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06/02/1998 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 2, 1998 5:30 p.m. I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. AQUATIC POOL FACILITY UPDATE IV. OTHER BUSINESS V. ADJOURNMENT f �'l���i^t"'1 y city of eagan TO: HONORABLE AlAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: ' MAY 28, 1998 SUBJECT: SPECIAL CITY COUNCIL MEETING/JUNE 2, 1998 MEMO A Special City Council meeting is scheduled for 5:30 P.M. Tuesday, June 2, 1998, to ask questions and review plans relative to the proposed Family Aquatic Pool Facility project. Water Technologies will be present to discuss the project, more specifically to review the bid package for the Aquatic Pool Facility project. In addition to reviewing the bid package, the consultants will also address building elevations; the follow-up to the work session that was held on Tuesday, May 26. There are no handouts or distributions for the special work session. Even though the work session is beginning at 5:30 p.m., a light lunch will be served. /S/ Thomas L. Hedges City Administrator MINTTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA ` NNE 2,1998 A special meeting of the Fyagan City Council was held on Tuesday, June 2, 1998 at 5:30 p.m. at the Eagan Municigg Center. Present were Mayor Egan and Councilmembers Awada, Blom4 ist, Masin and Wachter. Also present were Director of Public Works Colbert, Director of Parks and Recreation Vraa and City Administrator Hedges. EASEMENT Director of Public Works >Yplbert Stated that Worldcom is proposing to install fiber optic cable inside the casing.oiM:abaildoned..Williams Brothers Pipeline that crosses through the community. iie::ifitlfgr atateQl3iatportions of the pipeline are located in City park land which raises a question about the value the City should charge Worldcom for granting easement rights. City Councilmembers asked how much Worldcom is paying for easements on private property. Director of Public Works Colbert stated that he is aware that Worldcom is compensating private property owners for easement rights, but was not aware of the amounts:ACgmmunications Coordinator Foote suggested that the City include a conditiott;tki2tviuultl'require Worldcom to provide fiber optic access to the City. After further discussion and'rifAai - on by City Councilmember Awada, seconded by City Councilmember Wachter w4-,-:-al3 members voting aye, staff was directed to negotiate an easement with Worldcom 'for -the installation of fiber optic cable in existing William Brothers Pipeline across City park land at a rate of $2.00 a linear foot and further that Worldcom be required to include fiber optic cable access for the City of Eagan. AQUA City Administrator Hedges'stated tl were present to answer questionis is td revie Aquatic Pool Facility project. Ijj#dcterra€� Rogers and Ken Ward, representhig- ''a er. present the plans and respond to questions. UPDATE sentatives of Water Technologies, Inc. relative to the proposed Family I -Recreation Vraa introduced Claude ogies, Inc., who were available to Director of Parks and Recreation Vraa also stated that he attended the Dakota County Physical Development meetitag. ii:hm:2. and the City's request for a permanent easement and right -of --entry for gr2tlisi$`dii'taptoperty owned by the Dakota County Wescott Library was unanimousiy; shed. He Tuft# i 3 stated that the Dakota County Board of Commissioners will consider the recomnieKdation of the Physical Development Committee at their regular board-J!}eeting schedule4.'for June 16. Director of Parks and Page 2/Special City Council Minutes June 2, 1998 Recreation Vraa stated that he met with Water Technologies, Inc. after attending the county board meeting and there are some alternatives for continuing with the Aquatic Pool project without the need for aii;easement. Mr. Rogers, representing Water Technologies, Inc., stated that the:Ci.*y could construct a sleeve wall and landscape a retaining wall on the south side o£the.$lee+[�:.wall::wh4b allows the Aquatic Pool Facility to be constructed entirely on City3#iiieY;ytljtiiif iii ting the elevation and location of the pool. Mayor Egan asked if the prospect of a retaining wall is adding expense to the project? Mr. Rogers stated that in order to eliminate encroachment on to the library property, the excavation and sleeve wall would be approximately 500 feet in length by ten feet in height and there would;be an additional cost for this improvement. Mayor Egan asked about the cost that is JrQposed for landscaping. Director of Parks and Recreation Vraa stated that the Aquatic Popl:Facility project budget contains $120,000 for landscaping. Mayor Egan stafet3 that hi: ja not agreeable to any increase in the project budget and as a result, the amount ;of lanAScaping priginally proposed for the library should be reduced. City Councilmember Awada asked if the County's action will affect the parking lot? Director of Parks and Recreation Vraa stated that it was the City's intent to use a small portion of the library site in order to construct the northeast corner of the new parking lot. After further review, City Councilmgmi Awada suggested that the City Administrator write a letter to Dakota Coupty. statffig-' iat if an easement is not granted, it will be necessary to construct a retaitupgwal1'arid:due to the cost increase in the Aquatic Pool Facility project, the budget s'riioun.t for landscaping screening will be reduced. Director of Parks and Recreation Vf, a4.- a;i d th4l.the action by the County is delaying the bid package approximately one week. Mayoi''Eg2it;SUggested that the Director of Parks and Recreation appear before the County Board at thtif meeting on June 16 to discuss the option of a retaining wall and consequence of less landscaping due to their action to deny any grading and easement by the City to construct the Aquatic Pool Facility. Mr. Ken Ward, representing Water Technologies, Inc., reviewed the plans for the pool vessel area with the City Coue31i;tity CO4iic Gember Awada asked if the plans provide for future flexibility to adtfptjditid:ida'ter features in the main water body area. Mr. Ward and Mr. Rogers both stated that pflies can be capped flush to the floor surface giving the City flexibility for adift additip W features in the future. Mr. Ward stated that the current plans included asst:(61.#rie;S::Frletet:lap pool, however, that can be shortened to 25 yards if desired ti #aie GEyltidricai'3vlayor Egan stated that he has a strong preference to the 25 meters and airing no comment by the City Council, the lap pool remains at a dimension of six (6) lanes, 25 meters. Mr. Ward reviewed the plans forthiM-a?y.River stating that the river is 33 inches in depth and includes three areas t1isT; di"f i:jicp jii2Lsion points. Mr. Ward stated that the Page 3/Special City Council Minutes June 2, 1998 Lary River will be bid as an alternative providing a choice to the City as to whether that feature should be included as a part of the Aquatic Pool project at this time. City Councilmember Wac.ii asked if the setback for the bath -house is according to City code. City Administrator Hedges stated that the bath -house will be moved further to the south to meet the 30 foot settxatk'iei Oke;q-4 .-City Councilmember Blomquist stated that it is her understanding t3iit:a 34 totif setb2cic:is required around the site. City Administrator Hedges stated that th$.30 foot setback requirement is required whenever a structure is proposed. City Councilmember Blomquist asked if there is a setback for the sandlot and, if so, what is being considered by the City. Director of Parks and Recreation Vraa indicated that the sandlot is alsoboj{tg moved along with the building, but that it does not meet the 30 foot setback requirer6e& City:?t;ouncilmember Awada stated that a waterfall would have been an interesting fetif re to i>i&de in the main pool area.Mr. Ward indicated a pipe could be capped iiia that f�iitre considered at a later date. Mayor Egan thanked the staff and representatives: f:-Wacet..Teehnglogies, Inc. for their input and review of the plans and specifica6d2 :a is Ckvo vl ged that there are items on the regular City Council agenda that the City Council will consider for the Family Aquatic Pool Facility project. Date City Clerk l h r AGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 2, 1998 5:30 p.m. I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. AQUATIC POOL FACILITY UPDATE IV. OTHER BUSINESS V. ADJOURNMENT f �'l���i^t"'1 y city of eagan TO: HONORABLE AlAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: ' MAY 28, 1998 SUBJECT: SPECIAL CITY COUNCIL MEETING/JUNE 2, 1998 MEMO A Special City Council meeting is scheduled for 5:30 P.M. Tuesday, June 2, 1998, to ask questions and review plans relative to the proposed Family Aquatic Pool Facility project. Water Technologies will be present to discuss the project, more specifically to review the bid package for the Aquatic Pool Facility project. In addition to reviewing the bid package, the consultants will also address building elevations; the follow-up to the work session that was held on Tuesday, May 26. There are no handouts or distributions for the special work session. Even though the work session is beginning at 5:30 p.m., a light lunch will be served. /S/ Thomas L. Hedges City Administrator MINTTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA ` NNE 2,1998 A special meeting of the Fyagan City Council was held on Tuesday, June 2, 1998 at 5:30 p.m. at the Eagan Municigg Center. Present were Mayor Egan and Councilmembers Awada, Blom4 ist, Masin and Wachter. Also present were Director of Public Works Colbert, Director of Parks and Recreation Vraa and City Administrator Hedges. EASEMENT Director of Public Works >Yplbert Stated that Worldcom is proposing to install fiber optic cable inside the casing.oiM:abaildoned..Williams Brothers Pipeline that crosses through the community. iie::ifitlfgr atateQl3iatportions of the pipeline are located in City park land which raises a question about the value the City should charge Worldcom for granting easement rights. City Councilmembers asked how much Worldcom is paying for easements on private property. Director of Public Works Colbert stated that he is aware that Worldcom is compensating private property owners for easement rights, but was not aware of the amounts:ACgmmunications Coordinator Foote suggested that the City include a conditiott;tki2tviuultl'require Worldcom to provide fiber optic access to the City. After further discussion and'rifAai - on by City Councilmember Awada, seconded by City Councilmember Wachter w4-,-:-al3 members voting aye, staff was directed to negotiate an easement with Worldcom 'for -the installation of fiber optic cable in existing William Brothers Pipeline across City park land at a rate of $2.00 a linear foot and further that Worldcom be required to include fiber optic cable access for the City of Eagan. AQUA City Administrator Hedges'stated tl were present to answer questionis is td revie Aquatic Pool Facility project. Ijj#dcterra€� Rogers and Ken Ward, representhig- ''a er. present the plans and respond to questions. UPDATE sentatives of Water Technologies, Inc. relative to the proposed Family I -Recreation Vraa introduced Claude ogies, Inc., who were available to Director of Parks and Recreation Vraa also stated that he attended the Dakota County Physical Development meetitag. ii:hm:2. and the City's request for a permanent easement and right -of --entry for gr2tlisi$`dii'taptoperty owned by the Dakota County Wescott Library was unanimousiy; shed. He Tuft# i 3 stated that the Dakota County Board of Commissioners will consider the recomnieKdation of the Physical Development Committee at their regular board-J!}eeting schedule4.'for June 16. Director of Parks and Page 2/Special City Council Minutes June 2, 1998 Recreation Vraa stated that he met with Water Technologies, Inc. after attending the county board meeting and there are some alternatives for continuing with the Aquatic Pool project without the need for aii;easement. Mr. Rogers, representing Water Technologies, Inc., stated that the:Ci.*y could construct a sleeve wall and landscape a retaining wall on the south side o£the.$lee+[�:.wall::wh4b allows the Aquatic Pool Facility to be constructed entirely on City3#iiieY;ytljtiiif iii ting the elevation and location of the pool. Mayor Egan asked if the prospect of a retaining wall is adding expense to the project? Mr. Rogers stated that in order to eliminate encroachment on to the library property, the excavation and sleeve wall would be approximately 500 feet in length by ten feet in height and there would;be an additional cost for this improvement. Mayor Egan asked about the cost that is JrQposed for landscaping. Director of Parks and Recreation Vraa stated that the Aquatic Popl:Facility project budget contains $120,000 for landscaping. Mayor Egan stafet3 that hi: ja not agreeable to any increase in the project budget and as a result, the amount ;of lanAScaping priginally proposed for the library should be reduced. City Councilmember Awada asked if the County's action will affect the parking lot? Director of Parks and Recreation Vraa stated that it was the City's intent to use a small portion of the library site in order to construct the northeast corner of the new parking lot. After further review, City Councilmgmi Awada suggested that the City Administrator write a letter to Dakota Coupty. statffig-' iat if an easement is not granted, it will be necessary to construct a retaitupgwal1'arid:due to the cost increase in the Aquatic Pool Facility project, the budget s'riioun.t for landscaping screening will be reduced. Director of Parks and Recreation Vf, a4.- a;i d th4l.the action by the County is delaying the bid package approximately one week. Mayoi''Eg2it;SUggested that the Director of Parks and Recreation appear before the County Board at thtif meeting on June 16 to discuss the option of a retaining wall and consequence of less landscaping due to their action to deny any grading and easement by the City to construct the Aquatic Pool Facility. Mr. Ken Ward, representing Water Technologies, Inc., reviewed the plans for the pool vessel area with the City Coue31i;tity CO4iic Gember Awada asked if the plans provide for future flexibility to adtfptjditid:ida'ter features in the main water body area. Mr. Ward and Mr. Rogers both stated that pflies can be capped flush to the floor surface giving the City flexibility for adift additip W features in the future. Mr. Ward stated that the current plans included asst:(61.#rie;S::Frletet:lap pool, however, that can be shortened to 25 yards if desired ti #aie GEyltidricai'3vlayor Egan stated that he has a strong preference to the 25 meters and airing no comment by the City Council, the lap pool remains at a dimension of six (6) lanes, 25 meters. Mr. Ward reviewed the plans forthiM-a?y.River stating that the river is 33 inches in depth and includes three areas t1isT; di"f i:jicp jii2Lsion points. Mr. Ward stated that the Page 3/Special City Council Minutes June 2, 1998 Lary River will be bid as an alternative providing a choice to the City as to whether that feature should be included as a part of the Aquatic Pool project at this time. City Councilmember Wac.ii asked if the setback for the bath -house is according to City code. City Administrator Hedges stated that the bath -house will be moved further to the south to meet the 30 foot settxatk'iei Oke;q-4 .-City Councilmember Blomquist stated that it is her understanding t3iit:a 34 totif setb2cic:is required around the site. City Administrator Hedges stated that th$.30 foot setback requirement is required whenever a structure is proposed. City Councilmember Blomquist asked if there is a setback for the sandlot and, if so, what is being considered by the City. Director of Parks and Recreation Vraa indicated that the sandlot is alsoboj{tg moved along with the building, but that it does not meet the 30 foot setback requirer6e& City:?t;ouncilmember Awada stated that a waterfall would have been an interesting fetif re to i>i&de in the main pool area.Mr. Ward indicated a pipe could be capped iiia that f�iitre considered at a later date. Mayor Egan thanked the staff and representatives: f:-Wacet..Teehnglogies, Inc. for their input and review of the plans and specifica6d2 :a is Ckvo vl ged that there are items on the regular City Council agenda that the City Council will consider for the Family Aquatic Pool Facility project. Date City Clerk l h r