09/26/2006 - City Council Regular (2)AGENDA
EAGAN CITY COUNCIL REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
September 26, 2006
6:30 P.M.
L ROLL CALL & PLEDGE OF ALLEGIANCE
IL ADOPT AGENDA (At approximately 8: 00 p. m. the Council will take a short recess)
III. RECOGNITIONS & PRESENTATIONS
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CONSENT AGENDA
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APPROVE MINUTES
PERSONNEL ITEMS
APPROVE CHECK REGISTERS
APPROVE 2007 — 2011 CIP Part H Vehicles and Equipment
APPROVE 2007 General Facilities Renewal and Replacement Fund Budget
APPROVE the 2008 Fee Schedule for the Eagan Community Center
APPROVE change to the 2006 fees and charges pertaining to commercial and fund raising use of public facilities
AUTHORIZE participation in Dakota — Goodhue Biozone Program Application
APPROVE Joint Application with Dakota County and other area agencies for a Blue Cross Blue Shield
"Communities on the Move" grant
APPROVE extension of a Conditional Use Permit on Lot 1, Block 1, Spectrum Business Park
APPROVE Final Plat and Vacation of Easement — Halley's 2°a Addition — A Final Plat to combine two lots (Lots 4
and 5, Block 1, Halley's Addition) into one lot located at 4861 Biscayne Avenue in the SE 1/4 of Section 36
Removed
ACKNOWLEDGE completion and'authorize City maintenance of Project 04-K (Woodland Place)
PRESENT assessment roll and schedule public hearing for Project 931 (Art Rahn / Hillandale Additions — Street
Revitalization)
PRESENT assessment roll and schedule public hearing for Project 930 (Silver Bell Road — Street Rehabilitation)
AUTHORIZE membership in Minnesota Coalition of Stormwater Cities (LMC)
ACKNOWLEDGE completion and authorize City maintenance of Project 04-U (Thorpe Woodland 3`d)
RECEIVE petition and order public hearing for easement vacation (Outlot A, Riverpark Office Center)
APPROVE Final Payment and Authorize. City Maintenance of Contract 05-03, Well No. 21
APPROVE 2007 Eagan Convention and Visitors Bureau Budget
ACKNOWLEDGE 2006 / 2007 Technology Working Group Roster and thank 2005 / 2006 Members
V. PUBLIC HEARINGS
VI. OLD BUSINESS
P•&3 A.. PLANNED DEVELOPMENT AMENDMENT, PRELIMINARY SUBDIVISION — Marion Addition — Marion
Ansari (homeowner) — A Planned Development Amendment to allow a second lot and a Preliminary Subdivision of
1.78 acres to create 2 lots located at 4365 Capricorn Court on Lot 5, Block 2, Wilderness Park Third Addition in the
NE'/4 of Section 27.
VII. NEW BUSINESS
Q, -X A. ORDINANCE AMENDMENT — Chapter 13, Park Dedication
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99 B. ORDINANCE AMENDMENT — Chapter 11, Mechanical Screening
VIII. LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY
There will be no formal EDA meeting, but the Council will be asked to hold an executive
session as the EDA to consider negotiations for the acquisition of the Marsha Ellingson
property at 3900 Cedarvale Drive and to discuss Grand Slam relocation negotiations.
X. ADMINISTRATIVE AGENDA
XL VISITORS TO BE HEARD (for those persons not on agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its programs, services,' activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities. will be provided upon advance notice of at least 96
hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
0
City of Eap Nemo
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 22, 2006
SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 26, 2006 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the September 26, 2006 City Council agenda, the following items are
in order for consideration.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the August 22, 2006 and August 29, 2006 Special City Council
meeting and the September 5, 2006 regular City Council meeting as presented or modified.
ATTACHMENTS:
Minutes of the August 22, 2006 Special City Council meeting are enclosed on pages 3
through to
Minutes of the August 29, 2006 Special City Council meeting are enclosed on pages
through $
Minutes of the Se tember 5, 2006 regular City Council meeting are enclosed on pages
Q through .
MINUTES
SPECIAL CITY COUNCIL MEETING
AUGUST 22, 2006
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City council members present: Mayor Geagan, Council members: Carlson, Fields, Tilley,
Maguire.
City staff present: City Administrator Hedges, Assistant to the City Administrator Miller,
Administrative. Services Director V4nOverbeke, Chief Financial Officer Pepper, Community
Development Director Hohenstein, Public Works Director Colbert, City Engineer Matthys,
Communications Director Garrison, Parks & Recreation Director Johnson, Police Chief
McDonald, Fire Chief Scott, Campus Facilities Manager Vaughn, Superintendent of Streets &
Equipment Struve, Superintendent of Operations Mesko, Police Lt. Johnson, Police Lt. Pike,
Administration Intern Ziemer, and Finance Intern Nicklay.
I. ROLL CALL AND AGENDA ADOPTION
Mayor Geagan called the meeting to order at 5:32 p.m.
Council member Fields moved; Councilmember Tilley seconded a motion to adopt the
agenda as presented. Aye: 5, Nay 0.
II.
There were no visitors to be heard.
VISITORS TO BE HEARD
III. CONSENT
A. ECONOMIC DEVELOPMENT AUTHORITY — Cedarvale Mall property
. management service contract with. Griffin Companies.
President Geagan convened a meeting of the EDA. EDA adopted a resolution, approving the
property management service contract with Griffin Companies for the operation of the Cedarvale
Mall property. Commissioner Tilley moved; commissioner Field seconded the motion. Aye: 5,
Nay: 0. Meeting of EDA adjourned.
IV. 2007 PROPOSED CIVIC ARENA BUDGET
City Administrator Hedges introduced the 2006-2007 proposed civic arena budget, including
a slight ($5/hour) increase in ice rental rates, and the 2006-2007 capital outlay improvement
budget. Administrator Hedges stated council approval of the arena budget was necessary as the
2006-2007 skating season was already underway. Hedges also said that the new rates remain
competitive with hourly ice rental rates for surrounding communities. Councilmember Fields
moved; councilmember McGuire seconded motion to approve 2006-2007 hourly ice rate
increase, the 2006-2007 civic arena budget, and the 2006-2007 capital outlay improvement
budget. Aye: 5, Nay: 0.
Administrator Hedges stated that in 2007 the Eagan Hockey Association will pay off its
$500,000 commitment pledged for construction of the east arena. Councilmember. Carlson asked
that city staff ensure that net profits are put back into the budget. Administrative Services
Director VanOverbeke stated that excess profits remain in the fund. Councilmember McGuire
requested city staff present a side-by-side comparison of Cascade Bay and Civic Arena shared
FTE personnel.
V. 2007 PROPOSED TAX LEVY AND GENERAL FUND OPERATING
BUDGET
City Administrator Hedges thanked staff for their hard work on the budget, especially finance
intern Nicklay for his work in the process. Administrator Hedges stated that staff used a new
format for the 2007 city budget, using performance indicators and highlighting reasons for
changes to department budget items. Councilmembers Carlson and Acquire noted the changes
made the budget easier to read and follow.
Administrator Hedges stated that overall city taxes payable on -an average valued home of
$278,021 in 2007 will decrease from $709 to $684. Councilmember Carlson asked city staff to
create a chart showing city compared with surrounding communities. Administrative Services
Director VanOverbeke stated once rates for other cities became available a chart would be
created. Councilmember Carlson and McGuire also asked for additional information on average
appreciation rates on Eagan homes, not attached to average market values in order to project
trends community wide.
Administrator presented reviewed reasons for 2007 budget increases, citing the largest
increase is the result of COLA and step increases on existing staff. Hedges also stated that health
insurance costs continue to be an ongoing concern.
Administrator Hedges also presented for discussion market value homestead credit (MVHC),
requesting direction from council members as to how they wish city staff to proceed. Hedges
stated that statutory requirements call for cities to receive MVHC again. Hedges said current
state budget forecasts look good, which would indicate MVHC would be paid out, which for the
city would total $840,000 in the general fund. Hedges stated city staff included the $840,000 in
the proposed 2007 general fund operating budget, and without it, the city may have to levy that
amount back. Mayor Geagan and the council questioned what if the legislature decided not tq
pay the MVHC. Councilmember Carlson requested city staff to contact other cities to find out
whether or not they intend to levy the MVHC amount or budget it. Administrator Hedges stated
city staff would inquire as to the intentions of other cities, and prepare budget alternatives.
Hedges stated the worst case scenario is if the city certifies the tax levy at the current proposed
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level and then does not receive MVHC, the city would be unable to levy for it. Another potential
scenario presented would be if the state legislature imposed levy limits in 2008. Councilmember
McGuire stated that the city needs to approve by Sept. 5 the tax levy it intends certify. McGuire
said the city can only decrease that amount after that date. Administrative Services Director
VanOverbeke stated that once a tax levy is certified, that is the amount collected. Administrator
Hedges said that if the council decided to raise the levy and MVHC was received, the city would
set aside the MVHC money.
Administrator Hedges asked the council to reaffirm or modify its determination on the use of
the Fund Balance as a contingency for operations and as a savings account. Mayor Geagan and
council members concurred the Fund Balance should continue to be used in that manner.
Administrator Hedges presented for discussion department budgets. Mayor Geagan convened
a.15 minute break at 6:45 p.m.
Mayor Geagan re -convened the special city council meeting at 7 p.m.
Mayor Geagan asked that city staff look into salary compensation of council members,
stating Eagan is the eighth largest city in Minnesota but salaries of council members is not
commensurate with the size of the city. Councilmember Carlson stated that staff should look into
an increase in reimbursement and expense accounts, rather than salary increases. Carlson
expressed concern over salary increases so that people would still see mayor and council as
voluntary positions.
Under the proposed administration department budget, Mayor Geagan questioned the IT
budget regarding phones. Administrative Services Director VanOverbeke stated that the
telephone system is nearing the end of its useful life and that the costs associated with the phones
is for 24/7 maintenance on the system, which includes voicemail updates. Mayor Geagan stated
that the increasing maintenance costs may indicate need for a new system.
Administrator Hedges stated that the increasing costs for legal services is due to additional
legal activity regarding legal consultation with the city's lawsuit against the MAC, and ongoing
complexities regarding redevelopment projects in the city. Councilmember McGuire asked
whether or not the League of Minnesota Cities (LMC) helps cover legal fees for cities.
Administrative Services Director VanOverbeke stated that LMC does reimburse cities for some
legal costs covered by insurance. Administrator Hedges stated that developers are billed back for
legal services as part of project escrow accounts.
Administrator Hedges presented addition of $6,700 to Community Development department
budget for membership in new Economic Development Commission/Addition of Dakota Future.
Community Development Director Hohenstein stated that membership would benefit the city
more than an additional staff person, citing the make up of the new organization would be made
up of a mix of community development professionals, chambers of commerce, and other
business organizations. Councilmember McGuire asked that city staff provide additional
information allowing the city council to make a final membership decision at a later date.
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Mayor Geagan questioned the 40 percent increase in asphalt prices, resulting in reduction of
quantities of bituminous purchased for street repairs in 2007. Public Works Director Colbert
stated the main factor is the increase in energy costs. Colbert stated the city is trying to get away
with less patching by using a new spray injection that catches and prevents potholes before they
form. Mayor Geagan asked if the spray injection equipment could be rented or leased out to
other communities. Superintendent of Streets & Equipment Struve stated the city currently uses
equipment nearly every day.
Administrator Hedges:presented the Parks & Recreation Department budget as two separate
budgets — park maintenance and recreation administration. Mayor Geagan wondered why
expenditures increased only 15 percent while revenues were up 41 percent. Parks & Recreation
Director Johnson cited a combination of factors, including programs reaching capacity. Those
programs were seeing an increase in.revenue without increasing expenses.
Administrator Hedges said additional information requested by the council, including what
other cities are doing regarding market value credit and levying taxes, would provided at the
Sept. 5 regular council meeting. Administrator Hedges thanked staff for their work on the budget
process to date.
VI. OTHER BUSINESS
Mayor Geagan reviewed council meeting procedures, asking that council members raise their
hands if they wish to ask a question or address an issue, and when done speaking say "thank you
mayor" so the mayor knows they are finished. Councilmember Carlson concurred, adding no one
else should speak while another council member is making a motion.
VII. ADJOURN
Councilmember Fields moved; Councilmember Tilley seconded a motion to adjourn at 8:05.
p.m. Aye: 5, Nay: 0.
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MINUTES
SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2006
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Geagan, Councilmembers Carlson, Fields, Maguire,
and Tilley.
City staff present: City Administrator Hedges, Director of Administrative Services
VanOverbeke, Director of Parks and Recreation Johnson, Superintendent of Operation Mesko, and
Superintendent of Parks Olson.
I. ROLL CALL AND AGENDA ADOPTION,
Mayor Geagan called the meeting to order. Councilmember Maguire moved;
Councilmember Fields seconded a motion to adopt the agenda.
Aye: 5; Nay: 0
II. VISITORS TO BE HEARD
There were no visitors to be heard.
III. PARKS AND RECREATION CIP
City Administrator Hedges introduced this item and provided background on the City's
Capital Improvement Program and the nature of the Part III Parks and Recreation programming.
Mayor Geagan asked the members of the APrC to stand and introduce themselves. APrC Chair
Dorothy Peterson presented background on the preparation of the proposed 2007 — 2011 Parks and
Recreation CIP.. She noted the relationship of the CIP to the 20-20 Plan and the use of the newly
developed "Inclusion Criteria" as a means of categorizing projects and funding, and better defining
eligibility for consideration of projects into the proposed CIP. Chair Peterson also presented an
overview of the specific projects proposed to be included in the 2007 budget year of the 5 -year CIP
and of the 5 -year funding summary included in the packet materials. Director Johnson,
Superintendent Olson, and Chair Peterson responded to City Council questions regarding various
proposed projects and also discussed the continued emphasis on developing and enhancing
partnerships with other stakeholders.
Chair Peterson called the City Council's attention to the list of potential capital improvement
projects that were incorporated for reference, but not proposed to be included in the 5 -year CIP
primarily because of funding considerations. A lighting and irrigation project at Dakota Hills
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Middle School, proposed by the Eagan Athletic Association, was brought to the Council's attention,
but not included in the CIP because the School District has not formally. committed to the project. It
was also noted that there is not a very large appropriation in the CIP for land acquisitions. After
discussion, the City Council reaffirmed their earlier direction to the APrC to continue .seeking
alternative funding sources and to begin the discussion of a possible referendum that may take years
of planning. In the consideration of a referendum and alternative funding sources the APrC is to
separate potential acquisitions from on-going park and recreation needs.
The City Council directed that the 2007 — 2011 Parks and Recreation CIP be placed on the
September 5, 2006 Consent Agenda for formal adoption.
IV. PATRICK EGAN. PARK MASTER PLAN UPDATE
City Administrator Hedges introduced this item, provided background, and asked Chair
Peterson to present additional information to update the City Council about the conceptual plans for
Patrick Egan Park as they are being created and refined through the development of the master plan.
She provided additional background about the process to date noting that two issues were at the
forefront for City Council consideration and direction at this time; first, what is the appropriate
relationship between the Art House and the Patrick Egan Park, and second, the conceptual ideas call
for the Deerwood House to go away. Mr. Stephen Wensman of Hoisington Koegler Group
Inc.discussed the development of guiding principles through working with stakeholders, outlined
what the alternative ideas being presented to the City Council meant, presented conceptual
drawings, and answered questions about the process and the alternatives.
After considerable discussion the City Council directed that future planning show one Park
multi -use building that includes space for "Art House" programs, restrooms, meeting rooms, and
other public spaces. Separate entrances would provide a defined use to the building., One building
can be expanded as art programs and other public uses grow. Staff was directed to prepare a blob
footprint to be presented to the APrC, the public, and City Council incorporating the direction from
this meeting.
The City Council agreed that it is okay to remove the Deerwood House through
implementation of the master plan and the master plan concepts can be further developed with that
understanding.
p.m.
V. OTHER BUSINESS
There was no other business for discussion.
Councilmember Fields moved; Councilmember Tilley seconded a motion to adjourn at 6:55
Aye: 5; Nay: 0
r
MINUTES OF A REGULAR MEETING OF THE I)R
EAGAN CITY COUNCIL
Eagan, Minnesota 6
September 5, 2006
A Listening Session was held prior to the regular City Council meeting on September 5, 2006 in the Eagan Room.
Stephanie Favre, Becky Kruenegel and Jane Peterson, residents of Westin Hills Drive (along the Inver Grove
Heights border) discussed their concerns regarding a paved trail that is proposed to be installed in Inver Grove
Heights, adjacent to their property. They stated they had approached the Inver Grove Heights Mayor and Council,
but felt their concerns were not being considered. They requested that Council write a letter to the Inver Grove
Heights City Council on their behalf requesting their concerns be addressed. Council directed staff to research any
agreements that the City may have with Inver Grove Heights and draft a letter for Council.
A regular meeting of the Eagan City Council was held on September 5, 2006 at 6:30 p.m. at the Eagan Municipal
Center. Present were Mayor Geagan, Councilmembers Carlson, Fields, Tilley, and Maguire. Also present were City
Administrator Tom Hedges, Community Development Director Jon Hohenstein, Public Works Director Tom
Colbert, City Planner Mike Ridley, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk
Mira Pepper.
AGENDA
City Administrator Hedges noted that under the Administrative Agenda the noise analysis by Orfield Laboratories
would be discussed.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as amended.
Aye:5 Nay:0 .
RECOGNITIONS AND PRESENTATIONS
Councilmember Carlson moved, Councilmember Maguire seconded a motion to approve the appointment of Jim
McDonald as Chief of Police with a start date of September 6, 2006. Aye: 5 Nay: 0
Mayor Geagan administered the Oath of Office to Chief of Police Jim McDonald
The Oath of Office was administered to 14 newly appointed Fire Fighters.
CONSENT AGENDA
It was noted that item S would be pulled for discussion and item FF would be continued to the September 25, 2006
Council meeting.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the consent agenda as amended.
Aye: 5 Nay: 0
A. Minutes. It was recommended to approve the minutes of the August 15, 2006 regular City Council meeting
as presented.
B. Personnel Items.
1. It was recommended to approve the hiring of Jonathan Moore, Sports Program Assistant.
2. It was recommended to ratify the appointment of Acting Chief of Police .McDonald as Chief of
Police.
3. It was recommended to approve the Police Department reorganization as presented.
C. Check Re ig sters. It was recommended to ratify the check registers dated August 17, 2006, August 24, and
August 31, 2006 as presented.
D. Tobacco License. It was recommended to approve a Tobacco License for Shana Yang, Sixty One Stop,
3575 Pilot Knob Road.
E. Tobacco License. It was recommended to approve a Tobacco License for Melina P. To, Liquory of Eagan,
LLC, 1629 Lena Court # 105.
Eagan City Council Meeting Minutes
September 5, 2006 E)RAF
Page 2
F. Pulled Off -Sale Liquor License. It was recommended to approve a change in business structure of off -sale
liquor license from Melina P. to, dba MT Liquory (Sole Proprietorship) to MT Liquory of Eagan, LLC, dba
MT Liquory at 1629 Lena Court # 105.
G. 2006 Fee Schedule. It was recommended to amend the 2006 Fee Schedule to revise quarterly community
and signal lights user fees within the street lighting utility as follows:
• R1/R2 $1.75
• R3 1.40
• R4 1.03
• Non-residential 7.02
H.' Reconveyance of Tax Forfeit Parcel. It was recommended to approve the reconveyance of tax forfeit parcel
10-57504-010-00, Outlot A Pilot Knob Heights 5`h Addition to the State of Minnesota.
I. Amendment to Budget. It was recommended to approve an amendment to the 2006 General Facilities
Renewal and Replacement Budget.
J. D.A.R.E. and Police. Liaison Services Agreement. It was recommended to approve the D.A.R.E. and Police
Liaison Services Agreement with ISD 196 for the 2006-2007 School Year.
K. Final Payment. It was recommended to approve the fmal payment for Contract #06-06 in the amount of
$2,000 to Harris Miniature Golf Courses, Inc. for the completion of Cascade Bay's Captain's Course Golf
Course.
L. Lease. It was recommended to approve the 2006 lease between the Dakota Center for the Arts (Eagan Art
House) and the City of Eagan for the premises at 3981 Lexington Avenue and authorize the Mayor to
execute the appropriate documents.
M. Letter of Understanding. It was recommended to approve the Letter of Understanding with Health Partners
to continue the Health Partners Frequent Fitness Program for eligible members of the Eagan Community
Center and authorize the Mayor to execute the appropriate documents.
N. Community Development Block Grant Sub -recipient Agreement. It wasrecommended to approve the
Community Development Block Grant (CDBG) Sub -recipient Agreement for the City's 2006-2007 CDBG
Program with the Dakota County Community Development Agency (CDA).
O. Modification of Conditions Manley Commercial. It was recommend to modify the conditions of approval
for Preliminary and Final Planned Development for Manley Commercial Addition to include airport noise
attenuation standards, upon approximately 24.6 acres (Outlot N, Lone Oak) located south of.0'Neill Drive
and 1-494 and West of Argenta Trail in the NE '/. of Section 1.
P. Schedule Public Hearing. It was recommended to approve a resolution calling for a public hearing to
establish the Cedar Bluffs Housing Improvement Area and approving the Cedar Bluffs Housing
Improvement Fee.
Q. Findings of Fact. It was recommended to adopt the Findings of Fact, Conclusions and Resolutions of
Denial for a Variance to exceed 576 square foot detached accessory structure limitation for a 768 square
foot detached garage for property located at 3220 Random Road in the NW '/4 of Section 12.
R. Extension for Recording Final Plat. It was recommended to approve a 90 day extension of time to record
the final plat for Oakview Center 2nd Addition, located south of Lone Oak Road and north of Highway 55 in
the NW '/. of Section 12.
S. Pulled for Discussion. Planned Development - Modification.
T. Project 778. It was recommended to approve a Traffic Control Signal Agreement for Project 778 (Trunk
Highway 149 — Street Upgrade) with the Dakota County Transportation Department and authorize the
Mayor and City Clerk to execute all related documents.
U. Contract 06-09. It was recommended to receive the bids and award Contract 06-09 (Nicols Road —
Sidewalk), including the alternate bid (Blackhawk Hills Road — Sidewalk), including the alternate bid
(Blackhawk Hills Road — Sidewalk) to O'Malley Construction, Inc. in the total amount of $111,115.29, and
authorize the Mayor and City Clerk to execute all related documents.
V. Contract 06-08. It was recommended to approve the plans and specifications for Contract 06-08 (North
Ridge Drive and Sibley Terminal Industrial Park Storm Drainage Improvements) and authorize the
advertisement for a bid opening to be held at 10:30 a.m. on Thursday, September 28, 2006.
W. Project 05-C. It was recommended to acknowledge the completion of improvements for City Project No.
05-C (Pearlmont Heights) under terms of the Development Agreement and authorize perpetual City
maintenance subject to warranty provisions.
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Eagan City Council Meeting Minutes
September 5, 2006
Page 3
X. Project 778. It was recommended to approve an Easement Agreement for Project 778 (TH 149 Upgrade —
Street Upgrade and Trail Improvements) with the owner of Parcel No. 10-15501-050-02 and authorize the
Mayor and City Clerk to execute all related documents.
Y. Project 926. It was recommended to receive the Final Assessment Roll for Project 926 (Saddlehorn/
Sunset/ Northview Meadows -Street Overlay) and schedule a public hearing to be held on October 3, 2006.
Z. Project 927. It was recommended to receive the Final Assessment Roll for Project 927 -(Meadowland I' /
Beaver Dam Road/ Suncliff I" — 5s' — Street Overlay) and schedule a public hearing to be held on October
3, 2006.
AA. Project 932. It was recommended to receive the Final Assessment Roll for Project.932 (Whispering
Woods, Slater Acres, Slater Road — Street Overlay) and schedule a public hearing to be held on October 3,
2006.
BB. Project 933. It was recommended to receive the Final Assessment Roll for Project 933 (O'Leary Lane,
Golfview Drive, Town Centre Drive — Street Overlay) and schedule a public hearing. to be held on October
3, 2006. .
CC. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility
easements within Lot 1, Block 1 Eagandale Corporate Center No. 4 and Schedule a public hearing to be
held on October 3, 2006.
DD. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility
easements within Lot 2, Block 1, Eagandale Office Park 5h Addition and schedule a public hearing to be
held on October 3, 2006.
EE. Resolution — Infiltration/Inflow Reduction Program. It was recommended to approve a resolution
implementing an Infiltration / Inflow Reduction Program and authorize the Mayor and City Clerk to execute
said resolution.
FF. Final Subdivision and Final Planned Development. Final Subdivision (Red Pine Crossing) to create two
lots and a Final Planned Development to allow three commercial retail buildings on approximately 9.82
acres located south of Red Pine Lane and east of Highway 3 in the SE '/4 of Section 36.
CONTINUED TO 9/25
GG. 2007-2011 Parks and Recreation CIP. It was recommended to approve the 2007-2011 Parks and
Recreation CIP as presented.
S. Modification to an approved planned development condition to allow full on -sale liquor at 3240 Denmark
Avenue (Lot 2, Block 1, Wings Addition).
Public Works Director Colbert discussed amending a condition regarding the cross easement and access to the
property.
Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve requests for modifications to
the conditions of approval regarding on -sale liquor and site access in conjunction with the Planned Development
approved for a multi -tenant retail building on Lot 2, Block 1, Wings Addition in the SE'/4 of Section 10.
Aye: 5 Nay: 0
There was no old business.
OLD BUSINESS
PUBLIC HEARINGS
VARIANCE — ERIC DRENCKHAHN
City Administrator Hedges introduced this item regarding a request for a variance to exceed the number of allowed
detached accessory buildings, a variance to exceed the allowed square footage for detached accessory buildings, and
a variance to allow a 192 square foot accessory structure that does not have finish materials, roof pitch or roof style
similar to that of the principal structure located at 2811 Pilot Knob Road. City Planner Ridley gave a staff report.
Eric Drenckhahn submitted letters from neighbors in support of the proposed variances.
Eagan City Council Meeting Minutes
September 5, 2006 ®�
Page 4
Mayor Geagan opened the public hearing. There being no public comment, he closed the public hearing and turned
discussion back to the Council.
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve a Variance to exceed the
number of allowed detached accessory buildings located at 2811 Pilot Knob Road, subject to the conditions listed
below. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve (or direct findings of fact for
denial) a Variance to exceed the allowed square footage for detached accessory buildings located at 2811 Pilot Knob
Road, subject to the conditions listed below. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve (or direct findings..of fact for
denial) a Variance to allow a 192 square foot accessory structure that does not have finish materials, roof pitch or
roof style similar to that of the principal structure located at 2811 Pilot Knob Road, subject to the following
conditions: Aye: 5 Nay: 0
1. A pigeon permit application will be made within 30 days of the approval of these Variances.
2. If a pigeon permit is not obtained on a yearly basis, the three detached accessory buildings currently used
for pigeon lofts must be removed within 30 days of expiration of the permit, and not replaced with any,
additional accessory buildings.
3. No additional pigeon loft space may be created within any other existing accessory building on the site.
4. The site is subject to periodic inspection by building code enforcement, animal control or health department
staff.
5. A building permit must be obtained for the 192 square foot accessory building. Any applicable electrical
permits will be obtained from the state. All building and electrical code requirements shall be met.
6. The site shall stay in compliance with all other City Code requirements.
VACATION OF PUBLIC DRAINAGE & UTILITY EASEMENTS
HERITAGE OF HIGHVIEW ADDITION
City Administrator Hedges introduced this item regarding an easement vacation within Heritage of Highview
Addition: He noted that it is recommended that the item be continued for formal consideration at the time of the
final plat for the Highview Park Addition.
Mayor Geagan opened the public hearing. There being no public comment, he closed the public hearing and turned
discussion back to the Council
Councilmember Tilley moved, Councilmember Carlson seconded a motion to. close the public`hearing and continue
consideration of the easement vacation until the time of formal consideration of the final plat of Heritage of
Highview Addition. Aye: 5 Nay: 0
NEW BUSINESS
CERTIFICATION OF PRELIMINARY 2007 BUDGET AND PROPERTY TAX LEVY
AND SETTING TRUTH -IN -TAXATION HEARING DATES
City Administrator Hedges presented the preliminary 2007 budget. Council held a discussion.
Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve the preliminary payable 2007
property tax levy as follows: Aye: 5 Nay: 0
J2
Eagan City Council Meeting Minutes
September 5 2006
Page 5
General Revenue levy:
General Fund
Major Street Construction Fund
Equipment Revolving Fund
General Facilities Renew/Replace Fund
MVHC/DCC Capital
Subtotal — General Revenue levy
Community Center bonds debt service
Cedarvale Special Services District
Total levy
$19,067,200
1,247,812
905,440
134,010
950.100
22,304,562
1,198,523
3.000
$ 23,506,085
Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve the preliminary 2007 General
Fund expenditure budget, including contingency, of $25,354,200. Aye: 5 Nay: 0
Councilmember Tilley moved, Councilmember Fields seconded a motion to set the initial Truth -in -Taxation Hearing
date for Monday, December 4, with a continuation hearing date (if necessary) of Monday, December 11. Aye: 5
Nay: 0
PRELIMINARY SUBDIVISION (MARIAN ADDITION) — MARIAN ANSARI
City Administrator Hedges introduced this item regarding a Preliminary Subdivision of 1.8 acres to create two lots,
with a variance to the minimum lot width and street frontage requirements for property located at 4365 Capricorn
Place. City Planner Ridley gave a staff report.
After discussion, Councilmembers concurred that buffering/screening should be required along the north and east
property lines of the new parcel, adjacent to the park. The applicant was not present.
Councilmember Maguire moved, Councilmember Tilley seconded a motion to continue, until the September 25,
2006 Council meeting, consideration of a Preliminary Subdivision of 1.8 acres to create two lots, with a Variance to
the minimum lot width and street frontage requirements, for property located at 4365 Capricorn Place in the NE 1/4 of
Section 27, due to the applicant not being present to discuss the proposed additional condition regarding buffering
along the park property. Aye: 5 Nay: 0
PRELIMINARY SUBDIVISION AND PLANNED DEVELOPMENT AMENDMENT
(YANKEE DOODLE PROFESSIONAL BUILDING) — MSP COMMERCIAL
City Administrator Hedges introduced this item regarding a preliminary subdivision and final subdivision (Yankee
Doodle Professional Building) of 3.58 acres to create 2 lots located at 1519Central Parkway. City Planner Ridley
gave a staff report.
Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve a Preliminary Subdivision
and a Final Subdivision (Yankee Doodle Professional Building) of 3.58 acres to create 2 lots located at 1519 Central
Parkway, in the SE V4 of Section 9, subject to the following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2,1993: Al, B1, B3, Cl, C2, C4, D1, and E1.
2. The property shall be platted.
3. The developer should provide evidence of private ingress/egress easement, in a form acceptable to the City
Attorney, between Lots 1 and 2 providing for shared access to Quarry Road prior to final subdivision
approval.
4. A pedestrian connection shall be provided from Lot 2 to Yankee Doodle Road.
1.3
Eagan City Council Meeting Minutes
September 5, 2006PWA A
Page 6 C T
COMPREHENSIVE GUIDE PLAN AMENDMENT — ST. ELIZABETH ORTHODOX CHURCH
City Administrator Hedges introduced this item regarding a Comprehensive Land Use Plan Amendment to change
the land use from RC, Retail Commercial to QP, Quasi -Public for a church on property located at 1581 Century
Point. City Planner Ridley gave a staff report.
Councilmembers discussed the Guide Plan Amendment, the rezoning and the ability to potentially utilize adjacent
parking.
Councilmember Fields moved, Councilmember Maguire seconded a motion to direct staff to submit a
Comprehensive Land Use Amendment to change the land use form RC, Retail Commercial to QP, Quasi -Public for a
church on property located at 1581 Century Point in the SW'/< of Section 9 to the Metropolitan Council for review.
Aye: 5 Nay: 0
WINTER PARKING ORDINANCE REVISION
DENMARK COURT EAST AND WEST AND DENMARK TRAIL EAST AND WEST
City Administrator Hedges introduced this item regarding a petition requesting a revision to City Ordinance 9.09,
Winter Season Parking. Public Works Director Colbert gave a staff report.
Councilmember Tilley moved, Councilmember Fields seconded a motion to receive a petition requesting a revision
to City Ordinance 9.09 (Winter Season Parking) and direct staff to prepare an amendment for further consideration.
Aye: 5 Nay: 0
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced this item regarding a proposed ordinance amendment to Chapter 11 to
establish screening requirements for roof and ground mounted mechanical equipment. City Planner Ridley gave a
staff report.
Councilmember Fields moved, Councilmember Tilley seconded a.motion to direct staff 'to prepare an Ordinance
Amendment to Chapter 11 to establish screening requirements for roof and ground mounted mechanical equipment.
Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There were no items to be discussed.
The City Council meeting was recessed at 7:45 p.m. and a meeting of the Economic Development Authority.was
immediately convened.
The regular City Council meeting was reconvened at 7:50 p.m.
ADMINISTRATIVE AGENDA
City Administrator Hedges discussed the proposed noise analysis to be conducted by Orfield Laboratories and
associated costs.
Motion was made by Tilley, seconded by Fields to approve an additional expenditure for the noise analysis to be
conduced by Orfield Laboratories. Ayer 5 Nay: 0
VISITORS TO BE HEARD
There were no visitors who wished to be heard,
Eagan City Council Meeting Minutes n
September 5, 2006
Page 7
ADJOURNMENT
Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn the meeting at 7:55 p.m.
Date
Administrative Secretary / Deputy City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.
15
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1. Planner --
ACTION TO BE CONSIDERED:
To approve the hiring of Sarah Schield as a Planner.
Item.2. Resignation/Clerical Tech III -Community Development --
ACTION TO BE CONSIDERED:
To accept the letter of resignation from Jenny Hildebrandt, Clerical Tech III in Community
Development.
Item 3. Eagan Community Center Organizational Change/Advertisement-
ACTION TO BE CONSIDERED:
To approve the proposed organizational change to the Eagan Community Center and authorize
the advertisement of two full time Manager on Duty positions.
FACTS:
• The proposed organizational changes being recommended result from a review upon the
resignation of the Community Center Manager.
• The manager position was essential during the final construction and establishment of
operational policies in the early years.
• After three full years of operation there is a better understanding of the amount of traffic,
the daily needs of the building and the staffing needed to best meet those needs.
• During the vacancy of the Community Center Manger from May to present; staff has had
the opportunity to review and evaluate how best to meet the growing demands of the
building.
• The greatest need identified for the continued successful operation of the ECC is to have
more front line staff to better meet the direct customer service demands.
• The proposed organization changes will eliminate the Community Center Manager
position.
• Two full-time Manager on Duty positions are being proposed to provide front counter
coverage during the hours of 5:30 am to .11:00 pm. One position will cover the early
morning shift and the second will cover the evening shift to provide full-time staff
presence in the building.
Agenda Information Memo
September 25, 2006 Eagan City Council Meeting
• The City Council reviewed these organizational changes on September 14 during the
2007 budget process and directed that the above referenced changes be brought back to
the September 26 Council meeting for action.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED: To ratify the check registers dated September 7, 2006,
September 14, 2006 and September 21, 2006 as presented.
ATTACHMENTS:
• Check registers dated September 7, 2006, September 14, 2006 and September 21, 2006
are enclosed without page number.
Agenda Information Memo
September 26, 2006, Eagan City Council
D. APPROVE 2007-2011 CIP PART II VEHICLES AND EQUIPMENT
ACTION TO BE CONSIDERED:
To approve Part II (Vehicles and Equipment) of the 2.007 — 2011 Capital
Improvement Program (CIP)
FACTS:
• The first year of this CIP (2007) is approved as a budget with the four out
years (2008 — 2011) being approved only as a general plan.
• For the most part, vehicles and equipment costing more than $10,000 are
budgeted in this section of the CIP with items costing less than $10,000
budgeted in departmental operating budgets.
• In 1993 the City Council established a policy whereby each year an
amount is allocated to the Equipment Revolving Fund (ERF) for non -
enterprise fund CIP Part II purchases. The allocation is based on an initial
amount of $500,000 used in 1993 that is increased annually by population
growth and inflation factors. The 2007 allocation was increased by 3.5%
from the 2006 allocation to $965,574. An amount of $485,786 is being
carried forward from 2006 generating a total available balance of
$1,451,360 for 2007 purchases.
• The ERF is funded through an annual ad valorem property tax levy.
• The schedule for this approval is timed to allow for coordination with
various. pu rchasing/bidd ing options to provide for the best possible prices,
the necessary lead times for ordering the equipment, and the desire to
place the equipment in service during 2007.
19
• 'A management meeting was held at which time staff from each
department had an opportunity to discuss their proposals and challenge
other department proposals in attempts to prioritize overall City capital
equipment needs, the attached list of purchases totaling $1,783,600 from
the ERF was reached by consensus. This allocation creates a carry
forward deficit of $332;240 into 2008. The carry forward deficit results
from the inclusion of $794,500 included in the Police. Department to
purchase the required radios for both Police and Fire related to the
conversion to the 800 MHz radio system. The'2007 deficit will be financed
through use of reserves generated over the years. The reserves result
from savings through maximizing the City's resources by stretching
equipment and vehicle use.
• Additional work to clarify potential use of 9-1-1 balances to finance the
radio acquisition or other eligible cost will be undertaken as transition to
the DCC continues. That balance has not been suggested for use at this
time pending the continuing development of the DCC operations and
further clarification of City obligations. A potential lease option for
acquisition of the 800 MHz radios will also be explored, if it becomes
available.
• The proposed 2007 Part II CIP does not address acquisition of 800 MHz
radios for the public works operations which is also under study at this
time.
A Fire Department request for $430,000 to purchase a Rescue/Engine to
replace two (2) older pieces of apparatus has been removed from the
proposed 2007 Part II CIP. As previously noted, it is impractical to attempt
to finance equipment, primarily Fire apparatus, in that cost range through
the Equipment Revolving Fund. Staff is preparing to undertake a more
comprehensive review of projected Fire Department needs including .
buildings (potential sale of Station 2 and relocation to a more desirable
location) and equipment and to review other funding options, potentially
including a bond referendum. A referendum would spread the cost over a
longer period of time to more closely match the useful life of the facilities
and equipment with the payment structure.
• Similar Fire apparatus replacement requests ($226,000 in 2008, $650,000
in 2009, and $500,000 in 2011) totaling $1,375,000 have also been
removed from the summary to more accurately reflect the long-term
financial position of this fund. Per the previous bullet point this change
does not address the overall equipment need, but more realistically
presents the operation of the Equipment Revolving Fund and how it.has
been intended to operate.
• Vehicles proposed for purchase were evaluated through the use of the
Vehicle Acquisition, Use & Replacement Policy approved by the City
Council in Februaryof 2005.
• The funding sources for the total 2007 Part II CIP allocation of $2,062,500
include $1,783,600 from the ERF, $258,000 from the City's Utility Fund,
and $20,900 from retained franchise fees.
ATTACHMENTS:
Attached on page 22 is a copy of the summary of the equipment
proposed for 2007 CIP Part II purchase with the funding source for each
item.
• Attached on page . 23 is a copy of the summary of the proposed
2007 — 2011 Part II CIP.
September 206 2005
CIP - Pan II
VEHICLES AND EQUIPMENT
2007- 2011 Patin CIP
-
2007
2007
Financing Source
Cost
Totals
Equip Rev Fd
Utflities Fd French Fee Other
IT
Network Servers 3 C $5,200
$ 15,800
$ 15,809
Doe Imaging Scanner & Software 2 ® $9,250 (new)
18.500
18.500
Cisco Catalyst City Hap MDF
28,500
25.500
Cisco Catalyst City Hap 2nd Floor
20,001)
2D,000
Cisco Catalyst Police
20.000
20,000
Cisco Aimet Receiver w/Ardenna (new)
5.000
5.000
Fiber Connectivity City Hap - Public Works
56.900
58.900
CM= Request Management System
25.000
$ 187,500
25,000
City Clerk
None
Comm Dev,
Municipal Center Reader Board
$ 40.000
40.000
40,000
Communications
City Council ChambersUpgrades
$ 12,000
$ 12,009
Eagan Room Upgrades
8.900
20,900
8,900
Police
7 Full-Size Crown Victories Q $24.200
$ 169,400
169.400
3 Detective.Squad Replacement ® $21.400
64.200
64.200
1 Replacement Warning Shen
18,000
18,000
227 800 Megahertz Radios ® $3.500
794.500
1,046,100
794,500
Fire
Replace Unit 41985 Ford F350 with brush truck
50.000
50.000
Replace Unit 241989 Inflatable Boat with Alum Boat
20.000
70,000
20,000
Engineering
AdmINCE Vehicle Replace #103 "92 Chevy Lumhna
$ 24.000
24.000
24,000
Streets
Replace Uhl 132'89 Ah Compressor
$ 17,700
17,700
Salt Brine Storage Tank
39.900
39.900
Customization of Software-Emergel PDA
12AM
12,500
AVL Technology Implementation
17AW
17,500
Used Self Propelled Paver 8, Trager
59.900
147,500
59.900
Central Svc'Matnt
None
Parks
Replace Unit 306 -'97 Chevy 2500 314 ton 04
$ 28,500
28,500
Replace Unit 325 -'97 Bobcat Skkl-steer Loader
30,000
30,000
Replace Unit 328 - 580-0 Mower
75.000
75.000
Replace Unit 329 - 580-D Mower
75AW
75.000
Replace Unit 335 - Fro tmound Mower 322D
25.000
25.000
Replace Unit 338 - FmOnount Mower 322D
25.000
25.000
Replace Unit 346 - Cushman Utility Truckster
12.ODO
288,500
12,000
Water
1/2 Ton Pkiwp Replace #205 -'92 Chev 314-ton PU
$ 19,000
$ 19,000
112 Ton Pickup Replace #203 -'94 Chev, 1/2-ton PU
19AW
19,000
Now 112 Ton Puckup
19,000
57,000
19,000
Sewer
SUV Replace Wim Van #208 -1999 Ford
$ 21,000
21,000
Replace Jetter Uri # 218 -'89 Ford
180.000
201,000
180,000
Water Quality
None
Total
$ 2.082 500
$ 1.783.600
$ 258.000 20 900�a
Original Carried Forward From 2008
$ 524.786
ERF
$ 1,783.801)
Budget Adjustments:
(24.000)
Total Other
278.900
(15,000)
Total
$ 2.082.500
(21.000)
Adjusted Cary Forward From 2006
485.786
2007 ERF Allocation
965.574
Total ERF Amount Available For 2007
$ 1.451.360
September 206 2005
2007 - 2011 Part II CIP
Summary.
IT
City Clerk
Community Development
Communications
Police
Fire
Pub Wks/Engineering
Streets
Cent Svces Maintenance
Parks/Rec/Forestry
Water
Sewer
Water Quality .
Total. Requested All Funds
Less: Non -ERF Items
ERF Obligation
2007-2011 CIP Summary
20 -Sep -06
2007
2008
2009
2010
2011
561,000
Cary Forward ERF Amount
485,786
(332,240)
$ 187,500
$ 71,400
$ 10,700 $
21,700
$ 113,600
40,000
23,000
24,000
50,000
25,000
20,900
-
-
-
-
1,046,100
509,300
242,600
301,600
284,400
70,000
35,000
-
100,000
-
24,000
25,000
15,000
25,000
-
147;500
271,000
284,000
352,000
33,000
268,500
169,600
208,200
235,000
135,000
57,000
-
-
38,000
-
201,000
43,800
35,000
-
-
-
25,000
137,000
-
140,000
$ 2,062,500 $1,173, 100 $ 956,500 $
(278,900) (68,800) (172,000) _
$ 1,783,600 $ 1,104,300 $ 784,500 $
1,123,300 $
731,000
(38,000)
(170,000)
1,085,300 $
561,000
Annual ERF Allocation ,
$ 965,574
$ 999,369
$ 1,034,347 $
, 1,070,549 $
1,108,018
Cary Forward ERF Amount
485,786
(332,240)
(437,171)
(1879324)
(202,075)
Total ERF Available
$ 1,451,360
$ 667,129
$ 597,176 $
883,225 $
905,944
Cummulative ERF Balance $ (332,240) $ (437,171) $ (187,324) $ (202,075) $ 344,944
* 2008-2011 ERF allocation figures are estimates based on 3.5% annual increases (growth + inflation)
September 20, 2006
Totals
$
404,900
162,000
20,900
-2,384,000
205,000
89,000
1,087,500
1,016,300
95,000
279,800
162,000
$
5,906,400
$
6,046,400
(727,700)
$
5,318,700
$
5,663,644
$
344,944
Agenda Information Memo
September 26, 2006, Eagan City Council
E. APPROVE 2007 GENERAL FACILITIES RENEWAL & REPLACEMENT
BUDGET
ACTION TO BE CONSIDERED:
To approve the 2007 General Facilities Renewal & Replacement Budget
FACTS:
This fund was created in 1999 for the purpose of providing resources for
renewal and replacement of general facilities; primarily non -enterprise
fund infrastructure. Major renewal and replacement items such as roofs,
parking lot improvements, and grounds enhancements are cyclical in
nature and create budgeting problems when inserted into the annual
operating budgets.
• An annual allocation of the tax.levy which began in 1999 at $100,000 has
been dedicated to the General Facilities Renewal and Replacement Fund
except for payable 2004. For that one year the levy was redirected to the
General Fund to assist in enabling the City to finance the 2004 operating
budget following the 2003 budget cuts and constrained revenues available
for use in the General Fund resulting from various State actions.
• The allocation of the tax levy proposed for payable 2007 is in the amount
of $134,010 and the available balance projected at 12-31-06 is $264,209.
• The schedule for this approval is timed to allow for coordination with
various purchasing/bidding options to provide for the best possible prices,
the necessary lead times for undertaking the repairs and the desire to
complete the activities during 2007.
• A management meeting was held at which time staff from each
department had an opportunity to discuss their proposals and challenge
other department proposals in attempts to prioritize overall City needs, the
attached list of purchases totaling $136,200 was reached by consensus.
This allocation creates a cant' forward balance of $272,019 into 2008.
24
ATTACHMENTS:
• Attached on page is a copy of the proposed 2007 General
Facilities Renewal & Replacement Budget.
• Attached on page is a copy of the summary of the financial
status of the General Facilities Renewal & Replacement Fund.
2-5
20 -Sep -06
GENERAL FACILITIES RENEWAL & REPLACEMENT
2007 BUDGET
L'101
Estimated
No.
Item/Description
Cost
1
Replacement/upgrade of lighting in the Parks Department
workshop at the maintenance facility
$ 12,000
2.
Resurfacing of East & North parking lots at Municipal Center
45,000
3
Carpet replacement Police north stair tower
2,600
4
Carpet replacement City Hall 2nd floor corridor, waiting area
and stairs
6.,300
5
Rooftop screening equipment on Police building.
11,700
6
Fire Administration lobby, stairwell, and training room
painting
5,400
7
City Hall 1 st floor security improvements;
7,200
8
Re -side salt storage building
11,800
9
Seal coat and restrip parking lots and drives at Eagan
Community Center and Moonshine Retreat Center
17,200
10
Replace two garage doors at Fire Station 4
17,000
Total
$ 136,200
L'101
20 -Sep -06
General Facilities Renewal and Replacement Fund
Total
Cumulative
Tax
Accrued
Fund
Year
Levy
Interest
Revenues
Expenditures
Difference
Balance
1999
100,000
1,420
101,420
-
101,420
101,420
2000
100,000
6,008
106,008
193,801
(87,793)
13,627
2001
100,000
3,400
103,400
-
103,400
117,027
2002
105,000
9,271
114,270
19,952
94,318
211,345
2003
103,156
6,723
109,879
23,576
86,303
297,648
2004
-
5,421
5,421
-8,289
(2,868)
294,780
2005
121,551
.5,943
127,495
111,995
15,500
310,280
2006 Budget
127,629
10,000.
137,629
183,700
(46,071)
'264,209
2007 Budget
134,010
10,000
144,010
136,200
7,810
272,019
891,346
58,186
949,532
677,513
272,019
Agenda Memo
September 26, 2006 City Council Meeting
F. APPROVE the 2008 Fee Schedule for the Eagan Community Center.
ACTION TO BE CONSIDERED.
To approve the 2008/2009 fee schedule for the Eagan Community Center as presented.
FACTS:
• The City Council generally reviews proposed fee schedule as part of their annual budget
review.
• The last change in rental fees occurred in 2005 for the 2006/2007 season.
• Because reservations can be made 18 to 24 months in advance the number of requests for
2008 reservations is increasing resulting in the need to have a fee structure in place.
• Prices are reviewed and compared each year to ensure that the community center is
keeping pace with comparable facilities.
• The proposed fees suggest no change to the rental rates for the Lone Oak Room,
Performance Studio or Teen Center.
• The fee schedule presented is designed to capture the banquet and meeting space market
while providing moderately priced rental space options for residents.
• Staff would also recommend that the rental rates beheld for two years so that a
systematic review and recommendation for rate changes occurs every even year.
ATTACHMENTS:
• Proposed Fee Schedule for 2008 and 2009 on pages ? - 30.
• Facility comparisons on pages 33 i . .
BANQUET FACILITY
Sun-Thurs
8 am -11 pm
8 am -Noon
1-5 pm
6-11 pm
Patio*
Friday
Sam -12:30 am
Saturday
8 am -12:30 am
MEETING ROOMS
1 Mtg room
Resident
Non -Resident
Reduced**
3 Mtg rooms
Resident
Non -Resident
Reduced**
3 Mtg rooms
(max) Resident
Non -Resident
Reduced**
Teen/Lone Oak
Performance
Resident
Non -Resident
1/2 of Lone Oak
Reduced**
1/2 of Lone Oak**
Board Room
Resident
Non -Resident
Reduced**
North
Central or
South Oaks
(capacity 110)
The Oaks
(capacity 350)
2006/2007
9 . °
2006/2007
300
400
700
800
150
150
250
250
150
150
250
250
150
175
300
350
100
106
100
100
n/a
n/a
900
1,100
n/a
n/a
1,200
1,450
2006/2007
per hour
14 16
16 18
11 12
35 40
45 50
30 35
150 160
180 200
120 140
50 50 no change
55 55 no change
30 30 no change
35 35 no change
201 20 no change
17 20
22 25
15 16
ZR
io change
io change
io change
"patio included
`patio included
**Reduced with 8 hour banquet rental
GYMNASIUM
2006/2
per
Parks & Recreation
Athletic Assoc.
Private
BIRTHDAY PARTY PACKAGES
2006/20
Blast 1
Teen 1 1
Teen 2 1
e
Rental Price Comparison for 2008 Rate's
"This is a comparison of Saturday rentals for 2006 rental rates.
Community Center Comparisons 2006
Edinborough Park $2000
Rental Time 6.30pm-12 midnight
Seats 350, Four Catering Options, Can not have cash bar or hard alcohol.
2005 rate was $2000; that is a 0% increase.
Shoreview Community Center $1000 Resident
11:30am-11:30pm $1100 Non Resident
Seats 300, any licensed caterer, AV included.
2005 Rental Rate was $995; that is about a 10% increase.
40
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Agenda Memo
September 26, 2006 City Council Meeting
G. APPROVE change to the 2006 fees and charges pertaining to commercial and
fund raising use of public facilities.
ACTION TO BE CONSIDERED.
To remove the "Use of Subsidized Park Facilities, Pavilions and Moonshine Retreat
Center for Fund Raising or Commercial Profit Generating Activities" from the Parks
and Recreation Department Policies and City of Eagan fee schedule.
FACTS:
■ The Use of Subsidized Park Facilities, Pavilions and Moonshine Retreat Center for Fund
Raising or Commercial Profit Generating Activities Policy was approved at the December
1% 2005 APrC meeting and subsequently approved by the City Council on March 6,
2006.
• At the June 19, 2006 APrC meeting, Commission Member Danner raised a concern with
the policy as it related to non-profit groups using park facilities to raise money and asked
the APrC to review the policy.
■ Non-profit groups currently pay the same rate as all other users for rental of park
facilities.
■ The current policy states: "Groups wishing to use a park, pavilion, or Moonshine Retreat
Center for a fund raising or commercial profit generating activity will be charged a rate
that is 15% higher than the public rental fee."
■ The additional fee was originally added to off -set part of the subsidy to these facilities. It
also separated the City from any implied sponsorship of fund raising or commercial
activities.
■ The APrC Recreation Subcommittee reviewed the policy and recommended that the Fund
Raising and Commercial Profit Generating portion be removed. The APrC subcommittee
felt that since there was no additional cost to the city based upon the type -of event, the
additional fee was not justified. The committee did not wish to establish separate pricing
for non-profit groups.
■ The APrC recommends the removal of the "use of Subsidized Park Facilities, Pavilions
and Moonshine Retreat Center for Fund Raising or Commercial Profit Generating
Activities" from the Parks & Recreation Department Policies.
ATTACHMENTS:
Q
Agenda Information Memo
Eagan City Council Meeting
September 26, 2006
Consent Agenda
H. APPROVE A RESOULTION IN SUPPORT OF A BIO -ZONE
ACTION TO BE CONSIDERED:
To Approve a Resolution in support of the Bioscience Zone application from Dakota and
Goodhue Counties, and the specific properties in Eagan to be included in the application.
FACTS:
➢ The Minnesota Legislature found in Minnesota Session Laws 2003, 1" Special Session,
Chapter 21, Article 2, as a matter of public policy, that biotechnology and the health
sciences hold immense promise in improving the quality of our lives in areas of food
science, medicine, medical technologies, chemicals and alternative fuel sources and
growing tens of thousands of new, high -paying jobs.
➢ As such, the legislation established a Bio -Zone program that provided tax exemption and
tax credits within a designated area or zone. A bio -zone provides a stimulus for bio -
related businesses to cluster in an area and provides for significant cost savings due to
exemptions from corporate franchise tax and sales tax on business purchases. It also
provides an employment tax credit for high paying jobs and an improved research and
development credit.
➢ On January 1, 2003, one such Zone was established in three sub -zones of Minneapolis,
St. Paul and Rochester that distributed $1 million in tax credits to nine companies.
Additional funding was not authorized during the 2004-06 session and the program was
temporarily closed.
The Minnesota Legislature Minnesota Session Laws 2006 Regular Session Chapter 276
(S.F. No. 3260) granted to the Minnesota Department of Employment and Economic
Development the authority, in collaboration with the Minnesota Department of Revenue
and the Office of Strategic and Long Range Planning, to re=open the application process
for communities to designate properties as a Bioscience Zone and therefore becoming
eligible for any future funding..
➢ An application to establish a Bioscience Zone for properties in Dakota and Goodhue
Counties is being prepared for submission to the Minnesota Department of Employment
and Economic Development via the Dakota Future and the Dakota County CDA.
Designated properties in Eagan would be considered a sub -zone to this application.
➢ The Dakota County CDA has agreed to be the zone administrator for the Bioscience Zone
should our application for designation be approved and the City of Rosemount has agreed
to be the legal applicant.
➢ The application requires a resolution from each taxing jurisdiction that will be included in
the proposed Bioscience Zone agreeing to provide sales and use tax exemptions for.
designated properties within the Zone.
➢ No Dakota or Goodhue County cities currently have a local sales or use tax in place,
therefore the proposed Zone would not impact current local revenue. If a sales tax was
imposed at some time in the future, companies locating in the Bio -Zone and signing a
business subsidy agreement would be exempt from these prospective taxes.
➢ Staff is proposing to submit several vacant and underutilized properties in northeast
Eagan that are adjacent or near the new Ecolab research facility including properties
within Special Area No. 3 south of Lone Oak Rd and properties within the Northeast
Redevelopment District along Highway 55 (see attached map).
➢ The Bio -Zone benefits would only be applied if a qualified Bioscience business locates
within one of the designated properties. If a business proposes to occupy a property in
the area, but outside the designated Zone properties, a property can be exchanged through
an amendment process.
ATTACHMENTS:
'Draft Resolution on page
Map of proposed Eagan sub -zone properties on page
r
CITY OF EAGAN
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
A RESOLUTION IN SUPPORT OF A BIO -ZONE APPLICATION FOR
DAKOTA AND GOODHUE COUNTIES AND DESIGNATED
PROPERTIES IN EAGAN
WHEREAS The Minnesota Legislature found in Minnesota Session Laws 2003, 1" Special Session, Chapter 21, Article 2,
as a matter of public policy, that biotechnology and the health sciences hold immense promise in improving the quality of
our lives, including curing diseases, making our foods safer and more abundant, reducing our dependence on fossil fuels and
foreign oil, making better use of Minnesota agriculture products, and growing tens of thousands of new, high -paying jobs.
WHEREAS The Minnesota Legislature Minnesota Session Laws 2006 Regular Session Chapter 276 (S.F. No. 3260)
granted to the Minnesota Department of Employment and Economic Development the authority, in collaboration with the
Minnesota Department of Revenue and the Office of Strategic and Long Range Planning, to designate one or more
Biotechnology and Health Sciences Industry Zones.
WHEREAS the legislature further found that there are hundreds of discoveries made each year'at the University of
Minnesota, the Mayo Clinic, and other research institutions that,' if properly commercialized, could help provide these
benefits.
WHEREAS the $ioscience Program created in Minnesota Session Laws 2003, 1" Special Session, Chapter 21, Article 2
allows for the formation of a Bioscience Zone;
WHEREAS an application for Bioscience zone designation in Eagan is being prepared for submission to the Minnesota
Department of Employment and Economic Development via the Dakota County CDA; therefore,
BE IT RESOLVED that the City of Eagan, at its meeting held on the 26a' day of September, 2006, upon careful consideration
and review, approves the specific areas proposed in the application for a Bioscience zone, approves of the use of tax exemptions
and tax credits within the proposed zone (subject to proper review and approval by the other appropriate taxing authorities
within the zones), and encourages the Minnesota Department of Employment and Economic Development to approve the
Bioscience Zone Application being submitted by the City of Rosemount as applicant with the Dakota County CDA as zone
administrator.
BE IT FURTHER RESOLVED that the City of Eagan agrees to provide all of the local sales and use tax exemptions
provided for under the Bioscience Zone .
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
CERTIFICATION
I, Maria Petersen, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the
foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a
regular meeting thereof assembled this 26h day of September, 2006.
Maria Petersen, City Clerk
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Agenda Memo
September 26, 2006 City Council Meeting
I. APPROVE Toint Application with Dakota County and other area agencies
for a Blue Cross Blue Shield "Communities on the Move"
ACTION TO BE CONSIDERED.
To approve a joint application with Dakota County and other area agencies for a Blue
Cross Blue Shield "Communities on the Move" grant and authorize the Mayor to sign
the letter of support.
FACTS:
■ The City of Eagan is partnering with the Dakota County public Health Department, along
with other county and municipal agencies, for a Blue Cross Blue Shield "Communities on
the Move" grant application. Other agencies include the cities of Apple Valley, Hastings,
Inver Grove Heights, Rosemount, South St. Paul, and West St. Paul. -
■ $35,000 is being requested to fund program staff and promotion. Dakota County will act
as the fiscal agent and provide staff to coordinate the program.
■ The grant will fund a program titled Dakota County Neighborhood Walking Program.
The primary audience for the program is sedentary or insufficiently active women ages
25-54.
■ All participating program partners will contribute a minimal amount of in-kind staff time
to support the success of the program. A minimal role for each -partner will be to assist in
the program promotion and in recruitment of program participants.
■ Each partner may choose to develop or incorporate any number of facilities to enhance
the program among the audiences they serve. Some examples include community
festivals, national employee health and fitness, National Trails Day and National Night
Out events.
■ The target date for this program is April -October 2007.
ATTACHMENTS:
None.
Agenda Information Memo
September 26, 2006 Eagan City Council
J. EXTENSION OF CONDITIONAL USE PERMIT —
SPECTRUM DEVELOPMENT GROUP, LLC
ACTION. TO BE CONSIDERED:
To approve a one-year extension of a Conditional Use Permit for a restaurant in the BP,
Business Park zoning district, on property located at 1030 Blue Gentian Road, legally
described as Lot 1, Block 1, Spectrum Business Park, in the NW V4 of Section 2.
FACTS:
• The Conditional Use Permit was initially approved by the City Council on September 3,
2002, and received extensions on September 16, 2003, August 2, 2004, and August 16, 2005.
• The applicant is requesting another one-year extension of the CUP approval.
• A letter from the applicant dated August 15, 2006, states they are in the process of finalizing
documents and architectural plans for the development of this lot.
• With the one-year extension, the expiration date of the CUP will be September 3, 2007.
ATTACHMENTS (1):
Letter from Spectrum, page 40
39
4UPECTRUM
AIL
DEVELOPMENT GROUP, L.L.C.
August 15, 2006
Mayor Pat Geagan
Peggy Carlson, Councilmember
Cyndee Fields, Councilmember
Mike Maguire, Councilmember
Meg Tilley, Councilmember
3830 Pilot Knob Road
Eagan, Minnesota 55122
RE: Conditional Use Permit
Lot 1, Block 1, Spectrum Business Park
Restaurant Lot
Dear Mayor and Councilmembers:
Spectrum Development Group, LLC respectfully requests an extension to its Conditional
Use Permit on Lot 1, Block 1 Spectrum Business Park.
Spectrum is in the process of finalizing documents and architectural plans for
development of this lot. We look forward to working on yet another project in the City of
Eagan and we do believe that it will be a great addition to the community.
If you have any questions, please feel free to contact me. Thank you for your
consideration.
Cc: Planning Department
1000 131ue Gentian Road ® Suite 135 ® Eagan. MN 55121
651.675.0500 0 Fas 651.675.2290
Agenda Information Memo
September 26, 2006 City Council
K. FINAL PLAT (HALLEY'S 2ND ADDITION) — MANLEY LAND
DEVELOPMENT
ACTION TO BE CONSIDERED:
To approve the Vacation of easements and the Final Plat for Halley's 2nd Addition to the May
16, 2006; City Council meeting.
REQUIRED VOTES FOR APPROVAL: Majority of Councilmembers present
FACTS:
➢ The site consists of Lots 1 and 2, Halley's Addition located at the southwest corner of Red
Pine Lane and Biscayne Avenue in the SE I/a of Section 36.
➢ Existing drainage and utility easements are proposed to be vacated.
➢ A public hearing on the vacation was held on May 3, 2005, with action on the item continued
until the time of final plat (Council meeting minutes attached).
➢ New drainage and utility easements will be dedicated with the new plat, Halley's 2nd
Addition.
➢ The final plat and easement vacation first appeared on the Council agenda on May 17, 2005.
It was continued several times to allow a study of development/redevelopment issues in this
area and to work toward a master plan approach to redevelopment in this area.
➢ A Predevelopment Agreement was approved on August 1, 2005, and the parties continue to
work on development of the master.plan, with the intention of development/redevelopment of
the subject site, adjacent property to the west, and other properties in this area.
➢ A development application (Red Pine Crossing) was submitted in December 2005 for
property adjacent to the proposed Halley's 2nd Addition site. Preliminary development
approval for that project occurred in April 2006.
➢ Approval of the Halley's 2nd Addition final plat and vacation of existing drainage and utility
easements is now in order for City Council approval.
ATTACHMENTS (4):
Final Plat, Halley's 2nd Addition, page
Location Map, page
Easements to be Vacated, pages
City Council Meeting Minutes, May 3, 2005, page
41.
HALLEYS
2ND
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1000 .0 1000 2000 Feet
Development/Developer. Halley's 2nd Addition
Application: Final Plat
Case No.: 36-FP-04-04-05
City Lain
Map Prepared using ERSI AreVlew S.t. Parcel base map data provided A
by Dakota County OHlee of GIS and Is current as of April 200& L
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THIS MAP IS INTENDED FOR REFERENCE USE ONLY
The City of Eagan and Dakota County do not guarantee the accuracy of this information and
are
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Gommu°ny Deva-opm-at Department
not responBible for errors or omissions.
WESCOTT
PROPOSED VACATION g
LOCATION
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thereof, Dakota County, Minnesota.
citf Eap
Proposed Easement Vacation4/i5/os
y of
Halley's 1 st Addition - Lots 4&5 , Blk 1
�r11
Engineering Department
Eagan City Council Meeting Minutes
May 3, 2005
Page 3
PUBLIC HEARINGS
HALLEY'S FIRST ADDITION — EASEMENT VACATION
City Administrator Hedges introduced this item regarding the vacation of public drainage and utilityeasements
within Lots 4 and 5, Block 1; Halley's First Addition. He stated that staff is recommending that action be continued
until consideration of the Final Plat of Halley's 2°d Addition. Public Works Director Colbert explained the history
and purpose of the request.
Mayor Geagan opened the public hearing.' There being no public comment, he closed the public hearing and turned
discussion back to the Council.
Councilmembers referenced previous discussion of this area at their retreat in January and agreed that additional
information regarding plans for this general area of the City need to be considered and discussed.
Councilmember Tilley moved, Councilmember Maguire seconded a motion to continue consideration of vacating the
public drainage and utility easements within Lots 4 and 5, Block 1, Halley's First Addition to be concurrent with the
Final Plat approval of Halley's 2°d Addition. Aye: 4 Nay: 1 (Fields opposed) ,
\currenfive
FICATION OF DELINQUENT FALSE ALARM B LS
City Administraduced this item regarding the final assessment ro or delinquent false alarm bills.
He stated there delinquent bills with an assessable amount of 675.00.
Mayor Geagan hearing. There being no public comme , he closed the public hearing and turned
discussion back
Councilmember Fields moved, Counci mber Maguire seconde a motion to approve the final assessment roll for 05-22
delinquent false alarm bills and authorize i certification to D ota County. Aye: 5 Nay: 0
CERTIFICATIO OF DE QUENT UTILITY BILLS
City Administrator Hedges introduced this item reg mg the fmal assessment roll for delinquent utility bills. He
stated the assessable amount is $60,465.44.
Mayor Geagan opened the public hearing. Thi% being no�ublic comment, he closed the public hearing and turned
discussion back to the Council / \
Councilmember Fields moved, Counci ember Carlson secondeX a motion to approve the final assessment roll for
delinquent utility bills a/honcertification to Dakota Co ty. Aye: 5 Nay: 0 OS -23
OLD BUSINESS
ORDINANCE TERHE MORATORIUM RESTRIC ING THE ISSUANCE OF OFF -SALE
LIQUOR LICENISHED BY ORDINANCE NO.3 , INTERIM USE: ALCOHOLIC
BEVERAGES LICENSING STUD
City Administrator Yedges introduced this item regarding the termination of the oratorium restricting the issuance
of off -sale liquor' eases. An Interim Use Ordinance was adopted by the City Co cil on October 19, 2004 to allow
Council the Opp .ty to determine what, if any, additional restrictions/criteria.sho d be imposed in the area of
off -sale liquor ceasing and regulation. Review of information provided by staff follo ' g a survey of other
metropolit ities' and input from current off -sale liquor license holders was held at pr8,,k9us Council workshops.
;tuber Carlson moved, Councilmember Fields seconded a motion to adopt an ordice terminating the
n restricting the issuance of off -sale liquor licenses established by Ordinance No. 38 8,Interim. Use:
Beverages Licensing Study. Aye: 5 Nay: 0 `/ `�
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
M. DEVELOPMENT ACCEPTANCE & MAINTENANCE
AUTHORIZATION — CITY PROJECT 04-K
ACTION TO BE CONSIDERED: Acknowledge the completion of improvements for
City Project No. 04-K (Woodland Place) under terms of the Development Agreement and
authorize perpetual City maintenance subject to warranty provisions.
FACTS:
• Woodland Place Addition is a 14 -lot single family residential subdivision constructed
east of Dodd Road and south of Cliff Road. This development required the
construction of a public street, sanitary sewer, water main and storm sewer, along
with grading, which were all performed privately by the developer under the terms
and conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
W
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
N. PROJECT 931, ART RAHN/ HILLANDALE ADDITIONS -
- STREET OVERLAY —
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 931
(Art Rahn/ Hillandale Additions — Street Overlay) and schedule a public hearing to be
held on October 17, 2006.
FACTS:
• Project 931 provided for the bituminous overlay of the streets within the Art Rahn
and Hillandale Additions neighborhood, north of Diffley Road, east and west of
Blackhawk Road. The streets included in the project were Kathryn Circle,
Meadowlark Road, and South Meadowlark Road. The street resurfacing was
completed as outlined and discussed in the feasibility report.
• Thisproject, constructed under Contract 06-03, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This,roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners and address any concerns.
• The final assessments are less than the estimate contained in the feasibility report
presented at the public hearing held on December 20, 2005.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
O. PROJECT 930, SILVER BELL ROAD — STREET OVERLAY —
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 930
(Silver Bell Road — Nicols Road to Kennebec Drive — Street Overlay) and schedule a
public hearing to be held on October 17, 2006.
FACTS:
• Project 930 provided for the bituminous overlay of Silver Bell Road, from Nicols
Road to Kennebec Drive. The street resurfacing was completed as outlined and
discussed in the feasibility report.
• This project, constructed under Contract 06-03, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners and address any concerns.
• The final assessments are less than the estimate contained in the feasibility report
presented at the public hearing held on February 21, 2006.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
P. MINNESOTA COALITION OF STORMWATER CITIES
ACTION TO BE CONSIDERED: Authorize membership and participation in the
Minnesota Cities Stormwater Coalition (MCSC) and payment of an annual fee up to
$1,625.00 to the League of Minnesota Cities (LMC).
FACTS:
• Four years ago the LMC formed the National Pollution Discharge Elimination
System (NPDES) Guide Plan steering committee to assist member cities in
complying with the requirements of the NPDES Phase H program.. 117 cities joined
in this effort, including Eagan, to develop a model NPDES template and to speak with
one voice to the Minnesota Pollution Control Agency (MPCA) in adoption of the
Phase H permit for Municipal Separate Storm Sewer Systems (MS4) cities. The
committee and the related services no longer exist as they have served their purposes.
• Eagan and the rest of the Phase H permit cities have been implementing their
individual permit plans for three years. Recent changes to the permit and increased
regulations and requirements related to the Total Maximum Daily Load (TMDL),
non -degradation and impaired waters aspects of the federal Clean Water Act have
greatly increased the responsibilities of the cities to ensure compliance.
• At the request of many of the cities involved with the NPDES Guide Plan steering
committee, LMC has agreed to sponsor a new collaborative effort to support cities
and their stormwater professionals in maintaining program. implementation and
continuing to have an effective, unified voice with the MPCA.
• The member cities of the Minnesota Cities Stormwater Coalition will primarily share
in the cost and benefit of a consultant who will represent the cities at the MPCA
Stormwater Steering Committee, coordinate with MPCA on MS4 permit issues and
track development of new regulations. Regular communication will occur between
the consultant and member cities, primarily through e-mail. This representation will
be consistent with. that of the NPDES Guide Plan steering committee and consultant
services.
• At this time, the LMC is soliciting interest in the MCSC. An annual budget of
$75,000 has been estimated, which would be funded entirely by the member cities.
The coalition would commence as described upon receipt of a letter of understanding
from enough cities to cover the anticipated cost. A lack of sufficient interest by
potential member cities would not allow. the MCSC to be formed in its proposed
format.
ATTACHMENTS:
9 Letter of Understanding, pages through _E5.
LMC
%aagva of MinneeoEa C+tw
CFO;" ;vromo w mwnonro
September, 2006
League of Minnesota Cities
145 University Avenue West, St Paul, MN 55103-2044
(651) 281-1200 + (800) 925-1122
Fax: (651) 281-1299 • TDD: (651) 281-1290
www.Imnc.org
Letter of Understanding
Re; Minnesota Cities
Stormwater Coalition (MCSC)
The City of hereby agrees to participate in the League of Minnesota
Cities' Minnesota Cities Stormwater Coalition (MCSC) per the terms and conditions outlined
below.
Mission
To protect Minnesota's water resources by ensuring that the policies, permits, procedures, rules, .
and legislation adopted by state water resource management agencies and other regulatory'
entities are both meaningful and manageable from the perspective of the regulated parties.
General Goals
• Promote staff -to -staff discussion with MPCA (e.g., TMDL baseline)
• Be cities' eyes and ears in state agency and stakeholder group discussion
• Exercise policy influence
• Influence development of regulations and implementation plans in the early stages
• Offer a consistent voice
• Help unify positions taken by agencies
• Encourage agencies to provide sample documents (e.g., construction SWPPP)
Action Plan
• Advocate for the interests of the regulated cities with regulatory agencies
• Provide input and professional advice .for the LMC policy development process, but will not
take independent legislative positions
• Foster and manage communication and networking on water resource issues among regulated
cities and with state regulatory agencies and other cities
• Provide technical assistance and training for regulated cities
• Participate in state regulatory and water resource forums, such as the Stormwater Steering
Committee, Minnesota Pollution Control Agency stakeholder groups, Total Maximum Daily
Load stakeholder groups, Nonpoint Education for Municipal Officials, Watershed Partners,
Minnesota Public Works Association and City Engineers Association of Minnesota
• Encourage the various state agencies to keep guidance documents for regulated cities current
• Undertake special projects as appropriate
• Cooperate with other entities in developing educational materials that can be used by
regulated cities
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Letter of Understanding
Page 2
August 29, 2006
Eligible Members
While interest is focused on Phase I, Phase II; mandatory and discretionary cities, all LMC
member cities may participate. Other regulated entities, i.e.. interested watershed districts, may
participate for the purposes of receiving information and adding to the discussion, but will not
have formal standing in MCSC.
Legal Structure
Membership in the MCSC will become effective upon participating cities signing this Letter of
Understanding. It is understood that LMC will hire and supervise staff, retain necessary
consultants, provide fiscal and other general administrative support services. The LMC Board
has formal authority over the effort, but will appoint a nine -member Steering Committee to
provide direction and give recommendations.
Membership of Steering Committee
MCSC will work under direction of a nine member steering committee appointed by the LMC
Board of Directors. Members will serve three-year staggered terms, except to instigate the
staggered terms, initial steering committee members will each serve a one, two, or three year
term as determined by the LMC Board. The first year committee members will be: Lori Haak,
Water Resources Coordinator, Chanhassen (Chair); Jim Hafner, Stormwater Manager, Blaine;
Ross Bintner, Water Resources Engineer, Prior Lake; Bruce Westby, City Engineer, Monticello;
Bill Schluenz, Public Works Superintendent, Waite Park; Jeff Oliver, City Engineer, Golden
Valley; Terry Schultz, Director of Natural Resourees, Burnsville; Andy Bradshaw, Civil
Engineer I, Moorhead; and Anne Weber, Civil Engineer, St. Paul.
Resources Provided
• MCSC participating cities will reimburse LMC for direct services and expenses such as
general administrative, Internet, and support staff services provided through LMC.
• MCSC participating cities will also reimburse LMC for the costs and expenses associated
with retaining the technical consultant for representation with regulatory agencies, member
advice, maintenance of guidance document, development of training, and input on
development of public educational materials
Maximum First Year Fee
The fee for the City of shall not exceed $ in
the first year of this agreement. Do not enclose payment at this time; your city will be invoiced
when total participation and actual fees are established.
5k
Letter of Understanding
Page 3
August 29, 2006
LMC Limitations on Expenditures
LMC shall not authorize expenditure of funds for the MCSC beyond the amount that has been'
paid by participating cities.
Term of Agreement and Renewal
Term of agreement shall be September 1, 2006 through August 31, 2007.
LMC will invoice membership fees each August l; the city will determine and notify LMC by
September 1 whether it intends to continue for the following year.
Agreed to on this date
Authorized Signature
Date
by the City of
Designation of Primary Contact for the City
Name
Mailing Address
Phone #
E-mail Address
Fax :#
Please return completed document to:
Rebecca Erickson, League of Minnesota Cities
145 University Ave. W.
St. Paul, MN 55103-2044
.63
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
Q DEVELOPMENT ACCEPTANCE & MAINTENANCE
AUTHORIZATION — CITY PROJECT 04-U
ACTION TO BE CONSIDERED: Acknowledge the. completion of improvements for
City Project No. 04-U (Thorpe Woodlands Garden P Addition) under terms of the
Development Agreement and authorize perpetual City maintenance subject to warranty
provisions.
FACTS:
• Thorpe Woodlands Garden P Addition is a 3 -lot single family residential
subdivision constructed east of Wescott Woodlands and south of Yankee Doodle
Road. This development required the constructing public sanitary sewer, water main
and storm sewer, along with site grading, which were all performed privately by the
developer under the terms and conditions of the development contract agreement.
The improvements have been completed, inspected by representatives of the Public
Works Department and. found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
SJ
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
R OUTLOT A. RIVERPARK OFFICE CENTER
EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate a portion of a public
drainage and utility easement within Outlot A, Riverpark Office Center and schedule a
public hearing to be held on October 17, 2006.
FACTS:
• On September 14, 2006, City staff received a petition from William Everson of Blue
Cross Blue Shield/Minnesota, requesting the vacation of a portion of an existing
drainage and' utility easement within Outlot A, Riverpark Office Center, at the
northwest corner of the intersection of Yankee Doodle Road and Yankee Drive.
• The drainage and utility easement was dedicated as part of . the Riverpark Office
Center plat for. ponding and general utility purposes. A 24" storm sewer pipe is
located in this general area.
• On July 31, 2006, the City Council approved a Planned Development Amendment to
allow three pylon directional signs and a uniform sign package for the Blue Cross
Blue Shield properties. Two pylons are to be located on the south side of Yankee
Doodle Road between Highway 13 and Blue Cross Road, and one pylon at the noted
location on Outlot A Riverpark.
• A condition of this Council approval required a petition to vacate a portion of the
easement area on Outlot A prior to the recording, of the Planned Development
Agreement and issuance of the sign permits.
• The purpose of the request is to allow the property owner to construct the pylon sign
as indicated in the presentation. to the City Council at the July 31 meeting.
• Notices fora public hearing will be published in the legal papers and sent to all
potentially affected and/or interested parties for comment - prior to the scheduled
public hearing.
ATTACHMENTS:
• Location Map, page.
• Easement Vacation Exhibit, page �.
Citi of Eagan
Engineering Department
Outlot "A" - Riverplace Office Center
Proposed Easement Vacation
Location Map
9/20/06
WN
M
r
DRAINAGE
EASEMENT
PROPOSED VACATION
in
Outlot "A". - Riverplace Office Center.
Proposed Easement Vacation
Engineering Department
9/20/06 1
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
S. APPROVE FINAL PAYMENT — WELL NO. 21
ACTION TO BE CONSIDERED: Approve the final payment for Contract 05-03 (Well
No. 21 — Well Development and Pumping Equipment) in the amount of $62,023.79 to
Mark J. Traut Wells, Inc. and accept the improvements for perpetual City maintenance
subject to warranty provisions.
FACTS:
• Contract 05-03 provided for the construction and development of Well No. 21, in the
southeast corner of the Terra Glenn Addition, as well as the installation of all related
pumping equipment and controls. The well construction was . performed in
accordance with the City's Water Supply and Distribution Plan.
• These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance, subject to warranty provisions, of
the City of Eagan portion of the contract.
Agenda Memo
September 26, 2006
Regular City Council Meeting
CONSENT AGENDA:
T. Approve 2007 Eagan Convention and Visitors Bureau Budget
ACTION TO. BE CONSIDERED:
Approve 2007 Eagan Convention and Visitors Bureau Budget as recommended by the
ECVB Board.
FACTS:
• At the September 14, 2006 work session, the City Council received a presentation on the
proposed 2007 Eagan Convention and Visitors Bureau budget adopted by the ECVB
Board at its September meeting.
• The City Council gave direction that the ECVB budget be placed on a future regular City
Council meeting consent agenda for formal ratification.
• Section 3.2 of the ECVB's Operating Agreement with the City requires that no later than
September 30 of each year, the Bureau shall submit its work plan and line operating
budget for the next year for the City Council's "review and approval."
• As previously indicated, the budget reflects a 3% increase over 2006.
• Marketing priorities for 2007 include enhanced Web site marketing efforts and Internet
advertising campaigns to position Eagan, continuing "South of the River" partnerships
with the Minneapolis South cities for cost effective marketing and, a coupon book to
promote Eagan's hotels, restaurants and attractions.
• City Councilmember Peggy Carlson (a City -designated ECVB Board Member) was
present for the board meeting and moved approval of the ECVB budget.
ATTACHMENT:
• Board approved ECVB budget on page
�v
Eagan Convention & Visitors Bureau
2007 Budget
INCOME
Lodging tax
Other
Total Income
.EXPENSES
Personnel
Other
Office
Marketing
Travel & Entertainment
Total Expenses
Net income
2004
.2005
2006
2007
Actual
Actual
Budget
Budget
$ 720,125
$ 728,848
$ 731,000
$ 745,000
27,014
29,671
20,400
23,500
747,139
758,519
'751,400
768,500
208,467
78,651
4,211
397,209
688,538
$ 58,601. $
sob]
161,286
327,036
273,500
148,814
64,064
133,750
8,571
13,000
13,000
336,841
294,700
325,750
-
51,200
22,500
655,512 750,000, 768,500
103,007 $ 1,400 $ -
Agenda Memo
September 26, 2006
Regular City Council Meeting
CONSENT AGENDA:
U. Acknowledge 2006 / 2007 Technology Working Group Roster Members and
Thank 2005 / 2006 Members
ACTION TO BE CONSIDERED:
Receive and acknowledge the roster of 2006/2007 Eagan Technology Working Group
members and..direct staff to draft thank you letters for the Mayor's signature to the 2005
2006 members. .
FACTS:
• Since the formation of the first Eagan Tech Task Force in 2004, the (now -named)
Technology Working Group has been invaluable to the City Council and staff in advising
the City on policies and direction to ensure.Eagan residents and businesses are served by
first class Internet connectivity and communications infrastructure.
• The job done by the forward -thinking Tech Working Group has even been recognized by
the Minnesota High Tech Association whose members have nominated the Group as a
finalist for a Minnesota Tekne Award.
• Working Group members are selected for their technology and business expertise and are
drawn from Eagan companies large and small. Also included are representatives from
appropriate Eagan City commissions (Planning and Telecommunications) as well as
Eagan residents and Chamber of Commerce representation.
• Contacts have also helped establish beneficial relationships with state education and
economic development officials.
• Broadening the base of Eagan companies participating in 2006 / 2007 will be Lockheed
Martin, and the CEO of Intertech, an Eagan -based software development and training
firm.
• The focus of the Tech Working Group over the next year include monitoring Wi-Max
developments, assisting the Advisory Planning Commission and the City Council in
possible changes to the City Code to enhance technology deployment, and further
defining "world class" infrastructure to establish Eagan goals for consideration by the
City Council. .
• It would also be appropriate to direct staff and the Mayor to thank the 2005 / 2006
members of the Working Group for their time and dedication.
ATTACHMENT:
• 2006 / 2007 Eagan Technology Working Group roster on page C
4et
2006/2007 Eagan Technology Working Group Roster & Structure -
A large corporation chief technology officer (1)
Theresa Wise, Chief Information Officer
Northwest Airlines
Three large corporation IT representatives (3)
Raj Chawla, Tactical systems IT Leader, Lockheed Martin
Lou Gallagher, Director of Voice & Data Convergence, Blue Cross Blue Shield
of Minnesota, including responsibility for remote access & connectivity.
Kevin Hansen, Principal Technology Architect, Thomson Legal & Regulatory
Technology group.
Small or mid-size business representatives (2)
Tom Salonek, CEO, Intertech, software development and training firm
Al Zeitz, marketing consultant
Two Eagan residents (2)
• At least one should be from a home-based business
Jim Moeller, Eagan resident and consultant is technology market research with
Moeller Ventures, expert in financing and regulatory issues of in wireless
communications and a former analyst for Dain Rauscher.
Drew Gorton, Eagan resident & President of Gortons.Net Inc., a four -person
Web development firm
Chamber of Commerce President or designee (1)
Ruthe Batulis, President
Representative of the Telecommunications Commission (1)
Jodi Mikasen,
Representative of the Advisory Planning Commission (1)
Steven Chavez, attorney and former counsel to ADC
Staff Liaison (1)
Communications Director Tom Garrison
TOTAL (12)
Ex -Officio Staff Resources
Kristi Peterson, IT Coordinator
Jon Hohenstein , Community Development Director
0
Agenda Information Memo
September 26, 2006, Eagan City Council Meeting
OLD BUSINESS
A. PRELIMINARY PD & SUBDIVISION (MARIAN ADD) — MARIAN ANSARI
ACTIONS TO BE CONSIDERED:
To approve (OR direct findings of fact for denial) a Preliminary Planned Development to
allow the subdivision of the 1.8 acre lot for property located at 4365 Capricorn Place for property
located at 4365 Capricorn Place in the NE 1/a of Section 27.
To approve (OR direct findings of fact for denial) a Preliminary Subdivision of 1.8 acres to
create two lots, with a Variance to the minimum lot width and.street frontage requirements, for
property located at 4365 Capricorn Place for property located at 4365 Capricorn Place in the NE
1/a of Section 27, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ This item was continued at the September 5 meeting due to screenirig/buffering
concerns relative to the proximity of the future home to Goat Hill Park.
➢ The applicant has agreed to provide a landscape/screening plan with the Building
Permit for the new home. The screening requirement should be added as a
condition of approval.
➢ There is an existing house and detached garage on-site which will remain on Lot 1. A
shared driveway is proposed.
➢ Lot 1 will be 55,443 square feet and Lot 2 will be 22,437 square feet, easily exceeding
the R-1 minimum lot size of 12,000 square feet.
➢ Lot 2 is a flag lot configuration that does not meet the 85 foot lot width at the setback line
requirement or the minimum street frontage of 50 feet requirement. It is 40.8 feet; the lot
does widen and provides ample buildable area for a new home.
➢ The Advisory Planning Commission held a Public Hearing on August 22, 2006 and is
recommending approval.
120 DAY AGENCY ACTION DEADLINE: November 15, 2006
ATTACHMENTS (3):
Draft APC minutes on pages
Staff
--
Staff report on pages through
E -Mail from. Applicant's representative on page��
��
Advisory Planning Commission Minutes
August 22, 2006
Page 2 of 5
A. Marian Addition
Applicant Name:Homeowner
Location:4365 Capricorn Court; Lot 5, Block 2, Wilderness Park Third Addition
Application: Planned Development Amendment
A Planned Development Amendment to allow a second lot.
File Number: 27 -PA -12-07-06
Application: Preliminary Subdivision
A Preliminary Subdivision of 1.78 acres to create 2 lots.
File Number: 27 -PS -13-07-06 -
City Planner Ridley introduced this item and highlighted the
Staff report dated August 11, 2006. He noted the backgrou
in the City
Chair Hansen opened the public hearing.
There being no public comment, Chair Hansen clat&Lthe public hearing and turra thb
discussion back to the Commission.
There was discussion regarding precedence for the vada .associated with the flag lot.
Member Chavez moved, Member Heaney --I@ sanded a motions commend approval of a
Preliminary Subdivision of 1.8 acres to ct a'l�aJQts for prop Vp ated at 4365 Capricorn
Place in the NE % of Section 27 subject to &a foll6_ -conditions -
................
1. The developer shall cW. Vla lth these staikajUs conditkiWof plat approval as adopted by
Council on FebruaQgr,-1µ &1, B1, C1, E% and E1
2. The property shqYg4'A_platted.SE
3. The developer dfigIl�wide pr, to ingress/ ed"ng easement documents for review and
approval by the City K1"tjeyZJggt-ta.final sub�;ivision approval.
4. A cash dediati in'lieu' n-site"qegt y ponding shall be required for this
5. The:, burly createffl5asubjdUM.a cash park and trail dedication.
A vote -waken. All voted favor. Notion carried: 7-0..
(.04
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: August 11, 2006
APPLICANT: Marian Ansari
PROPERTY OWNER: Same
REQUEST: Preliminary Subdivision
LOCATION: 4365 Capricorn
CASE: 27 -PS -13-07-06
HEARING DATE: September 25, 2006
APPLICATION DATE: July 19, 2006
PREPARED BY: Sheila Cartney
COMPREHENSIVE PLAN: LD, Low Density Residential
ZONING: PD, Planned Development
SUMMARY OF REOUEST
The applicant is requesting approval of a Preliminary Subdivision (Marian Addition) of 1.8
acres*to create two lots for property located at 4365 Capricorn Place in the NE'/4 of Section 27.
AUTHORITY FOR REVIEW
Subdivision:
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
contemplated.
SGS
Planning Report — Marian Add
August 22, 2006
Page 2
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvement is not likely to cause .
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with easements
of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
I. That the subdivision has been properly planned for possible.solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
I That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved, preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated. herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to .the
public."
PD Amendment:
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter may be amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
0
Planning Report — Marian Add
August 22, 2006
Page 3
BACKGROUNDMISTORY
The subject 1.8 acre lot was platted in 1972, as Lot 5, Block 2, Wilderness Park 3ra Addition.
EXISTING CONDITIONS
There is an existing house. that was built in 1967 and an existing detached garage that was built in
1996. The lot is lightly wooded.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Proposal — The applicant is proposing to subdivide 1.8 acres to create two lots. The existing
house is to remain on Lot 1, a shared driveway is proposed. The subject lot is part of a Planned
Development that is regulated by R-1 requirements.
Compatibility with Surrounding Area — The subject site is surrounded by park and single family
homes. An additional single family home appears compatible with the surrounding area.
Densit —The subject site is guided Low Density Residential allowing a density of 0-4 units an
acre. As proposed the density is 1.1 units an acre.
Lots — The R-1 zoning district requires each lot to be a minimum of 12,000 square feet. The
proposed lots are 55,443 square feet and 22,437 square feet. Each lot is required to be 85 feet
wide at the front setback line (30'). As proposed, Lot 2 is only 40.8 feet wide at the setback line;
however the buildable part of the lot is 90 feet wide..Each lot is required to have a minimum of
50 feet of street frontage, as proposed Lot 2 is 40.8 feet wide at the street and does not meet this.
requirement. Lot two does not meeftwo of the lot requirements; therefore, City officials should
determine if these deviations are appropriate
47
Existing Use
Zoning
Land Use Designation
North
Goat Hill Park
P, Park
P, Park and Recreation
Open Space
South
Single family home
PD, Planned Development
LD, Low Density
Residential
East
Goat Hill Park
P, Park
P, Park and Recreation
Open Space
West
Single family home
PD, Planned Development
LD, Low Density.
Residential
EVALUATION OF REQUEST
Proposal — The applicant is proposing to subdivide 1.8 acres to create two lots. The existing
house is to remain on Lot 1, a shared driveway is proposed. The subject lot is part of a Planned
Development that is regulated by R-1 requirements.
Compatibility with Surrounding Area — The subject site is surrounded by park and single family
homes. An additional single family home appears compatible with the surrounding area.
Densit —The subject site is guided Low Density Residential allowing a density of 0-4 units an
acre. As proposed the density is 1.1 units an acre.
Lots — The R-1 zoning district requires each lot to be a minimum of 12,000 square feet. The
proposed lots are 55,443 square feet and 22,437 square feet. Each lot is required to be 85 feet
wide at the front setback line (30'). As proposed, Lot 2 is only 40.8 feet wide at the setback line;
however the buildable part of the lot is 90 feet wide..Each lot is required to have a minimum of
50 feet of street frontage, as proposed Lot 2 is 40.8 feet wide at the street and does not meet this.
requirement. Lot two does not meeftwo of the lot requirements; therefore, City officials should
determine if these deviations are appropriate
47
Planning Report — Marian Add
August 22, 2006
Page 4
Setbacks — The resulting lot can accommodate .R-1 setback requirements.
Grading/ Erosion Control — The site is generally open with lightly wooded areas. The proposed
grades for the new house and driveway on Lot 1 generally match the existing grades.
Wetlands/Water Ouality - Similar to other residential developments, regardless of size, this
subdivision will generate additional stormwater runoff within the City. Because it is small,
however, on-site treatment of'stormwater for water quality purposes is not reasonable or
practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the
development is responsible for a cash dedication equal to the cost of the land and pond volume
needed to reduce phosphorus export to undeveloped conditions.'
There are no jurisdictional wetlands associated with this site.
Utilities - The existing house on Lot 1 is connected -to the City sanitary sewer and water main
system. Existing sanitary sewer and water stubs of sufficient size, depth and capacity are
available from Capricorn Court for service connection for proposed Lot 2. Extension of City
utility services to Lot 2 will require the removal and replacement of a portion of the Capricorn
Court street section.
Streets/ Access/ Circulation - The driveway access for the existing house on Lot 1 will remain.
onto Capricorn Court, and access to Lot 2 access is also proposed onto Capricorn Court, a local
residential cul-de-sac. Due to steep grades on Lot 1, the existing driveway is located mainly on
proposed Lot 2 property. The developer should provide private ingress/ egress easement
documents for review and approval by the City Attorney, prior to final subdivision approval.
Financial Obligation - At this time, there are no pending assessments on the parcel proposed for
platting.
Tree Preservation — There are no tree preservation issues with this development.
Parks and Recreation —The newly created lot is subject to a cash park and trail dedication. The
Advisory Parks and Recreation. Commission reviewed this subdivision as a consent item and
recommend
SUMMARY/CONCLUSION
The applicant is proposing to subdivide a 1.8 acre lot into two lots. The existing home will
remain on Lot 1, a shared driveway is proposed. The property is zoned Planned Development
and is regulated by R-1 requirements. The R-.1 requirements are met except for the 85 foot lot
width at the setback line and the minimum lot frontage of 50 feet for Lot 2.
�r
Planning Report — Marian Add
August 22, 2006
Page 5
There are no tree preservation issues associated with this subdivision. The shared driveway will
require cross easements. Cash dedication for park and trails applies to the new lot and.a cash
dedication for water quality is required.
ACTION TO BE CONSIDERED
To recommend approval of a Preliminary Subdivision of 1.8 acres to create two lots for
property located at 4365 Capricorn Place in the NE'/a of Section 27.
If approved, the following conditions should apply.
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2,1993: Al, B1, Cl, Dl, and E1
2. The property shall be platted.
3. The developer shall provide private ingress/ egress easement documents for review and
approval by the City Attorney, prior to final subdivision approval.
4. A cash dedication in lieu of on-site water quality ponding shall be required for this
development.
5. The newly created lot is subject to a cash park and trail dedication
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial Obligations
1. This development shall accept its additional financial obligations as
defined in the staff s report in accordance with the final plat dimensions
and the rates in effect at the time of final plat approval.
S. Easements and Rights -of -Way
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to
accommodate existing or proposed utilities for drainage ways within the
plat. The development shall dedicate easements of sufficient width and
location as determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and
storage capacity of all required public utilities and streets located beyond
the boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary
slope easements for ultimate development of adjacent roadways as
required by the appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage requirements.
C. Plans and Specifications
1. All public and private streets, drainage systems, and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines, and policies prior to application for
final plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
7.0
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading 'and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If anyimprovements are to be installed under a City contract, the
appropriate project must be approved by Council action prior to final plat
approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior. to final plat approval.
F. Parks and Trails Dedications
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks Commission and approved by
Council action.
O. Water Ouality Dedication
1. This development shall be responsible for provided a cash dedication,
ponding, or a combination thereof in accordance with the criteria
identified in the City's Water Quality Management Plan, as recommended
by the Advisory Parks Commission and approved by Council action.
H. Other
1. All subdivision, zoning, and other ordinances affecting this development
shall be adhered to, unless specifically granted a Variance by Council
action..
Advisory Planning Commission
Approved: August 25, 1987
City Council
September 15, 1987
Revised: July 10, 1990
- Revised: February 2, 1993
G:Engineering/Forms/Standard Conditions of Plat Approval
-7l
Zoning and Comprehensive Guldeflan. Marian Addition
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PRELIMINARYI
NOT FOR CONSTRUCTION
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RECEIVED JUL 19 2006
I
Enclosed is a request for a preliminary subdivision for a single family lot into two single
family lots. The property address is 4365 Capricorn Court.and the legal description is.:pt
5, Block 2, Wilderness Park Third Addition. The parcel is located at the north end of
Capricorn Court adjacent to Goat Hill Park to the east and to the north. Per the City of
Eagan's existing and proposed Comprehensive Guide Plan and Zoning Classification the
current land use and zoning for this parcel is D-1, Single Family with the surrounding
650 feet currently zoned D-1 to the south and west and the area to the north and east is
zoned PF, Public Facilities. The future land use and zoning for parcel and surrounding
areas are LD, Low Density Single Family, to the south and west, and P, Parks and
Recreational Open Space to the north and east. A single family home with a detached
garage currently occupies the 1.8 acre (77,880 sq.ft.) site: With the completion of the
subdivision the existing home will have a lot size of 55,443 sq. ft. and the new lot will
have a lot size of 22;437 sq.ft.. Both lots meet the minimum lot size of 12,000 sq.ft. The
new lot will be accessed by an existing driveway. The subdivision will require a variance
on the lot width at the right of way for the new lot. The width is 40.8 feet and the front
set back and 90 feet at the house pad location. The applicant and owner, Marian Ansari,
will have a shared access and maintenance agreement with the new home owner. The
applicant is hoping to put the new lot on the market before the end of year since the
subdivision will not require any grading prior to construction of new home.
Message
Mike Ridley
From: Teresa Keller [Teresa@hedlundeng.com]
Sent: Tuesday, September 12, 2006 12:45 PM
To: Mike Ridley
Cc: scartney@cityofeagan.com
Subject: Marion Addition
Page 1 of 1
Mike,
I am sending this email per your request regarding the Marion Addition. At time of final plat application we will submit
a screening plan for the north and east property lines for the new lot that is proposed. Please let me know if you require
a letter stating this prior to the September 19th council date.
Sincerely,
Teresa Keller
Hedlund Planning Engineering Surveying
2005 Pin Oak Drive
Eagan,MN 55122
(651) 203-6627
(651) 405-6606 Fax
This electronic data Is transmitted for your convenience and is the property of Hedlund Planning Engineering Surveying (Hedlund). By accepting,
the recipient agrees to Indemnity, hold harmless, and defend Hedlund from and against all damages, liabilities, claims, losses, and
expenses arising from the use of this data. This electronic data Is subject to change and updates are the responsibility of the recipient. Hedlund is
NOT responsible for compatibility with recipient's hardware and/or software.
HEDLUND ENGINEERING INC.
9/12/2006 .7 1
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
'New Business
A. ORDINANCE AMENDMENT — CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve an Ordinance Amendment to the Subdivision Ordinance to reflect
legislative changes made to park land a cash dedication obligations and direct the City
Attorney to prepare and publish the amendment in the legal newspaper.
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ Legislation was passed during the 2006 session that has affected the way Park
Dedication is defined -and collected.
The City' Attorney's office has prepared a draft amendment to the Subdivision
Ordinance (Chapter 13) that responds to the changes made in State Law.
➢ The APC held a Public Hearing and recommended approval of the amendment at their
regular meeting of September 19, 2006.
ATTACHMENTS: (2)
Draft September 19, 2006 APC Minutes on page �.
Cover memo and draft Ordinance Amendment language on page �� andR4 .
�-19
Advisory Planning Commission Minutes
September 19, 2006
Page 10 of 11
F. Ordinance Amendment — Chapter 13 - Park Dedication
Applicant Name: City of Eagan
File. Number:.. 01 -OR -06-09-06
City Planner Ridley introduced this item and highlighted the background information.
Vice Chair Chavez inquired about language in the Ordinance Amendment. City Attorney Bauer
responded the language is correct.
Vice Chair Chavez inquired about the word "City" being both capili Ftzed and not. Mr. Bauer
stated the word should be consistent throughout the document. 'S-,
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice Chair. Chavez ,ciised the public hearirfg=maO turned the
discussion back to the Commission.
Member Jensen moved, Member Feller seconded a mbUde toAcohi mend appro4al of an
Ordinance of the City of Eagan, Minnesota, Amending Eag 'ty Code .Chapter Thirteen Entitled
"Subdivision Regulations (Platting)" by A poding Section 13'61@Ppfinitions and 13.20 Regarding
Public Uses; and by Adopting by Referen6iMagan City Code CMR, W r 1 and Section 13.99.
A vote was taken. All voted in favor. Motioffgcarried- -,
%q
ffi
m�
r�' z
City of
'a. Me
To: Chair Hansen and Advisory Planning Commission Members
From: Mike Ridley, City Planner
*--
Date: September 13, 2006
Subject: Ordinance Amendment — Chapter 13
Legislation was passed during the 2006 session that has affected the way Park Dedication
is defined and collected.
The City. Attorney's office has prepared a draft amendment to the Subdivision Ordinance
(Chapter 13) that responds to the changes made in State Law.
ACTION TO BE CONSIDERED
To recommend approval of an Ordinance Amendment to Chapter 13 as outlined in the
attached draft ordinance.
Please call me at 651-675-5650 if you have any questions.
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THIRTEEN ENTITLED "SUBDIVISION REGULATIONS(PLATTING)"
BY AMENDING SECTION 13.04, DEFINITIONS AND 13.20 REGARDING PUBLIC USES;
AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER I AND SECTION
13.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter 13 is herebyVaV&,
mending Section 13.04 to
include the following definitions:
Section 13.04 — Definitions
dedicated to or granted to the public for public use.
Section 2. Eagan City Code Cha s hereby amen changing Section 13.20, subd,
8, to read as follows:
Subd. 8. Public uses.
A. Parks, trailrecre-Iftl areas, ponMAg areas andjMr public uses.
1. Designation on minJL. Where a
in Minn. Stat. 471.191 wtland,,tr
the city's&AR-41 ' s've gui an,
approy vy.the cn leis to in the w
shalt,' on the ` in or otherm
determination.
council requests
o'
ed park, recreational facility as defined
ponding or open space area, shown on
ent guide, official map, or suitable alternate
or in part in a subdivision; such area or areas
ise designated to the city. The City must first
-as shall also be dedicated to the city by the subdivider if the
under the remaining provisions of this subdivision.
2. Parkland dedicaffion or cash contribution. Said dedicated land, which shall be buildable
land, shall be in an amount. determined to be reasonable by the council as established by
resolution dessr-ibed as . The cash
contribution amount shall be established pursuant to Section 13.20, subd. 10 of this ordinance.
The cash contribution amount shall be based on the fair market value of the land no later than at
the time of final approval. ,
In lieu of the conveyance of dedicated land as provided above, the owner or subdivider may, at
the option of the city, pay to the city, for use in acquisition and development of parks, a cash
payment. The cash payment shall be placed in a special fund to be used only for the purposes for
which the payments were obtained.: Cash .payments received must be used only for the
acquisition and development or improvement of parks, recreational facilities, playgrounds, trails,
wetlands, or open space based on the approved park system's plan. Cash payments must not be
used for the ongoing operation or maintenance of parks, recreational facilities, play rg ounds,
trails, wetlands or open space.
3. Dedication credits. for construction. Dedicati
construction of recreational facilities%;�7.
ecific
the council.
4. Dedication of wetlands and
(a) Wetlands and
shall be dedicated in ; or e
However, no crec : z be gi .
public parks as stated city'
and is approved as such
shall not be gaffited for the
granting credit is approved by
neede art oWin
rall city storm drainage plan,
at the opti of the city a form acceptable to the city.
.or park de at unless said area meets the criteria for
►mprehensive d the city's park dedication resolution
aid dedic n of land or easement shall be in a form
ordinance.
5. Land in excess f dedication requirements.. Where land proposed for public use exceeds
the amount legally and reasonably required by the city and the subdivider will not dedicate the
additional amount, the council shall have a maximum of four months from the date. of
preliminary plat approval by the council to proceed with an option or purchase of said additional
amount. Where a purchase is not initiated, the plat shall be revised to permit another use and the
processing of the plat shall continue.
0
6.' Timing of dedication. If a new subdivision is designed to, be platted into more than one
addition, all park or other public use lands contemplated under this section for each phase of the
subdivision, except streets, alleys or easements other than .those leading directly to such sites,
shall be dedicated by the time of approval of the final plat for that phase.
7. Condition of areas to be dedicated. Areas to be dedicated for public use park, trail;
wetland or ponding shall be brought to a suitable condition by the su ivider prior to acceptance
by the city. All dead and diseased trees, trash, junk, unwanted s or similar undesirable
0
elements ` shall be removed by the owner at his expense. condition shall also be in
accordance with the city handbook on environmental protect'
8. As a prerequisite to plat approval and/or a w ' gdNlat ap ;the applicant shall
dedicate land required to complete the city's trail p anr shall make Vcontribution to
the city's park trail fund, at the city's option. Lan dication shall be in anined
by the council as reasonably necessary to c ith th n in
accordance with the city's trail dedication policy. sh c ution shashed
pursuant to Section 13.20, subd. 10 of this ordinance.
r-eselu4iefi of the , &OM fifn For residents erty, the cash contribution shall
be made at the time of approval of the at or approval a waiver of plat in the amount
as determined by the rate schedule in the time o ap roval. With respect to
commercial, industrial, or public facility p e h contrib all be made at the time
of the issuance by the city of a building pe in as de ined by the rate schedule
in effect at the time of a of the pe
B. Title and equire s. Lands so 'cated shall be accompanied by a certificate
of surveyor shall be 'e ated lot or outlot th plat as determined by the city. Further,
such lands shall be free an" ' ns and.en brances including special assessments as
evidenced% b,, t -date act stered property abstract to be submitted at
develo :ergs cost to t for aminatio ch dedication shall be in the form and manner
as bed by the cit ey.
Scti 3.' Eagan Code apter 1 entitled "General Provisions and Definitions
Applicable t �" , Entire City de Including 'Penalty for Violation"' and Section 13.99, entitled
"Violation a eanor" ereby adopted in their entirety by reference as though repeated
verbatim
Section 4. Effec ate. This ordinance shall take effect upon its adoption and publication
according to law.
M
ATTEST:
By: Maria Petersen
Its: City Clerk
Date Ordinance Adopted:
Date Ordinance Published in the Legal N
Date of Advisory Planning Commission Hearing:
CITY OF EAGAN
City Council
By: Pat
Its: Ma
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
B. ORDINANCE AMENDMENT —CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve an Ordinance Amendment to Chapter 11 to provide performance standards
relative to the screening ground and rooftop -mounted mechanical equipment and direct
the City Attorney to prepare and publish the amendment in the legal newspaper.
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ The City Council directed staff to prepare an amendment relative to screening
mechanical equipment at their September 5, 2006 regular meeting.
➢ Consistent with the ordinance work that has been completed in regard to exterior
building . finishes in commercial and industrial districts, a uniform standard for
screening building mechanical equipment will complement that work and will
enhance the appearance of buildings throughout Eagan.
➢ While requirements to screen mechanical equipment have been included in some
development approvals and planned developments, a current zoning standard exists
only in the Cedar Grove District (CGD). A standard requirement in the zoning code
could be applied to all new construction and in upgrades and equipment replacement
on existing -buildings.
➢ The APC held a Public Hearing and recommended approval of the amendment at their
regular meeting of September 19, 2006.
ATTACHMENTS: (3)
Draft September 19, 2006 APC Minutes on page .
Staff Memo and draft Ordinance Amendment language oa e an�
Sample language from various surrounding cities on page through!q
gs
Advisory Planning Commission Minutes
September 19, 2006
Page 11 of 11
G. Ordinance Amendment— Chapter 11 — Mechanical Screening
Applicant Name: City of Eagan
File Number: 01 -OR -05-09-06
City Planner Ridley introduced this item and highlighted the background. information.,
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice Chair Chavez closed the publin liar ng and turned the
discussion back to the Commission.
There was discussion regarding the language in the Ordinan3*and-raged amendments.
Member Feller moved, Member Keeley seconded a mora a r6commenb proval of an
Ordinance Amendment — Chapter 11 — Mechanical Seening: W
A vote was taken. All voted in favor. Motion
VI. VISITORS TO BE HEARD (FOR THdik'E N AGENDd4
There were no visitors to be heard. for items Not on—tteµia
VII. OTHER BUSINESS,
City Planner Ridley:61%drlced thea Workshop viuld.be held at 5:30 p.m. on October 12,
2006.
Vill. ADJOI.I --
Memba' Seeley moved, ber F dt-seconded a motion to adjourn the Advisory Planning
Corrr'rfii�an meeting at 8API.m.
All voted in�fT.. Motion cared 5-0.
Respectfully Su6i i -Red by:mow er
Dana Keeley
APC Secretary -
Camille Worley
Recording Secretary
9
City of Eap Memo
To: Chair Hansen and Advisory Planning Commission Members
From: Mike Ridley, City Planner
Date: September 13, 2006
Subject: Ordinance Amendment — Screening Mechanical Equipment
At their regular meeting on September 5, 2006, the City Council directed staff to prepare
and amendment relating to mechanical equipment and have the Advisory Planning
Commission (APC) hold a Public Hearing and make a recommendation.
Background
At the direction of the City Council, Planning staff worked with the APC through 2005 at
several workshops to review and discuss the merits and advantages of requiring exterior
material finish standards on commercial and industrial development. These design and
finish standards were adopted by the City Council earlier this year.
While requirements to screen mechanical equipment have been included in some
development approvals (primarily Planned Developments), a current zoning standard
only exists in the Cedar Grove District (CGD).
Proposal
Consistent with the ordinance work that has been completed in regard to exterior building
finishes, a uniform standard for screening building mechanical equipment will
complement that work and will enhance the appearance of buildings throughout Eagan.
Draft ordinance language is attached that represents a hybrid of the requirements of
several other cities are (also attached for your reference).
ACTION TO BE CONSIDERED
To recommend approval of an Ordinance Amendment to Chapter 11 to establish,
uniform standards for screening requirements for ground and roof -mounted mechanical
equipment.
Please call me at 651-675-5650 if you have any questions.
Screening Mechanical Equipment
1. All mechanical equipment shall be shown on the site plan and/or building
elevation drawings.
2. Roof or ground -mounted equipment shall not be visible from any adjacent
property or street.
3. All mechanical equipment shall be screened in a way that is architecturally
compatible with the principal building.
4. The use of wood, in whole or in part, as a screening
considered as being architecturally compatible un
with a wood exterior.
Mechanical equipment screening shall
This ordinance applies to all new const
units, remodeling and/or expansions of
Ground-mounted.Equipment
Satisfaction of this screening
screened by either a mason
or landscape screen shag'
constructed of the s mate
outside walls of the °ging;
opaque year-round.
height of the eq
building shall be
constructed of du
color or the same
shall not be
ldine is constructed
in good repair.,
that th quipment be fully
n een. The height of the wall
he eq*ment. Masonry walls must be
primary materials comprising the
ust be of plant materials that are fully
requi ent shall require that the equipment be fully
gar t wal along the edge of the building or by a screen
.g s equipment. The height of the screen shall be at least the
apet walls of sufficient height and as an integral part of the
d an approved screening method. Rooftop screening must be
ow -maintenance materials and be either a complimentary neutral
as the primary building materials of the outside walls.
Samples of existing language in surrounding cities
Apple Valley: 155.346
(3) Mechanical. protrusions. All necessary mechanical protrusions visible to the exterior
shall be screened or handled in a manner such that they are not visually obvious and are
compatible with the surrounding development. For rooftop mechanical equipment,
satisfaction of this requirement shall require that the equipment be fully screened visually
by weather a parapet wall along the edge of the building or by a screen immediately
surrounding such equipment. The height of the parapet wall or screen shall be at least the
height of the equipment. Parapet walls must be an extension of the primary building
materials comprising the outside walls of the building; screens must be constructed of
durable, low- maintenance materials and be either a light, neutral color or the same color
as the primary building materials of the outside walls. Rooftop equipment shall be.
setback from the edge of the roof a minimum of 20 feet. For ground mounted equipment,
satisfaction of this requirement shall require that the equipment be fully screened by
either a masonry wall or an opaque landscape screen. The height of the wall or landscape
screen shall be at least the height of the equipment. Masonry walls must be constructed
of the same materials and color s the primary materials comprising the outside walls of
the building; landscape screening must be of plant materials that are fully opaque year-
round. Equipment shall be painted a neutral earth -tone color. All mechanical protrusions
shall be pointed out on the site plan and elevations.
Lakeville 11-21-13: SCREENING OF MECHANICAL EQUIPMENT:
All rooftop and ground mounted mechanical equipment of residential buildings having
five (5) units or more and of nonresidential buildings shall comply with the following
standards:
A. All rooftop and ground mounted mechanical equipment shall be screened so as to
mitigate noise in compliance with section 11-16-25 of this title.
B. All rooftop and ground mounted mechanical equipment shall be designed (including
exterior color) and located so as to be aesthetically harmonious and compatible with the
building. Screening of and landscaping around the equipment may be required where the
design, color, and location of the equipment are found to not effectively buffer noise or
provide aesthetic harmony and compatibility. Screening shall be constructed of durable
materials which are aesthetically compatible with the structure and which may be an
integral part of the structure. Applicable requirements for access to the equipment shall
be observed in the design and construction of the screening.
C.Rooftop mechanical equipment less than three feet (3') in height may be exempt from
screening requirements by the zoning administrator. (Ord. 674, sec. 1, 7-17-20Q0)
Bloomington Section 19.52.01. SCREENING OF ROOF -MOUNTED
EQUIPMENT.
�?9
(a) Roof -mounted mechanical equipment installed on buildings constructed within the City
shall be screened from view. This requirement shall be deemed satisfied when all parts of
the roof -mounted equipment are not visible from ground level observation or at any point
on the property, adjacent property, or from adjacent streets.
(b) Screening required by this Section shall comply with the following:
(1) The screening shall be permanently attached to the building and shall be capable of
withstanding all load requirements as outlined in the State of Minnesota Building
Code.
(2) The screening shall be constructed with materials that are architecturally compatible
with the building. The use of wood, in whole or in part, as a screening material shall
not be considered as being architecturally compatible unless the building is
constructed with a wood exterior.
(3) A parapet wall of sufficient height and as an integral part of the building shall be
considered as approved screening.
(4) Reserved.
(5) All roof -top screening shall be kept in repair or in a proper state of preservation.
(6) Existing screening which requires major alteration or replacement shall meet the
requirements of this Section.
Burnsville: The City of Burnsville just adopted new rooftop screening
regulations this year and so far they are working well.
(E) Utilities: The view of all rooftop equipment and related piping, ducting,
electrical and mechanical utilities abutting a street on buildings
constructed after January 1, 2006 shall be screened from the ground level
view. Screening may include parapet walls, penthouses, or other
architecturally integrated elements. Wood fencing or chain link with slats
shall not be used for screening. The term `ground level view' shall be
defined, as the view of the building from the furthest point of the width of
the right-of-way from the property line(s) that abut a street. A cross-
sectional drawing shall be provided that illustrates the sight lines from the
ground level view. For buildings constructed prior to January 1, 2006, for
replacement of existing units, remodeling, and building expansions, the
ground level view of all rooftop equipment and related piping, ducting,
electrical and mechanical utilities shall be painted to match the building,
designed to be compatible with the architectural treatment of the principal
structure or screened by the use of parapet walls. Wood fencing shall not
be used for screening.
(D) No accessory equipment such as air conditioning cooling structures or condensers
which generate noise shall be located in a required side yard except for side yards
abutting streets where equipment is fully screened from view except by
conditional use permit.
(F) Ground Mechanical Equipment; Ground mechanical equipment shall be screened
from contiguous properties and adjacent streets by opaque landscaping, ora
screen wall shall be provided to be compatible with the architectural treatment of
the principal structure
Mendota Heights 12-1 D-13 -2
7. Screening Of Mechanical Utilities: Whenever possible, rooftop mechanical
units shall be of low profile variety. All ground level and rooftop mechanical
utilities, other than low profile rooftop units, shall be completely screened with
one or more of the materials used in the construction of the principal
structure. Where practicable, rooftop screening shall be accomplished
through the use of parapet walls. (2003 Code)
qI1
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C,
ADMMSTRATIVE AGENDA
REGULAR CITY COUNCIL MEETING
EAGAN, MINNESOTA
SEPTEMBER 25, 2006
CITY ATTORNEY
CITY ADMINISTRATOR
DIRECTOR OF PUBLIC WORKS
DIRECTOR OF COMMUNITY DEVELOPMENT
Item 1. Redevelopment District Update
Item 2. Development/Construction Activity
I
j
� � City of Eapn'
demo
TO: HONORABLE MAYOR AND CITY COUNCELMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 25, 2006
SUBJECT: ADMINISTRATIVE AGENDA / SEPTEMBER 26, 2006 CITY COUNCIL
MEETING
CITY ATTORNEY
There will be an Executive Session for the purpose of considering and providing direction on
negotiations for the acquisition of the Marsha Ellingson property at 3900 Cedarvale Drive and to
discuss the Grand Slam relocation. At the present time, other than possibly the trail easement, there
are no other items for consideration by the City Council in closed session.
The City has received a copy of a correspondence from the attorney, Gary Fuchs, who represents
t1le Crreyhawk Homeowners Association; a copy is enclosed for your review in pages O through
CITY ADMINISTRATOR
There are no items at this time.
DIRECTOR OF PUBLIC WORKS
There are no items at this time.
COMMUNITY DEVELOPMENT DIRECTOR
Item 1. Redevelopment District Update — Staff is providing regular updates to the City Council
regarding the City's redevelopment disWicts as a part of each administrative agenda. In addition to
the information enclosed on pages through 57� , staff will be available to provide
comments or respond to questions relative to the redevelopment projects at Tuesday's meeting.
Item 2. Development/Construction Activity — Per the Council's request, Community
Development staff will provide bi-wee y updates of larger development and construction activity.
The current update is enclosed on page
• /s/ Thomas L. Hedges
City Administrator
t.f., �l�lCi
• GARY G. FUCHS
ATTORNEY AT LAW, P.A.
3440 FEDERAL DRIVE PHONE: (651) 452-1214
SUITE 250 FAX: (651) 452.1271
EAGAN, MN 55122
LISA Y. MciNTIRe
GARY G. FUCHS PARALEGAL
MSBA BOARD CERTIFIED REAL PROPERTY SPECIALIST
September 19, 2006
Mr. Robert B. Bauer
Mr. Michael Dougherty
Severson, Sheldon, Dougherty & Molenda
7300 West 147"' Street
Apple Valley, MN 55124
Re: Greyhawk Homeowners Association/Ingalls Trail Easement
Gentlemen:
As you will recall, I represent Greyhawk Homeowners Association. It is my
understanding that you, on behalf of. the City, have been negotiating/communicating with
Mr: lr)galls in an. effort to resolve•the,trailway arid. roadway easement issues. ,So far as
know,, no-one from the Greyhawk•.Association,;gr on behalf' of the Association, has been
• included in those discussions..
Some weeks ago Mr. Bauer did send to me a drawing of a relocated trailway that
was apparently being discussed with Mr. Ingalls as a solution to the ongoing disputes.
The proposal moved a portion of the trail to the opposite side of the road from Mr.
Ingalls' property on to Townhome Association property. Interestingly enough, even
though use of Association property was being proposed, no one had contacted the
Association prior to formulating that proposal and discussing it with Mr. Ingalls.
When I received the drawing showing the relocated trailway I discussed the
proposal with my client and, after receiving comments from my client, informed Mr.
Bauer that my client would be willing to have the trailway-moved to Association property
across the street on certain conditions that the Association would discuss.
Since then I have received no communication from anyone regarding the
.negotiations with Mr. Ingalls. However, my clients believe that discussions between the
City and Mr. Ingalls have continued and my client has now approached me to make the
Association's position known.
The current status of the matter is that all the property in the Greyhawk
development, including the street, Raptor Road, is private property, owned by the
Association: The developer breached his contractual obligations to the City, and
breached the sales representations and warranties to;the.Association owners, by failing
to create a trailway easement over the.property now owned by Mr. Ingalls. The
developer also failed to reserve an access (ingress/egress) easement over the privately
•
owned Raptor Road for Mr. Ingalls when he sold the property to Mr. Ingalls. Mr. Ingalls •
currently has no legal right to drive or park on Raptor Road.
The City's proposed solution is to remove a lengthy section of the existing
bituminous trailway from the Ingalls property and relocate it across Raptor Road on
Association property. The location on the Association property is currently subject to a
Drainage and Utility easement, but not a trailway easement. The construction of the
trailway at that location, under the current status, cannot be legally accomplished without
Association approval.
The Association will agree to the City's proposed solution of relocating a portion
of the trailway from Mr. Ingalls' property to a location across Raptor Road on Association
property on all of the following conditions:
1. The relocation is -as shown in yellow/orange on the attached drawing that I
received from Mr. Bauer, that is marked Exhibit A.
2. Mr. Ingalls conveys to the Association a non-exclusive easement for trailway
and pedestrian ingress and egress purposes over the portion of the existing
asphalt path marked on Exhibit A as "Easement Area = 2,629 s.f.".
3. All portions of the remaining asphalt trailway on Mr. Ingalls property, shown
as cross -hatched on Exhibit A, be removed and -replaced with sod.
4. That Mr. Ingalls agree, in writing, that he will not reinstall the asphalt pathway
and will not use that area and the lawn area along Raptor Road to park his
vehicles and or use it as a storage area.
5. That Mr. Ingalls agree, in writing, to abide by the rules of the Association
regarding parking on Association property and use of Raptor Road. •
6. That the Association be given the right to approve the design and location of
the new trailway over Association property and that the location be staked
prior to the Association approval
7. That the Association has the right to require installation of a fence along the
"pond side" of the new walkway and along the pathway on the side opposite
the road along the portion of the path that will remain.
8. That the Association be paid the sum of $3,000.00.
9. That all the work be completed no later than June 1, 2007.
If all of the above conditions are agreed to, and the required actions are
accomplished, the Association will grant Mr. Ingalls an. ingress and egress easement
over that part of Raptor Road necessary for vehicular access to his existing driveway.
I shall await your response.
GGF:CI.F
cc: GREYHAWK ASSOCIATION I & II
Very truly yours,
GARY G. FUCHS
8
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•AdbL-
City of Badu demo
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR
DATE: SEPTEMBER 25, 2006
SUBJECT: REDEVELOPMENT DISTRICT ACTIVITY UPDATE
The following update reflects activity in the City's redevelopment districts.
Cedar Grove Redevelopment District
• Cedarvale Mall Acquisition - The City took possession of the mall on September 1, 2006.
Staff continues to work with remaining mall tenants on relocation planning and assistance.
• First Phase Development Plans — The EDA has approved a three month extension of deadlines
for submission of Phase I concept plans, development applications, notification of intent to
proceed and their purchase of the mall property.
• Silver Bell Center Remodeling — The building permits have been issued to permit the
improvements for the relocation of the Cedarvale Barbers, Mike's Shoe Repair, Cedarvale
Tailors and Burton's Frame Shop to Silver Bell Center. The moves are anticipated to occur in
the mid -Fall.
• Acquisition and Relocation Plans — Staff has received an appraisal from Ellingson and
• Associates and is continuing negotiations for that acquisition. The City is waiting for an
appraisal from Steve Martin, owner of the former Mr. Steak property. Staff has also discussed
possible acquisition with the owners of the Sinclair Station and Kelly Plourde Sales. Several
other property owners are actively seeking new sites for their businesses.
• Communications Activities — The Cedar Grove Gateway, the monthly newsletter update, is
being distributed to businesses in the area. Website updates also continue.
•
Northeast Eaean Redevelopment District
• McGough Office Project — The City Attorney's office has had appraisals of the four
remaining properties in the Blue Gentian area prepared and has forwarded offers to the
owners for consideration of negotiated acquisition in advance of an eminent domain action.
• Hwy 55 Parcels — DART has submitted a draft concept plan and preliminary application for
financing assistance to begin the staff process of reviewing a possible formal proposal for
consideration by the City Council and EDA. A project must be pursued in the next ten
months before the five year rule is reached.
• Grand Oaks Development — Construction is complete on first office building, retail center
and bank building. Construction is also underway on the Grand Oak 11 office building on the
former site of the TMI building.
• TMI Relocation Assistance Appeal — The hearing officer has held a conference call with
TMI and City representatives and has communicated expectations for a presentation of claims
and a hearing in January or February of 2007.
iu
f
Southeast Eagan Renovation and Renewal District •
• The City Council approved the resolutions authorizing the creation of the district on June 20.
Staff has scheduled negotiations of a development agreement with. Revestors relative to
assistance with extraordinary costs associated with the first phase of the Red Pine Crossing
development.
General Redevelopment
• Impact of Eminent Domain Legislation on Redevelopment Districts — In consideration of the
2006 law changes, staff, Ehlers and Associates and the City Attorney will develop a property
acquisition plan for the two Eagan Redevelopment Districts that were in place prior to February
1, 2006. Acquisition must occur within five years of the certification of the district, which will
be August 8, 2007 in the case of the Northeast Eagan District and July 22, 2008 in the case of the
Cedar Grove District.
is
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City of Eapn Nenu
TO: Jon Hohenstein, Community Development Director
FROM: Dale Schoeppner, Chief Building Official
Mike Ridley, City Planner
DATE: September 19, 2006
SUBJECT: Development/Construction Activity Update
The following update reflects recent activity in the Building and Planning Divisions.
Permits Issued
Address
3464 Washington Dr
2815 Dodd Rd
• 2640 Eagan Woods Dr
2864 Eagandale Blvd
1380 Corporate Ctr. Dr
1200 Yankee Doodle Rd
1969 Silver Bell Rd
2975 Lone Oak Dr
1200 Yankee Doodle Rd
•
Development Update
Business Name/Type
Valuation
Tvpe
Office Building
995,000
Comm New
Bank At Grand Oaks
500,000
Comm 'Impr
Venture Bank
500,000
Comm Impr
North Star Food Sery
419,000
Comm Impr
Factory Motor Parts
310,000
Comm Impr
Blue Cross/Blue Shield
322,000
Comm Impr
Silver Bell Center
265,000
Comm Impr
API Outsourcing
200,000
Comm Impr
Blue Cross/Blue Shield
118,000
Comm Impr
➢ Staff members from several departments met with Larry Laukka, Warren Beck and many
others to discuss Laukka-Beck-Eagan handling the remaining development process for
the Trinity School project and maintaining ownership of the residual property in northeast
Eagan.
Staff will be happy to provide a brief overview of these items and/or respond to questions at
Tuesday's meeting. As always, staff is available between meetings to respond to questions that may
come to Council members' attention from the community.
I/Muilding Aclivity Reporls/Commerdal Reports for CC09/2006
� � City of Eajan Ma
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 25, 2006
SUBJECT: ADDITIONAL INFORMATION / SEPTEMBER 26, 2006 CITY COUNCIL
MEETING
CONSENT
K. Final Plat (Halley's 2°d Addition) Manley Land Development — Enclosed on page 41 is a
replacement page for the original page 41 in the City Council packet for 9-26-06.
S. Final Payment and Authorize City Maintenance of Contract 05-03, Well No. 21— This
item has been removed. The final payment should be forth coming at one of the next two
Council meetings.
0. OLD BUSINESS
A. Preliminary PD and Subdivision — Marion Ansari — At the request of City
Councilmember Carlson, the Planning Department has prepared an animated 3-D hypothetical
view of the proposed home for Capricorn Place. The brief video will be used as a "visual" as a
part of the presentation by staff at the meeting on Tuesday.
/s/ Thomas L. Hedges
City Administrator
•
0
Agenda Information Memo
September 26, 2006 City Council
K. FINAL PLAT (HALLEY'S 2ND ADDITION) — MANLEY LAND
DEVELOPMENT
ACTION TO BE CONSIDERED:
To approve the Vacation of easements and the Final Plat for Halley'
southwest intersection of Red Pine Lane and Biscayne Avenue in
REQUIRED VOTES FOR APPROVAL: Majority of
FACTS:
➢ The site consists of Lots 1 and 2, Halley's Add
Pine Lane and Biscayne Avenue in the SE
➢ Existing drainage and utility easements, are p%
A public hearing on the vacation was:`A.4 on T
until the time of final plat (Coum.4 mee" % .mi
➢ New drainage and utility easemerits, will be`
Addition.
➢ The final plat and easeM§,', cation` rst appe
:xr;:,.,. , ,y
It was continued several tirn'`tq,llova study
Section 36.
at the
I/4 of Secti606.
corner of Red
on the item continued
new plat, Halley's 2"d
the Council agenda on May 17, 2005.
lonment/redevelonment issues in this
area and to work toad a master`pYr:aproach to redevelopment in this area.
➢ A PredevelODm Agreement was apprb ad on August 1, 2005, and the parties continue to
work on dev.61
the subject site,
➢ A development
0
to th
project
now
tp master plan, with the intention of development/redevelopment of
ropert� to the west, and other properties in this area.
i (Red;ine Crossing) was submitted in December 2005 for
Rpq "d Halley's 2"d Addition site. Preliminary development
tirred in April 2006.
I'd Addition final plat and vacation of existing drainage and utility
for City Council approval:
ATTACHMENT :`(4):
Final Plat, Halleyy"s 2"d Addition, page
Location Map, page
Easements to be Vacated, page
City Council Meeting Minutes, May 3, 2005, page
4-1
AGENDA
EAGAN CITY COUNCIL REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
September 26, 2006
6:30 P.M.
L ROLL CALL & PLEDGE OF ALLEGIANCE
IL ADOPT AGENDA (At approximately 8: 00 p. m. the Council will take a short recess)
III. RECOGNITIONS & PRESENTATIONS
"I,
Z
P 1
•9
P•1
f .. %
•33
'P• 34
P. 38
P. !9
FA
CONSENT AGENDA
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
�Q. `i t L.
M.
P•T1f N.
pgo P:
0 Q.
P R.
S.
T.
U.
APPROVE MINUTES
PERSONNEL ITEMS
APPROVE CHECK REGISTERS
APPROVE 2007 — 2011 CIP Part H Vehicles and Equipment
APPROVE 2007 General Facilities Renewal and Replacement Fund Budget
APPROVE the 2008 Fee Schedule for the Eagan Community Center
APPROVE change to the 2006 fees and charges pertaining to commercial and fund raising use of public facilities
AUTHORIZE participation in Dakota — Goodhue Biozone Program Application
APPROVE Joint Application with Dakota County and other area agencies for a Blue Cross Blue Shield
"Communities on the Move" grant
APPROVE extension of a Conditional Use Permit on Lot 1, Block 1, Spectrum Business Park
APPROVE Final Plat and Vacation of Easement — Halley's 2°a Addition — A Final Plat to combine two lots (Lots 4
and 5, Block 1, Halley's Addition) into one lot located at 4861 Biscayne Avenue in the SE 1/4 of Section 36
Removed
ACKNOWLEDGE completion and'authorize City maintenance of Project 04-K (Woodland Place)
PRESENT assessment roll and schedule public hearing for Project 931 (Art Rahn / Hillandale Additions — Street
Revitalization)
PRESENT assessment roll and schedule public hearing for Project 930 (Silver Bell Road — Street Rehabilitation)
AUTHORIZE membership in Minnesota Coalition of Stormwater Cities (LMC)
ACKNOWLEDGE completion and authorize City maintenance of Project 04-U (Thorpe Woodland 3`d)
RECEIVE petition and order public hearing for easement vacation (Outlot A, Riverpark Office Center)
APPROVE Final Payment and Authorize. City Maintenance of Contract 05-03, Well No. 21
APPROVE 2007 Eagan Convention and Visitors Bureau Budget
ACKNOWLEDGE 2006 / 2007 Technology Working Group Roster and thank 2005 / 2006 Members
V. PUBLIC HEARINGS
VI. OLD BUSINESS
P•&3 A.. PLANNED DEVELOPMENT AMENDMENT, PRELIMINARY SUBDIVISION — Marion Addition — Marion
Ansari (homeowner) — A Planned Development Amendment to allow a second lot and a Preliminary Subdivision of
1.78 acres to create 2 lots located at 4365 Capricorn Court on Lot 5, Block 2, Wilderness Park Third Addition in the
NE'/4 of Section 27.
VII. NEW BUSINESS
Q, -X A. ORDINANCE AMENDMENT — Chapter 13, Park Dedication
P.99
99 B. ORDINANCE AMENDMENT — Chapter 11, Mechanical Screening
VIII. LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY
There will be no formal EDA meeting, but the Council will be asked to hold an executive
session as the EDA to consider negotiations for the acquisition of the Marsha Ellingson
property at 3900 Cedarvale Drive and to discuss Grand Slam relocation negotiations.
X. ADMINISTRATIVE AGENDA
XL VISITORS TO BE HEARD (for those persons not on agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its programs, services,' activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities. will be provided upon advance notice of at least 96
hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
0
City of Eap Nemo
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 22, 2006
SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 26, 2006 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the September 26, 2006 City Council agenda, the following items are
in order for consideration.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the August 22, 2006 and August 29, 2006 Special City Council
meeting and the September 5, 2006 regular City Council meeting as presented or modified.
ATTACHMENTS:
Minutes of the August 22, 2006 Special City Council meeting are enclosed on pages 3
through to
Minutes of the August 29, 2006 Special City Council meeting are enclosed on pages
through $
Minutes of the Se tember 5, 2006 regular City Council meeting are enclosed on pages
Q through .
MINUTES
SPECIAL CITY COUNCIL MEETING
AUGUST 22, 2006
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City council members present: Mayor Geagan, Council members: Carlson, Fields, Tilley,
Maguire.
City staff present: City Administrator Hedges, Assistant to the City Administrator Miller,
Administrative. Services Director V4nOverbeke, Chief Financial Officer Pepper, Community
Development Director Hohenstein, Public Works Director Colbert, City Engineer Matthys,
Communications Director Garrison, Parks & Recreation Director Johnson, Police Chief
McDonald, Fire Chief Scott, Campus Facilities Manager Vaughn, Superintendent of Streets &
Equipment Struve, Superintendent of Operations Mesko, Police Lt. Johnson, Police Lt. Pike,
Administration Intern Ziemer, and Finance Intern Nicklay.
I. ROLL CALL AND AGENDA ADOPTION
Mayor Geagan called the meeting to order at 5:32 p.m.
Council member Fields moved; Councilmember Tilley seconded a motion to adopt the
agenda as presented. Aye: 5, Nay 0.
II.
There were no visitors to be heard.
VISITORS TO BE HEARD
III. CONSENT
A. ECONOMIC DEVELOPMENT AUTHORITY — Cedarvale Mall property
. management service contract with. Griffin Companies.
President Geagan convened a meeting of the EDA. EDA adopted a resolution, approving the
property management service contract with Griffin Companies for the operation of the Cedarvale
Mall property. Commissioner Tilley moved; commissioner Field seconded the motion. Aye: 5,
Nay: 0. Meeting of EDA adjourned.
IV. 2007 PROPOSED CIVIC ARENA BUDGET
City Administrator Hedges introduced the 2006-2007 proposed civic arena budget, including
a slight ($5/hour) increase in ice rental rates, and the 2006-2007 capital outlay improvement
budget. Administrator Hedges stated council approval of the arena budget was necessary as the
2006-2007 skating season was already underway. Hedges also said that the new rates remain
competitive with hourly ice rental rates for surrounding communities. Councilmember Fields
moved; councilmember McGuire seconded motion to approve 2006-2007 hourly ice rate
increase, the 2006-2007 civic arena budget, and the 2006-2007 capital outlay improvement
budget. Aye: 5, Nay: 0.
Administrator Hedges stated that in 2007 the Eagan Hockey Association will pay off its
$500,000 commitment pledged for construction of the east arena. Councilmember. Carlson asked
that city staff ensure that net profits are put back into the budget. Administrative Services
Director VanOverbeke stated that excess profits remain in the fund. Councilmember McGuire
requested city staff present a side-by-side comparison of Cascade Bay and Civic Arena shared
FTE personnel.
V. 2007 PROPOSED TAX LEVY AND GENERAL FUND OPERATING
BUDGET
City Administrator Hedges thanked staff for their hard work on the budget, especially finance
intern Nicklay for his work in the process. Administrator Hedges stated that staff used a new
format for the 2007 city budget, using performance indicators and highlighting reasons for
changes to department budget items. Councilmembers Carlson and Acquire noted the changes
made the budget easier to read and follow.
Administrator Hedges stated that overall city taxes payable on -an average valued home of
$278,021 in 2007 will decrease from $709 to $684. Councilmember Carlson asked city staff to
create a chart showing city compared with surrounding communities. Administrative Services
Director VanOverbeke stated once rates for other cities became available a chart would be
created. Councilmember Carlson and McGuire also asked for additional information on average
appreciation rates on Eagan homes, not attached to average market values in order to project
trends community wide.
Administrator presented reviewed reasons for 2007 budget increases, citing the largest
increase is the result of COLA and step increases on existing staff. Hedges also stated that health
insurance costs continue to be an ongoing concern.
Administrator Hedges also presented for discussion market value homestead credit (MVHC),
requesting direction from council members as to how they wish city staff to proceed. Hedges
stated that statutory requirements call for cities to receive MVHC again. Hedges said current
state budget forecasts look good, which would indicate MVHC would be paid out, which for the
city would total $840,000 in the general fund. Hedges stated city staff included the $840,000 in
the proposed 2007 general fund operating budget, and without it, the city may have to levy that
amount back. Mayor Geagan and the council questioned what if the legislature decided not tq
pay the MVHC. Councilmember Carlson requested city staff to contact other cities to find out
whether or not they intend to levy the MVHC amount or budget it. Administrator Hedges stated
city staff would inquire as to the intentions of other cities, and prepare budget alternatives.
Hedges stated the worst case scenario is if the city certifies the tax levy at the current proposed
4
level and then does not receive MVHC, the city would be unable to levy for it. Another potential
scenario presented would be if the state legislature imposed levy limits in 2008. Councilmember
McGuire stated that the city needs to approve by Sept. 5 the tax levy it intends certify. McGuire
said the city can only decrease that amount after that date. Administrative Services Director
VanOverbeke stated that once a tax levy is certified, that is the amount collected. Administrator
Hedges said that if the council decided to raise the levy and MVHC was received, the city would
set aside the MVHC money.
Administrator Hedges asked the council to reaffirm or modify its determination on the use of
the Fund Balance as a contingency for operations and as a savings account. Mayor Geagan and
council members concurred the Fund Balance should continue to be used in that manner.
Administrator Hedges presented for discussion department budgets. Mayor Geagan convened
a.15 minute break at 6:45 p.m.
Mayor Geagan re -convened the special city council meeting at 7 p.m.
Mayor Geagan asked that city staff look into salary compensation of council members,
stating Eagan is the eighth largest city in Minnesota but salaries of council members is not
commensurate with the size of the city. Councilmember Carlson stated that staff should look into
an increase in reimbursement and expense accounts, rather than salary increases. Carlson
expressed concern over salary increases so that people would still see mayor and council as
voluntary positions.
Under the proposed administration department budget, Mayor Geagan questioned the IT
budget regarding phones. Administrative Services Director VanOverbeke stated that the
telephone system is nearing the end of its useful life and that the costs associated with the phones
is for 24/7 maintenance on the system, which includes voicemail updates. Mayor Geagan stated
that the increasing maintenance costs may indicate need for a new system.
Administrator Hedges stated that the increasing costs for legal services is due to additional
legal activity regarding legal consultation with the city's lawsuit against the MAC, and ongoing
complexities regarding redevelopment projects in the city. Councilmember McGuire asked
whether or not the League of Minnesota Cities (LMC) helps cover legal fees for cities.
Administrative Services Director VanOverbeke stated that LMC does reimburse cities for some
legal costs covered by insurance. Administrator Hedges stated that developers are billed back for
legal services as part of project escrow accounts.
Administrator Hedges presented addition of $6,700 to Community Development department
budget for membership in new Economic Development Commission/Addition of Dakota Future.
Community Development Director Hohenstein stated that membership would benefit the city
more than an additional staff person, citing the make up of the new organization would be made
up of a mix of community development professionals, chambers of commerce, and other
business organizations. Councilmember McGuire asked that city staff provide additional
information allowing the city council to make a final membership decision at a later date.
5
Mayor Geagan questioned the 40 percent increase in asphalt prices, resulting in reduction of
quantities of bituminous purchased for street repairs in 2007. Public Works Director Colbert
stated the main factor is the increase in energy costs. Colbert stated the city is trying to get away
with less patching by using a new spray injection that catches and prevents potholes before they
form. Mayor Geagan asked if the spray injection equipment could be rented or leased out to
other communities. Superintendent of Streets & Equipment Struve stated the city currently uses
equipment nearly every day.
Administrator Hedges:presented the Parks & Recreation Department budget as two separate
budgets — park maintenance and recreation administration. Mayor Geagan wondered why
expenditures increased only 15 percent while revenues were up 41 percent. Parks & Recreation
Director Johnson cited a combination of factors, including programs reaching capacity. Those
programs were seeing an increase in.revenue without increasing expenses.
Administrator Hedges said additional information requested by the council, including what
other cities are doing regarding market value credit and levying taxes, would provided at the
Sept. 5 regular council meeting. Administrator Hedges thanked staff for their work on the budget
process to date.
VI. OTHER BUSINESS
Mayor Geagan reviewed council meeting procedures, asking that council members raise their
hands if they wish to ask a question or address an issue, and when done speaking say "thank you
mayor" so the mayor knows they are finished. Councilmember Carlson concurred, adding no one
else should speak while another council member is making a motion.
VII. ADJOURN
Councilmember Fields moved; Councilmember Tilley seconded a motion to adjourn at 8:05.
p.m. Aye: 5, Nay: 0.
M10
MINUTES
SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2006
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Geagan, Councilmembers Carlson, Fields, Maguire,
and Tilley.
City staff present: City Administrator Hedges, Director of Administrative Services
VanOverbeke, Director of Parks and Recreation Johnson, Superintendent of Operation Mesko, and
Superintendent of Parks Olson.
I. ROLL CALL AND AGENDA ADOPTION,
Mayor Geagan called the meeting to order. Councilmember Maguire moved;
Councilmember Fields seconded a motion to adopt the agenda.
Aye: 5; Nay: 0
II. VISITORS TO BE HEARD
There were no visitors to be heard.
III. PARKS AND RECREATION CIP
City Administrator Hedges introduced this item and provided background on the City's
Capital Improvement Program and the nature of the Part III Parks and Recreation programming.
Mayor Geagan asked the members of the APrC to stand and introduce themselves. APrC Chair
Dorothy Peterson presented background on the preparation of the proposed 2007 — 2011 Parks and
Recreation CIP.. She noted the relationship of the CIP to the 20-20 Plan and the use of the newly
developed "Inclusion Criteria" as a means of categorizing projects and funding, and better defining
eligibility for consideration of projects into the proposed CIP. Chair Peterson also presented an
overview of the specific projects proposed to be included in the 2007 budget year of the 5 -year CIP
and of the 5 -year funding summary included in the packet materials. Director Johnson,
Superintendent Olson, and Chair Peterson responded to City Council questions regarding various
proposed projects and also discussed the continued emphasis on developing and enhancing
partnerships with other stakeholders.
Chair Peterson called the City Council's attention to the list of potential capital improvement
projects that were incorporated for reference, but not proposed to be included in the 5 -year CIP
primarily because of funding considerations. A lighting and irrigation project at Dakota Hills
7
Middle School, proposed by the Eagan Athletic Association, was brought to the Council's attention,
but not included in the CIP because the School District has not formally. committed to the project. It
was also noted that there is not a very large appropriation in the CIP for land acquisitions. After
discussion, the City Council reaffirmed their earlier direction to the APrC to continue .seeking
alternative funding sources and to begin the discussion of a possible referendum that may take years
of planning. In the consideration of a referendum and alternative funding sources the APrC is to
separate potential acquisitions from on-going park and recreation needs.
The City Council directed that the 2007 — 2011 Parks and Recreation CIP be placed on the
September 5, 2006 Consent Agenda for formal adoption.
IV. PATRICK EGAN. PARK MASTER PLAN UPDATE
City Administrator Hedges introduced this item, provided background, and asked Chair
Peterson to present additional information to update the City Council about the conceptual plans for
Patrick Egan Park as they are being created and refined through the development of the master plan.
She provided additional background about the process to date noting that two issues were at the
forefront for City Council consideration and direction at this time; first, what is the appropriate
relationship between the Art House and the Patrick Egan Park, and second, the conceptual ideas call
for the Deerwood House to go away. Mr. Stephen Wensman of Hoisington Koegler Group
Inc.discussed the development of guiding principles through working with stakeholders, outlined
what the alternative ideas being presented to the City Council meant, presented conceptual
drawings, and answered questions about the process and the alternatives.
After considerable discussion the City Council directed that future planning show one Park
multi -use building that includes space for "Art House" programs, restrooms, meeting rooms, and
other public spaces. Separate entrances would provide a defined use to the building., One building
can be expanded as art programs and other public uses grow. Staff was directed to prepare a blob
footprint to be presented to the APrC, the public, and City Council incorporating the direction from
this meeting.
The City Council agreed that it is okay to remove the Deerwood House through
implementation of the master plan and the master plan concepts can be further developed with that
understanding.
p.m.
V. OTHER BUSINESS
There was no other business for discussion.
Councilmember Fields moved; Councilmember Tilley seconded a motion to adjourn at 6:55
Aye: 5; Nay: 0
r
MINUTES OF A REGULAR MEETING OF THE I)R
EAGAN CITY COUNCIL
Eagan, Minnesota 6
September 5, 2006
A Listening Session was held prior to the regular City Council meeting on September 5, 2006 in the Eagan Room.
Stephanie Favre, Becky Kruenegel and Jane Peterson, residents of Westin Hills Drive (along the Inver Grove
Heights border) discussed their concerns regarding a paved trail that is proposed to be installed in Inver Grove
Heights, adjacent to their property. They stated they had approached the Inver Grove Heights Mayor and Council,
but felt their concerns were not being considered. They requested that Council write a letter to the Inver Grove
Heights City Council on their behalf requesting their concerns be addressed. Council directed staff to research any
agreements that the City may have with Inver Grove Heights and draft a letter for Council.
A regular meeting of the Eagan City Council was held on September 5, 2006 at 6:30 p.m. at the Eagan Municipal
Center. Present were Mayor Geagan, Councilmembers Carlson, Fields, Tilley, and Maguire. Also present were City
Administrator Tom Hedges, Community Development Director Jon Hohenstein, Public Works Director Tom
Colbert, City Planner Mike Ridley, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk
Mira Pepper.
AGENDA
City Administrator Hedges noted that under the Administrative Agenda the noise analysis by Orfield Laboratories
would be discussed.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as amended.
Aye:5 Nay:0 .
RECOGNITIONS AND PRESENTATIONS
Councilmember Carlson moved, Councilmember Maguire seconded a motion to approve the appointment of Jim
McDonald as Chief of Police with a start date of September 6, 2006. Aye: 5 Nay: 0
Mayor Geagan administered the Oath of Office to Chief of Police Jim McDonald
The Oath of Office was administered to 14 newly appointed Fire Fighters.
CONSENT AGENDA
It was noted that item S would be pulled for discussion and item FF would be continued to the September 25, 2006
Council meeting.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the consent agenda as amended.
Aye: 5 Nay: 0
A. Minutes. It was recommended to approve the minutes of the August 15, 2006 regular City Council meeting
as presented.
B. Personnel Items.
1. It was recommended to approve the hiring of Jonathan Moore, Sports Program Assistant.
2. It was recommended to ratify the appointment of Acting Chief of Police .McDonald as Chief of
Police.
3. It was recommended to approve the Police Department reorganization as presented.
C. Check Re ig sters. It was recommended to ratify the check registers dated August 17, 2006, August 24, and
August 31, 2006 as presented.
D. Tobacco License. It was recommended to approve a Tobacco License for Shana Yang, Sixty One Stop,
3575 Pilot Knob Road.
E. Tobacco License. It was recommended to approve a Tobacco License for Melina P. To, Liquory of Eagan,
LLC, 1629 Lena Court # 105.
Eagan City Council Meeting Minutes
September 5, 2006 E)RAF
Page 2
F. Pulled Off -Sale Liquor License. It was recommended to approve a change in business structure of off -sale
liquor license from Melina P. to, dba MT Liquory (Sole Proprietorship) to MT Liquory of Eagan, LLC, dba
MT Liquory at 1629 Lena Court # 105.
G. 2006 Fee Schedule. It was recommended to amend the 2006 Fee Schedule to revise quarterly community
and signal lights user fees within the street lighting utility as follows:
• R1/R2 $1.75
• R3 1.40
• R4 1.03
• Non-residential 7.02
H.' Reconveyance of Tax Forfeit Parcel. It was recommended to approve the reconveyance of tax forfeit parcel
10-57504-010-00, Outlot A Pilot Knob Heights 5`h Addition to the State of Minnesota.
I. Amendment to Budget. It was recommended to approve an amendment to the 2006 General Facilities
Renewal and Replacement Budget.
J. D.A.R.E. and Police. Liaison Services Agreement. It was recommended to approve the D.A.R.E. and Police
Liaison Services Agreement with ISD 196 for the 2006-2007 School Year.
K. Final Payment. It was recommended to approve the fmal payment for Contract #06-06 in the amount of
$2,000 to Harris Miniature Golf Courses, Inc. for the completion of Cascade Bay's Captain's Course Golf
Course.
L. Lease. It was recommended to approve the 2006 lease between the Dakota Center for the Arts (Eagan Art
House) and the City of Eagan for the premises at 3981 Lexington Avenue and authorize the Mayor to
execute the appropriate documents.
M. Letter of Understanding. It was recommended to approve the Letter of Understanding with Health Partners
to continue the Health Partners Frequent Fitness Program for eligible members of the Eagan Community
Center and authorize the Mayor to execute the appropriate documents.
N. Community Development Block Grant Sub -recipient Agreement. It wasrecommended to approve the
Community Development Block Grant (CDBG) Sub -recipient Agreement for the City's 2006-2007 CDBG
Program with the Dakota County Community Development Agency (CDA).
O. Modification of Conditions Manley Commercial. It was recommend to modify the conditions of approval
for Preliminary and Final Planned Development for Manley Commercial Addition to include airport noise
attenuation standards, upon approximately 24.6 acres (Outlot N, Lone Oak) located south of.0'Neill Drive
and 1-494 and West of Argenta Trail in the NE '/. of Section 1.
P. Schedule Public Hearing. It was recommended to approve a resolution calling for a public hearing to
establish the Cedar Bluffs Housing Improvement Area and approving the Cedar Bluffs Housing
Improvement Fee.
Q. Findings of Fact. It was recommended to adopt the Findings of Fact, Conclusions and Resolutions of
Denial for a Variance to exceed 576 square foot detached accessory structure limitation for a 768 square
foot detached garage for property located at 3220 Random Road in the NW '/4 of Section 12.
R. Extension for Recording Final Plat. It was recommended to approve a 90 day extension of time to record
the final plat for Oakview Center 2nd Addition, located south of Lone Oak Road and north of Highway 55 in
the NW '/. of Section 12.
S. Pulled for Discussion. Planned Development - Modification.
T. Project 778. It was recommended to approve a Traffic Control Signal Agreement for Project 778 (Trunk
Highway 149 — Street Upgrade) with the Dakota County Transportation Department and authorize the
Mayor and City Clerk to execute all related documents.
U. Contract 06-09. It was recommended to receive the bids and award Contract 06-09 (Nicols Road —
Sidewalk), including the alternate bid (Blackhawk Hills Road — Sidewalk), including the alternate bid
(Blackhawk Hills Road — Sidewalk) to O'Malley Construction, Inc. in the total amount of $111,115.29, and
authorize the Mayor and City Clerk to execute all related documents.
V. Contract 06-08. It was recommended to approve the plans and specifications for Contract 06-08 (North
Ridge Drive and Sibley Terminal Industrial Park Storm Drainage Improvements) and authorize the
advertisement for a bid opening to be held at 10:30 a.m. on Thursday, September 28, 2006.
W. Project 05-C. It was recommended to acknowledge the completion of improvements for City Project No.
05-C (Pearlmont Heights) under terms of the Development Agreement and authorize perpetual City
maintenance subject to warranty provisions.
10
Eagan City Council Meeting Minutes
September 5, 2006
Page 3
X. Project 778. It was recommended to approve an Easement Agreement for Project 778 (TH 149 Upgrade —
Street Upgrade and Trail Improvements) with the owner of Parcel No. 10-15501-050-02 and authorize the
Mayor and City Clerk to execute all related documents.
Y. Project 926. It was recommended to receive the Final Assessment Roll for Project 926 (Saddlehorn/
Sunset/ Northview Meadows -Street Overlay) and schedule a public hearing to be held on October 3, 2006.
Z. Project 927. It was recommended to receive the Final Assessment Roll for Project 927 -(Meadowland I' /
Beaver Dam Road/ Suncliff I" — 5s' — Street Overlay) and schedule a public hearing to be held on October
3, 2006.
AA. Project 932. It was recommended to receive the Final Assessment Roll for Project.932 (Whispering
Woods, Slater Acres, Slater Road — Street Overlay) and schedule a public hearing to be held on October 3,
2006.
BB. Project 933. It was recommended to receive the Final Assessment Roll for Project 933 (O'Leary Lane,
Golfview Drive, Town Centre Drive — Street Overlay) and schedule a public hearing. to be held on October
3, 2006. .
CC. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility
easements within Lot 1, Block 1 Eagandale Corporate Center No. 4 and Schedule a public hearing to be
held on October 3, 2006.
DD. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility
easements within Lot 2, Block 1, Eagandale Office Park 5h Addition and schedule a public hearing to be
held on October 3, 2006.
EE. Resolution — Infiltration/Inflow Reduction Program. It was recommended to approve a resolution
implementing an Infiltration / Inflow Reduction Program and authorize the Mayor and City Clerk to execute
said resolution.
FF. Final Subdivision and Final Planned Development. Final Subdivision (Red Pine Crossing) to create two
lots and a Final Planned Development to allow three commercial retail buildings on approximately 9.82
acres located south of Red Pine Lane and east of Highway 3 in the SE '/4 of Section 36.
CONTINUED TO 9/25
GG. 2007-2011 Parks and Recreation CIP. It was recommended to approve the 2007-2011 Parks and
Recreation CIP as presented.
S. Modification to an approved planned development condition to allow full on -sale liquor at 3240 Denmark
Avenue (Lot 2, Block 1, Wings Addition).
Public Works Director Colbert discussed amending a condition regarding the cross easement and access to the
property.
Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve requests for modifications to
the conditions of approval regarding on -sale liquor and site access in conjunction with the Planned Development
approved for a multi -tenant retail building on Lot 2, Block 1, Wings Addition in the SE'/4 of Section 10.
Aye: 5 Nay: 0
There was no old business.
OLD BUSINESS
PUBLIC HEARINGS
VARIANCE — ERIC DRENCKHAHN
City Administrator Hedges introduced this item regarding a request for a variance to exceed the number of allowed
detached accessory buildings, a variance to exceed the allowed square footage for detached accessory buildings, and
a variance to allow a 192 square foot accessory structure that does not have finish materials, roof pitch or roof style
similar to that of the principal structure located at 2811 Pilot Knob Road. City Planner Ridley gave a staff report.
Eric Drenckhahn submitted letters from neighbors in support of the proposed variances.
Eagan City Council Meeting Minutes
September 5, 2006 ®�
Page 4
Mayor Geagan opened the public hearing. There being no public comment, he closed the public hearing and turned
discussion back to the Council.
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve a Variance to exceed the
number of allowed detached accessory buildings located at 2811 Pilot Knob Road, subject to the conditions listed
below. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve (or direct findings of fact for
denial) a Variance to exceed the allowed square footage for detached accessory buildings located at 2811 Pilot Knob
Road, subject to the conditions listed below. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve (or direct findings..of fact for
denial) a Variance to allow a 192 square foot accessory structure that does not have finish materials, roof pitch or
roof style similar to that of the principal structure located at 2811 Pilot Knob Road, subject to the following
conditions: Aye: 5 Nay: 0
1. A pigeon permit application will be made within 30 days of the approval of these Variances.
2. If a pigeon permit is not obtained on a yearly basis, the three detached accessory buildings currently used
for pigeon lofts must be removed within 30 days of expiration of the permit, and not replaced with any,
additional accessory buildings.
3. No additional pigeon loft space may be created within any other existing accessory building on the site.
4. The site is subject to periodic inspection by building code enforcement, animal control or health department
staff.
5. A building permit must be obtained for the 192 square foot accessory building. Any applicable electrical
permits will be obtained from the state. All building and electrical code requirements shall be met.
6. The site shall stay in compliance with all other City Code requirements.
VACATION OF PUBLIC DRAINAGE & UTILITY EASEMENTS
HERITAGE OF HIGHVIEW ADDITION
City Administrator Hedges introduced this item regarding an easement vacation within Heritage of Highview
Addition: He noted that it is recommended that the item be continued for formal consideration at the time of the
final plat for the Highview Park Addition.
Mayor Geagan opened the public hearing. There being no public comment, he closed the public hearing and turned
discussion back to the Council
Councilmember Tilley moved, Councilmember Carlson seconded a motion to. close the public`hearing and continue
consideration of the easement vacation until the time of formal consideration of the final plat of Heritage of
Highview Addition. Aye: 5 Nay: 0
NEW BUSINESS
CERTIFICATION OF PRELIMINARY 2007 BUDGET AND PROPERTY TAX LEVY
AND SETTING TRUTH -IN -TAXATION HEARING DATES
City Administrator Hedges presented the preliminary 2007 budget. Council held a discussion.
Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve the preliminary payable 2007
property tax levy as follows: Aye: 5 Nay: 0
J2
Eagan City Council Meeting Minutes
September 5 2006
Page 5
General Revenue levy:
General Fund
Major Street Construction Fund
Equipment Revolving Fund
General Facilities Renew/Replace Fund
MVHC/DCC Capital
Subtotal — General Revenue levy
Community Center bonds debt service
Cedarvale Special Services District
Total levy
$19,067,200
1,247,812
905,440
134,010
950.100
22,304,562
1,198,523
3.000
$ 23,506,085
Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve the preliminary 2007 General
Fund expenditure budget, including contingency, of $25,354,200. Aye: 5 Nay: 0
Councilmember Tilley moved, Councilmember Fields seconded a motion to set the initial Truth -in -Taxation Hearing
date for Monday, December 4, with a continuation hearing date (if necessary) of Monday, December 11. Aye: 5
Nay: 0
PRELIMINARY SUBDIVISION (MARIAN ADDITION) — MARIAN ANSARI
City Administrator Hedges introduced this item regarding a Preliminary Subdivision of 1.8 acres to create two lots,
with a variance to the minimum lot width and street frontage requirements for property located at 4365 Capricorn
Place. City Planner Ridley gave a staff report.
After discussion, Councilmembers concurred that buffering/screening should be required along the north and east
property lines of the new parcel, adjacent to the park. The applicant was not present.
Councilmember Maguire moved, Councilmember Tilley seconded a motion to continue, until the September 25,
2006 Council meeting, consideration of a Preliminary Subdivision of 1.8 acres to create two lots, with a Variance to
the minimum lot width and street frontage requirements, for property located at 4365 Capricorn Place in the NE 1/4 of
Section 27, due to the applicant not being present to discuss the proposed additional condition regarding buffering
along the park property. Aye: 5 Nay: 0
PRELIMINARY SUBDIVISION AND PLANNED DEVELOPMENT AMENDMENT
(YANKEE DOODLE PROFESSIONAL BUILDING) — MSP COMMERCIAL
City Administrator Hedges introduced this item regarding a preliminary subdivision and final subdivision (Yankee
Doodle Professional Building) of 3.58 acres to create 2 lots located at 1519Central Parkway. City Planner Ridley
gave a staff report.
Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve a Preliminary Subdivision
and a Final Subdivision (Yankee Doodle Professional Building) of 3.58 acres to create 2 lots located at 1519 Central
Parkway, in the SE V4 of Section 9, subject to the following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2,1993: Al, B1, B3, Cl, C2, C4, D1, and E1.
2. The property shall be platted.
3. The developer should provide evidence of private ingress/egress easement, in a form acceptable to the City
Attorney, between Lots 1 and 2 providing for shared access to Quarry Road prior to final subdivision
approval.
4. A pedestrian connection shall be provided from Lot 2 to Yankee Doodle Road.
1.3
Eagan City Council Meeting Minutes
September 5, 2006PWA A
Page 6 C T
COMPREHENSIVE GUIDE PLAN AMENDMENT — ST. ELIZABETH ORTHODOX CHURCH
City Administrator Hedges introduced this item regarding a Comprehensive Land Use Plan Amendment to change
the land use from RC, Retail Commercial to QP, Quasi -Public for a church on property located at 1581 Century
Point. City Planner Ridley gave a staff report.
Councilmembers discussed the Guide Plan Amendment, the rezoning and the ability to potentially utilize adjacent
parking.
Councilmember Fields moved, Councilmember Maguire seconded a motion to direct staff to submit a
Comprehensive Land Use Amendment to change the land use form RC, Retail Commercial to QP, Quasi -Public for a
church on property located at 1581 Century Point in the SW'/< of Section 9 to the Metropolitan Council for review.
Aye: 5 Nay: 0
WINTER PARKING ORDINANCE REVISION
DENMARK COURT EAST AND WEST AND DENMARK TRAIL EAST AND WEST
City Administrator Hedges introduced this item regarding a petition requesting a revision to City Ordinance 9.09,
Winter Season Parking. Public Works Director Colbert gave a staff report.
Councilmember Tilley moved, Councilmember Fields seconded a motion to receive a petition requesting a revision
to City Ordinance 9.09 (Winter Season Parking) and direct staff to prepare an amendment for further consideration.
Aye: 5 Nay: 0
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced this item regarding a proposed ordinance amendment to Chapter 11 to
establish screening requirements for roof and ground mounted mechanical equipment. City Planner Ridley gave a
staff report.
Councilmember Fields moved, Councilmember Tilley seconded a.motion to direct staff 'to prepare an Ordinance
Amendment to Chapter 11 to establish screening requirements for roof and ground mounted mechanical equipment.
Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There were no items to be discussed.
The City Council meeting was recessed at 7:45 p.m. and a meeting of the Economic Development Authority.was
immediately convened.
The regular City Council meeting was reconvened at 7:50 p.m.
ADMINISTRATIVE AGENDA
City Administrator Hedges discussed the proposed noise analysis to be conducted by Orfield Laboratories and
associated costs.
Motion was made by Tilley, seconded by Fields to approve an additional expenditure for the noise analysis to be
conduced by Orfield Laboratories. Ayer 5 Nay: 0
VISITORS TO BE HEARD
There were no visitors who wished to be heard,
Eagan City Council Meeting Minutes n
September 5, 2006
Page 7
ADJOURNMENT
Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn the meeting at 7:55 p.m.
Date
Administrative Secretary / Deputy City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.
15
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1. Planner --
ACTION TO BE CONSIDERED:
To approve the hiring of Sarah Schield as a Planner.
Item.2. Resignation/Clerical Tech III -Community Development --
ACTION TO BE CONSIDERED:
To accept the letter of resignation from Jenny Hildebrandt, Clerical Tech III in Community
Development.
Item 3. Eagan Community Center Organizational Change/Advertisement-
ACTION TO BE CONSIDERED:
To approve the proposed organizational change to the Eagan Community Center and authorize
the advertisement of two full time Manager on Duty positions.
FACTS:
• The proposed organizational changes being recommended result from a review upon the
resignation of the Community Center Manager.
• The manager position was essential during the final construction and establishment of
operational policies in the early years.
• After three full years of operation there is a better understanding of the amount of traffic,
the daily needs of the building and the staffing needed to best meet those needs.
• During the vacancy of the Community Center Manger from May to present; staff has had
the opportunity to review and evaluate how best to meet the growing demands of the
building.
• The greatest need identified for the continued successful operation of the ECC is to have
more front line staff to better meet the direct customer service demands.
• The proposed organization changes will eliminate the Community Center Manager
position.
• Two full-time Manager on Duty positions are being proposed to provide front counter
coverage during the hours of 5:30 am to .11:00 pm. One position will cover the early
morning shift and the second will cover the evening shift to provide full-time staff
presence in the building.
Agenda Information Memo
September 25, 2006 Eagan City Council Meeting
• The City Council reviewed these organizational changes on September 14 during the
2007 budget process and directed that the above referenced changes be brought back to
the September 26 Council meeting for action.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED: To ratify the check registers dated September 7, 2006,
September 14, 2006 and September 21, 2006 as presented.
ATTACHMENTS:
• Check registers dated September 7, 2006, September 14, 2006 and September 21, 2006
are enclosed without page number.
Agenda Information Memo
September 26, 2006, Eagan City Council
D. APPROVE 2007-2011 CIP PART II VEHICLES AND EQUIPMENT
ACTION TO BE CONSIDERED:
To approve Part II (Vehicles and Equipment) of the 2.007 — 2011 Capital
Improvement Program (CIP)
FACTS:
• The first year of this CIP (2007) is approved as a budget with the four out
years (2008 — 2011) being approved only as a general plan.
• For the most part, vehicles and equipment costing more than $10,000 are
budgeted in this section of the CIP with items costing less than $10,000
budgeted in departmental operating budgets.
• In 1993 the City Council established a policy whereby each year an
amount is allocated to the Equipment Revolving Fund (ERF) for non -
enterprise fund CIP Part II purchases. The allocation is based on an initial
amount of $500,000 used in 1993 that is increased annually by population
growth and inflation factors. The 2007 allocation was increased by 3.5%
from the 2006 allocation to $965,574. An amount of $485,786 is being
carried forward from 2006 generating a total available balance of
$1,451,360 for 2007 purchases.
• The ERF is funded through an annual ad valorem property tax levy.
• The schedule for this approval is timed to allow for coordination with
various. pu rchasing/bidd ing options to provide for the best possible prices,
the necessary lead times for ordering the equipment, and the desire to
place the equipment in service during 2007.
19
• 'A management meeting was held at which time staff from each
department had an opportunity to discuss their proposals and challenge
other department proposals in attempts to prioritize overall City capital
equipment needs, the attached list of purchases totaling $1,783,600 from
the ERF was reached by consensus. This allocation creates a carry
forward deficit of $332;240 into 2008. The carry forward deficit results
from the inclusion of $794,500 included in the Police. Department to
purchase the required radios for both Police and Fire related to the
conversion to the 800 MHz radio system. The'2007 deficit will be financed
through use of reserves generated over the years. The reserves result
from savings through maximizing the City's resources by stretching
equipment and vehicle use.
• Additional work to clarify potential use of 9-1-1 balances to finance the
radio acquisition or other eligible cost will be undertaken as transition to
the DCC continues. That balance has not been suggested for use at this
time pending the continuing development of the DCC operations and
further clarification of City obligations. A potential lease option for
acquisition of the 800 MHz radios will also be explored, if it becomes
available.
• The proposed 2007 Part II CIP does not address acquisition of 800 MHz
radios for the public works operations which is also under study at this
time.
A Fire Department request for $430,000 to purchase a Rescue/Engine to
replace two (2) older pieces of apparatus has been removed from the
proposed 2007 Part II CIP. As previously noted, it is impractical to attempt
to finance equipment, primarily Fire apparatus, in that cost range through
the Equipment Revolving Fund. Staff is preparing to undertake a more
comprehensive review of projected Fire Department needs including .
buildings (potential sale of Station 2 and relocation to a more desirable
location) and equipment and to review other funding options, potentially
including a bond referendum. A referendum would spread the cost over a
longer period of time to more closely match the useful life of the facilities
and equipment with the payment structure.
• Similar Fire apparatus replacement requests ($226,000 in 2008, $650,000
in 2009, and $500,000 in 2011) totaling $1,375,000 have also been
removed from the summary to more accurately reflect the long-term
financial position of this fund. Per the previous bullet point this change
does not address the overall equipment need, but more realistically
presents the operation of the Equipment Revolving Fund and how it.has
been intended to operate.
• Vehicles proposed for purchase were evaluated through the use of the
Vehicle Acquisition, Use & Replacement Policy approved by the City
Council in Februaryof 2005.
• The funding sources for the total 2007 Part II CIP allocation of $2,062,500
include $1,783,600 from the ERF, $258,000 from the City's Utility Fund,
and $20,900 from retained franchise fees.
ATTACHMENTS:
Attached on page 22 is a copy of the summary of the equipment
proposed for 2007 CIP Part II purchase with the funding source for each
item.
• Attached on page . 23 is a copy of the summary of the proposed
2007 — 2011 Part II CIP.
September 206 2005
CIP - Pan II
VEHICLES AND EQUIPMENT
2007- 2011 Patin CIP
-
2007
2007
Financing Source
Cost
Totals
Equip Rev Fd
Utflities Fd French Fee Other
IT
Network Servers 3 C $5,200
$ 15,800
$ 15,809
Doe Imaging Scanner & Software 2 ® $9,250 (new)
18.500
18.500
Cisco Catalyst City Hap MDF
28,500
25.500
Cisco Catalyst City Hap 2nd Floor
20,001)
2D,000
Cisco Catalyst Police
20.000
20,000
Cisco Aimet Receiver w/Ardenna (new)
5.000
5.000
Fiber Connectivity City Hap - Public Works
56.900
58.900
CM= Request Management System
25.000
$ 187,500
25,000
City Clerk
None
Comm Dev,
Municipal Center Reader Board
$ 40.000
40.000
40,000
Communications
City Council ChambersUpgrades
$ 12,000
$ 12,009
Eagan Room Upgrades
8.900
20,900
8,900
Police
7 Full-Size Crown Victories Q $24.200
$ 169,400
169.400
3 Detective.Squad Replacement ® $21.400
64.200
64.200
1 Replacement Warning Shen
18,000
18,000
227 800 Megahertz Radios ® $3.500
794.500
1,046,100
794,500
Fire
Replace Unit 41985 Ford F350 with brush truck
50.000
50.000
Replace Unit 241989 Inflatable Boat with Alum Boat
20.000
70,000
20,000
Engineering
AdmINCE Vehicle Replace #103 "92 Chevy Lumhna
$ 24.000
24.000
24,000
Streets
Replace Uhl 132'89 Ah Compressor
$ 17,700
17,700
Salt Brine Storage Tank
39.900
39.900
Customization of Software-Emergel PDA
12AM
12,500
AVL Technology Implementation
17AW
17,500
Used Self Propelled Paver 8, Trager
59.900
147,500
59.900
Central Svc'Matnt
None
Parks
Replace Unit 306 -'97 Chevy 2500 314 ton 04
$ 28,500
28,500
Replace Unit 325 -'97 Bobcat Skkl-steer Loader
30,000
30,000
Replace Unit 328 - 580-0 Mower
75.000
75.000
Replace Unit 329 - 580-D Mower
75AW
75.000
Replace Unit 335 - Fro tmound Mower 322D
25.000
25.000
Replace Unit 338 - FmOnount Mower 322D
25.000
25.000
Replace Unit 346 - Cushman Utility Truckster
12.ODO
288,500
12,000
Water
1/2 Ton Pkiwp Replace #205 -'92 Chev 314-ton PU
$ 19,000
$ 19,000
112 Ton Pickup Replace #203 -'94 Chev, 1/2-ton PU
19AW
19,000
Now 112 Ton Puckup
19,000
57,000
19,000
Sewer
SUV Replace Wim Van #208 -1999 Ford
$ 21,000
21,000
Replace Jetter Uri # 218 -'89 Ford
180.000
201,000
180,000
Water Quality
None
Total
$ 2.082 500
$ 1.783.600
$ 258.000 20 900�a
Original Carried Forward From 2008
$ 524.786
ERF
$ 1,783.801)
Budget Adjustments:
(24.000)
Total Other
278.900
(15,000)
Total
$ 2.082.500
(21.000)
Adjusted Cary Forward From 2006
485.786
2007 ERF Allocation
965.574
Total ERF Amount Available For 2007
$ 1.451.360
September 206 2005
2007 - 2011 Part II CIP
Summary.
IT
City Clerk
Community Development
Communications
Police
Fire
Pub Wks/Engineering
Streets
Cent Svces Maintenance
Parks/Rec/Forestry
Water
Sewer
Water Quality .
Total. Requested All Funds
Less: Non -ERF Items
ERF Obligation
2007-2011 CIP Summary
20 -Sep -06
2007
2008
2009
2010
2011
561,000
Cary Forward ERF Amount
485,786
(332,240)
$ 187,500
$ 71,400
$ 10,700 $
21,700
$ 113,600
40,000
23,000
24,000
50,000
25,000
20,900
-
-
-
-
1,046,100
509,300
242,600
301,600
284,400
70,000
35,000
-
100,000
-
24,000
25,000
15,000
25,000
-
147;500
271,000
284,000
352,000
33,000
268,500
169,600
208,200
235,000
135,000
57,000
-
-
38,000
-
201,000
43,800
35,000
-
-
-
25,000
137,000
-
140,000
$ 2,062,500 $1,173, 100 $ 956,500 $
(278,900) (68,800) (172,000) _
$ 1,783,600 $ 1,104,300 $ 784,500 $
1,123,300 $
731,000
(38,000)
(170,000)
1,085,300 $
561,000
Annual ERF Allocation ,
$ 965,574
$ 999,369
$ 1,034,347 $
, 1,070,549 $
1,108,018
Cary Forward ERF Amount
485,786
(332,240)
(437,171)
(1879324)
(202,075)
Total ERF Available
$ 1,451,360
$ 667,129
$ 597,176 $
883,225 $
905,944
Cummulative ERF Balance $ (332,240) $ (437,171) $ (187,324) $ (202,075) $ 344,944
* 2008-2011 ERF allocation figures are estimates based on 3.5% annual increases (growth + inflation)
September 20, 2006
Totals
$
404,900
162,000
20,900
-2,384,000
205,000
89,000
1,087,500
1,016,300
95,000
279,800
162,000
$
5,906,400
$
6,046,400
(727,700)
$
5,318,700
$
5,663,644
$
344,944
Agenda Information Memo
September 26, 2006, Eagan City Council
E. APPROVE 2007 GENERAL FACILITIES RENEWAL & REPLACEMENT
BUDGET
ACTION TO BE CONSIDERED:
To approve the 2007 General Facilities Renewal & Replacement Budget
FACTS:
This fund was created in 1999 for the purpose of providing resources for
renewal and replacement of general facilities; primarily non -enterprise
fund infrastructure. Major renewal and replacement items such as roofs,
parking lot improvements, and grounds enhancements are cyclical in
nature and create budgeting problems when inserted into the annual
operating budgets.
• An annual allocation of the tax.levy which began in 1999 at $100,000 has
been dedicated to the General Facilities Renewal and Replacement Fund
except for payable 2004. For that one year the levy was redirected to the
General Fund to assist in enabling the City to finance the 2004 operating
budget following the 2003 budget cuts and constrained revenues available
for use in the General Fund resulting from various State actions.
• The allocation of the tax levy proposed for payable 2007 is in the amount
of $134,010 and the available balance projected at 12-31-06 is $264,209.
• The schedule for this approval is timed to allow for coordination with
various purchasing/bidding options to provide for the best possible prices,
the necessary lead times for undertaking the repairs and the desire to
complete the activities during 2007.
• A management meeting was held at which time staff from each
department had an opportunity to discuss their proposals and challenge
other department proposals in attempts to prioritize overall City needs, the
attached list of purchases totaling $136,200 was reached by consensus.
This allocation creates a cant' forward balance of $272,019 into 2008.
24
ATTACHMENTS:
• Attached on page is a copy of the proposed 2007 General
Facilities Renewal & Replacement Budget.
• Attached on page is a copy of the summary of the financial
status of the General Facilities Renewal & Replacement Fund.
2-5
20 -Sep -06
GENERAL FACILITIES RENEWAL & REPLACEMENT
2007 BUDGET
L'101
Estimated
No.
Item/Description
Cost
1
Replacement/upgrade of lighting in the Parks Department
workshop at the maintenance facility
$ 12,000
2.
Resurfacing of East & North parking lots at Municipal Center
45,000
3
Carpet replacement Police north stair tower
2,600
4
Carpet replacement City Hall 2nd floor corridor, waiting area
and stairs
6.,300
5
Rooftop screening equipment on Police building.
11,700
6
Fire Administration lobby, stairwell, and training room
painting
5,400
7
City Hall 1 st floor security improvements;
7,200
8
Re -side salt storage building
11,800
9
Seal coat and restrip parking lots and drives at Eagan
Community Center and Moonshine Retreat Center
17,200
10
Replace two garage doors at Fire Station 4
17,000
Total
$ 136,200
L'101
20 -Sep -06
General Facilities Renewal and Replacement Fund
Total
Cumulative
Tax
Accrued
Fund
Year
Levy
Interest
Revenues
Expenditures
Difference
Balance
1999
100,000
1,420
101,420
-
101,420
101,420
2000
100,000
6,008
106,008
193,801
(87,793)
13,627
2001
100,000
3,400
103,400
-
103,400
117,027
2002
105,000
9,271
114,270
19,952
94,318
211,345
2003
103,156
6,723
109,879
23,576
86,303
297,648
2004
-
5,421
5,421
-8,289
(2,868)
294,780
2005
121,551
.5,943
127,495
111,995
15,500
310,280
2006 Budget
127,629
10,000.
137,629
183,700
(46,071)
'264,209
2007 Budget
134,010
10,000
144,010
136,200
7,810
272,019
891,346
58,186
949,532
677,513
272,019
Agenda Memo
September 26, 2006 City Council Meeting
F. APPROVE the 2008 Fee Schedule for the Eagan Community Center.
ACTION TO BE CONSIDERED.
To approve the 2008/2009 fee schedule for the Eagan Community Center as presented.
FACTS:
• The City Council generally reviews proposed fee schedule as part of their annual budget
review.
• The last change in rental fees occurred in 2005 for the 2006/2007 season.
• Because reservations can be made 18 to 24 months in advance the number of requests for
2008 reservations is increasing resulting in the need to have a fee structure in place.
• Prices are reviewed and compared each year to ensure that the community center is
keeping pace with comparable facilities.
• The proposed fees suggest no change to the rental rates for the Lone Oak Room,
Performance Studio or Teen Center.
• The fee schedule presented is designed to capture the banquet and meeting space market
while providing moderately priced rental space options for residents.
• Staff would also recommend that the rental rates beheld for two years so that a
systematic review and recommendation for rate changes occurs every even year.
ATTACHMENTS:
• Proposed Fee Schedule for 2008 and 2009 on pages ? - 30.
• Facility comparisons on pages 33 i . .
BANQUET FACILITY
Sun-Thurs
8 am -11 pm
8 am -Noon
1-5 pm
6-11 pm
Patio*
Friday
Sam -12:30 am
Saturday
8 am -12:30 am
MEETING ROOMS
1 Mtg room
Resident
Non -Resident
Reduced**
3 Mtg rooms
Resident
Non -Resident
Reduced**
3 Mtg rooms
(max) Resident
Non -Resident
Reduced**
Teen/Lone Oak
Performance
Resident
Non -Resident
1/2 of Lone Oak
Reduced**
1/2 of Lone Oak**
Board Room
Resident
Non -Resident
Reduced**
North
Central or
South Oaks
(capacity 110)
The Oaks
(capacity 350)
2006/2007
9 . °
2006/2007
300
400
700
800
150
150
250
250
150
150
250
250
150
175
300
350
100
106
100
100
n/a
n/a
900
1,100
n/a
n/a
1,200
1,450
2006/2007
per hour
14 16
16 18
11 12
35 40
45 50
30 35
150 160
180 200
120 140
50 50 no change
55 55 no change
30 30 no change
35 35 no change
201 20 no change
17 20
22 25
15 16
ZR
io change
io change
io change
"patio included
`patio included
**Reduced with 8 hour banquet rental
GYMNASIUM
2006/2
per
Parks & Recreation
Athletic Assoc.
Private
BIRTHDAY PARTY PACKAGES
2006/20
Blast 1
Teen 1 1
Teen 2 1
e
Rental Price Comparison for 2008 Rate's
"This is a comparison of Saturday rentals for 2006 rental rates.
Community Center Comparisons 2006
Edinborough Park $2000
Rental Time 6.30pm-12 midnight
Seats 350, Four Catering Options, Can not have cash bar or hard alcohol.
2005 rate was $2000; that is a 0% increase.
Shoreview Community Center $1000 Resident
11:30am-11:30pm $1100 Non Resident
Seats 300, any licensed caterer, AV included.
2005 Rental Rate was $995; that is about a 10% increase.
40
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Agenda Memo
September 26, 2006 City Council Meeting
G. APPROVE change to the 2006 fees and charges pertaining to commercial and
fund raising use of public facilities.
ACTION TO BE CONSIDERED.
To remove the "Use of Subsidized Park Facilities, Pavilions and Moonshine Retreat
Center for Fund Raising or Commercial Profit Generating Activities" from the Parks
and Recreation Department Policies and City of Eagan fee schedule.
FACTS:
■ The Use of Subsidized Park Facilities, Pavilions and Moonshine Retreat Center for Fund
Raising or Commercial Profit Generating Activities Policy was approved at the December
1% 2005 APrC meeting and subsequently approved by the City Council on March 6,
2006.
• At the June 19, 2006 APrC meeting, Commission Member Danner raised a concern with
the policy as it related to non-profit groups using park facilities to raise money and asked
the APrC to review the policy.
■ Non-profit groups currently pay the same rate as all other users for rental of park
facilities.
■ The current policy states: "Groups wishing to use a park, pavilion, or Moonshine Retreat
Center for a fund raising or commercial profit generating activity will be charged a rate
that is 15% higher than the public rental fee."
■ The additional fee was originally added to off -set part of the subsidy to these facilities. It
also separated the City from any implied sponsorship of fund raising or commercial
activities.
■ The APrC Recreation Subcommittee reviewed the policy and recommended that the Fund
Raising and Commercial Profit Generating portion be removed. The APrC subcommittee
felt that since there was no additional cost to the city based upon the type -of event, the
additional fee was not justified. The committee did not wish to establish separate pricing
for non-profit groups.
■ The APrC recommends the removal of the "use of Subsidized Park Facilities, Pavilions
and Moonshine Retreat Center for Fund Raising or Commercial Profit Generating
Activities" from the Parks & Recreation Department Policies.
ATTACHMENTS:
Q
Agenda Information Memo
Eagan City Council Meeting
September 26, 2006
Consent Agenda
H. APPROVE A RESOULTION IN SUPPORT OF A BIO -ZONE
ACTION TO BE CONSIDERED:
To Approve a Resolution in support of the Bioscience Zone application from Dakota and
Goodhue Counties, and the specific properties in Eagan to be included in the application.
FACTS:
➢ The Minnesota Legislature found in Minnesota Session Laws 2003, 1" Special Session,
Chapter 21, Article 2, as a matter of public policy, that biotechnology and the health
sciences hold immense promise in improving the quality of our lives in areas of food
science, medicine, medical technologies, chemicals and alternative fuel sources and
growing tens of thousands of new, high -paying jobs.
➢ As such, the legislation established a Bio -Zone program that provided tax exemption and
tax credits within a designated area or zone. A bio -zone provides a stimulus for bio -
related businesses to cluster in an area and provides for significant cost savings due to
exemptions from corporate franchise tax and sales tax on business purchases. It also
provides an employment tax credit for high paying jobs and an improved research and
development credit.
➢ On January 1, 2003, one such Zone was established in three sub -zones of Minneapolis,
St. Paul and Rochester that distributed $1 million in tax credits to nine companies.
Additional funding was not authorized during the 2004-06 session and the program was
temporarily closed.
The Minnesota Legislature Minnesota Session Laws 2006 Regular Session Chapter 276
(S.F. No. 3260) granted to the Minnesota Department of Employment and Economic
Development the authority, in collaboration with the Minnesota Department of Revenue
and the Office of Strategic and Long Range Planning, to re=open the application process
for communities to designate properties as a Bioscience Zone and therefore becoming
eligible for any future funding..
➢ An application to establish a Bioscience Zone for properties in Dakota and Goodhue
Counties is being prepared for submission to the Minnesota Department of Employment
and Economic Development via the Dakota Future and the Dakota County CDA.
Designated properties in Eagan would be considered a sub -zone to this application.
➢ The Dakota County CDA has agreed to be the zone administrator for the Bioscience Zone
should our application for designation be approved and the City of Rosemount has agreed
to be the legal applicant.
➢ The application requires a resolution from each taxing jurisdiction that will be included in
the proposed Bioscience Zone agreeing to provide sales and use tax exemptions for.
designated properties within the Zone.
➢ No Dakota or Goodhue County cities currently have a local sales or use tax in place,
therefore the proposed Zone would not impact current local revenue. If a sales tax was
imposed at some time in the future, companies locating in the Bio -Zone and signing a
business subsidy agreement would be exempt from these prospective taxes.
➢ Staff is proposing to submit several vacant and underutilized properties in northeast
Eagan that are adjacent or near the new Ecolab research facility including properties
within Special Area No. 3 south of Lone Oak Rd and properties within the Northeast
Redevelopment District along Highway 55 (see attached map).
➢ The Bio -Zone benefits would only be applied if a qualified Bioscience business locates
within one of the designated properties. If a business proposes to occupy a property in
the area, but outside the designated Zone properties, a property can be exchanged through
an amendment process.
ATTACHMENTS:
'Draft Resolution on page
Map of proposed Eagan sub -zone properties on page
r
CITY OF EAGAN
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
A RESOLUTION IN SUPPORT OF A BIO -ZONE APPLICATION FOR
DAKOTA AND GOODHUE COUNTIES AND DESIGNATED
PROPERTIES IN EAGAN
WHEREAS The Minnesota Legislature found in Minnesota Session Laws 2003, 1" Special Session, Chapter 21, Article 2,
as a matter of public policy, that biotechnology and the health sciences hold immense promise in improving the quality of
our lives, including curing diseases, making our foods safer and more abundant, reducing our dependence on fossil fuels and
foreign oil, making better use of Minnesota agriculture products, and growing tens of thousands of new, high -paying jobs.
WHEREAS The Minnesota Legislature Minnesota Session Laws 2006 Regular Session Chapter 276 (S.F. No. 3260)
granted to the Minnesota Department of Employment and Economic Development the authority, in collaboration with the
Minnesota Department of Revenue and the Office of Strategic and Long Range Planning, to designate one or more
Biotechnology and Health Sciences Industry Zones.
WHEREAS the legislature further found that there are hundreds of discoveries made each year'at the University of
Minnesota, the Mayo Clinic, and other research institutions that,' if properly commercialized, could help provide these
benefits.
WHEREAS the $ioscience Program created in Minnesota Session Laws 2003, 1" Special Session, Chapter 21, Article 2
allows for the formation of a Bioscience Zone;
WHEREAS an application for Bioscience zone designation in Eagan is being prepared for submission to the Minnesota
Department of Employment and Economic Development via the Dakota County CDA; therefore,
BE IT RESOLVED that the City of Eagan, at its meeting held on the 26a' day of September, 2006, upon careful consideration
and review, approves the specific areas proposed in the application for a Bioscience zone, approves of the use of tax exemptions
and tax credits within the proposed zone (subject to proper review and approval by the other appropriate taxing authorities
within the zones), and encourages the Minnesota Department of Employment and Economic Development to approve the
Bioscience Zone Application being submitted by the City of Rosemount as applicant with the Dakota County CDA as zone
administrator.
BE IT FURTHER RESOLVED that the City of Eagan agrees to provide all of the local sales and use tax exemptions
provided for under the Bioscience Zone .
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
CERTIFICATION
I, Maria Petersen, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the
foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a
regular meeting thereof assembled this 26h day of September, 2006.
Maria Petersen, City Clerk
31e
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Agenda Memo
September 26, 2006 City Council Meeting
I. APPROVE Toint Application with Dakota County and other area agencies
for a Blue Cross Blue Shield "Communities on the Move"
ACTION TO BE CONSIDERED.
To approve a joint application with Dakota County and other area agencies for a Blue
Cross Blue Shield "Communities on the Move" grant and authorize the Mayor to sign
the letter of support.
FACTS:
■ The City of Eagan is partnering with the Dakota County public Health Department, along
with other county and municipal agencies, for a Blue Cross Blue Shield "Communities on
the Move" grant application. Other agencies include the cities of Apple Valley, Hastings,
Inver Grove Heights, Rosemount, South St. Paul, and West St. Paul. -
■ $35,000 is being requested to fund program staff and promotion. Dakota County will act
as the fiscal agent and provide staff to coordinate the program.
■ The grant will fund a program titled Dakota County Neighborhood Walking Program.
The primary audience for the program is sedentary or insufficiently active women ages
25-54.
■ All participating program partners will contribute a minimal amount of in-kind staff time
to support the success of the program. A minimal role for each -partner will be to assist in
the program promotion and in recruitment of program participants.
■ Each partner may choose to develop or incorporate any number of facilities to enhance
the program among the audiences they serve. Some examples include community
festivals, national employee health and fitness, National Trails Day and National Night
Out events.
■ The target date for this program is April -October 2007.
ATTACHMENTS:
None.
Agenda Information Memo
September 26, 2006 Eagan City Council
J. EXTENSION OF CONDITIONAL USE PERMIT —
SPECTRUM DEVELOPMENT GROUP, LLC
ACTION. TO BE CONSIDERED:
To approve a one-year extension of a Conditional Use Permit for a restaurant in the BP,
Business Park zoning district, on property located at 1030 Blue Gentian Road, legally
described as Lot 1, Block 1, Spectrum Business Park, in the NW V4 of Section 2.
FACTS:
• The Conditional Use Permit was initially approved by the City Council on September 3,
2002, and received extensions on September 16, 2003, August 2, 2004, and August 16, 2005.
• The applicant is requesting another one-year extension of the CUP approval.
• A letter from the applicant dated August 15, 2006, states they are in the process of finalizing
documents and architectural plans for the development of this lot.
• With the one-year extension, the expiration date of the CUP will be September 3, 2007.
ATTACHMENTS (1):
Letter from Spectrum, page 40
39
4UPECTRUM
AIL
DEVELOPMENT GROUP, L.L.C.
August 15, 2006
Mayor Pat Geagan
Peggy Carlson, Councilmember
Cyndee Fields, Councilmember
Mike Maguire, Councilmember
Meg Tilley, Councilmember
3830 Pilot Knob Road
Eagan, Minnesota 55122
RE: Conditional Use Permit
Lot 1, Block 1, Spectrum Business Park
Restaurant Lot
Dear Mayor and Councilmembers:
Spectrum Development Group, LLC respectfully requests an extension to its Conditional
Use Permit on Lot 1, Block 1 Spectrum Business Park.
Spectrum is in the process of finalizing documents and architectural plans for
development of this lot. We look forward to working on yet another project in the City of
Eagan and we do believe that it will be a great addition to the community.
If you have any questions, please feel free to contact me. Thank you for your
consideration.
Cc: Planning Department
1000 131ue Gentian Road ® Suite 135 ® Eagan. MN 55121
651.675.0500 0 Fas 651.675.2290
Agenda Information Memo
September 26, 2006 City Council
K. FINAL PLAT (HALLEY'S 2ND ADDITION) — MANLEY LAND
DEVELOPMENT
ACTION TO BE CONSIDERED:
To approve the Vacation of easements and the Final Plat for Halley's 2nd Addition to the May
16, 2006; City Council meeting.
REQUIRED VOTES FOR APPROVAL: Majority of Councilmembers present
FACTS:
➢ The site consists of Lots 1 and 2, Halley's Addition located at the southwest corner of Red
Pine Lane and Biscayne Avenue in the SE I/a of Section 36.
➢ Existing drainage and utility easements are proposed to be vacated.
➢ A public hearing on the vacation was held on May 3, 2005, with action on the item continued
until the time of final plat (Council meeting minutes attached).
➢ New drainage and utility easements will be dedicated with the new plat, Halley's 2nd
Addition.
➢ The final plat and easement vacation first appeared on the Council agenda on May 17, 2005.
It was continued several times to allow a study of development/redevelopment issues in this
area and to work toward a master plan approach to redevelopment in this area.
➢ A Predevelopment Agreement was approved on August 1, 2005, and the parties continue to
work on development of the master.plan, with the intention of development/redevelopment of
the subject site, adjacent property to the west, and other properties in this area.
➢ A development application (Red Pine Crossing) was submitted in December 2005 for
property adjacent to the proposed Halley's 2nd Addition site. Preliminary development
approval for that project occurred in April 2006.
➢ Approval of the Halley's 2nd Addition final plat and vacation of existing drainage and utility
easements is now in order for City Council approval.
ATTACHMENTS (4):
Final Plat, Halley's 2nd Addition, page
Location Map, page
Easements to be Vacated, pages
City Council Meeting Minutes, May 3, 2005, page
41.
HALLEYS
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1000 .0 1000 2000 Feet
Development/Developer. Halley's 2nd Addition
Application: Final Plat
Case No.: 36-FP-04-04-05
City Lain
Map Prepared using ERSI AreVlew S.t. Parcel base map data provided A
by Dakota County OHlee of GIS and Is current as of April 200& L
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THIS MAP IS INTENDED FOR REFERENCE USE ONLY
The City of Eagan and Dakota County do not guarantee the accuracy of this information and
are
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Gommu°ny Deva-opm-at Department
not responBible for errors or omissions.
WESCOTT
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thereof, Dakota County, Minnesota.
citf Eap
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Halley's 1 st Addition - Lots 4&5 , Blk 1
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Engineering Department
Eagan City Council Meeting Minutes
May 3, 2005
Page 3
PUBLIC HEARINGS
HALLEY'S FIRST ADDITION — EASEMENT VACATION
City Administrator Hedges introduced this item regarding the vacation of public drainage and utilityeasements
within Lots 4 and 5, Block 1; Halley's First Addition. He stated that staff is recommending that action be continued
until consideration of the Final Plat of Halley's 2°d Addition. Public Works Director Colbert explained the history
and purpose of the request.
Mayor Geagan opened the public hearing.' There being no public comment, he closed the public hearing and turned
discussion back to the Council.
Councilmembers referenced previous discussion of this area at their retreat in January and agreed that additional
information regarding plans for this general area of the City need to be considered and discussed.
Councilmember Tilley moved, Councilmember Maguire seconded a motion to continue consideration of vacating the
public drainage and utility easements within Lots 4 and 5, Block 1, Halley's First Addition to be concurrent with the
Final Plat approval of Halley's 2°d Addition. Aye: 4 Nay: 1 (Fields opposed) ,
\currenfive
FICATION OF DELINQUENT FALSE ALARM B LS
City Administraduced this item regarding the final assessment ro or delinquent false alarm bills.
He stated there delinquent bills with an assessable amount of 675.00.
Mayor Geagan hearing. There being no public comme , he closed the public hearing and turned
discussion back
Councilmember Fields moved, Counci mber Maguire seconde a motion to approve the final assessment roll for 05-22
delinquent false alarm bills and authorize i certification to D ota County. Aye: 5 Nay: 0
CERTIFICATIO OF DE QUENT UTILITY BILLS
City Administrator Hedges introduced this item reg mg the fmal assessment roll for delinquent utility bills. He
stated the assessable amount is $60,465.44.
Mayor Geagan opened the public hearing. Thi% being no�ublic comment, he closed the public hearing and turned
discussion back to the Council / \
Councilmember Fields moved, Counci ember Carlson secondeX a motion to approve the final assessment roll for
delinquent utility bills a/honcertification to Dakota Co ty. Aye: 5 Nay: 0 OS -23
OLD BUSINESS
ORDINANCE TERHE MORATORIUM RESTRIC ING THE ISSUANCE OF OFF -SALE
LIQUOR LICENISHED BY ORDINANCE NO.3 , INTERIM USE: ALCOHOLIC
BEVERAGES LICENSING STUD
City Administrator Yedges introduced this item regarding the termination of the oratorium restricting the issuance
of off -sale liquor' eases. An Interim Use Ordinance was adopted by the City Co cil on October 19, 2004 to allow
Council the Opp .ty to determine what, if any, additional restrictions/criteria.sho d be imposed in the area of
off -sale liquor ceasing and regulation. Review of information provided by staff follo ' g a survey of other
metropolit ities' and input from current off -sale liquor license holders was held at pr8,,k9us Council workshops.
;tuber Carlson moved, Councilmember Fields seconded a motion to adopt an ordice terminating the
n restricting the issuance of off -sale liquor licenses established by Ordinance No. 38 8,Interim. Use:
Beverages Licensing Study. Aye: 5 Nay: 0 `/ `�
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
M. DEVELOPMENT ACCEPTANCE & MAINTENANCE
AUTHORIZATION — CITY PROJECT 04-K
ACTION TO BE CONSIDERED: Acknowledge the completion of improvements for
City Project No. 04-K (Woodland Place) under terms of the Development Agreement and
authorize perpetual City maintenance subject to warranty provisions.
FACTS:
• Woodland Place Addition is a 14 -lot single family residential subdivision constructed
east of Dodd Road and south of Cliff Road. This development required the
construction of a public street, sanitary sewer, water main and storm sewer, along
with grading, which were all performed privately by the developer under the terms
and conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
W
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
N. PROJECT 931, ART RAHN/ HILLANDALE ADDITIONS -
- STREET OVERLAY —
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 931
(Art Rahn/ Hillandale Additions — Street Overlay) and schedule a public hearing to be
held on October 17, 2006.
FACTS:
• Project 931 provided for the bituminous overlay of the streets within the Art Rahn
and Hillandale Additions neighborhood, north of Diffley Road, east and west of
Blackhawk Road. The streets included in the project were Kathryn Circle,
Meadowlark Road, and South Meadowlark Road. The street resurfacing was
completed as outlined and discussed in the feasibility report.
• Thisproject, constructed under Contract 06-03, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This,roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners and address any concerns.
• The final assessments are less than the estimate contained in the feasibility report
presented at the public hearing held on December 20, 2005.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
O. PROJECT 930, SILVER BELL ROAD — STREET OVERLAY —
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 930
(Silver Bell Road — Nicols Road to Kennebec Drive — Street Overlay) and schedule a
public hearing to be held on October 17, 2006.
FACTS:
• Project 930 provided for the bituminous overlay of Silver Bell Road, from Nicols
Road to Kennebec Drive. The street resurfacing was completed as outlined and
discussed in the feasibility report.
• This project, constructed under Contract 06-03, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners and address any concerns.
• The final assessments are less than the estimate contained in the feasibility report
presented at the public hearing held on February 21, 2006.
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
P. MINNESOTA COALITION OF STORMWATER CITIES
ACTION TO BE CONSIDERED: Authorize membership and participation in the
Minnesota Cities Stormwater Coalition (MCSC) and payment of an annual fee up to
$1,625.00 to the League of Minnesota Cities (LMC).
FACTS:
• Four years ago the LMC formed the National Pollution Discharge Elimination
System (NPDES) Guide Plan steering committee to assist member cities in
complying with the requirements of the NPDES Phase H program.. 117 cities joined
in this effort, including Eagan, to develop a model NPDES template and to speak with
one voice to the Minnesota Pollution Control Agency (MPCA) in adoption of the
Phase H permit for Municipal Separate Storm Sewer Systems (MS4) cities. The
committee and the related services no longer exist as they have served their purposes.
• Eagan and the rest of the Phase H permit cities have been implementing their
individual permit plans for three years. Recent changes to the permit and increased
regulations and requirements related to the Total Maximum Daily Load (TMDL),
non -degradation and impaired waters aspects of the federal Clean Water Act have
greatly increased the responsibilities of the cities to ensure compliance.
• At the request of many of the cities involved with the NPDES Guide Plan steering
committee, LMC has agreed to sponsor a new collaborative effort to support cities
and their stormwater professionals in maintaining program. implementation and
continuing to have an effective, unified voice with the MPCA.
• The member cities of the Minnesota Cities Stormwater Coalition will primarily share
in the cost and benefit of a consultant who will represent the cities at the MPCA
Stormwater Steering Committee, coordinate with MPCA on MS4 permit issues and
track development of new regulations. Regular communication will occur between
the consultant and member cities, primarily through e-mail. This representation will
be consistent with. that of the NPDES Guide Plan steering committee and consultant
services.
• At this time, the LMC is soliciting interest in the MCSC. An annual budget of
$75,000 has been estimated, which would be funded entirely by the member cities.
The coalition would commence as described upon receipt of a letter of understanding
from enough cities to cover the anticipated cost. A lack of sufficient interest by
potential member cities would not allow. the MCSC to be formed in its proposed
format.
ATTACHMENTS:
9 Letter of Understanding, pages through _E5.
LMC
%aagva of MinneeoEa C+tw
CFO;" ;vromo w mwnonro
September, 2006
League of Minnesota Cities
145 University Avenue West, St Paul, MN 55103-2044
(651) 281-1200 + (800) 925-1122
Fax: (651) 281-1299 • TDD: (651) 281-1290
www.Imnc.org
Letter of Understanding
Re; Minnesota Cities
Stormwater Coalition (MCSC)
The City of hereby agrees to participate in the League of Minnesota
Cities' Minnesota Cities Stormwater Coalition (MCSC) per the terms and conditions outlined
below.
Mission
To protect Minnesota's water resources by ensuring that the policies, permits, procedures, rules, .
and legislation adopted by state water resource management agencies and other regulatory'
entities are both meaningful and manageable from the perspective of the regulated parties.
General Goals
• Promote staff -to -staff discussion with MPCA (e.g., TMDL baseline)
• Be cities' eyes and ears in state agency and stakeholder group discussion
• Exercise policy influence
• Influence development of regulations and implementation plans in the early stages
• Offer a consistent voice
• Help unify positions taken by agencies
• Encourage agencies to provide sample documents (e.g., construction SWPPP)
Action Plan
• Advocate for the interests of the regulated cities with regulatory agencies
• Provide input and professional advice .for the LMC policy development process, but will not
take independent legislative positions
• Foster and manage communication and networking on water resource issues among regulated
cities and with state regulatory agencies and other cities
• Provide technical assistance and training for regulated cities
• Participate in state regulatory and water resource forums, such as the Stormwater Steering
Committee, Minnesota Pollution Control Agency stakeholder groups, Total Maximum Daily
Load stakeholder groups, Nonpoint Education for Municipal Officials, Watershed Partners,
Minnesota Public Works Association and City Engineers Association of Minnesota
• Encourage the various state agencies to keep guidance documents for regulated cities current
• Undertake special projects as appropriate
• Cooperate with other entities in developing educational materials that can be used by
regulated cities
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Letter of Understanding
Page 2
August 29, 2006
Eligible Members
While interest is focused on Phase I, Phase II; mandatory and discretionary cities, all LMC
member cities may participate. Other regulated entities, i.e.. interested watershed districts, may
participate for the purposes of receiving information and adding to the discussion, but will not
have formal standing in MCSC.
Legal Structure
Membership in the MCSC will become effective upon participating cities signing this Letter of
Understanding. It is understood that LMC will hire and supervise staff, retain necessary
consultants, provide fiscal and other general administrative support services. The LMC Board
has formal authority over the effort, but will appoint a nine -member Steering Committee to
provide direction and give recommendations.
Membership of Steering Committee
MCSC will work under direction of a nine member steering committee appointed by the LMC
Board of Directors. Members will serve three-year staggered terms, except to instigate the
staggered terms, initial steering committee members will each serve a one, two, or three year
term as determined by the LMC Board. The first year committee members will be: Lori Haak,
Water Resources Coordinator, Chanhassen (Chair); Jim Hafner, Stormwater Manager, Blaine;
Ross Bintner, Water Resources Engineer, Prior Lake; Bruce Westby, City Engineer, Monticello;
Bill Schluenz, Public Works Superintendent, Waite Park; Jeff Oliver, City Engineer, Golden
Valley; Terry Schultz, Director of Natural Resourees, Burnsville; Andy Bradshaw, Civil
Engineer I, Moorhead; and Anne Weber, Civil Engineer, St. Paul.
Resources Provided
• MCSC participating cities will reimburse LMC for direct services and expenses such as
general administrative, Internet, and support staff services provided through LMC.
• MCSC participating cities will also reimburse LMC for the costs and expenses associated
with retaining the technical consultant for representation with regulatory agencies, member
advice, maintenance of guidance document, development of training, and input on
development of public educational materials
Maximum First Year Fee
The fee for the City of shall not exceed $ in
the first year of this agreement. Do not enclose payment at this time; your city will be invoiced
when total participation and actual fees are established.
5k
Letter of Understanding
Page 3
August 29, 2006
LMC Limitations on Expenditures
LMC shall not authorize expenditure of funds for the MCSC beyond the amount that has been'
paid by participating cities.
Term of Agreement and Renewal
Term of agreement shall be September 1, 2006 through August 31, 2007.
LMC will invoice membership fees each August l; the city will determine and notify LMC by
September 1 whether it intends to continue for the following year.
Agreed to on this date
Authorized Signature
Date
by the City of
Designation of Primary Contact for the City
Name
Mailing Address
Phone #
E-mail Address
Fax :#
Please return completed document to:
Rebecca Erickson, League of Minnesota Cities
145 University Ave. W.
St. Paul, MN 55103-2044
.63
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
Q DEVELOPMENT ACCEPTANCE & MAINTENANCE
AUTHORIZATION — CITY PROJECT 04-U
ACTION TO BE CONSIDERED: Acknowledge the. completion of improvements for
City Project No. 04-U (Thorpe Woodlands Garden P Addition) under terms of the
Development Agreement and authorize perpetual City maintenance subject to warranty
provisions.
FACTS:
• Thorpe Woodlands Garden P Addition is a 3 -lot single family residential
subdivision constructed east of Wescott Woodlands and south of Yankee Doodle
Road. This development required the constructing public sanitary sewer, water main
and storm sewer, along with site grading, which were all performed privately by the
developer under the terms and conditions of the development contract agreement.
The improvements have been completed, inspected by representatives of the Public
Works Department and. found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
SJ
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
R OUTLOT A. RIVERPARK OFFICE CENTER
EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate a portion of a public
drainage and utility easement within Outlot A, Riverpark Office Center and schedule a
public hearing to be held on October 17, 2006.
FACTS:
• On September 14, 2006, City staff received a petition from William Everson of Blue
Cross Blue Shield/Minnesota, requesting the vacation of a portion of an existing
drainage and' utility easement within Outlot A, Riverpark Office Center, at the
northwest corner of the intersection of Yankee Doodle Road and Yankee Drive.
• The drainage and utility easement was dedicated as part of . the Riverpark Office
Center plat for. ponding and general utility purposes. A 24" storm sewer pipe is
located in this general area.
• On July 31, 2006, the City Council approved a Planned Development Amendment to
allow three pylon directional signs and a uniform sign package for the Blue Cross
Blue Shield properties. Two pylons are to be located on the south side of Yankee
Doodle Road between Highway 13 and Blue Cross Road, and one pylon at the noted
location on Outlot A Riverpark.
• A condition of this Council approval required a petition to vacate a portion of the
easement area on Outlot A prior to the recording, of the Planned Development
Agreement and issuance of the sign permits.
• The purpose of the request is to allow the property owner to construct the pylon sign
as indicated in the presentation. to the City Council at the July 31 meeting.
• Notices fora public hearing will be published in the legal papers and sent to all
potentially affected and/or interested parties for comment - prior to the scheduled
public hearing.
ATTACHMENTS:
• Location Map, page.
• Easement Vacation Exhibit, page �.
Citi of Eagan
Engineering Department
Outlot "A" - Riverplace Office Center
Proposed Easement Vacation
Location Map
9/20/06
WN
M
r
DRAINAGE
EASEMENT
PROPOSED VACATION
in
Outlot "A". - Riverplace Office Center.
Proposed Easement Vacation
Engineering Department
9/20/06 1
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
S. APPROVE FINAL PAYMENT — WELL NO. 21
ACTION TO BE CONSIDERED: Approve the final payment for Contract 05-03 (Well
No. 21 — Well Development and Pumping Equipment) in the amount of $62,023.79 to
Mark J. Traut Wells, Inc. and accept the improvements for perpetual City maintenance
subject to warranty provisions.
FACTS:
• Contract 05-03 provided for the construction and development of Well No. 21, in the
southeast corner of the Terra Glenn Addition, as well as the installation of all related
pumping equipment and controls. The well construction was . performed in
accordance with the City's Water Supply and Distribution Plan.
• These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance, subject to warranty provisions, of
the City of Eagan portion of the contract.
Agenda Memo
September 26, 2006
Regular City Council Meeting
CONSENT AGENDA:
T. Approve 2007 Eagan Convention and Visitors Bureau Budget
ACTION TO. BE CONSIDERED:
Approve 2007 Eagan Convention and Visitors Bureau Budget as recommended by the
ECVB Board.
FACTS:
• At the September 14, 2006 work session, the City Council received a presentation on the
proposed 2007 Eagan Convention and Visitors Bureau budget adopted by the ECVB
Board at its September meeting.
• The City Council gave direction that the ECVB budget be placed on a future regular City
Council meeting consent agenda for formal ratification.
• Section 3.2 of the ECVB's Operating Agreement with the City requires that no later than
September 30 of each year, the Bureau shall submit its work plan and line operating
budget for the next year for the City Council's "review and approval."
• As previously indicated, the budget reflects a 3% increase over 2006.
• Marketing priorities for 2007 include enhanced Web site marketing efforts and Internet
advertising campaigns to position Eagan, continuing "South of the River" partnerships
with the Minneapolis South cities for cost effective marketing and, a coupon book to
promote Eagan's hotels, restaurants and attractions.
• City Councilmember Peggy Carlson (a City -designated ECVB Board Member) was
present for the board meeting and moved approval of the ECVB budget.
ATTACHMENT:
• Board approved ECVB budget on page
�v
Eagan Convention & Visitors Bureau
2007 Budget
INCOME
Lodging tax
Other
Total Income
.EXPENSES
Personnel
Other
Office
Marketing
Travel & Entertainment
Total Expenses
Net income
2004
.2005
2006
2007
Actual
Actual
Budget
Budget
$ 720,125
$ 728,848
$ 731,000
$ 745,000
27,014
29,671
20,400
23,500
747,139
758,519
'751,400
768,500
208,467
78,651
4,211
397,209
688,538
$ 58,601. $
sob]
161,286
327,036
273,500
148,814
64,064
133,750
8,571
13,000
13,000
336,841
294,700
325,750
-
51,200
22,500
655,512 750,000, 768,500
103,007 $ 1,400 $ -
Agenda Memo
September 26, 2006
Regular City Council Meeting
CONSENT AGENDA:
U. Acknowledge 2006 / 2007 Technology Working Group Roster Members and
Thank 2005 / 2006 Members
ACTION TO BE CONSIDERED:
Receive and acknowledge the roster of 2006/2007 Eagan Technology Working Group
members and..direct staff to draft thank you letters for the Mayor's signature to the 2005
2006 members. .
FACTS:
• Since the formation of the first Eagan Tech Task Force in 2004, the (now -named)
Technology Working Group has been invaluable to the City Council and staff in advising
the City on policies and direction to ensure.Eagan residents and businesses are served by
first class Internet connectivity and communications infrastructure.
• The job done by the forward -thinking Tech Working Group has even been recognized by
the Minnesota High Tech Association whose members have nominated the Group as a
finalist for a Minnesota Tekne Award.
• Working Group members are selected for their technology and business expertise and are
drawn from Eagan companies large and small. Also included are representatives from
appropriate Eagan City commissions (Planning and Telecommunications) as well as
Eagan residents and Chamber of Commerce representation.
• Contacts have also helped establish beneficial relationships with state education and
economic development officials.
• Broadening the base of Eagan companies participating in 2006 / 2007 will be Lockheed
Martin, and the CEO of Intertech, an Eagan -based software development and training
firm.
• The focus of the Tech Working Group over the next year include monitoring Wi-Max
developments, assisting the Advisory Planning Commission and the City Council in
possible changes to the City Code to enhance technology deployment, and further
defining "world class" infrastructure to establish Eagan goals for consideration by the
City Council. .
• It would also be appropriate to direct staff and the Mayor to thank the 2005 / 2006
members of the Working Group for their time and dedication.
ATTACHMENT:
• 2006 / 2007 Eagan Technology Working Group roster on page C
4et
2006/2007 Eagan Technology Working Group Roster & Structure -
A large corporation chief technology officer (1)
Theresa Wise, Chief Information Officer
Northwest Airlines
Three large corporation IT representatives (3)
Raj Chawla, Tactical systems IT Leader, Lockheed Martin
Lou Gallagher, Director of Voice & Data Convergence, Blue Cross Blue Shield
of Minnesota, including responsibility for remote access & connectivity.
Kevin Hansen, Principal Technology Architect, Thomson Legal & Regulatory
Technology group.
Small or mid-size business representatives (2)
Tom Salonek, CEO, Intertech, software development and training firm
Al Zeitz, marketing consultant
Two Eagan residents (2)
• At least one should be from a home-based business
Jim Moeller, Eagan resident and consultant is technology market research with
Moeller Ventures, expert in financing and regulatory issues of in wireless
communications and a former analyst for Dain Rauscher.
Drew Gorton, Eagan resident & President of Gortons.Net Inc., a four -person
Web development firm
Chamber of Commerce President or designee (1)
Ruthe Batulis, President
Representative of the Telecommunications Commission (1)
Jodi Mikasen,
Representative of the Advisory Planning Commission (1)
Steven Chavez, attorney and former counsel to ADC
Staff Liaison (1)
Communications Director Tom Garrison
TOTAL (12)
Ex -Officio Staff Resources
Kristi Peterson, IT Coordinator
Jon Hohenstein , Community Development Director
0
Agenda Information Memo
September 26, 2006, Eagan City Council Meeting
OLD BUSINESS
A. PRELIMINARY PD & SUBDIVISION (MARIAN ADD) — MARIAN ANSARI
ACTIONS TO BE CONSIDERED:
To approve (OR direct findings of fact for denial) a Preliminary Planned Development to
allow the subdivision of the 1.8 acre lot for property located at 4365 Capricorn Place for property
located at 4365 Capricorn Place in the NE 1/a of Section 27.
To approve (OR direct findings of fact for denial) a Preliminary Subdivision of 1.8 acres to
create two lots, with a Variance to the minimum lot width and.street frontage requirements, for
property located at 4365 Capricorn Place for property located at 4365 Capricorn Place in the NE
1/a of Section 27, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ This item was continued at the September 5 meeting due to screenirig/buffering
concerns relative to the proximity of the future home to Goat Hill Park.
➢ The applicant has agreed to provide a landscape/screening plan with the Building
Permit for the new home. The screening requirement should be added as a
condition of approval.
➢ There is an existing house and detached garage on-site which will remain on Lot 1. A
shared driveway is proposed.
➢ Lot 1 will be 55,443 square feet and Lot 2 will be 22,437 square feet, easily exceeding
the R-1 minimum lot size of 12,000 square feet.
➢ Lot 2 is a flag lot configuration that does not meet the 85 foot lot width at the setback line
requirement or the minimum street frontage of 50 feet requirement. It is 40.8 feet; the lot
does widen and provides ample buildable area for a new home.
➢ The Advisory Planning Commission held a Public Hearing on August 22, 2006 and is
recommending approval.
120 DAY AGENCY ACTION DEADLINE: November 15, 2006
ATTACHMENTS (3):
Draft APC minutes on pages
Staff
--
Staff report on pages through
E -Mail from. Applicant's representative on page��
��
Advisory Planning Commission Minutes
August 22, 2006
Page 2 of 5
A. Marian Addition
Applicant Name:Homeowner
Location:4365 Capricorn Court; Lot 5, Block 2, Wilderness Park Third Addition
Application: Planned Development Amendment
A Planned Development Amendment to allow a second lot.
File Number: 27 -PA -12-07-06
Application: Preliminary Subdivision
A Preliminary Subdivision of 1.78 acres to create 2 lots.
File Number: 27 -PS -13-07-06 -
City Planner Ridley introduced this item and highlighted the
Staff report dated August 11, 2006. He noted the backgrou
in the City
Chair Hansen opened the public hearing.
There being no public comment, Chair Hansen clat&Lthe public hearing and turra thb
discussion back to the Commission.
There was discussion regarding precedence for the vada .associated with the flag lot.
Member Chavez moved, Member Heaney --I@ sanded a motions commend approval of a
Preliminary Subdivision of 1.8 acres to ct a'l�aJQts for prop Vp ated at 4365 Capricorn
Place in the NE % of Section 27 subject to &a foll6_ -conditions -
................
1. The developer shall cW. Vla lth these staikajUs conditkiWof plat approval as adopted by
Council on FebruaQgr,-1µ &1, B1, C1, E% and E1
2. The property shqYg4'A_platted.SE
3. The developer dfigIl�wide pr, to ingress/ ed"ng easement documents for review and
approval by the City K1"tjeyZJggt-ta.final sub�;ivision approval.
4. A cash dediati in'lieu' n-site"qegt y ponding shall be required for this
5. The:, burly createffl5asubjdUM.a cash park and trail dedication.
A vote -waken. All voted favor. Notion carried: 7-0..
(.04
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: August 11, 2006
APPLICANT: Marian Ansari
PROPERTY OWNER: Same
REQUEST: Preliminary Subdivision
LOCATION: 4365 Capricorn
CASE: 27 -PS -13-07-06
HEARING DATE: September 25, 2006
APPLICATION DATE: July 19, 2006
PREPARED BY: Sheila Cartney
COMPREHENSIVE PLAN: LD, Low Density Residential
ZONING: PD, Planned Development
SUMMARY OF REOUEST
The applicant is requesting approval of a Preliminary Subdivision (Marian Addition) of 1.8
acres*to create two lots for property located at 4365 Capricorn Place in the NE'/4 of Section 27.
AUTHORITY FOR REVIEW
Subdivision:
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
contemplated.
SGS
Planning Report — Marian Add
August 22, 2006
Page 2
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvement is not likely to cause .
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
G. That the design of the subdivision or the improvements will not conflict with easements
of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
I. That the subdivision has been properly planned for possible.solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
I That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved, preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated. herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to .the
public."
PD Amendment:
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter may be amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
0
Planning Report — Marian Add
August 22, 2006
Page 3
BACKGROUNDMISTORY
The subject 1.8 acre lot was platted in 1972, as Lot 5, Block 2, Wilderness Park 3ra Addition.
EXISTING CONDITIONS
There is an existing house. that was built in 1967 and an existing detached garage that was built in
1996. The lot is lightly wooded.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Proposal — The applicant is proposing to subdivide 1.8 acres to create two lots. The existing
house is to remain on Lot 1, a shared driveway is proposed. The subject lot is part of a Planned
Development that is regulated by R-1 requirements.
Compatibility with Surrounding Area — The subject site is surrounded by park and single family
homes. An additional single family home appears compatible with the surrounding area.
Densit —The subject site is guided Low Density Residential allowing a density of 0-4 units an
acre. As proposed the density is 1.1 units an acre.
Lots — The R-1 zoning district requires each lot to be a minimum of 12,000 square feet. The
proposed lots are 55,443 square feet and 22,437 square feet. Each lot is required to be 85 feet
wide at the front setback line (30'). As proposed, Lot 2 is only 40.8 feet wide at the setback line;
however the buildable part of the lot is 90 feet wide..Each lot is required to have a minimum of
50 feet of street frontage, as proposed Lot 2 is 40.8 feet wide at the street and does not meet this.
requirement. Lot two does not meeftwo of the lot requirements; therefore, City officials should
determine if these deviations are appropriate
47
Existing Use
Zoning
Land Use Designation
North
Goat Hill Park
P, Park
P, Park and Recreation
Open Space
South
Single family home
PD, Planned Development
LD, Low Density
Residential
East
Goat Hill Park
P, Park
P, Park and Recreation
Open Space
West
Single family home
PD, Planned Development
LD, Low Density.
Residential
EVALUATION OF REQUEST
Proposal — The applicant is proposing to subdivide 1.8 acres to create two lots. The existing
house is to remain on Lot 1, a shared driveway is proposed. The subject lot is part of a Planned
Development that is regulated by R-1 requirements.
Compatibility with Surrounding Area — The subject site is surrounded by park and single family
homes. An additional single family home appears compatible with the surrounding area.
Densit —The subject site is guided Low Density Residential allowing a density of 0-4 units an
acre. As proposed the density is 1.1 units an acre.
Lots — The R-1 zoning district requires each lot to be a minimum of 12,000 square feet. The
proposed lots are 55,443 square feet and 22,437 square feet. Each lot is required to be 85 feet
wide at the front setback line (30'). As proposed, Lot 2 is only 40.8 feet wide at the setback line;
however the buildable part of the lot is 90 feet wide..Each lot is required to have a minimum of
50 feet of street frontage, as proposed Lot 2 is 40.8 feet wide at the street and does not meet this.
requirement. Lot two does not meeftwo of the lot requirements; therefore, City officials should
determine if these deviations are appropriate
47
Planning Report — Marian Add
August 22, 2006
Page 4
Setbacks — The resulting lot can accommodate .R-1 setback requirements.
Grading/ Erosion Control — The site is generally open with lightly wooded areas. The proposed
grades for the new house and driveway on Lot 1 generally match the existing grades.
Wetlands/Water Ouality - Similar to other residential developments, regardless of size, this
subdivision will generate additional stormwater runoff within the City. Because it is small,
however, on-site treatment of'stormwater for water quality purposes is not reasonable or
practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the
development is responsible for a cash dedication equal to the cost of the land and pond volume
needed to reduce phosphorus export to undeveloped conditions.'
There are no jurisdictional wetlands associated with this site.
Utilities - The existing house on Lot 1 is connected -to the City sanitary sewer and water main
system. Existing sanitary sewer and water stubs of sufficient size, depth and capacity are
available from Capricorn Court for service connection for proposed Lot 2. Extension of City
utility services to Lot 2 will require the removal and replacement of a portion of the Capricorn
Court street section.
Streets/ Access/ Circulation - The driveway access for the existing house on Lot 1 will remain.
onto Capricorn Court, and access to Lot 2 access is also proposed onto Capricorn Court, a local
residential cul-de-sac. Due to steep grades on Lot 1, the existing driveway is located mainly on
proposed Lot 2 property. The developer should provide private ingress/ egress easement
documents for review and approval by the City Attorney, prior to final subdivision approval.
Financial Obligation - At this time, there are no pending assessments on the parcel proposed for
platting.
Tree Preservation — There are no tree preservation issues with this development.
Parks and Recreation —The newly created lot is subject to a cash park and trail dedication. The
Advisory Parks and Recreation. Commission reviewed this subdivision as a consent item and
recommend
SUMMARY/CONCLUSION
The applicant is proposing to subdivide a 1.8 acre lot into two lots. The existing home will
remain on Lot 1, a shared driveway is proposed. The property is zoned Planned Development
and is regulated by R-1 requirements. The R-.1 requirements are met except for the 85 foot lot
width at the setback line and the minimum lot frontage of 50 feet for Lot 2.
�r
Planning Report — Marian Add
August 22, 2006
Page 5
There are no tree preservation issues associated with this subdivision. The shared driveway will
require cross easements. Cash dedication for park and trails applies to the new lot and.a cash
dedication for water quality is required.
ACTION TO BE CONSIDERED
To recommend approval of a Preliminary Subdivision of 1.8 acres to create two lots for
property located at 4365 Capricorn Place in the NE'/a of Section 27.
If approved, the following conditions should apply.
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2,1993: Al, B1, Cl, Dl, and E1
2. The property shall be platted.
3. The developer shall provide private ingress/ egress easement documents for review and
approval by the City Attorney, prior to final subdivision approval.
4. A cash dedication in lieu of on-site water quality ponding shall be required for this
development.
5. The newly created lot is subject to a cash park and trail dedication
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial Obligations
1. This development shall accept its additional financial obligations as
defined in the staff s report in accordance with the final plat dimensions
and the rates in effect at the time of final plat approval.
S. Easements and Rights -of -Way
1. This development shall dedicate 10 -foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to
accommodate existing or proposed utilities for drainage ways within the
plat. The development shall dedicate easements of sufficient width and
location as determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and
storage capacity of all required public utilities and streets located beyond
the boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary
slope easements for ultimate development of adjacent roadways as
required by the appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage requirements.
C. Plans and Specifications
1. All public and private streets, drainage systems, and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines, and policies prior to application for
final plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
7.0
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading 'and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
1. If anyimprovements are to be installed under a City contract, the
appropriate project must be approved by Council action prior to final plat
approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior. to final plat approval.
F. Parks and Trails Dedications
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks Commission and approved by
Council action.
O. Water Ouality Dedication
1. This development shall be responsible for provided a cash dedication,
ponding, or a combination thereof in accordance with the criteria
identified in the City's Water Quality Management Plan, as recommended
by the Advisory Parks Commission and approved by Council action.
H. Other
1. All subdivision, zoning, and other ordinances affecting this development
shall be adhered to, unless specifically granted a Variance by Council
action..
Advisory Planning Commission
Approved: August 25, 1987
City Council
September 15, 1987
Revised: July 10, 1990
- Revised: February 2, 1993
G:Engineering/Forms/Standard Conditions of Plat Approval
-7l
Zoning and Comprehensive Guldeflan. Marian Addition
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PRELIMINARYI
NOT FOR CONSTRUCTION
M
so o so Iaa
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Scde J' a SO'
RECEIVED JUL 19 2006
I
Enclosed is a request for a preliminary subdivision for a single family lot into two single
family lots. The property address is 4365 Capricorn Court.and the legal description is.:pt
5, Block 2, Wilderness Park Third Addition. The parcel is located at the north end of
Capricorn Court adjacent to Goat Hill Park to the east and to the north. Per the City of
Eagan's existing and proposed Comprehensive Guide Plan and Zoning Classification the
current land use and zoning for this parcel is D-1, Single Family with the surrounding
650 feet currently zoned D-1 to the south and west and the area to the north and east is
zoned PF, Public Facilities. The future land use and zoning for parcel and surrounding
areas are LD, Low Density Single Family, to the south and west, and P, Parks and
Recreational Open Space to the north and east. A single family home with a detached
garage currently occupies the 1.8 acre (77,880 sq.ft.) site: With the completion of the
subdivision the existing home will have a lot size of 55,443 sq. ft. and the new lot will
have a lot size of 22;437 sq.ft.. Both lots meet the minimum lot size of 12,000 sq.ft. The
new lot will be accessed by an existing driveway. The subdivision will require a variance
on the lot width at the right of way for the new lot. The width is 40.8 feet and the front
set back and 90 feet at the house pad location. The applicant and owner, Marian Ansari,
will have a shared access and maintenance agreement with the new home owner. The
applicant is hoping to put the new lot on the market before the end of year since the
subdivision will not require any grading prior to construction of new home.
Message
Mike Ridley
From: Teresa Keller [Teresa@hedlundeng.com]
Sent: Tuesday, September 12, 2006 12:45 PM
To: Mike Ridley
Cc: scartney@cityofeagan.com
Subject: Marion Addition
Page 1 of 1
Mike,
I am sending this email per your request regarding the Marion Addition. At time of final plat application we will submit
a screening plan for the north and east property lines for the new lot that is proposed. Please let me know if you require
a letter stating this prior to the September 19th council date.
Sincerely,
Teresa Keller
Hedlund Planning Engineering Surveying
2005 Pin Oak Drive
Eagan,MN 55122
(651) 203-6627
(651) 405-6606 Fax
This electronic data Is transmitted for your convenience and is the property of Hedlund Planning Engineering Surveying (Hedlund). By accepting,
the recipient agrees to Indemnity, hold harmless, and defend Hedlund from and against all damages, liabilities, claims, losses, and
expenses arising from the use of this data. This electronic data Is subject to change and updates are the responsibility of the recipient. Hedlund is
NOT responsible for compatibility with recipient's hardware and/or software.
HEDLUND ENGINEERING INC.
9/12/2006 .7 1
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
'New Business
A. ORDINANCE AMENDMENT — CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve an Ordinance Amendment to the Subdivision Ordinance to reflect
legislative changes made to park land a cash dedication obligations and direct the City
Attorney to prepare and publish the amendment in the legal newspaper.
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ Legislation was passed during the 2006 session that has affected the way Park
Dedication is defined -and collected.
The City' Attorney's office has prepared a draft amendment to the Subdivision
Ordinance (Chapter 13) that responds to the changes made in State Law.
➢ The APC held a Public Hearing and recommended approval of the amendment at their
regular meeting of September 19, 2006.
ATTACHMENTS: (2)
Draft September 19, 2006 APC Minutes on page �.
Cover memo and draft Ordinance Amendment language on page �� andR4 .
�-19
Advisory Planning Commission Minutes
September 19, 2006
Page 10 of 11
F. Ordinance Amendment — Chapter 13 - Park Dedication
Applicant Name: City of Eagan
File. Number:.. 01 -OR -06-09-06
City Planner Ridley introduced this item and highlighted the background information.
Vice Chair Chavez inquired about language in the Ordinance Amendment. City Attorney Bauer
responded the language is correct.
Vice Chair Chavez inquired about the word "City" being both capili Ftzed and not. Mr. Bauer
stated the word should be consistent throughout the document. 'S-,
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice Chair. Chavez ,ciised the public hearirfg=maO turned the
discussion back to the Commission.
Member Jensen moved, Member Feller seconded a mbUde toAcohi mend appro4al of an
Ordinance of the City of Eagan, Minnesota, Amending Eag 'ty Code .Chapter Thirteen Entitled
"Subdivision Regulations (Platting)" by A poding Section 13'61@Ppfinitions and 13.20 Regarding
Public Uses; and by Adopting by Referen6iMagan City Code CMR, W r 1 and Section 13.99.
A vote was taken. All voted in favor. Motioffgcarried- -,
%q
ffi
m�
r�' z
City of
'a. Me
To: Chair Hansen and Advisory Planning Commission Members
From: Mike Ridley, City Planner
*--
Date: September 13, 2006
Subject: Ordinance Amendment — Chapter 13
Legislation was passed during the 2006 session that has affected the way Park Dedication
is defined and collected.
The City. Attorney's office has prepared a draft amendment to the Subdivision Ordinance
(Chapter 13) that responds to the changes made in State Law.
ACTION TO BE CONSIDERED
To recommend approval of an Ordinance Amendment to Chapter 13 as outlined in the
attached draft ordinance.
Please call me at 651-675-5650 if you have any questions.
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THIRTEEN ENTITLED "SUBDIVISION REGULATIONS(PLATTING)"
BY AMENDING SECTION 13.04, DEFINITIONS AND 13.20 REGARDING PUBLIC USES;
AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER I AND SECTION
13.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter 13 is herebyVaV&,
mending Section 13.04 to
include the following definitions:
Section 13.04 — Definitions
dedicated to or granted to the public for public use.
Section 2. Eagan City Code Cha s hereby amen changing Section 13.20, subd,
8, to read as follows:
Subd. 8. Public uses.
A. Parks, trailrecre-Iftl areas, ponMAg areas andjMr public uses.
1. Designation on minJL. Where a
in Minn. Stat. 471.191 wtland,,tr
the city's&AR-41 ' s've gui an,
approy vy.the cn leis to in the w
shalt,' on the ` in or otherm
determination.
council requests
o'
ed park, recreational facility as defined
ponding or open space area, shown on
ent guide, official map, or suitable alternate
or in part in a subdivision; such area or areas
ise designated to the city. The City must first
-as shall also be dedicated to the city by the subdivider if the
under the remaining provisions of this subdivision.
2. Parkland dedicaffion or cash contribution. Said dedicated land, which shall be buildable
land, shall be in an amount. determined to be reasonable by the council as established by
resolution dessr-ibed as . The cash
contribution amount shall be established pursuant to Section 13.20, subd. 10 of this ordinance.
The cash contribution amount shall be based on the fair market value of the land no later than at
the time of final approval. ,
In lieu of the conveyance of dedicated land as provided above, the owner or subdivider may, at
the option of the city, pay to the city, for use in acquisition and development of parks, a cash
payment. The cash payment shall be placed in a special fund to be used only for the purposes for
which the payments were obtained.: Cash .payments received must be used only for the
acquisition and development or improvement of parks, recreational facilities, playgrounds, trails,
wetlands, or open space based on the approved park system's plan. Cash payments must not be
used for the ongoing operation or maintenance of parks, recreational facilities, play rg ounds,
trails, wetlands or open space.
3. Dedication credits. for construction. Dedicati
construction of recreational facilities%;�7.
ecific
the council.
4. Dedication of wetlands and
(a) Wetlands and
shall be dedicated in ; or e
However, no crec : z be gi .
public parks as stated city'
and is approved as such
shall not be gaffited for the
granting credit is approved by
neede art oWin
rall city storm drainage plan,
at the opti of the city a form acceptable to the city.
.or park de at unless said area meets the criteria for
►mprehensive d the city's park dedication resolution
aid dedic n of land or easement shall be in a form
ordinance.
5. Land in excess f dedication requirements.. Where land proposed for public use exceeds
the amount legally and reasonably required by the city and the subdivider will not dedicate the
additional amount, the council shall have a maximum of four months from the date. of
preliminary plat approval by the council to proceed with an option or purchase of said additional
amount. Where a purchase is not initiated, the plat shall be revised to permit another use and the
processing of the plat shall continue.
0
6.' Timing of dedication. If a new subdivision is designed to, be platted into more than one
addition, all park or other public use lands contemplated under this section for each phase of the
subdivision, except streets, alleys or easements other than .those leading directly to such sites,
shall be dedicated by the time of approval of the final plat for that phase.
7. Condition of areas to be dedicated. Areas to be dedicated for public use park, trail;
wetland or ponding shall be brought to a suitable condition by the su ivider prior to acceptance
by the city. All dead and diseased trees, trash, junk, unwanted s or similar undesirable
0
elements ` shall be removed by the owner at his expense. condition shall also be in
accordance with the city handbook on environmental protect'
8. As a prerequisite to plat approval and/or a w ' gdNlat ap ;the applicant shall
dedicate land required to complete the city's trail p anr shall make Vcontribution to
the city's park trail fund, at the city's option. Lan dication shall be in anined
by the council as reasonably necessary to c ith th n in
accordance with the city's trail dedication policy. sh c ution shashed
pursuant to Section 13.20, subd. 10 of this ordinance.
r-eselu4iefi of the , &OM fifn For residents erty, the cash contribution shall
be made at the time of approval of the at or approval a waiver of plat in the amount
as determined by the rate schedule in the time o ap roval. With respect to
commercial, industrial, or public facility p e h contrib all be made at the time
of the issuance by the city of a building pe in as de ined by the rate schedule
in effect at the time of a of the pe
B. Title and equire s. Lands so 'cated shall be accompanied by a certificate
of surveyor shall be 'e ated lot or outlot th plat as determined by the city. Further,
such lands shall be free an" ' ns and.en brances including special assessments as
evidenced% b,, t -date act stered property abstract to be submitted at
develo :ergs cost to t for aminatio ch dedication shall be in the form and manner
as bed by the cit ey.
Scti 3.' Eagan Code apter 1 entitled "General Provisions and Definitions
Applicable t �" , Entire City de Including 'Penalty for Violation"' and Section 13.99, entitled
"Violation a eanor" ereby adopted in their entirety by reference as though repeated
verbatim
Section 4. Effec ate. This ordinance shall take effect upon its adoption and publication
according to law.
M
ATTEST:
By: Maria Petersen
Its: City Clerk
Date Ordinance Adopted:
Date Ordinance Published in the Legal N
Date of Advisory Planning Commission Hearing:
CITY OF EAGAN
City Council
By: Pat
Its: Ma
Agenda Information Memo
September 26, 2006 Eagan City Council Meeting
B. ORDINANCE AMENDMENT —CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve an Ordinance Amendment to Chapter 11 to provide performance standards
relative to the screening ground and rooftop -mounted mechanical equipment and direct
the City Attorney to prepare and publish the amendment in the legal newspaper.
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ The City Council directed staff to prepare an amendment relative to screening
mechanical equipment at their September 5, 2006 regular meeting.
➢ Consistent with the ordinance work that has been completed in regard to exterior
building . finishes in commercial and industrial districts, a uniform standard for
screening building mechanical equipment will complement that work and will
enhance the appearance of buildings throughout Eagan.
➢ While requirements to screen mechanical equipment have been included in some
development approvals and planned developments, a current zoning standard exists
only in the Cedar Grove District (CGD). A standard requirement in the zoning code
could be applied to all new construction and in upgrades and equipment replacement
on existing -buildings.
➢ The APC held a Public Hearing and recommended approval of the amendment at their
regular meeting of September 19, 2006.
ATTACHMENTS: (3)
Draft September 19, 2006 APC Minutes on page .
Staff Memo and draft Ordinance Amendment language oa e an�
Sample language from various surrounding cities on page through!q
gs
Advisory Planning Commission Minutes
September 19, 2006
Page 11 of 11
G. Ordinance Amendment— Chapter 11 — Mechanical Screening
Applicant Name: City of Eagan
File Number: 01 -OR -05-09-06
City Planner Ridley introduced this item and highlighted the background. information.,
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice Chair Chavez closed the publin liar ng and turned the
discussion back to the Commission.
There was discussion regarding the language in the Ordinan3*and-raged amendments.
Member Feller moved, Member Keeley seconded a mora a r6commenb proval of an
Ordinance Amendment — Chapter 11 — Mechanical Seening: W
A vote was taken. All voted in favor. Motion
VI. VISITORS TO BE HEARD (FOR THdik'E N AGENDd4
There were no visitors to be heard. for items Not on—tteµia
VII. OTHER BUSINESS,
City Planner Ridley:61%drlced thea Workshop viuld.be held at 5:30 p.m. on October 12,
2006.
Vill. ADJOI.I --
Memba' Seeley moved, ber F dt-seconded a motion to adjourn the Advisory Planning
Corrr'rfii�an meeting at 8API.m.
All voted in�fT.. Motion cared 5-0.
Respectfully Su6i i -Red by:mow er
Dana Keeley
APC Secretary -
Camille Worley
Recording Secretary
9
City of Eap Memo
To: Chair Hansen and Advisory Planning Commission Members
From: Mike Ridley, City Planner
Date: September 13, 2006
Subject: Ordinance Amendment — Screening Mechanical Equipment
At their regular meeting on September 5, 2006, the City Council directed staff to prepare
and amendment relating to mechanical equipment and have the Advisory Planning
Commission (APC) hold a Public Hearing and make a recommendation.
Background
At the direction of the City Council, Planning staff worked with the APC through 2005 at
several workshops to review and discuss the merits and advantages of requiring exterior
material finish standards on commercial and industrial development. These design and
finish standards were adopted by the City Council earlier this year.
While requirements to screen mechanical equipment have been included in some
development approvals (primarily Planned Developments), a current zoning standard
only exists in the Cedar Grove District (CGD).
Proposal
Consistent with the ordinance work that has been completed in regard to exterior building
finishes, a uniform standard for screening building mechanical equipment will
complement that work and will enhance the appearance of buildings throughout Eagan.
Draft ordinance language is attached that represents a hybrid of the requirements of
several other cities are (also attached for your reference).
ACTION TO BE CONSIDERED
To recommend approval of an Ordinance Amendment to Chapter 11 to establish,
uniform standards for screening requirements for ground and roof -mounted mechanical
equipment.
Please call me at 651-675-5650 if you have any questions.
Screening Mechanical Equipment
1. All mechanical equipment shall be shown on the site plan and/or building
elevation drawings.
2. Roof or ground -mounted equipment shall not be visible from any adjacent
property or street.
3. All mechanical equipment shall be screened in a way that is architecturally
compatible with the principal building.
4. The use of wood, in whole or in part, as a screening
considered as being architecturally compatible un
with a wood exterior.
Mechanical equipment screening shall
This ordinance applies to all new const
units, remodeling and/or expansions of
Ground-mounted.Equipment
Satisfaction of this screening
screened by either a mason
or landscape screen shag'
constructed of the s mate
outside walls of the °ging;
opaque year-round.
height of the eq
building shall be
constructed of du
color or the same
shall not be
ldine is constructed
in good repair.,
that th quipment be fully
n een. The height of the wall
he eq*ment. Masonry walls must be
primary materials comprising the
ust be of plant materials that are fully
requi ent shall require that the equipment be fully
gar t wal along the edge of the building or by a screen
.g s equipment. The height of the screen shall be at least the
apet walls of sufficient height and as an integral part of the
d an approved screening method. Rooftop screening must be
ow -maintenance materials and be either a complimentary neutral
as the primary building materials of the outside walls.
Samples of existing language in surrounding cities
Apple Valley: 155.346
(3) Mechanical. protrusions. All necessary mechanical protrusions visible to the exterior
shall be screened or handled in a manner such that they are not visually obvious and are
compatible with the surrounding development. For rooftop mechanical equipment,
satisfaction of this requirement shall require that the equipment be fully screened visually
by weather a parapet wall along the edge of the building or by a screen immediately
surrounding such equipment. The height of the parapet wall or screen shall be at least the
height of the equipment. Parapet walls must be an extension of the primary building
materials comprising the outside walls of the building; screens must be constructed of
durable, low- maintenance materials and be either a light, neutral color or the same color
as the primary building materials of the outside walls. Rooftop equipment shall be.
setback from the edge of the roof a minimum of 20 feet. For ground mounted equipment,
satisfaction of this requirement shall require that the equipment be fully screened by
either a masonry wall or an opaque landscape screen. The height of the wall or landscape
screen shall be at least the height of the equipment. Masonry walls must be constructed
of the same materials and color s the primary materials comprising the outside walls of
the building; landscape screening must be of plant materials that are fully opaque year-
round. Equipment shall be painted a neutral earth -tone color. All mechanical protrusions
shall be pointed out on the site plan and elevations.
Lakeville 11-21-13: SCREENING OF MECHANICAL EQUIPMENT:
All rooftop and ground mounted mechanical equipment of residential buildings having
five (5) units or more and of nonresidential buildings shall comply with the following
standards:
A. All rooftop and ground mounted mechanical equipment shall be screened so as to
mitigate noise in compliance with section 11-16-25 of this title.
B. All rooftop and ground mounted mechanical equipment shall be designed (including
exterior color) and located so as to be aesthetically harmonious and compatible with the
building. Screening of and landscaping around the equipment may be required where the
design, color, and location of the equipment are found to not effectively buffer noise or
provide aesthetic harmony and compatibility. Screening shall be constructed of durable
materials which are aesthetically compatible with the structure and which may be an
integral part of the structure. Applicable requirements for access to the equipment shall
be observed in the design and construction of the screening.
C.Rooftop mechanical equipment less than three feet (3') in height may be exempt from
screening requirements by the zoning administrator. (Ord. 674, sec. 1, 7-17-20Q0)
Bloomington Section 19.52.01. SCREENING OF ROOF -MOUNTED
EQUIPMENT.
�?9
(a) Roof -mounted mechanical equipment installed on buildings constructed within the City
shall be screened from view. This requirement shall be deemed satisfied when all parts of
the roof -mounted equipment are not visible from ground level observation or at any point
on the property, adjacent property, or from adjacent streets.
(b) Screening required by this Section shall comply with the following:
(1) The screening shall be permanently attached to the building and shall be capable of
withstanding all load requirements as outlined in the State of Minnesota Building
Code.
(2) The screening shall be constructed with materials that are architecturally compatible
with the building. The use of wood, in whole or in part, as a screening material shall
not be considered as being architecturally compatible unless the building is
constructed with a wood exterior.
(3) A parapet wall of sufficient height and as an integral part of the building shall be
considered as approved screening.
(4) Reserved.
(5) All roof -top screening shall be kept in repair or in a proper state of preservation.
(6) Existing screening which requires major alteration or replacement shall meet the
requirements of this Section.
Burnsville: The City of Burnsville just adopted new rooftop screening
regulations this year and so far they are working well.
(E) Utilities: The view of all rooftop equipment and related piping, ducting,
electrical and mechanical utilities abutting a street on buildings
constructed after January 1, 2006 shall be screened from the ground level
view. Screening may include parapet walls, penthouses, or other
architecturally integrated elements. Wood fencing or chain link with slats
shall not be used for screening. The term `ground level view' shall be
defined, as the view of the building from the furthest point of the width of
the right-of-way from the property line(s) that abut a street. A cross-
sectional drawing shall be provided that illustrates the sight lines from the
ground level view. For buildings constructed prior to January 1, 2006, for
replacement of existing units, remodeling, and building expansions, the
ground level view of all rooftop equipment and related piping, ducting,
electrical and mechanical utilities shall be painted to match the building,
designed to be compatible with the architectural treatment of the principal
structure or screened by the use of parapet walls. Wood fencing shall not
be used for screening.
(D) No accessory equipment such as air conditioning cooling structures or condensers
which generate noise shall be located in a required side yard except for side yards
abutting streets where equipment is fully screened from view except by
conditional use permit.
(F) Ground Mechanical Equipment; Ground mechanical equipment shall be screened
from contiguous properties and adjacent streets by opaque landscaping, ora
screen wall shall be provided to be compatible with the architectural treatment of
the principal structure
Mendota Heights 12-1 D-13 -2
7. Screening Of Mechanical Utilities: Whenever possible, rooftop mechanical
units shall be of low profile variety. All ground level and rooftop mechanical
utilities, other than low profile rooftop units, shall be completely screened with
one or more of the materials used in the construction of the principal
structure. Where practicable, rooftop screening shall be accomplished
through the use of parapet walls. (2003 Code)
qI1
•
•
C,
ADMMSTRATIVE AGENDA
REGULAR CITY COUNCIL MEETING
EAGAN, MINNESOTA
SEPTEMBER 25, 2006
CITY ATTORNEY
CITY ADMINISTRATOR
DIRECTOR OF PUBLIC WORKS
DIRECTOR OF COMMUNITY DEVELOPMENT
Item 1. Redevelopment District Update
Item 2. Development/Construction Activity
I
j
� � City of Eapn'
demo
TO: HONORABLE MAYOR AND CITY COUNCELMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 25, 2006
SUBJECT: ADMINISTRATIVE AGENDA / SEPTEMBER 26, 2006 CITY COUNCIL
MEETING
CITY ATTORNEY
There will be an Executive Session for the purpose of considering and providing direction on
negotiations for the acquisition of the Marsha Ellingson property at 3900 Cedarvale Drive and to
discuss the Grand Slam relocation. At the present time, other than possibly the trail easement, there
are no other items for consideration by the City Council in closed session.
The City has received a copy of a correspondence from the attorney, Gary Fuchs, who represents
t1le Crreyhawk Homeowners Association; a copy is enclosed for your review in pages O through
CITY ADMINISTRATOR
There are no items at this time.
DIRECTOR OF PUBLIC WORKS
There are no items at this time.
COMMUNITY DEVELOPMENT DIRECTOR
Item 1. Redevelopment District Update — Staff is providing regular updates to the City Council
regarding the City's redevelopment disWicts as a part of each administrative agenda. In addition to
the information enclosed on pages through 57� , staff will be available to provide
comments or respond to questions relative to the redevelopment projects at Tuesday's meeting.
Item 2. Development/Construction Activity — Per the Council's request, Community
Development staff will provide bi-wee y updates of larger development and construction activity.
The current update is enclosed on page
• /s/ Thomas L. Hedges
City Administrator
t.f., �l�lCi
• GARY G. FUCHS
ATTORNEY AT LAW, P.A.
3440 FEDERAL DRIVE PHONE: (651) 452-1214
SUITE 250 FAX: (651) 452.1271
EAGAN, MN 55122
LISA Y. MciNTIRe
GARY G. FUCHS PARALEGAL
MSBA BOARD CERTIFIED REAL PROPERTY SPECIALIST
September 19, 2006
Mr. Robert B. Bauer
Mr. Michael Dougherty
Severson, Sheldon, Dougherty & Molenda
7300 West 147"' Street
Apple Valley, MN 55124
Re: Greyhawk Homeowners Association/Ingalls Trail Easement
Gentlemen:
As you will recall, I represent Greyhawk Homeowners Association. It is my
understanding that you, on behalf of. the City, have been negotiating/communicating with
Mr: lr)galls in an. effort to resolve•the,trailway arid. roadway easement issues. ,So far as
know,, no-one from the Greyhawk•.Association,;gr on behalf' of the Association, has been
• included in those discussions..
Some weeks ago Mr. Bauer did send to me a drawing of a relocated trailway that
was apparently being discussed with Mr. Ingalls as a solution to the ongoing disputes.
The proposal moved a portion of the trail to the opposite side of the road from Mr.
Ingalls' property on to Townhome Association property. Interestingly enough, even
though use of Association property was being proposed, no one had contacted the
Association prior to formulating that proposal and discussing it with Mr. Ingalls.
When I received the drawing showing the relocated trailway I discussed the
proposal with my client and, after receiving comments from my client, informed Mr.
Bauer that my client would be willing to have the trailway-moved to Association property
across the street on certain conditions that the Association would discuss.
Since then I have received no communication from anyone regarding the
.negotiations with Mr. Ingalls. However, my clients believe that discussions between the
City and Mr. Ingalls have continued and my client has now approached me to make the
Association's position known.
The current status of the matter is that all the property in the Greyhawk
development, including the street, Raptor Road, is private property, owned by the
Association: The developer breached his contractual obligations to the City, and
breached the sales representations and warranties to;the.Association owners, by failing
to create a trailway easement over the.property now owned by Mr. Ingalls. The
developer also failed to reserve an access (ingress/egress) easement over the privately
•
owned Raptor Road for Mr. Ingalls when he sold the property to Mr. Ingalls. Mr. Ingalls •
currently has no legal right to drive or park on Raptor Road.
The City's proposed solution is to remove a lengthy section of the existing
bituminous trailway from the Ingalls property and relocate it across Raptor Road on
Association property. The location on the Association property is currently subject to a
Drainage and Utility easement, but not a trailway easement. The construction of the
trailway at that location, under the current status, cannot be legally accomplished without
Association approval.
The Association will agree to the City's proposed solution of relocating a portion
of the trailway from Mr. Ingalls' property to a location across Raptor Road on Association
property on all of the following conditions:
1. The relocation is -as shown in yellow/orange on the attached drawing that I
received from Mr. Bauer, that is marked Exhibit A.
2. Mr. Ingalls conveys to the Association a non-exclusive easement for trailway
and pedestrian ingress and egress purposes over the portion of the existing
asphalt path marked on Exhibit A as "Easement Area = 2,629 s.f.".
3. All portions of the remaining asphalt trailway on Mr. Ingalls property, shown
as cross -hatched on Exhibit A, be removed and -replaced with sod.
4. That Mr. Ingalls agree, in writing, that he will not reinstall the asphalt pathway
and will not use that area and the lawn area along Raptor Road to park his
vehicles and or use it as a storage area.
5. That Mr. Ingalls agree, in writing, to abide by the rules of the Association
regarding parking on Association property and use of Raptor Road. •
6. That the Association be given the right to approve the design and location of
the new trailway over Association property and that the location be staked
prior to the Association approval
7. That the Association has the right to require installation of a fence along the
"pond side" of the new walkway and along the pathway on the side opposite
the road along the portion of the path that will remain.
8. That the Association be paid the sum of $3,000.00.
9. That all the work be completed no later than June 1, 2007.
If all of the above conditions are agreed to, and the required actions are
accomplished, the Association will grant Mr. Ingalls an. ingress and egress easement
over that part of Raptor Road necessary for vehicular access to his existing driveway.
I shall await your response.
GGF:CI.F
cc: GREYHAWK ASSOCIATION I & II
Very truly yours,
GARY G. FUCHS
8
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City of Badu demo
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR
DATE: SEPTEMBER 25, 2006
SUBJECT: REDEVELOPMENT DISTRICT ACTIVITY UPDATE
The following update reflects activity in the City's redevelopment districts.
Cedar Grove Redevelopment District
• Cedarvale Mall Acquisition - The City took possession of the mall on September 1, 2006.
Staff continues to work with remaining mall tenants on relocation planning and assistance.
• First Phase Development Plans — The EDA has approved a three month extension of deadlines
for submission of Phase I concept plans, development applications, notification of intent to
proceed and their purchase of the mall property.
• Silver Bell Center Remodeling — The building permits have been issued to permit the
improvements for the relocation of the Cedarvale Barbers, Mike's Shoe Repair, Cedarvale
Tailors and Burton's Frame Shop to Silver Bell Center. The moves are anticipated to occur in
the mid -Fall.
• Acquisition and Relocation Plans — Staff has received an appraisal from Ellingson and
• Associates and is continuing negotiations for that acquisition. The City is waiting for an
appraisal from Steve Martin, owner of the former Mr. Steak property. Staff has also discussed
possible acquisition with the owners of the Sinclair Station and Kelly Plourde Sales. Several
other property owners are actively seeking new sites for their businesses.
• Communications Activities — The Cedar Grove Gateway, the monthly newsletter update, is
being distributed to businesses in the area. Website updates also continue.
•
Northeast Eaean Redevelopment District
• McGough Office Project — The City Attorney's office has had appraisals of the four
remaining properties in the Blue Gentian area prepared and has forwarded offers to the
owners for consideration of negotiated acquisition in advance of an eminent domain action.
• Hwy 55 Parcels — DART has submitted a draft concept plan and preliminary application for
financing assistance to begin the staff process of reviewing a possible formal proposal for
consideration by the City Council and EDA. A project must be pursued in the next ten
months before the five year rule is reached.
• Grand Oaks Development — Construction is complete on first office building, retail center
and bank building. Construction is also underway on the Grand Oak 11 office building on the
former site of the TMI building.
• TMI Relocation Assistance Appeal — The hearing officer has held a conference call with
TMI and City representatives and has communicated expectations for a presentation of claims
and a hearing in January or February of 2007.
iu
f
Southeast Eagan Renovation and Renewal District •
• The City Council approved the resolutions authorizing the creation of the district on June 20.
Staff has scheduled negotiations of a development agreement with. Revestors relative to
assistance with extraordinary costs associated with the first phase of the Red Pine Crossing
development.
General Redevelopment
• Impact of Eminent Domain Legislation on Redevelopment Districts — In consideration of the
2006 law changes, staff, Ehlers and Associates and the City Attorney will develop a property
acquisition plan for the two Eagan Redevelopment Districts that were in place prior to February
1, 2006. Acquisition must occur within five years of the certification of the district, which will
be August 8, 2007 in the case of the Northeast Eagan District and July 22, 2008 in the case of the
Cedar Grove District.
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City of Eapn Nenu
TO: Jon Hohenstein, Community Development Director
FROM: Dale Schoeppner, Chief Building Official
Mike Ridley, City Planner
DATE: September 19, 2006
SUBJECT: Development/Construction Activity Update
The following update reflects recent activity in the Building and Planning Divisions.
Permits Issued
Address
3464 Washington Dr
2815 Dodd Rd
• 2640 Eagan Woods Dr
2864 Eagandale Blvd
1380 Corporate Ctr. Dr
1200 Yankee Doodle Rd
1969 Silver Bell Rd
2975 Lone Oak Dr
1200 Yankee Doodle Rd
•
Development Update
Business Name/Type
Valuation
Tvpe
Office Building
995,000
Comm New
Bank At Grand Oaks
500,000
Comm 'Impr
Venture Bank
500,000
Comm Impr
North Star Food Sery
419,000
Comm Impr
Factory Motor Parts
310,000
Comm Impr
Blue Cross/Blue Shield
322,000
Comm Impr
Silver Bell Center
265,000
Comm Impr
API Outsourcing
200,000
Comm Impr
Blue Cross/Blue Shield
118,000
Comm Impr
➢ Staff members from several departments met with Larry Laukka, Warren Beck and many
others to discuss Laukka-Beck-Eagan handling the remaining development process for
the Trinity School project and maintaining ownership of the residual property in northeast
Eagan.
Staff will be happy to provide a brief overview of these items and/or respond to questions at
Tuesday's meeting. As always, staff is available between meetings to respond to questions that may
come to Council members' attention from the community.
I/Muilding Aclivity Reporls/Commerdal Reports for CC09/2006
� � City of Eajan Ma
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 25, 2006
SUBJECT: ADDITIONAL INFORMATION / SEPTEMBER 26, 2006 CITY COUNCIL
MEETING
CONSENT
K. Final Plat (Halley's 2°d Addition) Manley Land Development — Enclosed on page 41 is a
replacement page for the original page 41 in the City Council packet for 9-26-06.
S. Final Payment and Authorize City Maintenance of Contract 05-03, Well No. 21— This
item has been removed. The final payment should be forth coming at one of the next two
Council meetings.
0. OLD BUSINESS
A. Preliminary PD and Subdivision — Marion Ansari — At the request of City
Councilmember Carlson, the Planning Department has prepared an animated 3-D hypothetical
view of the proposed home for Capricorn Place. The brief video will be used as a "visual" as a
part of the presentation by staff at the meeting on Tuesday.
/s/ Thomas L. Hedges
City Administrator
•
0
Agenda Information Memo
September 26, 2006 City Council
K. FINAL PLAT (HALLEY'S 2ND ADDITION) — MANLEY LAND
DEVELOPMENT
ACTION TO BE CONSIDERED:
To approve the Vacation of easements and the Final Plat for Halley'
southwest intersection of Red Pine Lane and Biscayne Avenue in
REQUIRED VOTES FOR APPROVAL: Majority of
FACTS:
➢ The site consists of Lots 1 and 2, Halley's Add
Pine Lane and Biscayne Avenue in the SE
➢ Existing drainage and utility easements, are p%
A public hearing on the vacation was:`A.4 on T
until the time of final plat (Coum.4 mee" % .mi
➢ New drainage and utility easemerits, will be`
Addition.
➢ The final plat and easeM§,', cation` rst appe
:xr;:,.,. , ,y
It was continued several tirn'`tq,llova study
Section 36.
at the
I/4 of Secti606.
corner of Red
on the item continued
new plat, Halley's 2"d
the Council agenda on May 17, 2005.
lonment/redevelonment issues in this
area and to work toad a master`pYr:aproach to redevelopment in this area.
➢ A PredevelODm Agreement was apprb ad on August 1, 2005, and the parties continue to
work on dev.61
the subject site,
➢ A development
0
to th
project
now
tp master plan, with the intention of development/redevelopment of
ropert� to the west, and other properties in this area.
i (Red;ine Crossing) was submitted in December 2005 for
Rpq "d Halley's 2"d Addition site. Preliminary development
tirred in April 2006.
I'd Addition final plat and vacation of existing drainage and utility
for City Council approval:
ATTACHMENT :`(4):
Final Plat, Halleyy"s 2"d Addition, page
Location Map, page
Easements to be Vacated, page
City Council Meeting Minutes, May 3, 2005, page
4-1