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04/17/1989 - City Council Specialm SPECIAL CITY COUNCIL MEETING MONDAY, APRIL 17, 1989, 7:00 P.M. EAGAN MUNICIPAL CENTER BUILDING I. ROLL CALL II. SPACE NEEDS ANALYSIS REPORT/MAINTENANCE FACILITY 8 GROUNDS III. OPT-OUT/MTC BUS SERVICE REPORT IV. OTHER BUSINESS V. ADJOURNMENT IJ MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 12, 1989 SUBJECT: SPECIAL CITY COUNCIL MEETING FOR 4-17-89 There are two (2) main topics for City Council consideration. They include 1) the final results of the Space Needs Analysis for the maintenance facility and grounds as performed by BRW. The second item is a presentation and consideration of the OPT -OUT study that was performed by Strgar-Roscoe-Fausch Consulting Engineers. SPACE NEEDS ANALYSIS/MAINTENANCE FACILITY & GROUNDS REPORT The 1989 budget included a Space Needs Analysis for the purpose of analyzing the City's long term needs for office space, vehicular storage, cold storage, parking and other considerations. The firm of BRW was selected to perform the needs analysis. The study takes into consideration the amount of land that will be needed for present and future maintenance facilities and other cold s rage operations. E closed for City Council review on pages through is a copy of the executive summary. Also enclosed for your review is a copy of the complete study. The purpose of the presentation on Monday is to advise the City Council with the staff and consultants conclusions regarding future space needs. The need for expanded facilities was identified by the City Council and staff as one of the top six (6) goals during our strategic planning effort. By forecasting needs to the year 2010, the City Administrator's office can conclude the findings into the capital improvement budgeting process. ACTION TO BE CONSIDERED ON THIS ISSUE: To consider acceptance of the Maintenance Space Needs Analysis Report and authorize a feasibility report for the first phase of expansion. OPT-OUT/MTC BUS SERVICE REPORT As a part of the legislative session during 1981, OPT -OUT legislation was approved giving certain cities, mainly third tier suburbs, the choice to opt out of the MTC Bus Service if they so desired. There was a requirement that a City Council adopt a resolution of intent to opt out by a certain date, which would allow that city to study its options, but in any event, must make a decision by July 1, 1989 as to whether they will proceed with formalizing an MTC bus opt -out. The Cities of Prior Lake, Savage, Burnsville, Rosemount, Apple Valley and Eagan all passed resolutions to preserve their option to opt out if the results determined that the City of Eagan could provide as good, or better, bus service opportunities independent of the MTC bus system mandate. During 1988 the:six (6) Cities under a Joint Powers Agreement were sanctioned by the respective City Councils to hire a consulting firm to evaluate the Cities' alternatives to the opt out choice. The RTB agreed to fund the study and the firm of Strgar-Roscoe- Fausch was retained by the six (b) Cities to perform the study. Their conclusions were presented to the City Administrators/Managers for the six (6) communities approximately two (2) weeks ago. It was determined at that meeting that the consultants would make•a presentation to each City Council during the month of April. It is expected that a joint meeting of all six (6) Cities may be scheduled in early to mid May. Included for your review is a copy of the executive summ as prepared b the consultants. Also enclosed on pages through is a copy of a memo from Kristy Marnin redard'ing the study. While reviewing the executive summary, it is important to be aware of the difference.in property tax between the cost for MTC service and the same service if we elect to contract with MTC or some other provider is not refundable as a tax credit to the City. However, that amount can be used to subsidize additional bus service if the City of Eagan or other communities so desire. There is no action required on this item at this will be scheduled as a formal City Council agenda month of May. City Administrator 5 time. This item item during the IRECUTIVESUMMARY ; 11 2 INTRODUCTION The report which follows includes the following sections: o Design Issues: Overall issues and objectives o Space Regwirements Listing: Detailed listing of the name, size and number of all current and projected space requirements o Space Projection Assumptions: Assumptions and analysis which explain the pro- jected space requirements o Detailed Space Requirements: .Specific needs, concerns, or proximity rela- tionships within each fiunctional area o Site Master Plan: Short and long-range site development recommendations and cost projections or all maintenance operations. o Office Addition: Recommended conceptual floor plans for the office addition to meet current and future space requirements to the Year 2000. SPACE REQUIREMENTS SUMMARY The table and comments which follow summarize the overall current and projected space requirements: BUILDING TYPE CURRENT SQUARE FEET PROJECTED SQUARE FEET 1990 1995 2000 Office Type Space 11,068 13,610 14,825 15,550 Long Span -High Bay 34,614 36,092 .- 45,300 52,930 Space Cold Storage 4,800 7,387 14,839 22,453 Salt Storage 2,304 2,304 4,608 6,912 Outside Storage 48,950 80,275 91,615 108,,115 1 o The need for additional office space in the immediate future is greater than implied by the number above. The low ceiling storage area on the second floor in the southwest corner is now being used as sub -standard office space. Also, it is currently underutilized because it is suitable only for staging areas, summer employee lockers and storage. Therefore, the immediate need is greater than 2,500 gross square feet as indicated above. The demand for office space by the Year 2000 is 15,550 gross square feet, an increase of about 4,500 gross square feet. This additional area should be designed and built in one phase because it is a relatively small increment of space. o The greatest current office need is more space for administration/conference space, followed by offices and storage space for the three departments (Streets and Equipment, Utilities, and Parks Maintenance/Forestry). The lunchroom/ training room and locker facilities are adequate to the Year 2000. o Long span high -bay areas include heated vehicle storage, vehicle maintenance bays, and several fabrication functions. The fabrication functions do not require high -bay space, but are most appropriately located there to provide flexibility for future growth (unimpeded by walls) and flexibility for seasonal changes in space needs between the functions located in the high -bay space. o Long span high -bay space needs are projected to grow by more than 100 percent by the Year 2000. This growth is primarily in vehicle storage and will likely be steady in response to overall growth in the City of Eagan. Because this growth results in such a large increase in the need for heated storage, we have assumed in this study that one-fourth of all vehicles and equipment assigned to heated storage can be housed in cold or minimally heated storage. This assumption redu- ces the amount of heated vehicle storage by about 15,000 square feet by the Year 2000. Although the space is adequate today, new space will be required by 1990 or 1991. Additions to the long span high -bay areas can be designed and constructed in one or two increments between 1990 and 2000. o The 15,000 square feet of vehicle storage by the Year 2000 has been added to cold storage space needs. Other cold storage space needs are projected to grow more slowly than heated vehicle storage, but the current space is already inadequate. The current cold storage facility will almost certainly need to be relocated in the future for better utilization of the site. o Salt storage is projected to triple in space needs by the Year 2000. The argu- ments supporting the need for enclosed salt storage are included in the space projection assumptions section. 2 M Outside storage is currently and is projected to remain the largest space com- ponent on the public works site. Outside storage is the single most important component affecting when site capacity will be reached. SITE MASTER PLAN The recommended ultimate development of the site is shown on the site masterplan. The plan indicates the location of all.existing and future buildings, outside storage, roadways, parking, and visual screening. Based on the projected growth, site capacity will be reached between 1995 and 2d00. The plan shows how an additional 2.41 -acre parcel of land to the west of the site could be utilized to meet the needs of the maintenance operations well beyond the Year 2000. The approximate total costs for future development on the site as shown on the master plan are summarized below. SQUARE APPROXIMATE APPROXIMATE FUNCTION/BUILDING FEET UNIT COST TOTAL COST Office Addition/Remodeling 5,994 $55.87/square foot $334,900 Vehicle Maintenance 1,632 $35/square foot $ 57,100 Vehicle Storage/Fabrication 17,372 $35/square foot $608,000 Cold Storage 22,400 $27.50/square foot $616,000 Salt Storage 4,608 $30/square foot $138,000 Landscaping -- -- $ 20,000 Fencing, Regrading, Bins, -- -- $100,000 Roadways, Miscellaneous Land Acquisition (contiguous) 108,000 $22,000/acre $ 55,000 Total OFFICE ADDITION $1,929,000 The first priority for site development is the addition of office space. The concep- tual design expression, footprint, and floor plan layout for the office addition is illustrated in this section of the study. A one-story addition, is recommended because it will be less expensive (no elevator or additional fire stairways) and because it allows a much more functional and convenient layout of spaces than the other alter- natives which were explored. The one-story alternative totals 3,939 square feet, which is about 550 square feet less than the space program because of these efficien- cies. I DESIGN ISSUES 1. Visual Screening It is important that exterior storage be screened from adjacent residential areas and Yankee Doodle Road. 2. Site Development Existing utilities and topographic variation will impact the ultimate intensity of development on the site, without extensive site costs. Topographic variation may also be viewed as an opportunity to provide visual screening. 3. Site Campus The maintenance facilities site ,must be planned in total as a "campus" of buildings, roads, and open storage areas which must relate to each other and allow for future expansion. 4. After Hours Operation The ability for vehicles to leave the site quickly after hours is important. The current locked gate is a problem. It can be solved by installing an automatic door. Over time, this need will increase, given the trend toward more evening and weekend work schedules. ' 5. Organization of Building Functions The Maintenance Operations Building is composed of three groups of functions, which are organized around activities, public contact, and proximity relationships, but not around administrative departments. These include: o Office Functions: Reception, administrative staff/files/records storage, superintendent offices, and conference rooms o Supervisory and Support Functions: Lunchroom, lockers, supervisor offices, staging areas, and material storage o Staff and Crew Functions: Vehicle and equipment maintenance, fabrication areas, and vehicle and equipment storage 4 6. Growth We have tried in this study to project growth in staff and space needs based on anti- cipated growth in the City to the Year 2000 and anticipated changes in operations. The projected space needs in any particular area may occur earlier or later than the Year 2000. Flexibility for actual future growth must be considered in the design of the next addition. Also, growth needs beyond 2000 should be considered in site• planning. 7. Energy Conservation Measures for reducing the building energy consumption should be studied during design and implemented if cost-effective. 8. Life Cycle Cost Considerations Careful consideration should be given to help reduce the true cost of the building over its life cycle. This includes space organization to maximize efficiency and to minimize the number of support staff required, building materials which require low maintenance, and spaces which are flexible for change and reuse overtime. 9. Interim Operations Consideration must be given during design to a plan layout for the next addition which can be.constructed with minimal disruption of ongoing operation of the facility. 5 MEMORANDUM TO: Tom Hedges, City Administrator FROM: Kristy Marnin, Planner I DATE: April 12, 1989 SUBJECT: City Council Workshop - April 17, 1989 Needs Assessment Transit Study Attached is a copy of the summary report for the Six City Needs Assessment Transit Study. The Cities of Eagan, Apple Valley, Burnsville, Prior Lake, Rosemount and Savage have been participating in a Needs Assessment Transit Study (NATS) since Summer 1988. The intent of this study was to identify existing and future transit needs in the six -city area and to evaluate service options that could be pursued'to meet those needs. A key element of the evaluation process was to determine whether the communities collectively or individually should pursue a locally operated transit system (i.e. "opt -out" of the existing system) or if they should remain as part of the metropolitan transit system. State legislation regarding the opt -out program requires that communities decide by July 1, 1989 whether or not to proceed with replacement services. The conclusions of this study are,, in general, that: a) the existing transit system does not meet all local needs, and b) replacement transit service options are available to better meet these local needs without increasing the local transit tax burden. As such, the recommendations are to: 1) opt -out of the metropolitan transit system, 2) replace the existing service in 1990, 3) convert to a trunk and feeder line service in 1991, and 4) expand services in the future as needs arise. A point meeting of the six City Councils has been scheduled for 7:30 p.m. on Wednesday, May 17, 1989, at the Apple Valley Community Center. This meeting will provide the opportunity for feedback among the cities regarding the study results. Provided that an opt -out decision is made, a Joint Powers Agreement between the cities will be necessary. An example of this agreement is attached. The City Council must take action on the study recommendations by June 1, 1989, in order to allow time for the preparation of a service plan prior to the July 1, 1989 deadline. 9 JOINT POWERS AGREEMENT AN AGREEMENT ESTABLISHING A SIX -CITY TRANSIT AUTHORITY FOR THE CITIES OF APPLE VALLEY, BURNSVILLE, EAGAN, PRIOR LAKE, ROSEMOUNT AND SAVAGE THIS AGREEMENTis between the cities of Apple Valley, Burnsville, Eagan, Prior Lake, Rosemount and Savage (hereinafter 'The Cities"). WHEREAS, The Cities are Minnesota municipal corporations, duly organized and licensed under the laws of the State of Minnesota; and WHEREAS, The Cities historically have shared common concerns and interests and have had long and positive working relationships; and WHEREAS, The Cities have previously organized together under the Minnesota Joint Powers Act, Minnesota Statules Section 471.59, to conduct a "Needs Assessment Transit Study;" and WHEREAS, the purpose of the "Needs Assessment Transit Study" was to evaluate the transit needs of The Cities, evaluate the level and cost of existing transit service in The Cities and to determine the feasibility of establishing a "Replacement Service Program,' also referred to as "opt -out program,' pursuant to Minnesota Statutes Section 473.388; and WHEREAS, The Cities have determined that area transit needs are not being met and a high proportion of area property taxes levied for transit purposes is not being utilized for area transit service in The Cities. � l NOW THEREFORE, The Cities agree as follows: 1, The Cities jointly approve the conclusions and recommendations of the Assessment Transit Study. 2. The Cities will jointly prepare and submit a six -city replacement service ,plan" to the Regional Transit Board by June 30, 1989. 3. 'Replacement service" will begin on , 1990, and will consist of the replacement of existing Metropolitan Transit Commission transit services with similar service, contracted through the formal public bidding process. 4. The Cities will establish a six -city transit authority," by separate agreement, for the purpose of planning and governing transit programs in The Cities. Adopted this _ day or 1989. CITY OF APPLE VALLEY B Its• Mayor Attest: Adopted this _ day of 1989. CITY OF EAGA'N Its: Mayor Attest: It Adopted this _ day of 1989: CITY OF ROSEMOUNT Its• Mayor Attest: Its: Adopted.this_ day or 1989. CITY OF BURNSVILLE B Its: Mayor Attest: Its: Adopted this _ day of 1989. CITY OF PRIOR LAKE Its• Mayor Attest• Adopted this _ day of 1989. CITY OF SAVAGE By: Its: Mayor Attest:. m SPECIAL CITY COUNCIL MEETING MONDAY, APRIL 17, 1989, 7:00 P.M. EAGAN MUNICIPAL CENTER BUILDING I. ROLL CALL II. SPACE NEEDS ANALYSIS REPORT/MAINTENANCE FACILITY 8 GROUNDS III. OPT-OUT/MTC BUS SERVICE REPORT IV. OTHER BUSINESS V. ADJOURNMENT IJ MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 12, 1989 SUBJECT: SPECIAL CITY COUNCIL MEETING FOR 4-17-89 There are two (2) main topics for City Council consideration. They include 1) the final results of the Space Needs Analysis for the maintenance facility and grounds as performed by BRW. The second item is a presentation and consideration of the OPT -OUT study that was performed by Strgar-Roscoe-Fausch Consulting Engineers. SPACE NEEDS ANALYSIS/MAINTENANCE FACILITY & GROUNDS REPORT The 1989 budget included a Space Needs Analysis for the purpose of analyzing the City's long term needs for office space, vehicular storage, cold storage, parking and other considerations. The firm of BRW was selected to perform the needs analysis. The study takes into consideration the amount of land that will be needed for present and future maintenance facilities and other cold s rage operations. E closed for City Council review on pages through is a copy of the executive summary. Also enclosed for your review is a copy of the complete study. The purpose of the presentation on Monday is to advise the City Council with the staff and consultants conclusions regarding future space needs. The need for expanded facilities was identified by the City Council and staff as one of the top six (6) goals during our strategic planning effort. By forecasting needs to the year 2010, the City Administrator's office can conclude the findings into the capital improvement budgeting process. ACTION TO BE CONSIDERED ON THIS ISSUE: To consider acceptance of the Maintenance Space Needs Analysis Report and authorize a feasibility report for the first phase of expansion. OPT-OUT/MTC BUS SERVICE REPORT As a part of the legislative session during 1981, OPT -OUT legislation was approved giving certain cities, mainly third tier suburbs, the choice to opt out of the MTC Bus Service if they so desired. There was a requirement that a City Council adopt a resolution of intent to opt out by a certain date, which would allow that city to study its options, but in any event, must make a decision by July 1, 1989 as to whether they will proceed with formalizing an MTC bus opt -out. The Cities of Prior Lake, Savage, Burnsville, Rosemount, Apple Valley and Eagan all passed resolutions to preserve their option to opt out if the results determined that the City of Eagan could provide as good, or better, bus service opportunities independent of the MTC bus system mandate. During 1988 the:six (6) Cities under a Joint Powers Agreement were sanctioned by the respective City Councils to hire a consulting firm to evaluate the Cities' alternatives to the opt out choice. The RTB agreed to fund the study and the firm of Strgar-Roscoe- Fausch was retained by the six (b) Cities to perform the study. Their conclusions were presented to the City Administrators/Managers for the six (6) communities approximately two (2) weeks ago. It was determined at that meeting that the consultants would make•a presentation to each City Council during the month of April. It is expected that a joint meeting of all six (6) Cities may be scheduled in early to mid May. Included for your review is a copy of the executive summ as prepared b the consultants. Also enclosed on pages through is a copy of a memo from Kristy Marnin redard'ing the study. While reviewing the executive summary, it is important to be aware of the difference.in property tax between the cost for MTC service and the same service if we elect to contract with MTC or some other provider is not refundable as a tax credit to the City. However, that amount can be used to subsidize additional bus service if the City of Eagan or other communities so desire. There is no action required on this item at this will be scheduled as a formal City Council agenda month of May. City Administrator 5 time. This item item during the IRECUTIVESUMMARY ; 11 2 INTRODUCTION The report which follows includes the following sections: o Design Issues: Overall issues and objectives o Space Regwirements Listing: Detailed listing of the name, size and number of all current and projected space requirements o Space Projection Assumptions: Assumptions and analysis which explain the pro- jected space requirements o Detailed Space Requirements: .Specific needs, concerns, or proximity rela- tionships within each fiunctional area o Site Master Plan: Short and long-range site development recommendations and cost projections or all maintenance operations. o Office Addition: Recommended conceptual floor plans for the office addition to meet current and future space requirements to the Year 2000. SPACE REQUIREMENTS SUMMARY The table and comments which follow summarize the overall current and projected space requirements: BUILDING TYPE CURRENT SQUARE FEET PROJECTED SQUARE FEET 1990 1995 2000 Office Type Space 11,068 13,610 14,825 15,550 Long Span -High Bay 34,614 36,092 .- 45,300 52,930 Space Cold Storage 4,800 7,387 14,839 22,453 Salt Storage 2,304 2,304 4,608 6,912 Outside Storage 48,950 80,275 91,615 108,,115 1 o The need for additional office space in the immediate future is greater than implied by the number above. The low ceiling storage area on the second floor in the southwest corner is now being used as sub -standard office space. Also, it is currently underutilized because it is suitable only for staging areas, summer employee lockers and storage. Therefore, the immediate need is greater than 2,500 gross square feet as indicated above. The demand for office space by the Year 2000 is 15,550 gross square feet, an increase of about 4,500 gross square feet. This additional area should be designed and built in one phase because it is a relatively small increment of space. o The greatest current office need is more space for administration/conference space, followed by offices and storage space for the three departments (Streets and Equipment, Utilities, and Parks Maintenance/Forestry). The lunchroom/ training room and locker facilities are adequate to the Year 2000. o Long span high -bay areas include heated vehicle storage, vehicle maintenance bays, and several fabrication functions. The fabrication functions do not require high -bay space, but are most appropriately located there to provide flexibility for future growth (unimpeded by walls) and flexibility for seasonal changes in space needs between the functions located in the high -bay space. o Long span high -bay space needs are projected to grow by more than 100 percent by the Year 2000. This growth is primarily in vehicle storage and will likely be steady in response to overall growth in the City of Eagan. Because this growth results in such a large increase in the need for heated storage, we have assumed in this study that one-fourth of all vehicles and equipment assigned to heated storage can be housed in cold or minimally heated storage. This assumption redu- ces the amount of heated vehicle storage by about 15,000 square feet by the Year 2000. Although the space is adequate today, new space will be required by 1990 or 1991. Additions to the long span high -bay areas can be designed and constructed in one or two increments between 1990 and 2000. o The 15,000 square feet of vehicle storage by the Year 2000 has been added to cold storage space needs. Other cold storage space needs are projected to grow more slowly than heated vehicle storage, but the current space is already inadequate. The current cold storage facility will almost certainly need to be relocated in the future for better utilization of the site. o Salt storage is projected to triple in space needs by the Year 2000. The argu- ments supporting the need for enclosed salt storage are included in the space projection assumptions section. 2 M Outside storage is currently and is projected to remain the largest space com- ponent on the public works site. Outside storage is the single most important component affecting when site capacity will be reached. SITE MASTER PLAN The recommended ultimate development of the site is shown on the site masterplan. The plan indicates the location of all.existing and future buildings, outside storage, roadways, parking, and visual screening. Based on the projected growth, site capacity will be reached between 1995 and 2d00. The plan shows how an additional 2.41 -acre parcel of land to the west of the site could be utilized to meet the needs of the maintenance operations well beyond the Year 2000. The approximate total costs for future development on the site as shown on the master plan are summarized below. SQUARE APPROXIMATE APPROXIMATE FUNCTION/BUILDING FEET UNIT COST TOTAL COST Office Addition/Remodeling 5,994 $55.87/square foot $334,900 Vehicle Maintenance 1,632 $35/square foot $ 57,100 Vehicle Storage/Fabrication 17,372 $35/square foot $608,000 Cold Storage 22,400 $27.50/square foot $616,000 Salt Storage 4,608 $30/square foot $138,000 Landscaping -- -- $ 20,000 Fencing, Regrading, Bins, -- -- $100,000 Roadways, Miscellaneous Land Acquisition (contiguous) 108,000 $22,000/acre $ 55,000 Total OFFICE ADDITION $1,929,000 The first priority for site development is the addition of office space. The concep- tual design expression, footprint, and floor plan layout for the office addition is illustrated in this section of the study. A one-story addition, is recommended because it will be less expensive (no elevator or additional fire stairways) and because it allows a much more functional and convenient layout of spaces than the other alter- natives which were explored. The one-story alternative totals 3,939 square feet, which is about 550 square feet less than the space program because of these efficien- cies. I DESIGN ISSUES 1. Visual Screening It is important that exterior storage be screened from adjacent residential areas and Yankee Doodle Road. 2. Site Development Existing utilities and topographic variation will impact the ultimate intensity of development on the site, without extensive site costs. Topographic variation may also be viewed as an opportunity to provide visual screening. 3. Site Campus The maintenance facilities site ,must be planned in total as a "campus" of buildings, roads, and open storage areas which must relate to each other and allow for future expansion. 4. After Hours Operation The ability for vehicles to leave the site quickly after hours is important. The current locked gate is a problem. It can be solved by installing an automatic door. Over time, this need will increase, given the trend toward more evening and weekend work schedules. ' 5. Organization of Building Functions The Maintenance Operations Building is composed of three groups of functions, which are organized around activities, public contact, and proximity relationships, but not around administrative departments. These include: o Office Functions: Reception, administrative staff/files/records storage, superintendent offices, and conference rooms o Supervisory and Support Functions: Lunchroom, lockers, supervisor offices, staging areas, and material storage o Staff and Crew Functions: Vehicle and equipment maintenance, fabrication areas, and vehicle and equipment storage 4 6. Growth We have tried in this study to project growth in staff and space needs based on anti- cipated growth in the City to the Year 2000 and anticipated changes in operations. The projected space needs in any particular area may occur earlier or later than the Year 2000. Flexibility for actual future growth must be considered in the design of the next addition. Also, growth needs beyond 2000 should be considered in site• planning. 7. Energy Conservation Measures for reducing the building energy consumption should be studied during design and implemented if cost-effective. 8. Life Cycle Cost Considerations Careful consideration should be given to help reduce the true cost of the building over its life cycle. This includes space organization to maximize efficiency and to minimize the number of support staff required, building materials which require low maintenance, and spaces which are flexible for change and reuse overtime. 9. Interim Operations Consideration must be given during design to a plan layout for the next addition which can be.constructed with minimal disruption of ongoing operation of the facility. 5 MEMORANDUM TO: Tom Hedges, City Administrator FROM: Kristy Marnin, Planner I DATE: April 12, 1989 SUBJECT: City Council Workshop - April 17, 1989 Needs Assessment Transit Study Attached is a copy of the summary report for the Six City Needs Assessment Transit Study. The Cities of Eagan, Apple Valley, Burnsville, Prior Lake, Rosemount and Savage have been participating in a Needs Assessment Transit Study (NATS) since Summer 1988. The intent of this study was to identify existing and future transit needs in the six -city area and to evaluate service options that could be pursued'to meet those needs. A key element of the evaluation process was to determine whether the communities collectively or individually should pursue a locally operated transit system (i.e. "opt -out" of the existing system) or if they should remain as part of the metropolitan transit system. State legislation regarding the opt -out program requires that communities decide by July 1, 1989 whether or not to proceed with replacement services. The conclusions of this study are,, in general, that: a) the existing transit system does not meet all local needs, and b) replacement transit service options are available to better meet these local needs without increasing the local transit tax burden. As such, the recommendations are to: 1) opt -out of the metropolitan transit system, 2) replace the existing service in 1990, 3) convert to a trunk and feeder line service in 1991, and 4) expand services in the future as needs arise. A point meeting of the six City Councils has been scheduled for 7:30 p.m. on Wednesday, May 17, 1989, at the Apple Valley Community Center. This meeting will provide the opportunity for feedback among the cities regarding the study results. Provided that an opt -out decision is made, a Joint Powers Agreement between the cities will be necessary. An example of this agreement is attached. The City Council must take action on the study recommendations by June 1, 1989, in order to allow time for the preparation of a service plan prior to the July 1, 1989 deadline. 9 JOINT POWERS AGREEMENT AN AGREEMENT ESTABLISHING A SIX -CITY TRANSIT AUTHORITY FOR THE CITIES OF APPLE VALLEY, BURNSVILLE, EAGAN, PRIOR LAKE, ROSEMOUNT AND SAVAGE THIS AGREEMENTis between the cities of Apple Valley, Burnsville, Eagan, Prior Lake, Rosemount and Savage (hereinafter 'The Cities"). WHEREAS, The Cities are Minnesota municipal corporations, duly organized and licensed under the laws of the State of Minnesota; and WHEREAS, The Cities historically have shared common concerns and interests and have had long and positive working relationships; and WHEREAS, The Cities have previously organized together under the Minnesota Joint Powers Act, Minnesota Statules Section 471.59, to conduct a "Needs Assessment Transit Study;" and WHEREAS, the purpose of the "Needs Assessment Transit Study" was to evaluate the transit needs of The Cities, evaluate the level and cost of existing transit service in The Cities and to determine the feasibility of establishing a "Replacement Service Program,' also referred to as "opt -out program,' pursuant to Minnesota Statutes Section 473.388; and WHEREAS, The Cities have determined that area transit needs are not being met and a high proportion of area property taxes levied for transit purposes is not being utilized for area transit service in The Cities. � l NOW THEREFORE, The Cities agree as follows: 1, The Cities jointly approve the conclusions and recommendations of the Assessment Transit Study. 2. The Cities will jointly prepare and submit a six -city replacement service ,plan" to the Regional Transit Board by June 30, 1989. 3. 'Replacement service" will begin on , 1990, and will consist of the replacement of existing Metropolitan Transit Commission transit services with similar service, contracted through the formal public bidding process. 4. The Cities will establish a six -city transit authority," by separate agreement, for the purpose of planning and governing transit programs in The Cities. Adopted this _ day or 1989. CITY OF APPLE VALLEY B Its• Mayor Attest: Adopted this _ day of 1989. CITY OF EAGA'N Its: Mayor Attest: It Adopted this _ day of 1989: CITY OF ROSEMOUNT Its• Mayor Attest: Its: Adopted.this_ day or 1989. CITY OF BURNSVILLE B Its: Mayor Attest: Its: Adopted this _ day of 1989. CITY OF PRIOR LAKE Its• Mayor Attest• Adopted this _ day of 1989. CITY OF SAVAGE By: Its: Mayor Attest:.