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09/12/1989 - City Council Special• SPECIAL CITY COUNCIL MEETING TUESDAY SEPTEMBER 12v 1989 7:00 P.M. I. ROLL CALL AND ADOPTION OF AGENDA II. REVIEW MULTI -FAMILY RESIDENTIAL LAND STUDY III. CONSIDER ASSESSMENT POLICY FOR OF CITY COLLECTOR STREETS IV. UPDATE ON PROPOSED 1990 BUDGET V. OTHER BUSINESS MEMO TO: HONORABLE MAYOR AND CITY FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 8, 1989 SUBJECT: SPECIAL CITY COUNCIL MEETING/SEPTEMBER 12, 1989 As a reminder, the grand opening of the Waters Project is 4:30 to 7:30 on Tuesday, September 12. I contacted Rick Burger and RSVP'd that the entire City Council will be attending. Members of the City Council are welcome to bring a spouse or significant other to the event. The Special City Council meeting is scheduled at 7:00 p.m., which is in keeping with our normal starting time, however, the time is slightly flexible depending on your involvement at the Waters grand opening. MULTI -FAMILY RESIDENTIAL LAND STUDY Several weeks ago the final study entitled "Multi -Family Residential Land Study" as prepared by the Community Development Department was distributed for Council review. Hopefully, each member has had an opportunity to review the narrative and parcel by parcel descriptions. The Director of Community Development and the City Administrator would like an opportunity to review the ® study and receive direction from the City Council at the meeting on Tuesday. If any member of the Council has misplaced their study, feel free to contact this office and a duplicate copy will be made available. ASSESSMENT POLICY FOR RECONSTRUCTION OF CITYCOLLECTORSTREETS At the direction of the City Council a survey was completed soliciting information from several suburban communities as to how they finance the reconstruction of City collector streets. For a copy of that survey, refer to the attachment. For a copy of the recommendation prepared by the Director of Public Works, refer to the attachment. Staff would like direction on this matter so the feasibility report regarding the Rahn Road reconstruction can be completed this fall and the proper public hearings scheduled during the early winter months. PROPOSED 1990 GENERAL FUND BUDGET UPDATE The City Administrator will provide further update on the proposed 1990 general fund budget as directed by the City Council at the meeting on Tuesday. Most of the specific studies that were directed at the last special meeting considering the budget have not been completed and will be presented at the September 28 work • session. OTHERBUSZNESS There is no other business anticipated at this time. /S/ Thomas L. Hedges City Administrator 0 MEMO TO: MAYOR AND CITY COUNCIL, C/O THOMAS L. HEDGES, CITY FROM: THOMAS A. COLBERT, P.E., DIRECTOR OF PUBLIC WORKS DATE: 8, 1989 SUBJECT: SPECIAL ASSESSMENT POLICY - RECONSTRUCTION OF CITY STREETS PROJECT 584, RAHN ROAD RECONSTRUCTION During the Fall of 1984, a feasibility report was prepared discussing the issues associated with reconstructing Rahn Road from Shale Lane to Beau De Rue Drive. During the public hearings held in January and February of 1985, several objections were made from adjacent properties pertaining to the cost associated with the reconstruction project as well as the concern for a potential for encouragement of increased traffic volumes. They felt that, if the street was left in its present deteriorated condition, community related traffic to the Cedarvale Shopping Center area would use the recently completed improvement of Nicols Road. There was also concerns from property owners whose existing landscaping would be disturbed by the continuation of the sidewalk from. Beau De Rue to Diffley Road. Subsequently, the City Council closed the public hearing and cancelled the proposed improvement/project. ® Since that time, this portion of Rahn Road, designated as a community collector street, has continued to deteriorate at an accelerating rate. The City continues to receive an ever increasing number of complaints and demands to have this roadway improved to City standards. The maintenance division of the Public Works Department is no longer able to perform cost effective minor repairs as we are presently "patching patches". Recently, the City Council has recognized the deteriorating condition of this roadway and, in response to the increasing concerns of the community, has requested staff to proceed with reevaluating the feasibility of reconstructing Rahn Road. Also recognizing that the growing number of older streets in our community are reaching a point where they should be reconsidered for reconstruction, the City Council directed staff to prepare a comprehensive reconstruction assessment policy that can be applied to the proposed improvement of Rahn Road as well as the future reconstruction of streets as a part of the City's long range capital improvement program. In trying to create a uniform long term special assessment policy, staff reviewed past reconstruction projects and surveyed 11 other suburban communities for similar policies and situations. This report will address three specific areas as follows: I) past City reconstruction projects; II) survey results; and, III) proposed special assessment policy. 40 ® I. PAST CITY RECONSTRUCTION PROJECTS There have been four specific projects where existing City streets have been reconstructed for various reasons. Accordingly, they have all had different assessment policies based on the individual projects summarized as follows: A. Cedar Grove ist and 2nd Additions -Street Rehabilitation (Project #342) During 1983, the internal local residential streets for the Cedar Grove 1st and 2nd Additions were rehabilitated through various combinations of reconstruction, patch and repair, overlays, storm sewer modifications, concrete curb and gutter and related boulevard/driveway restorations. This project was initiated due to the deteriorating condition of those streets. Those streets were approximately 24 years old having been originally constructed in 1959 and were one of the first streets built to an urban section in the City of Eagan. The cost participation formula for this project resulted in the cost of the street surface reconstruction/rehabilitation, driveways, new storm sewer facilities and subgrade correction being assessed on a 50/50 basis. The replacement of the old bituminous curb with new concrete curb and gutter, storm sewer • and catch basin reconstruction and related boulevard restoration being assessed at 75% of the cost with the City picking up the remaining 25%. The net result was that the City financed 40% of the total cost ($973,000) of the improvements with the remaining 60% being assessed to all benefitted properties within those developments. B. Silverbell Road Upgrading (Project #399) During the early 80's, Silverbell Road was starting to experience structural failure and pavement deterioration. Subsequently, in 1984, this road from Beau De Rue Drive to Blackhawk Road was rehabilitated and upgraded to its ultimate 9 ton design standards. This project entailed extensive subgrade correction (up to three feet deep), patch and repair, storm sewer reconstruction, bituminous overlay, sidewalk installation and related restorations. Silverbell Road was originally built as a 24' wide bituminous surfaced rural roadway section in 1969 and widened to a 44' urban roadway with concrete curb and gutter in 1973. However, it had never been brought up to its ultimate 9 ton design standard for this community collector street. Subsequently, all costs associated with upgrading this roadway to its 9 ton community collector standard was assessed against all adjacent high density residential and commercial property (48.4%). Costs associated with half the bituminous overlay, bituminous is removal, and miscellaneous curb and gutter replacement was the responsibility of the City (51.6%). C. Coachman/Four Oaks Road Upgrading (Proiect #348) With the progression of development of high density residential property adjacent to these roadways, it was necessary to upgrade the previous 24' wide bituminous rural roadway section to its ultimate 44' wide urban street section with trailways. Subsequently, in 1984, the above -referenced project was completed. Based on the City's policy of high density multiple residential property being responsible for all costs associated with constructing a 44' wide 9 ton urban street, 100% of the $318,000 improvement cost was assessed to all adjacent properties. This project not only included the upgrading to its ultimate design standard, but, also, the necessary revisions to the existing storm sewer system to accommodate this upgrading. D. Blackhawk Road Upgrading/Widening. Difflev Road to Deerwood Drive (Proiect 488) As a result of the development of the Blackhawk Plaza and the increasing traffic volumes of this community collector street, the previous 24' wide bituminous surfaced rural roadway section was upgraded and widened to its ultimate 9 ton 44' width community collector standard with the exception of the approach to Diffley Road where it was widened to a 68-74' section with raised concrete medians to provide proper ® channelization to this future signalized intersection. Of the total $537,000 cost, 34% was assessed with the City financing the remaining 66%. The assessable obligation for the respective zoned property (single family, high density residential, commercial) was calculated at its appropriate zoning equivalent rate with credit being applied for, previously levied assessments associated with the pre-existing street improvement. In addition to the street surfacing and widening with curb and gutter, this project also included the installation of trailways, storm sewer modifications and related boulevard restorations. As can be seen, each specific project had its own unique set of improvements resulting in different assessment philosophies and City cost participation rates. II. SURVEY RESULTS Rather than trying to "reinvent the wheel", it was suggested that a survey be done of other suburban communities in different stages of maturity to determine if any particular assessment policy stood the test of time and seemed appropriate for the City of Eagan. With the assistance of the Administrative Intern, Jeff Weldon, 11 communities were surveyed. Attached to this memo is the report summarizing the results of that survey. Surprisingly, there does • not seem to exist a clean neat assessment policy that can readily be adopted. It appears each community is in the process of preparing a policy that best fits their individual circumstances taking into consideration availability of major street funds and the communities different philosophies pertaining to cost participation. The following is a summary of the various assessment/city participation ratios: City 0/100% Cities 30/70% City 60/40% City 50/50% Cities 100/0 Cities no program/information available Similarly, the survey specifically researched which communities assessed for bituminous overlays with the results indicating 4 -yes, 5 -no, 2 -no program/response. Based on this information, it appears that the final policy adopted by the City of Eagan will be as good as any other community and most likely will be used as the basis for reviewing and/or modifying other communities policies. III. PROPOSED ASSESSMENT POLICY In trying to prepare a standard policy, it is appropriate that all potential variables be identified so they can be properly entered into any subsequent formula. The four major variables are identified as follows: A. Land Use • Agricultural Zoned/Undeveloped Property • Single Family/Duplex Residential (R-1 and 2) • Low Density Multiple Residential (R-3 Townhomes) • High Density Multiple Residential (R-4, Apartments/Condos) • Public Facilities (Churches, schools, parks, fire stations, etc. ) • Commercial and Industrial B. Street Functional Classification Local Residential (32' wide) Neighborhood Collector (44' wide) Community Collector (52' wide) Arterial (64+1 wide) C. Lot Configuration Single Frontage Double Frontage (Front and Back) Corner Lot is E • D. Type of Street Improvements • Patch and Repair with Overlay (Street Life Extension/Maintenance,) • Remove and Reconstruct with Overlay (Street Life Extension/Maintenance) • Concrete Curb and Gutter with Driveway Aprons and Related Restoration • Sidewalks and Trailways • Structural Strength Overlays • Sealcoats • New Storm Sewer System Installations • Existing Storm Sewer System Extension/Modifications As can be seen by the number of variables, the creation of a generic uniform special assessment policy to fit each potential combination is not practical. Subsequently, it must be approached with the understanding and realization that any subsequently adopted policy must be used as a general guideline with allowances being provided for unique circumstances associated with any particular project. Therefore, recognizing the complexities associated with the numerous variables, the attached matrix (Table I) is proposed for consideration. The attached matrix will identify the assessable portion of any project to be allocated against benefitted "frontage" based on the existing or designated land use/zoning, whichever is higher. Additional consideration of the assessable obligation of a particular property should take into account the configuration of the affected lot in accordance with the following chart: LOT CONFIGURATION OBLIGATIONS TYPE LOCAL Single Frontage Full Access 100% Corner Lot 50% Double Frontage 50% STREET CLASSIFICATION NEIGHBORHOOD COMMUNITY COLLECTOR COLLECTOR ARTERIAL 100% 50% 25% 50% 25% 0 25% 0 0 These factors would be applied against the assessment calculation ® based on the attached matrix labeled Table I. ® The assessment rate calculation would take into consideration the entire cost of the improvement divided by the frontage of all adjacent property resulting in a cost per front foot. Once the assessment rate (cost/front foot) has been determined, appropriate adjustments can be applied taking into consideration the zoning equivalent factors (32' vs. 441, 32' vs. 521, 44' vs. 521, etc.) and then applying the assessment policy ratio from Table I further adjusted by the lot configuration obligation matrix to arrive at the assessment obligation of any particular piece of property. The City's net financial obligation would then be all unassessed costs after the assessment revenues had been applied. Due to the great variations in assessable properties, lot configurations, and land use classifications, the City's cost participation would have to be estimated based on a detailed evaluation of any particular street. It is recommended that a definitive 5 Year Capital Improvement Program should have a specific analysis performed to determine assessable properties and ratios to be applied against the estimated cost of the improvement. Long term capital improvement programs will have to have an assumed percentage applied against the estimated cost based on the average experience of the 5 Year CIP evaluation to help determine long ® term City financing obligations. I realize that the information as presented in this report may seem confusing and overwhelming. However, it was simplified as much as possible without oversimplifying such a complex issue. Therefore, I would sincerely appreciate an opportunity to discuss this information in further detail to arrive at a workable policy allowing us to proceed with Project #584 and any other future projects. � /, Z.g Thom A.Colbert,' E. Director of Public Works Attachments TAC/jf ® TABLE 0 (1) Includes storm sewer installations/modifications as necessary. (2) Assessment calculated on maximum zoning equivalent less credit for any previous assessment for pre—existing condition. (3) of Comparable Zoning Equivalent Ratio to total width and/or structural strength (321/441, 7 ton/9 tan) TYPE OF I PROVENENT (1) LAND USE FUNCTIONAL UPGRADE TO 6-10 PATCH 8 REPAIR WITH OVERLA STREET CLASSIFICATION CITY STANDARDS (2) (RURAL, GRAVEL, REMOVE 6 RECONSTRUCT OVERLAY SIDEWALKS WIDENING, CURB & GUTTER) WITH OVERLAY ONLY TRAILWAYS SEALCOAT LOW DENSITY RES. LOCAL 100% 75% 50% 0 0 (AGG; R-1,2,3; NEIGHBORHOOD PARKS) COLLECTOR 100% 75% 50% (3) 0 0 HIGH DENSITY RES. LOCAL 100% 100% 75% 0 0 (R-4, SCHOOLS, CHURCHES FIRE STA, COMM. PARKS) COLLECTOR 100% 100% 75% 0 0 COMMERCIAL/INDUSTRIAL LOCAL 100% 100% 100% 100% 0 COLLECTOR 100% 100% 100% 100% 0 (1) Includes storm sewer installations/modifications as necessary. (2) Assessment calculated on maximum zoning equivalent less credit for any previous assessment for pre—existing condition. (3) of Comparable Zoning Equivalent Ratio to total width and/or structural strength (321/441, 7 ton/9 tan) • MEMO TO: CITY ADMINISTRATOR HEDGES DIRECTOR OF PUBLIC WORKS COLBERT FROM: ADMINISTRATIVE INTERN JEFF WELDON DATE: AUGUST 17p 1989 SUBJECT: RECONSTRUCTION SURVEY FOR NEIGHBORHOOD AND COMMUNITY COLLECTOR STREETS As you requested on July 27, I have completed a survey of several metropolitan area municipalities to ascertain their policy for the reconstruction of neighborhood and community collector streets. While the survey contained a wide variety of engineering specifications, the essence of the survey was to determine their general policy regarding street reconstruction. The communities surveyed were classified by three categories: growth -oriented (Plymouth, Maple Grove, Burnsville, Blaine and Brooklyn Park); established communities (Richfield, St. Louis Park, West St. Paul, Brooklyn Center, and Minnetonka, and one community that has characteristics of both (Bloomington). I attempted to secure copies of written policies from the communities of which five were able to oblige. (Plymouth, • Burnsville, St. Louis Park, Brooklyn Center, and Bloomington). The other communities did not have written policies. To the greatest extent possible, I attempted to complete the survey through telephone interviews. One commonality that existed with each community is that nearly all are facing the same problem to varying degrees. The initial response of many I talked to was: "We were about to contact you with the same questions!" Many such communities requested a copy_of our policy once completed. The following is a brief synopsis of major findings of each community surveyed. Plymouth (Fred Moore) Plymouth is just beginning to develop a reconstruction program. They will need to reconstruct 96 miles over the next 20 years at an anticipated cost of $32 million. Assessments may be made on either front footage or unit area depending on the specifics of the project. All benefitting property owners will be assessed 30 percent of the estimated cost of the project. The remaining 70 percent is financed by the City through a revolving Infrastructure Replacement Fund. The City levies one mill (will be raised to 1.5 mills) to support the fund. The program is part of their C.I.P. and the 30/70 split applies to all street classifications after a residential equivalent is ® applied. Overlays are assessed on the same 30/70 formula but sealcoats are not. They have not yet determined how to allocate ® CITY ADMINISTRATOR HEDGES PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE TWO front footage assessments for corner or double frontage lots. Benefit appraisals will probably be conducted on an "as needed" basis to establish legal foundation. Maple Grove (Gerry Butcher) Has not yet done any reconstruction and is just beginning to develop a reconstruction policy. Have not yet determined assessment procedures but expect to use a pre -determined set rate with the city's percentage being paid from the general fund. They currently do not, nor do they expect to assess for overlays or sealcoats nor do they expect to differentiate the assessment procedure on different street classifications. They have not yet determined how to assess corner or double frontage lots and have not addressed the "benefit" appraisal issue. Burnsville (Chuck Siggerud) Burnsville uses a computerized Pavement Management System as a method of street inventory and analysis for the purposes of preventative maintenance, reconstruction, and rehabilitation. The system utilizes data such as structural and surface conditions, traffic volumes, rideability, age, and maintenance history. Reconstruction is financed by assessments, ad valorem taxes, enterprise funds and MSAS funds and is part of a five-year C.I.P. The assessment rates vary with zoning and are as follows: R-1 and R-2: $28.50/assessable foot R-3 and Up: $60.00/assessable foot C/I: $81.00/assessable foot The assessment for reconstruction utilizes 50 percent of these rates. The general fund (ad valorem taxes) and G.O. bonds pay the balance as well as 100 percent of the cost of sidewalks. Burnsville does not assess for overlays or sealcoats. Random selection at "benefit" appraisals are made to establish legal foundation. Blaine (Chuck Lenthe) They do not have a policy and plans to begin looking at the issue. Mr. Lenthe would not assist with the survey. Brooklyn Park (Neil Johnson) Brooklyn Park has not yet developed a policy but recognizes they 40 must address the issue soon. They are currently debating whether they should use in-house staff or consultants to develop their • CITY ADMINISTRATOR HEDGES PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE THREE policy for an estimated $14 million of needed reconstruction over the next two to three years. They will definitely use assessments to supplement a $900,000 fund that is set aside to begin recon- struction. They have not yet determined assessment percentages nor have they determined to use a percentage of total project cost or a pre-set rate as the amount to be assessed. In addition, they have not yet determined if there is to be a difference in the assessment formula for different street classifications. While they have not conducted a cost analysis, they estimate the cost of residential street reconstruction at $3,200 - $3,400 per lot or $140 per foot. They anticipate assessing corner lots as a one-half lot unit and treating double frontage lots as one lot units. The City Assessor will verify feasibility of conducting "benefit" appraisals but anticipates conducting an appraisal only if there is an appeal. Richfield (Mike Eastling) Richfield does not have a reconstruction policy because they have not reconstructed many streets. Instead, they utilize a pavement ® management program. During the early 19701s, Richfield paved 140 miles of gravel streets. Preventative maintenance such as sealcoating has so far precluded the need for extensive reconstruction. What little reconstruction has been done was assessed 100 percent but they realize this will not be universally feasible in the future. It is unclear whether this assessment was for collector streets or arterials. Richfield has not done any overlays and do not know if they would assess for them if they were done. They do not assess for sealcoats. When an assessment formula for reconstruction is developed it will probably be based on a percentage of the total cost as opposed to a pre-set rate so it is consistent with assessments for other public improvements. With regard to corner lots, assessments would be made on the longest side with the shortest side assessed to all benefitting property owners of the project. ,Richfield's grid system of streets and avenues preclude the existence of double frontage lots. Alleys frequently provide rear -lot access within blocks. They probably will not perform "benefit" appraisals unless an appeal is made. St. Louis Park (Craig Knutson) St. Louis Park uses a pre-set rate of 60 percent assessment ($16.00 per front foot) for the estimated actual street reconstruction cost of $25.00 per front foot. The remaining 40 percent is part of a five-year C.I.P. and paid by the general fund. This assessment rate does not differ with respect to street classification. They have not conducted any "benefit" appraisals. While only a few overlays have been conducted, they have been for arterial streets. ® CITY ADMINISTRATOR HEDGES ' PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE FOUR Sealcoats and future residential overlays would be subject to assessments. In this case, the total cost of each street main- tained during a year would be divided by the number of assessable feet of abutting properties to determine cost per front foot. For corner lots, a side street improvement of 25 percent is assessed against the benefitting property owner while the remaining 75 percent is treated as an indirect benefit and assessed on a front footage basis to all other benefitting owners abutting the street improvement. Double frontage lots are assessed only on the side where the property is addressed. The cost of driveway aprons is 100 percent assessed as well as curb and gutter installation. West St. Paul (Bill Price) Most streets in West St. Paul that are reconstructed were either bituminous surface only or had bituminous surface with bituminous curbing. West St. Paul's assessment is a predetermined/pre-set rate of 30 percent with the City's 70 percent paid from the general fund with ad valorem taxes. Estimated reconstruction cost is $50 • per front foot. They assess 100 percent for overlays estimated at $15 per foot, but do not assess for sealcoats. For corner lots both sides are added together and credit is given for 100 feet. For double frontage lots one side is eliminated. The assessment policy is uniform regardless of street classification. Brooklyn Center (Sy Knapp) Brooklyn Center frequently reconstructs residential streets most of which were either bituminous surface only or bituminous surface with bituminous curbing prior to reconstruction. Such streets in "good" condition (needing only overlays and curb and gutter installation) would cost $225,000 per mile. Streets in "poor" condition (needing soil corrections and drainage improvements as well as overlays and curb and gutter) would cost $350,000 per mile. Residential collectors (constructed to five -ton design) would be assessed approximately 28 percent with the city paying 72 percent through the general fund. The predetermined assessment rate depends upon zoning. R-1 - $1,200, R-2 - $16/foot with a minimum of $1,200, R-3 - Assessable front footage X $16 divided by number of residential units, R-4, 5, 6 & 7 - case by case determination. Curb and gutter assessments are made at a standard rate of $28 per assessable foot. Brooklyn Center has used real estate appraisers to determine benefit to a variety of properties but normally use Is appraisals to arbitrate on appeal. ® CITY ADMINISTRATOR HEDGES PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE FIVE Minnetonka (Dave Sonnenberg) Minnetonka has not reconstructed any residential streets but will begin a two-year demonstration project next year where streets with five -ton standards will be upgraded to a seven ton design. This program is part of a five-year C.I.P. With,the absence of a reconstruction policy, they have not determined any assessment formula. Of all communities surveyed, Minnetonka seemed least likely to impose any assessments for street reconstruction because the city has an $18 million assessment fund surplus and receives over $1 million annually in MSA revenue. Most streets to be reconstructed have either a bituminous surface only or have a bituminous surface with bituminous curbing. Overlay and sealcoats are considered routine maintenance and paid by the City 100 percent. Bloomington (Charles Honchell) Bloomington assesses 100 percent of the cost of public improvements ® to benefitting properties so the city absorbs none of the cost. The assessment is computed by dividing the total assessable cost of the improvement by the total number of assessable units. All property, regardless of use, is assessed in the same manner. Bloomington uses an adjusted front footage method for determining assessments. Under this method, odd -shaped lots are adjusted to an average frontage that would be the equivalent to the frontage of a rectangularly shaped lot of the same area and depth. For corner lots, the first 150 feet of the side street is negated in the calculation. If the depth is over 150 feet, a second.frontage lots, 150 feet or less in depth, a single adjusted front footage is computed. If the lot is more than 150 feet in depth the area within the first 150 feet of depth abutting the primary access is divided by 150 to arrive at the first adjusted front footage. The balance of the lot is then used in computing the second frontage by using one of four different formulas. (Refer to Bloomington's policy). Bloomington does not assess for overlays or sealcoats and did not have any cost estimates. Virtually all streets reconstructed have bituminous surface with bituminous curbing. Projects are not part of a C.I.P. There is no differentiation between street classification in terms of assessment except for streets that receive Municipal State Aid. Benefit appraisals are typically not conducted except for random samples for purposes of verification. Curb and gutter installation also utilizes the adjusted front foot method and assessments are spread over a ten- year period. CITY ADMINISTRATOR HEDGES ® PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE SIX Conclusion Many of the communities surveyed are in the same situation as Eagan; they are just now facing the problem and trying to develop solutions. As evident in the surveys, there seems to be no genuine consensus in implementing and financing a reconstruction policy for neighborhood and community collector streets. Financing ranges from 100 percent assessed in Bloomington to 100 percent city funded in Minnetonka. A few trends do emerge, however. First, most communities utilize a financing combination of city funding and assessments. Most cities prefer to base the assessment .on 'a predetermined/pre-set rate as opposed to a percentage of total cost. In addition, most cities do not differentiate assessments among street classifications. Most City Engineers overwhelmingly preferred this method of uniformity for internal reasons such as assessment calculations and engineering reports as well as external reasons such as political acceptance. In addition, most municipalities do not assess for overlays and sealcoats since they are considered "maintenance" and should be paid by the city. If streets did not have to compete with water, sanitary sewer and ® storm sewer for "assessment capacity" assessing for overlays and sealcoats might be more feasible. This survey was completed well in advance of its scheduled .presentation to the City Council slated for September 12 to allow sufficient time to do any further research on this issue before preparing the final staff report. If any further information is needed, please let me know and I will prepare a supplemental report. I have copies of the completed surveys from which this memo was prepared as well as the street reconstruction policies of the five communities that have them. Interestingly, these policies also contain information about their assessment procedures as they relate to other public improvements such as water mains, trunk storm and sanitary sewer. The Special Assessments Committee might find this information helpful. i 40 1 ` AGENDA i REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA MUNICIPAL'CENTER BUILDING SEPTEMBER 19, 1989 6:30 P.M. I. 6:30 - ROLL CALL 6 PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA b APPROVAL OF MINUTES (BLUE) III. 6:40 - EAGAN LION'S PRESENTATION TO D.A.R.E. PROJECT (BLUE) IV. 6:45 - DEMONSTRATION OF NEW VOTING EQUIPMENT (BLUE) V. 6:50 - DEPARTMENT HEAD BUSINESS (BLUE) A. PARKS AND RECREATION DEPARTMENT 1. Consider Construction of Warming House Shelter, Well Site Park B. DEPARTMENT HEAD BUSINESS 1. Select Consultant for Engineering Services (Water Treatment Plant) P' VI. 6:55 - CONSENT AGENDA (PINK) J -S �A. PERSONNEL ITEMS �3 B. REQUEST TO WAIVE FEE, Permit to Solicit, Mount Calvary Lutheran Church P'((eC., VACATE Public Right of Way, Receive Petition/Order Public Hearing (Lexington Way 1r at Lexington Avenue) D CONTRACT 89-08, Receive Bids/Award Contract (Well #14 6 15, Pumphouse 6 Facilities) E. CONTRACT 89-21, Approve Plans/Authorize Ad for Bids (Effress Addition - Storm 1 p Sewer) lS F. PROJECT 585, Receive Petition/Authorize.Feasibility Report (West Publishing 3rd Addition - Storm Sewer) (g G. PROJECT 543R, Approve Resolution Authorizing Cost Participation, Agreement #66301, with MnDOT (Sibley Hills Drive Frontage Rd) H. PROJECT 514, Receive Final Assessment Roll/Authorize Public Hearing (Duckwood (% Drive) 20 I. PROJECT 552, Receive Final Assessment Roll/Authorize Public Hearing (Eagandale Center Industrial Park 3rd) J. PROJECT 545, Receive Final Assessment Roll/Authorize Public Hearing (Clearview PAddition) K. VACATE Utility Easement, Receive Petition/Order Public Hearing (Lot 1, Block 1, P' Lone Oak 2nd) 2 LCONTRACT 89-18, Receive Bids/Award. Contract (Lexington Way - Streets & Utilities) 3 M.. APPROVE CHANGE ORDER #1, Contract 88-33, Pumphouse 013 a N. CONTRACT 89-04, Final Payment/Acceptance (Well #1 A Timberline Pump Repair) P 0. CONTRACT 87-38, Final Payment/Acceptance (Dallas Development 2nd Addition - P ZStreets 6 Utilities) P. CONTRACT 89-01, Final Payment/Acceptance (Sealcoat) ' 2,4 Q. CONTRACT 88-28, Final Payment/Acceptance (Fire Station #1 - Parking Lot) .y 4 R. CONTRACT 89-22, Approve Plans/Authorize Ad for Bids (Hills of Stonebridge 2nd) QO Z,� S. FINAL PLAT, West Publishing 3rd Addition rf 6T. FINAL PLAT, Lexington Pointe 4th Addition �p U. FINAL PLAT, Lexington Pointe 5th Addition .5)_V. FINAL PLAT, Coventry Pass IC. W. PROCLAMATION, National Business Women's Week pJ 1 R. VACATE, Excess Public Right of Way, Receive Request/Order Public Hearing (Ches Mar Drive) p 34 Y. CONTRACT 89-05, Receive Bids/Award Contract (Skyline Rd & Sibley Hills Dr) VII. 7:00 - PUBLIC HEARINGS (SALMON) t� D A. DELINQUENT WEED CUTTING BILLS, Final Assessment Roll P 40 B. DELINQUENT UTILITY BILLS, Final Assessment Roll q 2 C. VACATE Utility Easement, Lot 1, Block 2, Sunset 1st Addition P' 44 D. VACATE Public Right of Way, Auge Road, Cul -de -Sac (o E. PROJECT 521, Final Assessment Roll,_Yorkton 2nd Addition -Trunk Storm Sewer F. PROJECT 528, Final Assessment Roll, Eagandale Ctr Industrial Park 9th Addition - Streets and Utilities 50 G. VACATE Drainage and Utility Easements - Pondview Addition PROJECT 581, Hills of Stonebridge 2nd Addition - Trunk Utilities VIII. OLD BUSINESS (ORCHID) p,Cn9 A. FINAL PLAT, Seneca Plant 1 B. AMENDMENT, City Code, Chapter 13, Adoption of the Park & Trail Dedication Policy C. DAKOTA COUNTY STATE BANK, Request to Waive Assessments on Property Located at the Southeast Quadrant of the Deerwood Dr and Blackhawk Dr Intersection P' I%. NEW BUSINESS (TAN) A. CONSIDERATION, Economic Development Work Plan B. MASAC APPOINTMENT, Appoint Interim MASAC Representative P g C. FUNDING APPLICATION, Approve Solid Waste Abatement Funding Application to D. SPECIAL USE PERMIT, James Bartizal, To Allow the Temporary Sale of Christmas Trees in the Thomas Lake Shopping Ctr, North of Cliff Rd E. SPECIAL USE PERMIT, Independent School District 197, to Allow Temporary Use of �•i a Portable Classroom Located at Pilot Knob School on Lone Oak & Pilot Knob Roads -j—F. SPECIAL USE PERMIT, Boy Scouts of America; Troop #345, to Allow Temporary Christmas Tree Sales for Fund Raiser Located at the Intersection of Cliff Road and Cliff Lake Road QVC G. SPECIAL USE PERMIT, Boy Scouts of America, Troop #510, to Allow Temporary Christmas Tree Sales for Fund Raiser Located on Outlot A, Town Centre Ninth Add 1 10 H. PRELIMINARY PIAT EXTENSION, Wescott Square Addition, Located at the SW Intersection of Yankee Doodle Rd & Elrene Rd in the NE 1/4 of Sec 14 )� I. REQUEST, Special Hunting Season Permit, Jonathan R. Yanta, 7760 France South, P. Suite 770, Minneapolis j35J. CONDITIONAL USE PERMIT, Highway Sales Inc., to Allow Tractor Sales and Leasing in the LI (Light Industrial) District Located in Eagandale Industrial Park in the SW Corner of the Intersection of Lone Oak Road and Highway 55 in the NE 1/4 of Section 11 and the NW 1/4 of Section 12 K. �{ CONDITIONAL USE PERMIT, Peace Reformed Church, to Allow a Pylon Sign in the PF 1 (Public Facilities) District Located in the Southwest Corner of the Intersection of'Glory Drive and Nicola Road in the NW 1/4 of Sec 30 ��((p L. PRELIMINARY PLAT, George W. Giles (Phillips 66 1st Addition Replat) Phillips 66, P' a COMPREHENSIVE GUIDE PLAN AMENDMENT and REZONING of Approximately .78 Acres from A (Agricultural) to a PD (Planned Development) District, a PRELIMINARY PLAT Consisting of Two Lots„ and a CONDITIONAL USE PERMIT to Allow Motor Fuel Sales and a Car Wash Located Along the West Side of Pilot Knob Rd, North of Duckwood Dr in the NE 1/4 of Sec 16 X. ADDITIONAL ITEMS (GOLD) Xi. ADMINISTRATIVE AGENDA (GREEN) %II. VISITORS TO BE HEARD (for those persons not on agenda) %III. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 13� 1989 SUB,TECT: AGENDA MEETING FOR SEPTEMBER 19s 1989 CITY COUNCIL After approval is given to the September 19, 1989 agenda and regular meeting minutes for the September 5, 1989 meeting, the following items are in order for consideration. GAM �ZtiN*�)'�►���Mt'ATION Y3.��."ikT ,_; Members of the Eagan Lion's Club will be present at the beginning of the City Council meeting in order to present to the Eagan City Council, Eagan Police Department, and School Districts #196 and 197 a check for $5,000 to fund the Drug Abuse Resistance Education Program (D.A.R.E.). Enclosed on pageis a memo from Police of Chief Geagan regarding this donation. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the $5,000 check from the Eagan Lion's Club for the purposes of funding the D.A.R.E. program in the name of the Eagan City Council, Eagan Police Department, and School Districts #196 and #197. _y Vin:. 11A1 police department PATRICK J. GFAGAN a110I of PO KENNETH D. ASN"N Cpavlbru Capla 3830 Plot Knob Road' VIC ELLISON Eagan, Minnesota 55172 Mav Phone: (612) 454-3900 - THOMAS EGAN DAVID K. GUSTAFSON PAM" McCREA THEODORE WACHTER COLMN Wem THOMAS HEDGES September 8, 1989 Ot+Ad�� EUGENE VAN OVERBEKE CKy C en TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN, CHIEF OF POLI SUBJECT:: EAGAN'LIONIS DONATION FOR THE D.A.R.E. PROJECT The Eagan Lion's Club would like to present to the Eagan City Council, Eagan Police Department, and School Districts #196 and #,197 a check for $5,000 to fund the Drug Abuse Resistance Education Program (D.A.R.E.). 'The purpose of this donation is to supplement the cost of the project„ in an effort to insure its ,success. The Eagan Lion's Club previously paid for training of three Police Officers to teach the program. With the $5,000 donation, the Eagan Lion's Club will have contributed, in excess of $6,500, to aid the Police and School Districts with Drug Awareness Education in the City of Eagan. I feel the D.A.R.E. Project is one of the most exciting programs the City of Eagan has become involved with, in the education of our young people. when a program can be approached in a multi- discipline fashion ie., education, law enforcement, and service organizations, success of the program is greatly enhanced. I would like to thank the Eagan City Council for their support, the School Districts for their interest and excitement in the program, and the Eagan Lion's Club for the funding to enable us to have the program. Patrick J. Geagan Chief of Police PJG:lb THE LONE OAK TREE... THE SYMBOL OF S GTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer Agenda Information Memo September 19, 1989 City Council Meeting Administrative Assistant Witt will be present at the Eagan City Council meeting in order to provide information on the new optical scan voting equipment which will be used in the Eagan City elections in November. Administrative Assistant Witt will provide commentary explaining the use of the equipment itself and the methods by which the ballots are tabulated. The Eagan City Council and staff will be invited to demonstrate the new equipment during this procedure. Demonstration ballots will be provided for all interested voters in the audience. Members of the audience in the City Council Chambers and members of the cable television audience will be encouraged to practice using the new voting equipment prior to the election. Demonstration voting equipment will be located in the lobby at the Municipal Center for registered voters to use during regular City office hours. There is no official action required for this item. 3 Agenda Information Memo September 19, 1989 City Council Meeting A. PARRS AND RECREATION DEPARTMENT Item i Consider Construction of Warming House Shelter, Well Site Park --For the 1988/1989 skating season, an open skating surface 325 feet X 125 feet was created at Well Site Park. The ice rink was promoted for both pleasure skating and for the Park and Recreation Department's speed skating program. An 8 foot X 20 foot trailer was placed at the site to serve as a warming shelter. Due to increased attendance for pleasure skating and increased participation in the speed skating program, the warming trailer was determined to be of inadequate size. This evaluation was made from comments from the public, speed skating participants and from City staff. The Advisory Parks and Recreation Commission at its September 7, 1989 meeting, considered various alternatives for providing an adequate warming shelter at the Well Site Park. For the Council's information, enclosed on pages _5� through V0 are a memorandum from Park and Recreation staff concerning a warming shelter for Well Site Park, a memorandum to the Advisory Parks and Recreation Commission from Director of Parks and Recreation Vraa describing several alternatives, and a site plan of the park and a prospective sketch of a proposed warming shelter. In official action at its September 7, 1989 meeting, the Advisory Park and Recreation Commission recommended that the City Council authorize $8,500 from the Park Site Fund for the construction of the proposed warming shelter for Well Site Park. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recommendation of the Advisory Parks and Recreation Commission that the City Council authorize $8,500 from the Park Site Fund for the construction of a proposed warming shelter for Well Site Park. 4 MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR HONORABLE MAYOR AND CITY COUNCIL FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION lq DOROTHY PETERSON, RECREATION SUPERVISOR II DATE: SEPTEMBER 13, 1989 RE: WELL SITE PARK - WARNING SHELTER BACKGROUND The City Council previously approved the changes made to the Well Site Park skating facility for the 1988/89 skating season. The hockey boards and old .warming house were removed, and an open skating surface 325' X 125', was created at the site. An 8' X 24' trailer was placed at the site to serve as a warming shelter. In addition to marketing the rink to the Community as the City's attractive site for pleasure skating, the department's speed skating program held its practices at Well Site Park. The speedskating program, introduced during the 1986/87 skating season, began with six (6) families. The following season twelve (12) families participated. Goat Hill Park was used for speedskating practice. Establishment of the large skating surface at Well Site Park resulted in the speed skate program doubling once again to twenty-five (25) participant families. ISSUES Comparison of 1987/88 and 1988/89 attendance figures at Well Site show increased use of Well Site Park. I987 88 December - January 1-15 January 16-31 Average 25/day 22/day 13/day Average 21/day 31/day 30/day The average attendance for nights of speedskating practice was 29. In addition, parents of skaters, who were not counted, increased the "crowd" to sixty (60) or more persons. Upon the completion of the skating season, evaluations from the public, speedskating participants and staff, drew attention to the inadequate size of the warming trailer. WELL SITE PARK PAGE TWO SEPT. 13, 1989 The attached staff memorandum to the Advisory Parks and Recreation Commission outlines a proposed solution to the warming shelter needs at Well Site Park. Also, attached are a site plan of the park and a perspective sketch of the proposed warming shelter. CONCLUSION The Parks and Recreation Advisory Commission, at its September 7, 1989 meeting, recommended that the City Council authorize $8,500.00 from the Park Site Fund for the construction of the ,proposed warming shelter ,for Well Site Park. FOR COMMISSION ACTION To approve the recommendation of the Advisory Parks and Recreation Commission. OR To deny approval of the recommendation of the Advisory Parks. and Recreation Commission. KVIDP/b]s Enclosure MEMORANDUM TO: ADVISORY PARKS 3 RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS A RECREATION DATE: AUGUST 31, 19a9 RE: WELL SITE PARK - WARMING HOUSE ALTERNATIVE HACKGROUND Last year, Well Site Park was re -graded and the hockey rink removed. The old °temporary" warming house was also removed (or did it just crumble). In its place an open skating/speed skating oval was created. A portable warming house, consisting of a trailer was used instead of a permanent facility during the winter of 1988/89. After a year's experience, it is obvious that this facility is too small to effectively service this location and the number of skaters that it attracts. ISSUE The portable warming house facility has turned out to be "too small" to effectively service this location. Although, any of the winter buildings might be on occasion too small, the frequency of space shortage at Well Site Park, was such that the department feels a need to find a resolution to this problem. The issue before the Commission is to determine what is the most effective, as well as a most economical solution, to this issue. ALTERNATIVES/DISCUSSION Building permanent facilities in Eagan Parks has been guided by "past practices". Parks with major winter usage and summer usage have a permanent facility. These have included Sky Hill, Goat Hill, Quarry. Parks with just summer or just winter usage have temporary facilities. The extent of the winter/summer usage defines the size of the building, and therefore the variation in the building's size between Quarry Park and Carnelian Park, etc. Well Site Park, because it does not have summer: programs, has been slated for a portpble building, as was used last season. An alternative to a portable bufTdfng would be to build a permanent facility that follows current building designs, even though its use is limited to winter. The smaller design used at Carnelian at $30,000, however, seems to be too expensive for this location - given the department's many other priorities. The building size is about right to meet winter needs. Staff has considered the possibility of moving summer programs to the park in an attempt to justify the larger permanent structure of this type. However, at this time it does not appear to be in the best interests of the recreational program. Staff is concerned that even the smaller Carnelian building,desfgn at $30,000, would be too expensive for this location; the Commission may feel otherwise. Another alternative that might be considered is the construction of a "pre-cut" garage type facility. Similar in size to the Carnelian building, a 16 X 22 garage could provide about 350 square feet, an amount staff believes would adequately satisfy the demands of the location. (The portable trailer is 8 X 12, and provides 96 square feet). The _pre-cut and near built garage costs approximately $4,800.00 to $5,000. It would be necessary to make this facility suitable for winter use. The building would have to be insulated, walled, electric lights installed, heated, the exterior painted, ceiling insulated and panels added for sound abatement. Flooring material would also be required for skating use. This would add approximately $3,000 to the cost for a total building cost of $8,000. There might also be an additional cost for electrical service to the building; this is yet to be determined. Parks i Recreation maintenance crews would complete the structure and do the interior work. At this time, staff is reviewing the concept plans with the building inspection department; they have previously indicated that such a building would be permitted and could be adapted readily for winter use. This alternative is substantially more economical than the Carnelian building. The major difference in cost relates to the aesthetics of the exterior and the interior. Although, not as attractive as the Carnelian building, this facility would not be undesirable in the neighborhood. We would definitely attempt to make the building as favorable as possible. Use of exterior cedar would help to improve appearances, along with a hip roof which has been traditional at other park buiidings. The other alternative for the Commission is to do nothing and continue to, use the portable trailer. If the Commission so chooses, direction should be given to utilize the portable traisler, however we should consider the restriction such a unit would have on programming and the public use of this facility. STAFF RECOMMENDATIONS Staff is of the opinion that construction of a converted "garage" designed into a warming house is a suitable solution. If, for some reason, Well Site Park at some time in the future is not as heavily used, the garage could be removed from the site and transported to another location. FOR COMMISSION ACTION To review the alternatives of providing the warming house facility at well Site Park and make recommendations that authorize the appropriate solution. KV/b 1s 4Z, Drove By uq vp Drawing Title d5D Y�{C-i.I.�TE 9Dote: �V Qd�i � �vicurc No. 2i Vill P-2 Drown tly: K4 r� Drawing Title 4 pD w Date � aag ■ ( � FIGURE RO. Vs4a 6c) Agenda Information Memo September 19, 1989, City Council !Besting B. PUBLIC WORKS DEPARTMENT: Item 1. Select Consultant for Engineering Services (Cliff Road Water Treatment Plant) --Earlier this year, the Council authorized staff to proceed with a formal Request For Proposal process for the selection of a professional consulting engineering firm to perform the design and contract administration services for the construction of the new Cliff Road Water Treatment facility. An Evaluation Committee was established to review the proposals and to provide a recommendation for formal Council consideration. This Committee was comprised of the following individuals: Tom Colbert, Director of Public Works Tom Hedges, City Administrator Ted Wachter, Councilman/Chairman of Public Works Committee Joe Connolly, Superintendent of Utilities/Buildings Paul Heuer, Water Treatment Plant Operator !like Foertsch, Assistant City Engineer Eleven firms received copies of the RFP with the following seven firms submitting proposals for consideration: Bonestroo, Rosene, Anderlik & Associates Orr-Schelen-Mayeron & Associates Short -Elliott -Hendrickson & Associates Donohue & Associates Bolten & Menk'& Associates J.M'. Montgomery & Associates Rieke, Carroll, Mueller & Associates After evaluating the proposals of Committee selected the following on Thursday, September 14: these seven firms, the Evaluation three firms for formal interviews Bonestroo, Rosene, Anderlik & Associates Orr-Schelen-Mayeron & Associates Donohue & Associates After evaluating all information submitted with the proposals and presented with the personal interviews, it was the consensus of the Evaluation Committee that a recommendation be submitted to the City Council for consideration of hiring the firm of Bonestroo, Rosene, Anderlik & Associates, Inc., to perform the technical design and contract administration services for the construction of the proposed Cliff Road Water Treatment facility under Project 548. ACTION TO BE CONSIDERED ON THIS ITEM: To select the firm of Bonestroo, Rosene, Anderlik & Associates, Inc., to perform professional engineering services for the design and contract administration of the Cliff Road Water Treatment Plant under Agenda Agenda Information Memo September 19, 1989, city council Meeting Project 548 and authorize the Mayor and City Clerk to execute all related contract documents. _y c� Agenda Information Memo September 19, 1989 City Council Meeting There are twenty-five (25) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the disucssion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS Item 1. Seasonal Park Maintenance Workers --This item is informational and no action is required on the Council's part. Seasonal Parks Maintenance Workers have been resigning in order to return to their various schools. In order to fill the vacancies in*a timely manner, the City Administrator has authorized the hire of the following persons as.Seasonal Park Maintenance Workers: Haldor Goetzk, Velta Martin, Robert Parrott, John Tracy and Mark Nelson. The Seasonal Forestry Techs authorized for hire are Stanley Schneider and Brian Banaszewski. No action is required on this item. MOUNT CALVARY LUTHERAN CHURCH/REQUEST TO WAIVE FEE B. Request to Waive Fee, Permit to Solicit, Mount Calvary Lutberan Church --The City has received an application for a solicitor's license from Mount Calvary Lutheran Church. The church is planning a door to door food collection to benefit the Community Action Council Food Shelf on Saturday, September 23, from 9:00 a.m. to 12:00 noon. Since the food drive is for non-profit and community service reasons, the church is requesting that the City Council w e the $25 permit fee. Enclosed for your information on page T�cis a letter from Suzanne M. Hoffman from the church xplaining the reasons.for the request and enclosed on page /A is a memo to City Administrator Hedges from Administrative Assistant Witt regarding this matter and stating that it is staff's recommendation that the Council waive the fee. ACTION TO BE CONSIDERED ON THIS ITEM: To waive the $25 permit fee for a permit to solicit for Mount Calvary Lutheran Church on September 23 in order to collect food to benefit the Community Action Council Food Shelf. �3 Mount Calvary LUTHERAN CHURCH PHILIP HEIDE ROBERT KRIEBEL BARBARA MCCAULEY Pastor Pastor EducetloMYouth Director 3930 RAHN ROAD, EAGAN, MINNESOTA 55122 PHONE: 454-2344 City Council City of Eagan 3830 pilot Knob Road Eagan, MN 5512223 Gentlemen: I _0�ta*_ "We preach Christ crucllled... Christ the power of God end the wlsti m of eod." 1 Cor. 1:27.24 I September 8, 1989 Mount Calvary Lutheran Church is planning a door to door food collection to benefit the Community Rction Council Food Shelf on Saturday, September 23rd, from 9:00 a.m. to 12:00 noon. I have applied for a permit from the City of Eagan and the suggestion was made to roe by Liz Witt, that I ask the council to wave the $25.00 permit fee, as the permit is for non-profit reasons. Would it be possible for the Eagan City Council to wave the fee of $25.00 for a permit to solicit, issued to Mount Calvary Lutheran Church for the the morning of Saturday, September 23, 1989. This would be greatly appreciated. Thank you. mil Sincerely, Suzanne M. Hoffman Social Ministry Committee September 11., 1989 TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT WITT RE: SOLICITATION APPLICATION FROM MOUNT CALVARY CHURCH The City -has received and Chief Geagan has approved, an application to solicit from the Mount Calvary Lutheran Church in Eagan. Church members wish to go door to door to collect food items or money for food, for the Community Action Council. They plan to go door-to-door on Saturday, September 23, from 9:00 a.m. to noon. The committee requests a waiver from the $25 solicitation fee. Staff recommends that the Council waive the fee. C Agenda Information Memo September 19, 1989, City council Meeting VACATION/LEXINGTON WAY @ LEXINGTON AVE C. Vacation of Public Right -of -Wag, Receive Petition/Order Public Hearing (Lexington Way @ Lexington Avenue) --With the pending upgrading of the Lexington Way cul-de-sac, which will sever the existing intersection of Lexington Way with Lexington Avenue, it is no longer necessary to maintain this portion of existing public right-of-way as well as that portion of old Lexington„Avenue that was abandoned with its realignment. Also, with the proposed final platting of the Eagan Evangelical Covenant Church Addition, the vacation of this public right -of, -way will help eliminate a separate parcel subject to potential tax forfeiture by incorporating all this property into one large lot description. ACTION TO BE CONSIDERED ONITHIS ITEM: To receive the petition to vacate a portion of public right-of-way (Lexington Way @ Lexington Avenue) and schedule a public hearing to be held on October 17, 1989. BIDS/AWARD CONTRACT/WELLS #14 & 015/PUMPROUSE & FACILITIES D. Contract 89-08, Receive Bids/Award Contract (Wells #14 & #151 Pumphouse & Facilities) --On September 13, 1989,.at 11:30 a.m., formal bids were received for the construction of the pumphouse buildings with related pumping facilities for Wells #14 and #15 anticipated to be,completed early next year. Enclosed on page jZ is a tabulation of the bids received with a comparison of the low bidder to the estimate contained in the feasibility report. All bids will be reviewed for accuracy and compliance with bid specifications and any deviations will be noted at the Council meeting on September 19. ACTION TO BE, CONSIDERED ON THIS ITEM: To receive the bids for Contract 89-08, (wells #14 & #15 - Pumphouse & Facilities) and award the contract to the lowest responsible bidder. _y I( 1. A & K Const. 2. Richmar Const IAV BID WELLS NOS'. 14 6 15 PUMPING FACILITIES CITY CONTRACT NO. 89-08 EACAN, KINNESOTA 1989 BID 'TIME: 11:30 A.M. BID DATE: BED., SEPT. 13, 1989 WELL #14 WELL #15 $198,350 $152;,900 197;840 160,270 Feasibility Estimate $196,455 168.,000 Engineer's Estimate 194,000 1,72,000 8 Over (t) Under (-) F.R. Over (+) Under (-) E.E. TOTAL BASE BID' $ 351„250.00 358,110.00 $ 351,250.00 $'364,455.00 $ 366„000.00 3.628 - 4.038 Agenda Information Memo September 19, 19690 City Council Meeting APPROVE PLANS/AUTHORIZE AD FOR BIDS/EFFRESS ADDN E. Contract 69-21, Approve Plans/Authorize Ad For Bids (8ffress Addition - Storm Sewer) --As a result of the public hearing held on July 5., 1989, for Project 567, the Council authorized the preparation of detailed plans and specifications for the installation of additional storm sewer facilities within the Effress Addition. These plans have now been completed and are being presented to the Council for consideration of authorizing solicitation of formal bids. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 89-21 (Effress Addition - Storm Sewer) and authorize a bid opening to be held at 11:00 a.m. on Monday October 2, 1989. RECEIVE PETITION/AUTHORIZE FEASIBILITY REPT/WEST PUBLISHING F. Project 585, Receive Petition/Authorize Feasibility Report (West Publishing 3rd Addition - Storm Sewer) --The staff has received a petition requesting the preparation of a feasibility report for the above -referenced improvements that will be necessary to allow the continued expansion and development of the West Publishing property. The petition included- the appropriate guarantees for costs incurred if the project should not be approved at the time of the public hearing. Subsequently, it is recommended that the Council receive the petition and authorize the preparation of ,said report. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 585 (West Publishing 3rd Addition - Storm Sewer) and authorize the preparation of the feasibility report. APPROVE RESOLUTION AUTHORIZING COST PARTICIPATION AGNT W=TH MNDOT G. Project 543R, Approve Resolution Authorizing Cost Participation Agreement 66301 With MDDOT (Sibley Hills Drive - Frontage Road Reconstruction) --The Minnesota Department of Transportation ha% agreed to participate in the reconstruction costs of the Sibley Hills Drive frontage road and related turn lanes and bypass 'lanes on T.H. 13,. However, they require the City to pass a resolution authorizing the execution of the Cost Participation Agreement. This agreement has been reviewed by staff and found to be in ,Q compliance with similar type agreements. Enclosed on page T is a copy of the sample resolution as required by MnDOT. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution authorizing the execution of MnDOT Cost Participation Agreement #66301 for Project 543R (Sibley Hills Drive/Frontage Road Reconstruction. 66301 CITY OF FAGAN BE IT RESOLVED that the City of Eagan enter into Agreement No. 66301 with the State of Minnesota, Department of Transportation for the following purposes, to -wit: to provide for payment by the State to the City of the State's share of the frontage road and right turn lane construction and associated construction to be performed upon, along and adjacent to Trunk Highway No. 13 at Sibley Hills Drive within the corporate city limits under State Project No. 1901-125 (T.H. 13=117). BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such agreement. State of Minnesota County of Dakota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the Council of the City of Eagan at a duly authorized meeting thereof held on the day of 1989, as shown by the minutes`of said meeting in my possession. City Clerk Agenda Information Memo September 19, 1989 City Council Meeting H. Project 514, Receive Final Assessment Roll/Authorise Public Hearing (Duckwood Drive - Streets i Utilities) --All construction associated with the above -referenced project has been completed, final costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for consideration of scheduling a public hearing for formal presentation and discussion with all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 514 (Duckwood Drive - Streets & Utilities) and schedule a public hearing to be held on October 17, 1989. RECEIVE FINAL ASSMT ROLL/PUBLIC HEARING/EAGANDALE CTR INDUS PR 3RD I. Project 552, Receive Final Assessment Roll/Authorize Public Hearing (Eagandale Center Industrial Park 3rd Addition - Utilities) --All construction associated with the above -referenced project has been completed, final costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for consideration of scheduling a public hearing for formal presentation and discussion with all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 552 (Eagandale Center Industrial Park 3rd Addition - Streets & Utilities) and schedule a public hearing to be held on October 17, 1989. RECEIVE FINAL ASSMT ROLL/PUBLIC HEARING/CLEARVIEW ADDN J. Project 545, Receive Final Assessment Roll/Authorize Public Hearing (Clearview Addition - Streets) --All construction associated with the above -referenced project has been completed, final costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for consideration of scheduling a public hearing for formal presentation and discussion with all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 545 (Clearview Addition - Streets) and schedule a public hearing to be held on October 17, 1989. MAI Agenda Information Memo September 19, 1989, City Council Meeting VACATION/LOT 1. BLOCK 1. LONE OAR 2ND ADDN R. vacate Utility Easement, Receive Petition/Order Public Hearing (Lot 1, Block 1, Lone Oak 2nd Addition) --Northwest Airlines, Inc., proposes to extend their flight training facility which will encroach upon an existing utility easement incorporating a City water main. As a part of the building expansion, they will be relocating this water main to a newly dedicated utility easement. Subsequently, it is necessary to vacate the existing easement where the building will be expanded. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and schedule a public hearing to vacate a utility easement (Lot 1, Block 1, Lone Oak 2nd Addition). RECEIVE BIDS/AWARD CONTRACT/LEXINGTON WAY L. Contract 89-18, Receive Bids/Award Contract (Lexington Way - Streets & Utilities) --At 11:15 a.m. on September 13, 1989, formal bids w re received for the above -referenced project. Enclosed on page is a tabulation of the bids received with a comparison of the low bid to the estimate contained in the feasibility report presented at the public hearing held on August 1, 1989. All bids will be reviewed for accuracy and compliance with bid specifications and any deviations will be discussed at the Council meeting on September 19. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 89-18 (Lexington Way - Streets & Utilities) and award the contract to the lowest responsible bidder. a( LEXINGTON WAY STREET] TRUNK WATERMAIN, AND APPURTENANT WORK CITY; PROJECT NO. 542 CITY CONTRACT NO..89-18 EAGAN, MINNESOTA 1989 1. Landwehr Heavy Moving, Inc. 2. Brown and Chris, Inc. 3. S.M. Hentges & Sons, Inc. 4. Ceca Utilities, Inc. LOW BID Feasibility Estimate .Engineer's,Estimate # Over (+) Under (-) F.R. % Over (+) Under (-) E.E. BID TIME: BID DATE: C;?, ;;I- 11:15 A.M. WED., SEPT. 13, 1989 TOTAL BASE BID, $ 17.5.,223..00 187,199.25 192,,.995..00 195,122.40 $ 178,,223,.00 $'238.,390.00 $ 176,200..00 -25.;23$ +1.14$ Agenda Information Nemo September 19,, 1989, City Council Meeting APPROVE CHANam ORDER #1/PUMPHOUSE #13/LANDSCAPING M. Approve Change Order #1, Contract 88-33 (pumphouse #13 - Landscaping) --Change Order #13 provided for the installation of additional topsoil, sodding and erosion control due to the fact that the subsequent separate landscaping contract had to be delayed until 1990. The Change Order also provided for a modification to the wiring at the Lexington Avenue booster station to provide additional isolatedcontacts for the remote high and low pressure alarm systems. The total cost of this 'Change Order (:$6;,399,) will be the responsibility of the City's trunk water source and supply fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #.1 for Contract 88-33 (Pumphouse #13 -,Landscaping) and authorize the Mayor and. City Clerk to execute all related documents. FINAL PYMT/ACCEPTANCE/WELL #1A TIMBERLINE PUMP REPAIR N. Contract 89-04, Final Payment/Acceptance (Well 11 & Timberline Pump Repairs) --The City has received a request for final payment along with the certification from our consulting firm that all work had been completed in conformance with City approved plans and specifications. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final payment for Contract 89-04 (Well #1 & Timberline Pump Repair) to Layne Minnesota in the amount of $29,392.50 and authorize final acceptance for perpetual maintenance subject, to warranty provisions. FINAL PYMT/ACCEPTANCE/DALLAS DEVELOPMENT 2ND ADDN O. Contract 87-38, Final Payment/Acceptance (Dallas Development 2nd Addition - Streets & utilities) --The City has received a request for final payment along with the, certification for the consulting engineer that all work was performed in compliance with City approved and specifications. All final inspections have beeh performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 8th and final payment for Contract 87-38 (Dallas Development 2nd Addition - Streets & Utilities) to Richard Knutson, Inc., in the amount of $10,098.95 and authorize final acceptance for perpetual maintenance subject to warranty provisions. ,P3 Agenda Information Memo September 5, 1989, City Council Meeting FINAL PYMT/ACCEPTANCE/SEALCOAT P. Contract 89-01, Final Payment/Acceptance (Bealcoat)--The 1989 sealcoating program has been completed in accordance with City approved plans and specifications. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final payment for Contract 89-01 (Sealcoating) to Asphalt Surface Technologies Corporation in the amount of $156,542 and accept the improvements for perpetual maintenance subject to warranty provisions. FINAL PYMT/ACCEPTANCE/FIRE STATION ti - PRING LOT Q. Contract 88-28, Final Payment/Acceptance (Fire Station #1 - Parking Lot) --The completion of the reconstruction of the Fire Station #1 parking lot facilities have been completed. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 3rd and final payment for Contract 88-28 (Fire Station #1 - Parking Lot) to Munn Blacktop, Inc., in the amount of $1,670.21 and accept the improvements for perpetual maintenance subject to warranty provisions. APPROVE PLANS/AUTHORIZE BIDS/HILLS OF STONEBRIDGE 2ND ADDN, R. Contract 69-22, Approve Plans/Authorize Ad For Bids (Hills of Stonebridge 2nd Addition - Storm Sewer & Water Main) --Under the public hearing portion of the agenda, Project 581 will discuss the installation of these proposed facilities. If that project is approved as a result of that public hearing process, it would be appropriate to approve the detailed final plans and authorize the advertisement for formal bid solicitation. Due to the quickly diminishing construction season and the developer's desire to have these improvements completed yet this year, it is appropriate to proceed with this project as proposed. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 89-22 (Hills of Stonebridge 2nd Addition - Storm Sewer & Water Main) and authorize the advertisement for a bid opening to be held at 10:00 a.m., Monday, October 2, 1989. 0 Agenda Information Memo September 19, 1989 City Council Meeting FINAL PLAT/WEST PUBLISHING 3RD ADDITION S. Final Plat for West Publishing 3rd Addition --All documents relative to the final plat, including the development agreement, have been processed by both the applicant and the Department of Community Development. Assuming the agreements are properly signed and all conditions have been met, the final plat will be presented for final plat consideration. If there are reasons that the final plat should be removed from the agenda, a recommendation will be made at the time the agenda is adopted for the September 19 meeting. Enclosed on pages cpo7is a copy of the final plat as it appears for signature and recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for West Publishing 3rd Addition. WEST PUBLISHING COMPANY 3RD ADDITION LOT I BLOCK ,V 630AM ft It 14464 Anw, ail! 0lop I P wain-Fv O T S VICINITY MAP W 13, Ir0 It. R" 23 II �4P I I0 C AO I�NyY•� 1�1e 11 It( V•�1w�lrO rpl 1��.f11r��li7OOM.r1y4 'NtiNN8Nt1'YIYYrYfO.T���Mt ° 1 I rrY+ n. Jn. un o r•n1 w /ry YI • 1 P Y NI 41 Y'.1 glVli :YY !_rlr laMNlw. �. r PT:Na N Ir 411w1q YY.IM nrr:r urul.i �. IY :r1I N YN.• NN. N b_r .• Y NI: . 1:• 1_JN : /. 4rw :1. M.N i_IN w_wl.. rMr:Mr N r�r 141 x 14 NN Yn IN , Incl u:i'4 •. 11: IYr. r a Nvw1 Y/I41 N Irl\ i MN. Y 4.r:.. M r/tir lul `1411 .N 1•r n .••1 r 11 . I...Irr N YI.f1 :NI I �1\ Irr N Ir No.w :r+1 r 14 1 N 1 Pnrr v: i yrNw 11: Ir.I .v n 1.1 J1.1. w. wrrlr Ir41 NM YY r: \11.1 1A:N 1•• 4 MY.,I Inl M'14 brl\ MII .A I. VM/wN Plln M Inllr 11 . IIN.•r N MIA, Iwl N ly : 1..! u•1 \.. 1 Pn:w of .. n. 1 1- 41. Irl •.wNI /I Nr1eI : wrI IrU Ny 14 w 4 AW'In rr. 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Y4 awN11YY ryw14 M M Y}ri .r 111 rrylr I'll.. rV Mimi" ta"M N411 Y IIIr PN :Olt Y 141.wey•.vl•�+I 4r n._I.41 bI01r 1\I\,_.„__IIf N_.. .. .. .r l! N ..... Ir r ly .._.r ull rfl MlMlrfOOYl. rYlw.�ir fwlO.I N...r WIfN..11/i1JN1l. 1 \•'••.r :nuN I4I I Our rnr.IlrI1` r1.n.1 Ir Ow•.1-rN.14N r uII .IN .. r a glYllf IryYI'M 1HIus. IYI lyl. u rrrar4n. .•..••ur N.w I..ir I�1 n W.. 141 Ir rl4ra P.N/1 nw..r :wuNN LNNA w I .W. r 14.r /IMr .. r rrl.•Ar O w\In 4J�.r 1. r r4rlNN MY. I4a .4 Y_. p4 Y. 41 q\ 111111 IINI O. _ 1 \nrp rrllll IYI IN4 NWwI .\. IIIN M 1Y Nlln N IY ►1bb. N Illb IN rRu1 w uI. H N Yll-& 0141.11__, IryI4fr0 N T111.1' - � ' WN. (.wIL Y_y1. I•-wP @mMe WIm\1,. fir. n_..A. 1r11 N.xrr P. !1/ eNl Y Nw r.0 . uNll n Yrru y1w..1..4lwullau.r4.1_Ir*'1 b111Y INI-AWN.___.._.. IM glr.r n. 4r111�r1r.g14� Mg r.\IM. I•�Il..w.'.Ar 41.r4.Ir Irrlm 4. J. 4.•4r rN1uI1W .r 14 Yr .l 11 ,IY lllr rr_rlNlxr. .:_'•Ar .l •J•\u.11rl. : 11/rI.r 11 x II Vr.Nw'x14 ' 41n I.0 I:�.. rliw.rr 1 \..ar .nnN r4N Ir Lrr4 1. I. P. Ir Ir W Ir YY: IMI .. PI. NN .1 ra n4 r.u. .w4N n. / Iu.4 ... n.. Yr N IM . finl l..Ivn' YNI IvrN. 4 �u1. lruy.rl lr.. rrruwaN nIrN11\n- Wir 4ar1:111. ... . p4 Y. 41 q\ 111111 IINI O. _ 1 \nrp rrllll IYI IN4 NWwI .\. IIIN M 1Y Nlln N IY ►1bb. N Illb IN rRu1 w uI. H N Yll-& 0141.11__, IryI4fr0 N T111.1' - � ' WN. (.wIL Y_y1. I•-wP @mMe WIm\1,. fir. �L I (j)WVr_-- - - 19. a ,\ 'Y 1117 , I I 1 , 1 \ 9� d ` ---------------------- r\ \ 9F \ , ------------------------- ,______-------__-----_____ , \ \ q p�------------ 8 8 E i� �!1 I !c Agenda Information Memo September 19, 1989 City Council Meeting FINAL PLAWLEBINGTON POINTE 4TH ADDITION T. Final .Plat for Lexington Pointe. 4th Addition --All documents relative to the final plat, including the development agreement, have been processed by both the applicant and the bepartment of Community Development,. Assuming the agreements are properly signed and all condi-tions have been met, the final plat will be presented for final plat consideration. 'If there are reasons that the final plat should be removed from "the agenda, a recommendation will be made at the time the agenda is adopted for the September 19 meeting. Enclosed on page, -E is a copy of the final plat as it appears for signature and recording at Dakota County. ACTION TO BE CONSIDERED ON THIS =TEM:, To approve the final plat for Lexington Pointe 4th Addition. 01 o PEI 1, 1 r . O*i Z 9 ;13 D 0 LL- Ld F- wO. Z 0 n Z 0 C) Z C;1? Agenda Information Memo September 19, 1989 City Council Meeting FINAL_PLAWLE%INGTON POINTE STH ADDITION U. Final Plat for Lexington Pointe Sth ,Addition --All documents relative to the final plat,, including the development agreement, have ,been ,processed by both the applicant and the Department of Community Development. Assuming the agreements are properly signed and all conditions have been met, the final plat will be presented for final plat consideration. If there are reasons that the final plat shouldbe removed from the agenda, a recommendation will be made at the time "the agenda is adopted for the September 19 meeting. Enclosed on page e-31 is a copy of the final plat as it appears for signature and recording at Dakota.County. ACTION TO BE CONSIDERED ON THIO ITEM: To approve the final pkat for Lexington Pointe 5th Addition. 30 EXHIBIT UA" LEXINGTON POINTE FIFTH ADDITION IW Y •or.m�.rr nwo[a _ nar w.wuno. .YY.•lr0 o w•r. ar. _..-.r•Y w. .w./ al Y lIY '/YY�MY1..1 wx rn:.n r. 4ki TRI•L AND SURVEYING M.MC. SHE& 2 OF..2 S SETS Agenda Information Memo September 19., 1989. City'Council Meeting FINAL PLAWCOVENTRY PASS V. Final Plat for, Coventry Pass --All documents. relative to the final plat, including the development agreement, have been Processed by both the applicant and the, Department of Community Development. Assuming the agreements are properly signed and all conditions have been met, the final plat will be presented for final plat consideration. If there are reasons that the final plat should be removed from the agenda, a, recommendation will be made at the time the agenda is adopted for the September 19 meeting. Enclosed on page 33 is,a copy of the final plat as it appears for signature and recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Coventry Pass. �— EXHIBIT "A" COVENTRY PA S S r I So 7 J-0 Ax, is ,plm,u oA A.. _ :x ----------- ZIP - 21 to 28 n.—j In 0 -4 c �i— 24 .21 go Sr� es Z pv A' A Agenda Information Memo September 19, 1989 City Council Meeting PROCLAMATION/NATIONAL BUSINESS WOMEN'S WEER W. Proclamation, National Business Women15 peek --The Mayor has received a request from Penny Boylan, the secretary of the Northern Dakota County Business and Professional Women's Club to proclaim the week of October 15 - 23., 1989 as National Business Women's Week in the City of Eagan. 'Enclosed for your information on pages through y� are a copy of the Setter from Ms. Boylan and a copy of the proclamation. ACTION TO BE CONSIDERED ON TSIs ITEM: To .declare the week ;of October 15 - 23, 1989 as National Business Women's Week in the City of Eagan. 34 r[Oif2P�3 f [LJ211� 9L)e4e3dco32ad ��o� Oo2P�riY 'r')4WO September 8, 1989 Honorable Mayor City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55121 In honor of National Business Womens Week, October 15-23, 1989, we are enclosing a proclamaation form for your action at your next City Council meeting. Please send the signed proclamation to: Betty Murray President Northern Dakota County Business and Professional Women Box 18008 W. St. Paul, MN 55118 Thank you for your consideration. Sincerely, Pio,' Penny Boylan Secretary Northern Dakota County Business and Professional Women NATIONAL BUSINESS WOMENIS WEER October 15 - 230 1989 WHEREAS, working women constitute millions of the nation's working force, and are constantly striving to serve their communities, their states and their nation in civic and cultural programs, and WHEREAS, major goals of business and professional women are to help create better conditions for business women through the study of social, educational, economic and political problems; to help them be of greater service to their community, to further friendship with women throughout the world, and WHEREAS, all of us are proud of their leadership in these many fields of endeavor, NOW, THEREFORE, BE IT RESOLVED, I, Victor Ellison, Mayor of Eagan, do hereby declare October 15 - 23, 1989, as "National Business Women's Week" sponsored by the National Federation of Dakota County Business and Professional Women, and urge all citizens in this community, all civic and fraternal groups, all educational associations, all news media and other community organizations to join in this salute to working women by encouraging and promoting the celebration of the achievements of all business and professional women as they contribute daily to our economic, civic and cultural purposes. Motion Made By: Seconded By: Those In Favor: Those Opposed: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of September, 1989. E.J. VanOVerbeke, City Clerk City of Eagan 0 Agenda Information Memo September 19, 1989, City Council Meeting VACATION/CHESMAR DRIVE S. Vacate Excess Public Right -of -Way, Receive Request/Order Public Hearing (ChesMar Drive) --With the recent improvement and upgrading of Cliff Road east of Pilot Knob Road, the previous intersection of ChesMar Drive with Cliff Road was relocated approximately 50' to the west to line up with the new street entrance of Fairway Hills Drive on the south side. Subsequently, this results in some excess public right-of-way associated with the old alignment which should be vacated to allow it to be incorporated into the City's Cliff Road Water Treatment Plant property which is being platted in coordination with the Treatment Plant project. Therefore, it would be appropriate tO proceed with the formal public hearing process. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the request and order a public hearing for October 17 to consider the vacation of excess public right-of-way for ChesMar Drive south of Cliff Road. 37 Agenda Information Memo September 19, 19890 City Council Meeting RECEIVE BIDS/AWARD CONTRACT/SIBLEY HILLS DR & SKYLINE RD Y. Contract 89-05, Receive Bids/Award Contract (Sibley Hills Drive a Skyline Road - Streets & Utilities) --At 10:30 a.m., on Friday, September 15, formal bids were received for the installation of streets and utilities along Sibley Hills Drive and Skyline Road as necessary to provide service to the Ridgehaven Addition and Prettyman Heights Addition which received final plat approval on 3-28-89 and 7-18-89, respectively. Enclosed on page is a tabulation of the bids received with a comparison to the estimate contained in the feasibility report presented at the public hearing held on January 17, 1989. Phase I provides for the upgrading of Sibley Hills Drive frontage road, installation of turn and bypass lanes on T.H. 13 and the extension of Sibley Hills Drive to Auge Road which is being constructed privately by the developer of the Prettyman Heights Addition. Phase II provides for the installation of all streets and utilities within Skyline Road which is anticipated to be initiated in the Spring of 1990 to allow the acquisition of all required easements. All bids will be analyzed for accuracy and compliance with bid specification requirements and any deviations will be discussed at the Council meeting on September 19. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 89-05 (Sibley Hills Drive & Skyline Road - Streets & Utilities) and award the contract to the lowest responsible bidder. SKYLINE ROAD/SIBLEY HILLS 'DRIVE STREETS, UTILITIES & APPURTENANT WORK PROJECT NO. 543R CONTRACT NO. 89-05 EAGAN, MINNESOTA CONTRACTORS 1. Brown & Chris„ Inc.. 2. Landwehr Heavy Moving,, Inc.. 3. Ceca Utilities, Inc. 4. S'.M. Hentges & Sons, Inc. LOW BID Feasibility Estimate Engineer,"s Estimate Over (+) Under (-) F.R. Over (+-) Under (-) 'E. E. 31 TOTAL BASE BID $ 426,149.50 433,310.00 444,594.50 456, 555.00 $ 426,,149.50 $ 414,210.3:0 $ 4'21, 000.00 + 2.88% '1-22% Agenda Information Memo ,September 19, 1989 City Council Meeting DELINQUENT WEED CUTTING BILLS A. Delinquent Beed Cutting Bilis, Final Assessment Roll --On August 15, 1989,, a public hearing was scheduled for September 19, 1989, to receive input from affected property owners regarding the assessment of delinquent weed cutting bills. The assessment roll consists of the following parcels: Parcel # Amount 10-75900-080-01 $115.00 10-14387-010-03 79.35 10-72978-130-03 156.40 10-16601-031-01 69.58 -10-56750-040-04 80.50 10-45060-020-00 59.80 TOTAL: $560.63 The assessments are being spread for one (1) year at 9% interest. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for delinquent weed cutting bills and authorize the certification to the County for collection. DELINQUENT UTILITY BILLS B. Delinquent Utility Bilis, Final Assessment Roil --On August 15, 1989, a public hearing was scheduled for September 19, 1989, to receive input from affected property owners regarding the assessment of delinquent sewer and water bills. Thg,assessment roll consists of the parcels listed on page The assessments are being spread for one (1) year at 9% interest. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for delinquent utility bills and authorize the certification to the County for collection. DELINQUENT UTILITY BILLS 10 -16701 -290 41 17.40 10 -76503 -030 -07 258.62 10 -84600 -170 -01 135.03 10 -44900 -105 -01 95.96 10 -84350 .051 -01 31.59 10 -16300 -010 -01 124.56 10 -84602 -290 -02 157.70 10 -18075 -150 -01 68.50 10 -72978 -090 -03 126.05 10 -32880 -021 -00 33.68 10 -52100 -240 -04 31.29 10 -44651 -130 -01 85.32 10 -39801 -040 -05 20.99 10 -44651 -020 -01 30.36 10 -39802 -040 -09 44.52 10 -18075 -390 -01 137.77 10 -75950 -050 -03 11.84 10 -18300 -020 -02 68.15 10 -75865 -400 -02 83.32 10 -67100 -120 -03 70.62 10 -17400 -147 -00 10.59 10 -84475 -040 -01 12.64 10 -17400 -061 -01 33.20 10 -84421 -020 -01 39.51 10 -17402 -012 -03 120.72 --- 10 -17402 -112 -04 134.34 10 -84602 -260 -03 30.00 10 -17402 -102 -04 532.67 10 -65850 -140 -01 38.36 10 -17402 -101 -04 174.48. 10 -65850 -050 -02 38.36 10 -17402 -092 -04 167.74 10 -65850 -040 -02 36.36 10 -17402 -042 -04 263.01 10 -65850 -030 -02 38.36 10 -17402 -031 44 225.32 10 -65850 -020 -02 38.36 10 -17402 -011 -05 216.89 10 -65850 -010 -02 38.36 10 -17402 -042 -05 185.56 10 -16350 -090 -02 150.06 10 -17402 -041 =05 162.,00 10 -53801 -050 -01 455.10 10 -17402 -052 -05 400.79 10 -56210 -010 -00 32.21 10 -17403 -042 -01 93.97 10 -39801 -010 -05 80.34 10 -17403 -.051 -.O1 209.98 10 -75900 -010 -01 58.33 10 -17403 -052 -01 49.06 10 -75900 -100 -01 58.33 10 -17404 -011 -01 137.81 10 -75950 -120 -02 366:18' 10 -17404 -061 -01 136.61 10 -17400 -156 -00 32.67 10 -17404 -062 -01 131.29 10 -17400 -167 -00 34.80 10 -63981 -040 -05 70.00 10 -17400 -170 -00 201.95 10 -56750 -050 -01 83.55 10 -17400 -021 -04 58.07 10 -56750 -040 -04 39.54 10 -17402 -021 -03 55.50 10 -11700 -010 -02 685.68 10 -17402 -131 -04 211.96 10 -77100 -010 -15 450.53 10 -17402 -091 -04 353.29 10 -14350 -180 -01 15.33 10 -17402 -041 -04 319.40 10 -76500 -040 -04 29.86 10 -17402 -032 -04 196.91 10 -14992 -010 -01 47.13 10 -17403 -041 -01 57.12 10 -63982 -020 -06 159.24 10 -17403 -072 -01 138..13 10 -63983 -030 -09 117.66 10 -17404 -032 -01 197.97 10 -63983 -020 -08 73.28 10 -17404 -031 -01 95.05 10 -63984 -040 -11 41.21 10 -17404 -051 -01 155.21 10 -63984 -040 -05 273.66 10 -53550 -010 -03 97.76 10 -16704 -100 -10 263.11 10 -63981 -020 -02 235.74 10 -73000 -060 -04 273.33 10 -76502 -020 -12 83.38 TOTAL 11680.18 4( Agenda Information Memo September 19, 1989 City Council Meeting VACATE UTILITY EASEMENT, SUNSET 10T ADDITION C. vacate Utility Basement, Lot 1, Block 2, Sunset lot Addition- -on August 15th, the City Council received a Petition and scheduled a public hearing to consider the vacation of a portion of a common lot line drainage and utility easement within Lot 1, Block 2, Sunset lot Addition. Although this application was submitted earlier, it was delayed until an application had been processed for the sideyard setback variance allowing the encroachment to exist. With Council approval of this setback variance on February 21, 1989, it is now appropriate to consider the vacation on this utility easement. All notices have been published in the legal newspaper and sent to all potentially affected utility companies informing them of this public hearing. As of this date, the staff has not received any objections to this proposed vacation. Enclosed on page,is a sketch and legal description showing the vacation being considered. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a portion of a side lot drainage and utility easement as described over Lot 1, Block 2, Sunset lot Addition. 0- tAUAW, MIIVWL*U IN OU I LEGAL DESCRIPTION: LOT2,BLOCK 2 , SUNSET FIRST ADDITION ACCORDING TO THE RECORDED PLAT THEREOF DAKOTA COUNTY, MINNESOTA FLAT SWCOMED 7/v/84 Scale: 1"=20' ! O T � 10 LOT I to tot � I (D IQ11 U � DRAINAGE B UTILITY EASEMENT 14( S89°46'05" W n HACKMORE DRIVE N n O 117.27 w 5. 0 m� NORTHWEST CORNEA SOF LOT I, BLOCK 2 '.SUNSET FIRST ADDITION _ N89°4.6'05"E 2.85 P,OE. 514.42'58-E NORTH LINE OF 6126 _� i�� SLOT EBLOC T2 TION.135,13 38:28 iq 11N75117'02'E %541 •42'58"E 8:6.0 � Z2�i !•\ l t(i G 9. I ` &TZA TBE VA GATEp 1 N89.426aa'05"W 1ct ` 10 - Nq�r'(� GARAGE to �M1 " DRIVEWAY EKISTWG a HOUSE N 111j j5 1 \ In • 1 �' � i, � In 'a2. � 10 LOT I to tot � I (D IQ11 U � DRAINAGE B UTILITY EASEMENT 14( S89°46'05" W n HACKMORE DRIVE N n O 117.27 w 5. 0 m� Agenda Information Memo September 19, 1989 City Council Meeting VACATE PIIBLIC RIGHT-OF-WAY (AUGE ROAD -CUL -DE -BAC) D. 'Vacate Public Right -of -Way, Rugs Road, Cul -De -Sac --On April 4th, a public hearing was held to consider the vacation of "bubble" portion of the existing dedicated public right-of-way for A e Road as shown and described by the sketch enclosed on page }. Due to the fact that the final plat for the Prettyman Heights Addition had not yet been approved, this vacation was continued until the Council meeting of final plat approval. On. July 18, 1989, the Council approved the final plat for Prettyman Heights. Unfortunately, this item was inadvertently overlooked for formal consideration at that time. Due to the developer's inability to obtain the necessary easement to construct a cul-de-sac on the adjacent property, this public right-of-way had to be retained to accommodate the internal street improvements necessary for the Prettyman Heights development. subsequently, it is no longer appropriate to consider vacating this excess right-of-way as it' is presently being used for the construction of a public dedicated street. Therefore, staff is recommending denial of this request. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and deny the Vacation of a portion of public right-of-way for the Auge Road cul-de-sac. 4 TRI -LAND CO. SURVEYING SERVICES 1260 YANKEE DOODLE ROAD EAGAN, MINNESOTA 55126 LEGAL DESCRIPTION: EXIBIT OF RIGHT-OF-WAY VACATION FOR: DON PRETTYMAN That part of Auge Road, as platted with TREFFLE ACRES, according to the recorded plat thereof, Dakota County,, Minnesota, lying westerly of the east line of lot 16, said TREFFLE ACRES, extended southerly to meet the south line of said TREFFLE ACRES. 9 _AUGE ROAD ROAD,__ _ i AD.4B'35'25" R.40.00 v G AREA TO BE. L.33.92 C VACATED \ n �enr••a c••c I , F E Lr1E-0LOT N , -"-""�DZ:�I•'''S>+> 1REFREfrLi OF L G=82'4910' R•40.00 L•57,92 L !) T :4 3 P.T.D. 10-77250-140-00 ba a FSFS'y�y to N7 01 i R rE I- I E 61Z �. '(0 ACR I N Scale: 1"%30' Ihereby certify that this Surrey, plan or report was prepared by nM or under my direct supervision and1hal I am a duly Registered Land Surveyor under the Laws of the Stole of Minnesota. Bradley J, wenson, Mn. Rag. No. 159235 Dole' Agenda Information Memo September 19, i9s9 City Council Meeting PROJ. $21, FINAL ASSESSMENT HEARING YORRTON'2ND ADDITION E. Project 521, Final Assessmment Hearing, (Yorkton Industrial Park South 2nd Addition) --On August 15th, the Council received the final assessment roll for the. above -referenced project and scheduled a public hearing to be held on September i9th. Enclosed on page is a summary tabulation of the final assessment rates associated with this project as compared to those estimated in the feasibility report presented at the public hearing on September 19, 1989. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this final assessment hearing. As of this date, the staff has not received any comments or objections to the proposed assessments as presented. ACTION TO HE CONSIDERED ON THIS ITEM: and adopt the final assessment roll Industrial Park South 2nd Addition) and to Dakota County. 4(� To close the public hearing for Project 521 (Yorkton authorize its certification. FINAL ASSESSMENT WARING PROJECT N0: 521 SUBDIVISION/AREA: YORKTON INDUSTRIAL PARK SOUTH 2ND FINAL ASSESSMENT HEARINC: SEPTEMBER 19, 1989 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. a Feasibility Report FINAL F. R. HATER RATES RATES Area E] Laterals Service Lat. Benefit/ Trunk STORM . Q Arca ;.083/sf $ .083/sf Lateral Lateral Benefit Storm Trunk $26.12/LF 22.00/if SANITARY Area Laterals Service [31.ac. Benefit/ Trunk STREETS []Cravel Base rlSurfacing Res. Equiv. NUMBER OF PARCELS AFFECTED: 7 NUMBER OF YEARS ASSESSED: 15 RATE OF INTEREST: 9% TOTAL AMOUNT ASSESSED: $38,310.57 (F.R.,$38,011.00) TOTAL AMOUNT CITY FINANCED: ;37,315.96(1) (F.R. —0—) CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 88-22 PUBLIC HEARING DATE: SEPTEMBER 19 1989 FINAL F.R. RATES RATES (1) Of the $37,315.96 financed by the City, $23,378 is attributed to Change Order #1 to Contract 88-22 and additional engineering costs. The City staff is attempting to collect this amount from the MWCC. Agenda information Memo September 19, 1989 City Council Meeting PROD. 528, FINAL ASSESSMENT HEARING (EAGANDALE CTR. IND. PK. 9TH ADDJ F. Project 528, Final Assessment Hearing, Hagandale Center Industrial. Park 9th Addition --On August 15th, the Council received the final assessment roll for the above -referenced project and authorized a public hearing to be held on September 19th for the improvements installed in the above -referenced subdivision located in the southwest quadrant of Lone Oak Road and Lexington Avenue. Enclosed on page 40 is a summary tabulation of the final assessment rates with a comparison to the estimate contained in the feasibility report presented at the public hearing held on March 15, 1988. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this final assessment hearing. As of this date, the staff has not received any comments or objections pertaining to these proposed' assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and adopt the final assessment roll for Project 528 (Eagandale Center Industrial Park 9th Addition - Streets and Utilities). and authorize its certification to Dakota County. FINAL ASSESSMENT NEARING PROJECT NO: 528 SUBDIVISION AREA: EAGANDALE CENTER INDUSTRIAL PARK #9 FINAL ASSESSMENT HEARING: SEPTEMBER 19„ 1989 IMPROVEMENTS INSTALLED AHD/OR ASSESSED:. F.R. = Feasibi'lity Report FINAL F. R. WATER RATES RATES ❑ Area ® Laterals $2980.47/ae $3975/ac ©Service $ 119j z'�nr $4135/lot MLat. Benefit/ Trunk SANITARY []Area II]Laterals r"Service [3Lat. Benefit/ Trunk FINAL F. R. RATES RATES $1766-.71/ar $2914/ar STORM. STREETS Arca C]Cravel Base ®'Lateral $4545.81/ae 55892/,, ® Surfacing $6489.22/ae $8563/ac & Trail ORes. Equiv. ' NUMBER OF PARCELS AFFECTED: 6 NUMBER OF YEARS ASSESSED: 10 BATE OF INTEREST. 9Y TOTAL AMOWHT ASSESSED: $4.71,258.06 (F.R. ;793;554) TOTAL AMOUNT CITY FINANCED: CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 88-10 PUBLIC NEARING DATE: MARCH 15, 1988 Agenda Information Memo September 19, 1989 Meeting VACATE DRAINAGE AND UTILITY EASEMENTS (PONDVIEW ADDITION) G. vacate Drainage and Utility Easements (Pondview Addition) --On September 5th, a public hearing was held to discuss the vacation of a 30' drainage and utility easement dedicated with the Pondview Addition plat as shown on page .5 / At that time, staff had received objections from several utility companies indicating their objections to this vacation due to the presence of their related facilities within this easement. Subsequently, the. Council continued this public hearing until September 19th to allow the developer an opportunity to resolve the objections and concerns of each utility company with the understanding that, if those concerns could not be resolved by the September 19th meeting, the request for vacation would be denied. As of this date, the staff has not received any written concurrence from the utility companies indicating their concerns had been resolved. An update of the utility companies concerns will be discussed during the public hearing on September 19th. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny the vacation of a drainage and utility easement as described within the Pondview Addition. I kA 4 O 1 �-�Cit�i,VARr PCAs, , of aiCKWOOD CROSS/NC ' p1u�T K1te� (CLAD PQRr/ON`.1D OFAMMirICATED�t� ; _ . • •. . i YENr ro SE wArEO for r rdrllpWr dw? Pmr/av ro K ArMccury .1 It r.. M 71r 1r t>m•--> ir y.• I utility wd trplly/r lopawt io pr vested 1111 tApt pill of the wldtlrif 104 fea drolpgo Md pully wwwnt Iflop r101" the ewth 10.9 /wt of lot 1. plea 1,. food'flw According to the plot tptrwf as tppord Is as Nrlod of the pptpu county roaocdrr. Agenda information Memo September 19-, 1989 City Council Meeting H. Project'581, Hills of Stonebridge 2nd Addition - storm Serer A Watermiin)--On August 15th, the Council received the feasibility report for the above -referenced project and scheduled a public bearing opbe held on September 19th. Enclosed on pages 5 ou thrgh 0 is a copy of the feasibility report for the Council's information and reference during the presentation and discussion of this proposed project. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this public hearing. ACTION TO HE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 581 (Hills of Stonebridge 2nd Addition - Storm Sewer and Watermain). ,Sa- Report for HILLS OF STONEBRIDGE PLAT 2 Trunk Storm Sewer & Trunk Water Main Project No. 581 Eagan, Minnesota August 1989 File No. 49497 �JBonestrao Rosene 11C:111 Anderllk & V1Associates ffrgW n { ArcMtatt It. Pa L Nln aata 53 J_ i son estroo Rosene IAnderiik & dl. Associates Engineers & Architects. August 9, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Opo G,Bwsescmn P.E. _.9wert W Rb . P.E. Joseph C AnaeNk P.E. WaNatl A le"M% P.E. 'Rithartl E Turner PE. Jame C Oscan. Pi: Glenn R Cook P.E. Tlonsas a !byes PE. Robe, G. Schunkht. PE. Maven L. Sawn. PE. Re: Hills of Stonebridge Plat 2 Trunk Water Main & Storm Sever Project No. 581 Our File No. 49497 Dear Mayor and Council: Ken A Cocoon. RE. Rictunl w immr. P.E. DtmW C BurtlamL PE.. Jeny A,Rloudon. PE. Mart A.Hanon,. PE. Ted K. Feld. V.E. Me weI T. RaudNm.. PE. Robe R. PhRenle. PE. D" O LOA=. PE. Thwsus W. Pnehhn. PE Mkhael C.' Lynch, PE.. lames R. Malan. PE. KennethP.. Maseson. PE. Kegs A. Bach tW n.. RE. Mask R. Roft RE. RbElrt G Omek, AJA. TM s E. Angus P.E. HOWWdA. Salad. PE. owwS J. Edge t . P.E. Mask A. Yip. P.E. Ph,hp Jf Caswell, P.E. Mart O. Wallis P.E. Thomas R. Archon. AJ A. Cay F R)Un . R.E. Chunks A Emgon Led M PaW ay I/aNn M, Orion Sumn M. Fbed n. CPA. Transmitted herewith is our report for Hills of Stonebridge Plat 2 Trunk Water Main and Storm Sever. Also included is a preliminary cost estimate and assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONE ROO, ROS ANDERLIK 6 ASSOCIATES, INC. Mark A. Hanson MAHili Approved by Date RPT49497 I hereby certify that this report was, prepared by me or under my direct supervision and that I am a duly Regi ste ed Professional Engineer under the laws of ZWStaye gf/Minnesota. 2335 West Highway 36 R St. Paul, Mark A. Hanson I, 1989 Reg. No. 14260 55113 9 612-636-4600 SCOPE: This project provides for the construction of trunk water main and storm sewer to serve Hills of. Stonebridge Plat 2. Hills of Stonebridge Plat 2 is located northwesterly of Co. Rd., No. 30 and Dodd Road. The proposed residential subdivision includes 51 single family lots. FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the objectives established in the Com- prehensive Water and Storm Sever Flans. The project can best be carried out as one contract. DISCUSSION:' Water Main - Water main proposed herein provides for constructing a 12" water main along the westerly side of Dodd Road abutting Hills of Stonebridge Plat 2. The 12" water main will be constructed between the existing roadway and right-of-way line. The 12" main will connect to the existing 12" main at Bradford Place and terminate at the south line of Hills of Stonebridge Plat 2. It' -s not proposed to extend the 12'" main to Co. Rd. No. 30 at this time because it's anticipated with the future upgrading of Co. Rd. No. 30 the grade change at Co. Rd. No. 30 and Dodd Road may be significant. In addition, a Pressure Reducing Station is required at Co. Rd. 30 which may have to be reconstructed in the future. Also included is the proper number of valves and hydrants.. This section of trunk main is located in the intermediate pressure zone. The difference in elevation through the trunk main construction is 701. Therefore, static pressures in this area will range between 85 psi and 58 psi with residual pressures approximately 18 psi less than the static pressures. RPT49497 Page 1 Water Service - It is proposed to provide 4 water services to existing parcels along Dodd Road. Three parcels are located on the east side of Dodd while one is located on the vest side. It is assumed Dodd Road will be open cut to, construct the .water services to the east side. The water services to the two northerly parcels are proposed to be ldiameter while the two water services serving the southerly parcels are proposed to be 3' diameter. The two southerly water services will serve homes which are expected to have residual pressures of 45 psi or less and are located 200 plus feet from the trunk main. 'Therefore, it is felt a larger diameter water service is required to serve these parcels. Storm Sever - Storm sever proposed herein provides for constructing a storm sewer outlet from Pond JP -53 to the existing storm sever in Northviev Park Road. The storm sever alignment is shown on the attached drawing and is located in Hills of Stonebridge Plat 2. Pond JP -53 is included entirely within Hills of Stonebridge Plat 2 while Pond JP -27 is located immediately South outside the boundaries of the proposed development. The storage requirements for Pond JP -53 are contingent on the outflow from Pond JP -27. Therefore, the storage and outflow requirements for Pond JP -27 are required at this time. The storage requirement for Pond JP -27 is based on a HWL of 902 which minimizes the, grading and land acquisition for Pond "JP -27. Pond' easements,associated with Pond JP -27 are required for development of future additions in Hills of Stonebridge. Design considerations for Pond JP -27 and JP' -53 in accordance with the recent update of the Comprehensive Storm Sever Plan are listed below: Drainage outflow Area NVL HVL Storage Pond JP -27 102 ac. 896 902.5 23.4 ac.ft. 6,5 cfe Pond JP -53 47 ac. 866 875 28.7 ac.ft. 3.0 cfs Page 2 RPT49497 S� •. Relative to water quality, it's presently proposed based on existing con- tours to provide 3.9 acre feet of vet storage below the NWL in Pond JP -53,. The NWL for Pond JP -27 does not allow vet storage below the proposed NWL. EASEMENTS: Utility and pond easement for storm sever and Pond JP -53 located in Hills of Stonebridge Plat 2 will be dedicated as part of the plat. How- ever, Pond JP -27 which is located south of the plat does overflow naturally into Pond JP -53. Therefore, future grading will require a storm sever outlet from Pond JP -27 to JP -53 and a pond easement for Pond JP -27. Zf it's assumed the land area below elevation 896 is a protected wetland in accordance with the Army Corps of Engineers and only the land area between 896 and 902.5.is required for pond easement, then the required pond easement is approximately 3.1 acres for Pond JP -27. The City will need to evaluate the timing for requiring the pond easement,for Pond JP -27. COST ESTIMATES: Detailed cost estimates are presented in Appendix A located at the back of this report and summarized below: Water Main $ 78,350 Water Service 10,310 Storm Sever 26,950 $115,610 The total estimated project cost as outlined herein including contingen- cies and all related overhead' is $115,610. Overhead costs are estimated at 302 and include legal, engineering, administration, and bond interest. RPT49497 Page 3 S7 AREA TO BE INCLUDED: ASSESSMENT AREA SW 1/4 SECTION 24 Parcel 010-52 Parcel 010-53 Parcel 010-55 Parcel 011-56 Parcel 011-58 Parcel 011-59 Parcel 012-58 Parcel 012.59 Parcel 020-58 HILLS OF STONEBRIDGE Lot 1, Block 11 Outlot C Outlot D ASSESSMENTS: Assessments are proposed to be levied against the benefited property as shown on the attached drawings. A preliminary assessment roll is included at the back of this report in-Appendix•B. These assessments will be spread over 10 years at an interest rate based on the bond sale financing this project. WATER MAIN: Water main proposed herein is trunk. Therefore, it is proposed to assess the benefiting property their trunk area and lateral benefit from trunk assessment in accordance with City Policy. Attached to this report is a drawing showing the proposed trunk area assessment and front foot assessment for lateral benefit from trunk. Listed.below are the trunk assessment rates: Trunk Area $1,,380/Acre RPT49497 Lateral Benefit from Trunk single Family Page 4 $13.76/F.F-. WATER SERVICE: Water service is proposed to be assessed to the benefited property they serve based on the length and size of service required. It is assumed -the street repair in Dodd Road due to service crossings will not be assessed. In addition, the 3• service connection to the 12• trunk main is also not proposed to be assessed. STORM .SEWER: Storm sever proposed herein is trunk. Therefore, it is proposed to assess the unplatted parcels south of Sills of Stonebridge 2nd Addition which are tributary to Pond 7P-27 their trunk area storm sever assessment as shown on the attached drawing. The trunk area storm sever rate is $0.056/ sq.ft. which is the residential/agricultural rate. In the future, if these parcels are developed to a higher use their trunk area storm sever assessment will be upgraded at that time. REVENUE: Revenue sources to cover the cost of this project are listed below: Water Proiect Cost Trunk $78,350 Trunk Area Assessment Lateral Benefit from Trunk TOTAL $78,,350 Water Service Lateral Lateral Assessment TOTAL RPT49497 Project Cost $10,310 $10,310 Page 5 Revenue $18,906 36,959 $55,,865 Revenue 6,080 $ 6,080 Balance -$22,485 Balance -$ 4,230 Storm Sever Prosect Cost Revenue Balance Tek $26,.950 Trunk Assessment $41,277 TOTAL $26„950 $41,277 +$14,327 The anticipated deficit for this project 11 $26,715 which will be the responsibility of the Trunk hater Fund. 0 PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Complete Construction Assessment Hearing First.Payment Due with Real Estate Taxes RPT49497 Page 6 August 15, 1989 September 19, 1989 September 19, 1989 October 3, 1989 Fall 1989 Spring, 1990 May, 1991 APPENDIX A PRELIMINARY COST ESTIMATE HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN AND STORM SEWER PROJECT NO. 581 A.) WATER MAIN Item 12'" DIP water main 6' DIP water main Hydrant 12" Gate valve b box 6"Gate valve b box Connect to existing 12" DIP Fittings Class 2 Aggregate for shouldering Improved pipe foundation Mechanical trench compaction Seed w/mulch 6 fertilizer Unit L. F. L.F. Ea. Ea. Ea. Ea. Lbs. Ton L. F. L. F. Aa. Total +5Z Contingencies Quantity 1,480 80 2 2 4 1 5,400 350 200 1,560 1.7 Unit Price $ 24.00 14.00 1,000.00 900.00 400.00 800.00 1.50 8.00 2.00 1.00 1,000.00 +30Z Legal, Engrng., Admin. 5 Bond Interest TOTAL WATER MAIN ......................... Page 7 RPT49497 3 Total Cost $35,520 1,120 2,000 1,800 1,600 800 8,100 2„800 400 1,560 1,700 $57,400 2,870 $60,270 18,080 $78,350 B.,) WATER SERVICE Item 3" DIP water service 1" Copper water service 3" Gate valve 6 box 1" Curb stop E box 12" x 30 Tee 1" corporation stop Mechanical trench compaction Street repair C.) STORM SEWER Total +5Z Contingencies +302 Legal, Engrng., Admin. & Bond Interest TOTAL WATER SERVICE ........ Item 12" RCP Storm Sewer Manhole w/casting 12" RCP Apron w/trash guard Rip rap Clear and grub trees Connect to existing MB Improved pipe foundation Mechanical trench compaction Seed w/mulch S fertilizer Unit L.F. Ea. Ea. C.Y. L. S. Ea. L.F.. L.F. Ac. Total +5Z Contingencies .Quantity 470 2 2 10 1 1 100 470 0.5' Unit Price 26.00 1,200.00 700."00 100.00 800.00 500.00 2.00 1.00 1,500.00 +302 Legal, Engrng.,, Admin. 6 Bond Interest TOTAL TRUNK STORM SEWER................. ... Page 8 RPT49497 �� Total Cost $ 1,680 1,920 250 160 700 80 360 2.400 $ 2,550 380 $ 7,930 2.380 $10,310 Total Cost $12,220 2,400 1,400 1,000 Boo 500 200 470 750 $19,740 990 $20,730 6.220 $26,950 Unit Unit Quantity Price L.F. 120 $ 14.00 L.F. 240 8.00 Ea. 1 250.00 Ea. 2 80.00 Ea. 1 700.00 Ea. 2 40.00 L.F. 360 1.00 S.Y. 120 20.00 Total +5Z Contingencies +302 Legal, Engrng., Admin. & Bond Interest TOTAL WATER SERVICE ........ Item 12" RCP Storm Sewer Manhole w/casting 12" RCP Apron w/trash guard Rip rap Clear and grub trees Connect to existing MB Improved pipe foundation Mechanical trench compaction Seed w/mulch S fertilizer Unit L.F. Ea. Ea. C.Y. L. S. Ea. L.F.. L.F. Ac. Total +5Z Contingencies .Quantity 470 2 2 10 1 1 100 470 0.5' Unit Price 26.00 1,200.00 700."00 100.00 800.00 500.00 2.00 1.00 1,500.00 +302 Legal, Engrng.,, Admin. 6 Bond Interest TOTAL TRUNK STORM SEWER................. ... Page 8 RPT49497 �� Total Cost $ 1,680 1,920 250 160 700 80 360 2.400 $ 2,550 380 $ 7,930 2.380 $10,310 Total Cost $12,220 2,400 1,400 1,000 Boo 500 200 470 750 $19,740 990 $20,730 6.220 $26,950 APPENDIX B PRELIMINARY ASSESSMENT ROLL HILLS OF STONEBRIDGE PLAT 2 WATER MAIN AND TRUNK STORM SEWER PROJECT NO. 581 A. WATER Lateral Benefit From Trunk Parcel Front Assessable Description SW 1/4, Footage Footage Rate/F.F. SW 1/4, SECTION 24 010-52 1.9 Parcel Parcel 010-52 280 280 $13.76 Parcel 010-53 750 550(1) 13.76 Parcel 011-59 313.6 313 13.76 Parcel 012-59 345 345 13..76 HILLS OF STONEBRIDGE Lot 1, Block 11 276 276 $13.76 Outlot C 35 35 13.76 Outlot D 887 887 13,.76 TRUNK AREA Parcel Area Description Acres SW 1/4, SECTION '24 Parcel 010-52 1.9 Parcel 010-53 3.2 Parcel 011-59 3.8 Parcel 012-59 4.8 Credit Assessable Area 1.9 3.2 3.8 4.8 (1) Includes credit for minimum lot depth (1001). Page 9 RPT49497 (� 3 Rate/Acre $1,380 1,380 1,380 1,380 Total Assessment $ 3,852 7,568 4,307 4,747 $ 3,798 482 12,205 $36,959 Total Assessment _y $ 2,622 4,416 5,244 6,624 $18,906 B. WATER SERVICE Parcel Description SW 1/4, SECTION 24 Parcel 010-53 Parcel 011-59 Parcel 012-59 C. STORM SEWER TRUNK AREA Total Assessment $ 1„640 2,800 1.640 $ 6,080 Parcel Total Assessable' Total Description Area Credit Area Rate Assessment SW 1/4, SECTION 24 Parcel 010-55 205,491 Large Lot(l) 82,500 $0.056/s..f. $ 4,620 Parcel 011-56 410,520 Street.(201)' 328,400 0.056/s.,f. 18,390 Parcel 012-58 205,491 Pond (1.7 ac.) 49,500 0.056/s.f. 2,772 Large Lot Parcel 011-58 372,000 Pond (O.b ac..) 276,690. 0.056/s.f... 15,495 Street (201) Parcel 020-58 43,900 Large Lot 16,846 0.056/s.f. 943 TOTAL....................,............ $42'.220 (1)`Large lot credit results in assessing only the let 16,500 sq.ft. of each acre provided the parcel is 5 acres or less (Assessment Policy 82-4). RET49497 Page 10 SUMMARY PRELIMINARY ASSESSMENT ROLL HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN AND STORM SEWER PROJECT NO. 581 Parcel 020-58 HILLS OF STONEBRIDGE Lot 1, Block 11 $ 3,798 --- Outlot C 482 --- Outlot D 12.,205 $36,959 $18,906 Page 11 RPT49497 6s Water Storm. Sever Total Service Trunk Assessment $ 6,474 $1,640 13,624 Vater Main Parcel --- 18,390 Lateral Benefit Trunk Description 2,800 --- from Tiunk Area SW 1/4, SECTION 24 --- 943 943 Parcel 010-52 $ 3,852 $ 2,622 Parcel 010-53 7,568 4,416 Parcel 010-55 --- --- Parcel 011-56 --- --- Parcel 011-58 --- --- Parcel 011-59 4,307 5,244 Parcel 012-58 --- --- Parcel 012-59 4,747 6,624 Parcel 020-58 HILLS OF STONEBRIDGE Lot 1, Block 11 $ 3,798 --- Outlot C 482 --- Outlot D 12.,205 $36,959 $18,906 Page 11 RPT49497 6s Water Storm. Sever Total Service Trunk Assessment $ 6,474 $1,640 13,624 --- $ 4„620 4,620 --- 18,390 18,390 --- 15,495 15,495 2,800 --- 12,353 --- 2,772 2,772 1,640 --- 13,011 --- 943 943 $ 3,798 --- 482 12.205 $6,080 $42,220 $104,165 HILLS OF STONEBRIDGE PLAT 2 j TRUNK STORM SEWER PROJECT No. 581 EAGAN, MINNESOTA Idw6/roo ftnww AftdWi* L w..ocMl« Date: AUS Comm. 49497 east.«+ • .�..w 113 Fig. NO. 1 HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN PROJECT No. 581 EAGA;N. MINNESOTA Peneefroe Ibeene Nraerue Ammelales z LU DIP m rn LU CO) m a LU m a Y z V¢ f Date: AUGUST 1989 G FI • No. A Comm. 49497 9 0 HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN PROJECT No. 581 EAGAN, MINNESOTA e tm 4m lhanoslroo no..n. Ar~llk A Aaroclat4r Date: AUGUST 1989 COMM. 49497 I: C u C r z r i O cc LL r LL LU 2 LU m J a w a J k h.A er....... � Fig. No. 3 Agenda Information Memo September 19, 1989 City Council Meeting FINAL PLAT SENECA A. Final Plat, Seneca --At the August 30, 1989 Special City Council meeting, final plat consideration for the Seneca Wastewater Treatment project was continued to the September 19 meeting. The specific action on the matter is as follows, "In a motion by City Councilmember Egan, seconded by City Councilmember Wachter, the final plat for the Seneca Wastewater Treatment project was continued to the September 19 City Council meeting and placed on the agenda as Old Business, to allow the City staff to pursue input by an independent engineer for the evaluation of odor attenuation measures planned for the Seneca Wastewater Treatment Plant Expansion and review measures to resolve problems regarding the dewatering. Further, if the MWCC would commence construction prior to final plat approval, the City would not take action to issue a cease desist order until after the September 19 meeting. Those voting in favor were City Councilmembers Egan, Gustafson and Wachter. Those voting in opposition were Mayor Ellison and City Councilmember McCrea." A meeting was held on Wednesday, September 13 with Mr. John Wood, representing the firm of Metcalf & Eddy, who specialize in operation and maintenance of wastewater treatment facilities, to discuss assistance his firm could provide the City of Eagan and an evaluation of 1) the DNR permit that allows for dewatering, 2) an evaluation of the odor attenuation equipment as proposed by the MWCC, and 3) other related issues, including the lift station and metering station. Mr. Wood has the expertise and is willing to represent the City by providing the necessary analysis on all of these issues. Mr. wood is planning to perform a site evaluation by September 15 and a letter will be forthcoming as a part of the Administrative Agenda packet on Monday, September 18. Also -present at the meeting on September 13 was Becky Comstock, environmental attorney who represented the City on preparation of the development agreement for the Seneca platting. It is her opinion and the opinion of the City's legal counsel and Community Development Department that the final plat and development agreement are in order for City Council review and consideration. For an update on the status of the lawsuit brought by the MWCC, refer to the attached memo on page 2 prepared by the City Attorney. Please refer to the attached correspondence from the MWCC and Becky Comstock relating to the osed final plat, referenced as pages through LC\ Agenda Information Memo September 19, 1989 City Council Meeting The City staff recommend that the above issues defined for review by an independent engineering consultant be ongoing with the Seneca project and if certain compliances are not satisfied during construction by the MWCC, the City would have the right to hold up the final occupancy permit on the project. Mr. Wood has the expertise to analyze the dewatering, specifications for odor attenuation equipment and provide an analysis to the City, its residents and the MWCC. The construction of a wastewater treatment plant will span several months and a periodic review by Mr. Wood to assure compliance with the intent of the development agreement appears to be appropriate for the project. To insure conformance the City has the right to hold up the occupancy permit if the City's consultant identifies a lack of compliance. The City Administrator has contacted Metropolitan Waste Control Commission's Chief Administrator Gordon Voss and requested financial participation for any costs incurred in retaining the services of Metcalf & Eddy and Becky Comstock. There is some doubt on the part of Mr. Voss as to whether the MWCC will provide any financial assistance for costs incurred for an independent analysis by the City. He did, however, indicate a willingness to participate in any third party mediation if the City should agree to utilize the services of the mediation center. It appears that retaining the services of Metcalf & Eddy and Becky Comstock will be the most results - oriented and the City should request of the MWCC financial participation either through the reinstatement of an escrow agreement or a cost participation in the same manner as any other developer if a special study, such as a transportation study, were requested by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve or deny the final plat and development agreement for the Seneca Plant Expansion, 2) to approve or deny the services of Metcalf & Eddy and Becky Comstock to monitor the equipment specified for odor attenuation, dewatering and a review of the meter and lift station that have been identified as concerns by both the neighbors and the City of Eagan, and further that the City request a financial escrow or written agreement that the MWCC will participate in the cost of this analysis. rJ ) M E M O R A N D U M TO: Tom Hedges FROM: Jim Sheldon DATE: September 14, 1989 RE: Seneca Procedure Tom: I'm just confirming my earlier conversations with you and Dale Runkle regarding the status of the lawsuit brought by the Metropolitan Waste Control Commission. That lawsuit, as you'll recall, attempts to include Eagan in the current legal proceedings in the United States District Court. On September 1, Judge Rosenbaum heard the MWCC's action attempting to third -party in the City of Eagan and their request for a temporary injunction and temporary restraining order. The matter was continued on the Court's calendar and reset for Friday, September 22, 1989 at 9:00 a.m. The MWCC has agreed to dismiss the action in the event that the final plat is approved at the September 19, 1989 meeting. The Court has agreed to hear the proceeding on September 22 in the event that the City has not approved the final plat prior to that time. We have agreed to recommend to the City Council that no cease and desist order issue between the 19th and 22nd. At the hearing on the 22nd, the City will contest a number of issues, including jurisdiction and authority of the parties to be at the proceeding. However, in the event that the Court gets to the merits of the issue, the City is required to establish by preponderance of the evidence that a denial of the final plat is based on legally justifiable reasons and that Seneca has breached its Development Contract (dated March 2, 1989) with the City of Eagan. In the event that there is a denial, I would appreciate it if you, Dale Runkle and members of the City Council were available for the hearing that morning. JFS/djk 1 Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 222-8423 September 7, 1989 Honorable victor Ellison Mayor of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Mr. Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: MWCC - Eagan Development Agreement Dear Mayor Ellison: Pursuant to Article VI, Section 6.3 of the Development Agreement dated March 2, 1989 between the Metropolitan Waste Control Commission and the City of Eagan, this letter serves as written notice to the City of Eagan that it is in default of the Development Agreement, Article III, Sections 3.1 and 3.2. This letter further serves as a demand that the City of Eagan certify final plat approval pursuant to Minn. Stat. §462.358, Subd. 3(b). The Commission is now and has always been in full compliance with the Development Agreement. Further the Commission has reported its compliance to the City on a regular basis as indicated by the following: 1. Letters and accompanying documentation dated January 31, 1989, April 28, 1989, and July 24, 1989 to Thomas Hedges, City Administrator; and 2. Acknowledgment of Receipt dated July 10, 1989 from E. J. VanOverbeke, Finance Director, of payment for City's legal and engineering expenses in drafting of Development Agreement; and 3. Submission of signed Scenic Easement to City Attorney on April 28, 1989 and accompanying receipt from City Attorney. The City of Eagan is obligated under Section 3.1 of the Development Agreement to grant final plat approval if the condition listed in subparagraphs (a), (b), (c), (d), (e), (f) have been met as of the Honorable Victor Ellison Mr. Thomas Hedges September 7, 1989 Page 2 date of application for approval of the final plat which was April 21, 1989. Further, the City is obligated under Section 3.2 of the Development Agreement to issue the building permit if the conditions listed in subparagraphs (a), (b), (c), (d), (e) have been met. The Commission is in full compliance with the conditions listed in both Sections 3.1 and 3.2 of the Development Agreement as indicated by the letters cited above. Accordingly the Commission hereby demands that the City of Eagan approve the final plat for the Seneca Plant expansion and issue the building permit(s) applied for by the Commission's contractor for the expansion project. Until the Commission receives adequate assurance that the City of Eagan will cure its default, the Commission will take whatever action at law or in equity may appear necessary or desirable to enforce the performance of the City's obligations under the Agreement including but not limited to, suspension of the Commission's performance under the Development Agreement. In addition, the Commission considers the City's refusal to approve the final plat at its August 15 and 31, 1989 meetings to be a force majeure under Section 6.2 of the Development Agreement entitling the Commission to an excused delay, if any, for performance of the Development Agreement. The potential for delay will persist until such time as the City of Eagan approves the final plat and issues the building permit for the Seneca Plant expansion. The Commission took the following written steps to prevent and minimize the delay: 1. Letter dated July 27, 1989 to Dale Runkle, Director of Community Development, requesting that final plat approval for the Seneca plant be put on the August 15, 1989 City Council Agenda. 2. Letter to Dale Runkle and Ed Kirscht dated August 9, 1989 that the Commission Operations and Budget Committee moved approval of the Development Contract and Payment of Assessments, that routine approval of the Development Contract was expected on August 15, 1989 at about 3:00 P.M., and that the City would be informed of the Commission's approval in late afternoon of August 15. 3. Hand delivery of the signed Development Contract to the City of Eagan at approximately 4:00 P.M. on August 15, 1989. 4. Letter to Mayor Ellison August 24, 1989. -13 Honorable Victor Ellison Mr. Thomas Hedges September 7, 1989 Page 3 Please provide the Commission with assurances that final plat approval and building permit issuance will be forthcoming from the City of Eagan immediately. Sincerely, Gordon 0. Voss Chief Ad'ministr-ator GOV:JKM:am �4 770 PAY ATONDO NN, TOY, RNV TOY IMM (AW)M -eAOo IOOD O m"MICR AL7NV0. TA007)OTON, D. C. 00000 (000J 071.0100 0 OSACiC WKN 0T052T LONDON scow OAT, SEGURA a•o6o•oow 40, MVI TIMC0NT r00o0 PA110. RaL11CII 01.40-06.70.40 RAN fAOT PTRANCa OMAN folio sono ss0.7.6016770 Mr. Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 DORSEY & WHITNEY A PLRR/men1 jMwOdR h...'asm 'IiAPARN 8000 FIRST RANK PLACE EAST MINNEAPOLIS, XT"ZSOTA 55460 (614) 340-2600 TfsfR W0605 TAR (016)040-6000 mK A. COII!' = (610 34O1 r September 15, 1989 040 N1pR1 VAT301 L YRs OVILa1110 IOCfOY s. fI0R000TA 07000 (401)ssa•m04 010 7300T OATI0 Ws OVILaIOo .ATOATA.11nmoufA sAGN (401415.0610 1000 P1YT nmIl"TATa CORTas 116.Uwas. f6RLNA 00100 (We)ODO. o900 001 OLvlW071 001LVuo 022AT NALLI. f0NL0A 09401 (400)1e1.oYJ0 IM WT ram OTOsaT fMG=,110MUNA 66401 (40e1701.0000 Re: Seneca Wastewater Treatment Plant/ Development Agreement Dear Tom: You have asked our office for an opinion with respect to the terms and conditions of the Development Agreement dated March 2, 1989, between the City and the Metropolitan Waste Control Commission (MWCC) related to expansion of the Seneca Wastewater Treatment Plant. It is my understanding that the MWCC has requested final plat approval for the Seneca Plant expansion. You have asked for an opinion with respect to the provisions of the Development Agreement regarding final plat approval. Section 3.1 of the Agreement provides that the City of Eagan will grant final plat approval for the Seneca Wastewater Treatment Plant expansion and upgrade when the MWCC has satisfied its six conditions set forth in the Agreement. Those six conditions include the following: Development of a schedule of compliance for construction of the Seneca expansion and implementation of the terms and conditions of the Development Agreement. 7,,:r DOIRSEY & WHITNEY Mr, Thomas Hedges September 15, 1989 Page12 2. Development and implementation of a plan to eliminate the public address system at the Seneca plant, except as otherwise prohibited by law. 3, Development, documentation and implementation of an odor control' program for the Seneca plant, including a procedure to respond to odor complaints, an odor advisory committee and standard operating procedures for the treatment plant facilities. 4i Completion of the Residual Solids Management Phase II report and development of costs and recommendations for the best available and most cost effective technology for sludge incineration odor control. S. Development and implementation of a program 'for cost effective chemical treatment of the combined wastewater flow, sludge streams and process side streams at -the plant. & Conveyance a scenic easement to the City over Outlot A. From my review of documentation provided to our office by the MWCC and information received from the,City staff,U is my understanding that the MWCC has completed the above referenced•six conditions. 'If these six conditions have been met by the-MWCC, under Section 3,1 of the Agreement, the City is to grant final plat approval to the MWCC for the, Seneca Wastewater Treatment Plant expansion. While the six conditions referenced above must be met before final plat approval, there are various other conditions in the Agreement that must be met before the MWCC is entitled to receive permits from the City, including grading, foundation, building and occupancy permits. These additional conditions include: restrictions on disposal of excavated soils in the project area; collection and treatment of odors in the headworks building, aerated grit tanks, flume channels and primary clarifiers; construction and operation of necessary additional odor control equipment for the Nichols Road pump and meter station; installation, operation andmaintenance of all odor control equipment and measures to the maximum extent feasible during project construction; and revision of the MWCC's odor control program no later than July 1993 to assure proper operation and maintenance of all' odor control equipment. Section 3.3 of the Agreement places certain requirements on the MWCC with respect to sludge management; including collecting and treating odors from, the 7V DonsEY & WHITICEY Mr. Thomas Hedges September .15, 1989 Page 3 solids processing building no later than July 1993, implementation of odof control for either sludge incineration or alternative treatment and disposal methods selected by the MWCC'by 1991 and 1993, respectively. After project completion,' the MWCC is also required to monitor odor. The Development Agreement: specifically provides in.Sect on 3.2 that it final occupancy permit for the project may not be issued until all the terms and conditions of the Agreement, as of the date of permit application, have been satisfied. If you have any questions regarding this letter, please feel free to contact our office. BAC/hgd. 'e 28 Very truly yours,. Becky A. 6oinstock Agenda Information Memo September 19, 1989,City Council Meeting H. Amendment, City Code, Chapter 33, Adoption of the Park and Trail Dedication Policy --At the August 1 City Council meeting consideration was given to the park and trail dedication policy, an amendment to City Code", Chapter 13. It was the determination of the City Council that this item be reviewed by the Developers Task Force and, therefore, the matter was .continued until the September 19 meeting.. The Director of Community Development has sent a copy of the policy to members of the Developers Task Force, however, a meeting has not been scheduled for a review of the policy. Therefore, action to continue consideration of the policy to the October 17 City Council meeting is in order for consideration. ACTION TO BE CONSIDERED ON TRIS ITEM: To approve or deny a continuation of an amendment to the City Code, Chapter 13, Park and Trail Dedication Policy to the October 17 City Council meeting.. DAKOTA COUNTY STATE BANKIREOIIEST TO WAIVE ASSESSMENTS C. Dakota County State Bank, Request to Waive Assessments on Property Located at Deerwood Drive and Blackhawk Drive Intersection --A request by Dakota County State Bank that the City of Eagan waive assessments on a parcel the. bank owns at the: intersection of Deerwood Drive and Blackhawk Drive was continued to the September 19 meeting, allowing the staff to review legal questions that pertain to the overall special assessment policy for the collection of future assessments and assessments that were deferred for future collection in the early 19701s. The City Attorney's office 'has performed legal research and the staff is considering a policy that suggests an ordinance allowing connection fees as opposed to the collection .of a special assessment for public improvements that were made in past years but never levied as a special assessment for collection. Staff is pursuing the legal foundation and administration of thiw policy and is planning to recommend an ordinance for consideration at the October 17 meeting for consideration by the City Council. The City staff believes that an ordinance establishing previous pubc improvement costs as a. connection charge is a legally acceptable alternative to pending special assessments for previous public improvements. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Dakota County State Bank request to waive assessments until the October 17 City Council meeting, allowing the City staff to present an ordinance relating to connection charges and further consider the specific request of Dakota County State Bank to waive assessments on their property on Deerwood Drive and Blackhawk Drive intersection. I G Agenda Information Memo September 19, 1989 City Council Meeting w8U$pEd$': CONSIDERATION OF ECONOMIC DEVELOPMENT WORK PLAN A. Consideration of Economic Development Work Plan --As part of its work, the Economic Development Commission annually reviews an Economic Development Work Plan on behalf of the City. In anticipa- tion of the beginning of 1990 the Commission has prepared a five- year development strategic plan and a series of implementation work plans associated with each of the majo goals. The items are enclosed for Council review on pages 4 through= You will note that the work plan incorporates bertain goals and objectives identified during the Council/Staff strategic planning process and the developer/staff team building session. In addition, the Commission has added certain goals and objectives of its own to this plan. The purpose of the plan is to give abroad general framework for economic development efforts for the City. It incorporates both projects which are in progress and those the Commission feels should be reviewed for possible development of City policies. In general, the Commission attempted to remain conservative but supportive of business retention, formation and expansion while also focussing on bigger picture issues related to Eagan's economic environment as an attractive place to live and work. In addition to serving as a road map for the •City's economic development effort, this program helps meet certain recertification requirements for the Star City programa ACTION TO BE CONSIDERED ON THIS ITEM: To adopt the City's five- year economic development strategic plan and associated work plans as presented or modified. CITY OF EAGAN 1990-94 WORK PLAN ECONOMIC DEVELOPMENT STRATEGIC PIAN I. Improve infrastructure quality and capacity for optimum community development A. Develop and maintain five-year C.I.P. B. Improve transportation system including enhanced interstate access and trunk highway and county road improvements at critical traffic areas. C. Identify and monitor impacts of major developments in the surrounding area (Mall of America, airport, etc.) 2. Stabilize property taxes and identify additional revenue sources. 3. Encourage diversified property tax and employment base. (Contacts Objectives #1, #3 & #4) A. Continue to enhance business environment and identify existing business "red flags". (Contacts Objective #2 and Data Gathering Objectives #2, #3 & #5) B. Encourage head of household job formation. C. Promote targeted retail development. (Data Gathering Objectives #1 & #4) D. Identify redevelopment priorities and formulate redevelopment plan. E. Communicate concern to the Legislature regarding the state business climate (workmans' compensation, business property tax, etc.). F. Conduct regular community assessment of competitive economic advantages and weaknesses. 4. Enhance public image of the City within the region and community. (Promotions Objectives #1 & #2) A. Identify and develop direct contact/promotions policy (targeted marketing, etc.) B. Incorporate expectations regarding maturation of the community, its life cycle stages and growth in City communications. 5. Enhance diversity and quality of housing opportunities. A. Encourage senior housing alternatives. B. Adopt a housing maintenance code. C. Continue to encourage quality standards for new construction. 6. Identify and develop business location and formation assistance policy (financial assistance, site identification, etc.). 9S GOAL 1 STATUS CODES: C - COMPLETEC I - IN PROGRES W - WAITING OBJECTIVE A: DEVELOP AND MAINTAIN FIVE-YEAR C.I.P. STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION -PERSON (1) Conduct Study/Inventory 7/89-9/89 C City - Admin., Tom Hedges of Capital Improvements Dept. Heads Needs (2) Develop Budget for Prioritized 8/89-9/89 I City - Admin.., Tom Hedges Items in (1) Identify Financing -.Finance Gene Vahoverbe Sources EDC (3 ) Develop Project Construction 9/89=.2/90 W City —Dept. Heads Tom Hedges Schedule ('4) Implement Construction Schedule 2/90- ? w City -.Dept. Heads Tom Hedges - (5) Communicate Adequacy of Infra- structure to Major Businesses 2/90- ? W City Chamber to Encourage Expansion in Eagan EDC (6) Update on Annual Basis 12/90- ? ongoing City - Admin. Jon Hohenstein GOAL 1 OBJECTIVE B: IMPROVE TRANSPORTATION SYSTEM INCLODING ENHANCED INTERSTATE ACCESS AND TRUNK HIGHAf1Y AND COUNTY . ROAD IMPROVEMENTS 1 CRITICAL TRAFFIC AREAS STRATEGY/TASKSTATEMENT BEGIN/END STATUS ORGANISATION PERSON (1) .Identify Critical Traffic Areas C City -Eng. Tom Colbert inNeed of improvement 6 Type of Improvement Needed 8/89=.11/91 (2) Develop Transportation Studies I City - Eng. Tom Colbert and. Mitigative Measures for Areas in (1) 6/90-11/91 ' (3) Coordinate With MnDOT/County I City - Eng. - Tom Colbert Highway Dept. to Plan Work Improvement Projects ,,��//""��� 6/90-11/91 C/Q (4) Develop Project Construction W City - Eng. Tom Colbert CV, Schedule 6/91-11/91 (5) Implement. Construction Programs W City -Eng. Tom Colbert (6) Encourage Retention of T.H. 55 8/89-11/94 State Designate and Improvement Ongoing City - Mayor/ Mayor/Council from T.H. 17 to Mendota Heights Council Road - Admin Tom Hedges - Public Works Tom Colbert GOAL 1 OBJECTIVE C: IDENTIFY AND MONITOR IMPACTS OF MAJOR DEVELOPMENTS ON SURROUNDING AREAS STRATEGY/TASK STATEMENT BEGIN/ENO STATUS ORGANIZATION PERSON (1) Identify Current 6 Planned 9/89-7/90 w City - Comm. Dev. Dale Runkle Developments in the Region that - Admin Jon Hohenstain could Impact Existing or Chamber Potential Developments in Eagan 'EDC (2) Identify Specific Impacts of 7/90-8/90 w EDC Succi Regional Developments City - Comm. Dev. Dale Runkle Chamber (7) Identify and Implement Potential 8/90-8/91 w EDC Mitigative Measures to Respond Chamber City - Comm. Dev. Dale Runkle (A) Monitor Changes Monthly of the 10/91- ? W (ongoing) Chamber Development Site '3 Affected Area EDC city —Admin. Jon Hohenstain GOAL 2 OBJECTIVE: STABILIZE PROPERTY TAXES. AND IDENTIFY ADDITIONAL REVENUE SOURCE@ STRATEGY/TASK STATEMENT BEGIN/END STATUS (1) Encourage Removal, of Levy Limits. 9/89-.5/90 W Re -Examine Fee Schedule, Especially Developer/Builder Fees Identify special Purpose Taxes that could be Levied outside Levy Limits Develop Impact Fee Pol-icy in Consultation with Developers and Legal Counsel Examine Impact of Imposing Local Sales Tax if Enabling Legislation Permitted Incorporate Alternative Revenue Sources in City Operations and Improvements 9/89-1/90 N 9/89-5/90 N 9/89-5/90 W 9/89-5/90 N. 9/90 - ? N ORGANIZATION City - Mayor/ council - Admin. City - Comm. Dev. - Finance City - Admin. - Finance City - Admin. - Counsel - Finance city - Admin. - Finance City - Mayor/ council - Admin. - Finance PERSON Mayor/Council Tom Hedges Dale Runkle Gene Vanoverbeke Tom Hedges Gone vanoverbeke Tom Hedges Jim Sheldon Gene vanoverbeke Tom Hedges Gene vanoverbeke Mayor/Council Tom Hedges Gene Vanoverbske GOAL OBJECTIVE A: CONTINUE TO ENHANCE BUSINESS ENVIRONMENTANDIDENTIFY EXISTING BUSINESS "RED FLAGS" STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIHATION PERSON (1) Establish Liaison with New/ 9/89-1/90 I -Ongoing EDC Existing Businesses through (BRE) Chamber Business Retention Program (2) Review Comprehensive Studies I -ongoing City - Admin Jon Hohenstein Pertaining to Economic - Comm. Dev-. Dale Runkle Redevelopment EDC (7) Re -Examine Lend Use Map for 9/89-12/89 W City - Admin. Jon Rubenstein Possible Zoning Changes to - Comm. Dev. Dale Runkle Improve Business Environment EDC (4.) Monitor the Business Climate of 1/90- ? W Chamber Other Communities (Ongoing EDC �J 0 n c e Started) GOAL 3 OBJECTIVE H: ENCOURAGEREADOF HOUSEHOLD JOB FORMATION STRATEGY/TASK BTATEMENT BEGIN/END STATUS ORGANIZATION PERSON (1) Identify Employment Sectors 9/89-12/89 W EDC Tom Hedges Requiring Labor Force with Full - Time, Upper Income Salary Positions (2) Apply Direct Contact Marketing/ 1/90- ? W (Ongoing c EDC City - Comm. Dev. Dale Runkle Promotions Program to these (Ongoing) o n e Employment Sectors started) (3) Promote Image of City as Place 1/90- ? W (Ongoing c e EDC City - Comm. Dev. Dale Runkle for Heads of Households to Work (Ongoing) o n and Live started) (4�) Monitor the Number of Jobs 9/89:- ? W (Ongoing City - Comm. Dev. Dale Runkle created by Employers Offering (Ongoing) o n c a Chamber Part -Time, Minimum Wage started) Positions GOAL 3 OBJECTIVE C: PROMOTE TARGETED RETAIL DEVELOPMENT STRATEGY/TABS STATEMENT HEGIN/END STATUS ORGANIZATION PERSON (3) Identi-fy Underrepresented Retail 8/89-10/89 I EDC Sectors City - Admin. Jon Hohenstain. - Comm. Dev.. Dale Runkle Chamber (2) Apply Direct Contact Marketing/ 1/90- ? N Promotions Program to such _ City - Comm. Dev. Dale Runkle Retailers (3) Examine/Identify Areas Needing 9/89-12/89 W EDC LB -GB -CSC Retail Facilities City - Comm. DeV. Dale Runkle Jim Sturm �\ (C) Examine Zoning Nap/Comp Guide 9/89-12/89 N City - Comm. Day. Dare Runkle for Land Use Compatibility in Jim Sturm Needed Area GOAL J OBJECTIVE D: IDENTIFY REDEVELOPMENT PRIORITIES AND FORMULATE REDEVELOPMENT PLAN STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION PERSON (1) Examine- Existing Retail/CI 9/89- Ongoing I Chamber Fa c l itiea Currently EDC Underutilized or Deteriorating City - Comm. Dev. Dale. Runkle (2) Establ ish• Redevelopment Policy/ 9/89-I/90 W City - Admin. Tom Hedges Criteria Including Financing - Comm. Dev. Dale Runkle Policy - Finance Gene vanOverbe) (9) Identify Private Sector 9/89-5/90 'W EDC opportunities for Investment/ Chamber Redevelopment City - Finance Gene VanOverbe) - Comm. Dev. Dale Runkle ('4') Iden;ti,fy Re -development 5/90=8/90 W Chamber Priorities EDC City - Comm. Dev. Dale Runkle (5) Implement Redevelopment Plan Contingent w City - Comm. Dev. Dale Runkle GOAL ] 1 OBJECTIVE E: COMMUNICATE CONCERN TO LEGISLATURE RE: STATE BUSINESS CLIMATE .STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION PERSON (1) Develop Position Papers on 9/89-1/90 W Chamber .Dan Aberg Various. Business Climate Issues EDC City - Admin. Jon Hohenstein (2) Organize Letter Writing 1/90-4/90 WChamber .Den Aberg Campaigns from Businesses to Legislators. \1 (I) Organize Information Meetings 10/89-4/90 W Chamber Dan Aberg Between Businesses and EDC Tom Hedges Legislators (Breakfasts, Luncheons, etc.) (4) Provide• Testimony at Legislative 2/90-4/90 W Chamber - Dan Abarg Committee Meetings EDC Tom Hedges City - Mayor/ Mayor/Council council GOAL OBJECTIVE t: CONDUCT REGULAR COMMUNITY ABBEBBMLNT OF COMPETITIVE ECONOMIC ADVANTAGES AND WEAKNESSES STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION PERSON ,(1) Identify Stakeholders and 9/89 = 12/89 N EDC constituencies. City - Admin. Jon Hohenstein - Comm. Dev. Dale Runkle (2) Conduct environmental scan of 12/89 - 4/90 W EDC trends in economic, social, and City - Admin. Jon Hohenstein political environment. - - Comm. Dev. Dale Runkle (3) Analyze strengths, weaknesses,, 4/90 -6/90 N EDC opportunities, threats in the City - Admin. Job Hohanstain above context. - Comm. Dev. Dale Runkle (4) Identify community strategic 6/90 - 10/90 N EDC advantages and plan for City - Admin.. Jon Hohenstein development. - Comma Dev. Dale Runkle (5) Define/re-define City.gLmission 9/89 - ? N Mayor/Council Mayor/Council statement City Administrator: Tom Hedges GOAL 4 OBJECTIVE A-1: REPINE/UPDATE PROMOTIONAL MATERIALS STRATEGY/TASK STATEMENT (:1) Identify Pros 6 Cons of Direct Contact Marketing (2) Identify 6 Develop Direct Marketing Criteria and Priorities (7) Articulate Direct Contact Marketing Policy (.4) Send Promotional Mailings to Businesses Encouraging Expansion in Eagan BEGIN/END STATUS ORGANIZATION PERSON 9/89-12/89 N EDC Tom Hedges 1/90-.7/90 N EDC Tom Hedges 7/90-5/90 N EDC Tom Hedges 7/90- '. N (ongoing) EDC City - Comm. Dev. Dale Runkle GOAL 4 OBJECTIVE A -II: IDENTIFY/DEVELOP DIRECT CONTACT POLICY STATUE N W I - Ongoing W - (acloing once it starts) ORGANIZATION EDC City - Admin. - Comm. Dev. EDC City - Admin. - Comm. Dev. Chamber EDC PERSON Jon Hohenstain Dale Runkle Jon Hchenstein Dale Runkle Dan Aberg Dale Runkle BTRATEGY/TABS STATEMENT BEGIN/END (1) Produce Video Tape Touting Eagan 9/89-12/89 as an Attractive Place to Locate, Re -Locate, or Expand (2) Develop Promotional Brochures 9/89-12/89 Similar to the Video Tape (7) Issue News Releases of New As they occur Businesses, Expansions, Etc. (Ongoing) (4) Monitor Economic Climate of 9/89 -Ongoing other Communities STATUE N W I - Ongoing W - (acloing once it starts) ORGANIZATION EDC City - Admin. - Comm. Dev. EDC City - Admin. - Comm. Dev. Chamber EDC PERSON Jon Hohenstain Dale Runkle Jon Hchenstein Dale Runkle Dan Aberg Dale Runkle GOAL 4 OBJECTIVE B: INCORPORATE EXPECTATIONS REGARDING MATURATION OF THE COMMUNITY, ITB LIFE CYCLE STAGES AND GROWTH IN CITY COXHUNICATIONE PERSON STRATEGY/TASK STATEMENT BEGIN/END STATUE ORGANIZATION _ (1) Develop Community Profiles/ 9/89-7/90 N EDC City - Admin. Models Describing Eagan, Based - Comm. Dev. on Current Demographic/ Census Figures and Predictions 10, 20 and 50 Years into the Future (Futurist Approach) (2) Identify Specific Chal-lenges for 7/90-10/90 N EDC Economic Development/Re- City - Admin. - Comm. Dev. Development of these Profiles (7) Incorporate these Challenges 10/90- ? N EDC City - Admin. into the Public Information - Comm. Dev. Campaign Promotional Materials Jon Hohenstein .Dale Runkle Jon Hohenstein Dale Runkle Jon Hohenstein Dale Runkle GOAL 5 OBJECTM AS ENCOURAGE SENIOR HOUSING ALTERNATIVES BTRRTEGY/TASK BTATEMENf BEGIN/END STATUS ORGANIZATION PERSON (1) identify Extent of Demand for 4/89-7/89 C (Ongoing) City - Comm. Dev. Dere Runkle Senior. Housing Facilities '(2) Identify Alternative for Senior 4/89-12/89 i(Ongoing) City - Comm. Dev. Dale 'Runkle Housing Facilities. (Ongoing) (3.) Establish a Technical Assistance 9/89-5/90 W City —Comm. Dev. Dale Runkle committee of Contractors to Doug Reid 'Assist Senior Residents with Housing Maintenance (;4) Identify R-4 Zoned Parcels 4/89-12/89 C (Ongoing) City - Comm. Dev. Dale Runkle ^ Suitable for a Senior Citizen Residential Facility (i.e. (Ongoing) Jim Sturm (� y\J Apartment Complex, Nursing Home) (s) Identify Support Services Used 9/89-12/89 W City - Comm. Dev. Dale Runkle by Seniors to be Located in Close Proximity_ to Senior Residential Facilities. GOAL 5 OBJECTIVES: ADOPT A HOUSING MAINTENANCE CODE STRATEGY/TASH STATEMENT (1) Review Codes of Other Municipalities (2) Develop Standards for Residential Maintenance Considering building Codes and Other Appropriate Codes to Avoid Conflicting Regulations BEGIN/END 9/89-12/89 1/90-9/90 STATUS ORGANIZATION W City - Co®. Dev. W City - Co=. Dev. PERSON Dale Runkle Doug Reid Steve Hanson Dale Runkle Doug Reid Steve Hanson GOAL S OBJECTIVE C: CONTINUE. TO ENCOURAGE QUALITY STANDARDS FOR NEW CONSTRUCTION STRATEGY/TASK STATEMENT BEGIN/END STATUS (1) Re-Evaluate/Update Current 9/89-12/89 2 Construction Standards Based on Quality Criteria (2) Maintain strict Enforcement of Ongoing I (Ongoing) Quality Standards (J) Re-Examine/Discourage "Hardship" 9/89-12/89 N Provisions to Reduce Possible Requests for Variances s(q) Specifically Delineate, Standards 7/89-12/89 2 in Development Agreements with .Builders/Developers and penalties for failing to comply. City - Comm... Dev. City - Comm.. .Dev. City - Comma Dev. City - Comm. Dev. - Public Works PERSON Dale Runkle Dale Runkle Dale. Runkle Dale Runkle Tom Colbert GOAL 6 IDENTIPY/DEVELOP BUSINESS LOCATION AND ASSISTANCE POLICY STATUS W W i:l W iJ ORGANIZATION Chamber STRATEGY/TASK STATEMENT BEGIN/END (1) Identify Pros 6 Cons of Public 9/89-12/89 - Finance Financial and Locational - Comm. Dev. - Assistance for Business - (2) Develop Policy/Criteria for 1/90-8/90 Financial Assistance Packages: i.e., Property Tax Abatement/ Deferment, .Land Donation/Cost Write -Down, Cash Contributions, etc. (7) Review and Refine Policy/ 1/90-8/90 Criteria for the Use of Tax Increment Finance (4) Develop Procedures for Business 9/89-9/90 Recruitment/Retention. (Policy Should Reflect Present and Future Demographics) (5) Promote C/I and Retail- suitable 9/89-12/89 Locations from Zoning Map/Comp Plan as a "Site Menu" for Businesses. Such a Menu Should include Lists of Amenities Businesses would Find Desirable STATUS W W i:l W iJ ORGANIZATION Chamber EDC City - Comm. Dev. City - Finance - Comm. Dev. - Admin; - counsel City - Finance - Comm. Dev. - Admin. - Counsel EDC city - Comm. Dev. ,EDC City - Comm. Dev. f ] S:T_+Iia Dale Runkle Gene Vanoverbe Dale Runkle Tom Hedges Jim Sheldon Gene Vanoverbe Dale Runkle Tom Hedges Jim Sheldon, Dale Runkle Dale Runkle Jim Sturm Agenda Information Memo September 19, 1989 City Council Meeting MASAC APPOINTMENT H. Appointment of Interim MASAC Representative --Enclosed on page you will find a memorandum from Assistant to the City Administrator Hohenstein regarding appointment of a MASAC representative to fill the vacancy created by Bill Lesiecki's resignation from the Airport Relations Committee and MASAC. While Mr. Lesiecki's position on the Airport Relations Committee will be considered as part of the organizational business in January, it is the feeling of staff that certain important issues will be before MASAC in the intervening months for which City representa- tion is important. As a result, staff contacted Airport Relations Committee members to gauge interest in filling Mr. Lesiecki's unexpired term on either a permanent or interim basis. Greg Gappa and Larry Alderks have expressed interest in this position. If the Council so desires it may make this appointment on an interim basis in January with a permanent replacement for Mr. Lesiecki being chosen at that time. ACTION TO BE CONSIDERED ON THIS ITEM: To appoint an alternate MASAC representative to fill all or part of the unexpired term of Bill Lesiecki. MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: SEPTEMBER 13, 1989 SUBJECT: MASAC ALTERNATE APPOINTMENT You will recall that Bill Lesiecki recently resigned from the Airport Relations Committee. As was the case with the Advisory Parks, and Recreation Committee, a decision was made to name Mr. Lesiecki's replacement with the regular committee and commission appointments during organizational business in January. You will recall that Mr. Lesiecki also served as one of the City's MASAC alternates. Staff would recommend that this position be filled on a permanent or interim basis to ensure adequate MASAC representation between now and January. The City's primary MASAC representative is Dustin Mirick. You will recall that the Council chose to appoint two MASAC alternates to ensure coverage in the event of Mr. Mirick's absence.. Recently, Mr. Mirick star -ted a new job which takes him out of the state regularly. As a consequence, there have been several occasions when one or the other of the MASAC alternates has had to fill in on behalf of the City. While the other alternate, Katherine Shoaps, does an excellent job, the importance of the issues facing MASAC over the next several months places the City at a disadvan- tage if for any reason we are not represented at a meeting. Staff has contacted members of the Airport Relations Committee to gauge interest in this position,. Two members have expressed an interest. They are Greg Gappa and Larry Alderks. Both Mr. Gappa and Mr. Alderks are relatively new members of the Committee, but both have expressed significant interest in the topic area and desire to be more involved in it. While staff would prefer not to leave these seats vacant,, it may be appropriate for the Council to fill them on an interim basis with permanent replacement of the position in January during organizational business. If the Council would prefer to make this a permanent appointment, Mr. Lesiecki's term would have run through 1990. The action requested of the Council is to make an appointment to the vacant MASAC alternate position in which Greg Gappa and Larry Alderks have expressed interest. Such appointment can be on either an interim or permanent basis. If you have any questions about ,this request for action, please let me know. Assistant to the City Administrator JDH/jeh Agenda Information Memo September 19, 1989 City Council Meeting SOLID WASTE FUNDING.APPLICATION C. Request for Approval of solid Waste Funding Application -- Enclosed on pages C.you will find a copy of the application. prepared for the Dakota County Solid Waste Abatement Funding Program. This application parallels information currently before the Council for consideration in the City budget. The only modification to the budget request which -staff is pursuing through this application process is additional funding for contracted services and labor associated with converting the City's compost site into a transfer station to relocate certain materials to the Dakota County compost site in Lakeville_ The increased use of the. City site has resulted in quantities of material which. result in odor control problems and neighborhoods surrounding the current site have begun to complain about odors. As a consequence, staff is pursuing the transfer station concept as an alternative. If this concept is developed, it would be entirely funded by transfers of County funds. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the application for the Dakota County Solid Waste Abatement Funding Program for submittal to the County Board. 1990 FUNDING APPLICATION City/Township: Eagan Date Submitted: nw-„tier Address: 3830 Pilot Knob Rd. Program Period: 1/1/90 Eagan, Minnesota 55122 to 12/31/90 Contact Person: Kris Hageman Phone: 4'R4 -Rion I. If this is a multi, -community project, please -list all participating communities and the lead community or agency for the project, and attach a copy of the Joint Powers Agreement. IL. Please provide a,brief overview of 1990 abatement activities; indicate whether these are a continuation of existing programs or new programs: (If more space its needed use extra sheets.,) Please see attached'. 1-1 (V\ II. Continuation of curb -side collection of recyclable materials to single family, duplex, tri -plexi and four-plex units.Collection includes; aluminum and steel beverage cans, glass and newsprint and tin cans as of February 1, 1989. Weekly colelction on the same day as gagbage services. Continuation and expansion of multi -family recycling activity. majority of program operations will be conducted during 1990. Collection programs organized, informational materials to resi- dents distributed and monitoring procedures initiatdd. ongoing promotion activities. These items are detailed in section III. -F. Continuation of recycling lottery to residents in the curb -.side program. Integrating the multi -family participants into this program will be evaluated and hopefully a system will be devised to include them in the incentive program. The area drop-off centers will remain in operation given market strengths. Recycle Minnesota Resources will operatein Eagan through- out 1990. Commercial/Industrial activities will be expanded in 1990. Follow-up communication and program monitoring will be the significant activity in 1990. Developing effective programs in new and/or not yet recycling businesses will also be a major aspect of the program. City operated Compost Site. The site is open to residents and prohibite to commercial haulers. Accepted materials include: grass clippings, leaves, garden wastes and brush 1" to 6" in diameter. The City also operates a chipper to make wood chips available to residents at no cost. Finished compost is also available to residents at no charge. The city distributes information concerning the Dakota County Compost Facility when items are not permitted at our site. The City will be looking at managment options for 1990. Possible changes in'operations include: transfering portions of material, mainly grass clippings, to the County site to better manage our space capacity, We may also look to increase the amount of wood waste to be handled at the site. The acquisition of additional equipment is necessary for this operation. III. Complete the following section for all applicable activities, whether a continuation of existing activities or new activities for 1990: A. Curbside Collection of recyclables: Yes X No (If more than one collector, use a separate sheet; please provide the same information for each collector.) 1. Number of households to be served: S, r6 D 2. Frequency of collection: (circle one) weekly twice monthly monthly other 3. Containers used: Yes XX No 4. Number of containers per household: 2 5. Materials collected (circle all that apply): newspap mixed paper aluminum steel beverage cans g ass plastics used oil other (specify) tin cans 6. Name of collector: Licensed Residential Haulers Address: See attached list 7. Cost of collection: Billed to account by hauler 8. Dates of collection contract: to 9. Anticipated participation level: 608 10. Anticipated abatement in 1990: 191 tons per month B. Drop off Centers for Recyclable Materials: Yes X No 1. For each drop-off center please provide: a. Operator: Rpryri P M +A n r,u r c e6 Address: 1971 Seneca Rd. Costs: $4,000.00 per year 50eper ton Days/Hours $6Pration: Taes -6ai:. 9-5 Materials Collected: Aluminum and steel bev. cans, plastic bev. containers, glass, newsprint and CorruggtPd rardhn A 1-2 �o l b. Operator: F ata TnthPran r'hu rrh Address: a?nn Dilnt Knnn RA Costs: $5.00 per ton Days/Hours of Operation: Mon. -Fri. 8':30 am- 2:30Dm Materials Collected: Aluminium bev, cans, tin cans c. Operator: Address: Costs 2 per Days/Hours of Operation: Materials Collected: d. Operator: Address: Costs: Days/Hours of Operation: Materials Collected: per 3. Anticipated abatement from all drop-off centers above in 1990: Aon tons per -There may be a possibility of other drop-off centers resuming operations during 1990, if current markets become accessible at that time. 1-3 �C)v C. Multi Family; complete this section only if a separate program 1. Describe the manner of collection: The City will implement multi -family recycling activity in all units by the end of 1990. Working with the recycling collectors, building management and residents,individualized systems will be organized. The systems to be considered include integration of 90 -gallon carts at designated collection points., and the ,use of one or two household containers where applicable. Additiona methods will be evaluated if necessary. 2. Total number of units served: 4,813 3. Materials collected (Circle all that apply) newsprint mixed paper alumin steel beverage cans <]as plastics oil other tin cans 4. Costs: to be determined er 5. Anticipated abatement in 1990:, 228 tons per hyo.. D. Yard Waste Program 1. Please provide a brief description of the community's role in yard waste collection. The City requires separate collection of yard wastes coresponding with the Dakota Cty. yard waste Ban. Haulers are required to deliver material to the County operated compost site. The City also makes available the �ity opflratec� om�ost site to res -idents - 2. Curbside: es X o eO o: Compost Facility. 3. Drop off: Yes X No Location.: located just soiLl of the Municipal Center Hours: Tues., Thurs, Sat. 12-7 on Pilot Knob Rd. 4. Fee Schedule: 1-4 �03 E. Describe any commercial/industrial recycling activities you will undertake in 1990. Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, West St. Paul will be required to provide a list of businesses operating in that community. Information should include name, address, number of employees, SIC code, contact person and any other pertinent information as agreed upon by County and City staff. This list should be included as part of the April 1, 1990 Progress Report. City Staff will coordinate one or more Chamber of Commerce programs promoting recycling. Through these programs and literature distribution the City will inform local businesses of alternatives to disposal and offer technical assistance to firms wishing to develop individual or joint recycling programs. The primary effort in these programs will be to concentrate on the recycling of white office type papers and corrugated cardboards. The City will also encourage recycling activitie involving aluminum, glass and other recyclable materials. F. Describe program specific public education/promotionalactivities that will be undertaken in 1990. •in all informational pieces,recycled paper will be used. - residential 2-3 direct mail pieces about the recycling program in general. Letter from City Administrator plus informational literature to all new residents. Door -hanger tags to all new residents. Use of Cable Access Channel Advertisements in lou.a1 golnmunit�y newspapers. City-wide newsletter. - commercra /in us ria The City will provide information to Chamber memebers through luncheon meetings and additional seminars scheduled for program implemenation. The City will reproduce and distribute a guide on office paper and corrugated recycling to all Chamber members and will work to expand distribut'o to o -members also. - institutional Isthoo s� The City will contact elementarty and secondary schoold to encourage recycling in the schools. City staff will schedule presentations.in all schools (if approved) to reach a wide variety of age groups. Promotional literature will be focused toward the age levels reached. Staff will take advantage of the wide variety of materials available f'or such presentation. G. Describe your in-house recycling program Continuation of white office -type paper recycling. This material is collected by Data -Fiber. City staff take advantage of the desk -top boxes and the large containers in the copy center for recycling activities. City offices also recycle aluminum cans, glass containers and newsprint. City Staff take these materials to the redemption center located in Eagan. City Staff is also working toward procurement of recycled products for office procedures and printing. 1-5 H. Describe completely any other abatement programs for which you are requesting funding (eg. operation of compost site, special waste handling, household hazardous waste collection). Include projected abatement. Household Hazardous Waste collection — 15 -tons abatement. The City would'-fike to work with the County to continually offer a household-tazar-dous,waste collection/drop-off opportunity for residents. V. Work Plan Dakota County will distribute any approved funding in four equal payments, provided communities meet specified development ob;j'ectives,. Please provide a work plan for 1990 and hi,gh.light the objectives to be met by the following dates: o March 15 o June 15 o September 15 1-6 VI. Budget Jan 1 ,19 90 to December 31, 1990. Program Amount Administrative Costs: Salaries 19.,000 Consultant Fees 19,000 Capital Costs (specify):* rnnal--inorn in parks 6.,000 multi-familyontainers. 4,000 rnm=nst circ Equipment: Brush Chi per & S UTnp Grinder Residential Operarions & lalntenance: 15,000 33,000 Contracted Services 1'9,000 Labor 9,500 Equipment Rental 5,700 Space Rental Utilities Postage 5,000 Printing 8,000 Other performance Funding 135,000 Cash for Trash Lottery 5,200 Local Mtgs. 6 References 1,905 Advertising 7,520 Commercial/Industrial Activities:* .196.,.825 performanra Fundi-na_ '5,000: 5,000 Other Programs:, Total: Anti'ci'pated Revenue: Community Share Other Fundi'mg (specify) a-t-abate5 1989 Comm/Ind. Carryover 1989 Capital Carryover Requested Funding ** From County: 7,500 5,000 1,8,000 223,325 253,825 * Unexpended 1989 funds may be carried over to the same line item for 1990. ** Request may not exceed that amount shorn on the Maximum Reimbursement Schedule. Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE PERMIT/JAMES BARTIZAL/CHRISTMAS TREE SALES D. Special. Use Permit, James Bartizal, To Allow the Temporary Sale of Christmas Trees in the Thomas Lake Shopping Center, Located North of Cliff Road --A request for a special use permit to.allow the temporary sale of Christmas trees in the Thomas Lake Shopping Center was submitted by James Barti'zal. Sales would begin on 'November 24 and the operation would be completed by December 31„ 1989. For further information on this item, please refer to the Community Development Report enclosed on page . ACTION, TO BE CONSIDERED ON THIS ITEM: To approve or deny a special use permit for James Bartizal to allow the temporary sale of Christmas trees in the Thomas Lake Shopping Center. orl CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: JAMES'BARTIZAL LOCATION: THOMAS LAKE CENTER (SW SECTION 28')' EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC'HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 12,# 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY An application has been submitted requesting a Special Use Permit to allow temporary Christmas tree sales at the Thomas Lake Center shopping mall. The applicant would begin set-up of the operation on November 11, with sales to begin on November 24. The sales operation tear -down and clean-up will be completed by December 3.1, 1989. The applicant expects to have approximately 800 trees in stock at this sales lot. The applicant has been granted a Special Use Permit for temporary tree sales at this site for the past two years. If approved, this permit shall be subject to the following conditions: 1. The permit is temporary and shall expire after December 25, 1989. 2. The permit shall be subject to all applicable code requirements. coq Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE'PERMIT/IBD #397/PORTABLE CLASSROOM E. Special Use Permit, Independent School District #;197, To Allow Temporary Use of a Portable Classroom Located at Pilot Knob School on Lone oak and Pilot Knob Roads --An application has been submitted by Independent School District #197 requesting a special use permit to allow for the construction of a 3,600 square foot portable classroom structure at Pilot Knob Elementary School. For additional information on this item, please refer to the Community Development Department Report enclosed on pages I(O through J(( . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special use permit as requested by Independent School District #197 for construction of a 3,600 square foot portable classroom structure at Pilot Knob Elementary School. I oc=� CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: INDEPENDENT SCHOOL DISTRICT 197 LOCATION: 1436 LONE OAR ROAD (NE SECTION 9) EXISTING ZONING: PF (PUBLIC FACILITY) DATE OF PUBLIC HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 11, 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPART APPLICATION SUMMARY An application has been submittedrequesting a Special Use Permit to allow for the construction of a 3,600 -square -foot portable classroom structure at Pilot Knob Elementa•ry,School. COMMENTS The applicant is requesting this permit due to overcrowding at the school. The portable structure will contain two classrooms that will house up to fifty children. The classrooms are believed to be necessary for up to five years. The school district is looking into an expansion of the school provided financing can be secured.. The proposed expansion is anticipated within five years. If granted, this permit will be subject to the following: 1. The portable 'classrooms shall be handicapped accessible, if necessary. 2. All City building permit requirements and building code standards shall be met. 3. The permit shall be valid through the 199.3/1994 school year. Further use will require reapplication,. �p S 1 TE LpeaTio1. ,r 1 I � �` ` r ` lll. P, ,LIG -I ILD. ,•RIy Lar - Por+ablt,'--- �14ss LOCAi4I0h.- - �m LDS _ rr r — .� r MnF I I . Al.b' F . IIE ` d• I II � 1` L Soo feo I Au I L 4tk „i.IDr. 1`:7X,Y{ 1 I/�A s•rt slsq `� �I a Por+ablt,'--- �14ss LOCAi4I0h.- - �m LDS _ rr r — .� r MnF I I . , `, d• Soo 77VA F\ 4tk „i.IDr. 1`:7X,Y{ 1 I/�A Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE.PERMIT/BOY SCOUTS TROOP ♦345/CHRISTMAS TREE SALES F. Special Use Permit, Boy Scouts of America, Troop #345, To Allow Temporary Christmas Tree Sales for a Fundraiser Located at the Intersection of Cliff Road and Cliff Lake Road- -An application has been submitted by Boy Scout Troop #345 requesting a special use permit to allow temporary outdoor sales of Christmas trees, wreaths and garlands on Federal Land Company owned land located directly across Cliff Lake Road from Target, north of Cliff Road. The sale dates would be from November 24 through December 24, 1989. For additional information on this item, please refer to the Community Mtopment Department Report enclosed on pages through ACTION TO BE CONSIDERED ON THIS,ITEM: To approve or deny a special use permit as requested by the Boy Scouts of America, Troop #345, to allow temporary Christmas tree sales at the intersection of Cliff Road and Cliff Lake Road. CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: BOY SCOUT TROOP #345 LOCATION: SE 1/4 SECTION 30 EXISTING ZONING: PD (PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 11, 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION: An application has been submitted by Boy Scout Troop #345 requesting a Special Use 'Permit to allow' temporary outdoor sales of Christmas trees, wreathes and garland. COMMENTS: Boy Scout Troop #345 has received permission from Martin Colon of Federal Land Company to hold a Christmas tree sale fund- raiser. The Federal Land property is directly across Cliff Lake Road from Target, north of Cliff Road. Access to the site is already available. Troop #345 will provide a stoned parking lot, temporary lighting and signs for this lot. The sale dates will be from November 24, 1988 through December 24, 1989. The lots will be manned by adult leaders and boy scouts from the troop. Troop #345 has already discussed their plans with the Eagan police department. The site will be cleared of all rubbish, debris, post and fencing on/or before January 1,, 19.90. CONDITIONS: 1. This permit shall expire December 24, 1989. 2. All debris shall be removed by January 1, 199.0. I,'2;) 013- HIGH 1, 50 lz CLIFF D1 ION/ PARK 14 CEDAR CLIFF COMMER(l 1L pp y1 2 D ADD h""hw'Al NO - COUNTY STATE Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE PERMIT/BOY.SCOUTS TROOP #5101CHRISTMAS TREE .SALES G. Special Use Permit, Boy Scouts of America, Troop #510, To Allow Temporary Christmas Sales for Pundraiser Located on Outlot A, Town Centre Ninth Addition --An application has been submitted by Boy Scout Troop #510 to allow temporary outdoor sales of Christmas trees, wreaths and garlands in Outlot A, Town Centre Ninth Addition. The sale will run from November 24 to December 24, 1989. For additional information on this item, please refer to the Community Develop e t Department Report enclosed on pages LI a through . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the special use permit as requested by Boy Scouts of America Troop #510 to allow temporary Christmas tree sales on Outlot A, Town Centre Ninth Addition. �c�p CITY OF EAGAN SUBJECT,: SPECIAL USE PERMIT APPLICANT: BOY SCOUT TROOP 510 LOCATION: TOWN CENTRE 9TH ADDITION, OUTLOT A EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 12, 1989 COMPILED BY: PLANNING DEPARTMENT APPLICATION SUMMARY An application has been submitted by Boy Scout Troop 510 requesting a Special Use Permit to allow temporary outdoor sales of Christmas trees, wreaths, and garland. COMMENTS Boy Scout Troop 510 has received permission from Martin Colon, representing Eagan Tower Office Building Partnership, to use Outlot A, Town Centre 9th Addition, for the site of their Christmas tree fund-raiser. The troop plans to begin work on approximately October 15, 1989. They will be installing a stoned parking area with a portable curb ramp and temporary lights and signs. The curb ramp will be put into place every morning and removed every night. They will also move it for snowplowing. Snowplowing in front of the site will be provided.by the supplier when needed. The sale will run from November 24, 1989 through December 24, 1989. The lot will be manned by adult leaders and boys from the boy scout troop. It is the troop's plan to have all debris, as well as installed equipment, removed by January 1, 1989. The troop has discussed plans for this Christmas tree sale with the Eagan Police Department. 1. Sale of Christmas trees shall be permitted from October 24, 1989 to December 24, 1989 only. 2. All debris, as well as installed equipment, shall be removed from the site on or before January 1, 1990. N. W. 1/4 SEC* 15 9 T. 279 R TOW CENTRE 70 TENTH l e1 • TO*'A CENTR pq TO ,r •DV DREPD�!rB4E'� ' CIN �f.� E� n I � roti a' .... •! 1 4 , KINDER , URC 1 , 1 ADDMm 0 ,J .L NINIM / 1 'ADO_` / N0. 691155 .• a0 • O SF' 10 I W, I R Al ADC �OR1vE W, I R Al ADC ---------- j T 7 ic r�Ol loo'. . .......................... . Agenda Information Memo September 19, 1989 City Council Meeting PRELIMINARY PLAT EBTENSIONLWESCOTT SQUARE ADDITION H. Preliminary Plat Extension, Wescott square Addition, Located at the Southwest Intersection of Yankee Doodle Road and Elrene Road in the Northeast Quarter of Section 14-=A preliminary plat for Wescott Square Addition, consisting of 71 owner -occupied townhouses on 9.8 previously zoned R-3' townhouse acres at the southwest corner of Yankee Doodle Road and Elrene Road was approved on September 6, 1988. The developer, New Horizon Homes, is asking for a one (1) year extension to the preliminary plat. For a copy of the staff report on this item, refer to pages 21 through ��. Please note that if the City Council does approve the preliminary plat extension, City Planner Sturm recommends adding a condition as a part of the approval that all open -space green areas shall have an underground irrigation system. Also,, Engineering staff noted that the County may require additional right-of-way along Yankee Doodle Road. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a one (1) year preliminary plat extension for Wescott Square Addition, located at the southwest intersection of Yankee Doodle Road and Elrene Road. d-0 MEMO TO: TOM HEDGESp CITY ADMINISTRATOR DALE C. RUNRLEj COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURMs, CITY PLANNER DATE: SEPTEMBER 14# 1989 RE: WESCOTT SQUARE PRELIMINARY PLAT The Wescott Square Addition consisting of 71 owner -occupied townhouses 'on 9.8 previously zoned R-3 townhouse acres at the southwest corner of Yankee Doodle Road and Elrene Road was approved on September 6., 1988. The developer, New Horizon Homes, is asking for a one-year extension to the preliminary plat. New Horizon's other project in Eagan, Boulder Ridge townhomes located along Diffley and Thomas Lake Roads, is selling fairly well and they do not want to begin another project until that project nears completion. (All preliminary plat extension requests are noticed to all City departments at the Monday morning staff review meeting and each has been allowed two weeks to review the project and conditions.) As mentioned at the special City Council meeting of September 12, this site surrounds a two -acre parcel reviewed in the multi -family land study initiated by the Council. The Wescott Square site was not reviewed separately since there was an active application in process. As condition #3 of plat approval, these units must comply with the multiple family housing ordinance amendments of July 5, 1988. Staff recommends adding the condition that all open space green areas shall have an underground irrigation system. Engineering staff noted that the County may require additional right-of-way along Yankee Doodle Road. There were no other comments. Attached for your review is a copy of the site plan, the preliminary plat conditions of September 6, 1988 and the multi- family study of the parcels surrounded by this site. If you would like additional information, please let me know. '18ty Planner is,/is ESFEFFiilt�",� � r•�rt��t�vt� 5oa6aos�5a� i ; ; r II ` bib II ` 4rrVr'1Vrr_ 40, no Egan moved, Gustafson seconded, the motion to approve the preliminary plat for Wescott Square Addition/New Horizon Homes of 9.83 R-3 zoned acres for 71 -units, adjacent to Yankee Doodle and Elrene Road, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987, shall be complied with: Al, B1., B2, B3, B4, C1,, C2, C3, C4, C5, D1,, E1, F1, and G1. 2.. A copy of the townhouse bylaws shall be submitted to the City Attorney for review. 3. The developer shall comply approved on July 5, 1988 including impervious surface coverage. with all ordinance amendments exterior finish, garage size, and. 4. All trash shall be contained in the garages until the day of pickup. 5. The drainage swale along the southerly portion of Block 3, will not be allowed. 6. The Development is required to submit engineering documentation for staff review and approval for the proposed retaining,w,all. 7.. The Development is required to -contain ponding areas entirely within the boundaries of the Development. R. The Development is required to provide a 4 cfs storm sewer outlet and a sanitary sewer service stub to Parcel 4013-01.. 9. The Development is required to provide individual sewer and water service to each proposed unit. 10. Council authorization of a public improvement to provide the downstream storm sewer system and upgrade Rost and Elrene Roads,,-yto the appropriate urban section is required prior to final plat approval. All voted in favor. MULTI -FAMILY RESIDENTIAL LAND STUDY r.TTT_W GENERAL LOCATION: SIZE: ZONING: COMPREHENSIVE PLAN LAND USE DESIGNATION: EXISTING LAND USE: SURROUNDING LAND DBE, ZONING, AND COMP PLAN LAND USE DESIGNATION: Area G consists of one parcel Southwest corner of Yankee Doodle Road and Elrene Road, in the NE 1/4 of Section 14 2 acres Area G is a :small site. Combination of this parcel with other adjacent parcels not included in this study may be necessary in order to develop this site. R-3 D -III one single-family dwelling Single-family residential development of Area G could incorporate the existing dwelling. Other development types may require removal of the dwelling. North - The variety of uses surrounding Area G presents several possible land use options. No single use will be completely compatible with all surrounding uses. As such, buffering will be necessary with any development type, possibly through a variety of techniques. - PAGE G.1 - �1_4 vacant; zoned I-1(PD); designated IND h Sout- townhouse residential (pending,); zoned R-3; designated D -III East - vacant; zoned RB(PD); designated D -III West - townhouse residential; zoned R-3; designated D - III North - The variety of uses surrounding Area G presents several possible land use options. No single use will be completely compatible with all surrounding uses. As such, buffering will be necessary with any development type, possibly through a variety of techniques. - PAGE G.1 - �1_4 Area G should be informed of potential aircraft noise. In addition, the site may receive traffic noise from Yankee Doodle Road. Although the noise levels received from this roadway may not be consistently severe, development design should be sensitive to traffic noise generated by minor arterials. DEVELOPMENT OPTIONSt Based on the extremely small size of Area G, this parcel would likely require combination with the abutting parcels for feasible development. The abutting parcels have a pending townhouse proposal. Maintaining the current D -III designation and R-3 zoning, would allow for a natural expansion of this townhouse project in the future. Buffering techniques should be used to provide appropriate transitions between the townhouse uses on these parcels and the industrial district to the north, the proposed commercial uses to the east and potential low-density residential uses to the south. Although Area G is not in an identified aircraft noise zone,, area residents have reported noise impacts. Noise attenuable; construction standards, though not required, should be encouraged. - PAGE G.3 - 1 Z� -ZlGi1_IIRM1_`:1 Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable ,to the Entire City Code Including ''Penalty for Violation:" and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance sball take effect upon its adoption and publication according to law. ATTEST: By: Its: ,Clerk Date ordinance Adopted: CITY OF EAGAN City Council By: Its,: Mayor Date Ordinance Published in, the Legal Newspaper: l 3 `{ NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 10 ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY AMENDING SECTION 10.10 REGARDING DANGEROUS WEAPONS AND ARTICLES; AND BY ADOPTING BY REFERENCE EAGAN C3TY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 10 is hereby amended by changing 10.10, Subd. 4., to read as follows: Subd. 4. Exception. Neth&nq in Subdivision 3 of this Section shall not apply to: A. A display of fireworks by an organization or organizations' operating under a' ued by the Council ev to _ _____ _«___` ,_ t`_ '___`_ a B. A person in the lawful defense of Vie -person, rr family or property. C. Vhis ___t__ `& _ ___ aprl- be The discharge of -rr-� firearms in a an approved firea-rms range attbheriaed in weibing operating under a permit. issued by the Council Nor.shaZ1 &-ibdia-Usion ' apply to sli eki%a • prior to August 15., 1989. A Ry a landewners, —,er his gdesh in D. Q By !a%+ Law enforcement or military personnel while in the course of their duties. IL G My -a Any person participating in a special hunting season, which season may not conflict with State law or regulations, established by the Council for purposes of wildlife management. l3� STATE OF DEPARTMENT OF NATURAL RESOURCES PNONEN01612) 445-9393 31 August 1989 Area Wildlife Office 223 Holmes Street, Room 101 Shakopee, MN 55379 Mr. John Yanta 7760 France Ave. S. Shite 770 Mpls, MN 55435-5282 Dear Mr. Yanta: l u5eo FILE NO. SFp� l9R� This is in response to our telephone conversation today concerning the effects of your hunting on, -the Joe Kennealy property in Eagan. You anticipate having 3 to 4 hinters on the property at various times hunting deer and Canada geese. The property is located in the south 1/2 of Section 18 'between old Cedar Avenue and the Burlington Northern tracks, I would encourage the city to allow you to hunt this area. This is the type of situation which I had in mitt] when I discussed the proposed hunting closure with Police Chief Gagen. Your harvest of Canada geese would be in accord with the objective of the DNR to slow the growth of the population in the 7 -county metro area. I have already had nuisance complaints from Eagan residents regarding geese. Any goose harvest, especially during the special metro seasons (Sept 1-10) and December will help to reduce local geese while not impacting migrants. The alternative is, the expensive "trap and transplant" program which is underway in other cammunities and Is paid for by the cities. Our projections indicated that the metro population would increase by 200 % (triple) by 1990 without action. Our objective is to limit the increase to 100 % (double). This goose harvest will be beneficial to the city. Geese will not be eliminated from the city, but the harvest will reduce the need for other controls. The harvest of deer in this area is also in accord with DNR objectives to reduce the deer population density. Our objectives are well known to the city council, and they have endorsed them by opening the Fort Snelling State Park for shotgun deer hunting. Your harvest of deer will help us attain aur goal, and it will reduce the need for taking adAiticnal deer with sharpshooters. I request that you report the number and sex of deer taken in this area if the city allows. We can then add this to the special hunt total to determine the number to be taken by sharpshooters. Your deer harvest will be beneficial to the city of Fagan in that it will help to reduce deer -car collisions and damage to vegetation. cezkIo,G / on M. Parker, Area Wildlife Manager AN EQUAL OPPORTUNITY EMPLOYER 13 -.;z- Hon. Mayor Vic Ellison and City Council Members of Eagan September 5, 1989 Page Two 6. Enclosed is a letter from the Minnesota Department of Natural Resources. Jon Parker has outlined the possible dangers of not harvesting both geese and deer in the seven county metro area. Jon also is in support of having the city allow a special hunting season for the Yanta party. 7. We anticipate not having more than 4-5 hunters at any given time hunting at the subject property. In accordance with the City Council's meeting set September 19, I would appreciate the opportunity these ideas and address any questions or concerns Council may have. If you should have any further need additional information, please feel free to My work number is 924-4625. Thank you once again consideration. Sincerely,, �iA Jona han R. Yanta jla647 Enc. 13\ for to present that the questions or contact me. for your September 5, 1989 Hon. Mayor Vic Ellison and City Council Members of Eagan Attn: Karen Finnegan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Mayor/City Council Members: Pursuant to the City Council member's August 15 amendment to the Eagan Dangerous Weapons Ordinance which no longer allows hunting in Eagan, I would like to submit this letter outlining my request for permission through the City for a special hunting season permit. This permit will follow the guidelines of Ordinance 10.10, Subdivision 4. I have outlined for your review various reasons and evidence on why I would appreciate the opportunity in receiving a permit to hunt in Eagan. The subject property is located in the southern one-half of Section 18, between Old Cedar Avenue and the Burlington Northern railroad tracks. At the city council meeting I will outline the following facts to support my reasons for hunting: 1. Install and implement large readable and unremovable signs that indicate ("No Public Hunting"). 2. I will present a plat map outlining Joe Kenneally's property and all contiguous property that would be affected by this special hunt. 3. I will provide license plate numbers for all individuals' cars who willbe hunting during this special season. These license plate numbers will allow the Eagan city police department expedient interpretation of any potential trespasser on the subject property. Also, each individual hunting on the subject property will be carrying a special hunting permit signed by the property owner (Joe Kenneally). I have included the specific dates in which we are requesting a permit to hunt the subject property: Bow hunting for deer which start September 16 -December 31. Duck and goose hunting which dates have yet to be determined. Pheasant hunting which starts October 15 -December 3. �3b a problem and it would be difficult to enforce exceptions to the Dangerous Weapons Ordinance. He request that if the Council should approve the request that it be on a trial basis for this year only, and that any issues that arise be evaluated and that permits in the future be based on that evaluation. Staff has a concern with the confusion that may arise for other persons, wishing to hunt as to the legality of hunting on that property or on other open property in Eagan. The City Council will have to determine whether they wish to establish a "special hunting season ... for purposes of wildlife management" for an individual on a specific parcel of leased land within the City as requested for deer,, goose and pheasant from September 16 through December 31, dates inclusive. ACTION TO HE CONSIDERED ON THIS ITEM: To approve or deny a request from Mr. Jonathan Yanta for the establishment of a special hunting season for him for the purposes of wildlife management on a sixty (60) acre parcel of land which he leases in the City of Eagan for deer, goose and pheasant hunting from September 16 through December 31, 1989, inclusive. Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL HUNTING BEASON REOVEST/JONATHAN R. MANTA L. Request, Special Nunting Season Permit, Jonathan R. Yanta, 7760 France South, Suite 770, Ninneapolis--The City has received a request from Mr. Jonathan Yanta, who leases property in the City of Eagan, for a special hunting season permit. He is requesting a special hunting season permit for: "Bow hunting for deer, which starts September 16 -December 31." "Duck and goose hunting, which dates have yet to be determined." "Pheasant hunting, which starts October 15 -December 3." In official action at the August 15, 1989 City Council meeting, the City Council affectively banned hunting within the City limits of Eagan by eliminating the following language from the Dangerous Weapons and Articles Section of the City Code (Chapter 10.10, Subdivision 4): "By a landowner, or his lessee, or his guest in company of the landowner or lessee by specific invitation, upon lands owned by him, provided that no shot, bullet or other ammunition used shall pass beyond the boundaries of his property, nor shall the discharge of the firearms occur within 500 feet of any building on an adjoining owner's property or occupied residence; nor in any event create a nuisance or danger to other persons. Provided, further,, that such shooting shall be on land -zoned agricultural and containing five acres or more, and only shot shells may be used." However, an exception to the hunting ban is included in the ordinance for "any person participating in a special hunting season, which season may not conflict with State law or regulations, established by the Council for purposes of wildlife management." For—e Council's information, enclosed on pages L2-0 through is a copy of the letter of request from Mr. Yanta and a copy of the letter he obtained from the Department. of Natural Resources. A copy of City Code 10.10 as amended by the City Council 1n official action at the August, 15., 19819 City Council meeting is enclosed on pages I'3 3 through . Chief of Police Geagan has reviewed Mr. Yanta's letter of request and has also talked with him. Chief Geagan is concerned that the Police Department would be placed in a position where it would be required to police trespassing laws for individual hunting on private property being leased by an individual outside the City. Chief of Police Geagan also commented at the August 15, 1989 City Council meeting that the area in which Mr. Yanta is requesting permission to hunt is NEW HORIZON HOMES, INC. 12201 MINNETONKA BOULEVARD MINNETONKA, MN 55343 933-9907 AUG 2 1 1989 August 14, 1989 Jim Sturm City Planner City of Fagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Sturm: On September 6, 1988, the City of Eagan gave its approval of the preliminary plat for the Westcott Soquare Addition. By this letter, we are requesting an extension of the preliminary plat approval for an additional one year period'. Due to general market conditions this past year, New Horizon Homes still has twenty-seven townhome units to sell in the Boulder Ridge project in Eagan. As a result, we feel, it would not be prudent to begin development of the Westoott Scquare Addition this fall, but would begin development next spring as soon as we had received all the necessary final approvals from the City of Fagan. We are committed to developin4 the Westcott Scquare Addition and look forward to working with the City of Eagan on this project. Yours truly, New Horizon Homes, Inc. doe - John C. Madison President Agenda Information Memo September 19, 1989 City Council Meeting CONDITIONAL USE PERMIT/HIGHWAY SALES FOR SALES AND LEASING J. Conditional Use Permit, Highway sales Ina., To Allow Tractor Sales and Leasing in the LI (Light Industrial) District Located in Eagandale Industrial Park in the southwest Corner of the Inner section of Lone Oak Road and Highway S5 in the Northeast Quarter of section 11 and the Northwest Quarter of section 12--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on Tuesday,, August 22, 1989 to consider a conditional use permit for the leasing and selling of tractors by Highway Sales Inc. in an LI district. The APC is recommending approval of this item. For a copypf the staff report on this item, refer to pages L through F'K e - copy of the APC minutes regarding this item, refer to page ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for Highway Sales Inc., to allow tractor sales and leasing in a light industrial district located in Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55. 13� • SUBJECT: APPLICANT: LOCAT=ONs EXISTING ZONING: DATE OF PUBLIC HEARING: DATE OF REPORT: COMPILED BY: APPLICATION SUMMARY CITY OF EAGAN CONDITIONAL USE PERMIT HIGHWAY SALZSe INC.r JOHN BEIBEL 800 LONE OAR ROAD LI (LIGHT INDUSTRIAL) AUGUST 22.8 1989 AUGUST Ile 1969 PLANNING DEPARTMENT An application has ,been submitted requesting a Conditional Use Permit to allow Highway Sales, Inc. to lease and sell tractors. COMMENTS Highway Sales, Inc. is located in the new Dart Transit building located at 800 Lone Oak Road. They have recently moved their business from St. Paul to Eagan. Highway Sales is in the business of leasing and selling tractors; one of their largest clients is Dart Transit. The Conditional Use Permit has been applied for in order to acquire the necessary dealers license from the State of Minnesota, primarily for the activity of leasing tractors. Highway Sales, Inc. has a fleet of over five hundred tractors; however., the applicant stated the average number of lease and sale items which will be located at the Eagan site at any given time will be between four and seven. If approved, this Conditional use Permit shall be subject to all applicable Code regulations. CONDITIONS 1. No more than seven tractors shall be located at this site for leasing or selling at a time. 2. No automobile leasing or selling shall be allowed. (3(p DART OFFICE BUILDING FLOOR PLAN - FIRST FLOOR - INSURANCE �� LEGAL CAPACITY T ADEVELOPMENTF7 MIOWAT SL E! _ i DRIYERI DATA PROCESSING CLASSROOMS r' 9fRlFMEMS DISPATCH COMPUTER --1 PISS LICENSING LUNCHROOM FLOOR PUN IST FLOOR 19.952. SO. FT. �06 DART TRANSIT CO. IDD LONEGAK RD. EAGAN. MINNESOTA ;s Rl Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 2,2, 1989 City Planner Jim Sturm introduced the matter to the Commission. The applicant explained the sign modifications to the Commission. Merkley moved, Graves seconded, the motion to close the public hearing and approve a conditional use permit to allow a pylon sign in the Public Facilities district located in the southwest corner of the intersection of Glory Drive and Nicols Road in the northwest quarter of Section 30. All voted in favor. CONDITIONAL USE PERMIT/HIGHWAY SALES, INC. Chairman Pawlenty convened the public hearing regarding a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in the northeast quarter of Section 11 and the northwest quarter of Section 12. City Planner Jim Sturm summarized the application for the Commission. The applicant was present at the meeting. Commissionmember Graves asked the applicant if the proposed condition limiting the site to seven tractors would be a burden. The applicant responded it. would not be a burden at the present time and that he would request a change if it became necessary. Graves stated he felt the proposed condition should be similar to a previous condition approved by the Commission and recommended eight tractors be allowed on the site at one time. Commissionmember Voracek asked if the site would be limited to tractors. The applicant stated that no trailers would be located on the site as the company did not lease trailers. Commissionmember Miller recommended amending proposed condition number 1 from seven tractors to eight tractors. Miller moved, Voracek seconded., the motion to close the public hearing and approve a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in the Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in ,the northeast quarter of 'Section 11 and the northwest quarter of Section 12, subject to the following conditions: 1. No more than eight tractors shall be located at this site for leasing or selling, at one time. 2. No automobile leasing or selling shall be allowed. All voted in favor. 13c� Agenda Information Memo September 19, 1989 City Council Meeting CONDITIONAL USE PERMIT/PEACE REFORMED CHURCH/PYLON SIGN E'. Conditional Use Permit, Peace Reformed Church, To Alsop a Pylon sign in the PF (Public Facilities) D'i'strict Located in the Southwest Corner of the Intersection of Glory Drive and Nicole Road in the.Northwest Quarter of section 30--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on Tuesday, August 22„ 1989 to consider a conditional use permit for a pylon sign in the Public Facilities District located in the southwest corner of the intersection of Glory Drive and Nicols Road for Peace Reformed Church. The APC is recommending approval of this item. For co y of the staff report =this item, refer to pages through W For a copy of the/AP . minutes regarding this item, refer to pages through 1 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit to allow a pylon sign in a Public Facilities District located in the southwest corner of the intersection of Glory Drive and Nicols Road for Peace Reformed Church. SUBJECT! APPLICANT! LOCATION! EXISTING SONINGS DATE OF PUBLIC HEARINGS DATE OF REPORT! COMPILED BY: CONDITIONAL USE PERMIT PEACE REFORMED CHURCH 2180 GLORY DRIVE PEACEFUL HEIGHTS ADDITION PF (PUBLIC FACILITIES) AUGUST 22j, 1989 JULY 28, 1989 COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION BUMHARYI An application has been submitted requesting a conditional Use Permit for a pylon sign. COMMENTS! Peace Reformed Church decided to modify their existing sign in December 1988. They removed their sign for approximately one month while Schad -Tracy Signs made the minor modifications. one of the changes was an additional 3' added to the total height of the sign. This brought the sign over 7' to 9'9". City Code designates pylon signs as a Conditional Use. The 48 square foot sign meets all other Code requirements (square footage, setback, etc.) Churches are exempt from the sign permit fee of $2.50 per square foot. 1989 STREET MAP Gq 1987 ZONING MAP ere&* IAIA •r Avg of _ ren• /5 f'I .7... V K'"' ;► �) T i! 1989 STREET MAP Gq 1987 ZONING MAP .e w w4 NrnN I M I N N, DEPT ' OF TRANSPO I RTATION : RI 4 O 6 UHT OFSo AY PLAT NO. � � OqR F I ••�- ara-.. M I , • I q- - -- -- q ._enr_.. I .► P �. au a ql m I� �S T __a•eM - r =m 1' p 4;p Z s m T%N a DDC IIO.E0007D ` _ voa _ ao v nr• Mae ,aN�Y .es • •a -• _LED N 'RD N0. 23) AVENUEACgsD.Le y _ :-_�. O.�S7l�IE�AI��f.r..dV�Z' 0' Q' — — PEACE _ CHURCH CHtJR4H 5GHOOj ,.... a;451 F10RNiN4 WpPSHiP,...... 9r3o AMD......... -- _— = ' _ _. -.. – . _ EYEM� ►jL� YESPbR`a.... 5'. DO rrlliy mei 0 TMs" 4OTr, . OTgof SIS hir1. — 6" LES TMIS --z- Yz" I,Ln,ERs MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA AUGUST 22., 1989 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, August 22, 1989, at 7:00 p.m. at the Eagan Municipal Center. Present were Chairman Pawlenty, Members Voracek, Graves, Trygg, Merkley, Miller, and Gorman•. Also present were Assistant City Engineer Mike Foertsch, Community Development Director Dale Runkle, City Planner Jim Sturm and City Attorney Mike Dougherty. AGENDA City Planner Jim Sturm recommended continuing the following items to future Advisory Planning Commission meetings: Item A under Old Business (Robert J. and Grace M. O'Neil) and Item B under Old Business (Kenneaiy Addition - Richard .Kennealy); Item A under New Business (Lance Company - Rezoning) and Item D under New Business (Conditional Use Permit - Minnesota Public Radio). Voracek moved, Graves seconded, the motion to approve the agenda as amended. All voted in favor. MINUTES July 25, 1989.. Commissionmember Voracek requested the deletion of paragraph '7 on page 15. Voracek moved, Graves seconded, the motion to approve the July 25, 1989 Advisory Planning Commission minutes as amended. All voted in favor. ROBERT J. AND GRACE M. O°'NEIL REZONING Chairman Pawlenty announced that a special meeting would be held on Thursday, September 14, 1989 at 7:00 p.m. by the Advisory Planning Commission to review the O'Neil matter. CONDITIONAL USE PERMIT/PEACE REFORM CHURCH Chairman Pawlenty opened the first public hearing for the evening regarding a conditional use permit to allow a pylon sign in the Public Facilities district located in the southwest corner of the intersection of Glory Drive and Nicols Road in the northwest quarter of Section 10. M Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 City Planner Jim Sturm introduced the matter to the Commission. The applicant explained the sign modifications to the Commission. Merkley moved, Graves seconded, the motion to close the public hearing and approve a conditional use permit to allow a pylon sign in the Public Facilities district located in the southwest corner of the intersection of Glory Drive and Nicols Road in the northwest quarter of Section 30. All voted in favor. USE PERMIT/HIGHWAY SALES, INC. Chairman Pawlenty convened the public hearing regarding a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in the northeast quarter of Section 11 and the northwest quarter of Section 12. City Planner Jim Sturm summarized the application for the Commission. The applicant was present at the meeting. Commissionmember Graves asked the applicant if the proposed condition limiting the site to seven tractors would be a burden. The applicant responded it would not be a burden at the present time and that he would request a change if it became necessary. Graves stated he felt the proposed condition should be similar to a previous condition approved by the Commission and recommended eight tractors be allowed on the site at one time. Commissionmember Voracek asked if the site would.be limited to tractors. The applicant stated that no trailers would be located on the site as the company did not lease trailers. Commissionmember Miller recommended amending proposed condition number 1 from seven tractors to eight tractors. Miller moved, Voracek seconded, the motion to close the public hearing and approve a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in the Eagandale•Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in the northeast quarter of Section 11 and the northwest quarter of Section 12, subject to the following conditions: 1. No more than eight tractors shall be located at this site for leasing or selling at one time. 2. No automobile leasing or selling shall be allowed. All voted in favor. Agenda Information Memo September 19, 1989 City Council Meeting L. Preliminary Plat, George W. Giles Addition (Phillips 66 1st Addition-Replat), Phillips 66, A Comprehensive Guide Plan Amendment and Rezoning of Approximately .78 Acres from A (Agricultural) to a PD (planned Development) District, A Preliminary Plat Consisting of Two Lots and a Conditional Use Permit to Allow Motor Fuel Sales and a Car wash Located Along the test side of Pilot Knob Road, North of Duckwood Drive in the Northeast Quarter of Section 16--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on Tuesday, August 22, 1989 to consider requests for a replat, a Comprehensive Guide Amendment and rezoning, a preliminary plat, and a conditional use permit for Phillips 66 to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road,_ north of Duckwood Drive. The APC is recommending approval of all items; however, all items received a 4-3 vote for approval. For a cop of the staff report on this item, refer to pages through . or a copy of the APC minutes regarding this item, refer to pages through�-L. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary plat of George W. Giles Addition (Phillips 66 1st Addition, Replat),, a Comprehensive Guide Plan Amendment and rezoning of approximately .78 acres from Agricultural to Planned Development District, a preliminary plat consisting of two (2) lots and a conditional use permit to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road, north of Duckwood Drive. 1 q(e CITY OF EAGAN SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONINGp PRELIMINARY PLAT, AND CONDITIONAL USE PERMIT - GEORGE R GILES ADDITION (PHILLIPS 66 REVISED) APPLICANT: PHILLIPS 66 COMPANY LOCATION: ME 1/4 OF SECTION 16 EXISTING ZONING: AGRICULTURAL DATE OF PUBLIC REARING: AUGUST 22, 1989 DATE OF REPORT: AUGUST 140 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY Separate applications have been submitted requesting a Comprehensive Guide Plan Amendment and Rezoning of approximately .78 acres from A (agricultural) to a 'PD (planned development) district, a Preliminary Plat consisting of one lot and one outlot on 1.98 acres, and a Conditional use Permit to allow motor -.fuel sales and a car wash. The Conditional Use Permit will include a pylon sign. On May 15, 1989, the City Council approved a Comprehensive Guide Plan Amendment, Rezoning, and Preliminary Plat requested by Phillips 66 Company. Since.that time, the owner of the .78 -acre parcel west of the, original site (George W. Giles) passed away and the applicant was able to acquire this property. The addition of this parcel has resulted in a reconfiguration of the site layout and a revised Preliminary Plat request. COMPREHENSIVE PLAN The project site is designated for LB (limited business) use in'"e Comprehensive Land Use Guide Plan. The proposed motor -full station/car wash use is most consistent with the GB (general business) designation and, as such, would require a Comprehensive Plan amendment to change the land use designation to GB. A GB designation would generally be compatible with adjacent CSC (community shopping center) uses to the east,; however, adequate buffering of the project site is necessary to provide appropriate transitions between the GB. uses and adjacent LB uses to the south. The adjacent property to the south was zoned to allow commercial uses within the Pond View Planned Development. N7 EXISTING CONDITIONS AND'BITE PLAN Currently, there is a single-family home on this site. The applicant was recently able to purchase the smaller .78 -acre triangular parcel immediately to the west that has direct frontage along I -35E. With any development on this site, the well and septic systems must be abandoned to City specifications. The site is situatedsouthwest of Pilot Knob Road and I -35E. Some existing hardwood deciduous trees could be transplanted on and off of the site. The convenience/cashiers building contains 1,405 square feet and the car wash contains 1,556 square feet, along with a canopy containing 7,467 square feet. Total lot coverage is let in a 35% coverage district. The revised site plan does not alter the original canopy or building sizes or the number of proposed pump islands; however, the revised plan calls for east/west internal traffic circulation. The site plan calls for lot 1, block 1 and an outlot. Access to the outlot, when it develops, is proposed through an ingress/egress cross easement that will align with Crestridge Drive. Development of the outlot will require Planning Commission review and Council approval. Proposed development on the triangular parcel west of the easement currently calls for a pylon sign. Due to the size and configuration of this parcel, further development should not be allowed. All building and parking setbacks meet Code requirements. Six gasoline pump islands are proposed and adequate parking has been provided. Both buildings and the trash enclosure will have a rock - faced finish and black canopies accented by red stripes and lettering. The trash enclosure is shown attached to the east side of the car wash building which faces Pilot Knob Road. It appears the trash enclosure could be more effectively screened if it was located on the west side of the car wash. The pylon sign has not been designed; however, Code will allow a. maximum height of 27 feet and 125 square feet of signage per side. All canopy signage will be limited to 20% of the canopy facade. A landscape plan was prepared by a landscape architect familiar with Eagan Is -landscape requirements and concerns about the freeway corridor image, as well as streetscape appeal. It is well done and will not need to be revised for further submissions. PARR ISSUES The proposal shall be subject to a cash parkland dedication. A 6 - foot concrete sidewalk shall be placed along Duckwood Drive, with an 6 -foot bituminous trail along Pilot Knob Road. (4s GRADING/DRAINAGE/EROSION CONTROL: The preliminary grading plan submitted as a part of this application identifies cut areas of 2' to 71 over the majority of the site. This will allow the site to be near the same elevation as the surrounding streets to the east and south. The grading plan also proposes to construct berming along Pilot Knob Road and Duckwood Drive. The proposed grading plan proposes to drain the storm water runoff across the site in a southeasterly direction. Staff recommends that this runoff be directed to an existing 15" storm sewer stub located in the northwest corner of Duckwood Drive and Pilot Knob Road. This will allow the Outlot to contribute the runoff from the future development to connect to the existing storm sewer heading northerly along Pilot Knob Road. If the storm sewer layout is revised, then both existing storm sewers will be adequately sized to accommodate the runoff from the entire development. UTILITIES: Sanitary sewer of sufficient depth and capacity to serve this site is readily available from an existing 8" sanitary sewer located on the north side of Duckwood Drive. The Developer proposes to extend the 8" sanitary sewer to the north across Lot 1 to the outlot to provide service for the future development on the outlot. A manhole shall be added on the site over the 4" sanitary sewer service line to facilitate cleaning of the line from the car wash. Water main service of sufficient capacity and pressure is readily available for Duckwood Drive and Pilot Knob Road. The development proposes to take its water main service from the existing 30" DIP water main on Duckwood Drive. Staff recommends that the developer take its water main service off the existing hydrant lead on Duckwood Drive. This layout would not require a street removal and replacement on Duckwood Drive. the developer proposes to extend the 6" water main to the north across Lot 1 to the outlot to provide water service to the outlot. The developer will be responsible for capping and abandoning any existing wells on the site in accordance with Minnesota Department of Health requirements. STREETS/ACCESS/CIRCULATION: The preliminary site plan submitted as a part of this application identifies two driveways off Duckwood Drive. Both driveways shall be 30' wide openings with 25' curb return radii. The easterly opening shall be aligned opposite the driveway to the south for the Duckwood Crossing Development and the westerly opening shall be aligned opposite Crestridge Drive to the south. Concrete valley gutters shall be constructed across both driveway openings at Duckwood Drive. lq� Concrete curb and gutter shall be constructed around the outside of the entire parking lot. No access is being proposed to Pilot Knob Road.. Dakota County has recently installed traffic control signals at the intersection of. Duckwood Drive and Pilot Knob Road. Circulation through the site generally appears to be adequate. The tanker trucks will be out of the normal circulation pattern as they fill the gas tanks. EASEMENTS/RIGHT-OF-WAYYPERMITS: Appropriate easements are required for all public utilities installed outside of the public right-of- way. Since the 8" sanitary sewer and 6" water main proposed to be installed across Lot 1 will service another parcel (Outlet A), they shall be covered by a public utility assessment. As shown on the preliminary plat, 75' of half right-of-way has already been obtained for Pilot Knob Road. An add--i-tional 10' of right-of-way is requested along Duckwood Drive to provide a 40' half right-of-way. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. 15o FINANCIAL OBLIGATION Based on the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule. improvement Proiect 8 Rate Ouantity Amount Water availability charge 538 $2,115/A 1.32A $ 2,795 Lateral ben. water trunk 514/24 8.95/F.F. 386.83 F.F. 3,462 Lateral ben. water trunk 514/24 13.75/F.F. 201.83 F.F. 2,775 Storm sewer trunk 297R .056/S.F. 35,758 S.F. 2,002 Storm sewer trunk 297R .027/S.F. 57,562 S.F. 1,554 Storm sewer lateral 466 18.95/F.F. 17 F.F. 322 Trail - Pilot Knob 466 8..10/F. F. 175 F.F. 1,418 Street - Pilot Knob 466 90.35/F.F. 100 F.F. 9,035 Street - Duckwood Drive 514 50.35/F.F. 172 F.F. 8,660 Street - Duckwood Drive 514 90.35/F.F. 176 F.F. 15,902 $47,925 (Sl GEORGE W GILE6 ADDITION C•ONDITIONB 1. The following standard conditions of plat approval as adopted by. Council action on September 15, 1987 shall be complied with: Al, Bl, Cl, C2, C4,, El, and F1. 2. The well and septic system shall be abandoned to WPC -40 and City standards. 3. No outside displays or sales shall be permitted. 4. All signage shall be subject to the City's one-time sign fee of $2.50 per square foot and no fabric -type signage shall be allowed on a permanent basis. S. The pylon sign shall not exceed 27 feet in height, with a maximum signage area of 125 square feet per side. 6. The parking stalls shall be 10 feet wide. 7. No development other than the pylon sign shall be allowed west of the cross easement. S. The landscape plan prepared by Kerr -Thorson & Company, dated July 17, 1989, shall be submitted as the final landscape plan. Irrigation shall be required and a two -foot berm shall be provided along Duckwood Drive. 9. The trash enclosure shall be located on the west side of the car wash facility. 10,. Flag poles shall not exceed 27 feet in height. 11. A 40 -foot half right-of-way is required for Duckwood Drive. 12. Lot 1 shall convey its surface water runoff to the existing storm sewer system in the intersection of Pilot Knob Road and Duckwood Drive. Outlot A shall convey its future surface water runoff to the existing storm sewer system in Pilot Knob Road. 13.. The clean out for the sanitary sewer service for the car wash shall be a standard manhole to facilitate cleaning and maintenance. 14. A restricted access easement shall be dedicated adjacent to Pilot Knob Road and Duckwood Drive with the exception of 2 - 50' access points from Duckwood Drive opposite Crestridge Lane and the entrance to Duckwood Crossing on the south. 15• A minimum 40' 'half right-of-way shall be dedicated for Duckwood Drive. 16. A 6' concrete sidewalk shall be installed along the entire frontage of Duckwood Drive. �S� A. B. C. STANDARD CONDITIONS OF PLAT APPROVAL Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. Basements and Rights -of -Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right -of -wag. 2. This development shall dedicate, provide, or financially, guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment; depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and, temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. Plans and e2ecifications 1. All public street's and utilities necessary to provide service to this development shall be designed by 'a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. s 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. (53 STANDARD CONDITIONS OF PEAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not release until one year after the date of installation. 5. All internal public and ,private 'streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public improvements 1. Zf any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. R. permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. T. ParksMedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1.. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: PLATAPPR..CON LTS #1 6/12/89 /S�1 STREET MAP ZONING MAP COMP PLAN MAP I e%F9 77. lit D n [Al D -f /S -r 121 LACK - T" ----------- PFrFivEr) Wil 9 6 S9 PRELIMINARY FtAr Of GEORGE W GILES ADDITION r OA S: I h Alt (D LACK - T" ----------- PFrFivEr) Wil 9 6 S9 PRELIMINARY FtAr Of GEORGE W GILES ADDITION 1� Alt— r.) i ♦ • � I I n•♦x Mo i / -..x91` • I 1 � 1j i� 'IR v Iwe • C f El r.' / V _ I'IIII.I.IPS 66 COMPANY s st:ulv�cgt�I:Je .. YIiYO .... _ ., .ac .1. nm!coo.... ur u y{1[L. N!PT illi rL!SL - .I n-3220 1 111 0 1 1� Alt— r.) i ♦ • � I I n•♦x Mo i / -..x91` • I 1 � 1j i� 'IR v Iwe • C f El r.' / V _ I'IIII.I.IPS 66 COMPANY s st:ulv�cgt�I:Je .. YIiYO .... _ ., .ac .1. nm!coo.... ur u y{1[L. N!PT illi rL!SL - .I n-3220 1 111 0 PREL/M/NARY . PLAT 4 ' Of _ _ PH/LL/PS 66 ADOMON s•s� - ; oil- WA - LN, Aq II V�J, i�J• •��� ` _ moi'©---�L�, I�je - ��--_��--_ .V / //�� 1 ..C.;.�• �:: :�Ti•:J'� �'Ji.:::•}ii}: Yw.r� S _ — – .: / . ,:; :;.t .• -;;+!::.c-:;{;: :I�t is `•'t�-' �:� . =a:a1 - I , � � f -- — _ I..ti, • I �� }::':':"y .w:':':':.•:::::::::.`•:: • } :•j. X;O,�'-�...�TttivJv X LX J. 1 HATER AVAILABILITY z W a 9 _} 1 f I iIiI" Wil [ I ! [ 1 II I � it �'•�`� i' L j I� I i j,! i i L�,'' li(Il�j{li(�I II�{II(i !11 t It 11 II �. Q W Q •T• - YONi !If NIf�! , I 0 j al �;Ill.i; 1 1„41�II.jLI N, fir mrsw a � � e' _ rLqr OA N / .t:: :•: •:::: : may ...:::::• [ ; .:: h A I j%�!r ltlt!{!! l y�V i 1.1•%"P r' k=l�'! 'i y�C' ►i ! J 1 jr,rF*'!li Ni It/� � !;)r�ar)� J,r �JJIh1! rlr �rl�r, r J�►Rli!'tJ`+c+t�-��'�'� STORM SEVER TRUNK 62% of area not assessed PRELIMINARY. PLAT Of PH/LL/PS 66 ADD/7/ON .{I / . :•. /.•. 11•\ i% ......... •: •:.:•,�( Y - • • IA _ :.< ..'• r :;i:•::.;•::�:�:•:r:�•:..�•'>r-cam::=.':•::•: STORM SEWER TRUNK UPGRADE PRELIM/NARY. PLAT Of PH/LL/PS 66 ADDITION _�- 3 II r r 11 \rll . i!Id I. 11 !10 '• i � 1�1;.iII,JI 1 t.,u�11.IL1 a r 111\ � ``\I'•�� I I `I I 1 i I .,��� � ' '1 1 O I 1 \� �•e \ \`,\ \ \ �� '\ Y III - 4 1 T\ `�\ \\ \\ \\ '` \' � b - '• �T�"'a �� V -I .�� Lam_ V /l .. I 'f . 1 / .;I is ILI,Iillildl, !I ;Iii; = ,''II 1; � II iii'I Ao(o ii, :'I'IIf A i ' 0 � o Q II r r 11 \rll . i!Id I. 11 !10 '• i � 1�1;.iII,JI 1 t.,u�11.IL1 a r 111\ � ``\I'•�� I I `I I 1 i I .,��� � ' '1 1 O I 1 \� �•e \ \`,\ \ \ �� '\ Y III - 4 1 T\ `�\ \\ \\ \\ '` \' � b - '• �T�"'a �� V -I .�� Lam_ V /l .. I 'f . 1 / .;I is ILI,Iillildl, !I ;Iii; = ,''II 1; � II iii'I Ao(o ii, :'I'IIf A Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 PHILLIPS 66/PHILLIPS 66 FIRST ADDITION (REPLAT) Chairman Pawlenty opened the next public hearing regarding a Comprehensive Guide Plan amendment and rezoning of approximately 0.78 acres from Agricultural to a Planned Development district, a preliminary plat consisting of two lots and a conditional use permit to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road, north of Duckwood Drive in the northeast quarter of Section 16. City Planner Jim Sturm updated the Commission on the background of the matter. Arlan Addison (Phillips 66) requested that the width of the driveway be 35 feet which would improve the flow of traffic. City Planner Jim Sturm responded that he would review the matter prior to the Council meeting. Commissionmember Graves asked if the square footage was the same. The applicant responded affirmatively. Commissionmember Trygg asked if there would be any development on the triangular piece. City Planner Jim Sturm stated there would be no development on the piece other than the pylon sign. City Attorney Mike Dougherty pointed out that originally only a gas station was allowed with Limited Business. Commissionmember Voracek had questions regarding the parking space. The applicant showed the location for the parking. Commissionmember Graves questioned the circulation. The applicant explained the traffic circulation. There was further discussion regarding the parking. Chairman Pawlenty asked for the amount of stacking regarding the car wash. The applicant responded that there could be 8 to 10 cars stacked while waiting for the car wash. Commissionmember Voracek asked if there was increased landscaping for the triangular piece. Mr. Sturm stated that the piece would be grass covered. Mr. Sturm asked the applicant where the employee parking would be located. The applicant responded that the employee parking would be on the east part of the gas lot or possibly on the triangular piece. Voracek commented he was uncomfortable with the parking situation and requested defined parking areas. The applicant had no objections to working with the staff on designating the parking area. Assistant City Engineer Mike Foertsch remarked that at least the employee parking should be designated. He recommended an ( (D7 Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 additional condition stating that the parking lot should be striped. Commissionmember Merkley preferred the employee parking on the triangular piece. Commissionmember Graves felt the parking issue needed further consideration. The applicant further explained the proposed parking. Graves remarked that the applicant should work with staff regarding the parking. Mr. Foertsch pointed out that there was sufficient space to allow the free flow of traffic. There was further discussion regarding the flow of the traffic into the car wash. Commissionmember Miller pointed out that the matter should be left to the staff as they are the experts. Member Voracek recommended a condition stating that the car wash lanes should be marked. The applicant requested clarification regarding the Comprehensive Guide Plan amendment. Chairman Pawlenty explained that it was a rezoning of the triangular piece. The applicant reported that it was requested that the entire piece be comp guided General Business. Miller pointed out that the applicant's request would change what the Advisory Planning Commission had already approved. Member Merkley requested staff's direction regarding the matter. The applicant informed the Commission that he had no problem going ahead with the application as presented in the packet and rezoning the triangular piece only. Member Merkley had concerns regarding proposed condition 14. Joe Christensen explained that the north parcel was already comp guided General Business. Chairman Pawlenty pointed out that the application change could change the General Business use. Christensen stated that the City would have full control over use in the future and that the matter could be dealt with at the time of the application. Member Miller stated that it is a completely different application. Chairman Pawlenty requested legal guidance. City Attorney Mike Dougherty explained that the Comprehensive Guide Plan amendment was only for the triangular piece as the other piece had already been amended. Member Trygg asked if the proposed use had already been changed. Mr. Dougherty pointed out that the designation runs with the land. There was further discussion regarding the Comprehensive Guide Plan amendment. Miller stated he would not vote in favor because the triangular piece would allow Outlot A to be sold as a separate General Business use. Chairman Pawlenty asked whether the zoning or the Comprehensive Guide Plan controlled. Mr. Dougherty stated that zoning controlled by statute. Miller stated the property would not be sold as a gas station and that the new owner would want General Business use. Chairman Pawlenty reiterated that zoning controlled. There was further discussion regarding future uses. Member Graves remarked that his concerns regarding the matter had been alleviated. Commissionmember Voracek preferred the present proposal to the old plan. He felt the traffic situation was improved and stated 6 Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 that the piece was more buildable. Chairman Pawlenty agreed with Mr. Voracek. City Planner Jim Sturm requested an additional condition regarding the easement. He requested revisions to proposed conditions 7, 8 and 15. Mr. Christensen questioned the prior right-of-way negotiations. Assistant City Engineer Mike Foertsch explained the negotiations. Member Miller commented that the proposal was completely different from the application submitted to the Advisory Planning Commission two months ago. Member Merkley requested clarification of proposed condition number 15. He requested the addition of standard condition B2 to condition number 1. There was discussion regarding a sidewalk requirement. Voracek moved, Graves seconded, the motion to close the public hearing and approve a Comprehensive Guide Plan amendment from Agricultural to General Business of approximately 0.78 acres as requested by Phillips 66. Voracek, Pawlenty, Merkley and Graves voted in favor; Miller, Trygg and Gorman voted against. Voracek moved, Merkley seconded, the motion to amend the Planned Development to include approximately 0.78 acres for the Phillips 66 First Addition replat. Voracek, Pawlenty, Merkley and Graves voted in favor; Miller, Trygg and Gorman voted against. Voracek moved, Graves seconded, the motion to approve a preliminary plat consisting of 2 lots and a conditional use permit to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road, north of Duckwood Drive in the northeast quarter of Section 16, subject to the following conditions: 1. The following standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, B1, 32, Cl, C2, C4, E1 and Fl. 2. The well and septic system shall be abandoned to WPC -40 and City standards. 3. No outside displays or sales shall be permitted. 4. All signage shall be subject to the City's one time sign fee of $2.50 per square foot and no fabric type signage shall be allowed on a permanent basis. 5. The pylon sign shall not exceed 27 feet in height, with a maximum signage area of 125 square feet per side. IU 1 Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 6. The parking stalls shall be 10 feet wide. 7. No development other than the pylon sign and employee parking shall be allowed west of the cross easement. 8. Irrigation shallbe required and a two foot berm shall be provided along Duckwood Drive. 9. The trash enclosure shall be located on the west side of the car wash facility. 10. Flag poles shall not exceed 27 feet in height. 11. A 40 foot half right-of-way is required for Duckwood Drive. 12. Lot 1 shall convey its surface water runoff to the existing storm sewer system in the intersection of Pilot Knob Road and Duckwood Drive. Outlot A shall convey its future surface water runoff to the existing storm sewer system in Pilot Knob Road. 13. The clean-out for the sanitary sewer ,service for the car wash shall be a standard manhole to facilitate cleaning and maintenance. 14. A restricted access easement shall be dedicated adjacent. to Pilot Knob Road and Duckwood Drive with the exception of two 50 -foot access points from Duckwood Drive opposite Crestridge Lane and the entrance to Duckwood Crossing on the south. 15. A six-foot concrete sidewalk shall be installed along the entire frontage of Duckwood Drive. 16. Upon the individual sale, transfer or conveyance of either Lot 1, Block 1 or Outlot A, the owner shall grant or reserve an easement, to be approved by the City, for ingress and egress across Lot 1 for the benefit of Outlot A. 17. All parking spaces shall be designated by striping or other means; to be determined by staff working with the developer. Voracek, Pawlenty, Merkley and Graves voted in favor; Miller, Trygg and Gorman voted against. SOUTHERN LAKES PARTNERS/ SOUTHERN LAKES PLANNED DEVELOPMENT' Chairman Pawlenty convened the public hearing regarding a rezoning of approximately 12.3 Agricultural acres to a Planned Development district located east of Highway 3 and north of Cliff Road in the southeast quarter of Section 25. [qb • SPECIAL CITY COUNCIL MEETING TUESDAY SEPTEMBER 12v 1989 7:00 P.M. I. ROLL CALL AND ADOPTION OF AGENDA II. REVIEW MULTI -FAMILY RESIDENTIAL LAND STUDY III. CONSIDER ASSESSMENT POLICY FOR OF CITY COLLECTOR STREETS IV. UPDATE ON PROPOSED 1990 BUDGET V. OTHER BUSINESS MEMO TO: HONORABLE MAYOR AND CITY FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 8, 1989 SUBJECT: SPECIAL CITY COUNCIL MEETING/SEPTEMBER 12, 1989 As a reminder, the grand opening of the Waters Project is 4:30 to 7:30 on Tuesday, September 12. I contacted Rick Burger and RSVP'd that the entire City Council will be attending. Members of the City Council are welcome to bring a spouse or significant other to the event. The Special City Council meeting is scheduled at 7:00 p.m., which is in keeping with our normal starting time, however, the time is slightly flexible depending on your involvement at the Waters grand opening. MULTI -FAMILY RESIDENTIAL LAND STUDY Several weeks ago the final study entitled "Multi -Family Residential Land Study" as prepared by the Community Development Department was distributed for Council review. Hopefully, each member has had an opportunity to review the narrative and parcel by parcel descriptions. The Director of Community Development and the City Administrator would like an opportunity to review the ® study and receive direction from the City Council at the meeting on Tuesday. If any member of the Council has misplaced their study, feel free to contact this office and a duplicate copy will be made available. ASSESSMENT POLICY FOR RECONSTRUCTION OF CITYCOLLECTORSTREETS At the direction of the City Council a survey was completed soliciting information from several suburban communities as to how they finance the reconstruction of City collector streets. For a copy of that survey, refer to the attachment. For a copy of the recommendation prepared by the Director of Public Works, refer to the attachment. Staff would like direction on this matter so the feasibility report regarding the Rahn Road reconstruction can be completed this fall and the proper public hearings scheduled during the early winter months. PROPOSED 1990 GENERAL FUND BUDGET UPDATE The City Administrator will provide further update on the proposed 1990 general fund budget as directed by the City Council at the meeting on Tuesday. Most of the specific studies that were directed at the last special meeting considering the budget have not been completed and will be presented at the September 28 work • session. OTHERBUSZNESS There is no other business anticipated at this time. /S/ Thomas L. Hedges City Administrator 0 MEMO TO: MAYOR AND CITY COUNCIL, C/O THOMAS L. HEDGES, CITY FROM: THOMAS A. COLBERT, P.E., DIRECTOR OF PUBLIC WORKS DATE: 8, 1989 SUBJECT: SPECIAL ASSESSMENT POLICY - RECONSTRUCTION OF CITY STREETS PROJECT 584, RAHN ROAD RECONSTRUCTION During the Fall of 1984, a feasibility report was prepared discussing the issues associated with reconstructing Rahn Road from Shale Lane to Beau De Rue Drive. During the public hearings held in January and February of 1985, several objections were made from adjacent properties pertaining to the cost associated with the reconstruction project as well as the concern for a potential for encouragement of increased traffic volumes. They felt that, if the street was left in its present deteriorated condition, community related traffic to the Cedarvale Shopping Center area would use the recently completed improvement of Nicols Road. There was also concerns from property owners whose existing landscaping would be disturbed by the continuation of the sidewalk from. Beau De Rue to Diffley Road. Subsequently, the City Council closed the public hearing and cancelled the proposed improvement/project. ® Since that time, this portion of Rahn Road, designated as a community collector street, has continued to deteriorate at an accelerating rate. The City continues to receive an ever increasing number of complaints and demands to have this roadway improved to City standards. The maintenance division of the Public Works Department is no longer able to perform cost effective minor repairs as we are presently "patching patches". Recently, the City Council has recognized the deteriorating condition of this roadway and, in response to the increasing concerns of the community, has requested staff to proceed with reevaluating the feasibility of reconstructing Rahn Road. Also recognizing that the growing number of older streets in our community are reaching a point where they should be reconsidered for reconstruction, the City Council directed staff to prepare a comprehensive reconstruction assessment policy that can be applied to the proposed improvement of Rahn Road as well as the future reconstruction of streets as a part of the City's long range capital improvement program. In trying to create a uniform long term special assessment policy, staff reviewed past reconstruction projects and surveyed 11 other suburban communities for similar policies and situations. This report will address three specific areas as follows: I) past City reconstruction projects; II) survey results; and, III) proposed special assessment policy. 40 ® I. PAST CITY RECONSTRUCTION PROJECTS There have been four specific projects where existing City streets have been reconstructed for various reasons. Accordingly, they have all had different assessment policies based on the individual projects summarized as follows: A. Cedar Grove ist and 2nd Additions -Street Rehabilitation (Project #342) During 1983, the internal local residential streets for the Cedar Grove 1st and 2nd Additions were rehabilitated through various combinations of reconstruction, patch and repair, overlays, storm sewer modifications, concrete curb and gutter and related boulevard/driveway restorations. This project was initiated due to the deteriorating condition of those streets. Those streets were approximately 24 years old having been originally constructed in 1959 and were one of the first streets built to an urban section in the City of Eagan. The cost participation formula for this project resulted in the cost of the street surface reconstruction/rehabilitation, driveways, new storm sewer facilities and subgrade correction being assessed on a 50/50 basis. The replacement of the old bituminous curb with new concrete curb and gutter, storm sewer • and catch basin reconstruction and related boulevard restoration being assessed at 75% of the cost with the City picking up the remaining 25%. The net result was that the City financed 40% of the total cost ($973,000) of the improvements with the remaining 60% being assessed to all benefitted properties within those developments. B. Silverbell Road Upgrading (Project #399) During the early 80's, Silverbell Road was starting to experience structural failure and pavement deterioration. Subsequently, in 1984, this road from Beau De Rue Drive to Blackhawk Road was rehabilitated and upgraded to its ultimate 9 ton design standards. This project entailed extensive subgrade correction (up to three feet deep), patch and repair, storm sewer reconstruction, bituminous overlay, sidewalk installation and related restorations. Silverbell Road was originally built as a 24' wide bituminous surfaced rural roadway section in 1969 and widened to a 44' urban roadway with concrete curb and gutter in 1973. However, it had never been brought up to its ultimate 9 ton design standard for this community collector street. Subsequently, all costs associated with upgrading this roadway to its 9 ton community collector standard was assessed against all adjacent high density residential and commercial property (48.4%). Costs associated with half the bituminous overlay, bituminous is removal, and miscellaneous curb and gutter replacement was the responsibility of the City (51.6%). C. Coachman/Four Oaks Road Upgrading (Proiect #348) With the progression of development of high density residential property adjacent to these roadways, it was necessary to upgrade the previous 24' wide bituminous rural roadway section to its ultimate 44' wide urban street section with trailways. Subsequently, in 1984, the above -referenced project was completed. Based on the City's policy of high density multiple residential property being responsible for all costs associated with constructing a 44' wide 9 ton urban street, 100% of the $318,000 improvement cost was assessed to all adjacent properties. This project not only included the upgrading to its ultimate design standard, but, also, the necessary revisions to the existing storm sewer system to accommodate this upgrading. D. Blackhawk Road Upgrading/Widening. Difflev Road to Deerwood Drive (Proiect 488) As a result of the development of the Blackhawk Plaza and the increasing traffic volumes of this community collector street, the previous 24' wide bituminous surfaced rural roadway section was upgraded and widened to its ultimate 9 ton 44' width community collector standard with the exception of the approach to Diffley Road where it was widened to a 68-74' section with raised concrete medians to provide proper ® channelization to this future signalized intersection. Of the total $537,000 cost, 34% was assessed with the City financing the remaining 66%. The assessable obligation for the respective zoned property (single family, high density residential, commercial) was calculated at its appropriate zoning equivalent rate with credit being applied for, previously levied assessments associated with the pre-existing street improvement. In addition to the street surfacing and widening with curb and gutter, this project also included the installation of trailways, storm sewer modifications and related boulevard restorations. As can be seen, each specific project had its own unique set of improvements resulting in different assessment philosophies and City cost participation rates. II. SURVEY RESULTS Rather than trying to "reinvent the wheel", it was suggested that a survey be done of other suburban communities in different stages of maturity to determine if any particular assessment policy stood the test of time and seemed appropriate for the City of Eagan. With the assistance of the Administrative Intern, Jeff Weldon, 11 communities were surveyed. Attached to this memo is the report summarizing the results of that survey. Surprisingly, there does • not seem to exist a clean neat assessment policy that can readily be adopted. It appears each community is in the process of preparing a policy that best fits their individual circumstances taking into consideration availability of major street funds and the communities different philosophies pertaining to cost participation. The following is a summary of the various assessment/city participation ratios: City 0/100% Cities 30/70% City 60/40% City 50/50% Cities 100/0 Cities no program/information available Similarly, the survey specifically researched which communities assessed for bituminous overlays with the results indicating 4 -yes, 5 -no, 2 -no program/response. Based on this information, it appears that the final policy adopted by the City of Eagan will be as good as any other community and most likely will be used as the basis for reviewing and/or modifying other communities policies. III. PROPOSED ASSESSMENT POLICY In trying to prepare a standard policy, it is appropriate that all potential variables be identified so they can be properly entered into any subsequent formula. The four major variables are identified as follows: A. Land Use • Agricultural Zoned/Undeveloped Property • Single Family/Duplex Residential (R-1 and 2) • Low Density Multiple Residential (R-3 Townhomes) • High Density Multiple Residential (R-4, Apartments/Condos) • Public Facilities (Churches, schools, parks, fire stations, etc. ) • Commercial and Industrial B. Street Functional Classification Local Residential (32' wide) Neighborhood Collector (44' wide) Community Collector (52' wide) Arterial (64+1 wide) C. Lot Configuration Single Frontage Double Frontage (Front and Back) Corner Lot is E • D. Type of Street Improvements • Patch and Repair with Overlay (Street Life Extension/Maintenance,) • Remove and Reconstruct with Overlay (Street Life Extension/Maintenance) • Concrete Curb and Gutter with Driveway Aprons and Related Restoration • Sidewalks and Trailways • Structural Strength Overlays • Sealcoats • New Storm Sewer System Installations • Existing Storm Sewer System Extension/Modifications As can be seen by the number of variables, the creation of a generic uniform special assessment policy to fit each potential combination is not practical. Subsequently, it must be approached with the understanding and realization that any subsequently adopted policy must be used as a general guideline with allowances being provided for unique circumstances associated with any particular project. Therefore, recognizing the complexities associated with the numerous variables, the attached matrix (Table I) is proposed for consideration. The attached matrix will identify the assessable portion of any project to be allocated against benefitted "frontage" based on the existing or designated land use/zoning, whichever is higher. Additional consideration of the assessable obligation of a particular property should take into account the configuration of the affected lot in accordance with the following chart: LOT CONFIGURATION OBLIGATIONS TYPE LOCAL Single Frontage Full Access 100% Corner Lot 50% Double Frontage 50% STREET CLASSIFICATION NEIGHBORHOOD COMMUNITY COLLECTOR COLLECTOR ARTERIAL 100% 50% 25% 50% 25% 0 25% 0 0 These factors would be applied against the assessment calculation ® based on the attached matrix labeled Table I. ® The assessment rate calculation would take into consideration the entire cost of the improvement divided by the frontage of all adjacent property resulting in a cost per front foot. Once the assessment rate (cost/front foot) has been determined, appropriate adjustments can be applied taking into consideration the zoning equivalent factors (32' vs. 441, 32' vs. 521, 44' vs. 521, etc.) and then applying the assessment policy ratio from Table I further adjusted by the lot configuration obligation matrix to arrive at the assessment obligation of any particular piece of property. The City's net financial obligation would then be all unassessed costs after the assessment revenues had been applied. Due to the great variations in assessable properties, lot configurations, and land use classifications, the City's cost participation would have to be estimated based on a detailed evaluation of any particular street. It is recommended that a definitive 5 Year Capital Improvement Program should have a specific analysis performed to determine assessable properties and ratios to be applied against the estimated cost of the improvement. Long term capital improvement programs will have to have an assumed percentage applied against the estimated cost based on the average experience of the 5 Year CIP evaluation to help determine long ® term City financing obligations. I realize that the information as presented in this report may seem confusing and overwhelming. However, it was simplified as much as possible without oversimplifying such a complex issue. Therefore, I would sincerely appreciate an opportunity to discuss this information in further detail to arrive at a workable policy allowing us to proceed with Project #584 and any other future projects. � /, Z.g Thom A.Colbert,' E. Director of Public Works Attachments TAC/jf ® TABLE 0 (1) Includes storm sewer installations/modifications as necessary. (2) Assessment calculated on maximum zoning equivalent less credit for any previous assessment for pre—existing condition. (3) of Comparable Zoning Equivalent Ratio to total width and/or structural strength (321/441, 7 ton/9 tan) TYPE OF I PROVENENT (1) LAND USE FUNCTIONAL UPGRADE TO 6-10 PATCH 8 REPAIR WITH OVERLA STREET CLASSIFICATION CITY STANDARDS (2) (RURAL, GRAVEL, REMOVE 6 RECONSTRUCT OVERLAY SIDEWALKS WIDENING, CURB & GUTTER) WITH OVERLAY ONLY TRAILWAYS SEALCOAT LOW DENSITY RES. LOCAL 100% 75% 50% 0 0 (AGG; R-1,2,3; NEIGHBORHOOD PARKS) COLLECTOR 100% 75% 50% (3) 0 0 HIGH DENSITY RES. LOCAL 100% 100% 75% 0 0 (R-4, SCHOOLS, CHURCHES FIRE STA, COMM. PARKS) COLLECTOR 100% 100% 75% 0 0 COMMERCIAL/INDUSTRIAL LOCAL 100% 100% 100% 100% 0 COLLECTOR 100% 100% 100% 100% 0 (1) Includes storm sewer installations/modifications as necessary. (2) Assessment calculated on maximum zoning equivalent less credit for any previous assessment for pre—existing condition. (3) of Comparable Zoning Equivalent Ratio to total width and/or structural strength (321/441, 7 ton/9 tan) • MEMO TO: CITY ADMINISTRATOR HEDGES DIRECTOR OF PUBLIC WORKS COLBERT FROM: ADMINISTRATIVE INTERN JEFF WELDON DATE: AUGUST 17p 1989 SUBJECT: RECONSTRUCTION SURVEY FOR NEIGHBORHOOD AND COMMUNITY COLLECTOR STREETS As you requested on July 27, I have completed a survey of several metropolitan area municipalities to ascertain their policy for the reconstruction of neighborhood and community collector streets. While the survey contained a wide variety of engineering specifications, the essence of the survey was to determine their general policy regarding street reconstruction. The communities surveyed were classified by three categories: growth -oriented (Plymouth, Maple Grove, Burnsville, Blaine and Brooklyn Park); established communities (Richfield, St. Louis Park, West St. Paul, Brooklyn Center, and Minnetonka, and one community that has characteristics of both (Bloomington). I attempted to secure copies of written policies from the communities of which five were able to oblige. (Plymouth, • Burnsville, St. Louis Park, Brooklyn Center, and Bloomington). The other communities did not have written policies. To the greatest extent possible, I attempted to complete the survey through telephone interviews. One commonality that existed with each community is that nearly all are facing the same problem to varying degrees. The initial response of many I talked to was: "We were about to contact you with the same questions!" Many such communities requested a copy_of our policy once completed. The following is a brief synopsis of major findings of each community surveyed. Plymouth (Fred Moore) Plymouth is just beginning to develop a reconstruction program. They will need to reconstruct 96 miles over the next 20 years at an anticipated cost of $32 million. Assessments may be made on either front footage or unit area depending on the specifics of the project. All benefitting property owners will be assessed 30 percent of the estimated cost of the project. The remaining 70 percent is financed by the City through a revolving Infrastructure Replacement Fund. The City levies one mill (will be raised to 1.5 mills) to support the fund. The program is part of their C.I.P. and the 30/70 split applies to all street classifications after a residential equivalent is ® applied. Overlays are assessed on the same 30/70 formula but sealcoats are not. They have not yet determined how to allocate ® CITY ADMINISTRATOR HEDGES PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE TWO front footage assessments for corner or double frontage lots. Benefit appraisals will probably be conducted on an "as needed" basis to establish legal foundation. Maple Grove (Gerry Butcher) Has not yet done any reconstruction and is just beginning to develop a reconstruction policy. Have not yet determined assessment procedures but expect to use a pre -determined set rate with the city's percentage being paid from the general fund. They currently do not, nor do they expect to assess for overlays or sealcoats nor do they expect to differentiate the assessment procedure on different street classifications. They have not yet determined how to assess corner or double frontage lots and have not addressed the "benefit" appraisal issue. Burnsville (Chuck Siggerud) Burnsville uses a computerized Pavement Management System as a method of street inventory and analysis for the purposes of preventative maintenance, reconstruction, and rehabilitation. The system utilizes data such as structural and surface conditions, traffic volumes, rideability, age, and maintenance history. Reconstruction is financed by assessments, ad valorem taxes, enterprise funds and MSAS funds and is part of a five-year C.I.P. The assessment rates vary with zoning and are as follows: R-1 and R-2: $28.50/assessable foot R-3 and Up: $60.00/assessable foot C/I: $81.00/assessable foot The assessment for reconstruction utilizes 50 percent of these rates. The general fund (ad valorem taxes) and G.O. bonds pay the balance as well as 100 percent of the cost of sidewalks. Burnsville does not assess for overlays or sealcoats. Random selection at "benefit" appraisals are made to establish legal foundation. Blaine (Chuck Lenthe) They do not have a policy and plans to begin looking at the issue. Mr. Lenthe would not assist with the survey. Brooklyn Park (Neil Johnson) Brooklyn Park has not yet developed a policy but recognizes they 40 must address the issue soon. They are currently debating whether they should use in-house staff or consultants to develop their • CITY ADMINISTRATOR HEDGES PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE THREE policy for an estimated $14 million of needed reconstruction over the next two to three years. They will definitely use assessments to supplement a $900,000 fund that is set aside to begin recon- struction. They have not yet determined assessment percentages nor have they determined to use a percentage of total project cost or a pre-set rate as the amount to be assessed. In addition, they have not yet determined if there is to be a difference in the assessment formula for different street classifications. While they have not conducted a cost analysis, they estimate the cost of residential street reconstruction at $3,200 - $3,400 per lot or $140 per foot. They anticipate assessing corner lots as a one-half lot unit and treating double frontage lots as one lot units. The City Assessor will verify feasibility of conducting "benefit" appraisals but anticipates conducting an appraisal only if there is an appeal. Richfield (Mike Eastling) Richfield does not have a reconstruction policy because they have not reconstructed many streets. Instead, they utilize a pavement ® management program. During the early 19701s, Richfield paved 140 miles of gravel streets. Preventative maintenance such as sealcoating has so far precluded the need for extensive reconstruction. What little reconstruction has been done was assessed 100 percent but they realize this will not be universally feasible in the future. It is unclear whether this assessment was for collector streets or arterials. Richfield has not done any overlays and do not know if they would assess for them if they were done. They do not assess for sealcoats. When an assessment formula for reconstruction is developed it will probably be based on a percentage of the total cost as opposed to a pre-set rate so it is consistent with assessments for other public improvements. With regard to corner lots, assessments would be made on the longest side with the shortest side assessed to all benefitting property owners of the project. ,Richfield's grid system of streets and avenues preclude the existence of double frontage lots. Alleys frequently provide rear -lot access within blocks. They probably will not perform "benefit" appraisals unless an appeal is made. St. Louis Park (Craig Knutson) St. Louis Park uses a pre-set rate of 60 percent assessment ($16.00 per front foot) for the estimated actual street reconstruction cost of $25.00 per front foot. The remaining 40 percent is part of a five-year C.I.P. and paid by the general fund. This assessment rate does not differ with respect to street classification. They have not conducted any "benefit" appraisals. While only a few overlays have been conducted, they have been for arterial streets. ® CITY ADMINISTRATOR HEDGES ' PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE FOUR Sealcoats and future residential overlays would be subject to assessments. In this case, the total cost of each street main- tained during a year would be divided by the number of assessable feet of abutting properties to determine cost per front foot. For corner lots, a side street improvement of 25 percent is assessed against the benefitting property owner while the remaining 75 percent is treated as an indirect benefit and assessed on a front footage basis to all other benefitting owners abutting the street improvement. Double frontage lots are assessed only on the side where the property is addressed. The cost of driveway aprons is 100 percent assessed as well as curb and gutter installation. West St. Paul (Bill Price) Most streets in West St. Paul that are reconstructed were either bituminous surface only or had bituminous surface with bituminous curbing. West St. Paul's assessment is a predetermined/pre-set rate of 30 percent with the City's 70 percent paid from the general fund with ad valorem taxes. Estimated reconstruction cost is $50 • per front foot. They assess 100 percent for overlays estimated at $15 per foot, but do not assess for sealcoats. For corner lots both sides are added together and credit is given for 100 feet. For double frontage lots one side is eliminated. The assessment policy is uniform regardless of street classification. Brooklyn Center (Sy Knapp) Brooklyn Center frequently reconstructs residential streets most of which were either bituminous surface only or bituminous surface with bituminous curbing prior to reconstruction. Such streets in "good" condition (needing only overlays and curb and gutter installation) would cost $225,000 per mile. Streets in "poor" condition (needing soil corrections and drainage improvements as well as overlays and curb and gutter) would cost $350,000 per mile. Residential collectors (constructed to five -ton design) would be assessed approximately 28 percent with the city paying 72 percent through the general fund. The predetermined assessment rate depends upon zoning. R-1 - $1,200, R-2 - $16/foot with a minimum of $1,200, R-3 - Assessable front footage X $16 divided by number of residential units, R-4, 5, 6 & 7 - case by case determination. Curb and gutter assessments are made at a standard rate of $28 per assessable foot. Brooklyn Center has used real estate appraisers to determine benefit to a variety of properties but normally use Is appraisals to arbitrate on appeal. ® CITY ADMINISTRATOR HEDGES PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE FIVE Minnetonka (Dave Sonnenberg) Minnetonka has not reconstructed any residential streets but will begin a two-year demonstration project next year where streets with five -ton standards will be upgraded to a seven ton design. This program is part of a five-year C.I.P. With,the absence of a reconstruction policy, they have not determined any assessment formula. Of all communities surveyed, Minnetonka seemed least likely to impose any assessments for street reconstruction because the city has an $18 million assessment fund surplus and receives over $1 million annually in MSA revenue. Most streets to be reconstructed have either a bituminous surface only or have a bituminous surface with bituminous curbing. Overlay and sealcoats are considered routine maintenance and paid by the City 100 percent. Bloomington (Charles Honchell) Bloomington assesses 100 percent of the cost of public improvements ® to benefitting properties so the city absorbs none of the cost. The assessment is computed by dividing the total assessable cost of the improvement by the total number of assessable units. All property, regardless of use, is assessed in the same manner. Bloomington uses an adjusted front footage method for determining assessments. Under this method, odd -shaped lots are adjusted to an average frontage that would be the equivalent to the frontage of a rectangularly shaped lot of the same area and depth. For corner lots, the first 150 feet of the side street is negated in the calculation. If the depth is over 150 feet, a second.frontage lots, 150 feet or less in depth, a single adjusted front footage is computed. If the lot is more than 150 feet in depth the area within the first 150 feet of depth abutting the primary access is divided by 150 to arrive at the first adjusted front footage. The balance of the lot is then used in computing the second frontage by using one of four different formulas. (Refer to Bloomington's policy). Bloomington does not assess for overlays or sealcoats and did not have any cost estimates. Virtually all streets reconstructed have bituminous surface with bituminous curbing. Projects are not part of a C.I.P. There is no differentiation between street classification in terms of assessment except for streets that receive Municipal State Aid. Benefit appraisals are typically not conducted except for random samples for purposes of verification. Curb and gutter installation also utilizes the adjusted front foot method and assessments are spread over a ten- year period. CITY ADMINISTRATOR HEDGES ® PUBLIC WORKS DIRECTOR COLBERT AUGUST 17, 1989 PAGE SIX Conclusion Many of the communities surveyed are in the same situation as Eagan; they are just now facing the problem and trying to develop solutions. As evident in the surveys, there seems to be no genuine consensus in implementing and financing a reconstruction policy for neighborhood and community collector streets. Financing ranges from 100 percent assessed in Bloomington to 100 percent city funded in Minnetonka. A few trends do emerge, however. First, most communities utilize a financing combination of city funding and assessments. Most cities prefer to base the assessment .on 'a predetermined/pre-set rate as opposed to a percentage of total cost. In addition, most cities do not differentiate assessments among street classifications. Most City Engineers overwhelmingly preferred this method of uniformity for internal reasons such as assessment calculations and engineering reports as well as external reasons such as political acceptance. In addition, most municipalities do not assess for overlays and sealcoats since they are considered "maintenance" and should be paid by the city. If streets did not have to compete with water, sanitary sewer and ® storm sewer for "assessment capacity" assessing for overlays and sealcoats might be more feasible. This survey was completed well in advance of its scheduled .presentation to the City Council slated for September 12 to allow sufficient time to do any further research on this issue before preparing the final staff report. If any further information is needed, please let me know and I will prepare a supplemental report. I have copies of the completed surveys from which this memo was prepared as well as the street reconstruction policies of the five communities that have them. Interestingly, these policies also contain information about their assessment procedures as they relate to other public improvements such as water mains, trunk storm and sanitary sewer. The Special Assessments Committee might find this information helpful. i 40 1 ` AGENDA i REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA MUNICIPAL'CENTER BUILDING SEPTEMBER 19, 1989 6:30 P.M. I. 6:30 - ROLL CALL 6 PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA b APPROVAL OF MINUTES (BLUE) III. 6:40 - EAGAN LION'S PRESENTATION TO D.A.R.E. PROJECT (BLUE) IV. 6:45 - DEMONSTRATION OF NEW VOTING EQUIPMENT (BLUE) V. 6:50 - DEPARTMENT HEAD BUSINESS (BLUE) A. PARKS AND RECREATION DEPARTMENT 1. Consider Construction of Warming House Shelter, Well Site Park B. DEPARTMENT HEAD BUSINESS 1. Select Consultant for Engineering Services (Water Treatment Plant) P' VI. 6:55 - CONSENT AGENDA (PINK) J -S �A. PERSONNEL ITEMS �3 B. REQUEST TO WAIVE FEE, Permit to Solicit, Mount Calvary Lutheran Church P'((eC., VACATE Public Right of Way, Receive Petition/Order Public Hearing (Lexington Way 1r at Lexington Avenue) D CONTRACT 89-08, Receive Bids/Award Contract (Well #14 6 15, Pumphouse 6 Facilities) E. CONTRACT 89-21, Approve Plans/Authorize Ad for Bids (Effress Addition - Storm 1 p Sewer) lS F. PROJECT 585, Receive Petition/Authorize.Feasibility Report (West Publishing 3rd Addition - Storm Sewer) (g G. PROJECT 543R, Approve Resolution Authorizing Cost Participation, Agreement #66301, with MnDOT (Sibley Hills Drive Frontage Rd) H. PROJECT 514, Receive Final Assessment Roll/Authorize Public Hearing (Duckwood (% Drive) 20 I. PROJECT 552, Receive Final Assessment Roll/Authorize Public Hearing (Eagandale Center Industrial Park 3rd) J. PROJECT 545, Receive Final Assessment Roll/Authorize Public Hearing (Clearview PAddition) K. VACATE Utility Easement, Receive Petition/Order Public Hearing (Lot 1, Block 1, P' Lone Oak 2nd) 2 LCONTRACT 89-18, Receive Bids/Award. Contract (Lexington Way - Streets & Utilities) 3 M.. APPROVE CHANGE ORDER #1, Contract 88-33, Pumphouse 013 a N. CONTRACT 89-04, Final Payment/Acceptance (Well #1 A Timberline Pump Repair) P 0. CONTRACT 87-38, Final Payment/Acceptance (Dallas Development 2nd Addition - P ZStreets 6 Utilities) P. CONTRACT 89-01, Final Payment/Acceptance (Sealcoat) ' 2,4 Q. CONTRACT 88-28, Final Payment/Acceptance (Fire Station #1 - Parking Lot) .y 4 R. CONTRACT 89-22, Approve Plans/Authorize Ad for Bids (Hills of Stonebridge 2nd) QO Z,� S. FINAL PLAT, West Publishing 3rd Addition rf 6T. FINAL PLAT, Lexington Pointe 4th Addition �p U. FINAL PLAT, Lexington Pointe 5th Addition .5)_V. FINAL PLAT, Coventry Pass IC. W. PROCLAMATION, National Business Women's Week pJ 1 R. VACATE, Excess Public Right of Way, Receive Request/Order Public Hearing (Ches Mar Drive) p 34 Y. CONTRACT 89-05, Receive Bids/Award Contract (Skyline Rd & Sibley Hills Dr) VII. 7:00 - PUBLIC HEARINGS (SALMON) t� D A. DELINQUENT WEED CUTTING BILLS, Final Assessment Roll P 40 B. DELINQUENT UTILITY BILLS, Final Assessment Roll q 2 C. VACATE Utility Easement, Lot 1, Block 2, Sunset 1st Addition P' 44 D. VACATE Public Right of Way, Auge Road, Cul -de -Sac (o E. PROJECT 521, Final Assessment Roll,_Yorkton 2nd Addition -Trunk Storm Sewer F. PROJECT 528, Final Assessment Roll, Eagandale Ctr Industrial Park 9th Addition - Streets and Utilities 50 G. VACATE Drainage and Utility Easements - Pondview Addition PROJECT 581, Hills of Stonebridge 2nd Addition - Trunk Utilities VIII. OLD BUSINESS (ORCHID) p,Cn9 A. FINAL PLAT, Seneca Plant 1 B. AMENDMENT, City Code, Chapter 13, Adoption of the Park & Trail Dedication Policy C. DAKOTA COUNTY STATE BANK, Request to Waive Assessments on Property Located at the Southeast Quadrant of the Deerwood Dr and Blackhawk Dr Intersection P' I%. NEW BUSINESS (TAN) A. CONSIDERATION, Economic Development Work Plan B. MASAC APPOINTMENT, Appoint Interim MASAC Representative P g C. FUNDING APPLICATION, Approve Solid Waste Abatement Funding Application to D. SPECIAL USE PERMIT, James Bartizal, To Allow the Temporary Sale of Christmas Trees in the Thomas Lake Shopping Ctr, North of Cliff Rd E. SPECIAL USE PERMIT, Independent School District 197, to Allow Temporary Use of �•i a Portable Classroom Located at Pilot Knob School on Lone Oak & Pilot Knob Roads -j—F. SPECIAL USE PERMIT, Boy Scouts of America; Troop #345, to Allow Temporary Christmas Tree Sales for Fund Raiser Located at the Intersection of Cliff Road and Cliff Lake Road QVC G. SPECIAL USE PERMIT, Boy Scouts of America, Troop #510, to Allow Temporary Christmas Tree Sales for Fund Raiser Located on Outlot A, Town Centre Ninth Add 1 10 H. PRELIMINARY PIAT EXTENSION, Wescott Square Addition, Located at the SW Intersection of Yankee Doodle Rd & Elrene Rd in the NE 1/4 of Sec 14 )� I. REQUEST, Special Hunting Season Permit, Jonathan R. Yanta, 7760 France South, P. Suite 770, Minneapolis j35J. CONDITIONAL USE PERMIT, Highway Sales Inc., to Allow Tractor Sales and Leasing in the LI (Light Industrial) District Located in Eagandale Industrial Park in the SW Corner of the Intersection of Lone Oak Road and Highway 55 in the NE 1/4 of Section 11 and the NW 1/4 of Section 12 K. �{ CONDITIONAL USE PERMIT, Peace Reformed Church, to Allow a Pylon Sign in the PF 1 (Public Facilities) District Located in the Southwest Corner of the Intersection of'Glory Drive and Nicola Road in the NW 1/4 of Sec 30 ��((p L. PRELIMINARY PLAT, George W. Giles (Phillips 66 1st Addition Replat) Phillips 66, P' a COMPREHENSIVE GUIDE PLAN AMENDMENT and REZONING of Approximately .78 Acres from A (Agricultural) to a PD (Planned Development) District, a PRELIMINARY PLAT Consisting of Two Lots„ and a CONDITIONAL USE PERMIT to Allow Motor Fuel Sales and a Car Wash Located Along the West Side of Pilot Knob Rd, North of Duckwood Dr in the NE 1/4 of Sec 16 X. ADDITIONAL ITEMS (GOLD) Xi. ADMINISTRATIVE AGENDA (GREEN) %II. VISITORS TO BE HEARD (for those persons not on agenda) %III. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 13� 1989 SUB,TECT: AGENDA MEETING FOR SEPTEMBER 19s 1989 CITY COUNCIL After approval is given to the September 19, 1989 agenda and regular meeting minutes for the September 5, 1989 meeting, the following items are in order for consideration. GAM �ZtiN*�)'�►���Mt'ATION Y3.��."ikT ,_; Members of the Eagan Lion's Club will be present at the beginning of the City Council meeting in order to present to the Eagan City Council, Eagan Police Department, and School Districts #196 and 197 a check for $5,000 to fund the Drug Abuse Resistance Education Program (D.A.R.E.). Enclosed on pageis a memo from Police of Chief Geagan regarding this donation. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the $5,000 check from the Eagan Lion's Club for the purposes of funding the D.A.R.E. program in the name of the Eagan City Council, Eagan Police Department, and School Districts #196 and #197. _y Vin:. 11A1 police department PATRICK J. GFAGAN a110I of PO KENNETH D. ASN"N Cpavlbru Capla 3830 Plot Knob Road' VIC ELLISON Eagan, Minnesota 55172 Mav Phone: (612) 454-3900 - THOMAS EGAN DAVID K. GUSTAFSON PAM" McCREA THEODORE WACHTER COLMN Wem THOMAS HEDGES September 8, 1989 Ot+Ad�� EUGENE VAN OVERBEKE CKy C en TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN, CHIEF OF POLI SUBJECT:: EAGAN'LIONIS DONATION FOR THE D.A.R.E. PROJECT The Eagan Lion's Club would like to present to the Eagan City Council, Eagan Police Department, and School Districts #196 and #,197 a check for $5,000 to fund the Drug Abuse Resistance Education Program (D.A.R.E.). 'The purpose of this donation is to supplement the cost of the project„ in an effort to insure its ,success. The Eagan Lion's Club previously paid for training of three Police Officers to teach the program. With the $5,000 donation, the Eagan Lion's Club will have contributed, in excess of $6,500, to aid the Police and School Districts with Drug Awareness Education in the City of Eagan. I feel the D.A.R.E. Project is one of the most exciting programs the City of Eagan has become involved with, in the education of our young people. when a program can be approached in a multi- discipline fashion ie., education, law enforcement, and service organizations, success of the program is greatly enhanced. I would like to thank the Eagan City Council for their support, the School Districts for their interest and excitement in the program, and the Eagan Lion's Club for the funding to enable us to have the program. Patrick J. Geagan Chief of Police PJG:lb THE LONE OAK TREE... THE SYMBOL OF S GTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer Agenda Information Memo September 19, 1989 City Council Meeting Administrative Assistant Witt will be present at the Eagan City Council meeting in order to provide information on the new optical scan voting equipment which will be used in the Eagan City elections in November. Administrative Assistant Witt will provide commentary explaining the use of the equipment itself and the methods by which the ballots are tabulated. The Eagan City Council and staff will be invited to demonstrate the new equipment during this procedure. Demonstration ballots will be provided for all interested voters in the audience. Members of the audience in the City Council Chambers and members of the cable television audience will be encouraged to practice using the new voting equipment prior to the election. Demonstration voting equipment will be located in the lobby at the Municipal Center for registered voters to use during regular City office hours. There is no official action required for this item. 3 Agenda Information Memo September 19, 1989 City Council Meeting A. PARRS AND RECREATION DEPARTMENT Item i Consider Construction of Warming House Shelter, Well Site Park --For the 1988/1989 skating season, an open skating surface 325 feet X 125 feet was created at Well Site Park. The ice rink was promoted for both pleasure skating and for the Park and Recreation Department's speed skating program. An 8 foot X 20 foot trailer was placed at the site to serve as a warming shelter. Due to increased attendance for pleasure skating and increased participation in the speed skating program, the warming trailer was determined to be of inadequate size. This evaluation was made from comments from the public, speed skating participants and from City staff. The Advisory Parks and Recreation Commission at its September 7, 1989 meeting, considered various alternatives for providing an adequate warming shelter at the Well Site Park. For the Council's information, enclosed on pages _5� through V0 are a memorandum from Park and Recreation staff concerning a warming shelter for Well Site Park, a memorandum to the Advisory Parks and Recreation Commission from Director of Parks and Recreation Vraa describing several alternatives, and a site plan of the park and a prospective sketch of a proposed warming shelter. In official action at its September 7, 1989 meeting, the Advisory Park and Recreation Commission recommended that the City Council authorize $8,500 from the Park Site Fund for the construction of the proposed warming shelter for Well Site Park. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the recommendation of the Advisory Parks and Recreation Commission that the City Council authorize $8,500 from the Park Site Fund for the construction of a proposed warming shelter for Well Site Park. 4 MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR HONORABLE MAYOR AND CITY COUNCIL FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION lq DOROTHY PETERSON, RECREATION SUPERVISOR II DATE: SEPTEMBER 13, 1989 RE: WELL SITE PARK - WARNING SHELTER BACKGROUND The City Council previously approved the changes made to the Well Site Park skating facility for the 1988/89 skating season. The hockey boards and old .warming house were removed, and an open skating surface 325' X 125', was created at the site. An 8' X 24' trailer was placed at the site to serve as a warming shelter. In addition to marketing the rink to the Community as the City's attractive site for pleasure skating, the department's speed skating program held its practices at Well Site Park. The speedskating program, introduced during the 1986/87 skating season, began with six (6) families. The following season twelve (12) families participated. Goat Hill Park was used for speedskating practice. Establishment of the large skating surface at Well Site Park resulted in the speed skate program doubling once again to twenty-five (25) participant families. ISSUES Comparison of 1987/88 and 1988/89 attendance figures at Well Site show increased use of Well Site Park. I987 88 December - January 1-15 January 16-31 Average 25/day 22/day 13/day Average 21/day 31/day 30/day The average attendance for nights of speedskating practice was 29. In addition, parents of skaters, who were not counted, increased the "crowd" to sixty (60) or more persons. Upon the completion of the skating season, evaluations from the public, speedskating participants and staff, drew attention to the inadequate size of the warming trailer. WELL SITE PARK PAGE TWO SEPT. 13, 1989 The attached staff memorandum to the Advisory Parks and Recreation Commission outlines a proposed solution to the warming shelter needs at Well Site Park. Also, attached are a site plan of the park and a perspective sketch of the proposed warming shelter. CONCLUSION The Parks and Recreation Advisory Commission, at its September 7, 1989 meeting, recommended that the City Council authorize $8,500.00 from the Park Site Fund for the construction of the ,proposed warming shelter ,for Well Site Park. FOR COMMISSION ACTION To approve the recommendation of the Advisory Parks and Recreation Commission. OR To deny approval of the recommendation of the Advisory Parks. and Recreation Commission. KVIDP/b]s Enclosure MEMORANDUM TO: ADVISORY PARKS 3 RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS A RECREATION DATE: AUGUST 31, 19a9 RE: WELL SITE PARK - WARMING HOUSE ALTERNATIVE HACKGROUND Last year, Well Site Park was re -graded and the hockey rink removed. The old °temporary" warming house was also removed (or did it just crumble). In its place an open skating/speed skating oval was created. A portable warming house, consisting of a trailer was used instead of a permanent facility during the winter of 1988/89. After a year's experience, it is obvious that this facility is too small to effectively service this location and the number of skaters that it attracts. ISSUE The portable warming house facility has turned out to be "too small" to effectively service this location. Although, any of the winter buildings might be on occasion too small, the frequency of space shortage at Well Site Park, was such that the department feels a need to find a resolution to this problem. The issue before the Commission is to determine what is the most effective, as well as a most economical solution, to this issue. ALTERNATIVES/DISCUSSION Building permanent facilities in Eagan Parks has been guided by "past practices". Parks with major winter usage and summer usage have a permanent facility. These have included Sky Hill, Goat Hill, Quarry. Parks with just summer or just winter usage have temporary facilities. The extent of the winter/summer usage defines the size of the building, and therefore the variation in the building's size between Quarry Park and Carnelian Park, etc. Well Site Park, because it does not have summer: programs, has been slated for a portpble building, as was used last season. An alternative to a portable bufTdfng would be to build a permanent facility that follows current building designs, even though its use is limited to winter. The smaller design used at Carnelian at $30,000, however, seems to be too expensive for this location - given the department's many other priorities. The building size is about right to meet winter needs. Staff has considered the possibility of moving summer programs to the park in an attempt to justify the larger permanent structure of this type. However, at this time it does not appear to be in the best interests of the recreational program. Staff is concerned that even the smaller Carnelian building,desfgn at $30,000, would be too expensive for this location; the Commission may feel otherwise. Another alternative that might be considered is the construction of a "pre-cut" garage type facility. Similar in size to the Carnelian building, a 16 X 22 garage could provide about 350 square feet, an amount staff believes would adequately satisfy the demands of the location. (The portable trailer is 8 X 12, and provides 96 square feet). The _pre-cut and near built garage costs approximately $4,800.00 to $5,000. It would be necessary to make this facility suitable for winter use. The building would have to be insulated, walled, electric lights installed, heated, the exterior painted, ceiling insulated and panels added for sound abatement. Flooring material would also be required for skating use. This would add approximately $3,000 to the cost for a total building cost of $8,000. There might also be an additional cost for electrical service to the building; this is yet to be determined. Parks i Recreation maintenance crews would complete the structure and do the interior work. At this time, staff is reviewing the concept plans with the building inspection department; they have previously indicated that such a building would be permitted and could be adapted readily for winter use. This alternative is substantially more economical than the Carnelian building. The major difference in cost relates to the aesthetics of the exterior and the interior. Although, not as attractive as the Carnelian building, this facility would not be undesirable in the neighborhood. We would definitely attempt to make the building as favorable as possible. Use of exterior cedar would help to improve appearances, along with a hip roof which has been traditional at other park buiidings. The other alternative for the Commission is to do nothing and continue to, use the portable trailer. If the Commission so chooses, direction should be given to utilize the portable traisler, however we should consider the restriction such a unit would have on programming and the public use of this facility. STAFF RECOMMENDATIONS Staff is of the opinion that construction of a converted "garage" designed into a warming house is a suitable solution. If, for some reason, Well Site Park at some time in the future is not as heavily used, the garage could be removed from the site and transported to another location. FOR COMMISSION ACTION To review the alternatives of providing the warming house facility at well Site Park and make recommendations that authorize the appropriate solution. KV/b 1s 4Z, Drove By uq vp Drawing Title d5D Y�{C-i.I.�TE 9Dote: �V Qd�i � �vicurc No. 2i Vill P-2 Drown tly: K4 r� Drawing Title 4 pD w Date � aag ■ ( � FIGURE RO. Vs4a 6c) Agenda Information Memo September 19, 1989, City Council !Besting B. PUBLIC WORKS DEPARTMENT: Item 1. Select Consultant for Engineering Services (Cliff Road Water Treatment Plant) --Earlier this year, the Council authorized staff to proceed with a formal Request For Proposal process for the selection of a professional consulting engineering firm to perform the design and contract administration services for the construction of the new Cliff Road Water Treatment facility. An Evaluation Committee was established to review the proposals and to provide a recommendation for formal Council consideration. This Committee was comprised of the following individuals: Tom Colbert, Director of Public Works Tom Hedges, City Administrator Ted Wachter, Councilman/Chairman of Public Works Committee Joe Connolly, Superintendent of Utilities/Buildings Paul Heuer, Water Treatment Plant Operator !like Foertsch, Assistant City Engineer Eleven firms received copies of the RFP with the following seven firms submitting proposals for consideration: Bonestroo, Rosene, Anderlik & Associates Orr-Schelen-Mayeron & Associates Short -Elliott -Hendrickson & Associates Donohue & Associates Bolten & Menk'& Associates J.M'. Montgomery & Associates Rieke, Carroll, Mueller & Associates After evaluating the proposals of Committee selected the following on Thursday, September 14: these seven firms, the Evaluation three firms for formal interviews Bonestroo, Rosene, Anderlik & Associates Orr-Schelen-Mayeron & Associates Donohue & Associates After evaluating all information submitted with the proposals and presented with the personal interviews, it was the consensus of the Evaluation Committee that a recommendation be submitted to the City Council for consideration of hiring the firm of Bonestroo, Rosene, Anderlik & Associates, Inc., to perform the technical design and contract administration services for the construction of the proposed Cliff Road Water Treatment facility under Project 548. ACTION TO BE CONSIDERED ON THIS ITEM: To select the firm of Bonestroo, Rosene, Anderlik & Associates, Inc., to perform professional engineering services for the design and contract administration of the Cliff Road Water Treatment Plant under Agenda Agenda Information Memo September 19, 1989, city council Meeting Project 548 and authorize the Mayor and City Clerk to execute all related contract documents. _y c� Agenda Information Memo September 19, 1989 City Council Meeting There are twenty-five (25) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the disucssion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS Item 1. Seasonal Park Maintenance Workers --This item is informational and no action is required on the Council's part. Seasonal Parks Maintenance Workers have been resigning in order to return to their various schools. In order to fill the vacancies in*a timely manner, the City Administrator has authorized the hire of the following persons as.Seasonal Park Maintenance Workers: Haldor Goetzk, Velta Martin, Robert Parrott, John Tracy and Mark Nelson. The Seasonal Forestry Techs authorized for hire are Stanley Schneider and Brian Banaszewski. No action is required on this item. MOUNT CALVARY LUTHERAN CHURCH/REQUEST TO WAIVE FEE B. Request to Waive Fee, Permit to Solicit, Mount Calvary Lutberan Church --The City has received an application for a solicitor's license from Mount Calvary Lutheran Church. The church is planning a door to door food collection to benefit the Community Action Council Food Shelf on Saturday, September 23, from 9:00 a.m. to 12:00 noon. Since the food drive is for non-profit and community service reasons, the church is requesting that the City Council w e the $25 permit fee. Enclosed for your information on page T�cis a letter from Suzanne M. Hoffman from the church xplaining the reasons.for the request and enclosed on page /A is a memo to City Administrator Hedges from Administrative Assistant Witt regarding this matter and stating that it is staff's recommendation that the Council waive the fee. ACTION TO BE CONSIDERED ON THIS ITEM: To waive the $25 permit fee for a permit to solicit for Mount Calvary Lutheran Church on September 23 in order to collect food to benefit the Community Action Council Food Shelf. �3 Mount Calvary LUTHERAN CHURCH PHILIP HEIDE ROBERT KRIEBEL BARBARA MCCAULEY Pastor Pastor EducetloMYouth Director 3930 RAHN ROAD, EAGAN, MINNESOTA 55122 PHONE: 454-2344 City Council City of Eagan 3830 pilot Knob Road Eagan, MN 5512223 Gentlemen: I _0�ta*_ "We preach Christ crucllled... Christ the power of God end the wlsti m of eod." 1 Cor. 1:27.24 I September 8, 1989 Mount Calvary Lutheran Church is planning a door to door food collection to benefit the Community Rction Council Food Shelf on Saturday, September 23rd, from 9:00 a.m. to 12:00 noon. I have applied for a permit from the City of Eagan and the suggestion was made to roe by Liz Witt, that I ask the council to wave the $25.00 permit fee, as the permit is for non-profit reasons. Would it be possible for the Eagan City Council to wave the fee of $25.00 for a permit to solicit, issued to Mount Calvary Lutheran Church for the the morning of Saturday, September 23, 1989. This would be greatly appreciated. Thank you. mil Sincerely, Suzanne M. Hoffman Social Ministry Committee September 11., 1989 TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT WITT RE: SOLICITATION APPLICATION FROM MOUNT CALVARY CHURCH The City -has received and Chief Geagan has approved, an application to solicit from the Mount Calvary Lutheran Church in Eagan. Church members wish to go door to door to collect food items or money for food, for the Community Action Council. They plan to go door-to-door on Saturday, September 23, from 9:00 a.m. to noon. The committee requests a waiver from the $25 solicitation fee. Staff recommends that the Council waive the fee. C Agenda Information Memo September 19, 1989, City council Meeting VACATION/LEXINGTON WAY @ LEXINGTON AVE C. Vacation of Public Right -of -Wag, Receive Petition/Order Public Hearing (Lexington Way @ Lexington Avenue) --With the pending upgrading of the Lexington Way cul-de-sac, which will sever the existing intersection of Lexington Way with Lexington Avenue, it is no longer necessary to maintain this portion of existing public right-of-way as well as that portion of old Lexington„Avenue that was abandoned with its realignment. Also, with the proposed final platting of the Eagan Evangelical Covenant Church Addition, the vacation of this public right -of, -way will help eliminate a separate parcel subject to potential tax forfeiture by incorporating all this property into one large lot description. ACTION TO BE CONSIDERED ONITHIS ITEM: To receive the petition to vacate a portion of public right-of-way (Lexington Way @ Lexington Avenue) and schedule a public hearing to be held on October 17, 1989. BIDS/AWARD CONTRACT/WELLS #14 & 015/PUMPROUSE & FACILITIES D. Contract 89-08, Receive Bids/Award Contract (Wells #14 & #151 Pumphouse & Facilities) --On September 13, 1989,.at 11:30 a.m., formal bids were received for the construction of the pumphouse buildings with related pumping facilities for Wells #14 and #15 anticipated to be,completed early next year. Enclosed on page jZ is a tabulation of the bids received with a comparison of the low bidder to the estimate contained in the feasibility report. All bids will be reviewed for accuracy and compliance with bid specifications and any deviations will be noted at the Council meeting on September 19. ACTION TO BE, CONSIDERED ON THIS ITEM: To receive the bids for Contract 89-08, (wells #14 & #15 - Pumphouse & Facilities) and award the contract to the lowest responsible bidder. _y I( 1. A & K Const. 2. Richmar Const IAV BID WELLS NOS'. 14 6 15 PUMPING FACILITIES CITY CONTRACT NO. 89-08 EACAN, KINNESOTA 1989 BID 'TIME: 11:30 A.M. BID DATE: BED., SEPT. 13, 1989 WELL #14 WELL #15 $198,350 $152;,900 197;840 160,270 Feasibility Estimate $196,455 168.,000 Engineer's Estimate 194,000 1,72,000 8 Over (t) Under (-) F.R. Over (+) Under (-) E.E. TOTAL BASE BID' $ 351„250.00 358,110.00 $ 351,250.00 $'364,455.00 $ 366„000.00 3.628 - 4.038 Agenda Information Memo September 19, 19690 City Council Meeting APPROVE PLANS/AUTHORIZE AD FOR BIDS/EFFRESS ADDN E. Contract 69-21, Approve Plans/Authorize Ad For Bids (8ffress Addition - Storm Sewer) --As a result of the public hearing held on July 5., 1989, for Project 567, the Council authorized the preparation of detailed plans and specifications for the installation of additional storm sewer facilities within the Effress Addition. These plans have now been completed and are being presented to the Council for consideration of authorizing solicitation of formal bids. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 89-21 (Effress Addition - Storm Sewer) and authorize a bid opening to be held at 11:00 a.m. on Monday October 2, 1989. RECEIVE PETITION/AUTHORIZE FEASIBILITY REPT/WEST PUBLISHING F. Project 585, Receive Petition/Authorize Feasibility Report (West Publishing 3rd Addition - Storm Sewer) --The staff has received a petition requesting the preparation of a feasibility report for the above -referenced improvements that will be necessary to allow the continued expansion and development of the West Publishing property. The petition included- the appropriate guarantees for costs incurred if the project should not be approved at the time of the public hearing. Subsequently, it is recommended that the Council receive the petition and authorize the preparation of ,said report. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition for Project 585 (West Publishing 3rd Addition - Storm Sewer) and authorize the preparation of the feasibility report. APPROVE RESOLUTION AUTHORIZING COST PARTICIPATION AGNT W=TH MNDOT G. Project 543R, Approve Resolution Authorizing Cost Participation Agreement 66301 With MDDOT (Sibley Hills Drive - Frontage Road Reconstruction) --The Minnesota Department of Transportation ha% agreed to participate in the reconstruction costs of the Sibley Hills Drive frontage road and related turn lanes and bypass 'lanes on T.H. 13,. However, they require the City to pass a resolution authorizing the execution of the Cost Participation Agreement. This agreement has been reviewed by staff and found to be in ,Q compliance with similar type agreements. Enclosed on page T is a copy of the sample resolution as required by MnDOT. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a resolution authorizing the execution of MnDOT Cost Participation Agreement #66301 for Project 543R (Sibley Hills Drive/Frontage Road Reconstruction. 66301 CITY OF FAGAN BE IT RESOLVED that the City of Eagan enter into Agreement No. 66301 with the State of Minnesota, Department of Transportation for the following purposes, to -wit: to provide for payment by the State to the City of the State's share of the frontage road and right turn lane construction and associated construction to be performed upon, along and adjacent to Trunk Highway No. 13 at Sibley Hills Drive within the corporate city limits under State Project No. 1901-125 (T.H. 13=117). BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such agreement. State of Minnesota County of Dakota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the Council of the City of Eagan at a duly authorized meeting thereof held on the day of 1989, as shown by the minutes`of said meeting in my possession. City Clerk Agenda Information Memo September 19, 1989 City Council Meeting H. Project 514, Receive Final Assessment Roll/Authorise Public Hearing (Duckwood Drive - Streets i Utilities) --All construction associated with the above -referenced project has been completed, final costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for consideration of scheduling a public hearing for formal presentation and discussion with all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 514 (Duckwood Drive - Streets & Utilities) and schedule a public hearing to be held on October 17, 1989. RECEIVE FINAL ASSMT ROLL/PUBLIC HEARING/EAGANDALE CTR INDUS PR 3RD I. Project 552, Receive Final Assessment Roll/Authorize Public Hearing (Eagandale Center Industrial Park 3rd Addition - Utilities) --All construction associated with the above -referenced project has been completed, final costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for consideration of scheduling a public hearing for formal presentation and discussion with all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 552 (Eagandale Center Industrial Park 3rd Addition - Streets & Utilities) and schedule a public hearing to be held on October 17, 1989. RECEIVE FINAL ASSMT ROLL/PUBLIC HEARING/CLEARVIEW ADDN J. Project 545, Receive Final Assessment Roll/Authorize Public Hearing (Clearview Addition - Streets) --All construction associated with the above -referenced project has been completed, final costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for consideration of scheduling a public hearing for formal presentation and discussion with all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 545 (Clearview Addition - Streets) and schedule a public hearing to be held on October 17, 1989. MAI Agenda Information Memo September 19, 1989, City Council Meeting VACATION/LOT 1. BLOCK 1. LONE OAR 2ND ADDN R. vacate Utility Easement, Receive Petition/Order Public Hearing (Lot 1, Block 1, Lone Oak 2nd Addition) --Northwest Airlines, Inc., proposes to extend their flight training facility which will encroach upon an existing utility easement incorporating a City water main. As a part of the building expansion, they will be relocating this water main to a newly dedicated utility easement. Subsequently, it is necessary to vacate the existing easement where the building will be expanded. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and schedule a public hearing to vacate a utility easement (Lot 1, Block 1, Lone Oak 2nd Addition). RECEIVE BIDS/AWARD CONTRACT/LEXINGTON WAY L. Contract 89-18, Receive Bids/Award Contract (Lexington Way - Streets & Utilities) --At 11:15 a.m. on September 13, 1989, formal bids w re received for the above -referenced project. Enclosed on page is a tabulation of the bids received with a comparison of the low bid to the estimate contained in the feasibility report presented at the public hearing held on August 1, 1989. All bids will be reviewed for accuracy and compliance with bid specifications and any deviations will be discussed at the Council meeting on September 19. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 89-18 (Lexington Way - Streets & Utilities) and award the contract to the lowest responsible bidder. a( LEXINGTON WAY STREET] TRUNK WATERMAIN, AND APPURTENANT WORK CITY; PROJECT NO. 542 CITY CONTRACT NO..89-18 EAGAN, MINNESOTA 1989 1. Landwehr Heavy Moving, Inc. 2. Brown and Chris, Inc. 3. S.M. Hentges & Sons, Inc. 4. Ceca Utilities, Inc. LOW BID Feasibility Estimate .Engineer's,Estimate # Over (+) Under (-) F.R. % Over (+) Under (-) E.E. BID TIME: BID DATE: C;?, ;;I- 11:15 A.M. WED., SEPT. 13, 1989 TOTAL BASE BID, $ 17.5.,223..00 187,199.25 192,,.995..00 195,122.40 $ 178,,223,.00 $'238.,390.00 $ 176,200..00 -25.;23$ +1.14$ Agenda Information Nemo September 19,, 1989, City Council Meeting APPROVE CHANam ORDER #1/PUMPHOUSE #13/LANDSCAPING M. Approve Change Order #1, Contract 88-33 (pumphouse #13 - Landscaping) --Change Order #13 provided for the installation of additional topsoil, sodding and erosion control due to the fact that the subsequent separate landscaping contract had to be delayed until 1990. The Change Order also provided for a modification to the wiring at the Lexington Avenue booster station to provide additional isolatedcontacts for the remote high and low pressure alarm systems. The total cost of this 'Change Order (:$6;,399,) will be the responsibility of the City's trunk water source and supply fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #.1 for Contract 88-33 (Pumphouse #13 -,Landscaping) and authorize the Mayor and. City Clerk to execute all related documents. FINAL PYMT/ACCEPTANCE/WELL #1A TIMBERLINE PUMP REPAIR N. Contract 89-04, Final Payment/Acceptance (Well 11 & Timberline Pump Repairs) --The City has received a request for final payment along with the certification from our consulting firm that all work had been completed in conformance with City approved plans and specifications. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final payment for Contract 89-04 (Well #1 & Timberline Pump Repair) to Layne Minnesota in the amount of $29,392.50 and authorize final acceptance for perpetual maintenance subject, to warranty provisions. FINAL PYMT/ACCEPTANCE/DALLAS DEVELOPMENT 2ND ADDN O. Contract 87-38, Final Payment/Acceptance (Dallas Development 2nd Addition - Streets & utilities) --The City has received a request for final payment along with the, certification for the consulting engineer that all work was performed in compliance with City approved and specifications. All final inspections have beeh performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 8th and final payment for Contract 87-38 (Dallas Development 2nd Addition - Streets & Utilities) to Richard Knutson, Inc., in the amount of $10,098.95 and authorize final acceptance for perpetual maintenance subject to warranty provisions. ,P3 Agenda Information Memo September 5, 1989, City Council Meeting FINAL PYMT/ACCEPTANCE/SEALCOAT P. Contract 89-01, Final Payment/Acceptance (Bealcoat)--The 1989 sealcoating program has been completed in accordance with City approved plans and specifications. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final payment for Contract 89-01 (Sealcoating) to Asphalt Surface Technologies Corporation in the amount of $156,542 and accept the improvements for perpetual maintenance subject to warranty provisions. FINAL PYMT/ACCEPTANCE/FIRE STATION ti - PRING LOT Q. Contract 88-28, Final Payment/Acceptance (Fire Station #1 - Parking Lot) --The completion of the reconstruction of the Fire Station #1 parking lot facilities have been completed. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 3rd and final payment for Contract 88-28 (Fire Station #1 - Parking Lot) to Munn Blacktop, Inc., in the amount of $1,670.21 and accept the improvements for perpetual maintenance subject to warranty provisions. APPROVE PLANS/AUTHORIZE BIDS/HILLS OF STONEBRIDGE 2ND ADDN, R. Contract 69-22, Approve Plans/Authorize Ad For Bids (Hills of Stonebridge 2nd Addition - Storm Sewer & Water Main) --Under the public hearing portion of the agenda, Project 581 will discuss the installation of these proposed facilities. If that project is approved as a result of that public hearing process, it would be appropriate to approve the detailed final plans and authorize the advertisement for formal bid solicitation. Due to the quickly diminishing construction season and the developer's desire to have these improvements completed yet this year, it is appropriate to proceed with this project as proposed. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans for Contract 89-22 (Hills of Stonebridge 2nd Addition - Storm Sewer & Water Main) and authorize the advertisement for a bid opening to be held at 10:00 a.m., Monday, October 2, 1989. 0 Agenda Information Memo September 19, 1989 City Council Meeting FINAL PLAT/WEST PUBLISHING 3RD ADDITION S. Final Plat for West Publishing 3rd Addition --All documents relative to the final plat, including the development agreement, have been processed by both the applicant and the Department of Community Development. Assuming the agreements are properly signed and all conditions have been met, the final plat will be presented for final plat consideration. If there are reasons that the final plat should be removed from the agenda, a recommendation will be made at the time the agenda is adopted for the September 19 meeting. Enclosed on pages cpo7is a copy of the final plat as it appears for signature and recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for West Publishing 3rd Addition. WEST PUBLISHING COMPANY 3RD ADDITION LOT I BLOCK ,V 630AM ft It 14464 Anw, ail! 0lop I P wain-Fv O T S VICINITY MAP W 13, Ir0 It. R" 23 II �4P I I0 C AO I�NyY•� 1�1e 11 It( V•�1w�lrO rpl 1��.f11r��li7OOM.r1y4 'NtiNN8Nt1'YIYYrYfO.T���Mt ° 1 I rrY+ n. Jn. un o r•n1 w /ry YI • 1 P Y NI 41 Y'.1 glVli :YY !_rlr laMNlw. �. r PT:Na N Ir 411w1q YY.IM nrr:r urul.i �. IY :r1I N YN.• NN. N b_r .• Y NI: . 1:• 1_JN : /. 4rw :1. M.N i_IN w_wl.. rMr:Mr N r�r 141 x 14 NN Yn IN , Incl u:i'4 •. 11: IYr. r a Nvw1 Y/I41 N Irl\ i MN. Y 4.r:.. M r/tir lul `1411 .N 1•r n .••1 r 11 . I...Irr N YI.f1 :NI I �1\ Irr N Ir No.w :r+1 r 14 1 N 1 Pnrr v: i yrNw 11: Ir.I .v n 1.1 J1.1. w. wrrlr Ir41 NM YY r: \11.1 1A:N 1•• 4 MY.,I Inl M'14 brl\ MII .A I. VM/wN Plln M Inllr 11 . IIN.•r N MIA, Iwl N ly : 1..! u•1 \.. 1 Pn:w of .. n. 1 1- 41. Irl •.wNI /I Nr1eI : wrI IrU Ny 14 w 4 AW'In rr. 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Y4 awN11YY ryw14 M M Y}ri .r 111 rrylr I'll.. rV Mimi" ta"M N411 Y IIIr PN :Olt Y 141.wey•.vl•�+I 4r n._I.41 bI01r 1\I\,_.„__IIf N_.. .. .. .r l! N ..... Ir r ly .._.r ull rfl MlMlrfOOYl. rYlw.�ir fwlO.I N...r WIfN..11/i1JN1l. 1 \•'••.r :nuN I4I I Our rnr.IlrI1` r1.n.1 Ir Ow•.1-rN.14N r uII .IN .. r a glYllf IryYI'M 1HIus. IYI lyl. u rrrar4n. .•..••ur N.w I..ir I�1 n W.. 141 Ir rl4ra P.N/1 nw..r :wuNN LNNA w I .W. r 14.r /IMr .. r rrl.•Ar O w\In 4J�.r 1. r r4rlNN MY. I4a .4 Y_. p4 Y. 41 q\ 111111 IINI O. _ 1 \nrp rrllll IYI IN4 NWwI .\. IIIN M 1Y Nlln N IY ►1bb. N Illb IN rRu1 w uI. H N Yll-& 0141.11__, IryI4fr0 N T111.1' - � ' WN. (.wIL Y_y1. I•-wP @mMe WIm\1,. fir. n_..A. 1r11 N.xrr P. !1/ eNl Y Nw r.0 . uNll n Yrru y1w..1..4lwullau.r4.1_Ir*'1 b111Y INI-AWN.___.._.. IM glr.r n. 4r111�r1r.g14� Mg r.\IM. I•�Il..w.'.Ar 41.r4.Ir Irrlm 4. J. 4.•4r rN1uI1W .r 14 Yr .l 11 ,IY lllr rr_rlNlxr. .:_'•Ar .l •J•\u.11rl. : 11/rI.r 11 x II Vr.Nw'x14 ' 41n I.0 I:�.. rliw.rr 1 \..ar .nnN r4N Ir Lrr4 1. I. P. Ir Ir W Ir YY: IMI .. PI. NN .1 ra n4 r.u. .w4N n. / Iu.4 ... n.. Yr N IM . finl l..Ivn' YNI IvrN. 4 �u1. lruy.rl lr.. rrruwaN nIrN11\n- Wir 4ar1:111. ... . p4 Y. 41 q\ 111111 IINI O. _ 1 \nrp rrllll IYI IN4 NWwI .\. IIIN M 1Y Nlln N IY ►1bb. N Illb IN rRu1 w uI. H N Yll-& 0141.11__, IryI4fr0 N T111.1' - � ' WN. (.wIL Y_y1. I•-wP @mMe WIm\1,. fir. �L I (j)WVr_-- - - 19. a ,\ 'Y 1117 , I I 1 , 1 \ 9� d ` ---------------------- r\ \ 9F \ , ------------------------- ,______-------__-----_____ , \ \ q p�------------ 8 8 E i� �!1 I !c Agenda Information Memo September 19, 1989 City Council Meeting FINAL PLAWLEBINGTON POINTE 4TH ADDITION T. Final .Plat for Lexington Pointe. 4th Addition --All documents relative to the final plat, including the development agreement, have been processed by both the applicant and the bepartment of Community Development,. Assuming the agreements are properly signed and all condi-tions have been met, the final plat will be presented for final plat consideration. 'If there are reasons that the final plat should be removed from "the agenda, a recommendation will be made at the time the agenda is adopted for the September 19 meeting. Enclosed on page, -E is a copy of the final plat as it appears for signature and recording at Dakota County. ACTION TO BE CONSIDERED ON THIS =TEM:, To approve the final plat for Lexington Pointe 4th Addition. 01 o PEI 1, 1 r . O*i Z 9 ;13 D 0 LL- Ld F- wO. Z 0 n Z 0 C) Z C;1? Agenda Information Memo September 19, 1989 City Council Meeting FINAL_PLAWLE%INGTON POINTE STH ADDITION U. Final Plat for Lexington Pointe Sth ,Addition --All documents relative to the final plat,, including the development agreement, have ,been ,processed by both the applicant and the Department of Community Development. Assuming the agreements are properly signed and all conditions have been met, the final plat will be presented for final plat consideration. If there are reasons that the final plat shouldbe removed from the agenda, a recommendation will be made at the time "the agenda is adopted for the September 19 meeting. Enclosed on page e-31 is a copy of the final plat as it appears for signature and recording at Dakota.County. ACTION TO BE CONSIDERED ON THIO ITEM: To approve the final pkat for Lexington Pointe 5th Addition. 30 EXHIBIT UA" LEXINGTON POINTE FIFTH ADDITION IW Y •or.m�.rr nwo[a _ nar w.wuno. .YY.•lr0 o w•r. ar. _..-.r•Y w. .w./ al Y lIY '/YY�MY1..1 wx rn:.n r. 4ki TRI•L AND SURVEYING M.MC. SHE& 2 OF..2 S SETS Agenda Information Memo September 19., 1989. City'Council Meeting FINAL PLAWCOVENTRY PASS V. Final Plat for, Coventry Pass --All documents. relative to the final plat, including the development agreement, have been Processed by both the applicant and the, Department of Community Development. Assuming the agreements are properly signed and all conditions have been met, the final plat will be presented for final plat consideration. If there are reasons that the final plat should be removed from the agenda, a, recommendation will be made at the time the agenda is adopted for the September 19 meeting. Enclosed on page 33 is,a copy of the final plat as it appears for signature and recording at Dakota County. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Coventry Pass. �— EXHIBIT "A" COVENTRY PA S S r I So 7 J-0 Ax, is ,plm,u oA A.. _ :x ----------- ZIP - 21 to 28 n.—j In 0 -4 c �i— 24 .21 go Sr� es Z pv A' A Agenda Information Memo September 19, 1989 City Council Meeting PROCLAMATION/NATIONAL BUSINESS WOMEN'S WEER W. Proclamation, National Business Women15 peek --The Mayor has received a request from Penny Boylan, the secretary of the Northern Dakota County Business and Professional Women's Club to proclaim the week of October 15 - 23., 1989 as National Business Women's Week in the City of Eagan. 'Enclosed for your information on pages through y� are a copy of the Setter from Ms. Boylan and a copy of the proclamation. ACTION TO BE CONSIDERED ON TSIs ITEM: To .declare the week ;of October 15 - 23, 1989 as National Business Women's Week in the City of Eagan. 34 r[Oif2P�3 f [LJ211� 9L)e4e3dco32ad ��o� Oo2P�riY 'r')4WO September 8, 1989 Honorable Mayor City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55121 In honor of National Business Womens Week, October 15-23, 1989, we are enclosing a proclamaation form for your action at your next City Council meeting. Please send the signed proclamation to: Betty Murray President Northern Dakota County Business and Professional Women Box 18008 W. St. Paul, MN 55118 Thank you for your consideration. Sincerely, Pio,' Penny Boylan Secretary Northern Dakota County Business and Professional Women NATIONAL BUSINESS WOMENIS WEER October 15 - 230 1989 WHEREAS, working women constitute millions of the nation's working force, and are constantly striving to serve their communities, their states and their nation in civic and cultural programs, and WHEREAS, major goals of business and professional women are to help create better conditions for business women through the study of social, educational, economic and political problems; to help them be of greater service to their community, to further friendship with women throughout the world, and WHEREAS, all of us are proud of their leadership in these many fields of endeavor, NOW, THEREFORE, BE IT RESOLVED, I, Victor Ellison, Mayor of Eagan, do hereby declare October 15 - 23, 1989, as "National Business Women's Week" sponsored by the National Federation of Dakota County Business and Professional Women, and urge all citizens in this community, all civic and fraternal groups, all educational associations, all news media and other community organizations to join in this salute to working women by encouraging and promoting the celebration of the achievements of all business and professional women as they contribute daily to our economic, civic and cultural purposes. Motion Made By: Seconded By: Those In Favor: Those Opposed: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 19th day of September, 1989. E.J. VanOVerbeke, City Clerk City of Eagan 0 Agenda Information Memo September 19, 1989, City Council Meeting VACATION/CHESMAR DRIVE S. Vacate Excess Public Right -of -Way, Receive Request/Order Public Hearing (ChesMar Drive) --With the recent improvement and upgrading of Cliff Road east of Pilot Knob Road, the previous intersection of ChesMar Drive with Cliff Road was relocated approximately 50' to the west to line up with the new street entrance of Fairway Hills Drive on the south side. Subsequently, this results in some excess public right-of-way associated with the old alignment which should be vacated to allow it to be incorporated into the City's Cliff Road Water Treatment Plant property which is being platted in coordination with the Treatment Plant project. Therefore, it would be appropriate tO proceed with the formal public hearing process. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the request and order a public hearing for October 17 to consider the vacation of excess public right-of-way for ChesMar Drive south of Cliff Road. 37 Agenda Information Memo September 19, 19890 City Council Meeting RECEIVE BIDS/AWARD CONTRACT/SIBLEY HILLS DR & SKYLINE RD Y. Contract 89-05, Receive Bids/Award Contract (Sibley Hills Drive a Skyline Road - Streets & Utilities) --At 10:30 a.m., on Friday, September 15, formal bids were received for the installation of streets and utilities along Sibley Hills Drive and Skyline Road as necessary to provide service to the Ridgehaven Addition and Prettyman Heights Addition which received final plat approval on 3-28-89 and 7-18-89, respectively. Enclosed on page is a tabulation of the bids received with a comparison to the estimate contained in the feasibility report presented at the public hearing held on January 17, 1989. Phase I provides for the upgrading of Sibley Hills Drive frontage road, installation of turn and bypass lanes on T.H. 13 and the extension of Sibley Hills Drive to Auge Road which is being constructed privately by the developer of the Prettyman Heights Addition. Phase II provides for the installation of all streets and utilities within Skyline Road which is anticipated to be initiated in the Spring of 1990 to allow the acquisition of all required easements. All bids will be analyzed for accuracy and compliance with bid specification requirements and any deviations will be discussed at the Council meeting on September 19. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 89-05 (Sibley Hills Drive & Skyline Road - Streets & Utilities) and award the contract to the lowest responsible bidder. SKYLINE ROAD/SIBLEY HILLS 'DRIVE STREETS, UTILITIES & APPURTENANT WORK PROJECT NO. 543R CONTRACT NO. 89-05 EAGAN, MINNESOTA CONTRACTORS 1. Brown & Chris„ Inc.. 2. Landwehr Heavy Moving,, Inc.. 3. Ceca Utilities, Inc. 4. S'.M. Hentges & Sons, Inc. LOW BID Feasibility Estimate Engineer,"s Estimate Over (+) Under (-) F.R. Over (+-) Under (-) 'E. E. 31 TOTAL BASE BID $ 426,149.50 433,310.00 444,594.50 456, 555.00 $ 426,,149.50 $ 414,210.3:0 $ 4'21, 000.00 + 2.88% '1-22% Agenda Information Memo ,September 19, 1989 City Council Meeting DELINQUENT WEED CUTTING BILLS A. Delinquent Beed Cutting Bilis, Final Assessment Roll --On August 15, 1989,, a public hearing was scheduled for September 19, 1989, to receive input from affected property owners regarding the assessment of delinquent weed cutting bills. The assessment roll consists of the following parcels: Parcel # Amount 10-75900-080-01 $115.00 10-14387-010-03 79.35 10-72978-130-03 156.40 10-16601-031-01 69.58 -10-56750-040-04 80.50 10-45060-020-00 59.80 TOTAL: $560.63 The assessments are being spread for one (1) year at 9% interest. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for delinquent weed cutting bills and authorize the certification to the County for collection. DELINQUENT UTILITY BILLS B. Delinquent Utility Bilis, Final Assessment Roil --On August 15, 1989, a public hearing was scheduled for September 19, 1989, to receive input from affected property owners regarding the assessment of delinquent sewer and water bills. Thg,assessment roll consists of the parcels listed on page The assessments are being spread for one (1) year at 9% interest. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for delinquent utility bills and authorize the certification to the County for collection. DELINQUENT UTILITY BILLS 10 -16701 -290 41 17.40 10 -76503 -030 -07 258.62 10 -84600 -170 -01 135.03 10 -44900 -105 -01 95.96 10 -84350 .051 -01 31.59 10 -16300 -010 -01 124.56 10 -84602 -290 -02 157.70 10 -18075 -150 -01 68.50 10 -72978 -090 -03 126.05 10 -32880 -021 -00 33.68 10 -52100 -240 -04 31.29 10 -44651 -130 -01 85.32 10 -39801 -040 -05 20.99 10 -44651 -020 -01 30.36 10 -39802 -040 -09 44.52 10 -18075 -390 -01 137.77 10 -75950 -050 -03 11.84 10 -18300 -020 -02 68.15 10 -75865 -400 -02 83.32 10 -67100 -120 -03 70.62 10 -17400 -147 -00 10.59 10 -84475 -040 -01 12.64 10 -17400 -061 -01 33.20 10 -84421 -020 -01 39.51 10 -17402 -012 -03 120.72 --- 10 -17402 -112 -04 134.34 10 -84602 -260 -03 30.00 10 -17402 -102 -04 532.67 10 -65850 -140 -01 38.36 10 -17402 -101 -04 174.48. 10 -65850 -050 -02 38.36 10 -17402 -092 -04 167.74 10 -65850 -040 -02 36.36 10 -17402 -042 -04 263.01 10 -65850 -030 -02 38.36 10 -17402 -031 44 225.32 10 -65850 -020 -02 38.36 10 -17402 -011 -05 216.89 10 -65850 -010 -02 38.36 10 -17402 -042 -05 185.56 10 -16350 -090 -02 150.06 10 -17402 -041 =05 162.,00 10 -53801 -050 -01 455.10 10 -17402 -052 -05 400.79 10 -56210 -010 -00 32.21 10 -17403 -042 -01 93.97 10 -39801 -010 -05 80.34 10 -17403 -.051 -.O1 209.98 10 -75900 -010 -01 58.33 10 -17403 -052 -01 49.06 10 -75900 -100 -01 58.33 10 -17404 -011 -01 137.81 10 -75950 -120 -02 366:18' 10 -17404 -061 -01 136.61 10 -17400 -156 -00 32.67 10 -17404 -062 -01 131.29 10 -17400 -167 -00 34.80 10 -63981 -040 -05 70.00 10 -17400 -170 -00 201.95 10 -56750 -050 -01 83.55 10 -17400 -021 -04 58.07 10 -56750 -040 -04 39.54 10 -17402 -021 -03 55.50 10 -11700 -010 -02 685.68 10 -17402 -131 -04 211.96 10 -77100 -010 -15 450.53 10 -17402 -091 -04 353.29 10 -14350 -180 -01 15.33 10 -17402 -041 -04 319.40 10 -76500 -040 -04 29.86 10 -17402 -032 -04 196.91 10 -14992 -010 -01 47.13 10 -17403 -041 -01 57.12 10 -63982 -020 -06 159.24 10 -17403 -072 -01 138..13 10 -63983 -030 -09 117.66 10 -17404 -032 -01 197.97 10 -63983 -020 -08 73.28 10 -17404 -031 -01 95.05 10 -63984 -040 -11 41.21 10 -17404 -051 -01 155.21 10 -63984 -040 -05 273.66 10 -53550 -010 -03 97.76 10 -16704 -100 -10 263.11 10 -63981 -020 -02 235.74 10 -73000 -060 -04 273.33 10 -76502 -020 -12 83.38 TOTAL 11680.18 4( Agenda Information Memo September 19, 1989 City Council Meeting VACATE UTILITY EASEMENT, SUNSET 10T ADDITION C. vacate Utility Basement, Lot 1, Block 2, Sunset lot Addition- -on August 15th, the City Council received a Petition and scheduled a public hearing to consider the vacation of a portion of a common lot line drainage and utility easement within Lot 1, Block 2, Sunset lot Addition. Although this application was submitted earlier, it was delayed until an application had been processed for the sideyard setback variance allowing the encroachment to exist. With Council approval of this setback variance on February 21, 1989, it is now appropriate to consider the vacation on this utility easement. All notices have been published in the legal newspaper and sent to all potentially affected utility companies informing them of this public hearing. As of this date, the staff has not received any objections to this proposed vacation. Enclosed on page,is a sketch and legal description showing the vacation being considered. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a portion of a side lot drainage and utility easement as described over Lot 1, Block 2, Sunset lot Addition. 0- tAUAW, MIIVWL*U IN OU I LEGAL DESCRIPTION: LOT2,BLOCK 2 , SUNSET FIRST ADDITION ACCORDING TO THE RECORDED PLAT THEREOF DAKOTA COUNTY, MINNESOTA FLAT SWCOMED 7/v/84 Scale: 1"=20' ! O T � 10 LOT I to tot � I (D IQ11 U � DRAINAGE B UTILITY EASEMENT 14( S89°46'05" W n HACKMORE DRIVE N n O 117.27 w 5. 0 m� NORTHWEST CORNEA SOF LOT I, BLOCK 2 '.SUNSET FIRST ADDITION _ N89°4.6'05"E 2.85 P,OE. 514.42'58-E NORTH LINE OF 6126 _� i�� SLOT EBLOC T2 TION.135,13 38:28 iq 11N75117'02'E %541 •42'58"E 8:6.0 � Z2�i !•\ l t(i G 9. I ` &TZA TBE VA GATEp 1 N89.426aa'05"W 1ct ` 10 - Nq�r'(� GARAGE to �M1 " DRIVEWAY EKISTWG a HOUSE N 111j j5 1 \ In • 1 �' � i, � In 'a2. � 10 LOT I to tot � I (D IQ11 U � DRAINAGE B UTILITY EASEMENT 14( S89°46'05" W n HACKMORE DRIVE N n O 117.27 w 5. 0 m� Agenda Information Memo September 19, 1989 City Council Meeting VACATE PIIBLIC RIGHT-OF-WAY (AUGE ROAD -CUL -DE -BAC) D. 'Vacate Public Right -of -Way, Rugs Road, Cul -De -Sac --On April 4th, a public hearing was held to consider the vacation of "bubble" portion of the existing dedicated public right-of-way for A e Road as shown and described by the sketch enclosed on page }. Due to the fact that the final plat for the Prettyman Heights Addition had not yet been approved, this vacation was continued until the Council meeting of final plat approval. On. July 18, 1989, the Council approved the final plat for Prettyman Heights. Unfortunately, this item was inadvertently overlooked for formal consideration at that time. Due to the developer's inability to obtain the necessary easement to construct a cul-de-sac on the adjacent property, this public right-of-way had to be retained to accommodate the internal street improvements necessary for the Prettyman Heights development. subsequently, it is no longer appropriate to consider vacating this excess right-of-way as it' is presently being used for the construction of a public dedicated street. Therefore, staff is recommending denial of this request. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and deny the Vacation of a portion of public right-of-way for the Auge Road cul-de-sac. 4 TRI -LAND CO. SURVEYING SERVICES 1260 YANKEE DOODLE ROAD EAGAN, MINNESOTA 55126 LEGAL DESCRIPTION: EXIBIT OF RIGHT-OF-WAY VACATION FOR: DON PRETTYMAN That part of Auge Road, as platted with TREFFLE ACRES, according to the recorded plat thereof, Dakota County,, Minnesota, lying westerly of the east line of lot 16, said TREFFLE ACRES, extended southerly to meet the south line of said TREFFLE ACRES. 9 _AUGE ROAD ROAD,__ _ i AD.4B'35'25" R.40.00 v G AREA TO BE. L.33.92 C VACATED \ n �enr••a c••c I , F E Lr1E-0LOT N , -"-""�DZ:�I•'''S>+> 1REFREfrLi OF L G=82'4910' R•40.00 L•57,92 L !) T :4 3 P.T.D. 10-77250-140-00 ba a FSFS'y�y to N7 01 i R rE I- I E 61Z �. '(0 ACR I N Scale: 1"%30' Ihereby certify that this Surrey, plan or report was prepared by nM or under my direct supervision and1hal I am a duly Registered Land Surveyor under the Laws of the Stole of Minnesota. Bradley J, wenson, Mn. Rag. No. 159235 Dole' Agenda Information Memo September 19, i9s9 City Council Meeting PROJ. $21, FINAL ASSESSMENT HEARING YORRTON'2ND ADDITION E. Project 521, Final Assessmment Hearing, (Yorkton Industrial Park South 2nd Addition) --On August 15th, the Council received the final assessment roll for the. above -referenced project and scheduled a public hearing to be held on September i9th. Enclosed on page is a summary tabulation of the final assessment rates associated with this project as compared to those estimated in the feasibility report presented at the public hearing on September 19, 1989. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this final assessment hearing. As of this date, the staff has not received any comments or objections to the proposed assessments as presented. ACTION TO HE CONSIDERED ON THIS ITEM: and adopt the final assessment roll Industrial Park South 2nd Addition) and to Dakota County. 4(� To close the public hearing for Project 521 (Yorkton authorize its certification. FINAL ASSESSMENT WARING PROJECT N0: 521 SUBDIVISION/AREA: YORKTON INDUSTRIAL PARK SOUTH 2ND FINAL ASSESSMENT HEARINC: SEPTEMBER 19, 1989 IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R. a Feasibility Report FINAL F. R. HATER RATES RATES Area E] Laterals Service Lat. Benefit/ Trunk STORM . Q Arca ;.083/sf $ .083/sf Lateral Lateral Benefit Storm Trunk $26.12/LF 22.00/if SANITARY Area Laterals Service [31.ac. Benefit/ Trunk STREETS []Cravel Base rlSurfacing Res. Equiv. NUMBER OF PARCELS AFFECTED: 7 NUMBER OF YEARS ASSESSED: 15 RATE OF INTEREST: 9% TOTAL AMOUNT ASSESSED: $38,310.57 (F.R.,$38,011.00) TOTAL AMOUNT CITY FINANCED: ;37,315.96(1) (F.R. —0—) CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 88-22 PUBLIC HEARING DATE: SEPTEMBER 19 1989 FINAL F.R. RATES RATES (1) Of the $37,315.96 financed by the City, $23,378 is attributed to Change Order #1 to Contract 88-22 and additional engineering costs. The City staff is attempting to collect this amount from the MWCC. Agenda information Memo September 19, 1989 City Council Meeting PROD. 528, FINAL ASSESSMENT HEARING (EAGANDALE CTR. IND. PK. 9TH ADDJ F. Project 528, Final Assessment Hearing, Hagandale Center Industrial. Park 9th Addition --On August 15th, the Council received the final assessment roll for the above -referenced project and authorized a public hearing to be held on September 19th for the improvements installed in the above -referenced subdivision located in the southwest quadrant of Lone Oak Road and Lexington Avenue. Enclosed on page 40 is a summary tabulation of the final assessment rates with a comparison to the estimate contained in the feasibility report presented at the public hearing held on March 15, 1988. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this final assessment hearing. As of this date, the staff has not received any comments or objections pertaining to these proposed' assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and adopt the final assessment roll for Project 528 (Eagandale Center Industrial Park 9th Addition - Streets and Utilities). and authorize its certification to Dakota County. FINAL ASSESSMENT NEARING PROJECT NO: 528 SUBDIVISION AREA: EAGANDALE CENTER INDUSTRIAL PARK #9 FINAL ASSESSMENT HEARING: SEPTEMBER 19„ 1989 IMPROVEMENTS INSTALLED AHD/OR ASSESSED:. F.R. = Feasibi'lity Report FINAL F. R. WATER RATES RATES ❑ Area ® Laterals $2980.47/ae $3975/ac ©Service $ 119j z'�nr $4135/lot MLat. Benefit/ Trunk SANITARY []Area II]Laterals r"Service [3Lat. Benefit/ Trunk FINAL F. R. RATES RATES $1766-.71/ar $2914/ar STORM. STREETS Arca C]Cravel Base ®'Lateral $4545.81/ae 55892/,, ® Surfacing $6489.22/ae $8563/ac & Trail ORes. Equiv. ' NUMBER OF PARCELS AFFECTED: 6 NUMBER OF YEARS ASSESSED: 10 BATE OF INTEREST. 9Y TOTAL AMOWHT ASSESSED: $4.71,258.06 (F.R. ;793;554) TOTAL AMOUNT CITY FINANCED: CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 88-10 PUBLIC NEARING DATE: MARCH 15, 1988 Agenda Information Memo September 19, 1989 Meeting VACATE DRAINAGE AND UTILITY EASEMENTS (PONDVIEW ADDITION) G. vacate Drainage and Utility Easements (Pondview Addition) --On September 5th, a public hearing was held to discuss the vacation of a 30' drainage and utility easement dedicated with the Pondview Addition plat as shown on page .5 / At that time, staff had received objections from several utility companies indicating their objections to this vacation due to the presence of their related facilities within this easement. Subsequently, the. Council continued this public hearing until September 19th to allow the developer an opportunity to resolve the objections and concerns of each utility company with the understanding that, if those concerns could not be resolved by the September 19th meeting, the request for vacation would be denied. As of this date, the staff has not received any written concurrence from the utility companies indicating their concerns had been resolved. An update of the utility companies concerns will be discussed during the public hearing on September 19th. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny the vacation of a drainage and utility easement as described within the Pondview Addition. I kA 4 O 1 �-�Cit�i,VARr PCAs, , of aiCKWOOD CROSS/NC ' p1u�T K1te� (CLAD PQRr/ON`.1D OFAMMirICATED�t� ; _ . • •. . i YENr ro SE wArEO for r rdrllpWr dw? Pmr/av ro K ArMccury .1 It r.. M 71r 1r t>m•--> ir y.• I utility wd trplly/r lopawt io pr vested 1111 tApt pill of the wldtlrif 104 fea drolpgo Md pully wwwnt Iflop r101" the ewth 10.9 /wt of lot 1. plea 1,. food'flw According to the plot tptrwf as tppord Is as Nrlod of the pptpu county roaocdrr. Agenda information Memo September 19-, 1989 City Council Meeting H. Project'581, Hills of Stonebridge 2nd Addition - storm Serer A Watermiin)--On August 15th, the Council received the feasibility report for the above -referenced project and scheduled a public bearing opbe held on September 19th. Enclosed on pages 5 ou thrgh 0 is a copy of the feasibility report for the Council's information and reference during the presentation and discussion of this proposed project. All notices have been published in the legal newspaper and sent to all potentially affected property owners informing them of this public hearing. ACTION TO HE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 581 (Hills of Stonebridge 2nd Addition - Storm Sewer and Watermain). ,Sa- Report for HILLS OF STONEBRIDGE PLAT 2 Trunk Storm Sewer & Trunk Water Main Project No. 581 Eagan, Minnesota August 1989 File No. 49497 �JBonestrao Rosene 11C:111 Anderllk & V1Associates ffrgW n { ArcMtatt It. Pa L Nln aata 53 J_ i son estroo Rosene IAnderiik & dl. Associates Engineers & Architects. August 9, 1989 Honorable Mayor and Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Opo G,Bwsescmn P.E. _.9wert W Rb . P.E. Joseph C AnaeNk P.E. WaNatl A le"M% P.E. 'Rithartl E Turner PE. Jame C Oscan. Pi: Glenn R Cook P.E. Tlonsas a !byes PE. Robe, G. Schunkht. PE. Maven L. Sawn. PE. Re: Hills of Stonebridge Plat 2 Trunk Water Main & Storm Sever Project No. 581 Our File No. 49497 Dear Mayor and Council: Ken A Cocoon. RE. Rictunl w immr. P.E. DtmW C BurtlamL PE.. Jeny A,Rloudon. PE. Mart A.Hanon,. PE. Ted K. Feld. V.E. Me weI T. RaudNm.. PE. Robe R. PhRenle. PE. D" O LOA=. PE. Thwsus W. Pnehhn. PE Mkhael C.' Lynch, PE.. lames R. Malan. PE. KennethP.. Maseson. PE. Kegs A. Bach tW n.. RE. Mask R. Roft RE. RbElrt G Omek, AJA. TM s E. Angus P.E. HOWWdA. Salad. PE. owwS J. Edge t . P.E. Mask A. Yip. P.E. Ph,hp Jf Caswell, P.E. Mart O. Wallis P.E. Thomas R. Archon. AJ A. Cay F R)Un . R.E. Chunks A Emgon Led M PaW ay I/aNn M, Orion Sumn M. Fbed n. CPA. Transmitted herewith is our report for Hills of Stonebridge Plat 2 Trunk Water Main and Storm Sever. Also included is a preliminary cost estimate and assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss this report. Yours very truly, BONE ROO, ROS ANDERLIK 6 ASSOCIATES, INC. Mark A. Hanson MAHili Approved by Date RPT49497 I hereby certify that this report was, prepared by me or under my direct supervision and that I am a duly Regi ste ed Professional Engineer under the laws of ZWStaye gf/Minnesota. 2335 West Highway 36 R St. Paul, Mark A. Hanson I, 1989 Reg. No. 14260 55113 9 612-636-4600 SCOPE: This project provides for the construction of trunk water main and storm sewer to serve Hills of. Stonebridge Plat 2. Hills of Stonebridge Plat 2 is located northwesterly of Co. Rd., No. 30 and Dodd Road. The proposed residential subdivision includes 51 single family lots. FEASIBILITY AND RECOMMENDATIONS: The project is feasible from an engineering standpoint and is in accordance with the objectives established in the Com- prehensive Water and Storm Sever Flans. The project can best be carried out as one contract. DISCUSSION:' Water Main - Water main proposed herein provides for constructing a 12" water main along the westerly side of Dodd Road abutting Hills of Stonebridge Plat 2. The 12" water main will be constructed between the existing roadway and right-of-way line. The 12" main will connect to the existing 12" main at Bradford Place and terminate at the south line of Hills of Stonebridge Plat 2. It' -s not proposed to extend the 12'" main to Co. Rd. No. 30 at this time because it's anticipated with the future upgrading of Co. Rd. No. 30 the grade change at Co. Rd. No. 30 and Dodd Road may be significant. In addition, a Pressure Reducing Station is required at Co. Rd. 30 which may have to be reconstructed in the future. Also included is the proper number of valves and hydrants.. This section of trunk main is located in the intermediate pressure zone. The difference in elevation through the trunk main construction is 701. Therefore, static pressures in this area will range between 85 psi and 58 psi with residual pressures approximately 18 psi less than the static pressures. RPT49497 Page 1 Water Service - It is proposed to provide 4 water services to existing parcels along Dodd Road. Three parcels are located on the east side of Dodd while one is located on the vest side. It is assumed Dodd Road will be open cut to, construct the .water services to the east side. The water services to the two northerly parcels are proposed to be ldiameter while the two water services serving the southerly parcels are proposed to be 3' diameter. The two southerly water services will serve homes which are expected to have residual pressures of 45 psi or less and are located 200 plus feet from the trunk main. 'Therefore, it is felt a larger diameter water service is required to serve these parcels. Storm Sever - Storm sever proposed herein provides for constructing a storm sewer outlet from Pond JP -53 to the existing storm sever in Northviev Park Road. The storm sever alignment is shown on the attached drawing and is located in Hills of Stonebridge Plat 2. Pond JP -53 is included entirely within Hills of Stonebridge Plat 2 while Pond JP -27 is located immediately South outside the boundaries of the proposed development. The storage requirements for Pond JP -53 are contingent on the outflow from Pond JP -27. Therefore, the storage and outflow requirements for Pond JP -27 are required at this time. The storage requirement for Pond JP -27 is based on a HWL of 902 which minimizes the, grading and land acquisition for Pond "JP -27. Pond' easements,associated with Pond JP -27 are required for development of future additions in Hills of Stonebridge. Design considerations for Pond JP -27 and JP' -53 in accordance with the recent update of the Comprehensive Storm Sever Plan are listed below: Drainage outflow Area NVL HVL Storage Pond JP -27 102 ac. 896 902.5 23.4 ac.ft. 6,5 cfe Pond JP -53 47 ac. 866 875 28.7 ac.ft. 3.0 cfs Page 2 RPT49497 S� •. Relative to water quality, it's presently proposed based on existing con- tours to provide 3.9 acre feet of vet storage below the NWL in Pond JP -53,. The NWL for Pond JP -27 does not allow vet storage below the proposed NWL. EASEMENTS: Utility and pond easement for storm sever and Pond JP -53 located in Hills of Stonebridge Plat 2 will be dedicated as part of the plat. How- ever, Pond JP -27 which is located south of the plat does overflow naturally into Pond JP -53. Therefore, future grading will require a storm sever outlet from Pond JP -27 to JP -53 and a pond easement for Pond JP -27. Zf it's assumed the land area below elevation 896 is a protected wetland in accordance with the Army Corps of Engineers and only the land area between 896 and 902.5.is required for pond easement, then the required pond easement is approximately 3.1 acres for Pond JP -27. The City will need to evaluate the timing for requiring the pond easement,for Pond JP -27. COST ESTIMATES: Detailed cost estimates are presented in Appendix A located at the back of this report and summarized below: Water Main $ 78,350 Water Service 10,310 Storm Sever 26,950 $115,610 The total estimated project cost as outlined herein including contingen- cies and all related overhead' is $115,610. Overhead costs are estimated at 302 and include legal, engineering, administration, and bond interest. RPT49497 Page 3 S7 AREA TO BE INCLUDED: ASSESSMENT AREA SW 1/4 SECTION 24 Parcel 010-52 Parcel 010-53 Parcel 010-55 Parcel 011-56 Parcel 011-58 Parcel 011-59 Parcel 012-58 Parcel 012.59 Parcel 020-58 HILLS OF STONEBRIDGE Lot 1, Block 11 Outlot C Outlot D ASSESSMENTS: Assessments are proposed to be levied against the benefited property as shown on the attached drawings. A preliminary assessment roll is included at the back of this report in-Appendix•B. These assessments will be spread over 10 years at an interest rate based on the bond sale financing this project. WATER MAIN: Water main proposed herein is trunk. Therefore, it is proposed to assess the benefiting property their trunk area and lateral benefit from trunk assessment in accordance with City Policy. Attached to this report is a drawing showing the proposed trunk area assessment and front foot assessment for lateral benefit from trunk. Listed.below are the trunk assessment rates: Trunk Area $1,,380/Acre RPT49497 Lateral Benefit from Trunk single Family Page 4 $13.76/F.F-. WATER SERVICE: Water service is proposed to be assessed to the benefited property they serve based on the length and size of service required. It is assumed -the street repair in Dodd Road due to service crossings will not be assessed. In addition, the 3• service connection to the 12• trunk main is also not proposed to be assessed. STORM .SEWER: Storm sever proposed herein is trunk. Therefore, it is proposed to assess the unplatted parcels south of Sills of Stonebridge 2nd Addition which are tributary to Pond 7P-27 their trunk area storm sever assessment as shown on the attached drawing. The trunk area storm sever rate is $0.056/ sq.ft. which is the residential/agricultural rate. In the future, if these parcels are developed to a higher use their trunk area storm sever assessment will be upgraded at that time. REVENUE: Revenue sources to cover the cost of this project are listed below: Water Proiect Cost Trunk $78,350 Trunk Area Assessment Lateral Benefit from Trunk TOTAL $78,,350 Water Service Lateral Lateral Assessment TOTAL RPT49497 Project Cost $10,310 $10,310 Page 5 Revenue $18,906 36,959 $55,,865 Revenue 6,080 $ 6,080 Balance -$22,485 Balance -$ 4,230 Storm Sever Prosect Cost Revenue Balance Tek $26,.950 Trunk Assessment $41,277 TOTAL $26„950 $41,277 +$14,327 The anticipated deficit for this project 11 $26,715 which will be the responsibility of the Trunk hater Fund. 0 PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Complete Construction Assessment Hearing First.Payment Due with Real Estate Taxes RPT49497 Page 6 August 15, 1989 September 19, 1989 September 19, 1989 October 3, 1989 Fall 1989 Spring, 1990 May, 1991 APPENDIX A PRELIMINARY COST ESTIMATE HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN AND STORM SEWER PROJECT NO. 581 A.) WATER MAIN Item 12'" DIP water main 6' DIP water main Hydrant 12" Gate valve b box 6"Gate valve b box Connect to existing 12" DIP Fittings Class 2 Aggregate for shouldering Improved pipe foundation Mechanical trench compaction Seed w/mulch 6 fertilizer Unit L. F. L.F. Ea. Ea. Ea. Ea. Lbs. Ton L. F. L. F. Aa. Total +5Z Contingencies Quantity 1,480 80 2 2 4 1 5,400 350 200 1,560 1.7 Unit Price $ 24.00 14.00 1,000.00 900.00 400.00 800.00 1.50 8.00 2.00 1.00 1,000.00 +30Z Legal, Engrng., Admin. 5 Bond Interest TOTAL WATER MAIN ......................... Page 7 RPT49497 3 Total Cost $35,520 1,120 2,000 1,800 1,600 800 8,100 2„800 400 1,560 1,700 $57,400 2,870 $60,270 18,080 $78,350 B.,) WATER SERVICE Item 3" DIP water service 1" Copper water service 3" Gate valve 6 box 1" Curb stop E box 12" x 30 Tee 1" corporation stop Mechanical trench compaction Street repair C.) STORM SEWER Total +5Z Contingencies +302 Legal, Engrng., Admin. & Bond Interest TOTAL WATER SERVICE ........ Item 12" RCP Storm Sewer Manhole w/casting 12" RCP Apron w/trash guard Rip rap Clear and grub trees Connect to existing MB Improved pipe foundation Mechanical trench compaction Seed w/mulch S fertilizer Unit L.F. Ea. Ea. C.Y. L. S. Ea. L.F.. L.F. Ac. Total +5Z Contingencies .Quantity 470 2 2 10 1 1 100 470 0.5' Unit Price 26.00 1,200.00 700."00 100.00 800.00 500.00 2.00 1.00 1,500.00 +302 Legal, Engrng.,, Admin. 6 Bond Interest TOTAL TRUNK STORM SEWER................. ... Page 8 RPT49497 �� Total Cost $ 1,680 1,920 250 160 700 80 360 2.400 $ 2,550 380 $ 7,930 2.380 $10,310 Total Cost $12,220 2,400 1,400 1,000 Boo 500 200 470 750 $19,740 990 $20,730 6.220 $26,950 Unit Unit Quantity Price L.F. 120 $ 14.00 L.F. 240 8.00 Ea. 1 250.00 Ea. 2 80.00 Ea. 1 700.00 Ea. 2 40.00 L.F. 360 1.00 S.Y. 120 20.00 Total +5Z Contingencies +302 Legal, Engrng., Admin. & Bond Interest TOTAL WATER SERVICE ........ Item 12" RCP Storm Sewer Manhole w/casting 12" RCP Apron w/trash guard Rip rap Clear and grub trees Connect to existing MB Improved pipe foundation Mechanical trench compaction Seed w/mulch S fertilizer Unit L.F. Ea. Ea. C.Y. L. S. Ea. L.F.. L.F. Ac. Total +5Z Contingencies .Quantity 470 2 2 10 1 1 100 470 0.5' Unit Price 26.00 1,200.00 700."00 100.00 800.00 500.00 2.00 1.00 1,500.00 +302 Legal, Engrng.,, Admin. 6 Bond Interest TOTAL TRUNK STORM SEWER................. ... Page 8 RPT49497 �� Total Cost $ 1,680 1,920 250 160 700 80 360 2.400 $ 2,550 380 $ 7,930 2.380 $10,310 Total Cost $12,220 2,400 1,400 1,000 Boo 500 200 470 750 $19,740 990 $20,730 6.220 $26,950 APPENDIX B PRELIMINARY ASSESSMENT ROLL HILLS OF STONEBRIDGE PLAT 2 WATER MAIN AND TRUNK STORM SEWER PROJECT NO. 581 A. WATER Lateral Benefit From Trunk Parcel Front Assessable Description SW 1/4, Footage Footage Rate/F.F. SW 1/4, SECTION 24 010-52 1.9 Parcel Parcel 010-52 280 280 $13.76 Parcel 010-53 750 550(1) 13.76 Parcel 011-59 313.6 313 13.76 Parcel 012-59 345 345 13..76 HILLS OF STONEBRIDGE Lot 1, Block 11 276 276 $13.76 Outlot C 35 35 13.76 Outlot D 887 887 13,.76 TRUNK AREA Parcel Area Description Acres SW 1/4, SECTION '24 Parcel 010-52 1.9 Parcel 010-53 3.2 Parcel 011-59 3.8 Parcel 012-59 4.8 Credit Assessable Area 1.9 3.2 3.8 4.8 (1) Includes credit for minimum lot depth (1001). Page 9 RPT49497 (� 3 Rate/Acre $1,380 1,380 1,380 1,380 Total Assessment $ 3,852 7,568 4,307 4,747 $ 3,798 482 12,205 $36,959 Total Assessment _y $ 2,622 4,416 5,244 6,624 $18,906 B. WATER SERVICE Parcel Description SW 1/4, SECTION 24 Parcel 010-53 Parcel 011-59 Parcel 012-59 C. STORM SEWER TRUNK AREA Total Assessment $ 1„640 2,800 1.640 $ 6,080 Parcel Total Assessable' Total Description Area Credit Area Rate Assessment SW 1/4, SECTION 24 Parcel 010-55 205,491 Large Lot(l) 82,500 $0.056/s..f. $ 4,620 Parcel 011-56 410,520 Street.(201)' 328,400 0.056/s.,f. 18,390 Parcel 012-58 205,491 Pond (1.7 ac.) 49,500 0.056/s.f. 2,772 Large Lot Parcel 011-58 372,000 Pond (O.b ac..) 276,690. 0.056/s.f... 15,495 Street (201) Parcel 020-58 43,900 Large Lot 16,846 0.056/s.f. 943 TOTAL....................,............ $42'.220 (1)`Large lot credit results in assessing only the let 16,500 sq.ft. of each acre provided the parcel is 5 acres or less (Assessment Policy 82-4). RET49497 Page 10 SUMMARY PRELIMINARY ASSESSMENT ROLL HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN AND STORM SEWER PROJECT NO. 581 Parcel 020-58 HILLS OF STONEBRIDGE Lot 1, Block 11 $ 3,798 --- Outlot C 482 --- Outlot D 12.,205 $36,959 $18,906 Page 11 RPT49497 6s Water Storm. Sever Total Service Trunk Assessment $ 6,474 $1,640 13,624 Vater Main Parcel --- 18,390 Lateral Benefit Trunk Description 2,800 --- from Tiunk Area SW 1/4, SECTION 24 --- 943 943 Parcel 010-52 $ 3,852 $ 2,622 Parcel 010-53 7,568 4,416 Parcel 010-55 --- --- Parcel 011-56 --- --- Parcel 011-58 --- --- Parcel 011-59 4,307 5,244 Parcel 012-58 --- --- Parcel 012-59 4,747 6,624 Parcel 020-58 HILLS OF STONEBRIDGE Lot 1, Block 11 $ 3,798 --- Outlot C 482 --- Outlot D 12.,205 $36,959 $18,906 Page 11 RPT49497 6s Water Storm. Sever Total Service Trunk Assessment $ 6,474 $1,640 13,624 --- $ 4„620 4,620 --- 18,390 18,390 --- 15,495 15,495 2,800 --- 12,353 --- 2,772 2,772 1,640 --- 13,011 --- 943 943 $ 3,798 --- 482 12.205 $6,080 $42,220 $104,165 HILLS OF STONEBRIDGE PLAT 2 j TRUNK STORM SEWER PROJECT No. 581 EAGAN, MINNESOTA Idw6/roo ftnww AftdWi* L w..ocMl« Date: AUS Comm. 49497 east.«+ • .�..w 113 Fig. NO. 1 HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN PROJECT No. 581 EAGA;N. MINNESOTA Peneefroe Ibeene Nraerue Ammelales z LU DIP m rn LU CO) m a LU m a Y z V¢ f Date: AUGUST 1989 G FI • No. A Comm. 49497 9 0 HILLS OF STONEBRIDGE PLAT 2 TRUNK WATER MAIN PROJECT No. 581 EAGAN, MINNESOTA e tm 4m lhanoslroo no..n. Ar~llk A Aaroclat4r Date: AUGUST 1989 COMM. 49497 I: C u C r z r i O cc LL r LL LU 2 LU m J a w a J k h.A er....... � Fig. No. 3 Agenda Information Memo September 19, 1989 City Council Meeting FINAL PLAT SENECA A. Final Plat, Seneca --At the August 30, 1989 Special City Council meeting, final plat consideration for the Seneca Wastewater Treatment project was continued to the September 19 meeting. The specific action on the matter is as follows, "In a motion by City Councilmember Egan, seconded by City Councilmember Wachter, the final plat for the Seneca Wastewater Treatment project was continued to the September 19 City Council meeting and placed on the agenda as Old Business, to allow the City staff to pursue input by an independent engineer for the evaluation of odor attenuation measures planned for the Seneca Wastewater Treatment Plant Expansion and review measures to resolve problems regarding the dewatering. Further, if the MWCC would commence construction prior to final plat approval, the City would not take action to issue a cease desist order until after the September 19 meeting. Those voting in favor were City Councilmembers Egan, Gustafson and Wachter. Those voting in opposition were Mayor Ellison and City Councilmember McCrea." A meeting was held on Wednesday, September 13 with Mr. John Wood, representing the firm of Metcalf & Eddy, who specialize in operation and maintenance of wastewater treatment facilities, to discuss assistance his firm could provide the City of Eagan and an evaluation of 1) the DNR permit that allows for dewatering, 2) an evaluation of the odor attenuation equipment as proposed by the MWCC, and 3) other related issues, including the lift station and metering station. Mr. Wood has the expertise and is willing to represent the City by providing the necessary analysis on all of these issues. Mr. wood is planning to perform a site evaluation by September 15 and a letter will be forthcoming as a part of the Administrative Agenda packet on Monday, September 18. Also -present at the meeting on September 13 was Becky Comstock, environmental attorney who represented the City on preparation of the development agreement for the Seneca platting. It is her opinion and the opinion of the City's legal counsel and Community Development Department that the final plat and development agreement are in order for City Council review and consideration. For an update on the status of the lawsuit brought by the MWCC, refer to the attached memo on page 2 prepared by the City Attorney. Please refer to the attached correspondence from the MWCC and Becky Comstock relating to the osed final plat, referenced as pages through LC\ Agenda Information Memo September 19, 1989 City Council Meeting The City staff recommend that the above issues defined for review by an independent engineering consultant be ongoing with the Seneca project and if certain compliances are not satisfied during construction by the MWCC, the City would have the right to hold up the final occupancy permit on the project. Mr. Wood has the expertise to analyze the dewatering, specifications for odor attenuation equipment and provide an analysis to the City, its residents and the MWCC. The construction of a wastewater treatment plant will span several months and a periodic review by Mr. Wood to assure compliance with the intent of the development agreement appears to be appropriate for the project. To insure conformance the City has the right to hold up the occupancy permit if the City's consultant identifies a lack of compliance. The City Administrator has contacted Metropolitan Waste Control Commission's Chief Administrator Gordon Voss and requested financial participation for any costs incurred in retaining the services of Metcalf & Eddy and Becky Comstock. There is some doubt on the part of Mr. Voss as to whether the MWCC will provide any financial assistance for costs incurred for an independent analysis by the City. He did, however, indicate a willingness to participate in any third party mediation if the City should agree to utilize the services of the mediation center. It appears that retaining the services of Metcalf & Eddy and Becky Comstock will be the most results - oriented and the City should request of the MWCC financial participation either through the reinstatement of an escrow agreement or a cost participation in the same manner as any other developer if a special study, such as a transportation study, were requested by the City Council. ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve or deny the final plat and development agreement for the Seneca Plant Expansion, 2) to approve or deny the services of Metcalf & Eddy and Becky Comstock to monitor the equipment specified for odor attenuation, dewatering and a review of the meter and lift station that have been identified as concerns by both the neighbors and the City of Eagan, and further that the City request a financial escrow or written agreement that the MWCC will participate in the cost of this analysis. rJ ) M E M O R A N D U M TO: Tom Hedges FROM: Jim Sheldon DATE: September 14, 1989 RE: Seneca Procedure Tom: I'm just confirming my earlier conversations with you and Dale Runkle regarding the status of the lawsuit brought by the Metropolitan Waste Control Commission. That lawsuit, as you'll recall, attempts to include Eagan in the current legal proceedings in the United States District Court. On September 1, Judge Rosenbaum heard the MWCC's action attempting to third -party in the City of Eagan and their request for a temporary injunction and temporary restraining order. The matter was continued on the Court's calendar and reset for Friday, September 22, 1989 at 9:00 a.m. The MWCC has agreed to dismiss the action in the event that the final plat is approved at the September 19, 1989 meeting. The Court has agreed to hear the proceeding on September 22 in the event that the City has not approved the final plat prior to that time. We have agreed to recommend to the City Council that no cease and desist order issue between the 19th and 22nd. At the hearing on the 22nd, the City will contest a number of issues, including jurisdiction and authority of the parties to be at the proceeding. However, in the event that the Court gets to the merits of the issue, the City is required to establish by preponderance of the evidence that a denial of the final plat is based on legally justifiable reasons and that Seneca has breached its Development Contract (dated March 2, 1989) with the City of Eagan. In the event that there is a denial, I would appreciate it if you, Dale Runkle and members of the City Council were available for the hearing that morning. JFS/djk 1 Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 222-8423 September 7, 1989 Honorable victor Ellison Mayor of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Mr. Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: MWCC - Eagan Development Agreement Dear Mayor Ellison: Pursuant to Article VI, Section 6.3 of the Development Agreement dated March 2, 1989 between the Metropolitan Waste Control Commission and the City of Eagan, this letter serves as written notice to the City of Eagan that it is in default of the Development Agreement, Article III, Sections 3.1 and 3.2. This letter further serves as a demand that the City of Eagan certify final plat approval pursuant to Minn. Stat. §462.358, Subd. 3(b). The Commission is now and has always been in full compliance with the Development Agreement. Further the Commission has reported its compliance to the City on a regular basis as indicated by the following: 1. Letters and accompanying documentation dated January 31, 1989, April 28, 1989, and July 24, 1989 to Thomas Hedges, City Administrator; and 2. Acknowledgment of Receipt dated July 10, 1989 from E. J. VanOverbeke, Finance Director, of payment for City's legal and engineering expenses in drafting of Development Agreement; and 3. Submission of signed Scenic Easement to City Attorney on April 28, 1989 and accompanying receipt from City Attorney. The City of Eagan is obligated under Section 3.1 of the Development Agreement to grant final plat approval if the condition listed in subparagraphs (a), (b), (c), (d), (e), (f) have been met as of the Honorable Victor Ellison Mr. Thomas Hedges September 7, 1989 Page 2 date of application for approval of the final plat which was April 21, 1989. Further, the City is obligated under Section 3.2 of the Development Agreement to issue the building permit if the conditions listed in subparagraphs (a), (b), (c), (d), (e) have been met. The Commission is in full compliance with the conditions listed in both Sections 3.1 and 3.2 of the Development Agreement as indicated by the letters cited above. Accordingly the Commission hereby demands that the City of Eagan approve the final plat for the Seneca Plant expansion and issue the building permit(s) applied for by the Commission's contractor for the expansion project. Until the Commission receives adequate assurance that the City of Eagan will cure its default, the Commission will take whatever action at law or in equity may appear necessary or desirable to enforce the performance of the City's obligations under the Agreement including but not limited to, suspension of the Commission's performance under the Development Agreement. In addition, the Commission considers the City's refusal to approve the final plat at its August 15 and 31, 1989 meetings to be a force majeure under Section 6.2 of the Development Agreement entitling the Commission to an excused delay, if any, for performance of the Development Agreement. The potential for delay will persist until such time as the City of Eagan approves the final plat and issues the building permit for the Seneca Plant expansion. The Commission took the following written steps to prevent and minimize the delay: 1. Letter dated July 27, 1989 to Dale Runkle, Director of Community Development, requesting that final plat approval for the Seneca plant be put on the August 15, 1989 City Council Agenda. 2. Letter to Dale Runkle and Ed Kirscht dated August 9, 1989 that the Commission Operations and Budget Committee moved approval of the Development Contract and Payment of Assessments, that routine approval of the Development Contract was expected on August 15, 1989 at about 3:00 P.M., and that the City would be informed of the Commission's approval in late afternoon of August 15. 3. Hand delivery of the signed Development Contract to the City of Eagan at approximately 4:00 P.M. on August 15, 1989. 4. Letter to Mayor Ellison August 24, 1989. -13 Honorable Victor Ellison Mr. Thomas Hedges September 7, 1989 Page 3 Please provide the Commission with assurances that final plat approval and building permit issuance will be forthcoming from the City of Eagan immediately. Sincerely, Gordon 0. Voss Chief Ad'ministr-ator GOV:JKM:am �4 770 PAY ATONDO NN, TOY, RNV TOY IMM (AW)M -eAOo IOOD O m"MICR AL7NV0. TA007)OTON, D. C. 00000 (000J 071.0100 0 OSACiC WKN 0T052T LONDON scow OAT, SEGURA a•o6o•oow 40, MVI TIMC0NT r00o0 PA110. RaL11CII 01.40-06.70.40 RAN fAOT PTRANCa OMAN folio sono ss0.7.6016770 Mr. Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 DORSEY & WHITNEY A PLRR/men1 jMwOdR h...'asm 'IiAPARN 8000 FIRST RANK PLACE EAST MINNEAPOLIS, XT"ZSOTA 55460 (614) 340-2600 TfsfR W0605 TAR (016)040-6000 mK A. COII!' = (610 34O1 r September 15, 1989 040 N1pR1 VAT301 L YRs OVILa1110 IOCfOY s. fI0R000TA 07000 (401)ssa•m04 010 7300T OATI0 Ws OVILaIOo .ATOATA.11nmoufA sAGN (401415.0610 1000 P1YT nmIl"TATa CORTas 116.Uwas. f6RLNA 00100 (We)ODO. o900 001 OLvlW071 001LVuo 022AT NALLI. f0NL0A 09401 (400)1e1.oYJ0 IM WT ram OTOsaT fMG=,110MUNA 66401 (40e1701.0000 Re: Seneca Wastewater Treatment Plant/ Development Agreement Dear Tom: You have asked our office for an opinion with respect to the terms and conditions of the Development Agreement dated March 2, 1989, between the City and the Metropolitan Waste Control Commission (MWCC) related to expansion of the Seneca Wastewater Treatment Plant. It is my understanding that the MWCC has requested final plat approval for the Seneca Plant expansion. You have asked for an opinion with respect to the provisions of the Development Agreement regarding final plat approval. Section 3.1 of the Agreement provides that the City of Eagan will grant final plat approval for the Seneca Wastewater Treatment Plant expansion and upgrade when the MWCC has satisfied its six conditions set forth in the Agreement. Those six conditions include the following: Development of a schedule of compliance for construction of the Seneca expansion and implementation of the terms and conditions of the Development Agreement. 7,,:r DOIRSEY & WHITNEY Mr, Thomas Hedges September 15, 1989 Page12 2. Development and implementation of a plan to eliminate the public address system at the Seneca plant, except as otherwise prohibited by law. 3, Development, documentation and implementation of an odor control' program for the Seneca plant, including a procedure to respond to odor complaints, an odor advisory committee and standard operating procedures for the treatment plant facilities. 4i Completion of the Residual Solids Management Phase II report and development of costs and recommendations for the best available and most cost effective technology for sludge incineration odor control. S. Development and implementation of a program 'for cost effective chemical treatment of the combined wastewater flow, sludge streams and process side streams at -the plant. & Conveyance a scenic easement to the City over Outlot A. From my review of documentation provided to our office by the MWCC and information received from the,City staff,U is my understanding that the MWCC has completed the above referenced•six conditions. 'If these six conditions have been met by the-MWCC, under Section 3,1 of the Agreement, the City is to grant final plat approval to the MWCC for the, Seneca Wastewater Treatment Plant expansion. While the six conditions referenced above must be met before final plat approval, there are various other conditions in the Agreement that must be met before the MWCC is entitled to receive permits from the City, including grading, foundation, building and occupancy permits. These additional conditions include: restrictions on disposal of excavated soils in the project area; collection and treatment of odors in the headworks building, aerated grit tanks, flume channels and primary clarifiers; construction and operation of necessary additional odor control equipment for the Nichols Road pump and meter station; installation, operation andmaintenance of all odor control equipment and measures to the maximum extent feasible during project construction; and revision of the MWCC's odor control program no later than July 1993 to assure proper operation and maintenance of all' odor control equipment. Section 3.3 of the Agreement places certain requirements on the MWCC with respect to sludge management; including collecting and treating odors from, the 7V DonsEY & WHITICEY Mr. Thomas Hedges September .15, 1989 Page 3 solids processing building no later than July 1993, implementation of odof control for either sludge incineration or alternative treatment and disposal methods selected by the MWCC'by 1991 and 1993, respectively. After project completion,' the MWCC is also required to monitor odor. The Development Agreement: specifically provides in.Sect on 3.2 that it final occupancy permit for the project may not be issued until all the terms and conditions of the Agreement, as of the date of permit application, have been satisfied. If you have any questions regarding this letter, please feel free to contact our office. BAC/hgd. 'e 28 Very truly yours,. Becky A. 6oinstock Agenda Information Memo September 19, 1989,City Council Meeting H. Amendment, City Code, Chapter 33, Adoption of the Park and Trail Dedication Policy --At the August 1 City Council meeting consideration was given to the park and trail dedication policy, an amendment to City Code", Chapter 13. It was the determination of the City Council that this item be reviewed by the Developers Task Force and, therefore, the matter was .continued until the September 19 meeting.. The Director of Community Development has sent a copy of the policy to members of the Developers Task Force, however, a meeting has not been scheduled for a review of the policy. Therefore, action to continue consideration of the policy to the October 17 City Council meeting is in order for consideration. ACTION TO BE CONSIDERED ON TRIS ITEM: To approve or deny a continuation of an amendment to the City Code, Chapter 13, Park and Trail Dedication Policy to the October 17 City Council meeting.. DAKOTA COUNTY STATE BANKIREOIIEST TO WAIVE ASSESSMENTS C. Dakota County State Bank, Request to Waive Assessments on Property Located at Deerwood Drive and Blackhawk Drive Intersection --A request by Dakota County State Bank that the City of Eagan waive assessments on a parcel the. bank owns at the: intersection of Deerwood Drive and Blackhawk Drive was continued to the September 19 meeting, allowing the staff to review legal questions that pertain to the overall special assessment policy for the collection of future assessments and assessments that were deferred for future collection in the early 19701s. The City Attorney's office 'has performed legal research and the staff is considering a policy that suggests an ordinance allowing connection fees as opposed to the collection .of a special assessment for public improvements that were made in past years but never levied as a special assessment for collection. Staff is pursuing the legal foundation and administration of thiw policy and is planning to recommend an ordinance for consideration at the October 17 meeting for consideration by the City Council. The City staff believes that an ordinance establishing previous pubc improvement costs as a. connection charge is a legally acceptable alternative to pending special assessments for previous public improvements. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the Dakota County State Bank request to waive assessments until the October 17 City Council meeting, allowing the City staff to present an ordinance relating to connection charges and further consider the specific request of Dakota County State Bank to waive assessments on their property on Deerwood Drive and Blackhawk Drive intersection. I G Agenda Information Memo September 19, 1989 City Council Meeting w8U$pEd$': CONSIDERATION OF ECONOMIC DEVELOPMENT WORK PLAN A. Consideration of Economic Development Work Plan --As part of its work, the Economic Development Commission annually reviews an Economic Development Work Plan on behalf of the City. In anticipa- tion of the beginning of 1990 the Commission has prepared a five- year development strategic plan and a series of implementation work plans associated with each of the majo goals. The items are enclosed for Council review on pages 4 through= You will note that the work plan incorporates bertain goals and objectives identified during the Council/Staff strategic planning process and the developer/staff team building session. In addition, the Commission has added certain goals and objectives of its own to this plan. The purpose of the plan is to give abroad general framework for economic development efforts for the City. It incorporates both projects which are in progress and those the Commission feels should be reviewed for possible development of City policies. In general, the Commission attempted to remain conservative but supportive of business retention, formation and expansion while also focussing on bigger picture issues related to Eagan's economic environment as an attractive place to live and work. In addition to serving as a road map for the •City's economic development effort, this program helps meet certain recertification requirements for the Star City programa ACTION TO BE CONSIDERED ON THIS ITEM: To adopt the City's five- year economic development strategic plan and associated work plans as presented or modified. CITY OF EAGAN 1990-94 WORK PLAN ECONOMIC DEVELOPMENT STRATEGIC PIAN I. Improve infrastructure quality and capacity for optimum community development A. Develop and maintain five-year C.I.P. B. Improve transportation system including enhanced interstate access and trunk highway and county road improvements at critical traffic areas. C. Identify and monitor impacts of major developments in the surrounding area (Mall of America, airport, etc.) 2. Stabilize property taxes and identify additional revenue sources. 3. Encourage diversified property tax and employment base. (Contacts Objectives #1, #3 & #4) A. Continue to enhance business environment and identify existing business "red flags". (Contacts Objective #2 and Data Gathering Objectives #2, #3 & #5) B. Encourage head of household job formation. C. Promote targeted retail development. (Data Gathering Objectives #1 & #4) D. Identify redevelopment priorities and formulate redevelopment plan. E. Communicate concern to the Legislature regarding the state business climate (workmans' compensation, business property tax, etc.). F. Conduct regular community assessment of competitive economic advantages and weaknesses. 4. Enhance public image of the City within the region and community. (Promotions Objectives #1 & #2) A. Identify and develop direct contact/promotions policy (targeted marketing, etc.) B. Incorporate expectations regarding maturation of the community, its life cycle stages and growth in City communications. 5. Enhance diversity and quality of housing opportunities. A. Encourage senior housing alternatives. B. Adopt a housing maintenance code. C. Continue to encourage quality standards for new construction. 6. Identify and develop business location and formation assistance policy (financial assistance, site identification, etc.). 9S GOAL 1 STATUS CODES: C - COMPLETEC I - IN PROGRES W - WAITING OBJECTIVE A: DEVELOP AND MAINTAIN FIVE-YEAR C.I.P. STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION -PERSON (1) Conduct Study/Inventory 7/89-9/89 C City - Admin., Tom Hedges of Capital Improvements Dept. Heads Needs (2) Develop Budget for Prioritized 8/89-9/89 I City - Admin.., Tom Hedges Items in (1) Identify Financing -.Finance Gene Vahoverbe Sources EDC (3 ) Develop Project Construction 9/89=.2/90 W City —Dept. Heads Tom Hedges Schedule ('4) Implement Construction Schedule 2/90- ? w City -.Dept. Heads Tom Hedges - (5) Communicate Adequacy of Infra- structure to Major Businesses 2/90- ? W City Chamber to Encourage Expansion in Eagan EDC (6) Update on Annual Basis 12/90- ? ongoing City - Admin. Jon Hohenstein GOAL 1 OBJECTIVE B: IMPROVE TRANSPORTATION SYSTEM INCLODING ENHANCED INTERSTATE ACCESS AND TRUNK HIGHAf1Y AND COUNTY . ROAD IMPROVEMENTS 1 CRITICAL TRAFFIC AREAS STRATEGY/TASKSTATEMENT BEGIN/END STATUS ORGANISATION PERSON (1) .Identify Critical Traffic Areas C City -Eng. Tom Colbert inNeed of improvement 6 Type of Improvement Needed 8/89=.11/91 (2) Develop Transportation Studies I City - Eng. Tom Colbert and. Mitigative Measures for Areas in (1) 6/90-11/91 ' (3) Coordinate With MnDOT/County I City - Eng. - Tom Colbert Highway Dept. to Plan Work Improvement Projects ,,��//""��� 6/90-11/91 C/Q (4) Develop Project Construction W City - Eng. Tom Colbert CV, Schedule 6/91-11/91 (5) Implement. Construction Programs W City -Eng. Tom Colbert (6) Encourage Retention of T.H. 55 8/89-11/94 State Designate and Improvement Ongoing City - Mayor/ Mayor/Council from T.H. 17 to Mendota Heights Council Road - Admin Tom Hedges - Public Works Tom Colbert GOAL 1 OBJECTIVE C: IDENTIFY AND MONITOR IMPACTS OF MAJOR DEVELOPMENTS ON SURROUNDING AREAS STRATEGY/TASK STATEMENT BEGIN/ENO STATUS ORGANIZATION PERSON (1) Identify Current 6 Planned 9/89-7/90 w City - Comm. Dev. Dale Runkle Developments in the Region that - Admin Jon Hohenstain could Impact Existing or Chamber Potential Developments in Eagan 'EDC (2) Identify Specific Impacts of 7/90-8/90 w EDC Succi Regional Developments City - Comm. Dev. Dale Runkle Chamber (7) Identify and Implement Potential 8/90-8/91 w EDC Mitigative Measures to Respond Chamber City - Comm. Dev. Dale Runkle (A) Monitor Changes Monthly of the 10/91- ? W (ongoing) Chamber Development Site '3 Affected Area EDC city —Admin. Jon Hohenstain GOAL 2 OBJECTIVE: STABILIZE PROPERTY TAXES. AND IDENTIFY ADDITIONAL REVENUE SOURCE@ STRATEGY/TASK STATEMENT BEGIN/END STATUS (1) Encourage Removal, of Levy Limits. 9/89-.5/90 W Re -Examine Fee Schedule, Especially Developer/Builder Fees Identify special Purpose Taxes that could be Levied outside Levy Limits Develop Impact Fee Pol-icy in Consultation with Developers and Legal Counsel Examine Impact of Imposing Local Sales Tax if Enabling Legislation Permitted Incorporate Alternative Revenue Sources in City Operations and Improvements 9/89-1/90 N 9/89-5/90 N 9/89-5/90 W 9/89-5/90 N. 9/90 - ? N ORGANIZATION City - Mayor/ council - Admin. City - Comm. Dev. - Finance City - Admin. - Finance City - Admin. - Counsel - Finance city - Admin. - Finance City - Mayor/ council - Admin. - Finance PERSON Mayor/Council Tom Hedges Dale Runkle Gene Vanoverbeke Tom Hedges Gone vanoverbeke Tom Hedges Jim Sheldon Gene vanoverbeke Tom Hedges Gene vanoverbeke Mayor/Council Tom Hedges Gene Vanoverbske GOAL OBJECTIVE A: CONTINUE TO ENHANCE BUSINESS ENVIRONMENTANDIDENTIFY EXISTING BUSINESS "RED FLAGS" STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIHATION PERSON (1) Establish Liaison with New/ 9/89-1/90 I -Ongoing EDC Existing Businesses through (BRE) Chamber Business Retention Program (2) Review Comprehensive Studies I -ongoing City - Admin Jon Hohenstein Pertaining to Economic - Comm. Dev-. Dale Runkle Redevelopment EDC (7) Re -Examine Lend Use Map for 9/89-12/89 W City - Admin. Jon Rubenstein Possible Zoning Changes to - Comm. Dev. Dale Runkle Improve Business Environment EDC (4.) Monitor the Business Climate of 1/90- ? W Chamber Other Communities (Ongoing EDC �J 0 n c e Started) GOAL 3 OBJECTIVE H: ENCOURAGEREADOF HOUSEHOLD JOB FORMATION STRATEGY/TASK BTATEMENT BEGIN/END STATUS ORGANIZATION PERSON (1) Identify Employment Sectors 9/89-12/89 W EDC Tom Hedges Requiring Labor Force with Full - Time, Upper Income Salary Positions (2) Apply Direct Contact Marketing/ 1/90- ? W (Ongoing c EDC City - Comm. Dev. Dale Runkle Promotions Program to these (Ongoing) o n e Employment Sectors started) (3) Promote Image of City as Place 1/90- ? W (Ongoing c e EDC City - Comm. Dev. Dale Runkle for Heads of Households to Work (Ongoing) o n and Live started) (4�) Monitor the Number of Jobs 9/89:- ? W (Ongoing City - Comm. Dev. Dale Runkle created by Employers Offering (Ongoing) o n c a Chamber Part -Time, Minimum Wage started) Positions GOAL 3 OBJECTIVE C: PROMOTE TARGETED RETAIL DEVELOPMENT STRATEGY/TABS STATEMENT HEGIN/END STATUS ORGANIZATION PERSON (3) Identi-fy Underrepresented Retail 8/89-10/89 I EDC Sectors City - Admin. Jon Hohenstain. - Comm. Dev.. Dale Runkle Chamber (2) Apply Direct Contact Marketing/ 1/90- ? N Promotions Program to such _ City - Comm. Dev. Dale Runkle Retailers (3) Examine/Identify Areas Needing 9/89-12/89 W EDC LB -GB -CSC Retail Facilities City - Comm. DeV. Dale Runkle Jim Sturm �\ (C) Examine Zoning Nap/Comp Guide 9/89-12/89 N City - Comm. Day. Dare Runkle for Land Use Compatibility in Jim Sturm Needed Area GOAL J OBJECTIVE D: IDENTIFY REDEVELOPMENT PRIORITIES AND FORMULATE REDEVELOPMENT PLAN STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION PERSON (1) Examine- Existing Retail/CI 9/89- Ongoing I Chamber Fa c l itiea Currently EDC Underutilized or Deteriorating City - Comm. Dev. Dale. Runkle (2) Establ ish• Redevelopment Policy/ 9/89-I/90 W City - Admin. Tom Hedges Criteria Including Financing - Comm. Dev. Dale Runkle Policy - Finance Gene vanOverbe) (9) Identify Private Sector 9/89-5/90 'W EDC opportunities for Investment/ Chamber Redevelopment City - Finance Gene VanOverbe) - Comm. Dev. Dale Runkle ('4') Iden;ti,fy Re -development 5/90=8/90 W Chamber Priorities EDC City - Comm. Dev. Dale Runkle (5) Implement Redevelopment Plan Contingent w City - Comm. Dev. Dale Runkle GOAL ] 1 OBJECTIVE E: COMMUNICATE CONCERN TO LEGISLATURE RE: STATE BUSINESS CLIMATE .STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION PERSON (1) Develop Position Papers on 9/89-1/90 W Chamber .Dan Aberg Various. Business Climate Issues EDC City - Admin. Jon Hohenstein (2) Organize Letter Writing 1/90-4/90 WChamber .Den Aberg Campaigns from Businesses to Legislators. \1 (I) Organize Information Meetings 10/89-4/90 W Chamber Dan Aberg Between Businesses and EDC Tom Hedges Legislators (Breakfasts, Luncheons, etc.) (4) Provide• Testimony at Legislative 2/90-4/90 W Chamber - Dan Abarg Committee Meetings EDC Tom Hedges City - Mayor/ Mayor/Council council GOAL OBJECTIVE t: CONDUCT REGULAR COMMUNITY ABBEBBMLNT OF COMPETITIVE ECONOMIC ADVANTAGES AND WEAKNESSES STRATEGY/TASK STATEMENT BEGIN/END STATUS ORGANIZATION PERSON ,(1) Identify Stakeholders and 9/89 = 12/89 N EDC constituencies. City - Admin. Jon Hohenstein - Comm. Dev. Dale Runkle (2) Conduct environmental scan of 12/89 - 4/90 W EDC trends in economic, social, and City - Admin. Jon Hohenstein political environment. - - Comm. Dev. Dale Runkle (3) Analyze strengths, weaknesses,, 4/90 -6/90 N EDC opportunities, threats in the City - Admin. Job Hohanstain above context. - Comm. Dev. Dale Runkle (4) Identify community strategic 6/90 - 10/90 N EDC advantages and plan for City - Admin.. Jon Hohenstein development. - Comma Dev. Dale Runkle (5) Define/re-define City.gLmission 9/89 - ? N Mayor/Council Mayor/Council statement City Administrator: Tom Hedges GOAL 4 OBJECTIVE A-1: REPINE/UPDATE PROMOTIONAL MATERIALS STRATEGY/TASK STATEMENT (:1) Identify Pros 6 Cons of Direct Contact Marketing (2) Identify 6 Develop Direct Marketing Criteria and Priorities (7) Articulate Direct Contact Marketing Policy (.4) Send Promotional Mailings to Businesses Encouraging Expansion in Eagan BEGIN/END STATUS ORGANIZATION PERSON 9/89-12/89 N EDC Tom Hedges 1/90-.7/90 N EDC Tom Hedges 7/90-5/90 N EDC Tom Hedges 7/90- '. N (ongoing) EDC City - Comm. Dev. Dale Runkle GOAL 4 OBJECTIVE A -II: IDENTIFY/DEVELOP DIRECT CONTACT POLICY STATUE N W I - Ongoing W - (acloing once it starts) ORGANIZATION EDC City - Admin. - Comm. Dev. EDC City - Admin. - Comm. Dev. Chamber EDC PERSON Jon Hohenstain Dale Runkle Jon Hchenstein Dale Runkle Dan Aberg Dale Runkle BTRATEGY/TABS STATEMENT BEGIN/END (1) Produce Video Tape Touting Eagan 9/89-12/89 as an Attractive Place to Locate, Re -Locate, or Expand (2) Develop Promotional Brochures 9/89-12/89 Similar to the Video Tape (7) Issue News Releases of New As they occur Businesses, Expansions, Etc. (Ongoing) (4) Monitor Economic Climate of 9/89 -Ongoing other Communities STATUE N W I - Ongoing W - (acloing once it starts) ORGANIZATION EDC City - Admin. - Comm. Dev. EDC City - Admin. - Comm. Dev. Chamber EDC PERSON Jon Hohenstain Dale Runkle Jon Hchenstein Dale Runkle Dan Aberg Dale Runkle GOAL 4 OBJECTIVE B: INCORPORATE EXPECTATIONS REGARDING MATURATION OF THE COMMUNITY, ITB LIFE CYCLE STAGES AND GROWTH IN CITY COMMUNICATIONS PERSON STRATEGY/TABX STATEMENT BEGIN/END STATUE ORGANIZATION _ (1) Develop Community Profiles/ 9/89-7/90 N EDC City - Admin. Models Describing Eagan, Based - Comm. Dev. on Current Demographic/ Census Figures and Predictions 10, 20 and 50 Years into the Future (Futurist Approach) (2) Identify Specific Chal-lenges for 7/90-10/90 N EDC Economic Development/Re- City - Admin. - Comm. Dev. Development of these Profiles (7) Incorporate these Challenges 10/90- ? N EDC City - Admin. into the Public Information - Comm. Dev. Campaign Promotional Materials Jon Hohenstein .Dale Runkle Jon Hohenstein Dale Runkle Jon Hohenstein Dale Runkle GOAL 5 OBJECTM AS ENCOURAGE SENIOR HOUSING ALTERNATIVES BTRRTEGY/TASK BTATEMENf BEGIN/END STATUS ORGANIZATION PERSON (1) identify Extent of Demand for 4/89-7/89 C (Ongoing) City - Comm. Dev. Dere Runkle Senior. Housing Facilities '(2) Identify Alternative for Senior 4/89-12/89 i(Ongoing) City - Comm. Dev. Dale 'Runkle Housing Facilities. (Ongoing) (3.) Establish a Technical Assistance 9/89-5/90 W City —Comm. Dev. Dale Runkle committee of Contractors to Doug Reid 'Assist Senior Residents with Housing Maintenance (;4) Identify R-4 Zoned Parcels 4/89-12/89 C (Ongoing) City - Comm. Dev. Dale Runkle ^ Suitable for a Senior Citizen Residential Facility (i.e. (Ongoing) Jim Sturm (� y\J Apartment Complex, Nursing Home) (s) Identify Support Services Used 9/89-12/89 W City - Comm. Dev. Dale Runkle by Seniors to be Located in Close Proximity_ to Senior Residential Facilities. GOAL 5 OBJECTIVES: ADOPT A HOUSING MAINTENANCE CODE STRATEGY/TASH STATEMENT (1) Review Codes of Other Municipalities (2) Develop Standards for Residential Maintenance Considering building Codes and Other Appropriate Codes to Avoid Conflicting Regulations BEGIN/END 9/89-12/89 1/90-9/90 STATUS ORGANIZATION W City - Co®. Dev. W City - Co=. Dev. PERSON Dale Runkle Doug Reid Steve Hanson Dale Runkle Doug Reid Steve Hanson GOAL S OBJECTIVE C: CONTINUE. TO ENCOURAGE QUALITY STANDARDS FOR NEW CONSTRUCTION STRATEGY/TASK STATEMENT BEGIN/END STATUS (1) Re-Evaluate/Update Current 9/89-12/89 2 Construction Standards Based on Quality Criteria (2) Maintain strict Enforcement of Ongoing I (Ongoing) Quality Standards (J) Re-Examine/Discourage "Hardship" 9/89-12/89 N Provisions to Reduce Possible Requests for Variances s(q) Specifically Delineate, Standards 7/89-12/89 2 in Development Agreements with .Builders/Developers and penalties for failing to comply. City - Comm... Dev. City - Comm.. .Dev. City - Comma Dev. City - Comm. Dev. - Public Works PERSON Dale Runkle Dale Runkle Dale. Runkle Dale Runkle Tom Colbert GOAL 6 IDENTIPY/DEVELOP BUSINESS LOCATION AND ASSISTANCE POLICY STATUS W W i:l W iJ ORGANIZATION Chamber STRATEGY/TASK STATEMENT BEGIN/END (1) Identify Pros 6 Cons of Public 9/89-12/89 - Finance Financial and Locational - Comm. Dev. - Assistance for Business - (2) Develop Policy/Criteria for 1/90-8/90 Financial Assistance Packages: i.e., Property Tax Abatement/ Deferment, .Land Donation/Cost Write -Down, Cash Contributions, etc. (7) Review and Refine Policy/ 1/90-8/90 Criteria for the Use of Tax Increment Finance (4) Develop Procedures for Business 9/89-9/90 Recruitment/Retention. (Policy Should Reflect Present and Future Demographics) (5) Promote C/I and Retail- suitable 9/89-12/89 Locations from Zoning Map/Comp Plan as a "Site Menu" for Businesses. Such a Menu Should include Lists of Amenities Businesses would Find Desirable STATUS W W i:l W iJ ORGANIZATION Chamber EDC City - Comm. Dev. City - Finance - Comm. Dev. - Admin; - counsel City - Finance - Comm. Dev. - Admin. - Counsel EDC city - Comm. Dev. ,EDC City - Comm. Dev. f ] S:T_+Iia Dale Runkle Gene Vanoverbe Dale Runkle Tom Hedges Jim Sheldon Gene Vanoverbe Dale Runkle Tom Hedges Jim Sheldon, Dale Runkle Dale Runkle Jim Sturm Agenda Information Memo September 19, 1989 City Council Meeting MASAC APPOINTMENT H. Appointment of Interim MASAC Representative --Enclosed on page you will find a memorandum from Assistant to the City Administrator Hohenstein regarding appointment of a MASAC representative to fill the vacancy created by Bill Lesiecki's resignation from the Airport Relations Committee and MASAC. While Mr. Lesiecki's position on the Airport Relations Committee will be considered as part of the organizational business in January, it is the feeling of staff that certain important issues will be before MASAC in the intervening months for which City representa- tion is important. As a result, staff contacted Airport Relations Committee members to gauge interest in filling Mr. Lesiecki's unexpired term on either a permanent or interim basis. Greg Gappa and Larry Alderks have expressed interest in this position. If the Council so desires it may make this appointment on an interim basis in January with a permanent replacement for Mr. Lesiecki being chosen at that time. ACTION TO BE CONSIDERED ON THIS ITEM: To appoint an alternate MASAC representative to fill all or part of the unexpired term of Bill Lesiecki. MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: SEPTEMBER 13, 1989 SUBJECT: MASAC ALTERNATE APPOINTMENT You will recall that Bill Lesiecki recently resigned from the Airport Relations Committee. As was the case with the Advisory Parks, and Recreation Committee, a decision was made to name Mr. Lesiecki's replacement with the regular committee and commission appointments during organizational business in January. You will recall that Mr. Lesiecki also served as one of the City's MASAC alternates. Staff would recommend that this position be filled on a permanent or interim basis to ensure adequate MASAC representation between now and January. The City's primary MASAC representative is Dustin Mirick. You will recall that the Council chose to appoint two MASAC alternates to ensure coverage in the event of Mr. Mirick's absence.. Recently, Mr. Mirick star -ted a new job which takes him out of the state regularly. As a consequence, there have been several occasions when one or the other of the MASAC alternates has had to fill in on behalf of the City. While the other alternate, Katherine Shoaps, does an excellent job, the importance of the issues facing MASAC over the next several months places the City at a disadvan- tage if for any reason we are not represented at a meeting. Staff has contacted members of the Airport Relations Committee to gauge interest in this position,. Two members have expressed an interest. They are Greg Gappa and Larry Alderks. Both Mr. Gappa and Mr. Alderks are relatively new members of the Committee, but both have expressed significant interest in the topic area and desire to be more involved in it. While staff would prefer not to leave these seats vacant,, it may be appropriate for the Council to fill them on an interim basis with permanent replacement of the position in January during organizational business. If the Council would prefer to make this a permanent appointment, Mr. Lesiecki's term would have run through 1990. The action requested of the Council is to make an appointment to the vacant MASAC alternate position in which Greg Gappa and Larry Alderks have expressed interest. Such appointment can be on either an interim or permanent basis. If you have any questions about ,this request for action, please let me know. Assistant to the City Administrator JDH/jeh Agenda Information Memo September 19, 1989 City Council Meeting SOLID WASTE FUNDING.APPLICATION C. Request for Approval of solid Waste Funding Application -- Enclosed on pages C.you will find a copy of the application. prepared for the Dakota County Solid Waste Abatement Funding Program. This application parallels information currently before the Council for consideration in the City budget. The only modification to the budget request which -staff is pursuing through this application process is additional funding for contracted services and labor associated with converting the City's compost site into a transfer station to relocate certain materials to the Dakota County compost site in Lakeville_ The increased use of the. City site has resulted in quantities of material which. result in odor control problems and neighborhoods surrounding the current site have begun to complain about odors. As a consequence, staff is pursuing the transfer station concept as an alternative. If this concept is developed, it would be entirely funded by transfers of County funds. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the application for the Dakota County Solid Waste Abatement Funding Program for submittal to the County Board. 1990 FUNDING APPLICATION City/Township: Eagan Date Submitted: nw-„tier Address: 3830 Pilot Knob Rd. Program Period: 1/1/90 Eagan, Minnesota 55122 to 12/31/90 Contact Person: Kris Hageman Phone: 4'R4 -Rion I. If this is a multi, -community project, please -list all participating communities and the lead community or agency for the project, and attach a copy of the Joint Powers Agreement. IL. Please provide a,brief overview of 1990 abatement activities; indicate whether these are a continuation of existing programs or new programs: (If more space its needed use extra sheets.,) Please see attached'. 1-1 (V\ II. Continuation of curb -side collection of recyclable materials to single family, duplex, tri -plexi and four-plex units.Collection includes; aluminum and steel beverage cans, glass and newsprint and tin cans as of February 1, 1989. Weekly colelction on the same day as gagbage services. Continuation and expansion of multi -family recycling activity. majority of program operations will be conducted during 1990. Collection programs organized, informational materials to resi- dents distributed and monitoring procedures initiatdd. ongoing promotion activities. These items are detailed in section III. -F. Continuation of recycling lottery to residents in the curb -.side program. Integrating the multi -family participants into this program will be evaluated and hopefully a system will be devised to include them in the incentive program. The area drop-off centers will remain in operation given market strengths. Recycle Minnesota Resources will operatein Eagan through- out 1990. Commercial/Industrial activities will be expanded in 1990. Follow-up communication and program monitoring will be the significant activity in 1990. Developing effective programs in new and/or not yet recycling businesses will also be a major aspect of the program. City operated Compost Site. The site is open to residents and prohibite to commercial haulers. Accepted materials include: grass clippings, leaves, garden wastes and brush 1" to 6" in diameter. The City also operates a chipper to make wood chips available to residents at no cost. Finished compost is also available to residents at no charge. The city distributes information concerning the Dakota County Compost Facility when items are not permitted at our site. The City will be looking at managment options for 1990. Possible changes in'operations include: transfering portions of material, mainly grass clippings, to the County site to better manage our space capacity, We may also look to increase the amount of wood waste to be handled at the site. The acquisition of additional equipment is necessary for this operation. III. Complete the following section for all applicable activities, whether a continuation of existing activities or new activities for 1990: A. Curbside Collection of recyclables: Yes X No (If more than one collector, use a separate sheet; please provide the same information for each collector.) 1. Number of households to be served: S, r6 D 2. Frequency of collection: (circle one) weekly twice monthly monthly other 3. Containers used: Yes XX No 4. Number of containers per household: 2 5. Materials collected (circle all that apply): newspap mixed paper aluminum steel beverage cans g ass plastics used oil other (specify) tin cans 6. Name of collector: Licensed Residential Haulers Address: See attached list 7. Cost of collection: Billed to account by hauler 8. Dates of collection contract: to 9. Anticipated participation level: 608 10. Anticipated abatement in 1990: 191 tons per month B. Drop off Centers for Recyclable Materials: Yes X No 1. For each drop-off center please provide: a. Operator: Rpryri P M +A n r,u r c e6 Address: 1971 Seneca Rd. Costs: $4,000.00 per year 50eper ton Days/Hours $6Pration: Taes -6ai:. 9-5 Materials Collected: Aluminum and steel bev. cans, plastic bev. containers, glass, newsprint and CorruggtPd rardhn A 1-2 �o l b. Operator: F ata TnthPran r'hu rrh Address: a?nn Dilnt Knnn RA Costs: $5.00 per ton Days/Hours of Operation: Mon. -Fri. 8':30 am- 2:30Dm Materials Collected: Aluminium bev, cans, tin cans c. Operator: Address: Costs 2 per Days/Hours of Operation: Materials Collected: d. Operator: Address: Costs: Days/Hours of Operation: Materials Collected: per 3. Anticipated abatement from all drop-off centers above in 1990: Aon tons per -There may be a possibility of other drop-off centers resuming operations during 1990, if current markets become accessible at that time. 1-3 �C)v C. Multi Family; complete this section only if a separate program 1. Describe the manner of collection: The City will implement multi -family recycling activity in all units by the end of 1990. Working with the recycling collectors, building management and residents,individualized systems will be organized. The systems to be considered include integration of 90 -gallon carts at designated collection points., and the ,use of one or two household containers where applicable. Additiona methods will be evaluated if necessary. 2. Total number of units served: 4,813 3. Materials collected (Circle all that apply) newsprint mixed paper alumin steel beverage cans <]as plastics oil other tin cans 4. Costs: to be determined er 5. Anticipated abatement in 1990:, 228 tons per hyo.. D. Yard Waste Program 1. Please provide a brief description of the community's role in yard waste collection. The City requires separate collection of yard wastes coresponding with the Dakota Cty. yard waste Ban. Haulers are required to deliver material to the County operated compost site. The City also makes available the �ity opflratec� om�ost site to res -idents - 2. Curbside: es X o eO o: Compost Facility. 3. Drop off: Yes X No Location.: located just soiLl of the Municipal Center Hours: Tues., Thurs, Sat. 12-7 on Pilot Knob Rd. 4. Fee Schedule: 1-4 �03 E. Describe any commercial/industrial recycling activities you will undertake in 1990. Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, West St. Paul will be required to provide a list of businesses operating in that community. Information should include name, address, number of employees, SIC code, contact person and any other pertinent information as agreed upon by County and City staff. This list should be included as part of the April 1, 1990 Progress Report. City Staff will coordinate one or more Chamber of Commerce programs promoting recycling. Through these programs and literature distribution the City will inform local businesses of alternatives to disposal and offer technical assistance to firms wishing to develop individual or joint recycling programs. The primary effort in these programs will be to concentrate on the recycling of white office type papers and corrugated cardboards. The City will also encourage recycling activitie involving aluminum, glass and other recyclable materials. F. Describe program specific public education/promotionalactivities that will be undertaken in 1990. •in all informational pieces,recycled paper will be used. - residential 2-3 direct mail pieces about the recycling program in general. Letter from City Administrator plus informational literature to all new residents. Door -hanger tags to all new residents. Use of Cable Access Channel Advertisements in lou.a1 golnmunit�y newspapers. City-wide newsletter. - commercra /in us ria The City will provide information to Chamber memebers through luncheon meetings and additional seminars scheduled for program implemenation. The City will reproduce and distribute a guide on office paper and corrugated recycling to all Chamber members and will work to expand distribut'o to o -members also. - institutional Isthoo s� The City will contact elementarty and secondary schoold to encourage recycling in the schools. City staff will schedule presentations.in all schools (if approved) to reach a wide variety of age groups. Promotional literature will be focused toward the age levels reached. Staff will take advantage of the wide variety of materials available f'or such presentation. G. Describe your in-house recycling program Continuation of white office -type paper recycling. This material is collected by Data -Fiber. City staff take advantage of the desk -top boxes and the large containers in the copy center for recycling activities. City offices also recycle aluminum cans, glass containers and newsprint. City Staff take these materials to the redemption center located in Eagan. City Staff is also working toward procurement of recycled products for office procedures and printing. 1-5 H. Describe completely any other abatement programs for which you are requesting funding (eg. operation of compost site, special waste handling, household hazardous waste collection). Include projected abatement. Household Hazardous Waste collection — 15 -tons abatement. The City would'-fike to work with the County to continually offer a household-tazar-dous,waste collection/drop-off opportunity for residents. V. Work Plan Dakota County will distribute any approved funding in four equal payments, provided communities meet specified development ob;j'ectives,. Please provide a work plan for 1990 and hi,gh.light the objectives to be met by the following dates: o March 15 o June 15 o September 15 1-6 VI. Budget Jan 1 ,19 90 to December 31, 1990. Program Amount Administrative Costs: Salaries 19.,000 Consultant Fees 19,000 Capital Costs (specify):* rnnal--inorn in parks 6.,000 multi-familyontainers. 4,000 rnm=nst circ Equipment: Brush Chi per & S UTnp Grinder Residential Operarions & lalntenance: 15,000 33,000 Contracted Services 1'9,000 Labor 9,500 Equipment Rental 5,700 Space Rental Utilities Postage 5,000 Printing 8,000 Other performance Funding 135,000 Cash for Trash Lottery 5,200 Local Mtgs. 6 References 1,905 Advertising 7,520 Commercial/Industrial Activities:* .196.,.825 performanra Fundi-na_ '5,000: 5,000 Other Programs:, Total: Anti'ci'pated Revenue: Community Share Other Fundi'mg (specify) a-t-abate5 1989 Comm/Ind. Carryover 1989 Capital Carryover Requested Funding ** From County: 7,500 5,000 1,8,000 223,325 253,825 * Unexpended 1989 funds may be carried over to the same line item for 1990. ** Request may not exceed that amount shorn on the Maximum Reimbursement Schedule. Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE PERMIT/JAMES BARTIZAL/CHRISTMAS TREE SALES D. Special. Use Permit, James Bartizal, To Allow the Temporary Sale of Christmas Trees in the Thomas Lake Shopping Center, Located North of Cliff Road --A request for a special use permit to.allow the temporary sale of Christmas trees in the Thomas Lake Shopping Center was submitted by James Barti'zal. Sales would begin on 'November 24 and the operation would be completed by December 31„ 1989. For further information on this item, please refer to the Community Development Report enclosed on page . ACTION, TO BE CONSIDERED ON THIS ITEM: To approve or deny a special use permit for James Bartizal to allow the temporary sale of Christmas trees in the Thomas Lake Shopping Center. orl CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: JAMES'BARTIZAL LOCATION: THOMAS LAKE CENTER (SW SECTION 28')' EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC'HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 12,# 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY An application has been submitted requesting a Special Use Permit to allow temporary Christmas tree sales at the Thomas Lake Center shopping mall. The applicant would begin set-up of the operation on November 11, with sales to begin on November 24. The sales operation tear -down and clean-up will be completed by December 3.1, 1989. The applicant expects to have approximately 800 trees in stock at this sales lot. The applicant has been granted a Special Use Permit for temporary tree sales at this site for the past two years. If approved, this permit shall be subject to the following conditions: 1. The permit is temporary and shall expire after December 25, 1989. 2. The permit shall be subject to all applicable code requirements. coq Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE'PERMIT/IBD #397/PORTABLE CLASSROOM E. Special Use Permit, Independent School District #;197, To Allow Temporary Use of a Portable Classroom Located at Pilot Knob School on Lone oak and Pilot Knob Roads --An application has been submitted by Independent School District #197 requesting a special use permit to allow for the construction of a 3,600 square foot portable classroom structure at Pilot Knob Elementary School. For additional information on this item, please refer to the Community Development Department Report enclosed on pages I(O through J(( . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special use permit as requested by Independent School District #197 for construction of a 3,600 square foot portable classroom structure at Pilot Knob Elementary School. I oc=� CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: INDEPENDENT SCHOOL DISTRICT 197 LOCATION: 1436 LONE OAR ROAD (NE SECTION 9) EXISTING ZONING: PF (PUBLIC FACILITY) DATE OF PUBLIC HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 11, 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPART APPLICATION SUMMARY An application has been submittedrequesting a Special Use Permit to allow for the construction of a 3,600 -square -foot portable classroom structure at Pilot Knob Elementa•ry,School. COMMENTS The applicant is requesting this permit due to overcrowding at the school. The portable structure will contain two classrooms that will house up to fifty children. The classrooms are believed to be necessary for up to five years. The school district is looking into an expansion of the school provided financing can be secured.. The proposed expansion is anticipated within five years. If granted, this permit will be subject to the following: 1. The portable 'classrooms shall be handicapped accessible, if necessary. 2. All City building permit requirements and building code standards shall be met. 3. The permit shall be valid through the 199.3/1994 school year. Further use will require reapplication,. �p S 1 TE LpeaTio1. ,r 1 I � �` ` r ` lll. P, ,LIG -I ILD. ,•RIy Lar - Por+ablt,'--- �14ss LOCAi4I0h.- - �m LDS _ rr r — .� r MnF I I . Al.b' F . IIE ` d• I II � 1` L Soo feo I Au I L 4tk „i.IDr. 1`:7X,Y{ 1 I/�A s•rt slsq `� �I a Por+ablt,'--- �14ss LOCAi4I0h.- - �m LDS _ rr r — .� r MnF I I . , `, d• Soo 77VA F\ 4tk „i.IDr. 1`:7X,Y{ 1 I/�A Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE.PERMIT/BOY SCOUTS TROOP ♦345/CHRISTMAS TREE SALES F. Special Use Permit, Boy Scouts of America, Troop #345, To Allow Temporary Christmas Tree Sales for a Fundraiser Located at the Intersection of Cliff Road and Cliff Lake Road- -An application has been submitted by Boy Scout Troop #345 requesting a special use permit to allow temporary outdoor sales of Christmas trees, wreaths and garlands on Federal Land Company owned land located directly across Cliff Lake Road from Target, north of Cliff Road. The sale dates would be from November 24 through December 24, 1989. For additional information on this item, please refer to the Community Mtopment Department Report enclosed on pages through ACTION TO BE CONSIDERED ON THIS,ITEM: To approve or deny a special use permit as requested by the Boy Scouts of America, Troop #345, to allow temporary Christmas tree sales at the intersection of Cliff Road and Cliff Lake Road. CITY OF EAGAN SUBJECT: SPECIAL USE PERMIT APPLICANT: BOY SCOUT TROOP #345 LOCATION: SE 1/4 SECTION 30 EXISTING ZONING: PD (PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 11, 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION: An application has been submitted by Boy Scout Troop #345 requesting a Special Use 'Permit to allow' temporary outdoor sales of Christmas trees, wreathes and garland. COMMENTS: Boy Scout Troop #345 has received permission from Martin Colon of Federal Land Company to hold a Christmas tree sale fund- raiser. The Federal Land property is directly across Cliff Lake Road from Target, north of Cliff Road. Access to the site is already available. Troop #345 will provide a stoned parking lot, temporary lighting and signs for this lot. The sale dates will be from November 24, 1988 through December 24, 1989. The lots will be manned by adult leaders and boy scouts from the troop. Troop #345 has already discussed their plans with the Eagan police department. The site will be cleared of all rubbish, debris, post and fencing on/or before January 1,, 19.90. CONDITIONS: 1. This permit shall expire December 24, 1989. 2. All debris shall be removed by January 1, 199.0. I,'2;) 013- HIGH 1, 50 lz CLIFF D1 ION/ PARK 14 CEDAR CLIFF COMMER(l 1L pp y1 2 D ADD h""hw'Al NO - COUNTY STATE Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL USE PERMIT/BOY.SCOUTS TROOP #5101CHRISTMAS TREE .SALES G. Special Use Permit, Boy Scouts of America, Troop #510, To Allow Temporary Christmas Sales for Pundraiser Located on Outlot A, Town Centre Ninth Addition --An application has been submitted by Boy Scout Troop #510 to allow temporary outdoor sales of Christmas trees, wreaths and garlands in Outlot A, Town Centre Ninth Addition. The sale will run from November 24 to December 24, 1989. For additional information on this item, please refer to the Community Develop e t Department Report enclosed on pages LI a through . ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the special use permit as requested by Boy Scouts of America Troop #510 to allow temporary Christmas tree sales on Outlot A, Town Centre Ninth Addition. �c�p CITY OF EAGAN SUBJECT,: SPECIAL USE PERMIT APPLICANT: BOY SCOUT TROOP 510 LOCATION: TOWN CENTRE 9TH ADDITION, OUTLOT A EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: SEPTEMBER 19, 1989 DATE OF REPORT: SEPTEMBER 12, 1989 COMPILED BY: PLANNING DEPARTMENT APPLICATION SUMMARY An application has been submitted by Boy Scout Troop 510 requesting a Special Use Permit to allow temporary outdoor sales of Christmas trees, wreaths, and garland. COMMENTS Boy Scout Troop 510 has received permission from Martin Colon, representing Eagan Tower Office Building Partnership, to use Outlot A, Town Centre 9th Addition, for the site of their Christmas tree fund-raiser. The troop plans to begin work on approximately October 15, 1989. They will be installing a stoned parking area with a portable curb ramp and temporary lights and signs. The curb ramp will be put into place every morning and removed every night. They will also move it for snowplowing. Snowplowing in front of the site will be provided.by the supplier when needed. The sale will run from November 24, 1989 through December 24, 1989. The lot will be manned by adult leaders and boys from the boy scout troop. It is the troop's plan to have all debris, as well as installed equipment, removed by January 1, 1989. The troop has discussed plans for this Christmas tree sale with the Eagan Police Department. 1. Sale of Christmas trees shall be permitted from October 24, 1989 to December 24, 1989 only. 2. All debris, as well as installed equipment, shall be removed from the site on or before January 1, 1990. N. W. 1/4 SEC* 15 9 T. 279 R TOW CENTRE 70 TENTH l e1 • TO*'A CENTR pq TO ,r •DV DREPD�!rB4E'� ' CIN �f.� E� n I � roti a' .... •! 1 4 , KINDER , URC 1 , 1 ADDMm 0 ,J .L NINIM / 1 'ADO_` / N0. 691155 .• a0 • O SF' 10 I W, I R Al ADC �OR1vE W, I R Al ADC ---------- j T 7 ic r�Ol loo'. . .......................... . Agenda Information Memo September 19, 1989 City Council Meeting PRELIMINARY PLAT EBTENSIONLWESCOTT SQUARE ADDITION H. Preliminary Plat Extension, Wescott square Addition, Located at the Southwest Intersection of Yankee Doodle Road and Elrene Road in the Northeast Quarter of Section 14-=A preliminary plat for Wescott Square Addition, consisting of 71 owner -occupied townhouses on 9.8 previously zoned R-3' townhouse acres at the southwest corner of Yankee Doodle Road and Elrene Road was approved on September 6, 1988. The developer, New Horizon Homes, is asking for a one (1) year extension to the preliminary plat. For a copy of the staff report on this item, refer to pages 21 through ��. Please note that if the City Council does approve the preliminary plat extension, City Planner Sturm recommends adding a condition as a part of the approval that all open -space green areas shall have an underground irrigation system. Also,, Engineering staff noted that the County may require additional right-of-way along Yankee Doodle Road. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a one (1) year preliminary plat extension for Wescott Square Addition, located at the southwest intersection of Yankee Doodle Road and Elrene Road. d-0 MEMO TO: TOM HEDGESp CITY ADMINISTRATOR DALE C. RUNRLEj COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURMs, CITY PLANNER DATE: SEPTEMBER 14# 1989 RE: WESCOTT SQUARE PRELIMINARY PLAT The Wescott Square Addition consisting of 71 owner -occupied townhouses 'on 9.8 previously zoned R-3 townhouse acres at the southwest corner of Yankee Doodle Road and Elrene Road was approved on September 6., 1988. The developer, New Horizon Homes, is asking for a one-year extension to the preliminary plat. New Horizon's other project in Eagan, Boulder Ridge townhomes located along Diffley and Thomas Lake Roads, is selling fairly well and they do not want to begin another project until that project nears completion. (All preliminary plat extension requests are noticed to all City departments at the Monday morning staff review meeting and each has been allowed two weeks to review the project and conditions.) As mentioned at the special City Council meeting of September 12, this site surrounds a two -acre parcel reviewed in the multi -family land study initiated by the Council. The Wescott Square site was not reviewed separately since there was an active application in process. As condition #3 of plat approval, these units must comply with the multiple family housing ordinance amendments of July 5, 1988. Staff recommends adding the condition that all open space green areas shall have an underground irrigation system. Engineering staff noted that the County may require additional right-of-way along Yankee Doodle Road. There were no other comments. Attached for your review is a copy of the site plan, the preliminary plat conditions of September 6, 1988 and the multi- family study of the parcels surrounded by this site. If you would like additional information, please let me know. '18ty Planner is,/is ESFEFFiilt�",� � r•�rt��t�vt� 5oa6aos�5a� i ; ; r II ` bib II ` 4rrVr'1Vrr_ 40, no Egan moved, Gustafson seconded, the motion to approve the preliminary plat for Wescott Square Addition/New Horizon Homes of 9.83 R-3 zoned acres for 71 -units, adjacent to Yankee Doodle and Elrene Road, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987, shall be complied with: Al, B1., B2, B3, B4, C1,, C2, C3, C4, C5, D1,, E1, F1, and G1. 2.. A copy of the townhouse bylaws shall be submitted to the City Attorney for review. 3. The developer shall comply approved on July 5, 1988 including impervious surface coverage. with all ordinance amendments exterior finish, garage size, and. 4. All trash shall be contained in the garages until the day of pickup. 5. The drainage swale along the southerly portion of Block 3, will not be allowed. 6. The Development is required to submit engineering documentation for staff review and approval for the proposed retaining,w,all. 7.. The Development is required to -contain ponding areas entirely within the boundaries of the Development. R. The Development is required to provide a 4 cfs storm sewer outlet and a sanitary sewer service stub to Parcel 4013-01.. 9. The Development is required to provide individual sewer and water service to each proposed unit. 10. Council authorization of a public improvement to provide the downstream storm sewer system and upgrade Rost and Elrene Roads,,-yto the appropriate urban section is required prior to final plat approval. All voted in favor. MULTI -FAMILY RESIDENTIAL LAND STUDY r.TTT_W GENERAL LOCATION: SIZE: ZONING: COMPREHENSIVE PLAN LAND USE DESIGNATION: EXISTING LAND USE: SURROUNDING LAND DBE, ZONING, AND COMP PLAN LAND USE DESIGNATION: Area G consists of one parcel Southwest corner of Yankee Doodle Road and Elrene Road, in the NE 1/4 of Section 14 2 acres Area G is a :small site. Combination of this parcel with other adjacent parcels not included in this study may be necessary in order to develop this site. R-3 D -III one single-family dwelling Single-family residential development of Area G could incorporate the existing dwelling. Other development types may require removal of the dwelling. North - The variety of uses surrounding Area G presents several possible land use options. No single use will be completely compatible with all surrounding uses. As such, buffering will be necessary with any development type, possibly through a variety of techniques. - PAGE G.1 - �1_4 vacant; zoned I-1(PD); designated IND h Sout- townhouse residential (pending,); zoned R-3; designated D -III East - vacant; zoned RB(PD); designated D -III West - townhouse residential; zoned R-3; designated D - III North - The variety of uses surrounding Area G presents several possible land use options. No single use will be completely compatible with all surrounding uses. As such, buffering will be necessary with any development type, possibly through a variety of techniques. - PAGE G.1 - �1_4 Area G should be informed of potential aircraft noise. In addition, the site may receive traffic noise from Yankee Doodle Road. Although the noise levels received from this roadway may not be consistently severe, development design should be sensitive to traffic noise generated by minor arterials. DEVELOPMENT OPTIONSt Based on the extremely small size of Area G, this parcel would likely require combination with the abutting parcels for feasible development. The abutting parcels have a pending townhouse proposal. Maintaining the current D -III designation and R-3 zoning, would allow for a natural expansion of this townhouse project in the future. Buffering techniques should be used to provide appropriate transitions between the townhouse uses on these parcels and the industrial district to the north, the proposed commercial uses to the east and potential low-density residential uses to the south. Although Area G is not in an identified aircraft noise zone,, area residents have reported noise impacts. Noise attenuable; construction standards, though not required, should be encouraged. - PAGE G.3 - 1 Z� -ZlGi1_IIRM1_`:1 Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable ,to the Entire City Code Including ''Penalty for Violation:" and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance sball take effect upon its adoption and publication according to law. ATTEST: By: Its: ,Clerk Date ordinance Adopted: CITY OF EAGAN City Council By: Its,: Mayor Date Ordinance Published in, the Legal Newspaper: l 3 `{ NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER 10 ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY AMENDING SECTION 10.10 REGARDING DANGEROUS WEAPONS AND ARTICLES; AND BY ADOPTING BY REFERENCE EAGAN C3TY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 10 is hereby amended by changing 10.10, Subd. 4., to read as follows: Subd. 4. Exception. Neth&nq in Subdivision 3 of this Section shall not apply to: A. A display of fireworks by an organization or organizations' operating under a' ued by the Council ev to _ _____ _«___` ,_ t`_ '___`_ a B. A person in the lawful defense of Vie -person, rr family or property. C. Vhis ___t__ `& _ ___ aprl- be The discharge of -rr-� firearms in a an approved firea-rms range attbheriaed in weibing operating under a permit. issued by the Council Nor.shaZ1 &-ibdia-Usion ' apply to sli eki%a • prior to August 15., 1989. A Ry a landewners, —,er his gdesh in D. Q By !a%+ Law enforcement or military personnel while in the course of their duties. IL G My -a Any person participating in a special hunting season, which season may not conflict with State law or regulations, established by the Council for purposes of wildlife management. l3� STATE OF DEPARTMENT OF NATURAL RESOURCES PNONEN01612) 445-9393 31 August 1989 Area Wildlife Office 223 Holmes Street, Room 101 Shakopee, MN 55379 Mr. John Yanta 7760 France Ave. S. Shite 770 Mpls, MN 55435-5282 Dear Mr. Yanta: l u5eo FILE NO. SFp� l9R� This is in response to our telephone conversation today concerning the effects of your hunting on, -the Joe Kennealy property in Eagan. You anticipate having 3 to 4 hinters on the property at various times hunting deer and Canada geese. The property is located in the south 1/2 of Section 18 'between old Cedar Avenue and the Burlington Northern tracks, I would encourage the city to allow you to hunt this area. This is the type of situation which I had in mitt] when I discussed the proposed hunting closure with Police Chief Gagen. Your harvest of Canada geese would be in accord with the objective of the DNR to slow the growth of the population in the 7 -county metro area. I have already had nuisance complaints from Eagan residents regarding geese. Any goose harvest, especially during the special metro seasons (Sept 1-10) and December will help to reduce local geese while not impacting migrants. The alternative is, the expensive "trap and transplant" program which is underway in other cammunities and Is paid for by the cities. Our projections indicated that the metro population would increase by 200 % (triple) by 1990 without action. Our objective is to limit the increase to 100 % (double). This goose harvest will be beneficial to the city. Geese will not be eliminated from the city, but the harvest will reduce the need for other controls. The harvest of deer in this area is also in accord with DNR objectives to reduce the deer population density. Our objectives are well known to the city council, and they have endorsed them by opening the Fort Snelling State Park for shotgun deer hunting. Your harvest of deer will help us attain aur goal, and it will reduce the need for taking adAiticnal deer with sharpshooters. I request that you report the number and sex of deer taken in this area if the city allows. We can then add this to the special hunt total to determine the number to be taken by sharpshooters. Your deer harvest will be beneficial to the city of Fagan in that it will help to reduce deer -car collisions and damage to vegetation. cezkIo,G / on M. Parker, Area Wildlife Manager AN EQUAL OPPORTUNITY EMPLOYER 13 -.;z- Hon. Mayor Vic Ellison and City Council Members of Eagan September 5, 1989 Page Two 6. Enclosed is a letter from the Minnesota Department of Natural Resources. Jon Parker has outlined the possible dangers of not harvesting both geese and deer in the seven county metro area. Jon also is in support of having the city allow a special hunting season for the Yanta party. 7. We anticipate not having more than 4-5 hunters at any given time hunting at the subject property. In accordance with the City Council's meeting set September 19, I would appreciate the opportunity these ideas and address any questions or concerns Council may have. If you should have any further need additional information, please feel free to My work number is 924-4625. Thank you once again consideration. Sincerely,, �iA Jona han R. Yanta jla647 Enc. 13\ for to present that the questions or contact me. for your September 5, 1989 Hon. Mayor Vic Ellison and City Council Members of Eagan Attn: Karen Finnegan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Mayor/City Council Members: Pursuant to the City Council member's August 15 amendment to the Eagan Dangerous Weapons Ordinance which no longer allows hunting in Eagan, I would like to submit this letter outlining my request for permission through the City for a special hunting season permit. This permit will follow the guidelines of Ordinance 10.10, Subdivision 4. I have outlined for your review various reasons and evidence on why I would appreciate the opportunity in receiving a permit to hunt in Eagan. The subject property is located in the southern one-half of Section 18, between Old Cedar Avenue and the Burlington Northern railroad tracks. At the city council meeting I will outline the following facts to support my reasons for hunting: 1. Install and implement large readable and unremovable signs that indicate ("No Public Hunting"). 2. I will present a plat map outlining Joe Kenneally's property and all contiguous property that would be affected by this special hunt. 3. I will provide license plate numbers for all individuals' cars who willbe hunting during this special season. These license plate numbers will allow the Eagan city police department expedient interpretation of any potential trespasser on the subject property. Also, each individual hunting on the subject property will be carrying a special hunting permit signed by the property owner (Joe Kenneally). I have included the specific dates in which we are requesting a permit to hunt the subject property: Bow hunting for deer which start September 16 -December 31. Duck and goose hunting which dates have yet to be determined. Pheasant hunting which starts October 15 -December 3. �3b a problem and it would be difficult to enforce exceptions to the Dangerous Weapons Ordinance. He request that if the Council should approve the request that it be on a trial basis for this year only, and that any issues that arise be evaluated and that permits in the future be based on that evaluation. Staff has a concern with the confusion that may arise for other persons, wishing to hunt as to the legality of hunting on that property or on other open property in Eagan. The City Council will have to determine whether they wish to establish a "special hunting season ... for purposes of wildlife management" for an individual on a specific parcel of leased land within the City as requested for deer,, goose and pheasant from September 16 through December 31, dates inclusive. ACTION TO HE CONSIDERED ON THIS ITEM: To approve or deny a request from Mr. Jonathan Yanta for the establishment of a special hunting season for him for the purposes of wildlife management on a sixty (60) acre parcel of land which he leases in the City of Eagan for deer, goose and pheasant hunting from September 16 through December 31, 1989, inclusive. Agenda Information Memo September 19, 1989 City Council Meeting SPECIAL HUNTING BEASON REOVEST/JONATHAN R. MANTA L. Request, Special Nunting Season Permit, Jonathan R. Yanta, 7760 France South, Suite 770, Ninneapolis--The City has received a request from Mr. Jonathan Yanta, who leases property in the City of Eagan, for a special hunting season permit. He is requesting a special hunting season permit for: "Bow hunting for deer, which starts September 16 -December 31." "Duck and goose hunting, which dates have yet to be determined." "Pheasant hunting, which starts October 15 -December 3." In official action at the August 15, 1989 City Council meeting, the City Council affectively banned hunting within the City limits of Eagan by eliminating the following language from the Dangerous Weapons and Articles Section of the City Code (Chapter 10.10, Subdivision 4): "By a landowner, or his lessee, or his guest in company of the landowner or lessee by specific invitation, upon lands owned by him, provided that no shot, bullet or other ammunition used shall pass beyond the boundaries of his property, nor shall the discharge of the firearms occur within 500 feet of any building on an adjoining owner's property or occupied residence; nor in any event create a nuisance or danger to other persons. Provided, further,, that such shooting shall be on land -zoned agricultural and containing five acres or more, and only shot shells may be used." However, an exception to the hunting ban is included in the ordinance for "any person participating in a special hunting season, which season may not conflict with State law or regulations, established by the Council for purposes of wildlife management." For—e Council's information, enclosed on pages L2-0 through is a copy of the letter of request from Mr. Yanta and a copy of the letter he obtained from the Department. of Natural Resources. A copy of City Code 10.10 as amended by the City Council 1n official action at the August, 15., 19819 City Council meeting is enclosed on pages I'3 3 through . Chief of Police Geagan has reviewed Mr. Yanta's letter of request and has also talked with him. Chief Geagan is concerned that the Police Department would be placed in a position where it would be required to police trespassing laws for individual hunting on private property being leased by an individual outside the City. Chief of Police Geagan also commented at the August 15, 1989 City Council meeting that the area in which Mr. Yanta is requesting permission to hunt is NEW HORIZON HOMES, INC. 12201 MINNETONKA BOULEVARD MINNETONKA, MN 55343 933-9907 AUG 2 1 1989 August 14, 1989 Jim Sturm City Planner City of Fagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Sturm: On September 6, 1988, the City of Eagan gave its approval of the preliminary plat for the Westcott Soquare Addition. By this letter, we are requesting an extension of the preliminary plat approval for an additional one year period'. Due to general market conditions this past year, New Horizon Homes still has twenty-seven townhome units to sell in the Boulder Ridge project in Eagan. As a result, we feel, it would not be prudent to begin development of the Westoott Scquare Addition this fall, but would begin development next spring as soon as we had received all the necessary final approvals from the City of Fagan. We are committed to developin4 the Westcott Scquare Addition and look forward to working with the City of Eagan on this project. Yours truly, New Horizon Homes, Inc. doe - John C. Madison President Agenda Information Memo September 19, 1989 City Council Meeting CONDITIONAL USE PERMIT/HIGHWAY SALES FOR SALES AND LEASING J. Conditional Use Permit, Highway sales Ina., To Allow Tractor Sales and Leasing in the LI (Light Industrial) District Located in Eagandale Industrial Park in the southwest Corner of the Inner section of Lone Oak Road and Highway S5 in the Northeast Quarter of section 11 and the Northwest Quarter of section 12--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on Tuesday,, August 22, 1989 to consider a conditional use permit for the leasing and selling of tractors by Highway Sales Inc. in an LI district. The APC is recommending approval of this item. For a copypf the staff report on this item, refer to pages L through F'K e - copy of the APC minutes regarding this item, refer to page ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for Highway Sales Inc., to allow tractor sales and leasing in a light industrial district located in Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55. 13� • SUBJECT: APPLICANT: LOCAT=ONs EXISTING ZONING: DATE OF PUBLIC HEARING: DATE OF REPORT: COMPILED BY: APPLICATION SUMMARY CITY OF EAGAN CONDITIONAL USE PERMIT HIGHWAY SALZSe INC.r JOHN BEIBEL 800 LONE OAR ROAD LI (LIGHT INDUSTRIAL) AUGUST 22.8 1989 AUGUST Ile 1969 PLANNING DEPARTMENT An application has ,been submitted requesting a Conditional Use Permit to allow Highway Sales, Inc. to lease and sell tractors. COMMENTS Highway Sales, Inc. is located in the new Dart Transit building located at 800 Lone Oak Road. They have recently moved their business from St. Paul to Eagan. Highway Sales is in the business of leasing and selling tractors; one of their largest clients is Dart Transit. The Conditional Use Permit has been applied for in order to acquire the necessary dealers license from the State of Minnesota, primarily for the activity of leasing tractors. Highway Sales, Inc. has a fleet of over five hundred tractors; however., the applicant stated the average number of lease and sale items which will be located at the Eagan site at any given time will be between four and seven. If approved, this Conditional use Permit shall be subject to all applicable Code regulations. CONDITIONS 1. No more than seven tractors shall be located at this site for leasing or selling at a time. 2. No automobile leasing or selling shall be allowed. (3(p DART OFFICE BUILDING FLOOR PLAN - FIRST FLOOR - INSURANCE �� LEGAL CAPACITY T ADEVELOPMENTF7 MIOWAT SL E! _ i DRIYERI DATA PROCESSING CLASSROOMS r' 9fRlFMEMS DISPATCH COMPUTER --1 PISS LICENSING LUNCHROOM FLOOR PUN IST FLOOR 19.952. SO. FT. �06 DART TRANSIT CO. IDD LONEGAK RD. EAGAN. MINNESOTA ;s Rl Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 2,2, 1989 City Planner Jim Sturm introduced the matter to the Commission. The applicant explained the sign modifications to the Commission. Merkley moved, Graves seconded, the motion to close the public hearing and approve a conditional use permit to allow a pylon sign in the Public Facilities district located in the southwest corner of the intersection of Glory Drive and Nicols Road in the northwest quarter of Section 30. All voted in favor. CONDITIONAL USE PERMIT/HIGHWAY SALES, INC. Chairman Pawlenty convened the public hearing regarding a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in the northeast quarter of Section 11 and the northwest quarter of Section 12. City Planner Jim Sturm summarized the application for the Commission. The applicant was present at the meeting. Commissionmember Graves asked the applicant if the proposed condition limiting the site to seven tractors would be a burden. The applicant responded it. would not be a burden at the present time and that he would request a change if it became necessary. Graves stated he felt the proposed condition should be similar to a previous condition approved by the Commission and recommended eight tractors be allowed on the site at one time. Commissionmember Voracek asked if the site would be limited to tractors. The applicant stated that no trailers would be located on the site as the company did not lease trailers. Commissionmember Miller recommended amending proposed condition number 1 from seven tractors to eight tractors. Miller moved, Voracek seconded., the motion to close the public hearing and approve a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in the Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in ,the northeast quarter of 'Section 11 and the northwest quarter of Section 12, subject to the following conditions: 1. No more than eight tractors shall be located at this site for leasing or selling, at one time. 2. No automobile leasing or selling shall be allowed. All voted in favor. 13c� Agenda Information Memo September 19, 1989 City Council Meeting CONDITIONAL USE PERMIT/PEACE REFORMED CHURCH/PYLON SIGN E'. Conditional Use Permit, Peace Reformed Church, To Alsop a Pylon sign in the PF (Public Facilities) D'i'strict Located in the Southwest Corner of the Intersection of Glory Drive and Nicole Road in the.Northwest Quarter of section 30--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on Tuesday, August 22„ 1989 to consider a conditional use permit for a pylon sign in the Public Facilities District located in the southwest corner of the intersection of Glory Drive and Nicols Road for Peace Reformed Church. The APC is recommending approval of this item. For co y of the staff report =this item, refer to pages through W For a copy of the/AP . minutes regarding this item, refer to pages through 1 ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit to allow a pylon sign in a Public Facilities District located in the southwest corner of the intersection of Glory Drive and Nicols Road for Peace Reformed Church. SUBJECT! APPLICANT! LOCATION! EXISTING SONINGS DATE OF PUBLIC HEARINGS DATE OF REPORT! COMPILED BY: CONDITIONAL USE PERMIT PEACE REFORMED CHURCH 2180 GLORY DRIVE PEACEFUL HEIGHTS ADDITION PF (PUBLIC FACILITIES) AUGUST 22j, 1989 JULY 28, 1989 COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION BUMHARYI An application has been submitted requesting a conditional Use Permit for a pylon sign. COMMENTS! Peace Reformed Church decided to modify their existing sign in December 1988. They removed their sign for approximately one month while Schad -Tracy Signs made the minor modifications. one of the changes was an additional 3' added to the total height of the sign. This brought the sign over 7' to 9'9". City Code designates pylon signs as a Conditional Use. The 48 square foot sign meets all other Code requirements (square footage, setback, etc.) Churches are exempt from the sign permit fee of $2.50 per square foot. 1989 STREET MAP Gq 1987 ZONING MAP ere&* IAIA •r Avg of _ ren• /5 f'I .7... V K'"' ;► �) T i! 1989 STREET MAP Gq 1987 ZONING MAP .e w w4 NrnN I M I N N, DEPT ' OF TRANSPO I RTATION : RI 4 O 6 UHT OFSo AY PLAT NO. � � OqR F I ••�- ara-.. M I , • I q- - -- -- q ._enr_.. I .► P �. au a ql m I� �S T __a•eM - r =m 1' p 4;p Z s m T%N a DDC IIO.E0007D ` _ voa _ ao v nr• Mae ,aN�Y .es • •a -• _LED N 'RD N0. 23) AVENUEACgsD.Le y _ :-_�. O.�S7l�IE�AI��f.r..dV�Z' 0' Q' — — PEACE _ CHURCH CHtJR4H 5GHOOj ,.... a;451 F10RNiN4 WpPSHiP,...... 9r3o AMD......... -- _— = ' _ _. -.. – . _ EYEM� ►jL� YESPbR`a.... 5'. DO rrlliy mei 0 TMs" 4OTr, . OTgof SIS hir1. — 6" LES TMIS --z- Yz" I,Ln,ERs MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA AUGUST 22., 1989 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, August 22, 1989, at 7:00 p.m. at the Eagan Municipal Center. Present were Chairman Pawlenty, Members Voracek, Graves, Trygg, Merkley, Miller, and Gorman•. Also present were Assistant City Engineer Mike Foertsch, Community Development Director Dale Runkle, City Planner Jim Sturm and City Attorney Mike Dougherty. AGENDA City Planner Jim Sturm recommended continuing the following items to future Advisory Planning Commission meetings: Item A under Old Business (Robert J. and Grace M. O'Neil) and Item B under Old Business (Kenneaiy Addition - Richard .Kennealy); Item A under New Business (Lance Company - Rezoning) and Item D under New Business (Conditional Use Permit - Minnesota Public Radio). Voracek moved, Graves seconded, the motion to approve the agenda as amended. All voted in favor. MINUTES July 25, 1989.. Commissionmember Voracek requested the deletion of paragraph '7 on page 15. Voracek moved, Graves seconded, the motion to approve the July 25, 1989 Advisory Planning Commission minutes as amended. All voted in favor. ROBERT J. AND GRACE M. O°'NEIL REZONING Chairman Pawlenty announced that a special meeting would be held on Thursday, September 14, 1989 at 7:00 p.m. by the Advisory Planning Commission to review the O'Neil matter. CONDITIONAL USE PERMIT/PEACE REFORM CHURCH Chairman Pawlenty opened the first public hearing for the evening regarding a conditional use permit to allow a pylon sign in the Public Facilities district located in the southwest corner of the intersection of Glory Drive and Nicols Road in the northwest quarter of Section 10. M Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 City Planner Jim Sturm introduced the matter to the Commission. The applicant explained the sign modifications to the Commission. Merkley moved, Graves seconded, the motion to close the public hearing and approve a conditional use permit to allow a pylon sign in the Public Facilities district located in the southwest corner of the intersection of Glory Drive and Nicols Road in the northwest quarter of Section 30. All voted in favor. USE PERMIT/HIGHWAY SALES, INC. Chairman Pawlenty convened the public hearing regarding a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in Eagandale Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in the northeast quarter of Section 11 and the northwest quarter of Section 12. City Planner Jim Sturm summarized the application for the Commission. The applicant was present at the meeting. Commissionmember Graves asked the applicant if the proposed condition limiting the site to seven tractors would be a burden. The applicant responded it would not be a burden at the present time and that he would request a change if it became necessary. Graves stated he felt the proposed condition should be similar to a previous condition approved by the Commission and recommended eight tractors be allowed on the site at one time. Commissionmember Voracek asked if the site would.be limited to tractors. The applicant stated that no trailers would be located on the site as the company did not lease trailers. Commissionmember Miller recommended amending proposed condition number 1 from seven tractors to eight tractors. Miller moved, Voracek seconded, the motion to close the public hearing and approve a conditional use permit to allow tractor sales and leasing in the Light Industrial district located in the Eagandale•Industrial Park in the southwest corner of the intersection of Lone Oak Road and Highway 55 in the northeast quarter of Section 11 and the northwest quarter of Section 12, subject to the following conditions: 1. No more than eight tractors shall be located at this site for leasing or selling at one time. 2. No automobile leasing or selling shall be allowed. All voted in favor. Agenda Information Memo September 19, 1989 City Council Meeting L. Preliminary Plat, George W. Giles Addition (Phillips 66 1st Addition-Replat), Phillips 66, A Comprehensive Guide Plan Amendment and Rezoning of Approximately .78 Acres from A (Agricultural) to a PD (planned Development) District, A Preliminary Plat Consisting of Two Lots and a Conditional Use Permit to Allow Motor Fuel Sales and a Car wash Located Along the test side of Pilot Knob Road, North of Duckwood Drive in the Northeast Quarter of Section 16--A public hearing was held by the Advisory Planning Commission at their last regular meeting held on Tuesday, August 22, 1989 to consider requests for a replat, a Comprehensive Guide Amendment and rezoning, a preliminary plat, and a conditional use permit for Phillips 66 to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road,_ north of Duckwood Drive. The APC is recommending approval of all items; however, all items received a 4-3 vote for approval. For a cop of the staff report on this item, refer to pages through . or a copy of the APC minutes regarding this item, refer to pages through�-L. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary plat of George W. Giles Addition (Phillips 66 1st Addition, Replat),, a Comprehensive Guide Plan Amendment and rezoning of approximately .78 acres from Agricultural to Planned Development District, a preliminary plat consisting of two (2) lots and a conditional use permit to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road, north of Duckwood Drive. 1 q(e CITY OF EAGAN SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONINGp PRELIMINARY PLAT, AND CONDITIONAL USE PERMIT - GEORGE R GILES ADDITION (PHILLIPS 66 REVISED) APPLICANT: PHILLIPS 66 COMPANY LOCATION: ME 1/4 OF SECTION 16 EXISTING ZONING: AGRICULTURAL DATE OF PUBLIC REARING: AUGUST 22, 1989 DATE OF REPORT: AUGUST 140 1989 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY Separate applications have been submitted requesting a Comprehensive Guide Plan Amendment and Rezoning of approximately .78 acres from A (agricultural) to a 'PD (planned development) district, a Preliminary Plat consisting of one lot and one outlot on 1.98 acres, and a Conditional use Permit to allow motor -.fuel sales and a car wash. The Conditional Use Permit will include a pylon sign. On May 15, 1989, the City Council approved a Comprehensive Guide Plan Amendment, Rezoning, and Preliminary Plat requested by Phillips 66 Company. Since.that time, the owner of the .78 -acre parcel west of the, original site (George W. Giles) passed away and the applicant was able to acquire this property. The addition of this parcel has resulted in a reconfiguration of the site layout and a revised Preliminary Plat request. COMPREHENSIVE PLAN The project site is designated for LB (limited business) use in'"e Comprehensive Land Use Guide Plan. The proposed motor -full station/car wash use is most consistent with the GB (general business) designation and, as such, would require a Comprehensive Plan amendment to change the land use designation to GB. A GB designation would generally be compatible with adjacent CSC (community shopping center) uses to the east,; however, adequate buffering of the project site is necessary to provide appropriate transitions between the GB. uses and adjacent LB uses to the south. The adjacent property to the south was zoned to allow commercial uses within the Pond View Planned Development. N7 EXISTING CONDITIONS AND'BITE PLAN Currently, there is a single-family home on this site. The applicant was recently able to purchase the smaller .78 -acre triangular parcel immediately to the west that has direct frontage along I -35E. With any development on this site, the well and septic systems must be abandoned to City specifications. The site is situatedsouthwest of Pilot Knob Road and I -35E. Some existing hardwood deciduous trees could be transplanted on and off of the site. The convenience/cashiers building contains 1,405 square feet and the car wash contains 1,556 square feet, along with a canopy containing 7,467 square feet. Total lot coverage is let in a 35% coverage district. The revised site plan does not alter the original canopy or building sizes or the number of proposed pump islands; however, the revised plan calls for east/west internal traffic circulation. The site plan calls for lot 1, block 1 and an outlot. Access to the outlot, when it develops, is proposed through an ingress/egress cross easement that will align with Crestridge Drive. Development of the outlot will require Planning Commission review and Council approval. Proposed development on the triangular parcel west of the easement currently calls for a pylon sign. Due to the size and configuration of this parcel, further development should not be allowed. All building and parking setbacks meet Code requirements. Six gasoline pump islands are proposed and adequate parking has been provided. Both buildings and the trash enclosure will have a rock - faced finish and black canopies accented by red stripes and lettering. The trash enclosure is shown attached to the east side of the car wash building which faces Pilot Knob Road. It appears the trash enclosure could be more effectively screened if it was located on the west side of the car wash. The pylon sign has not been designed; however, Code will allow a. maximum height of 27 feet and 125 square feet of signage per side. All canopy signage will be limited to 20% of the canopy facade. A landscape plan was prepared by a landscape architect familiar with Eagan Is -landscape requirements and concerns about the freeway corridor image, as well as streetscape appeal. It is well done and will not need to be revised for further submissions. PARR ISSUES The proposal shall be subject to a cash parkland dedication. A 6 - foot concrete sidewalk shall be placed along Duckwood Drive, with an 6 -foot bituminous trail along Pilot Knob Road. (4s GRADING/DRAINAGE/EROSION CONTROL: The preliminary grading plan submitted as a part of this application identifies cut areas of 2' to 71 over the majority of the site. This will allow the site to be near the same elevation as the surrounding streets to the east and south. The grading plan also proposes to construct berming along Pilot Knob Road and Duckwood Drive. The proposed grading plan proposes to drain the storm water runoff across the site in a southeasterly direction. Staff recommends that this runoff be directed to an existing 15" storm sewer stub located in the northwest corner of Duckwood Drive and Pilot Knob Road. This will allow the Outlot to contribute the runoff from the future development to connect to the existing storm sewer heading northerly along Pilot Knob Road. If the storm sewer layout is revised, then both existing storm sewers will be adequately sized to accommodate the runoff from the entire development. UTILITIES: Sanitary sewer of sufficient depth and capacity to serve this site is readily available from an existing 8" sanitary sewer located on the north side of Duckwood Drive. The Developer proposes to extend the 8" sanitary sewer to the north across Lot 1 to the outlot to provide service for the future development on the outlot. A manhole shall be added on the site over the 4" sanitary sewer service line to facilitate cleaning of the line from the car wash. Water main service of sufficient capacity and pressure is readily available for Duckwood Drive and Pilot Knob Road. The development proposes to take its water main service from the existing 30" DIP water main on Duckwood Drive. Staff recommends that the developer take its water main service off the existing hydrant lead on Duckwood Drive. This layout would not require a street removal and replacement on Duckwood Drive. the developer proposes to extend the 6" water main to the north across Lot 1 to the outlot to provide water service to the outlot. The developer will be responsible for capping and abandoning any existing wells on the site in accordance with Minnesota Department of Health requirements. STREETS/ACCESS/CIRCULATION: The preliminary site plan submitted as a part of this application identifies two driveways off Duckwood Drive. Both driveways shall be 30' wide openings with 25' curb return radii. The easterly opening shall be aligned opposite the driveway to the south for the Duckwood Crossing Development and the westerly opening shall be aligned opposite Crestridge Drive to the south. Concrete valley gutters shall be constructed across both driveway openings at Duckwood Drive. lq� Concrete curb and gutter shall be constructed around the outside of the entire parking lot. No access is being proposed to Pilot Knob Road.. Dakota County has recently installed traffic control signals at the intersection of. Duckwood Drive and Pilot Knob Road. Circulation through the site generally appears to be adequate. The tanker trucks will be out of the normal circulation pattern as they fill the gas tanks. EASEMENTS/RIGHT-OF-WAYYPERMITS: Appropriate easements are required for all public utilities installed outside of the public right-of- way. Since the 8" sanitary sewer and 6" water main proposed to be installed across Lot 1 will service another parcel (Outlet A), they shall be covered by a public utility assessment. As shown on the preliminary plat, 75' of half right-of-way has already been obtained for Pilot Knob Road. An add--i-tional 10' of right-of-way is requested along Duckwood Drive to provide a 40' half right-of-way. All regulatory agency permits shall be acquired within the appropriate time frame as required by the affected agency. 15o FINANCIAL OBLIGATION Based on the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule. improvement Proiect 8 Rate Ouantity Amount Water availability charge 538 $2,115/A 1.32A $ 2,795 Lateral ben. water trunk 514/24 8.95/F.F. 386.83 F.F. 3,462 Lateral ben. water trunk 514/24 13.75/F.F. 201.83 F.F. 2,775 Storm sewer trunk 297R .056/S.F. 35,758 S.F. 2,002 Storm sewer trunk 297R .027/S.F. 57,562 S.F. 1,554 Storm sewer lateral 466 18.95/F.F. 17 F.F. 322 Trail - Pilot Knob 466 8..10/F. F. 175 F.F. 1,418 Street - Pilot Knob 466 90.35/F.F. 100 F.F. 9,035 Street - Duckwood Drive 514 50.35/F.F. 172 F.F. 8,660 Street - Duckwood Drive 514 90.35/F.F. 176 F.F. 15,902 $47,925 (Sl GEORGE W GILE6 ADDITION C•ONDITIONB 1. The following standard conditions of plat approval as adopted by. Council action on September 15, 1987 shall be complied with: Al, Bl, Cl, C2, C4,, El, and F1. 2. The well and septic system shall be abandoned to WPC -40 and City standards. 3. No outside displays or sales shall be permitted. 4. All signage shall be subject to the City's one-time sign fee of $2.50 per square foot and no fabric -type signage shall be allowed on a permanent basis. S. The pylon sign shall not exceed 27 feet in height, with a maximum signage area of 125 square feet per side. 6. The parking stalls shall be 10 feet wide. 7. No development other than the pylon sign shall be allowed west of the cross easement. S. The landscape plan prepared by Kerr -Thorson & Company, dated July 17, 1989, shall be submitted as the final landscape plan. Irrigation shall be required and a two -foot berm shall be provided along Duckwood Drive. 9. The trash enclosure shall be located on the west side of the car wash facility. 10,. Flag poles shall not exceed 27 feet in height. 11. A 40 -foot half right-of-way is required for Duckwood Drive. 12. Lot 1 shall convey its surface water runoff to the existing storm sewer system in the intersection of Pilot Knob Road and Duckwood Drive. Outlot A shall convey its future surface water runoff to the existing storm sewer system in Pilot Knob Road. 13.. The clean out for the sanitary sewer service for the car wash shall be a standard manhole to facilitate cleaning and maintenance. 14. A restricted access easement shall be dedicated adjacent to Pilot Knob Road and Duckwood Drive with the exception of 2 - 50' access points from Duckwood Drive opposite Crestridge Lane and the entrance to Duckwood Crossing on the south. 15• A minimum 40' 'half right-of-way shall be dedicated for Duckwood Drive. 16. A 6' concrete sidewalk shall be installed along the entire frontage of Duckwood Drive. �S� A. B. C. STANDARD CONDITIONS OF PLAT APPROVAL Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. Basements and Rights -of -Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right -of -wag. 2. This development shall dedicate, provide, or financially, guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment; depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and, temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. Plans and e2ecifications 1. All public street's and utilities necessary to provide service to this development shall be designed by 'a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. s 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. (53 STANDARD CONDITIONS OF PEAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not release until one year after the date of installation. 5. All internal public and ,private 'streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public improvements 1. Zf any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. R. permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. T. ParksMedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1.. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: PLATAPPR..CON LTS #1 6/12/89 /S�1 STREET MAP ZONING MAP COMP PLAN MAP I e%F9 77. lit D n [Al D -f /S -r 121 LACK - T" ----------- PFrFivEr) Wil 9 6 S9 PRELIMINARY FtAr Of GEORGE W GILES ADDITION r OA S: I h Alt (D LACK - T" ----------- PFrFivEr) Wil 9 6 S9 PRELIMINARY FtAr Of GEORGE W GILES ADDITION 1� Alt— r.) i ♦ • � I I n•♦x Mo i / -..x91` • I 1 � 1j i� 'IR v Iwe • C f El r.' / V _ I'IIII.I.IPS 66 COMPANY s st:ulv�cgt�I:Je .. YIiYO .... _ ., .ac .1. nm!coo.... ur u y{1[L. N!PT illi rL!SL - .I n-3220 1 111 0 1 1� Alt— r.) i ♦ • � I I n•♦x Mo i / -..x91` • I 1 � 1j i� 'IR v Iwe • C f El r.' / V _ I'IIII.I.IPS 66 COMPANY s st:ulv�cgt�I:Je .. YIiYO .... _ ., .ac .1. nm!coo.... ur u y{1[L. N!PT illi rL!SL - .I n-3220 1 111 0 PREL/M/NARY . PLAT 4 ' Of _ _ PH/LL/PS 66 ADOMON s•s� - ; oil- WA - LN, Aq II V�J, i�J• •��� ` _ moi'©---�L�, I�je - ��--_��--_ .V / //�� 1 ..C.;.�• �:: :�Ti•:J'� �'Ji.:::•}ii}: Yw.r� S _ — – .: / . ,:; :;.t .• -;;+!::.c-:;{;: :I�t is `•'t�-' �:� . =a:a1 - I , � � f -- — _ I..ti, • I �� }::':':"y .w:':':':.•:::::::::.`•:: • } :•j. X;O,�'-�...�TttivJv X LX J. 1 HATER AVAILABILITY z W a 9 _} 1 f I iIiI" Wil [ I ! [ 1 II I � it �'•�`� i' L j I� I i j,! i i L�,'' li(Il�j{li(�I II�{II(i !11 t It 11 II �. Q W Q •T• - YONi !If NIf�! , I 0 j al �;Ill.i; 1 1„41�II.jLI N, fir mrsw a � � e' _ rLqr OA N / .t:: :•: •:::: : may ...:::::• [ ; .:: h A I j%�!r ltlt!{!! l y�V i 1.1•%"P r' k=l�'! 'i y�C' ►i ! J 1 jr,rF*'!li Ni It/� � !;)r�ar)� J,r �JJIh1! rlr �rl�r, r J�►Rli!'tJ`+c+t�-��'�'� STORM SEVER TRUNK 62% of area not assessed PRELIMINARY. PLAT Of PH/LL/PS 66 ADD/7/ON .{I / . :•. /.•. 11•\ i% ......... •: •:.:•,�( Y - • • IA _ :.< ..'• r :;i:•::.;•::�:�:•:r:�•:..�•'>r-cam::=.':•::•: STORM SEWER TRUNK UPGRADE PRELIM/NARY. PLAT Of PH/LL/PS 66 ADDITION _�- 3 II r r 11 \rll . i!Id I. 11 !10 '• i � 1�1;.iII,JI 1 t.,u�11.IL1 a r 111\ � ``\I'•�� I I `I I 1 i I .,��� � ' '1 1 O I 1 \� �•e \ \`,\ \ \ �� '\ Y III - 4 1 T\ `�\ \\ \\ \\ '` \' � b - '• �T�"'a �� V -I .�� Lam_ V /l .. I 'f . 1 / .;I is ILI,Iillildl, !I ;Iii; = ,''II 1; � II iii'I Ao(o ii, :'I'IIf A i ' 0 � o Q II r r 11 \rll . i!Id I. 11 !10 '• i � 1�1;.iII,JI 1 t.,u�11.IL1 a r 111\ � ``\I'•�� I I `I I 1 i I .,��� � ' '1 1 O I 1 \� �•e \ \`,\ \ \ �� '\ Y III - 4 1 T\ `�\ \\ \\ \\ '` \' � b - '• �T�"'a �� V -I .�� Lam_ V /l .. I 'f . 1 / .;I is ILI,Iillildl, !I ;Iii; = ,''II 1; � II iii'I Ao(o ii, :'I'IIf A Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 PHILLIPS 66/PHILLIPS 66 FIRST ADDITION (REPLAT) Chairman Pawlenty opened the next public hearing regarding a Comprehensive Guide Plan amendment and rezoning of approximately 0.78 acres from Agricultural to a Planned Development district, a preliminary plat consisting of two lots and a conditional use permit to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road, north of Duckwood Drive in the northeast quarter of Section 16. City Planner Jim Sturm updated the Commission on the background of the matter. Arlan Addison (Phillips 66) requested that the width of the driveway be 35 feet which would improve the flow of traffic. City Planner Jim Sturm responded that he would review the matter prior to the Council meeting. Commissionmember Graves asked if the square footage was the same. The applicant responded affirmatively. Commissionmember Trygg asked if there would be any development on the triangular piece. City Planner Jim Sturm stated there would be no development on the piece other than the pylon sign. City Attorney Mike Dougherty pointed out that originally only a gas station was allowed with Limited Business. Commissionmember Voracek had questions regarding the parking space. The applicant showed the location for the parking. Commissionmember Graves questioned the circulation. The applicant explained the traffic circulation. There was further discussion regarding the parking. Chairman Pawlenty asked for the amount of stacking regarding the car wash. The applicant responded that there could be 8 to 10 cars stacked while waiting for the car wash. Commissionmember Voracek asked if there was increased landscaping for the triangular piece. Mr. Sturm stated that the piece would be grass covered. Mr. Sturm asked the applicant where the employee parking would be located. The applicant responded that the employee parking would be on the east part of the gas lot or possibly on the triangular piece. Voracek commented he was uncomfortable with the parking situation and requested defined parking areas. The applicant had no objections to working with the staff on designating the parking area. Assistant City Engineer Mike Foertsch remarked that at least the employee parking should be designated. He recommended an ( (D7 Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 additional condition stating that the parking lot should be striped. Commissionmember Merkley preferred the employee parking on the triangular piece. Commissionmember Graves felt the parking issue needed further consideration. The applicant further explained the proposed parking. Graves remarked that the applicant should work with staff regarding the parking. Mr. Foertsch pointed out that there was sufficient space to allow the free flow of traffic. There was further discussion regarding the flow of the traffic into the car wash. Commissionmember Miller pointed out that the matter should be left to the staff as they are the experts. Member Voracek recommended a condition stating that the car wash lanes should be marked. The applicant requested clarification regarding the Comprehensive Guide Plan amendment. Chairman Pawlenty explained that it was a rezoning of the triangular piece. The applicant reported that it was requested that the entire piece be comp guided General Business. Miller pointed out that the applicant's request would change what the Advisory Planning Commission had already approved. Member Merkley requested staff's direction regarding the matter. The applicant informed the Commission that he had no problem going ahead with the application as presented in the packet and rezoning the triangular piece only. Member Merkley had concerns regarding proposed condition 14. Joe Christensen explained that the north parcel was already comp guided General Business. Chairman Pawlenty pointed out that the application change could change the General Business use. Christensen stated that the City would have full control over use in the future and that the matter could be dealt with at the time of the application. Member Miller stated that it is a completely different application. Chairman Pawlenty requested legal guidance. City Attorney Mike Dougherty explained that the Comprehensive Guide Plan amendment was only for the triangular piece as the other piece had already been amended. Member Trygg asked if the proposed use had already been changed. Mr. Dougherty pointed out that the designation runs with the land. There was further discussion regarding the Comprehensive Guide Plan amendment. Miller stated he would not vote in favor because the triangular piece would allow Outlot A to be sold as a separate General Business use. Chairman Pawlenty asked whether the zoning or the Comprehensive Guide Plan controlled. Mr. Dougherty stated that zoning controlled by statute. Miller stated the property would not be sold as a gas station and that the new owner would want General Business use. Chairman Pawlenty reiterated that zoning controlled. There was further discussion regarding future uses. Member Graves remarked that his concerns regarding the matter had been alleviated. Commissionmember Voracek preferred the present proposal to the old plan. He felt the traffic situation was improved and stated 6 Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 that the piece was more buildable. Chairman Pawlenty agreed with Mr. Voracek. City Planner Jim Sturm requested an additional condition regarding the easement. He requested revisions to proposed conditions 7, 8 and 15. Mr. Christensen questioned the prior right-of-way negotiations. Assistant City Engineer Mike Foertsch explained the negotiations. Member Miller commented that the proposal was completely different from the application submitted to the Advisory Planning Commission two months ago. Member Merkley requested clarification of proposed condition number 15. He requested the addition of standard condition B2 to condition number 1. There was discussion regarding a sidewalk requirement. Voracek moved, Graves seconded, the motion to close the public hearing and approve a Comprehensive Guide Plan amendment from Agricultural to General Business of approximately 0.78 acres as requested by Phillips 66. Voracek, Pawlenty, Merkley and Graves voted in favor; Miller, Trygg and Gorman voted against. Voracek moved, Merkley seconded, the motion to amend the Planned Development to include approximately 0.78 acres for the Phillips 66 First Addition replat. Voracek, Pawlenty, Merkley and Graves voted in favor; Miller, Trygg and Gorman voted against. Voracek moved, Graves seconded, the motion to approve a preliminary plat consisting of 2 lots and a conditional use permit to allow motor fuel sales and a car wash located along the west side of Pilot Knob Road, north of Duckwood Drive in the northeast quarter of Section 16, subject to the following conditions: 1. The following standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, B1, 32, Cl, C2, C4, E1 and Fl. 2. The well and septic system shall be abandoned to WPC -40 and City standards. 3. No outside displays or sales shall be permitted. 4. All signage shall be subject to the City's one time sign fee of $2.50 per square foot and no fabric type signage shall be allowed on a permanent basis. 5. The pylon sign shall not exceed 27 feet in height, with a maximum signage area of 125 square feet per side. IU 1 Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES August 22, 1989 6. The parking stalls shall be 10 feet wide. 7. No development other than the pylon sign and employee parking shall be allowed west of the cross easement. 8. Irrigation shallbe required and a two foot berm shall be provided along Duckwood Drive. 9. The trash enclosure shall be located on the west side of the car wash facility. 10. Flag poles shall not exceed 27 feet in height. 11. A 40 foot half right-of-way is required for Duckwood Drive. 12. Lot 1 shall convey its surface water runoff to the existing storm sewer system in the intersection of Pilot Knob Road and Duckwood Drive. Outlot A shall convey its future surface water runoff to the existing storm sewer system in Pilot Knob Road. 13. The clean-out for the sanitary sewer ,service for the car wash shall be a standard manhole to facilitate cleaning and maintenance. 14. A restricted access easement shall be dedicated adjacent. to Pilot Knob Road and Duckwood Drive with the exception of two 50 -foot access points from Duckwood Drive opposite Crestridge Lane and the entrance to Duckwood Crossing on the south. 15. A six-foot concrete sidewalk shall be installed along the entire frontage of Duckwood Drive. 16. Upon the individual sale, transfer or conveyance of either Lot 1, Block 1 or Outlot A, the owner shall grant or reserve an easement, to be approved by the City, for ingress and egress across Lot 1 for the benefit of Outlot A. 17. All parking spaces shall be designated by striping or other means; to be determined by staff working with the developer. Voracek, Pawlenty, Merkley and Graves voted in favor; Miller, Trygg and Gorman voted against. SOUTHERN LAKES PARTNERS/ SOUTHERN LAKES PLANNED DEVELOPMENT' Chairman Pawlenty convened the public hearing regarding a rezoning of approximately 12.3 Agricultural acres to a Planned Development district located east of Highway 3 and north of Cliff Road in the southeast quarter of Section 25. [qb