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06/23/1998 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 23, 1998 5:00 p.m. MUNICIPAL CENTER BUILDING COMMUNITY ROOM I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. YANKEE DOODLE PARK & RIDE EXPANSION IV. APrC RECOMMENDATION FOR TEEN CENTER PROPOSALS V. REVIEW TRANSITION PLAN TO FILL VACANCY IN ASSISTANT TO CITY ADMINISTRATOR POSITION VI. OTHER BUSINESS 7:00 VII. COLLABORATIVE MEETING (SEE ATTACHED AGENDA) VIII. ADJOURNMENT TO: FROM: DATE: SUBJECT: MEMO city of eagan HONORABLE MAYOR AND CITY COUNCILMEMBERS CITY ADMINISTRATOR HEDGES JUNE 19,1998 SPECIAL CITY COUNCIL MEETING/JUNE 23,1998 Our Special City Council meeting is scheduled for Tuesday, June 23, in the Community Room. A light lunch will be served. YANKEE DOODLE PARK & RIDE EXPANSION The MVTA is proposing to expand the Park and Ride facility located at the intersection of Yankee Doodle and Pilot Knob Road. The MVTA would like to review with the City Council the proposed expansion which would involve major revisions to the existing landscaping and variance to the City's parking lot set back requirements. As a result of the proposed variance to the set back standards, staff has raised a concern associated with snow storage based on the Council's recent implementation of Winter Trail Maintenance adjacent to the Park and Ride facility on Pilot Knob and Yankee Doodle Roads. Enclosed on pages, through � is a memo from staff summarizing the issues and a letter submitted by LSA Design on behalf of the MVTA on pages 5 through g . The MVTA would like to receive input from the City Council regarding this proposed expansion and the identified modifications. ACTION TO BE CONSIDERED: Provide direction regarding best process to address the parking lot set back variance and input on landscaping requirements. APrC RECOMMENDATION/I'EEN CENTER PROPOSALS At the direction of the City Council, the APrC was directed to review Teen Center proposals presented by Michael Vincent and the Southwest YMCA. Refer to a memo prepared by the City Administrator, referenced as page —J—. This memo was sent to Ken Vraa back in April. APrC has reviewed the Teen Center proposals at their last two regular meetings and a special workshop and enclosed on pages through g( are copies of memos that provides background and their recommendation. ACTION TO BE CONSIDERED: To provide direction to the APrC and staff regarding the Southwest Area YMCA and Michael Vincent proposals for a Teen Center. TRANSITION PLAN/ASSISTANT TO THE CITY ADMINISTRATOR POSITION Assistant to the City Administrator Hohenstein and the City Administrator met on several occasions during the past three (3) weeks to discuss an orderly short-term and long-term transition plan for the work program that position is responsible for to the City. Enclosed on pages Q through is a copy of a draft memo prepared by the City Administrator that outlines a transition plan. A meeting is scheduled with Department Heads on Tuesday, June 23, to receive their input before the memo is presented to the City Council for consideration at the work session on Tuesday. OTHER BUSINESS There are no other business items at this time. COLLABORATIVE MEETING The Collaborative Meeting is scheduled for 7:00 p.m. A copy of the packet for this portion of the Special City Council meeting was distributed by City Councilmember Masin to each City Councilmember at the regular meeting held on June 16. Invitations were extended to community members including, our legislative delegation, County Commissioners, area school district superintendents and board members, members of the ministerium, our Metropolitan Council representatives and others. A special thanks to Councilmember Masin who arranged a subcommittee meeting to set an agenda for the third annual Collaborative Meeting and an action plan for the group. Also, a special thanks to Any Hertel, Administrative Intem, who assisted Councilmember Masin in organizing the Collaborative Meeting. If any member of the City Council has misplaced their packet for the Collaborative, please contact Maria and a copy will be reproduced and available for the meeting. /s/ Thomas L. Hedees City Administrator city of eagan TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS MICHAEL J. RIDLEY, SENIOR PLANNER DATE: JUNE 18,1998 SUBJECT: MVTA PARK AND RIDE FACILITY— SITE EXPANSION The MVTA has identified a need to expand the Park and Ride facility located at the intersection of Pilot Knob Road and 35E. This Park and Ride lot has been expanded twice in the past and due its popularity, needs a significant expansion from 260 parking stalls to 456 stalls to accommodate the existing and anticipated transit ridership demand. With this expansion, MVTA is requesting consideration for deviation from two City standards. In order to provide more visibility to the Park and Ride facility for security and marketing, MVTA is proposing to remove the existing 4 foot high berm with related landscaping material and replace it with a continuous row of streetscaping trees. Typically, the City tries to buffer and screen parking lot facilities from major roadway condors. When the MVTA acquired the site from Mn/Dot, insufficient right-of-way was conveyed for the proposed future expansion of the two County roads, Pilot Knob and Yankee Doodle. MVTA has agreed to dedicate the additional right-of-way necessary to meet the County's guidelines for these major arterials. However, this will result in some of the parking lot and all of the landscaping being located within County right-of-way. The County has agreed to allow this encroachment until such time as Pilot Knob Road and Yankee Doodle Road is upgraded and widen to accommodate the projected future traffic demands in this location. At that time, the MVTA has agreed to reduce their parking facility to remove it from the right-of-way required by Dakota County. However, the reduction would not provide for the ultimate 20 foot setback requirement. Subsequently, MVTA will have a "negative" setback till such time as Yankee Doodle and Pilot Knob Road is improved. The ultimate setback would be 10 feet. Because the right-of-way dedication is more than what is necessary to accommodate the present geometric layout of Pilot Knob and Yankee Doodle Roads, the green space and landscaping area will be approximately 20 feet from the back edge of trail to the edge of the parking lot. Although not yet designed, the ultimate expansion of the County roads and the reduction of the parking facility setback will likely result in a significantly reduced area for snow storage which must accommodate the snow removal of the Park- and arkand Ride facility, the trailway and 5-8 lanes of County road. The MVTA has submitted a schedule for their parking lot expansion that they would like to review with the City Council and address any concerns that the Council may have. Enclosed is a letter from the MVTA's architect summarizing these issues. Staff will be available along with MVTA representatives at the workshop session to further explain these issues and address any questions or concerns. Respectfully submitted, / c Thomas A. Colbert, P.E. Director of Public Works Michael I Ridley Senior Planner TAC/MJR/js Enclosure: LSA Design, Inc. Letter 14 r S A ) 1, L9,91)r>i,(u, hw. .�IIIttIfJlhrll< 1�,� i •=11I June 17, 1998 ; :r::.I r•+ - Mr. Mike Ridley, Senior'Planne= City of Eagan 3830 Pilot Knob Road Eagan; MN 55122 Dear Mike: 1 am writing this letter on.behalf of the Minnesota Valley Transit Authority (MVTA) to continue our discussions and review of the proposed expansion for the YankeecDoodle/Pilot Knob Road Park and Ride lot. BACKGROUND In January 1996, MVTA took ownership of the park and ride property•from MnDOT for future expansion and possibly combining commercial/retail uses at the site to enhance passenger convenience. Ridership is; increasing at a rate of 6% to 8%. each year over -the MVTA service area with over 70%s of all riders accessing the system using park and ride. Historically, as park and ride is increased, so too does ridership. Additionally, MVTA has had discussions with major employers in the City of Eagan and will be exploring reverse .commute shuttle service from this lot to increase; access !to jobs from employees outside the Eagan area. PLAN DESCRIPTION MVTA proposes to increasetheparking totals at this site from today's 260 cars to 456 cars. This will be accomplished by: 1. Securing an additional 50' of right-of-way along I -35E from MnDOT 2. Increasing efficiencies of the lot laying 3. Consolidating bus, movements into a "bus only" loading area 4. Modifying setback areas S Mike Ridley Page - 2 A bus loop will be constructed which will consolidate bus movements at the Pilot Knob Road access point. MnDOT is currently studying the signal at this location, as well as the 1-35E northbound access on Pilot Knob for the purpose of providing signal prioritization for bus movements. This site modification will allow for more efficient use of the property as well as provide a safe timed -transfer location for a transit passenger/bus transfers. MVTA is proposing to modify the "edges" of the project site to allow for lot expansion as well as better visibility into the area. Currently, there are masses of overgrown landscaping and a 4' high berm along Pilot Knob and Yankee Doodle Road's. MVTA is proposing to remove this material and replace it with a continuous row of street trees planted 30 feet apart and a 36' high ornamental fence with an evergreen hedge. This change will allow for improved visual securities of the site yet provide a visual buffer of the parked cars. The fence design and location will control pedestrian movement in and around the project. With selected openings along Yankee Doodle and Pilot Knob, the fence will reduce pedestrian/vehicle conflicts, control access and provide logical points to locate bike racks and lockers. During initial stages of this project, Dakota County requested that MVTA set aside additional right-of-way along Pilot Knob Road for future road and bridge expansion. We have reached a tentative agreement with County staff that would allow MVTA to use the right-of-way until such time that the road expansion project is developed. Once lanes are added to Pilot Knob Road, MVTA would relinquish one bay of parking along the road edge and provide a 10' greenspace setback. This is 10' less than the standard parking setback required by city ordinance. PROJECT APPROVAL PROCESS We are attending the work session to present the project and solicit comments. If the council is in general agreement with our plan and development methodology, it is our intent to work with city and county staff for site plan approval for the Phase I parking expansion. At the same time, MVTA will complete a replatting of the property showing the additional county highway easement area. Once the plat is approved, MVTA would seek developers to continue the Phase II retail portion of the project. This phase of development would be completed under a typical PUD process. SCHEDULE MVTA is hoping to complete thisproject on the following timeline: City Council Workshop Phase I Site Plan Submittal to Staff Staff/County Approval Bid Letting Phase I Construction Complete Final Plat Approval Phase II Retail Approvals Phase II Retail Construction June 23, 1998 June 30, 1998 July 6, 1998 August 4, 1998 November 1998 November 1998 December 1998 April 1999 91 ' . Mike Ridley Page — 3 We will provide additional plans and a color rendering for the June 23 work session meeting and will be available to answer any further questions. Sincerely, LSA 1 . James 13, Lashdr. ASLA Attachments \J c: Beverley Miller —MVTA Leslie Vermillion — Dakota County • File C:\95-22\061798MR.let.doc 0 Project Sign Pedestrian Walkway / Bikeway (By County) Project Phase II Parking Deck- Transit Parking Approx. 456 275 Stale([41!ILIIIIIIIIIIIIIIIIIIIIIIIII 0 No r1l.," _ Proposed 100' R.O.W. Existing Fence Line Transit Station/ Service Court 1,800 SF Future Retail Space 15,000 SF Total Bus Loop Road Bus Oueue Lane Project Sign MEMOcity of eagan TO: DIRECTOR OF PARKS & RECREATION VRAA FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 2,1998 SUBJECT: TEEN CENTER ANALYSIS At the March 24 Special City Council meeting, the City Council heard presentations for a teen center by the Southwest Area YMCA and Michael Vincent. The Southwest Area YMCA is proposing a building addition to their current facility on TH 149 and Opperman Drive that would be used as a teen room and operated by the YMCA The cost to the City is a $75,000 contribution toward the capital project. Mr. Vincent's proposal is to enclose space on the mezzanine level of the civic arena to be used as a teen room and for other purposes, such as hockey registration and general meeting room space. The capital cost would be raised through private donations, while the operating cost would be absorbed by the City. Mr. Vincent indicated that the operating cost would be primarily for heat and electricity. The City Council has asked that these two proposals be reviewed by the Advisory Parks & Recreation Commission at thew April meeting and a recommendation presented to the City Council. Although the City Council did not specifically direct any other ideas, it would be in the interest of the Advisory Parks & Recreation Commission and City Council to discuss any other alternatives for a teen center and share any findings with the City Council. I have attached a copy of the proposal that was presented by the Southwest Area YMCA to the City Council. Please share this document with the APrC. To date, Mr. Vincent has not provided a written proposal for the civic arena location. Please make reference to the March 24 Special City Council minutes as you discuss this matter with the Commission. If you have any questions, feel free to contact me at any time. City Administrator Attachment TLIVvmd I 1 MEMO' r city of eagan - TO: TOWHEM, CITYADMIIYI,S�TvRAA*TOR .: FROM: KEN:YRAA ;bIRECTOR OKPARKS ND RECI;EyATION r .. DATE: JUNE 19, 1998 = SUBJECT: TEEN FACILITY'REGONIIVIENDATION' ' BACKGROUND: The City Council asked that the Advisory Parks Commission,review,ttie;issue4oftdevel'oping.a: �- "teen:center The Council had received a request4rdm the Southwest,Area a Wkr *05,000 !� •1''ei i - z ' to assist ip,building a teeniroom addition on to their e'xistinggfacility. Atq,the same time;;the Council;;heard a,proposal=to utilize mezz nine at the,Civic Wrenaf,2 a�teen dropttntcentei:, r Over theA course of the last several weeks the3Commi`ssi n discussedittusatssue: rIt wasnrevleweds Y at two regular meetings,;afa special workshop withteen,rdp. esentaiivestp o a64tlie J`u e; l'5'" J Commission meeting, and with 'the "Recteatlon,Sub committee dunnglonelof;therteen'sregular• meeting dates: TEEN PROPOSAL: Briefly, the teen proposal is to use the'upper mezzanme;ofyy'the,Crvrc-Arena as'a,�dro"*-'-'center,-. tr 1.,!. bi a 4: (i , 4,w � 's,+ r.'Sa't.F -t thatwould have specific hours Its understooddtFi5i there jwould betimes m4,which the teen enter, could not be made availablebecause of'schedultnROD conflicts wi[h air na'evetiu amid acUvities"',It s{t kg`, _ expected that the ;teen centei>zwould become a` place m which the planning fjor, other teen a tivAips y M ♦E 9�{ i`NL j S by teens,; for teens; would occur. The'malority of those,acnvlhes�would,hkely occur at locations r k -pif 1 .k' other then the Arena�i.e., a trip to Valle The center woul ikelyrhavelconformable furniture; a_lazge screen TV; air hockey table, foosball;ablepor slmilar items tliai would proV�ide' r some level of entertainment. The construchontand egwpping ofjthe,denter�wouldlbe+`done by.the t, teens from donations of material'and cash Supervision date [ en denter woul'd'comeeP&otit t- JQ,.r +r�z 1 c Watt. volunteer`s since.the:Civic Arena is nof+staffer!Xta;prov�desupervisib-hIQtthtslspace = * ADDITIONAL INFORMATION: r ; P p s -', Attached io this memo is the;memorandumi re`aredFfoiktfieaAdvisory+Commsston•meetmgMoriy I rli�M .ai P''i' Ll June l`5ih. The Commission was also advised that e,Citysyconstruction+manager'and-ivic R' Arena architect were asked for some assistance in costing out; the probableY ;ts for'the, �• improvements to the mezzanine to make it work, asr`a teeph'center Tliey a pro ecledi,theTcost_at j ! "fs .,: $95;000. Atiached is the. description of the work, 'a"s,preparre d'tiy<ACC�Arc}i�tects; tq prepare'tFie,. 4 ., arena mezzanine for a teen center. COMMISSION REVIEW. The Commission reviewed and discussed with the teens alternative locations for a teen center, including their reasons for not supporting the YMCA as a location. They also discussed program content, probable hours of operation, limitations of the Arena mezzanine, maintenance, how to provide for high school teens and middle school teens, and the need for some type of supervision and coordination of the teen activities. It was noted that teens and volunteers run the Rosemount teen program. Activities are conducted monthly in their community center with coordination with the Parks and Recreation Division. Staff noted that a drop-in center at the Civic Arena would likely require additional staffing for supervision if parent volunteers were not found. In response to a question as to why the teens could not begin raising the necessary funds at this time for a center, it was stated that it was critical for the teens to be able to represent to potential contributors that this proposal had the support of the City Council. It was also the Commission's feeling that donations would not be forthcoming if the teens could not positively represent the City Council's support to allow the teens to use this space. COMMISSION RECOMMENDATION At the June 15" Commission meeting, the Commission recommended to the City Council that they consider allowing the teens to pursue a teen center in the Civic Arena mezzanine, noting that the teens would have to be responsible for raising the funds to make this a reality. !J C7 TO: FROM: city. of -eagan ADVISORY PARK&COMNEISSION M134 DATE: JUNE 10" 1.998 SUBJECT: TEEN CENTER BACKGROUND At the May 18, 1998Commission-meetin c3o, ssion,,meml .0, - mi&- P9, the, Director 16 . _tfle'tSup6riAfdndeiit of and. alternative uses of the space MEEZZANINEILEVELDESIGN: I As the Commission may , recall, the- desi.g'n brough.t.. forward mth.e, .V,ificIeInthNe, enV ,proposal: &es, not meet fre coder requirements. It becomes necessarygilieneb4sQteitialldesign; Five issues come to bear: 1. Fire code 2. Heat 3. Cost 4. Security 5. Lighting Any changes made from the mezzanines, current�,stAte,�have�consequences. Short cuts such a§a shorter wall and lower height, of glass may save , money on 'fire code requirements,-but� would "I' , 4' , -A - I negate heating the space. The logical conc-lu-s.i'ori,:is'iii�ti�664glagg,"j�idvne�w Wall on•th6 west,end must extend to the steel girders. One hour firee-pr6tection must be added,,tbltb'e; g'!r'dersIA'.yithih7tfie*'Space, This couldbe w.ceiling or, sprayed on ,prdtecti_om In addition, the egststair case, must, be.enclosed, .and ihe-,tdrtid6r:frdin�the lower level door to a building exit must rriect the,one hour fird protection test; No currentisource of heat exists, for the mezzanine. -red, into the, design must be a location for a furnace, and the fumace and ductwork. Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be required. Double doors are suggested for the new west wall. The doors would provide arena staff the flexibility to move tables and other equipment into and out of the space for alternative Civic Arena uses of the mezzanine. Security would be accomplished via the locked double doors on the west end entrance and exit only down the east end stairs. For multiple use of the space, consideration should be given to storage of equipment designated for the teen center. Potential remodeling cost estimates should address: • Block west wall • Double doors • Glass front wall • Girder fire protection • Stairway and hallway enclosure • Furnace and ductwork • Wiring and fixtures • Storage room • Carpeting The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting facility upgrade applications. Success of an application would be an unknown for several months. MEZZANINE USE: If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used the mezzanine in the past; the expectation would be that those activities would continue. Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club sales, Holiday boutique and the ice show reception. New potential co -users of the mezzanine create new expenditures. Senior citizens would require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and an array of craft supplies. BLACKOUT DATES: Which types of events at the Civic Arena would trigger "blackout" dates for a teen center? • All of the Eagan Hockey Association and ice show events mentioned above (plus set- up/take down time the day before and after). • All events that charge an admission fee — i.e. hockey games, ice show (Would spectators be allowed into the mezzanine space?) 13 • Civic Arena shut down for maintenance periods of times. STAFFING A TEEN CENTER: The city division most experienced to a youth activity center is the Recreation Division. In staffing a teen center, the most satisfactory level would be to have one male and one female, college age student scheduled for each hour a teen center is open. Assuming a scenario of being open an average of 20-24 hours a week, a salary of $8.00-$8.50 an hour to attract applicants, staff costs would be $384 per week or $14,200 for the school year. Being open year round would increase the staff expenditure to $20,000. The teen center budget would likely require another $2,000 for supplies, events and excursions, depending on the actual program offered. Staff could pursue grant funding for salaries, but few grants provide salaries and funding. It would only postpone the inevitable need, and the granting agency expectations to incorporate the expenditure into the Division's budget. In summary, an increase in the operational budget would be required for staffing. MAINTENANCE OF A CIVIC ARENA TEEN CENTER: The Civic Arena staff could provide light janitorial service to a teen center. The expectation would be that the teens would keep the center clean. Maintenance of locks, the heating system, and any other "system" related aspects would require attention from Arena maintenance. It would not be feasible for Arena staff to provide supervision of the teen center, given the responsibility of ongoing Arena operations — i.e. re- surfacing, skate sharpening, etc. ALTERNATIVE SITES: Staff have considered two alternatives, one being store front rental space. The attached information provided by JBL Companies shows a range of rates from various commercial spaces. Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot space would cost $24,900.00 a year; slightly over $2,000.00 per month. The potential advantage of store front space is its eligibility for Mighty Kids Grant funding for the first year. The down sides are a June 30, 1998 grant application deadline followed by the requirement for the City to continue the project in ensuing years. The alternative is the potential use of a Park shelter building as a teen center site. The major draw back is the period of December through February "blackout" for the winter skating season. During the rest of the year no after school or evening activity is held in any of the shelters on a continuing basis. The shelters are, however, equipped for pre-school programs and currently have no vending equipment for teens food needs. The mixed use of tots and teens could be manageable. 14 Parking could be difficult at some shelter sites because of the community's use of outdoor facilities in the spring and summer. That community use will also generate interruptions from people coming into a building to use the restroom rather than using the exterior doors. OTHER SOUTH OF THE RIVER COMMUNITIES: Staff have spoken with other neighboring communities concemin$ their efforts to create a teen center. Several plans are in progress. The City of Burnsville is renovating a maintenance building and are vitalizing grant money from the District 191 Family Services Collaborative to fund a teen center staff position. Parks and Recreation are working with a core of teens to plan the center. The City of Apple Valley included a teen center in its recent bond referendum. Teens, Recreation staff and adult volunteers are working to plan the center and its activities. A teen center exists in the City of Farmington. It is located in the old middle school in the downtown area. Staff is provided by Community Education through its Youth Development funding; Recreation staff is liaison. Much like the Eagan initiative, Farmington teens at "Seize the Day" program sponsored by Dakota Healthy Communities, initiated discussion with community leaders concerning a teen center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment. The teen center opened a year ago. The Farmington experience since then has been that the teens do not come to the center as much as was hoped for. The first experiment was to be open Wednesday, Friday and Saturday evenings; 4 or 5 teens would come. The center tried being open Monday -Thursday evenings with the same result. Special events, however, draw larger attendance. This disappointing result occurred even with vigorous promotion at the high school. The teen board acknowledges that most teens are too busy to come to the center. Discussion currently underway is to extend the center to Middle School students. The Community Education intem in a leadership role for this project is leaving. The City and School District are unsure as to how they will continue to staff the center. FOR COMMISSION CONSIDERATION/DISCUSSION: The commitment of Eagan's core group of teens is strong and admirable. Perhaps an experiment is called for prior to the expenditure of capital dollars or rent money. Any experiment would require and identification of the Recreation Supervisor responsible for the project and an amendment to the Department budget to cover teen center staff salaries, supplies and an estimate on costs for two or three special events. A participant fee would be charged to help cover costs. /S NOTE: The City Council will be in workshop, session on ITuesday; June 23, which would be an excellent, opportunityfor the commission to present a:riecorri- M-endatiom reg?rding the teen center concept� u El ION ° to e e ----------------------------------------------------------- X -1 ST ING F_�OOR� 1 EL.. 901'-r i FRE N A i i i UPPER LOWER FLOOR PLANT/� « vr- --- _ NEW CONSTRUCTION -EXISTING CONSTRUCTION I JUN- 8-98 MON 7:26 AN JBL.COMPANIES FAX NO. 612 686 6113 P. 2 JBLCompanies 1380 Corporate Center Curve - Eagan, Minnesota 55121 Commercial Real Estate Services, Inc. Phone (612) 686.0212 Fax (612) 686.6113 Juno 2, 1998 Ms. Dorothy Peterson Parka & Recreation City Of Eagan 3830 Pilot Knob Eagan, MN S5122 Dear Dorothy: Pursuant to your request for rental rates regarding a Teen Center the following will give you an idea of price ranges for a 3,000 to 5,000 square foot space. Building Net Rate CAM/fax Comments 1. Di$ley Square $11.00 $7.20 Currently no space 2. Promenade $17.00 $8.50 You build out after Vanilla shell 3. CedarVale 55.00 $3.30 No tenant Improvements at this rate. 6,000 sq. ft., on corner, easy access. This is a sampling of what is available. We can sit down and compile the actual requirements and do a valid search phis look at purchasing or build to suit. Should you wish to get tlather involved please let me know. Sincerely, �e a on President R -95X 1� 612 686 6113 06-08-98 08:34AM P002 #34 city of eagan MEMO TO: DOROTHY PETERSON; SUPERINTENDENT'OF RECREATION FROM: KEN`YRA:A, DIRECTOR.OF'PARKS AND RECREATION DATE: MAY,19 `1998 SUBJECT: TEENS• At last:night's Commission meeting; the,,Commission continued its'Aiscuss on of the teen, issue. I thought the Comrnission:had an excellent dialog with some goo& thoughts expressed. The Commission asked that we pursue thefollowing for our next meeting. • Can,we provide a -layout drawing of,the mezzanine,. which would'show the teen area at this location'.;-We,should also,have building inspections review ibis for code compliance. Itmight.6e helpfulto have,our Civic Arena construction manager give us a cost projection toido•some of the work based on this drawing.. • How would -.security be,handledTor<this space? • How would the department propose to handle staffing of the teen center; who, when and at what cost?, • If there are alternative locations, identify them. • Staff, previously, identified possible space conflicts.or "blackout" periods in which the teen center would have to close because of othenarena activities. We:,need to identify these periods better • The Commission asked if the space has opportunity for other uses during daytime hours when school ,is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the possibilities. What is the probable maintenance cost for the teen center; how would this be handled and by whom? Is thisthe Civic Arena's responsibility, the community, teens or the.City's? • Who would, be: responsible for equipping the teen center? • Have the teens,talked. to.the"Y" about their proposal? )9 • The Commission, would like%to,have s.orftvdi§cussIdn, With the. teens. A special meeting -or workshop session was suggested. • Hasa surveybeeft done of the teens or, does thesurvdy dond,by: the City or Search Institutc,ad&6ss theissue of what teens Z want. • ,Some of this infbrmation,wifl.hayp,:to come fromlthe_j&fi'�grbupi -.V"6hy-b t1fem"you'deed,46 iwitunuhicAtvtbit�ffe Coftimi§sib'n,.,i�aslsu�p'.�ortiv— U­ - 1. t'r 1, enough information yet jqmake a recommendation to the Cffi� r);,Council' -Re along with whduh8;already,beqn- gpeselffe&bbUld&f�),,t� . i� , to Council,reach a conclusion. cc: Tom Hedges,.City Administrator �e-the have kotlPP -sgible ss',this""Al was not" •s1'16 the .ablove,, �katelylthe rl 06/12/1998 06:54 6124259773 8-97% MEMO To: Mike Parsons From: Paul Dahlberg Data: June 11, 1998 Re: Eagan Civic Arena Teen Center cc: Ken Wee ACC ARCHITECTS PAGE 01 VIA FAX & Mail 445-4191 The following is a general description of the work required to create a possible Teen Center/Mufti-Use Room on the mezzanine level at Eagan Civic Arena -Phase I. Ken would like to have very preliminary budget numbers by mid-aftemoon, Monday, June 15, 1998, for a meeting Monday evening. 1 have looked at some code Issues and am proposing the worst case scenario for the work that may need to be done. Provide a budget estimate for the following: Construct a metal stud gypsum board wall along the entire railing location between the mezzanine and the main arena as follows: - Wallboard shall be 5/8", Type X Fiberbond, on both sides, (wood fiber and gypsum) as manufactured by Louisiana-Pacific. - Provide eight (8) 4'-8' H x 8'-0" L hollow metal window frames with one (1) intermediate vertical mullion and tempered glass for Installation in the above described wall. Frame profile shall be 5 3/4'. Construct a full height metal stud and gypsum board wall approximately 32' L from the main arena north wall to the mezzanine exterlor north wall. Include a pair of T -O" x T-0" hollow metal doors and hardware with 1/2 glass vision panels. 3. Install 518" Type X gypsum board one-hour ceiling at approximately 10'-0" AFF hung from the long span joists throughout the entire mezzanine area that will be enclosed. 4. Provide a HVAC unit in a separate mechanical room to the east side of the existing stair to lower level and appropriate ductwork throughout the mezzanine area. Assume that the space will be used for assembly purposes such as Large meeting room andfor various youth activities and upper level lobby during skating events. 41 6124259773 06-12-98 07:57AM Pool U: 06/12/1998 06:54 6124259773 R -97X Memoxto�Ml wFamons JuneItPi 1998 Pager -2'- %6. Construct,& full he hard; mmith"12. 3 7. '8. 8: In the Teen Center ;ar_ea„assume 10. Includelco'sts,fonfinisf esrsuch'ia ACC ARCHITECTS s a£floor firnsH"cfdS20/SY?'carpetfnglth"ro palr%ng;�etC�as�needed Thank•youdoryourhelp;`. to do. Talk, to you; next week. dj "Endgsure*Drawing Ulyithis�willugfveiy,Oou'es well�asdus!�some�d t .1 lately. - ' • 1 illcable< .rr,, ugFiout. a ,•il ils�etc far�- f ondey�6o' l iUon`al work A: ♦ I d 06—'C2-9,8, 0 1 -7 M',' 57A•P002 A: ♦ I d 06—'C2-9,8, 0 1 -7 M',' 57A•P002 �.7,-777 06/12/1998 06:54 6124259773 ACC ARCHITECTS - I-- O►R?a07_pu.� `GRID L� !•TO' ' o pg'WcTjMOR FACE a,tin�7. �oRa "OV`..`, 6rtruur^ f.$•H•I.1 I jf7 l•E-E•H.f•1 0 R -97M ��,� 6/24259773 PAGE 03 06-12-98 07:57AM P003. 01, rt MEMOcity of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 15, 1998 SUBJECT: TRANSITION/ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN'S POSITION BACKGROUND After receiving official notice from Jon of his appointment as City Administrator of Mahtomedi beginning Monday, June 22, we have had several meetings to discuss both a short-term and long- term transition plan so that his responsibilities are carried out pending his position replacement. The two major areas of responsibility include airport relations and economic development. Other responsibilities include solid waste; cable and telecommunications; administrative budget; and administration general projects including project management of the fire administration building, intergovernmental relations, general communication projects, code enforcement issues and general management tasks as directed by the City Administrator. WORK PROGRAM The following is a brief summary of the work program for each responsibility described under "Background." Airport Relations—There are several tasks in managing airport relations which include coordination of the Airport Relations Commission; attendance at MASAC meetings; monitor MAC meetings; continued relations with NWA; monitor the parallel runway reconstruction; finalize coordination of the Part 150 Program.; continued coordination of the north south runway expansion; monitor noise abatement departure profiles, Stage III conversion; assure the third parallel runway contract and provide necessary outreach to other communities adjacent to the airport. Economic Development—There are a variety of programs the City Administrator's office is coordinating under economic development. Those programs consist of the Highway 55 redevelopment district which includes management of TIF proceeds, finalizing the removal and demolition of the Kolofsky houses, disposal of City property, Airliner and Spruce asbestos abatement and demolition of the Airliner and Spruce Motels. Also under consideration is the Cedarvale Redevelopment District RFP. This study will provide for a master plan that includes the Cedarvale area on the north side of Highway 13, west of Silver Bell/Kennebec intersection to be performed by a consultant. There is a proposal by Silicon 1�4 Graphics to construct a call center that is being given consideration for funding at the State level and the Professional Plastics Inc./PPI Medical Systems loan requires ongoing monitoring. Other responsibilities under economic development include the monthly Economic Development Commission meetings and attendance and interaction with the Chamber of Commerce and Metro East Partnership. Solid Waste—Provide overall supervision of the Recycling Coordinator, assist with State grant administration and continue consolidation of hauler licenses. Cable & Telecommunications—Provide general supervision of the Cable & Telecommunications Coordinator with the City of Burnsville. The main tasks are franchise renewal, system upgrade and the access transfer. Budget Administration—Provide all bill coding and budget administration for the Administration Department. General Projects—Coordinate utility franchise renewals; right-of-way ordinance; and prepare for the 5 -year professional service contract renewals for legal and fiscal consultants and engineering in 1999. Fire Administration Building—The general project management and media equipment needs require coordination during construction. Intergovernmental Relations—This includes ongoing committee involvement with the LMC. Other Communications Projects—Continue the Council media upgrades including improved public presentation system. Code Enforcement Issues—Coordinate and facilitate all code enforcement issues with all City departments. ACTION PLAN The process of hiring a replacement for the Assistant to the City Administrator will take 60 to 90 days and, more than likely, the person that is hired will need to give notice with his or her employer, which could add an additional 30 days. The City Administrator's responsibility is to provide direction and input relative to all the items listed in the work program. To assist with detail during the short-term until the position is filled, staff in Administration, Finance and Planning will absorb various parts of the work program. As an example, under economic development, the Senior Planner and City Administrator will prepare Economic Development Commission packets, Planner Dudziak will coordinate the Silicon Graphics proposal and PPI. Senior Planner Ridley and Planner Kirmis will monitor and coordinate the Cedarvale Redevelopment District and Planner Farnham and the Director of Finance will coordinate various aspects of the Highway 55 redevelopment project. The City Administrator will as continue representing the City at Chamber of Commerce, Metro East and other organizational meetings. In the interim, Assistant to the City Administrator Duffy will coordinate and oversee solid waste, cable and telecommunications and other communications projects. The Chief Building Official will be responsible for general project management of the Fire Administration building. Senior Planner Ridley will organize and coordinate the remainder of the code enforcement issues. The City Administrator will coordinate most of the remaining tasks during the short-term transitional period. It is the recommendation of the City Administrator that Jon be retained on a monthly consulting contract to prepare and attend Airport Relations Commission meetings and attend MASAC and MAC meetings on behalf of the City of Eagan. Jon is agreeable to perform these tasks during the next three months. There will be some additional consultation involving the transition with Jon's replacement. The City Administrator will spend additional time on airport relations issues, if time permits, throughout the transition. The importance of retaining Jon's experience and knowledge during the transition is to make certain that Eagan continues a strong and effective presence with MAC relative to the north south runway, Stage III conversion, third parallel runway contract and other issues that all the surrounding communities to the airport are currently involved with. It is my plan to move expeditiously on a replacement in the timeframe outlined. City Administrator TLH/vmd Zo U Collaborative Meeting Agenda June 23, 1998 Eagan Municipal Center Building Community Room 7:00 p.m. -9:00 p.m. I. Introductions and Welcome (15 minutes) 11. Report on Youth at Risk (15 minutes) 111. Report on District 191 School -Based Family Support Worker Program (15 minutes) 1V. Report on Mentoring/School-To-Work Initiatives (15 minutes) V. Report on Rosemount Partnership Program (10 minutes) VI. Report on Teen Center Issue (5 minutes) VII. Questions on Reports (15 minutes) VIII, BRAINSTORMING SESSION (20 minutes) IX. Closing (10 minutes) A. Volunteers for Collaborative Group Steering Committee B. Select next meeting date a� Minutes of the Special City Council Meeting June 23, 1998 Page 1 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL Ei4.C..AN, MINNESOTA ...... JUNE 23, 1998 A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m. and was chaired by Councilmern andra Masin. Those present were Councilmembers Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember Wachter was absent from the special meeting. Also present were City Administrator Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to the City Administrator Hertel. A motion to approve the agenda was'pade by Councilmember Awada and seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously. All visitors opted to wait until other members of their parties were present before making their presentations. Director of Public Works Colbert intradi eed:ihis item and introduced Beverly Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr. Colbert stated that the MVTA is propasigg an expansion of their site to accommodate increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot Knob Road and Yankee Doodle Road) to the MVTA for this purpose. Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the Eagan City Council to inform them of four considerable changes from their current plan. First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that this may create problems with sW*. removn#.gnd storage in the winter, both at the Park and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr. Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They intend to open up the area by planting trees every 30 feet and in the long run intend to install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that the MVTA proposal was designed in,aegordacewith the future expansion plans of those roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would Eagan Special City Council Meeting Minutes lure 23, 1998 Page 2 like to start construction by this fall; they will be requesting a site plan amendment, expand their lot, file a revised plaC:aiid file a PUD. Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not consistent with the current confit the location. Ms. Vermillion stated that the MVTA was planning:or the expected needs of the future. Councilmember Awada clarified that the snow renipt?al issues won't surface until after the expansion of Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot will be stored on the hill near the highway and won't impede the City's snow removal. Councilmember Blomquist asked about the retail expansion mentioned in the presentation and Ms. Miller informed her that they would be pursuing targeted retail for the area, including services for c6iji6uters and possibly a day-care facility. Councilmember Awada expressed -:support i6'the day-care facility; she then stated that she did not support the proposed nges irttie landscaping and also stated that she had no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that they have no problems with the plan:a.. ... City Administrator Hedges introduced the item, informing the Council that the Advisory Parks Commission was prepared to report on the teen center issue that had previously been directed to the Commission by.the:Gty Council. He also introduced Ann Hantelman and Don Chavdelaine from.the:I'WA. Superintendent of Parks and Recreation Peterson reported that the Advisory Parks Commission met last week and disciiskii:tislsstie and that a task force including Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been meeting on this issue as well. She stated that the teed§:ivho have been part of this discussion concluded that they are not interested in having a teen center at the YMCA for two reasons: 1) the expense of the yearly fee to participate and 2) the location of the YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason, the Commission recommended to the C,pyncil to pursue a teen center development in the mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area were $95,000, not including mai46ance asu'istaffing in future years. Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of Parks and Recreation Vraa responded that the area is located near additional bathrooms and was intended for multiple uses, including concessions and registration. He stated that the Mighty Ducks Grant application had been delayed until next spring, if granted, the funds would be used to build a wall in:tiie>iirone area of the Civic Arena. Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also Eagan Special City Council Meeting Minutes June 23, 1998 Page 3 stated that the capital development of a teen center is not the greatest expense and that the real expenses come from maintenance and professional staffing, which the YMCA is prepared to cover with a nominal yeaily fee for the center of $25. She further stated that the center does not turn away youtli ", the basis of ability -to -pay and that their staff is sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a climbing wall, board games, table$#es, television and "hanging out" space. The YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of having professional staff in place at the YMCA as resources for teens. Councilmember Masin asked:if the YMCA would be interested in possibly staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to options and working together, she.. l o recog""ized the need for transportation issues to be resolved about the location of any facility,.: Councilmember Masin suggested using DARTS busses in off-peak times. City Administrator Hedges returned the discussion to actions for the Council to pursue and outlined two primary options: 1) the City Council can appropriate funds to the YMCA for their project or 2) the City Council can form its own program, staffed by volunteers as stated before to be located in the mezzagriie of the Civic Arena. Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer help and expressed concern aboutii'elying on volpiiteers to staff facility. The other Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a problem area without being highly supervised by'professionals. She supports the YMCA proposal because it addresses her staffing concerns. She further stated that it is not the City's mission to supervise teens or provide programming for them, expressed concern about the actual ability of teenagers to raise such a substantial amount of money for this project, and stated that if this was a disaster, it would be very hard to take away a facility paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a failing project. ..... ....._ Councilmember Blomquiet:asked forelarification on what action the Council had already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue to the Advisory Parks Commission and had not specified any appropriation of money to the YMCA. Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into our current purpose as a City govt tttiiient. Eagan Special City Council Mating Minutes June 23, 1998 Page 4 Councilmember Blomquist stated again that she thought they had already appropriated funds to the YMCA and asked them how much they would charge after the program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee would be $25 and that the YMCA$cholarship program gives out about $80,000/year in scholarships to those who cannot effiird the cost. Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be very expensive to run and stated tlot.it would require considerable additional staff and ongoing funding, and cannot be supported given the Parks and Recreation Department's current resources. Councilmember Blomquist expressed concern about volunteer staffing again and Councilmember Awada restated that this is not directly the City's responsibility. Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that the facility she was referring to was:called ire: Depot and was located in Hopkins. He then went on to express concern about::kjabiiity.,,turuivability and budget impacts of creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the City's purpose, especially given the presence of the YMCA in the community. Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and Burnsville have planned and developed their own teen centers, using bond referendums in Apple Valley to fund the center and in Burnsville, using the vacated maintenance facility. Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the process. Councilmember Awada stated that she did n6f§upport the mezzanine location, and stated that the City should not be involved in the staffing or programming of a teen center. Councilmember Blomquist expressed discomfort with liability issues with equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city priority in other cities and that thk3ty of ?n is behind its neighboring communities in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that she was bothered that the YMCA'proposai`wa5't ot,even addressed in the recommendation of the Commission. Director of Parks and Recreation Vraa responded that the Commission had concentrated on what the users of the facilities (the teens) had wanted, and that did not include the YMCA;, City Administrator Hedges informed the Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to know if they have support for their j3lhm; he siiggestgd continuing this until the July 7 City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally. Councilmember Blomquist expressed her discomfort -.0th this process and said that Fagan Special City Council Mating Minutes June 23, 1999 Page 5 something like this should be put to the whole community. Mayor Egan stated that he is interested in receiving public opinion, that he favored the YMCA option, opposed the Civic Arena location, would like to.partner with the YMCA on this issue, and that the costs were higher than he had exphatd. City Administrator Hedges suggested the Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the process and should continue to be:iftluded as the City considers partnering with the YMCA. The Council decided to' eed according to the recommendation of City Administrator Hedges and consider the proposals separately, with the first proposal to be heard at the regular meeting on July 7, 1998. ;:STORM UPDATE City Administrator Hedges s lforme4ift City Council that Dakota County has been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Director of Public Works CiflicfiiioritEed ilieouncil that they have been receiving requests by citizens to use the wood chips produced as a result of the clean-up efforts. He asked the Council for direction about how to respond. After brief discussion, the Council determined that citizens could come pick up any wood chips they wanted, but that the City does not want to get into issues of delivery. Mark Parranto of Delta M.,- t1ti4im*d­rits c4.Me before the Council to get feedback about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome development. He reported that there have been .:W' 0rhood meetings where he has met continued resistance and asked for direction from the Council. Councilmember Awada responded to him saying that the proposal cannot be considered at this time because the Council needs to review its vision for the entire Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when the time comes for reviewing pr9. - als foi'& area, his will be considered and that no proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed. TREE REFORESTATION Councilmember Awada introduced the issue of widespread tree reforestation in the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The Council responded positively, and eri*ss' d tii4 valuable opportunities for service, community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will consider an action plan for this pib*t at their next'iwork session. Eagan Special City Council Meeting Minutes June 23, 1998 Page 6 ADJOURNMENT Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55 p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited everyone to stay for the Collaborative Meeting at 7:00 p.m. TLH DATE CITY CLERK Patch T/ Transfer Patch Minutes of the Special City Council Meeting June 23, 1998 Page 1 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL Ei4.C..AN, MINNESOTA ...... JUNE 23, 1998 A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m. and was chaired by Councilmern andra Masin. Those present were Councilmembers Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember Wachter was absent from the special meeting. Also present were City Administrator Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to the City Administrator Hertel. A motion to approve the agenda was'pade by Councilmember Awada and seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously. All visitors opted to wait until other members of their parties were present before making their presentations. Director of Public Works Colbert intradi eed:ihis item and introduced Beverly Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr. Colbert stated that the MVTA is propasigg an expansion of their site to accommodate increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot Knob Road and Yankee Doodle Road) to the MVTA for this purpose. Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the Eagan City Council to inform them of four considerable changes from their current plan. First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that this may create problems with sW*. removn#.gnd storage in the winter, both at the Park and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr. Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They intend to open up the area by planting trees every 30 feet and in the long run intend to install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that the MVTA proposal was designed in,aegordacewith the future expansion plans of those roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would Eagan Special City Council Meeting Minutes lure 23, 1998 Page 2 like to start construction by this fall; they will be requesting a site plan amendment, expand their lot, file a revised plaC:aiid file a PUD. Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not consistent with the current confit the location. Ms. Vermillion stated that the MVTA was planning:or the expected needs of the future. Councilmember Awada clarified that the snow renipt?al issues won't surface until after the expansion of Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot will be stored on the hill near the highway and won't impede the City's snow removal. Councilmember Blomquist asked about the retail expansion mentioned in the presentation and Ms. Miller informed her that they would be pursuing targeted retail for the area, including services for c6iji6uters and possibly a day-care facility. Councilmember Awada expressed -:support i6'the day-care facility; she then stated that she did not support the proposed nges irttie landscaping and also stated that she had no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that they have no problems with the plan:a.. ... City Administrator Hedges introduced the item, informing the Council that the Advisory Parks Commission was prepared to report on the teen center issue that had previously been directed to the Commission by.the:Gty Council. He also introduced Ann Hantelman and Don Chavdelaine from.the:I'WA. Superintendent of Parks and Recreation Peterson reported that the Advisory Parks Commission met last week and disciiskii:tislsstie and that a task force including Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been meeting on this issue as well. She stated that the teed§:ivho have been part of this discussion concluded that they are not interested in having a teen center at the YMCA for two reasons: 1) the expense of the yearly fee to participate and 2) the location of the YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason, the Commission recommended to the C,pyncil to pursue a teen center development in the mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area were $95,000, not including mai46ance asu'istaffing in future years. Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of Parks and Recreation Vraa responded that the area is located near additional bathrooms and was intended for multiple uses, including concessions and registration. He stated that the Mighty Ducks Grant application had been delayed until next spring, if granted, the funds would be used to build a wall in:tiie>iirone area of the Civic Arena. Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also Eagan Special City Council Meeting Minutes June 23, 1998 Page 3 stated that the capital development of a teen center is not the greatest expense and that the real expenses come from maintenance and professional staffing, which the YMCA is prepared to cover with a nominal yeaily fee for the center of $25. She further stated that the center does not turn away youtli ", the basis of ability -to -pay and that their staff is sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a climbing wall, board games, table$#es, television and "hanging out" space. The YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of having professional staff in place at the YMCA as resources for teens. Councilmember Masin asked:if the YMCA would be interested in possibly staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to options and working together, she.. l o recog""ized the need for transportation issues to be resolved about the location of any facility,.: Councilmember Masin suggested using DARTS busses in off-peak times. City Administrator Hedges returned the discussion to actions for the Council to pursue and outlined two primary options: 1) the City Council can appropriate funds to the YMCA for their project or 2) the City Council can form its own program, staffed by volunteers as stated before to be located in the mezzagriie of the Civic Arena. Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer help and expressed concern aboutii'elying on volpiiteers to staff facility. The other Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a problem area without being highly supervised by'professionals. She supports the YMCA proposal because it addresses her staffing concerns. She further stated that it is not the City's mission to supervise teens or provide programming for them, expressed concern about the actual ability of teenagers to raise such a substantial amount of money for this project, and stated that if this was a disaster, it would be very hard to take away a facility paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a failing project. ..... ....._ Councilmember Blomquiet:asked forelarification on what action the Council had already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue to the Advisory Parks Commission and had not specified any appropriation of money to the YMCA. Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into our current purpose as a City govt tttiiient. Eagan Special City Council Mating Minutes June 23, 1998 Page 4 Councilmember Blomquist stated again that she thought they had already appropriated funds to the YMCA and asked them how much they would charge after the program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee would be $25 and that the YMCA$cholarship program gives out about $80,000/year in scholarships to those who cannot effiird the cost. Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be very expensive to run and stated tlot.it would require considerable additional staff and ongoing funding, and cannot be supported given the Parks and Recreation Department's current resources. Councilmember Blomquist expressed concern about volunteer staffing again and Councilmember Awada restated that this is not directly the City's responsibility. Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that the facility she was referring to was:called ire: Depot and was located in Hopkins. He then went on to express concern about::kjabiiity.,,turuivability and budget impacts of creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the City's purpose, especially given the presence of the YMCA in the community. Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and Burnsville have planned and developed their own teen centers, using bond referendums in Apple Valley to fund the center and in Burnsville, using the vacated maintenance facility. Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the process. Councilmember Awada stated that she did n6f§upport the mezzanine location, and stated that the City should not be involved in the staffing or programming of a teen center. Councilmember Blomquist expressed discomfort with liability issues with equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city priority in other cities and that thk3ty of ?n is behind its neighboring communities in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that she was bothered that the YMCA'proposai`wa5't ot,even addressed in the recommendation of the Commission. Director of Parks and Recreation Vraa responded that the Commission had concentrated on what the users of the facilities (the teens) had wanted, and that did not include the YMCA;, City Administrator Hedges informed the Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to know if they have support for their j3lhm; he siiggestgd continuing this until the July 7 City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally. Councilmember Blomquist expressed her discomfort -.0th this process and said that Fagan Special City Council Mating Minutes June 23, 1999 Page 5 something like this should be put to the whole community. Mayor Egan stated that he is interested in receiving public opinion, that he favored the YMCA option, opposed the Civic Arena location, would like to.partner with the YMCA on this issue, and that the costs were higher than he had exphatd. City Administrator Hedges suggested the Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the process and should continue to be:iftluded as the City considers partnering with the YMCA. The Council decided to' eed according to the recommendation of City Administrator Hedges and consider the proposals separately, with the first proposal to be heard at the regular meeting on July 7, 1998. ;:STORM UPDATE City Administrator Hedges s lforme4ift City Council that Dakota County has been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Director of Public Works CiflicfiiioritEed ilieouncil that they have been receiving requests by citizens to use the wood chips produced as a result of the clean-up efforts. He asked the Council for direction about how to respond. After brief discussion, the Council determined that citizens could come pick up any wood chips they wanted, but that the City does not want to get into issues of delivery. Mark Parranto of Delta M.,- t1ti4im*d­rits c4.Me before the Council to get feedback about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome development. He reported that there have been .:W' 0rhood meetings where he has met continued resistance and asked for direction from the Council. Councilmember Awada responded to him saying that the proposal cannot be considered at this time because the Council needs to review its vision for the entire Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when the time comes for reviewing pr9. - als foi'& area, his will be considered and that no proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed. TREE REFORESTATION Councilmember Awada introduced the issue of widespread tree reforestation in the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The Council responded positively, and eri*ss' d tii4 valuable opportunities for service, community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will consider an action plan for this pib*t at their next'iwork session. Eagan Special City Council Meeting Minutes June 23, 1998 Page 6 ADJOURNMENT Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55 p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited everyone to stay for the Collaborative Meeting at 7:00 p.m. TLH DATE CITY CLERK AGENDA SPECIAL CITY COUNCIL MEETING Tuesday June 23, 1998 5:00 p.m. MUNICIPAL CENTER BUILDING COMMUNITY ROOM I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. YANKEE DOODLE PARK & RIDE EXPANSION IV. APrC RECOMMENDATION FOR TEEN CENTER PROPOSALS V. REVIEW TRANSITION PLAN TO FILL VACANCY IN ASSISTANT TO CITY ADMINISTRATOR POSITION VI. OTHER BUSINESS 7:00 VII. COLLABORATIVE MEETING (SEE ATTACHED AGENDA) VIII. ADJOURNMENT TO: FROM: DATE: SUBJECT: MEMO city of eagan HONORABLE MAYOR AND CITY COUNCILMEMBERS CITY ADMINISTRATOR HEDGES JUNE 19,1998 SPECIAL CITY COUNCIL MEETING/JUNE 23,1998 Our Special City Council meeting is scheduled for Tuesday, June 23, in the Community Room. A light lunch will be served. YANKEE DOODLE PARK & RIDE EXPANSION The MVTA is proposing to expand the Park and Ride facility located at the intersection of Yankee Doodle and Pilot Knob Road. The MVTA would like to review with the City Council the proposed expansion which would involve major revisions to the existing landscaping and variance to the City's parking lot set back requirements. As a result of the proposed variance to the set back standards, staff has raised a concern associated with snow storage based on the Council's recent implementation of Winter Trail Maintenance adjacent to the Park and Ride facility on Pilot Knob and Yankee Doodle Roads. Enclosed on pages, through � is a memo from staff summarizing the issues and a letter submitted by LSA Design on behalf of the MVTA on pages 5 through g . The MVTA would like to receive input from the City Council regarding this proposed expansion and the identified modifications. ACTION TO BE CONSIDERED: Provide direction regarding best process to address the parking lot set back variance and input on landscaping requirements. APrC RECOMMENDATION/I'EEN CENTER PROPOSALS At the direction of the City Council, the APrC was directed to review Teen Center proposals presented by Michael Vincent and the Southwest YMCA. Refer to a memo prepared by the City Administrator, referenced as page —J—. This memo was sent to Ken Vraa back in April. APrC has reviewed the Teen Center proposals at their last two regular meetings and a special workshop and enclosed on pages through g( are copies of memos that provides background and their recommendation. ACTION TO BE CONSIDERED: To provide direction to the APrC and staff regarding the Southwest Area YMCA and Michael Vincent proposals for a Teen Center. TRANSITION PLAN/ASSISTANT TO THE CITY ADMINISTRATOR POSITION Assistant to the City Administrator Hohenstein and the City Administrator met on several occasions during the past three (3) weeks to discuss an orderly short-term and long-term transition plan for the work program that position is responsible for to the City. Enclosed on pages Q through is a copy of a draft memo prepared by the City Administrator that outlines a transition plan. A meeting is scheduled with Department Heads on Tuesday, June 23, to receive their input before the memo is presented to the City Council for consideration at the work session on Tuesday. OTHER BUSINESS There are no other business items at this time. COLLABORATIVE MEETING The Collaborative Meeting is scheduled for 7:00 p.m. A copy of the packet for this portion of the Special City Council meeting was distributed by City Councilmember Masin to each City Councilmember at the regular meeting held on June 16. Invitations were extended to community members including, our legislative delegation, County Commissioners, area school district superintendents and board members, members of the ministerium, our Metropolitan Council representatives and others. A special thanks to Councilmember Masin who arranged a subcommittee meeting to set an agenda for the third annual Collaborative Meeting and an action plan for the group. Also, a special thanks to Any Hertel, Administrative Intem, who assisted Councilmember Masin in organizing the Collaborative Meeting. If any member of the City Council has misplaced their packet for the Collaborative, please contact Maria and a copy will be reproduced and available for the meeting. /s/ Thomas L. Hedees City Administrator city of eagan TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS MICHAEL J. RIDLEY, SENIOR PLANNER DATE: JUNE 18,1998 SUBJECT: MVTA PARK AND RIDE FACILITY— SITE EXPANSION The MVTA has identified a need to expand the Park and Ride facility located at the intersection of Pilot Knob Road and 35E. This Park and Ride lot has been expanded twice in the past and due its popularity, needs a significant expansion from 260 parking stalls to 456 stalls to accommodate the existing and anticipated transit ridership demand. With this expansion, MVTA is requesting consideration for deviation from two City standards. In order to provide more visibility to the Park and Ride facility for security and marketing, MVTA is proposing to remove the existing 4 foot high berm with related landscaping material and replace it with a continuous row of streetscaping trees. Typically, the City tries to buffer and screen parking lot facilities from major roadway condors. When the MVTA acquired the site from Mn/Dot, insufficient right-of-way was conveyed for the proposed future expansion of the two County roads, Pilot Knob and Yankee Doodle. MVTA has agreed to dedicate the additional right-of-way necessary to meet the County's guidelines for these major arterials. However, this will result in some of the parking lot and all of the landscaping being located within County right-of-way. The County has agreed to allow this encroachment until such time as Pilot Knob Road and Yankee Doodle Road is upgraded and widen to accommodate the projected future traffic demands in this location. At that time, the MVTA has agreed to reduce their parking facility to remove it from the right-of-way required by Dakota County. However, the reduction would not provide for the ultimate 20 foot setback requirement. Subsequently, MVTA will have a "negative" setback till such time as Yankee Doodle and Pilot Knob Road is improved. The ultimate setback would be 10 feet. Because the right-of-way dedication is more than what is necessary to accommodate the present geometric layout of Pilot Knob and Yankee Doodle Roads, the green space and landscaping area will be approximately 20 feet from the back edge of trail to the edge of the parking lot. Although not yet designed, the ultimate expansion of the County roads and the reduction of the parking facility setback will likely result in a significantly reduced area for snow storage which must accommodate the snow removal of the Park- and arkand Ride facility, the trailway and 5-8 lanes of County road. The MVTA has submitted a schedule for their parking lot expansion that they would like to review with the City Council and address any concerns that the Council may have. Enclosed is a letter from the MVTA's architect summarizing these issues. Staff will be available along with MVTA representatives at the workshop session to further explain these issues and address any questions or concerns. Respectfully submitted, / c Thomas A. Colbert, P.E. Director of Public Works Michael I Ridley Senior Planner TAC/MJR/js Enclosure: LSA Design, Inc. Letter 14 r S A ) 1, L9,91)r>i,(u, hw. .�IIIttIfJlhrll< 1�,� i •=11I June 17, 1998 ; :r::.I r•+ - Mr. Mike Ridley, Senior'Planne= City of Eagan 3830 Pilot Knob Road Eagan; MN 55122 Dear Mike: 1 am writing this letter on.behalf of the Minnesota Valley Transit Authority (MVTA) to continue our discussions and review of the proposed expansion for the YankeecDoodle/Pilot Knob Road Park and Ride lot. BACKGROUND In January 1996, MVTA took ownership of the park and ride property•from MnDOT for future expansion and possibly combining commercial/retail uses at the site to enhance passenger convenience. Ridership is; increasing at a rate of 6% to 8%. each year over -the MVTA service area with over 70%s of all riders accessing the system using park and ride. Historically, as park and ride is increased, so too does ridership. Additionally, MVTA has had discussions with major employers in the City of Eagan and will be exploring reverse .commute shuttle service from this lot to increase; access !to jobs from employees outside the Eagan area. PLAN DESCRIPTION MVTA proposes to increasetheparking totals at this site from today's 260 cars to 456 cars. This will be accomplished by: 1. Securing an additional 50' of right-of-way along I -35E from MnDOT 2. Increasing efficiencies of the lot laying 3. Consolidating bus, movements into a "bus only" loading area 4. Modifying setback areas S Mike Ridley Page - 2 A bus loop will be constructed which will consolidate bus movements at the Pilot Knob Road access point. MnDOT is currently studying the signal at this location, as well as the 1-35E northbound access on Pilot Knob for the purpose of providing signal prioritization for bus movements. This site modification will allow for more efficient use of the property as well as provide a safe timed -transfer location for a transit passenger/bus transfers. MVTA is proposing to modify the "edges" of the project site to allow for lot expansion as well as better visibility into the area. Currently, there are masses of overgrown landscaping and a 4' high berm along Pilot Knob and Yankee Doodle Road's. MVTA is proposing to remove this material and replace it with a continuous row of street trees planted 30 feet apart and a 36' high ornamental fence with an evergreen hedge. This change will allow for improved visual securities of the site yet provide a visual buffer of the parked cars. The fence design and location will control pedestrian movement in and around the project. With selected openings along Yankee Doodle and Pilot Knob, the fence will reduce pedestrian/vehicle conflicts, control access and provide logical points to locate bike racks and lockers. During initial stages of this project, Dakota County requested that MVTA set aside additional right-of-way along Pilot Knob Road for future road and bridge expansion. We have reached a tentative agreement with County staff that would allow MVTA to use the right-of-way until such time that the road expansion project is developed. Once lanes are added to Pilot Knob Road, MVTA would relinquish one bay of parking along the road edge and provide a 10' greenspace setback. This is 10' less than the standard parking setback required by city ordinance. PROJECT APPROVAL PROCESS We are attending the work session to present the project and solicit comments. If the council is in general agreement with our plan and development methodology, it is our intent to work with city and county staff for site plan approval for the Phase I parking expansion. At the same time, MVTA will complete a replatting of the property showing the additional county highway easement area. Once the plat is approved, MVTA would seek developers to continue the Phase II retail portion of the project. This phase of development would be completed under a typical PUD process. SCHEDULE MVTA is hoping to complete thisproject on the following timeline: City Council Workshop Phase I Site Plan Submittal to Staff Staff/County Approval Bid Letting Phase I Construction Complete Final Plat Approval Phase II Retail Approvals Phase II Retail Construction June 23, 1998 June 30, 1998 July 6, 1998 August 4, 1998 November 1998 November 1998 December 1998 April 1999 91 ' . Mike Ridley Page — 3 We will provide additional plans and a color rendering for the June 23 work session meeting and will be available to answer any further questions. Sincerely, LSA 1 . James 13, Lashdr. ASLA Attachments \J c: Beverley Miller —MVTA Leslie Vermillion — Dakota County • File C:\95-22\061798MR.let.doc 0 Project Sign Pedestrian Walkway / Bikeway (By County) Project Phase II Parking Deck- Transit Parking Approx. 456 275 Stale([41!ILIIIIIIIIIIIIIIIIIIIIIIIII 0 No r1l.," _ Proposed 100' R.O.W. Existing Fence Line Transit Station/ Service Court 1,800 SF Future Retail Space 15,000 SF Total Bus Loop Road Bus Oueue Lane Project Sign MEMOcity of eagan TO: DIRECTOR OF PARKS & RECREATION VRAA FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 2,1998 SUBJECT: TEEN CENTER ANALYSIS At the March 24 Special City Council meeting, the City Council heard presentations for a teen center by the Southwest Area YMCA and Michael Vincent. The Southwest Area YMCA is proposing a building addition to their current facility on TH 149 and Opperman Drive that would be used as a teen room and operated by the YMCA The cost to the City is a $75,000 contribution toward the capital project. Mr. Vincent's proposal is to enclose space on the mezzanine level of the civic arena to be used as a teen room and for other purposes, such as hockey registration and general meeting room space. The capital cost would be raised through private donations, while the operating cost would be absorbed by the City. Mr. Vincent indicated that the operating cost would be primarily for heat and electricity. The City Council has asked that these two proposals be reviewed by the Advisory Parks & Recreation Commission at thew April meeting and a recommendation presented to the City Council. Although the City Council did not specifically direct any other ideas, it would be in the interest of the Advisory Parks & Recreation Commission and City Council to discuss any other alternatives for a teen center and share any findings with the City Council. I have attached a copy of the proposal that was presented by the Southwest Area YMCA to the City Council. Please share this document with the APrC. To date, Mr. Vincent has not provided a written proposal for the civic arena location. Please make reference to the March 24 Special City Council minutes as you discuss this matter with the Commission. If you have any questions, feel free to contact me at any time. City Administrator Attachment TLIVvmd I 1 MEMO' r city of eagan - TO: TOWHEM, CITYADMIIYI,S�TvRAA*TOR .: FROM: KEN:YRAA ;bIRECTOR OKPARKS ND RECI;EyATION r .. DATE: JUNE 19, 1998 = SUBJECT: TEEN FACILITY'REGONIIVIENDATION' ' BACKGROUND: The City Council asked that the Advisory Parks Commission,review,ttie;issue4oftdevel'oping.a: �- "teen:center The Council had received a request4rdm the Southwest,Area a Wkr *05,000 !� •1''ei i - z ' to assist ip,building a teeniroom addition on to their e'xistinggfacility. Atq,the same time;;the Council;;heard a,proposal=to utilize mezz nine at the,Civic Wrenaf,2 a�teen dropttntcentei:, r Over theA course of the last several weeks the3Commi`ssi n discussedittusatssue: rIt wasnrevleweds Y at two regular meetings,;afa special workshop withteen,rdp. esentaiivestp o a64tlie June; l'5'" J Commission meeting, and with 'the "Recteatlon,Sub committee dunnglonelof;therteen'sregular• meeting dates: TEEN PROPOSAL: Briefly, the teen proposal is to use the'upper mezzanme;ofyy'the,Crvrc-Arena as'a,�dro"*-'-'center,-. tr 1.,!. bi a 4: (i , 4,w � 's,+ r.'Sa't.F -t thatwould have specific hours Its understooddtFi5i there jwould betimes m4,which the teen enter, could not be made availablebecause of'schedultnROD conflicts wi[h air na'evetiu amid acUvities"',It s{t kg`, _ expected that the ;teen centei>zwould become a` place m which the planning fjor, other teen a tivAips y M ♦E 9�{ i`NL j S by teens,; for teens; would occur. The'malority of those,acnvlhes�would,hkely occur at locations r k -pif 1 .k' other then the Arena�i.e., a trip to Valle The center woul ikelyrhavelconformable furniture; a_lazge screen TV; air hockey table, foosball;ablepor slmilar items tliai would proV�ide' r some level of entertainment. The construchontand egwpping ofjthe,denter�wouldlbe+`done by.the t, teens from donations of material'and cash Supervision date [ en denter woul'd'comeeP&otit t- JQ,.r +r�z 1 c Watt. volunteer`s since.the:Civic Arena is nof+staffer!Xta;prov�desupervisib-hIQtthtslspace = * ADDITIONAL INFORMATION: r ; P p s -', Attached io this memo is the;memorandumi re`aredFfoiktfieaAdvisory+Commsston•meetmgMoriy I rli�M .ai P''i' Ll June l`5ih. The Commission was also advised that e,Citysyconstruction+manager'and-ivic R' Arena architect were asked for some assistance in costing out; the probableY ;ts for'the, �• improvements to the mezzanine to make it work, asr`a teeph'center Tliey a pro ecledi,theTcost_at j ! "fs .,: $95;000. Atiached is the. description of the work, 'a"s,preparre d'tiy<ACC�Arc}i�tects; tq prepare'tFie,. 4 ., arena mezzanine for a teen center. COMMISSION REVIEW. The Commission reviewed and discussed with the teens alternative locations for a teen center, including their reasons for not supporting the YMCA as a location. They also discussed program content, probable hours of operation, limitations of the Arena mezzanine, maintenance, how to provide for high school teens and middle school teens, and the need for some type of supervision and coordination of the teen activities. It was noted that teens and volunteers run the Rosemount teen program. Activities are conducted monthly in their community center with coordination with the Parks and Recreation Division. Staff noted that a drop-in center at the Civic Arena would likely require additional staffing for supervision if parent volunteers were not found. In response to a question as to why the teens could not begin raising the necessary funds at this time for a center, it was stated that it was critical for the teens to be able to represent to potential contributors that this proposal had the support of the City Council. It was also the Commission's feeling that donations would not be forthcoming if the teens could not positively represent the City Council's support to allow the teens to use this space. COMMISSION RECOMMENDATION At the June 15" Commission meeting, the Commission recommended to the City Council that they consider allowing the teens to pursue a teen center in the Civic Arena mezzanine, noting that the teens would have to be responsible for raising the funds to make this a reality. !J C7 TO: FROM: city. of -eagan ADVISORY PARK&COMNEISSION M134 DATE: JUNE 10" 1.998 SUBJECT: TEEN CENTER BACKGROUND At the May 18, 1998Commission-meetin c3o, ssion,,meml .0, - mi&- P9, the, Director 16 . _tfle'tSup6riAfdndeiit of and. alternative uses of the space MEEZZANINEILEVELDESIGN: I As the Commission may , recall, the- desi.g'n brough.t.. forward mth.e, .V,ificIeInthNe, enV ,proposal: &es, not meet fre coder requirements. It becomes necessarygilieneb4sQteitialldesign; Five issues come to bear: 1. Fire code 2. Heat 3. Cost 4. Security 5. Lighting Any changes made from the mezzanines, current�,stAte,�have�consequences. Short cuts such a§a shorter wall and lower height, of glass may save , money on 'fire code requirements,-but� would "I' , 4' , -A - I negate heating the space. The logical conc-lu-s.i'ori,:is'iii�ti�664glagg,"j�idvne�w Wall on•th6 west,end must extend to the steel girders. One hour firee-pr6tection must be added,,tbltb'e; g'!r'dersIA'.yithih7tfie*'Space, This couldbe w.ceiling or, sprayed on ,prdtecti_om In addition, the egststair case, must, be.enclosed, .and ihe-,tdrtid6r:frdin�the lower level door to a building exit must rriect the,one hour fird protection test; No currentisource of heat exists, for the mezzanine. -red, into the, design must be a location for a furnace, and the fumace and ductwork. Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be required. Double doors are suggested for the new west wall. The doors would provide arena staff the flexibility to move tables and other equipment into and out of the space for alternative Civic Arena uses of the mezzanine. Security would be accomplished via the locked double doors on the west end entrance and exit only down the east end stairs. For multiple use of the space, consideration should be given to storage of equipment designated for the teen center. Potential remodeling cost estimates should address: • Block west wall • Double doors • Glass front wall • Girder fire protection • Stairway and hallway enclosure • Furnace and ductwork • Wiring and fixtures • Storage room • Carpeting The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting facility upgrade applications. Success of an application would be an unknown for several months. MEZZANINE USE: If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used the mezzanine in the past; the expectation would be that those activities would continue. Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club sales, Holiday boutique and the ice show reception. New potential co -users of the mezzanine create new expenditures. Senior citizens would require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and an array of craft supplies. BLACKOUT DATES: Which types of events at the Civic Arena would trigger "blackout" dates for a teen center? • All of the Eagan Hockey Association and ice show events mentioned above (plus set- up/take down time the day before and after). • All events that charge an admission fee — i.e. hockey games, ice show (Would spectators be allowed into the mezzanine space?) 13 • Civic Arena shut down for maintenance periods of times. STAFFING A TEEN CENTER: The city division most experienced to a youth activity center is the Recreation Division. In staffing a teen center, the most satisfactory level would be to have one male and one female, college age student scheduled for each hour a teen center is open. Assuming a scenario of being open an average of 20-24 hours a week, a salary of $8.00-$8.50 an hour to attract applicants, staff costs would be $384 per week or $14,200 for the school year. Being open year round would increase the staff expenditure to $20,000. The teen center budget would likely require another $2,000 for supplies, events and excursions, depending on the actual program offered. Staff could pursue grant funding for salaries, but few grants provide salaries and funding. It would only postpone the inevitable need, and the granting agency expectations to incorporate the expenditure into the Division's budget. In summary, an increase in the operational budget would be required for staffing. MAINTENANCE OF A CIVIC ARENA TEEN CENTER: The Civic Arena staff could provide light janitorial service to a teen center. The expectation would be that the teens would keep the center clean. Maintenance of locks, the heating system, and any other "system" related aspects would require attention from Arena maintenance. It would not be feasible for Arena staff to provide supervision of the teen center, given the responsibility of ongoing Arena operations — i.e. re- surfacing, skate sharpening, etc. ALTERNATIVE SITES: Staff have considered two alternatives, one being store front rental space. The attached information provided by JBL Companies shows a range of rates from various commercial spaces. Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot space would cost $24,900.00 a year; slightly over $2,000.00 per month. The potential advantage of store front space is its eligibility for Mighty Kids Grant funding for the first year. The down sides are a June 30, 1998 grant application deadline followed by the requirement for the City to continue the project in ensuing years. The alternative is the potential use of a Park shelter building as a teen center site. The major draw back is the period of December through February "blackout" for the winter skating season. During the rest of the year no after school or evening activity is held in any of the shelters on a continuing basis. The shelters are, however, equipped for pre-school programs and currently have no vending equipment for teens food needs. The mixed use of tots and teens could be manageable. 14 Parking could be difficult at some shelter sites because of the community's use of outdoor facilities in the spring and summer. That community use will also generate interruptions from people coming into a building to use the restroom rather than using the exterior doors. OTHER SOUTH OF THE RIVER COMMUNITIES: Staff have spoken with other neighboring communities concemin$ their efforts to create a teen center. Several plans are in progress. The City of Burnsville is renovating a maintenance building and are vitalizing grant money from the District 191 Family Services Collaborative to fund a teen center staff position. Parks and Recreation are working with a core of teens to plan the center. The City of Apple Valley included a teen center in its recent bond referendum. Teens, Recreation staff and adult volunteers are working to plan the center and its activities. A teen center exists in the City of Farmington. It is located in the old middle school in the downtown area. Staff is provided by Community Education through its Youth Development funding; Recreation staff is liaison. Much like the Eagan initiative, Farmington teens at "Seize the Day" program sponsored by Dakota Healthy Communities, initiated discussion with community leaders concerning a teen center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment. The teen center opened a year ago. The Farmington experience since then has been that the teens do not come to the center as much as was hoped for. The first experiment was to be open Wednesday, Friday and Saturday evenings; 4 or 5 teens would come. The center tried being open Monday -Thursday evenings with the same result. Special events, however, draw larger attendance. This disappointing result occurred even with vigorous promotion at the high school. The teen board acknowledges that most teens are too busy to come to the center. Discussion currently underway is to extend the center to Middle School students. The Community Education intem in a leadership role for this project is leaving. The City and School District are unsure as to how they will continue to staff the center. FOR COMMISSION CONSIDERATION/DISCUSSION: The commitment of Eagan's core group of teens is strong and admirable. Perhaps an experiment is called for prior to the expenditure of capital dollars or rent money. Any experiment would require and identification of the Recreation Supervisor responsible for the project and an amendment to the Department budget to cover teen center staff salaries, supplies and an estimate on costs for two or three special events. A participant fee would be charged to help cover costs. /S NOTE: The City Council will be in workshop, session on ITuesday; June 23, which would be an excellent, opportunityfor the commission to present a:riecorri- M-endatiom reg?rding the teen center concept� u El ION ° to e e ----------------------------------------------------------- X -1 ST ING F_�OOR� 1 EL.. 901'-r i FRE N A i i i UPPER LOWER FLOOR PLANT/� « vr- --- _ NEW CONSTRUCTION -EXISTING CONSTRUCTION I JUN- 8-98 MON 7:26 AN JBL.COMPANIES FAX NO. 612 686 6113 P. 2 JBLCompanies 1380 Corporate Center Curve - Eagan, Minnesota 55121 Commercial Real Estate Services, Inc. Phone (612) 686.0212 Fax (612) 686.6113 Juno 2, 1998 Ms. Dorothy Peterson Parka & Recreation City Of Eagan 3830 Pilot Knob Eagan, MN S5122 Dear Dorothy: Pursuant to your request for rental rates regarding a Teen Center the following will give you an idea of price ranges for a 3,000 to 5,000 square foot space. Building Net Rate CAM/fax Comments 1. Di$ley Square $11.00 $7.20 Currently no space 2. Promenade $17.00 $8.50 You build out after Vanilla shell 3. CedarVale 55.00 $3.30 No tenant Improvements at this rate. 6,000 sq. ft., on corner, easy access. This is a sampling of what is available. We can sit down and compile the actual requirements and do a valid search phis look at purchasing or build to suit. Should you wish to get tlather involved please let me know. Sincerely, �e a on President R -95X 1� 612 686 6113 06-08-98 08:34AM P002 #34 city of eagan MEMO TO: DOROTHY PETERSON; SUPERINTENDENT'OF RECREATION FROM: KEN`YRA:A, DIRECTOR.OF'PARKS AND RECREATION DATE: MAY,19 `1998 SUBJECT: TEENS• At last:night's Commission meeting; the,,Commission continued its'Aiscuss on of the teen, issue. I thought the Comrnission:had an excellent dialog with some goo& thoughts expressed. The Commission asked that we pursue thefollowing for our next meeting. • Can,we provide a -layout drawing of,the mezzanine,. which would'show the teen area at this location'.;-We,should also,have building inspections review ibis for code compliance. Itmight.6e helpfulto have,our Civic Arena construction manager give us a cost projection toido•some of the work based on this drawing.. • How would -.security be,handledTor<this space? • How would the department propose to handle staffing of the teen center; who, when and at what cost?, • If there are alternative locations, identify them. • Staff, previously, identified possible space conflicts.or "blackout" periods in which the teen center would have to close because of othenarena activities. We:,need to identify these periods better • The Commission asked if the space has opportunity for other uses during daytime hours when school ,is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the possibilities. What is the probable maintenance cost for the teen center; how would this be handled and by whom? Is thisthe Civic Arena's responsibility, the community, teens or the.City's? • Who would, be: responsible for equipping the teen center? • Have the teens,talked. to.the"Y" about their proposal? )9 • The Commission, would like%to,have s.orftvdi§cussIdn, With the. teens. A special meeting -or workshop session was suggested. • Hasa surveybeeft done of the teens or, does thesurvdy dond,by: the City or Search Institutc,ad&6ss theissue of what teens Z want. • ,Some of this infbrmation,wifl.hayp,:to come fromlthe_j&fi'�grbupi -.V"6hy-b t1fem"you'deed,46 iwitunuhicAtvtbit�ffe Coftimi§sib'n,.,i�aslsu�p'.�ortiv— U­ - 1. t'r 1, enough information yet jqmake a recommendation to the Cffi� r);,Council' -Re along with whduh8;already,beqn- gpeselffe&bbUld&f�),,t� . i� , to Council,reach a conclusion. cc: Tom Hedges,.City Administrator �e-the have kotlPP -sgible ss',this""Al was not" •s1'16 the .ablove,, �katelylthe rl 06/12/1998 06:54 6124259773 8-97% MEMO To: Mike Parsons From: Paul Dahlberg Data: June 11, 1998 Re: Eagan Civic Arena Teen Center cc: Ken Wee ACC ARCHITECTS PAGE 01 VIA FAX & Mail 445-4191 The following is a general description of the work required to create a possible Teen Center/Mufti-Use Room on the mezzanine level at Eagan Civic Arena -Phase I. Ken would like to have very preliminary budget numbers by mid-aftemoon, Monday, June 15, 1998, for a meeting Monday evening. 1 have looked at some code Issues and am proposing the worst case scenario for the work that may need to be done. Provide a budget estimate for the following: Construct a metal stud gypsum board wall along the entire railing location between the mezzanine and the main arena as follows: - Wallboard shall be 5/8", Type X Fiberbond, on both sides, (wood fiber and gypsum) as manufactured by Louisiana-Pacific. - Provide eight (8) 4'-8' H x 8'-0" L hollow metal window frames with one (1) intermediate vertical mullion and tempered glass for Installation in the above described wall. Frame profile shall be 5 3/4'. Construct a full height metal stud and gypsum board wall approximately 32' L from the main arena north wall to the mezzanine exterlor north wall. Include a pair of T -O" x T-0" hollow metal doors and hardware with 1/2 glass vision panels. 3. Install 518" Type X gypsum board one-hour ceiling at approximately 10'-0" AFF hung from the long span joists throughout the entire mezzanine area that will be enclosed. 4. Provide a HVAC unit in a separate mechanical room to the east side of the existing stair to lower level and appropriate ductwork throughout the mezzanine area. Assume that the space will be used for assembly purposes such as Large meeting room andfor various youth activities and upper level lobby during skating events. 41 6124259773 06-12-98 07:57AM Pool U: 06/12/1998 06:54 6124259773 R -97X Memoxto�Ml wFamons JuneItPi 1998 Pager -2'- %6. Construct,& full he hard; mmith"12. 3 7. '8. 8: In the Teen Center ;ar_ea„assume 10. Includelco'sts,fonfinisf esrsuch'ia ACC ARCHITECTS s a£floor firnsH"cfdS20/SY?'carpetfnglth"ro palr%ng;�etC�as�needed Thank•youdoryourhelp;`. to do. Talk, to you; next week. dj "Endgsure*Drawing Ulyithis�willugfveiy,Oou'es well�asdus!�some�d t .1 lately. - ' • 1 illcable< .rr,, ugFiout. a ,•il ils�etc far�- f ondey�6o' l iUon`al work A: ♦ I d 06—'C2-9,8, 0 1 -7 M',' 57A•P002 A: ♦ I d 06—'C2-9,8, 0 1 -7 M',' 57A•P002 �.7,-777 06/12/1998 06:54 6124259773 ACC ARCHITECTS - I-- O►R?a07_pu.� `GRID L� !•TO' ' o pg'WcTjMOR FACE a,tin�7. �oRa "OV`..`, 6rtruur^ f.$•H•I.1 I jf7 l•E-E•H.f•1 0 R -97M ��,� 6/24259773 PAGE 03 06-12-98 07:57AM P003. 01, rt MEMOcity of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 15, 1998 SUBJECT: TRANSITION/ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN'S POSITION BACKGROUND After receiving official notice from Jon of his appointment as City Administrator of Mahtomedi beginning Monday, June 22, we have had several meetings to discuss both a short-term and long- term transition plan so that his responsibilities are carried out pending his position replacement. The two major areas of responsibility include airport relations and economic development. Other responsibilities include solid waste; cable and telecommunications; administrative budget; and administration general projects including project management of the fire administration building, intergovernmental relations, general communication projects, code enforcement issues and general management tasks as directed by the City Administrator. WORK PROGRAM The following is a brief summary of the work program for each responsibility described under "Background." Airport Relations—There are several tasks in managing airport relations which include coordination of the Airport Relations Commission; attendance at MASAC meetings; monitor MAC meetings; continued relations with NWA; monitor the parallel runway reconstruction; finalize coordination of the Part 150 Program.; continued coordination of the north south runway expansion; monitor noise abatement departure profiles, Stage III conversion; assure the third parallel runway contract and provide necessary outreach to other communities adjacent to the airport. Economic Development—There are a variety of programs the City Administrator's office is coordinating under economic development. Those programs consist of the Highway 55 redevelopment district which includes management of TIF proceeds, finalizing the removal and demolition of the Kolofsky houses, disposal of City property, Airliner and Spruce asbestos abatement and demolition of the Airliner and Spruce Motels. Also under consideration is the Cedarvale Redevelopment District RFP. This study will provide for a master plan that includes the Cedarvale area on the north side of Highway 13, west of Silver Bell/Kennebec intersection to be performed by a consultant. There is a proposal by Silicon 1�4 Graphics to construct a call center that is being given consideration for funding at the State level and the Professional Plastics Inc./PPI Medical Systems loan requires ongoing monitoring. Other responsibilities under economic development include the monthly Economic Development Commission meetings and attendance and interaction with the Chamber of Commerce and Metro East Partnership. Solid Waste—Provide overall supervision of the Recycling Coordinator, assist with State grant administration and continue consolidation of hauler licenses. Cable & Telecommunications—Provide general supervision of the Cable & Telecommunications Coordinator with the City of Burnsville. The main tasks are franchise renewal, system upgrade and the access transfer. Budget Administration—Provide all bill coding and budget administration for the Administration Department. General Projects—Coordinate utility franchise renewals; right-of-way ordinance; and prepare for the 5 -year professional service contract renewals for legal and fiscal consultants and engineering in 1999. Fire Administration Building—The general project management and media equipment needs require coordination during construction. Intergovernmental Relations—This includes ongoing committee involvement with the LMC. Other Communications Projects—Continue the Council media upgrades including improved public presentation system. Code Enforcement Issues—Coordinate and facilitate all code enforcement issues with all City departments. ACTION PLAN The process of hiring a replacement for the Assistant to the City Administrator will take 60 to 90 days and, more than likely, the person that is hired will need to give notice with his or her employer, which could add an additional 30 days. The City Administrator's responsibility is to provide direction and input relative to all the items listed in the work program. To assist with detail during the short-term until the position is filled, staff in Administration, Finance and Planning will absorb various parts of the work program. As an example, under economic development, the Senior Planner and City Administrator will prepare Economic Development Commission packets, Planner Dudziak will coordinate the Silicon Graphics proposal and PPI. Senior Planner Ridley and Planner Kirmis will monitor and coordinate the Cedarvale Redevelopment District and Planner Farnham and the Director of Finance will coordinate various aspects of the Highway 55 redevelopment project. The City Administrator will as continue representing the City at Chamber of Commerce, Metro East and other organizational meetings. In the interim, Assistant to the City Administrator Duffy will coordinate and oversee solid waste, cable and telecommunications and other communications projects. The Chief Building Official will be responsible for general project management of the Fire Administration building. Senior Planner Ridley will organize and coordinate the remainder of the code enforcement issues. The City Administrator will coordinate most of the remaining tasks during the short-term transitional period. It is the recommendation of the City Administrator that Jon be retained on a monthly consulting contract to prepare and attend Airport Relations Commission meetings and attend MASAC and MAC meetings on behalf of the City of Eagan. Jon is agreeable to perform these tasks during the next three months. There will be some additional consultation involving the transition with Jon's replacement. The City Administrator will spend additional time on airport relations issues, if time permits, throughout the transition. The importance of retaining Jon's experience and knowledge during the transition is to make certain that Eagan continues a strong and effective presence with MAC relative to the north south runway, Stage III conversion, third parallel runway contract and other issues that all the surrounding communities to the airport are currently involved with. It is my plan to move expeditiously on a replacement in the timeframe outlined. City Administrator TLH/vmd Zo U Collaborative Meeting Agenda June 23, 1998 Eagan Municipal Center Building Community Room 7:00 p.m. -9:00 p.m. I. Introductions and Welcome (15 minutes) 11. Report on Youth at Risk (15 minutes) 111. Report on District 191 School -Based Family Support Worker Program (15 minutes) 1V. Report on Mentoring/School-To-Work Initiatives (15 minutes) V. Report on Rosemount Partnership Program (10 minutes) VI. Report on Teen Center Issue (5 minutes) VII. Questions on Reports (15 minutes) VIII, BRAINSTORMING SESSION (20 minutes) IX. Closing (10 minutes) A. Volunteers for Collaborative Group Steering Committee B. Select next meeting date a� Minutes of the Special City Council Meeting June 23, 1998 Page 1 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL Ei4.C..AN, MINNESOTA ...... JUNE 23, 1998 A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m. and was chaired by Councilmern andra Masin. Those present were Councilmembers Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember Wachter was absent from the special meeting. Also present were City Administrator Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to the City Administrator Hertel. A motion to approve the agenda was'pade by Councilmember Awada and seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously. All visitors opted to wait until other members of their parties were present before making their presentations. Director of Public Works Colbert intradi eed:ihis item and introduced Beverly Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr. Colbert stated that the MVTA is propasigg an expansion of their site to accommodate increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot Knob Road and Yankee Doodle Road) to the MVTA for this purpose. Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the Eagan City Council to inform them of four considerable changes from their current plan. First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that this may create problems with sW*. removn#.gnd storage in the winter, both at the Park and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr. Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They intend to open up the area by planting trees every 30 feet and in the long run intend to install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that the MVTA proposal was designed in,aegordacewith the future expansion plans of those roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would Eagan Special City Council Meeting Minutes lure 23, 1998 Page 2 like to start construction by this fall; they will be requesting a site plan amendment, expand their lot, file a revised plaC:aiid file a PUD. Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not consistent with the current confit the location. Ms. Vermillion stated that the MVTA was planning:or the expected needs of the future. Councilmember Awada clarified that the snow renipt?al issues won't surface until after the expansion of Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot will be stored on the hill near the highway and won't impede the City's snow removal. Councilmember Blomquist asked about the retail expansion mentioned in the presentation and Ms. Miller informed her that they would be pursuing targeted retail for the area, including services for c6iji6uters and possibly a day-care facility. Councilmember Awada expressed -:support i6'the day-care facility; she then stated that she did not support the proposed nges irttie landscaping and also stated that she had no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that they have no problems with the plan:a.. ... City Administrator Hedges introduced the item, informing the Council that the Advisory Parks Commission was prepared to report on the teen center issue that had previously been directed to the Commission by.the:Gty Council. He also introduced Ann Hantelman and Don Chavdelaine from.the:I'WA. Superintendent of Parks and Recreation Peterson reported that the Advisory Parks Commission met last week and disciiskii:tislsstie and that a task force including Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been meeting on this issue as well. She stated that the teed§:ivho have been part of this discussion concluded that they are not interested in having a teen center at the YMCA for two reasons: 1) the expense of the yearly fee to participate and 2) the location of the YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason, the Commission recommended to the C,pyncil to pursue a teen center development in the mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area were $95,000, not including mai46ance asu'istaffing in future years. Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of Parks and Recreation Vraa responded that the area is located near additional bathrooms and was intended for multiple uses, including concessions and registration. He stated that the Mighty Ducks Grant application had been delayed until next spring, if granted, the funds would be used to build a wall in:tiie>iirone area of the Civic Arena. Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also Eagan Special City Council Meeting Minutes June 23, 1998 Page 3 stated that the capital development of a teen center is not the greatest expense and that the real expenses come from maintenance and professional staffing, which the YMCA is prepared to cover with a nominal yeaily fee for the center of $25. She further stated that the center does not turn away youtli ", the basis of ability -to -pay and that their staff is sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a climbing wall, board games, table$#es, television and "hanging out" space. The YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of having professional staff in place at the YMCA as resources for teens. Councilmember Masin asked:if the YMCA would be interested in possibly staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to options and working together, she.. l o recog""ized the need for transportation issues to be resolved about the location of any facility,.: Councilmember Masin suggested using DARTS busses in off-peak times. City Administrator Hedges returned the discussion to actions for the Council to pursue and outlined two primary options: 1) the City Council can appropriate funds to the YMCA for their project or 2) the City Council can form its own program, staffed by volunteers as stated before to be located in the mezzagriie of the Civic Arena. Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer help and expressed concern aboutii'elying on volpiiteers to staff facility. The other Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a problem area without being highly supervised by'professionals. She supports the YMCA proposal because it addresses her staffing concerns. She further stated that it is not the City's mission to supervise teens or provide programming for them, expressed concern about the actual ability of teenagers to raise such a substantial amount of money for this project, and stated that if this was a disaster, it would be very hard to take away a facility paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a failing project. ..... ....._ Councilmember Blomquiet:asked forelarification on what action the Council had already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue to the Advisory Parks Commission and had not specified any appropriation of money to the YMCA. Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into our current purpose as a City govt tttiiient. Eagan Special City Council Mating Minutes June 23, 1998 Page 4 Councilmember Blomquist stated again that she thought they had already appropriated funds to the YMCA and asked them how much they would charge after the program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee would be $25 and that the YMCA$cholarship program gives out about $80,000/year in scholarships to those who cannot effiird the cost. Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be very expensive to run and stated tlot.it would require considerable additional staff and ongoing funding, and cannot be supported given the Parks and Recreation Department's current resources. Councilmember Blomquist expressed concern about volunteer staffing again and Councilmember Awada restated that this is not directly the City's responsibility. Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that the facility she was referring to was:called ire: Depot and was located in Hopkins. He then went on to express concern about::kjabiiity.,,turuivability and budget impacts of creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the City's purpose, especially given the presence of the YMCA in the community. Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and Burnsville have planned and developed their own teen centers, using bond referendums in Apple Valley to fund the center and in Burnsville, using the vacated maintenance facility. Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the process. Councilmember Awada stated that she did n6f§upport the mezzanine location, and stated that the City should not be involved in the staffing or programming of a teen center. Councilmember Blomquist expressed discomfort with liability issues with equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city priority in other cities and that thk3ty of ?n is behind its neighboring communities in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that she was bothered that the YMCA'proposai`wa5't ot,even addressed in the recommendation of the Commission. Director of Parks and Recreation Vraa responded that the Commission had concentrated on what the users of the facilities (the teens) had wanted, and that did not include the YMCA;, City Administrator Hedges informed the Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to know if they have support for their j3lhm; he siiggestgd continuing this until the July 7 City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally. Councilmember Blomquist expressed her discomfort -.0th this process and said that Fagan Special City Council Mating Minutes June 23, 1999 Page 5 something like this should be put to the whole community. Mayor Egan stated that he is interested in receiving public opinion, that he favored the YMCA option, opposed the Civic Arena location, would like to.partner with the YMCA on this issue, and that the costs were higher than he had exphatd. City Administrator Hedges suggested the Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the process and should continue to be:iftluded as the City considers partnering with the YMCA. The Council decided to' eed according to the recommendation of City Administrator Hedges and consider the proposals separately, with the first proposal to be heard at the regular meeting on July 7, 1998. ;:STORM UPDATE City Administrator Hedges s lforme4ift City Council that Dakota County has been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Director of Public Works CiflicfiiioritEed ilieouncil that they have been receiving requests by citizens to use the wood chips produced as a result of the clean-up efforts. He asked the Council for direction about how to respond. After brief discussion, the Council determined that citizens could come pick up any wood chips they wanted, but that the City does not want to get into issues of delivery. Mark Parranto of Delta M.,- t1ti4im*d­rits c4.Me before the Council to get feedback about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome development. He reported that there have been .:W' 0rhood meetings where he has met continued resistance and asked for direction from the Council. Councilmember Awada responded to him saying that the proposal cannot be considered at this time because the Council needs to review its vision for the entire Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when the time comes for reviewing pr9. - als foi'& area, his will be considered and that no proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed. TREE REFORESTATION Councilmember Awada introduced the issue of widespread tree reforestation in the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The Council responded positively, and eri*ss' d tii4 valuable opportunities for service, community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will consider an action plan for this pib*t at their next'iwork session. Eagan Special City Council Meeting Minutes June 23, 1998 Page 6 ADJOURNMENT Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55 p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited everyone to stay for the Collaborative Meeting at 7:00 p.m. TLH DATE CITY CLERK Patch T/ Transfer Patch Minutes of the Special City Council Meeting June 23, 1998 Page 1 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL Ei4.C..AN, MINNESOTA ...... JUNE 23, 1998 A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m. and was chaired by Councilmern andra Masin. Those present were Councilmembers Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember Wachter was absent from the special meeting. Also present were City Administrator Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to the City Administrator Hertel. A motion to approve the agenda was'pade by Councilmember Awada and seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously. All visitors opted to wait until other members of their parties were present before making their presentations. Director of Public Works Colbert intradi eed:ihis item and introduced Beverly Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr. Colbert stated that the MVTA is propasigg an expansion of their site to accommodate increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot Knob Road and Yankee Doodle Road) to the MVTA for this purpose. Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the Eagan City Council to inform them of four considerable changes from their current plan. First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that this may create problems with sW*. removn#.gnd storage in the winter, both at the Park and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr. Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They intend to open up the area by planting trees every 30 feet and in the long run intend to install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that the MVTA proposal was designed in,aegordacewith the future expansion plans of those roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would Eagan Special City Council Meeting Minutes lure 23, 1998 Page 2 like to start construction by this fall; they will be requesting a site plan amendment, expand their lot, file a revised plaC:aiid file a PUD. Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not consistent with the current confit the location. Ms. Vermillion stated that the MVTA was planning:or the expected needs of the future. Councilmember Awada clarified that the snow renipt?al issues won't surface until after the expansion of Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot will be stored on the hill near the highway and won't impede the City's snow removal. Councilmember Blomquist asked about the retail expansion mentioned in the presentation and Ms. Miller informed her that they would be pursuing targeted retail for the area, including services for c6iji6uters and possibly a day-care facility. Councilmember Awada expressed -:support i6'the day-care facility; she then stated that she did not support the proposed nges irttie landscaping and also stated that she had no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that they have no problems with the plan:a.. ... City Administrator Hedges introduced the item, informing the Council that the Advisory Parks Commission was prepared to report on the teen center issue that had previously been directed to the Commission by.the:Gty Council. He also introduced Ann Hantelman and Don Chavdelaine from.the:I'WA. Superintendent of Parks and Recreation Peterson reported that the Advisory Parks Commission met last week and disciiskii:tislsstie and that a task force including Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been meeting on this issue as well. She stated that the teed§:ivho have been part of this discussion concluded that they are not interested in having a teen center at the YMCA for two reasons: 1) the expense of the yearly fee to participate and 2) the location of the YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason, the Commission recommended to the C,pyncil to pursue a teen center development in the mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area were $95,000, not including mai46ance asu'istaffing in future years. Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of Parks and Recreation Vraa responded that the area is located near additional bathrooms and was intended for multiple uses, including concessions and registration. He stated that the Mighty Ducks Grant application had been delayed until next spring, if granted, the funds would be used to build a wall in:tiie>iirone area of the Civic Arena. Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also Eagan Special City Council Meeting Minutes June 23, 1998 Page 3 stated that the capital development of a teen center is not the greatest expense and that the real expenses come from maintenance and professional staffing, which the YMCA is prepared to cover with a nominal yeaily fee for the center of $25. She further stated that the center does not turn away youtli ", the basis of ability -to -pay and that their staff is sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a climbing wall, board games, table$#es, television and "hanging out" space. The YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of having professional staff in place at the YMCA as resources for teens. Councilmember Masin asked:if the YMCA would be interested in possibly staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to options and working together, she.. l o recog""ized the need for transportation issues to be resolved about the location of any facility,.: Councilmember Masin suggested using DARTS busses in off-peak times. City Administrator Hedges returned the discussion to actions for the Council to pursue and outlined two primary options: 1) the City Council can appropriate funds to the YMCA for their project or 2) the City Council can form its own program, staffed by volunteers as stated before to be located in the mezzagriie of the Civic Arena. Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer help and expressed concern aboutii'elying on volpiiteers to staff facility. The other Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a problem area without being highly supervised by'professionals. She supports the YMCA proposal because it addresses her staffing concerns. She further stated that it is not the City's mission to supervise teens or provide programming for them, expressed concern about the actual ability of teenagers to raise such a substantial amount of money for this project, and stated that if this was a disaster, it would be very hard to take away a facility paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a failing project. ..... ....._ Councilmember Blomquiet:asked forelarification on what action the Council had already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue to the Advisory Parks Commission and had not specified any appropriation of money to the YMCA. Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into our current purpose as a City govt tttiiient. Eagan Special City Council Mating Minutes June 23, 1998 Page 4 Councilmember Blomquist stated again that she thought they had already appropriated funds to the YMCA and asked them how much they would charge after the program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee would be $25 and that the YMCA$cholarship program gives out about $80,000/year in scholarships to those who cannot effiird the cost. Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be very expensive to run and stated tlot.it would require considerable additional staff and ongoing funding, and cannot be supported given the Parks and Recreation Department's current resources. Councilmember Blomquist expressed concern about volunteer staffing again and Councilmember Awada restated that this is not directly the City's responsibility. Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that the facility she was referring to was:called ire: Depot and was located in Hopkins. He then went on to express concern about::kjabiiity.,,turuivability and budget impacts of creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the City's purpose, especially given the presence of the YMCA in the community. Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and Burnsville have planned and developed their own teen centers, using bond referendums in Apple Valley to fund the center and in Burnsville, using the vacated maintenance facility. Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the process. Councilmember Awada stated that she did n6f§upport the mezzanine location, and stated that the City should not be involved in the staffing or programming of a teen center. Councilmember Blomquist expressed discomfort with liability issues with equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city priority in other cities and that thk3ty of ?n is behind its neighboring communities in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that she was bothered that the YMCA'proposai`wa5't ot,even addressed in the recommendation of the Commission. Director of Parks and Recreation Vraa responded that the Commission had concentrated on what the users of the facilities (the teens) had wanted, and that did not include the YMCA;, City Administrator Hedges informed the Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to know if they have support for their j3lhm; he siiggestgd continuing this until the July 7 City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally. Councilmember Blomquist expressed her discomfort -.0th this process and said that Fagan Special City Council Mating Minutes June 23, 1999 Page 5 something like this should be put to the whole community. Mayor Egan stated that he is interested in receiving public opinion, that he favored the YMCA option, opposed the Civic Arena location, would like to.partner with the YMCA on this issue, and that the costs were higher than he had exphatd. City Administrator Hedges suggested the Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the process and should continue to be:iftluded as the City considers partnering with the YMCA. The Council decided to' eed according to the recommendation of City Administrator Hedges and consider the proposals separately, with the first proposal to be heard at the regular meeting on July 7, 1998. ;:STORM UPDATE City Administrator Hedges s lforme4ift City Council that Dakota County has been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Director of Public Works CiflicfiiioritEed ilieouncil that they have been receiving requests by citizens to use the wood chips produced as a result of the clean-up efforts. He asked the Council for direction about how to respond. After brief discussion, the Council determined that citizens could come pick up any wood chips they wanted, but that the City does not want to get into issues of delivery. Mark Parranto of Delta M.,- t1ti4im*d­rits c4.Me before the Council to get feedback about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome development. He reported that there have been .:W' 0rhood meetings where he has met continued resistance and asked for direction from the Council. Councilmember Awada responded to him saying that the proposal cannot be considered at this time because the Council needs to review its vision for the entire Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when the time comes for reviewing pr9. - als foi'& area, his will be considered and that no proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed. TREE REFORESTATION Councilmember Awada introduced the issue of widespread tree reforestation in the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The Council responded positively, and eri*ss' d tii4 valuable opportunities for service, community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will consider an action plan for this pib*t at their next'iwork session. Eagan Special City Council Meeting Minutes June 23, 1998 Page 6 ADJOURNMENT Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55 p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited everyone to stay for the Collaborative Meeting at 7:00 p.m. TLH DATE CITY CLERK