06/23/1998 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
June 23, 1998
5:00 p.m.
MUNICIPAL CENTER BUILDING
COMMUNITY ROOM
I. ROLL CALL & AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. YANKEE DOODLE PARK & RIDE EXPANSION
IV. APrC RECOMMENDATION FOR TEEN CENTER
PROPOSALS
V. REVIEW TRANSITION PLAN TO FILL VACANCY IN
ASSISTANT TO CITY ADMINISTRATOR POSITION
VI. OTHER BUSINESS
7:00 VII. COLLABORATIVE MEETING (SEE ATTACHED AGENDA)
VIII. ADJOURNMENT
TO:
FROM:
DATE:
SUBJECT:
MEMO
city of eagan
HONORABLE MAYOR AND CITY COUNCILMEMBERS
CITY ADMINISTRATOR HEDGES
JUNE 19,1998
SPECIAL CITY COUNCIL MEETING/JUNE 23,1998
Our Special City Council meeting is scheduled for Tuesday, June 23, in the Community Room. A
light lunch will be served.
YANKEE DOODLE PARK & RIDE EXPANSION
The MVTA is proposing to expand the Park and Ride facility located at the intersection of
Yankee Doodle and Pilot Knob Road. The MVTA would like to review with the City Council
the proposed expansion which would involve major revisions to the existing landscaping and
variance to the City's parking lot set back requirements. As a result of the proposed variance to
the set back standards, staff has raised a concern associated with snow storage based on the
Council's recent implementation of Winter Trail Maintenance adjacent to the Park and Ride
facility on Pilot Knob and Yankee Doodle Roads. Enclosed on pages, through � is a
memo from staff summarizing the issues and a letter submitted by LSA Design on behalf of the
MVTA on pages 5 through g . The MVTA would like to receive input from the City
Council regarding this proposed expansion and the identified modifications.
ACTION TO BE CONSIDERED:
Provide direction regarding best process to address the parking lot set back variance and input on
landscaping requirements.
APrC RECOMMENDATION/I'EEN CENTER PROPOSALS
At the direction of the City Council, the APrC was directed to review Teen Center proposals
presented by Michael Vincent and the Southwest YMCA. Refer to a memo prepared by the City
Administrator, referenced as page —J—. This memo was sent to Ken Vraa back in April. APrC
has reviewed the Teen Center proposals at their last two regular meetings and a special workshop
and enclosed on pages through g( are copies of memos that provides background and
their recommendation.
ACTION TO BE CONSIDERED:
To provide direction to the APrC and staff regarding the Southwest Area YMCA and Michael
Vincent proposals for a Teen Center.
TRANSITION PLAN/ASSISTANT TO THE CITY ADMINISTRATOR POSITION
Assistant to the City Administrator Hohenstein and the City Administrator met on several
occasions during the past three (3) weeks to discuss an orderly short-term and long-term
transition plan for the work program that position is responsible for to the City.
Enclosed on pages Q through is a copy of a draft memo prepared by the City
Administrator that outlines a transition plan. A meeting is scheduled with Department Heads on
Tuesday, June 23, to receive their input before the memo is presented to the City Council for
consideration at the work session on Tuesday.
OTHER BUSINESS
There are no other business items at this time.
COLLABORATIVE MEETING
The Collaborative Meeting is scheduled for 7:00 p.m. A copy of the packet for this portion of
the Special City Council meeting was distributed by City Councilmember Masin to each City
Councilmember at the regular meeting held on June 16.
Invitations were extended to community members including, our legislative delegation, County
Commissioners, area school district superintendents and board members, members of the
ministerium, our Metropolitan Council representatives and others. A special thanks to
Councilmember Masin who arranged a subcommittee meeting to set an agenda for the third
annual Collaborative Meeting and an action plan for the group. Also, a special thanks to Any
Hertel, Administrative Intem, who assisted Councilmember Masin in organizing the
Collaborative Meeting.
If any member of the City Council has misplaced their packet for the Collaborative, please
contact Maria and a copy will be reproduced and available for the meeting.
/s/ Thomas L. Hedees
City Administrator
city of eagan
TO: THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
MICHAEL J. RIDLEY, SENIOR PLANNER
DATE: JUNE 18,1998
SUBJECT: MVTA PARK AND RIDE FACILITY— SITE EXPANSION
The MVTA has identified a need to expand the Park and Ride facility located at the
intersection of Pilot Knob Road and 35E. This Park and Ride lot has been expanded twice
in the past and due its popularity, needs a significant expansion from 260 parking stalls to
456 stalls to accommodate the existing and anticipated transit ridership demand. With this
expansion, MVTA is requesting consideration for deviation from two City standards.
In order to provide more visibility to the Park and Ride facility for security and
marketing, MVTA is proposing to remove the existing 4 foot high berm with related
landscaping material and replace it with a continuous row of streetscaping trees.
Typically, the City tries to buffer and screen parking lot facilities from major roadway
condors.
When the MVTA acquired the site from Mn/Dot, insufficient right-of-way was
conveyed for the proposed future expansion of the two County roads, Pilot Knob and
Yankee Doodle. MVTA has agreed to dedicate the additional right-of-way necessary to
meet the County's guidelines for these major arterials. However, this will result in some
of the parking lot and all of the landscaping being located within County right-of-way.
The County has agreed to allow this encroachment until such time as Pilot Knob Road
and Yankee Doodle Road is upgraded and widen to accommodate the projected future
traffic demands in this location. At that time, the MVTA has agreed to reduce their
parking facility to remove it from the right-of-way required by Dakota County.
However, the reduction would not provide for the ultimate 20 foot setback requirement.
Subsequently, MVTA will have a "negative" setback till such time as Yankee Doodle
and Pilot Knob Road is improved. The ultimate setback would be 10 feet.
Because the right-of-way dedication is more than what is necessary to accommodate the
present geometric layout of Pilot Knob and Yankee Doodle Roads, the green space and
landscaping area will be approximately 20 feet from the back edge of trail to the edge of
the parking lot. Although not yet designed, the ultimate expansion of the County roads
and the reduction of the parking facility setback will likely result in a significantly
reduced area for snow storage which must accommodate the snow removal of the Park-
and
arkand Ride facility, the trailway and 5-8 lanes of County road.
The MVTA has submitted a schedule for their parking lot expansion that they would like to
review with the City Council and address any concerns that the Council may have.
Enclosed is a letter from the MVTA's architect summarizing these issues. Staff will be
available along with MVTA representatives at the workshop session to further explain these
issues and address any questions or concerns.
Respectfully submitted,
/ c
Thomas A. Colbert, P.E.
Director of Public Works
Michael I Ridley
Senior Planner
TAC/MJR/js
Enclosure:
LSA Design, Inc. Letter
14
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.�IIIttIfJlhrll< 1�,� i •=11I
June 17, 1998 ; :r::.I r•+ -
Mr. Mike Ridley, Senior'Planne=
City of Eagan
3830 Pilot Knob Road
Eagan; MN 55122
Dear Mike:
1 am writing this letter on.behalf of the Minnesota Valley Transit Authority (MVTA) to continue
our discussions and review of the proposed expansion for the YankeecDoodle/Pilot Knob Road
Park and Ride lot.
BACKGROUND
In January 1996, MVTA took ownership of the park and ride property•from MnDOT for future
expansion and possibly combining commercial/retail uses at the site to enhance passenger
convenience.
Ridership is; increasing at a rate of 6% to 8%. each year over -the MVTA service area with over
70%s of all riders accessing the system using park and ride. Historically, as park and ride is
increased, so too does ridership.
Additionally, MVTA has had discussions with major employers in the City of Eagan and will be
exploring reverse .commute shuttle service from this lot to increase; access !to jobs from
employees outside the Eagan area.
PLAN DESCRIPTION
MVTA proposes to increasetheparking totals at this site from today's 260 cars to 456 cars. This
will be accomplished by:
1. Securing an additional 50' of right-of-way along I -35E from MnDOT
2. Increasing efficiencies of the lot laying
3. Consolidating bus, movements into a "bus only" loading area
4. Modifying setback areas
S
Mike Ridley
Page - 2
A bus loop will be constructed which will consolidate bus movements at the Pilot Knob Road
access point. MnDOT is currently studying the signal at this location, as well as the 1-35E
northbound access on Pilot Knob for the purpose of providing signal prioritization for bus
movements. This site modification will allow for more efficient use of the property as well as
provide a safe timed -transfer location for a transit passenger/bus transfers.
MVTA is proposing to modify the "edges" of the project site to allow for lot expansion as well
as better visibility into the area. Currently, there are masses of overgrown landscaping and a 4'
high berm along Pilot Knob and Yankee Doodle Road's. MVTA is proposing to remove this
material and replace it with a continuous row of street trees planted 30 feet apart and a 36' high
ornamental fence with an evergreen hedge. This change will allow for improved visual
securities of the site yet provide a visual buffer of the parked cars. The fence design and location
will control pedestrian movement in and around the project. With selected openings along
Yankee Doodle and Pilot Knob, the fence will reduce pedestrian/vehicle conflicts, control access
and provide logical points to locate bike racks and lockers.
During initial stages of this project, Dakota County requested that MVTA set aside additional
right-of-way along Pilot Knob Road for future road and bridge expansion. We have reached a
tentative agreement with County staff that would allow MVTA to use the right-of-way until such
time that the road expansion project is developed. Once lanes are added to Pilot Knob Road,
MVTA would relinquish one bay of parking along the road edge and provide a 10' greenspace
setback. This is 10' less than the standard parking setback required by city ordinance.
PROJECT APPROVAL PROCESS
We are attending the work session to present the project and solicit comments. If the council is
in general agreement with our plan and development methodology, it is our intent to work with
city and county staff for site plan approval for the Phase I parking expansion. At the same time,
MVTA will complete a replatting of the property showing the additional county highway
easement area. Once the plat is approved, MVTA would seek developers to continue the Phase
II retail portion of the project. This phase of development would be completed under a typical
PUD process.
SCHEDULE
MVTA is hoping to complete thisproject on the following timeline:
City Council Workshop
Phase I Site Plan Submittal to Staff
Staff/County Approval
Bid Letting
Phase I Construction Complete
Final Plat Approval
Phase II Retail Approvals
Phase II Retail Construction
June 23, 1998
June 30, 1998
July 6, 1998
August 4, 1998
November 1998
November 1998
December 1998
April 1999
91
' . Mike Ridley
Page — 3
We will provide additional plans and a color rendering for the June 23 work session meeting and
will be available to answer any further questions.
Sincerely,
LSA
1 .
James 13, Lashdr. ASLA
Attachments \J
c: Beverley Miller —MVTA
Leslie Vermillion — Dakota County
• File C:\95-22\061798MR.let.doc
0
Project Sign
Pedestrian Walkway /
Bikeway (By County)
Project
Phase II Parking Deck- Transit Parking Approx. 456
275 Stale([41!ILIIIIIIIIIIIIIIIIIIIIIIIII
0 No r1l.," _
Proposed 100' R.O.W.
Existing Fence Line
Transit Station/
Service Court
1,800 SF
Future Retail Space
15,000 SF Total
Bus Loop Road
Bus Oueue Lane
Project Sign
MEMOcity of eagan
TO: DIRECTOR OF PARKS & RECREATION VRAA
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 2,1998
SUBJECT: TEEN CENTER ANALYSIS
At the March 24 Special City Council meeting, the City Council heard presentations for a teen center
by the Southwest Area YMCA and Michael Vincent. The Southwest Area YMCA is proposing a
building addition to their current facility on TH 149 and Opperman Drive that would be used as a teen
room and operated by the YMCA The cost to the City is a $75,000 contribution toward the capital
project. Mr. Vincent's proposal is to enclose space on the mezzanine level of the civic arena to be used
as a teen room and for other purposes, such as hockey registration and general meeting room space.
The capital cost would be raised through private donations, while the operating cost would be
absorbed by the City. Mr. Vincent indicated that the operating cost would be primarily for heat and
electricity.
The City Council has asked that these two proposals be reviewed by the Advisory Parks & Recreation
Commission at thew April meeting and a recommendation presented to the City Council. Although the
City Council did not specifically direct any other ideas, it would be in the interest of the Advisory Parks
& Recreation Commission and City Council to discuss any other alternatives for a teen center and
share any findings with the City Council.
I have attached a copy of the proposal that was presented by the Southwest Area YMCA to the City
Council. Please share this document with the APrC. To date, Mr. Vincent has not provided a written
proposal for the civic arena location. Please make reference to the March 24 Special City Council
minutes as you discuss this matter with the Commission.
If you have any questions, feel free to contact me at any time.
City Administrator
Attachment
TLIVvmd
I
1
MEMO' r
city of eagan -
TO: TOWHEM, CITYADMIIYI,S�TvRAA*TOR .:
FROM: KEN:YRAA ;bIRECTOR OKPARKS ND RECI;EyATION
r ..
DATE: JUNE 19, 1998 =
SUBJECT: TEEN FACILITY'REGONIIVIENDATION'
'
BACKGROUND:
The City Council asked that the Advisory Parks Commission,review,ttie;issue4oftdevel'oping.a: �-
"teen:center The Council had received a request4rdm the Southwest,Area a Wkr *05,000 !�
•1''ei i - z '
to assist ip,building a teeniroom addition on to their e'xistinggfacility. Atq,the same time;;the
Council;;heard a,proposal=to utilize mezz nine at the,Civic Wrenaf,2 a�teen dropttntcentei:,
r
Over theA course of the last several weeks the3Commi`ssi n discussedittusatssue: rIt wasnrevleweds
Y
at two regular meetings,;afa special workshop withteen,rdp. esentaiivestp o a64tlie J`u e; l'5'" J
Commission meeting, and with 'the "Recteatlon,Sub committee dunnglonelof;therteen'sregular•
meeting dates:
TEEN PROPOSAL:
Briefly, the teen proposal is to use the'upper mezzanme;ofyy'the,Crvrc-Arena as'a,�dro"*-'-'center,-. tr
1.,!. bi a 4: (i , 4,w
� 's,+ r.'Sa't.F -t
thatwould have specific hours Its understooddtFi5i there jwould betimes m4,which the teen enter,
could not be made availablebecause of'schedultnROD conflicts wi[h air na'evetiu amid acUvities"',It s{t kg`, _
expected that the ;teen centei>zwould become a` place m which the planning fjor, other teen a tivAips y
M ♦E 9�{ i`NL j S
by teens,; for teens; would occur. The'malority of those,acnvlhes�would,hkely occur at locations
r k -pif 1 .k'
other then the Arena�i.e., a trip to Valle The center woul ikelyrhavelconformable
furniture; a_lazge screen TV; air hockey table, foosball;ablepor slmilar items tliai would proV�ide' r
some level of entertainment. The construchontand egwpping ofjthe,denter�wouldlbe+`done by.the t,
teens from donations of material'and cash Supervision date [ en denter woul'd'comeeP&otit
t- JQ,.r +r�z 1 c Watt.
volunteer`s since.the:Civic Arena is nof+staffer!Xta;prov�desupervisib-hIQtthtslspace =
*
ADDITIONAL INFORMATION: r ;
P p s -',
Attached io this memo is the;memorandumi re`aredFfoiktfieaAdvisory+Commsston•meetmgMoriy
I rli�M .ai P''i' Ll
June l`5ih. The Commission was also advised that e,Citysyconstruction+manager'and-ivic R'
Arena architect were asked for some assistance in costing out; the probableY ;ts for'the,
�•
improvements to the mezzanine to make it work, asr`a teeph'center Tliey a pro ecledi,theTcost_at j
! "fs .,:
$95;000. Atiached is the. description of the work, 'a"s,preparre d'tiy<ACC�Arc}i�tects; tq prepare'tFie,. 4 .,
arena mezzanine for a teen center.
COMMISSION REVIEW.
The Commission reviewed and discussed with the teens alternative locations for a teen center,
including their reasons for not supporting the YMCA as a location. They also discussed program
content, probable hours of operation, limitations of the Arena mezzanine, maintenance, how to
provide for high school teens and middle school teens, and the need for some type of supervision
and coordination of the teen activities. It was noted that teens and volunteers run the Rosemount
teen program. Activities are conducted monthly in their community center with coordination
with the Parks and Recreation Division. Staff noted that a drop-in center at the Civic Arena
would likely require additional staffing for supervision if parent volunteers were not found.
In response to a question as to why the teens could not begin raising the necessary funds at this
time for a center, it was stated that it was critical for the teens to be able to represent to potential
contributors that this proposal had the support of the City Council. It was also the Commission's
feeling that donations would not be forthcoming if the teens could not positively represent the
City Council's support to allow the teens to use this space.
COMMISSION RECOMMENDATION
At the June 15" Commission meeting, the Commission recommended to the City Council that
they consider allowing the teens to pursue a teen center in the Civic Arena mezzanine, noting
that the teens would have to be responsible for raising the funds to make this a reality.
!J
C7
TO:
FROM:
city. of -eagan
ADVISORY PARK&COMNEISSION
M134
DATE: JUNE 10" 1.998
SUBJECT: TEEN CENTER
BACKGROUND
At the May 18, 1998Commission-meetin c3o, ssion,,meml
.0, - mi&- P9,
the, Director 16 . _tfle'tSup6riAfdndeiit of
and. alternative uses of the space
MEEZZANINEILEVELDESIGN: I
As the Commission may
, recall, the- desi.g'n brough.t.. forward mth.e, .V,ificIeInthNe, enV
,proposal: &es,
not meet fre coder requirements. It becomes necessarygilieneb4sQteitialldesign;
Five issues come to bear:
1. Fire code
2. Heat
3. Cost
4. Security
5. Lighting
Any changes made from the mezzanines, current�,stAte,�have�consequences. Short cuts such a§a
shorter wall and lower height, of glass may save , money on 'fire code requirements,-but� would
"I' , 4' , -A - I
negate heating the space. The logical conc-lu-s.i'ori,:is'iii�ti�664glagg,"j�idvne�w Wall on•th6 west,end
must extend to the steel girders.
One hour firee-pr6tection must be added,,tbltb'e; g'!r'dersIA'.yithih7tfie*'Space, This couldbe w.ceiling
or, sprayed on ,prdtecti_om
In addition, the egststair case, must, be.enclosed, .and ihe-,tdrtid6r:frdin�the lower level door to a
building exit must rriect the,one hour fird protection test;
No currentisource of heat exists, for the mezzanine. -red, into the, design must be a location
for a furnace, and the fumace and ductwork.
Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be
required.
Double doors are suggested for the new west wall. The doors would provide arena staff the
flexibility to move tables and other equipment into and out of the space for alternative Civic
Arena uses of the mezzanine.
Security would be accomplished via the locked double doors on the west end entrance and exit
only down the east end stairs.
For multiple use of the space, consideration should be given to storage of equipment designated
for the teen center.
Potential remodeling cost estimates should address:
• Block west wall
• Double doors
• Glass front wall
• Girder fire protection
• Stairway and hallway enclosure
• Furnace and ductwork
• Wiring and fixtures
• Storage room
• Carpeting
The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting
facility upgrade applications. Success of an application would be an unknown for several
months.
MEZZANINE USE:
If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used
the mezzanine in the past; the expectation would be that those activities would continue.
Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club
sales, Holiday boutique and the ice show reception.
New potential co -users of the mezzanine create new expenditures. Senior citizens would
require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and
an array of craft supplies.
BLACKOUT DATES:
Which types of events at the Civic Arena would trigger "blackout" dates for a teen center?
• All of the Eagan Hockey Association and ice show events mentioned above (plus set-
up/take down time the day before and after).
• All events that charge an admission fee — i.e. hockey games, ice show (Would
spectators be allowed into the mezzanine space?)
13
• Civic Arena shut down for maintenance periods of times.
STAFFING A TEEN CENTER:
The city division most experienced to a youth activity center is the Recreation Division. In
staffing a teen center, the most satisfactory level would be to have one male and one female,
college age student scheduled for each hour a teen center is open. Assuming a scenario of being
open an average of 20-24 hours a week, a salary of $8.00-$8.50 an hour to attract applicants,
staff costs would be $384 per week or $14,200 for the school year. Being open year round
would increase the staff expenditure to $20,000. The teen center budget would likely require
another $2,000 for supplies, events and excursions, depending on the actual program offered.
Staff could pursue grant funding for salaries, but few grants provide salaries and funding. It
would only postpone the inevitable need, and the granting agency expectations to incorporate
the expenditure into the Division's budget. In summary, an increase in the operational budget
would be required for staffing.
MAINTENANCE OF A CIVIC ARENA TEEN CENTER:
The Civic Arena staff could provide light janitorial service to a teen center. The expectation
would be that the teens would keep the center clean.
Maintenance of locks, the heating system, and any other "system" related aspects would require
attention from Arena maintenance. It would not be feasible for Arena staff to provide
supervision of the teen center, given the responsibility of ongoing Arena operations — i.e. re-
surfacing, skate sharpening, etc.
ALTERNATIVE SITES:
Staff have considered two alternatives, one being store front rental space. The attached
information provided by JBL Companies shows a range of rates from various commercial
spaces.
Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot
space would cost $24,900.00 a year; slightly over $2,000.00 per month.
The potential advantage of store front space is its eligibility for Mighty Kids Grant funding for
the first year. The down sides are a June 30, 1998 grant application deadline followed by the
requirement for the City to continue the project in ensuing years.
The alternative is the potential use of a Park shelter building as a teen center site. The major
draw back is the period of December through February "blackout" for the winter skating
season. During the rest of the year no after school or evening activity is held in any of the
shelters on a continuing basis.
The shelters are, however, equipped for pre-school programs and currently have no vending
equipment for teens food needs. The mixed use of tots and teens could be manageable.
14
Parking could be difficult at some shelter sites because of the community's use of outdoor
facilities in the spring and summer. That community use will also generate interruptions from
people coming into a building to use the restroom rather than using the exterior doors.
OTHER SOUTH OF THE RIVER COMMUNITIES:
Staff have spoken with other neighboring communities concemin$ their efforts to create a teen
center. Several plans are in progress.
The City of Burnsville is renovating a maintenance building and are vitalizing grant money
from the District 191 Family Services Collaborative to fund a teen center staff position. Parks
and Recreation are working with a core of teens to plan the center.
The City of Apple Valley included a teen center in its recent bond referendum. Teens,
Recreation staff and adult volunteers are working to plan the center and its activities.
A teen center exists in the City of Farmington. It is located in the old middle school in the
downtown area. Staff is provided by Community Education through its Youth Development
funding; Recreation staff is liaison.
Much like the Eagan initiative, Farmington teens at "Seize the Day" program sponsored by
Dakota Healthy Communities, initiated discussion with community leaders concerning a teen
center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment.
The teen center opened a year ago.
The Farmington experience since then has been that the teens do not come to the center as
much as was hoped for. The first experiment was to be open Wednesday, Friday and Saturday
evenings; 4 or 5 teens would come. The center tried being open Monday -Thursday evenings
with the same result. Special events, however, draw larger attendance.
This disappointing result occurred even with vigorous promotion at the high school. The teen
board acknowledges that most teens are too busy to come to the center. Discussion currently
underway is to extend the center to Middle School students.
The Community Education intem in a leadership role for this project is leaving. The City and
School District are unsure as to how they will continue to staff the center.
FOR COMMISSION CONSIDERATION/DISCUSSION:
The commitment of Eagan's core group of teens is strong and admirable. Perhaps an
experiment is called for prior to the expenditure of capital dollars or rent money. Any
experiment would require and identification of the Recreation Supervisor responsible for the
project and an amendment to the Department budget to cover teen center staff salaries, supplies
and an estimate on costs for two or three special events. A participant fee would be charged to
help cover costs.
/S
NOTE:
The City Council will be in workshop, session on ITuesday; June 23, which would be an
excellent, opportunityfor the commission to present a:riecorri- M-endatiom reg?rding the teen center
concept�
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I
JUN- 8-98 MON 7:26 AN JBL.COMPANIES
FAX NO. 612 686 6113 P. 2
JBLCompanies 1380 Corporate Center Curve - Eagan, Minnesota 55121
Commercial Real Estate Services, Inc. Phone (612) 686.0212 Fax (612) 686.6113
Juno 2, 1998
Ms. Dorothy Peterson
Parka & Recreation
City Of Eagan
3830 Pilot Knob
Eagan, MN S5122
Dear Dorothy:
Pursuant to your request for rental rates regarding a Teen Center the following will give
you an idea of price ranges for a 3,000 to 5,000 square foot space.
Building Net Rate CAM/fax Comments
1. Di$ley Square $11.00 $7.20 Currently no space
2. Promenade $17.00 $8.50 You build out after
Vanilla shell
3. CedarVale 55.00 $3.30 No tenant
Improvements at this
rate. 6,000 sq. ft., on
corner, easy access.
This is a sampling of what is available. We can sit down and compile the actual
requirements and do a valid search phis look at purchasing or build to suit.
Should you wish to get tlather involved please let me know.
Sincerely,
�e a on
President
R -95X
1�
612 686 6113 06-08-98 08:34AM P002 #34
city of eagan
MEMO
TO: DOROTHY PETERSON; SUPERINTENDENT'OF RECREATION
FROM: KEN`YRA:A, DIRECTOR.OF'PARKS AND RECREATION
DATE: MAY,19 `1998
SUBJECT: TEENS•
At last:night's Commission meeting; the,,Commission continued its'Aiscuss on of the teen, issue. I
thought the Comrnission:had an excellent dialog with some goo& thoughts expressed. The
Commission asked that we pursue thefollowing for our next meeting.
• Can,we provide a -layout drawing of,the mezzanine,. which would'show the teen area at
this location'.;-We,should also,have building inspections review ibis for code compliance.
Itmight.6e helpfulto have,our Civic Arena construction manager give us a cost
projection toido•some of the work based on this drawing..
• How would -.security be,handledTor<this space?
• How would the department propose to handle staffing of the teen center; who, when and
at what cost?,
• If there are alternative locations, identify them.
• Staff, previously, identified possible space conflicts.or "blackout" periods in which the
teen center would have to close because of othenarena activities. We:,need to identify
these periods better
• The Commission asked if the space has opportunity for other uses during daytime hours
when school ,is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the
possibilities.
What is the probable maintenance cost for the teen center; how would this be handled and
by whom? Is thisthe Civic Arena's responsibility, the community, teens or the.City's?
• Who would, be: responsible for equipping the teen center?
• Have the teens,talked. to.the"Y" about their proposal?
)9
• The Commission, would like%to,have s.orftvdi§cussIdn, With the. teens. A special meeting -or
workshop session was suggested.
• Hasa surveybeeft done of the teens or, does thesurvdy dond,by: the City or Search
Institutc,ad&6ss theissue of what teens Z want.
•
,Some of this infbrmation,wifl.hayp,:to come fromlthe_j&fi'�grbupi -.V"6hy-b
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Mike Parsons
From:
Paul Dahlberg
Data:
June 11, 1998
Re:
Eagan Civic Arena
Teen Center
cc:
Ken Wee
ACC ARCHITECTS PAGE 01
VIA FAX & Mail 445-4191
The following is a general description of the work required to create a possible Teen
Center/Mufti-Use Room on the mezzanine level at Eagan Civic Arena -Phase I. Ken
would like to have very preliminary budget numbers by mid-aftemoon, Monday, June
15, 1998, for a meeting Monday evening. 1 have looked at some code Issues and am
proposing the worst case scenario for the work that may need to be done. Provide a
budget estimate for the following:
Construct a metal stud gypsum board wall along the entire railing location between
the mezzanine and the main arena as follows:
- Wallboard shall be 5/8", Type X Fiberbond, on both sides, (wood fiber and
gypsum) as manufactured by Louisiana-Pacific.
- Provide eight (8) 4'-8' H x 8'-0" L hollow metal window frames with one (1)
intermediate vertical mullion and tempered glass for Installation in the above
described wall. Frame profile shall be 5 3/4'.
Construct a full height metal stud and gypsum board wall approximately 32' L from
the main arena north wall to the mezzanine exterlor north wall. Include a pair of
T -O" x T-0" hollow metal doors and hardware with 1/2 glass vision panels.
3. Install 518" Type X gypsum board one-hour ceiling at approximately 10'-0" AFF
hung from the long span joists throughout the entire mezzanine area that will be
enclosed.
4. Provide a HVAC unit in a separate mechanical room to the east side of the
existing stair to lower level and appropriate ductwork throughout the mezzanine
area. Assume that the space will be used for assembly purposes such as Large
meeting room andfor various youth activities and upper level lobby during skating
events.
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PAGE 03
06-12-98 07:57AM P003. 01,
rt MEMOcity of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 15, 1998
SUBJECT: TRANSITION/ASSISTANT TO THE CITY ADMINISTRATOR
HOHENSTEIN'S POSITION
BACKGROUND
After receiving official notice from Jon of his appointment as City Administrator of Mahtomedi
beginning Monday, June 22, we have had several meetings to discuss both a short-term and long-
term transition plan so that his responsibilities are carried out pending his position replacement.
The two major areas of responsibility include airport relations and economic development. Other
responsibilities include solid waste; cable and telecommunications; administrative budget; and
administration general projects including project management of the fire administration building,
intergovernmental relations, general communication projects, code enforcement issues and general
management tasks as directed by the City Administrator.
WORK PROGRAM
The following is a brief summary of the work program for each responsibility described under
"Background."
Airport Relations—There are several tasks in managing airport relations which include
coordination of the Airport Relations Commission; attendance at MASAC meetings;
monitor MAC meetings; continued relations with NWA; monitor the parallel runway
reconstruction; finalize coordination of the Part 150 Program.; continued coordination of
the north south runway expansion; monitor noise abatement departure profiles, Stage III
conversion; assure the third parallel runway contract and provide necessary outreach to
other communities adjacent to the airport.
Economic Development—There are a variety of programs the City Administrator's office is
coordinating under economic development. Those programs consist of the Highway 55
redevelopment district which includes management of TIF proceeds, finalizing the removal
and demolition of the Kolofsky houses, disposal of City property, Airliner and Spruce
asbestos abatement and demolition of the Airliner and Spruce Motels. Also under
consideration is the Cedarvale Redevelopment District RFP. This study will provide for a
master plan that includes the Cedarvale area on the north side of Highway 13, west of Silver
Bell/Kennebec intersection to be performed by a consultant. There is a proposal by Silicon
1�4
Graphics to construct a call center that is being given consideration for funding at the State
level and the Professional Plastics Inc./PPI Medical Systems loan requires ongoing
monitoring. Other responsibilities under economic development include the monthly
Economic Development Commission meetings and attendance and interaction with the
Chamber of Commerce and Metro East Partnership.
Solid Waste—Provide overall supervision of the Recycling Coordinator, assist with State
grant administration and continue consolidation of hauler licenses.
Cable & Telecommunications—Provide general supervision of the Cable &
Telecommunications Coordinator with the City of Burnsville. The main tasks are franchise
renewal, system upgrade and the access transfer.
Budget Administration—Provide all bill coding and budget administration for the
Administration Department.
General Projects—Coordinate utility franchise renewals; right-of-way ordinance; and
prepare for the 5 -year professional service contract renewals for legal and fiscal consultants
and engineering in 1999.
Fire Administration Building—The general project management and media equipment
needs require coordination during construction.
Intergovernmental Relations—This includes ongoing committee involvement with the
LMC.
Other Communications Projects—Continue the Council media upgrades including
improved public presentation system.
Code Enforcement Issues—Coordinate and facilitate all code enforcement issues with all
City departments.
ACTION PLAN
The process of hiring a replacement for the Assistant to the City Administrator will take 60 to 90
days and, more than likely, the person that is hired will need to give notice with his or her
employer, which could add an additional 30 days.
The City Administrator's responsibility is to provide direction and input relative to all the items
listed in the work program. To assist with detail during the short-term until the position is filled,
staff in Administration, Finance and Planning will absorb various parts of the work program. As an
example, under economic development, the Senior Planner and City Administrator will prepare
Economic Development Commission packets, Planner Dudziak will coordinate the Silicon
Graphics proposal and PPI. Senior Planner Ridley and Planner Kirmis will monitor and coordinate
the Cedarvale Redevelopment District and Planner Farnham and the Director of Finance will
coordinate various aspects of the Highway 55 redevelopment project. The City Administrator will
as
continue representing the City at Chamber of Commerce, Metro East and other organizational
meetings. In the interim, Assistant to the City Administrator Duffy will coordinate and oversee
solid waste, cable and telecommunications and other communications projects. The Chief Building
Official will be responsible for general project management of the Fire Administration building.
Senior Planner Ridley will organize and coordinate the remainder of the code enforcement issues.
The City Administrator will coordinate most of the remaining tasks during the short-term
transitional period.
It is the recommendation of the City Administrator that Jon be retained on a monthly consulting
contract to prepare and attend Airport Relations Commission meetings and attend MASAC and
MAC meetings on behalf of the City of Eagan. Jon is agreeable to perform these tasks during the
next three months. There will be some additional consultation involving the transition with Jon's
replacement. The City Administrator will spend additional time on airport relations issues, if time
permits, throughout the transition. The importance of retaining Jon's experience and knowledge
during the transition is to make certain that Eagan continues a strong and effective presence with
MAC relative to the north south runway, Stage III conversion, third parallel runway contract and
other issues that all the surrounding communities to the airport are currently involved with.
It is my plan to move expeditiously on a replacement in the timeframe outlined.
City Administrator
TLH/vmd
Zo
U
Collaborative Meeting
Agenda
June 23, 1998
Eagan Municipal Center Building Community Room
7:00 p.m. -9:00 p.m.
I. Introductions and Welcome (15 minutes)
11. Report on Youth at Risk (15 minutes)
111. Report on District 191 School -Based Family Support Worker Program (15 minutes)
1V. Report on Mentoring/School-To-Work Initiatives (15 minutes)
V. Report on Rosemount Partnership Program (10 minutes)
VI. Report on Teen Center Issue (5 minutes)
VII. Questions on Reports (15 minutes)
VIII, BRAINSTORMING SESSION (20 minutes)
IX. Closing (10 minutes)
A. Volunteers for Collaborative Group Steering Committee
B. Select next meeting date
a�
Minutes of the Special City Council Meeting June 23, 1998 Page 1
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
Ei4.C..AN, MINNESOTA
...... JUNE 23, 1998
A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the
Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m.
and was chaired by Councilmern andra Masin. Those present were Councilmembers
Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember
Wachter was absent from the special meeting. Also present were City Administrator
Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and
Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to
the City Administrator Hertel.
A motion to approve the agenda was'pade by Councilmember Awada and
seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously.
All visitors opted to wait until other members of their parties were present before
making their presentations.
Director of Public Works Colbert intradi eed:ihis item and introduced Beverly
Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County
Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr.
Colbert stated that the MVTA is propasigg an expansion of their site to accommodate
increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation
has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot
Knob Road and Yankee Doodle Road) to the MVTA for this purpose.
Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the
Eagan City Council to inform them of four considerable changes from their current plan.
First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the
regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property
given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that
this may create problems with sW*. removn#.gnd storage in the winter, both at the Park
and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr.
Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to
Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They
intend to open up the area by planting trees every 30 feet and in the long run intend to
install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that
the MVTA proposal was designed in,aegordacewith the future expansion plans of those
roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot
from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will
change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot
Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would
Eagan Special City Council Meeting Minutes lure 23, 1998
Page 2
like to start construction by this fall; they will be requesting a site plan amendment,
expand their lot, file a revised plaC:aiid file a PUD.
Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not
consistent with the current confit the location. Ms. Vermillion
stated that the MVTA was planning:or the expected needs of the future. Councilmember
Awada clarified that the snow renipt?al issues won't surface until after the expansion of
Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot
will be stored on the hill near the highway and won't impede the City's snow removal.
Councilmember Blomquist asked about the retail expansion mentioned in the
presentation and Ms. Miller informed her that they would be pursuing targeted retail for
the area, including services for c6iji6uters and possibly a day-care facility.
Councilmember Awada expressed -:support i6'the day-care facility; she then stated that
she did not support the proposed nges irttie landscaping and also stated that she had
no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that
they have no problems with the plan:a.. ...
City Administrator Hedges introduced the item, informing the Council that the
Advisory Parks Commission was prepared to report on the teen center issue that had
previously been directed to the Commission by.the:Gty Council. He also introduced
Ann Hantelman and Don Chavdelaine from.the:I'WA.
Superintendent of Parks and Recreation Peterson reported that the Advisory Parks
Commission met last week and disciiskii:tislsstie and that a task force including
Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been
meeting on this issue as well. She stated that the teed§:ivho have been part of this
discussion concluded that they are not interested in having a teen center at the YMCA for
two reasons: 1) the expense of the yearly fee to participate and 2) the location of the
YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason,
the Commission recommended to the C,pyncil to pursue a teen center development in the
mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the
money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks
and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area
were $95,000, not including mai46ance asu'istaffing in future years.
Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of
Parks and Recreation Vraa responded that the area is located near additional bathrooms
and was intended for multiple uses, including concessions and registration. He stated that
the Mighty Ducks Grant application had been delayed until next spring, if granted, the
funds would be used to build a wall in:tiie>iirone area of the Civic Arena.
Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to
discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention
to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also
Eagan Special City Council Meeting Minutes June 23, 1998
Page 3
stated that the capital development of a teen center is not the greatest expense and that the
real expenses come from maintenance and professional staffing, which the YMCA is
prepared to cover with a nominal yeaily fee for the center of $25. She further stated that
the center does not turn away youtli ", the basis of ability -to -pay and that their staff is
sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their
current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive
options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a
climbing wall, board games, table$#es, television and "hanging out" space. The
YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time
in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of
having professional staff in place at the YMCA as resources for teens.
Councilmember Masin asked:if the YMCA would be interested in possibly
staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to
options and working together, she.. l o recog""ized the need for transportation issues to be
resolved about the location of any facility,.: Councilmember Masin suggested using
DARTS busses in off-peak times.
City Administrator Hedges returned the discussion to actions for the Council to
pursue and outlined two primary options: 1) the City Council can appropriate funds to the
YMCA for their project or 2) the City Council can form its own program, staffed by
volunteers as stated before to be located in the mezzagriie of the Civic Arena.
Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer
help and expressed concern aboutii'elying on volpiiteers to staff facility. The other
Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious
concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a
problem area without being highly supervised by'professionals. She supports the YMCA
proposal because it addresses her staffing concerns. She further stated that it is not the
City's mission to supervise teens or provide programming for them, expressed concern
about the actual ability of teenagers to raise such a substantial amount of money for this
project, and stated that if this was a disaster, it would be very hard to take away a facility
paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a
failing project. ..... ....._
Councilmember Blomquiet:asked forelarification on what action the Council had
already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the
YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue
to the Advisory Parks Commission and had not specified any appropriation of money to
the YMCA.
Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he
considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into
our current purpose as a City govt tttiiient.
Eagan Special City Council Mating Minutes June 23, 1998
Page 4
Councilmember Blomquist stated again that she thought they had already
appropriated funds to the YMCA and asked them how much they would charge after the
program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee
would be $25 and that the YMCA$cholarship program gives out about $80,000/year in
scholarships to those who cannot effiird the cost.
Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be
very expensive to run and stated tlot.it would require considerable additional staff and
ongoing funding, and cannot be supported given the Parks and Recreation Department's
current resources.
Councilmember Blomquist expressed concern about volunteer staffing again and
Councilmember Awada restated that this is not directly the City's responsibility.
Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run
between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that
the facility she was referring to was:called ire: Depot and was located in Hopkins. He
then went on to express concern about::kjabiiity.,,turuivability and budget impacts of
creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the
City's purpose, especially given the presence of the YMCA in the community.
Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and
Burnsville have planned and developed their own teen centers, using bond referendums
in Apple Valley to fund the center and in Burnsville, using the vacated maintenance
facility.
Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal
the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the
process.
Councilmember Awada stated that she did n6f§upport the mezzanine location,
and stated that the City should not be involved in the staffing or programming of a teen
center. Councilmember Blomquist expressed discomfort with liability issues with
equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember
Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be
best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city
priority in other cities and that thk3ty of ?n is behind its neighboring communities
in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to
be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that
the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that
she was bothered that the YMCA'proposai`wa5't ot,even addressed in the
recommendation of the Commission. Director of Parks and Recreation Vraa responded
that the Commission had concentrated on what the users of the facilities (the teens) had
wanted, and that did not include the YMCA;, City Administrator Hedges informed the
Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to
know if they have support for their j3lhm; he siiggestgd continuing this until the July 7
City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally.
Councilmember Blomquist expressed her discomfort -.0th this process and said that
Fagan Special City Council Mating Minutes June 23, 1999
Page 5
something like this should be put to the whole community. Mayor Egan stated that he is
interested in receiving public opinion, that he favored the YMCA option, opposed the
Civic Arena location, would like to.partner with the YMCA on this issue, and that the
costs were higher than he had exphatd. City Administrator Hedges suggested the
Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time
whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could
be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the
process and should continue to be:iftluded as the City considers partnering with the
YMCA. The Council decided to' eed according to the recommendation of City
Administrator Hedges and consider the proposals separately, with the first proposal to be
heard at the regular meeting on July 7, 1998.
;:STORM UPDATE
City Administrator Hedges s lforme4ift City Council that Dakota County has
been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief
and Emergency Assistance Act.
Director of Public Works CiflicfiiioritEed ilieouncil that they have been
receiving requests by citizens to use the wood chips produced as a result of the clean-up
efforts. He asked the Council for direction about how to respond. After brief discussion,
the Council determined that citizens could come pick up any wood chips they wanted, but
that the City does not want to get into issues of delivery.
Mark Parranto of Delta M.,- t1ti4im*drits c4.Me before the Council to get feedback
about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He
stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome
development. He reported that there have been .:W' 0rhood meetings where he has met
continued resistance and asked for direction from the Council.
Councilmember Awada responded to him saying that the proposal cannot be
considered at this time because the Council needs to review its vision for the entire
Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City
Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan
study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City
is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when
the time comes for reviewing pr9. - als foi'& area, his will be considered and that no
proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed.
TREE REFORESTATION
Councilmember Awada introduced the issue of widespread tree reforestation in
the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The
Council responded positively, and eri*ss' d tii4 valuable opportunities for service,
community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will
consider an action plan for this pib*t at their next'iwork session.
Eagan Special City Council Meeting Minutes June 23, 1998
Page 6
ADJOURNMENT
Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the
Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55
p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited
everyone to stay for the Collaborative Meeting at 7:00 p.m.
TLH
DATE
CITY CLERK
Patch T/
Transfer Patch
Minutes of the Special City Council Meeting June 23, 1998 Page 1
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
Ei4.C..AN, MINNESOTA
...... JUNE 23, 1998
A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the
Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m.
and was chaired by Councilmern andra Masin. Those present were Councilmembers
Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember
Wachter was absent from the special meeting. Also present were City Administrator
Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and
Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to
the City Administrator Hertel.
A motion to approve the agenda was'pade by Councilmember Awada and
seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously.
All visitors opted to wait until other members of their parties were present before
making their presentations.
Director of Public Works Colbert intradi eed:ihis item and introduced Beverly
Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County
Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr.
Colbert stated that the MVTA is propasigg an expansion of their site to accommodate
increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation
has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot
Knob Road and Yankee Doodle Road) to the MVTA for this purpose.
Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the
Eagan City Council to inform them of four considerable changes from their current plan.
First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the
regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property
given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that
this may create problems with sW*. removn#.gnd storage in the winter, both at the Park
and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr.
Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to
Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They
intend to open up the area by planting trees every 30 feet and in the long run intend to
install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that
the MVTA proposal was designed in,aegordacewith the future expansion plans of those
roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot
from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will
change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot
Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would
Eagan Special City Council Meeting Minutes lure 23, 1998
Page 2
like to start construction by this fall; they will be requesting a site plan amendment,
expand their lot, file a revised plaC:aiid file a PUD.
Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not
consistent with the current confit the location. Ms. Vermillion
stated that the MVTA was planning:or the expected needs of the future. Councilmember
Awada clarified that the snow renipt?al issues won't surface until after the expansion of
Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot
will be stored on the hill near the highway and won't impede the City's snow removal.
Councilmember Blomquist asked about the retail expansion mentioned in the
presentation and Ms. Miller informed her that they would be pursuing targeted retail for
the area, including services for c6iji6uters and possibly a day-care facility.
Councilmember Awada expressed -:support i6'the day-care facility; she then stated that
she did not support the proposed nges irttie landscaping and also stated that she had
no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that
they have no problems with the plan:a.. ...
City Administrator Hedges introduced the item, informing the Council that the
Advisory Parks Commission was prepared to report on the teen center issue that had
previously been directed to the Commission by.the:Gty Council. He also introduced
Ann Hantelman and Don Chavdelaine from.the:I'WA.
Superintendent of Parks and Recreation Peterson reported that the Advisory Parks
Commission met last week and disciiskii:tislsstie and that a task force including
Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been
meeting on this issue as well. She stated that the teed§:ivho have been part of this
discussion concluded that they are not interested in having a teen center at the YMCA for
two reasons: 1) the expense of the yearly fee to participate and 2) the location of the
YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason,
the Commission recommended to the C,pyncil to pursue a teen center development in the
mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the
money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks
and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area
were $95,000, not including mai46ance asu'istaffing in future years.
Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of
Parks and Recreation Vraa responded that the area is located near additional bathrooms
and was intended for multiple uses, including concessions and registration. He stated that
the Mighty Ducks Grant application had been delayed until next spring, if granted, the
funds would be used to build a wall in:tiie>iirone area of the Civic Arena.
Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to
discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention
to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also
Eagan Special City Council Meeting Minutes June 23, 1998
Page 3
stated that the capital development of a teen center is not the greatest expense and that the
real expenses come from maintenance and professional staffing, which the YMCA is
prepared to cover with a nominal yeaily fee for the center of $25. She further stated that
the center does not turn away youtli ", the basis of ability -to -pay and that their staff is
sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their
current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive
options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a
climbing wall, board games, table$#es, television and "hanging out" space. The
YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time
in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of
having professional staff in place at the YMCA as resources for teens.
Councilmember Masin asked:if the YMCA would be interested in possibly
staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to
options and working together, she.. l o recog""ized the need for transportation issues to be
resolved about the location of any facility,.: Councilmember Masin suggested using
DARTS busses in off-peak times.
City Administrator Hedges returned the discussion to actions for the Council to
pursue and outlined two primary options: 1) the City Council can appropriate funds to the
YMCA for their project or 2) the City Council can form its own program, staffed by
volunteers as stated before to be located in the mezzagriie of the Civic Arena.
Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer
help and expressed concern aboutii'elying on volpiiteers to staff facility. The other
Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious
concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a
problem area without being highly supervised by'professionals. She supports the YMCA
proposal because it addresses her staffing concerns. She further stated that it is not the
City's mission to supervise teens or provide programming for them, expressed concern
about the actual ability of teenagers to raise such a substantial amount of money for this
project, and stated that if this was a disaster, it would be very hard to take away a facility
paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a
failing project. ..... ....._
Councilmember Blomquiet:asked forelarification on what action the Council had
already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the
YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue
to the Advisory Parks Commission and had not specified any appropriation of money to
the YMCA.
Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he
considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into
our current purpose as a City govt tttiiient.
Eagan Special City Council Mating Minutes June 23, 1998
Page 4
Councilmember Blomquist stated again that she thought they had already
appropriated funds to the YMCA and asked them how much they would charge after the
program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee
would be $25 and that the YMCA$cholarship program gives out about $80,000/year in
scholarships to those who cannot effiird the cost.
Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be
very expensive to run and stated tlot.it would require considerable additional staff and
ongoing funding, and cannot be supported given the Parks and Recreation Department's
current resources.
Councilmember Blomquist expressed concern about volunteer staffing again and
Councilmember Awada restated that this is not directly the City's responsibility.
Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run
between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that
the facility she was referring to was:called ire: Depot and was located in Hopkins. He
then went on to express concern about::kjabiiity.,,turuivability and budget impacts of
creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the
City's purpose, especially given the presence of the YMCA in the community.
Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and
Burnsville have planned and developed their own teen centers, using bond referendums
in Apple Valley to fund the center and in Burnsville, using the vacated maintenance
facility.
Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal
the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the
process.
Councilmember Awada stated that she did n6f§upport the mezzanine location,
and stated that the City should not be involved in the staffing or programming of a teen
center. Councilmember Blomquist expressed discomfort with liability issues with
equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember
Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be
best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city
priority in other cities and that thk3ty of ?n is behind its neighboring communities
in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to
be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that
the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that
she was bothered that the YMCA'proposai`wa5't ot,even addressed in the
recommendation of the Commission. Director of Parks and Recreation Vraa responded
that the Commission had concentrated on what the users of the facilities (the teens) had
wanted, and that did not include the YMCA;, City Administrator Hedges informed the
Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to
know if they have support for their j3lhm; he siiggestgd continuing this until the July 7
City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally.
Councilmember Blomquist expressed her discomfort -.0th this process and said that
Fagan Special City Council Mating Minutes June 23, 1999
Page 5
something like this should be put to the whole community. Mayor Egan stated that he is
interested in receiving public opinion, that he favored the YMCA option, opposed the
Civic Arena location, would like to.partner with the YMCA on this issue, and that the
costs were higher than he had exphatd. City Administrator Hedges suggested the
Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time
whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could
be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the
process and should continue to be:iftluded as the City considers partnering with the
YMCA. The Council decided to' eed according to the recommendation of City
Administrator Hedges and consider the proposals separately, with the first proposal to be
heard at the regular meeting on July 7, 1998.
;:STORM UPDATE
City Administrator Hedges s lforme4ift City Council that Dakota County has
been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief
and Emergency Assistance Act.
Director of Public Works CiflicfiiioritEed ilieouncil that they have been
receiving requests by citizens to use the wood chips produced as a result of the clean-up
efforts. He asked the Council for direction about how to respond. After brief discussion,
the Council determined that citizens could come pick up any wood chips they wanted, but
that the City does not want to get into issues of delivery.
Mark Parranto of Delta M.,- t1ti4im*drits c4.Me before the Council to get feedback
about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He
stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome
development. He reported that there have been .:W' 0rhood meetings where he has met
continued resistance and asked for direction from the Council.
Councilmember Awada responded to him saying that the proposal cannot be
considered at this time because the Council needs to review its vision for the entire
Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City
Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan
study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City
is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when
the time comes for reviewing pr9. - als foi'& area, his will be considered and that no
proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed.
TREE REFORESTATION
Councilmember Awada introduced the issue of widespread tree reforestation in
the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The
Council responded positively, and eri*ss' d tii4 valuable opportunities for service,
community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will
consider an action plan for this pib*t at their next'iwork session.
Eagan Special City Council Meeting Minutes June 23, 1998
Page 6
ADJOURNMENT
Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the
Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55
p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited
everyone to stay for the Collaborative Meeting at 7:00 p.m.
TLH
DATE
CITY CLERK
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
June 23, 1998
5:00 p.m.
MUNICIPAL CENTER BUILDING
COMMUNITY ROOM
I. ROLL CALL & AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. YANKEE DOODLE PARK & RIDE EXPANSION
IV. APrC RECOMMENDATION FOR TEEN CENTER
PROPOSALS
V. REVIEW TRANSITION PLAN TO FILL VACANCY IN
ASSISTANT TO CITY ADMINISTRATOR POSITION
VI. OTHER BUSINESS
7:00 VII. COLLABORATIVE MEETING (SEE ATTACHED AGENDA)
VIII. ADJOURNMENT
TO:
FROM:
DATE:
SUBJECT:
MEMO
city of eagan
HONORABLE MAYOR AND CITY COUNCILMEMBERS
CITY ADMINISTRATOR HEDGES
JUNE 19,1998
SPECIAL CITY COUNCIL MEETING/JUNE 23,1998
Our Special City Council meeting is scheduled for Tuesday, June 23, in the Community Room. A
light lunch will be served.
YANKEE DOODLE PARK & RIDE EXPANSION
The MVTA is proposing to expand the Park and Ride facility located at the intersection of
Yankee Doodle and Pilot Knob Road. The MVTA would like to review with the City Council
the proposed expansion which would involve major revisions to the existing landscaping and
variance to the City's parking lot set back requirements. As a result of the proposed variance to
the set back standards, staff has raised a concern associated with snow storage based on the
Council's recent implementation of Winter Trail Maintenance adjacent to the Park and Ride
facility on Pilot Knob and Yankee Doodle Roads. Enclosed on pages, through � is a
memo from staff summarizing the issues and a letter submitted by LSA Design on behalf of the
MVTA on pages 5 through g . The MVTA would like to receive input from the City
Council regarding this proposed expansion and the identified modifications.
ACTION TO BE CONSIDERED:
Provide direction regarding best process to address the parking lot set back variance and input on
landscaping requirements.
APrC RECOMMENDATION/I'EEN CENTER PROPOSALS
At the direction of the City Council, the APrC was directed to review Teen Center proposals
presented by Michael Vincent and the Southwest YMCA. Refer to a memo prepared by the City
Administrator, referenced as page —J—. This memo was sent to Ken Vraa back in April. APrC
has reviewed the Teen Center proposals at their last two regular meetings and a special workshop
and enclosed on pages through g( are copies of memos that provides background and
their recommendation.
ACTION TO BE CONSIDERED:
To provide direction to the APrC and staff regarding the Southwest Area YMCA and Michael
Vincent proposals for a Teen Center.
TRANSITION PLAN/ASSISTANT TO THE CITY ADMINISTRATOR POSITION
Assistant to the City Administrator Hohenstein and the City Administrator met on several
occasions during the past three (3) weeks to discuss an orderly short-term and long-term
transition plan for the work program that position is responsible for to the City.
Enclosed on pages Q through is a copy of a draft memo prepared by the City
Administrator that outlines a transition plan. A meeting is scheduled with Department Heads on
Tuesday, June 23, to receive their input before the memo is presented to the City Council for
consideration at the work session on Tuesday.
OTHER BUSINESS
There are no other business items at this time.
COLLABORATIVE MEETING
The Collaborative Meeting is scheduled for 7:00 p.m. A copy of the packet for this portion of
the Special City Council meeting was distributed by City Councilmember Masin to each City
Councilmember at the regular meeting held on June 16.
Invitations were extended to community members including, our legislative delegation, County
Commissioners, area school district superintendents and board members, members of the
ministerium, our Metropolitan Council representatives and others. A special thanks to
Councilmember Masin who arranged a subcommittee meeting to set an agenda for the third
annual Collaborative Meeting and an action plan for the group. Also, a special thanks to Any
Hertel, Administrative Intem, who assisted Councilmember Masin in organizing the
Collaborative Meeting.
If any member of the City Council has misplaced their packet for the Collaborative, please
contact Maria and a copy will be reproduced and available for the meeting.
/s/ Thomas L. Hedees
City Administrator
city of eagan
TO: THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
MICHAEL J. RIDLEY, SENIOR PLANNER
DATE: JUNE 18,1998
SUBJECT: MVTA PARK AND RIDE FACILITY— SITE EXPANSION
The MVTA has identified a need to expand the Park and Ride facility located at the
intersection of Pilot Knob Road and 35E. This Park and Ride lot has been expanded twice
in the past and due its popularity, needs a significant expansion from 260 parking stalls to
456 stalls to accommodate the existing and anticipated transit ridership demand. With this
expansion, MVTA is requesting consideration for deviation from two City standards.
In order to provide more visibility to the Park and Ride facility for security and
marketing, MVTA is proposing to remove the existing 4 foot high berm with related
landscaping material and replace it with a continuous row of streetscaping trees.
Typically, the City tries to buffer and screen parking lot facilities from major roadway
condors.
When the MVTA acquired the site from Mn/Dot, insufficient right-of-way was
conveyed for the proposed future expansion of the two County roads, Pilot Knob and
Yankee Doodle. MVTA has agreed to dedicate the additional right-of-way necessary to
meet the County's guidelines for these major arterials. However, this will result in some
of the parking lot and all of the landscaping being located within County right-of-way.
The County has agreed to allow this encroachment until such time as Pilot Knob Road
and Yankee Doodle Road is upgraded and widen to accommodate the projected future
traffic demands in this location. At that time, the MVTA has agreed to reduce their
parking facility to remove it from the right-of-way required by Dakota County.
However, the reduction would not provide for the ultimate 20 foot setback requirement.
Subsequently, MVTA will have a "negative" setback till such time as Yankee Doodle
and Pilot Knob Road is improved. The ultimate setback would be 10 feet.
Because the right-of-way dedication is more than what is necessary to accommodate the
present geometric layout of Pilot Knob and Yankee Doodle Roads, the green space and
landscaping area will be approximately 20 feet from the back edge of trail to the edge of
the parking lot. Although not yet designed, the ultimate expansion of the County roads
and the reduction of the parking facility setback will likely result in a significantly
reduced area for snow storage which must accommodate the snow removal of the Park-
and
arkand Ride facility, the trailway and 5-8 lanes of County road.
The MVTA has submitted a schedule for their parking lot expansion that they would like to
review with the City Council and address any concerns that the Council may have.
Enclosed is a letter from the MVTA's architect summarizing these issues. Staff will be
available along with MVTA representatives at the workshop session to further explain these
issues and address any questions or concerns.
Respectfully submitted,
/ c
Thomas A. Colbert, P.E.
Director of Public Works
Michael I Ridley
Senior Planner
TAC/MJR/js
Enclosure:
LSA Design, Inc. Letter
14
r
S A
) 1,
L9,91)r>i,(u, hw.
.�IIIttIfJlhrll< 1�,� i •=11I
June 17, 1998 ; :r::.I r•+ -
Mr. Mike Ridley, Senior'Planne=
City of Eagan
3830 Pilot Knob Road
Eagan; MN 55122
Dear Mike:
1 am writing this letter on.behalf of the Minnesota Valley Transit Authority (MVTA) to continue
our discussions and review of the proposed expansion for the YankeecDoodle/Pilot Knob Road
Park and Ride lot.
BACKGROUND
In January 1996, MVTA took ownership of the park and ride property•from MnDOT for future
expansion and possibly combining commercial/retail uses at the site to enhance passenger
convenience.
Ridership is; increasing at a rate of 6% to 8%. each year over -the MVTA service area with over
70%s of all riders accessing the system using park and ride. Historically, as park and ride is
increased, so too does ridership.
Additionally, MVTA has had discussions with major employers in the City of Eagan and will be
exploring reverse .commute shuttle service from this lot to increase; access !to jobs from
employees outside the Eagan area.
PLAN DESCRIPTION
MVTA proposes to increasetheparking totals at this site from today's 260 cars to 456 cars. This
will be accomplished by:
1. Securing an additional 50' of right-of-way along I -35E from MnDOT
2. Increasing efficiencies of the lot laying
3. Consolidating bus, movements into a "bus only" loading area
4. Modifying setback areas
S
Mike Ridley
Page - 2
A bus loop will be constructed which will consolidate bus movements at the Pilot Knob Road
access point. MnDOT is currently studying the signal at this location, as well as the 1-35E
northbound access on Pilot Knob for the purpose of providing signal prioritization for bus
movements. This site modification will allow for more efficient use of the property as well as
provide a safe timed -transfer location for a transit passenger/bus transfers.
MVTA is proposing to modify the "edges" of the project site to allow for lot expansion as well
as better visibility into the area. Currently, there are masses of overgrown landscaping and a 4'
high berm along Pilot Knob and Yankee Doodle Road's. MVTA is proposing to remove this
material and replace it with a continuous row of street trees planted 30 feet apart and a 36' high
ornamental fence with an evergreen hedge. This change will allow for improved visual
securities of the site yet provide a visual buffer of the parked cars. The fence design and location
will control pedestrian movement in and around the project. With selected openings along
Yankee Doodle and Pilot Knob, the fence will reduce pedestrian/vehicle conflicts, control access
and provide logical points to locate bike racks and lockers.
During initial stages of this project, Dakota County requested that MVTA set aside additional
right-of-way along Pilot Knob Road for future road and bridge expansion. We have reached a
tentative agreement with County staff that would allow MVTA to use the right-of-way until such
time that the road expansion project is developed. Once lanes are added to Pilot Knob Road,
MVTA would relinquish one bay of parking along the road edge and provide a 10' greenspace
setback. This is 10' less than the standard parking setback required by city ordinance.
PROJECT APPROVAL PROCESS
We are attending the work session to present the project and solicit comments. If the council is
in general agreement with our plan and development methodology, it is our intent to work with
city and county staff for site plan approval for the Phase I parking expansion. At the same time,
MVTA will complete a replatting of the property showing the additional county highway
easement area. Once the plat is approved, MVTA would seek developers to continue the Phase
II retail portion of the project. This phase of development would be completed under a typical
PUD process.
SCHEDULE
MVTA is hoping to complete thisproject on the following timeline:
City Council Workshop
Phase I Site Plan Submittal to Staff
Staff/County Approval
Bid Letting
Phase I Construction Complete
Final Plat Approval
Phase II Retail Approvals
Phase II Retail Construction
June 23, 1998
June 30, 1998
July 6, 1998
August 4, 1998
November 1998
November 1998
December 1998
April 1999
91
' . Mike Ridley
Page — 3
We will provide additional plans and a color rendering for the June 23 work session meeting and
will be available to answer any further questions.
Sincerely,
LSA
1 .
James 13, Lashdr. ASLA
Attachments \J
c: Beverley Miller —MVTA
Leslie Vermillion — Dakota County
• File C:\95-22\061798MR.let.doc
0
Project Sign
Pedestrian Walkway /
Bikeway (By County)
Project
Phase II Parking Deck- Transit Parking Approx. 456
275 Stale([41!ILIIIIIIIIIIIIIIIIIIIIIIIII
0 No r1l.," _
Proposed 100' R.O.W.
Existing Fence Line
Transit Station/
Service Court
1,800 SF
Future Retail Space
15,000 SF Total
Bus Loop Road
Bus Oueue Lane
Project Sign
MEMOcity of eagan
TO: DIRECTOR OF PARKS & RECREATION VRAA
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 2,1998
SUBJECT: TEEN CENTER ANALYSIS
At the March 24 Special City Council meeting, the City Council heard presentations for a teen center
by the Southwest Area YMCA and Michael Vincent. The Southwest Area YMCA is proposing a
building addition to their current facility on TH 149 and Opperman Drive that would be used as a teen
room and operated by the YMCA The cost to the City is a $75,000 contribution toward the capital
project. Mr. Vincent's proposal is to enclose space on the mezzanine level of the civic arena to be used
as a teen room and for other purposes, such as hockey registration and general meeting room space.
The capital cost would be raised through private donations, while the operating cost would be
absorbed by the City. Mr. Vincent indicated that the operating cost would be primarily for heat and
electricity.
The City Council has asked that these two proposals be reviewed by the Advisory Parks & Recreation
Commission at thew April meeting and a recommendation presented to the City Council. Although the
City Council did not specifically direct any other ideas, it would be in the interest of the Advisory Parks
& Recreation Commission and City Council to discuss any other alternatives for a teen center and
share any findings with the City Council.
I have attached a copy of the proposal that was presented by the Southwest Area YMCA to the City
Council. Please share this document with the APrC. To date, Mr. Vincent has not provided a written
proposal for the civic arena location. Please make reference to the March 24 Special City Council
minutes as you discuss this matter with the Commission.
If you have any questions, feel free to contact me at any time.
City Administrator
Attachment
TLIVvmd
I
1
MEMO' r
city of eagan -
TO: TOWHEM, CITYADMIIYI,S�TvRAA*TOR .:
FROM: KEN:YRAA ;bIRECTOR OKPARKS ND RECI;EyATION
r ..
DATE: JUNE 19, 1998 =
SUBJECT: TEEN FACILITY'REGONIIVIENDATION'
'
BACKGROUND:
The City Council asked that the Advisory Parks Commission,review,ttie;issue4oftdevel'oping.a: �-
"teen:center The Council had received a request4rdm the Southwest,Area a Wkr *05,000 !�
•1''ei i - z '
to assist ip,building a teeniroom addition on to their e'xistinggfacility. Atq,the same time;;the
Council;;heard a,proposal=to utilize mezz nine at the,Civic Wrenaf,2 a�teen dropttntcentei:,
r
Over theA course of the last several weeks the3Commi`ssi n discussedittusatssue: rIt wasnrevleweds
Y
at two regular meetings,;afa special workshop withteen,rdp. esentaiivestp o a64tlie June; l'5'" J
Commission meeting, and with 'the "Recteatlon,Sub committee dunnglonelof;therteen'sregular•
meeting dates:
TEEN PROPOSAL:
Briefly, the teen proposal is to use the'upper mezzanme;ofyy'the,Crvrc-Arena as'a,�dro"*-'-'center,-. tr
1.,!. bi a 4: (i , 4,w
� 's,+ r.'Sa't.F -t
thatwould have specific hours Its understooddtFi5i there jwould betimes m4,which the teen enter,
could not be made availablebecause of'schedultnROD conflicts wi[h air na'evetiu amid acUvities"',It s{t kg`, _
expected that the ;teen centei>zwould become a` place m which the planning fjor, other teen a tivAips y
M ♦E 9�{ i`NL j S
by teens,; for teens; would occur. The'malority of those,acnvlhes�would,hkely occur at locations
r k -pif 1 .k'
other then the Arena�i.e., a trip to Valle The center woul ikelyrhavelconformable
furniture; a_lazge screen TV; air hockey table, foosball;ablepor slmilar items tliai would proV�ide' r
some level of entertainment. The construchontand egwpping ofjthe,denter�wouldlbe+`done by.the t,
teens from donations of material'and cash Supervision date [ en denter woul'd'comeeP&otit
t- JQ,.r +r�z 1 c Watt.
volunteer`s since.the:Civic Arena is nof+staffer!Xta;prov�desupervisib-hIQtthtslspace =
*
ADDITIONAL INFORMATION: r ;
P p s -',
Attached io this memo is the;memorandumi re`aredFfoiktfieaAdvisory+Commsston•meetmgMoriy
I rli�M .ai P''i' Ll
June l`5ih. The Commission was also advised that e,Citysyconstruction+manager'and-ivic R'
Arena architect were asked for some assistance in costing out; the probableY ;ts for'the,
�•
improvements to the mezzanine to make it work, asr`a teeph'center Tliey a pro ecledi,theTcost_at j
! "fs .,:
$95;000. Atiached is the. description of the work, 'a"s,preparre d'tiy<ACC�Arc}i�tects; tq prepare'tFie,. 4 .,
arena mezzanine for a teen center.
COMMISSION REVIEW.
The Commission reviewed and discussed with the teens alternative locations for a teen center,
including their reasons for not supporting the YMCA as a location. They also discussed program
content, probable hours of operation, limitations of the Arena mezzanine, maintenance, how to
provide for high school teens and middle school teens, and the need for some type of supervision
and coordination of the teen activities. It was noted that teens and volunteers run the Rosemount
teen program. Activities are conducted monthly in their community center with coordination
with the Parks and Recreation Division. Staff noted that a drop-in center at the Civic Arena
would likely require additional staffing for supervision if parent volunteers were not found.
In response to a question as to why the teens could not begin raising the necessary funds at this
time for a center, it was stated that it was critical for the teens to be able to represent to potential
contributors that this proposal had the support of the City Council. It was also the Commission's
feeling that donations would not be forthcoming if the teens could not positively represent the
City Council's support to allow the teens to use this space.
COMMISSION RECOMMENDATION
At the June 15" Commission meeting, the Commission recommended to the City Council that
they consider allowing the teens to pursue a teen center in the Civic Arena mezzanine, noting
that the teens would have to be responsible for raising the funds to make this a reality.
!J
C7
TO:
FROM:
city. of -eagan
ADVISORY PARK&COMNEISSION
M134
DATE: JUNE 10" 1.998
SUBJECT: TEEN CENTER
BACKGROUND
At the May 18, 1998Commission-meetin c3o, ssion,,meml
.0, - mi&- P9,
the, Director 16 . _tfle'tSup6riAfdndeiit of
and. alternative uses of the space
MEEZZANINEILEVELDESIGN: I
As the Commission may
, recall, the- desi.g'n brough.t.. forward mth.e, .V,ificIeInthNe, enV
,proposal: &es,
not meet fre coder requirements. It becomes necessarygilieneb4sQteitialldesign;
Five issues come to bear:
1. Fire code
2. Heat
3. Cost
4. Security
5. Lighting
Any changes made from the mezzanines, current�,stAte,�have�consequences. Short cuts such a§a
shorter wall and lower height, of glass may save , money on 'fire code requirements,-but� would
"I' , 4' , -A - I
negate heating the space. The logical conc-lu-s.i'ori,:is'iii�ti�664glagg,"j�idvne�w Wall on•th6 west,end
must extend to the steel girders.
One hour firee-pr6tection must be added,,tbltb'e; g'!r'dersIA'.yithih7tfie*'Space, This couldbe w.ceiling
or, sprayed on ,prdtecti_om
In addition, the egststair case, must, be.enclosed, .and ihe-,tdrtid6r:frdin�the lower level door to a
building exit must rriect the,one hour fird protection test;
No currentisource of heat exists, for the mezzanine. -red, into the, design must be a location
for a furnace, and the fumace and ductwork.
Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be
required.
Double doors are suggested for the new west wall. The doors would provide arena staff the
flexibility to move tables and other equipment into and out of the space for alternative Civic
Arena uses of the mezzanine.
Security would be accomplished via the locked double doors on the west end entrance and exit
only down the east end stairs.
For multiple use of the space, consideration should be given to storage of equipment designated
for the teen center.
Potential remodeling cost estimates should address:
• Block west wall
• Double doors
• Glass front wall
• Girder fire protection
• Stairway and hallway enclosure
• Furnace and ductwork
• Wiring and fixtures
• Storage room
• Carpeting
The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting
facility upgrade applications. Success of an application would be an unknown for several
months.
MEZZANINE USE:
If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used
the mezzanine in the past; the expectation would be that those activities would continue.
Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club
sales, Holiday boutique and the ice show reception.
New potential co -users of the mezzanine create new expenditures. Senior citizens would
require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and
an array of craft supplies.
BLACKOUT DATES:
Which types of events at the Civic Arena would trigger "blackout" dates for a teen center?
• All of the Eagan Hockey Association and ice show events mentioned above (plus set-
up/take down time the day before and after).
• All events that charge an admission fee — i.e. hockey games, ice show (Would
spectators be allowed into the mezzanine space?)
13
• Civic Arena shut down for maintenance periods of times.
STAFFING A TEEN CENTER:
The city division most experienced to a youth activity center is the Recreation Division. In
staffing a teen center, the most satisfactory level would be to have one male and one female,
college age student scheduled for each hour a teen center is open. Assuming a scenario of being
open an average of 20-24 hours a week, a salary of $8.00-$8.50 an hour to attract applicants,
staff costs would be $384 per week or $14,200 for the school year. Being open year round
would increase the staff expenditure to $20,000. The teen center budget would likely require
another $2,000 for supplies, events and excursions, depending on the actual program offered.
Staff could pursue grant funding for salaries, but few grants provide salaries and funding. It
would only postpone the inevitable need, and the granting agency expectations to incorporate
the expenditure into the Division's budget. In summary, an increase in the operational budget
would be required for staffing.
MAINTENANCE OF A CIVIC ARENA TEEN CENTER:
The Civic Arena staff could provide light janitorial service to a teen center. The expectation
would be that the teens would keep the center clean.
Maintenance of locks, the heating system, and any other "system" related aspects would require
attention from Arena maintenance. It would not be feasible for Arena staff to provide
supervision of the teen center, given the responsibility of ongoing Arena operations — i.e. re-
surfacing, skate sharpening, etc.
ALTERNATIVE SITES:
Staff have considered two alternatives, one being store front rental space. The attached
information provided by JBL Companies shows a range of rates from various commercial
spaces.
Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot
space would cost $24,900.00 a year; slightly over $2,000.00 per month.
The potential advantage of store front space is its eligibility for Mighty Kids Grant funding for
the first year. The down sides are a June 30, 1998 grant application deadline followed by the
requirement for the City to continue the project in ensuing years.
The alternative is the potential use of a Park shelter building as a teen center site. The major
draw back is the period of December through February "blackout" for the winter skating
season. During the rest of the year no after school or evening activity is held in any of the
shelters on a continuing basis.
The shelters are, however, equipped for pre-school programs and currently have no vending
equipment for teens food needs. The mixed use of tots and teens could be manageable.
14
Parking could be difficult at some shelter sites because of the community's use of outdoor
facilities in the spring and summer. That community use will also generate interruptions from
people coming into a building to use the restroom rather than using the exterior doors.
OTHER SOUTH OF THE RIVER COMMUNITIES:
Staff have spoken with other neighboring communities concemin$ their efforts to create a teen
center. Several plans are in progress.
The City of Burnsville is renovating a maintenance building and are vitalizing grant money
from the District 191 Family Services Collaborative to fund a teen center staff position. Parks
and Recreation are working with a core of teens to plan the center.
The City of Apple Valley included a teen center in its recent bond referendum. Teens,
Recreation staff and adult volunteers are working to plan the center and its activities.
A teen center exists in the City of Farmington. It is located in the old middle school in the
downtown area. Staff is provided by Community Education through its Youth Development
funding; Recreation staff is liaison.
Much like the Eagan initiative, Farmington teens at "Seize the Day" program sponsored by
Dakota Healthy Communities, initiated discussion with community leaders concerning a teen
center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment.
The teen center opened a year ago.
The Farmington experience since then has been that the teens do not come to the center as
much as was hoped for. The first experiment was to be open Wednesday, Friday and Saturday
evenings; 4 or 5 teens would come. The center tried being open Monday -Thursday evenings
with the same result. Special events, however, draw larger attendance.
This disappointing result occurred even with vigorous promotion at the high school. The teen
board acknowledges that most teens are too busy to come to the center. Discussion currently
underway is to extend the center to Middle School students.
The Community Education intem in a leadership role for this project is leaving. The City and
School District are unsure as to how they will continue to staff the center.
FOR COMMISSION CONSIDERATION/DISCUSSION:
The commitment of Eagan's core group of teens is strong and admirable. Perhaps an
experiment is called for prior to the expenditure of capital dollars or rent money. Any
experiment would require and identification of the Recreation Supervisor responsible for the
project and an amendment to the Department budget to cover teen center staff salaries, supplies
and an estimate on costs for two or three special events. A participant fee would be charged to
help cover costs.
/S
NOTE:
The City Council will be in workshop, session on ITuesday; June 23, which would be an
excellent, opportunityfor the commission to present a:riecorri- M-endatiom reg?rding the teen center
concept�
u
El
ION °
to e
e
-----------------------------------------------------------
X -1 ST ING
F_�OOR� 1
EL.. 901'-r i
FRE N A
i
i
i
UPPER LOWER FLOOR PLANT/�
«
vr-
--- _ NEW CONSTRUCTION
-EXISTING CONSTRUCTION
I
JUN- 8-98 MON 7:26 AN JBL.COMPANIES
FAX NO. 612 686 6113 P. 2
JBLCompanies 1380 Corporate Center Curve - Eagan, Minnesota 55121
Commercial Real Estate Services, Inc. Phone (612) 686.0212 Fax (612) 686.6113
Juno 2, 1998
Ms. Dorothy Peterson
Parka & Recreation
City Of Eagan
3830 Pilot Knob
Eagan, MN S5122
Dear Dorothy:
Pursuant to your request for rental rates regarding a Teen Center the following will give
you an idea of price ranges for a 3,000 to 5,000 square foot space.
Building Net Rate CAM/fax Comments
1. Di$ley Square $11.00 $7.20 Currently no space
2. Promenade $17.00 $8.50 You build out after
Vanilla shell
3. CedarVale 55.00 $3.30 No tenant
Improvements at this
rate. 6,000 sq. ft., on
corner, easy access.
This is a sampling of what is available. We can sit down and compile the actual
requirements and do a valid search phis look at purchasing or build to suit.
Should you wish to get tlather involved please let me know.
Sincerely,
�e a on
President
R -95X
1�
612 686 6113 06-08-98 08:34AM P002 #34
city of eagan
MEMO
TO: DOROTHY PETERSON; SUPERINTENDENT'OF RECREATION
FROM: KEN`YRA:A, DIRECTOR.OF'PARKS AND RECREATION
DATE: MAY,19 `1998
SUBJECT: TEENS•
At last:night's Commission meeting; the,,Commission continued its'Aiscuss on of the teen, issue. I
thought the Comrnission:had an excellent dialog with some goo& thoughts expressed. The
Commission asked that we pursue thefollowing for our next meeting.
• Can,we provide a -layout drawing of,the mezzanine,. which would'show the teen area at
this location'.;-We,should also,have building inspections review ibis for code compliance.
Itmight.6e helpfulto have,our Civic Arena construction manager give us a cost
projection toido•some of the work based on this drawing..
• How would -.security be,handledTor<this space?
• How would the department propose to handle staffing of the teen center; who, when and
at what cost?,
• If there are alternative locations, identify them.
• Staff, previously, identified possible space conflicts.or "blackout" periods in which the
teen center would have to close because of othenarena activities. We:,need to identify
these periods better
• The Commission asked if the space has opportunity for other uses during daytime hours
when school ,is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the
possibilities.
What is the probable maintenance cost for the teen center; how would this be handled and
by whom? Is thisthe Civic Arena's responsibility, the community, teens or the.City's?
• Who would, be: responsible for equipping the teen center?
• Have the teens,talked. to.the"Y" about their proposal?
)9
• The Commission, would like%to,have s.orftvdi§cussIdn, With the. teens. A special meeting -or
workshop session was suggested.
• Hasa surveybeeft done of the teens or, does thesurvdy dond,by: the City or Search
Institutc,ad&6ss theissue of what teens Z want.
•
,Some of this infbrmation,wifl.hayp,:to come fromlthe_j&fi'�grbupi -.V"6hy-b
t1fem"you'deed,46 iwitunuhicAtvtbit�ffe Coftimi§sib'n,.,i�aslsu�p'.�ortiv—
U -
1. t'r 1,
enough information yet jqmake a recommendation to the Cffi�
r);,Council' -Re
along with whduh8;already,beqn- gpeselffe&bbUld&f�),,t�
. i� , to
Council,reach a conclusion.
cc: Tom Hedges,.City Administrator
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06/12/1998 06:54 6124259773
8-97%
MEMO
To:
Mike Parsons
From:
Paul Dahlberg
Data:
June 11, 1998
Re:
Eagan Civic Arena
Teen Center
cc:
Ken Wee
ACC ARCHITECTS PAGE 01
VIA FAX & Mail 445-4191
The following is a general description of the work required to create a possible Teen
Center/Mufti-Use Room on the mezzanine level at Eagan Civic Arena -Phase I. Ken
would like to have very preliminary budget numbers by mid-aftemoon, Monday, June
15, 1998, for a meeting Monday evening. 1 have looked at some code Issues and am
proposing the worst case scenario for the work that may need to be done. Provide a
budget estimate for the following:
Construct a metal stud gypsum board wall along the entire railing location between
the mezzanine and the main arena as follows:
- Wallboard shall be 5/8", Type X Fiberbond, on both sides, (wood fiber and
gypsum) as manufactured by Louisiana-Pacific.
- Provide eight (8) 4'-8' H x 8'-0" L hollow metal window frames with one (1)
intermediate vertical mullion and tempered glass for Installation in the above
described wall. Frame profile shall be 5 3/4'.
Construct a full height metal stud and gypsum board wall approximately 32' L from
the main arena north wall to the mezzanine exterlor north wall. Include a pair of
T -O" x T-0" hollow metal doors and hardware with 1/2 glass vision panels.
3. Install 518" Type X gypsum board one-hour ceiling at approximately 10'-0" AFF
hung from the long span joists throughout the entire mezzanine area that will be
enclosed.
4. Provide a HVAC unit in a separate mechanical room to the east side of the
existing stair to lower level and appropriate ductwork throughout the mezzanine
area. Assume that the space will be used for assembly purposes such as Large
meeting room andfor various youth activities and upper level lobby during skating
events.
41 6124259773 06-12-98 07:57AM Pool U:
06/12/1998 06:54 6124259773
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JuneItPi 1998
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PAGE 03
06-12-98 07:57AM P003. 01,
rt MEMOcity of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JUNE 15, 1998
SUBJECT: TRANSITION/ASSISTANT TO THE CITY ADMINISTRATOR
HOHENSTEIN'S POSITION
BACKGROUND
After receiving official notice from Jon of his appointment as City Administrator of Mahtomedi
beginning Monday, June 22, we have had several meetings to discuss both a short-term and long-
term transition plan so that his responsibilities are carried out pending his position replacement.
The two major areas of responsibility include airport relations and economic development. Other
responsibilities include solid waste; cable and telecommunications; administrative budget; and
administration general projects including project management of the fire administration building,
intergovernmental relations, general communication projects, code enforcement issues and general
management tasks as directed by the City Administrator.
WORK PROGRAM
The following is a brief summary of the work program for each responsibility described under
"Background."
Airport Relations—There are several tasks in managing airport relations which include
coordination of the Airport Relations Commission; attendance at MASAC meetings;
monitor MAC meetings; continued relations with NWA; monitor the parallel runway
reconstruction; finalize coordination of the Part 150 Program.; continued coordination of
the north south runway expansion; monitor noise abatement departure profiles, Stage III
conversion; assure the third parallel runway contract and provide necessary outreach to
other communities adjacent to the airport.
Economic Development—There are a variety of programs the City Administrator's office is
coordinating under economic development. Those programs consist of the Highway 55
redevelopment district which includes management of TIF proceeds, finalizing the removal
and demolition of the Kolofsky houses, disposal of City property, Airliner and Spruce
asbestos abatement and demolition of the Airliner and Spruce Motels. Also under
consideration is the Cedarvale Redevelopment District RFP. This study will provide for a
master plan that includes the Cedarvale area on the north side of Highway 13, west of Silver
Bell/Kennebec intersection to be performed by a consultant. There is a proposal by Silicon
1�4
Graphics to construct a call center that is being given consideration for funding at the State
level and the Professional Plastics Inc./PPI Medical Systems loan requires ongoing
monitoring. Other responsibilities under economic development include the monthly
Economic Development Commission meetings and attendance and interaction with the
Chamber of Commerce and Metro East Partnership.
Solid Waste—Provide overall supervision of the Recycling Coordinator, assist with State
grant administration and continue consolidation of hauler licenses.
Cable & Telecommunications—Provide general supervision of the Cable &
Telecommunications Coordinator with the City of Burnsville. The main tasks are franchise
renewal, system upgrade and the access transfer.
Budget Administration—Provide all bill coding and budget administration for the
Administration Department.
General Projects—Coordinate utility franchise renewals; right-of-way ordinance; and
prepare for the 5 -year professional service contract renewals for legal and fiscal consultants
and engineering in 1999.
Fire Administration Building—The general project management and media equipment
needs require coordination during construction.
Intergovernmental Relations—This includes ongoing committee involvement with the
LMC.
Other Communications Projects—Continue the Council media upgrades including
improved public presentation system.
Code Enforcement Issues—Coordinate and facilitate all code enforcement issues with all
City departments.
ACTION PLAN
The process of hiring a replacement for the Assistant to the City Administrator will take 60 to 90
days and, more than likely, the person that is hired will need to give notice with his or her
employer, which could add an additional 30 days.
The City Administrator's responsibility is to provide direction and input relative to all the items
listed in the work program. To assist with detail during the short-term until the position is filled,
staff in Administration, Finance and Planning will absorb various parts of the work program. As an
example, under economic development, the Senior Planner and City Administrator will prepare
Economic Development Commission packets, Planner Dudziak will coordinate the Silicon
Graphics proposal and PPI. Senior Planner Ridley and Planner Kirmis will monitor and coordinate
the Cedarvale Redevelopment District and Planner Farnham and the Director of Finance will
coordinate various aspects of the Highway 55 redevelopment project. The City Administrator will
as
continue representing the City at Chamber of Commerce, Metro East and other organizational
meetings. In the interim, Assistant to the City Administrator Duffy will coordinate and oversee
solid waste, cable and telecommunications and other communications projects. The Chief Building
Official will be responsible for general project management of the Fire Administration building.
Senior Planner Ridley will organize and coordinate the remainder of the code enforcement issues.
The City Administrator will coordinate most of the remaining tasks during the short-term
transitional period.
It is the recommendation of the City Administrator that Jon be retained on a monthly consulting
contract to prepare and attend Airport Relations Commission meetings and attend MASAC and
MAC meetings on behalf of the City of Eagan. Jon is agreeable to perform these tasks during the
next three months. There will be some additional consultation involving the transition with Jon's
replacement. The City Administrator will spend additional time on airport relations issues, if time
permits, throughout the transition. The importance of retaining Jon's experience and knowledge
during the transition is to make certain that Eagan continues a strong and effective presence with
MAC relative to the north south runway, Stage III conversion, third parallel runway contract and
other issues that all the surrounding communities to the airport are currently involved with.
It is my plan to move expeditiously on a replacement in the timeframe outlined.
City Administrator
TLH/vmd
Zo
U
Collaborative Meeting
Agenda
June 23, 1998
Eagan Municipal Center Building Community Room
7:00 p.m. -9:00 p.m.
I. Introductions and Welcome (15 minutes)
11. Report on Youth at Risk (15 minutes)
111. Report on District 191 School -Based Family Support Worker Program (15 minutes)
1V. Report on Mentoring/School-To-Work Initiatives (15 minutes)
V. Report on Rosemount Partnership Program (10 minutes)
VI. Report on Teen Center Issue (5 minutes)
VII. Questions on Reports (15 minutes)
VIII, BRAINSTORMING SESSION (20 minutes)
IX. Closing (10 minutes)
A. Volunteers for Collaborative Group Steering Committee
B. Select next meeting date
a�
Minutes of the Special City Council Meeting June 23, 1998 Page 1
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
Ei4.C..AN, MINNESOTA
...... JUNE 23, 1998
A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the
Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m.
and was chaired by Councilmern andra Masin. Those present were Councilmembers
Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember
Wachter was absent from the special meeting. Also present were City Administrator
Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and
Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to
the City Administrator Hertel.
A motion to approve the agenda was'pade by Councilmember Awada and
seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously.
All visitors opted to wait until other members of their parties were present before
making their presentations.
Director of Public Works Colbert intradi eed:ihis item and introduced Beverly
Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County
Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr.
Colbert stated that the MVTA is propasigg an expansion of their site to accommodate
increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation
has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot
Knob Road and Yankee Doodle Road) to the MVTA for this purpose.
Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the
Eagan City Council to inform them of four considerable changes from their current plan.
First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the
regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property
given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that
this may create problems with sW*. removn#.gnd storage in the winter, both at the Park
and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr.
Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to
Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They
intend to open up the area by planting trees every 30 feet and in the long run intend to
install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that
the MVTA proposal was designed in,aegordacewith the future expansion plans of those
roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot
from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will
change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot
Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would
Eagan Special City Council Meeting Minutes lure 23, 1998
Page 2
like to start construction by this fall; they will be requesting a site plan amendment,
expand their lot, file a revised plaC:aiid file a PUD.
Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not
consistent with the current confit the location. Ms. Vermillion
stated that the MVTA was planning:or the expected needs of the future. Councilmember
Awada clarified that the snow renipt?al issues won't surface until after the expansion of
Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot
will be stored on the hill near the highway and won't impede the City's snow removal.
Councilmember Blomquist asked about the retail expansion mentioned in the
presentation and Ms. Miller informed her that they would be pursuing targeted retail for
the area, including services for c6iji6uters and possibly a day-care facility.
Councilmember Awada expressed -:support i6'the day-care facility; she then stated that
she did not support the proposed nges irttie landscaping and also stated that she had
no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that
they have no problems with the plan:a.. ...
City Administrator Hedges introduced the item, informing the Council that the
Advisory Parks Commission was prepared to report on the teen center issue that had
previously been directed to the Commission by.the:Gty Council. He also introduced
Ann Hantelman and Don Chavdelaine from.the:I'WA.
Superintendent of Parks and Recreation Peterson reported that the Advisory Parks
Commission met last week and disciiskii:tislsstie and that a task force including
Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been
meeting on this issue as well. She stated that the teed§:ivho have been part of this
discussion concluded that they are not interested in having a teen center at the YMCA for
two reasons: 1) the expense of the yearly fee to participate and 2) the location of the
YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason,
the Commission recommended to the C,pyncil to pursue a teen center development in the
mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the
money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks
and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area
were $95,000, not including mai46ance asu'istaffing in future years.
Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of
Parks and Recreation Vraa responded that the area is located near additional bathrooms
and was intended for multiple uses, including concessions and registration. He stated that
the Mighty Ducks Grant application had been delayed until next spring, if granted, the
funds would be used to build a wall in:tiie>iirone area of the Civic Arena.
Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to
discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention
to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also
Eagan Special City Council Meeting Minutes June 23, 1998
Page 3
stated that the capital development of a teen center is not the greatest expense and that the
real expenses come from maintenance and professional staffing, which the YMCA is
prepared to cover with a nominal yeaily fee for the center of $25. She further stated that
the center does not turn away youtli ", the basis of ability -to -pay and that their staff is
sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their
current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive
options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a
climbing wall, board games, table$#es, television and "hanging out" space. The
YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time
in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of
having professional staff in place at the YMCA as resources for teens.
Councilmember Masin asked:if the YMCA would be interested in possibly
staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to
options and working together, she.. l o recog""ized the need for transportation issues to be
resolved about the location of any facility,.: Councilmember Masin suggested using
DARTS busses in off-peak times.
City Administrator Hedges returned the discussion to actions for the Council to
pursue and outlined two primary options: 1) the City Council can appropriate funds to the
YMCA for their project or 2) the City Council can form its own program, staffed by
volunteers as stated before to be located in the mezzagriie of the Civic Arena.
Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer
help and expressed concern aboutii'elying on volpiiteers to staff facility. The other
Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious
concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a
problem area without being highly supervised by'professionals. She supports the YMCA
proposal because it addresses her staffing concerns. She further stated that it is not the
City's mission to supervise teens or provide programming for them, expressed concern
about the actual ability of teenagers to raise such a substantial amount of money for this
project, and stated that if this was a disaster, it would be very hard to take away a facility
paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a
failing project. ..... ....._
Councilmember Blomquiet:asked forelarification on what action the Council had
already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the
YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue
to the Advisory Parks Commission and had not specified any appropriation of money to
the YMCA.
Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he
considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into
our current purpose as a City govt tttiiient.
Eagan Special City Council Mating Minutes June 23, 1998
Page 4
Councilmember Blomquist stated again that she thought they had already
appropriated funds to the YMCA and asked them how much they would charge after the
program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee
would be $25 and that the YMCA$cholarship program gives out about $80,000/year in
scholarships to those who cannot effiird the cost.
Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be
very expensive to run and stated tlot.it would require considerable additional staff and
ongoing funding, and cannot be supported given the Parks and Recreation Department's
current resources.
Councilmember Blomquist expressed concern about volunteer staffing again and
Councilmember Awada restated that this is not directly the City's responsibility.
Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run
between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that
the facility she was referring to was:called ire: Depot and was located in Hopkins. He
then went on to express concern about::kjabiiity.,,turuivability and budget impacts of
creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the
City's purpose, especially given the presence of the YMCA in the community.
Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and
Burnsville have planned and developed their own teen centers, using bond referendums
in Apple Valley to fund the center and in Burnsville, using the vacated maintenance
facility.
Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal
the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the
process.
Councilmember Awada stated that she did n6f§upport the mezzanine location,
and stated that the City should not be involved in the staffing or programming of a teen
center. Councilmember Blomquist expressed discomfort with liability issues with
equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember
Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be
best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city
priority in other cities and that thk3ty of ?n is behind its neighboring communities
in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to
be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that
the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that
she was bothered that the YMCA'proposai`wa5't ot,even addressed in the
recommendation of the Commission. Director of Parks and Recreation Vraa responded
that the Commission had concentrated on what the users of the facilities (the teens) had
wanted, and that did not include the YMCA;, City Administrator Hedges informed the
Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to
know if they have support for their j3lhm; he siiggestgd continuing this until the July 7
City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally.
Councilmember Blomquist expressed her discomfort -.0th this process and said that
Fagan Special City Council Mating Minutes June 23, 1999
Page 5
something like this should be put to the whole community. Mayor Egan stated that he is
interested in receiving public opinion, that he favored the YMCA option, opposed the
Civic Arena location, would like to.partner with the YMCA on this issue, and that the
costs were higher than he had exphatd. City Administrator Hedges suggested the
Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time
whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could
be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the
process and should continue to be:iftluded as the City considers partnering with the
YMCA. The Council decided to' eed according to the recommendation of City
Administrator Hedges and consider the proposals separately, with the first proposal to be
heard at the regular meeting on July 7, 1998.
;:STORM UPDATE
City Administrator Hedges s lforme4ift City Council that Dakota County has
been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief
and Emergency Assistance Act.
Director of Public Works CiflicfiiioritEed ilieouncil that they have been
receiving requests by citizens to use the wood chips produced as a result of the clean-up
efforts. He asked the Council for direction about how to respond. After brief discussion,
the Council determined that citizens could come pick up any wood chips they wanted, but
that the City does not want to get into issues of delivery.
Mark Parranto of Delta M.,- t1ti4im*drits c4.Me before the Council to get feedback
about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He
stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome
development. He reported that there have been .:W' 0rhood meetings where he has met
continued resistance and asked for direction from the Council.
Councilmember Awada responded to him saying that the proposal cannot be
considered at this time because the Council needs to review its vision for the entire
Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City
Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan
study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City
is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when
the time comes for reviewing pr9. - als foi'& area, his will be considered and that no
proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed.
TREE REFORESTATION
Councilmember Awada introduced the issue of widespread tree reforestation in
the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The
Council responded positively, and eri*ss' d tii4 valuable opportunities for service,
community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will
consider an action plan for this pib*t at their next'iwork session.
Eagan Special City Council Meeting Minutes June 23, 1998
Page 6
ADJOURNMENT
Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the
Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55
p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited
everyone to stay for the Collaborative Meeting at 7:00 p.m.
TLH
DATE
CITY CLERK
Patch T/
Transfer Patch
Minutes of the Special City Council Meeting June 23, 1998 Page 1
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
Ei4.C..AN, MINNESOTA
...... JUNE 23, 1998
A Special City Council meettiig v¢as'.1!4fd: i .`3:i;esday, June 23, 1998 in the
Community Room of the Municip* e0nter 1 t61fding. *'The meeting began at 5:18 p.m.
and was chaired by Councilmern andra Masin. Those present were Councilmembers
Awada, Blomquist and Masin; Magor Tom Egan arrived at 5:50 p.m. Councilmember
Wachter was absent from the special meeting. Also present were City Administrator
Hedges, Superintendent of Parks and Recreation Peterson, Director of Parks and
Recreation Vraa, Director of Public Works Colbert, Senior Planner Ridley and Intern to
the City Administrator Hertel.
A motion to approve the agenda was'pade by Councilmember Awada and
seconded by Councilmember Blomtjuist,,. Ttie agenda passed unanimously.
All visitors opted to wait until other members of their parties were present before
making their presentations.
Director of Public Works Colbert intradi eed:ihis item and introduced Beverly
Miller, the Executive Director of the* 3vLk TA i e3lie Vermillion of the Dakota County
Highway Department and Jim Lasfier, the consut ant representing the MVTA. Mr.
Colbert stated that the MVTA is propasigg an expansion of their site to accommodate
increased ridership. He further stated that'fh6.-M. inii4sota Department of Transportation
has transferred their property (the corner triangle o ttiticurrent lot on the comer of Pilot
Knob Road and Yankee Doodle Road) to the MVTA for this purpose.
Mr. Lasher, representing the MVTA, stated that the MVTA is approaching the
Eagan City Council to inform them of four considerable changes from their current plan.
First, he stated that they will be requesiftit reducW: tback of 10 feet as opposed to the
regular 20 feet and have agreed to:ilie ezptssigif offfiC right -of --way on the property
given to them by MnDOT. Diredt& ofPubliMorks Colbert reminded the Council that
this may create problems with sW*. removn#.gnd storage in the winter, both at the Park
and Ride site, as well as on the c} *"'s--]irtipg:Pilot-KnQb.and Yankee Doodle. Second, Mr.
Lasher further stated that the MU i'A t§ piipcsstssg:a Change in landscaping. According to
Mr. Lasher, the site is heavily landscaped and has no visibility from the road. They
intend to open up the area by planting trees every 30 feet and in the long run intend to
install a 3 or 4 foot hedge as well. Third, with the reduced setback, Mr. Lasher stated that
the MVTA proposal was designed in,aegordacewith the future expansion plans of those
roads, but their proposal would chat-'Se:((3ie i#is€4W' between the curb and the parking lot
from 44 feet to 39 feet. Fourth, M,1`a"sher inforiiidd the Council that the traffic flow will
change with the proposed plan, wifFi�buses moving ii.6 a turnaround and exiting on Pilot
Knob Road instead of on Yankee doodle Road. Mr 16sher stated that the MVTA would
Eagan Special City Council Meeting Minutes lure 23, 1998
Page 2
like to start construction by this fall; they will be requesting a site plan amendment,
expand their lot, file a revised plaC:aiid file a PUD.
Councilmember Masin asked wlt ghe:MWA.had prepared a plan that was not
consistent with the current confit the location. Ms. Vermillion
stated that the MVTA was planning:or the expected needs of the future. Councilmember
Awada clarified that the snow renipt?al issues won't surface until after the expansion of
Yankee Doodle. Mr. Lasher also clarified that the snow removal from their parking lot
will be stored on the hill near the highway and won't impede the City's snow removal.
Councilmember Blomquist asked about the retail expansion mentioned in the
presentation and Ms. Miller informed her that they would be pursuing targeted retail for
the area, including services for c6iji6uters and possibly a day-care facility.
Councilmember Awada expressed -:support i6'the day-care facility; she then stated that
she did not support the proposed nges irttie landscaping and also stated that she had
no problem with the setback issues,.:C.p. jlirlembers 1.3lomquist and Masin stated that
they have no problems with the plan:a.. ...
City Administrator Hedges introduced the item, informing the Council that the
Advisory Parks Commission was prepared to report on the teen center issue that had
previously been directed to the Commission by.the:Gty Council. He also introduced
Ann Hantelman and Don Chavdelaine from.the:I'WA.
Superintendent of Parks and Recreation Peterson reported that the Advisory Parks
Commission met last week and disciiskii:tislsstie and that a task force including
Councilmember Masin, Michael Vincent arid�e:gt;siip;gf approximately 5 teens have been
meeting on this issue as well. She stated that the teed§:ivho have been part of this
discussion concluded that they are not interested in having a teen center at the YMCA for
two reasons: 1) the expense of the yearly fee to participate and 2) the location of the
YMCA. According to Superintendent of Parks and Recreation Peterson, for that reason,
the Commission recommended to the C,pyncil to pursue a teen center development in the
mezzanine at the Civic Arena also::33titi f&Uat:.ike t e'iis have volunteered to raise the
money for the construction estirttat iig thaf t{},iey-could raise $50,000. Director of Parks
and Recreation Vraa informed the`t✓ouncil 4h i the expected costs of developing that area
were $95,000, not including mai46ance asu'istaffing in future years.
Councilmember Masin asfi'eif'titiiif'fltie vlsicrii i'or the mezzanine area. Director of
Parks and Recreation Vraa responded that the area is located near additional bathrooms
and was intended for multiple uses, including concessions and registration. He stated that
the Mighty Ducks Grant application had been delayed until next spring, if granted, the
funds would be used to build a wall in:tiie>iirone area of the Civic Arena.
Councilmember Masin turii`esf'the issue totFieitepresentatives from the YMCA to
discuss their proposal. Ann HanWman of the YMCA applauded the Council's attention
to this issue and stated that she cgtjidered itan imppitant issue for Eagan. She also
Eagan Special City Council Meeting Minutes June 23, 1998
Page 3
stated that the capital development of a teen center is not the greatest expense and that the
real expenses come from maintenance and professional staffing, which the YMCA is
prepared to cover with a nominal yeaily fee for the center of $25. She further stated that
the center does not turn away youtli ", the basis of ability -to -pay and that their staff is
sensitive to those issues and situations,_.. W.klantelman_outlined a plan to expand their
current facility to specifically accoiti tat : t ei2i 4t#sWteens, highlighting the extensive
options the YMCA has to offer, inp.1: fig computer access, a gym, a swimming pool, a
climbing wall, board games, table$#es, television and "hanging out" space. The
YMCA will be targeting the 3:00 0A. — 6:00 p.m. period during the school year, a time
in which juvenile crime has been prevalent. Ms. Hantelman emphasized the benefit of
having professional staff in place at the YMCA as resources for teens.
Councilmember Masin asked:if the YMCA would be interested in possibly
staffing the area of the Civic Arena : Ms. Haiitelman responded that they were open to
options and working together, she.. l o recog""ized the need for transportation issues to be
resolved about the location of any facility,.: Councilmember Masin suggested using
DARTS busses in off-peak times.
City Administrator Hedges returned the discussion to actions for the Council to
pursue and outlined two primary options: 1) the City Council can appropriate funds to the
YMCA for their project or 2) the City Council can form its own program, staffed by
volunteers as stated before to be located in the mezzagriie of the Civic Arena.
Mayor Egan stated that the:LCb'sO$'fias not come forward with any volunteer
help and expressed concern aboutii'elying on volpiiteers to staff facility. The other
Councilmembers corroborated his sdii�ist �hts,:Xc;uncilmember Awada expressed serious
concern with the proposal for the mezzanine*i.ze*:: c iog that this could easily become a
problem area without being highly supervised by'professionals. She supports the YMCA
proposal because it addresses her staffing concerns. She further stated that it is not the
City's mission to supervise teens or provide programming for them, expressed concern
about the actual ability of teenagers to raise such a substantial amount of money for this
project, and stated that if this was a disaster, it would be very hard to take away a facility
paid for by the efforts of this group:ot-kt<ii2gers:asitf;iiie City would have to support a
failing project. ..... ....._
Councilmember Blomquiet:asked forelarification on what action the Council had
already taken on this issue, statine:Ae:tl±otf$F1t ihey had already allocated $75,000 to the
YMCA. City Administrator Hed&e :k .....:.- ai':i#W.:the Council had directed the issue
to the Advisory Parks Commission and had not specified any appropriation of money to
the YMCA.
Mayor Egan stated that he sharttcl;Co tWmember Awada's concerns, that he
considers the YMCA proposal gene# s:$Nd:fli-01ie mezzanine proposal doesn't fit into
our current purpose as a City govt tttiiient.
Eagan Special City Council Mating Minutes June 23, 1998
Page 4
Councilmember Blomquist stated again that she thought they had already
appropriated funds to the YMCA and asked them how much they would charge after the
program was up and running. Don Chapdelaine of the YMCA stated that the yearly fee
would be $25 and that the YMCA$cholarship program gives out about $80,000/year in
scholarships to those who cannot effiird the cost.
Director of Parks and Recreatltifi%X?tiia:stRrel3tt he knows this program will be
very expensive to run and stated tlot.it would require considerable additional staff and
ongoing funding, and cannot be supported given the Parks and Recreation Department's
current resources.
Councilmember Blomquist expressed concern about volunteer staffing again and
Councilmember Awada restated that this is not directly the City's responsibility.
Councilmember Masin disagreedxCiting a foCility in New Brighton that was jointly run
between Community Education ai.W. the Cit)?.of New Brighton. Mayor Egan clarified that
the facility she was referring to was:called ire: Depot and was located in Hopkins. He
then went on to express concern about::kjabiiity.,,turuivability and budget impacts of
creating a center in the Civic Areii3:::J. :aait#;he:ei PAti rs this somewhat foreign to the
City's purpose, especially given the presence of the YMCA in the community.
Superintendent of Park and Recreation Peterson stated that the Cities of Apple Valley and
Burnsville have planned and developed their own teen centers, using bond referendums
in Apple Valley to fund the center and in Burnsville, using the vacated maintenance
facility.
Michael Vincent stated th2x:ilte:YI4fCA p9posal was different from the proposal
the teens wanted. He encouraged ibe. uncil totake a step back and go slowly with the
process.
Councilmember Awada stated that she did n6f§upport the mezzanine location,
and stated that the City should not be involved in the staffing or programming of a teen
center. Councilmember Blomquist expressed discomfort with liability issues with
equipment for the Civic Arena, which may be disturbed by unruly teens. Councilmember
Masin said she is open to a variety o€site.s:and thought that the Civic Arena site may be
best given transportation issues. Stie:riiffE�QF esip a i ed that teen centers are a city
priority in other cities and that thk3ty of ?n is behind its neighboring communities
in this respect. Mayor Egan supR6t ed the idea of partnering with the YMCA, but not to
be the administrators of any proliiiiins: Coes i;ilmember Masin reminded the Council that
the Commission had recommends d'i- :'r` i i iii.... . Councilmember Awada said that
she was bothered that the YMCA'proposai`wa5't ot,even addressed in the
recommendation of the Commission. Director of Parks and Recreation Vraa responded
that the Commission had concentrated on what the users of the facilities (the teens) had
wanted, and that did not include the YMCA;, City Administrator Hedges informed the
Council that the plans for this have W$� .ite33$?ittl':already and that the YMCA needs to
know if they have support for their j3lhm; he siiggestgd continuing this until the July 7
City Council meeting at which tisi ihey could cori' ik&r the YMCA proposal formally.
Councilmember Blomquist expressed her discomfort -.0th this process and said that
Fagan Special City Council Mating Minutes June 23, 1999
Page 5
something like this should be put to the whole community. Mayor Egan stated that he is
interested in receiving public opinion, that he favored the YMCA option, opposed the
Civic Arena location, would like to.partner with the YMCA on this issue, and that the
costs were higher than he had exphatd. City Administrator Hedges suggested the
Council review the proposal by thi * Y'MCA at the July 7 meeting and decide at that time
whether or not to proceed and in WbsW'6' iit.;friftfts *e issue of the Civic Arena could
be addressed individually. Mr. ViitCelif a"i - e:tdens were a valuable part of the
process and should continue to be:iftluded as the City considers partnering with the
YMCA. The Council decided to' eed according to the recommendation of City
Administrator Hedges and consider the proposals separately, with the first proposal to be
heard at the regular meeting on July 7, 1998.
;:STORM UPDATE
City Administrator Hedges s lforme4ift City Council that Dakota County has
been declared a federal disaster a)"*' 10 to the Robert T. Stafford Disaster Relief
and Emergency Assistance Act.
Director of Public Works CiflicfiiioritEed ilieouncil that they have been
receiving requests by citizens to use the wood chips produced as a result of the clean-up
efforts. He asked the Council for direction about how to respond. After brief discussion,
the Council determined that citizens could come pick up any wood chips they wanted, but
that the City does not want to get into issues of delivery.
Mark Parranto of Delta M.,- t1ti4im*drits c4.Me before the Council to get feedback
about how he should proceed with.hisdexelopment proposal for the Cedarvale area. He
stated he will be requesting a zoning cl aiige:iC:atcommodate a multi -family townhome
development. He reported that there have been .:W' 0rhood meetings where he has met
continued resistance and asked for direction from the Council.
Councilmember Awada responded to him saying that the proposal cannot be
considered at this time because the Council needs to review its vision for the entire
Cedarvale area and revise the Comprehensive Guide.Pjan accordingly. City
Administrator Hedges informed N tilarianto-lw-flie:i'eview process for a master plan
study of the greater Cedarvale ardii::ihould iiti!e'taken a total of 90 days, and that the City
is currently about 45 days behin4 schedule. The Council assured Mr. Parranto that when
the time comes for reviewing pr9. - als foi'& area, his will be considered and that no
proposals from anyone will be casi#efed:iittttit3l32Ster Plan Study is completed.
TREE REFORESTATION
Councilmember Awada introduced the issue of widespread tree reforestation in
the City of Eagan as an effort to replacethe srees damaged by the May 30 Storm. The
Council responded positively, and eri*ss' d tii4 valuable opportunities for service,
community involvement, business:aitvDl�,emerii iiiid:City leadership. The Council will
consider an action plan for this pib*t at their next'iwork session.
Eagan Special City Council Meeting Minutes June 23, 1998
Page 6
ADJOURNMENT
Mayor Egan moved and Councilmember Awada seconded a motion to adjourn the
Special Meeting. The motion pass.ed..unanimously and the meeting was adjourned at 6:55
p.m. Mayor.Egan thanked Councifth'ember Masin for chairing the meeting and invited
everyone to stay for the Collaborative Meeting at 7:00 p.m.
TLH
DATE
CITY CLERK