08/04/1998 - City Council SpecialFi lc/
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
August 4, 1998
5:00 p.m.
I. ROLL CALL & ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
III. REVIEW PROPOSAL FOR USE OF CIVIC ARENA
MEZZANINE FOR TEEN ROOM
IV. REQUEST TO COMPLETE CIVIC ARENA TEAM ROOM
V. CONSIDER APPOINTMENT PROCESS FOR ADVISORY
COMMITTEE TO REVIEW A CITY CODE OF ETHICS
POLICY
VI. OTHER BUSINESS
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TO: HONORABLE MAYOR AND CITY COUNCILMEM 3ERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 29,1998
MEMO
SUBJECT: SPECIAL CITY COUNCIL MEETING/AUGUST 4,1998 AT 4:30 P.M.
A Special City Council meeting is scheduled for Tuesday, August 4, in the Community Room and
a light lunch will be served.
REVIEW PROPOSAL/USE OF CIVIC ARENA MEZZANINE FOR TEEN ROOM
At the direction of the City Council, the APrC was directed to review teen center proposals
presented by Michael Vincent and the Southwest YMCA. The findings of the APrC were
presented to the City Council in a work session held on Tuesday, June 23. At the June 15 Advisory
Parks and Recreation Commission meeting, the Commission recommended to the City Council that
they consider allowing the teens to pursue a teen center in the Civic Arena Mezzanine, noting that
the teens would have to be responsible for raising the funds to make this a reality.
The City Council reviewed both proposals and made a decision to review the YMCA proposal at
the July 7 meeting and schedule at a later date consideration of the APrC's recommendation to
pursue a teen center in the Civic Arena Mezzanine. At the July 21 City Council meeting, it was
decided by City Council action that the APrC's recommendation would be considered at a
workshop scheduled for this meeting. Karen Lucia, a representative and spokesperson for the teens,
has been working on the Civic Arena proposal and the Advisory Parks and Recreation Commission
have been contacted and invited to attend the workshop.
For additional information on this item, refer to pages 1-1 through _J9, which are the same
attachments that were distributed to the City Council in advance of the June 23 meeting.
ACTION TO BE CONSIDERED:
This item is scheduled for consideration at the August 4 regular City Council meeting. To provide
a direction on this item for consideration at the regular City Council meeting. That action could
consist of, 1.) a continuance if additional information is necessary, 2.) approval of a teen center in
the Civic Arena Mezzanine with certain conditions, or 3.) to consider this teen center proposal at
some other location.
REQUEST TO COMPLETE CIVIC ARENA TEAM ROOM
The Eagan High School Hockey Booster Clubs (both boys and girls) have asked to appear before
the City Council to discuss a financial proposal to complete the Civic Arena Team Room for use by
the High School boys and girls hockey teams during the hockey season. City staff, both Director of
Parks and Recreation Vraa and City Administrator Hedges, met with the high school boys and girls
coaches, Eagan High School Athletic Director and members of the Booster Club and felt it would
be appropriate for this group to present their request to the City Council at a workshop. This item is
scheduled under Department Head Business on the regular City Council agenda for official action.
The Minnesota Moose, a professional hockey team that was located in the City of St. Paul,
negotiated an agreement with the City of Eagan to construct a team room addition to the Civic
Arena as part of an overall proposal to use the Civic Arena during early morning hours as a practice
facility. Through a series of negotiations, the City and Minnesota Moose reached agreement on an
ice time rate and understanding that the Moose would pay for the construction of the team room
addition. As a result of a contract between both parties, the City approved construction of the
facility. During construction, a decision was made by the Minnesota Moose to relocate to Canada
and did not fulfill the agreement to pay for construction of the team room. After litigation and
arbitration, the matter was resolved; however, the City has not proceeded with completion of the
team room until a purpose and financing are determined. At present, the room is an empty shell;
without lights, heat or utilities. It is used only for storage for various odd lot items.
In recent months, the Eagan High School Hockey Booster Clubs, both boys and girls, have
expressed interest in completing the team room for use by the high school players during the
hockey season. A floor plan and a preliminag estimate for completion as a team room have been
prepared. Enclosed on pages 4 through is a copy of a memo from the Eagan High School
Booster Clubs regarding the proposed locker room at the civic arena, including a floor plan.
The Hockey Booster Club has presented a proposal to the City asking that the City proceed ahead
with completion of the team room with the understanding that the Hockey Booster Club will
commit to a payback program over seven years. Staff had originally suggested that the high school
fund the team room and the Booster Club reimburse Eagan High for the capital project.
Apparently, Eagan High School cannot allocate capital dollars for a project that is owned and
operated by the City and, therefore, the Booster Club is approaching the City Council for
consideration.
The City would own the team room and it would be free to use it for any purpose it deemed outside
the scheduled boys and girls hockey season.
Director of Parks and Recreation Vraa and City Administrator Hedges had a meeting with
representatives of the Eagan High School Hockey Booster Club, the Eagan High School Athletic
Director and the boys and girls Head Hockey Coaches on Tuesday, July 14, to discuss a proposal.
Attached is a copy of a letter from the Hockey Booster Club that outlines their request to the City
Council.
11
ACTION TO BE CONSIDERED: To provide direction for consideration at the regular City
Council meeting for August 4 under Department Head Business.
APPOINTMENT PROCESS/ADVISORY COMMITTEE TO REVIEW A CITY CODE OF
ETHICS POLICY
Per direction of the City Council at their regular meeting on July 21, 1998, the attached documents
have been prepared to address the scope, objectives and structure for an Ethics Policy Task Force.
This matter still requires Council direction. Due to intensive work schedule for the month of
August as staff prepares the budget and the City -Wide Tree Planting Program, please consider
deferring institution of this task force until early fall. This will enable staff to give adequate
attention to this matter. For further information on this, please refer to the attachments on pages
a>(;� through 2(, .
ACTION TO BE CONSIDERED:
Provide direction to City Administrator Hedges regarding l.) agreement on objectives and scope
for Ethics Policy Task Force; 2.) preference/recommendation on options for structuring the task
force; and 3.) an appropriate timeline for implementation.
/S/ Thomas L. Hedees
City Administrator
w «�r MEMO
city of eagan
TO: DIRECTOR OF PARKS & RECREATION VRAA
FROM: CPIY ADMW37RATOR HEDGES
DATE: APRIL 2,1998
SUBJECT: TEEN CENTER ANALYSIS
At the March 24 Special City Council meeting the City Council heard presentations for a teen center
by the Southwest Area YMCA and Michael Vincent. The Southwest Area YMCA is proposing a
building addition to their current facility on TH 149 and Opperman Drive that would be used as a teen
room and operated by the YMCA The cost to the City is a $75,000 contribution toward the capital
project. Mr. Vincent's proposal is to enclose space on the me=an» ne level of the civic arena to be used
as a teen room and for other purposes, such as hockey registration and general meeting room space.
The capital cost would be raised through private donations, while the operating cost would be
absorbed by the City. Mr. Vincent indicated that the operating cost would be primarily for heat and
electricity.-,.
The City Council has asked that these two proposals be reviewed by the Advisory Parks & Recreation
Commission at thew April meeting and a recommendation presented to the City Council. Although the
City Council did not specifically direct any other ideas, it would be in the interest of the Advisory Parks
& Recreation Commission and City Council to discuss any other alternatives for a teen center and
share any findings with the City Council.
I have attached a copy of the proposal that was presented by the Southwest Area YMCA to the City
Council. Please share this document with the APrC. To date, Mr. Vincent has not provided a written
proposal for the civic arena location. Please make reference to the March 24 Special City Council
minutes as you discuss this matter with the Commission.
If you have any questions, feel free to contact me at any time.
cl�lxtz��
City Administrator
Attachment
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MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JUNE 19,1998
I
SUBJECT: TEEN FACILITY RECOMMENDATION
BACKGROUND: i
The City Council asked that,the Advisory Parks Commission review the issue of developing a
"teen center". The Council, had received a request from the Southwest Area YMCA for $75;000
to assist in building a teen room addition on to their existing facility. At same time, the
Council heard a proposal to utilize the mezzanine at the Civic'Arena as a teen -drop-in center.
Over the course of the last several weeks the Commission discussed this issue. It was reviewed
at two regular meetings) at a special workshop with teen representatives prior to the June 15'
Commission meeting, and with the Recreation Sub -committee during one, of the teen's regular
meeting dates.
TEEN PROPOSAL:
Briefly, the teen proposal is to use the upper mezzanine of the Civic Arenaas'a drop-in center
that would have specific hours. It's understood that there would be times in which the teen center
could not be made available because of scheduling conflicts with arena events and activities. It's
expected that the teen center would become a place in which the planningifor other teen activities
by teens, for teens, would occur. The majority of those activities would likely occur at locations
other then the Arena i.ej, a trip to Valleyfair. The center would likely have conformable
furniture, a large screen1TV, air hockey table, foosball table or similar items that would provide
some level of, entertainment. The construction and equipping of the center would be done by the
teens from donations ofimaterial and cash. Supervision of the teen center would come from
volunteers since the Civic Arena is not staffed to provide supervision of this space.
ADDITIONAL INFORMATION:
Attached to this memo is the memorandum prepared for the Advisory Commission meeting on
June 15'. The Commission was also advised that the City's construction manager and Civic
Arena architect were asked for some assistance in costing out the probable costs for the
improvements to the mezzanine to make it work as a teen center. They have projected the cost at
$95,000. Attached is the description of the work, as prepared by ACC Architects, to prepare the
arena mezzanine for a teen center.
O
COMMISSION REVIEW.
The Commission reviewed and discussed with the teens alternative locations for a`teen center,
including their reasons for not supporting the YMCA as a location. They also: discussed,prograrri
content, probable hour of operation, limitations of the Arena mezzanine, maintenance, how to
provide for high school teens and middle school teens, and the need for some type of _supervision
and coordination of the teen activities. It was noted that teens and volunteers run the°Rosemount
teen program. Activities are conducted monthly in their community centei with coordination
with the Parks and Recreation Division. Staff noted that a drop-in center it the, Civic Arena
would likely require additional staffing for supervision if parent volunteers were not found.
In response to a question as to why the teens could not begin raising the�necessary fur ds at this
time for a center, it was stated that it was critical for the teens to be able to<represent to potential
contributors that this proposal had the support of the City Council. It was;also •the Commission's
feeling that donations would not be forthcoming if the teens could not°positively represent the
City Council's support to allow the teens to use this space.
COMMISSION RECOMMENDATION
At the June 15' Commission meeting, the Commission recominended;to the City Council that
they consider allowing the teens to pursue a teen center in the Civic Arena: mezzanine; noting
that the teens would have to be responsible for raising the funds to make thus -a reality.
0
XL I city of eagan
TO: ADVISORY PARKS COMMISSION
i
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DOROTHY PETERSON, SUPERINTENDENT OF RECREATION
DATE: JUNE 10, 1998
SUBJECT: TEEN CENTER
BACKGROUND:
At the May 18, 1998 Commission meeting, Commission members asked staff to pursue several
avenues for additional information concerning a potential teen center. Attached is a memo from
the Director to the Superintendent of Recreation which identifies the issuer to be reviewed.
Information pertaining to design, security, staffing, maintenance, "blackout" periods, equipping
and alternative uses of the space was requested.
MEZZANINE LEVEL DESIGN:
As the Commission may recall, the design brought forward in the Vincent/teen proposal does
not meet fire code requirements. It becomes necessary then to re -think a potential design.
Five issues come to bear:
1. Fire code
2. Heat
3. Cost
4. Security
5. Lighting
Any changes made from the mezzanines current state have consequences. Short cuts such as a
shorter wall and lower height of glass may save money on fire code requirements but would
negate heating the space. The logical conclusion is that the glass and new wall on the west end
must extend to the steel girders.
One hour fire protection must be added to the girders within the space. This could be a ceiling
or sprayed on protection.
In addition, the east stair case must be enclosed, and the corridor from the lower level door to a
building exit must meet the one hour fire protection test.
No current source of heat exists for the mezzanine. Factored into the design must be a location
for a furnace, and the furnace and ductwork.
Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be
required.
Double doors are suggested for the new west wall. The doors wouldiprovide arena staff the
flexibility to move tables and other equipment into and out of the space for alternative Civic
Arena uses of the mezzanine.
Security would be accomplished via the locked double doors on the west end entrance and exit
only down the east end stairs.
For multiple use of the space, consideration should be given to storage of equipment designated
for the teen center.
Potential remodeling cost estimates should address:
• Block west wall
• Double doors
• Glass front wall
• Girder fire protection
• Stairway and hallway enclosure
• Furnace and ductwork
• Wiring and fixtures
• Storage room
• Carpeting
The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting
facility upgrade applications. Success of an application would be an unknown' for several
months.
MEZZANINE USE:
If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used
the mezzanine in the past; the expectation would be that those :activities would continue.
Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club
sales, Holiday boutique and the ice show reception.
New potential co -users of the mezzanine create new expenditures. 'Senior citizens would
require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and
an array of craft supplies.
BLACKOUT DATES:
Which types of events at the Civic Arena would trigger "blackout dates for a _teen center?
• All of the Eagan Hockey Association and ice show events mentioned above (plus set-
up/take down time the day before and after).
• All events that charge an admission fee — i.e. hockey games, ice show (Would
spectators be allowed into the mezzanine space?)
• Civic Arena shutdown for maintenance periods of times.
STAFFING A TEEN CENTER:
The city division most experienced to a youth activity center is the Recreation Division. In
staffing a teen center, the most satisfactory level would be to have one male and one female,
college age student scheduled for each hour a teen center is open. Assuming.a scenario of being
open an average of 20-24 hours a week, a salary of $8.00-58.50 an hour to attract applicants,
staff costs would be $384 per week or $14,200 for the school year. Being open year round
would increase the staff expenditure to $20,000. The teen center budget would likely require
another $2,000 for supplies, events and excursions, depending on the actual program offered.
Staff could pursue grant funding for salaries, but few grants provide;salaries and funding. It
would only postpone the inevitable need, and the granting agency expectations to incorporate
the expenditure into the Division's budget. In summary, an increase Mi the operational budget
would be required for staffing.
MAINTENANCE OF A CIVIC ARENA TEEN CENTER:
The Civic Arena staff could provide light janitorial service to a teen center. The expectation
would be that the teens would keep the center clean.
Maintenance of locks, the heating system,, and any other "system" related aspects would require
attention from Arena maintenance. It would not be feasible for Arena staff to provide
supervision of the teen center, given the responsibility of ongoing Arena operations — i.e. re-
surfacing, skate sharpening, etc.
ALTERNATIVE SITES:
Staff have considered two alternatives, one being store front rental space. The attached
information provided by JBL Companies shows a range of rates from various. commercial
spaces.
Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot
space would cost $24,900.00 a year; slightly over $2,000.00 per month.
The potential advantage of storefront space is its eligibility for Mighty Kids Grant funding for
the first year. The down sides are a June 30, 1998 grant application deadline followed by the
requirement for the City to continue the project in ensuing years.
The alternative is the potential use of a Park shelter building as a teen. center site. The major
draw back is the period of December through February "blackout" for the winter skating
season. During the rest of the year no after school or evening activity is held in any of the
shelters on a continuing basis.
The shelters are, however, equipped for pre-school programs and currently have no vending
equipment for teens food needs. The mixed use of tots and teens could be manageable.
7
Parking could be difficult at some shelter sites because of the community's use of outdoor
facilities in the spring and summer. That community use will also generate interruptions from
people coming into a building to use the restroom rather than using the exterior doors.
OTHER SOUTH OF THE RIVER COMMUNITIES:
Staff have spoken with other neighboring communities concerning their efforts to create a teen
center. Several plans are in progress.
The City of Burnsville is renovating a maintenance building and arevitalizing, grant money
from the District 191 Family Services Collaborative to fund a teen:center staff position. Parks
and Recreation are working with a core of teens to plan the center.
The City of Apple Valley included a teen center in its recent bond referendum. Teens,
Recreation staff and adult volunteers are working to plan the center and its activities.
A teen center exists in the City of Farmington. It is located in the old middle school in the
downtown area. Staff is provided by Community Education through its Youth Development
funding; Recreation staff is liaison.
Much like the Eagan initiative, Farmington teens at "Seize the Day"program sponsored by
Dakota Healthy Communities, initiated discussion with community leaders concerning a teen
center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment.
The teen center opened a year ago.
The Famtington experience since then has been that the teens do not come to the center as
much as was hoped for. The fust experiment was to be open Wednesday, Friday and Saturday
evenings; 4 or 5 teens would come. The center tried being open Monday -Thursday evenings
with the same result. Special events, however, draw larger attendance.
This disappointing result occurred even with vigorous promotion at the high school. The teen
board acknowledges that most teens are too busy to come to the center. Discussion currently
underway is to extend the center to Middle School students.
The Community Education intern in a leadership role for this project is leaving. The City and
School District are unsure as to how they will continue to staff the center.
FOR COMMISSION CONSIDERATION/DISCUSSION:
The commitment of Eagan's core group of teens is strong and admirable. Perhaps an
experiment is called for prior to the expenditure of capital dollars or rent money. Any
experiment would ,require and identification of the Recreation Supervisor responsible for the
project and an amendment to the Department budget to cover teen center staff salaries, supplies
and an estimate on costs for two or three special events. A participant fee would be charged to
help cover costs.
l O
NOTE:
The City Council will be in workshop session on Tuesday, June 23, which would be an
excellent opportunity for the commission to present a recommendation regarding the teen center
concept.
1�
NEW CONSTRUCTION
..-..-•---•----------
ION, - EXISTWG CONSTRUCTION
UPPER LOWER FLOOR PLAN/A+i-
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]ON- 8-98 TION 7:26 AM IBC. COMPANIES FAX N0. 612 686 6113 P..2
JBLCompanies
Commercial Real Estate Services, Inc.
June 2,1998
Ms. Dorothy Peterson
Parka dt Recreation
City Of Eagea
3830 Pilot Knob
Pagan, MN S5122
1360 Corporate Center Curve -
Phone (612) 686-0217
r, Minnesota SS121
. 7
Fax (612) 68&6113
Pursuant to your request for rmntal rates regarding a Teen Center thafollowing will give
you an idea of price ranges for a 3,000 to 5,000 square foot apace.
Bullding Net Rate CAM/Tax Comments
1. Di81ey Square $11.00 S7.20 Currently no, space
2. Promenade $17.00 $8.50 You build out afer
Vanilla shell
3. CedarVale 55.00 53.30 No tenant
Improvements,at this
rate. 6,000 sq.,8., on
ooaaer; easy'access.
This is a sempling.of what is available. We can sit down;andcampile the actual
requirements and do a valid search plus look at purchasing or build to suit.
Should you wish to get thither involved please let me know.
Sincerely,
/3
612 686 6113
06-08-98 08:34AM P002.434
city of eagan
MEMO
TO: DOROTHY PETERSON, SUPERINTENDENT OF RECREATION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: MAY 19,1998
SUBJECT: TEENS
At last night's Commission meeting, the Commission continued its discussion;of the teen issue. I
thought the Commission had an excellent dialog with some good thoughts expressed. The
Commission asked that we pursue the following for our next meeting.
• Can we provide a layout drawing of the mezzanine, which would show the teen area at
this location. We should also have building inspections review this for code compliance.
It might be helpful to have our Civic Arena construction manager give us a cost
projection to do some of the work based on this drawing.
• How would security be handled for this space?
• How would the department propose to handle staffing of the teen center; who, when and
at what cost?
• If there are alternative locations, identify them.
• Staff previously identified possible space conflicts or "blackout" periods in which the
teen center would have to close because of other arena activities. We need to identify
these periods better.
• The Commission asked if the space has opportunity for other uses during daytime hours
when school is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the
possibilities.
• What is the probable maintenance cost for the teen center;,how would this be handled and
by whom? Is this the Civic Arena's responsibility, the community; teens or the City's?
• Who would be responsible for equipping the teen center?
• Have the teens talked to the "Y" about their proposal?
• The Commission would like to have some discussion with the teens. A special meeting or
workshop session was suggested.
• Hasa survey been done of the teens or does the survey done by the City or Search
Institute address the issue of what teens want.
• Additional information is needed on the funding of the teen center. I believe the
Commission wants to know if there are solid commitments (and how much) that have
already been made as contributions to the teen center., We should also look at possible
grant funds that could be applied for. Youth initiative legislation?
Some of this information will have to come from the teen group. When you discuss this with
them you need to communicate that the Commission was supportive, but felt,there was not
enough information yet to make a recommendation to the City Council. Responses to the above,
along with what has already been presented, should help the Commission and ultimately the
Council reach a conclusion.
cc: Tom Hedges, City Administrator
06/12/1998 86:54 6124259773 ACC ARCHITECTS PAGE 01
t -97X
ACC Architects, t,
MEMO
To: Mike Parsons VIA FAX 8 Mail 446.4191
From: Paul Dahlberg
Date: June 11,1988
Re: Eagan Civic Arena
Teen Center
cc: Ken Vrea
The following, Is a general description of the work required to. create a possibleleen
Center/Multi-Use Room on the mezzanlne level at EaganCivic Arena -Phase L Ken
would like to have very preliminary budget numbers by mid-aftemoon, Monday,, June
15, 1998, for a meeting Monday evening. I have looked at some code Ideues end am
proposing the worst case scenario for the work that may need to befdone. Provide a
budget estimate for the following:
Construct a metal stud gypsum board wall along the entire railing location between
the mezzanine and`" main arena as follows:
- Wallboard shall be 6/8", Type X Fiberbond, on both sides, (wood fiber and
gypsum) as manufactured by Louisiana-Pacific.
- Provide eight (8) 4'-8' H x V-0' L hollow metal window frames with one (1)
Intermediate vertical mullion and tempered glass for Installation in the above
described wall. Frame profile shall be 5 3/4".
2. Construct a full height metal, stud and gypsum board wall approximately 32' L from
the main arena north wall to the mezzanine Wderiornorth wall., Include a;pair of
T-0" x T-0" hollow metal doors and hardware with 1/2 glass visiowpanels.
3. Install 6/8" Type; X gypsum board one-hour oe0ing at approxtr atey: 1.0'-0" AFF
hung from the kxmg span joists throughout the entire mezzanine area thatwlll be
enclosed.
4. Provide a HVAC unit In a separate mechanical room to the east side of the
existing stair to lower level and appropriate ductwork throughout the mezzanine
area. Assume that the space will be used for assembly Ipurposes such as large
meeting room and/or various youth activities and upper level lobby during skating
events.
M6124259773 06-12-98 07:57AM Pool a
06/12/1998 06:54 6124259773 ACC ARO-aTECTS PAGE 02
R -97X
Memo to Mike Parsons
June 11. 1998
Page -2-
6. Construct s full height wail with a pair of W -W x r -O" hollow metal doors and
hardware with 1/2 glass vision panels to be located at the north end of the
walkway from the bleachers to the enclosed mezzanine area.
6, Remove a0 existing light fixtures mounted to the bottom cord of the long span
joists and mount to new gypsum board ceiling. Add fbdures to. approxlmately.
double the number that presently exist.
7. Provide automatic fire protection system throughout the remodeled mezzanine
area. (Will this need to be a wet System?)
8. Provide smoke detectors, exit lights, heat detectors, etc. to meet all applicable
codes.
6. In the Teen Center area, assume a floor finish of s20/SY carpeting throughout.
10. Include costs for finishes such as painting, etc. as needed.
I have attached a very sketchy layout of possible arrangement for doom, wells, etc for
your use. I will be away from the office all day Friday and most of the day Monday to I
will not have an opportunity to review any of this Information with you. Supply your
price directly to Ken copying me.
Thank you for your help. Hopefully this will give you as well as us some additional work
to do.
Talk to you next week.
dj
Enclosure: Drawing
6124259773 06-12-96 07:57wu P002 Ii'
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06-12-98 07:57AM P003 31
"Xim" BCNnnL. Dr. Thomas F. Wilson, Principal
4185 BRADDOCK TRAIL
EAGAN, MINNESOTA 55123-1575
Phone 612.683.6900
Fax 612.683.6910
Web: http://www.eagan.kl2.mn.us
DATE: July 31, 1998
TO: . Eagan City Council
FROM: Eagan High. School and EHS — Boys' 8 Girls' Booster Clubs
SUBJECT: PROPOSED LOCKER ROOM AT CMC ARENA
CC: Tom Hedges and Ken Vraa
The purpose of our communication is to propose a cooperative effort between the City^of Eagan, Eagan
High School and the EHS Hockey Booster Clubs, We want to complete construction of the unfinished locker
room space to be used as an EHS locker room. Please see Attachment A.
Based upon estimates compiled for this project, cost is projected at $30,700 not including sweat equity.
The value of sweat equity is estimated at $2,000 - $5,000. Please see Attachment B.
The commitment for this project is evident by the fact that EHS has already paid $2;200 for the architectural
drawings. The future commitments would include:
1998 1999 2000 2001 2002 2003 2004
EHS $2,200 $2,000 $2,000 $2,000 $2,000 ;2,000 $2,000
Booster Clubs $2,000+' $3,000 $3,000 $3,000 $3,000 $3,000 - $3,000
Both Booster Clubs enthusiastically support this project. Many fundraising efforts are .underway to meet the
financial obligations. Please see Attachment C. Sweat equity will also be a major component of this
project. The majority of 'sweat equity will be completed in year one.
Based upon the estimate (Attachment B) EHS and the Booster Clubs are requesting the City of Eagan to
partnership with us for the seven-year plan: The City of Eagan's role would be to finance ttie seven-year plan.
Also, it would be financially beneficial to utilize city -approved contractors who are presently on-site.
Fortunately, you will be in partnership with many familiar people who were instrumental in,.working with the
City.of Eagan towards the successful completion of the Eagan Civic Arena Project. 1Ne, hope you; see this as
an opportunity to work with the high school and members of the community to once again -benefit the youth
of Eagan.
Sincerely,
Thomas F. Wilson, Principal
Jim Bouche, Athletic Director
Brian Johnson, Head Boys' Coach
Merlin Ravndalen, Head Girls' Coach
Arden Peterson, EHS Girls' Booster Club President
Barb Freeman, EHS Boys' Booster Club President
/9
Nationally Recognized School of Excellence • Technology Exemplar Award
INDEPENDENT SCHOOL DISTRICT 196 -Rosemount, Apple Valley, Eagan
'Educating Students To Reach Their Full Potential'
fiTTACHMr'ti', lq
LOCKER ROOMS OPTION 3
SCALE: 1/8' a T-0'
Architects
.mom w . w�
lwar ou-dw-sne w �v.aaa.ma
SUPPLEMENTAL DRAWING oa,m>Ega
EAC -AN GIVIG ARENA - PNAH 2 DVJG.N0.
EAGAN, MINNESOTA 50-6
is-lu
NO.
EAGAN HOCKEY ARENA LOCKER ROOM PROJECT
PROJECT LIST AND COSTS
JULY 17, 1998
COST ITEMS
PHASE I: Architectural Costs
PHASE Ik Infrastructure Items
1 Sanitary Sewer to Locker Toilets
2 Cold Domestic Water to Rest Rooms
3 Penetrate Roof for Soil Pipe and Exhaust
4 Penetrate Roof for Heat Exhaust
5 Install Sprinklers for All Rooms
6 100 Amp Service to Electrical Panel
7 Natural Gas to Mechanical Room.
Gas and Electric to Furnace
Ductwork and Air Diffusers
PHASE III: Construction Items
1 Steel Stud Walls
2 Sheet Rock
3 Door Frames and Doors
4 Door Hardware
5 Stools, Sinks, and Hardware
6 Lights, Switches
PHASE IV: Equipment Items
1 Floor: Synthetic @ 770 ` $4.50
2 Lockers (Sweat Equity)
3 Furniture (Donation)
4 White Boards (Donation)
5 Taping Tables (Donation)
• Sweat Equity Costs Approximately
ATTACHMENT B
COST EST. BY
Sub Total $2,200 EHS
Sub Total
Sub Total
$18,000
$7,000 (Plus Sweat Equity)
$3,500
Sub Total $3,500 (Plus Sweat Equity)
GRAND TOTAL $30,700 ('Plus Sweat Equity)
$2,000 - $5,000
FRIDAY, JULY 17
AND
SATURDAY, JULY �18
11:00 AM - 7:00 PM
AT SYE-RLrS
A1r'4[NMfnlfi C
are all invited to Byerly's , n Eagan
for the best deal in town!
$1.00 buys .a brat, chips and a pop!
WHAT A SUPER DEAL!
Proceeds go towards the construction of
EHS Lockerroom at the
Eagan Civic Arena!
TELL ONE...TELL ALL!
SPONSORED BY BYERLY'S, THE NATIONAL PORK COUNCIL, OLD DUTCH, AND .
COCA-COLA. STAFFED BY EHA and EHS HOCKEY PLAYERS AND PARENTS.
0
OLD CHICAGO PIZZA
WHAT A BARGAINP!
A $20.00 VALUE FOR ONLY $10.00
FROM OLD CHICAGO
CERTIFICATE IS GOOD AT ANY OLD
CHICAGO IN THE U.S.
PROCEEDS WILL GO TOWARDS
CONSTRUCTION OF THE NEW LADY
WILDCATS LOCKER ROOM AT THE
EAGAN CIVIC ARENA
EHS GIRLS HOCKEY APPRECIATES
AND THANKS YOU FOR YOUR
SUPPORT
�?3
ATTENTION !!!
EHS GIRLS HOCKEY CAR WASH
(DONATIONS ONLY)
HOLIDAY STATION STORE
PILOT KNOB RD. & DUCKWOOD DRIVE
JUNE 28TH, SUNDAY --10 TO 2
JULY 11TH, SATURDAY --12-4
JULY 25TH, SATURDAY --12-4
AUGUST 8TH, SATURDAY --12-4
SEPTEMBER 12TH, SATURDAY --12-4
PROCEEDS FROM THESE CAR WASHES WILL BE
USED FOR THE NEW LADY WILDCATS LOCKER
ROOM AT THE EAGAN CIVIC ARENA
THANKS FOR YOUR SUPPORT
c�2y
Ethics Policy Task Force
Objectives, Scope and Structure
Per direction of the City Council at their regular meeting on July 21, 1998, this document has been prepared to
address the scope, objectives and structure for an Ethics Policy Task Force. This matter still requires Council
direction, as identified below.
Obiectives
• To empower a task force to recommend an ethics policy for adoption by the Eagan City Council.
• To provide adequate direction to the task force to produce a draft of a viable document that reflects an
enduring vision for the responsibilities of public service.
Sc�
The Ethics Policy Task Force will be responsible for reviewing the Ethics Policies acquired by City staff
from the League of Minnesota Cities as well as the State policy for Ethics. Following review of these
documents, the task force will draft a policy for recommendation to the Eagan City Council. The ethics policy
will be city-wide, including both Council and staff (some of whom already adhere to Codes of Ethics through
professional associations).
Direction needed:
Should this task force be ad-hoc in nature or a permanent establishment?
Is the City Council interested in instituting an Ethics Board to review violations that may occur
after institution of the future ethics policy? If yes, should this group serve as that board?
Should this task force make recommendations about enforcement of the policy? (Some policies are
unclear about enforcement.)
Structure
The composition of the task force may influence the type of policy that is recommended for adoption,
so considerations about how to structure this group are of imminent importance. Generally, the task force
should consist of no more than 5-10 individuals, each of whom should have a connection to the community of
Eagan as either residents, advisory commission members, members of civic/community organizations, etc.
Option #1
The task force shall be composed of 5-10 persons selected on a first-come, first -serve basis in response
to press releases sent to all local media.
Option # 2
The task force shall be composed of 5-10 persons selected through an application process. Applicants
will be selected by a committee composed of a City staff person, a member of the City Council and a member
of an advisory commission, or any hybrid of appropriate persons as determined by the Council.
Option #3
The task force shall be composed of either 5 or 10 members, with each Councilmember appointing
either one or two persons from the community.
Option #4
0� 5
The task force shall be composed of 5-10 individuals who have a stake in the. actions of the City
Council, including commission members, staff, members of the business community, members of the school
districts, residents, community groups or any combination thereof as appointed by a unanimous vote of the
City Council.
General Direction
The policies of other Minnesota cities that have been reviewed by staff follow closely with the State
policy on ethics and generally cover gifts, campaign guidelines and disclosure. It is somewhat rare to see
anything else covered by individual cities outside the standards set by the State policy. This opportunity for
individualization and leadership by the City of Eagan can only be harnessed with direction by the Council to
the Ethics Policy Task Force about the additional areas of consideration to be included in the ethics policy.
Please indicate any functions outside of gifts, campaigns and issues of disclosure to be included in the policy
recommended by the Ethics Policy Task Force.
W
Fi lc/
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
August 4, 1998
5:00 p.m.
I. ROLL CALL & ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
III. REVIEW PROPOSAL FOR USE OF CIVIC ARENA
MEZZANINE FOR TEEN ROOM
IV. REQUEST TO COMPLETE CIVIC ARENA TEAM ROOM
V. CONSIDER APPOINTMENT PROCESS FOR ADVISORY
COMMITTEE TO REVIEW A CITY CODE OF ETHICS
POLICY
VI. OTHER BUSINESS
C%HNWV7fLIII : �1
1/�}'YT Y 1r----
%y Y
J �. of
TO: HONORABLE MAYOR AND CITY COUNCILMEM 3ERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 29,1998
MEMO
SUBJECT: SPECIAL CITY COUNCIL MEETING/AUGUST 4,1998 AT 4:30 P.M.
A Special City Council meeting is scheduled for Tuesday, August 4, in the Community Room and
a light lunch will be served.
REVIEW PROPOSAL/USE OF CIVIC ARENA MEZZANINE FOR TEEN ROOM
At the direction of the City Council, the APrC was directed to review teen center proposals
presented by Michael Vincent and the Southwest YMCA. The findings of the APrC were
presented to the City Council in a work session held on Tuesday, June 23. At the June 15 Advisory
Parks and Recreation Commission meeting, the Commission recommended to the City Council that
they consider allowing the teens to pursue a teen center in the Civic Arena Mezzanine, noting that
the teens would have to be responsible for raising the funds to make this a reality.
The City Council reviewed both proposals and made a decision to review the YMCA proposal at
the July 7 meeting and schedule at a later date consideration of the APrC's recommendation to
pursue a teen center in the Civic Arena Mezzanine. At the July 21 City Council meeting, it was
decided by City Council action that the APrC's recommendation would be considered at a
workshop scheduled for this meeting. Karen Lucia, a representative and spokesperson for the teens,
has been working on the Civic Arena proposal and the Advisory Parks and Recreation Commission
have been contacted and invited to attend the workshop.
For additional information on this item, refer to pages 1-1 through _J9, which are the same
attachments that were distributed to the City Council in advance of the June 23 meeting.
ACTION TO BE CONSIDERED:
This item is scheduled for consideration at the August 4 regular City Council meeting. To provide
a direction on this item for consideration at the regular City Council meeting. That action could
consist of, 1.) a continuance if additional information is necessary, 2.) approval of a teen center in
the Civic Arena Mezzanine with certain conditions, or 3.) to consider this teen center proposal at
some other location.
REQUEST TO COMPLETE CIVIC ARENA TEAM ROOM
The Eagan High School Hockey Booster Clubs (both boys and girls) have asked to appear before
the City Council to discuss a financial proposal to complete the Civic Arena Team Room for use by
the High School boys and girls hockey teams during the hockey season. City staff, both Director of
Parks and Recreation Vraa and City Administrator Hedges, met with the high school boys and girls
coaches, Eagan High School Athletic Director and members of the Booster Club and felt it would
be appropriate for this group to present their request to the City Council at a workshop. This item is
scheduled under Department Head Business on the regular City Council agenda for official action.
The Minnesota Moose, a professional hockey team that was located in the City of St. Paul,
negotiated an agreement with the City of Eagan to construct a team room addition to the Civic
Arena as part of an overall proposal to use the Civic Arena during early morning hours as a practice
facility. Through a series of negotiations, the City and Minnesota Moose reached agreement on an
ice time rate and understanding that the Moose would pay for the construction of the team room
addition. As a result of a contract between both parties, the City approved construction of the
facility. During construction, a decision was made by the Minnesota Moose to relocate to Canada
and did not fulfill the agreement to pay for construction of the team room. After litigation and
arbitration, the matter was resolved; however, the City has not proceeded with completion of the
team room until a purpose and financing are determined. At present, the room is an empty shell;
without lights, heat or utilities. It is used only for storage for various odd lot items.
In recent months, the Eagan High School Hockey Booster Clubs, both boys and girls, have
expressed interest in completing the team room for use by the high school players during the
hockey season. A floor plan and a preliminag estimate for completion as a team room have been
prepared. Enclosed on pages 4 through is a copy of a memo from the Eagan High School
Booster Clubs regarding the proposed locker room at the civic arena, including a floor plan.
The Hockey Booster Club has presented a proposal to the City asking that the City proceed ahead
with completion of the team room with the understanding that the Hockey Booster Club will
commit to a payback program over seven years. Staff had originally suggested that the high school
fund the team room and the Booster Club reimburse Eagan High for the capital project.
Apparently, Eagan High School cannot allocate capital dollars for a project that is owned and
operated by the City and, therefore, the Booster Club is approaching the City Council for
consideration.
The City would own the team room and it would be free to use it for any purpose it deemed outside
the scheduled boys and girls hockey season.
Director of Parks and Recreation Vraa and City Administrator Hedges had a meeting with
representatives of the Eagan High School Hockey Booster Club, the Eagan High School Athletic
Director and the boys and girls Head Hockey Coaches on Tuesday, July 14, to discuss a proposal.
Attached is a copy of a letter from the Hockey Booster Club that outlines their request to the City
Council.
11
ACTION TO BE CONSIDERED: To provide direction for consideration at the regular City
Council meeting for August 4 under Department Head Business.
APPOINTMENT PROCESS/ADVISORY COMMITTEE TO REVIEW A CITY CODE OF
ETHICS POLICY
Per direction of the City Council at their regular meeting on July 21, 1998, the attached documents
have been prepared to address the scope, objectives and structure for an Ethics Policy Task Force.
This matter still requires Council direction. Due to intensive work schedule for the month of
August as staff prepares the budget and the City -Wide Tree Planting Program, please consider
deferring institution of this task force until early fall. This will enable staff to give adequate
attention to this matter. For further information on this, please refer to the attachments on pages
a>(;� through 2(, .
ACTION TO BE CONSIDERED:
Provide direction to City Administrator Hedges regarding l.) agreement on objectives and scope
for Ethics Policy Task Force; 2.) preference/recommendation on options for structuring the task
force; and 3.) an appropriate timeline for implementation.
/S/ Thomas L. Hedees
City Administrator
w «�r MEMO
city of eagan
TO: DIRECTOR OF PARKS & RECREATION VRAA
FROM: CPIY ADMW37RATOR HEDGES
DATE: APRIL 2,1998
SUBJECT: TEEN CENTER ANALYSIS
At the March 24 Special City Council meeting the City Council heard presentations for a teen center
by the Southwest Area YMCA and Michael Vincent. The Southwest Area YMCA is proposing a
building addition to their current facility on TH 149 and Opperman Drive that would be used as a teen
room and operated by the YMCA The cost to the City is a $75,000 contribution toward the capital
project. Mr. Vincent's proposal is to enclose space on the me=an» ne level of the civic arena to be used
as a teen room and for other purposes, such as hockey registration and general meeting room space.
The capital cost would be raised through private donations, while the operating cost would be
absorbed by the City. Mr. Vincent indicated that the operating cost would be primarily for heat and
electricity.-,.
The City Council has asked that these two proposals be reviewed by the Advisory Parks & Recreation
Commission at thew April meeting and a recommendation presented to the City Council. Although the
City Council did not specifically direct any other ideas, it would be in the interest of the Advisory Parks
& Recreation Commission and City Council to discuss any other alternatives for a teen center and
share any findings with the City Council.
I have attached a copy of the proposal that was presented by the Southwest Area YMCA to the City
Council. Please share this document with the APrC. To date, Mr. Vincent has not provided a written
proposal for the civic arena location. Please make reference to the March 24 Special City Council
minutes as you discuss this matter with the Commission.
If you have any questions, feel free to contact me at any time.
cl�lxtz��
City Administrator
Attachment
TLHlvmd
v
MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JUNE 19,1998
I
SUBJECT: TEEN FACILITY RECOMMENDATION
BACKGROUND: i
The City Council asked that,the Advisory Parks Commission review the issue of developing a
"teen center". The Council, had received a request from the Southwest Area YMCA for $75;000
to assist in building a teen room addition on to their existing facility. At same time, the
Council heard a proposal to utilize the mezzanine at the Civic'Arena as a teen -drop-in center.
Over the course of the last several weeks the Commission discussed this issue. It was reviewed
at two regular meetings) at a special workshop with teen representatives prior to the June 15'
Commission meeting, and with the Recreation Sub -committee during one, of the teen's regular
meeting dates.
TEEN PROPOSAL:
Briefly, the teen proposal is to use the upper mezzanine of the Civic Arenaas'a drop-in center
that would have specific hours. It's understood that there would be times in which the teen center
could not be made available because of scheduling conflicts with arena events and activities. It's
expected that the teen center would become a place in which the planningifor other teen activities
by teens, for teens, would occur. The majority of those activities would likely occur at locations
other then the Arena i.ej, a trip to Valleyfair. The center would likely have conformable
furniture, a large screen1TV, air hockey table, foosball table or similar items that would provide
some level of, entertainment. The construction and equipping of the center would be done by the
teens from donations ofimaterial and cash. Supervision of the teen center would come from
volunteers since the Civic Arena is not staffed to provide supervision of this space.
ADDITIONAL INFORMATION:
Attached to this memo is the memorandum prepared for the Advisory Commission meeting on
June 15'. The Commission was also advised that the City's construction manager and Civic
Arena architect were asked for some assistance in costing out the probable costs for the
improvements to the mezzanine to make it work as a teen center. They have projected the cost at
$95,000. Attached is the description of the work, as prepared by ACC Architects, to prepare the
arena mezzanine for a teen center.
O
COMMISSION REVIEW.
The Commission reviewed and discussed with the teens alternative locations for a`teen center,
including their reasons for not supporting the YMCA as a location. They also: discussed,prograrri
content, probable hour of operation, limitations of the Arena mezzanine, maintenance, how to
provide for high school teens and middle school teens, and the need for some type of _supervision
and coordination of the teen activities. It was noted that teens and volunteers run the°Rosemount
teen program. Activities are conducted monthly in their community centei with coordination
with the Parks and Recreation Division. Staff noted that a drop-in center it the, Civic Arena
would likely require additional staffing for supervision if parent volunteers were not found.
In response to a question as to why the teens could not begin raising the�necessary fur ds at this
time for a center, it was stated that it was critical for the teens to be able to<represent to potential
contributors that this proposal had the support of the City Council. It was;also •the Commission's
feeling that donations would not be forthcoming if the teens could not°positively represent the
City Council's support to allow the teens to use this space.
COMMISSION RECOMMENDATION
At the June 15' Commission meeting, the Commission recominended;to the City Council that
they consider allowing the teens to pursue a teen center in the Civic Arena: mezzanine; noting
that the teens would have to be responsible for raising the funds to make thus -a reality.
0
XL I city of eagan
TO: ADVISORY PARKS COMMISSION
i
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DOROTHY PETERSON, SUPERINTENDENT OF RECREATION
DATE: JUNE 10, 1998
SUBJECT: TEEN CENTER
BACKGROUND:
At the May 18, 1998 Commission meeting, Commission members asked staff to pursue several
avenues for additional information concerning a potential teen center. Attached is a memo from
the Director to the Superintendent of Recreation which identifies the issuer to be reviewed.
Information pertaining to design, security, staffing, maintenance, "blackout" periods, equipping
and alternative uses of the space was requested.
MEZZANINE LEVEL DESIGN:
As the Commission may recall, the design brought forward in the Vincent/teen proposal does
not meet fire code requirements. It becomes necessary then to re -think a potential design.
Five issues come to bear:
1. Fire code
2. Heat
3. Cost
4. Security
5. Lighting
Any changes made from the mezzanines current state have consequences. Short cuts such as a
shorter wall and lower height of glass may save money on fire code requirements but would
negate heating the space. The logical conclusion is that the glass and new wall on the west end
must extend to the steel girders.
One hour fire protection must be added to the girders within the space. This could be a ceiling
or sprayed on protection.
In addition, the east stair case must be enclosed, and the corridor from the lower level door to a
building exit must meet the one hour fire protection test.
No current source of heat exists for the mezzanine. Factored into the design must be a location
for a furnace, and the furnace and ductwork.
Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be
required.
Double doors are suggested for the new west wall. The doors wouldiprovide arena staff the
flexibility to move tables and other equipment into and out of the space for alternative Civic
Arena uses of the mezzanine.
Security would be accomplished via the locked double doors on the west end entrance and exit
only down the east end stairs.
For multiple use of the space, consideration should be given to storage of equipment designated
for the teen center.
Potential remodeling cost estimates should address:
• Block west wall
• Double doors
• Glass front wall
• Girder fire protection
• Stairway and hallway enclosure
• Furnace and ductwork
• Wiring and fixtures
• Storage room
• Carpeting
The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting
facility upgrade applications. Success of an application would be an unknown' for several
months.
MEZZANINE USE:
If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used
the mezzanine in the past; the expectation would be that those :activities would continue.
Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club
sales, Holiday boutique and the ice show reception.
New potential co -users of the mezzanine create new expenditures. 'Senior citizens would
require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and
an array of craft supplies.
BLACKOUT DATES:
Which types of events at the Civic Arena would trigger "blackout dates for a _teen center?
• All of the Eagan Hockey Association and ice show events mentioned above (plus set-
up/take down time the day before and after).
• All events that charge an admission fee — i.e. hockey games, ice show (Would
spectators be allowed into the mezzanine space?)
• Civic Arena shutdown for maintenance periods of times.
STAFFING A TEEN CENTER:
The city division most experienced to a youth activity center is the Recreation Division. In
staffing a teen center, the most satisfactory level would be to have one male and one female,
college age student scheduled for each hour a teen center is open. Assuming.a scenario of being
open an average of 20-24 hours a week, a salary of $8.00-58.50 an hour to attract applicants,
staff costs would be $384 per week or $14,200 for the school year. Being open year round
would increase the staff expenditure to $20,000. The teen center budget would likely require
another $2,000 for supplies, events and excursions, depending on the actual program offered.
Staff could pursue grant funding for salaries, but few grants provide;salaries and funding. It
would only postpone the inevitable need, and the granting agency expectations to incorporate
the expenditure into the Division's budget. In summary, an increase Mi the operational budget
would be required for staffing.
MAINTENANCE OF A CIVIC ARENA TEEN CENTER:
The Civic Arena staff could provide light janitorial service to a teen center. The expectation
would be that the teens would keep the center clean.
Maintenance of locks, the heating system,, and any other "system" related aspects would require
attention from Arena maintenance. It would not be feasible for Arena staff to provide
supervision of the teen center, given the responsibility of ongoing Arena operations — i.e. re-
surfacing, skate sharpening, etc.
ALTERNATIVE SITES:
Staff have considered two alternatives, one being store front rental space. The attached
information provided by JBL Companies shows a range of rates from various. commercial
spaces.
Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot
space would cost $24,900.00 a year; slightly over $2,000.00 per month.
The potential advantage of storefront space is its eligibility for Mighty Kids Grant funding for
the first year. The down sides are a June 30, 1998 grant application deadline followed by the
requirement for the City to continue the project in ensuing years.
The alternative is the potential use of a Park shelter building as a teen. center site. The major
draw back is the period of December through February "blackout" for the winter skating
season. During the rest of the year no after school or evening activity is held in any of the
shelters on a continuing basis.
The shelters are, however, equipped for pre-school programs and currently have no vending
equipment for teens food needs. The mixed use of tots and teens could be manageable.
7
Parking could be difficult at some shelter sites because of the community's use of outdoor
facilities in the spring and summer. That community use will also generate interruptions from
people coming into a building to use the restroom rather than using the exterior doors.
OTHER SOUTH OF THE RIVER COMMUNITIES:
Staff have spoken with other neighboring communities concerning their efforts to create a teen
center. Several plans are in progress.
The City of Burnsville is renovating a maintenance building and arevitalizing, grant money
from the District 191 Family Services Collaborative to fund a teen:center staff position. Parks
and Recreation are working with a core of teens to plan the center.
The City of Apple Valley included a teen center in its recent bond referendum. Teens,
Recreation staff and adult volunteers are working to plan the center and its activities.
A teen center exists in the City of Farmington. It is located in the old middle school in the
downtown area. Staff is provided by Community Education through its Youth Development
funding; Recreation staff is liaison.
Much like the Eagan initiative, Farmington teens at "Seize the Day"program sponsored by
Dakota Healthy Communities, initiated discussion with community leaders concerning a teen
center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment.
The teen center opened a year ago.
The Famtington experience since then has been that the teens do not come to the center as
much as was hoped for. The fust experiment was to be open Wednesday, Friday and Saturday
evenings; 4 or 5 teens would come. The center tried being open Monday -Thursday evenings
with the same result. Special events, however, draw larger attendance.
This disappointing result occurred even with vigorous promotion at the high school. The teen
board acknowledges that most teens are too busy to come to the center. Discussion currently
underway is to extend the center to Middle School students.
The Community Education intern in a leadership role for this project is leaving. The City and
School District are unsure as to how they will continue to staff the center.
FOR COMMISSION CONSIDERATION/DISCUSSION:
The commitment of Eagan's core group of teens is strong and admirable. Perhaps an
experiment is called for prior to the expenditure of capital dollars or rent money. Any
experiment would ,require and identification of the Recreation Supervisor responsible for the
project and an amendment to the Department budget to cover teen center staff salaries, supplies
and an estimate on costs for two or three special events. A participant fee would be charged to
help cover costs.
l O
NOTE:
The City Council will be in workshop session on Tuesday, June 23, which would be an
excellent opportunity for the commission to present a recommendation regarding the teen center
concept.
1�
NEW CONSTRUCTION
..-..-•---•----------
ION, - EXISTWG CONSTRUCTION
UPPER LOWER FLOOR PLAN/A+i-
�cxe w - ry
]ON- 8-98 TION 7:26 AM IBC. COMPANIES FAX N0. 612 686 6113 P..2
JBLCompanies
Commercial Real Estate Services, Inc.
June 2,1998
Ms. Dorothy Peterson
Parka dt Recreation
City Of Eagea
3830 Pilot Knob
Pagan, MN S5122
1360 Corporate Center Curve -
Phone (612) 686-0217
r, Minnesota SS121
. 7
Fax (612) 68&6113
Pursuant to your request for rmntal rates regarding a Teen Center thafollowing will give
you an idea of price ranges for a 3,000 to 5,000 square foot apace.
Bullding Net Rate CAM/Tax Comments
1. Di81ey Square $11.00 S7.20 Currently no, space
2. Promenade $17.00 $8.50 You build out afer
Vanilla shell
3. CedarVale 55.00 53.30 No tenant
Improvements,at this
rate. 6,000 sq.,8., on
ooaaer; easy'access.
This is a sempling.of what is available. We can sit down;andcampile the actual
requirements and do a valid search plus look at purchasing or build to suit.
Should you wish to get thither involved please let me know.
Sincerely,
/3
612 686 6113
06-08-98 08:34AM P002.434
city of eagan
MEMO
TO: DOROTHY PETERSON, SUPERINTENDENT OF RECREATION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: MAY 19,1998
SUBJECT: TEENS
At last night's Commission meeting, the Commission continued its discussion;of the teen issue. I
thought the Commission had an excellent dialog with some good thoughts expressed. The
Commission asked that we pursue the following for our next meeting.
• Can we provide a layout drawing of the mezzanine, which would show the teen area at
this location. We should also have building inspections review this for code compliance.
It might be helpful to have our Civic Arena construction manager give us a cost
projection to do some of the work based on this drawing.
• How would security be handled for this space?
• How would the department propose to handle staffing of the teen center; who, when and
at what cost?
• If there are alternative locations, identify them.
• Staff previously identified possible space conflicts or "blackout" periods in which the
teen center would have to close because of other arena activities. We need to identify
these periods better.
• The Commission asked if the space has opportunity for other uses during daytime hours
when school is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the
possibilities.
• What is the probable maintenance cost for the teen center;,how would this be handled and
by whom? Is this the Civic Arena's responsibility, the community; teens or the City's?
• Who would be responsible for equipping the teen center?
• Have the teens talked to the "Y" about their proposal?
• The Commission would like to have some discussion with the teens. A special meeting or
workshop session was suggested.
• Hasa survey been done of the teens or does the survey done by the City or Search
Institute address the issue of what teens want.
• Additional information is needed on the funding of the teen center. I believe the
Commission wants to know if there are solid commitments (and how much) that have
already been made as contributions to the teen center., We should also look at possible
grant funds that could be applied for. Youth initiative legislation?
Some of this information will have to come from the teen group. When you discuss this with
them you need to communicate that the Commission was supportive, but felt,there was not
enough information yet to make a recommendation to the City Council. Responses to the above,
along with what has already been presented, should help the Commission and ultimately the
Council reach a conclusion.
cc: Tom Hedges, City Administrator
06/12/1998 86:54 6124259773 ACC ARCHITECTS PAGE 01
t -97X
ACC Architects, t,
MEMO
To: Mike Parsons VIA FAX 8 Mail 446.4191
From: Paul Dahlberg
Date: June 11,1988
Re: Eagan Civic Arena
Teen Center
cc: Ken Vrea
The following, Is a general description of the work required to. create a possibleleen
Center/Multi-Use Room on the mezzanlne level at EaganCivic Arena -Phase L Ken
would like to have very preliminary budget numbers by mid-aftemoon, Monday,, June
15, 1998, for a meeting Monday evening. I have looked at some code Ideues end am
proposing the worst case scenario for the work that may need to befdone. Provide a
budget estimate for the following:
Construct a metal stud gypsum board wall along the entire railing location between
the mezzanine and`" main arena as follows:
- Wallboard shall be 6/8", Type X Fiberbond, on both sides, (wood fiber and
gypsum) as manufactured by Louisiana-Pacific.
- Provide eight (8) 4'-8' H x V-0' L hollow metal window frames with one (1)
Intermediate vertical mullion and tempered glass for Installation in the above
described wall. Frame profile shall be 5 3/4".
2. Construct a full height metal, stud and gypsum board wall approximately 32' L from
the main arena north wall to the mezzanine Wderiornorth wall., Include a;pair of
T-0" x T-0" hollow metal doors and hardware with 1/2 glass visiowpanels.
3. Install 6/8" Type; X gypsum board one-hour oe0ing at approxtr atey: 1.0'-0" AFF
hung from the kxmg span joists throughout the entire mezzanine area thatwlll be
enclosed.
4. Provide a HVAC unit In a separate mechanical room to the east side of the
existing stair to lower level and appropriate ductwork throughout the mezzanine
area. Assume that the space will be used for assembly Ipurposes such as large
meeting room and/or various youth activities and upper level lobby during skating
events.
M6124259773 06-12-98 07:57AM Pool a
06/12/1998 06:54 6124259773 ACC ARO-aTECTS PAGE 02
R -97X
Memo to Mike Parsons
June 11. 1998
Page -2-
6. Construct s full height wail with a pair of W -W x r -O" hollow metal doors and
hardware with 1/2 glass vision panels to be located at the north end of the
walkway from the bleachers to the enclosed mezzanine area.
6, Remove a0 existing light fixtures mounted to the bottom cord of the long span
joists and mount to new gypsum board ceiling. Add fbdures to. approxlmately.
double the number that presently exist.
7. Provide automatic fire protection system throughout the remodeled mezzanine
area. (Will this need to be a wet System?)
8. Provide smoke detectors, exit lights, heat detectors, etc. to meet all applicable
codes.
6. In the Teen Center area, assume a floor finish of s20/SY carpeting throughout.
10. Include costs for finishes such as painting, etc. as needed.
I have attached a very sketchy layout of possible arrangement for doom, wells, etc for
your use. I will be away from the office all day Friday and most of the day Monday to I
will not have an opportunity to review any of this Information with you. Supply your
price directly to Ken copying me.
Thank you for your help. Hopefully this will give you as well as us some additional work
to do.
Talk to you next week.
dj
Enclosure: Drawing
6124259773 06-12-96 07:57wu P002 Ii'
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06-12-98 07:57AM P003 31
"Xim" BCNnnL. Dr. Thomas F. Wilson, Principal
4185 BRADDOCK TRAIL
EAGAN, MINNESOTA 55123-1575
Phone 612.683.6900
Fax 612.683.6910
Web: http://www.eagan.kl2.mn.us
DATE: July 31, 1998
TO: . Eagan City Council
FROM: Eagan High. School and EHS — Boys' 8 Girls' Booster Clubs
SUBJECT: PROPOSED LOCKER ROOM AT CMC ARENA
CC: Tom Hedges and Ken Vraa
The purpose of our communication is to propose a cooperative effort between the City^of Eagan, Eagan
High School and the EHS Hockey Booster Clubs, We want to complete construction of the unfinished locker
room space to be used as an EHS locker room. Please see Attachment A.
Based upon estimates compiled for this project, cost is projected at $30,700 not including sweat equity.
The value of sweat equity is estimated at $2,000 - $5,000. Please see Attachment B.
The commitment for this project is evident by the fact that EHS has already paid $2;200 for the architectural
drawings. The future commitments would include:
1998 1999 2000 2001 2002 2003 2004
EHS $2,200 $2,000 $2,000 $2,000 $2,000 ;2,000 $2,000
Booster Clubs $2,000+' $3,000 $3,000 $3,000 $3,000 $3,000 - $3,000
Both Booster Clubs enthusiastically support this project. Many fundraising efforts are .underway to meet the
financial obligations. Please see Attachment C. Sweat equity will also be a major component of this
project. The majority of 'sweat equity will be completed in year one.
Based upon the estimate (Attachment B) EHS and the Booster Clubs are requesting the City of Eagan to
partnership with us for the seven-year plan: The City of Eagan's role would be to finance ttie seven-year plan.
Also, it would be financially beneficial to utilize city -approved contractors who are presently on-site.
Fortunately, you will be in partnership with many familiar people who were instrumental in,.working with the
City.of Eagan towards the successful completion of the Eagan Civic Arena Project. 1Ne, hope you; see this as
an opportunity to work with the high school and members of the community to once again -benefit the youth
of Eagan.
Sincerely,
Thomas F. Wilson, Principal
Jim Bouche, Athletic Director
Brian Johnson, Head Boys' Coach
Merlin Ravndalen, Head Girls' Coach
Arden Peterson, EHS Girls' Booster Club President
Barb Freeman, EHS Boys' Booster Club President
/9
Nationally Recognized School of Excellence • Technology Exemplar Award
INDEPENDENT SCHOOL DISTRICT 196 -Rosemount, Apple Valley, Eagan
'Educating Students To Reach Their Full Potential'
fiTTACHMr'ti', lq
LOCKER ROOMS OPTION 3
SCALE: 1/8' a T-0'
Architects
.mom w . w�
lwar ou-dw-sne w �v.aaa.ma
SUPPLEMENTAL DRAWING oa,m>Ega
EAC -AN GIVIG ARENA - PNAH 2 DVJG.N0.
EAGAN, MINNESOTA 50-6
is-lu
NO.
EAGAN HOCKEY ARENA LOCKER ROOM PROJECT
PROJECT LIST AND COSTS
JULY 17, 1998
COST ITEMS
PHASE I: Architectural Costs
PHASE Ik Infrastructure Items
1 Sanitary Sewer to Locker Toilets
2 Cold Domestic Water to Rest Rooms
3 Penetrate Roof for Soil Pipe and Exhaust
4 Penetrate Roof for Heat Exhaust
5 Install Sprinklers for All Rooms
6 100 Amp Service to Electrical Panel
7 Natural Gas to Mechanical Room.
Gas and Electric to Furnace
Ductwork and Air Diffusers
PHASE III: Construction Items
1 Steel Stud Walls
2 Sheet Rock
3 Door Frames and Doors
4 Door Hardware
5 Stools, Sinks, and Hardware
6 Lights, Switches
PHASE IV: Equipment Items
1 Floor: Synthetic @ 770 ` $4.50
2 Lockers (Sweat Equity)
3 Furniture (Donation)
4 White Boards (Donation)
5 Taping Tables (Donation)
• Sweat Equity Costs Approximately
ATTACHMENT B
COST EST. BY
Sub Total $2,200 EHS
Sub Total
Sub Total
$18,000
$7,000 (Plus Sweat Equity)
$3,500
Sub Total $3,500 (Plus Sweat Equity)
GRAND TOTAL $30,700 ('Plus Sweat Equity)
$2,000 - $5,000
FRIDAY, JULY 17
AND
SATURDAY, JULY �18
11:00 AM - 7:00 PM
AT SYE-RLrS
A1r'4[NMfnlfi C
are all invited to Byerly's , n Eagan
for the best deal in town!
$1.00 buys .a brat, chips and a pop!
WHAT A SUPER DEAL!
Proceeds go towards the construction of
EHS Lockerroom at the
Eagan Civic Arena!
TELL ONE...TELL ALL!
SPONSORED BY BYERLY'S, THE NATIONAL PORK COUNCIL, OLD DUTCH, AND .
COCA-COLA. STAFFED BY EHA and EHS HOCKEY PLAYERS AND PARENTS.
0
OLD CHICAGO PIZZA
WHAT A BARGAINP!
A $20.00 VALUE FOR ONLY $10.00
FROM OLD CHICAGO
CERTIFICATE IS GOOD AT ANY OLD
CHICAGO IN THE U.S.
PROCEEDS WILL GO TOWARDS
CONSTRUCTION OF THE NEW LADY
WILDCATS LOCKER ROOM AT THE
EAGAN CIVIC ARENA
EHS GIRLS HOCKEY APPRECIATES
AND THANKS YOU FOR YOUR
SUPPORT
�?3
ATTENTION !!!
EHS GIRLS HOCKEY CAR WASH
(DONATIONS ONLY)
HOLIDAY STATION STORE
PILOT KNOB RD. & DUCKWOOD DRIVE
JUNE 28TH, SUNDAY --10 TO 2
JULY 11TH, SATURDAY --12-4
JULY 25TH, SATURDAY --12-4
AUGUST 8TH, SATURDAY --12-4
SEPTEMBER 12TH, SATURDAY --12-4
PROCEEDS FROM THESE CAR WASHES WILL BE
USED FOR THE NEW LADY WILDCATS LOCKER
ROOM AT THE EAGAN CIVIC ARENA
THANKS FOR YOUR SUPPORT
c�2y
Ethics Policy Task Force
Objectives, Scope and Structure
Per direction of the City Council at their regular meeting on July 21, 1998, this document has been prepared to
address the scope, objectives and structure for an Ethics Policy Task Force. This matter still requires Council
direction, as identified below.
Obiectives
• To empower a task force to recommend an ethics policy for adoption by the Eagan City Council.
• To provide adequate direction to the task force to produce a draft of a viable document that reflects an
enduring vision for the responsibilities of public service.
Sc�
The Ethics Policy Task Force will be responsible for reviewing the Ethics Policies acquired by City staff
from the League of Minnesota Cities as well as the State policy for Ethics. Following review of these
documents, the task force will draft a policy for recommendation to the Eagan City Council. The ethics policy
will be city-wide, including both Council and staff (some of whom already adhere to Codes of Ethics through
professional associations).
Direction needed:
Should this task force be ad-hoc in nature or a permanent establishment?
Is the City Council interested in instituting an Ethics Board to review violations that may occur
after institution of the future ethics policy? If yes, should this group serve as that board?
Should this task force make recommendations about enforcement of the policy? (Some policies are
unclear about enforcement.)
Structure
The composition of the task force may influence the type of policy that is recommended for adoption,
so considerations about how to structure this group are of imminent importance. Generally, the task force
should consist of no more than 5-10 individuals, each of whom should have a connection to the community of
Eagan as either residents, advisory commission members, members of civic/community organizations, etc.
Option #1
The task force shall be composed of 5-10 persons selected on a first-come, first -serve basis in response
to press releases sent to all local media.
Option # 2
The task force shall be composed of 5-10 persons selected through an application process. Applicants
will be selected by a committee composed of a City staff person, a member of the City Council and a member
of an advisory commission, or any hybrid of appropriate persons as determined by the Council.
Option #3
The task force shall be composed of either 5 or 10 members, with each Councilmember appointing
either one or two persons from the community.
Option #4
0� 5
The task force shall be composed of 5-10 individuals who have a stake in the. actions of the City
Council, including commission members, staff, members of the business community, members of the school
districts, residents, community groups or any combination thereof as appointed by a unanimous vote of the
City Council.
General Direction
The policies of other Minnesota cities that have been reviewed by staff follow closely with the State
policy on ethics and generally cover gifts, campaign guidelines and disclosure. It is somewhat rare to see
anything else covered by individual cities outside the standards set by the State policy. This opportunity for
individualization and leadership by the City of Eagan can only be harnessed with direction by the Council to
the Ethics Policy Task Force about the additional areas of consideration to be included in the ethics policy.
Please indicate any functions outside of gifts, campaigns and issues of disclosure to be included in the policy
recommended by the Ethics Policy Task Force.
W