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10/13/1998 - City Council SpecialJ AGENDA SPECIAL CITY COUNCIL MEETING TUESDAY OCTOBER 13, 1998 5:00 P.M. MUNICIPAL CENTER BUILDING COMMUNITY ROOM I. ROLL CALL & AGENDA APPROVAL II. VISITORS TO BE HEARD III. 1999 PROPOSED PUBLIC ENTERPRISE BUDGETS • Aquatic Pool IV. EAGAN POLICE DEPARTMENT ■ Departmental Presentation V. UPDATE 1999 — 2330 FIVE YEAR C.I.P. 7:00 VI. COLLABORATIVE MEETING VII. OTHER BUSINESS VIII. ADJOURNMENT TO: FROM: DATE: SUBJECT: city of eagan HONORABLE MAYOR AND CITY COUNCILMEMBERS CITY ADMINISTRATOR HEDGES OCTOBER 9,1998 SPECIAL CITY COUNCIL MEETING/OCTOBER 13 MEMO A Special City Council meeting is scheduled for 5:00 p.m., Tuesday, October 13, 1998 for the purpose of l.) reviewing the 1999 Aquatic Facility Budget and the special budget presentation by the Police Department, and 2.) to sponsor and hold the joint collaborative meeting with other public officials. 1999 AQUATIC FACILITY BUDGET Parks and Recreation, Finance and Administration have been working on the first annual operating budget for the Aquatic Facility Enterprise. Information has been gathered from other cities that operate aquatic pool facilities on a seasonal basis (Memorial Day to Labor Day). Along with a review and presentation of the anticipated cost for operations of the Aquatic Facility, staff has also reviewed revenues based on the Council's direction and philosophy that operations of the facility would be self sustaining as a public enterprise fund similar to the Civic Arena and Water, Sanitary Sewer and Storm Drainage/Water Quality Utility operations. Enclosed on pages 3 through I� is a copy of the 1999 Aquatic Pool Facility Budget that includes both expenses and revenues as well as data to consider a user fee rate structure for the pool. ACTION TO BE CONSIDERED: To provide direction to the staff regarding the proposed 1999 Aquatic Facility Public Enterprise Budget and user rates. EAGAN POLICE DEPARTMENT/DEPARTMENTAL PRESENTATION Beginning in 1997, the City Council selected a department to review and analyze as a part of the budgetary process with Parks and Recreation receiving a more thorough review in the first year. It was agreed early this spring that the Police Department would be asked to present information about their operations and the budget request for 1999. Chief of Police Geagan and the City Administrator have reviewed a presentation that will be made to the Council at the meeting on Tuesday. There is no specific handout for the presentation, however, enclosed in each packet without page number is a copy of the 1997 Annual Report that provides much statistical information about the Police Department. ACTION TO BE CONSIDERED: There is no formal direction or action required by the Council; the presentation is intended as informational per direction of the City Council. UPDATE 1999 — 2003 FIVE YEAR C.I.P. The City Administrator will provide a brief update on the status of the 1999 through 2003 Five Year C.I.P. if time permits. There are no attachments or specific direction required on this item. COLLABORATIVE MEETING The purpose of the Collaborative Meeting is to discuss the issues of transient youth and families in our community. There will be panelists who will make a brief presentation on what their respective agency does and then they will participate in a full group discussion with the other members of the Eagan Collaborative on the subject matter of transient youth and families. This portion of the Special City Council meeting will begin at 7:00 p.m. Two (2) letters have been sent to public officials extending an invitation to the October 13 Collaborative Meeting. A cop of the most recent letter is attached on page ) I for your review. Also attached on pages through is a copy of the official mailing list for the Collaborative Meeting. It is anticipated that the Collaborative Meeting will end at approximately 8:30 to 9:00 p.m. OTHER BUSINESS There are no items to be considered for other business. /S/ Thomas L. Hedges City Administrator AQUATIC FACILITY The Aquatic Facility is currently under construction and is scheduled to begin its first year of operation on June 1, 1999. It has been the direction of the City Council to operate the Aquatic Facility as a public enterprise, similar to the Civic Arena and Sanitary Sewer, Water and Storm Drainage/Water Quality Utility operations, with no reliance on property taxes. Since the Aquatic Facility operation is a new service, it has been necessary for staff to research operating data on aquatic facilities in other communities and the proposed budget relies on that information. The Aquatic Pool Facility is labor intensive and will require a large number of seasonal employees to cover operations which are generally ten hours a day, seven days a week for approximately 95 days (Memorial Day to Labor Day). Personnel Personnel 1999 Aquatic Facility Manager 1 Aquatic Facility Maintenance .5 Clerical Technician .4 ILI The Aquatic Facility Maintenance position is also budgeted 1/2 time in the Civic Arena Fund and is a full-time position in total. The Clerical Technician is also budgeted 1/5 time in the Civic Arena Fund and 2/5 time in the General Fund and in total is full-time. The salaries and wages for temporary employees is estimated at $335,000 which will cover concessions, admissions/guest services, concessions manager, parking lot attendant, pool mechanical, assistant pool manager, lifeguards, head guards, deck staff, first aid, season tickets, all of which comprise the temporary/seasonal employees for the Aquatic Facility. Lifeguards account for the most seasonal positions and largest portion of the temporary budget with an estimate of approximately 50 guards. Salaries for all of the positions discussed, as seasonal/temporary will range from $6.00 to $10.00 per hour depending on the level of responsibility. For example, parking lot attendants, guest service admissions and concession operators' hourly wages are estimated at $6.00 to $6.50 per hour. The proposed salary for lifeguards is $9.00 per hour, while the assistant pool manager and head guards are estimated at $10.00 per hour. It is the goal of the City to operate the facility with a high level of customer service and a healthy and safe environment for everyone who visits the facilitN. Other Costs Similar to the Civic Arena and other new service programs, the start up costs cause special budget concerns in the first year. The operating supplies, chemicals and chemical products, general printing and binding for publicity and advertising, electricity represent the higher line item costs projected for the Aquatic Facility operations. For additional detail on the proposee operating costs, refer to budget worksheets enclosed on pages S through A_. 3 Summan In summary, the total Aquatic Facility Operating Budget is estimated at $637,950, excluding the debt service requirement of $165,000 and the renewal and replacement amount of $50,000. All three elements total $887,950. The personal services portion of the proposed Aquatic Facility Budget represents 71.1 percent of the total operating budget. The number of temporary jobs is estimated to be between 150 and 180. This should provide employment opportunities for high school and college age staff. Revenue The revenue estimates are incorporated in the memo titled Aquatic Facility User Rates. Projected revenues equal $890,000 for 1999. As previously stated, the policy direction to staff has been to prepare a budget that takes into consideration covering costs or in other words, user fees pay the cost for operations. A great deal of consideration has been given to the cost of the product/service by researching aquatic facility operations within the Twin Cities and greater Chicago/Milwaukee area all of which operate outdoor aquatic facilities from approximately Memorial Day to Labor Day. CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 Code Description ACTUAL Department 222 Aquatic Facility 4110 SALARIES AND WAGES -REGULAR 4111 ACCRUED LEAVE TIME 4112 OVERTIME -REGULAR 4130 SALARIES AND WAGES -TEMPORARY 4131 OVERTIME -TEMPORARY Jy 4142 PERA-COORDINATED 1 4144 FICA 4151 HOSPITALIZATION 4155 WORKERS COMPENSATION PERSONAL SERVICES 4210 OFFICE SUPPLIES 4211 OFFICE PRINTED MATERIAUFORMS 4212 OFFICE SMALL EQUIPMENT Parks - Rec 1997 1998 Dept Request Dept Request Admin ACTUAL BUDGET No limit Difference 5% Recommd 67.500 335,000 20,800 13,800 7.100 9.500 Page 1 453,700 500 500 500 Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 1998 Dept Request Dept Request Admin Code Description ACTUAL ACTUAL BUDGET No limit Difference 5% Recommd ---------------------- -------- ---------- - ------ Department 222 Aquatic Facility ------------------------------------------------- 4215 REFERENCE MATERIALS 4220 OPERATING SUPPLIES -GENERAL 10.000 4221 FILM & FILM PROCESSING 200 4222 MEDICAURESCUE/SAFETY SUPPLIE 2,000 4223 BUILDING/CLEANING SUPPLIES 2,000 4224 CLOTHINGIPERSONAL EQUIPMENT 7,500 4230 REPAIR/MAINTENANCE SUPP-GENE 1,000 4233 BUILDING REPAIR SUPPLIES 2,500 4240 SMALL TOOLS 2,000 4244 CHEMICALS & CHEMICAL PRODUCT 15,000 4250 LANDSCAPE MATERIAL & SUPPLIES 4253 TURF MTN & LANDSCAPE SUPPLIES 2.000 4257 SIGNS b STRIPING MATERIAL 3.000 4270 COMPUTER SOFTWARE 3,000 SUPPLIES,REPAIRS AND MTN Page 2 51.700 Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 Code Description ACTUAL ACTUAL ------------------------------------------------------ - - - ------- --------- --------- Department 222 Aquatic Facility 4320 INSTRUCTORS 4330 POSTAGE 4331 TELEPHONE SERVICE & LINE CHG 4332 MATRIX SERVICE & REPAIR 4335 PAGER SERVICE FEES 4337 PERSONAL AUTO/PARKING 4338 CELLULAR TELEPHONE SERVICE 4342 LEGAL NOTICE PUBLICATION 4350 GENERAL PRINTING AND BINDING 4360 INSURANCE 4371 ELECTRICITY 4376 NATURAL GAS SERVICE 4381 MOBILE EQUIPMENT REPAIR LABOR 1998 Dept Request Dept Request Admin BUDGET No limit Difference 5% Recommd ------------------ -------- ---------- ------------- Page 3 1,500 1.200 300 100 400 10,000 9,000 16,000 7,000 250 Cts Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 1998 Dept Request Dept Request Admin Code Description ACTUAL ACTUAL BUDGET No Inuit Difference 5% Recommd ------------------------------------ -------------------------------------------------------------------- Department 222 Aquatic Facility 4382 SMALL EQUIPMENT REPAIR -LABOR 500 CSr�YL�IS�7:II:L�i7�� 1�73�i9IlSI��Y1 4410 MISCELLANEOUS 5,000 4411 CONFERENCES AND SCHOOLS 1,800 4412 LOCAL MEETING EXPENSES 300 4413 TUITION AND BOOK REIMBURSEMEN 4414 DUES AND SUBSCRIPTIONS 200 4415 LICENSES. PERMITS AND TAXES 4422 VISA/MC BANK CHARGES 2.500 4450 OTHER CONTRACTUAL SERVICES 2.500 4452 JANITORIAL SERVICE 7,500 4454 WASTE REMOVAUSANITATION SERV 1,500 4470 MAINTENANCE CONTRACTS OTHER SERVICES AND CHARGES 67,550 Page 4 Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 1998 Dept Request Dept Request Admin Code Description ACTUAL ACTUAL BUDGET No lirnit Difference 5% Recornrnd - ----------------------------------------------------------------- ---------- ---------- ------------- Department 222 Aquatic Facility 4520 BUILDINGS 4530 OTHER IMPROVEMENTS 4550 FURNITURE AND FIXTURES 4560 OFFICE FURNISHINGS/EQUIPMENT 4570 OTHER EQUIPMENT CAPITAL OUTLAY 4840 MERCHANDISE FOR RESALE 65,000 MERCHANDISE FOR RESALE 65,000 TOTAL PARKS AND RECREATION DEPA 637,950 Page 5 city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 9, 1998 SUBJECT: AQUATIC FACILITY USER FEES INTRODUCTION NIE NIO The purpose of this memo is to provide background information and to propose user fees for the aquatic facility as well as to provide information about other options for pricing, etc. The City Council has determined that the Aquatic Facility will be required to support itself through user fees and will not require a tax subsidy. As was outlined in the financing memo of August 26, government facilities and services are primarily about enhancing the quality of life in the community to the levels desired by the citizens, coupled with their willingness to pay for them. Starting from the premise that ever% service has a cost, combined with the stated Cin Council policy, determining that cost, both short and long term, is the basis to identify the appropriate fee for service. COST OF PRODUCT Although there are other options available that will be discussed later in this memo, the proposed rates are based on covering costs or the cost of product basis. Obviously, in pricing an good or service. one needs to determine what the cost is to produce that product or service. Consequently, a preliminary budget for cost of operation was developed, to which an allowance has been added for renewal and replacement of equipment and infrastructure. Also, given the direction from the Council meeting of September 1.1998, a debt service payment has been included. ATTENDANCE With the "cost" of the product determined, several scenarios were calculated to determine how main people would attend the facility in a year's time. To assist in that projection, staff reviewed attendance records of local pools as well as attendance at facilities in Illinois. Comparisons are always difficult as community populations and demographics are different. Also, many of these communities sell season passes to non-residents. With an "average" number of probable attendees calculated, a cost for the product, per person, can be estimated. Obviously, weather is the variable that is least understood and likely to be the most influential as it relates to attendance. That is why it's important to keep in perspective that one or two years of above or below average attendance can be expected. The evaluation of the results of operations for facilities like this need to be measured over a period of years. Assuming a potential 95 day season, but being open 80 days, the following attendance could be expected: 80 days@ 2,100 day = 168,000 80 days@ 1,800 day = 144,000 80 days@ 1,500 day = 120,000 fL Assuming an potential 95 day season, but being open 70 days, the following attendance could be expected: 70 days@ 2,100 day = 147,000 70 days@ 1,800 day = 136,000 70 days@ 1,500 day = 105,000 With a bather capacity of 2,000 and community demographics, these daily estimates appear to provide a conservative estimate of facility utilization. Using the average attendance between the highest (168,000) and the lowest (105,000) projections. the total annual attendance (both daily admissions and season tickets) would be slightly over 130,000, or about 20,000 more than St. Louis Park in their first year. This estimate does exceed the attendance of the four primary facilities staff used for comparison purposes for attendance in 1997 (St. Louis Park, Woodridge, Des Plaines, and Wheaton). BUDGET (REVENUES AND EXPENDITURES) As previously noted and reviewed, the proposed 1999 budget for the aquatic facility is $640,000. The calculation of rates is actually based on a budget of $675,000 to allow for capital items that will need to be added in subsequent years. Based on other budgets that staff has reviewed, this appears to be within a reasonable range given the large number of unknowns, variables and assumptions that have been made about staffing needs, salary ranges for seasonal staff and other costs. To utilize a conservative approach, the expenditure budget assumes 95 operating days. On the other hand revenue projections are based on fewer days to allow for partial days of operation. Most of the expenses will be fixed from day to day and cannot be reduced on days when attendance is not good for whatever reason; such as rain. A figure of $50,000 has been added to the base budget to provide for renewal and replacement of the equipment and the facility. As is the case with all other enterprise operations, it is important to provide financing for long term upkeep and future improvements. This concept has most recently been applied to the Civic Arena operations. For a total budget, one can add $50,000 for R & R, plus $165,000 for debt service to the operational budget of $675,000, for a total enterprise fund cost of $890,000. As previously noted, the operational budget projection is increased by $35,000 to provide for future capital needs which will be required in subsequent years, but are not necessary in year one. To set user fees, the estimated concession revenue is subtracted from this total requirement of $890,000. Staff believes that first year concession revenues can be estimated at $.90-.95 per pool patron generating approximately $120,000. This revenue figure is also higher then what other facilities have generated, but appears to be achievable. Based on that amount of concession revenue, pool user fees, combined season and daily ticket sales is a need to generate $770,000. USER FEES Based on the cost pricing approach, a daily entrance fee of $7.00, and resident season pass priced at $48.00 for an individual, with each subsequent family member at $38.00, should cover projected costs. A family of four would then be $162.00, which is equivalent to 23.14 single admissions for the family, or six per individual. With approximately 12 weeks in the seison, this averages one visit every two weeks. 2 If one estimates that total attendance will be 130,000 as previously noted and that 10,000 individuals will be sold at an average of $42.00, this will generate $420,000. Assuming season pass holders average 8 admissions, for a total of 80,000, the balance of the admissions will be 50,000. Using these assumptions and the proposed rates, the total facility revenue would be as follows: User fees: Season pass $420,000 Daily admissions 35 000 Sub total $770.000 Concessions Revenue 120 000 Total revenues $890.000 If non-resident season passes are sold, staff would suggest that the fee be $58.00 for the first individual and $40.00 for each additional family member. In giving consideration to the non-resident sale, the Council may want to offer them only after a specified date and only if season tickets do not exceed a specified number offered for Eagan residents. PRICING OPTIONS In addition to the above described pricing method, two other methods are available. The information on them is provided to help put the entire rate setting process into perspective and to provide additional options to the City Council, if they are desired. Incorporation of either of these methods, totally or partially, would probably require a complete review of the proposed user fee rates because of the interrelationship of all components. Competitive Pricine Looking at how the competition has priced its product can also help to determine fees and in fact can be a method of setting fees. Not all pools are alike (size, number and types of features) and naturally some allowances need to be made. With the addition of the Lazy River feature it's fair to say that there is not a facility like Eagan's in the Metro Area. Recently, the Star Tribune did a survey of entrance fees to area pools with the following results: 'St. Louis Park is said to be considering a fee increase in 1999 to 56.00 for daily admission Other facilities outside the Twin Cities that have Leisure pools are priced as follows: city Daily Admissions After :0 St Louis Park $5.50•/3.50 (small child) $3.50 Edina $6.00 N/A Richfield $5.5013.50 N/A Bloomington $5.00 $3.00 Crystal $6.00 N/A 'St. Louis Park is said to be considering a fee increase in 1999 to 56.00 for daily admission Other facilities outside the Twin Cities that have Leisure pools are priced as follows: city Rate Des Plaines $8.00/6.00 w/Resident 1. D. Adult $7.00/5.00 w/Resident 1. D. Youth Woodridge $9.00/6.00 Resident I.D. Wheeling $8.00/4.50 Resident I.D. Hoffman $7.00/5.00 Youth Highland Park $12.00/6.00 Resident (tots free) Milwaukee $5.0013.50 Youth j After S: 00 $7.00/4.00 I.D. 54.00 $4.00 N/A Local Indoor Pools that have "leisure components" are priced as follows: Maplewood $5.00.'3.50 Resident member Shoreview $6.00/5.00 Resident member Competition is not limited to pools for the recreation dollar. Other alternative recreational opportunities for individuals to participate in might include similar, and not so similar, outings with the noted prices. Wild Mountain Water Slide $11.96 Beaver Mountain $13.50 Eko Baken Water Slide $7.50 First Run Movie $6.50 Camp Snoopy $18.95 (all day pass) Minnesota Zoo $8.00 Adult/$4.00 Youth Omni Theater/Science Museum $9.00 Adult/$6.00 youth combined admission. Value Pricin¢ While cost is clearly an important consideration in understanding the need to price admissions, value pricing is also an important consideration. Under value pricing, greater attention is paid to what the consumer gets for the admission. With Eagan's facility one fee admission provides the opportunit% to use several water slides, a lazy river, lockers (individuals provide locks), shallow and deeper water fun, and sand play area; all of these for an unlimited amount of time. That is, swimmers can stay from opening until closing time. Value pricing also allows for greater flexibility for management to put together "package programs" and discount for groups. For example, the school district and individual schools have year end parties for various student groups. Group discounts will be requested and can be offered as a means to reward and attract them to the pool. Admission fees that are established at unit cost make offering special event programs more challenging. Under the value pricing philosophy a "base" admission fee that considers the amenities available and the expectation that pricing discounts can occur, a daily admission fee of $9.00 is entirely justifiable. ADDITIONAL CONSIDERATIONS Season Tickets Many facilities offer resident season passes, and in some cases non-resident season passes. The advantage of the season pass to the consumer is that it offers convenience and usually a saving for those who want to participate at the facility more frequently. Many private operators do not offer season passes. The reason for that is fairly simple. Overall revenue is reduced; it costs money to produce and administer season passes and just about every season pass system has opportunities for abuse. Communities usually offer season tickets because of the desire to at least have a base source of income in case the seasonal conditions are poor. Some communities contacted provide non-resident season passes. St. Louis Park has, but they have put a limit on the number to be sold. Part of the reason for doing so is that it does provide them with a larger market to sell to, additional revenues, and is part of their joint recreational programming efforts with adjacent communities. The Council should be aware that there was considerable controversy relative to non-resident season ticket sales in St. Louis Park the first year. Residents felt that non-residents were taking up a "residents place" in the pool and that non-residents did not help to pay for the pool and yet were getting a discount in admission as a result of having the season pass. Of course, the discount is not realized unless you use the pass frequently and it's only if residents are turned away that the "taking a residents spot at the pool" argument is valid. It's staffs understanding that the second year at St. Louis Park has gone much better then the first in this regard. Crowds at the pool have evened out during the day and the frequency of not allowing any additional patrons into the pool until some have left, happened only one or two times all summer. Sale of season passes to non-residents seems to be much less of an issue. Other facilities that sell a non-resident season pass do so because the facility was constructed with revenue bonds and the additional revenues help to insure the debt service payments are met. Typically, non-resident fees are higher then residents. Another reason offered is that the higher fees and non-resident use help keep resident fees down by insuring gross revenues are higher. Season Pass/Resident Preference St. Louis Park, in there first year of operation, gave preference to season pass holders on days when the pool was "full". If Eagan were to sell only resident season passes, this would clearly be an advantage and another reason to buy a season pass. That is, if the pool were full on certain days, "residents with a season pass would go to the front of the line for admittance." Consequently, residents would be less likely to have a basis for complaining about the use of the pool by non- residents when they are afforded the opportunity to "go to the front of the line" Discount Bookv/Photo I.D. Apple Valley is intending to sell "discount books" as its season pass. The discount book consists of a number of admission coupons that are sold at a lower price then the regular admission price. Individuals can buy additional books at any time. The discount booklets do offer the consumer the advantage of convenience and a slightly lower cost. The booklets/coupons must be used in the year in which they are purchased. This system is relatively low in cost to produce and sell thus reducing the amount of staff time required in administration versus other season pass systems. The disadvantage is that the system provides opportunities for abuse by residents who purchase the booklets and then pass them out to non-residents, if control of non-resident admissions is a concern. There have been some instances in which the coupons have been reproduced on copy machines, in affect, counterfeit coupons! Our own experience with discount coupons is that people feel that they should be able to return unused ones at year's end and get their money back for the unused number or be able to carry them over until the next year. Photo identification cards are used most frequently as a form of season ticket. The photo I.D. has less opportunity for abuse, is convenient for the consumer and offers the opportunity to use them as debit cards. In the future, they also have the potential for being used quickly and conveniently as a means of registration for other Park and Recreation Department programs. Some facilities give priority to cardholders on busy days by allowing them to come to the front of the line for admissions, as cardholders do not have to go to the admissions window. They also allow the cardholder to come and go as many times during the day as they wish. The down side is that it takes considerable staff time in issuing the cards and in the initial and ongoing costs of hardware. (camera, computer, plastic cards) The other disadvantage to the photo identification system is that they can be lost or "forgotten" at home, which requires staff time to search the files to verify that the individual has a season pass before allowing entrance and/or re -issuing a new one. Several communities have also offered a "resident card." The resident card, unlike the season pass that allows for unlimited number of admissions, simply provides a discount to the established daily admission fee for the cardholder. The resident card is usually purchased at a cost of $345. (This represents the average cost to produce a card and is not revenue, it's a reimbursement of costs) The resident card is sometime sold at a higher fee and provides for discounts in other department programs. The discount card is most often used in communities in which there are large community centers and the distinction between resident and non-resident is an important pan of the pricing strategy. Fees are kept "high" to produce sufficient revenues from non-residents who participate in 5 1[ the programs while offering the resident a recognizable cost savings by using the resident card when they register or participate in a program. Differing between residents and non-residents, for daily admissions, is difficult to do without an 1.13 card. Driver's license works only for those old enough to drive and are of no value with such a large number of youth users. Many facilities have also found that many people come dressed to go swimming so that forms of personal identification are kept at home or locked in the car. This makes identification at the admissions window difficult. Asking a resident for identification also angers many people because the position of the admissions staff is that everyone is considered a non- resident, therefore residents must prove (and be inconvenienced) if they are to get the lower rate. Consequently, many facilities do not attempt to distinguish between resident and non-resident for daily admission fees unless they are using an I.D. card system. Early Season Purchase/Pool Rentals Woodridge Park District added a $10.00 fee for season tickets purchased after a May date. The purpose being to encourage residents to purchase tickets early and distribute the workload of selling photo 1. D. cards over a longer period of time. Eagan should consider this in its pricing of season tickets as well, either by adding or by insuring the fee allows for a discount with an early purchase. Staff would like to begin selling of season tickets as early as December 1, 1998, with marketing to begin immediately. Most facilities, in addition to group rates for special events such as birthday parties, also have rates for private rental of the pool after hours. Rates range from $350 to $800 an hour. (Rates varied dependant on lifeguard costs) Fee Comparisons Season Pass Costs: Individual Famih, of 3 _4 St. Louis Park $30.00,118• $60'36 S90 $120 St. Louis Park-N/R 540.00%30 $801!60 $120/90 $160/120 Edina $50.00 $60 $75 $90 Edina -NIR $70.00 $80 $95 $110 Woodridge $75.00 $105 5125 $140•• Des Plaines $85.00 $l00 silo $120 Wheeling $43.00 $81 $109 5132 Highland Park $100.00 $135 $150 $165 Milwaukee $50.00 N/A N/A up to 4=5125+25 • The second fee for St. Louis park represents an after 5:00 season pass. •• Represents fee if purchased before May I. Add $10.00 if after. Youth Admissions/evening rates: Several facilities have a lower rate for small tots and/or at evening times, which are sometimes considered non -peak periods. The rational for offering a lower rate for small children is based more on the emotional connection then in cost. Small tots usually require as much, if not more, attention when they enter the pool. While it's hoped that parents will watch the children more closely, parents sometime believe that that is the role of the lifeguards and because lifeguards are present, it's not necessary for the parent to watch the child as closely. Some locations have justified a tots discount because height restrictions will prohibit the very small child from the use of the water slides. Others point out that there are many features in the pool and in its design that are for only the tots. M4 k Special evening rates are also offered by some facilities. The idea is to have a "rate incentive" to use the pool in the less popular evening hours when crowds are usually less then in the hotter part of the day. This is usually in the evening hours after 6:OOpm, or even as early as 5:OOpm. SUMMATION Staff has worked to prepare a possible user fee schedule based on the parameters outlined by the City Council, primarily that the Aquatic Facility will be self-supporting, provide for some debt service and provide funds for eventual renewal and replacement. The scenario presented is onl one result of an infinite number of combinations. Other options could be incorporated, if that is the desire of the City Council. In that case, staff could be directed to prepare other projected revenue scenarios resulting from changing individual components of the total package. There is obviously more than one answer to the user rate question which generates the public policy issue for City Council consideration. Ken Vraa Director of Parks and Recreation 4 7 4 1 city of eagan THOMASEGAN Moya PATRICIA AWADA BEA BLOMOUIST SANDRA A. MASIN THEODORE WACHTER Counc+ Msmoem THOMAS HEDGES CM Aan,nnnora E J VAN OVERSEKE ON clam October 1, 1998 Dear Collaborative Meeting Participant: This is a reminder that the next meeting of The Eagan Collaborative will be held on Tuesday, October 13, 1998, at 7:00 p.m. in the Community Room at the Eagan Municipal Center. If you have not already called to indicate whether or not you will attend, would you please contact Mary Swensen at 6814605. Thank you. We look forward to seeing you Sin�cceereMly, Sandy Mas1n City Councilmember City of Eagan MUNICIPAL CIENTER 0810 PILOT KNOB ROAD EAGAN. MINNESOTA 55122.1897 PHONE (651)6514600 FAX (651)6814612 TDD (651)A544MS THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 11 MANONANCf FACILITY 1501 COACHMAN PONT EAGAN, MINNESOTA 55122 PHONE (651)6814]00 FAX (651)681.4760 TDD (651)4544545 Collaborative meeting 6-23-98 State Representative Tim Commers State Representative Tim Pawlenty List created 6-9-98 217 State Office Building 231 State Office Building 1: collaborative list St. Paul, MN 55155 St. Paul, MN 55155 State Senator Deanna Weiner 303 Capitol St. Paul, MN 55155 Mr. Kevin Howe Metropolitan Council Rep. 1763 Lansford Lane Mendota Heights, MN 55118 James Mueller Dakota County Commissioner Ms. n Ch Wallace, Chair Dakota County Government Center Eagan Chamber of Commerce 1590 West Highway 55 3138-B Famum Drive Hastings, MN 55033 Eagan, MN 55121 Congressman Bill Luther 1811 Weir Drive, Suite 150 Woodbury, MN 55125 Ms. Judy Lindsay 4041 154" Court West Rosemount, MN 55068 Ms. Mary Hamann -Roland 1069 Baldwin Circle Apple Valley, MN 55124 Superintendent Robert Monson Independent School District # 197 1897 Delaware Avenue West St. Paul, MN 55118 Superintendent John T. Haro Independent School District #196 14445 Diamond Path Rosemount. M.N 55068 Mr. Bruce Endler 13828 Currant Circle Rosemount, MN 55068 Ms. Jackie Magnuson 3472 131" Street West Rosemount, MN 55068 Ms. Janice Chasman 723 Evergreen Knolls Mendota Heights, MN 55118 Patrice Bataglia Dakota County Commissioner Dakota County Government Center 1590 West Highway 55 Hastings, MN 55033 Ms. Cindy Johnson, President Northern Dakota County Chamber of Commerce 1474 Yankee Doodle Road Eagan, MN 55121 Mr. Kevin Sampers 849 Cum Trail Eagan, MN 55123 Mr. Mike Roseen 879 Redwood Drive Apple Valley, MN 55124 Mr. Gene VanOverbeke 4295 Lodgepole Drive Eagan, MN 55122 Mr. Gary Hagstrom 2449 Pond Circle West Mendota Heights, MN 55120 Mr. David Jackson 279 Betty Lane West St. Paul. MN 55118 Mr. Steven Anderson 1328 MacArthur West St. Paul, MN 55118 Vicki Roy 12736 Portland Circle Burnsville, MN 55337 John Coskran 11316 Raleigh Court Burnsville, MN 55337 Doreen Ulrich, CAC St. John Neumann 4030 Pilot Knob Road Eagan, MN 55122 David Rooney, Director Community Services Division 33 East Wentworth Avenue West St. Paul, MN 55118 Jim Nikolai 1627 Blackhawk Lake Drive Eagan, MN 55122 Ms. Linda Kjerland Mr. Thomas Wesbecker 1338 Cherokee Avenue 1862 Walsh Lane West St. Paul, MN 55118 Mendota Heights, MN 55118 Dr. lames Rickabaugh Shari Prest 100 River Ridge Court 2305 W. Burnsville Parkway Burnsville, MN 55337 Burnsville, MN 55337 Frances Potts Bruce Copp 900 Thoreau Drive 12816 Welcome Lane Burnsville, MN 55337 Burnsville, MN 55337 Jevne Kloeber Debra Pitton 8735 Highwood Way 3400 West 134s Street Apple Valley, MN 55124 Burnsville, MN 55337 Tim Staley Don Godmundson Southwest YMCA Dakota County Sheriff 550 Opperman Drive 1580 West Highway 55 Eagan, MN 55123 Hastings, MN 55033 James Backstrom Dakota County Attorney Max Saucedo Dakota County Government Center 146 Westchester Drive 1590 West Highway 55 West St. Paul, MN 55118 Hastings, MN 55033 Randy Cirksena 2047 Coral Lane Eagan, MN 55122 I Beverley Miller MVTA 100 East Hwy 13 Burnsville, MN 55337 Local Churches All Saints Lutheran Church Pastor Larry Smith 3810 Lexington Avenue South Eagan, MN 55123 Cedar Ridge Church Pastor Bob Buchanan 2024 Rahn Way Eagan, MN 55122 Mary Mother of the Church Rev. James C. Zappa Jr. 3333 Cliff Road Burnsville, MN 55337 Chapel Hill Church Pastor John Peterson 4888 Pilot Knob Road Eagan, MN 55123 Advent United Methodist Church Pastor Frederick Sauer 3945 Lexington Avenue South Eagan, MN 55123 Beautiful Savior Lutheran Church Pastor David Koeplin 4150 Pilot Knob Road Eagan, MN 55123 Christ Lutheran Church 1930 Diffley Road Eagan, MN 55122 Community of Joy Lutheran Brethren Cross of Christ Community Church Eagan Alliance Church Com unity of J Terrace Pastor Richard Breu Pastor Dave Stapf Eagan, MN 55123 1985 Diffley Road 700 Diffley Road Eagan, MN 55122 Eagan, MN 55123 Eagan Evangelical Covenant Church Easter Lutheran Church Pastor Carleton Peterson Pastor James Borgschatz 4100 Lexington Wav 4200 Pilot Knob Road Eagan, MN 55123 Eagan, MN 55123 Living Word Lutheran Church Pastor Alvin Pinno 4300 Nicols Road Eagan, MN 55122 Peace Reformed Church 2180 Glory Drive Eagan, MN 55122 Mount Calvary Lutheran Church 3930 Rahn Road Eagan, MN 55122 Praise Lutheran Church Pastor Mark Tewes 670 Difflev Road Eagan, h4N 55123 961 Faith Church of Glory Pastor John Zimmerman 3588 Kennebec Drive Eagan, MN 55122 Oak Hills Church Pastor Rod Carlson 3440 Federal Drive Eagan, MN 55122 St. John Neumann Catholic Church 4030 Pilot Knob Road Eagan, MN 55123 St. Thomas Beckett Church 4455 South Robert Trail Eagan, MN 55123 Woodcrest Church Pastor Jerry Schommer 3440 Federal Drive, Suite 250 Eagan, MN 55122 Dick Graham Dan Transit 800 Lone Oak Road Eagan, MN 55123 Tracie Chamberlain Dakota County HRA 2496 West 145" Street Rosemount, MN 55068 Michele Robson Community Action Council 20730 Holyoke Ae. W. P.O. Box 1256 Lakeville, MN 55044-1256 Ann Hantelman Southwest Area YMCA 550 Opperman Drive Eagan, MN 55123 SS Martha & Mary Episcopal Church Trinity Lone Oak Lutheran Church 4180 Lexington Avenue South 2950 Highway 55 Eagan, MN 55123 Eagan, MN 55121 St. Peter's Catholic Church Rev. Kevin Clinton 1405 Highway 13 Mendota, MN 55150 Sheila Klassen 12430 Canada Court Rosemount, MN 55068 Mary Ajax Community Action Council 20730 Holyoke Ave. W. P.O. Box 1256 Lakeville, MN 55044-1256 Paul Snyder 161 North Concord Exchange Suite 450 South St. Paul, MN 55076 Michelle Erlandson, CAC The Lewis House 4345 Nicols Road Eagan, MN 55122 Cathy Busho 12605 South Robert Trail Rosemount, MN 55068 Janet Whaley Community Action Council 20730 Holyoke Ave. W. P.O. Box 1256 Lakeville, MN 55044-1256 Katie Tilley 1055 Wescott Road Eagan, MN 55123 Chris Dallager Tom Weisbecker Eagan Lion's Club ISD 197 Board Member 3575 Lexington Avenue South #238 1862 Walsh Lane Eagan, MN 55123 Mendota Heights, MN 55118 Pat Geagan Eagan Police Department 3830 Pilot Knob Road Eagan, MN 55122 C.I Katie Edwards ISD 196 Family Services Collaborati 7500 Whitney Drive Apple Valley, MN 55124 James Klassen 12430 Canada Court Rosemount, MN 55068 Tom Burt City of Rosemount 12605 South Robert Trail Rosemount, MN 55068 w- Kevin Byrne 3425 Golfview Road Eagan, MN 55123 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL >Eagan, Minnesota October 13. 1998 A special City Council me2lmg was held on Tuesday, October 13, 1998 at 5:00 p.m. in the Eagan Municipal Center Community Room. Those in attendance were Mayor Egan and City Councilmembers Awada and Blomquist. City Councilmember Masin arrived at 5 30 p.m. City Councilmember Wachter was absent. Also in attendance were Director of Parks & Recreation Vraa, Chief of Police Geagan and City Administrator Hedges. 1999 AQUATIC FACILITY BUDGET City Administrator Hedg¢S:presen(W the draft 1999 Aquatic Facility budget, stating that this operation is a new service and it has been nebetisary for staff to research operating data on aquatic facilities in other communities and the it(<,prWjk'40.gd itkl;&&.x)n that information He stated that the facility is labor intensive and will require d:lli*`niifti :d s688onal employees along with the 1.9 FTE, The City Administrator briefly reviewed operating supplies and commented on the proposed allocation of $165,000 to debt service and $50,000 for renewal and replacement He stated that the total expenditures are estimated at $887,950 for the operating budget and the projected revenues equal $890.000. Director of Parks & Recreation Vraa presented the estimated revenues for the Aquatic Facility, stating that the user fees have been priced base#$ on a City Council philosophy that the Aquatic Facility will be required to support itself through a* %os:alld will not require a tax subsidy Director of Parks & Recreation Vraa reviewed reseirghi $W assumptions for attendance, further analysis on the proposed budget of the revenues and ex:0.editures, an ij}eilepth review of pricing options, a discussion on valued pricing and additional considerations:ie * ive.10.se8son tickets and other special considerations for admission pricing He stated that all these consider&tipij$;npsylt in a user fee of $7 for daily entrance and a resident season pass priced at $48 for an individuahwfth.Ch subsequent family member at $38, which is based on the cost pricing approach. Director of Parks & Recreation Vraa stated that given this scenario, a family of four would purchase a season pass at 5162, which is equivalent to 23.14 single admissions for the family or 6 per individual. With approximately 12 weeks in the season, this averages one visit every two weeks Mayor Egan raised a queslipq,about the. S11555,000 and whether this amount for debt service is included in the operating budge :f :ititK:kdrr[tiiE ibtof:Hedges stated that the total debt service requirement as agreed in the financing;: -*n add'OW.:by the City Council is included in the operating budget. Mayor Egan asked why the s6iC proposiki:4;at the Eagan facility will generate more users than the St. Louis Park facility. Director of P®Fks & Recreation Vraa stated that the Eagan facility is larger and has a larger population of kids, especially. given fto statistic that approximately 40,000 residents in the City of Eagan are under the age of 18 City Councilmember Awada expressed concern about the cost accounting presented for the concessions, stating that staff needs to prepare additional analysis with a specific program breakdown and whether the concession operation will generate a positive revenue stream. Director of Parks & Recreation Vraa stated that currently, as a part ,o(lhe.expenditures, staffing, electricity and the purchase of merchandise have been budgeted, whichiA;'oftp. - tfi6.proposed revenue stream. He stated that this information can be broken out for specific �banc f feYf9W.at a later budget presentation. Mayor Egan stated that the expenditures, which include a base budget of $637,950, the addition of debt service at $165.000 arW::lenewal and replacgrkrent at $50,000, do not total the $887,950 budget as presented. Director of Par1kr;41tec[aekoR Vrpa.**ed that an amount designated for capital in the amount of $35,000 is the differenceafi#laiitdilf:WWAW:0' budget amount. Director of Parks & Recreation Vraa spoke to the pricing options, stating that the proposal for the City of Eagan for user fees is very similar to daily admissions and season pass arrangements in St. Louis Park, Edina, Richfield. Bloomington and Crystal. He further reviewed pricing structures of other Page 2/Eagan Special City Council Meeting MIA(if8s October 13, 1998 communities outside the metropolitan mar $5 Greater Chicago area, that range from $5 to $12 for daily admission fees. Aquatic Facility will be a recreational opportunity similar to Wild Mountain Water::&lide, Beaver Mountain, first run movies, Camp Snoopy, the Minnesota Zoo and similar type attraction, jol of which charge in the range of $6.50 to an all -day pass at Camp Snoopy at $18.95. Director of Pants' 8 Recreation Vraa went over in detail the logic for pricing the season tickets and spoke to other methods, which include discount books and photo ID being considered by Apple Valley, resident cards which have been tried by various communities and other methods for selling season admission to the facility. City Councilmember Masin stated that her experience with a municipal swimming pool is to encourage..p high daily use and $7 is prohibitive. City Councilmember Awada stated that in her opinion, there stiGUld be rlp.non-resident season passes. City Councilmember Blomquist stated that it was her knowledgg4F1al St. E;cg1i5 Park had issued 8.300 season passes, and they chose to hold back non-resident seasoR::Obsses. :City Councilmember Awada suggested that the City Council consider a special pricing bracketiii . young tots, possibly they should be free. Director of Parks & Recreation Vraa stated that cities have consider id 0.04h hei*d and age as determining factors if there is a special pricing structure for tots. Mayor E98n:04W.:11WANI Aquatic Facility is being built for families and to enhance additional, recreational alternatives for youth, so let's not build in any disincentives with restrictive pricing. City Councilmember Awada again stated that whether the City agrees to either height or age, there should be special pricing, which could be free, for the newborns to approximately 3 year olds. City Councilmember Blomquist agreed that there should be some special pricing consideration given to our youth. City Councilmember Blomquist further asked that staff reanalyze the budget estimates considering a special pricing structure, taking into considerstjptf.that a certain number of the users could be young children, what will this do to the reven4ip�.fgC itKbesed on the user fee proposal presented by staff? Mayor Egan stated that there appea{s w..4p.a 66:iinsus toward a fee that emphasized the family with some reduction for children ages rt w l n ic' apprgxtrnately 3 City Councilmember Awada stated that she agrees with Mayor Egan and furthAw 44estioned whether there could be a further reduction for youth and seniors, similar to ski passes 'arx#:.:-a higher, user fee rate for non-residential. City Councilmember Masin stated that for many yeal'S`ttj6J�tfles of Richfield and Bloomington have accommodated families and youth from the City of Eagan by providing competitive daily admittance fees, as well as family passes. Mayor Egan stated that his biggest question is whether there will be a price resistance at $7. Mayor Egan thanked the City staff for the detailed research and recommendations for the proposed Aquatic Facility budget and especially. 1he facts regarding user fees. He stated that it has been the City Council's philosophy that the AgLold::EiJGiiity,iyllF,iifl "' uired to support itself through user fees and will not require a tax subsidy and re lw.sisfif#6:iblifi§'(ecommendations based on questions and suggestions from the City Council to thett.011 budgei#jiAeting. POLICE DEPARTIONT DEPfTMENTAL PRESENTATION City Administrator Hedgts's>siefe6 fltof'ip6QlFining in 1997, the City Council selected a department to review and analyze as part of the budgetary process with Parks & Recreation receiving a more thorough review the first year. He further stated that it was agreed by the City Council early this spring that the Police Department would be asked to present detailed information about their operations in the budget request for 1999. Chief of Police Geagan commented on the 1997 Annual Report that was distributed to each member of the City Cow)c4 #�:,kMer slated that the department has compiled a presentation that includes each of the prQ....Kj:"ki:fpr the Police Department, including general administration, patrol, investigation, em@ o:. y man agdrA.60 and technical support. support services, communications and animal control. Chief Geagan introduc0¢;fnembers of the,tk*p that compiled the information, including Captain Swanson, Captain Sewald and*'".. i i¢ftbl#VIR;,.ke4438 t Southorn, who were also present for the presentation and discussion. Chief Geagan reviewed staff levels and the Eagan calls for service. He reviewed in some detail both programs and outcomes for community oriented policing Chief Geagan also reviewed special Page 3/EayanSpecial City Council Meeting Minutes October 1l19&8 detective tasks and commented on gang activity statistics during the past two to three years He provided some detail on the status of the more violet He also stated that fraud and forgeries that are computer-related have rease. which has involved some special training for police investigation Chief Geagan also reviewed t mergency management, stating that this was an active part of police operations given the two severe storms that were experienced in May of 1998. He further commented on the Clerical Unit, reasons for the half -person increase for the evidence room and what the City experiences in the operation of its communication center Following brief comments the City Council, Mayor Egan thanked the Police Department for anexcellent prosen1aU �R 611.1 City Administrator Hedges two lawsuits, including arecent Supreme Court decision onthe Johnson Dodd rtufAppeals decision regarding the Country Joe litigation. ADJOURNMENT There being no further business.the meeting waxwadjournedl invited everyone to stay for the collaborative meeting saodqiw�t6i.7:00 P.M, Date at 6:55 p.m. Mayor Egan City Clerk TLH J AGENDA SPECIAL CITY COUNCIL MEETING TUESDAY OCTOBER 13, 1998 5:00 P.M. MUNICIPAL CENTER BUILDING COMMUNITY ROOM I. ROLL CALL & AGENDA APPROVAL II. VISITORS TO BE HEARD III. 1999 PROPOSED PUBLIC ENTERPRISE BUDGETS • Aquatic Pool IV. EAGAN POLICE DEPARTMENT ■ Departmental Presentation V. UPDATE 1999 — 2330 FIVE YEAR C.I.P. 7:00 VI. COLLABORATIVE MEETING VII. OTHER BUSINESS VIII. ADJOURNMENT TO: FROM: DATE: SUBJECT: city of eagan HONORABLE MAYOR AND CITY COUNCILMEMBERS CITY ADMINISTRATOR HEDGES OCTOBER 9,1998 SPECIAL CITY COUNCIL MEETING/OCTOBER 13 MEMO A Special City Council meeting is scheduled for 5:00 p.m., Tuesday, October 13, 1998 for the purpose of l.) reviewing the 1999 Aquatic Facility Budget and the special budget presentation by the Police Department, and 2.) to sponsor and hold the joint collaborative meeting with other public officials. 1999 AQUATIC FACILITY BUDGET Parks and Recreation, Finance and Administration have been working on the first annual operating budget for the Aquatic Facility Enterprise. Information has been gathered from other cities that operate aquatic pool facilities on a seasonal basis (Memorial Day to Labor Day). Along with a review and presentation of the anticipated cost for operations of the Aquatic Facility, staff has also reviewed revenues based on the Council's direction and philosophy that operations of the facility would be self sustaining as a public enterprise fund similar to the Civic Arena and Water, Sanitary Sewer and Storm Drainage/Water Quality Utility operations. Enclosed on pages 3 through I� is a copy of the 1999 Aquatic Pool Facility Budget that includes both expenses and revenues as well as data to consider a user fee rate structure for the pool. ACTION TO BE CONSIDERED: To provide direction to the staff regarding the proposed 1999 Aquatic Facility Public Enterprise Budget and user rates. EAGAN POLICE DEPARTMENT/DEPARTMENTAL PRESENTATION Beginning in 1997, the City Council selected a department to review and analyze as a part of the budgetary process with Parks and Recreation receiving a more thorough review in the first year. It was agreed early this spring that the Police Department would be asked to present information about their operations and the budget request for 1999. Chief of Police Geagan and the City Administrator have reviewed a presentation that will be made to the Council at the meeting on Tuesday. There is no specific handout for the presentation, however, enclosed in each packet without page number is a copy of the 1997 Annual Report that provides much statistical information about the Police Department. ACTION TO BE CONSIDERED: There is no formal direction or action required by the Council; the presentation is intended as informational per direction of the City Council. UPDATE 1999 — 2003 FIVE YEAR C.I.P. The City Administrator will provide a brief update on the status of the 1999 through 2003 Five Year C.I.P. if time permits. There are no attachments or specific direction required on this item. COLLABORATIVE MEETING The purpose of the Collaborative Meeting is to discuss the issues of transient youth and families in our community. There will be panelists who will make a brief presentation on what their respective agency does and then they will participate in a full group discussion with the other members of the Eagan Collaborative on the subject matter of transient youth and families. This portion of the Special City Council meeting will begin at 7:00 p.m. Two (2) letters have been sent to public officials extending an invitation to the October 13 Collaborative Meeting. A cop of the most recent letter is attached on page ) I for your review. Also attached on pages through is a copy of the official mailing list for the Collaborative Meeting. It is anticipated that the Collaborative Meeting will end at approximately 8:30 to 9:00 p.m. OTHER BUSINESS There are no items to be considered for other business. /S/ Thomas L. Hedges City Administrator AQUATIC FACILITY The Aquatic Facility is currently under construction and is scheduled to begin its first year of operation on June 1, 1999. It has been the direction of the City Council to operate the Aquatic Facility as a public enterprise, similar to the Civic Arena and Sanitary Sewer, Water and Storm Drainage/Water Quality Utility operations, with no reliance on property taxes. Since the Aquatic Facility operation is a new service, it has been necessary for staff to research operating data on aquatic facilities in other communities and the proposed budget relies on that information. The Aquatic Pool Facility is labor intensive and will require a large number of seasonal employees to cover operations which are generally ten hours a day, seven days a week for approximately 95 days (Memorial Day to Labor Day). Personnel Personnel 1999 Aquatic Facility Manager 1 Aquatic Facility Maintenance .5 Clerical Technician .4 ILI The Aquatic Facility Maintenance position is also budgeted 1/2 time in the Civic Arena Fund and is a full-time position in total. The Clerical Technician is also budgeted 1/5 time in the Civic Arena Fund and 2/5 time in the General Fund and in total is full-time. The salaries and wages for temporary employees is estimated at $335,000 which will cover concessions, admissions/guest services, concessions manager, parking lot attendant, pool mechanical, assistant pool manager, lifeguards, head guards, deck staff, first aid, season tickets, all of which comprise the temporary/seasonal employees for the Aquatic Facility. Lifeguards account for the most seasonal positions and largest portion of the temporary budget with an estimate of approximately 50 guards. Salaries for all of the positions discussed, as seasonal/temporary will range from $6.00 to $10.00 per hour depending on the level of responsibility. For example, parking lot attendants, guest service admissions and concession operators' hourly wages are estimated at $6.00 to $6.50 per hour. The proposed salary for lifeguards is $9.00 per hour, while the assistant pool manager and head guards are estimated at $10.00 per hour. It is the goal of the City to operate the facility with a high level of customer service and a healthy and safe environment for everyone who visits the facilitN. Other Costs Similar to the Civic Arena and other new service programs, the start up costs cause special budget concerns in the first year. The operating supplies, chemicals and chemical products, general printing and binding for publicity and advertising, electricity represent the higher line item costs projected for the Aquatic Facility operations. For additional detail on the proposee operating costs, refer to budget worksheets enclosed on pages S through A_. 3 Summan In summary, the total Aquatic Facility Operating Budget is estimated at $637,950, excluding the debt service requirement of $165,000 and the renewal and replacement amount of $50,000. All three elements total $887,950. The personal services portion of the proposed Aquatic Facility Budget represents 71.1 percent of the total operating budget. The number of temporary jobs is estimated to be between 150 and 180. This should provide employment opportunities for high school and college age staff. Revenue The revenue estimates are incorporated in the memo titled Aquatic Facility User Rates. Projected revenues equal $890,000 for 1999. As previously stated, the policy direction to staff has been to prepare a budget that takes into consideration covering costs or in other words, user fees pay the cost for operations. A great deal of consideration has been given to the cost of the product/service by researching aquatic facility operations within the Twin Cities and greater Chicago/Milwaukee area all of which operate outdoor aquatic facilities from approximately Memorial Day to Labor Day. CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 Code Description ACTUAL Department 222 Aquatic Facility 4110 SALARIES AND WAGES -REGULAR 4111 ACCRUED LEAVE TIME 4112 OVERTIME -REGULAR 4130 SALARIES AND WAGES -TEMPORARY 4131 OVERTIME -TEMPORARY Jy 4142 PERA-COORDINATED 1 4144 FICA 4151 HOSPITALIZATION 4155 WORKERS COMPENSATION PERSONAL SERVICES 4210 OFFICE SUPPLIES 4211 OFFICE PRINTED MATERIAUFORMS 4212 OFFICE SMALL EQUIPMENT Parks - Rec 1997 1998 Dept Request Dept Request Admin ACTUAL BUDGET No limit Difference 5% Recommd 67.500 335,000 20,800 13,800 7.100 9.500 Page 1 453,700 500 500 500 Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 1998 Dept Request Dept Request Admin Code Description ACTUAL ACTUAL BUDGET No limit Difference 5% Recommd ---------------------- -------- ---------- - ------ Department 222 Aquatic Facility ------------------------------------------------- 4215 REFERENCE MATERIALS 4220 OPERATING SUPPLIES -GENERAL 10.000 4221 FILM & FILM PROCESSING 200 4222 MEDICAURESCUE/SAFETY SUPPLIE 2,000 4223 BUILDING/CLEANING SUPPLIES 2,000 4224 CLOTHINGIPERSONAL EQUIPMENT 7,500 4230 REPAIR/MAINTENANCE SUPP-GENE 1,000 4233 BUILDING REPAIR SUPPLIES 2,500 4240 SMALL TOOLS 2,000 4244 CHEMICALS & CHEMICAL PRODUCT 15,000 4250 LANDSCAPE MATERIAL & SUPPLIES 4253 TURF MTN & LANDSCAPE SUPPLIES 2.000 4257 SIGNS b STRIPING MATERIAL 3.000 4270 COMPUTER SOFTWARE 3,000 SUPPLIES,REPAIRS AND MTN Page 2 51.700 Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 Code Description ACTUAL ACTUAL ------------------------------------------------------ - - - ------- --------- --------- Department 222 Aquatic Facility 4320 INSTRUCTORS 4330 POSTAGE 4331 TELEPHONE SERVICE & LINE CHG 4332 MATRIX SERVICE & REPAIR 4335 PAGER SERVICE FEES 4337 PERSONAL AUTO/PARKING 4338 CELLULAR TELEPHONE SERVICE 4342 LEGAL NOTICE PUBLICATION 4350 GENERAL PRINTING AND BINDING 4360 INSURANCE 4371 ELECTRICITY 4376 NATURAL GAS SERVICE 4381 MOBILE EQUIPMENT REPAIR LABOR 1998 Dept Request Dept Request Admin BUDGET No limit Difference 5% Recommd ------------------ -------- ---------- ------------- Page 3 1,500 1.200 300 100 400 10,000 9,000 16,000 7,000 250 Cts Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 1998 Dept Request Dept Request Admin Code Description ACTUAL ACTUAL BUDGET No Inuit Difference 5% Recommd ------------------------------------ -------------------------------------------------------------------- Department 222 Aquatic Facility 4382 SMALL EQUIPMENT REPAIR -LABOR 500 CSr�YL�IS�7:II:L�i7�� 1�73�i9IlSI��Y1 4410 MISCELLANEOUS 5,000 4411 CONFERENCES AND SCHOOLS 1,800 4412 LOCAL MEETING EXPENSES 300 4413 TUITION AND BOOK REIMBURSEMEN 4414 DUES AND SUBSCRIPTIONS 200 4415 LICENSES. PERMITS AND TAXES 4422 VISA/MC BANK CHARGES 2.500 4450 OTHER CONTRACTUAL SERVICES 2.500 4452 JANITORIAL SERVICE 7,500 4454 WASTE REMOVAUSANITATION SERV 1,500 4470 MAINTENANCE CONTRACTS OTHER SERVICES AND CHARGES 67,550 Page 4 Parks - Rec CITY OF EAGAN 1999 BUDGET Department Budget Object 1996 1997 1998 Dept Request Dept Request Admin Code Description ACTUAL ACTUAL BUDGET No lirnit Difference 5% Recornrnd - ----------------------------------------------------------------- ---------- ---------- ------------- Department 222 Aquatic Facility 4520 BUILDINGS 4530 OTHER IMPROVEMENTS 4550 FURNITURE AND FIXTURES 4560 OFFICE FURNISHINGS/EQUIPMENT 4570 OTHER EQUIPMENT CAPITAL OUTLAY 4840 MERCHANDISE FOR RESALE 65,000 MERCHANDISE FOR RESALE 65,000 TOTAL PARKS AND RECREATION DEPA 637,950 Page 5 city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 9, 1998 SUBJECT: AQUATIC FACILITY USER FEES INTRODUCTION NIE NIO The purpose of this memo is to provide background information and to propose user fees for the aquatic facility as well as to provide information about other options for pricing, etc. The City Council has determined that the Aquatic Facility will be required to support itself through user fees and will not require a tax subsidy. As was outlined in the financing memo of August 26, government facilities and services are primarily about enhancing the quality of life in the community to the levels desired by the citizens, coupled with their willingness to pay for them. Starting from the premise that ever% service has a cost, combined with the stated Cin Council policy, determining that cost, both short and long term, is the basis to identify the appropriate fee for service. COST OF PRODUCT Although there are other options available that will be discussed later in this memo, the proposed rates are based on covering costs or the cost of product basis. Obviously, in pricing an good or service. one needs to determine what the cost is to produce that product or service. Consequently, a preliminary budget for cost of operation was developed, to which an allowance has been added for renewal and replacement of equipment and infrastructure. Also, given the direction from the Council meeting of September 1.1998, a debt service payment has been included. ATTENDANCE With the "cost" of the product determined, several scenarios were calculated to determine how main people would attend the facility in a year's time. To assist in that projection, staff reviewed attendance records of local pools as well as attendance at facilities in Illinois. Comparisons are always difficult as community populations and demographics are different. Also, many of these communities sell season passes to non-residents. With an "average" number of probable attendees calculated, a cost for the product, per person, can be estimated. Obviously, weather is the variable that is least understood and likely to be the most influential as it relates to attendance. That is why it's important to keep in perspective that one or two years of above or below average attendance can be expected. The evaluation of the results of operations for facilities like this need to be measured over a period of years. Assuming a potential 95 day season, but being open 80 days, the following attendance could be expected: 80 days@ 2,100 day = 168,000 80 days@ 1,800 day = 144,000 80 days@ 1,500 day = 120,000 fL Assuming an potential 95 day season, but being open 70 days, the following attendance could be expected: 70 days@ 2,100 day = 147,000 70 days@ 1,800 day = 136,000 70 days@ 1,500 day = 105,000 With a bather capacity of 2,000 and community demographics, these daily estimates appear to provide a conservative estimate of facility utilization. Using the average attendance between the highest (168,000) and the lowest (105,000) projections. the total annual attendance (both daily admissions and season tickets) would be slightly over 130,000, or about 20,000 more than St. Louis Park in their first year. This estimate does exceed the attendance of the four primary facilities staff used for comparison purposes for attendance in 1997 (St. Louis Park, Woodridge, Des Plaines, and Wheaton). BUDGET (REVENUES AND EXPENDITURES) As previously noted and reviewed, the proposed 1999 budget for the aquatic facility is $640,000. The calculation of rates is actually based on a budget of $675,000 to allow for capital items that will need to be added in subsequent years. Based on other budgets that staff has reviewed, this appears to be within a reasonable range given the large number of unknowns, variables and assumptions that have been made about staffing needs, salary ranges for seasonal staff and other costs. To utilize a conservative approach, the expenditure budget assumes 95 operating days. On the other hand revenue projections are based on fewer days to allow for partial days of operation. Most of the expenses will be fixed from day to day and cannot be reduced on days when attendance is not good for whatever reason; such as rain. A figure of $50,000 has been added to the base budget to provide for renewal and replacement of the equipment and the facility. As is the case with all other enterprise operations, it is important to provide financing for long term upkeep and future improvements. This concept has most recently been applied to the Civic Arena operations. For a total budget, one can add $50,000 for R & R, plus $165,000 for debt service to the operational budget of $675,000, for a total enterprise fund cost of $890,000. As previously noted, the operational budget projection is increased by $35,000 to provide for future capital needs which will be required in subsequent years, but are not necessary in year one. To set user fees, the estimated concession revenue is subtracted from this total requirement of $890,000. Staff believes that first year concession revenues can be estimated at $.90-.95 per pool patron generating approximately $120,000. This revenue figure is also higher then what other facilities have generated, but appears to be achievable. Based on that amount of concession revenue, pool user fees, combined season and daily ticket sales is a need to generate $770,000. USER FEES Based on the cost pricing approach, a daily entrance fee of $7.00, and resident season pass priced at $48.00 for an individual, with each subsequent family member at $38.00, should cover projected costs. A family of four would then be $162.00, which is equivalent to 23.14 single admissions for the family, or six per individual. With approximately 12 weeks in the seison, this averages one visit every two weeks. 2 If one estimates that total attendance will be 130,000 as previously noted and that 10,000 individuals will be sold at an average of $42.00, this will generate $420,000. Assuming season pass holders average 8 admissions, for a total of 80,000, the balance of the admissions will be 50,000. Using these assumptions and the proposed rates, the total facility revenue would be as follows: User fees: Season pass $420,000 Daily admissions 35 000 Sub total $770.000 Concessions Revenue 120 000 Total revenues $890.000 If non-resident season passes are sold, staff would suggest that the fee be $58.00 for the first individual and $40.00 for each additional family member. In giving consideration to the non-resident sale, the Council may want to offer them only after a specified date and only if season tickets do not exceed a specified number offered for Eagan residents. PRICING OPTIONS In addition to the above described pricing method, two other methods are available. The information on them is provided to help put the entire rate setting process into perspective and to provide additional options to the City Council, if they are desired. Incorporation of either of these methods, totally or partially, would probably require a complete review of the proposed user fee rates because of the interrelationship of all components. Competitive Pricine Looking at how the competition has priced its product can also help to determine fees and in fact can be a method of setting fees. Not all pools are alike (size, number and types of features) and naturally some allowances need to be made. With the addition of the Lazy River feature it's fair to say that there is not a facility like Eagan's in the Metro Area. Recently, the Star Tribune did a survey of entrance fees to area pools with the following results: 'St. Louis Park is said to be considering a fee increase in 1999 to 56.00 for daily admission Other facilities outside the Twin Cities that have Leisure pools are priced as follows: city Daily Admissions After :0 St Louis Park $5.50•/3.50 (small child) $3.50 Edina $6.00 N/A Richfield $5.5013.50 N/A Bloomington $5.00 $3.00 Crystal $6.00 N/A 'St. Louis Park is said to be considering a fee increase in 1999 to 56.00 for daily admission Other facilities outside the Twin Cities that have Leisure pools are priced as follows: city Rate Des Plaines $8.00/6.00 w/Resident 1. D. Adult $7.00/5.00 w/Resident 1. D. Youth Woodridge $9.00/6.00 Resident I.D. Wheeling $8.00/4.50 Resident I.D. Hoffman $7.00/5.00 Youth Highland Park $12.00/6.00 Resident (tots free) Milwaukee $5.0013.50 Youth j After S: 00 $7.00/4.00 I.D. 54.00 $4.00 N/A Local Indoor Pools that have "leisure components" are priced as follows: Maplewood $5.00.'3.50 Resident member Shoreview $6.00/5.00 Resident member Competition is not limited to pools for the recreation dollar. Other alternative recreational opportunities for individuals to participate in might include similar, and not so similar, outings with the noted prices. Wild Mountain Water Slide $11.96 Beaver Mountain $13.50 Eko Baken Water Slide $7.50 First Run Movie $6.50 Camp Snoopy $18.95 (all day pass) Minnesota Zoo $8.00 Adult/$4.00 Youth Omni Theater/Science Museum $9.00 Adult/$6.00 youth combined admission. Value Pricin¢ While cost is clearly an important consideration in understanding the need to price admissions, value pricing is also an important consideration. Under value pricing, greater attention is paid to what the consumer gets for the admission. With Eagan's facility one fee admission provides the opportunit% to use several water slides, a lazy river, lockers (individuals provide locks), shallow and deeper water fun, and sand play area; all of these for an unlimited amount of time. That is, swimmers can stay from opening until closing time. Value pricing also allows for greater flexibility for management to put together "package programs" and discount for groups. For example, the school district and individual schools have year end parties for various student groups. Group discounts will be requested and can be offered as a means to reward and attract them to the pool. Admission fees that are established at unit cost make offering special event programs more challenging. Under the value pricing philosophy a "base" admission fee that considers the amenities available and the expectation that pricing discounts can occur, a daily admission fee of $9.00 is entirely justifiable. ADDITIONAL CONSIDERATIONS Season Tickets Many facilities offer resident season passes, and in some cases non-resident season passes. The advantage of the season pass to the consumer is that it offers convenience and usually a saving for those who want to participate at the facility more frequently. Many private operators do not offer season passes. The reason for that is fairly simple. Overall revenue is reduced; it costs money to produce and administer season passes and just about every season pass system has opportunities for abuse. Communities usually offer season tickets because of the desire to at least have a base source of income in case the seasonal conditions are poor. Some communities contacted provide non-resident season passes. St. Louis Park has, but they have put a limit on the number to be sold. Part of the reason for doing so is that it does provide them with a larger market to sell to, additional revenues, and is part of their joint recreational programming efforts with adjacent communities. The Council should be aware that there was considerable controversy relative to non-resident season ticket sales in St. Louis Park the first year. Residents felt that non-residents were taking up a "residents place" in the pool and that non-residents did not help to pay for the pool and yet were getting a discount in admission as a result of having the season pass. Of course, the discount is not realized unless you use the pass frequently and it's only if residents are turned away that the "taking a residents spot at the pool" argument is valid. It's staffs understanding that the second year at St. Louis Park has gone much better then the first in this regard. Crowds at the pool have evened out during the day and the frequency of not allowing any additional patrons into the pool until some have left, happened only one or two times all summer. Sale of season passes to non-residents seems to be much less of an issue. Other facilities that sell a non-resident season pass do so because the facility was constructed with revenue bonds and the additional revenues help to insure the debt service payments are met. Typically, non-resident fees are higher then residents. Another reason offered is that the higher fees and non-resident use help keep resident fees down by insuring gross revenues are higher. Season Pass/Resident Preference St. Louis Park, in there first year of operation, gave preference to season pass holders on days when the pool was "full". If Eagan were to sell only resident season passes, this would clearly be an advantage and another reason to buy a season pass. That is, if the pool were full on certain days, "residents with a season pass would go to the front of the line for admittance." Consequently, residents would be less likely to have a basis for complaining about the use of the pool by non- residents when they are afforded the opportunity to "go to the front of the line" Discount Bookv/Photo I.D. Apple Valley is intending to sell "discount books" as its season pass. The discount book consists of a number of admission coupons that are sold at a lower price then the regular admission price. Individuals can buy additional books at any time. The discount booklets do offer the consumer the advantage of convenience and a slightly lower cost. The booklets/coupons must be used in the year in which they are purchased. This system is relatively low in cost to produce and sell thus reducing the amount of staff time required in administration versus other season pass systems. The disadvantage is that the system provides opportunities for abuse by residents who purchase the booklets and then pass them out to non-residents, if control of non-resident admissions is a concern. There have been some instances in which the coupons have been reproduced on copy machines, in affect, counterfeit coupons! Our own experience with discount coupons is that people feel that they should be able to return unused ones at year's end and get their money back for the unused number or be able to carry them over until the next year. Photo identification cards are used most frequently as a form of season ticket. The photo I.D. has less opportunity for abuse, is convenient for the consumer and offers the opportunity to use them as debit cards. In the future, they also have the potential for being used quickly and conveniently as a means of registration for other Park and Recreation Department programs. Some facilities give priority to cardholders on busy days by allowing them to come to the front of the line for admissions, as cardholders do not have to go to the admissions window. They also allow the cardholder to come and go as many times during the day as they wish. The down side is that it takes considerable staff time in issuing the cards and in the initial and ongoing costs of hardware. (camera, computer, plastic cards) The other disadvantage to the photo identification system is that they can be lost or "forgotten" at home, which requires staff time to search the files to verify that the individual has a season pass before allowing entrance and/or re -issuing a new one. Several communities have also offered a "resident card." The resident card, unlike the season pass that allows for unlimited number of admissions, simply provides a discount to the established daily admission fee for the cardholder. The resident card is usually purchased at a cost of $345. (This represents the average cost to produce a card and is not revenue, it's a reimbursement of costs) The resident card is sometime sold at a higher fee and provides for discounts in other department programs. The discount card is most often used in communities in which there are large community centers and the distinction between resident and non-resident is an important pan of the pricing strategy. Fees are kept "high" to produce sufficient revenues from non-residents who participate in 5 1[ the programs while offering the resident a recognizable cost savings by using the resident card when they register or participate in a program. Differing between residents and non-residents, for daily admissions, is difficult to do without an 1.13 card. Driver's license works only for those old enough to drive and are of no value with such a large number of youth users. Many facilities have also found that many people come dressed to go swimming so that forms of personal identification are kept at home or locked in the car. This makes identification at the admissions window difficult. Asking a resident for identification also angers many people because the position of the admissions staff is that everyone is considered a non- resident, therefore residents must prove (and be inconvenienced) if they are to get the lower rate. Consequently, many facilities do not attempt to distinguish between resident and non-resident for daily admission fees unless they are using an I.D. card system. Early Season Purchase/Pool Rentals Woodridge Park District added a $10.00 fee for season tickets purchased after a May date. The purpose being to encourage residents to purchase tickets early and distribute the workload of selling photo 1. D. cards over a longer period of time. Eagan should consider this in its pricing of season tickets as well, either by adding or by insuring the fee allows for a discount with an early purchase. Staff would like to begin selling of season tickets as early as December 1, 1998, with marketing to begin immediately. Most facilities, in addition to group rates for special events such as birthday parties, also have rates for private rental of the pool after hours. Rates range from $350 to $800 an hour. (Rates varied dependant on lifeguard costs) Fee Comparisons Season Pass Costs: Individual Famih, of 3 _4 St. Louis Park $30.00,118• $60'36 S90 $120 St. Louis Park-N/R 540.00%30 $801!60 $120/90 $160/120 Edina $50.00 $60 $75 $90 Edina -NIR $70.00 $80 $95 $110 Woodridge $75.00 $105 5125 $140•• Des Plaines $85.00 $l00 silo $120 Wheeling $43.00 $81 $109 5132 Highland Park $100.00 $135 $150 $165 Milwaukee $50.00 N/A N/A up to 4=5125+25 • The second fee for St. Louis park represents an after 5:00 season pass. •• Represents fee if purchased before May I. Add $10.00 if after. Youth Admissions/evening rates: Several facilities have a lower rate for small tots and/or at evening times, which are sometimes considered non -peak periods. The rational for offering a lower rate for small children is based more on the emotional connection then in cost. Small tots usually require as much, if not more, attention when they enter the pool. While it's hoped that parents will watch the children more closely, parents sometime believe that that is the role of the lifeguards and because lifeguards are present, it's not necessary for the parent to watch the child as closely. Some locations have justified a tots discount because height restrictions will prohibit the very small child from the use of the water slides. Others point out that there are many features in the pool and in its design that are for only the tots. M4 k Special evening rates are also offered by some facilities. The idea is to have a "rate incentive" to use the pool in the less popular evening hours when crowds are usually less then in the hotter part of the day. This is usually in the evening hours after 6:OOpm, or even as early as 5:OOpm. SUMMATION Staff has worked to prepare a possible user fee schedule based on the parameters outlined by the City Council, primarily that the Aquatic Facility will be self-supporting, provide for some debt service and provide funds for eventual renewal and replacement. The scenario presented is onl one result of an infinite number of combinations. Other options could be incorporated, if that is the desire of the City Council. In that case, staff could be directed to prepare other projected revenue scenarios resulting from changing individual components of the total package. There is obviously more than one answer to the user rate question which generates the public policy issue for City Council consideration. Ken Vraa Director of Parks and Recreation 4 7 4 1 city of eagan THOMASEGAN Moya PATRICIA AWADA BEA BLOMOUIST SANDRA A. MASIN THEODORE WACHTER Counc+ Msmoem THOMAS HEDGES CM Aan,nnnora E J VAN OVERSEKE ON clam October 1, 1998 Dear Collaborative Meeting Participant: This is a reminder that the next meeting of The Eagan Collaborative will be held on Tuesday, October 13, 1998, at 7:00 p.m. in the Community Room at the Eagan Municipal Center. If you have not already called to indicate whether or not you will attend, would you please contact Mary Swensen at 6814605. Thank you. We look forward to seeing you Sin�cceereMly, Sandy Mas1n City Councilmember City of Eagan MUNICIPAL CIENTER 0810 PILOT KNOB ROAD EAGAN. MINNESOTA 55122.1897 PHONE (651)6514600 FAX (651)6814612 TDD (651)A544MS THE LONE OAK TREE THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 11 MANONANCf FACILITY 1501 COACHMAN PONT EAGAN, MINNESOTA 55122 PHONE (651)6814]00 FAX (651)681.4760 TDD (651)4544545 Collaborative meeting 6-23-98 State Representative Tim Commers State Representative Tim Pawlenty List created 6-9-98 217 State Office Building 231 State Office Building 1: collaborative list St. Paul, MN 55155 St. Paul, MN 55155 State Senator Deanna Weiner 303 Capitol St. Paul, MN 55155 Mr. Kevin Howe Metropolitan Council Rep. 1763 Lansford Lane Mendota Heights, MN 55118 James Mueller Dakota County Commissioner Ms. n Ch Wallace, Chair Dakota County Government Center Eagan Chamber of Commerce 1590 West Highway 55 3138-B Famum Drive Hastings, MN 55033 Eagan, MN 55121 Congressman Bill Luther 1811 Weir Drive, Suite 150 Woodbury, MN 55125 Ms. Judy Lindsay 4041 154" Court West Rosemount, MN 55068 Ms. Mary Hamann -Roland 1069 Baldwin Circle Apple Valley, MN 55124 Superintendent Robert Monson Independent School District # 197 1897 Delaware Avenue West St. Paul, MN 55118 Superintendent John T. Haro Independent School District #196 14445 Diamond Path Rosemount. M.N 55068 Mr. Bruce Endler 13828 Currant Circle Rosemount, MN 55068 Ms. Jackie Magnuson 3472 131" Street West Rosemount, MN 55068 Ms. Janice Chasman 723 Evergreen Knolls Mendota Heights, MN 55118 Patrice Bataglia Dakota County Commissioner Dakota County Government Center 1590 West Highway 55 Hastings, MN 55033 Ms. Cindy Johnson, President Northern Dakota County Chamber of Commerce 1474 Yankee Doodle Road Eagan, MN 55121 Mr. Kevin Sampers 849 Cum Trail Eagan, MN 55123 Mr. Mike Roseen 879 Redwood Drive Apple Valley, MN 55124 Mr. Gene VanOverbeke 4295 Lodgepole Drive Eagan, MN 55122 Mr. Gary Hagstrom 2449 Pond Circle West Mendota Heights, MN 55120 Mr. David Jackson 279 Betty Lane West St. Paul. MN 55118 Mr. Steven Anderson 1328 MacArthur West St. Paul, MN 55118 Vicki Roy 12736 Portland Circle Burnsville, MN 55337 John Coskran 11316 Raleigh Court Burnsville, MN 55337 Doreen Ulrich, CAC St. John Neumann 4030 Pilot Knob Road Eagan, MN 55122 David Rooney, Director Community Services Division 33 East Wentworth Avenue West St. Paul, MN 55118 Jim Nikolai 1627 Blackhawk Lake Drive Eagan, MN 55122 Ms. Linda Kjerland Mr. Thomas Wesbecker 1338 Cherokee Avenue 1862 Walsh Lane West St. Paul, MN 55118 Mendota Heights, MN 55118 Dr. lames Rickabaugh Shari Prest 100 River Ridge Court 2305 W. Burnsville Parkway Burnsville, MN 55337 Burnsville, MN 55337 Frances Potts Bruce Copp 900 Thoreau Drive 12816 Welcome Lane Burnsville, MN 55337 Burnsville, MN 55337 Jevne Kloeber Debra Pitton 8735 Highwood Way 3400 West 134s Street Apple Valley, MN 55124 Burnsville, MN 55337 Tim Staley Don Godmundson Southwest YMCA Dakota County Sheriff 550 Opperman Drive 1580 West Highway 55 Eagan, MN 55123 Hastings, MN 55033 James Backstrom Dakota County Attorney Max Saucedo Dakota County Government Center 146 Westchester Drive 1590 West Highway 55 West St. Paul, MN 55118 Hastings, MN 55033 Randy Cirksena 2047 Coral Lane Eagan, MN 55122 I Beverley Miller MVTA 100 East Hwy 13 Burnsville, MN 55337 Local Churches All Saints Lutheran Church Pastor Larry Smith 3810 Lexington Avenue South Eagan, MN 55123 Cedar Ridge Church Pastor Bob Buchanan 2024 Rahn Way Eagan, MN 55122 Mary Mother of the Church Rev. James C. Zappa Jr. 3333 Cliff Road Burnsville, MN 55337 Chapel Hill Church Pastor John Peterson 4888 Pilot Knob Road Eagan, MN 55123 Advent United Methodist Church Pastor Frederick Sauer 3945 Lexington Avenue South Eagan, MN 55123 Beautiful Savior Lutheran Church Pastor David Koeplin 4150 Pilot Knob Road Eagan, MN 55123 Christ Lutheran Church 1930 Diffley Road Eagan, MN 55122 Community of Joy Lutheran Brethren Cross of Christ Community Church Eagan Alliance Church Com unity of J Terrace Pastor Richard Breu Pastor Dave Stapf Eagan, MN 55123 1985 Diffley Road 700 Diffley Road Eagan, MN 55122 Eagan, MN 55123 Eagan Evangelical Covenant Church Easter Lutheran Church Pastor Carleton Peterson Pastor James Borgschatz 4100 Lexington Wav 4200 Pilot Knob Road Eagan, MN 55123 Eagan, MN 55123 Living Word Lutheran Church Pastor Alvin Pinno 4300 Nicols Road Eagan, MN 55122 Peace Reformed Church 2180 Glory Drive Eagan, MN 55122 Mount Calvary Lutheran Church 3930 Rahn Road Eagan, MN 55122 Praise Lutheran Church Pastor Mark Tewes 670 Difflev Road Eagan, h4N 55123 961 Faith Church of Glory Pastor John Zimmerman 3588 Kennebec Drive Eagan, MN 55122 Oak Hills Church Pastor Rod Carlson 3440 Federal Drive Eagan, MN 55122 St. John Neumann Catholic Church 4030 Pilot Knob Road Eagan, MN 55123 St. Thomas Beckett Church 4455 South Robert Trail Eagan, MN 55123 Woodcrest Church Pastor Jerry Schommer 3440 Federal Drive, Suite 250 Eagan, MN 55122 Dick Graham Dan Transit 800 Lone Oak Road Eagan, MN 55123 Tracie Chamberlain Dakota County HRA 2496 West 145" Street Rosemount, MN 55068 Michele Robson Community Action Council 20730 Holyoke Ae. W. P.O. Box 1256 Lakeville, MN 55044-1256 Ann Hantelman Southwest Area YMCA 550 Opperman Drive Eagan, MN 55123 SS Martha & Mary Episcopal Church Trinity Lone Oak Lutheran Church 4180 Lexington Avenue South 2950 Highway 55 Eagan, MN 55123 Eagan, MN 55121 St. Peter's Catholic Church Rev. Kevin Clinton 1405 Highway 13 Mendota, MN 55150 Sheila Klassen 12430 Canada Court Rosemount, MN 55068 Mary Ajax Community Action Council 20730 Holyoke Ave. W. P.O. Box 1256 Lakeville, MN 55044-1256 Paul Snyder 161 North Concord Exchange Suite 450 South St. Paul, MN 55076 Michelle Erlandson, CAC The Lewis House 4345 Nicols Road Eagan, MN 55122 Cathy Busho 12605 South Robert Trail Rosemount, MN 55068 Janet Whaley Community Action Council 20730 Holyoke Ave. W. P.O. Box 1256 Lakeville, MN 55044-1256 Katie Tilley 1055 Wescott Road Eagan, MN 55123 Chris Dallager Tom Weisbecker Eagan Lion's Club ISD 197 Board Member 3575 Lexington Avenue South #238 1862 Walsh Lane Eagan, MN 55123 Mendota Heights, MN 55118 Pat Geagan Eagan Police Department 3830 Pilot Knob Road Eagan, MN 55122 C.I Katie Edwards ISD 196 Family Services Collaborati 7500 Whitney Drive Apple Valley, MN 55124 James Klassen 12430 Canada Court Rosemount, MN 55068 Tom Burt City of Rosemount 12605 South Robert Trail Rosemount, MN 55068 w- Kevin Byrne 3425 Golfview Road Eagan, MN 55123 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL >Eagan, Minnesota October 13. 1998 A special City Council me2lmg was held on Tuesday, October 13, 1998 at 5:00 p.m. in the Eagan Municipal Center Community Room. Those in attendance were Mayor Egan and City Councilmembers Awada and Blomquist. City Councilmember Masin arrived at 5 30 p.m. City Councilmember Wachter was absent. Also in attendance were Director of Parks & Recreation Vraa, Chief of Police Geagan and City Administrator Hedges. 1999 AQUATIC FACILITY BUDGET City Administrator Hedg¢S:presen(W the draft 1999 Aquatic Facility budget, stating that this operation is a new service and it has been nebetisary for staff to research operating data on aquatic facilities in other communities and the it(<,prWjk'40.gd itkl;&&.x)n that information He stated that the facility is labor intensive and will require d:lli*`niifti :d s688onal employees along with the 1.9 FTE, The City Administrator briefly reviewed operating supplies and commented on the proposed allocation of $165,000 to debt service and $50,000 for renewal and replacement He stated that the total expenditures are estimated at $887,950 for the operating budget and the projected revenues equal $890.000. Director of Parks & Recreation Vraa presented the estimated revenues for the Aquatic Facility, stating that the user fees have been priced base#$ on a City Council philosophy that the Aquatic Facility will be required to support itself through a* %os:alld will not require a tax subsidy Director of Parks & Recreation Vraa reviewed reseirghi $W assumptions for attendance, further analysis on the proposed budget of the revenues and ex:0.editures, an ij}eilepth review of pricing options, a discussion on valued pricing and additional considerations:ie * ive.10.se8son tickets and other special considerations for admission pricing He stated that all these consider&tipij$;npsylt in a user fee of $7 for daily entrance and a resident season pass priced at $48 for an individuahwfth.Ch subsequent family member at $38, which is based on the cost pricing approach. Director of Parks & Recreation Vraa stated that given this scenario, a family of four would purchase a season pass at 5162, which is equivalent to 23.14 single admissions for the family or 6 per individual. With approximately 12 weeks in the season, this averages one visit every two weeks Mayor Egan raised a queslipq,about the. S11555,000 and whether this amount for debt service is included in the operating budge :f :ititK:kdrr[tiiE ibtof:Hedges stated that the total debt service requirement as agreed in the financing;: -*n add'OW.:by the City Council is included in the operating budget. Mayor Egan asked why the s6iC proposiki:4;at the Eagan facility will generate more users than the St. Louis Park facility. Director of P®Fks & Recreation Vraa stated that the Eagan facility is larger and has a larger population of kids, especially. given fto statistic that approximately 40,000 residents in the City of Eagan are under the age of 18 City Councilmember Awada expressed concern about the cost accounting presented for the concessions, stating that staff needs to prepare additional analysis with a specific program breakdown and whether the concession operation will generate a positive revenue stream. Director of Parks & Recreation Vraa stated that currently, as a part ,o(lhe.expenditures, staffing, electricity and the purchase of merchandise have been budgeted, whichiA;'oftp. - tfi6.proposed revenue stream. He stated that this information can be broken out for specific �banc f feYf9W.at a later budget presentation. Mayor Egan stated that the expenditures, which include a base budget of $637,950, the addition of debt service at $165.000 arW::lenewal and replacgrkrent at $50,000, do not total the $887,950 budget as presented. Director of Par1kr;41tec[aekoR Vrpa.**ed that an amount designated for capital in the amount of $35,000 is the differenceafi#laiitdilf:WWAW:0' budget amount. Director of Parks & Recreation Vraa spoke to the pricing options, stating that the proposal for the City of Eagan for user fees is very similar to daily admissions and season pass arrangements in St. Louis Park, Edina, Richfield. Bloomington and Crystal. He further reviewed pricing structures of other Page 2/Eagan Special City Council Meeting MIA(if8s October 13, 1998 communities outside the metropolitan mar $5 Greater Chicago area, that range from $5 to $12 for daily admission fees. Aquatic Facility will be a recreational opportunity similar to Wild Mountain Water::&lide, Beaver Mountain, first run movies, Camp Snoopy, the Minnesota Zoo and similar type attraction, jol of which charge in the range of $6.50 to an all -day pass at Camp Snoopy at $18.95. Director of Pants' 8 Recreation Vraa went over in detail the logic for pricing the season tickets and spoke to other methods, which include discount books and photo ID being considered by Apple Valley, resident cards which have been tried by various communities and other methods for selling season admission to the facility. City Councilmember Masin stated that her experience with a municipal swimming pool is to encourage..p high daily use and $7 is prohibitive. City Councilmember Awada stated that in her opinion, there stiGUld be rlp.non-resident season passes. City Councilmember Blomquist stated that it was her knowledgg4F1al St. E;cg1i5 Park had issued 8.300 season passes, and they chose to hold back non-resident seasoR::Obsses. :City Councilmember Awada suggested that the City Council consider a special pricing bracketiii . young tots, possibly they should be free. Director of Parks & Recreation Vraa stated that cities have consider id 0.04h hei*d and age as determining factors if there is a special pricing structure for tots. Mayor E98n:04W.:11WANI Aquatic Facility is being built for families and to enhance additional, recreational alternatives for youth, so let's not build in any disincentives with restrictive pricing. City Councilmember Awada again stated that whether the City agrees to either height or age, there should be special pricing, which could be free, for the newborns to approximately 3 year olds. City Councilmember Blomquist agreed that there should be some special pricing consideration given to our youth. City Councilmember Blomquist further asked that staff reanalyze the budget estimates considering a special pricing structure, taking into considerstjptf.that a certain number of the users could be young children, what will this do to the reven4ip�.fgC itKbesed on the user fee proposal presented by staff? Mayor Egan stated that there appea{s w..4p.a 66:iinsus toward a fee that emphasized the family with some reduction for children ages rt w l n ic' apprgxtrnately 3 City Councilmember Awada stated that she agrees with Mayor Egan and furthAw 44estioned whether there could be a further reduction for youth and seniors, similar to ski passes 'arx#:.:-a higher, user fee rate for non-residential. City Councilmember Masin stated that for many yeal'S`ttj6J�tfles of Richfield and Bloomington have accommodated families and youth from the City of Eagan by providing competitive daily admittance fees, as well as family passes. Mayor Egan stated that his biggest question is whether there will be a price resistance at $7. Mayor Egan thanked the City staff for the detailed research and recommendations for the proposed Aquatic Facility budget and especially. 1he facts regarding user fees. He stated that it has been the City Council's philosophy that the AgLold::EiJGiiity,iyllF,iifl "' uired to support itself through user fees and will not require a tax subsidy and re lw.sisfif#6:iblifi§'(ecommendations based on questions and suggestions from the City Council to thett.011 budgei#jiAeting. POLICE DEPARTIONT DEPfTMENTAL PRESENTATION City Administrator Hedgts's>siefe6 fltof'ip6QlFining in 1997, the City Council selected a department to review and analyze as part of the budgetary process with Parks & Recreation receiving a more thorough review the first year. He further stated that it was agreed by the City Council early this spring that the Police Department would be asked to present detailed information about their operations in the budget request for 1999. Chief of Police Geagan commented on the 1997 Annual Report that was distributed to each member of the City Cow)c4 #�:,kMer slated that the department has compiled a presentation that includes each of the prQ....Kj:"ki:fpr the Police Department, including general administration, patrol, investigation, em@ o:. y man agdrA.60 and technical support. support services, communications and animal control. Chief Geagan introduc0¢;fnembers of the,tk*p that compiled the information, including Captain Swanson, Captain Sewald and*'".. i i¢ftbl#VIR;,.ke4438 t Southorn, who were also present for the presentation and discussion. Chief Geagan reviewed staff levels and the Eagan calls for service. He reviewed in some detail both programs and outcomes for community oriented policing Chief Geagan also reviewed special Page 3/EayanSpecial City Council Meeting Minutes October 1l19&8 detective tasks and commented on gang activity statistics during the past two to three years He provided some detail on the status of the more violet He also stated that fraud and forgeries that are computer-related have rease. which has involved some special training for police investigation Chief Geagan also reviewed t mergency management, stating that this was an active part of police operations given the two severe storms that were experienced in May of 1998. He further commented on the Clerical Unit, reasons for the half -person increase for the evidence room and what the City experiences in the operation of its communication center Following brief comments the City Council, Mayor Egan thanked the Police Department for anexcellent prosen1aU �R 611.1 City Administrator Hedges two lawsuits, including arecent Supreme Court decision onthe Johnson Dodd rtufAppeals decision regarding the Country Joe litigation. ADJOURNMENT There being no further business.the meeting waxwadjournedl invited everyone to stay for the collaborative meeting saodqiw�t6i.7:00 P.M, Date at 6:55 p.m. Mayor Egan City Clerk TLH