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11/24/1998 - City Council Special►.« Xk i lr SPECIAL CITY COUNCIL MEETING TUESDAY NOVEMBER 24, 1998 5:00 P.M. EAGAN MUNICIPAL CENTER COMMUNITY ROOM I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. FIVE YEAR C.I.P. PART 111 (1999-2003) ■ Streets and Highways ■ Utilities ■ Parks IV. FIVE YEAR C.I.P. PARTS I & 11(1999-2003) V. OTHER BUSINESS VI. ADJOURNMENT TO a:Z111],',I DATE: MEMO citN of cagan HONORABLE MAYOR & CITYCOUNCILMEMBERS CITY ADMINISTRATOR HEDGES NOVEMBER 20, 1998 SUBJECT: SPECIAL CITY COUNCIL MEETINGINOVEMBER 24,1998 A Special City Council meeting has been scheduled for Tuesday, November 24, 1998 at 5:00 p.m, to consider the 1999-2003 five-year Capital Improvement Program. To make the most efficient use of the available time the City Administrator has arranged the agenda to start with the Part III (Public Infrastructure & Park Acquisition & Development) followed by Part I (General Government Facilities) and concluded with Part II (Vehicles and Equipment). Final approval of the 1999-2003 CIP is tentatively scheduled for the December 15, 1998 City Council meeting when the operating budgets will also be approved. 1999-2003 CAPITAL IMPROVEMENT PROGRAM The City Administrator and Director of Finance in cooperation with all departments have prepared the five-year CIP (1999-2003) for consideration by the City Council. It should be noted that in each case for Part I, Part II, and Part III there is a specific budget proposal for 1999 that requires approval by the City Council. The balance of the years (2000-2003) is considered a planning guideline and represents a plan for future expenditures although, certain items require a considerable amount of preplanning and coordination so their inclusion does acknowledge a certain commitment to the project. PART III PUBLIC INFRASTRUCTURE & PARK ACQUISITION & DEVELOPMENT Streets and Utilities Enclosed on pages _1i through a�__ is a copy of an Executive Summary of the significant projects included in the proposed 1999-2003 Part III CIP for streets and utilities as prepared by the Director of Public Works. FA Included in a separate attachment is the complete proposed 1999-2003 Part III CIP for streets and utilities. The Director of Public Works will provide an explanation of the individual items and seek City Council feedback at the meeting on Tuesday. Park Acquisition & Development The Advisory Parks Commission has reviewed a proposed CIP for the years 1999-2003 and is presenting the information to the City Council for consideration. Enclosed on page Q�is a copy of the proposed projects as presented by the Advisory Parks Commission. Also enclosed on page .21L is a copy of additional detail on the 1999 projects. It would also be appropriate for the City Council to acknowledge the suggestion by the Advisory Parks Commission to conduct a more comprehensive review in July of 1999 of current and future financial resources available for this CIP. This has a significant potential impact on projects proposed for the years 2000 through 2003. The Director of Parks and Recreation will be available to provide an explanation of the projects and to answer questions at the meeting on Tuesday. PART I GENERAL GOVERNMENT FACILITIES The only project suggested for consideration in the Part 1 1999-2003 CIP is the reo ling of Fire Station 2 located on Lone Oak Circle. Enclosed on page is a copy of the current estimate to complete this remodeling. Also enclosed on page A_Q_ is a copy of a memo from Fire Chief Jensen suggesting the benefits of this remodeling taking place during 1999 when the station operations will probably need to be relocated due to the construction on Lone Oak Road. If the project concept is given approval by the City Council, some additional detail review will be undertaken by the City Administrator and Fire Chief to finalize the actual scope of the work before proceeding. Funding for this project would be from the Community Investment Fund. Fire Chief Jensen will be available at the meeting to answer any questions that the City Council may have regarding this proposed project. PART II VEHICLES AND EQUIPMENT The Part II 1999-2003 CIP has been prepared on the same basis as last year's in that a Citywide allocation was used. The process continues the City Council direction of having staff prepare a recommended Part II CIP within authorized spending parameters. Following that direction, all requests were submitted and explained to the City's middle and upper management. The City Administrator and department heads considered the requests and are making the attached recommendation to the City Council for consideration and approval. Given the adjustments that were approved by the Council last year; allowing a catch up allocation and subsequent inflationary adjustments, adequate funding is available to purchase the necessary equipment. The City Council's decisions to continue levying a current tax for equipment and to transfer available money from the General Fund have placed the City's Equipment Revolving Fund on good financial footing without reliance on selling Equipment Certificates. Included in the Part II CIP recommendation is $204,000 to upgrade the MDT units used in the squad cars. This appropriation is advanced from the year 2002 where it originally was programmed. The existing hardware is not currently year 2000 compliant and the cost of bringing it up to date in an old system is a poor investment. Consequently, it is proposed that the entire system be replaced in 1999 rather than doing a current fix and still having old equipment to replace in 2002. A transfer of $126,000 from the Radio Replacement Fund and $70,000 in reserved funds from the General Fund provide for the funding. Also included in the Part II CIP as presented is one additional CairnslRIS Helmet requested by the Fire Department. The department currently has two units acquired through donation. Staff feels that the ultimate number of necessary units is a public policy issue that should be decided by the City Council. The Volunteer Fire Department has desired to have one unit in each fire station rather than trying to cover the entire City with a smaller number of units through placing them in first responder type cars such as Battalion Chief cars. Various arrangements with the City matching donations are also possible. Enclosed on pages a / through _.� are summary information and detailed department information for the Part II CIP. City Administrator W 404`>� MEMO city of eagan TO: THOMAS L HEDGES, CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: NOVEMBER 20, 1998 SUBJECT: S -YEAR CIP (1999-2003) The Public Works Department has completed the preparation of Part III of the 5 -Year Capital Improvement Program (CIP) for 1999 to 2003. This CIP represents a continued refinement and evaluation of our community's infrastructure system. We have estimated the cost and projected sources of revenue necessary to finance the expansion and/or rehabilitation of our transportation and utility system for the next 5 -years. Where possible, this CIP incorporates and compliments the related CIP of Dakota County and MnDOT where it requires the City of Eagan's financial participation. There are various improvements and issues that should be specifically reviewed in consideration of formal adoption to ensure that it can be implemented in an efficient and timely manner. A. Pavement Management Program In October of 1997, the City formally adopted and implemented a Pavement Management Program, which incorporates various pavement maintenance strategies. These strategies can be applied at various optimal times, which can help extend the life expectancy of our transportation system. The Pavement Management Program establishes a measurable goal for pavement condition for both a neighborhood grouping of local streets as well as the entire City's system. An inventory of the pavement condition rating of all of our streets combined with the age and previous maintenance history helps determine which maintenance strategy would be most effective in extending its life expectancy. This process forms the basis for creating the Streets/Highway portion of this CIP. There are six strategies of improvements identified for local streets. a. New Construction — This category applies primarily to the construction of local streets along new alignments where none previously existed. Page 1 b. Reconstruction — This category applies primarily to older streets that have reached or exceeded their initial life expectancy and other operational or structural maintenance improvements would not be cost effective. These streets generally require full excavation and surface reconstruction. C. Recycle — This category applies to streets that have a sound subgrade and aggregate base, but the bituminous surfacing has deteriorated due to age and environmental elements and should be replaced. The bituminous material is crushed and added to the aggregate base and a new bituminous surface is constructed on top. d. Resurface — This category applies to those streets that are structurally sound with a thicker section of asphalt where only one inch +/- needs to be removed and resurfaced. e. Overlay — This category applies to those streets that were originally constructed to City standards and are in generally good condition but need a structural overlay to prolong the original life expectancy by preserving the original structure while it is still sound. In some cases, a full width milling will enhance the adhesion of the overlay and remove minor surface deteriorations. In other instances, routine crack sealing is all that is necessary. f Urban Upgrade — This category pertains basically to gravel, unimproved and/or rural street sections that need full construction efforts to bring it up to current City standards with concrete curb and gutter, storm sewer and trails, if appropriate. B. Collector and Arterial Roadways South Dodd Road (1999.1) -- Dodd Road south of Cliff Road presently exists as a substandard neighborhood collector with a 24' w ide rural design roadway with a 2" bituminous surface installed in 1988. This bituminous overlay was to serve primarily as a dust control measure and no subgrade correction or structural improvements were provided. It had a projected life expectancy of 7 — 10 years which has now been met or exceeded. During this 10 -year period, significant residential development has occurred increasing traffic volumes 4001/o — 500%. With the rural design and narrow roadway, there are no safe accommodations for norrmotorized traffic. Approximately three years ago, there was a pedestrian fatality. Sanitary sewer and/or water main have been installed along various segments of this roadway. There are approximately 30+ residences that take direct access from this one -mile segment of roadway with another 50+ homes from the Lakeview Trail and Waterview neighborhoods. 2. Denmark Avenue Extension (1999.9) — With the United States Postal Service (USPS) concurring with an alignment adjacent to 35E, the extension of Denmark Avenue serving as a frontage road along the east side of 35E and acting as a reliever for Lexington Avenue should now be programmed for 1999. With the continued growth of the commercial and business park near the Promenade development and Home Depot store, the need to extend and connect Denmark Avenue is becoming prudent. However, the City's inability to assess the USPS will result in 100% financing by the City of Eagan. Page 2 3. Highway 55 - West Segment (1999.12) — This project provides for access modifications, median closures and the construction/extension of a frontage road on the south side of Highway 55 from Commers Drive to the current Lawrence Avenue intersection. An application has been submitted for MnDOT participation, which is essential to this project's scheduling in 1999. 4. Cliff Road (2000.2) — This improvement would upgrade Cliff Road from ChesMar Drive through the Lexington Avenue intersection to a 4 -lane divided urban section with trails on both sides. This project was previously denied at a public hearing held in May of 1996 and programmed for 1998- Dakota County will not reconsider this project until the City determines which local street (Park Ridge Drive vs. Oak Chase Road) will be restricted by a raised median. Representatives of the Park Cliff neighborhood continue to request this improvement as soon as possible with full access being provided at Park Ridge Drive. In spite of this impasse, the City Council requested Dakota County to program this improvement for 1999 and extend the improvement to Highway 3. Due to the significant right-of-way acquisition and additional design efforts competing with the County's current program, the soonest they would consider this is 2001. If the improvement was reduced to the original segment of ChesMar Drive through Lexington Avenue, the County may be able to accelerate it to the year 2000. The easterly segment to Highway 3 should be put into a future category, as there are other roadway segments that have a higher priority for improvement. 5. Yankee Doodle Road Extension (2000.4) — A joint traffic impact study being performed by Dakota County, Inver Grove Heights, MnDOT and the City of Eagan is expected to be completed in early 1999. Dakota County has programmed this extension for the year 2001 to allow the completion of an overall subregional study for other County road extensions. Due to the current development applications and the Indirect Source Permit (ISP) condition placed on any future expansion of the West Group, it is recommended that this improvement be programmed as soon as possible which would be 2000- 6. Highway 149 (2002.1) -- Highway 149 from Highway 55 to Wescott Road currently consists of a 2 -lane rural roadway with intermittent tum and bypass lanes. Recent traffic counts indicate that this section of State highway carries 18,000+ vehicles per day, which is quickly exceeding the capacity of a 2 -lane rural highway design. MnDOT does not have this roadway improvement programmed in any of their future work plans. 7. Dodd Road (2003.9) — This segment of Dodd Road (Diffley to Wescott) is currently a 2 -lane rural County road tumback. It carries approximately 3,100 vehicles per day but does not have any paved shoulders or offstreet trails to safely accommodate nonmotorized traffic. The City has received increasing requests for trailways, which cannot be accommodated on the steep side slopes without a reconstruction to urban City standards. At the request of several citizens, this is being placed in the fifth Page 3 year of the CIP to provide the City Council an opportunity to discuss the merits and timing of this improvement. 8. Future (Forseeable/Possible) — I tried to identify potential major roadway improvements that are contained within our Comprehensive Guide Plan and/or required to accommodate major development proposals. Their need is not foreseeable or the funding is not available within the next five years. However, it gives the Council a view of anticipated remaining projects. The cost estimates are very sketchy and their timing would be dictated by additional development and/or traffic congestion pressures. C. Local Street Maintenance Because of the concerted effort of the City of Eagan over the past 8 — 10 years to upgrade all City streets to current standards, the 5 -Year CIP as presented for local street improvements is almost entirely life extending overlays and recycles with the following exception. 1. East Highway 55 South Frontage Road (1999.8) — While technically this frontage road is under the jurisdiction of MnDOT, the City of Eagan is responsible for all maintenance. However, MnDOT may consider participating in the upgrade of this frontage road to City standards if the City agrees to accept the turnback of this MnDOT frontage road. An application has been made for MnDOT financing in 1999. D. Sealcoat Cracksealing and timely sealcoating applications have been shown to be one of the effective preventative maintenance programs for extending the life cycle of streets. Newly surfaced streets are sealcoated 4 — 5 years after original construction. The second application is optimally applied 7 — 9 years thereafter as verified by field inspections. Historically, the program has been maintained at approximately $200,000 per year with the General Fund financing $50,000 per year and the difference being the responsibility of the Major Street Fund. City Maintenance crews were unable to perform the necessary crack sealing during 1998 to accommodate the normal 1999 sealcoating program because of the major cleanup efforts associated with the two 1998 wind storms and the trail rehabilitation efforts needed to implement the new winter trail maintenance program. Subsequently, the year 2000 sealcoating program has more than doubled. E. Signals Presently, there are 57 signalized intersections within the City limits with only two falling totally under the City's jurisdiction. This 5 -Year CIP identifies five additional intersections programmed for signalization with another eight identified in the "Future" category for consideration of programming as needs are identified or specific warrants met. Page 4 7 I. Highway 55 @ Eagandale Boulevard (2001.2) — A recent evaluation of this intersection by MnDOT indicates that this intersection meets all of the warrants identified to justify signalization. However, this intersection has an extremely low accident rate. Subsequently, MnDOT has programmed this intersection for signalization for the year 2001-2002. This CIP is recommending the earlier date. 2. Lexington @ Wescott (Future.8) — The signalization of this intersection requires reconstruction of Wescott Road to provide center left -tum lanes. Due to the impact to the adjacent properties for the widening of the Wescott Road approaches, this reconstruction was not approved at a public hearing for this project in October of 1997. Without specific direction or commitment to this project, it has been placed in the "Future" category. However, the City continues to receive numerous requests from the traveling public for signals at this intersection. 3. Lexington Avenue @ Duckwood (Future.6) — With the recent revision for the access to the Carnage Hills Golf Course from Wescott Woodlands to Duckwood Drive, it is anticipated that increased traffic at this intersection will result in the need for signalization. However, Dakota County has taken the position that they will not finance the signalization of other intersections with lower priority ranking until the Lexington and Wescott intersection has been completed. F. Streetlights This section pertains to major intersection streetlights and 110J local residential neighborhood lights nor continuous streetlighting in any particular commercial/industrial neighborhood or collector/arterial thoroughfares. This program is based on an inventory of needs on our collector and arterial transportation system. 1. Johnny Cake Ridge Road (1999.5) — Installation of this streetlight is in response to the concern raised by an Eagan High School student at a recent Council meeting. Additional streetlighting for the various curves on Johnny Cake Ridge Road to the south are the responsibility of Apple Valley who has been requested to provide similar streetlighting. A. Water —Trunk Distribution This portion of the CIP is somewhat development driven and has been based on the 1996 Comprehensive Water Supply and Distribution Plan. This CIP identifies various trunk water main extensions within and through Inver Grove Heights in accordance with the 1997 Joint Powers Agreement. Pa e B. Water Operations and Facilities This element of the CIP identifies both programmed improvements for Renewal and Replacement (R&R) as well as Supply, Storage and Treatment (SST). The R&R portion pertains primarily to the routine inspection and maintenance of our City wells and pumps. The SST portions are improvements to the system as recommended in the 1996 Comprehensive Water Supply and Distribution Plan. Safari and Yankee Reservoir (1999.2 & 3) — Based on the age and condition of these structures, it is recommended that both the interior and exterior be refurbished and repainted in 1999. The City Council may want to consider the application of the City logo tree and name with the repainting similar to the recently constructed Deerwood Reservoir. C. Trunk Conveyance The trunk sanitary sewer system is virtually complete with no significant programmed improvements anticipated for the next five years except as noted. However, it does identify those few remaining improvements under the "Future" category for information purposes. Highway 55 Lift Station (1999.1) — The existing sanitary sewer lift station located on the south side of Highway 55 near the Inver Grove Heights border should have the wet well and pump size increased to minimize the frequency of operation and related high energy demands. D. Sanitar Sewer — Facility and Operations Because the sanitary sewer system is relatively young and routinely maintained, there are only minor maintenance improvements programmed to the pumping stations along with sealing off ground water infiltration. The update of the Comprehensive Sewer Plan associated with the Comprehensive Guide Plan update may identify additional improvements, which will be addressed with future CIP's. E. Storm Sewer — Trunk Conveyance This section is primarily for the conveyance of surface water runoff and does not address water quality programs. This CIP is also somewhat development driven. However, with the update of the Comprehensive Storm Water Management Plan associated with the Comprehensive Guide Plan update, various modifications to the system may be recommended. These will be addressed in future CIP's. 9 EQUIPMENT This portion of the CIP is presented for the various Divisions (Engineering - 21, Streets - 22, Central Services - 24, Water - 61, Sanitary - 62). They have all maintained the same 5 -year totals while allocating those dollars differently within each respective year based on the needs and life cycle of the various pieces of equipment. An extensive 20 -year projection has been performed by the Equipment Maintenance Division, which is addressed under Part Il of the City's overall CIP. Hundreds of personnel hours have been applied towards the evaluation, compilation, calculation and preparation of this Comprehensive 5 -Year CIP update. 1 would like to acknowledge the dedicated personnel of the Public Works Department for their effort, diligence, and innovation in helping to present this document to the City Council and the general public so that the growth of our community can be planned and guided in an orderly and fiscally responsible fashion. This document allows the necessary advanced planning, preliminary design and interagency programming and funding applications. There are three major steps in the implementation of major infrastructure improvements; 1) long-range planning and programming (CIP), 2) scheduling the programmed improvement for the next available construction season, and 3) approving a project and awarding a contract as the result of the public hearing process. This document represents the very foundation for all future public improvements to progress. We look forward to presenting the information contained in this document to the City Council and citizens of Eagan. We would be happy to discuss the merits of any proposed modifications. L'Rpectfull submitted, CJ"r�Yrw% �lw► �5 A Co1%r`Z- Director of Public Works TAC/jj Cc: Russ Matthys, City Engineer Arnie Erhart, Superintendent of Streets/Equipment Wayne Schwan, Superintendent of Utilities Tom Struve, Public Works Coordinator Attachment: 5 -Year CIP (1999 - 2003) Page ? /D PUBLIC WORKS DEPT. 5 YR. CIP (1999-2003) CATEGORY TOTALS • STREETS AND HIGHWAYS 530,185,000 • ARTERIAL AND COLLECTOR ROADS $18,130,000 • LOCAL STREETS $10,375,000 • SEALCOAT MAINTENANCE $ 1,165,000 • SIGNALS $ 467,000 • STREETLIGHTS (MAJOR INTERSECTIONS) $ 46,300 • UTILITIES S 5,208,000 • WATER • TRUNK DISTRIBUTION SYSTEM S1,266,700 • OPERATIONS AND FACILITIES $ 3,270,000 • SANITARY SEWER • TRUNK COLLECTION SYSTEM $ 52,000 • OPERATIONS AND FACILITIES $ 20,000 • STORM SEWER • TRUNK CONVEYANCE SYSTEM S 599,000 • OPERATIONS AND FACILITIES • WATER QUALITY GRAND TOTALS $35,393,000* $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000.000 $15.000,000 f14.45t.s57 1 rv4OWy}, $10,000,000 $5,000,000 1 4� $0 1999 G.CIP99 03/Sum99-031Grand Chart 5 -YEAR - PUBLIC WORKS DEPARTMENT Summary 1999-2003 $9.290,404 $4,923,880 $4,746.44B $3.601,521 2000 2001 2002 2003 Years $33.440.350 Future $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 -- $10,000,000 8 b $5,000,000 - No O r N $0 1999 1111 L98 G CIP99-03/Sum9"3f$um ryC1 w,1 5 -YEAR - PUBLIC WORKS DEPARTMENT PUBLIC WORKS DEPARTMENT 1999-2003 m m m - a m o o_ "aa' o N M 0 2000 2001 2002 2003 Years O Streets/Highways ❑ Utilities ❑ Equipment 0 Future 5 -YR CIP - PUBLIC WORKS ARTERIAL & COLLECTOR IMPROVEMENTS (1999 - 2003) $35,000,000 $30.000,000 $25,000.000 $20,000,000 $15,000,000 $10,000,000 $9,097,000 I $5,000,000 --ll $3.300.000 � / $2,283,650 .000 $1.2345.000 �� $2,213,380so ,.. 0 1999 2000 2001 2002 2003 Years $29.924,300 Future $5,000,000 $4.500.000 54,000.000 ` $3,500.000 $3.000.000 $2,500.000 $2,D00,000 $1,500,000 $1.000.000 $500,000 $0 5 -YR CIP - PUBLIC WORKS DEPT Local Street Improvements 1999-2003 2001 fiu7 Years u m.W 2003 500,000 450,000 400,000 350.000 300,000 250,000 200,000 150,000 100,000 50.000 0 5 -YR CIP - PUBLIC WORKS DEPT Sealcoat 1999-2003 1999 2000 11/20198 i Mb�snalc t 99l 190,600 194,800 - - 2001 2002 Years 289.300 2003 5 -YR CIP - PUBLIC WORKS DEPT SIGNALS 1999-2003 $1,000,000 5900,000 — — $800,000 500,000 v $600.000 -- $500,000 $142,500 m $o $o 2001 2002 2003 YEARS $908.000 Future $225.000 1999 Mi $142,500 m $o $o 2001 2002 2003 YEARS $908.000 Future $14,000 A` $12.000 $10.000 $6.000 I $4.000 $2.000 $0 $12.400 mmmff-7t�FM 5 -YR CIP PUBLIC WORKS DEPARTMENT STREETLIGHTS (1999-2003) $10,1()() 2000 $6.`.M >IAMOM 1=.OW -- 1.0w.ow l '� eor,eoo I MOM ! -- ccw a iHIRKPC"l 5 -YR CIP - PUBLIC WORKS DEPT Water Trunk Distribution System 1999-2003 361.800 U 0 0 M9 2000 2001 2002 2003 Years 1.261.000 Future 2,500,000 � rrf O 1.500.000 +nLIrri If, 5 -YR CIP - PUBLIC WORKS DEPT System Operation and Facilities - Water 1999-2003 1999 2000 11120M I'\hudgei\993Sy5fi1 0 40,000 2001 2002 2003 Years 300.000 250,000 \) 200.000 150,000 100,000 52,000 50.000 - ------ 0 - -- 1999 10/30M G.CIP99.091SANITARY SEWER TRUNK/CHART 5 -YR CIP -PUBLIC WORKS DEPT Sanitary Sewer - Trunk Conveyance 1999-2003 0 2000 0 2001 Years 270,000 0 0 f f 2002 2003 Fuhxe 25,000 1 20,000 �V 15,000 10,000 5,000 0 5 -YR CIP - PUBLIC WORKS DEPT System Operation and Facilities - Sewer 1999-2003 1999 2000 ,1120198 i.%budget%993sys62 0 2001 Years 0 2002 2003 5 -YR CIP - PUBLIC WORKS DEPT Storm Sewer - Conveyance 1999-2003 $1,200,000 $800,000 W $600,000 $545,800 $400,000 $200,000 $53,600 $0 0 1999 2000 IM Years 2002 rztifxl $1,079.050 future $45,000 $40,000 -- $35,000 $30,000 $25,000 $20,000 $20,000 �l% / - $15,000 $10,000 $5,000 j so 1999 5 -YR CIP - PUBLIC WORKS DEPT EQUIPMENT - ENGINEERING (1999 - 2000) $39,200 NNFTIN�5 - - $18,000 so 2001 2002 YEARS $20.000 i i i 1 The following projects have been reviewed by the Advisory Parks Commission and are being recommended to the City Council For consideration in the 1999-2003 C1P 1999 Project Cos/ • Playground installation - Evergreen Park (Paid from 1998 appropriations) • Second phase - Walden Heights Park S 85,000 • Rahn Tennis Courts 35,000 • AcquisitionDon Grant property 240,000 • Property Repair/Other - Don Grant property 25,000 • Driveway Access - Patrick Eagan Park 25,0000 • Soil Correction - Captain Dodd Park 25,000' *Projects not previously identified or formally reviewed as part of any pervious approvals 2000 • Three playgrounds S 75,000 • Blackhawk Park parking lot lights 30,000 • Lexington parking lot lights 70,000 • Thomas Lake Park parking lot 25,000 • North Park 100,000 2001 • Three playgrounds $75,000 • Shelter, Captain Dodd Park 20,000 • Shelter, Ridgecliff Park 20,000 • Shelter, Slaters Acres Park 20,000 2002 • Three Playgrounds 575,000 • Peridot Path Trail 10,000 • Meadowlands Park Trail 10,000 2003 • Lexington Diffley Athletic Field Lights 5180,000 • Bur Oaks Park Trail/Bridge 30,000 • Carlson Lake Dock 20,000 • Two Playgrounds 50,000 Years 2000 through 2003 will be reviewed each year for reconsideration and recommendation. Staff is also suggesting that in July of 1999, a complete review of all projects be undertaken. Additional funds will have come into the Park Site Fund since the Commission first began this prioritization task in July of 1997 Summary: 1999 CIP Park Site Dedication Fund Walden Heights Park: Phase II S 85,000 Rahn park Tennis Court Repair 35,000 Acquisition: Don Grant property 240,000 Property Repair Don Grant Parcel 25,000 Driveway Access: Patrick Eagan Park 25,000 Capt. Dodd Park: Soil Correction 25,000 Evergreen Park: Playground replacement NIA Walden Heights Park - Phase 11: Phase I was initiated in 1998 with grading, seeding, parking and trail improvements. Phase II includes the installation of playground equipment, ball field backstop, landscaping, and signage. Rahn Park Tennis Court: This project was scheduled for 1998 but was postponed as a result of the severe windstorm damage suffered in the spring of 1998. The project requires the removal of the existing court surface and sub -grade material. A new surface will be installed over better sub -grade materials. The current courts have severe cracking and deflection. Acquisition: Additional land adjacent to Moonshine Park, the Don Grant parcel, is planned for acquisition. This acquisition has been approved by the City Council, subject to a purchase agreement, which is being finalized. Property repair - Don Grant: With the acquisition of the Don Grant parcel, there will be some site work required. Demolition of the old swimming pool, which has been unusable for a number of years and repair of the septic system to meet State requirements will need to be completed. Driveway Access - Patrick Eaean Park: Funding to allow for the extension of Northview Park Road into Patrick Eagan Park as a shared access with United Methodist Church. Capt. Dodd Park - Soil Correction , As a result of contaminated soils being washed onto Captain Dodd Park years ago, the department has processed the necessary closure documents with the State and County to resolve the issue of any potential contamination with the park's users. The plan calls for importing soils to "cap" the site and re -vegetate it. Evergreen Park - Playground Installation: Originally scheduled in 1998 as one of four park playgrounds for replacement. Although the equipment was ordered it was not installed because of the work effort required as a result of the spring storms. This work will cam over into next year's installation schedule. The equipment was paid for from 1998 appropriations. W •J STATION 2 REMODELING Parking Lot (Curb, Gutter, Surface) Garage Doors A) Door Replacement B) Manual Operation for Power Outage C) Weather Striping Roof - New (Add insulation to min. requirements) Carpet (Upstairs & 2 offices down) Painting (Inside & Out) Sign (Marquee out front) Upstairs (Paneling, sheetrock, new ceiling tiles, lighting Kitchen A) Downstairs - Relocate to upstairs and change downstairs to storage room) Bathrooms - Upgrade to A.D A standards Ceiling Fans - Install and guards on all Furniture - Replace upstairs area and offices Exterior Brick - Repair and wash and seal Sub -total Contingency (12%) TOTAL cc: Craig Jensen - Fire Chief Dave Diloia - Battalion Chief Mark Adam - Battalion Chief Scott Wood - Sta. 2 Commander Mark Sportelli - Station Manager G:1P.M9PAPSoho 2Re, o*hmg. 3:1 30,000 3,000 18,000 5,000 8,000 -0- 21,000 2,500 5,000 K00 $141,000 16.920 $157,920 CITY OF EAGAN MEMO TO: Tom Hedges, City Administrator Gene VanOverbecke, Director of Finace FROM: Craig Jensen, Fire Chief DATE: November 19, 1998 SUBJECT: CIP Part 1, Fire Station Two Remodel Enclosed please find an estimate of the cost associated with the remodeling of Fire Sta. #2 located on Lone Oak Circle. It would be in the best interest of the City to proceed with this project in 1999. With the reconstruction of Lone Oak Road, the personnel at this station will have difficulty in getting to the station in time throughout the road reconstruction project. The station personnel and equipment will have to be located to a temporary location if plans for the road reconstruction remain as they are. The fire department is looking into locating one of the trucks at Dart Transit, and possibly locating one truck at Fire Administration Sta. #2 will have a very poor response to fire and/or medicals for this period of time. We will do everything in our power to insure that the best service possible is supplied to the community. If you have any questions, please contact me via my digital pager 651-610-2671 Craig Jensen - Fire Chief VEHICLES AND EQUIPMENT SUMMARY BY YEAR BY DEPARTMENT 1999 Information Technologies $ Community Development Police Fire Engineering Streets Parks & Rec/Tree Conservation Water 1999 Totals 2000 Information Technologies Finance Community Development Police Fire Engineering Streets Parks & Rec/Tree Water Sanitary Sewer 2000 Totals 2001 Conservation Information Technologies Finance Police Fire Engineering Central Services Streets Parks & Rec/Tree Water Sanitary Sewer 2001 Totals 2002 Conservation Information Technologies Finance Community Development Police Fire Central Services Streets Parks & Rec/Tree Conservation Water Sanitary Sewer 2002 Totals Equipment Revolving Fund 52,000 65,000 399,200 25,000 20,000 387,700 218,000 $1,166,900 $ 20,000 18,000 30,000 197,200 60,000 27,500 268,400 161,000 $782,100 $ 158,000 18,000 648,300 220,000 15,000 60,000 159,100 185,000 $1,463,400 $ 46,000 18,000 16,500 218,300 123,000 9,000 378,300 195,000 $1,004,100 User Fees $ 45,000 $ 37,000 37,000 $ 74,000 $ 20,000 50,000 $ 70,000 $ 17,000 20,000 $ 37,000 $ 45,000 VEHICLES AND EQUIPMENT (CONP'D) Equipment Revolving Fund 2003 Information Technologies $ 32,500 Community Development 17,000 Police 239,400 Fire 775,000 Engineering 20,000 Streets 279,700 Parks & Rec/Tree Conservation 53,000 Water $ 20,000 Sanitary Sewer 20,000 2003 Totals $1,416,600 $ 40,000 SUMMARY BY DEPARTMENT Equipment Revolving Fund User Fees Information Technologies Finance Community Development Police Fire Engineering Central Services Streets Parks & Rec/Tree Conservation Water Sanitary Sewer $ 308,500 54,000 128,500 1,702,400 1,203,000 82,500 69,000 1,473,200 812,000 $139,000 127,000 $5,833,100 $266,000 30 TT o or Vn-c VEHICLES AND EQUIPMENT BY DEPARTMENT - 1999 Equipment Revolvina Fund Information Technologies File Server Memory (City/PD/Maint) $ 6,000 Four 10/100 Base -T Hubs 8,000 Network Software Upgrade 5,000 NT Exchange Server for City e-mail System 8,000 GIS Plotter 25,000 $ 52,000 Community Development Workstation Improvements $ 50,000 Vehicle (replace #503) 15,000 $ 65,000 Police 6 Full Size Crown Victoria Squads $ 126,600 2 Detective Replacements 28,100 Photo Imaging System 32,500 Payroll Program Replacement 8,000 MDT Upgrade (Advanced from 2002) 204,000 $ 399,200 Fire CairnsIRIS Helmet $ 25,000 $ 25,000 Engineering Inspection Vehicle (replace #104) $ 20,000 $ 20,000 Streets 1 -ton Dump Truck (replace #128) $ 39,100 1 -ton Sign Truck/Plow Truck (replace #127) 39,100 %-ton Pickup (replace #148) 15,500 Single -axle Dump (replace #119) 92,000 Single -axle Dump (replace #129) 92,000 Tandem Dump (replace #125) 110,000 $ 37,700 Parks & Rec./Tree Conservation 2 -Toro 580D Mower replace #328 & #329) 1 -ton 4X4 Dump Truck (replace #311) Vehicle (replace #500) 1 -ton 4X4 Dump Truck (new) Water %-ton 4X4 Pickup with Plow (replace #214 & #213) Mini -Van (replace #208) Total 3/ $ 130,000 38,000 15,000 35 000 218,000 Yw[.f.lwIoIf. User Fees $ 25,000 20,000 $ 45,000 $ 45,000 VEHICLES AND EQUIPMENT BY DEPARTMENT - 2000 Information Technologies T 1 Upgrade Network Hubs Software Replacement Finance Election Equipment Community Development Vehicle (replace #506) Vehicle (replace #509) Police Full Size Crown Victoria Replacements Detective Vehicle Replacements (2) High Capacity Copier Equipment Revolving Fund $ 10,000 5,000 5,000 $ 20,000 $ 18,000 $ 18,000 $ 15,000 15,000 $ 30,000 (7)$ 152,600 29,600 15,000 $ 197,200 Fire Battalion Chief Vehicle Replacement $ 35,000 CairnsIRIS Helmet 25,000 $ 60,000 Engineering Survey Inspection Vehicle (replace #111) $ 20,000 Plotter 7,500 $ 27,500 Streets Roger (replace #137) $ 10,600 Single Axle Dump Truck (replace #143 & #113)195,200 1 -ton Dump Truck (replace #121) 40,300 %-ton 4X4 Pickup (replace #149) 22,300 $ 268,400 Parks & Rec./Tree Conservation Toro 72M Mower (2) (replace #336 & #338) $ 46,000 Toro 580 Mower Upgrade from #326 65,000 1 -ton Pickup (replace #316) 25,000 %-ton 4X4 Pickup (replace #304) 25,000 $ 161,000 Water %-ton Pickup (replace #204) %-ton Pickup (replace 4216) 30Z User Fees $ 20,000 17,000 $ 37,000 VEHICLES & EQUIPMENT -BY DEPARTMENT -2000 (CONT'D) Sanitary Sewer if -ton Pickup (replace #220) %-ton Pickup (replace #217) Total 33 Equipment Revolving Fund User Fees $ 20,000 17,000 $ 37,000 $ 782,100 $ 74,000 VEHICLES AND EQUIPMENT BY DEPARTMENT - 2001 Information Technologies Network Switch (2) Telephone System Finance Election Equipment Police Full Size Crown Victoria Replacements Full-size Crown Victoria -New MDT for New Squad Car Detective Vehicle Replacement Dispatch Consoles -Replacements (2) Fire Rescue Command Vehicle (replaces light rescue vehicle) Engineering Plan -size Copier-replacement/upgrade Central Services Automatic Vehicle Washer Streets 1 -ton Dump (replace #120) Backhoe (replace #123) Melter (replace #136) Skid Steer (replace #140) Equipment Revolvina Fund $ 8,000 150,000 $ 158,000 $ 18,000 $ 18,000 (9) $202,500 22,500 8,000 15,300 400,000 $ 648,300 $ 220,000 $ 220,000 $ 15,000 $ 15,000 $ 60,000 $ 60,000 $ 41,400 54,500 32,700 30,500 $159,100 Parks & Rec./Tree Conservation Toro GM72 Mower (2) (replaces #335 & #337) $ 46,000 Mini -Van (replace #300) 23,000 Chipper (replace #344) 40,000 1 -ton 4X4 Dump Truck with Flow -New 38,000 1 -ton 4X4 Dump Truck (replace #319) 36,000 $185,000 Water '.-ton Pickup (replace #202) Sanitary Sewer Cab & Chassis (replace #212) User Fees $ 20,000 $ 20,000 $ 50,000 $ 50,000 Total $1,463,400 $ 70,000 . R IV VEHICLES AND EQUIPMENT BY DEPARTMENT - 2002 Information Technologies City Hall File Server Network Software Network Hubs Finance Election Equipment Community Development Vehicle (replace #510) Police Full Size Crown Victoria Replacements (8) Detective Vehicle Replacement Warning Siren Replacement Fire Battalion Chief Vehicle Replacement Refurbishment of 1998 Peterbuilt Pumper Central Services Copy Machine Replacement Streets %-ton 4X4 (replace #105) Motor Grader (replace #112) Air Compressor (replace #133) Loader w/Plow & wing (replace 4144) Parks & Rec./Tree Conservation Toro Parkmaster Reel Mower (replace #327) %-ton 4X4 Pickup (replace #310) 2 -ton Flatbed Dump (replace #313) Skid Steer Loader -New Tree Spader-Replacement Water %-ton Pickup (replace #205) Sanitary Sewer %-ton Pickup (replace #210) Total Equipment Revolvina Fund $ 35,000 5,000 6,000 $ 46,000 $ 18,000 $ 18,000 $ 16,500 $ 16,500 $ 185,600 15,900 16,800 $ 218,300 $ 36,000 65,000 $ 123,000 $ 9,000 $ 9,000 $ 23,500 170,000 16,800 168,000 $ 378,300 $ 55,000 28,000 38,000 36,000 38,000 $ 195,000 $1,004,100 t%APr FPPA $ 17,000 $ 17,000 $ 20,000 $ 20,000 $ 37,000 VEHICLES AND EQUIPMENT BY DEPARTMENT - 2003 Information Technologies Maintenance File Server Tape Backup System Coumunity Development Vehicle (replace #504) Police FuI -size Crown Victoria Squads (7) Detective Vehicle Replacement (2) Full-size Crown Victoria -New MDT/PC for New Vehicle Fire Aerial Platform Replacement Engineering Inspection Vehicle (replace #106) Streets Loader (replace #145) Single -axle Dump (replace #142) Parke 4 Rec./Tree Conservation Toro Groundmaster (replace #339) %-ton Pickup (replace #320) Water 1 -ton Utility (replace 4211) Sanitary Sewer N -ton Pickup (replace #209) Total 0 Equipment Revolving Fund User Fees $ 25,000 7,500 $ 32,500 $ 17,000 $ 17,000 $ 173,600 33,000 24,800 8,000 $ 239,400 $ 775,000 $ 775,000 $ 20,000 $ 20,000 $ 173,000 106,700 $ 279,700 $ 25,000 28,000 $ 53,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $1,416,600 $ 40,000 ►.« Xk i lr SPECIAL CITY COUNCIL MEETING TUESDAY NOVEMBER 24, 1998 5:00 P.M. EAGAN MUNICIPAL CENTER COMMUNITY ROOM I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. FIVE YEAR C.I.P. PART 111 (1999-2003) ■ Streets and Highways ■ Utilities ■ Parks IV. FIVE YEAR C.I.P. PARTS I & 11(1999-2003) V. OTHER BUSINESS VI. ADJOURNMENT TO a:Z111],',I DATE: MEMO citN of cagan HONORABLE MAYOR & CITYCOUNCILMEMBERS CITY ADMINISTRATOR HEDGES NOVEMBER 20, 1998 SUBJECT: SPECIAL CITY COUNCIL MEETINGINOVEMBER 24,1998 A Special City Council meeting has been scheduled for Tuesday, November 24, 1998 at 5:00 p.m, to consider the 1999-2003 five-year Capital Improvement Program. To make the most efficient use of the available time the City Administrator has arranged the agenda to start with the Part III (Public Infrastructure & Park Acquisition & Development) followed by Part I (General Government Facilities) and concluded with Part II (Vehicles and Equipment). Final approval of the 1999-2003 CIP is tentatively scheduled for the December 15, 1998 City Council meeting when the operating budgets will also be approved. 1999-2003 CAPITAL IMPROVEMENT PROGRAM The City Administrator and Director of Finance in cooperation with all departments have prepared the five-year CIP (1999-2003) for consideration by the City Council. It should be noted that in each case for Part I, Part II, and Part III there is a specific budget proposal for 1999 that requires approval by the City Council. The balance of the years (2000-2003) is considered a planning guideline and represents a plan for future expenditures although, certain items require a considerable amount of preplanning and coordination so their inclusion does acknowledge a certain commitment to the project. PART III PUBLIC INFRASTRUCTURE & PARK ACQUISITION & DEVELOPMENT Streets and Utilities Enclosed on pages _1i through a�__ is a copy of an Executive Summary of the significant projects included in the proposed 1999-2003 Part III CIP for streets and utilities as prepared by the Director of Public Works. FA Included in a separate attachment is the complete proposed 1999-2003 Part III CIP for streets and utilities. The Director of Public Works will provide an explanation of the individual items and seek City Council feedback at the meeting on Tuesday. Park Acquisition & Development The Advisory Parks Commission has reviewed a proposed CIP for the years 1999-2003 and is presenting the information to the City Council for consideration. Enclosed on page Q�is a copy of the proposed projects as presented by the Advisory Parks Commission. Also enclosed on page .21L is a copy of additional detail on the 1999 projects. It would also be appropriate for the City Council to acknowledge the suggestion by the Advisory Parks Commission to conduct a more comprehensive review in July of 1999 of current and future financial resources available for this CIP. This has a significant potential impact on projects proposed for the years 2000 through 2003. The Director of Parks and Recreation will be available to provide an explanation of the projects and to answer questions at the meeting on Tuesday. PART I GENERAL GOVERNMENT FACILITIES The only project suggested for consideration in the Part 1 1999-2003 CIP is the reo ling of Fire Station 2 located on Lone Oak Circle. Enclosed on page is a copy of the current estimate to complete this remodeling. Also enclosed on page A_Q_ is a copy of a memo from Fire Chief Jensen suggesting the benefits of this remodeling taking place during 1999 when the station operations will probably need to be relocated due to the construction on Lone Oak Road. If the project concept is given approval by the City Council, some additional detail review will be undertaken by the City Administrator and Fire Chief to finalize the actual scope of the work before proceeding. Funding for this project would be from the Community Investment Fund. Fire Chief Jensen will be available at the meeting to answer any questions that the City Council may have regarding this proposed project. PART II VEHICLES AND EQUIPMENT The Part II 1999-2003 CIP has been prepared on the same basis as last year's in that a Citywide allocation was used. The process continues the City Council direction of having staff prepare a recommended Part II CIP within authorized spending parameters. Following that direction, all requests were submitted and explained to the City's middle and upper management. The City Administrator and department heads considered the requests and are making the attached recommendation to the City Council for consideration and approval. Given the adjustments that were approved by the Council last year; allowing a catch up allocation and subsequent inflationary adjustments, adequate funding is available to purchase the necessary equipment. The City Council's decisions to continue levying a current tax for equipment and to transfer available money from the General Fund have placed the City's Equipment Revolving Fund on good financial footing without reliance on selling Equipment Certificates. Included in the Part II CIP recommendation is $204,000 to upgrade the MDT units used in the squad cars. This appropriation is advanced from the year 2002 where it originally was programmed. The existing hardware is not currently year 2000 compliant and the cost of bringing it up to date in an old system is a poor investment. Consequently, it is proposed that the entire system be replaced in 1999 rather than doing a current fix and still having old equipment to replace in 2002. A transfer of $126,000 from the Radio Replacement Fund and $70,000 in reserved funds from the General Fund provide for the funding. Also included in the Part II CIP as presented is one additional CairnslRIS Helmet requested by the Fire Department. The department currently has two units acquired through donation. Staff feels that the ultimate number of necessary units is a public policy issue that should be decided by the City Council. The Volunteer Fire Department has desired to have one unit in each fire station rather than trying to cover the entire City with a smaller number of units through placing them in first responder type cars such as Battalion Chief cars. Various arrangements with the City matching donations are also possible. Enclosed on pages a / through _.� are summary information and detailed department information for the Part II CIP. City Administrator W 404`>� MEMO city of eagan TO: THOMAS L HEDGES, CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: NOVEMBER 20, 1998 SUBJECT: S -YEAR CIP (1999-2003) The Public Works Department has completed the preparation of Part III of the 5 -Year Capital Improvement Program (CIP) for 1999 to 2003. This CIP represents a continued refinement and evaluation of our community's infrastructure system. We have estimated the cost and projected sources of revenue necessary to finance the expansion and/or rehabilitation of our transportation and utility system for the next 5 -years. Where possible, this CIP incorporates and compliments the related CIP of Dakota County and MnDOT where it requires the City of Eagan's financial participation. There are various improvements and issues that should be specifically reviewed in consideration of formal adoption to ensure that it can be implemented in an efficient and timely manner. A. Pavement Management Program In October of 1997, the City formally adopted and implemented a Pavement Management Program, which incorporates various pavement maintenance strategies. These strategies can be applied at various optimal times, which can help extend the life expectancy of our transportation system. The Pavement Management Program establishes a measurable goal for pavement condition for both a neighborhood grouping of local streets as well as the entire City's system. An inventory of the pavement condition rating of all of our streets combined with the age and previous maintenance history helps determine which maintenance strategy would be most effective in extending its life expectancy. This process forms the basis for creating the Streets/Highway portion of this CIP. There are six strategies of improvements identified for local streets. a. New Construction — This category applies primarily to the construction of local streets along new alignments where none previously existed. Page 1 b. Reconstruction — This category applies primarily to older streets that have reached or exceeded their initial life expectancy and other operational or structural maintenance improvements would not be cost effective. These streets generally require full excavation and surface reconstruction. C. Recycle — This category applies to streets that have a sound subgrade and aggregate base, but the bituminous surfacing has deteriorated due to age and environmental elements and should be replaced. The bituminous material is crushed and added to the aggregate base and a new bituminous surface is constructed on top. d. Resurface — This category applies to those streets that are structurally sound with a thicker section of asphalt where only one inch +/- needs to be removed and resurfaced. e. Overlay — This category applies to those streets that were originally constructed to City standards and are in generally good condition but need a structural overlay to prolong the original life expectancy by preserving the original structure while it is still sound. In some cases, a full width milling will enhance the adhesion of the overlay and remove minor surface deteriorations. In other instances, routine crack sealing is all that is necessary. f Urban Upgrade — This category pertains basically to gravel, unimproved and/or rural street sections that need full construction efforts to bring it up to current City standards with concrete curb and gutter, storm sewer and trails, if appropriate. B. Collector and Arterial Roadways South Dodd Road (1999.1) -- Dodd Road south of Cliff Road presently exists as a substandard neighborhood collector with a 24' w ide rural design roadway with a 2" bituminous surface installed in 1988. This bituminous overlay was to serve primarily as a dust control measure and no subgrade correction or structural improvements were provided. It had a projected life expectancy of 7 — 10 years which has now been met or exceeded. During this 10 -year period, significant residential development has occurred increasing traffic volumes 4001/o — 500%. With the rural design and narrow roadway, there are no safe accommodations for norrmotorized traffic. Approximately three years ago, there was a pedestrian fatality. Sanitary sewer and/or water main have been installed along various segments of this roadway. There are approximately 30+ residences that take direct access from this one -mile segment of roadway with another 50+ homes from the Lakeview Trail and Waterview neighborhoods. 2. Denmark Avenue Extension (1999.9) — With the United States Postal Service (USPS) concurring with an alignment adjacent to 35E, the extension of Denmark Avenue serving as a frontage road along the east side of 35E and acting as a reliever for Lexington Avenue should now be programmed for 1999. With the continued growth of the commercial and business park near the Promenade development and Home Depot store, the need to extend and connect Denmark Avenue is becoming prudent. However, the City's inability to assess the USPS will result in 100% financing by the City of Eagan. Page 2 3. Highway 55 - West Segment (1999.12) — This project provides for access modifications, median closures and the construction/extension of a frontage road on the south side of Highway 55 from Commers Drive to the current Lawrence Avenue intersection. An application has been submitted for MnDOT participation, which is essential to this project's scheduling in 1999. 4. Cliff Road (2000.2) — This improvement would upgrade Cliff Road from ChesMar Drive through the Lexington Avenue intersection to a 4 -lane divided urban section with trails on both sides. This project was previously denied at a public hearing held in May of 1996 and programmed for 1998- Dakota County will not reconsider this project until the City determines which local street (Park Ridge Drive vs. Oak Chase Road) will be restricted by a raised median. Representatives of the Park Cliff neighborhood continue to request this improvement as soon as possible with full access being provided at Park Ridge Drive. In spite of this impasse, the City Council requested Dakota County to program this improvement for 1999 and extend the improvement to Highway 3. Due to the significant right-of-way acquisition and additional design efforts competing with the County's current program, the soonest they would consider this is 2001. If the improvement was reduced to the original segment of ChesMar Drive through Lexington Avenue, the County may be able to accelerate it to the year 2000. The easterly segment to Highway 3 should be put into a future category, as there are other roadway segments that have a higher priority for improvement. 5. Yankee Doodle Road Extension (2000.4) — A joint traffic impact study being performed by Dakota County, Inver Grove Heights, MnDOT and the City of Eagan is expected to be completed in early 1999. Dakota County has programmed this extension for the year 2001 to allow the completion of an overall subregional study for other County road extensions. Due to the current development applications and the Indirect Source Permit (ISP) condition placed on any future expansion of the West Group, it is recommended that this improvement be programmed as soon as possible which would be 2000- 6. Highway 149 (2002.1) -- Highway 149 from Highway 55 to Wescott Road currently consists of a 2 -lane rural roadway with intermittent tum and bypass lanes. Recent traffic counts indicate that this section of State highway carries 18,000+ vehicles per day, which is quickly exceeding the capacity of a 2 -lane rural highway design. MnDOT does not have this roadway improvement programmed in any of their future work plans. 7. Dodd Road (2003.9) — This segment of Dodd Road (Diffley to Wescott) is currently a 2 -lane rural County road tumback. It carries approximately 3,100 vehicles per day but does not have any paved shoulders or offstreet trails to safely accommodate nonmotorized traffic. The City has received increasing requests for trailways, which cannot be accommodated on the steep side slopes without a reconstruction to urban City standards. At the request of several citizens, this is being placed in the fifth Page 3 year of the CIP to provide the City Council an opportunity to discuss the merits and timing of this improvement. 8. Future (Forseeable/Possible) — I tried to identify potential major roadway improvements that are contained within our Comprehensive Guide Plan and/or required to accommodate major development proposals. Their need is not foreseeable or the funding is not available within the next five years. However, it gives the Council a view of anticipated remaining projects. The cost estimates are very sketchy and their timing would be dictated by additional development and/or traffic congestion pressures. C. Local Street Maintenance Because of the concerted effort of the City of Eagan over the past 8 — 10 years to upgrade all City streets to current standards, the 5 -Year CIP as presented for local street improvements is almost entirely life extending overlays and recycles with the following exception. 1. East Highway 55 South Frontage Road (1999.8) — While technically this frontage road is under the jurisdiction of MnDOT, the City of Eagan is responsible for all maintenance. However, MnDOT may consider participating in the upgrade of this frontage road to City standards if the City agrees to accept the turnback of this MnDOT frontage road. An application has been made for MnDOT financing in 1999. D. Sealcoat Cracksealing and timely sealcoating applications have been shown to be one of the effective preventative maintenance programs for extending the life cycle of streets. Newly surfaced streets are sealcoated 4 — 5 years after original construction. The second application is optimally applied 7 — 9 years thereafter as verified by field inspections. Historically, the program has been maintained at approximately $200,000 per year with the General Fund financing $50,000 per year and the difference being the responsibility of the Major Street Fund. City Maintenance crews were unable to perform the necessary crack sealing during 1998 to accommodate the normal 1999 sealcoating program because of the major cleanup efforts associated with the two 1998 wind storms and the trail rehabilitation efforts needed to implement the new winter trail maintenance program. Subsequently, the year 2000 sealcoating program has more than doubled. E. Signals Presently, there are 57 signalized intersections within the City limits with only two falling totally under the City's jurisdiction. This 5 -Year CIP identifies five additional intersections programmed for signalization with another eight identified in the "Future" category for consideration of programming as needs are identified or specific warrants met. Page 4 7 I. Highway 55 @ Eagandale Boulevard (2001.2) — A recent evaluation of this intersection by MnDOT indicates that this intersection meets all of the warrants identified to justify signalization. However, this intersection has an extremely low accident rate. Subsequently, MnDOT has programmed this intersection for signalization for the year 2001-2002. This CIP is recommending the earlier date. 2. Lexington @ Wescott (Future.8) — The signalization of this intersection requires reconstruction of Wescott Road to provide center left -tum lanes. Due to the impact to the adjacent properties for the widening of the Wescott Road approaches, this reconstruction was not approved at a public hearing for this project in October of 1997. Without specific direction or commitment to this project, it has been placed in the "Future" category. However, the City continues to receive numerous requests from the traveling public for signals at this intersection. 3. Lexington Avenue @ Duckwood (Future.6) — With the recent revision for the access to the Carnage Hills Golf Course from Wescott Woodlands to Duckwood Drive, it is anticipated that increased traffic at this intersection will result in the need for signalization. However, Dakota County has taken the position that they will not finance the signalization of other intersections with lower priority ranking until the Lexington and Wescott intersection has been completed. F. Streetlights This section pertains to major intersection streetlights and 110J local residential neighborhood lights nor continuous streetlighting in any particular commercial/industrial neighborhood or collector/arterial thoroughfares. This program is based on an inventory of needs on our collector and arterial transportation system. 1. Johnny Cake Ridge Road (1999.5) — Installation of this streetlight is in response to the concern raised by an Eagan High School student at a recent Council meeting. Additional streetlighting for the various curves on Johnny Cake Ridge Road to the south are the responsibility of Apple Valley who has been requested to provide similar streetlighting. A. Water —Trunk Distribution This portion of the CIP is somewhat development driven and has been based on the 1996 Comprehensive Water Supply and Distribution Plan. This CIP identifies various trunk water main extensions within and through Inver Grove Heights in accordance with the 1997 Joint Powers Agreement. Pa e B. Water Operations and Facilities This element of the CIP identifies both programmed improvements for Renewal and Replacement (R&R) as well as Supply, Storage and Treatment (SST). The R&R portion pertains primarily to the routine inspection and maintenance of our City wells and pumps. The SST portions are improvements to the system as recommended in the 1996 Comprehensive Water Supply and Distribution Plan. Safari and Yankee Reservoir (1999.2 & 3) — Based on the age and condition of these structures, it is recommended that both the interior and exterior be refurbished and repainted in 1999. The City Council may want to consider the application of the City logo tree and name with the repainting similar to the recently constructed Deerwood Reservoir. C. Trunk Conveyance The trunk sanitary sewer system is virtually complete with no significant programmed improvements anticipated for the next five years except as noted. However, it does identify those few remaining improvements under the "Future" category for information purposes. Highway 55 Lift Station (1999.1) — The existing sanitary sewer lift station located on the south side of Highway 55 near the Inver Grove Heights border should have the wet well and pump size increased to minimize the frequency of operation and related high energy demands. D. Sanitar Sewer — Facility and Operations Because the sanitary sewer system is relatively young and routinely maintained, there are only minor maintenance improvements programmed to the pumping stations along with sealing off ground water infiltration. The update of the Comprehensive Sewer Plan associated with the Comprehensive Guide Plan update may identify additional improvements, which will be addressed with future CIP's. E. Storm Sewer — Trunk Conveyance This section is primarily for the conveyance of surface water runoff and does not address water quality programs. This CIP is also somewhat development driven. However, with the update of the Comprehensive Storm Water Management Plan associated with the Comprehensive Guide Plan update, various modifications to the system may be recommended. These will be addressed in future CIP's. 9 EQUIPMENT This portion of the CIP is presented for the various Divisions (Engineering - 21, Streets - 22, Central Services - 24, Water - 61, Sanitary - 62). They have all maintained the same 5 -year totals while allocating those dollars differently within each respective year based on the needs and life cycle of the various pieces of equipment. An extensive 20 -year projection has been performed by the Equipment Maintenance Division, which is addressed under Part Il of the City's overall CIP. Hundreds of personnel hours have been applied towards the evaluation, compilation, calculation and preparation of this Comprehensive 5 -Year CIP update. 1 would like to acknowledge the dedicated personnel of the Public Works Department for their effort, diligence, and innovation in helping to present this document to the City Council and the general public so that the growth of our community can be planned and guided in an orderly and fiscally responsible fashion. This document allows the necessary advanced planning, preliminary design and interagency programming and funding applications. There are three major steps in the implementation of major infrastructure improvements; 1) long-range planning and programming (CIP), 2) scheduling the programmed improvement for the next available construction season, and 3) approving a project and awarding a contract as the result of the public hearing process. This document represents the very foundation for all future public improvements to progress. We look forward to presenting the information contained in this document to the City Council and citizens of Eagan. We would be happy to discuss the merits of any proposed modifications. L'Rpectfull submitted, CJ"r�Yrw% �lw► �5 A Co1%r`Z- Director of Public Works TAC/jj Cc: Russ Matthys, City Engineer Arnie Erhart, Superintendent of Streets/Equipment Wayne Schwan, Superintendent of Utilities Tom Struve, Public Works Coordinator Attachment: 5 -Year CIP (1999 - 2003) Page ? /D PUBLIC WORKS DEPT. 5 YR. CIP (1999-2003) CATEGORY TOTALS • STREETS AND HIGHWAYS 530,185,000 • ARTERIAL AND COLLECTOR ROADS $18,130,000 • LOCAL STREETS $10,375,000 • SEALCOAT MAINTENANCE $ 1,165,000 • SIGNALS $ 467,000 • STREETLIGHTS (MAJOR INTERSECTIONS) $ 46,300 • UTILITIES S 5,208,000 • WATER • TRUNK DISTRIBUTION SYSTEM S1,266,700 • OPERATIONS AND FACILITIES $ 3,270,000 • SANITARY SEWER • TRUNK COLLECTION SYSTEM $ 52,000 • OPERATIONS AND FACILITIES $ 20,000 • STORM SEWER • TRUNK CONVEYANCE SYSTEM S 599,000 • OPERATIONS AND FACILITIES • WATER QUALITY GRAND TOTALS $35,393,000* $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000.000 $15.000,000 f14.45t.s57 1 rv4OWy}, $10,000,000 $5,000,000 1 4� $0 1999 G.CIP99 03/Sum99-031Grand Chart 5 -YEAR - PUBLIC WORKS DEPARTMENT Summary 1999-2003 $9.290,404 $4,923,880 $4,746.44B $3.601,521 2000 2001 2002 2003 Years $33.440.350 Future $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 -- $10,000,000 8 b $5,000,000 - No O r N $0 1999 1111 L98 G CIP99-03/Sum9"3f$um ryC1 w,1 5 -YEAR - PUBLIC WORKS DEPARTMENT PUBLIC WORKS DEPARTMENT 1999-2003 m m m - a m o o_ "aa' o N M 0 2000 2001 2002 2003 Years O Streets/Highways ❑ Utilities ❑ Equipment 0 Future 5 -YR CIP - PUBLIC WORKS ARTERIAL & COLLECTOR IMPROVEMENTS (1999 - 2003) $35,000,000 $30.000,000 $25,000.000 $20,000,000 $15,000,000 $10,000,000 $9,097,000 I $5,000,000 --ll $3.300.000 � / $2,283,650 .000 $1.2345.000 �� $2,213,380so ,.. 0 1999 2000 2001 2002 2003 Years $29.924,300 Future $5,000,000 $4.500.000 54,000.000 ` $3,500.000 $3.000.000 $2,500.000 $2,D00,000 $1,500,000 $1.000.000 $500,000 $0 5 -YR CIP - PUBLIC WORKS DEPT Local Street Improvements 1999-2003 2001 fiu7 Years u m.W 2003 500,000 450,000 400,000 350.000 300,000 250,000 200,000 150,000 100,000 50.000 0 5 -YR CIP - PUBLIC WORKS DEPT Sealcoat 1999-2003 1999 2000 11/20198 i Mb�snalc t 99l 190,600 194,800 - - 2001 2002 Years 289.300 2003 5 -YR CIP - PUBLIC WORKS DEPT SIGNALS 1999-2003 $1,000,000 5900,000 — — $800,000 500,000 v $600.000 -- $500,000 $142,500 m $o $o 2001 2002 2003 YEARS $908.000 Future $225.000 1999 Mi $142,500 m $o $o 2001 2002 2003 YEARS $908.000 Future $14,000 A` $12.000 $10.000 $6.000 I $4.000 $2.000 $0 $12.400 mmmff-7t�FM 5 -YR CIP PUBLIC WORKS DEPARTMENT STREETLIGHTS (1999-2003) $10,1()() 2000 $6.`.M >IAMOM 1=.OW -- 1.0w.ow l '� eor,eoo I MOM ! -- ccw a iHIRKPC"l 5 -YR CIP - PUBLIC WORKS DEPT Water Trunk Distribution System 1999-2003 361.800 U 0 0 M9 2000 2001 2002 2003 Years 1.261.000 Future 2,500,000 � rrf O 1.500.000 +nLIrri If, 5 -YR CIP - PUBLIC WORKS DEPT System Operation and Facilities - Water 1999-2003 1999 2000 11120M I'\hudgei\993Sy5fi1 0 40,000 2001 2002 2003 Years 300.000 250,000 \) 200.000 150,000 100,000 52,000 50.000 - ------ 0 - -- 1999 10/30M G.CIP99.091SANITARY SEWER TRUNK/CHART 5 -YR CIP -PUBLIC WORKS DEPT Sanitary Sewer - Trunk Conveyance 1999-2003 0 2000 0 2001 Years 270,000 0 0 f f 2002 2003 Fuhxe 25,000 1 20,000 �V 15,000 10,000 5,000 0 5 -YR CIP - PUBLIC WORKS DEPT System Operation and Facilities - Sewer 1999-2003 1999 2000 ,1120198 i.%budget%993sys62 0 2001 Years 0 2002 2003 5 -YR CIP - PUBLIC WORKS DEPT Storm Sewer - Conveyance 1999-2003 $1,200,000 $800,000 W $600,000 $545,800 $400,000 $200,000 $53,600 $0 0 1999 2000 IM Years 2002 rztifxl $1,079.050 future $45,000 $40,000 -- $35,000 $30,000 $25,000 $20,000 $20,000 �l% / - $15,000 $10,000 $5,000 j so 1999 5 -YR CIP - PUBLIC WORKS DEPT EQUIPMENT - ENGINEERING (1999 - 2000) $39,200 NNFTIN�5 - - $18,000 so 2001 2002 YEARS $20.000 i i i 1 The following projects have been reviewed by the Advisory Parks Commission and are being recommended to the City Council For consideration in the 1999-2003 C1P 1999 Project Cos/ • Playground installation - Evergreen Park (Paid from 1998 appropriations) • Second phase - Walden Heights Park S 85,000 • Rahn Tennis Courts 35,000 • AcquisitionDon Grant property 240,000 • Property Repair/Other - Don Grant property 25,000 • Driveway Access - Patrick Eagan Park 25,0000 • Soil Correction - Captain Dodd Park 25,000' *Projects not previously identified or formally reviewed as part of any pervious approvals 2000 • Three playgrounds S 75,000 • Blackhawk Park parking lot lights 30,000 • Lexington parking lot lights 70,000 • Thomas Lake Park parking lot 25,000 • North Park 100,000 2001 • Three playgrounds $75,000 • Shelter, Captain Dodd Park 20,000 • Shelter, Ridgecliff Park 20,000 • Shelter, Slaters Acres Park 20,000 2002 • Three Playgrounds 575,000 • Peridot Path Trail 10,000 • Meadowlands Park Trail 10,000 2003 • Lexington Diffley Athletic Field Lights 5180,000 • Bur Oaks Park Trail/Bridge 30,000 • Carlson Lake Dock 20,000 • Two Playgrounds 50,000 Years 2000 through 2003 will be reviewed each year for reconsideration and recommendation. Staff is also suggesting that in July of 1999, a complete review of all projects be undertaken. Additional funds will have come into the Park Site Fund since the Commission first began this prioritization task in July of 1997 Summary: 1999 CIP Park Site Dedication Fund Walden Heights Park: Phase II S 85,000 Rahn park Tennis Court Repair 35,000 Acquisition: Don Grant property 240,000 Property Repair Don Grant Parcel 25,000 Driveway Access: Patrick Eagan Park 25,000 Capt. Dodd Park: Soil Correction 25,000 Evergreen Park: Playground replacement NIA Walden Heights Park - Phase 11: Phase I was initiated in 1998 with grading, seeding, parking and trail improvements. Phase II includes the installation of playground equipment, ball field backstop, landscaping, and signage. Rahn Park Tennis Court: This project was scheduled for 1998 but was postponed as a result of the severe windstorm damage suffered in the spring of 1998. The project requires the removal of the existing court surface and sub -grade material. A new surface will be installed over better sub -grade materials. The current courts have severe cracking and deflection. Acquisition: Additional land adjacent to Moonshine Park, the Don Grant parcel, is planned for acquisition. This acquisition has been approved by the City Council, subject to a purchase agreement, which is being finalized. Property repair - Don Grant: With the acquisition of the Don Grant parcel, there will be some site work required. Demolition of the old swimming pool, which has been unusable for a number of years and repair of the septic system to meet State requirements will need to be completed. Driveway Access - Patrick Eaean Park: Funding to allow for the extension of Northview Park Road into Patrick Eagan Park as a shared access with United Methodist Church. Capt. Dodd Park - Soil Correction , As a result of contaminated soils being washed onto Captain Dodd Park years ago, the department has processed the necessary closure documents with the State and County to resolve the issue of any potential contamination with the park's users. The plan calls for importing soils to "cap" the site and re -vegetate it. Evergreen Park - Playground Installation: Originally scheduled in 1998 as one of four park playgrounds for replacement. Although the equipment was ordered it was not installed because of the work effort required as a result of the spring storms. This work will cam over into next year's installation schedule. The equipment was paid for from 1998 appropriations. W •J STATION 2 REMODELING Parking Lot (Curb, Gutter, Surface) Garage Doors A) Door Replacement B) Manual Operation for Power Outage C) Weather Striping Roof - New (Add insulation to min. requirements) Carpet (Upstairs & 2 offices down) Painting (Inside & Out) Sign (Marquee out front) Upstairs (Paneling, sheetrock, new ceiling tiles, lighting Kitchen A) Downstairs - Relocate to upstairs and change downstairs to storage room) Bathrooms - Upgrade to A.D A standards Ceiling Fans - Install and guards on all Furniture - Replace upstairs area and offices Exterior Brick - Repair and wash and seal Sub -total Contingency (12%) TOTAL cc: Craig Jensen - Fire Chief Dave Diloia - Battalion Chief Mark Adam - Battalion Chief Scott Wood - Sta. 2 Commander Mark Sportelli - Station Manager G:1P.M9PAPSoho 2Re, o*hmg. 3:1 30,000 3,000 18,000 5,000 8,000 -0- 21,000 2,500 5,000 K00 $141,000 16.920 $157,920 CITY OF EAGAN MEMO TO: Tom Hedges, City Administrator Gene VanOverbecke, Director of Finace FROM: Craig Jensen, Fire Chief DATE: November 19, 1998 SUBJECT: CIP Part 1, Fire Station Two Remodel Enclosed please find an estimate of the cost associated with the remodeling of Fire Sta. #2 located on Lone Oak Circle. It would be in the best interest of the City to proceed with this project in 1999. With the reconstruction of Lone Oak Road, the personnel at this station will have difficulty in getting to the station in time throughout the road reconstruction project. The station personnel and equipment will have to be located to a temporary location if plans for the road reconstruction remain as they are. The fire department is looking into locating one of the trucks at Dart Transit, and possibly locating one truck at Fire Administration Sta. #2 will have a very poor response to fire and/or medicals for this period of time. We will do everything in our power to insure that the best service possible is supplied to the community. If you have any questions, please contact me via my digital pager 651-610-2671 Craig Jensen - Fire Chief VEHICLES AND EQUIPMENT SUMMARY BY YEAR BY DEPARTMENT 1999 Information Technologies $ Community Development Police Fire Engineering Streets Parks & Rec/Tree Conservation Water 1999 Totals 2000 Information Technologies Finance Community Development Police Fire Engineering Streets Parks & Rec/Tree Water Sanitary Sewer 2000 Totals 2001 Conservation Information Technologies Finance Police Fire Engineering Central Services Streets Parks & Rec/Tree Water Sanitary Sewer 2001 Totals 2002 Conservation Information Technologies Finance Community Development Police Fire Central Services Streets Parks & Rec/Tree Conservation Water Sanitary Sewer 2002 Totals Equipment Revolving Fund 52,000 65,000 399,200 25,000 20,000 387,700 218,000 $1,166,900 $ 20,000 18,000 30,000 197,200 60,000 27,500 268,400 161,000 $782,100 $ 158,000 18,000 648,300 220,000 15,000 60,000 159,100 185,000 $1,463,400 $ 46,000 18,000 16,500 218,300 123,000 9,000 378,300 195,000 $1,004,100 User Fees $ 45,000 $ 37,000 37,000 $ 74,000 $ 20,000 50,000 $ 70,000 $ 17,000 20,000 $ 37,000 $ 45,000 VEHICLES AND EQUIPMENT (CONP'D) Equipment Revolving Fund 2003 Information Technologies $ 32,500 Community Development 17,000 Police 239,400 Fire 775,000 Engineering 20,000 Streets 279,700 Parks & Rec/Tree Conservation 53,000 Water $ 20,000 Sanitary Sewer 20,000 2003 Totals $1,416,600 $ 40,000 SUMMARY BY DEPARTMENT Equipment Revolving Fund User Fees Information Technologies Finance Community Development Police Fire Engineering Central Services Streets Parks & Rec/Tree Conservation Water Sanitary Sewer $ 308,500 54,000 128,500 1,702,400 1,203,000 82,500 69,000 1,473,200 812,000 $139,000 127,000 $5,833,100 $266,000 30 TT o or Vn-c VEHICLES AND EQUIPMENT BY DEPARTMENT - 1999 Equipment Revolvina Fund Information Technologies File Server Memory (City/PD/Maint) $ 6,000 Four 10/100 Base -T Hubs 8,000 Network Software Upgrade 5,000 NT Exchange Server for City e-mail System 8,000 GIS Plotter 25,000 $ 52,000 Community Development Workstation Improvements $ 50,000 Vehicle (replace #503) 15,000 $ 65,000 Police 6 Full Size Crown Victoria Squads $ 126,600 2 Detective Replacements 28,100 Photo Imaging System 32,500 Payroll Program Replacement 8,000 MDT Upgrade (Advanced from 2002) 204,000 $ 399,200 Fire CairnsIRIS Helmet $ 25,000 $ 25,000 Engineering Inspection Vehicle (replace #104) $ 20,000 $ 20,000 Streets 1 -ton Dump Truck (replace #128) $ 39,100 1 -ton Sign Truck/Plow Truck (replace #127) 39,100 %-ton Pickup (replace #148) 15,500 Single -axle Dump (replace #119) 92,000 Single -axle Dump (replace #129) 92,000 Tandem Dump (replace #125) 110,000 $ 37,700 Parks & Rec./Tree Conservation 2 -Toro 580D Mower replace #328 & #329) 1 -ton 4X4 Dump Truck (replace #311) Vehicle (replace #500) 1 -ton 4X4 Dump Truck (new) Water %-ton 4X4 Pickup with Plow (replace #214 & #213) Mini -Van (replace #208) Total 3/ $ 130,000 38,000 15,000 35 000 218,000 Yw[.f.lwIoIf. User Fees $ 25,000 20,000 $ 45,000 $ 45,000 VEHICLES AND EQUIPMENT BY DEPARTMENT - 2000 Information Technologies T 1 Upgrade Network Hubs Software Replacement Finance Election Equipment Community Development Vehicle (replace #506) Vehicle (replace #509) Police Full Size Crown Victoria Replacements Detective Vehicle Replacements (2) High Capacity Copier Equipment Revolving Fund $ 10,000 5,000 5,000 $ 20,000 $ 18,000 $ 18,000 $ 15,000 15,000 $ 30,000 (7)$ 152,600 29,600 15,000 $ 197,200 Fire Battalion Chief Vehicle Replacement $ 35,000 CairnsIRIS Helmet 25,000 $ 60,000 Engineering Survey Inspection Vehicle (replace #111) $ 20,000 Plotter 7,500 $ 27,500 Streets Roger (replace #137) $ 10,600 Single Axle Dump Truck (replace #143 & #113)195,200 1 -ton Dump Truck (replace #121) 40,300 %-ton 4X4 Pickup (replace #149) 22,300 $ 268,400 Parks & Rec./Tree Conservation Toro 72M Mower (2) (replace #336 & #338) $ 46,000 Toro 580 Mower Upgrade from #326 65,000 1 -ton Pickup (replace #316) 25,000 %-ton 4X4 Pickup (replace #304) 25,000 $ 161,000 Water %-ton Pickup (replace #204) %-ton Pickup (replace 4216) 30Z User Fees $ 20,000 17,000 $ 37,000 VEHICLES & EQUIPMENT -BY DEPARTMENT -2000 (CONT'D) Sanitary Sewer if -ton Pickup (replace #220) %-ton Pickup (replace #217) Total 33 Equipment Revolving Fund User Fees $ 20,000 17,000 $ 37,000 $ 782,100 $ 74,000 VEHICLES AND EQUIPMENT BY DEPARTMENT - 2001 Information Technologies Network Switch (2) Telephone System Finance Election Equipment Police Full Size Crown Victoria Replacements Full-size Crown Victoria -New MDT for New Squad Car Detective Vehicle Replacement Dispatch Consoles -Replacements (2) Fire Rescue Command Vehicle (replaces light rescue vehicle) Engineering Plan -size Copier-replacement/upgrade Central Services Automatic Vehicle Washer Streets 1 -ton Dump (replace #120) Backhoe (replace #123) Melter (replace #136) Skid Steer (replace #140) Equipment Revolvina Fund $ 8,000 150,000 $ 158,000 $ 18,000 $ 18,000 (9) $202,500 22,500 8,000 15,300 400,000 $ 648,300 $ 220,000 $ 220,000 $ 15,000 $ 15,000 $ 60,000 $ 60,000 $ 41,400 54,500 32,700 30,500 $159,100 Parks & Rec./Tree Conservation Toro GM72 Mower (2) (replaces #335 & #337) $ 46,000 Mini -Van (replace #300) 23,000 Chipper (replace #344) 40,000 1 -ton 4X4 Dump Truck with Flow -New 38,000 1 -ton 4X4 Dump Truck (replace #319) 36,000 $185,000 Water '.-ton Pickup (replace #202) Sanitary Sewer Cab & Chassis (replace #212) User Fees $ 20,000 $ 20,000 $ 50,000 $ 50,000 Total $1,463,400 $ 70,000 . R IV VEHICLES AND EQUIPMENT BY DEPARTMENT - 2002 Information Technologies City Hall File Server Network Software Network Hubs Finance Election Equipment Community Development Vehicle (replace #510) Police Full Size Crown Victoria Replacements (8) Detective Vehicle Replacement Warning Siren Replacement Fire Battalion Chief Vehicle Replacement Refurbishment of 1998 Peterbuilt Pumper Central Services Copy Machine Replacement Streets %-ton 4X4 (replace #105) Motor Grader (replace #112) Air Compressor (replace #133) Loader w/Plow & wing (replace 4144) Parks & Rec./Tree Conservation Toro Parkmaster Reel Mower (replace #327) %-ton 4X4 Pickup (replace #310) 2 -ton Flatbed Dump (replace #313) Skid Steer Loader -New Tree Spader-Replacement Water %-ton Pickup (replace #205) Sanitary Sewer %-ton Pickup (replace #210) Total Equipment Revolvina Fund $ 35,000 5,000 6,000 $ 46,000 $ 18,000 $ 18,000 $ 16,500 $ 16,500 $ 185,600 15,900 16,800 $ 218,300 $ 36,000 65,000 $ 123,000 $ 9,000 $ 9,000 $ 23,500 170,000 16,800 168,000 $ 378,300 $ 55,000 28,000 38,000 36,000 38,000 $ 195,000 $1,004,100 t%APr FPPA $ 17,000 $ 17,000 $ 20,000 $ 20,000 $ 37,000 VEHICLES AND EQUIPMENT BY DEPARTMENT - 2003 Information Technologies Maintenance File Server Tape Backup System Coumunity Development Vehicle (replace #504) Police FuI -size Crown Victoria Squads (7) Detective Vehicle Replacement (2) Full-size Crown Victoria -New MDT/PC for New Vehicle Fire Aerial Platform Replacement Engineering Inspection Vehicle (replace #106) Streets Loader (replace #145) Single -axle Dump (replace #142) Parke 4 Rec./Tree Conservation Toro Groundmaster (replace #339) %-ton Pickup (replace #320) Water 1 -ton Utility (replace 4211) Sanitary Sewer N -ton Pickup (replace #209) Total 0 Equipment Revolving Fund User Fees $ 25,000 7,500 $ 32,500 $ 17,000 $ 17,000 $ 173,600 33,000 24,800 8,000 $ 239,400 $ 775,000 $ 775,000 $ 20,000 $ 20,000 $ 173,000 106,700 $ 279,700 $ 25,000 28,000 $ 53,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $1,416,600 $ 40,000