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12/11/1998 - City Council Regular
s`a MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 11, 1998 SUBJECT: AGENDA INFORMATION FOR DECEMBER 15, 1998 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the December 15, 1998 City Council agenda and the minutes of the November 30, 1998 regular City Council meeting, the following items are in order for consideration. Agenda Information Memo December 15, 1998 Eagan City Council Meeting RECOGNITIONS & PRESENTATIONS '� •Ztl►1_lt♦I•�•] all t7 DID i t ' : • 13 Me • : ACTION TO BE CONSIDERED: To formally recognize Mayor Tom Egan for 21 years of dedicated service and Councilmember Ted Wachter for 41 years of dedicated service and present plaques to each of them on behalf of the City of Eagan. FACTS: • Mayor Tom Egan has served the City of Eagan from 1978 through 1998. He served as a Councilmember from 1978 to 1989 and as mayor from 1990 to 1998. • Councilmember Wachter has served the City from 1958 to 1998. He served as a member of the Township Planning Commission from 1958 to 1972 and as a Village and City Councilmember from 1972 to 1998. • In recognition of the many years of dedicated service given by both Tom and Ted, it is most appropriate to formally recognize them at their last official Council meeting on behalf of the City Council, staff and citizens of the City of Eagan. • Plaques will be presented to Mayor Egan and Councilmember Wachter at Tuesday's meeting. • A retirement party honoring both members of the City Council will be held on Thursday, December 17 at the Royal Cliff Banquet Facility from 5:00 p.m. to 8:00 p.m. N Agenda Information Memo December 15, 1998 Eagan City Council Meeting B. DEDICATION BY EAGAN HISTORICAL SOCIETY — TED R'ACHTER CONFERENCE ROOM AND PORTRAIT INSTALLATION ACTION TO BE CONSIDERED: No formal action is required. FACTS: • In honor of Councilmember Wachter's 21 years of service to the City of Eagan, the Eagan Historical Society felt it was appropriate to formally recognize him for his dedication to the community. • At the October 6, 1998 City Council meeting, formal action was taken by the City Council to accept the recommendation of the Eagan Historical Society to designate the Council Conference Room as the Ted Wachter Conference Room and place Councilmember Wachter's portrait next to the conference room. Ray Wade, Chair of the Eagan Historical Society, will be present on behalf of the Historical Society to officially dedicate the conference room and hang Councilmember Wachter's portrait in the Council Chambers. 3 Agenda Information Memo December 15, 1998 Eagan City Council Meeting C. REPORT FROM YOUTH REPRESENTATIVES TO THE NATIONAL LEAGUE OF CITIES CONFERENCE ACTION TO BE CONSIDERED: No action required. FACTS: • The National League of Cities Conference was held December 2 - 5 in Kansas City. The emphasis of this year's conference was on youth and several workshops were held covering issues related to young people. • The City received a request in November from Katie Tilley and Maya Babu from the Eagan High School to attend the NLC Conference and participate in the "Youth Track". The City Council took action at the November 17 City Council meeting to appropriate funds for the cost of three nights lodging for the students. • Ms. Tilley and Ms. Babu will be present at Tuesday's meeting to briefly comment on their experience at the conference and to extend their thanks to the City Council for the appropriation of funds. • Both students intend to pursue some of the ideas they learned at the conference with the City Council in 1999. VA Agenda Information Memo December 15, 1998 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item I. Temporary Administrative Intern— F-T "001 -cell x*IUM 111 DI "1 To approve the hiring of Heidi Rathmann as a temporary Administrative Intem. Item 2. Part-time Seasonal Skating Instructors— ACTION TO BE CONSIDERED: To approve the hiring of Jayne Chromik and Andrew Ronchak as part-time seasonal skating instructors. Item 3. Part-time Seasonal Skating Instructor Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Sarah Payne as a part-time seasonal skating instructor assistant. Item 4. Part-time Seasonal Winter Recreation Leaders— ACTION TO BE CONSIDERED: To approve the hiring of Jesse Brooks, Michael Byers, Megan Doherty, Nate Hauenstein, Ryan Hauenstein, Eric Hanson, Christopher Jensen, Catherine Kolde, Katie Konat, Trisha Larson, Kay Lund, Jennifer Nelson, Nicholas Poppler, Rebecca Stinging and Diana Welter as part-time seasonal winter recreation leaders. S Agenda Information Memo December 15, 1998 Eagan City Council Meeting Item 5. Time Spent Profile (TSP)/Compensation Range Adjustment— ACTION TO BE CONSIDERED: To approve the reclassification of the Community Service Officer position in the Police Department from Compensation Range B to Compensation Range C and of the Associate Planner position from Compensation Range G Exempt to Compensation Range I Exempt and the change of the title of that position to Planner. FACTS: • Periodically, the City receives requests from supervisors to review the time spent profile for certain positions due to reorganization or significant change in the duties of a position. Sometimes, the results of the review indicate an adjustment is necessary; sometimes, they do not. • Results of the most recent review of several positions' TSPs indicate that compensation range adjustments should be made for the two positions listed above. Item 6. Resignation/Police Captain— ACTION TO BE CONSIDERED: To accept the resignation of Police Captain James Sewald. ATTACHMENT: Enclosed on pages 2 through D is a copy of Captain Sewald's letter of resignation. I :Ry of aagan 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122-1897 PHONE (651) 681-4700 TDD. (651) 45d-8535 FAX (651) 681-4738 November 27, 1998 Patrick J. Geagan, Chief of Police Eagan Police Department 3830 Pilot Knob Road Eagan, MN 55122 Dear Chief: police department PATRICK GEAGAN Cnrr of Po`ce RICHARD SWANSON C=taih Pard & rNefipohon JAMES SEWALD _ Coo+cm acmnr•ano� THOMAS EGA,, Mayor PATRICIA AWADA BEA BLOMOUIST SANDRA A, MASIN THEODORE WACHTER Co dMembers THOMAS HEDGES City Aammrwfrofor E.J. VAN OVERBEKE CM Cfen As you know I have been planning my move to Texas for quite some time now. I have now finalized my plans This letter will serve as my Notice of Resignation from my position as Captain in the Eagan Police Department effective at the end of the business day on March 2, 1999 This effective date is dependent upon receiving permission to use leave time commencing January 18, 1999 through the March 2, 1999 date My last physical day at work would be Friday, January 15, 1999. I wish to use vacation, floating holidays and regular holidays for my leave time during that period I wish to thank the CITY OF EAGAN and especially those people I have worked closely with the last 5 years, for the opportunity and challenges I have experienced. I believe it is time for things to change and I am sure my leaving will bring about more positive change to this police department There are many very capable people here in the police department that will assist in the continuing success this department has experienced 1 would like to personally thank you for the opportunity to serve the Eagan Police Department I started here in 1982 and was allowed to grow in knowledge and accomplish my goals I believe that an individual's success starts from the desire to be successful. I also believe that the correct environment must be present for a person like me to be successful You, as the Chief these last nine years, have furnished an "Environment for Success" Without that, I would not have been able to mature and accomplish the things that I have as both Sergeant and Captain. It is so much easier to look good and do well when you have leadership that allows it. I cannot reiterate enough how thankful I am to you for this opportunity to be successful. I truly enjoyed working with you and for you at this police department. THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 7 Equal Opportunity Employer Please notify me in writing of your acceptance and approval of this letter. If there are any items you wish to discuss, I will be available at any time to answer these concerns Sincerely, Jim Sewald Agenda Information Memo December 15, 1998 Eagan City Council Meeting Item 7. 1999 Compensation/Non-Collective Bargaining Employees— To approve the following: 1) Compensation rates for regular, non -collective bargaining employees be increased 2.75% across the board, effective January 1, 1999. 2) With the exception of election judge rates and seasonal and temporary Parks & Recreation employees, compensation rates for temporary, non -collective bargaining employees also be increased by W to 2.75%. 3) Car expense allowances for City Administrator and Department Heads be increased by 2.75%. 4) Mileage rates be set at the IRS amount (which is currently 32.50 a mile). If the IRS increases this amount, the City's amount will automatically increase to the new IRS rate. 5) The City's contribution for family health insurance would increase by $22.80 a month (half the total increase for 1999). Item 8. Additional 1999 Compensation Adjustments— ACTION TO BE CONSIDERED: 1) To adjust the compensation step level from Step 6 to Step 7 for the following positions: Animal Control Officer, the two Building Instructors who are currently at Step 6, Chief of Police, Director of Finance, Director of Parks & Recreation, Director of Public Works and City Administrator. 2) To effectively compete with the high demand of the external market, the compensation for the IT Director will be established at $65,000 per year for 1999 and for the IT Assistant at $50,000 for 1999 to more accurately reflect the market rates. 3) To authorize the hiring of an external compensation consultant in 1999 to conduct a public market comparison for all non -bargaining positions. Item 9. Seasonal & Temporary Park & Recreation Employees 1999/2000 Rates of Compensation— ACTION TO BE CONSIDERED: To approve the proposed rates of compensation for seasonal and temporary employees in the Parks & Recreation Department as attached. The same rates will be effective for a two-year period, 1999 and 2000. ATTACHMENT: Attached on page /0 is a copy of the proposed rates for the seasonal and temporary employees in the Parks & Recreation Department. City of Eagan Parks and Recreation Proposed 1999/2000 Rates of Compensation Seasonal and Temporary Employees Definitions: Level 1: Concessionaire, Pool Guest Relations, Skate Guards, Summer Playground Assistants, Winter B Sites Level 2: Custodial/maintenance I, Winter A Sites Level 3: Civic Arena Supervisors, CustodiaU Maintenance II, Concession & Pool Guest Relations Shift Leader, Summer Recreation Leaders, Pool Horticulture Specialist Seasonal Pre Entry 2 year 3 year 4 year 5 year 6 year 7 year 8 year Levell 6.25 6.47 6.73 7.00 7.28 7.57 Level2 7.04 7.32 7.61 7.91 8.23 Leve13 8.07 8.40 8.74 9.09 9.45 Basic Maintenance 6.58 6.88 7.19 7.49 7.78 Forestry Specialist 7.45 7.75 8.06 8.38 8.72 Skilled Maintenance 7.68 7.98 8.29 8.59 8.89 Skating Instructor 15.71 16.21 16.96 17.96 Skating Helper 7.50 8.00 Non -Teaching Time 8.00 9.00 Tennis Director 12.00 12.48 12.99 13.50 Tennis Instructor 7.50 7.80 8.11 8.43 8.76 LGT & CPRPR 7.60 7.90 8.22 8.54 8.89 9.24 9.61 10.00 TEMPORARY Entry 2"d Step 3rd Step 4h Step 51° Step 6`" Step Senior Prog Asst 9.45 9.81 10.57 Preschool 1 nstr. 9.42 10.00 10.77 1 1.83 12.50 13.62 Preschool Asst 7.25 7.50 7.72 Temporary Position Step Changes: • 2"d step after one year • 3rd step after three years • 4h step after five years • 5`s step after eight years • 6d' step after ten years G:Do by/1999.7000Bess&temp=p1ovm nets /D Agenda Information Memo December 15, 1998 Eagan City Council Meeting B. PREMISE PERMIT RENEWAL APPLICATIONS, MENDOTA HEIGHTS .ATHLETIC ASSOCIATION FOR PULL -TAB OPERATIONS AT LAFONDA'S AND THE VALLEY LOUNGE ACTION TO BE CONSIDERED: To approve resolutions renewing the charitable gambling premise permits for Mendota Heights Athletic Association for pull -tab operations at LaFonda's at 3665 Sibley Memorial Highway and the Valley Lounge at 3385 Sibley Memorial Highway. FACTS: • The City is in receipt of applications for renewal of the above referenced premise permits to allow continuation of charitable gambling and support of the Mendota Heights Athletic Association located at LaFonda's and also the Valley Lounge. The applications have been reviewed by staff and the Police Department and are in order for consideration by the City Council at this time. EN i KCl: lis I a)a &I Resolutions enclosed on pages /c;L- through 13 Applications enclosed without page number. RESOLUTION CITY OF EAGAN PREMISE PERMIT RENEWAL FOR MENDOTA HEIGHTS ATHLETIC ASSOCIATION ON LaFONDA'S PREMISES WHEREAS, the Mendota Heights Athletic Association has applied for a premise permit renewal for a pull tab operation at LaFonda's, 3665 Sibley Memorial Highway; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, this is a renewal of an existing premise permit; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Mendota Heights Athletic Association application for a premise permit renewal at LaFonda's, 3665 Sibley Memorial Highway. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION 1, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15' day of December, 1998. E. J. VanOverbeke, City Clerk RESOLUTION CITY OF EAGAN PREMISE PERMIT RENEWAL FOR MENDOTA HEIGHTS ATHLETIC ASSOCIATION ON VALLEY LOUNGE PREMISES WHEREAS, the Mendota Heights Athletic Association has applied for a premise permit renewal for a pull tab operation at Valley Lounge, 3385 Sibley Memorial Highway; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, this is a renewal of an existing premise permit; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Mendota Heights Athletic Association application for a premise permit renewal at Valley Lounge, 3385 Sibley Memorial Highway. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15' day of December, 1998. E. J. VanOverbeke, City Clerk 13 Agenda Information Memo December 15, 1998 Eagan City Council Meeting C. APPROVE OFF -SALE LIQUOR LICENSE FOR J.ASBIR S. BRAR (13LACKILANN K LIQUOR STORE) ACTION TO BE CONSIDERED: To approve an off -sale liquor license for Jasbir S. Brar (Blackha%%k Liquor Store) 4130 Blackhawk Road. FACTS: • Jasbir S. Brar has applied for an off -sale liquor license with the City of Eagan. He intends to purchase Blackhawk Liquor located at 4130 Blackhawk Road. • The applicant has submitted the required documents, which have been reviewed and deemed in order by City staff. • The police have conducted an investigation of Mr. Brar and do not find any reason to deny the applicant the off -sale license. ATTACHMENTS: • Application enclosed without page number. Agenda Information Memo December 15, 1998 Eagan City Council Meeting D. APPROVE CHANGE IN OWNERSHIP OF FHF, INC., DBA HUNAN GARDEN TO IEANNE NICOLE LEE (ON -SALE LIQUOR LICENSE) ACTION TO BE CONSIDERED: To approve change in ownership of FHF, Inc., dba Hunan Garden to Jeanne Nicole Lee (on -sale liquor license). IV6T@jKI • Ms. Jeanne Nicole Lee has recently purchased 100% of the stock (ownership) in FHF, Incorporated who holds a wine and beer license with the City of Eagan. • Ms. Lee has submitted the required documents, which have been reviewed and deemed in order by City staff. • The police have conducted an investigation of Ms. Lee and do not find any reason to deny the change in ownership of FHF, Incorporated to Jeanne Nicole Lee. Agenda Information Alemo December 15, 1998, Eagan City Council E. EXTENSION FOR RECORDING FINAL PLAT (DEER REST POND) ACTION TO BE CONSIDERED: To approve a 60 -day extension for recording the final plat for Deer Rest Pond, consisting of four lots on 2.86 acres located between James Court and Rusten Road in the SW 1/4 of Section 31. FACTS: • On October 6, 1998, the City Council approved the Final Subdivision. • The County Surveyor has identified some discrepancies in the final plat which resulted from a previous plat. The applicant is working with the County to resolve the matter and has requested additional time to do so before recording the final plat. • A letter from the applicants' surveyor is attached. ATTACHMENTS: Letter from Bolton & Menk, Inc., page 17 BOLTON 8,- M P= N K , INC_ Consulting Engineers & Surveyors 1515 East Highway 13 • Burnsville. MN 55337-6857 Phone (612) 890-0509 • FAX (612) 890-8065 November 30, 1998 Ms. Pamela Dudziak Associate Planner 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Deer Rest Pond Addition Dear Ms. Dudziak: We submitted Deer Rest Pond Addition to the County Surveyor for their review. Upon their review, the County notified Bolton & Menk, Inc. of underlying discrepancies of property owners and documentation which resulted from the approval of Whispering Woods Second Addition, which was done by Hilla Development. Bolton & Menk, Inc. is presently working with the County to rectify this situation and would therefore appreciate an extension for the approval process of Deer Rest Pond Addition. Sincerely, BOLTON & MENK, INC. Dennis M. Honsa, L.S. Survey Manager NOV 3 0 i59908 MANKATO • FAIRMONT • SLEEPY EYE • BURNSVILLE • WILLMAR AMES. IA • LIBERTY. MO An Eauol O000rtunity Emolover Agenda Information 11emo December 15, 1998 Eagan City Council Meeting F. FINAL SUBDIVISION. TED R'ACHTER ADDITION (CITY OF EAGAN) ACTION TO BE CONSIDERED: To approve the Final Subdivision for Ted Wachter Addition consisting of three lots on 35.3 acres located at the SE intersection of Pilot Knob Road and Wescott Road in the NW Quarter of Section 22. FACTS: • The Wachter Addition Preliminary Subdivision was approved by Council action on June 21, 1994. • Since that time, City staff has been working with the Dakota County Highway Department to identify the required Pilot Knob Road right-of-way necessary to dedicate as part of recording the subdivision. Dakota County Highway standards have been updated with the anticipated future right-of-way needs for Pilot Knob Road identified. • The City has revised the plat drawing to incorporate the required right-of-way dedication needs of the County and the Final Subdivision approval is in order. ATTACHMENTS: (1) • Plat Drawing, page I. • Letter From The County page INI - AONTHWEST MPNER $cc n. TIIM. R23W OAAD(A COUMTI AWNIWM WMI'WENT 1 1 3z PRE XEL '1,v411 HEIGHTS 1 / ADDITION DRSDEN CIDUPj 1 7�y N 89'41'10" E 1 1323.74 so��_ WESCOTT v e9•n ro E lilies ROAD -------- .� ROADWAY — EASEMENT PER DOC NO 557065 WESCOTT ROAD Og Z -- 5'f 19 -------------- ------- I fSB :] p OJ'38 51" Y _..... /b2477 e3 r– 91% All 14200 99 I O bl8� ROADWAY AND UTICTY EA9EY£AT I 1 h SII PER DOC NO 1249901 I n 1 S 95'39'59' 296 E I I { 50 r71 2 "i ka C-3 f, r0 FOOT MLfTY EASEr£AT I 1 PER DOCUMENT NO 592205 -? N9Q� i /i— $5752 L–----�62 O1---------- GO V Ne9'ff so'" 121953 E 1 Z �{ 2ND I I 60 FOOT DESIGNATED ACCESS I o f Y \ y fl womst Aw+�1t II -1 U —0 so _ Q WEST LINE 0E THE M 1/f of THE .NW r,,', OE SEC 22 S '� s a9•fa's9- • sn � a POA'D r SKOVDALE ISI NO. 2 z I 1 1 �I �I eo � GMISC/WACHTERPLa /f POND 1324.30 x C5 TED WACHTER ADDITION Dec 7. 98 City of Eagan DAKOTA COUNTY November 17, 1998 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 SURVEY 8 LAND INFORMATION DEPARTMENT 4955 GA.A%IE A';ENUE ATTN: Marilyn Wucherpfennig. Planning Department RE: THEODORE WACHTER ADDITION Dear Ms. Wucherpfennig GARY N. STEVENSON. R.L.S. COUNTY SURIEYOA LAND INFOAMATION DIRECTOR (6'2)891-7087 FAX (612) 891 -7031 APPLE VALLEY. MINNESOTA 5512+-1 The Dakota County Plat Commission met on November 16, 1998, to consider the final plat of THEODORE WACHTER ADDITION Said plat is adjacent to CSAH 31 and is, therefore, subject to the Dakota County Contiguous Plat Ordinance. Review of the preliminary plat was done in March, 1994. Traffic projections now show the need for a 6 lane divided highway with a 100 -foot half right of way needed to meet the County's right of way guidelines. This right of way would fall into the City's ice arena building and into parking areas. The Plat Commission recommends 85 feet of right of way dedication with any future trail being built outside of the right of way on city property. One current access meets the County's access spacing guideline for a right-in/right-out. Restricted access is required to be dedicated on the remaining frontage of CSAH 31. The Plat Commission will recommend approval to the Board of Commissioners when the plat is submitted in its final form if 85 feet of half right of way is dedicated. No work shall commence in the County right of way until a permit is obtained from the.County Highway Department and no permit will be issued until the plat has been filed. The Plat Commission does not review or approve actual engineering design of proposed accesses and other improvements made in the right of way. The permit process reviews the design and may require construction of highway improvements not discussed during plat reviews, including, but not limited, to tum lanes, drainage features, etc Sincerer t -Gary H. Stevenson Secretary, Plat Commission cc Tom Swanson, Permits Technician yhomas Hedges, City Administrator C. om Colbert, Public Works Director M AN EOUAL OPPORTUIIITY EMPLOYER Agenda Information Memo December 15, 1998 Eagan City Council Meeting G. RESOLUTION TO REQUEST AN EXTENSION FOR SUBMITTAL OF THE REVISED EAGAN COMPREHENSIVE GUIDE PLAN TO THE METROPOLITAN COUNCIL ACTION TO BE CONSIDERED: To approve a resolution requesting a six-month extension to the December 31, 1998 submittal date for the City's revised Comprehensive Guide Plan to the Metropolitan Council. FACTS: • The Metropolitan Land Planning Act as amended in 1995 requires that cities within the metropolitan area bring their comprehensive plans into conformance with the Metropolitan Council's Metropolitan Development Guide by December 31, 1998. • The City of Eagan has been working on updating its Comprehensive Guide Plan for the past 11/2 years. Progress has been steady and it is anticipated that the draft plan will be ready to submit to the Metropolitan Council in July or August 1999. • At this time, the Metropolitan Council will grant extensions up to six -months. As such, the City of Eagan is requesting the maximum six-month extension. According to the anticipated planning schedule (attached) it may take longer to complete the plan, in which case another extension may need to be requested. • The extension request form is completed (attached) and a resolution is ready for execution. BACKGROUND/ATTACHMENTS: Request for Extension form, pages ;22 through Resolution, page 9 REQUEST FOR EXTENSION OF PLANYING PERIOD Name of communityc 0t Responsible Fax( St ) (�l - 1i(094 Date 0.0c, • l0 ( ! I q & Phone The Council understands that since your plan is not ready for submission, this information is subject to change. Responding to these questions is intended to provide tentative information to the Council so that it can anticipate future land needs and plan for Metropolitan systems. Request plan extension to (date) <AlAAlJ, (61gq Anticipated date of submission to adjacent local governments SIAM 11 9 Anticipated date of submission to the Metropolitan Council Are the community's forecasts of papulation househand employment for 2020 different than those developed by the Metropolitan Council? es) No Do not know �E L 7 . . (pleue drele only oee) 1 If yes, what are the forecasts that the community a Lk, for its comprehensive plan? 2000 2010 2020 Population. Households 27 (oq. DO(y Z Employment 39, .1600 Are the community's housing goa for a mixture of single family detached and multi -family dwelling units in the period 1996 through 2020 different than those developed by the metroP,9L4 Ott council? es No l�.n • If yes, what are the community goals for multi -family? 'T 0 % • What are the community goals for single-family detached? i�o_% Are the community's wastewater flow projections for 2000, 2010 and 2020 different than those developed by the metropolitan council? Yes No FJA ccyv,&k-q arta !�bfS\ If yes, what are the wastewater flow projections for; 2000 2010 2020 What is the amount of vacant (developable) land within the current urban service area? Single-family residential (0 hL7 acres Multi -family residential 220 acres Commercial qi S acres Industrial -7 72 5 _ acres Public and serni-public 117D acres Is there any underused land or land targeted for reuse residential development? Yes No If yes, how many acres? 192-24)(9 O -W -Z2 Do you anticipate requesting to add more land to the MUSA? Yes No If yes, how much? When? How does this relate to accommodating the Council's forecasts'. Are your transportation assumptions consistent with the information in the Council's system statement? Yes No r If no, please explain No +- T �t ae� Narrative; Please discuss the current status of your plan. How far along is it? Are you doing it in- house or using a consultant? If the later, who? (please use additional sheets as needed). 71 QdF MJ-AA.}'1•M r LiVl�,flt,l t 3 H.%UBPAPLY'COMMUNOVWm%wMRaqur fbr gx�ion o(Ft�ng Mod.doe CITY OF EAGAN COMPREHENSIVE GUIDE PLAN UPDATE WORK PROGRAM - STATUS (12/1/98) Goals and Policies • Draft goals and policies mostly completed Background Information • Introduction - revision completed • Community History - revision completed • Trend information - gathered, analysis mostly complete • Demographic (population, households, employment) information - gathered, analysis and projections mostly complete Land Use Plan - in progress • Existing land use inventory - completed Fall 1997 • Revise land use category descriptions - completed (Going from one-to-one to one -to many land use/zoning relationship) • Identify parcels with land use/zoning inconsistency -completed • Develop initial draft land use plan - completed • Meet with property owners subject to major land use or zoning changes - completed • Hold three citywide open houses to obtain community input on draft land use plan - anticipated in January 1999 • Revise draft land use plan Housing Plan - in progress • Trend and demographic data compilation and analysis - mostly completed • Housing maintenance survey - completed Fall 1997 Transportation Plan - in progress • Household and employment data compiled by TAZ -mostly completed • Consultant working on forecasts, identification of future roadway needs, ROW preservation and access management strategies, etc. Aviation/Airports Plan - Mostly completed • Revise noise contour map - completed Sewer Plan - Consultant selected; not started yet • Household and employment data compiled - mostly completed Water Supply Plan - Consultant selected, not started yet Stormwater Management and Water Quality - Consultant selected, not started yet • WMO Plan recently completed; need to revise existing plan to be consistent a� Parks and Recreation — mostly completed • Current plan completed in 1994; only doing minor update — in progress Natural Resources and Environment Plan — mostly completed • Narrative descriptions and maps — in progress Community Services and Facilities Plan — in progress Economic Development and Redevelopment Plan — in progress Implementation Strategy — barely started • Evaluation of existing official controls — in progress gs— COMPREHENSIVE PLAN UPDATE PROCESS TENTATIVE TIME TABLE December 1998 — Complete draft land use plan Jan. 1999 — Hold citywide open houses to obtain broad community input on draft land use plan (anticipate 3 meetings) Jan. -April 1999 — Revise draft land use plan as necessary per input from open houses; complete compilation and organization of background, goals and policies, and trend information; complete draft transportation, utility, parks and natural resources, airports, and housing plans; complete draft implementation program May 1999 — Joint meeting of City Council and Advisory Planning Commission to review full draft comprehensive plan May — June 1999 — Hold citywide open house to obtain community input on full draft comp plan. Distribute draft to surrounding jurisdictions for review and comment. July 1999 — Hold official public hearing on comp plan before APC. Forward comp plan to Met Council (Council adopts resolution giving preliminary approval, subject to Met Council review and comments) Aug. - Sept. 1999 - Make final revisions in response to Met Council comments. City Council adopts new comp plan. Sept 1999 — May 2000 — Adopt zoning changes necessary to achieve land use/zoning consistency. State law allows 9 months from time of adoption of new comp plan to enact zoning amendments necessary to achieve land use/zoning consistency. (NOTE: City Council may also decide to make zoning changes in conjunction with adoption of new comprehensive plan) 1 L City of Eagan RESOLUTION NO. 98 - RESOLUTION REQUESTING EXTENSION OF THE DECEMBER 31, 1998 DUE DATE FOR REVIEW OF THE CITY OF EAGAN COMPREHENSIVE PLAN FOR CONSISTENCY WITH AMENDED METROPOLITAN COUNCIL POLICY PLANS WHEREAS, state statues (Minn. Stat. §473.175473.871 (1996) requires that cities review and revise their comprehensive plans for consistency with Metropolitan Council policy plans; and WHEREAS, the Metropolitan Council has amended its policy plans; and has provided system statements outlining Council policy relative to the city; and WHEREAS, the City of Eagan is required to review its comprehensive plan for consistency with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by December 31, 1998; NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan requests that the Metropolitan Council grant the City of Eagan a six (6) month extension to the deadline to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the planning commission and after consideration by the City Council, submit the plan to the Metropolitan Council for review. Motion made by: Seconded by: Those in favor: Those against: Date: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Agenda Information Memo December 15, 1998 Eagan City Council Meeting ME u : 1 WIA 31 PLO)' ACTION TO BE CONSIDERED: To approve a Final Subdivision (Lexington Pointe 13`h Addition) consisting of one 2.5 acre lot and a 10.8 acre outlot currently platted as Outlot A, Lexington Pointe 8i° Addition located in the northwest '/. of Section 26. FACTS: 3- The subject property is currently platted as Outlot A, Lexington Pointe 8th Addition. At their regular meeting on August 18, 1998, the City Council approved the Preliminary Subdivision (and related Final Planned Development). ATTACHMENTS: (1) Final Subdivision drawing, page. EXHIBIT "A" LEXINGTON POINTE THIRTEENTH ADDITION 1 I I I I I 'r—i 1 l I I I I I I II. I LI-------1---1------------------------------T'�-'1'-- -L _ C i. A.1i NO 30 WO f LEY ROADi ow:°fe co .wn mom n !af•SYss• ___•. V'_ _ — _ _r _ _ _ � _ �. wr M u, .aro to Is v 1 ° oVRAT A i -o 1 � Q IAT I 4 R::10: x 1•' Aw .. - r 1`.I 1, B1AQC 1 h ^.••_. . �� �` tc :::: a: rami cxarvl •^^ �.,. I F � o y • .. a•ot,t+, /.�• f%�` , -----------:cam ----------- --- . Is I_ -e --_ r. 'ereIwrupul:.lalul:lit, _t,. Jj I1r eestr tr SeeW'a." y e•rr° n '41 M -Pg.'s 33- I �rL i i♦yp�,s 1 2••' � ra s°NORTH ser� 1 , •a., , so_er 1 1 •n"`' w' VICINITY MAP PfW.0 .n0 a4iM1 LYN.rf - -, � •O MY . rli4r 9l .".r.`w"in Yw•n'r wirr `—I— J r r r n r. rr rw rwr Agenda Information Memo December 15, 1998 City Council Meeting 1. AUTHORIZATION to submit application, h1nDOT Communih Land Partnership Program FOR COUNCIL ACTION: To approve the "Resolution Authorizing Application and Primary Contact Person' for the Community Roadside Landscaping Partnership Program. FACTS: • During January 1998 Forestry staff was contacted by two residential groups living adjacent to Interstate 35E concerning the possibility of adding landscaping along the 35E corridor. Their concerns were both to reduce unwanted noise and visual sight lines resulting from traffic on this interstate. Forestry staff initiated contact with representatives from MnDOT for possible solutions to the residents concerns. Staff subsequently applied for the MnDOT Community Roadside Landscaping Partnership Program. Under this program, city staff serves as the "contact person" for landscape projects, while MnDOT provides technical assistance, landscape plan preparation, site preparation activities, and reimbursement for purchase of plant material. Eagan residents provide for plant installation labor and follow-up maintenance. • Staff has met with MnDOT representatives and residential volunteer representatives on site (one of the two requested sites was disqualified for the program, by MnDOT, based on access and site conditions). A sixty person resident volunteer group has been assembled with Mr. Garry Kassube of 4371 Woodagte Lane North serving as chairman. • The attached landscape plan has been prepared by MnDOT. Time table for this partnership is: • Preliminary site preparation and layout: August -September 1998 • Field stake plant locations: April 1999 • Plant installation: May 1999 • Follow-up maintenance: May 1999 —October 2000 CONCERNS: None ATTACHMENTS: • Project application and attachments ts 30 APPENDIX I COMMUNITY ROADSIDE LANSCAPING PARTNERSBU PROGRAM RESOLUTION OR LETTER AUTHORIZING APPLICATION AND PRIMARY CONTACT PERSON Applicants must adopt the following as a resolution or letter and submit it with the application. Applications without a completed and signed resolution or letter will not be considered. Be it resolved that unit for the project indentified as City of Eagan (applicant/local government Unit) State Project No. 1982-969 on the state trunk highway(s) Interstate 35E to be conducted during the period 1998 Be it further resolved Gregg Hoze ROW _ through _ (duration dates) (name of primary, contact person) act as sponsoring I W) is hereby authorized to apply to the Minnesota Department of Transportation for funding of this project on behalf of The City of Eagan (applicant/local government unit) I certify that the above resolution was adopted or approved by (City Council or City/ County offical ) roll SIGNED: (signature) (title) (applicant/local government unit) (date) 9 31 WITNESSED: (signature) (title) on (date) (date) L MMMOT COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM PROJECT APPLICATION (1) APPLICANT Local Government Unit / Community Address 3501 Coachman point. CitV of Eagan Fagan, D44 55122 (2) COMIvII'I'I'EE OF PRIMARY CONTACT PERSONS:* One of the Committee members must be employed as a staff member or representative of the Local Government Unit. Name Gregg Dervisor of Forest 3501 Coachman point, Phone(651) 681-4300 Address Fagan, M Name Loren Danson. Crew Leader orester Address 3501 Coachman point, Eagan, tMl 55122 Phone - Name Address Phone (3) DESCRIBE THE LOCATION OF THE PROJECT SITES) (Include coupcy city and the limits Of the project.) Thunk Highway; Dakota County, City of Eagan, hInDOT'' right of way east of Interstate 35E - NE 1/4 Section 9, and west o are e (4) BRIEFLY STATE THE GOALS AND SCOPE OF YOUR PROPOSED PROJECT. 22 arovide for all of the following: 3) iple unit to mhomes. for same residents 1 is and wildlife ��• �� Ui inaiViauaJ—TafS--MM for Id above as well as for users o trus area. as there are nearby preserve (5) BRIEFLY STATE THE PUBLIC PARTICIPATION AND APPROVAL PROCESS USED AND SIGNIFICANT COORDINATION WITH OTHER PROGRAMS. This Project will be ccrpleted by a Eagan residential volunteer group comprised of approximately 60-70 people from neighbornrrki c;.,,ie vim..:,.. -- . is Liz Walton. M 5 (6) LIST THE REQUIRED MATERIALS ONLY AND THE ESTIMATED MATERIAL COSTS FOR THE PROJECT (soil amendments, herbicide, plant materials, seed, sod, construction materi- als, weed fabric, mulch, rodent protection, etc.) DO NOT INCLUDE LABOR OR EQUIPMENT. PROJECT MATERIALS (on state right of way only) Austrian Pine #5 24" Ponderosa Pine 24" Black Hills Spruce #5 24" Bur Oak (City nursery) Ped Oak (City nursery) Souixland Poplar 8-10' Ame-rican Larch 30-36" Kentucky Coffee tree #10 Choke cherry 3-4' liner Arnerican Plum 5-6' Pussy willow (french) 12" - 18" BR Staghorn Sumac 12" - 18" 2.45 QUANTITY 15 20 5 8 4 13 6 5 70 11 25 120 Ccnpost 50 VHS. Wood chips (city supply) 100 yds - Rodent quard fence A7 FOR STATE USE ONLY: ESTIMATED COST TOTAL MATERIAL COST $ 356.25 3AO.nn 118.75 377.00 114.00 2SG nn 37.80 78.65 33.75 294.00 snn_nn ern �t $ 3,158.61 (Include Sales Tax and Shipping) STATE FUNDING AMOUNT APPROVED = APPROVED BY: (7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MAJOR COMPO- NENT OF THE PROPOSED PROJECT FROM PREPARATION OF PLANTING AREAS THROUGH COMPLETION OF INSTALLATION. TWETA.BLE BEGINNING •ATE: ENDING DATE: • 1' • 0091130"H©©IR019 Cultivateplantingand seeding amendments. (8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF PERSONNEL THAT WILL INSTALL AND MAINTAIN THE PROJECT. (city crews, youth service corp., contractors, volunteers) 'If the majority of work is to be performed by volun- tecrs, a preliminary pledge list of volunteers must be attatched. A 60 person volunteer labor force has been organize to inc an provide rewires maintenance. Contacts for volunteers are: _(1) Mr. 1 Kassube - 4371 Woodgate Lane N. (2) Mr. Bill Klingner - 4391 Woodgate Lane N. —(3) Mr. Troy Haskins - 4482-B Clober Lane STATEMENT OF ASSURANCES To the best of my knowledge and belief, data in this application are true and correct, and the document has been duly authorized by the government unit of the applicant with full understanding of the program requirements. It is agreed that at least one primary contact person will attend a six hour Mn/DOT landscape project inspection, installation and maintenance training school to ensure that community workers, volunteers and contractors are provided with proper direction and information packets. It is agreed that if volunteer workers are to be used, they will meet minimum age or eligibility requirements. It is agreed that the government unit of the applicant will enter into an Agreement with Mn/DOT ensuring that the government unit of the applicant will ensure or provide required maintenance of the landscape improvements on roadside areas per the Agreement. of the Primary Contact Person By The Local Government Unit REQUIRED ATTACHMENTS TO BE INCLUDED AS PART OF THE APPLICATION: (A) © RESOLUTION OR LETTER AUTHORIZING APPLICATIOt4,AND DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON. (B) 1Z MAP OF PROJECT LOCATION. CI Date (C) MN/DOT APPROVED LANDSCAPE PLAN (Approval Stamped and Dated By District / Metro Division and Landscaping Programs Staff.) (D) VOLUNTEER PLEDGE LIST (If volunteers are to be used) The documents submitted in support of this application shall be considered part of this application. 39 FwM Aa— MA' a MA_ ♦1 sz t" wo0ow'T, , DRAKE CR' W�Icz� I m V 1E. T r Agenda Information Memo December 15, 1998 Eagan City Council J. FINAL PLAT (BROOKSTONE-Ar*ICON 11T DDITION) - BROOKSTONE/AMCON. L.L.C. ACTION TO BE CONSIDERED: To approve a Final Plat (Brookstone-Amcon V Addition) combining three unplatted parcels and one platted parcel into a single lot, subject to the vacation of drainage and utility easements in Tranby 1" Addition. FACTS: • The site is located west of Hwy. 149 at Chapel Lane and is 7.35 acres in size. The plat combines three unplatted parcels and one platted parcel (Lot 1, Block 1, Tranby 1" Addition) into a single lot. The plat dedicates the public right-of-way necessary for TH 149. The site contains a single-family house and two accessory buildings. The applicant plans to redevelop the site consistent with the I-1, Limited Industrial, zoning of the property, and may subdivide it in the future. ISSUES: Correspondence from MN/DOT indicates that with future highway improvements, access to this site will be limited to a right-in/right-out movement at Chapel Lane based on the 1991 Trunk Highway 149 Corridor Srudy from TH-55 to TH-3. That study provides for a full access further south at Rolling Hills Drive and the developer has been made aware of these limitations. It is our understanding the MN/DOT has suggested to the developer that they make provisions to allow this parcel the potential for a connection to the future full access location. ATTACHMENTS: Final Plat (Brookstone-Amcon ]"Addition), page, Letter from MN/DOT dated lune 5, 1998, page -3k-39 26 EXHIBIT "A" BROOKSTONE-AMCON FIRST ADDITION / / w J....... __ _ ___•_ SRI f \ / Salk, w, I Y V ocp I / 00. -�I Irl 00 +. I ! �Y I 1I •I� I j I! I 1 ., BL0l I' I -- — ——--—— — — — — —— i i JOHN OLIY(A O ASSOCIAT[S. INC SHEET 2 OF 2 SHCUS rfCr^li.. n 1"t j 1 s ;jCrlt� Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville. MN 55113 June 5, 1998 John Gorder City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear John Gorder: SUBJECT: Brookstone, Inc Site Plan Review 598-051 West of Trunk Highway (TH) 149 at Chapel Lane Eagan , Dakota County C.S. 1916 The Minnesota Department of Transportation (Mn/DOT) has reviewed the Brookstone. Inc. site plan. We find the plan acceptable for further development with consideration of the following comments: We would prefer that the site be designed to access directly across from Chapel Lane in order to minimize conflict points in this area. An access exchange would need to be completed as MnIDOT owns access control at this location. We would also request that the remaining two access openings be closed. Additionally, we would request that the plat dedicate highway right of way to equal 75 feet from the centerline of TH 149 along the entire length of the parcel. For additional questions regarding these right of way, please contact Harold Larson of our Right of Way Section at 582 -1267 - In compliance with the 1991 Trunk Highway 149 Corridor Studv from TH-55 to TH-3, we will allow a right-in/right-out access at Chapel Lane. In order to remain consistent with the study, a median should be constructed at this location to ensure that Chapel Lane remains a T -intersection, as was proposed. If it is now proposed that Chapel Lane become a full access point, then the remainder of the corridor should be reevaluated, as full access points would become too close in proximity. A permit is required for the access to TH 149. Construction of a right tum lane on southbound TH 149 will be required for permit approval. The tum lane is necessitated by this developmental proposal and is the responsibility of the project proposer, the city or both. Enclosed is a diagram showing design specifications for right tum lanes. An equal opportunity employer 3r John Gorder June 5, 1998 page two The permit applicant must submit plan and cross-sectional drawings of the proposed access, showing the required turn lane and right-in/right-out configuration. Further information and the appropriate forms may be obtained from Bill Warden of our Permits Unit at 582-1443 or the above address. Slopes must be 6:1 or greater at the access location. A culvert will be required under the access road and it must be located beyond the clear zone. For questions regarding these matters, contact Bob Andreas of our Final Design Section at 779-5067. Existing drainage patterns and rates of runoff affecting Mn/DOT right of way should be perpetuated. The site's storm water discharge rate must not increase. Questions about Mn/DOT's storm water drainage concerns may be directed to Thuy Cao of our Water Resources Section at 779-5067. Any use of or work within Mn'DOT right of way will require an approved MnDOT permit. The permit required depends upon the nature of the proposed work. Bill Warden of our Permits Section may be contacted at 582-1443 for further information regarding the permit process. Please contact me at 582-1383 with any questions regarding this review. Sincerely, t:.M+ct�,...aoY✓ Lisa Christianson Transportation Planner/Local Government Liaison Richard Martens, President, Brookstone, Inc. Agenda Information Memo December 15, 1998 Eagan City Council Meeting K. APPROVE THE CONSOLIDATION OF THE HOUSING REVENUE BOND FUND AND THE HOUSING AND REDEVELOPMENT FUND INTO THE HOUSING FUND ACTION TO BE CONSIDERED: To approve the consolidation of the Housing Revenue Bond Fund and the Housing and Redevelopment Fund into the Housing Fund. FACTS: • The Housing Revenue Bond Fund was created to account for the proceeds of the annual fee equal to 1/8 of 1% of the outstanding principal balance of certain revenue bonds issued to finance multifamily housing developments in the City. • The Housing and Redevelopment Fund was created to account for the activities of the Housing and Redevelopment Authority in and for the City. The financial activities related to the HRA have been limited to the tax increment financing, the resulting loan and subsequent note with the Cinnamon Ridge apartment developers Since the tax increments have all been collected and forwarded to Cinnamon Ridge and the loan has been turned into a note and sold, the fund as an independent fiscal entity serves no useful purpose. • Both funds were created for the purpose of helping to finance future housing related developments within the City as determined by the City Council and it would be appropriate to combine them at this time. The combined funds most recently provided S 1,400,000 in financing for the new senior housing project, O'Leary Manor Agenda Information Memo December 15, 1998 Eagan City Council Meeting L. APPROVE THE 1999 SPECIAL REVENUE FUND BUDGETS, INCLUDING THE HOUSING FUND, THE POLICE FORFEITURE FUND THE RECYCLING FUND, THE ECONOMIC RECOVERY GRANT FUND THE CEDARVALE SPECIAL SERVICES FUND AND THE CABLE TV FRANCHISE FEES FUND ACTION TO BE CONSIDERED: To approve the 1999 Special Revenue Fund Budgets, including the Housing Fund, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franchise Fees Fund. FACTS: • For financial reporting purposes, it is required that the City Council adopt each of these budgets • The purpose of each fund is noted on the budget page • The revenue sources and expenditure categories are listed as a part of the budget page also. • The Cedarvale Special Services Fund is supported by the Special Services District Tax Levy. There are no tax levies related to any of the other funds. ATTACHMENTS: • Housing Fund Budget on page • Police Forfeiture Fund Budget on page 113. • Recycling Fund Budget on page 0- S• • Economic Recovery Grant Fund on page Y5 - • Cedarvale Special Services Fund Budget on page y6 • Cable TV Franchise Fees Fund Budget on page y-7— 1// 113 Housing Fund The purpose of this fund is to finance future housing -related developments within the City. The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name to finance multi -family housing developments. The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997. A note issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds, which were to be repaid per the original agreement, is accounted for in this fund At the end of 1998, the City sold its interest in the note to a third party for $1,200,000. Closing on the transaction is expected in early -1999 The transaction is structured such that the City will continue to collect payments from Cinnamon Ridge and forward them to the third party. 1996-98 figures represent the consolidated activity of the two funds that were combined into this fund. Fund Balance, Beginning of Year Revenues 1996 Actual $ 898,158 1997 Actual $ 995,254 Revised 1998 Budget $ (283,875) 1999 Budget $ (246,279) Housing Bond Fees 56,543 93,255 80,000 80,000 Property taxes - Tax increment 173,921 173,558 Interest on Investments 49,000 31,639 50.000 8,500 Sale of interest in Cinn Ridge note 1,200,000 Cinn Ridge payment on note 162,729 Total Revenues 279,464 298,452 130,000 1,451,229 Expenditures: Monitoring Fee 4,050 3,600 4,000 4,000 Cinn Ridge bond trustee payment 178,318 173,981 88,404 Contribution to Senior Housing 1,400,000 Closing costs on sale of note 30,000 Cinn Ridge payment on note 162,729 Total Expenditures 182,368 1,577,581 92,404 196,729 Other Financing Uses Loan to Aquatic Facility Fund 0 0 0 1,170,000 Total Expenditures and Other Financing Uses 182,368 1,577,581 92,404 1,366,729 Fund Balance, End of Year $ 995,254 $ (283,875) $ (246,279) $ (161,779) 114 Police Forfeiture Fund This fund was created to account for money received from the court system and restricted to police operations. It is expected that transfers will be made from this fund to the General Fund where eligible expenditures are made. 1996 1997 1998 1999 Actual Actual Budget Budget Fund Balance, Beginning of Year $60,772 $28,825 $24,844 $25,844 Revenues: Fines & Forfeits 86 2,534 0 0 Interest on Investments 2,486 1,401 1,000 1,000 Total Revenues 2,572 3,935 1,000 1.000 Financing Uses Transfer to Other Funds 34,519 7,916 0 0 Total Financing Uses 34,519 7,916 0 0 Fund Balance, End of Year $28,825 $24,844 $25,844 $26.844 117 Recvclina The Recycling Fund was created to account for the implementation and ongoing operation of the City's recycling program. All grant funds and related revenue and expenditures are consolidated into this fund to allow proper accounting and reporting for the program. Personal services expenditures relating to recycling and solid waste abatement activities are recorded in the Administration Department in the General Fund. 1996 1997 1998 1999 Actual Actual Budget Budget Fund Balance, Beginning of Year $29,480 $32,227 $33,472 $33,613 Revenues 3340 State Grants 0 0 0 0 3358 Solid Waste Abatement Grant 37,214 38.738 39.373 40.200 3360 Special Assistance Grants 0 0 0 0 3810 Interest on Investments 2,778 2,840 2,000 2.000 3880 Other Revenue 300 150 0 0 Total Revenues Expenditures: 4210 Office Supplies 4212 Office Equipment 4220 Operating Supplies - General 4221 Film and Film Processing 4230 Repair/Maintenance Supplies 4270 Computer Software 4330 Postage 4331 Telephone 4332 Matrix Service Repair 4337 Personal Auto/Parking 4340 General Advertising 4350 General Printing and Binding 4396 Building Rental 4410 Miscellaneous 4411 Conference and Schools 4412 Local Meeting Expense 4414 Dues and Subscriptions 4421 Recycling Awards 4450 Other Contractual Services 4560 Office Furnishings b Equipmt 4570 Other Equipment 4840 Merchandise for Sale Other Financing Uses: 2,200 Transfer Out Total Expenditures 8 Other Financing Uses Fund Balance, End of Year 4U,"z 41,Ido 41.0/3 4[.LUU 7 3 0 100 114 0 0 0 28 91 1,500 1,000 0 22 0 200 88 0 0 0 0 0 700 600 1,215 1,758 3.636 4.000 0 0 0 0 0 98 0 0 180 193 500 400 861 1,125 2,200 1,800 8,032 6,628 7,500 8,100 1,320 880 0 0 0 0 196 0 210 365 400 700 227 503 0 300 110 130 400 100 0 0 0 0 315 80 1,500 1,000 410 0 0 0 0 5,510 0 0 0 792 0 0 24,428 22,305 22,700 23,300 37,545 40,483 41,232 41,600 $32,227 $33,472 $33,613 $34,213 L/ y 118 Economic Recovery Grant Fund This fund opened in 1995 with a grant from the State to establish a revolving loan fund for local businesses for the purpose of economic development. Loan recipients must meet certain requirements as set forth by the State for this program. A ten-year $250,000 loan was made with State funds to an Eagan business in 1995 to initiate the program. The loan was paid in full in 1996. Under the terms of the agreement with the State, $100,000 in principal plus interest collected to the point of payoff, will remain in the fund for loans to other qualifying businesses. The balance of the principal was returned to the State. Available to loan out, Beginning of year Cash Inflows: Amount received from State Loan repayment Interest Cash Outflows Amount loaned out Interest Net Cash Inflow (Outflow) Available to loan out, End of year 1996 1997 1998 1999 Actual Actual Budget Budget $7,629 $118,864 $126,112 $112,112 100.000 0 100,000 0 0 0 0 22,700 11,235 7,248 11,000 6,000 111,235 7,248 111,000 28,700 0 0 125.000 0 0 0 0 0 111,235 7,248 (14,000) 28,700 $118.864 $126,112 $112,112 $140.812 r� 119 Cedarvale Special Services Fund This fund was established in 1996 for the purpose of accounting for taxes collected and expenditures made pertaining to the Cedarvale area special services tax district established in 1995. The primary purpose of the tax district is to provide signage, sign maintenance and turf maintenance for the Cedarvale shopping center. NOTE: The City is financing the 1996 signage expenditure over three years for the Special Services District members The full amount of the signage expenditure is reflected in 1996 11 1996 1997 1998 1999 Actual Actual Budget Budget Fund Balance, Beginning of Year s0 ($7,229) $360 $6,960 Revenues: Special Services District Taxes 11.465 11,505 11,800 5,000 Expenditures Signage 16,072 0 0 0 Mowing 2,150 3,010 3,000 3,000 Sign Maintenance 328 498 2,000 1,800 Insurance 0 88 200 200 Interest 144 320 0 0 Total Expenditures 18,694 3,916 5,200 5,000 Excess of Revenue over Expenditures (7,229) 7,589 6,600 0 Fund Balance, End of Year (37,229) 360 $6.960 $6.960 NOTE: The City is financing the 1996 signage expenditure over three years for the Special Services District members The full amount of the signage expenditure is reflected in 1996 11 196 Cable TV Franchise Fee Fund This fund was established to account for franchise fees paid to the City from Meredith Cable, Inc. The money is restricted for communications and cable television related activities, primarily the City's share of the funding of the Burnsville/Eagan Telecommunications Commission (BETC). Fund Balance, Beginning of Year Revenues' Cable TV Franchise Fees Interest on Investments Total Revenues Expenditures: BETC Payment Other Other Financing Uses 304,333 342,082 69,014 75,715 2,350 Transfer to General Fund 34,466 74,775 Transfer to Municipal Exp. Fund 196,630 0 Transfer to Fire Admin Bldg Fund 0 435,500 Total Expenditures and Other Financing Uses 302,460 585,990 Fund Balance, End of Year $722,631 $478,723 v� 78,800 0 0 158,800 --3669.923 1999 Budget $669.923 350,000 20.000 86,000 86,100 172,100 $867,823 Revised 1996 1997 1998 Actual Actual Budget $720,758 $722,631 $478,723 254,216 289,677 300,000 50,117 52,405 50,000 304,333 342,082 69,014 75,715 2,350 Transfer to General Fund 34,466 74,775 Transfer to Municipal Exp. Fund 196,630 0 Transfer to Fire Admin Bldg Fund 0 435,500 Total Expenditures and Other Financing Uses 302,460 585,990 Fund Balance, End of Year $722,631 $478,723 v� 78,800 0 0 158,800 --3669.923 1999 Budget $669.923 350,000 20.000 86,000 86,100 172,100 $867,823 Agenda Information Memo December 15, 1998 Eagan City Council Meeting M. APPROVE THE 1999 ENTERPRISE FUND BUDGETS INCULUDING WATER, SANITARY SEWER, STREETLIGHTING, STORM DRAINAGEIWATER QUALITY CIVIC ARENA AND AQUATIC FACH.rTY ACTION TO BE CONSIDERED: To approve the 1999 Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water Quality, Civic Arena and Aquatic Facility FACTS: • The Enterprise Fund Budgets have been reviewed in detail by the City Council. • Some minor changes have been made to correct certain line items like liability/property insurance and employee benefit calculations. • User fees support all these budgets ATTACHMENTS: • Water, Sanitary Sewer Streetlighting and Storm Drainage/Water Quality revenues are enclosed on pages A: and -9-). • Water, Sanitary Sewer, Streetlighting and Storm Drainage/Water Quality expenses are enclosed on page -5L • Civic Arena revenues and expenses and other disbursements are enclosed on page s5 • Atic Facility revenues and expenses and other disbursements are enclosed on page Nua. 220rev99 TOTAL REVENUE Service Fees: Water Sanitary Sewer Street Lighting Storm Drainage Connection Permits Service Penalties Street Lighting -Count' Reimbursement Other Operating Revenue Antenna Leases Sale of Meters Interest on Investments Interest - Other Connection Charges: Water Supply 6 Storage Water Treatment Plant Water Quality Dedication Water Quality Federal Grant Water Quality State Grant Transfers In Total Revenues DEDICATED REVENUE Service Fees: 1123 Water Supply & Storage 1121 Water Renewal b Repl. 1122 San Sewer Renewal d Repl. 1126 Storm Sewer Renewal b Repl 1125 Storm Sewer Exp & Mod 1119/24 W.T.P. Debt Service Capital Outlay Connection Charges: 1123 Water Supply & Storage 1124 Water Treatment Plant Interest Earnings: 111924 W.T.P. Debt Service 1118 W.T.P. Construction 121,22,26 Renewal & Repl 1125 Water Quality EV 6 Mod 1123 Water Suppy d Storage Water Quality Dedication Fees: 1127 Water Quality Total Dedicated Revenue REVENUE AVAILABLE FOR OPERATIONS 1999 Budget PUBLIC UTILITIES FUND Revenues Actual Actual Budget Budget 1996 1997 1998 1999 $3,469.526 $3,277,505 $3,360,000 $3,470,000 4,022,397 3,993,289 4,200,000 4,300,000 329.180 334,283 346,000 345,100 623,911 653,038 695,000 729,800 36,181 28,000 30,000 27.000 28,908 29,301 29,300 28,300 35 0 0 0 24,928 16,988 12,200 19,700 60,680 126,571 143,800 178,000 87,031 92,934 80,000 90,000 1,552,189 1,787,868 1,650,000 1,800,000 65,275 90,447 71,000 57,400 821,316 522,639 220,486 51,900 18,029 0 11,934,611 440,480 559,288 90,616 9,183 4,809 16,000 11,550,600 380,000 300,000 35,000 0 0 0 11,332,300 450,000 500,000 35,000 0 0 0 12,030,300 53,264 47,459 33,600 31,200 271.178 241,535 218,400 118,000 113,344 165,064 159,600 159,100 101,118 97,557 69.500 73,000 199,533 195,114 139,000 146,000 887,238 843,669 1,014,700 1,047,900 260,557 217,407 262,100 232,300 821,316 440,480 380,000 450,000 522,639 559,288 300,000 500,000 260,918 282,708 263,300 287,000 0 0 324,831 384,302 350,900 398,900 28,723 43,996 38,500 49,500 262,281 268,007 244,500 246,200 220,486 90,616 35.000 35,000 4,327,426 3,877,202 3,509,100 3,774,100 $7,607,185 $7,673,398 $7,823,200 $8,256.200 V9 99 220 revenues --operation and non dT17-MI 1999 Budget PUBLIC UTILITIES ENTERPRISE FUND DETAIL OF REVENUES M Actual Actual Budget Budget 1996 1997 1998 1999 DEPARTMENTAL: Water 3711 Waley Service Fees $3,469,526 $3,277,505 &3,360,000 $3,470,000 3712 Water Sen Penaftm 11,410 11,593 12.000 11,000 3713 Water Connection Permits 18,186 14.300 15AD0 14,000 3716 Sale of Meters 85.636 88,589 80,000 90,000 3719 Water Tum Ott/On Fee 4,290 4,785 4,400 4,000 3721 Constr Meter Permits 600 600 600 600 3722 Acct Deposit Not Refunded (34) (11) 0 0 3,589614 3,397.361 3,472,000 3,589,600 Sanllary Sewer 3741 Sanitary Sewer Service Faits 4,022,397 3.993,289 4.200.000 4,300,000 3742 Sanitary Sewer Penalties 13.939 13,967 14,000 14,000 3743 San Sewer Coryaction Permits 17.995 13.700 15.000 13,000 4,054,331 4,020.956 4,229,000 4.327,000 Street Lights 3771 Neighborhood Light Svc Fear 174,621 182,166 184,000 185,600 3772 Nephbd(dlComm Lt PerWiea 563 564 500 500 3775 Community LVN Service Fees 154,559 152,117 162,000 159,500 329,743 334,847 346,500 345.600 Storm Di alnaoe/ Water Ouallty 3761 Storm Drainage Service Fees 623,911 653,038 695,000 729,800 3762 Storm Drainage Penalties 2,112 2,116 2.000 2,000 626,023 655,154 697,000 731,800 NON -DEPARTMENTAL: 3015 Assmt Pena6res and Interest 864 1,061 800 800 3310 Federal Grand -Water Oual 51,900 9.183 0 0 3340 State Grant -Water Quality 18,029 4,809 0 0 3426 Developer Escrow Rermbursmt 9,675 10,450 7,000 10,000 3427 Engineenng Serves 3,116 (3,127) 0 0 3442 Mamt Equipment and Personnel 55 1,765 0 1,000 3610 Interest on Investments 1,552,189 1.787,868 1,1150.000 1,800,000 3812 Interest on Assessments 53.780 80,735 63.000 50,000 3814 Interest on MWCC 11,495 9.712 8.000 7,400 3820 Antenna Site Rent 60,680 126,571 143,800 178,000 3840 SW of City Praparty 1,395 4,345 0 0 3850 CartribuliondDorrffions 2,400 0 0 0 3858 Water Quality Dedication Fen 220,486 90,616 35,000 35,000 3865 Connection Charge -Water 821,316 440.480 380,000 450,000 3868 Conn Chg-Water Treatmt Plant 522,639 559,288 300.000 500,000 3880 OtMr Revenue 315 92 200 100 3920 Other Reimbursements 4,311 2,434 0 4,000 3980 Transfers In 0 16,000 0 0 3.334,865 3,126,282 2.587,800 3,036,300 GRAND TOTAL $11934.576 S11534600 i.11.332. S12030m M 99220exp 1999 Budget 12/8/98 PUBLIC UTILITIES FUND Expenses NON -OPERATIONS WATER Capital Outlay Actual Actual Budget Budget Construction-Supply/Storag 1996 1997 1998 1999 OPERATIONS 127.230 8,314 64,000 1,102,000 WATER 750,000 775,000 800,000 825,DOO Personal Services $515,146 $487,613 $532,800 $555,600 Parts & Supplies 246,869 238,273 225,500 230,000 Services & Other Charges 995,394 1,060,870 856,900 1,981,700 SANITARY SEWER Personal Services 294,322 300,999 356,700 365,300 Parts & Supplies 62,979 50,708 55,600 57,000 Services & Other Charges 231,037 354,064 284,400 315,000 MCES Service Charge 3,109,162 3,094,836 2,839,300 2,910,200 STREET LIGHTING 3,000 8,100 Services & Other Charges 282,007 265,023 302,500 321,300 STORM DRAINAGEIWATER QUALITY Personal Services 128,373 130,962 137,000 142,DD0 Parts & Supplies 54,429 43,516 39,700 40,500 Services & Other Charges 220,992 204,296 223,800 233.800 TOTAL OPERATING EXPENSES BEFORE DEPRECIATION 6,140,710 6,231,160 5,85.4,200 7,152,400 NON -OPERATIONS WATER Capital Outlay 431,500 90,500 Construction-Supply/Storag 1,500,000 0 Renewal/Replacement 127.230 8,314 64,000 1,102,000 Debt Service -Principal 750,000 775,000 800,000 825,DOO Debt Service -Interest 1,278,390 1.219,235 1,134,700 1,071,200 Meter Purchases 129,000 129,000 Interfund Transfers 196,926 58,139 0 0 SANITARY SEWER Capital Outlay 60,300 25,500 Renewal/Replacement 36.451 0 20,000 20,000 STORM DRAINAGEIWATER QUALITY Renewal/Replacement 105,498 16,875 77,500 47,800 Capital Outlay 3,000 8,100 Sys Expansion/Modification 0 0 212,500 133.400 TOTAL OPERATING AND NON- OPERATING EXPENSES BEFORE DEPRECIATION 8,635,205 8,308,723 10,286,700 10,604,900 DEPRECIATION EXPENSE 1.638.759 1.744.179 1.634.300 1.800.800 TOTAL EXPENSES Recorded as fixed asset acquisitions rather than expenses. 5/ 1999 Budget CIVIC ARENA ENTERPRISE FUND Expenses and Other Disbursements Operating Expenses 1996 1997 1998 1999 Revenues Actual Actual Budget Budget Ice Rental (Exempt) $167,307 $156973 $222,500 $291,200 Ice Rental (Non -Exempt) 44,601 95,321 77,000 95,300 General Admission 29,485 26,551 26,500 28,500 Arena Program Revenues 62,059 63,895 55,500 91,000 Arena Merchandise Sales 57,411 38,199 46,000 46,000 Skate Rental 2,888 4,202 3,500 4,500 Skate Sharpening 4,947 5,247 6,5C0 6,700 High School Game Receipts 1,433 8,782 0 0 Arena Advertising 12,860 12,281 23,000 17,800 Interest 1,627 7,177 0 0 Contributions b Donations 825 0 0 5,000 Other 330 5385.773 14 5428.642 9 5460.500 9 5586,000 Expenses and Other Disbursements Operating Expenses Personal Services $166,829 $181,690 $203.600 $232,400 Parts b Supplies 30,885 16,048 40,40C 34,700 Cost of Merchandise Sales 19,701 23,078 20.000 25,000 Services 8 Other Charges 25,850 81.713 119,500 125.200 Subtotal Expenses $243,265 $302.52 $383,500 417 300 Reserve for Renewal and Replacement 26,750 26,750 30.000 35,000 Total Operating Expenses 5270.015 $329 -27 $413.500 5452.300 Non -Operating Disbursements: Debt Service Payments $0 $0 $0 5167,600 Capital Outlay _ _ 10,000 12.000 Total Non -Opera Ung Disbursements ,4Q 19 610.000 5179.600 Recorded as fixed asset acquisitions rather than expenses. 1999 Budget AQUATIC FACILITY ENTERPRISE FUND Expected to open June 1999 1999 Revenues Budget Season pass $420,000 Daily Admissions 350,000 Concessions Revenue 120.000 $890.000 Expenses and Other Disbursements OPERATING EXPENSES Personal Services $453,700 Parts 6 Supplies 51,700 Cost of Merchandise Sales 65,000 Services b Other Charges 67.600 Sub -total Expenses $638,00 Reserve for Renewal and Replacement 50.000 Total Operating Expenses $688.000 NON-OPERATING DISBURSEMENTS. Debt Service Payments $165,000 Capital Outlay 0 Total Non -Operating Disbursements $165.000 W, Agenda Information Memo December 15, 1998 Eagan City Council Meeting N. , APPROVE THE 1999 BURNSVILLE/EAGAN TELECOMMUNICATIONS BUDGE ACTION TO BE CONSIDERED: To approve the 1999 Burnsville/Eagan Telecommunications Budget FACTS: • The cities of Burnsville and Eagan jointly fund the Burnsville/Eagan Telecommunications Commission budget on an annual basis from the member cities retained franchise fees. • The budget is presented in the same format as in previous years including a General Budget and a Local Programming Budget component • The budget for the Burnsville/Eagan Community Television that is financed by PEG fees was approved by the City Council in November and is not impacted by the budget for the Commission which is under consideration at this time • The Commission budget is increased in total by $11,220, which is a net of inflationary increases and other small adjustments. The most significant change is to the line item for general professional services which is increasing by 512,500 to allow for franchise renewal needs assessment follow-up and a subscriber survey ATTACHMENTS: • Enclosed on page S"5 is a copy of the Telecommunications budget summary for 1999. S�{ BETC - SUMMARY & TOTAL - 1999 GENERAL & LOCAL PROGRAMMING BUDGETS General Budget _ 1997 1998 1999 ACTUALS BUDGET BUDGET $40,063 f36,850 537,950 Local 5423 5700 5600 $55,049 $25,500 $38,150 $12,834 $16,855 $17,575 -- 5110,694 81,655 $96,575 1997 1998 1999 ACTUALS BUDGET BUDGET -$39,030 543,900 - $44,800 --$700-- $500 -$5000 --- $2,000 $17z _ $zi,ioo $19.550 $6,546 $8,950 $8,100 $64,461 — - - $18,650 174,950 13 .s s Agenda Information Memo December 15, 1998 Eagan City Council Meeting • C I . . . 1 u 1 1 c ACTION TO BE CONSIDERED: To acknowledge the completion of Project 96-A (Eagan Heights Townhomes 2nd Addition) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Eagan Heights Townhomes 2vd Addition was developed by Town and Country Homes, Inc. and provided for 110 townhome units north of Diffley Rd. and west of Cedar Ave. The installation of public Sanitary Sewer, Watermain, and Storm Sewer to serve Eagan Heights Townhomes 2"d Addition was performed privately under the terms and conditions of the Development Agreement for this subdivision. The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. M Agenda Information Memo December 15, 1998 �IU114 7Et� ACTION TO BE CONSIDERED: To receive the feasibility report for Project 753 (Thomas Lake Road, Cliff Rd. to Diffley Rd. — Street Overlay) and schedule a public hearing to be held on February 2, 1999. FACTS: • Thomas Lake Road was originally constructed in 1977 as a Municipal State Aid Street (MSAS). • As a part of the City's Pavement Management Program, the structural overlay rehabilitation of Thomas Lake Road has been programmed for 1996-9 in the City of Eagan's 5 -Year CIP since 1992. • On October 6, 1998, the City Council directed staff to prepare a feasibility report considering street improvements, consisting of a bituminous overlay, on Thomas Lake Road, from Cliff Road to Diffley Road. • An informational neighborhood meeting will be held with the adjacent property owners prior to a Public Hearing to review and discuss the proposed improvements. • A draft of this feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • Draft Feasibility Report, attached without page numbers. ,4>7 Agenda Information Memo December 15, 1998 Q PROJECT 756, WOODGATE LANE STREET OVERLAY ACTION TO BE CONSIDERED: To receive the feasibility report for Project 756 (Woodgate Lane — Street Overlay) and schedule a public hearing to be held on February 2, 1999. FACTS: • On October 6, 1998, the City Council directed staff to prepare a feasibility report considering a structural rehabilitation overlay on the streets within the Mallard Park 3rd, Tiberon, and Woodgate Yd Additions • The neighborhood includes Woodgate Lane, Mallard Court, Woodgate Point,-Woodgate Court, Nestling Circle, and Teal Cove all west of Johnny Cake Ridge Road, north of the intersection of Cliff Road These streets were originally constructed between 1975 and 1978. • The rehabilitation of these streets within the Woodgate Lane neighborhood is programmed for 1999 in the City of Eagan's 5 -Year CEP (1998-2002) • A draft of this feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the residents prior to the Public Hearing to review and discuss the proposed improvements ATTACHMENTS: • Draft Feasibility Report, attached without page numbers Agenda Information Memo December 15, 1998 R. 1999 CONSULTING ENGINEERING RATES ACTION TO BE CONSIDERED: To approve the general engineering rates submitted by the designated consulting engineering companies for services to be provided in 1999 FACTS: • Each year the consulting engineering companies selected to provide services for the City of Eagan provide their fee schedules for the upcoming year The attached spreadsheets indicate the fees the consultants have requested for the council's approval ATTACHMENTS: Consulting Engineering Fees, page Fee Increase Comparison, page s9 � | m MIR Ji ` | | |I |$} 1\ l I I-- - J-,. | ,� ` f l !■ | £ i ee e■ is 8 8888 sslge 8 | | ` ; : ! ■■ ■§;� Ost ,* aea ;,a, 68888 E ....§. 1 ...9 .. ..2 998 8 888 a a as a s ase | � 2 | , 2 | | | .. " 2 . . . 16 1188 8 BB§ §§! TIM 9 1 MAn! ■e■e, e,as a a as , | a . ...... ..... ... ¥_ -.990519 IM!§l:,11;1§1§ 88888 ,ee9 e e !, a ; a 2 2' £§ § !§■. !§�■ a9�,e , a s■ a a , 8 8 888 k 88 as .. ......... J ■ ■ml;§■2� � 1111 e e 1111 888 a | |......... ie .. 8 .- ..ml3a � B 2B !119 a �..aa... . |....a... ..8 .11.8 ] | ....|....... . �I.......... i | 1M0 - 1$MCOMPARISON INCREASE OF CONSULTING ENGINEERING FEES FOR CrrY OF E.AGAN CLASSFlCATION P-ipW E 1996 92.50 BRM % 2.2% 1999 $94.50 1996 95.00 HRG % 5.3% 1999 $IOO.00 1996 $109.20 SEH % 0.0% 1999 $109.28 1990 $112.50 SRF % 0.0% 1999 1112,50 1996 .00 CfTV % 0% 1999 .OD Simi Prpacl W 565 DO 5.9% $9000 Fh AtLS sw.50 1.8% $05.00 7500 6.7% $8000 $97.06 0.0% $9706 $94.00 90% $102.50 WOO 0% OO Regm6prod EnginserOAmh4ed $72.00 2.1% $73.50 $82.50 9.1% $90,001 ProLsclE narrArchood 00 24% $64.50 $8500 7.7% $7000 $82.59 00% $02.59 $74.00 4.7% 177.SD 55.00 0% $56.00 GIS $6130 1.6% sy,50 Grr duab E IArc11Aoc1 $56,50 1.8% $57.50 O"nErgirrarglydsiocVPlrorr $50.00 10.0% $5500 $63.80 00% $83.80 $57.50 4.3% 00 Load Tachnioan Tach $x.00 00% BO .50 9.0% 72.50 San" 51 00 2.0% $52 00 Sona Toct a irl - $5100 2.0% $52.00 $62.00 8.1% 700 $80.43 02% .43 $56 OD 103% $6100 Or•ReporsonCAOO Toch $5100 2.0% $52.00 $47.00 6.4% 5000 Tschnclon $35.50 1.4% $36.00 $46.66 5.1% 4925 130 13.3% $47,00 WOO 0% $40.00 Administraew Assisbr4 WOO 0.0% WOO . Assocsolo Tochnklsn $3023 0.0% 13923 Wad Pracaasa $3300 1.5% SM 50 $41 A0 5.5% WAS $41.50 6.0% $44.00 Clanul 25.00 WA $36.05 00% 30.05 WA $4400 Field SetweIi SWA.ad Pi RopJSc Field 5 56300 24% $64.50 $65.00 46% $6800 56258 00% $62.58 $5000 0% $5000 Sr Field TaciJSordor Prood R@pJFwW .50 14% 557.50 55.00 5.5% $58.00 $53.53 0.0% $511,53 PLGLW RprssorMo IFidd Tach 1.00 2.0% $5200 50.00 4.0% $52.00 $47.35 0.0% 7.35 Survay Port'. Chief 57.00 5.3% $8000 56 415 2.5% .00 Surmy Insbur m $40.15 59% 230 Survey AsanwUTochncyn $35.00 8.6% $30 00 $33 25 53% $3500 3•P*nlon Survay Craw too00 0% 90.00 2Foroon Su rly-q aw 7000 0% $70,OD ToW Sbaon Egprrws 20.00 0.0% $20.00 GIS WOAcddwn E $20.00 0.0% $20.00 Mileve At Cost 0% At Coal $0.32 1.6% $0325 At Coq 0% At Cast $0.31 4.8% $0.325 At Coal 0% At Cod Rop &scbm, Prkbq. Org9cstlr19. SYhFs. Field SAVA". T**oho" ub Et. Sar„c4 VMkN Mooaps krPoclion YMiclo Milapa Gp5 EW nord At CAN 0% WA At Cod 5WwW Cat • 5% $0.47 $0.37 0 Cod . 5% 4 3% $OA9 54% $0.39 WA $150'day At Cost 0% At Cost Al Cast 0% Al Cast M Cool 0% At Cod 0acsu r•rrcannre A BRM • Ba»sboo. Roser. Andartlk $ Ass=. HRG . Howard R Graon Ce SEH • Short. EIk06, FNMnckson. Inc SRF - SRF Consuhrq Group, Inc Agenda Information Memo December 15, 1998 Eagan City Council Meeting S. 1999 LICENSE RENEWALS FOR TRASH HAULERS, TOBACCO & PET SHOPS ACTION TO BE CONSIDERED: To approve the 1999 license renewals for trash haulers, tobacco and pet shops. FACTS: The City annually licenses parties doing business in the above -referenced categories. These licenses are in order for review by the Council at this time. ATTACHMENTS: • List of licensees requesting renewal.'P-JCS 43-451 1999 RESIDENTIAL TRASH HAULER LICENSE RENEWALS BFI Waste Systems 4325 E. 666 Street Inver Grove Heights, MN 55076 Triangle Rubbish 1881 S. Lexington Mendota Heights, MN Mendota Heights Rubbish 20700 Donnelly Road Farmington, MN Quality Waste Control 1901 W. I"" Street Burnsville, MN 55306 Aagard 3291 Terminal Drive Eagan, MN 1999 COMMERCIAL TRASH HAULER LICENSE RENEWALS BFI Waste Systems 4325 E. 666 Street Inver Grove Heights. MN 55076 Triangle Rubbish 1881 S. Lexington Mendota Heights, MN New Earth Services 3445 Washington Dr., Suite 200 P.O. Box 553 Fagan, MN Quality Waste Control 1901 W. 140 Street Burnsville, MN 55306 Aagard 3291 Terminal Drive Eagan, MN Mendota Heights Rubbish 20700 Donnelly Road Farmington, MN 1999 CONSTRUCTIONIDEMO TRASH HAULER LICENSE RENEWALS BFI Waste Systems Quality Waste Control 4325 E. W Street 1901 W. 140 Street Inver Grove Heights, MN 55076 Burnsville, MN 55306 G. Logan & Sons Aagard 1484 Iglehard Avenue 3291 Terminal Drive St. Paul, MN 55104 Eagan. MN Lightning Disposal Ben's Roll -Off 6050 Concord Blvd. 16781 Hudson Circle Inver Grove Heights, MN Lakeville, MN New Earth Services Coolidge Trucking 3445 Washington Dr. 9200 829 W Central Avenue P.O. Box 553 St. Paul, MN 63 Mendota Heights Rubbish Veit Container 20700 Donnelly Road 14000 Veit Place Farmington, MN Rogers, MN Eagan, MN 1999 TOBACCO LICENSE RENEWALS Tobacco Warehouse E&m Liquor 2149C Cliff Road 1444 Yankee Doodle Road Eagan, MN Eagan, MN 1999 PET SHOP LICENSE RENEWALS Wal -Man Wet World 1360 Town Centre Drive 3390 Coachman Road Eagan, MN Eagan, MN Petco 1296 Town Centre Drive Eagan, MN QI' Agerda Information Memo December 15, 1998 Eagan City Council Meeting T. CONSIDER AMENDMENT TO CABLE FRANCHISE ORDINANCE NO, 101, ARTICLE. Il, SECTION 4, EXTENDING THE FRANCHISE TERM TO JULY 1. 1999 ACTION TO BE CONSIDERED: To adopt an amendment to Cable Franchise Ordinance No. 101, Article 11, Section 4, extending franchise tern to July 1, 1999. FACTS: • On or about July 8, 1983, the Member Cities adopted the current Cable Television Franchise Agreement and Ordinance. The 15 -year agreement would have expired this past July, but the Member Cities extended the AgreemenVOrdinance to January 22, 1999. At the Telecomm Commission's December 10 meeting, the Commission recommended the Member Cities extend the current franchise/ordinance from January 22 to July 1, 1999. ISSUES: • While it had been hoped that the six-month extension would provide sufficient time to complete the Franchise Renewal, this will not be the case. While there has been substantial progress in the negotiations, it will not he possible to complete the renewal by January 22. The extension will allow time for negotiations to be completed and for the Member Cities to be fully informed of the franchise renewed agreement and ordinance, including the adoption of the new ordinance. Attached is the ordinance amendment language which extends the franchise until July 1, 1999. Extension of the franchise only effects the franchise term, with all other franchise obligations remaining intact. ATTACHMENTS: • Ordinance Amendment enclosed on pages el� 46P t rergh City of Eagan Ordinance No. AN ORDINANCE AMENDING CABLE FRANCHISE ORDINANCE NO. , ARTICLE II., SECTION 4, FRANCHISE TERM. THE COUNCIL OF THE CITY OF EAGAN ORDAINS: SECTION 1. Ordinance No._, Article II., Section 4, Franchise Term, is hereby amended to read: SECTION 4, FRANCHISE T _RM This Franchise shall commence upon the effective date of the regular certificate of confirmation issued by the Board and shall expire on July 1, 1999. SECTION 2. This ordinance shall be effective upon passage and official publication. PASSED by the City Council this _ day of , 1998. Mayor City Administrator ATTEST: Introduced Adopted Published Effective Accepted by Grantee this day of , 1998: GROUP W CABLE OF BURNSVILLE/EAGAN, INC. z U\Cbb"URNSVILSExTEND. AGR 69 Agenda Information Memo December 15, 1998 Eagan City Council Meeting X I ; ► ,!111611)l :tem -'I1 • t fi : 1 t 1 1 Dia Idwell A t ACTION TO BE CONSIDERED: To approve the final payment for Contract 96-10 (Yankee Doodle Road/Bridge Widening) in the amount of $24,363.46 to Edward Kraemer and Sons, Inc. and accept the improvements for perpetual maintenance subject to warranty provisions. FACTS: • Contract 96-10 provided for the construction of bridge widening on Yankee Doodle Road over T.H.35E to accommodate the expansion of Yankee Doodle Road. • The City Council awarded Contract 96-10 to Edward Kraemer and Sons, Inc. on May 7, 1996. • The improvements were constructed in accordance to the plans and specification prepared by SRF Consulting Group, Inc. and inspected by representatives of the Public Works Department. This contract was found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. � C ': l i ��► ► C I I 1 C• u ► ACTION TO BE CONSIDERED: To approve the final payment for Contract 98-06 (Town Centre 100 -Sidewalk Improvements) in the amount of $16,828.96 to Ron Kasa Construction and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 98-06 provided for the construction of sidewalks along Town Centre Drive, O'Leary Lane, and Yankee Place. • This work has bee completed, inspected by representatives of the Public Works Department and found to be in compliance with the approved plans and specifications and is in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 6% Agenda Information Memo December 15, 1998 Eagan City Council Meeting J ;ria I xw lure cagn 30,1 Imo. r N: r %:1 Pau I I X 0 W"NUM-STrw AMON TO BE CONSIDERED: To acknowledge the completion of Project 97 -RR (Verdant Hills -Street and Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Verdant Hills was developed by Ken and lane Greene and provided for eleven single-family lots north of The Woodlands Fourth Addition and west of Verdant Acres. • The installation of public Sanitary Sewer, Watermain, and Streets to serve Verdant Hills was performed pnvately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. KIM WK9111 OEM WIM a MW;1tA KLPWAIII1 11 1 ACTION TO BE CONSIDERED: To acknowledge the completion of Project 96 -FF (Whispering Woods II' Addition) and authorize perpetual maintenance subject to warranty provisions. FACTS: • The plat of Whispering Woods I1' Addition was developed by Hilla, Inc. and provided for nineteen single-family lots north of the City of Burnsville's Tuxedo Park and west of Slater Road. • Project 96 -FF consisted of the construction of Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Whispering Woods 11' Addition. • The installation of public Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Whispering Woods 11" Addition was performed privately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. MO Agenda Information Memo December 15, 1998 Eagan City Council Meeting ACTION TO BE CONSIDERED: To acknowledge the completion of Project 95 -LL (Eagan Heights Townhomes 1" Addition) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Eagan Heights I" Addition was developed by Town and Country Homes, Inc. and provided for ninety townhome units north of Diffley Road, west of Cedar Ave. The installation of public Sanitary Sewer, Watermain, and Storm Sewer to serve Eagan Heights Townhomes 1" Addition was performed privately under the terms and conditions of the Development Agreement for this subdivision. The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. ':IN Kos W20M."d to 3W 1610 7.11.40 1 ':ua ova I XLV 11.1 ACTION TO BE CONSIDERED: To acknowledge the completion of Project 97 -AA (Murphy Farm) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat to Murphy Farm was developed by Springbrook Corporation and provided for thirty-seven single-family lots located north of Deerwood Dr. and west of 35E. • The installation of public Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Murphy Farm was performed privately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. M Agenda Information Memo December 15, 1998 Eagan City Council Meeting : • ' ' U : ' . : U 1101110101 ACTION TO BE CONSIDERED: To acknowledge the completion of Project 98-A (Murphy Farm 2nd Addition) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Murphy Farm 2' Addition was developed by Springbrook Corporation and provided for five single family lots north of Deerwood Dr. and west of 35E. • The installation of public Sanitary Sewer and Watermain to serve Murphy Farm 2' Addition was performed privately under the terns and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. 9117,: 1 u : • ACTION TO BE CONSIDERED: To acknowledge the completion of Project 96-K (Seneca Hills) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Seneca Hills was developed by G.M. Homes, Inc. and provided for thirty- six towmrhome units east of Hwy. 13 and South of Centex Vermilion. • The installation of public Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Seneca Hills was performed privately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. �O Agenda Information Memo December 15, 1998 Eagan City Council Meeting A. PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 1999 ACTION TO BE CONSIDERED: To close the public hearing and: 1) Approve the 1999 General Fund Budget and 2) Approve the resolution certifying the 1999 ad valorem tax levy. FACTS: • The City is required by State law to hold this truth in taxation public hearing to consider the 1999 payable property tax levy and the 1999 budget • Parcel specific notices showing the comparison of actual 1998 taxes to proposed 1999 taxes have been sent to each property owner in the City. • In addition to the mailed parcel specific notices, published notice is also required. That notice which invites property owners to attend the public hearing or to send written comments has been published in the Eagan This Week, Eagan Sun Current and Dakota County Tribune This is beyond the legal requirement that requires publication in a newspaper that is circulated throughout the City. • The City's final levy and budget cannot be adopted at the truth in taxation public hearing but can be adopted at the continuation hearing, if one is held. • The City's tax capacity rate for the truth in taxation notices is 24.665 (City 21.511 & MVTA 3.154) compared to the 1998 rate of 25.423 (City 22.433 & MVTA 2.990)_ • Staff has received no written comments and only a couple of general telephone inquiries • The required public hearing was held on November 30, 1998 and continued to December 15, 1998. • The law requires that certification of the 1999 tax levy be completed no later than December 28, 1998. • Handout material explaining the budget and tax levy was prepared for the initial hearing on November 30, 1998 and is available for the City Council or the public. ATTACHMENTS: Enclosed on pages ?02 through �3 is a copy of comparative summaries of revenues and expenditures for the General Fund. Enclosed on page -2L is a copy of the resolution certifying the 1999 payable property taxes. �1j 98revsum 1999 BUDGET GENERALFUND COMPARATIVE SUMMARY OF REVENUES General Property Taxes Licenses Permits Intergovernmental Revenues Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers M&W.] 1997 1998 1999 Actual Budget Budget $ 10,800,110 $ 11,210,900 $ 11,760,800 146,924 163,100 172,500 1,038,825 514,400 514,000 2,280,881 2,150,700 2,125,000 1,019,759 592,000 725,000 360,084 341,800 378,500 225,981 200,000 181,000 622,080 358,800 377,600 673,799 761,500 829,200 164,727 168,600 178.000 TOTAL GENERAL FUND $ 17.333.170 $ 16.461.800 $ 17.241.600 1999 BUDGET GENERALFUND COMPARATIVE SUMMARY OF EXPENDITURES 1997 1998 1999 12!8/98 % Change Actual Budae Budget 98 to 99 GENL GOVERNMENT 01 Mayor 8 Council $ 98,987 $ 99,000 S 100,400 1.4% 02 Administration 660,551 690,500 712,500 3.2% 03 Data Processing 468,830 498,200 532,900 7.0% 05 Finance/City Clerk 825,877 878,300 868,400 -1.1% 06 Legal 332,012 330,000 340,000 3.0% 07 Community Development 1,162,960 1.262,900 1,228,100 -2.8% 10 Cable TV 14.323 39.100 41.300 5.6% Gen Govt Total 3,563,S40 3,798,000 3,823,600 0.7% PUBLIC SAFETY 11 Police 5,706,153 5,979,600 6,388,100 6.8% 12 Fire 851.073 905600 933.300 3.1% Public Safety Total 6,557,226 6,885,200 7,321,400 6.3% PUBLIC WORKS 21 Public Works Engineering 782,142 920,900 957,300 4.0% 22 Streets 8 Highways 1,044,576 1,105,200 1,294,100 17.1% 24 Central Svices Maint. 348,147 371.300 385.600 3.9% Public Works Total 2,174,865 2,397,400 2,637,000 10.0% PARKS 3 RECREATION 31 Parks 6Recreation 2,042,971 2,251,400 2,367,100 5.1% 32 Tree Conservation 211.081 209.200 286.700 37.0% Parks & Rec Total 2,254,062 2,460,600 2,653,806 7.9% GENL GOVT BLDG MAINT 33 Building Maintenance 464,75S 534,500 536,100 0.3% OTHER Contingency—undesignated - 386,100 269,700 -30.1% Total Expenditures - General Fund $ 15,014.438 $ 16.461.800 $ 17.241.600 4.7% RESOLUTION CITY OF EAGAN LEVY OF 1999 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 15, 1998, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember by Councilmember and seconded NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of 1999 Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 1999 as follows: Revenues Debt: General Fund $11,760,800 Equipment Revolving Fund 625,000 Major Street Fund 985,802 General Facilities Renewal & Replacement 100.000 Subtotal Revenues $13,471,602 Assessments on City Property 5 25.000 Subtotal City Services $13,496,602 Transit: Transit Services 5 1.978.435 1.978.435 Total City Wide Levy $15.475.037 Cedarvale Special Services District Levy 55.000 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15th day of December, 1998. 9411 E. J. VanOverbeke, City Clerk Agenda Information Memo December 15, 1998 Eagan City Council Meeting L-0 W -10111301 W11;:J 0144 @. WAVAT8 KJ 047U ACTION TO BE CONSIDERED: Reschedule the Public Hearing for the Environmental Assessment Review for Project 709R (Hwy 13 Upgrade — Silver Bell Rd. to Yankee Doodle Rd.) to January 19, 1999. FACTS: • The City of Eagan, in partnership with the Minnesota Department of Transportation (MnDOT), is proposing to upgrade State Trunk Highway (TH) 13 to a four lane divided highway between Silver Bell Road and Yankee Doodle Road. It currently exists as a 2 lane rural undivided highway that carries in excess of 20,000 vehicles per day, which exceeds the design capacity. • This improvement originally started as a signalization project for Blackhawk Road in 1996. In order to provide the proper and safe channelization of traffic for turning movements, raised center island medians had to be extended a considerable distance along TH 13. In 1997, the project was expanded into a "super 2 lane" divided roadway improvement between Silver Bell Rd. and Yankee Doodle Rd as a safety improvement. This would result in a 2 lane divided roadway with protected turning lanes at major intersections. The City and MnDOT would equally finance the estimated cost of $1.2 million. • In 1998, the Eagan Chamber of Commerce, Small.Business Association, interested Highway 13 business owners and the City of Eagan formed a committee to pursue funding to upgrade all of TH 13 to a full 4 lane divided highway from Silver Bell Rd. to I-494 at an estimated total cost of $6.7 million. • Of the $5.5 million requested of Congress during its consideration of the TEA 21 Transportation Funding Bill, $2.0 million was subsequently approved. Due to the reduced funding, the 4 lane improvement was reduced to only that 1 + mile section of Hwy. 13 south of Yankee Doodle Rd. • Because this latest design results in increasing the capacity of a State Highway in excess of 1 mile, the State and Federal government require a formal Environmental Assessment (EA) Review. The EA process requires a public hearing to be held riming the formal comment period and aflz publication in the legal paper. • The formal public comment period and notice could not begin due to a more extensive review process required by MnDOT than was originally planned. Therefore, the formal Public Hearing will have to be rescheduled to Jan. 19, 1999. The 30 -day public comment period is expected to begin on Dec. 28, 1998 and end January 27, 1999. ISSUES: None ATTACHMENTS: Public Hearing Announcement, Page 1� /� .4�;— PUBLIC HEARING ANNOUNCEMENT STATE HIGHWAY 13 PROPOSED EXPANSION A public hearing will be held in the Council Chambers of the City of Eagan Municipal Center on January 19, 1999 starting at 7:00 PM. It will provide an opportunity for the public to hear a presentation and comment on the proposed reconstruction of State Trunk Highway 13 (Sibley Memorial Highway) from Silver Bell Road to just north of Yankee Doodle Road. The proposed improvement consists of upgrading this section of State Highway 13 from its current 2 lane rural design to a 4 lane divided highway. It also incorporates an 8 -foot wide bituminous trail along the East Side and a new signal at the intersection of Blackhawk Road. The Environmental Assessment (EA) documents the need for the project, describes the proposed improvements in further detail and includes an evaluation of potential environmental impacts. The public is encouraged to attend this meeting to find out more about the proposed roadway improvements and to comment on the EA. The Municipal Center is located at the southeast comer of Pilot Knob Road and Wescott Road in the City of Eagan. Copies of the EA will be available for public review at the City of Eagan Municipal Center Engineering Division and the Wescott Dakota County Library (1340 Wescott Road, Eagan, MN). Additional information on the project can be obtained by contacting Tom Colbert, Director of Public Works at (651) 681-4646. Comments on the EA can also be mailed to Mr. Colbert at the Municipal Center (3830 Pilot Knob Road, Eagan, MIS' 55122-1897) till January 27, 1999 which is the end of the public comment period. rFA Agenda Information Memo December 15, 1998 Eagan City Council Meeting ACTION TO BE CONSIDERED: To close the public hearing and approve/deny the vacation of attached described drainage and utility within Tranby First Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 17,1998 the City Council received a petition to vacate drainage and utility easements within Tranby First Addition and scheduled a public hearing to be held on Dec. 15 to hear all concerns. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies informing them of this request. As of this date, the staff has not received any objections. • This request is due to the replat of this property to Brookstone-Amcon First Addition located on the west side of Hwy 149 north of Yankee Doodle Road. • The purpose of the vacation is to remove all underlying easements to the proposed new plat. • The proposed plat has been reviewed and all necessary easements will be dedicated on the plat of Brookstone-Amcon First Addition which is scheduled for approval earlier on this agenda. • The Engineering Division has reviewed this vacation and found it to be in order for favorable Council action to vacate the drainage and utility easements subject to the concurrent recording of the final plat of Brookstone-Amcon First Addition. ATTACHMENTS: • Location map, page �. • Vacation graphic and description, page �. ROAD V 0 CVi LONE OAK ROAD DE ' TRUNK i � HWY No. 55 } U RITA T. '. 0 I�.,\� 000o Pg J . s a �NI LA CH PEL iYF \ y Z < \•HILLSIDE R. CT. 2 i a' L' ARlf IDRMI T YANKEE DOODLE RD. it i0. \t JVY CT. f4-] 10 SECTION 12 city of eagan MaPUBLIC WORKS DEPARTMEN ]CCC t � 1 W i LJ I I > ]L L WR X10 � Y! C PAth a. L W O' z z < ROLLWG S ` HLLS r.^L_'.N R (HILLS OLLING C:P., HILLS NKEE 000 LE CT. 1 8g LOCATION SAP IIIIIIIIIII✓ �- i ,..un..,..r x....I> ro.. lIKOUA"5TU/Vf. — A.1/CON anSeAIevr vw cw rro.v �/ I IM.I/I M MI .w./•b lI IY.M Y WI /yI .MIP{ NII.I M w,Iy Y MI .../I w Lw./ Mr. SnM 4wM. b. .:1 wM Joh" Olvor A ABSOcbtbs, he. YIJ�OY F • I w Ir /.,r.•w.,l�.. Il. I.l1I "t!.. F.LT1 1 Agenda Information Memo December 15, 1998 Eagan City Council Meeting ACTION TO BE CONSIDERED: To close the public hearing and approve/deny the vacation of the attached described drainage and utility easements within Outlot A, Lexington Pointe Eighth Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 17, 1998, the City Council received a petition to vacate all drainage and utility easements within Outlot A, Lexington Pointe Eight Addition and scheduled a public hearing to be held on Dec. 15 to hear all concerns. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies informing them of this request As of this date, the staff has not received any objections. • This request is due to the development proposal of Lexington Pointe Thirteenth Addition to facilitate a Walgreen's Pharmacy in the southeast comer of Lexington Ave. and Diffley Rd. • The purpose of this vacation is to remove all underlying easements to the proposed Lexington Point Thirteenth Addition. • The final plat approval scheduled earlier on this agenda will insure that all necessary easements will be dedicated with Lexington Pointe Thirteenth Addition. • The Engineering Division has reyiewed this vacation and found it to be in order for favorable Council action to vacate the drainage and utility easements within Outlot A Lexington Pointe Eighth Addition subject to the concurrent recording of the final plat of Lexington Pointe Thirteenth Addition. ATTACHMENTS: • Location map, page�� • Vacation graphic and description, page O . M ' city of eagan PUBLIC WORKS DEPARTMEN SECTION 26�(] LOCATION MAP LEXINGTON POINTE 'i ZTEENTH EASEMENT VACATION SKEPCH I I i -------------- I I I I I wrvrarr 1NM { –_ EXISTING LEGAL DFSCRIPTIONM f.WIM Iwr �IIN I. ws. wRQ aw .. 1t�ICIa. roll[ [olm mna. NIN�q I. {I V. rN-IN .YI b1�Nl, ONM. CYNF YMINIr M BASEMENT VACATION _ _ _ M M M ��w� NI .HI..Mw1. N ✓r �N MeH 4 l[4GR1 FYIi [OIM .CONI. M N M rNSM pM MINI ONN. CNMI. YM.NI. 1 1 1 , ��• ffssy L) l L-- Vi 1 � p!M~Kr r-- ;ff::�..,.�„.. n 11, 11 14 �— ADDMQN I I I I I 1 II I 111 � • 1 w I I I � L- 1 _ 1 3 1 4 1 5 4 � r • mit �Li W ALOREENS Lw _ _ _ -- _ -- –,- — -. — ,–,u.lrnr -gym.—Y / ' / v 4 �• I I 73 1. I 1.$ I 'S � I►m.n `rru•ar –_ EXISTING LEGAL DFSCRIPTIONM f.WIM Iwr �IIN I. ws. wRQ aw .. 1t�ICIa. roll[ [olm mna. NIN�q I. {I V. rN-IN .YI b1�Nl, ONM. CYNF YMINIr M BASEMENT VACATION _ _ _ M M M ��w� NI .HI..Mw1. N ✓r �N MeH 4 l[4GR1 FYIi [OIM .CONI. M N M rNSM pM MINI ONN. CNMI. YM.NI. Agenda Information Memo Decemberl5, 1998 Eagan City Council Meeting �: 1=0 )XI) 9 S._ LIJIMIJ a W413 D10 ACTION TO BE CONSIDERED: To close the public hearing and approve/deny/continue the vacation of the attached described public easements within Eagan Woods Office Park and authorize the Mayor and City Clerk to execute all related documents. FACTS: • City Council received a petition to vacate the attached public easements on November 17, 1998 and scheduled a public hearing for Dec. 15 to hear all concerns. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies informing them of this request. • This action is being requested as a part of the replat of Outlot A and B, Eagan Woods Office Park to Eagan Woods Office Park 2nd Addition for the Old Country Buffet corporate headquarters located in the southwest quadrant of Pilot Knob Rd. and I-494. • The final plat of Eagan Woods Office Park 2' Addition was approved by the City Council at the September 14, 1998 meeting. However, the plat cannot be recorded in its current form without vacating the underlying easements. • On November 17, 1998 the City Council granted an extension to the final plat approval, in part for the purposes of completing the vacation approval process and then recording the final plat. ISSUES: • `Eagan Woods Drive will be relocated in the recently dedicated right-of-way as a part of the improvements for Eagan Woods Second Addition. However, The City has an existing 12 -inch watermain and private utility companies such as gas, telephone, and electric have existing utilities within the area of proposed vacation. As a result provisions for temporary use of this property must be established until such time as the utilities are relocated. Therefore, a temporary drainage, utility and right-of-way easement must be executed and maintained until such time as all utilities have been relocated and are operable. Although the developer is in favor of the relocations and also participating in many of these relocations, this document is necessary in the event of default in the development proposal. • If the temporary drainage, utility and right-of-way easement is not executed and delivered to the City by the time of the public hearing, the hearing should be closed and approval continued to a later date. ATTACHMENTS: • Location map, page. • Vacation description, pages gsthrough • Vacation graphic and W MENDOTA HEIGHTS 1700 PROPOSED VACATION j NTERSTATEI 444 i I O V I Z Vim', ^ryp C- /Y AZI SECTION 4 reRD. 26 PLOT"' I KNOB PARK & �M W city of eagan PUBLIC WORKS 0 p y LOCATION MAP F DEPARTMEN Street Easement: The South 50.00 feet of the East 40.00 of Outlot B, Eagan Woods Office Park, Dakota County, Minnesota, according to the recorded plat thereof. DocumeW #15 4 An easement for public road purposes over, under, and across the following described property: All that part of Govemment Lot Five (5), Section Four (4), Township Twenty-seven (27), Range Twenty-three (23), described as follows, to wit: Beginning at a point on the East line of the Northeast Quarter of said Section 4, said point being 760 feet North of Southeast comer of said Northeast Quarter; thence West at right angle 50 feet to a judicial landmark; thence continue West along the last described course 1087.4 feet to a judicial landmark; thence Southwesterly 287.55 feet to a point which is 147.2 feet East of the west line of the Southeast Quarter of the Northeast Quarter of said Section 4, said point being marked by a judicial landmark: thence East 102.8 feet to a judicial landmark; thence South 150 feet to a point which is 320 feet North of the south line of said Southeast Quarter of the Northeast Quarter, said point being marked by ajudicial landmark; thence West 250 feet to the west line of said Southeast Quarter of the Northeast Quarter, said point being 320 feet north of the Southwest comer of said Southeast Quarter of the Northeast Quarter, said point being marked by a judicial landmark; thence North along said west line 840 feet to a judicial landmark which is 150 feet south of the North line of said Southeast Quarter of the Northeast Quarter; thence East and parallel with said North line 1280.85 feet to a judicial landmark; thence continue east along the last described course 39.15 feet to the east line of said section 4; thence South along said East line 406.94 feet to the place of beginning: according to the Government Survey thereof. Said easement begins at a point on the northerly line of the above-described property, distant 205.01 feet westerly from the northeast corner of said property, as measured along said northerly line, which point is also an angle point in the westerly right-of-way line of Trunk Highway No. 494 as designated on MnDOT Plat Number 19-32; thence westerly along said northerly line, a distance of 168.99 feet; thence southeasterly along a tangential curve, concave to the southwest, having a radius of 195.00 feet, and a central angle of 59 degrees 56 minutes 49 seconds, for a distance of 204.02 feet to said westerly right-of-way line; thence northerly along said westerly right-of-way line, a distance of 97.34 feet to said point of beginning. 01 0 That the Landowner, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a permanent utility easement for installation, maintenance and repair of an underground sanitary sewer line over, across and under that portion of Government Lot 5, Section 4, Township 27, Range 23, Dakota County, Minnesota, which lies within a strip of land twenty (20) feet in width, the center line of said strip being described as follows: Commencing at the southeast corner of Outlot B, Eagan Woods Office Park, according to the plat thereof on file and of record in the office of the Registrar of Titles; thence on an assumed bearing of North 89 degrees 27 minutes 33 seconds East along the southerly line of said Eagan Woods Office Park and its easterly extension for 368.00 feet to the actual point of beginning of the centerline to be described; thence South 04 degrees 50 minutes 14 seconds West for 301.23 feet; thence South 08 degrees 08 minutes 46 seconds East for 283.37 feet to the point of termination of said centerline. The sidelines of said strip are to be prolonged or shortened to begin at said southerly line of said Eagan Woods Office Park and said easterly extension thereof and to terminate at a line which bears South 89 degrees 50 minutes 58 seconds West and passes through the point of termination of said centerline. That the Landowner, in consideration of One Dollar and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a temporary easement for roadway and utility purposes, over, under and across the following described premises (sometimes hereinafter referred to as "Easement Area"), situated within Dakota County, Minnesota, to wit: All that part of Government Lot 5, Section 4, Township 27, Range 23, Dakota County, MN, described as follows: Beginning at the southeast comer of Outlot B, Eagan Woods Office Park, according to the plat thereof on file and of record in the office of the Registrar of Titles; thence South 00 degrees 23 minutes 03 seconds East, basis for bearings being said plat of Eagan Woods Office Park, for 5.00 feet; thence North 89 degrees 27 minutes 33 seconds East for 64.02 feet; thence car southeasterly for 298.85 feet along a tangential curve concave to the southwest, radius 190.00 feet and central angle 90 degrees 07 minutes 13 seconds;thence South 00 degrees 25 minutes 14 seconds East along a tangent to said curve for 84.89 feet; thence southerly for 106.03 feet along a tangential curve concave to the west, radius 135.00 feet and central angle 45 degrees 00 minutes 00 seconds; thence South 45 degrees 25 minutes 14 seconds East for 60.00 feet; thence North 44 degrees 34 minutes 46 seconds East for 63.32 feet; thence northeasterly for 41.48 feet along a tangential curve concave to the southeast, radius 52.81 feet and central angle 45 degrees 00 minutes 00 seconds; thence North 89 degrees 34 minutes 46 seconds East along tangent to said curve for 23.66 feet to an intersection with a line drawn from R/W Boundary Comer B 13 to R/W Boundary Corner B14 on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO 19-32, according to the recorded plat thereof, thence North 00 degrees 26 minutes 24 seconds West along said line for 7.62 feet to said R/W Boundary Comer B 14; thence North 01 degrees 18 minutes 22 seconds West, along a line drawn from said R/W Boundary Comer B14 to R/W Boundary Corner B17 on said MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO 19- 32, for 67.89 feet; thence South 89 degrees 34 minutes 46 seconds West for 22.82 feet; thence northwesterly for 39.27 feet along a tangential curve concave to the northeast, radius 25.00 feet and central angle 90 degrees 00 minutes 00 seconds; thence North 00 degrees 25 minutes 14 seconds West along tangent to said curve for 42.53 feet; thence northwesterly for 224.19 feet along a tangential curve concave to the southwest, radius 250.00 feet and central angle 51 degrees 22 minutes 52 seconds to said southerly line of said EAGAN WOODS OFFICE PARK; thence South 89 degrees 27 minutes 33 seconds West along said southerly line for 220.45 feet to the point of beginning. The grant of the foregoing temporary easement for roadway and utility purposes includes the right of the City, its contractors, agents and servants to construct, reconstruct, inspect, repair and maintain a roadway and utilities and erect and maintain signs in conjunction with the public's use -of said roadway, and appurtenances. This temporary roadway and utility easement shall terminate at such time as Landowner and/or Landowner's successors in interest replat the Easement Area described above and adjacent lands and include within said plat (a) a dedicated alternative roadway access which is open to public use from the access.point described in Document No. 21467 on file and of record with the Dakota County Registrar of Titles to Eagan Woods Drive (as extended southerly) as dedicated in the plat of Eagan Woods Office Park on file and of record with the Dakota County Registrar of Titles; and (b) a dedicated utility easement for the utilities with replacement utility lines in place and in service. LAUAN WUUUS UI -I -ICL IJAIM ZNU AUUIIIUN `/ 1' O tll ,J ` n � ~Wr4 a,•:a:rra•; 1 , • YRMt ULAN wWrr W 11. I 0 �.:.•w Yr+r r .�.�w rrrrr yrwlM • - Fw. M fir, rr M rrr MM r �r.�, M • Yv % . IN NI I ,r irxa"'C�r' I h ' - 1is 1• � � WrsuY 1�• I � fi 1, w.« 6CHOELL & MAOSOM, IMC. ENYW l.strlc anlaY Fllclllc[RS . IMi m SWACES say . anr -,.Lo : if 3 S..ELIS II 11 rja M. it _ 1 I 1 I wlrJyy� A 1"iuu^.r „ O tll ,J ` n � ~Wr4 a,•:a:rra•; 1 , • YRMt ULAN wWrr W 11. I 0 �.:.•w Yr+r r .�.�w rrrrr yrwlM • - Fw. M fir, rr M rrr MM r �r.�, M • Yv % . IN NI I ,r irxa"'C�r' I h ' - 1is 1• � � WrsuY 1�• I � fi 1, w.« 6CHOELL & MAOSOM, IMC. ENYW l.strlc anlaY Fllclllc[RS . IMi m SWACES say . anr -,.Lo : if 3 S..ELIS II I EAGAN WOODS OFFICE PARK 2ND ADDITION ._. _.- FiL.iwi.E• 1 i i. I _ _ .1 1 � '.. • ra a . Il . . NY N• • �t 1.'� Y'J'r1 •• 4YL Y •rr I I .I, ' ,I• • 11 r. MtRNR t R / M rlr►r wr Rs ' / � Nr •a''^rF.r I I I 11 IL ....nr ... � .':.i Iv.•r u'1 �r� XI I• � � .' � I '.. w• :I wl I .. 1 r 1 rl ��1` 1 1 I y11 v. r I � it , ' �• � . � I I• I u PIrr1 � 01 W Y/Y I 11 ._. _.- FiL.iwi.E• 1 i i. I _ _ .1 1 � '.. • ra a . Il . . NY N• • �t 1.'� Y'J'r1 r/N f MI4 � ml •CHO[LL i MADSOK WC. EPIMERS . SURVEYORS • PL4kv S SOL IFSTMO • E100100mXMIYl SERVICES Sl4r 1 ? Uf S `Id EIS •• 4YL Y •rr I I .I, ' ,I• • 11 MtRNR t R / M rlr►r wr Rs r/N f MI4 � ml •CHO[LL i MADSOK WC. EPIMERS . SURVEYORS • PL4kv S SOL IFSTMO • E100100mXMIYl SERVICES Sl4r 1 ? Uf S `Id EIS Agenda Information Memo December 15, 1998 • ACTION TO BE CONSIDERED: To close the public hearing and approveldeny Project 748 (Johnny Cake Ridge Road Extension — New Street and Utility Improvements) and, if approved, authorize the preparation of detailed final plans and specifications. FACTS: • The proposed improvements involve the extension of Johnny Cake Ridge Road from Diffley Road (County Road 30) to Deerwood Drive within the proposed 117 acre Oakbrooke Development. The completed development will include 313 single-family lots. • On August 26, 1998, City staff received a petition requesting the construction of new street and utility improvements from Dennis Griswold, Director of Land for the developer, Pulte Homes of Minnesota Corporation. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of new street and utility improvements for Johnny Cake Ridge Road as part of the Oakbrooke Development. • On November 17, 1998, the feasibility report for Project 748 was presented to the City Council and a Public Hearing was scheduled for December 15 to formally present and discuss the report. • An informational meeting was held on December 2 at 9:00 a.m. at City Hall with the developer, Pulte Homes. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The overland drainage from the future development of properties south of Diffley Road will have to be collected and conveyed under Diffley Road and through the Oakbrooke Addition to the north. This runoff would be handled by the storm sewer system proposed with Project 748. As part of this project, it would be appropriate to install the correct size and capacity of storm sewer to handle this additional drainage. However, there is a significant size difference between the pipe size if detention ponds were provided with the future development on the southerly properties and the pipe size needed with out ponding. Included with this pipe size difference is a cost difference which relates to a special assessment. Letters have been sent to the affected property owners regarding this issue and they have been invited to the public hearing. Staff has not received any responses from the property owners at this time regarding the options available to them. Without an agreement to the proposed assessment from the benefiting property owners, staff will recommend the installation of the smaller pipe sizes which will require the construction of on-site detention ponds with future development of the properties south of Diffley Rd. ATTACHMENTS: • Feasibility Report, pages � through —13L. a city of aagan Report for Johnny Cake Ridge Road Extension Street and Utility Improvements City Project No. 748 Eagan, Minnesota December 1998 File No. 49-98-805 Bonestroo Rosene Anderlik SE Associates Engineers 6 Architects December 8. 1998 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 /OrKftrpp_ Rosel AMerks "AsiP[rxes W is 1'r A/Irrmsn�e Align; fpur (ippOr[wty fmylpyer Prvfmpsh Otto O 1dr1yFTc)O PF . Jesepn C AnderM1E PE • All L SOrvala. Pf • R¢nard E Turner PE • Gle R Cool. PE . Rosier, G S~,cht PE • Jerry A Rewrdon. Pf . Rooert W Rosene. PE and Sutsn M EDerIIO, C PA SMO, Ccrilol nu AtfOCNle grrrarpsb Howard A Sanford, PE • Ke Oh A Gordon, PE • Rdderl R /fef fern PE . Mchud W edsler, PE . 0".4 O Le"cita PE • RODert C RmseE. A I A • Ms,k A Manion PE Al l T RafAmsnn. PE . Ted K Ereld. PE • Ke th P Anrs deon PE • MarE R Rofft, PE S,dl P Woesmfon. PE L S • ROCer, f KolvrxOl . Agro, M Rwq . Mchall P Rau. /E Mian Rick Scl cit PE Offices $t /au1. Rocnrsler Wnlmar arid SI CIOW MN . Mnw". WI WeolRe com Re: Johnny Cake Ridge Road — Extension (Co. Rd. 30 — Deerwood Drive) Street & Utility Improvements City Project No. 748 BRA File No. 49-98-805 Dear Mayor and Council: Attached is our report for the Johnny Cake Ridge Road Extension Street and Utility Improvements. The proposed utility and street improvements are presented and discussed within the report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Sincerely, BONESTROO. ROS N`E. ANDERLIK & ASSOCIATES, INC. Ul Grii/�r/' M4. . Hanson MAH:lab Enclosures Reviewed by: Reviewed by: Date: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State oMinnejota Ma t A. Hanson ate: December S. 1998 Registration No.41 260 iz-iu-y2 93 2335 West Highway 36 a St. Paul, MN 55113 • 612-636-4600 a Fax: 612-636-1311 TABLE OF CONTENTS Letterof Transmittal................................................................................. I Tableof Contents...................................................................................... 2 Scope..................................................................................................... 4 Figure No. I — Location Plan.......................................................... 5 Recommendations..................................................................................... 6 Feasibility, Necessity, and Cost Effectiveness ............................................ 8 Discussion............................................................................................... 9 A. Sanitary Sewer.......................................................................... 9 B. Water Main............................................................................... 9 C. Services...................................................................................9 D. Storm Sewer Trunk and Lateral ................................................ 10 E. Streets......................................................................................11 CostEstimate........................................................................................... 13 Easements and Permits............................................................................... 14 AreaTo Be Included................................................................................. 14 Assessments.........................................................................................IS RevenueSources....................................................................................... 18 ProjectSchedule....................................................................................... 19 Appendix A — Preliminary Cost Estimate Appendix B — Preliminary Assessment Roll Appendix C — Oversizing Cost Estimates Johnny Cake Road Street and Ufihty Jmprovemenu 2 FIGURES Figure No. 2 — Sanitary Sewer Layout Figure No. 3 — Water Main Layout Figure No. 4 — Storm Sewer Layout Figure No. 5 — Street/Trail/Sidewalk Layout Figure No. 6 — Typical Street Section Figure No. 7 — Johnny Cake Ridge Road Intersections (DifHey Road, Deerwood Drive) Figure No. 8 — Existing Parcel Identification qs Johnnv Cake Road Street and Utility Improvements SCOPE Johnny Cake Ridge Road Extension Street and Utility Improvements are proposed from Diffley Road (County Road 30) to Deerwood Drive through the center of Oakbrooke Development Oakbrooke is a residential subdivision located immediately east of Interstate 35E, between Deerwood Drive and Difney Road (See Figure No. 1). Oakbrooke is a 117- acre site, zoned D - Il, which includes 313 single-family lots. The lots will be developed in four (4) phases over 5 years. The fust phase includes 80 lots and is shown on Figure 2. Johnny Cake Ridge Road is designated a neighborhood collector street and a Municipal State Aid (MSA) street in Eagan. Johnny Cake Ridge Road will be constructed in accordance with MSA Standards. The work proposed herein includes constructing utilities in Johnny Cake Ridge Road in conjunction with its street surface and abutting trails. In addition, trunk storm sewer improvements for Pond BP -35, BP -25, and BP -3 (See Figure No. 4) will be included as part of this project Johnny Cake Road Street and Dihry Improvements 4 Z. I iJ 0 . .... ... .. �Y 0b' Co Rd 30)1 1 V. 3 k? 0 1000 2000 7- 31 T Sccle-in feet LOCATION PLAN Bonestroo Rosene EAGAN. MINNESOTAAnderilk & FIGURE 1 Associates JOHNNY CAKE RIDGE ROAD Engineers & ArcNteM \4 9\ 4 99 080 5\ dwo\ 4998805rO 1. d wa NOVEMBER 1998 49-98-805 r �-j �F * . mlll 6 03 0 z 0 . .... ... .. �Y 0b' Co Rd 30)1 1 V. 3 k? 0 1000 2000 7- 31 T Sccle-in feet LOCATION PLAN Bonestroo Rosene EAGAN. MINNESOTAAnderilk & FIGURE 1 Associates JOHNNY CAKE RIDGE ROAD Engineers & ArcNteM \4 9\ 4 99 080 5\ dwo\ 4998805rO 1. d wa NOVEMBER 1998 49-98-805 RECOMMENDATIONS It is recommended that: • The feasibility report be reviewed by the City CounciUStaff and a public hearing be scheduled for December 15, 1998 • The developer's agreement for Oakbrooke include trunk area charges for utilities that have not been previously assessed in accordance with Eagan policy. The trunk area charges will finance trunk and trunk oversize costs for water main and storm sewer proposed herein • The City of Eagan Water Supply and Distribution Plan states homes lower than elevation 965 in the high pressure zone may require individual pressure reducing valves. An individual review of each home should be done when issuing building permits to determine if an individual pressure reducing valve is necessary. • The potential lateral storm sewer oversize cost north of Co. Rd. 30 (Di87ey Road) to Pond BP -35 be identified in a letter to the benefiting property south of Co. Rd, 30. In the event the benefiting property south of Co Rd 30 elects not to provide ponding to satisfy future water quality requirements and storm water retention, the lateral storm sewer oversize north of Co Rd 30 could be constructed The oversize cost would be assessed to the benefiting property south of Co Rd 30 Otherwise, the lateral storm sewer would be constructed based upon the assumed required ponding • The developer's grading plan adjacent to Pond BP -35 and all ponds shall comply with final pond designs Building elevations shall comply with freeboard requirements (3 feet) recommended in Eagan's 1990 Stormwater Management Plan. • The neighborhood collector oversize cost and bituminous trail on one side of Johnny Cake Ridge Road shall be financed by City of Eagan's Major Street Fund The street design shall comply with MSA standards 91 lohnnv Cake Road Street and Unho4niprovemenu rol • The Signal Justification Report (SJR) for a traffic control signal at Johnny Cake Ridge Road and Co. Rd. 30 does justify a traffic control signal being constructed at this time based on existing traffic volumes. If the traffic control signal is approved by Dakota County, the County will participate in accordance with its policy (509/6 County/50% City). The 50 percent City cost shall be financed by the City of Eagan's Major Street Fund. • The project schedule is proposed as follows: Present Feasibility Report November 17, 1998 Public Hearing December 15, 1998 Approve Plans and Specifications March 1999 Open Bids/Award Contract May 1999 Substantial Completion August 1999 Final Completion (Bituminous Wear Course) June 2000 Assessment Hearing Fall 1999 First Payment Due with Real Estate Taxes May 2000 • The project can best be carried out as one contract No Johnnv Cake Road Street and Uuliry Improvements 7 FEASIBILITY, NECESSITY, AND COST EFFECTIVENESS The project is feasible from an engineering standpoint and is in accordance with Eagan's Comprehensive Plans for utilities and streets. The project is necessary to allow new development north of Difiley Road to Deerwood Drive. The project is cost effective based on existing conditions and acceptable standards proposed to construct the improvements. Johnny Coke Road Street and Cnhry Improvemenu 8 DISCUSSION A. Sanitary Sewer Sanitary sewer in Johnny Cake Ridge Road is lateral (8" diameter) and will connect to two (2) existing sanitary sewers as shown on Figure No. 2 located at the back of this report. Sanitary sewer in Johnny Cake Ridge Road will be constructed of sufficient size and depth to serve the lots in the Oakbrooke subdivision. The sanitary sewer within Oakbrooke and the connecting streets to Johnny Cake Ridge Road will be constructed privately by the developer. Sanitary sewer stubs will be extended into the connecting streets to serve the first phase of Oakbrooke and future phases. B. Water Main In accordance with Eagan's Water Supply and Distribution Plan (dated 1996), it is proposed to construct a 12" diameter water main in Johnny Cake Ridge Road as shown on Figure No. 3 located at the back of this report. The 12" main will connect to the existing 16" main in Diflley Road and the existing 16" main in Deerwood Drive The required number of valves, fittings, and hydrants are also included In accordance with Eagan's Water Supply and Distribution Plan, it will be necessary to construct a pressure reducing station. The pressure reducing station is proposed to be constructed immediately south of Deerwood Drive in the westerly boulevard of Johnny Cake Ridge Road as shown on Figure No. 3. Johnny Cake Ridge Road would be located in the high pressure zone and will experience residual and static pressures of 75 and 92 pounds per square inch (psi) respectively City code states all homes with potential pressures higher than 80 psi are required to install a pressure reducing valve before the meter The City of Eagan Water Supply and Distribution Plan states homes lower then elevation 965 in the high pressure zone may require individual pressure reducing valves Therefore, at the time building permits in Oakbrooke are issued, a review shall be made to determine if an individual pressure reducing valve is required. C. Services Sanitary sewer and water services will not be constructed from the utilities in Johnny Cake Ridge Road All residential lots and townhomes will be served by utilities in adjacent side streets With the construction of Johnny Cake Ridge Road, three (3) adjacent "bubble" cul-de-sacs will Johnny Cake Road Street and bithty Improvemems /O/ 9 be built. The necessary sanitary sewer and water services will be constructed to the property line of each lot connected to these cul-de-sacs The costs associated with these services are represented accordingly in Appendix A under the water main and sanitary sewer tabulations D. Storm Sewer Trunk and Lateral Storm sewer proposed to be constructed as part of this project is shown on Figure No 4 located at the back of this report. Storm sewer in Johnny Cake Ridge Road is separated between the northerly storm sewer section, which will discharge to Pond BP -3 and the southerly storm sewer section, which will discharge to Pond BP -35. The southerly storm sewer section is not only designed to collect storm water runoff for Oakbrooke but also Cc Rd 30 and a portion of the undeveloped land south of Cc Rd 30 as shown on Figure No 4 The southerly storm sewer design assumes that ponding is provided south of Co. Rd as shown on Figure No. 4. However, the southerly storm sewer section may also be oversized to convey additional storm water north of Co. Rd. 30 to Pond BP -35 if ponding is not provided and requested by the benefiting property owners The ponding requirements for the drainage area south of Co. Rd 30 is 4.2 acre feet of storage The proposed storm sewer connecting Pond BP -35 to BP -35 1 to BP -3 and the outlet for Pond BP -25 are also shown on Figure No 4 and are considered trunk. The trunk storm sewer outlets for Pond BP -25.1 and BP -3 I are proposed to be constructed by the developer as part of Phase 2 and not this project. Pond BP -25 is a natural wetland and will be protected such that storm water runoff from developed areas will not discharge to it Pond BP -25.1 and BP -3.1 are located in backyards and are land -locked areas, which don't drain Storm water from developed areas will not be directed to Pond BP -25 1 and BP -3 1 Storm sewer pipe will be constructed to drain each of these ponds, however, their outlet elevation will be above the low ground elevation (Pond BP - 3.1 low ground elevation is 918 while Pond BP -25.1 is 920). The design considerations for each ponding area assuming ponding is provided south of Co. Rd. 30 is summarized below. Johnny Cake Road Street and Unhry Improvements 10 (1) HWL and NWL assume ponding south of Co Rd 30. The NN%1 has been lowered from 913 to 912 as proposed by the developer. The developer shall provide 3 -foot separation from HWL (920 + 3.0 = 923.0) to walkout and/or lowest window elevation. It is also proposed to extend a storm pipe (15" diameter) to serve as the overflow pipe from the Deerwood Reservoir to Pond BP -35.1. E. Street Johnny Cake Ridge Road, shown on Figure No 5 located at the back of this report, is 2870 feet in length and designated a neighborhood collector and a Municipal State Aid (MSA) street in Eagan Therefore, Johnny Cake Ridge Road will be constructed to MSA standards and City of Eagan standards for a neighborhood collector. It is proposed to construct Johnny Cake Ridge Road to a 36' width and a 35 MPH design speed The 36' width will provide for one driving lane in each direction The roadway will be striped in the center. The typical section for Johnny Cake Ridge Road based on 4500 vehicles a day (ADT), an assumed R value for the subgrade soil of 15 and a 1.7 % growth factor for 20 years requires a granular equivalency (GE) of 27. The proposed typical section is shown on Figure No 6 located at the back of this report and is listed below. Direct Drainage Granular Storage Outflow Select Granular Borrow Area NWL HWL (acre feet) (cfs) Pond BP -3 42.3 acres 897 905.2 7.3 10.5 Pond BP -3.1 4.2 acres 918 919 0.5 1.5 Pond BP -35.1 9.5 acres 910 911.5 1.9 6.7 Pond BP -35 49 2 acres 912(1) 920('1 14 6 Pond BP -25 5.4 acres 926 926.7 0.8 1.2 Pond BP -25.1 6 2 acres 920 921 0.8 1.7 (1) HWL and NWL assume ponding south of Co Rd 30. The NN%1 has been lowered from 913 to 912 as proposed by the developer. The developer shall provide 3 -foot separation from HWL (920 + 3.0 = 923.0) to walkout and/or lowest window elevation. It is also proposed to extend a storm pipe (15" diameter) to serve as the overflow pipe from the Deerwood Reservoir to Pond BP -35.1. E. Street Johnny Cake Ridge Road, shown on Figure No 5 located at the back of this report, is 2870 feet in length and designated a neighborhood collector and a Municipal State Aid (MSA) street in Eagan Therefore, Johnny Cake Ridge Road will be constructed to MSA standards and City of Eagan standards for a neighborhood collector. It is proposed to construct Johnny Cake Ridge Road to a 36' width and a 35 MPH design speed The 36' width will provide for one driving lane in each direction The roadway will be striped in the center. The typical section for Johnny Cake Ridge Road based on 4500 vehicles a day (ADT), an assumed R value for the subgrade soil of 15 and a 1.7 % growth factor for 20 years requires a granular equivalency (GE) of 27. The proposed typical section is shown on Figure No 6 located at the back of this report and is listed below. Johnny Cake Road Streer and Utility Improvements /V 11 Granular Thickness Equivalency Select Granular Borrow 16" 8 Class 5, 100°io crushed 10" 10 Bituminous Base 3" 6" Bituminous Wear 1.5" 3 4 Total 27.4 Johnny Cake Road Streer and Utility Improvements /V 11 A center island will be constructed in Johnny Cake Ridge Road just north of the intersection with Difiley Road to accommodate right, through, and left turn lanes. A center island is required to align with the existing center island south of DifTley Road and because only one left turn lane is required north of Diftley Road where a double left turn lane exists south of DifTley Road (See Figure No. 8). A left turn lane and a right turn lane in Difiley Road into the Oakbrooke Development will also be constructed as required by Dakota County. At Deerwood Drive and Johnny Cake Ridge Road, its proposed to restripe Deerwood Drive to include a center left turn lane at Johnny Cake Ridge Road. Also included is a right turn lane in Deerwood Drive for east bound traffic turning south onto Johnny Cake Ridge Road The existing width of Deerwood Drive is 48 feet face of curb to face of curb. An 8 -foot wide bituminous trail is also proposed along both sides of Johnny Cake Ridge Road An 8' boulevard will be provided between the trail and the curb. A traffic control signal is proposed at the intersection of Johnny Cake Ridge Road and Diffley Road A Signal Justification Report (SJR) has been prepared justifying the traffic control signal Warrant No 1 I (peak hour volume) was met based on existing traffic volumes Warrant No. 2 (interruption of continuous traffic) and Warrant No. 9 (4 -hour volume) are met once Johnny Cake Ridge Road is connected to Deerwood Drive and Phase I in Oakbrooke is fully developed. Once Oakbrooke is fully developed and the undeveloped land south of Co. Rd 30 is developed, Warrant No. 1 — Minimum Vehicular Volume and Warrant No. 8 — Combination of Warrants, are also met. Johnny Cake Road Street and Un6ty Improvements 12 COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report, which is also summarized below. The total estimated project cost is 51,715,490, which include 5 percent contingencies and 30 percent indirect costs. Indirect costs include administrative, engineering, construction interest, and legal expenses. Sanitary Sewer Water Main Storm Sewer Street Turn Lanes Bituminous Trails Traffic Control Signal Total Contract Amount 5257,400 5248,900 5340,180 5581,010 552,400 $40,400 5195,200 $1,715,490 Johnny Cake Road Street and UnGry Improvements 13 EASEMENTS AND PERMITS A permanent and temporary easement will be required from Parcel 015-50 located in the southeast corner of Johnny Cake Ridge Road and Deerwood Drive (See Figure No. 5). The table below shows the estimated permanent easement required from Parcel 015-50. This report assumes the permanent easement will be acquired at no cost to the City. Parcel Permanent Easement Ft. 015-50 12,000 Permits are required from the MPCA, MCES, Minnesota Health Department, Dakota County, and MPDES. AREAS TO BE INCLUDED SW '/. Section 21 Parcel No. 016-50 - Oakbrooke Parcel No. 011-51 — Oakbrooke Parcel No. 015-50 NE'/. Section 29 Parcel No. 020-01 Parcel No. 010-01 Parcel No. 041-01 AM NW '/: Section 28 Parcel No. 030-28 Parcel No. 010-28 Parcel No. 020-28 Mallard Park 4'° Addition Outlot A Outlot B Johnny Cake Road Street and Utihry Improvements J4 ASSESSMENTS Assessments are proposed to be levied against the benefited property and are presented in Appendix B located at the back of this report. All lateral assessment costs will be revised based on final costs It is assumed for purposes of this report, any financial obligation identified in the City of Eagan staff report for Oakbrooke Development (e.g trunk area charges for utilities and possible lateral benefit charges for utilities in Diffley Road and Deer -wood Drive), will be included in the Developer's Agreement A. Sanitary Sewer Sanitary Sewer proposed herein is lateral Therefore, all costs proposed herein are to be assessed to Oakbrooke and Parcel 015-50 on a front foot basis as shown on Figure No. 7. The estimated front foot rate is $44.61 (5257,400 / 5,770 FF = $44.61 per FT). B. Water Main All lateral water main proposed herein is to be assessed to Oakbrooke and Parcel 015-50 at the lateral benefit rate on a front foot basis as shown on Figure No 7. The estimated front foot rate is $25.75 (5148,580 / 5,770 FF=525 75 per FF) The trunk water main oversize cost (8' to 12") is detailed in Appendix C located at the back of this report Trunk water main (pressure reducing station) and trunk water main oversize will be financed by the City of Eagan. C. Storm Sewer Lateral storm sewer in Johnny Cake Ridge Road is proposed to be assessed to Oakbrooke and Parcel 015-50 on a front foot basis as shown on Figure No. 7. The estimated front foot rate is 547.08 (5271,680 / 5,770 FF = S47 08 per FF) The lateral storm sewer oversize cost from Co Rd 30 to Pond BP -35 if ponding is not provided south of Co. Rd 30 is detailed in Appendix C and is proposed to be assessed on an area basis (square foot) if requested by the property owners A preliminary assessment roll is also included in Appendix C. The estimated square foot rate for the lateral storm sewer oversize is $O 14 ($77,200 / 552.345 SF = SO 14/SF) Trunk storm sewer will be financed by the City of Eagan /)- 7 Johnny Cake Road Street and Chlrt,v Improvements 15 D. Street Johnny Cake Ridge Road is a neighborhood collector street in Eagan and is oversized to convey additional traffic beyond a typical residential street Therefore, it is proposed to assess Johnny Cake Ridge Road based on a residential design section (32' width, 7 ton design thickness). The granular equivalency for the residential design street is 18. The proposed typical section for the residential section is listed below The neighborhood collector oversize cost is detailed in Appendix C. The City of Eagan will finance neighborhood collector oversize cost and 50 percent of the traffic control signal. The remaining 50 percent cost for the traffic control signal will be financed by Dakota County in accordance with their policy. E. Turn Lanes Right and left tum lanes are to be constructed in Diffley Road and Deerwood Drive at their connection to Johnny Cake Ridge Road The turn lanes are necessary to facilitate the traffic volumes expected in Johnny Cake Ridge Road The estimated traffic volume in Johnny Cake Ridge Road due to Oakbrooke Development is 3200 ADT once fully developed, while the estimated traffic volume in Johnny Cake Ridge Road due to the connection at Deerwood Drive and Diffley Road in 1999 is 800 ADT The total traffic volume in Johnny Cake Ridge Road is 4000 ADT. Therefore, it is proposed 80 percent (3200 ADT/4000 ADT) of the Turn Lane cost in Diffley Road and Deerwood Drive be assessed to Oakbrooke Development and Parcel 015-50 on a front foot basis similar to other lateral costs. The estimated front foot rate is 57.27 ($52,400 x 80% / 5770 FF=57.27) The remaining 20 percent will be financed by the City of Eagan's Major Street Fund Johnny Cake Road Street and Unhrylmprowments 16 Granular Thickness Equivalency Select Granular Borrow 12" 6 Class 5, 100% crushed 6" 6 Bituminous Base 2" 4 Bituminous Wear 1" 225 Total 18.25 The neighborhood collector oversize cost is detailed in Appendix C. The City of Eagan will finance neighborhood collector oversize cost and 50 percent of the traffic control signal. The remaining 50 percent cost for the traffic control signal will be financed by Dakota County in accordance with their policy. E. Turn Lanes Right and left tum lanes are to be constructed in Diffley Road and Deerwood Drive at their connection to Johnny Cake Ridge Road The turn lanes are necessary to facilitate the traffic volumes expected in Johnny Cake Ridge Road The estimated traffic volume in Johnny Cake Ridge Road due to Oakbrooke Development is 3200 ADT once fully developed, while the estimated traffic volume in Johnny Cake Ridge Road due to the connection at Deerwood Drive and Diffley Road in 1999 is 800 ADT The total traffic volume in Johnny Cake Ridge Road is 4000 ADT. Therefore, it is proposed 80 percent (3200 ADT/4000 ADT) of the Turn Lane cost in Diffley Road and Deerwood Drive be assessed to Oakbrooke Development and Parcel 015-50 on a front foot basis similar to other lateral costs. The estimated front foot rate is 57.27 ($52,400 x 80% / 5770 FF=57.27) The remaining 20 percent will be financed by the City of Eagan's Major Street Fund Johnny Cake Road Street and Unhrylmprowments 16 F. Bituminous Trailways An 8' wide bituminous trail is to be constructed along both sides of Johnny Cake Ridge Road The City of Eagan will finance the cost for one trail while Oakbrooke Development and Parcel 015-50 are proposed to be assessed the cost of the other trail. The cost is proposed to be assessed on a front foot basis similar to other laterals The estimated front foot rate is $3.50 (520,700 / 5,777 FF = 53.50). /09 Johnm Cake Road Street and Uttluv Improvements 17 REVENUE SOURCES Revenue to cover the cost of this project are as follows: A Sanitary 5ewer Lateral Total Sanitary Sewer Project Cost Assessment Balance Revenue 5257,400 5257,400 $257,400 $257,400 -0- B. 0- B. Water Main Lateral $148,580 $148,580 Trunk $35,300 Trunk Water Main Oversize $65,020 Total Water Main $248,900 $148,580 4100,320 C. Storm Sewer Lateral S271,680 $271,680 Trunk $68,500 Total Storm Sewer $340,180 $271,680 -568,500 D. Street Residential Street Equivalent $313,985 S313,985 Neighborhood Collector Oversize S267,025 Bituminous Trail $40,400 $20,200 Total Street $621,410 5334,185 -$287,225 E. Turn Lanes Turn Lanes Total Turn Lanes F. Traffic Control Signal Signal Dakota County Total Traffic Control Signal Total Balance $52,400 S41,920 552,400 $195,200 S195,200 $41,920 $-10,480 97,600 $97,600 497,600 51,715,490 S1,151,365 -5564,125 The project deficit (-S564,125) will be financed by the respective utility and street funds Johnny Cake Road Street and Uudry /mprovemenu JA PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Substantial Completion Final Completion (Bituminous Wear Course) Assessment Hearing First Payment Due with Real Estate Taxes November 17, 1998 December 15, 1998 March 1999 May 1999 August 1999 June 2000 Fall 1999 May 2000 Johnny Coke Road Srreer and UtrlGry Improvements 19 1 city of eagan Appendix A Preliminary Cost Estimate APPENDIX A PRELIMINARY COST ESTIMATE JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 A. SANITARY SEWER Quantity Item Unit Price Total Price 1605 Lin. Ft. 8" PVC, SDR 35, 0'-14' dp fl -in. Ft. 25.00 $40,125 300 Lin. Ft. 8" PVC, SDR 35, 14'-22' dp / Lin. Ft. 30.00 9,000.00 788 Lin. Ft. 8" PVC, SDR 35, 22'-28' dp / Lin. FL 40.00 31,520.00 685 Lin. Ft 8" PVC, SDR 35, 28'-34' dp / Lin. Ft. 50.00 34,250.00 19 Each Std. 4' dia MH 2/cstg / Each 1,250.00 23,750.00 1 Each Connect to ex MH / Each 450.00 450.00 255 Lin. Ft. Manhole depth greater than 8' dp / Lin. Ft. 75.00 19,125.00 90 Lin. Ft. Outside drop / Lin. Ft 125.00 11,250.00 1500 Lin. Ft. Rock stabilization below pipe/ Lin Ft. 2.50 3,750.00 3360 Lin. Ft. Mechanical trench comp. / Lin. Ft. 1.25 4,200.00 18 Each 8" x 4" Wyes / Each 40.00 720.00 1500 Lin. Ft. 4" PVC, SDR 35, /Lin. Ft. 7.00 10,500 00 Subtotal $188,600.00 +5% Contingencies $9,400.00 $198,00000 +30% Indirect Costs $59.40000 TOTAL SANITARY SEWER $257,400.00 113 B. Water Main Lateral entity Item Unit Price Total Price 2900 Lin. Ft. 12" DIP water main / Lin. Ft. $30.00 $87,000.00 380 Lin. Ft. 8" DIP water main / Lin. Ft. 20.00 7,600.00 1 Each 16" x 12" wet tap / Each 2,500.00 2,500.00 8 Each 12" B.V. & box / Each 1,250.00 10,000.00 7 Each 8" G.V. & box / Each 575.00 4,025.00 520 Lin. Ft. 6" DIP Watermain / Lin. Ft. 16.00 8,320.00 6 Each 6" GV & Box / Each 500.00 3,000.00 6 Each Hydrant @ / Each 1,500.00 9,000.00 10015 Lbs. Fittings / Lbs. 2.00 20,030.00 1 Each Connect to ex. 16" WM / Each 750.00 750.00 1000 Lin. Ft. Rock stabilization below pipe / Lin. Ft. 2.50 2,500.00 3800 Lin. Ft. Mechanical trench comp. / Lin. Ft. 1.25 4,750.00 18 Each 1" Corporation stops / Each 35.00 630.00 18 Each 1" Curb box / Each 100.00 1,800.00 1500 Lin. Ft. 1" Type K Copper / Lin. Ft. 600 9,000.00 Subtotal $156,500.00 +5% Contingencies $7,800.00 $164,300.00 +30% Indirect Costs $49,300.00 Total Lateral Water Main $213,600.00 Trunk 1 Each Pressure Reducing Station Subtotal +5% Contingencies +30% Indirect Costs Total Trunk Water Main //y Total Water Main 23.000 00 $23,000.00 $23,000.00 $1,700.00 $24,700.00 $10,600.00 $35,300.00 $248,900.00 C. Storm Sewer Lateral Quantity Item Unit Price Total Price 60 Cu. Yd. Rip rap / Cu. Yd. 60.00 $3,600.00 2 Each Free flowing skimmer / Each 2,500.00 5,000.00 1 Each Conned to ex. MH / Ech 350.00 350.00 1 Each Conned to ex. Storm sewer / Each 400.00 400.00 1200 Lin. Ft. Improved pipe foundation / Lin. Ft. 3.50 4,200.00 4000 Lin. Ft. Mech. Trench comp. / Lin. Ft, 2.00 8,000.00 350 Lin. Ft. Silt fence/ Lin. Ft. 2.00 700.00 1500 Lin. Ft. 4" P.E. drain tile 8.00 12,000.00 650 Lin. Ft. 12" RCP Cl. 5 / Lin. Ft. 16.00 10,400.00 410 Lin Ft. 18" RCP Cl 5 / Lin Ft, 18.00 7,380.00 700 Lin. Ft. 21" RCP CI 5 / Lin. Ft. 24.00 16,800.00 230 Lin. Ft. 24" RCP Cl. 5 / Lin. Ft. 27.00 6,210.00 20 Lin. Ft. 27" RCP Cl 5 / Lin Ft. 30.00 600.00 1760 Lin. Ft. 36" RCP Cl 5 / Lin. Ft. 34.00 59,840.00 16 Each Std. CB w/ cstg / Each 900.00 14,400.00 8 Each Std. 4' dia CBMH w/ cstg / Each 1,200.00 9,600.00 5 Each Std. 4' dia. MH w/ cstg. / Each 1,200.00 6,00000 12 Each Std 5' dia. MH w/ cstg / Each 1,750.00 21,000.00 120 Lin Ft. MH Depth greater than 8 dp / Lin. Ft. 70.00 8,400.00 1 Each 30" F.E.S 1,900.00 1,900.00 1 Each 36" F.E.S. 2,250.00 2,250.00 Subtotal 199,030.00 +5% Contingencies 9,950.00 $208,980.00 +30% Indirect Costs 62,700.00 Total Lateral Storm Sewer $271,680.00 Il�t9 300 Lin, Ft. 12" RCP Cl. 5 / Lin. Ft. 1600 $4,800.00 400 Lin. Ft. 15" RCP Cl. 5 0-8' Deep/Lin. Ft 17.00 6,800.00 690 Lin. Ft. 18" RCP Cl, 5 / Lin. Ft. 1800 12,420.00 5 Each Std. 4' dia. MH w/ cstg / Each 1,200 00 6,000.00 3 Each Skimmers / Each 2,500.00 7,500.00 2 Each 12" F.E.S. / Each 75000 1,500.00 1 Each 15" F.E S / Each 1,200.00 1,200.00 24 Cu. Yd. Rip Rap/ Cu. Yd. 6000 1,440.00 400 Lin. Ft. Improved pipe foundation 350 1,400.00 1000 Lin. Ft. Mech. Trench Comp. 2.00 2,000.00 2 Acre Seeding 1.20000 2,400.00 1 Each Conned to existing MH/Each 35000 350.00 2 Each Std. 4' dia. MH w/ cstg / Each 1,200.00 2,400.00 Subtotal 50,200.00 +5% Contingencies 2,500.00 $52,700.00 +30% Indirect Costs 1 !� Total Lateral Storm Sewer 15,800.00 $68,500.00 Total Storm Sewer $340,180.00 D. Street Qua Item Unit Price Total 200 Sq. Yd. Install concrete median / Sq. Yd. 34.00 $6,800.00 8400 Lin, Ft. B618 concrete curb & gutter / Lin. Ft. 8.00 67,200.00 10200 Sq, Yd. Subgrade preparation Sq. Yd. 0.75 7,650.00 1000 Cu. Yd. Subgrade correction / Cu. Yd. 5.00 5,000.00 10000 Cu. Yd. Select Granular borrow / Cu. Yd. 5.00 50,000.00 11500 Ton Cl. 5, Aggregate base. 100% crushed /Ton 8.00 92,000.00 3000 Ton 2331 Bituminous base course / Ton 2300 69,000.00 1530 Ton 2341 Bituminous wear course / Ton 26.00 39,780.00 1000 Gal. Bituminous material for tack coat / Gal 1.50 1,500.00 750 Lin. Ft. Reinforcing for concrete curb & gutter/ Lin. Ft. 1.00 750.00 300 Sq Yd. Concrete valley gutter / Sq. Yd. 34.00 10,200.00 47 Each Storm sewer inlet protection / Each 4200 1,974.00 10 Each Standard Residential Street Light / Each 2,650.00 26,500.00 5500 Sq Yd. Highland sod w/ 4" topsoil and fertizer / Sq. Yd. 650 35,750.00 5770 Lin. Ft. 4" epoxy paint stripping /Lin. Ft. 200 11,540.00 Subtotal $425,650.00 +5% Contigencies +5% Contigencies $21,280.00 $1,900.00 $446,930.00 +30% Indirect Costs $134,080.00 +30% Indirect Costs Total Street $12,100.00 $581,010.00 E. Tum Lanes Quantity Item Unit Price Total Price 500 Cu. Yd. Common excavation $5.00 $2,500.00 300 Sq. Yd. remove 8618 curb & gutter / Sq. Yd. 2.50 750.00 1335 Lin. Ft. B618 curb & gutter / Lin. Ft. 8.00 10,680.00 275 Ton Bituminous base course / Ton 23.00 6,325.00 140 Ton Bituminous wear course / Ton 26.00 3,640.00 85 Gal Bituminous material for tack coat / Gal. 1.50 127.50 3325 Lin. Ft. 4" epoxy paint stripping / Lin. Ft. 2.00 6,650.00 150 Lin. Ft. 24" epoxy block stripping / Lin. Ft. 10.00 1,500.00 7 Each Epoxy directional tum arrows / Each 150.00 1,050.00 432 Sq. Ft. Pedestrian crossing blocks / Sq. Ft. 2.30 993.60 4160 Lin. Ft. Remove 4" Paint Striping /Lin. Ft. 1.00 4,160.00 Subtotal $38,400.00 +5% Contigencies $1,900.00 $40,300.00 +30% Indirect Costs $12,100.00 Total Street $52,400.00 14 F. Trailway Bituminous Trail Quantity 5145 Sq Yd item 8' wide bituminous tra G. Traffic Control Signal Quantity Item Unit Price thick, 6" Cl. 5) / SY $5.75 Subtotal +5% Contigencies +30% Indirect Costs Total Bituminous Trail 1 Each Traffic control signal /each Subtotal +5% Contigencies +30% Indirect Costs Total Signal p7 Unit Price $143, Total Price $29,590.00 $29,590.00 $1,480.00 $31,070.00 $9,330.00 $40,400.00 Total Price $143,000.00 $143,000.00 7,150.00 $150,150.00 45,045.00 $195,200.00 1 city OF caagan Appendix B Preliminary Assessment Roll //8 APPENDIX B PRELIMINARY ASSESSMENT ROLL JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 Parcel Description Assessable Front Footage (F. F.) Rate/F.F. Assessable Rate 1 S.F. Area (S.F.) Total A) Sanitary Sewer -Lateral 3,600 $57.92 $208,503.64 Section 21 SW 1/4 200 $57.92 11,583 54 Parcel 011-51 3,600 $44.61 $160,596.19 Parcel 015-50 200 $44.61 8,922.01 Parcel 016-50 1,970 $44.61 87,881.80 Total 5,770 $257,400.00 B) Water Main -Lateral 3600 $7.27 $26,154.59 Section 21 SW 1/4 200 $7.27 1453.03 Parcel 011-51 3,600 $25.75 $92,701.58 Parcel 015-50 200 $2575 5,150.09 Parcel 016-50 1,970 $25.75 50,728.35 Total 5,770 $148,580.00 C) Storm Sewer a) Storm Sewer -Lateral Section 21 SW 1/4 Parcel 011-51 3,600 $47.08 $169,505.72 Parcel 015.50 200 $47.08 9,416.98 Parcel 016-50 1,970 $47.08 92,757.30 Total 5,770 $271,680.00 D) Street/Bituminous Trails Section 21 SW 1/4 Parcel 011-51 3,600 $57.92 $208,503.64 Parcel 015-50 200 $57.92 11,583 54 Parcel 016-50 1,970 $57.92 114,097.82 Total 5,770 $334,186.00 E) Tum Lanes Section 21 SW 114 Parcel 011.51 3600 $7.27 $26,154.59 Parcel 015-50 200 $7.27 1453.03 Parcel 016-50 1970 $7.27 1431238 Total 5770 $41,920.00 TOTAL $1,053,765.00 //9 APPENDIX B SUMMARY PRELIMINARY ASSESSMENT ROLL JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 Street Sanitary Water Storm Bituminous Tum Parcel Description Sewer Main Sewer Trails Lanes Total Section 21 SW 1/4 Parcel 011-51 Parcel 015-50 Parcel 016-50 TOTAL 160,596 92,700 169,506 208,503 26,155 657,460 8,922 5,150 9,417 11,584 1,453 36,526 87,882 50,730 92,757 114,098 14,312 359,779 257,400 148,580 271,680 334,185 41,920 1,053,765 i city of aagan Appendix C Oversizing Cost Estimates APPENDIX C OVERSIZING COST ESTIMATES JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 A. Trunk Water Main Oversize Quantity Item Unit Price 2840 Lin. Ft. 8" DIP to 12" DIP /Lin. Ft $12.00 1 Each 16" x 7" wet tap vs 16" x 12" tap / Each 100.00 7 Each 8" G.V. vs 12" B V / Each 675.00 4365 Lbs. Fittings for 8" vs 12" / lbs 2.00_ Subtotal +5% Contingencies +30% Indirect Costs Total Water Main Total Price $34,080+00 100.00 4,725+00 8,730.00 $47,635.00 2,385.00 $50,020.00 15.000.00 $65,020.00 B. Lateral Stone Sewer Oversize (Co. Rd. 30 to Pond BP -35)- Costs, Assessment Role If needed ntity Item Unit Price Total Price 410 Lin. Ft. Oversize 15' RCP to 48" RCP / Lin Ft $68.00 $27,880.00 270 Lin. Ft. Oversize 21" RCP to 48" RCP / Lin. Ft. $64.00 $17,280.00 150 Lin. Ft. Oversize 30" RCP to 54" RCP / Lin. Ft. 76.00 11,400.00 Subtotal 56,560.00 +5% Contingencies 2,830.00 $59,390+00 +30% Indirect Costs 17,810.00 Total Lateral Storm Sewer $77,200.00 Parcel Assessable Description Front Footage Rate/F.F. Assessable Rate / S.F. Total (F•F•) Area IS -F-1 Storm Sewer - Oversizing Lateral with No Ponding South of Co. Rd. 30 Section 28 NW 114 Parcel 030-28 37,200 $0.14 $5,199.36 Parcel 010-28 129,580 0.14 18,111.10 Parcel 020-28 24,785 0.14 3,464.14 Section 29 NE 1/4 Parcel 020-01 8,820 0.14 953.22 Parcel 010.01 3,720 0.14 51994 Parcel 041-01 53,940 0.14 7,539.07 Mallard Park 4th Addition Outlot A 148,150 0.14 $20,708.59 Outlot B 148,150 0.14 20,706.59 j` Total Storm Sewer - Oversizing Lateral 652,346 $77,200.01 C. Neighbortlood Collector Oversize Quantity Item 7500 Cu. Yd. Select Granular Borrow / Cu. Yd. 9150 Ton Cl. 5, Aggregate base, 100% crushed / Ton 2600 Ton 2331 Bituminous Base Course / Ton 600 Ton 2341 Bituminous wear course / Ton 1300 Gal Bituminous material for tack coat / gal. 6100 Sq. Yd. Subgrade Preparation / Sq. Yd. 600 Cu. Yd. Subgrade Correction / Cu. Yd. Subtotal +5% Contigencies +30% Indirect Costs Total Street Unit Price Total Price 5.00 37,500.00 8.00 73,200.00 23.00 59,800.00 26.00 15,600.00 1.50 1,950.00 0.75 4,575.00 5.00 3,000.00 $195,625.00 $9,780.00 $205,405.00 $61,620.00 $267,025.00 1 city of aagan Figures I ---------------- LLj 001 Z w Z C'D X 0 SANITARY SEWER A. - itze DIFFILEY RD (Co.Rd. 30) y 0 500 1000 Scale in feet EAGAN, MINNESOTA lCo)"5' FIGURE 2 JOHNNY CAKE RIDGE ROAD \49\4998805\dwo\4998805r02.dwQ NOVEMBER 1998 49-98-805 I I . C Bonestm Rosen mzm Anderilk & " Associates Engineers & Archfteds jt - All itze DIFFILEY RD (Co.Rd. 30) y 0 500 1000 Scale in feet EAGAN, MINNESOTA lCo)"5' FIGURE 2 JOHNNY CAKE RIDGE ROAD \49\4998805\dwo\4998805r02.dwQ NOVEMBER 1998 49-98-805 I I . C Bonestm Rosen mzm Anderilk & " Associates Engineers & Archfteds PRESSURE REDUCING STATION /WATER 'A" TOWERb. % 70 ......... .. DIFFILEY RD (Co.Rd. 30) '7:E -A uj I le < 0 500 1000 > z uj f Scole in feet z m 0 --20 WATER MAIN Bonestroo Rosene EAGAN, MINNESOTA FIGURE 3 Anderlik &Associates JOHNNY CAKE RIDGE ROAD /��ErM;lneens & Architects \49\ 4998805\dwQ\4998805rO3.dwo NOVEMBER 1998 49-98-805 ORM SEWER FOR WAT TO R 18. OVE LOW /136 .6 TER 0 OWE VAN , % 2* B 35 p 3 (48" 36 48' ... ... ..... 4 48 — DIFFLEY RD (C 0. R d. Oy EXISTING STORM SEWER\, 7_�% L 7 OVERSIZE STORM SEWER AREA SOUTH OF CORD. wo uj ...... . LEGEND (48*) — STORM SEWER SIZE i j z Fr WITHOUT PONDING SOUTH r Z m 0 500 1000 OF CORD. 30 0 Scale ip 4 A y STORM SEWER Bonestroo 0130 Rosene EAGAN, MINNESOTA FIGURE Anderlik & 4 " Associates JOHNNY CAKE RIDGE ROAD Engimmrs & ArchftKu \49\4998805\dwa\4998805rO4.dwo NOVEMBER 1998 49-98-805 H FA" I EA�EIWIENT =(P CEL 015-50) T* -A ........... JF 0 00, I % ----- DIFFLEY RD (Co.Rd. 30) Li < Q: S z z 0 STREET IMPROVEMENTS Sonestroo Rosen EAGAN, MINNESOTA FIGURE 5 Anderilk &Associates JOHNNY CAKE RIDGE ROAD ArChRects \49\4998805\dwG\4998805r05.dwa NOVEMBER 1998 49-98-805 Row ROW 35' 35' 8' 8' 118' 18' 8' 1 Design Centerline 6618 Concrete Grade Slope 1/4".Ft. Curb & Gutter Slope 0.015/Ft Sod with Topsoil INSET "A" Sod with Topsoil 2" Bituminous Path 2" Bituminous Path 6" Class 5 Aggregate Bose 6" Class 5 Aggregate Bose INSET "A" TYPICAL SECTION /2" Type 41 Bituminous Wear Course Type 31 Bituminous Bose Course Class 5 Aggregate Bose Course lu Select Granular Material TYPICAL SECTION JOHNNY CAKE RIDGE ROAD NO SCALE EAGAN, MINNESOTA��^ Y FIGURE 6 JOHNNY CAKE RIDGE ROAD \49\4998805\dwo\4998805rO5.dw a NOVEMBER 1998 49-98-805 I1 JABonestroo Rosene OEM Anderlik & Associates Engineers & Architects ROW 010-01 u 016 A. %ve; 4 a D 74 IFFLEY RD (Co.Rd. 3t a C-4 0 0 m ... 0 74=w 0 .............. 0 040 n —01 i< 0 0 D I U MALLARD IZW PARK 4TH Z 0 ADDITION a: 0— lz"' cr . ......... -- - ----- --- A�. \\A EXISTING PARCEL IDENTIFICATION Bonestroo Rosene Anderlik & EAGAN, MINNESOTA FIGURE 7 Associates JOHNNY CAKE RIDGE ROAD �30 Enginoers & ArChitecLs \ 4 9 \ 4 9 9 8 8 0 5\ d w a \ 4 9 9 8 8 0 5 r 0 B. d w a NOVEMBER 1998 49-98-805 /* J/ D 74 IFFLEY RD (Co.Rd. 3t a C-4 0 0 m ... 0 74=w 0 .............. 0 040 n —01 i< 0 0 D I U MALLARD IZW PARK 4TH Z 0 ADDITION a: 0— lz"' cr . ......... -- - ----- --- A�. \\A EXISTING PARCEL IDENTIFICATION Bonestroo Rosene Anderlik & EAGAN, MINNESOTA FIGURE 7 Associates JOHNNY CAKE RIDGE ROAD �30 Enginoers & ArChitecLs \ 4 9 \ 4 9 9 8 8 0 5\ d w a \ 4 9 9 8 8 0 5 r 0 B. d w a NOVEMBER 1998 49-98-805 14'- 14" 14 18 —--........_ 14, 12' . DIFFLEY ROAD14 ---------------y --------------- --- feet 400 2' y i ,2r 14C.S.A.M_b) L 13'-/ i It I;;; I X-14' :414' 14� 12. 0 200 400 14 —r *I 12' ai F=14' Scale in feet DIFFLEY RD & DEERWOOD DR INTERSECTION DETAILS "Bonestroo Rosene o Anderlik & EAGAN, MINNESOTAFIGURE 8 Associates JOHNNY CAKE RIDGE ROAD /� / Engineers s Architects \49\4998805\dwa\4998805,09.dwa DECEMBER 1998 49-98-805 Agenda Information Memo December 15, 1998 ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 752 (Johnny Cake Ridge Road — Street Overlay) and, if approved, authorize the preparation of detailed plans and specifications. • This portion of Johnny Cake Ridge Road was constructed in phases between 1974 and 1978 as part of various adjacent developments. The street is a neighborhood collector providing access to a number of residential neighborhoods. Johnny Cake Ridge Road is also a Municipal State Aid route which connects Cliff Road (County Road 32) to Diffley Road (County road 30). • As a part of the City's Pavement Management Program, a structural overlay rehabilitation of Johnny Cake Ridge Road has been programmed for 1999 in the 5 -Year CEP since 1995. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements on this portion of Johnny Cake Ridge Road. • On November 17, 1998, the feasibility report for Project 752 was presented to the City Council and a Public Hearing was scheduled for December 15 to formally present and discuss the report with the neighborhood. • An informational meeting was held on December 3 at 6:30 p.m. at City Hall. Of the 28 parcels proposed to be assessed, no one attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pagesL through Z. • Project Information Summary, page I /32 City of Eagan Report for Johnny Cake Ridge Road —Cliff Road to Teal Cove Street Improvements City Project No. 752 Eagan, Minnesota November 1998 133 city of eagan Dear Mayor and City Council Attached is our report for the Johnny Cake Ridge Road Street Improvements, City Project No 752. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report Sincerely, John P. Gorder Development/Design Engineer I hereby cerufi' that this report was prepared by me or under my direct supm-ision and that I am a duly Registered Professional Engineer under the laws of the State of Miinni�esout �J / hn P. Gorder Date: Reg. No. 22813 7 Reviewed By "' / �` t 1 J //- l3 -`7F Dept of Public Works Date f. Reviewed By (—a F ce Dept Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PtLO7 KNOB RGAUTHE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POIN: EAGAN. MINNESOTA 55122-1897 EAGAN MINNESOTA 55122 PHONE (651) 681.4600 PHONE (651) 681-6300 FAX (651) 681-4612 / 2 Equol OpportunM Employe/ FAX (651)681-360 TPD (651)454-8535 J TDD (651)454$535 THOMAS EGAN Moyv November 13, 1998 PATRICIA AWADA BEA BLOM9UIST Honorable Mayor and City Council SANDRA A MASIN City of Eagan THEODORE WACHTrr, caeca Mambas 3830 Pilot Knob Road THOMAS HEDGES Eagan, MN 55122 CM Aomv Rola E. J VAN OVERSEKE RE: Johnny Cake Ridge Road Street Improvements Report CIN Clan City Project No. 752 Dear Mayor and City Council Attached is our report for the Johnny Cake Ridge Road Street Improvements, City Project No 752. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report Sincerely, John P. Gorder Development/Design Engineer I hereby cerufi' that this report was prepared by me or under my direct supm-ision and that I am a duly Registered Professional Engineer under the laws of the State of Miinni�esout �J / hn P. Gorder Date: Reg. No. 22813 7 Reviewed By "' / �` t 1 J //- l3 -`7F Dept of Public Works Date f. Reviewed By (—a F ce Dept Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PtLO7 KNOB RGAUTHE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POIN: EAGAN. MINNESOTA 55122-1897 EAGAN MINNESOTA 55122 PHONE (651) 681.4600 PHONE (651) 681-6300 FAX (651) 681-4612 / 2 Equol OpportunM Employe/ FAX (651)681-360 TPD (651)454-8535 J TDD (651)454$535 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction.................................................................................................................... 1 Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................. 2 StreetEvaluation............................................................................................................. 2 Proposed Improvements................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 3 Assessments................................................................................................................... 4 Street Resurfacing................................................................................................4 ResidentialLots.................................................................................................... 4 PublicFacilities.................................................................................................... 5 Assessment Financing Options........................................................................................ 6 RevenueSource..............................................................................................................6 ProjectSchedule............................................................................................................. 7 /,3,5� LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill and Overlay /340 November 1998 Street Improvement Report Johnny Cake Ridge Road (Cliff Road to Teal Cove) Eagan, AI's" Introduction As a pan of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance A Five -Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information Johnny Cake Ridge Road (Cliff Road to Teal Cove) has been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location Johnny Cake Ridge Road (Cliff Road to Teal Cove) is a 44 -foot wide Municipal State Aid neighborhood collector roadway constructed in phases between 1974 and 1978 as part of various adjacent development. The northern portion of Johnny Cake Ridge Road (Teal Cove to Diffley Road) was reconstructed and widened in 1989 and is not included with this project. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years Overlaying this portion of Johnny Cake Ridge Road, which is presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category 137 This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate The City of Eagan's maintenance records indicate that this street was last seal coated in 1985 with this being the second seal coat application Scope This project provides for resurfacing (edge mill and overlay) approximately 0.65 miles of Johnny Cake Ridge Road. Figure 2 illustrates the project area. Also included are the replacement of damaged curb and gutter, joint crack repair, and sanitary/storm sewer manhole casting adjustment and replacement, and valley gutter construction. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements The Pavement Condition Index (PCI) ranks the surface condition for each street. - The general categories which define PCI rankings are as follows P01 Recommended Improvement 56- 100 Routine Maintenance/Crack Seal/Seal Coat 36- 55 Patch/Repair and/or Overlay 0-35 Reconstruct )3g 2 The 1998 PCI ranking for the portion of Johnny Cake Ridge Road discussed in this report has a weighted average pavement condition rating of 53 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). Proposed Improvements Test holes dug throughout the project area by City crews indicate the existing street section consists of 4 — 5 inches of bituminous surfacing over an aggregate base approximately 6 — 12 inches thick The proposed street improvements are shown on Figure 3 The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1'/2 inch bituminous overlay. Crack repair as needed will be done prior to the overlay. A bituminous leveling course will also be applied where needed to obtain a uniform crown in settled areas of the street before the overlay. The overlay, combined with the existing street section, will provide a street section consistent with Municipal State Aid standards for a neighborhood collector roadway. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's pavement Management Program Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled It is estimated that approximately 20% of the existing concrete curb and will have to be replaced A concrete valley gutter is also proposed across the "eyebrow" portion of the street adjacent to Lots 18-21, Block 1 Mallard Park 2nd Addition to enhance street drainage, as shown on Figure 2 Proposed improvements to the sanitary sewer system include replacement of existing manhole castings within the bituminous pavement with castings in accordance with current City standards. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 10% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows X39 • Edge Mill and Overlay ................................................$125,590 • Repair Existing Concrete Curb & Gutter .......................545,050 • Sanitary Sewer Improvements ........................................ $7.010 ToW ...........S177,650 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for collector roadways A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 500/0 500/0 • Public Facilities (Churches, Schools) 75% 25% Repair Existing Concrete Curb and Gutter 0% 100% Sanitary Sewer Improvements 00/0 100% Residential Lots All residential equivalent properties (22 5 total) as shown on Figure 2, having driveway access to the portion of Johnny Cake Ridge Road to be improved, are proposed to be assessed calculated by the amount of front footage adjacent to the assessable residential properties (866 feet) The City's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet) Johnny Cake Ridge Road is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio to obtain the residential street equivalent The estimated cost per residential lot to be assessed based on the City Assessment Policy is 5305Aot and is calculated as follows 1) % Residential property = 866 front footage / 5,761 feet (total f. f.) = 15.030'0 2) $125,590 (Mill & Overlay Cost) x 50% x 32/44 x 15.03% / 22.5 lot equiv. = 5305 / V6 4 The City's Assessment Policy indicated that each unit of a townhouse (in this case, Woodgate 3d Addition) is to be assessed at 75% the rate of a single-family residential lot. Based on this policy, the assessment for each of the townhouses in the Woodgate 3rd Addition adjacent to Johnny Cake Ridge Road would be S228/lot. Public Facilities (Schools, Churches, etc.) The assessment policy also states that 75% of the mill and overlay costs are assessable for public facilities, in this case Oak Ridge Elementary School (Lot 1, Block 1, Wilmus Addition) on the east side of Johnny Cake Ridge Road. Based on this policy, Oak Ridge Elementary (ISD #196) is proposed to be assessed on a front footage basis with a proposed assessment of $12,130. This is calculated as follows 1) Oak Ridge Elementary = 742 feet/5,761 (project length) = 12.88% 2) $125,590 (Mill and Overlay Cost) x 75%x 12.88%= $12,130 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements The following payment schedule will result based on an estimated 6.5% interest rate for the assessed amounts. Single Family Residential Lot = $305 Principal Interest Cost Per Year Per Year Per Year First Year $61 $25 $86 Fifth Year $61 $4 $65 ! 1// S Townhouse Units = $228 Principal Interest Cost Per Year Per Year Per Year First Year S46 S18 S64 Fifth Year S46 S3 S49 Revenue Source A summary of revenue sources is listed below: / Ve�L 6 Project Property City Cost Assessment Contribution Mill and Overlay $125,590 S19,000 ($106,590) Repair Existing Concrete $45,050 -$0- ($45,050) Sanitary Sewer Improvement 57.010 -S S7.010 Total 5177,650 S19,000 (5158,650) The City's Major Street and Utility Funds will finance the estimated project deficit of 5158,650. / Ve�L 6 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.........................................November 17, 1998 Public Hearing. ........................................................................ December 15, 1998 Municipal State Aid Approval..........................................................January, 1999 Approve Plans and Specifications ...................................................February, 1999 Award Contract..................................................................................March, 1999 Project Completion................................................................................ July, 1999 Final Cost Report .............................................................................August, 1999 Final Assessment Hearing........................................................... September, 1999 First Payment Due with Property Tax Statement....................................May, 2000 Appendix A Preliminary Cost Estimate Johnny Cake Ridge Road Street Overlay City Project No. 752 I. Bituminous Street Overlay Item Unit Est. Qty. Unit Est. Price Cost Mobilization L. S. 1 $2,000 $2,000 Mill Bituminous Pavement S. Y._ 6,100 $0.75 $4,575 Type 41 Wear Course Mix Ton 1 550 $27.00 $41,850 Type 31 Leveling Course Mix Ton 300 $37.00 $11,100 Bituminous Material for Tack Coat Gal 900 $2.00 $1,800 Adjust Valve Box Each 26 $150.00 $3,900 Repair Valve Box — Top Section Each 1 $300.00 $300 Adjust Frame & Ring Casting i.H.) Each 4 $200.00 $800 Pavement Striping L. S. 1 S5000, $5000 Traffic Control L.S. 1 $3000.0 $3,000 Crack Repair — Type I L.F. 6,000 $2.00 $12,000 Concrete Valley Gutter S.Y. 1 50 S3000 $1,500 Subtotal $87,830 + 10%Contingencies 8,780 Subtotal $96,610 + 30% Indirect Costs $28,980 TOTAL $125,590 IL Repair Existing Concrete Curb & Gutter Item Unit Est. Qty, Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 1,500 $5.00 $7,500 B618 Concrete Curb and Gutter L.F. 1,500 $1200 $18,000 Sod w/ o soil S. Y, 900 $5.00 $4,500 Bituminous for D/W Patching S.Y. 200 $15.00 $1,500 Subtotal $31,500 + 109/6 Contingencies $3,150 Subtotal $34,650 + 30% Indirect Costs $10,400 Total $45,050 )VY III. Sanitary Sewer Improvements Item Unit Est. Unit Price Est. Cost. Rem. & Rept. Frame & Ring Casting M.H Each 14 $350.00 $4,900 Subtotal $4,900 + 10% Contingencies 5490 Subtotal S5,390 + 30% Indirect Costs $1,620 Total 57,010 Total Project Cost 5177,650 Appendix B Preliminary Assessment Roll Johnny Cake Ridge Road Street Overlay City Project No. 752 Parcel Front F.F. Assmt. Total Parcel P.LN. Foota a Rate Lot 1, Block 1, Willmus Addn. 10-84450-010-01 10-84602-010-01 075 $305 $228 Lot 2 4472 Johnny Oak Ridge Elementary ISD 00196 10-84602-020-01 742 516.35 $12,130 Parcel P.I.N. Lot Equivalent Unit Assessment Total Ni'oodgate 3rd Addition Block 1 Lot 1 4474 Johnny Cake Ridge Rd. 10-84602-010-01 075 $305 $228 Lot 2 4472 Johnny Cake Ridge Rd. 10-84602-020-01 Lot 3 4468 Johnnv Cake Ride Rd 10-84602-030-01 Lot 4 4470 Johnny Cake Ride Rd. 10-84602-040-01 Lot 5 4466 Johnny Cake Ridge Rd. 10-84602-050-01 Lot 6 4464 Johnny Cake Ride Rd 10-84602-060-01 Lot 7 4460 Johnny Cake Ridge Rd 10-84602-070-01 Lot 8 4462 Johnny Cake Rid a Rd 1.0-84602-080-01 Lot 9 4458 Johnny Cake Ridge Rd 10-84602-090-01 Lot 10 4456 Johnny Cake Ridge Rd. 10-84602-100-01 Lot 11 4452 Johnny Cake Ridge Rd. 10-84602-110-01 Lot 12 4454 Johnny Cake Ridge Rd. 10-84602-120-01 Lot 13 4450 Johnny Cake Ridge Rd 10-84602-130-01 Lot 14 4448 Johnny Cake Ridge Rd. 10-84602-140-01 Lot 15 4444 Johnny Cake Ridge Rd. 10-84602-150-01 Lot 16 4446 Johnny Cake Ridge Rd. 10-84602-160-01 Lot 17 4442 Johnny Cake Ridge Rd. 10-84602-170-01 Lot 18 4440 Johnny Cake Ridge Rd 10-84602-180-01 Subtotals Wood ate 3rd Addition — BI. 1 13.5 54,120 Parcel P.LN. Lot Equivalent Unit I Assessment Total Woodgate 1" Addition Block 4 Lot 1 4546 Johnny Cake Ridge Rd 10-84600-010-04 1 $305 $305 Lot 2 4550 Johnny Cake Ridge Rd. 10-84600-020-04 1 Lot 3 4554 Johnny Cake Ridge Rd. 10-84600-030-04 1 Lot 4 4558 Johnny Cake Ridge Rd 10-84600-040-04 1 Subtotals Woodgate I" Addn. — Bl. 4 4 $1,220 Woodgate 2"" Addition Block 2 Lot 17 4545 Johnny Cake Ridge Rd. 10-84602-170-02 1 $305 $305 Lot 18 4555 Johnnv Cake Ridge Rd 1 10-84602-180-02 1 $305 $305 Subtotals Woodgate 2 Addn. — Bl. 2 12 1 $610 Mallard Park 2"d Addition Block 1 Lot 18 4451 Johnny Cake Ridge Rd. 1047251-180-01 1 $305 $305 Lot 19 4461 Johnny Cake Ridge Rd 1047251-190-01 1 Lot 20 4471 Johnn • Cake Ride Rd. 1047251-200-01 1 Subtotals Mallard Pk. 2m Addn. — BI. 1 3 $915 TOTAL ASSESSMENT = SI8,995 G. I"SFEASIBILITY REPORTS,Johmy Cakc Ridge Road /y% Q SCALE I' 1D-2a-98 ZIA o� 7m ❑i Ova Wuv 'Ln G: PROJ_DRAWING/752/752LOC 1 7 X ,;�>city of Eagan CITY HALL Lv Q CO. io. 3D) a*7m pTWU y I � C 1 i�l PROJECT LOCATION I JOHNNY CAKE RIDGE RD. CITY PROJECT 752 LOCATION MA Figure 1 Q V a y Y OAK f+0ic M SCALE 1' s 400 11-10 OA. u � v , ' u M � M r a,.y. • U nr a •• �Zjq,=+� �/S` • yn A MA LLAR anyr PARK s1 PF'] . N� PFi „ N ) a CONCRETE r a „ ' • �) �• " „ 2' VALLEY GUTTER f a • T Y N )_ e, n n a a n a u DlAnn P T a r y n any+ a n N v w44�0 OmvE � u• ,u = atm • • 2 s > ' . O 1 ) anm. 15 u "LL TE 2N 2 ' u n ' / • n n v a a •4 a K � • T a LEGEND ' ®ASSESSABLE PROPERTY +� / ' '"� '� • '° 08 — IMPROVEME ) AREA anm c NO. 32 (CLIFF ROAD) aR �J�R•wNf. ']52 'J0�'hN'�•/E JOHNNY CAKE RIDGE RD. OVERLAY FIGURE ET IMPROVEMENT / ASSESSMENT AREA MAP 2 City of Eagan PROJECT 752 100' ROW 44' TYPICAL 4"-5" BITUMINOUS SURFACE 6' Crown —12 GRAVEL BASE CURB & GUTTER EXIST. B 618 EXIST. TYPICAL SECTION 100' Row 44' TYPICAL 4"-5" BITUMINOUS SURFACE 1 11/2- BIT.OVERLAY 6" Crown 6"-12" GRAVEL BASE - EDGE REMOVE & REPLACE' MILL (TYP.) EXIST. B 618 CURB & GUTTER AS NECESSARY I PROPOSED TYPICAL SECTION G PROJ��0 —DRAWING/752/XSEC JOHNNY CAKE RIDGE RD. Figure STREET OVERLAY PROJECT 752 3 City of Engan TYPICAL SECTION JOHNNY CAKE RIDGE ROAD (CLIFF ROAD TO TEAL COVE) PROPOSED STREET VAPROVEMENTS PROJECT 752 Preliminary Project Schedule • 1996 • October 6, '98 • November 17, '98 • December 15, '98 • February, '99 • March, '99 • May, '99 • July, '99 • August, '99 • September, '99 • May 15, 2000 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City CounciVOrder Public Hearing Public Hearing - Council Orders Plans & Specs or Denies Project Approve Plans & Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1' Installment Payment Due With Real Estate Property Taxes Preliminary Costs - Feasibility Report • $125,590 Bituminous Mill and Overlay • S 45,050 Repair Existing Concrete Curb & Gutter • S 7,010 Sanitary Sewer Improvements (Replace Manhole Castings) • $177,650 Proposed Total Project Cost • S19,000 (11%) Proposed Assessed to Property Owners • $158,650 (89%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment. 5305 per single family lot (9 lots) $228 per townhouse unit (18 units) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6 5% Interest) Single - Family Lot • $86 per year 1" year • S61 per year 5"year Townhouse Unit • S64 per year I" year • S49 per year 5h year S7 17 per month 1' year $5.42 per month 5h year 55 33 per month 1' year $4 08 per month 5h year Agenda Information Memo December 15, 1998 Eagan City Council Meeting VIII. OLD BUSINESS ACTION TO BE To approve or deny a Final Planned Development (rezoning from LB, Limited Business to PD, Planned Development) to allow a three story, 123,000 square foot office building upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE'/. of Section 8) subject to the conditions listed in the APC meeting minutes. ➢ To approve or deny a Final Plat (Transport America Headquarters Addition) combining the 5 lots which underlie the subject property into a single 8.3 acre parcel. FACTS: ➢ On November 16, a neighborhood meeting was held to provide an opportunity for area property owners to review the submitted development plans and ask questions of the applicant and city staff. The meeting was attended by approximately 15 persons. Primary issues/concerns raised at the meeting related to traffic. ➢ At their regular meeting on November 24, 1998, the Advisory Planning Commission held a public hearing to consider the Preliminary Planned Development and recommended approval subject to the conditions listed in the APC minutes. Neighborhood concerns discussed at the November 30, 1998 regular City Council meeting included building height and setback, landscaping, tree removal, fly ash, and traffic. Because of the quick turnaround from the November 24, 1998 APC meeting, this item was continued from the November 30 regular City Council meeting to allow time for a traffic study to be completed. ➢ In response to area traffic concerns, a traffic study has been completed by SRF Consulting Group and has been reviewed by staff. The results of the study and various options are addressed in a report by the Public Works Director that will be distributed with the administrative packet on Monday. /E I A-10-JUli 83 &OKU Z40) 144-1101001 wild 131,11 ACTION TO BE To approve or deny a Final Planned Development (rezoning from LB, Limited Business to PD, Planned Development) to allow a three story, 123,000 square foot office building upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE'/. of Section 8) subject to the conditions listed in the APC meeting minutes. ➢ To approve or deny a Final Plat (Transport America Headquarters Addition) combining the 5 lots which underlie the subject property into a single 8.3 acre parcel. FACTS: ➢ On November 16, a neighborhood meeting was held to provide an opportunity for area property owners to review the submitted development plans and ask questions of the applicant and city staff. The meeting was attended by approximately 15 persons. Primary issues/concerns raised at the meeting related to traffic. ➢ At their regular meeting on November 24, 1998, the Advisory Planning Commission held a public hearing to consider the Preliminary Planned Development and recommended approval subject to the conditions listed in the APC minutes. Neighborhood concerns discussed at the November 30, 1998 regular City Council meeting included building height and setback, landscaping, tree removal, fly ash, and traffic. Because of the quick turnaround from the November 24, 1998 APC meeting, this item was continued from the November 30 regular City Council meeting to allow time for a traffic study to be completed. ➢ In response to area traffic concerns, a traffic study has been completed by SRF Consulting Group and has been reviewed by staff. The results of the study and various options are addressed in a report by the Public Works Director that will be distributed with the administrative packet on Monday. /E ISSUES: 9 At the public hearing, area residents reiterated the concerns previously raised at the November 16`" neighborhood meeting. In response to traffic congestion related concerns, the APC recommended that the following additional conditions be added to the staff report dated November 18, 1998: 20. The east/west segment of Heritage Lane shall be eliminated to avoid a direct vehicular connection between Yankee Doodle Road and the Heritage Lane neighborhood. Such action will necessitate the construction of a cul-de-sac turnaround at the southern terminus of Heritage Lane. 21. Except in the case of site deliveries, tractor trucks and semi -trailers shall be prohibited upon the subject property. ATTACHMENTS (10) Applicant correspondence dated 12/9/98, pages / !SV through / S Douglas Olson correspondence dated 12/3/98, pagesZothrough 160 Groundwater sample summaries, pageC November 24, 1998 APC meeting minutes, pages/, Zhrough .Z Staff report, pages/17-1 /-V Neighborhood correspondence, pagesft_s�tbrough L9'? Stephen Johnson correspondence dated 11/24/98, page Monitoring well results, pageiQv Groundwater sample results, page.70t Neighborhood position letter,Qaa-,)03 /15-3 MEMORANDUM To: Eagan City Council Members From: Transport Corporation of America, Inc. ("TCA") Subject: CORPORATE HEADQUARTERS PROJECT Date: December 09, 1998 The enclosed information responds to the major comments and questions raised regarding the abovementioned project. GENERAL PROJECT DESCRIPTION The proposed design for the Transport Corporation of America Headquarters is an approximately 120,000 gross square foot building of three stories, on a site at the northeast comer of Yankee Doodle Road and Highway 13. This site is at a prominent intersection and is located between industrial and residential zoning districts. It is important that the development of this site reflect the land value of its location, as well as the need to blend with the varying conditions within the community. The major concern in the development of this site is handling of fly ash that occupies a significant area and which must be left undisturbed to the greatest extent possible. The proposed building is three stories in height. Due to the slope of the site, northeast wing of the building is built into a hill and rises only two stories above the top portion of the hill. The building is located in the northeast corner of the site and has approximately 457 total parking spaces. The parking is southwest of the building. - Twenty -two of the parking spaces are within the basement of the building. Page Two BUILDING LOCATION AND SITE CONSIDERATIONS QUESTION: Why is the building located where it is and can the building be moved? RESPONSE: (i) The building is located in the northeast comer of the site so that it will not be constructed on the fly ash. Disturbing or removing the fly ash for construction would cause complex environmental issues, significantly increase the cost and would not receive the necessary approvals from the MPCA or Dakota County Therefore, relocating the building is not feasible to TCA (ii) The function of the building, as an office building, forms an appropriate transition from the industrial properties to the west to the residential properties on the east. The office function is quieter and more aesthetically appropriate to forming a buffer between the industrial and residential zones (iii) Placement of the building in the northeast corner of the property ensures that the noise and light associated with the parking area are blocked from the residential neighborhood by the building itself (iv) Recessing the building into the slope of the hill ensures that only a two story profile is visible from the residential zone. LANDSCAPE DESIGN QUESTION: Why is existing vegetation being removed to develop the property? RESPONSE: A tree mitigation plan and landscape plan have been prepared for the site using standards and requirements imposed by the City of Eagan landscape and reforestation ordinances. The City and the Parks Commission have reviewed and approved these plans. QUESTION: Will new vegetation survive being planted in fly ash? RESPONSE: The proposed grading plan approved by the City forester and engineering staff indicates that a reasonable amount of fill will be placed over the parking lot portions of the site thereby negating any effect of the fly ash on proposed trees. An adequate growing medium for the proposed parking lot trees will be provided using accepted industry practices. Trees placed in the parking lot are species recommended by the City Forester. QUESTION: Will the parking lot and lighting affect views from adjoining property owners? RESPONSE: The location of the building will help block light and objectionable views of the parking lot from most adjoining properties. Lighting levels at the property line are expected to be less than one foot-candle, as shown on the lighting plan which was part of the City submittal. In consideration of the residents, TCA has directed that there will be no exterior lights on the north or east side of the building. / S5__ Page Three PARKING NEEDS AND REQUIREMENTS QUESTION: Does the development provide adequate parking for the intended use of the property? RESPONSE: The proposed development has 457 parking stalls to be built and proof of parking for 609. This meets the City's guidelines of the underlying LB zoning ordinance. SITE DEVELOPMENT QUESTION: How will the drainage be designed to keep storm water from creating a problem on our residential lots? RESPONSE: TCA does not propose to change present drainage patterns from adjacent properties. Much of the adjacent land drains through our site and we propose to continue those routes either with drainage swales, natural drainage or storm sewer. QUESTION: How is the drainage being developed on the TCA site? RESPONSE: Storm sewer is proposed for draining on the site. In accordance with the plan reviewed and approved by the City engineering staff, a storm water pond will be constructed at the southwest corner of the site and all of the storm Hater will be directed to this pond. CONSTRUCTION CONSIDERATIONS QUESTION: How will construction traffic be dealt with on Heritage Lane? RESPONSE: All construction traffic will be prohibited beyond the entry point of the construction entrances. Signs will be posted notifying this restriction. QUESTION: How will fly ash be dealt with and contained? RESPONSE: All work associated with the fly ash will be handled in strict accordance with Braun Intertec's Construction Contingency Policy approved by the PCA. QUESTION: How will existing trees that are to remain be kept from dying during construction? RESPONSE: All trees within the construction limits which may be at risk will be flagged and/or fenced off to protect the drip line of the tree or trees. In addition, any exposed roots shall be protected in accordance with the approved landscape plan which has been reviewed and approved by the City Forester. 156 Page Four QUESTION: Will ground vibration associated with construction cause damage to the foundations of homes along Heritage Lane? RESPONSE: Vibration from construction equipment will not cause any damage to existing foundation, in fact, vibrations at the site will be significantly less than a large truck or bus passing in front of a residence on Heritage Lane, according to a vibration engineer at Braun lntertec. QUESTION: How will we deal with construction noise issues? RESPONSE: All work will be completed within the working constraints of the City Noise Ordinance. HERITAGE LANE / TRAFFIC AND SAFETY CONSIDERATION TCA is aware of the neighbor's concern regarding limiting north bound traffic on Heritage Lane by persons exiting the TCA facility. TCA will work with City staff to implement those recommendations based on the traffic study which staff believes are necessary to properly restrict traffic on Heritage Lane. Staff will summarize its conclusions and recommendations at Tuesday's City Council Meeting. CONCLUSION We believe that this proposed development of the property at the northeast comer of Yankee Doodle Road and Highway 13 is a highly appropriate solution to a location with significant on-site and surrounding challenges. The development proposed follows City guidelines and reflects careful communication with City staff to appropriately mitigate any issues of concern. The completion of this project and the additional completion of proposed surrounding road improvements will further bring an area that is in transition to a completeness that will be appropriate and positive for all of the surrounding land users. /57 December 3, 1998 Tom Hedges, City Administrator Tom Colbert, Director of Public Works City of Eagan 3830 Piolot Knob Road Eagan, MN 55122 Re: Case No. 08RZ-07-10-98, 08 -FD -19-10-98, 08 -FP -14-10-98 Development Proposal -Transport Corporation of America Gentlemen: As one of the residents living on Heritage Lane, I have been keenly interested in the above named proposal, primarily from the perspective of a home owner seeking relief from negative impact on my property, should this proposed plan and re -zoning be granted. Personally, I believe there to be only two primary concerns that impact on the adjacent R2 neighborhood. The first and foremost being the matter of location suitability and soil condition on this property. Having attended all three of the public meetings left me with the impression that an acceptable agreement was still far from resolution. I've made a point to consult with some independent experts, that have identified some critical aspects and discounted a few assertions offered by the developer as unsubstantiated rationallior approving this planas proposed. Following the Council Meeting on Monday, 11-30-98, 1 briefly spoke to the developer in the hall, asking if they would be willing to re -position the building further to the SW of the property, and away from the residential properties. His answer was an emphatic no. So I asked if it was really unwise to construct any building on unpredictable fly -ash base such as this. All of his testimony in Chambers indicating that this was not a problem, was negated as he explained that it would not be a wise investment to build on the site with the magnitude of this risk, irregardless of any restrictive leniency of the City in disruption of the fly -ash during construction. It was quite apparent that he, himself wasn't convinced that the land was really conducive for the placement of a building, noting that under no circumstances, regardless of cost, would they do this, but would abandon the proposal if it was identified as a condition for approval. An associate accompanying him said that the reason for tucking the building up as near to the SE property line was definitely a factor in limiting the risk of happening. He also noted that the risk was much less with the investment of a parking lot. My assessment of their rationarletds me to conclude that the City should not allow any development on this tract of land, until it can be made safe and sound in all respects. I for one do not have a problem with the nature of the building, the size and architectural aspects of their development plan. However, it appears that they have attempted to engineer this into an unsuitable setting without consideration for the neighbors nor in the best interest of the future needs of the City of Eagan, especially as it relates to the potential needs required to maintain satisfactory services to this complex (ie. sinking, shifting, polution and hazzardous conditions). In brief, this is unquestionably not an appropriate development site as currently proposed! IV, Secondly, there is the dilemma concerning traffic and parking. As affected residence, our first (and natural) reaction has been to protect our own interests. However, it appears that we have really been introspective in attempting to seek an acceptable solution that would meet the needs of the developer as well as ourselves, and still ensure safe and unrestrictive traffic corridors. Perhaps the following idea would satisfy both parties and also meet the City, County and State traffic expectations. X 1. Leave the Yankee Doodle Nbleritage Lane intersection undisturbed. Do not provide access to the new development from Heritage Lane. 46L 2. Construct a "frontage road" along the east side of MN Hwy. 13, right-of-way, running north & south from Letendre to the proposed new development parking lot. This would also allow continued access to Hwy, 13 for three properties (now joining at 2 separate driveways) when the upgrading of Hwy 13 is completed. They could also use this new frontage road, providing more limited access and safer conditions onto Hwy 13, by funneling this traffic to Letendre. A similar frontage road already exists immediately to the north of Letendre to serve two residences and a business. The frontage road intersections could be controlled with a simple stop sign at their intersection with Letendre. It is safe -to -say that the State (Mn/DOT) would expect a more restrictive access plan than presently exists along this portion of Hwy. 13 corridor. �E 3. Install a signal light at the intersection of Hwy 13 and Letendre. This could be designed to only allow local traffic onto Hwy 13, perhaps with a left hand arrow sensor or plate mechanism that would only be activated when there is need (arrival and departure from work. neighborhood traffic, etc. The signal would provide for better free-flow traffic on Hwy 13 most of the time (ie. evenings, weekends, non -travel hours at the proposed work site) - The above plan allows access to the proposed development from every direction, both in and out of their parking lot. And, this plan also allows Heritage Lane residents access through a safe intersection at Yankee Doodle Rd., eliminates the parking and traffic concerns expressed by the Heritage Lane residents regarding the crossover 50 feet north of the Yankee Doodle Rd. intersection. The City of Eagan would benefit from a more workable setting for maintenilnC6 without the high cost of re -design and additional construction, a considerable expense that could' be avoided with acceptance of this plan. Finally, the emergency access to Heritage Lane would remain a non -issue and meet the needs of the City's police and fire departments as well. A reference map identifying the principle ideas suggested here is attached for your review. Thank you for taking the time to evaluate these recommendations. I'd appreciate your forward this correspondence to each of the City Council members for their reading in preparation for the December 15 meeting agenda. Respectfully, 3358 Heritage Lan Eagan, MN 55121 Home: 454-8748 (after 5PM weekdays) Office: 297-2369 (8AM-3PM, M -F) SELENIUM 14 " arsenic. As. CAS: 7440-39-2. A non - selenium. CAS: 7782.49.2. Se. A nonme- tilrelement, atomic numbei 34, Group VIA of the Periodic Table, aw 78.96, valences — 2, 4, 6. These are 6 stable isotopes. Properties: Amorphous, red powder becoming black on standing and crystalline on heating; vit- reous and colloidal forms may be prepared. Crys- talline form has d 4.5, mp 217C, by 685C; amor- phous form softens at 40C and melts at 217C. Crystalline selenium is a p -type semiconductor, electrically it acts as a rectifier and has marked photoconductive and photovoltaic action (con- verts radiant to electrical energy); the electrical conductivity increases with increasing light irra- diation. Soluble in concentrated nitric acid and (in liquid form) in common alkalies; forms binary alloys with silver, copper, zinc, lead, etc.; a neces- sary nutritional factor for animals. Occurrence: Canada, Japan, Yugoslasia, Mexico; also in certain soils. Grade: Commercial (powder or lumps), high - purity up to 99.999%. Use: Electronics, xerographic plates. TV cameras, photocells, magnetic computer cores, solar bat- teries (ratifiers, relays); ceramics (colorant for glass), steel and copper (degasifter and machin - ability improver), rubber accelerator, catalyst, trace element in animal feeds. For further infor- mation consult Selenium Tellurium Develop- ment Association, ll Broadway. NY, NY. boron. (B) Nonmetallic element of atomic num. ber 5; Group IIIA of the Periodic Table. Atomic weight 10.81. Valence 3; two stable isotopes, 11 (approximately 81%) and 10 (approximately 19%). Properties: Black, hard solid; brown, amorphous powder; crystals. Highly reactive. Soluble in con- centrated nitric and sulfuric ands; insoluble in water, alcohol, and ether. High neutron absorp- tion capacity. Amphoteric. A plant micronu. trient, d 2.45, mp 2300C, Mohs hardness 9.3. Sources: Borax, kemite, colemanite, ulexite. Derivation: (a) By heating boric oxide with pow- dered magnesium or aluminum; (b) by va- por -phase reduction of boron trichloride with hydrogen over hot filaments (80-2000C); (e) electrolysis of fused salts. Forms: Filament, powder, whiskers, single crys- tals. Grade: Technical (90-92%). 99% pure, high -pu- rity crystals. Hazard: Dust ignites spontaneously in air, severe fire and explosion haz.ard. Rcacts exothermally with metals above 9000; explodes with hydrogen iodide. Use: Special-purpose alloys, cementation of iron, neutron absorber in reactor controls, oxygen scavenger for copper and other metals, fibers and filaments in composites with metals or ceramics, semiconductors, boron -coated tungsten wires, rocket propellant mixtures, bigh-temperature brazing alloys. See also boron alloy, boron fiber, boron 10. metallic element of atomic number 33. group VA of Periodic Table, aw 74.9216, valence=2,3,5; no stable isotopes. Properties: Silver-gray, brittle, crystalline solid that darkens in moist air. Allotropic forms: black, amorphous solid ({i -arsenic), yellow, crys- talline solid, d 5.72 (commercial product ranges from 5.6 to 5.9), mp 814C (36 atm), sublimes at 613C (1 atm), Mohs hardness 3.5, insoluble in water, caustic and nonoxidizing acids. At- tacked by hydrochloric acid in presence of oxi- dant. Reacts with nitric acid. Low thermal con- ductivity; a semiconductor - Derivation: Flue dust of copper and lead smelters from which it is obtained as white arsenic (ar- senic trioxide) in varying degrees of purity. This is reduced with charcoal. The commercial grade -- u not made in US. Grade: Technical, crude (90.95%a), refined (99%), semiconductor grade 99.999%, single crystals. Hazard: Carcinogen and mutagen. TLV OSHA - standard for employee exposure is 10 µg/m3 of s air. Respirators required for worker exposure to s atmospheres of over 500 µg/m3. ACGIH TLV ::L. is 200 µg/m3 (arsenic and soluble compounds} ^ts Uses (metallic form): Alloying additive for metals, i especially lead and copper as shot, battery grids. - cable sheaths, boiler tuba. High -purity (semi- • :?,( conductor) grade: used to make gallium arsenide .�l for dipoles and other electronic devices. doping �S agent in germanium and silicon solid state prod - a ucts, special solders, medicine. Sec also arsenic trioxide. 11.Ft-I1.c.. l% (rm = � r- n MINUTES OF A REGULAR MEETING OF THE �J EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA NOVEMBER 24, 1998 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, November 24, 1998, at 6:30 p.m. at the Eagan Municipal Center. Present were Commission Chair Carla Heyl, Members, Bakken, Carlson, Frank, Alternate Huusko, Segal and Steininger. Also present were Senior Planner Mike Ridley, Planner Pam Dudziak, Planner Kirmis, Assistant Engineer John Gorder and City Attorney Mike Dougherty. AGENDA Member Carlson moved, Member Frank seconded a motion to approve the agenda as presented. All voted in favor. MINUTES Member Segal moved, Member Frank seconded, a motion to approve the October 27, 1998, Advisory Planning Commission minutes as amended. All voted in favor. VISITORS TO BE HEARD There were no visitors to be heard. /60�2 Page 2 'r November 24, 1998 L _ ADVISORY PI-ANNWG CONMIISSION 11 PUBLIC HEARINGS INTERIM USE PERMIT TRANSPORT CORPORATION OF AMERICA, INC. Commission Chair Hey] opened the first public hearing of the evening regarding an Interim Use Permit to allow outdoor storage of semi -trailers as a principal use on Outlot A, Gopher Eagan Industrial Park 3rd Addition, located South of Borchert Lane between Mike Collins Drive and the railroad tracks in the SW'/. of Section 12. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated November 17, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak noted that the applicant was presently operating under an Interim Use Permit which expires on December 4, 1998. The applicant's request is for a renewal of the Interim Use Permit for an additional two-year period. The applicant was not present and no one from the public spoke. Commission Chair Hey] closed the public hearing. Member Carlson inquired as to what type of material was dumped on the site. Ms. Dudziak stated that the items consisted of old tires and similar debris. Member Frank noted that under the present weather conditions the applicant should be able to clean up the site in a short time frame. Member Segal moved, Member Frank seconded, a motion to recommend approval of an Interim Use Permit to allow outdoor storage of semi -trailers as a principal use on Outlot A, Gopher Eagan Industrial Park 3rd Addition, located south of Borchert Lane between Mike Collins Drive and the railroad tracks in the SW% of Section 12, subject to the following amended conditions: 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of Council approval and proof of recording submitted to the City. 2. The permit shall terminate two years following the date of issuance of the permit, or 30 days following notice to the applicant that the City has acquired ownership of the property, whichever occurs first. 3. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are X63 Page 3 No%rmber 24, 1998 ADVISORY PLANNING COMMISSION within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 4. All storage shall be located on the northern portion of the property and contained within the existing gravel surfaced area. 5. The property shall be used for storage of semi trailers only. No more than 75 semi trailers shall be stored on the property at any one time. 6. The applicant and owner shall secure the site and restrict access by the general public. Clean up and removal of any unauthorized dumping or deposit of materials on the site shall be the responsibility of the applicant Transport America, within thirty days of issuance of the permit. 7. No vehicle maintenance activity shall be conducted on the property. All voted in favor. /6 y Page 4 November 24, 1998 ADVISORY PLANNING CONMSSION REZONING & PRELIMINARY PLANNED DEVELOPMENT MINUUSA EQUITIES Commission Chair Heyl opened the next public hearing of the evening regarding a Rezoning of 4.1 acres from CSC (Commercial Shopping Center) to PD (Planned Development) and a Preliminary Planned Development (Town Centre 70 Twenty-second Addition) for a mini storage facility, located on the northwest corner of Denmark Avenue and Duckwood Drive in the NW'/. of Section 15. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated November 17, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak noted that the type of facility requested by the applicant is not typically located in a commercial area but noted the existing surrounding uses in terms of compatibility with activity and traffic. Peter Coyle, an attorney representing the applicant, addressed the Commission as to the existing Comprehensive Guide Plan designation for the area and the compatibility of the proposal to the surrounding businesses and the apartments on the east side of Denmark Avenue. Mr. Coyle expressed his opinion that the project would enhance the area and provide a necessary service to the community. Mr. Coyle noted that a letter from his firm had been forwarded to the City and was part of the packet provided to the Commission members. Russ Miller of Cornerstone Development representing the project manager for the applicant, described the facility and how he believed it complimented the needs of the City. Mr. Miller explained that a full-time resident manager would be living on the property to enhance the security available to the users of the facility. Mr. Miller indicated that he would be available to answer any questions from the Commission. Dan Gustafson the owner of the apartment project directly across Denmark Avenue, spoke in favor of the project. Mr. Gustafson noted that the City should require that one of the parking stalls for the resident manager should be enclosed. Commission Chair Heyl closed the public hearing. Member Carlson stated that while she believed the applicant was presenting a nice project, she did not believe that this was the best use for the property and further noted that there was a significant amount of building coverage for the site. Chair Heyl stated that she did not believe that the project fit as part of the central area but noted that any /6 Page 5 November 24, 1998 ADVISORY PLANNING COMNUSSION development on the site would be measured against looking at the back of Wal -mart and Rainbow Foods. Member Huusko questioned whether there was a need for this type of project but indicated that the project looked good and would be a good fit to the site and noted that the neighbors were in support of the project. Member Frank inquired as to the landscaping plan and asked City staff to make sure trees were planted in the greenway area and not shrubs. Member Frank also stated that he believed the applicant was presenting a good project and that it would fit into the neighborhood. Member Steininger agreed stating that since the use was not of high intensity it would act as a buffer to the residential uses east of Denmark. Member Frank moved, Member Steininger seconded, a motion to recommend approval of a Rezoning of. 4.1 acres from CSC (Commercial Shopping Center) to PD (Planned Development) and a Preliminary Planned Development (Town Centre 70 Twenty-second Addition) for a mini storage facility, located on the northwest corner of Denmark Avenue and Duck -wood Drive in the NW'/. of Section 15, subject to the following amended conditions: The property shall be replatted. 2. A Planned Development Agreement shall be executed and recorded against the property. The following exhibits are required for the Agreement: Final Site Plan Final Building Elevations Final Landscape Plan Final Signage Plan Final Site Lighting Plan 3. There shall be no outside storage. 4. The trash enclosure shall be constructed consistent with the requirements of the City Code and include a screening gate of 90% or greater opacity. 5. Additional customer parking should be provided near the office to total nine stalls. Two more stalls should be provided for the resident manager, and at least one of these should be enclosed. I� i Page 6 Nowmber 24, 1998 ADVISORY PLANNING COMNUSSION 6. There shall be no parking allowed on the east side of Building A. The plans shall be revised to eliminate the doors on that side of the building or to provide a drive aisle with sufficient width to accommodate two drive lanes and one parking lane. 7. The north side of the office/apartment building should be treated with the same concrete block and brick materials as the rest of the building. 8. The pylon sign shall be a shared user sign. The pylon sign shall be permitted only if it identifies at least two of the businesses. If only one business wishes to use the pylon sign, the pylon sign will not be permitted. The Town Centre Pylon Sign Agreement shall be amended to provide for the sign to be relocated. The sign shall conform to the City sign ordinance. 9. The light fixtures shall be shielded such that the light is directed downward and the source of the light is not directly visible from adjoining properties. 10. This development shall provide storm sewer at the south edge of the service drive in the southeast comer of the development to capture storm water runoff before it drains onto the adjacent property to the south (Lot 1, Block 1, Town Centre 70 Twenty- first Addition - Companion Animal Hospital). 11. A private ingress/egress easement covering the service drive to Town Centre 70 Nineteenth and Twentieth Additions (Town Centre Car Wash and Kennedy Transmission) shall be dedicated at the time of final plat approval for this development. 12. Parks and trails dedications in the form of a cash payment are required. Fees are paid at the rate in effect at the time the building permit is issued. All voted in favor, except Chair Heyl and Member Carlson opposed. /67 Page 7 November 24, 1998 ADVISORY PLANNING COMMISSION REZONING & PRELIMINARY PLANNED DEVELOPMENT TRANSPORT CORPORATION OF AMERICA, INC. Commission Chair Heyl opened the next public hearing of the evening regarding a Rezoning of 8.32 acres from LB (Limited Business) to PD (Planned Development) and a Preliminary Planned Development for a new corporate headquarters for Transport Corporation of America, Inc., located on the northeast comer of Highway 13 and Yankee Doodle Road in the SETA of Section 8. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated November 18, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kirmis noted that the applicant ceased to consolidate its offices located throughout the City into a single -tenant building designed to accommodate future expansion. Mr. Kirnis reviewed the history of the site which included the deposit of fly ash in the 1980's. Mr. Kirmis further stated that there had been a neighborhood meeting regarding the proposal and that several issues arose particularly as it related to the fly ash and traffic. John Donnelly of Frauenshuh Companies represented the applicant and related the Company's intentions with respect to the site. Mr. Gillies, a resident of LeTendre Subdivision addressed the Commission on behalf of residents within LeTendre along Heritage Lane. Mr. Gillies presented the Commission with a five-page memorandum concerning the issues to the neighborhood and proposed alternatives. Several residents affirmed Mr. Gillies presentation, especially as it related to potential traffic on Heritage Lane. Several residents inquired as to the nature of the fly ash and the impact of development on the em6ronment and existing well systems. Other residents voice their concerns over the size of the project and questioned whether there was adequate buffering to the residential homes. Commission Chair Heyl closed the public hearing. In response to an inquiry from the Commission, a representative of the applicant from Braun Intertect explained the nature of fly ash and that the development would be pursued under inspections from the MPCA and other governmental authorities. Mr. Donnelly expressed that the building was located in such a manner so as to avoid any significant disturbance of the fly ash. /6 91" Page 8 No%=bcr 24, 1998 ADVISORY PLANNING CONINUSSION Mr. Donnelly explained to the Commission the steps the applicant had taken to assure that the building would not be a significant imposition on the property owners and further added that the applicant was enhancing the landscaping so as to mitigate any concerns to the residents. With respect to the traffic issue, Mr. Donnelly noted that with the use of flex time by the applicant, the applicant did not expect to have significant amount of traffic entering or leaving the site at any given time during the work day. Significant discussion took place between the members of the Commission and the applicant in addressing the traffic concerns. Assistant Engineer Gorder indicated that City staff was proposing a physical feature to channel the traffic so as to avoid left turns from the site onto Heritage Lane. The feasibility and benefit of such a feature was discussed by the Commission. Member Steininger suggested the implementation of a cul-de-sac on the south end of Heritage Lane prior to the subject property. In response to a question from Member Frank, City staff noted that access to Yankee Doodle Road from the LeTendre Addition could still be obtained from Donald Avenue. In response to a question from Chair Heyl, all the residents in attendance indicated their approval of the use of a cul-de-sac. In response to an inquiry from Member Segal, Mr. Kirmis indicated that if the applicant had reduced the height of the building (anything in excess of 35 feet required a conditional use permit) and complied with the parking stall requirements under the City Code which could be done by proof of parking, the use would be permitted under the Limited Business District. Member Segal moved, Member Bakken seconded, a motion to recommend approval of a Rezoning of 8.32 acres from LB (Limited Business) to PD (Planned Development) and a Preliminary Planned Development for a new corporate headquarters for Transport Corporation of America, Inc., located on the northeast comer of Highway 13 and Yankee Doodle Road in the SE% of Section 8, subject to the following conditions: 1. The property shall be platted in accordance with the attached Final Plat drawing dated 11/3/98 prior to building permit issuance. 2. The property shall be legally combined into a single tax parcel prior to building permit issuance. 3. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. /6 9 Page 9 November 24, 1998 ADVISORY PLANNING COtvMSSION 4. The following exhibits are required for the Final Planned Development Agreement: Final Site Plan Final Landscape Plan Final Building Elevations and Signage Plan Lighting Plan 5. The City shall reserve the right to require the construction of additional off- street parking stalls should the need arise. 6. All applicable handicap parking requirements of the Minnesota State Council on Disability shall be satisfactorily met. 7. All trash handling and recycling receptacles shall be located within the principal structure. 8. The following tree preservation related conditions shall be fulfilled: A. The applicant shall install forty-four (44) Category A trees or eighty-eight (88) Category B trees or one hundred seventy-six (176) Category C trees, or an equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. B. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 9. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way and not exceed the foot-candle levels indicated on the submitted Lighting Plan dated 10/21/98. 10. The outside storage of materials (including tractor trucks and semi -trailers) shall be prohibited. 11. All site signage shall comply with applicable provisions of the City Sign Code. Page 10 November 24, 1998 ADVISORY PLANNING CO?.MSSION 12. The developer shall extend sanitary sewer and water main laterals through the site for future connection by potential development of properties directly to the north. 13. The developer shall be responsible for obtaining a MnDOT access permit for the proposed driveway entrance onto Hwy. 13. The developer shall also be responsible for all conditions required by MnDOT with the access permit. 14. The developer shall provide evidence of an existing ingress/ egress easement over Parcel 031-75 for the portion of the proposed service drive that crosses that property. 15. The developer shall install physical channelization features and signage at the site's eastern access that would only allow right turn movements onto Heritage Lane. 16. Drainage & utility easement shall be dedicated on the final plat to cover the sanitary sewer, water main and storm sewer extensions to service future development of property to the north of this site. 17. The developer shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus 3 feet over the "dry" basin located in the southwest corner of the site (Pond CP -10 as designated in the City's Storm Water Management Plan - 1990). 18. A cash dedication for water quality shall be required. 19. The developer shall be responsible for a cash parks dedication and a cash trails dedication. 20. A cul-de-sac shall be placed on Heritage Lane adjacent to Lot 3, block 1, LeTendre Addition. 21. The use of trucks other than for deliveries, shall be prohibited from entering the subject property. All voted in favor. Page I1 November 24, 1998 ADVISORY PLANNING CONSUSSION ADJOURNMENT Member Carlson moved, Member Bakken seconded, the motion to adjourn the November 24, 1998, Advisory Planning Commission meeting at 9:25 p.m. All voted in favor. Secretary - Eagan Advisory Planning Commission PLANNING REPORT CITY OF EAGAN REPORT DATE: November 18, 1998 CASE: 08-RZ-07-10-98 08 -FD -19-10-98 08 -FP -14-10-98 APPLICANT: Transport Corporation of America, Inc. HEARING DATE: November 24, 1998 PROPERTY OVINER: Vince and Eileen Kennedy PREPARED BY: Bob Kirmis REQUEST: Preliminary Planned Development and Final Planned Development LOCATION: North of Yankee Doodle Road and east of Highway 13 (SE'/. of Section 8) COMPREHENSIVE PLAN: LB, Limited Business ZONING: LB, Limited Business R MILIMIX412811• Transport Corporation of America Inc. is requesting approval of a Preliminary Planned Development to allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet) upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE ''A of Section 8). Approval of the requested Preliminary Planned Development would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. FW .•: ib•t Planned Development Chapter 11.20, Subd. 8, B., Determination, states: "in considering any petition for such distract, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; / 21? Planning Report — Transport Corporation of America November 24, 1998 Pace 2 (3) benefit the community at large to a greater degree than would development of the underlying zoning district." The proposed office building is to overlay approximately 8.3 acres of unplatted land located in the northeast quadrant of the TH 13/Yankee Doodle Road intersection. Beginning in 1982, a large portion of the property was utilized by Northern States Power Company for the deposit of "fly ash". Such buried deposits significantly limit the amount of buildable area upon the site. The applicant has indicated that the depth of the fly ash varies, but ranges from 5 to 35 feet. According to Mr. Lanny Peissig of the Minnesota Pollution Control Agency, fly ash is an extremely fine airborne residual of coal that is typically collected in bags and deposited in designated ash "dump sites". Since the mid 1980's, ash dump sites have been required to be lined to avoid potential leaching or migration into ground water supplies. Mr. Peissig further indicated that fly ash takes on a cement -like quality over time and should not pose any environmental concerns if left undisturbed. If the fly ash were to be excavated and "broken apart", a potential exists that the ash particles (which often contain varying degrees of mercury) would become airborne and create an environmental hazard. 13KI I's I k1eKILIXI 13 a WOW The subject site is undeveloped. Numerous mature trees exist along the northern border the property. The central portion of the property is relatively level (in areas where fly ash has been deposited) with some steeper slopes existing in the northern area of the site. The topography change from northeast to southwest is approximately 55 feet. The site is currently accessed solely via Heritage Lane on the east however, an unimproved access exists (via easement) along TH 13. The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned A, guided D -I (0-3 units/acre) South - Blue Cross and Blue Shield; zoned PD, guided LB East - Single Family Residential, zoned R-1; and guided D-1 (0-3 units/acre) West - Valley Lounge Bar; zoned I -l; guided IND Compatibilily with Surrounding Area - The subject site is bounded on the north and east by single family residential uses. Properties to the south and west are commercial in nature (Valley Lounge and Blue Cross and Blue Shield). Provided steps are taken to minimize impacts upon Planning Report – Transport Corporation of America November 24, 1998 adjacent single family residential uses, the proposed use is not anticipated to adversely affect surrounding properties. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in its Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject property within Noise Zone IV. In this noise zone, a commercial use would be consistent. Site Plan - According to the applicant, the proposed office building is to be occupied by a single tenant (Transport America) and specifically designed to accommodate company expansion plans. The proposed placement of the office building (in the extreme northeast corner of the site) and off-street parking area (in the central area of the site) respond directly to fly ash fill locations which limit the buildable area of the site. In addition to the proposed surface parking stalls, a limited amount of underground parking has also been proposed. The site is proposed to be accessed from the east 6a Heritage Lane and from the west via Highway 13. Setbacks - While the Zoning Code does not have specific setback requirements for a Planned Development, the LB, Limited Business setback provisions are considered applicable. The proposed office building has been found to comply with the LB district requirements including the minimum 30 foot setback requirement from adjacent agricultural and residential zoning districts. E=W - The subject 8.3 acre site currently overlays five individual parcels of land. To accommodate the proposed development, the replatting of the property into a single lot (Lot 1, Block 1) and outlot (Outlot A) will be necessary. Because Outlot A is technically considered "registered" land it cannot be physically included with the balance of the subject site (which is .abstract" property). To ensure that the site remains contiguous, Outlot A and Lot 1, Block I should be legally combined into a single tax parcel. The replatting of the property should be made a condition of Final Planned Development approval. Off -Street Parking.- The Zoning Code does not have specific off-street parking requirements for Planned Developments. Utilizing the off-street parking ratio applied to office uses however, a total of 607 off-street parking spaces would be required of the proposed use. USE I RATIO I REQUIRED SPACES Office (91,000 NSF) I 1 space per 150 NSF 1607 With an off-street parking supply of 457 spaces (including 22 underground spaces), a deficiency of 150 off-street parking spaces exists. The provided 457 spaces result in an off-street parking / �_S— Planning Report — Transport Corporation of America November 24, 1998 Paize 4 ratio of one space for every 200 square feet of leasable space within the proposed office building. This ratio is consistent with demand expected by the applicant. According to the applicant, the proposed 457 off-street parking spaces will satisfy the demands of the proposed use. The applicant has however, indicated that the owner of the property would be willing to develop alternative strategies to accommodate additional parking if the need were to arise. Specifically, the applicant has illustrated "proof of parking" in the form of a parking deck located in the southwest comer of the site. According to the Minnesota State Council on Disability, an off-street parking area containing 401 to 500 stalls must provide a total of 9 handicap spaces two of which are van accessible. As a condition of Final Planned Development approval, applicable handicap parking requirements must be satisfied. Generally speaking, the proposed interior site circulation system appears well conceived. All off- street parking stalls have been found to comply with minimum dimensional requirements of the City. Building Height - The issue of building height is particularly relevant in consideration of the single family residential uses that border the subject site on the north and east. By definition, the proposed three story office building measures 53'-5" in height. The visual impact of such height upon adjacent residences is however, expected to be lessened by existing vegetation located along the northern and eastern boundaries and that the structure is to be partially "cut" into the side of a hill. Looking from the northeast, the building will have the appearance of a two story structure. FI} As - In the fall of 1981, the City issued a grading'excavation permit to allow the placement of fill material (fly ash) upon the subject property. A second grading/excavation permit was approved in the summer of 1987. As previously mentioned, the buried deposits significantly limit the amount of buildable area upon the site. At the City's request, the developer has provided documentation from the Minnesota Pollution Control Agency (MPCA) that the proposed development does not pose any significant health'safety concerns and that the proposed encapsulation of the fill material (via parking lot coverage) is considered the preferred alternative in regard to site development (see attached MPCA correspondence dated 11/6'98). Mechanical EQuipment - According to the submitted building elevations, all proposed rooftop mechanical equipment is to be screened from view of all public rights-of-way and adjacent properties via a "EIFS" screen wall. In addition to rooftop mechanical equipment, a ground level emergency generator and transformer has been proposed directly west of the office building. Appropriately, the generator is to be screened via a combination of shrubs and ornamental trees (Newport Plum). 10746 Planning Report — Transport Corporation of America November 24, 1998 Page 5 bash Enclosure - Trash handling and recycling receptacles are to be located within the underground parking garage and will not be visible from adjacent properties or public rights-of- way. Buildim? Materials - The proposed office building is to be finished in brick (color not specified) and glass. The structure's "penthouse" is to be finished with an EIFS (exterior insulating finish system) parapet wall to be used to screen rooftop mechanical equipment. Building Covernor - While the PD zoning district does not establish a maximum building coverage requirement, a maximum 20 percent requirement commonly imposed upon similar commercial uses. With a building coverage of 9.4 percent, the proposed office building complies with this standard requirement. SignagG - According to the submitted site plan, a ground lit monument sign has been proposed in the southeast comer of the subject site (along Heritage Lane). Details regarding the monument sign (i.e. height and area) have not been provided. As a condition of Final PD approval, all site signage should satisfy, all City Sign Code requirements for size, setbacks and height. Landscaping :ng - Generally speaking, the landscaping plan is considered acceptable. Various types of landscaping have been proposed throughout the site including the interior of the off-street parking area. While some landscaping has been proposed along the perimeter of the site's off-street parking area, it is suggested that additional plantings be provided to more effectively screen parked vehicles from Highway 13 and Yankee Doodle Road. In accordance with City Code requirements, landscaped curb islands have been provided within off-street parking areas. Specifically, sunburst honeylocust trees and shrubbery have been proposed within the curb islands. According to the City Code, off-street parking areas with 50 or more spaces must provide interior parking islands that occupy not less than 5 percent of such parking area. The proposed parking islands have been found to exceed 5 percent of the total area of the site's parking lot. Site Liohting - In accordance with City Code requirements, a Site Lighting Plan has been submitted. The submitted plan calls for light standards measuring 30 feet in height within off- street parking areas while 16 foot standards have been proposed along the perimeter of the office building. No lighting has been proposed directly north or east of the building alongside single family residential properties. As a condition of Final PD approval, all exterior lighting should be hooded and directed to deflect light away from adjacent properties and rights-of-way and not exceed the foot-candle levels indicated on the submitted Lighting Plan. Outside Storage - According to the applicant, no outdoor storage activities (including tractor truck and semi -trailer storage) are to take place upon the subject property. As a condition of Final PD approval, no outside storage will be allowed. /�7 Planning Report — Transport Corporation of America November 24, 1998 Significant Vegetation The submitted tree inventory indicates that there are seventy-two (72) significant trees on site. Tree species and sizes include oak trees (6" to 30" diameter), black cherry trees (7" to 9" diameters), walnut trees (10" to 17" diameter), and a variety of softwood deciduous trees (12" to 18" diameter). A summary of tree statistics is provided below. Trees Existing vegetation 72 To be removed 55(76.4%) To be preserved 17(23.6%) Allowable removal 30%(21 trees) Applicant needs to replace 34 trees (55 — 21 trees) Calculated mitigation 88 Category B trees According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to forty- four (44) Category A trees or eighty-eight (88) Category B trees or one hundred seventy- six (176) Category C trees, or an equivalent combination of these tree sizes. This tree preservation mitigation is in addition to any landscape requirement. Landscape Requirement versus Tree Preservation Mitigation The submitted Landscape Plan includes both landscape trees and tree preservation mitigation trees. The majority of the tree preservation mitigation is proposed to occur within parking lot islands. In addition to the mitigation trees (sunburst honeylocust) in the islands, the submitted landscape plan indicates that a variety of coniferous and deciduous shrubs will be installed as groundcover. The intent of the Tree Preservation Ordinance is to replace, if preservation is not possible, removed significant trees with similar trees species. The applicant is proposing to replace removed oak, black cherry and walnut, with mostly sunburst honeylocust trees. In accordance with the recommendation of the City Forester, the landscape plan includes the location, size, and species of mitigation trees (with a maximum of two trees per parking lot island) and is considered satisfactory. Neighborhood Meetiin - On November 16, a neighborhood meeting was held to provide an opportunity for area property owners to review the submitted development plans and ask questions of the applicant and city staff, The meeting was attended by approximately 15 persons. Primary issues/concerns raised at the meeting included the following: /; tF Planning Report — Transport Corporation of America November 24, 1998 ➢ Traffic congestion at the Yankee Doodle Road/Heritage Lane intersection. Traffic impacts upon Heritage Lane (use as a "short cut" route to or from Hwy. 13). Proximity of the office building from adjacent single family residential properties. ➢ Health/safety issues associated with fly ash existence on the site. ➢ Site lighting. ➢ The potential use of Heritage Lane to supplement off-street parking demands. D The potential use of Heritage Lane by development construction vehicles. Gradin gfWetlands - The subject site is mostly open with the exception of its northeast comer that is heavily wooded. The site generally slopes southwest to a low area along the west edge of the property near Hwy. 13. Existing elevations range from approximately 855 in the northeast comer to 800 in the southwest comer. The first floor elevation of the proposed building will be approximately level to 30 feet above Yankee Doodle Road to the south and 15 to 30 feet above Hwy. 13 to the west. There are no jurisdictional wetlands on the site. Storm Drainage - Storm water runoff from this development will drain through an internal storm sewer system which will drain to an on-site "dry" pond in the southeast comer of the site and then to an existing storm sewer system at the northeast comer of Yankee Doodle Road and Hw}. 13. Water Qualiry - Due to the extensive presence of the fly ash material on the site, the construction of an}, additional on-site detention basins to treat runoff is not a viable alternative. Therefore, a cash dedication for water quality in the amount of approximately $27,000 will be required. utilities - Sanitary sewer and water main is available for connection in the southeast comer of the site at Heritage Lane. This development should extend sanitary sewer and water main laterals through the site for future connection by potential development of properties directly to the north. Streets' Access' Circulation - Public street access is proposed at two locations; one onto Heritage Lane in the southeast comer and one onto Hwy. 13 in the northwest comer of the development. The proposed access onto Hwy. 13 crosses Parcel 031-75 to the north before intersecting with Hwy. 13. Development plans have been forwarded to MnDOT for their review. At time of this report, the City had not received MnDOT's formal comments regarding this proposal. The developer should obtain MnDOT permit approval for the proposed construction of the service drive and entrance within Hwy. 13 right-of-way and be responsible for all conditions required by MnDOT with the access permit. At the neighborhood meeting, a concern was raised regarding vehicle traffic generated by this development traveling through the adjacent residential area via Heritage Lane and Letendre Street (from Hwy. 13). In order to address this concern, the developer should install physical /i9 Planning Report — Transport Corporation of America November 24, 1998 traffic channelization features and signage at the site's eastem access that would allow only right tum vehicle movements onto Heritage Lane exiting the development site. Easements' P rmits/ Right -of -Way - Access to the site from Highway 13 is to be achieved through the neighboring property to the north (Parcel 031-75). As a result, the applicant should provide evidence of an existing ingress/ egress easement over Parcel 031-75 for the portion of the proposed service drive that crosses that property. Drainage & utility easement should be dedicated on the final plat to cover the sanitary sewer, water main and storm sewer extensions to service future development of property to the north of this site. This development should dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus 3 feet over the "dry" basin located in the southwest comer of the site (Pond CP -10 as designated in the City's Storm Water Management Plan — 1990). p rks nd Trails -The developer shall be responsible for a cash parks dedication and a cash trails dedication. A cash contribution of $3,300 per net acre is required for park dedication while contribution of $900 per acre is required to satisfy trail dedication requirements. SUINI1I. R 17CONCLUSION The applicant is requesting a is requesting approval of a Preliminary Planned Development to allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet) on 8.3 acres located north of Yankee Doodle Road and east of Highway 13. The proposed office building use and design appear compatible with existing and anticipated surrounding uses. • •3 .1 WKIKIRI 10 20 ZI 31 r To recommend approval or denial of a Preliminary Planned Development to allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet) upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE'/. of Section 8). If approved, the following conditions should apply: The property shall be platted in accordance with the attached Final Plat drawing dated 11/3/98 prior to building permit issuance. 2. The property shall be legally combined into a single tax parcel prior to building permit issuance. Planning Report — Transport Corporation of America November 24, 1998 Page 9 3. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 4. The following exhibits are required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan D. Lighting Plan 5. The City shall reserve the right to require the construction of additional off-street parking stalls should the need arise. 6. All applicable handicap parking requirements of the Minnesota State Council on Disability shall be satisfactorily met. All trash handling and recycling receptacles shall be located within the principal structure. 8. The following tree preservation related conditions shall be fulfilled: A. The applicant shall install forty-four (44) Category A trees or eighty-eight (88) Category B trees or one hundred seventy-six (176) Category C trees, or an equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. B. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees1woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 9. All exterior lighting shall be hooded and directed to deflect light away Som adjacent properties and rights-of-way and not exceed the foot-candle levels indicated on the submitted Lighting Plan dated 10/21/98. 10. The outside storage of materials (including tractor trucks and semi -trailers) shall be prohibited. 11. All site signage shall comply with applicable provisions of the City Sign Code. 12. The developer shall extend sanitary sewer and water main laterals through the site for future connection by potential development of properties directly to the north. /7/ Planning Report — Transport Corporation of America November 24, 1998 Page 10 13. The developer shall be responsible for obtaining a MnDOT access permit for the proposed driveway entrance onto Hwy. 13. The developer shall also be responsible for all conditions required by MnDOT with the access permit. 14. The developer shall provide evidence of an existing ingress/ egress easement over Parcel 031-75 for the portion of the proposed service drive that crosses that property. 15. The developer shall install physical channelization features and signage at the site's eastern access that would only allow right tum movements onto Heritage Lane. 16. Drainage & utility easement shall be dedicated on the final plat to cover the sanitary sewer, water main and storm sewer extensions to service future development of property to the north of this site. IT The developer shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus 3 feet over the "dry" basin located in the southwest corner of the site (Pond CP -10 as designated in the City's Storm Water Management Plan - 1990). 18. A cash dedication for water quality shall be required. 19. The developer shall be responsible for a cash parks dedication and a cash trails dedication. FINANCIAL OBLIGATION TRANSPORT CORPORATION OF AMERICA There are pay-off balances of special assessments totaling $7,703 on the parcels proposed for platting The pay-off balance will be allocated to the lots created by the plat At this time, there are no pending assessments on the parcel proposed for platting. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Trunk CI 51,875/Acre 8 Acres $15,000 Water Availability Charge CI 52,955/Acre 8 Acres $23,640 Lateral Benefit Water Cl 527.15/F.F. 761 F.F. 520,661 Storm Sewer Trunk CI .041/ SQ.FT. 348,480 FT. 514,288 TOTAL 573,589 The above listed rates will probably increase with the adoption of the 1999 Fee Schedule. The financial obligation is computed at the rates in effect at the time of final plat approval Development/Developer. Application: Case No.: +City of Eagan 0 ---wry 0^vq Rgp� Location Map t a % � ■• � X11 ■sad .. 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'^ November 6, 1998 Minnesota Pollution Control Agency Mr. John Donnelly Frauenshuh Companies 7101 west 78th Street Bloomington, Minnesota 55439 Dear Mr. Donnelly. Re: Proposed Transport Corporation of America, Inc. Headquarters Highway 13 and Yankee Doodle, Eagan, Minnesota The hflnnesota Pollution Control Agency (MPCA) Voluntary Investigation and Cleanup (VIC) staff has been asked to provide comment on the city of Eagan's concerns regarding the location of the proposed building at the Transpon Corporation of America site, located at Highway 13 and Yankee Doodle Road in Eagan (the Site)- MPCA records suggest that in the early 1980s, Northern States Power Company (NSP) contracted with the Site owner for disposal of 100,000 cubic yards of bottom and fly ash from one of their coal burning facilities (most likely the Blackdog Plant). At the time this Site was filled, MPCA staff believed fly ash was relatively inert/benign from an environmental standpoint, and the MPCA staff approved, by letter, the utilization of the fly ash as fill at this Site. Shortly thereafter, the MPCA discontinued its approval of this type of disposal due to the tendency for metals to leach out of the ash into the ground water; fly ash must now be disposed of at a lined landfill facility that is appropriately permitted. - It is the MPCA stafrs understanding that the proposed development at the Site will involve the placement of the building outside of the ash disposal area, and will include an impervious parking surface which will essentially cover the area of ash disposal. This plan makes sense The impervious parking surface will essentially act as a cap, minimizing infiltration of precipitation through the ash and likely decrease ground water contamination from the ash. From an environmental perspective, this proposed development scheme provides a more favorable environmental outcome for the Site than leaving the Site undeveloped an altemative site development plan which may disturb the ash and thereby mobilize contamination. Leaving the Site undeveloped will result in continued infiltration of precipitation through the ash and 520 Lafayere Rd. N.; St. Paul, MN 33155-4144. (612) 2966300 (Voice): (612) 2825332 ('rrv) Regional Offs: Duluth a Bra^era a Detrort Lakes a Marshall a Rochester Ep i 0000n N E-~, a rmtw m Icy 1 o paps, ants" W,&", 20a4 sw.a Iron pow ,e:Yc q covVM•� I?a K MPCA CORRESPONDENCI 612 896 2311 HAUENSHUH COMPANIES NO. 1292 F. 3%3 Mr. John Donnelly November 6, 1996 Page 2 continued contribution to ground water contamination. Placing the building on another location such as the southeastern comer of the Site would require excavation and manipulation of a greater volume of fly ash than the proposed development scheme. Hopefully, this letter is helpful regarding the MPCA staffs opinion on this matter. If you have any questions regarding this letter or the project in general, please contact me at (651) 297-4159. Sincerely, Gerald J. St e Project Manager Voluntary Investigation and Cleanup Unit Site Remediation Section Metro District GJS.tac cc: Deborah DeLuca, Braun Intertec /9� PROPOSED DEVELOPMENT: SE quadrant @ corner of 1In Hwy 13 & Yankee Doodle Road, LeTendre Subdivision, City of Eagan, Minnesota Expressed Concerns of resideng living in adjacent R2 zoned neighborhood. I. Condition of Land A. Originally a natural land crevas with an exposed depth of approximately 40 feet. Owner, Vince Kennedy contracted to have this area filled with "Fly Ash" from the Black Dog Power Plant on the Minnesota River in Burnsville. The fill material did not include mixed soils, was transported in open box trucks and was contested by neighbors because of the excessive airbom debris occuring during the dumping process. The trucks were thereafter covered only during the in transit process (from Burnsville to the Eagan dump site). On request by the owner, the City of Eagan rezoned the property to "light commercial. The neighbors favored a similiar zoning of R'_ in keeping with the planned use of this area. B. In an attempt to meet the need for controlled access to Yankee Doodle Road, Dakota County in cooperation with the City of Eagan, engineered a new configuration to allow Blue Cross Rcad & Heritage Lane to intersect at a common spot where a signal light was errected. The Heritage Lane residential neighborhood proposed that the intersection be Located where it joined Yankee Doodle Road, by straightening out Blue Cross Road to meet on the west side of this intersection. Blue Cross/Blue Shield representatives indicated that this would cause a financial hardship for them. but didn't oppose an alternate plan for rerouting residential Heritage Lane to intersect with Blue Cross Roads access to Yankee Doodle Road at a common intersection. The Letendre edition had formerly been Restricted from expansion north and east by rezonings to multiple dwelling standards. without consideration for graduated zones to higher density/occupancy areas by allowing for large apartment buildings and townhomes to be constructed immediately adjacent to These pre-existing homes. When Yankee Doodle Road construction left two residential homes stranded on high ridges without adequate driveway considerations and retaining walls in excess of 20' on one side of the corridor and 40' on the other in there front yards, it became apparent that the City of Eagan and Dakota County really hadn't given any serious thought to the needs of this residential development. As a result of the redevelopment of this roadway corridor, two parcels of low value land were created, both of which have carried "For Sale" signs for more than a decade without serious offers for reclaiming the property for useful and appropriate occupancy. l9S C. In summary, the earlier attempts to rectify the concerns of the owner of the property for the explicite purpose of sale, have developed into another problem which now needs to be re -accessed and re-evaluated. The 6-8 acre site has been identified as unfit for for construction to support any kind of a building structure. The proposal before the City acknowledges this. suggesting that they could circumvent this problem by tucking their building into a very limited space of firm base directly adjacent to at least three residential properties. It is quite apparent that these properties, as well as all the other neighboring homes would suffer substantial loss of privacy accorded to single home neighborhoods and eventual loss of property value, if this proposal were permitted. D. The present zoning (light commercial) was approved by the City to allow for a greater opportunity for Mr. Kennedy to sell this site. It didn't take into consideration the fact that the two zones (residential and light commercial) are not desireable, and that a graduated buffer zone should be retained between the two uses. This is complicated by the proposers plan to build a three story structure as close to the R2 zone as is possible. Had there been some greater study and effort to fill this tract of land with apropriate soils, this development proposal would have the potential to build at a reasonable distance from the initial existing residential development - according ample open space between the two uses. At present. Heritage Lane is primarily used by its own residents. with a small number of others from adjacent neighbors to the east, seeking access to Yankee Doodle through the signal light option during heavy traffic hours (early morning and late afternoon). The traffic into the residential area off Yankee Doodle onto Heritage Lane has been considerably slower because of the two (2) 90% angle turns in the first half block (at times very difficult to negotiate at the posted 10 mph when meeting at these sharp comers). Unfortunately, the redirecting of Heritage Lane left a parcel of land (approximately the same size as other neighboring residential lots) bordered on three sides by Yankee Doodle Road. & Heritage Lane. Neither this parcel or the larger one to its west have received any' serious purchase interest, leading us to believe that they are not very attractive... and explaining why they have Not sold for such a long period of time. 2. Alternative Options Low cost re -development option There could be some benefit from the catastrophy of this smaller parcel! With little expense the city could purchase and develop this site as a tot -play -lot to accomodate the residential neighborhood of small children. Surrounded by a 12' chain-link fence, it could contain swings, jungle -gym structures, open walking and play spaces and possibly a picnic table or two. Acceptable option to allow for proposed use to occur Remove or solidify the base of soils, eliminating the unsound quality and hazzardous potential of the "fly -ash" presently in the crevas, providing for a building location acceptable to occupants of the adjacent residential neighborhood. ) 96 3. Development of this proposal will substantially alter current traffic conditions and use. A. Heritage Lane's access to and from Yankee Doodle was compromised to afford a more indirect but a better controlled and safer traffic condition via a signal lighted intersection. B. The double tum just north of the intersection was engineered to meet only the traffic needs of the residential area, which is presently limited to this quiet block almost exclusively. C. The proposal identifies Heritage Lane as the primary access to its main entrance within 50' of the very busy intersection at Yankee Doodle Rd. A left tum would necessitate crossing over oncoming traffic lanes within that 50' to allow access to the proposed site. This would definitely back-up traffic on Yankee Doodle, who seek to negotiate both right and left hand turns onto Heritage Lane and at the same time create a problem for traffic exiting from Heritage Lane's residential area onto Yankee Doodle ( especially in the early morning and evening when traffic is especially heavy - (A back-up of vehicles on Yankee Doodle already occurs daily for most of the distance between Hertiage Lane and MN Hwy 13 intersections). Allowing increased usage at this juncture would intensify this congestion. rather than resolve the access dilemma. D. Allowing access to Heritage Lane from the proposed development would definitely present the possibility for employee use of northbound Heritage Lane as its a closer exit and to Would serve to circumvent any congestion at the Yankee Doodle intersection (provision of a back -way in/out and the potential for convenient on -street parking in the residential area in lieu of the parking lot(s) provided by the business occupant. This is presently restricted by the Land Use Regulations Code (Subd. 9 LB item C.6)- 4. Possible options that would present acceptable alternatives from the residents of the R2 zone. Recommendation # 1 A. Extend & re -connect Heritage Lane directly to the south to intersect with Yankee Doodle Rd. B. Abandon the short cast/west portion of Heritage Lane, to restrict undesirable traffic into its residential area, directly from the proposed occupants exit. C. Rezone to R2, and plat 2 or 3 lots for residential development on both sides of Heritage Lane From Yankee Doodle Rd. to the existing homes north of this point. This would provide the Current owner(s) of the vacant land, greater sales potential and protect the integrity and value of the existing neighborhood. Recommendation # 2 A. Allow the proposed development to utilize approximately 100-125 feet of the existing Heritage Lane corridor at the Yankee Doodle Rd. intersection as an access to their property. B. Or provide a separate access to the property further to the west of this intersection with the limitation of right tum access only, as proposed at the other end of the property on Hwy 13. Recommendation # 3 A. Offer relief to the occupant that was initially dealt considerable negative impact with the /9� County's former installation of a 20' high retaining wall which left less than 20' of front yard space. This would require moving that home, and elimating the wall. However, the current owner/occupant also owns the land immediately adjacent to this structure, which might serve as an acceptable relocation site and be suitably compatible with all other neighboring homes on Heritage Lane. The city would profit by correcting the former problem and possibly enter into a partnership with the County to offset associated costs. Potentially, this option would be a more inexpensive option than other alternatives. It would also provide the owner with a more suitable location and increase their value of a property that is presently questionably saleable. (See Attached Drawings Detailing Recommendations) Recommendation # 5 A. Consider rezoning all of Heritage Lane to R2. B. Re -consider the present zoning of LB to R2 or at least NB Mike Ridley From: Maria Karels Sent: Wednesday, November 25, 1998 829 AM To: Mike Ridley Subject: FW New Development at Heritage lanes_ --Ongmai Message -- From: Stephen Johnston fSMTP:iakoah0Minn.netl Sent: Tuesday. November 24. 1998 9'09 PM To: council ci.man. mn. us Subject: New Development at Heritage lanes... Dear Sirs 1 have been watching the open hearing about the new development going on at Heritage Lane (Transport America new development) I live in an area that has undergone many changes over the past 19 years that i have lived here What we were told is great in theory. But only in theory As A concerned resident of Eagan, 1 can sympathize with these residents opposed with the new business development , and for the reasons they are raising issues about. #1 SAFETY. When you add this amount of traffic to a residential street, AND YOU WILL ADD THIS TRAFFIC, the possibility of a tragic accident occurring raises exponentially. Are these RESIDENTIAL streets capable of handling traffic other than residential? I live on a residential street where a business was put in at the end of the street. And I see the people racing to get their kids to day care I see them putting their time in front of others safety. I travel 14 miles to, and from work. I travel Hwy. 13 at 6:15 am, and about 4 OOpm every week day. It takes me over 35 minutes per day to get to the area of Valley Fair. I discovered, that I can travel residential streets, with little or no traffic ( and a lot less stress) in the same amount of time Guess which way I choose to go to and from work now? I don't know if you have ever noticed how many people run red lights around here, but they do Now I just heard a person say that people would be breaking the law if they turn left out of the business How many people run red lights? How many single drivers drive the "sane" lane when they are not suppose lo? How many people take the Car pool ramp and they are not suppose to? Think about peoples tendencies and how they are when they are trying to get from point A to B I see things every day, every day, and it is not the same person, but it is the same thing Tonight I almost hit a car, turning Left off of Cliff Road into an apartment complex, across a double yellow line. People will do what ever they choose if they think they can get away with it. You need to consider this. you need to consider the residents, and you need to consider what you are turning Eagan into. What is the bottom line? Safety of Residents, or the almighty tax dollar? Sincerely, Stephen R Johnston 4541 Scott trail Eagan, MN 55122 aka lakoah5minn net Analytical Results for Monitoring Wells Sampled 11/11/98 Proposed Transport Corporation of America Headquarters Dissolved Concentrations in ug/L Parameter HRL Iv111'-1 MW -2 %111'-3 Arsenic -- 13 0.8 8.6 Barium 2000 240 180 110 Boron 600 84 1,100 20,000 Cadmium 4 <0.5 <0.5 <0.5 Chromium 100 0.6 1.9 1.0 Lead -- 0.6 <0.3 <0.30 Mercury -- <0.8 <0.4 <0.4 Selenium 30 5.6 5.6 9.6 Siler 30 <1.0 <1.0 <1.0 CMXX-98-0608 Summary of Hydropunch Groundwater Sample Results ug/L Parameter HRL H -I II-: Arsenic -- 18 Barium 2000 86 56 Boron 600 7400 11000 Cadmium 4 <0.50 0.65 Chromium 100 1.8 3.9 Lead -- 0.42 0.57 Mercun -- <03 <0.3 Selenium 30 27 370 Siker 30 <1,0 <1.0 oo/ CITY OF EAGAN LAND USE REGULATIONS (ZONING) Subd. 9. LB (limited business district) A. Discription. Limited business districts area*eas that are particularly exposed to residential neighborhoods and are thus suitable to those businesses COMPATIBLE WITH NEARBY RESIDENTIAL USE (offices, clinics, and the like). B. Permitted Uses. Within any LB district, NO structure or land SHALL be used except for one or more of the following uses, or uses deemed similiar by the council: Municipal Bldgs. Professional Offices, banks and savings & loan. Offices of a general nature (see examples listed in the code). Clinics for human care 5. Libraries, churches, swimming pools, public schools, religious centers. health centers and community buildings 6. Funeral homes and mortuaries 7. Ammusement devices (limited to 3) 8. Public utility towers All of the above identify as services that residents could utilize. The Trucking Business is not: C. Conditional Uses. (See 11 exceptions listed in code) POSITION OF THE NEIGHBORING RESIDENTS It is the contention of the adjacent ne ghborhood that the proposed development does NOT meet the spirit or letter of this code, that it is not a business that would be patronized by these residents at any time, nor does it offer any qualities of compatibility with the pre-existing residential area. Having failed to satisfy these criteria, the proposed development plan should be denied, if only on the COMPATIBILITY requirements noted in the code. We are well aware that considerable time and money has been expended in planning this project, but we also have good reason to plead for the councils consideration of the impact this will have on residents that have elected you to serve in our best interest. For us it is our homes vs. an unrelated development that threatens our pre-existing neighborhood, property values, and traffic accesses. Over the years, Eagan has set a pattern to invite and allow a substantial number of developments based on the premises that "bigger is better". This hasn't worked out for our R2 district in the past, so we are already suffering from a number of problems created in the surge to allow incompatible zoning to exist in many parts of our city. The Heritage Lane residents are universally in agreement with respect to the contesting of proposed development. The City Planning Committee passed this on to the Council without first studying key support data such as traffic counts and land use reviews. We hope that the Council will send this issue back to the planners to finish this work, before ruling on the matter. Therefore, we the undersigned petition the Council to review this proposal, sift through the hype and half caths put forth by the developer (who has purposely avoided negative aspects in their presentations, concems that do exist and are known to exist by the adjacent neighbors) aD3 Agenda Information Memo December 15, 1998 City Council Meeting B. MUNICIPAL CAMPUS generator FOR COUNCIL ACTION: Staff is seeking direction regarding this project. Should they proceed or is additional information necessary before a determination can be made. BACKGROUND: This item was deferred from the Council Agenda of November 17 to allow more time for compilation of information and to have a meeting with neighborhood residents to respond to questions. On Tuesday, December 8, a neighborhood meeting was held at 5:00pm. Distributed at that meeting was a draft memo prepared for the residents and for the Council (attached pages uS through.) Also attached on page QCi is a cost analysis of relocating the generator from the lift station to the police location. This also was distributed at the meeting. Those in attendance were shown the existing City Hall generator and then taken to Byerlys to view their generator, which is similar to the one being proposed. The meeting reconvened at City hall for follow-up questions and response by staff and representatives of DEAL. Attached are notes from that meeting prepared by Assistant City Administrator Verbrugge (pase thru a.13_). DEAI's response is on pages and identifying the cost of locating the generator at the two other locations on the City Hall campus as requested to be considered by the Council. These are deducts, however, they do not include the cost for any screening materials that the Council may wish to consider, i.e. plant material, screen walls etc. Until the type, materials to be used, and extent of screening is determined, the additional cost can not be estimated. Also attached are the previous materials provided the Council as attachment pageslk through' p The final attachment on page is an E-mail addressed to the City Council from Don Huges who is opposed to the lift station location. :10 f MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 11, 1998 SUBJECT: GENSET BACKGROUND The City Council has asked that the issue of the Municipal Center campus generator be re -reviewed. In response to the questions raised, staff thought it would be helpful if the review begin at the very beginning. Early History/Sequence of Events In early 1996, the Civic Arena Manager and Director of Park and Recreation began investigating a possible rate reduction program for electrical rates for the Civic Arena. The City of Bumsville had installed a stand-by generator for its ice arena that lead to reduced rates. The possibility for application at the Civic Arena was investigated. In July of 1996 Dakota Energy Alternatives, Inc. provided a preliminary report and cost estimate to the City for the Civic Arena. This report outlined probable costs and savings in electrical rates by putting the arena on a Rate 70 program. Rate 70 is a cheaper electrical rate structure, but in order to get the cheaper rate, the power is considered to be interruptible. That is, when the demand for electricity is at a peak, Dakota Electric can notify the consumer that it must discontinue using electricity. The difference in rates between the standard rate and the Rate 70 can be considerable if you're a large user of electricity. In many instances, the savings can be large enough to pay for a generator to be used for back-up power for those times when the electricity must be shut off. For the Civic Arena, the payback in savings was over 13 years. This was considered to be too long of a time period to be considered as a viable approach. Consequently, the idea was dropped. The Public Works/Utilities division pursued the concept and has subsequently installed a generator unit at the Cliff Road Water Treatment Facility. The Civic Arena did eventually go on the Rate 70 program in the spring of 1997 when it was determined that the Arena could use the rate 70 structure, but would have to shed 50kw at peak use. The arena installed the necessary load monitoring equipment and after months of review, determined that through load management, (shutting off ice compressors and other large building uses) the arena could qualify for the Rate 70 structure to take advantage of the cheaper electrical rate. Last year the saving was about $13,000; with a generator, the bill would have dropped $27,000. Campus Generator Because of the high energy use of the Police and City Hall buildings (each building has its own electrical feed) a preliminary investigation was undertaken to see if a Genset unit might be feasible for either of these buildings. This seemed more important to the Police building because the generator that currently feeds them is undersize and does not meet all of the Police needs during a power outage During the initial study, staff learned that Police, City Hall, sanitary sewer lift station and the Civic Arena were all on the same primary electrical feed from Dakota Electric. By combining the four locations into one, the potential existed for an economically viable project. March 1997 In March of 1997, staff presented several issues and possible options for discussion. First, the needs and advantages of a generator for the police were discussed. The current generator has a rating of 150kw. This generator is primarily for the "life safety" items within the police building, i.e., electricity for the holding cells and emergency lights. Not connected, the memo went on to say, was the mechanical equipment that supplies cooling and ventilation to the emergency operations center and ventilation to the dispatch center. The staff memo presented three alternatives for the Council to consider. 1. Hire an electrical engineer through Dakota Energy Alternatives to thoroughly review the options and provide a cost analysis. 2. Hire an electrical consultant to proceed with preparing plans and specifications for: • Generator for Police and City Hall only • The entire Municipal Center Campus 3. Move not to proceed with any additional work. The City Council selected option number I for additional stud). SStrine/Summer 1997 During the following months the study of a campus generator was explored. It was discovered that the same primary electrical lines that serviced the municipal campus also served the Dakota County Library. Since State utility regulations do not permit more then one customer to be serviced by this program, a resolution as to how the library could be switched off had to be found. Two other factors also resulted in a "wait and see" approach; the status of a second ice sheet and the large electrical demands it would place on the sizing of the generator, and in late 1997, the possible impact of an aquatic facility. March 1998 In March of 1998, a memo was presented to the Council seeking direction on whether or not to proceed with plans and specifications for a campus generator. The memo outlined the various issues of cost (lease vs. purchase), the impact of de -regulation, and co -generation. Direction to proceed with formal plans and specifications was given. On July 7, 1998 the Council awarded contract 98-15 to Ziegler in the amount of $523,343.47. Combined with electrical engineering costs and the costs for Dakota Electric to provide additional switching equipment and transformer, the total project (with rebates) was $610,724.75. This cost was approximately $75,800 less then the project's earlier estimate of $685,000. Based on the earlier estimate, the project had a payback of 9.35 years. As a result of the projects lower bid, the pay back is about one year less. Questions/Responses Q: Why does the City need a generator? And why not just individual generators instead of something so large? A: The generator is based on several needs and has several benefits for the City. • First, the existing generator for the police was installed in 1989 and does not supply all the power required for this building. • Second, City Hall does not have any back-up power in case of emergency. The importance of having City Hall on stand-by power is subjective, but if you were to ask the people of St. Peter this past spring about the importance, they would probably not disagree. • Third, the sanitary sewer lift station near Denmark has no back-up power. At this time it's not critical, If there is a power outage, now the sewage can back up until power is restored. When development occurs on the vacant property near here, sewage back up has the potential to go into homes, consequently, back—up power (generator) will be required at some point in the future at this location. • Some of the benefits of the campus generator include having back up power to the Civic Arena and Aquatic facility although that was not part of the original program criteria,. • In the long term the City also benefits by having lower utility bills, saving in excess of $60,000 annually once the generator is paid for. Part two of the question asks why individual generators weren't considered. Individual generators would be much more expensive to purchase and maintain over the life of the equipment. By combining the needs into one generator, significant savings can be made thus reducing the payback to less then 9 years. Q: How big is the generator? What size is it? A: The Generator is 1250kw and is approximately 37 feet in length by I I feet in width and 16 feet tall. Q: If the Civic Arena is on the reduced rate structure why have it on the generator? A: The Civic Arena has been on the Rate 70 structure for almost two years and is able to qualify by "load management." In short, the ice making equipment and other large motors in the building are shut off until after any peak alert. The reason the Civic Arena has been added to the generator is to save the additional $14,000 by reducing the coincidental demand to zero. Q: The concern is that the generator will be operated more then just for emergencies; that it will also be used for peak energy alerts. How many times is this likely to occur? A. There is no definite answer to this question, but this year (1998) there have been two instances for peak alert shut downs at the Civic Arena. Both shut downs were in June and lasted about four hours each from about 4:00 p.m. until 8:00 p.m. Last year (1997) there were also two shut downs. In 1996, DEA] had 6 shut downs for a total of 32 hours. Q: Isn't it likely that with a bigger generator the City is likely to experience more frequent and longer control peak alert periods? A: DEAI reports that peak alert is a systems wide approach. It is not selective based on size. ,Zgb'7 Q: Why put the generator in a park? This park was not intended for things like this. A: For good or for bad, parks are a frequent location for all types of public use benefits; storm water flooding, sewer, water and storm water pipes, well houses, lift stations, and water receivers are common to most communities and parks. Consideration for design is given to each use to make the utility as unintrusive as possible. A lift station already exists and a future stand-by generator is almost a certainty. Q: The City Hall campus seems like a logical choice for the generator. N by not place it near the Police Station replacing the existing generator? A: Locating the generator at this location has two consequences, in no particular order: • The location would be within the new road right-of-way that is being processed by the Engineering Department. • The cost is higher at this location. Q: How much more expensive is the generator at this location and why is it more expensive. A: Locating the generator at the Police building was about $65-70,000 more expensive. This was the estimate provided by the generator contractor. This estimate assumed that the generator would be removed from the sound proofing container it is enclosed in and would have a building surrounding it to match the existing Police building. The block and brick structure would be more expensive to provide, thus increasing the cost. In addition, there would be the demolition of the existing screen wall and the relocation of underground communication lines that enter the building at this location. Q: What do you mean by the new road right of way? A: The City has been in the process of platting the Municipal Center campus. Dakota County is requesting that the City provide additional right-of-way for Pilot Knob Road. With the platting, the generator would be located partially within the right-of-way. Q: Without the additional right of way, would the generator be in the existing right-of-way? A: No, but it would encroach into the required setback from a County Road. The City would have to grant itself a variance, something the City has not previously done with any building on the campus. Q: What about the cost of the road that has to be installed for the generator at the park location? A: The road was part of the original bid, which did not break out this cost. When this question was raised, C 1 Lilly, Landscape Architect, was asked to prepare a cost estimate for the road. His estimate, using unit quantity take -offs, is estimated at $16.000. The cost of the road could be reduced by reducing the width as was recommended by Planner Ingraham. Q: What about the William Bros. pipeline that is close to the proposed generator location in the park? Does the generator pose a threat for a fuel oil spill? A: The State of Minnesota Department of Pipeline Safety indicated that we are in compliance with setback requirements. Q: What about the noise level this generator will create. Isn't the noise level of the generator 21 55 decibels? I know what 85 and 90 decibels sounds like from the Metrodome crowds; 55 seems very loud. A: The engine/generator is enclosed in a "box" like structure that is designed to keep the noise of the engine inside as much as possible. There will still he some noise, however. The design standard is 55 decibels at 100 feet which is a standard set by MPCA. The generator's location in the park is approximately 350 feet from the nearest home on Denmark. Examples of sound decibel levels are: Normal speech 60 DBA Busy office 80 DBA Private office 50 DBA Q: How much money was planned for landscaping? A: $3,000 was estimated for landscape screening. Q: Can the generator be depressed into the park site so it's not so visible? A: There could be some minor changes made as long as rainwater drainage and access for service or repair can still be handled adequately. It would probably be better to provide stronger landscaping or a screen wall as opposed to trying to reconfigure the site. Q: What would be the cost of a screen wall" A: The cost would depend upon the type of construction materials and size. If some type of masonn wall was considered, $16,000-$18,000 would be a planning number. 007 Cost Analysts of Relocating the Generation Site from the Lift Station to the Police Station Deducts Associated with not Building at the Lift Station Deleting the enclosure will include sound attenuation, fuel tank engine exhaust, fire suppression, and electrical and mechanics[ work inside the enc:osum. Deduct ......... $101,241 Dexting the site work will include soil correction, concrete pads, trenching, and asphalt driveway. Deduct......... S55,334 Deleting the site electrical work will include 490 Volt and 15 kV feeders and condu t and setup of the transformer, outdoor switchgear cabinets, and metering cabinet. Deduct ....... $30,004 Adders Associated with Building at the Police Station Provide brick building and engine accessories to hoose engine generator set in structure to thatch the existing police station construction. Tbu will include masonry and brick structure and screen wall, engine exhaust system, fuel tank, sound attenuation, and rue suppression. Add ........... S196,057 . Provide site eleetrial work This will include 490 Volt and 15 kV feeders and conduit, setup of the transformer, outdoor switchgear cabinets, enclosure power and lights, emergency breaker and feeder for police station to replace the existing standby generator, and removal of the existing generator. Add ........ S56,029 Provide rtnta: generator to cover the police station after the existing unit is removed until the new generator is available. This will include pick-up and deiivery, hookup, temporary cable and fuel for four months. Add ........ S9,900 Original laid Amount 5501,943.75 Total Deducts 5196,5.19.00 Tota] Adden 5260,986.00 New Project Cost 5576,350.75 Cost Difference 574,407.00 OJ� 1 P. 2 R-98% 4636107 12-08-98 04:57PM P002 7147 Q&A PROPOSED MUNICIPAL CAMPUS GENERATOR The proposal for a new energy- and cost-saving generator for the municipal campus has met with opposition from some members of the neighborhood where the generator is to be located. A neighborhood meeting was held on Tuesday, December 8. Nine residents met with Parks & Recreation Director Ken Vraa and representatives of Dakota Energy Alternatives (DEA) to discuss the residents' concerns. In addition to the discussion, the residents visited the DEA generator at the Eagan Byerly's to get a sense of size and operational noise level A summary of the issues voiced by residents at the meeting is provided below in question and answer format, including mention of how residents seem to view some of the issues based on their comments. W by is the generator being recommended, and which jaahties will itpowrr? Ken reviewed the hision of the process leading the City to how a generator would benefit the city and the facilities served including the sanitary sewer lift station. City hall, Police. Civic Arena and Aquatic facility. Specific resident concerns to these issues are addressed in greater detail below. Where is the generatorgomg to be located'' Tlx two possible locations %vic reviewed DEA noted tial the first location that they looked at was up at the current location of the existing generator and the park location. It was noted that the generator should be located at the ends of the primary seryice line Residents' concern is that that placement of the generator in a depressed site by Denmark will increase the possibility of diesel frames lingering like fog, and the possibility that noise will roll up the landscape f{ by is this the preferred location In order to tap into the power line, the generator must be located on one of the ends of the loop The residents think the loop end near the police station makes more sense than the loop end in the park Is the generator enclosed' Yes. There is a shell around the actual generator to protect the generator and to attenuate noise Landscaping was to be prcnided as a screen. Plans do not currently include a more decorauve enclosure, such as a brick fagade or a wooden fencing. When will the generator run? The generator will only run during excessive energy consumption periods These penods usually occur on only the hottest and coldest days of the year, and usually between the hours of 3 00 p.m and 10 im p.m According to DEA representatives. it would most likely run only 8-10 days in a year. Last year the Civic Arena was put on peak alert twice and twice this year The residents seem to be concerned that the generator will run more frequently than is being advertised. Tiley cannot offer any substantive proof however, that DEA is wrong in their estimation. How loud will the generator be? Specifications for the new generator estimate it will produce sound levels of 55 dbA at 200 feet. The generator that was visited at fhvrly's was not designed with as strict of noise level and was monitored at 65 dbA Sound measurement is not linear. but rather loganthmic Roughly. a 5.6 dbA reduction is a halving of the noise. In this case, the proposed generator at 10 dbA quieter than the Bverh's generator would produce noise that is half. and half again. as quiet as Byerly's. Residents were disturbed by how loud they perceived the generator at Byerlv's to be. At their greatest distance, they were standing approximately 125 feet from the generator The nearest home to the proposed quieter generator is at least 200 feet. Once the generator was tumed off, background levels of noise from Byerlys operations and traffic noise from 35-E was new 55dbe Has an em tronmental studv been done to determine if diesel fumes will be dangerous No. An environmental review was not required for this project. Neither DEA nor staff can say with 1001/, assume a that diesel (nuns will not be an issue It is important when considering this to remember that diesel fumes can only be experienced when the generator is running which is not expected to be more than 8-10 days in a year and for no more than 4-6 hours on those days. Residents expressed concern that diesel fumes will linger in "the bowl." the low -ping area where the generator is proposed to be placed. According to the residents, this bowl effect is similar to fog that stays in the low ground for extended periods of time One resident said then' don't oxessarih stay indoors on the hottest dans. but would be outside on their decks or working in the yard. Is there an annual inspection of the generator to measure sound levels or diesel fumes No. The generator is regularly inspected by DEA to be sure it is functioning properh Residents seemed to want assurance that air qualm' and noise would be measured on a regular basis. Doesn't the current generator provide enough back-up a1readv7 The current generator only scnes the sen essential functions of the police department - heating and cooling power to the holding cells, power to the dispatch center. and emergency lighting Some of the residents stated that in an emergency it was not necessary to power Cin Hall and all areas of the police department, the lift station. the civic arena and the aquatic facilin It is important to remember that the generator is not just for emergency situations. but for occasional peak use penods when day -today functions are still neccsun Does the generator hm a to he built now' No. There is nothing requiring the Cin to build this generator. The benefit of the generator is that it will provide a substantial energy cost savings to the City - estimated between $70.000 and $75,000. fi by not build a smaller generator to backup essential grnernment functions only, not including the civic arena and aquatic fachr0 The cost savings for a smaller generator are not supported by the expense of a new generator Nhv can't a generator be installed nest to the police department, city hall or the croc arena9 The other end of the loop that the generator may be attached to is on the northwest side of the police station The new nghtof-way and easement only allows seven (7) feet of available space to build an eleven (11) foot deep generator Other possible placement sites on the campus - including the south side of the police station, the open space on the southeast comer of City Hall, and next to the civic arena - are not located on the access points of the power loop. There would be increased expense to make the necessary connections It was also recognized that the Chic Arena location would put the generator closer to residents homes which is something that this group seems to be opposed to Residents seemed to think that the City should incur the additional expense required to put the generator at another location on camps and extend the payback time on the generator N'auld you want fins in vour backvard? Among all the issues. this seemed to be the most real concern for the resident Then are concerned that the generator is an eyesore and may even cause properly values to decrease One resident went so far as to say that the value of the generator made perfect sense to him and even understood wh% the Ca} wanted to put it in the proposed location, but just didn't want it behind his house How much more would rt cost to place rhe generator south ojthe pohae hwlding or ro the southeast of Can Hall? He want to make the Council aware ojthese alternative locations' DEAL offered that it could add from $10,000 to $20,000 but this cost would have to come from DEA after they have reviewed the issue Abetter estimate could be available by the Council meeting after DEA engmeers reviewed this Residents wanted to be assured that the council would have an opportunih to consider these two alternatives. Cost should not be a concern. Could we get o perspective of a view from a home on Denmark of what this would look tike. Staff indicated that it would try to have two perspectives drawn up from the beck of the two homes north of the access road .aj5 Generator Site Analysis Site A - Denmark Lift Station Pros Natural Screening New DEA Distribution Line Bid Price $589,324.75 Cons Close Proximity to Residential Lou Site Work - Paved Driveway Additional Snow Removal Site B - West Side of Police Station Adder Pros Near DEA Distribution Line Replaces Existing Standby Generator Brick Building Site C - South of the Police Station Pros May Replace Existing Standby Generator Site D - East of the Parking Lot Pros Reduced Sound Constraints May Replace Existing Standby Generator $94,407 Cons Need Variance from Road Right of Way Higher Cost Budgetary Deduct S25,000 Cons Reduces Ability to Expand Police Station May Require Screen Wall and Brick Building Budgetary Deduct 510,000 Cons May Require Screen Wall and Brick Building cu•. •ate (mor •ra. ■o.q I a-, "MOCKV cow"i . ( i OWOJ" R. N FROM: DATE: MEMO city of eagan TOM HEDGES, CITY ADMINISTRATOR KEN VRAA, DIRECTOR OF PARKS AND RECREATION NOVEMBER 16, 1998 SUBJECT: LOCATION OF GENERATOR ISSUE: Potential relocation of the municipal center campus generator from the lift station location to City HalUPolice. BACKGROUND: In response to the request to relocate the campus generator next to City Hall, Dakota Energy Alternatives Inc. (DEAI), Kaeding and Associates, electrical consultants and the generator contractor have been re-examining the possibility of locating this generator at City Hall. It's important to remember that this is a complex issue involving more then just having available space. Consequently, this has been a time consuming issue to determine whether or not relocation is feasible. Review and approval by Dakota Electric must be gained to insure compliance with their regulations and those of the Public Service Commission, which regulates public utilities. Another issue to be considered is that the new generator must be connected prior to the transformer in order to supply power to the entire campus. The Police must have a stand-by generator after the transformer to insure operation of the life safety aspects of the holding cell. Consequently, the potential for having two generators side by side has been an issue. Staff has asked the consultants and contractor if it is possible to modify the equipment by providing separate feeds or switching equipment or transformers to be able to provide back- up power to meet both pre and post police transformer energy requirements. This does appear to be possible, but has some consequences. COST AND CONSEQUENCES: Relocation to the Municipal Center campus appears, at least from an engineering perspective, feasible. The proposed location would be in the same general location as the current generator. To accommodate the generator, switching equipment and additional transformer, a revised layout from that proposed near Denmark has been designed. This includes a separate building enclosure with roof structure. In order to locate the generator on -campus however, significantly more space will be required (approximately 16' x 52'). The City will have to grant itself a variance to the setback from a county road, something the Council has not previously considered with any building on the campus. The variance would be for approximately three feet over a distance of 52 feet in length. The location will also block two of the lower level office windows of the Police wing. The work involved includes the removal of the existing generator, a portion of the screen wall and relocation of the telephone and fiber optic cable that enters the building along the west wall of the police building. The screen wall is 13 feet from the police building and lies on the setback line from the county road, a portion of which would be retained to screen the transformer. DEAI and the Contractor have estimated the additional costs to complete this work as follows: • $5,000 for re-engineering fees. • $65,000-75,000 for removal of existing generator and construction of building and pad for new generator. (This includes $7,000 for salvaging the existing generator) • In addition, a rental generator will be required to be connected during the time frame that the existing generator is removed to allow for construction and connection of the new campus generator; estimated at 3 months at $1,900 per month. • Relocating the telephone and fiber optic lines have not been estimated. VISUAL INSPECTION: Staff has placed markers at both generator locations in case Council Members wish to visit either location to see where the generator would be placed. Also attached are photos taken that illustrate the potential generator locations. The first set of photos provide general views of the Denmark location and the second set reflects the existing generator, screen wall and approximate comer locations for the generator enclosure. SOUND: A question was asked regarding the sound level for the generator as designed. The specifications provide that the sound level be no higher then 55 decibels at 100 feet. The home nearest the generator on Denmark is approximately 350 feet away. 'TelaK/loWlell I IIX4li (I)a Staff is seeking direction regarding the request for relocation. ATTACHMENTS: • Materials form Council meeting of November 2, 1998. • Photos Mayor Tom Egan and Council October 08, 1998 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Location of power generator in Windcrest Conservancy Park Dear Mayor and Council: We recently met with C.J. Lilly and staff in response to your September letter requesting input on landscaping for the proposed power generator that will service the Municipal campus. The neighborhood is upset that the council did not seek our input in locating this generator. I met with Tom Vagts from Dakota Electric and its clear that the generator can be located next to the Police station. Moving the generator to your Municipal area is the right thing to do. 'We were told that the Police station location would cost more money, because of screening costs. These costs should be more than offset by not needing to construct a very long and wide bituminous roadway through our neighborhood play area. This generator represents a noisy, smelly intrusion into our neighborhood. Not to mention the fact that Windcrest Park is a conservancy park which purpose is to "conserve and manage sensitive natural areas in the community." This generator is too large and obtrusive to even consider placing in a residential neighborhood. We the friends of Windcrest Park are requesting you move the generator to your Municipal campus. We are requesting that the council put this issue on some upcoming agenda, so the neighborhood can voice our concerns in person. Sincerely, cc: Pat Awada, Bea B lomquist. Sandra Mason ,Theodore Wachter *IF i rr M1mm1y M 1. qtf PI IM 1ftA� 1 .�7w. i rr M1mm1y M 1. qtf PI IM 1ftA� .�7w. .:. - Y..dr.Y.�� wry• ��� IMG I A M A ■ ASSOCIATES (n, e4ua0 October 6, 1998 le,,,"e,/rte,,efi,e Tom Hedges, City Administrator h'I F4uot 9 Drur. City of Eagan le.r m, 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Municipal Center Emergency Generator Dear Tom: The following are my impressions and suggestions based on the neighborhood meeting held on October 5, 1998: hborhood The neighbors who attended the meeting (4 homeowners who live near the lift station site) are opposed to the lift station generator site. They were not interested in discussing landscape screening ideas. They do not want the generator to be located at the lift station site and do not want their view or "their park" changed. They will be requesting this issue be brought up with the City Council and they will ask that the generator be located at the Police Station site. They are upset about the pool project and this issue further compounds their frustration. B.l Lift Station Site I feel the lift station site is the appropriate location. In order to minimize the scope of the land alteration, I recommend the following revisions: 1. Reduce the generator and related equipment footprint to the minimum needed for proper function. 2. Reduce the access drive to 12 feet wide. 3. Do a tree survey of the construction area and preserve the maximum number of beahhy trees. 4. Add landscaping to screen the generator and related equipment. 5. Offer to add landscaping to help screen the existing lift station and electrical pedestals. 6. Show comparative noise and emission information for this generator. 2659 D".0ft l.er..e South Smite 100 ° e': i' .... �, ... - . C.l Police Station Site Further evaluation is needed to determine the feasibility and added cost of placing the generator at the Police Station. Can the existing generator be removed and replaced by the new larger generator? I have beard two conflicting opinions regarding the need to keep the existing generator. Perhaps Ton Vagts could speak with Eagan Police or the Bureau of Criminal Apprehension to determine the specific requirements. If the existing generator must remain, the area for the new generator is further reduced. 2. Potential conflicts with existing underground utilities should be evaluated. This could dramatically effect the construction cost. City Hall and the Police Station appear to be at the standard setback of 50 feet from the Pilot Knob Road right of way. If the generator and screen wall are determined to be a "structure", a variance to the setback requirements may be needed. Attached is a copy of the analysis of the emergency generator site alternatives. I presented this information to the neighbors, but they did not request a cop) of the report. Please review these items and call me if you want my firm to further address the above issues. S`incerel), Greg Ingraham, AICP President CC: Ken Vraa C.J. Lilly Tom Vagts, DEA �d 1 Eagan Municipal Center Complex Emergency Generator Location Analysis Electrical Site Plan Alternatives Introduction The City of Eagan plans to install an emergency generator to supply power to the Municipal Center Complex (police, city hall and life safety) and utility lift station during a power outage. The generator will ensure that electrical service to the area is not disturbed during a blackout. The following summary is an assessment of three possible locations for the generator site. The assessment is based on the following major issues and applies an estimated additional cost to each alternative. This additional cost is the cost to the city in addition to the original plan. The original plan included the placement of the generator and supporting entities at a site already near an electrical switch and the creation of a 15' access drive for maintenance. Major Issues Electrical Switch In order for the generator to perform properly and not damage the existing infrastructure, it must be located at a "switch" along the electrical line. Two switch sites exist within the City Hall Complex, one near the intersection of Pilot Knob Road and Westcott Road, and one near the southeast corner of the site. If the generator is placed at a site other than the two switch locations, a new switch and additional cable and communications are necessary, which adds costs to the project. The minimum additional cost would be $35,000, plus any screening that may be necessary. Visual Aesthetics The City of Eagan is interested in placing and screening the new generator in a way so that the new structure is not visually obtrusive to neighbors and passers- by. The City plans to provide whatever screening is necessary to provide an aesthetically pleasing site plan. Noise disturbance is not a major issue, as the noise created from the new generator will be less than that of a car idling Access The new generator must be located at a site with drive access available. In order to fuel and maintain the generator, a vehicle must be able to have access to the structure. This plays an important role in the selection of the site, in order to place the generator on a relatively easily accessed area. ��suu• •fuc�u�s M Site Alternatives A/temative A Alternative A is located near the southeast comer of the new pool next to an existing lift station and utility access (see map). This site is currently vegetated on the north end of the drive, which is where the siting of the generator is proposed. This site alternative was chosen for the ability of the vegetation to hide the generator and the ease of bringing a drive off an existing utility access This alternative incurs an additional cost of approximately $3500 for additional and buffering with vegetation (see table). Consultant recommendation for this site would be to protect and preserve as much of the woody vegetation as possible to provide an immediate and permanent screen from the neighborhood residents, and to selectively place new landscaping to further screen the generator. Alternative B Alternative B is located near the police station on the corner of Pilot Knob Road and Westcott Road. Several utilities and a screen wall already exist in this location which is near the parking lot for access. The existing utilities include a small emergency generator and storm and sanitary sewer lines. The existing generator is a requirement for the police station and serves life safety functions Alternative B would include the removal of a portion of the existing screen wall The new generator would be sited directly south of the existing generator and would require an extension of the screen wall. The additional costs for this plan would be the revision of the existing wall as well as the construction of the new section of screen wall. The screen wall would act as a visual barner from the roadway. Additional costs are estimated at $16,500. Alternative C Alternative Site C is located near the newly constructed ice arena building and parking. Placement of the structure would be behind the buildings, near the parking tot and drive so as to provide access to the generator. Site C is not located near a switch and would therefore incur a large additional cost to the project. The new generator would require a new switch, new communications and additional cable connecting it to an appropriate switch site. The site would also need to be screened with vegetation so it would not be visually obtrusive Additional costs would be from $40,000 to $55,000. Recommendation Alternative A (lift station site) is the best location for the generator. Care should be taken to protect existing vegetation, and the City should work with adjacent residents to selectively place landscaping to screen the generator. Alternative B is acceptable but has a high ($16,500) additional cost and has many conflicts with existing underground utilities. Alternative C is not acceptable due to costs and space limitations Eagan Municipal Center Complex Emergency Generator Electrical Site Plan Alternatives A , E)dsting utility i E>asting vefleation fCC screen At site of e)dsting electrical sw tch E)asting utility access A e uate area ate visibility tree removal $3,500 stative screening-- -- - cost for Altamativ� A '15A—m— &—men B Police station At site of ewst ng Public visibility Revise s>asting screen =1,500 utili areiI electrical switch__ wall Drive access available E)dsting utility conflicts Masonry wall to screen $15,000 -- __ new_generator Setback limitations Limited space CW for AIEa_m_atiw B _ :7a'n00 C New civic arena Drive access available Not at sits with Additional switch, =35,000 rear parking electrical switch cable, communications area _ —_- _Setback limitations Umited,�ce 'V 0 Total addNionil cost for ANaltstlw C �IO,1100- •Cost additional to orlonal psn"Or and associated ullltles, bated at soththtp awtbh pOK - ��auu• �sti�u��n Eagan Municipal Center Complex ® Q e Generator Location Comparison Good Fair Poor Function swilcli Installation Space Access utility Conflicts Public View Private View Tree Removal Screenirg Addi xyW Cost Existing utility easement , . , , Q Q Vegetation $3,500 Site A Police Station utility area , Q . 8 8 Wall $16,500 Site B New civa arena rear ng area e e . 8 Combination S40,000- parking $55,000 Site C city of eagan As I mentioned on the telephone, the residents near Denmark Avenue have addressed a letter to City Administrator Hedges asking that they be placed on a Council Agenda in order to request that the generator be relocated near to the police building. This is scheduled for the Monday, November 2 meeting The residents letter states that you indicated the generator could go there, implying that there are no other issues that might prohibit it from being sighted there. Planning consultant Greg Ingreham followed up w ith a letter that indicates there were some question as to why the existing police generator could not be replaced with the new one. Residents may nowbelieve that this is an option. It was my understanding from the electrical consultant that this was not feasible. The reason stated was that the new generator must be on the primary electrical line, while the police generator must be wired in after the transformer. This was the requirement of the Department of Corrections since the existing generator is considered a life safery generator and supplies the electrical needs for the jail holding cells. This requirement precludes the replacement of the existing unit. Would you please re -review this issue with the electrical consultant and also with the appropriate staff from the Department of Corrections to clarify. It would also be appropriate for you and our electrical consultant to review the earlier data regarding the costs and constraints for the placement of the generator at the Cir) HaILPolice location that were developed early in this review process. if you believe that there is a location that presents an option from an electrical engineering perspective, please prepare a location map so this can be reviewed by other City staff, i.e. planning, engineering and inspections for compliance with other code requirements. Please try to have this completed and back to me by October 26" so there is ample time for review by the City. _ Thanks for our p pt attention to this issue. Ken i'f33— Director of Park and Recreation i cc: Tom hedges, City Administrator Greg Ingraham, Planning Consultant MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 36K P1.07 KNOB POA) THE SYMBOL Or STRENGTH AND(CGROWTH IN OUR COMMUNITY 3s"' "O`A`.V A% M` EAGAN. WNNESOTA 56122 1180P"ONE (OSI)EBt.rpM C«ONE EAGAti rt!SO'A FAA (W1661 -MM2 Eauai Oaoortiwvry Emalc ' _` O6E .. THOMAS EGAN Mpyp October 15, 1998 PATRICIA AWADA IEA BLOMO'JIST SANDRA A MASIN THEODORE WACHTER Mr. Tom Vagts Cov ov* +o•, Dakota Energy Alternatives, Inc THOMAS HEDGES 4300 - 220" Street West Cfr Aam-ancla Farmington, MN 55024-9583 E J VAN OVERBFKE Gry CO'k Dear Tom, As I mentioned on the telephone, the residents near Denmark Avenue have addressed a letter to City Administrator Hedges asking that they be placed on a Council Agenda in order to request that the generator be relocated near to the police building. This is scheduled for the Monday, November 2 meeting The residents letter states that you indicated the generator could go there, implying that there are no other issues that might prohibit it from being sighted there. Planning consultant Greg Ingreham followed up w ith a letter that indicates there were some question as to why the existing police generator could not be replaced with the new one. Residents may nowbelieve that this is an option. It was my understanding from the electrical consultant that this was not feasible. The reason stated was that the new generator must be on the primary electrical line, while the police generator must be wired in after the transformer. This was the requirement of the Department of Corrections since the existing generator is considered a life safery generator and supplies the electrical needs for the jail holding cells. This requirement precludes the replacement of the existing unit. Would you please re -review this issue with the electrical consultant and also with the appropriate staff from the Department of Corrections to clarify. It would also be appropriate for you and our electrical consultant to review the earlier data regarding the costs and constraints for the placement of the generator at the Cir) HaILPolice location that were developed early in this review process. if you believe that there is a location that presents an option from an electrical engineering perspective, please prepare a location map so this can be reviewed by other City staff, i.e. planning, engineering and inspections for compliance with other code requirements. Please try to have this completed and back to me by October 26" so there is ample time for review by the City. _ Thanks for our p pt attention to this issue. Ken i'f33— Director of Park and Recreation i cc: Tom hedges, City Administrator Greg Ingraham, Planning Consultant MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 36K P1.07 KNOB POA) THE SYMBOL Or STRENGTH AND(CGROWTH IN OUR COMMUNITY 3s"' "O`A`.V A% M` EAGAN. WNNESOTA 56122 1180P"ONE (OSI)EBt.rpM C«ONE EAGAti rt!SO'A FAA (W1661 -MM2 Eauai Oaoortiwvry Emalc ' _` O6E .. Maria Karels From: Don Hughes Sent: Thursday, December 10, 1998 6:47 AM To: council@ci.eagan.mn.us Cc: dhughes@pclink.com Subject: Proposed Location of Emergency Generator for Eagan City Campus >Mayor Egan, Councilmembers, >I feel it is very important to make sure each of you are aware of my concerns regarding the placement of an emergency generator for the Eagan City Campus. I want to officially register my objection to the proposed location of the generator and ask for time before the Council under old business at the 12/15 City Council meeting. >In July my wife and I purchased our home on Denmark Ave., four houses from the park where the City of Eagan is proposing to locate the emergency generator. We reviewed more than 35 homes in surrounding cities and neighborhoods before we chose 3941 Denmark Ave. We selected this home because of its peaceful, natural settings in back of the property, the nearby park area and the positive impression we got about the City of Eagan. The City of Eagan's Web site states "Amid rolling hills, ponds and green space, the City of Eagan is a successful and progressive Community, conveniently located........" At a focussed level I feel these attributes are being threatened with the implementation of this proposal and other construction already in progress >I am very concerned that the city is proposing to locate a structure the size of a house trailer, with noise levels greater than 55 - 70 DBA, in a natural park setting located in the middle of a residential neighborhood Would you want this in your "back yard" regardless of landscaping plans someone may think is appropriate? This kind of city planning does not seem to be consistent with "serving the people". My 9 -year-old daughter plays in the park regularly with other neighborhood children and I do not support the idea of putting in roads and structures such as this when, considering its purpose, other sites are more appropriate. I strongly believe there are more appropriate sites. >The grassy area on the southeast side of City Hall was discussed along with the north and south west side of the Police station in a 12/8/98 meeting with Ken (City of Eagan Parks and Recreation Department) and 3 Dakota Electric executives / employees Dakota Electric agreed to prepare an estimate to locate the generator on the southeast site in time for the 12/15/98 City Council meeting. I urge you to please consider the alternative site(s) I will be at the 12/15 City Council meeting to voice my objections to the proposed residential park site. If you have any questions or wish further clarifications on my stand please feel free to contact me at the number below I am asking for your support in keeping the neighborhood a peaceful and pleasant area >Thank You, >Don Hughes >905 - 3857 Agenda Information Memo December 15, 1998 Eagan City Council Meeting NEW BUSINESS A. ORDINANCE AMENDMENT TO CHAPTER 10, REGULATION OF FERRETS ACTION TO BE CONSIDERED: To approve an ordinance amendment to allow lawful ownership of ferrets in the City. FACTS: On November 17, 1998, the Eagan City Council approved the request to change Ordinance 10.11 to allow people to lawfully keep ferrets in the City. The reason ferrets were not included in the ordinance was because there was not a recognized rabies vaccination approved by the Minnesota Board of Animal Health. ■ A one year vaccine is now available and has been approved by the Board of Health. The Police Department has received a number of requests from the community in regard to ferret ownership and the City Attorney has made the attached appropriate changes to the ordinance. ATTACHMENT: • Ordinance amendment on pagesa through. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRDAES AND OFFENSES" BY AMENDING SECTIONS 10.11 AND 10.12 REGARDING REGULATION OF FERRETS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter is hereby amended by changing Section 10.11, Subd. I. to read as follows: apply: Subd 1. Definitions. For the purpose of this section, the following definitions shall t t t F. Ferret means anv male or female domesticated Polecat, whole or neutered 1` G. Hearing officer means the city administrator, or any other city employee, as duly appointed by the city administrator. & H. Owner means any person, firm, corporation, organization, or department possessing, harboring, keeping, having an interest in, or having care, custody, or control of a dog or cat. 14- 1. Potentially dangerous dog means any dog that has: (1) When unprovoked, inflicts bites on a human or domestic animal on public or private property; (2) When unprovoked, chases or approaches a person upon the streets, sidewalks or any public property in an apparent attitude or attack; or (3) Has a known propensity, tendency or disposition to attack unprovoked, causing injury or otherwise threatening the safety of humans or domestic animals. I- J. Substantial bodily harm means bodily injury which involves a temporary but substantial disfigurement, or which causes a temporary but substantial loss or impairment of �aq the function of any bodily member or organ, or which causes a fracture of any bodily member. Section 2. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 2, to read as follows: Subd 2. Running at large prohibited It is unlawful for the owner of any dog, of cat or ferret to permit such animal to run at large. The police officers or animal control officer may seize, impound or restrain any dog, of cat, or ferret found running at large. Subdivision 4 and 5 shall apply to any dog, of cat, or ferret impounded under this subdivision. Section 3. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 4, to read as follows: Subd. 3. Disposition of impounded dogs, or cats and ferrets. A. Notice of impounding. The officer who seized, impounded or restrained any dog, of cat, or ferret pursuant to subdivisions 2 and 3 of this section shall, without delay, notify the owner, personally or through the United States mail, if such owner be known to the officer or can be ascertained with reasonable effort, but if the owner be unknown or cannot be ascertained, then the officer shall make available to the police department, city hall and impounding kennel for public inspection the following information: (1) A description of the dog, cat or ferret, as applicable; (2) Location of impoundment, and (3) The condition for its release. B. Redemption. All dogs, of cats, and ferrets (hereinafter "the animal" l seized, impounded or restrained pursuant to this section must be held by the poundmaster for redemption by the owner for at least five regular business days of the pound. For the purpose of this section, "regular business day" means a day during which the pound is open to the public not less than four consecutive hours between the hours of 8:00 a.m. and 7:00 p.m. If, after the five regular business days the owner does not claim the deg animal, then any right of redemption shall be deemed to have been waived, and the deg animal shall be disposed of as provided in subparagraph C of this subdivision. Any impounded deg er eat animal shall be released to its owners, as follows: 1. If saeh deg of eat the animal is owned by a resident of the city, after payment 2 OBJ v of the impounding fees, and, in addition, in the case of a dog, purchase of a license. 2. If seed deg eF eat the animal is owned by a person not a resident of the city, such owner must provide proof of rabies immunization of ^-•' S•_Ec d6g Oeat - the animal within 48 hours of release, excluding Saturdays, Sundays and legal holidays, and payment of the impounding fee for the period for which the deg efeet animal was impounded. C. Disposition of unclaimed dogs er< cats or ferrets. Any dog, of cat, or ferret which is not claimed within the five-day period, as defined in subparagraph B of this subdi%ision, must be made available to any, licensed institution which has requested the animal as required by Minn. Stat. §35.71. If a tag affixed to the animal or a statement by the animal's owner after the animal's seizure specifies that the animal may not be used for research, the animal must not be made available to any such institution and may, in the discretion of the pound, be sold for not less than the amount of the required licensing fee, if applicable, to anyone desiring to purchase the animal, or be destroyed in a proper and humane manner after the expiration of the five-day period. Section 4. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 5, to read as follows: Subd S. Animal pound records. Upon the impoundment of any dog, of cat, or ferret pursuant to this section, an accurate record of the time of such impoundment shall be kept on each animal. Impoundment records shall be preserved for a minimum of six months and shall shown (1) the description of the animal by species, breed, sex, approximate age, and other distinguishing traits; (2) the location at which the animal was seized; (3) the date of seizure; (4) the name and address of the person from whom any animal was received; and (5) the name and address of the person to whom any animal three months of age or over was transferred. Section 5. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 10, to read as follows: Subd 10. Rabies control. A. Inoculation. Any owner of a dog, of cat, or ferret over six months of age must have such dog, of cat, or ferret inoculated against rabies in accordance with this subdivision and possess a certificate of a veterinarian duly licensed to practice veterinary medicine within the sate, which certificate shall state that the dog, of cat, or ferret has a current inoculation 3 X31 against rabies. Any dog vaccinated with a modified live or trimmune killed rabies vaccine shall be revaccinated at no more than 24 -month intervals; any dog vaccinated with any other killed rabies vaccine or while under 12 months of age shall be vaccinated at no more than 12 - month intervals. Any cat shall be revaccinated at no more than 12 -month intervals for any and all types of vaccines used. Any ferret shall be re -vaccinated in 12 -month intervals with veterinarian approved vaccines for ferrets. B. Animal bites. 1. Persons bitten. (a) Whenever any dog, of cat, or ferret has bitten a person, the owner, having been so notified either orally or in writing, must: (1) provide a certificate of current rabies inoculation; and (2) immediately quarantine the dog, of cat, or ferret at the owner's home or other suitable place of confinement as directed by the responsible officer of the city for a period of ten days after the occurrence. (b) During the quarantine, the dog, of cat, or ferret shall be securely confined in a building, locked kennel or a yard which is enclosed by a fence not less than five feet high and so constructed that the animal cannot escape or otherwise leave the enclosure, and which will not permit other animals or persons to enter, for the purpose of preventing the animal from biting or otherwise coming in contact with persons or other animals. (c) If the dog, of cat, or ferret dies or shows sins of illness or if it escapes, the animal control officer or police department must be notified immediately. The confinement, testing and treatment costs, in addition to all other expenses incurred, as the result of a dog, of cat, or ferret biting person, shall be at the expense of the owner of the animal. (d) In the event that a certificate of current rabies inoculation is not provided or upon a reasonable suspicion that the dog, of cater ferret may be rabid, the dog, of cat,or ferret shall be immediately seized and subjected to the necessary tests by a doctor of veterinary medicine for the purpose of determining if it is infected with rabies. Any animal, other than a dog, of cat, or ferret which has bitten a person may be destroyed and taken to 0 4�3;� the university diagnostic lab to be determined if the animal has been infected with rabies. 2. Dog, or cat or ferret bitten (a) Whenever any rabid -bearing animal has bitten a dog, of cat, or ferret the owner of the bitten dog, of cat, or ferret, having been so notified either orally in writing, must: (1) provide a certificate of current rabies inoculation to the police department; (2) immediately revaccinate the dog, or cat, or ferret; and (3) immediately quarantine the dog, of cat, or ferret at the owners home or other suitable place of confinement as directed by the responsible officer of the city for a period of 180 days. The dog, of cat, or ferret may be released from quarantine after 40 days if the following are satisfied: (l) The dog, of cat, or ferret was vaccinated for rabies at least 21 days before exposure; (2) The dog, of cat or ferret was revaccinated for rabies immediately after exposure, at which time the 40 -day period shall begin; and (3) A written report as required by state law is received by the board of animal health. (b) Any quarantine of a dog, of cat, or ferret under this subparagraph shall be in accordance with subparagraph B, item 1(b) of this subdivision. (c) If the dog, er cat, or ferret dies or shows signs of illness or escapes, the animal control officer or police department must be notified immediately. the confinement testing and treatment costs, in addition to all other expenses incurred as the result of a dog, of cat or ferret bitten by another animal, shall be at the expense of the owner of the dog or cat bitten. (d) In the event that a certificate of current rabies inoculation is not provided or the owner of the dog, of cat, or ferret bitten failed to comply with the provisions herein or, upon a reasonable suspicion that the dog, or cat, or ferret may be rabid, the dog, of cat, or ferret shall be immediately seized and subject to the 5 4�3 necessary test by a doctor of veterinary medicine for the purpose of determining if it is infected with rabies and shall be quarantined as provided in subparagraph B, item 1(b) of this subdivision. Any animal, other than a dog eF cak or ferret which has bitten a dog eF ca% or ferret shall be destroyed and taken to the university diagnostic lab to be determined if the animal has been infected with rabies. Section 6. Eagan City Code Chapter is hereby amended by changing Section 10. 12, Subd. 1(B), to read as follows: B. Animals include farm animals and all other animals, reptiles and feathered birds or fowl, except dogs, cats, ferrets, gerbils, hamsters and caged household birds. Section 7. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation— and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 8. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Thomas A. Egan Its: Mayor Date Ordinance Published in the Legal Newspaper: 3 �3q Agenda Information Memo December 15, 1998 Eagan City Council Meeting B. ORDINANCE AMENDMENT TO CHAPTER 10(PUBLIC PROTECTION. CRIMES AND OFFENSES) BY AMENDING SECTION 10.40, SUBD. 1. REGARDING ADOPTION OF THE 1997 MINNESOTA UNIFORM FIRE CODE ACTION TO BE CONSIDERED: To approve the ordinance amendment adopting the 1997 Minnesota Uniform Fire Code. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the adoption of the 1997 Minnesota Uniform Fire Code. • For enforcement purposes the City simply adopts the most current Minnesota Uniform Fire Code as a part of the City Code and does not reproduce any detailed regulation. ATTACHMENTS: • Enclosed on page mrL2,�i is a copy of the proposed ordinance amending the City Code. a,W ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MR4NESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRI [EES AND OFFENSES" BY AMENDING SECTION 10.40, SUBD. 1 REGARDING ADOPTION OF 1997 MINNESOTA UNIFORM FIRE CODE; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Ten is hereby amended by changing, Subd. 1, to read as follows: Subd 1. Adoption The 4W4 1997 edition of the Minnesota Uniform Fire Code is hereby adopted though set forth verbatim herein. One copy of said code shall be marked "City of Eagan -Official Copy" and kept on file in the office of protective inspections and open to inspection and use by the public. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation"' and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: By: Thomas A. Egan Its: Mayor Date Ordinance Published in the Legal Newspaper: a-& Agenda Information Memo December 15, 1998 Eagan City Council Meeting C. ORDINANCE AMENDMENT TO CHAPTER VCONSTRUCTION LICENSING, PERMITS AND REGULATIONS) REGARDING ADOPTION OF THE 1997 MINNESOTA UNIFORM BUILDING CODE ACTION TO BE CONSIDERED: To approve the ordinance amendment adopting the 1997 Minnesota Uniform Building Code. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the adoption of the 1997 Minnesota Uniform Building Code. • The previous Minnesota Uniform Building Code was dated 1994. • For enforcement purposes the City simply adopts the most current Minnesota Uniform Building Code as a part of the City Code and does not reproduce any detailed regulation. ATTACHMENTS: _ • Enclosed on page ?S is a copy of the proposed ordinance amending the City Code. W SENT BY: 12-11-98 : 11:24 : SEVERSON SHaDW 651 681 4612:0 2/ 9 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CI7Y OrEAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR EN'11TLED "CONSTRUCTION LICENSING, PERMITS AND REGULATION, INCLUDING SIGNS, EXCAVATIONS AND MOBILE HOME PARKS" BY AMENDING SECTION 4.01 AND 4.04 REGARDING INDIVIDUAL SEWAGE TRFATMENT SYSTEM; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 4 is hereby amended by changing Section 4.01 to read as follows: Sec 4.01. Building code adopted. The Minnesota State Building Code (SBC), including the following chapters of Minnesota Rules: A. 1300 Minnesota Building Code; B 1301 Building Official Certification; C. 1302 State Building Construction Approvals; D. 1305 Adoption of the 49941997_ Uniform Building Code including Appendix Chapters: 1. 3, Division I, Detention and Correctional Facilities; 2. 12, Division II, Sound Transmission Control; 3. 29, Minimum Plumbing Fixtures, E. 1307 Elevators and Related Devices; F. 1315 Adoption of the 1996 National Electrical Code; G. 1325 Solar Energy Systems; H. 1330 Fallout Shelters; R-93% a DO 612 432 3780 12-11-98 I I :30A11 P002 #47 Agenda Information Memo December 15, 1998 Eagan City Council Meeting D. ORDINANCE AMENDMENT TO CHAPTER QCONSTRUCTION LICENSING, PERMITS AND REGULATION) BY AMENDING SECTION 4.01 AND 4.04, REGARDING INDIVIDUAL SEWAGE TREATMENT SYSTEMS ACTION TO BE CONSIDERED: To approve the ordinance amendment regarding individual sewage treatment systems. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the regulation of individual sewage treatment systems. • This regulation is required by State Statute and will be a component of the Comprehensive Guide Plan update. Actual implementation of the ordinance amendment is contingent upon approval by the Minnesota Pollution Control Agency. ATTACHMENTS: ryII_ • Enclosed on page lk through is a copy of the proposed ordinance amending the City Code. 4�I SENT BY: 12-11-88 : 11:24 : SEVERStNV SHELDON- 651 681 46124 2/ 9 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENl'1'fLED "CONSTRUCTION LICENSING, PERMITS AND REGULATION, INCLUDING SIGNS, EXCAVATIONS AND MOBILE HOME PARKS" BY AMENDING SECTION 4.01 AND 4.04 REGARDING INDTVIDUAL SEWAGE TREATMENT SYSTEM; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain; Section 1. Eagan City Code Chapter 4 is hereby amended by changing Section 4.01 to read as follows: Sec. 4.01. Building code adopted. The Minnesota State Building Code (SBC, including the following chapters of Minnesota Rules: A. 1300 Minnesota Building Code; B. 1301 Building Official Certification; C. 1302 State Building Construction Approvals; D. 1305 Adoption of the 4944 1997 Uniform Building Code including Appendix Chapters: L 3, Division I, Detention and Correctinnal Facilities; 2. 12, Division II, Sound Transmission Control; 3. 29, Minimum Plumbing Fixtures, E. 1307 Elevators and Related Devices; F. 1315 Adoption of the 1996 National Electrical Code; G. 1325 Solar Energy Sysum, H. 1330 Fallout Shelters; R-934. a4D 612 432 3760 12-11-98 11 30A P002 t$47 = 8Y: 12-11-98 : 11:24 : SEV060% SMDOr" 651 681 46124 9/ 9 L 1335 Floodproof mg Regulations; J. 1340 Facilities for the Handicapped; K. 1346 Adoption of the 1991 Uniform Mechanical Code; L. 1350 Manufactured Homes; M. 1360 Prefabricated Buildings; N. 1365 Snow Loads; 0. 1370 Storm Shelters; P. 4715 Minnesota Plumbing Code; Q. 7670 Minnesota Energy Code; &6e, 6 MCAPq see. 4.8040 lodkidual Sewage Tfeatinem Staftilards bF)-theA44w&seAa cu rcut City adopted edition of Minnesota Uniform Fire Code are hereby adopted by reference as though set forth verbatim herein. One copy of said code shall be marked CITY OF EAOAN—OFFICIAL COPY and kept on file in the protective inspections department and open to inspection and use by the public. Section 2, Eagan City Code Chapter 4 is hereby amended by adding Section 4.04 to reed as follows: Sec. 4.04. Individual Sewage Treatment Systems. A. 1,'in4ngs and Purpose Staremenr. The City Council finds that the location, design, installation, use or maintenance of individual sewage treatment systems (ISTS) may adversely affect the health, safety and welfare of the Eagan residents and the general public by the potential discharge of inadequately treated sewage into ground waters, ground surfaces or surface waters. Tn the interest of protecting the health, safety and welfare of the public, the City of Eagan has established the regulations herein. B. Adoption of Water Pollution Control Act and MPCA Regulatory Rules. Minnesota Statutes, Sections 155.55 and 155.56, comprising as part of the Minnesota Pollution Control Act, as amended through 1997, and Minnesota Rules, Parts 7080.0010 through 7080.0176 and 7080.0300 through 7080.0315, as amended through 1997, comprising as part of the Minnesota Pollution Control Agency Individual Sewage a4 Minnesota Statutes, Sections 155.55 and 155.56, comprising as part of the Minnesota Pollution Control Act, as amended through 1997, and Minnesota Rules, Parts 7080.0010 through 7080.0176 and 7080.0300 through 7080.03 15, as amended through 1997, comprising as part of the Minnesota Pollution Control Agency Individual Sewage Treatment Systems Rules, are hereby adopted and incorporated herein by reference, except as otherwise provided herein. A copy of the provisions adopted herein shall be on file at the City Inspection Department. The provisions adopted herein shall be referred hereinafter as "state requirements." C. Definitions. For purposes of this Section, the terms and phrases herein shall have the definitions given in Minn. Stat. § 115.55 and Minn. Rules, Part 7080.0020. D. Individual Sewage Treatment System License. License required No person shall design, install, maintain, pump or inspect an ISTS which is located within the City without a license issued pursuant to Minn. Stat. § 115.56. E. Individual Sewage Treatment System Permit and Plan. I. Permit Required No person shall newly construct or replace, extend or repair an ISTS without first obtaining a permit therefor from the City. Any new construction or replacement or repair of an ISTS or an upgrade required due to a bedroom addition shall be in compliance with the state requirements adopted herein. 2. Permit application. The application for a permit hereunder shall be in writing and submitted to the City on a form as the City shall provide, including the following information: (a) A certified site evaluation report in accordance with Minn. Rule, Part 7080.0110 and this Section; and (b) A certified design report, including drawings, calculations and summary of all of the ISTS components. 3. Issuance of permit. No permit shall be issued under this Section unless the application establishes that the ISTS will be in compliance with the state requirements adopted herein. The permit application, along with all exhibits thereto, shall be reviewed by a licensed compliance inspector authorized by the City to determine whether the newly constructed or replaced, repaired or upgraded system will meet the applicable state requirements. The construction, replacement, repair or upgrade of an ISTS may be initiated upon the issuance of the permit. No newly constructed, repaired, • replaced or upgraded ISTS may be used until a certificate of compliance is issued by a compliance inspector. 4. Bedroom addition building permit or variance. The City shall not issue a building permit or a variance for an addition of a bedroom on property served by ISTS except upon receipt of a certificate of compliance. The City may temporarily waive the certificate of compliance requirement for a building permit or variance for an application made during the period of November 1 through April 30, provided that an inspection of the system is performed by the following June I and a certificate of compliance is submitted to the City by the following July I. 5. Expiration ofpermit. A permit issued hereunder shall be valid for a period of one -hundred eighty (180) days. If no substantial work has commenced within that period, the permit shall terminate. 6. Request for variance or appeals of decisions. An applicant may request a variance of any requirement of this Section or appeal any decision or determination by the City in connection with any provision of this Section pursuant to the procedures set forth in Section 11.40 of the City Code. 7. Permit fees. Any ISTS permit fee shall be as set forth by a duly adopted City Council Resolution. 8. Certified site evaluation report. It shall be the responsibility of any site evaluator to utilize the proper professional tools, professional methods and judgments, and number of soil observations to verify that the site complies with Minnesota Rules, Chapter 7080, standards and requirements for the primary and reserve areas. The primary area shall consist of a minimum of 5,250 square feet per site, unless otherwise directed by the City. The size of the reserve area shall be similar in size as the primary area. The reserve site may be an overlay of or within the primary area provided that a licensed designer certifies: (1) the primary area may be utilized in accordance with Chapter 7080 as the reserve area for a new system, and (2) what action must be taken to prepare or allow the primary area to be used as the reserve area. No person shall use the primary area as the reserve area unless all requirements under Chapter 7080 and as certified by the licensed designer are met. The site evaluator shall use the Dakota County Soil Survey and Munsell Soil Color Charts in accordance with Minnesota Rules, Chapter 7080, standards and requirements. A minimum of four (4) soil observations and two (2) percolation test must be completed for the primary area and at least one (1) soil observation for the reserve area. 9. As -built record. For each newly constructed or replaced, extended, ungraded or repaired ISTS, an "as -built" record shall be properly completed and filed with the City no later than ten (10) days after completion of the new construction, replacement, un rade or repair of the ISTS. -D43 F. Individual Sewage Treatment System Inspection. 1. Compliance inspections required. An inspection to determine whether an ISTS is in compliance with the state requirements adopted herein shall be conducted whenever an ISTS permit is required under this Section. Any compliance inspection performed hereunder shall be conducted by a licensed inspector, whose license is independent of the permit applicant, the owner and the installer of the ISTS to be inspected. The manner and timing of the compliance inspection shall be as required by the licensed inspector for purposes of new construction or replacement or upgrade of an ISTS. In the event a licensed inspector cannot perform an inspection at the ISTS site, the licensed inspector may conduct the compliance inspection through the use of video, electronic, photographic or other reliable evidence of compliance provided by the licensed installer. 2. Certificate of compliance and notice of noncompliance. The licensed inspector shall submit a certificate of compliance or notice of non-compliance to the City and the owner of the ISTS within ten (10) days after the compliance inspection. The certificate of compliance or notice of non-compliance must include a certified statement from the licensed inspector that identifies the type of system inspected and indicates whether the ISTS is in compliance with the state requirements adopted herein. In the event the ISTS is not in compliance, the inspector shall specify the basis for noncompliance and whether the ISTS must be upgraded, replaced or its use discontinued. If the ISTS presents an imminent threat to public health or safety, the notice of non- compliance must contain a statement to this effect. If a notice of non-compliance is submitted to the City, a second compliance inspection shall be completed upon the upgrade, replacement, repair or discontinued use as required in the notice of non-compliance. 3. Bedroom addition building permit or variance. No building permit for the addition of a bedroom on property served by an ISTS shall be issued unless a compliance inspection is performed and a certificate of compliance is submitted to the City. G. Repair ofNon-complying or Failing Individual Sewage Treatment Systems. The owner or occupant of any property on which a non -complying or failing ISTS is located shall upgrade, repair, replace or discontinue the use of the ISTS in accordance with the requirements of Minn. Rules, Parts 7080.0020 through 7080.0176 and the notice of non-compliance. Any non -complying or failing ISTS from which discharge or sewage can be contained within the property the ISTS serves and is not an imminent threat to ay q public health or safety shall be corrected within 180 days of the date of service of the notice of non-compliance. Any non -complying or failing ISTS from which discharged sewage cannot be contained within the property the ISTS serves or that poses an imminent threat to the public health and safety, shall be corrected within thirty (30) days of service of the notice of non-compliance unless weather conditions prevent correction within thirty (30) days in which case the owner or occupant shall implement temporary corrective measures (such as regular pumping of the ISTS) and complete permanent corrective measures as soon as physically feasible, but in no case later than 180 days or July 1 immediately following the date of service of the notice of non-compliance, whichever is longer. Upon the repair, upgrade, replacement or discontinuance of the use of the ISTS as directed in the notice of non-compliance, a second compliance inspection must be completed within thirty (30) days of the repair, upgrade, replacement or discontinuance and a certificate of compliance must be filed with the City within thirty (30) days of the inspection. If the owner or occupant fails to comply with this Section, the use of the ISTS must be discontinued immediately. H. Minimum .Soil Treatment Area. Any property or lot platted after January 23, 1996, and served by an ISTS shall have a minimum of one additional soil treatment area which can support a standard soil treatment system. I. Application of Other Statures, Regulatory Rules or Local Regulations. In addition to all provisions of this Section, any individual sewage treatment system that is newly constructed or replaced or repaired shall comply with any other State or local statute, regulatory rule or ordinance. Any conflict between the provisions of this Section and any other State or local statute, regulation or ordinance, shall be resolved in favor of the more restrictive provision. J. Required Septic Tank Sizing. Any septic tank for a new or replacement septic tank for any ISTS shall be sized fifty percent (50%) greater than the minimum size requirement provided in Minnesota Rules, Chapter 7080. In the event that a basement toilet which exists or could exist would require a pump, the septic tank capacity shall be sized for both the potential basement toilet and the basement raw sewage pump in accordance with Minnesota Rules, Chapter 7080 and the following: ati5 No. Bedrooms Minimum Liquid Minimum Liquid Minimum Liquid Capacity Capacity with Garbage Capacity with Garbage Disposal Disposal & Basement Sewage Lift 2 1125 1125 1500 3 oro 1500 1500 2000 5 or 6 2250 2250 3000 7. 8 or 9 3000 3000 4000 K. Septic Tank and Lift Station Requests. No cesspool, seepage pit or dry well shall be used or repaired or modified for use as a septic tank or pump -lift station. No septic tank shall be constructed of concrete blocks. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation" and Section 4.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Thomas A. Egan Its: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo December 15, 1998 Eagan City Council Meeting E. ORDINANCE AMENDMENT TO CHAPTER 4(CONSTRUCTION LICENSING, PERMITS AND REGULATION) BY ADDING A SECTION REGARDING PLUMBING PERMIT PLAN REVIEWS ACTION TO BE CONSIDERED: To approve the ordinance amendment adding a section regarding plumbing permit plan reviews. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the addition of a section regarding plumbing permit plan reviews. • This proposed change would allow the City to review plumbing plans for construction of municipal, institution, factory, office, apartment, etc. buildings in lieu of a review by the Minnesota State Health Department which takes additional time. • Customer service should be enhanced by this change. • Restaurants would continue to be reviewed and inspected by the State Health Department. ATTACHMENTS: • Enclosed on page is a copy of the proposed ordinance amending the City Code. aW-7 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENTITLED "CONSTRUCTION LICENSING, PERMITS & REGULATION' BY ADDING SECTION 4 46REGARDING PLUMBING PERMIT PLAN REVIEWS BY CITY, AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER I AND SECTION 4.99. The City Council of the City of Eagan does ordain Section l Eagan City Code Chapter Four is hereby amended by adding Section 4.04, to read as follows S Sec 4 4 Plumbing Permit and Plan Required Subd I It is unlawful for any person to install or construct any new plumbing system or parts thereof, including additions, extensions, alterations and replacements, connected to a water or sewage disposal system owned or operated by or for a municipality, institution, factory, office building, apartment building or other place of business without first obtaining a plumbing permit for each such building, structure or plumbing system from the City Subd. 2. Permits for the installation or construction of a plumbing system shall only be issued to plumbing contractors duly licensed by the State and shall be issued only upon the review and approval of a plumbing plan by the City This Subdivision shall not apply to state licensed buildings or structures which the Minnesota Commissioner of Health shall review and approve any required plumbing plan Subd. 3. Except as provided in this Section, Rule 4715 of the Minnesota Plumbing Code shall apply to all plumbing systems subject to this Section. Section 2 Eagan City Code Chapter I entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 499 , entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3 Effective Date. This ordinance shall take effect upon its adoption and publication according to law ATTEST: CITY OF EAGAN City Council By: E, J. VanOverbeke Its: Clerk By: Thomas A. Egan Its Mayor Date Ordinance Adopted. Date Ordinance Published in the Legal Newspaper a48 s`a MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 11, 1998 SUBJECT: AGENDA INFORMATION FOR DECEMBER 15, 1998 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the December 15, 1998 City Council agenda and the minutes of the November 30, 1998 regular City Council meeting, the following items are in order for consideration. Agenda Information Memo December 15, 1998 Eagan City Council Meeting RECOGNITIONS & PRESENTATIONS '� •Ztl►1_lt♦I•�•] all t7 DID i t ' : • 13 Me • : ACTION TO BE CONSIDERED: To formally recognize Mayor Tom Egan for 21 years of dedicated service and Councilmember Ted Wachter for 41 years of dedicated service and present plaques to each of them on behalf of the City of Eagan. FACTS: • Mayor Tom Egan has served the City of Eagan from 1978 through 1998. He served as a Councilmember from 1978 to 1989 and as mayor from 1990 to 1998. • Councilmember Wachter has served the City from 1958 to 1998. He served as a member of the Township Planning Commission from 1958 to 1972 and as a Village and City Councilmember from 1972 to 1998. • In recognition of the many years of dedicated service given by both Tom and Ted, it is most appropriate to formally recognize them at their last official Council meeting on behalf of the City Council, staff and citizens of the City of Eagan. • Plaques will be presented to Mayor Egan and Councilmember Wachter at Tuesday's meeting. • A retirement party honoring both members of the City Council will be held on Thursday, December 17 at the Royal Cliff Banquet Facility from 5:00 p.m. to 8:00 p.m. N Agenda Information Memo December 15, 1998 Eagan City Council Meeting B. DEDICATION BY EAGAN HISTORICAL SOCIETY — TED R'ACHTER CONFERENCE ROOM AND PORTRAIT INSTALLATION ACTION TO BE CONSIDERED: No formal action is required. FACTS: • In honor of Councilmember Wachter's 21 years of service to the City of Eagan, the Eagan Historical Society felt it was appropriate to formally recognize him for his dedication to the community. • At the October 6, 1998 City Council meeting, formal action was taken by the City Council to accept the recommendation of the Eagan Historical Society to designate the Council Conference Room as the Ted Wachter Conference Room and place Councilmember Wachter's portrait next to the conference room. Ray Wade, Chair of the Eagan Historical Society, will be present on behalf of the Historical Society to officially dedicate the conference room and hang Councilmember Wachter's portrait in the Council Chambers. 3 Agenda Information Memo December 15, 1998 Eagan City Council Meeting C. REPORT FROM YOUTH REPRESENTATIVES TO THE NATIONAL LEAGUE OF CITIES CONFERENCE ACTION TO BE CONSIDERED: No action required. FACTS: • The National League of Cities Conference was held December 2 - 5 in Kansas City. The emphasis of this year's conference was on youth and several workshops were held covering issues related to young people. • The City received a request in November from Katie Tilley and Maya Babu from the Eagan High School to attend the NLC Conference and participate in the "Youth Track". The City Council took action at the November 17 City Council meeting to appropriate funds for the cost of three nights lodging for the students. • Ms. Tilley and Ms. Babu will be present at Tuesday's meeting to briefly comment on their experience at the conference and to extend their thanks to the City Council for the appropriation of funds. • Both students intend to pursue some of the ideas they learned at the conference with the City Council in 1999. VA Agenda Information Memo December 15, 1998 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item I. Temporary Administrative Intern— F-T "001 -cell x*IUM 111 DI "1 To approve the hiring of Heidi Rathmann as a temporary Administrative Intem. Item 2. Part-time Seasonal Skating Instructors— ACTION TO BE CONSIDERED: To approve the hiring of Jayne Chromik and Andrew Ronchak as part-time seasonal skating instructors. Item 3. Part-time Seasonal Skating Instructor Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Sarah Payne as a part-time seasonal skating instructor assistant. Item 4. Part-time Seasonal Winter Recreation Leaders— ACTION TO BE CONSIDERED: To approve the hiring of Jesse Brooks, Michael Byers, Megan Doherty, Nate Hauenstein, Ryan Hauenstein, Eric Hanson, Christopher Jensen, Catherine Kolde, Katie Konat, Trisha Larson, Kay Lund, Jennifer Nelson, Nicholas Poppler, Rebecca Stinging and Diana Welter as part-time seasonal winter recreation leaders. S Agenda Information Memo December 15, 1998 Eagan City Council Meeting Item 5. Time Spent Profile (TSP)/Compensation Range Adjustment— ACTION TO BE CONSIDERED: To approve the reclassification of the Community Service Officer position in the Police Department from Compensation Range B to Compensation Range C and of the Associate Planner position from Compensation Range G Exempt to Compensation Range I Exempt and the change of the title of that position to Planner. FACTS: • Periodically, the City receives requests from supervisors to review the time spent profile for certain positions due to reorganization or significant change in the duties of a position. Sometimes, the results of the review indicate an adjustment is necessary; sometimes, they do not. • Results of the most recent review of several positions' TSPs indicate that compensation range adjustments should be made for the two positions listed above. Item 6. Resignation/Police Captain— ACTION TO BE CONSIDERED: To accept the resignation of Police Captain James Sewald. ATTACHMENT: Enclosed on pages 2 through D is a copy of Captain Sewald's letter of resignation. I :Ry of aagan 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122-1897 PHONE (651) 681-4700 TDD. (651) 45d-8535 FAX (651) 681-4738 November 27, 1998 Patrick J. Geagan, Chief of Police Eagan Police Department 3830 Pilot Knob Road Eagan, MN 55122 Dear Chief: police department PATRICK GEAGAN Cnrr of Po`ce RICHARD SWANSON C=taih Pard & rNefipohon JAMES SEWALD _ Coo+cm acmnr•ano� THOMAS EGA,, Mayor PATRICIA AWADA BEA BLOMOUIST SANDRA A, MASIN THEODORE WACHTER Co dMembers THOMAS HEDGES City Aammrwfrofor E.J. VAN OVERBEKE CM Cfen As you know I have been planning my move to Texas for quite some time now. I have now finalized my plans This letter will serve as my Notice of Resignation from my position as Captain in the Eagan Police Department effective at the end of the business day on March 2, 1999 This effective date is dependent upon receiving permission to use leave time commencing January 18, 1999 through the March 2, 1999 date My last physical day at work would be Friday, January 15, 1999. I wish to use vacation, floating holidays and regular holidays for my leave time during that period I wish to thank the CITY OF EAGAN and especially those people I have worked closely with the last 5 years, for the opportunity and challenges I have experienced. I believe it is time for things to change and I am sure my leaving will bring about more positive change to this police department There are many very capable people here in the police department that will assist in the continuing success this department has experienced 1 would like to personally thank you for the opportunity to serve the Eagan Police Department I started here in 1982 and was allowed to grow in knowledge and accomplish my goals I believe that an individual's success starts from the desire to be successful. I also believe that the correct environment must be present for a person like me to be successful You, as the Chief these last nine years, have furnished an "Environment for Success" Without that, I would not have been able to mature and accomplish the things that I have as both Sergeant and Captain. It is so much easier to look good and do well when you have leadership that allows it. I cannot reiterate enough how thankful I am to you for this opportunity to be successful. I truly enjoyed working with you and for you at this police department. THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 7 Equal Opportunity Employer Please notify me in writing of your acceptance and approval of this letter. If there are any items you wish to discuss, I will be available at any time to answer these concerns Sincerely, Jim Sewald Agenda Information Memo December 15, 1998 Eagan City Council Meeting Item 7. 1999 Compensation/Non-Collective Bargaining Employees— To approve the following: 1) Compensation rates for regular, non -collective bargaining employees be increased 2.75% across the board, effective January 1, 1999. 2) With the exception of election judge rates and seasonal and temporary Parks & Recreation employees, compensation rates for temporary, non -collective bargaining employees also be increased by W to 2.75%. 3) Car expense allowances for City Administrator and Department Heads be increased by 2.75%. 4) Mileage rates be set at the IRS amount (which is currently 32.50 a mile). If the IRS increases this amount, the City's amount will automatically increase to the new IRS rate. 5) The City's contribution for family health insurance would increase by $22.80 a month (half the total increase for 1999). Item 8. Additional 1999 Compensation Adjustments— ACTION TO BE CONSIDERED: 1) To adjust the compensation step level from Step 6 to Step 7 for the following positions: Animal Control Officer, the two Building Instructors who are currently at Step 6, Chief of Police, Director of Finance, Director of Parks & Recreation, Director of Public Works and City Administrator. 2) To effectively compete with the high demand of the external market, the compensation for the IT Director will be established at $65,000 per year for 1999 and for the IT Assistant at $50,000 for 1999 to more accurately reflect the market rates. 3) To authorize the hiring of an external compensation consultant in 1999 to conduct a public market comparison for all non -bargaining positions. Item 9. Seasonal & Temporary Park & Recreation Employees 1999/2000 Rates of Compensation— ACTION TO BE CONSIDERED: To approve the proposed rates of compensation for seasonal and temporary employees in the Parks & Recreation Department as attached. The same rates will be effective for a two-year period, 1999 and 2000. ATTACHMENT: Attached on page /0 is a copy of the proposed rates for the seasonal and temporary employees in the Parks & Recreation Department. City of Eagan Parks and Recreation Proposed 1999/2000 Rates of Compensation Seasonal and Temporary Employees Definitions: Level 1: Concessionaire, Pool Guest Relations, Skate Guards, Summer Playground Assistants, Winter B Sites Level 2: Custodial/maintenance I, Winter A Sites Level 3: Civic Arena Supervisors, CustodiaU Maintenance II, Concession & Pool Guest Relations Shift Leader, Summer Recreation Leaders, Pool Horticulture Specialist Seasonal Pre Entry 2 year 3 year 4 year 5 year 6 year 7 year 8 year Levell 6.25 6.47 6.73 7.00 7.28 7.57 Level2 7.04 7.32 7.61 7.91 8.23 Leve13 8.07 8.40 8.74 9.09 9.45 Basic Maintenance 6.58 6.88 7.19 7.49 7.78 Forestry Specialist 7.45 7.75 8.06 8.38 8.72 Skilled Maintenance 7.68 7.98 8.29 8.59 8.89 Skating Instructor 15.71 16.21 16.96 17.96 Skating Helper 7.50 8.00 Non -Teaching Time 8.00 9.00 Tennis Director 12.00 12.48 12.99 13.50 Tennis Instructor 7.50 7.80 8.11 8.43 8.76 LGT & CPRPR 7.60 7.90 8.22 8.54 8.89 9.24 9.61 10.00 TEMPORARY Entry 2"d Step 3rd Step 4h Step 51° Step 6`" Step Senior Prog Asst 9.45 9.81 10.57 Preschool 1 nstr. 9.42 10.00 10.77 1 1.83 12.50 13.62 Preschool Asst 7.25 7.50 7.72 Temporary Position Step Changes: • 2"d step after one year • 3rd step after three years • 4h step after five years • 5`s step after eight years • 6d' step after ten years G:Do by/1999.7000Bess&temp=p1ovm nets /D Agenda Information Memo December 15, 1998 Eagan City Council Meeting B. PREMISE PERMIT RENEWAL APPLICATIONS, MENDOTA HEIGHTS .ATHLETIC ASSOCIATION FOR PULL -TAB OPERATIONS AT LAFONDA'S AND THE VALLEY LOUNGE ACTION TO BE CONSIDERED: To approve resolutions renewing the charitable gambling premise permits for Mendota Heights Athletic Association for pull -tab operations at LaFonda's at 3665 Sibley Memorial Highway and the Valley Lounge at 3385 Sibley Memorial Highway. FACTS: • The City is in receipt of applications for renewal of the above referenced premise permits to allow continuation of charitable gambling and support of the Mendota Heights Athletic Association located at LaFonda's and also the Valley Lounge. The applications have been reviewed by staff and the Police Department and are in order for consideration by the City Council at this time. EN i KCl: lis I a)a &I Resolutions enclosed on pages /c;L- through 13 Applications enclosed without page number. RESOLUTION CITY OF EAGAN PREMISE PERMIT RENEWAL FOR MENDOTA HEIGHTS ATHLETIC ASSOCIATION ON LaFONDA'S PREMISES WHEREAS, the Mendota Heights Athletic Association has applied for a premise permit renewal for a pull tab operation at LaFonda's, 3665 Sibley Memorial Highway; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, this is a renewal of an existing premise permit; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Mendota Heights Athletic Association application for a premise permit renewal at LaFonda's, 3665 Sibley Memorial Highway. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION 1, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15' day of December, 1998. E. J. VanOverbeke, City Clerk RESOLUTION CITY OF EAGAN PREMISE PERMIT RENEWAL FOR MENDOTA HEIGHTS ATHLETIC ASSOCIATION ON VALLEY LOUNGE PREMISES WHEREAS, the Mendota Heights Athletic Association has applied for a premise permit renewal for a pull tab operation at Valley Lounge, 3385 Sibley Memorial Highway; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, this is a renewal of an existing premise permit; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Mendota Heights Athletic Association application for a premise permit renewal at Valley Lounge, 3385 Sibley Memorial Highway. Motion by: Seconded by: Those in Favor: Those Against: Dated: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15' day of December, 1998. E. J. VanOverbeke, City Clerk 13 Agenda Information Memo December 15, 1998 Eagan City Council Meeting C. APPROVE OFF -SALE LIQUOR LICENSE FOR J.ASBIR S. BRAR (13LACKILANN K LIQUOR STORE) ACTION TO BE CONSIDERED: To approve an off -sale liquor license for Jasbir S. Brar (Blackha%%k Liquor Store) 4130 Blackhawk Road. FACTS: • Jasbir S. Brar has applied for an off -sale liquor license with the City of Eagan. He intends to purchase Blackhawk Liquor located at 4130 Blackhawk Road. • The applicant has submitted the required documents, which have been reviewed and deemed in order by City staff. • The police have conducted an investigation of Mr. Brar and do not find any reason to deny the applicant the off -sale license. ATTACHMENTS: • Application enclosed without page number. Agenda Information Memo December 15, 1998 Eagan City Council Meeting D. APPROVE CHANGE IN OWNERSHIP OF FHF, INC., DBA HUNAN GARDEN TO IEANNE NICOLE LEE (ON -SALE LIQUOR LICENSE) ACTION TO BE CONSIDERED: To approve change in ownership of FHF, Inc., dba Hunan Garden to Jeanne Nicole Lee (on -sale liquor license). IV6T@jKI • Ms. Jeanne Nicole Lee has recently purchased 100% of the stock (ownership) in FHF, Incorporated who holds a wine and beer license with the City of Eagan. • Ms. Lee has submitted the required documents, which have been reviewed and deemed in order by City staff. • The police have conducted an investigation of Ms. Lee and do not find any reason to deny the change in ownership of FHF, Incorporated to Jeanne Nicole Lee. Agenda Information Alemo December 15, 1998, Eagan City Council E. EXTENSION FOR RECORDING FINAL PLAT (DEER REST POND) ACTION TO BE CONSIDERED: To approve a 60 -day extension for recording the final plat for Deer Rest Pond, consisting of four lots on 2.86 acres located between James Court and Rusten Road in the SW 1/4 of Section 31. FACTS: • On October 6, 1998, the City Council approved the Final Subdivision. • The County Surveyor has identified some discrepancies in the final plat which resulted from a previous plat. The applicant is working with the County to resolve the matter and has requested additional time to do so before recording the final plat. • A letter from the applicants' surveyor is attached. ATTACHMENTS: Letter from Bolton & Menk, Inc., page 17 BOLTON 8,- M P= N K , INC_ Consulting Engineers & Surveyors 1515 East Highway 13 • Burnsville. MN 55337-6857 Phone (612) 890-0509 • FAX (612) 890-8065 November 30, 1998 Ms. Pamela Dudziak Associate Planner 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Deer Rest Pond Addition Dear Ms. Dudziak: We submitted Deer Rest Pond Addition to the County Surveyor for their review. Upon their review, the County notified Bolton & Menk, Inc. of underlying discrepancies of property owners and documentation which resulted from the approval of Whispering Woods Second Addition, which was done by Hilla Development. Bolton & Menk, Inc. is presently working with the County to rectify this situation and would therefore appreciate an extension for the approval process of Deer Rest Pond Addition. Sincerely, BOLTON & MENK, INC. Dennis M. Honsa, L.S. Survey Manager NOV 3 0 i59908 MANKATO • FAIRMONT • SLEEPY EYE • BURNSVILLE • WILLMAR AMES. IA • LIBERTY. MO An Eauol O000rtunity Emolover Agenda Information 11emo December 15, 1998 Eagan City Council Meeting F. FINAL SUBDIVISION. TED R'ACHTER ADDITION (CITY OF EAGAN) ACTION TO BE CONSIDERED: To approve the Final Subdivision for Ted Wachter Addition consisting of three lots on 35.3 acres located at the SE intersection of Pilot Knob Road and Wescott Road in the NW Quarter of Section 22. FACTS: • The Wachter Addition Preliminary Subdivision was approved by Council action on June 21, 1994. • Since that time, City staff has been working with the Dakota County Highway Department to identify the required Pilot Knob Road right-of-way necessary to dedicate as part of recording the subdivision. Dakota County Highway standards have been updated with the anticipated future right-of-way needs for Pilot Knob Road identified. • The City has revised the plat drawing to incorporate the required right-of-way dedication needs of the County and the Final Subdivision approval is in order. ATTACHMENTS: (1) • Plat Drawing, page I. • Letter From The County page INI - AONr/l.Esr MPNrR $cc n. TIIM. R23W OAAD(A COUMTI AWNIWM WMI'WENT 1 1 3z PRE XEL '1,v411 HEIGHTS 1 / ADDITION DRSDEN CIDUPj 7�y N 89'41'10" E 1 1 1323.74 so��_ WESCOTT v e9•n ro E lilies ROAD -------- .� ROADWAY — EASEMENT PER DOC NO 557065 WESCOTT ROAD Og Z -- 5'f 19 -------------- ------- I fSB :] p OJ'38 51" Y _..... /b2477 e3 r— 91% All 14200 99 I O bl8� ROADWAY AND UTICTY EA9EY£AT I 1 h SII PER DOC NO 1249901 I n 1 S 95'39'59' 296 E I I { 50 r71 2 "i ka C-3 f, r0 FOOT MLfTY EASEr£AT I 1 PER DOCUMENT NO 592205 -? N9Q� i /i— $5752 L—----�62 O1---------- GO V Ne9'ff so'" 121953 E 1 Z �{ 2ND I I 60 FOOT DESIGNATED ACCESS I o f Y \ y fl womst Aw+�1t II -1 U —0 so _ Q WEST LINE 0E THE M 1/f of THE .NW r,,', OE SEC 22 S '� s a9•fa's9- • sn � a POA'D r SKOVDALE ISI NO. 2 z I 1 1 �I �I eo � GMISC/WACHTERPLa C5 City of Eagan POND 1324.30 If TED WACHTER ADDITION x Dec 7. 98 1 DAKOTA COUNTY November 17, 1998 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 SURVEY 8 LAND INFORMATION DEPARTMENT 4955 GA.A%IE A';ENUE ATTN: Marilyn Wucherpfennig. Planning Department RE: THEODORE WACHTER ADDITION Dear Ms. Wucherpfennig GARY N. STEVENSON. R.L.S. COUNTY SURIEYOA LAND INFOAMATION DIRECTOR (6'2)891-7087 FAX (612) 891 -7031 APPLE VALLEY. MINNESOTA 5512+-1 The Dakota County Plat Commission met on November 16, 1998, to consider the final plat of THEODORE WACHTER ADDITION Said plat is adjacent to CSAH 31 and is, therefore, subject to the Dakota County Contiguous Plat Ordinance. Review of the preliminary plat was done in March, 1994. Traffic projections now show the need for a 6 lane divided highway with a 100 -foot half right of way needed to meet the County's right of way guidelines. This right of way would fall into the City's ice arena building and into parking areas. The Plat Commission recommends 85 feet of right of way dedication with any future trail being built outside of the right of way on city property. One current access meets the County's access spacing guideline for a right-in/right-out. Restricted access is required to be dedicated on the remaining frontage of CSAH 31. The Plat Commission will recommend approval to the Board of Commissioners when the plat is submitted in its final form if 85 feet of half right of way is dedicated. No work shall commence in the County right of way until a permit is obtained from the.County Highway Department and no permit will be issued until the plat has been filed. The Plat Commission does not review or approve actual engineering design of proposed accesses and other improvements made in the right of way. The permit process reviews the design and may require construction of highway improvements not discussed during plat reviews, including, but not limited, to tum lanes, drainage features, etc Sincerer t -Gary H. Stevenson Secretary, Plat Commission cc Tom Swanson, Permits Technician yhomas Hedges, City Administrator C. om Colbert, Public Works Director M AN EOUAL OPPORTUIIITY EMPLOYER Agenda Information Memo December 15, 1998 Eagan City Council Meeting G. RESOLUTION TO REQUEST AN EXTENSION FOR SUBMITTAL OF THE REVISED EAGAN COMPREHENSIVE GUIDE PLAN TO THE METROPOLITAN COUNCIL ACTION TO BE CONSIDERED: To approve a resolution requesting a six-month extension to the December 31, 1998 submittal date for the City's revised Comprehensive Guide Plan to the Metropolitan Council. FACTS: • The Metropolitan Land Planning Act as amended in 1995 requires that cities within the metropolitan area bring their comprehensive plans into conformance with the Metropolitan Council's Metropolitan Development Guide by December 31, 1998. • The City of Eagan has been working on updating its Comprehensive Guide Plan for the past 11/2 years. Progress has been steady and it is anticipated that the draft plan will be ready to submit to the Metropolitan Council in July or August 1999. • At this time, the Metropolitan Council will grant extensions up to six -months. As such, the City of Eagan is requesting the maximum six-month extension. According to the anticipated planning schedule (attached) it may take longer to complete the plan, in which case another extension may need to be requested. • The extension request form is completed (attached) and a resolution is ready for execution. BACKGROUND/ATTACHMENTS: Request for Extension form, pages ;22 through Resolution, page 9 REQUEST FOR EXTENSION OF PLANYING PERIOD Name of communityc 0t Responsible Fax( St ) (�l - 1i(094 Date 0.0c, • l0 ( ! I q & Phone The Council understands that since your plan is not ready for submission, this information is subject to change. Responding to these questions is intended to provide tentative information to the Council so that it can anticipate future land needs and plan for Metropolitan systems. Request plan extension to (date) <AlAAlJ, (61gq Anticipated date of submission to adjacent local governments SIAM 11 9 Anticipated date of submission to the Metropolitan Council Are the community's forecasts of papulation househand employment for 2020 different than those developed by the Metropolitan Council? es) No Do not know �E L 7 . . (pleue drele only oee) 1 If yes, what are the forecasts that the community a Lk, for its comprehensive plan? 2000 2010 2020 Population. Households 27 (oq. DO(y Z Employment 39, .1600 Are the community's housing goa for a mixture of single family detached and multi -family dwelling units in the period 1996 through 2020 different than those developed by the metroP,9L4 Ott council? es No l�.n • If yes, what are the community goals for multi -family? 'T 0 % • What are the community goals for single-family detached? i�o_% Are the community's wastewater flow projections for 2000, 2010 and 2020 different than those developed by the metropolitan council? Yes No FJA ccyv,&k-q arta !�bfS\ If yes, what are the wastewater flow projections for; 2000 2010 2020 What is the amount of vacant (developable) land within the current urban service area? Single-family residential (0 hL7 acres Multi -family residential 220 acres Commercial qi S acres Industrial -7 72 5 _ acres Public and serni-public 117D acres Is there any underused land or land targeted for reuse residential development? Yes No If yes, how many acres? 192-24)(9 O -W -Z2 Do you anticipate requesting to add more land to the MUSA? Yes No If yes, how much? When? How does this relate to accommodating the Council's forecasts'. Are your transportation assumptions consistent with the information in the Council's system statement? Yes No r If no, please explain No +- T �t ae� Narrative; Please discuss the current status of your plan. How far along is it? Are you doing it in- house or using a consultant? If the later, who? (please use additional sheets as needed). 71 QdF MJ-AA.}'1•M r LiVl�,flt,l t 3 H.%UBPAPLY'COMMUNOVWm%wMRaqur fbr gx�ion o(Ft�ng Mod.doe CITY OF EAGAN COMPREHENSIVE GUIDE PLAN UPDATE WORK PROGRAM - STATUS (12/1/98) Goals and Policies • Draft goals and policies mostly completed Background Information • Introduction - revision completed • Community History - revision completed • Trend information - gathered, analysis mostly complete • Demographic (population, households, employment) information - gathered, analysis and projections mostly complete Land Use Plan - in progress • Existing land use inventory - completed Fall 1997 • Revise land use category descriptions - completed (Going from one-to-one to one -to many land use/zoning relationship) • Identify parcels with land use/zoning inconsistency -completed • Develop initial draft land use plan - completed • Meet with property owners subject to major land use or zoning changes - completed • Hold three citywide open houses to obtain community input on draft land use plan - anticipated in January 1999 • Revise draft land use plan Housing Plan - in progress • Trend and demographic data compilation and analysis - mostly completed • Housing maintenance survey - completed Fall 1997 Transportation Plan - in progress • Household and employment data compiled by TAZ -mostly completed • Consultant working on forecasts, identification of future roadway needs, ROW preservation and access management strategies, etc. Aviation/Airports Plan - Mostly completed • Revise noise contour map - completed Sewer Plan - Consultant selected; not started yet • Household and employment data compiled - mostly completed Water Supply Plan - Consultant selected, not started yet Stormwater Management and Water Quality - Consultant selected, not started yet • WMO Plan recently completed; need to revise existing plan to be consistent a� Parks and Recreation — mostly completed • Current plan completed in 1994; only doing minor update — in progress Natural Resources and Environment Plan — mostly completed • Narrative descriptions and maps — in progress Community Services and Facilities Plan — in progress Economic Development and Redevelopment Plan — in progress Implementation Strategy — barely started • Evaluation of existing official controls — in progress gs— COMPREHENSIVE PLAN UPDATE PROCESS TENTATIVE TIME TABLE December 1998 — Complete draft land use plan Jan. 1999 — Hold citywide open houses to obtain broad community input on draft land use plan (anticipate 3 meetings) Jan. -April 1999 — Revise draft land use plan as necessary per input from open houses; complete compilation and organization of background, goals and policies, and trend information; complete draft transportation, utility, parks and natural resources, airports, and housing plans; complete draft implementation program May 1999 — Joint meeting of City Council and Advisory Planning Commission to review full draft comprehensive plan May — June 1999 — Hold citywide open house to obtain community input on full draft comp plan. Distribute draft to surrounding jurisdictions for review and comment. July 1999 — Hold official public hearing on comp plan before APC. Forward comp plan to Met Council (Council adopts resolution giving preliminary approval, subject to Met Council review and comments) Aug. - Sept. 1999 - Make final revisions in response to Met Council comments. City Council adopts new comp plan. Sept 1999 — May 2000 — Adopt zoning changes necessary to achieve land use/zoning consistency. State law allows 9 months from time of adoption of new comp plan to enact zoning amendments necessary to achieve land use/zoning consistency. (NOTE: City Council may also decide to make zoning changes in conjunction with adoption of new comprehensive plan) 1 L City of Eagan RESOLUTION NO. 98 - RESOLUTION REQUESTING EXTENSION OF THE DECEMBER 31, 1998 DUE DATE FOR REVIEW OF THE CITY OF EAGAN COMPREHENSIVE PLAN FOR CONSISTENCY WITH AMENDED METROPOLITAN COUNCIL POLICY PLANS WHEREAS, state statues (Minn. Stat. §473.175473.871 (1996) requires that cities review and revise their comprehensive plans for consistency with Metropolitan Council policy plans; and WHEREAS, the Metropolitan Council has amended its policy plans; and has provided system statements outlining Council policy relative to the city; and WHEREAS, the City of Eagan is required to review its comprehensive plan for consistency with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by December 31, 1998; NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan requests that the Metropolitan Council grant the City of Eagan a six (6) month extension to the deadline to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the planning commission and after consideration by the City Council, submit the plan to the Metropolitan Council for review. Motion made by: Seconded by: Those in favor: Those against: Date: CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Agenda Information Memo December 15, 1998 Eagan City Council Meeting ME u : 1 WIA 31 PLO)' ACTION TO BE CONSIDERED: To approve a Final Subdivision (Lexington Pointe 13`h Addition) consisting of one 2.5 acre lot and a 10.8 acre outlot currently platted as Outlot A, Lexington Pointe 8i° Addition located in the northwest '/. of Section 26. FACTS: 3- The subject property is currently platted as Outlot A, Lexington Pointe 8th Addition. At their regular meeting on August 18, 1998, the City Council approved the Preliminary Subdivision (and related Final Planned Development). ATTACHMENTS: (1) Final Subdivision drawing, page. EXHIBIT "A" LEXINGTON POINTE THIRTEENTH ADDITION 1 I I I I I 'r—i 1 l I I I I I I II. I LI-------1---1------------------------------T'�-'1'-- -L _ C i. A.1i NO 30 WO f LEY ROADi ow:°fe co .wn mom n !af•SYss• ___•. V'_ _ — _ _r _ _ _ � _ �. wr M u, .aro to Is v 1 ° oVRAT A i -o 1 � Q IAT I 4 R::10: x 1•' Aw .. - r 1`.I 1, B1AQC 1 h ^.••_. . �� �` tc :::: a: rami cxarvl •^^ �.,. I F � o y • .. a•ot,t+, /.�• f%�` , -----------:cam ----------- --- . Is I_ -e --_ r. 'ereIwrupul:.lalul:lit, _t,. Jj I1r eestr tr SeeW'a." y e•rr° n '41 M -Pg.'s 33- I �rL i i♦yp�,s 1 2••' � ra s°NORTH ser� 1 , •a., , so_er 1 1 •n"`' w' VICINITY MAP PfW.0 .n0 a4iM1 LYN.rf - -, � •O MY . rli4r 9l .".r.`w"in Yw•n'r wirr `—I— J r r r n r. rr rw rwr Agenda Information Memo December 15, 1998 City Council Meeting 1. AUTHORIZATION to submit application, h1nDOT Communih Land Partnership Program FOR COUNCIL ACTION: To approve the "Resolution Authorizing Application and Primary Contact Person' for the Community Roadside Landscaping Partnership Program. FACTS: • During January 1998 Forestry staff was contacted by two residential groups living adjacent to Interstate 35E concerning the possibility of adding landscaping along the 35E corridor. Their concerns were both to reduce unwanted noise and visual sight lines resulting from traffic on this interstate. Forestry staff initiated contact with representatives from MnDOT for possible solutions to the residents concerns. Staff subsequently applied for the MnDOT Community Roadside Landscaping Partnership Program. Under this program, city staff serves as the "contact person" for landscape projects, while MnDOT provides technical assistance, landscape plan preparation, site preparation activities, and reimbursement for purchase of plant material. Eagan residents provide for plant installation labor and follow-up maintenance. • Staff has met with MnDOT representatives and residential volunteer representatives on site (one of the two requested sites was disqualified for the program, by MnDOT, based on access and site conditions). A sixty person resident volunteer group has been assembled with Mr. Garry Kassube of 4371 Woodagte Lane North serving as chairman. • The attached landscape plan has been prepared by MnDOT. Time table for this partnership is: • Preliminary site preparation and layout: August -September 1998 • Field stake plant locations: April 1999 • Plant installation: May 1999 • Follow-up maintenance: May 1999 —October 2000 CONCERNS: None ATTACHMENTS: • Project application and attachments ts 30 APPENDIX I COMMUNITY ROADSIDE LANSCAPING PARTNERSBU PROGRAM RESOLUTION OR LETTER AUTHORIZING APPLICATION AND PRIMARY CONTACT PERSON Applicants must adopt the following as a resolution or letter and submit it with the application. Applications without a completed and signed resolution or letter will not be considered. Be it resolved that unit for the project indentified as City of Eagan (applicant/local government Unit) State Project No. 1982-969 on the state trunk highway(s) Interstate 35E to be conducted during the period 1998 Be it further resolved Gregg Hoze ROW _ through _ (duration dates) (name of primary, contact person) act as sponsoring I W) is hereby authorized to apply to the Minnesota Department of Transportation for funding of this project on behalf of The City of Eagan (applicant/local government unit) I certify that the above resolution was adopted or approved by (City Council or City/ County offical ) roll SIGNED: (signature) (title) (applicant/local government unit) (date) 9 31 WITNESSED: (signature) (title) on (date) (date) L MMMOT COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM PROJECT APPLICATION (1) APPLICANT Local Government Unit / Community Address 3501 Coachman point. CitV of Eagan Fagan, D44 55122 (2) COMIvII'I'I'EE OF PRIMARY CONTACT PERSONS:* One of the Committee members must be employed as a staff member or representative of the Local Government Unit. Name Gregg Dervisor of Forest 3501 Coachman point, Phone(651) 681-4300 Address Fagan, M Name Loren Danson. Crew Leader orester Address 3501 Coachman point, Eagan, tMl 55122 Phone - Name Address Phone (3) DESCRIBE THE LOCATION OF THE PROJECT SITES) (Include coupcy city and the limits Of the project.) Thunk Highway; Dakota County, City of Eagan, hInDOT'' right of way east of Interstate 35E - NE 1/4 Section 9, and west o are e (4) BRIEFLY STATE THE GOALS AND SCOPE OF YOUR PROPOSED PROJECT. 22 arovide for all of the following: 3) iple unit to mhomes. for same residents 1 is and wildlife ��• �� Ui inaiViauaJ—TafS--MM for Id above as well as for users o trus area. as there are nearby preserve (5) BRIEFLY STATE THE PUBLIC PARTICIPATION AND APPROVAL PROCESS USED AND SIGNIFICANT COORDINATION WITH OTHER PROGRAMS. This Project will be ccrpleted by a Eagan residential volunteer group comprised of approximately 60-70 people from neighbornrrki c;.,,ie vim..:,.. -- . is Liz Walton. M 5 (6) LIST THE REQUIRED MATERIALS ONLY AND THE ESTIMATED MATERIAL COSTS FOR THE PROJECT (soil amendments, herbicide, plant materials, seed, sod, construction materi- als, weed fabric, mulch, rodent protection, etc.) DO NOT INCLUDE LABOR OR EQUIPMENT. PROJECT MATERIALS (on state right of way only) Austrian Pine #5 24" Ponderosa Pine 24" Black Hills Spruce #5 24" Bur Oak (City nursery) Ped Oak (City nursery) Souixland Poplar 8-10' Ame-rican Larch 30-36" Kentucky Coffee tree #10 Choke cherry 3-4' liner Arnerican Plum 5-6' Pussy willow (french) 12" - 18" BR Staghorn Sumac 12" - 18" 2.45 QUANTITY 15 20 5 8 4 13 6 5 70 11 25 120 Ccnpost 50 VHS. Wood chips (city supply) 100 yds - Rodent quard fence A7 FOR STATE USE ONLY: ESTIMATED COST TOTAL MATERIAL COST $ 356.25 3AO.nn 118.75 377.00 114.00 2SG nn 37.80 78.65 33.75 294.00 snn_nn ern �t $ 3,158.61 (Include Sales Tax and Shipping) STATE FUNDING AMOUNT APPROVED = APPROVED BY: (7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MAJOR COMPO- NENT OF THE PROPOSED PROJECT FROM PREPARATION OF PLANTING AREAS THROUGH COMPLETION OF INSTALLATION. TWETA.BLE BEGINNING •ATE: ENDING DATE: • 1' • 0091130"H©©IR019 Cultivateplantingand seeding amendments. (8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF PERSONNEL THAT WILL INSTALL AND MAINTAIN THE PROJECT. (city crews, youth service corp., contractors, volunteers) 'If the majority of work is to be performed by volun- tecrs, a preliminary pledge list of volunteers must be attatched. A 60 person volunteer labor force has been organize to inc an provide rewires maintenance. Contacts for volunteers are: _(1) Mr. 1 Kassube - 4371 Woodgate Lane N. (2) Mr. Bill Klingner - 4391 Woodgate Lane N. —(3) Mr. Troy Haskins - 4482-B Clober Lane STATEMENT OF ASSURANCES To the best of my knowledge and belief, data in this application are true and correct, and the document has been duly authorized by the government unit of the applicant with full understanding of the program requirements. It is agreed that at least one primary contact person will attend a six hour Mn/DOT landscape project inspection, installation and maintenance training school to ensure that community workers, volunteers and contractors are provided with proper direction and information packets. It is agreed that if volunteer workers are to be used, they will meet minimum age or eligibility requirements. It is agreed that the government unit of the applicant will enter into an Agreement with Mn/DOT ensuring that the government unit of the applicant will ensure or provide required maintenance of the landscape improvements on roadside areas per the Agreement. of the Primary Contact Person By The Local Government Unit REQUIRED ATTACHMENTS TO BE INCLUDED AS PART OF THE APPLICATION: (A) © RESOLUTION OR LETTER AUTHORIZING APPLICATIOt4,AND DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON. (B) 1Z MAP OF PROJECT LOCATION. CI Date (C) MN/DOT APPROVED LANDSCAPE PLAN (Approval Stamped and Dated By District / Metro Division and Landscaping Programs Staff.) (D) VOLUNTEER PLEDGE LIST (If volunteers are to be used) The documents submitted in support of this application shall be considered part of this application. 39 FwM Aa— MA' a MA_ ♦1 sz t" wo0ow'T, , DRAKE CR' W�Icz� I m V 1E. T r Agenda Information Memo December 15, 1998 Eagan City Council J. FINAL PLAT (BROOKSTONE-Ar*ICON 11T DDITION) - BROOKSTONE/AMCON. L.L.C. ACTION TO BE CONSIDERED: To approve a Final Plat (Brookstone-Amcon V Addition) combining three unplatted parcels and one platted parcel into a single lot, subject to the vacation of drainage and utility easements in Tranby 1" Addition. FACTS: • The site is located west of Hwy. 149 at Chapel Lane and is 7.35 acres in size. The plat combines three unplatted parcels and one platted parcel (Lot 1, Block 1, Tranby 1" Addition) into a single lot. The plat dedicates the public right-of-way necessary for TH 149. The site contains a single-family house and two accessory buildings. The applicant plans to redevelop the site consistent with the I-1, Limited Industrial, zoning of the property, and may subdivide it in the future. ISSUES: Correspondence from MN/DOT indicates that with future highway improvements, access to this site will be limited to a right-in/right-out movement at Chapel Lane based on the 1991 Trunk Highway 149 Corridor Srudy from TH-55 to TH-3. That study provides for a full access further south at Rolling Hills Drive and the developer has been made aware of these limitations. It is our understanding the MN/DOT has suggested to the developer that they make provisions to allow this parcel the potential for a connection to the future full access location. ATTACHMENTS: Final Plat (Brookstone-Amcon ]"Addition), page, Letter from MN/DOT dated lune 5, 1998, page -3k-39 26 EXHIBIT "A" BROOKSTONE-AMCON FIRST ADDITION / / w J....... __ _ ___•_ SRI f \ / Salk, w, I Y V ocp I / 00. -�I Irl 00 +. I ! �Y I 1I •I� I j I! I 1 ., BL0l I' I -- — ——--—— — — — — —— i i JOHN OLIY(A O ASSOCIAT[S. INC SHEET 2 OF 2 SHCUS rfCr^li.. n 1"t j 1 s ;jCrlt� Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville. MN 55113 June 5, 1998 John Gorder City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear John Gorder: SUBJECT: Brookstone, Inc Site Plan Review 598-051 West of Trunk Highway (TH) 149 at Chapel Lane Eagan , Dakota County C.S. 1916 The Minnesota Department of Transportation (Mn/DOT) has reviewed the Brookstone. Inc. site plan. We find the plan acceptable for further development with consideration of the following comments: We would prefer that the site be designed to access directly across from Chapel Lane in order to minimize conflict points in this area. An access exchange would need to be completed as MnIDOT owns access control at this location. We would also request that the remaining two access openings be closed. Additionally, we would request that the plat dedicate highway right of way to equal 75 feet from the centerline of TH 149 along the entire length of the parcel. For additional questions regarding these right of way, please contact Harold Larson of our Right of Way Section at 582 -1267 - In compliance with the 1991 Trunk Highway 149 Corridor Studv from TH-55 to TH-3, we will allow a right-in/right-out access at Chapel Lane. In order to remain consistent with the study, a median should be constructed at this location to ensure that Chapel Lane remains a T -intersection, as was proposed. If it is now proposed that Chapel Lane become a full access point, then the remainder of the corridor should be reevaluated, as full access points would become too close in proximity. A permit is required for the access to TH 149. Construction of a right tum lane on southbound TH 149 will be required for permit approval. The tum lane is necessitated by this developmental proposal and is the responsibility of the project proposer, the city or both. Enclosed is a diagram showing design specifications for right tum lanes. An equal opportunity employer 3r John Gorder June 5, 1998 page two The permit applicant must submit plan and cross-sectional drawings of the proposed access, showing the required turn lane and right-in/right-out configuration. Further information and the appropriate forms may be obtained from Bill Warden of our Permits Unit at 582-1443 or the above address. Slopes must be 6:1 or greater at the access location. A culvert will be required under the access road and it must be located beyond the clear zone. For questions regarding these matters, contact Bob Andreas of our Final Design Section at 779-5067. Existing drainage patterns and rates of runoff affecting Mn/DOT right of way should be perpetuated. The site's storm water discharge rate must not increase. Questions about Mn/DOT's storm water drainage concerns may be directed to Thuy Cao of our Water Resources Section at 779-5067. Any use of or work within Mn'DOT right of way will require an approved MnDOT permit. The permit required depends upon the nature of the proposed work. Bill Warden of our Permits Section may be contacted at 582-1443 for further information regarding the permit process. Please contact me at 582-1383 with any questions regarding this review. Sincerely, t:.M+ct�,...aoY✓ Lisa Christianson Transportation Planner/Local Government Liaison Richard Martens, President, Brookstone, Inc. Agenda Information Memo December 15, 1998 Eagan City Council Meeting K. APPROVE THE CONSOLIDATION OF THE HOUSING REVENUE BOND FUND AND THE HOUSING AND REDEVELOPMENT FUND INTO THE HOUSING FUND ACTION TO BE CONSIDERED: To approve the consolidation of the Housing Revenue Bond Fund and the Housing and Redevelopment Fund into the Housing Fund. FACTS: • The Housing Revenue Bond Fund was created to account for the proceeds of the annual fee equal to 1/8 of 1% of the outstanding principal balance of certain revenue bonds issued to finance multifamily housing developments in the City. • The Housing and Redevelopment Fund was created to account for the activities of the Housing and Redevelopment Authority in and for the City. The financial activities related to the HRA have been limited to the tax increment financing, the resulting loan and subsequent note with the Cinnamon Ridge apartment developers Since the tax increments have all been collected and forwarded to Cinnamon Ridge and the loan has been turned into a note and sold, the fund as an independent fiscal entity serves no useful purpose. • Both funds were created for the purpose of helping to finance future housing related developments within the City as determined by the City Council and it would be appropriate to combine them at this time. The combined funds most recently provided S 1,400,000 in financing for the new senior housing project, O'Leary Manor Agenda Information Memo December 15, 1998 Eagan City Council Meeting L. APPROVE THE 1999 SPECIAL REVENUE FUND BUDGETS, INCLUDING THE HOUSING FUND, THE POLICE FORFEITURE FUND THE RECYCLING FUND, THE ECONOMIC RECOVERY GRANT FUND THE CEDARVALE SPECIAL SERVICES FUND AND THE CABLE TV FRANCHISE FEES FUND ACTION TO BE CONSIDERED: To approve the 1999 Special Revenue Fund Budgets, including the Housing Fund, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franchise Fees Fund. FACTS: • For financial reporting purposes, it is required that the City Council adopt each of these budgets • The purpose of each fund is noted on the budget page • The revenue sources and expenditure categories are listed as a part of the budget page also. • The Cedarvale Special Services Fund is supported by the Special Services District Tax Levy. There are no tax levies related to any of the other funds. ATTACHMENTS: • Housing Fund Budget on page • Police Forfeiture Fund Budget on page 113. • Recycling Fund Budget on page 0- S• • Economic Recovery Grant Fund on page Y5 - • Cedarvale Special Services Fund Budget on page y6 • Cable TV Franchise Fees Fund Budget on page y-7— 1// 113 Housing Fund The purpose of this fund is to finance future housing -related developments within the City. The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name to finance multi -family housing developments. The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997. A note issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds, which were to be repaid per the original agreement, is accounted for in this fund At the end of 1998, the City sold its interest in the note to a third party for $1,200,000. Closing on the transaction is expected in early -1999 The transaction is structured such that the City will continue to collect payments from Cinnamon Ridge and forward them to the third party. 1996-98 figures represent the consolidated activity of the two funds that were combined into this fund. Fund Balance, Beginning of Year Revenues 1996 Actual $ 898,158 1997 Actual $ 995,254 Revised 1998 Budget $ (283,875) 1999 Budget $ (246,279) Housing Bond Fees 56,543 93,255 80,000 80,000 Property taxes - Tax increment 173,921 173,558 Interest on Investments 49,000 31,639 50.000 8,500 Sale of interest in Cinn Ridge note 1,200,000 Cinn Ridge payment on note 162,729 Total Revenues 279,464 298,452 130,000 1,451,229 Expenditures: Monitoring Fee 4,050 3,600 4,000 4,000 Cinn Ridge bond trustee payment 178,318 173,981 88,404 Contribution to Senior Housing 1,400,000 Closing costs on sale of note 30,000 Cinn Ridge payment on note 162,729 Total Expenditures 182,368 1,577,581 92,404 196,729 Other Financing Uses Loan to Aquatic Facility Fund 0 0 0 1,170,000 Total Expenditures and Other Financing Uses 182,368 1,577,581 92,404 1,366,729 Fund Balance, End of Year $ 995,254 $ (283,875) $ (246,279) $ (161,779) 114 Police Forfeiture Fund This fund was created to account for money received from the court system and restricted to police operations. It is expected that transfers will be made from this fund to the General Fund where eligible expenditures are made. 1996 1997 1998 1999 Actual Actual Budget Budget Fund Balance, Beginning of Year $60,772 $28,825 $24,844 $25,844 Revenues: Fines & Forfeits 86 2,534 0 0 Interest on Investments 2,486 1,401 1,000 1,000 Total Revenues 2,572 3,935 1,000 1.000 Financing Uses Transfer to Other Funds 34,519 7,916 0 0 Total Financing Uses 34,519 7,916 0 0 Fund Balance, End of Year $28,825 $24,844 $25,844 $26.844 117 Recvclina The Recycling Fund was created to account for the implementation and ongoing operation of the City's recycling program. All grant funds and related revenue and expenditures are consolidated into this fund to allow proper accounting and reporting for the program. Personal services expenditures relating to recycling and solid waste abatement activities are recorded in the Administration Department in the General Fund. 1996 1997 1998 1999 Actual Actual Budget Budget Fund Balance, Beginning of Year $29,480 $32,227 $33,472 $33,613 Revenues 3340 State Grants 0 0 0 0 3358 Solid Waste Abatement Grant 37,214 38.738 39.373 40.200 3360 Special Assistance Grants 0 0 0 0 3810 Interest on Investments 2,778 2,840 2,000 2.000 3880 Other Revenue 300 150 0 0 Total Revenues Expenditures: 4210 Office Supplies 4212 Office Equipment 4220 Operating Supplies - General 4221 Film and Film Processing 4230 Repair/Maintenance Supplies 4270 Computer Software 4330 Postage 4331 Telephone 4332 Matrix Service Repair 4337 Personal Auto/Parking 4340 General Advertising 4350 General Printing and Binding 4396 Building Rental 4410 Miscellaneous 4411 Conference and Schools 4412 Local Meeting Expense 4414 Dues and Subscriptions 4421 Recycling Awards 4450 Other Contractual Services 4560 Office Furnishings b Equipmt 4570 Other Equipment 4840 Merchandise for Sale Other Financing Uses: 2,200 Transfer Out Total Expenditures 8 Other Financing Uses Fund Balance, End of Year 4U,"z 41,Ido 41.0/3 4[.LUU 7 3 0 100 114 0 0 0 28 91 1,500 1,000 0 22 0 200 88 0 0 0 0 0 700 600 1,215 1,758 3.636 4.000 0 0 0 0 0 98 0 0 180 193 500 400 861 1,125 2,200 1,800 8,032 6,628 7,500 8,100 1,320 880 0 0 0 0 196 0 210 365 400 700 227 503 0 300 110 130 400 100 0 0 0 0 315 80 1,500 1,000 410 0 0 0 0 5,510 0 0 0 792 0 0 24,428 22,305 22,700 23,300 37,545 40,483 41,232 41,600 $32,227 $33,472 $33,613 $34,213 L/ y 118 Economic Recovery Grant Fund This fund opened in 1995 with a grant from the State to establish a revolving loan fund for local businesses for the purpose of economic development. Loan recipients must meet certain requirements as set forth by the State for this program. A ten-year $250,000 loan was made with State funds to an Eagan business in 1995 to initiate the program. The loan was paid in full in 1996. Under the terms of the agreement with the State, $100,000 in principal plus interest collected to the point of payoff, will remain in the fund for loans to other qualifying businesses. The balance of the principal was returned to the State. Available to loan out, Beginning of year Cash Inflows: Amount received from State Loan repayment Interest Cash Outflows Amount loaned out Interest Net Cash Inflow (Outflow) Available to loan out, End of year 1996 1997 1998 1999 Actual Actual Budget Budget $7,629 $118,864 $126,112 $112,112 100.000 0 100,000 0 0 0 0 22,700 11,235 7,248 11,000 6,000 111,235 7,248 111,000 28,700 0 0 125.000 0 0 0 0 0 111,235 7,248 (14,000) 28,700 $118.864 $126,112 $112,112 $140.812 r� 119 Cedarvale Special Services Fund This fund was established in 1996 for the purpose of accounting for taxes collected and expenditures made pertaining to the Cedarvale area special services tax district established in 1995. The primary purpose of the tax district is to provide signage, sign maintenance and turf maintenance for the Cedarvale shopping center. NOTE: The City is financing the 1996 signage expenditure over three years for the Special Services District members The full amount of the signage expenditure is reflected in 1996 11 1996 1997 1998 1999 Actual Actual Budget Budget Fund Balance, Beginning of Year s0 ($7,229) $360 $6,960 Revenues: Special Services District Taxes 11.465 11,505 11,800 5,000 Expenditures Signage 16,072 0 0 0 Mowing 2,150 3,010 3,000 3,000 Sign Maintenance 328 498 2,000 1,800 Insurance 0 88 200 200 Interest 144 320 0 0 Total Expenditures 18,694 3,916 5,200 5,000 Excess of Revenue over Expenditures (7,229) 7,589 6,600 0 Fund Balance, End of Year (37,229) 360 $6.960 $6.960 NOTE: The City is financing the 1996 signage expenditure over three years for the Special Services District members The full amount of the signage expenditure is reflected in 1996 11 196 Cable TV Franchise Fee Fund This fund was established to account for franchise fees paid to the City from Meredith Cable, Inc. The money is restricted for communications and cable television related activities, primarily the City's share of the funding of the Burnsville/Eagan Telecommunications Commission (BETC). Fund Balance, Beginning of Year Revenues' Cable TV Franchise Fees Interest on Investments Total Revenues Expenditures: BETC Payment Other Other Financing Uses 304,333 342,082 69,014 75,715 2,350 Transfer to General Fund 34,466 74,775 Transfer to Municipal Exp. Fund 196,630 0 Transfer to Fire Admin Bldg Fund 0 435,500 Total Expenditures and Other Financing Uses 302,460 585,990 Fund Balance, End of Year $722,631 $478,723 v� 78,800 0 0 158,800 --3669.923 1999 Budget $669.923 350,000 20.000 86,000 86,100 172,100 $867,823 Revised 1996 1997 1998 Actual Actual Budget $720,758 $722,631 $478,723 254,216 289,677 300,000 50,117 52,405 50,000 304,333 342,082 69,014 75,715 2,350 Transfer to General Fund 34,466 74,775 Transfer to Municipal Exp. Fund 196,630 0 Transfer to Fire Admin Bldg Fund 0 435,500 Total Expenditures and Other Financing Uses 302,460 585,990 Fund Balance, End of Year $722,631 $478,723 v� 78,800 0 0 158,800 --3669.923 1999 Budget $669.923 350,000 20.000 86,000 86,100 172,100 $867,823 Agenda Information Memo December 15, 1998 Eagan City Council Meeting M. APPROVE THE 1999 ENTERPRISE FUND BUDGETS INCULUDING WATER, SANITARY SEWER, STREETLIGHTING, STORM DRAINAGEIWATER QUALITY CIVIC ARENA AND AQUATIC FACH.rTY ACTION TO BE CONSIDERED: To approve the 1999 Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water Quality, Civic Arena and Aquatic Facility FACTS: • The Enterprise Fund Budgets have been reviewed in detail by the City Council. • Some minor changes have been made to correct certain line items like liability/property insurance and employee benefit calculations. • User fees support all these budgets ATTACHMENTS: • Water, Sanitary Sewer Streetlighting and Storm Drainage/Water Quality revenues are enclosed on pages A: and -9-). • Water, Sanitary Sewer, Streetlighting and Storm Drainage/Water Quality expenses are enclosed on page -5L • Civic Arena revenues and expenses and other disbursements are enclosed on page s5 • Atic Facility revenues and expenses and other disbursements are enclosed on page Nua. 220rev99 TOTAL REVENUE Service Fees: Water Sanitary Sewer Street Lighting Storm Drainage Connection Permits Service Penalties Street Lighting -Count' Reimbursement Other Operating Revenue Antenna Leases Sale of Meters Interest on Investments Interest - Other Connection Charges: Water Supply 6 Storage Water Treatment Plant Water Quality Dedication Water Quality Federal Grant Water Quality State Grant Transfers In Total Revenues DEDICATED REVENUE Service Fees: 1123 Water Supply & Storage 1121 Water Renewal b Repl. 1122 San Sewer Renewal d Repl. 1126 Storm Sewer Renewal b Repl 1125 Storm Sewer Exp & Mod 1119/24 W.T.P. Debt Service Capital Outlay Connection Charges: 1123 Water Supply & Storage 1124 Water Treatment Plant Interest Earnings: 111924 W.T.P. Debt Service 1118 W.T.P. Construction 121,22,26 Renewal & Repl 1125 Water Quality EV 6 Mod 1123 Water Suppy d Storage Water Quality Dedication Fees: 1127 Water Quality Total Dedicated Revenue REVENUE AVAILABLE FOR OPERATIONS 1999 Budget PUBLIC UTILITIES FUND Revenues Actual Actual Budget Budget 1996 1997 1998 1999 $3,469.526 $3,277,505 $3,360,000 $3,470,000 4,022,397 3,993,289 4,200,000 4,300,000 329.180 334,283 346,000 345,100 623,911 653,038 695,000 729,800 36,181 28,000 30,000 27.000 28,908 29,301 29,300 28,300 35 0 0 0 24,928 16,988 12,200 19,700 60,680 126,571 143,800 178,000 87,031 92,934 80,000 90,000 1,552,189 1,787,868 1,650,000 1,800,000 65,275 90,447 71,000 57,400 821,316 522,639 220,486 51,900 18,029 0 11,934,611 440,480 559,288 90,616 9,183 4,809 16,000 11,550,600 380,000 300,000 35,000 0 0 0 11,332,300 450,000 500,000 35,000 0 0 0 12,030,300 53,264 47,459 33,600 31,200 271.178 241,535 218,400 118,000 113,344 165,064 159,600 159,100 101,118 97,557 69.500 73,000 199,533 195,114 139,000 146,000 887,238 843,669 1,014,700 1,047,900 260,557 217,407 262,100 232,300 821,316 440,480 380,000 450,000 522,639 559,288 300,000 500,000 260,918 282,708 263,300 287,000 0 0 324,831 384,302 350,900 398,900 28,723 43,996 38,500 49,500 262,281 268,007 244,500 246,200 220,486 90,616 35.000 35,000 4,327,426 3,877,202 3,509,100 3,774,100 $7,607,185 $7,673,398 $7,823,200 $8,256.200 V9 99 220 revenues --operation and non dT17-MI 1999 Budget PUBLIC UTILITIES ENTERPRISE FUND DETAIL OF REVENUES M Actual Actual Budget Budget 1996 1997 1998 1999 DEPARTMENTAL: Water 3711 Waley Service Fees $3,469,526 $3,277,505 &3,360,000 $3,470,000 3712 Water Sen Penaftm 11,410 11,593 12.000 11,000 3713 Water Connection Permits 18,186 14.300 15AD0 14,000 3716 Sale of Meters 85.636 88,589 80,000 90,000 3719 Water Tum Ott/On Fee 4,290 4,785 4,400 4,000 3721 Constr Meter Permits 600 600 600 600 3722 Acct Deposit Not Refunded (34) (11) 0 0 3,589614 3,397.361 3,472,000 3,589,600 Sanllary Sewer 3741 Sanitary Sewer Service Faits 4,022,397 3.993,289 4.200.000 4,300,000 3742 Sanitary Sewer Penalties 13.939 13,967 14,000 14,000 3743 San Sewer Coryaction Permits 17.995 13.700 15.000 13,000 4,054,331 4,020.956 4,229,000 4.327,000 Street Lights 3771 Neighborhood Light Svc Fear 174,621 182,166 184,000 185,600 3772 Nephbd(dlComm Lt PerWiea 563 564 500 500 3775 Community LVN Service Fees 154,559 152,117 162,000 159,500 329,743 334,847 346,500 345.600 Storm Di alnaoe/ Water Ouallty 3761 Storm Drainage Service Fees 623,911 653,038 695,000 729,800 3762 Storm Drainage Penalties 2,112 2,116 2.000 2,000 626,023 655,154 697,000 731,800 NON -DEPARTMENTAL: 3015 Assmt Pena6res and Interest 864 1,061 800 800 3310 Federal Grand -Water Oual 51,900 9.183 0 0 3340 State Grant -Water Quality 18,029 4,809 0 0 3426 Developer Escrow Rermbursmt 9,675 10,450 7,000 10,000 3427 Engineenng Serves 3,116 (3,127) 0 0 3442 Mamt Equipment and Personnel 55 1,765 0 1,000 3610 Interest on Investments 1,552,189 1.787,868 1,1150.000 1,800,000 3812 Interest on Assessments 53.780 80,735 63.000 50,000 3814 Interest on MWCC 11,495 9.712 8.000 7,400 3820 Antenna Site Rent 60,680 126,571 143,800 178,000 3840 SW of City Praparty 1,395 4,345 0 0 3850 CartribuliondDorrffions 2,400 0 0 0 3858 Water Quality Dedication Fen 220,486 90,616 35,000 35,000 3865 Connection Charge -Water 821,316 440.480 380,000 450,000 3868 Conn Chg-Water Treatmt Plant 522,639 559,288 300.000 500,000 3880 OtMr Revenue 315 92 200 100 3920 Other Reimbursements 4,311 2,434 0 4,000 3980 Transfers In 0 16,000 0 0 3.334,865 3,126,282 2.587,800 3,036,300 GRAND TOTAL $11934.576 S11534600 i.11.332. S12030m M 99220exp 1999 Budget 12/8/98 PUBLIC UTILITIES FUND Expenses NON -OPERATIONS WATER Capital Outlay Actual Actual Budget Budget Construction-Supply/Storag 1996 1997 1998 1999 OPERATIONS 127.230 8,314 64,000 1,102,000 WATER 750,000 775,000 800,000 825,DOO Personal Services $515,146 $487,613 $532,800 $555,600 Parts & Supplies 246,869 238,273 225,500 230,000 Services & Other Charges 995,394 1,060,870 856,900 1,981,700 SANITARY SEWER Personal Services 294,322 300,999 356,700 365,300 Parts & Supplies 62,979 50,708 55,600 57,000 Services & Other Charges 231,037 354,064 284,400 315,000 MCES Service Charge 3,109,162 3,094,836 2,839,300 2,910,200 STREET LIGHTING 3,000 8,100 Services & Other Charges 282,007 265,023 302,500 321,300 STORM DRAINAGEIWATER QUALITY Personal Services 128,373 130,962 137,000 142,DD0 Parts & Supplies 54,429 43,516 39,700 40,500 Services & Other Charges 220,992 204,296 223,800 233.800 TOTAL OPERATING EXPENSES BEFORE DEPRECIATION 6,140,710 6,231,160 5,85.4,200 7,152,400 NON -OPERATIONS WATER Capital Outlay 431,500 90,500 Construction-Supply/Storag 1,500,000 0 Renewal/Replacement 127.230 8,314 64,000 1,102,000 Debt Service -Principal 750,000 775,000 800,000 825,DOO Debt Service -Interest 1,278,390 1.219,235 1,134,700 1,071,200 Meter Purchases 129,000 129,000 Interfund Transfers 196,926 58,139 0 0 SANITARY SEWER Capital Outlay 60,300 25,500 Renewal/Replacement 36.451 0 20,000 20,000 STORM DRAINAGEIWATER QUALITY Renewal/Replacement 105,498 16,875 77,500 47,800 Capital Outlay 3,000 8,100 Sys Expansion/Modification 0 0 212,500 133.400 TOTAL OPERATING AND NON- OPERATING EXPENSES BEFORE DEPRECIATION 8,635,205 8,308,723 10,286,700 10,604,900 DEPRECIATION EXPENSE 1.638.759 1.744.179 1.634.300 1.800.800 TOTAL EXPENSES Recorded as fixed asset acquisitions rather than expenses. 5/ 1999 Budget CIVIC ARENA ENTERPRISE FUND Expenses and Other Disbursements Operating Expenses 1996 1997 1998 1999 Revenues Actual Actual Budget Budget Ice Rental (Exempt) $167,307 $156973 $222,500 $291,200 Ice Rental (Non -Exempt) 44,601 95,321 77,000 95,300 General Admission 29,485 26,551 26,500 28,500 Arena Program Revenues 62,059 63,895 55,500 91,000 Arena Merchandise Sales 57,411 38,199 46,000 46,000 Skate Rental 2,888 4,202 3,500 4,500 Skate Sharpening 4,947 5,247 6,5C0 6,700 High School Game Receipts 1,433 8,782 0 0 Arena Advertising 12,860 12,281 23,000 17,800 Interest 1,627 7,177 0 0 Contributions b Donations 825 0 0 5,000 Other 330 5385.773 14 5428.642 9 5460.500 9 5586,000 Expenses and Other Disbursements Operating Expenses Personal Services $166,829 $181,690 $203.600 $232,400 Parts b Supplies 30,885 16,048 40,40C 34,700 Cost of Merchandise Sales 19,701 23,078 20.000 25,000 Services 8 Other Charges 25,850 81.713 119,500 125.200 Subtotal Expenses $243,265 $302.52 $383,500 417 300 Reserve for Renewal and Replacement 26,750 26,750 30.000 35,000 Total Operating Expenses 5270.015 $329 -27 $413.500 5452.300 Non -Operating Disbursements: Debt Service Payments $0 $0 $0 5167,600 Capital Outlay _ _ 10,000 12.000 Total Non -Opera Ung Disbursements ,4Q 19 610.000 5179.600 Recorded as fixed asset acquisitions rather than expenses. 1999 Budget AQUATIC FACILITY ENTERPRISE FUND Expected to open June 1999 1999 Revenues Budget Season pass $420,000 Daily Admissions 350,000 Concessions Revenue 120.000 $890.000 Expenses and Other Disbursements OPERATING EXPENSES Personal Services $453,700 Parts 6 Supplies 51,700 Cost of Merchandise Sales 65,000 Services b Other Charges 67.600 Sub -total Expenses $638,00 Reserve for Renewal and Replacement 50.000 Total Operating Expenses $688.000 NON-OPERATING DISBURSEMENTS. Debt Service Payments $165,000 Capital Outlay 0 Total Non -Operating Disbursements $165.000 W, Agenda Information Memo December 15, 1998 Eagan City Council Meeting N. , APPROVE THE 1999 BURNSVILLE/EAGAN TELECOMMUNICATIONS BUDGE ACTION TO BE CONSIDERED: To approve the 1999 Burnsville/Eagan Telecommunications Budget FACTS: • The cities of Burnsville and Eagan jointly fund the Burnsville/Eagan Telecommunications Commission budget on an annual basis from the member cities retained franchise fees. • The budget is presented in the same format as in previous years including a General Budget and a Local Programming Budget component • The budget for the Burnsville/Eagan Community Television that is financed by PEG fees was approved by the City Council in November and is not impacted by the budget for the Commission which is under consideration at this time • The Commission budget is increased in total by $11,220, which is a net of inflationary increases and other small adjustments. The most significant change is to the line item for general professional services which is increasing by 512,500 to allow for franchise renewal needs assessment follow-up and a subscriber survey ATTACHMENTS: • Enclosed on page S"5 is a copy of the Telecommunications budget summary for 1999. S�{ BETC - SUMMARY & TOTAL - 1999 GENERAL & LOCAL PROGRAMMING BUDGETS General Budget _ 1997 1998 1999 ACTUALS BUDGET BUDGET $40,063 f36,850 537,950 Local 5423 5700 5600 $55,049 $25,500 $38,150 $12,834 $16,855 $17,575 -- 5110,694 81,655 $96,575 1997 1998 1999 ACTUALS BUDGET BUDGET -$39,030 543,900 - $44,800 --$700-- $500 -$5000 --- $2,000 $17z _ $zi,ioo $19.550 $6,546 $8,950 $8,100 $64,461 — - - $18,650 174,950 13 .s s Agenda Information Memo December 15, 1998 Eagan City Council Meeting • C I . . . 1 u 1 1 c ACTION TO BE CONSIDERED: To acknowledge the completion of Project 96-A (Eagan Heights Townhomes 2nd Addition) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Eagan Heights Townhomes 2vd Addition was developed by Town and Country Homes, Inc. and provided for 110 townhome units north of Diffley Rd. and west of Cedar Ave. The installation of public Sanitary Sewer, Watermain, and Storm Sewer to serve Eagan Heights Townhomes 2"d Addition was performed privately under the terms and conditions of the Development Agreement for this subdivision. The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. M Agenda Information Memo December 15, 1998 �IU114 7Et� ACTION TO BE CONSIDERED: To receive the feasibility report for Project 753 (Thomas Lake Road, Cliff Rd. to Diffley Rd. — Street Overlay) and schedule a public hearing to be held on February 2, 1999. FACTS: • Thomas Lake Road was originally constructed in 1977 as a Municipal State Aid Street (MSAS). • As a part of the City's Pavement Management Program, the structural overlay rehabilitation of Thomas Lake Road has been programmed for 1996-9 in the City of Eagan's 5 -Year CIP since 1992. • On October 6, 1998, the City Council directed staff to prepare a feasibility report considering street improvements, consisting of a bituminous overlay, on Thomas Lake Road, from Cliff Road to Diffley Road. • An informational neighborhood meeting will be held with the adjacent property owners prior to a Public Hearing to review and discuss the proposed improvements. • A draft of this feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • Draft Feasibility Report, attached without page numbers. ,4>7 Agenda Information Memo December 15, 1998 Q PROJECT 756, WOODGATE LANE STREET OVERLAY ACTION TO BE CONSIDERED: To receive the feasibility report for Project 756 (Woodgate Lane — Street Overlay) and schedule a public hearing to be held on February 2, 1999. FACTS: • On October 6, 1998, the City Council directed staff to prepare a feasibility report considering a structural rehabilitation overlay on the streets within the Mallard Park 3rd, Tiberon, and Woodgate Yd Additions • The neighborhood includes Woodgate Lane, Mallard Court, Woodgate Point,-Woodgate Court, Nestling Circle, and Teal Cove all west of Johnny Cake Ridge Road, north of the intersection of Cliff Road These streets were originally constructed between 1975 and 1978. • The rehabilitation of these streets within the Woodgate Lane neighborhood is programmed for 1999 in the City of Eagan's 5 -Year CEP (1998-2002) • A draft of this feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the residents prior to the Public Hearing to review and discuss the proposed improvements ATTACHMENTS: • Draft Feasibility Report, attached without page numbers Agenda Information Memo December 15, 1998 R. 1999 CONSULTING ENGINEERING RATES ACTION TO BE CONSIDERED: To approve the general engineering rates submitted by the designated consulting engineering companies for services to be provided in 1999 FACTS: • Each year the consulting engineering companies selected to provide services for the City of Eagan provide their fee schedules for the upcoming year The attached spreadsheets indicate the fees the consultants have requested for the council's approval ATTACHMENTS: Consulting Engineering Fees, page Fee Increase Comparison, page s9 � | m MIR Ji ` | | |I |$} 1\ l I I-- - J-,. | ,� ` f l !■ | £ i ee e■ is 8 8888 sslge 8 | | ` ; : ! ■■ ■§;� Ost ,* aea ;,a, 68888 E ....§. 1 ...9 .. ..2 998 8 888 a a as a s ase | � 2 | , 2 | | | .. " 2 . . . 16 1188 8 BB§ §§! TIM 9 1 MAn! ■e■e, e,as a a as , | a . ...... ..... ... ¥_ -.990519 IM!§l:,11;1§1§ 88888 ,ee9 e e !, a ; a 2 2' £§ § !§■. !§�■ a9�,e , a s■ a a , 8 8 888 k 88 as .. ......... J ■ ■ml;§■2� � 1111 e e 1111 888 a | |......... ie .. 8 .- ..ml3a � B 2B !119 a �..aa... . |....a... ..8 .11.8 ] | ....|....... . �I.......... i | 1M0 - 1$MCOMPARISON INCREASE OF CONSULTING ENGINEERING FEES FOR CrrY OF E.AGAN CLASSFlCATION P-ipW E 1996 92.50 BRM % 2.2% 1999 $94.50 1996 95.00 HRG % 5.3% 1999 $IOO.00 1996 $109.20 SEH % 0.0% 1999 $109.28 1990 $112.50 SRF % 0.0% 1999 1112,50 1996 .00 CfTV % 0% 1999 .OD Simi Prpacl W 565 DO 5.9% $9000 Fh AtLS sw.50 1.8% $05.00 7500 6.7% $8000 $97.06 0.0% $9706 $94.00 90% $102.50 WOO 0% OO Regm6prod EnginserOAmh4ed $72.00 2.1% $73.50 $82.50 9.1% $90,001 ProLsclE narrArchood 00 24% $64.50 $8500 7.7% $7000 $82.59 00% $02.59 $74.00 4.7% 177.SD 55.00 0% $56.00 GIS $6130 1.6% sy,50 Grr duab E IArc11Aoc1 $56,50 1.8% $57.50 O"nErgirrarglydsiocVPlrorr $50.00 10.0% $5500 $63.80 00% $83.80 $57.50 4.3% 00 Load Tachnioan Tach $x.00 00% BO .50 9.0% 72.50 San" 51 00 2.0% $52 00 Sona Toct a irl - $5100 2.0% $52.00 $62.00 8.1% 700 $80.43 02% .43 $56 OD 103% $6100 Or•ReporsonCAOO Toch $5100 2.0% $52.00 $47.00 6.4% 5000 Tschnclon $35.50 1.4% $36.00 $46.66 5.1% 4925 130 13.3% $47,00 WOO 0% $40.00 Administraew Assisbr4 WOO 0.0% WOO . Assocsolo Tochnklsn $3023 0.0% 13923 Wad Pracaasa $3300 1.5% SM 50 $41 A0 5.5% WAS $41.50 6.0% $44.00 Clanul 25.00 WA $36.05 00% 30.05 WA $4400 Field SetweIi SWA.ad Pi RopJSc Field 5 56300 24% $64.50 $65.00 46% $6800 56258 00% $62.58 $5000 0% $5000 Sr Field TaciJSordor Prood R@pJFwW .50 14% 557.50 55.00 5.5% $58.00 $53.53 0.0% $511,53 PLGLW RprssorMo IFidd Tach 1.00 2.0% $5200 50.00 4.0% $52.00 $47.35 0.0% 7.35 Survay Port'. Chief 57.00 5.3% $8000 56 415 2.5% .00 Surmy Insbur m $40.15 59% 230 Survey AsanwUTochncyn $35.00 8.6% $30 00 $33 25 53% $3500 3•P*nlon Survay Craw too00 0% 90.00 2Foroon Su rly-q aw 7000 0% $70,OD ToW Sbaon Egprrws 20.00 0.0% $20.00 GIS WOAcddwn E $20.00 0.0% $20.00 Mileve At Cost 0% At Coal $0.32 1.6% $0325 At Coq 0% At Cast $0.31 4.8% $0.325 At Coal 0% At Cod Rop &scbm, Prkbq. Org9cstlr19. SYhFs. Field SAVA". T**oho" ub Et. Sar„c4 VMkN Mooaps krPoclion YMiclo Milapa Gp5 EW nord At CAN 0% WA At Cod 5WwW Cat • 5% $0.47 $0.37 0 Cod . 5% 4 3% $OA9 54% $0.39 WA $150'day At Cost 0% At Cost Al Cast 0% Al Cast M Cool 0% At Cod 0acsu r•rrcannre A BRM • Ba»sboo. Roser. Andartlk $ Ass=. HRG . Howard R Graon Ce SEH • Short. EIk06, FNMnckson. Inc SRF - SRF Consuhrq Group, Inc Agenda Information Memo December 15, 1998 Eagan City Council Meeting S. 1999 LICENSE RENEWALS FOR TRASH HAULERS, TOBACCO & PET SHOPS ACTION TO BE CONSIDERED: To approve the 1999 license renewals for trash haulers, tobacco and pet shops. FACTS: The City annually licenses parties doing business in the above -referenced categories. These licenses are in order for review by the Council at this time. ATTACHMENTS: • List of licensees requesting renewal.'P-JCS 43-451 1999 RESIDENTIAL TRASH HAULER LICENSE RENEWALS BFI Waste Systems 4325 E. 666 Street Inver Grove Heights, MN 55076 Triangle Rubbish 1881 S. Lexington Mendota Heights, MN Mendota Heights Rubbish 20700 Donnelly Road Farmington, MN Quality Waste Control 1901 W. I"" Street Burnsville, MN 55306 Aagard 3291 Terminal Drive Eagan, MN 1999 COMMERCIAL TRASH HAULER LICENSE RENEWALS BFI Waste Systems 4325 E. 666 Street Inver Grove Heights. MN 55076 Triangle Rubbish 1881 S. Lexington Mendota Heights, MN New Earth Services 3445 Washington Dr., Suite 200 P.O. Box 553 Fagan, MN Quality Waste Control 1901 W. 140 Street Burnsville, MN 55306 Aagard 3291 Terminal Drive Eagan, MN Mendota Heights Rubbish 20700 Donnelly Road Farmington, MN 1999 CONSTRUCTIONIDEMO TRASH HAULER LICENSE RENEWALS BFI Waste Systems Quality Waste Control 4325 E. W Street 1901 W. 140 Street Inver Grove Heights, MN 55076 Burnsville, MN 55306 G. Logan & Sons Aagard 1484 Iglehard Avenue 3291 Terminal Drive St. Paul, MN 55104 Eagan. MN Lightning Disposal Ben's Roll -Off 6050 Concord Blvd. 16781 Hudson Circle Inver Grove Heights, MN Lakeville, MN New Earth Services Coolidge Trucking 3445 Washington Dr. 9200 829 W Central Avenue P.O. Box 553 St. Paul, MN 63 Mendota Heights Rubbish Veit Container 20700 Donnelly Road 14000 Veit Place Farmington, MN Rogers, MN Eagan, MN 1999 TOBACCO LICENSE RENEWALS Tobacco Warehouse E&m Liquor 2149C Cliff Road 1444 Yankee Doodle Road Eagan, MN Eagan, MN 1999 PET SHOP LICENSE RENEWALS Wal -Man Wet World 1360 Town Centre Drive 3390 Coachman Road Eagan, MN Eagan, MN Petco 1296 Town Centre Drive Eagan, MN QI' Agerda Information Memo December 15, 1998 Eagan City Council Meeting T. CONSIDER AMENDMENT TO CABLE FRANCHISE ORDINANCE NO, 101, ARTICLE. Il, SECTION 4, EXTENDING THE FRANCHISE TERM TO JULY 1. 1999 ACTION TO BE CONSIDERED: To adopt an amendment to Cable Franchise Ordinance No. 101, Article 11, Section 4, extending franchise tern to July 1, 1999. FACTS: • On or about July 8, 1983, the Member Cities adopted the current Cable Television Franchise Agreement and Ordinance. The 15 -year agreement would have expired this past July, but the Member Cities extended the AgreemenVOrdinance to January 22, 1999. At the Telecomm Commission's December 10 meeting, the Commission recommended the Member Cities extend the current franchise/ordinance from January 22 to July 1, 1999. ISSUES: • While it had been hoped that the six-month extension would provide sufficient time to complete the Franchise Renewal, this will not be the case. While there has been substantial progress in the negotiations, it will not he possible to complete the renewal by January 22. The extension will allow time for negotiations to be completed and for the Member Cities to be fully informed of the franchise renewed agreement and ordinance, including the adoption of the new ordinance. Attached is the ordinance amendment language which extends the franchise until July 1, 1999. Extension of the franchise only effects the franchise term, with all other franchise obligations remaining intact. ATTACHMENTS: • Ordinance Amendment enclosed on pages el� 46P t rergh City of Eagan Ordinance No. AN ORDINANCE AMENDING CABLE FRANCHISE ORDINANCE NO. , ARTICLE II., SECTION 4, FRANCHISE TERM. THE COUNCIL OF THE CITY OF EAGAN ORDAINS: SECTION 1. Ordinance No._, Article II., Section 4, Franchise Term, is hereby amended to read: SECTION 4, FRANCHISE T _RM This Franchise shall commence upon the effective date of the regular certificate of confirmation issued by the Board and shall expire on July 1, 1999. SECTION 2. This ordinance shall be effective upon passage and official publication. PASSED by the City Council this _ day of , 1998. Mayor City Administrator ATTEST: Introduced Adopted Published Effective Accepted by Grantee this day of , 1998: GROUP W CABLE OF BURNSVILLE/EAGAN, INC. z U\Cbb"URNSVILSExTEND. AGR 69 Agenda Information Memo December 15, 1998 Eagan City Council Meeting X I ; ► ,!111611)l :tem -'I1 • t fi : 1 t 1 1 Dia Idwell A t ACTION TO BE CONSIDERED: To approve the final payment for Contract 96-10 (Yankee Doodle Road/Bridge Widening) in the amount of $24,363.46 to Edward Kraemer and Sons, Inc. and accept the improvements for perpetual maintenance subject to warranty provisions. FACTS: • Contract 96-10 provided for the construction of bridge widening on Yankee Doodle Road over T.H.35E to accommodate the expansion of Yankee Doodle Road. • The City Council awarded Contract 96-10 to Edward Kraemer and Sons, Inc. on May 7, 1996. • The improvements were constructed in accordance to the plans and specification prepared by SRF Consulting Group, Inc. and inspected by representatives of the Public Works Department. This contract was found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. � C ': l i ��► ► C I I 1 C• u ► ACTION TO BE CONSIDERED: To approve the final payment for Contract 98-06 (Town Centre 100 -Sidewalk Improvements) in the amount of $16,828.96 to Ron Kasa Construction and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 98-06 provided for the construction of sidewalks along Town Centre Drive, O'Leary Lane, and Yankee Place. • This work has bee completed, inspected by representatives of the Public Works Department and found to be in compliance with the approved plans and specifications and is in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 6% Agenda Information Memo December 15, 1998 Eagan City Council Meeting J ;ria I xw lure cagn 30,1 Imo. r N: r %:1 Pau I I X 0 W"NUM-STrw AMON TO BE CONSIDERED: To acknowledge the completion of Project 97 -RR (Verdant Hills -Street and Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Verdant Hills was developed by Ken and lane Greene and provided for eleven single-family lots north of The Woodlands Fourth Addition and west of Verdant Acres. • The installation of public Sanitary Sewer, Watermain, and Streets to serve Verdant Hills was performed pnvately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. KIM WK9111 OEM WIM a MW;1tA KLPWAIII1 11 1 ACTION TO BE CONSIDERED: To acknowledge the completion of Project 96 -FF (Whispering Woods II' Addition) and authorize perpetual maintenance subject to warranty provisions. FACTS: • The plat of Whispering Woods I1' Addition was developed by Hilla, Inc. and provided for nineteen single-family lots north of the City of Burnsville's Tuxedo Park and west of Slater Road. • Project 96 -FF consisted of the construction of Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Whispering Woods 11' Addition. • The installation of public Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Whispering Woods 11" Addition was performed privately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. MO Agenda Information Memo December 15, 1998 Eagan City Council Meeting ACTION TO BE CONSIDERED: To acknowledge the completion of Project 95 -LL (Eagan Heights Townhomes 1" Addition) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Eagan Heights I" Addition was developed by Town and Country Homes, Inc. and provided for ninety townhome units north of Diffley Road, west of Cedar Ave. The installation of public Sanitary Sewer, Watermain, and Storm Sewer to serve Eagan Heights Townhomes 1" Addition was performed privately under the terms and conditions of the Development Agreement for this subdivision. The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. ':IN Kos W20M."d to 3W 1610 7.11.40 1 ':ua ova I XLV 11.1 ACTION TO BE CONSIDERED: To acknowledge the completion of Project 97 -AA (Murphy Farm) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat to Murphy Farm was developed by Springbrook Corporation and provided for thirty-seven single-family lots located north of Deerwood Dr. and west of 35E. • The installation of public Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Murphy Farm was performed privately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. M Agenda Information Memo December 15, 1998 Eagan City Council Meeting : • ' ' U : ' . : U 1101110101 ACTION TO BE CONSIDERED: To acknowledge the completion of Project 98-A (Murphy Farm 2nd Addition) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Murphy Farm 2' Addition was developed by Springbrook Corporation and provided for five single family lots north of Deerwood Dr. and west of 35E. • The installation of public Sanitary Sewer and Watermain to serve Murphy Farm 2' Addition was performed privately under the terns and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. 9117,: 1 u : • ACTION TO BE CONSIDERED: To acknowledge the completion of Project 96-K (Seneca Hills) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • The plat of Seneca Hills was developed by G.M. Homes, Inc. and provided for thirty- six towmrhome units east of Hwy. 13 and South of Centex Vermilion. • The installation of public Sanitary Sewer, Watermain, Storm Sewer and Streets to serve Seneca Hills was performed privately under the terms and conditions of the Development Agreement for this subdivision. • The Improvements have been complete and are in compliance with City plans and specifications. Inspections were performed by representatives of the Public Works Department and found it to be in order for favorable Council action to accept the project for perpetual maintenance subject to warranty provisions. �O Agenda Information Memo December 15, 1998 Eagan City Council Meeting A. PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 1999 ACTION TO BE CONSIDERED: To close the public hearing and: 1) Approve the 1999 General Fund Budget and 2) Approve the resolution certifying the 1999 ad valorem tax levy. FACTS: • The City is required by State law to hold this truth in taxation public hearing to consider the 1999 payable property tax levy and the 1999 budget • Parcel specific notices showing the comparison of actual 1998 taxes to proposed 1999 taxes have been sent to each property owner in the City. • In addition to the mailed parcel specific notices, published notice is also required. That notice which invites property owners to attend the public hearing or to send written comments has been published in the Eagan This Week, Eagan Sun Current and Dakota County Tribune This is beyond the legal requirement that requires publication in a newspaper that is circulated throughout the City. • The City's final levy and budget cannot be adopted at the truth in taxation public hearing but can be adopted at the continuation hearing, if one is held. • The City's tax capacity rate for the truth in taxation notices is 24.665 (City 21.511 & MVTA 3.154) compared to the 1998 rate of 25.423 (City 22.433 & MVTA 2.990)_ • Staff has received no written comments and only a couple of general telephone inquiries • The required public hearing was held on November 30, 1998 and continued to December 15, 1998. • The law requires that certification of the 1999 tax levy be completed no later than December 28, 1998. • Handout material explaining the budget and tax levy was prepared for the initial hearing on November 30, 1998 and is available for the City Council or the public. ATTACHMENTS: Enclosed on pages ?02 through �3 is a copy of comparative summaries of revenues and expenditures for the General Fund. Enclosed on page -2L is a copy of the resolution certifying the 1999 payable property taxes. �1j 98revsum 1999 BUDGET GENERALFUND COMPARATIVE SUMMARY OF REVENUES General Property Taxes Licenses Permits Intergovernmental Revenues Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers M&W.] 1997 1998 1999 Actual Budget Budget $ 10,800,110 $ 11,210,900 $ 11,760,800 146,924 163,100 172,500 1,038,825 514,400 514,000 2,280,881 2,150,700 2,125,000 1,019,759 592,000 725,000 360,084 341,800 378,500 225,981 200,000 181,000 622,080 358,800 377,600 673,799 761,500 829,200 164,727 168,600 178.000 TOTAL GENERAL FUND $ 17.333.170 $ 16.461.800 $ 17.241.600 1999 BUDGET GENERALFUND COMPARATIVE SUMMARY OF EXPENDITURES 1997 1998 1999 12!8/98 % Change Actual Budae Budget 98 to 99 GENL GOVERNMENT 01 Mayor 8 Council $ 98,987 $ 99,000 S 100,400 1.4% 02 Administration 660,551 690,500 712,500 3.2% 03 Data Processing 468,830 498,200 532,900 7.0% 05 Finance/City Clerk 825,877 878,300 868,400 -1.1% 06 Legal 332,012 330,000 340,000 3.0% 07 Community Development 1,162,960 1.262,900 1,228,100 -2.8% 10 Cable TV 14.323 39.100 41.300 5.6% Gen Govt Total 3,563,S40 3,798,000 3,823,600 0.7% PUBLIC SAFETY 11 Police 5,706,153 5,979,600 6,388,100 6.8% 12 Fire 851.073 905600 933.300 3.1% Public Safety Total 6,557,226 6,885,200 7,321,400 6.3% PUBLIC WORKS 21 Public Works Engineering 782,142 920,900 957,300 4.0% 22 Streets 8 Highways 1,044,576 1,105,200 1,294,100 17.1% 24 Central Svices Maint. 348,147 371.300 385.600 3.9% Public Works Total 2,174,865 2,397,400 2,637,000 10.0% PARKS 3 RECREATION 31 Parks 6Recreation 2,042,971 2,251,400 2,367,100 5.1% 32 Tree Conservation 211.081 209.200 286.700 37.0% Parks & Rec Total 2,254,062 2,460,600 2,653,806 7.9% GENL GOVT BLDG MAINT 33 Building Maintenance 464,75S 534,500 536,100 0.3% OTHER Contingency—undesignated - 386,100 269,700 -30.1% Total Expenditures - General Fund $ 15,014.438 $ 16.461.800 $ 17.241.600 4.7% RESOLUTION CITY OF EAGAN LEVY OF 1999 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 15, 1998, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember by Councilmember and seconded NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of 1999 Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 1999 as follows: Revenues Debt: General Fund $11,760,800 Equipment Revolving Fund 625,000 Major Street Fund 985,802 General Facilities Renewal & Replacement 100.000 Subtotal Revenues $13,471,602 Assessments on City Property 5 25.000 Subtotal City Services $13,496,602 Transit: Transit Services 5 1.978.435 1.978.435 Total City Wide Levy $15.475.037 Cedarvale Special Services District Levy 55.000 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15th day of December, 1998. 9411 E. J. VanOverbeke, City Clerk Agenda Information Memo December 15, 1998 Eagan City Council Meeting L-0 W -10111301 W11;:J 0144 @. WAVAT8 KJ 047U ACTION TO BE CONSIDERED: Reschedule the Public Hearing for the Environmental Assessment Review for Project 709R (Hwy 13 Upgrade — Silver Bell Rd. to Yankee Doodle Rd.) to January 19, 1999. FACTS: • The City of Eagan, in partnership with the Minnesota Department of Transportation (MnDOT), is proposing to upgrade State Trunk Highway (TH) 13 to a four lane divided highway between Silver Bell Road and Yankee Doodle Road. It currently exists as a 2 lane rural undivided highway that carries in excess of 20,000 vehicles per day, which exceeds the design capacity. • This improvement originally started as a signalization project for Blackhawk Road in 1996. In order to provide the proper and safe channelization of traffic for turning movements, raised center island medians had to be extended a considerable distance along TH 13. In 1997, the project was expanded into a "super 2 lane" divided roadway improvement between Silver Bell Rd. and Yankee Doodle Rd as a safety improvement. This would result in a 2 lane divided roadway with protected turning lanes at major intersections. The City and MnDOT would equally finance the estimated cost of $1.2 million. • In 1998, the Eagan Chamber of Commerce, Small.Business Association, interested Highway 13 business owners and the City of Eagan formed a committee to pursue funding to upgrade all of TH 13 to a full 4 lane divided highway from Silver Bell Rd. to I-494 at an estimated total cost of $6.7 million. • Of the $5.5 million requested of Congress during its consideration of the TEA 21 Transportation Funding Bill, $2.0 million was subsequently approved. Due to the reduced funding, the 4 lane improvement was reduced to only that 1 + mile section of Hwy. 13 south of Yankee Doodle Rd. • Because this latest design results in increasing the capacity of a State Highway in excess of 1 mile, the State and Federal government require a formal Environmental Assessment (EA) Review. The EA process requires a public hearing to be held riming the formal comment period and aflz publication in the legal paper. • The formal public comment period and notice could not begin due to a more extensive review process required by MnDOT than was originally planned. Therefore, the formal Public Hearing will have to be rescheduled to Jan. 19, 1999. The 30 -day public comment period is expected to begin on Dec. 28, 1998 and end January 27, 1999. ISSUES: None ATTACHMENTS: Public Hearing Announcement, Page 1� /� .4�;— PUBLIC HEARING ANNOUNCEMENT STATE HIGHWAY 13 PROPOSED EXPANSION A public hearing will be held in the Council Chambers of the City of Eagan Municipal Center on January 19, 1999 starting at 7:00 PM. It will provide an opportunity for the public to hear a presentation and comment on the proposed reconstruction of State Trunk Highway 13 (Sibley Memorial Highway) from Silver Bell Road to just north of Yankee Doodle Road. The proposed improvement consists of upgrading this section of State Highway 13 from its current 2 lane rural design to a 4 lane divided highway. It also incorporates an 8 -foot wide bituminous trail along the East Side and a new signal at the intersection of Blackhawk Road. The Environmental Assessment (EA) documents the need for the project, describes the proposed improvements in further detail and includes an evaluation of potential environmental impacts. The public is encouraged to attend this meeting to find out more about the proposed roadway improvements and to comment on the EA. The Municipal Center is located at the southeast comer of Pilot Knob Road and Wescott Road in the City of Eagan. Copies of the EA will be available for public review at the City of Eagan Municipal Center Engineering Division and the Wescott Dakota County Library (1340 Wescott Road, Eagan, MN). Additional information on the project can be obtained by contacting Tom Colbert, Director of Public Works at (651) 681-4646. Comments on the EA can also be mailed to Mr. Colbert at the Municipal Center (3830 Pilot Knob Road, Eagan, MIS' 55122-1897) till January 27, 1999 which is the end of the public comment period. rFA Agenda Information Memo December 15, 1998 Eagan City Council Meeting ACTION TO BE CONSIDERED: To close the public hearing and approve/deny the vacation of attached described drainage and utility within Tranby First Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 17,1998 the City Council received a petition to vacate drainage and utility easements within Tranby First Addition and scheduled a public hearing to be held on Dec. 15 to hear all concerns. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies informing them of this request. As of this date, the staff has not received any objections. • This request is due to the replat of this property to Brookstone-Amcon First Addition located on the west side of Hwy 149 north of Yankee Doodle Road. • The purpose of the vacation is to remove all underlying easements to the proposed new plat. • The proposed plat has been reviewed and all necessary easements will be dedicated on the plat of Brookstone-Amcon First Addition which is scheduled for approval earlier on this agenda. • The Engineering Division has reviewed this vacation and found it to be in order for favorable Council action to vacate the drainage and utility easements subject to the concurrent recording of the final plat of Brookstone-Amcon First Addition. ATTACHMENTS: • Location map, page �. • Vacation graphic and description, page �. ROAD V 0 CVi LONE OAK ROAD DE ' TRUNK i � HWY No. 55 } U RITA T. '. 0 I�.,\� 000o Pg J . s a �NI LA CH PEL iYF \ y Z < \•HILLSIDE R. CT. 2 i a' L' ARlf IDRMI T YANKEE DOODLE RD. it i0. \t JVY CT. f4-] 10 SECTION 12 city of eagan MaPUBLIC WORKS DEPARTMEN ]CCC t � 1 W i LJ I I > ]L L WR X10 � Y! C PAth a. L W O' z z < ROLLWG S ` HLLS r.^L_'.N R (HILLS OLLING C:P., HILLS NKEE 000 LE CT. 1 8g LOCATION SAP IIIIIIIIIII✓ �- i ,..un..,..r x....I> ro.. lIKOUA"5TU/Vf. — A.1/CON anSeAIevr vw cw rro.v �/ I IM.I/I M MI .w./•b lI IY.M Y WI /yI .MIP{ NII.I M w,Iy Y MI .../I w Lw./ Mr. SnM 4wM. b. .:1 wM Joh" Olvor A ABSOcbtbs, he. YIJ�OY F • I w Ir /.,r.•w.,l�.. Il. I.l1I "t!.. F.LT1 1 Agenda Information Memo December 15, 1998 Eagan City Council Meeting ACTION TO BE CONSIDERED: To close the public hearing and approve/deny the vacation of the attached described drainage and utility easements within Outlot A, Lexington Pointe Eighth Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 17, 1998, the City Council received a petition to vacate all drainage and utility easements within Outlot A, Lexington Pointe Eight Addition and scheduled a public hearing to be held on Dec. 15 to hear all concerns. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies informing them of this request As of this date, the staff has not received any objections. • This request is due to the development proposal of Lexington Pointe Thirteenth Addition to facilitate a Walgreen's Pharmacy in the southeast comer of Lexington Ave. and Diffley Rd. • The purpose of this vacation is to remove all underlying easements to the proposed Lexington Point Thirteenth Addition. • The final plat approval scheduled earlier on this agenda will insure that all necessary easements will be dedicated with Lexington Pointe Thirteenth Addition. • The Engineering Division has reyiewed this vacation and found it to be in order for favorable Council action to vacate the drainage and utility easements within Outlot A Lexington Pointe Eighth Addition subject to the concurrent recording of the final plat of Lexington Pointe Thirteenth Addition. ATTACHMENTS: • Location map, page�� • Vacation graphic and description, page O . M ' city of eagan PUBLIC WORKS DEPARTMEN SECTION 26�(] LOCATION MAP LEXINGTON POINTE 'i ZTEENTH EASEMENT VACATION SKEPCH I I i -------------- I I I I I wrvrarr 1NM { –_ EXISTING LEGAL DFSCRIPTIONM f.WIM Iwr �IIN I. ws. wRQ aw .. 1t�ICIa. roll[ [olm mna. NIN�q I. {I V. rN-IN .YI b1�Nl, ONM. CYNF YMINIr M BASEMENT VACATION _ _ _ M M M ��w� NI .HI..Mw1. N ✓r �N MeH 4 l[4GR1 FYIi [OIM .CONI. M N M rNSM pM MINI ONN. CNMI. YM.NI. 1 1 1 , ��• ffssy L) l L-- Vi 1 � p!M~Kr r-- ;ff::�..,.�„.. n 11, 11 14 �— ADDMQN I I I I I 1 II I 111 � • 1 w I N "•=" r I I I � L- 1 _ 1 3 1 4 1 5 4 � r • mit �Li W ALOREENS Lw _ _ _ -- _ -- –,- — -. — ,–,u.lrnr -gym.—Y / ' / v 4 �• I I 73 1. I 1.$ I 'S � I►m.n `rru•ar –_ EXISTING LEGAL DFSCRIPTIONM f.WIM Iwr �IIN I. ws. wRQ aw .. 1t�ICIa. roll[ [olm mna. NIN�q I. {I V. rN-IN .YI b1�Nl, ONM. CYNF YMINIr M BASEMENT VACATION _ _ _ M M M ��w� NI .HI..Mw1. N ✓r �N MeH 4 l[4GR1 FYIi [OIM .CONI. M N M rNSM pM MINI ONN. CNMI. YM.NI. Agenda Information Memo Decemberl5, 1998 Eagan City Council Meeting �: 1=0 )XI) 9 S._ LIJIMIJ a W413 D10 ACTION TO BE CONSIDERED: To close the public hearing and approve/deny/continue the vacation of the attached described public easements within Eagan Woods Office Park and authorize the Mayor and City Clerk to execute all related documents. FACTS: • City Council received a petition to vacate the attached public easements on November 17, 1998 and scheduled a public hearing for Dec. 15 to hear all concerns. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies informing them of this request. • This action is being requested as a part of the replat of Outlot A and B, Eagan Woods Office Park to Eagan Woods Office Park 2nd Addition for the Old Country Buffet corporate headquarters located in the southwest quadrant of Pilot Knob Rd. and I-494. • The final plat of Eagan Woods Office Park 2' Addition was approved by the City Council at the September 14, 1998 meeting. However, the plat cannot be recorded in its current form without vacating the underlying easements. • On November 17, 1998 the City Council granted an extension to the final plat approval, in part for the purposes of completing the vacation approval process and then recording the final plat. ISSUES: • `Eagan Woods Drive will be relocated in the recently dedicated right-of-way as a part of the improvements for Eagan Woods Second Addition. However, The City has an existing 12 -inch watermain and private utility companies such as gas, telephone, and electric have existing utilities within the area of proposed vacation. As a result provisions for temporary use of this property must be established until such time as the utilities are relocated. Therefore, a temporary drainage, utility and right-of-way easement must be executed and maintained until such time as all utilities have been relocated and are operable. Although the developer is in favor of the relocations and also participating in many of these relocations, this document is necessary in the event of default in the development proposal. • If the temporary drainage, utility and right-of-way easement is not executed and delivered to the City by the time of the public hearing, the hearing should be closed and approval continued to a later date. ATTACHMENTS: • Location map, page. • Vacation description, pages gsthrough • Vacation graphic and W MENDOTA HEIGHTS 1700 PROPOSED VACATION j NTERSTATEI 444 i I O V I Z Vim', ^ryp C- /Y AZI city of eagan PUBLIC F WORKS FY DEPARTMEN SECTION 4 reRD. 26 PLOT"' I KNOB PARK & LOCATION MAP �M W Street Easement: The South 50.00 feet of the East 40.00 of Outlot B, Eagan Woods Office Park, Dakota County, Minnesota, according to the recorded plat thereof. DocumeW #15 4 An easement for public road purposes over, under, and across the following described property: All that part of Govemment Lot Five (5), Section Four (4), Township Twenty-seven (27), Range Twenty-three (23), described as follows, to wit: Beginning at a point on the East line of the Northeast Quarter of said Section 4, said point being 760 feet North of Southeast comer of said Northeast Quarter; thence West at right angle 50 feet to a judicial landmark; thence continue West along the last described course 1087.4 feet to a judicial landmark; thence Southwesterly 287.55 feet to a point which is 147.2 feet East of the west line of the Southeast Quarter of the Northeast Quarter of said Section 4, said point being marked by a judicial landmark: thence East 102.8 feet to a judicial landmark; thence South 150 feet to a point which is 320 feet North of the south line of said Southeast Quarter of the Northeast Quarter, said point being marked by ajudicial landmark; thence West 250 feet to the west line of said Southeast Quarter of the Northeast Quarter, said point being 320 feet north of the Southwest comer of said Southeast Quarter of the Northeast Quarter, said point being marked by a judicial landmark; thence North along said west line 840 feet to a judicial landmark which is 150 feet south of the North line of said Southeast Quarter of the Northeast Quarter; thence East and parallel with said North line 1280.85 feet to a judicial landmark; thence continue east along the last described course 39.15 feet to the east line of said section 4; thence South along said East line 406.94 feet to the place of beginning: according to the Government Survey thereof. Said easement begins at a point on the northerly line of the above-described property, distant 205.01 feet westerly from the northeast corner of said property, as measured along said northerly line, which point is also an angle point in the westerly right-of-way line of Trunk Highway No. 494 as designated on MnDOT Plat Number 19-32; thence westerly along said northerly line, a distance of 168.99 feet; thence southeasterly along a tangential curve, concave to the southwest, having a radius of 195.00 feet, and a central angle of 59 degrees 56 minutes 49 seconds, for a distance of 204.02 feet to said westerly right-of-way line; thence northerly along said westerly right-of-way line, a distance of 97.34 feet to said point of beginning. 01 0 That the Landowner, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a permanent utility easement for installation, maintenance and repair of an underground sanitary sewer line over, across and under that portion of Government Lot 5, Section 4, Township 27, Range 23, Dakota County, Minnesota, which lies within a strip of land twenty (20) feet in width, the center line of said strip being described as follows: Commencing at the southeast corner of Outlot B, Eagan Woods Office Park, according to the plat thereof on file and of record in the office of the Registrar of Titles; thence on an assumed bearing of North 89 degrees 27 minutes 33 seconds East along the southerly line of said Eagan Woods Office Park and its easterly extension for 368.00 feet to the actual point of beginning of the centerline to be described; thence South 04 degrees 50 minutes 14 seconds West for 301.23 feet; thence South 08 degrees 08 minutes 46 seconds East for 283.37 feet to the point of termination of said centerline. The sidelines of said strip are to be prolonged or shortened to begin at said southerly line of said Eagan Woods Office Park and said easterly extension thereof and to terminate at a line which bears South 89 degrees 50 minutes 58 seconds West and passes through the point of termination of said centerline. That the Landowner, in consideration of One Dollar and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a temporary easement for roadway and utility purposes, over, under and across the following described premises (sometimes hereinafter referred to as "Easement Area"), situated within Dakota County, Minnesota, to wit: All that part of Government Lot 5, Section 4, Township 27, Range 23, Dakota County, MN, described as follows: Beginning at the southeast comer of Outlot B, Eagan Woods Office Park, according to the plat thereof on file and of record in the office of the Registrar of Titles; thence South 00 degrees 23 minutes 03 seconds East, basis for bearings being said plat of Eagan Woods Office Park, for 5.00 feet; thence North 89 degrees 27 minutes 33 seconds East for 64.02 feet; thence car southeasterly for 298.85 feet along a tangential curve concave to the southwest, radius 190.00 feet and central angle 90 degrees 07 minutes 13 seconds;thence South 00 degrees 25 minutes 14 seconds East along a tangent to said curve for 84.89 feet; thence southerly for 106.03 feet along a tangential curve concave to the west, radius 135.00 feet and central angle 45 degrees 00 minutes 00 seconds; thence South 45 degrees 25 minutes 14 seconds East for 60.00 feet; thence North 44 degrees 34 minutes 46 seconds East for 63.32 feet; thence northeasterly for 41.48 feet along a tangential curve concave to the southeast, radius 52.81 feet and central angle 45 degrees 00 minutes 00 seconds; thence North 89 degrees 34 minutes 46 seconds East along tangent to said curve for 23.66 feet to an intersection with a line drawn from R/W Boundary Comer B 13 to R/W Boundary Corner B14 on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO 19-32, according to the recorded plat thereof, thence North 00 degrees 26 minutes 24 seconds West along said line for 7.62 feet to said R/W Boundary Comer B 14; thence North 01 degrees 18 minutes 22 seconds West, along a line drawn from said R/W Boundary Comer B14 to R/W Boundary Corner B17 on said MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO 19- 32, for 67.89 feet; thence South 89 degrees 34 minutes 46 seconds West for 22.82 feet; thence northwesterly for 39.27 feet along a tangential curve concave to the northeast, radius 25.00 feet and central angle 90 degrees 00 minutes 00 seconds; thence North 00 degrees 25 minutes 14 seconds West along tangent to said curve for 42.53 feet; thence northwesterly for 224.19 feet along a tangential curve concave to the southwest, radius 250.00 feet and central angle 51 degrees 22 minutes 52 seconds to said southerly line of said EAGAN WOODS OFFICE PARK; thence South 89 degrees 27 minutes 33 seconds West along said southerly line for 220.45 feet to the point of beginning. The grant of the foregoing temporary easement for roadway and utility purposes includes the right of the City, its contractors, agents and servants to construct, reconstruct, inspect, repair and maintain a roadway and utilities and erect and maintain signs in conjunction with the public's use -of said roadway, and appurtenances. This temporary roadway and utility easement shall terminate at such time as Landowner and/or Landowner's successors in interest replat the Easement Area described above and adjacent lands and include within said plat (a) a dedicated alternative roadway access which is open to public use from the access.point described in Document No. 21467 on file and of record with the Dakota County Registrar of Titles to Eagan Woods Drive (as extended southerly) as dedicated in the plat of Eagan Woods Office Park on file and of record with the Dakota County Registrar of Titles; and (b) a dedicated utility easement for the utilities with replacement utility lines in place and in service. LAUAN WUUUS UI -I -ICL IJAIM ZNU AUUIIIUN `/ 1' O tll ,J ` n � ~Wr4 a,•:a:rra•; 1 , • YRMt ULAN wWrr W 11. I 0 �.:.•w Yr+r r .�.�w rrrrr yrwlM • - Fw. M fir, rr M rrr MM r �r.�, M • Yv % . IN NI I ,r irxa"'C�r' I h ' - 1is 1• � � WrsuY 1�• I � fi 1, w.« 6CHOELL & MAOSOM, IMC. ENYW l.strlc anlaY Fllclllc[RS . IMi m SWACES say . anr -,.Lo : if 3 S..ELIS II 11 rja M. it _ 1 I 1 I wlrJyy� A 1"iuu^.r „ O tll ,J ` n � ~Wr4 a,•:a:rra•; 1 , • YRMt ULAN wWrr W 11. I 0 �.:.•w Yr+r r .�.�w rrrrr yrwlM • - Fw. M fir, rr M rrr MM r �r.�, M • Yv % . IN NI I ,r irxa"'C�r' I h ' - 1is 1• � � WrsuY 1�• I � fi 1, w.« 6CHOELL & MAOSOM, IMC. ENYW l.strlc anlaY Fllclllc[RS . IMi m SWACES say . anr -,.Lo : if 3 S..ELIS II I EAGAN WOODS OFFICE PARK 2ND ADDITION ._. _.- FiL.iwi.E• 1 i i. I _ _ .1 1 � '.. • ra a . Il . . NY N• • �t 1.'� Y'J'r1 •• 4YL Y •rr I I .I, ' ,I• • 11 r. MtRNR t R / M rlr►r wr Rs ' / � Nr •a''^rF.r I I I 11 IL ....nr ... � .':.i Iv.•r u'1 �r� XI I• � � .' � I '.. w• :I wl I .. 1 r 1 rl ��1` 1 1 I y11 v. r I � it , ' �• � . � I I• I u PIrr1 � 01 W Y/Y I 11 ._. _.- FiL.iwi.E• 1 i i. I _ _ .1 1 � '.. • ra a . Il . . NY N• • �t 1.'� Y'J'r1 r/N f MI4 � ml •CHO[LL i MADSOK WC. EPIMERS . SURVEYORS • PL4kv S SOL IFSTMO • E100100mXMIYl SERVICES Sl4r 1 ? Uf S `Id EIS •• 4YL Y •rr I I .I, ' ,I• • 11 MtRNR t R / M rlr►r wr Rs r/N f MI4 � ml •CHO[LL i MADSOK WC. EPIMERS . SURVEYORS • PL4kv S SOL IFSTMO • E100100mXMIYl SERVICES Sl4r 1 ? Uf S `Id EIS Agenda Information Memo December 15, 1998 • ACTION TO BE CONSIDERED: To close the public hearing and approveldeny Project 748 (Johnny Cake Ridge Road Extension — New Street and Utility Improvements) and, if approved, authorize the preparation of detailed final plans and specifications. FACTS: • The proposed improvements involve the extension of Johnny Cake Ridge Road from Diffley Road (County Road 30) to Deerwood Drive within the proposed 117 acre Oakbrooke Development. The completed development will include 313 single-family lots. • On August 26, 1998, City staff received a petition requesting the construction of new street and utility improvements from Dennis Griswold, Director of Land for the developer, Pulte Homes of Minnesota Corporation. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of new street and utility improvements for Johnny Cake Ridge Road as part of the Oakbrooke Development. • On November 17, 1998, the feasibility report for Project 748 was presented to the City Council and a Public Hearing was scheduled for December 15 to formally present and discuss the report. • An informational meeting was held on December 2 at 9:00 a.m. at City Hall with the developer, Pulte Homes. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The overland drainage from the future development of properties south of Diffley Road will have to be collected and conveyed under Diffley Road and through the Oakbrooke Addition to the north. This runoff would be handled by the storm sewer system proposed with Project 748. As part of this project, it would be appropriate to install the correct size and capacity of storm sewer to handle this additional drainage. However, there is a significant size difference between the pipe size if detention ponds were provided with the future development on the southerly properties and the pipe size needed with out ponding. Included with this pipe size difference is a cost difference which relates to a special assessment. Letters have been sent to the affected property owners regarding this issue and they have been invited to the public hearing. Staff has not received any responses from the property owners at this time regarding the options available to them. Without an agreement to the proposed assessment from the benefiting property owners, staff will recommend the installation of the smaller pipe sizes which will require the construction of on-site detention ponds with future development of the properties south of Diffley Rd. ATTACHMENTS: • Feasibility Report, pages � through —13L. a city of aagan Report for Johnny Cake Ridge Road Extension Street and Utility Improvements City Project No. 748 Eagan, Minnesota December 1998 File No. 49-98-805 Bonestroo Rosene Anderlik SE Associates Engineers 6 Architects December 8. 1998 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 /OrKftrpp_ Rosel AMerks "AsiP[rxes W is 1'r A/Irrmsn�e Align; fpur (ippOr[wty fmylpyer Prvfmpsh Otto O 1dr1yFTc)O PF . Jesepn C AnderM1E PE • All L SOrvala. Pf • R¢nard E Turner PE • Gle R Cool. PE . Rosier, G S~,cht PE • Jerry A Rewrdon. Pf . Rooert W Rosene. PE and Sutsn M EDerIIO, C PA SMO, Ccrilol nu AtfOCNle grrrarpsb Howard A Sanford, PE • Ke Oh A Gordon, PE • Rdderl R /fef fern PE . Mchud W edsler, PE . 0".4 O Le"cita PE • RODert C RmseE. A I A • Ms,k A Manion PE Al l T RafAmsnn. PE . Ted K Ereld. PE • Ke th P Anrs deon PE • MarE R Rofft, PE S,dl P Woesmfon. PE L S • ROCer, f KolvrxOl . Agro, M Rwq . Mchall P Rau. /E Mian Rick Scl cit PE Offices $t /au1. Rocnrsler Wnlmar arid SI CIOW MN . Mnw". WI WeolRe com Re: Johnny Cake Ridge Road — Extension (Co. Rd. 30 — Deerwood Drive) Street & Utility Improvements City Project No. 748 BRA File No. 49-98-805 Dear Mayor and Council: Attached is our report for the Johnny Cake Ridge Road Extension Street and Utility Improvements. The proposed utility and street improvements are presented and discussed within the report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Sincerely, BONESTROO. ROS N`E. ANDERLIK & ASSOCIATES, INC. Ul Grii/�r/' M4. . Hanson MAH:lab Enclosures Reviewed by: Reviewed by: Date: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State oMinnejota Ma t A. Hanson ate: December S. 1998 Registration No.41 260 iz-iu-y2 93 2335 West Highway 36 a St. Paul, MN 55113 • 612-636-4600 a Fax: 612-636-1311 TABLE OF CONTENTS Letterof Transmittal................................................................................. I Tableof Contents...................................................................................... 2 Scope..................................................................................................... 4 Figure No. I — Location Plan.......................................................... 5 Recommendations..................................................................................... 6 Feasibility, Necessity, and Cost Effectiveness ............................................ 8 Discussion............................................................................................... 9 A. Sanitary Sewer.......................................................................... 9 B. Water Main............................................................................... 9 C. Services...................................................................................9 D. Storm Sewer Trunk and Lateral ................................................ 10 E. Streets......................................................................................11 CostEstimate........................................................................................... 13 Easements and Permits............................................................................... 14 AreaTo Be Included................................................................................. 14 Assessments.........................................................................................IS RevenueSources....................................................................................... 18 ProjectSchedule....................................................................................... 19 Appendix A — Preliminary Cost Estimate Appendix B — Preliminary Assessment Roll Appendix C — Oversizing Cost Estimates Johnny Cake Road Street and Ufihty Jmprovemenu 2 FIGURES Figure No. 2 — Sanitary Sewer Layout Figure No. 3 — Water Main Layout Figure No. 4 — Storm Sewer Layout Figure No. 5 — Street/Trail/Sidewalk Layout Figure No. 6 — Typical Street Section Figure No. 7 — Johnny Cake Ridge Road Intersections (DifHey Road, Deerwood Drive) Figure No. 8 — Existing Parcel Identification qs Johnnv Cake Road Street and Utility Improvements SCOPE Johnny Cake Ridge Road Extension Street and Utility Improvements are proposed from Diffley Road (County Road 30) to Deerwood Drive through the center of Oakbrooke Development Oakbrooke is a residential subdivision located immediately east of Interstate 35E, between Deerwood Drive and Difney Road (See Figure No. 1). Oakbrooke is a 117- acre site, zoned D - Il, which includes 313 single-family lots. The lots will be developed in four (4) phases over 5 years. The fust phase includes 80 lots and is shown on Figure 2. Johnny Cake Ridge Road is designated a neighborhood collector street and a Municipal State Aid (MSA) street in Eagan. Johnny Cake Ridge Road will be constructed in accordance with MSA Standards. The work proposed herein includes constructing utilities in Johnny Cake Ridge Road in conjunction with its street surface and abutting trails. In addition, trunk storm sewer improvements for Pond BP -35, BP -25, and BP -3 (See Figure No. 4) will be included as part of this project Johnny Cake Road Street and Dihry Improvements 4 Z. I iJ 0 . .... ... .. �Y 0b' Co Rd 30)1 1 V. 3 k? 0 1000 2000 7- 31 T Sccle-in feet LOCATION PLAN Bonestroo Rosene EAGAN. MINNESOTAAnderilk & FIGURE 1 Associates JOHNNY CAKE RIDGE ROAD Engineers & ArcNteM \4 9\ 4 99 080 5\ dwo\ 4998805rO 1. d wa NOVEMBER 1998 49-98-805 r �-j �F * . mlll 6 03 0 z 0 . .... ... .. �Y 0b' Co Rd 30)1 1 V. 3 k? 0 1000 2000 7- 31 T Sccle-in feet LOCATION PLAN Bonestroo Rosene EAGAN. MINNESOTAAnderilk & FIGURE 1 Associates JOHNNY CAKE RIDGE ROAD Engineers & ArcNteM \4 9\ 4 99 080 5\ dwo\ 4998805rO 1. d wa NOVEMBER 1998 49-98-805 RECOMMENDATIONS It is recommended that: • The feasibility report be reviewed by the City CounciUStaff and a public hearing be scheduled for December 15, 1998 • The developer's agreement for Oakbrooke include trunk area charges for utilities that have not been previously assessed in accordance with Eagan policy. The trunk area charges will finance trunk and trunk oversize costs for water main and storm sewer proposed herein • The City of Eagan Water Supply and Distribution Plan states homes lower than elevation 965 in the high pressure zone may require individual pressure reducing valves. An individual review of each home should be done when issuing building permits to determine if an individual pressure reducing valve is necessary. • The potential lateral storm sewer oversize cost north of Co. Rd. 30 (Di87ey Road) to Pond BP -35 be identified in a letter to the benefiting property south of Co. Rd, 30. In the event the benefiting property south of Co Rd 30 elects not to provide ponding to satisfy future water quality requirements and storm water retention, the lateral storm sewer oversize north of Co Rd 30 could be constructed The oversize cost would be assessed to the benefiting property south of Co Rd 30 Otherwise, the lateral storm sewer would be constructed based upon the assumed required ponding • The developer's grading plan adjacent to Pond BP -35 and all ponds shall comply with final pond designs Building elevations shall comply with freeboard requirements (3 feet) recommended in Eagan's 1990 Stormwater Management Plan. • The neighborhood collector oversize cost and bituminous trail on one side of Johnny Cake Ridge Road shall be financed by City of Eagan's Major Street Fund The street design shall comply with MSA standards 91 lohnnv Cake Road Street and Unho4niprovemenu rol • The Signal Justification Report (SJR) for a traffic control signal at Johnny Cake Ridge Road and Co. Rd. 30 does justify a traffic control signal being constructed at this time based on existing traffic volumes. If the traffic control signal is approved by Dakota County, the County will participate in accordance with its policy (509/6 County/50% City). The 50 percent City cost shall be financed by the City of Eagan's Major Street Fund. • The project schedule is proposed as follows: Present Feasibility Report November 17, 1998 Public Hearing December 15, 1998 Approve Plans and Specifications March 1999 Open Bids/Award Contract May 1999 Substantial Completion August 1999 Final Completion (Bituminous Wear Course) June 2000 Assessment Hearing Fall 1999 First Payment Due with Real Estate Taxes May 2000 • The project can best be carried out as one contract No Johnnv Cake Road Street and Uuliry Improvements 7 FEASIBILITY, NECESSITY, AND COST EFFECTIVENESS The project is feasible from an engineering standpoint and is in accordance with Eagan's Comprehensive Plans for utilities and streets. The project is necessary to allow new development north of Difiley Road to Deerwood Drive. The project is cost effective based on existing conditions and acceptable standards proposed to construct the improvements. Johnny Coke Road Street and Cnhry Improvemenu 8 DISCUSSION A. Sanitary Sewer Sanitary sewer in Johnny Cake Ridge Road is lateral (8" diameter) and will connect to two (2) existing sanitary sewers as shown on Figure No. 2 located at the back of this report. Sanitary sewer in Johnny Cake Ridge Road will be constructed of sufficient size and depth to serve the lots in the Oakbrooke subdivision. The sanitary sewer within Oakbrooke and the connecting streets to Johnny Cake Ridge Road will be constructed privately by the developer. Sanitary sewer stubs will be extended into the connecting streets to serve the first phase of Oakbrooke and future phases. B. Water Main In accordance with Eagan's Water Supply and Distribution Plan (dated 1996), it is proposed to construct a 12" diameter water main in Johnny Cake Ridge Road as shown on Figure No. 3 located at the back of this report. The 12" main will connect to the existing 16" main in Diflley Road and the existing 16" main in Deerwood Drive The required number of valves, fittings, and hydrants are also included In accordance with Eagan's Water Supply and Distribution Plan, it will be necessary to construct a pressure reducing station. The pressure reducing station is proposed to be constructed immediately south of Deerwood Drive in the westerly boulevard of Johnny Cake Ridge Road as shown on Figure No. 3. Johnny Cake Ridge Road would be located in the high pressure zone and will experience residual and static pressures of 75 and 92 pounds per square inch (psi) respectively City code states all homes with potential pressures higher than 80 psi are required to install a pressure reducing valve before the meter The City of Eagan Water Supply and Distribution Plan states homes lower then elevation 965 in the high pressure zone may require individual pressure reducing valves Therefore, at the time building permits in Oakbrooke are issued, a review shall be made to determine if an individual pressure reducing valve is required. C. Services Sanitary sewer and water services will not be constructed from the utilities in Johnny Cake Ridge Road All residential lots and townhomes will be served by utilities in adjacent side streets With the construction of Johnny Cake Ridge Road, three (3) adjacent "bubble" cul-de-sacs will Johnny Cake Road Street and bithty Improvemems /O/ 9 be built. The necessary sanitary sewer and water services will be constructed to the property line of each lot connected to these cul-de-sacs The costs associated with these services are represented accordingly in Appendix A under the water main and sanitary sewer tabulations D. Storm Sewer Trunk and Lateral Storm sewer proposed to be constructed as part of this project is shown on Figure No 4 located at the back of this report. Storm sewer in Johnny Cake Ridge Road is separated between the northerly storm sewer section, which will discharge to Pond BP -3 and the southerly storm sewer section, which will discharge to Pond BP -35. The southerly storm sewer section is not only designed to collect storm water runoff for Oakbrooke but also Cc Rd 30 and a portion of the undeveloped land south of Cc Rd 30 as shown on Figure No 4 The southerly storm sewer design assumes that ponding is provided south of Co. Rd as shown on Figure No. 4. However, the southerly storm sewer section may also be oversized to convey additional storm water north of Co. Rd. 30 to Pond BP -35 if ponding is not provided and requested by the benefiting property owners The ponding requirements for the drainage area south of Co. Rd 30 is 4.2 acre feet of storage The proposed storm sewer connecting Pond BP -35 to BP -35 1 to BP -3 and the outlet for Pond BP -25 are also shown on Figure No 4 and are considered trunk. The trunk storm sewer outlets for Pond BP -25.1 and BP -3 I are proposed to be constructed by the developer as part of Phase 2 and not this project. Pond BP -25 is a natural wetland and will be protected such that storm water runoff from developed areas will not discharge to it Pond BP -25.1 and BP -3.1 are located in backyards and are land -locked areas, which don't drain Storm water from developed areas will not be directed to Pond BP -25 1 and BP -3 1 Storm sewer pipe will be constructed to drain each of these ponds, however, their outlet elevation will be above the low ground elevation (Pond BP - 3.1 low ground elevation is 918 while Pond BP -25.1 is 920). The design considerations for each ponding area assuming ponding is provided south of Co. Rd. 30 is summarized below. Johnny Cake Road Street and Unhry Improvements 10 (1) HWL and NWL assume ponding south of Co Rd 30. The NN%1 has been lowered from 913 to 912 as proposed by the developer. The developer shall provide 3 -foot separation from HWL (920 + 3.0 = 923.0) to walkout and/or lowest window elevation. It is also proposed to extend a storm pipe (15" diameter) to serve as the overflow pipe from the Deerwood Reservoir to Pond BP -35.1. E. Street Johnny Cake Ridge Road, shown on Figure No 5 located at the back of this report, is 2870 feet in length and designated a neighborhood collector and a Municipal State Aid (MSA) street in Eagan Therefore, Johnny Cake Ridge Road will be constructed to MSA standards and City of Eagan standards for a neighborhood collector. It is proposed to construct Johnny Cake Ridge Road to a 36' width and a 35 MPH design speed The 36' width will provide for one driving lane in each direction The roadway will be striped in the center. The typical section for Johnny Cake Ridge Road based on 4500 vehicles a day (ADT), an assumed R value for the subgrade soil of 15 and a 1.7 % growth factor for 20 years requires a granular equivalency (GE) of 27. The proposed typical section is shown on Figure No 6 located at the back of this report and is listed below. Direct Drainage Granular Storage Outflow Select Granular Borrow Area NWL HWL (acre feet) (cfs) Pond BP -3 42.3 acres 897 905.2 7.3 10.5 Pond BP -3.1 4.2 acres 918 919 0.5 1.5 Pond BP -35.1 9.5 acres 910 911.5 1.9 6.7 Pond BP -35 49 2 acres 912(1) 920('1 14 6 Pond BP -25 5.4 acres 926 926.7 0.8 1.2 Pond BP -25.1 6 2 acres 920 921 0.8 1.7 (1) HWL and NWL assume ponding south of Co Rd 30. The NN%1 has been lowered from 913 to 912 as proposed by the developer. The developer shall provide 3 -foot separation from HWL (920 + 3.0 = 923.0) to walkout and/or lowest window elevation. It is also proposed to extend a storm pipe (15" diameter) to serve as the overflow pipe from the Deerwood Reservoir to Pond BP -35.1. E. Street Johnny Cake Ridge Road, shown on Figure No 5 located at the back of this report, is 2870 feet in length and designated a neighborhood collector and a Municipal State Aid (MSA) street in Eagan Therefore, Johnny Cake Ridge Road will be constructed to MSA standards and City of Eagan standards for a neighborhood collector. It is proposed to construct Johnny Cake Ridge Road to a 36' width and a 35 MPH design speed The 36' width will provide for one driving lane in each direction The roadway will be striped in the center. The typical section for Johnny Cake Ridge Road based on 4500 vehicles a day (ADT), an assumed R value for the subgrade soil of 15 and a 1.7 % growth factor for 20 years requires a granular equivalency (GE) of 27. The proposed typical section is shown on Figure No 6 located at the back of this report and is listed below. Johnny Cake Road Streer and Utility Improvements /V 11 Granular Thickness Equivalency Select Granular Borrow 16" 8 Class 5, 100°io crushed 10" 10 Bituminous Base 3" 6" Bituminous Wear 1.5" 3 4 Total 27.4 Johnny Cake Road Streer and Utility Improvements /V 11 A center island will be constructed in Johnny Cake Ridge Road just north of the intersection with Difiley Road to accommodate right, through, and left turn lanes. A center island is required to align with the existing center island south of DifTley Road and because only one left turn lane is required north of Diftley Road where a double left turn lane exists south of DifTley Road (See Figure No. 8). A left turn lane and a right turn lane in Difiley Road into the Oakbrooke Development will also be constructed as required by Dakota County. At Deerwood Drive and Johnny Cake Ridge Road, its proposed to restripe Deerwood Drive to include a center left turn lane at Johnny Cake Ridge Road. Also included is a right turn lane in Deerwood Drive for east bound traffic turning south onto Johnny Cake Ridge Road The existing width of Deerwood Drive is 48 feet face of curb to face of curb. An 8 -foot wide bituminous trail is also proposed along both sides of Johnny Cake Ridge Road An 8' boulevard will be provided between the trail and the curb. A traffic control signal is proposed at the intersection of Johnny Cake Ridge Road and Diffley Road A Signal Justification Report (SJR) has been prepared justifying the traffic control signal Warrant No 1 I (peak hour volume) was met based on existing traffic volumes Warrant No. 2 (interruption of continuous traffic) and Warrant No. 9 (4 -hour volume) are met once Johnny Cake Ridge Road is connected to Deerwood Drive and Phase I in Oakbrooke is fully developed. Once Oakbrooke is fully developed and the undeveloped land south of Co. Rd 30 is developed, Warrant No. 1 — Minimum Vehicular Volume and Warrant No. 8 — Combination of Warrants, are also met. Johnny Cake Road Street and Un6ty Improvements 12 COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report, which is also summarized below. The total estimated project cost is 51,715,490, which include 5 percent contingencies and 30 percent indirect costs. Indirect costs include administrative, engineering, construction interest, and legal expenses. Sanitary Sewer Water Main Storm Sewer Street Turn Lanes Bituminous Trails Traffic Control Signal Total Contract Amount 5257,400 5248,900 5340,180 5581,010 552,400 $40,400 5195,200 $1,715,490 Johnny Cake Road Street and UnGry Improvements 13 EASEMENTS AND PERMITS A permanent and temporary easement will be required from Parcel 015-50 located in the southeast corner of Johnny Cake Ridge Road and Deerwood Drive (See Figure No. 5). The table below shows the estimated permanent easement required from Parcel 015-50. This report assumes the permanent easement will be acquired at no cost to the City. Parcel Permanent Easement Ft. 015-50 12,000 Permits are required from the MPCA, MCES, Minnesota Health Department, Dakota County, and MPDES. AREAS TO BE INCLUDED SW '/. Section 21 Parcel No. 016-50 - Oakbrooke Parcel No. 011-51 — Oakbrooke Parcel No. 015-50 NE'/. Section 29 Parcel No. 020-01 Parcel No. 010-01 Parcel No. 041-01 AM NW '/: Section 28 Parcel No. 030-28 Parcel No. 010-28 Parcel No. 020-28 Mallard Park 4'° Addition Outlot A Outlot B Johnny Cake Road Street and Utihry Improvements J4 ASSESSMENTS Assessments are proposed to be levied against the benefited property and are presented in Appendix B located at the back of this report. All lateral assessment costs will be revised based on final costs It is assumed for purposes of this report, any financial obligation identified in the City of Eagan staff report for Oakbrooke Development (e.g trunk area charges for utilities and possible lateral benefit charges for utilities in Diffley Road and Deer -wood Drive), will be included in the Developer's Agreement A. Sanitary Sewer Sanitary Sewer proposed herein is lateral Therefore, all costs proposed herein are to be assessed to Oakbrooke and Parcel 015-50 on a front foot basis as shown on Figure No. 7. The estimated front foot rate is $44.61 (5257,400 / 5,770 FF = $44.61 per FT). B. Water Main All lateral water main proposed herein is to be assessed to Oakbrooke and Parcel 015-50 at the lateral benefit rate on a front foot basis as shown on Figure No 7. The estimated front foot rate is $25.75 (5148,580 / 5,770 FF=525 75 per FF) The trunk water main oversize cost (8' to 12") is detailed in Appendix C located at the back of this report Trunk water main (pressure reducing station) and trunk water main oversize will be financed by the City of Eagan. C. Storm Sewer Lateral storm sewer in Johnny Cake Ridge Road is proposed to be assessed to Oakbrooke and Parcel 015-50 on a front foot basis as shown on Figure No. 7. The estimated front foot rate is 547.08 (5271,680 / 5,770 FF = S47 08 per FF) The lateral storm sewer oversize cost from Co Rd 30 to Pond BP -35 if ponding is not provided south of Co. Rd 30 is detailed in Appendix C and is proposed to be assessed on an area basis (square foot) if requested by the property owners A preliminary assessment roll is also included in Appendix C. The estimated square foot rate for the lateral storm sewer oversize is $O 14 ($77,200 / 552.345 SF = SO 14/SF) Trunk storm sewer will be financed by the City of Eagan /)- 7 Johnny Cake Road Street and Chlrt,v Improvements 15 D. Street Johnny Cake Ridge Road is a neighborhood collector street in Eagan and is oversized to convey additional traffic beyond a typical residential street Therefore, it is proposed to assess Johnny Cake Ridge Road based on a residential design section (32' width, 7 ton design thickness). The granular equivalency for the residential design street is 18. The proposed typical section for the residential section is listed below The neighborhood collector oversize cost is detailed in Appendix C. The City of Eagan will finance neighborhood collector oversize cost and 50 percent of the traffic control signal. The remaining 50 percent cost for the traffic control signal will be financed by Dakota County in accordance with their policy. E. Turn Lanes Right and left tum lanes are to be constructed in Diffley Road and Deerwood Drive at their connection to Johnny Cake Ridge Road The turn lanes are necessary to facilitate the traffic volumes expected in Johnny Cake Ridge Road The estimated traffic volume in Johnny Cake Ridge Road due to Oakbrooke Development is 3200 ADT once fully developed, while the estimated traffic volume in Johnny Cake Ridge Road due to the connection at Deerwood Drive and Diffley Road in 1999 is 800 ADT The total traffic volume in Johnny Cake Ridge Road is 4000 ADT. Therefore, it is proposed 80 percent (3200 ADT/4000 ADT) of the Turn Lane cost in Diffley Road and Deerwood Drive be assessed to Oakbrooke Development and Parcel 015-50 on a front foot basis similar to other lateral costs. The estimated front foot rate is 57.27 ($52,400 x 80% / 5770 FF=57.27) The remaining 20 percent will be financed by the City of Eagan's Major Street Fund Johnny Cake Road Street and Unhrylmprowments 16 Granular Thickness Equivalency Select Granular Borrow 12" 6 Class 5, 100% crushed 6" 6 Bituminous Base 2" 4 Bituminous Wear 1" 225 Total 18.25 The neighborhood collector oversize cost is detailed in Appendix C. The City of Eagan will finance neighborhood collector oversize cost and 50 percent of the traffic control signal. The remaining 50 percent cost for the traffic control signal will be financed by Dakota County in accordance with their policy. E. Turn Lanes Right and left tum lanes are to be constructed in Diffley Road and Deerwood Drive at their connection to Johnny Cake Ridge Road The turn lanes are necessary to facilitate the traffic volumes expected in Johnny Cake Ridge Road The estimated traffic volume in Johnny Cake Ridge Road due to Oakbrooke Development is 3200 ADT once fully developed, while the estimated traffic volume in Johnny Cake Ridge Road due to the connection at Deerwood Drive and Diffley Road in 1999 is 800 ADT The total traffic volume in Johnny Cake Ridge Road is 4000 ADT. Therefore, it is proposed 80 percent (3200 ADT/4000 ADT) of the Turn Lane cost in Diffley Road and Deerwood Drive be assessed to Oakbrooke Development and Parcel 015-50 on a front foot basis similar to other lateral costs. The estimated front foot rate is 57.27 ($52,400 x 80% / 5770 FF=57.27) The remaining 20 percent will be financed by the City of Eagan's Major Street Fund Johnny Cake Road Street and Unhrylmprowments 16 F. Bituminous Trailways An 8' wide bituminous trail is to be constructed along both sides of Johnny Cake Ridge Road The City of Eagan will finance the cost for one trail while Oakbrooke Development and Parcel 015-50 are proposed to be assessed the cost of the other trail. The cost is proposed to be assessed on a front foot basis similar to other laterals The estimated front foot rate is $3.50 (520,700 / 5,777 FF = 53.50). /09 Johnm Cake Road Street and Uttluv Improvements 17 REVENUE SOURCES Revenue to cover the cost of this project are as follows: A Sanitary 5ewer Lateral Total Sanitary Sewer Project Cost Assessment Balance Revenue 5257,400 5257,400 $257,400 $257,400 -0- B. 0- B. Water Main Lateral $148,580 $148,580 Trunk $35,300 Trunk Water Main Oversize $65,020 Total Water Main $248,900 $148,580 4100,320 C. Storm Sewer Lateral S271,680 $271,680 Trunk $68,500 Total Storm Sewer $340,180 $271,680 -568,500 D. Street Residential Street Equivalent $313,985 S313,985 Neighborhood Collector Oversize S267,025 Bituminous Trail $40,400 $20,200 Total Street $621,410 5334,185 -$287,225 E. Turn Lanes Turn Lanes Total Turn Lanes F. Traffic Control Signal Signal Dakota County Total Traffic Control Signal Total Balance $52,400 S41,920 552,400 $195,200 S195,200 $41,920 $-10,480 97,600 $97,600 497,600 51,715,490 S1,151,365 -5564,125 The project deficit (-S564,125) will be financed by the respective utility and street funds Johnny Cake Road Street and Uudry /mprovemenu JA PROJECT SCHEDULE Present Feasibility Report Public Hearing Approve Plans and Specifications Open Bids/Award Contract Substantial Completion Final Completion (Bituminous Wear Course) Assessment Hearing First Payment Due with Real Estate Taxes November 17, 1998 December 15, 1998 March 1999 May 1999 August 1999 June 2000 Fall 1999 May 2000 Johnny Coke Road Srreer and UtrlGry Improvements 19 1 city of eagan Appendix A Preliminary Cost Estimate APPENDIX A PRELIMINARY COST ESTIMATE JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 A. SANITARY SEWER Quantity Item Unit Price Total Price 1605 Lin. Ft. 8" PVC, SDR 35, 0'-14' dp fl -in. Ft. 25.00 $40,125 300 Lin. Ft. 8" PVC, SDR 35, 14'-22' dp / Lin. Ft. 30.00 9,000.00 788 Lin. Ft. 8" PVC, SDR 35, 22'-28' dp / Lin. FL 40.00 31,520.00 685 Lin. Ft 8" PVC, SDR 35, 28'-34' dp / Lin. Ft. 50.00 34,250.00 19 Each Std. 4' dia MH 2/cstg / Each 1,250.00 23,750.00 1 Each Connect to ex MH / Each 450.00 450.00 255 Lin. Ft. Manhole depth greater than 8' dp / Lin. Ft. 75.00 19,125.00 90 Lin. Ft. Outside drop / Lin. Ft 125.00 11,250.00 1500 Lin. Ft. Rock stabilization below pipe/ Lin Ft. 2.50 3,750.00 3360 Lin. Ft. Mechanical trench comp. / Lin. Ft. 1.25 4,200.00 18 Each 8" x 4" Wyes / Each 40.00 720.00 1500 Lin. Ft. 4" PVC, SDR 35, /Lin. Ft. 7.00 10,500 00 Subtotal $188,600.00 +5% Contingencies $9,400.00 $198,00000 +30% Indirect Costs $59.40000 TOTAL SANITARY SEWER $257,400.00 113 B. Water Main Lateral entity Item Unit Price Total Price 2900 Lin. Ft. 12" DIP water main / Lin. Ft. $30.00 $87,000.00 380 Lin. Ft. 8" DIP water main / Lin. Ft. 20.00 7,600.00 1 Each 16" x 12" wet tap / Each 2,500.00 2,500.00 8 Each 12" B.V. & box / Each 1,250.00 10,000.00 7 Each 8" G.V. & box / Each 575.00 4,025.00 520 Lin. Ft. 6" DIP Watermain / Lin. Ft. 16.00 8,320.00 6 Each 6" GV & Box / Each 500.00 3,000.00 6 Each Hydrant @ / Each 1,500.00 9,000.00 10015 Lbs. Fittings / Lbs. 2.00 20,030.00 1 Each Connect to ex. 16" WM / Each 750.00 750.00 1000 Lin. Ft. Rock stabilization below pipe / Lin. Ft. 2.50 2,500.00 3800 Lin. Ft. Mechanical trench comp. / Lin. Ft. 1.25 4,750.00 18 Each 1" Corporation stops / Each 35.00 630.00 18 Each 1" Curb box / Each 100.00 1,800.00 1500 Lin. Ft. 1" Type K Copper / Lin. Ft. 600 9,000.00 Subtotal $156,500.00 +5% Contingencies $7,800.00 $164,300.00 +30% Indirect Costs $49,300.00 Total Lateral Water Main $213,600.00 Trunk 1 Each Pressure Reducing Station Subtotal +5% Contingencies +30% Indirect Costs Total Trunk Water Main //y Total Water Main 23.000 00 $23,000.00 $23,000.00 $1,700.00 $24,700.00 $10,600.00 $35,300.00 $248,900.00 C. Storm Sewer Lateral Quantity Item Unit Price Total Price 60 Cu. Yd. Rip rap / Cu. Yd. 60.00 $3,600.00 2 Each Free flowing skimmer / Each 2,500.00 5,000.00 1 Each Conned to ex. MH / Ech 350.00 350.00 1 Each Conned to ex. Storm sewer / Each 400.00 400.00 1200 Lin. Ft. Improved pipe foundation / Lin. Ft. 3.50 4,200.00 4000 Lin. Ft. Mech. Trench comp. / Lin. Ft, 2.00 8,000.00 350 Lin. Ft. Silt fence/ Lin. Ft. 2.00 700.00 1500 Lin. Ft. 4" P.E. drain tile 8.00 12,000.00 650 Lin. Ft. 12" RCP Cl. 5 / Lin. Ft. 16.00 10,400.00 410 Lin Ft. 18" RCP Cl 5 / Lin Ft, 18.00 7,380.00 700 Lin. Ft. 21" RCP CI 5 / Lin. Ft. 24.00 16,800.00 230 Lin. Ft. 24" RCP Cl. 5 / Lin. Ft. 27.00 6,210.00 20 Lin. Ft. 27" RCP Cl 5 / Lin Ft. 30.00 600.00 1760 Lin. Ft. 36" RCP Cl 5 / Lin. Ft. 34.00 59,840.00 16 Each Std. CB w/ cstg / Each 900.00 14,400.00 8 Each Std. 4' dia CBMH w/ cstg / Each 1,200.00 9,600.00 5 Each Std. 4' dia. MH w/ cstg. / Each 1,200.00 6,00000 12 Each Std 5' dia. MH w/ cstg / Each 1,750.00 21,000.00 120 Lin Ft. MH Depth greater than 8 dp / Lin. Ft. 70.00 8,400.00 1 Each 30" F.E.S 1,900.00 1,900.00 1 Each 36" F.E.S. 2,250.00 2,250.00 Subtotal 199,030.00 +5% Contingencies 9,950.00 $208,980.00 +30% Indirect Costs 62,700.00 Total Lateral Storm Sewer $271,680.00 Il�t9 300 Lin, Ft. 12" RCP Cl. 5 / Lin. Ft. 1600 $4,800.00 400 Lin. Ft. 15" RCP Cl. 5 0-8' Deep/Lin. Ft 17.00 6,800.00 690 Lin. Ft. 18" RCP Cl, 5 / Lin. Ft. 1800 12,420.00 5 Each Std. 4' dia. MH w/ cstg / Each 1,200 00 6,000.00 3 Each Skimmers / Each 2,500.00 7,500.00 2 Each 12" F.E.S. / Each 75000 1,500.00 1 Each 15" F.E S / Each 1,200.00 1,200.00 24 Cu. Yd. Rip Rap/ Cu. Yd. 6000 1,440.00 400 Lin. Ft. Improved pipe foundation 350 1,400.00 1000 Lin. Ft. Mech. Trench Comp. 2.00 2,000.00 2 Acre Seeding 1.20000 2,400.00 1 Each Conned to existing MH/Each 35000 350.00 2 Each Std. 4' dia. MH w/ cstg / Each 1,200.00 2,400.00 Subtotal 50,200.00 +5% Contingencies 2,500.00 $52,700.00 +30% Indirect Costs 1 !� Total Lateral Storm Sewer 15,800.00 $68,500.00 Total Storm Sewer $340,180.00 D. Street Qua Item Unit Price Total 200 Sq. Yd. Install concrete median / Sq. Yd. 34.00 $6,800.00 8400 Lin, Ft. B618 concrete curb & gutter / Lin. Ft. 8.00 67,200.00 10200 Sq, Yd. Subgrade preparation Sq. Yd. 0.75 7,650.00 1000 Cu. Yd. Subgrade correction / Cu. Yd. 5.00 5,000.00 10000 Cu. Yd. Select Granular borrow / Cu. Yd. 5.00 50,000.00 11500 Ton Cl. 5, Aggregate base. 100% crushed /Ton 8.00 92,000.00 3000 Ton 2331 Bituminous base course / Ton 2300 69,000.00 1530 Ton 2341 Bituminous wear course / Ton 26.00 39,780.00 1000 Gal. Bituminous material for tack coat / Gal 1.50 1,500.00 750 Lin. Ft. Reinforcing for concrete curb & gutter/ Lin. Ft. 1.00 750.00 300 Sq Yd. Concrete valley gutter / Sq. Yd. 34.00 10,200.00 47 Each Storm sewer inlet protection / Each 4200 1,974.00 10 Each Standard Residential Street Light / Each 2,650.00 26,500.00 5500 Sq Yd. Highland sod w/ 4" topsoil and fertizer / Sq. Yd. 650 35,750.00 5770 Lin. Ft. 4" epoxy paint stripping /Lin. Ft. 200 11,540.00 Subtotal $425,650.00 +5% Contigencies +5% Contigencies $21,280.00 $1,900.00 $446,930.00 +30% Indirect Costs $134,080.00 +30% Indirect Costs Total Street $12,100.00 $581,010.00 E. Tum Lanes Quantity Item Unit Price Total Price 500 Cu. Yd. Common excavation $5.00 $2,500.00 300 Sq. Yd. remove 8618 curb & gutter / Sq. Yd. 2.50 750.00 1335 Lin. Ft. B618 curb & gutter / Lin. Ft. 8.00 10,680.00 275 Ton Bituminous base course / Ton 23.00 6,325.00 140 Ton Bituminous wear course / Ton 26.00 3,640.00 85 Gal Bituminous material for tack coat / Gal. 1.50 127.50 3325 Lin. Ft. 4" epoxy paint stripping / Lin. Ft. 2.00 6,650.00 150 Lin. Ft. 24" epoxy block stripping / Lin. Ft. 10.00 1,500.00 7 Each Epoxy directional tum arrows / Each 150.00 1,050.00 432 Sq. Ft. Pedestrian crossing blocks / Sq. Ft. 2.30 993.60 4160 Lin. Ft. Remove 4" Paint Striping /Lin. Ft. 1.00 4,160.00 Subtotal $38,400.00 +5% Contigencies $1,900.00 $40,300.00 +30% Indirect Costs $12,100.00 Total Street $52,400.00 14 F. Trailway Bituminous Trail Quantity 5145 Sq Yd item 8' wide bituminous tra G. Traffic Control Signal Quantity Item Unit Price thick, 6" Cl. 5) / SY $5.75 Subtotal +5% Contigencies +30% Indirect Costs Total Bituminous Trail 1 Each Traffic control signal /each Subtotal +5% Contigencies +30% Indirect Costs Total Signal p7 Unit Price $143, Total Price $29,590.00 $29,590.00 $1,480.00 $31,070.00 $9,330.00 $40,400.00 Total Price $143,000.00 $143,000.00 7,150.00 $150,150.00 45,045.00 $195,200.00 1 city OF caagan Appendix B Preliminary Assessment Roll //8 APPENDIX B PRELIMINARY ASSESSMENT ROLL JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 Parcel Description Assessable Front Footage (F. F.) Rate/F.F. Assessable Rate 1 S.F. Area (S.F.) Total A) Sanitary Sewer -Lateral 3,600 $57.92 $208,503.64 Section 21 SW 1/4 200 $57.92 11,583 54 Parcel 011-51 3,600 $44.61 $160,596.19 Parcel 015-50 200 $44.61 8,922.01 Parcel 016-50 1,970 $44.61 87,881.80 Total 5,770 $257,400.00 B) Water Main -Lateral 3600 $7.27 $26,154.59 Section 21 SW 1/4 200 $7.27 1453.03 Parcel 011-51 3,600 $25.75 $92,701.58 Parcel 015-50 200 $2575 5,150.09 Parcel 016-50 1,970 $25.75 50,728.35 Total 5,770 $148,580.00 C) Storm Sewer a) Storm Sewer -Lateral Section 21 SW 1/4 Parcel 011-51 3,600 $47.08 $169,505.72 Parcel 015.50 200 $47.08 9,416.98 Parcel 016-50 1,970 $47.08 92,757.30 Total 5,770 $271,680.00 D) Street/Bituminous Trails Section 21 SW 1/4 Parcel 011-51 3,600 $57.92 $208,503.64 Parcel 015-50 200 $57.92 11,583 54 Parcel 016-50 1,970 $57.92 114,097.82 Total 5,770 $334,186.00 E) Tum Lanes Section 21 SW 114 Parcel 011.51 3600 $7.27 $26,154.59 Parcel 015-50 200 $7.27 1453.03 Parcel 016-50 1970 $7.27 1431238 Total 5770 $41,920.00 TOTAL $1,053,765.00 //9 APPENDIX B SUMMARY PRELIMINARY ASSESSMENT ROLL JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 Street Sanitary Water Storm Bituminous Tum Parcel Description Sewer Main Sewer Trails Lanes Total Section 21 SW 1/4 Parcel 011-51 Parcel 015-50 Parcel 016-50 TOTAL 160,596 92,700 169,506 208,503 26,155 657,460 8,922 5,150 9,417 11,584 1,453 36,526 87,882 50,730 92,757 114,098 14,312 359,779 257,400 148,580 271,680 334,185 41,920 1,053,765 i city of aagan Appendix C Oversizing Cost Estimates APPENDIX C OVERSIZING COST ESTIMATES JOHNNY CAKE RIDGE ROAD STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 748 BRA FILE NO. 49-98-805 A. Trunk Water Main Oversize Quantity Item Unit Price 2840 Lin. Ft. 8" DIP to 12" DIP /Lin. Ft $12.00 1 Each 16" x 7" wet tap vs 16" x 12" tap / Each 100.00 7 Each 8" G.V. vs 12" B V / Each 675.00 4365 Lbs. Fittings for 8" vs 12" / lbs 2.00_ Subtotal +5% Contingencies +30% Indirect Costs Total Water Main Total Price $34,080+00 100.00 4,725+00 8,730.00 $47,635.00 2,385.00 $50,020.00 15.000.00 $65,020.00 B. Lateral Stone Sewer Oversize (Co. Rd. 30 to Pond BP -35)- Costs, Assessment Role If needed ntity Item Unit Price Total Price 410 Lin. Ft. Oversize 15' RCP to 48" RCP / Lin Ft $68.00 $27,880.00 270 Lin. Ft. Oversize 21" RCP to 48" RCP / Lin. Ft. $64.00 $17,280.00 150 Lin. Ft. Oversize 30" RCP to 54" RCP / Lin. Ft. 76.00 11,400.00 Subtotal 56,560.00 +5% Contingencies 2,830.00 $59,390+00 +30% Indirect Costs 17,810.00 Total Lateral Storm Sewer $77,200.00 Parcel Assessable Description Front Footage Rate/F.F. Assessable Rate / S.F. Total (F•F•) Area IS -F-1 Storm Sewer - Oversizing Lateral with No Ponding South of Co. Rd. 30 Section 28 NW 114 Parcel 030-28 37,200 $0.14 $5,199.36 Parcel 010-28 129,580 0.14 18,111.10 Parcel 020-28 24,785 0.14 3,464.14 Section 29 NE 1/4 Parcel 020-01 8,820 0.14 953.22 Parcel 010.01 3,720 0.14 51994 Parcel 041-01 53,940 0.14 7,539.07 Mallard Park 4th Addition Outlot A 148,150 0.14 $20,708.59 Outlot B 148,150 0.14 20,706.59 j` Total Storm Sewer - Oversizing Lateral 652,346 $77,200.01 C. Neighbortlood Collector Oversize Quantity Item 7500 Cu. Yd. Select Granular Borrow / Cu. Yd. 9150 Ton Cl. 5, Aggregate base, 100% crushed / Ton 2600 Ton 2331 Bituminous Base Course / Ton 600 Ton 2341 Bituminous wear course / Ton 1300 Gal Bituminous material for tack coat / gal. 6100 Sq. Yd. Subgrade Preparation / Sq. Yd. 600 Cu. Yd. Subgrade Correction / Cu. Yd. Subtotal +5% Contigencies +30% Indirect Costs Total Street Unit Price Total Price 5.00 37,500.00 8.00 73,200.00 23.00 59,800.00 26.00 15,600.00 1.50 1,950.00 0.75 4,575.00 5.00 3,000.00 $195,625.00 $9,780.00 $205,405.00 $61,620.00 $267,025.00 1 city of aagan Figures I ---------------- LLj 001 Z w Z C'D X 0 SANITARY SEWER A. - itze DIFFILEY RD (Co.Rd. 30) y 0 500 1000 Scale in feet EAGAN, MINNESOTA lCo)"5' FIGURE 2 JOHNNY CAKE RIDGE ROAD \49\4998805\dwo\4998805r02.dwQ NOVEMBER 1998 49-98-805 I I . C Bonestm Rosen mzm Anderilk & " Associates Engineers & Archfteds jt - All itze DIFFILEY RD (Co.Rd. 30) y 0 500 1000 Scale in feet EAGAN, MINNESOTA lCo)"5' FIGURE 2 JOHNNY CAKE RIDGE ROAD \49\4998805\dwo\4998805r02.dwQ NOVEMBER 1998 49-98-805 I I . C Bonestm Rosen mzm Anderilk & " Associates Engineers & Archfteds PRESSURE REDUCING STATION /WATER 'A" TOWERb. % 70 ......... .. DIFFILEY RD (Co.Rd. 30) '7:E -A uj I le < 0 500 1000 > z uj f Scole in feet z m 0 --20 WATER MAIN Bonestroo Rosene EAGAN, MINNESOTA FIGURE 3 Anderlik &Associates JOHNNY CAKE RIDGE ROAD /��ErM;lneens & Architects \49\ 4998805\dwQ\4998805rO3.dwo NOVEMBER 1998 49-98-805 ORM SEWER FOR WAT TO R 18. OVE LOW /136 .6 TER 0 OWE VAN , % 2* B 35 p 3 (48" 36 48' ... ... ..... 4 48 — DIFFLEY RD (C 0. R d. Oy EXISTING STORM SEWER\, 7_�% L 7 OVERSIZE STORM SEWER AREA SOUTH OF CORD. wo uj ...... . LEGEND (48*) — STORM SEWER SIZE i j z Fr WITHOUT PONDING SOUTH r Z m 0 500 1000 OF CORD. 30 0 Scale ip 4 A y STORM SEWER Bonestroo 0130 Rosene EAGAN, MINNESOTA FIGURE Anderlik & 4 " Associates JOHNNY CAKE RIDGE ROAD Engimmrs & ArchftKu \49\4998805\dwa\4998805rO4.dwo NOVEMBER 1998 49-98-805 H FA" I EA�EIWIENT =(P CEL 015-50) T* -A ........... JF 0 00, I % ----- DIFFLEY RD (Co.Rd. 30) Li < Q: S z z 0 STREET IMPROVEMENTS Sonestroo Rosen EAGAN, MINNESOTA FIGURE 5 Anderilk &Associates JOHNNY CAKE RIDGE ROAD ArChRects \49\4998805\dwG\4998805r05.dwa NOVEMBER 1998 49-98-805 Row ROW 35' 35' 8' 8' 118' 18' 8' 1 Design Centerline 6618 Concrete Grade Slope 1/4".Ft. Curb & Gutter Slope 0.015/Ft Sod with Topsoil INSET "A" Sod with Topsoil 2" Bituminous Path 2" Bituminous Path 6" Class 5 Aggregate Bose 6" Class 5 Aggregate Bose INSET "A" TYPICAL SECTION /2" Type 41 Bituminous Wear Course Type 31 Bituminous Bose Course Class 5 Aggregate Bose Course lu Select Granular Material TYPICAL SECTION JOHNNY CAKE RIDGE ROAD NO SCALE EAGAN, MINNESOTA��^ Y FIGURE 6 JOHNNY CAKE RIDGE ROAD \49\4998805\dwo\4998805rO5.dw a NOVEMBER 1998 49-98-805 I1 JABonestroo Rosene OEM Anderlik & Associates Engineers & Architects ROW 010-01 u 016 A. %ve; 4 a D 74 IFFLEY RD (Co.Rd. 3t a C-4 0 0 m ... 0 74=w 0 .............. 0 040 n —01 i< 0 0 D I U MALLARD IZW PARK 4TH Z 0 ADDITION a: 0— lz"' cr . ......... -- - ----- --- A�. \\A EXISTING PARCEL IDENTIFICATION Bonestroo Rosene Anderlik & EAGAN, MINNESOTA FIGURE 7 Associates JOHNNY CAKE RIDGE ROAD �30 Enginoers & ArChitecLs \ 4 9 \ 4 9 9 8 8 0 5\ d w a \ 4 9 9 8 8 0 5 r 0 B. d w a NOVEMBER 1998 49-98-805 /* J/ D 74 IFFLEY RD (Co.Rd. 3t a C-4 0 0 m ... 0 74=w 0 .............. 0 040 n —01 i< 0 0 D I U MALLARD IZW PARK 4TH Z 0 ADDITION a: 0— lz"' cr . ......... -- - ----- --- A�. \\A EXISTING PARCEL IDENTIFICATION Bonestroo Rosene Anderlik & EAGAN, MINNESOTA FIGURE 7 Associates JOHNNY CAKE RIDGE ROAD �30 Enginoers & ArChitecLs \ 4 9 \ 4 9 9 8 8 0 5\ d w a \ 4 9 9 8 8 0 5 r 0 B. d w a NOVEMBER 1998 49-98-805 14'- 14" 14 18 —--........_ 14, 12' . DIFFLEY ROAD14 ---------------y --------------- --- feet 400 2' y i ,2r 14C.S.A.M_b) L 13'-/ i It I;;; I X-14' :414' 14� 12. 0 200 400 14 —r *I 12' ai F=14' Scale in feet DIFFLEY RD & DEERWOOD DR INTERSECTION DETAILS "Bonestroo Rosene o Anderlik & EAGAN, MINNESOTAFIGURE 8 Associates JOHNNY CAKE RIDGE ROAD /� / Engineers s Architects \49\4998805\dwa\4998805,09.dwa DECEMBER 1998 49-98-805 Agenda Information Memo December 15, 1998 ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 752 (Johnny Cake Ridge Road — Street Overlay) and, if approved, authorize the preparation of detailed plans and specifications. • This portion of Johnny Cake Ridge Road was constructed in phases between 1974 and 1978 as part of various adjacent developments. The street is a neighborhood collector providing access to a number of residential neighborhoods. Johnny Cake Ridge Road is also a Municipal State Aid route which connects Cliff Road (County Road 32) to Diffley Road (County road 30). • As a part of the City's Pavement Management Program, a structural overlay rehabilitation of Johnny Cake Ridge Road has been programmed for 1999 in the 5 -Year CEP since 1995. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements on this portion of Johnny Cake Ridge Road. • On November 17, 1998, the feasibility report for Project 752 was presented to the City Council and a Public Hearing was scheduled for December 15 to formally present and discuss the report with the neighborhood. • An informational meeting was held on December 3 at 6:30 p.m. at City Hall. Of the 28 parcels proposed to be assessed, no one attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pagesL through Z. • Project Information Summary, page I /32 City of Eagan Report for Johnny Cake Ridge Road —Cliff Road to Teal Cove Street Improvements City Project No. 752 Eagan, Minnesota November 1998 133 city of eagan Dear Mayor and City Council Attached is our report for the Johnny Cake Ridge Road Street Improvements, City Project No 752. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report Sincerely, John P. Gorder Development/Design Engineer I hereby cerufi' that this report was prepared by me or under my direct supm-ision and that I am a duly Registered Professional Engineer under the laws of the State of Miinni�esout �J / hn P. Gorder Date: Reg. No. 22813 7 Reviewed By "' / �` t 1 J //- l3 -`7F Dept of Public Works Date f. Reviewed By (—a F ce Dept Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PtLO7 KNOB RGAUTHE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POIN: EAGAN. MINNESOTA 55122-1897 EAGAN MINNESOTA 55122 PHONE (651) 681.4600 PHONE (651) 681-6300 FAX (651) 681-4612 / 2 Equol OpportunM Employe/ FAX (651)681-360 TPD (651)454-8535 J TDD (651)454$535 THOMAS EGAN Moyv November 13, 1998 PATRICIA AWADA BEA BLOM9UIST Honorable Mayor and City Council SANDRA A MASIN City of Eagan THEODORE WACHTrr, caeca Mambas 3830 Pilot Knob Road THOMAS HEDGES Eagan, MN 55122 CM Aomv Rola E. J VAN OVERSEKE RE: Johnny Cake Ridge Road Street Improvements Report CIN Clan City Project No. 752 Dear Mayor and City Council Attached is our report for the Johnny Cake Ridge Road Street Improvements, City Project No 752. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report Sincerely, John P. Gorder Development/Design Engineer I hereby cerufi' that this report was prepared by me or under my direct supm-ision and that I am a duly Registered Professional Engineer under the laws of the State of Miinni�esout �J / hn P. Gorder Date: Reg. No. 22813 7 Reviewed By "' / �` t 1 J //- l3 -`7F Dept of Public Works Date f. Reviewed By (—a F ce Dept Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PtLO7 KNOB RGAUTHE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POIN: EAGAN. MINNESOTA 55122-1897 EAGAN MINNESOTA 55122 PHONE (651) 681.4600 PHONE (651) 681-6300 FAX (651) 681-4612 / 2 Equol OpportunM Employe/ FAX (651)681-360 TPD (651)454-8535 J TDD (651)454$535 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction.................................................................................................................... 1 Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................. 2 StreetEvaluation............................................................................................................. 2 Proposed Improvements................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 3 Assessments................................................................................................................... 4 Street Resurfacing................................................................................................4 ResidentialLots.................................................................................................... 4 PublicFacilities.................................................................................................... 5 Assessment Financing Options........................................................................................ 6 RevenueSource..............................................................................................................6 ProjectSchedule............................................................................................................. 7 /,3,5� LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill and Overlay /340 November 1998 Street Improvement Report Johnny Cake Ridge Road (Cliff Road to Teal Cove) Eagan, AI's" Introduction As a pan of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance A Five -Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information Johnny Cake Ridge Road (Cliff Road to Teal Cove) has been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location Johnny Cake Ridge Road (Cliff Road to Teal Cove) is a 44 -foot wide Municipal State Aid neighborhood collector roadway constructed in phases between 1974 and 1978 as part of various adjacent development. The northern portion of Johnny Cake Ridge Road (Teal Cove to Diffley Road) was reconstructed and widened in 1989 and is not included with this project. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years Overlaying this portion of Johnny Cake Ridge Road, which is presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category 137 This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate The City of Eagan's maintenance records indicate that this street was last seal coated in 1985 with this being the second seal coat application Scope This project provides for resurfacing (edge mill and overlay) approximately 0.65 miles of Johnny Cake Ridge Road. Figure 2 illustrates the project area. Also included are the replacement of damaged curb and gutter, joint crack repair, and sanitary/storm sewer manhole casting adjustment and replacement, and valley gutter construction. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements The Pavement Condition Index (PCI) ranks the surface condition for each street. - The general categories which define PCI rankings are as follows P01 Recommended Improvement 56- 100 Routine Maintenance/Crack Seal/Seal Coat 36- 55 Patch/Repair and/or Overlay 0-35 Reconstruct )3g 2 The 1998 PCI ranking for the portion of Johnny Cake Ridge Road discussed in this report has a weighted average pavement condition rating of 53 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). Proposed Improvements Test holes dug throughout the project area by City crews indicate the existing street section consists of 4 — 5 inches of bituminous surfacing over an aggregate base approximately 6 — 12 inches thick The proposed street improvements are shown on Figure 3 The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1'/2 inch bituminous overlay. Crack repair as needed will be done prior to the overlay. A bituminous leveling course will also be applied where needed to obtain a uniform crown in settled areas of the street before the overlay. The overlay, combined with the existing street section, will provide a street section consistent with Municipal State Aid standards for a neighborhood collector roadway. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's pavement Management Program Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled It is estimated that approximately 20% of the existing concrete curb and will have to be replaced A concrete valley gutter is also proposed across the "eyebrow" portion of the street adjacent to Lots 18-21, Block 1 Mallard Park 2nd Addition to enhance street drainage, as shown on Figure 2 Proposed improvements to the sanitary sewer system include replacement of existing manhole castings within the bituminous pavement with castings in accordance with current City standards. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 10% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows X39 • Edge Mill and Overlay ................................................$125,590 • Repair Existing Concrete Curb & Gutter .......................545,050 • Sanitary Sewer Improvements ........................................ $7.010 ToW ...........S177,650 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for collector roadways A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 500/0 500/0 • Public Facilities (Churches, Schools) 75% 25% Repair Existing Concrete Curb and Gutter 0% 100% Sanitary Sewer Improvements 00/0 100% Residential Lots All residential equivalent properties (22 5 total) as shown on Figure 2, having driveway access to the portion of Johnny Cake Ridge Road to be improved, are proposed to be assessed calculated by the amount of front footage adjacent to the assessable residential properties (866 feet) The City's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet) Johnny Cake Ridge Road is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio to obtain the residential street equivalent The estimated cost per residential lot to be assessed based on the City Assessment Policy is 5305Aot and is calculated as follows 1) % Residential property = 866 front footage / 5,761 feet (total f. f.) = 15.030'0 2) $125,590 (Mill & Overlay Cost) x 50% x 32/44 x 15.03% / 22.5 lot equiv. = 5305 / V6 4 The City's Assessment Policy indicated that each unit of a townhouse (in this case, Woodgate 3d Addition) is to be assessed at 75% the rate of a single-family residential lot. Based on this policy, the assessment for each of the townhouses in the Woodgate 3rd Addition adjacent to Johnny Cake Ridge Road would be S228/lot. Public Facilities (Schools, Churches, etc.) The assessment policy also states that 75% of the mill and overlay costs are assessable for public facilities, in this case Oak Ridge Elementary School (Lot 1, Block 1, Wilmus Addition) on the east side of Johnny Cake Ridge Road. Based on this policy, Oak Ridge Elementary (ISD #196) is proposed to be assessed on a front footage basis with a proposed assessment of $12,130. This is calculated as follows 1) Oak Ridge Elementary = 742 feet/5,761 (project length) = 12.88% 2) $125,590 (Mill and Overlay Cost) x 75%x 12.88%= $12,130 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements The following payment schedule will result based on an estimated 6.5% interest rate for the assessed amounts. Single Family Residential Lot = $305 Principal Interest Cost Per Year Per Year Per Year First Year $61 $25 $86 Fifth Year $61 $4 $65 ! 1// S Townhouse Units = $228 Principal Interest Cost Per Year Per Year Per Year First Year S46 S18 S64 Fifth Year S46 S3 S49 Revenue Source A summary of revenue sources is listed below: / Ve�L 6 Project Property City Cost Assessment Contribution Mill and Overlay $125,590 S19,000 ($106,590) Repair Existing Concrete $45,050 -$0- ($45,050) Sanitary Sewer Improvement 57.010 -S S7.010 Total 5177,650 S19,000 (5158,650) The City's Major Street and Utility Funds will finance the estimated project deficit of 5158,650. / Ve�L 6 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.........................................November 17, 1998 Public Hearing. ........................................................................ December 15, 1998 Municipal State Aid Approval..........................................................January, 1999 Approve Plans and Specifications ...................................................February, 1999 Award Contract..................................................................................March, 1999 Project Completion................................................................................ July, 1999 Final Cost Report .............................................................................August, 1999 Final Assessment Hearing........................................................... September, 1999 First Payment Due with Property Tax Statement....................................May, 2000 Appendix A Preliminary Cost Estimate Johnny Cake Ridge Road Street Overlay City Project No. 752 I. Bituminous Street Overlay Item Unit Est. Qty. Unit Est. Price Cost Mobilization L. S. 1 $2,000 $2,000 Mill Bituminous Pavement S. Y._ 6,100 $0.75 $4,575 Type 41 Wear Course Mix Ton 1 550 $27.00 $41,850 Type 31 Leveling Course Mix Ton 300 $37.00 $11,100 Bituminous Material for Tack Coat Gal 900 $2.00 $1,800 Adjust Valve Box Each 26 $150.00 $3,900 Repair Valve Box — Top Section Each 1 $300.00 $300 Adjust Frame & Ring Casting i.H.) Each 4 $200.00 $800 Pavement Striping L. S. 1 S5000, $5000 Traffic Control L.S. 1 $3000.0 $3,000 Crack Repair — Type I L.F. 6,000 $2.00 $12,000 Concrete Valley Gutter S.Y. 1 50 S3000 $1,500 Subtotal $87,830 + 10%Contingencies 8,780 Subtotal $96,610 + 30% Indirect Costs $28,980 TOTAL $125,590 IL Repair Existing Concrete Curb & Gutter Item Unit Est. Qty, Unit Price Est. Cost Remove Concrete Curb and Gutter L.F. 1,500 $5.00 $7,500 B618 Concrete Curb and Gutter L.F. 1,500 $1200 $18,000 Sod w/ o soil S. Y, 900 $5.00 $4,500 Bituminous for D/W Patching S.Y. 200 $15.00 $1,500 Subtotal $31,500 + 109/6 Contingencies $3,150 Subtotal $34,650 + 30% Indirect Costs $10,400 Total $45,050 )VY III. Sanitary Sewer Improvements Item Unit Est. Unit Price Est. Cost. Rem. & Rept. Frame & Ring Casting M.H Each 14 $350.00 $4,900 Subtotal $4,900 + 10% Contingencies 5490 Subtotal S5,390 + 30% Indirect Costs $1,620 Total 57,010 Total Project Cost 5177,650 Appendix B Preliminary Assessment Roll Johnny Cake Ridge Road Street Overlay City Project No. 752 Parcel Front F.F. Assmt. Total Parcel P.LN. Foota a Rate Lot 1, Block 1, Willmus Addn. 10-84450-010-01 10-84602-010-01 075 $305 $228 Lot 2 4472 Johnny Oak Ridge Elementary ISD 00196 10-84602-020-01 742 516.35 $12,130 Parcel P.I.N. Lot Equivalent Unit Assessment Total Ni'oodgate 3rd Addition Block 1 Lot 1 4474 Johnny Cake Ridge Rd. 10-84602-010-01 075 $305 $228 Lot 2 4472 Johnny Cake Ridge Rd. 10-84602-020-01 Lot 3 4468 Johnnv Cake Ride Rd 10-84602-030-01 Lot 4 4470 Johnny Cake Ride Rd. 10-84602-040-01 Lot 5 4466 Johnny Cake Ridge Rd. 10-84602-050-01 Lot 6 4464 Johnny Cake Ride Rd 10-84602-060-01 Lot 7 4460 Johnny Cake Ridge Rd 10-84602-070-01 Lot 8 4462 Johnny Cake Rid a Rd 1.0-84602-080-01 Lot 9 4458 Johnny Cake Ridge Rd 10-84602-090-01 Lot 10 4456 Johnny Cake Ridge Rd. 10-84602-100-01 Lot 11 4452 Johnny Cake Ridge Rd. 10-84602-110-01 Lot 12 4454 Johnny Cake Ridge Rd. 10-84602-120-01 Lot 13 4450 Johnny Cake Ridge Rd 10-84602-130-01 Lot 14 4448 Johnny Cake Ridge Rd. 10-84602-140-01 Lot 15 4444 Johnny Cake Ridge Rd. 10-84602-150-01 Lot 16 4446 Johnny Cake Ridge Rd. 10-84602-160-01 Lot 17 4442 Johnny Cake Ridge Rd. 10-84602-170-01 Lot 18 4440 Johnny Cake Ridge Rd 10-84602-180-01 Subtotals Wood ate 3rd Addition — BI. 1 13.5 54,120 Parcel P.LN. Lot Equivalent Unit I Assessment Total Woodgate 1" Addition Block 4 Lot 1 4546 Johnny Cake Ridge Rd 10-84600-010-04 1 $305 $305 Lot 2 4550 Johnny Cake Ridge Rd. 10-84600-020-04 1 Lot 3 4554 Johnny Cake Ridge Rd. 10-84600-030-04 1 Lot 4 4558 Johnny Cake Ridge Rd 10-84600-040-04 1 Subtotals Woodgate I" Addn. — Bl. 4 4 $1,220 Woodgate 2"" Addition Block 2 Lot 17 4545 Johnny Cake Ridge Rd. 10-84602-170-02 1 $305 $305 Lot 18 4555 Johnnv Cake Ridge Rd 1 10-84602-180-02 1 $305 $305 Subtotals Woodgate 2 Addn. — Bl. 2 12 1 $610 Mallard Park 2"d Addition Block 1 Lot 18 4451 Johnny Cake Ridge Rd. 1047251-180-01 1 $305 $305 Lot 19 4461 Johnny Cake Ridge Rd 1047251-190-01 1 Lot 20 4471 Johnn • Cake Ride Rd. 1047251-200-01 1 Subtotals Mallard Pk. 2m Addn. — BI. 1 3 $915 TOTAL ASSESSMENT = SI8,995 G. I"SFEASIBILITY REPORTS,Johmy Cakc Ridge Road /y% Q SCALE I' 1D-2a-98 ZIA o� 7m ❑i Ova Wuv 'Ln G: PROJ_DRAWING/752/752LOC 1 7 X ,;�>city of Eagan CITY HALL Lv Q CO. io. 3D) a*7m pTWU y I � C 1 i�l PROJECT LOCATION I JOHNNY CAKE RIDGE RD. CITY PROJECT 752 LOCATION MA Figure 1 Q V a y Y OAK f+0ic M SCALE 1' s 400 11-10 OA. u � v , ' u M � M r a,.y. • U nr a •• �Zjq,=+� �/S` • yn A MA LLAR anyr PARK s1 PF'] . N� PFi „ N ) a CONCRETE r a „ ' • �) �• " „ 2' VALLEY GUTTER f a • T Y N )_ e, n n a a n a u DlAnn P T a r y n any+ a n N v w44�0 OmvE � u• ,u = atm • • 2 s > ' . O 1 ) anm. 15 u "LL TE 2N 2 ' u n ' / • n n v a a •4 a K � • T a LEGEND ' ®ASSESSABLE PROPERTY +� / ' '"� '� • '° 08 — IMPROVEME ) AREA anm c NO. 32 (CLIFF ROAD) aR �J�R•wNf. ']52 'J0�'hN'�•/E JOHNNY CAKE RIDGE RD. OVERLAY FIGURE ET IMPROVEMENT / ASSESSMENT AREA MAP 2 City of Eagan PROJECT 752 100' ROW 44' TYPICAL 4"-5" BITUMINOUS SURFACE 6' Crown —12 GRAVEL BASE CURB & GUTTER EXIST. B 618 EXIST. TYPICAL SECTION 100' Row 44' TYPICAL 4"-5" BITUMINOUS SURFACE 1 11/2- BIT.OVERLAY 6" Crown 6"-12" GRAVEL BASE - EDGE REMOVE & REPLACE' MILL (TYP.) EXIST. B 618 CURB & GUTTER AS NECESSARY I PROPOSED TYPICAL SECTION G PROJ��0 —DRAWING/752/XSEC JOHNNY CAKE RIDGE RD. Figure STREET OVERLAY PROJECT 752 3 City of Engan TYPICAL SECTION JOHNNY CAKE RIDGE ROAD (CLIFF ROAD TO TEAL COVE) PROPOSED STREET VAPROVEMENTS PROJECT 752 Preliminary Project Schedule • 1996 • October 6, '98 • November 17, '98 • December 15, '98 • February, '99 • March, '99 • May, '99 • July, '99 • August, '99 • September, '99 • May 15, 2000 Project First Identified In 5 Year Capital Improvement Program City Council Authorizes Feasibility Report Present Feasibility Report to City CounciVOrder Public Hearing Public Hearing - Council Orders Plans & Specs or Denies Project Approve Plans & Specifications Award Contract Construction Begins Construction Completed Final Cost Report Final Assessment Public Hearing 1' Installment Payment Due With Real Estate Property Taxes Preliminary Costs - Feasibility Report • $125,590 Bituminous Mill and Overlay • S 45,050 Repair Existing Concrete Curb & Gutter • S 7,010 Sanitary Sewer Improvements (Replace Manhole Castings) • $177,650 Proposed Total Project Cost • S19,000 (11%) Proposed Assessed to Property Owners • $158,650 (89%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment. 5305 per single family lot (9 lots) $228 per townhouse unit (18 units) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6 5% Interest) Single - Family Lot • $86 per year 1" year • S61 per year 5"year Townhouse Unit • S64 per year I" year • S49 per year 5h year S7 17 per month 1' year $5.42 per month 5h year 55 33 per month 1' year $4 08 per month 5h year Agenda Information Memo December 15, 1998 Eagan City Council Meeting VIII. OLD BUSINESS ACTION TO BE To approve or deny a Final Planned Development (rezoning from LB, Limited Business to PD, Planned Development) to allow a three story, 123,000 square foot office building upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE'/. of Section 8) subject to the conditions listed in the APC meeting minutes. ➢ To approve or deny a Final Plat (Transport America Headquarters Addition) combining the 5 lots which underlie the subject property into a single 8.3 acre parcel. FACTS: ➢ On November 16, a neighborhood meeting was held to provide an opportunity for area property owners to review the submitted development plans and ask questions of the applicant and city staff. The meeting was attended by approximately 15 persons. Primary issues/concerns raised at the meeting related to traffic. ➢ At their regular meeting on November 24, 1998, the Advisory Planning Commission held a public hearing to consider the Preliminary Planned Development and recommended approval subject to the conditions listed in the APC minutes. Neighborhood concerns discussed at the November 30, 1998 regular City Council meeting included building height and setback, landscaping, tree removal, fly ash, and traffic. Because of the quick turnaround from the November 24, 1998 APC meeting, this item was continued from the November 30 regular City Council meeting to allow time for a traffic study to be completed. ➢ In response to area traffic concerns, a traffic study has been completed by SRF Consulting Group and has been reviewed by staff. The results of the study and various options are addressed in a report by the Public Works Director that will be distributed with the administrative packet on Monday. /E I A-10-JUli 83 &OKU Z40) 144-1101001 wild 131,11 ACTION TO BE To approve or deny a Final Planned Development (rezoning from LB, Limited Business to PD, Planned Development) to allow a three story, 123,000 square foot office building upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE'/. of Section 8) subject to the conditions listed in the APC meeting minutes. ➢ To approve or deny a Final Plat (Transport America Headquarters Addition) combining the 5 lots which underlie the subject property into a single 8.3 acre parcel. FACTS: ➢ On November 16, a neighborhood meeting was held to provide an opportunity for area property owners to review the submitted development plans and ask questions of the applicant and city staff. The meeting was attended by approximately 15 persons. Primary issues/concerns raised at the meeting related to traffic. ➢ At their regular meeting on November 24, 1998, the Advisory Planning Commission held a public hearing to consider the Preliminary Planned Development and recommended approval subject to the conditions listed in the APC minutes. Neighborhood concerns discussed at the November 30, 1998 regular City Council meeting included building height and setback, landscaping, tree removal, fly ash, and traffic. Because of the quick turnaround from the November 24, 1998 APC meeting, this item was continued from the November 30 regular City Council meeting to allow time for a traffic study to be completed. ➢ In response to area traffic concerns, a traffic study has been completed by SRF Consulting Group and has been reviewed by staff. The results of the study and various options are addressed in a report by the Public Works Director that will be distributed with the administrative packet on Monday. /E ISSUES: 9 At the public hearing, area residents reiterated the concerns previously raised at the November 16`" neighborhood meeting. In response to traffic congestion related concerns, the APC recommended that the following additional conditions be added to the staff report dated November 18, 1998: 20. The east/west segment of Heritage Lane shall be eliminated to avoid a direct vehicular connection between Yankee Doodle Road and the Heritage Lane neighborhood. Such action will necessitate the construction of a cul-de-sac turnaround at the southern terminus of Heritage Lane. 21. Except in the case of site deliveries, tractor trucks and semi -trailers shall be prohibited upon the subject property. ATTACHMENTS (10) Applicant correspondence dated 12/9/98, pages / !SV through / S Douglas Olson correspondence dated 12/3/98, pagesZothrough 160 Groundwater sample summaries, pageC November 24, 1998 APC meeting minutes, pages/, Zhrough .Z Staff report, pages/17-1 /-V Neighborhood correspondence, pagesft_s�tbrough L9'? Stephen Johnson correspondence dated 11/24/98, page Monitoring well results, pageiQv Groundwater sample results, page.70t Neighborhood position letter,Qaa-,)03 /15-3 MEMORANDUM To: Eagan City Council Members From: Transport Corporation of America, Inc. ("TCA") Subject: CORPORATE HEADQUARTERS PROJECT Date: December 09, 1998 The enclosed information responds to the major comments and questions raised regarding the abovementioned project. GENERAL PROJECT DESCRIPTION The proposed design for the Transport Corporation of America Headquarters is an approximately 120,000 gross square foot building of three stories, on a site at the northeast comer of Yankee Doodle Road and Highway 13. This site is at a prominent intersection and is located between industrial and residential zoning districts. It is important that the development of this site reflect the land value of its location, as well as the need to blend with the varying conditions within the community. The major concern in the development of this site is handling of fly ash that occupies a significant area and which must be left undisturbed to the greatest extent possible. The proposed building is three stories in height. Due to the slope of the site, northeast wing of the building is built into a hill and rises only two stories above the top portion of the hill. The building is located in the northeast corner of the site and has approximately 457 total parking spaces. The parking is southwest of the building. - Twenty -two of the parking spaces are within the basement of the building. Page Two BUILDING LOCATION AND SITE CONSIDERATIONS QUESTION: Why is the building located where it is and can the building be moved? RESPONSE: (i) The building is located in the northeast comer of the site so that it will not be constructed on the fly ash. Disturbing or removing the fly ash for construction would cause complex environmental issues, significantly increase the cost and would not receive the necessary approvals from the MPCA or Dakota County Therefore, relocating the building is not feasible to TCA (ii) The function of the building, as an office building, forms an appropriate transition from the industrial properties to the west to the residential properties on the east. The office function is quieter and more aesthetically appropriate to forming a buffer between the industrial and residential zones (iii) Placement of the building in the northeast corner of the property ensures that the noise and light associated with the parking area are blocked from the residential neighborhood by the building itself (iv) Recessing the building into the slope of the hill ensures that only a two story profile is visible from the residential zone. LANDSCAPE DESIGN QUESTION: Why is existing vegetation being removed to develop the property? RESPONSE: A tree mitigation plan and landscape plan have been prepared for the site using standards and requirements imposed by the City of Eagan landscape and reforestation ordinances. The City and the Parks Commission have reviewed and approved these plans. QUESTION: Will new vegetation survive being planted in fly ash? RESPONSE: The proposed grading plan approved by the City forester and engineering staff indicates that a reasonable amount of fill will be placed over the parking lot portions of the site thereby negating any effect of the fly ash on proposed trees. An adequate growing medium for the proposed parking lot trees will be provided using accepted industry practices. Trees placed in the parking lot are species recommended by the City Forester. QUESTION: Will the parking lot and lighting affect views from adjoining property owners? RESPONSE: The location of the building will help block light and objectionable views of the parking lot from most adjoining properties. Lighting levels at the property line are expected to be less than one foot-candle, as shown on the lighting plan which was part of the City submittal. In consideration of the residents, TCA has directed that there will be no exterior lights on the north or east side of the building. / S5__ Page Three PARKING NEEDS AND REQUIREMENTS QUESTION: Does the development provide adequate parking for the intended use of the property? RESPONSE: The proposed development has 457 parking stalls to be built and proof of parking for 609. This meets the City's guidelines of the underlying LB zoning ordinance. SITE DEVELOPMENT QUESTION: How will the drainage be designed to keep storm water from creating a problem on our residential lots? RESPONSE: TCA does not propose to change present drainage patterns from adjacent properties. Much of the adjacent land drains through our site and we propose to continue those routes either with drainage swales, natural drainage or storm sewer. QUESTION: How is the drainage being developed on the TCA site? RESPONSE: Storm sewer is proposed for draining on the site. In accordance with the plan reviewed and approved by the City engineering staff, a storm water pond will be constructed at the southwest corner of the site and all of the storm Hater will be directed to this pond. CONSTRUCTION CONSIDERATIONS QUESTION: How will construction traffic be dealt with on Heritage Lane? RESPONSE: All construction traffic will be prohibited beyond the entry point of the construction entrances. Signs will be posted notifying this restriction. QUESTION: How will fly ash be dealt with and contained? RESPONSE: All work associated with the fly ash will be handled in strict accordance with Braun Intertec's Construction Contingency Policy approved by the PCA. QUESTION: How will existing trees that are to remain be kept from dying during construction? RESPONSE: All trees within the construction limits which may be at risk will be flagged and/or fenced off to protect the drip line of the tree or trees. In addition, any exposed roots shall be protected in accordance with the approved landscape plan which has been reviewed and approved by the City Forester. 156 Page Four QUESTION: Will ground vibration associated with construction cause damage to the foundations of homes along Heritage Lane? RESPONSE: Vibration from construction equipment will not cause any damage to existing foundation, in fact, vibrations at the site will be significantly less than a large truck or bus passing in front of a residence on Heritage Lane, according to a vibration engineer at Braun lntertec. QUESTION: How will we deal with construction noise issues? RESPONSE: All work will be completed within the working constraints of the City Noise Ordinance. HERITAGE LANE / TRAFFIC AND SAFETY CONSIDERATION TCA is aware of the neighbor's concern regarding limiting north bound traffic on Heritage Lane by persons exiting the TCA facility. TCA will work with City staff to implement those recommendations based on the traffic study which staff believes are necessary to properly restrict traffic on Heritage Lane. Staff will summarize its conclusions and recommendations at Tuesday's City Council Meeting. CONCLUSION We believe that this proposed development of the property at the northeast comer of Yankee Doodle Road and Highway 13 is a highly appropriate solution to a location with significant on-site and surrounding challenges. The development proposed follows City guidelines and reflects careful communication with City staff to appropriately mitigate any issues of concern. The completion of this project and the additional completion of proposed surrounding road improvements will further bring an area that is in transition to a completeness that will be appropriate and positive for all of the surrounding land users. /57 December 3, 1998 Tom Hedges, City Administrator Tom Colbert, Director of Public Works City of Eagan 3830 Piolot Knob Road Eagan, MN 55122 Re: Case No. 08RZ-07-10-98, 08 -FD -19-10-98, 08 -FP -14-10-98 Development Proposal -Transport Corporation of America Gentlemen: As one of the residents living on Heritage Lane, I have been keenly interested in the above named proposal, primarily from the perspective of a home owner seeking relief from negative impact on my property, should this proposed plan and re -zoning be granted. Personally, I believe there to be only two primary concerns that impact on the adjacent R2 neighborhood. The first and foremost being the matter of location suitability and soil condition on this property. Having attended all three of the public meetings left me with the impression that an acceptable agreement was still far from resolution. I've made a point to consult with some independent experts, that have identified some critical aspects and discounted a few assertions offered by the developer as unsubstantiated rationallior approving this planas proposed. Following the Council Meeting on Monday, 11-30-98, 1 briefly spoke to the developer in the hall, asking if they would be willing to re -position the building further to the SW of the property, and away from the residential properties. His answer was an emphatic no. So I asked if it was really unwise to construct any building on unpredictable fly -ash base such as this. All of his testimony in Chambers indicating that this was not a problem, was negated as he explained that it would not be a wise investment to build on the site with the magnitude of this risk, irregardless of any restrictive leniency of the City in disruption of the fly -ash during construction. It was quite apparent that he, himself wasn't convinced that the land was really conducive for the placement of a building, noting that under no circumstances, regardless of cost, would they do this, but would abandon the proposal if it was identified as a condition for approval. An associate accompanying him said that the reason for tucking the building up as near to the SE property line was definitely a factor in limiting the risk of happening. He also noted that the risk was much less with the investment of a parking lot. My assessment of their rationarletds me to conclude that the City should not allow any development on this tract of land, until it can be made safe and sound in all respects. I for one do not have a problem with the nature of the building, the size and architectural aspects of their development plan. However, it appears that they have attempted to engineer this into an unsuitable setting without consideration for the neighbors nor in the best interest of the future needs of the City of Eagan, especially as it relates to the potential needs required to maintain satisfactory services to this complex (ie. sinking, shifting, polution and hazzardous conditions). In brief, this is unquestionably not an appropriate development site as currently proposed! IV, Secondly, there is the dilemma concerning traffic and parking. As affected residence, our first (and natural) reaction has been to protect our own interests. However, it appears that we have really been introspective in attempting to seek an acceptable solution that would meet the needs of the developer as well as ourselves, and still ensure safe and unrestrictive traffic corridors. Perhaps the following idea would satisfy both parties and also meet the City, County and State traffic expectations. X 1. Leave the Yankee Doodle Nbleritage Lane intersection undisturbed. Do not provide access to the new development from Heritage Lane. 46L 2. Construct a "frontage road" along the east side of MN Hwy. 13, right-of-way, running north & south from Letendre to the proposed new development parking lot. This would also allow continued access to Hwy, 13 for three properties (now joining at 2 separate driveways) when the upgrading of Hwy 13 is completed. They could also use this new frontage road, providing more limited access and safer conditions onto Hwy 13, by funneling this traffic to Letendre. A similar frontage road already exists immediately to the north of Letendre to serve two residences and a business. The frontage road intersections could be controlled with a simple stop sign at their intersection with Letendre. It is safe -to -say that the State (Mn/DOT) would expect a more restrictive access plan than presently exists along this portion of Hwy. 13 corridor. �E 3. Install a signal light at the intersection of Hwy 13 and Letendre. This could be designed to only allow local traffic onto Hwy 13, perhaps with a left hand arrow sensor or plate mechanism that would only be activated when there is need (arrival and departure from work. neighborhood traffic, etc. The signal would provide for better free-flow traffic on Hwy 13 most of the time (ie. evenings, weekends, non -travel hours at the proposed work site) - The above plan allows access to the proposed development from every direction, both in and out of their parking lot. And, this plan also allows Heritage Lane residents access through a safe intersection at Yankee Doodle Rd., eliminates the parking and traffic concerns expressed by the Heritage Lane residents regarding the crossover 50 feet north of the Yankee Doodle Rd. intersection. The City of Eagan would benefit from a more workable setting for maintenilnC6 without the high cost of re -design and additional construction, a considerable expense that could' be avoided with acceptance of this plan. Finally, the emergency access to Heritage Lane would remain a non -issue and meet the needs of the City's police and fire departments as well. A reference map identifying the principle ideas suggested here is attached for your review. Thank you for taking the time to evaluate these recommendations. I'd appreciate your forward this correspondence to each of the City Council members for their reading in preparation for the December 15 meeting agenda. Respectfully, 3358 Heritage Lan Eagan, MN 55121 Home: 454-8748 (after 5PM weekdays) Office: 297-2369 (8AM-3PM, M -F) SELENIUM 14 " arsenic. As. CAS: 7440-39-2. A non - selenium. CAS: 7782.49.2. Se. A nonme- tilrelement, atomic numbei 34, Group VIA of the Periodic Table, aw 78.96, valences — 2, 4, 6. These are 6 stable isotopes. Properties: Amorphous, red powder becoming black on standing and crystalline on heating; vit- reous and colloidal forms may be prepared. Crys- talline form has d 4.5, mp 217C, by 685C; amor- phous form softens at 40C and melts at 217C. Crystalline selenium is a p -type semiconductor, electrically it acts as a rectifier and has marked photoconductive and photovoltaic action (con- verts radiant to electrical energy); the electrical conductivity increases with increasing light irra- diation. Soluble in concentrated nitric acid and (in liquid form) in common alkalies; forms binary alloys with silver, copper, zinc, lead, etc.; a neces- sary nutritional factor for animals. Occurrence: Canada, Japan, Yugoslasia, Mexico; also in certain soils. Grade: Commercial (powder or lumps), high - purity up to 99.999%. Use: Electronics, xerographic plates. TV cameras, photocells, magnetic computer cores, solar bat- teries (ratifiers, relays); ceramics (colorant for glass), steel and copper (degasifter and machin - ability improver), rubber accelerator, catalyst, trace element in animal feeds. For further infor- mation consult Selenium Tellurium Develop- ment Association, ll Broadway. NY, NY. boron. (B) Nonmetallic element of atomic num. ber 5; Group IIIA of the Periodic Table. Atomic weight 10.81. Valence 3; two stable isotopes, 11 (approximately 81%) and 10 (approximately 19%). Properties: Black, hard solid; brown, amorphous powder; crystals. Highly reactive. Soluble in con- centrated nitric and sulfuric ands; insoluble in water, alcohol, and ether. High neutron absorp- tion capacity. Amphoteric. A plant micronu. trient, d 2.45, mp 2300C, Mohs hardness 9.3. Sources: Borax, kemite, colemanite, ulexite. Derivation: (a) By heating boric oxide with pow- dered magnesium or aluminum; (b) by va- por -phase reduction of boron trichloride with hydrogen over hot filaments (80-2000C); (e) electrolysis of fused salts. Forms: Filament, powder, whiskers, single crys- tals. Grade: Technical (90-92%). 99% pure, high -pu- rity crystals. Hazard: Dust ignites spontaneously in air, severe fire and explosion haz.ard. Rcacts exothermally with metals above 9000; explodes with hydrogen iodide. Use: Special-purpose alloys, cementation of iron, neutron absorber in reactor controls, oxygen scavenger for copper and other metals, fibers and filaments in composites with metals or ceramics, semiconductors, boron -coated tungsten wires, rocket propellant mixtures, bigh-temperature brazing alloys. See also boron alloy, boron fiber, boron 10. metallic element of atomic number 33. group VA of Periodic Table, aw 74.9216, valence=2,3,5; no stable isotopes. Properties: Silver-gray, brittle, crystalline solid that darkens in moist air. Allotropic forms: black, amorphous solid ({i -arsenic), yellow, crys- talline solid, d 5.72 (commercial product ranges from 5.6 to 5.9), mp 814C (36 atm), sublimes at 613C (1 atm), Mohs hardness 3.5, insoluble in water, caustic and nonoxidizing acids. At- tacked by hydrochloric acid in presence of oxi- dant. Reacts with nitric acid. Low thermal con- ductivity; a semiconductor - Derivation: Flue dust of copper and lead smelters from which it is obtained as white arsenic (ar- senic trioxide) in varying degrees of purity. This is reduced with charcoal. The commercial grade -- u not made in US. Grade: Technical, crude (90.95%a), refined (99%), semiconductor grade 99.999%, single crystals. Hazard: Carcinogen and mutagen. TLV OSHA - standard for employee exposure is 10 µg/m3 of s air. Respirators required for worker exposure to s atmospheres of over 500 µg/m3. ACGIH TLV ::L. is 200 µg/m3 (arsenic and soluble compounds} ^ts Uses (metallic form): Alloying additive for metals, i especially lead and copper as shot, battery grids. - cable sheaths, boiler tuba. High -purity (semi- • :?,( conductor) grade: used to make gallium arsenide .�l for dipoles and other electronic devices. doping �S agent in germanium and silicon solid state prod - a ucts, special solders, medicine. Sec also arsenic trioxide. 11.Ft-I1.c.. l% (rm = � r- n MINUTES OF A REGULAR MEETING OF THE �J EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA NOVEMBER 24, 1998 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, November 24, 1998, at 6:30 p.m. at the Eagan Municipal Center. Present were Commission Chair Carla Heyl, Members, Bakken, Carlson, Frank, Alternate Huusko, Segal and Steininger. Also present were Senior Planner Mike Ridley, Planner Pam Dudziak, Planner Kirmis, Assistant Engineer John Gorder and City Attorney Mike Dougherty. AGENDA Member Carlson moved, Member Frank seconded a motion to approve the agenda as presented. All voted in favor. MINUTES Member Segal moved, Member Frank seconded, a motion to approve the October 27, 1998, Advisory Planning Commission minutes as amended. All voted in favor. VISITORS TO BE HEARD There were no visitors to be heard. /60�2 Page 2 'r November 24, 1998 L _ ADVISORY PI-ANNWG CONMIISSION 11 PUBLIC HEARINGS INTERIM USE PERMIT TRANSPORT CORPORATION OF AMERICA, INC. Commission Chair Hey] opened the first public hearing of the evening regarding an Interim Use Permit to allow outdoor storage of semi -trailers as a principal use on Outlot A, Gopher Eagan Industrial Park 3rd Addition, located South of Borchert Lane between Mike Collins Drive and the railroad tracks in the SW'/. of Section 12. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated November 17, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak noted that the applicant was presently operating under an Interim Use Permit which expires on December 4, 1998. The applicant's request is for a renewal of the Interim Use Permit for an additional two-year period. The applicant was not present and no one from the public spoke. Commission Chair Hey] closed the public hearing. Member Carlson inquired as to what type of material was dumped on the site. Ms. Dudziak stated that the items consisted of old tires and similar debris. Member Frank noted that under the present weather conditions the applicant should be able to clean up the site in a short time frame. Member Segal moved, Member Frank seconded, a motion to recommend approval of an Interim Use Permit to allow outdoor storage of semi -trailers as a principal use on Outlot A, Gopher Eagan Industrial Park 3rd Addition, located south of Borchert Lane between Mike Collins Drive and the railroad tracks in the SW% of Section 12, subject to the following amended conditions: 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of Council approval and proof of recording submitted to the City. 2. The permit shall terminate two years following the date of issuance of the permit, or 30 days following notice to the applicant that the City has acquired ownership of the property, whichever occurs first. 3. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are X63 Page 3 No%rmber 24, 1998 ADVISORY PLANNING COMMISSION within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 4. All storage shall be located on the northern portion of the property and contained within the existing gravel surfaced area. 5. The property shall be used for storage of semi trailers only. No more than 75 semi trailers shall be stored on the property at any one time. 6. The applicant and owner shall secure the site and restrict access by the general public. Clean up and removal of any unauthorized dumping or deposit of materials on the site shall be the responsibility of the applicant Transport America, within thirty days of issuance of the permit. 7. No vehicle maintenance activity shall be conducted on the property. All voted in favor. /6 y Page 4 November 24, 1998 ADVISORY PLANNING CONMSSION REZONING & PRELIMINARY PLANNED DEVELOPMENT MINUUSA EQUITIES Commission Chair Heyl opened the next public hearing of the evening regarding a Rezoning of 4.1 acres from CSC (Commercial Shopping Center) to PD (Planned Development) and a Preliminary Planned Development (Town Centre 70 Twenty-second Addition) for a mini storage facility, located on the northwest corner of Denmark Avenue and Duckwood Drive in the NW'/. of Section 15. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated November 17, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak noted that the type of facility requested by the applicant is not typically located in a commercial area but noted the existing surrounding uses in terms of compatibility with activity and traffic. Peter Coyle, an attorney representing the applicant, addressed the Commission as to the existing Comprehensive Guide Plan designation for the area and the compatibility of the proposal to the surrounding businesses and the apartments on the east side of Denmark Avenue. Mr. Coyle expressed his opinion that the project would enhance the area and provide a necessary service to the community. Mr. Coyle noted that a letter from his firm had been forwarded to the City and was part of the packet provided to the Commission members. Russ Miller of Cornerstone Development representing the project manager for the applicant, described the facility and how he believed it complimented the needs of the City. Mr. Miller explained that a full-time resident manager would be living on the property to enhance the security available to the users of the facility. Mr. Miller indicated that he would be available to answer any questions from the Commission. Dan Gustafson the owner of the apartment project directly across Denmark Avenue, spoke in favor of the project. Mr. Gustafson noted that the City should require that one of the parking stalls for the resident manager should be enclosed. Commission Chair Heyl closed the public hearing. Member Carlson stated that while she believed the applicant was presenting a nice project, she did not believe that this was the best use for the property and further noted that there was a significant amount of building coverage for the site. Chair Heyl stated that she did not believe that the project fit as part of the central area but noted that any /6 Page 5 November 24, 1998 ADVISORY PLANNING COMNUSSION development on the site would be measured against looking at the back of Wal -mart and Rainbow Foods. Member Huusko questioned whether there was a need for this type of project but indicated that the project looked good and would be a good fit to the site and noted that the neighbors were in support of the project. Member Frank inquired as to the landscaping plan and asked City staff to make sure trees were planted in the greenway area and not shrubs. Member Frank also stated that he believed the applicant was presenting a good project and that it would fit into the neighborhood. Member Steininger agreed stating that since the use was not of high intensity it would act as a buffer to the residential uses east of Denmark. Member Frank moved, Member Steininger seconded, a motion to recommend approval of a Rezoning of. 4.1 acres from CSC (Commercial Shopping Center) to PD (Planned Development) and a Preliminary Planned Development (Town Centre 70 Twenty-second Addition) for a mini storage facility, located on the northwest corner of Denmark Avenue and Duck -wood Drive in the NW'/. of Section 15, subject to the following amended conditions: The property shall be replatted. 2. A Planned Development Agreement shall be executed and recorded against the property. The following exhibits are required for the Agreement: Final Site Plan Final Building Elevations Final Landscape Plan Final Signage Plan Final Site Lighting Plan 3. There shall be no outside storage. 4. The trash enclosure shall be constructed consistent with the requirements of the City Code and include a screening gate of 90% or greater opacity. 5. Additional customer parking should be provided near the office to total nine stalls. Two more stalls should be provided for the resident manager, and at least one of these should be enclosed. I� i Page 6 Nowmber 24, 1998 ADVISORY PLANNING COMNUSSION 6. There shall be no parking allowed on the east side of Building A. The plans shall be revised to eliminate the doors on that side of the building or to provide a drive aisle with sufficient width to accommodate two drive lanes and one parking lane. 7. The north side of the office/apartment building should be treated with the same concrete block and brick materials as the rest of the building. 8. The pylon sign shall be a shared user sign. The pylon sign shall be permitted only if it identifies at least two of the businesses. If only one business wishes to use the pylon sign, the pylon sign will not be permitted. The Town Centre Pylon Sign Agreement shall be amended to provide for the sign to be relocated. The sign shall conform to the City sign ordinance. 9. The light fixtures shall be shielded such that the light is directed downward and the source of the light is not directly visible from adjoining properties. 10. This development shall provide storm sewer at the south edge of the service drive in the southeast comer of the development to capture storm water runoff before it drains onto the adjacent property to the south (Lot 1, Block 1, Town Centre 70 Twenty- first Addition - Companion Animal Hospital). 11. A private ingress/egress easement covering the service drive to Town Centre 70 Nineteenth and Twentieth Additions (Town Centre Car Wash and Kennedy Transmission) shall be dedicated at the time of final plat approval for this development. 12. Parks and trails dedications in the form of a cash payment are required. Fees are paid at the rate in effect at the time the building permit is issued. All voted in favor, except Chair Heyl and Member Carlson opposed. /67 Page 7 November 24, 1998 ADVISORY PLANNING COMMISSION REZONING & PRELIMINARY PLANNED DEVELOPMENT TRANSPORT CORPORATION OF AMERICA, INC. Commission Chair Heyl opened the next public hearing of the evening regarding a Rezoning of 8.32 acres from LB (Limited Business) to PD (Planned Development) and a Preliminary Planned Development for a new corporate headquarters for Transport Corporation of America, Inc., located on the northeast comer of Highway 13 and Yankee Doodle Road in the SETA of Section 8. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated November 18, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kirmis noted that the applicant ceased to consolidate its offices located throughout the City into a single -tenant building designed to accommodate future expansion. Mr. Kirnis reviewed the history of the site which included the deposit of fly ash in the 1980's. Mr. Kirmis further stated that there had been a neighborhood meeting regarding the proposal and that several issues arose particularly as it related to the fly ash and traffic. John Donnelly of Frauenshuh Companies represented the applicant and related the Company's intentions with respect to the site. Mr. Gillies, a resident of LeTendre Subdivision addressed the Commission on behalf of residents within LeTendre along Heritage Lane. Mr. Gillies presented the Commission with a five-page memorandum concerning the issues to the neighborhood and proposed alternatives. Several residents affirmed Mr. Gillies presentation, especially as it related to potential traffic on Heritage Lane. Several residents inquired as to the nature of the fly ash and the impact of development on the em6ronment and existing well systems. Other residents voice their concerns over the size of the project and questioned whether there was adequate buffering to the residential homes. Commission Chair Heyl closed the public hearing. In response to an inquiry from the Commission, a representative of the applicant from Braun Intertect explained the nature of fly ash and that the development would be pursued under inspections from the MPCA and other governmental authorities. Mr. Donnelly expressed that the building was located in such a manner so as to avoid any significant disturbance of the fly ash. /6 91" Page 8 No%=bcr 24, 1998 ADVISORY PLANNING CONINUSSION Mr. Donnelly explained to the Commission the steps the applicant had taken to assure that the building would not be a significant imposition on the property owners and further added that the applicant was enhancing the landscaping so as to mitigate any concerns to the residents. With respect to the traffic issue, Mr. Donnelly noted that with the use of flex time by the applicant, the applicant did not expect to have significant amount of traffic entering or leaving the site at any given time during the work day. Significant discussion took place between the members of the Commission and the applicant in addressing the traffic concerns. Assistant Engineer Gorder indicated that City staff was proposing a physical feature to channel the traffic so as to avoid left turns from the site onto Heritage Lane. The feasibility and benefit of such a feature was discussed by the Commission. Member Steininger suggested the implementation of a cul-de-sac on the south end of Heritage Lane prior to the subject property. In response to a question from Member Frank, City staff noted that access to Yankee Doodle Road from the LeTendre Addition could still be obtained from Donald Avenue. In response to a question from Chair Heyl, all the residents in attendance indicated their approval of the use of a cul-de-sac. In response to an inquiry from Member Segal, Mr. Kirmis indicated that if the applicant had reduced the height of the building (anything in excess of 35 feet required a conditional use permit) and complied with the parking stall requirements under the City Code which could be done by proof of parking, the use would be permitted under the Limited Business District. Member Segal moved, Member Bakken seconded, a motion to recommend approval of a Rezoning of 8.32 acres from LB (Limited Business) to PD (Planned Development) and a Preliminary Planned Development for a new corporate headquarters for Transport Corporation of America, Inc., located on the northeast comer of Highway 13 and Yankee Doodle Road in the SE% of Section 8, subject to the following conditions: 1. The property shall be platted in accordance with the attached Final Plat drawing dated 11/3/98 prior to building permit issuance. 2. The property shall be legally combined into a single tax parcel prior to building permit issuance. 3. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. /6 9 Page 9 November 24, 1998 ADVISORY PLANNING COtvMSSION 4. The following exhibits are required for the Final Planned Development Agreement: Final Site Plan Final Landscape Plan Final Building Elevations and Signage Plan Lighting Plan 5. The City shall reserve the right to require the construction of additional off- street parking stalls should the need arise. 6. All applicable handicap parking requirements of the Minnesota State Council on Disability shall be satisfactorily met. 7. All trash handling and recycling receptacles shall be located within the principal structure. 8. The following tree preservation related conditions shall be fulfilled: A. The applicant shall install forty-four (44) Category A trees or eighty-eight (88) Category B trees or one hundred seventy-six (176) Category C trees, or an equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. B. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 9. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way and not exceed the foot-candle levels indicated on the submitted Lighting Plan dated 10/21/98. 10. The outside storage of materials (including tractor trucks and semi -trailers) shall be prohibited. 11. All site signage shall comply with applicable provisions of the City Sign Code. Page 10 November 24, 1998 ADVISORY PLANNING CO?.MSSION 12. The developer shall extend sanitary sewer and water main laterals through the site for future connection by potential development of properties directly to the north. 13. The developer shall be responsible for obtaining a MnDOT access permit for the proposed driveway entrance onto Hwy. 13. The developer shall also be responsible for all conditions required by MnDOT with the access permit. 14. The developer shall provide evidence of an existing ingress/ egress easement over Parcel 031-75 for the portion of the proposed service drive that crosses that property. 15. The developer shall install physical channelization features and signage at the site's eastern access that would only allow right turn movements onto Heritage Lane. 16. Drainage & utility easement shall be dedicated on the final plat to cover the sanitary sewer, water main and storm sewer extensions to service future development of property to the north of this site. 17. The developer shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus 3 feet over the "dry" basin located in the southwest corner of the site (Pond CP -10 as designated in the City's Storm Water Management Plan - 1990). 18. A cash dedication for water quality shall be required. 19. The developer shall be responsible for a cash parks dedication and a cash trails dedication. 20. A cul-de-sac shall be placed on Heritage Lane adjacent to Lot 3, block 1, LeTendre Addition. 21. The use of trucks other than for deliveries, shall be prohibited from entering the subject property. All voted in favor. Page I1 November 24, 1998 ADVISORY PLANNING CONSUSSION ADJOURNMENT Member Carlson moved, Member Bakken seconded, the motion to adjourn the November 24, 1998, Advisory Planning Commission meeting at 9:25 p.m. All voted in favor. Secretary - Eagan Advisory Planning Commission PLANNING REPORT CITY OF EAGAN REPORT DATE: November 18, 1998 CASE: 08-RZ-07-10-98 08 -FD -19-10-98 08 -FP -14-10-98 APPLICANT: Transport Corporation of America, Inc. HEARING DATE: November 24, 1998 PROPERTY OVINER: Vince and Eileen Kennedy PREPARED BY: Bob Kirmis REQUEST: Preliminary Planned Development and Final Planned Development LOCATION: North of Yankee Doodle Road and east of Highway 13 (SE'/. of Section 8) COMPREHENSIVE PLAN: LB, Limited Business ZONING: LB, Limited Business R MILIMIX412811• Transport Corporation of America Inc. is requesting approval of a Preliminary Planned Development to allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet) upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE ''A of Section 8). Approval of the requested Preliminary Planned Development would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. FW .•: ib•t Planned Development Chapter 11.20, Subd. 8, B., Determination, states: "in considering any petition for such distract, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; / 21? Planning Report — Transport Corporation of America November 24, 1998 Pace 2 (3) benefit the community at large to a greater degree than would development of the underlying zoning district." The proposed office building is to overlay approximately 8.3 acres of unplatted land located in the northeast quadrant of the TH 13/Yankee Doodle Road intersection. Beginning in 1982, a large portion of the property was utilized by Northern States Power Company for the deposit of "fly ash". Such buried deposits significantly limit the amount of buildable area upon the site. The applicant has indicated that the depth of the fly ash varies, but ranges from 5 to 35 feet. According to Mr. Lanny Peissig of the Minnesota Pollution Control Agency, fly ash is an extremely fine airborne residual of coal that is typically collected in bags and deposited in designated ash "dump sites". Since the mid 1980's, ash dump sites have been required to be lined to avoid potential leaching or migration into ground water supplies. Mr. Peissig further indicated that fly ash takes on a cement -like quality over time and should not pose any environmental concerns if left undisturbed. If the fly ash were to be excavated and "broken apart", a potential exists that the ash particles (which often contain varying degrees of mercury) would become airborne and create an environmental hazard. 13KI I's I k1eKILIXI 13 a WOW The subject site is undeveloped. Numerous mature trees exist along the northern border the property. The central portion of the property is relatively level (in areas where fly ash has been deposited) with some steeper slopes existing in the northern area of the site. The topography change from northeast to southwest is approximately 55 feet. The site is currently accessed solely via Heritage Lane on the east however, an unimproved access exists (via easement) along TH 13. The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned A, guided D -I (0-3 units/acre) South - Blue Cross and Blue Shield; zoned PD, guided LB East - Single Family Residential, zoned R-1; and guided D-1 (0-3 units/acre) West - Valley Lounge Bar; zoned I -l; guided IND Compatibilily with Surrounding Area - The subject site is bounded on the north and east by single family residential uses. Properties to the south and west are commercial in nature (Valley Lounge and Blue Cross and Blue Shield). Provided steps are taken to minimize impacts upon Planning Report – Transport Corporation of America November 24, 1998 adjacent single family residential uses, the proposed use is not anticipated to adversely affect surrounding properties. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in its Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject property within Noise Zone IV. In this noise zone, a commercial use would be consistent. Site Plan - According to the applicant, the proposed office building is to be occupied by a single tenant (Transport America) and specifically designed to accommodate company expansion plans. The proposed placement of the office building (in the extreme northeast corner of the site) and off-street parking area (in the central area of the site) respond directly to fly ash fill locations which limit the buildable area of the site. In addition to the proposed surface parking stalls, a limited amount of underground parking has also been proposed. The site is proposed to be accessed from the east 6a Heritage Lane and from the west via Highway 13. Setbacks - While the Zoning Code does not have specific setback requirements for a Planned Development, the LB, Limited Business setback provisions are considered applicable. The proposed office building has been found to comply with the LB district requirements including the minimum 30 foot setback requirement from adjacent agricultural and residential zoning districts. E=W - The subject 8.3 acre site currently overlays five individual parcels of land. To accommodate the proposed development, the replatting of the property into a single lot (Lot 1, Block 1) and outlot (Outlot A) will be necessary. Because Outlot A is technically considered "registered" land it cannot be physically included with the balance of the subject site (which is .abstract" property). To ensure that the site remains contiguous, Outlot A and Lot 1, Block I should be legally combined into a single tax parcel. The replatting of the property should be made a condition of Final Planned Development approval. Off -Street Parking.- The Zoning Code does not have specific off-street parking requirements for Planned Developments. Utilizing the off-street parking ratio applied to office uses however, a total of 607 off-street parking spaces would be required of the proposed use. USE I RATIO I REQUIRED SPACES Office (91,000 NSF) I 1 space per 150 NSF 1607 With an off-street parking supply of 457 spaces (including 22 underground spaces), a deficiency of 150 off-street parking spaces exists. The provided 457 spaces result in an off-street parking / �_S— Planning Report — Transport Corporation of America November 24, 1998 Paize 4 ratio of one space for every 200 square feet of leasable space within the proposed office building. This ratio is consistent with demand expected by the applicant. According to the applicant, the proposed 457 off-street parking spaces will satisfy the demands of the proposed use. The applicant has however, indicated that the owner of the property would be willing to develop alternative strategies to accommodate additional parking if the need were to arise. Specifically, the applicant has illustrated "proof of parking" in the form of a parking deck located in the southwest comer of the site. According to the Minnesota State Council on Disability, an off-street parking area containing 401 to 500 stalls must provide a total of 9 handicap spaces two of which are van accessible. As a condition of Final Planned Development approval, applicable handicap parking requirements must be satisfied. Generally speaking, the proposed interior site circulation system appears well conceived. All off- street parking stalls have been found to comply with minimum dimensional requirements of the City. Building Height - The issue of building height is particularly relevant in consideration of the single family residential uses that border the subject site on the north and east. By definition, the proposed three story office building measures 53'-5" in height. The visual impact of such height upon adjacent residences is however, expected to be lessened by existing vegetation located along the northern and eastern boundaries and that the structure is to be partially "cut" into the side of a hill. Looking from the northeast, the building will have the appearance of a two story structure. FI} As - In the fall of 1981, the City issued a grading'excavation permit to allow the placement of fill material (fly ash) upon the subject property. A second grading/excavation permit was approved in the summer of 1987. As previously mentioned, the buried deposits significantly limit the amount of buildable area upon the site. At the City's request, the developer has provided documentation from the Minnesota Pollution Control Agency (MPCA) that the proposed development does not pose any significant health'safety concerns and that the proposed encapsulation of the fill material (via parking lot coverage) is considered the preferred alternative in regard to site development (see attached MPCA correspondence dated 11/6'98). Mechanical EQuipment - According to the submitted building elevations, all proposed rooftop mechanical equipment is to be screened from view of all public rights-of-way and adjacent properties via a "EIFS" screen wall. In addition to rooftop mechanical equipment, a ground level emergency generator and transformer has been proposed directly west of the office building. Appropriately, the generator is to be screened via a combination of shrubs and ornamental trees (Newport Plum). 10746 Planning Report — Transport Corporation of America November 24, 1998 Page 5 bash Enclosure - Trash handling and recycling receptacles are to be located within the underground parking garage and will not be visible from adjacent properties or public rights-of- way. Buildim? Materials - The proposed office building is to be finished in brick (color not specified) and glass. The structure's "penthouse" is to be finished with an EIFS (exterior insulating finish system) parapet wall to be used to screen rooftop mechanical equipment. Building Covernor - While the PD zoning district does not establish a maximum building coverage requirement, a maximum 20 percent requirement commonly imposed upon similar commercial uses. With a building coverage of 9.4 percent, the proposed office building complies with this standard requirement. SignagG - According to the submitted site plan, a ground lit monument sign has been proposed in the southeast comer of the subject site (along Heritage Lane). Details regarding the monument sign (i.e. height and area) have not been provided. As a condition of Final PD approval, all site signage should satisfy, all City Sign Code requirements for size, setbacks and height. Landscaping :ng - Generally speaking, the landscaping plan is considered acceptable. Various types of landscaping have been proposed throughout the site including the interior of the off-street parking area. While some landscaping has been proposed along the perimeter of the site's off-street parking area, it is suggested that additional plantings be provided to more effectively screen parked vehicles from Highway 13 and Yankee Doodle Road. In accordance with City Code requirements, landscaped curb islands have been provided within off-street parking areas. Specifically, sunburst honeylocust trees and shrubbery have been proposed within the curb islands. According to the City Code, off-street parking areas with 50 or more spaces must provide interior parking islands that occupy not less than 5 percent of such parking area. The proposed parking islands have been found to exceed 5 percent of the total area of the site's parking lot. Site Liohting - In accordance with City Code requirements, a Site Lighting Plan has been submitted. The submitted plan calls for light standards measuring 30 feet in height within off- street parking areas while 16 foot standards have been proposed along the perimeter of the office building. No lighting has been proposed directly north or east of the building alongside single family residential properties. As a condition of Final PD approval, all exterior lighting should be hooded and directed to deflect light away from adjacent properties and rights-of-way and not exceed the foot-candle levels indicated on the submitted Lighting Plan. Outside Storage - According to the applicant, no outdoor storage activities (including tractor truck and semi -trailer storage) are to take place upon the subject property. As a condition of Final PD approval, no outside storage will be allowed. /�7 Planning Report — Transport Corporation of America November 24, 1998 Significant Vegetation The submitted tree inventory indicates that there are seventy-two (72) significant trees on site. Tree species and sizes include oak trees (6" to 30" diameter), black cherry trees (7" to 9" diameters), walnut trees (10" to 17" diameter), and a variety of softwood deciduous trees (12" to 18" diameter). A summary of tree statistics is provided below. Trees Existing vegetation 72 To be removed 55(76.4%) To be preserved 17(23.6%) Allowable removal 30%(21 trees) Applicant needs to replace 34 trees (55 — 21 trees) Calculated mitigation 88 Category B trees According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to forty- four (44) Category A trees or eighty-eight (88) Category B trees or one hundred seventy- six (176) Category C trees, or an equivalent combination of these tree sizes. This tree preservation mitigation is in addition to any landscape requirement. Landscape Requirement versus Tree Preservation Mitigation The submitted Landscape Plan includes both landscape trees and tree preservation mitigation trees. The majority of the tree preservation mitigation is proposed to occur within parking lot islands. In addition to the mitigation trees (sunburst honeylocust) in the islands, the submitted landscape plan indicates that a variety of coniferous and deciduous shrubs will be installed as groundcover. The intent of the Tree Preservation Ordinance is to replace, if preservation is not possible, removed significant trees with similar trees species. The applicant is proposing to replace removed oak, black cherry and walnut, with mostly sunburst honeylocust trees. In accordance with the recommendation of the City Forester, the landscape plan includes the location, size, and species of mitigation trees (with a maximum of two trees per parking lot island) and is considered satisfactory. Neighborhood Meetiin - On November 16, a neighborhood meeting was held to provide an opportunity for area property owners to review the submitted development plans and ask questions of the applicant and city staff, The meeting was attended by approximately 15 persons. Primary issues/concerns raised at the meeting included the following: /; tF Planning Report — Transport Corporation of America November 24, 1998 ➢ Traffic congestion at the Yankee Doodle Road/Heritage Lane intersection. Traffic impacts upon Heritage Lane (use as a "short cut" route to or from Hwy. 13). Proximity of the office building from adjacent single family residential properties. ➢ Health/safety issues associated with fly ash existence on the site. ➢ Site lighting. ➢ The potential use of Heritage Lane to supplement off-street parking demands. D The potential use of Heritage Lane by development construction vehicles. Gradin gfWetlands - The subject site is mostly open with the exception of its northeast comer that is heavily wooded. The site generally slopes southwest to a low area along the west edge of the property near Hwy. 13. Existing elevations range from approximately 855 in the northeast comer to 800 in the southwest comer. The first floor elevation of the proposed building will be approximately level to 30 feet above Yankee Doodle Road to the south and 15 to 30 feet above Hwy. 13 to the west. There are no jurisdictional wetlands on the site. Storm Drainage - Storm water runoff from this development will drain through an internal storm sewer system which will drain to an on-site "dry" pond in the southeast comer of the site and then to an existing storm sewer system at the northeast comer of Yankee Doodle Road and Hw}. 13. Water Qualiry - Due to the extensive presence of the fly ash material on the site, the construction of an}, additional on-site detention basins to treat runoff is not a viable alternative. Therefore, a cash dedication for water quality in the amount of approximately $27,000 will be required. utilities - Sanitary sewer and water main is available for connection in the southeast comer of the site at Heritage Lane. This development should extend sanitary sewer and water main laterals through the site for future connection by potential development of properties directly to the north. Streets' Access' Circulation - Public street access is proposed at two locations; one onto Heritage Lane in the southeast comer and one onto Hwy. 13 in the northwest comer of the development. The proposed access onto Hwy. 13 crosses Parcel 031-75 to the north before intersecting with Hwy. 13. Development plans have been forwarded to MnDOT for their review. At time of this report, the City had not received MnDOT's formal comments regarding this proposal. The developer should obtain MnDOT permit approval for the proposed construction of the service drive and entrance within Hwy. 13 right-of-way and be responsible for all conditions required by MnDOT with the access permit. At the neighborhood meeting, a concern was raised regarding vehicle traffic generated by this development traveling through the adjacent residential area via Heritage Lane and Letendre Street (from Hwy. 13). In order to address this concern, the developer should install physical /i9 Planning Report — Transport Corporation of America November 24, 1998 traffic channelization features and signage at the site's eastem access that would allow only right tum vehicle movements onto Heritage Lane exiting the development site. Easements' P rmits/ Right -of -Way - Access to the site from Highway 13 is to be achieved through the neighboring property to the north (Parcel 031-75). As a result, the applicant should provide evidence of an existing ingress/ egress easement over Parcel 031-75 for the portion of the proposed service drive that crosses that property. Drainage & utility easement should be dedicated on the final plat to cover the sanitary sewer, water main and storm sewer extensions to service future development of property to the north of this site. This development should dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus 3 feet over the "dry" basin located in the southwest comer of the site (Pond CP -10 as designated in the City's Storm Water Management Plan — 1990). p rks nd Trails -The developer shall be responsible for a cash parks dedication and a cash trails dedication. A cash contribution of $3,300 per net acre is required for park dedication while contribution of $900 per acre is required to satisfy trail dedication requirements. SUINI1I. R 17CONCLUSION The applicant is requesting a is requesting approval of a Preliminary Planned Development to allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet) on 8.3 acres located north of Yankee Doodle Road and east of Highway 13. The proposed office building use and design appear compatible with existing and anticipated surrounding uses. • •3 .1 WKIKIRI 10 20 ZI 31 r To recommend approval or denial of a Preliminary Planned Development to allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet) upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13 (within the SE'/. of Section 8). If approved, the following conditions should apply: The property shall be platted in accordance with the attached Final Plat drawing dated 11/3/98 prior to building permit issuance. 2. The property shall be legally combined into a single tax parcel prior to building permit issuance. Planning Report — Transport Corporation of America November 24, 1998 Page 9 3. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 4. The following exhibits are required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan D. Lighting Plan 5. The City shall reserve the right to require the construction of additional off-street parking stalls should the need arise. 6. All applicable handicap parking requirements of the Minnesota State Council on Disability shall be satisfactorily met. All trash handling and recycling receptacles shall be located within the principal structure. 8. The following tree preservation related conditions shall be fulfilled: A. The applicant shall install forty-four (44) Category A trees or eighty-eight (88) Category B trees or one hundred seventy-six (176) Category C trees, or an equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. B. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees1woodlands to be preserved. C. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 9. All exterior lighting shall be hooded and directed to deflect light away Som adjacent properties and rights-of-way and not exceed the foot-candle levels indicated on the submitted Lighting Plan dated 10/21/98. 10. The outside storage of materials (including tractor trucks and semi -trailers) shall be prohibited. 11. All site signage shall comply with applicable provisions of the City Sign Code. 12. The developer shall extend sanitary sewer and water main laterals through the site for future connection by potential development of properties directly to the north. /7/ Planning Report — Transport Corporation of America November 24, 1998 Page 10 13. The developer shall be responsible for obtaining a MnDOT access permit for the proposed driveway entrance onto Hwy. 13. The developer shall also be responsible for all conditions required by MnDOT with the access permit. 14. The developer shall provide evidence of an existing ingress/ egress easement over Parcel 031-75 for the portion of the proposed service drive that crosses that property. 15. The developer shall install physical channelization features and signage at the site's eastern access that would only allow right tum movements onto Heritage Lane. 16. Drainage & utility easement shall be dedicated on the final plat to cover the sanitary sewer, water main and storm sewer extensions to service future development of property to the north of this site. IT The developer shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus 3 feet over the "dry" basin located in the southwest corner of the site (Pond CP -10 as designated in the City's Storm Water Management Plan - 1990). 18. A cash dedication for water quality shall be required. 19. The developer shall be responsible for a cash parks dedication and a cash trails dedication. FINANCIAL OBLIGATION TRANSPORT CORPORATION OF AMERICA There are pay-off balances of special assessments totaling $7,703 on the parcels proposed for platting The pay-off balance will be allocated to the lots created by the plat At this time, there are no pending assessments on the parcel proposed for platting. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Trunk CI 51,875/Acre 8 Acres $15,000 Water Availability Charge CI 52,955/Acre 8 Acres $23,640 Lateral Benefit Water Cl 527.15/F.F. 761 F.F. 520,661 Storm Sewer Trunk CI .041/ SQ.FT. 348,480 FT. 514,288 TOTAL 573,589 The above listed rates will probably increase with the adoption of the 1999 Fee Schedule. The financial obligation is computed at the rates in effect at the time of final plat approval Development/Developer. Application: Case No.: +City of Eagan 0 ---wry 0^vq Rgp� Location Map t a % � ■• � X11 ■sad .. 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'^ November 6, 1998 Minnesota Pollution Control Agency Mr. John Donnelly Frauenshuh Companies 7101 west 78th Street Bloomington, Minnesota 55439 Dear Mr. Donnelly. Re: Proposed Transport Corporation of America, Inc. Headquarters Highway 13 and Yankee Doodle, Eagan, Minnesota The hflnnesota Pollution Control Agency (MPCA) Voluntary Investigation and Cleanup (VIC) staff has been asked to provide comment on the city of Eagan's concerns regarding the location of the proposed building at the Transpon Corporation of America site, located at Highway 13 and Yankee Doodle Road in Eagan (the Site)- MPCA records suggest that in the early 1980s, Northern States Power Company (NSP) contracted with the Site owner for disposal of 100,000 cubic yards of bottom and fly ash from one of their coal burning facilities (most likely the Blackdog Plant). At the time this Site was filled, MPCA staff believed fly ash was relatively inert/benign from an environmental standpoint, and the MPCA staff approved, by letter, the utilization of the fly ash as fill at this Site. Shortly thereafter, the MPCA discontinued its approval of this type of disposal due to the tendency for metals to leach out of the ash into the ground water; fly ash must now be disposed of at a lined landfill facility that is appropriately permitted. - It is the MPCA stafrs understanding that the proposed development at the Site will involve the placement of the building outside of the ash disposal area, and will include an impervious parking surface which will essentially cover the area of ash disposal. This plan makes sense The impervious parking surface will essentially act as a cap, minimizing infiltration of precipitation through the ash and likely decrease ground water contamination from the ash. From an environmental perspective, this proposed development scheme provides a more favorable environmental outcome for the Site than leaving the Site undeveloped an altemative site development plan which may disturb the ash and thereby mobilize contamination. Leaving the Site undeveloped will result in continued infiltration of precipitation through the ash and 520 Lafayere Rd. N.; St. Paul, MN 33155-4144. (612) 2966300 (Voice): (612) 2825332 ('rrv) Regional Offs: Duluth a Bra^era a Detrort Lakes a Marshall a Rochester Ep i 0000n N E-~, a rmtw m Icy 1 o paps, ants" W,&", 20a4 sw.a Iron pow ,e:Yc q covVM•� I?a K MPCA CORRESPONDENCI 612 896 2311 HAUENSHUH COMPANIES NO. 1292 F. 3%3 Mr. John Donnelly November 6, 1996 Page 2 continued contribution to ground water contamination. Placing the building on another location such as the southeastern comer of the Site would require excavation and manipulation of a greater volume of fly ash than the proposed development scheme. Hopefully, this letter is helpful regarding the MPCA staffs opinion on this matter. If you have any questions regarding this letter or the project in general, please contact me at (651) 297-4159. Sincerely, Gerald J. St e Project Manager Voluntary Investigation and Cleanup Unit Site Remediation Section Metro District GJS.tac cc: Deborah DeLuca, Braun Intertec /9� PROPOSED DEVELOPMENT: SE quadrant @ corner of 1In Hwy 13 & Yankee Doodle Road, LeTendre Subdivision, City of Eagan, Minnesota Expressed Concerns of resideng living in adjacent R2 zoned neighborhood. I. Condition of Land A. Originally a natural land crevas with an exposed depth of approximately 40 feet. Owner, Vince Kennedy contracted to have this area filled with "Fly Ash" from the Black Dog Power Plant on the Minnesota River in Burnsville. The fill material did not include mixed soils, was transported in open box trucks and was contested by neighbors because of the excessive airbom debris occuring during the dumping process. The trucks were thereafter covered only during the in transit process (from Burnsville to the Eagan dump site). On request by the owner, the City of Eagan rezoned the property to "light commercial. The neighbors favored a similiar zoning of R'_ in keeping with the planned use of this area. B. In an attempt to meet the need for controlled access to Yankee Doodle Road, Dakota County in cooperation with the City of Eagan, engineered a new configuration to allow Blue Cross Rcad & Heritage Lane to intersect at a common spot where a signal light was errected. The Heritage Lane residential neighborhood proposed that the intersection be Located where it joined Yankee Doodle Road, by straightening out Blue Cross Road to meet on the west side of this intersection. Blue Cross/Blue Shield representatives indicated that this would cause a financial hardship for them. but didn't oppose an alternate plan for rerouting residential Heritage Lane to intersect with Blue Cross Roads access to Yankee Doodle Road at a common intersection. The Letendre edition had formerly been Restricted from expansion north and east by rezonings to multiple dwelling standards. without consideration for graduated zones to higher density/occupancy areas by allowing for large apartment buildings and townhomes to be constructed immediately adjacent to These pre-existing homes. When Yankee Doodle Road construction left two residential homes stranded on high ridges without adequate driveway considerations and retaining walls in excess of 20' on one side of the corridor and 40' on the other in there front yards, it became apparent that the City of Eagan and Dakota County really hadn't given any serious thought to the needs of this residential development. As a result of the redevelopment of this roadway corridor, two parcels of low value land were created, both of which have carried "For Sale" signs for more than a decade without serious offers for reclaiming the property for useful and appropriate occupancy. l9S C. In summary, the earlier attempts to rectify the concerns of the owner of the property for the explicite purpose of sale, have developed into another problem which now needs to be re -accessed and re-evaluated. The 6-8 acre site has been identified as unfit for for construction to support any kind of a building structure. The proposal before the City acknowledges this. suggesting that they could circumvent this problem by tucking their building into a very limited space of firm base directly adjacent to at least three residential properties. It is quite apparent that these properties, as well as all the other neighboring homes would suffer substantial loss of privacy accorded to single home neighborhoods and eventual loss of property value, if this proposal were permitted. D. The present zoning (light commercial) was approved by the City to allow for a greater opportunity for Mr. Kennedy to sell this site. It didn't take into consideration the fact that the two zones (residential and light commercial) are not desireable, and that a graduated buffer zone should be retained between the two uses. This is complicated by the proposers plan to build a three story structure as close to the R2 zone as is possible. Had there been some greater study and effort to fill this tract of land with apropriate soils, this development proposal would have the potential to build at a reasonable distance from the initial existing residential development - according ample open space between the two uses. At present. Heritage Lane is primarily used by its own residents. with a small number of others from adjacent neighbors to the east, seeking access to Yankee Doodle through the signal light option during heavy traffic hours (early morning and late afternoon). The traffic into the residential area off Yankee Doodle onto Heritage Lane has been considerably slower because of the two (2) 90% angle turns in the first half block (at times very difficult to negotiate at the posted 10 mph when meeting at these sharp comers). Unfortunately, the redirecting of Heritage Lane left a parcel of land (approximately the same size as other neighboring residential lots) bordered on three sides by Yankee Doodle Road. & Heritage Lane. Neither this parcel or the larger one to its west have received any' serious purchase interest, leading us to believe that they are not very attractive... and explaining why they have Not sold for such a long period of time. 2. Alternative Options Low cost re -development option There could be some benefit from the catastrophy of this smaller parcel! With little expense the city could purchase and develop this site as a tot -play -lot to accomodate the residential neighborhood of small children. Surrounded by a 12' chain-link fence, it could contain swings, jungle -gym structures, open walking and play spaces and possibly a picnic table or two. Acceptable option to allow for proposed use to occur Remove or solidify the base of soils, eliminating the unsound quality and hazzardous potential of the "fly -ash" presently in the crevas, providing for a building location acceptable to occupants of the adjacent residential neighborhood. ) 96 3. Development of this proposal will substantially alter current traffic conditions and use. A. Heritage Lane's access to and from Yankee Doodle was compromised to afford a more indirect but a better controlled and safer traffic condition via a signal lighted intersection. B. The double tum just north of the intersection was engineered to meet only the traffic needs of the residential area, which is presently limited to this quiet block almost exclusively. C. The proposal identifies Heritage Lane as the primary access to its main entrance within 50' of the very busy intersection at Yankee Doodle Rd. A left tum would necessitate crossing over oncoming traffic lanes within that 50' to allow access to the proposed site. This would definitely back-up traffic on Yankee Doodle, who seek to negotiate both right and left hand turns onto Heritage Lane and at the same time create a problem for traffic exiting from Heritage Lane's residential area onto Yankee Doodle ( especially in the early morning and evening when traffic is especially heavy - (A back-up of vehicles on Yankee Doodle already occurs daily for most of the distance between Hertiage Lane and MN Hwy 13 intersections). Allowing increased usage at this juncture would intensify this congestion. rather than resolve the access dilemma. D. Allowing access to Heritage Lane from the proposed development would definitely present the possibility for employee use of northbound Heritage Lane as its a closer exit and to Would serve to circumvent any congestion at the Yankee Doodle intersection (provision of a back -way in/out and the potential for convenient on -street parking in the residential area in lieu of the parking lot(s) provided by the business occupant. This is presently restricted by the Land Use Regulations Code (Subd. 9 LB item C.6)- 4. Possible options that would present acceptable alternatives from the residents of the R2 zone. Recommendation # 1 A. Extend & re -connect Heritage Lane directly to the south to intersect with Yankee Doodle Rd. B. Abandon the short cast/west portion of Heritage Lane, to restrict undesirable traffic into its residential area, directly from the proposed occupants exit. C. Rezone to R2, and plat 2 or 3 lots for residential development on both sides of Heritage Lane From Yankee Doodle Rd. to the existing homes north of this point. This would provide the Current owner(s) of the vacant land, greater sales potential and protect the integrity and value of the existing neighborhood. Recommendation # 2 A. Allow the proposed development to utilize approximately 100-125 feet of the existing Heritage Lane corridor at the Yankee Doodle Rd. intersection as an access to their property. B. Or provide a separate access to the property further to the west of this intersection with the limitation of right tum access only, as proposed at the other end of the property on Hwy 13. Recommendation # 3 A. Offer relief to the occupant that was initially dealt considerable negative impact with the /9� County's former installation of a 20' high retaining wall which left less than 20' of front yard space. This would require moving that home, and elimating the wall. However, the current owner/occupant also owns the land immediately adjacent to this structure, which might serve as an acceptable relocation site and be suitably compatible with all other neighboring homes on Heritage Lane. The city would profit by correcting the former problem and possibly enter into a partnership with the County to offset associated costs. Potentially, this option would be a more inexpensive option than other alternatives. It would also provide the owner with a more suitable location and increase their value of a property that is presently questionably saleable. (See Attached Drawings Detailing Recommendations) Recommendation # 5 A. Consider rezoning all of Heritage Lane to R2. B. Re -consider the present zoning of LB to R2 or at least NB Mike Ridley From: Maria Karels Sent: Wednesday, November 25, 1998 829 AM To: Mike Ridley Subject: FW New Development at Heritage lanes_ --Ongmai Message -- From: Stephen Johnston fSMTP:iakoah0Minn.netl Sent: Tuesday. November 24. 1998 9'09 PM To: council ci.man. mn. us Subject: New Development at Heritage lanes... Dear Sirs 1 have been watching the open hearing about the new development going on at Heritage Lane (Transport America new development) I live in an area that has undergone many changes over the past 19 years that i have lived here What we were told is great in theory. But only in theory As A concerned resident of Eagan, 1 can sympathize with these residents opposed with the new business development , and for the reasons they are raising issues about. #1 SAFETY. When you add this amount of traffic to a residential street, AND YOU WILL ADD THIS TRAFFIC, the possibility of a tragic accident occurring raises exponentially. Are these RESIDENTIAL streets capable of handling traffic other than residential? I live on a residential street where a business was put in at the end of the street. And I see the people racing to get their kids to day care I see them putting their time in front of others safety. I travel 14 miles to, and from work. I travel Hwy. 13 at 6:15 am, and about 4 OOpm every week day. It takes me over 35 minutes per day to get to the area of Valley Fair. I discovered, that I can travel residential streets, with little or no traffic ( and a lot less stress) in the same amount of time Guess which way I choose to go to and from work now? I don't know if you have ever noticed how many people run red lights around here, but they do Now I just heard a person say that people would be breaking the law if they turn left out of the business How many people run red lights? How many single drivers drive the "sane" lane when they are not suppose lo? How many people take the Car pool ramp and they are not suppose to? Think about peoples tendencies and how they are when they are trying to get from point A to B I see things every day, every day, and it is not the same person, but it is the same thing Tonight I almost hit a car, turning Left off of Cliff Road into an apartment complex, across a double yellow line. People will do what ever they choose if they think they can get away with it. You need to consider this. you need to consider the residents, and you need to consider what you are turning Eagan into. What is the bottom line? Safety of Residents, or the almighty tax dollar? Sincerely, Stephen R Johnston 4541 Scott trail Eagan, MN 55122 aka lakoah5minn net Analytical Results for Monitoring Wells Sampled 11/11/98 Proposed Transport Corporation of America Headquarters Dissolved Concentrations in ug/L Parameter HRL Iv111'-1 MW -2 %111'-3 Arsenic -- 13 0.8 8.6 Barium 2000 240 180 110 Boron 600 84 1,100 20,000 Cadmium 4 <0.5 <0.5 <0.5 Chromium 100 0.6 1.9 1.0 Lead -- 0.6 <0.3 <0.30 Mercury -- <0.8 <0.4 <0.4 Selenium 30 5.6 5.6 9.6 Siler 30 <1.0 <1.0 <1.0 CMXX-98-0608 Summary of Hydropunch Groundwater Sample Results ug/L Parameter HRL H -I II-: Arsenic -- 18 Barium 2000 86 56 Boron 600 7400 11000 Cadmium 4 <0.50 0.65 Chromium 100 1.8 3.9 Lead -- 0.42 0.57 Mercun -- <03 <0.3 Selenium 30 27 370 Siker 30 <1,0 <1.0 oo/ CITY OF EAGAN LAND USE REGULATIONS (ZONING) Subd. 9. LB (limited business district) A. Discription. Limited business districts area*eas that are particularly exposed to residential neighborhoods and are thus suitable to those businesses COMPATIBLE WITH NEARBY RESIDENTIAL USE (offices, clinics, and the like). B. Permitted Uses. Within any LB district, NO structure or land SHALL be used except for one or more of the following uses, or uses deemed similiar by the council: Municipal Bldgs. Professional Offices, banks and savings & loan. Offices of a general nature (see examples listed in the code). Clinics for human care 5. Libraries, churches, swimming pools, public schools, religious centers. health centers and community buildings 6. Funeral homes and mortuaries 7. Ammusement devices (limited to 3) 8. Public utility towers All of the above identify as services that residents could utilize. The Trucking Business is not: C. Conditional Uses. (See 11 exceptions listed in code) POSITION OF THE NEIGHBORING RESIDENTS It is the contention of the adjacent ne ghborhood that the proposed development does NOT meet the spirit or letter of this code, that it is not a business that would be patronized by these residents at any time, nor does it offer any qualities of compatibility with the pre-existing residential area. Having failed to satisfy these criteria, the proposed development plan should be denied, if only on the COMPATIBILITY requirements noted in the code. We are well aware that considerable time and money has been expended in planning this project, but we also have good reason to plead for the councils consideration of the impact this will have on residents that have elected you to serve in our best interest. For us it is our homes vs. an unrelated development that threatens our pre-existing neighborhood, property values, and traffic accesses. Over the years, Eagan has set a pattern to invite and allow a substantial number of developments based on the premises that "bigger is better". This hasn't worked out for our R2 district in the past, so we are already suffering from a number of problems created in the surge to allow incompatible zoning to exist in many parts of our city. The Heritage Lane residents are universally in agreement with respect to the contesting of proposed development. The City Planning Committee passed this on to the Council without first studying key support data such as traffic counts and land use reviews. We hope that the Council will send this issue back to the planners to finish this work, before ruling on the matter. Therefore, we the undersigned petition the Council to review this proposal, sift through the hype and half caths put forth by the developer (who has purposely avoided negative aspects in their presentations, concems that do exist and are known to exist by the adjacent neighbors) aD3 Agenda Information Memo December 15, 1998 City Council Meeting B. MUNICIPAL CAMPUS generator FOR COUNCIL ACTION: Staff is seeking direction regarding this project. Should they proceed or is additional information necessary before a determination can be made. BACKGROUND: This item was deferred from the Council Agenda of November 17 to allow more time for compilation of information and to have a meeting with neighborhood residents to respond to questions. On Tuesday, December 8, a neighborhood meeting was held at 5:00pm. Distributed at that meeting was a draft memo prepared for the residents and for the Council (attached pages uS through.) Also attached on page QCi is a cost analysis of relocating the generator from the lift station to the police location. This also was distributed at the meeting. Those in attendance were shown the existing City Hall generator and then taken to Byerlys to view their generator, which is similar to the one being proposed. The meeting reconvened at City hall for follow-up questions and response by staff and representatives of DEAL. Attached are notes from that meeting prepared by Assistant City Administrator Verbrugge (pase thru a.13_). DEAI's response is on pages and identifying the cost of locating the generator at the two other locations on the City Hall campus as requested to be considered by the Council. These are deducts, however, they do not include the cost for any screening materials that the Council may wish to consider, i.e. plant material, screen walls etc. Until the type, materials to be used, and extent of screening is determined, the additional cost can not be estimated. Also attached are the previous materials provided the Council as attachment pageslk through' p The final attachment on page is an E-mail addressed to the City Council from Don Huges who is opposed to the lift station location. :10 f MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 11, 1998 SUBJECT: GENSET BACKGROUND The City Council has asked that the issue of the Municipal Center campus generator be re -reviewed. In response to the questions raised, staff thought it would be helpful if the review begin at the very beginning. Early History/Sequence of Events In early 1996, the Civic Arena Manager and Director of Park and Recreation began investigating a possible rate reduction program for electrical rates for the Civic Arena. The City of Bumsville had installed a stand-by generator for its ice arena that lead to reduced rates. The possibility for application at the Civic Arena was investigated. In July of 1996 Dakota Energy Alternatives, Inc. provided a preliminary report and cost estimate to the City for the Civic Arena. This report outlined probable costs and savings in electrical rates by putting the arena on a Rate 70 program. Rate 70 is a cheaper electrical rate structure, but in order to get the cheaper rate, the power is considered to be interruptible. That is, when the demand for electricity is at a peak, Dakota Electric can notify the consumer that it must discontinue using electricity. The difference in rates between the standard rate and the Rate 70 can be considerable if you're a large user of electricity. In many instances, the savings can be large enough to pay for a generator to be used for back-up power for those times when the electricity must be shut off. For the Civic Arena, the payback in savings was over 13 years. This was considered to be too long of a time period to be considered as a viable approach. Consequently, the idea was dropped. The Public Works/Utilities division pursued the concept and has subsequently installed a generator unit at the Cliff Road Water Treatment Facility. The Civic Arena did eventually go on the Rate 70 program in the spring of 1997 when it was determined that the Arena could use the rate 70 structure, but would have to shed 50kw at peak use. The arena installed the necessary load monitoring equipment and after months of review, determined that through load management, (shutting off ice compressors and other large building uses) the arena could qualify for the Rate 70 structure to take advantage of the cheaper electrical rate. Last year the saving was about $13,000; with a generator, the bill would have dropped $27,000. Campus Generator Because of the high energy use of the Police and City Hall buildings (each building has its own electrical feed) a preliminary investigation was undertaken to see if a Genset unit might be feasible for either of these buildings. This seemed more important to the Police building because the generator that currently feeds them is undersize and does not meet all of the Police needs during a power outage During the initial study, staff learned that Police, City Hall, sanitary sewer lift station and the Civic Arena were all on the same primary electrical feed from Dakota Electric. By combining the four locations into one, the potential existed for an economically viable project. March 1997 In March of 1997, staff presented several issues and possible options for discussion. First, the needs and advantages of a generator for the police were discussed. The current generator has a rating of 150kw. This generator is primarily for the "life safety" items within the police building, i.e., electricity for the holding cells and emergency lights. Not connected, the memo went on to say, was the mechanical equipment that supplies cooling and ventilation to the emergency operations center and ventilation to the dispatch center. The staff memo presented three alternatives for the Council to consider. 1. Hire an electrical engineer through Dakota Energy Alternatives to thoroughly review the options and provide a cost analysis. 2. Hire an electrical consultant to proceed with preparing plans and specifications for: • Generator for Police and City Hall only • The entire Municipal Center Campus 3. Move not to proceed with any additional work. The City Council selected option number I for additional stud). SStrine/Summer 1997 During the following months the study of a campus generator was explored. It was discovered that the same primary electrical lines that serviced the municipal campus also served the Dakota County Library. Since State utility regulations do not permit more then one customer to be serviced by this program, a resolution as to how the library could be switched off had to be found. Two other factors also resulted in a "wait and see" approach; the status of a second ice sheet and the large electrical demands it would place on the sizing of the generator, and in late 1997, the possible impact of an aquatic facility. March 1998 In March of 1998, a memo was presented to the Council seeking direction on whether or not to proceed with plans and specifications for a campus generator. The memo outlined the various issues of cost (lease vs. purchase), the impact of de -regulation, and co -generation. Direction to proceed with formal plans and specifications was given. On July 7, 1998 the Council awarded contract 98-15 to Ziegler in the amount of $523,343.47. Combined with electrical engineering costs and the costs for Dakota Electric to provide additional switching equipment and transformer, the total project (with rebates) was $610,724.75. This cost was approximately $75,800 less then the project's earlier estimate of $685,000. Based on the earlier estimate, the project had a payback of 9.35 years. As a result of the projects lower bid, the pay back is about one year less. Questions/Responses Q: Why does the City need a generator? And why not just individual generators instead of something so large? A: The generator is based on several needs and has several benefits for the City. • First, the existing generator for the police was installed in 1989 and does not supply all the power required for this building. • Second, City Hall does not have any back-up power in case of emergency. The importance of having City Hall on stand-by power is subjective, but if you were to ask the people of St. Peter this past spring about the importance, they would probably not disagree. • Third, the sanitary sewer lift station near Denmark has no back-up power. At this time it's not critical, If there is a power outage, now the sewage can back up until power is restored. When development occurs on the vacant property near here, sewage back up has the potential to go into homes, consequently, back—up power (generator) will be required at some point in the future at this location. • Some of the benefits of the campus generator include having back up power to the Civic Arena and Aquatic facility although that was not part of the original program criteria,. • In the long term the City also benefits by having lower utility bills, saving in excess of $60,000 annually once the generator is paid for. Part two of the question asks why individual generators weren't considered. Individual generators would be much more expensive to purchase and maintain over the life of the equipment. By combining the needs into one generator, significant savings can be made thus reducing the payback to less then 9 years. Q: How big is the generator? What size is it? A: The Generator is 1250kw and is approximately 37 feet in length by I I feet in width and 16 feet tall. Q: If the Civic Arena is on the reduced rate structure why have it on the generator? A: The Civic Arena has been on the Rate 70 structure for almost two years and is able to qualify by "load management." In short, the ice making equipment and other large motors in the building are shut off until after any peak alert. The reason the Civic Arena has been added to the generator is to save the additional $14,000 by reducing the coincidental demand to zero. Q: The concern is that the generator will be operated more then just for emergencies; that it will also be used for peak energy alerts. How many times is this likely to occur? A. There is no definite answer to this question, but this year (1998) there have been two instances for peak alert shut downs at the Civic Arena. Both shut downs were in June and lasted about four hours each from about 4:00 p.m. until 8:00 p.m. Last year (1997) there were also two shut downs. In 1996, DEA] had 6 shut downs for a total of 32 hours. Q: Isn't it likely that with a bigger generator the City is likely to experience more frequent and longer control peak alert periods? A: DEAI reports that peak alert is a systems wide approach. It is not selective based on size. ,Zgb'7 Q: Why put the generator in a park? This park was not intended for things like this. A: For good or for bad, parks are a frequent location for all types of public use benefits; storm water flooding, sewer, water and storm water pipes, well houses, lift stations, and water receivers are common to most communities and parks. Consideration for design is given to each use to make the utility as unintrusive as possible. A lift station already exists and a future stand-by generator is almost a certainty. Q: The City Hall campus seems like a logical choice for the generator. N by not place it near the Police Station replacing the existing generator? A: Locating the generator at this location has two consequences, in no particular order: • The location would be within the new road right-of-way that is being processed by the Engineering Department. • The cost is higher at this location. Q: How much more expensive is the generator at this location and why is it more expensive. A: Locating the generator at the Police building was about $65-70,000 more expensive. This was the estimate provided by the generator contractor. This estimate assumed that the generator would be removed from the sound proofing container it is enclosed in and would have a building surrounding it to match the existing Police building. The block and brick structure would be more expensive to provide, thus increasing the cost. In addition, there would be the demolition of the existing screen wall and the relocation of underground communication lines that enter the building at this location. Q: What do you mean by the new road right of way? A: The City has been in the process of platting the Municipal Center campus. Dakota County is requesting that the City provide additional right-of-way for Pilot Knob Road. With the platting, the generator would be located partially within the right-of-way. Q: Without the additional right of way, would the generator be in the existing right-of-way? A: No, but it would encroach into the required setback from a County Road. The City would have to grant itself a variance, something the City has not previously done with any building on the campus. Q: What about the cost of the road that has to be installed for the generator at the park location? A: The road was part of the original bid, which did not break out this cost. When this question was raised, C 1 Lilly, Landscape Architect, was asked to prepare a cost estimate for the road. His estimate, using unit quantity take -offs, is estimated at $16.000. The cost of the road could be reduced by reducing the width as was recommended by Planner Ingraham. Q: What about the William Bros. pipeline that is close to the proposed generator location in the park? Does the generator pose a threat for a fuel oil spill? A: The State of Minnesota Department of Pipeline Safety indicated that we are in compliance with setback requirements. Q: What about the noise level this generator will create. Isn't the noise level of the generator 21 55 decibels? I know what 85 and 90 decibels sounds like from the Metrodome crowds; 55 seems very loud. A: The engine/generator is enclosed in a "box" like structure that is designed to keep the noise of the engine inside as much as possible. There will still he some noise, however. The design standard is 55 decibels at 100 feet which is a standard set by MPCA. The generator's location in the park is approximately 350 feet from the nearest home on Denmark. Examples of sound decibel levels are: Normal speech 60 DBA Busy office 80 DBA Private office 50 DBA Q: How much money was planned for landscaping? A: $3,000 was estimated for landscape screening. Q: Can the generator be depressed into the park site so it's not so visible? A: There could be some minor changes made as long as rainwater drainage and access for service or repair can still be handled adequately. It would probably be better to provide stronger landscaping or a screen wall as opposed to trying to reconfigure the site. Q: What would be the cost of a screen wall" A: The cost would depend upon the type of construction materials and size. If some type of masonn wall was considered, $16,000-$18,000 would be a planning number. 007 Cost Analysts of Relocating the Generation Site from the Lift Station to the Police Station Deducts Associated with not Building at the Lift Station Deleting the enclosure will include sound attenuation, fuel tank engine exhaust, fire suppression, and electrical and mechanics[ work inside the enc:osum. Deduct ......... $101,241 Dexting the site work will include soil correction, concrete pads, trenching, and asphalt driveway. Deduct......... S55,334 Deleting the site electrical work will include 490 Volt and 15 kV feeders and condu t and setup of the transformer, outdoor switchgear cabinets, and metering cabinet. Deduct ....... $30,004 Adders Associated with Building at the Police Station Provide brick building and engine accessories to hoose engine generator set in structure to thatch the existing police station construction. Tbu will include masonry and brick structure and screen wall, engine exhaust system, fuel tank, sound attenuation, and rue suppression. Add ........... S196,057 . Provide site eleetrial work This will include 490 Volt and 15 kV feeders and conduit, setup of the transformer, outdoor switchgear cabinets, enclosure power and lights, emergency breaker and feeder for police station to replace the existing standby generator, and removal of the existing generator. Add ........ S56,029 Provide rtnta: generator to cover the police station after the existing unit is removed until the new generator is available. This will include pick-up and deiivery, hookup, temporary cable and fuel for four months. Add ........ S9,900 Original laid Amount 5501,943.75 Total Deducts 5196,5.19.00 Tota] Adden 5260,986.00 New Project Cost 5576,350.75 Cost Difference 574,407.00 OJ� 1 P. 2 R-98% 4636107 12-08-98 04:57PM P002 7147 Q&A PROPOSED MUNICIPAL CAMPUS GENERATOR The proposal for a new energy- and cost-saving generator for the municipal campus has met with opposition from some members of the neighborhood where the generator is to be located. A neighborhood meeting was held on Tuesday, December 8. Nine residents met with Parks & Recreation Director Ken Vraa and representatives of Dakota Energy Alternatives (DEA) to discuss the residents' concerns. In addition to the discussion, the residents visited the DEA generator at the Eagan Byerly's to get a sense of size and operational noise level A summary of the issues voiced by residents at the meeting is provided below in question and answer format, including mention of how residents seem to view some of the issues based on their comments. W by is the generator being recommended, and which jaahties will itpowrr? Ken reviewed the hision of the process leading the City to how a generator would benefit the city and the facilities served including the sanitary sewer lift station. City hall, Police. Civic Arena and Aquatic facility. Specific resident concerns to these issues are addressed in greater detail below. Where is the generatorgomg to be located'' Tlx two possible locations %vic reviewed DEA noted tial the first location that they looked at was up at the current location of the existing generator and the park location. It was noted that the generator should be located at the ends of the primary seryice line Residents' concern is that that placement of the generator in a depressed site by Denmark will increase the possibility of diesel frames lingering like fog, and the possibility that noise will roll up the landscape f{ by is this the preferred location In order to tap into the power line, the generator must be located on one of the ends of the loop The residents think the loop end near the police station makes more sense than the loop end in the park Is the generator enclosed' Yes. There is a shell around the actual generator to protect the generator and to attenuate noise Landscaping was to be prcnided as a screen. Plans do not currently include a more decorauve enclosure, such as a brick fagade or a wooden fencing. When will the generator run? The generator will only run during excessive energy consumption periods These penods usually occur on only the hottest and coldest days of the year, and usually between the hours of 3 00 p.m and 10 im p.m According to DEA representatives. it would most likely run only 8-10 days in a year. Last year the Civic Arena was put on peak alert twice and twice this year The residents seem to be concerned that the generator will run more frequently than is being advertised. Tiley cannot offer any substantive proof however, that DEA is wrong in their estimation. How loud will the generator be? Specifications for the new generator estimate it will produce sound levels of 55 dbA at 200 feet. The generator that was visited at fhvrly's was not designed with as strict of noise level and was monitored at 65 dbA Sound measurement is not linear. but rather loganthmic Roughly. a 5.6 dbA reduction is a halving of the noise. In this case, the proposed generator at 10 dbA quieter than the Bverh's generator would produce noise that is half. and half again. as quiet as Byerly's. Residents were disturbed by how loud they perceived the generator at Byerlv's to be. At their greatest distance, they were standing approximately 125 feet from the generator The nearest home to the proposed quieter generator is at least 200 feet. Once the generator was tumed off, background levels of noise from Byerlys operations and traffic noise from 35-E was new 55dbe Has an em tronmental studv been done to determine if diesel fumes will be dangerous No. An environmental review was not required for this project. Neither DEA nor staff can say with 1001/, assume a that diesel (nuns will not be an issue It is important when considering this to remember that diesel fumes can only be experienced when the generator is running which is not expected to be more than 8-10 days in a year and for no more than 4-6 hours on those days. Residents expressed concern that diesel fumes will linger in "the bowl." the low -ping area where the generator is proposed to be placed. According to the residents, this bowl effect is similar to fog that stays in the low ground for extended periods of time One resident said then' don't oxessarih stay indoors on the hottest dans. but would be outside on their decks or working in the yard. Is there an annual inspection of the generator to measure sound levels or diesel fumes No. The generator is regularly inspected by DEA to be sure it is functioning properh Residents seemed to want assurance that air qualm' and noise would be measured on a regular basis. Doesn't the current generator provide enough back-up a1readv7 The current generator only scnes the sen essential functions of the police department - heating and cooling power to the holding cells, power to the dispatch center. and emergency lighting Some of the residents stated that in an emergency it was not necessary to power Cin Hall and all areas of the police department, the lift station. the civic arena and the aquatic facilin It is important to remember that the generator is not just for emergency situations. but for occasional peak use penods when day -today functions are still neccsun Does the generator hm a to he built now' No. There is nothing requiring the Cin to build this generator. The benefit of the generator is that it will provide a substantial energy cost savings to the City - estimated between $70.000 and $75,000. fi by not build a smaller generator to backup essential grnernment functions only, not including the civic arena and aquatic fachr0 The cost savings for a smaller generator are not supported by the expense of a new generator Nhv can't a generator be installed nest to the police department, city hall or the croc arena9 The other end of the loop that the generator may be attached to is on the northwest side of the police station The new nghtof-way and easement only allows seven (7) feet of available space to build an eleven (11) foot deep generator Other possible placement sites on the campus - including the south side of the police station, the open space on the southeast comer of City Hall, and next to the civic arena - are not located on the access points of the power loop. There would be increased expense to make the necessary connections It was also recognized that the Chic Arena location would put the generator closer to residents homes which is something that this group seems to be opposed to Residents seemed to think that the City should incur the additional expense required to put the generator at another location on camps and extend the payback time on the generator N'auld you want fins in vour backvard? Among all the issues. this seemed to be the most real concern for the resident Then are concerned that the generator is an eyesore and may even cause properly values to decrease One resident went so far as to say that the value of the generator made perfect sense to him and even understood wh% the Ca} wanted to put it in the proposed location, but just didn't want it behind his house How much more would rt cost to place rhe generator south ojthe pohae hwlding or ro the southeast of Can Hall? He want to make the Council aware ojthese alternative locations' DEAL offered that it could add from $10,000 to $20,000 but this cost would have to come from DEA after they have reviewed the issue Abetter estimate could be available by the Council meeting after DEA engmeers reviewed this Residents wanted to be assured that the council would have an opportunih to consider these two alternatives. Cost should not be a concern. Could we get o perspective of a view from a home on Denmark of what this would look tike. Staff indicated that it would try to have two perspectives drawn up from the beck of the two homes north of the access road .aj5 Generator Site Analysis Site A - Denmark Lift Station Pros Natural Screening New DEA Distribution Line Bid Price $589,324.75 Cons Close Proximity to Residential Lou Site Work - Paved Driveway Additional Snow Removal Site B - West Side of Police Station Adder Pros Near DEA Distribution Line Replaces Existing Standby Generator Brick Building Site C - South of the Police Station Pros May Replace Existing Standby Generator Site D - East of the Parking Lot Pros Reduced Sound Constraints May Replace Existing Standby Generator $94,407 Cons Need Variance from Road Right of Way Higher Cost Budgetary Deduct S25,000 Cons Reduces Ability to Expand Police Station May Require Screen Wall and Brick Building Budgetary Deduct 510,000 Cons May Require Screen Wall and Brick Building cu•. •ate (mor •ra. ■o.q I a-, "MOCKV cow"i . ( i OWOJ" R. N FROM: DATE: MEMO city of eagan TOM HEDGES, CITY ADMINISTRATOR KEN VRAA, DIRECTOR OF PARKS AND RECREATION NOVEMBER 16, 1998 SUBJECT: LOCATION OF GENERATOR ISSUE: Potential relocation of the municipal center campus generator from the lift station location to City HalUPolice. BACKGROUND: In response to the request to relocate the campus generator next to City Hall, Dakota Energy Alternatives Inc. (DEAI), Kaeding and Associates, electrical consultants and the generator contractor have been re-examining the possibility of locating this generator at City Hall. It's important to remember that this is a complex issue involving more then just having available space. Consequently, this has been a time consuming issue to determine whether or not relocation is feasible. Review and approval by Dakota Electric must be gained to insure compliance with their regulations and those of the Public Service Commission, which regulates public utilities. Another issue to be considered is that the new generator must be connected prior to the transformer in order to supply power to the entire campus. The Police must have a stand-by generator after the transformer to insure operation of the life safety aspects of the holding cell. Consequently, the potential for having two generators side by side has been an issue. Staff has asked the consultants and contractor if it is possible to modify the equipment by providing separate feeds or switching equipment or transformers to be able to provide back- up power to meet both pre and post police transformer energy requirements. This does appear to be possible, but has some consequences. COST AND CONSEQUENCES: Relocation to the Municipal Center campus appears, at least from an engineering perspective, feasible. The proposed location would be in the same general location as the current generator. To accommodate the generator, switching equipment and additional transformer, a revised layout from that proposed near Denmark has been designed. This includes a separate building enclosure with roof structure. In order to locate the generator on -campus however, significantly more space will be required (approximately 16' x 52'). The City will have to grant itself a variance to the setback from a county road, something the Council has not previously considered with any building on the campus. The variance would be for approximately three feet over a distance of 52 feet in length. The location will also block two of the lower level office windows of the Police wing. The work involved includes the removal of the existing generator, a portion of the screen wall and relocation of the telephone and fiber optic cable that enters the building along the west wall of the police building. The screen wall is 13 feet from the police building and lies on the setback line from the county road, a portion of which would be retained to screen the transformer. DEAI and the Contractor have estimated the additional costs to complete this work as follows: • $5,000 for re-engineering fees. • $65,000-75,000 for removal of existing generator and construction of building and pad for new generator. (This includes $7,000 for salvaging the existing generator) • In addition, a rental generator will be required to be connected during the time frame that the existing generator is removed to allow for construction and connection of the new campus generator; estimated at 3 months at $1,900 per month. • Relocating the telephone and fiber optic lines have not been estimated. VISUAL INSPECTION: Staff has placed markers at both generator locations in case Council Members wish to visit either location to see where the generator would be placed. Also attached are photos taken that illustrate the potential generator locations. The first set of photos provide general views of the Denmark location and the second set reflects the existing generator, screen wall and approximate comer locations for the generator enclosure. SOUND: A question was asked regarding the sound level for the generator as designed. The specifications provide that the sound level be no higher then 55 decibels at 100 feet. The home nearest the generator on Denmark is approximately 350 feet away. 'TelaK/loWlell I IIX4li (I)a Staff is seeking direction regarding the request for relocation. ATTACHMENTS: • Materials form Council meeting of November 2, 1998. • Photos Mayor Tom Egan and Council October 08, 1998 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Location of power generator in Windcrest Conservancy Park Dear Mayor and Council: We recently met with C.J. Lilly and staff in response to your September letter requesting input on landscaping for the proposed power generator that will service the Municipal campus. The neighborhood is upset that the council did not seek our input in locating this generator. I met with Tom Vagts from Dakota Electric and its clear that the generator can be located next to the Police station. Moving the generator to your Municipal area is the right thing to do. 'We were told that the Police station location would cost more money, because of screening costs. These costs should be more than offset by not needing to construct a very long and wide bituminous roadway through our neighborhood play area. This generator represents a noisy, smelly intrusion into our neighborhood. Not to mention the fact that Windcrest Park is a conservancy park which purpose is to "conserve and manage sensitive natural areas in the community." This generator is too large and obtrusive to even consider placing in a residential neighborhood. We the friends of Windcrest Park are requesting you move the generator to your Municipal campus. We are requesting that the council put this issue on some upcoming agenda, so the neighborhood can voice our concerns in person. Sincerely, cc: Pat Awada, Bea B lomquist. Sandra Mason ,Theodore Wachter *IF i rr M1mm1y M 1. qtf PI IM 1ftA� 1 .�7w. i rr M1mm1y M 1. qtf PI IM 1ftA� .�7w. .:. - Y..dr.Y.�� wry• ��� IMG I A M A ■ ASSOCIATES (n, e4ua0 October 6, 1998 le,,,"e,/rte,,efi,e Tom Hedges, City Administrator h'I F4uot 9 Drur. City of Eagan le.r m, 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Municipal Center Emergency Generator Dear Tom: The following are my impressions and suggestions based on the neighborhood meeting held on October 5, 1998: hborhood The neighbors who attended the meeting (4 homeowners who live near the lift station site) are opposed to the lift station generator site. They were not interested in discussing landscape screening ideas. They do not want the generator to be located at the lift station site and do not want their view or "their park" changed. They will be requesting this issue be brought up with the City Council and they will ask that the generator be located at the Police Station site. They are upset about the pool project and this issue further compounds their frustration. B.l Lift Station Site I feel the lift station site is the appropriate location. In order to minimize the scope of the land alteration, I recommend the following revisions: 1. Reduce the generator and related equipment footprint to the minimum needed for proper function. 2. Reduce the access drive to 12 feet wide. 3. Do a tree survey of the construction area and preserve the maximum number of beahhy trees. 4. Add landscaping to screen the generator and related equipment. 5. Offer to add landscaping to help screen the existing lift station and electrical pedestals. 6. Show comparative noise and emission information for this generator. 2659 D".0ft l.er..e South Smite 100 B e': i' .... �, ... - . C.l Police Station Site Further evaluation is needed to determine the feasibility and added cost of placing the generator at the Police Station. Can the existing generator be removed and replaced by the new larger generator? I have beard two conflicting opinions regarding the need to keep the existing generator. Perhaps Ton Vagts could speak with Eagan Police or the Bureau of Criminal Apprehension to determine the specific requirements. If the existing generator must remain, the area for the new generator is further reduced. 2. Potential conflicts with existing underground utilities should be evaluated. This could dramatically effect the construction cost. City Hall and the Police Station appear to be at the standard setback of 50 feet from the Pilot Knob Road right of way. If the generator and screen wall are determined to be a "structure", a variance to the setback requirements may be needed. Attached is a copy of the analysis of the emergency generator site alternatives. I presented this information to the neighbors, but they did not request a cop) of the report. Please review these items and call me if you want my firm to further address the above issues. S`incerel), Greg Ingraham, AICP President CC: Ken Vraa C.J. Lilly Tom Vagts, DEA �d 1 Eagan Municipal Center Complex Emergency Generator Location Analysis Electrical Site Plan Alternatives Introduction The City of Eagan plans to install an emergency generator to supply power to the Municipal Center Complex (police, city hall and life safety) and utility lift station during a power outage. The generator will ensure that electrical service to the area is not disturbed during a blackout. The following summary is an assessment of three possible locations for the generator site. The assessment is based on the following major issues and applies an estimated additional cost to each alternative. This additional cost is the cost to the city in addition to the original plan. The original plan included the placement of the generator and supporting entities at a site already near an electrical switch and the creation of a 15' access drive for maintenance. Major Issues Electrical Switch In order for the generator to perform properly and not damage the existing infrastructure, it must be located at a "switch" along the electrical line. Two switch sites exist within the City Hall Complex, one near the intersection of Pilot Knob Road and Westcott Road, and one near the southeast corner of the site. If the generator is placed at a site other than the two switch locations, a new switch and additional cable and communications are necessary, which adds costs to the project. The minimum additional cost would be $35,000, plus any screening that may be necessary. Visual Aesthetics The City of Eagan is interested in placing and screening the new generator in a way so that the new structure is not visually obtrusive to neighbors and passers- by. The City plans to provide whatever screening is necessary to provide an aesthetically pleasing site plan. Noise disturbance is not a major issue, as the noise created from the new generator will be less than that of a car idling Access The new generator must be located at a site with drive access available. In order to fuel and maintain the generator, a vehicle must be able to have access to the structure. This plays an important role in the selection of the site, in order to place the generator on a relatively easily accessed area. ��suu• •fuc�u�s M Site Alternatives A/temative A Alternative A is located near the southeast comer of the new pool next to an existing lift station and utility access (see map). This site is currently vegetated on the north end of the drive, which is where the siting of the generator is proposed. This site alternative was chosen for the ability of the vegetation to hide the generator and the ease of bringing a drive off an existing utility access This alternative incurs an additional cost of approximately $3500 for additional and buffering with vegetation (see table). Consultant recommendation for this site would be to protect and preserve as much of the woody vegetation as possible to provide an immediate and permanent screen from the neighborhood residents, and to selectively place new landscaping to further screen the generator. Alternative B Alternative B is located near the police station on the corner of Pilot Knob Road and Westcott Road. Several utilities and a screen wall already exist in this location which is near the parking lot for access. The existing utilities include a small emergency generator and storm and sanitary sewer lines. The existing generator is a requirement for the police station and serves life safety functions Alternative B would include the removal of a portion of the existing screen wall The new generator would be sited directly south of the existing generator and would require an extension of the screen wall. The additional costs for this plan would be the revision of the existing wall as well as the construction of the new section of screen wall. The screen wall would act as a visual barner from the roadway. Additional costs are estimated at $16,500. Alternative C Alternative Site C is located near the newly constructed ice arena building and parking. Placement of the structure would be behind the buildings, near the parking tot and drive so as to provide access to the generator. Site C is not located near a switch and would therefore incur a large additional cost to the project. The new generator would require a new switch, new communications and additional cable connecting it to an appropriate switch site. The site would also need to be screened with vegetation so it would not be visually obtrusive Additional costs would be from $40,000 to $55,000. Recommendation Alternative A (lift station site) is the best location for the generator. Care should be taken to protect existing vegetation, and the City should work with adjacent residents to selectively place landscaping to screen the generator. Alternative B is acceptable but has a high ($16,500) additional cost and has many conflicts with existing underground utilities. Alternative C is not acceptable due to costs and space limitations Eagan Municipal Center Complex Emergency Generator Electrical Site Plan Alternatives A , E)dsting utility i E>asting vefleation fCC screen At site of e)dsting electrical sw tch E)asting utility access A e uate area ate visibility tree removal $3,500 stative screening-- -- - cost for Altamativ� A '15A—m— &—men B Police station At site of ewst ng Public visibility Revise s>asting screen =1,500 utili areiI electrical switch__ wall Drive access available E)dsting utility conflicts Masonry wall to screen $15,000 -- __ new_generator Setback limitations Limited space CW for AIEa_m_atiw B _ :7a'n00 C New civic arena Drive access available Not at sits with Additional switch, =35,000 rear parking electrical switch cable, communications area _ —_- _Setback limitations Umited,�ce 'V 0 Total addNionil cost for ANaltstlw C �IO,1100- •Cost additional to orlonal psn"Or and associated ullltles, bated at soththtp awtbh pOK - ��auu• �sti�u��n Eagan Municipal Center Complex ® Q e Generator Location Comparison Good Fair Poor Function swilcli Installation Space Access utility Conflicts Public View Private View Tree Removal Screenirg Addi xyW Cost Existing utility easement , . , , Q Q Vegetation $3,500 Site A Police Station utility area , Q . 8 8 Wall $16,500 Site B New civa arena rear ng area e e . 8 Combination S40,000- parking $55,000 Site C city of eagan As I mentioned on the telephone, the residents near Denmark Avenue have addressed a letter to City Administrator Hedges asking that they be placed on a Council Agenda in order to request that the generator be relocated near to the police building. This is scheduled for the Monday, November 2 meeting The residents letter states that you indicated the generator could go there, implying that there are no other issues that might prohibit it from being sighted there. Planning consultant Greg Ingreham followed up w ith a letter that indicates there were some question as to why the existing police generator could not be replaced with the new one. Residents may nowbelieve that this is an option. It was my understanding from the electrical consultant that this was not feasible. The reason stated was that the new generator must be on the primary electrical line, while the police generator must be wired in after the transformer. This was the requirement of the Department of Corrections since the existing generator is considered a life safery generator and supplies the electrical needs for the jail holding cells. This requirement precludes the replacement of the existing unit. Would you please re -review this issue with the electrical consultant and also with the appropriate staff from the Department of Corrections to clarify. It would also be appropriate for you and our electrical consultant to review the earlier data regarding the costs and constraints for the placement of the generator at the Cir) HaILPolice location that were developed early in this review process. if you believe that there is a location that presents an option from an electrical engineering perspective, please prepare a location map so this can be reviewed by other City staff, i.e. planning, engineering and inspections for compliance with other code requirements. Please try to have this completed and back to me by October 26" so there is ample time for review by the City. _ Thanks for our p pt attention to this issue. Ken i'f33— Director of Park and Recreation i cc: Tom hedges, City Administrator Greg Ingraham, Planning Consultant MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 36K P1.07 KNOB POA) THE SYMBOL Or STRENGTH AND(CGROWTH IN OUR COMMUNITY 3s"' "O`A`.V A% M` EAGAN. WNNESOTA 56122 1180P"ONE (OSI)EBt.rpM C«ONE EAGAti rt!SO'A FAA (W1661 -MM2 Eauai Oaoortiwvry Emalc ' _` O6E .. THOMAS EGAN Mpyp October 15, 1998 PATRICIA AWADA IEA BLOMO'JIST SANDRA A MASIN THEODORE WACHTER Mr. Tom Vagts Cov ov* +o•, Dakota Energy Alternatives, Inc THOMAS HEDGES 4300 - 220" Street West Cfr Aam-ancla Farmington, MN 55024-9583 E J VAN OVERBFKE Gry CO'k Dear Tom, As I mentioned on the telephone, the residents near Denmark Avenue have addressed a letter to City Administrator Hedges asking that they be placed on a Council Agenda in order to request that the generator be relocated near to the police building. This is scheduled for the Monday, November 2 meeting The residents letter states that you indicated the generator could go there, implying that there are no other issues that might prohibit it from being sighted there. Planning consultant Greg Ingreham followed up w ith a letter that indicates there were some question as to why the existing police generator could not be replaced with the new one. Residents may nowbelieve that this is an option. It was my understanding from the electrical consultant that this was not feasible. The reason stated was that the new generator must be on the primary electrical line, while the police generator must be wired in after the transformer. This was the requirement of the Department of Corrections since the existing generator is considered a life safery generator and supplies the electrical needs for the jail holding cells. This requirement precludes the replacement of the existing unit. Would you please re -review this issue with the electrical consultant and also with the appropriate staff from the Department of Corrections to clarify. It would also be appropriate for you and our electrical consultant to review the earlier data regarding the costs and constraints for the placement of the generator at the Cir) HaILPolice location that were developed early in this review process. if you believe that there is a location that presents an option from an electrical engineering perspective, please prepare a location map so this can be reviewed by other City staff, i.e. planning, engineering and inspections for compliance with other code requirements. Please try to have this completed and back to me by October 26" so there is ample time for review by the City. _ Thanks for our p pt attention to this issue. Ken i'f33— Director of Park and Recreation i cc: Tom hedges, City Administrator Greg Ingraham, Planning Consultant MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 36K P1.07 KNOB POA) THE SYMBOL Or STRENGTH AND(CGROWTH IN OUR COMMUNITY 3s"' "O`A`.V A% M` EAGAN. WNNESOTA 56122 1180P"ONE (OSI)EBt.rpM C«ONE EAGAti rt!SO'A FAA (W1661 -MM2 Eauai Oaoortiwvry Emalc ' _` O6E .. Maria Karels From: Don Hughes Sent: Thursday, December 10, 1998 6:47 AM To: council@ci.eagan.mn.us Cc: dhughes@pclink.com Subject: Proposed Location of Emergency Generator for Eagan City Campus >Mayor Egan, Councilmembers, >I feel it is very important to make sure each of you are aware of my concerns regarding the placement of an emergency generator for the Eagan City Campus. I want to officially register my objection to the proposed location of the generator and ask for time before the Council under old business at the 12/15 City Council meeting. >In July my wife and I purchased our home on Denmark Ave., four houses from the park where the City of Eagan is proposing to locate the emergency generator. We reviewed more than 35 homes in surrounding cities and neighborhoods before we chose 3941 Denmark Ave. We selected this home because of its peaceful, natural settings in back of the property, the nearby park area and the positive impression we got about the City of Eagan. The City of Eagan's Web site states "Amid rolling hills, ponds and green space, the City of Eagan is a successful and progressive Community, conveniently located........" At a focussed level I feel these attributes are being threatened with the implementation of this proposal and other construction already in progress >I am very concerned that the city is proposing to locate a structure the size of a house trailer, with noise levels greater than 55 - 70 DBA, in a natural park setting located in the middle of a residential neighborhood Would you want this in your "back yard" regardless of landscaping plans someone may think is appropriate? This kind of city planning does not seem to be consistent with "serving the people". My 9 -year-old daughter plays in the park regularly with other neighborhood children and I do not support the idea of putting in roads and structures such as this when, considering its purpose, other sites are more appropriate. I strongly believe there are more appropriate sites. >The grassy area on the southeast side of City Hall was discussed along with the north and south west side of the Police station in a 12/8/98 meeting with Ken (City of Eagan Parks and Recreation Department) and 3 Dakota Electric executives / employees Dakota Electric agreed to prepare an estimate to locate the generator on the southeast site in time for the 12/15/98 City Council meeting. I urge you to please consider the alternative site(s) I will be at the 12/15 City Council meeting to voice my objections to the proposed residential park site. If you have any questions or wish further clarifications on my stand please feel free to contact me at the number below I am asking for your support in keeping the neighborhood a peaceful and pleasant area >Thank You, >Don Hughes >905 - 3857 Agenda Information Memo December 15, 1998 Eagan City Council Meeting NEW BUSINESS A. ORDINANCE AMENDMENT TO CHAPTER 10, REGULATION OF FERRETS ACTION TO BE CONSIDERED: To approve an ordinance amendment to allow lawful ownership of ferrets in the City. FACTS: On November 17, 1998, the Eagan City Council approved the request to change Ordinance 10.11 to allow people to lawfully keep ferrets in the City. The reason ferrets were not included in the ordinance was because there was not a recognized rabies vaccination approved by the Minnesota Board of Animal Health. ■ A one year vaccine is now available and has been approved by the Board of Health. The Police Department has received a number of requests from the community in regard to ferret ownership and the City Attorney has made the attached appropriate changes to the ordinance. ATTACHMENT: • Ordinance amendment on pagesa through. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRDAES AND OFFENSES" BY AMENDING SECTIONS 10.11 AND 10.12 REGARDING REGULATION OF FERRETS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter is hereby amended by changing Section 10.11, Subd. I. to read as follows: apply: Subd 1. Definitions. For the purpose of this section, the following definitions shall t t t F. Ferret means anv male or female domesticated Polecat, whole or neutered 1` G. Hearing officer means the city administrator, or any other city employee, as duly appointed by the city administrator. & H. Owner means any person, firm, corporation, organization, or department possessing, harboring, keeping, having an interest in, or having care, custody, or control of a dog or cat. 14- 1. Potentially dangerous dog means any dog that has: (1) When unprovoked, inflicts bites on a human or domestic animal on public or private property; (2) When unprovoked, chases or approaches a person upon the streets, sidewalks or any public property in an apparent attitude or attack; or (3) Has a known propensity, tendency or disposition to attack unprovoked, causing injury or otherwise threatening the safety of humans or domestic animals. I- J. Substantial bodily harm means bodily injury which involves a temporary but substantial disfigurement, or which causes a temporary but substantial loss or impairment of �aq the function of any bodily member or organ, or which causes a fracture of any bodily member. Section 2. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 2, to read as follows: Subd 2. Running at large prohibited It is unlawful for the owner of any dog, of cat or ferret to permit such animal to run at large. The police officers or animal control officer may seize, impound or restrain any dog, of cat, or ferret found running at large. Subdivision 4 and 5 shall apply to any dog, of cat, or ferret impounded under this subdivision. Section 3. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 4, to read as follows: Subd. 3. Disposition of impounded dogs, or cats and ferrets. A. Notice of impounding. The officer who seized, impounded or restrained any dog, of cat, or ferret pursuant to subdivisions 2 and 3 of this section shall, without delay, notify the owner, personally or through the United States mail, if such owner be known to the officer or can be ascertained with reasonable effort, but if the owner be unknown or cannot be ascertained, then the officer shall make available to the police department, city hall and impounding kennel for public inspection the following information: (1) A description of the dog, cat or ferret, as applicable; (2) Location of impoundment, and (3) The condition for its release. B. Redemption. All dogs, of cats, and ferrets (hereinafter "the animal" l seized, impounded or restrained pursuant to this section must be held by the poundmaster for redemption by the owner for at least five regular business days of the pound. For the purpose of this section, "regular business day" means a day during which the pound is open to the public not less than four consecutive hours between the hours of 8:00 a.m. and 7:00 p.m. If, after the five regular business days the owner does not claim the deg animal, then any right of redemption shall be deemed to have been waived, and the deg animal shall be disposed of as provided in subparagraph C of this subdivision. Any impounded deg er eat animal shall be released to its owners, as follows: 1. If saeh deg of eat the animal is owned by a resident of the city, after payment 2 OBJ v of the impounding fees, and, in addition, in the case of a dog, purchase of a license. 2. If seed deg eF eat the animal is owned by a person not a resident of the city, such owner must provide proof of rabies immunization of ^-•' S•_Ec d6g Oeat - the animal within 48 hours of release, excluding Saturdays, Sundays and legal holidays, and payment of the impounding fee for the period for which the deg efeet animal was impounded. C. Disposition of unclaimed dogs er< cats or ferrets. Any dog, of cat, or ferret which is not claimed within the five-day period, as defined in subparagraph B of this subdi%ision, must be made available to any, licensed institution which has requested the animal as required by Minn. Stat. §35.71. If a tag affixed to the animal or a statement by the animal's owner after the animal's seizure specifies that the animal may not be used for research, the animal must not be made available to any such institution and may, in the discretion of the pound, be sold for not less than the amount of the required licensing fee, if applicable, to anyone desiring to purchase the animal, or be destroyed in a proper and humane manner after the expiration of the five-day period. Section 4. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 5, to read as follows: Subd S. Animal pound records. Upon the impoundment of any dog, of cat, or ferret pursuant to this section, an accurate record of the time of such impoundment shall be kept on each animal. Impoundment records shall be preserved for a minimum of six months and shall shown (1) the description of the animal by species, breed, sex, approximate age, and other distinguishing traits; (2) the location at which the animal was seized; (3) the date of seizure; (4) the name and address of the person from whom any animal was received; and (5) the name and address of the person to whom any animal three months of age or over was transferred. Section 5. Eagan City Code Chapter is hereby amended by changing Section 10. 11, Subd. 10, to read as follows: Subd 10. Rabies control. A. Inoculation. Any owner of a dog, of cat, or ferret over six months of age must have such dog, of cat, or ferret inoculated against rabies in accordance with this subdivision and possess a certificate of a veterinarian duly licensed to practice veterinary medicine within the sate, which certificate shall state that the dog, of cat, or ferret has a current inoculation 3 X31 against rabies. Any dog vaccinated with a modified live or trimmune killed rabies vaccine shall be revaccinated at no more than 24 -month intervals; any dog vaccinated with any other killed rabies vaccine or while under 12 months of age shall be vaccinated at no more than 12 - month intervals. Any cat shall be revaccinated at no more than 12 -month intervals for any and all types of vaccines used. Any ferret shall be re -vaccinated in 12 -month intervals with veterinarian approved vaccines for ferrets. B. Animal bites. 1. Persons bitten. (a) Whenever any dog, of cat, or ferret has bitten a person, the owner, having been so notified either orally or in writing, must: (1) provide a certificate of current rabies inoculation; and (2) immediately quarantine the dog, of cat, or ferret at the owner's home or other suitable place of confinement as directed by the responsible officer of the city for a period of ten days after the occurrence. (b) During the quarantine, the dog, of cat, or ferret shall be securely confined in a building, locked kennel or a yard which is enclosed by a fence not less than five feet high and so constructed that the animal cannot escape or otherwise leave the enclosure, and which will not permit other animals or persons to enter, for the purpose of preventing the animal from biting or otherwise coming in contact with persons or other animals. (c) If the dog, of cat, or ferret dies or shows sins of illness or if it escapes, the animal control officer or police department must be notified immediately. The confinement, testing and treatment costs, in addition to all other expenses incurred, as the result of a dog, of cat, or ferret biting person, shall be at the expense of the owner of the animal. (d) In the event that a certificate of current rabies inoculation is not provided or upon a reasonable suspicion that the dog, of cater ferret may be rabid, the dog, of cat,or ferret shall be immediately seized and subjected to the necessary tests by a doctor of veterinary medicine for the purpose of determining if it is infected with rabies. Any animal, other than a dog, of cat, or ferret which has bitten a person may be destroyed and taken to 0 4�3;� the university diagnostic lab to be determined if the animal has been infected with rabies. 2. Dog, or cat or ferret bitten (a) Whenever any rabid -bearing animal has bitten a dog, of cat, or ferret the owner of the bitten dog, of cat, or ferret, having been so notified either orally in writing, must: (1) provide a certificate of current rabies inoculation to the police department; (2) immediately revaccinate the dog, or cat, or ferret; and (3) immediately quarantine the dog, of cat, or ferret at the owners home or other suitable place of confinement as directed by the responsible officer of the city for a period of 180 days. The dog, of cat, or ferret may be released from quarantine after 40 days if the following are satisfied: (l) The dog, of cat, or ferret was vaccinated for rabies at least 21 days before exposure; (2) The dog, of cat or ferret was revaccinated for rabies immediately after exposure, at which time the 40 -day period shall begin; and (3) A written report as required by state law is received by the board of animal health. (b) Any quarantine of a dog, of cat, or ferret under this subparagraph shall be in accordance with subparagraph B, item 1(b) of this subdivision. (c) If the dog, er cat, or ferret dies or shows signs of illness or escapes, the animal control officer or police department must be notified immediately. the confinement testing and treatment costs, in addition to all other expenses incurred as the result of a dog, of cat or ferret bitten by another animal, shall be at the expense of the owner of the dog or cat bitten. (d) In the event that a certificate of current rabies inoculation is not provided or the owner of the dog, of cat, or ferret bitten failed to comply with the provisions herein or, upon a reasonable suspicion that the dog, or cat, or ferret may be rabid, the dog, of cat, or ferret shall be immediately seized and subject to the 5 4�3 necessary test by a doctor of veterinary medicine for the purpose of determining if it is infected with rabies and shall be quarantined as provided in subparagraph B, item 1(b) of this subdivision. Any animal, other than a dog eF cak or ferret which has bitten a dog eF ca% or ferret shall be destroyed and taken to the university diagnostic lab to be determined if the animal has been infected with rabies. Section 6. Eagan City Code Chapter is hereby amended by changing Section 10. 12, Subd. 1(B), to read as follows: B. Animals include farm animals and all other animals, reptiles and feathered birds or fowl, except dogs, cats, ferrets, gerbils, hamsters and caged household birds. Section 7. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation— and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 8. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Thomas A. Egan Its: Mayor Date Ordinance Published in the Legal Newspaper: 3 �3q Agenda Information Memo December 15, 1998 Eagan City Council Meeting B. ORDINANCE AMENDMENT TO CHAPTER 10(PUBLIC PROTECTION. CRIMES AND OFFENSES) BY AMENDING SECTION 10.40, SUBD. 1. REGARDING ADOPTION OF THE 1997 MINNESOTA UNIFORM FIRE CODE ACTION TO BE CONSIDERED: To approve the ordinance amendment adopting the 1997 Minnesota Uniform Fire Code. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the adoption of the 1997 Minnesota Uniform Fire Code. • For enforcement purposes the City simply adopts the most current Minnesota Uniform Fire Code as a part of the City Code and does not reproduce any detailed regulation. ATTACHMENTS: • Enclosed on page mrL2,�i is a copy of the proposed ordinance amending the City Code. a,W ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MR4NESOTA, AMENDING EAGAN CITY CODE CHAPTER TEN ENTITLED "PUBLIC PROTECTION, CRI [EES AND OFFENSES" BY AMENDING SECTION 10.40, SUBD. 1 REGARDING ADOPTION OF 1997 MINNESOTA UNIFORM FIRE CODE; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Ten is hereby amended by changing, Subd. 1, to read as follows: Subd 1. Adoption The 4W4 1997 edition of the Minnesota Uniform Fire Code is hereby adopted though set forth verbatim herein. One copy of said code shall be marked "City of Eagan -Official Copy" and kept on file in the office of protective inspections and open to inspection and use by the public. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation"' and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: By: Thomas A. Egan Its: Mayor Date Ordinance Published in the Legal Newspaper: a-& Agenda Information Memo December 15, 1998 Eagan City Council Meeting C. ORDINANCE AMENDMENT TO CHAPTER VCONSTRUCTION LICENSING, PERMITS AND REGULATIONS) REGARDING ADOPTION OF THE 1997 MINNESOTA UNIFORM BUILDING CODE ACTION TO BE CONSIDERED: To approve the ordinance amendment adopting the 1997 Minnesota Uniform Building Code. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the adoption of the 1997 Minnesota Uniform Building Code. • The previous Minnesota Uniform Building Code was dated 1994. • For enforcement purposes the City simply adopts the most current Minnesota Uniform Building Code as a part of the City Code and does not reproduce any detailed regulation. ATTACHMENTS: _ • Enclosed on page ?S is a copy of the proposed ordinance amending the City Code. W SENT BY: 12-11-98 : 11:24 : SEVERSON SHaDW 651 681 4612:0 2/ 9 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CI7Y OrEAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR EN'11TLED "CONSTRUCTION LICENSING, PERMITS AND REGULATION, INCLUDING SIGNS, EXCAVATIONS AND MOBILE HOME PARKS" BY AMENDING SECTION 4.01 AND 4.04 REGARDING INDIVIDUAL SEWAGE TRFATMENT SYSTEM; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 4 is hereby amended by changing Section 4.01 to read as follows: Sec 4.01. Building code adopted. The Minnesota State Building Code (SBC), including the following chapters of Minnesota Rules: A. 1300 Minnesota Building Code; B 1301 Building Official Certification; C. 1302 State Building Construction Approvals; D. 1305 Adoption of the 49941997_ Uniform Building Code including Appendix Chapters: 1. 3, Division I, Detention and Correctional Facilities; 2. 12, Division II, Sound Transmission Control; 3. 29, Minimum Plumbing Fixtures, E. 1307 Elevators and Related Devices; F. 1315 Adoption of the 1996 National Electrical Code; G. 1325 Solar Energy Systems; H. 1330 Fallout Shelters; R-93% a DO 612 432 3780 12-11-98 I I :30A11 P002 #47 Agenda Information Memo December 15, 1998 Eagan City Council Meeting D. ORDINANCE AMENDMENT TO CHAPTER QCONSTRUCTION LICENSING, PERMITS AND REGULATION) BY AMENDING SECTION 4.01 AND 4.04, REGARDING INDIVIDUAL SEWAGE TREATMENT SYSTEMS ACTION TO BE CONSIDERED: To approve the ordinance amendment regarding individual sewage treatment systems. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the regulation of individual sewage treatment systems. • This regulation is required by State Statute and will be a component of the Comprehensive Guide Plan update. Actual implementation of the ordinance amendment is contingent upon approval by the Minnesota Pollution Control Agency. ATTACHMENTS: ryII_ • Enclosed on page lk through is a copy of the proposed ordinance amending the City Code. 4�I SENT BY: 12-11-88 : 11:24 : SEVERStNV SHELDON- 651 681 46124 2/ 9 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENl'1'fLED "CONSTRUCTION LICENSING, PERMITS AND REGULATION, INCLUDING SIGNS, EXCAVATIONS AND MOBILE HOME PARKS" BY AMENDING SECTION 4.01 AND 4.04 REGARDING INDTVIDUAL SEWAGE TREATMENT SYSTEM; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain; Section 1. Eagan City Code Chapter 4 is hereby amended by changing Section 4.01 to read as follows: Sec. 4.01. Building code adopted. The Minnesota State Building Code (SBC, including the following chapters of Minnesota Rules: A. 1300 Minnesota Building Code; B. 1301 Building Official Certification; C. 1302 State Building Construction Approvals; D. 1305 Adoption of the 4944 1997 Uniform Building Code including Appendix Chapters: L 3, Division I, Detention and Correctinnal Facilities; 2. 12, Division II, Sound Transmission Control; 3. 29, Minimum Plumbing Fixtures, E. 1307 Elevators and Related Devices; F. 1315 Adoption of the 1996 National Electrical Code; G. 1325 Solar Energy Sysum, H. 1330 Fallout Shelters; R-934. a4D 612 432 3760 12-11-98 11 30A P002 t$47 = 8Y: 12-11-98 : 11:24 : SEV060% SMDOr" 651 681 46124 9/ 9 L 1335 Floodproof mg Regulations; J. 1340 Facilities for the Handicapped; K. 1346 Adoption of the 1991 Uniform Mechanical Code; L. 1350 Manufactured Homes; M. 1360 Prefabricated Buildings; N. 1365 Snow Loads; 0. 1370 Storm Shelters; P. 4715 Minnesota Plumbing Code; Q. 7670 Minnesota Energy Code; &6e, 6 MCAPq see. 4.8040 lodkidual Sewage Tfeatinem Staftilards bF)-theA44w&seAa cu rcut City adopted edition of Minnesota Uniform Fire Code are hereby adopted by reference as though set forth verbatim herein. One copy of said code shall be marked CITY OF EAOAN—OFFICIAL COPY and kept on file in the protective inspections department and open to inspection and use by the public. Section 2, Eagan City Code Chapter 4 is hereby amended by adding Section 4.04 to reed as follows: Sec. 4.04. Individual Sewage Treatment Systems. A. 1,'in4ngs and Purpose Staremenr. The City Council finds that the location, design, installation, use or maintenance of individual sewage treatment systems (ISTS) may adversely affect the health, safety and welfare of the Eagan residents and the general public by the potential discharge of inadequately treated sewage into ground waters, ground surfaces or surface waters. Tn the interest of protecting the health, safety and welfare of the public, the City of Eagan has established the regulations herein. B. Adoption of Water Pollution Control Act and MPCA Regulatory Rules. Minnesota Statutes, Sections 155.55 and 155.56, comprising as part of the Minnesota Pollution Control Act, as amended through 1997, and Minnesota Rules, Parts 7080.0010 through 7080.0176 and 7080.0300 through 7080.0315, as amended through 1997, comprising as part of the Minnesota Pollution Control Agency Individual Sewage a4 Minnesota Statutes, Sections 155.55 and 155.56, comprising as part of the Minnesota Pollution Control Act, as amended through 1997, and Minnesota Rules, Parts 7080.0010 through 7080.0176 and 7080.0300 through 7080.03 15, as amended through 1997, comprising as part of the Minnesota Pollution Control Agency Individual Sewage Treatment Systems Rules, are hereby adopted and incorporated herein by reference, except as otherwise provided herein. A copy of the provisions adopted herein shall be on file at the City Inspection Department. The provisions adopted herein shall be referred hereinafter as "state requirements." C. Definitions. For purposes of this Section, the terms and phrases herein shall have the definitions given in Minn. Stat. § 115.55 and Minn. Rules, Part 7080.0020. D. Individual Sewage Treatment System License. License required No person shall design, install, maintain, pump or inspect an ISTS which is located within the City without a license issued pursuant to Minn. Stat. § 115.56. E. Individual Sewage Treatment System Permit and Plan. I. Permit Required No person shall newly construct or replace, extend or repair an ISTS without first obtaining a permit therefor from the City. Any new construction or replacement or repair of an ISTS or an upgrade required due to a bedroom addition shall be in compliance with the state requirements adopted herein. 2. Permit application. The application for a permit hereunder shall be in writing and submitted to the City on a form as the City shall provide, including the following information: (a) A certified site evaluation report in accordance with Minn. Rule, Part 7080.0110 and this Section; and (b) A certified design report, including drawings, calculations and summary of all of the ISTS components. 3. Issuance of permit. No permit shall be issued under this Section unless the application establishes that the ISTS will be in compliance with the state requirements adopted herein. The permit application, along with all exhibits thereto, shall be reviewed by a licensed compliance inspector authorized by the City to determine whether the newly constructed or replaced, repaired or upgraded system will meet the applicable state requirements. The construction, replacement, repair or upgrade of an ISTS may be initiated upon the issuance of the permit. No newly constructed, repaired, • replaced or upgraded ISTS may be used until a certificate of compliance is issued by a compliance inspector. 4. Bedroom addition building permit or variance. The City shall not issue a building permit or a variance for an addition of a bedroom on property served by ISTS except upon receipt of a certificate of compliance. The City may temporarily waive the certificate of compliance requirement for a building permit or variance for an application made during the period of November 1 through April 30, provided that an inspection of the system is performed by the following June I and a certificate of compliance is submitted to the City by the following July I. 5. Expiration ofpermit. A permit issued hereunder shall be valid for a period of one -hundred eighty (180) days. If no substantial work has commenced within that period, the permit shall terminate. 6. Request for variance or appeals of decisions. An applicant may request a variance of any requirement of this Section or appeal any decision or determination by the City in connection with any provision of this Section pursuant to the procedures set forth in Section 11.40 of the City Code. 7. Permit fees. Any ISTS permit fee shall be as set forth by a duly adopted City Council Resolution. 8. Certified site evaluation report. It shall be the responsibility of any site evaluator to utilize the proper professional tools, professional methods and judgments, and number of soil observations to verify that the site complies with Minnesota Rules, Chapter 7080, standards and requirements for the primary and reserve areas. The primary area shall consist of a minimum of 5,250 square feet per site, unless otherwise directed by the City. The size of the reserve area shall be similar in size as the primary area. The reserve site may be an overlay of or within the primary area provided that a licensed designer certifies: (1) the primary area may be utilized in accordance with Chapter 7080 as the reserve area for a new system, and (2) what action must be taken to prepare or allow the primary area to be used as the reserve area. No person shall use the primary area as the reserve area unless all requirements under Chapter 7080 and as certified by the licensed designer are met. The site evaluator shall use the Dakota County Soil Survey and Munsell Soil Color Charts in accordance with Minnesota Rules, Chapter 7080, standards and requirements. A minimum of four (4) soil observations and two (2) percolation test must be completed for the primary area and at least one (1) soil observation for the reserve area. 9. As -built record. For each newly constructed or replaced, extended, ungraded or repaired ISTS, an "as -built" record shall be properly completed and filed with the City no later than ten (10) days after completion of the new construction, replacement, un rade or repair of the ISTS. -D43 F. Individual Sewage Treatment System Inspection. 1. Compliance inspections required. An inspection to determine whether an ISTS is in compliance with the state requirements adopted herein shall be conducted whenever an ISTS permit is required under this Section. Any compliance inspection performed hereunder shall be conducted by a licensed inspector, whose license is independent of the permit applicant, the owner and the installer of the ISTS to be inspected. The manner and timing of the compliance inspection shall be as required by the licensed inspector for purposes of new construction or replacement or upgrade of an ISTS. In the event a licensed inspector cannot perform an inspection at the ISTS site, the licensed inspector may conduct the compliance inspection through the use of video, electronic, photographic or other reliable evidence of compliance provided by the licensed installer. 2. Certificate of compliance and notice of noncompliance. The licensed inspector shall submit a certificate of compliance or notice of non-compliance to the City and the owner of the ISTS within ten (10) days after the compliance inspection. The certificate of compliance or notice of non-compliance must include a certified statement from the licensed inspector that identifies the type of system inspected and indicates whether the ISTS is in compliance with the state requirements adopted herein. In the event the ISTS is not in compliance, the inspector shall specify the basis for noncompliance and whether the ISTS must be upgraded, replaced or its use discontinued. If the ISTS presents an imminent threat to public health or safety, the notice of non- compliance must contain a statement to this effect. If a notice of non-compliance is submitted to the City, a second compliance inspection shall be completed upon the upgrade, replacement, repair or discontinued use as required in the notice of non-compliance. 3. Bedroom addition building permit or variance. No building permit for the addition of a bedroom on property served by an ISTS shall be issued unless a compliance inspection is performed and a certificate of compliance is submitted to the City. G. Repair ofNon-complying or Failing Individual Sewage Treatment Systems. The owner or occupant of any property on which a non -complying or failing ISTS is located shall upgrade, repair, replace or discontinue the use of the ISTS in accordance with the requirements of Minn. Rules, Parts 7080.0020 through 7080.0176 and the notice of non-compliance. Any non -complying or failing ISTS from which discharge or sewage can be contained within the property the ISTS serves and is not an imminent threat to ay q public health or safety shall be corrected within 180 days of the date of service of the notice of non-compliance. Any non -complying or failing ISTS from which discharged sewage cannot be contained within the property the ISTS serves or that poses an imminent threat to the public health and safety, shall be corrected within thirty (30) days of service of the notice of non-compliance unless weather conditions prevent correction within thirty (30) days in which case the owner or occupant shall implement temporary corrective measures (such as regular pumping of the ISTS) and complete permanent corrective measures as soon as physically feasible, but in no case later than 180 days or July 1 immediately following the date of service of the notice of non-compliance, whichever is longer. Upon the repair, upgrade, replacement or discontinuance of the use of the ISTS as directed in the notice of non-compliance, a second compliance inspection must be completed within thirty (30) days of the repair, upgrade, replacement or discontinuance and a certificate of compliance must be filed with the City within thirty (30) days of the inspection. If the owner or occupant fails to comply with this Section, the use of the ISTS must be discontinued immediately. H. Minimum .Soil Treatment Area. Any property or lot platted after January 23, 1996, and served by an ISTS shall have a minimum of one additional soil treatment area which can support a standard soil treatment system. I. Application of Other Statures, Regulatory Rules or Local Regulations. In addition to all provisions of this Section, any individual sewage treatment system that is newly constructed or replaced or repaired shall comply with any other State or local statute, regulatory rule or ordinance. Any conflict between the provisions of this Section and any other State or local statute, regulation or ordinance, shall be resolved in favor of the more restrictive provision. J. Required Septic Tank Sizing. Any septic tank for a new or replacement septic tank for any ISTS shall be sized fifty percent (50%) greater than the minimum size requirement provided in Minnesota Rules, Chapter 7080. In the event that a basement toilet which exists or could exist would require a pump, the septic tank capacity shall be sized for both the potential basement toilet and the basement raw sewage pump in accordance with Minnesota Rules, Chapter 7080 and the following: ati5 No. Bedrooms Minimum Liquid Minimum Liquid Minimum Liquid Capacity Capacity with Garbage Capacity with Garbage Disposal Disposal & Basement Sewage Lift 2 1125 1125 1500 3 oro 1500 1500 2000 5 or 6 2250 2250 3000 7. 8 or 9 3000 3000 4000 K. Septic Tank and Lift Station Requests. No cesspool, seepage pit or dry well shall be used or repaired or modified for use as a septic tank or pump -lift station. No septic tank shall be constructed of concrete blocks. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation" and Section 4.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: E. J. VanOverbeke Its: Clerk Date Ordinance Adopted: CITY OF EAGAN City Council By: Thomas A. Egan Its: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo December 15, 1998 Eagan City Council Meeting E. ORDINANCE AMENDMENT TO CHAPTER 4(CONSTRUCTION LICENSING, PERMITS AND REGULATION) BY ADDING A SECTION REGARDING PLUMBING PERMIT PLAN REVIEWS ACTION TO BE CONSIDERED: To approve the ordinance amendment adding a section regarding plumbing permit plan reviews. FACTS: • At the November 30, 1998 City Council meeting staff was authorized to prepare an amendment to the City Code regarding the addition of a section regarding plumbing permit plan reviews. • This proposed change would allow the City to review plumbing plans for construction of municipal, institution, factory, office, apartment, etc. buildings in lieu of a review by the Minnesota State Health Department which takes additional time. • Customer service should be enhanced by this change. • Restaurants would continue to be reviewed and inspected by the State Health Department. ATTACHMENTS: • Enclosed on page is a copy of the proposed ordinance amending the City Code. aW-7 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENTITLED "CONSTRUCTION LICENSING, PERMITS & REGULATION' BY ADDING SECTION 4 46REGARDING PLUMBING PERMIT PLAN REVIEWS BY CITY, AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER I AND SECTION 4.99. The City Council of the City of Eagan does ordain Section l Eagan City Code Chapter Four is hereby amended by adding Section 4.04, to read as follows S Sec 4 4 Plumbing Permit and Plan Required Subd I It is unlawful for any person to install or construct any new plumbing system or parts thereof, including additions, extensions, alterations and replacements, connected to a water or sewage disposal system owned or operated by or for a municipality, institution, factory, office building, apartment building or other place of business without first obtaining a plumbing permit for each such building, structure or plumbing system from the City Subd. 2. Permits for the installation or construction of a plumbing system shall only be issued to plumbing contractors duly licensed by the State and shall be issued only upon the review and approval of a plumbing plan by the City This Subdivision shall not apply to state licensed buildings or structures which the Minnesota Commissioner of Health shall review and approve any required plumbing plan Subd. 3. Except as provided in this Section, Rule 4715 of the Minnesota Plumbing Code shall apply to all plumbing systems subject to this Section. Section 2 Eagan City Code Chapter I entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 499 , entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3 Effective Date. This ordinance shall take effect upon its adoption and publication according to law ATTEST: CITY OF EAGAN City Council By: E, J. VanOverbeke Its: Clerk By: Thomas A. Egan Its Mayor Date Ordinance Adopted. Date Ordinance Published in the Legal Newspaper a48
