eagan purchase the Case 1845C skid steer loader with trailer and cold planer from Case Power 6 Equipment for $27,895.00. Arnie Erhart Superintendent of Streets/Equipment AE/nab Attachment e3K Agenda Information Memo June 6, 1989 City Council Meeting RECEIVE BIDS/AUTHORIZE PURCHASE Al. Vehicle #134, Receive Bids/Authorize Purchase (Street Maintenance -Pavement Grinder) --At 10:00 a.m. on June 1, 1989, formal bids were received for the acquisition of a pavement grinder for the Street Maintenance Division of the Public Works Department. Enclosed on Pages _'%,_ through 3Z is a tabulation of the bids received along with a memo of recommendation from the Superintendent of Streets/Equipment. All bids will be evaluated for accuracy and compliance with bid specification documents and any deviations will be noted at the meeting on June 6th. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Vehicle #134 (Street Maintenance -Pavement Grinder) and authorize the purchase from the lowest responsible bidder. 35 Thursday June 1., '1989 10:00 a -.,m. BID RESULTS ONE (1) SELF. -PROPELLED PAVER/GRINDER (UNIT 134) VENDOR AMOUNT -'BID MacQueen Equipment $44,000.00—New MacQueen Equipment $29,975.00 - Demo * Recommendation: Purchase demo unit from MacQueen Equipment for $29,975.00 which results in a savings of $10,025.00 under budget. * Low bid meeting specs Budgeted Amount: $4.0,.000.00 3 MEMO TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT DATE: JUNE 2, 1989 SUBJECT: SELF PROPELLED PAVER/GRINDER We received only two bids for the Self Propelled Paver/Grinder and both were from MacQueen Equipment. This is a specialized piece of equipment which we have rented and tested. Minnesota Department of Transportation District 5 has used a similar machine for the last two years and is very satisfied with it's performance. I recommend we purchase the demo unit, (which is the one we have rented) from MacQueen Equipment in the amount of $29,975.00. This would be $10,025 under our budget amount. Arnie Erhart Superintendent of Streets/Equipment AE/nab Attachment 31 Agenda Information Memo June 6, 1989 City Council Meeting APPROVE CHANGE ORDER #2 B1. Contract 88-24, Approve Change Order #2 (Lexington Reservoir)- -Change Order #2 provides for modifications necessary to extend the overflow outlet from the water reservoir to the Diffley Road drainage ditch to minimize erosion and to facilitate development of land around the reservoir for park purposes. All costs associated with this Change Order will be the responsibility of the Water Enterprise (Source and Supply) Fund. Total cost of the Change Order amounts to an additional $4,432.00. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #2 to Contract 88-24, (Lexington Reservoir) and authorize the Mayor and City Clerk to execute all related documents. Agenda Information Memo June 6, 1989, City Council Meeting REVISE PENDING ASSMT ROLL/SKYLINE ROAD & SIBLEY HILLS DRIVE C1. Project 543R, Revise Pending Assessment Roll (Skyline Road/Sibley Hills Drive - Streets & Utilities) --The feasibility report presented at the public hearing held on January 17, 1989, identified several parcels along Lone Oak Road as being proposed to be assessed for "indirect" benefit associated with the street and storm sewer improvements under this project. These, along with all other properties, were preliminarily reviewed by an appraiser hired by the City to evaluate whether a verifiable benefit in the amount proposed could be determined and sustained if challenged. As a result of this analysis, it was determined that those properties that have primary access from Lone Oak Road would not benefit from the proposed improvements. Subsequently, it is recommended that the following parcels be deleted from this project and the related pending assessment be removed from the record: Lots 12, 131, 14, 150 and 151 of Zehnders Acres The impact on the assessable costs to remaining parcels will be reevaluated upon receipt of the bids and the subsequent recalculation of the pending assessment roll. No public hearing process is necessary to delete parcels from the pending assessment roll based on a preliminary appraisal analysis. ACTION TO BE CONSIDERED ON THIS ITEM: assessment roll for Project 543R (Skyline Streets & Utilities) by deleting Lots 12, Zehnders Acres. 3� To revise the pending Road/Sibley Hills Drive - 131, 14, 150 and 151 of Agenda Information Memo June 6, 1989 City Council Meeting FINAL PLAT APPROVAUKINGS WOOD ADDITION D1'. Final Plat Approval for Rings Wood 2nd Addition --Staff has received an application for final plat approval for the Kings Wood 2nd Addition located acent to Pilot Knob Road as shown by the plat enclosed, on, page. All conditions of the preliminary plat approved by Council action on April 18, 1989 have been satisfactorily complied with. All final plat application materials have been submitted, reviewed by staff, and found to be in order except for ;the easements'. The Department of Community Development and City Attorney's office feel the easements do not impede the development or the recording of .Kings Wood 2nd Addition. We are asking for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Kings Wood 2nd Addition and authorize the Mayor and City Clerk to execute all related documents. q0 EXHIBIT A KINGS W00b 2ND ADDITION .r 11 ull L —«..+^.', Ilk \N to 1 It, ol to To S "C. It oult., 9.4 K, I Agenda Information Memo June 6, 1989, City Council Meeting APPROVE RESOLUTION RESTRICTING PRING/JOHNNY CARE RIDGE RD E1. Project 524, Approve Resolution Restricting Parking on Johnny Cake Ridge Road --The proposed extension of Johnny Cake Ridge Road under the above -referenced project is being performed in conformance with Municipal State Aid standards. In order to receive financing from Municipal State Aid, it is necessary to formally pass a resolution restricting on -street parking on Johnny Cake Ridge Road from Cliff Road (County Road 32) to Diffley Road (County Road 30) as a final design according to State Aid standards does not take irlto consideration an on -street parking lane. Enclosed on page is a copy of the resolution required by State Aid to receive financial participation for this project. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the resolution restricting parking on Johnny Cake Ridge Road (Project 524) and authorize the Mayor and City Clerk to execute said resolution. Street CITY OF EAGAN NO PARKING RESOLUTION City Proi 0 From To MSA 109 (Johnny Cake 524 Cliff Road (CSAR 32) Diffley Road (CSAR 30) Ridge Road) THIS RESOLUTION, passed the day of , 1989, by the City of Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the "City". WHEREAS, these improvements do not provide adequate width for parking on both sides of MSA 109 (Johnny Cake Ridge Road); approval of the proposed construction as a State Aid Street Project must therefore be conditioned upon certain parking restrictions, and WHEREAS, the extent of these restrictions that would be a necessary prerequisite to the approval of this construction as a State Aid project in the "City" has been determined. NOW, THEREFORE, BE IT HEREBY RESOLVED that the "City" shall ban the parking of motor vehicles on the east and west side of MSA 109 (Johnny Cake Ridge Road), at all times. Motion made by: Seconded by: Those in favor: Those against: Dated: June 6, 1989 CITY OF EAGAN CITY COUNCIL By: Attest: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution as duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this day of 1989. E. J. VanOverbeke, City Clerk Agenda Information Memo June 6, 1989 City Council Meeting VACATE PUBLIC RIGHT-OF-WAY A. Vacate Public Right -of -Way (Rings Wood Road and Coronation Road) --On May 2nd, a Petition was received to vacate the existing public right-of-way incorporating Kings Wood Road and Coronation Road located within the Kings Wood 1st Addition in order to accommodate the proposed final plat of the Kings Wood 2nd Addition. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this public hearing. As of this date, staff has not received any objections to the proposed vacation. A map. the location of the area to be vacated is enclosed on page . However, this public right-of-way should not be vacated until such time that the final plat for the proposed Kings Wood 2nd Addition is processed for final plat approval by Council action in order to insure this public right-of-way will be duly replaced in like kind. As noted earlier under the Consent Agenda, the staff has just recently received a Petition to proceed with the vacation of common lot line drainage and utility easements within the Kings Wood 1st Addition in order to accommodate the new lot lines for the proposed Kings Wood 2nd Addition. With that public hearing not being able to be scheduled until July 5th, it is not anticipated that the final plat can be processed until that time also. Therefore, it may be necessary to continue this public hearing to the July 5th meeting when the other utility easement vacation public hearing and final plat can all be considered at the same time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/continue the vacation of public right-of-way (Kings Wood Road and Coronation Road). W94 All of Kingswood Road 8 Coronation Drive - Z Kingswood 2nd Addition WOOD 2NDADDITION x}:,1,.3 0 '►c..�:� ,�l JfiL• , .I\Ji , I \/, 'x�:�,I. �V,�1: � G_.Jn1 . ; �J . 1..... Ccs/ line 01�NC S'4 0% Sec. 2/ T 27, R.237 — --��NCO.79'C�w I]I OBS-- 1 _ __. Y Irl N00•x9'01W 561 P•b/ i /!�'4� •NOB/t110 %2',1-�'f IoW IS /t4]�•!IJ a.�'/ ��I'pb � q90fl•IBO L•Jx "Ox •JJ� e:20v500' I E' m[[(bbb '�-= � l = ? // I'• A; 116-38 05 w q ♦.i t so.:r \ •�r 1z 12 �Noo•zslo'w\\\>-�y III I vr✓te/eI/ `P%!•nl.'��?}m I 9 10 ,h b K/NGY 10005G • nn•n r.rtY nt50-29 N00•x]`... .\"-it./ = ,'^„�L 9500 _ I! L -9000... :10019 ]1]0'w wA00 7ao0 'T Jx^4=is-.. _- -. - -'Ia-- .._- .:I r 11 13 oS.S:]n]fx Soo _ 0-0.] 7 oI ' — I I No0•29'10"w I I JJ � • � • F• ' W ,� � •,°;� of ;I le 6 0l la W 10 4 ° to 8 Ne9•]!JY•E .10- 001 0 — �MEAEA5.19.00 1 .O4 CUTTERS >' L_ :r oP • olo •]5_50 d. 'P r 'xy S •Tj• F;•_ I / I Qom' �-.56�e'P• ♦�°'S .� lLi 1-253 OP C'v IP39.51 I.O N`o '^ 1:0]•]1 ]]1v Ibea'.. '0 %G C o o� J •'^)2• ' oa o - 17= N].V 901 0• III t L10281 _ i. 1 I�'slThl-:n' s1;,6 Lei: ♦�4°i N00•x9'01W 561 P•b/ i /!�'4� •NOB/t110 %2',1-�'f IoW IS /t4]�•!IJ a.�'/ ��I'pb � q90fl•IBO L•Jx "Ox •JJ� e:20v500' I E' m[[(bbb '�-= � l = ? // I'• A; 116-38 05 w q ♦.i t so.:r \ •�r 1z 12 �Noo•zslo'w\\\>-�y III I vr✓te/eI/ `P%!•nl.'��?}m I 9 10 ,h b K/NGY 10005G • nn•n r.rtY nt50-29 N00•x]`... .\"-it./ = ,'^„�L 9500 _ I! L -9000... :10019 ]1]0'w wA00 7ao0 'T Jx^4=is-.. _- -. - -'Ia-- .._- .:I r 11 13 oS.S:]n]fx Soo _ 0-0.] 7 oI ' — I I No0•29'10"w I I JJ � • � • F• ' W ,� � •,°;� of ;I le 6 0l la W 10 4 ° to I ' 8 Ne9•]!JY•E .10- 001 0 ' w �MEAEA5.19.00 1 .O4 CUTTERS >' L_ :r oP • d. 'P r 'xy S •Tj• F;•_ I / I Qom' �-.56�e'P• ♦�°'S .� lLi 1-253 OP C'v — — — , I.O N`o '^ 1:0]•]1 ]]1v Ibea'.. '0 %G C I ' 8 All /'4 V d. 'xy g I lLi 1-253 OP C'v — — — , I.O N`o '^ 1:0]•]1 ]]1v THE E T.27, F HEARIN, 0 DI' .:.L • 'o, REC Agenda Information Memo June 6, 1989, City Council Meeting FINAL'ASSMT HEARING/MANOR LR H. Project 520, Final Assessment Hearing (Manor Lake - Trunk Storm Sewer 8 Water) --On May 2, the final assessment roll for the above - referenced project was presented to the City Council with a _final assessment hearing scheduled for June 6. Enclosed on page is,a summary tabulation of the final assessment rates as compared .to those estimated in the feasibility report presented at the public hearing held on November 5., 1987. All notices have been published in the legal newspaper and sent to all property owners informing them of their final assessment obligations and the final assessment hearing scheduled for Julie 6. At this time, staff is not aware of any objections pertaining to these proposed assessments. ACTION TO BE CONSIDERED ON THIS ITEM: 'To close the public hearing. and approve the final assessment roll for Project 520 (Manor Lake - Trunk Utilities) and authorize its certification to the County for collection. FINAL ASSESSMENT HEARING PROJECT NUMBER: 520 SUBDIVISION/AREA: Manor Lake Addition Trunk Utilities FINAL ASSESSMENT HEARING: June 6, 1989 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report NATER ©Area ❑ Laterals ©Service gLat. Benefit/ Trunk ❑WAC STREETS ❑ Gravel Base ❑Surfacing ❑Res. Equiv. FINAL F.R. RATES RATES $1250/acre. $1250/acre (a) $726/service $1'2.47'/'ff $1'2.47/ff NUMBER OF PARCELS AFFECTED: 49 NUMBER OF YEARS ASSESSED: 15 SANITARY MXArea 7 Laterals Service Q Lat. Benefit/ Trunk STORM ❑ Area ❑ Lateral RATE OF INTEREST: 9.,0% TOTAL AMOUNT ASSESSED: $323,182.71 (F.R. = $315,608) TOTAL AMOUNT CITY FINANCED: $ 45,99.1.49 CONSTRUCTED UNDER CITY CONTRACTS: 88-9 PUBLIC HEARING DATE: November 5, 1987 FINAL F.R. RATES RATES $1300/acre $1300/acre $45.403 /f .$48.27/ff $1-5.06/ff $15.06[ff' COMMENTS: a) The rate's applied for the services vary ,based on the actual cost per service. These rates are $936,.38/service, $2,009.10/service, $1,968.80/service, and $1327.64/service. The service costs account for $4,483.15 of the additional costs for this project. Additional length of lateral benefit from trunk water and sanitary -sewer also account for the remainder of the extra costs. W -1 Agenda Information Memo June 68 1989, City Council Meeting STERNS ADDN C. Project 561, Sterns Addition (Streets & Utilities) --On May 2, the feasibility report for the above -referenced project was presented to the Council with a public hearing being scheduled for June 6. Enclosed on pages through is a copy of that feasibility report for the Council's reference during this public hearing process. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this public hearing. Mark Hanson, Consulting Design Engineer, will make a presentation pertaining to the proposed improvements and, along with the Public Works Director, will be available to address any questions or comments that may arise. ACTION'TO BE CONSIDERED ON THIS ITEM: To and approve/deny Project 561 (Sterns. Utilities) and, if approved, authorize th plans and specifications. 94 close the public hearing Addition - Streets & e preparation of detailed Report for Sterns Addition (Pinewood Elementary School) Utility and Street, Improvements Eagan, Minnesota City Project No. 561 April 1989 File No. 49488 Bormstroo Rosene ® Anderllk a Associates I gkom i Mchlucu U. Pad -uW* cwa Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road. Eagan, MN 55122 Kelm A. Callon. PE. RkNnd W'Foner, P.E. Dorlaks C. Burga dL PE. Jerry A.Boumon. RE. Mark'A. Hanson., RE. Teo K Fiero PE MKNm T. Rautmann. PE. Ratieo R; PleRerk P.E. Dared O lnskotn RE Thomas W. Mehon. P.E. Re: Sterns Addition (Pinewood Elementary School) Utility and Street Improvements. Project No. 561 Our File No. 49488 Michael C. Lynch, RE. James R, Malar4. PE, KermM F. Andersdn.. P.E. Berth A Bachmann, RE. Mark R Rolls, PE Room C. Russek AJ A, Thomas E_ Angus P.E. Howaid A. Sanford. P.E, Danel J Edgmon, RE. Mark,A YiF PE Pnilip J Casu¢II, PE, Mak D Wallis. PE. Tremas R. Anderson. A.I.A. Gary F. RylarM r. P.E. Charles A ErOw Leo M Pa'wlsky Harlan'M Olzn Susan M Eoedn. CPA. Dear Mayor and Council: Transmitted herewith is our report for Sterns Addition which includes Pinewood Elementary School, This report covers utility and street construction for Sterns Addition. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly,. HONEST 00, ANDERLIK 6 ASSOCIATES„ INC. Marl`A/Hanson MAH:li Approved Da RPT49488 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of tb4 Starte -pf/Minnesota. Mark A. Hanson 2335 West Highway 36 • St. Paul, Mlnnestee-51TT3 • 612-636.4600 Reg. No. 14260 Otso G Bonest'PE. Bonestroo R< n W Roscoe. P.E. Jceph C. Mdik RE Rosene Bradford A Urraxrg. PE RKhaN E Tumer, P.E. MEN Anderlik & Jams Own, P.E. Glenn R. Ctwk PE. Associates Trwmas E Nges.. RE, Rolan G Schuncht. RE Marvin L Sorvala. P.E. Engineers & Architects April 19, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road. Eagan, MN 55122 Kelm A. Callon. PE. RkNnd W'Foner, P.E. Dorlaks C. Burga dL PE. Jerry A.Boumon. RE. Mark'A. Hanson., RE. Teo K Fiero PE MKNm T. Rautmann. PE. Ratieo R; PleRerk P.E. Dared O lnskotn RE Thomas W. Mehon. P.E. Re: Sterns Addition (Pinewood Elementary School) Utility and Street Improvements. Project No. 561 Our File No. 49488 Michael C. Lynch, RE. James R, Malar4. PE, KermM F. Andersdn.. P.E. Berth A Bachmann, RE. Mark R Rolls, PE Room C. Russek AJ A, Thomas E_ Angus P.E. Howaid A. Sanford. P.E, Danel J Edgmon, RE. Mark,A YiF PE Pnilip J Casu¢II, PE, Mak D Wallis. PE. Tremas R. Anderson. A.I.A. Gary F. RylarM r. P.E. Charles A ErOw Leo M Pa'wlsky Harlan'M Olzn Susan M Eoedn. CPA. Dear Mayor and Council: Transmitted herewith is our report for Sterns Addition which includes Pinewood Elementary School, This report covers utility and street construction for Sterns Addition. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly,. HONEST 00, ANDERLIK 6 ASSOCIATES„ INC. Marl`A/Hanson MAH:li Approved Da RPT49488 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of tb4 Starte -pf/Minnesota. Mark A. Hanson 2335 West Highway 36 • St. Paul, Mlnnestee-51TT3 • 612-636.4600 Reg. No. 14260 SCOPE: This project provides for the construction of sanitary sewer., water main, storm sewer and streets to serve Sterns Addition. Sterns Addition will include the new Pinewood Elementary School which is scheduled to open in the fall of 1990. Sterns Addition is located on the east. side of Dodd Road opposite Mackmore Drive. FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the Master Utility and Street Plans for the City of Eagan. The project as outlined herein can best be carried out as one contract. DISCUSSION: A.) Sanitary Sewer -Sanitary sewer to serve Sterns Addition will be extended from the existing 12" trunk sanitary sewer stub located on the east side of Dodd Road at Golden Meadow Road. An 8" diameter sanitary sewer will be con- structed at the alignment shown on the attached drawing. The sanitary sewer will not only serve Pinewood Elementary School but also a portion of the pro- posed Autumn Ridge Addition and the future development north of Autumn Ridge. B.) Water Main - Water main to serve Sterns Addition will be provided by ex- tending an 8" diameter water main from the existing 16" trunk main in Dodd Road. The 8" water main will be extended at the alignment shown on the at- tached drawing. In addition, the 8" main will be extended across the school property not only to provide looping but also to provide proper fire protec- tion and service. Sterns Addition is located in the high pressure zone and will experience residual and static pressures of approximately 72 and 95 psi. C.) Services Sanitary sewer and water service are proposed to be construc- ted to serve 3 future lots located north of Autumn Ridge Addition. Sanitary sewer and water service are proposed to be 4" and l" respectively. RPT494B8 Page 1 . S 1 D.) Storm Sewer -'Storm sewer proposed to serve Stems, Addition, Autumn Ridge and the surrounding area will be directed to Pond JP -68. Pond JP -68 is loca- ted northerly of the proposed roadway and is designated as DNR Wetland 291W. The proposed storm sewer is located in the new roadway and also includes the outlet pipe for Pond JP -68 as shown on the attached drawing. The outlet pipe for Pond JP -68 will be constructed northerly and connect to an existing 24'" storm sewer in Co. Rd. No. 30. The existing 24" storm sewer in Co. Rd. No. 30 ultimately discharges into Pond JP -26 in Country Hollow which has a controlled outlet to the Minnesota River. Design specifics for Pond JP -68 are listed below. Tributary Area DNR-OHL' Storage Outflow (Acres) (NWL) HWL (ac -ft.) cfs Pond JP -68 50.3 924.1 927 8.8 17 E.) Street —Street construction proposed herein provides for constructing. approximately 1,300' of street easterly from Dodd Road along the north proper- ty line of Sterns Addition. The proposed roadway width east of the entrance to the school is 32' while west of the school entrance is 36'. The 36' width will provide for two driving lane=_ and a parking lane on the south side abut- ting the school property. The 32' width is the standard width for residential streets in the City of Eagan. At the intersection of Dodd Road, the parking lane will be eliminated and a center median will be constructed with land- scaping identifying the residential neighborhood. The design section of the roadway will be 9 ton. Also included is grading and surfacing of the road- way. In addition, a 5' wide concrete sidewalk will be constructed on the south side of the roadway and an B' wide bituminous trail will be constructed along Dodd Road both abutting the school property. Page 2 S RPT49488 �/ EASEMENTS/PERMIT: Roadway and pond easement will be required from Parcel 021-25 located immediately north of Sterns Addition. The roadway easement is 50"wide'along the south line of Parcel 021-25. As previously indicated, the ponding area located partly in Parcel 021-25 is designated as DNR Wetland 291W. Therefore, the required pond easement includes that land between the DNR OHW and the HWL. It is assumed the land area below the DNR OHW will not be acquired because it is a protected wetland. Listed below is the estimated land acquisition for roadway and pond easement from Parcel 021-25. Land Area Road Easement 22,500 sq.ft. Pond Easement 44,000 sq.ft. In addition-, a utility easement will be required for the storm sewer out- let pipe from Pond JP -68 to Co. Rd. No. 30. However, it is anticipated this easement and other easements will be acquired by the developers who either own or control access to the land. A permit from the DNR will be required for constructing the pond outlet and inlet. COST ESTIMATES': Detailed cost estimates are presented at the back of this report in Appendix A. A summary of these costs are as follows: A. Sanitary Sewer $ 101,810 B. Water Main 77,935 C. Services 1,990 D. Lateral.Storm Sewer 112,950 E. Trunk Storm Sewer 51,965 F. Street 154,690 G.. Walk and"Trailway 31,570 TOTAL •ESTIMATED PROJECT COST ........ $ 532,910 Page 3 . RPT49488 S The total estimated project cost as outlined herein including contingen- cies and all related overhead is $532,.910. overhead costs are estimated at 30I and include legal, engineering, administration, and bond interest. AREA TO BE INCLUDED: ASSESSMENT AND CONSTRUCTION AREA SECTION 25 Parcel 021-25 Parcel 021-30 (Sterns Addition) Parcel 030-30 (Sterns Addition) Parcel 010-03 Parcel 021-30 (Sterns Addition/Autumn Ridge) Parcel 012-05 (Sterns Addition/Autumn Ridge) ASSESSMENTS: Assessments are proposed to be levied against the benefited property as shown on the attached drawings. A preliminary assessment roll is included at the back of this report in Appendix B. All lateral costs will be revised based on final costs. The manner in which .the project costs are proposed to be assessed are in accordance with the property owners and don't necessarily reflect assessment policy established by the City. These assess- ments will be spread over 10 years at an interest rate based on the bond sale financing this project. SANITARY SEWER: Sanitary sewer proposed herein is lateral. It is recommended the sanitary sewer be assessed on a lot equivalent basis.for the benefited property it serves_ It is estimated 43 residential lots will be served by the sanitary sewer in addition to Pinewood Elementary School. Based on the lineal feet of sanitary sewer abutting Pinewood School,.it is proposed 22 lot equiva- Page 4 . RPT49488 5 191 lents be assessed to the school. Therefore, the total estimated lot equiva- lents benefiting from the sanitary sewer is 65. The estimated cost per lot equivalent is determined by dividing the total sanitary sewer cost by the estimated lot equivalents. Trunk area sanitary sewer will be assessed to those parcels not previously assessed as part of their development agreement. WATER: Yater main proposed herein is lateral and will be assessed entirely to the abutting property it serves on a front foot basis. A credit will be applied for that frontage which abutts the pond. Trunk area water main will be assessed to those parcels not previously assessed as part of their develop- ment agreement. SERVICES: The three sanitary sewer and water service stubs will be assessed to the benefited property they serve. STORM SEWER: The storm sewer system in the roadway is lateral and will be assessed on an area basis to the benefited property it serves. The storm sewer system serving as the pond outlet is trunk. Trunk area storm sewer will be assessed to those parcels benefiting from the trunk storm sewer which have not been previously assessed. STREET: ,Street proposed herein will be assessed entirely to the benefiting property it serves on a front foot basis. A credit will be applied for that frontage abutting the pond. WALK 6 TRAIL: Walk and trail will be assessed entirely to the school property on a,front foot basis - Page 5 RPT49488 ss REVENUE: Revenue sources to cover the cost of this project are listed below: Project Cost Revenue Balance Sanitary Sewer Lateral $101,890 Lateral Assessment $101,890 $101,890 $101,890 -0- Water Main Lateral $ 77,,,935 Lateral Assessment 77,935 $ 77,935 $ 77,935 -0- Services Lateral $ 1,990 Lateral Assessment 1,990 $ 1,990 $ 1,990 -0- Storm Sewer Lateral $112,950 Trunk 51,965 Lateral Assessment $112,950 Trunk Area 118,194 $164,915 $231,144 + 66,229 Street Lateral $154,.690 Lateral Assessment $154,690 $154,690 $154,690 -0- Walkway 6 Trailway Lateral $ 31,570 Lateral Assessment 31,570 $ 31,570 $ 31,570 -0- Page 6 . RPT49488 45G PROJECT SCHEDULE Present Feasibility Report Public Hearing ,Approve Plans and Specifications open Bids/Award Contract Complete Construction Assessment Hearing First Payment Due with Real Estaste Taxes RPT49488 Page 7 S -Z May 2, 1989 June 6, 1989 July 5, 1989 August 1, 1989 Summer, 1990 September, 1990 May, 1991. APPENDIX A PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 563 A. SANITARY SEWER, ITEM UNIT UNIT PRICE QUANTITY TOTAL COST e=�moaveaamamay..... =.... =.seeeevesmeeeoa....................meevevee Remove Bituminous Pavment S.Y. $1.50 650 $975.00 V PVC San. Seger 0-35" dp. L.F. 16.00 1420 22,720.00 8" PVC San. Sever.15'-25' dp. L.F. 25.00 600 15.,000.00 8"'DIP San. Sever 25'-35' dp:. L:F. 35.00 380 13,,300.00 Manhole EA. 1,000.00 8 8,000.00 ManhDle Depth Greater than 8' L.F. 70.00 67 4,690.00 8" g 4" Wye EA. 50.00 2 100.00 Bituminous Street Restoration S.Y. 3.00 650 1,950.00 Improved Pipe Foundation L.F. 1.00 2000 2,000.00 Mechanical Trench Compaction L.F. 1.00 2100 2,100.•00 Topsoil Borrow C.Y. 5.100 300 1,500.00 Seed ACRE 1,500.00 1.5 2,250.00 ------------------------------------------------------- Total c--------------------------. $ 74,585.00 +5Z Contingencies 3,730.00 $ 78,315.00 +302 Legal, Eng., Admin.,& Bond Int. 23,495.00 TOTAL SANITARY SEWER $101,810.00 Page 8 RPT49488 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE 'STERNS ADDI-TION UTILITY AND STREET IMPROVEMENTS PROJECT NO. ,561 B. WATER MAIN ITEM UNIT UNIT PRICE QUANTITY TOTAL COST ----------------------- .-------------10----------m Remove BituminousPavement 00 8" DIP Water Main L.F. 16.00 2410 38,560.00 6" DIP Water Main L.F. 13.00 120 1,560.00 Hydrant EA. 1,000.00 5 5,000.00 B" Gate Valve A Box EA. 500.00 4 2,000.00 6'" Gate Valve & Box EA. 400,00 2 800.00 Wet'Tap 8'" DIP to Existing 16" EA. .1,600.00 1 1,600.00 Fittings LBS. 1.00 3000 3,000,00 Bituminous Patch S.Y. 3.00 10 30.00 Improved Pipe Bedding L.F.. 1...00 2000 2,,000.00 Mechanical, Trench Compaction L.F. 1.00 2530 2,530.00 ----------------------------------------------------------------------------------- Tota1 $57,095.00 +52 Contingencies 2,855.00 $59,950:00 +302 Legal, Eng., Admin.,& Bond Int. 17,985,00 TOTAL WATER MAIN $77,935.00 Page 9 . RPT49488 APPENDIX A - CONT'D. PRELIMINARY 'COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561. C. SERVICES TOTAL SERVICES RPT49488 Page 10. Wc) $1,990,.00 ITEM UNIT UNIT PRICE QUANTITY TOTAL COST Qao�a�e�eoa�am=es..eeeeeQ ------ =--- —.ee ---=v= ....................... 4" Sanitary Sever Service L.F. $6.00 90 $540.00 1" Water Service L.F. 7.00 80 560.00 1"' Corporation Stop EA. 30.00 3 90.00 1" Curb Stop & Box EA. 60.00 3 180.00 Mechanical Trench Compaction L.F. 1.00 90 90.60 ---------------------------'-------------------------------------------------------- Total $1,460.00 +5Z Contingencies 73.00 $1,533,.00 +30Z Legal, Eng., Admin.,& Bond Int. 457.00 TOTAL SERVICES RPT49488 Page 10. Wc) $1,990,.00 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 D. LATERAL STORM SEWER ITEM UNIT UNIT PRICE QUANTITY TOTAL COST 6a100ve a �Storm 42"6RCP Sever L=F$60v00cm6a $6,.000.00 36" RCP Storm Sewer L.F. 50.00 500 25,000.00 27" RCP Storm Sewer L.F. 35.00 150 5,250.00 24" RCP Storm Sever L.F. l28.00 100 2,800.00 18" RCP Storm ,Sewer L.F. 34.00 350 8,400..00 15" RCP Storm Sever L.F. 20.00 300 6,000.00 42" RCP FES with Trash Guard EA. 1,800,.00 1 1„800.'00 34” RCP FES with Trash Guard EA. . 700.00 1 700.00 6' dia. Manhole EA. 1,800.00 3 5,400.00 4' dia. Manhole EA. 1,000-.00 4 4,000.00 Catchbasin Manhole EA. 1,000.00 6 6,000.00 Catchbasin EA. 800.00 8 6„400.00 Rip Rap C.Y. 100,.00 20 2,000.00 Improved Pipe Foundation L.F. 1.00 1500 1,500.00 Mechanical. Trench Compaction L.F. 1..00 1500 1,500.00 ------------------------------------------------------- Total ---------------------------- $ 82,750-.00 +5Z Contingencies 4,138_00 $ 86,888.00 +30Z Legal, Eng,., Admin.,& Rand Int. 26,062.00 TOTAL LATERAL STORM SEWER $112,950.00 Page 11. RPT49488 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 E. TRUNK STORM SEVER ITEM UNIT UNIT PRICE QUANTITY TOTAL COST 24° RCP Storm Sever L.F. $28.00 630 $17,640.00 240 RCP FES with Trash Guard EA. 700.00 1 700.00 4' dia. Manhole EA. 1,000.00 5 5„000.00 Rip Rap C.Y. 100.00 10 1,000.00 Improved Pipe Foundation L.F. 1.,00 600 600.00 Mechanical Trench Compaction L.F. 1.00 630 630.00 Topsoil Borrow C.Y. 5,.00 400 2,000.00 Seeding ACRE 1,500.00 2.5 3,750.00 Seed with Wood Fiber Blanket S.Y. 1.50 4500 6,750:.00 ==-=------`----------------------------------------------------------------------- Total $38.070.00 +51 Contingencies 1,.903.00 $39,973.00 +30Z Legal, Eng., Admin.,& Bond Int. 11,,992.00 TOTAL TRUNK STORM SEWER $51,965.00 Page 12. RP,T49488. APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 F. STREET ITEM UNIT UNIT PRICE QUANTITY TOTAL COST .... =.saneeaem- Clear and Grub Lump Sum ...=...=............ $2,000.00 Lump Sum $2,000.00 Common Excavation C.Y. 1.00 2000 2,000.00 Common Borrow C.Y. 3.00 8000 24,000.00 1002 Crushed Aggregate Base TON 7.00 2750 19,250.00 Bituminous Base Course TON 10.00 900 9,000.00 Bituminous Year Course TON 13.00 450 5,850.00 Bituminous for Mixture TON 140.00 75 10,500.00 Bituminous for Tack Coat GAL. 1.50 250 375.00 B618 Concrete Curb 6 Gutter L.F. 5.00 6200 31,000.00 Conc. Curb & Gutter Reinforcing L.F. 0.50 420 210.00 Adjust Manhole Frames EA. 150.00 14 2,100.00 Adjust Gate Valve Boxes EA. 100.00 3 300.00 Topsoil Borrow C.Y. 5.00 700 3,.500.00 Sod S.Y. 1.50 1060 1,590.00 Seeding ACRE 1,500.00 1.1 1,650.00 ------------------- ------------------------------------------------------------- Total $113.,325.00 +52 Contingencies 5,666.00 $118,991.00 +30Z Legal, Eng., Admin., & Bond Int. 35,699.00 TOTAL STREET $154,690.00 Page 13. RPT49488 ('03 APPENDIX A - CONT'D. PRELIMINARY COST ESTIMATE STERNS ADDITION UTILITY AND STREET IMPROVEMENTS PROJECT NO. 561 G. WALR.AND TRAILWAY ITEM UNIT UNIT PRICE QUANTITY TOTAL COST =n=�a=====�ee�a�=�ve��a�n��e��eeaa�se�aeSoaveeeeeeQesaeeaeeevenaeeevoaveeeaseveee Common Excavation C.Y. 2.00 1500 $3,000.00 3 000.00 Granular Borrow C.Y. 5.00 60 300.00 10OZ Crushed Aggregate Base TON 7.00 1450 10,150.00 2"Bituminous Trailway S.F. 0.50 4000 2,000.00 4" Concrete Walk S.F. 1.50 4750 7„125.00 Topsoil -Borrow C.Y. 5.00 50 250.00 Seeding ACRE 1,500.,00 0.2 300.00 ------------------------------------------------------------------------------------ Total $23,125.00 +5Z Contingencies 1,156.00 +302 Lega4, Eng., Admin.,& Bond Int.. TOTAL WALK AND TRAILWAY Page 14. RPT49488 $24,281 00 7,289.00 ---------- $31,570.00 APPENDIX B PRELIMINARY ASSESSMENT ROLL STERNS ADDITION UTILITY & STREET IMPROVEMENTS PROJECT NO. 561 SANITARY SEWER PARCEL NUMBER ASSESSMENT DESCRIPTION OF LOT RATE TOTAL EQUIVALENTS (PER LOT) ===aaa=m�aaa=m===a==vaeaa�aavaaaa==a=v--�eoavee=av-ve===m--vaeae� Stern's Addition 22 $1,566 $34,459 Section 25 Section 25 Parcel 010-03 6 1,566 9,398 Parcel 012-05 14 1,566 21,928 Parcel 021-30 23 1,566 36,025 aa==aaaa=a=aavaaaaaa------------==aa=maaaa=aaaaas==a==aa====aamaaaaaa.a.asa... TOTAL 65 $101,810 WATERMAIN PARCEL FRONT ASSESSMENT DESCRIPTION FOOTAGE RATE TOTAL (F.F.) (-PER F.F.) a=a=aaaaaa=aa===aaaaaaaa=ea=aaaaaa__==__==�aaaaa=a=aa=a= aamaaa�aaaaaa=aemaaa Stern's Addigion 3083 $ 18 $55,185 Section 25 Parcel 021-25 421 (1) 18 7,535 Parcel 021-30 850 (2) 18 15,215 acaca a aavvavaa=aaavvvvav==aa=cacacc=aaaaaa=a==aacaaa=cavvaavcaacaa -cv=a=== TOTAL 4354 $77,935 (1) .50' Credit applied for pond. (2) 150' Credit applied for pond. SERVICES PARCEL NUMBER ASSESSMENT DESCRIPTION OF RATE TOTAL LOTS (PER LOT) Section 25 Parcel 021-30 3 $ 663 $ 1,990 RPT49488 Page 15. C45 APPENDIX B - CONT'D. PRELIMINARY ASSESSMENT ROLL STERNS ADDITION UTILITY & STREET IMPROVEMENTS PROJECT NO. 561 STORM SEWER A. LATERAL ASSESSMENT PARCEL DRAINAGE ASSESSMENT DESCRIPTION AREA RATE TOTAL (SQ. FT:) (PER. S.F.) ee�seaQoeQaesammmeee------------- =--eemeve...v ® _ Sterne Addition 750 000 7 $ 0.09 $ 67,041 Section 25 Parcel 012-05 339,200 0.09 30,320 Parcel 021-30 174,400 0.09 15-,589 am�mamaeeeeeeeeeeeee�eeeemeeee�aeee�enonose°eeeme�e�vee��veeeveeeeeeemevoasemee 275,200 (3,) 0.056 TOTAL 1,263,600 370,400 (4) $112,950 B. TRUCK ASSESSMENT PARCEL DRAINAGE ASSESSMENT DESCRIPTION AREA RATE TOTAL (SQ. FT.) (PER S.F.) vemeeoeeameeaeee�eemeeee��eevev�eemeeveeeeeeeeeeaeeemeseveme�me�ve�� Sterns Addition 750,,000 $0.083 $ 62250 Section 25 Parcel 010-03 73,600 0.056 4,122 Parcel 012-05 339,200 0.056 18,995 Parcel 021-25 275,200 (3,) 0.056 15,411 Parcel 021-30 370,400 (4) 0.056 20,742 eeeeae.eess.eevoamme--v--aee-veeeveeeve-emee--eee------------------e-m--e-mmeee, TOTAL 1,,808,400 $121,520 (3) 16,800 S.F. credit applied for pond. (4) 50,800 S.F. credit applied for pond. RPT49488 Page 16. two APPENDIX B - CONT'D. PRELIMINARY ASSESSMENT ROLL STERNS ADDITION UTILITY & STREET IMPROVEMENTS PROJECT NO. 561 STREET PARCEL FRONT ASSESSMENT DESCRIPTION FOOTAGE RATE TOTAL (F.F.) (PER F.F.) �se�ea�e�vev���ev....e..v.ee.ve�.��e�eeee�me.emeee��..�.�a...................... Sterns Addition 1„113 $65.00 $ 72,219 - Section 25 Parcel 021-25 421 65.00 27,317 Parcel 023-30 850 65.,00 55,154 veesem------emeses-----weme --save-emee �e�m�e �m�� memevaavevee �em� see---- TOTAL 2,384 $154,690 WALK 6 TRAILWAY PARCEL FRONT ASSESSMENT DESCRIPTION FOOTAGE_ RATE TOTAL (F: F,) (PER F.F•.) mmeeeeeeaemeaeeoaems�vas-emeee---------- mae--massae------saveeeeeevm�e�����e� Sterns Addition 1,.406 $22.45 $31,570 Page 17. RPT49488 SUMMARY PRELIMINARY ASSESSMENT ROLL STERNS ADDITION PROJECT NO. 561 PARCEL SANITARY ' WATER SERVICES LATERAL TRUNK STREETS WALK TOTAL DESCRIPTION SEWER MAIN STORM STORM AND SEWER SEWER TRAILWAY Sterns Addition $34, $ 459 $55,185 $67,041 62,250 $72,219 '$31, $ 570 $322,724 Section 25 Parcel 010-03 9,.398 4,122 13,520 Parcel 012-05 21,.928 30,320 18,995 71,243 Parcel 021-25 7,535 15,411 27,317 50,263 Parcel 021-30 36,025 15,215 $1,990 15,589 20,742 55,154 144,715 seem-------= ..... = --- =--nam----- ------------as_a_=--------- TOTAL, $101,810 $77,935 $1,990 $112,950 $121,520 $154,690 $31,570 $602,464 Page 18. RPT49488 -- LEY ROAD --- --- (C.SAH.No. 30) sw�sE EVELAND / 3�" P 0 4 I 2 ADDITION SUa No. 2 T SUBSET 13 020.08 012-08 011-08 060-08 070-08 081-08 O.L. A 12ffi�.A:2 zoo app _ Se a In leel LA � 1 i p 02I-25 It 010.03 11 12 S 4 3 1�1 /' >HA i• i 021.3 r `.v/, 2 11 SANT SEVVM I L 4 CALVIN CT. 1 r• --1 L— ES ATES�� j 012 -OS //� to i 042-30 I -------- -- --I Q � 6 7 q T ► 1_LL1_1_ \J� I I. I 041-30 T-7-1-7— �T�'�`---I--1--- 060-2 1I STERNS ADDITION (PINEWOOD ELEMENTARY SCHOOL) M P0^eilrOe SANITARY SEWER & AnKa..nr a LATERAL ASSESSMENT la14ip K lti14 YIw1n�1g CITY PROJECT No. 561 Dote: MAY 1989 EAGAN, MINNESOTA a COMM. 49488 F9• NO. � 1 ee O r Q ® .• e R W7E c 021-25 I 0 2 I o 8 11 12 b N 5 4 ©ns I 4 020-09 (QSA-KNo. 30) un 1-08 1060-0941070-99 1081-08 M F ,'�� til �� 1 ` �`� —_I 090 O.L A I ��� ESTATES�0\2\OS 10 Ib I N ♦ 14, 042-30 I ---------a''� 1 �/ pI 7 I l f l l 1 j ✓�i�\\\� --� I---- T_-L--l-'--- 041-30 oho -z I SAT-r'� / r_T--r-T- I I II Q�1 I� I I � __L I STERNS ADDITION 606& n . YauW4 (PINEWOOD ELEMENTARY SCHOOL) pmewle no..n� WATER MAIN lit A Ammoc�ka a 1�1eo [is I 1 Tr 4 3 4 p 021-2 "010-0 0 EN3q POND JP -9B i, HWL 927:0 .��', ^\ o1, - HA ce 3q, 2 4 PROF OSED RCPNO i r, STORMSEWER ', ' 1 I 9 �� ' I (LAT RAL) , 4 SrjlM 7 --; ;t- ESTATES z10 '-4 j � 042-30 , I` bmhA W 6 7 041-30 oso� rT-1-7T-r1� STERNS ADDITION r......a �� (PINEWOOD ELEMENTARY SCHOOL) Haeme STORM SEWER & a LATERAL ASSESSMENT AawwkW" "P&A ,,,,,� CITY PROJECT No. 561 Datr MAY 1080 EAG'AN, MINNESOTA Comm. 4'9488 F19. NO. 3 OFFLEy ROAD --- --- (CZANNO. 30) EVELATD PRO USE RCP N S T L M) E R I O 4 (T.R NK) O 2 ADDITION R Sta Na 2 SL.NSET 1 3 i 020.08 012-08' 011-08 060-08 070-08 081-08 1/ 5 12th ADD 2 i p 4� I 1 Tr 4 3 4 p 021-2 "010-0 0 EN3q POND JP -9B i, HWL 927:0 .��', ^\ o1, - HA ce 3q, 2 4 PROF OSED RCPNO i r, STORMSEWER ', ' 1 I 9 �� ' I (LAT RAL) , 4 SrjlM 7 --; ;t- ESTATES z10 '-4 j � 042-30 , I` bmhA W 6 7 041-30 oso� rT-1-7T-r1� STERNS ADDITION r......a �� (PINEWOOD ELEMENTARY SCHOOL) Haeme STORM SEWER & a LATERAL ASSESSMENT AawwkW" "P&A ,,,,,� CITY PROJECT No. 561 Datr MAY 1080 EAG'AN, MINNESOTA Comm. 4'9488 F19. NO. 3 -- DFTiEY ;A --- (C S/IHNo 30) pF�'"�, EVaMD i I Q 2 A00R10N P LMORS SSM Nn 2 SLMET I 3 1 020-08 012-08 011-08 060-08 070-08 081-08 O.L. A 5 j �� - o xoo 1201 A 2 1 ♦� 4 3 �1 � ` •_ I LA 0 021-2 X010 3 i` _ fJ jJD�1 ; 11 PO jp-ea N r2 NW L 921.1 NW5 4 L 827.0 E $ '^• `�.''- r____T__- �`C� HA 02V30' 3 2 1 _f-1LJ\ Dc ry 4 CALVIN c7 1 c.�.:.i;,_ 1" :�`.`.I : t 5 6 7 '--------- 042-30a' r II 1'-< W I � 041-30 F rT-17 r r—T —T——II--- STERNS ADDITION Penes ■,y.,..,. a &mo„� �roe (PINEWOOD ELEMENTARY SCHOOL) n9..nt TRUNK STORM SEWER ASSESSMENT AssocAnderiates 4N M. 14H YYFAow CITY PROJECT No. 561 Dota: MAY 1869 EAGAN, MINNESOTA Comm. 48468 �9• NO. 4 O:L. A 12th Al I 4 2 ADDr1 3 3 2 I ' I I �\1 4 CALVIN CT. F 5 6 7 I 0.1- A ESTATES 2 10 060-2 --- PROPOSED Ll-, CENTERISLAND! %? LPROI \NS, CONI PROPOSED S' 042-30 041-30 020-06 (C A-KNm 30) LIDITORS MR No.2 012-05 011-08 060-08 070-08 081-08 Seale 010'03 ;I jrl S. , WALK `,\\ STERNS ADDITION (PINEWOOD ELEMENTARY SCHOOL) STREET & WALK & LATERAL ASSESSMENT CITY PROJECT No. 561 021 30' �+ PROPO^�IED- STf Ex r i 3F-Vw/86111 COdCTE1'E Gd'G PF3"OP$ED,STRtET; I -- 32' -F vd X661 C GST TE 012-05 -7 I—�✓ /<\1 �V � I RmWNroo •�•re• �e�...w A Iles" Ansrut a A..oew« Pum. Dote: MAY 168 Comm. 49488 FP19• NO. 5 Agenda Information Memo June 6, 1989, City Council Meeting MTC OPT -OUT D. Agreement to Consider City of Eagan Opt -Out to MTC Bus Service - The cities of Apple Valley, Burnsville, Eagan, Prior Lake, Rosemount and Savage all exercised their right to consider opting out of the regular route transit service that is currently provided by the Metropolitan Transit Commission (MTC). The Minnesota Legislature provided this alternative to all communities that are defined as "end of the line" for current transit services offered by the MTC. During 1987-1988, a Joint Powers Agreement was prepared by the six (6) communities to apply for funding from the Regional Transit Board (RTB) to conduct an evaluation of the feasibility of an opt -out program. The Needs Assessment Transit Study, as funded by the RTB, was undertaken to identify existing and future transit needs in the area and to evaluate service options that could be pursued to meet those needs. It was determined as a result of that study that the existing transit system does not meet local needs and that replacement transit service options are available to better meet regular route and intra -city transit within the six city area. The recommendation of the study was to opt -out of the metropolitan transit system and establish a local, six -city authority. The conclusions and recommendations of this study were presented to each of the six city councils in April 1989, and also at a public information meeting held in Apple Valley on May 17. In order to meet the July 1, 1989, deadline of submitting a service plan to the RTB, action is necessary to adopt a joint powers agreement at the June 6 meeting and forward the same to the other five (5) participating communities. Enclosed on page is the joint powers agreement that establishes the six -city transit authority. For a copy of the Six - City Needs Assessment Transit Study, refer to the executive summary and the detailed report that was distributed to each member of the City Council in early April. If any member of the Council has misplaced their report or would like a copy of any of the data, please contact the office of the City Administrator. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an agreement that would establish a six -city transit authority creating the necessary joint powers agreement which authorizes the submittal of a six -city replacement service plan to the Regional Transit Board by June 30, 1989. 14 Joint Powers Agreement AN AGREEMENT ESTAB'LISIIING A SIX -CITY TRANSIT AUTHORITY FOR THE CITIES OF APPLE VALLEY, BURNSVILLE, EAGAN, PRIOR LAKE, ROSEMOUNT AND SAVAGE THIS AGREEMENT is between the cities of Apple Valley, Burnsville, Eagan, Prior Lake, Rosemount and Savage (hereinafter "The Cities"). WHEREAS, The Cities are Minnesota municipal corporations, duly organized and licensed under the laws of the State of Minnesota; and WIIEREAS, The Cities historically have shared common concernsand intcreas and have had long and positive working relationships; and WHEREAS, The Cities have previously organized logePher tinder the Minnesota Joint Powers Act, Minnesota Statutes Beckon 471.59, 'to conduct a "Needs. Assessment Transit Study;" and WHEREAS, the purpose of the "Needs Assessment Transit Study" was to evaluate the transit needs of The Cities, evaluate the level and cost of existing, transit service in The -Cities and to determine the feasibility of establishing a "Replacement Service Program," also referred to as "opt -out program," pursuant to Minnesota Slalutes Section 473.388; and WHEREAS, The Cities have determined that area transit needs are not being met and a high proportion of area property dazes levied for transit purposes is not being utilized for area transit service in The Cities, NOW THEREFORE, The Cities agree as follows: I. The Cities jointly approve the conclusions and recommendations of the Needs Assessment Transit Study. 2. The Cities will jointly prepare and submit a "six -city replacement service plan" to the Regional 'Transit ,Board by June 30, 1989. 3. "Replacement service" will begin. on , 1990,, and will consist of the replacement of existing 'Metropolitan Transit Commission transit services with similar service, contracted through the formal public 'bidding process. 4. The Cities will establish a "six -city transit aol'hority," by separate. agreement, for the purpose of planning, and govcnning transit programs i'n The Cities. Agenda Information Memo June 6, 1989 City Council Meeting DNR PROPOSAL/DEER POPULATION CONTROL A. DNR Proposal for Minnesota Valley Deer Population Control, 1989 -1990 --The Minnesota Valley Deer Management Task Force has held four (4) meetings during the months of April and May to discuss and evaluate proposals of the DNR and U.S. Fish 6 Wildlife regarding deer management in Fort Snelling State Park and a portion of the Minnesota Valley National Wildlife Refuge. For a copy of the short-range recommendations ared by the task force refer to pages through. The City has received a copy of the minutes of each of the Task Force meetings. If any of the Council would like a copy of the detailed minutes, copies can be included with additional information on Monday. Mr. John Parker, representing the DNR, has requested time on the agenda to discuss the proposal for the 1989-1990 deer population control. In summary, the DNR is recommending a bow hunt SeptembAr 16 through November 12. If the hunt does not adequately thin out the deer population, the DNR will bring sharpshooters into the park after November 12. For a copy o the proposal w Mr. Parker's recommendations, refer to pagesb through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a deer reduction effort to control population for 1989-1990 as recommended by John Parker of the Department of Natural Resources. From : Scott Co.Rbstract & T1•tde:Shakopee,MN;G12-445-0229 May.30.19u'3 11:4r rvi ru. APPENDIX. MINNESOTA VALLEY DEER MANAGEMENT TASK FORCE, page i MEMBERSHIP, RECOMMENDATIONS, AND MEETING NOTES, �qi .._tee I # 110RIK .:.:r MIIEUMIP LIST May 1S, 1989 "k'eoular" Itubers/Altemates RearasMtim Don D0719......................Bloomington Oliver M000110ch...............Pagan Charlotte Shover ...............kiurnsville Kathleen Ridder.. ..,..........mmAota Heights Richard Laybourn ...............Minnesota Network for Animal Coram= Dean Weigel replaced by ........ Minnesota Valley Humane Society Jacqueline 7schokke Linda Hatfield ................. Friends of Animals and Their Environment *Arden Aarestad................... Isaac Walton. League/City of Edina liaison Joe White.... .............,:...,...Minnesota Valley Audtbon Club Argy Anderson/Scott Maas...,.... Minnesota Deer Blotters Association Jim 000doien/Rich Glililams.....Nati'onal Mu leloading Rifle Association Duane Johnson .................... Minnesota State Archery Association Larry Gillette... ................. .Herutepin Parke Chuck Lowery/Barb Sokvnidt....... Dakota County Parke Dept. Steve Lewis/Terry Schreiner., .U.S. Fish & Wildlife Service Minnesota Valley National Wildlife Refuge Mancy Albrecht .............. Minnesota Dept. of Natural Resources (DNR) Div.of Parke & Recreation Wallace Bartel ............... MN DNR, Fort Snelling St. Park Jon Parker.....................MB DNR, Area Wildlife Manager "Su000rtino" Members Don bmld It....................Facilitator (MN DNR) Rick Maierotto .................Biologist, College of St. Tholes Sue Senscah................... ..Sociologist, Dhiversity of Minnesota .."..... (Taping meetings for research) JayMr.Aninch.,....... MN DNR, Deer Research Biologist " Added by gip COncensus, but did not attend any meetings. 71 DRAFT DRAFT DRAFT SNORT -RANGE RECOMMENDATIONS DEER MANAGEMENT TASK FORCE INTRODUCTION At meetings held on April 25, May 3, 10 and 16, 1989, the Deer Management Task Force (see attached list of participants) discussed and evaluated the proposals of the Department of Natural Resources and the U.S. Fish and Wildlife Service regarding deer management in Pt. Snelling State Park and that portion of the Minnesota valley National Wildlife Refuge between the Ft. Snelling, State Park boundary and'1-35W during the 1989-90 season. After extensive discussion and negotiation the task forte was able to reach consensus on a number of recommendations related to these short-range issues. These recommendations are listed below. The task force also discussed issues on which the member. -were unable to reach consensus after repeated attempts. Those issues are also listed. It should be clearly understood that in agreeing to the following the task force members are in no way obligating themselves to maintain these positions in any future discussions or deliberations regarding deer management activities beyond the 1989-9.0 season. RECOMMENDATIONS (1989-90 only) The Deer Management Task Force agreed to tba.following by consensus: 1)• The.deer management objective should be to reduce the deer population density.. 2) The no -action alternative for deer population density reduction is not acceptable. 3) The use of sharpshooters for deer population density reduction is acceptable. In taking dear by sharpshooting, the emphasis should be on first removing the obviously sick, weak. or injured deer, then antlerless deer, then other deer. Prime healthy bucks should not be taken. 4) The cities should identify those areae with high incidence of deer -vehicle collisions and investigate placing_ reflectors in those locations. The Task Force was unable to reach consensus on the use of public hunting *$,a method for reducing deer population density. However, if a public hunt is proposed and approved, the Task Force recommends the following: 1) only antlerless deer should be taken. 2) mandatory hunter orientation should be a prerequisite for receiving a permit to hunt. For the Ft. Snelling portion of a hunt the orientation should be verbal with written instructions handed out. For the Minnesota Valley Refuge portion of a hunt., a limited number of hunters should be pre -selected and thereby required to attend a formal group orientation session. 0 f From : Scott Co.Rbstract & T8t1e:Shakopee,MN;612-445-0229,May.30.1989 12:47 PM PO4 The Task Force was unable to reach consensus on the following: 1) The deer population density number which should be the objective of population reduction efforts. 2) If'a public hunt is proposed and approved, the method by which deer would be taken (.e. shotgun,, muzzleloader,, bow).. 3) 'The use of non -lethal deer population control methods. 4) The use of trap and remove as a deer population reduction method. Other proposed recommendations related ,to deer management were offered by members of the Task Force but were unable to be discuseed because :of the lack of time. The Task Force members agreed to continue to meet and will begin to, address, issues related to a long-range deer management plan at their next meeting in September.. The,summaries of all task force meetings held to date are attached. From page 1 DNAFT 5/22/89 SUMMARY. A combination of ehot9m and bow-huntirg and sharpshooting In'Fort Snelling State Park and the Minnesota Valley National Wildlife Refuge from Novenber b, 1988't2un*h February 10, 1989,, removed 129 deer (51% female). The poet -reduction survey indicated at population of 243 (29 par sgusre mile) which agreed closely with our model's prediction. our goal was to remove 211 deer in 1959-89 to reduce the density to 22 per square mile. This was to be followed by the removal of 91 deer in 1989-90 to seduce the density to 15 per squaremile. The 1988-89 goal was not met. 8urvuyo of deer in Burnsville;, Ragan, and Bloomington were Ragan, a stable population in most oPsBort�svlle but �le, atslhey ia decrease in thecated an increase Bloomington Ferry area of Bloomington. We propose a combination of shotgun and bow -hunting followidb density sharpshooting to remove 175 dear in 1989-90 to reduce the population to 15 per square mile, Bunters will be required to tale antlerless (female or immature male) deer only and sharpshooters will be required to take antlerless, sick or injured deer only. In following years we Propose to remove 15 to 25 door per year or about 80 deer every other year to stabilize the population at 18 to 20 per square mile in Spring (pre-fawninig). DNA and USFMB propose that this be dans with hunting and sharpshooting. l,ong•rangs management will include more study of deer in this area, continued monitoring of vegetation and improved aerial and deer -car collision surveys to measure the effects of the deer reduction. DTIII will work with the cities to integrate our control program into a eemmmity-wide deer management strategy. A citizen -natural reseuroes managers task force has bee: convened v6 ed and has evaluated this proposal over four meetings starting April Concensus (unanimous agreanent) me not reached an this proposal. The task force agreed to evaluate this short-term proposal and to continue to attempt to next meeting is scheduled for septeeber, with �mant41°hly meetings tonfol' ow. 1. 1988-9g Deer •�,�-•+••+ �lm�t The Minnesota Department of Natural Resources (DW) and the Minnesota Valley National Wildlife Refuge (UMS) oorghcted one special deer hint with shotguns and one with bow and array in 1988.. Additional deer ware removed by ehaprehooting following the hunts. Theshotgun-hunt was held on the vaaeka de of November 5 - o and 12 - 13. The hunt was held in Fort Snelling State Park south of 'I-494 and in the Long Meadow Lake and Black Dog units of the Refuge (u nits Ia. L2, Yi,B Bihu and 82 shown in msp 1). Ninety-three permits Vere available, claimed permits at the mandatory orientation session. Nuntere took 51 deer of Which only 20% were adult fanales, and 20% were immature females. Th, bow -hunt was ooccted in the Black Dog unit only (al and B2). An unlimited number of permits were available to be picked up by the hunters, in person, at the Refuge headquarters. 'Nuntere were required to study hunt regulations and boundaries at that time and to sign an affidavit of understanding. A total of 1578 bow -hunters picked, up permits, but so, do not know 'how many of than hunted'. Saw -hunters took only 5 deer from November 14 141 thrao December 31. Sharpshooting was done by DNR and USFWS officers from December 20, 1988 through February 10, 1989. They took 73 deer which included'51% adult females, 15% immature females, and only 8% adult males. A total of 129 deer were killed, of which 52% were female (35% adult). No trespass or safoty problems were noted among permitted bunters. One bow -haunter was apprehended taking a deer in unit BI during the shotgun -only asaeon. 2. Doer roaalatiaa Btatea omni Oaala An aerial surt�rny of doer numbers in the hunt area and in surroun in ocn =ities was conducted in February and March, 1989. This was after completion of sharpshooting. The population in the Park and Refuge area was estimated at 263 (Table 1). Deer density were dawn frau 35 per aware mile in 1988 to 29 this year;, a 17% decline. This reduction did not meet the goal set in 1968, which was to r+anove 211 deer to reduce the density to 22 per aware mile. If this goal had been met, ve proposed to remove 91 deer in 1988-90 to reach 15 per aware mile. Again this year to wx eyed Ragan, Lebanon Hills County Park (Fagan and Apple Valley), Burnaville, and parte of Bloamirgton. Ob received plarbas of funding for surveys from Burnoville, Fagan, and Dakota County Parks. The estimated deer population in Sagan, excluding Lebanon Hills, was darn from 122 to 89 (4.1 to 3.0 per square mile). 'The Lebanon Hills population- was vp from 85 to 201. This indicates an increased:rnmber in Eagan, but a greater concentration in Lebanon Hills. The Burnsville survey included an additional area not aurveyed (by error) in 1988. This was the northeast ocraer, bounded by I-35FA and Highway 13. This naw area held 67 doer or 27 per square mile. The remainder of Burnsville had an estimated a dear (0.4 per square mile), down from 12 deer in 1988. The Bloomington Ferry deer popslation in Bloomington was down from 108 to 85 (160 to 142 per square mile). This high density Is due to deer feeding. Ph did not survey the Ninemile Creek or Purgatory Creek areas due to lack of funds. The harvest and survey data were entered into the mathematical model which is used by MM to predict deer populations. Tho model predicted a Spring (pre -fawning) population of about 250 resulting from a kill of 129 which we had in 1988-89. This corresponds well with the -observed sober of 243. Using this model, we predict that we must take about 175 deer including 34% adult females, 29% immature females, and only 9!5 adult males, to reduce the 1990 Spring population to 128 deer or 18 par square mile. To accomplish this goal we propose a public, special hunt with shotgun and bow and arrow. If necessary this will be followed by sharpshooting by DNR and USFM officers. If we accomplish the.objectives this year, we could maintain a stable Population with a kill of 18 to 25 deer each year or a kill of about 50 doer. every other year. (i) Hunting (a) Park area south of I.494 (Unit F1 on map 1 - Eapan) (1) Bow -hunting from September le through Novanber 12, I's F M 1989, (ii) Permits will be unlimited. (b) Hunter requirements/Safety Consisiderations (1) Hunters not obtain permit in pereon at the Park hsadgnarters. (ii) A verbal orientation and written regulations and instructiore will be given with the permit. (iii) A permit application fee will be 05.00. (iv) Only antlerless deer may be taken. (v) Up to two door may be talon with two licensee. (vi.) All deer must be registered at the Park headquarters. (vii) Blaze orange clothing mast be warn when the gun. season is open in the Refuge (November 5-12). (2) ShMVehootisg (i) To be donne only if hunting doss not, accomplish deer goals. (Si) Areae to be used include the entire park, Unite P1 (Fagan), F2, and F3 (I I I Helghts) on map 2 . (iii) Dates and proosdures are identical to those described below in section (b) M. B. !m MOM MUM WIQIHL 1M.188 FMMM (81 atm sued 8m oville) (1) Hunting (a) H tirma!e far type of I Md bmter deneQtiaes Hunter densities are breed on National Wildlife Refuge standards developed from mperieno" with controlled hunting. The standards are 1 homer par 25 acus, lar aiotgm->a►ting and 1 bmtmaI per i0 acs+es for aordrery->la�tl . These stardards provide for minimum contact among hunters and promote a safe experience. Areas selected for archery -hunting were those which were closest to residential area to mmrimize safety to residents. Archery -hunting areae in Bloomington and" Burnsville are located near areas where such hunting has been allowed on private lards in the past. (b) 3Httiaoala ftw AMItiaaal bmtiag dMs: Mot page 4 The hunt last year was two reeks -40, or 4 days. This year the proposed hunting period includes two weekwds plus the intervening week, or 9 days total. This is intended to give the hunters additional time to learn the area and deer locations and to increase the chances that weather and doer movement will be optimal. All of thew factors will inorease'h rater aooceea and reduce the need ,for sharpshooting. (c) Lang Meadow We Unit (Hleainplina) (i) ffirriga-Imatimu from Noveuber 4-12, 1989, an all huntablo refuge lards east of Ceder Avenue (L1, L2, and L9 on map 1). Ton,pemmits will be 'issued (i hunter per 26 acres). These areas were hunted with ehotgun last year. (ii) I from November 4-12, 1989, can all huntable lards west of Oador Avenue and south of Long Meadow LaIm (L4', LS, and L6). Unit L6 is property owned by the City of Bloomington. Seventeen Vomits will be, issued (1 per 10 acres). By 'having the archery -hunt ooincide with the gun hunt east of Coder Avenue, harvest' potential will be maximized. 2080 unite were not hunted last year. (d) Black Dog Lake thit (Dommille) (1^)-Lmtlaq from November 4-12, 1989, an all huntable refuge lards north of the railroad tracks and south Of Black Dog Lake (81 and B2 on map 1')- Twon"ix permits will be issued (1 hunter per 25 acres). These units were hunted last year. (ii) Arebory-lmtinp,from November 4-12, 1989, on certain refuge lands south of the railroad tracks (83). Last year namerous deer were observed entering this land,'which was unhgntad, as they tore "pushed" by hunters on lend north of the railroad tracks. Archery -hunting south of the tracks will provide additional hwvaet but will not cause safety concerns associated with gun- -hunting near the bluff. 1molve permits will be lemied (1 per 10 acres). (e) Hunt:Requirem®nte/Safety 00mideraticns (1) Permits will be required for the gun ard bow -hunts. (ii) A permit application fee will be 66.00. Y3 Pape ..:5 (iii) Deer taken by pan and boa must be registered at the refuge headquarters. (iv) Only antlerless deer ,(females and immature melee) may be taken, this is to minimize the nuiber, needed to be taken to control the population. up to 2 deer may be taken per hunter. (v) Oun-hurting may only be dons froo portable or tmporary stands elevated at least 8 feet from the the growd. (VI): Gum must be unloaded and eased while the hunters are goirg to and from a stand. (vli) Blaze crarge clothing must be worn while gun and. bow -bunting, (viii) All gun and bow -hunters must attend a mardatory verbal orientation with written Instructions., (ix).Brochures,00ntaining rules, regulations and maps will be issued to all hunters when they obtain Parous. (x) Boundary 91gra will be clearly posted. (xi:) Refuge law onforoement officers will actively patrol the hunt areas. (2) Sharpshooting. (a) Will be dome only lf'hunting does not accomplish deer re3iction goal. (b) Only antlerless deer will be •talmn except that priority will be given to taking sick or injured deer of either sex. (c) All areas that will be hunted within the Loop Meadow. Lake and Black Dog rake (hits will be hunted by sharpshooters from November 13, 1989, to ,March 30, 1990, or until the reduction quota is reached. (d) Will be doer only by Refuge and EUR law enforcement officers. (e) Weapons used will be oenternre riflso of ;243 or .223 caliber. (f) All procedures will be as in 1988-89. page 6 4. i�M doer saturant. When the population goal of 15 per agaare mile observed during the winter aerial sonars is reached, we will menage the doer to maintain this density while the effects of the reduction are monitored. We have been monitoring the vegetation damage ty deer in the Park and Refuge. WB also have records of deer -car collisions through 1986, when rad authorities began disposirg of the deer. The Department of Natural Resources will work with the cities to obtain an accurate estimate and trand of doer -car collisions. If vegetation damage and doer -car collisions are redwood to acceptable levels bK population re3action and other feasible damp control methods, the deer population will be allowed to increase until damage or collisions increase significantly. The population would than be slightly r &ced and maintined. If vegetation and other damage are not significantly rodreed, see will evaluate the need or desireability to reduce the herd further. The DNR wildlife manager will assist the cities in identifying areas of high deer -car collision m3mbers. DNR will assist the cities in obtaining Information about Swareflex(TM) deer warning reflectors which have bum shown to reduce such collisions. The DNR will give technical assistance to citizens eperiencing damage to residential landscape and garden plants. These measures are in response to recommendations of the task force. The DNR will work with Inter ted cities to integrate our control measures into a plan which includes the entire city as well as the state and federally administered lands. DNR research biologists are making preliminary plane to do studies of deer movements, productivity, and human interaction in this area. These will build an previous U.S. Fish A Wildlife Service studies. Future studies depend on additional funding. We plan to contirnre our aerial surveys of the three cities and to expand them If funding can be obtained. A deer manageent took force was initiated an April 25. 1959 and has met four times. The task force has 18 members including a facilitator provided by DM. Represented are: 3 animal protection or animal rights groups; the cities of Bloomington, Burnsville, Eagan, and Mendota Heights; 3 hunting groups; 2 general environmental groups; Hennepin and Dakota County Parks; MR Parks and Wildlife: and U.S. Fish & Wildlife 'Service (meaborship list attached). The task force agreed to evaluate this proposal and supporting documentation, and to defer discussions of long-term, comprehensive management so that the issues could be studied in depth. The task force made recanmmn8ations only M= a unanimous decision could be made. This proposal was modified based an recommendations of the task force. The reoommardations and issues discussed are attached, as are the summmariae of the four meetings to date. The next meeting is scheduled for Septanber, with monthly meetings to be held after that date. Although the agenda hes not been agreed upon, it Is expected that the discussion will involve the evaluation of altenstive methods of deer population and deer damage omtnol. We will also attempt to propose a comprehensive doer management strategy for the four (possibly five) communities represented.. Prepared by: Jon Parker and Steve liewls, Assistant Manager DNR Wildlifo Mgr. Minnesota Valley National Wildlife Refuge 223 Holmes St. 6101 E. 80th Street Shakopee. MN 55379 Bloomington. MN 55425 Phone: 446-9393 854-5900 Page 7 WIT TABLE 1. MINNESOTA VALW POPUE ATION ESTIMATES 10,82- 1989 DATE OF OENIM 2/02 1/83 1/84 1785 2/86 1987 1/88 2/89 Fort Snelling+ Lang Meadow+ S1ack:log Oount 267 254 286 251 461 N 219 -183 Eetiirate(a) 356 339 381 333, 576 O 291 243 Density(b) 42 40 45 40 69 35 29 S Area - 8.4 square miles U R V R Y Nuober of Deer Raso_ ved by Hinting a Sharpshooting 57 82 226 76 129 (a) Research with observations of marked doer from helicopter in similar habitat shaved a msKimum of 75% observed. Thus "Estimate" a "Count" x 1.33. (b) Deer per square mile. S r.: page 8 UNIT NUMER OF TYPE OF [NIT SIZE (ACRZS)� PER= HWTING/SHMSHOOTING. Port Snelling State Park F1 F2 F3 m Valley NaticQial Wildlife Refuge Unlimited None None Archery Sharpshooting Sharpshooting $i 600 20 Shotgun 82 168 6 Shotgun 83 115 12 Archery Ll 23 1 shotgun L2 10 1 Shotgun L3 200 8 Shotgun U 60 6 Archery L5 13 1 Archery 8lomington Lands L6 100 10 Archery ill From : Scott Co.Abstract 8 Title:Shakopee,MN;612-445-0229 May.30.1989 11:52 AM PO4 PAGE 9 MAP 1 Proposed Hunting Zones -1989/1990 Minnesota Valley National Wildlife Refuge and Ft. Snelling State Pork 0 Leacnd GIlunling innt Doo 1�k0 •F.W.S. Fwt ^ Fal Snelling Unit ll - • D.N.R. lOnO MoOdew Lekil Unit • F.W.S. yo Scale R R. /. c�1 $ Paye 20 MAP 2. FORT SNELLING UNITS IN MENDOTA H rI •�', � �'� �'"" • EIGHTS AND •`� r•',: EAGAN st +� `_ IWO r t. , t • :F ��.11 • p . 1 �,, •. rl !:� .r .,`'•,, . •� ; \ � \7. • � A � •tin � y�� �4liS; ' 4, �.� ��iMl•,,}MN � �+` � 'r,1 . \.,. l.•'. •'.1••11:'• �"�+ •.•1: v =,� f If lh� tr �+, • •..� hR M , 1 r VA 7 Aj _AW bi ` . .. Agenda Information Memo June 6, 1989 City Council Meeting SPECIAL, PERMIT/NORTHERN NATURAL GAS CO. FOR STEEL_FRAME MUILDING H. Special Permit for Northern Natural Gas Company to Construct a ,Steel Frame Building over an Existing Meter ,and Regulator Facility --At the May 2, 1989 City Council meeting, a special permit request by Northern Natural Gas Company to construct a steel frame .building to clover a meter and,regulator facility that is :currently located on Outiot A in Fairway Hills lst Addition was continued to the June 6 City Council meeting. The purpose for the continuance is,to allow th'e applicant to work with the City'staff to consider construction materials other than the steel frame, develop a landscape plan, give evidence of an erosion:Prevention plan and for the staff to arrange for neighborhood meeting. The Department of Community Development has coordinated this item., For a copy of the initial report and information porta g to the neighborhood meeting, refer to pages through. ACTION TO HE CONSIDERED ON THIS ITEM: To approve or deny the 'special permit for Northern Natural Gas Company to construct a bu'ild'ing over an existing meter and regulator facility on Outlot A, Fairway Hills 1st Addition subject to certain conditions. aU SUBJECT: SPECIAL USE PERMIT APPLICANT: NORTHERN NATURAL GAS CONPANY,'DIVISION OF ENRON WCATION: OUTLOT A, PARKWAY HILLS 15T ADDITION EXISTING ZONING: R-1 DATE OF PUBLIC FEARING: SAY 5, 1989 DATE OF REPORT: APRIL 45, 1989 REPORTED BY: COMMUNITY DEVE APPLICATION SUMMARY: Northern Natural Gas Company is requesting a Special Use Permit to allow a 24' x 36' steel frame building with steel sheet siding over an existing meter and regulator facility. It is the intention of the applicant to construct a fence similar - in type to the existing fence along Pilot Knob Road. The 12' wood privacy fence would screen the property and most of the building. The applicant is also intending to white rock the entire site. The building would be painted a tan color to look more aesthetically plasting. If approved, the Special Use Permit shall be subject to all applicable Code requirements. ZONING to tp iv.vv. i I -T %JLMv0 %j bxt, Alts • Ip - CO. RD. .80 00 Y MAP 'eNhO27 2y7A7AKOTA COUNT ROD RIGHT OF MA'PRt _ x q�•,�i 1 � S s I C \ If I•` a iii et:r' • s I E � r I. 4 'Zl1. r I a � ' Ryle un �-- •,rr • a4r 4r / ��e • _Z•.._. _. .lo p p IF p .nom b•. 6q ' .lu 7. .1 •' h I I , !!! w 1 f A E \�� ♦ i I I It b �. • J - r it 46 1 S w. ut .� • I yi S yy j �p'' 1 . .. (OI� 'r0 Ste\ � •/ 14 I :�:�►i �� oto ei ,y / .�' ra•0 ''•� 1C is I �[ Fk. u • :I, m t ,, •a S 57 .e 11 a • .,��o� y 10 I I t v. I I I a 1, a •• � g w bIt t is ff 1 04 t' 4 • `1! ` 1 YO ri DRIVE r.l an, of • 1 I � f r . a 1 I / �.. I 0/v . 0. •11,01 9 MEMO TO: JIM STURMj, CITY PLANNER FROM: SHANNON WILLEY, ZONING ADMINISTRATOR/PLANNER I DATE: JUNE 21 1989 SUBJECT: SPECIAL USE PERMIT FOR ENRON CORPORATION At the May 2, 1989 City Council meeting, direction was given to the applicant to work with City staff on a revised plan for their steel building over an existing meter and regulator facility. On Tuesday, May 30, Dennis Werkmeister, the representative for Enron, Al Herrmann, the developer for Fairway Hills, and staff met at the site. Dennis and Al discussed a plan to resolve the drainage and erosion problems occurring in the rear portions of lots 5 and 6, block 1, Fairway Hills. Al is prepared to seed and mulch as soon as Enron completes their seeding, mulching, and erosion control. Dennis informed me that he would be meeting with some of the affected neighbors on Wednesday, May 31 regarding the proposed building. I spoke with Dennis the following day regarding the meeting and he will be submitting a report to staff prior to the City Council meeting. He indicated to staff the proposed changes to the original plan which include increasing the height of the fence by two feet to an eight -foot height and providing a landscape plan. Staff suggested to Enron that they construct a brick or a prefabricated panel with a brick veneer building. The hip or pitch roof should be of decorative metal. It is not Enron's intention to erect a brick or similar -type building. We were also told that Enron does not plan to completely enclose the entire meter and regulator facility. This would leave a portion of the facility exposed and only screened by the proposed fence. As proposed, the building meets applicable zoning requirements; however, staff strongly encourages the applicant to provide an alternative siding treatment to be compatible with the surrounding residential uses. Respectfully submitted, �'lCu2i2E5Yl- l.�(�Y Zoning Administrato /Planner I SW/mg Q3 Agenda Information Memo June 6, 1989 City Council Meeting CONDITIONAL USE PERMITLNAEGELE OUTDOOR ADVERTISING C. Conditional Ds& Permit, Naegele Outdoor Advertising to Allow a 40 Foot Tall, V -Shaped Billboard Advertising Sign on. Lot 2, Block 1, 8 8 W Industrial Acres --At the, request of the Director of .Community Development and concurrence by Naegele Outdoor Advertising, this item is recommended for continuance to the June 20, 1989 City Council meeting. The Community Development Department has completed its survey of height regulations for advertising signs from several other communities as directed by the City Council. The Director of Community Development has asked for an extension to allow -for further analysis of those height regulations and to prepare a report for City Council review. 'ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny continuance of the conditional use permit for Naegele Outdoor Advertising until the June 20 meeting. MA Agenda Information Memo June 6, 1989 City Council Meeting APPOINTMENT OF CITY INSURANCE REPRESENTATIVE A. Appointment of City Insurance Representative --The City has completed a solicitation for statement of qualifications to retain an insurance agent/broker or insurer representative. The purpose of the City retaining an insurance agent is to engage the services of an insurance agent/broker and risk management advisor with respect to all insurance of the City within the scope of professional liability, fire, workers compensation, casualty and marine, fidelity and security bonds and other coverages as may be determined necessary. There were five (5) proposals submitted to the City and after a review of those proposals the Director of Finance is recommending that the City interview Alexander and Alexander, First Insurance and Consolidated Agencies. The interviews are scheduled for Friday, June 2 beginning at 2:30 p.m. The results of the interviews will be forwarded with a recommendation as a part of the Additional Information packet on Monday. For a copy of the statement of qualifications which includes current insurance coverage information and the expect i ns of the n c .,refer to a copy of the SOQ enclosed on pages through Each of the insurance proposals are 50 to 100 pages in length and, therefore, are not included with the City Council agenda information. If any member of the City Council would like to inspect any of the proposals, they are available in the office of the City Administrator. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the selection of an insurer representative as recommended by the interview panel to provide the services of an insurance agent/ broker and risk management advisor to the City of Eagan for the next three (3) years beginning July 1, 1989. 6A_5 OF QUALIFICATIONS AGENT/BROKER OR INSURER REPRESENTATIVE TABLE OF CONTENTS I. INTRODUCTION II. STATEMENT INSTRUCTIONS III. STATEMENTCONTENT IV. STATEMENT OF WORK V. STATEMENT EVALUATION AND CONTRACT AWARD VI. CONTRACT EXECUTION VII. CITY INFORMATION EXHIBIT A I. INTRODUCTION This request for STATEMENTS OF QUALIFICATIONS has been prepared by the City of Eagan to retain the services of an insurance agent/broker or insurer representative. The City intends to engage the services of an insurance agent/broker and risk management advisor with respect to all insurance of the City within the scope of professional liability, fire, workers compensation, casualty and marine, fidelity and security bonds, and other coverages as may be determined necessary. CITY OF RAGAN CURRENT INSURANCE COVERAGE INFORMATION For Policy Year July 1, 1988 -June 30, 1989 coverage Premium Property $ 25,661 Inland Marine 4,145 General Liability 97,891 Crime (Money & Securities) 225 Public officials Liability 13,280 Automobile 47,703 Workers' Compensation 164,507 Valuable Papers & Records 140 Accounts Receivable 44 Public Employee Blanket Bond 1,522 Treasury Bond $100K (Volunteer Fire) 338 Accident & Health Volunteer Fire 866 $356.,322 OA II. A. All statements should be sent and all questions and correspondence'should be directed to: E. J. VanOverbeke, CPA Finance Director/City Clerk City of Eagan 3830 Pilot Knob Road Eagan, MN 155122 (612)454-8100 B. All ,statements must be received no later than 4,00 p.m., May 26, 1989. III. STATEMENT CONTENT A. Title Page Include the name of the insurance agent/broker or insurer representative, firm, local address, telephone number, name of a contact person, and the date. B. Table of Contents Include a clear identification of the material by section and by page number. C. Completed responses to City forms, ,parts one through four as provided by the City and proposed changes to the sample agreement as provided. 3 ITy PART ONE CITY OF RAGAN REQUEST FOR INFORMATION AGENT/BROKER OR INSURER REPRESENTATIVE The purpose of this questionnaire is to assist the City of Eagan in the selection of an agent/broker or company representative for its property and casualty insurance program. 'All responses will be subject to data practices statutes of the State of Minnesota and considered public information available to anyone for any purpose upon request. PART ONE Name of Agency/Company: Address: Telephone Number: Check One: Broker Independent Agent Direct Writer Principal/Account Executive: Primary Assistant: City Contact at firm: Account Executive's Qualifications: Number of Governmental Clients: List Current Municipal Clients: Number of Other Clients: Length of time with Agency/Company: Length of career in Insurance or Risk Mgmt.: Professional Designations: Please attach Resume for Principal/Account Executive, Primary Assistant and City Contact Person (if different). 4 1cz-:),0 SUPPORT SERVICES AVAILABLE: Service Claims Risk Mgmt. Information System Loss Control Rehabilitation Actuarial other: 0 In -House Through Staff Affil-iate Location of Branch/Affiliates that will Assist in Servicing the City of Eagan: General Questions: Yes No Are you willing to be compensated on fee-for-service basis? Comments: Are you willing to disclose commissions received on this account? Comments: Are your agents covered by errors and omissions insurance? _ Amount: 5 Co / PART TWO The City of Eagan is desirous to receive specific services, under a written agreement, with the agent/broker or insurer or representative. YesImo, Are you willing to enter into a formal written service agreement? Comments: Services Recuested Will you: 1. Prepare, with the City of Eagan, all insurance coverage specifications: Comments: 2. Review, with the City of Eagan, policies when issued for compliance with specifications? Comments: 3. Negotiate and place all property/casualty insurance lines required, with uniform anniversary date? Comments: 4. Provide information on relevant changes in the insurance market, with recommendations for upgrading the existing insurance program as necessary or beneficial to the City? Comments: YesTwo 5. Assist in developing comprehensive insurance coverages? _ 6. Comments: Providean insurance policy inventory and a cumulative five year premium and loss summary? Comments: 7.. Provide a complete accounting of all compensations earned (direct or contingent) on this account? Comments: S. Provide a loss exposure list with appropriate classifications, updated annually? Comments: 9. Assist in claims control & loss adjustment? Comments: 10. Assist in minimizing premiums, by reviewing and auditing rate schedules and formulas, and reviewing claims reserves semi-annually before unit loss reports are filed? Comments: 11,. Assist in loss prevention engineering and loss,control programs? Comments: 7 3 cC Yes No 12. File updated property values annually with insurer (and elsewhere if necessary) to waive the applications of co-insurance? Comments: 13. Provide written confirmation and follow-up on all communications with the insured and insurers? Comments: 14. Adjust coverages and premiums as exposure changes are reported by the insured? Comments: 15. Provide estimates of future premiums for budget proposals 60 days prior to renewal? Comments: 16. Review lease agreements and contracts? Comments: Please attach copies of forms and reports as evidence of services performed by your agency for other municipalities. These forms and reports should be examples of the types of services required in items l through 16 above. References: Governmental Individual Organization Telephone Account Exec. MARKETS (Not applicable to Direct Underwriters) List Major Markets List Markets you wish to approach for this Account Company Total Agency Property/ Total Agency Property/ Casualty Premium Volume Casualty Premium Volume with this Insurer on Similar Risks 9 � Os PART THREE Insurers also provide service that the City of Eagan believes are important and. desirable. Can the following be provided by your markets? Yes No 1. Conduct an initial safety review, including a written hazard identification and recommendation? 2. Conduct an initial physical inspection of major operating areas and facilities, with an inspection each subsequent year? _ 3. Provide certificates of insurance upon request by the City of Eagan? 4. Assure that any proposal to increase rates upon renewal will be accomplished by 1) a,record for the appropriate period that explains the proposed increase, 2) a list of claims paid and reserves established., and 3) an estimate of r6newal premiums for budgeting purposes at least 60 days prior to renewal? _ 5. Provide the City of Eagan with quarterly reports of loss experience., including claim reserves for professional liability and general liability claims, and for workers' compensation; a review of claims reserves two months before unit loss reports are finalized; a copy of unit loss report figures that are submitted to the bureaus; loss breakdown by claimant and by cause? 6. Provide for claims handling, auditing, certificates of insurance and underwriting locally? 7. Provide engineering, and rate consultation for new construction? B. Provide the City of Eagan with the opportunity to provide input and participate in ,its defense for liability claims? FEES FOR SERVICES* Property -Casualty Risks PART FOUR (Please complete based on the following Insurance Services Agreement which defines Total Compensation to the Agent) FIRST YEAR SECOND YEAR THIRD YEAR Maximum Fee (If commission, include percent and calculation) RISK MANAGEMENT Services listed in PART TWO on Pages 6-9, and the Agent's Insurance Services Agreement in Exhibit A. Fee/Hour $. Principles and Marketing S Associates and Technical Clerical * Assume that insurance is placed net of commissions, or that any commissions are included as compensation. Assume that a minimum three year agent of record relationship is anticipated except for unsatisfactory service or charging uncompetitive fees. 12 Pq IV. STATEMENT OF WORK The responding firm is responsible for completion of the statement. The statement is expected to be complete and detailed while clearly delineating all costs either on the forms provided or as a supplement thereto. The City retains the right to select services as desired. If there are any items not specifically listed by the City or included in the Statement of Work, it will be assumed that the respondent does not provide those services and will be evaluated accordingly. V. STATEMENT EVALUATION AND CONTRACT AWARD A. The clarity and specificity of the Statement of Work will be considered in the evaluation. B. The City intends to engage the agent/broker or representative that is evaluated to be most qualified to perform the work and is the most advantageous to the City. C. Based upon the evaluations, the City Administrator will recommend to the City Council the selection. The actual selection of the agent/broker or representative will be made by the City Council. D. The City shall not be liable for any expenses incurred by the applicant including, but not limited to expenses associated with the preparation of the statement, attendance at interviews, preparation of a cost proposal or final agreement negotiations. E. The City of Eagan reserves the right to reject any and all statements or to request additional information. VI. CONTRACT EXECUTION A. Negotiations Notwithstanding an agreement, the City reserves the right to negotiate the final terms and conditions of the agreement to be executed. Should the City and an insurance agent/broker or insurer representative be unable to mutually agree upon the entire agreement, the City reserves the right to discontinue negotiations, select another insurance agent/broker or insurer representative or reject all of the insurance agents/brokers or insurer representatives. Upon completion of negotiations agreeable to the City and the insurance agent/broker or insurer representative, an agreement shall be executed. B. Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or agreement shall participate in any decision which 13 1D17 affects his or her direct or indirect personal or financial interest. 2.. It is a breach of ethical standards for any person to offer, give or agree to give any city employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm, a gratuity or an offer of employment whenever a reasonably prudent person would conclude that such consideration was motivated by an individual, group, or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. No insurance agent/broker or insurer representative shall assign any interest in this agreement and shall not transfer any interest in the same without the prior consent of the City. 4. The insurance agent/broker or insurer representative shall not accept any client or project which, by nature,places it in an ethical conflict when representing the City of Eagan. 5. The City requires affirmative action, and therefore, the insurance agent/broker or insurer representative selected shall not discriminate under the agreement against any person in accordance with federal, state and local regulations. VII. CITY INFORMATION A. The City of Eagan was incorporated in 1974 as a statutory, plan A city. It has a Council - Administrator form of government. The City provides a full array of municipal services and general administrative functions. 1,., City Council The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council, composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, is elected at large for a two year term. The Councilmembers are elected at large for four year terms. Set forth on the following table is certain information pertaining to the City Council. NAME TITLE TERM EXPIRES Vic Ellison Mayor 12/31/89 Thomas Egan Councilmember 12/31/89 Dave Gustafson Councilmember 12/31/91 Theodore Wachter Councilmember 12/31/91 Pam McCrea Councilmember 12/31/89 14 2. City Administrator - The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and the coordination and management of City departments on a daily basis.. 3. City Staff - The City Administrator implements Council direction through the department heads of eight City departments. For the purpose of these statements, the primary department shall be Finance/City Clerk. The Finance Director/City Clerk shall act as project manager and principal.liaison to the proposing insurance agent/broker or 'insurer representative. EXHIBIT A SAMPLE AGREEM THREE YEAR AGENTIS INSURANCE SERVICE AGREEMENT (Highlight any changes you may require) This agreement made —'19 -- 19_, between the City of EN Eagan, herein after referred to as "CLIENT", and Insurance Agents, Brokers, and Risk Management Advisors, hereinafter referred to as nA,". "Client" agrees to engage the services of "A" as Insurance Servicing Agent of Record with respect to all Insurance of "CLIENT" within the scope of Professional Liability, Fire, Worker's Compensation, Casualty and Marine Insurance, the Fidelity and Surety Bonds, hereinafter referred to collectively as "Insurance", subject to the following items and conditions: I. Term of Agreement This agreement shall take effect on July 1, 1989 and shall continue and remain in effect for a period of three (3) years, unless it is terminated prior to the 30th day of June, 1992,. by either party giving the other ninety (90) days prior written notice of termination. II. Agency Representation It is agreed that, with respect to all services to be performed under this agreement, "A" shall at all times and in all circumstances be the Insurance representative of "CLIENT" and shall use its best efforts to ascertain and understand the risks and the Insurance needs of "CLIENTS" and, in all such matters, to act as though "CLIENTS" interest were its own. "A" shall also act in the capacity of Insurance Broker or Insurance Agent to negotiate, place, service and receive commission (if any) on all or any part of the Insurance purchased by "CLIENT" unless use of another agent or broker is authorized by the Client. "A" shall be under the duty to fully disclose to personnel authorized by "CLIENT" any and all commissions, received or payable and any possible conflict of interest relating to "A" representation of any Insurance underwriter with which Insurance is to be placed. "CLIENT" understands that"A" shall act in the dual capacity of Risk Management Advisor and Insurance Agent'. It is further agreed that the total compensation of "A" as provided in Article IV hereof, shall not be affected by such dual capacity. 1 III. Services !'A" agrees to perform during the period of this agreement, in a competent and professional manner, the following services for the anticipated or maximum compensation specified in Article IV of this agreement. A. Egposure Survey Establish a procedure for evaluating all exposures to insurable losses which are involved in the operations of "CLIENT" and provide an exposure list, updated annually. Particular attention shall be paid to those exposures that could result in a catastrophic loss. Work with "CLIENT'S" staff and advisors to explore alternative means of dealing with loss exposures, such as an elimination or reduction of risk, complete or partial reduction of risk through deductibles or self-insurance schemes, and alternative insurance underwriters and rating plans which minimize the present value of cash outflow. B. Specifications Work with "CLIENT'S" staff and advisors to draft coverage specifications for insurance as shall be purchased by "CLIENT". Assist in annually filing the statement of insurable values. C. 4uotes and Recommendations obtain proposals and quotes from qualified underwriters on a net of commission basis if available, for improving Insurance coverage, and work with the "CLIENT'S" staff and advisors to study and impartially evaluate all Insurance proposals received, in terms of the coverage provided, financial standing and services of the Underwriter and ultimate net cost to "CLIENT", and provide an Insurance policy inventory and summary, updated annually. D. Negotiate, Review Proposals and Claims Conduct on behalf of "CLIENT" all negotiations with all Insurance representatives and companies relating to issuance and maintenance of policies, audits, premium reports and all similar matters customarily handled by Insurance Agents, Brokers, and Advisors, including the obligation to make diligent efforts to continue any terminated policies. If "A" is unable to obtain any Insurance coverage, "CLIENT" shall obtain the coverage from another source. "CLIENT'S" staff and advisors shall be kept fully informed of all significant changes. Audited and approved policies, endorsements and invoices shall be delivered to "CLIENT" with respect to all Insured losses, and shall semi-annually review liability I13 IV. and worker's compensation reserves listed by insurance carrier and rating bureau, and offer recommendation to "CLIENT". E. Doss Control "A" shall serve as Advisor along with insurance company personnel with respect to Loss Control and Safety Engineering Programs. Services include inspection of plants and properties; pre -construction review of plans and specifications for new buildings and extensive alterations. This is in addition to and does not include services provided by employees,or persons engaged by the Insurance Company. On or before the first day of September, "A" shall submit an annual report of the work performed during the previous insurance year, the results achieved, premiums paid and losses incurred on insured risks, a summary of the current insurance program and any outstanding unfulfilled recommendations for risk, coverage or cost improvement. F. Communications No charge phone accessibility, written confirmation and follow-up of communications with "CLIENT" and Underwriters. Assist "CLIENT'S" staff and advisors in the application and use of Risk Management procedures and information systems. G. Other Services Provide services 1-16 listed on attached Agency Services, (see "Part Two"'), Experience and Qualifications Questionnaire, submitted by "A" on , . shown as Exhibit I. Total Compensation A. Amount The total compensation of "A" for services performed under this agreement for the first year shall be an anticipated amount of with a maximum of , and for the second and third years, an annual anticipated amount of , with an annual maximum of "A" shall be compensated on hourly rates of $ for Agency Principles, $ for Associates and Technical personnel, and $ for Clerical. Insurance invoices to "CLIENT" shall include a breakdown of policy premium by classification or budget allocation purposes, and a statement of fees payable. Premiums shall be remitted as invoiced. B. Definition "Total Compensation" for the purpose of this agreement shall be deemed to be the sum of: All compensation received by "A" from any Insurance Underwriter for Insurance required by "CLIENT" including both direct and contingent commissions; and All compensation or reimbursement received by "A" from "CLIENT". With respect to any Insurance written for a period of more than one year, only a yearly pro -rate credit shall be included in the calculation of "A" compensation during each annual period said Insurance is in effect. If permitted by Insurance companies, only net premium charges shall be made in every Insurance placement irrespective of the level of compensation incurred. C. Excess If payments receivedby "A" exceed the total compensation, "CLIENT" shall request "A" to perform additional Risk Management services,, other than the placement of Insurance, equal in value to such excess. If, however, "CLIENT" does not request such additional services, then "A" shall remit excess to "CLIENT", and this total compensation provision is hereby incorporated in any Insurance placed by "A" on behalf of "CLIENT". D. Invoice For the service specified, "A" shall be entitled to total compensation as specified above and as billed. The invoice provided by "A" shall contain an itemized statement of services provided, time expended, and persons providing said service. V. Performance "CLIENT" agrees to make available to "A" all necessary financial and operating data essential to the performance of services described in Article III. "CLIENT" shall provide access to its premises and properties and such written authorization as shall be required by rating bureaus, Insurance companies or similar organizations. "CLIENT" agrees to appoint "A" Agent of Record or Broker of Record for all Insurance Companies marketing products through the Agency System. IV. Agreement This agreement shall be binding upon the successors and assigns of the parties hereto. 4 ( (S Executed in Minnesota this WITNESS: WITNESS day of , 19_. "A" BY: "CLIENT" BY: Mayor BY: City Clerk Agenda Information Memo June 6, 1989 City Council Meeting PRELIMINARY PLAT EXTENSION/TOWN CENTRE 100 5TH ADDITION B. Extension, Preliminary Plat Approval for Town Centre 100 5th Addition --The City has received a request for an extension of the preliminary plat for Town Centre 100 5th Addition, Waterford Apartments. The preliminary plat did expire February 16, 1988, and, due to an oversight, a plat extension was not requested at that time. Mr. Dave Sellergren, representing Waterford Apartments,, is requesting a one year extension and considering a retroactivity to February, 1989. The extension would be until February, 1990. The City staff have raised several questions regarding the expiration of this preliminary plat in light of the Council's adoption of new standards that incorporate building products, underground parking, underground sprinkling and other related standards that were approved during 1988. These standards were approved by the City Council after the preliminary plat of the Waterford Apartment project was approved. Since a final plat was not applied for and recorded prior to February, 1989, there is a question as to whether the City Council wishes to modify the development plans either by requiring a new preliminary plat, new conditions to the existing preliminary plat or providing an extension of the preliminary plat with no changes. For additional information on this matter, refer to correspondence provided by Mr. Dave Sellergren on behalf of the Waterford Apartment project and a memo prepared by the Department IQf Community Development, both reports are enclosed on pages 1 through - ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an extension of the Town Centre 100 5th Addition, Waterford Apartment project, with or without amendment to the Town Centre 100 5th Addition preliminary plat. �q IAN Es P, INN,N ROBERT L. HOFFMAN JACK NDALY D: KENNETH L NDGREN ENDELL R ANDERSON GERALD H.'F IEOELL ALLAN E.MULLIGAN ROBERTJ HENNESSEY AM ES G CRICK50M EDWARD J. DRISCOLL JAMES P. MILE, G ENEN: FULLER DAVID L. BELLERGREM RICHARD J. KEENAN JOHN D. FULLMER ROBERT E. BOYLE FRANK I.. HARVEY CHARLES S: MODELL CHR15TOPHEP-J. D ETEEN JOHN R. BEATTIE LINDA H. FISHER THOMAS P. STOLTMAN STEVEN G. LEVIN FORREST 0. NOWLIN MICHAEL C. JACKMAN JOHN.E. CE YL JON 5. SWIER2EWSMI THOMAS J. FLYNN JAMES P. OINN TODD I. FREEMAN PETER STEPHEN B.SOLOMON JCROMK-.BECK SHERAH M xANN KE LL OMAN KV RETILN GCRAL GERALD L BECK JOHN B.LUNDOUIST DAY LE THOMAS 0. HULAN' . B. HVMPNREY. JP. May 10, 1989 LARXIN, HOFFMAN, DALY & LINDGREN, LTD. 05VID J. PEAT MICHAEL T. MCNIM RLE! R.WEAVER HERMAN L.,TALLE ATTORNEYS AT LAW VINCENT D: ELLA NDREW. J. MITCHELL A JOHN . COTTER • BEATRICE A. ROTHWEILER 1500 NORTHWESTERN FINANCIAL CENTER 2000 PIPER JAFFRAY TOWER AILAN PAUL, B. KLUNKETi . NILOOW 7900 %ER%ES AVENUE SOUTH 222 SOUTH NINTH STREET KATHLEEN MICHAEL M, GABON NEwnAN MICHAEL B. 1-1GABON BLOOMINGTON,' MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55402 XOPN-HICKS' TRACY R. CmBERN-H CPR. TELEPHONE 16121835-3600 TELEPHONE 16121336-6510 - GR DY CATERINGRARN WILSON. JEFFREY ANDERSON JEFFREY FAX 16121686-3333 FAX 16121336-9760 B WLEPSON DANIEL L.BOWLES 000 M VN..HA CX TIMOTHY JE. E. NORBTAO OPSTA OSA NORTH SUBURBAN OFFICE A. A. GRE. .ASIA R .AS 6990 SPRINGBROON,DRIVE, .SUITE 250 THONAS"NH, .MCCA RIDGE $ICHACL COON RAPIDS, MINNESOTA 55433 S. OHEN MICHAEL S. cOHEN ISE M NORTON TELEPHONE 16121 766-7II7 GARYA- VAN CLEVE MICHAEL B RAMA MICH FAX (fi121766-6JIL JOSEPH DICKER JACQUELINE F.DIETZ GAYLEN L. KNACK POLNEY O, IVES 'U LIE A. WRA9E Reply to Bloomington CHP)9TOPMEP J-NAPPISTMAL SHARON L-BREMNA MARIKAY CANA=L'ITZAV TIMOTHY J.. NEANE - JON P. NORBERG WILLIAM C. GRIFFITX TM EODORE A. MONOALE JOHN J. STEFFENHAGEN DANIEL W. VOSB OJ COUNSEL IT EPX G19 "�VAJ p ICMAPO A. NOROBY E PCHARD MAY 1 z YALSO WI9DDN91„TED IN 1889 City of Eagan Attn: Jim Sturm Planning Department 3830 Pilot Knob Road, PO Box 21199 Eagan, Minnesota 55121 RE: Waterford Apartments - Town Centre 100, 5th Addition Dear Jim: .Based upon our telephone conversations and the attached memorandum; we request that the City Council either waive or expedite the reprocessing of the plat of Town Centre 100, 5th Addition. As discussed, we request that the City Council consider the matter on June 6, 1989, if that is possible. We make this request so as to not waste the time of either the Planning Commission or City Council. Inadvertently, the owner/developer forgot to request an extension prior to the one year expiration date: The developer's attention was temporarily diverted to projects in other communities. Now, the developer is ready to proceed to final plat. Town Centre 100, 5th Addition, is exactly the same subdivision as it was approved by the Council on February 16, 1988. The Waterford Apartments residential complex development to be constructed in the 5th Addition is under final design to comply with all of the conditions attached to the approval of the plat and the apartments. No changes with respect to conditions are requested. LARKI!�, HOFF.MAN, ITALY & LINDGREN, LTD. Jim Sturm - City of Eagan May 10, 1989 Page 2 If you would like to meet with the developer, the project architect or me at any time to further discuss this request, please call and we will be available at your convenience. Sincerely yours, �i . David C. Sellergrenor LARKIN, HOFFMAN, DA(Y & 4INDGREN, Ltd. DCS:DU5SG Enclosure cc: Jim Stirton Jack Brandt TO: Waterford Apartments File File No. 14,206-01 FROM: David C. Sellergren DATE: April 24, 1989 RE: Expiration of Preliminary Plat Approval FACTUAL ..VGJ'KEPT EL T. . C MIRLE] WEAVER MERMAN L TALLE VINCENT O. ELLA JOHNANDRE OHNA COTI CPMITC :[LL BEATRICE A. ROTHWEILCR PAUL B. PLUMKETT ALAN L. KILDOW KATHLEEN M. PICOTTE NEWMAN MICHAEL B. LC BAD.. FRANCIS C. 3I11ER90N TRACT R. EICHHOFNHICKS' ANY OA..' .... I CAiX LPIMC BAR NETT. WILSON- JE ET C. ANERSON DANIEL L. BOWLED T... M. VLATKOVICM TIMOTHY J. MCMANV9 OREOORY E..ORSIAD LISA A. GRAY DART A. RENNLKE T NOMAD H WEAVER 9 MANN ON K; MCCAM BRIDGE MICHAEL 9. D.C. DENISE M...RI.. GARY A. VAN CLEVL MICHAEL B: DRAMA JOSEPH W, DICKER J PC... LINE R DIET. OAYLEN L MACK POON[I O J VLIE A. W.A.0 CH RISTOPMER J. MAPR191HAL SHARON L. BRENNA MA.IKAY CANADA OTEAV OTH T. J. KEANE JON R NOK..R. WILLIAM C. ORIr FITH T H CODORE, A. MONOALE JOHN J. 9TCFrENMAOEN DANIEL W. V.. 01 COVM9 EL JOSEPH OIil9 P CM ARO A. KORO BYC WISCONSIN T DIN L The application of Waterford Partnership for preliminary plat approval of Town Centre 100, 5th Addition was approved by the Eagan City Council February 16, 1988. Pursuant to Eagan City Code S 11.10, subd. 22, the. Partnership submitted materials constituting a development plan for a Residential Complex Development. These materials included a site plan, a statement of the development objectives, building design description, mix of units, unit features, and.a description of landscaping plan. The plans describe a development on 8.6 acres of land south of Town Centre Drive, west of Lexington Avenue. The development plan includes 122 rental units with five 22 -unit bilildings and one 12 -unit building. The Planning Commissioh, after review of the preliminary plat, development plan, building design, and zoning and planning issues, recommended approval at its meeting of January 26, 1988. On July 5, 1988, the Eagan City,Council amended the City Zoning Ordinance to prohibit detached garages and require certain exterior building materials not contemplated under the Waterford Partnership development. plan. Preliminary plat approval for the project expired on February 16, 1989, when the Partnership failed to obtain final plat approval from the Eagan City Council. No request for an extension of preliminary plat approval was made at that time. \2 C) 1 F:,^."1711 y�Il JAMES P. LA..IN LARRIN, HOFFMAN, DALY & LINDGREN, LTD. JL.MOErMAN JACKE..DALY D. KENX ExN u.DGwEw ATTORNEYS AT LAW HDUL q AlEDZLL ry GERALD N. LL LLICA ALLAN E. MU LLIOAN ROBES'. Es9EY ISOONORTHWESTERN FINANCIAL CENTER 2000 PIPER JA FF RAY TOWER JAMESON ERICK DRISCOL EDWARD J. ISLOLL COWARD J. IL P MILCv ]900'.X EREES AVENUE SOUTH 222 SOUTH NINTH STREET DEMES ME N. FULLER D C. 9CLLLRORCM AVID 1 BLOOMINGTON, MINNESOTA: 5543MINNEAPOLIS, MINNESOTA 55402 HARD J.LL ER JOHN O R TELEPHONE 16121835-3800 TELEPHONE 1641338-6610 C DOYL woBERT c BOYL[ r.A.K I. HARVEY FAX 16121 896-3333 FAX.16121 336-9760 C MAR LED S. MODELL Cn RISTOPMLw.J. DI CSLLN JOHN'w. BEAT'IE SHER LINDA H. ISH NORTH SUBURBAN OFFICE I ... A9 P. s'D'Mw. STEVEN.. LEVIN 8990 SPRINGBROOK DRIVE, SUITE 2SO .1C.ACORRE T' D JACKMA ICHAEL C. JACMMAN COON RAPIDS, MINNESOTA 55433 JOHN E. OIENL N e: SWI, RLEW3HI TELEPHONE (6121]86-]11> THOMAS J. FLYNN LAMES P. OIL N FAX 16121786-6711 TODDI. FREEMAN STEPHEN B -SOLOMON PETE. K. BCC. JERON C'M MAMMAL SHERRILL OMAN NVRETICM GERALD 1- DECK JOIN B.LUNOD DIS, Reply to Bloomington ELAN MAS oNO MF NVMPXR[T, JR. TO: Waterford Apartments File File No. 14,206-01 FROM: David C. Sellergren DATE: April 24, 1989 RE: Expiration of Preliminary Plat Approval FACTUAL ..VGJ'KEPT EL T. . C MIRLE] WEAVER MERMAN L TALLE VINCENT O. ELLA JOHNANDRE OHNA COTI CPMITC :[LL BEATRICE A. ROTHWEILCR PAUL B. PLUMKETT ALAN L. KILDOW KATHLEEN M. PICOTTE NEWMAN MICHAEL B. LC BAD.. FRANCIS C. 3I11ER90N TRACT R. EICHHOFNHICKS' ANY OA..' .... I CAiX LPIMC BAR NETT. WILSON- JE ET C. ANERSON DANIEL L. BOWLED T... M. VLATKOVICM TIMOTHY J. MCMANV9 OREOORY E..ORSIAD LISA A. GRAY DART A. RENNLKE T NOMAD H WEAVER 9 MANN ON K; MCCAM BRIDGE MICHAEL 9. D.C. DENISE M...RI.. GARY A. VAN CLEVL MICHAEL B: DRAMA JOSEPH W, DICKER J PC... LINE R DIET. OAYLEN L MACK POON[I O J VLIE A. W.A.0 CH RISTOPMER J. MAPR191HAL SHARON L. BRENNA MA.IKAY CANADA OTEAV OTH T. J. KEANE JON R NOK..R. WILLIAM C. ORIr FITH T H CODORE, A. MONOALE JOHN J. 9TCFrENMAOEN DANIEL W. V.. 01 COVM9 EL JOSEPH OIil9 P CM ARO A. KORO BYC WISCONSIN T DIN L The application of Waterford Partnership for preliminary plat approval of Town Centre 100, 5th Addition was approved by the Eagan City Council February 16, 1988. Pursuant to Eagan City Code S 11.10, subd. 22, the. Partnership submitted materials constituting a development plan for a Residential Complex Development. These materials included a site plan, a statement of the development objectives, building design description, mix of units, unit features, and.a description of landscaping plan. The plans describe a development on 8.6 acres of land south of Town Centre Drive, west of Lexington Avenue. The development plan includes 122 rental units with five 22 -unit bilildings and one 12 -unit building. The Planning Commissioh, after review of the preliminary plat, development plan, building design, and zoning and planning issues, recommended approval at its meeting of January 26, 1988. On July 5, 1988, the Eagan City,Council amended the City Zoning Ordinance to prohibit detached garages and require certain exterior building materials not contemplated under the Waterford Partnership development. plan. Preliminary plat approval for the project expired on February 16, 1989, when the Partnership failed to obtain final plat approval from the Eagan City Council. No request for an extension of preliminary plat approval was made at that time. \2 C) LARKIN, HOFFMAN, DALY & LINDGREN, LTD. Waterford Apartments File April 24, 1989 Paae 2 ISSUE I Whether the applicant has a basis in the City's zoning and/or subd'ivis'ion regulations for requesting an extension of the preliminary plat approval after the time approval has expired? ANSWER' The City Subdivision Regulations require that the City Council grant an extension or approval of a preliminary plat prior to the expiration date. See Sections 13.20, subd. 3, 11.10, subd,. 2, and 13.03, subd 2 of Chapter 13, Subdivision Regulations. However, absent changed circumstances, or new applicable zoning or subdivision regulations, the same subdivision application materials would have to be approved since all requirements have been met. I am aware of no new Eagan subdivision regulations. The effect of new zoning regulations is discussed below. ISSUE II Whether the new Eagan zoning regulations regarding garages and exterior building materials adopted July 5, 1988, as Ordinance 66, 2nd Series apply to this development? ANSWER The materials submitted with the preliminary plat development plan pursuant to Residential Complex which is effective for a period of three years. DISCUSSION constituted a Development approval The City of Eagan processes preliminary plats for multi -family projects pursuant to zoning ordinance S 11.10, subd. 22 which prescribes the additional submission requirements for a Residential Complex Development. This section states: In all R-3 and R-4 Districts, involving more than one principal structure, a development plan shall be required with a review by the Planning Commission and the approval of the Council. Said development plan shall be for a period of three years from the. date of formal approval by the Council. (Emphasis added.) It is typical of the process in the City of Eagan to require plans and materials of greater detail and specificity than that normally required for preliminary plat approval. Even though not specifically \2\ LARRIN,, HOFFMAN, DALY & L3NDGREN, LTD. Waterford Apartments File April 24, 1989 pgcie 3 characterized as 'residential complex development processing, this is, in fact what is required. In this case, the applicant submitted plans and information which detailed the use and density of the project, development objectives, a description of the types of buildings and materials used therein, the mix of the apartment units, amenities to be provided within the living units and constructed with the project, landscaping, and other issues relating to zoning and planning, but unrelated to subdivision regulations. This submission constituted the development plan as required by the Zoning' Ordinance. Staff -recommended conditions adopted by the Council dealt with such items as trash enclosures, requirements that rent included covered parking, and durable exterior materials. These are matters required to be addressed in Section 11.10, subd. 22 and 24 which deal with the development plan for residential complex developments. The subdivision regulations specifically state that new zoning regulations will apply when a preliminary plat is resubmitted for approval. However, the new zoning provisions regarding detached garages and exterior building materials relate to matters covered in the development plan approval which is good for three years.. CONCLUSION The applicant has little basis for extension of the preliminary plat now that approval has expired. Assuming that the City will require a new application for preliminary plat approval, however, the City does not have discretion to review matters relating to development plan approval, which under the Ordinance is good for three years' time. Since it would appear to be a waste of the City Council's time to go back through the subdivision process when no substantive changes could occur, the pragmatic approach is either.to waive or expedite the plat reprocessing requirement. ,r. v. DCS/DT6SG 3. MEMO TO: TOM HEDGES, CITY ADMINISTRATOR DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: JUNE 2l 1989 SUBJECT: TOWN CENTRE 100 FIFTH ADDITION (WATERFORD APARTMENTS) This plat, consisting of 120 rental apartment units at the southwest intersection of Town Centre Drive and Lexington Avenue, received preliminary plat approval on February 16, 1988. The final plat was never applied for and, thus, the preliminary plat expired on February 16, 1989. Since mid-April, the applicant's attorney, Dave Sellergren, has been in contact with the Community Development Department regarding a possible extension to the preliminary plat. A factual background was first prepared addressing the subdivision regulation allowing three-year site plan approval for R-3 and R-4 districts, as well as other City subdivision regulations. Then a letter requesting formal review by the Council on this matter was submitted to the City. In July 1988, R-4 district standards were amended to prohibit detached garages. This project does have detached garages but, through the design process,, the exterior was upgraded to have a brick facade along Town Center Drive on both the garages and the apartments. No changes to the previously approved plat are proposed by the applicant; however, upon in-house review, staff would like to add two additional conditions if the extension is approved. 1) Landscape irrigation shall be required in all sodded areas. 2) The project will be subject to the requirements of the Minnesota State Building Code that is being enforced at the time of building permit issuance. This item has been forwarded to the city attorney's office for their review in case questions arise at the City Council meeting on June 6. Attached is a site plan/landscape plan, front and rear elevations, City Council minutes from February 16, 1988, and the correspondence from Dave Sellergren. City Planner Attachments JS/mg `� 3 ,p� wPfl �+Pz �r°mmr f.,w al imimImmmm ��:.■����J{{. - eNSIMMOOMISI �maiiGi�iiiii��ii sGiC i=i:��lG0�0 1215/11M. r�o■l�y ° p �;mmmmmm�mmm.uis..�: G��68i6ii�EB� :..go mii:6�i�G��.Q.9.., - --- ,.. u� ty- a wne r �r°mmr f.,w al imimImmmm ��:.■����J{{. - eNSIMMOOMISI �maiiGi�iiiii��ii sGiC i=i:��lG0�0 1215/11M. r�o■l�y ° p �;mmmmmm�mmm.uis..�: G��68i6ii�EB� :..go mii:6�i�G��.Q.9.., I Hi I � �P I :�Q "�_� ,�jl •%�I I iIY� T �'� lu�'�„ titi � -I11. .ai�� I�r vlk�e6 A ........... mza� N! r .2 1 m SW -Ylki lam, .01mrAbff U."i 4, • Ui�a •Pik, ai'L s�u 5 .yN Ji �D-6 a e M r'�" "' ' 0 Now now No � 9s ; '' li9e�i �i��I `'.m i i fill 1�9II6ii�rill!l,flili1 �Im illi6iiil��Ii���I��9li�Ii�i��iii�l m Council Minutes February 16, 1988 TOWN CENTRE 100 5TH ADDITION - PRELIMINARY PLAT CThe application of Waterford Partnership for preliminary plat approval of Town Centre 100 5th Addition was then returned to the City Council for its review. The APC recommended approval subject to certain conditions. Dale Runkle was asked to detail the application and he explained that the 8.6 acre parcel on the south side of Town Centre Drive, westerly of Lexington Avenue would include 122 rental units with five 22 unit buildings and one 12 unit building. One parcel exceeded the 208 lot coverage but on average, the coverage is under 208. The density would be 13.9 units per acre. Mike Bloch of James Hill & Assoc. appeared, as did Jack Brandt, one of the owners. Mr. Bloch discussed the runoff to the rear of the project and indicated the rate has increased somewhat because' of increased impervious surfaces, etc. and stated the developer would agree with a joint storm sewer project, with the property owner to the south. He further stated a Homeowners Association will be established and mentioned that there is capacity available. and a .maintenance agreement is important for purposes of access to utilities to Town Centre Drive. In addition, a trailway connection would be'provided along the west of the property. Jack Brandt noted that the front exterior would be constructed of brick., and that there would be maintenance free lap siding around the other side. Mayor Ellison asked if the brick could be extended around all four sides, and Mr. Brandt's answer was that it would be too costly to do so. He further explained that the units would be 1,400 square feet in.size, all would have fireplace, vaulted ceilings, and washers and dryers in each unit. The rent would be as high as $800.00 per month and there would be central heating and air conditioning. Upon question, he answered that family and professional couples would be the aim for tenant purposes. Councilman Egan asked whether the parcel is part of the parcel designated R-4 that could revert in usage and the answer was yes. Mayor Ellison stated the staff is reviewing quality indicators for apartment projects to avoid fading of the exterior, and asked if the developer would 'entertain suggestions for siding, other than maintenance free lap. Mr. Brandt indicated that he would work with the staff in that respect. Egan moved, Wachter seconded the motion to approve the application, subject to the following conditions: 18 DS February 1,6, 1988 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the C final plat dimensions and the rates in effect at the time of final plat approval. 2. This development shall dedicate 10 foot drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 3. This devel-opment shall dedicate all public right -of. -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 5. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. 6. All internal public and private streets shall be constructed within the required right -of -way in accordance with City design standards. 7. If any public improvements are to be installed under a City contract, the appropria':te, project must be approved by Council action pr'ior to final plat approval. 8. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. 9. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. 10. All standard _platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. 11. All trash shall be contained in the garages or the enclosures shall be noted on the final 'plat submission. 12. One covered parking stall shall be included with the rent. 13. The development shall be required' to provide a maximum 2% landing area as approved by City staff on the proposed entrance drives to Town Centr-e Drive. Council Minutes February 16, 198'9 Z;' Ly 19. The development shall be required to work with the Eagan Parks and Recreation Department in determining the best location for the storm sewer outlet through O'Leary Park which provides a storm sewer for Lots 3-6. 15. The development, through the execution of the property building owners association ag,reement, can accept the maintenance and ownership responsibilities of the proposed internal sanitary sewer system. This agreement would eliminate the need to construct sanitary manholes in Town Centre Drive. 1.6. There shall be no access from the property directly to Lexington Avenue. 17. A 20, foot easement shall be provided along the westerly portion of the property for the sanitary sewer. 18. Developer shall work closely with staff to provide siding of as long lasting nature as possible and that such exterior shall be approved by 'the staff. Mr. Gustafson explained concerns about the storage of wood for fireplaces and Mr. Colbert suggested that gas fireplaces be installed as an alternate. All Councilmembe,rs voted in fav -or. See Plat File C 1979 DODGE ASPEN Mr. Hedgers requested approval of the City Council to declare a 1979 Dodge Aspen as surplus and authorize sale of the vehicle. Upon motion by Wachter, seconded McCrea,. it was resolved that the high bid of Ken Aszmann in the amount of "$255.00 for the Dodge be approved and be declared surplus property. All voted yes. AIRPORT RELATIONS COMMITTEE The City Administrator noted that a MASAC meeting was being held on February 16, 1988 and that Dustin Merrick, MASAC representative, was unable to be present, as was John Hohenstein. He also noted that there as no alternate and that the Council may consider an alternate for that position. NORWEST BANK DEVELOPMENT COMMITTEE Tom Hedges explained to the Council that he was requested by Norwest Bank to serve on a community board relating to development within the City. He was concerned not only about his schedule, but also any potential claim of conflict. The Councilmembers suggested that for both reasons, it would not be advisable that he be a member of the Board. 20 �3 C) Agenda Information Memo June 6, 1989, City Council Meeting CONDITIONAL USE PERMIT/%AVIER'S RESTAURANT C. Conditional Use Permit for Xavier's Restaurant to Allow On -Sale Beer and Wine in a CSC PD Located on Lot 3, Block 1, Town Centre 100 6th Addition --A public hearing was held by the Advisory Planning Commission at their last regular meeting held on May 23, 1989, to consider a conditional use permit for Xavier's Restaurant to allow on -sale beer and wine in a CSC PD District. The Advisory Planning Commission is recommending approval of the conditional use permit. For a copy of the report prepared by the Department of Community Development, refer to pages ?.Z through 1-gS- For a copy of the Advisory Planning Commission action, refer to those minutes enclosed on page(s) J.3/e,a+ 13:7 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the conditional use permit for Xavier's Restaurant to allow an on -sale beer and wine license. �3 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT FOR XAVIER'S RESTAURANT APPLICANT: CARMEN CANESSA LOCATION: LOT 3o BLOCK 1� TOWN CENTER 100 ADDITION 6TH EXISTING ZONING: CSCI PD (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: XAY 23j 1989 DATE OF REPORT: }JAY 11P 1989 REPORTED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION An application has been submitted requesting a Conditional Use Permit for on -sale beer and wine at Xavier's Restaurant located at 1260 Town Centre Drive in the Town Centre Shoppes. The restaurant seats approximately one hundred people and is a sit-down type, Class I restaurant. COMMENTS The the applicant is in the process of obtaining the required permit City police department. If approved, this Conditional Use Permit shall be subject to the following conditions: 1) The necessary permits are approved by the City police department. 2) All other applicable ordinances are adhered to. 13v TOWN CENTER SHOPPES To Centm Drive liiiiiliks!'H111J Ulll,l i,iil:1lr,..1 li iil:.0 ua.I:!.,il \ II rnrrr•ea�r I I I 1 oil; rr� 4 ' L V. I StTSITE PLAN a PROJECT DATA SNB Sf oM M. MU saes) W"M9 Area: 69.900 aJ. "-SWAP Pa&bv 7 SWN Todl Pahhrs Provided 793 StaNg W CL. a O wl ce W Hr LU Vl Z rl 3 1011 DATE:May 16., 1989 MEMO TO:JIM STURM, CITY PLANNER. FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY CUP 15 -CU -9-4-89 THE PROPERTIES UNDER CONSIDERATION FOR THIS PLAT HAVE BEEN CHARGED IN THE FOLLOWING MANNER: IMPROVEMENT PROJECT# USAGE SANITARY SEWER TRUNK 58 LEVEL WATER TRUNK 58 LEVEL WATER AVAILABILITY CHARGE 58 CI LATERAL BENEFIT WATER TRUNK 429/58 CI LATERAL BENEFIT SANITARY 429 LEVEL SEWER TRUNK , STORM SEWER TRUNK WAIVER CI STREETS DENAARK AVE 429 CI THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT PROD USE RATE QUANTITY AMOUNT PONDING EASEMENT 443 CI 3832/A 27.5 A 105388 FINANCIAL OBLIGATION BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULE AND CONNECTIONS -PROPOSED TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PLANS'.. IMPROVEMENT PROJ USE RATE QUANTITY AMOUNT 3`F" NONE CC:E. J. VANOVERBEKE CPA FINANCE DIRECTOR �3S I MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA MAY 23, 1989 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, May 23, 1989, at 7:00 p.m. at the Eagan Municipal Center. Present were Chairman Pawlenty, Members Voracek, Trygg, Miller, Gorman and Hoeft. Also present were Assistant City Engineer Mike Foertsch, Community Development Director Dale Runkle, City Planner Jim Sturm and City Attorney Mike Dougherty. Chairman Pawlenty informed the Commission that Item B. of the agenda (Duckwood Crossings, Inc. - Duckwood Crossings) would be continued at the applicant's request. Trygg moved, Gorman seconded, the motion to approve the agenda as amended. All voted in favor. MINUTES Voracek moved, Trygg seconded, the motion to approve the April 25, 1989, Advisory Planning Commission minutes as presented. All voted in favor. CONDITIONAL USE PERMIT - XAVIER'S RESTAURANT Chairman Pawlenty opened the first public hearing for the evening regarding a conditional use permit to allow on -sale beer and wine in a Community Shopping Center/Planned Development district located on Lot 3, Block 1, Town Centre 100 Sixth Addition at the southeast corner of Town Centre Drive and Denmark Avenue in the northwest quarter of Section 15. City Planner Jim Sturm summarized the application for the Commission. The applicant was present at the meeting. Miller moved, Hoeft seconded, the motion to close the public hearing and approve a conditional use permit to allow on -sale beer and wine in a Community Shopping Center/Planned Development district located on Lot 3, Block 1., Town Centre 100 Sixth Addition at the southeast corner of Town Centre Drive and Denmark Avenue in the northwest quarter of Section 18, as requested by Carmen Canessa for Xavier's Restaurant, subject to the following conditions: 1. The necessary permits are approved by the City Police Department. �3� Page 2/EAG'AN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23, 1989 2. All other applicable ordinances are adhered to. All voted in favor. CONDITIONAL USE PERMIT - G. T. MILLER AND R. W. BUNT Chairman Pawlenty convened the next public hearing regarding a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, CI•iff Lake Centre Addition, along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Section 29. City Planner Jim Sturm introduced the matter to the Commission and recommended amending proposed condition number 1 to include the limitation of over -night stays. The applicant was available at the meeting. Miller moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, Cliff Lake Centre Addition along the, north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Sectiop 29, as requested by G. T. Miller and R. W. Bunt, subject to the conoition that the practice shall be limited to out-patient treatment only, with no over -night stays permitted. All voted in favor. CONDITIONAL USE PERMIT - LONE OAR PLAZA LTD PARTNERSHIP Chairman Pawlenty opened the public hearing regarding a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10. City Planner Jim Sturm briefed the Commission regarding the application and recommended an additional condition requiring a four foot high black chainlink fence. The applicant was available at the meeting for questions. Commissionmember Voracek requested a clarification regarding the location of the fence. He had safety concerns regarding the traffic and the play area. He stated he felt that the fence would not stop a car from entering the play area. Mark Ravich ,(owner of the shopping center) responded that a raised curb sidewalk would be constructed and that there would be litte traffic around the play area. He further stated a concrete post for safety reasons could be installed and that the area could be buffered with parking stalls. Mr. Voracek remarked that either alternative would be preferable to the present situation ano requested it be added as a condition to approval. X37 Agenda Information Memo June 6, 1989, City Council Meeting XAVIER'S RESTAURANTILICENSE FOR ON -.SALE BEER 8 WINE D. License, Wine and On -Sale Beer for Xavier's Restaurant --The on - sale beer and wine license application submitted by Xavier's Restaurant, a Minnesota corporation, is in order for consideration pending City Council action on the preceding agenda item (C. New Business). Xavier's Restaurant is planning to serve Mexican beer which is considered a strong malt liquor, therefore requiring an on -sale beer license. According to the City Code, the gross receipts must be 60% attributable to sale of food to which the applicant is proposing compliance. The Police Department has performed their reference check and find no reason to deny the application. For a copy of the on -sale malt liquor and wine license application, refer to an enclosure without page number. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the on - sale beer and wine license as presented by Xavier's Restaurant at 1260 Town Centre Drive. CONDITIONAL USE PERMITJG.T.MILLER S R.W.HUNT FOR ANIMAL CLINIC E. Conditional Use Permit for G. T. Miller and R. W. Hunt to Allow An Animal clinic in a CSC District at Cliff Lake Center Addition - A public hearing was held before the Advisory Planning Commission at their last regular meeting held on May 23, 1989, to consider a conditional use permit to allow an animal clinic in a community shopping center district as applied for by Gregory Miller and Ronald Hunt. The location is Lot 2, Block 1, Cliff Lake Center Addition. The APC is recommending approval. For additional information on this item, refer to a report pre aced by the C mmunrty Development Department enclosed on pages' through ILI 1--. For a copy of the Advisory Planning Cp�nmission action, refer to those minutes enclosed on pag�� �j ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for G. T. Miller and R. W. Hunt to allow an animal clinic in a CSC district, located on Lot 2, Block 1, Cliff Lake Center Addition. 6 CITY OF RAGAN SUBJECT: CONDITIONAL USE PERMIT APPLICANT: GREGORY MILLER AND RONALD RUNT LOCATION: LOT 21 BLOCK.1p CLIFF LAKE CENTRE EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: NAY 23# 1989 DATE OF REPORT: MAY 11# 1989 REPORTED BY: COMMUNITY DEVELOPMENT APPLICATION SUMMARY An application has been submitted requesting a Conditional Use Permit to allow an animal clinic in a Community Shopping Center district. COMMENTS + The Zoning Code:(chapter 11 of the City Code) does not specifically list animal clinics as a use in the CSC zoning district. This use is permitted in a General Business district and as a Conditional Use in a Neighborhood Business district; however, Eagan Pet Clinic has been located in a CSC district for years. Care for animals will be for small pet animals only (dogs, cats, rabbits, etc.). For example, horses and goats will not be cared for at this clinic. Only outpatient care for animals will be provided at the clinic. There will be no overnight stay for clients. If approved, the Conditional Use Permit shall be subject to the following conditions: 1) The practice shall be limited to outpatient treatment only. l75)1� S DATE:May 16, 1989 MEMO TO:JIM STURM, CITY PLANNER FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY CUP #29 -CU -11-4-89 THE PROPERTIES UNDER CONSIDERATION FOR THIS PLAT HAVE BEEN CHARGED IN THE FOLLOWING MANNER: IMPROVEMENT PROJECT# USAGE SANITARY SEWER TRUNK 64 LEVEL WATER AVAILABILITY CHARGE 64 C/I WATER TRUNK 64 LEVEL RAHN ROAD 180 S F BLACKHAWK ROAD 317 MF LATERAL BEN SANITARY SEWER 64 LEVEL TRUNK CLIFF ROAD UPGRADE FUTURE CI CLIFF ROAD TRAIL FUTURE CI THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT PROD USE RATE QUANTITY AMOUNT SANITARY SEWER LATERAL 529 CI 2667.42/A 10.49 A $ 27981 WATER MMAIN LATERAL 529 CI 5016.94/A 10.49 A 52628 STORM SEWER LATERAL 529 CI 8208.32/A 9.99 A 82001 STORM SEWER TRUNK 529 CI 3615.48/A,•10.49 A 37926 STREETS 529 Cl 12910.41/A 10.49 A 135430 SIDEWALK 529 CI 12.80 /FF 471 FF 6029 CLIFF LAKE DR SIGNALS 529 CI 2500 /A 10.49 A 26225 TOTAL $368220 I kkO FINANCIAL OBLIGATION BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULE AND CONNECTIONS PROPOSED TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PIANS. VEMENT PROJ USE RATE QUANTITY AMOUNT NONE $ 00 CC:E. J. VANOVERBEKE CPA FINANCE DIRECTOR 6 ,UjUnr Vr,irl.01IMTIO MULTirLt n[SIDENTIAL DUILDING A �E' 11IIII&I"g, r! ` v/ PROPOSED LOCATION I. ...... ........ �0. WL -11111!1111.0 ... ......... BUILDING l .. 6 curr Ux[ DUILDING A �E' 11IIII&I"g, r! ` v/ PROPOSED LOCATION 4 N I. ...... ........ �0. WL -11111!1111.0 4 N CLIFF LAKE CENTRE I. ...... ........ CLIFF LAKE CENTRE Page 2/EAGAN ADVISORY PLANNING COMMISSION MEETING MIN',UTES May 23, 1989 2. All other applicable ordinances are adhered to. All voted in favor. CONDITIONAL USE PERMIT - G. T. MILLER AND R. W. HUNT Chairman Pawlenty convened the next public hearing regarding a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 11 Cliff Lake Centre Addition, along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Section 29. City Planner Jim Sturm introduced the matter to the Commission and recommended amending proposed condition number 1 to include the limitation of over -night stays. The applicant was available at the - meeting. I - Miller moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, Cliff Lake Centre Addition along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Sectiop 29, as requested by G. T. Miller and R. W. Bunt, subject to the condition that thepractice shall be limited to out-patient treatment only, with no over -night stays permitted.All voted in favor. CONDITIONAL USE PERMIT - LONE OAR PLAZA LTD PARTNERSHIP Chairman Pawlenty opened the public hearing regarding a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10. City Planner Jim Sturm briefed the Commission regarding the application and recommended an additional condition requiring a four foot high black chainlink fence. The applicant was available at the meeting for questions. Commissionmember Voracek requested a clarification regarding the location of the fence. Be had safety concerns regarding the traffic and the play area. Be stated he felt that the fence would not stop a car from entering the play area. Mark Ravich (owner of the shopping center) responded that a raised curb sidewalk would be constructed and that there would be litte traffic around the play area. Be further stated a concrete post for safety reasons could be installed and that the area could.be buffered with parking stalls. Mr. Voracek remarked that either alternative would be preferable to the present situation and requested it be added as a condition to approval. l43 Agenda Information Memo June 6, 1989 City Council Meeting CONDITIONAL USE PERMIT/LONE OAR PLAZA FOR A DAYCARE CENTER F. Conditional Use Permit, Lone Oak Plaza Ltd. Partnership, to Allow a Daycare Center with an Outside Play Area in an NB District Located on Lot 1, Block 1, Eagandale Lemay Lake 3rd Addition --A public hearing was held by the Advisory Planning Commission at. their last regular meeting to consider an application to consider an application submitted by Lone Oak Plaza Ltd. Partnership for a conditional use permit to allow a daycare facility in an NB zoning district located at the southeast corner of Lone Oak Road and Eagandale place. The APC is recommending approval of the application. For additional 'information, refer to a report pre aced by the Community Development Department enclosed on pages VS through �. The City Council should be made aware that the proposed location of the daycare facility is within the fourth noise contour which requires that a determination be made as to whether the proposed use is permitted. The City has made a conscious effort to evaluate compatible land use within the noise contours, a consideration that should be given to this application. Daycare facilities have been allowed in commercial and industrial locations throughout the community, however, this the first application to be considered within an airport noise contour. For additional information, refer to the Advisory Pl'aning Commission minutes, a copy is enclosed on pages IS 0 and ��l ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for a daycare facility entitled Lone Oak Plaza Limited Partnership at Lot 1, Block 1, Eagandale Lemay Lake 3rd Addition and make a determination as to whether this use is compatible within the fourth airport noise contour. CITY OF RAGAN SUBJECT: CONDITIONAL USE PERMIT FOR A DAY CARE FACILITY APPLICANT: LONE OAR PLAZA LISITED VARTNERSHIP LOCATION: LOT 1, BLOCK 1t EAGANDALE LEMAY LAKE 3RD ADDITION EXISTING ZONING: NB (NEIGHBORHOOD BUSINESS) DATE OF PUBLIC HEARING: SAY 23p 1989 DATE OF REPORT: SAY 11p 1989 REPORTED BY: COMMUNITY DEVELOPMENT APPLICATION An application has been submitted requesting a Conditional Use Permit to allow a day care facility in a NB (Neighborhood Business) zoning district located at the southeast corner of Lone Oak Road and Eagandale Place. COMMENTS Day care facilities are not specifically listed as an allowed use in the NB (Neighborhood Business) district. However, the City Council has allowed day care operations in this district by Conditional Use Permit in the past. The overall Lone Oak Plaza site plan calls for 107 on-site parking spaces, which is the number currently provided at this site. The applicant's day care proposal calls for an outdoor play area that will result in the loss of ten on-site parking spaces. The remaining ninety-seven parking spaces appear to be adequate, while the outdoor play area will substitute as proof of parking. The applicant is also proposing a 4' -high cyclone fence to completely surround the outdoor play area. Entrance and exit access to this area will be gained from the building. If approved, this Conditional Use Permit shall be subject to the following conditions: 1) All City sign ordinances shall be adhered to. 2) If a parking shortage occurs, the play area will be removed and the initial parking spaces will be restored. 14-5 DATE•May 16, 1989 MEMO TO:JIM STURM, CITY PLANNER FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY CUP 10 -CU -10-4-89 THE PROPERTIES UNDER CONI IN THE FOLLOWING MANNER: SANITARY SEWER TRUNK WATER TRUNK WATER AVAILABILITY CHARGE STORM SEWER TRUNK LATERAL BENEFIT'STROM SEWER TRUNK LATERAL BENEFIT WATER TRUNK LATERAL BENEFIT WATER TRUNK LANE OAK ROAD LANE OAK ROAD TRAILWAY FOR THIS PLAT HAVE BEEN CHARGED PROJECT#. 49 179/28 179/28 424 424 424 28 FUTURE FUTURE USAGE LEVEL LEVEL CI CI CI THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT PROD USE RATE QUANTITY NONE FINANCIAL OBLIGATION AMOUNT BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULE AND CONNECTIONS PROPOSED 'TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PIANS. IMPROVEMENT PROD USE. RATE QUANTITY AMOUNT NONE CC:E. J. VANOVERBERE CPA FINANCE DIRECTOR 1 q7 NO LocaTro�l Zbtil /til GLA II>e r(.v4AJ 14 51}IIMFIµ.L �vL PARR QUARRY PARR 1 I NE Rau .i ....I:rT. l i ItRcl 1 �Ac1Rh JLEV- .w 0...a.. ica .o M N SITE PLAN r �� LONE -OAK PLAZA Page 2/EAGAAN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23,,1989 2. All other applicable ordinances are adhered to. All voted in favor. CONDITIONAL USE PERMIT - G. T. MILLER AND R. W. HONT Chairman Pawlenty convened the next public hearing regarding a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 21 Block 1, Cliff Lake Centre Addition, along the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of Section 29. City Planner Jim Sturm introduced the matter to the Commission and recommended amending proposed condition number 1 to include the limitation of over -night stays. The applicant w.as available at the meeting. Miller moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow an animal clinic in a Community Shopping Center district located on Lot 2, Block 1, Cliff Lake Centre Addition along.the north side of Cliff Road east of Cliff Lake Road in the southwest quarter of SectioQ 29, as requested by G. T. Miller and R. W. Hunt, subject to the condition that the practice shall be limited to out-patient treatment only, with no over -night stays permitted. All voted in favor. CONDITIONAL USE PERMIT - LONE OAR PLAZA LTD PARTNERSHIP Chairman Pawlenty opened the public hearing regarding a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10. City Planner Jim Sturm briefed the Commission regarding the application and recommended an additional condition requiring a four foot high black chainlink fence. The applicant was available at the meeting for questions. Commissionmember Voracek requested a clarification regarding the location of the fence. He had safety concerns regarding the traffic and the play area. He stated he felt that the fence would not stop a car from entering the play area. Mark Ravich (owner of the shopping center) responded that a raised curb sidewalk would be constructed and that there would be litte traffic around the play area. He further stated a concrete post for safety reasons could be installed and that the area could be buffered with parking stalls. Mr. Voracek remarked that either alternative would be preferable to the present situation ano requested it be added as a condition to approval. 5D Agenda Information Memo June 6, 1989 City Council Meeting WAIVER OF PLATIRUSSELL GRIMMER G. Waiver of Plat for Russell E. Grimmer-, in Order to Convey a Portion of Lot S. Wilderness Retreat Addition to Lot 20, Lakewood Hills Addition --A public hearing was held by the Advisory Planning Commission at their May 23, 1989 meeting, to consider an application submitted by Russell Grimmer for a waiver of plat in order to allow a conveyance of land located along the north side of Cliff Road just west of the unimproved Lakewood Hills Road. The APC is recommending approval. For additional information on this item, refer to a copy of a report prepared by the Community Development Department enclosed on pages 4SJ_ through 157. For a copy of action taken � �b�j the APC, refer to those minutes, a copy is enclosed on pages {§ and /Sq . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiver of plat for Russell Grimmer to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition. 1sL Page 3/EAGAN ADVISORY_ PLANNING COMMISSdON MEETING MINUTES May 23, 1989 Mr. Ravich explained the turn -around would be eliminated by installing parking stalls. Commissionmember Gorman had concerns regarding the elimination of the circulation and asked if it would be a potential problem. City Planner Jim Sturm reported that it was already too tight for emergency vehicles and pointed out that the grading was not suitable. Commissionmember Hoeft questioned if state statute -mandated a play area. Mr. Ravich answered yes and informed the Commission that statute also set forth a minimum size for the play area. He stated that the present plans met standards. Mr. Hoeft asked for the hours the day care would be open. Mr. Ravich responded 7 a.m. to 6 p.m. Chairman Pawlenty expressed his belief that the day care should be a success ana commented it seemed like a good location. Voracek moved, Trygg seconded, the motion to close the public hearing and approve a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block l:, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10, as requested by Lone Oak Plaza Ltd. Partnership, subject to the following conditions: 1. All City sign ordinances shall be adhered to. 2. If a parking shortage occurs„ the play area will be removed and the initial parking spaces will be restored. 3. A four -foot limited visibility chainlink fence shall be installed to completely surround the outdoor play area. 4. To protect the play area, it is required that either concrete pillars be installed or the parking/drive-through plan • be revised. All voted in favor. WAIVER OF PLAT - RUSSELL E. GRIMMER Chairman Pawlenty convened the next public hearing regarding a waiver of plat in order to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition, located in the northeast quadrant of Cliff Road and Lakewood Hills Road in the southeast quarter of Section 26. City Planner Jim Sturm introduced the application to the Commission. The applicant was present at the meeting. Lsc SUBJECT: WAIVER OF PLAT APPLICANT: RUSSELL GRIMMER' LOCATION: BE 1/4 OF SECTION 26 EXISTING ZONING: R-1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: MAY 23,, 1989 DATE OF REPORT: MAY 16, 1989 REPORTED BY: COIDMITY DEVELOPMENT DEPARTMENT APPLICATION 8II14[ARY: An application has been submitted requesting just west of unimproved Lakewood a PLICATver of Plat in order to allow the conveyance of land locate along the north side of Cliff Road just will occur as ala=suit Of Hills Road. No building with Lot 20 of the el this Waiver of Plat. This Waiver will combine a triangular a (Parcel B of the Wilderness Retreat applicant. Previously, Lakewood Hills Addition owned heby the northwest edge Of Lot 20 was split small triangular piece along Owner to the west (Rud). It has and transferred to the property that it be a separate tax parcel, #210-00; staff is reco Both additions were combined with Parcel A to the west (#052-00). rezoned having Single Family status in the early t x. o: 1)both If approved, this Waiver of Plat shall be subjecctt tlbe properties owned by the Ruds', Parcels 052-00 and 210-00, swithin hall be combined into one tax parcel and recorpa=c l B shallwith the obetcombined 60 days of City Council action. 2) With Lot 20 of the Lakewood H Council action.nd recorded with the County within 60 days of City �s3 �,oTio�J Gu iDE PC41.%4 5, to 1/9+ tlr. ir. 01, Ic r. r% <.,) NFla ir -- ;� SCHWANZ _ WED HILL -*� oma`' ` t . LAKE �_. �� PA RK FIRST ►4'�\•�� _ ip1Dl�\ QDDIT '• moo"D ��• i J'•'•..p_ n OAK �.. I G N r.poigNess HW '_ �J. s;v L POND "►IEI.F!TS Q L ,( 1D. itL� \, � u a• O . J� • l���lll� ls• �� .•3� y� ;"� F� '. HILLS T.>DBEXY"-- 'LAW[�♦ _�, PARK SATERFORD'.s. w. J� e . 1 n u rs n • . • t rr yi•' ct �_Iri _' .. ..a. 9 PDND..• ....,��• En z t •I O H O N A� o i 1 "OAK ND HILLS t' .o1D �} voxes l; . r i e .. •, {� o eOYNT. tT1TE . •,,♦... MIDI! • No Is TOWN � 11o1D mow•..• st co d� � a1 S 1 � LL LL U 3 �a a Q cc I V 4 � o S 1 � LL LL U 3 �a DATE:May 16, 1989 MEMO TO:JIM STURM, CITY PLANNER FROM: GERALD R WOBSCHALL, CPA FINANCIAL CONSULTANT SUBJECT:FINANCIAL OBLIGATION STUDY WAIVER OF PLAT 26-W-2-4-89 THE PROPERTIES UNDER CONSIDERATION FOR THIS PLAT HAVE BEEN CHARGED IN THE FOLLOWING MANNER: IMPROVEMENT NONE PROJECT# USAGE THE CITY IS AWAITING COLLECTION FOR THE FOLLOWING IMPROVEMENTS: IMPROVEMENT NONE FINANCIAL'OBLIGATION PROJ USE RATE QUANTITY AMOUNT BASED UPON THE STUDY OF THE FINANCIAL OBLIGATIONS COLLECTED IN THE PAST AND THE USES PROPOSED FOR THE PROPERTY THE FOLLOWING CHARGES ARE PROPOSED. THE CHARGES ARE COMPUTED USING THE CITY'S EXISTING FEE SCHEDULEAND CONNECTIONS PROPOSED TO BE MADE TO THE CITY'S UTILITY SYSTEM BASED ON THE SUBMITTED PLANS. IMPROVEMENT NONE CC:E. J. VANOVERBEKE CPA FINANCE DIRECTOR PROJ USE RATE S7 QUANTITY AMOUNT Page 3/EAGAN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23, 1989 Mr. Ravich explained the turn -around would be eliminated by installing parking stalls. Commissionmember Gorman had concerns regarding the elimination of the circulation and asked if it would be a potential problem. City Planner Jim Sturm reported that it was already too tight for emergency vehicles and pointed out that the grading was not suitable. Commissionmember Hoeft questioned if state statute mandated a play area. Mr. Ravich answered yes and informed the Commission that statute also set forth a minimum size for the play area. Be stated that the present plans met standards. Mr. Hoeft asked for the hours the day care would be open. Mr. Ravich responded 7 a.m. to 6 P.M. Chairman Pawlenty expressed his belief that the day care should be a success and commented it seemed like a good location. Voracek moved, Trygg seconded, the motion to close the,public hearing and approve a conditional use permit to allow a day care center with outside play area in a Neighborhood Business district located on Lot 1, Block 1, Eagandale LeMay Lake 3rd Addition, at the southeast corner of Lone Oak Road and Eagandale Place in the northwest quarter of Section 10, as requested by Lone Oak Plaza Ltd. Partnership, subject to the following conditions: 1. All City sign ordinances shall be adhered to. 2. If a parking shortage occurs, the play area will be removed and the initial par -king spaces will be restored. 3. A four -foot limited visibility chainlink fence shall be installed to completely surround the outdoor play area. 4. To protect the play area, it is required that either concrete pillars be installed or the parking/drive-through plan be revised. All voted in favor. WAIVER OF PLAT - RUSSELL E. GRIMMER Chairman Pawlenty convened the next public hearing regarding a waiver of plat in order to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition, located in the northeast quadrant of Cliff Road and Lakewood Hills Road in the. southeast quarter of Section 26. City Planner Jim Sturm introduced the application to the Commission. The applicant was present at the meeting. /s�? Page 4/EAGAN ADVISORY PLANNING COMMISSION MEETING MINUTES May 23, 1969 Commissionmember Hoeft questioned the mechanics of the parcel split and combinations. Mr.. Sturm explained the process. Trygg moved, Hoeft seconded, the motion to close the public hearing and approve a waiver of plat in order to convey a portion of Lot 5, Wilderness Retreat Addition, to Lot 20, Lakewood Hills Addition located in the northeast quadrant of Cliff Road and Lakewood Hills Road in the southeast quarter of Section 26, as requested by Russell E. Grimmer, subject to the following conditions: 1. Both properties owned by the Ruds, Parcels 052-00 and 210-00, shall be combined into one tax parcel and recorded with the County within sixty (60) days of City Council action. _ . 2. Parcel B shall be combined with Lot 20 of the Lakewood Hills Addition and recorded with the County within sixty (60) days, of City Council action. All voted in favor. BORNE DEVELOPMENT CORPORATION - KINGSWOOD 4TH ADDITION Chairman Pawlenty opened the public hearing regarding a rezoning of 3.05 Agricultural acres and 1.73 Townhouse Residential/Planned Development acres to a Single Family district and a preliminary plat consisting of eight single family lots located west of Cutter's Lane in the northeast quarter of Section 21. City Planner Jim Sturm summarized the applications and presented the existing conditions and site plan to the Commission. James Horne (developer) informed the Commission that the 50 -foot setback requirement along the interstate would cause a hardship. Mr. Sturm stated that a variance would be needed. Mr. Horne explained that the slope is steep which would cause a problem. Mr. Sturm advised that the'matter could be handled at the Council level. Commissionmember Trygg questioned the future roaoway route. Mr. Sturm outlined the route. Commissionmember Voracek asked if there was no intent to bring the Kingswood Road to Rocky Lane. Mr. Sturm responded he was correct. Mr. Voracek asked if the clarification of the site grading was completed. Assistant City Engineer Mike Foertsch explained it had been handled through the grading permit for the previous addition. Mr. Horne clarified the history of the grading compromise. Trygg moved, Voracek seconded, the motion to close the public hearing ano approve a rezoning of 3.05 Agricultural acres and 1.73 Townhouse Resiaential/Planned Development acres to a Single Family Agenda Information Memo June 6, 1989 City Council Meeting REZONING AND PRELIMINARY PLAWSTONEBRIDGE 2ND ADDITION H. Rezoning, Stonebridge 2nd Addition/United Mortgage Corporation of 67.7 PD, AG Acres to a PD, R-1 District and a Preliminary Plat Consisting of 121 Single Family Lots --A public hearing was held by the Advisory Planning Commission at the April 25, 1989 meeting to consider a rezoning of 67.7 acres of PD, AG acres to a PD, R-1 district and a preliminary plat entitled Stonebridge 2nd Addition consisting of 121 single family lots. Both the rezoning and preliminary plat were recommended for approval by the APC. This item was continued from the May 15, 1989 City Council agenda to the June 6 meeting at the request of Pioneer Engineering representing United Mortgage Corporation for the Hills of Stonebridge project. Since the request for a continuance relates to an item to be resolved by the Advisory Parks and Recreation Commission and their meeting is scheduled for Thursday, June 1, the findings regarding any action by the APRC will be forwarded with the Administrative Agenda on Monday. For a copy o€ Mr. Tower's letter requesting the continuance, refer to page For a copy of the staff report, refer to pages hu -2 --through For a copy of the APC minutes on this item, refer to pages 1�3 through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the rezoning, of 67.7 agricultural PD to an R-1, PD and a preliminary plat entitled Hills of Stonebridge 2nd Addition. `( o ** *fit * PIONEER Civil Engineers • Land Planners • -d -ynig :;5::=,: s;Rec:. engineering May 11, 1989 t'. k. �.;';I�':`. y Mr. Jim Sturm City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55121 RE: Hills of Stonebridge Plat II P.E. Job # 89024,.4 Dear Mr. Sturm: We respectfully request that the Hills of Stonebridge Plat II be removed from the City Council agenda for May 15, 1989, and placed on the June 6, 1989 agenda. We request this meeting adjustment because of park board has recommended that the lot lines use up the proposed park property. This affo redesign this block and possibly picking up a need the three park accesses presently in the of the connector street 'between street A and not been resolved. two (2) reasons. (1) The in block A be extended to :ds us the opportunity to lot because we no longer design. (2) The question Zrthview Park Road has We hope to have both of these problems resolved by June 6, 1989, and will make the plat as correct as possible for the councils decision making process. 'Sincerely, PIONEER ENGINEERING _, IP.A. /Wa;2VeR. Tauer WRT:b1h 2422 Enterprise Drive Mendota He'hts, Minnesota 55120 • (612) 681-1914 UP� SUBJECT: REZONING, PRELIMINARY PLAT (HILLS OF STONEBRIDGE 2ND)' APPLICANT: UNITED MORTGAGE CORPORATION LOCATION: SW 1/4 OF SECTION 24 EXISTING ZONING: AG (AGRICULTURAL) WITHIN THE HILLS OF STONEBRIDGE PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: APRIL 25, 1989 DATE OF REPORT: APRIL 20, 1989 COMPILED BY: APPLICATIONS COMMUNITY DEVELOPMENT Separate applications have been .submitted requesting the Rezoning. of 67.7 agriculturally -zoned acres within the Hills of Stonebridge Planned Development to an R-1 (Single Family) district, and a Preliminary Plat for the Hills of Stonebridge 2nd Addition consisting of 121 lots located south of Northview Park Road and west of Dodd Road. The original rezoning application for the Hills of Stonebridge Addition only included the area on the north side of the extension of Northview Park Road, while the Hills of Stonebridge Planned Development Agreement encompassed the entire 182 -acre site. The Hills of Stonebridge PD was approved in September 1987 for a five-year period and this proposal is in comformance with that agreement. EXISTING CONDITIONS The Comprehensive Guide Plan designates this area D -II (0 - 6 units per acre). The site itself consists of beautiful rolling terrain with scattered hardwood trees and pines well-suited for single- family development. A large ponding area containing approximately five acres will be used for passive recreation purposes. There is a single-family homesite near the northeastern portion of this site that was previously platted as a lot in the first addition. This lot is also being subdivided and included with this addition, having access on Street H. SITE PLAN Access to the site will be from Dodd Road in two locations and a connection from Stafford Place to the west. A stub street connection has been provided to the agriculturally -zoned and unplatted land to the south that abuts Diffley Road. The City promotes the interconnection of neighborhoods for fire and police protection as well as pedestrian convenience, especially between park areas. Staff recommends a roadway Park Road', along with a pedestrian link, can be accomplished with very minor configurations at the northeast portion o this subdivision is well done and meets a The lots vary is size from 12,070 squar feet, with an average of 15,624 square density is 2.7 units per acre and the net connection for these changes f the site. 11 R--1 Code e feet to feet. The density is acre. (ce3 to Northview reasons. This to lot line As proposed, requirements. 63,555 square overall gross 1.8 units per GRADING/DRAINAGE/EROSION CONTROL: The preliminary grading plan submitted as a part of this application proposes cut and fill areas ranging from 21' +/- to approximately 10'' +/- respectively. A retaining wall is proposed in the southeast corner of the proposed development. It is required that detailed plans be submitted for staff's review and approval. All proposed grading is confined within the boundaries of the proposed development. All slope areas will have to meet the City's 3:1 slope requirements. All site generated storm water runoff either surface drains or is conveyed by pipe to Pond JP -53 or Pond JP -22. Both of these ponds are designated ponding areas in the City of Eagan's Comprehensive Storm Sewer Plan. It is proposed that an outlet be stubbed to the south property line which in the future will control the elevation of Pond JP -27. Pond JP -27 is also a designated pond in the City of Eagan's Comprehensive Storm Sewer Plan. A preliminary erosion and sediment control plan was submitted as a part of this application. WATER RESOURCES,: The main water resource concerns for this site is the impact of the development on the down stream water quality, particularly Fish Lake. The impact of the site development was estimated using a model developed by William Walker, Jr. The model indicates that development will increase phosphorus runoff from the site by 45 lbs. per year, from 34 lbs. per year to 79 lbs. per year. According to the proposed grading plan, approximately 24.4 acres of this site will be discharged into Pond JP -22 and the remaining 43.3 acres will be discharged into Pond JP -53.. The Walker model indicates that 2.8 acre feet of wet pond volume will need to be constructed in Pond JP -53 and a wet pond volume of JP - 22 will need to be increased by 1.8 acre feet in order to maintain existing phosphorus runoff from this site. If these wet pond volumes are constructed, the model indicates that the phosphorus concentration in Fish Lake will not increase. UTILITIES: Sanitary sewer service of sufficient depth and capacity is available at the south property line of Northview Park Road located at the north edge of the proposed development. The development is proposing to utilize this connection and serve the entire site by gravity flow with the exception of approximately fifteen lots that are located at the easterly edge of the proposed development. This sanitary sewer would flow by gravity in an easterly direction across Dodd Road then southeasterly to the sanitary sewer lift station located in the Country Hollow Addition. Sanitary sewer stubs are proposed to serve the property lying south of this proposed development. Water main service of sufficient pressure and capacity is readily available at the south property line of Northview Park Road. An existing 6" stub is also located in States Avenue in the westerly adjacent Stafford Place (c V- development. In Dodd Road the existing 12" water main is approximately 500' northeast from the proposed connection. This development will be required to construct this portion of water main to provide a looped system. The development will be required to provide water main service to the property lying south of this proposed development for future service. Houses constructed below elevation 875 will be required to install individual pressure reducing valves. STREETS/ACCESS/CIRCULATION: Public street access to this site is readily available from States Avenue on the west side and also two separate locations from Dodd Road on the east side. It is recommended that a new street entrance be constructed approximately 145' east of the existing entrance for access onto Northview Park Road. A proposed stub street to the south may or may not provide access to Diffley Road. County access requirements and future development of this property would be the deciding factor. EASEMENTS/RIGHT-OF-WAY/PERMITS: The development will be required to provide appropriate street right-of-way and utility easements for those public utilities constructed outside of public right-of- way. The development will be required to provide the appropriate ponding easements for Ponds JP -53 and JP -22 to incorporate the required high water level and storage volume requirements in accordance with the City of Eagan's Comprehensive Storm Sewer Plah. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. FINANCIAL OBLIGATIONS: Based upon a study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility "system based on the submitted plans. PROD # DESCRIPTION RATE QUANTITY AMOUNT Streets $20.00/FF 92.1.16FF $18,423.00 TOTAL $18,423.00 HILLS OF STONEBRIDGE 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, Bl, B2, B3, B4, Cl, C2, C3, C5, D1, E3, Fly and G1. 2. There will be no driveway access onto Dodd Road or Northview Park Road. 3. The development will be required to submit a retaining wall design for staff review and approval prior to final plat approval. 4. The development will be required to designate and provide emergency overland drainage routes from proposed street low points and ponding areas. 5.The development will be required to provide a storm sewer outlet to the southerly boundary of the pleat in a location which can be utilized as the outlet to Pond JP -27. 6. The development will be required to provide 2.8 acre feet of wet pond volume in Pond JP -53 and an increase of 1.8 acre feet of wet pond volume in Pond JP -22. 7. Staff recommends that a new street entrance to Northview Park Road be constructed approximately 145' east of the existing entrance constructed as a part of the Northview Park Road improvements- l�� STANDARD CONDITIONS OF PLAT APPROVAL A. Assessmen 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Riahts-of-Wa 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee its proportionate share of the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and - storage capacity of all required public utilities and -streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way 1 and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not released until one year after the date of installation. 1 �' STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 5. All internal public and private streets shall be constructed within the required r'ight-of-way in accordance with City design standards. D. Public Improvements 1. I -f any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. R. Parks Dedication 1'. This development shall fulfull its parks dedication requ-irements as recommended by the, Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. A1.1 standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25; 1987 September 15, 1987 Revised: LTS#2 STANDARD � �� STONEBRIDGE 2ND ADDITION LOCATION ZONING GUIDE PLAN Leal De•mlptbtt MIL .,.�1`, ``� •IDD[ // O I�� .. � ` N r l L a r or \ � t Imwbata W. of - , - 'i�( I, /l ,iii ; .�`fl •, / . �. i ., \ ncarrr•r ,•— 11 � .1 �. i-- •.mom l�tgn_ .r rrr. r�� a rL'� � / \ )�' ..I •, a �� t .'. • �. �- �� P-• I - _ _ _ • �_ 11111 '., •rrP -4- \\ 1 `� ,�"` - ��, .ly -w� � i - ti'... �)' lD` iC.- err- Lam• . 1 \ '• '' , _ 1 r� . o,O, \N'� :'i... t to ) .s •fir: i ' . II .f. I!� w �� - .' • DO 1�- . VtoI I'- - ] _. , f •r• ra• •s• rn• P.+ - fAMV� - , -�n,r• ran r. .ni � � t. ';1� 1 Ln•sear' United MortODtN .nl• et stan•erle[• Pwl r.a rr•D•D.•.• Plot �' 3 Legal o.••ttou•11 _ ►�a.•1. `�\ •{loll •Ifs[ ',� �f '_ `} \ / ,\ST SYt !•lost Q Pay ' •-'.L.. �; fel `� ' —� /�,�� � i��,.\. i No « ( x _ �� � 1 1rr 9'' �,. •I .1lI _ � / 'fsf•.. }'.`{ rrr .w :es i 71 �� 1 \• )ya_ :�. � . �� ��..._ _ .� ria _ _ 1 . , I +' 16.2. • .� ,"---t,` . � w. a r •°"'°• - � � � • , � / M � � _ •I. � r '� i ' -n tee, ism w, A r� - � ufn•d Mono•w «lll. el el.l....,e.. rl.l ,.. enll•I..n «I.1 Is— DODO ROAD =n�PROVE ME.NT U6 F. F. r . — Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES April 25, 1989 3. No outside displays or sales shall be permitted. 4. All signage shall be subject to the City's one-time sign fee, of $2.50 per square foot and no fabric -type signage shall be allowed on a permanent basis. 5. The pylon sign shall not exceed 27 feet in height, with a maximum signage area of 125 square feet per side. Berming shall be provided along Pilot Knob Road and Duckwood Drive and all landscaped areas shall be irrigated. 6. Flagpoles shall not exceed 27 feet in height., 7. All rooftop mechanical equipment shall not be visible from the public streets. 8. A 40 -foot path right-of-way is required for Duckwood Drive. The opening width and curb radius dimension shall be determined with the technical plat submission and approved by City staff. 9. The driveway location may be shifted east or west and resolved prior to final plat approval. ' Voracek, Miller, Merkley and Graves voted in favor; Pawlenty, Trygg, and Gorman voted against. Member Graves noted the Council should examine the brick versus stone issue. Miller moved, Graves seconded, the motion to approve a conditional use permit for a pylon sign located in the northwest corner of Pilot Knob Road and Duckwood Drive in the northeast quarter of Section 16, as requested by Phillips 66 Company. Voracek, Miller, Merkley and Graves voted in favor; Trygg, Gorman and Pawlenty voted against. Miller moved, Graves seconded, the motion to approve a conditional use permit for a motor fuel station with a car wash located in the northwest corner of Pilot Knob Road and Duckwood Drive in the northeast quarter of Section 16, as requested by Phillips 66 Company. Voracek, Miller, Merkley and Graves voted in favor; Trygg, Pawlenty and Gorman voted against. STONEBRIDGE 2ND ADDITION/UNITED MORTGAGE CORPORATION Chairman Pawlenty convened the next public hearing regarding a rezoning of 67.7 Planned Development, Agricultural acres to a Planned Development, Single Family district and a preliminary plat consisting of 121 single family lots located south,of Northview, Park Road and west of Dodd Road in the southwest quarter of Section 24. Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES April 25, 1989 City Planner Jim Sturm introduced the matter to the Commission and stated the plan was in conformance with City Code. Wayne Tower (Pioneer) informed the Commission the developer agreed with everything in the staff report but requested a change to proposed condition number 7. He recommended an addition to the condition as follows: 'If good engineering practices and safety standards can be adhered too. Chairman Pawlenty questioned if there would be grading for the lots on top of the slope. Mr. Tower responded no, because of the pond water elevations. Chairman Pawlenty had concerns regarding the installation of the road. Assistant City Engineer Mike Foertsch reported that staff was reviewing the high water elevation in the ponding area. Be stated staff requested a connection to Northview Park Road because it is a neighborhood collector road. Member Merkley questioned how the lowering of the pond would help. Mr. Foertsch responded that Northview Park Road was lower. Member Voracek had concerns regarding the Bueller site. Mr. Tower responded that the developer had drawn a preliminary plat for the Bueller site when it develops. Member Merkley had questions regarding the retaining wall. The developer stated it was on its property and he described the design. Member Merkley had questions regarding the location of the trees. Mr. Tower showed the layout and explained the grading used to save the trees. Member Merkley asked for the types of trees involved. Mr. Tower responded the trees were mainly ash and pines. Member Gorman asked for the builders' names. Mr. Tower responded the builders would be Centex and Rottlund. Chairman Pawlenty remarked that Stonebridge 1st Addition was well done. Trygg moved, Merkley seconded, the motion to close the public hearing and approve a rezoning of 67.7 Planned Development, Agricultural acres to a Planned Development, Single Family district located south of Northview Park Road and west of Dodd Road in the southwest quarter of Section 24 as requested by United Mortgage Corporation for the Stonebridge 2nd Addition. All voted in favor. Trygg moved, Merkley seconded, the motion to approve a preliminary plat for Stonebridge 2nd Addition consisting of 121 single family lots located south of Northview Park Road and west of Dodd Road in the southwest quarter of Section 24 as requested by United Mortgage Corporation, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987, shall be complied with: A1, B1, B2, B3, B41 Cl? C2, C3, C5, D1, E1, F1 and G1. Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENTJLICENSING'OF GOLF DRIVING RANGES I. City Code Amendment;to Chapter 6, Allowing for the Licensing of Golf Driving Ranges --As a condition of approval for the Tee Time Golf Driving Range, licensing was required. In order for the City Council to revoke or refuse the renewal of the golf driving range operation, it must reasonably determine that the area is no longer suitable or safe for such use. Therefore, the mechanism of licensing is the best regulation. The City Attorney's office has rep�red an ordinance, a copy is enclosed on pages I- through ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the City Code amendment to Chapter 6 allowing for the licensing of golf driving ranges. Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES April 25, 1989 2. There will be no driveway access onto Dodd Road or Northview Park Road. 3. The development will be required to submit a retaining wall design for staff review and approval prior to final plat approval. 4. The development will be required to designate and provide emergency overland drainage routes from proposed street low points and ponding areas. 5. The development will be required to provide a storm sewer outlet to the southerly boundary of the plat in a location which can be utilized as the outlet to Pond JP -27. 6. The development will be required to provide 2.8 acre feet of wet pond volume in Pond JP -53 and an increase of 1.8 acre feet of wet pond volume in Pond JP -22. 7. Staff recommends that a new street entrance to Northview Park Road be constructed approximately 14'5' east of the existing entrance constructed as a part of the Northview Park Road improvements, provided good engineering practices and safety standards can be adhered to. All voted in favor. CITY OF EAGAN BUDGET Community Development Director Dale Runkle informed the Commission that the budget process for the City was beginning and he welcomed the suggestions of the Advisory Planning Commission. ADJOURNMENT Miller moved, Gorman seconded, the motion to adjourn the meeting of the April 25, 1989, Advisory Planning Commission at 8:50 p.m. All voted in favor. Secretary,- Eagan Advisory Planning Commission ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 6 ENTITLED "OTHER BUSINESS REGULATION AND LICENCSING" BY ADDING SECTION 6.42 REGARDING GOLF DRIVING RANGE LICENSING; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 6.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 6 is hereby amended by adding Section 6.42 to read as follows: Sec. 6.42. Golf Driving Ranges. Subd. 1.Definition. "Golf Driving Range" means any place located outdoors and not part of a golf course used for the purpose of striking, hitting or driving golf balls. Subd. 2. License Required. It is unlawful for any person to operate a golf driving range without a license therefor from the City. Subd. 3. Restrictions and Regulations. a. All golf driving ranges shall be fifteen (15) acres or more in size. b. A building shall be provided sufficient in size to house all maintenance equipment and rental shop/cashier facilities. This building must meet all health, sanitary and building code requirements. C. Bathroom facilities with handicapped access must be provided. d. The golf driving range must provide adequate safeguards to protect adjoining property from errant golf balls. e. The Council may revoke or refuse to renew any golf driving range license if it reasonably determines that the area is no longer suitable or safe for such a use. f. No sound system shall be installed without prior City approval. l� 1 g. Hours of operation shall be limited to the hours between 7:00 a.m. and 11:00 p.m. h. Adequate lighting must be provided and approved by the City prior to the issuance of a license. i. All license holders must comply with all performance standards, as amended from time to time by the Council, within 45 days of the effective date for the standards. Subd. 4. zoning. No license shall be issued to a person for operation of a golf driving range in a zoning district other than Commercial or Industrial. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Def-initions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 6.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference a•s though repeated verbatim. Section 1. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST': By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Victor L. Ellison Its,: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENT/REDEFINITION OF STREET OR HIGHWAY J. City Code Amendment to Chapter 7, Regarding Redefinition of Street or Highway Quotes --The City Attorney's office has prepared an amendment to Chapter 7 which changes the definition of street or highway for the purposes of Chapter 8 only. The change proposed will enable the Police Department to issue citations for traffic violations occurring in parking lots and other private drives. The term "private road or driveway" means every way or place in private ownership and used for vehicular travel by the owner and those having express or implied permission from the owner but not by other persons. The definition does include parking lots. According to the City Attorney it should be noted that citations issued in parking lots or other private drives would have to be cited as ordinance violations as opposed to their state statute counterpart. For a copy of the ordinance amendment, refer to page _(2t. ACTION TO HE CONSIDERED ON THIS ITEM: To approve or deny the amendment to City Code Section 7.01 of Chapter 7 as presented. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 7 ENTITLED "STREETS AND SIDEWALKS GENERALLY" BY AMENDING SECTION 7.01 REGARDING DE'FINITION'S; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 7.99. The City Council sof the City of Ea.gan does ordain: Section 1. Chapter 7 of the Eagan City Code is hereby amended to read as follows: SEC. 7.01. Definitions'. Except as otherwise defined in the City Code, or where the context clearly indicates contrary intent, the words and terms defined in Minnesota Statutes, Chapter 169, shall be applicable to City Code, Chapters 7, 81 and 9. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 7.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Victor L. Ellison Its: Mayor Date Ordinance Published in the Legal Newspaper: an Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENT/CHAPTER 9 REGARDING PARKING OF COMMERCIAL VEHICLES R. City Code Amendment to Chapter 9, Regulating the Parking of Trucks, Trailers and Commercial Vehicles --Administration, Police and Community Development have all received numerous complaints about certain residents throughout the community who park trucks, trailers or commercial vehicles on public streets in R-1, single family districts. The proposed ordinance makes it unlawful to park any detached trailer on a public street for a continuous period of more ,than 24 hours or park any vehicle in excess of 9,000 pounds gross vehicle weight or commercial vehicle upon a residential street for a continuous period of more than twelve hours. This language still allows some minimum flexibility by residents who require a commercial vehicle for their livelihood or in the case of a detached trailer the unit could be stored on a residential premise for cleaning purposes or short term minimum use. Enclosed on page 4i✓is a copy of the enclosed ordinance. ACTION TO BE CONSIDERED ON THIS_ITEM: To approve or deny an amendment to Chapter 9, Section 9.10 that regulates the parking of trucks, trailers and commercial vehicles on public streets. `�1 No. 2ND SERIES AN ORDINANCE OF THE CITY OF EAG'AN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 9 ENTITLED "PARKING REGULATIONS" BY AMENDING SECTION 9.10 REGARDING TRUCK, TRAILER AND COMMERCIAL VEHSCLE PARRING; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER '1 AND SECTION 9.99.. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code, Section 9.10 is hereby re -titled to read: Section 2. Eagan City Code, Section 9.10 is hereby amended by the addition of Subd. 6 and 7 to read: Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Sect -ion 9.99, entitled "Violation a Misdemeanor or Petty Misdemeanor" are hereby adopted in their entirety by reference - as though repeated verbatim. Section 4. Effective Date_. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Its: Clerk Date Ordinance Adopted: By: Its: Mayor Date Ordinance Published in the Legal Newspaper,: Agenda Information Memo June 6, 1989 City Council Meeting CITY CODE AMENDMENWREGULATION OF DOGS AND CATS L. City Code Amendment to Chapter 10, Regarding Dog and Cat Regulation and Dog Licensing --At the request of the Police Department there are several amendments to Chapter 10 which govern cat and dog regulations and licensing. Changes occur in subdivision 10 regarding disturbing the peace or whereby if a dog or cat is disturbing the peace for two or more hours, the Police Department can remove the animal and place it in a pound at the owners expense. In subdivision 13 additional language was added regarding the number of dogs or cats one residence or owner can keep without a kennel permit. As a part of subdivision 14 under rabies control there is additional language added for both inoculation and animal bites. For addti nal inform on this proposed ordinance, refer to r pages though ACTION TO HE CONSIDERED. ON THIS ITEM: To, approve or deny an _ amendment to Chapter 10 regarding dog and cat regulation and dog licensing. 1 %�5 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 1,0 ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES' BY AMENDING SECTION 10.11 REGARDING DOG AND CAT REGULATION AND DOG LICENSING AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Section 10.11, Subd. 10 is hereby amended to read: Subd. 10. Disturbing the Peace. It is unlawful for any person, as owner or possessor of a dog or cat, to suffer or permit such dog or cat to disturb the peace and quiet of the neighborhood by barking, howling, whining, or making any other loud or unusual noise. If a dog or cat is disturbing the peace -two for +iy4e+ or more hours, an animal control officer.: police officer or community service officer may remove the animal and place it in the City pound at the owner's expense. Section 2. Eagan City Code Section 10.11, Subd, 13 is hereby amended to read: Subd. 13. Other Unlawful Acts. It is unlawful for the owner of any dog or cat to (1) fail to have the license tag issued by the City firmly attached to a collar worn at all times by the licensed animal, or (2) own or keep a dog or cat which is dangerous (any .such animal which has caused injury to persons or property shall be deemed "dangerous"), or (3) interfere with any police officer, or other City employee, in the performance of his duty to enforce this Section, or (4) fail to keep his dog from barking, howling or whining,, or his cat from emitting loud or unusual noise, or (5) fail to prevent his dog or cat from defecating in or upon public property or the premises of another, or (6) permit solid waste of a dog or cat to accumulate on his premises for more than twenty-four hours. (7) Keep or own four or more "clogs 'or cats, or combination over six months of'age. " without "a'kennel Permit. Section 3. Eagan City Code Section 10.11 is hereby amended by adding a new subdivision to read: �%A Section -4. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 5. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF'EAGAN City Council By: E. J. VanOverbeke Its: .Clerk Date Ordinance Adopted: By: Victor L. Ellison Its: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo June 6, 1989 City Council Meeting STOP SIGN PETITION A. Stop Sign Petition, Pin Oak Drive --On February 1st of this year, the staff received a Petition from 9 property owners requesting the installation of a stop sign on Pin Oak Drive at the intersection with Oak Way in the Vienna Woods Addition. This Petition and map referencing the location of the Petitioners to the referenced intersection is enclosed on Pages through _�o. In response to this Petition, the letter enclosed on Page �OU was sent to the initiator of the Petition informing them of past Council action regarding a similar request and additional studies to be performed by City staff. Enclosed on Page �Yis a copy of the letter sent to the original Petitioner in 1987 explaining staff's position regarding that initial stop sign request. Enclosed on Pages R through -M is a copy of an accident analysis and a speed survey performed by the Police Department pertaining to this intersection. A site clearance survey indicates good visibility in all directions from this intersection. The traffic count analysis (included on Petitioner's location map) indicates an approximate equal amount of traffic entering all 3 legs of this intersection. After evaluating all information resulting from this study, no warrants justify the installation of a stop sign at this location. The closest warrant relates to the approximate equal amount of volume entering all 3 legs. However, over a 48 hour period, this is a relatively small amount of traffic not requiring intersection control. This information is being presented to the City Council for their evaluation and final determination. The Petitioner has been informed that this will be discussed at the Council meeting on June 6th. ACTION TO HE CONSIDERED ON THIS ITEM: To approve/deny the installation of a stop sign on Pin Oak Drive at its intersection with Oak Way. January 28, 1989 City Council Members City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Council Members: As residents of Eagan, we have become concerned about the safety hazards that exist in our residential area because of the lack of adequate stop signs on Pin Oak Drive. The absence of these traffic controls have caused multiple near -accidents involving pedestrians, most of whom are children, and two -car collisions that would have been avoided if these traffic controls were in effect. The area of which we speak is Vienna Woods, located South of Cliff and Rahn. As you are aware, this is a newly developed residential area consisting of single family dwellings. This area is totally surrounded by interstate systems and intense commercial development (Target, Cub). The access to Vienna Woods is limited to one route: Pin Oak Drive. The intersection of Pin Oak Drive and Oak Way receives a vast majority of traffic entering and exiting Vienna Woods due to residents attempting to avoid the congestion of Cliff and Rahn Roads (.Target/Cub, etc.). Pin Oak Drive is four blocks long presently posted with 30 m.p.h. speed limits. This street is also heavily populated with many school -aged and pre -school -aged children. There are presently no sidewalks, forcing the children to use the street for access to play areas, etc. It is becoming an increasing concern of residents living on Pin Oak Drive that traffic does not stay within the boundaries of the posted 30 mph speed limit and on average approach 40-45 mph. Vv1 City Council Members January 28, 1989 Page Two We have personally witnessed severe car collisions requiring the passengers to be hospitalized. We have also witnessed near car/pedestrial collisions on several occasions. All of this occurs within 600 feet of the intersection of Pin Oak Drive and Oak Way. We strongly believe that a three-way stop sign will help slow down traffic and avoid any further collisions and possible pedestrian fatalities. We have enclosed a Petition that has been signed by the majority of residents living within the allotted distance of the intersection of Pin Oak Drive and Oak Way. Everyone with whom we have spoken to have agreed that traffic must slow down on Pin Oak Drive and the only feasible solution is to place a three-way stop sign at this intersection. Please advise us as to what actions you, as council members, intend to make regarding this Petition. If you feel we cannot be assisted at this level, please let us know What actions we need to take to see to it that our neighborhood becomes a safe one. Yours very truly, Steve and Marilyn Hargens PETITION FOR CITY USE ONLY RECEIVE Date Received C Fig To Council �t ---�•J Approved 'VA STOP SIGN I/We, a undersigned hereby petition the City Council of the City of Eagan to install stop signs on PIN OAK DRWE at the intersection with OAK WAY I/We, request this installation for the following reasons: 1. LA&G-6 tNwi%E&L OF C1lu.D1ZGN / No SIObWA6VQr Fog tN6IK VSE 2. A&<oV_kTY of TRAFFIC ON PIN OAIG Ccw Yes%aev ki*A 6QEA•TLY, ftLEEDS SPEED WAIT (30 MPI+I NW AND D9 ITSEI-F IS T°o Pgsr Fop- RESIOENTIAI. SrVE6T %M'M CKIt.QR6N•� 3• )AAVF+ AUWAOY 6KPb—R16N(-ED 4Q,/Vr,0&s11ClAN N6Af-- COCIISIDNS, 4. I/We request that the City Council take this petitionrequest under consideration at its earliest opportunity and that we be informed as to when it is scheduled so that we may appear in person if we so choose. NAME Mease print and initial) 1.TE gry _HA.Q6.61�1 E 2. 4. Ter[t�,l s p4 I)M04C O&A re"VP 5. Grti's fe MAt1cyA/ SEGCAO..) ADDRESS 21?,Ik 1OW4 aAK 09-wg 7/L / 8,7 Ai 5'701 Oy k y H7/7 6 ct k GIJA x/03 PiN oa/?Ivr ,-PR(DPGQT y OWr,)EPS Dp. — g54– 4s HP-. Dp. - 1?.Ic - 48 HR. wAx/ - '138-L41? WE. CCIIAAj-1 EA, -'T Or— FJZSEGT�OtJ -F V?j C)Pk TRPI=FSG COu,rn--p ZL uje-ZTr OP Ok) PIAJ e5oork -cr'Ly Bak ,-PR(DPGQT y OWr,)EPS Dp. — g54– 4s HP-. Dp. - 1?.Ic - 48 HR. wAx/ - '138-L41? WE. CCIIAAj-1 of 31530 PILOT KNOB ROAD. P.O. BOX 21199 EAGAN. MINNESOTA M121 PHONE: (612) 454-8100 February 9, 1989 STEVE 8 MARILYN HARGENS 2129 PIN OAR DRIVE EAGAN MN 55122 Re: Petition For Stop Sign - Pin Oak Drive @ Oak Way Dear Mr. & Mrs. Hargens: VIC EUISON M1 THOMAS EGAN DAVID.K GUSTAFSON PAMELA MCCREA THEODORE WACHTER Court MmTOne THOMAS HEDGES CIN AtrNnho EUGENE VAN OVERBEKE CUy Cb Your letter and petition to the City Council has been forwarded to my attention for review and appropriate action. On December 16, 1987, the City Council formally considered a similar petition for a stop sign at this intersection. After reviewing the petition and related information, the request foi- the installation of these stop signs was subseqently denied. However, because of your most recent petition, the City will again reevaluate this intersection for reconsideration by the City Council. The Engineering Division will perform traffic counts to measure the traffic volumes through this intersection. They will also evaluate appropriate site distances to ensure proper visibility. The Police Department will research the accident history in this vicinity and will also perform speed surveys along Pin Oak' Drive. Once this research and analysis has been completed (30 - 60 days), a formal report will be prepared and presented to the City Council along with your petition for formal consideration and action. You will be provided a copy of this report along with the date that the Council will be formally considering your petition so that you may appear and further present any concerns you may have. Because you were the initiator of the petition, we will assume you will keep any other interested parties informed of this process. We understand the concerns that you have expressed and want to ensure you that we will be giving your request serious consideration. Sincerely -/ '.40 (pomas A. Colbert, P.E. Director of Public Works TAC/jj cc: Mayor 8 City Council Thomas L. Hedges, City Administrator Mike Foertsch, Assistant City Engineer Pat Geagan, Chief of Police THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY N 3830 PILOT KNOB ROAD. P.O. BOX 21199 BEA BLOMQUIST EAGAN. MINNESOTA 55121 PHONE: (612) 454-8100 THOMAS EGAN JAMES A SMITH December 16, 1987 MC ELLISON THEODORE WACHTER CW.it MMMI5 THOMAS HEDGES 01, n ....01V MRS PENNIE DAMLO EUGENE VAN OVERBEKE Cry CI A 2090 PIN OAK DRIVE EAGAN MN 55123 Re: Stop Sign Request - Pin Oak Drive at Oak Way 6 Kings Road Dear Mrs. Damlo: Earlier this year, you had telephoned the Engineering Division requesting the installation of stop signs on Pin Oak Drive at its intersections with Oak Way and Kings Road due to an increase in construction in that area, speed, etc. After investigation of this intersection in relationship to your request, I regret to inform you that we cannot justify the installation of stop signs at this intersection. In order to maintain proper traffic control throughout the. community, the City has adopted the "Manual on Uniform Traffic Control Devices" which establish certain criteria for the installation of regulatory traffic control signs such as stop signs. If these type of signs are installed without properly meeting the warrants, the City assumes a certain liability associated with potential accidents. i Based on the configuration of this intersection, the site distances and traffic volumes for all three legs do not meet any of the warrants necessary to justify the installation of a stop sign. I am sorry that we are not able to comply with your request and hope that you can understand the necessity for maintaining uniformity in the installation of these regulatory type signs throughout our community. Sincerely, Thomas A. Colbert, P.E. Director of Public Works TAC/jj THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY police department PAIR" J. GEAGAN CN81 of Pd KENNETH D. ASd.NW N a�ellue CUplo 3930 Pilot Knob Rood VIC ELLISON EaOon, Mlnrwmto 55122 Phone: (612) 454-3900 THOMAS EGAN DAVID K. GUSTAFSON PAMELA MCCREA THEODORE WACHTER Cama Memo" THOMAS HEDGES CINA hiehda EUGENE VAN OVERBEKE CIry Clete February 6, 1989 TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: PAT GEAGAN, CHIEF OF POLICE SUBJECT': ACCIDENTS AT PIN OAK DRIVE AND OAK WAY Eagan Police Department records indicate we have had two accidents at or near the intersection of Pin Oak Drive and Oak Way. The first accident was a motor vehicle striking a parked vehicle in 1989.,It does not appear that this accident was intersection related. The second accident occurred January 17, 1989, at Pin Oak Drive and Oak Way. This accident was the result of a vehicle making a left turn to go westbound on Pin Oak when it was struck by a vehicle traveling eastbound traveling straight ahead. This accident resulted in a personal injury and one person was transported to the hospital. If you require any other information from us for this particular area, please advise me. S Patrick J.(,Geagan� Chief of Police PJG:lb THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirm��ction Employer 3890 Not Knob Rood Eogan, Minnesota 55122 Phone: (612) 454-3900 March 29, 1989 TO: TOM COLBERT, PUBLIC WORKS DIRECTOR FROM: PAT GEAGAN, CHIEF OF POLICE SUBJECT: STOP SIGN PETITION. PIN OAK DRIVE police department PATRICK J. GEAGAN 01W of Po aftm � N VIC ELLISON My THOMAS ELAN DAVID IC GUSTAFSON PAMELA MCCRFA THEODORE WACHTER Co'a Mempen THOMAS HEDGES City A&iE RIGENE VAN OVERSEKE CIN Ckh Attached you will find the speed surveys that have been conducted on Pin Oak Drive and Oak Way. The average speeds are 27 MPH through 33 MPH. Out of the approximately 115 cars that were clocked during this speed survey, two were 4,0 MPH or over. One of those was clocked at 40 MPH and the other 43 MPH. We have had two accidents in that area, one of which appears to be intersection related. .�w Patrick J. Geagan Chief of Police PJG:lb Attachment CC: Ken Aszmann, Operations Captain THE LONE; OAK TREE ..THE SYMBOL OF STRENGTH AND GROWTH IN OUR OOMMUNITY Equal Opportunity/Affirm\ativve etion Employer , ft 51 bewrd 3O %%Jf/ ZP10c �01 / LOCATION & J A ) START (/ v DIRECTION` Ek e�D ATE'Z� CLEARED HIGH LOW AVERAGE I,111KiaL - janI f E�GVCI�' EAGANP.D. SPEED SURVE ,��V-r1KIrl 10,37 LOC ATIO �ivCi!/,- A y START /moo y� DIRECTION /�jirOAK DATE 3' 0 iG 33 CLEARED 1S/0/1i�S HIGH 3S LOW 2-'5' AVERAGE .20 (p PP,ex4o15,rlor-cNpx- pN �iiv O 9K �Fvc.++6 fir, -J /� ro !✓icnc3 Yli Gn' ,01,ee4. i=��, ,,,iters /7+ra rlp <aa'O [3![ow j`�iO [��s-T• \ \<' / y l�lH �C [!S Tu�itlO )PI I 3P E 3; E x w Zst e% " X% l 3/ CLEARED HIGH LOW AVERAGE I,111KiaL - janI f E�GVCI�' EAGANP.D. SPEED SURVE ,��V-r1KIrl 10,37 LOC ATIO �ivCi!/,- A y START /moo y� DIRECTION /�jirOAK DATE 3' 0 iG 33 CLEARED 1S/0/1i�S HIGH 3S LOW 2-'5' AVERAGE .20 (p PP,ex4o15,rlor-cNpx- pN �iiv O 9K �Fvc.++6 fir, -J /� ro !✓icnc3 Yli Gn' ,01,ee4. i=��, ,,,iters /7+ra rlp <aa'O [3![ow j`�iO [��s-T• \ \<' / y l�lH �C [!S Tu�itlO TiPAFi,c :�C'VvlurL la�l�T �iN a.oK LOCATION AyG GAo" uvY START /Gys DIRECTION DATE CLEARED HIGH 3G LOW oZs SAGAN P.D. SPEED SURVE AVERAGE 3o LOCATION `v (,� -c START D %s s' DIRECTION %L! h DATE 3 ' 3c• CLEARED Or35__ HIGH 3 \ `Q LOW -2-1 AVERAGE (� . . LOCATIONSTART ('_DIRECTION W I P DATE 3 Q Zl� 110 CLEARED- HIGH LOW ZZ AVERAGE luefjklwgme • TiPAF/i c T�'A�lciiv6 LOCATION ,�y .C,��>� lP�-µ, Tp,RT �Asr/NOarcY / q5 /sem DIRECTION DATE 3 -7 -,FF 3,7 3: a 33 a2 X02 -2 �? .2s- 2s1-20 1 -20 ; CLEARED IrQQ HIGH y3 LOW�AVERAGE 3-3 `oq LOCATION{- t1AKU,/FiXl START_j,�O DIRECTION DATE �{ 3Z- 3 3/ 3c 7/ a' I is 3z 3/ 1-7 3 I CLEARED 'IS3S lEIGH 2A LOW AVERAGE — %AGAN P.D. SPEED SURVE LOCATZON1 START OF iar DIRECTION�/,/6 DATE — e7- Y? CLEARED. lot maGH 3 LOW AVERAGE 0� zz 3/ 3c 7/ a' z is 3/ 1-7 3 I CLEARED. lot maGH 3 LOW AVERAGE 0�