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07/07/1998 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL. Eagan, Minnesota July 7,1998 A regular meeting of the EagariPfy Council was held on Tuesday, July 7, 1998 at 6:30 p.m. at the Eagan Municipal Center. Present were'Miyor Egan and Councilmembers Wachter, Awada, Masin and Blomquist Also present were City Adwii ratgt0al ;i feages, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Atiriftij jiytl$itQn:;:: AGENDA City Administrator Hedges noted that there would be an Executive Session following the regular City Council meeting to discuss litigation with Penn -Co Construction. He said that the following items could be added to the consent agenda: Contract 98-12, deletion of Rocky Lane street improvements and scheduling a Special City Council meet.tog for July 28 at 5:00 p.m. Councilmember Awada move(j;.'.'CounciQi nber Wachter seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 MWUTES OF 7{E}S3N-16r V8•ktbULAR MEETING Councilmember Awada moved, Councilmember Wachter seconded a motion to approve the minutes as presented. Aye: 5 Nay: MINUTES OF THE JUNE 2,1998 Councilmember Wachter moved, minutes as presented. Aye: 5 Nay: COMMUNITY -WIDE MEETING seconded a motion to approve the BUSINESS PROGRAM City Administrator Hedges provided an overview on this item. He said that over 4,000 trees have been destroyed as a result of three major storms that have occurred in the City over the past two years. He stated that the City Council wants to engage in a tree planting program and would like a subcommittee to explore the specifics of the program in addition to what species should be made available for planting. He noted that the of iitil wpuld.t :khe first planting to occur this fall. He mentioned that funding for the trees W.wM'co'ui ffidipi'a iiiu�ber of parties. He noted that at the Special City Council meeting this evening thg duncil diiBCfed staff to proceed with development of a plan and activation of a subcommittee to review.and refine the program. Councilmember Blomquist ttYdt kei#2'60c.'O dQW.Qgirgan and the Police Department for their involvement with the Fourth of July fire''w` Tcs`BiSpiay - $iitisaid it was unfortunate that it had been misstated in the newspaper that there was only going to be a ground works display. Councilmember Masin noted that the parade was a success and commented on the large number of non -Eagan residents who were there. She said it would be helpful to know how many people went to other cities to view fireworks because of what they read in the pet�, Mayor Egan stated that the Pioneer Press reporter received some inaccurate information thfLkJ;to:a:itpprbaticle which did not accurately describe the fireworks display. Mayor Egan mentioned that#lh rk Larson, reporterfnr the This Week Newspaper, has resigned from his position. He said that Mr. l;aebn will be missecl:;::i? EAGAN CRY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 2 AGENDA In regard to Item B, computerized. City Administrator Hedy sdidiie wanted state of the art equipment when.;hey went t asked if this equipment will be was aware that the Fire Departments In regard to Item H, Contract 9847 approve plans/authorize ad for bias ((-ountry rtome rtetgni - Street Imo.) and Item I, Project 732 receive final draft assessment roll/order public hearing (Oak Pond Hills - Street 6r Utilities), Councilmember Blomquist inquired about the bids. Director of Public Works Colbert explained that the action being requested is to authorize an advertisement for bids rather than to receive bids and to schedule a formal public hearing for proposed final assessments. In regard to Item j, Award Corahct 98-1Stand-By-go ator, Municipal Center Campus, Councilmember Blomquist asked wheitiihe gene ihfor will be located on the Municipal Campus and asked how much noise will be associated with theiiperation of the unit. She said that the City should have worked with nearby residents ani#sTafec3Q?atlj@tteic6fitinunication needs to occur with them. Director of Parks and Recreation Vraaexji(aiiied'tJlie'rerifte- "'t will be located and said that the generator is sound -encased and the noise factor will be between 35 and 40 decibels. Councilmember Blomquist indicated that she was going to vote no on this item because of the noise factor, the issue of screening and the affect on the nearby residents. She reiterated that within the next two weeks staff should work with the adjacent residents. In regard to Item L, Resolution - that Mrs. Sanford and the nearby resider Council agenda. City Administrator 9e4 spokesperson. " Oak Business Park), Mayor Egan stated be noticed when this item is back on the City H will contact Mrs. Sanford as the neighborhood In regard to Item R, Contract 98-14 approve tut a]�wyment/aumonze t-tty maintenance inquauc Facility clearing and grubbing), Councilmember Blomquist stated that she was concerned about the dollar amount but said she was now comfortable with the comparative analysis that was done. In regard to Item S, AARprove Chane Order No 2 Southern Lakes (IGH) Trunk Utility )mprovements, Mayor Egan questioned the percentage increase to the original contract amount Director of Public Works Colbert explained how:tli tCtbased;a nl will be funded. A. Personnel Items Item 1. It was recommended to accep'§#e letter' i-iesignation from Mike Barck, Building Inspector. Item 2. It was recommended to apprtiVE''tlie'}ift([rg'' if #�idt#iiin Tennessean and Steven Lounsbury as patrol officers. Item 3. It was recommended to approve the hiring of Linda Dralle as a Clerical Technician III in the Community Development Department Item 4. It was recommended to approy'.*I.iehiring of3v%I4Nofsker as a temporary recycling intern. Item 5. It was recommended to apprpxe the hiring of Cha¢ ;1parnell as a temporary engineering intern. Item 6. It was recommended to appiiiviriii@:"g"':gf3ifif Malinoff as a temporary public works intern. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE Item 7. It was recommended to approve the hiring of Timothy S. Cassidy as a temporary GIS intern Item 8. It was recommended to approves tk!e hiring of Ben Anderson, Jeff VanOverbeke, Coy Bothwell and Chris Tebow as seasonal street maiiitexumce workers. Item 9. It was recommended to approv8'tliebii7ligsSf'QiegptMcElroy, Pat Scanlon and Jake VanPutten as seasonal park maintenance workers. Item 10. It was recommended to apprdve the hiring of Matthew Adams as a part-time seasonal supervisor in the civic arena. Item 11. It was recommended to approve the hiring of Gretchen Kirpach and Crystal Stichter as seasonal skating school coaches. Item 12. It was recommended to apprd+4 the hirft. of Amanda Helebrandt as a seasonal skating pro. Item 13. It was recommended to approve the:hiruig of Heather Kurata as a seasonal skating assistant. Item 14. It was recommended to appr6W t} e' }iiiiiig'of'IC&M': McCalister as a seasonal park/forestry research assistant. Item 15. It was recommended to approve the hiring of Kathryn Pletcher and Sandy Hillyer as part-time seasonal softball camp instructors. Item 16. It was recommended to approve part-time seasonal recreation leaders.,.::-::::: Item 17. It was recommended to seasonal recreation assistants. Item 18. It was recommended to approve the hiring of referee and recreation assistant Kelly Melcher and Jennifer Utecht as Johnson and Kara Knudsen as part-time Johnson as a part-time seasonal basketball B. AARprove loint Powers Agreement with Apple Valley and Rosemount to purchase TSI Portacount five equipment. It was recommended to approve the Joint Powers Agreement with Apple Valley and Rosemount to purchase TSI Portacountfgei�yipment: C. Final Plat - Burrows Addition CROW Burroivs�; J"replat of Lots 11 and 12, tslock 2, taganaale Center Industrial Park No. 3. It was recommeAded to approve a Final Plat (Burrows Addition) consisting of two lots.' D. Tree Contractor license Tamaracktii;e86idi i41753c Moth St. W., Northfield. It was recommended to approve a tree contractor license for Tamarack Tree Service as presented. E. Officially name the Member Cities' PEG Access operations: Burnsville/Eagan Community Television. It was recommended to approve the name of.the-Me mber Cities' PEG Access operations: Burnsville/Eagan Community F. Adopt mission statement for the M6iber Cities' PECA&ess operations. It was recommended to adopt the recommended Mission Statement for Member t;ities' PEG Access operations. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PACE G. Contract 98-22 approve plans/authorize ad for bids (lubilation Addition - Utility Extensions). It was recommended to approve the plans for:Contract 98-22 (Jubilation Addition (IGHts) - Utilities Extensions) and authorize the advertisement for a bia:*'ing to be held at 11:00 a.m. on Thursday, July 30,1998. H. Contract 98-17, approve plans/au' recommended to approve the plans fc and authorize the advertisement for a ry Home Heights - Street Imp.). It was Home Heights - Street Improvements) 10:30 a.m. on Friday, July 31,1998. I. Proiect 732 receive final draft assesstheht roll/order public hearing IUax rona riLus - otreet or Utilities). It was recommended to receive the draft final assessment roll for Project 732 (Oak Pond Hills - Street & Utility Improvements) and schedule a public hearing to be held on August 4,1998. J. Award Contract 98-15, Stand - receive bids and award Contract Municipal Center Campus. (Cor K Project 723, receive final assessa Trunk Utilities). It was recommend Lakes/IGHts - Trunk Utilities) and 1 Center Campus. It was recommended to ide a peak alert/stand-by generator for the opposed) nent roll for Project 723 (Southern be held on August 4,1998. L. Resolution - order AUAR (Grand Oak Business Park). It was recommended to approve a resolution ordering completion of an Alternative Urban Areawide Review (AUAR) for the Grand Oak Business Park. M. Contract Dakota County Housing and Re4dev0atjuittit'Aiithority removal/ demolition of Lawrence Ave & Linde Lane properties Highway $W"e*"v'*'e¢}ent District It was recommended to approve a contract between the City and the Dakdfi County HR$c or the removal/ demolition of the Lawrence Avenue and Linde Lane properties for inC0p8t2tign iii'a commercial redevelopment associated with the Highway 55 redevelopment tax increment district;:::::;::;::;:::: N. Exemption from Lawful Gambling License AK(- Suburban for a rattie to be neia on tvovemoer zi 1998 at River Park. It was recommended to approve an exemption from the lawful gambling requirement for the Arc Suburban organization for a raffle to be held on November 21,1998 at River Park. O. Award Contract 98-19, Walden Heights Park. It was recommended to approve contract 98-19 Walden Heights Park, trails and parking in the avioipiki}f $42t89S t)O:to Bituminous Roadways Inc. P. Request for extension of Preliminajy5ubcuyg" approval for rorest view, in -Lana t-omparu s wr one year. It was recommended to approve an extepsion through July 15,1999 of the Preliminary Subdivision for Forest View Addition.3pcated of -, .6ckhawk Road, north of Red Fox Road in the NW Y. of Section 17. Q. Request to adjust 1998 Park and Recreation budget. It was recommended to approve an amendment to the 1998 Parks and Recreation Department budget by increasing expenses of $14,250 and revenues by $18,710. R. Contract 98-14 approve final paymegl'f•acURh tztM-URv mamtenance rAguanc racLury uearme anu ubbin . It was recommended to appjove"the first aiidfittal payment for Contract 98-14 (Aquatic Facility Clearing & Grubbing) in the asititimt of $25,240. .-'* Enebak Construction Company, and accept the improvements subject to warranty.provisions. EAGAN cri-Y couNal. MEETING MN=; JULY 7,1998 PAGES S. Approve Change Order No. 2. Southern Lakes (IGH) Trunk Utility Improvements. It was recommended to approve Change Order, N ' o. 2 to Contract 97-13 (southern Lakes/IGH Trunk Utility Improvements) and authorize the Mayo*--'j'j%d City Clerk to execute all related documents. T. Change Order No. 1. deleting Rocky &=4mDr;ovementr,,Uqm Contract 96-12 awargea at me iune j 1998 Ci !y Council meeting. It was recorkiftlij ..... fqVA urge Order No. 1 deleting Rocky Lane ti, ..P.P00 improvements from Contract 98-12 awarded at the . ftne "I". " i . 998 City Council meeting. U. Schedule Special City Council mee . 9 .: or Tuly 28 at 5:00 p.m. It was recommended to schedule a Special City Council meeting for July 28 at 5:00 p.m. Councilmember Awada moved, Councilmember Blomquist seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 VARIANCE, R ' Q ' B ' & - TERESA KAVANAUGH LOT 34, BLOCK 3, C0 0#04! -609 LANTERN COURT City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Wachter asked,contacted his neighbors. Rob Kavanaugh said that -19 neighbors were contacted. Councilmember Wachter move:Awada seconded a motion to close the public hearing and approve a 12 foot Variance to the requiied 30#bOf building setback from a public right-of- way in an R-1 single family residential district t 34, Block3, Country Hollow Addition. Aye: 5 Nay: 0 VARIANCE, TIM & BRENDA SWEET LOT 18, BLOCK 1, SUN CLIFF 2ND ADDITION - 4287 SUN CLIFF ROAD City Administrator Hedges pr6yid6d:1a* this item. Senior Planner Ridley gave a staff report. Tim Sweet, applicant, stated ff he con0j*d 29 neighbors and they were in favor of his proposal. ..... Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Awada moved, hearing and approve a four (4) foot Var ' i for Lot 18, Block 1, Sun Cliff 2'dAdditi-6 PROJECT City Administrator Hedges' introduced Design Engineer Gorder ber Masin seconded a motion to close the public Mired ben (10) foot side yard dwelling unit setback ig-lF'ain Cliff Road. Aye: 5 Nay: 0 100 - SIDEWALK this item. Director of Public Works Colbert t details. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE Councilmember Wachter said th#it appears that the estimate for the Town Centre sidewalk appears to be a better value than the estiriii for the sidewalk adjacent to the Waterford Apartments. Design Engineer Gorder explained that was' due to substantial sloping and required retaining walls in the boulevard area near the Waterford Aparftrsmtx, :;; X. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council;? Director of Public Works Colbert asked if the Council felt it would be necessary to have a sidewalk on both the north and south side of Town Centre Drive or if a sidewalk on the north side would provide sufficient pedestrian movement taking into account the cost of the alternate. Mayor Egan said that he felt a sidewalk on one side would:be adequate. Councilmember Masin asked if any numbers pertaining to the amount of pedestrian tYuffic wet'q:trvailable to help in determining which side of the street the sidewalk should be located oti Colbert9fated that it is felt that most of the pedestrian movement would come from the apartrt compJezes and senior living facilities. He added that the apartment complex has direct access thro.ugh.the.&k to the trail system. He further added that constructing a sidewalk on the north sidi2;N'Q"* prflYi Qt!lIDnity along the commercial area of Town Centre Drive. Councilmember Wachter stated that if there is a need'for a connecting trail on the south side it could be considered at a later date. Councilmember Awada suggested that approximately 20 feet of sidewalk be constructed to the first driveway entrance of the Waterford Apartments. Councilmembers concurred. Councilmember Awada moi, hearing and approve Project 734 (To' authorize the preparation of detailed PROJECT 738, ROCKY LANE - fii'jied Wachter seconded a motion to close the public Drive 1'00 - Sidewalk Improvements), as modified, and :specifications. Aye: 5 Nay: 0 IMPROVEMENTS City Administrator Hedges provided an overview on this item. Director of Public Works Colbert introduced Tom Sohrweide, Short Elliott Hendrickson Inc., who discussed the project details. Mayor Egan opened the public Mark Bosiacki,1390 Rocky L neighbors. He mentioned that an W construction. He also mentioned his that this project centers around the C removed and traffic has increased ch Eagan is 100% liable for actions pert wring to anyone wishing to speak iKdi.i?at.li!] aiIie'.was representing his concerns and those of his d notica-pj {is only received a few days prior to the start of of know.lgdge about the construction of the parking lot and said I Eapi($:ileeds. 'He noted that the private road signs have been 3i p$p:.: i? ¢:jr-4 t d a legal document stating that the City of Director of Public Works Colbert responded to Mr. Bosiacki's concerns and stated that the need for an additional parking facility was addressed as part of the expansion of the second sheet of ice. He noted that access is provided via a public roAd:g.&.sg!f!. pt along Rocky Lane which has been privately maintained by several of the property ovu.0e $:3n t{j2 sttt :because it was not built to City standards for maintenance. He explained that accordisigfo City policy development of the City property will necessitate bringing the road access u{ito'City standards:;:i%stated that with the preparation of the concepts and feasibility reports for the.ppblic imp concepts public right-of-way itis recognized that there is some inherent benefit to the 2dj4cent private prop.ee es to have a public street upgraded from a i}id±;; iiBSdih;t�fbft3i2 City did not remove the private road signs rural, gravel road surface to City stan but will make sure they are reinstalleh EAGAN CITY COUNCIL MEETING MINUTES, JULY 7,1998 PAGE 7 Mr. Bosiacki said he was lookin 0 .&.thr ugh City records and did not find a utility easement Director of Public Works Colbert statedi.f it he was not aware of that detail and said that if an easement is not available the utilities can be shifted:i6'ftie north 30 feet which would be on the dedicated right-of-way of the City's property. Councilmember Blomquist asked:if Rocky Lane'is a private road. Director of Public Works Colbert stated that there is a public eas.6 ' j ' i * jent over the north 30 feet of Skovdale Addition. Mayor Egan stated that adjustments will be made to the estimated assessments based upon the appraisals prior to the final assessment hearing. There being no one else Vo wishiR : speak, Mayor Egan turned the discussion back to the Council. .. Councilmember Wachter askeA:about thk.Vformal notice that Mr. Bosiacki received. Director of Public Works Colbert stated that a corm ction notice was given by the contractor to the adjacent property owners when the ice arena W'ja's'g b'a He added that a mailed notice was sent to the ..* ".. ........... property owners informing them of to- .' Councilmember Wachter moved, Councilmember Awada seconded a motion to close the public hearing and approve Project 738 (Rocky Lane - Street & Utility Improvements) and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 1 (Councilmember Blomquist opposed) PROJECT 721, FINAL ASSESSMENT MENT HEARING MULCAHY ADDffi- di4*:OA"N"MARY SEWER) City Administrator Hedges Pt:':O'V :':'Mea an overi&w on this item. Director of Public Works Colbert gave a staff report. Mayor Egan opened the public hearing to aiiyoi+ewi9hing to speak. There being no one, he turned the discussion back to the Council. Councilmember Masin moved, Councilmember Awada seconded a motion to close the public hearing and approve the Final Assessment Roll for Project 721 (Mulcahy - Sanitary Sewer) and authorize its certification to Dakota County. Aye: 5 Nay: 0 .......... . J':-A"ESSMENT HEARING PROJECr-.:7V-,'kS�Ai ......... *"* MLJ"Y PAA*�Y (WATERMAIN) City Administrator Hedges Olovided an.;O'erview on this item. Director of Public Works Colbert gave a staff report. X..... . ................ ............ Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Wachter commented-*at-hv was disappointed that no trees were saved. #ja this project Director of Public Works Colbert explailo.d. were removed for d Councilmember Wachter m6f+ 'Councilmern*:Masin seconded a motion to dose the public hearing and approve the Final Asseswent Roll for Project,7n (Murphy Parkway - Trunk Watermain) and authorize its certification to Da" County. Aye: 5.My: 0 EAGAN crN couNcrL MEETING MINUTES; JULY 7,1998 PAGER PROJECT 742, WESCOTT WOODLANDS, STREETS AND UITLMES City Administrator Hedges projkoan �d overview on this item. Director of Public Works Colbert gave a staff report and noted that this pi . i . 61[k hearing was being held since Fred Wessels property was inadvertently omitted from the official :p?o.. p.:..Hg identified the five major issues that were raised during the last public hearing. FOto -A'.MY:44.;L.ynn Vinge's request to lower the pond elevation has been accommodated. Helu;thernoted ' tsalutary sewer service will be provided to Mary Lou Thorpe and Rachel Thorpe Nuemao:p"..'p'roperties per their request He stated that the alignment of the watermain by the Hesse s property.be relocated according to their preference. He added that appraisers have been solicited to perform assessment appraisals to be considered at the time the bid is awarded. He further added that the affected property owners suggested that the length of the street improvement be shortened and a cul-de-sac be terminated at the present entrance to the golf course property. He identified the cul-de-sac option the residents were in favor of. He said the owner of the Carriage Hills Golf Course indicated a '4ji.sire to hv.e sanitary sewer included with this project to serve the club house and future maintenance :i4.. ilcling..i�e stated that all costs of the private sanitary sewer service would be the responsibility of tfie%F':-benefit4'%%property. He mentioned that MT. Wessel objected to tr the paving of a ailway and prefers gravel or tur . f .MtheT than a bituminous surface. He said that staff met with representatives of Mary's Sheii&V': P: �.igsessments. He further said that if the cul - entrance to the golf course there would de -sac terminates 450 feet shorter than -prop -a -the be no need to extend sanitary sewer or storm sewer further to the south, but Ray Rahn and Tony Vinge have expressed an interest in the extension of the storm sewei'to pick up the ponding area on their property. He noted that Mr. Vinge has expressed some desire to have the sanitary sewer extended to the south to serve his property. He stated that both of the utility improvements and extensions could occur at any time if and when the property owners would like tbgtf happen and were willing to pay for the extension. He said that Mr. Wessel has reque.s.W.....:..,iterni'ain be located all on the westerly half right- of-way rather than on his recently declicAtid . :b.W:dg dght-'&-way to allow an opportunity for him to request a vacation of the previously dedicat4i'i'ff'"ii'g*'h't-of-wai.y:; He indicated that the project would need to be approved at tonight's meeting in order foi�jq""' Op#io begin this year. Mayor Egan opened the public hearing to aqoitC: wishing to speak. Ray Rahn, owner of Carriage Hills Golf Course, said he thought that if the cul-de-sac was allowed to be constructed at the golf course entrance storm sewer service would be provided to his property. Director of Public Works Colbert explained that storm sewer service could be extended if the property owners are willing to pay the associated cosL.. He clarified that the shortened length of the cul-de-sac no longer necessitates the need for the extqs fthe utih k '.-:.�.He added that extension of the storm sewer ... can be included in the project to be bi�"�"MI'la'*:n':':a':':V"0"9"-w-'�.'e.'.ft'.t.;i;�4 I&. Rahn and Mr. Vinge can be worked out with the option available to not e) . 0 j . �ed the so Tony Vinge said he was relat.fy* sa"ii- ' 6d requested the extension of utilities to service his property, especially the extension of d&4 -.that he would like to work out the details with staff. Director of Public Works Colbert mentioned that one other issue that was raised at the last public hearing was the request to have Dakota Electric Association bury the electric lines. He said that DEA has indicated that since their distribution sysbem.isqtot:ijpp'�acted the cost to bury the line would have to be paid for by an assessment to the proper.t3!:V.%%'Ab*r:or:3�5,*t.-I eaty• Fred Wessel, 3590 Wescott Hi"rive, s e project scope for clarification purposes. Mr. Vinge raised a question regardin#:!.be maintenance of,Rhe unimproved road. Director of Public Works Colbert stated that the Counclitiiieeds to dete ... er e City will continue to provide maintenance on an unimproved roadway within :such time that it is vacated or if maintenance would be terminated at the cul-de-sae--i4a"t- Vinge and Mr. Wessel may want to EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 9 consider the vacation of their public right-of-way to the extent they can which would result in a private drive to their properties. There being no one else wishing -W &peak, Mayor Egan turned the discussion back to the Council. He said that the Council needed to addreis�&-fttkjwmg-nwid by Mr. Wessel and suggested a mulch trail be installed vs. bituminous which Wwd"', .6 ii:i ;for year round use. Director of Public Works Colbert noted that mulch trails axV.pot conducive to bicycles or rollerblading. He said that the trail issue could be referred to the Advisory F�-a�' Commission for their review. Mayor Egan suggested it be deferred to the APrC for their evaluaticFh* "Councilmember Awada said that she feels the neighborhoods should be connected by a bituminous trail in the future and stated that a decision to construct a trail should be deferred until the southern parcel develops. Councilmember Awada moved;Coundlmember Wachter seconded a motion to close the public hearing and approve corrected Project (Wescd*Woodlands - Streets and Utilities). Aye: 5 Nay: 0 OL64.VSR%[Eg$ CONTRACT 98-16, A"ROVI:FLAN .HORIZE AD FOR BIDS a. ..... ... (WESCOTT WOOMAND SmtETS AND UTILITIES) City Administrator Hedges provided an overview on this item. Director of Public Works Colbert reiterated that Dakota Electric Association will not bury overhead electric lines because they are not impacted as a result of this project. He noted that if the property owners would like to request this be done they will have to pay the cost. Councilmember Blomquist moved ;Coli Masin seconded a motion to approve the detailed plans and specifications for Cont act 98-16 and:$uthorize the advertisement for a bid opening to be held at 10:30 a.m. on July 30,1998. A CITIZENS' REQUEST TO DISCUSS -.:POOL PROJECT FINANCING City Administrator Hedges provided an overview on this item. Jeff Gregory, 1322 Deercliff Lane, apoli newspaper article. He commented on the $Tw swimming season. He noted that the op..Ie.'�`Xht swim club for a six lane pool vs. three,::-1401fiA come to the Council with pleas and poti ns re to construct the facility at another location, etc. bordered on pandering and insulting: requ X -X... public debate. � to Mayor Egan for incorrectly quoting him in a dollar cost to build the facility for only a 70 -day W: eacted on by the Council is a request by the Viff,thi various groups of people in the City have Lng changes to the facility, downsizing, and requests ie best reaction from the Council were answers that the Council reconsider the project and open it up for Mayor Egan stated that the agenda item before the Council is citizens' request to discuss Aquatic Facility financing and added that discussion regarding whether or not to move forward on the project would not be appropriate since proper notification has not been provided to the general public. He said that he took grave exception with Mr. Grego.1yrp.,cW= that the Council has been unresponsive and has pandered to the residents. He referenced: q:T'�� ... A. .arch 17 Special City Council meeting where he had stated that every question is valid. .... . ,00:9'consiaei6d:itood comment and will be taken seriously as the Council reviews the final design f( . �k&ies for the Aqudi.e,Pool Project He added that he is committed to that pledge and said that the developer has taken the residents' concerns into consideration. He further added that he has asked Mr. Gregoriii� . d his nei0bors oiE'U"'Iany occasions to form a liaison committee to work with the City on issues such as'igiitbig ii01 FeSafidping, parking, traffic, etc. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 10 Catherine Huettl, 3989 Denmark Avenue, said that many people in the City of Eagan do not know that an aquatic park is being constructed rather than a pool and asked why the Council does not let the voters decide if they want the Aqutiacihty. Councilmember Awada stated:AbT:fhe ttg.cdcm¢C:by state law, hold a referendum on thu issue bonds. She further stated that this facility because the project is not being funded i .`iJ#f Ctie R1 phi3$ ckb will generate revenue which will pay age part of the debt service. City Attorney Sheldon said there are no advisory elections in state law in:2viinnesota. Councilmember Awada added that the Council has tried to get the neighborhood involved k d has agreed to discuss this matter several times at numerous City Council meetings. Grace Meininger, 3852 Denmark Avenue, stated that she attends meetings of the MOMS Club and some of the mothers there are in sc{gport of a pool but not a theme park because they feel the cost will be very expensive. Mayor Egan commented that tlu is not a'Q+eme park but rather a pool that will meet the needs of the community of the City of Eagan. He added,tf iai these types of facilities are financial successes. Pam Donovan stated that Eagan is iii iiiE3''of ti ltoof:'She thanked the Council for their hard work and for developing a great plan and said she hopes this group of people does not deter them from constructing the facility. Jo Lipinski, 4175 Amberleaf Trail, stated that there have been many meetings on this issue and urged the Council not to let the vocal minority speakfor tii.... ajority of those residents in favor of the Aquatic Facility. Meg Tilley, 1055 Wescott Road commented tl£t she is not opposed to a pool but is not in favor of the magnitude of this facility. Councilmember Masin stated that the City haS'ripe3i 3 a pool for a long time but said the issue is with the process. She further stated that options were never presented to the Council and added that $7 million dollars is a lot of money to spend. She mentioned that the Council has not looked at any options for funding the facility nor has the Council looked at different sites. Mike LaSusa,1348 Chatterton Court. said that a small minority is not in favor of the pool. He noted that it would cost more to locate•fki341c ty on:At}Lit ' site. He thanked the Council for the great job they have done in getting a pool i4#1i! City!', gaii: Pat Dill,1413 Kings Wood Rop.., stated.ftt Mayor Egan does not make any decisions without getting the full input, both pros and SoiS, from #1i6:public. He added that the heavy use of the wading pool in the summer is representative f: Y23R%Jiid Co?sig?titiify wants. He noted that Councilmember Masin was against the Civic Arena and is also agauist'di�'iiltjuichc* facility. He thanked Mayor Egan for his years of service and said that he hopes the City can find another leader like him. Mayor Egan commented that he has never seen such intensity by the opposition like this before. He referred to a telephone conversation he.ad:}vjfh:an angry Windcrest resident who said that Mayor Egan had refereed to him and his neighl oiS:Rb LittiVw-k.rest Homeowners Association "trailer trash." He stated that he has never used that[etft`about any'p�gn, house or subdivision in the Cary of Eagan. He added that he requested this resiaiiM write to him'A gree to serve on a liaison committee to discuss the issues and concerns of the neighborhood regarding fhf;cnnstruction of the facility. Bill Osborne,1596 Wexford C1lCTR i h?ki. 1c ..I Runcil build the pool for the kids of the community and said the cost to consf$iicYtiie ptibi wiilttfiitfnue to increase if it is not built now. He EAGAN CrrY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 11 added that although softball and baseball fields are only used during the summer months the construction of these facilities is a good use of money. He commended the City Council for all the work they have done. Vince Kennedy,1415 Lone OakRtsa(t,wt fled *e.City Council for the tremendous job they have done in regard to the cleanup of sttiYiii;db}ZTis:;iiit@SS about the economic projections for the Aquatic Facility and added that nothing.i.sshown for a capital return Councilmember Awada stated that this was the first time the consultant w4*:dsked to prepare these types of reports and further stated that the final costs were not known. She addiyd that the debt service will not be covered entirely by the operating profit Mike Gresser asked the members of the City Council in favor of the Aquatic Facility why they are insisting on pushing this project througjr#nd suggested they let the issue be part of the election. He said this is not an example of good governmi ttf. Councilmember Wachter noted.-. j4at the C&ncil had plans for a water facility since 1980 and stated that money was invested in a Community,lhi vestment Fund beginning in the 1970's for this the 1071 not involve any out of pocket cost to the purpose. He added that the cost of con4'.INtel ij;t Hte Ci..... 'anticipated that a pool would be built but taxpayers. Councilmember Blomquist sta' th.. not a facility of this size. Councilmember Wachter said that the City has been saving this money for many years to be used for the benefit of the community. He further'said that he feels this is a beneficial and viable project Mr. Gresser said that a referendum should City constructed an ice arena through the coop?rat Councilmember Awada reiterated thatthQ:iritX caT being funded by general obligation bo ids.'MF. Gr( during the election. Mayor Egan explairtetj,AE:�,w Wachter mentioned that the IRO eople who were in support of it. (ally hold a referendum since the project is not isked the Council to let this be a campaign issue of the Community Investment Fund. Floyd Hiar, 3720 Knollridge Drive, said he was'disa "" ointed with the lack of planning the Council has done with regard to this project and requested that the City Council not move forward with the water facility. He further said that Eagan does not need a theme park and added that he was concerned that the $7 million dollars is not being spent prudently. He noted that the Council does not need a lazy river and said he was concerned about the future expansion needs of the library. He stated that the project should be delayed. Gale Anderson said he was co*t-r- ied may be needed. He asked if this type:of:facilit; more like a theme park. He asked ifthe{e was expected from the operation of the fait- aiieijuacy and the cost of additional parking that conducive to teaching kids to swim or if it will be of how much return on investment can be Mayor Egan stated that D recfoi'of'paikS'2iid'iiecrisation Vraa is working on structuring a fee schedule now. He explained that the library and Civic Arena will have more parking needs during the fall and winter and the water facility will have greater needs during the summer. Vraa said that a best guess regarding how much profit will be realized is between $125,000 and $185,000 per year. Ann Wheeler, 669 Windtree KnOl;a}tAebfi;(aifittof the facility and said that it is needed for the youth of the community. EAGAN CITY COUNCIL MEETING MINUTES, JULY 7,1998 PAGE 12 AWARD CONTRACT 98-12, FAMILY AQUATIC FACILITY, BID PACKAGES NO.1 AND 2 City Administrator Hedges pro pd an overview on this item. Director of Parks and Recreation Vraa gave a staff report He discussed the'6ids that were received and noted that RJM is the apparent low bidder. Councilmember Wachter move¢,,Councilmember Awada seconded a motion to approve contract award for Project 98-12, Family Aquatielt Facility, bid packages No. l and 2. Aye: 3 Nay: 0 (Councilmembers Blomquist and Masir'eibstained) Councilmember Blomquist indicated she was abstaining because she did not feel the correct process has been followed in accordance with other development in the City and she also felt that a much better layout of the facility could have begn achieved without having to utilize so much land. PLANNED DEVELOPMENT Al !JNDMElV �.8c VACATION OF DRAINAGE AND UTILITY EASEMENT:.- DUO..- EALTY INVESTMENTS City Administrator Hedges prov�eV%ti :oil 3his item. Councilmember Awada moved, Councilmember Wachter seconded a motion to approve a continuation of the applicant's request for a Planned Development Amendment and Vacation of easements indefinitely. Aye: 5 Nay: 0 RECONSIDERATION, PROJECT -..669r 01`FICIAL MAPPING DENMARK AVENgx:( lN%'7t6AD CONCEP ) City Administrator Hedges pi&ided,an overview on this item and stated that a letter was received from the United States Postal Sery!icel'equestiri'g the Council rescind the action taken at the June 16 City Council meeting to officially map the Denmark Avenue extension. Mayor Egan stated that the legal counsel for the postai service indicated that they are not willing to accept the City's proposed alignment, but would support the alignment proposed by The Home Depot He added that the City does not have the Postal Services consent to the mapping of this road on their property. He said the Council does not have any choice but to rescind their action of June 16. City Administrator Hedges future alignment of Denmark Aven Councilmember Wachter n reconsideration of the official mapl July 21,1998 City Council meeting. with the Postal Service regarding the ember Blomquist seconded a motion to approve Avenue allowing this item to be reexamined at the REZONING & PRELIMINARY SUBDIVISION THE HOME DEPOT Councilmember Awada moved, continuation of the applicant's request ff Development to the July 21,1998 City:(�-i NEW TEEN Masin seconded a motion to approve a subdivision and Preliminary Planned Sire: 5 Nay: 0 FACILITY City Administrator Hedges provided an overview on this item. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 13 Tim Staley, Executive Director of the Southwest Area YMCA, discussed the plans for the proposed been center facility. Councilmember Masin asked wheq.thg:teensld be ,.Wauable to utilize the facility. Mr. Staley said that the facility would be open when sct w13s.4W.o.. d teens could come to the been center on a drop-in basis. Councilmember Masin asTced'whaYwtiuid'ka'ppen to the funding provided by the City if the teen center is not successful. Mr. SiA-fe explained that even if a small number of youth use the facility it will not close because the center will p' be there and internal dollars will be available for funding the operational costs. City Administrator Hedges suggested that an agreement be prepared between the City and the YMCA regarding the allocation of City.funds. Mayor Egan moved, Council�ber WaC�ler seconded a motion to approve a funding appropriation to the Southwest Area Y14CA to cOnWuct an addition to the Eagan YMCA to be used as a fut been center subject to an agreement regarding the ure use of the been center facility, to be funded with C.D.B.G. revenue. Aye: 5 Nay: 0 FINAL PLANNED DEVELOPMENT - JOHN B. GOODMAN LTD. PARTNERSHIP City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. John Bunkers, Project Manager for Johr) B.... .....Ltd. Partnership, discussed the proposal. Denise Gustafson, President of Inter Ggnatati4ua?'l i$iii and Health Care, Inc., explained the daycare concept Councilmember Blomquist moved,Coi£icilbttgher Masin seconded a motion to approve a Final Planned Development to remodel the property ad'eiiaiithe use from a medical clinic to a child daycare and preschool at 3386 Pilot Knob Road, located noide of Norwest Bank and east of Pilot Knob Road, legally described as Lot 1, Block 1, Norwest 2^a Addition in the SW Y4 of Section 10 subject to the following conditions: 1. A final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office.:; 2. All building, parkin&h.d driveQii� and landscaped areas shall be properly maintained, including replacemerit of any dee8�plant materials. 3. A 25 -foot setback f approved site plan for the solarium addition as per the 4. The building plans, materials and construction shall be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DLII,; 5. Any mechanical equipgiGi f; ftcfutlirig;Ytip{toP equipment, shall be screened from view from the public rightpf=3bay. 6. A detached trash en"ure is allowed at O'.northeast comer of the site. The enclosure design should satiso.""" ' eutCRp :itititg.4rty Code and should be made of same or similar brick compati*oi } -h.. b2;o2il+fir&¢truchue. EAGAN C]lY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 14 7. Signage shall not include.a pylon sign, and all signage shall satisfy City Sign Code requirements. 8. Landscaping shall be provided t .satisfy.screening and other landscape requirements of the City Code. 9. The modified parking xrelas shall include concrete curb and gutter. 10. The applicant should provide a copy to the City of the easement which provides shared access over the southerly drive. 11. The applicant is respoMible for obtaining and maintaining current any other permits, license, etc. from Dakptt :County..5!:.other regulatory agencies. Aye: 5 Nay: 0 CONDITIONAL USE PE"DMAN LTD. PARTNERSHIP City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Blomquist moved, Councilmember Awada seconded a motion to approve a Conditional Use Permit Amendment to allow above groundiietached garages in place of underground garages for a retirement home on property located:eastQf >siltit Knob Road and south of Mance Drive (Lot 2, Block 1, Marice Addition) in the SW?k tsf:$eytivii 2b st}ibject to the following conditions: 1. This amendment shall be:r6i!brded,at Ne Dakota County Recorders office within 60 days of City Council action. 2. As accessory structures, the garages shoul'd'uiatch the architectural design and exterior materials of the principal structure. 3. The easement agreements for areas of shared parking between Lots 1 and 2, Block 1, Marice Manor shall be modified to reflect the changes and the documents shall be recorded at the Dakota.Cgii 3y.4Recorder:soifice with this permit 4. All other conditions p(.#e orieij : [TP remain unchanged. Aye: 5 Nay: 0 CONDITIONAL -1 A -R -T TRANSIT COMPANY City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report Director of Public Works Colbert discussed the options that were considered in trying to address access to the Dart property. Gary Santoorjian, representinglii o'-I`raiisit;'skated,that with regard to Condition No. 1, Dart is willing to replat their property but tlig ::Want to ensureiQ- there will not be any additional fees charged. He further stated that with regard to,.Condition No. 5, outdoor storage will be needed and they want to be sure it is an allowed use. XXXX.... EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 15 Director of Public Works Colbert noted that Condition No. 9 should be changed to state that the detailed plans and specifications shall be approved by the City of Eagan and MnDOT. Councilmember Wachter said tk k�additional traffic on TH 149 is creating a bottleneck and added that he wished Dart would have considered,ConstKU. t; g. a. frontage road so traffic would be directed to c+flow of traffic ai this comer. Director of Lone Oak Road. He further said that iti&t16:f3 ¢Vitg3fU , , Public Works Colbert noted that attempts'aie l3Efiigdtede-t&riegotiate a joint Powers Agreement with MnDOT to conduct an access corridor sftiily for TH 149/55 because of the concern associated with future development. Councilmember WachteF:id that Dart's request should not be approved until the City has an idea how this will impact that intersection and to see if a JPA with MnDOT can be negotiated. Director of Public Works Colbert commented that this concern has been the same for every other development in the area and said he feei$.uncomfortable holding up a development by development process and said that if the Council is 0* emed glut the traffic flow a moratorium should be placed along the entire corridor until a study it ;wmplebEsd: Mayor Egan asked if the City c4diuld loseleverage with Dart Transit if the Conditional Use Permit is granted or would it be possible to wpFk:tikytit:12art;tp.try taC9me up with better access. Mr. Santoorjian said that the facility is a low volume opetafi®:arid#i�etEeQ. 4- ment will be serving the general public and not just Dart's owner/ operators and drivers. He added that they need to distance this facility from Dart's headquarters. He further added that Dart went through the trucking study process and this area was identified as being appropriate for this type of use. Mayor Egan indicated that he did not have a problam: with this development application. Councilmember Wachter said that he felt that approving jos request would result in piecemeal development. Councilmember Masin sgtedtliAt' i��%55 is a dangerous intersection and attention needs to be given to this area. Councilmember Blomquist moved; CoiiitC'ftember Masin seconded a motion to approve a Conditional Use Permit to allow the establishment of 36 squaze foot tractor repair and sales facility upon property located west of TH 149 and north of Stark's•'Restaurant on property legally described as Lots 1-10, Block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, Block 1, Eagandale Center Industrial Park No. 4 subject to the following conditions: 1. The contiguous "Dart property" shall be replatted into either a single lot of record or individual parcels that corfimkpnpd to,the.structures and uses that occupy the land. 2. Additional curbing a$'' phicaiw iistrated on the attached site plan detail shall be provided. 3. Additional Iandscaplfig�j.e.;sh;%ib'.9 h¢dgi mg and/or berming) shall be provided along off-street parking area's:fi fl?claiiifflj4R: 4. Tractor display shall be confined to the area graphically identified upon the site plan and limited to a maximum of nine vehicles. 5. The outside storage of awaiting repair and tri 6. All site signage shall.comply with all 7. Storm sewer coi to Pond EP -4 to trash handling/ recycling containers, tractors :bed on the site plan), shall be prohibited. provisions of the City Sign Code. all be extended from TH-149 right-of-way the TH-149 right-of-way. EAGAN CITY COUNCIL MEETING MINUTES, JULY 7,1998 PAGE 16 8. If the existing 33 -inch storm pipe proposed to be utilized by this development is not to City standards, the appYcimt shall reconstruct or repair the pipe in accordance with City *Engineering requiremew 9. Detailed plans and spe;*6h-c-kk` I i -i4l* ,aWoved by the City and MnDOT for the proposed entrance service' "i nd Stark's Restaurant parking lot reconfiguration. This Mlie shall be constructed with concrete curb and gutter and bituminous pavement: -,::*'1".`, 10. The applicant obtain all appropriate MnDOT permits for work within MnDOT right-of- way prior to the issuance of a building permit 11. The developer shall d46te theapj)ropriate ponding easement for Pond EP4 to include .....X. the calculated high wat& level pi tA three feet in accordance with the City Storm Water Management Plan. 12. All building, parkin& Jriy9:00esjan.4.Io-ndsaaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. The following tree preservation related conditions shall be upheld: A. The applicant shall install-.2fl.:�hi& "" B trees as mitigation for significant tree removal in excess-0411-�"`,'% '�limits- B. Tree protective mRaWres (i.e.4ifoot polyethylene laminate safety netting) shall be installed atttie the perimeter of the Critical Root Zone, whichever is greater, oi'significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to any site grading to ensure compliance with the approved Tree Preservation Plan. Aye: 4 Nay: I (Councilmember Wachter opposed) COMPREHENSIVE GUM AN -AMENDMENT - CM OF EAGAN CHANGING THE LAND USE:f 7.8�' INDUSTRIAL TO BUSINESS PARK (LOT 3, BLOCKA . , EAGiOMALE CORPORATE CENTER) City Administrator HedgesT..... this item. Senior Planner Ridley gave a staff report . Councrilmember Awada moved, Mayor Egan seconded a motion to approve a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1, Eagandale Corporate Center) from Industrial (BP). Aye: 5 Nay: 0 ROUND '-A;VLE Councilmember Awada moYi KAS Councilmember in seconded a motion to approve Change Order No. 2 adding Rocky Lane im 8-12 awarded at the June 16,1998 City Council meeting. Aye: 5 Nay: 0 FAGAN CrN COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 17 City Administrator Hedges mentioned that he has prepared a guest column which will appear in the newspaper regarding the May 30 stojiiii:lf the Council so desired. Councilmembers were in concurrence with the guest column app¢"Mii g in the newspaper. Councilmember Blomquist mov4---� ....... ... W ..... .C.&n`jft"`W:j4!sin second a motion to authorize a ed guest column to appear in the newspapeirrleigi'ai�g e- ay-36storm. Aye: 5 Nay: 0 Councilmember Wachter said ti"uthorization should be given to the City Forester to remove certain species of trees from the approved tree list used for development. Councilmember Awada moved, Councilmember Masin seconded a motion to provide direction to the City Forester to review an ordinan amendment regarding tree species for development. Aye: 5 Nay: 0 .... Councilmember Wachter asked :k6out enfbiCMent efforts in regard to signage at gas stations. Senior Planner Ridley stated that a ma-s*'thailing was sent informing gas station owners of the City's Sign Code. Councilmember Awada said she had asked City Administrator Hedges to do some research regarding the ethics policies other cities have and mentioned that the City of Eagan does not have such a policy. She stated that she would like to share this information with the City Council and have them look into the ethics issue further to determine if there should be an ordinance that governs the Councilmembers. Councilmember Masin asked vyhen thV-MV,,.-TA Strategic Plan will be discussed by the Council. She said that this could be included as Pwt.-66'� tlput together in the Strategic Plan. Councilmember Masin commented: it the City -.'should not be required to pay sales tax to the State of Minnesota and suggested that morze#Thasis 6a given to this position. Councilmember Blomquist stated that she"ieceivrGl:letter from Jason Beskar requesting a signal fight be installed at Diffley and Rahn Road. she asked i trator Hedges to respond to his request for her. Councilmember Masin suggested that a community meeting be scheduled. Director of Public Works Colbert said that a community meeting is planned for late summer or fall. Lee Stransky, 2865 Pilot Knob how residents of Eagan can get a copy City. Councilmembers suggested he t he could inform the newspaper distrit. -drain on the west side of Egan Avenin rainfall since the May 30 storm has cal VISITORS TO BE HEARD for the cleanup of the tree debris. He asked Of.. . i . he T14j?ire 7c newspaper which is the official newspaper for the Wto the rio6rter for the paper who was present at the meeting so Apr. Mr. k0iPuky asked if the City crews could inspect the storm on Pilot Knob Road. He said that every 94d:Pdbk-'" kbidtb flood. CHECK REGISTER Councilmember Wachter moved, Mayoy.Egan seconded a motion to approve the check register dated July 16,1998 in the amount of W::�Kiie:-.5 Nay: 0 ADJOURRMENT The meeting adjoiLmed at 11:.Wp.m. to Executive.5r.;$sion for the purpose of discussing the status of pending litigation with Penn -Co j.We Mayor Egan and Councilmembers EAGANcn-Y couNcm MEETING miRrms, juLy 7, 1998 PAGE 18 Wachter, Awada, Masin and Blomquist, City Administrator Tom Hedges, Director of Public Works Colbert and City Attorney Jim Sheldon. Date If you need these minutes in an alternative form such as Eagan, 38M Pilot Knob Road, Eagan. MNS5ii2, (612) 01 The City of Eagan is committed to the policy lkat all pej. facilities and employment without regard to C0104: orientation, marital status or status with rega!I4.tp.pmkA, MIX City Clerk int, Braille, audio tape, etc., please contact the City of (MD phone: (612) 454-8535). have equal access to its programs, services, activities, 1, religion, national origin, sex, disability, age, sexual Agenda Information Memo July 7, 1998 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Resign ationBuilding Inspector— ACTION TO BE CONSIDERED: To accept the letter of resignation from Mike Barck, Building Inspector. Item 2. Patrol Officers— ACTION TO BE CONSIDERED: To approve the hiring of Nathan Tennessean and Steven Lounsbury as patrol officers. Item 3. Clerical Technician III/Community Development— ACTION TO BE CONSIDERED: To approve the hiring of Linda Dralle as a Clerical Technician III in the Community Development Department. Item 4. Temporary Recycling Intern— ACTION TO BE CONSIDERED: To approve the hiring of Myla Nofsker as a temporary recycling intern. Item 5. Temporary Engineering Intern— ACTION TO BE CONSIDERED: To approve the hiring of Chad Damell as a temporary engineering intern. Agenda Information Memo July 7, 1998 Eagan City Council Meeting Item 6. Temporary Public Works Intern— ACTION TO BE CONSIDERED: To approve the hiring of Marc Malinoff as a temporary public works intem. Item 7. Temporary GIS Intern— ACTION TO BE CONSIDERED: To approve the hiring of Timothy S. Cassidy as a temporary GIS intem. Item 8. Seasonal Street Maintenance Workers— ACTION TO BE CONSIDERED: To approve the hiring of Ben Anderson, Jeff VanOverbeke, Coy Bothwell and Chris Tebow as seasonal street maintenance workers. Item 9. Seasonal Park Maintenance Workers— ACTION TO BE CONSIDERED: To approve the hiring of Gregg McElroy, Pat Scanlon and Jake VanPutten as seasonal park maintenance workers. Item 10. Part-time Seasonal Supervisor/Civic Arena— ACTION TO BE CONSIDERED: To approve the hiring of Matthew Adams as a part-time seasonal supervisor in the civic arena. Item 11. Seasonal Skating School Coaches— ACTION TO BE CONSIDERED: To approve the hiring of Gretchen Kirpach and Crystal Stichter as seasonal skating school coaches. Item 12. Seasonal Skating Pro— ACTION TO BE CONSIDERED: To approve the hiring of Amanda Helebrandt as a seasonal skating pro. Agenda Information Memo July 7, 1998 Eagan City Council Meeting Item 13. Seasonal Skating Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Heather Kurata as a seasonal skating assistant. Item 14. Seasonal Park/Forestry Research Assistant— ACTION TO BE To approve the hiring of Keven McCalister as a seasonal park/forestry research assistant. Item 15. Part-time Seasonal Soft Ball Camp Instructors— ACTION TO BE CONSIDERED: To approve the hiring of Kathryn Pletcher and Sandy Hillyer as part-time seasonal softball camp instructors. Item 16. Part-time Seasonal Recreation Leaders— ACTION TO BE CONSIDERED: To approve the hiring of Jon Beecher, Kelly Melcher and Jennifer Utecht as part-time seasonal recreation leaders. Item 17. Part-time Seasonal Recreation Assistants— ACTION TO BE CONSIDERED: To approve the hiring of Kathy Johnson and Tara Knudsen as part-time seasonal recreation assistants. Item 18. Part-time Seasonal Basketball Referee/Recreation Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Richard Johnson as a part-time seasonal basketball referee and recreation assistant. Agenda Information Memo July 7, 1998 Eagan City Council Meeting �. APPROVE JOINT POWERS AGREEMENT WITH APPLEY VALLEY AND ROSEMOUNT TO PURCHASE TSI PORTACOUNT FIRE EQUIPMENT ACTION TO BE CONSIDERED: To approve the Joint Powers Agreement with Apple Valley and Rosemount to purchase TSI Portacount Fire Equipment. FACTS: The Eagan Fire Department in cooperation with the Apple Valley and Rosemount Fire Departments has purchased a TSI Portacount. This is a specialized piece of equipment that is used for testing the respirator fit for masks on self-contained breathing apparatus units. • The TSI Portacount when not in use is stored at Apple Valley Fire Station No. 1. ATTACHMENTS: • A copy of the Joint Powers Agreement is enclosed on pages —7— through I—. AGREEMENT TO ' ACQUIRE A TSI PORTACOUNT THIS AGREEMENT is made this, : day of 1998,: by and between the CITY OF APPLE -VALLEY ("Apple Valley"); the CITY OF EAGAN ("Eagan"); and the City of Rosemount ("Rosemount") (collectively referred to as the "Cities"). WHEREAS, Apple; Valley has purchased a TSI Portacount for use by the fire departments of the-Cities;;and WHEREAS, it is in the best interest of the Cities to agree concerning the ownership; use and cost,of the TSI Portacount. NOW, THEREFORE, the Cities hereby agree as follows: I. PURPOSE. The purpose of this Agreement is to provide for the sharing of costs as well as the use of the TSI Portacount for the Cities. 2. OWNERSHIP OF TSI PORTACOUNT., The TSI Portacount, is owned jointly by the Cities. Unless otherwise agreed by the parties or unless Apple Valley withdraws from this Agreement, the TSI Portacount shall be housed at Apple Valley Fre Station No..l. 3. USE OF PORTACOUNT. Apple Valley has purchased the TSI Portacount on behalf of the Cities for use by the fire departments, of the Cities. The device is used for testing the respirator fit for masks on self-contained breathing apparatus ("SCBA's"). A City may schedule reasonable use of the TSI Portacount for its respective fire department by contacting Apple Valley through its fire secretary. When not in use, the TSI Portacount shall be returned to Apple Valley Fire Station No. 1 in good operating condition. 4. FINANCIAL': RESPONSIBILITY. Eagan, Rosemount `arid Apple Valley have all made equal contributions for the purchase of the TSI Portacount in the.ainount of Two Thousand Two Hundred Fifteen and Four/100ths Dollars (S2,215.04). Unless otherwise agreed by the Cities or unless Apple Valley withdraws from this Agreement, Apple Valley will maintain the TSI Portacount. and invoice all Cities in equal shares for the cost thereof The Cities shall promptly remit the amount due to Apple Valley. 5. INSURANCE AND INDEMNIFICATION. Each of the Cities shall maintain in full force and 'effect appropriate insurance coverage on its use of the TSI Portacount. Each of the Cities shall indemnify, defend and hold harmless the other Cities against any and all claims, demands, losses, expenses, costs, interest, penalties, including but not limited to, reasonable attorney fees that such other Cities may incur or suffer, which arise or relate to that City's use, operation, maintenance of the TSI Portacount. Provided, however, that nothing herein shall be deemed a waiver by any of the Cities of the limitations on liability set forth in. Minnesota Statutes, Chapter 466. The Cities agree that each City is independently responsible to determine the adequacy and appropriateness of the operation of the TSI Portacount., The, Cities are cooperating in the acquisition and sharing of the use of the TSI Portacount. Other than the responsibilities described in this Agreement, the Cities have no duty, obligation nor liability toward each other as a result of entering into this Agreement. Each City shall independently conduct its own use of the TSI Portacount. Neither execution of this Agreement nor the cooperative purchase or use of the TSI Portacount, shall constitute creation of an entity among the Cities. 6. DURATION. The duration of this Agreement shall be perpetual, provided that any City may remove itself or may terminate this Agreement upon written notice to the other Cities. Provided further that no City shall be released from its obligations under Paragraph 5 above nor shall any withdrawing City be entitled to any reimbursement of funds paid under -Paragraph 4 above. In the event all the remaining Cities at any time agree to terminate this Agreement, unless otherwise agreed by such Cities, the TSI Portacount will be sold and, after paying all expenses incurred through the date of such sale, the proceeds shall be divided equally among the remaining Cities, whereupon this Agreement. shall be terminated_ and of no further force and effect; provided however, that the obligation of Paragraph 5 above shall survive termination of this Agreement. 7. EFFECTIVE DATE. Each City may sign a separate original of this Agreement and all the originals.shall collectively constitute this Ageement. This Agreement shall be in full force and effect when all parties, sign the Agreement. The signed Agreements along with a certified resolution authorizing the Agreement, shall be filed with the City of Apple Valley, which shall notify all Cities in writing' of the effective date of this Agreement. IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed. l CITY OF APPLE VALLEY, a Minnesota municipal corporation Its: Mayor 4Cc. By: MaryA. Mueller Its: Ci Clerk CITY OF EAGAN, a Minnesota municipal corporation 'By: Thomas A. Egan Its: Mayor By: Gene VanOverbeke Its: City Clerk E CITY OF ROSEMOUNT, a Minnesota municipal corporation , By: Cathy BuFfiO Its: Mayor By: usan Walsh Its: City Clerk Agenda Information Memo July 7, 1998 Eagan Cit' Council Meeting C. FINAL PLAT - BURROWS ADDITION ACTION TO BE CONSIDERED: • To approve a Final Plat (Burrows Addition) consisting of two lots. FACTS: • This is a replat of Lots 11 and 12, Block 2, Eagandale Center Industrial Park No. 3, located on Lunar Lane in the NE 1/4 of Section 11. ATTACHMENTS: (1) • Final plat drawing, page ID EXHIBIT "A" BURROWS ADDITION ....... ... f :fl f. . ... . ..... Sap. 4rY r[ It It A•6066I }$511 --------------------- ------- VT;"; y map ....... ... f :fl f. . ... . ..... Sap. 4rY r[ It It • •• '1 w• Y r a[ n Iiar:. `'••'] `.'iw to a . ........ ....... Agenda Information Memo July 7, 1998 Eagan City Council Meeting D. TREE CONTRACTOR LICENSE FOR TAMARACK TREE SERVICE ACTION TO BE CONSIDERED: To approve a tree contractor license for Tamarack Tree Service as presented. FACTS: • The City is in receipt of a tree contractor license application from Tamarack Tree Service operating out of Northfield. • The application has been reviewed by staff and is in order for consideration by the Council. ATTACHMENTS: • Application attached without page number. 01, Agenda Information Memo July 7, 1998 Eagan City Council Meeting E. ACTION TO BE CONSIDERED: To approve the recommended name of the Member Cities' PEG Access operations: Bumsville/Eagan Community Television. FACTS: The cable company's PEG access operations has never been officially titled. For years it has been operating under the company's name with "Burnsville/Eagan Access Television" or "local programming" as a tag line. The only official name for any of the operations has been "TV 15, Burnsville/Eagan Access Television," which the Telecomm Commission created/copyrighted for the public access channel, both for identification and promotional purposes. However, this only covers the one channel and not the entire operations. As one of the first steps in the transfer of PEG access, staff requested the Commission's Local Programming Advisory Committee to consider several names. It determined that `Bumsville/Eagan Community Television" best embraces the essence of the new operation. The name reflects the two communities it serves, with "community television" providing the overall focus of the new operation. Additionally, the current tree logo used with TV 15, which reflects both Cities' logos, has been recommended to remain in place. The adoption of a name, using the existing logo, would create an official name/identity for the new operations and ensure identification continuity. Therefore, the Telecomm Commission took official action at its June meeting to recommend the Member Cities officially name the new PEG Access operations, "Burnsville/Eagan Community Television", incorporating the TV 15 tree logo. This would be retroactive to July 1, 1998. l3 Agenda Information Memo July 7, 1998 Eagan City Council Meeting F. ADOPT MISSION STATEMENT FOR THE MEMBER CITIES' PEG ACCESS OPERATIONS ACTION TO BE CONSIDERED: To consider the adoption of the recommended Mission Statement for Member Cities' PEG Access Operations. FACTS: The Telecomm Commission has been directed, via the recently adopted revised Joint Powers Agreement, to develop the operations policies for the Member Cities consideration. In March, the Member Cities were presented with an interim PEG Access mission statement that was developed by staff. It was created with the understanding that the Commission would refine the statement, as necessary, and recommend a final draft to the Councils. At the Telecomm Commissions's June meeting, it reviewed the interim statement and recommends the Member Cities adopt the revised mission statement as indicated below. "To enrich, and communicate with, the communities of Burnsville and Eagan by providing quality public, education and government programming through a partnership of volunteers and professional staff." ISSUES: It is both the Commission's and staffs perspective that this statement reflects the essence of the intended new operations. The revisions to the interim statement reflect: 1) the goal of PEG access as a community communications tool; 2) the need for defining PEG; and 3) volunteers are already motivated otherwise they would not be volunteering, and staff should be committed otherwise they should not be retained. • With the adoption of a mission statement, the foundation will be established for staffs and Commission's review of the current operations policies, and to recommend the revision of existing and/or development of new policies consistent with the statement and goals of the PEG Access Management Plan. Agenda Information Memo July 7, 1998 Eagan City Council Meeting G. CONTRACT 98-22, JUBILATION ADDITION (IGHts) UT LITiES EXTENSIONS ACTION TO BE CONSIDERED: To approve the plans for Contract 98-22 (Jubilation Addition (IGHts) — Utilities Extensions) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, July 30, 1998. FACTS: • Contract 98-22 provides for the extension of sanitary sewer and water main to the proposed Jubilation Addition east of the intersection of TH-3 and Difiley Road within Inver Grove Heights. This extension is in accordance with the Joint Powers Agreement (JPA) between the City of Eagan and the City of Inver Grove Heights approved in 1997. • On June 16, 1998 the City Council held a Public Hearing for Project 737. After hearing presentations and comments from the public, the Council approved the project and authorized the preparation of detailed plans and specifications. ` • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. rdAOMiEATEIG'AcTrS STREEJT � 't TENTS yctPr Y✓ ttl� rr V it ty"itsiT�u' `�".li.' ra' rr Home,Hetghts Street Improements) and authonze;the advheryt�semen4 for a bid opening,- to beheld at 10 -D a.m. nFnday' ', Julj FACTS '• • �Contrt 86 7�?pr� o es dfor e ungrade of-,theNei. t vlthm' t he Co ntry Home l` '� l' #Heights` AdditlonOlfrofti et , current gra X ,buufacmg "to an Or stree eetion' ,; r. [ " L favi r lCrr tncludmgybitununous suiiac�ng�concrete curb &gutter, and ®MayS'1998 the CIty.Council, held <a Pu6'Iic�Hearing for P o71`7R'4Afte m' t${+'. ti+s-fir f f 8u.b T t3 4 t . at c j Eheanng �ppr,e�s,,,e,,ntations and comments from some of thea swim-ectedprop nown�e�rts,} dw nand4'adjacen"t7 to the Country•yH_ ome Helghts�•+A�dditionneighborhood� they+Councd - •; Erl apwproved� the project; and authorized "'the aptreparation:� of 'detail d�eplansk MY, R specification-. ."i;r,"a1• r e1S�,i =tis.1ed t ' 1 ,• 1h plans and specifications have`beenxcompleted andrare kbemg presented�to� the CI y r A �� v a "•1r _i'z+ �k�"i'ICt..^.i;"e4 r , Cou`ncil'yort it approval and ahognzaHon!of thaverusesent�foLs • Cityystafff Has +schedWed a neighborhood meeting wiih nieresimproperty,owrief on ir In July 8 iy 19�98,to„discussiand review the defaileallplans!andUpe,e, fications for the prof ty rr '' - : Le �s r rt.9 Ca s r { 1 LV !it .ter 4 ► e«+ v r fl.Ir IL '•ail if t 4 #:g } li>rL No N ' . t 1 M tl ' `.a� 1 !• , 1 r F/�.i r ` Yi ,{r' :l' ( - /''J7 __.-_.. a _.._.�.�_.... .►:.� .i W.�.a,:�.a.elia ” _uL[.r. - :1..taAL�i3.i.r,r �,A r� �:.e .pis..i.._ ` j4'r; iCrl 6 �� r a]Inf��atibn'S.Me fat ,Ag�nd July.719{98iftagan Crty�Councd�Ivteetmg'/ 1 �H ,COIYTRrACTa98``'1a7CUµ"MIR UNoTi 19 rdAOMiEATEIG'AcTrS STREEJT � 't TENTS yctPr Y✓ ttl� rr V it ty"itsiT�u' `�".li.' ra' rr Home,Hetghts Street Improements) and authonze;the advheryt�semen4 for a bid opening,- to beheld at 10 -D a.m. nFnday' ', Julj FACTS '• • �Contrt 86 7�?pr� o es dfor e ungrade of-,theNei. t vlthm' t he Co ntry Home l` '� l' #Heights` AdditlonOlfrofti et , current gra X ,buufacmg "to an Or stree eetion' ,; r. [ " L favi r lCrr tncludmgybitununous suiiac�ng�concrete curb &gutter, and ®MayS'1998 the CIty.Council, held <a Pu6'Iic�Hearing for P o71`7R'4Afte m' t${+'. ti+s-fir f f 8u.b T t3 4 t . at c j Eheanng �ppr,e�s,,,e,,ntations and comments from some of thea swim-ectedprop nown�e�rts,} dw nand4'adjacen"t7 to the Country•yH_ ome Helghts�•+A�dditionneighborhood� they+Councd - •; Erl apwproved� the project; and authorized "'the aptreparation:� of 'detail d�eplansk MY, R specification-. ."i;r,"a1• r e1S�,i =tis.1ed t ' 1 ,• 1h plans and specifications have`beenxcompleted andrare kbemg presented�to� the CI y r A �� v a "•1r _i'z+ �k�"i'ICt..^.i;"e4 r , Cou`ncil'yort it approval and ahognzaHon!of thaverusesent�foLs • Cityystafff Has +schedWed a neighborhood meeting wiih nieresimproperty,owrief on ir In July 8 iy 19�98,to„discussiand review the defaileallplans!andUpe,e, fications for the prof ty rr '' - : Le �s r rt.9 Ca s r { 1 LV !it .ter 4 ► e«+ v r fl.Ir IL '•ail if t 4 #:g } li>rL No N ' . t 1 M tl ' `.a� 1 !• , 1 r F/�.i r ` Yi ,{r' :l' ( - /''J7 __.-_.. a _.._.�.�_.... .►:.� .i W.�.a,:�.a.elia ” _uL[.r. - :1..taAL�i3.i.r,r �,A r� �:.e .pis..i.._ ` j4'r; iCrl Agenda Information Memo July 7, 1998 Eagan City Council Meeting I. PROJECT 732, OAK POND HILLS STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To receive the Draft Final Assessment Roll for Project 732 (Oak Pond Hills — Street & Utility Improvements) and schedule a public hearing to be held on August 4, 1998. FACTS: • Project 732 will provide for the reconstruction of the streets and the construction of public utilities to serve the Oak Pond Hills neighborhood. It also provides for the construction of trunk water main along Cliff Road from Oak Pond Road to Hay Lake Road. • This project, to be constructed under Contract 98-18, is scheduled for public bid July 16, 1998, with consideration for contract award by the Council August 4, 1998. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the draft final costs to be levied against the benefited properties. • The final assessment roll is referred to herein as a draft document because project appraisals determining benefit have not yet been completed. Assessments identified in the draft final assessment roll are based on the City's Special Assessment Policy. The anticipated appraisals will determine the maximum amount of the proposed assessments. These appraisal amounts will be incorporated into the final assessment roll to be presented at the final assessment hearing August 4, 1998. Agenda Information Memo July 7,1998 City Council Meeting J. AWARD CONTRACT 98-15, Stand -By Generator, Municipal Center Campus FOR COUNCIL ACTION: To receive bids and award Contract 98-15 to Ziegler to provide a peak alert/stand by generator for the municipal center campus. Bids: 1. Ziegler $523,343.75 2. Richland Electric $543,000.00 3. Master $597,323.00 FACTS: • The City Council authorized review of the need and feasibility for a stand by generator in March of 1997. • At the March 30 City Council meeting, the Council received the report and estimated costs for a stand by generator and the rate 70 program from Dakota Energy Alternatives Inc. • At the March Council meeting, the Council authorized the preparation of final plans and specifications: An estimate of $686,405 was provided. • Bids were opened on June 12 Bids were received from contractors. • The low bid was from Ziegler in the amount of $423,343.47. • Ziegler offered a voluntary deduct of $20,400 for a change in the voltage. This deduct is being reviewed by DEAI for recommendation. • Additional cost include DEAI costs for project design and management of $84,780. • Dakota Electric Association cost for electrical system modifications $65,200. • The City will receive rebates in the amount of $15,360 and a contribution of $47,239 towards the electrical modifications. • Total construction costs, after rebates, is $610,724.75. • Construction cost are approximately $75,800 less then estimated. • The Council has previously determined that the City would pay for the unit rather then lease. bio i•00tiNS The City staff will have to work with nearby residents to develop vegetative screen for the unit. It's expected that the unit will take 26 weeks to manufacture and install. ^�7 Irl, AgendaInfOrtnatibn%mem:)j r 7ul'y71±998 EagaGi y Council MeeUng�'{�t� t7 rt it iE-RN K+ES ' L �. . 1 •f r I.u': 1 y� air' �. s IT12Ni�K UTILIT{ES�--`'".-'r"'. • - + .d - #„ '.v *,�� t ,.Yy�y,11 A'C�TION TU BE C©NSIDERED �rTo receive The Final Assessment s` i •Lt r r e+"�w d � t l a ,; 723'(jSouthem Lkes/rIGHtsTtrunkUtilitie)andlscheduletapueLc hearing to br held�,on, J Au11998 '?+FACTS: ,f� ry r•1 '�hi� r..dis ,• r 5"-X Will in W, t,�Project723y provided for the 'extension' of trunk water main 'fo the Inver Grover n' leA�igpts arier?TH Ci'� ofEanan'I!iWaeoaSuinLccor Disltributi't PlanJThi'sIn le,Poroer's.4 }•gd tY+ 8 tk� PP y �� i f P J z aglso prDi�diO fioz thpe construcytion ofjtrun . stormA,seweramttfie area 1 "'!. ; J•4 }T,: • 1?,nM�C:ryLlu/•' t, MOW Y AG�LYY , r ti •�rTlus♦.project,, constructt&Rinder.CDritract 97 ]3„s: haslbeen ea.,- etall�costsy '; 9 •y , LYII� 4.dii'�ta� 'i. - `S''+, b f i •"'t'1” -- +_ tabulatedaandl a final a ssessmerif'roll pieparedt .1,Nil l i�'f�ir' b F�" ^_T �t ♦ {r �'. • This roll hs now+bean resented "to the Council fora eirconsiderauon of scheduhn a 1 S.- rl t publcheananngto�formally present the 4fi�nal rcosts,Cto beevi`ed again nst, thebene_fitedt+�',; 1, properties R 1 "t-.?�' z � � `• . ! � �< i{ t {I • R int Ai It CP IL. - . "•M1 H s .. fir, ♦. ri. 1 N a. - h ♦ 1 .lei' 1> „ iP."Tra ' t ft, ' y 1 �+ - �' tli•r" �i _ +1�. KY 1. .�� a `i � s,,i 'v'� '! 4 r :! tiwZ t.. 'f �t`I• ' li �+;,= L h _ , rY ;I1..:i-...i t :ya1—�. 4._.'nl:a.,�.ro-llre:J....aWiidlLs6id��v. OV v r ..9 %4 c n a Information Memo P .,I4VR Eagan &1 4 uly ky ci Me tin kt,§151 NMI' 'S R.D E; R A 1411 E U AREA.WIDE _D BUSINESS 4. !il BE CONSIDERED P"al - 1 1 '11117" WIAN irP__ tect 735 , 61 �jf-d -Y F+.UfVW Me Ove 10 p Us order to begintheMfe, Project, 736, aires lui gLU3111fVU ruqugem @H M ENT S 51 Lld!Mutibn orderiffig ' 'f 1JR 4'u 0 tllqu&gh WN r gH 4, velZT. Ali L I..., III I . I M, 1; il W.N� el , � I Wi Grand Mrarild usjkqsj, kF.!,' 1� 01 r L �k: x �P I 1Y 1 slty jj1p,tin&action was taken to corer 1uu nesoia. msible Unit ;of e mmeEagan) iew process. Whil`e�the Council approved ion otdering the y�;w Mprepay`gara0rCouncil adoption As buufa acnea resolution should be adopted mts b D rffle�� u s e`4* page `s lu he FW1 %.i Wi6s PAV t 'r iW �t U11, L 4. I 4. + I.H „i elft f Ur 14 - 1c 4N 0 NO. 98 - . f CITY OF EAGAN ORDER AUAR - GRAND OAK BUSINESS PARK I WHEREAS, there exists approximately 136.5 acres in the northeast portion of Eagan bound by I-494, Hwy 55 and Hwy 149 commonly referred to as the Grand Oak Business Park (GOBP); and WHEREAS, there have been several development interests and proposals for properties within the GOBP; and WHEREAS, it is piudent to conduct an environmental review as provided for in 'the State of Minnesota Environmental Review Program rules; and WHEREAS, an Alternative Urban Areawide Review. (AUAR) is the most appropriate form of environmental review provided for in the Minnesota Environmental Review Program for the GOBP. NOW THEREFORE, BE IT REVOLVED by the City Council of the City of Eagan, that an AUAR be completed for the area shown on the attached Exhibit "A". 1 CITY OF EAGAN CITY COUNCIL By: Its Mayor Motion made by: Seconded by: Those in favor: Those against: Date: Attest: Its Clerk CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City of Eagan at duly authorized meeting,thereof held on the day of 1998, as shown by the minutes of said meeitng in my possession. E.J. VanOverbeke, City Clerk City of Eagan LLL v. No.iae 9TPTC TRUNK HW I 6►L''OM.'AMN .I i Q V K L+ � t' o � E t ® W ■� '— •.i •t �. :..ter � A+•� / � � ems- } tr � ' i O / R I • � � L' 4 .,.�L ' ",fir v� 44• � j L • r • 16 / 13 ° • V H RD RE DANE PRUP, ERTU y, i—L 'rJT entnpa 4gTeemoagc , or L J. j4 21 X It Ou tl y, i—L 'rJT entnpa 4gTeemoagc , or L J. j4 21 It r VT vl0 10 ulapitz"t;7111 4 1, or. mplMnCt. ; Tv, pItHr-Au t ar L, o 1!' va r 7 'tA AGREEMENT THIS AGREEMENT, entered into this day of 1998, by and between the City of Eagan (hereinafter referred to as the "City") and the Dakota County Housing & Redevelopment Authority (hereinafter referred to as the "Contractor") WHEREAS, the City.is undertaking a project involving the removal or demolition of buildings and improvements and site clearance of certain properties described in Exhibit A attached hereto; and WHEREAS, the City desires to obtain professional, services to assist it in carrying out.this project; and WHEREAS, the Contractor has qualified personnel available to -provide these services: NOW, THEREFORE, the parties do mutually agree as follows: I. Contract Terms: A. The Contractor listed is an independent contractor and not an employee of the City. B. The Contractor acknowledges that the City does not carry insurance on behalf of the Contractor. The Contractor must provide proof of liability insurance. C. The Contractor will provide its own medical insurance and Long Term Disability insurance. The Contractor will provide workers' compensation for its employees in accordance with state law. D. No benefits will be provided to the Contractor and no, reimbursements will be made for expenses incurred by the Contractor or its, employees, other than as specified. herein. E. Payments will be. made for services, provided as described in Section III. A. Compensation and'B. 'Method of Payment below. F. This contract may,beaerminated at any -time by a fourteen day written notice,by either the.City of the Contractor. Payments for services rendered but.not,yet invoiced would be made as of the termination date.. H. Scope of Work A. This shall consist of professional services to prepare bidding documents, specifications and contracts for the demolition or removal of the buildings,and improvements located on the`specified`properties; to solicit and receive bids from qualified contractors and recommend acceptance of an acceptable bid or bids; to monitor the performance of contractors working on the sites and ensure compliance with contract terms and applicable codes and regulations; and to recommend payment of contractors upon successful completion of work. as B. The services to be performed shall commence on 'July 8. 1998 and shall be substantially completed by October 6, 1998. Extension of this time for performance may be made only by mutual consent of the parties to this Agreement. III. Cost of Services A. Compensation. Compensation shall be based on an hourly rate of Fifty and No One Hundreds ($50.00) Dollars per Hour. Total compensation paid to the Contractor under this Agreement shall not exceed Three Thousand Five Hundred and No One Hundred Dollars ($3,500.00). Changes in;the Scope of Work may result in changes to the, maximum compensation paid to the Contractor. B. Method of Payment. It is expressly understood and agreed that in no event will the total compensation and, reimbursement, if any, to be paid hereunder exceed the maximum sum of $3,500.00 for all of the services required. The City will make payments to the Contractor no more frequently than once monthly based on invoices received and,services performed; authorized payments will be . made within 36 days of receipt of invoice. C. Other Costs. The City shall pay directly the costs of any other professional services deemed,necessary,by both parties to this agreement to accomplish the scope of services described herein. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement as of the date first above written. City of Eagan Un Its: Dakota County Housing and _B�d elopmA�ority Mark S. Ulfers Its: Executive Director EXHIBIT A THE REAL PROPERTY TO BE CLEARED UNDER THIS AGREEMENT CONSISTS OF THE FOLLOWING: Parcel Streeit Address 1. 2795 Linde Lane 2. 2799 Linde Lane 3. 908 Lawrence, Avenue 4. 912 Lawrence Avenue 5. 916 Lawrence Avenue C0 Agenda Information Memo July 7, 1998 Eagan City Council Meeting N. EXEMPTION FROM LAWFUL GAMBLING LICENSE ARC SUBURBAN FOR A RAFFLE TO BE HELD ON NOVEMBER 21, 1998 AT RIVER PARK ACTION TO BE CONSIDERED: To approve an exemption from the lawful gambling requirement for the Arc Suburban organization for a raffle to be held on November 21, 1998 at River Park. FACTS: • Staff is in receipt of an application from Joan Fawcett on behalf of Arc Suburban for this exemption due to the group's nonprofit status. The application has been reviewed by staff and is in order for consideration by the City Council. ATTACHMENTS: • Resolution attached on page o • Application enclosed without page number. S RESOLUTION CITY,OF EAGAN APPLICATION, FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE WHEREAS, Arc Suburban has_, applied for. an Exemption from Lawful Gambling License; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any, reason to deny; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the -Exemption from Lawful Gambling License for Arc Suburban to conduct a raffle on November 21, 1998 at River Park. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the -foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County; Minnesota, in a regular meeting thereof assembled this 7th day of July, 1998. E. J. VanOverbeke, City Clerk Agenda Information Memo June 7,1998 City Council Meeting O. AWARD CONTRACT 98-19, Walden Heights Park FOR COUNCIL ACTION: To approve contract 98-19 Walden Heights Park, trails and parking in the amount of $42,895.00 to Bituminous Roadways Inc. BACKGROUND: Walden Heights Park is under construction at this time with the Parks and Recreation Department acting as "construction manager" for various construction components. Bids for the installation of curb, parking and trails were received on June 15, 1998 and are being recommended for award. (See attached bid tabulation). BIDS: Bituminous Roadways $42,895.00 Minnesota Roadways $44,162.94 FACTS: • The City Council approved the additional park dedication and park design for Walden Heights Park with Lundgren Bros. Stonecliffe development. • The 1998 CIP included the development of Walden Heights Park at a proposed cost of $250,000. • Previous work orders including grading, storm sewer, seeding, surveying and staking, have totaled $48,000. • Additional work will be done on the park this fall or next spring. That work includes; signage, playground equipment, backstop and fence, infield material, and landscaping. CONCERNS: None at this time. Agenda Information Memo July 7, 1998 Eagan City Council Meeting P. PRELIMINARY SUBDIVISION EXTENSION (FOREST VIEW ADDITION) - TRILAND COMPANIES ACTION TO BE CONSIDERED: To approve an extension through July 15, 1999 of the Preliminary Subdivision for Forest View Addition located on Blackhawk Road, north of Red Fox Road in the NW 1/4 of Section 17. FACTS: • At its regular meeting of July 15, 1997, the City Council approved the Preliminary Subdivision of 2.65 acres and five single family lots. BACKGROUND/ATTACHMENTS: (1) June 30, 1998 Letter from Bradley J. Swenson, page. 3) Bradlev I Swenson P.O. Boz 22039 • Eagan, MN • 55122-0039 • (61 June 30, 1998 Ms. Marilyn Wucherpfennig City of Eagan Planning Department 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Forest View subdivision Dear Marilyn: Please consider this a request for the extension of preliminary plat approval for Forest View, received July 15, 1997. Do not hesitate to contact me should you have any questions. Sincerely,. .0,Q 04 Bradley J. Swenson TriLand Companies dmc 3d Agenda Information Memo July 7,1998 City Council Meeting O• REQUEST to Adjust the Park and Recreation 1998 Budget FOR COUNCIL ACTION: To approve an amendment to the 1998 Parks and Recreation Department budget by increasing expenses $14,250 and revenues by $18,710. FACTS: •The programs were added with the intent of increasing department revenues as follows: 395 Hockey New revenue: $13,710 Expenditures: 4320 Contractual Instructors $ 4.885 4237 Recreational Equip/Sup 1,665 4396 Building Rental 3,200 $ 9,750 415 New Program Development Arts and Humanities Council New revenue: $ 5,000 Expenditures: 4320 Contractual Instructors $4,500 • The programs generate an estimated $4,500 in additional net income. CONCERNS: None 1 ` + ~ .• 't yv.'R.:.,1 4 �,. 1 1 = , h ' j a 1 �•'r'♦t `«! 1'f FAPgenda Ictfo ma[lon McZmo �' L • "I t { ` ;. ! Yy([[ 1 4}: Julyr7,,1 g a , .0 nci } G 1998Ea an Gt Council .. t :� • / `< t 'Ite '-+F it'y'1'°_'si'!� 3, :' .3- r1y lY r. 7 3f i.F 1. l ,w r ra-s.rl� r�i a 1� , r 1 1� _'•�ivl/�° •�y '• } vnF��Y.'�'w�7 !g',�w , y .Y Y L>r r -t1 s 3" R GO C"+T�98 1�4 CITiY CA+MIP.TT. M 11'FiAC�ITsY ' �; '��' CLEARING & GRUiBBING ' 9s f• "''; =,xa[ "'an , t r rt ii r' i BE CONSIDERED: To approvemne 1 anfinal payment for Contract . t d _� rK, ys98 14 •(City ampus Aquatic Facility Clearing &Grubbing) in the amount of $25;240'OOli ' Enebaww Construction Company, and acceptgtthe imprgvvements,� ubject to ty r' Yy 1y - �R .r/^Ca°Psltd S 7P%cions r = 1 �/ r:'_ Mil + .. 'fe T � J ` ..i � � � �, Y 4 " ° •., t - T, - >�+ . •� ' � F � Xr�f ��c � R' F � �.� , �, r''ti4t '1 a X tFA°CTS r, h S• i Ktl „•, y r c x 'r ' A +, iIaL"i!4 r sslye��.l�Lr:v J'f1.ii. i M 3a: i' r �rK< .pyi�r 1 y,p •f Contract 98 14 pronded for the"removal;oflal trees necessary,jto,fconstruct the+Cltyi ' :., r ice. Y'rwRi '! '.}^• !:i SII• .^J Campus Aquatic Facfhfy, uri8er^a sepazate contract• r ., {�' c �_ i •- • J i . 9 •` S s.. `, - r, sAr--cX:..r $. aF1'. Vit• yAl ork has, been completed, fm accordance with City prepared app nd� r e 4spectficatfos, inspected by representatives of the Public Works Department andfound- 's " ao0 e,:i�n order for favorable Councilaction of final a e" �°' " p ymentZ acceptance"'subJect to ¢+ , is �Y '`•�.v-, H rn'1 ` i lthi arrantY4pro,}visionsgof the contract documents ✓I ,�F}•. „ .ti4r tP "'"� vH1i,?' :"'Y, A"wi:- _ t }t;�` i�`;_ j i•�.A 1 :� " �j '� � j � f r e.1 it � 'y �:• " t :•�l�Ti i , t d� dL , ..y �,tl� `tl h(y�'"'+ •�• �� '- � ztrty� rl � vv, •<r ; ar i :1ti�� wF Y- -,sl, '„'•'� 1; - .moi < _ f� 7 .y :� _ , `` t v : Il Y• '�.` l r ' ,i...Fy " 1, y T 4� •<y ,l. +' Y .J < U� ` !Ir X � r `'L 71 ` -.. ."t <� F.L-f,•�',f ,il r t C f IL r 411 A. t. ` y` r •. vf=ij rIt Al , Ali •-.; �, •r `J t .r'll f,fw 1 1. .� , '.r K{, r/' f� ,. 1 • r., L T. 44 47 `�ry .. (; rr -J `? •i. I.T. rl i f?r 't�L ♦ �r .S �.:• .. r1. ` I .. c - - � I ;.�.��.�6tj� } r .. I' R' T1s• i s�,'�.ie.,�Y.:.iS a.1s.+•.—K �i:,t...Y.l •.L,a�� p[T)}.ilr,..reba%�'alt -- '—� .�_Lw,a ,.. .', ..-mtd�.la1[�c._t�i� Agenda Information Memo July 7, 1998 Eagan City Council Meeting S. CONTRACT 97-13, SOUTHERN LAKES (IGH) TRUNK UTILITY YMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 2 to Contract 97-13 (Southern Lakes/ IGH Trunk Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 97-13 provided for the construction of trunk water main and storm across TH-3 to serve future additions of the Southern Lakes development within Inver Grove Heights. • This change will provide for the northerly extension of trunk water main from the Southern Lakes Addition to the Southern Lakes water tower across NSP property. This extension is in accordance with the City's Water Supply & Distribution Plan. • This construction was not included in the original contract work due to the uncertain location of the Southern Lakes water tower at time of bidding. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of $63,157.00 (25.7% of original contract). The associated cost will be the responsibility of the City Trunk Water Main Fund. ATTACHMENTS: • Change order No. 2, pages -3fo— through. 35 19 0i yam+ Contract No. 97-13 Change Order No. 2 Project No. 773 Date: June 26, 1998 PROJECT NAME: Southern Lakes (IGH) Trunk Utility ImDeosemmts PROJECT DESCRIPTION: This project consists of theconstruction'of trunk watts main and trunk storm sewer across State Trunk Highway 3 to serve fume additions of the South= Lakes Developmer.L This will provide a comecriaa to the Southern lakes Water Tower and the looping of the; water main system Tris project also includes the storm sewer outlet for Pond LP -30, across Highway 3. CONTRACTOR: ENGINEER: Burschville Construction. Inc. Bonesnoo. Rosette. Anderlili 11440 - 8th Street NE Box 65 & Associates. Inc. Hanover, MN 55341 2335 West Trunk Highway 36 StPauL MN 55113 DESCRIPTION OF CHANGE ORDER WORK: To request authorization and compensation for the Contractor to complete the water main installation from the north edge of Southern Lakes Addition to the Southern Lakes Water Tower. Also included in the Change Order will be the grading and construction of the access rad. all related restoration, and the ctiainfin fence to separate the water tower from NSP property. The remaining items are listed below. The water main will be installed during the moat of July. The rod construction will be done upon the water tower erection being completed JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER In an effort to reduce the cost of bidding and detailed specifications, the City requested bids from three contractors who have active projects in Eagan. This project,will then be done as a Change Order. Burschville Contraction submitted the low bid, and was able to complete the work within the time cont dints. 1M9449584\CHNGEOR2-WB2 �/ 1:4181496841CHNGEOR2WB2 Contract Unit Total -Nu. Item Unit_ Quantity Priv Amount Change Orde s Na 2 Part I - Trust Water Slain 1 16' DIP, Class 51 LF 475 35.00 516,625.00 2 6- DIP, CL 5Z for bydnat feed LF 9 20.00 $180.00 3 16'battedlyvalve and box EA 1 1,475.00 $1,475.00 4 6' gate valve and box EA 1 450.00 $450.00 5 Hydrant EA, 1 .000.00 $1,300.00 6 Connect to ea. 16' -am maim EA 2 500.00 111,000.00 7 Fittings LB 3,600 1.25 $4,500.00 8 Improved pipe fotmdaom manna! LF 200 0.01 S2.00 9 6' high chmlmt fence LF 11000 10.00 .$10,000.00 10 Salvage efiamfmkfma. LF' 200 5.00 $1,000.00 11 Vehicular gate EA 1 950.00 $950.00 12 Topsail borrow (LV) CY 200 12.00 S2.400.00 13 Seeding 38A, with farnTi= AC 1.6 1,406.00 $2,240.00 14 Silt Peace LF 200 2.00 $400.00 15 Locate and am under Hr fad pipeline EA 1 750:00 5750.00 16 Restacted activity under trace fuse IS 1 700.00 5700.00 Total Part I -Trunk WanSMain 543.972.00 Part 2 - Acme Rated Construction 17 Common excavation CY 300 4.00 $1,200.00 18 Subgradepieparatirm SY 1,600 0.56 $800.00 19 Ceotrm7efebeiic SY 400 1.65 $660.00 20 Class 5 egg. base,. I00i crushed TN 600 12.00 57,200.00 21 Type 41B I i-aee vaar course TN 150 36.00 55,400.00 22 Adjust valve box EA 1 175.00 $175.00 23 Adjust sump mmboae casting FA 1 200.00 5200.00 24 Wood Eberbleaker SY 11000 3.00 $3,000.00 25 Install bomtda and dW& LS 1 550.00 3550.00 Total Pett 2 - Aams Aced Cation $19.185.00 Total Part I - Trak Want Main $43:972.00 Taal Pat 2 - Accts Rad Construction $19,185.00 _ Total Chaage Order Na 2 $63,157.00 1:4181496841CHNGEOR2WB2 CONTRACrSTATUS TVWWCOMPLMON DATE Original Contract: - iune 15.1998 Change Order No. 2 October 31, 1998 Subtotal of Previous Change Orders: This Change Order. New subtotal of all Change Orders: Revise Contract Percent Increase for this Change Order to Original Contract Amount: Percent Increase for total of All Change orders to Original Contract Amount 25.6% 31.6% j AMOUNT $246.265.50 $63.157.00 $14,597.50 563.157.00 $77,754.50 $324.020.00 By: . Date: City Department Manager City of Fagan CoaacUAcdon: Mavor: Clerk Approval Date: Distribution 1 : City 2 - Contractor l - Engineer I - Bonding Company l.\ 49\49584\CHNGEOR2.WB2 31? 6-.Pq Agenda Information Memo July 7, 1998 Eagan City Council Meeting PUBLIC HEARINGS A. VARIANCE ( 609 Lantern Court) Rob and Teresa Kavanaugh ACTION TO BE CONSIDERED: • To approve or deny a 12 foot Variance to the required 30 foot building setback from a public right-of-way in an R-1 single family residential district for Lot 34, Block 3, Country Hollow Addition. FACTS: On May 30, 1998, a severe storm damaged several homes in the City of Eagan. The attached, two -car garage, on the subject home was severely damaged and needs to be replaced. The applicants are requesting a 12 foot variance to the required 30 foot building setback from a public right-of-way for the purpose of rebuilding the attached garage and adding a 240 square foot third stall. The attached two -car garage was at the required 30 foot minimum setback before the storm, while the proposed third stall would encroach 12 feet into the setback area. • The additional garage space would increase the lot coverage to 16%. The maximum coverage allowed by City Code is 20%. The subject lot is located at the outer curve of Lantern Lane allowing the building to appear setback farther than the existing homes. • The proposed garage and additional third stall were designed to aesthetically match the existing home. ATTACHMENTS: 0 Staff report, pages 46 through 1 PLANNING REPORT CITY OF EAGANI REPORT DATE: lune 22, 1998 CASE: 24 -VA -09-06-98 APPLICANT: Theresa and Robert Kavanaugh i HEARING DATE: July 7, 1998 PROPERTY OWNER: Theresa and Robert Kavanaugh PREPARED BY: Erik Slettedahl REQUEST: Variance LOCATION: 609 Lantern Court COMPREHENSIVE PLAN: D -II (Mixed Residential 0-6 units/acre) ZONING: R-1 (Single Family Residential) SUMMARY OF REQUEST The applicant is requesting a 12 foot Variance to the'required 30 footbuildingsetback from a public right-of-way in an R-1 single family residential zoning district for Lot 34, Block 3, Country Hollow Addition (PID# 10-18275-340-03) in the SE'/. of Section 24. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40; Subdivision 3C states that the Council may grant a Variance and impose conditions and safeguards therein if: f 1. The Council shall determine that the special conditions) applying to the structures or land in question are peculiar to such property or immediately generally to other land or structures in the district in v granting of the application is necessary for the applicE 2. The granting of the proposed variance will not be. the Comprehensive Guide Plan. ning property and do not apply said land is located, and that the to the intent of this Chapter and 3: That granting of such Variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable -hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subd. 6, requires a 30 foot building setback in a single family residential district. City Code Section 11.2, Subd. 3, states that no nonconforming structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any manner which is not in conformity with this Chapter without a Variance. BACKGROUNDIHISTORY Country Hollow Addition received final subdivision approval in October.of 1987. At the.time of subdivision, there were no variances granted to the required 30 foot building setback. The existing singlefamily home on the. subject lot was constructed in, 1991. On May 30,.1998,;a severe storm damaged several homes in the City of Eagan. Therattached, two -car garage, on the subject home was severely damaged during this storm and needs to be replaced. EXISTING,CONDITIONS The subject lot is 13,053 square feet in area and is situated at the northwest corner of Lantern Lane and Lantern Court. Lantem Lane is a curved circle and the subject lot is located at the outside curve of the right-of-way. The existing home hada lot coverage of 1,850 square feet (14% of the total lot size), including the attached garage, before the storm. The attached garage was located at the required 30 foot setback from both public rights-of-way before it was severely damaged during the storm. The dwelling unit is 17 feet from the common side yard property line on its west side. There are three existing homessto the south of the subject lot that take access from Lantern Lane, all of which are at or near the 30 foot minimum setback. The existing home to the north of the subject lot takes access from Wildflower Way and is also at the 30 foot minimum setback. EVALUATION OF REQUEST The applicants are proposing to reconstruct the 477 square foot attached garage and add an additional 240 square foot third stall. According to the applicant, the proposed third stall to the attached garage would be twelve feet in width and encroach 12 feet into the required 30 -foot setback. The additional space would increase the lot coverage to 16% of the total lot size. The maximum coverage allowed by City Code is 20%. It appears that the impaci.of the proposed addition into the setback area is reduced because the lot is located at an outer curve,of.Lantern Lane. The outer curve mows the,building to appear setback farther that.the other existing homes: 4) APPLICANT'S ESTIMATE OF HARDSHIP The applicantswe re unfortunate .victims.onMay 30' when they lost their attached garage -to the storm. They have stated that they are in need of morestorage space in,their existing home and would like to take this opportunity to rebuild in order to accommodate their needs. The applicants have also stated that the only direction they can expand is east due to the.configuration of the home on the comer lot. The,applicants believe that the proposed addition would not obstruct the view of the neighbors to the north because the adjacent home is situated so that it takes access from Wildflower Way. They also believe the addition will not impact the aesthetics of the neighborhood because the curve of the road gives the appearance the home is setback farther that the others along Lantern Lane. The applicants have included drawings that show the proposed attached garage and additional space were designed to preserve the design integrity of the existing home so that it -does not detract from the appearance of the neighborhood. SUMMARY/CONCLUSION The applicant is requesting a 12 foot Variance to the 30 foot minimum building setback requirement from a public right-of-way for Lot 34, Block 3; Country Hollow Addition for .the purpose of rebuilding an attached garage that was severely damaged.during the May 30'" storm and adding an additional 3rd stall into the 30 foot setback area. The Variance is requested because of the limited buildable area of the comer lot. The applicants believe that the addition garage space will not have any adverse effect on the neighborhood because of proper design of the addition and the location.of the subject lot on the outer curve of Lantern Lane. ACTION TO BE CONSIDERED To approve/deny a 12 foot Variance to the required 30 foot building setback from a public right- of-way in an R -I Single Family Residential District for Lot 34, Block 3, Country Hollow Addition. W Location Map OIL d u PRO CR' Sil O ao a4• ` WITHAM LN. - to o° 0 LL r co NY DQ 6ti �Se °. o G �AIRIE CIN. L Subjecl LoJ RD. P.aa S i 2— CC JNTRY81 Z CCUNTRY8/°R 0 W O h 7 s O N 0 COyRt u C.S.A.N. No. 30 (DIFFLEY ROAD) Aoo o - Sao eao f-'efd Development/Developer.. Rob and Teresa' Kavanaugh Application: Variance Case No.: 2q.VA-09-06-98 (13 1+ Egan City of Ea ' Gry of 4p.e Canmvelry O.Y.bpm.et 0.p.rtm.nt S V OT 35 1 O 0.. V� Y 30 N7,6 2 0 v� 135 57, �. N; 4j0 \\w ve A \43-, o 4 01 KE VIEWED DATE �'�''J-� - • RY. SCALE I" a 30' Flzof>o s Pur FOV E.a - . /Jo WA L KOUT- LEGEND OurLEGENQ INVERT ELEvATION AT SERVICE ExTENSION• o DENOTES IRON MONUMENT PROPOSED GARAGE FLOOR,. ELEVATION • u DENOTES WOOD HUB SET - PROPOSED FIRST FLOOR ELEVATION • �^�'-' ° DENOTES EXISTING SPOT PROPOSED BASEMENT'F.LOOR - 53M,' [)-Zoe ELEVATION ELEVATION (Sup) ,DENOTES PROPOSED SPOT ELEVATION' DENOTES DRAINAGE DIRECTION Nom: VERIFY ALL. FLOOR HEIGHTS WITH. :II i FINAL HOUSE PLANS I harelly cartlt,y )not this survey plan or report was prepared py me or under my direct supervision and to"at 1 am a duly Registered Land Sarveyor under the L a of the State of innssota. Brodlsy J.CWjl( icon, Mn. Reg. No. LU35 Oats Tx � . +,rY'!�M.M1,�ej•CIY r`�^ L �� .- 1 �. �-..++ Y'�.iTr ! � . t �. �.IhE-t7 �'Af�1�.L la.af- t?i�:' �."'F- .�>,�y+. n'w'- • �' _:'�•� } i,},� - � �`. �1 15 -� 1\ N �� lr�f J 4 � • - lN1 �� T C �y� �• �J 1 ��y.1 r. � r :+��- 1♦!h ii; yb•Cq 1 4 - y i �'ii'ttt �»� M1 r%rR - j.rw1"fKJ '�fSA!•t.�Tf fi�t�CA^y�i71 i.); J � - �� r F •.i •..1�fr+F�'s4'•.3_'•f l�: _/?I[ GY S /C' r � i h.• ! �' O= - Y�rA ... � ��?GJ I p... �"ri ll. i�'••I�...V�+✓�i. Ta� G,ir f ,. PRE STORM ELEVATION PROPOSED ADDITION Agenda Information Memo July 7, 1998 Eagan City Council Meeting B. VARIANCE (4287 Sun Cliff Road) -Tim and Brenda Sweet ACTION TO BE CONSIDERED: To approve or deny a four (4) foot Variance to the required ten (10) foot side yard dwelling unit setback for Lot 18, Block 1 Sun Cliff 2"d Addition, located at 4287 Sun Cliff Road. FACTS: The applicants are requesting a four (4) foot Variance to the ten (10) foot side yard, dwelling unit setback for the purpose of adding a 556 square foot addition above the existing garage and foyer. The garage is at the minimum five (5) foot side yard, accessory building setback. In order to keep a straight line from the garage and the proposed addition, the addition would encroach four (4) feet into the dwelling unit setback area. • The lot width of the subject lot is 68 feet at the front yard setback line and has a lot size of 10,995 square feet. The existing home is at or near the minimum required setbacks on both sides of the property, limiting the options for any structural expansion. It appears that shifting the addition to the rear of the property would likely destroy a mature tree. Adding additional space above the garage and foyer would not add any addition building coverage to the existing lot. ATTACHMENTS: Staff report, pages q I?_ through 57—. �1 PLANNING REPORT CITY OF EAGAN REPORT DATE: June '15, 1998 APPLICANT: Tim and Brenda Sweet PROPERTY OWNER: Tim and Brenda Sweet REQUEST: Variance' LOCATION: 4287 SunCliffRoad CASE: 29 -VA -08-06-98 HEARING DATE: July 7, 1998 PREPARED BY: Erik Sletwdahl COMPREHENSIVE PLAN: D-1 (Single Family Residential) ZONING: PD (Planned Development) SUMMARY OF REQUEST The applicant is requesting a four (4) foot Variance to the required ten (10) foot side yard dwelling unit setback for Lot 18, Block 1, Sun Cliff 2nd Addition (PID# 10-72976=180-01)'in the NW '/. of Section 29. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a Variance and impose conditions and safeguards therein if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures, in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The.granting -of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3.. That granting of such Variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subd. 6, requires.a ten (10) foot side yard setback for a dwelling unit in a single family residential district. The subject lot is in a planned development, that is subject,to these requirements. City Code Section, 11.2, Subd. 3, states that no nonconforming structure shall be erected, converted; enlarged, reconstructed, altered, or changed in any manner which isnot inconformity with this Chapter without a Variance. BACKGROUND/HISTORY Sun Cliff 2n1 Addition received final subdivision approval on July 19, 1983 -and is part of the Eagan Hills West Planned Development. The Eagan Hills West Planned Development Agreement, dated April 3, 1979, originally required the Sun Cliff Addition area to be,a medium density residential area of 9-12 dwelling units/acre. The developer of the Sun Cliff Additions proposed a smaller lot, single family and duplex subdivision with a,lowered density of 5.9 . dwelling units/acre. The: minimum required lot width was lowered from:85 feet to .75 feet and minimum lot area from 12,000 square feet to 9,375 square feet. Sun Cliff 2"" Addition was granted Variances of ten (10) feet to the required thirty (30) foot setback from a public right of way,for all comer lots in the subdivision. EXISTING CONDITIONS The subject lot is 10,955 square feet in area and has a lot width of 68 feet at the required 30 foot setback to a public right of way. The minimum requirements for a standard single family residential lot are 12,000 square feet area with a lot width of 85 feet. The subject lot is pie shaped and narrows toward the rear lot line. The existing single family home was constructed in 1986 and has been occupied by the applicants since that time. The home has a lot'coverage of 1,490 square feet including the attached garage. The attached garage is located at the required 30 foot setback from the public right-of-way and 6 feet from the side yard property line. The dwelling unit isatthe:required 10 foot side yard setback on both sides of the lot.. There is a mature tree.located in the rear yard+area-near the back of the existing home. . EVALUATION OF REQUEST The applicants arepr6posing to construct a 556 square foot addition to the existing home above the garage and foyer. In order to keep a,structurally and aesthetically clean line, the proposed addition would come up to the edge of the existing garage. Since the proposed addition is living space.and the existing garage is six (6) feet from the side lot line, the proposed addition would encroach four (4) feet into the required ten,(10) foot,side yard dwelling unit setback. It appears that shifting the proposed addition to the rearbf the home would be extremely limiting due to narrowness of the lot and would destroy the mature tree located in the rear yard. 4q .. APPLICANT'S ESTIMATE OF HARDSHIP The applicants have stated they are in desperate need of more space in their existing home and that their options are ektremely limited for additional space due to the lot width and configuration. They believe that proposing additional space above the garage is their only option because of the narrow lot width:at the rear of the property and the desire to, save the existing mature tree. The applicants also believe the proposed addition preserves open space by not adding any additional building coverage to the lot. The proposed addition could.be shortened four feet from the edge of the garage but the applicants believe this would not be aesthetically pleasing and would detract from the exterior appearance of the home and the neighborhood. SUMMARY/CONCLUSION The applicant is requesting,6 four (4) foot Variance to the 10 (ten) foot minimum, side yard setback requirement for Lot 18, Block 1,,Sun Cliff.2 Addition for the purpose:of building an addition above the existing attached garage. The Variance is requested because of the limited buildable area of substandard lot and in order"to maintain an even line with the existing garage. ACTION TO BE CONSIDERED To approve/deny a four (4) foot Variance to the required ten (10) foot side yard dwelling unit setback for single family residential building for Lot 18, Block 1 Sun Cliff 2nd Addition. MEN IV '+s& POP dv �oj �L� n jag o�cao� o .� -coo. aa00000��w �vo�o 4o as o eo�MD� o� �� O t ®ti ��VJ ®GGa /s C.1. WINDEN 6 ASSOCIATES, INC. LLQ• _ �u� LAND SURVEYORS Tel -{10.744{ 1311 EUSTI$ Sty ST. PAULF MINN. 65106 FOR: Z'ACHY.AN HOMES 60 ss� Scale: le z 30' C Denotes Iron ATO ument Q,r� 0 \ • � ge ,'•� o \ s oor v ir c143 \\0 w C. NOTE: - �. �e c Deno[es.Vocden Stake Prcposed'Carage_Floor E1.' 9�r••b t / (`9Dc 9) .Denotes Propose' ' - -� Finished Ground E1. 0q^ Denotes Direction L ` ` Cf Surface'Dra'inage Vertical Datum - 4-G.V.D. 19.9 'p / Lot 18, Block 1, SUN CLIFF SECOND \0\41 ADDI-TION', Dakota County,. Minnesota v� 1'896.2) WE HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY Of THE ROUNDAIIES OF THE LAND ABOVE DESCRIBED AND OF THE LOCATION OF ALL SUILDINGS. IF ANY, THEREON, AND ALL VISIFLE ENCROACHMENTS. IF ANY, FROM OR ON SAID LAND Doled 111i,yLr daY of N�OiC-4 A,D. I9560 C. R. WINDEN A ASSOCIATES, INC. Reryed- 3•[7-86 ....... h ( �� 501 10..erw. IMinwe,ere RepnLalien No 1116 5.. ro.7An I I To: Mayor Tom Egan and Council members Patricia Awada, Bea Blomquist, Sandra Masin and Theodore Wachter Concerning the property'at 4287 Sun Cliff Road, Lot 18, Block 1, Sun Cliff Second Addition, Dakota County, Minnesota. Zoning classification - PD Surrounding land use is single family homes. I . Reason for Variance application - We want to build an addition above our existing foyer and garage, but in order to build the way we have planned we will have living space too close to the lot line because our garage is six feet from the lot line. We built our home in 1986, my husband and father did all the masonry, cabinet making and finished carpentry on our home..We built it with the idea that this is the home we would live in forever ! We were planning on having abig family and always thought there would come atime when we would add on rather,than move. We have fourchildren now and my husband is the part time music director at our church so he has his office in our bedroom. We desperately need more space, we need to add on a bedroom and an office. We thought it was best to add on by building above our existing garage and foyer, because it would not take up any of our yard, where:our four children like to play. Also to add on to the back south side of our home we would need to get a variance because our lot is pie shaped and we would be too close to the lot line, if we would add on to our house on the back north side we would also need a variance again for the same reasons. There is one mature tree in our lot that would'have to be removed if we were to add on to the back north'cornenof our home and we have lost three'trees,in the last year from our lot and would hate to have to remove one to add on more space. Eric (at City Hall) informed me that the lots in our development are smaller than the standard lots in Eagan; unfortunately when we were buying our house, it was our first house and we didn't know that this would be a problem when we wanted, to add on in the future. Our kids attend Oak Ridge Elementary and we have been very happy with that school`and'the teachers there and we want our kids to continue attending there, so moving isn't really an option. Also we can add on more space much cheaper than we could buy a larger home because most of the work can be done for cost, so it is not financially feasible for us to buy a homewith five bedrooms and an office. We were also informed by Mike Barck in the building permit department at the City Hall that we could build this addition without a variance if we took off four feet from the side so that our living space would be ten feet from the lot line. Because our garage is out in front of our house we feel this would be displeasing to the eye because it would not be centered on top of our garage and would detract from the outer appearance of our home and affecNthe appearance of our neighborhood as a whole. After spending much time trying to figure out how to add on more SS living space to this house we have come to the conclusion that no matter which area we want to add on to, we will have to apply for a variance. We feel that with this plan we can keep the existing house exactly like it is without extending any outside walls which would cause us to lose some of our yard space and we won't be taking up any more space between our house and our neighbors house, therefore this addition would add to the looks of.our neighborhood rather than building on three quarters of our garage and detracting from the appearance of our neighborhood. Please grant us this variance so we can add on the much needed space to our home while'improving its appearance. Than you for your timet, Tim aKd Brendd Swe t at! 4296 Sun Cliff Road Eagan, MN 55122 June 29, 1998 Community Development Dept. 3830 Pilot Knob Road Eagan,. MN 55122. . re: Case 0 29 -VA -08-06-98 Tim & Brenda Sweet Variance Request Gentlemen: We understand that Tim & Brenda want to extend their upstairs living quarters over their garage. Since the garage sits less than 10 ft. from the property line, they will need a variance to do this. We have no objection to this variance. Tim and Brenda are both responsible people, good parents, good neighbors, and we'd like them to be around here for a while. The variance will enable them to enlarge their home to accommodate their enlarged family. The addition will add to, not detract from, the beauty of their home. It will also keep them in the neighborhood. Lotthemhave the variance. Sincerely, �J Warren A.7!/entink n Delores F. Jentink G�r_:7,-,A✓ Agenda Information Memo July 7, 1998 Eagan City Council Meeting C. PROJECT 734, TOWN CENTRE DRIVE 100 SIDEWALK IMPROVEMENTS ACTION TO BE CONSIDERED: To close the public hearing and approve/ deny Project 734 (Town Centre Drive 100 — Sidewalk Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • Dakota County HRA, in conjunction with their senior housing development, is constructing a 6 -foot wide concrete sidewalk along their entire frontage adjacent to Town Centre Drive. This proposed project was initiated in response to a request from Dakota County HRA to improve pedestrian access for the remainder of Town Centre Drive 100 area. • On December 16, 1997, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of sidewalk improvements within the Town Centre 100. area. • On May 19, 1998, the feasibility report for Project 734 was presented to the City Council and a Public Hearing was scheduled for July 7 to formally present and discuss the report with the affected property owners. • An informational meeting was held on June 18, 1998 at 4:30 p.m. at City Hall. None of the affected property owners within the construction or assessment area attended the meeting. A representative from Dakota County HRA was present and was provided information on the project. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages 19-1�— through. M City of Eagan Report for Town Centre 10.0 Sidewalk Improvements City -Project No. 734 Eagan, Minnesota May 1998 , city of edgan May 19, 1998 THOMAS EGAN Maya - PATRICIA'AWADA - BEA BLOMQUIST honorable Mayor and City Council SANDRA A. MASIN THEODORE WACHTER City of. Eagan COUOCB Memoers 3830 Pilot Knob Road THOMAS HEDGES Eagan, MN 55122 Cty, Aami{ustrator RE: Town Centre 100 Sidewalk Improvements Report E. J. VAN OVERBEKE city Clerk City Project No. 734 Dear Mayor and City Council: Attached is our report for the Town Centre 100 Sidewalk Improvements, City Project No. 734. The report presents and discusses the proposed improvements and provides a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Sohn P. Gorder 'Development/Design Engineer I hereby certify that this report was prepared by ire or under my direct supenision and that 1 am a dulwRegistered Professional Engineer under the laws of the State of Minnesota J, fin P. Golder Date: 5' /-;- 96 .Reg. No. 22813 Reviewed By:" ` ` `) 711 A9 Public Works Date T i 1 -711 Reviewed By:�a%6'�/7n. Finance Dept. Date MAINTENANCE FACILITY MUNICIPAL CENTER THE'LONE OAK TREE 3501 COACHMAN POINT 3 830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND.GROWTH IN OUR COMMUNITY EAGAN. MINNESOTA 55122 EAGAN. MINNESOTA NOB 55122-1807 PHONE. (612) 681.4300 PHONE. (612) 68141600 FAX: (612) 681-4612 Equol OppORunity EMPloyer FAX. (612) 681.4360 Too: (612) 454-8535 (`(/(�/ n)D:(612) 454.8535 TABLE OF CONTENTS Letter of Transmittal/Certification Page Table of Contents Scope* ...................................................................................................................... I Feasibilityand Recommendations.......................................................................1 Discussion.............................................................................................................2 Town Centre 100 Sidewalk Alternate— Waterford Apartments - Easementsand Permits .............................................................:.........................2 CostAnalysis.......................................................................................................3 Areato be Included..............................................................................................3 Assessments ..................... RevenueSource.................:..................................................................................4 ProjectSchedule.........................::........................................................................5 List of Appendices Appendix A - Preliminary Cost Estimates Appendix B - Preliminary Assessment Roll List or Figures Figure I - Location Map Figure 2 - Sidewalk Improvements — Assessment Map Figure 3 — Existing &Proposed Typical Sections Figure 4 —.Sidewalk. Improvements (F/ Scope This project provides for the construction of a 6 -foot wide concrete sidewalk adjacent to Town Centre Drive from Yankee Doodle Road (Dakota County Road 28) to Lexington Avenue (County Road 43) and O'Leary Lane from Town Centre Drive to Yankee Doodle Road, as shown on Figure 1 located at the back of this report. Town Centre Drive and O'Leary Lane are 44 -foot wide,, 4 -lane collector streets constructed in 1985 with the Town Centre 100 Addition subdivision. As development occurred within the Town Centre 100 area, developers were provided the option to either build -a sidewalk along -their frontage of Town Centre Drive themselves or be charged a trail dedication fee with the City picking up the responsibility of building the sidewalk along their property. Various development has occurred. on both sides of Town Centre Drive in this area. While some developments have constructed the sidewalk along their front footage, other properties have not. This project was initiated in response to a request from the Dakota County HRA„ builders of the Eagan Senior Housing Addition on the south side of Town Centre Drive, to provide improved pedestrian access for. their residents to the area. Dakota County HRA :is constructing sidewalk along their entire frontage (1,340 feet) adjacent to Town Centre -Drive. The City's Master Trail Plan, most recently updated in 1994, identified the need for a sidewalk/ trailway connection as proposed with this project. This project provides for the completion and interconnection of the presently inconsistent sidewalk system between'Yarikee Doodle Road and Lexington Avenue. Feasibility and Recommendation This project is necessary to provide safe and continuous pedestrian circulation along collector streets from residential areas to the Town Centre area. This project is cost-effective in that the needed sidewalk system will be constructed as,a whole instead of in portions by individual development. r This project is feasible from an engineering standpoint and is in accordance with the City's Master Trail Plan. Boa I Discussion This project provides for the construction of a 6 -foot wide concrete sidewalk with an; 8 -foot boulevard ,green space adjacent to Town Centre Drive and O'Leary Lane as shown on Figure 4. Sidewalk along the frontage of the Waterford apartments (Town Centre 5, and 8h Additions), is presented herein as an alternate to the project, as discussed below. ,,Alternate: While the majority of the proposed sidewalk will require minimal grading and landscaping disturbance, construction of a sidewalk along the frontage of the Waterford apartments (TC 100 5h and 8's Additions) would require more substantial grading (including retaining walls) and removal or relocation of existing- landscaping. Therefore, this; segment of the sidewalk is presented as an alternate to the main sidewalk construction, also as shown on Figure No. 2. Without the alternate construction, the sidewalk on the south side of Town Centre Drive would terminate at the connection to the existing public trail on the property line between 'the Dakota County HRA property and the Waterford apartments (Lot 1, Block I' Town Center 100 8t° Addition). This trail connects to a trail that winds through O'Leary Park south of Town Centre Drive. If the alternate is not selected, mid - block crosswalk pavement markings and signage will be necessary across Town Centre Drive at this location, as shown on Figure No. 4. Typical,sections for both the main sidewalk: constructionand the alternate construction are shown on Figure 3. Easements and Permits All of the proposed work with this project, including' the alternate construction; will take place within either the existing right-of-way of Town Centre Drive and O'Leary Lane or within the existing 15 -foot wide sidewalk easement contiguous to the right-of-way dedicated with the Town.Centre 100'development. iO3 Cost Estimate A detailed cost estimate for this project, and the alternate, is provided in Appendix A. The total estimated project costs are based on anticipated construction costs and include a 10 percent contingency and indirect costs of 30 percent which'include legal, administrative, engineering and bond' interest. The following is a summary of the costs: Town Centre '100 Addition Sidewalk Construction $92,960 Waterford Apts. Alternate Construction $90,110 Area To Be Included Listed below are the. properties proposed to be assessed `and` the construction area of the project. Construction Area Lot 1, Block 1 Town Centre 100 3rd Addition Lot 1, Block 1 Town Centre 100 lOth Addition Outlot A, Town Centre 100 72'" Addition Outlot C, Town Centre 100 13th Addition Lot 1, Block I Town Centre 100 15th Addition. Outlot B, Town Centre 100 16th -Addition Outlot C, Town Centre 100 16th Addition Lot 1, Block .l, Town Centre.100 17th Addition Assessment Area Outlot A, Town Centre 100 12th Addition Alternate- Waterford Apartments Construction & Assessment Area Lots 1-2, Block 1 Town Centre 100 5th Addition Lots 1-4, Block 1 Town Centre 100 8th Addition M Assessments A preliminary assessment roll is provided in Appendix B located at the: back of this, report. An assessment map is shown.on Figure No. 2. In accordance with the City's Assessment .Policy, benefiting properties are proposed to be assessed for the sidewalk construction adjacent to their property on a front footage basis as established -in the City's 1998 Fee Schedule. The rate established for concrete sidewalk in the_fee schedule is $17.20/ F.F. Properties adjacent to the improvements that have previously paid a .trail' dedication fee at time of development are. not proposed to be assessed. If the alternate construction is approved, it is also proposed to assess the sidewalk construction adjacent to the Waterford apartments (Lots 12; Block 1 Town Centre 5i° Addition and Lots 1-4; Block 1 Town Centre 8`s Addition) on a front footage basis at the fee schedule rate of $17.20/ F.F. Revenue Source; Town Centre 100 Sidewalk Estimated Estimated Project Cost Assessment Revenue Balance $92,260 $5,762 -536,498 Alternate—Waterford Apartments Estimated Estimated Project Cost Assessment Revenue Balance $90,110 $19,835 -$70,275 - It is proposed to assess the benefiting properties in accordance with the City Assessment Policy. The remaining balance of the cost `of the improvements, $86,498 with the main construction and $70,275 with the alternate construction, would be the responsibility of the City's Major Street Fund. The amount of trail dedication fees previously paid by affected properties has been appropriated to the City's Major Street Fund. (OS Proiect Schedule Present Drag Feasibility Report May,19, 1998 Public Hearing June.16, 1998 Approve Plans,and Specs/ Order Ad for -Bids July 21, 1998 Award Contract August 16, 1998 Substantial Completion November, 1998 Assessment Hearing January; 1999 1" Payment Due with Property Tax Statement May, 2000 APPENDIX A TOWN CENTRE 100 SIDEWALK IMPROVEMENTS CITY.PROJECT NO. 734 PRELIMINARYCOST ESTIMATE I. Town Centre 100. Sidewalk 120 L.F. $8 $960 Common excavation 600 C. Y. -Unit Total Item 0tv, Unit Price Price Concrete curb removal 160 L.F. $8 $1,280 Common excavation 500 C.Y. 8 - 4,000 4" Concrete sidewalk 16,300 S.F. 2.50 40,750 4" Sand base 410 TN 9 3,690 Pedestrian ramps 8 EA 250 2;000 Sod w/ 4" topsoil 3,000 S.Y 4 12,000 Crosswalk striping 1 L. S. 500 500 Crosswalk signage 1 L. S. 300 300 Subtotal $64,520 +10% Contingency 6 450 Subtotal $70,970 +30% Indirect Costs 21.29 Total $92,260 H. Alternate - Waterford Apartments (Town Centre 100 51h & 8`:1' Item QtY— Unit Price Price Concrete curb removal 120 L.F. $8 $960 Common excavation 600 C. Y. 8 4,800 4"'Concrete sidewalk 6,930 S.F. 2.50 17,325 4" Sand base 200 TN 9 1,800_ Pedestrian ramps 6 EA 250 1,500' Modular block retaining wall 2,310 S.F. 13 30,030 Transplant tree 4 EA 250 1,000 Sod w/ 4" topsoil 1,400 S. Y. 4 5 600 Subtotal $63,015 +10% Contingency 6,300 Subtotal $69,315 +30% Indirect Costs 20:795 Total $90,110 /-7 6 (O APPENDIX B TOWN CENTER 100 SIDEWALK IMPROVEMENTS CITY PROJECT NO. 731 PRELIMINARY ASSESSMENT ROLL L Town Centre 100 Sidewalk Assmt. Front Prope Rate/ F.F.' Footage Assmt, Outlot,A, TC 100 12'h Addn. $17.20 335 $5.762 Totals 335 $5,762 II. Alternate - Waterford Apartments (Town Centre 100 5'h & 8`h ) *Per City's 1998 Fee Schedule Assmt. $12,060 $7 775 $19,835 0 Assmt. Front Property Rate/ F.F.' Foota e Lots 1-4, Block 1 ,TC 1008' Addn. $17.20 701 Lots 1-2, Block 1 TC 100 5'" Addn. $17.20 452 Totals 1,153 *Per City's 1998 Fee Schedule Assmt. $12,060 $7 775 $19,835 0 MENDOTA ;:TCSDWKLOC.dwg ' City of Eagan HEIGHTS 0 WE$= RD. 8 PROJECT LOCATION YANKEE 0000LE ROM 1 I11 TOWN CENTRE 100 SIDEWALK IMPROVEMENTS F1g..No PROJECT 734 Q EAGA OME°NADE 2ND ADDITION L!V YANKEE DOODLE ROAD SCALE r - 300' 5-14-98 J TONN FSR N1REI Q,,,{. _ . a m a m FWRTE�TM Eroo "' Ap • gpDIT10N TOWN ADD. 4 EN RE 1 , CENSE 1 0\17TH POp 100 T TOWN CENTRE 100\ FIRST AD 'f; ;TO 1 16jN ADD. T w a110 TOWN CENTRE �'FH Nr,4,� �y�.,•SD TDRIVV aunor Ao.i-o, CFTerR£1 , N ?°m zo*" App/ �� T' CENTRE i aunor c ounoT c 'DD T/pN NINTH ADom 11 335' 165' „5" 1 .........403'• 225' TOWN •CENTRE DRIVE ou IAgPART ENTS E a WATERFORD o„-00 012-00 , o�\F�� 1' O EAGAN ,SENIOR OUSING ADDITION 2 1 , 1 , TOWN ENTR 100 EIG TH ADD. Nd0l 2 ' z X OUnOT C w TOWN CENTRE 100 THIRD ADDITID LEGEND �« Y EXIST. SIDEWALK/TRAIL7J • ......•••••• PROPOSED SIDEWALK -------- ALTERNATE SIDEWALK—WATERFORD AP RT ENTS ASSESSABLE PROPERTY 0�E DATE TOWN CENTRE 100 SIDEWALK IMPROVEMENTS Figure No. 2 5-7-98 PROJECT 734 ASSESSMENT MAP Trailway/ 3 Sidewalk o Easement Q 1 33" 1 1 15' 22'. 8' BLVD. 6' MIN. _VARIABLE Town Centre -100 Sidewalk Typical Section ; Trailw6y/ 3 Sidewalk Easement o: 33' 1 15' 22' 8' BLVD. 1IN. Modular Block Retaining Wall— Variable Height Alternate Waterford Apartments Sidewalk Typical Section 5-11-98 H: PROJECTS/734/SDWKSEC. dwg Fig. No. Town Centre 100 Sidewalk • Improvements City of Eagan Typical Sections 3 mo -m OMENADE 2ND ADDITION YANKEE DOODLE ROAD LTJ SCALE 1' - 300 C 5-14-98 r FOUR ECENTREIO0 T WN CENTRE NFIRST Fain "'"EAD •P Q' ; -TION I TN ADO. ADD. : CENTRE 1 0\17S AD N POO OWN C NT iLu 1 TO`M'1 1 DO. ,H Li 00 z , O [OWN CENTRE } I Ty� OT e o��9� GENjR� 1 1 D Iv W RTFFti QTR �v�';�0 0 0 D T e�FTN TRF ' 0 Choi A TOWN TM �Ta qp60� Q?oma ,0"'11 E" 01 AD 40-01. 10/v1 N :' OUTLOT c CROSSWALK IF ,ALTERNATE S }}5' 16 IS SELECTED S 335' 403 i 225' I _ TOWN CENTRE DRIVE _• I I �yF, aun 1 , I F" OO z WATERFORD APART EN�OS \E��, P Q 011-00 .012-00 TO CEN E 100 IGHTH A D. OO EAGAN SENIOR OUSING ADDITION D C� .3= O O tZ Z o TOWN CENTRE 100 THIRD DDITI wu c Z x w LEGEND- ft�M• N U EXIST. SIDEWALK/TRAIL ••••••••• . - PROPOSED SIDEWALK -------- ALTERNATE SIDEWALK—WATERFORD' AP RT ENTSC;v DATE I TOWN CENTRE 100 SIDEWALK IMPROVEMENTS I Figure No. 4 s -,4-9s PROJECT 734 Agenda Information Memo July 7, 1998 Eagan City Council Meeting D. PROJECT 738, ROCKY LANE STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To close the public hearing and approve/ deny Project 738 (Rocky Lane — Street & Utility Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • The improvements to Rocky Lane will provide improved street access to a parking area to the south of the Civic Arena addition. The improvements also provide for the extension of water main and sanitary sewer within Rocky Lane for future connection by the two properties closest to Pilot Knob Road. • On April 21, 1998, the City Council directed staff to prepare a feasibility report considering street, utility, and parking lot improvements to provide the needed parking area and improved access (Rocky Lane) for the Civic Arena. • On May 19, 1998, the feasibility report for Project 738 was presented to the City Council and a Public Hearing was scheduled for July 7 to formally present and discuss the report with the Rocky Lane neighborhood. • An informational meeting was held on June 18 at 6:00 p.m. at City Hall for the property owners along Rocky Lane affected by the proposed construction, including the two properties proposed to be assessed. Six owners representing five properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • At the neighborhood meeting, residents adjacent to Rocky Lane to the east of the proposed improvements expressed an in extending public sanitary sewer and water main to serve their properties. The residents were informed of the public improvement petition process. If a petition for such improvements is received prior to or at the public hearing, the Council could authorize staff to prepare an addendum to the feasibility report, which would detail the utility extensions. Another public hearing could be ordered and scheduled for a date after legal notification of all affected property owners. ATTACHMENTS: • Feasibility report, pages through • Informational Meeting Attendance Sheet, page47 • Minutes from Informational Neighborhood Meeting, pages through. 73 Civic Arena Addition Parking Lot and Drainage Facilities Rocky Lane Street and Utility Improvements City of Eagan Minnesota City Project No. 738 SEH No. A-EAGAN9807.00 May 12, 1998 7� Civic Arena Addition Parking Lot and Drainage Facilities Rocky Lane Street and Utility Improvements City of Eagan, Minnesota City Project No. 738 SEH No. A-EAGAN9807.00 May 12, 1998 I hereby certify that this Report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. . Date: May 12, 1998 Reg. No.: 20943 Reviewed by: SEH D Date Reviewed by: -&2A-7- P40ic Works Dept. Date Reviewed by: loat.bQ/q �J.Jfdod 7 -1 - Finance Dept. Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive 200 SEH Center St. Paul, Minnesota 55110 (612)490-2000 7S Date May 12, 1998 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: RE: City of Eagan, Minnesota Rocky Cane Street and Utility Improvements Civic Arena Addition Parking Lot and Drainage Facilities City Project No. 738 SEH No. A-EAGAN9807.00 Enclosed is our report for the Rocky Lane - Street and Utility Improvements, City Project No. 738. The report discusses the proposed street reconstruction improvements and presents cost estimates for these improvements. In addition, estimated assessment rates per parcel have been included. We would be pleased to meet with you at your convenience to discuss this report. Sincerely, Steven F. Heth, P.E. Project Manager wrc F yn�po6FtyanY�/NM�lFw +pl 0 Table of Contents Certification Page Letter of Transmittal Table of Contents Page Introduction................................................... 1 Scope........................................................ 2 Feasibility and Recommendations ................................ 2 Proposed Improvements ........................................ 2 Easements and Permits ......................................... 3 Cost Estimate ................................................. 4 Street Construction (Rocky Lane) 4 Sanitary Sewer (Rocky Lane) 4 Water Main (Rocky Lane) 4 Civic Arena Parking Lot, Entrance Drive and Storm Sewer 4 Assessments .................................................. 4 Residential Lots 5 Assessment Financing Options ................................... 6 Revenue Source for Rocky Lane .................................. 7 Project Schedule ............................................... 7 Rocky Lane - Street and Utility Improvements A-EAGAN9807 00 City of Eagan, Minnesota -77 Page i List of Appendices Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Exhibits Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota 79' Page to May 12, 1998 Rocky Lane Street and Utility Improvements Civic Arena Addition Parking Lot and Drainage Facilities City of Eagan, Minnesota Introduction The new Civic Arena Addition presently under construction includes plans for a future parking lot at the south end of the new arena. Exhibit I illustrates the project location. The proposed entrance drive to the parking lot is from the north side of Rocky Lane at a location approximately 260 feet east of Pilot Knob Road. Exhibit 3 illustrates the project area. The existing Rocky Lane east of Pilot Knob Road is a narrow, dead-end, gravel -surfaced road which provides driveway access to the 5 single- family residential parcels in the Skovdale 2 plat. Maintenance of the road has been handled by the residents in the past through a maintenance agreement between the individual parcel owners. Rocky Lane was located mainly within a 30 -foot wide roadway easement which abuts the south side of the City's Civic Arena property. The section of the roadway from Pilot Knob Road to the new arena site was widened to the north and gravel added to the surface to provide improved access for construction traffic during construction of the new arena addition. This report addresses the proposed construction of Rocky Lane to the City's standards for residential streets from Pilot Knob Road to approximately 30 feet east of the new arena addition entrance. The report also addresses the new arena addition entrance and parking area. A•EAGAN9807.00 71 Page 1 y The proposed construction of Rocky Lane from Pilot Knob Road to a point approximately 260 feet east of Pilot Knob Road would involve widening the street to the City's standard width for residential streets and the construction of concrete curb and gutter and a bituminous pavement section. Storm sewer would be installed to collect surface drainage from Rocky Lane and from the arena addition parking lot. Additionally, a storm sewer pipe would also be installed along the east side of the arena addition building to collect roof drainage. Sanitary sewer and water main would be installed for future use in the newly constructed section of Rocky Lane. Sanitary sewer and water service laterals would be installed to Parcel l in the Skovdale 2 plat. These services could not be used until such time as sanitary sewer and water main are extended and connected to existing utilities on Rocky Lane north of Michelle Drive, as shown on Exhibit 3. The proposed parking lot and entrance construction would include concrete curb and gutter, bituminous pavement section, and concrete walks from the parking lot to the new arena addition entrances on the south end of the building. The parking lot would provide parking for arena employees, coaches, and referees (21 spaces including one disabled parking space). Feasibility and Recommendations This project is necessary to provide improved access to Lots 1 and 2 of the Skovdale 2 plat. In addition it will also provide improved access to the proposed arena addition for arena employees, coaches, and referees. This project is feasible from an engineering standpoint. Because of the relative small size of the project, we recommend that this project be incorporated with City Project No. 730 - City Campus Aquatic Facility. Proposed Improvements The proposed construction of approximately 260 feet of Rocky Lane would include widening the existing roadway to the City's standard residential street width of 32 feet face of curb to face of curb, lowering of the existing roadway grade and boulevard areas as necessary, and construction of Type B-618 concrete curb and gutter and a bituminous pavement section (see Exhibit 2). Storm sewer would be constructed to pick up storm drainage at the east ends of the curb and gutter. A gravel transition section would be constructed from the east end of the new street construction to the existing gravel road. Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota Page 2 FO The proposed parking lot, entrance, storm sewer, sanitary sewer, and water main improvements are shown on Exhibit 3. The parking lot would measure approximately 125 feet by 64 feet and would be located between the south end of the new arena and Rockv Lane. Construction would include Type B-618 concrete curb and gutter and an aggregate base and bituminous pavement section (see Exhibit 2). Storm sewer would be installed at the southeast corner of the parking lot to pick up storm drainage and would connect to a future storm sewer line to be constructed under City Project 730. Concrete sidewalks would be constructed from the north side of the parking lot to the two entrance doors at the south end of the new arena addition. A disabled ramp would be provided at the disabled parking space near the westerly entrance. Due to topographic and grade restrictions, concrete steps would be constructed from the sidewalk to the easterly entrance. It is also proposed to construct a 10 -inch corrugated polyethylene storm sewer line along the east side and north end of the new arena, which would drain to an existing storm sewer line. The downspouts from the roof drain on the new arena addition and would be connected to this line. A section of sanitary sewer for future use would be installed in the area of the street reconstruction. The existing water main stub which presently terminates at the easterly Pilot Knob Road right-of-way line would be extended for future use to 10 feet east of the end of the street reconstruction. A fire hydrant would be installed on the end for flushing. Sanitary sewer and water service stubs for future use would be installed to Lot I in the Skovdale ? plat. Connection could not be made to the sanitary sewer service stub until such time as the sanitary sewer is extended and connected to the existing system on Rocky Lane north of Michelle Drive (within Hidden Valley Addition). Easements and Permits It is proposed to center the reconstructed section of Rocky Lane on the City's south property line. This would result in the north half of the newly constructed section of the street being located on City property and the south half within the existing 30 -foot wide roadway easement (see Exhibit 3). No additional easements would be required. A water main extension permit from the Department of Health will be required. No sanitary sewer extension permit is needed at this time. Rocky Lane - Street and Utility Improvements A-EAGAN9807 00 City of Eagan. Minnesota Page 3 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1998 construction costs and include a 10 percent contingency and indirect costs of 30 percent which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Street Construction (Rocky Lane) • Aggregate Base and Bituminous Pavement ............ $31,600 Concrete Curb and Gutter ........................... 6,700 • Storm Sewer .................................... 7.400 Total ....................................... $45,700 Sanitary Sewer (Rocky Lane) • Total .......................................... $14,350 Water Main (Rocky Lane) • Total .......................................... S14,250 Civic Arena Parking Lot, Entrance Drive and Storm Sewer • Aggregate Base and Bituminous Pavement ............ $26,900 • Concrete Curb and Gutter ........................... 6,800 • Storm Sewer .................................... 17.900 Total ....................................... $51,600 Assessments Assessments of the Rocky Lane street construction costs are proposed to be levied against the benefitted properties in accordance with the City of Eagan's assessment policy. The following ratios indicate cost responsibilities. A preliminary assessment roll is included in Appendix B. Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota Page 4 8a Residential Assessed Ratio Citv Street Reconstruction (Rocky Lane) Aggregate Base and Bituminous Pavement 100% Oak Concrete Curb and Gutter t00% 0% Sanitary Sewer (Rocky Lane) ' Assessments deferred until connection 1009c U'k Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota Page 4 8a The full costs of the parking lot, entrance drive, and arena - related storm sewer construction would be paid by the City. Residential Lots Parcel l and Parcel 2, Skovdale Plate 2, both of which have access from the portion of Rocky Lane to be reconstructed, are proposed to be assessed. The City's assessment policy states that 100 percent of the costs for construction of local residential streets to City standards are assessable to residential properties. Parcel l and Parcel 2 would be assessed at front footage rates of S83.25 per front foot for the street construction and S 16.10 per front foot for the storm sewer construction. Following is a summary of the preliminary proposed assessments. Proposed Assessments Street and Storm Sewer Rockv Lane Residential Assessed Ratio Citr Water blain (Rocky Lane) Assessments deferred until connection IOnrk II`; Storm Sewer (Rocky Lane) 100% 0% The full costs of the parking lot, entrance drive, and arena - related storm sewer construction would be paid by the City. Residential Lots Parcel l and Parcel 2, Skovdale Plate 2, both of which have access from the portion of Rocky Lane to be reconstructed, are proposed to be assessed. The City's assessment policy states that 100 percent of the costs for construction of local residential streets to City standards are assessable to residential properties. Parcel l and Parcel 2 would be assessed at front footage rates of S83.25 per front foot for the street construction and S 16.10 per front foot for the storm sewer construction. Following is a summary of the preliminary proposed assessments. Proposed Assessments Street and Storm Sewer Rockv Lane Proposed Assessments Sanitary Sewer and Water Main Rocky Lane Front Footage Ift.) Street $83.25/f.f. Storm Sewer $16.10/f.f. Area (acres) Totals Parcel 1 170 $14,152 50 $2,737.00 .96 $16,889.50 Parcel'_ 60 4,995.00 966.00 212 5.961.00 Arena 230 19.147.50 1.70300 22,850.50 Totals $38,295.00 $7,406.00 $45,701.00 Proposed Assessments Sanitary Sewer and Water Main Rocky Lane Rocky Lane - Street and Utility Improvements A-EAGAN9807. 00 City of Eagan. Minnesota Z7 Page 5 GAJ Sanitary Sewer Water blain Totals Parcel I S3,587.32 $3,561.02 $7,148.34 Parcel'_ 3,587.32 3,561.02 7,148.34 Cit% 7,174.64 7,122.04 14,296.68 Totals 514.349.28 814,244.08 $28,593.36 Rocky Lane - Street and Utility Improvements A-EAGAN9807. 00 City of Eagan. Minnesota Z7 Page 5 GAJ Preliminary appraisals would be obtained to indicate the amount of benefit. Assessments would be capped by the appraised benefit. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full or a portion of the assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule would result based on a 7 percent interest rate for the assessed amounts. Street and Storm Sewer Parcel 1 Principal Per Year Interest Per Year Cost Per Year First Year $1,126 52,266 $3,392 Second Year $1,126 $1,103 $2,229 Fifteenth Year $1,126 579 $1,205 Parcel 2 First Year $397 5800 $1.197 Second Year 5397 $390 5787 Fifteenth Year $397 $28 $425 Sanitary Sewer and Water Main Parcel 1 Principal Per Year Interest Per Year Cost Per Year First Year 5477 5959 $1436 Second Year $477 $467 5944 Fifteenth Year 5477 $33 5510 Parcel 2 First Year 5477 $959 S1.436 Second Year $477 $467 5944 Fifteenth Year $477 S33 $510 Rocky lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota ,r • , Page 6 Revenue Source for Rocky Lane A summary of revenue sources is listed below: • Includes Arena Share Project Schedule • Present Draft Feasibility Report to City Council/ Order Public Hearing ........................ May 19, 1998 • Public Hearing ............................. June 16, 1998 • Approve Plans and Specifications .............. June 16, 1998 • Award Contract ............................. July 21, 1998 • Project Completion Grading and Aggregate Base ............... August 31, 1998 Curb and Gutter. Bituminous Pavement ...... October 16, 1998 • Final Cost Report ....................... November 17, 1998 • Final Assessment Hearing .................. January 19, 1999 • First Payment Due with Property Tax Statement ...... May 2000 Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota @9- Page 7 Project Cost Property Assessment' City Contribution Aggregate Base & Bituminous Pavement $31,600 $31,600 SO Concrete Curb &Gutter 6,700 6,700 0 Storm Sewer 7,400 7,400 0 Total $45,700 $45,700 50 • Includes Arena Share Project Schedule • Present Draft Feasibility Report to City Council/ Order Public Hearing ........................ May 19, 1998 • Public Hearing ............................. June 16, 1998 • Approve Plans and Specifications .............. June 16, 1998 • Award Contract ............................. July 21, 1998 • Project Completion Grading and Aggregate Base ............... August 31, 1998 Curb and Gutter. Bituminous Pavement ...... October 16, 1998 • Final Cost Report ....................... November 17, 1998 • Final Assessment Hearing .................. January 19, 1999 • First Payment Due with Property Tax Statement ...... May 2000 Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota @9- Page 7 Appendix A Preliminary Cost Estimate 25 Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. Qty- Unit Price Est. Cost Street RectaasUVedm Mobilization L.S. 1 51.500.00 51.500 Common Excavation C.Y. 540 4.50 2,430 Relocate Fence and Shrubs L.S. 1 1000.00 1,000 Aggregate Base, Cl. 5 (100% Crushed) Ton 475 10.00 4,750 Type 41 Wear Course Mixture Ton 56 26.00 1,456 Type 31 Base Course Mixture Ton 112 25.00 2,800 Bituminous Material for Tack Coat Gal. 46 1.50 69 Concrete Curb & Gutter, Design B-618 L.F. 550 8.50 4,675 Sod with 4" Topsoil S.Y. 1,620 5.00 8.100 Subtotal $26,780 +10% Contingencies 2.678 Subtotal $29,458 +30% Indirect Costs 8.837 Total $38,295 Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. L Qty- Unit Price Est. Cost 8" PVC, SDR 35 C 0'-10' L.F. 225 525.00 S5.625 8" x 4" PVC Service Wye Each 1 50.00 50 4" PVC, SDR 26 Service Pipe L.F. 30 12.00 360 Std. Manhole (0'-10) Each 2 2000.00 4.000 Subtotal $10,035 +10% Contingencies 1,004 Subtotal $11,039 +30% Indirect Costs 3.312 Total 514,350 1 ' Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. tv. Unit Price Est. Cost 'WtRer"Ildaia ; .. Connect to Existing Water Main Each I 5250.00 5250 K DIP, CI. 52 Water Main L.F. 300 26.00 7,800 Fittings Lbs. 180 2.50 450 Hydrant Each 1 1100.00 1.100 I" Copper Water Service L.F. 20 8.00 160 1" Corp, Curb Stop and Curb Box L.S. I 1 200.00 200 Subtotal $9,960 +10% Contingencies 996 Subtotal $10,956 +30% Indirect Costs 3,287 Total $14,243 Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. Qtv. Unit Price Est. Cost Storm Sewer TO'Catch Basin, Design EE Each I 5700.00 5700 48" Dia. Manhole, Design DD Each 1 1400.00 1,400 12" RC Pipe Storm Sewer L.F. 140 22.00 3,080 Subtotal $5,180 +10% Contingencies 518 Subtotal $5,698 +30% Indirect Costs 1,709 Total 57,307 55 Preliminary Cost Estimate Arena Parking City Project No. 738 Item Unit Est. Qtv. Unit Price Est. Cost SWm SeWW 2'x3'Catch Basin, Design EE Each I 5700.00 S700 48" Dia. Manhole, Design DD Each 1 1400.00 1.400 10" Corrugated PE Pipe Storm Sewer L.F. 350 25.00 8.750 Connect to Existing Manhole Each 1 500.00 500 Connect Roof Drains to 10" PE Pipe Each 7 150.00 1,050 10" Cleanout Each I 100.00 100 Subtotal $12.5110 +10x2 Contingencies 11-0 Subtotal $13.75-0 +30% Indirect Costs 4 I_� Total 517,875 Preliminary Cost Estimate Arena Parking City Project No. 738 Item Unit Est, Qty. Unit Price Est. Cost Parking Lot and Entrance Drive Common Excalation C.Y 150 S4.50 S675 Aggregate Base. Cl. 5 (100% Crushed) Ton 430 12 W 5,160 Type 41 Wear Course Ton 86 26.00 2,236 Type 31 Base Course Ton 172 2500 4,300 Bituminous Material for Tack Coat Gal. 70 1.50 105 Concrete Curb & Gutter, Design B-618 L.F. 475 10.00 4,750 8' Wide Concrete Sidewalk S.Y. 20 15.00 300 Pedestrian Curb Ramp Each 1 150.00 150 8' Wide Concrete Stairway Each 1 1000.00 1,000 Sod w/4" Topsoil S.Y. >' 5.00 4.875 Subtotal $23,551 +I04 Conun_•encie. 2,355 Subtotal $25,906 +30% Indirect Costs E7,77'_ Total $33,678 Appendix B Preliminary Assessment Roll Preliminary Assessment Roll Rocky Lane Street and Utility Improvements City Project No. 738 9/ Street Storm Sewer Sanitary Sewer Water Main Total Parcel 1 Skovdale Plat 2 $14,151.70 $2,737.04 $3,587.32 $3,561.02 $24,037.08 Parcel 2 Skovdale Plat 2 4,994.70 966.00 3,587.32 3,561.02 13,109.04 City 19,146.40 3,703.04 7,174.64 7,122.04 37,146.12 Totals 1 $38,292.80 1 $7,406.08 1 $14,349.28 1 $14,244.08 1 $74,292.24 9/ Appendix C Exhit. its oxv o u e ♦ Ailk Ydl. 10 C' y`+ Z Ka sry }� 4c+cvr! rwc:u �. apyy�m�r. LHurl '01L.acorrnLok��PP PAUY •. & o wE cm"M a-Y..�, ,� s,,ru r. t r. aawrwr CweT AYE !f rm OL ra�f`. pcm a umtIw ar Blockh 1p� �1w AK AVE rYt /Ar Maar �yy� s u Min'�'O x& r1 ng D.Y01 AM M. O� 9 u @ INNT �+ Il 11, Y T1%9t� a M c C r ` f '�d 3 MONII oaao.K. 0. r off. La Y . ]IspO >A, s.wTELi •Y[ cP'tuM J Z aR. d` ® 4,1 ",�.R EAGAN r wwow-w 1990 POP. 47.409 PAT � �� ii �i 11 ON a. rE. AD t i a DQ 14 aRs1R RT CK RTw 9...US.DE MIs. I[wIDY1 CT. IQ aoCrw.ME AYE. a- iO i. w{y .M! a11. a s �'0aey+ f n. GAVE OaT AVE i- QJusw eT. t!"°LL a .aaaw[ss PAPA V, i ® ri .N�rJ(Mkw M. Ru IID. ` i ✓t �r OSRIv >? .T. bl u i E so nm T s*.3 ui Quiglgy oom % fir+ "aE sr. °moi Lake C b- �+EId a•na CT @ � � MOSAU sr. rtu>r � CT. sT_ •KIM Tl1A ]t. u DA u i avasaM ux[ y r. it •a •awuus u wLq4'r_ Oak 3 o I Thomg) FA " J Lake � 5�u tl4'4 @ `4`J srte+ °Srg �? r IS q Iu�aro p ort lrX IIROOI rl C A`� D6 rt!•E( s. TO, r ` .. / Q Yr' CR. .. r, .. a. FILE NO. ROCKY LME STREET AND UTLITES —SM AEAGAN980 CIVIC ARENA PARKING LOT AND DRAINAGE DOHIST DATE: PROJECT NO. 738 NO. 1 5/12/99 4V EAGAN MINNESOTA TOPSOIL & SOD L1" TYPE41 BITUMINOUS NEARING COURSE MIXTURE DESIGNATION (41WEA50000Y) TACK COAT MNDOT SPEC. 2357 2" TYPE 31 BITUMINOUS BASE COURSE MIXTURE DESIGNATION (31BB850000Y) 6" AGGREGATE BASE CLASS 5 MNDOT SPEC. 2211 (100% CRUSHED) TYPICAL SECTIONS FILE NO ROCKY LME STREET AND UTLJTES �� DATEEAGAN9807 CIVIC ARENA PARENT LOT AND ORANAGER : PROJECT NO. 738 NO 2 5/12/98 41 FAGAN. MINNESOTA (rt o.. IOL) ,I 0M -. f J i n 1- •'�j i��Illllflflll ,�44 `tl ,i �1FIFu i1 J1 ` r (rt o.. IOL) ,I 0M -. f J a m i 1 � I 1 r� Kms, ti- T I 1 INFORMATIONAL MEETING ROCKYLANE CITY PROJECT 738 THURSDAY, JUNE 18, 1998, 6:00 P.M. NAME 2gu J 2. 93 4. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. H FORMS/Sign-in ADDRESS ROCKY LANE STREET & UTILITIES INFORMATION NEIGHBORHOOD MEETING THURSDAY, JUNE 18.1998,6:00 P.M. Attendance: Russ Matthys - City Engineer, John Gorder - Development/Design Engineer, Ken Vraa - Director of Parks & Recreation, and Tom Sohrweide — SEH, Inc., Consultant. Approximately 6 people representing 5 properties. (See attached sign -in sheet.) City Engineer Russ Matthys welcomed the residents and gave a brief summary of the process and timing of the project and also the alternate construction on the Aquatic Facility bid. Tom Sohrweide gave an overview of the project. The following questions were answered by the consultant and staff. III. Questions I. Width of road questioned, does it have to be 32' wide? Can be reduced if Council elects. 28' wide minimum would be required. 2. Why are the utilities included as part of the project? Ultimate design for Council and property owners' consideration. 3. There are erosion problems now. Catch basins at end of paved section of street should address. 4. Road easement — can City put utilities in without utility easement? Does road easement cover utilities? Good question — I will check. Note: The City Attorney is subsequently researching this issue and will provide a response at the public hearing. If need be, the proposed utilities can be placed within the City's property on which Rocky Lane will lie. 5. Why should residents pay for something City wants? Assessments are proposed per policy — Council makes final decision on assessments. Improvements will provide benefit to the properties. 6. So taxes on property are going to go up because of improvement for City? County's value of property is based on home sale prices in neighborhood according to County Assessor's office, not necessarily public improvements. M% 7. NN ill public access be available at rear of Civic .arena! No. only staff. etc., with keys to open door. 8. Will aquatic parking be accessible from Rocky Lane' No. 9. What if residents want sewer and water for all 5 lots? That should be requested of City Council and Council could direct staff to include as pan of plans. A petition requesting this work should be signed by the property owners. 77 Agenda Information Memo July 7, 1998 Eagan City Council Meeting E. PROJECT 72.1 MULCAHY- SANITARY SEWER (FINAL ASSESSMENTS) ACTION TO BE CONSIDERED: Close the Public Hearing -and approve the Final Assessment Roll for Project 721 (Mulcahy—Sanitary Sewer) and authorize its certification to Dakota County. FACTS: • As a result of a Public Hearing held on August 19, 1997, the Council approved the above referenced Project providing for the extension of a sanitary sewer lateral to serve a parcel proposed to be developed as the Mulcahy Addition. This development has not progressed through the subdivision or platting process as of this date. Nonetheless, the sanitary sewer would be necessary to allow the property to develop. • On June 2, The City Council received the Final Assessment Roll and scheduled a Public Hearing to be held on July 7. All notices have been published in the legal paper and sent to all affected property owners informing them of this hearing. As of this date, the staff has not received any objections.. ATTACHMENTS: �� • Final Assessment Roll Summary, pages �— through IVW boa FINAL ASSESSMENT HEARING PROJECT NUMBER: 721 ASSESSMENT HEARING DATE: July 7. 1998 SUBDIVISION/AREA: Mulcahy S ni a Sewer Extension PUBLIC HEARING DATE: August 19 1997 IMPROVEMENT INSTALLED AND/OR ASSESSED: F.R. - Feasibility Report SANITARY FINAL F.R. STORM FINAL F.R. SEWER RATES BATES SEK'ER RATES RATES ❑ Trunk 1 ❑ Trunk *Imilwovis ❑Service ❑ Lit. Benefit?runk ❑ Trunk _ ❑ Laterals _ ❑ Service 1 inch _ ❑ Service 6 inch _ ❑ WAC 01 -at. Beneftt'fntnk SERVICES ❑ Water & San. Sewer ❑ Laterals ❑ Lat. Benefit/Trunk ❑ Gravel Base ❑ Surfacing ❑ Res. Equivalent ❑ Multi Equivalent ❑ C/I Equivalent ❑ Trail STREET LIGHTS ❑ Powerpole Relocation ❑ Energy Charge CONTRACT MOF INTEREST NO PARCELS TERM RATE 97-15 1 15 Yrs. 6.5 % COMMENTS: IN AMOUNT CITY ASSESSED FINANCED 576.870.00 F.R. $0.00 F.R. 566.692.35 50.00 TO: FROM: DATE: SUBJECT: MEMO ENGINEERING DR7SIO1 city of eagan DEANNA KINI, SPECIAL ASSESSMENT CLERK MsTT7['.'�iT�Yal:filll JUNE 9, 1998 FINAL ASSESSMENT ROLL, PROJECT 721 MULCAHY ADDITION SANITARY SEWER IMPROVEMENT The City Council at the conclusion of the public hearing on August 19, 1997 ordered Project 721. According to the feasibility report, the following improvement was authorized for construction and assessment. The improvement is the installation of a 8 inch sanitary sewer within the existing right- of-way of Silver Bell Road. It was proposed in the feasibility report to assess 100% of the improvement cost to the proposed Mulcahy Addition. Construction of the improvement was accomplished under Contract No. 97-15, which is substantially complete. The assessment hearing is scheduled for July 7, 1998. The following information was used in the preparation of the assessment roll. PROJECT COST The construction cost includes the amount of $50,788.05 paid to contractors for the construction of the following detailed improvement. Other costs in the amount of $15,904.30 which consist of engineering design, plans and specifications, contract management, administration, financing, bonding, legal and other costs were charged to the project resulting in an improvement cost of $66,692.35. A summary of these other costs is included on Exhibit I of this report. No trunk assessments were proposed in the feasibility report for this Project because they were previously assessed to the property with Project n4. B. SANITARY SEWER LATERAL IMPROVEMENT Construction Other Improvement Feasibility Improvement Costs Costs Costs Report Sanitary sewer 550,788.05 $15,904.30 $66,692.35 $76,870.00 Project Cost 550,788.05 $15,904.30 S66,692.35 $76,870.00 A. TRUNK ASSESSMENTS No trunk assessments were proposed in the feasibility report for this Project because they were previously assessed to the property with Project n4. B. SANITARY SEWER LATERAL IMPROVEMENT B. SANITARY SENN ER LATEPUL IMPROVEMENT Lateral Sanitary Sewer Improvement The improvement consists of the installation of 566 lineal ft of 8 inch sanitary• seiner lateral, structures and appurtenances in the right-of-way of Silver Bell Road at a construction cost of $50,788.05. Other costs in the amount of 515,904.30 were allocated to the construction costs resulting in an improvement cost of 566,692.35. The feasibility report called for this improvement to be 100% assessed using the direct assignment method. The assessment rate was computed in the following manner: Improvement Cost Assessable Units Assessment Rate 566,692.35 - 1 Unit 566,692.35/Unit C. ASSESSMENT TER -NIS The assessments are proposed for a term of 15 years as was presented at the Public Improvement Hearing. The interest rate is 6.5% per annum on the unpaid balance. 11. CITY REVENUES (RESPONSIBILITY) Improvement Assessment Cit}' Improvement Cost Revenue (Responsibilih) Sanitary Sewer 566,692.35 566,692.35 0.00 TOTAL 566,692.35 $66,692.35 0.00 Gerald R. Wobschall Reviewed: Public Works Department Dated: G - 07 y ili- Re%ie�+e 1 Fin ce Department Dated: i PROPERTY IDENTI 10-01900-011-02 SECTION 19 DIVISION NAME SL721 TOTAL PRINCIPAL 6669235 PROPERTY TOTAL PER FEASIBILITY REPORT 76870 FAVORABLE (UNFAVORABLE VARIANCE 10,177 85 YFT I SILVER HELL RDAD / PT. OF 10-01900-011-02 PROPOSED -4r DEVELOPNEN a 1` S 66.692.35 PT, OF FA 6 H: PROACTS/PROJT71 CITY OF EAGAN MULCAHY SANITARY SEWER EXTENSION ,,,c PROJECT 721 Jam! L DA`LaN151ADDt Al ARY SEVER DIP N __ SILVER HELL RDAD / PT. OF 10-01900-011-02 PROPOSED -4r DEVELOPNEN a 1` S 66.692.35 PT, OF FA 6 H: PROACTS/PROJT71 CITY OF EAGAN MULCAHY SANITARY SEWER EXTENSION ,,,c PROJECT 721 PROPERTY SUPPL'MNTL OWNER NAME IDENT# BERNARD J MULCAHY CO INC 10-01900-011-02 SL721 ------------- TOTAL PRINCIPAL 66692.35 Agenda Information Memo July 7, 1998 Eagan City Council Meeting F. PROJECT 722, MURPHY PARKWAY (FINAL ASSESSMENTS] ACTION TO BE CONSIDERED: Close the Public Hearing and approve the Final Assessment Roll for Project 721 (Murphy Parkway—Trunk Water Main) and authorize its certification to Dakota County. FACTS: • As a result of a Public Hearing held on August 11, 1997, the Council approved the above referenced Project. • On June 2, The City Council received the Final Assessment Roll and scheduled a Public Hearing to be held on July 7. All notices have been published in the legal paper and sent to all affected property owners informing them of this hearing. As of this date, the staff has not received any objections. The developer has signed a waiver of objection for both parcels being assessed. ATTACHMENTS: • Final Assessment Roll Summary, pages ti/Pt through _. /01 FINAL. ASSESSMENT HEARING PROJECT NUMBER: 722 ASSESSMENT HEARING DATE: July 7. 1998 SUBDIVISION/AREA: Murphy Parkway Water Main PUBLIC HEARING DATE: Augmt 19. 1997 IMPROVEMENT INSTALLED AND/OR ASSESSED: F.R. - Feasibility Report SANITARY FINAL F.R. STORM FINAL F.R. SEWEB BATES BATES SENVE$ BATES RAI ❑ Trunk I ❑ Trunk ❑Laterals _ ❑ Service _ ❑ Lat. Benefit/Trunk ❑ Trunk _ ❑ Laterals _ ❑ Service i inch _ ❑ Service 6 inch _ ❑ WAC 0Lat. Benefitrrttmk 511.447.44/Llttit S12.500.00/Unit SERVICES ❑ Water & San. Sewer CONTRACT NO COMMENTS: M OF PARCEL TERM ADO ❑ Laterals ❑ Lat. BenefitfTrunk ❑ Gravel Base ❑ Surfacing ❑ Res. Equivalent ❑ Multi Equivalent ❑ CII Equivalent ❑ Trail STREET LIGHTS ❑ Installation ❑ Energy Charge I INTEREST RATE 6.5 % AMOUNT CITY ASSECSEn FINANCED $25,000.00 F.R. 525,000.00 F.R. 522.894.88 S77 994 97 C TO: FRO:►I: DATE: SUBJECT: MEMO ENGINEERING DIVISION city of eagan DEA.NNA KIN -11, SPECIAL ASSESSMENT CLERK CelAiXVW17 L:Yi7Wy;"MI JUNE 9, 1998 FINAL ASSESSMENT ROLL, PROJECT 722 MURPHY PARKNVAY WATER MAIN INiPROVENIENT The City Council at the conclusion of the public hearing on August 11, 1997 ordered Project 722. According to the feasibility report, the following improvement was authorized for construction andwgl . assessment. The improvement is the installation of a 8 inch water main within the existing right-of-way of Murphy Parkway. It was proposed in the feasibility report to assess 50% of the improvement cost equally to two parcels of land. Construction of the improvements was accomplished under Contract No. 97-15, which is substantially complete. The -assessment hearing is scheduled for July 7, 1998. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $34,195.00 paid to contractors for the construction of the following detailed improvements. Other costs in the amount of 511,594.75 which consist of engineering design, plans and specifications, contract management, administration, financing, bonding, legal and other costs were charged to the project resulting in an improvement cost of $45,789.75. A summary of these other costs is included on Exhibit I of this report. Construction Other Improvement Improvement Cost Costs Costs Feasibility Report Water main $34,195.00 $11,594.75 $45,789.75 $50,000.00 Project Cost $34,195.00 $11,594.75 $45,789.75 $50,000.00 A. TRUNK ASSESSMENTS No trunk assessments were proposed in the feasibility report for this Project because they were previously assessed to the property with Project 718. B. WATER MAIN IMPROVEMENT B. WATER MAIN IMPROVEMENT 1. Lateral Benefit Water Main Improvement The improvement consists of the installation of 1043 lineal ft. of 8 inch water main lateral, structures and appurtenances in the right-of-way of Murphy Parkway at a construction cost of 534,195.00. Other costs in the amount of $11,594.75 were allocated to the construction costs resulting in an improvement cost of $45,789.75. The feasibility report called for this improvement to be 50% assessed using a unit method. The assessment rate was computed in the following manner: $45,789.75 x .5 2 Units C. ASSESSMENT TERMS 511,447.44/Unit The assessments are proposed for a term of 5 years. The interest rate is 6.5% per annum on the unpaid balance. II. CITY REVENUES (RESPONSIBILITY) Improvement Water main Improvement Cost Assessment City Revenue (Responsibility) $45,789,75 522,894.88 TOTAL 545,789.75 $22,894.88 S(22,894.97) S(22,894.87) The City's Water Trunk Fund will provide financing in the following amount of $22,894.87 for the unassessed portion of the improvement costs. a Gerald R. Wobschall ME Public Works Department D. •ie d Finle Department Dated: 6+ 13 • dM cc: Thomas A. Colbert, Director of Public Works Tom Pepper, Assistant Finance Director Jim Sheldon, City Attorney Sue Sheridan, Accountant 3 AD PER FEASIBILITY REPORT FAVORABLE [UNFAVORABLE] VARIANCE 1,05256 1.05256 2.10512 WLTK722 TOTAL PROPERTY PROPERTY PRINCIPAL TOTAL IDENTS DMSION NAME 10.02100-010.29 SECTION 21 1144744 11,447.44 10.9500-190-02 MURPHY FARM 1144744 11,447 44 2289186 22.891.88 PER FEASIBILITY REPORT FAVORABLE [UNFAVORABLE] VARIANCE 1,05256 1.05256 2.10512 Q MvRpy E_. 6' Gnt.ny Ln. "TY OF EAuAN p'Qt B� Y F TION �AON�S qRM Ex. 0' Wm BL \ K 2 / LOT 20 LOT 19 do / 'P�o� c PRoros ADIN8'WAT y PARCEL 010-29 LEGEND 4 a S 11,447.44 PER PARCEL fla MURPHY PARKWAY WATERMAIN IMPROVEMENT do ASSESSMENT MAP PROJECT No. 722 SUPPL'MNTL OWNER MURPHY FARM LP MURPHY LEO PROPERTY NAME IDENTM 10-02100-010-29 10-49500-190-02 PROPERTY TOTAL 11,447.44 11,447.44 22,894.88 PER FEASIBILITY REPORT 12500 12500 25000 FAVORABLE [UNFAVORABLE] VARIANCE 1,052.56 1,052.56 2,105.12 Agenda Information Memo July 7, 1998 Eagan City Council Meeting G. PROJECT 742, WESCO'iT WOODLANDS (STREETS & UTILITIES) ACTION TO BE CONSIDERED: To close the Public Hearing and approve the corrected Project 742 (Wescott Woodlands — Streets and Utilities) and if approved, authorize the acquisition of easements;through Quick -Take Condemnation, if necessary. FACTS: • On June 16, a Public Hearing was held to consider the installation of streets and utilities along Wescott Hills Drive (renamed to Wescott Woodlands). Subsequently, the project was approved. However, it was discovered that Lot 1, Block 1 Wessel Pond Addition was inadvertently omitted from the official notification process through a typographical error in the mailing lists. • Corrected mailing, lists have been ;prepared and proper notification was placed in the legal papers re -informing everyone of the new Public Hearing scheduled for July 7. • The affected property owner has been personally contacted and brought into the full discussions regarding the status oPthe project and the issues discussed at the previous Public Hearing. ISSUES: • City staff met with the affected property owners to discuss possible alternate layouts of the Wescott Woodlands cul-de-sac. Letters are attached from the two property owners most directly impacted by the potential layouts of the Wescott Woodlands cul- de-sac. Also attached are the alternate layouts discussed at the meeting. • The acceptability of this project by affected property owners is dependant on the details of the construction plans for Contract 98-16 to be considered under Old Business later on this Agenda. Therefore, it is recommended that this Public Hearing be opened and then continued for reconsideration after discussion of the detailed plans for Contract 98-16. Depending on which scope of construction for street and utilities is approved, the appropriate scope and pending assessment roll for Project 742 can then officially be approved. • With the detail of discussion anticipated with the plan approval consideration and all property owners' familiarity with this project, it is not anticipated that there will be a need for a detailed staff presentation for this Public Hearing. ATTACHMENTS: • Feasibility Report„ pages Q__ through. Arn • Alternate Layouts for Cul-de-sac-Location(Exhibits 1-4), pages 15D through / 5 • Letter from Fred Wessel, page • Letter from Lynn & Tony Vinge, page • Appendix A - Alternate Cost Estimate (C -D -S at Golf Course Entrance w/ all utilities extended south), page through/jAD, Appendix B - Alternate Prelim. Assessment Roll (C-D-S at Golf Course Entrance w/ all utilities extended south), pages IOL "6Wjh+ Appendix C - Alternate Cost Estimate (C-D-S at Golf Course Entrance w/ only water main extended south), pages 40 through Appendix D - Alternate Prelim. Assessment Roll (C-D-S at Golf Course Entrance w/ only water main extended south), pages ka— thm"gr . Feasibility No. 803640J-0030 FEASIBILITY STUDY FOR WESCOTT HILLS DRIVE STREET RECONSTRUCTION AND UTILITY IMPROVEMENTS CITY PROJECT NO. 742 EAGAN, MINNESOTA ` v --w %l , '.% MAY 1998 P /Ac o:,aeoi,aoaa+rn�bw��o+.�av feww�a roc CERTIFICATION PAGE I hereby certify that this feasibility study was prepared by me or under my direct supervision, and I am a professional engineer licensed in the State of Minnesota. / C� Thomas J aldunski, P.E. Lic. No. 16798 Mm- Os6 Lic. No, 12025 Reviewed by: Z� is Revie�vrd by: (, IS•4$ TABLE OF CONTENTS Transmittal Letter Scope.............. .................................................................................................. 1 Feasibility...................................................................................................................... 1 Discussion.................................................................................................................... 2 • Street Reconstruction............................................................................................2 Proposed Street Alignment • Bituminous Trail Improvements............................................................................... 3 • Storm Sewer Improvements....................................................................................4 Exhibit No. • Watermain Improvements.......................................................................................6 Proposed Storm Sewer • Sanitary Sewer Improvements................................................................................7 5, Permits......... .................................................................................... .,......................... 8 Right -of -Way and Easements.......................................................................................9 Proposed Sanitary Sewer and Watermain CostEstimate Summary ...............................................................................................9 7, ProjectFunding......................................................................................................... 9 Assessments............................................................................................................ 10 ProjectSchedule........................................................................................................ 12 ProjectConclusion...................................................................................................... 13 Appendix A Preliminary Cost Estimates Appendix B Preliminary Assessment Roll Appendix C Exhibit No. 1, Location Map Exhibit No. 2. Proposed Street Alignment Exhibit No. 3, Proposed Street Alignment Exhibit No. 4, Proposed Storm Sewer Exhibit No. 5, Proposed Storm Sewer Exhibit No. 6, Proposed Sanitary Sewer and Watermain Exhibit No. 7, Proposed Sanitary Sewer and Watermain Exhibit No S. Proposed Watermain Exhibit No. 9, Easement and Right -of -Way Acquisition Exhibit No 10, Assessment Areas SCOPE This project provides for the reconstruction of Wescott Hills Drive from Yankee Doodle Road to its south dead-end, which is approximately 2,600 linear feet in length. The following items are major components of this project: • Regrading, reconstruction, and minor realignment of Wescott Hills Drive. • Concrete curb and gutter construction and turf restoration associated with the Wescott Hills Drive temporary cul-de-sac located within the Sunrise Hills Addition. • Construction of a bituminous trail connecting the proposed cul-de-sac on the north segment of Wescott Hills Drive to the temporary cul-de-sac associated with the south segment of Wescott Hills Drive. • Construction of lateral and trunk storn sewers as required to convey stormwater runoff from the street surface and abutting boulevard areas. • Construction of lateral and trunk watermain as required to facilitate the specific needs of the project site, as well as comply with the City of Eagan's Comprehensive Plan. • Construction of lateral sanitary sewer improvements as required to serie the immediate project site. The upgrading of Wescott Hills Drive will facilitate ultimate developed conditions within the project site area. A project location map is provided as Exhibit No. 1. FEASIBILITY This project is necessary to accommodate increasing traffic from adjacent development and as a means to provide a safer driving surface, improve rideability, control erosion, and eliminate undesirable dust generated by daily traffic. In addition, private properties within the project area currently served by domestic well and on-site septic systems would have an opportunity to connect to the City's utility systems. This project is cost-effective in that it will increase the property values of adjacent properties. This project is also cost-effective in that the proposed improvements will reduce long-term maintenance costs such as periodic grading, the placement of additional gravel, and chloride treatments as required to control dust. This project is feasible from an engineering standpoint and is in accordance with the objectives established in the City of Eagan's comprehensive plans for streets, storm sewer, watermain, and sanitary sewer improvements. DISCUSSION • Street Reconstruction Wescott Hills Drive, from Yankee Doodle Road to its current dead-end location, 2,600 linear feet to the south, is rural in nature with either no ditches or poorly defined ditches along both the east and west sides. This road segment currently serves the Carriage Hills Golf Course traffic, in addition to miscellaneous traffic volumes generated from single family homes located within the project area. Traffic counts of 658 ADT were observed in 1997. The existing road width typically ranges from 26 to 23 feet and. for the most part, is entirely located east of the existing right- of-way centerline. Existing surface materials primarily consist of Class 5 aggregate placed to a depth of 4 to 6 inches. Annual maintenance associated with this street segment is performed on a regular oasis and is assumed to substantially increase in frequency with new development should ;his road remain unimproved. As shown on Exhibits 2 and 3, proposed street reconstruction improvements would consist of constructing Wescott Hills Drive from Yankee Doodle Road to the south dead-end to a City standard width of 32 feet face to face. This report also proposes to construct a City standard 45 -foot radius cul-de-sac at the south dead-end location. It is recommended to reconstruct this road segment with a typical section consisting of one inch of bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base materials placed on an approved subgrade. This report conser,tatively assumes that a 12 -inch subcut of existing materials will be required prior to constructing the proposed street section. Soil boring information has been ordered, and will be utilized during plan and specification preparation to further assist in evaluating the need for actual subgrade correction volumes. Construction costs associated with subgrade correction work have been included in this report and are considered to be conservative. Wescott Hills Drive also extends north from Wescott Road to the south. At a location approximately 2.800 linear feet north of Wescott Road, Wescott Hills Drive terminates into a temporary bituminous paved cul-de-sac approximately 90 feet in diameter. This temporary cul-de-sac was constructed during the 1988 construction season with the Sunrise Hills Addition with the intent to extend Wescott Hills Drive in the future to provide one continuous street segment from Wescott Road to Yankee Doodle Road. This section of Wescott Hills Drive is urban in nature, with concrete curb and gutter constructed to the standard City width of 32 feet face to face. The existing temporary cul-de-sac does not have concrete curb and gutter, and there is insufficient right-of-way to meet the City code requirements. In addition, this protect proposes to convert the temporary cul-de-sac located within the Sunrise Hills Addition, into a permanent cul-de-sac by adding concrete curb and gutter to its current perimeter. Miscellaneous bituminous removal and turf restoration will also be required to insure drainage This improvement will require /0 2 additional easements as necessary to facilitate the permanent cul-de-sac status change &. u- PP As described earlier in this report, that segment of Wescott Hills Drive located between the proposed cul-de-sac to the north and the temporary cul-de-sac to the south is currently unimproved. This portion is approximately 300 linear feet in length, and consists of an 8 to 10 -foot wide dirt path created by local traffic. The Eagan City Council has decided that Wescott Hills Drive will not be a continuous through street from Wescott Road to Yankee Doodle Road. As part of this project, a 10 -foot wide bituminous path is proposed as a means to connect the proposed north cul-de-sac to the revised temporary south cul-de-sac. The proposed bituminous path will be constructed over proposed lateral watermain improvements in order to keep area disruption to a minimum. The width of the path is in accordance with City standards. The proposed width of 10 feet allows for 8 -foot wide emergency vehicles to drive on the path without breaking the edges. If wider vehicles are to utilize this path, the City may want to consider a path wider than 10 feet. In order to keep local vehicles from using this path, two bollards on hinges will be installed at each end. The hinge on these bollards will allow emergency vehicles to pass, while keeping the local traffic off the trail. There are several natural depressions located along both sides of Wescott Hills Drive. Several of these areas have standing water, while others will only fill during major rain events. Vegetated drainage swales serve as the area's primary outlet to these natural depressions. At the south end of this project, an existing 12 -inch RC pipe discharges from Pond JP -46 into Pond 1 (a portion of Pond JP -59.1), as shown in Exhibit 5. There is also an existing culvert located between Pond 2 and Pond 3 (also parts of Pond JP -59), crossing under Wescott Hills Drive. In discussion with the owner of Carriage Hills Golf Course, during large storm events storm water is pumped from Pond 1 to Pond 2 in order to keep the water from flowing over the 15th fairway. At the north end of this project, as shown on Exhibit 4, on Yankee Doodle Road, the City of Eagan recently constructed a storm sewer system to collect runoff from this area. As part of this storm sewer construction, an outlet was constructed for drainage in the northeast corner of Carriage Hills Golf Course, and two catchbasins were constructed to collect storm water runoff from Wescott Hills Drive. This storm le; -f it sewer connects to an existing 27 -inch RC pipe on the south side of Yankee Doodle Road In accordance with the City of Eagan's S'ormwater Management Plan, the following analysis was made Exhibits 4 and 5 show the proposed storm sewer sizes and locations for this project. The Stormwater Management Plan has designated certain ponds within the City of Eagan where stormwater outflow needs to be controlled in order to reduce flooding in downstream areas. The ponds designated for outlet control are Ponds JP -45, JP - 59, JP -60, and DP -9. The project lies within three main drainage areas which were considered in designing the storm sewer ponds and outlets for this proposal. In referencing the Stormwater Management Plan, the drainage areas are the northcentral portion of area J. southeast portion of area D, and the south porion of area E. As shown in Exhibit 5, Ponds JP -46, R1, JP -59, and JP -60 aro 2111 in Drainage Area J. These ponds will be linked together wit^ a series of storm sewer improvements as shown. The pipe crossing between Ponds 2 and 3 will also to collecting runoff from the proposed street surface. Ultimate discharge from these ponds will eventually flow to the west into Fish Lake. As shown in Exhibit 4. Ponds 4 and 5 (within the proposed Royal Oaks Addition) are in Drainage Area E and Pond DP -9 is in Drainage Area D. As part of this project. those subdrainage areas which flow to Ponds 4 and 5 will be discharged into Pond DP -9, and thus the border between Drainage Areas E and D will be adjusted so that Drainage Area D includes those subdrainage areas se! -fed by Ponds 4 and 5. This area adjustment should not negatively impact downstream areas from Pond DP -9. since Pond DP -9 is large enough to control the discharge rate. The runoff from Wescott Hills Drive will be discharged into the man-made pond just east of Pond DP -9. This pond will provide water quality improvements for the runoff. A storm sewer outlet from this treatment pond will be installed to bypass Pond OP -9 during the design frequency storms. The intent is to reduce discharge into Pond D-9 from this project. In extreme wet periods, the water treatment pond will overflow naturally into Pond DP -9. The discharge from the treatment pond will eventually now northwest to Lemay's Lake. water Quality Ponds In order to keep the water quality of Eagan's ponds and lakes to their current standards, two sediment ponds are proposed to be constructed These sediment ponds will be constructed to collect the runoff from Wescott Road. before discharging into Pond 2 cf JP -59 and DP -9 to the existing storm sewer west of the golf course The locations of these sediment ponds are shown on Exhibits 4 and 5. laa Another phase of this project will be determining the impact to existing wetlands within the project area. In a visual inspection of the area, we believe that there will be little impact to any of the existing wetlands due to filling for construction of Wescott Hills Drive. However, the impact that will occur will come from the construction of the storm sewer system between ponds as shown on the Stormwater Management plan and the enclosed exhibits. As part of our design, a wetland mitigation study shall be completed for this area. Easements There are several locations where easements will be necessary in order to construct the proposed storm sewer. Sufficient drainage and utility easements will need to be acquired over the length of all the storm sewer pipes outside of public right-of-way. Also, sufficient easements for all ponds incorporated into this project will need to be acquired. For the storm sewer pipes, one location is between Ponds 2 and 3 (JP -59). The Stormwater Management Plan shows a proposed 12 -inch pipe between these two ponds. A second location is for the discharge of Pond 3 (JP -59) into Pond JP -60, adjacent to the Wessel Pond Addition. The third location is across the Carriage Hills Golf Course, through Pond DP -9. The ponds shown on Exhibit 9, including the proposed sedimentation ponds, will need drainage easements, unless already acquired. Existing easements and right- of-way will be researched to determine what additional easements will be required. The Wescott Hills Drive/Carriage Hills Golf Course area is rural in nature with very little or no watermain serving adjacent properties. For the most part. undeveloped areas within 800 to 1,000 feet of Wescott Hills Drive are served by private wells. Through private and public improvement projects over the past 10 years, the City of Eagan has successfully coordinated appropriate watermain stub locations as required to serve the project area. In addition to satisfying the project area's lateral service requirements, the City has also established trunk watermain stubs as required to facilitate the overall watermain supply and comply with the 1996 Water Supply and Distribution Plan. More specifically, two (2) 8 -inch diameter stubs and two (2) 16 -inch diameter stubs are available to serve the project site. The 8 -inch diameter stubs are located near the north and south ends of the project site, and are expected to provide domestic Flows to adjacent properties. The southerly 8 -inch diameter stub exists within Wescott Hills Drive and was constructed in 1988 with the Sunrise Hills Addition improvements project. The northerly 8 -inch diameter stub extends from the Yankee 103 S Doodle Road watermain system and was constructed in 1996 during reconstruction of that road segment. The 16 -inch diameter stubs are located near the west and east ends of the project and facilitate trunk watermain improvements through the project site The westerly stubs found on Duck•,vocd Drive, approximately 120 feet east of the Falcon Way intersection, and was constructed during the mid-1980s with the Lexington Place Second Addition improvements. The easterly 16 -inch diameter watermain stub was constructed during the 1997 construction season as part of the Verdant Hills improvement project. This stub is located approximately 450 feet east of Wescott Hills Drive centerline and terminates along the rear property lines of Lots 5 and 6 of the Verdant Hills Addition. As shown in Exhibits 6. 7, and 8, proposed watermain improvements would consist of lateral watermain and trunk watermain improvements necessary in meeting the project area's specific needs, as well as the City of Eagan's overall flow requirements. This report proposes to extend the existing 16 -inch diameter watermain stub. located on Duckwood Drive, to the east and through the existing Carriage Hills Golf Course facility. The proposed watermain alignment shall closely follow an existing access road which runs in a northeast direction and intersects with Wescott Hills Drive. To construct this segment of trunk watermain, an easement will be required. Upon intersecting with Wescott Hills Drive, proposed trunk watermain improvements would be extended to the north for a distance of approximately 200 feet. At the south property line of the Royal Oaks Subdivision, proposed trunk watermain improvements would continue to the east for a distance of approximately 450 feet and to the south for a distance of approximately 120 feet. At this general location, the existing Verdant Hills 16 -inch diameter stub is available for connection. Proposed trunk watermain improvements east of Wescott Hills Drive will follow platted boundary within existing easements Proposed watermain lateral improvements shall generally consist of extending 8 - inch diameter watermain stubs to the proposed 16 -inch diameter trunk watermain system. More specifically, this report proposes to extend an existing 8 -inch diameter watermain stub. located near the intersection of Wescott Hills Drive and Yankee Doodle Road, to the south along Wescott Hills Drive for a distance of approximately 1,950 feet. At this location, which coincides with the south property line of the Royal Oaks Subdivision, proposed lateral watermain improvements would be connected to the proposed 16 -inch diameter trunk watermain system. This report also proposes to extend an existing 8 -inch diameter watermain stub located near the south end of the project. As described earlier in this report, an 8 -inch diameter watermain stub was installed during the 1988 construction season in conjunction with the Sunrise Hills Addition improvement project, and was stubbed out to the north property line of that subdivision. In this report, it is proposed to extend this 8 -inch diameter watermain to the north, across Lot 1 of the Wessel Addition, and parallel it with Wescott Hills Drive for a total distance of approximately 800 feet. At this location the proposed 8 -inch diameter lateral watermain would be connected to the proposed 16 -inch diameter trunk watermain system An 8 -inch !ay diameter stub connection to the proposed Royal Oak Subdivision, fire hydrants, gate valves, and private property service stub improvements are also proposed to be included in the work. • anitary Sewer Improvements The project site is generally served by an existing 12 -inch diameter City -owned trunk sewer system which abuts both the north and east sides of the project. area This 12 -inch trunk sewer Flows to the east and to the north. The location of the City trunk sewer system allows for one (1) direct connection to occur near the intersection of Yankee Doodle Road and Wescott Hills Drive. The existing manhcle and pipe invert of 858.07 elevation are nearly 17 feet below the existing street surface, and would adequately serve the north half of tho project site. However, construction costs associated with potentially deep excavations make this connection and future sewer extensions cost prohibitive. The City of Eagan is in the process of aoproving utility improvements associated with the Royal Oaks Subdivision proposal. Proposed sanitary sewer improvements associated with this subdivision will connect to an existing City system located near Trails End Road near the east side of the new subdivision. The new 8 -inch diameter sanitary sewer would be extended to the west and through the new subdivision terminating at the intersection of Wescott Hills Drive. The proposed pipe invert elevation of 965.72, at this location, has been evaluated with respect to surrounding undeveloped properties within the project area. and has been determined to adequately serve the project area with a few exceptions of those undeveloped areas at an 880 contour or less. Those areas will have to be independently evaluated with future proposals. As shown in Exhibits 6 and 7, proposed sanitary sewer improvements would consist of extending the proposed Royal Oaks Subdivision sanitary sewer approximately 850 feet to the north and 1,150 feet to the south along Wescott Hills Drive. Proposed sewer improvements to the north of Royal Oaks would be capable of serving Parcel 020-02, in addition to all developed and undeveloped properties located at an elevation of 880 or greater. The attached exhibits highlight those project areas which are potentially unserviceable by these improvements. Proposed improvements to the south of the proposed Royal Oaks Addition shall be capable of serving private properties as far south as 3590 Wescott Hilts Drive. The Carnage Hills Golf Course facility is currently served by an existing on-site septic system. In addition to the sewer lateral improvements, which primarily include the 8 -inch diameter pipe and manhole work, this report also addresses service line improvements for all privately owned properties accessing Wescott Hills Drive Proposed improvements shall provide for direct connection by installing service line wyes and extending 4 -inch diameter service pipe to current property lines. /dS PERMITS As discussed earlier in this report. street improvements. storm sewer improvements. as well as sanitary sewer and watermain improvements are proposed The following agencies will require permits for these improvements. • Minnesota Department of Health — Watermain construction • Minnesota Pollution Control Agency — Sanitary sewer construction • Dakota County Highway Department — Construction within Yankee Doodle Road right-of-way • Minnesota Department of Natural Resources — Storm drainage improvements • Army Corps of Ergineers — Storm drainage improvements • Minnesota Pollution Control Agency — Storm drainage improvements (NPDES) • Gun Club Watershed District — Storm drainage improvements RIGHT-OF-WAY AND EASEMENTS Most street and utility improvements will be constructed within existing right-of-ways and dedicated easement corridors, and would not require additional land acquisition. However, storm sewer improvements and trunk watermain improvements shown beyond existing street right-of-ways will require easement acquisition from affected property owners. In addition to utility easements, proposed improvements associated with the proposed cul-de-sac from the north and the temporary cul-de-sac from the south, on Wescott Hills Drive, will require additional right-of-way. Estimated land acquisition costs for these anticipated improvements are shown in Appendix A of this report. Exhibit 9 highlights those areas where additional easement or right-of-way is required. COST ESTIMATE SUMMARY The estimated cost for this project, which includes 10% for construction contingencies and 35% for indirect costs, is summarized below. Indirect costs include legal, engineering, administration, and City financing. A detailed estimate is provided in Appendix A of this report. Estimated easement acquisition costs associated with street, storm sewer, and watermain improvements are also included. Street Reconstruction Improvements 5465,700 Bituminous Trail Improvements S9,100 Storm Sewer Improvements 51,672,500 Watermain Trunk Improvements 5282,700 Watermain Lateral Improvements 5135,600 Sanitary Sewer Improvements TOTAL PROJECT COST 52,166400 0 F1 Total Project costs breakdown as follows • Estimated Construction Costs 5976,700 • Estimated Overhead and Contingency Costs 5439.600 • Estimated Easement Acquisition Costs sizkliu S2,666,400 Easement acquisition costs are based upon the required area needed to construct proposed improvements multiplied by an estimated unit cost of 51.80 per square foci. Easement acquisition costs, as identified in this report, are for estimating purposes only and should not be considered as the final cost. PROJECT REVENUE The City of Eagan will arrange for the funding of this project through the use of bonding, assessments. utility fees and the City Trunk Funds. All property owners abutting these improvements would be assessed per the requirements of Minnesota Statue 429. The City will utilize various Utility Trunk Funds for the installation of trunk utilities such as the 16 -inch watermain and regional storm drainage ponds and outlets. In addition, the trail between the two cul-de-sacs at the southern end of the project is beneficial to the entire community. It is proposed to provide 59.100.00 from the Major Trail Fund for the construction of this trail. The total revenues generated through trunk fees and lateral assessments are outlined below: PROPOSED PROJECT FINANCING Improvement I Estimated Proposed Proposed City Item Project Cost Assessments Contributions _n Streets �"o'•' $9.100 1 "" __ -0- I 59.100 IL Bituminous Trail 1 Storm Sewer Trunk $1.465,400 1 595,700 ! 51,369.700 Storm Sewer Lateral i $207.100 1 S207,100 560.000 -0- 222.700 Watermain Trunk i $282.700 i 5135,600 I -0-' Watermain Lateral 5135.600 i sanitary Sewer Trunk i 0 557,3C0 -0- I Sanitary Sewer Lateral S100.800 1 $100.800 -0- I TOTAL' 52.666.400 51.122.200 ! S1,601,500 Based on these assessments and Funds contributions. 51.601,500 may be required from the City of Eagan to fund the City share which is represented with trunk utilities (i.e., 16 -inch trunk watermain and regional ponding systems) and trails. Funding sources include the Major Street Fund, various utility funds. and the Major Trail Fund W n available to the City Many of the parcels in the assessment area have contributed to these Trunk Utility Funds in the past as noted on the Preliminary Assessment Roll. ASSESSMENTS Assessments are proposed to be levied against the benefitted properties in accordance with the City of Eagan's current special assessment policy. A preliminary assessment roll is included in Appendix B. attached to this report. Exhibit 10 indicates those parcels to be assessed Assessments are separated into street, sanitary sewer. water service and storm sewer assessments for clarity. Street improvements are proposed to be assessed against benefiting properties. The rate for street assessments is estimated at $79.80 per front footage along the project. This rate was established by dividing the total estimated street costs by the front footage on both sides of the project. This rate is based on the assumption that subgrade corrections will be required. This roll also takes corner lot credits into consideration. Both the Golf Course and Parcel 010-02 received corner lot credits as part of the Yankee Docdle Road project and are not proposed to receive lot credits under this project. Lateral benefits have been included along the entire length of the 15 -inch trunk watermain. The rate for watermain lateral assessment is estimated at 514.68 per front footage along the entire project. This rate was established by dividing the total watermain lateral cost by the front footage on both sides of the watermain. The rate for sanitary sewer lateral assessments is estimated at 517.27 per front footage along the project on Wescott Hills Drive. This rate was established by dividing the total sanitary sewer lateral cost by the front footage on both sides of the project. The rate for storm sewer lateral assessments is estimated at 535.50 per front footage. This rate was established by dividing the total storm sewer lateral costs by the front footage on both sides of the street. Sanitary sewer and watermain extensions to serve future subdivisions or development will be assessed to the abutting property that will be served by this project. Sanitary sewer and water service proposed herein may be modified based on further discussions with property owners. In the event additional services are requested, they will be constructed and assessed in accordance with the City's special assessment policy The property owners will have the option, at the time of the assessment hearing. to pay the assessments in full or include the assessments as par, of their property tax statement. If the assessments included on the property tax statement, it will be spread over a 15 -year period and a, an interest rate determined by the bond sale at the time the project is awarded 10 Assessment Area Exhibit 10 indicates those parcels which are to be assessed for this project. This exhibit is included in Appendix C of this report. Listed 'below are those parcels which abut the project and/or are proposed to be assessed. Plat/Legal Description Parcel I.D. Number Parcel 010-02 I 10-01400-010-02 Parcel 020-02 I 10-01400-020-02 I Thorpe Woodland Gardens 1 Thorpe Woodland Gardens Thorpe Woodland Gardens 10-75200-010-01 I 10-76200-020-01 I 10-76200-010-00 i I Wescott Garden Lots I 10-83700-020-03 Wescott Garden Lots 10 -8370C -G21 -W Wescctt Garden Lots 10-83700-036-03 Wescott Garden Los 10-83700-031-03 r -,.a_ 10-83700-011-03 PROJECT SCHEDULE The following is a preliminary schedule for the proposed improvements. The main concern during construction of Wescott Hills Drive will be the maintenance of traffic to those properties where the only access is from Wescott Hills Drive. Affected properties include the Carriage Hills Golf Course, Wessel Pond Subdivision, the proposed Royal Oaks Subdivision, Woodland Gardens, and Parcel 020-02. The City may want to consider an alternate access to Carriage Hills Golf Course via Duckwood Avenue. The project specifications will address these access issues as the project proceeds. The tentative schedule is as follows: Project Feasibility Report Public Hearing —Approve Plans and Specifications and Authorize Ad for Bids Open Bids Award Contract Construction on Wescott Hills Drive Begins Complete Base Course Construction Final Wear Course and Project Completion Assessment Hearing First Payment Due with Real Estate Taxes iaq May 19, 1998 June 16, 1998 July 16, 1998 July. 21, 1998 August 1. 1998 November 1, 1998 July 1, 1999 Fall 1999 May 2000 It should be noted that this schedule may be subject to change due to easement acquisitions for the utility work beyond exist.ng right-of-ways, and for right-of-way needed to complete proposed cul-de-sac improvements The City will need to initiate the acquisition process to secure these easements and right-of-way. PROJECT CONCLUSION The total project cost of the Wescott Hills Drive Street Reconstruction and Utility Improvement project is estimated to be 52,583,100. This project would be completed in accordance with the schedule provided in this report. This project is proposed to be funded by bonding, special assessments, utility fees, and various City funds. This project is technically feasible from an engineering standpoint, and is in accordance with the City of Eagan's Master Utility and Street Comprehensive Plans. IN APPENDIX A PRELIMINARY COST ESTIMATES 13) APPENDIX A PRELIMINARY COST ESTIMATE CITY OF EAGAN WESCOTT HILLS DRIVE IMPROVEMENTS I. Street Reconstruction Improvements • Wescott Hills Drive Item Ory Unit Urit .-ost I ExtCost Clearing Trees 09 AC 2.000 001 S 1.800.00 Gruooing Trees 0.9 AC 1 600001 S 1.440.00 Ccmmon Excavation 5200 Cy 5.001 S 31.200.00 Subgrade Excavation Sub rade Preoarat:cn 3930 25 Cy RD. STA. 6001 5 t .0 CO S 23 580 2.96 00 0.00 Select Granular Borrow (CV) 3930 Cy 9.001 3 35.370.00 Cass 5 Aggregate Base 4230 TONS 9001 S 38.077.00 Tyoe 31 Bituminous Base .,/pe 41 Bitumincus Wear Biruninous Tack Coat 1146 573 460 TONS TONS GAL 21.501 S 24001 S 1.50t )d 639. CO 13.752.00 I' 6910. Co II Gravel D/17V Restcrat:on 24 SY 4 5C1 S 109.00 1 Concrete Curb and Gutter 5700 LF S42.750 00 1 Cc^czte valley Gutter -:an war valley Gurer Section Modular Blcck Ret. Wall 90 2 1000 SF 1 EA SF I 5 601 S 600 0C I S 22.001 S 540.00 I 1.200.00 i 22.000.00 ' Gectex;de Fabrc 13000 Sy 2.001 S 25 000.00 1 Perforated Draintde 1800 LF 4 C01 S 7,200.00 Traffic Control 1 LS 3.500.001 S 3.500.00 Nater for Dust Control 200 1000G 23-001 S 4.300.00 S,lt Fence 3600 LF 2.501 S 9 000.00 Select Topsoil Bcrrow (CV) Sodding. Lawn and Blvd. 900 1810 CY SY 152.501 S SC1 S .C.3C0 CG 4.52500 Seeding Construction Cost 2 AC 2.200.001 S I S 4.4CO C0 I 310.024 00 35% Indirect Costs 10% Contingency Costs Easement Acquisition Cost 9000 SF I5 1 S 1 801 S 108508 31.0O2.00 1520000 ,jTotal Reconstruction Cost w/ Sub rade Correction I S 465.734.00 iia A-1 II. Bituminous Trail Improvements Item Item at./ Unit UnitC:s: I Est Cost Corriron cxCavabcr 150 C'{ :': 5 430 00 Aggregate Base. Class 5 140 TONt ; :0' "a 1 1.40000 ice 41A, wear Course Mixture 50 TON 28 :0 S 1.4C0.00 Concrete Ped Ramp I 2 EA 3CC :0 S 50000 Seecirg 02 AC 2ACC 01 3 400.00 .Vood Fiber Blanket I 250 SY 1 50 I S 375.00 Bollards 4 EA 4CC :01 S 1.500 00 Construction Cost LF 28.00 S 1S 6.255.00 351% Ircirect Ccs -,s EA 40C C0 5 13 2.189 00 10% Contingency Costs EA 450.40 5 S 525.00 Total Project Cost EA 60C 0C S S 9,070.00 III. Storrs Sewer Improvements - South Portion Item C>ty. Unit Unit Cost Ext. Cost C'earr enc 3n oc rg 1 LS I 4 CCC :01 S 4 CC0.00 -e—,-cve Culver, Pipe 80 LF 10 :0 S SCO.CO F.e^•cve 5itum nous Pavement 1 1156 SY 2 75 S 3.179.00 Res ore Parkirg Lot 2156SY 15 00 5 17.340.00 Common Excavation of Sediment Pcnd 10000 CY 4.00 5 40.000.00 • 2' RCP t 140 LF I 24 40 S 27.360.00 - 1 5" RCP 275 LF 25 00 S 7.150.00 13" RCP 80 LF 28.00 S 2.240.00 12" RC Apron I a I EA 40C C0 5 t,5C0.00 I t5' RC Apron 2 EA 450.40 5 900.00 18" RC Apron 1 I EA 60C 0C S 500.00 Outlet Control Structure 4 I EA 2,000.CO S 8.000.00 4 EA 1.200.00 S 4.800.00 Manhole 50 CY 40 00 S 2.000.00 Rio -Rao 1525 CY 8.00 5 13.000.00 Topsoil 3 AC 2.000 CO S 6.000.00 Seeding 2200 SY 1''50 5 3 300 CO ocd Fiber Blanket B50 LF 2141 S 1.870.00 Silt Fence PreassembleC 10 EA 8 401 S 80.00 Bale Checks 2 EA 25C 00 S SC0.00 m Catch Basin Sediment Baers 15 144.713 00 , Corstrucbon Cast S 506-5200 35'/e Indirect Costs 5 24,472.00 20%ConnngenciCosts 12726001 SF 1 1 301 S 490.680 00 South Portion Easements I S 700.523.00 IP ect Cost 133 A-2 IV. Storm Sewer Improvements - Middle Portion Item Oty. Unit Unit Cost I Ext. Cost Clearing and Grubbing 1 LS 4.00C 001 5 4.000 00 Common Excavation of Sediment Pond 1C000 CY 4 00 5 40.000 00 12" RCP 1050 LF 24 00 S 25.200.00 15" RCP 590 LF 25.00 S 15.340 00 18" RCP 400 LF 28,00) S 11.200.00 21" RCP 32 1 LF 34001 S 1,088.010 24" RCP 900 LF 34001 S 30.600.00 12" RC Apron 5 EA 4.0 001 S 2.000.00 1 24" RC Apron 1 EA 600 001 S 600.00 Outlet Control Structure 2 EA 2 000 001 S 4.000.00 Manhole 9 EA 12C0.00 S 10.800.00 Rip-Rap 25 EA 40.001 S 1,000.00 Topsoil 1900 CY 8.001 S 15.200.00 Seeding 3.5 AC 2.000-001 S 7.000.00 Wood Fiber Blanket 12000 SY 1.50 1S 18.000.G0 Silt Fence Preassembled 1900 1 LF 1 2.201 S 4,180.G0 Bale Checks 40 EA 8 GCI 5 - 321, CO Catch Basin Sediment Barriers 8 EA 1 250 001 S 2.00G 010 ' Ccnstructicn Cost I S 192.528.OG 35% Indirect Costs S 67,385 00 10% Cont n enC� Ccsts S 19.253.00 1 Middle Portion Easements 1384.9001 SF 1.801 S 692.820.CO I Total Project Cost I S 971,986.00 13� A-3 V. Watermain Improvements - Trunk Rem Ory Unit Unit Cost J Ext. Cost Remove Bituminous Path 2450 SY 1 50 $ 3.67500 Gass 5 Aggregate Baset050 TON 900 5 9,45000 Type 31 Bituminous Base 310 TON 21 50 S 6.565.00 Type 41 Bituminous Wear 230 TON 24.00 S 5,52000 Bituminous Tack Coat 126 GAL 1.50 5 189001 Connect to Egisting Watermain 2 EA 80000 5 1.600.00 15" DIP Watermain 2240 LF 39 00 5 87,360 00 hydrant ovith Valve 3 EA 1.500 00 5 4.500.00 15" Valve 4 EA 1,6C0.00 S 6.400.00 Fittings 5200 LBS 1 50 S 8.320.00 Granular Foundation Material 580 TONS 10.00 $ 5.800.00 Sodding. Lawn and Blvd. 4850 SY 2.50 5 12.125.00 Seeding 0.5 AC 2.200.00 5 1.100.00 Silt Fence 3000 LF 2S0 5 7,500.00 Construction Cost 5 150.204.00 35", Indirect Coss 5 56.071.00 10110 Contingency Costs 5 16.020.00 Easement Acquisition Cost 28000 SF -,801 S 50.400.00 Total Project Cost 1 S 282,695.00 ti /35� A-4 VI. Watermain Improvements • Lateral Item Ltty. Unit Unit Cost Ext. Cost j Connect to Ex1sdn9'AM 2 EA 1 306 -,Oj 3 1,60000 I 8" DIP Watermain 3050 LF 2t 0011 3 54 )50 00 Hydrant -.v/ Valve 5 EA 1.50000 5 7.50000 8" Valve 5 EA 700.001 5 3.500 00 Fittings 2100 LBS 1.50 5 3.360 00 I 1" Service Connection 5 EA 200.00 S 1.20000 1" Service Poe 300 LF 15.00 5 4.500.00 Granular Foundation Matenals o40 TON 1000 5 6.400 00 1 Seeding 03 AC 2.200 00 5 66000 II Silt Fence 300 LF 2.50 5 75000 Construction Cost S 93.520.00 35'/e inCosts S 32.732.00 io% Contingency Costs 5 9.352.00 Total Project Cost S 135,604.00 VII. Sanitary Sewer Improvements Item Qty. Unit Unit Cost Ext. Cost Connect ;c Exist Marhole I 1 I EA 1 1 :00.001 5 1.000.00 1 8" PVC San. Swr. (14'-16' Deer) 2400 LF 20,0011 48000-00 1 Std. 48" Dia MH w/ casting6 EA 1.400.00 5 8.400.00 mannose Extra Depth. >8' 42 LF 90.00 5 3.78C OC 8" x 4" WYE 6 EA 50,00 S 3CO.00 e' PVC Sernce 3CC LF 10 001 5 3.000 00 ; anular Foundation atenal GrM 500 TONS lu.Qul 5 5.000.00 Cor.structon Cost 5 59 48O.00 i 35% Indirect Costs 5 24.318 00 10% Contingency Costs S 6.948.00 S 100,746.00 [Total Project Cost 130 A•5 APPENDIX B PRELIMINARY ASSESSMENT ROLL 132 7I �sl;II1l11111111 41111111111111 I I�-!!11lI !S1 t11't+! ti°:Illi ! ji: 31s i it •!Sifts : :s: f" •TZ: i ii i 22: F; 7I �sl;II1l11111111 41111111111111 I I�-!!11lI !S1 ti°:Illi ! ji: j .QZi i JIG! ! z _ 7 � t 7I �sl;II1l11111111 41111111111111 I APPENDIX C EXHIBITS /3? cl ,�y �_1� u � ��RI �Y�~Llfl �■ W1 IIOI�M IM � w rt W alllllli w r� n O - E 4 w FS y cl. r• 1 (0r.yM al, LI luso's Lo cl ljL� walr.� i�� Y YMYYI V T n l- �IIq.MW V rtl 1;1 ► rr �^ L.r•11 to+_- V r t r 4r .�I� r•rNY 1�e,<1 O I 1 rxuu IYIa u r 1 pl I r/.'ornnvl '/yr 1Y �� S 'n n ,� \ r. T1 W l ! O D o. 0 , F O L� � 14 M \ m ,A cl ,�y �_1� u � ��RI �Y�~Llfl �■ W1 IIOI�M IM � w rt W alllllli w r� n O - E 4 w FS y cl. r• 1 (0r.yM al, LI luso's Lo cl ljL� walr.� i�� Y YMYYI V T n l- �IIq.MW V rtl 1;1 ► rr �^ L.r•11 to+_- V r t r 4r .�I� r•rNY 1�e,<1 O I 1 rxuu IYIa u r 1 pl I r/.'ornnvl '/yr 1Y �� S 'n n ,� \ r. T1 l ! O D � O � � YANKEE -7400LE ROAD 5C' R/;i J U 004 V 7tr3 .��1C•:►1 32'FF B-618 CONCRETE CURB AND CUTTER_ 0 0, opk. GP Pte° pN, O �p I WESCOTT HILLS HILLS DR. PROPOSED STREET ALIGNMENT 41 CP:• EX1le - Citu OF cc n J U 6 D' R /'N 1 1 C � I ADD] T;CNAL 10• PLA T T_0 V/ ,4k FF 9-618 CONCRETE CURB AND GUTTER ------------- O O� 4 CONSTRUCT 45',RaC5L-DE II _ I OF WAY el WOODL AIND CC I 1 i SAC ACQUIRE—�� RI FOR CUIL- D l ----------------------- -- p. 9 o, CVAC061RE 55' RIGHT OF WAY —FOR;CUL—DE—SAC \ CONSTRUCT CONC. CUR? ON Ex. CUL -OE -SAC WESCOTT HILLS DR. PROPOSED STREET ALIGNMENT /iii AND GU_ - EXF 4 city oF e ® PROPOSED INLET ► PROPOSED APRON 0 PROPOSED CONTROL STRUCTURE lz: r SEDIMENOND 1�-X:S'NG B�:G ..1 CONNECT TO EX MH INbv 850.18 E1nS C 12 -RCP Z O U .J7 HIGH POINT ,e 12,RC? POTENTIAL WETLAND IMPACTS j$ WESCOTT HILLS DR. j PROPOSED STORM SEWER e - w city of cc V- 'O' -��J 15.RC? Cc --------- �` -- 1 ,0 EXH city of cc ® PROPOSED INLET ► PROPOSED APRON 0 PROPOSED CONTROL STRUCTURE J U HIGH POINT SEDIMENT POND JP -59 (' JP -46 `Q! aC Ex S -i r� DRAFT G` c'� 1�17� . G! V I -�y tai `V WESCOTT HILLS DR. PROPOSED STORM SEWER %lp EXF City OF C'i CONNEC r _x SA1ii STUB NOT USED TO E`ISrw,-} YANKEE DOODLE ROAD IM AREA IS TOO LOW TO SERVICE WITH SANITARY SEWER :(His['S �-880L-- J s t� NoT.: PAPC_L e020-V-2or° HAS SAuiTA,:Ry _SERYC: 40� rOR.V THE cap PROPOSED =YORAN T ("Y?) r °RO OSED 'MANHOLE (TY?) i r O\C'' - 8" WAT=R. I A . FJ DAR _ _ _ 1 LL DRAT WESCOTT HILLS DR. f PROPOSED SANITARY SEW AND WATERMAIN EXHI rif't) nF CC, IL------------ --- = ----= CEDAR ST R T r---------- WATER-MAIN — ------ J L M! 6" WATERNIAA SANITARY SEb'�E --STUB------ - --, 4 c% Z-3" WATERMAIGPF��r .p, i I -5' WAT_RXI .1y p7 I ------------ lot ----,`-----,ot CONEC' S bVAT A i - C�v-I�,_C 1 �'v1 - � � ,I - WESrOTT HILLS DR. PROPOSED SANITARY SEWER AND WATERMAIN '[4 TO EVS. RMAIN D_A`D EE-7- OF E - OF EX ��r city of c .r, CARRIAGE„. ;MILLS a” warRUAfN COUNTRY CLUB r—CvNNE..' iD 'NAT_R.NA f i � w ' ! FCO Re' 15" 'NAT=RVA:N 15" wAicRUAIv_ PROTECT GOL U _c ,p GREENS AND FAIRWAYS oc C:NNc: J 1 DRAr ) 10+4 E41.119175 WESCOTT HILLS DR. �� EXHI j PROPOSED WATERMAIN C ACROSS GOLF COURSE I!c.e 1 j EASEMENT FOR STORM SEWER AND SEDIMENT POND I Hl'LS I CIL L3 EASEMENT FOR i' STORM SEWER I AND PONDING IEASEMENT FOR WATERMAIN j ACQUIRE KIGHT OF WAY J i FOR CUL-DE-SAC 10' DRA'.NAGE UTILITY ESMN T. WEST OF LOT LINE ACQUIRE R;GH T OF WAv FOR CUL-DE-SAC WESCOTT HILLS DR EASEMENT AND RIGHT OF WAY i DFt: EXF \; WESCOTT HILLS DR. ASSESSMENT AREAS A. -S = ASScSSNISti' Ari=A CPa` EXH _> city of ec CITY OF EAGAN WESCOTT WOODLANDS CUL DE SAC OPTIONS EXH BIT CITY OF EAGAN EXHIBfT WESCOTT WOODLANDS CUL DE SAC OPTIONS 2 FbnaC R. Cram COrnpa'y CONWL*w6 eMfiw[[M &o3 O\wom&\CuIXw W�D.t 19a 22650 pm nasale CITY OF EAGAN EXHIBfT WESCOTT WOODLANDS CUL DE SAC OPTIONS 2 FbnaC R. Cram COrnpa'y CONWL*w6 eMfiw[[M &o3 O\wom&\CuIXw W�D.t 19a 22650 pm CITY OF EAGAN WESCOTT WOODLANDS +wdR G„n CoTo" CUL DE SAC OPTIONS COM ATN6 [NONF[M l*3*4*1op'*w\m EXHIBIT 3 M ip 0 l53 well Rclow coM TM E�E.3 .076'0,'%0Fn0MS',0AJ 1 0 CITY OF EAGAN WESCOTT WOODLANDS CUL DE SAC OPTIONS K DptgM1.0� Jun. H. t„ EXHIBF 4 f e � ! i 1 A � 0 CITY OF EAGAN WESCOTT WOODLANDS CUL DE SAC OPTIONS K DptgM1.0� Jun. H. t„ EXHIBF 4 Thomas Egan, Mayor 3830 Pilot Knob Road Eagan, MN 55122-1897 RE Project 742 This letter is intended to express my views concerning the proposed road development of Wescott Hills Drive as requested by the developers of Royal Oaks I live at the end of the road at 3590 Wescott Hills Drive The improvement is not necessary for the following reasons • My property is a single- family residence and there is little likelihood that my property will ever be subdivided If it were it could be serviced from the south portion of Wescott Hills Drive, which is already improved At present I have no need for utilities as I have a properly functioning septic system and an excellent well. I have sufficient lot size to meet city codes to the best of my knowledge. • The public has previously voiced opposition of the continuation of Wescott Hills Drive and the city council noted this opposition and voted not to extend the road. I am equally opposed to the proposed trailway connecting Wescott Hills Drive North and South If it were surfaced and used as an emergency vehicle access, as proposed, it would promote motor traffic, pedestrian traffic including children and bike traffic. It would create a public safety concern as there is no planned sidewalk or pathway to Yankee Doodle which would separate pedestrians from motor vehicles traveling to and from the golf course The road in its current state posses no threat to public safety • There also could be a problem with maintenance and litter control • If this proposed trailway were to be surfaced and maintained as an emergency vehicle access it would most assuredly be used as a short cut for other vehicles • I don't see that there are sufficient benefits to warrant the expenses involved. It is my opinion that a dedicated road easement should be used only for the purpose originally intended, as was previously declared (vacated) by the city council The dedicated easement should be vacated and returned to me. I do not oppose a utility only easement to be grass surfaced over class 5 material along the west boundary This would be accessible for service equipment I am certain that myself as well as the other affected property owners do not desire this project as proposed for the reasons presented and for the obvious financial hardship this presents The better alternative would be to end the road project at the golf course driveway and install a cul-de-sac at that point The necessary extension of utilities to service landowners to my north would not likely be opposed Sincerely, Fred Wessel 3590 Wescott Hills Drive Eagan, MIN 55123 CC Council members /5-� Thomas Egan, Mayor 3830 Pilot Knob Road Eagan, NLN. 55121-1897 RE: Project 742 Mayor Egan, We would like to thank you and the council members for granting a continuance of the proposed improvements to Wescott Hills Drive to resolve our individual issues We have been meeting regularly with the City Staff, who have been very helpful addressing our questions and concerns. Our specific concerns, as you recall, were with the holding pond water level With the help of Russ Mathys and Tom Kaldunski, and the information provided by Rich Brasch, this issue has been nearly resolved with virtually no tree loss, still providing us with some usable land During the course of the proceedings related to this entire project, many options have been proposed One option suggested early -on is gaining much favor, and that is, to place the cul-de-sac at the entrance to the golf course. The standard 90 foot size poses no problem The cost of the road with curb and gutter saved would be significant, although other utilities would remain the same Mr Rahn has a favorable view toward this plan. Russ Maths and Tom Kaldunski will present drawings of this, as well as two other options at the July 7th meeting- My wife, Lunn and 1 are comfortable with all but one of the three options (exhibit 4 ) centering the cul-de-sac impacts a few oaks. We favor Exhibit I Lynn and 1, as well as the other property owners of'Wescott Woodlands' would like to thank you for meeting with us, to "walk the site" to see how nicely this option could play -out The council members will benefit from your new knowledge of this option, better information assists in making the best decision Our only 'un -resolved' issue is that of the financial hardship to us as property owners Fully one third of our property is not marketable because of the wetland secured by this project. We had always considered this 1 25 acre piece to be a last resort source of income for an unexpected emergency, but this land will not bnng enough money to even pay our assessments We have been assured that our assessments won't be higher than estimated, and probably lower Over 15 years our annual taxes due would be around $7,000 Our taxes will be increased because of the improvements adding still more to our annual costs. Certainly, you can understand why we worn about this issue Any information or ideas on this will be welcomed Respectfully, LIVTM K and Tony Vmge 3544 Wescott Hills Dr 454-8351 CC Council members DRAFT APPENDIX A PRELIMINARY COST ESTIMATE REVISED CITY OF EAGAN WESCOTT WOODLAND IMPROVEMENTS 7/1 /98 1. Street Reconstruction Improvements - Wescott Hills Drive Alternative with cul-de-sac at Golf Drive - utilities extended south of cul-de-sac Item Qty. Unit Unit Cost Ext. Cost Clearing Trees 1.2 AC 77000.00 $ 2,400.00 Grubbing Trees 1.2 AC 1,600.00 $ 1,92000 Common Excavation 5200 CY 6.00 $ 31,200.00 Su rade Preparation 21.75 RD. STA. 110.00 S 2,392.50 Class 5 Aggregate Base 3540 TONS 9.00 S 31,860.00 Type 31 Bituminous Base 960 TONS 21.50 $ 20,640.00 Type 41 Bituminous Wear 480 TONS 24.00 S 11,520.00 Bituminous Tack Coat 385 GAL 1.50 S 577.50 Gravel D/W Restoration 24 SY 4.50 $ 108.00 Gravel Roadway Restoration 1670 SY 4.50 S 7,515.00 Concrete Curb and Gutter 4850 LF 7.50 $ 36,375.00 Concrete Valley Gutter 90 SF 6.00 $ 540.00 Triangular Valley Gutter Section 2 EA 600.00 $ 1,200.00 Modular Block Ret. Wall 1000 SF 22.00 S 22.000.00 Traffic Control 1 LS 3,500.00 $ 3.500.00 Water for Dust Control 200 1000G 23.00 $ 4,600.00 Silt Fence 3600 LF 2.50 $ 9,000.00 Select Topsoil Borrow C 900 CY 12.00 $ 10.800.00 Sodding, Lawn and Blvd. 1810 SY 2.50 $ 4,525.00 Seeding 2 AC 2,200.00 $ 4,400.00 Construction Cost $ 207,073.00 35% Indirect Costs $ 72,475.55 10% Contingency Costs $ 20,707.30 Easement Acquisition Cost 9000 SF 1.13 S 10,170.00 Total Reconstruction Cost w/ Sub rade Correction 1 S 310,425.85 �^ A-1 II. Bituminous Trail Improvements Item Item Qty Unit Unit Cost I Ext. Cost Ext. Cost Common Excavation 160 CY 3.00 $ 48000 Aggregate Base, Class 5 140 TON 10.00 E 1,400.00 Seeding 02 AC 2.00000 $ 400.00 Wood Fiber Blanket 250 SY 1.50 $ 375.00 Bollards 4 EA 400.00 $ 1,600.00 Construction Cost LF 2800 $ $ 4,255.00 35% Indirect Costs EA 600.00 $ $ 1,489.25 10% Contingency Costs EA 2,000.00 $ b 425.50 Total Proect Cost EA 1.200.00 $ S 6,169.75 III. Storm Sewer Improvements - South Portion Item Qty. Unit Unit Cost Ext. Cost Clearing and Grubbing 0.3 LS 4,000.00 $ 1,200.00 Remove Culvert Pie 8o LF 1000 $ 80000 Common Excavation of Sediment Pond 3500 CY 4.00 $ 14,000.00 12" RCP 1140 LF 24.00 $ 27,360 00 15" RCP 275 LF 26.00 $ 7.15000 18" RCP 80 LF 2800 $ 2.240.00 18" RCApron 2 EA 600.00 $ 1,200.00 Outlet Control Structure 1 EA 2,000.00 $ 2.000.00 Manhole 1 EA 1.200.00 $ 1,200.00 Catch Basin 1 EA 900.00 $ 900.00 Rip -Rap 50 CY 40.00 $ 2.000.00 Topsoil 1625 CY 8.00 $ 13.000.00 Seeding 3 AC 2.000.00 $ 6,000.00 Wood Fiber Blanket 500 SY 1.50 $ 75000 Silt Fence Preassembled 300 LF 2.20 $ 66000 Bale Checks 10 EA 800 $ 80.00 Catch Basin Sediment Barriers 2 EA 25000 $ 500.00 Construction Cost $ 81,040.00 35% Indirect Costs S 28.364 00 10% Contingency Costs S 8.104.00 South Portion Easements 272.600 SF 1 13 $ 308.038 00 Total Pro ect Cost S 425,546.00 A-2 l5' DRAFT DRAFT IV. Storm Sewer Improvements - Middle Portion Item Item cty. Unit Unit Cost Ext. Cost Ext. Cost Clearing and Grubbing 0.2 LS 4,000.00 $ 800.00 Common Excavation of Sediment Pond 10000 CY 4.00 $ 40.000.00 15" RCP 1090 LF 26.00 $ 28,340.00 18" RCP 400 LF 28.00 $ 11,200.00 21" RCP 32 LF 34.00 $ 1,088.00 24' RCP 900 LF 34.00 $ 30,600.00 27' RCP 300 LF 36.00 $ 10,800.00 12" RC Apron 5 EA 400.00 $ 2,000.00 27" RCApron 1 EA 800.00 $ 800.00 Manhole 7 EA 1,200.00 $ 8,400.00 Catch Basin 4 EA 900.00 $ 3,600.00 Ri Rap 25 EA 40.00 $ 1,000.00 Topsoil 1900 CY 8.00 $ 15,200.00 Seeding 3.5 AC 2,000.00 S 7,000.00 Wood Fiber Blanket 12000 SY 1.50 $ 18,000.00 Silt Fence Preassembled 1900 LF 2.20 $ 4,180.00 Bale Checks 40 EA 8.00 $ 320.00 Catch Basin Sediment Barriers 8 EA 250.00 $ 2,000.00 Construction Cost $ 185,328.00 35% Indirect Costs $ 64.864.80 10% Contingency Costs 118,532.80 Middle Portion Easements 1384,9001 SF L1.13 $ 434,937.00 Total Project Cost I $ 703,662.60 V. Stone Sewer Improvements - Trunk Costs, Golf Course Item Oty. Unit Unit Cost Ext. Cost 15" RCP 1450 LF 26.00 $ 37,700.00 Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 Std. 48' Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Seeding 0.8 AC 2,000.00 $ 1.600.00 Topsoil 540 CY 8.00 $ 4.32000 Wood Fiber Blanket 2000 SY 1.50 $ 3.000 00 Outlet Control Sturcture 3 EA 2,000.00 S 6,000.00 Construction Cost E 59,220.00 35% Indirect Costs $ 20,727.00 10% Contingency Costs $ 5.92200 Total Project Cost $ 85,869.00 VI. Watermain Improvements - Trunk Item Qty. Unit Unit Cost Ext. Cost Remove Bituminous Path 2450 SY 1.50 $ 7675.00 Class 5 Aggregate Base 1050 TON 9.00 $ 9,450.00 Type 31 Bituminous Base 310 TON 21.50 $ 6,665.00 Type 41 Bituminous Wear 230 TON 24.00 $ 5,520.00 Bituminous Tack Coat 126 GAL 1.50 $ 189.00 Conned to Existing Watermain 2 EA 800.00 S 1,600.00 T6- DIP Watermain 2240 LF 39.00 $ 87.360.00 Hydrant with Valve 3 EA 1,500.00 $ 4,500.00 16" Valve 4 EA 1,600.00 E 6,400.00 Fittin s 5200 LBS 1.60 E 8,320.00 Granular Foundation Material 580 TONS 10.00 $ 5,800.00 Sodding, Lawn and Blvd. 4850 SY 2.50 $ 12,125.00 Seeding 0.5 AC 2,200.00 $ 1,100.00 Silt Fence 3000 LF 2.50 $ 7,500.00 Construction Cost $ 160,204.00 35% Indirect Costs $ 56,071.00 10% Contingency Costs $ 16,020.00 Easement Acquisition Cost 28000 SF 1.80 $ 50,400.00 Total Pro'ect Cost $ 282,695.00 VII. Watermain Improvements - Lateral Item Qty. Unit Unit Cost Ext. Cost Conned to Existing WM 2 EA 800.00 $ 1,600.00 8" DIP Watermain 3050 LF 21.00 $ 64,050.00 6" Valve 1 EA 400.00 S 400.00 6" DIP Service 20 LF 19.00 $ 380.00 Hydrant w/ Valve 5 EA 1,500.00 $ 7,500.00 8" Valve 5 EA 700.00 $ 3,500.00 Fittings 2250 LBS 1.60 $ 3,600.00 1" Service Connection 6 EA 200.00 $ 1,200.00 1" Service Pie 300 LF 15.00 S 4,500.00 Granular Foundation Materials 640 TON 10.00 $ 6,400.00 Seeding 0.33 AC 2,200.00 $ 726.00 Silt Fence 300 LF 2.50 S 750.00 Construction Cost $ 94,606.00 35% Indirect CostsS 33,112.10 10% Contingency Costs S 9,460.60 Total Project Cost $ 137,178.70 A-4 157 DRAFT DRAFT VIII. Sanitary Sewer Improvements Item Item City. Unit Unit Cost Ext. Cost Ext. Cost Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 8" PVC San. Swr. 14'-16' Dee 2400 LF 20.00 $ 48,000.00 Std. 48" Dia MH w/ casting 6 EA 1,400.00 S 8,400.00 Manhole Extra Depth, >8' 42 LF 90.00 $ 3,780.00 8" x 4" WYE 6 EA 50.00 $ 300.00 4" PVC Service 300 LF 10.00 $ 3,000.00 Granular Foundation Material 500 1 TONS 10.00 $ 5,000.00 Construction Cost LF 12.00 $ $ 69,480.00 35% Indirect Costs TONS 10.00 $ $ 24,318.00 10% Contingency Costs AC 2,200.00 $ $ 6,948.00 Total Project Cost $ $ 100,746.00 IX. Sanitary Sewer Improvements - Golf Course Item oty. Unit Unit Cost Ext. Cost Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 8" PVC San. Swr. (0'- 10' 295 LF 14.00 $ 4,130.00 8"PVC San. Swr. (10'- 12' 180 LF 16.00 $ 2,880.00 8"PVC San. Swr. (12'- 14 125 LF 18.00 $ 2,250.00 8"PVC San. Swr. (14'. 16' 45 LF 20.00 $ 900.00 Std. 48" Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Manhole Extra Depth, >8' 12 LF 90.00 $ 1,080.00 6" PVC Service Pi 70 LF 12.00 $ 840.00 Granular Foundation Material 150 TONS 10.00 $ 1,500.00 Construction Cost 0.2 AC 2,200.00 $ 20,180.00 35% Indirect Costs $ 7,063.00 10% Contingency Costs $ 2,018.00 Total Project Cost $ 29,261.00 X. Golf Course Access Road to Duckwood Item oty. Unit Unit Cost Ext. Cost Clear an Grub Trees 0.2 AC 3,600.00 S 720.00 Common Excavation 710 CY 6.00 $ 4,260.00 Su rade Preparation 3.4 RD. STA. 110.00 $ 374.00 Class 5 Aggregate 315 TONS 9.00 $ 2,835.00 Type 31 Bituminous Base 105 TONS 21.50 S 2,257.50 Type 41 Bituminous Wear 55 TONS 24.00 S 1,320.00 Bituminous Tack Coat 45 GAL 1.50 S 67.50 Select Topsoil Borrow C 120 CY 12.00 S 1,440.00 Sodding, Lawn and Blvd 24 0 SY 2.50 $ 60000 Seeding 0.2 AC 2,200.00 S 440.00 Construction Cost $ 14,314.00 35°,6 Indirect Costs $ 5,009.90 10°6ContingencyCosts $ 1,431.40 Total Project Cost $ 20,755.30 Ml DD Ep pp jj![[ _eeet i:i , •i•!IF!isa !'1 i DDD i ➢DFDF D ria iffifliiiii� 1' <{{ififffiif� i' .tt t ttttt s t a Y t t E t t S! Y /G/ a DDiii �'f tt t t t t 2 f t[[[ [• iii E !aS!I [ iiD G iDiii i =t?a L ■.Fs� . :iG ! i1FGi : i e ! - a 'GGi ! CiFst i F5i F i2Fai e a 6 FIi f i➢!'e:fDF ii? S it/l/:1 a�a€aF �R •pa�gg77 fit . itji DRAFT APPENDIX C PRELIMINARY COST ESTIMATE REVISED CITY OF EAGAN WESCOTT WOODLAND IMPROVEMENTS 7/2/98 I. Street Reconstruction Improvements - Wescott Hilts Drive Itemative with cul-de-sac at Golf Drive - watermain extended south of cul-de-sac Item Ot . Unit Unit Cost Ext. Cost ClearingTrees 1.2 AC 2,000.00 S 2,400.00 Grubbing Trees 1.2 AC 1,600.00 S 1,920.00 Common Excavation 5200 CY 6.00 $ 31,200.00 Su rade Preparation 21.75 RD. STA. 110.00 $ 2,392.50 Class 5 Aggregate Base 3540 TONS 9.00 $ 31,880.00 Type 31 Bituminous Base 960 TONS 21.50 $ 20,640.00 Type 41 Bituminous Wear 480 TONS 24.00 $ 11,520.00 Bituminous Tack Coat 385 GAL 1.50 $ 577.50 Gravel DrW Restoration 24 Sy 4.50 S 108.00 Gravel Roadway Restoration 1670 Sy 4.50 $ 7,515.00 Concrete Curb and Gutter 4850 LF 7.50 $ 36,375.00 Concrete Valley Gutter 90 SF 6.00 $ 540.00 Triangular Valley Gutter Section 2 EA 600.00 S 1,200.00 Modular Block Ret. Wall 1000 SF 22 00 $ 22,000.00 Traffic Control 1 LS 3,500.00 $ 3,500.00 Water for Dust Control 200 1000G 23.00 $ 4,600.00 Silt Fence 3600 LF 2.50 S 9,000.00 Select Topsail Borrow C 900 CY 12.00 S 10,800.00 Sodding. Lawn and Blvd. 1810 SY 2.50 S 4,525.00 Seeding 2 AC 2,200.00 S 4,400.00 Construction Cost $ 207,073.00 35% Indirect Costs $ 72,475.55 10% Contingency Costs $ 20.707.30 Easement Acquisition Cost 9000 S= 1.13 S 10,170.00 Total Reconstruction Cost w/ Sub rade Correction $ 310,425.85 C-1 Apa DRAFT 11. Trail Improvements Item Item Qty, Unit Unit Cost Ext. Cost Ext. Cost Common Excavation 160 CY 3.00 S 480.00 Aggregate Base, Class 5 140 TON 10.00 $ 1,400.00 Seeding 0.2 AC 2,000.00 $ 400.00 Wood Fiber Blanket 250 SY 1.50 E 375.00 Bollards 4 EA 400.00 $ 1,600.00 Construction Cost $ $ 4,255.00 35% Indirect Costs S $ 1,489.25 10% Contingency Costs ; 425.50 Total Project Cost = 6,169.75 III. Storm Sewer Improvements - South Portion Item oty. Unit Unit Cost Ext. Cost 15' RCP 390Lf 28.00 $ 10.140.00 Manhole 1 EA 1,200.00 $ 1,200.00 Catch Basin 3 EA 900.00 $ 2,700.00 Construction Cost $ 14,040.00 350� Indirect Costs $ 4,914.00 t0°h Contingency Costs $ 1,404.00 Total Project Cost S 20,358.00 C-2 /3 DRAFT IV. Storm Sewer Improvements - Middle Portion Item Qty. Item Qty. Unit Unit Cost 15" RCP Ext. Cost Clearing and Grubbing 0.2 AC 4,000.00 $ 800.00 Common Excavation of Sediment Pond 10000 CY 4.00 $ 40.000.00 15' RCP 1090 LF 26.00 $ 28,340.00 18" RCP 400 LF 28.00 $ 11,200.00 21' RCP 32 LF 34.00 $ 1,088.00 24" RCP 900 LF 34.00 $ 30,600.00 27' RCP 300 LF 36.00 S 10,800.00 12" RCApron 5 EA 400.00 $ 2,000.00 27" RCApron 1 EA 800.00 $ 800.00 Manhole 7 EA 1,200.00 $ 8,400.00 Catch Basin 4 EA 900.00 $ 3,600.00 Ri Rap 25 EA 40.00 $ 1,000.00 Topsoil 1900 CY 8.00 $ 15,200.00 Seeding 3.5 AC 2,000.00 S 7,000.00 Wood Fiber Blanket 12000 SY 1.50 $ 18,000.00 Silt Fence Preassembled 1900 LF 2.20 $ 4,180.00 Bale Checks 40 EA 1 8.00 $ 320.00 Catch Basin Sediment Barriers 8 EA 250.00 $ 2,000.00 Construction Cost $ 185,328.00 35% Indirect Costs $ 64,864.80 10% Contin enc Costs 118,532.80 Middle Portion Easements 1384,9001 SF 1.13 $ 434,937.00 Total Project Cost $ 703,662.60 V. Storm Sewer Improvements - Trunk Costs, Across the Golf Course Item Qty. Unit Unit Cost Ext. Cost 15" RCP 1450 LF 26.00 $ 37,700.00 Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 Std. 48" Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Seeding 0.8 AC 2,000.00 S 1,600.00 Topsoil 540 CY 8.00 $ 4,320.00 Wood Fiber Blanket 2000 SY 1.50 $ 3,000.00 Outlet Control Sturcture 3 EA 2,000.00 $ 6,000.00 Construction Cost $ 59,220.00 35% Indirect Costs $ 20,727.00 10% Contingency Costs $ 5,922.00 Total Project Cost S 85,869.00 C•3 14P VI. Watermain Improvements -Trunk Item Qty, Unit Unit Cost Ext Cost Remove Bituminous Path 2450 SY 1.50 $ 3.675.00 Class 5 Aggregate Base 1050 TON 9.00 $ 9,450.00 Type 31 Bituminous Base 310 TON 21.50 $ 6,665.00 Type 41 Bituminous Wear 230 TON 24.00 S 5.520.00 Bituminous Tack Coat 126 GAL 1.50 $ 189.00 Conned to Existing Watermain 2 EA 800.00 $ 1.600.00 16' DIP Watermain 2240 LF 39.00 $ 87,360.00 Hydrant with Valve 3 EA 1,500.00 $ 4,500.00 15' Valve 4 EA 1,600.00 $ 6,400.00 Fittings 5200 LBS 1.60 $ 8,320.00 Granular Foundation Material 580 TONS 10.00 $ 5.800.00 Sodding. Lawn and Blvd. 4850 SY 2.50 S 12,125.00 Seeding 0.5 AC 2,200.00 $ 1,100.00 Silt Fence 3000 LF 2.50 $ 7,500.00 Construction Cost $ 160,204.00 35% Indirect Costs $ 56.071.00 10% Contingency Costs $ 16.020.00 Easement Acquisition Cost 28000 SF 1.80 S 50,400.00 Total Project Cost $ 282,695.00 VII. Watermain Improvements - Lateral Item Qty. Unit Unit Cost Ext. Cost Connect to Existing WM 2 EA 800.00 $ 1,600.00 8" DIP Watermain 3050 LF 21.00 $ 64,050.00 6" Valve 1 EA 400.00 $ 400.00 6" DIP Service 20 LF 19.00 $ 380.00 Hydrant w/ Valve 5 EA 1,500.00 $ 7,500.00 8" Valve 5 EA 700.00 $ 3,500.00 Fittings 2250 LBS 1.60 $ 3,600.00 1' Service Connection 6 EA 200.00 S 1,200.00 1" Service Pipe 300 LF 15.00 $ 4,500.00 Granular Foundation Materials 640 TON 10.00 $ 6,400.00 Seeding 0.33 AC 2,200.00 $ 726.00 Silt Fence 300 LF 2.50 $ 750.00 Construction Cost S 94,606.00 35% Indirect Costs S33,112.10 10% Contingency Costs S 9,460.60 Total Pro'ect Cost S 137,178.70 C-4 /p's, DRAFT DRAFT VIII. Sanitary Sewer Improvements Item Qty. Item oty. Unit Unit Cost Connect to Exist Manhole Ext. Cost Conned to Exist Manhole 1 EA 1.000.00 $ 1,000.00 8- PVC San. Swr. 14'-16' Dee 1975 LF 20.00 S 39,500.00 Std. 48" Dia MH w/ casting 5 EA 1,400.00 $ 7,000.00 Manhole Extra Depth. >8' 34 LF 90.00 $ 3,060.00 8'x 4- WYE 5 EA 50.00 $ 250.00 PVC Service 270 LF 10.00 $ 2,700.00 Granular Foundation Material 420 1 TONS 10.00 $ 4,200.00 Construction Cost 12.00 S 840.00 $ 57,710 00 35% Indirect Costs 10.00 $ 1,500.00 $ 20,198.50 10% Contingency Costs AC $ 20,180.00 $ 5,771.00 Total Project Cost $ 7,063.00 $ 83,679.50 IX. Sanitary Sewer Improvements - Golf Course Club House Item Qty. Unit Unit Cost Unit Cost Ext. Cost Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 8- PVC San. Swr. (0'- 10 295 LF 14.00 $ 4,130.00 8 -PVC San. Swr. (10'- 121 180 LF 16.00 S 2,880.00 8'PVC San. Swr. 12' - 14 125 LF 18.00 S 2,250.00 8"PVC San. Swr. 14' - 16 45 LF 20.00 $ 900.00 Std. 48' Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Manhole Extra Depth, >8' 12 LF 90.00 $ 1,080.00 6- PVC Service Pi 70 LF 12.00 S 840.00 Granular Foundation Material 150 1 TONS 10.00 $ 1,500.00 Construction Cost Seeding 0.2 AC $ 20,180.00 35% Indirect Costs Construction Cost $ 7,063.00 10% Contingency Costs 35% Indirect Costs $ 2,01800 Total Project Cost 10% Contingency Costs $ 29,261.00 X. Golf Course Access Road to Duckwood Item Qty. Unit Unit Cost Ext. Cost Clear an Grub Trees 0.2 AC 3,600.00 $ 720.00 Common Excavation 710 CY 6.00 $ 4,260.00 Su rade Preparation 3.4 RD, STA. 110.00 $ 374.00 Class 5 Aggregate 315 TONS 9.00 $ 2,835.00 Type 31 Bituminous Base 105 TONS 21.50 $ 2,257.50 Type 41 Bituminous Wear 55 TONS 24.00 $ 1,320.00 Bituminous Tack Coat 45 GAL 1.50 S 67 50 Select Topsoil Borrow C 120 CY 12.00 $ 1,44000 Sodding, Lawn and Blvd 240 SY 2.50 S 60000 Seeding 0.2 AC 2,200.00 $ 44000 Construction Cost S 14.314 00 35% Indirect Costs S 5.00990 10% Contingency Costs $ 1,431 40 Total Project Cost $ 20,755.30 C-5 s=:-- j3l3iSS H e 3 a• ' 3 - aa:SS SIS I ! SS:SS S SSS •i f SSSSS S SS: i- ,1 -eie i fife i iiaaa a aaa ! telt! 1 4f -i a clfatls i a3. . r Y T Y Y Y i - 91t9 A..flR�SiSf[ I a 44 Agenda Information Memo July 7, 1998 Eagan City Council Meeting OL;DBUSINES5 A. ACTION TO BE CONSIDERED: Approve the detailed plans and specifications for Contract 98-16 and authorize: the advertisement for a bid opening to be held at 10:30 am on July 30, 1998. FACTS: • On June 16, the :City, Council considered approving the detailed plans for installing utilities and upgrading the street along Wescott Woodlands '(formerly, Wescott Hills Drive). As a result of concerns and questions 'raised by several affected property owners at that time, the Council continued this item until July 7 and directed staff to meet with them and try to address there concerns. • The plans have been revised with options/alternates being provided_ regarding the length of the street and utility improvements to be constructed. Dakota Electric Association has been contacted and requested to bury their existing overhead distribution lines along Wescott Woodlands. They will provide a response at the Council meeting. ISSUES: • This project has been difficult to finalize the details due to the dynamic and varied requests of different 'property owners while still tryingto meet the construction season schedule need's of the developer for the Royal Oaks Addition. Staff will try W efficiently summarize and present these issues for Council resolution.and subsequent approval to proceed with advertisement for competitive bids. • After the scope of construction has�been defined with this plan approval item, it would be appropriate for the Council to re -open the previously continued Public Hearing; item and take (he appropriate action. 169 Agenda Information Memo July 7,1998 Eagan City Council Meeting b. CITIZENS REQUEST TO DISCUSS AQUATIC POOL PROJECT FINANCING ACTION TO BE CONSIDERED: To allow citizen input regarding Aquatic Pool Project financing. FACTS: City Councilmember Blomquist has been contacted by citizens who wish to discuss the proposed financing for the Family Aquatic Pool Project. Time has been requested on the agenda to discuss their concerns. The final funding package for the Aquatic Facility has not been approved at this time. The approved Capital Improvement Program for the years 1998 through 2002 shows this project being funded by the Community Investment Fund and most of the funding discussion has revolved around that source. There are several funding choices available to the City Council including the following; 1.) Community Investment Funds, 2.) Revenue Bonds and 3.) General Obligation Bonds. The total project cost is estimated at $7.1 million which could, if desired, be financed entirely from Community Investment Funds. A Revenue Bond issue could supplement a portion of the Community Investment Fund as another alternative. The third choice, General Obligation Bonds, would require a referendum. The referendum ballot question would be for authorization to sell bonds and not on the question of whether or not to construct the facility. ATTACHMENTS: Enclosed on page 170 is a copy of a memo from Finance Director VanOverbeke to the City Administrator regarding the Aquatic Facility financing inquiry. Also enclosed on pages [2(_ through 133 is a copy of the economic projections for the Eagan Family Aquatic Center that were -prepared by Water Technologies, Inc. and considered at the March 17 City Council meeting. A copy of the special minutes of the Eagan City Council 'meeting held on March 17 that financing nancing options is also enclosed on pages I 1 _LY through LT7—. /0 MEMO city of eagan TO: City Administrator Hedges FROM: Finance Director/City Clerk VanOverbeke DATE: June 18, 1998 SUBJECT: Aquatic Facility Financing Inquiry I am writing this memo in response to the letter from Mr. Eldon J. Spencer, Jr. and from your follow-up meeting with representatives of the Windcrest Homeowner's Association that requested among other things the planning documents for securing financing for the Aquatic Facility project. The City Council has not approved the final funding package for the facility at this time and the information involving funding is included in other documents The approved Capital Improvement Program for the years 1998 —2002 shows this project being funded by the Community Investment Fund and most of the funding discussion has revolved around that source. It is possible, however, that a final funding scenario will also include some gross revenue bonds. The debt service on those bonds would be paid from revenues generated by the facility It is also possible that some of the money used from the Community Investment Fund will be repaid from operating revenues as well. Two significant factors will impact the final funding package, those being, first, the results of the formal bids and second, the final rate structure for the users of the facility The economic projections developed by Water Technology Inc for the facility were reviewed at the March 17, 1998 Special City Council meeting and those minutes include the details of the funding discussions. As the project proceeds and the total cost is budgeted, the funding will be formally approved by the City Council. I expect that the final package will be some combination of the above referenced options and will be one that that makes the most financial and economic sense to the City Council and to the community. Please advise, if you would like anything else qky Fin81V irector/City Clerk /7v ECONOMIC PROJECTIONS FOR EAGAN FAMILY AQUATIC CENTER (BASED UPON SIMILAR AQUATIC FACILITIES) Proposed Design Program Options - Eagan, MN A. Phase I (excludes Lazy River) Budget......................................................................$4,519,000.00 Bather Capacity 1,200 B. Master Plan (includes Lazy River) Budget...................................................................... $7,140,000.00 Bather Capacity 2,000 C. Population —60,000 Comparable Facilities to Eagan Master Plan A. St. Louis Park, MN Population Bather Capacity Attendance 1997 Capital Cost 53,700 1,500 110,000 $4,500,000.00 Revenues $410,391.00 per Cap $3.73 Expenses $225,105.00 per Cap $205 Net X185.286.00 per Cap $1.68 B. Des Plaines, IL Population Bather Capacity Attendance (08/96-97) Capital Cost Revenues (08/96-97) Expenses (08)'96-97) Net 55,500 1,600 90,701 $528,796.00 per Cap $5 83 $362.528.00 per Cap $3 99 $166.268 00 per Cap $1 84 1�1 C. Ketterina.OH Population 60,569 Bather Capacity 1,500 Attendance (Avg.) 120,159 Capital Cost — Revenues $258,873.00 per Cap $2.15 Expenses $154.350.00 per Cap $1.28 Net $104,523.00 per Cap $ .87 D. Wheaton, IL Population 43,043 Bather Capacity 2,000 Attendance (Avg) 136.793 Capital Cost — Revenues $571,048.00 per Cap $4.17 Expenses $540,04800 per Cap $3.95 Net $ i1,000 00 per Cap $ .22 E. Average Per -Cap of similar facilities Revenues per Cap $3.97 Expenses per Cap $2.82 Net per Cap $1.15 F. Attendance Penetration Rate Formula used for projecting attendance. Attendance Attendance Penetration Rate Population FACILITY PENETRATION RATE St. Louis Park 110,000 2.07 53,200 Des Plaines 96.705 1.65 55,000 1 I a, Kettering 120.159 1.98 60,569 Wheaton 136.793 2.22 43,043 Average Attendance Penetration Rate = 2.22 III. Projections for Eagan Master Plan Two (2) projections are offered for this cursory analysis: 1. The Average projection is based upon the average calculations of the four (4) relatively similar facilities 2. The Consultants Estimate' reflects the significant differences in the Eagan Master Plan and the four (4) comparable facilities. A. Projected Annual Attendance Average 60,000 population x (penetration rate) 2.22 133,200 60,000 population x (penetration rate) 2.50' B. Projected Annual Revenue Average 133,200 X $3.97 (per Cap) $528,804.00 150,000 x $4.75 (per Cap)' C. Projected Annual Expenses Average 133,200 x $2,82 (per Cap) $375,624.00 150,000 x $3.00 (per Cap)' D. Projected Annual Net Average 133,200x$1.15 (per Cap) $153,180.00 150,000 x $1.75 (per Cap)' May include non-resident attendance and increased fee basis /73 High 150,000 High $712,500.00 High $450,000.00 High $262,50000 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MARCH 17, 1998 A special meeting of the Eagan City Council was held on Tuesday, March 17, 1998 at 5:00 p.m. in the Eagan Municipal Center Community Room. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Director of Parks and Recreation Vraa, Director of Finance VanOverbeke and City Administrator Hedges. VISITORS TO BE HEARD Mayor Egan invited any visitors to be heard to comment, and acknowledged there were no visitors to be heard. FEASIBILITY REPORT/AQUATIC POOL FACILITY PROJECT City Administrator Hedges stated that City staff and representatives of Water Technology, Inc. hosted community informational meetings on March 4 and March 10 to review concept plans for the proposed family aquatic pool facility with interested members of the public. He further stated that the City has received community feedback through e-mail messages, telephone calls, correspondence and comments at the informational meetings. Director of Parks and Recreation Vraa stated that the comments appear to be approximately 85 percent in support of building an aquatic pool facility, while 15 percent were an objection to proceeding ahead with a portion or all of the project. Mr. Vraa introduced Chuck Newman, Carl Fuerst and Claude Rogers, all representatives of Water Technology, Inc., who were present to present the final feasibility plan for consideration by the City Council. Mr. Rogers, representing Water Technology, Inc., presented the overall plan reviewing the various elements of the aquatic pool. He specifically spoke of concerns the Windcrest neighborhood raised about noise and the site visibility given their close location to the proposed aquatic pool facility. Mr. Rogers reviewed the site elevations, the berm, fencing and landscaping, all of which provide a favorable buffering for the adjacent neighborhood. City Councilmember Awada referred to the written correspondence from the community and asked if the aquatic pool should be redesigned to accommodate a 50 meter design element. Mr. Newman, representing Water Technology, Inc., stated that most outdoor pool facilities contain a 25 yard feature which is adequate for swim meets and tournaments. Mayor Egan also spoke to the special interests that were referenced in the various correspondence received by the City and stated that he has to rely on the experience of the consultants for what are the best choices and design features for the proposed aquatic pool facility. City Councilmember Wachter stated that it appears, from the correspondence, the public would prefer more than three (3) lanes for the 25 meter competitive swim area. He also raised questions about the drainage, asking if the storm water holding pond will be adequate to handle the impervious surface runoff. Mr. Rogers stated that the aquatic pool facility design could accommodate up to six (6) lanes if desired and, further, that the storm water is handled up stream and will not impact the storm water holding pond. City Councilmember Wachter further asked if the City could add any additional features to the aquatic pool facility south of the Lary River in /74 the future. Mr. Rogers stated the land area is a 3 to I slope and would be too steep for any additional aquatic pool features. Mr. Newman stated that the facility has an excellent mix of features for all ages and the location with the embankment protecting the northern elements and maximizing the southern sun exposure provides for an ideal location. Mr. Fuerst, representing Water Technology, Inc., stated that it has only been in recent years that the concept of public pools has changed. He stated that 54 percent of the community will swim, however, only one percent of the population will swim competitively. He stated that the traditional rectangular lap pools were designed for the competitive swimmer and are heavily subsidized by municipalities. Mr. Fuerst stated that recent studies will show the high use factors are the zero depth recreationaVnon-competitive swim features and the deep area that provides for the competitive swimming lanes has the least amount of use by those using the aquatic pool facilities. Mr. Fuerst stated the aquatic pool facility should be designed for a bather capacity of 2000, given the population and demographics of the community. Mayor Egan stated that every question is valid and is considered a good comment and will be taken seriously as the City Council reviews the final design features for the aquatic pool project. City Councilmember Masin asked the consultants, if more consideration were given to competitive swimming, what design changes would be required. Mr. Newman, representing Water Technology, Inc., stated that the design, as presented, could expand from three (3) lanes to approximately six (6) lanes and accommodate the competitive swim feature. City Councilmember Awada stated she would like staff to ask the swim club if they would prefer a 25 meter or 50 meter design feature. City Councilmember Masin asked if the municipal center campus is the best site for the aquatic pool facility or whether the City has reviewed other sites for the proposed project. Director of Parks and Recreation V raa responded stating that according to the consultants and staff, the municipal center campus is the best site for the aquatic pool facility. He stated the location is in the center of the community, provides opportunities for foot and bicycle traffic, has security in its relationship to the police department and is the best site to market in the community. He further stated that the municipal center campus has been designated for a community center, swimming pool and ice facility since it was acquired in the late 1970's. Mr. Vraa further stated the water treatment center site at Pilot Knob Road and Cliff Road, and sites originally considered for the amphitheater, are either too small or lack many of the elements that make the municipal center site favorable for a pool. City Councilmember Blomquist agreed, stating that a swimming pool facility for the municipal center site has been a vision since she was on the City Council in 1980. She further discussed the total project stating that it appears the Lazy River feature may, cause the project to contain too many features at this site, and further expressed concern about the cost for the Lazy River and the project. She further stated that originally the cost of the project was estimated at approximately, 54.5 million and now it has increased to over $7 million. City Administrator Hedges stated the municipal center campus provides a natural security with its relationship to the police department and, further, the amount of parking necessary for the two civic arenas and the aquatic pool facility will be nicely shared at this location. City Councilmember Wachter stated that the slopes and grassy sunning area are excellent for watching small children which is a design feature natural to this site due to the favorable elevations. Mr. Fuerst, representing Water Technology, Inc., presented the economic projections for operation of the aquatic pool facility stating the facility should net an average of 5153,180 of /75" revenue after expenses, and given the history of four (4) similar facilities including St. Louis Park, could reach as high as $262,500. City Councilmember Blomquist asked if the comparative cities in the study are operating on a longer season than anticipated for our facility. Mr. Newman stated that all the outdoor aquatic pool facilities used in the comparative study are seasonal from Memorial Day to Labor Day. After a brief review of the rates and fees to be charged by the consultants, City Councilmember Wachter stated he would prefer the user fee for Eagan lower than the non- resident rate. City Councilmember Awada stated that the proforma should include both operating revenue projections for a bather load capacity of 1200 and 2000. She specifically asked how the revenue projections change in adding the additional 800 bather load, or in other words, what are the net revenues after expenses for both the 1200 and 2000 bather load projections. Mr. Newman stated that the projections are based on a 2000 bather load, but stated that there would be a significant difference if the facility was built for a 1200 bather load. And, further, if the facility is too small there will be some fall off experience from anticipated repeat business. City Councilmember Masin stated there are no similar aquatic pool facilities within the general area and asked how this would impact the facility. Carl Fuerst, representing Water Technology, Inc., stated the interest by non-residents will be very high due to the fact that there are no similar facilities in the adjacent area, and as a result, the City could establish the user fees for non-residents at a rate 50 to 100 percent higher than resident fees. City Councilmember Awada stated it is important that the consultants and City staff project the cost based on both a 1200 and 2000 bather load capacity. She stated her rough calculations indicate the real cost differential to the City, for adding the Lazy River and increasing the total capital cost from $4.5 million to the estimated $7.1 million, will be offset by income that is projected if Phase 11 is built at this time. She further stated that the actual capital cost is approximately $I million more after revenue projections. Or in other words, by constructing Phase [I and adding the additional revenue to the already established operational base, the City would build the second phase for approximately $2.6 million. The actual out of pocket cost to the City would be approximately $I million due to the amount of additional revenues projected in the project proforma. Director of Finance VanOverbeke reviewed the status of the Community Investment Fund stating that the available balance as of December 31, 1997 is $7,127,590. He further reviewed the status of the Street Construction Fund stating that if all the projects are constructed as proposed in the five (5) year C1P (1998 through 2002), the total pending cash balance based on a conservative projection of municipal state aids and other revenues is $5,296,472. City Councilmembers asked if this ending cash balance assumes any escrow for the Country Joe lawsuit. Director of Finance VanOverbeke stated the amount projected in the ending cash balance as stated should cover both principal and interest for the Country Joe litigation, if District Court requires the City to repay the road unit fees that were collected over a period of seven to eight years. City Administrator Hedges stated that questions have been raised by the Windcrest neighborhood as to whether an EIS will be necessary before the proposed aquatic pool facility is constructed. City Attorney Jim Sheldon appeared and stated that environmental quality board regulations for an environmental impact statement is a project that will generate a peak capacity of 30,000 people per day. He further stated that the regulations for an environmental assessment worksheet is for a daily capacity that would reach of a peak of 5000. He stated the aquatic pool facility capacity is either 1200 or 2000, depending on whether the City constructs one or both /7lp phases and, in either case, an EAW or EIS is not required. City Councilmembers questioned whether certain environmental reviews could be made regardless of the requirements for an EAW. The City Attorney stated that the City can do a discretionary environmental review, however, there is no mandatory requirement for either an EAW or EIS on this project. Mayor Egan thanked the consultant staff and City Council for the dialogue regarding the proposed aquatic pool facility, and stated that the item would be addressed at the regular City Council meeting on March 17 as an item of old business. OTHER BUSINESS There being no further business, the meeting was adjourned at 6:30 p.m. March 17, 1998 Date 07 Cite Clerk TLH Agenda Information Memo July 7 Eagan City Council Meeting C. AWARD CONTRACT 98-12 Family Aquatic Facility ACTION TO BE CONSIDERED: To approve or deny contract award for Project 98-12 which is the Family Aquatic Pool Facility. The action is for bid packages No. 1 and 2. Bid package No. 1 is for the main pool vessel which includes a zero depth entry and alternate for the Lazy River. Bid package No. 2 is for providing and installing the various slides. FACTS: Contract 98-12 provides for the Aquatic Pool Facility main vessel which includes a leisure pool, mechanical equipment and water play area as a base bid. The Lazy River with adventure channel was bid as an alternate. • On June 2, the Council approved these plans and authorized the advertisement for solicitation of competitive bids. At the 2:00 p.m. on Thursday, July 2, formal bids will be received for this project. A copy of the bid tabulation will be enclosed with the administrative agenda on Monday, July 6. • All bids will be reviewed for compliance with the bid specifications and accuracy. ISSUES: The Family Aquatic Center proposal meets all setbacks and is contained completely on the City of Eagan property. The bath house was originally located fifteen feet from the library facility lot line, however, that has been changed to comply with the thirty foot setback requirement. The sun turf area, sand and play area and general landscaping have been moved from the Dakota County Library on to City property. • A right -of -entry for construction purposes on Dakota County Library property was not granted by the Dakota County Board of Commissioners and, therefore, the construction zone for the project will remain completely on City property. This action may require additional retaining walls, however, every effortwill be made to minimize the need for retaining walls. ATTACHMENTS: • Enclosed on page L7t is a copy of the most recent Family Aquatic Center master plan as prepared by Water Technologies, Inc. n M- ., kv � o app p..SwIg u!;r,. il��lf lel 1111 ..�-'---� `-• �—•.-�---Y.,-,/- mum, II0,10 CITY OF EAGAN, MINNESOTA I j FAMILY AQUATIC CENTER - MASTER PLAN _� �� Agenda Information Memo July 7,1998 Eagan City Council Meeting LVE W IM110 13113 113 10491 = big .14 Do ACTION TO BE CONSIDERED: ➢ To approve or deny a continuation of the applicant's request for a Planned Development Amendment and Vacation of easements indefinitely. FACTS: ➢ The applicant is proposing to construct two identical office/showroom/warehouse structures each measuring 98,000 square feet in size. ➢ The subject property is currently platted as Lots 1, 2, and 3 Block 1, Dallas Development 2"d Addition. ➢ At their regular meeting on May 26, 1998, the Advisory Planning Commission held a public hearing to consider the Planned Development Amendment and recommended approval subject to the conditions listed in the APC minutes. ➢ This item was previously continued at the 2 June and 16 June meetings of the City Council at the applicant's request. BACKGROUND/ATTACHMENTS: Applicant correspondence dated 7/1/98, page/ -V 0701.08 RED 09:31 FAX DUKE CONSTRUCTION ® 002 Duke Construction July 1, 1998 Mr, Bob Kirmis, A1CP City of Eagan 3830 Pilot Knob Road Eagan. MN 55122-1897 RE: Silver Bell Commons — City Council Mteting July 7, 1998 Dear. Mr. Kirrrus. Due to continuing discussion on the elevation of the proposed buildings and time needed to prepare appropriate drawings. Duke Realty Investments, Inc. is requesting the application before City Council be continued indefinitely. In requesting this continuance, it is understood that Duke is waiving its rights under Minnesota law for approvalidenial in 60 days. I can be reached at 317 573.3617 if you have any questions regarding this request. Sincerely. DUKE REALTY LII TED PARTNERSHIP CC: Robb Johnson Bill Linville Bob Falk file !e1 Deka ConstruOlor, KWStano C1 g Su,t91100 1nDianDDoks.IN4624CG2182 317575 Fox 317.574 3614 Agenda Information Memo Juiv 7, 1998 Eagan City Council Meeting E. RECONSIDERATION PROJECT 669 OFFICIAL MAPPING, DENMARK AVENUE (LEXINGTON EAGAN LIMITED PARTNERSHIP) ACTION TO BE CONSIDERED: To approve/deny reconsideration of the official mapping of Denmark Avenue allowing this item to be reexamined at the July 21, 1998 City Council meeting. FACTS: ■ At its regular meeting on June 16, 1998, the City Council approved the official mapping of the Denmark Avenue extension as proposed. • Jim Ostenson, Lexington Eagan Limited Partnership, is requesting reconsideration of Council action on the official mapping of Denmark Avenue as part of Project 669. • If reconsideration is allowed, it would be appropriate for this item to be placed on the July 21, 1998 Regular City Council Meeting Agenda with direction to staff to send notices to surrounding property owners. BACKGROUND/ATTACHMENTS: (1) June 25, 1998 letter from Jim Ostenson, pages throughQj James Development Company DATE: June 25, 1998 James L Ostenson 7808 Creekndge Circle. Suite 310 President Bloomington, Minnesota 55439 (612)941-7805 TO: Mayor Egan Fax (612) 941.7853 City Council Members FROM: Jim Ostenson Lexington Eagan Ltd. Partnership :'?,N Z 0 1993 RE: Reconsider Vote on Project #669 (Denmark Avenue) - As landowners of Lexington Addition, we would like to request that you reconsider your recent vote on Project #669 which officially maps the northerly extension of Denmark Avenue. We feel that reconsideration is justified for the following reasons. 1. The majority of the land owners want to cooperate with the City in determining the alignment of Denmark Avenue. There has been a history of cooperation between the City and the landowners in this portion of Eagan's Central Area. Our partnership worked closely with Opus on the Promenade, the City of Eagan on Northwoods Drive and the United States Postal Service (USPS) in obtaining additional buffer land from the proposed residential plan that the Central Area Task Force had endorsed. While two years have passed since discussions with the City regarding the alignment of Denmark, the desire to cooperate still exists with the landowners. 2. The Home Depot proposal, which requires the westerly alignment, is compatible with the Promenade Center, beneficial to residents of Eagan, and is an immediate development. Other uses that have been speculated upon in this area may or may not happen, but the Home Depot development serves the public and raises adjacent property values. Other potential uses under the Business Park zoning would not be nearly as compatible. 3. Instead of being land -locked, the value of the Olson property value is greatly enhanced. No land is taken from Olson, including right-of-way, and full access is provided to Denmark Avenue at no cost. This is a savings of almost $300,000.00 in road construction costs and right-of-way property. We have been unsuccessful in either having him purchase our property or purchasing his property. This solution, whereby his property has free reign to develop, seems to be the best solution. 4. The western alignment of Denmark Avenue, through the USPS property and along the freeway, provides the best opportunity for quality development. The USPS has endorsed this alignment (see attached USPS/BRW study). Further, this alignment orients the future buildings to the freeway and away from the bulk mail facility. 5. To reach an agreed-upon alignment with the landowners that will be constructed now, without public funds, will accelerate development in this area and eliminate the need for future expensive condemnation awards and costly severance damages. 6. To tum down the westerly alignment of Denmark Avenue will cause the Home Depot to locate elsewhere and reduce the opportunity for quality development. 66-19-98 12:t6 L9'd i G Al ♦ DAMrS l DATE: May 29, 1998 9ES96ZZE9£: WOt3d QdAIdr13N TO: Randy Alder U.S. Postal Service Asset Management FROM: Miles Lindterg, ASLA RE: James Development Company Land Purchase. and Revised Bulk Mail Center Expansion Pians, Eagan. Minnesota ID- P.B4 69:91 86 -PT -96 Threih•r Sq=rc 700 Third Street South Minncapoltr, Minneroa 55411 612 370 0200 Tet 612 370 t37S Fix vwv..brwinc con-. This memorandum has been prepared. as requested, to address modifications to Concept Plans for the future expansion of the Bulk Mail Center (BNfC) in Eagan. Minnesota arising from the proposed repurchase of properties from the U.S. Postal Service for the development of a Home Depot store to the south of the BMC. Along with the description of changes to the Concept Plans- comments and observations are included based upon my review of the preliminary plans which have been prepared for the Home Depot project Material used w prepare the revised plans for the future BMC expansion, and to review the Home Depot development proposal included: • BRW. Inc. Concept Site Plan and Site Area Context Plan, dazed 3-28-96. Hedlund Engineering preliminary alignment for Denmark Avenue, dated 4-16-98. • Home Depot Pitns and narrative project description prepared by John Oliver and Associates, dared 4-29-98. Direction provided at our meeting to review the project scope on 4-16-98. Copies of the revised plans for the potential future expansion of the BMC ate wiazhcd to this memorandum. It should be noted at the outset that references to various site areas expressed in nems are based upon plan measurements rather than calculations based upon accurate survey data. As such, they represent estimated areas, and may not reflect the level of accuracy that would be obtained with survey data and more sophisticated calculation or measurement of site areas. They should be used for comparative purposes only Throughout this memorandum, reference is trade to multiple land parcels which coeether encompass all of the properry owned by the Postal Service. The key parcel references include. The "westerly Parcel" located between the original developed portion of the BMC site and Interstate 1-35E • The 'Southerly Lot Expansion" which refers to the 200 -foot parcel located to the south of the original BMC site which was part of the 1996 land purchase from the fames Development Company. • The 'Repurchase Parcel' which was part of the land acquisition from the James Development Company in 1996. and which is now required to implement the Home Depot development proposal. The configuration of the Repurchase Parcel has changed somewhat from the initial descriptions provided by the purchaser, based on refinements to the Horne Depot plans. As noted above, the revised SRW plans utilize the latest available information. 0 0'r:a 96-19-98 12 10 tb9'd 9£59dZZ£0£:W0H3 (13AI2D3H We B_ RV�� Jtna nwES a uCCIIGXMr C•U.Ywvy Mr. Randy Alder May 29.1998 Page 2 Site Concept Plan 1 :lite .Area Context ID- 65:91 96-91-99 Modifications to the Concept Plan illustrating the potential expansion of the BMC fall into two categories; changes requested by the Postal Service, and changes resulting from the proposed repurchase of property for the development of the Horne Depot to the south of the BMC. Building and Parking. As requested, the proposed building expansion area has been modified ro illustrate an additional 48 -foot bay of westerly building expansion, increasing the potential phased additions to the BMC from a total of 160.000 square feet to a revised total of 182000 square feet. The pavement area to the west of the building was also expanded to the west to maintain sufficient area for docks, truck maneuvering, trailer staging, and circulation at the outer edge. The building expansion has been illustrated without an increase in proposed parking. The current facility provides 380 parking spaces for 352,000 square feet, a parking ratio of 1.08 spares per 1000 square feet The prmous expansion plan added 160,000 square feet, and 160 additional parking spaces, maintaining a parking ratio of just over 1 space per 1000 square feet A building area. The revised exparsion plan adds an additional 22,000 square fejt of building area with no additional increase in parking, resulting in a total potential building area of 534,000 square feet with a total parking count of 540 spaces This change reduces the overall parking ratio to just over I space per 1000 square feet of building area. Parking demand should be monitored as expansion of the BMC occurs. If additional parking is needed, there is area available to the south of the existing and expanded parking :n the Scutherly Lot Expansion area. Denmark Avenue Roadway: The proposed Hone Depot plan included plans for Denmark avenue to be extended to the north from Northwood Boulevard to the northerly lot litre of the Repurchase Parcel. Based on the proposed Home Depot site plan. layout. Denmark .Avenue would be located within an 90 -foot right- of-way adjacent to the westerly lot line of the repurchase parcel, adjoining properties owned by Olson to the west. This proposed alignment for Denmark Avenue triggered the need to re-evaluate the location of the connection of Denmark Avenue across the Postal Service Westerly Parcel to the terminus of Hampton Drive at the northeast corner of the Westerly Parcel. The preliminary alignment developed by Hedlund Engineenng was utilized to illustrate this connection with two revisions: At the south end, the alignment has bten shifted 40 feet to the east to align with the location shown on the Horne Depot plans. Home Depot and the City of Eagan have apparently elected to locate Denmark Avenue within the Repurchase Pucei rather than deal with the complexity and potential disagnemenc on the pan of Olson if the westerly half of the roadway were located on the Olson property. This change has a minimal effect on the tight -of -way required from the Westerly Parcel. At the north end, the certerlme radius of the curve connecting the east/west segment of Denmark ,Avenue to existing Hampton•. Drive has been increased from approximately 250 feet as illustrated on the Hedlund Engineering alignment to 300 feet, which is consistent with the radius illustrated for the other curves in the roadway. At 300 feet, the centertme radius would be adequate for the design /(v ONcb N01Ew2e P.05 86-19-98 12:11 ID - SO d 9£59BZZ£B£:WodA Q3AI30321 BRW _ A W rl4 M00fi1 GAOLO CCW�w ?ver. Randy Alder May 29, 1998 Page 3 P-96 G6:Li e6 -Bt -99 criteria for a State Aid street. although it is unknown as to whether the City would include Denmark Avenue as part of their State Aid street system. the potential to include it would increase their options for funding the extension of the roadway. The change in centerline radius has a minimal cffcct on the amount of right-of-wav required from the Westerly Par-oeL As illustrated in the Site Concept Plan, Denmark Avenue would require approximately 3.42 acres of the 26.54 acre westerly Parcel, a slight increase from the 2.86 acres which would have been required for the previous alignment which split the Westerly Parcel into two iegments to the east and west of the roadway. The curve in the northwest comer of the Westerly Parcel creates an isolated remnant parcel containing 0.37 acres, which is labelled as an Oullot on the plan. This Outlot could be sold or traded to the adjoining property• to the nortb to partially offset the M2 acres of right-of-way which would be required from that property for the extension of Denmark Avenue Although the Outlot configuration is not particularly suited to increasing the useable area of the property to the north, the additional lot area would presumably have a positive effect by increasing the lot area as a basis for calculating allowable site coverage on that parcel. If the north half of the east -west segment of Denmark Avenue was rot located on the adjoining property. either through their lack of cooperation, or through lack of support for the alignment by the City of Eagan, the connection of Denmark Avenue to Hampton Drive could be accomplished with minimal impact on the northerly adjoiner as illustrated on the previous Concept Plan. Shifting the Denmark avenue alignment to the south so that the entire 80 -foot right-of-way was located on the Westerly Parcel would reduce the area of right-of-way required from the northerly adjoiner to approximately 0.11 acres, located at the southeast comer of that property where Denmark Avenue and Hampton Drive connect. Df this alignment is required, the total area of the Westerly Parcel required for ngh[-0f-way would increase from 3.42 acres to 4.00 acres, and rhe Oudot area remaining in the northwest comer would increase in size from 0.37 acres to 0.52 acres. The total impact of this modificatioa. if required, would be a 0.73 acre reduction in the uscable area of the W'csterly Parcel. Overall, the proposes alignment of Denmark Avenue along the western and northern perimeter of the Westerly Parcel should increase the flexibihiv of the Postai Service to utilize the area either for BMC expansion or for salt for development by others. In the previous plan, the alignment of Denmark Avenue limited site area for BIC cxpaniion beyond that illustrated to approximately 1126 acres less approximately 4.0 acres for the pond and wetland replacement area. Although the total useable site arra illustrated in the current plan is somewhat smaller (18.15 acres vs 19.68 acres), all of the available site area can be used for tither BMC expansion or future development by others. Pond Area and Wetlznd Replacement: the Site Concept Plan illustrates an easement area of 4.0 acres encompassing a stormwater pend and replacement wetland arra to the north of the proposed Home Depot development. The pond arta illustrated is equal to that included in the previous Concept Plan based on the area available below the 880 contour. Site elevations around the pond have been maintained as I�W drrcn waaroe Si? 3�"d scis- 9E598ZZE0= DG:91 866T!8ti90 66-19-98 12:11 99-d B R\A/ Mr. Randy ,elder Mav =9, 1998 Page 4 9E598ZZE8t NOMd a3A1303i1 ID - /1 P.87 88:L1 86 -ST -98 illustrated to the previous plan to allow up to ten feet of "bounce- in the ponding area for detention of stormwater runoff. These grade relanonships have been maintained for the revised pond location and configuration. Arca within the pond easement for wetland replacement has been reduced from 0 90 acres in the previous plan to 0.50 acres in the current plan This change recognizes reduced wetland impacts from wetland filling attributable to the expansion of the BMC. The previous plan included wetland fill for the extension of Denmark Avenue through the Repurchase Parcel. This wetland area is proposed to be filled for the Home Depot development, but the replacement for this fill would now be the responsibility of the Horne Depot developer. The 0.50 acre wetland replacement provided would offset the Fdling of the 0.24 act -- wetland to the south of the BNIC for expansion of the paved area south of the bui!dirg, and for creation of a berm for screening within the 200 -foot Southerly Lot Expansion area. The pond location and proposed elevations suggest two potential options for the routing of stormwater runoff from the PosW Service site to downstrearn ponding areas which are pan of the City of Eagan's Stormwater Management system. Based upon the proposed grades for the stormwater treatment pond and wetland area to the cut of the proposed Home Depot, runoff from the BMC site area could be conveyed from the proposed pond on the Westerly Parcel to the areas east of Home Dtpot utilizing gravity flow. The other option which the City aught elect would be to route srormwatcr from the proposed pond on the Westerly Parcel to the pond adjacent to I-35 to the west of the Home Depot site. This solution may require a lift station for pumping stormwater out of the pond basin as is the case for the pond on the east side of the Postal Service property near Lexington Avenue Either solution would requite an overland emergency overflow from the BMC ponding area to the Home Depot ponding area at an elevanor. of approximately 890. This would ensure char two feet of freeboard would be maintained between the highest possible water elevation in the BMC pond and the lowest proposed elevation (892) for Denmark Avenue. Home Depot Development Plans As noted previously the Repurchase Parcel required for the development of Home Depot has been modified as the plans have been developed and refined for submittal to the City of Eagan. The current configuration of the repurchase parcel appears to represent the minimum site area which would need to be acquired from the Postal Service to implement the Home Depot development The repurchase parcel contains approximately 4.93 acres. and leaves approximately 9.10 acres of the Soucheriy Lot Expansion in place for future use by, the Postal Service All of the potential issues identified in the review of the preliminary Home Depot plans have been addressed in the current plans which have been submitted for approvals. The following elements have been resolved in a way which minimizes chcu irnpa_-t on the future development of the HMC site OKrea �pid..,.'e 96-19-98 12 12 ID- P.98 LB'd 9£S96ZZ£8£:N0MA Q3AI3034 TB:LT 86-8i-96 MBRW __ - ---- �'"'�•.� AM+W&s[M EGROUP WO PANv Mr Randy Alder May 29. 1998 Page 5 The proposed lot configuration for the Home Depot preserves sufficient site area within the Southerly Lot Expansion area to allow completion of a berm for screening around the southwest comer of the proposed muck circulation and trailer parking areas to the south of the expanded BMC. The Home Depo: plans include the construction of Denmark Avenge from Northwood Boulevard north to the sour . line of the Postal Service property. The proposed street rerminates in a cul -de -see which is contained entirely within the Home Depot development area being repurchased. This solution eliminates the need for the Postal Service to participate in the extension of Denmark Avenue at this time, and mamtains conrol of the future extension of Denmark Avenue with the Posal Service. Replacement wetland area for the filling of the existing wetland area within the Repurchase Parcel is proposed entirely on property controlled by the Home Depot developer. This reduces the amount of replacement wetland which will be provided by the Postal Service, and increases the useable site area of the remaining Postal Service property • Proposed grades for the Home Depot building and circulation drive along the north side of the building adjacent to the Westerly Parcel allow full utilization of the potential pond area within the Westerly Parcel As requested, the minimum floor elevation, and the elevation of the truck docks is proposed at an elevation of sufficient height to allow for the maximum potential "bounce" of runoff in the pond on tt.e Postal Service property. • Although not addressed previously, the proposed pond and wedand area to the east of the Home Depot site is configured to allow for gravity flow of stormwater from the future pond on the Postal Service property, if this routing of siormwater is acceptable to the City. This feature provides a potential solution for the conveyance of storrowater from rhe Postai Service site without the additional cost burden of a lift station. • The Horne Depot plans include a prelim nary plan for the remaining undeveloped property to the south of the Postal Service property between the Southerly Lot Expansion parcel and Northwood Boulevard A request for the rezoning of this property for future Business Park is an integral par of the approvals requested for the Home Depot project. Rezoning of this property will remove any concern that the property would be utilized for residenrial development, and will reduce. or eliminate the need for screening along the south side of the BMC within the Southerly Lot Expansion area The certain development of property to the south of the BMC for non-residential use allows the Postal Service additional flexibility for the use of the Southerly Lot Expansion area, including the elimination of the berm for screening. if desired. Although elimination of the berm would increase the amount of excess soil which would probably need to be exported from the BMC site, the opportunity to expand the building or pavement areas further to the south may offset the cost of additional earthwork required. 1W =M 9EG90ZZEOE VS'ST 866T/BT/90 86-19-98 12:12 ID= P.99 89'd 9£S99ZZ^B£:NOUS (13A1303H Z6:LT 86-81-96 �1 BRW ♦�fs♦Mo0fiECA" mNv,.uv ----------- ---- Mr Randy Alder May 29, 1998 Page 6 Based upon our review of the Home Depot plans dated 4-29-98, and the modifications proposed to the Concept Plans for the RM.0 future expansion which are required to dovetail with the Home Depot plans, we find the plates to be aecepmble as proposed. and would recommend your support and completion of the proposed property repurchase. In conclusion, the proposed Home Depot development represents an opportunity to resolve several future development issues without compromising the Postal Services' control of its future expansion options, including the potential furum sale of portions of the Westerly Parcel to others for development. The opportunities created by the Home Depot project, including: Potential higher aemand for excess Postal Service property. A compatible land use which may result in higher land values for the general vicinity. Rezoning of adjacent properties. eliminating concerns with incompatible adjacent land use and future opposition to B.V,C expansion plans. A potential stormwerer rousing solution without the need for a pump station Resolution of the alignment of Denmark Avenue south of the Postal Service preperty where mu:dple ownership interests might otherwise result in multiple alignment options, and which also results in a single option for extension of the roadway across the remaining Postal Service property, eliminating future uncertainty as to the preferred location for Denmark Avenue. These opportunities can be realized without forfeiting your control of either your own expansion plans or of the timing and med-od for the extension of Denmark Avenue across your remaining property. It is our opinion that these factors outweigh the loss of a relatively small percentage of potential developable site arca. Again, for these reatons, we fecommend your full support of the Home Depot project and repurchase of the necessary Postal Senice property by the Home Depot developer cc. Brian Marshall Timothy Vierliog tile: 36285.214.0101 Ofces Ve it .Ade 86/18/1998 15:54 3932296536 USPS 061 PAGE 19 vmuo, e2uv nts UNId UDIOUBAX3 Jfivary VUH ling 05-18-28 17:63 RECEIVED FROM:3932296336 P.19 91'd -OI £S:ZI 96-6i-96 96-19-98 12:13 06/10/1998 15:54 3032206536 1 b USP3 ID - P•11 PAGE 09 86-19-98 12:15 ID- �n a Vcvv moa &vo.nvaa uanaa./aa lldco ".<Cn ,.1w O O•~^ wR: wu.n n. mac M�OI.Of 7YrM'sappll �/A J•! -IL —I-• 1 =17, I 1�a P.16 _...•_._...__,_ �.� g! ✓��Y � `1� ^ 11 ` `5 ])!A�- ME J I r 14- I- Y �r � MC/O:we1�! [Crl�l1 M M'9 fM!tir �]P� I .' t♦fifY � P rwq If �p •6-16-98 17:18 RECEIVED TROM:847 993 0824 P-63 6I`d -UI 9T:ZT 96-61-98 Agenda Information Memo July 7, 1998 Eagan City Council Meeting F. PRELIMINARY SUBDIVISION (LEXINGTON 2ND ADDITION) & PRELIMINARY PLANNED DEVELOPMENT — THE HOME DEPOT, USA ACTION TO BE CONSIDERED: • The Home Depot has requested that action on the Preliminary Subdivision and Preliminary Planned Development be continued to the July 21, 1998 City Council meeting. FACTS: At its meeting on June 16, 1998, the City Council continued action on the Preliminary Subdivision and Rezoning at the developers request to the July 7, 1998 meeting. ■ Due to the property owner's request for reconsideration of the official mapping of Denmark Avenue, The Home Depot is requesting that action on the Preliminary Subdivision and Rezoning be continued until the July 21, 1998 City Council meeting. ATTACHMENTS: (1) • Letter from The Home Depot, page 4157 07 -dl -9d 11:51 ID P.82 June 26, 1998 Pamela Dudziak Associate Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Ms. Dudziak 1400 W. Dundee Road • Arlington Heights, IL 60004 (847) 870-5199 Due to Lexington Eagan Limited Partnership's request that the City Council make a motion to reconsider the alignment of Denmark Avenue at the July 7th meeting, the Home Depot respectfully requests that action on our rezoning and preliminary subdivision be continued until the following City Council meeting scheduled for July 21st. If you should have any questions or concerns, please feel free to contact me at your earliest convenience. Sincerely, THE HOME DEPOT USA, INC. Michael C. Laferle Midwest Real Estate Manager MLrck q5" Agenda Information Memo July 7, 1998 Eagan City Council Meeting NEW BUSINESS A. TEEN CENTER PROPOSAL/S.W. YMCA FACILITY ACTION TO BE CONSIDERED: To approve or deny a funding appropriation to the Southwest Area YMCA to construct an addition to the Eagan YMCA to be used as a teen center. FACTS: • City Councilmembers considered two proposals for a teen center at a special work session held in April. Those proposals were from Michael Vincent and the Southwest Area YMCA. • Direction was given by the City Council to refer consideration of a teen center to the Advisory Parks Commission who studied the issue at their May 18 and June 15 meetings. • The recommendation of the APrC to the City Council was to allow the teens to proceed with some renovation of the Eagan Civic Arena to allow for a teen center on the mezzanine level. • The City Council considered the APrC recommendation at their work session held on June 23 and heard comments from both Michael Vincent and a representative of the Southwest Area YMCA. There was a consensus by the City Council that a funding appropriation to the Southwest Area YMCA be considered to build an addition for a teen center facility at this time. This would allow the City to enter into a public/private partnership whereby the City would contribute to the capital cost and the YMCA would fund a portion of the capital cost and be responsible for the full operational cost. • It was also the direction of the City Council that other teen center proposals, including the mezzanine level of the Eagan Civic Arena, not be ruled out for future consideration. At some time in the future, the City Council will again consider other options for a teen center, recognizing that more than one location is likely for the community. ISSUES: • The City Council will need to determine a revenue source for a $70,000 appropriation to the YMCA to fund the addition. Choices include the general fund balance or a residual amount of the Community Investment Fund. ATTACHMENTS: Enclosed on pages ftl through is a copy of the Southwest Area YMCA proposal. Enclosed on pag s a draft copy of the June 23 Special City Council minutes that will be considered for approval at the July 21 meeting. Copies of the May 18 and June 15 APrC meeting minutes regarding the teen center proposal will be sent out in the Additional Information packet on Monday. Squtht Area YMCA If 550 Opperman DriNc Eagan, \IX 55123 (612x436-9622 AICA fax (612)683-4704 We build su"ig kid.. so-oW familim. smig commumitim Partnership Proposal To The City of Eagan February 25, 1998 1q7 Proposal request: Request for funding for a Teen Center to be located at the Southwest Area YMCA. This center will be the base for all YMCA teen programs as well as a location for local teen groups to conduct meetings and activities. This request is that the City of Eagan become a partner with the YMCA in this project. As a partner in this community project, the City of Eagan would contribute $75,000 to the cost of the project. All staffing, equipment, training and program expenses would be the responsibility of the YMCA. The YMCA will also commit to continuing its leadership with healthy community initiatives that can be based at the YMCA. Funding and costs: The teen center will be a part of a $300,000 renovation and expansion project that will add approximately 2,500 sq. feet to the YMCA and renovate an additional 2,300 sq. feet. The project cost for the teen center portion is approximately 590,000. This new teen center will complement other facilities such as the computer lab, the gyms, pools, fitness center and new climbing wall. These program areas will also be available for use by teens during specific times. The teen center will be open during afternoon and evening hours on weekdays and all day on weekends. Operations: The teen center will be staffed by the YMCA on weekday afternoons and evenings, and on Saturdays and Sundays. Staff costs are projected at 58,000 to S 10,000 per year. The YMCA will offer a special teen center membership that will let a teen use the teen center and the computer lab. The fee for this membership would be only $25 per year. This fee will help offset the cost of staffing the center. The entire YMCA would be accessible during special teen nights and other program times. Teens would also have the option of the normal monthly membership for use of the entire YMCA at $20 per month. Background and need: Currently there over 700 teens ages 12 to 18 that are members of our YMCA and another 200 to 300 that have been involved in programs or activities. This makes up 11% of our membership base and 13% of our total users. Eagan residents alone make up 80% of total memberships at the YMCA and of all users. We believe this percentage will directly correlate to the amount of teen usage. Adding new programs and new facilities for teens such as a climbing wall and the teen center, in addition to our computer lab, we feel that we will be able to offer quality activities for teens of our area. m? Currently there are almost 4000 teens at Eagan High School, Dakota Hills, and BlackHawk Middle schools. Many of them are looking for a place to go to relax, have fun, and not get hassled. We feel the YMCA is a place teens can do that. Cunrendy, the first and third Saturday nights are teen nights at the YMCA. Up to 100 teens have attended these events but with more facilities and additional promotion, the YMCA would become the place for teens to go Saturday night. The teen center capacity would be between 30 to 35 kids at one time, along with other program areas, the YMCA will have sufficient room for many teens. There is no plan to limit the number of teen memberships to the YMCA. Schedules and Activities: A teen council will work with our program staff to design the teen center, schedule programs and plan activities for the YMCA. These programs will not be limited to YMCA members but all teens in the community. Programs and activities will be offered year round including summer, school release days and on weekends. Coordinating these programs with existing local church programs, school and other community agency programs will be instrumental in maximizing programs and activities for teens without duplication. Recognition: As a lead partner with the YMCA, the City of Eagan will be recognized on the YMCA Founders wall as well as recognized on the Teen Center itself At the completion of the construction, the YMCA will also conduct a dedication program to thank all contributors for their participation in the project. /19 m Fagan Special City Council Mwung Minutes Jute 23, 1998 Pagc 2 like to start construction by this fall; they will be requesting a site plan amendment, expand their lot, file a revised plat and file a PUD. Councilmember Masin askEd why the MVTA had prepared a plan that was not consistent with the current configut9ttdaax#tbtlatTsietat the location. Ms. Vermillion stated that the MVTA was planning fortiw6iptOW.atieiis of the future. Councilmember Awada clarified that the snow rem&W issues won't surface until after the expansion of Yankee Doodle. Mr. Lasher also "fled that the snow removal from their parking lot will be stored on the hill near the highway and won't impede the City's snow removal. Councilmember Blomquist asked about the retail expansion mentioned in the presentation and Ms. Miller informed her that they would be pursuing targeted retail for the area, including services for cors( esters and possibly a day-care facility. Councilmember Awada expressed support f$ir:ihe day-care facility; she then stated that she did not support the proposed changes in 1h0 landscaping and also stated that she had no problem with the setback issues Councikiiembers Blomquist and Masin stated that they have no problems with the plan as pr4bp0sed; <;::::;: APrC RECOMMENDATION FOR TEEN CENTER PROPOSAL City Administrator Hedges introduced the item, informing the Council that the Advisory Parks Commission was prepared to report on the teen center issue that had previously been directed to the Commission by the Cipy:.Council. He also introduced Ann Hantelman and Don Chapdelaine from thi<Ylu Superintendent of Parks arid= Pld.�rson reported that the Advisory Parks Commission met last week and discussedl�ic:issue and that a task force including Councilmember Masin, Michael Vincenf tiai4lt$f".of approximately 5 teens have been meeting on this issue as well She stated thattliic.NOW.. ho have been part of this discussion concluded that they are not interested in having a teen center at the YMCA for two reasons: 1) the expense of the yearly fee to participate and 2) the location of the YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason, the Commission recommended to the Council to pursue a teen center development in the mezzanine at the Civic Arena also sWfttgthat th..teetts have volunteered to raise the money for the construction, estimai... ttial:fbejr d iaise 550,000. Director of Parks and Recreation Vraa informed the CQpuncil t :fhe expected costs of developing that area were $95,000, not including mair>{epanee antj pffing in future years. Councilmember Masin askCd: t'ft i Eagan Special Cit} Council Meeting Minutes Jure 23, 1998 Page 3 stated that the capital development of a teen center is not the greatest expense and that the real expenses come from maintenance and professional staffing, which the YRfCA is prepared to cover with a nominal year)y fee for the center of S25. She further stated that the center does not turn away youtttgiri the basis of ability -to -pay and that their staff is sensitive to those issues and situations: Ms. Hantelman outlined a plan to expand their current facility to specifically accott>;(¢:tttt:5f?fteens, highlighting the extensive options the YMCA has to offer, inti l4tg66thOdii f'iioi*ss, a gym, a swimming pool, a climbing wall, board games, table gi es, television and "hanging out" space. The YMCA will be targeting the 3:00 0,4k — 6:00 p.m. period during the school year, a time in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of having professional staff in place at the YMCA as resources for teens. Councilmember Masin asked:if the YMCA would be interested in possibly staffing the area of the Civic Arena;: Nis. Ha Olman responded that they were open to options and working together, she also recognised the need for transportation issues to be resolved about the location of any facility Coancilmember Masin suggested using DARTS busses in off-peak times City Administrator Hedges returned the discussion to actions for the Council to pursue and outlined two primary options: 1) the City Council can appropriate funds to the Yb1CA for their project or 2) the City Council can form its own program, staffed by volunteers as stated before to be located in the mezzari= of the Civic Arena Mayor Egan stated that the L Qw:C.JUb has Dot come forward with any volunteer help and expressed concern about t6ljtiilg'on volunteers to staff a facility. The other Councilmembers corroborated his seat-it}ieW. C68ncilmember Awada expressed serious concern with the proposal for the mezzartiife area;$tating that this could easily become a problem area without being highly supervised by ptoea;ionals She supports the YMCA proposal because it addresses her staffing concerns. She further stated that it is not the City's mission to supervise teens or provide programming for them, expressed concern about the actual ability of teenagers to raise such a substantial amount of money for this project, and stated that if this was a disaster, it would be very hard to take away a facility paid for by the efforts of this group:Of;Etpagers.wW Iiie City would have to support a failing project. Councilmember Blomquist:a6ked for.cJarification on what action the Council had already taken on this issue, stating:slie t..... ey had already allocated 575,000 to the YMCA. City Administrator HedgCS:!1fb;ysl.lit;idst:the Council had directed the issue to the Advisory Parks Commission and had not specified any appropriation of money to the YMCA. Mayor Egan stated that he shared,Co iJmember Awada's concerns, that he considers the YMCA proposal geneca8tii3aljtitt3e mezzanine proposal doesn't fit into our current purpose as a City goveriieifent. to Fagan Spacial City Cowan MeeLng Minutes June 23, 1"S Pagc 4 Councilmember Blomquist stated again that she thought they had already appropriated funds to the YMCA and asked them how much they would charge after the program was up and running. Don Cbapdelaine of the YMCA stated that the yearly fee would be $25 and that the YNICA sC:Wlarship program gives out about $80,000/year in scholarships to those who cannot aft`ord the cost Director of Parks and Recreation Vraa stated that he knows this program will be very expensive to run and stated that t would require considerable additional staff and ongoing funding, and cannot be supported given the Parks and Recreation Department's current resources. Councilmember Blomquist expressed concern about volunteer staffing again and Councilmember Awada restated tha(this is not directly the City's responsibility. Councilmember Masin disagreed, gipitg a £acuity in New Brighton that was jointly run between Community Education an&4ie City lslew Brighton. Mayor Egan clarified that the facility she was referring to was called t4bepot and was located in Hopkins. He then went on to express concern al t;Wi d�,.3f{sviv*Wlity and budget impacts of creating a center in the Civic Arena.iii iW* :fil 66ftfders this somewhat foreign to the City's purpose, especially given the presence of the YMCA in the community Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and Burnsville have planned and developed their own teen centers, using bond referendums in Apple Valley to fund the center and in Burnsville, using the vacated maintenance facility Michael Vincent stated that the YMCA proposal was different from the proposal the teens wanted. He encouraged theCwmcd, to t&e a step back and go slowly with the process Councilmember Awada stated that she did not support the mezzanine location, and stated that the City should not be involved in the staffing or programming of a teen center. Councilmember Blomquist expressed discomfort with liability issues with equipment for the Civic Arena, which may be disturbed by unruly teens Councilmember Masin said she is open to a variety gf:*sli t. and thougbi that the Civic Arena site may be best given transportation issues. She i8rtiiEremphasized that teen centers are a city priority in other cities and that theGty of ExX'* i is behind its neighboring communities in this respect. Mayor Egan supported the idea of partnering with the YMCA, but not to be the administrators of any progra.i s. COtlt!4 lmember Masin reminded the Council that the Commission had recommendediWA,Councilmember Awada said that she was bothered that the YMCA proposal was not even addressed in the recommendation of the Commission. Director of Parks and Recreation Vraa responded that the Commission had concentrated on what the users of the facilities (the teens) had wanted, and that did not include the YMCA..;,City Administrator Hedges informed the Council that the plans for this have beeij d0iryed atteady and that the YMCA needs to know if they have support for theirpFans; he suggested continuing this until the July 7 City Council meeting at which time they could considi3r the YMCA proposal formally. Councilmember Blomquist expreascd her discomforvoth this process and said that �a J Pagan Special City Council Meeting Minoru lure 23, 1999 Page 5 something like this should be put to the whole community. Mayor Egan stated that he is interested in receiving public opinion, that he favored the YMCA option, opposed the Civic Arena location, would like ta.pArtner with the YMCA on this issue, and that the costs were higher than he had expected. City Administrator Hedges suggested the Council review the proposal by the YMCA at the July 7 meeting and decide at that time whether or not to proceed and in su l3di.. O*t'titip...e issue of the Civic Arena could be addressed individually. Mr. Viric'Cit Wt#tWtheio6is were a valuable part of the process and should continue to be iiiijuded as the City considers partnering with the YMCA The Council decided to pi+Ciceed according to the recommendation of City Administrator Hedges and consider the proposals separately, with the first proposal to be heard at the regular meeting on July 7, 1998. §'ORM UPDATE City Administrator Hedgessiiformed�ilie City Council that Dakota County has been declared a federal disaster area accordiiag.to the Robert T. Stafford Disaster Relief and Emergency Assistance Act Director of Public Works Colbert iA&STied the Council that they have been receiving requests by citizens to use the wood chips produced as a result of the clean-up efforts. He asked the Council for direction about how to respond. After brief discussion, the Council determined that citizens could come pick up any wood chips they wanted, but that the City does not want to get into issues of delivery_;: Mark Parranto of Delta Dey�liipifiierits cat iq before the Council to get feedback about how he should proceed with his:dyi+elgpm6k proposal for the Cedarvale area. He stated he will be requesting a zoning cfiangctpii=inlmodate a multi -family townhome development. He reported that there have been n6064,hood meetings where he has met continued resistance and asked for direction from the Council. Councilmember Awada responded to him saying that the proposal cannot be considered at this time because the Council needs to review its vision for the entire Cedarvale area and revise the Comprah.¢psiye �Gf;��uide,Plan accordingly City Administrator Hedges informed Ivy 'ftreW Nwt d w, review process for a master plan study of the greater Cedarvale area f6ould "-taken a total of 90 days, and that the City is currently about 45 days behind gcpedule. ,The Council assured Mr. Parranto that when the time comes for reviewing prods fqr fEt4:area, his will be considered and that no proposals from anyone will be co>Slei dEttiitiittiiter Plan Study is completed. TREE REFORESTATION Councilmember Awada introduced the issue of widespread tree reforestation in the City of Eagan as an effort to replace. ft trees damaged by the May 30 Storm The Council responded positively, and e[p iig�z Qi:3i .V*luable opportunities for service, community involvement, businessaitiviiivement auh4 ity leadership The Council will consider an action plan for this project at their next work session Agenda Information Memo July 7, 1998, Eagan City Council 1b. FINAL PLANNED DEVELOPMENT (LOT 1, BLOCK I,NORWEST 2`" ADDITION) - JOHN B. GOODMAN LTD. PARTNERSHIP ACTION TO BE CONSIDERED: • To approve or deny Final Planned Development to remodel the property and change the use from a medical clinic to a child daycare and preschool at 3386 Pilot Knob Road, located north of Norwest Bank and east of Pilot Knob Road, legally described as Lot 1, Block 1, Norwest 2"d Addition in the SW 1/4 of Section 10. FACTS: The property is developed with a one-story brick building which was constructed in 1987 and until recently was operated as a medical clinic. The property is located in the Central Area and surrounding uses include a bank, hotel, and offices. A class I restaurant (Sidney's) and 151 -unit senior housing facility on nearby property to the north are also being developed by John B. Goodman Ltd. Partnership. The daycare/preschool will be operated by Intergenerational Living and Health Care, Inc. • The proposal includes remodeling the existing building and modifying some of the parking area south of the building to create outdoor play space. A solarium is proposed to be added to the southeast comer of the building and the detached trash enclosure is proposed to be relocated to the northeast comer of the site. ISSUES: • The property is located in airport Noise Zone IV, in which an educational use is provisional. As such, building plans and construction should ensure an interior sound level of 45 dBA. • The 280 sq. ft. solarium is proposed to be added at the southeast comer of the building and results in a setback of about 25 feet from Norwest Court, which deviates from the typical 30 - foot setback required from a public right-of-way. If the Council finds the deviation acceptable, the 25 -foot setback can be approved as part of the Final Planned Development. ATTACHMENTS: APC minutes of June 23, 1998, page a67 Staff Report, page throughaa Page 2 June 23, 1999 ADVISORY PLANNING COMMISSION PUBLIC HEARINGS FINAL PLANNED DEVELOPMENT JOHN B. GOODMAN LTD PARTNERSHIP Commission Chair Heyl opened the first public hearing of the evening regarding a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare and preschool. The property is located north of the Norwest Bank: at Yankee Doodle Road on the east side of Pilot Knob Road in the SW'/. of Section 10, and is legally described as Lot 1, Block I, Norwest 2nd Addition. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated June 17, 1998, Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Denise Gustafson of Inter Generational Living and Health Care, Inc., the operator of the day care facility and John Bunkers, the project manager for the developer, appeared before the Commission to answer questions. No members from the public appeared before the Commission. Member Carlson expressed that the State has strict controls over day care facilities and she found no problems with the applicant's proposal. Member Segal moved, Member Carlson seconded, a motion to recommend approval of a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare and preschool. The property is located north of the Norwest Bank at Yankee Doodle Road on the east side of Pilot Knob Road in the SW'/. of Section 10, and is legally described as Lot 1, Block 1, Norwest 2nd Addition, subject to the following conditions: 1. A final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office. 2. All building, parking and drive aisles and landscaped areas shall be properly maintained, including replacement of any dead plant materials. 3. A 25 -foot setback from Norwest Court is approved for the solarium addition as per the approved site plan submitted June 17, 1998. Page 3 June 23, 1998 ADVISORY PLANNING COMMISSION 4. The building plans, materials and construction shall be such that they Hit] insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. S. Any mechanical equipment, including rooftop equipment, shall be screened from view from the public right-of-way. 6. A detached trash enclosure is allowed at the northeast corner of the site The enclosure design should satisfy requirements in the City Code and should be made of same or similar brick compatible with the principal structure. 7. Signage shall not include a pylon sign, and all signage shall satisfy Ciq Sign Code requirements. 8. Landscaping shall be provided to satisfy screening and other landscape requirements of the City Code. 9. The modified parking areas shall include concrete curb and gutter 10. The applicant should provide a copy to the City of the easement which provides shared access over the southerly drive. 11. The applicant is responsible for obtaining and maintaining current any other permits, licenses, etc. from Dakota County or other regulatory agencies. All voted in favor. 0 PLANNING REPORT CITY OF EAGAN REPORT DATE: June 17, 1998 APPLICANT: John B. Goodman Ltd. Partnership PROPERTY OWNER: Allina Medical Group REQUEST: Final Planned Development LOCATION: 3386 Pilot Knob Road COMPREHENSIVE PLAN: CA - Central Area ZONING: PD - Planned Development CASE: 10 -FD -08-05-98 HEARING DATE: June 23, 1998 PREPARED BY: Pamela Dudziak John B. Goodman Ltd. Partnership is requesting approval of a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare and preschool. The property is located north of the Norwest Bank at Yankee Doodle Road on the east side of Pilot Knob Road in the SW 114 of Section 10, and is legally described as Lot 1, Block 1, Norwest 2' Addition. BACKGROUNWHISTORY Norwest 2"' Addition was platted in 1986 and the existing medical clinic was constructed in 1987. Although the property is zoned Planned Development, there is no record that a Planned Development Agreement was executed for the existing medical clinic. 1WI "kirumo 13 11a The property is developed with a one-story brick building, approximately 7,200 square feet, which until recently operated as a medical clinic. Existing parking is located west and south of the building. Access is gained from shared driveways to Pilot Knob Road both north and south of the site. The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Office, zoned GB (General Business) and guided CA (Central Area) South - Norwest Bank, zoned PD (Planned Development) and guided CA (Central Area) aa� Planning Report - John B. Goodman Ltd. Partnerhsip June 23, 1998 Pace 2 East - Extended Stay America hotel, zoned PD (Planned Development), guided CA (Central Area) West - Lockheed Martin, zoned RD (Research and Development), guided CA (Central Area) • • • Compatibility with Surrounding Area - The Central Area is intended to comprise mixed-use development. Surrounding development includes a bank, hotel, and offices. The Sidney's restaurant and soon to be built 151 -unit senior housing facility on nearby property north of this site are also being developed by John B. Goodman Ltd. Partnership. The daycare./preschool will be operated by Intergenerational Living and Health Care, Inc. The applicant's narrative states one of their goals is to create an intergenerational learning center that allows children the opportunity to learn from providers and seniors. The narrative and documentation also include a mission statement and statement of educational philosophy, documentation of staffing levels and parking needs, and a summary of building and facility features. Airport Noise - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. With the State's decision to expand the airport at its current location, the Metropolitan Council has adopted a revised Aviation Chapter that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject property within Noise Zone IV. In Noise Zone IV, an educational use would be provisional, meaning that it must comply with certain structural performance standards to be acceptable according to MS 473.192. In particular, the building plans, materials and construction should be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. Lp—ta - The property consists of a single platted parcel (Lot 1, Block 1, Norwest 2nd Addition) and is 1.06 acres in size. Site Plan - The proposal includes remodeling of the existing building and modifying some of the parking area to create outdoor play space. A circular drive provides short-term drop-off parking. Setbacks - A 280 sq. ft. solarium is proposed to be added to the southeast comer of the building. The comer of the existing building is set back the typical 30 feet from the property line abutting the public right-of-way (Norwest Court). With the addition of the solarium, the setback of this building comer would be about 25 feet, five feet less than typical code standards. This five-foot deviation should not present a problem and can be approved as part of the Planned Development by approval of the site plan as submitted. Trash Enclosure - The trash enclosure is proposed to be relocated from the east end of the south parking lot to the northeast comer of the site. The existing trash enclosure is detached. The design of the trash enclosure should satisfy the performance standards in the City Code, and shall consist of a same or similar brick to be compatible with the principal structure. Planning Report - John B. Goodman Ltd. Partnerhsip June 23, 1998 Parking - The parking is provided on the west side and southwest comer of the building, nearest Pilot Knob Road. A drop off lane is provided at the main entrance. The applicant is proposing a total of 31 parking stalls. The applicant's narrative details their anticipated staffing levels and parking needs. Building Design - The existing building is a one-story brick building. Signage - The submittal did not include proposals for the sign package. The applicant has indicated that they intend to use the existing ground sign and probably will have building signage on the west elevation. No pylon sign is proposed. All signage should satisfy City Sign Code requirements. Landscaping - Since the site is already developed, few changes to the landscaping are proposed. Existing healthy landscaping not impacted by site modifications will be retained. Any dead or unhealthy plant materials should be replaced. All landscaping should meet screening and other requirements in the City Code. Grading - Minimal grading will be required to remove the existing parking lot and construct the proposed new parking and play areas. The modified parking areas should include concrete curb and gutter. Other Permits - Since the shared drive on the south side is not a public street, the applicant should provide a copy to the City of the easement which provides shared access over this drive. The applicant is responsible for obtaining and maintaining current any other permits, licenses. etc. from Dakota County or other regulatory agencies. SUMMARY/CONCLUSION John B. Goodman Ltd. Partnership is requesting approval of a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare/preschool facility. The proposed development appears compatible with surrounding development and consistent with typical zoning code standards for this type of commercial development. We I WO Lei• U NN 1 To recommend approval or denial of a Final Planned Development for a daycare/preschool facility at 3386 Pilot Knob Road, on Lot 1, Block 1, Norwest 2' Addition in the SW Y. of Section 10. If approved the following conditions should apply: 1. A Final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office. All building, parking and drive aisles and landscaped areas shall be properly maintained, including replacement of any dead plant materials. a/o Planning Report — John B. Goodman Ltd. Partnerhsip June 23, 1998 Pace 4 3. A 25 -foot setback from Norwest Court is approved for the solarium addition as per the approved site plan submitted June 17, 1998. The building plans, materials and construction shall be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. 5. Any mechanical equipment, including rooftop equipment, shall be screened from view from the public right-of-way. 6. A detached trash enclosure is allowed at the northeast comer of the site. The enclosure design should satisfy requirements in the City Code and should be made of same or similar brick compatible with the principal structure. 7. Signage shall not include a pylon sign, and all signage shall satisfy City Sign Code requirements. 8. Landscaping shall be provided to satisfy screening and other landscape requirements of the City Code. 9. The modified parking areas shall include concrete curb and gutter. 10. The applicant should provide a copy to the City of the easement which provides shared access over the southerly drive. 11. The applicant is responsible for obtaining and maintaining current any other permits, licenses, etc. from Dakota County or other regulatory agencies. v2/l s:r11Won ►l1:I• . ■ 1 rrrr_l r.T Zoning Map LIL,1�1j"kgIL C I P Development/Developer: John B. Goodman LTD Partnership Case No.: 10 -FD -08-05-98 Current Zoning: PD Planned Development +City of Eagan C213 z F -I Comprehensive Guide Plan Map NNS , CA O CA CCA •..t sn. CA � A P CDR rCA CA a SOD CA Development/Developer: John B. Goodman LTD Partnership Case No.: 10-FD-08-05-98 Current Guide Plan Designation: CA Central Area +City of Eagan City of Eagan Community Dawlepmant Dapartmant A.L. T I SURI'LY fDR ✓0hrV R COOD.YAN LIZIMP P4RTNQRS11/P lI" MM Nw Rw4 Fy Yuvwl• N I � D 5 uu� . 0 _ p m z o _x • 0 _ �__ YOR■f Ill COYRI �r Y1Y1 RItIR 7— m r Z Norwr5f COI1Af 12 UA5 5F/ICE EXI5IING fttV1NG "1,200 "t fl So dV�eyJ IAM is 111 51 PIAN wee r:- 40' r r z OCCUPAKC`( E•3 1"rA.wTS g TnvDs.ER3 (2)814 Zb PRES1734CeL (9)19 2.6 foo SCO --L AGE Z O TOTAL 1 Ifo OIQ� I I N/Mf5 fLOq rRS IYIY Mf1Y U mlirl I"5 pPl Ibd Nlp II, AIN 1 Aru•. ! 'r r � JF I.n ri o ` n rwsovam 701701 A!/ `Wsr Alin . R)f 30 \-. 1 1-PW-,UkIFP•. l.� �I N lervs OW" RAYMA M1119, A2 John B. Goodman Lid Partnership June 17, 1998 DEVELOPMENT NARRATIVE FOR 3386 PILOT KNOB ROAD, EAGAN MN 55121 PURPOSE: The proposed development will consist of a 90 to120 child daycare and preschool on the frontage of Pilot Knob Road. The hours of operation will be from 6.00 AM to 8:00 PM Monday thru Friday. The proposed development will utilize an existing medical facility that will require remodeling. The only proposed change to the existing footprint is an 11' X 28' Solarium at the South side of the building. COMPREHENSIVE GUIDE DESIGNATION: The existing parcel is located in the Cities Central Area consisting of concentrated massing of mixed-use activity. ZONING CLASSIFICATION: EXISTING: Planned Development PROPOSED: Planned Development TIMING: Cosmetic demolition and the minor site preparation that is necessary will start immediately upcn approval. EXISTING LAND USE: The subject property is a former site of Allina Medical Group and was used as a medical facility. SURROUNDING LAND USES: To the North of the site is the American Associate of Cereal Chemists, a commercial use. To the South of the site is the Norwest Bank, a commercial use. The most recent development adjacent to the East is the new extended -stay hotel. To the West of the site is the Lockheed Martin campus. All adjacent land is zoned General Business or Planned Development. IMPACT ON CITY SERVICES: There should be no adverse impact to city services due to no change in stone sewer drainage, improved landscaping and adequate on-site parking. MISSION STATEMENT: It is our belief that every child has unique gifts and talents. It is our goal to foster that uniqueness in a safe, clean, educationally prepared environment. We believe in guiding children in all areas of development. This holistic approach recognizes that children need time to practice what they do best: explore with their bodies and minds, exercise their curiosity and imagination, manipulate materials, and develop social relationships within a secure environment. EDUCATIONAL PHILOSOPHY: This holistic approach supports the needs of children for planned activities that teach basic concepts, language development and social skills; accepting the consequences of their actions and choices; sharing with others; following directions; understanding newness and change; and accepting and understanding differences between people with physical, ethnic and cultural qualities. We believe children progress through individual windows of opportunity for growth. We provide numerous diverse learning experience that promote confidence and competence which become the child's foundation for future growth and learning. Eagan Experiential Learning Center Eagan, MN PROJECT SUMMARY June 17, 1998 L•I7W-1;0/457 • A UNIQUE PARTNERSHIP OF EXPERIENTIAL LEARNING OWNED AND SERVICED BY INTERGENERATIONAL LIVING AND HEALTH CARE INC., A NON - PROFIT ORGANIZATION. • A FULL INTERIOR RENOVATION OF AN EXISTING ONE STORY MEDICAL OFFICE BUILDING. THE BUILDING IS LOCATED SOUTH OF CEREAL CHEMIST BUILDING, NORTH WEST OF NORWEST BANK AND BORDERED BY PILOT KNOB ROAD ON THE WEST. THE EXISTING BUILDING IS BRICK VENEER OVER CONCRETE BLOCK, STEEL STUD NON - LOAD BEARING GYPSUM BOARD WALLS WITH A STEEL BAR JOIST ROOF SYSTEM. THE BUILDING IS FULLY FIRE SPRINKLED AND MONITORED A FIRE ANNUNCIATOR PANEL. THE BASEMENT IS CONCRETE BLOCK WITH PRECAST FLOOR/ CEILING ASSEMBLY. MECHANICAL SYSTEMS ARE NATURAL GAS FORCED AIR SYSTEMS. ELECTRICAL SYSTEM IS COMPLETE/ OPERATIONAL. alp S7' • PROGRAM CHILD DAYCARE POPULATION MIX INFANTS TODDLERS PRE-SCHOOL SCHOOLAGE TOTAL ADMINISTRATION ADMINISTRATOR ASST. ADMIN. RECEPTIONIST FOOD SERVICE/ COOK MAINTENANCE/ CLEANING SUBTOTAL STAFF CHILDREN STAFF 8 2 28 5 60 8 20 2 116 17 1 1 1 .5 CONTRACT SERVICE 3.5 TOTAL STAFF 20.5 ANTICIPATED STAFF PARKING NEEDS: 20.5 SAY 21 / 2 = 11 FULL TIME SPACES BUILDING SIZE TOTAL AREA IS 8,536 SF • MAIN FLOOR: 7,210 SF • NET AREA: 6808 SF • BASEMENT: 1,326 SF • NET AREA: 1,286 SF BUILDING OBJECTIVES • THE DESIGN INTENT IS TO CREATE AN INTERGENERATIONAL LEARNING CENTER ALLOWING CHILDREN THE OPPURTUNITY TO LEARN FROM PROVIDERS AND SENIORS. • ACHIEVE DEPARTMENT OF HUMAN SERVICES LICENSING - SEE ATTACHED "CHILD CARE CENTERS:GENERAL LICENSING INFORMATION" BUILDING FEATURES CHILDREN ROOMS QUIET/ ACTIVE AREAS READING NOOKS AND SHELVES STORAGE BINS - SHOES/ MATTS/ SIZE NOOKS ACCORDINGLY TO AGE CHANGING AREA - SO STAFF CAN VISUALLY SUPERVISE RESTROOMS BY AGE/ STATUTE - SINKS/ TOILET APPROPRIATE HEIGHTS VINYL/ CARPET ZONES IN EACH CLASSROOM File. S'JBG CunpropEAGAN OAYCARE\Surt\PROJECT SCOPE 5.6.98 Cao s COMMONS AREA FOR 'FIELD TRIPS' FROM HOME ROOM USE OF INNOVATION SPACE PLANNING AND DESIGN "BOAT' - COMPUTER LEARNING AREA WITH COMPUTERS AQUARIUM WORKBENCH - KIDS TYPE THEMED EXPLORATION AREA READING AMPHITHEATER WITH SHELVES LEGO TABLE FLOOR MATTS - INCLINE/ FLAT - BABY CRAWLING ( OPEN AREA) CRITTER GULTCH - GERBILS, BIRDS, HAMSTERS (INFECTION CONTROL ISSUES) ACTIVITY/ DINING COURT MULTI -FUNCTION ACTIVITY SPACE TABLES AND CHAIRS - AGE/ SIZE APPROPRIATE PIANO FOOD PREP FOR HOT LUNCHES/ SNACKS PREPARED ON SITE OPEN, FUN KITCHEN EXTERIOR ACTIVITIES THEMED PLAYGROUND FENCED AREA - SOUTH PARKING AREA - LIMITS TO BE DEFINED SEPARATE 6M - 2 YR; 2.1 YR>5YR SHADING DEVICES - CANOPY, TRELLIS, TENT AGE APPROPRIATE PLAY EQUIPMENT LARGE MOTOR SKILL PLAY EQUIPMENT - BIG WHEEL/ TRICYCLE SANDBOX - COVERED (SHADE/ CAT PROTECTION) WATER TABLE - AGE APPROPRIATE LOCKABLE STORAGE FOR EXT. TOYS. GENERALFEATURES ENTRY VESTIBULE ADMINISTRATIVE OFFICES WORK ROOM/ STAFF TRAINING/ LOUNGE STAFF/ GUEST TOILETS - ADA ACCESSIBLE - (4) CURRENTLY EXIST ADMINISTRATION RECEPTION COUNTER ADMIN./ ASST. OFFICE NICHE FOR ILL CHILD UNTIL PARENT COMES (ISOLATION COT) BOOKKEEPING OFFICE WORK ROOM/ TRAINING File: SUBG CurWgZAGAN DAYCAMSumPROJECT SCOPE 5.6.96 PHYSICAL PLANT PHONE INTERCOM FROM CLASSROOM TO MAIN DESK PHONE AT FRONT DESK, STAFF LOUNGE ACCESS KEYPAD/ CARD KEY - PARENTAL ENTRY AFTER HOURS SOUND RATED WINDOWS INTERIOR WINDOWS - TRANSPARENCY PLANT MAINTENANCE JANITOR WINDOWS - LOTS OF LIGHT OPEN FEELING - COMMONS AND CLASSROOMS [olexoQ &V uy 1:11:7-1 10% 1 BASEMENT STORAGE MECHANICAL/ ELECTRICAL File. SUBG CurryroikEAGAN DAYCAREaurAPROJECT SCOPE 5 6.96 Agenda Information Memo July 7, 1998, Eagan City Council C. CONDITIONAL USE PERMIT AMENDMENT (LOT 2, BLOCK 1, MARICE ADDITION) - JOHN B. GOODMAN LTD. PARTNERSHIP ACTION TO BE CONSIDERED: To approve or deny Conditional Use Permit Amendment to allow above ground detached garages in place of underground garages for a retirement home on properly located east of Pilot Knob Road and south of Marice Drive (Lot 2, Block 1, Marice Addition) in the SW 1/4 of Section 10. FACTS: • On November 18, 1997, the City Council approved a Conditional Use Permit for development of a senior congregate and assisted living facility (Marice Manor) on this site. The approved development plans included an underground garage having 42 parking stalls. • The developer has discovered higher than expected groundwater levels on the building site, making the underground garages impractical. • Two detached garages totaling 32 parking spaces are proposed at the southeast comer of the site. Some minor modifications to the building footprint and site plan have been made to accommodate the garages. • The total number of parking stalls provided will be 113 (11 1 were approved with the plans last fall), with space reserved for another 34 stalls for proof of parking if needed in the future. The number of enclosed garage stalls will decrease to 32 spaces; the original plans provided 42 underground parking stalls. ATTACHMENTS: r APC minutes of June 23, 1998, pa eo% OUS Staff Report, pagesp , through Applicant narrative and results of groundwater monitoring, pages4v througltoc7Vh�/� 92 Page 4 Junc 23. 1998 ADVISORY PLANNING COMMISSION ~~ U CONDITIONAL USE PERMIT JOHN B. GOODMAN LTD. PARTNERSHIP Commission Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to construct above ground garages for parking instead of underground on Lot 2, Block I, Marice Addition, located at 1280 Marice Drive in the SW!/. of Section 10. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated June 17, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak explained that the applicant's request is to change the site plan of a previously approved senior retirement facility located east of Pilot knob Road and south of Marice Drive. Ms. Dudziak noted that the developer has stated that it is making the application due to the discovery of higher than expected ground water levels on the building site, making the underground garages impractical. John Bunkers the project manager for the developer appeared before the Commission to answer any questions. No members from the public addressed the Commission. In response to a question from Member Segal, Mr. Bunkers explained that the level of the ground water was measured at the slab height for the flooring of the proposed building. Chair Heyl stated that the proposal with the CUP still fits the City's concept of the central area. Member Segal moved, Member Huusko seconded, a motion to recommend approval of a Conditional Use Permit to construct above ground garages for parking instead of underground on Lot 2, Block 1, Marice Addition, located at 1280 Marice Drive in the SW'/. of Section 10, subject to the following conditions: I. This amendment shall be recorded at the Dakota County Recorder's office within 60 days of City Council action. 2. As accessory structures, the garages should match the architectural design and exterior materials of the principal structure. daaq- Pagc S Jury., 23, 1999 ADVISORY PLANNING CONMSSION 3. The easement agreements for areas of shared parking between Lots 1 and 21 Block 1, Marice Manor shall be modified to reflect the changes and the documents shall be recorded at the Dakota County Recorder's office with this permit. 4. All other conditions of the original CUP remain unchanged. All voted in favor. e7e� PLANNING REPORT CITY OF EAGAN REPORT DATE: June 17, 1998 APPLICANT: John B. Goodman Ltd. Partnership PROPERTY OWNER: Excel Bank f/k/a Americana Bank REQUEST: Conditional Use Permit Amendment LOCATION: 1380 Marice Drive COMPREHENSIVE PLAN: CA - Central Area ZONING: LB - Limited Business SUMMARY OF REQUEST CASE: 10 -CU -11-05-98 HEARING DATE: June 23, 1998 PREPARED BY: Pamela Dudziak John B. Goodman Ltd. Partnership is requesting a Conditional Use Permit Amendment to replace the underground parking with above -ground garages for a retirement home on property located east of Pilot Knob Road and south of Marice Drive, legally described as Lot 2, Block 1, Marice Addition. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report - John B. Goodman Ltd. Partnership June 23, 1998 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions. states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. In the fall of 1997, the City approved a Conditional Use Permit for a senior retirement home on the eastern portion of the property previously occupied by the Eagan Athletic Club east of Pilot Knob Road and south of Marice Drive. The retirement home is the second phase of the redevelopment which includes a class I restaurant (Sidney's) on the westerly portion of the site adjacent to Pilot Knob Road. EXISTING CONDITION'S The site has been graded in preparation for construction. Construction of the restaurant portion of the development is nearly complete. V Zko1w IJ ND14W The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Vacant, zoned R-4 (Multiple Residential), guided CA (Central Area) South - Office, zoned PD (Planned Development), guided CA (Central Area) East - Vacant and I -35E, zoned GB (General Business), guided CA West - Sidney's restaurant, zoned LB (Limited Business), guided CA (Central Area) Planning Report - John B. Goodman Ltd. Partnership June 23, 1998 EVALUATION OF REOt EST Description of Prol2osal - The developer has discovered higher than expected groundwater levels on the building site, making the underground garages impractical. Consequently, the developer is requesting a change to the site plan to eliminate the underground garages and provide above- ground detached garages instead. Minor modifications to the site layout are also necessary to accommodate the proposed above -ground garages. Two detached garage buildings totaling 32 enclosed parking spaces are proposed at the southeast comer of the site. The building footprint was reconfigured to accommodate the garages and not reduce the total number of parking stalls. The front entry and patio features of the building are retained, but with some modifications from the original plans. The cooling towers have been relocated from the southeast comer of the site to northeast side of the building. Code Requirements - The City's Zoning Code does not specify minimum parking standards for this type of development. With its approval of the CLP for this development last fall, the City determined that the proposed 111 parking stalls with proof of parking for an additional 35 stalls was acceptable to support this type of facility. Private garages are a permitted accessory use in the Limited Business zoning district, however, since the principal use is conditional, this change in parking accommodations warrants review as an Amendment to the original CUP. The plans approved with the CUP issued last fall provided for a total of 111 parking stalls, 69 surface parking and 42 enclosed underground stalls. The developer is proposing to provide a total of 113 parking stalls, 81 surface parking and 32 enclosed in detached garages. Although the number of enclosed stalls would decrease from 42 to 32, the total number of stalls provided is maintained. Space for an additional 34 stalls is reserved at the northeast corner of the site. Setbacks - The detached garages will be set back 30 feet from Sherman Court right-of-way and 10 feet from the south property line, and will satisfy the minimum building setback requirements. Landscaping - The landscape plan may need some minor modifications in the areas where the garages are proposed. Changes can be reviewed by staff at the time of building permit application. Building Materials - Architectural drawings of the garages buildings were not submitted with the application. As accessory buildings, the detached garages should match the architectural design and exterior materials of the principal structure. Easements Rights of Way' Permits - The changes to the site layout to accommodate the detached garages will affect the easement areas of shared parking between Lots 1 and 2, Block 1, Marice Addition. These easements should be modified accordingly and recorded at the Dakota County Recorder's office. 01 Planning Report - John B. Goodman Ltd. Partnership June 23, 1998 Because of technical difficulties due to high ground water levels, John B. Goodman Ltd. Partnership is requesting a Conditional Use Permit Amendment to construct detached garages in lieu of underground parking for development of a retirement home located at 1380 Marice Drive. With this amendment, the number of enclosed parking stalls will be reduced from 42 to 32, but the total number of parking stalls provided will be maintained at 113. ROIU ` • • i To recommend approval or denial of a Conditional Use Permit Amendment to allow above- ground garages in place of underground parking for a retirement home at 1380 Marice Drive on Lot 2, Block 1, Marice Addition. If approved, the following conditions should apply: This Amendment shall be recorded at the Dakota County Recorder's office within 60 days of City Council action. As accessory structures, the garages should match the architectural design and exterior materials of the principal structure. The easement agreements for areas of shared parking between Lots 1 and 2, Block 1, Marice Manor shall be modified to reflect the changes and the documents shall be recorded at the Dakota County Recorder's office with this permit. 4. All other conditions of the original CUP remain unchanged. M FINANCIAL OBLIGATION — IO -CU -11-05-98, Lot 2, Block 1, Marice Addition There are pay-off balances of special assessments totaling $27,843 on the parcel for which the conditional use is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted. The charges are computed using the Cit)'s existing fee schedule and availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of connection to the City's utility system. Improvement Use Rate Quantic} Amount None W 5-0 •: ;IIIs]Ia1'1: rV�� fm � OW..�I Zoni 0 � SEI Po P 4w 4M SM FW Development/Developer. John B. Goodman LTD Partnership Case No.: 10 -CU -11-05-98 Current Zoning: LB Limited Business *City of Eagan CA as Comprehensive Guide Plan Map O CA -- i /� J/ �] C C V aua .c..n.. CA A CCACA I CA � FA FCA CA Mn O CA .Op o .ap app F. Development/Developer: John B. Goodman LTD Partnership Case No.: 10 -CU -11-05-98 Current Guide Plan Designation: CA Central Area +City of Eagan (933 (A) City o/ Eagan Community Dovalopmant Dapartmant r . l Mf1Ml Y'^,� fM51 �Un�IY l 0 0111110 dyrrrII Ir Lt I .lfI VTUIN P-MI[IMn.1N 1. jl I :I jl I O � COOIMq lOwfl,l O. qfl f)<A IIO j I � I I I .1 Rim Hmvmo I j 4 ISI UWTS . o � j I I _ I I II � t C3 r01 riOM11Of5 � I -------------------� I Iiwam 32 S'el rrahmQ Ij I W.1 rAmR rmrMed I I 1 Iw. Tl fa P.,nmx %4 ' trot rl. wr.am, 147 _J L— fit I � I dE i N!s ail I ■ o rfmi m Ii0 lmim 1(3 .liQ) 0 v 0 0 a 0 M ■ ! O t IDl'" SITE PLAN (NOVEMBER 1997) U John B Goodman Ltd Partnenatup May 26. 1998 3330 PILOT KNOB ROAD EAGAN, MN Development Narrative The purpose of this application is to amend the Conditional Use Permit for the 150 unit senior housing community (Marice Manor) to provide covered on grade parking in lieu of underground parking. Total parking stall count to remain the same. The reason for this application is that we have encountered unfavorable groundwater conditions below this building. We have been monitoring the groundwater levels since October 1997 with four devices called piezometers. As indicated by the attached Nova report (dated 5/13/98), the groundwater level appeared to be marginal but manageable on October 10, 1997 but has continued to rise through the winter and especially this spring. In regards to precipitation it was a mild winter and spring. Our underground parking structure floor elevation is 880 and would require soils corrections down to 874. The groundwater elevations where at 880.1 & 878.9 on April 15, 1998 which puts us in water. Due to these findings our Architects and Engineers recommend that we not build this proposed underground parking. The owners of this project are concerned about having an unmanageable amount of water in their basement to deal with at least every spring. Comprehensive Guide Designation: existing: Central Area. Concentrated massing of mixed-use activity. proposed: Concentrated massing of mixed-use activity. Service (sit-down restaurant) and housing (med. density). All directly referenced by the Comprehensive Plan for this area. Further complement to the Comprehensive Plan are indicated by this proposed development's heavy use of green -space and landscaped ponding as well as a pedestrian -friendly environment. Parking provided on-site is to be broken up with landscaped green space and pedestrian walkways. Zoning Classification: existing: General Business proposed: Limited Business. Timing and Phasing: The eastern portion of the site is the proposed 150 unit senior citizen retirement and assisted living residence. The development is planned as the flagship senior citizen residence for The Goodman Group and will be under construction in the summer of 1998. This zoning class is proposed to be Limited Business. Existing Land Use: The subject property is currently the site of the former Eagan Athletic Club which ceased operations this summer. The property is currently vacant, but maintained by The Goodman Group. 437 John B Goodman Ltd Partnership May 26. 1998 Surrounding Land Uses: Directly north of the site is a privately owned, undeveloped parcel. North above that parcel are several apartment complexes privately owned and managed. To the south of the site are commercial uses occupied by the American Associate of Cereal Chemists and American Phytopathelogical Society, an office use. The most recent development adjacent to the south is the new extended -stay hotel. East to the site is the right-of-way for Interstate 35E and its parallel undeveloped dedicated wetland. The Goodman Group is pursuing discussion with the State of Minnesota to permit use of this property as a pedestrian nature trail. West, across Pilot Knob Road is the Lockheed campus. All adjacent property is zoned General Business or Planned Development. Impact on surrounding property and land uses: All adjacent property will be positively affected and enhanced by this proposed development. The overall development will make heavy use of natural site features and enhancements including a landscaped site and natural pond. The residential use makes use of scale, materials, and massing designed to create a residential -look. A total purchase price and construction investment of $20,000,000 will reinforce area property values positively. Rezoning impact on subject property: This rezoning will enable the site to become economically viable and functionally successful. Impact on City services: There should be no adverse impact to city services due to on-site ponding and adequate on-site parking. Does the requested land use result in better use of the land? Yes. As referenced in the City's Comprehensive Plan, the requested use will increase density somewhat and provide for increased tax -base. In addition, 164 jobs will be created, and needed housing, providing 150 units of market rate housing for regional and area residents at retirement age. Residents having disposable income and an active life-style will be provided to the City of Eagan. ...00� N=N r Environmental Services Inc May 13, 1998 Mr. John Bunkers John B. Goodman Limited Partnership 1107 Hazeltine Blvd. Chaska, MN 55318 Mr. Bunkers: RECEIVED MAY 14 1998 RE: Groundwater Monitoring Proposed Senior Housing Pilot Knob Rd. & Marice Dr. Eagan, MN Nova Project # M7M-284 J E Findley a,KrEu u iw orrar We have monitored the ground water levels in three piezometers since October 1997. The purpose of the monitoring was to evaluate the groundwater level and the potential impacts for the proposed Senior Housing. The table below lists the results of the piezometer readings. Location Top of Riser Elev. "Ono m of Screen Elevation Water Elevation 101097 11'5(97 2113198 4'15'98 P-1 892.2' 874' 876.4' •• •• P-2 881,.5' 670' 878.2' 876.0' 876.7' 880.1 P-3 891.1' 873' NE NE 873.8' 878.9 P 4 891.1' 864 865.1' 870.9' 872.9' 875.6 ONE - Not Encountered ••-Hit obstruction at 8', no water encountered. A sketch is attached showing the location of the piezometers. Piezometers 3 and 4 were nested together at one location. The piezometers utilized five-foot screens. Bentonite grout was used to seal the borehole above the screens. M7M-1841.001-1KMP 1997-M a31 •r. dgml ,pr, r mnrr, rm; rr Suire 400 Haidhm, GaIcs IIU-Hanlwu K.Ot%ar_ t Lal.. '�;V e.il� ('12A48-4343 f1tN Y.r \.•K�] 1 I , WFCL J•N. V Fil I 1 a0 I 6 I P h7 f<_a 7-107 7y '� ST) ha 3 I \ ST-i7 s'-,c T-a ® I I ST_,y saNe+-s sT-,a .o■o I 0 0� ST-4 e 1 I c DD <D i>o 8 S74%wo fLtS �• - Y. O •ENwrtalm '!V fomNs 'A- -Es' los' N0V/]NE"'S OOT ROA, wa,_ D:tsT.NouD>L�O • TIIdRTii _AU^, u3' 'q/u 7r-7o< [ W SQND•L ND F.EMVED JUN C 2 98 Agenda Information Memo July 7, 1998 Eagan City Council Meeting 61MR130 0 111910.1PRO IWO ILI ➢ To approve or deny: a Conditional Use Permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon property located west of TH 149 and north of Stark's Restaurant. The subject property is legally described as Lots 1-10, Bock 1, Eagandale Center Industrial Park No. 3 and lots 2-5, Block 1, Eagandale Center Industrial Park No. 4. FACTS: ➢ The applicant has requested a Conditional Use Permit to allow the establishment of a 12,456 square foot truck service and sales facility in an I-1, Limited Industrial zoning district. The proposed use overlays approximately 2.5 acres of the Dart "headquarters" property. Specifically, the site overlays a portion of Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 3 and a segment of the previously vacated Apollo Road right-of-way. 9 A single access for the development is proposed onto TH 149 via the existing Stark's Restaurant entrance southeast of the site. Alteration to that portion of the Stark's Restaurant parking lot that lies within the TH 149 right-of-way will be necessary to accommodate such site access. ISSUES: The following are the main issues raised by the developer and area property owners at the public hearing: ➢ Question was raised by the developer whether the overnight storage of tractors being serviced would qualify as outdoor storage. It is the position of staff that such storage is customary and incidental to the conditionally allowed tractor repair facility and is therefore a permissible site activity. ➢ Issues related to site access will be subject to MnDot review and recommendation. ➢ The City Attorney has confirmed the City's legal ability to require a replatting of the property as a condition of CUP approval. BACKGROUND/ATTACHMENTS June 23, APC Meeting Minutes Staff report, pages&Qthrough Q_(07 441 Pagc G June 23. 1999 ADVISORY PLANNING CONNISSION CONDITIONAL USE PERMIT DART TRANSIT COMPANY Commission Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow tractor repair, sales and service on Lots I -l0, block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, block 1, Eagandale Center Industrial Park No. 4, located on the west side of Highway 55 and Highway 149, just north of the Stark's Restaurant site in the NE'/. of Section 11. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated June 17, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kirmis also noted concerns regarding the condition that the property be replatted and the anticipated concerns with respect to the access from the property to TH- 149 which is subject to the jurisdiction of MnDOT. Gary Santoorjian representing Dart expressed four concerns that the applicant had with respect to the recommended conditions to the permit. Dart disagreed with the City Attorney's position that the City legally could require Dart to replat its property. Dan was concerned about the initial cost it would incur to replat the property. However, Dart would agree to continue to discuss this item with the City and would like the City's cooperation with respect to the access to TH-149. With respect to Condition No. 5, Dart believes that the storage of vehicles that are being repaired will occur outside on occasion and believes the condition should be modified to reflect that such activity is permissible. The applicant indicated that the park and trail dedication fees were previously paid as part of the existing CUP applied to the property. Finally, as to Condition No. 9 the applicant sought clarification as to what plans and specifications were being requested as it did not believe it should be redesigning the parking lot for Stark's restaurant. No members of the public addressed the Commission. City Attorney Dougherty in response to a question from Chair Heyl explained that his opinion of June 12, 1998 which was contained in the Commission's packet addressed the concerns that relate to the encroachment of existing uses onto the parcels in question for which the Conditional Use Permit is being requested. He expressed his opinion that there are legitimate health, safety and welfare reasons for the City to require a condition of platting. Chair Hey[ asked for clarification of the public versus private access issue with TH-149. Assistant City Engineer John Gorder explained that while MnDOT has not commented on Dart's proposal, on a similar proposal made by Dart several years ago C01481 Paso 7 Junc 23, 1998 ADVISORY PLANNING COMMISSION MnDOT required that the access to the site be a public access, but the City believed the access should remain private. City Attorney Dougherty explained that the concern arises due to the access being located within MnDOT's right-of-way and further stated that several years ago the City and Dart had preliminary negotiations on a Maintenance Agreement for the access but that the Agreement was never finalized nor approved by MrtDOT. In response to a question regarding outdoor storage, Planner Kirmis stated that he believed that the condition should remain as written and that it was staffs interpretation that the overnight storage of vehicles that are being repaired is incidental and customary to conditional use permits for this type of activity. With respect to the issue of Stark's parking lot, Planner Kirmis expressed the concern that Dart's access would disrupt the circulation of vehicles as well as the parking for Starks and that the City was requiring an illustration of how the existing parking lot could reasonably function. Member Carlson expressed her concern with the access for Dart's use. The applicant stated that the repair facility was for tractors only and that while an occasional trailer may erroneously be routed to the access road, it was not the intent for trailers to utilize the access road. Member Carlson expressed her opinion that any approval should be conditioned upon a provision to prohibit trailers on the access road. Assistant Engineer Gorder responded to a question from Member Steininger that MnDOT has not made any recommendations with respect to the Conditional Use Permit. Member Segal expressed his concern about bargaining with the applicant over platting. the Conditional Use Permit and a private versus public road. He expressed his opinion that there was independent basis to require that the property be replarted, which Chair Hey] agreed. Chair Heyl expressed her opinion that an access shared by Starks and Dart should be public. Member Steininger agreed and noted that MnDOT would determine whether the access was a safety issue. Member Steininger moved, Member Huusko seconded, a motion to recommend approval of a Conditional Use Permit to allow tractor repair, sales and service on Lots I- 10, block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, block 1, Eagandale Center Industrial Park No. 4, located on the west side of Highway 55 and Highway 149, just north of the Stark's Restaurant site in the NE'/. of Section 11, subject to the following conditions: 1. The contiguous "Dart property" shall be replatted into either a single lot of record or individual parcels that correspond to the structures and uses that occupy the land. I'uge 8 June 23, 199x MVISORY PLANNING COMMISSION 2. Additional curbing as graphically illustrated on the attached site plan detail shall be provided. 3. Additional landscaping (i.e. shrubs/hedging and/or berming) shall be provided along off-street parking areas which abut TH-149. 4. Tractor display shall be confined to the area graphically identified upon the site plan and limited to a maximum of nine vehicles. 5. The outside storage of materials, other than trash hand] ing/recyc ling containers and tractor display (as depicted on the site plan), shall be prohibited. 6. All site signage shall comply with all applicable provisions of the City Sign Code. 7. Storm sewer constructed to City standards shall be extended from TH-149 right-of-way to Pond EP4 to accommodate drainage from the TH-149 right-of-way. 8. If the existing 33 -inch storm pipe proposed to be utilized by this development is not to City standards, the applicant shall reconstruct or repair the pipe in accordance with City Engineering requirements. 9. Detailed plans and specifications shall be provided for the proposed entrance/service drive construction and Stark's Restaurant parking lot reconfiguration. This drive shall be constructed with concrete curb and gutter and bituminous pavement. 10. The applicant obtain all appropriate MnDOT permits for work within MnDOT right-of-way prior to the issuance of a building permit. 11. The developer shall dedicate the appropriate ponding easement for Pond EP -4 to include the calculated high water level plus three feet in accordance with the City Storm Water Management Plan. 12. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. The following tree preservation related conditions shall be upheld: ayy Page 7 June 23. IFMA ADVISORY PLANNING CONWISSION A. The applicant shall install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. B. Tree protective measures (i.e. 4 -foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to any site grading to ensure compliance with the approved Tree Preservation Plan. Member Carlson stated that the proposal is a correct use for the property but she had concerns with respect to the access. All voted in favor. f2L%S PLANNING REPORT CITY OF EAGAN REPORT DATE: June 17, 1998 APPLICANT: Dart Transit Company PROPERTY OWNER: (Dart Transit Company) REQUEST: Conditional Use Permit CASE: ll -CU -10-05-98 HEARING DATE: June 23. 1998 PREPARED BY: Bob Kirmis LOCATION: West side of TH 149, north of Stark's Restaurant COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: 1-1, Limited Industrial Mw"MoMwel; 1 Dart Transit Company is requesting a Conditional Use Permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon their 23 acre "headquarters" site located west of TH 149 and north of Stark's Restaurant. The subject property is legally described as Lots 1-10, Block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, Block 1, Eagandale Center Industrial Park No. 4. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 0 Planning Report — Dart Transit June 23, 1998 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions_ states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. l:KXqJ X" '(11W The proposed tractor repair and sales facility is to overlay approximately 2.5 acres of land located in the southeast corner of the Dart "headquarters" property. Specifically, the use overlays a portion of Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 3 and a segment of the previously vacated Apollo Road right-of-way (which borders lots 1 and 2 on the south). According to the applicant, the proposed tractor repair facility would "replace" Dart's existing repair operation located on TH 55 and west of TH 149. In the fall of 1988, the City approved a conditional use permit to allow outside storage of tractors and trailers upon Dart's "headquarters" site. This conditional use permit was processed in conjunction with plans for the 40,000 square foot "headquarters" building and secondary maintenance structure which currently exist on the property. In December of 1992, conceptual plans were brought before city staff which called for the construction of a six bay, tractor repair shop upon the subject property. While subject to initial engineering review, a formal application for the repair facility was never pursued. In November of 1997, the City approved a conditional use permit to allow the off-site storage of trucks (semi -tractor trailers) upon a 10 acre parcel located directly south of the Stark's Restaurant (the "Kwik Trip" site). While contiguous to the Dart Transit "headquarters" site, the activity was considered "off-site" as it was to exist upon an independent parcel of land. Planning Report — Dart Transit June 23, 1998 Pace 3 1WXLl 9 Idellom0111• The subject site is undeveloped. Some mature trees are scattered throughout the property. The property is relatively level sloping slightly to the southwest (toward a detention pond that exists to the west of the Stark's Restaurant). The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Industrial; zoned I-1, guided IND South- Stark's Restaurant; zoned I-1, guided IND East - Vacant and commercial (Fina Mart), zoned PD and GB; and guided NB and GB West - Industrial; zoned I-1; guided IND EVALUATION OF REQUEST ompatibility with Surrounding Area - The subject site is bounded on the north, south and west by properties guided for Limited Industrial use. Properties to the east across TH 149 are guided for Neighborhood Business and General Business use. The proposed use is not anticipated to adversely affect surrounding industrial uses. Impacts upon the neighboring commercial uses will depend largely upon the amount of traffic generated by the tractor repair and sales facility. Trucking Study - In April of 1997, the City completed a community trucking study that gave particular attention to the area in which the tractor repair and sales facility has been proposed. The study identifies the TH 149 corridor as a "Major Truck Route" and makes the following recommendations which are considered pertinent to the conditional use permit request: > Efforts should be made to retain existing trucking businesses that have made an investment in the City and permit them to expand. Limitations on future trucking locations and development should not unnecessarily limit the ability of existing companies to operate and expand within the city. AAupon Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in its Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject property within Noise Zones III and IV. In these noise zones, an industrial use would be consistent. Site Plan - The proposed tractor repair and sales facility is to be situated in the southeast comer of Dart's 23 acre "headquarters" site. The site is to be accessed from the south via a neH1% constructed public street (which would also provide access to Stark's Restaurant). aµ00 Planning Report — Dart Transit June 23, 1998 Paee 4 The sales and repair structure is to be centrally located on the 2.5 acre area devoted to the proposed use. A total of five tractor service stalls have been proposed which are to be accessed from the north and.lor south. According to the applicant, the repair bays will be used to service tractors of both the Dart fleet as well those of external customers. A tractor display area has been proposed directly east of the proposed repair and sales structure. Automobile parking is to be provided along the sites eastern and southern boundaries while tractor parking is to occur solely along the site's southern border. Setbacks - While the proposed tractor repair and sales facility meets applicable setback requirements from the TH 149 right-of-way, side and rear setbacks cannot be determined due to the lot configurations which underlie the property. RZ2W - As mentioned previously, the proposed use overlays approximately 2.5 acres of land in the southeast comer of Dart's "headquarters" property. Specifically, the site overlays a portion of Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 3 and a segment of the previously vacated Apollo Road right-of-way. While the proposed repair and sales facility overlays "undeveloped" land (without a principal structure), off-street parking areas of the abutting "headquarters" use encroach into said Lots 1 and 2. To rectify this situation (as well as property line conflicts within the "headquarters" site), the contiguous Dart owned property should be replatted into either a single lot of record or individual parcels which correspond to the structures and uses that occupy the property. Attached is a correspondence from the City Attorney which addresses this matter further. Sales Zeasing Activities - As mentioned previously, a tractor display area has been proposed directly east of the repair and sales structure. As a condition of CUP approval, tractor display should be confined to the area graphically identified on the site plan and be limited to nine vehicles. Off -Street Parking_- The Zoning Ordinance does not include a specific off-street parking requirement for tractor repair and sales facilities such as that proposed. The following off-street parking requirement is however considered applicable. Use Ratio Required Spaces Office (3,074 NSF) I space per 150 NSF 20 Service area (5 bays) 1 space per service bay 5 Total 25 With an off-street parking supply of 28 spaces, it appears off-street parking requirements are satisfied. Planning Report — Dart Transit June 23, 1998 Page 5 According to the Minnesota State Council on Disability, an off-street parking area containing 26 to 50 stalls must provide a total of two handicap spaces. Thus, applicable handicap parking requirements have been satisfactorily met. Generally speaking, the proposed interior site circulation system appears well conceived. All off- street parking stalls have been found to comply with minimum dimensional requirements of the City. To further delineate off-street parking stalls and visually enhance the site however, consideration should be given to adding additional curbing as graphically illustrated on the attached site plan detail. Building Heizht - The proposed sales and repair facility is to measure 22'-8" in height and complies with the maximum 40 foot requirement applied in the 1-1 zone. Outside Storage - According to the applicant, no outdoor storage activities are to take place upon the subject property. As a condition of CUP approval, no outside storage other than trash'recycling containers and tractor display (as depicted on the submitted site plan) will be allowed. Mechanical Egsipment - No rooftop equipment is shown on the submitted plans. Any rooftop equipment should be screened from view of all public rights-of-way. Trash Enclosure - An outdoor trash enclosure is to be provided along the north side of the proposed sales and repair facility. The enclosure is to be attached to the principal structure and complies with applicable city requirements. Build ng Materials - The sales and repair facility is to be finished in integrally colored, rock face block. The majority of the structure is to be of an "oyster" color. The structure's eastern facade (that facing TH 149) is to be accented with "sedona" colored comer elements and "granite" colored horizontal strips. Building Coverage - The calculation of building coverage is difficult in lieu of the lot configurations that underlie the proposed use. Within the physical boundaries of the proposed use, the proposed sales and repair structure covers approximately 14 percent of the site which is consistent with the maximum 35 percent coverage allowed in 1-1 zones. Sjmay - Two signs have been proposed in association with the tractor sales and repair facility. A 45 square foot wall sign (3' x 15') has been proposed on the structures eastern facade (facing TH 149). Additionally, a monument sign has been proposed near the site's entry. According to the City Sign Code, building mounted signs may not exceed 20 percent of the area of the building fagade. The proposed wall mounted sign comprises approximately 3 percent of the eastern building faFade. Details regarding the monument sign (i.e. height and area) have not been provided. As a condition of CUP approval, all site signage should satisfy all City Sign Code requirements for size, setbacks and height. E;AP AJ Planning Report - Dart Transit June 23, 1998 Page 6 Landscanine - With minor modification, the landscaping plan is considered acceptable. 'A-hile it is acknowledged that visual exposure of the proposed tractor display area is desirable, it is questionable whether adequate screening of off-street parking areas (along TH 149) has been provided. According to the submitted landscape plan, off-street parking areas are to be screened solely via a row of American Linden trees. To provide a more effective visual screen, additional plantings (i.e. shrubs/hedging) or berming should be provided alongside designated automobile parking areas. The perimeter of the site is to be bounded by a mixture of American Linden and Black Hills Spruce trees. Site Lig tine - As a condition of CUP approval, exterior lighting locations should be identified upon the site plan and building elevations (if applicable). All exterior lighting should be hooded and directed to deflect light away from adjacent properties and rights-of-way. Gradine -The site is generally open and flat in topography. Grading is proposed within MnDOT right-of-way of Hwy. 149. The applicant should obtain MnDOT permit approval for this grading prior to issuance of a building permit. Storm Drainaee - The development's storm water runoff drains to Pond EP -4, a storm water basin directly south of the site. A portion of the TH 149 storm water runoff drains onto the site. Storm sewer constructed to City standards should be extended from TH 149 right-of-way to Pond EP -4 to accommodate this drainage. A 20 -foot wide drainage & utility easement should be dedicated over all storm sewer that handles the MnDOT drainage, including the existing 33 -inch storm sewer along the west edge of the site which will be utilized. City personnel will inspect this storm sewer for adequacy. if the pipe is not to City standards, the applicant should reconstruct or repair the pipe in accordance with City Engineering requirements. Utilities - Sanitary sewer and water main are available for connection by this development along the south edge of the site. Streets'Access,'Circulation - A single private access for the development is proposed onto Hwy. 149 via the existing Starks Restaurant entrance southeast of the site. Development plans have been forwarded to MnDOT for their review. At time of this report, the City had not received MnDOT's formal comments regarding this proposal. However, with previous development proposals on this property, MnDOT has stated that a private service drive would not be allowed within highway right-of-way. MnDOT permit approval should be obtained by the applicant for the proposed construction of the service drive and entrance within Hwy. 149 right-of-way. Stark's Restaurant currently maintains a large amount of parking area within MnDOT right-of- way that will be impacted by the proposed service drive.' entrance location. As a condition of CUP approval, detailed plans and specifications should be provided for the entrance/service drive construction and Stark's parking lot reconfiguration. This drive should be constructed with concrete curb & gutter and bituminous pavement. as/ Planning Report — Dart Transit June 23, 1998 Easements /Perm itsBieht-of-Way - As mentioned previously, the applicant should obtain all appropriate MnDOT permits for work within MnDOT right-of-way prior to the issuance of a building permit for this property. The developer should dedicate the appropriate ponding easement for Pond EP -4 to include the calculated high water level plus three feet in accordance with the City Storm Water Management Plan. Twenty -foot wide drainage and utility easement should be dedicated over the entire length of the storm sewer that accommodates drainage from TH 149. Tree Preservation - The site in question appears to have been previously cleared and/or graded. The existing vegetation on the site consists of smaller diameter "regrowth" species, mostly cottonwood, elm, and boxelder. The submitted tree inventory indicates that there are forty-three (43) significant trees on site; 12" to 20", 12" to 24" elms, and three 20" boxelder trees. The development as proposed will result in the removal of twenty-five (25) of these trees (58.1 % of the total). All of the tree removal will occur in the southern two-thirds of the site. According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to twenty-four (24) Category B trees. u : mWeLlIffe Rem is The applicant is requesting a Conditional Use Permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon a portion of the 23 acre Dart "headquarters" site located west of TH 149 and north of Stas Restaurant. The proposed tractor repair and sales use and design appear compatible with existing and anticipated surrounding uses. /:1•ia[elm 1103K•tT•}&gT_11:Ct 1 To recommend approval or denial of a Conditional Use Permit to allow a 12,456 square foot tractor repair and sales facility upon property currently platted as Lots 1-10, Block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, Block 1, Eagandale Center Industrial Park No. 4. If approved, the following conditions should apply: asp Planning Report — Dart Transit June 23, 1998 1. The contiguous "Dart property" shall be replatted into either a single lot of record or individual parcels that correspond to the structures and uses that occupy the land. 2. Additional curbing as graphically illustrated on the attached site plan detail shall be provided. Additional landscaping (i.e. shrubsibedging and, or berming) shall be provided along off- street parking areas which abut TH 149. Tractor display shall be confined to the area graphically identified upon the site plan and limited to a maximum of nine vehicles. 5. The outside storage of materials, other than trash handling/recycling containers and tractor display (as depicted on the site plan), shall be prohibited. 6. All site signage shall comply with applicable provisions of the City Sign Code. 7. Storm sewer constructed to City standards shall be extended from TH 149 right-of-way to Pond EP -4 to accommodate drainage from the TH 149 right-of-way. 8. If the existing 33 -inch storm pipe proposed to be utilized by this development is not to City standards, the applicant shall reconstruct or repair the pipe in accordance with City Engineering requirements. 9. Detailed plans and specifications shall be provided for the proposed entrance' service drive construction and Stark's Restaurant parking lot reconfiguration. This drive shall be constructed with concrete curb & gutter and bituminous pavement. 10. The applicant shall obtain all appropriate MnDOT permits for work within MnDOT right-of- way prior to the issuance of a building permit. 11. The developer shall dedicate the appropriate ponding easement for Pond EP -4 to include the calculated high water level plus three feet in accordance with the City Storm Water Management Plan. 12. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. The following tree preservation related conditions shall be upheld: A. The applicant shall install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. as3 Planning Report — Dart Transit June 23, 1998 Paste 9 B. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to any site grading to ensure compliance with the approved Tree Preservation Plan. FINANCIAL OBLIGATION—] 1 -CU -10-05-98, Lots 1 through 10, Block 1, Eagandale Center Industrial Park #3, Lots 2 through 5, Block 1, Eagandale Center Industrial Park #4 There are pay-off balances of special assessments totaling $0 on the parcel for which the conditional use is requested. At this time, there are pending assessments on the parcels for which the conditional use permit is requested. The pendings are related to Project 668, Lone Oak Road and Project 725, Eagan Business Commons. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted, The charges are computed using the City's existing fee schedule and availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of connection to the City's utility system. Improvement Use Rate Quantity Amount Done 9ss 5-0 Ml _ • . 1 Comprehensive Guide Plan Map IND IND IND PF RR NB IND 1 D-11 X00 O 1fA 100 fM Development/Developer: Dart Transit Co. Case No.: 11 -CU -10-05-98 Current Guide Plan Designation: IND Limited Industrial +City of Eagan 4 029�p City of Eayan CoinmunitY Dowbpfnont Dopanfnont (A) PROPOSED BUILDING F O R D A R T T R A N S I T .-_ ...------ ...1. -------------------------- 1 ; A. I �:lm�.rrs li fl pt� .• r Al ..ROr IF Yi �.M.n - Y.. • HIM= 1Z., r AM W . Ir`a 3L raw• wry . wr Y...�ro.. r..Y-w.w. r a y A. I �:lm�.rrs li fl pt� .• r Al A: i'9 Si •R'S"3 SB '255 71 44 13 '_ y - C: --e- ;ec r = --029 _'3 _p_ R o► O SED e,e ►-i o i c i o R EXCEPTION N 872 B6 19 . •� j}x- U�,�+,,,Y1-fes -•'!fw- R71f� M y. `rw '• `r •O"G 1N':.i-. Oc W..w ism. ��•'f'�e Z 1'` 0 -01 375.00 _ ♦.; �'s9E` SiC•; 5 89. A 44' - O • ♦ f GiSAC as - %` ♦LOP -------------------------- 10 C -------•--------------- 10C K ° MAC �= I P cps o o8r- 9 16 yf ►c - ��+�r • r •� iff••aaa x- 700• -0i [ fn•f• Is t• �� ' 'fly fooco WOO >!dt? GK NO $o _— L4° 3 ,w 2 aGv - PLAT OVERLA . =: PROVIDE ADDITIONAL LANDSCAPING CONSIDER CURB ESTABLISHMENT - .... �kms•-D• 4' ROCK MULCH TRACTOR DISPLAY PROVIDE ADDITIONAL 1p r LANDSCAPING CONSIDER CURB �� •� ESTABLISHMENT " a \ \ \ ROOF HATCH A�BIF a1R9 l (WRIFY LOCATION) 26 SPACES 12xzr -' 1 T I �',�t. .__. T TRACTOR PARKING \ ��NONUMENT MACTOf� P MG1 i \� —ISIIGN 1 7 7- _--- 9512 CLW AND AROUND(TYP.) CONSIDER CURB ESTABLISHMENT . SITE PLAN DETA' », w.7 .-dzol », ,n SNOIIVA313 ONIG III II VIC I f R i� ( t i D A R T Ni iii Tractor Repair and wSales ° :l (,IJ Ease", .r.wa �!` fill _ 771- ' e LOQ LO i In 1 1 I �3 �3 �3 I I i 1 1 ♦. 1 I ItawIaW \, Iia h .I Its11 D^ R T r r Ijl19 jl; Tractor Repair and Sales_ - Eagan, Mi Ot& tl ! iJ E LC: r 0 M ...M•M M.w. .1 IMIJI. 1[y Y.•.. M.MY w...Y.Yq Y.1 •.r�N Y.pr II ... w....�1•'N �I yl w l� • err t 1 ... Irr.. ....•.. Jw.t>• ..rr ..r1. .x Is�\R� w I.N Y/1 Na•t1. .111YMN MI Yt11t.1 ■y y .NII Y�. D I+W NM.d1f•V1111 VM1I iii s� Cil _ LII.A:.i l: �..w.r.. fir.... 0 O r DART TRANSIT PRELIMINARY GRADING, EROSION CONTROL AND UTILITY PLAN EAGAN, MINNESOTA r1 .1 .r ..vim .... ^..N .. .• Vc,-ids, rs r nawrcnnsLarnovx� ....t .. •.f moi. Y .tip .IY \\\�L`.'._ '•. '" /fig �•.r•• lr s.s 1... • lY fY YOW 1.6.n. wl •\..1 1W.Aw CONTROL Nom 0 O r DART TRANSIT PRELIMINARY GRADING, EROSION CONTROL AND UTILITY PLAN EAGAN, MINNESOTA r1 .1 .r ..vim .... ^..N .. .• Vc,-ids, rs r nawrcnnsLarnovx� ....t .. •.f moi. Y .tip .IY \\\�L`.'._ '•. '" /fig �•.r•• lr s.s 1... • lY fY YOW 1.6.n. wl •\..1 SENT BY 612 432 380 6-12-98 : 16'05 SEVERSON SHEL.DO\- 681 4694:2 21 3 MEMORANDUM TO: Mike Ridley, Senior Planner FROM: Mike Dougherty, City Attorney DATE June 12, 1998 RE: Dart'lransit Company - Conditional Use Permit Our File No 206-15926 It is my understanding that Dart'j ransit has submitted an application to request a Conditional Use Permit to allow for a truck repair operation to be located upon Lots I and 2, Block 1, Eagandalc Center Industrial Park No. 3. City staff has raised the issue as to whether the City can require a replatting of the area controlled by Dart Transit which would include Lots 1 through 10, FAgandale Center Industrial Park No 3 and Lots 2 through 5. Block 1, Eagandalc Center Industrial Park No. 4. The answer is yes, the ON does have the authority to require that the area be replatted My opinion on the issue of replatting is based in part on the Plat Overlay Plan which depicts the existing structures on the Dart Transit property, along with the proposed new facility. One historical note, in 1989, the City vacated a portion of Apollo Road which ran between Block I, Eagandalc Center Industrial Park No. 3 and Block 1. Eagandalc Center Industrial Park No. 4. One of the conditions of that vacation was that Opus Corporation, the owner of the property at the time, was to combine the property into four tax identification parcels Parcel 1 was to consist of Lots I and 2. Block 1. Eagandalc Center Industrial Park No. 3, Parcel 2 was to consist of Lots 3 through 8, Block 1, 174gandale Center Industrial Park No. 3, Parcel 3 was to consist of Lots 9 and 10, Block 1, Eagandale Center Industrial Park No. 3, and Parcel 4 was to consist of Lots 2 through 5, Block 1, Eagandale Center Industrial Park No. 4. While it is my understanding that the individual lots making up Parcel 2 and Parcel 3 have been combined for tax purposes, the other parcels remain as independent lots and blocks. the Plat Overlay Plan indicates that presently there are two significant operations on the Dart 'transit property, which appear to be unbounded by reference to either the tax identification parcel and/or the legal parcels of record. While the buck repair facility is proposed to be built on Lots 1 and 2, Block 1, Fallandale Center Industrial Park No. 3. the same Lots are presently encumbered by Dart's headquarters which arc located on lots 8 and 9. Block I and by the warehouse facility which is located on Lots 3 through 8 As a result, concerns exist with respect to multiple uses being located on the sante parcels, and 6W40b Y,( CITY ATTORNEY CORRESPONDENC 612 432 3780 SEW BY 6-12-98 : 16:06 ; SEVERSON SHELDON- 681 4694:1 3/ 3 moreover, there is an unresolved question as to how the p1•oposcd use conforms to City ordinances, particularly setbacks, lot coverage, etc. It would appear to be in the best interest of the City to require a replat of Dart's property so as to conform the present use of the property to the actual physical boundaries of their operations. This would allow the City to properly measure the impacts of the proposed truck repair facility against the City's coning and subdivision ordinances. Such a condition is reasonably related to the health, safety and welfare of the community. Furthermore, any replat of the property should resolve the issue of access to Lots 2 through S, Eagandale Center industrial Park No. 4. Should this parcel be included in the land comprising the truck rcpair area, and if not what access do these parcels have to a public street? If you have any questions, please give me a call. MGT)/wkt �S? Agenda Information Memo July 7, 1998 Eagan City Council Meeting E. COMPREHENSIVE GUIDE PLAN AMENDMENT—CITY OF EAGAN ACTION TO BE CONSIDERED: ➢ To approve or deny a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1, Eagandale Corporate Center) from Industrial (IND) to Business Park (BP). FACTS: 9 The subject site is platted as Lot 3, Block 1, Eagandale Corporate Center ➢ On May 5, 1998, the City Council approved the rezoning of the property from an IND, Limited Industrial to a BP, Business Park designation. The requested guide plan amendment is necessary to achieve consistency between the City's zoning map and land use plan (as mandated by the Land Planning Act). The BP guide plan designation is compatible with surrounding uses in the general vicinity. At its regular meeting on June 23, 1998, the Advisory Planning Commission recommended approval of the Comprehensive Guide Plan Amendment. BACKGROUND/ATTACHM E NTS Minutes of the June 23, 1998 APC meeting, pagesk9tlweeg}1— Staff report, pagesiZthrough CZ;(, Page 16 Juno 2}, 1999 ADVISORY PLANNING COMMISSION COMPREHENSIVE GUIDE PLAN AMENDMENT LYNNER PROPERTIES, LLC Commission Chair Heyl opened the next public hearing of the evening regarding a Comprehensive Guide Plan Amendment changing the land use of 7.8 acres from Industrial to Business Park, legally described as Lot 3, Block 1, Eagandale Corporate Center, located on the east side of Lexington Avenue at 3255 Neil Armstrong Boulevard in the SW'/. of Section 11. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated June 10, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Planner Kirmis explained that the application is to achieve consistency with the City's Zoning Map and the Land Use Guide Plan portion of the Comprehensive Guide. No one from the public addressed the Commission. Member Segal moved, Member Huusko seconded, a motion to recommend approval of a Comprehensive Guide Plan .Amendment changing the land use of 7.8 acres from Industrial to Business Park, legally described as Lot 3, Block 1, Eagandale Corporate Center, located on the east side of Lexington .Avenue at 3255 Neil Armstrong Boulevard in the SW'. of Section 11. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: June 10, 1998 APPLICANT: City of Eagan PROPERTY OWNER: Lynner Properties, LLC REQUEST: Comprehensive Guide Plan Amendment CASE: 11 -CG -02-05-98 HEARING DATE: June 23. 1998 PREPARED BY: Bob Kirmis LOCATION: Lot 3, Block 1, Eagandale Corporate Center COMPREHENSIVE PLAN: Limited Industrial (IND) ZONING: Business Park (BP) The City of Eagan is requesting approval of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1. Eagandale Corporate Center) from Limited Industrial JND) to Business Park (BP). The City's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. spa Planning Report - Lot 1, Block 3, Eagandale Corporate Center - Guide Plan Amcndment June 23, 1998 Page 2 13ROOKORTIM ni, I RV 0151 The subject site is platted as Lot 3, Block 1, Eagandale Corporate Center, On May 5, 1998, the City Council approved the rezoning of the property from an IND, Limited Industrial to a BP, Business Park designation. The requested guide plan amendment is necessary to achieve consistency between the City's zoning map and land use plan (as mandated by the Land Planning Act). 1 W4 1 IFLUK111001111• The property is platted but undeveloped. The site contains varying topography and some vegetation primarily in the northwest and along the western boundary of the property. There is a grade change of about 20 feet from southwest to northeast. Although the entire west boundary of the parcel is adjacent to Lexington Avenue, access is provided only via Neil Armstrong Boulevard which comprises the southern and eastern boundaries of the site. Neil Armstrong Boulevard provides the westerly entrance to the Eagandale Corporate Center industrial park. F11foalivel1 The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- vacant; zoned 1-1, guided I-1 South - Skyline Displays; zoned BP, guided BP' East - Skyline Displays; zoned BP, guided BP' West - Single family residential and undeveloped; zoned A and BP, guided CA 'Approved by the Met Council but pending City Council actuation 1410 R WIN I Ellkwelt / Compatibility with Surrounding Area - The BP guide plan designation is compatible with surrounding uses in the general vicinity. Development Plans - A specific development for the property in question has yet to be brought forward. Thus, various development plans (i.e. site plan, building elevations etc.) are not available for review. In previous discussions however, the property owner indicated that development of the site is anticipated yet this year. Any development will proceed through the building permit process and must comply with the applicable provisions of the BP zoning district. X71 Planning Report - Lot 1, Block 3, Eagandale Corporate Center - Guide Plan Amendment June 23, 1998 Page 3 Airport Noise Consideration - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. With the State of Minnesota's decision to expand the airport at its current location, the Metropolitan Council has adopted a revised Aviation Chapter that anticipates the impacts from the continued operation of the airport at its current location. On the basis of the noise policy contours in northern Eagan, the subject property within Noise Zone IV. Within this area, commercial office uses would be consistent. 130a h7 : t • • • The Land Planning Act stipulates that the guided land use and zoning designation of property must be consistent. Approval of the proposed comprehensive guide plan amendment would make the guided land use of the property in question consistent with the BP zoning designation recently applied to the property. Future development will proceed through the building permit process and must comply with the performance standards of the BP district. kv.46 V EOM• t • 1131 ; 311 To reconunend approval or denial of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1. Eagandale Corporate Center) from Industrial (IND) to Business Park (BP). C213 ILAAMMMMM MEL 6- �I��L�OISI r - Lei■ ■ ■ �� _ ■Cr�� 0�?��: �jCCC_C rK ��111�1�■��.r ones O■■■ man ■,�■■ �III,.��-- Du va utas LIar M" ■ . . Comprehensive Guide Plan Map IND Sub eot Site IND IND Wu CA i I GA I BIDaP I L CA Dw w w w V. Development/Developer. Eagandale Corporate Center Case No.: 11 -CG -02 -OS -98 Current Guide Plan Designation: IND Limited Industrial *City of Eagan a7(49 CHY N bMn Cer vnity Derelstantent DMaRme it MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL. Eagan, Minnesota July 7,1998 A regular meeting of the EagariPfy Council was held on Tuesday, July 7, 1998 at 6:30 p.m. at the Eagan Municipal Center. Present were'Miyor Egan and Councilmembers Wachter, Awada, Masin and Blomquist Also present were City Adwii ratgt0al ;i feages, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Atiriftij jiytl$itQn:;:: AGENDA City Administrator Hedges noted that there would be an Executive Session following the regular City Council meeting to discuss litigation with Penn -Co Construction. He said that the following items could be added to the consent agenda: Contract 98-12, deletion of Rocky Lane street improvements and scheduling a Special City Council meet.tog for July 28 at 5:00 p.m. Councilmember Awada move(j;.'.'CounciQi nber Wachter seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 MWUTES OF 7{E}S3N-16r V8•ktbULAR MEETING Councilmember Awada moved, Councilmember Wachter seconded a motion to approve the minutes as presented. Aye: 5 Nay: MINUTES OF THE JUNE 2,1998 Councilmember Wachter moved, minutes as presented. Aye: 5 Nay: COMMUNITY -WIDE MEETING seconded a motion to approve the BUSINESS PROGRAM City Administrator Hedges provided an overview on this item. He said that over 4,000 trees have been destroyed as a result of three major storms that have occurred in the City over the past two years. He stated that the City Council wants to engage in a tree planting program and would like a subcommittee to explore the specifics of the program in addition to what species should be made available for planting. He noted that the of iitil wpuld.t :khe first planting to occur this fall. He mentioned that funding for the trees W.wM'co'ui ffidipi'a iiiu�ber of parties. He noted that at the Special City Council meeting this evening thg duncil diiBCfed staff to proceed with development of a plan and activation of a subcommittee to review.and refine the program. Councilmember Blomquist ttYdt kei#2'60c.'O dQW.Qgirgan and the Police Department for their involvement with the Fourth of July fire''w` Tcs`BiSpiay - $iitisaid it was unfortunate that it had been misstated in the newspaper that there was only going to be a ground works display. Councilmember Masin noted that the parade was a success and commented on the large number of non -Eagan residents who were there. She said it would be helpful to know how many people went to other cities to view fireworks because of what they read in the pet�, Mayor Egan stated that the Pioneer Press reporter received some inaccurate information thfLkJ;to:a:itpprbaticle which did not accurately describe the fireworks display. Mayor Egan mentioned that#lh rk Larson, reporterfnr the This Week Newspaper, has resigned from his position. He said that Mr. l;aebn will be missecl:;::i? EAGAN CRY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 2 AGENDA In regard to Item B, computerized. City Administrator Hedy sdidiie wanted state of the art equipment when.;hey went t asked if this equipment will be was aware that the Fire Departments In regard to Item H, Contract 9847 approve plans/authorize ad for bias ((-ountry rtome rtetgni - Street Imo.) and Item I, Project 732 receive final draft assessment roll/order public hearing (Oak Pond Hills - Street 6r Utilities), Councilmember Blomquist inquired about the bids. Director of Public Works Colbert explained that the action being requested is to authorize an advertisement for bids rather than to receive bids and to schedule a formal public hearing for proposed final assessments. In regard to Item j, Award Corahct 98-1Stand-By-go ator, Municipal Center Campus, Councilmember Blomquist asked wheitiihe gene ihfor will be located on the Municipal Campus and asked how much noise will be associated with theiiperation of the unit. She said that the City should have worked with nearby residents ani#sTafec3Q?atlj@tteic6fitinunication needs to occur with them. Director of Parks and Recreation Vraaexji(aiiied'tJlie'rerifte- "'t will be located and said that the generator is sound -encased and the noise factor will be between 35 and 40 decibels. Councilmember Blomquist indicated that she was going to vote no on this item because of the noise factor, the issue of screening and the affect on the nearby residents. She reiterated that within the next two weeks staff should work with the adjacent residents. In regard to Item L, Resolution - that Mrs. Sanford and the nearby resider Council agenda. City Administrator 9e4 spokesperson. " Oak Business Park), Mayor Egan stated be noticed when this item is back on the City H will contact Mrs. Sanford as the neighborhood In regard to Item R, Contract 98-14 approve tut a]�wyment/aumonze t-tty maintenance inquauc Facility clearing and grubbing), Councilmember Blomquist stated that she was concerned about the dollar amount but said she was now comfortable with the comparative analysis that was done. In regard to Item S, AARprove Chane Order No 2 Southern Lakes (IGH) Trunk Utility )mprovements, Mayor Egan questioned the percentage increase to the original contract amount Director of Public Works Colbert explained how:tli tCtbased;a nl will be funded. A. Personnel Items Item 1. It was recommended to accep'§#e letter' i-iesignation from Mike Barck, Building Inspector. Item 2. It was recommended to apprtiVE''tlie'}ift([rg'' if #�idt#iiin Tennessean and Steven Lounsbury as patrol officers. Item 3. It was recommended to approve the hiring of Linda Dralle as a Clerical Technician III in the Community Development Department Item 4. It was recommended to approy'.*I.iehiring of3v%I4Nofsker as a temporary recycling intern. Item 5. It was recommended to apprpxe the hiring of Cha¢ ;1parnell as a temporary engineering intern. Item 6. It was recommended to appiiiviriii@:"g"':gf3ifif Malinoff as a temporary public works intern. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE Item 7. It was recommended to approve the hiring of Timothy S. Cassidy as a temporary GIS intern Item 8. It was recommended to approves tk!e hiring of Ben Anderson, Jeff VanOverbeke, Coy Bothwell and Chris Tebow as seasonal street maiiitexumce workers. Item 9. It was recommended to approv8'tliebii7ligsSf'QiegptMcElroy, Pat Scanlon and Jake VanPutten as seasonal park maintenance workers. Item 10. It was recommended to apprdve the hiring of Matthew Adams as a part-time seasonal supervisor in the civic arena. Item 11. It was recommended to approve the hiring of Gretchen Kirpach and Crystal Stichter as seasonal skating school coaches. Item 12. It was recommended to apprd+4 the hirft. of Amanda Helebrandt as a seasonal skating pro. Item 13. It was recommended to approve the:hiruig of Heather Kurata as a seasonal skating assistant. Item 14. It was recommended to appr6W t} e' }iiiiiig'of'IC&M': McCalister as a seasonal park/forestry research assistant. Item 15. It was recommended to approve the hiring of Kathryn Pletcher and Sandy Hillyer as part-time seasonal softball camp instructors. Item 16. It was recommended to approve part-time seasonal recreation leaders.,.::-::::: Item 17. It was recommended to seasonal recreation assistants. Item 18. It was recommended to approve the hiring of referee and recreation assistant Kelly Melcher and Jennifer Utecht as Johnson and Kara Knudsen as part-time Johnson as a part-time seasonal basketball B. AARprove loint Powers Agreement with Apple Valley and Rosemount to purchase TSI Portacount five equipment. It was recommended to approve the Joint Powers Agreement with Apple Valley and Rosemount to purchase TSI Portacountfgei�yipment: C. Final Plat - Burrows Addition CROW Burroivs�; J"replat of Lots 11 and 12, tslock 2, taganaale Center Industrial Park No. 3. It was recommeAded to approve a Final Plat (Burrows Addition) consisting of two lots.' D. Tree Contractor license Tamaracktii;e86idi i41753c Moth St. W., Northfield. It was recommended to approve a tree contractor license for Tamarack Tree Service as presented. E. Officially name the Member Cities' PEG Access operations: Burnsville/Eagan Community Television. It was recommended to approve the name of.the-Me mber Cities' PEG Access operations: Burnsville/Eagan Community F. Adopt mission statement for the M6iber Cities' PECA&ess operations. It was recommended to adopt the recommended Mission Statement for Member t;ities' PEG Access operations. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PACE G. Contract 98-22 approve plans/authorize ad for bids (lubilation Addition - Utility Extensions). It was recommended to approve the plans for:Contract 98-22 (Jubilation Addition (IGHts) - Utilities Extensions) and authorize the advertisement for a bia:*'ing to be held at 11:00 a.m. on Thursday, July 30,1998. H. Contract 98-17, approve plans/au' recommended to approve the plans fc and authorize the advertisement for a ry Home Heights - Street Imp.). It was Home Heights - Street Improvements) 10:30 a.m. on Friday, July 31,1998. I. Proiect 732 receive final draft assesstheht roll/order public hearing IUax rona riLus - otreet or Utilities). It was recommended to receive the draft final assessment roll for Project 732 (Oak Pond Hills - Street & Utility Improvements) and schedule a public hearing to be held on August 4,1998. J. Award Contract 98-15, Stand - receive bids and award Contract Municipal Center Campus. (Cor K Project 723, receive final assessa Trunk Utilities). It was recommend Lakes/IGHts - Trunk Utilities) and 1 Center Campus. It was recommended to ide a peak alert/stand-by generator for the opposed) nent roll for Project 723 (Southern be held on August 4,1998. L. Resolution - order AUAR (Grand Oak Business Park). It was recommended to approve a resolution ordering completion of an Alternative Urban Areawide Review (AUAR) for the Grand Oak Business Park. M. Contract Dakota County Housing and Re4dev0atjuittit'Aiithority removal/ demolition of Lawrence Ave & Linde Lane properties Highway $W"e*"v'*'e¢}ent District It was recommended to approve a contract between the City and the Dakdfi County HR$c or the removal/ demolition of the Lawrence Avenue and Linde Lane properties for inC0p8t2tign iii'a commercial redevelopment associated with the Highway 55 redevelopment tax increment district;:::::;::;::;:::: N. Exemption from Lawful Gambling License AK(- Suburban for a rattie to be neia on tvovemoer zi 1998 at River Park. It was recommended to approve an exemption from the lawful gambling requirement for the Arc Suburban organization for a raffle to be held on November 21,1998 at River Park. O. Award Contract 98-19, Walden Heights Park. It was recommended to approve contract 98-19 Walden Heights Park, trails and parking in the avioipiki}f $42t89S t)O:to Bituminous Roadways Inc. P. Request for extension of Preliminajy5ubcuyg" approval for rorest view, in -Lana t-omparu s wr one year. It was recommended to approve an extepsion through July 15,1999 of the Preliminary Subdivision for Forest View Addition.3pcated of -, .6ckhawk Road, north of Red Fox Road in the NW Y. of Section 17. Q. Request to adjust 1998 Park and Recreation budget. It was recommended to approve an amendment to the 1998 Parks and Recreation Department budget by increasing expenses of $14,250 and revenues by $18,710. R. Contract 98-14 approve final paymegl'f•acURh tztM-URv mamtenance rAguanc racLury uearme anu ubbin . It was recommended to appjove"the first aiidfittal payment for Contract 98-14 (Aquatic Facility Clearing & Grubbing) in the asititimt of $25,240. .-'* Enebak Construction Company, and accept the improvements subject to warranty.provisions. EAGAN cri-Y couNal. MEETING MN=; JULY 7,1998 PAGES S. Approve Change Order No. 2. Southern Lakes (IGH) Trunk Utility Improvements. It was recommended to approve Change Order, N ' o. 2 to Contract 97-13 (southern Lakes/IGH Trunk Utility Improvements) and authorize the Mayo*--'j'j%d City Clerk to execute all related documents. T. Change Order No. 1. deleting Rocky &=4mDr;ovementr,,Uqm Contract 96-12 awargea at me iune j 1998 Ci !y Council meeting. It was recorkiftlij ..... fqVA urge Order No. 1 deleting Rocky Lane ti, ..P.P00 improvements from Contract 98-12 awarded at the . ftne "I". " i . 998 City Council meeting. U. Schedule Special City Council mee . 9 .: or Tuly 28 at 5:00 p.m. It was recommended to schedule a Special City Council meeting for July 28 at 5:00 p.m. Councilmember Awada moved, Councilmember Blomquist seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 VARIANCE, R ' Q ' B ' & - TERESA KAVANAUGH LOT 34, BLOCK 3, C0 0#04! -609 LANTERN COURT City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Wachter asked,contacted his neighbors. Rob Kavanaugh said that -19 neighbors were contacted. Councilmember Wachter move:Awada seconded a motion to close the public hearing and approve a 12 foot Variance to the requiied 30#bOf building setback from a public right-of- way in an R-1 single family residential district t 34, Block3, Country Hollow Addition. Aye: 5 Nay: 0 VARIANCE, TIM & BRENDA SWEET LOT 18, BLOCK 1, SUN CLIFF 2ND ADDITION - 4287 SUN CLIFF ROAD City Administrator Hedges pr6yid6d:1a* this item. Senior Planner Ridley gave a staff report. Tim Sweet, applicant, stated ff he con0j*d 29 neighbors and they were in favor of his proposal. ..... Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Awada moved, hearing and approve a four (4) foot Var ' i for Lot 18, Block 1, Sun Cliff 2'dAdditi-6 PROJECT City Administrator Hedges' introduced Design Engineer Gorder ber Masin seconded a motion to close the public Mired ben (10) foot side yard dwelling unit setback ig-lF'ain Cliff Road. Aye: 5 Nay: 0 100 - SIDEWALK this item. Director of Public Works Colbert t details. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE Councilmember Wachter said th#it appears that the estimate for the Town Centre sidewalk appears to be a better value than the estiriii for the sidewalk adjacent to the Waterford Apartments. Design Engineer Gorder explained that was' due to substantial sloping and required retaining walls in the boulevard area near the Waterford Aparftrsmtx, :;; X. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council;? Director of Public Works Colbert asked if the Council felt it would be necessary to have a sidewalk on both the north and south side of Town Centre Drive or if a sidewalk on the north side would provide sufficient pedestrian movement taking into account the cost of the alternate. Mayor Egan said that he felt a sidewalk on one side would:be adequate. Councilmember Masin asked if any numbers pertaining to the amount of pedestrian tYuffic wet'q:trvailable to help in determining which side of the street the sidewalk should be located oti Colbert9fated that it is felt that most of the pedestrian movement would come from the apartrt compJezes and senior living facilities. He added that the apartment complex has direct access thro.ugh.the.&k to the trail system. He further added that constructing a sidewalk on the north sidi2;N'Q"* prflYi Qt!lIDnity along the commercial area of Town Centre Drive. Councilmember Wachter stated that if there is a need'for a connecting trail on the south side it could be considered at a later date. Councilmember Awada suggested that approximately 20 feet of sidewalk be constructed to the first driveway entrance of the Waterford Apartments. Councilmembers concurred. Councilmember Awada moi, hearing and approve Project 734 (To' authorize the preparation of detailed PROJECT 738, ROCKY LANE - fii'jied Wachter seconded a motion to close the public Drive 1'00 - Sidewalk Improvements), as modified, and :specifications. Aye: 5 Nay: 0 IMPROVEMENTS City Administrator Hedges provided an overview on this item. Director of Public Works Colbert introduced Tom Sohrweide, Short Elliott Hendrickson Inc., who discussed the project details. Mayor Egan opened the public Mark Bosiacki,1390 Rocky L neighbors. He mentioned that an W construction. He also mentioned his that this project centers around the C removed and traffic has increased ch Eagan is 100% liable for actions pert wring to anyone wishing to speak iKdi.i?at.li!] aiIie'.was representing his concerns and those of his d notica-pj {is only received a few days prior to the start of of know.lgdge about the construction of the parking lot and said I Eapi($:ileeds. 'He noted that the private road signs have been 3i p$p:.: i? ¢:jr-4 t d a legal document stating that the City of Director of Public Works Colbert responded to Mr. Bosiacki's concerns and stated that the need for an additional parking facility was addressed as part of the expansion of the second sheet of ice. He noted that access is provided via a public roAd:g.&.sg!f!. pt along Rocky Lane which has been privately maintained by several of the property ovu.0e $:3n t{j2 sttt :because it was not built to City standards for maintenance. He explained that accordisigfo City policy development of the City property will necessitate bringing the road access u{ito'City standards:;:i%stated that with the preparation of the concepts and feasibility reports for the.ppblic imp concepts public right-of-way itis recognized that there is some inherent benefit to the 2dj4cent private prop.ee es to have a public street upgraded from a i}id±;; iiBSdih;t�fbft3i2 City did not remove the private road signs rural, gravel road surface to City stan but will make sure they are reinstalleh EAGAN CITY COUNCIL MEETING MINUTES, JULY 7,1998 PAGE 7 Mr. Bosiacki said he was lookin 0 .&.thr ugh City records and did not find a utility easement Director of Public Works Colbert statedi.f it he was not aware of that detail and said that if an easement is not available the utilities can be shifted:i6'ftie north 30 feet which would be on the dedicated right-of-way of the City's property. Councilmember Blomquist asked:if Rocky Lane'is a private road. Director of Public Works Colbert stated that there is a public eas.6 ' j ' i * jent over the north 30 feet of Skovdale Addition. Mayor Egan stated that adjustments will be made to the estimated assessments based upon the appraisals prior to the final assessment hearing. There being no one else Vo wishiR : speak, Mayor Egan turned the discussion back to the Council. .. Councilmember Wachter askeA:about thk.Vformal notice that Mr. Bosiacki received. Director of Public Works Colbert stated that a corm ction notice was given by the contractor to the adjacent property owners when the ice arena W'ja's'g b'a He added that a mailed notice was sent to the ..* ".. ........... property owners informing them of to- .' Councilmember Wachter moved, Councilmember Awada seconded a motion to close the public hearing and approve Project 738 (Rocky Lane - Street & Utility Improvements) and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 1 (Councilmember Blomquist opposed) PROJECT 721, FINAL ASSESSMENT MENT HEARING MULCAHY ADDffi- di4*:OA"N"MARY SEWER) City Administrator Hedges Pt:':O'V :':'Mea an overi&w on this item. Director of Public Works Colbert gave a staff report. Mayor Egan opened the public hearing to aiiyoi+ewi9hing to speak. There being no one, he turned the discussion back to the Council. Councilmember Masin moved, Councilmember Awada seconded a motion to close the public hearing and approve the Final Assessment Roll for Project 721 (Mulcahy - Sanitary Sewer) and authorize its certification to Dakota County. Aye: 5 Nay: 0 .......... . J':-A"ESSMENT HEARING PROJECr-.:7V-,'kS�Ai ......... *"* MLJ"Y PAA*�Y (WATERMAIN) City Administrator Hedges Olovided an.;O'erview on this item. Director of Public Works Colbert gave a staff report. X..... . ................ ............ Mayor Egan opened the public hearing to anyone wishing to speak. There being no one, he turned the discussion back to the Council. Councilmember Wachter commented-*at-hv was disappointed that no trees were saved. #ja this project Director of Public Works Colbert explailo.d. were removed for d Councilmember Wachter m6f+ 'Councilmern*:Masin seconded a motion to dose the public hearing and approve the Final Asseswent Roll for Project,7n (Murphy Parkway - Trunk Watermain) and authorize its certification to Da" County. Aye: 5.My: 0 EAGAN crN couNcrL MEETING MINUTES; JULY 7,1998 PAGER PROJECT 742, WESCOTT WOODLANDS, STREETS AND UITLMES City Administrator Hedges projkoan �d overview on this item. Director of Public Works Colbert gave a staff report and noted that this pi . i . 61[k hearing was being held since Fred Wessels property was inadvertently omitted from the official :p?o.. p.:..Hg identified the five major issues that were raised during the last public hearing. FOto -A'.MY:44.;L.ynn Vinge's request to lower the pond elevation has been accommodated. Helu;thernoted ' tsalutary sewer service will be provided to Mary Lou Thorpe and Rachel Thorpe Nuemao:p"..'p'roperties per their request He stated that the alignment of the watermain by the Hesse s property.be relocated according to their preference. He added that appraisers have been solicited to perform assessment appraisals to be considered at the time the bid is awarded. He further added that the affected property owners suggested that the length of the street improvement be shortened and a cul-de-sac be terminated at the present entrance to the golf course property. He identified the cul-de-sac option the residents were in favor of. He said the owner of the Carriage Hills Golf Course indicated a '4ji.sire to hv.e sanitary sewer included with this project to serve the club house and future maintenance :i4.. ilcling..i�e stated that all costs of the private sanitary sewer service would be the responsibility of tfie%F':-benefit4'%%property. He mentioned that MT. Wessel objected to tr the paving of a ailway and prefers gravel or tur . f .MtheT than a bituminous surface. He said that staff met with representatives of Mary's Sheii&V': P: �.igsessments. He further said that if the cul - entrance to the golf course there would de -sac terminates 450 feet shorter than -prop -a -the be no need to extend sanitary sewer or storm sewer further to the south, but Ray Rahn and Tony Vinge have expressed an interest in the extension of the storm sewei'to pick up the ponding area on their property. He noted that Mr. Vinge has expressed some desire to have the sanitary sewer extended to the south to serve his property. He stated that both of the utility improvements and extensions could occur at any time if and when the property owners would like tbgtf happen and were willing to pay for the extension. He said that Mr. Wessel has reque.s.W.....:..,iterni'ain be located all on the westerly half right- of-way rather than on his recently declicAtid . :b.W:dg dght-'&-way to allow an opportunity for him to request a vacation of the previously dedicat4i'i'ff'"ii'g*'h't-of-wai.y:; He indicated that the project would need to be approved at tonight's meeting in order foi�jq""' Op#io begin this year. Mayor Egan opened the public hearing to aqoitC: wishing to speak. Ray Rahn, owner of Carriage Hills Golf Course, said he thought that if the cul-de-sac was allowed to be constructed at the golf course entrance storm sewer service would be provided to his property. Director of Public Works Colbert explained that storm sewer service could be extended if the property owners are willing to pay the associated cosL.. He clarified that the shortened length of the cul-de-sac no longer necessitates the need for the extqs fthe utih k '.-:.�.He added that extension of the storm sewer ... can be included in the project to be bi�"�"MI'la'*:n':':a':':V"0"9"-w-'�.'e.'.ft'.t.;i;�4 I&. Rahn and Mr. Vinge can be worked out with the option available to not e) . 0 j . �ed the so Tony Vinge said he was relat.fy* sa"ii- ' 6d requested the extension of utilities to service his property, especially the extension of d&4 -.that he would like to work out the details with staff. Director of Public Works Colbert mentioned that one other issue that was raised at the last public hearing was the request to have Dakota Electric Association bury the electric lines. He said that DEA has indicated that since their distribution sysbem.isqtot:ijpp'�acted the cost to bury the line would have to be paid for by an assessment to the proper.t3!:V.%%'Ab*r:or:3�5,*t.-I eaty• Fred Wessel, 3590 Wescott Hi"rive, s e project scope for clarification purposes. Mr. Vinge raised a question regardin#:!.be maintenance of,Rhe unimproved road. Director of Public Works Colbert stated that the Counclitiiieeds to dete ... er e City will continue to provide maintenance on an unimproved roadway within :such time that it is vacated or if maintenance would be terminated at the cul-de-sae--i4a"t- Vinge and Mr. Wessel may want to EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 9 consider the vacation of their public right-of-way to the extent they can which would result in a private drive to their properties. There being no one else wishing -W &peak, Mayor Egan turned the discussion back to the Council. He said that the Council needed to addreis�&-fttkjwmg-nwid by Mr. Wessel and suggested a mulch trail be installed vs. bituminous which Wwd"', .6 ii:i ;for year round use. Director of Public Works Colbert noted that mulch trails axV.pot conducive to bicycles or rollerblading. He said that the trail issue could be referred to the Advisory F�-a�' Commission for their review. Mayor Egan suggested it be deferred to the APrC for their evaluaticFh* "Councilmember Awada said that she feels the neighborhoods should be connected by a bituminous trail in the future and stated that a decision to construct a trail should be deferred until the southern parcel develops. Councilmember Awada moved;Coundlmember Wachter seconded a motion to close the public hearing and approve corrected Project (Wescd*Woodlands - Streets and Utilities). Aye: 5 Nay: 0 OL64.VSR%[Eg$ CONTRACT 98-16, A"ROVI:FLAN .HORIZE AD FOR BIDS a. ..... ... (WESCOTT WOOMAND SmtETS AND UTILITIES) City Administrator Hedges provided an overview on this item. Director of Public Works Colbert reiterated that Dakota Electric Association will not bury overhead electric lines because they are not impacted as a result of this project. He noted that if the property owners would like to request this be done they will have to pay the cost. Councilmember Blomquist moved ;Coli Masin seconded a motion to approve the detailed plans and specifications for Cont act 98-16 and:$uthorize the advertisement for a bid opening to be held at 10:30 a.m. on July 30,1998. A CITIZENS' REQUEST TO DISCUSS -.:POOL PROJECT FINANCING City Administrator Hedges provided an overview on this item. Jeff Gregory, 1322 Deercliff Lane, apoli newspaper article. He commented on the $Tw swimming season. He noted that the op..Ie.'�`Xht swim club for a six lane pool vs. three,::-1401fiA come to the Council with pleas and poti ns re to construct the facility at another location, etc. bordered on pandering and insulting: requ X -X... public debate. � to Mayor Egan for incorrectly quoting him in a dollar cost to build the facility for only a 70 -day W: eacted on by the Council is a request by the Viff,thi various groups of people in the City have Lng changes to the facility, downsizing, and requests ie best reaction from the Council were answers that the Council reconsider the project and open it up for Mayor Egan stated that the agenda item before the Council is citizens' request to discuss Aquatic Facility financing and added that discussion regarding whether or not to move forward on the project would not be appropriate since proper notification has not been provided to the general public. He said that he took grave exception with Mr. Grego.1yrp.,cW= that the Council has been unresponsive and has pandered to the residents. He referenced: q:T'�� ... A. .arch 17 Special City Council meeting where he had stated that every question is valid. .... . ,00:9'consiaei6d:itood comment and will be taken seriously as the Council reviews the final design f( . �k&ies for the Aqudi.e,Pool Project He added that he is committed to that pledge and said that the developer has taken the residents' concerns into consideration. He further added that he has asked Mr. Gregoriii� . d his nei0bors oiE'U"'Iany occasions to form a liaison committee to work with the City on issues such as'igiitbig ii01 FeSafidping, parking, traffic, etc. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 10 Catherine Huettl, 3989 Denmark Avenue, said that many people in the City of Eagan do not know that an aquatic park is being constructed rather than a pool and asked why the Council does not let the voters decide if they want the Aqutiacihty. Councilmember Awada stated:AbT:fhe ttg.cdcm¢C:by state law, hold a referendum on thu issue bonds. She further stated that this facility because the project is not being funded i .`iJ#f Ctie R1 phi3$ ckb will generate revenue which will pay age part of the debt service. City Attorney Sheldon said there are no advisory elections in state law in:2viinnesota. Councilmember Awada added that the Council has tried to get the neighborhood involved k d has agreed to discuss this matter several times at numerous City Council meetings. Grace Meininger, 3852 Denmark Avenue, stated that she attends meetings of the MOMS Club and some of the mothers there are in sc{gport of a pool but not a theme park because they feel the cost will be very expensive. Mayor Egan commented that tlu is not a'Q+eme park but rather a pool that will meet the needs of the community of the City of Eagan. He added,tf iai these types of facilities are financial successes. Pam Donovan stated that Eagan is iii iiiE3''of ti ltoof:'She thanked the Council for their hard work and for developing a great plan and said she hopes this group of people does not deter them from constructing the facility. Jo Lipinski, 4175 Amberleaf Trail, stated that there have been many meetings on this issue and urged the Council not to let the vocal minority speakfor tii.... ajority of those residents in favor of the Aquatic Facility. Meg Tilley, 1055 Wescott Road commented tl£t she is not opposed to a pool but is not in favor of the magnitude of this facility. Councilmember Masin stated that the City haS'ripe3i 3 a pool for a long time but said the issue is with the process. She further stated that options were never presented to the Council and added that $7 million dollars is a lot of money to spend. She mentioned that the Council has not looked at any options for funding the facility nor has the Council looked at different sites. Mike LaSusa,1348 Chatterton Court. said that a small minority is not in favor of the pool. He noted that it would cost more to locate•fki341c ty on:At}Lit ' site. He thanked the Council for the great job they have done in getting a pool i4#1i! City!', gaii: Pat Dill,1413 Kings Wood Rop.., stated.ftt Mayor Egan does not make any decisions without getting the full input, both pros and SoiS, from #1i6:public. He added that the heavy use of the wading pool in the summer is representative f: Y23R%Jiid Co?sig?titiify wants. He noted that Councilmember Masin was against the Civic Arena and is also agauist'di�'iiltjuichc* facility. He thanked Mayor Egan for his years of service and said that he hopes the City can find another leader like him. Mayor Egan commented that he has never seen such intensity by the opposition like this before. He referred to a telephone conversation he.ad:}vjfh:an angry Windcrest resident who said that Mayor Egan had refereed to him and his neighl oiS:Rb LittiVw-k.rest Homeowners Association "trailer trash." He stated that he has never used that[etft`about any'p�gn, house or subdivision in the Cary of Eagan. He added that he requested this resiaiiM write to him'A gree to serve on a liaison committee to discuss the issues and concerns of the neighborhood regarding fhf;cnnstruction of the facility. Bill Osborne,1596 Wexford C1lCTR i h?ki. 1c ..I Runcil build the pool for the kids of the community and said the cost to consf$iicYtiie ptibi wiilttfiitfnue to increase if it is not built now. He EAGAN CrrY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 11 added that although softball and baseball fields are only used during the summer months the construction of these facilities is a good use of money. He commended the City Council for all the work they have done. Vince Kennedy,1415 Lone OakRtsa(t,wt fled *e.City Council for the tremendous job they have done in regard to the cleanup of sttiYiii;db}ZTis:;iiit@SS about the economic projections for the Aquatic Facility and added that nothing.i.sshown for a capital return Councilmember Awada stated that this was the first time the consultant w4*:dsked to prepare these types of reports and further stated that the final costs were not known. She addiyd that the debt service will not be covered entirely by the operating profit Mike Gresser asked the members of the City Council in favor of the Aquatic Facility why they are insisting on pushing this project througjr#nd suggested they let the issue be part of the election. He said this is not an example of good governmi ttf. Councilmember Wachter noted.-. j4at the C&ncil had plans for a water facility since 1980 and stated that money was invested in a Community,lhi vestment Fund beginning in the 1970's for this the 1071 not involve any out of pocket cost to the purpose. He added that the cost of con4'.INtel ij;t Hte Ci..... 'anticipated that a pool would be built but taxpayers. Councilmember Blomquist sta' th.. not a facility of this size. Councilmember Wachter said that the City has been saving this money for many years to be used for the benefit of the community. He further'said that he feels this is a beneficial and viable project Mr. Gresser said that a referendum should City constructed an ice arena through the coop?rat Councilmember Awada reiterated thatthQ:iritX caT being funded by general obligation bo ids.'MF. Gr( during the election. Mayor Egan explairtetj,AE:�,w Wachter mentioned that the IRO eople who were in support of it. (ally hold a referendum since the project is not isked the Council to let this be a campaign issue of the Community Investment Fund. Floyd Hiar, 3720 Knollridge Drive, said he was'disa "" ointed with the lack of planning the Council has done with regard to this project and requested that the City Council not move forward with the water facility. He further said that Eagan does not need a theme park and added that he was concerned that the $7 million dollars is not being spent prudently. He noted that the Council does not need a lazy river and said he was concerned about the future expansion needs of the library. He stated that the project should be delayed. Gale Anderson said he was co*t-r- ied may be needed. He asked if this type:of:facilit; more like a theme park. He asked ifthe{e was expected from the operation of the fait- aiieijuacy and the cost of additional parking that conducive to teaching kids to swim or if it will be of how much return on investment can be Mayor Egan stated that D recfoi'of'paikS'2iid'iiecrisation Vraa is working on structuring a fee schedule now. He explained that the library and Civic Arena will have more parking needs during the fall and winter and the water facility will have greater needs during the summer. Vraa said that a best guess regarding how much profit will be realized is between $125,000 and $185,000 per year. Ann Wheeler, 669 Windtree KnOl;a}tAebfi;(aifittof the facility and said that it is needed for the youth of the community. EAGAN CITY COUNCIL MEETING MINUTES, JULY 7,1998 PAGE 12 AWARD CONTRACT 98-12, FAMILY AQUATIC FACILITY, BID PACKAGES NO.1 AND 2 City Administrator Hedges pro pd an overview on this item. Director of Parks and Recreation Vraa gave a staff report He discussed the'6ids that were received and noted that RJM is the apparent low bidder. Councilmember Wachter move¢,,Councilmember Awada seconded a motion to approve contract award for Project 98-12, Family Aquatielt Facility, bid packages No. l and 2. Aye: 3 Nay: 0 (Councilmembers Blomquist and Masir'eibstained) Councilmember Blomquist indicated she was abstaining because she did not feel the correct process has been followed in accordance with other development in the City and she also felt that a much better layout of the facility could have begn achieved without having to utilize so much land. PLANNED DEVELOPMENT Al !JNDMElV �.8c VACATION OF DRAINAGE AND UTILITY EASEMENT:.- DUO..- EALTY INVESTMENTS City Administrator Hedges prov�eV%ti :oil 3his item. Councilmember Awada moved, Councilmember Wachter seconded a motion to approve a continuation of the applicant's request for a Planned Development Amendment and Vacation of easements indefinitely. Aye: 5 Nay: 0 RECONSIDERATION, PROJECT -..669r 01`FICIAL MAPPING DENMARK AVENgx:( lN%'7t6AD CONCEP ) City Administrator Hedges pi&ided,an overview on this item and stated that a letter was received from the United States Postal Sery!icel'equestiri'g the Council rescind the action taken at the June 16 City Council meeting to officially map the Denmark Avenue extension. Mayor Egan stated that the legal counsel for the postai service indicated that they are not willing to accept the City's proposed alignment, but would support the alignment proposed by The Home Depot He added that the City does not have the Postal Services consent to the mapping of this road on their property. He said the Council does not have any choice but to rescind their action of June 16. City Administrator Hedges future alignment of Denmark Aven Councilmember Wachter n reconsideration of the official mapl July 21,1998 City Council meeting. with the Postal Service regarding the ember Blomquist seconded a motion to approve Avenue allowing this item to be reexamined at the REZONING & PRELIMINARY SUBDIVISION THE HOME DEPOT Councilmember Awada moved, continuation of the applicant's request ff Development to the July 21,1998 City:(�-i NEW TEEN Masin seconded a motion to approve a subdivision and Preliminary Planned Sire: 5 Nay: 0 FACILITY City Administrator Hedges provided an overview on this item. EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 13 Tim Staley, Executive Director of the Southwest Area YMCA, discussed the plans for the proposed been center facility. Councilmember Masin asked wheq.thg:teensld be ,.Wauable to utilize the facility. Mr. Staley said that the facility would be open when sct w13s.4W.o.. d teens could come to the been center on a drop-in basis. Councilmember Masin asTced'whaYwtiuid'ka'ppen to the funding provided by the City if the teen center is not successful. Mr. SiA-fe explained that even if a small number of youth use the facility it will not close because the center will p' be there and internal dollars will be available for funding the operational costs. City Administrator Hedges suggested that an agreement be prepared between the City and the YMCA regarding the allocation of City.funds. Mayor Egan moved, Council�ber WaC�ler seconded a motion to approve a funding appropriation to the Southwest Area Y14CA to cOnWuct an addition to the Eagan YMCA to be used as a fut been center subject to an agreement regarding the ure use of the been center facility, to be funded with C.D.B.G. revenue. Aye: 5 Nay: 0 FINAL PLANNED DEVELOPMENT - JOHN B. GOODMAN LTD. PARTNERSHIP City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. John Bunkers, Project Manager for Johr) B.... .....Ltd. Partnership, discussed the proposal. Denise Gustafson, President of Inter Ggnatati4ua?'l i$iii and Health Care, Inc., explained the daycare concept Councilmember Blomquist moved,Coi£icilbttgher Masin seconded a motion to approve a Final Planned Development to remodel the property ad'eiiaiithe use from a medical clinic to a child daycare and preschool at 3386 Pilot Knob Road, located noide of Norwest Bank and east of Pilot Knob Road, legally described as Lot 1, Block 1, Norwest 2^a Addition in the SW Y4 of Section 10 subject to the following conditions: 1. A final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office.:; 2. All building, parkin&h.d driveQii� and landscaped areas shall be properly maintained, including replacemerit of any dee8�plant materials. 3. A 25 -foot setback f approved site plan for the solarium addition as per the 4. The building plans, materials and construction shall be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DLII,; 5. Any mechanical equipgiGi f; ftcfutlirig;Ytip{toP equipment, shall be screened from view from the public rightpf=3bay. 6. A detached trash en"ure is allowed at O'.northeast comer of the site. The enclosure design should satiso.""" ' eutCRp :itititg.4rty Code and should be made of same or similar brick compati*oi } -h.. b2;o2il+fir&¢truchue. EAGAN C]lY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 14 7. Signage shall not include.a pylon sign, and all signage shall satisfy City Sign Code requirements. 8. Landscaping shall be provided t .satisfy.screening and other landscape requirements of the City Code. 9. The modified parking xrelas shall include concrete curb and gutter. 10. The applicant should provide a copy to the City of the easement which provides shared access over the southerly drive. 11. The applicant is respoMible for obtaining and maintaining current any other permits, license, etc. from Dakptt :County..5!:.other regulatory agencies. Aye: 5 Nay: 0 CONDITIONAL USE PE"DMAN LTD. PARTNERSHIP City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Blomquist moved, Councilmember Awada seconded a motion to approve a Conditional Use Permit Amendment to allow above groundiietached garages in place of underground garages for a retirement home on property located:eastQf >siltit Knob Road and south of Mance Drive (Lot 2, Block 1, Marice Addition) in the SW?k tsf:$eytivii 2b st}ibject to the following conditions: 1. This amendment shall be:r6i!brded,at Ne Dakota County Recorders office within 60 days of City Council action. 2. As accessory structures, the garages shoul'd'uiatch the architectural design and exterior materials of the principal structure. 3. The easement agreements for areas of shared parking between Lots 1 and 2, Block 1, Marice Manor shall be modified to reflect the changes and the documents shall be recorded at the Dakota.Cgii 3y.4Recorder:soifice with this permit 4. All other conditions p(.#e orieij : [TP remain unchanged. Aye: 5 Nay: 0 CONDITIONAL -1 A -R -T TRANSIT COMPANY City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report Director of Public Works Colbert discussed the options that were considered in trying to address access to the Dart property. Gary Santoorjian, representinglii o'-I`raiisit;'skated,that with regard to Condition No. 1, Dart is willing to replat their property but tlig ::Want to ensureiQ- there will not be any additional fees charged. He further stated that with regard to,.Condition No. 5, outdoor storage will be needed and they want to be sure it is an allowed use. XXXX.... EAGAN CITY COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 15 Director of Public Works Colbert noted that Condition No. 9 should be changed to state that the detailed plans and specifications shall be approved by the City of Eagan and MnDOT. Councilmember Wachter said tk k�additional traffic on TH 149 is creating a bottleneck and added that he wished Dart would have considered,ConstKU. t; g. a. frontage road so traffic would be directed to c+flow of traffic ai this comer. Director of Lone Oak Road. He further said that iti&t16:f3 ¢Vitg3fU , , Public Works Colbert noted that attempts'aie l3Efiigdtede-t&riegotiate a joint Powers Agreement with MnDOT to conduct an access corridor sftiily for TH 149/55 because of the concern associated with future development. Councilmember WachteF:id that Dart's request should not be approved until the City has an idea how this will impact that intersection and to see if a JPA with MnDOT can be negotiated. Director of Public Works Colbert commented that this concern has been the same for every other development in the area and said he feei$.uncomfortable holding up a development by development process and said that if the Council is 0* emed glut the traffic flow a moratorium should be placed along the entire corridor until a study it ;wmplebEsd: Mayor Egan asked if the City c4diuld loseleverage with Dart Transit if the Conditional Use Permit is granted or would it be possible to wpFk:tikytit:12art;tp.try taC9me up with better access. Mr. Santoorjian said that the facility is a low volume opetafi®:arid#i�etEeQ. 4- ment will be serving the general public and not just Dart's owner/ operators and drivers. He added that they need to distance this facility from Dart's headquarters. He further added that Dart went through the trucking study process and this area was identified as being appropriate for this type of use. Mayor Egan indicated that he did not have a problam: with this development application. Councilmember Wachter said that he felt that approving jos request would result in piecemeal development. Councilmember Masin sgtedtliAt' i��%55 is a dangerous intersection and attention needs to be given to this area. Councilmember Blomquist moved; CoiiitC'ftember Masin seconded a motion to approve a Conditional Use Permit to allow the establishment of 36 squaze foot tractor repair and sales facility upon property located west of TH 149 and north of Stark's•'Restaurant on property legally described as Lots 1-10, Block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, Block 1, Eagandale Center Industrial Park No. 4 subject to the following conditions: 1. The contiguous "Dart property" shall be replatted into either a single lot of record or individual parcels that corfimkpnpd to,the.structures and uses that occupy the land. 2. Additional curbing a$'' phicaiw iistrated on the attached site plan detail shall be provided. 3. Additional Iandscaplfig�j.e.;sh;%ib'.9 h¢dgi mg and/or berming) shall be provided along off-street parking area's:fi fl?claiiifflj4R: 4. Tractor display shall be confined to the area graphically identified upon the site plan and limited to a maximum of nine vehicles. 5. The outside storage of awaiting repair and tri 6. All site signage shall.comply with all 7. Storm sewer coi to Pond EP -4 to trash handling/ recycling containers, tractors :bed on the site plan), shall be prohibited. provisions of the City Sign Code. all be extended from TH-149 right-of-way the TH-149 right-of-way. EAGAN CITY COUNCIL MEETING MINUTES, JULY 7,1998 PAGE 16 8. If the existing 33 -inch storm pipe proposed to be utilized by this development is not to City standards, the appYcimt shall reconstruct or repair the pipe in accordance with City *Engineering requiremew 9. Detailed plans and spe;*6h-c-kk` I i -i4l* ,aWoved by the City and MnDOT for the proposed entrance service' "i nd Stark's Restaurant parking lot reconfiguration. This Mlie shall be constructed with concrete curb and gutter and bituminous pavement: -,::*'1".`, 10. The applicant obtain all appropriate MnDOT permits for work within MnDOT right-of- way prior to the issuance of a building permit 11. The developer shall d46te theapj)ropriate ponding easement for Pond EP4 to include .....X. the calculated high wat& level pi tA three feet in accordance with the City Storm Water Management Plan. 12. All building, parkin& Jriy9:00esjan.4.Io-ndsaaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. The following tree preservation related conditions shall be upheld: A. The applicant shall install-.2fl.:�hi& "" B trees as mitigation for significant tree removal in excess-0411-�"`,'% '�limits- B. Tree protective mRaWres (i.e.4ifoot polyethylene laminate safety netting) shall be installed atttie the perimeter of the Critical Root Zone, whichever is greater, oi'significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to any site grading to ensure compliance with the approved Tree Preservation Plan. Aye: 4 Nay: I (Councilmember Wachter opposed) COMPREHENSIVE GUM AN -AMENDMENT - CM OF EAGAN CHANGING THE LAND USE:f 7.8�' INDUSTRIAL TO BUSINESS PARK (LOT 3, BLOCKA . , EAGiOMALE CORPORATE CENTER) City Administrator HedgesT..... this item. Senior Planner Ridley gave a staff report . Councrilmember Awada moved, Mayor Egan seconded a motion to approve a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1, Eagandale Corporate Center) from Industrial (BP). Aye: 5 Nay: 0 ROUND '-A;VLE Councilmember Awada moYi KAS Councilmember in seconded a motion to approve Change Order No. 2 adding Rocky Lane im 8-12 awarded at the June 16,1998 City Council meeting. Aye: 5 Nay: 0 FAGAN CrN COUNCIL MEETING MINUTES; JULY 7,1998 PAGE 17 City Administrator Hedges mentioned that he has prepared a guest column which will appear in the newspaper regarding the May 30 stojiiii:lf the Council so desired. Councilmembers were in concurrence with the guest column app¢"Mii g in the newspaper. Councilmember Blomquist mov4---� ....... ... W ..... .C.&n`jft"`W:j4!sin second a motion to authorize a ed guest column to appear in the newspapeirrleigi'ai�g e- ay-36storm. Aye: 5 Nay: 0 Councilmember Wachter said ti"uthorization should be given to the City Forester to remove certain species of trees from the approved tree list used for development. Councilmember Awada moved, Councilmember Masin seconded a motion to provide direction to the City Forester to review an ordinan amendment regarding tree species for development. Aye: 5 Nay: 0 .... Councilmember Wachter asked :k6out enfbiCMent efforts in regard to signage at gas stations. Senior Planner Ridley stated that a ma-s*'thailing was sent informing gas station owners of the City's Sign Code. Councilmember Awada said she had asked City Administrator Hedges to do some research regarding the ethics policies other cities have and mentioned that the City of Eagan does not have such a policy. She stated that she would like to share this information with the City Council and have them look into the ethics issue further to determine if there should be an ordinance that governs the Councilmembers. Councilmember Masin asked vyhen thV-MV,,.-TA Strategic Plan will be discussed by the Council. She said that this could be included as Pwt.-66'� tlput together in the Strategic Plan. Councilmember Masin commented: it the City -.'should not be required to pay sales tax to the State of Minnesota and suggested that morze#Thasis 6a given to this position. Councilmember Blomquist stated that she"ieceivrGl:letter from Jason Beskar requesting a signal fight be installed at Diffley and Rahn Road. she asked i trator Hedges to respond to his request for her. Councilmember Masin suggested that a community meeting be scheduled. Director of Public Works Colbert said that a community meeting is planned for late summer or fall. Lee Stransky, 2865 Pilot Knob how residents of Eagan can get a copy City. Councilmembers suggested he t he could inform the newspaper distrit. -drain on the west side of Egan Avenin rainfall since the May 30 storm has cal VISITORS TO BE HEARD for the cleanup of the tree debris. He asked Of.. . i . he T14j?ire 7c newspaper which is the official newspaper for the Wto the rio6rter for the paper who was present at the meeting so Apr. Mr. k0iPuky asked if the City crews could inspect the storm on Pilot Knob Road. He said that every 94d:Pdbk-'" kbidtb flood. CHECK REGISTER Councilmember Wachter moved, Mayoy.Egan seconded a motion to approve the check register dated July 16,1998 in the amount of W::�Kiie:-.5 Nay: 0 ADJOURRMENT The meeting adjoiLmed at 11:.Wp.m. to Executive.5r.;$sion for the purpose of discussing the status of pending litigation with Penn -Co j.We Mayor Egan and Councilmembers EAGANcn-Y couNcm MEETING miRrms, juLy 7, 1998 PAGE 18 Wachter, Awada, Masin and Blomquist, City Administrator Tom Hedges, Director of Public Works Colbert and City Attorney Jim Sheldon. Date If you need these minutes in an alternative form such as Eagan, 38M Pilot Knob Road, Eagan. MNS5ii2, (612) 01 The City of Eagan is committed to the policy lkat all pej. facilities and employment without regard to C0104: orientation, marital status or status with rega!I4.tp.pmkA, MIX City Clerk int, Braille, audio tape, etc., please contact the City of (MD phone: (612) 454-8535). have equal access to its programs, services, activities, 1, religion, national origin, sex, disability, age, sexual Agenda Information Memo July 7, 1998 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Resign ationBuilding Inspector— ACTION TO BE CONSIDERED: To accept the letter of resignation from Mike Barck, Building Inspector. Item 2. Patrol Officers— ACTION TO BE CONSIDERED: To approve the hiring of Nathan Tennessean and Steven Lounsbury as patrol officers. Item 3. Clerical Technician III/Community Development— ACTION TO BE CONSIDERED: To approve the hiring of Linda Dralle as a Clerical Technician III in the Community Development Department. Item 4. Temporary Recycling Intern— ACTION TO BE CONSIDERED: To approve the hiring of Myla Nofsker as a temporary recycling intern. Item 5. Temporary Engineering Intern— ACTION TO BE CONSIDERED: To approve the hiring of Chad Damell as a temporary engineering intern. Agenda Information Memo July 7, 1998 Eagan City Council Meeting Item 6. Temporary Public Works Intern— ACTION TO BE CONSIDERED: To approve the hiring of Marc Malinoff as a temporary public works intem. Item 7. Temporary GIS Intern— ACTION TO BE CONSIDERED: To approve the hiring of Timothy S. Cassidy as a temporary GIS intem. Item 8. Seasonal Street Maintenance Workers— ACTION TO BE CONSIDERED: To approve the hiring of Ben Anderson, Jeff VanOverbeke, Coy Bothwell and Chris Tebow as seasonal street maintenance workers. Item 9. Seasonal Park Maintenance Workers— ACTION TO BE CONSIDERED: To approve the hiring of Gregg McElroy, Pat Scanlon and Jake VanPutten as seasonal park maintenance workers. Item 10. Part-time Seasonal Supervisor/Civic Arena— ACTION TO BE CONSIDERED: To approve the hiring of Matthew Adams as a part-time seasonal supervisor in the civic arena. Item 11. Seasonal Skating School Coaches— ACTION TO BE CONSIDERED: To approve the hiring of Gretchen Kirpach and Crystal Stichter as seasonal skating school coaches. Item 12. Seasonal Skating Pro— ACTION TO BE CONSIDERED: To approve the hiring of Amanda Helebrandt as a seasonal skating pro. Agenda Information Memo July 7, 1998 Eagan City Council Meeting Item 13. Seasonal Skating Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Heather Kurata as a seasonal skating assistant. Item 14. Seasonal Park/Forestry Research Assistant— ACTION TO BE To approve the hiring of Keven McCalister as a seasonal park/forestry research assistant. Item 15. Part-time Seasonal Soft Ball Camp Instructors— ACTION TO BE CONSIDERED: To approve the hiring of Kathryn Pletcher and Sandy Hillyer as part-time seasonal softball camp instructors. Item 16. Part-time Seasonal Recreation Leaders— ACTION TO BE CONSIDERED: To approve the hiring of Jon Beecher, Kelly Melcher and Jennifer Utecht as part-time seasonal recreation leaders. Item 17. Part-time Seasonal Recreation Assistants— ACTION TO BE CONSIDERED: To approve the hiring of Kathy Johnson and Tara Knudsen as part-time seasonal recreation assistants. Item 18. Part-time Seasonal Basketball Referee/Recreation Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Richard Johnson as a part-time seasonal basketball referee and recreation assistant. Agenda Information Memo July 7, 1998 Eagan City Council Meeting �. APPROVE JOINT POWERS AGREEMENT WITH APPLEY VALLEY AND ROSEMOUNT TO PURCHASE TSI PORTACOUNT FIRE EQUIPMENT ACTION TO BE CONSIDERED: To approve the Joint Powers Agreement with Apple Valley and Rosemount to purchase TSI Portacount Fire Equipment. FACTS: The Eagan Fire Department in cooperation with the Apple Valley and Rosemount Fire Departments has purchased a TSI Portacount. This is a specialized piece of equipment that is used for testing the respirator fit for masks on self-contained breathing apparatus units. • The TSI Portacount when not in use is stored at Apple Valley Fire Station No. 1. ATTACHMENTS: • A copy of the Joint Powers Agreement is enclosed on pages —7— through I—. AGREEMENT TO ' ACQUIRE A TSI PORTACOUNT THIS AGREEMENT is made this, : day of 1998,: by and between the CITY OF APPLE -VALLEY ("Apple Valley"); the CITY OF EAGAN ("Eagan"); and the City of Rosemount ("Rosemount") (collectively referred to as the "Cities"). WHEREAS, Apple; Valley has purchased a TSI Portacount for use by the fire departments of the-Cities;;and WHEREAS, it is in the best interest of the Cities to agree concerning the ownership; use and cost,of the TSI Portacount. NOW, THEREFORE, the Cities hereby agree as follows: I. PURPOSE. The purpose of this Agreement is to provide for the sharing of costs as well as the use of the TSI Portacount for the Cities. 2. OWNERSHIP OF TSI PORTACOUNT., The TSI Portacount, is owned jointly by the Cities. Unless otherwise agreed by the parties or unless Apple Valley withdraws from this Agreement, the TSI Portacount shall be housed at Apple Valley Fre Station No..l. 3. USE OF PORTACOUNT. Apple Valley has purchased the TSI Portacount on behalf of the Cities for use by the fire departments, of the Cities. The device is used for testing the respirator fit for masks on self-contained breathing apparatus ("SCBA's"). A City may schedule reasonable use of the TSI Portacount for its respective fire department by contacting Apple Valley through its fire secretary. When not in use, the TSI Portacount shall be returned to Apple Valley Fire Station No. 1 in good operating condition. 4. FINANCIAL': RESPONSIBILITY. Eagan, Rosemount `arid Apple Valley have all made equal contributions for the purchase of the TSI Portacount in the.ainount of Two Thousand Two Hundred Fifteen and Four/100ths Dollars (S2,215.04). Unless otherwise agreed by the Cities or unless Apple Valley withdraws from this Agreement, Apple Valley will maintain the TSI Portacount. and invoice all Cities in equal shares for the cost thereof The Cities shall promptly remit the amount due to Apple Valley. 5. INSURANCE AND INDEMNIFICATION. Each of the Cities shall maintain in full force and 'effect appropriate insurance coverage on its use of the TSI Portacount. Each of the Cities shall indemnify, defend and hold harmless the other Cities against any and all claims, demands, losses, expenses, costs, interest, penalties, including but not limited to, reasonable attorney fees that such other Cities may incur or suffer, which arise or relate to that City's use, operation, maintenance of the TSI Portacount. Provided, however, that nothing herein shall be deemed a waiver by any of the Cities of the limitations on liability set forth in. Minnesota Statutes, Chapter 466. The Cities agree that each City is independently responsible to determine the adequacy and appropriateness of the operation of the TSI Portacount., The, Cities are cooperating in the acquisition and sharing of the use of the TSI Portacount. Other than the responsibilities described in this Agreement, the Cities have no duty, obligation nor liability toward each other as a result of entering into this Agreement. Each City shall independently conduct its own use of the TSI Portacount. Neither execution of this Agreement nor the cooperative purchase or use of the TSI Portacount, shall constitute creation of an entity among the Cities. 6. DURATION. The duration of this Agreement shall be perpetual, provided that any City may remove itself or may terminate this Agreement upon written notice to the other Cities. Provided further that no City shall be released from its obligations under Paragraph 5 above nor shall any withdrawing City be entitled to any reimbursement of funds paid under -Paragraph 4 above. In the event all the remaining Cities at any time agree to terminate this Agreement, unless otherwise agreed by such Cities, the TSI Portacount will be sold and, after paying all expenses incurred through the date of such sale, the proceeds shall be divided equally among the remaining Cities, whereupon this Agreement. shall be terminated_ and of no further force and effect; provided however, that the obligation of Paragraph 5 above shall survive termination of this Agreement. 7. EFFECTIVE DATE. Each City may sign a separate original of this Agreement and all the originals.shall collectively constitute this Ageement. This Agreement shall be in full force and effect when all parties, sign the Agreement. The signed Agreements along with a certified resolution authorizing the Agreement, shall be filed with the City of Apple Valley, which shall notify all Cities in writing' of the effective date of this Agreement. IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed. l CITY OF APPLE VALLEY, a Minnesota municipal corporation Its: Mayor 4Cc. By: MaryA. Mueller Its: Ci Clerk CITY OF EAGAN, a Minnesota municipal corporation 'By: Thomas A. Egan Its: Mayor By: Gene VanOverbeke Its: City Clerk E CITY OF ROSEMOUNT, a Minnesota municipal corporation , By: Cathy BuFfiO Its: Mayor By: usan Walsh Its: City Clerk Agenda Information Memo July 7, 1998 Eagan Cit' Council Meeting C. FINAL PLAT - BURROWS ADDITION ACTION TO BE CONSIDERED: • To approve a Final Plat (Burrows Addition) consisting of two lots. FACTS: • This is a replat of Lots 11 and 12, Block 2, Eagandale Center Industrial Park No. 3, located on Lunar Lane in the NE 1/4 of Section 11. ATTACHMENTS: (1) • Final plat drawing, page ID EXHIBIT "A" BURROWS ADDITION ....... ... f :fl f. . ... . ..... Sap. 4rY r[ It It A•6066I }$511 --------------------- ------- VT;"; y map ....... ... f :fl f. . ... . ..... Sap. 4rY r[ It It • •• '1 w• Y r a[ n Iiar:. `'••'] `.'iw to a . ........ ....... Agenda Information Memo July 7, 1998 Eagan City Council Meeting D. TREE CONTRACTOR LICENSE FOR TAMARACK TREE SERVICE ACTION TO BE CONSIDERED: To approve a tree contractor license for Tamarack Tree Service as presented. FACTS: • The City is in receipt of a tree contractor license application from Tamarack Tree Service operating out of Northfield. • The application has been reviewed by staff and is in order for consideration by the Council. ATTACHMENTS: • Application attached without page number. 01, Agenda Information Memo July 7, 1998 Eagan City Council Meeting E. ACTION TO BE CONSIDERED: To approve the recommended name of the Member Cities' PEG Access operations: Bumsville/Eagan Community Television. FACTS: The cable company's PEG access operations has never been officially titled. For years it has been operating under the company's name with "Burnsville/Eagan Access Television" or "local programming" as a tag line. The only official name for any of the operations has been "TV 15, Burnsville/Eagan Access Television," which the Telecomm Commission created/copyrighted for the public access channel, both for identification and promotional purposes. However, this only covers the one channel and not the entire operations. As one of the first steps in the transfer of PEG access, staff requested the Commission's Local Programming Advisory Committee to consider several names. It determined that `Bumsville/Eagan Community Television" best embraces the essence of the new operation. The name reflects the two communities it serves, with "community television" providing the overall focus of the new operation. Additionally, the current tree logo used with TV 15, which reflects both Cities' logos, has been recommended to remain in place. The adoption of a name, using the existing logo, would create an official name/identity for the new operations and ensure identification continuity. Therefore, the Telecomm Commission took official action at its June meeting to recommend the Member Cities officially name the new PEG Access operations, "Burnsville/Eagan Community Television", incorporating the TV 15 tree logo. This would be retroactive to July 1, 1998. l3 Agenda Information Memo July 7, 1998 Eagan City Council Meeting F. ADOPT MISSION STATEMENT FOR THE MEMBER CITIES' PEG ACCESS OPERATIONS ACTION TO BE CONSIDERED: To consider the adoption of the recommended Mission Statement for Member Cities' PEG Access Operations. FACTS: The Telecomm Commission has been directed, via the recently adopted revised Joint Powers Agreement, to develop the operations policies for the Member Cities consideration. In March, the Member Cities were presented with an interim PEG Access mission statement that was developed by staff. It was created with the understanding that the Commission would refine the statement, as necessary, and recommend a final draft to the Councils. At the Telecomm Commissions's June meeting, it reviewed the interim statement and recommends the Member Cities adopt the revised mission statement as indicated below. "To enrich, and communicate with, the communities of Burnsville and Eagan by providing quality public, education and government programming through a partnership of volunteers and professional staff." ISSUES: It is both the Commission's and staffs perspective that this statement reflects the essence of the intended new operations. The revisions to the interim statement reflect: 1) the goal of PEG access as a community communications tool; 2) the need for defining PEG; and 3) volunteers are already motivated otherwise they would not be volunteering, and staff should be committed otherwise they should not be retained. • With the adoption of a mission statement, the foundation will be established for staffs and Commission's review of the current operations policies, and to recommend the revision of existing and/or development of new policies consistent with the statement and goals of the PEG Access Management Plan. Agenda Information Memo July 7, 1998 Eagan City Council Meeting G. CONTRACT 98-22, JUBILATION ADDITION (IGHts) UT LITiES EXTENSIONS ACTION TO BE CONSIDERED: To approve the plans for Contract 98-22 (Jubilation Addition (IGHts) — Utilities Extensions) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, July 30, 1998. FACTS: • Contract 98-22 provides for the extension of sanitary sewer and water main to the proposed Jubilation Addition east of the intersection of TH-3 and Difiley Road within Inver Grove Heights. This extension is in accordance with the Joint Powers Agreement (JPA) between the City of Eagan and the City of Inver Grove Heights approved in 1997. • On June 16, 1998 the City Council held a Public Hearing for Project 737. After hearing presentations and comments from the public, the Council approved the project and authorized the preparation of detailed plans and specifications. ` • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. rdAOMiEATEIG'AcTrS STREEJT � 't TENTS yctPr Y✓ ttl� rr V it ty"itsiT�u' `�".li.' ra' rr Home,Hetghts Street Improements) and authonze;the advheryt�semen4 for a bid opening,- to beheld at 10 -D a.m. nFnday' ', Julj FACTS '• • �Contrt 86 7�?pr� o es dfor e ungrade of-,theNei. t vlthm' t he Co ntry Home l` '� l' #Heights` AdditlonOlfrofti et , current gra X ,buufacmg "to an Or stree eetion' ,; r. [ " L favi r lCrr tncludmgybitununous suiiac�ng�concrete curb &gutter, and ®MayS'1998 the CIty.Council, held <a Pu6'Iic�Hearing for P o71`7R'4Afte m' t${+'. ti+s-fir f f 8u.b T t3 4 t . at c j Eheanng �ppr,e�s,,,e,,ntations and comments from some of thea swim-ectedprop nown�e�rts,} dw nand4'adjacen"t7 to the Country•yH_ ome Helghts�•+A�dditionneighborhood� they+Councd - •; Erl apwproved� the project; and authorized "'the aptreparation:� of 'detail d�eplansk MY, R specification-. ."i;r,"a1• r e1S�,i =tis.1ed t ' 1 ,• 1h plans and specifications have`beenxcompleted andrare kbemg presented�to� the CI y r A �� v a "•1r _i'z+ �k�"i'ICt..^.i;"e4 r , Cou`ncil'yort it approval and ahognzaHon!of thaverusesent�foLs • Cityystafff Has +schedWed a neighborhood meeting wiih nieresimproperty,owrief on ir In July 8 iy 19�98,to„discussiand review the defaileallplans!andUpe,e, fications for the prof ty rr '' - : Le �s r rt.9 Ca s r { 1 LV !it .ter 4 ► e«+ v r fl.Ir IL '•ail if t 4 #:g } li>rL No N ' . t 1 M tl ' `.a� 1 !• , 1 r F/�.i r ` Yi ,{r' :l' ( - /''J7 __.-_.. a _.._.�.�_.... .►:.� .i W.�.a,:�.a.elia ” _uL[.r. - :1..taAL�i3.i.r,r �,A r� �:.e .pis..i.._ ` j4'r; iCrl 6 �� r a]Inf��atibn'S.Me fat ,Ag�nd July.719{98iftagan Crty�Councd�Ivteetmg'/ 1 �H ,COIYTRrACTa98``'1a7CUµ"MIR UNoTi 19 rdAOMiEATEIG'AcTrS STREEJT � 't TENTS yctPr Y✓ ttl� rr V it ty"itsiT�u' `�".li.' ra' rr Home,Hetghts Street Improements) and authonze;the advheryt�semen4 for a bid opening,- to beheld at 10 -D a.m. nFnday' ', Julj FACTS '• • �Contrt 86 7�?pr� o es dfor e ungrade of-,theNei. t vlthm' t he Co ntry Home l` '� l' #Heights` AdditlonOlfrofti et , current gra X ,buufacmg "to an Or stree eetion' ,; r. [ " L favi r lCrr tncludmgybitununous suiiac�ng�concrete curb &gutter, and ®MayS'1998 the CIty.Council, held <a Pu6'Iic�Hearing for P o71`7R'4Afte m' t${+'. ti+s-fir f f 8u.b T t3 4 t . at c j Eheanng �ppr,e�s,,,e,,ntations and comments from some of thea swim-ectedprop nown�e�rts,} dw nand4'adjacen"t7 to the Country•yH_ ome Helghts�•+A�dditionneighborhood� they+Councd - •; Erl apwproved� the project; and authorized "'the aptreparation:� of 'detail d�eplansk MY, R specification-. ."i;r,"a1• r e1S�,i =tis.1ed t ' 1 ,• 1h plans and specifications have`beenxcompleted andrare kbemg presented�to� the CI y r A �� v a "•1r _i'z+ �k�"i'ICt..^.i;"e4 r , Cou`ncil'yort it approval and ahognzaHon!of thaverusesent�foLs • Cityystafff Has +schedWed a neighborhood meeting wiih nieresimproperty,owrief on ir In July 8 iy 19�98,to„discussiand review the defaileallplans!andUpe,e, fications for the prof ty rr '' - : Le �s r rt.9 Ca s r { 1 LV !it .ter 4 ► e«+ v r fl.Ir IL '•ail if t 4 #:g } li>rL No N ' . t 1 M tl ' `.a� 1 !• , 1 r F/�.i r ` Yi ,{r' :l' ( - /''J7 __.-_.. a _.._.�.�_.... .►:.� .i W.�.a,:�.a.elia ” _uL[.r. - :1..taAL�i3.i.r,r �,A r� �:.e .pis..i.._ ` j4'r; iCrl Agenda Information Memo July 7, 1998 Eagan City Council Meeting I. PROJECT 732, OAK POND HILLS STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To receive the Draft Final Assessment Roll for Project 732 (Oak Pond Hills — Street & Utility Improvements) and schedule a public hearing to be held on August 4, 1998. FACTS: • Project 732 will provide for the reconstruction of the streets and the construction of public utilities to serve the Oak Pond Hills neighborhood. It also provides for the construction of trunk water main along Cliff Road from Oak Pond Road to Hay Lake Road. • This project, to be constructed under Contract 98-18, is scheduled for public bid July 16, 1998, with consideration for contract award by the Council August 4, 1998. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the draft final costs to be levied against the benefited properties. • The final assessment roll is referred to herein as a draft document because project appraisals determining benefit have not yet been completed. Assessments identified in the draft final assessment roll are based on the City's Special Assessment Policy. The anticipated appraisals will determine the maximum amount of the proposed assessments. These appraisal amounts will be incorporated into the final assessment roll to be presented at the final assessment hearing August 4, 1998. Agenda Information Memo July 7,1998 City Council Meeting J. AWARD CONTRACT 98-15, Stand -By Generator, Municipal Center Campus FOR COUNCIL ACTION: To receive bids and award Contract 98-15 to Ziegler to provide a peak alert/stand by generator for the municipal center campus. Bids: 1. Ziegler $523,343.75 2. Richland Electric $543,000.00 3. Master $597,323.00 FACTS: • The City Council authorized review of the need and feasibility for a stand by generator in March of 1997. • At the March 30 City Council meeting, the Council received the report and estimated costs for a stand by generator and the rate 70 program from Dakota Energy Alternatives Inc. • At the March Council meeting, the Council authorized the preparation of final plans and specifications: An estimate of $686,405 was provided. • Bids were opened on June 12 Bids were received from contractors. • The low bid was from Ziegler in the amount of $423,343.47. • Ziegler offered a voluntary deduct of $20,400 for a change in the voltage. This deduct is being reviewed by DEAI for recommendation. • Additional cost include DEAI costs for project design and management of $84,780. • Dakota Electric Association cost for electrical system modifications $65,200. • The City will receive rebates in the amount of $15,360 and a contribution of $47,239 towards the electrical modifications. • Total construction costs, after rebates, is $610,724.75. • Construction cost are approximately $75,800 less then estimated. • The Council has previously determined that the City would pay for the unit rather then lease. bio i•00tiNS The City staff will have to work with nearby residents to develop vegetative screen for the unit. It's expected that the unit will take 26 weeks to manufacture and install. ^�7 Irl, AgendaInfOrtnatibn%mem:)j r 7ul'y71±998 EagaGi y Council MeeUng�'{�t� t7 rt it iE-RN K+ES ' L �. . 1 •f r I.u': 1 y� air' �. s IT12Ni�K UTILIT{ES�--`'".-'r"'. • - + .d - #„ '.v *,�� t ,.Yy�y,11 A'C�TION TU BE C©NSIDERED �rTo receive The Final Assessment s` i •Lt r r e+"�w d � t l a ,; 723'(jSouthem Lkes/rIGHtsTtrunkUtilitie)andlscheduletapueLc hearing to br held�,on, J Au11998 '?+FACTS: ,f� ry r•1 '�hi� r..dis ,• r 5"-X Will in W, t,�Project723y provided for the 'extension' of trunk water main 'fo the Inver Grover n' leA�igpts arier?TH Ci'� ofEanan'I!iWaeoaSuinLccor Disltributi't PlanJThi'sIn le,Poroer's.4 }•gd tY+ 8 tk� PP y �� i f P J z aglso prDi�diO fioz thpe construcytion ofjtrun . stormA,seweramttfie area 1 "'!. ; J•4 }T,: • 1?,nM�C:ryLlu/•' t, MOW Y AG�LYY , r ti •�rTlus♦.project,, constructt&Rinder.CDritract 97 ]3„s: haslbeen ea.,- etall�costsy '; 9 •y , LYII� 4.dii'�ta� 'i. - `S''+, b f i •"'t'1” -- +_ tabulatedaandl a final a ssessmerif'roll pieparedt .1,Nil l i�'f�ir' b F�" ^_T �t ♦ {r �'. • This roll hs now+bean resented "to the Council fora eirconsiderauon of scheduhn a 1 S.- rl t publcheananngto�formally present the 4fi�nal rcosts,Cto beevi`ed again nst, thebene_fitedt+�',; 1, properties R 1 "t-.?�' z � � `• . ! � �< i{ t {I • R int Ai It CP IL. - . "•M1 H s .. fir, ♦. ri. 1 N a. - h ♦ 1 .lei' 1> „ iP."Tra ' t ft, ' y 1 �+ - �' tli•r" �i _ +1�. KY 1. .�� a `i � s,,i 'v'� '! 4 r :! tiwZ t.. 'f �t`I• ' li �+;,= L h _ , rY ;I1..:i-...i t :ya1—�. 4._.'nl:a.,�.ro-llre:J....aWiidlLs6id��v. OV v r ..9 %4 c n a Information Memo P .,I4VR Eagan &1 4 uly ky ci Me tin kt,§151 NMI' 'S R.D E; R A 1411 E U AREA.WIDE _D BUSINESS 4. !il BE CONSIDERED P"al - 1 1 '11117" WIAN irP__ tect 735 , 61 �jf-d -Y F+.UfVW Me Ove 10 p Us order to begintheMfe, Project, 736, aires lui gLU3111fVU ruqugem @H M ENT S 51 Lld!Mutibn orderiffig ' 'f 1JR 4'u 0 tllqu&gh WN r gH 4, velZT. Ali L I..., III I . I M, 1; il W.N� el , � I Wi Grand Mrarild usjkqsj, kF.!,' 1� 01 r L �k: x �P I 1Y 1 slty jj1p,tin&action was taken to corer 1uu nesoia. msible Unit ;of e mmeEagan) iew process. Whil`e�the Council approved ion otdering the y�;w Mprepay`gara0rCouncil adoption As buufa acnea resolution should be adopted mts b D rffle�� u s e`4* page `s lu he FW1 %.i Wi6s PAV t 'r iW �t U11, L 4. I 4. + I.H „i elft f Ur 14 - 1c 4N 0 NO. 98 - . f CITY OF EAGAN ORDER AUAR - GRAND OAK BUSINESS PARK I WHEREAS, there exists approximately 136.5 acres in the northeast portion of Eagan bound by I-494, Hwy 55 and Hwy 149 commonly referred to as the Grand Oak Business Park (GOBP); and WHEREAS, there have been several development interests and proposals for properties within the GOBP; and WHEREAS, it is piudent to conduct an environmental review as provided for in 'the State of Minnesota Environmental Review Program rules; and WHEREAS, an Alternative Urban Areawide Review. (AUAR) is the most appropriate form of environmental review provided for in the Minnesota Environmental Review Program for the GOBP. NOW THEREFORE, BE IT REVOLVED by the City Council of the City of Eagan, that an AUAR be completed for the area shown on the attached Exhibit "A". 1 CITY OF EAGAN CITY COUNCIL By: Its Mayor Motion made by: Seconded by: Those in favor: Those against: Date: Attest: Its Clerk CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the City of Eagan at duly authorized meeting,thereof held on the day of 1998, as shown by the minutes of said meeitng in my possession. E.J. VanOverbeke, City Clerk City of Eagan LLL v. No.iae 9TPTC TRUNK HW I 6►L''OM.'AMN .I i Q V K L+ � t' o � E t ® W ■� '— •.i •t �. :..ter � A+•� / � � ems- } tr � ' i O / R I • � � L' 4 .,.�L ' ",fir v� 44• � j L • r • 16 / 13 ° • V H RD RE DANE PRUP, ERTU y, i—L 'rJT entnpa 4gTeemoagc , or L J. j4 21 X It Ou tl y, i—L 'rJT entnpa 4gTeemoagc , or L J. j4 21 It r VT vl0 10 ulapitz"t;7111 4 1, or. mplMnCt. ; Tv, pItHr-Au t ar L, o 1!' va r 7 'tA AGREEMENT THIS AGREEMENT, entered into this day of 1998, by and between the City of Eagan (hereinafter referred to as the "City") and the Dakota County Housing & Redevelopment Authority (hereinafter referred to as the "Contractor") WHEREAS, the City.is undertaking a project involving the removal or demolition of buildings and improvements and site clearance of certain properties described in Exhibit A attached hereto; and WHEREAS, the City desires to obtain professional, services to assist it in carrying out.this project; and WHEREAS, the Contractor has qualified personnel available to -provide these services: NOW, THEREFORE, the parties do mutually agree as follows: I. Contract Terms: A. The Contractor listed is an independent contractor and not an employee of the City. B. The Contractor acknowledges that the City does not carry insurance on behalf of the Contractor. The Contractor must provide proof of liability insurance. C. The Contractor will provide its own medical insurance and Long Term Disability insurance. The Contractor will provide workers' compensation for its employees in accordance with state law. D. No benefits will be provided to the Contractor and no, reimbursements will be made for expenses incurred by the Contractor or its, employees, other than as specified. herein. E. Payments will be. made for services, provided as described in Section III. A. Compensation and'B. 'Method of Payment below. F. This contract may,beaerminated at any -time by a fourteen day written notice,by either the.City of the Contractor. Payments for services rendered but.not,yet invoiced would be made as of the termination date.. H. Scope of Work A. This shall consist of professional services to prepare bidding documents, specifications and contracts for the demolition or removal of the buildings,and improvements located on the`specified`properties; to solicit and receive bids from qualified contractors and recommend acceptance of an acceptable bid or bids; to monitor the performance of contractors working on the sites and ensure compliance with contract terms and applicable codes and regulations; and to recommend payment of contractors upon successful completion of work. as B. The services to be performed shall commence on 'July 8. 1998 and shall be substantially completed by October 6, 1998. Extension of this time for performance may be made only by mutual consent of the parties to this Agreement. III. Cost of Services A. Compensation. Compensation shall be based on an hourly rate of Fifty and No One Hundreds ($50.00) Dollars per Hour. Total compensation paid to the Contractor under this Agreement shall not exceed Three Thousand Five Hundred and No One Hundred Dollars ($3,500.00). Changes in;the Scope of Work may result in changes to the, maximum compensation paid to the Contractor. B. Method of Payment. It is expressly understood and agreed that in no event will the total compensation and, reimbursement, if any, to be paid hereunder exceed the maximum sum of $3,500.00 for all of the services required. The City will make payments to the Contractor no more frequently than once monthly based on invoices received and,services performed; authorized payments will be . made within 36 days of receipt of invoice. C. Other Costs. The City shall pay directly the costs of any other professional services deemed,necessary,by both parties to this agreement to accomplish the scope of services described herein. IN WITNESS WHEREOF, the City and the Contractor have executed this Agreement as of the date first above written. City of Eagan Un Its: Dakota County Housing and _B�d elopmA�ority Mark S. Ulfers Its: Executive Director EXHIBIT A THE REAL PROPERTY TO BE CLEARED UNDER THIS AGREEMENT CONSISTS OF THE FOLLOWING: Parcel Streeit Address 1. 2795 Linde Lane 2. 2799 Linde Lane 3. 908 Lawrence, Avenue 4. 912 Lawrence Avenue 5. 916 Lawrence Avenue C0 Agenda Information Memo July 7, 1998 Eagan City Council Meeting N. EXEMPTION FROM LAWFUL GAMBLING LICENSE ARC SUBURBAN FOR A RAFFLE TO BE HELD ON NOVEMBER 21, 1998 AT RIVER PARK ACTION TO BE CONSIDERED: To approve an exemption from the lawful gambling requirement for the Arc Suburban organization for a raffle to be held on November 21, 1998 at River Park. FACTS: • Staff is in receipt of an application from Joan Fawcett on behalf of Arc Suburban for this exemption due to the group's nonprofit status. The application has been reviewed by staff and is in order for consideration by the City Council. ATTACHMENTS: • Resolution attached on page o • Application enclosed without page number. S RESOLUTION CITY,OF EAGAN APPLICATION, FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE WHEREAS, Arc Suburban has_, applied for. an Exemption from Lawful Gambling License; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any, reason to deny; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the -Exemption from Lawful Gambling License for Arc Suburban to conduct a raffle on November 21, 1998 at River Park. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the -foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County; Minnesota, in a regular meeting thereof assembled this 7th day of July, 1998. E. J. VanOverbeke, City Clerk Agenda Information Memo June 7,1998 City Council Meeting O. AWARD CONTRACT 98-19, Walden Heights Park FOR COUNCIL ACTION: To approve contract 98-19 Walden Heights Park, trails and parking in the amount of $42,895.00 to Bituminous Roadways Inc. BACKGROUND: Walden Heights Park is under construction at this time with the Parks and Recreation Department acting as "construction manager" for various construction components. Bids for the installation of curb, parking and trails were received on June 15, 1998 and are being recommended for award. (See attached bid tabulation). BIDS: Bituminous Roadways $42,895.00 Minnesota Roadways $44,162.94 FACTS: • The City Council approved the additional park dedication and park design for Walden Heights Park with Lundgren Bros. Stonecliffe development. • The 1998 CIP included the development of Walden Heights Park at a proposed cost of $250,000. • Previous work orders including grading, storm sewer, seeding, surveying and staking, have totaled $48,000. • Additional work will be done on the park this fall or next spring. That work includes; signage, playground equipment, backstop and fence, infield material, and landscaping. CONCERNS: None at this time. Agenda Information Memo July 7, 1998 Eagan City Council Meeting P. PRELIMINARY SUBDIVISION EXTENSION (FOREST VIEW ADDITION) - TRILAND COMPANIES ACTION TO BE CONSIDERED: To approve an extension through July 15, 1999 of the Preliminary Subdivision for Forest View Addition located on Blackhawk Road, north of Red Fox Road in the NW 1/4 of Section 17. FACTS: • At its regular meeting of July 15, 1997, the City Council approved the Preliminary Subdivision of 2.65 acres and five single family lots. BACKGROUND/ATTACHMENTS: (1) June 30, 1998 Letter from Bradley J. Swenson, page. 3) Bradlev I Swenson P.O. Boz 22039 • Eagan, MN • 55122-0039 • (61 June 30, 1998 Ms. Marilyn Wucherpfennig City of Eagan Planning Department 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Forest View subdivision Dear Marilyn: Please consider this a request for the extension of preliminary plat approval for Forest View, received July 15, 1997. Do not hesitate to contact me should you have any questions. Sincerely,. .0,Q 04 Bradley J. Swenson TriLand Companies dmc 3d Agenda Information Memo July 7,1998 City Council Meeting O• REQUEST to Adjust the Park and Recreation 1998 Budget FOR COUNCIL ACTION: To approve an amendment to the 1998 Parks and Recreation Department budget by increasing expenses $14,250 and revenues by $18,710. FACTS: •The programs were added with the intent of increasing department revenues as follows: 395 Hockey New revenue: $13,710 Expenditures: 4320 Contractual Instructors $ 4.885 4237 Recreational Equip/Sup 1,665 4396 Building Rental 3,200 $ 9,750 415 New Program Development Arts and Humanities Council New revenue: $ 5,000 Expenditures: 4320 Contractual Instructors $4,500 • The programs generate an estimated $4,500 in additional net income. CONCERNS: None 1 ` + ~ .• 't yv.'R.:.,1 4 �,. 1 1 = , h ' j a 1 �•'r'♦t `«! 1'f FAPgenda Ictfo ma[lon McZmo �' L • "I t { ` ;. ! Yy([[ 1 4}: Julyr7,,1 g a , .0 nci } G 1998Ea an Gt Council .. t :� • / `< t 'Ite '-+F it'y'1'°_'si'!� 3, :' .3- r1y lY r. 7 3f i.F 1. l ,w r ra-s.rl� r�i a 1� , r 1 1� _'•�ivl/�° •�y '• } vnF��Y.'�'w�7 !g',�w , y .Y Y L>r r -t1 s 3" R GO C"+T�98 1�4 CITiY CA+MIP.TT. M 11'FiAC�ITsY ' �; '��' CLEARING & GRUiBBING ' 9s f• "''; =,xa[ "'an , t r rt ii r' i BE CONSIDERED: To approvemne 1 anfinal payment for Contract . t d _� rK, ys98 14 •(City ampus Aquatic Facility Clearing &Grubbing) in the amount of $25;240'OOli ' Enebaww Construction Company, and acceptgtthe imprgvvements,� ubject to ty r' Yy 1y - �R .r/^Ca°Psltd S 7P%cions r = 1 �/ r:'_ Mil + .. 'fe T � J ` ..i � � � �, Y 4 " ° •., t - T, - >�+ . •� ' � F � Xr�f ��c � R' F � �.� , �, r''ti4t '1 a X tFA°CTS r, h S• i Ktl „•, y r c x 'r ' A +, iIaL"i!4 r sslye��.l�Lr:v J'f1.ii. i M 3a: i' r �rK< .pyi�r 1 y,p •f Contract 98 14 pronded for the"removal;oflal trees necessary,jto,fconstruct the+Cltyi ' :., r ice. Y'rwRi '! '.}^• !:i SII• .^J Campus Aquatic Facfhfy, uri8er^a sepazate contract• r ., {�' c �_ i •- • J i . 9 •` S s.. `, - r, sAr--cX:..r $. aF1'. Vit• yAl ork has, been completed, fm accordance with City prepared app nd� r e 4spectficatfos, inspected by representatives of the Public Works Department andfound- 's " ao0 e,:i�n order for favorable Councilaction of final a e" �°' " p ymentZ acceptance"'subJect to ¢+ , is �Y '`•�.v-, H rn'1 ` i lthi arrantY4pro,}visionsgof the contract documents ✓I ,�F}•. „ .ti4r tP "'"� vH1i,?' :"'Y, A"wi:- _ t }t;�` i�`;_ j i•�.A 1 :� " �j '� � j � f r e.1 it � 'y �:• " t :•�l�Ti i , t d� dL , ..y �,tl� `tl h(y�'"'+ •�• �� '- � ztrty� rl � vv, •<r ; ar i :1ti�� wF Y- -,sl, '„'•'� 1; - .moi < _ f� 7 .y :� _ , `` t v : Il Y• '�.` l r ' ,i...Fy " 1, y T 4� •<y ,l. +' Y .J < U� ` !Ir X � r `'L 71 ` -.. ."t <� F.L-f,•�',f ,il r t C f IL r 411 A. t. ` y` r •. vf=ij rIt Al , Ali •-.; �, •r `J t .r'll f,fw 1 1. .� , '.r K{, r/' f� ,. 1 • r., L T. 44 47 `�ry .. (; rr -J `? •i. I.T. rl i f?r 't�L ♦ �r .S �.:• .. r1. ` I .. c - - � I ;.�.��.�6tj� } r .. I' R' T1s• i s�,'�.ie.,�Y.:.iS a.1s.+•.—K �i:,t...Y.l •.L,a�� p[T)}.ilr,..reba%�'alt -- '—� .�_Lw,a ,.. .', ..-mtd�.la1[�c._t�i� Agenda Information Memo July 7, 1998 Eagan City Council Meeting S. CONTRACT 97-13, SOUTHERN LAKES (IGH) TRUNK UTILITY YMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 2 to Contract 97-13 (Southern Lakes/ IGH Trunk Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 97-13 provided for the construction of trunk water main and storm across TH-3 to serve future additions of the Southern Lakes development within Inver Grove Heights. • This change will provide for the northerly extension of trunk water main from the Southern Lakes Addition to the Southern Lakes water tower across NSP property. This extension is in accordance with the City's Water Supply & Distribution Plan. • This construction was not included in the original contract work due to the uncertain location of the Southern Lakes water tower at time of bidding. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of $63,157.00 (25.7% of original contract). The associated cost will be the responsibility of the City Trunk Water Main Fund. ATTACHMENTS: • Change order No. 2, pages -3fo— through. 35 19 0i yam+ Contract No. 97-13 Change Order No. 2 Project No. 773 Date: June 26, 1998 PROJECT NAME: Southern Lakes (IGH) Trunk Utility ImDeosemmts PROJECT DESCRIPTION: This project consists of theconstruction'of trunk watts main and trunk storm sewer across State Trunk Highway 3 to serve fume additions of the South= Lakes Developmer.L This will provide a comecriaa to the Southern lakes Water Tower and the looping of the; water main system Tris project also includes the storm sewer outlet for Pond LP -30, across Highway 3. CONTRACTOR: ENGINEER: Burschville Construction. Inc. Bonesnoo. Rosette. Anderlili 11440 - 8th Street NE Box 65 & Associates. Inc. Hanover, MN 55341 2335 West Trunk Highway 36 StPauL MN 55113 DESCRIPTION OF CHANGE ORDER WORK: To request authorization and compensation for the Contractor to complete the water main installation from the north edge of Southern Lakes Addition to the Southern Lakes Water Tower. Also included in the Change Order will be the grading and construction of the access rad. all related restoration, and the ctiainfin fence to separate the water tower from NSP property. The remaining items are listed below. The water main will be installed during the moat of July. The rod construction will be done upon the water tower erection being completed JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER In an effort to reduce the cost of bidding and detailed specifications, the City requested bids from three contractors who have active projects in Eagan. This project,will then be done as a Change Order. Burschville Contraction submitted the low bid, and was able to complete the work within the time cont dints. 1M9449584\CHNGEOR2-WB2 �/ 1:4181496841CHNGEOR2WB2 Contract Unit Total -Nu. Item Unit_ Quantity Priv Amount Change Orde s Na 2 Part I - Trust Water Slain 1 16' DIP, Class 51 LF 475 35.00 516,625.00 2 6- DIP, CL 5Z for bydnat feed LF 9 20.00 $180.00 3 16'battedlyvalve and box EA 1 1,475.00 $1,475.00 4 6' gate valve and box EA 1 450.00 $450.00 5 Hydrant EA, 1 .000.00 $1,300.00 6 Connect to ea. 16' -am maim EA 2 500.00 111,000.00 7 Fittings LB 3,600 1.25 $4,500.00 8 Improved pipe fotmdaom manna! LF 200 0.01 S2.00 9 6' high chmlmt fence LF 11000 10.00 .$10,000.00 10 Salvage efiamfmkfma. LF' 200 5.00 $1,000.00 11 Vehicular gate EA 1 950.00 $950.00 12 Topsail borrow (LV) CY 200 12.00 S2.400.00 13 Seeding 38A, with farnTi= AC 1.6 1,406.00 $2,240.00 14 Silt Peace LF 200 2.00 $400.00 15 Locate and am under Hr fad pipeline EA 1 750:00 5750.00 16 Restacted activity under trace fuse IS 1 700.00 5700.00 Total Part I -Trunk WanSMain 543.972.00 Part 2 - Acme Rated Construction 17 Common excavation CY 300 4.00 $1,200.00 18 Subgradepieparatirm SY 1,600 0.56 $800.00 19 Ceotrm7efebeiic SY 400 1.65 $660.00 20 Class 5 egg. base,. I00i crushed TN 600 12.00 57,200.00 21 Type 41B I i-aee vaar course TN 150 36.00 55,400.00 22 Adjust valve box EA 1 175.00 $175.00 23 Adjust sump mmboae casting FA 1 200.00 5200.00 24 Wood Eberbleaker SY 11000 3.00 $3,000.00 25 Install bomtda and dW& LS 1 550.00 3550.00 Total Pett 2 - Aams Aced Cation $19.185.00 Total Part I - Trak Want Main $43:972.00 Taal Pat 2 - Accts Rad Construction $19,185.00 _ Total Chaage Order Na 2 $63,157.00 1:4181496841CHNGEOR2WB2 CONTRACrSTATUS TVWWCOMPLMON DATE Original Contract: - iune 15.1998 Change Order No. 2 October 31, 1998 Subtotal of Previous Change Orders: This Change Order. New subtotal of all Change Orders: Revise Contract Percent Increase for this Change Order to Original Contract Amount: Percent Increase for total of All Change orders to Original Contract Amount 25.6% 31.6% j AMOUNT $246.265.50 $63.157.00 $14,597.50 563.157.00 $77,754.50 $324.020.00 By: . Date: City Department Manager City of Fagan CoaacUAcdon: Mavor: Clerk Approval Date: Distribution 1 : City 2 - Contractor l - Engineer I - Bonding Company l.\ 49\49584\CHNGEOR2.WB2 31? 6-.Pq Agenda Information Memo July 7, 1998 Eagan City Council Meeting PUBLIC HEARINGS A. VARIANCE ( 609 Lantern Court) Rob and Teresa Kavanaugh ACTION TO BE CONSIDERED: • To approve or deny a 12 foot Variance to the required 30 foot building setback from a public right-of-way in an R-1 single family residential district for Lot 34, Block 3, Country Hollow Addition. FACTS: On May 30, 1998, a severe storm damaged several homes in the City of Eagan. The attached, two -car garage, on the subject home was severely damaged and needs to be replaced. The applicants are requesting a 12 foot variance to the required 30 foot building setback from a public right-of-way for the purpose of rebuilding the attached garage and adding a 240 square foot third stall. The attached two -car garage was at the required 30 foot minimum setback before the storm, while the proposed third stall would encroach 12 feet into the setback area. • The additional garage space would increase the lot coverage to 16%. The maximum coverage allowed by City Code is 20%. The subject lot is located at the outer curve of Lantern Lane allowing the building to appear setback farther than the existing homes. • The proposed garage and additional third stall were designed to aesthetically match the existing home. ATTACHMENTS: 0 Staff report, pages 46 through 1 PLANNING REPORT CITY OF EAGANI REPORT DATE: lune 22, 1998 CASE: 24 -VA -09-06-98 APPLICANT: Theresa and Robert Kavanaugh i HEARING DATE: July 7, 1998 PROPERTY OWNER: Theresa and Robert Kavanaugh PREPARED BY: Erik Slettedahl REQUEST: Variance LOCATION: 609 Lantern Court COMPREHENSIVE PLAN: D -II (Mixed Residential 0-6 units/acre) ZONING: R-1 (Single Family Residential) SUMMARY OF REQUEST The applicant is requesting a 12 foot Variance to the'required 30 footbuildingsetback from a public right-of-way in an R-1 single family residential zoning district for Lot 34, Block 3, Country Hollow Addition (PID# 10-18275-340-03) in the SE'/. of Section 24. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40; Subdivision 3C states that the Council may grant a Variance and impose conditions and safeguards therein if: f 1. The Council shall determine that the special conditions) applying to the structures or land in question are peculiar to such property or immediately generally to other land or structures in the district in v granting of the application is necessary for the applicE 2. The granting of the proposed variance will not be. the Comprehensive Guide Plan. ning property and do not apply said land is located, and that the to the intent of this Chapter and 3: That granting of such Variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable -hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subd. 6, requires a 30 foot building setback in a single family residential district. City Code Section 11.2, Subd. 3, states that no nonconforming structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any manner which is not in conformity with this Chapter without a Variance. BACKGROUNDIHISTORY Country Hollow Addition received final subdivision approval in October.of 1987. At the.time of subdivision, there were no variances granted to the required 30 foot building setback. The existing singlefamily home on the. subject lot was constructed in, 1991. On May 30,.1998,;a severe storm damaged several homes in the City of Eagan. Therattached, two -car garage, on the subject home was severely damaged during this storm and needs to be replaced. EXISTING,CONDITIONS The subject lot is 13,053 square feet in area and is situated at the northwest corner of Lantern Lane and Lantern Court. Lantem Lane is a curved circle and the subject lot is located at the outside curve of the right-of-way. The existing home hada lot coverage of 1,850 square feet (14% of the total lot size), including the attached garage, before the storm. The attached garage was located at the required 30 foot setback from both public rights-of-way before it was severely damaged during the storm. The dwelling unit is 17 feet from the common side yard property line on its west side. There are three existing homessto the south of the subject lot that take access from Lantern Lane, all of which are at or near the 30 foot minimum setback. The existing home to the north of the subject lot takes access from Wildflower Way and is also at the 30 foot minimum setback. EVALUATION OF REQUEST The applicants are proposing to reconstruct the 477 square foot attached garage and add an additional 240 square foot third stall. According to the applicant, the proposed third stall to the attached garage would be twelve feet in width and encroach 12 feet into the required 30 -foot setback. The additional space would increase the lot coverage to 16% of the total lot size. The maximum coverage allowed by City Code is 20%. It appears that the impaci.of the proposed addition into the setback area is reduced because the lot is located at an outer curve,of.Lantern Lane. The outer curve mows the,building to appear setback farther that.the other existing homes: 4) APPLICANT'S ESTIMATE OF HARDSHIP The applicantswe re unfortunate .victims.onMay 30' when they lost their attached garage -to the storm. They have stated that they are in need of morestorage space in,their existing home and would like to take this opportunity to rebuild in order to accommodate their needs. The applicants have also stated that the only direction they can expand is east due to the.configuration of the home on the comer lot. The,applicants believe that the proposed addition would not obstruct the view of the neighbors to the north because the adjacent home is situated so that it takes access from Wildflower Way. They also believe the addition will not impact the aesthetics of the neighborhood because the curve of the road gives the appearance the home is setback farther that the others along Lantern Lane. The applicants have included drawings that show the proposed attached garage and additional space were designed to preserve the design integrity of the existing home so that it -does not detract from the appearance of the neighborhood. SUMMARY/CONCLUSION The applicant is requesting a 12 foot Variance to the 30 foot minimum building setback requirement from a public right-of-way for Lot 34, Block 3; Country Hollow Addition for .the purpose of rebuilding an attached garage that was severely damaged.during the May 30'" storm and adding an additional 3rd stall into the 30 foot setback area. The Variance is requested because of the limited buildable area of the comer lot. The applicants believe that the addition garage space will not have any adverse effect on the neighborhood because of proper design of the addition and the location.of the subject lot on the outer curve of Lantern Lane. ACTION TO BE CONSIDERED To approve/deny a 12 foot Variance to the required 30 foot building setback from a public right- of-way in an R -I Single Family Residential District for Lot 34, Block 3, Country Hollow Addition. W Location Map OIL d u PRO CR' Sil O ao a4• ` WITHAM LN. - to o° 0 LL r co NY DQ 6ti �Se °. o G �AIRIE CIN. L Subjecl LoJ RD. P.aa S i 2— CC JNTRY81 Z CCUNTRY8/°R 0 W O h 7 s O N 0 COyRt u C.S.A.N. No. 30 (DIFFLEY ROAD) Aoo o - Sao eao f-'efd Development/Developer.. Rob and Teresa' Kavanaugh Application: Variance Case No.: 2q.VA-09-06-98 (13 1+ Egan City of Ea ' Gry of 4p.e Canmvelry O.Y.bpm.et 0.p.rtm.nt S V OT 35 1 O 0.. V� Y 30 N7,6 2 0 v� 135 57, �. N; 4j0 \\w ve A \43-, o 4 01 KE VIEWED DATE �'�''J-� - • RY. SCALE I" a 30' Flzof>o s Pur FOV E.a - . /Jo WA L KOUT- LEGEND OurLEGENQ INVERT ELEvATION AT SERVICE ExTENSION• o DENOTES IRON MONUMENT PROPOSED GARAGE FLOOR,. ELEVATION • u DENOTES WOOD HUB SET - PROPOSED FIRST FLOOR ELEVATION • �^�'-' ° DENOTES EXISTING SPOT PROPOSED BASEMENT'F.LOOR - 53M,' [)-Zoe ELEVATION ELEVATION (Sup) ,DENOTES PROPOSED SPOT ELEVATION' DENOTES DRAINAGE DIRECTION Nom: VERIFY ALL. FLOOR HEIGHTS WITH. :II i FINAL HOUSE PLANS I harelly cartlt,y )not this survey plan or report was prepared py me or under my direct supervision and to"at 1 am a duly Registered Land Sarveyor under the L a of the State of innssota. Brodlsy J.CWjl( icon, Mn. Reg. No. LU35 Oats Tx � . +,rY'!�M.M1,�ej•CIY r`�^ L �� .- 1 �. �-..++ Y'�.iTr ! � . t �. �.IhE-t7 �'Af�1�.L la.af- t?i�:' �."'F- .�>,�y+. n'w'- • �' _:'�•� } i,},� - � �`. �1 15 -� 1\ N �� lr�f J 4 � • - lN1 �� T C �y� �• �J 1 ��y.1 r. � r :+��- 1♦!h ii; yb•Cq 1 4 - y i �'ii'ttt �»� M1 r%rR - j.rw1"fKJ '�fSA!•t.�Tf fi�t�CA^y�i71 i.); J � - �� r F •.i •..1�fr+F�'s4'•.3_'•f l�: _/?I[ GY S /C' r � i h.• ! �' O= - Y�rA ... � ��?GJ I p... �"ri ll. i�'••I�...V�+✓�i. Ta� G,ir f ,. PRE STORM ELEVATION PROPOSED ADDITION Agenda Information Memo July 7, 1998 Eagan City Council Meeting B. VARIANCE (4287 Sun Cliff Road) -Tim and Brenda Sweet ACTION TO BE CONSIDERED: To approve or deny a four (4) foot Variance to the required ten (10) foot side yard dwelling unit setback for Lot 18, Block 1 Sun Cliff 2"d Addition, located at 4287 Sun Cliff Road. FACTS: The applicants are requesting a four (4) foot Variance to the ten (10) foot side yard, dwelling unit setback for the purpose of adding a 556 square foot addition above the existing garage and foyer. The garage is at the minimum five (5) foot side yard, accessory building setback. In order to keep a straight line from the garage and the proposed addition, the addition would encroach four (4) feet into the dwelling unit setback area. • The lot width of the subject lot is 68 feet at the front yard setback line and has a lot size of 10,995 square feet. The existing home is at or near the minimum required setbacks on both sides of the property, limiting the options for any structural expansion. It appears that shifting the addition to the rear of the property would likely destroy a mature tree. Adding additional space above the garage and foyer would not add any addition building coverage to the existing lot. ATTACHMENTS: Staff report, pages q I?_ through 57—. �1 PLANNING REPORT CITY OF EAGAN REPORT DATE: June '15, 1998 APPLICANT: Tim and Brenda Sweet PROPERTY OWNER: Tim and Brenda Sweet REQUEST: Variance' LOCATION: 4287 SunCliffRoad CASE: 29 -VA -08-06-98 HEARING DATE: July 7, 1998 PREPARED BY: Erik Sletwdahl COMPREHENSIVE PLAN: D-1 (Single Family Residential) ZONING: PD (Planned Development) SUMMARY OF REQUEST The applicant is requesting a four (4) foot Variance to the required ten (10) foot side yard dwelling unit setback for Lot 18, Block 1, Sun Cliff 2nd Addition (PID# 10-72976=180-01)'in the NW '/. of Section 29. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a Variance and impose conditions and safeguards therein if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures, in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The.granting -of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3.. That granting of such Variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subd. 6, requires.a ten (10) foot side yard setback for a dwelling unit in a single family residential district. The subject lot is in a planned development, that is subject,to these requirements. City Code Section, 11.2, Subd. 3, states that no nonconforming structure shall be erected, converted; enlarged, reconstructed, altered, or changed in any manner which isnot inconformity with this Chapter without a Variance. BACKGROUND/HISTORY Sun Cliff 2n1 Addition received final subdivision approval on July 19, 1983 -and is part of the Eagan Hills West Planned Development. The Eagan Hills West Planned Development Agreement, dated April 3, 1979, originally required the Sun Cliff Addition area to be,a medium density residential area of 9-12 dwelling units/acre. The developer of the Sun Cliff Additions proposed a smaller lot, single family and duplex subdivision with a,lowered density of 5.9 . dwelling units/acre. The: minimum required lot width was lowered from:85 feet to .75 feet and minimum lot area from 12,000 square feet to 9,375 square feet. Sun Cliff 2"" Addition was granted Variances of ten (10) feet to the required thirty (30) foot setback from a public right of way,for all comer lots in the subdivision. EXISTING CONDITIONS The subject lot is 10,955 square feet in area and has a lot width of 68 feet at the required 30 foot setback to a public right of way. The minimum requirements for a standard single family residential lot are 12,000 square feet area with a lot width of 85 feet. The subject lot is pie shaped and narrows toward the rear lot line. The existing single family home was constructed in 1986 and has been occupied by the applicants since that time. The home has a lot'coverage of 1,490 square feet including the attached garage. The attached garage is located at the required 30 foot setback from the public right-of-way and 6 feet from the side yard property line. The dwelling unit isatthe:required 10 foot side yard setback on both sides of the lot.. There is a mature tree.located in the rear yard+area-near the back of the existing home. . EVALUATION OF REQUEST The applicants arepr6posing to construct a 556 square foot addition to the existing home above the garage and foyer. In order to keep a,structurally and aesthetically clean line, the proposed addition would come up to the edge of the existing garage. Since the proposed addition is living space.and the existing garage is six (6) feet from the side lot line, the proposed addition would encroach four (4) feet into the required ten,(10) foot,side yard dwelling unit setback. It appears that shifting the proposed addition to the rearbf the home would be extremely limiting due to narrowness of the lot and would destroy the mature tree located in the rear yard. 4q .. APPLICANT'S ESTIMATE OF HARDSHIP The applicants have stated they are in desperate need of more space in their existing home and that their options are ektremely limited for additional space due to the lot width and configuration. They believe that proposing additional space above the garage is their only option because of the narrow lot width:at the rear of the property and the desire to, save the existing mature tree. The applicants also believe the proposed addition preserves open space by not adding any additional building coverage to the lot. The proposed addition could.be shortened four feet from the edge of the garage but the applicants believe this would not be aesthetically pleasing and would detract from the exterior appearance of the home and the neighborhood. SUMMARY/CONCLUSION The applicant is requesting,6 four (4) foot Variance to the 10 (ten) foot minimum, side yard setback requirement for Lot 18, Block 1,,Sun Cliff.2 Addition for the purpose:of building an addition above the existing attached garage. The Variance is requested because of the limited buildable area of substandard lot and in order"to maintain an even line with the existing garage. ACTION TO BE CONSIDERED To approve/deny a four (4) foot Variance to the required ten (10) foot side yard dwelling unit setback for single family residential building for Lot 18, Block 1 Sun Cliff 2nd Addition. MEN IV '+s& POP dv �oj �L� n jag o�cao� o .� -coo. aa00000��w �vo�o 4o as o eo�MD� o� �� O t ®ti ��VJ ®GGa /s C.1. WINDEN 6 ASSOCIATES, INC. LLQ• _ �u� LAND SURVEYORS Tel -{10.744{ 1311 EUSTI$ Sty ST. PAULF MINN. 65106 FOR: Z'ACHY.AN HOMES 60 ss� Scale: le z 30' C Denotes Iron ATO ument Q,r� 0 \ • � ge ,'•� o \ s oor v ir c143 \\0 w C. NOTE: - �. �e c Deno[es.Vocden Stake Prcposed'Carage_Floor E1.' 9�r••b t / (`9Dc 9) .Denotes Propose' ' - -� Finished Ground E1. 0q^ Denotes Direction L ` ` Cf Surface'Dra'inage Vertical Datum - 4-G.V.D. 19.9 'p / Lot 18, Block 1, SUN CLIFF SECOND \0\41 ADDI-TION', Dakota County,. Minnesota v� 1'896.2) WE HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY Of THE ROUNDAIIES OF THE LAND ABOVE DESCRIBED AND OF THE LOCATION OF ALL SUILDINGS. IF ANY, THEREON, AND ALL VISIFLE ENCROACHMENTS. IF ANY, FROM OR ON SAID LAND Doled 111i,yLr daY of N�OiC-4 A,D. I9560 C. R. WINDEN A ASSOCIATES, INC. Reryed- 3•[7-86 ....... h ( �� 501 10..erw. IMinwe,ere RepnLalien No 1116 5.. ro.7An I I To: Mayor Tom Egan and Council members Patricia Awada, Bea Blomquist, Sandra Masin and Theodore Wachter Concerning the property'at 4287 Sun Cliff Road, Lot 18, Block 1, Sun Cliff Second Addition, Dakota County, Minnesota. Zoning classification - PD Surrounding land use is single family homes. I . Reason for Variance application - We want to build an addition above our existing foyer and garage, but in order to build the way we have planned we will have living space too close to the lot line because our garage is six feet from the lot line. We built our home in 1986, my husband and father did all the masonry, cabinet making and finished carpentry on our home..We built it with the idea that this is the home we would live in forever ! We were planning on having abig family and always thought there would come atime when we would add on rather,than move. We have fourchildren now and my husband is the part time music director at our church so he has his office in our bedroom. We desperately need more space, we need to add on a bedroom and an office. We thought it was best to add on by building above our existing garage and foyer, because it would not take up any of our yard, where:our four children like to play. Also to add on to the back south side of our home we would need to get a variance because our lot is pie shaped and we would be too close to the lot line, if we would add on to our house on the back north side we would also need a variance again for the same reasons. There is one mature tree in our lot that would'have to be removed if we were to add on to the back north'cornenof our home and we have lost three'trees,in the last year from our lot and would hate to have to remove one to add on more space. Eric (at City Hall) informed me that the lots in our development are smaller than the standard lots in Eagan; unfortunately when we were buying our house, it was our first house and we didn't know that this would be a problem when we wanted, to add on in the future. Our kids attend Oak Ridge Elementary and we have been very happy with that school`and'the teachers there and we want our kids to continue attending there, so moving isn't really an option. Also we can add on more space much cheaper than we could buy a larger home because most of the work can be done for cost, so it is not financially feasible for us to buy a homewith five bedrooms and an office. We were also informed by Mike Barck in the building permit department at the City Hall that we could build this addition without a variance if we took off four feet from the side so that our living space would be ten feet from the lot line. Because our garage is out in front of our house we feel this would be displeasing to the eye because it would not be centered on top of our garage and would detract from the outer appearance of our home and affecNthe appearance of our neighborhood as a whole. After spending much time trying to figure out how to add on more SS living space to this house we have come to the conclusion that no matter which area we want to add on to, we will have to apply for a variance. We feel that with this plan we can keep the existing house exactly like it is without extending any outside walls which would cause us to lose some of our yard space and we won't be taking up any more space between our house and our neighbors house, therefore this addition would add to the looks of.our neighborhood rather than building on three quarters of our garage and detracting from the appearance of our neighborhood. Please grant us this variance so we can add on the much needed space to our home while'improving its appearance. Than you for your timet, Tim aKd Brendd Swe t at! 4296 Sun Cliff Road Eagan, MN 55122 June 29, 1998 Community Development Dept. 3830 Pilot Knob Road Eagan,. MN 55122. . re: Case 0 29 -VA -08-06-98 Tim & Brenda Sweet Variance Request Gentlemen: We understand that Tim & Brenda want to extend their upstairs living quarters over their garage. Since the garage sits less than 10 ft. from the property line, they will need a variance to do this. We have no objection to this variance. Tim and Brenda are both responsible people, good parents, good neighbors, and we'd like them to be around here for a while. The variance will enable them to enlarge their home to accommodate their enlarged family. The addition will add to, not detract from, the beauty of their home. It will also keep them in the neighborhood. Lotthemhave the variance. Sincerely, �J Warren A.7!/entink n Delores F. Jentink G�r_:7,-,A✓ Agenda Information Memo July 7, 1998 Eagan City Council Meeting C. PROJECT 734, TOWN CENTRE DRIVE 100 SIDEWALK IMPROVEMENTS ACTION TO BE CONSIDERED: To close the public hearing and approve/ deny Project 734 (Town Centre Drive 100 — Sidewalk Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • Dakota County HRA, in conjunction with their senior housing development, is constructing a 6 -foot wide concrete sidewalk along their entire frontage adjacent to Town Centre Drive. This proposed project was initiated in response to a request from Dakota County HRA to improve pedestrian access for the remainder of Town Centre Drive 100 area. • On December 16, 1997, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of sidewalk improvements within the Town Centre 100. area. • On May 19, 1998, the feasibility report for Project 734 was presented to the City Council and a Public Hearing was scheduled for July 7 to formally present and discuss the report with the affected property owners. • An informational meeting was held on June 18, 1998 at 4:30 p.m. at City Hall. None of the affected property owners within the construction or assessment area attended the meeting. A representative from Dakota County HRA was present and was provided information on the project. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages 19-1�— through. M City of Eagan Report for Town Centre 10.0 Sidewalk Improvements City -Project No. 734 Eagan, Minnesota May 1998 , city of edgan May 19, 1998 THOMAS EGAN Maya - PATRICIA'AWADA - BEA BLOMQUIST honorable Mayor and City Council SANDRA A. MASIN THEODORE WACHTER City of. Eagan COUOCB Memoers 3830 Pilot Knob Road THOMAS HEDGES Eagan, MN 55122 Cty, Aami{ustrator RE: Town Centre 100 Sidewalk Improvements Report E. J. VAN OVERBEKE city Clerk City Project No. 734 Dear Mayor and City Council: Attached is our report for the Town Centre 100 Sidewalk Improvements, City Project No. 734. The report presents and discusses the proposed improvements and provides a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Sohn P. Gorder 'Development/Design Engineer I hereby certify that this report was prepared by ire or under my direct supenision and that 1 am a dulwRegistered Professional Engineer under the laws of the State of Minnesota J, fin P. Golder Date: 5' /-;- 96 .Reg. No. 22813 Reviewed By:" ` ` `) 711 A9 Public Works Date T i 1 -711 Reviewed By:�a%6'�/7n. Finance Dept. Date MAINTENANCE FACILITY MUNICIPAL CENTER THE'LONE OAK TREE 3501 COACHMAN POINT 3 830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND.GROWTH IN OUR COMMUNITY EAGAN. MINNESOTA 55122 EAGAN. MINNESOTA NOB 55122-1807 PHONE. (612) 681.4300 PHONE. (612) 68141600 FAX: (612) 681-4612 Equol OppORunity EMPloyer FAX. (612) 681.4360 Too: (612) 454-8535 (`(/(�/ n)D:(612) 454.8535 TABLE OF CONTENTS Letter of Transmittal/Certification Page Table of Contents Scope* ...................................................................................................................... I Feasibilityand Recommendations.......................................................................1 Discussion.............................................................................................................2 Town Centre 100 Sidewalk Alternate— Waterford Apartments - Easementsand Permits .............................................................:.........................2 CostAnalysis.......................................................................................................3 Areato be Included..............................................................................................3 Assessments ..................... RevenueSource.................:..................................................................................4 ProjectSchedule.........................::........................................................................5 List of Appendices Appendix A - Preliminary Cost Estimates Appendix B - Preliminary Assessment Roll List or Figures Figure I - Location Map Figure 2 - Sidewalk Improvements — Assessment Map Figure 3 — Existing &Proposed Typical Sections Figure 4 —.Sidewalk. Improvements (F/ Scope This project provides for the construction of a 6 -foot wide concrete sidewalk adjacent to Town Centre Drive from Yankee Doodle Road (Dakota County Road 28) to Lexington Avenue (County Road 43) and O'Leary Lane from Town Centre Drive to Yankee Doodle Road, as shown on Figure 1 located at the back of this report. Town Centre Drive and O'Leary Lane are 44 -foot wide,, 4 -lane collector streets constructed in 1985 with the Town Centre 100 Addition subdivision. As development occurred within the Town Centre 100 area, developers were provided the option to either build -a sidewalk along -their frontage of Town Centre Drive themselves or be charged a trail dedication fee with the City picking up the responsibility of building the sidewalk along their property. Various development has occurred. on both sides of Town Centre Drive in this area. While some developments have constructed the sidewalk along their front footage, other properties have not. This project was initiated in response to a request from the Dakota County HRA„ builders of the Eagan Senior Housing Addition on the south side of Town Centre Drive, to provide improved pedestrian access for. their residents to the area. Dakota County HRA :is constructing sidewalk along their entire frontage (1,340 feet) adjacent to Town Centre -Drive. The City's Master Trail Plan, most recently updated in 1994, identified the need for a sidewalk/ trailway connection as proposed with this project. This project provides for the completion and interconnection of the presently inconsistent sidewalk system between'Yarikee Doodle Road and Lexington Avenue. Feasibility and Recommendation This project is necessary to provide safe and continuous pedestrian circulation along collector streets from residential areas to the Town Centre area. This project is cost-effective in that the needed sidewalk system will be constructed as,a whole instead of in portions by individual development. r This project is feasible from an engineering standpoint and is in accordance with the City's Master Trail Plan. Boa I Discussion This project provides for the construction of a 6 -foot wide concrete sidewalk with an; 8 -foot boulevard ,green space adjacent to Town Centre Drive and O'Leary Lane as shown on Figure 4. Sidewalk along the frontage of the Waterford apartments (Town Centre 5, and 8h Additions), is presented herein as an alternate to the project, as discussed below. ,,Alternate: While the majority of the proposed sidewalk will require minimal grading and landscaping disturbance, construction of a sidewalk along the frontage of the Waterford apartments (TC 100 5h and 8's Additions) would require more substantial grading (including retaining walls) and removal or relocation of existing- landscaping. Therefore, this; segment of the sidewalk is presented as an alternate to the main sidewalk construction, also as shown on Figure No. 2. Without the alternate construction, the sidewalk on the south side of Town Centre Drive would terminate at the connection to the existing public trail on the property line between 'the Dakota County HRA property and the Waterford apartments (Lot 1, Block I' Town Center 100 8t° Addition). This trail connects to a trail that winds through O'Leary Park south of Town Centre Drive. If the alternate is not selected, mid - block crosswalk pavement markings and signage will be necessary across Town Centre Drive at this location, as shown on Figure No. 4. Typical,sections for both the main sidewalk: constructionand the alternate construction are shown on Figure 3. Easements and Permits All of the proposed work with this project, including' the alternate construction; will take place within either the existing right-of-way of Town Centre Drive and O'Leary Lane or within the existing 15 -foot wide sidewalk easement contiguous to the right-of-way dedicated with the Town.Centre 100'development. iO3 Cost Estimate A detailed cost estimate for this project, and the alternate, is provided in Appendix A. The total estimated project costs are based on anticipated construction costs and include a 10 percent contingency and indirect costs of 30 percent which'include legal, administrative, engineering and bond' interest. The following is a summary of the costs: Town Centre '100 Addition Sidewalk Construction $92,960 Waterford Apts. Alternate Construction $90,110 Area To Be Included Listed below are the. properties proposed to be assessed `and` the construction area of the project. Construction Area Lot 1, Block 1 Town Centre 100 3rd Addition Lot 1, Block 1 Town Centre 100 lOth Addition Outlot A, Town Centre 100 72'" Addition Outlot C, Town Centre 100 13th Addition Lot 1, Block I Town Centre 100 15th Addition. Outlot B, Town Centre 100 16th -Addition Outlot C, Town Centre 100 16th Addition Lot 1, Block .l, Town Centre.100 17th Addition Assessment Area Outlot A, Town Centre 100 12th Addition Alternate- Waterford Apartments Construction & Assessment Area Lots 1-2, Block 1 Town Centre 100 5th Addition Lots 1-4, Block 1 Town Centre 100 8th Addition M Assessments A preliminary assessment roll is provided in Appendix B located at the: back of this, report. An assessment map is shown.on Figure No. 2. In accordance with the City's Assessment .Policy, benefiting properties are proposed to be assessed for the sidewalk construction adjacent to their property on a front footage basis as established -in the City's 1998 Fee Schedule. The rate established for concrete sidewalk in the_fee schedule is $17.20/ F.F. Properties adjacent to the improvements that have previously paid a .trail' dedication fee at time of development are. not proposed to be assessed. If the alternate construction is approved, it is also proposed to assess the sidewalk construction adjacent to the Waterford apartments (Lots 12; Block 1 Town Centre 5i° Addition and Lots 1-4; Block 1 Town Centre 8`s Addition) on a front footage basis at the fee schedule rate of $17.20/ F.F. Revenue Source; Town Centre 100 Sidewalk Estimated Estimated Project Cost Assessment Revenue Balance $92,260 $5,762 -536,498 Alternate—Waterford Apartments Estimated Estimated Project Cost Assessment Revenue Balance $90,110 $19,835 -$70,275 - It is proposed to assess the benefiting properties in accordance with the City Assessment Policy. The remaining balance of the cost `of the improvements, $86,498 with the main construction and $70,275 with the alternate construction, would be the responsibility of the City's Major Street Fund. The amount of trail dedication fees previously paid by affected properties has been appropriated to the City's Major Street Fund. (OS Proiect Schedule Present Drag Feasibility Report May,19, 1998 Public Hearing June.16, 1998 Approve Plans,and Specs/ Order Ad for -Bids July 21, 1998 Award Contract August 16, 1998 Substantial Completion November, 1998 Assessment Hearing January; 1999 1" Payment Due with Property Tax Statement May, 2000 APPENDIX A TOWN CENTRE 100 SIDEWALK IMPROVEMENTS CITY.PROJECT NO. 734 PRELIMINARYCOST ESTIMATE I. Town Centre 100. Sidewalk 120 L.F. $8 $960 Common excavation 600 C. Y. -Unit Total Item 0tv, Unit Price Price Concrete curb removal 160 L.F. $8 $1,280 Common excavation 500 C.Y. 8 - 4,000 4" Concrete sidewalk 16,300 S.F. 2.50 40,750 4" Sand base 410 TN 9 3,690 Pedestrian ramps 8 EA 250 2;000 Sod w/ 4" topsoil 3,000 S.Y 4 12,000 Crosswalk striping 1 L. S. 500 500 Crosswalk signage 1 L. S. 300 300 Subtotal $64,520 +10% Contingency 6 450 Subtotal $70,970 +30% Indirect Costs 21.29 Total $92,260 H. Alternate - Waterford Apartments (Town Centre 100 51h & 8`:1' Item QtY— Unit Price Price Concrete curb removal 120 L.F. $8 $960 Common excavation 600 C. Y. 8 4,800 4"'Concrete sidewalk 6,930 S.F. 2.50 17,325 4" Sand base 200 TN 9 1,800_ Pedestrian ramps 6 EA 250 1,500' Modular block retaining wall 2,310 S.F. 13 30,030 Transplant tree 4 EA 250 1,000 Sod w/ 4" topsoil 1,400 S. Y. 4 5 600 Subtotal $63,015 +10% Contingency 6,300 Subtotal $69,315 +30% Indirect Costs 20:795 Total $90,110 /-7 6 (O APPENDIX B TOWN CENTER 100 SIDEWALK IMPROVEMENTS CITY PROJECT NO. 731 PRELIMINARY ASSESSMENT ROLL L Town Centre 100 Sidewalk Assmt. Front Prope Rate/ F.F.' Footage Assmt, Outlot,A, TC 100 12'h Addn. $17.20 335 $5.762 Totals 335 $5,762 II. Alternate - Waterford Apartments (Town Centre 100 5'h & 8`h ) *Per City's 1998 Fee Schedule Assmt. $12,060 $7 775 $19,835 0 Assmt. Front Property Rate/ F.F.' Foota e Lots 1-4, Block 1 ,TC 1008' Addn. $17.20 701 Lots 1-2, Block 1 TC 100 5'" Addn. $17.20 452 Totals 1,153 *Per City's 1998 Fee Schedule Assmt. $12,060 $7 775 $19,835 0 MENDOTA ;:TCSDWKLOC.dwg ' City of Eagan HEIGHTS 0 WE$= RD. 8 PROJECT LOCATION YANKEE 0000LE ROM 1 I11 TOWN CENTRE 100 SIDEWALK IMPROVEMENTS F1g..No PROJECT 734 Q EAGA OME°NADE 2ND ADDITION L!V YANKEE DOODLE ROAD SCALE r - 300' 5-14-98 J TONN FSR N1REI Q,,,{. _ . a m a m FWRTE�TM Eroo "' Ap • gpDIT10N TOWN ADD. 4 EN RE 1 , CENSE 1 0\17TH POp 100 T TOWN CENTRE 100\ FIRST AD 'f; ;TO 1 16jN ADD. T w a110 TOWN CENTRE �'FH Nr,4,� �y�.,•SD TDRIVV aunor Ao.i-o, CFTerR£1 , N ?°m zo*" App/ �� T' CENTRE i aunor c ounoT c 'DD T/pN NINTH ADom 11 335' 165' „5" 1 .........403'• 225' TOWN •CENTRE DRIVE ou IAgPART ENTS E a WATERFORD o„-00 012-00 , o�\F�� 1' O EAGAN ,SENIOR OUSING ADDITION 2 1 , 1 , TOWN ENTR 100 EIG TH ADD. Nd0l 2 ' z X OUnOT C w TOWN CENTRE 100 THIRD ADDITID LEGEND �« Y EXIST. SIDEWALK/TRAIL7J • ......•••••• PROPOSED SIDEWALK -------- ALTERNATE SIDEWALK—WATERFORD AP RT ENTS ASSESSABLE PROPERTY 0�E DATE TOWN CENTRE 100 SIDEWALK IMPROVEMENTS Figure No. 2 5-7-98 PROJECT 734 ASSESSMENT MAP Trailway/ 3 Sidewalk o Easement Q 1 33" 1 1 15' 22'. 8' BLVD. 6' MIN. _VARIABLE Town Centre -100 Sidewalk Typical Section ; Trailw6y/ 3 Sidewalk Easement o: 33' 1 15' 22' 8' BLVD. 1IN. Modular Block Retaining Wall— Variable Height Alternate Waterford Apartments Sidewalk Typical Section 5-11-98 H: PROJECTS/734/SDWKSEC. dwg Fig. No. Town Centre 100 Sidewalk • Improvements City of Eagan Typical Sections 3 mo -m OMENADE 2ND ADDITION YANKEE DOODLE ROAD LTJ SCALE 1' - 300 C 5-14-98 r FOUR ECENTREIO0 T WN CENTRE NFIRST Fain "'"EAD •P Q' ; -TION I TN ADO. ADD. : CENTRE 1 0\17S AD N POO OWN C NT iLu 1 TO`M'1 1 DO. ,H Li 00 z , O [OWN CENTRE } I Ty� OT e o��9� GENjR� 1 1 D Iv W RTFFti QTR �v�';�0 0 0 D T e�FTN TRF ' 0 Choi A TOWN TM �Ta qp60� Q?oma ,0"'11 E" 01 AD 40-01. 10/v1 N :' OUTLOT c CROSSWALK IF ,ALTERNATE S }}5' 16 IS SELECTED S 335' 403 i 225' I _ TOWN CENTRE DRIVE _• I I �yF, aun 1 , I F" OO z WATERFORD APART EN�OS \E��, P Q 011-00 .012-00 TO CEN E 100 IGHTH A D. OO EAGAN SENIOR OUSING ADDITION D C� .3= O O tZ Z o TOWN CENTRE 100 THIRD DDITI wu c Z x w LEGEND- ft�M• N U EXIST. SIDEWALK/TRAIL ••••••••• . - PROPOSED SIDEWALK -------- ALTERNATE SIDEWALK—WATERFORD' AP RT ENTSC;v DATE I TOWN CENTRE 100 SIDEWALK IMPROVEMENTS I Figure No. 4 s -,4-9s PROJECT 734 Agenda Information Memo July 7, 1998 Eagan City Council Meeting D. PROJECT 738, ROCKY LANE STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To close the public hearing and approve/ deny Project 738 (Rocky Lane — Street & Utility Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • The improvements to Rocky Lane will provide improved street access to a parking area to the south of the Civic Arena addition. The improvements also provide for the extension of water main and sanitary sewer within Rocky Lane for future connection by the two properties closest to Pilot Knob Road. • On April 21, 1998, the City Council directed staff to prepare a feasibility report considering street, utility, and parking lot improvements to provide the needed parking area and improved access (Rocky Lane) for the Civic Arena. • On May 19, 1998, the feasibility report for Project 738 was presented to the City Council and a Public Hearing was scheduled for July 7 to formally present and discuss the report with the Rocky Lane neighborhood. • An informational meeting was held on June 18 at 6:00 p.m. at City Hall for the property owners along Rocky Lane affected by the proposed construction, including the two properties proposed to be assessed. Six owners representing five properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • At the neighborhood meeting, residents adjacent to Rocky Lane to the east of the proposed improvements expressed an in extending public sanitary sewer and water main to serve their properties. The residents were informed of the public improvement petition process. If a petition for such improvements is received prior to or at the public hearing, the Council could authorize staff to prepare an addendum to the feasibility report, which would detail the utility extensions. Another public hearing could be ordered and scheduled for a date after legal notification of all affected property owners. ATTACHMENTS: • Feasibility report, pages through • Informational Meeting Attendance Sheet, page47 • Minutes from Informational Neighborhood Meeting, pages through. 73 Civic Arena Addition Parking Lot and Drainage Facilities Rocky Lane Street and Utility Improvements City of Eagan Minnesota City Project No. 738 SEH No. A-EAGAN9807.00 May 12, 1998 7� Civic Arena Addition Parking Lot and Drainage Facilities Rocky Lane Street and Utility Improvements City of Eagan, Minnesota City Project No. 738 SEH No. A-EAGAN9807.00 May 12, 1998 I hereby certify that this Report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. . Date: May 12, 1998 Reg. No.: 20943 Reviewed by: SEH D Date Reviewed by: -&2A-7- P40ic Works Dept. Date Reviewed by: loat.bQ/q �J.Jfdod 7 -1 - Finance Dept. Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive 200 SEH Center St. Paul, Minnesota 55110 (612)490-2000 7S Date May 12, 1998 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: RE: City of Eagan, Minnesota Rocky Cane Street and Utility Improvements Civic Arena Addition Parking Lot and Drainage Facilities City Project No. 738 SEH No. A-EAGAN9807.00 Enclosed is our report for the Rocky Lane - Street and Utility Improvements, City Project No. 738. The report discusses the proposed street reconstruction improvements and presents cost estimates for these improvements. In addition, estimated assessment rates per parcel have been included. We would be pleased to meet with you at your convenience to discuss this report. Sincerely, Steven F. Heth, P.E. Project Manager wrc F yn�po6FtyanY�/NM�lFw +pl 0 Table of Contents Certification Page Letter of Transmittal Table of Contents Page Introduction................................................... 1 Scope........................................................ 2 Feasibility and Recommendations ................................ 2 Proposed Improvements ........................................ 2 Easements and Permits ......................................... 3 Cost Estimate ................................................. 4 Street Construction (Rocky Lane) 4 Sanitary Sewer (Rocky Lane) 4 Water Main (Rocky Lane) 4 Civic Arena Parking Lot, Entrance Drive and Storm Sewer 4 Assessments .................................................. 4 Residential Lots 5 Assessment Financing Options ................................... 6 Revenue Source for Rocky Lane .................................. 7 Project Schedule ............................................... 7 Rocky Lane - Street and Utility Improvements A-EAGAN9807 00 City of Eagan, Minnesota -77 Page i List of Appendices Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Exhibits Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota 79' Page to May 12, 1998 Rocky Lane Street and Utility Improvements Civic Arena Addition Parking Lot and Drainage Facilities City of Eagan, Minnesota Introduction The new Civic Arena Addition presently under construction includes plans for a future parking lot at the south end of the new arena. Exhibit I illustrates the project location. The proposed entrance drive to the parking lot is from the north side of Rocky Lane at a location approximately 260 feet east of Pilot Knob Road. Exhibit 3 illustrates the project area. The existing Rocky Lane east of Pilot Knob Road is a narrow, dead-end, gravel -surfaced road which provides driveway access to the 5 single- family residential parcels in the Skovdale 2 plat. Maintenance of the road has been handled by the residents in the past through a maintenance agreement between the individual parcel owners. Rocky Lane was located mainly within a 30 -foot wide roadway easement which abuts the south side of the City's Civic Arena property. The section of the roadway from Pilot Knob Road to the new arena site was widened to the north and gravel added to the surface to provide improved access for construction traffic during construction of the new arena addition. This report addresses the proposed construction of Rocky Lane to the City's standards for residential streets from Pilot Knob Road to approximately 30 feet east of the new arena addition entrance. The report also addresses the new arena addition entrance and parking area. A•EAGAN9807.00 71 Page 1 y The proposed construction of Rocky Lane from Pilot Knob Road to a point approximately 260 feet east of Pilot Knob Road would involve widening the street to the City's standard width for residential streets and the construction of concrete curb and gutter and a bituminous pavement section. Storm sewer would be installed to collect surface drainage from Rocky Lane and from the arena addition parking lot. Additionally, a storm sewer pipe would also be installed along the east side of the arena addition building to collect roof drainage. Sanitary sewer and water main would be installed for future use in the newly constructed section of Rocky Lane. Sanitary sewer and water service laterals would be installed to Parcel l in the Skovdale 2 plat. These services could not be used until such time as sanitary sewer and water main are extended and connected to existing utilities on Rocky Lane north of Michelle Drive, as shown on Exhibit 3. The proposed parking lot and entrance construction would include concrete curb and gutter, bituminous pavement section, and concrete walks from the parking lot to the new arena addition entrances on the south end of the building. The parking lot would provide parking for arena employees, coaches, and referees (21 spaces including one disabled parking space). Feasibility and Recommendations This project is necessary to provide improved access to Lots 1 and 2 of the Skovdale 2 plat. In addition it will also provide improved access to the proposed arena addition for arena employees, coaches, and referees. This project is feasible from an engineering standpoint. Because of the relative small size of the project, we recommend that this project be incorporated with City Project No. 730 - City Campus Aquatic Facility. Proposed Improvements The proposed construction of approximately 260 feet of Rocky Lane would include widening the existing roadway to the City's standard residential street width of 32 feet face of curb to face of curb, lowering of the existing roadway grade and boulevard areas as necessary, and construction of Type B-618 concrete curb and gutter and a bituminous pavement section (see Exhibit 2). Storm sewer would be constructed to pick up storm drainage at the east ends of the curb and gutter. A gravel transition section would be constructed from the east end of the new street construction to the existing gravel road. Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota Page 2 FO The proposed parking lot, entrance, storm sewer, sanitary sewer, and water main improvements are shown on Exhibit 3. The parking lot would measure approximately 125 feet by 64 feet and would be located between the south end of the new arena and Rockv Lane. Construction would include Type B-618 concrete curb and gutter and an aggregate base and bituminous pavement section (see Exhibit 2). Storm sewer would be installed at the southeast corner of the parking lot to pick up storm drainage and would connect to a future storm sewer line to be constructed under City Project 730. Concrete sidewalks would be constructed from the north side of the parking lot to the two entrance doors at the south end of the new arena addition. A disabled ramp would be provided at the disabled parking space near the westerly entrance. Due to topographic and grade restrictions, concrete steps would be constructed from the sidewalk to the easterly entrance. It is also proposed to construct a 10 -inch corrugated polyethylene storm sewer line along the east side and north end of the new arena, which would drain to an existing storm sewer line. The downspouts from the roof drain on the new arena addition and would be connected to this line. A section of sanitary sewer for future use would be installed in the area of the street reconstruction. The existing water main stub which presently terminates at the easterly Pilot Knob Road right-of-way line would be extended for future use to 10 feet east of the end of the street reconstruction. A fire hydrant would be installed on the end for flushing. Sanitary sewer and water service stubs for future use would be installed to Lot I in the Skovdale ? plat. Connection could not be made to the sanitary sewer service stub until such time as the sanitary sewer is extended and connected to the existing system on Rocky Lane north of Michelle Drive (within Hidden Valley Addition). Easements and Permits It is proposed to center the reconstructed section of Rocky Lane on the City's south property line. This would result in the north half of the newly constructed section of the street being located on City property and the south half within the existing 30 -foot wide roadway easement (see Exhibit 3). No additional easements would be required. A water main extension permit from the Department of Health will be required. No sanitary sewer extension permit is needed at this time. Rocky Lane - Street and Utility Improvements A-EAGAN9807 00 City of Eagan. Minnesota Page 3 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1998 construction costs and include a 10 percent contingency and indirect costs of 30 percent which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Street Construction (Rocky Lane) • Aggregate Base and Bituminous Pavement ............ $31,600 Concrete Curb and Gutter ........................... 6,700 • Storm Sewer .................................... 7.400 Total ....................................... $45,700 Sanitary Sewer (Rocky Lane) • Total .......................................... $14,350 Water Main (Rocky Lane) • Total .......................................... S14,250 Civic Arena Parking Lot, Entrance Drive and Storm Sewer • Aggregate Base and Bituminous Pavement ............ $26,900 • Concrete Curb and Gutter ........................... 6,800 • Storm Sewer .................................... 17.900 Total ....................................... $51,600 Assessments Assessments of the Rocky Lane street construction costs are proposed to be levied against the benefitted properties in accordance with the City of Eagan's assessment policy. The following ratios indicate cost responsibilities. A preliminary assessment roll is included in Appendix B. Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota Page 4 8a Residential Assessed Ratio Citv Street Reconstruction (Rocky Lane) Aggregate Base and Bituminous Pavement 100% Oak Concrete Curb and Gutter t00% 0% Sanitary Sewer (Rocky Lane) ' Assessments deferred until connection 1009c U'k Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota Page 4 8a The full costs of the parking lot, entrance drive, and arena - related storm sewer construction would be paid by the City. Residential Lots Parcel l and Parcel 2, Skovdale Plate 2, both of which have access from the portion of Rocky Lane to be reconstructed, are proposed to be assessed. The City's assessment policy states that 100 percent of the costs for construction of local residential streets to City standards are assessable to residential properties. Parcel l and Parcel 2 would be assessed at front footage rates of S83.25 per front foot for the street construction and S 16.10 per front foot for the storm sewer construction. Following is a summary of the preliminary proposed assessments. Proposed Assessments Street and Storm Sewer Rockv Lane Residential Assessed Ratio Citr Water blain (Rocky Lane) Assessments deferred until connection IOnrk II`; Storm Sewer (Rocky Lane) 100% 0% The full costs of the parking lot, entrance drive, and arena - related storm sewer construction would be paid by the City. Residential Lots Parcel l and Parcel 2, Skovdale Plate 2, both of which have access from the portion of Rocky Lane to be reconstructed, are proposed to be assessed. The City's assessment policy states that 100 percent of the costs for construction of local residential streets to City standards are assessable to residential properties. Parcel l and Parcel 2 would be assessed at front footage rates of S83.25 per front foot for the street construction and S 16.10 per front foot for the storm sewer construction. Following is a summary of the preliminary proposed assessments. Proposed Assessments Street and Storm Sewer Rockv Lane Proposed Assessments Sanitary Sewer and Water Main Rocky Lane Front Footage Ift.) Street $83.25/f.f. Storm Sewer $16.10/f.f. Area (acres) Totals Parcel 1 170 $14,152 50 $2,737.00 .96 $16,889.50 Parcel'_ 60 4,995.00 966.00 212 5.961.00 Arena 230 19.147.50 1.70300 22,850.50 Totals $38,295.00 $7,406.00 $45,701.00 Proposed Assessments Sanitary Sewer and Water Main Rocky Lane Rocky Lane - Street and Utility Improvements A-EAGAN9807. 00 City of Eagan. Minnesota Z7 Page 5 GAJ Sanitary Sewer Water blain Totals Parcel I S3,587.32 $3,561.02 $7,148.34 Parcel'_ 3,587.32 3,561.02 7,148.34 Cit% 7,174.64 7,122.04 14,296.68 Totals 514.349.28 814,244.08 $28,593.36 Rocky Lane - Street and Utility Improvements A-EAGAN9807. 00 City of Eagan. Minnesota Z7 Page 5 GAJ Preliminary appraisals would be obtained to indicate the amount of benefit. Assessments would be capped by the appraised benefit. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full or a portion of the assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule would result based on a 7 percent interest rate for the assessed amounts. Street and Storm Sewer Parcel 1 Principal Per Year Interest Per Year Cost Per Year First Year $1,126 52,266 $3,392 Second Year $1,126 $1,103 $2,229 Fifteenth Year $1,126 579 $1,205 Parcel 2 First Year $397 5800 $1.197 Second Year 5397 $390 5787 Fifteenth Year $397 $28 $425 Sanitary Sewer and Water Main Parcel 1 Principal Per Year Interest Per Year Cost Per Year First Year 5477 5959 $1436 Second Year $477 $467 5944 Fifteenth Year 5477 $33 5510 Parcel 2 First Year 5477 $959 S1.436 Second Year $477 $467 5944 Fifteenth Year $477 S33 $510 Rocky lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota ,r • , Page 6 Revenue Source for Rocky Lane A summary of revenue sources is listed below: • Includes Arena Share Project Schedule • Present Draft Feasibility Report to City Council/ Order Public Hearing ........................ May 19, 1998 • Public Hearing ............................. June 16, 1998 • Approve Plans and Specifications .............. June 16, 1998 • Award Contract ............................. July 21, 1998 • Project Completion Grading and Aggregate Base ............... August 31, 1998 Curb and Gutter. Bituminous Pavement ...... October 16, 1998 • Final Cost Report ....................... November 17, 1998 • Final Assessment Hearing .................. January 19, 1999 • First Payment Due with Property Tax Statement ...... May 2000 Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota @9- Page 7 Project Cost Property Assessment' City Contribution Aggregate Base & Bituminous Pavement $31,600 $31,600 SO Concrete Curb &Gutter 6,700 6,700 0 Storm Sewer 7,400 7,400 0 Total $45,700 $45,700 50 • Includes Arena Share Project Schedule • Present Draft Feasibility Report to City Council/ Order Public Hearing ........................ May 19, 1998 • Public Hearing ............................. June 16, 1998 • Approve Plans and Specifications .............. June 16, 1998 • Award Contract ............................. July 21, 1998 • Project Completion Grading and Aggregate Base ............... August 31, 1998 Curb and Gutter. Bituminous Pavement ...... October 16, 1998 • Final Cost Report ....................... November 17, 1998 • Final Assessment Hearing .................. January 19, 1999 • First Payment Due with Property Tax Statement ...... May 2000 Rocky Lane - Street and Utility Improvements A-EAGAN9807.00 City of Eagan, Minnesota @9- Page 7 Appendix A Preliminary Cost Estimate 25 Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. Qty- Unit Price Est. Cost Street RectaasUVedm Mobilization L.S. 1 51.500.00 51.500 Common Excavation C.Y. 540 4.50 2,430 Relocate Fence and Shrubs L.S. 1 1000.00 1,000 Aggregate Base, Cl. 5 (100% Crushed) Ton 475 10.00 4,750 Type 41 Wear Course Mixture Ton 56 26.00 1,456 Type 31 Base Course Mixture Ton 112 25.00 2,800 Bituminous Material for Tack Coat Gal. 46 1.50 69 Concrete Curb & Gutter, Design B-618 L.F. 550 8.50 4,675 Sod with 4" Topsoil S.Y. 1,620 5.00 8.100 Subtotal $26,780 +10% Contingencies 2.678 Subtotal $29,458 +30% Indirect Costs 8.837 Total $38,295 Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. L Qty- Unit Price Est. Cost 8" PVC, SDR 35 C 0'-10' L.F. 225 525.00 S5.625 8" x 4" PVC Service Wye Each 1 50.00 50 4" PVC, SDR 26 Service Pipe L.F. 30 12.00 360 Std. Manhole (0'-10) Each 2 2000.00 4.000 Subtotal $10,035 +10% Contingencies 1,004 Subtotal $11,039 +30% Indirect Costs 3.312 Total 514,350 1 ' Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. tv. Unit Price Est. Cost 'WtRer"Ildaia ; .. Connect to Existing Water Main Each I 5250.00 5250 K DIP, CI. 52 Water Main L.F. 300 26.00 7,800 Fittings Lbs. 180 2.50 450 Hydrant Each 1 1100.00 1.100 I" Copper Water Service L.F. 20 8.00 160 1" Corp, Curb Stop and Curb Box L.S. I 1 200.00 200 Subtotal $9,960 +10% Contingencies 996 Subtotal $10,956 +30% Indirect Costs 3,287 Total $14,243 Preliminary Cost Estimate Rocky Lane Street and Utility Improvements City Project No. 738 Item Unit Est. Qtv. Unit Price Est. Cost Storm Sewer TO'Catch Basin, Design EE Each I 5700.00 5700 48" Dia. Manhole, Design DD Each 1 1400.00 1,400 12" RC Pipe Storm Sewer L.F. 140 22.00 3,080 Subtotal $5,180 +10% Contingencies 518 Subtotal $5,698 +30% Indirect Costs 1,709 Total 57,307 55 Preliminary Cost Estimate Arena Parking City Project No. 738 Item Unit Est. Qtv. Unit Price Est. Cost SWm SeWW 2'x3'Catch Basin, Design EE Each I 5700.00 S700 48" Dia. Manhole, Design DD Each 1 1400.00 1.400 10" Corrugated PE Pipe Storm Sewer L.F. 350 25.00 8.750 Connect to Existing Manhole Each 1 500.00 500 Connect Roof Drains to 10" PE Pipe Each 7 150.00 1,050 10" Cleanout Each I 100.00 100 Subtotal $12.5110 +10x2 Contingencies 11-0 Subtotal $13.75-0 +30% Indirect Costs 4 I_� Total 517,875 Preliminary Cost Estimate Arena Parking City Project No. 738 Item Unit Est, Qty. Unit Price Est. Cost Parking Lot and Entrance Drive Common Excalation C.Y 150 S4.50 S675 Aggregate Base. Cl. 5 (100% Crushed) Ton 430 12 W 5,160 Type 41 Wear Course Ton 86 26.00 2,236 Type 31 Base Course Ton 172 2500 4,300 Bituminous Material for Tack Coat Gal. 70 1.50 105 Concrete Curb & Gutter, Design B-618 L.F. 475 10.00 4,750 8' Wide Concrete Sidewalk S.Y. 20 15.00 300 Pedestrian Curb Ramp Each 1 150.00 150 8' Wide Concrete Stairway Each 1 1000.00 1,000 Sod w/4" Topsoil S.Y. >' 5.00 4.875 Subtotal $23,551 +I04 Conun_•encie. 2,355 Subtotal $25,906 +30% Indirect Costs E7,77'_ Total $33,678 Appendix B Preliminary Assessment Roll Preliminary Assessment Roll Rocky Lane Street and Utility Improvements City Project No. 738 9/ Street Storm Sewer Sanitary Sewer Water Main Total Parcel 1 Skovdale Plat 2 $14,151.70 $2,737.04 $3,587.32 $3,561.02 $24,037.08 Parcel 2 Skovdale Plat 2 4,994.70 966.00 3,587.32 3,561.02 13,109.04 City 19,146.40 3,703.04 7,174.64 7,122.04 37,146.12 Totals 1 $38,292.80 1 $7,406.08 1 $14,349.28 1 $14,244.08 1 $74,292.24 9/ Appendix C Exhit. its oxv o u e ♦ Ailk Ydl. 10 C' y`+ Z Ka sry }� 4c+cvr! rwc:u �. apyy�m�r. LHurl '01L.acorrnLok��PP PAUY •. & o wE cm"M a-Y..�, ,� s,,ru r. t r. aawrwr CweT AYE !f rm OL ra�f`. pcm a umtIw ar Blockh 1p� �1w AK AVE rYt /Ar Maar �yy� s u Min'�'O x& r1 ng D.Y01 AM M. O� 9 u @ INNT �+ Il 11, Y T1%9t� a M c C r ` f '�d 3 MONII oaao.K. 0. r off. La Y . ]IspO >A, s.wTELi •Y[ cP'tuM J Z aR. d` ® 4,1 ",�.R EAGAN r wwow-w 1990 POP. 47.409 PAT � �� ii �i 11 ON a. rE. AD t i a DQ 14 aRs1R RT CK RTw 9...US.DE MIs. I[wIDY1 CT. IQ aoCrw.ME AYE. a- iO i. w{y .M! a11. a s �'0aey+ f n. GAVE OaT AVE i- QJusw eT. t!"°LL a .aaaw[ss PAPA V, i ® ri .N�rJ(Mkw M. Ru IID. ` i ✓t �r OSRIv >? .T. bl u i E so nm T s*.3 ui Quiglgy oom % fir+ "aE sr. °moi Lake C b- �+EId a•na CT @ � � MOSAU sr. rtu>r � CT. sT_ •KIM Tl1A ]t. u DA u i avasaM ux[ y r. it •a •awuus u wLq4'r_ Oak 3 o I Thomg) FA " J Lake � 5�u tl4'4 @ `4`J srte+ °Srg �? r IS q Iu�aro p ort lrX IIROOI rl C A`� D6 rt!•E( s. TO, r ` .. / Q Yr' CR. .. r, .. a. FILE NO. ROCKY LME STREET AND UTLITES —SM AEAGAN980 CIVIC ARENA PARKING LOT AND DRAINAGE DOHIST DATE: PROJECT NO. 738 NO. 1 5/12/99 4V EAGAN MINNESOTA TOPSOIL & SOD L1" TYPE41 BITUMINOUS NEARING COURSE MIXTURE DESIGNATION (41WEA50000Y) TACK COAT MNDOT SPEC. 2357 2" TYPE 31 BITUMINOUS BASE COURSE MIXTURE DESIGNATION (31BB850000Y) 6" AGGREGATE BASE CLASS 5 MNDOT SPEC. 2211 (100% CRUSHED) TYPICAL SECTIONS FILE NO ROCKY LME STREET AND UTLJTES �� DATEEAGAN9807 CIVIC ARENA PARENT LOT AND ORANAGER : PROJECT NO. 738 NO 2 5/12/98 41 FAGAN. MINNESOTA (rt o.. IOL) ,I 0M -. f J i n 1- •'�j i��Illllflflll ,�44 `tl ,i �1FIFu i1 J1 ` r (rt o.. IOL) ,I 0M -. f J a m i 1 � I 1 r� Kms, ti- T I 1 INFORMATIONAL MEETING ROCKYLANE CITY PROJECT 738 THURSDAY, JUNE 18, 1998, 6:00 P.M. NAME 2gu J 2. 93 4. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. H FORMS/Sign-in ADDRESS ROCKY LANE STREET & UTILITIES INFORMATION NEIGHBORHOOD MEETING THURSDAY, JUNE 18.1998,6:00 P.M. Attendance: Russ Matthys - City Engineer, John Gorder - Development/Design Engineer, Ken Vraa - Director of Parks & Recreation, and Tom Sohrweide — SEH, Inc., Consultant. Approximately 6 people representing 5 properties. (See attached sign -in sheet.) City Engineer Russ Matthys welcomed the residents and gave a brief summary of the process and timing of the project and also the alternate construction on the Aquatic Facility bid. Tom Sohrweide gave an overview of the project. The following questions were answered by the consultant and staff. III. Questions I. Width of road questioned, does it have to be 32' wide? Can be reduced if Council elects. 28' wide minimum would be required. 2. Why are the utilities included as part of the project? Ultimate design for Council and property owners' consideration. 3. There are erosion problems now. Catch basins at end of paved section of street should address. 4. Road easement — can City put utilities in without utility easement? Does road easement cover utilities? Good question — I will check. Note: The City Attorney is subsequently researching this issue and will provide a response at the public hearing. If need be, the proposed utilities can be placed within the City's property on which Rocky Lane will lie. 5. Why should residents pay for something City wants? Assessments are proposed per policy — Council makes final decision on assessments. Improvements will provide benefit to the properties. 6. So taxes on property are going to go up because of improvement for City? County's value of property is based on home sale prices in neighborhood according to County Assessor's office, not necessarily public improvements. M% 7. NN ill public access be available at rear of Civic .arena! No. only staff. etc., with keys to open door. 8. Will aquatic parking be accessible from Rocky Lane' No. 9. What if residents want sewer and water for all 5 lots? That should be requested of City Council and Council could direct staff to include as pan of plans. A petition requesting this work should be signed by the property owners. 77 Agenda Information Memo July 7, 1998 Eagan City Council Meeting E. PROJECT 72.1 MULCAHY- SANITARY SEWER (FINAL ASSESSMENTS) ACTION TO BE CONSIDERED: Close the Public Hearing -and approve the Final Assessment Roll for Project 721 (Mulcahy—Sanitary Sewer) and authorize its certification to Dakota County. FACTS: • As a result of a Public Hearing held on August 19, 1997, the Council approved the above referenced Project providing for the extension of a sanitary sewer lateral to serve a parcel proposed to be developed as the Mulcahy Addition. This development has not progressed through the subdivision or platting process as of this date. Nonetheless, the sanitary sewer would be necessary to allow the property to develop. • On June 2, The City Council received the Final Assessment Roll and scheduled a Public Hearing to be held on July 7. All notices have been published in the legal paper and sent to all affected property owners informing them of this hearing. As of this date, the staff has not received any objections.. ATTACHMENTS: �� • Final Assessment Roll Summary, pages �— through IVW boa FINAL ASSESSMENT HEARING PROJECT NUMBER: 721 ASSESSMENT HEARING DATE: July 7. 1998 SUBDIVISION/AREA: Mulcahy S ni a Sewer Extension PUBLIC HEARING DATE: August 19 1997 IMPROVEMENT INSTALLED AND/OR ASSESSED: F.R. - Feasibility Report SANITARY FINAL F.R. STORM FINAL F.R. SEWER RATES BATES SEK'ER RATES RATES ❑ Trunk 1 ❑ Trunk *Imilwovis ❑Service ❑ Lit. Benefit?runk ❑ Trunk _ ❑ Laterals _ ❑ Service 1 inch _ ❑ Service 6 inch _ ❑ WAC 01 -at. Beneftt'fntnk SERVICES ❑ Water & San. Sewer ❑ Laterals ❑ Lat. Benefit/Trunk ❑ Gravel Base ❑ Surfacing ❑ Res. Equivalent ❑ Multi Equivalent ❑ C/I Equivalent ❑ Trail STREET LIGHTS ❑ Powerpole Relocation ❑ Energy Charge CONTRACT MOF INTEREST NO PARCELS TERM RATE 97-15 1 15 Yrs. 6.5 % COMMENTS: IN AMOUNT CITY ASSESSED FINANCED 576.870.00 F.R. $0.00 F.R. 566.692.35 50.00 TO: FROM: DATE: SUBJECT: MEMO ENGINEERING DR7SIO1 city of eagan DEANNA KINI, SPECIAL ASSESSMENT CLERK MsTT7['.'�iT�Yal:filll JUNE 9, 1998 FINAL ASSESSMENT ROLL, PROJECT 721 MULCAHY ADDITION SANITARY SEWER IMPROVEMENT The City Council at the conclusion of the public hearing on August 19, 1997 ordered Project 721. According to the feasibility report, the following improvement was authorized for construction and assessment. The improvement is the installation of a 8 inch sanitary sewer within the existing right- of-way of Silver Bell Road. It was proposed in the feasibility report to assess 100% of the improvement cost to the proposed Mulcahy Addition. Construction of the improvement was accomplished under Contract No. 97-15, which is substantially complete. The assessment hearing is scheduled for July 7, 1998. The following information was used in the preparation of the assessment roll. PROJECT COST The construction cost includes the amount of $50,788.05 paid to contractors for the construction of the following detailed improvement. Other costs in the amount of $15,904.30 which consist of engineering design, plans and specifications, contract management, administration, financing, bonding, legal and other costs were charged to the project resulting in an improvement cost of $66,692.35. A summary of these other costs is included on Exhibit I of this report. No trunk assessments were proposed in the feasibility report for this Project because they were previously assessed to the property with Project n4. B. SANITARY SEWER LATERAL IMPROVEMENT Construction Other Improvement Feasibility Improvement Costs Costs Costs Report Sanitary sewer 550,788.05 $15,904.30 $66,692.35 $76,870.00 Project Cost 550,788.05 $15,904.30 S66,692.35 $76,870.00 A. TRUNK ASSESSMENTS No trunk assessments were proposed in the feasibility report for this Project because they were previously assessed to the property with Project n4. B. SANITARY SEWER LATERAL IMPROVEMENT B. SANITARY SENN ER LATEPUL IMPROVEMENT Lateral Sanitary Sewer Improvement The improvement consists of the installation of 566 lineal ft of 8 inch sanitary• seiner lateral, structures and appurtenances in the right-of-way of Silver Bell Road at a construction cost of $50,788.05. Other costs in the amount of 515,904.30 were allocated to the construction costs resulting in an improvement cost of 566,692.35. The feasibility report called for this improvement to be 100% assessed using the direct assignment method. The assessment rate was computed in the following manner: Improvement Cost Assessable Units Assessment Rate 566,692.35 - 1 Unit 566,692.35/Unit C. ASSESSMENT TER -NIS The assessments are proposed for a term of 15 years as was presented at the Public Improvement Hearing. The interest rate is 6.5% per annum on the unpaid balance. 11. CITY REVENUES (RESPONSIBILITY) Improvement Assessment Cit}' Improvement Cost Revenue (Responsibilih) Sanitary Sewer 566,692.35 566,692.35 0.00 TOTAL 566,692.35 $66,692.35 0.00 Gerald R. Wobschall Reviewed: Public Works Department Dated: G - 07 y ili- Re%ie�+e 1 Fin ce Department Dated: i PROPERTY IDENTI 10-01900-011-02 SECTION 19 DIVISION NAME SL721 TOTAL PRINCIPAL 6669235 PROPERTY TOTAL PER FEASIBILITY REPORT 76870 FAVORABLE (UNFAVORABLE VARIANCE 10,177 85 YFT I SILVER HELL RDAD / PT. OF 10-01900-011-02 PROPOSED -4r DEVELOPNEN a 1` S 66.692.35 PT, OF FA 6 H: PROACTS/PROJT71 CITY OF EAGAN MULCAHY SANITARY SEWER EXTENSION ,,,c PROJECT 721 Jam! L DA`LaN151ADDt Al ARY SEVER DIP N __ SILVER HELL RDAD / PT. OF 10-01900-011-02 PROPOSED -4r DEVELOPNEN a 1` S 66.692.35 PT, OF FA 6 H: PROACTS/PROJT71 CITY OF EAGAN MULCAHY SANITARY SEWER EXTENSION ,,,c PROJECT 721 PROPERTY SUPPL'MNTL OWNER NAME IDENT# BERNARD J MULCAHY CO INC 10-01900-011-02 SL721 ------------- TOTAL PRINCIPAL 66692.35 Agenda Information Memo July 7, 1998 Eagan City Council Meeting F. PROJECT 722, MURPHY PARKWAY (FINAL ASSESSMENTS] ACTION TO BE CONSIDERED: Close the Public Hearing and approve the Final Assessment Roll for Project 721 (Murphy Parkway—Trunk Water Main) and authorize its certification to Dakota County. FACTS: • As a result of a Public Hearing held on August 11, 1997, the Council approved the above referenced Project. • On June 2, The City Council received the Final Assessment Roll and scheduled a Public Hearing to be held on July 7. All notices have been published in the legal paper and sent to all affected property owners informing them of this hearing. As of this date, the staff has not received any objections. The developer has signed a waiver of objection for both parcels being assessed. ATTACHMENTS: • Final Assessment Roll Summary, pages ti/Pt through _. /01 FINAL. ASSESSMENT HEARING PROJECT NUMBER: 722 ASSESSMENT HEARING DATE: July 7. 1998 SUBDIVISION/AREA: Murphy Parkway Water Main PUBLIC HEARING DATE: Augmt 19. 1997 IMPROVEMENT INSTALLED AND/OR ASSESSED: F.R. - Feasibility Report SANITARY FINAL F.R. STORM FINAL F.R. SEWEB BATES BATES SENVE$ BATES RAI ❑ Trunk I ❑ Trunk ❑Laterals _ ❑ Service _ ❑ Lat. Benefit/Trunk ❑ Trunk _ ❑ Laterals _ ❑ Service i inch _ ❑ Service 6 inch _ ❑ WAC 0Lat. Benefitrrttmk 511.447.44/Llttit S12.500.00/Unit SERVICES ❑ Water & San. Sewer CONTRACT NO COMMENTS: M OF PARCEL TERM ADO ❑ Laterals ❑ Lat. BenefitfTrunk ❑ Gravel Base ❑ Surfacing ❑ Res. Equivalent ❑ Multi Equivalent ❑ CII Equivalent ❑ Trail STREET LIGHTS ❑ Installation ❑ Energy Charge I INTEREST RATE 6.5 % AMOUNT CITY ASSECSEn FINANCED $25,000.00 F.R. 525,000.00 F.R. 522.894.88 S77 994 97 C TO: FRO:►I: DATE: SUBJECT: MEMO ENGINEERING DIVISION city of eagan DEA.NNA KIN -11, SPECIAL ASSESSMENT CLERK CelAiXVW17 L:Yi7Wy;"MI JUNE 9, 1998 FINAL ASSESSMENT ROLL, PROJECT 722 MURPHY PARKNVAY WATER MAIN INiPROVENIENT The City Council at the conclusion of the public hearing on August 11, 1997 ordered Project 722. According to the feasibility report, the following improvement was authorized for construction andwgl . assessment. The improvement is the installation of a 8 inch water main within the existing right-of-way of Murphy Parkway. It was proposed in the feasibility report to assess 50% of the improvement cost equally to two parcels of land. Construction of the improvements was accomplished under Contract No. 97-15, which is substantially complete. The -assessment hearing is scheduled for July 7, 1998. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $34,195.00 paid to contractors for the construction of the following detailed improvements. Other costs in the amount of 511,594.75 which consist of engineering design, plans and specifications, contract management, administration, financing, bonding, legal and other costs were charged to the project resulting in an improvement cost of $45,789.75. A summary of these other costs is included on Exhibit I of this report. Construction Other Improvement Improvement Cost Costs Costs Feasibility Report Water main $34,195.00 $11,594.75 $45,789.75 $50,000.00 Project Cost $34,195.00 $11,594.75 $45,789.75 $50,000.00 A. TRUNK ASSESSMENTS No trunk assessments were proposed in the feasibility report for this Project because they were previously assessed to the property with Project 718. B. WATER MAIN IMPROVEMENT B. WATER MAIN IMPROVEMENT 1. Lateral Benefit Water Main Improvement The improvement consists of the installation of 1043 lineal ft. of 8 inch water main lateral, structures and appurtenances in the right-of-way of Murphy Parkway at a construction cost of 534,195.00. Other costs in the amount of $11,594.75 were allocated to the construction costs resulting in an improvement cost of $45,789.75. The feasibility report called for this improvement to be 50% assessed using a unit method. The assessment rate was computed in the following manner: $45,789.75 x .5 2 Units C. ASSESSMENT TERMS 511,447.44/Unit The assessments are proposed for a term of 5 years. The interest rate is 6.5% per annum on the unpaid balance. II. CITY REVENUES (RESPONSIBILITY) Improvement Water main Improvement Cost Assessment City Revenue (Responsibility) $45,789,75 522,894.88 TOTAL 545,789.75 $22,894.88 S(22,894.97) S(22,894.87) The City's Water Trunk Fund will provide financing in the following amount of $22,894.87 for the unassessed portion of the improvement costs. a Gerald R. Wobschall ME Public Works Department D. •ie d Finle Department Dated: 6+ 13 • dM cc: Thomas A. Colbert, Director of Public Works Tom Pepper, Assistant Finance Director Jim Sheldon, City Attorney Sue Sheridan, Accountant 3 AD PER FEASIBILITY REPORT FAVORABLE [UNFAVORABLE] VARIANCE 1,05256 1.05256 2.10512 WLTK722 TOTAL PROPERTY PROPERTY PRINCIPAL TOTAL IDENTS DMSION NAME 10.02100-010.29 SECTION 21 1144744 11,447.44 10.9500-190-02 MURPHY FARM 1144744 11,447 44 2289186 22.891.88 PER FEASIBILITY REPORT FAVORABLE [UNFAVORABLE] VARIANCE 1,05256 1.05256 2.10512 Q MvRpy E_. 6' Gnt.ny Ln. "TY OF EAuAN p'Qt B� Y F TION �AON�S qRM Ex. 0' Wm BL \ K 2 / LOT 20 LOT 19 do / 'P�o� c PRoros ADIN8'WAT y PARCEL 010-29 LEGEND 4 a S 11,447.44 PER PARCEL fla MURPHY PARKWAY WATERMAIN IMPROVEMENT do ASSESSMENT MAP PROJECT No. 722 SUPPL'MNTL OWNER MURPHY FARM LP MURPHY LEO PROPERTY NAME IDENTM 10-02100-010-29 10-49500-190-02 PROPERTY TOTAL 11,447.44 11,447.44 22,894.88 PER FEASIBILITY REPORT 12500 12500 25000 FAVORABLE [UNFAVORABLE] VARIANCE 1,052.56 1,052.56 2,105.12 Agenda Information Memo July 7, 1998 Eagan City Council Meeting G. PROJECT 742, WESCO'iT WOODLANDS (STREETS & UTILITIES) ACTION TO BE CONSIDERED: To close the Public Hearing and approve the corrected Project 742 (Wescott Woodlands — Streets and Utilities) and if approved, authorize the acquisition of easements;through Quick -Take Condemnation, if necessary. FACTS: • On June 16, a Public Hearing was held to consider the installation of streets and utilities along Wescott Hills Drive (renamed to Wescott Woodlands). Subsequently, the project was approved. However, it was discovered that Lot 1, Block 1 Wessel Pond Addition was inadvertently omitted from the official notification process through a typographical error in the mailing lists. • Corrected mailing, lists have been ;prepared and proper notification was placed in the legal papers re -informing everyone of the new Public Hearing scheduled for July 7. • The affected property owner has been personally contacted and brought into the full discussions regarding the status oPthe project and the issues discussed at the previous Public Hearing. ISSUES: • City staff met with the affected property owners to discuss possible alternate layouts of the Wescott Woodlands cul-de-sac. Letters are attached from the two property owners most directly impacted by the potential layouts of the Wescott Woodlands cul- de-sac. Also attached are the alternate layouts discussed at the meeting. • The acceptability of this project by affected property owners is dependant on the details of the construction plans for Contract 98-16 to be considered under Old Business later on this Agenda. Therefore, it is recommended that this Public Hearing be opened and then continued for reconsideration after discussion of the detailed plans for Contract 98-16. Depending on which scope of construction for street and utilities is approved, the appropriate scope and pending assessment roll for Project 742 can then officially be approved. • With the detail of discussion anticipated with the plan approval consideration and all property owners' familiarity with this project, it is not anticipated that there will be a need for a detailed staff presentation for this Public Hearing. ATTACHMENTS: • Feasibility Report„ pages Q__ through. Arn • Alternate Layouts for Cul-de-sac-Location(Exhibits 1-4), pages 15D through / 5 • Letter from Fred Wessel, page • Letter from Lynn & Tony Vinge, page • Appendix A - Alternate Cost Estimate (C -D -S at Golf Course Entrance w/ all utilities extended south), page through/jAD, Appendix B - Alternate Prelim. Assessment Roll (C-D-S at Golf Course Entrance w/ all utilities extended south), pages IOL "6Wjh+ Appendix C - Alternate Cost Estimate (C-D-S at Golf Course Entrance w/ only water main extended south), pages 40 through Appendix D - Alternate Prelim. Assessment Roll (C-D-S at Golf Course Entrance w/ only water main extended south), pages ka— thm"gr . Feasibility No. 803640J-0030 FEASIBILITY STUDY FOR WESCOTT HILLS DRIVE STREET RECONSTRUCTION AND UTILITY IMPROVEMENTS CITY PROJECT NO. 742 EAGAN, MINNESOTA ` v --w %l , '.% MAY 1998 P /Ac o:,aeoi,aoaa+rn�bw��o+.�av feww�a roc CERTIFICATION PAGE I hereby certify that this feasibility study was prepared by me or under my direct supervision, and I am a professional engineer licensed in the State of Minnesota. / C� Thomas J aldunski, P.E. Lic. No. 16798 Mm- Os6 Lic. No, 12025 Reviewed by: Z� is Revie�vrd by: (, IS•4$ TABLE OF CONTENTS Transmittal Letter Scope.............. .................................................................................................. 1 Feasibility...................................................................................................................... 1 Discussion.................................................................................................................... 2 • Street Reconstruction............................................................................................2 Proposed Street Alignment • Bituminous Trail Improvements............................................................................... 3 • Storm Sewer Improvements....................................................................................4 Exhibit No. • Watermain Improvements.......................................................................................6 Proposed Storm Sewer • Sanitary Sewer Improvements................................................................................7 5, Permits......... .................................................................................... .,......................... 8 Right -of -Way and Easements.......................................................................................9 Proposed Sanitary Sewer and Watermain CostEstimate Summary ...............................................................................................9 7, ProjectFunding......................................................................................................... 9 Assessments............................................................................................................ 10 ProjectSchedule........................................................................................................ 12 ProjectConclusion...................................................................................................... 13 Appendix A Preliminary Cost Estimates Appendix B Preliminary Assessment Roll Appendix C Exhibit No. 1, Location Map Exhibit No. 2. Proposed Street Alignment Exhibit No. 3, Proposed Street Alignment Exhibit No. 4, Proposed Storm Sewer Exhibit No. 5, Proposed Storm Sewer Exhibit No. 6, Proposed Sanitary Sewer and Watermain Exhibit No. 7, Proposed Sanitary Sewer and Watermain Exhibit No S. Proposed Watermain Exhibit No. 9, Easement and Right -of -Way Acquisition Exhibit No 10, Assessment Areas SCOPE This project provides for the reconstruction of Wescott Hills Drive from Yankee Doodle Road to its south dead-end, which is approximately 2,600 linear feet in length. The following items are major components of this project: • Regrading, reconstruction, and minor realignment of Wescott Hills Drive. • Concrete curb and gutter construction and turf restoration associated with the Wescott Hills Drive temporary cul-de-sac located within the Sunrise Hills Addition. • Construction of a bituminous trail connecting the proposed cul-de-sac on the north segment of Wescott Hills Drive to the temporary cul-de-sac associated with the south segment of Wescott Hills Drive. • Construction of lateral and trunk storn sewers as required to convey stormwater runoff from the street surface and abutting boulevard areas. • Construction of lateral and trunk watermain as required to facilitate the specific needs of the project site, as well as comply with the City of Eagan's Comprehensive Plan. • Construction of lateral sanitary sewer improvements as required to serie the immediate project site. The upgrading of Wescott Hills Drive will facilitate ultimate developed conditions within the project site area. A project location map is provided as Exhibit No. 1. FEASIBILITY This project is necessary to accommodate increasing traffic from adjacent development and as a means to provide a safer driving surface, improve rideability, control erosion, and eliminate undesirable dust generated by daily traffic. In addition, private properties within the project area currently served by domestic well and on-site septic systems would have an opportunity to connect to the City's utility systems. This project is cost-effective in that it will increase the property values of adjacent properties. This project is also cost-effective in that the proposed improvements will reduce long-term maintenance costs such as periodic grading, the placement of additional gravel, and chloride treatments as required to control dust. This project is feasible from an engineering standpoint and is in accordance with the objectives established in the City of Eagan's comprehensive plans for streets, storm sewer, watermain, and sanitary sewer improvements. DISCUSSION • Street Reconstruction Wescott Hills Drive, from Yankee Doodle Road to its current dead-end location, 2,600 linear feet to the south, is rural in nature with either no ditches or poorly defined ditches along both the east and west sides. This road segment currently serves the Carriage Hills Golf Course traffic, in addition to miscellaneous traffic volumes generated from single family homes located within the project area. Traffic counts of 658 ADT were observed in 1997. The existing road width typically ranges from 26 to 23 feet and. for the most part, is entirely located east of the existing right- of-way centerline. Existing surface materials primarily consist of Class 5 aggregate placed to a depth of 4 to 6 inches. Annual maintenance associated with this street segment is performed on a regular oasis and is assumed to substantially increase in frequency with new development should ;his road remain unimproved. As shown on Exhibits 2 and 3, proposed street reconstruction improvements would consist of constructing Wescott Hills Drive from Yankee Doodle Road to the south dead-end to a City standard width of 32 feet face to face. This report also proposes to construct a City standard 45 -foot radius cul-de-sac at the south dead-end location. It is recommended to reconstruct this road segment with a typical section consisting of one inch of bituminous wear, 2 inches bituminous base, and 6 inches of Class 5 aggregate base materials placed on an approved subgrade. This report conser,tatively assumes that a 12 -inch subcut of existing materials will be required prior to constructing the proposed street section. Soil boring information has been ordered, and will be utilized during plan and specification preparation to further assist in evaluating the need for actual subgrade correction volumes. Construction costs associated with subgrade correction work have been included in this report and are considered to be conservative. Wescott Hills Drive also extends north from Wescott Road to the south. At a location approximately 2.800 linear feet north of Wescott Road, Wescott Hills Drive terminates into a temporary bituminous paved cul-de-sac approximately 90 feet in diameter. This temporary cul-de-sac was constructed during the 1988 construction season with the Sunrise Hills Addition with the intent to extend Wescott Hills Drive in the future to provide one continuous street segment from Wescott Road to Yankee Doodle Road. This section of Wescott Hills Drive is urban in nature, with concrete curb and gutter constructed to the standard City width of 32 feet face to face. The existing temporary cul-de-sac does not have concrete curb and gutter, and there is insufficient right-of-way to meet the City code requirements. In addition, this protect proposes to convert the temporary cul-de-sac located within the Sunrise Hills Addition, into a permanent cul-de-sac by adding concrete curb and gutter to its current perimeter. Miscellaneous bituminous removal and turf restoration will also be required to insure drainage This improvement will require /0 2 additional easements as necessary to facilitate the permanent cul-de-sac status change &. u- PP As described earlier in this report, that segment of Wescott Hills Drive located between the proposed cul-de-sac to the north and the temporary cul-de-sac to the south is currently unimproved. This portion is approximately 300 linear feet in length, and consists of an 8 to 10 -foot wide dirt path created by local traffic. The Eagan City Council has decided that Wescott Hills Drive will not be a continuous through street from Wescott Road to Yankee Doodle Road. As part of this project, a 10 -foot wide bituminous path is proposed as a means to connect the proposed north cul-de-sac to the revised temporary south cul-de-sac. The proposed bituminous path will be constructed over proposed lateral watermain improvements in order to keep area disruption to a minimum. The width of the path is in accordance with City standards. The proposed width of 10 feet allows for 8 -foot wide emergency vehicles to drive on the path without breaking the edges. If wider vehicles are to utilize this path, the City may want to consider a path wider than 10 feet. In order to keep local vehicles from using this path, two bollards on hinges will be installed at each end. The hinge on these bollards will allow emergency vehicles to pass, while keeping the local traffic off the trail. There are several natural depressions located along both sides of Wescott Hills Drive. Several of these areas have standing water, while others will only fill during major rain events. Vegetated drainage swales serve as the area's primary outlet to these natural depressions. At the south end of this project, an existing 12 -inch RC pipe discharges from Pond JP -46 into Pond 1 (a portion of Pond JP -59.1), as shown in Exhibit 5. There is also an existing culvert located between Pond 2 and Pond 3 (also parts of Pond JP -59), crossing under Wescott Hills Drive. In discussion with the owner of Carriage Hills Golf Course, during large storm events storm water is pumped from Pond 1 to Pond 2 in order to keep the water from flowing over the 15th fairway. At the north end of this project, as shown on Exhibit 4, on Yankee Doodle Road, the City of Eagan recently constructed a storm sewer system to collect runoff from this area. As part of this storm sewer construction, an outlet was constructed for drainage in the northeast corner of Carriage Hills Golf Course, and two catchbasins were constructed to collect storm water runoff from Wescott Hills Drive. This storm le; -f it sewer connects to an existing 27 -inch RC pipe on the south side of Yankee Doodle Road In accordance with the City of Eagan's S'ormwater Management Plan, the following analysis was made Exhibits 4 and 5 show the proposed storm sewer sizes and locations for this project. The Stormwater Management Plan has designated certain ponds within the City of Eagan where stormwater outflow needs to be controlled in order to reduce flooding in downstream areas. The ponds designated for outlet control are Ponds JP -45, JP - 59, JP -60, and DP -9. The project lies within three main drainage areas which were considered in designing the storm sewer ponds and outlets for this proposal. In referencing the Stormwater Management Plan, the drainage areas are the northcentral portion of area J. southeast portion of area D, and the south porion of area E. As shown in Exhibit 5, Ponds JP -46, R1, JP -59, and JP -60 aro 2111 in Drainage Area J. These ponds will be linked together wit^ a series of storm sewer improvements as shown. The pipe crossing between Ponds 2 and 3 will also to collecting runoff from the proposed street surface. Ultimate discharge from these ponds will eventually flow to the west into Fish Lake. As shown in Exhibit 4. Ponds 4 and 5 (within the proposed Royal Oaks Addition) are in Drainage Area E and Pond DP -9 is in Drainage Area D. As part of this project. those subdrainage areas which flow to Ponds 4 and 5 will be discharged into Pond DP -9, and thus the border between Drainage Areas E and D will be adjusted so that Drainage Area D includes those subdrainage areas se! -fed by Ponds 4 and 5. This area adjustment should not negatively impact downstream areas from Pond DP -9. since Pond DP -9 is large enough to control the discharge rate. The runoff from Wescott Hills Drive will be discharged into the man-made pond just east of Pond DP -9. This pond will provide water quality improvements for the runoff. A storm sewer outlet from this treatment pond will be installed to bypass Pond OP -9 during the design frequency storms. The intent is to reduce discharge into Pond D-9 from this project. In extreme wet periods, the water treatment pond will overflow naturally into Pond DP -9. The discharge from the treatment pond will eventually now northwest to Lemay's Lake. water Quality Ponds In order to keep the water quality of Eagan's ponds and lakes to their current standards, two sediment ponds are proposed to be constructed These sediment ponds will be constructed to collect the runoff from Wescott Road. before discharging into Pond 2 cf JP -59 and DP -9 to the existing storm sewer west of the golf course The locations of these sediment ponds are shown on Exhibits 4 and 5. laa Another phase of this project will be determining the impact to existing wetlands within the project area. In a visual inspection of the area, we believe that there will be little impact to any of the existing wetlands due to filling for construction of Wescott Hills Drive. However, the impact that will occur will come from the construction of the storm sewer system between ponds as shown on the Stormwater Management plan and the enclosed exhibits. As part of our design, a wetland mitigation study shall be completed for this area. Easements There are several locations where easements will be necessary in order to construct the proposed storm sewer. Sufficient drainage and utility easements will need to be acquired over the length of all the storm sewer pipes outside of public right-of-way. Also, sufficient easements for all ponds incorporated into this project will need to be acquired. For the storm sewer pipes, one location is between Ponds 2 and 3 (JP -59). The Stormwater Management Plan shows a proposed 12 -inch pipe between these two ponds. A second location is for the discharge of Pond 3 (JP -59) into Pond JP -60, adjacent to the Wessel Pond Addition. The third location is across the Carriage Hills Golf Course, through Pond DP -9. The ponds shown on Exhibit 9, including the proposed sedimentation ponds, will need drainage easements, unless already acquired. Existing easements and right- of-way will be researched to determine what additional easements will be required. The Wescott Hills Drive/Carriage Hills Golf Course area is rural in nature with very little or no watermain serving adjacent properties. For the most part. undeveloped areas within 800 to 1,000 feet of Wescott Hills Drive are served by private wells. Through private and public improvement projects over the past 10 years, the City of Eagan has successfully coordinated appropriate watermain stub locations as required to serve the project area. In addition to satisfying the project area's lateral service requirements, the City has also established trunk watermain stubs as required to facilitate the overall watermain supply and comply with the 1996 Water Supply and Distribution Plan. More specifically, two (2) 8 -inch diameter stubs and two (2) 16 -inch diameter stubs are available to serve the project site. The 8 -inch diameter stubs are located near the north and south ends of the project site, and are expected to provide domestic Flows to adjacent properties. The southerly 8 -inch diameter stub exists within Wescott Hills Drive and was constructed in 1988 with the Sunrise Hills Addition improvements project. The northerly 8 -inch diameter stub extends from the Yankee 103 S Doodle Road watermain system and was constructed in 1996 during reconstruction of that road segment. The 16 -inch diameter stubs are located near the west and east ends of the project and facilitate trunk watermain improvements through the project site The westerly stubs found on Duck•,vocd Drive, approximately 120 feet east of the Falcon Way intersection, and was constructed during the mid-1980s with the Lexington Place Second Addition improvements. The easterly 16 -inch diameter watermain stub was constructed during the 1997 construction season as part of the Verdant Hills improvement project. This stub is located approximately 450 feet east of Wescott Hills Drive centerline and terminates along the rear property lines of Lots 5 and 6 of the Verdant Hills Addition. As shown in Exhibits 6. 7, and 8, proposed watermain improvements would consist of lateral watermain and trunk watermain improvements necessary in meeting the project area's specific needs, as well as the City of Eagan's overall flow requirements. This report proposes to extend the existing 16 -inch diameter watermain stub. located on Duckwood Drive, to the east and through the existing Carriage Hills Golf Course facility. The proposed watermain alignment shall closely follow an existing access road which runs in a northeast direction and intersects with Wescott Hills Drive. To construct this segment of trunk watermain, an easement will be required. Upon intersecting with Wescott Hills Drive, proposed trunk watermain improvements would be extended to the north for a distance of approximately 200 feet. At the south property line of the Royal Oaks Subdivision, proposed trunk watermain improvements would continue to the east for a distance of approximately 450 feet and to the south for a distance of approximately 120 feet. At this general location, the existing Verdant Hills 16 -inch diameter stub is available for connection. Proposed trunk watermain improvements east of Wescott Hills Drive will follow platted boundary within existing easements Proposed watermain lateral improvements shall generally consist of extending 8 - inch diameter watermain stubs to the proposed 16 -inch diameter trunk watermain system. More specifically, this report proposes to extend an existing 8 -inch diameter watermain stub. located near the intersection of Wescott Hills Drive and Yankee Doodle Road, to the south along Wescott Hills Drive for a distance of approximately 1,950 feet. At this location, which coincides with the south property line of the Royal Oaks Subdivision, proposed lateral watermain improvements would be connected to the proposed 16 -inch diameter trunk watermain system. This report also proposes to extend an existing 8 -inch diameter watermain stub located near the south end of the project. As described earlier in this report, an 8 -inch diameter watermain stub was installed during the 1988 construction season in conjunction with the Sunrise Hills Addition improvement project, and was stubbed out to the north property line of that subdivision. In this report, it is proposed to extend this 8 -inch diameter watermain to the north, across Lot 1 of the Wessel Addition, and parallel it with Wescott Hills Drive for a total distance of approximately 800 feet. At this location the proposed 8 -inch diameter lateral watermain would be connected to the proposed 16 -inch diameter trunk watermain system An 8 -inch !ay diameter stub connection to the proposed Royal Oak Subdivision, fire hydrants, gate valves, and private property service stub improvements are also proposed to be included in the work. • anitary Sewer Improvements The project site is generally served by an existing 12 -inch diameter City -owned trunk sewer system which abuts both the north and east sides of the project. area This 12 -inch trunk sewer Flows to the east and to the north. The location of the City trunk sewer system allows for one (1) direct connection to occur near the intersection of Yankee Doodle Road and Wescott Hills Drive. The existing manhcle and pipe invert of 858.07 elevation are nearly 17 feet below the existing street surface, and would adequately serve the north half of tho project site. However, construction costs associated with potentially deep excavations make this connection and future sewer extensions cost prohibitive. The City of Eagan is in the process of aoproving utility improvements associated with the Royal Oaks Subdivision proposal. Proposed sanitary sewer improvements associated with this subdivision will connect to an existing City system located near Trails End Road near the east side of the new subdivision. The new 8 -inch diameter sanitary sewer would be extended to the west and through the new subdivision terminating at the intersection of Wescott Hills Drive. The proposed pipe invert elevation of 965.72, at this location, has been evaluated with respect to surrounding undeveloped properties within the project area. and has been determined to adequately serve the project area with a few exceptions of those undeveloped areas at an 880 contour or less. Those areas will have to be independently evaluated with future proposals. As shown in Exhibits 6 and 7, proposed sanitary sewer improvements would consist of extending the proposed Royal Oaks Subdivision sanitary sewer approximately 850 feet to the north and 1,150 feet to the south along Wescott Hills Drive. Proposed sewer improvements to the north of Royal Oaks would be capable of serving Parcel 020-02, in addition to all developed and undeveloped properties located at an elevation of 880 or greater. The attached exhibits highlight those project areas which are potentially unserviceable by these improvements. Proposed improvements to the south of the proposed Royal Oaks Addition shall be capable of serving private properties as far south as 3590 Wescott Hilts Drive. The Carnage Hills Golf Course facility is currently served by an existing on-site septic system. In addition to the sewer lateral improvements, which primarily include the 8 -inch diameter pipe and manhole work, this report also addresses service line improvements for all privately owned properties accessing Wescott Hills Drive Proposed improvements shall provide for direct connection by installing service line wyes and extending 4 -inch diameter service pipe to current property lines. /dS PERMITS As discussed earlier in this report. street improvements. storm sewer improvements. as well as sanitary sewer and watermain improvements are proposed The following agencies will require permits for these improvements. • Minnesota Department of Health — Watermain construction • Minnesota Pollution Control Agency — Sanitary sewer construction • Dakota County Highway Department — Construction within Yankee Doodle Road right-of-way • Minnesota Department of Natural Resources — Storm drainage improvements • Army Corps of Ergineers — Storm drainage improvements • Minnesota Pollution Control Agency — Storm drainage improvements (NPDES) • Gun Club Watershed District — Storm drainage improvements RIGHT-OF-WAY AND EASEMENTS Most street and utility improvements will be constructed within existing right-of-ways and dedicated easement corridors, and would not require additional land acquisition. However, storm sewer improvements and trunk watermain improvements shown beyond existing street right-of-ways will require easement acquisition from affected property owners. In addition to utility easements, proposed improvements associated with the proposed cul-de-sac from the north and the temporary cul-de-sac from the south, on Wescott Hills Drive, will require additional right-of-way. Estimated land acquisition costs for these anticipated improvements are shown in Appendix A of this report. Exhibit 9 highlights those areas where additional easement or right-of-way is required. COST ESTIMATE SUMMARY The estimated cost for this project, which includes 10% for construction contingencies and 35% for indirect costs, is summarized below. Indirect costs include legal, engineering, administration, and City financing. A detailed estimate is provided in Appendix A of this report. Estimated easement acquisition costs associated with street, storm sewer, and watermain improvements are also included. Street Reconstruction Improvements 5465,700 Bituminous Trail Improvements S9,100 Storm Sewer Improvements 51,672,500 Watermain Trunk Improvements 5282,700 Watermain Lateral Improvements 5135,600 Sanitary Sewer Improvements TOTAL PROJECT COST 52,166400 0 F1 Total Project costs breakdown as follows • Estimated Construction Costs 5976,700 • Estimated Overhead and Contingency Costs 5439.600 • Estimated Easement Acquisition Costs sizkliu S2,666,400 Easement acquisition costs are based upon the required area needed to construct proposed improvements multiplied by an estimated unit cost of 51.80 per square foci. Easement acquisition costs, as identified in this report, are for estimating purposes only and should not be considered as the final cost. PROJECT REVENUE The City of Eagan will arrange for the funding of this project through the use of bonding, assessments. utility fees and the City Trunk Funds. All property owners abutting these improvements would be assessed per the requirements of Minnesota Statue 429. The City will utilize various Utility Trunk Funds for the installation of trunk utilities such as the 16 -inch watermain and regional storm drainage ponds and outlets. In addition, the trail between the two cul-de-sacs at the southern end of the project is beneficial to the entire community. It is proposed to provide 59.100.00 from the Major Trail Fund for the construction of this trail. The total revenues generated through trunk fees and lateral assessments are outlined below: PROPOSED PROJECT FINANCING Improvement I Estimated Proposed Proposed City Item Project Cost Assessments Contributions _n Streets �"o'•' $9.100 1 "" __ -0- I 59.100 IL Bituminous Trail 1 Storm Sewer Trunk $1.465,400 1 595,700 ! 51,369.700 Storm Sewer Lateral i $207.100 1 S207,100 560.000 -0- 222.700 Watermain Trunk i $282.700 i 5135,600 I -0-' Watermain Lateral 5135.600 i sanitary Sewer Trunk i 0 557,3C0 -0- I Sanitary Sewer Lateral S100.800 1 $100.800 -0- I TOTAL' 52.666.400 51.122.200 ! S1,601,500 Based on these assessments and Funds contributions. 51.601,500 may be required from the City of Eagan to fund the City share which is represented with trunk utilities (i.e., 16 -inch trunk watermain and regional ponding systems) and trails. Funding sources include the Major Street Fund, various utility funds. and the Major Trail Fund W n available to the City Many of the parcels in the assessment area have contributed to these Trunk Utility Funds in the past as noted on the Preliminary Assessment Roll. ASSESSMENTS Assessments are proposed to be levied against the benefitted properties in accordance with the City of Eagan's current special assessment policy. A preliminary assessment roll is included in Appendix B. attached to this report. Exhibit 10 indicates those parcels to be assessed Assessments are separated into street, sanitary sewer. water service and storm sewer assessments for clarity. Street improvements are proposed to be assessed against benefiting properties. The rate for street assessments is estimated at $79.80 per front footage along the project. This rate was established by dividing the total estimated street costs by the front footage on both sides of the project. This rate is based on the assumption that subgrade corrections will be required. This roll also takes corner lot credits into consideration. Both the Golf Course and Parcel 010-02 received corner lot credits as part of the Yankee Docdle Road project and are not proposed to receive lot credits under this project. Lateral benefits have been included along the entire length of the 15 -inch trunk watermain. The rate for watermain lateral assessment is estimated at 514.68 per front footage along the entire project. This rate was established by dividing the total watermain lateral cost by the front footage on both sides of the watermain. The rate for sanitary sewer lateral assessments is estimated at 517.27 per front footage along the project on Wescott Hills Drive. This rate was established by dividing the total sanitary sewer lateral cost by the front footage on both sides of the project. The rate for storm sewer lateral assessments is estimated at 535.50 per front footage. This rate was established by dividing the total storm sewer lateral costs by the front footage on both sides of the street. Sanitary sewer and watermain extensions to serve future subdivisions or development will be assessed to the abutting property that will be served by this project. Sanitary sewer and water service proposed herein may be modified based on further discussions with property owners. In the event additional services are requested, they will be constructed and assessed in accordance with the City's special assessment policy The property owners will have the option, at the time of the assessment hearing. to pay the assessments in full or include the assessments as par, of their property tax statement. If the assessments included on the property tax statement, it will be spread over a 15 -year period and a, an interest rate determined by the bond sale at the time the project is awarded 10 Assessment Area Exhibit 10 indicates those parcels which are to be assessed for this project. This exhibit is included in Appendix C of this report. Listed 'below are those parcels which abut the project and/or are proposed to be assessed. Plat/Legal Description Parcel I.D. Number Parcel 010-02 I 10-01400-010-02 Parcel 020-02 I 10-01400-020-02 I Thorpe Woodland Gardens 1 Thorpe Woodland Gardens Thorpe Woodland Gardens 10-75200-010-01 I 10-76200-020-01 I 10-76200-010-00 i I Wescott Garden Lots I 10-83700-020-03 Wescott Garden Lots 10 -8370C -G21 -W Wescctt Garden Lots 10-83700-036-03 Wescott Garden Los 10-83700-031-03 r -,.a_ 10-83700-011-03 PROJECT SCHEDULE The following is a preliminary schedule for the proposed improvements. The main concern during construction of Wescott Hills Drive will be the maintenance of traffic to those properties where the only access is from Wescott Hills Drive. Affected properties include the Carriage Hills Golf Course, Wessel Pond Subdivision, the proposed Royal Oaks Subdivision, Woodland Gardens, and Parcel 020-02. The City may want to consider an alternate access to Carriage Hills Golf Course via Duckwood Avenue. The project specifications will address these access issues as the project proceeds. The tentative schedule is as follows: Project Feasibility Report Public Hearing —Approve Plans and Specifications and Authorize Ad for Bids Open Bids Award Contract Construction on Wescott Hills Drive Begins Complete Base Course Construction Final Wear Course and Project Completion Assessment Hearing First Payment Due with Real Estate Taxes iaq May 19, 1998 June 16, 1998 July 16, 1998 July. 21, 1998 August 1. 1998 November 1, 1998 July 1, 1999 Fall 1999 May 2000 It should be noted that this schedule may be subject to change due to easement acquisitions for the utility work beyond exist.ng right-of-ways, and for right-of-way needed to complete proposed cul-de-sac improvements The City will need to initiate the acquisition process to secure these easements and right-of-way. PROJECT CONCLUSION The total project cost of the Wescott Hills Drive Street Reconstruction and Utility Improvement project is estimated to be 52,583,100. This project would be completed in accordance with the schedule provided in this report. This project is proposed to be funded by bonding, special assessments, utility fees, and various City funds. This project is technically feasible from an engineering standpoint, and is in accordance with the City of Eagan's Master Utility and Street Comprehensive Plans. IN APPENDIX A PRELIMINARY COST ESTIMATES 13) APPENDIX A PRELIMINARY COST ESTIMATE CITY OF EAGAN WESCOTT HILLS DRIVE IMPROVEMENTS I. Street Reconstruction Improvements • Wescott Hills Drive Item Ory Unit Urit .-ost I ExtCost Clearing Trees 09 AC 2.000 001 S 1.800.00 Gruooing Trees 0.9 AC 1 600001 S 1.440.00 Ccmmon Excavation 5200 Cy 5.001 S 31.200.00 Subgrade Excavation Sub rade Preoarat:cn 3930 25 Cy RD. STA. 6001 5 t .0 CO S 23 580 2.96 00 0.00 Select Granular Borrow (CV) 3930 Cy 9.001 3 35.370.00 Cass 5 Aggregate Base 4230 TONS 9001 S 38.077.00 Tyoe 31 Bituminous Base .,/pe 41 Bitumincus Wear Biruninous Tack Coat 1146 573 460 TONS TONS GAL 21.501 S 24001 S 1.50t )d 639. CO 13.752.00 I' 6910. Co II Gravel D/17V Restcrat:on 24 SY 4 5C1 S 109.00 1 Concrete Curb and Gutter 5700 LF S42.750 00 1 Cc^czte valley Gutter -:an war valley Gurer Section Modular Blcck Ret. Wall 90 2 1000 SF 1 EA SF I 5 601 S 600 0C I S 22.001 S 540.00 I 1.200.00 i 22.000.00 ' Gectex;de Fabrc 13000 Sy 2.001 S 25 000.00 1 Perforated Draintde 1800 LF 4 C01 S 7,200.00 Traffic Control 1 LS 3.500.001 S 3.500.00 Nater for Dust Control 200 1000G 23-001 S 4.300.00 S,lt Fence 3600 LF 2.501 S 9 000.00 Select Topsoil Bcrrow (CV) Sodding. Lawn and Blvd. 900 1810 CY SY 152.501 S SC1 S .C.3C0 CG 4.52500 Seeding Construction Cost 2 AC 2.200.001 S I S 4.4CO C0 I 310.024 00 35% Indirect Costs 10% Contingency Costs Easement Acquisition Cost 9000 SF I5 1 S 1 801 S 108508 31.0O2.00 1520000 ,jTotal Reconstruction Cost w/ Sub rade Correction I S 465.734.00 iia A-1 II. Bituminous Trail Improvements Item Item at./ Unit UnitC:s: I Est Cost Corriron cxCavabcr 150 C'{ :': 5 430 00 Aggregate Base. Class 5 140 TONt ; :0' "a 1 1.40000 ice 41A, wear Course Mixture 50 TON 28 :0 S 1.4C0.00 Concrete Ped Ramp I 2 EA 3CC :0 S 50000 Seecirg 02 AC 2ACC 01 3 400.00 .Vood Fiber Blanket I 250 SY 1 50 I S 375.00 Bollards 4 EA 4CC :01 S 1.500 00 Construction Cost LF 28.00 S 1S 6.255.00 351% Ircirect Ccs -,s EA 40C C0 5 13 2.189 00 10% Contingency Costs EA 450.40 5 S 525.00 Total Project Cost EA 60C 0C S S 9,070.00 III. Storrs Sewer Improvements - South Portion Item C>ty. Unit Unit Cost Ext. Cost C'earr enc 3n oc rg 1 LS I 4 CCC :01 S 4 CC0.00 -e—,-cve Culver, Pipe 80 LF 10 :0 S SCO.CO F.e^•cve 5itum nous Pavement 1 1156 SY 2 75 S 3.179.00 Res ore Parkirg Lot 2156SY 15 00 5 17.340.00 Common Excavation of Sediment Pcnd 10000 CY 4.00 5 40.000.00 • 2' RCP t 140 LF I 24 40 S 27.360.00 - 1 5" RCP 275 LF 25 00 S 7.150.00 13" RCP 80 LF 28.00 S 2.240.00 12" RC Apron I a I EA 40C C0 5 t,5C0.00 I t5' RC Apron 2 EA 450.40 5 900.00 18" RC Apron 1 I EA 60C 0C S 500.00 Outlet Control Structure 4 I EA 2,000.CO S 8.000.00 4 EA 1.200.00 S 4.800.00 Manhole 50 CY 40 00 S 2.000.00 Rio -Rao 1525 CY 8.00 5 13.000.00 Topsoil 3 AC 2.000 CO S 6.000.00 Seeding 2200 SY 1''50 5 3 300 CO ocd Fiber Blanket B50 LF 2141 S 1.870.00 Silt Fence PreassembleC 10 EA 8 401 S 80.00 Bale Checks 2 EA 25C 00 S SC0.00 m Catch Basin Sediment Baers 15 144.713 00 , Corstrucbon Cast S 506-5200 35'/e Indirect Costs 5 24,472.00 20%ConnngenciCosts 12726001 SF 1 1 301 S 490.680 00 South Portion Easements I S 700.523.00 IP ect Cost 133 A-2 IV. Storm Sewer Improvements - Middle Portion Item Oty. Unit Unit Cost I Ext. Cost Clearing and Grubbing 1 LS 4.00C 001 5 4.000 00 Common Excavation of Sediment Pond 1C000 CY 4 00 5 40.000 00 12" RCP 1050 LF 24 00 S 25.200.00 15" RCP 590 LF 25.00 S 15.340 00 18" RCP 400 LF 28,00) S 11.200.00 21" RCP 32 1 LF 34001 S 1,088.010 24" RCP 900 LF 34001 S 30.600.00 12" RC Apron 5 EA 4.0 001 S 2.000.00 1 24" RC Apron 1 EA 600 001 S 600.00 Outlet Control Structure 2 EA 2 000 001 S 4.000.00 Manhole 9 EA 12C0.00 S 10.800.00 Rip-Rap 25 EA 40.001 S 1,000.00 Topsoil 1900 CY 8.001 S 15.200.00 Seeding 3.5 AC 2.000-001 S 7.000.00 Wood Fiber Blanket 12000 SY 1.50 1S 18.000.G0 Silt Fence Preassembled 1900 1 LF 1 2.201 S 4,180.G0 Bale Checks 40 EA 8 GCI 5 - 321, CO Catch Basin Sediment Barriers 8 EA 1 250 001 S 2.00G 010 ' Ccnstructicn Cost I S 192.528.OG 35% Indirect Costs S 67,385 00 10% Cont n enC� Ccsts S 19.253.00 1 Middle Portion Easements 1384.9001 SF 1.801 S 692.820.CO I Total Project Cost I S 971,986.00 13� A-3 V. Watermain Improvements - Trunk Rem Ory Unit Unit Cost J Ext. Cost Remove Bituminous Path 2450 SY 1 50 $ 3.67500 Gass 5 Aggregate Baset050 TON 900 5 9,45000 Type 31 Bituminous Base 310 TON 21 50 S 6.565.00 Type 41 Bituminous Wear 230 TON 24.00 S 5,52000 Bituminous Tack Coat 126 GAL 1.50 5 189001 Connect to Egisting Watermain 2 EA 80000 5 1.600.00 15" DIP Watermain 2240 LF 39 00 5 87,360 00 hydrant ovith Valve 3 EA 1.500 00 5 4.500.00 15" Valve 4 EA 1,6C0.00 S 6.400.00 Fittings 5200 LBS 1 50 S 8.320.00 Granular Foundation Material 580 TONS 10.00 $ 5.800.00 Sodding. Lawn and Blvd. 4850 SY 2.50 5 12.125.00 Seeding 0.5 AC 2.200.00 5 1.100.00 Silt Fence 3000 LF 2S0 5 7,500.00 Construction Cost 5 150.204.00 35", Indirect Coss 5 56.071.00 10110 Contingency Costs 5 16.020.00 Easement Acquisition Cost 28000 SF -,801 S 50.400.00 Total Project Cost 1 S 282,695.00 ti /35� A-4 VI. Watermain Improvements • Lateral Item Ltty. Unit Unit Cost Ext. Cost j Connect to Ex1sdn9'AM 2 EA 1 306 -,Oj 3 1,60000 I 8" DIP Watermain 3050 LF 2t 0011 3 54 )50 00 Hydrant -.v/ Valve 5 EA 1.50000 5 7.50000 8" Valve 5 EA 700.001 5 3.500 00 Fittings 2100 LBS 1.50 5 3.360 00 I 1" Service Connection 5 EA 200.00 S 1.20000 1" Service Poe 300 LF 15.00 5 4.500.00 Granular Foundation Matenals o40 TON 1000 5 6.400 00 1 Seeding 03 AC 2.200 00 5 66000 II Silt Fence 300 LF 2.50 5 75000 Construction Cost S 93.520.00 35'/e inCosts S 32.732.00 io% Contingency Costs 5 9.352.00 Total Project Cost S 135,604.00 VII. Sanitary Sewer Improvements Item Qty. Unit Unit Cost Ext. Cost Connect ;c Exist Marhole I 1 I EA 1 1 :00.001 5 1.000.00 1 8" PVC San. Swr. (14'-16' Deer) 2400 LF 20,0011 48000-00 1 Std. 48" Dia MH w/ casting6 EA 1.400.00 5 8.400.00 mannose Extra Depth. >8' 42 LF 90.00 5 3.78C OC 8" x 4" WYE 6 EA 50,00 S 3CO.00 e' PVC Sernce 3CC LF 10 001 5 3.000 00 ; anular Foundation atenal GrM 500 TONS lu.Qul 5 5.000.00 Cor.structon Cost 5 59 48O.00 i 35% Indirect Costs 5 24.318 00 10% Contingency Costs S 6.948.00 S 100,746.00 [Total Project Cost 130 A•5 APPENDIX B PRELIMINARY ASSESSMENT ROLL 132 7I �sl;II1l11111111 41111111111111 I I�-!!11lI !S1 t11't+! ti°:Illi ! ji: 31s i it •!Sifts : :s: f" •TZ: i ii i 22: F; 7I �sl;II1l11111111 41111111111111 I I�-!!11lI !S1 ti°:Illi ! ji: j .QZi i JIG! ! z _ 7 � t 7I �sl;II1l11111111 41111111111111 I APPENDIX C EXHIBITS /3? cl ,�y �_1� u � ��RI �Y�~Llfl �■ W1 IIOI�M IM � w rt W alllllli w r� n O - E 4 w FS y cl. r• 1 (0r.yM al, LI luso's Lo cl ljL� walr.� i�� Y YMYYI V T n l- �IIq.MW V rtl 1;1 ► rr �^ L.r•11 to+_- V r t r 4r .�I� r•rNY 1�e,<1 O I 1 rxuu IYIa u r 1 pl I r/.'ornnvl '/yr 1Y �� S 'n n ,� \ r. T1 W l ! O D o. 0 , F O L� � 14 M \ m ,A cl ,�y �_1� u � ��RI �Y�~Llfl �■ W1 IIOI�M IM � w rt W alllllli w r� n O - E 4 w FS y cl. r• 1 (0r.yM al, LI luso's Lo cl ljL� walr.� i�� Y YMYYI V T n l- �IIq.MW V rtl 1;1 ► rr �^ L.r•11 to+_- V r t r 4r .�I� r•rNY 1�e,<1 O I 1 rxuu IYIa u r 1 pl I r/.'ornnvl '/yr 1Y �� S 'n n ,� \ r. T1 l ! O D � O � � YANKEE -7400LE ROAD 5C' R/;i J U 004 V 7tr3 .��1C•:►1 32'FF B-618 CONCRETE CURB AND CUTTER_ 0 0, opk. GP Pte° pN, O �p I WESCOTT HILLS HILLS DR. PROPOSED STREET ALIGNMENT 41 CP:• EX1le - Citu OF cc n J U 6 D' R /'N 1 1 C � I ADD] T;CNAL 10• PLA T T_0 V/ ,4k FF 9-618 CONCRETE CURB AND GUTTER ------------- O O� 4 CONSTRUCT 45',RaC5L-DE II _ I OF WAY el WOODL AIND CC I 1 i SAC ACQUIRE—�� RI FOR CUIL- D l ----------------------- -- p. 9 o, CVAC061RE 55' RIGHT OF WAY —FOR;CUL—DE—SAC \ CONSTRUCT CONC. CUR? ON Ex. CUL -OE -SAC WESCOTT HILLS DR. PROPOSED STREET ALIGNMENT /iii AND GU_ - EXF 4 city oF e ® PROPOSED INLET ► PROPOSED APRON 0 PROPOSED CONTROL STRUCTURE lz: r SEDIMENOND 1�-X:S'NG B�:G ..1 CONNECT TO EX MH INbv 850.18 E1nS C 12 -RCP Z O U .J7 HIGH POINT ,e 12,RC? POTENTIAL WETLAND IMPACTS j$ WESCOTT HILLS DR. j PROPOSED STORM SEWER e - w city of cc V- 'O' -��J 15.RC? Cc --------- �` -- 1 ,0 EXH city of cc ® PROPOSED INLET ► PROPOSED APRON 0 PROPOSED CONTROL STRUCTURE J U HIGH POINT SEDIMENT POND JP -59 (' JP -46 `Q! aC Ex S -i r� DRAFT G` c'� 1�17� . G! V I -�y tai `V WESCOTT HILLS DR. PROPOSED STORM SEWER %lp EXF City OF C'i CONNEC r _x SA1ii STUB NOT USED TO E`ISrw,-} YANKEE DOODLE ROAD IM AREA IS TOO LOW TO SERVICE WITH SANITARY SEWER :(His['S �-880L-- J s t� NoT.: PAPC_L e020-V-2or° HAS SAuiTA,:Ry _SERYC: 40� rOR.V THE cap PROPOSED =YORAN T ("Y?) r °RO OSED 'MANHOLE (TY?) i r O\C'' - 8" WAT=R. I A . FJ DAR _ _ _ 1 LL DRAT WESCOTT HILLS DR. f PROPOSED SANITARY SEW AND WATERMAIN EXHI rif't) nF CC, IL------------ --- = ----= CEDAR ST R T r---------- WATER-MAIN — ------ J L M! 6" WATERNIAA SANITARY SEb'�E --STUB------ - --, 4 c% Z-3" WATERMAIGPF��r .p, i I -5' WAT_RXI .1y p7 I ------------ lot ----,`-----,ot CONEC' S bVAT A i - C�v-I�,_C 1 �'v1 - � � ,I - WESrOTT HILLS DR. PROPOSED SANITARY SEWER AND WATERMAIN '[4 TO EVS. RMAIN D_A`D EE-7- OF E - OF EX ��r city of c .r, CARRIAGE„. ;MILLS a” warRUAfN COUNTRY CLUB r—CvNNE..' iD 'NAT_R.NA f i � w ' ! FCO Re' 15" 'NAT=RVA:N 15" wAicRUAIv_ PROTECT GOL U _c ,p GREENS AND FAIRWAYS oc C:NNc: J 1 DRAr ) 10+4 E41.119175 WESCOTT HILLS DR. �� EXHI j PROPOSED WATERMAIN C ACROSS GOLF COURSE I!c.e 1 j EASEMENT FOR STORM SEWER AND SEDIMENT POND I Hl'LS I CIL L3 EASEMENT FOR i' STORM SEWER I AND PONDING IEASEMENT FOR WATERMAIN j ACQUIRE KIGHT OF WAY J i FOR CUL-DE-SAC 10' DRA'.NAGE UTILITY ESMN T. WEST OF LOT LINE ACQUIRE R;GH T OF WAv FOR CUL-DE-SAC WESCOTT HILLS DR EASEMENT AND RIGHT OF WAY i DFt: EXF \; WESCOTT HILLS DR. ASSESSMENT AREAS A. -S = ASScSSNISti' Ari=A CPa` EXH _> city of ec CITY OF EAGAN WESCOTT WOODLANDS CUL DE SAC OPTIONS EXH BIT CITY OF EAGAN EXHIBfT WESCOTT WOODLANDS CUL DE SAC OPTIONS 2 FbnaC R. Cram COrnpa'y CONWL*w6 eMfiw[[M &o3 O\wom&\CuIXw W�D.t 19a 22650 pm nasale CITY OF EAGAN EXHIBfT WESCOTT WOODLANDS CUL DE SAC OPTIONS 2 FbnaC R. Cram COrnpa'y CONWL*w6 eMfiw[[M &o3 O\wom&\CuIXw W�D.t 19a 22650 pm CITY OF EAGAN WESCOTT WOODLANDS +wdR G„n CoTo" CUL DE SAC OPTIONS COM ATN6 [NONF[M l*3*4*1op'*w\m EXHIBIT 3 M ip 0 l53 well Rclow coM TM E�E.3 .076'0,'%0Fn0MS',0AJ 1 0 CITY OF EAGAN WESCOTT WOODLANDS CUL DE SAC OPTIONS K DptgM1.0� Jun. H. t„ EXHIBF 4 f e � ! i 1 A � 0 CITY OF EAGAN WESCOTT WOODLANDS CUL DE SAC OPTIONS K DptgM1.0� Jun. H. t„ EXHIBF 4 Thomas Egan, Mayor 3830 Pilot Knob Road Eagan, MN 55122-1897 RE Project 742 This letter is intended to express my views concerning the proposed road development of Wescott Hills Drive as requested by the developers of Royal Oaks I live at the end of the road at 3590 Wescott Hills Drive The improvement is not necessary for the following reasons • My property is a single- family residence and there is little likelihood that my property will ever be subdivided If it were it could be serviced from the south portion of Wescott Hills Drive, which is already improved At present I have no need for utilities as I have a properly functioning septic system and an excellent well. I have sufficient lot size to meet city codes to the best of my knowledge. • The public has previously voiced opposition of the continuation of Wescott Hills Drive and the city council noted this opposition and voted not to extend the road. I am equally opposed to the proposed trailway connecting Wescott Hills Drive North and South If it were surfaced and used as an emergency vehicle access, as proposed, it would promote motor traffic, pedestrian traffic including children and bike traffic. It would create a public safety concern as there is no planned sidewalk or pathway to Yankee Doodle which would separate pedestrians from motor vehicles traveling to and from the golf course The road in its current state posses no threat to public safety • There also could be a problem with maintenance and litter control • If this proposed trailway were to be surfaced and maintained as an emergency vehicle access it would most assuredly be used as a short cut for other vehicles • I don't see that there are sufficient benefits to warrant the expenses involved. It is my opinion that a dedicated road easement should be used only for the purpose originally intended, as was previously declared (vacated) by the city council The dedicated easement should be vacated and returned to me. I do not oppose a utility only easement to be grass surfaced over class 5 material along the west boundary This would be accessible for service equipment I am certain that myself as well as the other affected property owners do not desire this project as proposed for the reasons presented and for the obvious financial hardship this presents The better alternative would be to end the road project at the golf course driveway and install a cul-de-sac at that point The necessary extension of utilities to service landowners to my north would not likely be opposed Sincerely, Fred Wessel 3590 Wescott Hills Drive Eagan, MIN 55123 CC Council members /5-� Thomas Egan, Mayor 3830 Pilot Knob Road Eagan, NLN. 55121-1897 RE: Project 742 Mayor Egan, We would like to thank you and the council members for granting a continuance of the proposed improvements to Wescott Hills Drive to resolve our individual issues We have been meeting regularly with the City Staff, who have been very helpful addressing our questions and concerns. Our specific concerns, as you recall, were with the holding pond water level With the help of Russ Mathys and Tom Kaldunski, and the information provided by Rich Brasch, this issue has been nearly resolved with virtually no tree loss, still providing us with some usable land During the course of the proceedings related to this entire project, many options have been proposed One option suggested early -on is gaining much favor, and that is, to place the cul-de-sac at the entrance to the golf course. The standard 90 foot size poses no problem The cost of the road with curb and gutter saved would be significant, although other utilities would remain the same Mr Rahn has a favorable view toward this plan. Russ Maths and Tom Kaldunski will present drawings of this, as well as two other options at the July 7th meeting- My wife, Lunn and 1 are comfortable with all but one of the three options (exhibit 4 ) centering the cul-de-sac impacts a few oaks. We favor Exhibit I Lynn and 1, as well as the other property owners of'Wescott Woodlands' would like to thank you for meeting with us, to "walk the site" to see how nicely this option could play -out The council members will benefit from your new knowledge of this option, better information assists in making the best decision Our only 'un -resolved' issue is that of the financial hardship to us as property owners Fully one third of our property is not marketable because of the wetland secured by this project. We had always considered this 1 25 acre piece to be a last resort source of income for an unexpected emergency, but this land will not bnng enough money to even pay our assessments We have been assured that our assessments won't be higher than estimated, and probably lower Over 15 years our annual taxes due would be around $7,000 Our taxes will be increased because of the improvements adding still more to our annual costs. Certainly, you can understand why we worn about this issue Any information or ideas on this will be welcomed Respectfully, LIVTM K and Tony Vmge 3544 Wescott Hills Dr 454-8351 CC Council members DRAFT APPENDIX A PRELIMINARY COST ESTIMATE REVISED CITY OF EAGAN WESCOTT WOODLAND IMPROVEMENTS 7/1 /98 1. Street Reconstruction Improvements - Wescott Hills Drive Alternative with cul-de-sac at Golf Drive - utilities extended south of cul-de-sac Item Qty. Unit Unit Cost Ext. Cost Clearing Trees 1.2 AC 77000.00 $ 2,400.00 Grubbing Trees 1.2 AC 1,600.00 $ 1,92000 Common Excavation 5200 CY 6.00 $ 31,200.00 Su rade Preparation 21.75 RD. STA. 110.00 S 2,392.50 Class 5 Aggregate Base 3540 TONS 9.00 S 31,860.00 Type 31 Bituminous Base 960 TONS 21.50 $ 20,640.00 Type 41 Bituminous Wear 480 TONS 24.00 S 11,520.00 Bituminous Tack Coat 385 GAL 1.50 S 577.50 Gravel D/W Restoration 24 SY 4.50 $ 108.00 Gravel Roadway Restoration 1670 SY 4.50 S 7,515.00 Concrete Curb and Gutter 4850 LF 7.50 $ 36,375.00 Concrete Valley Gutter 90 SF 6.00 $ 540.00 Triangular Valley Gutter Section 2 EA 600.00 $ 1,200.00 Modular Block Ret. Wall 1000 SF 22.00 S 22.000.00 Traffic Control 1 LS 3,500.00 $ 3.500.00 Water for Dust Control 200 1000G 23.00 $ 4,600.00 Silt Fence 3600 LF 2.50 $ 9,000.00 Select Topsoil Borrow C 900 CY 12.00 $ 10.800.00 Sodding, Lawn and Blvd. 1810 SY 2.50 $ 4,525.00 Seeding 2 AC 2,200.00 $ 4,400.00 Construction Cost $ 207,073.00 35% Indirect Costs $ 72,475.55 10% Contingency Costs $ 20,707.30 Easement Acquisition Cost 9000 SF 1.13 S 10,170.00 Total Reconstruction Cost w/ Sub rade Correction 1 S 310,425.85 �^ A-1 II. Bituminous Trail Improvements Item Item Qty Unit Unit Cost I Ext. Cost Ext. Cost Common Excavation 160 CY 3.00 $ 48000 Aggregate Base, Class 5 140 TON 10.00 E 1,400.00 Seeding 02 AC 2.00000 $ 400.00 Wood Fiber Blanket 250 SY 1.50 $ 375.00 Bollards 4 EA 400.00 $ 1,600.00 Construction Cost LF 2800 $ $ 4,255.00 35% Indirect Costs EA 600.00 $ $ 1,489.25 10% Contingency Costs EA 2,000.00 $ b 425.50 Total Proect Cost EA 1.200.00 $ S 6,169.75 III. Storm Sewer Improvements - South Portion Item Qty. Unit Unit Cost Ext. Cost Clearing and Grubbing 0.3 LS 4,000.00 $ 1,200.00 Remove Culvert Pie 8o LF 1000 $ 80000 Common Excavation of Sediment Pond 3500 CY 4.00 $ 14,000.00 12" RCP 1140 LF 24.00 $ 27,360 00 15" RCP 275 LF 26.00 $ 7.15000 18" RCP 80 LF 2800 $ 2.240.00 18" RCApron 2 EA 600.00 $ 1,200.00 Outlet Control Structure 1 EA 2,000.00 $ 2.000.00 Manhole 1 EA 1.200.00 $ 1,200.00 Catch Basin 1 EA 900.00 $ 900.00 Rip -Rap 50 CY 40.00 $ 2.000.00 Topsoil 1625 CY 8.00 $ 13.000.00 Seeding 3 AC 2.000.00 $ 6,000.00 Wood Fiber Blanket 500 SY 1.50 $ 75000 Silt Fence Preassembled 300 LF 2.20 $ 66000 Bale Checks 10 EA 800 $ 80.00 Catch Basin Sediment Barriers 2 EA 25000 $ 500.00 Construction Cost $ 81,040.00 35% Indirect Costs S 28.364 00 10% Contingency Costs S 8.104.00 South Portion Easements 272.600 SF 1 13 $ 308.038 00 Total Pro ect Cost S 425,546.00 A-2 l5' DRAFT DRAFT IV. Storm Sewer Improvements - Middle Portion Item Item cty. Unit Unit Cost Ext. Cost Ext. Cost Clearing and Grubbing 0.2 LS 4,000.00 $ 800.00 Common Excavation of Sediment Pond 10000 CY 4.00 $ 40.000.00 15" RCP 1090 LF 26.00 $ 28,340.00 18" RCP 400 LF 28.00 $ 11,200.00 21" RCP 32 LF 34.00 $ 1,088.00 24' RCP 900 LF 34.00 $ 30,600.00 27' RCP 300 LF 36.00 $ 10,800.00 12" RC Apron 5 EA 400.00 $ 2,000.00 27" RCApron 1 EA 800.00 $ 800.00 Manhole 7 EA 1,200.00 $ 8,400.00 Catch Basin 4 EA 900.00 $ 3,600.00 Ri Rap 25 EA 40.00 $ 1,000.00 Topsoil 1900 CY 8.00 $ 15,200.00 Seeding 3.5 AC 2,000.00 S 7,000.00 Wood Fiber Blanket 12000 SY 1.50 $ 18,000.00 Silt Fence Preassembled 1900 LF 2.20 $ 4,180.00 Bale Checks 40 EA 8.00 $ 320.00 Catch Basin Sediment Barriers 8 EA 250.00 $ 2,000.00 Construction Cost $ 185,328.00 35% Indirect Costs $ 64.864.80 10% Contingency Costs 118,532.80 Middle Portion Easements 1384,9001 SF L1.13 $ 434,937.00 Total Project Cost I $ 703,662.60 V. Stone Sewer Improvements - Trunk Costs, Golf Course Item Oty. Unit Unit Cost Ext. Cost 15" RCP 1450 LF 26.00 $ 37,700.00 Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 Std. 48' Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Seeding 0.8 AC 2,000.00 $ 1.600.00 Topsoil 540 CY 8.00 $ 4.32000 Wood Fiber Blanket 2000 SY 1.50 $ 3.000 00 Outlet Control Sturcture 3 EA 2,000.00 S 6,000.00 Construction Cost E 59,220.00 35% Indirect Costs $ 20,727.00 10% Contingency Costs $ 5.92200 Total Project Cost $ 85,869.00 VI. Watermain Improvements - Trunk Item Qty. Unit Unit Cost Ext. Cost Remove Bituminous Path 2450 SY 1.50 $ 7675.00 Class 5 Aggregate Base 1050 TON 9.00 $ 9,450.00 Type 31 Bituminous Base 310 TON 21.50 $ 6,665.00 Type 41 Bituminous Wear 230 TON 24.00 $ 5,520.00 Bituminous Tack Coat 126 GAL 1.50 $ 189.00 Conned to Existing Watermain 2 EA 800.00 S 1,600.00 T6- DIP Watermain 2240 LF 39.00 $ 87.360.00 Hydrant with Valve 3 EA 1,500.00 $ 4,500.00 16" Valve 4 EA 1,600.00 E 6,400.00 Fittin s 5200 LBS 1.60 E 8,320.00 Granular Foundation Material 580 TONS 10.00 $ 5,800.00 Sodding, Lawn and Blvd. 4850 SY 2.50 $ 12,125.00 Seeding 0.5 AC 2,200.00 $ 1,100.00 Silt Fence 3000 LF 2.50 $ 7,500.00 Construction Cost $ 160,204.00 35% Indirect Costs $ 56,071.00 10% Contingency Costs $ 16,020.00 Easement Acquisition Cost 28000 SF 1.80 $ 50,400.00 Total Pro'ect Cost $ 282,695.00 VII. Watermain Improvements - Lateral Item Qty. Unit Unit Cost Ext. Cost Conned to Existing WM 2 EA 800.00 $ 1,600.00 8" DIP Watermain 3050 LF 21.00 $ 64,050.00 6" Valve 1 EA 400.00 S 400.00 6" DIP Service 20 LF 19.00 $ 380.00 Hydrant w/ Valve 5 EA 1,500.00 $ 7,500.00 8" Valve 5 EA 700.00 $ 3,500.00 Fittings 2250 LBS 1.60 $ 3,600.00 1" Service Connection 6 EA 200.00 $ 1,200.00 1" Service Pie 300 LF 15.00 S 4,500.00 Granular Foundation Materials 640 TON 10.00 $ 6,400.00 Seeding 0.33 AC 2,200.00 $ 726.00 Silt Fence 300 LF 2.50 S 750.00 Construction Cost $ 94,606.00 35% Indirect CostsS 33,112.10 10% Contingency Costs S 9,460.60 Total Project Cost $ 137,178.70 A-4 157 DRAFT DRAFT VIII. Sanitary Sewer Improvements Item Item City. Unit Unit Cost Ext. Cost Ext. Cost Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 8" PVC San. Swr. 14'-16' Dee 2400 LF 20.00 $ 48,000.00 Std. 48" Dia MH w/ casting 6 EA 1,400.00 S 8,400.00 Manhole Extra Depth, >8' 42 LF 90.00 $ 3,780.00 8" x 4" WYE 6 EA 50.00 $ 300.00 4" PVC Service 300 LF 10.00 $ 3,000.00 Granular Foundation Material 500 1 TONS 10.00 $ 5,000.00 Construction Cost LF 12.00 $ $ 69,480.00 35% Indirect Costs TONS 10.00 $ $ 24,318.00 10% Contingency Costs AC 2,200.00 $ $ 6,948.00 Total Project Cost $ $ 100,746.00 IX. Sanitary Sewer Improvements - Golf Course Item oty. Unit Unit Cost Ext. Cost Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 8" PVC San. Swr. (0'- 10' 295 LF 14.00 $ 4,130.00 8"PVC San. Swr. (10'- 12' 180 LF 16.00 $ 2,880.00 8"PVC San. Swr. (12'- 14 125 LF 18.00 $ 2,250.00 8"PVC San. Swr. (14'. 16' 45 LF 20.00 $ 900.00 Std. 48" Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Manhole Extra Depth, >8' 12 LF 90.00 $ 1,080.00 6" PVC Service Pi 70 LF 12.00 $ 840.00 Granular Foundation Material 150 TONS 10.00 $ 1,500.00 Construction Cost 0.2 AC 2,200.00 $ 20,180.00 35% Indirect Costs $ 7,063.00 10% Contingency Costs $ 2,018.00 Total Project Cost $ 29,261.00 X. Golf Course Access Road to Duckwood Item oty. Unit Unit Cost Ext. Cost Clear an Grub Trees 0.2 AC 3,600.00 S 720.00 Common Excavation 710 CY 6.00 $ 4,260.00 Su rade Preparation 3.4 RD. STA. 110.00 $ 374.00 Class 5 Aggregate 315 TONS 9.00 $ 2,835.00 Type 31 Bituminous Base 105 TONS 21.50 S 2,257.50 Type 41 Bituminous Wear 55 TONS 24.00 S 1,320.00 Bituminous Tack Coat 45 GAL 1.50 S 67.50 Select Topsoil Borrow C 120 CY 12.00 S 1,440.00 Sodding, Lawn and Blvd 24 0 SY 2.50 $ 60000 Seeding 0.2 AC 2,200.00 S 440.00 Construction Cost $ 14,314.00 35°,6 Indirect Costs $ 5,009.90 10°6ContingencyCosts $ 1,431.40 Total Project Cost $ 20,755.30 Ml DD Ep pp jj![[ _eeet i:i , •i•!IF!isa !'1 i DDD i ➢DFDF D ria iffifliiiii� 1' <{{ififffiif� i' .tt t ttttt s t a Y t t E t t S! Y /G/ a DDiii �'f tt t t t t 2 f t[[[ [• iii E !aS!I [ iiD G iDiii i =t?a L ■.Fs� . :iG ! i1FGi : i e ! - a 'GGi ! CiFst i F5i F i2Fai e a 6 FIi f i➢!'e:fDF ii? S it/l/:1 a�a€aF �R •pa�gg77 fit . itji DRAFT APPENDIX C PRELIMINARY COST ESTIMATE REVISED CITY OF EAGAN WESCOTT WOODLAND IMPROVEMENTS 7/2/98 I. Street Reconstruction Improvements - Wescott Hilts Drive Itemative with cul-de-sac at Golf Drive - watermain extended south of cul-de-sac Item Ot . Unit Unit Cost Ext. Cost ClearingTrees 1.2 AC 2,000.00 S 2,400.00 Grubbing Trees 1.2 AC 1,600.00 S 1,920.00 Common Excavation 5200 CY 6.00 $ 31,200.00 Su rade Preparation 21.75 RD. STA. 110.00 $ 2,392.50 Class 5 Aggregate Base 3540 TONS 9.00 $ 31,880.00 Type 31 Bituminous Base 960 TONS 21.50 $ 20,640.00 Type 41 Bituminous Wear 480 TONS 24.00 $ 11,520.00 Bituminous Tack Coat 385 GAL 1.50 $ 577.50 Gravel DrW Restoration 24 Sy 4.50 S 108.00 Gravel Roadway Restoration 1670 Sy 4.50 $ 7,515.00 Concrete Curb and Gutter 4850 LF 7.50 $ 36,375.00 Concrete Valley Gutter 90 SF 6.00 $ 540.00 Triangular Valley Gutter Section 2 EA 600.00 S 1,200.00 Modular Block Ret. Wall 1000 SF 22 00 $ 22,000.00 Traffic Control 1 LS 3,500.00 $ 3,500.00 Water for Dust Control 200 1000G 23.00 $ 4,600.00 Silt Fence 3600 LF 2.50 S 9,000.00 Select Topsail Borrow C 900 CY 12.00 S 10,800.00 Sodding. Lawn and Blvd. 1810 SY 2.50 S 4,525.00 Seeding 2 AC 2,200.00 S 4,400.00 Construction Cost $ 207,073.00 35% Indirect Costs $ 72,475.55 10% Contingency Costs $ 20.707.30 Easement Acquisition Cost 9000 S= 1.13 S 10,170.00 Total Reconstruction Cost w/ Sub rade Correction $ 310,425.85 C-1 Apa DRAFT 11. Trail Improvements Item Item Qty, Unit Unit Cost Ext. Cost Ext. Cost Common Excavation 160 CY 3.00 S 480.00 Aggregate Base, Class 5 140 TON 10.00 $ 1,400.00 Seeding 0.2 AC 2,000.00 $ 400.00 Wood Fiber Blanket 250 SY 1.50 E 375.00 Bollards 4 EA 400.00 $ 1,600.00 Construction Cost $ $ 4,255.00 35% Indirect Costs S $ 1,489.25 10% Contingency Costs ; 425.50 Total Project Cost = 6,169.75 III. Storm Sewer Improvements - South Portion Item oty. Unit Unit Cost Ext. Cost 15' RCP 390Lf 28.00 $ 10.140.00 Manhole 1 EA 1,200.00 $ 1,200.00 Catch Basin 3 EA 900.00 $ 2,700.00 Construction Cost $ 14,040.00 350� Indirect Costs $ 4,914.00 t0°h Contingency Costs $ 1,404.00 Total Project Cost S 20,358.00 C-2 /3 DRAFT IV. Storm Sewer Improvements - Middle Portion Item Qty. Item Qty. Unit Unit Cost 15" RCP Ext. Cost Clearing and Grubbing 0.2 AC 4,000.00 $ 800.00 Common Excavation of Sediment Pond 10000 CY 4.00 $ 40.000.00 15' RCP 1090 LF 26.00 $ 28,340.00 18" RCP 400 LF 28.00 $ 11,200.00 21' RCP 32 LF 34.00 $ 1,088.00 24" RCP 900 LF 34.00 $ 30,600.00 27' RCP 300 LF 36.00 S 10,800.00 12" RCApron 5 EA 400.00 $ 2,000.00 27" RCApron 1 EA 800.00 $ 800.00 Manhole 7 EA 1,200.00 $ 8,400.00 Catch Basin 4 EA 900.00 $ 3,600.00 Ri Rap 25 EA 40.00 $ 1,000.00 Topsoil 1900 CY 8.00 $ 15,200.00 Seeding 3.5 AC 2,000.00 S 7,000.00 Wood Fiber Blanket 12000 SY 1.50 $ 18,000.00 Silt Fence Preassembled 1900 LF 2.20 $ 4,180.00 Bale Checks 40 EA 1 8.00 $ 320.00 Catch Basin Sediment Barriers 8 EA 250.00 $ 2,000.00 Construction Cost $ 185,328.00 35% Indirect Costs $ 64,864.80 10% Contin enc Costs 118,532.80 Middle Portion Easements 1384,9001 SF 1.13 $ 434,937.00 Total Project Cost $ 703,662.60 V. Storm Sewer Improvements - Trunk Costs, Across the Golf Course Item Qty. Unit Unit Cost Ext. Cost 15" RCP 1450 LF 26.00 $ 37,700.00 Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 Std. 48" Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Seeding 0.8 AC 2,000.00 S 1,600.00 Topsoil 540 CY 8.00 $ 4,320.00 Wood Fiber Blanket 2000 SY 1.50 $ 3,000.00 Outlet Control Sturcture 3 EA 2,000.00 $ 6,000.00 Construction Cost $ 59,220.00 35% Indirect Costs $ 20,727.00 10% Contingency Costs $ 5,922.00 Total Project Cost S 85,869.00 C•3 14P VI. Watermain Improvements -Trunk Item Qty, Unit Unit Cost Ext Cost Remove Bituminous Path 2450 SY 1.50 $ 3.675.00 Class 5 Aggregate Base 1050 TON 9.00 $ 9,450.00 Type 31 Bituminous Base 310 TON 21.50 $ 6,665.00 Type 41 Bituminous Wear 230 TON 24.00 S 5.520.00 Bituminous Tack Coat 126 GAL 1.50 $ 189.00 Conned to Existing Watermain 2 EA 800.00 $ 1.600.00 16' DIP Watermain 2240 LF 39.00 $ 87,360.00 Hydrant with Valve 3 EA 1,500.00 $ 4,500.00 15' Valve 4 EA 1,600.00 $ 6,400.00 Fittings 5200 LBS 1.60 $ 8,320.00 Granular Foundation Material 580 TONS 10.00 $ 5.800.00 Sodding. Lawn and Blvd. 4850 SY 2.50 S 12,125.00 Seeding 0.5 AC 2,200.00 $ 1,100.00 Silt Fence 3000 LF 2.50 $ 7,500.00 Construction Cost $ 160,204.00 35% Indirect Costs $ 56.071.00 10% Contingency Costs $ 16.020.00 Easement Acquisition Cost 28000 SF 1.80 S 50,400.00 Total Project Cost $ 282,695.00 VII. Watermain Improvements - Lateral Item Qty. Unit Unit Cost Ext. Cost Connect to Existing WM 2 EA 800.00 $ 1,600.00 8" DIP Watermain 3050 LF 21.00 $ 64,050.00 6" Valve 1 EA 400.00 $ 400.00 6" DIP Service 20 LF 19.00 $ 380.00 Hydrant w/ Valve 5 EA 1,500.00 $ 7,500.00 8" Valve 5 EA 700.00 $ 3,500.00 Fittings 2250 LBS 1.60 $ 3,600.00 1' Service Connection 6 EA 200.00 S 1,200.00 1" Service Pipe 300 LF 15.00 $ 4,500.00 Granular Foundation Materials 640 TON 10.00 $ 6,400.00 Seeding 0.33 AC 2,200.00 $ 726.00 Silt Fence 300 LF 2.50 $ 750.00 Construction Cost S 94,606.00 35% Indirect Costs S33,112.10 10% Contingency Costs S 9,460.60 Total Pro'ect Cost S 137,178.70 C-4 /p's, DRAFT DRAFT VIII. Sanitary Sewer Improvements Item Qty. Item oty. Unit Unit Cost Connect to Exist Manhole Ext. Cost Conned to Exist Manhole 1 EA 1.000.00 $ 1,000.00 8- PVC San. Swr. 14'-16' Dee 1975 LF 20.00 S 39,500.00 Std. 48" Dia MH w/ casting 5 EA 1,400.00 $ 7,000.00 Manhole Extra Depth. >8' 34 LF 90.00 $ 3,060.00 8'x 4- WYE 5 EA 50.00 $ 250.00 PVC Service 270 LF 10.00 $ 2,700.00 Granular Foundation Material 420 1 TONS 10.00 $ 4,200.00 Construction Cost 12.00 S 840.00 $ 57,710 00 35% Indirect Costs 10.00 $ 1,500.00 $ 20,198.50 10% Contingency Costs AC $ 20,180.00 $ 5,771.00 Total Project Cost $ 7,063.00 $ 83,679.50 IX. Sanitary Sewer Improvements - Golf Course Club House Item Qty. Unit Unit Cost Unit Cost Ext. Cost Connect to Exist Manhole 1 EA 1,000.00 $ 1,000.00 8- PVC San. Swr. (0'- 10 295 LF 14.00 $ 4,130.00 8 -PVC San. Swr. (10'- 121 180 LF 16.00 S 2,880.00 8'PVC San. Swr. 12' - 14 125 LF 18.00 S 2,250.00 8"PVC San. Swr. 14' - 16 45 LF 20.00 $ 900.00 Std. 48' Dia MH w/ casting 4 EA 1,400.00 $ 5,600.00 Manhole Extra Depth, >8' 12 LF 90.00 $ 1,080.00 6- PVC Service Pi 70 LF 12.00 S 840.00 Granular Foundation Material 150 1 TONS 10.00 $ 1,500.00 Construction Cost Seeding 0.2 AC $ 20,180.00 35% Indirect Costs Construction Cost $ 7,063.00 10% Contingency Costs 35% Indirect Costs $ 2,01800 Total Project Cost 10% Contingency Costs $ 29,261.00 X. Golf Course Access Road to Duckwood Item Qty. Unit Unit Cost Ext. Cost Clear an Grub Trees 0.2 AC 3,600.00 $ 720.00 Common Excavation 710 CY 6.00 $ 4,260.00 Su rade Preparation 3.4 RD, STA. 110.00 $ 374.00 Class 5 Aggregate 315 TONS 9.00 $ 2,835.00 Type 31 Bituminous Base 105 TONS 21.50 $ 2,257.50 Type 41 Bituminous Wear 55 TONS 24.00 $ 1,320.00 Bituminous Tack Coat 45 GAL 1.50 S 67 50 Select Topsoil Borrow C 120 CY 12.00 $ 1,44000 Sodding, Lawn and Blvd 240 SY 2.50 S 60000 Seeding 0.2 AC 2,200.00 $ 44000 Construction Cost S 14.314 00 35% Indirect Costs S 5.00990 10% Contingency Costs $ 1,431 40 Total Project Cost $ 20,755.30 C-5 s=:-- j3l3iSS H e 3 a• ' 3 - aa:SS SIS I ! SS:SS S SSS •i f SSSSS S SS: i- ,1 -eie i fife i iiaaa a aaa ! telt! 1 4f -i a clfatls i a3. . r Y T Y Y Y i - 91t9 A..flR�SiSf[ I a 44 Agenda Information Memo July 7, 1998 Eagan City Council Meeting OL;DBUSINES5 A. ACTION TO BE CONSIDERED: Approve the detailed plans and specifications for Contract 98-16 and authorize: the advertisement for a bid opening to be held at 10:30 am on July 30, 1998. FACTS: • On June 16, the :City, Council considered approving the detailed plans for installing utilities and upgrading the street along Wescott Woodlands '(formerly, Wescott Hills Drive). As a result of concerns and questions 'raised by several affected property owners at that time, the Council continued this item until July 7 and directed staff to meet with them and try to address there concerns. • The plans have been revised with options/alternates being provided_ regarding the length of the street and utility improvements to be constructed. Dakota Electric Association has been contacted and requested to bury their existing overhead distribution lines along Wescott Woodlands. They will provide a response at the Council meeting. ISSUES: • This project has been difficult to finalize the details due to the dynamic and varied requests of different 'property owners while still tryingto meet the construction season schedule need's of the developer for the Royal Oaks Addition. Staff will try W efficiently summarize and present these issues for Council resolution.and subsequent approval to proceed with advertisement for competitive bids. • After the scope of construction has�been defined with this plan approval item, it would be appropriate for the Council to re -open the previously continued Public Hearing; item and take (he appropriate action. 169 Agenda Information Memo July 7,1998 Eagan City Council Meeting b. CITIZENS REQUEST TO DISCUSS AQUATIC POOL PROJECT FINANCING ACTION TO BE CONSIDERED: To allow citizen input regarding Aquatic Pool Project financing. FACTS: City Councilmember Blomquist has been contacted by citizens who wish to discuss the proposed financing for the Family Aquatic Pool Project. Time has been requested on the agenda to discuss their concerns. The final funding package for the Aquatic Facility has not been approved at this time. The approved Capital Improvement Program for the years 1998 through 2002 shows this project being funded by the Community Investment Fund and most of the funding discussion has revolved around that source. There are several funding choices available to the City Council including the following; 1.) Community Investment Funds, 2.) Revenue Bonds and 3.) General Obligation Bonds. The total project cost is estimated at $7.1 million which could, if desired, be financed entirely from Community Investment Funds. A Revenue Bond issue could supplement a portion of the Community Investment Fund as another alternative. The third choice, General Obligation Bonds, would require a referendum. The referendum ballot question would be for authorization to sell bonds and not on the question of whether or not to construct the facility. ATTACHMENTS: Enclosed on page 170 is a copy of a memo from Finance Director VanOverbeke to the City Administrator regarding the Aquatic Facility financing inquiry. Also enclosed on pages [2(_ through 133 is a copy of the economic projections for the Eagan Family Aquatic Center that were -prepared by Water Technologies, Inc. and considered at the March 17 City Council meeting. A copy of the special minutes of the Eagan City Council 'meeting held on March 17 that financing nancing options is also enclosed on pages I 1 _LY through LT7—. /0 MEMO city of eagan TO: City Administrator Hedges FROM: Finance Director/City Clerk VanOverbeke DATE: June 18, 1998 SUBJECT: Aquatic Facility Financing Inquiry I am writing this memo in response to the letter from Mr. Eldon J. Spencer, Jr. and from your follow-up meeting with representatives of the Windcrest Homeowner's Association that requested among other things the planning documents for securing financing for the Aquatic Facility project. The City Council has not approved the final funding package for the facility at this time and the information involving funding is included in other documents The approved Capital Improvement Program for the years 1998 —2002 shows this project being funded by the Community Investment Fund and most of the funding discussion has revolved around that source. It is possible, however, that a final funding scenario will also include some gross revenue bonds. The debt service on those bonds would be paid from revenues generated by the facility It is also possible that some of the money used from the Community Investment Fund will be repaid from operating revenues as well. Two significant factors will impact the final funding package, those being, first, the results of the formal bids and second, the final rate structure for the users of the facility The economic projections developed by Water Technology Inc for the facility were reviewed at the March 17, 1998 Special City Council meeting and those minutes include the details of the funding discussions. As the project proceeds and the total cost is budgeted, the funding will be formally approved by the City Council. I expect that the final package will be some combination of the above referenced options and will be one that that makes the most financial and economic sense to the City Council and to the community. Please advise, if you would like anything else qky Fin81V irector/City Clerk /7v ECONOMIC PROJECTIONS FOR EAGAN FAMILY AQUATIC CENTER (BASED UPON SIMILAR AQUATIC FACILITIES) Proposed Design Program Options - Eagan, MN A. Phase I (excludes Lazy River) Budget......................................................................$4,519,000.00 Bather Capacity 1,200 B. Master Plan (includes Lazy River) Budget...................................................................... $7,140,000.00 Bather Capacity 2,000 C. Population —60,000 Comparable Facilities to Eagan Master Plan A. St. Louis Park, MN Population Bather Capacity Attendance 1997 Capital Cost 53,700 1,500 110,000 $4,500,000.00 Revenues $410,391.00 per Cap $3.73 Expenses $225,105.00 per Cap $205 Net X185.286.00 per Cap $1.68 B. Des Plaines, IL Population Bather Capacity Attendance (08/96-97) Capital Cost Revenues (08/96-97) Expenses (08)'96-97) Net 55,500 1,600 90,701 $528,796.00 per Cap $5 83 $362.528.00 per Cap $3 99 $166.268 00 per Cap $1 84 1�1 C. Ketterina.OH Population 60,569 Bather Capacity 1,500 Attendance (Avg.) 120,159 Capital Cost — Revenues $258,873.00 per Cap $2.15 Expenses $154.350.00 per Cap $1.28 Net $104,523.00 per Cap $ .87 D. Wheaton, IL Population 43,043 Bather Capacity 2,000 Attendance (Avg) 136.793 Capital Cost — Revenues $571,048.00 per Cap $4.17 Expenses $540,04800 per Cap $3.95 Net $ i1,000 00 per Cap $ .22 E. Average Per -Cap of similar facilities Revenues per Cap $3.97 Expenses per Cap $2.82 Net per Cap $1.15 F. Attendance Penetration Rate Formula used for projecting attendance. Attendance Attendance Penetration Rate Population FACILITY PENETRATION RATE St. Louis Park 110,000 2.07 53,200 Des Plaines 96.705 1.65 55,000 1 I a, Kettering 120.159 1.98 60,569 Wheaton 136.793 2.22 43,043 Average Attendance Penetration Rate = 2.22 III. Projections for Eagan Master Plan Two (2) projections are offered for this cursory analysis: 1. The Average projection is based upon the average calculations of the four (4) relatively similar facilities 2. The Consultants Estimate' reflects the significant differences in the Eagan Master Plan and the four (4) comparable facilities. A. Projected Annual Attendance Average 60,000 population x (penetration rate) 2.22 133,200 60,000 population x (penetration rate) 2.50' B. Projected Annual Revenue Average 133,200 X $3.97 (per Cap) $528,804.00 150,000 x $4.75 (per Cap)' C. Projected Annual Expenses Average 133,200 x $2,82 (per Cap) $375,624.00 150,000 x $3.00 (per Cap)' D. Projected Annual Net Average 133,200x$1.15 (per Cap) $153,180.00 150,000 x $1.75 (per Cap)' May include non-resident attendance and increased fee basis /73 High 150,000 High $712,500.00 High $450,000.00 High $262,50000 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MARCH 17, 1998 A special meeting of the Eagan City Council was held on Tuesday, March 17, 1998 at 5:00 p.m. in the Eagan Municipal Center Community Room. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Director of Parks and Recreation Vraa, Director of Finance VanOverbeke and City Administrator Hedges. VISITORS TO BE HEARD Mayor Egan invited any visitors to be heard to comment, and acknowledged there were no visitors to be heard. FEASIBILITY REPORT/AQUATIC POOL FACILITY PROJECT City Administrator Hedges stated that City staff and representatives of Water Technology, Inc. hosted community informational meetings on March 4 and March 10 to review concept plans for the proposed family aquatic pool facility with interested members of the public. He further stated that the City has received community feedback through e-mail messages, telephone calls, correspondence and comments at the informational meetings. Director of Parks and Recreation Vraa stated that the comments appear to be approximately 85 percent in support of building an aquatic pool facility, while 15 percent were an objection to proceeding ahead with a portion or all of the project. Mr. Vraa introduced Chuck Newman, Carl Fuerst and Claude Rogers, all representatives of Water Technology, Inc., who were present to present the final feasibility plan for consideration by the City Council. Mr. Rogers, representing Water Technology, Inc., presented the overall plan reviewing the various elements of the aquatic pool. He specifically spoke of concerns the Windcrest neighborhood raised about noise and the site visibility given their close location to the proposed aquatic pool facility. Mr. Rogers reviewed the site elevations, the berm, fencing and landscaping, all of which provide a favorable buffering for the adjacent neighborhood. City Councilmember Awada referred to the written correspondence from the community and asked if the aquatic pool should be redesigned to accommodate a 50 meter design element. Mr. Newman, representing Water Technology, Inc., stated that most outdoor pool facilities contain a 25 yard feature which is adequate for swim meets and tournaments. Mayor Egan also spoke to the special interests that were referenced in the various correspondence received by the City and stated that he has to rely on the experience of the consultants for what are the best choices and design features for the proposed aquatic pool facility. City Councilmember Wachter stated that it appears, from the correspondence, the public would prefer more than three (3) lanes for the 25 meter competitive swim area. He also raised questions about the drainage, asking if the storm water holding pond will be adequate to handle the impervious surface runoff. Mr. Rogers stated that the aquatic pool facility design could accommodate up to six (6) lanes if desired and, further, that the storm water is handled up stream and will not impact the storm water holding pond. City Councilmember Wachter further asked if the City could add any additional features to the aquatic pool facility south of the Lary River in /74 the future. Mr. Rogers stated the land area is a 3 to I slope and would be too steep for any additional aquatic pool features. Mr. Newman stated that the facility has an excellent mix of features for all ages and the location with the embankment protecting the northern elements and maximizing the southern sun exposure provides for an ideal location. Mr. Fuerst, representing Water Technology, Inc., stated that it has only been in recent years that the concept of public pools has changed. He stated that 54 percent of the community will swim, however, only one percent of the population will swim competitively. He stated that the traditional rectangular lap pools were designed for the competitive swimmer and are heavily subsidized by municipalities. Mr. Fuerst stated that recent studies will show the high use factors are the zero depth recreationaVnon-competitive swim features and the deep area that provides for the competitive swimming lanes has the least amount of use by those using the aquatic pool facilities. Mr. Fuerst stated the aquatic pool facility should be designed for a bather capacity of 2000, given the population and demographics of the community. Mayor Egan stated that every question is valid and is considered a good comment and will be taken seriously as the City Council reviews the final design features for the aquatic pool project. City Councilmember Masin asked the consultants, if more consideration were given to competitive swimming, what design changes would be required. Mr. Newman, representing Water Technology, Inc., stated that the design, as presented, could expand from three (3) lanes to approximately six (6) lanes and accommodate the competitive swim feature. City Councilmember Awada stated she would like staff to ask the swim club if they would prefer a 25 meter or 50 meter design feature. City Councilmember Masin asked if the municipal center campus is the best site for the aquatic pool facility or whether the City has reviewed other sites for the proposed project. Director of Parks and Recreation V raa responded stating that according to the consultants and staff, the municipal center campus is the best site for the aquatic pool facility. He stated the location is in the center of the community, provides opportunities for foot and bicycle traffic, has security in its relationship to the police department and is the best site to market in the community. He further stated that the municipal center campus has been designated for a community center, swimming pool and ice facility since it was acquired in the late 1970's. Mr. Vraa further stated the water treatment center site at Pilot Knob Road and Cliff Road, and sites originally considered for the amphitheater, are either too small or lack many of the elements that make the municipal center site favorable for a pool. City Councilmember Blomquist agreed, stating that a swimming pool facility for the municipal center site has been a vision since she was on the City Council in 1980. She further discussed the total project stating that it appears the Lazy River feature may, cause the project to contain too many features at this site, and further expressed concern about the cost for the Lazy River and the project. She further stated that originally the cost of the project was estimated at approximately, 54.5 million and now it has increased to over $7 million. City Administrator Hedges stated the municipal center campus provides a natural security with its relationship to the police department and, further, the amount of parking necessary for the two civic arenas and the aquatic pool facility will be nicely shared at this location. City Councilmember Wachter stated that the slopes and grassy sunning area are excellent for watching small children which is a design feature natural to this site due to the favorable elevations. Mr. Fuerst, representing Water Technology, Inc., presented the economic projections for operation of the aquatic pool facility stating the facility should net an average of 5153,180 of /75" revenue after expenses, and given the history of four (4) similar facilities including St. Louis Park, could reach as high as $262,500. City Councilmember Blomquist asked if the comparative cities in the study are operating on a longer season than anticipated for our facility. Mr. Newman stated that all the outdoor aquatic pool facilities used in the comparative study are seasonal from Memorial Day to Labor Day. After a brief review of the rates and fees to be charged by the consultants, City Councilmember Wachter stated he would prefer the user fee for Eagan lower than the non- resident rate. City Councilmember Awada stated that the proforma should include both operating revenue projections for a bather load capacity of 1200 and 2000. She specifically asked how the revenue projections change in adding the additional 800 bather load, or in other words, what are the net revenues after expenses for both the 1200 and 2000 bather load projections. Mr. Newman stated that the projections are based on a 2000 bather load, but stated that there would be a significant difference if the facility was built for a 1200 bather load. And, further, if the facility is too small there will be some fall off experience from anticipated repeat business. City Councilmember Masin stated there are no similar aquatic pool facilities within the general area and asked how this would impact the facility. Carl Fuerst, representing Water Technology, Inc., stated the interest by non-residents will be very high due to the fact that there are no similar facilities in the adjacent area, and as a result, the City could establish the user fees for non-residents at a rate 50 to 100 percent higher than resident fees. City Councilmember Awada stated it is important that the consultants and City staff project the cost based on both a 1200 and 2000 bather load capacity. She stated her rough calculations indicate the real cost differential to the City, for adding the Lazy River and increasing the total capital cost from $4.5 million to the estimated $7.1 million, will be offset by income that is projected if Phase 11 is built at this time. She further stated that the actual capital cost is approximately $I million more after revenue projections. Or in other words, by constructing Phase [I and adding the additional revenue to the already established operational base, the City would build the second phase for approximately $2.6 million. The actual out of pocket cost to the City would be approximately $I million due to the amount of additional revenues projected in the project proforma. Director of Finance VanOverbeke reviewed the status of the Community Investment Fund stating that the available balance as of December 31, 1997 is $7,127,590. He further reviewed the status of the Street Construction Fund stating that if all the projects are constructed as proposed in the five (5) year C1P (1998 through 2002), the total pending cash balance based on a conservative projection of municipal state aids and other revenues is $5,296,472. City Councilmembers asked if this ending cash balance assumes any escrow for the Country Joe lawsuit. Director of Finance VanOverbeke stated the amount projected in the ending cash balance as stated should cover both principal and interest for the Country Joe litigation, if District Court requires the City to repay the road unit fees that were collected over a period of seven to eight years. City Administrator Hedges stated that questions have been raised by the Windcrest neighborhood as to whether an EIS will be necessary before the proposed aquatic pool facility is constructed. City Attorney Jim Sheldon appeared and stated that environmental quality board regulations for an environmental impact statement is a project that will generate a peak capacity of 30,000 people per day. He further stated that the regulations for an environmental assessment worksheet is for a daily capacity that would reach of a peak of 5000. He stated the aquatic pool facility capacity is either 1200 or 2000, depending on whether the City constructs one or both /7lp phases and, in either case, an EAW or EIS is not required. City Councilmembers questioned whether certain environmental reviews could be made regardless of the requirements for an EAW. The City Attorney stated that the City can do a discretionary environmental review, however, there is no mandatory requirement for either an EAW or EIS on this project. Mayor Egan thanked the consultant staff and City Council for the dialogue regarding the proposed aquatic pool facility, and stated that the item would be addressed at the regular City Council meeting on March 17 as an item of old business. OTHER BUSINESS There being no further business, the meeting was adjourned at 6:30 p.m. March 17, 1998 Date 07 Cite Clerk TLH Agenda Information Memo July 7 Eagan City Council Meeting C. AWARD CONTRACT 98-12 Family Aquatic Facility ACTION TO BE CONSIDERED: To approve or deny contract award for Project 98-12 which is the Family Aquatic Pool Facility. The action is for bid packages No. 1 and 2. Bid package No. 1 is for the main pool vessel which includes a zero depth entry and alternate for the Lazy River. Bid package No. 2 is for providing and installing the various slides. FACTS: Contract 98-12 provides for the Aquatic Pool Facility main vessel which includes a leisure pool, mechanical equipment and water play area as a base bid. The Lazy River with adventure channel was bid as an alternate. • On June 2, the Council approved these plans and authorized the advertisement for solicitation of competitive bids. At the 2:00 p.m. on Thursday, July 2, formal bids will be received for this project. A copy of the bid tabulation will be enclosed with the administrative agenda on Monday, July 6. • All bids will be reviewed for compliance with the bid specifications and accuracy. ISSUES: The Family Aquatic Center proposal meets all setbacks and is contained completely on the City of Eagan property. The bath house was originally located fifteen feet from the library facility lot line, however, that has been changed to comply with the thirty foot setback requirement. The sun turf area, sand and play area and general landscaping have been moved from the Dakota County Library on to City property. • A right -of -entry for construction purposes on Dakota County Library property was not granted by the Dakota County Board of Commissioners and, therefore, the construction zone for the project will remain completely on City property. This action may require additional retaining walls, however, every effortwill be made to minimize the need for retaining walls. ATTACHMENTS: • Enclosed on page L7t is a copy of the most recent Family Aquatic Center master plan as prepared by Water Technologies, Inc. n M- ., kv � o app p..SwIg u!;r,. il��lf lel 1111 ..�-'---� `-• �—•.-�---Y.,-,/- mum, II0,10 CITY OF EAGAN, MINNESOTA I j FAMILY AQUATIC CENTER - MASTER PLAN _� �� Agenda Information Memo July 7,1998 Eagan City Council Meeting LVE W IM110 13113 113 10491 = big .14 Do ACTION TO BE CONSIDERED: ➢ To approve or deny a continuation of the applicant's request for a Planned Development Amendment and Vacation of easements indefinitely. FACTS: ➢ The applicant is proposing to construct two identical office/showroom/warehouse structures each measuring 98,000 square feet in size. ➢ The subject property is currently platted as Lots 1, 2, and 3 Block 1, Dallas Development 2"d Addition. ➢ At their regular meeting on May 26, 1998, the Advisory Planning Commission held a public hearing to consider the Planned Development Amendment and recommended approval subject to the conditions listed in the APC minutes. ➢ This item was previously continued at the 2 June and 16 June meetings of the City Council at the applicant's request. BACKGROUND/ATTACHMENTS: Applicant correspondence dated 7/1/98, page/ -V 0701.08 RED 09:31 FAX DUKE CONSTRUCTION ® 002 Duke Construction July 1, 1998 Mr, Bob Kirmis, A1CP City of Eagan 3830 Pilot Knob Road Eagan. MN 55122-1897 RE: Silver Bell Commons — City Council Mteting July 7, 1998 Dear. Mr. Kirrrus. Due to continuing discussion on the elevation of the proposed buildings and time needed to prepare appropriate drawings. Duke Realty Investments, Inc. is requesting the application before City Council be continued indefinitely. In requesting this continuance, it is understood that Duke is waiving its rights under Minnesota law for approvalidenial in 60 days. I can be reached at 317 573.3617 if you have any questions regarding this request. Sincerely. DUKE REALTY LII TED PARTNERSHIP CC: Robb Johnson Bill Linville Bob Falk file !e1 Deka ConstruOlor, KWStano C1 g Su,t91100 1nDianDDoks.IN4624CG2182 317575 Fox 317.574 3614 Agenda Information Memo Juiv 7, 1998 Eagan City Council Meeting E. RECONSIDERATION PROJECT 669 OFFICIAL MAPPING, DENMARK AVENUE (LEXINGTON EAGAN LIMITED PARTNERSHIP) ACTION TO BE CONSIDERED: To approve/deny reconsideration of the official mapping of Denmark Avenue allowing this item to be reexamined at the July 21, 1998 City Council meeting. FACTS: ■ At its regular meeting on June 16, 1998, the City Council approved the official mapping of the Denmark Avenue extension as proposed. • Jim Ostenson, Lexington Eagan Limited Partnership, is requesting reconsideration of Council action on the official mapping of Denmark Avenue as part of Project 669. • If reconsideration is allowed, it would be appropriate for this item to be placed on the July 21, 1998 Regular City Council Meeting Agenda with direction to staff to send notices to surrounding property owners. BACKGROUND/ATTACHMENTS: (1) June 25, 1998 letter from Jim Ostenson, pages throughQj James Development Company DATE: June 25, 1998 James L Ostenson 7808 Creekndge Circle. Suite 310 President Bloomington, Minnesota 55439 (612)941-7805 TO: Mayor Egan Fax (612) 941.7853 City Council Members FROM: Jim Ostenson Lexington Eagan Ltd. Partnership :'?,N Z 0 1993 RE: Reconsider Vote on Project #669 (Denmark Avenue) - As landowners of Lexington Addition, we would like to request that you reconsider your recent vote on Project #669 which officially maps the northerly extension of Denmark Avenue. We feel that reconsideration is justified for the following reasons. 1. The majority of the land owners want to cooperate with the City in determining the alignment of Denmark Avenue. There has been a history of cooperation between the City and the landowners in this portion of Eagan's Central Area. Our partnership worked closely with Opus on the Promenade, the City of Eagan on Northwoods Drive and the United States Postal Service (USPS) in obtaining additional buffer land from the proposed residential plan that the Central Area Task Force had endorsed. While two years have passed since discussions with the City regarding the alignment of Denmark, the desire to cooperate still exists with the landowners. 2. The Home Depot proposal, which requires the westerly alignment, is compatible with the Promenade Center, beneficial to residents of Eagan, and is an immediate development. Other uses that have been speculated upon in this area may or may not happen, but the Home Depot development serves the public and raises adjacent property values. Other potential uses under the Business Park zoning would not be nearly as compatible. 3. Instead of being land -locked, the value of the Olson property value is greatly enhanced. No land is taken from Olson, including right-of-way, and full access is provided to Denmark Avenue at no cost. This is a savings of almost $300,000.00 in road construction costs and right-of-way property. We have been unsuccessful in either having him purchase our property or purchasing his property. This solution, whereby his property has free reign to develop, seems to be the best solution. 4. The western alignment of Denmark Avenue, through the USPS property and along the freeway, provides the best opportunity for quality development. The USPS has endorsed this alignment (see attached USPS/BRW study). Further, this alignment orients the future buildings to the freeway and away from the bulk mail facility. 5. To reach an agreed-upon alignment with the landowners that will be constructed now, without public funds, will accelerate development in this area and eliminate the need for future expensive condemnation awards and costly severance damages. 6. To tum down the westerly alignment of Denmark Avenue will cause the Home Depot to locate elsewhere and reduce the opportunity for quality development. 66-19-98 12:t6 L9'd i G Al ♦ DAMrS l DATE: May 29, 1998 9ES96ZZE9£: WOt3d QdAIdr13N TO: Randy Alder U.S. Postal Service Asset Management FROM: Miles Lindterg, ASLA RE: James Development Company Land Purchase. and Revised Bulk Mail Center Expansion Pians, Eagan. Minnesota ID- P.B4 69:91 86 -PT -96 Threih•r Sq=rc 700 Third Street South Minncapoltr, Minneroa 55411 612 370 0200 Tet 612 370 t37S Fix vwv..brwinc con-. This memorandum has been prepared. as requested, to address modifications to Concept Plans for the future expansion of the Bulk Mail Center (BNfC) in Eagan. Minnesota arising from the proposed repurchase of properties from the U.S. Postal Service for the development of a Home Depot store to the south of the BMC. Along with the description of changes to the Concept Plans- comments and observations are included based upon my review of the preliminary plans which have been prepared for the Home Depot project Material used w prepare the revised plans for the future BMC expansion, and to review the Home Depot development proposal included: • BRW. Inc. Concept Site Plan and Site Area Context Plan, dazed 3-28-96. Hedlund Engineering preliminary alignment for Denmark Avenue, dated 4-16-98. • Home Depot Pitns and narrative project description prepared by John Oliver and Associates, dared 4-29-98. Direction provided at our meeting to review the project scope on 4-16-98. Copies of the revised plans for the potential future expansion of the BMC ate wiazhcd to this memorandum. It should be noted at the outset that references to various site areas expressed in nems are based upon plan measurements rather than calculations based upon accurate survey data. As such, they represent estimated areas, and may not reflect the level of accuracy that would be obtained with survey data and more sophisticated calculation or measurement of site areas. They should be used for comparative purposes only Throughout this memorandum, reference is trade to multiple land parcels which coeether encompass all of the properry owned by the Postal Service. The key parcel references include. The "westerly Parcel" located between the original developed portion of the BMC site and Interstate 1-35E • The 'Southerly Lot Expansion" which refers to the 200 -foot parcel located to the south of the original BMC site which was part of the 1996 land purchase from the fames Development Company. • The 'Repurchase Parcel' which was part of the land acquisition from the James Development Company in 1996. and which is now required to implement the Home Depot development proposal. The configuration of the Repurchase Parcel has changed somewhat from the initial descriptions provided by the purchaser, based on refinements to the Horne Depot plans. As noted above, the revised SRW plans utilize the latest available information. 0 0'r:a 96-19-98 12 10 tb9'd 9£59dZZ£0£:W0H3 (13AI2D3H We B_ RV�� Jtna nwES a uCCIIGXMr C•U.Ywvy Mr. Randy Alder May 29.1998 Page 2 Site Concept Plan 1 :lite .Area Context ID- 65:91 96-91-99 Modifications to the Concept Plan illustrating the potential expansion of the BMC fall into two categories; changes requested by the Postal Service, and changes resulting from the proposed repurchase of property for the development of the Horne Depot to the south of the BMC. Building and Parking. As requested, the proposed building expansion area has been modified ro illustrate an additional 48 -foot bay of westerly building expansion, increasing the potential phased additions to the BMC from a total of 160.000 square feet to a revised total of 182000 square feet. The pavement area to the west of the building was also expanded to the west to maintain sufficient area for docks, truck maneuvering, trailer staging, and circulation at the outer edge. The building expansion has been illustrated without an increase in proposed parking. The current facility provides 380 parking spaces for 352,000 square feet, a parking ratio of 1.08 spares per 1000 square feet The prmous expansion plan added 160,000 square feet, and 160 additional parking spaces, maintaining a parking ratio of just over 1 space per 1000 square feet A building area. The revised exparsion plan adds an additional 22,000 square fejt of building area with no additional increase in parking, resulting in a total potential building area of 534,000 square feet with a total parking count of 540 spaces This change reduces the overall parking ratio to just over I space per 1000 square feet of building area. Parking demand should be monitored as expansion of the BMC occurs. If additional parking is needed, there is area available to the south of the existing and expanded parking :n the Scutherly Lot Expansion area. Denmark Avenue Roadway: The proposed Hone Depot plan included plans for Denmark avenue to be extended to the north from Northwood Boulevard to the northerly lot litre of the Repurchase Parcel. Based on the proposed Home Depot site plan. layout. Denmark .Avenue would be located within an 90 -foot right- of-way adjacent to the westerly lot line of the repurchase parcel, adjoining properties owned by Olson to the west. This proposed alignment for Denmark Avenue triggered the need to re-evaluate the location of the connection of Denmark Avenue across the Postal Service Westerly Parcel to the terminus of Hampton Drive at the northeast corner of the Westerly Parcel. The preliminary alignment developed by Hedlund Engineenng was utilized to illustrate this connection with two revisions: At the south end, the alignment has bten shifted 40 feet to the east to align with the location shown on the Horne Depot plans. Home Depot and the City of Eagan have apparently elected to locate Denmark Avenue within the Repurchase Pucei rather than deal with the complexity and potential disagnemenc on the pan of Olson if the westerly half of the roadway were located on the Olson property. This change has a minimal effect on the tight -of -way required from the Westerly Parcel. At the north end, the certerlme radius of the curve connecting the east/west segment of Denmark ,Avenue to existing Hampton•. Drive has been increased from approximately 250 feet as illustrated on the Hedlund Engineering alignment to 300 feet, which is consistent with the radius illustrated for the other curves in the roadway. At 300 feet, the centertme radius would be adequate for the design /(v ONcb N01Ew2e P.05 86-19-98 12:11 ID - SO d 9£59BZZ£B£:WodA Q3AI30321 BRW _ A W rl4 M00fi1 GAOLO CCW�w ?ver. Randy Alder May 29, 1998 Page 3 P-96 G6:Li e6 -Bt -99 criteria for a State Aid street. although it is unknown as to whether the City would include Denmark Avenue as part of their State Aid street system. the potential to include it would increase their options for funding the extension of the roadway. The change in centerline radius has a minimal cffcct on the amount of right-of-wav required from the Westerly Par-oeL As illustrated in the Site Concept Plan, Denmark Avenue would require approximately 3.42 acres of the 26.54 acre westerly Parcel, a slight increase from the 2.86 acres which would have been required for the previous alignment which split the Westerly Parcel into two iegments to the east and west of the roadway. The curve in the northwest comer of the Westerly Parcel creates an isolated remnant parcel containing 0.37 acres, which is labelled as an Oullot on the plan. This Outlot could be sold or traded to the adjoining property• to the nortb to partially offset the M2 acres of right-of-way which would be required from that property for the extension of Denmark Avenue Although the Outlot configuration is not particularly suited to increasing the useable area of the property to the north, the additional lot area would presumably have a positive effect by increasing the lot area as a basis for calculating allowable site coverage on that parcel. If the north half of the east -west segment of Denmark Avenue was rot located on the adjoining property. either through their lack of cooperation, or through lack of support for the alignment by the City of Eagan, the connection of Denmark Avenue to Hampton Drive could be accomplished with minimal impact on the northerly adjoiner as illustrated on the previous Concept Plan. Shifting the Denmark avenue alignment to the south so that the entire 80 -foot right-of-way was located on the Westerly Parcel would reduce the area of right-of-way required from the northerly adjoiner to approximately 0.11 acres, located at the southeast comer of that property where Denmark Avenue and Hampton Drive connect. Df this alignment is required, the total area of the Westerly Parcel required for ngh[-0f-way would increase from 3.42 acres to 4.00 acres, and rhe Oudot area remaining in the northwest comer would increase in size from 0.37 acres to 0.52 acres. The total impact of this modificatioa. if required, would be a 0.73 acre reduction in the uscable area of the W'csterly Parcel. Overall, the proposes alignment of Denmark Avenue along the western and northern perimeter of the Westerly Parcel should increase the flexibihiv of the Postai Service to utilize the area either for BMC expansion or for salt for development by others. In the previous plan, the alignment of Denmark Avenue limited site area for BIC cxpaniion beyond that illustrated to approximately 1126 acres less approximately 4.0 acres for the pond and wetland replacement area. Although the total useable site arra illustrated in the current plan is somewhat smaller (18.15 acres vs 19.68 acres), all of the available site area can be used for tither BMC expansion or future development by others. Pond Area and Wetlznd Replacement: the Site Concept Plan illustrates an easement area of 4.0 acres encompassing a stormwater pend and replacement wetland arra to the north of the proposed Home Depot development. The pond arta illustrated is equal to that included in the previous Concept Plan based on the area available below the 880 contour. Site elevations around the pond have been maintained as I�W drrcn waaroe Si? 3�"d scis- 9E598ZZE0= DG:91 866T!8ti90 66-19-98 12:11 99-d B R\A/ Mr. Randy ,elder Mav =9, 1998 Page 4 9E598ZZE8t NOMd a3A1303i1 ID - /1 P.87 88:L1 86 -ST -98 illustrated to the previous plan to allow up to ten feet of "bounce- in the ponding area for detention of stormwater runoff. These grade relanonships have been maintained for the revised pond location and configuration. Arca within the pond easement for wetland replacement has been reduced from 0 90 acres in the previous plan to 0.50 acres in the current plan This change recognizes reduced wetland impacts from wetland filling attributable to the expansion of the BMC. The previous plan included wetland fill for the extension of Denmark Avenue through the Repurchase Parcel. This wetland area is proposed to be filled for the Home Depot development, but the replacement for this fill would now be the responsibility of the Horne Depot developer. The 0.50 acre wetland replacement provided would offset the Fdling of the 0.24 act -- wetland to the south of the BNIC for expansion of the paved area south of the bui!dirg, and for creation of a berm for screening within the 200 -foot Southerly Lot Expansion area. The pond location and proposed elevations suggest two potential options for the routing of stormwater runoff from the PosW Service site to downstrearn ponding areas which are pan of the City of Eagan's Stormwater Management system. Based upon the proposed grades for the stormwater treatment pond and wetland area to the cut of the proposed Home Depot, runoff from the BMC site area could be conveyed from the proposed pond on the Westerly Parcel to the areas east of Home Dtpot utilizing gravity flow. The other option which the City aught elect would be to route srormwatcr from the proposed pond on the Westerly Parcel to the pond adjacent to I-35 to the west of the Home Depot site. This solution may require a lift station for pumping stormwater out of the pond basin as is the case for the pond on the east side of the Postal Service property near Lexington Avenue Either solution would requite an overland emergency overflow from the BMC ponding area to the Home Depot ponding area at an elevanor. of approximately 890. This would ensure char two feet of freeboard would be maintained between the highest possible water elevation in the BMC pond and the lowest proposed elevation (892) for Denmark Avenue. Home Depot Development Plans As noted previously the Repurchase Parcel required for the development of Home Depot has been modified as the plans have been developed and refined for submittal to the City of Eagan. The current configuration of the repurchase parcel appears to represent the minimum site area which would need to be acquired from the Postal Service to implement the Home Depot development The repurchase parcel contains approximately 4.93 acres. and leaves approximately 9.10 acres of the Soucheriy Lot Expansion in place for future use by, the Postal Service All of the potential issues identified in the review of the preliminary Home Depot plans have been addressed in the current plans which have been submitted for approvals. The following elements have been resolved in a way which minimizes chcu irnpa_-t on the future development of the HMC site OKrea �pid..,.'e 96-19-98 12 12 ID- P.98 LB'd 9£S96ZZ£8£:N0MA Q3AI3034 TB:LT 86-8i-96 MBRW __ - ---- �'"'�•.� AM+W&s[M EGROUP WO PANv Mr Randy Alder May 29. 1998 Page 5 The proposed lot configuration for the Home Depot preserves sufficient site area within the Southerly Lot Expansion area to allow completion of a berm for screening around the southwest comer of the proposed muck circulation and trailer parking areas to the south of the expanded BMC. The Home Depo: plans include the construction of Denmark Avenge from Northwood Boulevard north to the sour . line of the Postal Service property. The proposed street rerminates in a cul -de -see which is contained entirely within the Home Depot development area being repurchased. This solution eliminates the need for the Postal Service to participate in the extension of Denmark Avenue at this time, and mamtains conrol of the future extension of Denmark Avenue with the Posal Service. Replacement wetland area for the filling of the existing wetland area within the Repurchase Parcel is proposed entirely on property controlled by the Home Depot developer. This reduces the amount of replacement wetland which will be provided by the Postal Service, and increases the useable site area of the remaining Postal Service property • Proposed grades for the Home Depot building and circulation drive along the north side of the building adjacent to the Westerly Parcel allow full utilization of the potential pond area within the Westerly Parcel As requested, the minimum floor elevation, and the elevation of the truck docks is proposed at an elevation of sufficient height to allow for the maximum potential "bounce" of runoff in the pond on tt.e Postal Service property. • Although not addressed previously, the proposed pond and wedand area to the east of the Home Depot site is configured to allow for gravity flow of stormwater from the future pond on the Postal Service property, if this routing of siormwater is acceptable to the City. This feature provides a potential solution for the conveyance of storrowater from rhe Postai Service site without the additional cost burden of a lift station. • The Horne Depot plans include a prelim nary plan for the remaining undeveloped property to the south of the Postal Service property between the Southerly Lot Expansion parcel and Northwood Boulevard A request for the rezoning of this property for future Business Park is an integral par of the approvals requested for the Home Depot project. Rezoning of this property will remove any concern that the property would be utilized for residenrial development, and will reduce. or eliminate the need for screening along the south side of the BMC within the Southerly Lot Expansion area The certain development of property to the south of the BMC for non-residential use allows the Postal Service additional flexibility for the use of the Southerly Lot Expansion area, including the elimination of the berm for screening. if desired. Although elimination of the berm would increase the amount of excess soil which would probably need to be exported from the BMC site, the opportunity to expand the building or pavement areas further to the south may offset the cost of additional earthwork required. 1W =M 9EG90ZZEOE VS'ST 866T/BT/90 86-19-98 12:12 ID= P.99 89'd 9£S99ZZ^B£:NOUS (13A1303H Z6:LT 86-81-96 �1 BRW ♦�fs♦Mo0fiECA" mNv,.uv ----------- ---- Mr Randy Alder May 29, 1998 Page 6 Based upon our review of the Home Depot plans dated 4-29-98, and the modifications proposed to the Concept Plans for the RM.0 future expansion which are required to dovetail with the Home Depot plans, we find the plates to be aecepmble as proposed. and would recommend your support and completion of the proposed property repurchase. In conclusion, the proposed Home Depot development represents an opportunity to resolve several future development issues without compromising the Postal Services' control of its future expansion options, including the potential furum sale of portions of the Westerly Parcel to others for development. The opportunities created by the Home Depot project, including: Potential higher aemand for excess Postal Service property. A compatible land use which may result in higher land values for the general vicinity. Rezoning of adjacent properties. eliminating concerns with incompatible adjacent land use and future opposition to B.V,C expansion plans. A potential stormwerer rousing solution without the need for a pump station Resolution of the alignment of Denmark Avenue south of the Postal Service preperty where mu:dple ownership interests might otherwise result in multiple alignment options, and which also results in a single option for extension of the roadway across the remaining Postal Service property, eliminating future uncertainty as to the preferred location for Denmark Avenue. These opportunities can be realized without forfeiting your control of either your own expansion plans or of the timing and med-od for the extension of Denmark Avenue across your remaining property. It is our opinion that these factors outweigh the loss of a relatively small percentage of potential developable site arca. Again, for these reatons, we fecommend your full support of the Home Depot project and repurchase of the necessary Postal Senice property by the Home Depot developer cc. Brian Marshall Timothy Vierliog tile: 36285.214.0101 Ofces Ve it .Ade 86/18/1998 15:54 3932296536 USPS 061 PAGE 19 vmuo, e2uv nts UNId UDIOUBAX3 Jfivary VUH ling 05-18-28 17:63 RECEIVED FROM:3932296336 P.19 91'd -OI £S:ZI 96-6i-96 96-19-98 12:13 06/10/1998 15:54 3032206536 1 b USP3 ID - P•11 PAGE 09 86-19-98 12:15 ID- �n a Vcvv moa &vo.nvaa uanaa./aa lldco ".<Cn ,.1w O O•~^ wR: wu.n n. mac M�OI.Of 7YrM'sappll �/A J•! -IL —I-• 1 =17, I 1�a P.16 _...•_._...__,_ �.� g! ✓��Y � `1� ^ 11 ` `5 ])!A�- ME J I r 14- I- Y �r � MC/O:we1�! [Crl�l1 M M'9 fM!tir �]P� I .' t♦fifY � P rwq If �p •6-16-98 17:18 RECEIVED TROM:847 993 0824 P-63 6I`d -UI 9T:ZT 96-61-98 Agenda Information Memo July 7, 1998 Eagan City Council Meeting F. PRELIMINARY SUBDIVISION (LEXINGTON 2ND ADDITION) & PRELIMINARY PLANNED DEVELOPMENT — THE HOME DEPOT, USA ACTION TO BE CONSIDERED: • The Home Depot has requested that action on the Preliminary Subdivision and Preliminary Planned Development be continued to the July 21, 1998 City Council meeting. FACTS: At its meeting on June 16, 1998, the City Council continued action on the Preliminary Subdivision and Rezoning at the developers request to the July 7, 1998 meeting. ■ Due to the property owner's request for reconsideration of the official mapping of Denmark Avenue, The Home Depot is requesting that action on the Preliminary Subdivision and Rezoning be continued until the July 21, 1998 City Council meeting. ATTACHMENTS: (1) • Letter from The Home Depot, page 4157 07 -dl -9d 11:51 ID P.82 June 26, 1998 Pamela Dudziak Associate Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Ms. Dudziak 1400 W. Dundee Road • Arlington Heights, IL 60004 (847) 870-5199 Due to Lexington Eagan Limited Partnership's request that the City Council make a motion to reconsider the alignment of Denmark Avenue at the July 7th meeting, the Home Depot respectfully requests that action on our rezoning and preliminary subdivision be continued until the following City Council meeting scheduled for July 21st. If you should have any questions or concerns, please feel free to contact me at your earliest convenience. Sincerely, THE HOME DEPOT USA, INC. Michael C. Laferle Midwest Real Estate Manager MLrck q5" Agenda Information Memo July 7, 1998 Eagan City Council Meeting NEW BUSINESS A. TEEN CENTER PROPOSAL/S.W. YMCA FACILITY ACTION TO BE CONSIDERED: To approve or deny a funding appropriation to the Southwest Area YMCA to construct an addition to the Eagan YMCA to be used as a teen center. FACTS: • City Councilmembers considered two proposals for a teen center at a special work session held in April. Those proposals were from Michael Vincent and the Southwest Area YMCA. • Direction was given by the City Council to refer consideration of a teen center to the Advisory Parks Commission who studied the issue at their May 18 and June 15 meetings. • The recommendation of the APrC to the City Council was to allow the teens to proceed with some renovation of the Eagan Civic Arena to allow for a teen center on the mezzanine level. • The City Council considered the APrC recommendation at their work session held on June 23 and heard comments from both Michael Vincent and a representative of the Southwest Area YMCA. There was a consensus by the City Council that a funding appropriation to the Southwest Area YMCA be considered to build an addition for a teen center facility at this time. This would allow the City to enter into a public/private partnership whereby the City would contribute to the capital cost and the YMCA would fund a portion of the capital cost and be responsible for the full operational cost. • It was also the direction of the City Council that other teen center proposals, including the mezzanine level of the Eagan Civic Arena, not be ruled out for future consideration. At some time in the future, the City Council will again consider other options for a teen center, recognizing that more than one location is likely for the community. ISSUES: • The City Council will need to determine a revenue source for a $70,000 appropriation to the YMCA to fund the addition. Choices include the general fund balance or a residual amount of the Community Investment Fund. ATTACHMENTS: Enclosed on pages ftl through is a copy of the Southwest Area YMCA proposal. Enclosed on pag s a draft copy of the June 23 Special City Council minutes that will be considered for approval at the July 21 meeting. Copies of the May 18 and June 15 APrC meeting minutes regarding the teen center proposal will be sent out in the Additional Information packet on Monday. Squtht Area YMCA If 550 Opperman DriNc Eagan, \IX 55123 (612x436-9622 AICA fax (612)683-4704 We build su"ig kid.. so-oW familim. smig commumitim Partnership Proposal To The City of Eagan February 25, 1998 1q7 Proposal request: Request for funding for a Teen Center to be located at the Southwest Area YMCA. This center will be the base for all YMCA teen programs as well as a location for local teen groups to conduct meetings and activities. This request is that the City of Eagan become a partner with the YMCA in this project. As a partner in this community project, the City of Eagan would contribute $75,000 to the cost of the project. All staffing, equipment, training and program expenses would be the responsibility of the YMCA. The YMCA will also commit to continuing its leadership with healthy community initiatives that can be based at the YMCA. Funding and costs: The teen center will be a part of a $300,000 renovation and expansion project that will add approximately 2,500 sq. feet to the YMCA and renovate an additional 2,300 sq. feet. The project cost for the teen center portion is approximately 590,000. This new teen center will complement other facilities such as the computer lab, the gyms, pools, fitness center and new climbing wall. These program areas will also be available for use by teens during specific times. The teen center will be open during afternoon and evening hours on weekdays and all day on weekends. Operations: The teen center will be staffed by the YMCA on weekday afternoons and evenings, and on Saturdays and Sundays. Staff costs are projected at 58,000 to S 10,000 per year. The YMCA will offer a special teen center membership that will let a teen use the teen center and the computer lab. The fee for this membership would be only $25 per year. This fee will help offset the cost of staffing the center. The entire YMCA would be accessible during special teen nights and other program times. Teens would also have the option of the normal monthly membership for use of the entire YMCA at $20 per month. Background and need: Currently there over 700 teens ages 12 to 18 that are members of our YMCA and another 200 to 300 that have been involved in programs or activities. This makes up 11% of our membership base and 13% of our total users. Eagan residents alone make up 80% of total memberships at the YMCA and of all users. We believe this percentage will directly correlate to the amount of teen usage. Adding new programs and new facilities for teens such as a climbing wall and the teen center, in addition to our computer lab, we feel that we will be able to offer quality activities for teens of our area. m? Currently there are almost 4000 teens at Eagan High School, Dakota Hills, and BlackHawk Middle schools. Many of them are looking for a place to go to relax, have fun, and not get hassled. We feel the YMCA is a place teens can do that. Cunrendy, the first and third Saturday nights are teen nights at the YMCA. Up to 100 teens have attended these events but with more facilities and additional promotion, the YMCA would become the place for teens to go Saturday night. The teen center capacity would be between 30 to 35 kids at one time, along with other program areas, the YMCA will have sufficient room for many teens. There is no plan to limit the number of teen memberships to the YMCA. Schedules and Activities: A teen council will work with our program staff to design the teen center, schedule programs and plan activities for the YMCA. These programs will not be limited to YMCA members but all teens in the community. Programs and activities will be offered year round including summer, school release days and on weekends. Coordinating these programs with existing local church programs, school and other community agency programs will be instrumental in maximizing programs and activities for teens without duplication. Recognition: As a lead partner with the YMCA, the City of Eagan will be recognized on the YMCA Founders wall as well as recognized on the Teen Center itself At the completion of the construction, the YMCA will also conduct a dedication program to thank all contributors for their participation in the project. /19 m Fagan Special City Council Mwung Minutes Jute 23, 1998 Pagc 2 like to start construction by this fall; they will be requesting a site plan amendment, expand their lot, file a revised plat and file a PUD. Councilmember Masin askEd why the MVTA had prepared a plan that was not consistent with the current configut9ttdaax#tbtlatTsietat the location. Ms. Vermillion stated that the MVTA was planning fortiw6iptOW.atieiis of the future. Councilmember Awada clarified that the snow rem&W issues won't surface until after the expansion of Yankee Doodle. Mr. Lasher also "fled that the snow removal from their parking lot will be stored on the hill near the highway and won't impede the City's snow removal. Councilmember Blomquist asked about the retail expansion mentioned in the presentation and Ms. Miller informed her that they would be pursuing targeted retail for the area, including services for cors( esters and possibly a day-care facility. Councilmember Awada expressed support f$ir:ihe day-care facility; she then stated that she did not support the proposed changes in 1h0 landscaping and also stated that she had no problem with the setback issues Councikiiembers Blomquist and Masin stated that they have no problems with the plan as pr4bp0sed; <;::::;: APrC RECOMMENDATION FOR TEEN CENTER PROPOSAL City Administrator Hedges introduced the item, informing the Council that the Advisory Parks Commission was prepared to report on the teen center issue that had previously been directed to the Commission by the Cipy:.Council. He also introduced Ann Hantelman and Don Chapdelaine from thi<Ylu Superintendent of Parks arid= Pld.�rson reported that the Advisory Parks Commission met last week and discussedl�ic:issue and that a task force including Councilmember Masin, Michael Vincenf tiai4lt$f".of approximately 5 teens have been meeting on this issue as well She stated thattliic.NOW.. ho have been part of this discussion concluded that they are not interested in having a teen center at the YMCA for two reasons: 1) the expense of the yearly fee to participate and 2) the location of the YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason, the Commission recommended to the Council to pursue a teen center development in the mezzanine at the Civic Arena also sWfttgthat th..teetts have volunteered to raise the money for the construction, estimai... ttial:fbejr d iaise 550,000. Director of Parks and Recreation Vraa informed the CQpuncil t :fhe expected costs of developing that area were $95,000, not including mair>{epanee antj pffing in future years. Councilmember Masin askCd: t'ft i Eagan Special Cit} Council Meeting Minutes Jure 23, 1998 Page 3 stated that the capital development of a teen center is not the greatest expense and that the real expenses come from maintenance and professional staffing, which the YRfCA is prepared to cover with a nominal year)y fee for the center of S25. She further stated that the center does not turn away youtttgiri the basis of ability -to -pay and that their staff is sensitive to those issues and situations: Ms. Hantelman outlined a plan to expand their current facility to specifically accott>;(¢:tttt:5f?fteens, highlighting the extensive options the YMCA has to offer, inti l4tg66thOdii f'iioi*ss, a gym, a swimming pool, a climbing wall, board games, table gi es, television and "hanging out" space. The YMCA will be targeting the 3:00 0,4k — 6:00 p.m. period during the school year, a time in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of having professional staff in place at the YMCA as resources for teens. Councilmember Masin asked:if the YMCA would be interested in possibly staffing the area of the Civic Arena;: Nis. Ha Olman responded that they were open to options and working together, she also recognised the need for transportation issues to be resolved about the location of any facility Coancilmember Masin suggested using DARTS busses in off-peak times City Administrator Hedges returned the discussion to actions for the Council to pursue and outlined two primary options: 1) the City Council can appropriate funds to the Yb1CA for their project or 2) the City Council can form its own program, staffed by volunteers as stated before to be located in the mezzari= of the Civic Arena Mayor Egan stated that the L Qw:C.JUb has Dot come forward with any volunteer help and expressed concern about t6ljtiilg'on volunteers to staff a facility. The other Councilmembers corroborated his seat-it}ieW. C68ncilmember Awada expressed serious concern with the proposal for the mezzartiife area;$tating that this could easily become a problem area without being highly supervised by ptoea;ionals She supports the YMCA proposal because it addresses her staffing concerns. She further stated that it is not the City's mission to supervise teens or provide programming for them, expressed concern about the actual ability of teenagers to raise such a substantial amount of money for this project, and stated that if this was a disaster, it would be very hard to take away a facility paid for by the efforts of this group:Of;Etpagers.wW Iiie City would have to support a failing project. Councilmember Blomquist:a6ked for.cJarification on what action the Council had already taken on this issue, stating:slie t..... ey had already allocated 575,000 to the YMCA. City Administrator HedgCS:!1fb;ysl.lit;idst:the Council had directed the issue to the Advisory Parks Commission and had not specified any appropriation of money to the YMCA. Mayor Egan stated that he shared,Co iJmember Awada's concerns, that he considers the YMCA proposal geneca8tii3aljtitt3e mezzanine proposal doesn't fit into our current purpose as a City goveriieifent. to Fagan Spacial City Cowan MeeLng Minutes June 23, 1"S Pagc 4 Councilmember Blomquist stated again that she thought they had already appropriated funds to the YMCA and asked them how much they would charge after the program was up and running. Don Cbapdelaine of the YMCA stated that the yearly fee would be $25 and that the YNICA sC:Wlarship program gives out about $80,000/year in scholarships to those who cannot aft`ord the cost Director of Parks and Recreation Vraa stated that he knows this program will be very expensive to run and stated that t would require considerable additional staff and ongoing funding, and cannot be supported given the Parks and Recreation Department's current resources. Councilmember Blomquist expressed concern about volunteer staffing again and Councilmember Awada restated tha(this is not directly the City's responsibility. Councilmember Masin disagreed, gipitg a £acuity in New Brighton that was jointly run between Community Education an&4ie City lslew Brighton. Mayor Egan clarified that the facility she was referring to was called t4bepot and was located in Hopkins. He then went on to express concern al t;Wi d�,.3f{sviv*Wlity and budget impacts of creating a center in the Civic Arena.iii iW* :fil 66ftfders this somewhat foreign to the City's purpose, especially given the presence of the YMCA in the community Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and Burnsville have planned and developed their own teen centers, using bond referendums in Apple Valley to fund the center and in Burnsville, using the vacated maintenance facility Michael Vincent stated that the YMCA proposal was different from the proposal the teens wanted. He encouraged theCwmcd, to t&e a step back and go slowly with the process Councilmember Awada stated that she did not support the mezzanine location, and stated that the City should not be involved in the staffing or programming of a teen center. Councilmember Blomquist expressed discomfort with liability issues with equipment for the Civic Arena, which may be disturbed by unruly teens Councilmember Masin said she is open to a variety gf:*sli t. and thougbi that the Civic Arena site may be best given transportation issues. She i8rtiiEremphasized that teen centers are a city priority in other cities and that theGty of ExX'* i is behind its neighboring communities in this respect. Mayor Egan supported the idea of partnering with the YMCA, but not to be the administrators of any progra.i s. COtlt!4 lmember Masin reminded the Council that the Commission had recommendediWA,Councilmember Awada said that she was bothered that the YMCA proposal was not even addressed in the recommendation of the Commission. Director of Parks and Recreation Vraa responded that the Commission had concentrated on what the users of the facilities (the teens) had wanted, and that did not include the YMCA..;,City Administrator Hedges informed the Council that the plans for this have beeij d0iryed atteady and that the YMCA needs to know if they have support for theirpFans; he suggested continuing this until the July 7 City Council meeting at which time they could considi3r the YMCA proposal formally. Councilmember Blomquist expreascd her discomforvoth this process and said that �a J Pagan Special City Council Meeting Minoru lure 23, 1999 Page 5 something like this should be put to the whole community. Mayor Egan stated that he is interested in receiving public opinion, that he favored the YMCA option, opposed the Civic Arena location, would like ta.pArtner with the YMCA on this issue, and that the costs were higher than he had expected. City Administrator Hedges suggested the Council review the proposal by the YMCA at the July 7 meeting and decide at that time whether or not to proceed and in su l3di.. O*t'titip...e issue of the Civic Arena could be addressed individually. Mr. Viric'Cit Wt#tWtheio6is were a valuable part of the process and should continue to be iiiijuded as the City considers partnering with the YMCA The Council decided to pi+Ciceed according to the recommendation of City Administrator Hedges and consider the proposals separately, with the first proposal to be heard at the regular meeting on July 7, 1998. §'ORM UPDATE City Administrator Hedgessiiformed�ilie City Council that Dakota County has been declared a federal disaster area accordiiag.to the Robert T. Stafford Disaster Relief and Emergency Assistance Act Director of Public Works Colbert iA&STied the Council that they have been receiving requests by citizens to use the wood chips produced as a result of the clean-up efforts. He asked the Council for direction about how to respond. After brief discussion, the Council determined that citizens could come pick up any wood chips they wanted, but that the City does not want to get into issues of delivery_;: Mark Parranto of Delta Dey�liipifiierits cat iq before the Council to get feedback about how he should proceed with his:dyi+elgpm6k proposal for the Cedarvale area. He stated he will be requesting a zoning cfiangctpii=inlmodate a multi -family townhome development. He reported that there have been n6064,hood meetings where he has met continued resistance and asked for direction from the Council. Councilmember Awada responded to him saying that the proposal cannot be considered at this time because the Council needs to review its vision for the entire Cedarvale area and revise the Comprah.¢psiye �Gf;��uide,Plan accordingly City Administrator Hedges informed Ivy 'ftreW Nwt d w, review process for a master plan study of the greater Cedarvale area f6ould "-taken a total of 90 days, and that the City is currently about 45 days behind gcpedule. ,The Council assured Mr. Parranto that when the time comes for reviewing prods fqr fEt4:area, his will be considered and that no proposals from anyone will be co>Slei dEttiitiittiiter Plan Study is completed. TREE REFORESTATION Councilmember Awada introduced the issue of widespread tree reforestation in the City of Eagan as an effort to replace. ft trees damaged by the May 30 Storm The Council responded positively, and e[p iig�z Qi:3i .V*luable opportunities for service, community involvement, businessaitiviiivement auh4 ity leadership The Council will consider an action plan for this project at their next work session Agenda Information Memo July 7, 1998, Eagan City Council 1b. FINAL PLANNED DEVELOPMENT (LOT 1, BLOCK I,NORWEST 2`" ADDITION) - JOHN B. GOODMAN LTD. PARTNERSHIP ACTION TO BE CONSIDERED: • To approve or deny Final Planned Development to remodel the property and change the use from a medical clinic to a child daycare and preschool at 3386 Pilot Knob Road, located north of Norwest Bank and east of Pilot Knob Road, legally described as Lot 1, Block 1, Norwest 2"d Addition in the SW 1/4 of Section 10. FACTS: The property is developed with a one-story brick building which was constructed in 1987 and until recently was operated as a medical clinic. The property is located in the Central Area and surrounding uses include a bank, hotel, and offices. A class I restaurant (Sidney's) and 151 -unit senior housing facility on nearby property to the north are also being developed by John B. Goodman Ltd. Partnership. The daycare/preschool will be operated by Intergenerational Living and Health Care, Inc. • The proposal includes remodeling the existing building and modifying some of the parking area south of the building to create outdoor play space. A solarium is proposed to be added to the southeast comer of the building and the detached trash enclosure is proposed to be relocated to the northeast comer of the site. ISSUES: • The property is located in airport Noise Zone IV, in which an educational use is provisional. As such, building plans and construction should ensure an interior sound level of 45 dBA. • The 280 sq. ft. solarium is proposed to be added at the southeast comer of the building and results in a setback of about 25 feet from Norwest Court, which deviates from the typical 30 - foot setback required from a public right-of-way. If the Council finds the deviation acceptable, the 25 -foot setback can be approved as part of the Final Planned Development. ATTACHMENTS: APC minutes of June 23, 1998, page a67 Staff Report, page throughaa Page 2 June 23, 1999 ADVISORY PLANNING COMMISSION PUBLIC HEARINGS FINAL PLANNED DEVELOPMENT JOHN B. GOODMAN LTD PARTNERSHIP Commission Chair Heyl opened the first public hearing of the evening regarding a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare and preschool. The property is located north of the Norwest Bank: at Yankee Doodle Road on the east side of Pilot Knob Road in the SW'/. of Section 10, and is legally described as Lot 1, Block I, Norwest 2nd Addition. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated June 17, 1998, Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Denise Gustafson of Inter Generational Living and Health Care, Inc., the operator of the day care facility and John Bunkers, the project manager for the developer, appeared before the Commission to answer questions. No members from the public appeared before the Commission. Member Carlson expressed that the State has strict controls over day care facilities and she found no problems with the applicant's proposal. Member Segal moved, Member Carlson seconded, a motion to recommend approval of a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare and preschool. The property is located north of the Norwest Bank at Yankee Doodle Road on the east side of Pilot Knob Road in the SW'/. of Section 10, and is legally described as Lot 1, Block 1, Norwest 2nd Addition, subject to the following conditions: 1. A final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office. 2. All building, parking and drive aisles and landscaped areas shall be properly maintained, including replacement of any dead plant materials. 3. A 25 -foot setback from Norwest Court is approved for the solarium addition as per the approved site plan submitted June 17, 1998. Page 3 June 23, 1998 ADVISORY PLANNING COMMISSION 4. The building plans, materials and construction shall be such that they Hit] insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. S. Any mechanical equipment, including rooftop equipment, shall be screened from view from the public right-of-way. 6. A detached trash enclosure is allowed at the northeast corner of the site The enclosure design should satisfy requirements in the City Code and should be made of same or similar brick compatible with the principal structure. 7. Signage shall not include a pylon sign, and all signage shall satisfy Ciq Sign Code requirements. 8. Landscaping shall be provided to satisfy screening and other landscape requirements of the City Code. 9. The modified parking areas shall include concrete curb and gutter 10. The applicant should provide a copy to the City of the easement which provides shared access over the southerly drive. 11. The applicant is responsible for obtaining and maintaining current any other permits, licenses, etc. from Dakota County or other regulatory agencies. All voted in favor. 0 PLANNING REPORT CITY OF EAGAN REPORT DATE: June 17, 1998 APPLICANT: John B. Goodman Ltd. Partnership PROPERTY OWNER: Allina Medical Group REQUEST: Final Planned Development LOCATION: 3386 Pilot Knob Road COMPREHENSIVE PLAN: CA - Central Area ZONING: PD - Planned Development CASE: 10 -FD -08-05-98 HEARING DATE: June 23, 1998 PREPARED BY: Pamela Dudziak John B. Goodman Ltd. Partnership is requesting approval of a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare and preschool. The property is located north of the Norwest Bank at Yankee Doodle Road on the east side of Pilot Knob Road in the SW 114 of Section 10, and is legally described as Lot 1, Block 1, Norwest 2' Addition. BACKGROUNWHISTORY Norwest 2"' Addition was platted in 1986 and the existing medical clinic was constructed in 1987. Although the property is zoned Planned Development, there is no record that a Planned Development Agreement was executed for the existing medical clinic. 1WI "kirumo 13 11a The property is developed with a one-story brick building, approximately 7,200 square feet, which until recently operated as a medical clinic. Existing parking is located west and south of the building. Access is gained from shared driveways to Pilot Knob Road both north and south of the site. The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Office, zoned GB (General Business) and guided CA (Central Area) South - Norwest Bank, zoned PD (Planned Development) and guided CA (Central Area) aa� Planning Report - John B. Goodman Ltd. Partnerhsip June 23, 1998 Pace 2 East - Extended Stay America hotel, zoned PD (Planned Development), guided CA (Central Area) West - Lockheed Martin, zoned RD (Research and Development), guided CA (Central Area) • • • Compatibility with Surrounding Area - The Central Area is intended to comprise mixed-use development. Surrounding development includes a bank, hotel, and offices. The Sidney's restaurant and soon to be built 151 -unit senior housing facility on nearby property north of this site are also being developed by John B. Goodman Ltd. Partnership. The daycare./preschool will be operated by Intergenerational Living and Health Care, Inc. The applicant's narrative states one of their goals is to create an intergenerational learning center that allows children the opportunity to learn from providers and seniors. The narrative and documentation also include a mission statement and statement of educational philosophy, documentation of staffing levels and parking needs, and a summary of building and facility features. Airport Noise - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. With the State's decision to expand the airport at its current location, the Metropolitan Council has adopted a revised Aviation Chapter that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject property within Noise Zone IV. In Noise Zone IV, an educational use would be provisional, meaning that it must comply with certain structural performance standards to be acceptable according to MS 473.192. In particular, the building plans, materials and construction should be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. Lp—ta - The property consists of a single platted parcel (Lot 1, Block 1, Norwest 2nd Addition) and is 1.06 acres in size. Site Plan - The proposal includes remodeling of the existing building and modifying some of the parking area to create outdoor play space. A circular drive provides short-term drop-off parking. Setbacks - A 280 sq. ft. solarium is proposed to be added to the southeast comer of the building. The comer of the existing building is set back the typical 30 feet from the property line abutting the public right-of-way (Norwest Court). With the addition of the solarium, the setback of this building comer would be about 25 feet, five feet less than typical code standards. This five-foot deviation should not present a problem and can be approved as part of the Planned Development by approval of the site plan as submitted. Trash Enclosure - The trash enclosure is proposed to be relocated from the east end of the south parking lot to the northeast comer of the site. The existing trash enclosure is detached. The design of the trash enclosure should satisfy the performance standards in the City Code, and shall consist of a same or similar brick to be compatible with the principal structure. Planning Report - John B. Goodman Ltd. Partnerhsip June 23, 1998 Parking - The parking is provided on the west side and southwest comer of the building, nearest Pilot Knob Road. A drop off lane is provided at the main entrance. The applicant is proposing a total of 31 parking stalls. The applicant's narrative details their anticipated staffing levels and parking needs. Building Design - The existing building is a one-story brick building. Signage - The submittal did not include proposals for the sign package. The applicant has indicated that they intend to use the existing ground sign and probably will have building signage on the west elevation. No pylon sign is proposed. All signage should satisfy City Sign Code requirements. Landscaping - Since the site is already developed, few changes to the landscaping are proposed. Existing healthy landscaping not impacted by site modifications will be retained. Any dead or unhealthy plant materials should be replaced. All landscaping should meet screening and other requirements in the City Code. Grading - Minimal grading will be required to remove the existing parking lot and construct the proposed new parking and play areas. The modified parking areas should include concrete curb and gutter. Other Permits - Since the shared drive on the south side is not a public street, the applicant should provide a copy to the City of the easement which provides shared access over this drive. The applicant is responsible for obtaining and maintaining current any other permits, licenses. etc. from Dakota County or other regulatory agencies. SUMMARY/CONCLUSION John B. Goodman Ltd. Partnership is requesting approval of a Final Planned Development to remodel the property at 3386 Pilot Knob Road and change the use from a medical clinic to a child daycare/preschool facility. The proposed development appears compatible with surrounding development and consistent with typical zoning code standards for this type of commercial development. We I WO Lei• U NN 1 To recommend approval or denial of a Final Planned Development for a daycare/preschool facility at 3386 Pilot Knob Road, on Lot 1, Block 1, Norwest 2' Addition in the SW Y. of Section 10. If approved the following conditions should apply: 1. A Final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office. All building, parking and drive aisles and landscaped areas shall be properly maintained, including replacement of any dead plant materials. a/o Planning Report — John B. Goodman Ltd. Partnerhsip June 23, 1998 Pace 4 3. A 25 -foot setback from Norwest Court is approved for the solarium addition as per the approved site plan submitted June 17, 1998. The building plans, materials and construction shall be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. 5. Any mechanical equipment, including rooftop equipment, shall be screened from view from the public right-of-way. 6. A detached trash enclosure is allowed at the northeast comer of the site. The enclosure design should satisfy requirements in the City Code and should be made of same or similar brick compatible with the principal structure. 7. Signage shall not include a pylon sign, and all signage shall satisfy City Sign Code requirements. 8. Landscaping shall be provided to satisfy screening and other landscape requirements of the City Code. 9. The modified parking areas shall include concrete curb and gutter. 10. The applicant should provide a copy to the City of the easement which provides shared access over the southerly drive. 11. The applicant is responsible for obtaining and maintaining current any other permits, licenses, etc. from Dakota County or other regulatory agencies. v2/l s:r11Won ►l1:I• . ■ 1 rrrr_l r.T Zoning Map LIL,1�1j"kgIL C I P Development/Developer: John B. Goodman LTD Partnership Case No.: 10 -FD -08-05-98 Current Zoning: PD Planned Development +City of Eagan C213 z F -I Comprehensive Guide Plan Map NNS , CA O CA CCA •..t sn. CA � A P CDR rCA CA a SOD CA Development/Developer: John B. Goodman LTD Partnership Case No.: 10-FD-08-05-98 Current Guide Plan Designation: CA Central Area +City of Eagan City of Eagan Community Dawlepmant Dapartmant A.L. T I SURI'LY fDR ✓0hrV R COOD.YAN LIZIMP P4RTNQRS11/P lI" MM Nw Rw4 Fy Yuvwl• N I � D 5 uu� . 0 _ p m z o _x • 0 _ �__ YOR■f Ill COYRI �r Y1Y1 RItIR 7— m r Z Norwr5f COI1Af 12 UA5 5F/ICE EXI5IING fttV1NG "1,200 "t fl So dV�eyJ IAM is 111 51 PIAN wee r:- 40' r r z OCCUPAKC`( E•3 1"rA.wTS g TnvDs.ER3 (2)814 Zb PRES1734CeL (9)19 2.6 foo SCO --L AGE Z O TOTAL 1 Ifo OIQ� I I N/Mf5 fLOq rRS IYIY Mf1Y U mlirl I"5 pPl Ibd Nlp II, AIN 1 Aru•. ! 'r r � JF I.n ri o ` n rwsovam 701701 A!/ `Wsr Alin . R)f 30 \-. 1 1-PW-,UkIFP•. l.� �I N lervs OW" RAYMA M1119, A2 John B. Goodman Lid Partnership June 17, 1998 DEVELOPMENT NARRATIVE FOR 3386 PILOT KNOB ROAD, EAGAN MN 55121 PURPOSE: The proposed development will consist of a 90 to120 child daycare and preschool on the frontage of Pilot Knob Road. The hours of operation will be from 6.00 AM to 8:00 PM Monday thru Friday. The proposed development will utilize an existing medical facility that will require remodeling. The only proposed change to the existing footprint is an 11' X 28' Solarium at the South side of the building. COMPREHENSIVE GUIDE DESIGNATION: The existing parcel is located in the Cities Central Area consisting of concentrated massing of mixed-use activity. ZONING CLASSIFICATION: EXISTING: Planned Development PROPOSED: Planned Development TIMING: Cosmetic demolition and the minor site preparation that is necessary will start immediately upcn approval. EXISTING LAND USE: The subject property is a former site of Allina Medical Group and was used as a medical facility. SURROUNDING LAND USES: To the North of the site is the American Associate of Cereal Chemists, a commercial use. To the South of the site is the Norwest Bank, a commercial use. The most recent development adjacent to the East is the new extended -stay hotel. To the West of the site is the Lockheed Martin campus. All adjacent land is zoned General Business or Planned Development. IMPACT ON CITY SERVICES: There should be no adverse impact to city services due to no change in stone sewer drainage, improved landscaping and adequate on-site parking. MISSION STATEMENT: It is our belief that every child has unique gifts and talents. It is our goal to foster that uniqueness in a safe, clean, educationally prepared environment. We believe in guiding children in all areas of development. This holistic approach recognizes that children need time to practice what they do best: explore with their bodies and minds, exercise their curiosity and imagination, manipulate materials, and develop social relationships within a secure environment. EDUCATIONAL PHILOSOPHY: This holistic approach supports the needs of children for planned activities that teach basic concepts, language development and social skills; accepting the consequences of their actions and choices; sharing with others; following directions; understanding newness and change; and accepting and understanding differences between people with physical, ethnic and cultural qualities. We believe children progress through individual windows of opportunity for growth. We provide numerous diverse learning experience that promote confidence and competence which become the child's foundation for future growth and learning. Eagan Experiential Learning Center Eagan, MN PROJECT SUMMARY June 17, 1998 L•I7W-1;0/457 • A UNIQUE PARTNERSHIP OF EXPERIENTIAL LEARNING OWNED AND SERVICED BY INTERGENERATIONAL LIVING AND HEALTH CARE INC., A NON - PROFIT ORGANIZATION. • A FULL INTERIOR RENOVATION OF AN EXISTING ONE STORY MEDICAL OFFICE BUILDING. THE BUILDING IS LOCATED SOUTH OF CEREAL CHEMIST BUILDING, NORTH WEST OF NORWEST BANK AND BORDERED BY PILOT KNOB ROAD ON THE WEST. THE EXISTING BUILDING IS BRICK VENEER OVER CONCRETE BLOCK, STEEL STUD NON - LOAD BEARING GYPSUM BOARD WALLS WITH A STEEL BAR JOIST ROOF SYSTEM. THE BUILDING IS FULLY FIRE SPRINKLED AND MONITORED A FIRE ANNUNCIATOR PANEL. THE BASEMENT IS CONCRETE BLOCK WITH PRECAST FLOOR/ CEILING ASSEMBLY. MECHANICAL SYSTEMS ARE NATURAL GAS FORCED AIR SYSTEMS. ELECTRICAL SYSTEM IS COMPLETE/ OPERATIONAL. alp S7' • PROGRAM CHILD DAYCARE POPULATION MIX INFANTS TODDLERS PRE-SCHOOL SCHOOLAGE TOTAL ADMINISTRATION ADMINISTRATOR ASST. ADMIN. RECEPTIONIST FOOD SERVICE/ COOK MAINTENANCE/ CLEANING SUBTOTAL STAFF CHILDREN STAFF 8 2 28 5 60 8 20 2 116 17 1 1 1 .5 CONTRACT SERVICE 3.5 TOTAL STAFF 20.5 ANTICIPATED STAFF PARKING NEEDS: 20.5 SAY 21 / 2 = 11 FULL TIME SPACES BUILDING SIZE TOTAL AREA IS 8,536 SF • MAIN FLOOR: 7,210 SF • NET AREA: 6808 SF • BASEMENT: 1,326 SF • NET AREA: 1,286 SF BUILDING OBJECTIVES • THE DESIGN INTENT IS TO CREATE AN INTERGENERATIONAL LEARNING CENTER ALLOWING CHILDREN THE OPPURTUNITY TO LEARN FROM PROVIDERS AND SENIORS. • ACHIEVE DEPARTMENT OF HUMAN SERVICES LICENSING - SEE ATTACHED "CHILD CARE CENTERS:GENERAL LICENSING INFORMATION" BUILDING FEATURES CHILDREN ROOMS QUIET/ ACTIVE AREAS READING NOOKS AND SHELVES STORAGE BINS - SHOES/ MATTS/ SIZE NOOKS ACCORDINGLY TO AGE CHANGING AREA - SO STAFF CAN VISUALLY SUPERVISE RESTROOMS BY AGE/ STATUTE - SINKS/ TOILET APPROPRIATE HEIGHTS VINYL/ CARPET ZONES IN EACH CLASSROOM File. S'JBG CunpropEAGAN OAYCARE\Surt\PROJECT SCOPE 5.6.98 Cao s COMMONS AREA FOR 'FIELD TRIPS' FROM HOME ROOM USE OF INNOVATION SPACE PLANNING AND DESIGN "BOAT' - COMPUTER LEARNING AREA WITH COMPUTERS AQUARIUM WORKBENCH - KIDS TYPE THEMED EXPLORATION AREA READING AMPHITHEATER WITH SHELVES LEGO TABLE FLOOR MATTS - INCLINE/ FLAT - BABY CRAWLING ( OPEN AREA) CRITTER GULTCH - GERBILS, BIRDS, HAMSTERS (INFECTION CONTROL ISSUES) ACTIVITY/ DINING COURT MULTI -FUNCTION ACTIVITY SPACE TABLES AND CHAIRS - AGE/ SIZE APPROPRIATE PIANO FOOD PREP FOR HOT LUNCHES/ SNACKS PREPARED ON SITE OPEN, FUN KITCHEN EXTERIOR ACTIVITIES THEMED PLAYGROUND FENCED AREA - SOUTH PARKING AREA - LIMITS TO BE DEFINED SEPARATE 6M - 2 YR; 2.1 YR>5YR SHADING DEVICES - CANOPY, TRELLIS, TENT AGE APPROPRIATE PLAY EQUIPMENT LARGE MOTOR SKILL PLAY EQUIPMENT - BIG WHEEL/ TRICYCLE SANDBOX - COVERED (SHADE/ CAT PROTECTION) WATER TABLE - AGE APPROPRIATE LOCKABLE STORAGE FOR EXT. TOYS. GENERALFEATURES ENTRY VESTIBULE ADMINISTRATIVE OFFICES WORK ROOM/ STAFF TRAINING/ LOUNGE STAFF/ GUEST TOILETS - ADA ACCESSIBLE - (4) CURRENTLY EXIST ADMINISTRATION RECEPTION COUNTER ADMIN./ ASST. OFFICE NICHE FOR ILL CHILD UNTIL PARENT COMES (ISOLATION COT) BOOKKEEPING OFFICE WORK ROOM/ TRAINING File: SUBG CurWgZAGAN DAYCAMSumPROJECT SCOPE 5.6.96 PHYSICAL PLANT PHONE INTERCOM FROM CLASSROOM TO MAIN DESK PHONE AT FRONT DESK, STAFF LOUNGE ACCESS KEYPAD/ CARD KEY - PARENTAL ENTRY AFTER HOURS SOUND RATED WINDOWS INTERIOR WINDOWS - TRANSPARENCY PLANT MAINTENANCE JANITOR WINDOWS - LOTS OF LIGHT OPEN FEELING - COMMONS AND CLASSROOMS [olexoQ &V uy 1:11:7-1 10% 1 BASEMENT STORAGE MECHANICAL/ ELECTRICAL File. SUBG CurryroikEAGAN DAYCAREaurAPROJECT SCOPE 5 6.96 Agenda Information Memo July 7, 1998, Eagan City Council C. CONDITIONAL USE PERMIT AMENDMENT (LOT 2, BLOCK 1, MARICE ADDITION) - JOHN B. GOODMAN LTD. PARTNERSHIP ACTION TO BE CONSIDERED: To approve or deny Conditional Use Permit Amendment to allow above ground detached garages in place of underground garages for a retirement home on properly located east of Pilot Knob Road and south of Marice Drive (Lot 2, Block 1, Marice Addition) in the SW 1/4 of Section 10. FACTS: • On November 18, 1997, the City Council approved a Conditional Use Permit for development of a senior congregate and assisted living facility (Marice Manor) on this site. The approved development plans included an underground garage having 42 parking stalls. • The developer has discovered higher than expected groundwater levels on the building site, making the underground garages impractical. • Two detached garages totaling 32 parking spaces are proposed at the southeast comer of the site. Some minor modifications to the building footprint and site plan have been made to accommodate the garages. • The total number of parking stalls provided will be 113 (11 1 were approved with the plans last fall), with space reserved for another 34 stalls for proof of parking if needed in the future. The number of enclosed garage stalls will decrease to 32 spaces; the original plans provided 42 underground parking stalls. ATTACHMENTS: r APC minutes of June 23, 1998, pa eo% OUS Staff Report, pagesp , through Applicant narrative and results of groundwater monitoring, pages4v througltoc7Vh�/� 92 Page 4 Junc 23. 1998 ADVISORY PLANNING COMMISSION ~~ U CONDITIONAL USE PERMIT JOHN B. GOODMAN LTD. PARTNERSHIP Commission Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to construct above ground garages for parking instead of underground on Lot 2, Block I, Marice Addition, located at 1280 Marice Drive in the SW!/. of Section 10. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated June 17, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak explained that the applicant's request is to change the site plan of a previously approved senior retirement facility located east of Pilot knob Road and south of Marice Drive. Ms. Dudziak noted that the developer has stated that it is making the application due to the discovery of higher than expected ground water levels on the building site, making the underground garages impractical. John Bunkers the project manager for the developer appeared before the Commission to answer any questions. No members from the public addressed the Commission. In response to a question from Member Segal, Mr. Bunkers explained that the level of the ground water was measured at the slab height for the flooring of the proposed building. Chair Heyl stated that the proposal with the CUP still fits the City's concept of the central area. Member Segal moved, Member Huusko seconded, a motion to recommend approval of a Conditional Use Permit to construct above ground garages for parking instead of underground on Lot 2, Block 1, Marice Addition, located at 1280 Marice Drive in the SW'/. of Section 10, subject to the following conditions: I. This amendment shall be recorded at the Dakota County Recorder's office within 60 days of City Council action. 2. As accessory structures, the garages should match the architectural design and exterior materials of the principal structure. daaq- Pagc S Jury., 23, 1999 ADVISORY PLANNING CONMSSION 3. The easement agreements for areas of shared parking between Lots 1 and 21 Block 1, Marice Manor shall be modified to reflect the changes and the documents shall be recorded at the Dakota County Recorder's office with this permit. 4. All other conditions of the original CUP remain unchanged. All voted in favor. e7e� PLANNING REPORT CITY OF EAGAN REPORT DATE: June 17, 1998 APPLICANT: John B. Goodman Ltd. Partnership PROPERTY OWNER: Excel Bank f/k/a Americana Bank REQUEST: Conditional Use Permit Amendment LOCATION: 1380 Marice Drive COMPREHENSIVE PLAN: CA - Central Area ZONING: LB - Limited Business SUMMARY OF REQUEST CASE: 10 -CU -11-05-98 HEARING DATE: June 23, 1998 PREPARED BY: Pamela Dudziak John B. Goodman Ltd. Partnership is requesting a Conditional Use Permit Amendment to replace the underground parking with above -ground garages for a retirement home on property located east of Pilot Knob Road and south of Marice Drive, legally described as Lot 2, Block 1, Marice Addition. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report - John B. Goodman Ltd. Partnership June 23, 1998 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions. states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. In the fall of 1997, the City approved a Conditional Use Permit for a senior retirement home on the eastern portion of the property previously occupied by the Eagan Athletic Club east of Pilot Knob Road and south of Marice Drive. The retirement home is the second phase of the redevelopment which includes a class I restaurant (Sidney's) on the westerly portion of the site adjacent to Pilot Knob Road. EXISTING CONDITION'S The site has been graded in preparation for construction. Construction of the restaurant portion of the development is nearly complete. V Zko1w IJ ND14W The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Vacant, zoned R-4 (Multiple Residential), guided CA (Central Area) South - Office, zoned PD (Planned Development), guided CA (Central Area) East - Vacant and I -35E, zoned GB (General Business), guided CA West - Sidney's restaurant, zoned LB (Limited Business), guided CA (Central Area) Planning Report - John B. Goodman Ltd. Partnership June 23, 1998 EVALUATION OF REOt EST Description of Prol2osal - The developer has discovered higher than expected groundwater levels on the building site, making the underground garages impractical. Consequently, the developer is requesting a change to the site plan to eliminate the underground garages and provide above- ground detached garages instead. Minor modifications to the site layout are also necessary to accommodate the proposed above -ground garages. Two detached garage buildings totaling 32 enclosed parking spaces are proposed at the southeast comer of the site. The building footprint was reconfigured to accommodate the garages and not reduce the total number of parking stalls. The front entry and patio features of the building are retained, but with some modifications from the original plans. The cooling towers have been relocated from the southeast comer of the site to northeast side of the building. Code Requirements - The City's Zoning Code does not specify minimum parking standards for this type of development. With its approval of the CLP for this development last fall, the City determined that the proposed 111 parking stalls with proof of parking for an additional 35 stalls was acceptable to support this type of facility. Private garages are a permitted accessory use in the Limited Business zoning district, however, since the principal use is conditional, this change in parking accommodations warrants review as an Amendment to the original CUP. The plans approved with the CUP issued last fall provided for a total of 111 parking stalls, 69 surface parking and 42 enclosed underground stalls. The developer is proposing to provide a total of 113 parking stalls, 81 surface parking and 32 enclosed in detached garages. Although the number of enclosed stalls would decrease from 42 to 32, the total number of stalls provided is maintained. Space for an additional 34 stalls is reserved at the northeast corner of the site. Setbacks - The detached garages will be set back 30 feet from Sherman Court right-of-way and 10 feet from the south property line, and will satisfy the minimum building setback requirements. Landscaping - The landscape plan may need some minor modifications in the areas where the garages are proposed. Changes can be reviewed by staff at the time of building permit application. Building Materials - Architectural drawings of the garages buildings were not submitted with the application. As accessory buildings, the detached garages should match the architectural design and exterior materials of the principal structure. Easements Rights of Way' Permits - The changes to the site layout to accommodate the detached garages will affect the easement areas of shared parking between Lots 1 and 2, Block 1, Marice Addition. These easements should be modified accordingly and recorded at the Dakota County Recorder's office. 01 Planning Report - John B. Goodman Ltd. Partnership June 23, 1998 Because of technical difficulties due to high ground water levels, John B. Goodman Ltd. Partnership is requesting a Conditional Use Permit Amendment to construct detached garages in lieu of underground parking for development of a retirement home located at 1380 Marice Drive. With this amendment, the number of enclosed parking stalls will be reduced from 42 to 32, but the total number of parking stalls provided will be maintained at 113. ROIU ` • • i To recommend approval or denial of a Conditional Use Permit Amendment to allow above- ground garages in place of underground parking for a retirement home at 1380 Marice Drive on Lot 2, Block 1, Marice Addition. If approved, the following conditions should apply: This Amendment shall be recorded at the Dakota County Recorder's office within 60 days of City Council action. As accessory structures, the garages should match the architectural design and exterior materials of the principal structure. The easement agreements for areas of shared parking between Lots 1 and 2, Block 1, Marice Manor shall be modified to reflect the changes and the documents shall be recorded at the Dakota County Recorder's office with this permit. 4. All other conditions of the original CUP remain unchanged. M FINANCIAL OBLIGATION — IO -CU -11-05-98, Lot 2, Block 1, Marice Addition There are pay-off balances of special assessments totaling $27,843 on the parcel for which the conditional use is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted. The charges are computed using the Cit)'s existing fee schedule and availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of connection to the City's utility system. Improvement Use Rate Quantic} Amount None W 5-0 •: ;IIIs]Ia1'1: rV�� fm � OW..�I Zoni 0 � SEI Po P 4w 4M SM FW Development/Developer. John B. Goodman LTD Partnership Case No.: 10 -CU -11-05-98 Current Zoning: LB Limited Business *City of Eagan CA as Comprehensive Guide Plan Map O CA -- i /� J/ �] C C V aua .c..n.. CA A CCACA I CA � FA FCA CA Mn O CA .Op o .ap app F. Development/Developer: John B. Goodman LTD Partnership Case No.: 10 -CU -11-05-98 Current Guide Plan Designation: CA Central Area +City of Eagan (933 (A) City o/ Eagan Community Dovalopmant Dapartmant r . l Mf1Ml Y'^,� fM51 �Un�IY l 0 0111110 dyrrrII Ir Lt I .lfI VTUIN P-MI[IMn.1N 1. jl I :I jl I O � COOIMq lOwfl,l O. qfl f)<A IIO j I � I I I .1 Rim Hmvmo I j 4 ISI UWTS . o � j I I _ I I II � t C3 r01 riOM11Of5 � I -------------------� I Iiwam 32 S'el rrahmQ Ij I W.1 rAmR rmrMed I I 1 Iw. Tl fa P.,nmx %4 ' trot rl. wr.am, 147 _J L— fit I � I dE i N!s ail I ■ o rfmi m Ii0 lmim 1(3 .liQ) 0 v 0 0 a 0 M ■ ! O t IDl'" SITE PLAN (NOVEMBER 1997) U John B Goodman Ltd Partnenatup May 26. 1998 3330 PILOT KNOB ROAD EAGAN, MN Development Narrative The purpose of this application is to amend the Conditional Use Permit for the 150 unit senior housing community (Marice Manor) to provide covered on grade parking in lieu of underground parking. Total parking stall count to remain the same. The reason for this application is that we have encountered unfavorable groundwater conditions below this building. We have been monitoring the groundwater levels since October 1997 with four devices called piezometers. As indicated by the attached Nova report (dated 5/13/98), the groundwater level appeared to be marginal but manageable on October 10, 1997 but has continued to rise through the winter and especially this spring. In regards to precipitation it was a mild winter and spring. Our underground parking structure floor elevation is 880 and would require soils corrections down to 874. The groundwater elevations where at 880.1 & 878.9 on April 15, 1998 which puts us in water. Due to these findings our Architects and Engineers recommend that we not build this proposed underground parking. The owners of this project are concerned about having an unmanageable amount of water in their basement to deal with at least every spring. Comprehensive Guide Designation: existing: Central Area. Concentrated massing of mixed-use activity. proposed: Concentrated massing of mixed-use activity. Service (sit-down restaurant) and housing (med. density). All directly referenced by the Comprehensive Plan for this area. Further complement to the Comprehensive Plan are indicated by this proposed development's heavy use of green -space and landscaped ponding as well as a pedestrian -friendly environment. Parking provided on-site is to be broken up with landscaped green space and pedestrian walkways. Zoning Classification: existing: General Business proposed: Limited Business. Timing and Phasing: The eastern portion of the site is the proposed 150 unit senior citizen retirement and assisted living residence. The development is planned as the flagship senior citizen residence for The Goodman Group and will be under construction in the summer of 1998. This zoning class is proposed to be Limited Business. Existing Land Use: The subject property is currently the site of the former Eagan Athletic Club which ceased operations this summer. The property is currently vacant, but maintained by The Goodman Group. 437 John B Goodman Ltd Partnership May 26. 1998 Surrounding Land Uses: Directly north of the site is a privately owned, undeveloped parcel. North above that parcel are several apartment complexes privately owned and managed. To the south of the site are commercial uses occupied by the American Associate of Cereal Chemists and American Phytopathelogical Society, an office use. The most recent development adjacent to the south is the new extended -stay hotel. East to the site is the right-of-way for Interstate 35E and its parallel undeveloped dedicated wetland. The Goodman Group is pursuing discussion with the State of Minnesota to permit use of this property as a pedestrian nature trail. West, across Pilot Knob Road is the Lockheed campus. All adjacent property is zoned General Business or Planned Development. Impact on surrounding property and land uses: All adjacent property will be positively affected and enhanced by this proposed development. The overall development will make heavy use of natural site features and enhancements including a landscaped site and natural pond. The residential use makes use of scale, materials, and massing designed to create a residential -look. A total purchase price and construction investment of $20,000,000 will reinforce area property values positively. Rezoning impact on subject property: This rezoning will enable the site to become economically viable and functionally successful. Impact on City services: There should be no adverse impact to city services due to on-site ponding and adequate on-site parking. Does the requested land use result in better use of the land? Yes. As referenced in the City's Comprehensive Plan, the requested use will increase density somewhat and provide for increased tax -base. In addition, 164 jobs will be created, and needed housing, providing 150 units of market rate housing for regional and area residents at retirement age. Residents having disposable income and an active life-style will be provided to the City of Eagan. ...00� N=N r Environmental Services Inc May 13, 1998 Mr. John Bunkers John B. Goodman Limited Partnership 1107 Hazeltine Blvd. Chaska, MN 55318 Mr. Bunkers: RECEIVED MAY 14 1998 RE: Groundwater Monitoring Proposed Senior Housing Pilot Knob Rd. & Marice Dr. Eagan, MN Nova Project # M7M-284 J E Findley a,KrEu u iw orrar We have monitored the ground water levels in three piezometers since October 1997. The purpose of the monitoring was to evaluate the groundwater level and the potential impacts for the proposed Senior Housing. The table below lists the results of the piezometer readings. Location Top of Riser Elev. "Ono m of Screen Elevation Water Elevation 101097 11'5(97 2113198 4'15'98 P-1 892.2' 874' 876.4' •• •• P-2 881,.5' 670' 878.2' 876.0' 876.7' 880.1 P-3 891.1' 873' NE NE 873.8' 878.9 P 4 891.1' 864 865.1' 870.9' 872.9' 875.6 ONE - Not Encountered ••-Hit obstruction at 8', no water encountered. A sketch is attached showing the location of the piezometers. Piezometers 3 and 4 were nested together at one location. The piezometers utilized five-foot screens. Bentonite grout was used to seal the borehole above the screens. M7M-1841.001-1KMP 1997-M a31 •r. dgml ,pr, r mnrr, rm; rr Suire 400 Haidhm, GaIcs IIU-Hanlwu K.Ot%ar_ t Lal.. '�;V e.il� ('12A48-4343 f1tN Y.r \.•K�] 1 I , WFCL J•N. V Fil I 1 a0 I 6 I P h7 f<_a 7-107 7y '� ST) ha 3 I \ ST-i7 s'-,c T-a ® I I ST_,y saNe+-s sT-,a .o■o I 0 0� ST-4 e 1 I c DD <D i>o 8 S74%wo fLtS �• - Y. O •ENwrtalm '!V fomNs 'A- -Es' los' N0V/]NE"'S OOT ROA, wa,_ D:tsT.NouD>L�O • TIIdRTii _AU^, u3' 'q/u 7r-7o< [ W SQND•L ND F.EMVED JUN C 2 98 Agenda Information Memo July 7, 1998 Eagan City Council Meeting 61MR130 0 111910.1PRO IWO ILI ➢ To approve or deny: a Conditional Use Permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon property located west of TH 149 and north of Stark's Restaurant. The subject property is legally described as Lots 1-10, Bock 1, Eagandale Center Industrial Park No. 3 and lots 2-5, Block 1, Eagandale Center Industrial Park No. 4. FACTS: ➢ The applicant has requested a Conditional Use Permit to allow the establishment of a 12,456 square foot truck service and sales facility in an I-1, Limited Industrial zoning district. The proposed use overlays approximately 2.5 acres of the Dart "headquarters" property. Specifically, the site overlays a portion of Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 3 and a segment of the previously vacated Apollo Road right-of-way. 9 A single access for the development is proposed onto TH 149 via the existing Stark's Restaurant entrance southeast of the site. Alteration to that portion of the Stark's Restaurant parking lot that lies within the TH 149 right-of-way will be necessary to accommodate such site access. ISSUES: The following are the main issues raised by the developer and area property owners at the public hearing: ➢ Question was raised by the developer whether the overnight storage of tractors being serviced would qualify as outdoor storage. It is the position of staff that such storage is customary and incidental to the conditionally allowed tractor repair facility and is therefore a permissible site activity. ➢ Issues related to site access will be subject to MnDot review and recommendation. ➢ The City Attorney has confirmed the City's legal ability to require a replatting of the property as a condition of CUP approval. BACKGROUND/ATTACHMENTS June 23, APC Meeting Minutes Staff report, pages&Qthrough Q_(07 441 Pagc G June 23. 1999 ADVISORY PLANNING CONNISSION CONDITIONAL USE PERMIT DART TRANSIT COMPANY Commission Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow tractor repair, sales and service on Lots I -l0, block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, block 1, Eagandale Center Industrial Park No. 4, located on the west side of Highway 55 and Highway 149, just north of the Stark's Restaurant site in the NE'/. of Section 11. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated June 17, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kirmis also noted concerns regarding the condition that the property be replatted and the anticipated concerns with respect to the access from the property to TH- 149 which is subject to the jurisdiction of MnDOT. Gary Santoorjian representing Dart expressed four concerns that the applicant had with respect to the recommended conditions to the permit. Dart disagreed with the City Attorney's position that the City legally could require Dart to replat its property. Dan was concerned about the initial cost it would incur to replat the property. However, Dart would agree to continue to discuss this item with the City and would like the City's cooperation with respect to the access to TH-149. With respect to Condition No. 5, Dart believes that the storage of vehicles that are being repaired will occur outside on occasion and believes the condition should be modified to reflect that such activity is permissible. The applicant indicated that the park and trail dedication fees were previously paid as part of the existing CUP applied to the property. Finally, as to Condition No. 9 the applicant sought clarification as to what plans and specifications were being requested as it did not believe it should be redesigning the parking lot for Stark's restaurant. No members of the public addressed the Commission. City Attorney Dougherty in response to a question from Chair Heyl explained that his opinion of June 12, 1998 which was contained in the Commission's packet addressed the concerns that relate to the encroachment of existing uses onto the parcels in question for which the Conditional Use Permit is being requested. He expressed his opinion that there are legitimate health, safety and welfare reasons for the City to require a condition of platting. Chair Hey[ asked for clarification of the public versus private access issue with TH-149. Assistant City Engineer John Gorder explained that while MnDOT has not commented on Dart's proposal, on a similar proposal made by Dart several years ago C01481 Paso 7 Junc 23, 1998 ADVISORY PLANNING COMMISSION MnDOT required that the access to the site be a public access, but the City believed the access should remain private. City Attorney Dougherty explained that the concern arises due to the access being located within MnDOT's right-of-way and further stated that several years ago the City and Dart had preliminary negotiations on a Maintenance Agreement for the access but that the Agreement was never finalized nor approved by MrtDOT. In response to a question regarding outdoor storage, Planner Kirmis stated that he believed that the condition should remain as written and that it was staffs interpretation that the overnight storage of vehicles that are being repaired is incidental and customary to conditional use permits for this type of activity. With respect to the issue of Stark's parking lot, Planner Kirmis expressed the concern that Dart's access would disrupt the circulation of vehicles as well as the parking for Starks and that the City was requiring an illustration of how the existing parking lot could reasonably function. Member Carlson expressed her concern with the access for Dart's use. The applicant stated that the repair facility was for tractors only and that while an occasional trailer may erroneously be routed to the access road, it was not the intent for trailers to utilize the access road. Member Carlson expressed her opinion that any approval should be conditioned upon a provision to prohibit trailers on the access road. Assistant Engineer Gorder responded to a question from Member Steininger that MnDOT has not made any recommendations with respect to the Conditional Use Permit. Member Segal expressed his concern about bargaining with the applicant over platting. the Conditional Use Permit and a private versus public road. He expressed his opinion that there was independent basis to require that the property be replarted, which Chair Hey] agreed. Chair Heyl expressed her opinion that an access shared by Starks and Dart should be public. Member Steininger agreed and noted that MnDOT would determine whether the access was a safety issue. Member Steininger moved, Member Huusko seconded, a motion to recommend approval of a Conditional Use Permit to allow tractor repair, sales and service on Lots I- 10, block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, block 1, Eagandale Center Industrial Park No. 4, located on the west side of Highway 55 and Highway 149, just north of the Stark's Restaurant site in the NE'/. of Section 11, subject to the following conditions: 1. The contiguous "Dart property" shall be replatted into either a single lot of record or individual parcels that correspond to the structures and uses that occupy the land. I'uge 8 June 23, 199x MVISORY PLANNING COMMISSION 2. Additional curbing as graphically illustrated on the attached site plan detail shall be provided. 3. Additional landscaping (i.e. shrubs/hedging and/or berming) shall be provided along off-street parking areas which abut TH-149. 4. Tractor display shall be confined to the area graphically identified upon the site plan and limited to a maximum of nine vehicles. 5. The outside storage of materials, other than trash hand] ing/recyc ling containers and tractor display (as depicted on the site plan), shall be prohibited. 6. All site signage shall comply with all applicable provisions of the City Sign Code. 7. Storm sewer constructed to City standards shall be extended from TH-149 right-of-way to Pond EP4 to accommodate drainage from the TH-149 right-of-way. 8. If the existing 33 -inch storm pipe proposed to be utilized by this development is not to City standards, the applicant shall reconstruct or repair the pipe in accordance with City Engineering requirements. 9. Detailed plans and specifications shall be provided for the proposed entrance/service drive construction and Stark's Restaurant parking lot reconfiguration. This drive shall be constructed with concrete curb and gutter and bituminous pavement. 10. The applicant obtain all appropriate MnDOT permits for work within MnDOT right-of-way prior to the issuance of a building permit. 11. The developer shall dedicate the appropriate ponding easement for Pond EP -4 to include the calculated high water level plus three feet in accordance with the City Storm Water Management Plan. 12. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. The following tree preservation related conditions shall be upheld: ayy Page 7 June 23. IFMA ADVISORY PLANNING CONWISSION A. The applicant shall install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. B. Tree protective measures (i.e. 4 -foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to any site grading to ensure compliance with the approved Tree Preservation Plan. Member Carlson stated that the proposal is a correct use for the property but she had concerns with respect to the access. All voted in favor. f2L%S PLANNING REPORT CITY OF EAGAN REPORT DATE: June 17, 1998 APPLICANT: Dart Transit Company PROPERTY OWNER: (Dart Transit Company) REQUEST: Conditional Use Permit CASE: ll -CU -10-05-98 HEARING DATE: June 23. 1998 PREPARED BY: Bob Kirmis LOCATION: West side of TH 149, north of Stark's Restaurant COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: 1-1, Limited Industrial Mw"MoMwel; 1 Dart Transit Company is requesting a Conditional Use Permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon their 23 acre "headquarters" site located west of TH 149 and north of Stark's Restaurant. The subject property is legally described as Lots 1-10, Block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, Block 1, Eagandale Center Industrial Park No. 4. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 0 Planning Report — Dart Transit June 23, 1998 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions_ states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. l:KXqJ X" '(11W The proposed tractor repair and sales facility is to overlay approximately 2.5 acres of land located in the southeast corner of the Dart "headquarters" property. Specifically, the use overlays a portion of Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 3 and a segment of the previously vacated Apollo Road right-of-way (which borders lots 1 and 2 on the south). According to the applicant, the proposed tractor repair facility would "replace" Dart's existing repair operation located on TH 55 and west of TH 149. In the fall of 1988, the City approved a conditional use permit to allow outside storage of tractors and trailers upon Dart's "headquarters" site. This conditional use permit was processed in conjunction with plans for the 40,000 square foot "headquarters" building and secondary maintenance structure which currently exist on the property. In December of 1992, conceptual plans were brought before city staff which called for the construction of a six bay, tractor repair shop upon the subject property. While subject to initial engineering review, a formal application for the repair facility was never pursued. In November of 1997, the City approved a conditional use permit to allow the off-site storage of trucks (semi -tractor trailers) upon a 10 acre parcel located directly south of the Stark's Restaurant (the "Kwik Trip" site). While contiguous to the Dart Transit "headquarters" site, the activity was considered "off-site" as it was to exist upon an independent parcel of land. Planning Report — Dart Transit June 23, 1998 Pace 3 1WXLl 9 Idellom0111• The subject site is undeveloped. Some mature trees are scattered throughout the property. The property is relatively level sloping slightly to the southwest (toward a detention pond that exists to the west of the Stark's Restaurant). The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Industrial; zoned I-1, guided IND South- Stark's Restaurant; zoned I-1, guided IND East - Vacant and commercial (Fina Mart), zoned PD and GB; and guided NB and GB West - Industrial; zoned I-1; guided IND EVALUATION OF REQUEST ompatibility with Surrounding Area - The subject site is bounded on the north, south and west by properties guided for Limited Industrial use. Properties to the east across TH 149 are guided for Neighborhood Business and General Business use. The proposed use is not anticipated to adversely affect surrounding industrial uses. Impacts upon the neighboring commercial uses will depend largely upon the amount of traffic generated by the tractor repair and sales facility. Trucking Study - In April of 1997, the City completed a community trucking study that gave particular attention to the area in which the tractor repair and sales facility has been proposed. The study identifies the TH 149 corridor as a "Major Truck Route" and makes the following recommendations which are considered pertinent to the conditional use permit request: > Efforts should be made to retain existing trucking businesses that have made an investment in the City and permit them to expand. Limitations on future trucking locations and development should not unnecessarily limit the ability of existing companies to operate and expand within the city. AAupon Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in its Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject property within Noise Zones III and IV. In these noise zones, an industrial use would be consistent. Site Plan - The proposed tractor repair and sales facility is to be situated in the southeast comer of Dart's 23 acre "headquarters" site. The site is to be accessed from the south via a neH1% constructed public street (which would also provide access to Stark's Restaurant). aµ00 Planning Report — Dart Transit June 23, 1998 Paee 4 The sales and repair structure is to be centrally located on the 2.5 acre area devoted to the proposed use. A total of five tractor service stalls have been proposed which are to be accessed from the north and.lor south. According to the applicant, the repair bays will be used to service tractors of both the Dart fleet as well those of external customers. A tractor display area has been proposed directly east of the proposed repair and sales structure. Automobile parking is to be provided along the sites eastern and southern boundaries while tractor parking is to occur solely along the site's southern border. Setbacks - While the proposed tractor repair and sales facility meets applicable setback requirements from the TH 149 right-of-way, side and rear setbacks cannot be determined due to the lot configurations which underlie the property. RZ2W - As mentioned previously, the proposed use overlays approximately 2.5 acres of land in the southeast comer of Dart's "headquarters" property. Specifically, the site overlays a portion of Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 3 and a segment of the previously vacated Apollo Road right-of-way. While the proposed repair and sales facility overlays "undeveloped" land (without a principal structure), off-street parking areas of the abutting "headquarters" use encroach into said Lots 1 and 2. To rectify this situation (as well as property line conflicts within the "headquarters" site), the contiguous Dart owned property should be replatted into either a single lot of record or individual parcels which correspond to the structures and uses that occupy the property. Attached is a correspondence from the City Attorney which addresses this matter further. Sales Zeasing Activities - As mentioned previously, a tractor display area has been proposed directly east of the repair and sales structure. As a condition of CUP approval, tractor display should be confined to the area graphically identified on the site plan and be limited to nine vehicles. Off -Street Parking_- The Zoning Ordinance does not include a specific off-street parking requirement for tractor repair and sales facilities such as that proposed. The following off-street parking requirement is however considered applicable. Use Ratio Required Spaces Office (3,074 NSF) I space per 150 NSF 20 Service area (5 bays) 1 space per service bay 5 Total 25 With an off-street parking supply of 28 spaces, it appears off-street parking requirements are satisfied. Planning Report — Dart Transit June 23, 1998 Page 5 According to the Minnesota State Council on Disability, an off-street parking area containing 26 to 50 stalls must provide a total of two handicap spaces. Thus, applicable handicap parking requirements have been satisfactorily met. Generally speaking, the proposed interior site circulation system appears well conceived. All off- street parking stalls have been found to comply with minimum dimensional requirements of the City. To further delineate off-street parking stalls and visually enhance the site however, consideration should be given to adding additional curbing as graphically illustrated on the attached site plan detail. Building Heizht - The proposed sales and repair facility is to measure 22'-8" in height and complies with the maximum 40 foot requirement applied in the 1-1 zone. Outside Storage - According to the applicant, no outdoor storage activities are to take place upon the subject property. As a condition of CUP approval, no outside storage other than trash'recycling containers and tractor display (as depicted on the submitted site plan) will be allowed. Mechanical Egsipment - No rooftop equipment is shown on the submitted plans. Any rooftop equipment should be screened from view of all public rights-of-way. Trash Enclosure - An outdoor trash enclosure is to be provided along the north side of the proposed sales and repair facility. The enclosure is to be attached to the principal structure and complies with applicable city requirements. Build ng Materials - The sales and repair facility is to be finished in integrally colored, rock face block. The majority of the structure is to be of an "oyster" color. The structure's eastern facade (that facing TH 149) is to be accented with "sedona" colored comer elements and "granite" colored horizontal strips. Building Coverage - The calculation of building coverage is difficult in lieu of the lot configurations that underlie the proposed use. Within the physical boundaries of the proposed use, the proposed sales and repair structure covers approximately 14 percent of the site which is consistent with the maximum 35 percent coverage allowed in 1-1 zones. Sjmay - Two signs have been proposed in association with the tractor sales and repair facility. A 45 square foot wall sign (3' x 15') has been proposed on the structures eastern facade (facing TH 149). Additionally, a monument sign has been proposed near the site's entry. According to the City Sign Code, building mounted signs may not exceed 20 percent of the area of the building fagade. The proposed wall mounted sign comprises approximately 3 percent of the eastern building faFade. Details regarding the monument sign (i.e. height and area) have not been provided. As a condition of CUP approval, all site signage should satisfy all City Sign Code requirements for size, setbacks and height. E;AP AJ Planning Report - Dart Transit June 23, 1998 Page 6 Landscanine - With minor modification, the landscaping plan is considered acceptable. 'A-hile it is acknowledged that visual exposure of the proposed tractor display area is desirable, it is questionable whether adequate screening of off-street parking areas (along TH 149) has been provided. According to the submitted landscape plan, off-street parking areas are to be screened solely via a row of American Linden trees. To provide a more effective visual screen, additional plantings (i.e. shrubs/hedging) or berming should be provided alongside designated automobile parking areas. The perimeter of the site is to be bounded by a mixture of American Linden and Black Hills Spruce trees. Site Lig tine - As a condition of CUP approval, exterior lighting locations should be identified upon the site plan and building elevations (if applicable). All exterior lighting should be hooded and directed to deflect light away from adjacent properties and rights-of-way. Gradine -The site is generally open and flat in topography. Grading is proposed within MnDOT right-of-way of Hwy. 149. The applicant should obtain MnDOT permit approval for this grading prior to issuance of a building permit. Storm Drainaee - The development's storm water runoff drains to Pond EP -4, a storm water basin directly south of the site. A portion of the TH 149 storm water runoff drains onto the site. Storm sewer constructed to City standards should be extended from TH 149 right-of-way to Pond EP -4 to accommodate this drainage. A 20 -foot wide drainage & utility easement should be dedicated over all storm sewer that handles the MnDOT drainage, including the existing 33 -inch storm sewer along the west edge of the site which will be utilized. City personnel will inspect this storm sewer for adequacy. if the pipe is not to City standards, the applicant should reconstruct or repair the pipe in accordance with City Engineering requirements. Utilities - Sanitary sewer and water main are available for connection by this development along the south edge of the site. Streets'Access,'Circulation - A single private access for the development is proposed onto Hwy. 149 via the existing Starks Restaurant entrance southeast of the site. Development plans have been forwarded to MnDOT for their review. At time of this report, the City had not received MnDOT's formal comments regarding this proposal. However, with previous development proposals on this property, MnDOT has stated that a private service drive would not be allowed within highway right-of-way. MnDOT permit approval should be obtained by the applicant for the proposed construction of the service drive and entrance within Hwy. 149 right-of-way. Stark's Restaurant currently maintains a large amount of parking area within MnDOT right-of- way that will be impacted by the proposed service drive.' entrance location. As a condition of CUP approval, detailed plans and specifications should be provided for the entrance/service drive construction and Stark's parking lot reconfiguration. This drive should be constructed with concrete curb & gutter and bituminous pavement. as/ Planning Report — Dart Transit June 23, 1998 Easements /Perm itsBieht-of-Way - As mentioned previously, the applicant should obtain all appropriate MnDOT permits for work within MnDOT right-of-way prior to the issuance of a building permit for this property. The developer should dedicate the appropriate ponding easement for Pond EP -4 to include the calculated high water level plus three feet in accordance with the City Storm Water Management Plan. Twenty -foot wide drainage and utility easement should be dedicated over the entire length of the storm sewer that accommodates drainage from TH 149. Tree Preservation - The site in question appears to have been previously cleared and/or graded. The existing vegetation on the site consists of smaller diameter "regrowth" species, mostly cottonwood, elm, and boxelder. The submitted tree inventory indicates that there are forty-three (43) significant trees on site; 12" to 20", 12" to 24" elms, and three 20" boxelder trees. The development as proposed will result in the removal of twenty-five (25) of these trees (58.1 % of the total). All of the tree removal will occur in the southern two-thirds of the site. According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to twenty-four (24) Category B trees. u : mWeLlIffe Rem is The applicant is requesting a Conditional Use Permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon a portion of the 23 acre Dart "headquarters" site located west of TH 149 and north of Stas Restaurant. The proposed tractor repair and sales use and design appear compatible with existing and anticipated surrounding uses. /:1•ia[elm 1103K•tT•}&gT_11:Ct 1 To recommend approval or denial of a Conditional Use Permit to allow a 12,456 square foot tractor repair and sales facility upon property currently platted as Lots 1-10, Block 1, Eagandale Center Industrial Park No. 3 and Lots 2-5, Block 1, Eagandale Center Industrial Park No. 4. If approved, the following conditions should apply: asp Planning Report — Dart Transit June 23, 1998 1. The contiguous "Dart property" shall be replatted into either a single lot of record or individual parcels that correspond to the structures and uses that occupy the land. 2. Additional curbing as graphically illustrated on the attached site plan detail shall be provided. Additional landscaping (i.e. shrubsibedging and, or berming) shall be provided along off- street parking areas which abut TH 149. Tractor display shall be confined to the area graphically identified upon the site plan and limited to a maximum of nine vehicles. 5. The outside storage of materials, other than trash handling/recycling containers and tractor display (as depicted on the site plan), shall be prohibited. 6. All site signage shall comply with applicable provisions of the City Sign Code. 7. Storm sewer constructed to City standards shall be extended from TH 149 right-of-way to Pond EP -4 to accommodate drainage from the TH 149 right-of-way. 8. If the existing 33 -inch storm pipe proposed to be utilized by this development is not to City standards, the applicant shall reconstruct or repair the pipe in accordance with City Engineering requirements. 9. Detailed plans and specifications shall be provided for the proposed entrance' service drive construction and Stark's Restaurant parking lot reconfiguration. This drive shall be constructed with concrete curb & gutter and bituminous pavement. 10. The applicant shall obtain all appropriate MnDOT permits for work within MnDOT right-of- way prior to the issuance of a building permit. 11. The developer shall dedicate the appropriate ponding easement for Pond EP -4 to include the calculated high water level plus three feet in accordance with the City Storm Water Management Plan. 12. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. The following tree preservation related conditions shall be upheld: A. The applicant shall install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. as3 Planning Report — Dart Transit June 23, 1998 Paste 9 B. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to any site grading to ensure compliance with the approved Tree Preservation Plan. FINANCIAL OBLIGATION—] 1 -CU -10-05-98, Lots 1 through 10, Block 1, Eagandale Center Industrial Park #3, Lots 2 through 5, Block 1, Eagandale Center Industrial Park #4 There are pay-off balances of special assessments totaling $0 on the parcel for which the conditional use is requested. At this time, there are pending assessments on the parcels for which the conditional use permit is requested. The pendings are related to Project 668, Lone Oak Road and Project 725, Eagan Business Commons. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted, The charges are computed using the City's existing fee schedule and availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of connection to the City's utility system. Improvement Use Rate Quantity Amount Done 9ss 5-0 Ml _ • . 1 Comprehensive Guide Plan Map IND IND IND PF RR NB IND 1 D-11 X00 O 1fA 100 fM Development/Developer: Dart Transit Co. Case No.: 11 -CU -10-05-98 Current Guide Plan Designation: IND Limited Industrial +City of Eagan 4 029�p City of Eayan CoinmunitY Dowbpfnont Dopanfnont (A) PROPOSED BUILDING F O R D A R T T R A N S I T .-_ ...------ ...1. -------------------------- 1 ; A. I �:lm�.rrs li fl pt� .• r Al ..ROr IF Yi �.M.n - Y.. • HIM= 1Z., r AM W . Ir`a 3L raw• wry . wr Y...�ro.. r..Y-w.w. r a y A. I �:lm�.rrs li fl pt� .• r Al A: i'9 Si •R'S"3 SB '255 71 44 13 '_ y - C: --e- ;ec r = --029 _'3 _p_ R o► O SED e,e ►-i o i c i o R EXCEPTION N 872 B6 19 . •� j}x- U�,�+,,,Y1-fes -•'!fw- R71f� M y. `rw '• `r •O"G 1N':.i-. Oc W..w ism. ��•'f'�e Z 1'` 0 -01 375.00 _ ♦.; �'s9E` SiC•; 5 89. A 44' - O • ♦ f GiSAC as - %` ♦LOP -------------------------- 10 C -------•--------------- 10C K ° MAC �= I P cps o o8r- 9 16 yf ►c - ��+�r • r •� iff••aaa x- 700• -0i [ fn•f• Is t• �� ' 'fly fooco WOO >!dt? GK NO $o _— L4° 3 ,w 2 aGv - PLAT OVERLA . =: PROVIDE ADDITIONAL LANDSCAPING CONSIDER CURB ESTABLISHMENT - .... �kms•-D• 4' ROCK MULCH TRACTOR DISPLAY PROVIDE ADDITIONAL 1p r LANDSCAPING CONSIDER CURB �� •� ESTABLISHMENT " a \ \ \ ROOF HATCH A�BIF a1R9 l (WRIFY LOCATION) 26 SPACES 12xzr -' 1 T I �',�t. .__. T TRACTOR PARKING \ ��NONUMENT MACTOf� P MG1 i \� —ISIIGN 1 7 7- _--- 9512 CLW AND AROUND(TYP.) CONSIDER CURB ESTABLISHMENT . SITE PLAN DETA' », w.7 .-dzol », ,n SNOIIVA313 ONIG III II VIC I f R i� ( t i D A R T Ni iii Tractor Repair and wSales ° :l (,IJ Ease", .r.wa �!` fill _ 771- ' e LOQ LO i In 1 1 I �3 �3 �3 I I i 1 1 ♦. 1 I ItawIaW \, Iia h .I Its11 D^ R T r r Ijl19 jl; Tractor Repair and Sales_ - Eagan, Mi Ot& tl ! iJ E LC: r 0 M ...M•M M.w. .1 IMIJI. 1[y Y.•.. M.MY w...Y.Yq Y.1 •.r�N Y.pr II ... w....�1•'N �I yl w l� • err t 1 ... Irr.. ....•.. Jw.t>• ..rr ..r1. .x Is�\R� w I.N Y/1 Na•t1. .111YMN MI Yt11t.1 ■y y .NII Y�. D I+W NM.d1f•V1111 VM1I iii s� Cil _ LII.A:.i l: �..w.r.. fir.... 0 O r DART TRANSIT PRELIMINARY GRADING, EROSION CONTROL AND UTILITY PLAN EAGAN, MINNESOTA r1 .1 .r ..vim .... ^..N .. .• Vc,-ids, rs r nawrcnnsLarnovx� ....t .. •.f moi. Y .tip .IY \\\�L`.'._ '•. '" /fig �•.r•• lr s.s 1... • lY fY YOW 1.6.n. wl •\..1 1W.Aw CONTROL Nom 0 O r DART TRANSIT PRELIMINARY GRADING, EROSION CONTROL AND UTILITY PLAN EAGAN, MINNESOTA r1 .1 .r ..vim .... ^..N .. .• Vc,-ids, rs r nawrcnnsLarnovx� ....t .. •.f moi. Y .tip .IY \\\�L`.'._ '•. '" /fig �•.r•• lr s.s 1... • lY fY YOW 1.6.n. wl •\..1 SENT BY 612 432 380 6-12-98 : 16'05 SEVERSON SHEL.DO\- 681 4694:2 21 3 MEMORANDUM TO: Mike Ridley, Senior Planner FROM: Mike Dougherty, City Attorney DATE June 12, 1998 RE: Dart'lransit Company - Conditional Use Permit Our File No 206-15926 It is my understanding that Dart'j ransit has submitted an application to request a Conditional Use Permit to allow for a truck repair operation to be located upon Lots I and 2, Block 1, Eagandalc Center Industrial Park No. 3. City staff has raised the issue as to whether the City can require a replatting of the area controlled by Dart Transit which would include Lots 1 through 10, FAgandale Center Industrial Park No 3 and Lots 2 through 5. Block 1, Eagandalc Center Industrial Park No. 4. The answer is yes, the ON does have the authority to require that the area be replatted My opinion on the issue of replatting is based in part on the Plat Overlay Plan which depicts the existing structures on the Dart Transit property, along with the proposed new facility. One historical note, in 1989, the City vacated a portion of Apollo Road which ran between Block I, Eagandalc Center Industrial Park No. 3 and Block 1. Eagandalc Center Industrial Park No. 4. One of the conditions of that vacation was that Opus Corporation, the owner of the property at the time, was to combine the property into four tax identification parcels Parcel 1 was to consist of Lots I and 2. Block 1. Eagandalc Center Industrial Park No. 3, Parcel 2 was to consist of Lots 3 through 8, Block 1, 174gandale Center Industrial Park No. 3, Parcel 3 was to consist of Lots 9 and 10, Block 1, Eagandale Center Industrial Park No. 3, and Parcel 4 was to consist of Lots 2 through 5, Block 1, Eagandale Center Industrial Park No. 4. While it is my understanding that the individual lots making up Parcel 2 and Parcel 3 have been combined for tax purposes, the other parcels remain as independent lots and blocks. the Plat Overlay Plan indicates that presently there are two significant operations on the Dart 'transit property, which appear to be unbounded by reference to either the tax identification parcel and/or the legal parcels of record. While the buck repair facility is proposed to be built on Lots 1 and 2, Block 1, Fallandale Center Industrial Park No. 3. the same Lots are presently encumbered by Dart's headquarters which arc located on lots 8 and 9. Block I and by the warehouse facility which is located on Lots 3 through 8 As a result, concerns exist with respect to multiple uses being located on the sante parcels, and 6W40b Y,( CITY ATTORNEY CORRESPONDENC 612 432 3780 SEW BY 6-12-98 : 16:06 ; SEVERSON SHELDON- 681 4694:1 3/ 3 moreover, there is an unresolved question as to how the p1•oposcd use conforms to City ordinances, particularly setbacks, lot coverage, etc. It would appear to be in the best interest of the City to require a replat of Dart's property so as to conform the present use of the property to the actual physical boundaries of their operations. This would allow the City to properly measure the impacts of the proposed truck repair facility against the City's coning and subdivision ordinances. Such a condition is reasonably related to the health, safety and welfare of the community. Furthermore, any replat of the property should resolve the issue of access to Lots 2 through S, Eagandale Center industrial Park No. 4. Should this parcel be included in the land comprising the truck rcpair area, and if not what access do these parcels have to a public street? If you have any questions, please give me a call. MGT)/wkt �S? Agenda Information Memo July 7, 1998 Eagan City Council Meeting E. COMPREHENSIVE GUIDE PLAN AMENDMENT—CITY OF EAGAN ACTION TO BE CONSIDERED: ➢ To approve or deny a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1, Eagandale Corporate Center) from Industrial (IND) to Business Park (BP). FACTS: 9 The subject site is platted as Lot 3, Block 1, Eagandale Corporate Center ➢ On May 5, 1998, the City Council approved the rezoning of the property from an IND, Limited Industrial to a BP, Business Park designation. The requested guide plan amendment is necessary to achieve consistency between the City's zoning map and land use plan (as mandated by the Land Planning Act). The BP guide plan designation is compatible with surrounding uses in the general vicinity. At its regular meeting on June 23, 1998, the Advisory Planning Commission recommended approval of the Comprehensive Guide Plan Amendment. BACKGROUND/ATTACHM E NTS Minutes of the June 23, 1998 APC meeting, pagesk9tlweeg}1— Staff report, pagesiZthrough CZ;(, Page 16 Juno 2}, 1999 ADVISORY PLANNING COMMISSION COMPREHENSIVE GUIDE PLAN AMENDMENT LYNNER PROPERTIES, LLC Commission Chair Heyl opened the next public hearing of the evening regarding a Comprehensive Guide Plan Amendment changing the land use of 7.8 acres from Industrial to Business Park, legally described as Lot 3, Block 1, Eagandale Corporate Center, located on the east side of Lexington Avenue at 3255 Neil Armstrong Boulevard in the SW'/. of Section 11. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated June 10, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Planner Kirmis explained that the application is to achieve consistency with the City's Zoning Map and the Land Use Guide Plan portion of the Comprehensive Guide. No one from the public addressed the Commission. Member Segal moved, Member Huusko seconded, a motion to recommend approval of a Comprehensive Guide Plan .Amendment changing the land use of 7.8 acres from Industrial to Business Park, legally described as Lot 3, Block 1, Eagandale Corporate Center, located on the east side of Lexington .Avenue at 3255 Neil Armstrong Boulevard in the SW'. of Section 11. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: June 10, 1998 APPLICANT: City of Eagan PROPERTY OWNER: Lynner Properties, LLC REQUEST: Comprehensive Guide Plan Amendment CASE: 11 -CG -02-05-98 HEARING DATE: June 23. 1998 PREPARED BY: Bob Kirmis LOCATION: Lot 3, Block 1, Eagandale Corporate Center COMPREHENSIVE PLAN: Limited Industrial (IND) ZONING: Business Park (BP) The City of Eagan is requesting approval of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1. Eagandale Corporate Center) from Limited Industrial JND) to Business Park (BP). The City's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. spa Planning Report - Lot 1, Block 3, Eagandale Corporate Center - Guide Plan Amcndment June 23, 1998 Page 2 13ROOKORTIM ni, I RV 0151 The subject site is platted as Lot 3, Block 1, Eagandale Corporate Center, On May 5, 1998, the City Council approved the rezoning of the property from an IND, Limited Industrial to a BP, Business Park designation. The requested guide plan amendment is necessary to achieve consistency between the City's zoning map and land use plan (as mandated by the Land Planning Act). 1 W4 1 IFLUK111001111• The property is platted but undeveloped. The site contains varying topography and some vegetation primarily in the northwest and along the western boundary of the property. There is a grade change of about 20 feet from southwest to northeast. Although the entire west boundary of the parcel is adjacent to Lexington Avenue, access is provided only via Neil Armstrong Boulevard which comprises the southern and eastern boundaries of the site. Neil Armstrong Boulevard provides the westerly entrance to the Eagandale Corporate Center industrial park. F11foalivel1 The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- vacant; zoned 1-1, guided I-1 South - Skyline Displays; zoned BP, guided BP' East - Skyline Displays; zoned BP, guided BP' West - Single family residential and undeveloped; zoned A and BP, guided CA 'Approved by the Met Council but pending City Council actuation 1410 R WIN I Ellkwelt / Compatibility with Surrounding Area - The BP guide plan designation is compatible with surrounding uses in the general vicinity. Development Plans - A specific development for the property in question has yet to be brought forward. Thus, various development plans (i.e. site plan, building elevations etc.) are not available for review. In previous discussions however, the property owner indicated that development of the site is anticipated yet this year. Any development will proceed through the building permit process and must comply with the applicable provisions of the BP zoning district. X71 Planning Report - Lot 1, Block 3, Eagandale Corporate Center - Guide Plan Amendment June 23, 1998 Page 3 Airport Noise Consideration - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. With the State of Minnesota's decision to expand the airport at its current location, the Metropolitan Council has adopted a revised Aviation Chapter that anticipates the impacts from the continued operation of the airport at its current location. On the basis of the noise policy contours in northern Eagan, the subject property within Noise Zone IV. Within this area, commercial office uses would be consistent. 130a h7 : t • • • The Land Planning Act stipulates that the guided land use and zoning designation of property must be consistent. Approval of the proposed comprehensive guide plan amendment would make the guided land use of the property in question consistent with the BP zoning designation recently applied to the property. Future development will proceed through the building permit process and must comply with the performance standards of the BP district. kv.46 V EOM• t • 1131 ; 311 To reconunend approval or denial of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 7.8 acre parcel of land located east of Lexington Avenue just north of Neil Armstrong Boulevard (Lot 3, Block 1. Eagandale Corporate Center) from Industrial (IND) to Business Park (BP). C213 ILAAMMMMM MEL 6- �I��L�OISI r - Lei■ ■ ■ �� _ ■Cr�� 0�?��: �jCCC_C rK ��111�1�■��.r ones O■■■ man ■,�■■ �III,.��-- Du va utas LIar M" ■ . . Comprehensive Guide Plan Map IND Sub eot Site IND IND Wu CA i I GA I BIDaP I L CA Dw w w w V. Development/Developer. Eagandale Corporate Center Case No.: 11 -CG -02 -OS -98 Current Guide Plan Designation: IND Limited Industrial *City of Eagan a7(49 CHY N bMn Cer vnity Derelstantent DMaRme it