10/03/2006 - City Council RegularAGENDA
EAGAN CITY COUNCIL - REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
October 3, 2006
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
IT. ADOPT AGENDA (At approximately 8: 00 p.m. the Council will take a short recess)
III. RECOGNITIONS & PRESENTATIONS
IV. CONSENT AGENDA
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APPROVE MINUTES .
PERSONNEL ITEMS
APPROVE CHECK REGISTERS
SET public hearing date for November 9, 2006 to certify delinquent utility bills
SET public hearing date for November. 9, 2006 to certify delinquent false alarm bills
SET public hearing date for November 9, 2006 to certify delinquent weed cutting bills
APPROVE On -Sale liquor on Sunday license for Time Out Management Eagan, Inc. dba Time Out Restaurant &
Sports Bar, 2864 Highway 55, Suite 900
PRESENT assessment roll and schedule public hearing for November 9, 2006 for Project 928 (Alexander
Road/Meadowview Road) street improvement
APPROVE list of Election Judges for November 7, 2006 General Election
APPROVE Resolution of support for Dakota County Capital Improvement Plan (2007-2011)
APPROVE Amendment of Housing Improvement District Policy to incorporate National Reserve Study Standards
requirement
AUTHORIZE preparation of short term lease agreement for Community Action Council — Armful of.Love Program
at Cedarvale Mall
AWARD contract to Harris Contracting Co. for the purpose of installing additional energy saving equipment at the
Eagan Civic Arena, Authorize the Mayor to sign the appropriate documents and adjust the approved 2007 budget.
ACCEPT a donation of perennial plants to be placed in Central Park
APPROVE Tobacco License for Jacque Johnson, 4205 Nicols Road (Eagan Citgo)
APPROVE Tobacco License for Osman Musani, 4206 Nichols Road (Go For It Gas)
V. PUBLIC HEARINGS
P . 46 A. ASSESSMENT Roll for Project 932 (Whispering Woods, Slater Acres & Slater Road) Street Overlay
V I B. ASSESSMENT Roll for Project 933 (O'Leary Lane, Golfview Dr., Town Centre Dr.) Street Overlay
C. ASSESSMENT Roll for Project 926 (Saddlehorn, Sunset Add., Northview Meadows) Street Overlay
1q D. ASSESSMENT Roll for Project 927 (Meadowland lay, Beaver Dam Road, Suncliff 0— 5d' ) Street Overlay
f
17. E. VACATION, public easement — Eagandale Corporate Center No. 4
11!5
15 F: VACATION, public easement — Eagandale Office Park 5s' Addition
G. HOUSING IMPROVEMENT DISTRICT — consider establishment of Cedar Bluffs Housing Improvement Area
and approval of Cedar Bluffs Housing Improvement fee
VI. OLD BUSINESS
A. AMENDMENT to winter parking. restrictions (Ordinance 9.09 Winter Season Parking) and RESOLUTION for
parking signs on Denmark Court E&W, and Denmark Trail E&W
153B. RECEIVE bids/award contract (Contract 06-08) North Ridge Dr./Sibley Terminal Industrial Park/Fish.Lake storm
sewer outlet & Shawnee Rd. catch basins
VIL' NEW BUSINESS
A. PLANNED DEVELOPMENT AMENDMENT — Byerly's — A planned development amendment to allow outdoor
storage of seasonal items located at 1299 Promenade Place on Lot 8 & 9, Block 2, Eagan Promenade 3rd Addition in
the SW'/< of Section 10
F0.1 SS B. PLANNED DEVELOPMENT AMENDMENT — Grand Oak Five (Time Out Restaurant & Sports Bar) — A planned
development amendment to allow a detached trash enclosure located at 2864 Highway 55 on Lot 3, Block 1, Grand
Oak Five in the SE'/a of Section 02
C. PLANNED DEVELOPMENT AMENDMENT — Wells Fargo Bank — A planned development to allow'a 3rd ATM
machine and a drive lane located at 3390 Pilot Knob Road on Lot 1, Block 1, Northwest Is` Addition in the SW 1/4 of
' Section 10
D. PLANNED DEVELOPMENT AMENDMENT —Superior Auto Center — A planned development amendment for an
expansion of an existing auto service.center.to include collision repair service located at 3425 Washington Drive on
Lot 1 & 2, Block 3, Bicentennial Third Addition in the NE'/4 of Section 16
VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY
There will be no formal EDA meeting, but the Council will be asked to hold an executive session as the EDA to
discuss Cedarvale business relocation efforts and Grand Slam relocation negotiations.
X. ADMINISTRATIVE AGENDA
XI. VISITORS TO BE HEARD (for those persons not on agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its programs, services; activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96
hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
cityof
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 29, 2006
SUBJECT: AGENDA INFORMATION FOR OCTOBER 3, 2006 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the October 3, 2006 City Council agenda, the following items are in
order for consideration.
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the September 14, 2006 Special City Council meeting as presented or
modified.
ATTACHMENTS:
• Minutes of the September 14, 2006 Special City Council meeting are enclosed on pages
3 through _.
Z
MINUTES
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 14, 2006
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Mayor Geagan, Councilmembers: Carlson, Fields, Tilley,
Maguire.
City staff present: City Administrator.Hedges, Assistant to the City Administrator Miller,
Administrative Services Director VanOverbeke, Chief Financial Officer Pepper, Community
Development Director Hohenstein, Public Works Director Colbert, Communications Director
Garrison, Parks & Recreation Director Johnson, Campus Facilities Manager Vaughn,
Superintendent of Operations Mesko, City Planner Ridley, Administration Intern Ziemer.
I. ROLL CALL AND AGENDA ADOPTION
Mayor Geagan called the meeting to order at 5:30 p.m.
City Administrator Hedges requested changes to the -agenda: review of the 2007 Eagan
Convention and Visitors Bureau budget; a schedule change for the next City Council meeting,
moving it from Sept. 25 to Sept. 26; and discussion of tax exempt financing for Trinity School.
Councilmember Fields moved; Councilmember Carlson seconded a motion to adopt the
agenda as presented. Aye: 5, Nay 0.
II. . VISITORS TO BE HEARD
There were no visitors to be heard.
III. CANVAS BALLOTS FOR SEPTEMBER 12, 2006 PRIMARY ELECTION
(MAYO & CITY COUNCIL CANDIDATES ONLY)
Administrator Hedges stated that every two years it is the responsibility of the City Council
to canvas ballots and approve election results. Administrative Services Director VanOverbeke
stated that voter turnout of the September 12 primary election was 11.4 percent. VanOverbeke
reported the following people were moving on to the November 7 general election: Mayor —
Mike Maguire and Cyndee Fields; City Council — Peggy Carlson, Paul Bakken, Gary Hansen,
and Buzz Anderson.
Councilmember Fields moved; Councilmember Tilley seconded a motion to certify the
results of the September 12, 2006 municipal primary election. Aye: 5, Nay 0.
3
IV. WINDOW SIGN TASK FORCE RECOMMENDATION
Administrator Hedges presented a recommendation from the Eagan Window Sign Task
Force directing the Council to delegate the consideration of an amendment to the city code
section regulating window signage to the Advisory Planning Commission. Community
Development Director Hohenstein stated that the task force completed its review of the city code
pertaining to signs and is recommending removal of the four -to -six-foot clear zone restriction;
permit up to 60 percent window coverage; identify a process for grandfathering existing signage,
requiring businesses to, conform with new sign standards within seven years; and allow for
exemptions for -businesses that already comply, instead of requiring permits. Hohenstein stated
that an issue pertaining to the maximum allowable sign coverage on the side of a building - 20
percent — remained unresolved. The question remaining was whether the 20 percent should
include window signage or be in addition to window signage.-
Councilmember
ignage.
Councilmember Carlson asked that the Police Department review the recommendation and
analyze it for public safety concerns. Carlson also asked that the Advisory Planning Commission
discuss signage on all glass buildings. Councilmembers Fields, Carlson, and Maguire thanked
the task force for its work reviewing the city code pertaining to signage.
Councilmember Tilley moved; Councilmember Fields seconded a motion to send the task
force recommendation regarding window signage to the Advisory Planning Commission.
Councilmember Carlson offered an amendment to ,the motion that the Commission also consider
all unresolved issues relating to window -signage; Fields accepted. Aye: 5, Nay 0.
V. PROPOSED 2007 PUBLIC UTILITY ENTERPRISE BUDGETS
Administrator Hedges introduced the proposed 2007 Public Utility Enterprise Fund Budgets.
Hedges stated that city. enterprise functions are self-sustaining, and not supported by property
taxes. Hedges reported proposed 2007 budgets for the following utilities: Water Utility =
$3,148,200, up 18.3 percent or $488,000 over the 2006 budget; Sanitary Sewer - $4,848,500, up
7.3 percent or $328,100; Street Lighting - $491,800, up 14.7 percent or $63,000; Storm Drain -
$190,300, up 27.6 percent or $41,200; and Water Quality - $582,700, up 3 percent or $17,000.
Hedges also noted the special circumstances and reasons for the increases.
Councilmember Carlson questioned the impact of increase on consumer bills. Public Works
Director Colbert stated that the formal fee structure study was not yet completed; however,
preliminary increases are expected to be minimal, 5 percent or less, which is in line with past
increases. Colbert added that although the city is producing more water, due to increasing
demands, it is also selling more water. That balances out the operating costs. Administrative
Services Director VanOverbeke stated that once the fee schedule is complete the Council will see
the proposed utility, increases. VanOverbeke added that the rate increases will take effect in
2007. Colbert reported that consulting fees and lab testing related to water quality studies is one
reason the Water Quality budget is increasing.
Administrator Hedges said the Public Utility Enterprise budget matter will be brought back
as a consent agenda item at a future Council meeting..
4
VI. CASCADE BAY BUDGET
Administrator Hedges introduced the proposed 2007 Cascade Bay operating budget of
$1,211,500, a 3.1 percent increase over the 2006 budget of $1,175,200. Hedges stated that the
increase includes a $1 rate increase for admission, the first increase since 2003.
Councilmember Carlson questioned if new hotel-waterpark venues were impacting Cascade
Bay attendance. Parks & Recreation Director Johnson stated she did not believe they were.
Johnson said'those facilities served different clientele, and that the new facility near the Mall of
America charged approximately $30 per person. Carlson stated city staff have done a good job
keeping rates affordable, stating Cascade Bay needs to start recouping inflationary costs once
absorbed.
Administrator Hedges said the Cascade Bay operating budget will be brought back as a
consent agenda item at a future Council meeting.
VII. EAGAN COMMUNITY CENTER BUDGET
Administrator Hedges introduced the proposed 2007 Community Center operating budget of
$1,588,100, an increase of 8.7 percent over the 2006 budget of $1,461,400. Hedges also noted
the scheduled bond payment — principal and interest— of $1,133,200 for 2007 to retire
outstanding debt for the building; the 2006 bond payment was $1,138,000. The debt service was
approved by voters through a referendum.
Administrator Hedges discussed the addition of a coffee and beverage service operation in
the Eagan Community Center. Hedges stated it was the wish of the City Council to proceed with
a 12-18 month trial run of the coffee bar to minimize operations. The coffee bar would be built
into existing services. Parks & Recreation Director Johnson said the coffee bar would be
managed in house, and that the city is looking for a private, featured label. Councilmember
Carlson said she was looking forward to seeing how the teens would market the coffee bar.
Hedges introduced a proposal to make an organizational change to the Community Center,`
eliminating the Community Center Manager position and replacing it, with two Manager on Duty
positions, which would enhance customer service throughout the Center. Councilmember
Carlson stated that the change would help address relationship issues. Councilmembers. Maguire
and Tilley expressed concern that the organizational change would not affect customer service.
Operations Superintendent Mesko stated that the next 12-18 months would help determine how
the facility would operate.
Administrator Hedges noted capital outlay expenses, including room darkening shades at the
Oaks ($20,000) and Gym ($7,000). The shades would improve day time presentations in the
Oaks and with late day gym activities. Hedges also shared the Community Center, marketing plan
with Council members, including 2006 marketing activities.
Administrator Hedges said the Eagan Community Center budget and organizational changes
will be brought back as a consent agenda item at a future, Council meeting.
5
VIII. OTHER BUSINESS
A. EAGAN CONVENTION & VISITORS BREAU 2007 BUDGET
& MARKETING OVERVIEW
,Administrator Hedges introduced the proposed 2007 Eagan Convention and Visitors Bureau
budget of $768,500, an increase of $18,500 over 2006 budget. Hedges introduced Brent Cory,
Executive Director, and Ron Breedlove, Chairperson, from the ECVB. Breedlove discussed
direction of the ECVB. Cory reviewed budget highlights. Hedges and Administrative Services
Director VanOverbeke discussed the three core market segments of the ECVB — leisure travel,
meeting/corporate travel, and group/sports travel sales.
Councilmember Maguire moved; Councilmember Tilley seconded a motion to place the
2007 Eagan Convention & Visitors Bureau budget on a future City Council agenda for approval.
Aye: 5, Nay 0.
B. MISCELLANEOUS
The City Council moved the September 25, 2006 regular Council meeting to September 26,
2006.
The City Council determined no interest in issuing tax exempt bonds to assist in financing
the new Trinity School in Eagan. The conclusion is consistent with the response to a similar
request from Faithful Sheperd.
IX. ADJOURNMENT
Councilmember Maguire moved; Councilmember Tilley seconded a motion to adjourn at
7:12 p.m. Aye: 5, Nay: 0.
a--
PRECINCTS
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PRECINCTS
CITY OF E��AN - 2006.: PWMAItY ELEC°�1El�1; RES�It�TS
1 2 3 4 5 6 7 8 9 10 11 12 13
14
15
16 17 18 19 20 21
5
Mayor
5 16 9 21 28 28 18 13 12 15 16 21 12
18
19
14 7 12 12 12 6
312
MARK L. OLSON
6 19 8 18 20 23 5 16 17 17 14
16
16
17 16 12 17 19 18
322
RON MILLER
58 126 79 71 98 177Elt66105 156 8S 171 _ 55 62
89
118
125 109 63 107 117 77
2,217
MIKE MAGUIR32
62 33 4162 105 100 63 96 55 44
57
80
82 73 44 58 74 50
1,409
CYNDEE FIELDS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
39,774 R
Council- Member
16
30
20
20
29
53
45
56
39 .
27
40
17
23
27
37
32
29
19
22
25
21
627
BRENDA K. RNERA
10
19
18
14
29
33
40
24
30
21
31
14
10
28
26
28
30
15
28
17
11
476
CHRIS NELSON'
52
114
58
67
97
146
151
90
146
86
119
69
47
87
95
116
69
49
69
96
67
1,890
PEGGY CARLSON
16
40
25
32
26
62
85
55
56
42
77
40
26
42
38
53
100
25
35
75
39
989
BUZZ ANDERSON
24
61
21
39
46
64
56
40
37
36
62
37
31
41
53
60
37'
44
64
52
39
944 BETTY FEDDE
26
71
38
56
65
119
102
62
108
64
120
40
38
53
62
62
53
44
60
59
50
1,352
PAUL BAKKEN
38
53
29
38
63
82
85
38
611
511
82
47
42
52
72
63
45
38
68
52
33
1,132
GARY HANSEN
9
181-
16 "
20
21
40
21
23
18
11
20
15
20
13
33
20
10
15
15
18
15
391
MIKE DEAN
794
2
1991
1876
4
1366
1670
6
2902-
2742
8
1886
M
2780
10
1144
3070
12
1911 -1143
14
2248
1709
16
1855
1726
18
1440
19
1739
2104
21•
1678
39,774 R
0
17
13
22
27
17
12
17
15
11
15
7
6
10
15
4
15
15
14
14
5
271. EI
0
0
0
3
8
1
1
0
0
1
0
0
0
0
0
1
0
0
0
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1
16 A
794
2008
1889
1391
1705
2920
2755
1903
2795
1156
3085
1918
1149
2258
1724
1860
1741
1455
1753
2118
1684
40,061 T
105
222
134
154
211
-340
$24
203
280
'181
311
157
126
186
236
235
215
142
198
230
155
4,345 V
4
17
5
12
19
11
15[___14
10
9
13
7
10
9
11
15
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4
14
5
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212 V
109
2391.139
166
230
351
339
217
290
190
324
164
136
195
247
250
220
146
212
235
158
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14%
12%
7%
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16%
11%
9%
12%
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14%
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13%
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11%
9%1
11.4% V
!gistered Voters - 7 a.m.
ection Day Registrations
bsentee Registrations
)tal Registered Voters
Dted In Person .
Dted Absentee
)tal Voting
Dter Turnout
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
B. PERSONNEL ITEMS
There are no Personnel Items scheduled at this time.
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED: To ratify the check register dated September 28, 2006
as presented.
ATTACHMENTS:
• Check register dated September 28, 2006 is enclosed without page number.
0
0
q
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
CONSENT AGENDA
D. SET PUBLIC HEARING DATE FOR NOVEMBER 9, 2006
TO CERTIFY DELINQUENT UTILITY BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for November 9, 2006 to consider the final assessment of the
delinquent utility bills and certify them to Dakota County for collection with property
taxes.
FACTS:
On a semi-annual basis, the City reviews and considers delinquent utility balances for
certification to property taxstatements for collection.
Agenda Information Memo
October 3, 2006, Eagan City. Council Meeting
E. SET PUBLIC HEARING DATE FOR NOVEMBER 9, 2006 TO CERTIFY
. DELINQUENT FALSE ALARM BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for November 9, 2006 to consider the final assessment of the delinquent
false alarm bills and certify them to Dakota County for collection with property taxes.
MATO &I
➢ On a semi-annual basis, the City reviews and considers delinquent false alarm balances for
certification to property tax statements for collection.
➢ The City currently has 26 delinquent accounts in the amount. of $3,740. Additional
information will be provided at the time of the public hearing.
ATTACHMENTS (0):
Agenda Information Memo
October 3, 2006, Eagan City Council Meeting
F. SET PUBLIC HEARING DATE FOR NOVEMBER 9.2006 TO CERTIFY
DELINQUENT WEED CUTTING BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for November 9, 2006 to consider the final assessment of the delinquent
weed cutting bills and certify them to Dakota County for collection with property taxes.
FACTS:
➢ On a semi-annual basis, the City reviews and considers delinquent weed cutting balances
for certification to property tax statements for collection.
➢ The City currently has 7 delinquent accounts in the amount of $2,565.44. Additional
information. will be provided at the time of the public hearing.
ATTACHMENTS (0):.
12
Agenda Information Memo
October 3, 2006, Eagan City Council Meeting
G. APPROVE ON -SALE LIQUOR AND SUNDAY LICENSE FOR TIME OUT
MANAGEMENT EAGAN INC. DBA TIME OUT RESTAURANT & SPORTS
BAR 2864 HIGHWAY 55, SUITE 900
ACTION TO BE CONSIDERED:
To approve the on -sale liquor and Sunday license for Time Out Management Eagan, Inc. dba
Time'Out Restaurant & Sports Bar, 2864 Highway 55, Suite 900.
FACTS:
➢ The new owners of Time Out Management Eagan, Inc. Tooradj (Tony) Bakhtiari and
Farhad (Hud) Rassouli, have applied for an on -sale liquor and Sunday license with the City
of Eagan. The restaurant will be located at 2864 Highway 55, Suite 900.
➢ The owners also have restaurants in Blaine, Elk River, and Fridley.
➢ The required documents have been submitted, reviewed and deemed in order by City staff.
The application should be approved subject to the successful completion of background
checks on the principals of the company, which are being conducted by the Police
Department.
ATTACHMENTS (0):
13
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
H. PROJECT 928, ALEXANDER ROAD/ MEADOWVIEW ROA_ D
STREET IMPROVEMENTS- FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 928
(Alexander Road/ Meadowview Road — Street Improvements) and schedule a public
hearing to be held on November 9, 2006.
FACTS:
• Project 928 provided for upgrade of Meadowview Road to current City standards and
resurfacing of Alexander Road, located west of Highway 13 in northwest Eagan. The
project also provided for the construction of concrete entrance aprons to commercial/
industrial properties along both streets, and the realignment of a portion of Alexander
Road. The street improvements were completed as outlined and discussed in the
feasibility report.
• This project, constructed under Contract 06-02, has been completed, all costs
tabulated and the final. assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties. ,
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners and address any concerns.
• The final assessments are less than or equal to the estimates contained in the
feasibility report presented at the public hearing held on February 21, 2006.
Iq
Agenda Information Memo
October 3, 2006, Eagan City Council Meeting
I. APPROVE LIST OF ELECTION JUDGES FOR THE NOVEMBER 7, 2006
GENERAL ELECTION
ACTION TO BE CONSIDERED:
To approve the list of election judges for the November 7, 2006 General Election.
ATTACHMENTS (1)
• Attached on pages I (D through ?-1 is the list of election judges for the
Primary Election.
15
General Election Nudges November 7, 2006
LAST NAME
FIRST
ADERHOLD
LINDA
AGRIMSON
LOIS
AMELL
LUCILLE
ANDERSON
KAYE
ANDERSON
CAROL
ANDERSON
DON
ASTLEFORD
SHARON
BAHR
DARLENE
BAKER
MARION
BARTYZAL
VALERIE
BATTIS
VIRGINIA
BELL
TERI
BELLILE
GROVER
BERKOPEC
JINNY
BEST
ELAYNE
BLACK
NEAL
BOHLIG
GEORGE
BOHLIG
JOAN
BOHN
FRANCIS
BONNETT
JASON
BRANDBERG
JOHN
BREKKE
MARCIA
BRINK
MURIEL
BROST
KENT
BURBACH
TRICIA
BURKARD
SHIRLEY
BUTLER
ELIZABETH
CANNELLA
ROBERT
Friday, September 29, 2006 Page 1 of 9
I�
LAST NAME FIRST
CARLSON
DOROTHY
CARNEY
PETER
CASS
KATIE
CHRISTOPHERSON
JUDY
COHOES
KAREN
COLBERT
SCOTT
COLEMAN
TONY
COLOGNA
DIANE
COOK
GAIL
COOK
LARRY
COOK
MIKE
CRANE
WENDY
DAHLQUIST
JENNIFER
DANIEL
FRANCIS
DANNER
MARGO
DARE
KAREN
DeNARDO
BOB
DEVINE
JUDY
DIDRIKSON
ERIK
DODGE
GERIANNE
D21ELSKY
SHIRLEE
EARL
SOPHIE
EVARTS
SUSAN
FAIRCHILD
CARALYNE
FELBER
KATHY
FIENE
ALAN
FISCHER
CHARLES
FLADMARK
ROBERT
FLADMARK
MARY
FORSMAN
SONI,
Friday, September 29, 2006 Page 2 of 9
1.1
LAST NAME
FIRST
FOSS
MARY
FOSSUM
MAVIS
FOX
BARBARA
FREDLUND
ROGER
FREUND
CAROL
GEAGAN
SUE
GIEL
SHARON
GIGNAC
MILLIE
GLEWWE
CARL
GOEDKEN
RONALD
GOESS
BERNADINE
GOESS
ART
GOETZ
RUTH
GOIN
LIZ
GRASS
DARELL
GUSTIN
JOHN
HAGBERG
MARY
HAGEN
KAY
HAGEN
LORI
HAIR
TOM
HAMES
CINDY
HANDLER
LAURA
HANSEN
PAUL
HANSEN
JUDY
HARMON
JEAN
HARTLEBEN
MILDRED
HARVEY
EILEEN
HASH
HERDIS
HASH
ORLANDO
HAUSLADEN
NANCY
Friday, September 29, 2006 Page 3 of 9
ZEN
LAST NAME .
FIRST
HAUSLADEN
RAY
HEALY
BEA
HEIR
DONNA
HOBOT
DIANNE
HOLZEMER
MARION
HUDSON
BILL
IFFERT
RICHARD
INGERSON
NANCY
JABBRA
VICKIE
JACKSON
JAMES
JACKSON
ELIZABETH
JANDEWERTH
HENRY
JOHNSON
GARY
JOHNSON
LUCIA
JOHNSON
PENNY
JONES
CHRISTINE
JONES
MARGIE
JORGENSON
DARLETTE
JUST
PHILLIP
KAEDER
PATRICIA
KAESS
MIKE
KAHN
JAMES
KAHN
CARRIE
KAHNKE
'DEBRA
KAMBEITZ
BERNETTA
KELLEY
AMY
KELLGREN
COREY
KIEMELE
MELINDA
KING
ROLANDO
KIRGISS
JEAN
Friday, September 29, 2006 1 Page 4 of 9
LAST NAME
FIRST .
KIVI
DEANNA
KLANG
SHIRLEE
KOESTER
BARBARA
KOMPELIEN
DAVID
KOSEK
CAROLYN
KRECH
SHARON
KREHL
RHONDA
KREITZ
ALICE
KRUEGER
PAM
KRUEGER
CINDY
KULLER
ABBEY
LANE
MARIE
LaPOINTE
LISA
LARKIN
JOHN
LEE
DAISY
LEEAN
DON
LEMAY
RICHARD
LIBERTY
DONNA
LIGHT
LAURIE
LINK
ARTHUR
LOUIS
CHARLEEN
LUCIANO
ZENAIDA
MACKEY
BETTY
MADDEN
WILLIAM
MANKE
JO ANN
MARCH
BARBARA ANN
MAYERS
AL
MAZIERSKI
ROSE ANN
MCCLOSKEY
JUDITH
MCDONALD
KATHY
Friday, September 29, 2006 Page S of 9
err.
LAST NAME
FIRST
MCDONALD
DENNIS
MCGUIRE
MARY
MCKEOWN
WILLIAM
MCLAUGHLIN
LAVERNE
MESEROW
HALE
MESEROW
SUE
MEYER
GARY
MILLER
SHARON
MILLER
JUDY
MORRISON
KENNETH
MORTELL
KATHARINA
MUNDAHL
JUDY
MUNSON
RUTH
MUNSTERMAN
MARY
NELSON
JUDITH A
NICOLAY
RICHARD
NORBERG
JARED
O'BRIEN
WENDE
O'GORMAN
MARK
O'GORMAN
LYNN
OHM
ELDORIS
OLSON
DOUGLAS
OPRIS
DOROTHY
PATNODE
JIM
PATTNI
KATHY
PAUL
PATTI
PEARSON
DARLENE
PETERSON
JANE
PETERSON
WILLIAM
PETTY
LISA
Friday, September 29, 2006 Page 6 of 9
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LAST NAME
FIRST
PFEIFER
CARLA
PHILLIPS
CHARLEEN
PILNEY
MARY
POECHMANN
NANCY
REISDORFER
STAN
REISHUS
FREDERICK
RENISH
SALLY
RESTAD
ARLEN
REYES
CANDACE
REYMANN
PAT
RICKE
PATRICIA
ROSS
BETTY
RUZICKA
MARTIE .
SCHINDELDECKER
MILLIE
SCHINDELDECKER
WILLARD
SCHMIDT
BARB
SCHMITZ
PAMELA
SCHUTT
ROGER
SCHWAPPACH
DONALD
SCHWAPPACH
KATHRYN
SCHWARTZ
BEVERLY
SCHWARTZ
MELISSA
SCHWIETERS
MARY
SEAVERS
VIC
SEKTNAN
DONALD
SEVERSON
JODY
SHEARON,
MARY
SHELDON
ARLENE
SHERIDAN
MEGAN
SHUMER
ROB
Friday, September 29, 2006 Page 7 of 9
LAST NAME
FIRST
SHUMER
SUSAN
SIROTIAK
ANDREW
SKLUZACEK
TED
SMITH
NANCY I
SORENSON
SEDONIA (SID)
SQUIERS
PHYLLIS
STEVENS
JANET
STEVENS
DONALD
STUEWE
MARIE
SULLIVAN
BRIAN
SWEDEAN
JOYCE
SWEDEAN
DICK
SWIERCZEK
LINDA
TAYLOR
CEYLON
TEICH
JANE
THOMAS
ANN
THOMPSON
WARREN
THORSTENSON
ARDIS
TIEDEMANN
JAMIE
TRAUTMAN
NANCY
TURNHAM
DALE
TYRE
ROYCE
UECKER
KAREN
VANOVERBEKE
JOANN
VARGHESE
SHAM
VASATKA
ALEX
VIERRA
BILL
VIHOVDE
FRED
VIHOVDE
CAROL
VIMR
ROSE
Friday, September 29, 2006 Page 8 of 9
23
LAST NAME
FIRST
VOGT
DALE
VOLK
ARDITH
WAND
JOHN
WAND
DELLA
WANDERSEE
KAY
WARD
JERRY
WARWEG
CAROLYN
WASHINGTON.
MARY '
WASVICK
LYNN
WATTS
LINDA
WEINZETL
KATHY
WEISE
SHARON
WESTBROOK
MAVIS
WILLIAMS
EILEEN
WILSON
TERESA
WIRTH
BARBARA
WISNEW
FRANK
WITT
ERICA
WOLF
MORGAN
WORKE
KAREN
Friday, September 29, 2006 Page 9 of 9
Z4
General Election — November 7, 2006
Absentee Election Judge List
Bauer, Fran
Beck, Sidney
Beseke, Carolyn
Elbert, Mary Ellen
Hazel, Kim
Johnson, Gerald
'Mattson, Richard
McNearney, Regina
Pedersen, Mary Jane
'Perin, Ruth
Severson, Jodi
Stevenson, Cheryl
Tumini, Carol
Zinck, Jackie
25
Student Judges — Burnsville High, School
General Election, November 7, 2006
Allison, Nate
Kwok, Amy
Artasevych, Denys
Larson, Mitch
Atkin, Michele
Le, Josh
Ault, Abble
Leonard, Nick
Becker, Amanda
Letich, Megan
Behnke, Liz
Lomenda, Shayla
Bergen,Ann
Macht, Ben
Berquist, Allison
Madson, Sammy
Borgfelt, Breanne
Manias, Kristin
Bristol, Rick
Maxon, Jacob
Burns, Jake
Mccol, Andrew
Bums, Krista
McGinnis, Erin
Carothers, Dana
Mcgraw, Jake
Casperson, Steve
Meyers, Tony
Childs, Katelyn
Miller, Katie
Christensen, Alex
Mogaka, Samuel
Christiansen, Seth
Mohamed, Sudi
Clever, Jamie
Mohamud, Hodan
Corrigan, Mike
Mohr, Samatha .
Cummings, Kate.
Mortinson, Lindsey
Dennis, John
Murphy, cory
Duffy, Patrick
Nguyen, Jordan
Eide, Jill
Nimtz, Charlie
Fagot, Ben
Okolue, Nnamdi
Fisher, Sean
Pagel, Brian
Flynn, Leo
Peterson, Janie
Foss, Rachel
Platt, Lauren
Fulton, Derek
Powell, Nicole
Gorzaemi, Joe
Priebe, Jenny
Hager, Karen
Rausch, Briana
Hansen, Rachel
Ray, Susan
Hanson, Alex
Reddy,Candice
Helfenstein, Jessie
Rice, Anne
Henriksen, Paul
Richardson, Kirsten
Ische, Will
Rothestein, Ben
Jensen, Andrea
Ryan, Amber
Jesmoh, J.C.
Ryber, Jack!
Johnson, Jenna
Saini, Gaura
Kaasa, Brittney
Sakowski, Mike
Kemp, Vanessa
Sandahl, Chip
Kieffaber, Jenny
Schlapparasse, Angie
Kloempken, Mackenzie
Schnipkantit, Nathan
Koehn, Andy
Sink, Angie
Kramapevsky, Christina
Sisk, Ryan
Kranz, Calla
Stocker, Brian
Krasny, Mariya
Stoh; Gretchen
Krusmark, Brianna
Stolhanske, Nicole
Kucera, Toria
Strickland, Tyler
2-40
Student Judges — Burnsville High School
General Election, November 7, 2006
Sullivan, Ben
Swanson, Luke
Sweeney, Megan
TejPaul, Resha
Todora, Elise
Tweten, Kayla
Vegedani, Maria
Wagner, Jessica
Walker, Andrew
Weino, Matt
Wilkes, Jenni
Williams, Anne
Wilson, Joe
Woelfel, Brian
Wong, Jordon
Zimmerman, Jake
zi,
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
J, CAPITAL IMPROVEMENT PLAN (2007-2011)
DAKOTA COUNTY
ACTION TO BE CONSIDERED: Approve Dakota County's draft 5 -year Transportation
Capital Improvement Program for 2007-2011.
FACTS:
• At the May 9, 2006, Council workshop, the Council reviewed and discussed the
proposed Public Works Department 5 -year Capital Improvement Program (CIP) for
2007-2011. After consideration, the Council affirmed the draft CIP.
• On June 6, the City Council approved the 5 -year CIP as discussed at the May 9
Special Council Workshop, including improvements to County Highways that are
important to the City of Eagan. Since the County and City share the cost of all County
Highway improvements on a 55/45 split, a comparison of our requests to the
County's current CIP were forwarded to the County for consideration in preparing
their next CIP (2007-2011)
• The Dakota County Transportation Department has now completed their draft 5 -year
CIP for 2007-2011 which is scheduled to be presented, to the County Board for
approval on November 28, 2006.
• After reviewing Eagan's CIP, as well as their own County Transportation Plan, the
County has included all of the County Highway improvements proposed by the City,
such as major road upgrades, but doesn't reference specific signalized intersection or
trail improvements. The County CIP includes funding for such minor improvements,
but does not commit to individual project areas.
• The County has now requested that the City formally approve the County's draft CIP
for 2007-2011. City staff has reviewed it and found it in order for favorable Council
consideration.
ATTACHMENTS: �f
• Comparison of City. and County CIPs, page !�
ESP
. 5 -yr Capital Improvement Plan (CIP)
Eagan (2007-2011) vs. County (2007-2011)
September 27, 2006
NA=Not Addressed
CIP IMPROVEMENTS Eagan's App'd Co. Proposed County's
(2007-11 CIP) (2007-11 CIP) Cost Estimate
ROADS
1. CSAH 28, Yankee Doodle Road (Promenade Ave to Lexington Ave) 2008 2009 $2,780,000
Upgrade to 6 Lanes w/ Intersection Modifications & Trails
•2. CSAH 26, Lone Oak Road (TH 55 to'lnver Grove Heights)
2011
Upgrade to Urban 4 -Lane Divided w/ Trails
$630,000
SIGNALS / INTERSECTIONS
$300,000
I. -CSAH 30, Diffley Road at Rahn Road
2007
Intersection Reconfiguration/Traffic Control Upgrade
2. CSAH 43, Lexington Avenue at Northview Park Road
2007
New Traffic Signal Installation
3. CSAH 32, Cliff Road at Thomas Lake Rd/Stonecliffe Dry
2007
Intersection Reconfiguration & Traffic Signal Modification
4. CSAH 30, Diffley Road at Blackhawk Road
2007
Intersection Reconfiguration (NB Right -turn) & Traffic Signal Modification
5. CSAH 28, Yankee Doodle Road at TH .13
2008
Traffic Signal Modification (SW Signal Pole)
6. CSAH 30, Diffley Road at Nicols Road
2010
Intersection Reconfiguration & Traffic Signal, Modification
7. CSAH 32, Cliff Road at Nicols Road
2010
Intersection Reconfiguration & Traffic Signal Modification
TRAILS
1. CSAH, 30, Diffley Road (Rahn Road to Blackhawk Road)
2007
New - North Side
5 Year Total
2011 $2,667,000
2007 ROW
$500,000
2008 Construct
$630,000
Future
$300,000
Future
$350,000
2008 $300,000
NA $0
Future $500,000
2010 $700,000
2008 $100,000
$8,827,000
Agenda Information Memo
Eagan City Council Meeting
October 3, 2006
K. APPROVE AMENDMENT OF HOUSING IlVIPROVEMENT DISTRICT POLICY
ACTION TO BE
To approve an Amendment of the City's policy related to Housing Improvement Districts to require
replacement reserve studies meet Community Associations Institute's National Reserve Study standards
and be performed by certified CAI reserve specialists.
FACTS:
➢ The City of Eagan adopted its Housing Improvement District Policy on September 20, 2005.
➢ One of the requirements of the state statute authorizing such policies is that an applicant prepare
and submit third party replacement reserve study to outline the planned improvements,
demonstrate the capacity of the association to pay for the improvements over time and to permit
the City's financial consultants to perform an analysis of the information and advise the City on
its sufficiency for the formation of a district. The City's policy reiterates that requirement.
➢ In applying the policy to the early applications the City has received for such districts, staff
determined that the Community Associations Institute is the recognized authority for standardized
replacement reserve studies and that the CAI also certifies professionals for the completion of
such studies. In order to provide clarity for future applications, staff requested authorization to
prepare an amendment of the City's policy to incorporate requirements that studies be performed
by CAI certified reserve specialists, to CAI Reserve Study Standards.
At its meeting of August 15, 2006, the Council authorized that amendment to be prepared.. It is in
order td be considered at this time. The proposed changes are clarifications and are believed to be
housekeeping in nature. If the Council identifies issues that require more detailed consideration,
the item can be pulled for separate discussion.
ATTACEVIENTS:
Draft Policy Amendment on pages 31 through ✓5 .
30
CITY OF EAGAN
HOUSING IMPROVEMENT AREA POLICY
September,,200 Delated: ze
.... _ .�,._......._ . __ .__ ..
_..
Deleted: s
L PURPOSE
The purpose of this policy is to establish the City's position relating to the use
of Housing Improvement Area (HIA) financing for private housing
improvements. This policy shall be used as a guide in processing and
reviewing applications requesting HIA financing. The City shall have the
option of amending or waiving sections of this policy when determined
necessary or appropriate.
H. POLICY
It is the policy of the City of Eagan to use HRA financing to assist private
property owners only in those circumstances in which the proposed private
projects address one or more of the following goals:
A. To promote neighborhood stabilization and revitalization by the removal
of blight and/or the upgrading of the existing housing stock in the
neighborhood.
B. To correct housing or building code violations as identified by the City
Code Enforcement Staff.
C. To maintain or obtain FHA mortgage eligibility for a particular
condominium or townhome association or single family home within the
designated HIA.
D. To increase or prevent the loss of the tax base of the City in order to
ensure the long-term ability of the City to provide adequate services for its
residents.
E. To stabilize or increase the owner -occupancy level within a neighborhood
or association.
F. To meet other uses of public policy, as adopted by the City of Eagan from
time to time, including promotion of quality urban design, quality
architectural design, energy conservation, decreasing the capital and
operating costs of local government, etc.
III. PROCEDURE
In order to be eligible for HIA financing through the City of Eagan the
association is to submit an application along with application fee as set from
time to time by resolution of the City Council. All HIA financed through the
City of Eagan should meet the following minimum approved criteria.
However, it should not be presumed that a project meeting -these criteria
would automatically be approved. Meeting these criteria creates no
contractual rights on the part of any association.
31
A. The project must be in accordance with the Comprehensive Plan and
Zoning Ordinances, or required changes to the Plan and Ordinances must
be under active consideration by the City at the time of approval.
B. The HIA financing shall be provided within applicable state legislative
restrictions, debt limit guidelines, and other appropriate financial
requirements and policies.
C. The project should meet one or more of the goals stated in the Policy
section of this document.
D. The term of the HIA should be the shortest term possible while still
making the annual fee affordable to the association members. The term of
any bonds or other debt incurred for the area should mature in 20 years or
less.
E. The association in a HIA should provide adequate financial guarantees to
ensure repayment of the HIA financing and the performance of the
administrative requirements of the development agreement. Financial
guarantees may include, but are not limited to the pledge of the
association's assets including reserves, operating funds and/or property.
F. The proposed project, including the use of MA financing, should be
supported by a majority (51%) of the owners within the association. The
association should include the results of a membership vote along with
petitions that indicate a 51% owner support to create the area.
G. The association must have adopted a financial plan that provides for the
association to finance maintenance. and operation of the common elements
within the association and a long-range plan to conduct and finance capital
improvements therein, which does not rely on the subsequent use of the
1-11A tool. The financial plan must be prepared by an independent third
party, with designation as a CAI certified reserve specialist, and must conform
to CAI Reserve Study Standards.
H. HIA financial assistance is a last resort financing and should not be
provided to projects that have the financial feasibility to proceed without
the benefit of HIA financing. Evidence that the association has sought
other financing for the project should be provided and should include an
explanation and verification that an assessment by the association is not
feasible along from letters from private lenders or other evidence
indicating lack of financing options.
I. The homeowner's association must be willing to enter into a development
agreement, which may include, but is not limited to, the following terms:
a. Establishment of a reserve fund
b. Staffing requirements
c. Annual reporting requirements
d. Conditions of disbursement
e. Required dues increases
f. Notification to new owners of levied fees
The improvements financed through the HIA should primarily be exterior
improvements and other improvements integral to the operation of the
project, e.g. boilers. In the case of a homeowner's association, the
improvements should be restricted to common areas. The improvements
52
must be of a permanent nature. The association must have a third party .
conduct a facility needs assessment to determine and prioritize the scope
of improvements.
K. HIA financing should not be provided to those projects that fail to meet
good public policy criteria as determined by the City Council, including:
poor project quality; projects that are not in accord with the
Comprehensive Plan, zoning, redevelopment plans and the City policies;
projects that provide no significant improvement to the neighborhood
and/or the City; and projects that do not provide a significant increase in
the tax base and/or prevent the loss of tax base.
L. The City Council reserves the right to deny fimding for specific
improvements if they are determined not to be in keeping with the intent
of the policy.
M. The financial structure of the project should receive a favorable review by
the City's Financial Advisor and Bond Counsel. The review will include a
review of performance and level of outstanding debt of previous HIAs.
N. The average market value of units in the: association should not exceed the
maximum home purchase price for existing homes under the State's first
time homebuyer program.
IV. RESPONSIBILITY
The Community Development Department shall have primary responsibility
for implementation and'coordination of this policy.
V. AUTHORITY
The City of Eagan has the authority to establish HIAs under 1994 Minnesota
laws, Chapter 587, Article 9, Section 22 through 31, and extended in 2005,
M.S. 428A.21
Within the IRA, the City has the authority to:
A. Make housing improvements
B. Levy fees and assessments
C. Issue bonds to pay for improvements
The City Council has the authority to review each FHA application which
includes scope of improvements, association's finances, long-term financial
plan, and at least 51% membership support.
Date of Approval:
Signed:
Pat Geagan, Mayor
315
Agenda Information Memo
Eagan City Council Meeting
Consent Agenda
October 3, 2006
L. AUTHORIZE PREPARATION OF SHORT TERM LEASE FOR ARMFUL OF LOVE
PROGRAM AT CEDARVALE MALL
ACTION TO BE CONSIDERED:
To authorize the preparation of short term lease agreement for Community Action Council — Armful of
Love Program at Cedarvale Mall.
FACTS:
➢ The City of Eagan purchased the Cedarvale Mall on September 1, 2006. A number of the
businesses in the mall have relocated to their new sites and space is vacant at the mall.
A While the City does not intend to release the property for general use, it has received a request
from the Community Action Council to house its annual Armful of Love gift donation program in
one of the vacant spaces. The space would be required from late October through the Christmas
holiday:
Staff is asking for Council consideration of this short term use of the former ISD 191 space
through the preparation of a short term lease that would cover basic costs and provide for liability
insurance by the CAC. Approval of the lease would be considered by the Council at its meeting
of October 17, but authorization at this time would permit the CAC to begin formalizing its plans
and communications regarding the location of the program for the upcoming holiday season.
ATTACHMENTS:
None.
3�-
Agenda Memo'
October 3, 2006 City Council Meeting
M. AWARD CONTRACT TO HARRIS CONTRACTING COMPANY
FOR THE PURPOSE OF INSALLING ADDITIONAL ENERGY SAVING
ADJUST THE APPROVED 2007 BUDGET.
ACTION TO BE CONSIDERED:
Award a contract to Harris Contracting Company to install additional energy saving equipment at
the Eagan Civic Arena, authorize the Mayor to sign the appropriate documents and adjust the
approved 2007 budget.
FACTS:
• In 2005 an energy audit was completed by Harris Companies in conjunction with Dakota
Electric and Aquila Natural Gas Services to review the efficiency of equipment at the Civic
Arena.
• The audit was designed to identify ways in which the City of Eagan could make
improvements to the building, change operations or procedures to improve the energy
efficiency, and to save dollars by reducing operating costs.
• Three projects were approved by the Council for implementation and.inclusion in the 2006
budget to capture the benefits of the energy audit and take advantage of multiple rebates
offered by the utility companies.
• As part oft he 2007 budget review the Council was made aware of the need to replace the
hot water heaters in the Civic Arena. The equipment (originally scheduled to be replaced in
2005) was included in the 2007 budget with at a projected expenditure of $6,000.
• The 2007 budget narrative noted that Harris Companies was completing an analysis relating
to the proposed replacement of the water heaters which would reveal more detailed costs,
any potential rebates and guaranteed paybacks.
• Harris' analysis suggests installing a new domestic hot water system that would: '
o Allow heat exchangers to convert heat in a closed loop to extend the life of the
equipment.
o Provide a life expectancy of 20 years.
o Allow the fill time for Zambonis to be,V2 the time currently needed.
o Allow 24 square feet of empty space in the west mechanical room.
o Provide 94% efficiency versus existing system�at 88% with 30% heat loss from
storage drum.
o Be eligible for up to. $3,000 in rebates.
o Would provide a guaranteed pay -back on investment of 4 years or less.
• The cost for a proposed domestic hot water system integrated into the main heating plan
with funding consideration is:
o Cost for new domestic hot water system: $30,000
0 2007 approved budget expenditure to replace hot water heaters ( 6,000)
• The total cost for the domestic hot water system identified above will be $30,000. The
total rebates offered will be up to $3,000 for a net cost of $27,000.
• Of the $27,000, $6,000 was budgeted in 2007 under renewal and .replacement to replace
the hot water heaters. The balance of the expenditures is proposed to be funded through
retained earnings.
• There may additional cost savings of up to .$2,000 if this project is completed in
conjunction with the previously approved boiler and lighting projects.
• The addition of this improvement will certainly enhance the operation of the buildings
.as they currently exist and would remain beneficial if any expansion to the facility
would be considered in the near future.
• Harris Companies will monitor all of the energy efficiency improvements to ensure the
City of Eagan is achieving the cost savings projected and guaranteed.
ATTACFBMNTS:
• Project proposal on pages 1 through
A LINC Service ® Contractor
PROJECT AGREEMENT
FOR BUILDING ENVIRONMENTAL SYSTEMS
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Sep 06, 2006
P6P00726
BY AND BETWEEN:
Harris Companies Eagan Civic Arena
909 Montreal Circle AND 3870 Pilot Knob Road
Eagan MN 55122
St Paul, MN 55102
hereinafter CONTRACTOR I I hereinafter CUSTOMER
SERVICES WILL BE PROVIDED AT THE FOLLOWING LOCATION(S):
PROVIDE THE
Complete Domestic Hot Water System.
This New System will be integrated into the existing hot water process plant that
supplies the Wash water, the Zamboni's, and the heat for the ice rink and Comfort
heating coils in the building.
The project Scope includes:
1. Increasing size of New Boiler (purchase in Energy Contract) from 750 to 900
2. Adding a. 2nd -Boiler of 900,000 BTU's
3. Reusing pumps in system and adding additional pumps
4. Add Four Heat Exchangers (4) to system .
5. Demo of old Water Heaters in West Arena
6. Integrate piping from West Domestic Boiler area to Heat plant off East Arena
Continued on next page
As a condition of performance, payments are to be made on a progress basis. Invoice payment must be made within (10) days of receipt.
Any alteration or deviation from the above proposal Involving extra cost of material or labor will become.an extra charge over the sum stated
above. This proposal will become a binding Agreement only after acceptance by Customer and approved by an officer of Contractor as
evidenced by their signatures below. This agreement sets forth all of the terms and conditions binding upon the parties hereto; and no
person has authority to make any claim, representation, promise or condition on behalf of Contractor which is not expressed herein.
CONTRACTOR CUSTOMER
Signature (Sales Representative) Michelle Kuss Signature (Authorized Representa ve
Approved for Contractor:
Mark Vaughn
Signature Name krnn1w I ype)
Name & Title ime
Date Date
Harris Companies
3-1
LINC Service ® Contractor
PROJECT AGREEMENT TERMS'AND CONDITIONS
1. Customer shall permit Contractor free and timely access to areas and equipment, and allow Contractor to start and stop
the equipment as necessary to perform required services. All planned work under this Agreement will be performed during
the Contractor's normal working hours.
2. Contractor warrants that the workmanship hereunder shall be free from defects for thirty (30) days from date of
Installation. If any replacement part or Item of equipment proves defective, Contractor will extend to Customer the benefits
of any warranty Contractor. has received from the manufacturer. Removal and reinstallation of any equipment or materials
repaired or replaced under a manufacturer's warranty will be at Customer's expense and at the rates in effect.
3. Customer will promptly pay invoices within ten (10) days of receipt. Should a payment become thirty (30) days or more
delinquent, Contractor may stop all work under this Agreement without notice and/or cancel this Agreement, and the entire
Agreement amount shall become due and payable immediately upon demand.
4. Customer shall be responsible for all taxes applicable to the services and/or materials hereunder.
S. Any alteration to, or deviation from, this Agreement involving extra work, cost of materials or labor will become an extra
charge (fixed price amount to be negotiated or on a time -and -material basis at Contractor's rates then in effect) over the sum
stated in this Agreement.
6. In the event Contractor must commence legal action In order to recover any amount payable or owed to Contractor under
this Agreement, Customer shall pay Contractor all court costs and attorneys' fees Incurred by Contractor.
7. Any legal action against the Contractor relating to this Agreement, or the breach thereof, shall be commenced within
one (1) year from the date of the work.
S. Contractor shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or
materials, delay of carriers, strikes, including those by Contractor's employees, lockouts, civil or military authority, priority
regulations, Insurrection or riot, action of the elements, forces of nature, or by any cause beyond Its control.
9. To the fullest extent permitted by law, Customer shall Indemnify and hold harmless Contractor, its agent and employees
from and against all claims, damages, losses and expenses (Including but not limited to attorneys' fees) arising out of or
resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or
In part by an active or passive act or omission of Customer, anyone directly or indirectly employed by Customer, or anyone
for whose acts Customer may be liable, regardless of whether it is caused In party by the negligence of Contractor.
10. Customer shall make available to Contractor's personnel all pertinent Material Safety Data Sheets (MSDS) pursuant
to OSHA'S Hazard Communication Standard Regulations.
11. Contractor's obligation under this proposal and any subsequent contract does not include the Identification,' abatement
or removal of asbestos or any other toxic or hazardous substances, hazardous wastes or hazardous materials, or any
fungus(es) or spore(s); substance, vapor or gas produced by or arising out of any fungus(es) or spore(s); or any material,
product, building component or structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or
spore(s). In the event such substances, wastes and materials are encountered, Contractor's sole obligation will be to notify
the Owner of their existence. Contractor shall have the right thereafter to suspend its work until such substances, wastes
or materials and the resultant hazards are removed. The time for completion of the work shall be extended to the extent
caused by the suspension and the contract price'equitably adjusted.
Contractor expressly disclaims any and all responsibility and liability for the indoor air quality of the customer's facility,
including without limitation, injury or illness to occupants of the facility or third parties, or any damage to the customer's
facility, arising out of or in connection with the Contractor's work under this agreement, including without limitation any
Illness, Injury, or damage resulting in any manner from any fungus(es) or spore(s), any substance, vapor or gas produced
by or arising out of any fungus(es) or spore(s), or any material, product, building component or structure that contains,
harbors, nurtures or acts as a medium for any fungus(es) or spore(s).
12. UNDER NO CIRCUMSTANCES, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), EQUITY OR
OTHERWISE, WILL CONTRACTOR BE RESPONSIBLE FOR LOSS OF USE, LOSS OF PROFIT, INCREASED OPERATING OR
MAINTENANCE EXPENSES, CLAIMS OF CUSTOMER'S TENANTS OR CLIENTS, OR ANY SPECIAL, INDIRECT OR CONSEQU
DAMAGES.
Harris Companies
ow
A L/NC Service ® Contractor
SUPPLEMENT TO PROJECT AGREEMENT PAGE 1
PROJECT AGREEMENT FOR ENVIRONMENTAL SYSTEMS
ii P�oposa� Date troposa�
Number
Agreem'enti Ion
Sep 06, 2006
P6P00726
-CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER (continued):
7. Reusing two existing tanks
8. Additional Glycol to fill to required level
9. Necessary Control Valves
10. Venting of 2nd Boiler
11. Building a closed loop in Heating system w/ Expansion tank and air separator
12. Re -use and or add RPZ's as necessary
13. Labor for installation of Closed loop system
14. Prints showing changes to system, and drawings of new system
Not Included:
Over Time Labor
Asbestosis Removal
Features of New System
A. You will always have redundancy for all hot water uses
B. Your system for Domestic Hot Water is now heated Indirectly. You will not have
the same conditions like premature Hot Water Heater life, and safety concerns..
C. Your system will be a closed loop heating,system with expansion tank and Air
Separator, whereby air that exists in an open system (like you have* now) will. not
deteriorate the heat exchangers. Your boiler now will have a normal life of 15-20 years.
By replacing a Boiler for Boiler now, without changing the engineering of the system
would not eliminate the culprit of reducing the 'life expectancy' of the system.
D. The new system reduces your fill time from 30 minutes to 15 minutes! Eight
Re -surfacing rounds on both area's is 8*2*15 (minutes saved)=240 minutes.
240 minutes / 60 minutes in an hour is 4 hours saved per day in labor!
E. You have Open Space in the West Arena where Domestic Heating Equip. was!
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
Cps
YtfH
A LINC Service ® Contractor
SUPPLEMENT TO PROJECT AGREEMENT PAGE I -
PROJECT AGREEMENT FOR ENVIRONMENTAL SYSTEMS
CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER (continued):
Cost of New Domestic Hot Water system integrated into main Heating plant is:
Thirty Thousand dollars and no/XX ..........................................$30,000.00
Deducts will be given on a T&M basis for efficiency gains of completing the jobs
at the same time, as they, are dependent upon one another.
Deducts for Efficiency gain will be measured during piping.
They could be as much as $1,000-3,000.00.
Rebate for Domestic Hot Water System is $2,000.00--3,000.00.
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
Ffil U
r
Agreement„Noy
F,
Sep 06,, 2006
P6P00726
CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER (continued):
Cost of New Domestic Hot Water system integrated into main Heating plant is:
Thirty Thousand dollars and no/XX ..........................................$30,000.00
Deducts will be given on a T&M basis for efficiency gains of completing the jobs
at the same time, as they, are dependent upon one another.
Deducts for Efficiency gain will be measured during piping.
They could be as much as $1,000-3,000.00.
Rebate for Domestic Hot Water System is $2,000.00--3,000.00.
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
A LINC Service ® Contractor �—
SUPPLEMENT TO PROJECT AGREEMENT PAGE 1
PROJECT AGREEMENT FOR ENVIRONMENTAL SYSTEMS
Proposal Date
Proposal Number ,
Agreement Ido.
Sep 06, 2006
P6P00726
CONTRACTOR WILL PROVIDE THE FOLLOWING.TO CUSTOMER (continued):
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
A LINC Service* Contractor --
Recommended Solutions Worksheet
(Contractor) will provide for the complete v0 Design/Engineering and r❑ Installation
r❑ Replacement M Modification 0 Retrofit/Repair of the following environmental system(s):
Location: Eagan Civic Arena West Arena Domestic Hot Water plant, and the main boiler Roon
Component(s):
Specifications:
Installation of a closed loop system in the Hot Water Plant.
Heat Exchangers will be used, in lieu of open tanks and direct fire in line with water heating.
Included in this proposal we have provided for the following:.
Complete engineering and updating of drawings
V Complete project management
Delivery of all equipment to your facility
r Complete installation of the above systems)
Final Adjustment and Calibrations
r One (1) year warranty on parts, material and labor
Systems training program
Preventive maintenance agreement
Consideration for your long-term facility Investment plan
We have not included:
r Cutting, patching, painting
Electrical wiring
Setting of valve bodies or wells
r Air balancing
Setting of dampers
Preventive maintenance agreement
17071 Any work not specifically stated In this proposal
Insulation
Concrete Pad
Roof Sealing
Equipment Disposal
V Concrete Pad
Roof Sealing
V Asbestos Removal
When completed this program will provide your organization with:
V Reduced operating expenses Reduced legal exposure
v Investment protection r Peace of mind
Improved comfort conditions
Improved Indoor Air Quality
Improved environmental control
Harris Companies
4 Z -
9
Agenda Memo
October 3, 2006 City Council Meeting
N.. ACCEPT DONATION OF PERENNIAL PLANT(S) TO BE PLACED IN
CENTRAL PARK.
ACTION TO BE CONSIDERED:
Accept a donation of $200 to be used to place perennial plants or a tree in Central Park.
FACTS:
• The City Council formalized a donation policy and gift book'to allow for the donation of
specific items that people might consider to be incorporated within City of Eagan parks.
• The Parks and Recreation office was approached to see how a work group .might be able .
to donate perennial plants or a tree in memory of an Eagan resident's family member.
• The donation of $200 was identified with a request for the plant(s) to be placed
somewhere within Central Park.
• Forestry Supervisor Hove will identify an appropriate location and plant species that will
enhance the overall character of Central Park.
• Upon acceptance of the donation by the City Council, Supervisor Hove will make
arrangements for the purchase and installation of the plant(s) in accordance with the
donor's gift.
ATTACIMIENTS:
• None
43
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
O. TOBACCO LICENSE FOR JACOUE JOHNSON
EAGAN CITGO — 4205 NICHOLS ROAD
ACTION TO BE CONSIDERED:
To approve a tobacco license for Jacque. Johnson, selling under the name of Eagan Citgo at
4205 Nichols Road, Eagan.
FACTS:
• Jacque J. Johnson has applied for a license'to sell tobacco products at 4205
Nichols Road under the name of Eagan Citgo
• All requirements of the application have been met and fees have been paid
• The Police Department has reviewed the application and sees no reason to deny
ATTACHMENTS: (0)
(The application is available for review in the Administration Department.)
44
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
P. TOBACCO LICENSE FOR KAKU INVESTMENTS. INC
GO FOR IT GAS — 4206 NICHOLS ROAD
ACTION TO BE CONSIDERED:
To approve a tobacco license for Kaku Investments, Inc., selling under the name of Go For It
Gas at 4206 Nichols Road, Eagan, subject to approval by the Police Department.
FACTS:
• Mr. Osman Musani has applied for a license to sell tobacco products at 4206
Nichols Road under the name of Go For It Gas
• All requirements of the application have been met and fees have been paid
• The Police Department is in the process of reviewing the application
ATTACHMENTS: (0)
(The application is available for review in the Administration Department.)
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
A. PROJECT 932, WHISPERING WOODS ADDITIONS/ SLATER ACRES/
SLATER ROAD
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 932
(Whispering Woods Additions/ Slater Acres/ Slater Road - Street Overlay Improvements)
and authorize its certification to Dakota County for collection.
FACTS:
• Project 932 provided for the bituminous overlay of the streets within the Whispering
Woods Additions/ Slater Acres, and Slater Road.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 10% less than the estimated benefit amounts that
were presented at the original Public Hearing December 20, 2005.
• All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. One written objection has been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 154 parcels (70 R-1 Single -Family, 65 Townhomes, 1 City Park, and
18 Commercial/ Industrial) being assessed, one resident representing two properties .
attended the meeting.
• The resident objects to the assessment of his two parcels (10-03100-012-51 & 10-
69200-090-00) as two single-family lot equivalents because there is only one house
(2275 James Street) located on the two properties. Both lots are proposed to be
assessed in accordance with the City Special Assessment Policy, which provides for
the special assessment of lot equivalents.
ATTACHMENTS:
• Final Assessment Report, page 41 through 5q
• Resident Objection Letter, page_
FINAL ASSESSMENT HEARING
PROJECT PUBLIC HEARING DATES
Number: Project 932 Assessment: October 3, 2006
Name: Slater Road/ Whispering Woods/ Slater Acres/ Project Approval Date: December 20, 2005
Oak Cliff Ponds Additions
Mill & Overlay
Final Feasibility
Rate Report Units
SANITARY SEWER
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/tragk
WATER .
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
❑ WAC
Final Feasibility
Rate Report Units
STORM SEWER
❑ Trunk
OTHER
STREET
STREET LIGHTS
❑ Service Pair
❑
Gravel Base
0
Surfacing/ Signs
Direct Access
Contract Number of
Interest
Amount
City
Single Family
$581.79
657
/ Lot
06-03 154
Neighborhood Park
$7.17
$6.99
/ f.f.
Comm & Indust
$14.34
$16.23
/ f.f.
(F.R. = Feasibility Report)
Indirect Access
Single Family
$103.56
117
/ Lot
Comm & Indust
$100.40
113
/Lot
❑
Multi Family Equiv.
❑
CA Equiv.
®
Driveway
$0
$11,470
/ each
None Constructed
OTHER
STREET LIGHTS
❑ Service Pair
❑ Installation
❑ Energy Charge
Contract Number of
Interest
Amount
City
Number Parcels
Terms Rate.
Assessed
Financed
06-03 154
5 Years 5.50%
$104,490 F.R.
$209.690 F.R.
$83,069.27
$180,769.93
(F.R. = Feasibility Report)
--City of Eap Me
To: Mayor and City Council
From: Russ Matthys, City Engineer
Date: September 18, 2006
Subject: Final Assessment Roll, Project 932
Slater Road/ Whispering Woods/ Slater Acres/ Oak Cliff Ponds Additions - Street Overlay
At the public hearing on December 20, 2005, the City Council ordered Project 932, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
numerous streets within the Slater Road/ Whispering Woods/ Slater Acres/ Oak Cliff Ponds Additions neighborhood, and
replacement of curb and gutter along the same streets as needed. In the feasibility repoM,it was proposed to assess 50% of
the street overlay and signage improvements in accordance with the City Special Assessment Policy. The improvements
were completed under Contract 06-03., The following information was used in the preparation of the assessment roll for
Project 932.
I. PROJECT COST
The construction cost includes the ainount of $197,772.81 paid to the contractor for the construction of the improvements
and the cost of the installation of traffic and street signage ($4,680.82) by City forces. Other costs including engineering,
design, contract management; inspections, financing, legal, bonding, administration, and other totaling $66,066.39 were
incurred resulting in an improvement and project cost of $263,839.20. The detail of these other costs is provided on
Schedule I. These other costs are allocated to the improvements constructed in order, to determine the cost of each
improvement and the assessment rate.
CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY
IMPROVEMENT COST COST REPORT
Street Resurfacing/ Sign
Replace $151,004.50 $50,443.35 $201,447.85 $227,910
Curb & Gutter Repair
46,768.31
1.5,623.04
62,391.35
$86,270
Totals
$197,772.81
$66,066.39
$263,839.20
$314,1.80
II. ASSESSMENTS
A. TRUNK ASSESSMENTS
No trunk assessments for utilities were proposed in -the feasibility report, therefore, none are proposed in this assessment
roll.
1
B. STREET E%IPROVEMENTS
The costs of the street overlay and street signage improvements were computed using the following unit prices
and quantities:
1. 32' Wide Bituminous Street Overlay
2. 44' Wide Bituminous Street Overlay - Slater Road
ITEM
UNIT
QTY
UNIT
EXTENDED
ITEM
UNIT,
QTY
PRICE
COST
Mobilization
L.S.
1.
$200.00
$200.00
Mill bituminous surface
Sq. Yd.
5952.
1.32
7,856.64
Bituminous mat. for tack coat
Gal.
775
1.50
1,162.50
Wear Course Mixture
Ton
1421.85
38.10
54,172.31
Traffic control
L. S.
1
630.00
630.00
Adjust water valve box - riser
Each
4
75.00
300.00
Repair gate valve top
Each
2
143.00
286.00
Adjust manhole frame & casting
Each
3
295.00
885.00
Adjust manhole casting - riser
Each
6
118.13
708.78
Remove & Replace manhole casting
Each
2
530.00
1,060.00
Traffic signs
L.S.
1
4,680.82
4,680.82
SUBTOTAL
L.F.
3536
0.40
$71,942.05
Other costs @33.41 % .
S.Y.
32
1.05
24,03 5.84
Mill & Overlay/ Street Sign Cost
L.S.
1
630.00
.$95,977.89
2. 44' Wide Bituminous Street Overlay - Slater Road
ITEM
UNIT
QTY
UNIT
PRICE
EXTENDED
COST
Mobilization
L.S.
1
$1,430.00
$ 1,430.00
Mill Bituminous Surface
S.Y.
4910
1.21
5,941.10
Wearing Course Mix
Ton
1902.73
34.40
65,453.91
Bit Material for Tack Coat
Gal
1050
1.50
1,575.00
Adjust Water Valve Box
Each
0
75.00
0.00
Repair Gate Valve Top
Each
0
143.00
0.00
Repair Gate Valve Mid
Each
0
200.00
0.00
Adjust MH Frame & Casting
Each
1
295.00 ..
295.00
Remove & Replace MH Casting
Each
1
530.00
530.00
Adjust MH Casting
Each
2
128.00
256.00
4" Solid Line White - Epoxy
L.F.
7140
0.19
1,356.60
12" Solid Line White - Epoxy
L.F.
.20
7.35
147.00
4" Double Solid Line Yellow -Epoxy
L.F.
3536
0.40
1,414.40
Zebra Crosswalk White - Epoxy .
S.Y.
32
1.05
33.60
Traffic Control
L.S.
1
630.00
630.00
2
SUBTOTAL
Other costs @33.41%
Mill & Overlay Cost
$79,062.45
26,414.76
$105,477.21
C. IMPROVEMENT AND ASSESSMENT RATES
The assessable properties within the project area include a mixture of low=density residential, commercial and
offices. The improvement costs and assessment rates for the various properties are computed as follows:
1. LOW-DENSITY RESIDENTIAL PROPERTY
DESCRIPTION RATIO IMPROVEMENT
COSTS PROPORTIONAL COSTS
32. Foot Wide 1/1 $95,977.89 $95,977.89
44 Foot Wide 32/44 $105,477.21 $76,710.70
$172,688.59
IMPROVEMENT COST ASSESSABLE
32' EQUIVALENT PORTION
$172688.59 X 50%
a. Low -Density Residential Property with Direct Driveway Access
The assessment rate was computed on a per lot basis.
TOTAL FRONTAGE
RESIDENTIAL - DIRECT
6,625 F.F.
ASSESSABLE COST
RESIDENTIAL - DIRECT
$40,725.54
PROJECT FRONTAGE
14,046 F.F.
TOTAL SINGLE FAMILY
LOTS
70 Lots
b. Low -Density Residential Property with Indirect Driveway Access
The assessment rate was computed on a per lot basis.
TOTAL FRONTAGE
RESIDENTIAL - INDIRECT
1,095 F.F.
ASSESSABLE COST
RESIDENTIAL - INDIRECT
PROJECT FRONTAGE
14,046 F.F.
TOTAL SINGLE FAMILY
LOTS
$6,731.24 65 Lots
ASSESSABLE COST
RESIDENTIAL
$86,344.29
RESIDENTIAL - DIRECT
FRONTAGE %
47.2%
ASSESSMENT RATE
RESIDENTIAL - DIRECT
$581.79/Lot
RESIDENTIAL - INDIRECT
FRONTAGE %
7.8%
ASSESSMENT RATE
RESIDENTIAL - INDIRECT
$103.56/Lot
c. Neighborhood Park Property with Direct Driveway Access
The assessment rate was computed on a frontage basis.
TOTAL FRONTAGE PROJECT FRONTAGE
NH PARK - DIRECT
780 F.F. 14,046 F.F.
ASSESSABLE COST
NH PARK - DIRECT'
$5,593.58
2. COMMERCIAL/INDUSTRUL PROPERTY
IMPROVEMENT COST
C/I PROPERTY
ASSESSABLE
PORTION
$201,455.10 X 100%
a. CommerciaVIndustrial Property with Direct Driveway Access
The assessment rate was computed on a frontage basis.
TOTAL FRONTAGE
C/I - DIRECT
2,051 F.F.
ASSESSABLE COST
C/I - DIRECT
$29,416.52
PROJECT FRONTAGE
14,046 F.F.
b. Commercial/Industrial Property with Indirect Driveway Access
The assessment rate was computed on a per lot basis.
TOTAL FRONTAGE
C/I -INDIRECT
42 F.F.
TOTAL C/I - INDIRECT
LOTS
6 Lots
D. ASSESSMENT TERMS
ASSESSMENT RATE
C/I - DIRECT
$14.34/F.F.
NEIGHBORHOOD PARK
FRONTAGE %
5.6%
ASSESSMENT RATE
NH PARK.- DIRECT
$7.17/F.F.
ASSESSABLE COST
C/I PROPERTY
$201,455.10
C/I - DIRECT
FRONTAGE %
14.6%
ASSESSMENT RATE
C/I - DIRECT
$14.34/F.F.
ASSESSABLE COST
C/I - INDIRECT
$602.39
ASSESSMENT RATE
C/I -INDIRECT
$100.40/Lot
The assessments are proposed for a term of 5 years. The interest rate is 5.50%'per annum on the unpaid balance.
51
III, CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT
IMPROVEMENT
COST
ASSESSMENT
REVENUE
CITY
(RESPONSIBILITY
Street Resurfacing/ Signs
$201,447.85
$83,069.27
($118,378.58)
Curb & Gutter Repair
62.391.35
62391.35
Total
$263,839.20
$83,069.27
($180,769.93)
FUND
AMOUNT
Major Street Fund
$180,769.93 .
Russ Matthys, P.E.
Reviewed
Public Vv46iks Department
4? -7-0(.
Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
Dated
3
sz
CLIFF ROAD
7',
1/, 2290
3333 C) 19 0 2260 61
2250 QD
4600
Ak A,
01
F.
OAK CLIFF (P
7 th ADDITION %
2270
2280 "Olk
0,9T
0 � 0
K
0 WYN WERE
L
4640
4662
4666
4670
4674
1678
4682,
4686
A
2223 I n4�90 I 0 \
ASSESSMENT LEGENDSLATER
G
COOS
OVERLAY IMPROVEMENT
-5
0 ACRES
.
PARK
780' F.F.)
0
$ 103.56 /Lot - Single Family - Indirect Access
I \1 JAMES ST.
$ 581.79 / Lot - Single Family - Direct Access
A
$ 100.40 / Lot - Comm./Ind. - Indirect Access
41 LL- 2180
1204
95'
$ 14.34 / F.F. - Comm./Ind. - Direct Access
2200 2196 2192 2188
48
(780')
$ 7.17 F.F. -. Neighborhood Park
4 00
0
ASSESSMENT AREA
5
il-1-04
Whispering Woods Slater Acres Slater Rd.
My of Eap
Assessment Map
53
Engineering Department
City Project 932
® ;� K tT1 c s %a�;'�r. a'�,'.t°•�rYr'�'Y�,4sk'�'a""t.Yry;�T'. t"`
47972180.
✓ 7C_ R
2200 2196 2192 J 2184 * ake
fl 2188:
4803
4805* 4807 4800 O�
��N Q ..* 2215 * v
` \ _ » e;.
Off.,. �
ISPERING TR. * 2225 ;µ,,, 2200
613,
Y' L
22
2245 0 ..:.*'2210 2170 ,
�.. 2226.
• 2160 , 4816 �� 2255
_ 2230
2265
4820 C`
'4818 SLATER * CR 2150
r� 2240
<" 4824 2250
®4B 7 62 2275 2600 �O
SEASONS 41872
4887 2270
�'V �Sp
4859,__6�6 "G 1,,',. 4870 � 4891 � . � V� .
gD
tiq * 4890 88
I to �, 4895._ - .•_.694
tt o, 4893
89
21
220_.199;.._. 0
4863 4gg9'. S70R LAND - 11,D] . 2195 }19
ASSESSMENT LEGEND
* 2206 � I
OVERLAY IMPROVEMENTCEDAR HEIGHTS
® ® 4909
o $103.56 / Lot - Single Family - Indirect Access
4913
$ 581.79 /Lot -Single Family -Direct Access
MARY
$100.40 / Lot - Comm./Ind. - Indirect Access
355' $14.34 / F.F. - Comm./Ind. -Direct Access
( 780') $7.17/F.F. - Neighborhood Park ®® Assessment , Area
9-22-06
Whispering Woods / Slater Acres / Slater Rd.
City Of Eap Assessment Map
Engineering Department City Project 932 5�
N _ ' r`'4782
I 4783
7
I
W--
W
E I
I ®
y
74
S� Sc.I
JPME
OAK CLIFF
SLATER
NO SCALE —
OUTLOT
ACRES
I
PARK
:• `:
780' F.F.)
r
JAMES ST.
® ;� K tT1 c s %a�;'�r. a'�,'.t°•�rYr'�'Y�,4sk'�'a""t.Yry;�T'. t"`
47972180.
✓ 7C_ R
2200 2196 2192 J 2184 * ake
fl 2188:
4803
4805* 4807 4800 O�
��N Q ..* 2215 * v
` \ _ » e;.
Off.,. �
ISPERING TR. * 2225 ;µ,,, 2200
613,
Y' L
22
2245 0 ..:.*'2210 2170 ,
�.. 2226.
• 2160 , 4816 �� 2255
_ 2230
2265
4820 C`
'4818 SLATER * CR 2150
r� 2240
<" 4824 2250
®4B 7 62 2275 2600 �O
SEASONS 41872
4887 2270
�'V �Sp
4859,__6�6 "G 1,,',. 4870 � 4891 � . � V� .
gD
tiq * 4890 88
I to �, 4895._ - .•_.694
tt o, 4893
89
21
220_.199;.._. 0
4863 4gg9'. S70R LAND - 11,D] . 2195 }19
ASSESSMENT LEGEND
* 2206 � I
OVERLAY IMPROVEMENTCEDAR HEIGHTS
® ® 4909
o $103.56 / Lot - Single Family - Indirect Access
4913
$ 581.79 /Lot -Single Family -Direct Access
MARY
$100.40 / Lot - Comm./Ind. - Indirect Access
355' $14.34 / F.F. - Comm./Ind. -Direct Access
( 780') $7.17/F.F. - Neighborhood Park ®® Assessment , Area
9-22-06
Whispering Woods / Slater Acres / Slater Rd.
City Of Eap Assessment Map
Engineering Department City Project 932 5�
Combined Assessment Roll
Project Number 1OP932
PID
Addition Name
10-03100-01
Section 31
10-03100-01
Section 31
10-03100-04
Section 31
10-12450-01
Awad Addition
10-12450-02
Awad Addition
10-16725-01
Cedar Heights .
10-16725-02
Cedar Heights
10-19875-01
Deer Rest Pond Addition
10-19875-02
Deer Rest Pond Addition
10-53550-01
Oak Cliff
10-53550-02
Oak Cliff
10-53550-03
Oak Cliff
10-53550-04
Oak Cliff
10-53550-05
Oak Cliff
10-53550-05
Oak Cliff
10-53550-06
Oak Cliff
10-53550-07
Oak Cliff
10-53552-01
Oak Cliff 3rd
10-53555-01
Oak Cliff 6th Addition
10-53556-01
Oak Cliff 7th Addition
10-53557-01
Oak Cliff 8th Addition
10-53558-01
Oak Cliff 9th Addition
10-53558-02
Oak Cliff 9th Addition
10-53575-01
Oak Cliff Pond
10-53575-01
Oak Cliff Pond
10-53575-01
Oak Cliff Pond
10-53575-01
Oak Cliff Pond
10-53575-02
Oak Cliff Pond
10-53575-02.
Oak Cliff Pond
10-53575-02
Oak Cliff Pond
10-53575-02
Oak Cliff Pond.
10-53575-03
Oak Cliff Pond
10-53575-03
Oak Cliff Pond
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance
$100.40
$113.00
$12.60
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
.$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$5,592.60.
$5,450.00
($142.60)
$6,352.62
$7,190.00
$837.38.
$2,595.54
$14,521.00
$11,925.46
$100.40
$113.00
$12.60
$100.40
$113.00
$12.60
$100.40
$113.00
$12.60
$4,459.74
$5,048.00
$588.26
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
.$117.00
$13.44
$103.56
$117.00
$13.44
Page 1 of 5
55
N
W E
S
NO SCALE
d.
4870
'4782
2215 k.13
48890!Y
2v'•:'
HISPERING TR.
809`
*
ZS1 69
8 4782
2200;
4663 ., 4899 STOR ND' RD. k 2195
813..
*,aIa °£ sr.:
786
ASSESSMENT LEGEND * 1
2206
OVERLAY, IMPROVEMENT CEDAR HEIGHTS
®
µ*7
2235
`. ... 220,
• $103.56 / Lot - Single Family - Indirect Access
2170
4913
*. $ 581.79 / Lot - Single Family - Direct Access
MARY
LT
0
790
®®
48162255
2230
( 780') $ 7.17 / F.F. - Neighborhood Park ®® Assessment Area
9-22-06
jPM�
�,`�
2265`
OAK CLIFF
SLATER
2150
m
4824
OUTLOT
ACRES
Y
82
PARK
y
780' F.F.)
SEASONS
"4,872
JAMES ST
��y�C. 484 �OG
�
R
4797!h
✓
�O *
4887 W 2270
`*
* 1
'*--
2180 Sx
2200
2196
21922
88
2184
*
`
v04805*-
4807 4800
d.
4870
,aa4N
'goo/
2215 k.13
48890!Y
2v'•:'
HISPERING TR.
809`
*
ZS1 69
0 2225 7
2200;
4663 ., 4899 STOR ND' RD. k 2195
813..
*,aIa °£ sr.:
ASSESSMENT LEGEND * 1
2206
OVERLAY, IMPROVEMENT CEDAR HEIGHTS
®
µ*7
2235
`. ... 220,
• $103.56 / Lot - Single Family - Indirect Access
2170
4913
*. $ 581.79 / Lot - Single Family - Direct Access
MARY
o� 2245
2210
2160
48162255
2230
( 780') $ 7.17 / F.F. - Neighborhood Park ®® Assessment Area
9-22-06
Adftk
�,`�
2265`
City of EakaII
2150
r 4818 S LATER ACR
2240 .
4824
City Project 932 5�
82
2275 260 �O
SEASONS
"4,872
��y�C. 484 �OG
�
R
4887 W 2270
SSP
:^ 4859.-
�/�/O
4870
,aa4N
'goo/
48890!Y
ZS1 69
* 199
4663 ., 4899 STOR ND' RD. k 2195
v c''t'79
*,aIa °£ sr.:
ASSESSMENT LEGEND * 1
2206
OVERLAY, IMPROVEMENT CEDAR HEIGHTS
®
4909
• $103.56 / Lot - Single Family - Indirect Access
4913
*. $ 581.79 / Lot - Single Family - Direct Access
MARY
A $100.40 / Lot - Comm./Ind. - Indirect Access
355' $14.34 / F.F. - Comm./Ind. - Direct Access
( 780') $ 7.17 / F.F. - Neighborhood Park ®® Assessment Area
9-22-06
Adftk
Whispering Woods / Slater Acres / Slater Rd.
City of EakaII
Assessment Map
Engineering Department
City Project 932 5�
Combined Assessment Roll
Project Number 1OP932
PID
Addition Name
10-53575-03
Oak Cliff Pond
10-53575-03
Oak Cliff Pond
10-53575-04
Oak Cliff Pond ,
10-53575-04
Oak Cliff Pond
10-53575-04
Oak Cliff Pond
10^53575-04
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-07
Oak Cliff Pond
10-53575-07
Oak Cliff Pond
10-53575-08
Oak Cliff Pond
10-53575-08
Oak Cliff Pond
10-53575-09
Oak Cliff Pond
10-53575-09
Oak Cliff Pond
10-53575-10
Oak Cliff Pond
10-53575-10
Oak Cliff Pond
10-53575-11
Oak Cliff Pond
10-53575-11
Oak Cliff Pond
10-53575-12
Oak Cliff Pond
10-53575-12
'Oak Cliff Pond
10-53575-13
Oak Cliff Pond
10-53575-13
Oak Cliff Pond
10-53575-14
Oak Cliff Pond
10-53575-15
Oak Cliff Pond
10-53575-16
Oak Cliff Pond
10-53575-17
Oak Cliff Pond
10-53576-01
Oak Cliff Pond 2nd Add
10-53576-01
Oak Cliff Pond 2nd Add
Proposed
Pending
Assessment
Assessment
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
.$1117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56.
$117.00
$103.56
$117.00
$103.56
$117.00
Variance
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13:44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
Tuesday, September 26, 2006 Page 2 of 5
Combined Assessment Roll
Project Number
PID A
10-53576-01 O
10-53576-01 O
10-53576-02 O
10-53576-02 O
10-53576-02 O
10-53576-03 O
10-53576-03 O
10-53576-03 O
10-53576-04 O
10-53576-04 O
10-53576-04 O
10-53576-05 O
10-53576-05 O
10-53576-05 O
10-53576-06 O
10-53576-06 O
10-53576-07 O
10-53576-07 O
10-53576-08 O
10-53576-09 O
10-53576-10 O
10-58650-01 P
10-58650-02 P
10-65870-01 S
10-65870-02 S
10-65870-03 S
10-85870-04 S
10-65870-05 S
10-65870-06 S
10-69200-01 S
10-69200-02 S
10-69200-03 S
10-69200-04 S
10-69200-05 S
1OP932
ddition Name
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
rairie Oaks
rairie Oaks
t Charles Wood
t Charles Wood
t Charles Wood
t Charles Wood
t Charles Wood
t Charles Wood
laters Acres
laters Acres
laters Acres
laters Acres
laters Acres
Proposed
Pending
Assessment
Assessment
Variance
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
'$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$6,166.20
$6,979.00
$812.80
$4,760.88
$5,388.00
$627.12
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
• $657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
Tuesday, September 26, 2006 Page 3 of 5
Combined Assessment Roll
Project Number IOP932
Proposed
Pending
PID
Addition Name
Assessment'
Assessment
Variance
10-69200-06
Slaters Acres
$581.79
$657.00
$75.21
10-69200-09
Slaters Acres
$581.79
$657.00
$75.21
10-69200-10
Slaters Acres
$581.79
$657.00
$75.21
10-69200-11
Slaters Acres
$581.79
$657.00
$75.21
10-69200-12
Slaters Acres
$581.79
$657.00
$75.21
10-69200-13
Slaters Acres
$581.79
$657.00
$75.21
10-69200-14
Slaters Acres
$581.79
$657.00
$75.21
10-69200-15
Slaters Acres
$581.79
$657.00
$75.21
10-83568-01.
Wentworth Park
$731.34
$828.00
$96.66
10-83568-02
Wentworth Park
$731.34
$828.00
$96.66
10-83568-03
Wentworth Park
$731.34
$828.00
$96.66
10-83568-04
Wentworth Park
$731.34.
$828.00
$96.66
10,83568-05
Wentworth Park
$731.34
$828.00
$96.66
10-83568-06
Wentworth Park
$731.34
$828.00
$96.66
10-83568-07
Wentworth Park
$731.34
$828.00
$96.66
10-83950-01
Whispering Woods
$581.79
$657.00
$75.21
10-83950-02
Whispering Woods
$581.79
$657.00
$75.21
10-83950-03
Whispering Woods
$581.79
$657.00
$75.21
10-83950-04
Whispering Woods
$581.79
$657.00
$15.21
10-83950-05
Whispering Woods
$581.79
$657.00
$75.21
10-83950-06
Whispering Woods
$581.79
$657.00
$75.21
10-83950-07
Whispering Woods
$581.79
$657.00
$75.21
10-83950-08
Whispering Woods
$581.79
$657.00
$75.21
10-83950-09
Whispering Woods
$581.79
$657.00
$75.21
10-83950-10
Whispering Woods
$581.79
$657.00
$75.21
10-83951-01
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-02
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-03
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-04
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-05
Whispering Woods Second
$581:79
$657.00
$75.21
10-83951-06
Whispering Woods Second
$581.79
$657.00
$75.21
10-63951-07
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-08
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-09
Whispering Woods Second
$581.79
$657.00
$75.21
Tuesday, September 26, 2006 Page 4 of 5
Combined Assessment Roll
Project Number JOP932
PID
Addition Name
10-83951-10
Whispering Woods Second
10-83951-11
Whispering Woods Second
'. 10-83951-12
Whispering Woods Second
10-83951-13
Whispering Woods Second
10-83951-14
Whispering Woods Second
10-83951-15
Whispering Woods Second
10-83952-01
Whispering Woods Third
10-83952-01
Whispering Woods Third
10-83952-02
Whispering Woods Third
10-83952-03
Whispering Woods Third
10-83955-01
Whispering Woods Sixth
10-83955-01
Whispering Woods Sixth
10-83955-03
Whispering.Woods Sixth
10-83958-01
Whispering Woods Ninth
Summary for'SA Nbr' = 1OP932 (149 detail records)
Sum
Proposed
Assessment
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$81,159.89
Pending
Assessment
Variance
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$102,448.00 $21,288.11
Tuesday, September 26, 2006 Page 5 of 5
City of Eagan Paul Heitzman
3830 Pilot Knob Rd. 2275 James Ct.
Eagan, Minnesota Eagan, Mn. 55122
55122 651-890-2563
To: City Council
Re: Project 932 Slater Acres Street Improvement
Subject Letter of Objection concerning Assessment
Dear Sirs:
The final costs of this project'are in and are $582 for a single family
lot with direct access and $104 for a lot with indirect access. My home is unique
in that it is placed on a double lot with the property line going through the center
of the home.
Even though I have two lots, I cannot build on the second lot nor
sell it to have another home built on that lot. The setting pretty much precludes
that due to the setting of the home and the hilly terrain. Any change from the
current single home status would, require a re -platting of the property.
I would of course liketo pay only a single assessment for the
recapping of the street, but I think it would be fair enough if I paid for a "direct
access" fee for the portion of the home with the driveway, and have the second
lot considered "indirect access" and be assessed the lower "indirect access" fee.
This would make my fee $686 rather than the double assessment.
y Your
Pa ei n
�7
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
B. PROJECT 933, TOWNCENTRE DR/ O'LEARY LANE/ GOLFVIEW DR
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 933
(Town Centre Dr./ O'Leary Lane/ Golfview Drive - Street Overlay Improvements) and
authorize its certification to Dakota County for collection.
FACTS:
• Project 933 provided for the. bituminous -overlay of the 'streets within the Town Centre
Dr./ O'Leary Lane/ Golfview Drive area.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 10% less than the estimated benefit amounts that
were presented at the original Public Hearing January 17, 2006.
• All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. No written objections have been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 253 parcels (227 Condos, 5 R4 High Density Residential, and 21
Commercial/ Industrial) being assessed, no one attended the meeting.
ATTACHMENTS:
• . Final Assessment Report, pages 67.througl .
FINAL ASSESSMENT HEARING
PROJECT PUBLIC HEARING DATES
Number: Project 933 Assessment: October 3, 2006
Name: Town Centre Drive/ O'Leary Lane/ Golfview Project Approval Date: January 17, 2006
Drive
Mill & Overlay
Final Feasibility Final Feasibility
Rate Report Units Rate Report Units
SANITARY SEWER STORM SEWER
❑ Trunk ❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
WATER
STREET LIGHTS
STREET
❑ Service Pair
❑ Installation
❑ Trunk
❑
Gravel Base
❑ Energy Charge
❑ Lateral
®
Surfacing/ Signs
Contract. Number of
Interest
Amount
CitV
Number Parcels
Terms Rate
High Density Res
Financed
$13.00
/ F.F:
$208.450 F.R.
$92.200 F.R.
86.68
106
/ Unit
(F.R. = Feasibility Report)
Comm & Indust
$14.11
$17.32
/ F.F.
❑ Service
❑
Multi Family Equiv.
❑ Lat. Benefit/trunk
❑
C/I Equiv.
❑ WAC
H
Driveway
9 733.04
$8,610
/ each
OTHER
STREET LIGHTS
❑ Service Pair
❑ Installation
❑ Energy Charge
Contract. Number of
Interest
Amount
CitV
Number Parcels
Terms Rate
Assessed
Financed
06-02 253
5 Years 5.50%
$208.450 F.R.
$92.200 F.R.
$182.218.50
$94.226.0d
(F.R. = Feasibility Report)
City of Eap demo
To: Mayor and City Council
From: Russ Matthys, City Engineer
Date: September 19, 2006
Subject: Final Assessment Roll, Project 933
Town Centre Drive/ O'Leary Lane/ Golfview Drive - Street Overlay
At the public hearing on January 17, 2006, the City Council ordered Project 933, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
Town Centre Drive, O'Leary Lane and Golfview Drive; replacement of curb. and gutter along the same streets, as needed,
and installation of commercial concrete driveway entrances. In the feasibility report, it was proposed to assess 75% of the
cost for the street overlay and signage improvements adjacent to high density residential properties and 100% of the cost for
relevant improvements adjacent to commercial/industrial properties, all in accordance with the City Special Assessment
Policy. The improvements were completed under Contract 06-02. The following information was used in the preparation of
the assessment roll for Project 933.
I. PROJECT COST
The construction cost includes the amount of $211,467.94 paid to the contractor for the construction of the improvements
and the cost of the installation of traffic and street signage ($5,825.18) by City forces. Other costs including engineering,
design, contract management, inspections, financing, legal, bonding, administration,, and other totaling $64,976.56 were
incurred resulting in an improvement and project cost of $276,444.50. The detail of these other costs is provided on
Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each
improvement and the assessment rate.
CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY
IMPROVEMENT COST COST REPORT
Street Resurfacing/ Sign
Replace $138,979.85 $42,703.55 $181,683.40 $222,910
Curb & Gutter Repair
65,042.74
19,985.32
85,028.06
69,130
Concrete Driveway
7,445.35
2,287.69
9,733.04
8,610
Totals
$211,467.94
$64,976.56
$276,444.50
$300,650
(O3
II. ASSESSMENTS
A. . TRUNK ASSESSMENTS
No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment
roll.
B. STREET IMPROVEMENTS
The costs of the street overlay and street signage improvements were computed using the following unit prices
and quantities:
SUBTOTAL
Other costs @ 30.73%
$1389979.84
42,545.03
Mill & Overlay/ Street Sign Cost $181,524.87
C. IMPROVEMENT AND ASSESSMENT RATES
The assessable properties within the project area include a mixture of high-density residential, .commercial and
offices. The improvement costs and assessment rates for the various properties are computed as follows:
1. HIGH-DENSITY RESIDENTIAL PROPERTY
EUPROVEMENT COST ASSESSABLE
H -D RESIDENTIAL PORTION
$181,524.87 X 75%
(Pq
ASSESSABLE COST
H -D RESIDENTIAL
$136,143.65
UNIT
EXTENDED
ITEM
UNIT
QTY
PRICE
COST
Mobilization
LS
1
$2,000.00
$2,000.00
Mill Bituminous Pavement
SY .
8,935
0.95
8,488.25
Wearing Course Mixture
TON
2,665.10
38.95
103,805.57
Bit Material for Tack Coat
GAL
1,300
2.00
2,600.00
Adjust Water Valve Box - Riser
EA
1.7
85.00
1,445.00
Repair Gate Valve Top Sec
EA
9
143.00'
1,287.00
Repair Gate Valve Mid Sec
EA
7
200.00
1,400.00
Adjust MH Frame & Casting
EA
13
295.00
3,835.00_
Remove & Rep Frame & Casting
EA
1
500.00
500.00
Adjust MH Casting
EA
26
140.00
3,640.00
4" Solid Line White - Epoxy
LF
4,232
0.19
804.08,
4" Broken Line White - Epoxy
LF
540
'0.19
102.60
24" Solid Line White - Epoxy
LF
158
6.30
995.40
4" Double Solid Line Yellow - Epoxy
LF
4,433
0.38
1,684.54
Pavement Message Arrow - Left
EA
10.5
105.00
1,102.50
Pavement Message Arrow:- Right
EA
10
105.00
1,050.00
Zebra Crosswalk White - Epoxy
SY
846
3.15
2,664.90
Traffic Control
LS
1
.1,575.00
1,575.00
Traffic Signs .
LS
1
5,825.18
5,825.18
SUBTOTAL
Other costs @ 30.73%
$1389979.84
42,545.03
Mill & Overlay/ Street Sign Cost $181,524.87
C. IMPROVEMENT AND ASSESSMENT RATES
The assessable properties within the project area include a mixture of high-density residential, .commercial and
offices. The improvement costs and assessment rates for the various properties are computed as follows:
1. HIGH-DENSITY RESIDENTIAL PROPERTY
EUPROVEMENT COST ASSESSABLE
H -D RESIDENTIAL PORTION
$181,524.87 X 75%
(Pq
ASSESSABLE COST
H -D RESIDENTIAL
$136,143.65
a. High -Density Residential Property (Front Footage)
The assessment rate was computed on a front foot basis.
TOTAL FRONTAGE
H -D RESIDENTIAL
PROJECT FRONTAGE
5,321 F.F. 12,863 F.F.
ASSESSABLE COST
RESIDENTIAL - DIRECT
$56,318.15
b. High -Density Residential Property (Tomark 1$` & 2"d — Per Unit)
The assessment rate was computed on a per unit basis.
TOTAL FRONTAGE
TOMARK
1,859 FX.
TOTAL
TOMARK UNITS
227 Units
ASSESSMENT RATE
H -D RESIDENTIAL
$10.58/F.F.
2. COMMERCIAL/INDUSTRIAL PROPERTY
IWROVEMENT COST ASSESSABLE
CR PROPERTY PORTION
$181,524.87 X 100%
a. Commercial/Industrial Property
The assessment rate was computed on a frontage basis.
TOTAL FRONTAGE PROJECT FRONTAGE
C/I
7,542 F.F.
ASSESSABLE COST
C/I
$106,434.00
12,863 F.F.
D
RESIDENTIAL - DIRECT
FRONTAGE %
41.4%
ASSESSMENT RATE
RESIDENTIAL - DIRECT
$10.58/F.F.
ASSESSABLE'COST
TOMARK
$19,675.90
ASSESSMENT RATE
TOMARK
$86.68/Lot
ASSESSABLE COST
C/I PROPERTY
$181,524.87
C/I FRONTAGE %
58.6%
ASSESSMENT RATE
C/I
$14.11/F.F.
b. Commercial/Industrial Property with Driveway Entrance
The assessment rate was computed at the full cost for the properties with the improved driveways.
TOTAL COMMERCIAL ASSESSMENT RATE ASSESSABLE COST
DRIVEWAY COST C/I DRIVEWAY C/I DRIVEWAY
$9,733.31 100% $9,733.31
D. ASSESSMENT TERMS
The assessments are proposed for a term of 5 years. The interest rate is 5.50% per annum on the unpaid balance.
M. CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT COST REVENUE (RESPONSIBII:ITYZ
Street Resurfacing/ Signs $181,683.40 $172,485.46 ($9,197.94)
Curb & Gutter Repair 85,028.06 (85,028.06)
Concrete Driveway 9.733.04
Total $276,444.50
FUND AMOUNT
Major Street Fund $94,226.00
Russ Matthys, P.E.
Reviewed
i�
P lic Works Department
9.733.04
$182,218.50
Dated Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
9 'T1 '00
($94,226.00)
YANKEE DOODLE ROAD
O
YANKEE DOODLE ROAD
LEGEND
STREETIMPROVEMENTS
000 200.00 • • • • R-4 FRONT FOOTAGE - $10.58/F.F.
• • • 200.00 • • • R-4 FRONT FOOTAGE - $ 86.68/ F.F. (Condo Unit - Tomark 1 st & 2nd)
200.00 COMMERCIAL / INDUSTRIAL FRONT FOOTAGE - $ 14.11/ F.F: NORTH
CONCRETE DRIVEWAY - $ 9,733.00/ EACH
r SepL 25, 2006
Of BiiQ011 Town Centre Drive / O' -Leary Lane / Golfview Drive
Project No. 933 Assessment Map
EngineeAng Department
U
Y
z
w
0
287.00' 2
TOWN CENTTE 100
2 33
021-01 �' A
I 1
U 6218.8
ADDITI
4
j YANKEE DOODLE ROAD
a
wi 1 ^oo
Y o �
O 1 I �� :QUO'
f Q0 Al.
Q.
0
p
�
N♦ ♦ EAGAN PLACE
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-TOWN 11 CENTRE DRIVI
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ENTRE
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osTP,
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ODS 00�—♦ ` 01VT(
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L��sa1 403.10 �A ��.���'
1 + S0 CL� xn
YNC'
ALAN SENlpR HO — —
E -� - TOWN CE
100 �I
LEGEND
wommummmm STREET IMPROVEMENTS
• • • 200.00 • • • • R-4 FRONT FOOTAGE - $10.58/ F.F.
• • • 200:00
9-9 R-4 FRONT FOOTAGE - $ 86.68/ F.F. (Condo Unit - Tomark 1st & 2nd)
-- - 20.0.00 — - — COMMERCIAL/ INDUSTRIAL FRONT FOOTAGE - $14.11/ F.F.
CONCRETE DRIVEWAY - $ 9,733.00/ EACH
y of Eap Town Centre Drive / O'Leary Lane / Golfview Drive
Project No. 933 - Assessment Map
Engtneedng Depedment
NORTH
Sept
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-22477-01
Eagan Senior Housing Add
$8,464.00
$10,400.00
$1,936.00
10-22478-01
Eagan Senior Housing 2nd Addition
$7,633.51
$9,419.00
$1,785.49
10-28900-01
Gatewoods Addition
$10,850.59
$13,319.00
$2,468.41
10-28900-02
Gatewoods Addition
$4,317.66
.$5,300.00
$982.34
10-72850-01
Stuarts First Carriage Green Apartm
$8,686.18
$10,673.00
$1,986.82
10-72851-01
Stuarts 2nd
$6,855.84
$8,424.00
$1,568.16
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
To Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00.
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos.
$86.68
$106.00
$19.32.
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.$2
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00.
$19.32
10-769007-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006
Page 1 of.8
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name .
Assessment
Assessment
Variance
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32:
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
.$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
.$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-16900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86:68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00•
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.$2
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$191.32
Tuesday, September 26, 2006 Page 2 of 8
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Cartage Hills Condos
$86.68.
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.60
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-07
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-07
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32..
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106,00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Cardage'Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos .
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006 Page 3 of 8,
71.
Combined Assessment Roll
Project Number 10P933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos.
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19,
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
.10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills. Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19:32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68.
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900=20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00.
$19:32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006 Page 4 of 8
7�
Combined Assessment Roll
Project Number IOP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68.
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19:32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-30
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
119.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32..
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006
Page S of 8
Combined Assessment Roll
Project Number 1OP933
PID
Addition Name
10-76900-32
Tomark Carriage Hills Condos
10-76900-32
Tomark Carriage Hills Condos
10-76900-33
Tomark Cartage Hills Condos
10-76900-33
Tomark. Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos'
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
1.0-76900-35 -
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-36
Tomark Carriage Hills Condos
10-76900-36
Tomark Carriage Hills Condos
Tuesday, September 26, 2006
Proposed Pending
Assessment Assessment Variance
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $1.9.32
Page 6 of 8
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage HIIIs'Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
.$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos.
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-77051-01
Town Centre 100 2nd
$4,501.09
$5,525.00
$1,023.91
10-77051-02
Town Centre 100 2nd
$7,265.31
$7,290.00
$24.69
1.0-77052-01
Town Centre 100 3rd
$6,983.59
$7,478.00
$494.41
10-77054-09
Town Centre 100 5th Add
$2,549.78
$3,133.00
$583.22
10-77054-02
Town Centre 100 5th Add
$2,232.38
$2,743.00
$510.62
10-77055-02
Town Centre 100 6th
$4,049.57
$4,997.00
$947.43
10-77055-03
Town Centre 100 6th
$2,822.00
$3,482.00
$660.00
10-77055-04
Town Centre 100 6th
$3,386.40
$4,170.00
$783.60
10-77055-04
Town Centre 100 6th
$3,372.29
$4,170.00
$797.71
Tuesday, September 26, 2006
475
Page 7 of 8
Combined Assessment Roll
Project Number 1OP933
PID Addition Name
10-77057-01
Town Centre 100 Eighth Additon
10-77057-02
Town Centre 100 Eighth Additon
10-77057-03
Town Centre 100 Eighth Additon
10-77057-04
Town Centre 100 Eighth Additon
10-77058-01
Town Centre 100 9th Add
10-77059-01
Town Centre 100 10th Add
10-77059-01
Town Centre 10010th Add
10-77060-01
Town Centre 10011th Add
10-77061-01
Town Centre 10012th Add.
10-77063-01
Town Centre 10014th Add
10-77065-01
Town Centre 100 16th Add
10-77066-01
Town Centre 10017th Add
10-77067-01
Town Centre 100 18th Addition
10-77067-02
Town Centre 10018th Addition
10-77068-01
Town Centre 10019th Add
Summary for 'SA Nbe = 10P933 (252 detag records)
Sum
$1,109.04
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance
$1,555.26
$1,911.00
$355.74
$2,105.42.
$2,587.00
$481.58
$2,031.36
$2,496.00
$464.64
$2,147.74
$2,639.00
$491.26
$3,174.75
$3,917.00
$742.25
$3,668.60
$4,527.00
$858.40
$3,668.60
$4,527.00
$858.40
$1,425.11
$1,323.00
($102.11)
$4,740.96
$5,850.00
$1,109.04
$1,411.00
$1,306.00.
($105.00)
$4,289.44
$5,293.00
$1,003.56
$5,517.01
$6,807.00
$1,289.99
0,083.22
$8,740.00
$1,656.78
$2,977.21
$3,674.00
$696.79
$4,726.85
$5,832.00
$1,105.15
$153,735.68
$185,484.00
$31,74832
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
C. PROJECT 926, SADDLEHORN/ SUNSET / NORTHVIEW MEADOWS
ADDITIONS
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 926
(Saddlehorn/ Sunset Additions/ Northview Meadows Street Overlay Improvements) and
authorize its certification to Dakota County for collection.
FACTS:
Project 926 provided for the bituminous overlay of numerous streets within the
Saddlehorn/ Sunset / Northview Meadows Additions, located south of Diffley Road
and west of Dodd Road.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 25% less than the estimated benefit amounts 'that
were presented at the original Public Hearing December 5, 2005.
• . All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. No written objections have been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 330 parcels (R-1 Single -Family) being assessed, no one attended the
meeting.
ATTACHMENTS:
• Final Assessment Report, pages780 through.
FA
FINAL ASSESSMENT HEARING
PROJECT. PUBLIC HEARING DATES
Number: Project 926 Assessment: October 3, 2006
Name: Saddlehorn/ Sunset/ Northview Meadows Project Approval Date: December 5, 2005
Mill & Overlay
Final Feasibility
Rate Report Units
SANITARY SEWER
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
WATER
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
❑ WAC
Final Feasibility
Rate Report Units
STORM SEWER
❑ Trunk
STREET
❑ Gravel Base
* Surfacing/ Signs $515.26 680 / Lot
❑ Multi Family Equiv.
❑ C/I Equiv.
OTHER
STREET. LIGHTS
❑ Service Pair
❑ Installation
❑ Energy Charge
Contract Number of
Interest
Amount
City
Number Parcels
Terms Rate
Assessed
Financed
06-02 330
5 Years 5.50%
$224,480 F.R.
$386,250 F.R.
$170.036.14
$294.615.07.
(F.R. = Feasibility Report)
City of Evan Me
To: Mayor and City Council
From: John Gorder, Assistant City Engineer
Date: September 20, 2006
Subject: Final Assessment Roll, Project 926
Saddlehorn/ Sunset/ Northview Meadows Street Overlay Improvements
At the public hearing on December 5, 2005, the City Council ordered Project 926, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
numerous streets within the Saddlehorn/ Sunset/ Northview Meadows neighborhood, and replacement of curb and gutter
along the same streets as needed. In the feasibility report, it was proposed to assess 50% of the street overlay and signage
improvements in accordance with the City Special Assessment Policy. The improvements were completed under Contract
06-02. The following information was used in the preparation of the assessment roll for Project 926.
I. PROJECT COST
The construction cost includes the amount of $379,494.58 paid to the contractors for the construction of the improvements.
Traffic and street signage was installed at a cost of $7,504.56. Other costs including engineering, design, contract
management, inspections, financing, legal, bonding, administration, and other totaling $77,807.78 were. incurred resulting in
an improvement and project cost of $464,806.92. The detail of these other costs is provided on Schedule I. These other
costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment
rate.
IMPROVEMENT
Street Resurfacing/ Sign
Replace
Curb & Gutter Repair
CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY
COST COST REPORT
$283,194.05
103,805.09
Totals $386,999.14
$56,878.22 $340;072.27 $448,970
20,929.56 124,734.65 161,760
$77,807.78 $464,806.92 $610,730
0
No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment
roll.
B. STREET IMPROVEMENTS
The costs of the street overlay and street signage improvements were computed using the following unit prices
and quantities:
SUBTOTAL
Other costs @20.1%
Mill & Overlay/ Street Sign Cost
$283,194.05
56,878.22
$340,072.27
C. IMPROVEMENT AND ASSESSMENT RATES
All assessable properties within the project area are low-density residential. The improvement and assessment rates for
low-density residential property are computed as follows:
TOTAL IMPROVEMENT ASSESSABLE
COST UNITS EWPROVEMENT RATE
$340,072.27 330 Lots $1,030.53/Lot
IMPROVEMENT RATE
$1,030.53/ Lot
ASSESSABLE PORTION
X 50%
2
ASSESSMENT RATE
$515.26/Lot
UNIT
EXTENDED
ITEM
UNIT
QTY
PRICE
COST
Mobilization
L.S..
1
$2,000.00
$2,000.00
Mill bituminous surface
Sq. Yd.
23,373
1.16
27,112.68
Bituminous mat. for tack coat
Gal.
2,900
2.00
5,800.00
Wear Course Mixture
Ton
5,522.76
.39.37
.217,431.06
Trak control
L. S.
1
1,260.00
1,260.00
Adjust water valve box - riser
Each
25
85.00
2;125.00
Repair gate valve. top
Each
15
143.00
2,145.00
Repair gate valve mid section
Each
4
200.00
800.00
Adjust manhole casting - complete
Each
31
295.00
9,145.00
Adjust manhole casting - riser
Each
52
140.00
7,280.00
4" Solid white line pvmt. marking
L.F.
62
0.19
11.78
8" Solid white line pvmt. marking
L.F.
142
0.38
53.96
24" Solid white line pvmt. marking
L.F.
32.5.
6.30
204.75
4" Double solid yellow line
L.F.
152
0.38
57.76
Pavement message — Rt/ Thru
Each
1
157.50
157.50
Pavement message — Lt
Each
1
105.00
105.00
Traffic signs
L.S.
1
7,504.56
7,504.56 .
SUBTOTAL
Other costs @20.1%
Mill & Overlay/ Street Sign Cost
$283,194.05
56,878.22
$340,072.27
C. IMPROVEMENT AND ASSESSMENT RATES
All assessable properties within the project area are low-density residential. The improvement and assessment rates for
low-density residential property are computed as follows:
TOTAL IMPROVEMENT ASSESSABLE
COST UNITS EWPROVEMENT RATE
$340,072.27 330 Lots $1,030.53/Lot
IMPROVEMENT RATE
$1,030.53/ Lot
ASSESSABLE PORTION
X 50%
2
ASSESSMENT RATE
$515.26/Lot
D. ASSESSMENT TERMS
The assessments are proposed for a term of 5 years. The interest rate is 5.50% per annum on the unpaid balance.
III. CITY REVENUES (RESPONSIBILITY)
IMYROVEMENT ASSESSMENT CITY
EMPROVEMENT COST REVENUE RESPONSIBILITY
Street Resurfacing/ Signs $340,072.27 $170,036.14 ($170,036.14)
Curb & Gutter Repair 124,578.93 (124,578.93)
Total $464,806.92 $170,036.14 ($294,615.07)
/10
Reviewed
Public Works Department U
Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
Dated
3
i
DIFFLEY ROAD .
4202 20 439 38 38
4201 4210 N N M I 4213
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79
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LEGEND
W-- E `✓IN.GSTON
S •
No SCALE � 515.26 per Lot Assessment
Street Improvments
Assessment Area
G:Pro•ect and Contract Info\0926-Saddlehom Sunset\Graphics\AssessmentMap2A 9-11-06
Saddlehorn
—t —
Saddlehorn / Sunset / Northview Meadows
Bno Street Improvements / Assessment Area Fig. 2A
City Of E
Engineering Department Project 926
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G:Fensihility Renorts9006\Prni926 Snddlehorn Sunset\Streetlmnrov
• $ 515.26 per 'Lot Assessmeni
- Street Improvments
®®®® Assessment Area
Saddlehorn / Sunset / Northview Meadows
Clty Of Eno Street Improvements - Assessmen Map Fig. 2B
Engineering Department Project 926
Combined Assessment Roll
Project Number JOP926
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-02500-02
Section 25
$515.26
$680.00
$164.74
10-30590-01
Golden Meadow Addition
$515.26
$680.00
$164.74
10-30590-02
Golden Meadow Addition
$515.26
$680.00
$164.74
10-30590-03
Golden Meadow Addition
$515.26
$680.00
$164.74
10-31750-01
Haeg First
$515.26
$680.00
$164.74
10-31750-02
Haeg First
$515.26
$680.00
$164.74
10-31750-03
Haeg First
$515.26
$680.00
$164.74
10-31750-04
Haeg First
$515.26
$680.00
$164:74
10-41950-01
King Addition To Eagan
$515.26
$680.00
$164.74
10-41950-02
King Addition To Eagan
$515.26
$680.00
$164.74
10-41950-03
King Addition To Eagan
$515.26
$680.60
$164.74
10-41950-04
King Addition To Eagan
$515.26
$680.00
$164.74
10-41950.05
King Addition To Eagan
$515.26
$680.00
$164.74
10-41951-01
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-41951-02
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-4195143
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-41951-04
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-41951-05
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-44550-01
Laurent 1st Addition
$515.26
$680.00
$164.74
10-44550-02
Laurent 1st Addition
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00'
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00.
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
.10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100=02
Northview Meadows
$515.26
$680.00
$164.74
10-52100.03
Northview Meadows
$515.26
$680.00
$164.74
Tuesday, September 26, 2006 Page I of 10
Combined Assessment Roll
Project Number JOP926
PID
Addition Name
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05.
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05
Northview Meadows
10-52100-06
Northview Meadows
10-52100-06
Northview Meadows
10-52100-06
Northview Meadows
10-52100=06
Northview Meadows
10-52100-06
Northview Meadows
10-52100-06
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
Proposed
Assessment
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26.
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26-
$515.26
515.26$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
Pending
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
,$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
.$680.00
$680.00
$680.00
$680.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.7,4
$164.74
$164.74
$164.74
$164.74
$1.64.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
Tuesday, September 26, 2006 Page 2 of 10
25
Combined Assessment Roll
Project Number . IOP926
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-52100-08 .
Northview.Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
• $164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680:00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74,
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-15
Northview Meadows
$515.26
$680.00
$164.74
10-52100-15
Northview Meadows
$515.26
$680.00
$164.74
10-52100-15
Northview Meadows
$515.26
$680.00
$164.74
Tuesday, September 26, 2006 Page 3 of 10
Combined Assessment Roll
Project Number I1OP926
PID
Addition Name
10-52100-15
Northview Meadows
10-52100-15
Northview, Meadows
10-52100-16
Northview Meadows
10-52100-16
Northview Meadows
10-52106-16
Northview Meadows
10-52100-16
Northview Meadows
10-52100-16
Northview Meadows
10-52100-17
Northview, Meadows
10-52100-17
Northview Meadows
10-52100-17
Northview Meadows
10-52100-17
Northview Meadows
10-52100-17
Northview Meadows
10-52100-18
Northview Meadows
10-52100-18
Northview Meadows
10-52100-18
Northview Meadows
10-52100-18
Northview Meadows
10-52100-19
Northview Meadows
10-52100-19
Northview Meadows
10-52100-19
Northview Meadows
10-52100-19
Northview Meadows
10-52100-20
Northview Meadows
10-52100-20
Northview Meadows
10-52100-20
Northview Meadows
10-52100-20
Northview Meadows
10-52100-21
Northview Meadows
10-52100-21
Northview Meadows
10-52100-21
Northview Meadows
10-52100-21
Northview Meadows
10-52100-22
Northview Meadows
10-52100-22
Northview Meadows
10-52100-22
Northview Meadows
10-52100-22
Northview Meadows
10-52100-23
Northview Meadows
10-52100-23
Northview Meadows
Proposed
Assessment
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
Pending ^
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$660.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
.$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74.
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
Tuesday, September 26, 2006 Page 4 of 10
Combined Assessment Roll
Project Number • 1OP926
PID
Addition Name
10-52100-23
Northview Meadows
10-52100-23
Northview Meadows
10-52100-24
Northview Meadows
10-52100-24
Northview Meadows
10-52100-25
Northview Meadows
10-52100-25
Northview Meadows
10-521.00-26
Northview Meadows
10-52100-26
Northview Meadows
10-52100-27
Northview Meadows
10-52100-27
Northview Meadows
10-52160-28
Northview Meadows
10-52100-28
Northview Meadows
10-52100-29
Northview Meadows
10-52100-29
Northview Meadows
10-52100-30
Northview Meadows
10-52100-30
Northview Meadows
10-52100-31
Northview Meadows
10-52100-31
Northview Meadows
10-52100-32
Northview Meadows
10-52100-32
Northview Meadows
10-52100-33
Northview Meadows
10-52100-33
Northview Meadows
10-52100-34
Northview Meadows
10-52100-34
Northview Meadows
10-52100-35
Northvlew Meadows
10-52100-35
Northview Meadows
10-52160-36
Northview Meadows
10-52100-36
Northview Meadows
10-52100-37
Northview Meadows
10-52100-38
Northview Meadows
10-52100-39
Northview Meadows
10-52100-40,
Northview Meadows
10-52100-41
Northview Meadows
10-52100-42
Northview Meadows
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance:
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
.$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
.$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74 .
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515:26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164:74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680:00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
• $680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.06
$164.74
$515.26
$680.00
.$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74 '
Page 5 of 10
Combined Assessment Roll
Project Number 1OP926
PID
Addition Name
10-52100-43
Northview Meadows
10-52100-44
Northview, Meadows
10-56210-01
Overview Estates Replat
10-56210-01
Overview Estates Replat
10-56210-01
Overview Estates Replat
10-56210-02
Overview Estates Replat
10-56210-02
Overview Estates Replat
10-56210-02
Overview Estates Replat
10-56210-03
Overview Estates Replat
10-56210-03
Overview Estates Replat
10=56210-03
Overview Estates Replat
10-56210-04
Overview Estates Replat
10-56210-04
Overview Estates Replat
10-56210-04
Overview Estates Replat
10-56210-05
Overview Estates Replat
10-56210-05
Overview Estates Replat
10-56210-05
Overview Estates Replat
10-56210-06
Overview Estates Replat
10-56210-06
Overview Estates Replat
10-56210-06
Overview Estates Replat
10-56210-07
Overview Estates Replat
10-56210-07
Overview Estates Replat
10-56210-07
Overview Estates Replat
10-63400-01
Revised Northview Meadows
10-63400-02
Revised Northview Meadows
10-63400-03
Revised Northview Meadows
10-65800-01
Saddle Horn
10-65800-01
Saddle Horn
10-65800-02
Saddle Horn
10-65800-02
Saddle Horn
10-65800-03
Saddle Horn
10-65800-03
Saddle Horn
10-65800-03
Saddle Horn
10-65800-04
Saddle Horn
Tuesday, September 26, 2006
Proposed
Assessment .
$515.26-
$515.26
515.26$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
. Pending
Assessment
Variance
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74_
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$.164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
Page 6 of 10
Combined Assessment Roll
Tuesday, September 26, 2006
qD
Pending
Assessment
Project Number 1OP926
Proposed
PID
Addition Name
Assessment
10-65800-04
Saddle Horn
$515.26
10-65800-04
Saddle Horn
$515.26
10-65800-05
Saddle Horn
$515.26
10-65800-05
Saddle Horn
$515.26
10-65800-05
Saddle Horn
$515.26
10-65800-06
Saddle Horn
$515.26
10-65800-06
Saddle Horn
$515.26
10-65800-06
Saddle Horn
$515.26
10-65800-07
Saddle Horn
$515.26
10-65800-07
Saddle Horn
$515.26
10-65800-08
Saddle Horn
$515.26
10-65800-09
Saddle Horn
$515.26
10=65800-10
Saddle Horn
$515.26
10-65800-11
Saddle Horn
$515.26
10-65800-12
Saddle Horn
$515.26
10-72985-01
Sunset 1st
$515.26
10-72985-01
Sunset 1st,
$515.26
10-72985-02
Sunset 1st
$515.26
10-72985-02
Sunset 1st
$515.26
10-72985-03
Sunset 1st
$515.26
10-72985-03
Sunset 1st
$515.26
10-72985-04
Sunset 1st
$515.26
10-72985-04
Sunset 1st
$515.26
10-72985-05
Sunset 1st
$515.26
10-72985-05
Sunset 1st
$515.26
10-72985-06
Sunset 1st
$515.26
10-72985-06
Sunset 1st
$515.26
10-72985-07
Sunset 1st
$515.26
10-72985-07
Sunset 1st
$515.26
10-72986-01
Sunset 2nd
$515.26
10-72986-02
Sunset 2nd
$515.26
10-72986-03
Sunset 2nd
$515.26
10-72986-04
Sunset 2nd
$515.26
10-72986-05
Sunset 2nd
$515.26
Tuesday, September 26, 2006
qD
Pending
Assessment
Variance
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$686.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.14
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
Page 7 of M
Combined Assessment Roll
Project Number
1OP926
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-72986-06
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-07
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-08
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-09
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-10
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-11
Sunset 2nd
$515.26
$680.00
•$164.74
10-72986-12
Sunset 2nd
$515.26
$680.00
$164.74
10-72987-01
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-02
Sunset 3rd
$515.26.
$680.00
$164.74
.10-72987-03
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-04
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-05
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-06
Sunset 3rd
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-04
Sunset 4th
$515.26
$680.00
$164.74
10-72988-04
Sunset 4th
$515.26.
$680.00
$164.74
10-72988-05
Sunset 4th
$515.26
$680.00
$164.74
10-72988-05
Sunset 4th
$515.26
$680.00
$164.74
10-72988-06
Sunset 4th
$515.26
$680.00.
$164.74
10-72988-06
Sunset 4th
$515.26
$680.00
$164.74
10-72988-07
Sunset 4th
$515.26
$680.00
$164.74
10-72988-07
Sunset 4th
$515.26
$680.00
$164.74
10-72988-08
Sunset 4th
$515.26
$680.00
$164.74
Tuesday, September 26, 2006 Page 8 of 10
1
I
Combined Assessment Roll
Project Number 1OP926
PID
Addition Name
10-72988-08
Sunset 4th
10-72988-09
Sunset 4th
10-72988-09
Sunset 4th
10-72988-10
Sunset 4th
10-72988-10
Sunset 4th
10-72988-11
Sunset 4th
10-72988-12
Sunset 4th
10-72988-13
Sunset 4th
.10-72988-14
Sunset 4th
10-72988-15
Sunset 4th
10-72988-16
Sunset 4th
10-72991-01
Sunset 6th
10-72991-01
Sunset 6th
10-72991-02
Sunset 6th
10-72991-02
Sunset 6th
10-72991-03
Sunset 6th
10-72991-03
Sunset 6th
10-72991-04
Sunset 6th
10-72991-04
Sunset 6th
10-72991-05
Sunset 6th
10-72991-05
Sunset 6th
10-72992-01
Sunset 7th.
10-72992-02
Sunset 7th
10-72994-01
Sunset 9th
10-72994-02
Sunset 9th
10-72994-03
Sunset 9th
10-72994-04
Sunset 9th
10-72996-01
Sunset 10th
10-72996-02
Sunset 10th
10-72996-02
Sunset 10th
10-72996-03
Sunset 10th
10-72996-04
Sunset 10th
10-72996-05
Sunset 10th
10-72997-01
Sunset 11th
Proposed
Assessment
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
Pending
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
.$680.00
$680.00
$680.00
$680.00
$680.00 .
$680.00
$680.00.
$680.00
$680.00
$680.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
Tuesday, September 26, 2006 Page 9; of 10
Combined Assessment Roll
Project Number 1OP926
Proposed
PID
Addition Name
Assessment
10-72997-01
Sunset 11th
$515.26
10-72997-02
Sunset 11th
$515.26
10-72997-02
Sunset 11th
$515.26
10-72997-03
Sunset 11th
$515.26
10-72997-03
Sunset 11th
$515.26
10-72997-04
Sunset 11th
$515.26
10-72997-04
Sunset 11th
$515.26
10-72997-05
Sunset 11th
$515.26
10-72997-05
Sunset 11th
$515.26
10-72997-06
Sunset 11th
$515.26
10-72997-07
Sunset 11th
$515.26
10-72997-08
Sunset 11th
$515.26
10-72997-09
Sunset 11th
$515.26
10-72997-10
Sunset 11th
$515.26
10-72997-11
Sunset 11th
$515.26
10-72997-12
Sunset 11th
$515.26
10-72997-13
Sunset 11th
$515.26
10-72997-14.
Sunset 11th
$515.26
10-72999-01
Sunset 13th Addition
$515.26
10-72999-02
Sunset 13th Addition
$515.26
10-72999-03
Sunset 13th Addition
$515.26
10-72999-04
Sunset 13th Addition
$515.26
10-74950-01
TEM
$515.26
10-74950-02
TEM
$515.26
10-74950-03
T E M
$515.26
Summary thr'SA Mil = 1OP926 (330 detail records)
Sum
$170,035.80
Tuesday, September 26, 2006
Pending
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$660.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00 .
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$224,400.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74.
$164.74
$54,364.20
.Page 10 of 10
Agenda Information Memo
October 3, 2006 Eagan City .Council Meeting
ST
OV.L,4\.L11`D 1 -J ty""A11V1140
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project .927
(Meadowland 1 St/ Beaver Dam Road/ Suncliff 1St 5th s Street Overlay Improvements) and
authorize its .certification to Dakota County for collection.
FACTS:
• Project 927 provided for the bituminous overlay of numerous streets within the
Meadowland 1St/ Beaver Dam Road/ Suncliff 1 St " 5th Additions.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 21% less than the estimated benefit amounts that
were presented at the original Public Hearing December 5, 2005.
All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. No written objections have been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 327 parcels (278 R-1 Single -Family & 48 Townhomes, and 1 Public
Facility) being assessed, no one attended the meeting.
ATTACHMENTS:
• Final Assessment Report, pages through.
Ail
FINAL ASSESSMENT HEARING
PROJECT PUBLIC HEARING DATES
Number: Project 927 Assessment: October 3, 2006
Name: Meadowland I'Meaver Dam Rd./Suncliff 1"- 5th Project Approval Date: December 5, 2005
Mill & Overlay
Final Feasibility
Rate Report Units
SANITARY SEWER
❑ Trunk
❑ Lateral
❑ .Service
❑ Lateral Benefit
WATER
❑ Trunk
❑ Lateral
❑ Service
❑ W. Benefit/trunk
❑ WAC
OTHER
❑ Service Pair
Final Feasibility
Rate Report Units
STORM SEWER
❑ Trunk
STREET
❑ Gravel Base
0 Surfacing/ Signs $388.77 492 /Lot -SF.
18.49 25 /Lot-TH-Ind.
7.42 9.81 /F.F. Public Fac.
❑ Multi Family Equiv.
❑ CA Equiv.
❑ Driveway
STREET LIGHTS
q Installation
❑ Energy Charge
Contract Number of Interest Amount
Citv
Number Parcels Terms Rate Assessed*
Financed*
06-03 327 5 Years 5.50% $142,420 F.R
$335,020 F.R.
$112,126.65
$220,361.70
(F.R. = Feasibility Report)
15
City of Eagan Mcmo
To: Mayor and City Council
From: John Gorder, Assistant City Engineer
Date: September 20, 2006
Subject: Final Assessment. Roll, Project 927
Meadowland/ Suncliff/ Beaver Dam Road Street Overlay Improvements
At the. public hearing on December 5, 2005, the City Council ordered Project 927, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
numerous streets within the Meadowland V'/ Suncliff 1'1-5h/ Beaver Dam Road neighborhood, and replacement of curb and'
gutter along the same streets as needed. In the feasibility report, it was proposed to assess 50% of the street overlay and
signage. improvements to residential properties and 75% to public facility properties, in accordance with the City Special
Assessment Policy. The improvements were completed under Contract 06-03. The following information was used in the
preparation of the assessment roll for Project 927.
L PROJECT COST
The construction cost includes the amount of $277,028.38 paid to the contractors for the construction of the improvements.
Traffic and street signage was installed at a cost of $7,083.32. Other costs including engineering, design, contract
management,, inspections, financing, legal, bonding, administration, and other totaling $48;376.65 were incurred resulting in
an improvement and project cost of $332,488.35. The detail of these other costs is provided on Schedule L These other
costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment
rate.
CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY
m IMPROVEMENT COST COSTS COST REPORT
Street Resurfacing/ Sign
Replace (32' St) $147,196.99 $25,059.75 $172,256.74 $234,730
Street Resurfacing/
Sign Replace (44' St) $59,352.79 $9,939.90. $68,292.69 $93,030
Curb & Gutter Repair $78,561.92 $13,377.00 $91,938.92 $149,680
Totals $284,111.70 $48,376.65 $332,488.35 $477,440
II. ASSESSMENTS
A. TRUNK ASSESSMENTS
No trunk improvements were installed under this project, therefore, trunk assessments are not proposed in this assessment
roll.
B. STREET E%IPROVEMENTS
1. The costs of the street overlay and street signage improvements on the 32 -foot wide residential
streets were computed using the following unit prices and quantities:
SUBTOTAL
Other costs @16.6%
$147,196.99
$25,059.75
Mill & Overlay/ Street Sign Cost 32' Streets $172,256.74
2. The costs of the street overlay and street signage improvements on the 44 -foot wide residential street (Beaver
Dam Road) were computed using the following unit prices and quantities:
UNIT EXTENDED
ITEM
UNIT
QTY
UNIT
EXTENDED
ITEM
UNTr
QTY
PRICE
COST
Mobilization
L.S.
1
$200.00
$200.00
Mill bituminous surface
Sq. Yd.
12,884
1.21
15,589.64
Bituminous mat. for tack coat
Gal.
1,575
1.50
2,362.50
Wear Course Mixture
Ton
3,003.38
37.63
113,017.19
Traffic control
L. S.
1
630.00
630.00
Adjust water valve box,- riser
Each
16
75.00
1,200.00
Repair gate valve top
Each
3
14100
429.00
Adjust manhole casting --complete
Each
18
295.00
5,310.00
Adjust manhole casting - riser
Each
24
128.00
3,072.00
Repair landscaping
Each
3
105.00
315.00
Traffic signs
L.S.
1
5,071.66
5,071.66
SUBTOTAL
Other costs @16.6%
$147,196.99
$25,059.75
Mill & Overlay/ Street Sign Cost 32' Streets $172,256.74
2. The costs of the street overlay and street signage improvements on the 44 -foot wide residential street (Beaver
Dam Road) were computed using the following unit prices and quantities:
UNIT EXTENDED
ITEM
UNIT
QTY
PRICE
COST
Mobilization
L.S.
, 1
$420.00
$420.00
Mill bituminous surface
Sq. Yd.
3,817
1.21
4,618.57
Bituminous mat. for tack coat
Gal.
600
1.50
900.00
Wear Course Mixture
Ton
1,232
37.17
45,793.44
Traffic control
L. S.
1
630.00
630.00
Adjust water valve box - riser
Each
3
75.00
225.00
Repair gate valve top
Each
2
143.00
286.00
Adjust manhole casting - complete
Each .
7
295.00
2,065.00
Adjust manhole casting - riser
Each
8
128.00
1,024.00
4" Solid white line pvmt marking
L.F.
108
0.19
20.52
4" Double solid yellow line
L.F.
109
0.40
43.60
Pavement message - Lt/ Thru
Each
1
183.75
183.75
0�
A7
Pavement message - Rt Each 1 131.25 131.25
Traffic signs L.S. 1 2,011.66 2,011.66 .
SUBTOTAL $58,352.79
Other costs @16.8% $9,939.90
Mill & Overlay/ Street Sign Cost 44' Street $68,292.69
C. IMPROVEMENT AND ASSESSMENT RATES
1. 278 residential equivalent.properties within the project area (including 8 residential equivalents for
Meadowland Park) are low-density residential with direct driveway access to improved streets. The ,
improvement and assessment rates for these low-density residential properties are computed as follows:
Mill & Overlay/ Sign Costs (32' Wide Streets) = $172,256.74
Mill & Overlay/ Sign Costs (44' Wide Street) = $68,292.69 x 32/44 = $49,667.41 (Residential Street Equiv.)
Subtotal Improvement Cost = $221,924.15
Total Low -Density Residential Frontage w/ direct access = 22,384/ 22,985 (Total F.T.) = 97.4%.
Total Improvement Cost (Low -Density) = $221,924.15 x 97.4% = $216,154,12.
TOTAL EMPROVEMENT
COST
$215,755.54
EWPROVEMENT RATE
$776:53/ Lot
ASSESSABLE
. UNITS
278 Lots
ASSESSABLE PORTION
X 50%
EUPROVEMENT RATE
$776.53/Lot
ASSESSMENT RATE
$388.77/Lot
2. 48 townhome properties within the project area (Suncliffe P) have indirect driveway access to improved
streets. These townhomes are proposed to be assessed based on their common property's front footage
adjacent to Beaver Dam Road (175 feet).The improvement and assessment rates for these residential
properties are computed as follows:
Mill & Overlay/ Sign Costs (32' Wide Streets) _ $172,256.74
Mill & Overlay/ Sign Costs (44' Wide Street) _ $68,292.69 x 32/44 = $49,667.41 (Residential Street Equiv.)
Subtotal Improvement Cost = $221,924.15
Total Townhome Frontage w/ indirect access = 175/ 22,985 (Total F.F.) = 0.8%
Total Improvement Cost (Townhomes) = $221,924.15 x 0.8% = $1;775.39
3
$1,775.39 48 Lots
IMPROVEMENT RATE ASSESSABLE PORTION
$36.98/ Lot X 50%
IMPROVEMENT RATE
$36.98/Lot
ASSESSMENT RATE
$18.49/Lot
3. One public facility property within the project area (Christ Lutheran Church) has direct driveway access to
improved streets. This property is proposed to be assessed based on its front footage adjacent to Beaver
Dam Road (426 feet).The improvement and assessment rates for this property is computed as follows:
Mill & Overlay/ Sign Costs (32' Wide Streets) = $172,256.74
Mill & Overlay/ Sign Costs (44' Wide Street) = $68,292.69 x 32/44 = $49,667.41 (Residential Street
Equiv.)
Subtotal Improvement Cost = $221,924.15
Total Frontage direct access = 426/ 22,985 (Total F.F.) =1.9%
Total Improvement Cost (Public. Facility) _ $221,924.15 x 1.9% _ $4,216.56
TOTAL IMPROVEMENT ASSESSABLE
COST UNITS IMPROVEMENT RATE
$4,215.56
IMPROVEMENT RATE
$9.89/ F.F.
D. ASSESSMENT TERMS
426 F.F.
ASSESSABLE PORTION
X 75%
$9.89/ F.F.
ASSESSMENT RATE
$7.42/ F.F.
The assessments are proposed for a term of 5 years. The interest rate is, 5.50% per annum on the unpaid balance.
III. CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT COST REVENUE RESPONSIBILITY
Street Resurfacing/ Signs $240,549.43 $112,126.65 ($128,422.78)
Curb & Gutter Repair 91,938.92 (91 938.92
Total $332,488.35 $112,126.65 ($220,361.70)
FUND AMOUNT
Major Street Fund $220,361.70
4
John Gor , P.E.
Reviewed Reviewed
Public Works Department Finance D ent
�•-21.0�
Dated Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
5
-� DIFFLEY ROAD
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N LEGEND
• $ 388.77 S.F. Lot Assessment
w E' ,1. 18.49 Lot Assessment
s ® 7.42 Front Footage
No SCALE: Street Improvments
I® ®® ® Assessment Area
G:Pro'ect and Contract Information\0927\Meadowland BeaverDam Grophics\Assessmen apz 9-11 AS
Meadowland 1 st / Beaver Dam Rd. / Suncliff 1 st - 5th
Street Improvements - Assessment Map
Engineering Department Project 927 `
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4308
4310
1
4374 4333
1896
4315
892168
4315 4313 4312 4311
6
1901 e911889
897 893 0
0
1887 188 188 4316
.1881 4317 4316 4313
0 0 0 0 1879
4312
4341
1918
B
191
1877
P • • • 43 4317
4314
4349
r 7
1910906 •1;' 871 1869 4320 4319
4316
4357
190 90014
431
969 896 89
692
890
88
886188
188 SBO 876 4322 4321
4365
• • • •
1874 4323
72 870
4320
4373
® • • • 4347 86 66 64
432
4349, •45
4327 4324
O R/�G
339
4329
®/
4381 �
4352 j
43
4328
LE LN®
'
I
I
4350 433
4348 A' ----
N LEGEND
• $ 388.77 S.F. Lot Assessment
w E' ,1. 18.49 Lot Assessment
s ® 7.42 Front Footage
No SCALE: Street Improvments
I® ®® ® Assessment Area
G:Pro'ect and Contract Information\0927\Meadowland BeaverDam Grophics\Assessmen apz 9-11 AS
Meadowland 1 st / Beaver Dam Rd. / Suncliff 1 st - 5th
Street Improvements - Assessment Map
Engineering Department Project 927 `
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-02900-01
Section 29
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-01
Meadowlands 1st
1048050-18
Meadowlands 1st
10-48050-19
Meadowlands 1st
10-48050-20
Meadowlands 1st
10-48050-21
Meadowlands 1st
10-48050-22
Meadowlands 1st
1048050-23
Meadowlands 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-0.1
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-03
Sun Cllff 1st
10-72975-03
Sun Cliff 1st
Q
Proposed
Assessment
$3,160.92
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$2,881.36
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
•$388.77
$388.77
$388.77
$388.77
$388.77
Pending
Assessment
$4,180.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$4,200.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
Variance
$1,019.08
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$1,318.64
$103.23
$103.23
$103..23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
Tuesday, September 26, 2006, Page 1 of 10
Combined Assessment Roll
Project Number JOP927
PID
Addition Name
10-72975-03
Sun Cliff 1st
10-72975-03
Sun Cliff 1st
10-72975-03
Sun Cliff 1st
10-72975-03
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-08
Sun Cliff 1st
10-72975-08
Sun Cliff 1st
10-72975-08
Sun Cliff 1st
10-72975-09
Sun Cliff 1st
10-72975-09
Sun Cliff 1st
10-72975-09
Sun Cliff 1st
10-72975-10
Sun Cliff 1st
10-72975-10
Sun Cliff 1st
10-72975-10
Sun Cliff 1st
10-72975-11
Sun Cliff 1st
10-72975-11
Sun Cliff 1 st
10-72975-11
Sun Cliff 1st
Proposed
Assessment
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
Pending
Assessment
Variance
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00.
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00.
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23-
103.23$492.00
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23.
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
Tuesday, September 26, 2006 Page 2 of 10
I ��
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72975-12
Sun Cliff 1st
10-72975-12
Sun Cliff 1st'
10-72975-12
Sun Cliff 1st
10-72975-13
Sun Cliff 1st
10-72975-13
Sun Cliff 1st
10-72975-13
Sun Cliff 1st
10-72975-14
Sun Cliff 1st
10-72975-14
Sun Cliff 1st
10-72975-14
Sun Cliff 1st
10-72975-15
Sun Cliff 1st
10-72975-15
Sun Cliff 1st
10-72975-15
Sun Cliff 1st
10-72975-16
Sun Cliff 1st
10-72975-16
Sun Cliff 1st
10-72975-16
Sun Cliff 1st
10-72975-17
Sun Cliff 1st
10-72975-17
Sun Cliff 1st
10-72975-17
Sun Cliff 1st
10-72975-18
Sun Cliff 1st
10-72975-18
Sun Cliff 1st
10-72975-18
Sun Cliff 1st
10-72975-19
Sun Cliff 1st
10-72975-19
Sun Cliff 1st .
10-72975-19
Sun Cliff 1st
10-72975-20
Sun Cliff 1st
10-72975-20 .
Sun Cliff 1st
10-72975-20
Sun Cliff 1st
10-72975-21
Sun Cliff 1st
10-72975-21
Sun Cliff 1st
10-72975-21
Sun Cliff 1st
10-72975-22
Sun CIIff 1st
10-72975-22
Sun Cliff 1st
10-72975-22
Sun Cliff 1st
10-72975-23
Sun Cliff 1st
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment.
Variance
$388.77
$492.00
$10323
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23 "
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00-
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
'$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23'
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23"
$388.77.
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23,
$388.77
$492.00
$103.23
$388.77
$492.00
$1.03.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00.
$103.23
Page 3 of 10
I
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72975-23
Sun Cliff 1st
10-72975-24
Sun Cliff 1st
10-72975-24
Sun Cliff 1st
10-72975-25
Sun Cliff 1st
10-72975-26
Sun Cliff 1st
10-72976-01
Sun Cliff 2nd
10-72976-01
Sun Cliff 2nd
10-72976-01
Sun Cliff 2nd
10-72976-01
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-03
Sun Cliff 2nd
1.0-72976-03
Sun Cliff 2nd
10-72976-03
Sun Cliff 2nd
10-72976-03
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-Q7
Sun Cliff 2nd
10-72976-07
Sun Cliff 2nd
10-72976-07
Sun Cliff 2nd
10-72976-07
Sun Cliff 2nd
Proposed
Assessment
$388.77
$388.77
$388.77
$388.77
$3B8.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77 .
$388.77
$388.77
$388.77
$388.77
$388.77
Pending
Assessment
Variance
$492.00
$103.23
$492.00
$103.23 .
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23.
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
'$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
• $492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
Tuesday, September 26, 2006 Page 4 of IO
10.5
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72976-08
Sun Cliff 2nd
10-72976-08
Sun Cliff 2nd
10-72976-08
Sun Cliff 2nd
10-72976-08
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-10-
Sun Cliff 2nd
10-72976-10
Sun Cliff 2nd
10-72976-10
Sun Cliff 2nd
10-72976-10
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-13
Sun Cliff 2nd
10-72976-13
Sun Cliff 2nd
10-72976-13
Sun Cliff 2nd
10-72976-14
Sun Cliff 2nd
10-72976-14
Sun Cliff 2nd
10-72976-14
Sun Cliff 2nd
10-72976-15
Sun Cliff 2nd
10-72976-15
Sun Cliff 2nd .
10-72976-15
Sun Cliff 2nd
10-72976-16
Sun Cliff 2nd
10-72976-16
Sun Cliff 2nd
10-72976-16
Sun Cliff 2nd
10-72976-17
Sun Cliff 2nd
10-72976-17
Sun Cliff 2nd
Proposed Pending
Assessment Assessment
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388:77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$368.77
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
Variance
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23'
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
Tuesday, September 26, 2006 Page S of 10
�a�
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72976-17
Sun Cliff 2nd
10-72976-18
Sun Cliff 2nd
10-72976-18
Sun Cliff -2nd
10-72976-18
Sun Cliff 2nd
10-72976-19
Sun Cliff 2nd
10-72976-19
Sun Cliff 2nd
10-72976-19
Sun Cliff 2nd
• 10-72976-20
Sun Cliff 2nd
10-72976-20
Sun Cliff 2nd
10-72976-21
Sun Cliff 2nd
10-72976-21
Sun Cliff 2nd
10-72976-22
Sun Cliff 2nd
10-72976-22
Sun Cliff 2nd
10-72976-23
Sun Cliff 2nd
10-72976-23
Sun Cliff 2nd
10-72976-24
Sun Cliff 2nd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd .
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
.10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance
$388.77
$492.00
$1.03.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$386.77
$492.00' .
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$388.77
$492.00
$103.23
$18.49
$25.00
$6.51
$388.77
$492.00
$103.23
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
Page 6 of 10
Combined Assessment Roll
Project Number 1OP927
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-72977-01
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-01
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-01
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
1.0-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd.
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$388.71
.$492.00
$103.23
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51,
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff. 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$388.77
$492.00
.$103.23
.10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun CIIff 3rd
$18.49
$25.00
$6.51
Tuesday, September 26, 2006 Page 7 of 10
I
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72977-04
Sun Cliff 3rd
10-72977-04
Sun Cliff 3rd
10-72977-04
Sun Cliff 3rd
10-72977-04
Sun Cliff 3rd
10-72977-05
Sun Cliff 3rd
10-72977-05
Sun Cliff 3rd
10-72978-01
Sun Cliff 4th
10-72978-01
Sun Cliff 4th
10-72978-01
Sun Cliff 4th
10-72978-02
Sun Cliff 4th
10-72978-02
Sun Cliff 4th
10-72978-02
Sun Cliff 4th
10-72978-03
Sun Cliff Ah
10-72978-03
Sun Cliff 4th
10-72978-03
Sun Cliff 4th
10-72978-04
Sun Cliff 4th
10-72978-04
Sun Cliff 4th
10-72978-04
Sun Cliff 4th
10-72978-05
Sun Cliff 4th
10-72978-05
Sun Cliff 4th
10-72978-05
Sun Cliff 4th
10-72978-06
Sun Cliff Ah
10-72978-06
Sun Cliff 4th
1.0-72978-06
Sun Cliff 4th
10-72978-07
Sun Cliff 4th
10-72978-07
Sun Cliff 4th
10-72978-08
Sun Cliff 4th
10-72978-08
Sun Cliff 4th
10-72978-09
Sun Cliff 4th
10-72978-09
Sun Cliff Ah
10-72978-10
Sun Cliff 4th
10-72978=10
Sun Cliff 4th
10-72978-11
Sun Cliff 4th
10-72978-11
Sun Cliff 4th
Proposed
Pending
.Assessment
Assessment
Variance
$18.49.
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51-
$388.77
$492.00
$163.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$1.03.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$386.77
$492.00
$103.23
$388.77
$492.00.
$103.23
$388.77
$492.00
$103.23
Tuesday, September 26, 2006 Page 8 of 10
109
Combined Assessment Rofl
Project Number 1OP927
PID
Addition Name
10-72978-12
Sun Cliff 4th
10-72978-12
Sun Cliff 4th
10-72978-13
Sun Cliff 4th
10-72978-13
Sun Cliff 4th
10-72978-14
Sun Cliff 4th
10-72978-14
Sun Cliff Ah
10-72978-15
Sun Cliff 4th
10-72978-16
Sun Cliff 4th
10-72978-17
Sun Cliff 4th
10-72978-18
Sun Cliff 4th
10-72979-01
Sun Cliff 5th
10-72979-01
Sun Cliff 5th
10-72979-01
Sun Cliff 5th
10-72979-02
Sun Cliff 5th
10-72979-02
Sun Cliff 5th .
10-72979-02
Sun Cliff 5th
10-72979-03
Sun Cliff 5th
10-72979-03
Sun Cliff 5th
10-72979-03
Sun Cliff 5th
10-72979-04
Sun Cliff 5th
10-72979-04
Sun Cliff 5th
10-72979-04
Sun Cliff 5th
10-72979-05
Sun Cliff 5th
10-72979-05
Sun Cliff 5th
10-72979-05
Sun Cliff 5th
10-72979-06
Sun Cliff 5th
10-72979-06
Sun Cliff 5th
10-72979-06
Sun Cliff 5th
10-72979-07
Sun Cliff 5th
10-72979-07
Sun Cliff 5th
10-72979-08
Sun Cliff 5th
10-72979-08
Sun Cliff 5th
10-72979-09
Sun Cliff 5th
10-72979-09
Sun Cliff 5th
Tuesday, September 26, 2006
.Proposed
Assessment
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
IID
Pending
Assessment
Variance
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00.
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103:23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$1,03.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23,
$492.00
$103.23
$492.00
$103.23
Page 9 of 10
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
1.0-72979-10
Sun Cliff 5th
10-72979-10
Sun Cliff 5th
10-72979-11
Sun Cliff 5th .
10-72979-11
Sun Cliff 5th
10-72979-12
Sun Cliff 5th
10-72979-12
Sun Cliff 5th
10-72979-13
Sun Cliff 5th
10-72979-13
Sun Cliff 5th
11042979-14
Sun Cliff 5th
10-72979-14
Sun Cliff 5th
10-72979-15
Sun Cliff 5th
10-72979-15
Sun Cliff 5th -
10 -72979-16
Sun Cliff 5th
10-72979-17
Sun Cliff 5th
10-72979-18
Sun Cliff 5th
Summary for .'SA Nbr' = 10P927 (320 detail records)
Sum
$111,897.70
Proposed
Pending
Assessment
Assessment
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$111,897.70
$142,420.00
Variance
$103.23
$103.23
$103.23
$103.23
$103.23
.$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$30,522.30
Tuesday, September 26, 2006 Page 10 of 10
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
E. LOT 1, BLOCK 1 EAGANDALE CORPORATE CENTER NO.4
EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of a portion of public drainage
& utility easements within Lot 1, Block 1 Eagandale Corporate Center No. 4 and
authorize the Mayor and City Clerk to execute all related documents.
PACTS:
• On August 16, 2006, City staff received 'a petition from David DeSutter,
representative of the property owner of Lot 1, Block 1 Eagandale Corporate Center
No. 4, Discovery Road Partners, requesting the vacation of a portion of public
drainage & utility easements within this lot, north of Yankee Doodle Road and south
of Discovery Road.
• Public easements were dedicated as part of the Eagandale Corporate Center No. 4 plat
to cover public storm sewer within Lot 4.
• The purpose of the request is to allow Discovery Road Partners to construct a
building addition in the area of the proposed easement vacation.
• The storm sewer will be relocated and replacement easements have been dedicated
with the building addition building permit.
• Notices for the public hearing were published in the legal newspaper and sent to all
potentially affected and/or interested parties for comment prior to the scheduled
public hearing. Notices were sent to all the potentially impacted private utility
companies. No objections to the proposed vacation have been received as of the date
of this report:
• The request has been reviewed by the Engineering Division and found to be in order
for favorable Council action.
ATTACHMENTS:
• Location Map, page.
• Easement Vacation Exhibit, page
City of Eagan
Lot 1, Blk. 1., Eagandale Corporate .Center 4th Add.
Proposed Easement Vacation
Location Map
8/30/06
PROPOSED IASL+MENT TO BE VACATED
That part of the 20 foot wide drainage and utility easenmt as shown on Lot 1, Block 1, on then recorded plat of
Eagandale Corporate Center No: 4, Dakota County, Minnesota, the centerline of which is described as follows;
Commencing at the northwest corner of said Lot 1; thence South 00 degrees, 34 mhuites, 53 seconds West, assumed
bearing along the west line thereof 179 feet; thence South 89-degrm, 25 minutes, 07 seconds East 20.26 feet to the
point of beginning of the centerline to be described, thence North 13 degrees, 42 minutes, 40 seconds Bast 118.09
feet; thence North 80 degrees, 01 minutc% 16 seconds East 160 feet and said centerline there terminating.
N # 00 _
5' 8i;' E
30 .�,�� � 1$2! 3�J'
5
of o
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co b- .
101 t � �. ;-,.o
Drainage And,Ar
Utility Easement. 32.85a
N2+0.22'30" Ew``,
EASEMENT TO W
BE VACATED �,, o
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ul) e Corp
ordte C
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41.17
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Drainage And
Utility Easement.
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245.58..._ Q •-
-Designated access.
o •
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506.72
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Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
F. LOT 2. BLOCK 1 EAGANDALE OFFICE PARK 5TH ADDITION
EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of a portion ofhpublic drainage
& utility easements within Lot 2, Block 1 Eagandale Office Park 5' Addition, and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• On August 25, 2006, City staff received a.petition -from Scott Soukup, representative
of the property owner of Lot 2, Block 1 Eagandale Office Park 5t Addition, JBL
Companies, requesting the vacation of a portion of public drainage & utility
easements within this lot, east of Pilot Knob Road and south of Corporate Center
Drive.
• Public easements were dedicated as part of the Eagandale Office Park 5h Addition
plat to cover public ponding and storm sewer.
• In subsequent work on the development, the developer's land surveyor discovered a
dimension error in the easement's legal description.
• The purpose of the request is to remedy the error in the legal description.
• Replacement easements, with the correct legal description, have been dedicated.
• Notices for the public hearing were published in the legal newspaper and sent to all
potentially affected and/or interested parties for comment prior to the scheduled
public hearing. Notices were sent to all the potentially impacted private utility
companies: No objections to the proposed vacation have been received as of the date
of this report.
• The request has been reviewed by the Engineering Division and found to be in order
for favorable Council action.
ATTACHMENTS:
• Location Map, page �0 .
• Easement Vacation Exhibit, pages -& A.
115
Lot 2, Blk, 1, Eagandale Office Park 5th Add.
Proposed Easement Vacation 8/30/06
City of Eagan Location Map
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The drainage and utility easement recorded as Document Number 579498 and described
as follows:
An easement over, under and .across that part of Lot 2, Block 1, EAGANDALE OFFICE
PARK 5TH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota,
described as commencing at the northwest corner of said Lot 2; thence North 89 degrees
59 minutes 37 -seconds East, assumed bearing, along the northerly line of said Lot '2, a
distance of 290.02 feet to point of curve on said northerly line of Lot 2; thence
southeasterly d distance of 137.92 feet along a tangential curve, concave to the south,
having a radius of. 582.30 feet and a central angle of 13 degrees 34 minutes 15 seconds
along said northerly line of Lot 2, to the point of beginning of the easement to be
described; thence continuing along said 582.30 -foot, radius curve, being the northerly line
of Lot 2, a :distance of 73.94 feet and a central angle of 7 degrees 16 minutes 31
seconds; thence South 64 degrees 43 minutes 21 seconds,East, not tangent to said
curve, a distance of 77.98 feet; thence South 53 degrees 52 minutes 38 seconds East a
distance. of 70.22 feet; South 4 degrees 47 minutes 23 seconds East a distance of 30.32
feet; thence South 44 degrees 27 minutes 42 seconds West a distance of 141.26 feet;
thence North 74 degrees 24 minutes 23 seconds West a distance of 43.26 feet; thence
on a bearing of North a distance of 120.48 feet; thence North 56 degrees 57 minutes I I
seconds West a distance of 22.58 feet; thence North 89 degrees 52 minutes 16 seconds
West a distance of 43.26 feet; thence North 42 degrees 38 minutes '24 seconds West a
distance of 14.77 feet; thence North 0 degrees 7 minutes 24 seconds East a distance of
64.14 feet; thence North 36 degrees 02 minutes 48 seconds West a distance of 17.83
feet to the point of beginning.
Agenda Information Memo
Eagan City Council Meeting
Public Hearing
October 3, 2006
G. CEDAR BLUFF HOUSING IMPROVEMENT AREA — PUBLIC
HEARING TO CONSIDER THE ESTABLISHMENT OF THE CEDAR
IMPROVEMENT AREA
To hold and close a public hearing on the possible implementation of a Housing
Improvement Districtunder Minnesota Statutes Sections 428A.11 -428A.21 and to direct
preparation of:
1. An ordinance establishing the Cedar Bluff Housing Improvements Area.
2. A resolution imposing fees on housing units within the Cedar Bluff Housing
Improvement Area to finance improvements.
3. A Development Agreement between the City and the Association.
FACTS:
• The owners of the Cedar Bluff Townhomes have requested that the City establish
a Housing Improvement Area to finance the replacement of patio doors and
windows and to repair concrete and foundations.
A city may create a Housing Improvement Area to finance improvements to the
common areas of condo and townhome associations when other financing cannot
be obtained. This financing mechanism was adopted by the state legislature
because homeowner associations cannot readily obtain financing; they have very
little collateral and cannot mortgage individual's units. Within a Housing
Improvement Area, the City may finance housing improvements and recover the
cost by assessing fees, much like special assessments. The fees are assessed
against each unit, and appear on the property tax statement.to be paid by the
individual homeowners with their taxes.
e The sequence of events that has preceded the public hearing is as follows:
❑ In 2005, the City Council was approached by the Cedar Bluffs
Homeowners Association regarding the potential creation of a City policy
for the creation of Housing Improvement District.
❑ In response, the City Council adopted a policy on September 20, 2005 that
would permit consideration of petitions and the process by which
applications would be reviewed.
I)q
❑ On April 4, 2006, the City Council received the Cedar Bluffs
Homeowners Association preliminary application and petition and
authorized staff to request that the Association make a formal submittal of
improvement plans, detailed financial plans and.a. fee to cover City costs
associated with the detailed review.
❑ Those submittals were made and reviewed by City staff, the City
Attorney, the Dakota'County CDA and Ehlers and Associates, the City's
fiscal consultant. They are in order for formal consideration through the
public hearing process.
❑ On September 5, 2006 the City Council adopted a resolution calling for a
public hearing on October 3, and notice was duly published and
distributed to the owners of each unit, as required by state law.
• The total cost of the improvements, including financing costs, is estimated to be
$767,900. The City will make a loan to the association in an amount up to
$767,900 at an interest rate of 5.5% and amortized over 15 years. The proposed
annual housing improvement fee will be set at 105% of the annual principal and
interest due.
• The proposed fee for each homeowner is:
o $660.45 per year ($55.04 per month)
❑ $6,368.44 total if paid in full .
• Following the public hearing, if the City Council wishes to proceed in
establishing the Cedar Bluff Housing Improvement Area, the Council may direct
staff to prepare:
❑ an ordinance establishing the Housing Improvement Area;
❑ a resolution imposing housing improvement fees; and
❑ . a development agreement between the City and the association
Each of these items will come back to the Council for consideration on October
17, 2006.
ATTACHMENTS:
❑ Review schedule on page '
❑ Location map on page
❑ Public Hearing Notice on page
❑ Preliminary project costs aiJd fee estimates on page 125
SCHEDULE OF EVENTS
THE CITY OF FAGAN CITY COUNCIL
FOR THE ESTABLISHMENT OF
THE CEDAR BLUFFS HOUSING IMPROVEMENT AREA,
and .
APPROVING THE CEDAR BLUFFS HOUSING IMPROVEMENT FEE
December, 2005
City receives Housing Improvement Area application for the Cedar Bluffs Association, including a
petition from at least 51% of the owners.
August 29, 2006
Association submits financial plan and completes application. .
September 5, 2006
City Council meets at 6:30 p.m. and calls for public hearing on the establishment of the Housing
Improvement Area.
September 21, 2006
Notices are mailed to owners (at least 10 days prior to hearing).
September 22, 2006
Date of publication of hearing notice and map (at least 7 days prior to hearing). Publication faxed to
Thisweek News on September 20, 2006.
October 3, 2006
City Council holds public hearing at 6:30 p.m. on the establishment of the Housing Improvement
Area and approving the Cedar Bluffs Housing Improvement Fee. Following the public hearing,
City Council directs preparation of Ordinance establishing the Housing Improvement Area and the
development agreement.
By Oct. 10, 2006
City and Association complete Development Agreement.
October 17, 2006
City Council considers and adopts the Ordinance establishing the Cedar Bluffs Housing
Improvement Area effective on or after November 24, 2006. City Council approves resolution
establishing housing improvement fee and approves Development Agreement.
October 18, 2006
City sends summary of ordinance and resolution and notice of owners' veto. rights to each owner.
(Within five days of adopting ordinance and/or resolution).
By Nov. 16, 2006
Copy of Ordinance sent to the Minnesota Commissioner of Revenue (within 30 days of adoption).
By Nov. 30, 2006
City certifies housing improvement fee to Dakota County.
December 1, 2006.
Housing Improvement Area becomes effective, if there are no owner vetoes or appeals.
December 4, 2006
City cancels levy for housing improvement fee if an appeal is filed
Iz2
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING
CITY OF EAGAN
DAKOTA COUNTY
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the City of Eagan will hold a public hearing on October 3,
2006, at approximately 6:30 p.m. at the Eagan City Council Chambers in the Eagan Municipal
Center, 3830 Pilot Knob Road, Eagan, Minnesota, to consider two actions under Minnesota
Statutes Sections 428A.11- 428A.21 as follows:
1. Adoption of an ordinance establishing the Cedar Bluff Housing Improvement Area.
2. Adoption of a resolution imposing fees on housing units within the Cedar Bluff
Housing Improvement Area.
Within the Cedar Bluff Housing Improvement Area, the City proposes to facilitate various
improvements to the Cedar Bluff Condominiums. The boundaries of the . proposed Cedar Bluff
Housing Improvement Area are shown in the map below. Fees imposed on the owners of units in
the Cedar Bluff Condominiums would finance the improvements. Details regarding the hearing, the
improvements and the fees are described below:
1. Persons to be heard: All persons owning housing units in the proposed housing
improvement area that would be subject to a fee for housing improvements, and all other
interested persons, will be given an opportunity to be heard at the hearing.
2. Proposed Improvements: The exterior common area and building system
improvements include: windows and patio door replacement for each unit and foundation
repair.
3. Estimated Cost of Improvements to be paid in whole or in part by housing
improvement fee: $767,900.00 including administrative costs. .
4. Amount to be charged against each housing unit:. Estimates of the fee to be
imposed on housing units in the Cedar Bluff Housing Improvement Area are included in the
table below. The Annual Fee per unit is shown and includes interest on the cost per unit at a
rate of 5.5% per annum. The total 15 year fee amount is shown. The Total Prepayment Fee
(Principal only) is shown. Fees may not be more than the amounts shown.
Annual Fee for
15 Years
Total 15 Year
Fee
Total
Prepayment Fee
$660.45
$9,906.75
$6,368.44
1700!)
N
5. Owner's right to prepay the total fee: Housing unit owners may prepay in whole
but not in part at any time. Payment made in any calendar year must include interest
through the date of the prepayment.
6. Number of years the fee will be in effect: If owners do not prepay the Total
Prepayment Fee, the Annual Fee will be imposed in equal installments over a period not to
exceed 15 years. The first installment will be payable in 2007 with each half of real estate
taxes.
7. Owner's right to prepay after imposition of the Annual Fee: Owners may
prepay the unpaid installment of the Annual Fee at any time.
8. Compliance with Petition Requirement: Owners of more than 25 percent of the
housing units that would be subject to the proposed fee in the Cedar Bluff .Housing
Improvement Area have filed a petition with the City Clerk requesting a public hearing on
the proposed fee, which exceeds the requirement under Ch. 428A.12.
For further information on the proposed housing improvement fee, contact Jon Hohenstein at (651)
675-5660.
BY ORDER OF THE CITY COUNCIL OF THE CITY OF EAGAN, MINNESOTA
/s/ Jon Hohenstein,
Community Development Director
PRELIMINARY - For Discussion Only
EHLERS
6 ASSOCIATES INC
Preliminary Estimates for Public
Hearing Notices
City of Eagan
Housing Improvement Area - Cedar Bluff Townhomes
_ Project Costs
Concrete/Foundation
$ 276,000
WindowsJPatio Doors
$ 417,000
Consultant Fee
in soft costs
Contingendy
$ 40,000
Total Construction Costs
$ 733,000
Finance Costs
Capitalized Interest
1 -
Soft Costs
34,900
Total Project Costs
$ 767,900
Less Interest Earnings
2 $ (3,687)
HIA Loan Amount
$ 764,213
Term (years)
15
Average Rate
3 5.50%
Annual Debt Payment
4 $79,254
Total Units
120
Cost/Unit - Annual
$660:45
Cost/Unit - Monthly
$55.04
Assessment - Per/Unit
$ 6,368.44
1 Assumes fees levied in 2006 for initial collection in 2007.
2 Estimate - subject to change- will depend upon construction draws.
3 Estimate - subject to change.
4 Debt Payment is 105% of principal and interest due. Assumes loan closes 2-1-2007.
Breakdown of Soft Costs
Association's Eng. Consultant
15,000
City Admin Fee
5,000
Legal Fees
3,000
Escrow Agent Service
900
Dakota County CDA Inspections
5,000
Financial Advisor
6.000
TOTAL
34,900
9/26/2006
I�
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
OLD BUSINESS
A. ORDINANCE AMENDMENT- WINTER SEASON PARKING
ACTIONS TO BE CONSIDERED:
1) Approve OR deny an amendment to City Ordinance 9.09 (Winter Season Parking)
relating to winter parking regulations on certain city streets that have either even
addresses on both sides of the street or odd addresses on both sides of the street and
authorize publication in the City's legal newspaper for two weeks.
2) Approve OR deny a resolution establishing winter season parking regulations as
proposed by the City Engineer for Denmark Trail East/West and Denmark Court
East/West and authorize the installation of regulatory street signs.
FACTS (for Action #1):
• In 1983, the City's instituted a winter season parking ordinance to provide for
more efficient and safer snow removal and to help identify abandoned or disabled
vehicles.
• The winter parking ordinance is in effect from November 15 to April 15 of each
year. According to City Ordinance 9.09, "on odd -numbered days parking shall be
permitted only on that side of the street with odd -numbered addresses -for a period
of. 12 hours beginning at 6:00 a.m. and continuing until 6:00 p.m." There is a
similar restriction for even addresses/days. Parking is allowed on both sides of the
street from 6 p.m. to 6 a.m.
• Approximately 105 street segments within the City have either even addresses on
both sides of the street or have odd addresses on both sides of the street. The
current winter parking restrictions prohibit all parking on these streets every other
day (6am — 6pm), between November 15 and April 15.
• The proposed ordinance amendment is written to allow a Council resolution
establishing specific winter parking regulations for segments of City streets that
have either even addresses on both sides of the street or odd addresses on both
sides of the street. The limits of any restrictions would be deternhined by the City
Engineer such that dailyparking would be provided on alternating sides of the
street during the winter season. The current resident petition process would
continue to be utilized for consideration of all future segments.
• Upon published notice of the ordinance amendment for two weeks in the City's
legal newspaper, the ordinance becomes official.
ISSUES (for Action #2):
• All houses on Denmark Trail West and Denmark Court West are odd -numbered
and all houses on Denmark Trail East and Denmark Court East are even -
numbered.
• On. August 29, the City received a petition from 16 people representing 15 of the
41 affected properties requesting that signage be installed that would regulate
parking on alternating sides of each cul-de-sac on alternating days (Nov. 15 —
April 15), similar to the current odd/even restriction.
• The proposed designation would also help relieve parking inconveniences caused
by the "No Parking" restrictions that exist on the west side of Denmark Avenge
resulting from the recently completed sidewalk improvements.
ATTACHMENTS:
• Petition and Petitioners' Map, pages 0 through (�
• Draft Ordinance Amendment, page 132 .
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City of E
PETITION
FOR CITY USE O LY `
Date Received
Date Presented
To Council
Approved ❑
Denied ❑
DESIGNATE A WINTER PARKING SCHEDULE
I/We, the undersigned, hereby petition the City Council of the.City of Eagan to designate a winter
parking schedule by allowing parking on the south and east sides of certain streets listed below on
even calendar days and allowing parking on the north and west sides of certain streets listed below
on odd calendar days from November 15 to April 15 of the following year. We further petition the
installation of associated• permanent signing on the certain streets listed below to identify these
designations.
The winter parking designations and associated permanent signing are petitioned for the following
streets: Denmark Trail West, Denmark Trail East, Denmark Court_West,and Denmark Court_ East._
I/We request this parking designation for the following reasons:
• All ,houses on Denmark Trail West and Denmark Court West are odd -numbered and all
houses on ' Denmark Trail East and Denmark CourtEast are even -numbered. The current
winter parking regulations only allow parking on these streets every other day between
November 15 and April 15.
• The proposed designations of a winter parking schedule would allow parking on one side of
these streets each day. The side of the street where parking is allowed would alternate each
calendar day between November 15 and April 1.5 and would be identified with permanent
signing.
• The proposed designation would help relieve parking inconveniences caused by the "No
Parking" restrictions that exist on the west side of Denmark Avenue required by the recently
completed construction.
• The proposed designations would allow snow removal to occur on a similar schedule with the
majority of streets in the City.
I/We request that the City Council take this petition request under consideration at its earliest
opportunity.
Name Please PRINT and INITIAL) ADDRESS
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PETITION
FOR CITY USE ONLY
Date Received Y -,?,g - (a
Date Presented
To Council
Approved O
Denied ❑
DESIGNATE A WINTER PARKING SCHEDULE
I/We,, the undersigned, hereby petition the City Council of the City of Eagan to designate a winter
parking schedule by allowing parking on the south and east sides of certain streets listed below on
even calendar days and allowing parking on the north and west sides of certain streets listed below
on odd calendar days from November 15 to April 15 of the following year. We further petition the
installation of associated permanent signing on the certain streets listed below to identify these
designations.
The winter parking designations and associated permanent signing are petitioned for the following
streets: Denmark Trail West Denmark Trail East Denmark Court West and Denmark Court East.
I/We request this parking designation for the following reasons:
•. All houses on Denmark Trail West and Denmark Court West are odd -numbered and all
houses on Denmark Trail East and Denmark Court East are even -numbered. The current
winter parking regulations only allow parking on these streets every other day between
November 15 and April 15.
• The proposed designations of a winter parking schedule would allow parking on one side of
these streets each day. The. side of the street where parking is allowed would alternate each
calendar day between November 15 and April 15 and would be identified with permanent
signing.
The proposed designation would help relieve parking inconveniences caused by the "No
Parking" restrictions that exist on the west side of Denmark Avenue required by the recently
completed construction.
• The proposed designations would allow snow removal to occur on a similar schedule with the
majority of streets in the City.
I/We request that the City Council take this petition request under consideration at its earliest
opportunity.
1.
2.
3.
4.
5.
Name (Please PRINT and INITIAL)
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Engineering Department
DRAFT — 9.13.06
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, NIINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER NINE ENTITLED "PARKING. REGULATIONS" BY AMENDING SECTION
9.09, SUBD. 2 REGARDING WINTER SEASON PARKING AND BY ADOPTING BY
REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 9.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Nine is hereby amended by adding Section 9.09, Subd.
2(D), to read as follows:
(D) The City Council may establish parking restrictions by resolution and direct
signsbe hosted for applicable streets that have either even addresses on both sides
of the street or odd addresses on. both sides of the street.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 9.99, entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication
according to law.
ATTEST: CITY OF EAGAN
City Council
By: Maria Petersen
Its: City Clerk
Date Ordinance Adopted:
By: Pat Geagan
Its: Mayor
Date Ordinance Published in the Legal Newspaper:
I
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
ACTION TO BE CONSIDERED: Award Contract 06=08 (North Ridge Drive & Sibley
Terminal Industrial Park Storm Drainage Improvements) to S.M. Hentges & Sons, Inc, for:
1) The Base Bid of $208,282 OR
2) The Base Bid with Alternate #3 for $248,355
and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• Part of Contract 06-08 provides for the construction of corrective storm drainage
improvements to address recurring home flooding concerns in the North Ridge Drive
neighborhood under City Project No. 939.
e On May 9, 2006, the City Council directed City staff to proceed with neighborhood
meetings with affected North Ridge residents to review the proposed project, and
authorized preparation of detailed plans and specifications.
• On June 1 and.August 16, City staff held neighborhood meetings to review and discuss
the proposed improvements, potential construction impacts, proposed schedule, and
needed easements for the project. Alternative designs (Alt. #3) have been incorporated
into the detailed plans for bid solicitation comparison to allow the Council to evaluate
the cost implications of resident requested options.
• Another part of Contract 06-08 provides for the drainage improvements through the Sibley
Terminal Industrial Park area near TH 13 and Terminal Drive in northwest Eagan under
City Project 858.
• On July 18, 2006, the City Council held a public hearing, approved Project 858 and
authorized the acquisition of the pond easement and preparation of detailed plans and
specifications.
• All necessary easements have been acquired for this project.
• Contract 06-08 also includes a maintenance improvement to the Fish Lake outlet structure
(Alternate Bid #1), and the installation of additional catch basins on Shawnee Road
(Alternate Bid #2). While all of these improvements have been combined under one
contract for hopeful economies of scale, the bids for Alternates. #1 & #2 significantly
exceeded the Engineer's estimate and should be rejected and reconsidered under a future
contract.
• On September 5, 2006, the Council approved the plans and authorized the advertisement
for solicitation of competitive bids for Contract 06-08.
• At 10:30 a.m. on September 28, formal bids for the base project and alternates were
received. All bids have been reviewed for compliance with the bid specifications and
accuracy on unit price extensions and summations. The low base bid from S.M. Hentges &
133
Sons, Inc. has been reviewed by the Engineering Division and found to be in order for
favorable Council action.
ISSUES:
Alternate Bids
• Alternate Bid #1 provides for the installation of a concrete outlet skimmer structure over
the existing pipe from Fish Lake. The alternate bid received from the low base.bidder (S.M. .
Hentges) was $32,988 or about 170% over the engineer's estimate for this work. Staff is
recommending that this alternate not be accepted at this time.
• Alternate Bid #2 provides for the installation of additional catch basin structures to
minimize the frequency of street flooding at the low point of Shawnee Road. The alternate
bid received from the low base bidder was $21,857 or about 50% over the engineer's
estimate for this work. Staff is recommending that this alternate not be accepted at this,
time.
• Alternate Bid #3 provides for the jacking/augering of the proposed new storm sewer pipe
between the existing homes at 3864 & 3868 North Ridge Dr. This alternate construction
method would cost an extra $40,072. There currently exists adequate permanent utility
easements to accommodate this new construction. However, the affected home owners
want to discuss the alternate. bid with the Council before conveying the additional
temporary easements.
ATTACHMENTS: C
• Bid Summary, page.
• Aerial photos of Project 939, pages through I
• Project 939, North Ridge Drive, Alternate Bid Issues, page �.
: 11 i
North Ridge Drive/ Sibley Terminal Industrial Park
Storm Drainage Improvements
City Project No's. 939/ 858 - City Contract No. 06-08
Bid Date: Thursday, September 28, 2006 Bid Time: 10:30 a.m.
Contractors Total Base Bid
1.) S.M. Hentges & Sons, Inc $ 208,282
2.) Jgv Bros, Inc. $ 211,447
6.) G.L. Contracting, Inc $ 286,560
7.) Three Rivers Construction $ 454,634
Proiect 939 — North Ridge Drive — Base Bid
Low Base Bid $ 131,437
Preliminary Design ReRort Est. $113,300
Percent Over (+) Estimate 16.0%
Engineer's Estimate $132,300
Percent Under (,) Estimate --0.7%
Proiect 939 North Ridge Drive — Trenchless Construction - Alternate Bid 3
Low Base Bid. $ 156,898 (Proi. 939 Total $171,510)
Engineer's Estimate $ 119,900 (Project 939 Total Est. $144.260)
Percent Over (+) Estimate +30.9% (Project 939 Total +18.9%)
Proiect 858 — Sibley Terminal/ Highway 13 — Base Bid
Low Base Bid $ 76,845
Feasibility Report Estimate
$ 120,900
Percent Under (-)'Estimate
-36.4%
Engineer's Estimate
$ 67,050
Percent Over (+) Estimate
+14.6%
Fish Lake Outlet Skimmer - Alternate Bid 1
Low Base Bid
$ 32,988
Engineer's Estimate
$ 12,200
Percent Over (±) Estimate
+171%
Shawnee Road Catch Basins - Alternate Bid 2
Low Base Bid
$ 21,857
Engineer's Estimate
$ 14,700
Percent Over (+) Estimate
+48.7%
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Project 939 — North Ridge Drive — Storm Drainage Improvements
Base Bid & Alternate Bid 3 (Trench less Construction)
City Contract No. 06-08
Bid Issues
The residents adjacent to a portion of the proposed alignment of the North Ridge Drive
Storm Drainage Improvement. (Project 939) requested construction methods with less
disturbance than traditional open trench installation of storm sewer pipe. Alternate Bid
No. 3 was included to provide the opportunity for the City Council to consider trench less
jacking/boring of a portion of the storm sewer pipe between these houses with limited
construction area (3864 & 3868 North Ridge Drive). .
■ The low base bid for Project 939 (Part I of the base bid) is $116,825.
■ The alternate bid (trench less) from the low base bidder is $156,898 ($40,073
more).
The attached Pictometry exhibits represent the proximity of the proposed construction to
the homes of the impacted property owners and support the concerns of the residents
proposed to be impacted by the pipe construction. The primary concerns expressed by
the residents include the potential for damage to the residential dwellings and the impacts
to landscaping. The concerns are valid and justified the alternate bid for Council
consideration.
The additional cost of the augering/ boring alternate is significant. Similar open trench
construction occurred as part of the July 2000 Storm mitigation efforts without damage to
adjacent homes. Staff is familiar with monitoring efforts that can be implemented aspart
of the construction to ensure that any damage that may occur would be recorded for
farther addressingtrepair by the City. The cost of this monitoring would be considerably
less than the proposed $40,000 additional cost.
Significant landscaping impacts occurred as a part of the July 2000 Storm mitigation
efforts, including the loss of numerous significant trees. The Council established a
replacement policy that replaced significant trees, but did not replace other landscaping.
Agenda Information Memo
October 3, 2006 Eagan City Council
A. PLANNED DEVELOPMENT AMENDMENT —BYERLY'S
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow outdoor display of fresh produce at the Byerly's store located at 1299 Promenade Place,
legally described as Lot 8, Block 1, Eagan Promenade, subject to the conditions in the staff
report.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
➢ Byerly's is proposing outside display of seasonal fresh produce.
➢ There are currently three bins located outside the store entrance, totaling 48 sq. ft.
➢ The PD Amendment proposes to increase the outside display to allow six bins with a
total display area of 96 sq. ft. The bins would be placed further out from the building at
the main entrance as shown on the submitted site plan.
➢ Upon visiting the site, staff noticed two propane cages which are also considered part of
the outside display, adding approximately 14 sq. ft. to the total display area.
➢ Staff's evaluation in the staff report suggests a modified plan for three display bins in
their current location and the two propane cages in their current location with a total
outside display area of approximately 62 sq. ft.
➢ . The Advisory Planning Commission held a public hearing on September 19, 2006 and is
recommending denial because the applicant was not in attendance at that meeting to
address the APC's questions. The applicant was unable to attend the public hearing due
to a death in the family.
ISSUES:
➢ The APC questioned whether the applicant was agreeable to the staff suggestion of only
three bins in the current locations rather than the proposed six bins shown on the
proposal. Byerly's has indicated that the three bins are acceptable.
➢ The APC also questioned why the bin display was already occurring in advance of the
PD Amendment. Because the existing bin area is less than 60 sq. ft., they were in
compliance with the limits of the City Code. The applicant was also unaware that the
propane cages are also part of the outside display until staff brought that to their
attention in the staff report.
60 DAY AGENCY ACTION DEADLINE: October 29, 2006
ATTACHMENTS (3):
September 19, 2006 APC Minutes on pages 1 ,1'1 1 through .
Staff Report, pages 1_43 throu_ gh
Modified Site Plan, page
Advisory Planning Commission Minutes
September 19, 2006
Page I of 11
MINUTES OF A REGULAR MEETING OF THE
EAGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
September 19, 2006
A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday,
September 19, 2006, at 6:30 p.m., at the Eagan Municipal Center. Present were Vice Chair
Chavez, Members Keeley, Feller, Jensen, and. Dugan. Also present were, City Planner Mike
Ridley, Planner Pam Dudziak, City Attorney Bob Bauer, City Engineer Russ Mathis, and
Recording Secretary Camille Worley.
AGENDA
Member Keeley moved, Member Dugan seconded a
All voted in favor. Motion carried 5-0.
August 22, 2006, ADVISORY PLANNING
Member Keeley moved, Member Feller secondee
Advisory Planning Commission Meeting minutes.
All voted in favor. Motion carried 5-0. _
III. VISITORS TO BE HEARD (10 MINUTETW�'
There were no visitors who wished to be hegYd.
IV. PUBLIC HEARINGS_-- _
A. Byerly's -
Applicant I
11=07-06
to aAprove the AugusV2Z, 2006,
2 & Lot 9 Blk 2 Ex Pt Platted as Eagan
to allow outdoor display of seasonal items.
Planner Dudziafcduced iffis item and highlighted the information presented in the City Staff
report dated Septer�r 12006. She noted the background and history.
Vice Chair Chavez oppied the public hearing.
There being no public comment, Vice Chair Chavez closed the public hearing and turned the
discussion back to the Commission.
Member Dugan explained that he would vote against approval because the outdoor display
activity is occurring prior to approval of the Planned Development Amendment and the lack of
appearance by the applicant to answer questions.
X41
Advisory Planning Commission Minutes
September 19, 2006
Page 2 of 11
Member Keeley moved, Member Dugan seconded a motion to recommend approval of a
Planned Development Amendment to allow outdoor display of products at the Byerly's store
located at 1299 Promenade Place, legally described as Lot 8, Block 1, Eagan Promenade,
located in the S''/2 of Section 10 subject to the following conditions:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office.
2. Fresh produce display shall be limited to three 4'x 4' bins located between the building and
the pillars near the front entrance.
3. Outside display shall occur only befween May 1 and November iii each year.
4. Outside display items shall consist only of fresh seasonal pg4a. re. All items displayed
shall be confined to the bins themselves, and shall not exl]W m the sidewalk or other
areas around the bins or along the storefront.
5. The bins shall not exceed 16 sq. ft. each,.and shame painted a neutr 3Wor to match the
building. The bins may have the Byerly's namaffisplayedon one side.
6. One pricing sign maybe displayed for each bin.-B.signw's-hall be uniform jta design, and
shall not exceed the proposed 11" x 7" size. �=
7. No more than two propane cages snail -be permitted. PIcement of the propane cages
shall be adjacent to the building and W- fiance with al p7i ble_fire codes and
ordinances. - —
8. A revised site plan showing the new bin lacatic fi andV4gg 3pane cages shall be provided
for inclusion in the P1a evelopmentW endment 6'reement.
A vote was taken. _
Aye: Member Keeley.
Nay: Vice Chair Chavez, Member qRi— r Feller dnd Jensen.
Motion failed -_IF==-
MemberDugan moved,!Waber Fui eC eeonded a motion to recommend denial of a Planned
Devdlopilent Amendmefflah allow da -Moor display of products at the Byerly's store located at
1299 Promej ade Place, legIRCy described as Lot 8, Block 1, Eagan Promenade, located in the S
of Section3or the follow_ g reasons:
1.1 The propose zamendments were in effect before the application for Planned
Developmentiftendment was -approved.
2. The current display is in violation.
3. The applicant failed to appear at the Advisory Planning Commission meeting for
explanation.
A vote was taken:
Aye: Vice Chair Chavez, Members Dugan, Feller, and Jensen.
Nay: Member Keeley.
Motion carried 4-1.
14.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 14, 2006
APPLICANT: Byerly's
PROPERTY OWNER: DDRA
REQUEST: Planned Development Amendment
LOCATION: 1299 Promenade Place
CASE: 10 -PA -11-07-06
HEARING DATE: August 22, 2006
APPLICATION DATE: June 15, 2005
PREPARED BY: Pamela Dudziak
COMPREHENSIVE PLAN: SA/RC, Special Area/Retail Commercial
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The applicant is requesting approval of a Planned Development Amendment to allow outdoor
display of fresh produce at the Byerly's store located at 1299 Promenade Place, legally described
as Lot 8, Block 1, EaganPromenade, located in the S''/x of Section 10.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter maybe amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
BACKGROUND/HISTORY
Eagan Promenade was platted in 1995 and the Byerly's store was constructed in 1996. In 1997, the
City adopted a zoning amendment to permit a limited amount of outside display on commercially
zoned properties.
1LP
Planning Report — Byerly's
September 19, 2006
EXISTING CONDITIONS
The site contains an existing in-line retail center. The applicant, Byerly's, is an anchor tenant on
the west end of the building. Other tenants include Barnes & Noble bookstore, Old Navy
clothing, and Michael's craft store.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Proposal — Byerly's is proposing to amend the Planned
Development Agreement to allow for outside display of
products. The Eagan Promenade Planned Development
was approved in 1995 and predates the City's ordinance
regarding outside displays. In 1997, the City Code was
amended to allow for a limited amount of outdoor display
for commercial properties.
Site Plan — Byerly's is proposing outside display of six 4'
x 4' branded bins. The total bin display area proposed is
96 sq. ft. The proposed location of the bins is in front of the brick pillars to the left and right of
the entrance, and in between the entrance and exit doors. Price signs are proposed to be posted
on the bins for the displayed items. An example of the proposed pricing sign is attached. It is an
11" x 7" sheet with the item name and price on it.
Code Requirements — The City Code allows outdoor display of merchandise or goods subject to
the following standards:
a. The display area shall not exceed 60 square feet. The proposed display area totals 96 sq.
ft. The Byerly's store is approximately 60,000 sq., ft. The proposed 96 sq., ft. of display
may be of a scale that is compatible with this size of retail store; the acceptability of the
display area is a policy matter to be determined by City officials.
Existing Use
Zoning
Land Use Designation
North
Wings Financial credit
PD, Planned
SA/RC, Special Area/ Retail
union/ retail strip center
Development
Commercial
(approved July 2006
East
Retail
PD, Planned
SA/RC, Special Area/ Retail
Development
Commercial
South
Retail (movie rental/
PD, Planned
SA/RC, Special Area/ Retail
bank/ restaurants
Development
Commercial
West
I -35E
Right-of-way
EVALUATION OF REQUEST
Proposal — Byerly's is proposing to amend the Planned
Development Agreement to allow for outside display of
products. The Eagan Promenade Planned Development
was approved in 1995 and predates the City's ordinance
regarding outside displays. In 1997, the City Code was
amended to allow for a limited amount of outdoor display
for commercial properties.
Site Plan — Byerly's is proposing outside display of six 4'
x 4' branded bins. The total bin display area proposed is
96 sq. ft. The proposed location of the bins is in front of the brick pillars to the left and right of
the entrance, and in between the entrance and exit doors. Price signs are proposed to be posted
on the bins for the displayed items. An example of the proposed pricing sign is attached. It is an
11" x 7" sheet with the item name and price on it.
Code Requirements — The City Code allows outdoor display of merchandise or goods subject to
the following standards:
a. The display area shall not exceed 60 square feet. The proposed display area totals 96 sq.
ft. The Byerly's store is approximately 60,000 sq., ft. The proposed 96 sq., ft. of display
may be of a scale that is compatible with this size of retail store; the acceptability of the
display area is a policy matter to be determined by City officials.
Planning Report — Byerly's
September 19, 2006
Paee 3
b. The display area shall be located immediately adjacent to the principal structure and only
on the side of the building which contains a main entrance. Two sets of bins are
proposed to be located adjacent to the pillars on either side of the main entrance, not
adjacent to the building wall. One set of bins is proposed to be free-standing in between
the entrance and exit doors, not adjacent to any permanent structure, either pillar or
building wall.
c. The display area shall not extend more than five feet out from the building and shall not
exceed four feet in height. The proposed bins are 48" in height or less. However, the
bins are proposed to be located more than five feet out from the building.
d. The display area shall not take up required parking spaces or landscaping areas of the
principaluse. The proposed outside display is located on the sidewalk The bins do not
take up required parking spaces or landscaping areas, and placement does not conflict
with pedestrian movement.
e. The display items. shall consists solely of products sold or distributed within the principal
structure by the occupant thereof. The proposed bins will display fresh seasonal produce,
products which are also sold inside the store.
Evaluation — The proposal appears to comply with standards d and e. Items b and c are partially
satisfied with regard to the height of the display and placement on the side of the building
containing the main entrance. Items a and b regarding the size of the display area and the
location of the bins adjacent to the building are not satisfied. Since two sets of the bins are
proposed adjacent to permanent brick pillars, that placement could be construed as meeting the
intent of item a, however, the free-standing bins do not satisfy this standard.
City staff visited the site on September 12, 2006 and
observed three bins in slightly different locations
than shown on the proposed site plan. Two of the
display bins were placed near the pillars, but
between the pillar and building rather than in front
of the pillars. The third bin was located between the
entrance and exit doors. This scenario comes closer
to compliance with the placement requirements of
the City Code than the proposed six bins with
placement in front of the pillars. Additionally, the
area of three bins is 48 sq. ft., which complies with
the 60 sq. ft. maximum.
On the site visit, staff also observed two propane tank cages in front of the building to the side of
the main entrance. These propane cages should be included in the request as they are also a
display item. The propane cages are each about 3.5' wide and 2' deep. Two of them total
approximately 14 sq. ft. in area. The placement of the cages is flush against the building as
WS
Planning Report — Byerly's
September 19, 2006
required by the ordinance, however, the cages are approximately 70" in height, which exceeds
the 48" height limit for outside display.
The three bins currently displayed, and the two propane cages
contain a display area of approximately 62 sq. ft., which is
very close to the 60 sq. ft. permitted by the City Ordinance.
The six bins proposed by the applicant, along with the
propane cages, total about 110 sq. ft. The acceptability of the
height of the propane tanks, placement and number of bins
deviate from the typical ordinance standards. Such deviations
can be accommodated within the Planned Development
zoning and their acceptability is a policy matter to be
determined by City officials.
SUMMARY/CONCLUSION
In summary, the applicant is requesting approval of a Planned Development Amendment to
allow outdoor display of products at the Byerly's store located at 1299 Promenade Place. The
proposed outside display consists of six 4' x 4' bins placed in the sidewalk area adjacent to
existing pillars and in front of the main entrance. The proposal complies with most of the
ordinance standards regarding outside display. Staff recommends a modified plan based on the
site visit which has three bins placed between the pillars and the building. Also, the existing
propane cages should be considered as outside display, adding approximately 14 sq. ft.. Thus,
the deviations include the amount of display area, the height of the propane cages, and the
placement of the display bins. The acceptability of these deviations regarding bin placement and
display area is a policy matter to be determined by City officials.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow outdoor display of
products at the Byerly's store located at 1299 Promenade Place, legally described as Lot 8, Block
1, Eagan Promenade, located in the S '/2 of Section 10. If approved the following, conditions shall
apply:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office.
2. Fresh produce display shall be limited to three 4' x 4' bins located between the building
and the pillars near the front entrance.
3. Outside display shall occur only between May 1 and November 15 of each year.
4. Outside display items shall consist only of fresh seasonal produce. All items displayed
shall be confined to the bins themselves, and shall not extend onto the sidewalk or other
areas around the bins or along the storefront.
Planning Report — Byerly's
September 19, 2006
Paee 5
5. The bins shall not exceed 16 sq. ft. each, and shall be painted a neutral color to match the
building. The bins may have the Byerly's name displayed on one side.
6. One pricing sign may be displayed for each bin. The signs shall be uniform in design,
and shall not exceed the proposed 11" x 7" size.
7. No more than two propane cages shall be permitted. Placement of the propane cages
shall be adjacent to the building and in compliance with applicable fire codes and
ordinances.
8. A revised site plan showing the new bin location and the propane cages shall be provided
for inclusion in the Planned Development Amendment Agreement.
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APFLE
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BYERLY'S-EAGAN
RECEIVED JUL 19 2006
f(1
BANK
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BYERLTS-EAGAN
RECEIVED JUL 19 2006
I LL
BYERLTS-EAGAN
RECEIVED JUL 19 2006
Bush's Baked Beans
06/22/2006-07/05/2006
Im 28 oz
Save $3.25 on 5
Merchandising Plan-Byerly's Eagan
Who: Byerly's Foods
1299 Promenade Place
Eagan, MN 55121
Michael MacRae, General Manager
651-686-9669
What: Merchandise fresh seasonal produce items in 6 Byerly's
branded 4 ft. by 4 ft. bins in front. of the store. We are requesting
total retail square footage of 96 feet. Current restrictions limit us
to 60 square feet. (Please see picture of bin.)
When: Each year from spring to fall as weather permits. May 1t
thru November 151
.
Where: (See diagram.) Two bins will be located in front of the
brick pillar to the left of the entrance. Two bins will be located in
front of the brick pillar to the right of the entrance. Two bins will
be located in between the exit and entrance doors. These bins will
be positioned so as to have no effect on pedestrian traffic.
Why: By leveraging this retail space we will enhance the freshness
perception of our store and build sales.
RECEIVED JUL 19 2006
(n 153
mul
IIE5TULE
APPLE
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0
BYERLY'S-EAGAN
IVED JUL 1 9 2006
717-
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Agenda Information Memo
October 3, 2006 Eagan City Council
B. PLANNED DEVELOPMENT AMENDMENT — INTERSTATE
PARTNERS
ACTIONS TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow a detached trash enclosure on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55
in the east %2 of Section 2, subject to the conditions in the APC minutes.
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow temporary signage on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55 in the
east %2 of Section 2, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
➢ The site is located on the northeast corner of Pilot Knob Road and Yankee Doodle Road
and has developed with an 8,180 square foot bank building with six drive-through service
lanes, 50 parking stalls, and two free-standing ATM machines/lanes located in the
southwest comer of the site.
➢ In 1997, amendments to this Planned Development were approved which allowed
modifications to the parking lot, a building addition to relocate the main entrance/lobby
of the bank and a second ATM drive-through lane.
➢ The applicant has indicated that the addition of a third ATM would allow them to better
accommodate the high volume of traffic utilizing the ATM service and minimize stacking
of vehicles.
➢ The staff report and the APC recommend modifications to the proposed landscaping and
the applicant has indicated a willingness to work with staff in that regard.
➢ The APC held a Public Hearing on this item on September 19, 2006 and they are
recommending approval.
AGENCY ACTION DEADLINE: October 14, 2006
ATTACHMENTS (2):
September 19, 2006 draft APC Minutes on page � �
Staff Report on page Ca through I (as .
I fZ
Advisory Planning Commission Minutes
September 19, 2006
Page 3 of 11
B. Grand Oak Five - Time Out Bar
Applicant Name: Interstate Partners
Location: 2864 Highway 55; Lot 3, Block 1, Grand Oak Five
Application: Planned Development Amendment
A Planned Development Amendment to allow a detached trash enclosure.
File Number: 02 -PA -14-08-06
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated September 8, 2006. He noted the background and history.
Matthew Miller, Interstate Partners, stated Interstate agrees with
available if there questions.
Vice Chair Chavez opened the public hearing. There
Chavez closed the public hearing and turned the disci
Member Feller moved, Member Keeley seconded 1
Planned Development Amendment to allow a da
Grand Oak Five located at 2864 Highway 55 in the
conditions:
1. The applicant shall enter into an
memorializes the approval of a c
2. The applicant shall record the amended
Block 1, Grand Oak Fite ==
3. The applicant
that illustrates
4. The e
dated
0
Member FelleE
Planned Deve
Five located at
in the area
be
to
7g�Eonditions and he is
blic oment, Vice Chair
to the 15—g�glission.
)mmend ap�eiiEW of -a
lclosure on LoF&Uock 1,
iop 2 subject to:4 following
brit Agreement that
[Agreement against Lot 3,
Plan (with the Building Permit application)
hie enclosure.
as shown on the Site/Details Plan sheet
All voteffin favor.-�nf'1on carried: 5-0.
ir Keeley seconded a motion to recommend approval of a
dment to allow temporary signage on Lot 3, Block 1,Grand Oak
55 in the east Yz of Section 2 subject to the following conditions:
1. The applicant is alloowed two temporary signs not to exceed a total of 50 SF.
2. The applicant is allowed to display two temporary signs until the Time Out Bar & Restaurant
opens or December 31, 2006, whichever comes first.
A vote was taken. All voted in favor. Motion carried: 5-0.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 8, 2006
APPLICANT: Interstate Partners
PROPERTY OWNER: Grand Oak, CR
CASE: 02 -PA -02-02-05
HEARING DATE: September 19, 2006
APPLICATION DATE: August 16, 2006
REQUEST: Planned Development Amendments PREPARED BY: Michael J. Ridley, AICP
LOCATION: East ''/s of Section 2
COMPREHENSIVE PLAN: Special Area 2 — Office/Service (OS)
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The applicant is requesting approval of Planned Development Amendments to allow the
addition of a detached trash/recycling enclosure and to allow temporary signage in excess of 25
SF and for a period of time exceeding City Code standards for the larger of the two retail
buildings on Lot 3, Block 1, Grand Oak Five located at the northwest intersection of Highways
55 and 149 in the east %sof Section 2.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter maybe amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
BACKGROUND/HISTORY
In 2004, the City Council approved a Comprehensive Guide Plan Amendment to change the
designation from Special Area 2 -Business Park to Special Area 2-Office/Service, a Rezoning of
approximately 13.5 acres from Business Park to Planned Development, and a Preliminary
Subdivision of approximately 13.5 acres to create four lots. The proposed buildings on the four
lots are either complete or under construction.
Planning Report — Grand Oak Five PDA
September 19, 2006
Page 2
EXISTING CONDITIONS
Construction has been completed on the 20,0000 SF bank on Lot 2, the two retail buildings
(13,000 SF total) on Lot 3 and the 30,000 SF office building on Lot 4. The 90,000 SF office
building on Lot 1 (formerly occupied by the Imre "Triangle" building) is under construction.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Amendments
Trash Enclosure — Interstate Partners, LLC has secured a tenant to fill the remaining 7,000 SF
of the retail building that currently houses Caribou Coffee. The applicant states that Time Out
Bar & Restaurant has indicated that the existing shared trash area (located in the northwest part
of the building) will be inadequate for their use. The City Code requires trash receptacles to be
located within the building or in an enclosure attached to the building.
The applicant has provided plans for a detached enclosure and stated that the existing trash area
within the building is insufficient for the restaurant tenant needs and, further, they believe the
detached enclosure is needed in order to maintain a high level of cleanliness and to avoid any
sanitary concerns of an overcrowded trash room.
The applicant has proposed the enclosure to be located adjacent to the southern most portion of
the parking area. The applicant states: "The location was chosen to try and minimize the
visibility of the enclosure. If it was constructed directly across from the kitchen exit it would be
in the middle of open space between the building and Highway 55 and would appear more
prominent than the building itself. In addition, we could not propose it on the north side of the
building as there is no access from the kitchen on that side of the building. Because the
enclosure is not directly across the parking lot from the kitchen access we will provide the tenant
a oversized cart to load the trash in and to transport it to the enclosure minimizing any possible
spills from leaky garbage bags."
Existing Use
Zoning
Land Use Designation
North
Grand Oak I & II
BP
S ecial Area 2 -BP
South
Office/Warehouse
Limited Industrial
IND
East
The Waters Office Park '
Planned Development
Special Area 2 — O/S
West
Office & Office/Warehse
BP
Special Area 2 - BP
EVALUATION OF REQUEST
Amendments
Trash Enclosure — Interstate Partners, LLC has secured a tenant to fill the remaining 7,000 SF
of the retail building that currently houses Caribou Coffee. The applicant states that Time Out
Bar & Restaurant has indicated that the existing shared trash area (located in the northwest part
of the building) will be inadequate for their use. The City Code requires trash receptacles to be
located within the building or in an enclosure attached to the building.
The applicant has provided plans for a detached enclosure and stated that the existing trash area
within the building is insufficient for the restaurant tenant needs and, further, they believe the
detached enclosure is needed in order to maintain a high level of cleanliness and to avoid any
sanitary concerns of an overcrowded trash room.
The applicant has proposed the enclosure to be located adjacent to the southern most portion of
the parking area. The applicant states: "The location was chosen to try and minimize the
visibility of the enclosure. If it was constructed directly across from the kitchen exit it would be
in the middle of open space between the building and Highway 55 and would appear more
prominent than the building itself. In addition, we could not propose it on the north side of the
building as there is no access from the kitchen on that side of the building. Because the
enclosure is not directly across the parking lot from the kitchen access we will provide the tenant
a oversized cart to load the trash in and to transport it to the enclosure minimizing any possible
spills from leaky garbage bags."
Planning Report — Grand Oak Five PDA
September 19, 2006
Page 3
Planning staff does not dispute that assessment; however, the screening benefits at the proposed
location are provided largely by existing mature vegetation which could be augmented with
additional landscaping around the enclosure.
The additional plantings are important due to the mature growth in the area being volunteer,
deciduous and located within MnDOT r -o -w. Staff suggests the applicant add some new
evergreen trees and foundation plantings around the enclosure to enhance the visual interest and
soften the appearance of this addition.
Temporary Signage — The applicant is also requesting approval of temporary signage that will
exceed the amount and duration that is allowed by the Sign Ordinance. The Sign Ordinance
allows temporary signage of up to 25 SF for no more than ten days out of any sixty day period.
Specifically, the applicant is requesting to display two 25 SF temporary signs (Opening Soon &
Now Hiring) from mid-October through December.
SUMMARY/CONCLUSION
The proposed amendments would allow a detached trash enclosure and temporary signage that
exceeds square footage and duration standards of the City Code. The applicant is faced with a
tenant mix that will result in trash/recycling needs greater than the original building design can
accommodate. The enclosure amendment request proposes a proactive approach to avoid a
future operational issue.
The proposed temporary signage amendment is intended to provide visibility for the new 7,000
SF restaurant tenant as well as employment opportunities during the interior build out if the
space.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow a detached trash
enclosure on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55 in the east %a of
Section 2. If approved, the following conditions shall apply:
1. The applicant shall enter into an amended Planned Development Agreement that
memorializes the approval of a detached enclosure.
2. The applicant shall record the amended Planned Development Agreement against Lot 3,
Block 1, Grand Oak Five.
3. The applicant shall provide a revised Landscape Plan (with the Building Permit
application) that illustrates additional plantings in the area of the enclosure.
4. The enclosure shall be located and constructed as shown on the Site/Details Plan sheet
dated 8-16-06.
Planning Report — Grand Oak Five PDA
September 19, 2006
Page 4
To recommend approval of a Planned Development Amendment to allow temporary signage
on Lot 3, Block 1,Crrand Oak Five located at 2864 Highway 55 in the east ''/s of Section 2. If
approved, the following conditions shall apply:
1. The applicant is allowed two temporary signs not to exceed a total of 50 SF.
2.: The applicant is allowed to display two temporary signs until the Time Out Bar &
Restaurant opens or December 31, 2006, whichever comes first.
.
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RESTAURANT &SPORTS
To: Mike Ridley, City Planner, City of Eagan
From: Matthew L. Miller, Investment Manager, Interstate Partners LLC
Date: September 7, 2006
Re: Conditional Use Permit
Interstate Partners LLC, as the managing member of Grand Oak Retail LLC, the owners of
retail buildings know as the Shops at Grand Oak (13,000 SF) is requesting an amendment
to the current PD zoning to allow for an additional trash enclosure and temporary signage
to be allowed to be hung for more than the ten (10) days out of a sixty (60) day period as
stipulated in the City's definition of temporary signage.
This request is being made for the following reasons:
1. Time Out Bar & Restaurant, a tenant recently secured for the
remaining square footage of the 2864 Highway 55 building has
indicated the trash enclosure, as indicated on Exhibit A and attached
hereto, that currently exists in the building is inadequate for their uses.
Elevations of the proposed dumpster enclosure have been attached as
Exhibit B and a rendering of the view of such enclosure from Highway
�D 55 has also been attached as Exhibit C. The location was chosen to try
and minimize the visibility of the enclosure. If it was constructed
directly across from the kitchen exit it would be in the middle of open
space between the building and Highway 55 and would appear more
S�Q 0 prominent than the building itself. In addition, we could not propose it
on the north side of the building as there is no access from the kitchen
on that side of the building. Because the enclosure is not directly across
the parking lot from the kitchen access we will provide the tenant a
oversized cart to load the trash in and to transport it to the enclosure
minimizing any possible spills from leaky garbage bags. We feel that this
is needed in order to maintain a high level of cleanliness and to avoid
any sanitary concerns of an overcrowded trash room. Additionally, we
feel that this will have no adverse impact on the overall exterior
appearance of the site.; and
2. Time Out would like to hang, affixed to the building one sign indicated
that they will be "Opening Soon" and another sign displaying the fact
that they are "Now Hiring". It is our intention that the signs would be
hung until their projected opening of December 1, 2006, and no later
than December 31, 2006, in case there are any delays in construction of
their premises. In no case shall any temporary signs be hung until this
application has gone before the Planning Commission and City
Council.
Thank you for your time and attention to this matter. Should you have any questions or
concerns please do not hesitate to contact me; I can be reached in the office at 651.406-
8050 or by e-mail at mmiller@interstatenartnersmn.com.
Agenda Information Memo
October 3, 2006 Eagan City Council
C. PLANNED DEVELOPMENT AMENDMENT — WELLS FARGO
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow a third automatic teller machine (ATM) for their facility at 3390 Pilot Knob Road (Lot 1,
Blockl, Norwest ls` Addition) on the northeast comer of Pilot Knob and Yankee Doodle Roads
in the SW '/4 of Section 10, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
D The site is located on the northeast corner of Pilot Knob Road and Yankee Doodle Road
and has developed with an 8,180 square foot bank building with six drive-through service
lanes, SO parking stalls, and two free-standing ATM machines/lanes located in the
southwest comer of the site.
➢ The property was platted as Norwest I' Addition and the bank was constructed in 1983
D In 1997, amendments to this Planned Development were approved which allowed
modifications to the parking lot, a building addition to relocate the main entrance/lobby
of the bank and a second ATM drive-through lane.
➢ The applicant has indicated that the addition of a third ATM would allow them to better
accommodate the high volume of traffic utilizing the ATM service and minimize stacking
of vehicles.
➢ The staff report and the APC recommend modifications to the proposed landscaping and
the applicant has indicated a willingness to work with staff in that regard.
➢ The APC held a Public Hearing on this item on September 19, 2006 and they are
recommending approval.
AGENCY ACTION DEADLINE: October 14, 2006
ATTACHMENTS (2):
September 19, 2006 draft APC Minutes on page I /V tinaugli...� .
Staff Report on page ,
through _1-ca.0
Advisory Planning Commission Minutes
September 19, 2006
Page 4 of 11
C. Wells Fargo Bank
Applicant Name:The Design Partnership
Location:3390 Pilot Knob Road; Lot 1, Block 1, Norwest 1st Addition
Application:Planned Development Amendment
A Planned Development Amendment to allow a 3rd ATM machine and a drive lane.
File Number: 10 -PA -13-08-06
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated September 20, 2006. He noted the background and history.
Victor Perlbachs, Architect stated agreement with the Staff report an&Mhte_d they, will work with
Staff regarding the landscaping plan.
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice Chair Chavez clo_%M;lae public he end turned the
discussion back to the Commission.
Member Jensen moved, Member Feller seconded aW2ton to regDmmend appro7AMt a
Planned Development Amendment amending the S ONan-t-Mew the additionof a third
ATM for Wells Fargo Bank at 3390 Pilot Knob Road, Lot ock 1, Norwest 1" Addition in the
SW '/, of Section 10 subject to the following conditions: —
1. The applicant shall enter into a Planf@T9i&zbpment Ame WnymgFit Agreement with the
City and record same against Lot 1, Bfiock . o st 1st Add]on.
2. The installation of the Ibir3i.ATM and wiftiffof the_ aisle shall comply with the Site
Plan dated AuoustA#, Q0nd the thre�tTMs shatld"iave the same appearance.
3. The applicants 54fovide (w—Ih the Building'Rermit application) a revised Landscape
Plan that adds a groii�ng ofxaon-evergreen c 5mental trees in the area east and north of
the pylon sign to impro nd�iat' otthetics at this high profile intersection.
4. The applicantsFi�fgtovidd—VEg ing and drainage information with the Building Permit
A vote wag' ken. All voted1 Efavor. rMotion carried: 5-0.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 12, 2006
APPLICANT: The Design Partnership
PROPERTY OWNER: Wells Fargo
REQUEST: Planned Development Amendment
CASE: 10 -PA -13-08-06
HEARING DATE: September 19, 2006
PREPARED BY: Michael J. Ridley, AICP
LOCATION: 3390 Pilot Knob Road, Lot 1, Block 1, Norwest I' Addition
COMPREHENSIVE PLAN: CA; Central Area
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The Design Partnership, on behalf of Wells Fargo Bank, is requesting.a Planned Development
Amendment to allow the addition of a third automatic teller machine (ATM) for their facility at .
3390 Pilot Knob Road (Lot 1, Blockl, Norwest 1" Addition) on the northeast comer of Pilot
Knob and Yankee Doodle Roads in the SW '/, of Section 10.
AUTHORITY FOR REVIEW
Chapter 11.40, Subd. 5, Amendments (Including Zoninel states in part that zoning amendments
may be initiated by the property owner, Planning commission or City Council. Such requests
require a public hearing, and approval requires an affirmative vote of 2/3rds of all members of
the Council:
BACKGROUNDAHSTORY
The property was platted as Norwest 1" Addition in 1983. At that time a Planned Development
was approved and a Planned Development Agreement executed which provided for the
construction of a bank facility. The bank was constructed in 1983. In 1997, amendments to this
Planned Development were approved which allowed modifications to the parking lot, a building
addition to relocate the main entrance/lobby of the bank and a second ATM drive-through lane.
EXISTING CONDITIONS
The site is developed with an 8,180 square foot bank building with six drive-through service
lanes, 50 parking stalls, and two free-standing ATM machines/lanes located in the southwest
corner of the site.
Planning Report — Wells Fargo PDA
September 19, 2006
Page 2
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject site:
North - Medical clinic; Zoned PD,.Planned Development; Guided Central Area
South- Eagan Station— MVTA Park and Ride lot and I -35E
East - Extended Stay America Hotel, Zoned PD, Planned Development; Guided Central Area
West - Lockheed Martin; Zoned RD, Research and Development; Guided Central Area
EVALUATION OF REOUEST
Description of Proposal — Wells Fargo is proposing to install a third ATM near the existing ATM
at the southwest corner of the site. The ATM machines at this Wells site handle a very high
volume of traffic and number of transactions. The applicant has indicated that the addition of a
third ATM would allow them to better accommodate the high volume of traffic utilizing the
ATM service and minimize stacking of vehicles..
Site Plan — As proposed, the drive lane would be widened, adding approximately 560 square feet
of pavement, and some existing landscape materials would be relocated. The proposed ATM
should match the existing ATM in appearance.
Compatibility with Surrounding Area — The Wells Fargo Bank is located on the northeast comer
of Yankee Doodle and Pilot Knob Roads. This intersection is one of the most heavily traveled
and high profile intersections in the City. Consequently, with the convenience of the existing
drive -up ATM machines, the amount of traffic and visibility of the bank and ATM machines, a
large number of transactions occur at this drive-through facility.
Access/Street Design — To accommodate a second drive -up ATM, the existing drive lane is
proposed to be widened from 34.5 to 44 feet. The three ATMs would have separate drive lanes
and a bypass lane would continue to be provided. The existing and new ATM machines will sit
on 3.5 foot wide concrete islands. The area of the proposed ATM is generally flat and should
accommodate the drive aisle expansion; however, a minor amount of grading will be necessary to
provide a slope away from the curb and gutter.
Landscaping — The Landscape Plan is acceptable, with modifications. The applicant is proposing
to modify the existing landscaping at this comer. Five existing cedar trees of various shapes and
sizes will be removed as part of the construction for the new drive lanes and ATM kiosk. The
new plan design replaces the cedar trees with lower growing arborvitae that will, at maturity,
screen the vehicles and grow to approximately 5' tall.
The Wells Fargo Bank parking and ATM areas are approximately three to six feet below the
elevation of the Yankee Doodle and Pilot Knob road intersection. Staff suggests additional
landscaping in the area east and north of the pylon sign, such as a grouping of ornamental trees
IMZ
Planning Report— Wells Fargo PDA
September 19,2006
Page 3
should be provided to add a non -evergreen landscape element and improve aesthetics at this high
profile intersection. These changes should update and balance the appearance of the southwest
comer of a site developed almost twenty-five years ago.
Grading/Storm Drainage/Water Oualiri — Existing storm water runoff patterns will not be
altered. The added impervious surface associated with the proposed change is negligible and its
impact on runoff quantities and water quality insignificant. This grading work and drainage
patterns should be illustrated on plans submitted for the Building Permit.
SUMMARY/CONCLUSION
The Design Partnership, on behalf of Wells Fargo Bank, is proposing to install a third ATM in the
southwest corner of their site. The new ATM and relocated bypass lane can be accommodated
on the site in the area proposed. Proposed (and suggested) changes to the existing landscaping
should enhance and update the appearance of the site at this high profile intersection.
ACTION TO BE CONSIDERED
To recommend approval or denial of a Planned Development Amendment amending the Site
Plan to allow the addition of a third ATM for Wells Fargo Bank at 3390 Pilot Knob Road, Lot 1,
Block 1, Norwest 1'` Addition in the SW'/a of Section 10.
If approved, the following conditions should apply:
1. The applicant shall enter into a Planned Development Amendment Agreement with the City
and record same against Lot 1, Block 1, Norwest I' Addition.
2. . The installation of the third ATM and widening of the drive aisle shall comply with the Site
Plan dated August 16, 2006, and the three ATMs shall have the same appearance.
The applicant shall provide (with the Building Permit application) a revised Landscape Plan
that adds a grouping of non -evergreen ornamental trees in the area east and north of the
pylon sign to improve and balance the aesthetics at this high profile intersection.
4. The applicant shall provide grading and drainage information with the Building Permit
application.
113
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Proiect Narrative
Wells Fargo desires to add a P ATM in the same location near the SW corner of their
property as the existing two ATM units.
The purpose of this project is to accommodate the increase in volume of people using the
drive-thru service without compromising the customer's convenience.
The project involves approximately 560 square feet added bituminous drive, and
equivalent loss of green space. Landscape plantings will be replaced in equal numbers,
and a minor amount of grading is necessary to slope. away from the new curb and gutter
location. All affected areas will be re -sodded.
Stormwater runoff from the new bituminous area will be contained in the existing hard
surfaced areas, so no new utilities are necessary for this work.
Existing electrical service will be extended underground to serve the new ATM unit, and
one (1) light pole will be relocated to the new curb line.
The result of this project is improved customer service for the property owner with very
minimal impact on the existing site.
RECEIVED AUG 16 2006
� I�
Agenda Information Memo
October 3, 2006 Eagan City Council
D. PLANNED DEVELOPMENT' AMENDMENT -
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow the expansion of the existing auto service facility to include a collision center at 3425
Washington Drive on Lots 1 & 2, Block 3, Bicentennial P Addition located in the NE'/, of
Section 16 subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
➢ The applicant is proposing a PD Amendment for a remodeling and addition to the
existing 5,600 SF automobile service facility located on Washington Drive just south of
Yankee Doodle Road on Lot 2, Block 3, Bicentennial P Addition. Lot 1, adjacent to the
west, is paved but otherwise undeveloped.
Combined, the two lots equal approximately 1.2 acres. The building was built in 1978
and has operated as an auto service center since that time.
➢ The existing facility is located between two office buildings to the south and the rear or
service area of the Yankee Square shopping center and the Al Baker's restaurant is
located immediately to the east.
➢ The expansion will introduce a new use to the area; all operations will continue to be
conducted indoors. Additionally, all auto storage and employee parking will occur in an
area enclosed with an 8' tall privacy fence.
➢ The proposed use, at this location, appears generally compatible with surrounding uses
and the development plan looks to provide some visual benefit to the surrounding area
and uses.
➢ Superior Collision is pursuing this site alternative in order to relocate from the Cedar
Grove Redevelopment District. The City is in separate discussions with Superior
regarding acquisition of its current site and the ultimate relocation of the business to a
new site.
➢ The Advisory Planning Commission held a public hearing on September 19, 2006 and
the Commission is recommending approval of the amendment.
161
.ISSUES:
➢ The property owner of the adjacent retail center to the north and office buildings further
south, across Washington Drive, has submitted a letter in opposition to the addition of
the collision repair operation and concern about parking and snow removal.
➢ The APC stated their belief that the design of the building addition to contain all
operations and the upgrade in materials would benefit the area and that parking and
snow removal were adequately addressed.
AGENCY ACTION DEADLINE: October 14, 2006
ATTACHMENTS (4):
September 19, 2006 draft APC Minutes on pages& through
Staff Report on pages throughAU
Supplemental staff memo regarding finish materials pnn, ages Za
Letter in opposition from MFC Properties on pages W rough
Advisory Planning Commission Minutes
September 19, 2006
Page 5 of 11
D. Superior Auto Center
Applicant Name:Superior Collision Center
Location:3425 Washington Drive; Lot 1 & 2, Block 3, Bicentennial Third Addition
Application: Planned Development Amendment
A Planned Development Amendment for an expansion of an existing auto service center
to include collision repair service.
File Number: 16 -PA -15-08-06
City Planner Ridley introduced this item and.highlighted the inform
Staff report dated September 12, 2006. He noted the background
Quinn Hutson, CNH Architects, discussed the building ma
drive lane, parking, and the visibility from major roadways.
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice. Chair
discussion back to the Commission.
in the City
size of the site,
hearing arie�-3_,_Mfed the
Member Keeley stated the proposed plan and upgrades tomexisting structure will be a
positive change to property and area.
Member Dugan asked staff about building i!ftafe—nalkstandards.
City Planner Ridley summarized the memoraffdum ovi ed "e APC and the materials
common to the buildings iliiiity. He furter stated thine exact application of the finish
standards on a re-usellomode -s—, .policy deciffin for the APC and City Council.
Member Chavez st tefii oras sufff ortive of the FW6sed finishes and that it unrealistic and
unfair to impose full finish arT�.a:b—uilding/oRpansion that is surrounded on all sides by
buildings that- Ls-gAaPot meV56e City N' — ndards.
Member-" ugan inquire out theDllding, setback, snow removal, greenspace and noise/odor
Mr. Hutsonplained that thesign of the facility with an entrance door at either end versus an
overhead door�kle extedorger each service bay will eliminate noise or smells and amy
actually result in'ti�esite bel! quieter than it is today. He stated there is a small reduction of
greenspace, howeve`. — thiffe additional landscaping; the lost greenspace has been
compensated for. Heained how the proposed amount of parking is more than adequate.
He stated snow remoya'1 is not a concern due to the size of the site; however the snow will be
taken off site if necessary.
Member Keeley moved, Member Jensen seconded a motion to recommend approval of a
Planned Development Amendment to allow the expansion of the existing auto service facility
to include a collision center at 3425 Washington Drive on Lots 1 & 2, Block 3, Bicentennial 3
Addition located in the NE'/< of Section 16 subject to the following conditions:
183
Advisory Planning Commission Minutes
September 19, 2006
Page 6 of 11
1. The applicant shall execute and record a Planned Development Agreement at Dakota
County within 60 days of the date of. Council approval and proof of its recording be provided
to the City.
2. The two parcels shall be replatted into one lot.
3. The replatted parcel shall dedicate a drainage and utility easement around the perimeter of
the site.
4. All maintenance, detailing and collision repair shall only occur insidig�the building.
5. New and updated building facades shall be constructed per tl1•esubmitted elevation plan
dated 8-16-06. _
6. The outdoor storage area, as depicted on the Site Pldi1=dated 8-16408 -Il be enclosed by
an opaque, 8' tall privacy fence. _
7. All employee and vehicles in the service queues be lord in the enclosES29torage
area.
8. In no instance shall customer vehicles be parked overn@Mo of the enclosure.
9. Landscaping shall be installed as
A vote was taken. All voted in favor.
dated
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 12, 2006
APPLICANT: Dan Sjolseth
PROPERTY OWNER: Shirley Rabuse
REQUEST: Planned Development Amendment
LOCATION: 3425 Washington Drive
COMPREHENSIVE PLAN: SA, Special Area
ZONING: PD, Planned Development
SUMMARY OF REQUEST
CASE: 16 -PA -15-08-06
HEARING DATE: September 19, 2006
APPLICATION DATE: August 16, 2006
PREPARED BY: Michael J. Ridley, AICP
Dan Sjolseth, Superior Collision Center, is requesting approval of a Planned Development
Amendment to allow the expansion of the existing auto service facility to include a collision
center at 3425 Washington Drive on Lots 1 & 2, Block 3, Bicentennial 3rd Addition located in the
NE'/. of Section 16.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter maybe amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
BACKGROUNDMISTORY
The 5,600 SF auto service center on Lot 2, Block 3, Bicentennial 3rd Addition was built in 1978
and has operated as such since that time. Lot 1, adjacent to the west, is paved but otherwise
undeveloped.
Planning Report — Superior Auto Center PDA
September 19, 2006
Page 2
The 12,200 SF Superior Collision building at 3985 Cedarview Drive was constructed in 1988
and has operated as an auto collision & paint service center since that time.
EXISTING CONDITIONS
Combined, the two lots equal approximately 1.2 acres. As mentioned previously, the auto
service use has operated at the subject site for almost thirty years. The existing facility is located
between two office buildings to the south and the rear or service area of the Yankee Square
shopping center and the Al Baker's restaurant is located immediately to the east.
SURROUNDING USES
The subject property is surrounded by office, hotel, restaurant and retail uses all of which are
zoned Planned Development and guided Special Area.
EVALUATION OF REQUEST
Compatibility with Surrounding Area — This Special Area provides a mix of office, retail and
service uses. The existing auto service use has operated in the area for many years and while the
collision/paint service expansion will introduce a new use to the area, all operations will continue
to be conducted indoors. Additionally, all auto storage and employee parking will occur in area
enclosed with an 8' privacy fence.
The proposed use appears generally compatible with surrounding uses and the development plan
looks to provide some visual benefit to the surrounding area and uses.
Proposal — The applicant is proposing this PD Amendment for a remodeling and addition to the
existing automobile service facility. "The proposed 12,500 SF addition along with the original
building (5,600 SF) will combine the auto service functions currently at this site with the
relocated collision center from the Cedar Grove Redevelopment District. This expanded facility
Will be the only business in Eagan that provides customers with complete vehicle care within one
location including service and maintenance, detailing and collision repair."
The applicant also states: "The expansion along with the enclosed outdoor storage area will be
built on under -used existing bituminous paving for the auto service facility at the back of the
existing stiip retail center and will not change the current basic land use on the site."
Currently, views from the office buildings to the south of the site are of the rear or service area of
the retail center. The proposal includes the expansion of the auto service center and also an
upgrade in appearance of the existing building to match the expansion with the addition of brick
veneer, cast stone trim, pre -finished metal canopy, new overhead doors and new landscaping.
Outdoor Storaee — The enclosed outdoor storage area will be utilized for vehicles in the queue
for repair (and those awaiting pick up after repairs are complete) and employee parking. The
Planning Report — Superior Auto Center PDA
September 19, 2006 .
Page 3
applicant is proposing an opaque 8' foot tall polyvinyl fence enclosure. The post and rail style
fence will allow for the preservation of existing trees along the south fence line.
Setbacks — The existing auto service building is set back 5' from the rear or south property line.
The City Code typically requires a setback of 20'. The applicant is proposing a 1' setback for the
addition. This deviation can be allowed via the PD. The applicant states the purpose for this
reduced setback is due to the narrowness (90') of the lot. "The minimum building width that can
function for this use is 74' clear inside which is arrived at by adding two 25' deep repair stalls to
a 24' center drive lane." This configuration results in an overhead door only at the east and west
end of the building expansion and not an individual overhead door for each service bay.
Parkin —The Site Plan provides five customer parking stalls adjacent to the existing building.
All employee parking will occur within the privacy enclosure west of the proposed addition.
Green Space — Commercial lots are currently subject to a green space requirement of 30%. The
existing conditions at the subject site result in a 16.5% green space. As proposed, the building
addition will reduce the green space to 7.4 %.
Landscapine — The Landscape Plan is acceptable. The applicant is proposing to provide new
landscaping on the east end of the existing building and the islands near Washington Drive. In
addition to saving six of the nine existing along the southern property line, new landscaping to
augment those trees is proposed along the entire southern boundary line, west of the new building
addition.
Replat/Easements — The two existing parcels will need to be replatted into a single parcel
because the building addition will not be allowed to cross a property line. The Bicentennial 3rd
Addition was platted prior to the City requiring drainage and utility easements along the property
lines. The replatted parcel should dedicate a drainage and utility easement around the perimeter
of the site.
The applicant is requesting approval of a Planned Development Amendment to allow for a .
combination/re-use of a building and use that has existed since the late 1970's. The proposed
amendment will result in the combination of the auto service functions currently at this site with
a relocated collision center.
Deviations from straight zoning standards include building setback, green space and the repair
operation.
The advantages suggested for this re -use are the higher use of underutilized property (primarily
paved parking lot) in the City's Central Area, an architectural update and expansion of a 28 year
old commercial building, a landscape update, the addition of a physical screen between office
buildings to the south and the rear/service area of the Yankee Square shopping center to the north
/8,
Planning Report — Superior Auto Center PDA
September 19; 2006
Page 4
and a relocation receiver site for a use currently located to the Cedar Grove Redevelopment
District.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow the expansion of the
existing auto service facil7 to include a collision center at 3425 Washington Drive on Lots I &
2, Block 3, Bicentennial 3 Addition located in the NE'/. of Section 16.
Subject to the following conditions:
1. The applicant shall execute and record a Planned Development Agreement at.Dakota
County within 60 days of the date of Council approval and proof of its recording be
provided to the City.
2. The two parcels shall be replatted into one lot.
3. The replatted parcel shall dedicate a drainage and utility easement around the
perimeter of the site.
4. All maintenance, detailing and collision repair shall only occur inside the building.
5. New and updated building facades shall be constructed per the submitted elevation
plan dated 8-16-06.
6. The outdoor storage area, as depicted on the Site Plan dated 8-16-06, shall be
enclosed by an opaque, 8' tall privacy fence.
7. Only employee vehicles and vehicles in the service queue shall be stored in the
enclosed storage area.
8. In no instance shall customer vehicles be parked overnight outside of the enclosure.
9. Landscaping shall be installed as shown on the plan dated 8-16-06.
3
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7300 WEST 147TM STREET SUITE 5o4 APPLE VALLEY, MN 55124-7580 (952) 431-4433
Planned Development Amendment Narrative
Superior Collision Center
August 16, 2006
This Planned Development Amendment is for a remodeling and addition to the existing
automobile service facility at 3425 Washington Drive. The proposed 12,500 square foot
addition along with the original building will combine the auto service functions
currently at this site with the relocated collision center from the Cedar Grove
Redevelopment District. This expanded facility will be the only business in Eagan that
provides customers with complete vehicle care within one location including service and
maintenance, detailing, and collision repair. The combination of the two businesses will
strengthen both, provide needed vehicle services to this section of the city, and keep the
collision center within Eagan. The project is intended to begin early Spring, 2007, with
completion late in Summer.
The expansion along with the enclosed outdoor storage area will be built on under -used
existing bituminous paving for the auto service facility at the back side of the existing
strip retail center and will not change the current basic land -use on the site. This site is
surrounded by a restaurant and two gas stations on the east, the back of an existing strip
retail center on the north and west, and finally two story office buildings to the south.
The remodeled building and addition will provide improved views from all neighboring
properties. In particular, the office tenant's view of the painted plain concrete block
service area of the strip mall back along with an assortment of trash dumpsters (see
Attachment 1 for existing views) will now be screened by the new building addition and
new fence surrounding the outside storage and parking area.
The existing facility is upgraded with the following materials including additional brick
veneer, new cast stone trim, new prefinished metal canopy, new overhead doors, and
significant new landscaping. The addition makes use of brick pilasters with cast stone
trim, three tones of rockface and burnished decorative block, aluminum storefront
windows, and accent medallions (see Attachment 2 for new facades). These materials
were selected to blend with the. existing building and provide a pleasing image on all
sides, with special attention paid to the south elevation. The existing painted concrete
block on the original building that is not covered with new brick is to be painted to match
the two tones of rockface block on the addition. The amount of brick and cast stone used
on the addition is sized and positioned to carefully visually balance the desire for an
upgraded aesthetic while not overpowering the existing building. This moderate
proportion of brick is in keeping with the buildings within this area that either are precast
RECEIVED AUG 16 2006
8 lq�
panels without brick, such as the office buildings, or use small amounts of brick as an
accent.
The outdoor storage and parking area will be screened with an 8 foot high decorative
polyvinyl privacy fence (see Attachment 3) that was selected for its low -maintenance,
attractive appearance. A post and nail style fence design is used to allow for the
preservation of the existing trees along the south fence which would not have been
possible with any fence wall requiring a continuous frost footing. The area between the
existing trees will have extensive landscaping including perennials, shrubs and
evergreens for year round impact.
As noted above, the project minimizes the. impact on the existing trees. The site currently
has nine existing ash trees of which six will be preserved as shown on the landscape plan.
In addition, the landscaping will add a variety of new shrubs, perennials and one new tree
to result in a varied blend of sizes and types. The plan also makes use of evergreens to
provide year round color.
Other than the improved views noted above, the addition presented in this PD
Amendment will have little impact on the surrounding land uses. The additional traffic
for the relocated collision operations is minimal since only a few daily customer trips are
generated by this use and are relatively insignificant compared to the adjacent retail,
restaurant and convenience store businesses. The noise levels will actually decrease
since the maintenance stalls are to be relocated to the interior loaded service bays of the
addition instead of the current exterior accessed overhead doors that are typically open
during non -winter months. The current exterior loaded bays will transform into three
estimate bays and two detailing bays, both more customer oriented, light uses.
The building addition under this PD amendment provides for a zero lot line building
along the south side of the site. The main wall is actual 1 foot off the property line with
the brick pilasters extending to within 4 inches of the site edge. While this is 5 feet closer
to the property line than the existing building, it is necessitated by the narrow site width
of 90 feet. The minimum building width that can function for this use is 74' clear inside
which is arrived at by adding two 25' deep repair stalls to a 24' center drive lane. When
this minimum building is added to a single lane access drive along the north side of the
building and the wall thicknesses, there is no additional space left. All other building
setbacks meet the underlying zoning requirements.
The new facility will have only minimal impact on City'services with only slightly
increased sewer loads, virtually no increase in impervious surface nor change in
stormwater flow compared to the existing paved site, and only a minor increase in vehicle
trips. The water service will be.upgraded to an 8" line to allow for the installation of a
fire suppression system throughout the new facility which results in a significantly
decreased fire risk for the structure.
The new businesses will include revised signage as indicated on the submittal plans. The
new signage areas are positioned over the existing lobby windows on both elevations at
REMIV€D AUG' J IJUU
1 qI
the northeast comer of the building and are significantly smaller than the 20% of the
building elevation allowed by ordinance. In addition, the project will include a
monument sign at the east side of the site incorporating the rockface block and cast stone
trim of the building.
In summary, this proposal will provide a new home for a long-standing Eagan business
relocated from the current Cedar Grove Redevelopment District as desired by the long
range plans set by the City of Eagan. The under -used paved west lot will now provide a
productive, beneficial function to strengthen the vitality of this planned development site.
The design and materials of the project are carefully selected to provide a pleasing,
compatible aesthetic and allow for an improved view from the street and adjacent offices
to the south And finally, the current service business will be reinforced with this new
compatible use and will serve the residents and workers of this section of Eagan with the
city's only full service vehicle center.
RECEIVED AUG k E `S
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7300 WEST 147TM STREET SUITE 504 APPLE VALLEY, MN 55124-7560 (852) 431-4433
Planned Development Amendment — Superior Collision Center
Attachment 1
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View of back of existing strip mall center showing painted block, gas services and
exposed trash dumpsters.
View from office building
ROME-
storage lot fence and new landscaping.
RECEIVED
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NORTH ELEVATION
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SOUTH ELEVATION
SUPERIOR COLLISION ELEVATIONS
Comm. No.: 05080
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F-IVED AUG 16 2006
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City of EapIl �cmo
To: Chair Hansen and Advisory Planning Commission Members
From: Mike Ridley, City Planner �F —
Date: September 19, 2006
Subject: Superior Auto Center– Building Finish Standards
A more thorough discussion on building materials was not provided in the staff report
and additional information has been provided relative to before and after comparisons on
the proposed finish materials for. the existing building and proposed expansion of same.
Background
Adopted by Council earlier this year, the material finish standards require commercial
buildings have at least 65% Class I materials (made up of at least three different
materials), no more than 35% Class II or Class III materials and no more than 10% of
Class IV materials.
Class I: Brick, stone, glass, copper panels or other comparable or superior materials.
Class II: Specialty concrete block (textured, burnished, rock faced), or Masonry stucco.
Class III: Exterior finish installation system (EFIS), architectural pre -cast textured
concrete panels, opaque panels and ornamental metal.
Class IV: Smooth concrete block, smooth scored concrete block, smooth concrete tip up
panels, ceramic or glass block.
Existing Conditions
The existing building is 8.4% Class I materials (glass, brick) and 91.6% Class IV
(painted block).
Proposal
The proposed building (existing + expansion) calls for 7.4 % Class I (glass, brick,
stone), 70.2% Class H (bunrished/rockface block) and 22.4% Class IV (painted block).
Summary
The finish standards are not met in either instance; however, the proposal introduces a
third Class I material and a Class II material and the Class IV material is reduced by
approximately 69%.
2DI
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PRopM4 ES CORPORATION
September 1$, 2006
Mr. Mike Ridley .
racy Plemasr I Cotamunfty Development Department
City of Lagan
8630 Pilot Knob Rd
Eagan MN 55122
P44OINE -IS511 462 -
MAX. x859 ) 452-32Q2
8.e: PhannedDevelolmaeatAmeadmant— Superior Ant* Oenter
8485 Washington► Drive
Face ,MN
Dear Xr. Ridley
Tbie letter alua segisber. any SUM opposition to the pmpowd PD Amendment and
proposed use as an automobile oomoian seater.
I was one of the original developers and owners of the Bicentennial and Yankee
Square Additimm PUD is the mid 19708 sad early Ws- 1 am still tho owner of
'itaukee Square Shopping Centex', the adjacent ProPOrW to 66 north and three office
buildings to the south. When tate PUD was first put in place, we worked closely with
the City to provide ;a pleasant eavioronpment•of compatible, uses like rateA, restaurant,
hotel, offices, and light minor automobile services.
I believe the proposed type 40fA.nto Body and Coltisim Repair is c•i.....LdGrOd a melcr
repair un.per code and wov1d,not be a eoneieteadt use for the PD Amendment end
the current CSC somng guidelines.
A body shop servicing wrecked, immobAo vehicles is not in the *=tax* of the owiginsl
PUD and, belongs in an industrial area. The mesa fact that this facMF nQUI les an
8' tail privacy fence fir damonstrates its incomPatibility with our development.
I would be in support of as eapsasiea of this facility were it for a nompa#bLs light,
minor auto services use.
Cunvntly, I have allowed the Amoco Cerur;are to utilize several of the employee and
overflow parking spaces at the near ofYaa'kee Square Shopping Center for vehicles
rsquiv¢ing minor repairs. in exchange, Amoco has allowed ovszilow parking for the
shopping cant= a=mg.peak periods at the vacant west and, of their lot, and; a
commoa snow removal contractor removes and piles snow from both: the Yankee
Square Shopper ()anter ami Amoco on the eou& property line. The Svwrior
CoUW= Center plan is severely short of parking Earxis service customers.
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City of Eagan Letter
Page 2
651-653-4386 p.2
� �AV[GpLL00 �eer
F urtbermore, the addjtion is so law that no additional ovarBaw padd would be
available, and it makes no provisions for stlow removal or storage. Should you allow
an expaaai= of this size, we would regadre the use of all of the parking behind
Yan kes Square Shopping Center for employees, overflow perlong and aaow storage.
The fact that the City is regvaing the relocation of this business irom the Cedar
Grove Ba7�t� want District is proof onaugh that fWa um wood dapm& our
development. Otherwia% the City would have made provisions iur them to stay in
the axea. A Collision Repair Center is considered a Major Repair use undwr the
currsat zoning and is not consistent with our current PD. It belvaga in an indusadal
area. I strongly oppose this use and request that you deny this use intbjs sires.
Sincerely,
M3rg Properties Corporation
Martin F. Colon
President
W=romms% MWF.Owdw
* City of Earn Yeoo
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE:. OCTOBER 2, 2006
SUBJECT: ADDITIONAL INFORMATION / OCTOBER 3, 2006 CITY COUNCIL
MEETING
RECOGNITIONS AND PRESENTATIONS
A. Recognition by SEH Money Magazine — One of the City's engineering consulting firms,
SEH, has asked for a few minutes under Presentation and Recognition to present the City
Council with a plaque congratulating the City of Eagan on its recent recognition as the 12th best
place to live ranking in Money Magazine.
Mike Foertsch of SEH will present a plaque to the Mayor and City Council.
• CONSENT AGENDA
A. Approve Minutes — Enclosed on pages 7A — 7D are the minutes of the September 26, 2006
regular City Council meeting.
ACTION TO BE
To approve the minutes of the September 26, 2006 regular City Council meeting as presented or
modified.
B. PERSONNEL ITEMS
Item 1. Deputy Chief of Police—
ACTION TO BE
To ratify the appointment of Jeff Johnson as Deputy Chief of Police
FACTS:
• Interviews were held on Friday, September 29. We considered two finalists for Deputy
• Chief of Police.
• With the appointment of James McDonald to Chief of Police, there left a vacancy for
Deputy Chief.
• The selection process entailed an interview with the City Administrator, Police Chief, •
Fire Chief, and Manager of Human Services. Two Eagan Police Lieutenants competed
for the position.
• Lieutenant Jeff Johnson was selected and offered the position
Lieutenant Jeff Johnson is a 17 year veteran of the Eagan Police Department. He has
worked as a patrol officer, investigator, patrol/investigative sergeant, and was promoted
to lieutenant in 2004.
PUBLIC HEARINGS
A. Assessment Roll for Project 932 (Whispering Woods, Slater Acres & Slater Road)
Overlay — Enclosed on page 60A is a copy of an aerial photo as an attachment to the letter of
objection for the proposed final assessment to 2275 James Court.
B. Planned Development Amendment — Inter State Partners — Please note that inadvertently
the information provided under FACTS is incorrect; a new page 155 Amended is enclosed for
your review and consideration.
/s/ Thomas L. Hedges
City Administrator
r �
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MINUTES OF A REGULAR MEETING OF THE DRAFT
EAGAN CITY COUNCIL
• Eagan, Minnesota
September 26, 2006
A Listening Session was held prior to the regular City Council meeting on September 26, 2006 in the Eagan Room.
There were no visitors who wished to be heard.
A regular meeting of the Eagan City Council was held on September 26, 2006 at 6:30 p.m. at the Eagan Municipal
Center. Present were Mayor Geagan, Councihnembers Carlson, Fields, Tilley, and Maguire. Also present were City
Administrator Tom Hedges, Community Development Director Jon Hohenstein, Public Works Director Tom
Colbert, City Planner Mike Ridley, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk
Mira Pepper.
AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as presented.
Aye:5 Nay:0
RECOGNITIONS AND PRESENTATIONS
There were no recognitions and presentations.
CONSENT AGENDA
City Administrator Hedges noted that item S regarding Contract 05-03 would be removed from the agenda and
considered at a later date.
• Councilmember moved, Councilmember seconded a motion to approve the consent agenda as amended. Aye: 5
Nay: 0
A. Minutes. It was recommended to approve the minutes of the August 22 and August 29 2006 special City
Council meetings and the September 5, 2006 regular City Council meeting as presented.
B. Personnel Items.
1. It was recommended to approve the hiring of Sarah Schield as a Planner.
2. It was recommended to accept the letter of resignation from Jenny Hildebrandt, Clerical Tech I
the Community Development Department.
3. It was recommended to approve the proposed organizational change to the Eagan Community
Center and authorize the advertisement of two full time Manager on Duty positions.
C. Check Registers. It was recommended to ratify the check registers dated September 7, 2006, Septembe
14, 2006 and September 21, 2006 as presented.
D. 2007-2011 CIP Part II. It was recommended to approve Part II (Vehicles and Equipment) of the 2007 —
2011 Capital Improvement Program (CIP).
E. 2007 General Facilities Renewal and Replacement Budget. It was recommended to approve the 2007
General Facilities Renewal and Replacement Budget.
F. 2008 Fee Schedule for Community Center. It was recommended to approve the 2008 / 2009 fee schedu
for the Eagan Community Center as presented.
G. Change in Fees. It was recommended to removed the "Use of Subsidized Park Facilities, Pavilions and
Moonshine Retreat Center for Fund Raising or Commercial Profit Generating Activities" from the Parks
and Recreation Department Policies and City of Eagan fee schedule.
H. Bio -Zone Application. It was recommended to approve a Resolution in support of the Bioscience Zone
application from Dakota and Goodhue Counties, and the specific properties in Eagan to be included in th
application.
I. Communities on the Move Grant. It was recommended to approve a joint application with Dakota Coun
• and other area agencies for a Blue Cross Blue Shield "Communities on the Move" grant and authorize th
Mayor to sign the letter of support.
J. Extension of Conditional Use Permit. It was recommended to approve a one-year extension of a
Conditional Use Permit for a restaurant in the BP, Business Park zoning district, on property located at
rlA
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Eagan City Council Meeting Minutes
September 26, 2006 RAF T
Page 2
1030 Blue Gentian Road, legally described as Lot 1, Block 1, Spectrum Business Park, in the NW '/. of
Section 2.
K. Final Plat. It was recommended to approve the Vacation of easements and the Final Plat for Halley's 2"d
Addition located at the southwest intersection of Red Pine Lane and Biscayne Avenue in the SE '/4 of
Section 36.
L. Removed.
M. Project 04-K. It was recommended to acknowledge the completion of improvements for City Project No.
04-K (Woodland Place) under terms of the Development Agreement and authorize perpetual City
maintenance subject to warranty provisions.
N. Project 931. It was recommended to receive the Final Assessment Roll for Project 931 (Art Rahn /
Hillandale Additions — Street Overlay) and schedule a public hearing to be held on October 17, 2006.
O. Project 930. It was recommended to receive the Final Assessment Roll for Project 930 (Silver Bell Road —
Nicols Road to Kennebec Drive — Street Overlay) and schedule a public hearing to be held on October 17,
2006.
P. Minnesota Coalition of Stormwater Cities. It was recommended to authorize membership and participation
in the Minnesota Cities Stormwater Coalition (MCSC) and payment of an annual fee up to $1,625.00 to the
League of Minnesota Cities (LMC).
Q. Project 04-U. It was recommended to acknowledge the completion of improvements for City Project No.
04-U (Thorpe Woodlands Garden 3rd Addition) under the terms of the Development Agreement and
authorize perpetual City maintenance subject to warranty provisions.
R. Easement Vacation. It was recommended to receive the petition to vacate a portion of a public drainage
and utility easement within Outlot A, Riverpark Office Center and schedule a public hearing to be held on
October 17, 2006.
S. Final Payment — Well No. 21. Removed from neenda.
T. 2007 Eagan Convention and Visitors Bureau Budget. It was recommended to approve the 2007 Eagan
Convention and Visitors Bureau Budget.
U. Technology Working Group Roster. It was recommended to receive and acknowledge the roster of
2006/2007 Eagan Technology Working Group members and direct staff to draft thank you letters for the
Mayor's signature to the 2005 — 2006 members.
OLD BUSINESS
PRELIMINARY PLANNED DEVELOPMENT AND SUBDIVISION — MARION ADDITION
MARIAN ANSARI
City Administrator Hedges introduced this item regarding a preliminary planned development and a preliminary
subdivision of 1.8 acres to create two lots, with a variance to the minimum lot width and street frontage requirements
for property located at 4365 Capricorn Place. It was noted that this item was continued from the September 5 City
Council meeting due to screening / buffering concerns relative to the proximity of the future home to Goat Hill Park.
City Planner Ridley gave a staff report, noting that the applicant has agreed to provide a landscape / screening plan
with the Building Permit for the new home.
Mr. Ansari was present to answer questions of the Council. Council discussed conditions regarding a landscape
plan and a notice of disclosure for potential buyers stating that the new lot is adjacent to park amentities that may
generate noise and light.
Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Preliminary Planned
Development to allow the subdivision of the 1.8 acre lot for property located at 4365 Capricorn Place in the NE'/. of
Section 27 subject to the following conditions: Aye:5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2,1993: Al, B1, Cl, Dl, and El.
2. The property shall be platted.
3. The developer shall provide private ingress/egress easement documents for review and approval by the
City Attorney, prior to final subdivision approval.
4. A cash dedication in lieu of on-site water quality ponding shall be required for this development.
5. The newly created lot is subject to a cash park and trail dedication.
s
•
Eagan City Council Meeting Minutes
September 26, 2006
Page 3
®RAFT
• 6. A landscape plan that buffers the new lot from the adjacent park shall be submitted for staff approval
prior to the issuance of a building permit.
7. The seller shall prepare and record with the plat a notice of disclosure that the new lot is adjacent to
park amenities that may generate noise and light as discussed at the City Council meeting on September
26, 2006.
Councilmember moved, Councilmember seconded a motion to approve a Preliminary Subdivision of 1.8 acres to
create two lots, with a Variance to the minimum lot width and street frontage requirements, for property located at
4365 Capricorn Place for property located at 4365 Capricorn Place in the NE'/. of Section 27, subject to the
following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2, 1993: Al, B1, Cl, Dl, and El.
2. The property shall be platted.
3. The developer shall provide private ingress/egress easement documents for review and approval by the
City Attorney, prior to final subdivision approval.
4. A cash dedication in lieu of on-site water quality ponding shall be required for this development.
5. The newly created lot is subject to a cash park and trail dedication.
6. A landscape plan that buffers the new lot from the adjacent park shall be submitted for staff approval
prior to the issuance of a building permit.
7. The seller shall prepare and record with the plat a notice of disclosure that the new lot is adjacent to
park amenities that may generate noise and light as discussed at the City Council meeting on September
26, 2006.
• PUBLIC HEARINGS
There were no public hearings.
IIIA`:/31131 U*R
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced this item regarding a proposed Ordinance Amendment to reflect legislative
changes made to park land and cash dedication obligations. City Planner Ridley gave a staff report.
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve an Ordinance Amendment to
the Subdivision Ordinance to reflect legislative changes made to park land and cash dedication obligations and direct
the City Attorney to prepare and publish the amendment in the legal newspaper. Aye: 5 Nay: 0
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced this item regarding a proposed Ordinance Amendment to Chapter 11 to
provide performance standards relative to the screening ground and rooftop -mounted mechanical equipment. City
Planner Ridley gave a staff report.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve an Ordinance Amendment to
Chapter 11 to provide performance standards relative to the screening ground and rooftop -mounted mechanical
equipment and direct the City Attorney to prepare and publish the amendment in the legal newspaper. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
• There was no legislative / intergovernmental affairs update.
ADMINISTRATIVE AGENDA
7�_
Eagan City Council Meeting Minutes
September 26, 2006
Page 4 DA)'A F T
There were no items for the Administrative Agenda. g� •
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
It was noted that a closed session of the Economic Development Authority would be held following the regular
Council meeting.
ADJOURNMENT
Councilmember moved, Councilmember seconded a motion to adjourn the meeting at 6:55 p.m.
Administrative Secretary / Deputy City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.
A
40
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• Agenda Information Memo
October 3, 2006 Eagan City Council
B. PLANNED DEVELOPMENT AMENDMENT — INTERSTATE
PARTNERS
ACTIONS TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow a detached trash enclosure on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55
in the east 1/2 of Section 2, subject to the conditions in the APC minutes.
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow temporary signage on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55 in the
east %2 of Section 2, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
• ➢ The applicant is requesting approval of Planned Development Amendments to allow
the addition of a detached trash/recycling enclosure and to allow temporary signage in
excess of City.
➢ The tenant secured to fill the remaining 7,000 SF of the retail building that currently
houses Caribou Coffee has indicated that the existing shared trash area will be inadequate
for their use. The City Code requires trash receptacles to be located within the building
or in an enclosure attached to the building.
➢ The Sign Ordinance allows temporary signage of up to 25 SF for no more than ten days
out of any sixty day period and the applicant is requesting to display two 25 SF temporary
signs (Opening Soon & Now Hiring) from mid-October through December.
➢ The staff report and the APC recommend modifications to the proposed landscaping and
the applicant has indicated a willingness to work with staff in that regard.
➢ The APC held a Public Hearing on this item on September 19, 2006 and they are
recommending approval of both items.
AGENCY ACTION DEADLINE: October 14, 2006
• ATTACHMENTS (2):
September 19, 2006 draft APC Mines on page 4bNmgk--
Staff Report on page through
15s kwnc�
• ADMPUSTRATIVE AGENDA
REGULAR CITY COUNCIL MEETING
EAGAN,NIINNESOTA
OCTOBER 39 2006
CITY ATTORNEY
CITY ADMINISTRATOR
Item 1. Consider Passport Services at Eagan Community Center
• DIRECTOR OF PUBLIC WORKS
•
DIRECTOR OF COMMUNITY DEVELOPMENT
af,C7
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City of Eap Meru
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 2, 2006
SUBJECT: ADMINISTRATIVE AGENDA / OCTOBER 39 2006 CITY COUNCIL MEETING
CITY ATTORNEY
There will be an Executive Session to consider 1.) EDA business for Cedarvale business relocation
efforts and Grand Slam relocation negotiations and 2.) an update on the status of Police Officer and
Police Sergeants negotiations; both have been in mediation.
CITY ADMINISTRATOR
• Item 1. Consider passport services at Eagan Community Center—
ACTION TO BE CONSIDERED:
A designation for the Eagan Community Center to designate that location as a passport service
center.
FACTS:
• Effective January 1, 2007, all U.S. citizens traveling to Mexico and Canada will be required
to have a passport.
• The ECC is open Monday – Friday from 6:00 am. to 9:00 p.m. and Saturdays from 8:00
a.m. to 3:00 p.m., providing expanded hours of service to accommodate our community and
M
the variety of work shifts.
• The United States Department of State, Seattle Passport Agency has already expressed a
strong interest in seeing the City of Eagan pursue this designation.
• There is no additional staffing required, the start-up costs, supplies and preparation along
with the necessary photo equipment will be off -set by revenue as outlined in the attached
memo by Superintendent of Operations Mesko.
• The Director of Parks and Recreation and City Administrator have reviewed the proposed
recommendation to consider the Eagan Community Center as a designated location per
passport services and find the service to not conflict with other operations at the
• Community Center.
ANO
ATTACHMNTS: •
Enclosed on pages 208 and 209 is a copy of a memo from Cherryl Mesko,
Superintendent of operations, entitled "Passport Services at Eagan Community Center".
DIRECTOR OF PUBLIC WORDS
'there are no items at this time.
COMMUNITY DEVELOPMENT DIRECTOR
There are no items at this time.
/s/ Thomas L. Hedges
City Administrator
Roo
•
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� City of Eatan Nano
To: Juli Seydell Johnson, Director of Parks and Recreation
From: Cherryl Mesko, Superintendent of Operations
Date: September 20, 2006
Subject: Passport Services at Eagan Community Center
Background
Staff was recently made aware of the growing need for passport service centers in the metro area
due to recent changes in the law. Effective January 1, 2007 all US citizens traveling to Mexico
or Canada will be required to have a passport. In addition, service centers can no longer offer
other fors of official photo identification for citizens if they are facilitating passports. For
example, the City of Bloomington offers both driver's licenses and passports and because of the
new law they can only offer one. They will continue to issue driver's licenses.
• With the growth of travel in general, along with the passport requirements to travel to Mexico
and Canada, the United States Department of State, Seattle Passport Agency is making a
concerted effort to expand the availability of service by increasing their partnerships with local
governments.
Requirements to Participate
There are very specific requirements that would need to be met for the Eagan Community Center
to participate as a passport acceptance facility:
• The City of Eagan would need to apply for this designation.
o The form is very straight forward and takes about 2-4 weeks to process.
• Designate a manager that will facilitate the program and ensure that all the rules and
regulations applicable to a passport acceptance facility are met. The facility will also need
to designate permanent employees, 18 years or older, U.S. citizens or nationals who pass
a criminal background
o Cherryl would be the designee with full time employees (Heidi, Melissa, Lori,
new MODs, potentially all clerical staff) trained to accept passport applications.
• Define proposed hours of passport application acceptance:
o Once the MODs are in place the ECC will be able to offer this service Monday -
Friday from 6:00 am — 9:00 pm and Saturdays from 8 am -3 pm. This would be a
very unique niche since very few facilities offer evening or weekend service.
• Define proposed start date:
o Depending upon acceptance, training and staff availability the ECC could be
• ready as early as November 1 but we may want to consider a January 1, 2007 start
date.
Revenue Opportunities I•
With start up costs of $500 for supplies and preparation, the ECC can begin this venture. The
revenue to the facility would be $30 per passport execution fee paid directly to the City of Eagan.
As a point of reference the following revenue numbers reflect potential income:
• Washington County $225,000 (2005 year)
• City of Maplewood $100,000 (2005 year)
• City of Bloomington $ 42,000 (2005 year) *will not be operational in 2007
An additional revenue opportunity would be to offer passport photos along with the applications.
The start up costs for the equipment would be approximately $3,000 but the City of Eagan would
determine the cost per photo ($10-15 is average) and all revenue would remain with the city. As
a point of reference, Bloomington charged $10 per photo and generated annual revenue of
$16,660 in 2005.
Reauest for Direction
• It would appear that offering passport application services at the ECC would be a logical
service given the hours the building is open and accessible to the public. The building
location can also provide easy access from 35E and 494 for neighboring communities or
businesses that are seeking non-traditional hours to accommodate this service not to
mention the corporate, business and personal travel need of Eagan residents.
• Staffing is in place to accommodate this service and the time needed to service an
application is similar to the time currently taken for a fitness membership. Specific care •
will need to be taken to insure the security and confidentiality of the information being
provided; much like the personal information for fitness memberships and registrations.
• Offering evening and weekend hours sets the ECC apart from most other facilities and
the Passport Agency has already expressed a strong interest in seeing the City of Eagan
pursue this designation.
• Based on interviews with existing facilities the inclusion of photos offers another revenue
stream but also provides the one-stop service that would make this a location of choice.
• There will need to be a thoughtful planned approach to rolling this out and making the
public aware that this is a service provided by the City of Eagan at the ECC.
•
1 ?\Q
AGENDA
EAGAN CITY COUNCIL - REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
October 3, 2006
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
IT. ADOPT AGENDA (At approximately 8: 00 p.m. the Council will take a short recess)
III. RECOGNITIONS & PRESENTATIONS
IV. CONSENT AGENDA
P. Z A.
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APPROVE MINUTES .
PERSONNEL ITEMS
APPROVE CHECK REGISTERS
SET public hearing date for November 9, 2006 to certify delinquent utility bills
SET public hearing date for November. 9, 2006 to certify delinquent false alarm bills
SET public hearing date for November 9, 2006 to certify delinquent weed cutting bills
APPROVE On -Sale liquor on Sunday license for Time Out Management Eagan, Inc. dba Time Out Restaurant &
Sports Bar, 2864 Highway 55, Suite 900
PRESENT assessment roll and schedule public hearing for November 9, 2006 for Project 928 (Alexander
Road/Meadowview Road) street improvement
APPROVE list of Election Judges for November 7, 2006 General Election
APPROVE Resolution of support for Dakota County Capital Improvement Plan (2007-2011)
APPROVE Amendment of Housing Improvement District Policy to incorporate National Reserve Study Standards
requirement
AUTHORIZE preparation of short term lease agreement for Community Action Council — Armful of.Love Program
at Cedarvale Mall
AWARD contract to Harris Contracting Co. for the purpose of installing additional energy saving equipment at the
Eagan Civic Arena, Authorize the Mayor to sign the appropriate documents and adjust the approved 2007 budget.
ACCEPT a donation of perennial plants to be placed in Central Park
APPROVE Tobacco License for Jacque Johnson, 4205 Nicols Road (Eagan Citgo)
APPROVE Tobacco License for Osman Musani, 4206 Nichols Road (Go For It Gas)
V. PUBLIC HEARINGS
P . 46 A. ASSESSMENT Roll for Project 932 (Whispering Woods, Slater Acres & Slater Road) Street Overlay
V I B. ASSESSMENT Roll for Project 933 (O'Leary Lane, Golfview Dr., Town Centre Dr.) Street Overlay
C. ASSESSMENT Roll for Project 926 (Saddlehorn, Sunset Add., Northview Meadows) Street Overlay
1q D. ASSESSMENT Roll for Project 927 (Meadowland lay, Beaver Dam Road, Suncliff 0— 5d' ) Street Overlay
f
17. E. VACATION, public easement — Eagandale Corporate Center No. 4
11!5
15 F: VACATION, public easement — Eagandale Office Park 5s' Addition
G. HOUSING IMPROVEMENT DISTRICT — consider establishment of Cedar Bluffs Housing Improvement Area
and approval of Cedar Bluffs Housing Improvement fee
VI. OLD BUSINESS
A. AMENDMENT to winter parking. restrictions (Ordinance 9.09 Winter Season Parking) and RESOLUTION for
parking signs on Denmark Court E&W, and Denmark Trail E&W
153B. RECEIVE bids/award contract (Contract 06-08) North Ridge Dr./Sibley Terminal Industrial Park/Fish.Lake storm
sewer outlet & Shawnee Rd. catch basins
VIL' NEW BUSINESS
A. PLANNED DEVELOPMENT AMENDMENT — Byerly's — A planned development amendment to allow outdoor
storage of seasonal items located at 1299 Promenade Place on Lot 8 & 9, Block 2, Eagan Promenade 3rd Addition in
the SW'/< of Section 10
F0.1 SS B. PLANNED DEVELOPMENT AMENDMENT — Grand Oak Five (Time Out Restaurant & Sports Bar) — A planned
development amendment to allow a detached trash enclosure located at 2864 Highway 55 on Lot 3, Block 1, Grand
Oak Five in the SE'/a of Section 02
C. PLANNED DEVELOPMENT AMENDMENT — Wells Fargo Bank — A planned development to allow'a 3rd ATM
machine and a drive lane located at 3390 Pilot Knob Road on Lot 1, Block 1, Northwest Is` Addition in the SW 1/4 of
' Section 10
D. PLANNED DEVELOPMENT AMENDMENT —Superior Auto Center — A planned development amendment for an
expansion of an existing auto service.center.to include collision repair service located at 3425 Washington Drive on
Lot 1 & 2, Block 3, Bicentennial Third Addition in the NE'/4 of Section 16
VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY
There will be no formal EDA meeting, but the Council will be asked to hold an executive session as the EDA to
discuss Cedarvale business relocation efforts and Grand Slam relocation negotiations.
X. ADMINISTRATIVE AGENDA
XI. VISITORS TO BE HEARD (for those persons not on agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its programs, services; activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96
hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
cityof
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: SEPTEMBER 29, 2006
SUBJECT: AGENDA INFORMATION FOR OCTOBER 3, 2006 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the October 3, 2006 City Council agenda, the following items are in
order for consideration.
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the September 14, 2006 Special City Council meeting as presented or
modified.
ATTACHMENTS:
• Minutes of the September 14, 2006 Special City Council meeting are enclosed on pages
3 through _.
Z
MINUTES
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 14, 2006
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Mayor Geagan, Councilmembers: Carlson, Fields, Tilley,
Maguire.
City staff present: City Administrator.Hedges, Assistant to the City Administrator Miller,
Administrative Services Director VanOverbeke, Chief Financial Officer Pepper, Community
Development Director Hohenstein, Public Works Director Colbert, Communications Director
Garrison, Parks & Recreation Director Johnson, Campus Facilities Manager Vaughn,
Superintendent of Operations Mesko, City Planner Ridley, Administration Intern Ziemer.
I. ROLL CALL AND AGENDA ADOPTION
Mayor Geagan called the meeting to order at 5:30 p.m.
City Administrator Hedges requested changes to the -agenda: review of the 2007 Eagan
Convention and Visitors Bureau budget; a schedule change for the next City Council meeting,
moving it from Sept. 25 to Sept. 26; and discussion of tax exempt financing for Trinity School.
Councilmember Fields moved; Councilmember Carlson seconded a motion to adopt the
agenda as presented. Aye: 5, Nay 0.
II. . VISITORS TO BE HEARD
There were no visitors to be heard.
III. CANVAS BALLOTS FOR SEPTEMBER 12, 2006 PRIMARY ELECTION
(MAYO & CITY COUNCIL CANDIDATES ONLY)
Administrator Hedges stated that every two years it is the responsibility of the City Council
to canvas ballots and approve election results. Administrative Services Director VanOverbeke
stated that voter turnout of the September 12 primary election was 11.4 percent. VanOverbeke
reported the following people were moving on to the November 7 general election: Mayor —
Mike Maguire and Cyndee Fields; City Council — Peggy Carlson, Paul Bakken, Gary Hansen,
and Buzz Anderson.
Councilmember Fields moved; Councilmember Tilley seconded a motion to certify the
results of the September 12, 2006 municipal primary election. Aye: 5, Nay 0.
3
IV. WINDOW SIGN TASK FORCE RECOMMENDATION
Administrator Hedges presented a recommendation from the Eagan Window Sign Task
Force directing the Council to delegate the consideration of an amendment to the city code
section regulating window signage to the Advisory Planning Commission. Community
Development Director Hohenstein stated that the task force completed its review of the city code
pertaining to signs and is recommending removal of the four -to -six-foot clear zone restriction;
permit up to 60 percent window coverage; identify a process for grandfathering existing signage,
requiring businesses to, conform with new sign standards within seven years; and allow for
exemptions for -businesses that already comply, instead of requiring permits. Hohenstein stated
that an issue pertaining to the maximum allowable sign coverage on the side of a building - 20
percent — remained unresolved. The question remaining was whether the 20 percent should
include window signage or be in addition to window signage.-
Councilmember
ignage.
Councilmember Carlson asked that the Police Department review the recommendation and
analyze it for public safety concerns. Carlson also asked that the Advisory Planning Commission
discuss signage on all glass buildings. Councilmembers Fields, Carlson, and Maguire thanked
the task force for its work reviewing the city code pertaining to signage.
Councilmember Tilley moved; Councilmember Fields seconded a motion to send the task
force recommendation regarding window signage to the Advisory Planning Commission.
Councilmember Carlson offered an amendment to ,the motion that the Commission also consider
all unresolved issues relating to window -signage; Fields accepted. Aye: 5, Nay 0.
V. PROPOSED 2007 PUBLIC UTILITY ENTERPRISE BUDGETS
Administrator Hedges introduced the proposed 2007 Public Utility Enterprise Fund Budgets.
Hedges stated that city. enterprise functions are self-sustaining, and not supported by property
taxes. Hedges reported proposed 2007 budgets for the following utilities: Water Utility =
$3,148,200, up 18.3 percent or $488,000 over the 2006 budget; Sanitary Sewer - $4,848,500, up
7.3 percent or $328,100; Street Lighting - $491,800, up 14.7 percent or $63,000; Storm Drain -
$190,300, up 27.6 percent or $41,200; and Water Quality - $582,700, up 3 percent or $17,000.
Hedges also noted the special circumstances and reasons for the increases.
Councilmember Carlson questioned the impact of increase on consumer bills. Public Works
Director Colbert stated that the formal fee structure study was not yet completed; however,
preliminary increases are expected to be minimal, 5 percent or less, which is in line with past
increases. Colbert added that although the city is producing more water, due to increasing
demands, it is also selling more water. That balances out the operating costs. Administrative
Services Director VanOverbeke stated that once the fee schedule is complete the Council will see
the proposed utility, increases. VanOverbeke added that the rate increases will take effect in
2007. Colbert reported that consulting fees and lab testing related to water quality studies is one
reason the Water Quality budget is increasing.
Administrator Hedges said the Public Utility Enterprise budget matter will be brought back
as a consent agenda item at a future Council meeting..
4
VI. CASCADE BAY BUDGET
Administrator Hedges introduced the proposed 2007 Cascade Bay operating budget of
$1,211,500, a 3.1 percent increase over the 2006 budget of $1,175,200. Hedges stated that the
increase includes a $1 rate increase for admission, the first increase since 2003.
Councilmember Carlson questioned if new hotel-waterpark venues were impacting Cascade
Bay attendance. Parks & Recreation Director Johnson stated she did not believe they were.
Johnson said'those facilities served different clientele, and that the new facility near the Mall of
America charged approximately $30 per person. Carlson stated city staff have done a good job
keeping rates affordable, stating Cascade Bay needs to start recouping inflationary costs once
absorbed.
Administrator Hedges said the Cascade Bay operating budget will be brought back as a
consent agenda item at a future Council meeting.
VII. EAGAN COMMUNITY CENTER BUDGET
Administrator Hedges introduced the proposed 2007 Community Center operating budget of
$1,588,100, an increase of 8.7 percent over the 2006 budget of $1,461,400. Hedges also noted
the scheduled bond payment — principal and interest— of $1,133,200 for 2007 to retire
outstanding debt for the building; the 2006 bond payment was $1,138,000. The debt service was
approved by voters through a referendum.
Administrator Hedges discussed the addition of a coffee and beverage service operation in
the Eagan Community Center. Hedges stated it was the wish of the City Council to proceed with
a 12-18 month trial run of the coffee bar to minimize operations. The coffee bar would be built
into existing services. Parks & Recreation Director Johnson said the coffee bar would be
managed in house, and that the city is looking for a private, featured label. Councilmember
Carlson said she was looking forward to seeing how the teens would market the coffee bar.
Hedges introduced a proposal to make an organizational change to the Community Center,`
eliminating the Community Center Manager position and replacing it, with two Manager on Duty
positions, which would enhance customer service throughout the Center. Councilmember
Carlson stated that the change would help address relationship issues. Councilmembers. Maguire
and Tilley expressed concern that the organizational change would not affect customer service.
Operations Superintendent Mesko stated that the next 12-18 months would help determine how
the facility would operate.
Administrator Hedges noted capital outlay expenses, including room darkening shades at the
Oaks ($20,000) and Gym ($7,000). The shades would improve day time presentations in the
Oaks and with late day gym activities. Hedges also shared the Community Center, marketing plan
with Council members, including 2006 marketing activities.
Administrator Hedges said the Eagan Community Center budget and organizational changes
will be brought back as a consent agenda item at a future, Council meeting.
5
VIII. OTHER BUSINESS
A. EAGAN CONVENTION & VISITORS BREAU 2007 BUDGET
& MARKETING OVERVIEW
,Administrator Hedges introduced the proposed 2007 Eagan Convention and Visitors Bureau
budget of $768,500, an increase of $18,500 over 2006 budget. Hedges introduced Brent Cory,
Executive Director, and Ron Breedlove, Chairperson, from the ECVB. Breedlove discussed
direction of the ECVB. Cory reviewed budget highlights. Hedges and Administrative Services
Director VanOverbeke discussed the three core market segments of the ECVB — leisure travel,
meeting/corporate travel, and group/sports travel sales.
Councilmember Maguire moved; Councilmember Tilley seconded a motion to place the
2007 Eagan Convention & Visitors Bureau budget on a future City Council agenda for approval.
Aye: 5, Nay 0.
B. MISCELLANEOUS
The City Council moved the September 25, 2006 regular Council meeting to September 26,
2006.
The City Council determined no interest in issuing tax exempt bonds to assist in financing
the new Trinity School in Eagan. The conclusion is consistent with the response to a similar
request from Faithful Sheperd.
IX. ADJOURNMENT
Councilmember Maguire moved; Councilmember Tilley seconded a motion to adjourn at
7:12 p.m. Aye: 5, Nay: 0.
a--
PRECINCTS
ff
PRECINCTS
CITY OF E��AN - 2006.: PWMAItY ELEC°�1El�1; RES�It�TS
1 2 3 4 5 6 7 8 9 10 11 12 13
14
15
16 17 18 19 20 21
5
Mayor
5 16 9 21 28 28 18 13 12 15 16 21 12
18
19
14 7 12 12 12 6
312
MARK L. OLSON
6 19 8 18 20 23 5 16 17 17 14
16
16
17 16 12 17 19 18
322
RON MILLER
58 126 79 71 98 177Elt66105 156 8S 171 _ 55 62
89
118
125 109 63 107 117 77
2,217
MIKE MAGUIR32
62 33 4162 105 100 63 96 55 44
57
80
82 73 44 58 74 50
1,409
CYNDEE FIELDS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
39,774 R
Council- Member
16
30
20
20
29
53
45
56
39 .
27
40
17
23
27
37
32
29
19
22
25
21
627
BRENDA K. RNERA
10
19
18
14
29
33
40
24
30
21
31
14
10
28
26
28
30
15
28
17
11
476
CHRIS NELSON'
52
114
58
67
97
146
151
90
146
86
119
69
47
87
95
116
69
49
69
96
67
1,890
PEGGY CARLSON
16
40
25
32
26
62
85
55
56
42
77
40
26
42
38
53
100
25
35
75
39
989
BUZZ ANDERSON
24
61
21
39
46
64
56
40
37
36
62
37
31
41
53
60
37'
44
64
52
39
944 BETTY FEDDE
26
71
38
56
65
119
102
62
108
64
120
40
38
53
62
62
53
44
60
59
50
1,352
PAUL BAKKEN
38
53
29
38
63
82
85
38
611
511
82
47
42
52
72
63
45
38
68
52
33
1,132
GARY HANSEN
9
181-
16 "
20
21
40
21
23
18
11
20
15
20
13
33
20
10
15
15
18
15
391
MIKE DEAN
794
2
1991
1876
4
1366
1670
6
2902-
2742
8
1886
M
2780
10
1144
3070
12
1911 -1143
14
2248
1709
16
1855
1726
18
1440
19
1739
2104
21•
1678
39,774 R
0
17
13
22
27
17
12
17
15
11
15
7
6
10
15
4
15
15
14
14
5
271. EI
0
0
0
3
8
1
1
0
0
1
0
0
0
0
0
1
0
0
0
0
1
16 A
794
2008
1889
1391
1705
2920
2755
1903
2795
1156
3085
1918
1149
2258
1724
1860
1741
1455
1753
2118
1684
40,061 T
105
222
134
154
211
-340
$24
203
280
'181
311
157
126
186
236
235
215
142
198
230
155
4,345 V
4
17
5
12
19
11
15[___14
10
9
13
7
10
9
11
15
5
4
14
5
3
212 V
109
2391.139
166
230
351
339
217
290
190
324
164
136
195
247
250
220
146
212
235
158
4,557 T
14%
12%
7%
12%
13%
12%
12%
11%
10%
16%
11%
9%
12%
9%
14%
13%
13%
10%
12%
11%
9%1
11.4% V
!gistered Voters - 7 a.m.
ection Day Registrations
bsentee Registrations
)tal Registered Voters
Dted In Person .
Dted Absentee
)tal Voting
Dter Turnout
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
B. PERSONNEL ITEMS
There are no Personnel Items scheduled at this time.
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED: To ratify the check register dated September 28, 2006
as presented.
ATTACHMENTS:
• Check register dated September 28, 2006 is enclosed without page number.
0
0
q
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
CONSENT AGENDA
D. SET PUBLIC HEARING DATE FOR NOVEMBER 9, 2006
TO CERTIFY DELINQUENT UTILITY BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for November 9, 2006 to consider the final assessment of the
delinquent utility bills and certify them to Dakota County for collection with property
taxes.
FACTS:
On a semi-annual basis, the City reviews and considers delinquent utility balances for
certification to property taxstatements for collection.
Agenda Information Memo
October 3, 2006, Eagan City. Council Meeting
E. SET PUBLIC HEARING DATE FOR NOVEMBER 9, 2006 TO CERTIFY
. DELINQUENT FALSE ALARM BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for November 9, 2006 to consider the final assessment of the delinquent
false alarm bills and certify them to Dakota County for collection with property taxes.
MATO &I
➢ On a semi-annual basis, the City reviews and considers delinquent false alarm balances for
certification to property tax statements for collection.
➢ The City currently has 26 delinquent accounts in the amount. of $3,740. Additional
information will be provided at the time of the public hearing.
ATTACHMENTS (0):
Agenda Information Memo
October 3, 2006, Eagan City Council Meeting
F. SET PUBLIC HEARING DATE FOR NOVEMBER 9.2006 TO CERTIFY
DELINQUENT WEED CUTTING BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for November 9, 2006 to consider the final assessment of the delinquent
weed cutting bills and certify them to Dakota County for collection with property taxes.
FACTS:
➢ On a semi-annual basis, the City reviews and considers delinquent weed cutting balances
for certification to property tax statements for collection.
➢ The City currently has 7 delinquent accounts in the amount of $2,565.44. Additional
information. will be provided at the time of the public hearing.
ATTACHMENTS (0):.
12
Agenda Information Memo
October 3, 2006, Eagan City Council Meeting
G. APPROVE ON -SALE LIQUOR AND SUNDAY LICENSE FOR TIME OUT
MANAGEMENT EAGAN INC. DBA TIME OUT RESTAURANT & SPORTS
BAR 2864 HIGHWAY 55, SUITE 900
ACTION TO BE CONSIDERED:
To approve the on -sale liquor and Sunday license for Time Out Management Eagan, Inc. dba
Time'Out Restaurant & Sports Bar, 2864 Highway 55, Suite 900.
FACTS:
➢ The new owners of Time Out Management Eagan, Inc. Tooradj (Tony) Bakhtiari and
Farhad (Hud) Rassouli, have applied for an on -sale liquor and Sunday license with the City
of Eagan. The restaurant will be located at 2864 Highway 55, Suite 900.
➢ The owners also have restaurants in Blaine, Elk River, and Fridley.
➢ The required documents have been submitted, reviewed and deemed in order by City staff.
The application should be approved subject to the successful completion of background
checks on the principals of the company, which are being conducted by the Police
Department.
ATTACHMENTS (0):
13
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
H. PROJECT 928, ALEXANDER ROAD/ MEADOWVIEW ROA_ D
STREET IMPROVEMENTS- FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 928
(Alexander Road/ Meadowview Road — Street Improvements) and schedule a public
hearing to be held on November 9, 2006.
FACTS:
• Project 928 provided for upgrade of Meadowview Road to current City standards and
resurfacing of Alexander Road, located west of Highway 13 in northwest Eagan. The
project also provided for the construction of concrete entrance aprons to commercial/
industrial properties along both streets, and the realignment of a portion of Alexander
Road. The street improvements were completed as outlined and discussed in the
feasibility report.
• This project, constructed under Contract 06-02, has been completed, all costs
tabulated and the final. assessment roll prepared. The assessments are based upon the
City of Eagan's Special Assessment Policy for all such assessable properties. ,
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners and address any concerns.
• The final assessments are less than or equal to the estimates contained in the
feasibility report presented at the public hearing held on February 21, 2006.
Iq
Agenda Information Memo
October 3, 2006, Eagan City Council Meeting
I. APPROVE LIST OF ELECTION JUDGES FOR THE NOVEMBER 7, 2006
GENERAL ELECTION
ACTION TO BE CONSIDERED:
To approve the list of election judges for the November 7, 2006 General Election.
ATTACHMENTS (1)
• Attached on pages I (D through ?-1 is the list of election judges for the
Primary Election.
15
General Election Nudges November 7, 2006
LAST NAME
FIRST
ADERHOLD
LINDA
AGRIMSON
LOIS
AMELL
LUCILLE
ANDERSON
KAYE
ANDERSON
CAROL
ANDERSON
DON
ASTLEFORD
SHARON
BAHR
DARLENE
BAKER
MARION
BARTYZAL
VALERIE
BATTIS
VIRGINIA
BELL
TERI
BELLILE
GROVER
BERKOPEC
JINNY
BEST
ELAYNE
BLACK
NEAL
BOHLIG
GEORGE
BOHLIG
JOAN
BOHN
FRANCIS
BONNETT
JASON
BRANDBERG
JOHN
BREKKE
MARCIA
BRINK
MURIEL
BROST
KENT
BURBACH
TRICIA
BURKARD
SHIRLEY
BUTLER
ELIZABETH
CANNELLA
ROBERT
Friday, September 29, 2006 Page 1 of 9
I�
LAST NAME FIRST
CARLSON
DOROTHY
CARNEY
PETER
CASS
KATIE
CHRISTOPHERSON
JUDY
COHOES
KAREN
COLBERT
SCOTT
COLEMAN
TONY
COLOGNA
DIANE
COOK
GAIL
COOK
LARRY
COOK
MIKE
CRANE
WENDY
DAHLQUIST
JENNIFER
DANIEL
FRANCIS
DANNER
MARGO
DARE
KAREN
DeNARDO
BOB
DEVINE
JUDY
DIDRIKSON
ERIK
DODGE
GERIANNE
D21ELSKY
SHIRLEE
EARL
SOPHIE
EVARTS
SUSAN
FAIRCHILD
CARALYNE
FELBER
KATHY
FIENE
ALAN
FISCHER
CHARLES
FLADMARK
ROBERT
FLADMARK
MARY
FORSMAN
SONI,
Friday, September 29, 2006 Page 2 of 9
1.1
LAST NAME
FIRST
FOSS
MARY
FOSSUM
MAVIS
FOX
BARBARA
FREDLUND
ROGER
FREUND
CAROL
GEAGAN
SUE
GIEL
SHARON
GIGNAC
MILLIE
GLEWWE
CARL
GOEDKEN
RONALD
GOESS
BERNADINE
GOESS
ART
GOETZ
RUTH
GOIN
LIZ
GRASS
DARELL
GUSTIN
JOHN
HAGBERG
MARY
HAGEN
KAY
HAGEN
LORI
HAIR
TOM
HAMES
CINDY
HANDLER
LAURA
HANSEN
PAUL
HANSEN
JUDY
HARMON
JEAN
HARTLEBEN
MILDRED
HARVEY
EILEEN
HASH
HERDIS
HASH
ORLANDO
HAUSLADEN
NANCY
Friday, September 29, 2006 Page 3 of 9
ZEN
LAST NAME .
FIRST
HAUSLADEN
RAY
HEALY
BEA
HEIR
DONNA
HOBOT
DIANNE
HOLZEMER
MARION
HUDSON
BILL
IFFERT
RICHARD
INGERSON
NANCY
JABBRA
VICKIE
JACKSON
JAMES
JACKSON
ELIZABETH
JANDEWERTH
HENRY
JOHNSON
GARY
JOHNSON
LUCIA
JOHNSON
PENNY
JONES
CHRISTINE
JONES
MARGIE
JORGENSON
DARLETTE
JUST
PHILLIP
KAEDER
PATRICIA
KAESS
MIKE
KAHN
JAMES
KAHN
CARRIE
KAHNKE
'DEBRA
KAMBEITZ
BERNETTA
KELLEY
AMY
KELLGREN
COREY
KIEMELE
MELINDA
KING
ROLANDO
KIRGISS
JEAN
Friday, September 29, 2006 1 Page 4 of 9
LAST NAME
FIRST .
KIVI
DEANNA
KLANG
SHIRLEE
KOESTER
BARBARA
KOMPELIEN
DAVID
KOSEK
CAROLYN
KRECH
SHARON
KREHL
RHONDA
KREITZ
ALICE
KRUEGER
PAM
KRUEGER
CINDY
KULLER
ABBEY
LANE
MARIE
LaPOINTE
LISA
LARKIN
JOHN
LEE
DAISY
LEEAN
DON
LEMAY
RICHARD
LIBERTY
DONNA
LIGHT
LAURIE
LINK
ARTHUR
LOUIS
CHARLEEN
LUCIANO
ZENAIDA
MACKEY
BETTY
MADDEN
WILLIAM
MANKE
JO ANN
MARCH
BARBARA ANN
MAYERS
AL
MAZIERSKI
ROSE ANN
MCCLOSKEY
JUDITH
MCDONALD
KATHY
Friday, September 29, 2006 Page S of 9
err.
LAST NAME
FIRST
MCDONALD
DENNIS
MCGUIRE
MARY
MCKEOWN
WILLIAM
MCLAUGHLIN
LAVERNE
MESEROW
HALE
MESEROW
SUE
MEYER
GARY
MILLER
SHARON
MILLER
JUDY
MORRISON
KENNETH
MORTELL
KATHARINA
MUNDAHL
JUDY
MUNSON
RUTH
MUNSTERMAN
MARY
NELSON
JUDITH A
NICOLAY
RICHARD
NORBERG
JARED
O'BRIEN
WENDE
O'GORMAN
MARK
O'GORMAN
LYNN
OHM
ELDORIS
OLSON
DOUGLAS
OPRIS
DOROTHY
PATNODE
JIM
PATTNI
KATHY
PAUL
PATTI
PEARSON
DARLENE
PETERSON
JANE
PETERSON
WILLIAM
PETTY
LISA
Friday, September 29, 2006 Page 6 of 9
z�
LAST NAME
FIRST
PFEIFER
CARLA
PHILLIPS
CHARLEEN
PILNEY
MARY
POECHMANN
NANCY
REISDORFER
STAN
REISHUS
FREDERICK
RENISH
SALLY
RESTAD
ARLEN
REYES
CANDACE
REYMANN
PAT
RICKE
PATRICIA
ROSS
BETTY
RUZICKA
MARTIE .
SCHINDELDECKER
MILLIE
SCHINDELDECKER
WILLARD
SCHMIDT
BARB
SCHMITZ
PAMELA
SCHUTT
ROGER
SCHWAPPACH
DONALD
SCHWAPPACH
KATHRYN
SCHWARTZ
BEVERLY
SCHWARTZ
MELISSA
SCHWIETERS
MARY
SEAVERS
VIC
SEKTNAN
DONALD
SEVERSON
JODY
SHEARON,
MARY
SHELDON
ARLENE
SHERIDAN
MEGAN
SHUMER
ROB
Friday, September 29, 2006 Page 7 of 9
LAST NAME
FIRST
SHUMER
SUSAN
SIROTIAK
ANDREW
SKLUZACEK
TED
SMITH
NANCY I
SORENSON
SEDONIA (SID)
SQUIERS
PHYLLIS
STEVENS
JANET
STEVENS
DONALD
STUEWE
MARIE
SULLIVAN
BRIAN
SWEDEAN
JOYCE
SWEDEAN
DICK
SWIERCZEK
LINDA
TAYLOR
CEYLON
TEICH
JANE
THOMAS
ANN
THOMPSON
WARREN
THORSTENSON
ARDIS
TIEDEMANN
JAMIE
TRAUTMAN
NANCY
TURNHAM
DALE
TYRE
ROYCE
UECKER
KAREN
VANOVERBEKE
JOANN
VARGHESE
SHAM
VASATKA
ALEX
VIERRA
BILL
VIHOVDE
FRED
VIHOVDE
CAROL
VIMR
ROSE
Friday, September 29, 2006 Page 8 of 9
23
LAST NAME
FIRST
VOGT
DALE
VOLK
ARDITH
WAND
JOHN
WAND
DELLA
WANDERSEE
KAY
WARD
JERRY
WARWEG
CAROLYN
WASHINGTON.
MARY '
WASVICK
LYNN
WATTS
LINDA
WEINZETL
KATHY
WEISE
SHARON
WESTBROOK
MAVIS
WILLIAMS
EILEEN
WILSON
TERESA
WIRTH
BARBARA
WISNEW
FRANK
WITT
ERICA
WOLF
MORGAN
WORKE
KAREN
Friday, September 29, 2006 Page 9 of 9
Z4
General Election — November 7, 2006
Absentee Election Judge List
Bauer, Fran
Beck, Sidney
Beseke, Carolyn
Elbert, Mary Ellen
Hazel, Kim
Johnson, Gerald
'Mattson, Richard
McNearney, Regina
Pedersen, Mary Jane
'Perin, Ruth
Severson, Jodi
Stevenson, Cheryl
Tumini, Carol
Zinck, Jackie
25
Student Judges — Burnsville High, School
General Election, November 7, 2006
Allison, Nate
Kwok, Amy
Artasevych, Denys
Larson, Mitch
Atkin, Michele
Le, Josh
Ault, Abble
Leonard, Nick
Becker, Amanda
Letich, Megan
Behnke, Liz
Lomenda, Shayla
Bergen,Ann
Macht, Ben
Berquist, Allison
Madson, Sammy
Borgfelt, Breanne
Manias, Kristin
Bristol, Rick
Maxon, Jacob
Burns, Jake
Mccol, Andrew
Bums, Krista
McGinnis, Erin
Carothers, Dana
Mcgraw, Jake
Casperson, Steve
Meyers, Tony
Childs, Katelyn
Miller, Katie
Christensen, Alex
Mogaka, Samuel
Christiansen, Seth
Mohamed, Sudi
Clever, Jamie
Mohamud, Hodan
Corrigan, Mike
Mohr, Samatha .
Cummings, Kate.
Mortinson, Lindsey
Dennis, John
Murphy, cory
Duffy, Patrick
Nguyen, Jordan
Eide, Jill
Nimtz, Charlie
Fagot, Ben
Okolue, Nnamdi
Fisher, Sean
Pagel, Brian
Flynn, Leo
Peterson, Janie
Foss, Rachel
Platt, Lauren
Fulton, Derek
Powell, Nicole
Gorzaemi, Joe
Priebe, Jenny
Hager, Karen
Rausch, Briana
Hansen, Rachel
Ray, Susan
Hanson, Alex
Reddy,Candice
Helfenstein, Jessie
Rice, Anne
Henriksen, Paul
Richardson, Kirsten
Ische, Will
Rothestein, Ben
Jensen, Andrea
Ryan, Amber
Jesmoh, J.C.
Ryber, Jack!
Johnson, Jenna
Saini, Gaura
Kaasa, Brittney
Sakowski, Mike
Kemp, Vanessa
Sandahl, Chip
Kieffaber, Jenny
Schlapparasse, Angie
Kloempken, Mackenzie
Schnipkantit, Nathan
Koehn, Andy
Sink, Angie
Kramapevsky, Christina
Sisk, Ryan
Kranz, Calla
Stocker, Brian
Krasny, Mariya
Stoh; Gretchen
Krusmark, Brianna
Stolhanske, Nicole
Kucera, Toria
Strickland, Tyler
2-40
Student Judges — Burnsville High School
General Election, November 7, 2006
Sullivan, Ben
Swanson, Luke
Sweeney, Megan
TejPaul, Resha
Todora, Elise
Tweten, Kayla
Vegedani, Maria
Wagner, Jessica
Walker, Andrew
Weino, Matt
Wilkes, Jenni
Williams, Anne
Wilson, Joe
Woelfel, Brian
Wong, Jordon
Zimmerman, Jake
zi,
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
J, CAPITAL IMPROVEMENT PLAN (2007-2011)
DAKOTA COUNTY
ACTION TO BE CONSIDERED: Approve Dakota County's draft 5 -year Transportation
Capital Improvement Program for 2007-2011.
FACTS:
• At the May 9, 2006, Council workshop, the Council reviewed and discussed the
proposed Public Works Department 5 -year Capital Improvement Program (CIP) for
2007-2011. After consideration, the Council affirmed the draft CIP.
• On June 6, the City Council approved the 5 -year CIP as discussed at the May 9
Special Council Workshop, including improvements to County Highways that are
important to the City of Eagan. Since the County and City share the cost of all County
Highway improvements on a 55/45 split, a comparison of our requests to the
County's current CIP were forwarded to the County for consideration in preparing
their next CIP (2007-2011)
• The Dakota County Transportation Department has now completed their draft 5 -year
CIP for 2007-2011 which is scheduled to be presented, to the County Board for
approval on November 28, 2006.
• After reviewing Eagan's CIP, as well as their own County Transportation Plan, the
County has included all of the County Highway improvements proposed by the City,
such as major road upgrades, but doesn't reference specific signalized intersection or
trail improvements. The County CIP includes funding for such minor improvements,
but does not commit to individual project areas.
• The County has now requested that the City formally approve the County's draft CIP
for 2007-2011. City staff has reviewed it and found it in order for favorable Council
consideration.
ATTACHMENTS: �f
• Comparison of City. and County CIPs, page !�
ESP
. 5 -yr Capital Improvement Plan (CIP)
Eagan (2007-2011) vs. County (2007-2011)
September 27, 2006
NA=Not Addressed
CIP IMPROVEMENTS Eagan's App'd Co. Proposed County's
(2007-11 CIP) (2007-11 CIP) Cost Estimate
ROADS
1. CSAH 28, Yankee Doodle Road (Promenade Ave to Lexington Ave) 2008 2009 $2,780,000
Upgrade to 6 Lanes w/ Intersection Modifications & Trails
•2. CSAH 26, Lone Oak Road (TH 55 to'lnver Grove Heights)
2011
Upgrade to Urban 4 -Lane Divided w/ Trails
$630,000
SIGNALS / INTERSECTIONS
$300,000
I. -CSAH 30, Diffley Road at Rahn Road
2007
Intersection Reconfiguration/Traffic Control Upgrade
2. CSAH 43, Lexington Avenue at Northview Park Road
2007
New Traffic Signal Installation
3. CSAH 32, Cliff Road at Thomas Lake Rd/Stonecliffe Dry
2007
Intersection Reconfiguration & Traffic Signal Modification
4. CSAH 30, Diffley Road at Blackhawk Road
2007
Intersection Reconfiguration (NB Right -turn) & Traffic Signal Modification
5. CSAH 28, Yankee Doodle Road at TH .13
2008
Traffic Signal Modification (SW Signal Pole)
6. CSAH 30, Diffley Road at Nicols Road
2010
Intersection Reconfiguration & Traffic Signal, Modification
7. CSAH 32, Cliff Road at Nicols Road
2010
Intersection Reconfiguration & Traffic Signal Modification
TRAILS
1. CSAH, 30, Diffley Road (Rahn Road to Blackhawk Road)
2007
New - North Side
5 Year Total
2011 $2,667,000
2007 ROW
$500,000
2008 Construct
$630,000
Future
$300,000
Future
$350,000
2008 $300,000
NA $0
Future $500,000
2010 $700,000
2008 $100,000
$8,827,000
Agenda Information Memo
Eagan City Council Meeting
October 3, 2006
K. APPROVE AMENDMENT OF HOUSING IlVIPROVEMENT DISTRICT POLICY
ACTION TO BE
To approve an Amendment of the City's policy related to Housing Improvement Districts to require
replacement reserve studies meet Community Associations Institute's National Reserve Study standards
and be performed by certified CAI reserve specialists.
FACTS:
➢ The City of Eagan adopted its Housing Improvement District Policy on September 20, 2005.
➢ One of the requirements of the state statute authorizing such policies is that an applicant prepare
and submit third party replacement reserve study to outline the planned improvements,
demonstrate the capacity of the association to pay for the improvements over time and to permit
the City's financial consultants to perform an analysis of the information and advise the City on
its sufficiency for the formation of a district. The City's policy reiterates that requirement.
➢ In applying the policy to the early applications the City has received for such districts, staff
determined that the Community Associations Institute is the recognized authority for standardized
replacement reserve studies and that the CAI also certifies professionals for the completion of
such studies. In order to provide clarity for future applications, staff requested authorization to
prepare an amendment of the City's policy to incorporate requirements that studies be performed
by CAI certified reserve specialists, to CAI Reserve Study Standards.
At its meeting of August 15, 2006, the Council authorized that amendment to be prepared.. It is in
order td be considered at this time. The proposed changes are clarifications and are believed to be
housekeeping in nature. If the Council identifies issues that require more detailed consideration,
the item can be pulled for separate discussion.
ATTACEVIENTS:
Draft Policy Amendment on pages 31 through ✓5 .
30
CITY OF EAGAN
HOUSING IMPROVEMENT AREA POLICY
September,,200 Delated: ze
.... _ .�,._......._ . __ .__ ..
_..
Deleted: s
L PURPOSE
The purpose of this policy is to establish the City's position relating to the use
of Housing Improvement Area (HIA) financing for private housing
improvements. This policy shall be used as a guide in processing and
reviewing applications requesting HIA financing. The City shall have the
option of amending or waiving sections of this policy when determined
necessary or appropriate.
H. POLICY
It is the policy of the City of Eagan to use HRA financing to assist private
property owners only in those circumstances in which the proposed private
projects address one or more of the following goals:
A. To promote neighborhood stabilization and revitalization by the removal
of blight and/or the upgrading of the existing housing stock in the
neighborhood.
B. To correct housing or building code violations as identified by the City
Code Enforcement Staff.
C. To maintain or obtain FHA mortgage eligibility for a particular
condominium or townhome association or single family home within the
designated HIA.
D. To increase or prevent the loss of the tax base of the City in order to
ensure the long-term ability of the City to provide adequate services for its
residents.
E. To stabilize or increase the owner -occupancy level within a neighborhood
or association.
F. To meet other uses of public policy, as adopted by the City of Eagan from
time to time, including promotion of quality urban design, quality
architectural design, energy conservation, decreasing the capital and
operating costs of local government, etc.
III. PROCEDURE
In order to be eligible for HIA financing through the City of Eagan the
association is to submit an application along with application fee as set from
time to time by resolution of the City Council. All HIA financed through the
City of Eagan should meet the following minimum approved criteria.
However, it should not be presumed that a project meeting -these criteria
would automatically be approved. Meeting these criteria creates no
contractual rights on the part of any association.
31
A. The project must be in accordance with the Comprehensive Plan and
Zoning Ordinances, or required changes to the Plan and Ordinances must
be under active consideration by the City at the time of approval.
B. The HIA financing shall be provided within applicable state legislative
restrictions, debt limit guidelines, and other appropriate financial
requirements and policies.
C. The project should meet one or more of the goals stated in the Policy
section of this document.
D. The term of the HIA should be the shortest term possible while still
making the annual fee affordable to the association members. The term of
any bonds or other debt incurred for the area should mature in 20 years or
less.
E. The association in a HIA should provide adequate financial guarantees to
ensure repayment of the HIA financing and the performance of the
administrative requirements of the development agreement. Financial
guarantees may include, but are not limited to the pledge of the
association's assets including reserves, operating funds and/or property.
F. The proposed project, including the use of MA financing, should be
supported by a majority (51%) of the owners within the association. The
association should include the results of a membership vote along with
petitions that indicate a 51% owner support to create the area.
G. The association must have adopted a financial plan that provides for the
association to finance maintenance. and operation of the common elements
within the association and a long-range plan to conduct and finance capital
improvements therein, which does not rely on the subsequent use of the
1-11A tool. The financial plan must be prepared by an independent third
party, with designation as a CAI certified reserve specialist, and must conform
to CAI Reserve Study Standards.
H. HIA financial assistance is a last resort financing and should not be
provided to projects that have the financial feasibility to proceed without
the benefit of HIA financing. Evidence that the association has sought
other financing for the project should be provided and should include an
explanation and verification that an assessment by the association is not
feasible along from letters from private lenders or other evidence
indicating lack of financing options.
I. The homeowner's association must be willing to enter into a development
agreement, which may include, but is not limited to, the following terms:
a. Establishment of a reserve fund
b. Staffing requirements
c. Annual reporting requirements
d. Conditions of disbursement
e. Required dues increases
f. Notification to new owners of levied fees
The improvements financed through the HIA should primarily be exterior
improvements and other improvements integral to the operation of the
project, e.g. boilers. In the case of a homeowner's association, the
improvements should be restricted to common areas. The improvements
52
must be of a permanent nature. The association must have a third party .
conduct a facility needs assessment to determine and prioritize the scope
of improvements.
K. HIA financing should not be provided to those projects that fail to meet
good public policy criteria as determined by the City Council, including:
poor project quality; projects that are not in accord with the
Comprehensive Plan, zoning, redevelopment plans and the City policies;
projects that provide no significant improvement to the neighborhood
and/or the City; and projects that do not provide a significant increase in
the tax base and/or prevent the loss of tax base.
L. The City Council reserves the right to deny fimding for specific
improvements if they are determined not to be in keeping with the intent
of the policy.
M. The financial structure of the project should receive a favorable review by
the City's Financial Advisor and Bond Counsel. The review will include a
review of performance and level of outstanding debt of previous HIAs.
N. The average market value of units in the: association should not exceed the
maximum home purchase price for existing homes under the State's first
time homebuyer program.
IV. RESPONSIBILITY
The Community Development Department shall have primary responsibility
for implementation and'coordination of this policy.
V. AUTHORITY
The City of Eagan has the authority to establish HIAs under 1994 Minnesota
laws, Chapter 587, Article 9, Section 22 through 31, and extended in 2005,
M.S. 428A.21
Within the IRA, the City has the authority to:
A. Make housing improvements
B. Levy fees and assessments
C. Issue bonds to pay for improvements
The City Council has the authority to review each FHA application which
includes scope of improvements, association's finances, long-term financial
plan, and at least 51% membership support.
Date of Approval:
Signed:
Pat Geagan, Mayor
315
Agenda Information Memo
Eagan City Council Meeting
Consent Agenda
October 3, 2006
L. AUTHORIZE PREPARATION OF SHORT TERM LEASE FOR ARMFUL OF LOVE
PROGRAM AT CEDARVALE MALL
ACTION TO BE CONSIDERED:
To authorize the preparation of short term lease agreement for Community Action Council — Armful of
Love Program at Cedarvale Mall.
FACTS:
➢ The City of Eagan purchased the Cedarvale Mall on September 1, 2006. A number of the
businesses in the mall have relocated to their new sites and space is vacant at the mall.
A While the City does not intend to release the property for general use, it has received a request
from the Community Action Council to house its annual Armful of Love gift donation program in
one of the vacant spaces. The space would be required from late October through the Christmas
holiday:
Staff is asking for Council consideration of this short term use of the former ISD 191 space
through the preparation of a short term lease that would cover basic costs and provide for liability
insurance by the CAC. Approval of the lease would be considered by the Council at its meeting
of October 17, but authorization at this time would permit the CAC to begin formalizing its plans
and communications regarding the location of the program for the upcoming holiday season.
ATTACHMENTS:
None.
3�-
Agenda Memo'
October 3, 2006 City Council Meeting
M. AWARD CONTRACT TO HARRIS CONTRACTING COMPANY
FOR THE PURPOSE OF INSALLING ADDITIONAL ENERGY SAVING
ADJUST THE APPROVED 2007 BUDGET.
ACTION TO BE CONSIDERED:
Award a contract to Harris Contracting Company to install additional energy saving equipment at
the Eagan Civic Arena, authorize the Mayor to sign the appropriate documents and adjust the
approved 2007 budget.
FACTS:
• In 2005 an energy audit was completed by Harris Companies in conjunction with Dakota
Electric and Aquila Natural Gas Services to review the efficiency of equipment at the Civic
Arena.
• The audit was designed to identify ways in which the City of Eagan could make
improvements to the building, change operations or procedures to improve the energy
efficiency, and to save dollars by reducing operating costs.
• Three projects were approved by the Council for implementation and.inclusion in the 2006
budget to capture the benefits of the energy audit and take advantage of multiple rebates
offered by the utility companies.
• As part oft he 2007 budget review the Council was made aware of the need to replace the
hot water heaters in the Civic Arena. The equipment (originally scheduled to be replaced in
2005) was included in the 2007 budget with at a projected expenditure of $6,000.
• The 2007 budget narrative noted that Harris Companies was completing an analysis relating
to the proposed replacement of the water heaters which would reveal more detailed costs,
any potential rebates and guaranteed paybacks.
• Harris' analysis suggests installing a new domestic hot water system that would: '
o Allow heat exchangers to convert heat in a closed loop to extend the life of the
equipment.
o Provide a life expectancy of 20 years.
o Allow the fill time for Zambonis to be,V2 the time currently needed.
o Allow 24 square feet of empty space in the west mechanical room.
o Provide 94% efficiency versus existing system�at 88% with 30% heat loss from
storage drum.
o Be eligible for up to. $3,000 in rebates.
o Would provide a guaranteed pay -back on investment of 4 years or less.
• The cost for a proposed domestic hot water system integrated into the main heating plan
with funding consideration is:
o Cost for new domestic hot water system: $30,000
0 2007 approved budget expenditure to replace hot water heaters ( 6,000)
• The total cost for the domestic hot water system identified above will be $30,000. The
total rebates offered will be up to $3,000 for a net cost of $27,000.
• Of the $27,000, $6,000 was budgeted in 2007 under renewal and .replacement to replace
the hot water heaters. The balance of the expenditures is proposed to be funded through
retained earnings.
• There may additional cost savings of up to .$2,000 if this project is completed in
conjunction with the previously approved boiler and lighting projects.
• The addition of this improvement will certainly enhance the operation of the buildings
.as they currently exist and would remain beneficial if any expansion to the facility
would be considered in the near future.
• Harris Companies will monitor all of the energy efficiency improvements to ensure the
City of Eagan is achieving the cost savings projected and guaranteed.
ATTACFBMNTS:
• Project proposal on pages 1 through
A LINC Service ® Contractor
PROJECT AGREEMENT
FOR BUILDING ENVIRONMENTAL SYSTEMS
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Sep 06, 2006
P6P00726
BY AND BETWEEN:
Harris Companies Eagan Civic Arena
909 Montreal Circle AND 3870 Pilot Knob Road
Eagan MN 55122
St Paul, MN 55102
hereinafter CONTRACTOR I I hereinafter CUSTOMER
SERVICES WILL BE PROVIDED AT THE FOLLOWING LOCATION(S):
PROVIDE THE
Complete Domestic Hot Water System.
This New System will be integrated into the existing hot water process plant that
supplies the Wash water, the Zamboni's, and the heat for the ice rink and Comfort
heating coils in the building.
The project Scope includes:
1. Increasing size of New Boiler (purchase in Energy Contract) from 750 to 900
2. Adding a. 2nd -Boiler of 900,000 BTU's
3. Reusing pumps in system and adding additional pumps
4. Add Four Heat Exchangers (4) to system .
5. Demo of old Water Heaters in West Arena
6. Integrate piping from West Domestic Boiler area to Heat plant off East Arena
Continued on next page
As a condition of performance, payments are to be made on a progress basis. Invoice payment must be made within (10) days of receipt.
Any alteration or deviation from the above proposal Involving extra cost of material or labor will become.an extra charge over the sum stated
above. This proposal will become a binding Agreement only after acceptance by Customer and approved by an officer of Contractor as
evidenced by their signatures below. This agreement sets forth all of the terms and conditions binding upon the parties hereto; and no
person has authority to make any claim, representation, promise or condition on behalf of Contractor which is not expressed herein.
CONTRACTOR CUSTOMER
Signature (Sales Representative) Michelle Kuss Signature (Authorized Representa ve
Approved for Contractor:
Mark Vaughn
Signature Name krnn1w I ype)
Name & Title ime
Date Date
Harris Companies
3-1
LINC Service ® Contractor
PROJECT AGREEMENT TERMS'AND CONDITIONS
1. Customer shall permit Contractor free and timely access to areas and equipment, and allow Contractor to start and stop
the equipment as necessary to perform required services. All planned work under this Agreement will be performed during
the Contractor's normal working hours.
2. Contractor warrants that the workmanship hereunder shall be free from defects for thirty (30) days from date of
Installation. If any replacement part or Item of equipment proves defective, Contractor will extend to Customer the benefits
of any warranty Contractor. has received from the manufacturer. Removal and reinstallation of any equipment or materials
repaired or replaced under a manufacturer's warranty will be at Customer's expense and at the rates in effect.
3. Customer will promptly pay invoices within ten (10) days of receipt. Should a payment become thirty (30) days or more
delinquent, Contractor may stop all work under this Agreement without notice and/or cancel this Agreement, and the entire
Agreement amount shall become due and payable immediately upon demand.
4. Customer shall be responsible for all taxes applicable to the services and/or materials hereunder.
S. Any alteration to, or deviation from, this Agreement involving extra work, cost of materials or labor will become an extra
charge (fixed price amount to be negotiated or on a time -and -material basis at Contractor's rates then in effect) over the sum
stated in this Agreement.
6. In the event Contractor must commence legal action In order to recover any amount payable or owed to Contractor under
this Agreement, Customer shall pay Contractor all court costs and attorneys' fees Incurred by Contractor.
7. Any legal action against the Contractor relating to this Agreement, or the breach thereof, shall be commenced within
one (1) year from the date of the work.
S. Contractor shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery, equipment or
materials, delay of carriers, strikes, including those by Contractor's employees, lockouts, civil or military authority, priority
regulations, Insurrection or riot, action of the elements, forces of nature, or by any cause beyond Its control.
9. To the fullest extent permitted by law, Customer shall Indemnify and hold harmless Contractor, its agent and employees
from and against all claims, damages, losses and expenses (Including but not limited to attorneys' fees) arising out of or
resulting from the performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or
In part by an active or passive act or omission of Customer, anyone directly or indirectly employed by Customer, or anyone
for whose acts Customer may be liable, regardless of whether it is caused In party by the negligence of Contractor.
10. Customer shall make available to Contractor's personnel all pertinent Material Safety Data Sheets (MSDS) pursuant
to OSHA'S Hazard Communication Standard Regulations.
11. Contractor's obligation under this proposal and any subsequent contract does not include the Identification,' abatement
or removal of asbestos or any other toxic or hazardous substances, hazardous wastes or hazardous materials, or any
fungus(es) or spore(s); substance, vapor or gas produced by or arising out of any fungus(es) or spore(s); or any material,
product, building component or structure that contains, harbors, nurtures or acts as a medium for any fungus(es) or
spore(s). In the event such substances, wastes and materials are encountered, Contractor's sole obligation will be to notify
the Owner of their existence. Contractor shall have the right thereafter to suspend its work until such substances, wastes
or materials and the resultant hazards are removed. The time for completion of the work shall be extended to the extent
caused by the suspension and the contract price'equitably adjusted.
Contractor expressly disclaims any and all responsibility and liability for the indoor air quality of the customer's facility,
including without limitation, injury or illness to occupants of the facility or third parties, or any damage to the customer's
facility, arising out of or in connection with the Contractor's work under this agreement, including without limitation any
Illness, Injury, or damage resulting in any manner from any fungus(es) or spore(s), any substance, vapor or gas produced
by or arising out of any fungus(es) or spore(s), or any material, product, building component or structure that contains,
harbors, nurtures or acts as a medium for any fungus(es) or spore(s).
12. UNDER NO CIRCUMSTANCES, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), EQUITY OR
OTHERWISE, WILL CONTRACTOR BE RESPONSIBLE FOR LOSS OF USE, LOSS OF PROFIT, INCREASED OPERATING OR
MAINTENANCE EXPENSES, CLAIMS OF CUSTOMER'S TENANTS OR CLIENTS, OR ANY SPECIAL, INDIRECT OR CONSEQU
DAMAGES.
Harris Companies
ow
A L/NC Service ® Contractor
SUPPLEMENT TO PROJECT AGREEMENT PAGE 1
PROJECT AGREEMENT FOR ENVIRONMENTAL SYSTEMS
ii P�oposa� Date troposa�
Number
Agreem'enti Ion
Sep 06, 2006
P6P00726
-CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER (continued):
7. Reusing two existing tanks
8. Additional Glycol to fill to required level
9. Necessary Control Valves
10. Venting of 2nd Boiler
11. Building a closed loop in Heating system w/ Expansion tank and air separator
12. Re -use and or add RPZ's as necessary
13. Labor for installation of Closed loop system
14. Prints showing changes to system, and drawings of new system
Not Included:
Over Time Labor
Asbestosis Removal
Features of New System
A. You will always have redundancy for all hot water uses
B. Your system for Domestic Hot Water is now heated Indirectly. You will not have
the same conditions like premature Hot Water Heater life, and safety concerns..
C. Your system will be a closed loop heating,system with expansion tank and Air
Separator, whereby air that exists in an open system (like you have* now) will. not
deteriorate the heat exchangers. Your boiler now will have a normal life of 15-20 years.
By replacing a Boiler for Boiler now, without changing the engineering of the system
would not eliminate the culprit of reducing the 'life expectancy' of the system.
D. The new system reduces your fill time from 30 minutes to 15 minutes! Eight
Re -surfacing rounds on both area's is 8*2*15 (minutes saved)=240 minutes.
240 minutes / 60 minutes in an hour is 4 hours saved per day in labor!
E. You have Open Space in the West Arena where Domestic Heating Equip. was!
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
Cps
YtfH
A LINC Service ® Contractor
SUPPLEMENT TO PROJECT AGREEMENT PAGE I -
PROJECT AGREEMENT FOR ENVIRONMENTAL SYSTEMS
CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER (continued):
Cost of New Domestic Hot Water system integrated into main Heating plant is:
Thirty Thousand dollars and no/XX ..........................................$30,000.00
Deducts will be given on a T&M basis for efficiency gains of completing the jobs
at the same time, as they, are dependent upon one another.
Deducts for Efficiency gain will be measured during piping.
They could be as much as $1,000-3,000.00.
Rebate for Domestic Hot Water System is $2,000.00--3,000.00.
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
Ffil U
r
Agreement„Noy
F,
Sep 06,, 2006
P6P00726
CONTRACTOR WILL PROVIDE THE FOLLOWING TO CUSTOMER (continued):
Cost of New Domestic Hot Water system integrated into main Heating plant is:
Thirty Thousand dollars and no/XX ..........................................$30,000.00
Deducts will be given on a T&M basis for efficiency gains of completing the jobs
at the same time, as they, are dependent upon one another.
Deducts for Efficiency gain will be measured during piping.
They could be as much as $1,000-3,000.00.
Rebate for Domestic Hot Water System is $2,000.00--3,000.00.
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
A LINC Service ® Contractor �—
SUPPLEMENT TO PROJECT AGREEMENT PAGE 1
PROJECT AGREEMENT FOR ENVIRONMENTAL SYSTEMS
Proposal Date
Proposal Number ,
Agreement Ido.
Sep 06, 2006
P6P00726
CONTRACTOR WILL PROVIDE THE FOLLOWING.TO CUSTOMER (continued):
THE SERVICES ABOVE ARE GOVERNED BY THE TERMS AND CONDITIONS OF THE PROGRAM OF WHICH THIS SUPPLEMENT IS
A PART.
Harris Companies
A LINC Service* Contractor --
Recommended Solutions Worksheet
(Contractor) will provide for the complete v0 Design/Engineering and r❑ Installation
r❑ Replacement M Modification 0 Retrofit/Repair of the following environmental system(s):
Location: Eagan Civic Arena West Arena Domestic Hot Water plant, and the main boiler Roon
Component(s):
Specifications:
Installation of a closed loop system in the Hot Water Plant.
Heat Exchangers will be used, in lieu of open tanks and direct fire in line with water heating.
Included in this proposal we have provided for the following:.
Complete engineering and updating of drawings
V Complete project management
Delivery of all equipment to your facility
r Complete installation of the above systems)
Final Adjustment and Calibrations
r One (1) year warranty on parts, material and labor
Systems training program
Preventive maintenance agreement
Consideration for your long-term facility Investment plan
We have not included:
r Cutting, patching, painting
Electrical wiring
Setting of valve bodies or wells
r Air balancing
Setting of dampers
Preventive maintenance agreement
17071 Any work not specifically stated In this proposal
Insulation
Concrete Pad
Roof Sealing
Equipment Disposal
V Concrete Pad
Roof Sealing
V Asbestos Removal
When completed this program will provide your organization with:
V Reduced operating expenses Reduced legal exposure
v Investment protection r Peace of mind
Improved comfort conditions
Improved Indoor Air Quality
Improved environmental control
Harris Companies
4 Z -
9
Agenda Memo
October 3, 2006 City Council Meeting
N.. ACCEPT DONATION OF PERENNIAL PLANT(S) TO BE PLACED IN
CENTRAL PARK.
ACTION TO BE CONSIDERED:
Accept a donation of $200 to be used to place perennial plants or a tree in Central Park.
FACTS:
• The City Council formalized a donation policy and gift book'to allow for the donation of
specific items that people might consider to be incorporated within City of Eagan parks.
• The Parks and Recreation office was approached to see how a work group .might be able .
to donate perennial plants or a tree in memory of an Eagan resident's family member.
• The donation of $200 was identified with a request for the plant(s) to be placed
somewhere within Central Park.
• Forestry Supervisor Hove will identify an appropriate location and plant species that will
enhance the overall character of Central Park.
• Upon acceptance of the donation by the City Council, Supervisor Hove will make
arrangements for the purchase and installation of the plant(s) in accordance with the
donor's gift.
ATTACIMIENTS:
• None
43
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
O. TOBACCO LICENSE FOR JACOUE JOHNSON
EAGAN CITGO — 4205 NICHOLS ROAD
ACTION TO BE CONSIDERED:
To approve a tobacco license for Jacque. Johnson, selling under the name of Eagan Citgo at
4205 Nichols Road, Eagan.
FACTS:
• Jacque J. Johnson has applied for a license'to sell tobacco products at 4205
Nichols Road under the name of Eagan Citgo
• All requirements of the application have been met and fees have been paid
• The Police Department has reviewed the application and sees no reason to deny
ATTACHMENTS: (0)
(The application is available for review in the Administration Department.)
44
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
P. TOBACCO LICENSE FOR KAKU INVESTMENTS. INC
GO FOR IT GAS — 4206 NICHOLS ROAD
ACTION TO BE CONSIDERED:
To approve a tobacco license for Kaku Investments, Inc., selling under the name of Go For It
Gas at 4206 Nichols Road, Eagan, subject to approval by the Police Department.
FACTS:
• Mr. Osman Musani has applied for a license to sell tobacco products at 4206
Nichols Road under the name of Go For It Gas
• All requirements of the application have been met and fees have been paid
• The Police Department is in the process of reviewing the application
ATTACHMENTS: (0)
(The application is available for review in the Administration Department.)
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
A. PROJECT 932, WHISPERING WOODS ADDITIONS/ SLATER ACRES/
SLATER ROAD
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 932
(Whispering Woods Additions/ Slater Acres/ Slater Road - Street Overlay Improvements)
and authorize its certification to Dakota County for collection.
FACTS:
• Project 932 provided for the bituminous overlay of the streets within the Whispering
Woods Additions/ Slater Acres, and Slater Road.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 10% less than the estimated benefit amounts that
were presented at the original Public Hearing December 20, 2005.
• All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. One written objection has been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 154 parcels (70 R-1 Single -Family, 65 Townhomes, 1 City Park, and
18 Commercial/ Industrial) being assessed, one resident representing two properties .
attended the meeting.
• The resident objects to the assessment of his two parcels (10-03100-012-51 & 10-
69200-090-00) as two single-family lot equivalents because there is only one house
(2275 James Street) located on the two properties. Both lots are proposed to be
assessed in accordance with the City Special Assessment Policy, which provides for
the special assessment of lot equivalents.
ATTACHMENTS:
• Final Assessment Report, page 41 through 5q
• Resident Objection Letter, page_
FINAL ASSESSMENT HEARING
PROJECT PUBLIC HEARING DATES
Number: Project 932 Assessment: October 3, 2006
Name: Slater Road/ Whispering Woods/ Slater Acres/ Project Approval Date: December 20, 2005
Oak Cliff Ponds Additions
Mill & Overlay
Final Feasibility
Rate Report Units
SANITARY SEWER
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/tragk
WATER .
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
❑ WAC
Final Feasibility
Rate Report Units
STORM SEWER
❑ Trunk
OTHER
STREET
STREET LIGHTS
❑ Service Pair
❑
Gravel Base
0
Surfacing/ Signs
Direct Access
Contract Number of
Interest
Amount
City
Single Family
$581.79
657
/ Lot
06-03 154
Neighborhood Park
$7.17
$6.99
/ f.f.
Comm & Indust
$14.34
$16.23
/ f.f.
(F.R. = Feasibility Report)
Indirect Access
Single Family
$103.56
117
/ Lot
Comm & Indust
$100.40
113
/Lot
❑
Multi Family Equiv.
❑
CA Equiv.
®
Driveway
$0
$11,470
/ each
None Constructed
OTHER
STREET LIGHTS
❑ Service Pair
❑ Installation
❑ Energy Charge
Contract Number of
Interest
Amount
City
Number Parcels
Terms Rate.
Assessed
Financed
06-03 154
5 Years 5.50%
$104,490 F.R.
$209.690 F.R.
$83,069.27
$180,769.93
(F.R. = Feasibility Report)
--City of Eap Me
To: Mayor and City Council
From: Russ Matthys, City Engineer
Date: September 18, 2006
Subject: Final Assessment Roll, Project 932
Slater Road/ Whispering Woods/ Slater Acres/ Oak Cliff Ponds Additions - Street Overlay
At the public hearing on December 20, 2005, the City Council ordered Project 932, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
numerous streets within the Slater Road/ Whispering Woods/ Slater Acres/ Oak Cliff Ponds Additions neighborhood, and
replacement of curb and gutter along the same streets as needed. In the feasibility repoM,it was proposed to assess 50% of
the street overlay and signage improvements in accordance with the City Special Assessment Policy. The improvements
were completed under Contract 06-03., The following information was used in the preparation of the assessment roll for
Project 932.
I. PROJECT COST
The construction cost includes the ainount of $197,772.81 paid to the contractor for the construction of the improvements
and the cost of the installation of traffic and street signage ($4,680.82) by City forces. Other costs including engineering,
design, contract management; inspections, financing, legal, bonding, administration, and other totaling $66,066.39 were
incurred resulting in an improvement and project cost of $263,839.20. The detail of these other costs is provided on
Schedule I. These other costs are allocated to the improvements constructed in order, to determine the cost of each
improvement and the assessment rate.
CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY
IMPROVEMENT COST COST REPORT
Street Resurfacing/ Sign
Replace $151,004.50 $50,443.35 $201,447.85 $227,910
Curb & Gutter Repair
46,768.31
1.5,623.04
62,391.35
$86,270
Totals
$197,772.81
$66,066.39
$263,839.20
$314,1.80
II. ASSESSMENTS
A. TRUNK ASSESSMENTS
No trunk assessments for utilities were proposed in -the feasibility report, therefore, none are proposed in this assessment
roll.
1
B. STREET E%IPROVEMENTS
The costs of the street overlay and street signage improvements were computed using the following unit prices
and quantities:
1. 32' Wide Bituminous Street Overlay
2. 44' Wide Bituminous Street Overlay - Slater Road
ITEM
UNIT
QTY
UNIT
EXTENDED
ITEM
UNIT,
QTY
PRICE
COST
Mobilization
L.S.
1.
$200.00
$200.00
Mill bituminous surface
Sq. Yd.
5952.
1.32
7,856.64
Bituminous mat. for tack coat
Gal.
775
1.50
1,162.50
Wear Course Mixture
Ton
1421.85
38.10
54,172.31
Traffic control
L. S.
1
630.00
630.00
Adjust water valve box - riser
Each
4
75.00
300.00
Repair gate valve top
Each
2
143.00
286.00
Adjust manhole frame & casting
Each
3
295.00
885.00
Adjust manhole casting - riser
Each
6
118.13
708.78
Remove & Replace manhole casting
Each
2
530.00
1,060.00
Traffic signs
L.S.
1
4,680.82
4,680.82
SUBTOTAL
L.F.
3536
0.40
$71,942.05
Other costs @33.41 % .
S.Y.
32
1.05
24,03 5.84
Mill & Overlay/ Street Sign Cost
L.S.
1
630.00
.$95,977.89
2. 44' Wide Bituminous Street Overlay - Slater Road
ITEM
UNIT
QTY
UNIT
PRICE
EXTENDED
COST
Mobilization
L.S.
1
$1,430.00
$ 1,430.00
Mill Bituminous Surface
S.Y.
4910
1.21
5,941.10
Wearing Course Mix
Ton
1902.73
34.40
65,453.91
Bit Material for Tack Coat
Gal
1050
1.50
1,575.00
Adjust Water Valve Box
Each
0
75.00
0.00
Repair Gate Valve Top
Each
0
143.00
0.00
Repair Gate Valve Mid
Each
0
200.00
0.00
Adjust MH Frame & Casting
Each
1
295.00 ..
295.00
Remove & Replace MH Casting
Each
1
530.00
530.00
Adjust MH Casting
Each
2
128.00
256.00
4" Solid Line White - Epoxy
L.F.
7140
0.19
1,356.60
12" Solid Line White - Epoxy
L.F.
.20
7.35
147.00
4" Double Solid Line Yellow -Epoxy
L.F.
3536
0.40
1,414.40
Zebra Crosswalk White - Epoxy .
S.Y.
32
1.05
33.60
Traffic Control
L.S.
1
630.00
630.00
2
SUBTOTAL
Other costs @33.41%
Mill & Overlay Cost
$79,062.45
26,414.76
$105,477.21
C. IMPROVEMENT AND ASSESSMENT RATES
The assessable properties within the project area include a mixture of low=density residential, commercial and
offices. The improvement costs and assessment rates for the various properties are computed as follows:
1. LOW-DENSITY RESIDENTIAL PROPERTY
DESCRIPTION RATIO IMPROVEMENT
COSTS PROPORTIONAL COSTS
32. Foot Wide 1/1 $95,977.89 $95,977.89
44 Foot Wide 32/44 $105,477.21 $76,710.70
$172,688.59
IMPROVEMENT COST ASSESSABLE
32' EQUIVALENT PORTION
$172688.59 X 50%
a. Low -Density Residential Property with Direct Driveway Access
The assessment rate was computed on a per lot basis.
TOTAL FRONTAGE
RESIDENTIAL - DIRECT
6,625 F.F.
ASSESSABLE COST
RESIDENTIAL - DIRECT
$40,725.54
PROJECT FRONTAGE
14,046 F.F.
TOTAL SINGLE FAMILY
LOTS
70 Lots
b. Low -Density Residential Property with Indirect Driveway Access
The assessment rate was computed on a per lot basis.
TOTAL FRONTAGE
RESIDENTIAL - INDIRECT
1,095 F.F.
ASSESSABLE COST
RESIDENTIAL - INDIRECT
PROJECT FRONTAGE
14,046 F.F.
TOTAL SINGLE FAMILY
LOTS
$6,731.24 65 Lots
ASSESSABLE COST
RESIDENTIAL
$86,344.29
RESIDENTIAL - DIRECT
FRONTAGE %
47.2%
ASSESSMENT RATE
RESIDENTIAL - DIRECT
$581.79/Lot
RESIDENTIAL - INDIRECT
FRONTAGE %
7.8%
ASSESSMENT RATE
RESIDENTIAL - INDIRECT
$103.56/Lot
c. Neighborhood Park Property with Direct Driveway Access
The assessment rate was computed on a frontage basis.
TOTAL FRONTAGE PROJECT FRONTAGE
NH PARK - DIRECT
780 F.F. 14,046 F.F.
ASSESSABLE COST
NH PARK - DIRECT'
$5,593.58
2. COMMERCIAL/INDUSTRUL PROPERTY
IMPROVEMENT COST
C/I PROPERTY
ASSESSABLE
PORTION
$201,455.10 X 100%
a. CommerciaVIndustrial Property with Direct Driveway Access
The assessment rate was computed on a frontage basis.
TOTAL FRONTAGE
C/I - DIRECT
2,051 F.F.
ASSESSABLE COST
C/I - DIRECT
$29,416.52
PROJECT FRONTAGE
14,046 F.F.
b. Commercial/Industrial Property with Indirect Driveway Access
The assessment rate was computed on a per lot basis.
TOTAL FRONTAGE
C/I -INDIRECT
42 F.F.
TOTAL C/I - INDIRECT
LOTS
6 Lots
D. ASSESSMENT TERMS
ASSESSMENT RATE
C/I - DIRECT
$14.34/F.F.
NEIGHBORHOOD PARK
FRONTAGE %
5.6%
ASSESSMENT RATE
NH PARK.- DIRECT
$7.17/F.F.
ASSESSABLE COST
C/I PROPERTY
$201,455.10
C/I - DIRECT
FRONTAGE %
14.6%
ASSESSMENT RATE
C/I - DIRECT
$14.34/F.F.
ASSESSABLE COST
C/I - INDIRECT
$602.39
ASSESSMENT RATE
C/I -INDIRECT
$100.40/Lot
The assessments are proposed for a term of 5 years. The interest rate is 5.50%'per annum on the unpaid balance.
51
III, CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT
IMPROVEMENT
COST
ASSESSMENT
REVENUE
CITY
(RESPONSIBILITY
Street Resurfacing/ Signs
$201,447.85
$83,069.27
($118,378.58)
Curb & Gutter Repair
62.391.35
62391.35
Total
$263,839.20
$83,069.27
($180,769.93)
FUND
AMOUNT
Major Street Fund
$180,769.93 .
Russ Matthys, P.E.
Reviewed
Public Vv46iks Department
4? -7-0(.
Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
Dated
3
sz
CLIFF ROAD
7',
1/, 2290
3333 C) 19 0 2260 61
2250 QD
4600
Ak A,
01
F.
OAK CLIFF (P
7 th ADDITION %
2270
2280 "Olk
0,9T
0 � 0
K
0 WYN WERE
L
4640
4662
4666
4670
4674
1678
4682,
4686
A
2223 I n4�90 I 0 \
ASSESSMENT LEGENDSLATER
G
COOS
OVERLAY IMPROVEMENT
-5
0 ACRES
.
PARK
780' F.F.)
0
$ 103.56 /Lot - Single Family - Indirect Access
I \1 JAMES ST.
$ 581.79 / Lot - Single Family - Direct Access
A
$ 100.40 / Lot - Comm./Ind. - Indirect Access
41 LL- 2180
1204
95'
$ 14.34 / F.F. - Comm./Ind. - Direct Access
2200 2196 2192 2188
48
(780')
$ 7.17 F.F. -. Neighborhood Park
4 00
0
ASSESSMENT AREA
5
il-1-04
Whispering Woods Slater Acres Slater Rd.
My of Eap
Assessment Map
53
Engineering Department
City Project 932
® ;� K tT1 c s %a�;'�r. a'�,'.t°•�rYr'�'Y�,4sk'�'a""t.Yry;�T'. t"`
47972180.
✓ 7C_ R
2200 2196 2192 J 2184 * ake
fl 2188:
4803
4805* 4807 4800 O�
��N Q ..* 2215 * v
` \ _ » e;.
Off.,. �
ISPERING TR. * 2225 ;µ,,, 2200
613,
Y' L
22
2245 0 ..:.*'2210 2170 ,
�.. 2226.
• 2160 , 4816 �� 2255
_ 2230
2265
4820 C`
'4818 SLATER * CR 2150
r� 2240
<" 4824 2250
®4B 7 62 2275 2600 �O
SEASONS 41872
4887 2270
�'V �Sp
4859,__6�6 "G 1,,',. 4870 � 4891 � . � V� .
gD
tiq * 4890 88
I to �, 4895._ - .•_.694
tt o, 4893
89
21
220_.199;.._. 0
4863 4gg9'. S70R LAND - 11,D] . 2195 }19
ASSESSMENT LEGEND
* 2206 � I
OVERLAY IMPROVEMENTCEDAR HEIGHTS
® ® 4909
o $103.56 / Lot - Single Family - Indirect Access
4913
$ 581.79 /Lot -Single Family -Direct Access
MARY
$100.40 / Lot - Comm./Ind. - Indirect Access
355' $14.34 / F.F. - Comm./Ind. -Direct Access
( 780') $7.17/F.F. - Neighborhood Park ®® Assessment , Area
9-22-06
Whispering Woods / Slater Acres / Slater Rd.
City Of Eap Assessment Map
Engineering Department City Project 932 5�
N _ ' r`'4782
I 4783
7
I
W--
W
E I
I ®
y
74
S� Sc.I
JPME
OAK CLIFF
SLATER
NO SCALE —
OUTLOT
ACRES
I
PARK
:• `:
780' F.F.)
r
JAMES ST.
® ;� K tT1 c s %a�;'�r. a'�,'.t°•�rYr'�'Y�,4sk'�'a""t.Yry;�T'. t"`
47972180.
✓ 7C_ R
2200 2196 2192 J 2184 * ake
fl 2188:
4803
4805* 4807 4800 O�
��N Q ..* 2215 * v
` \ _ » e;.
Off.,. �
ISPERING TR. * 2225 ;µ,,, 2200
613,
Y' L
22
2245 0 ..:.*'2210 2170 ,
�.. 2226.
• 2160 , 4816 �� 2255
_ 2230
2265
4820 C`
'4818 SLATER * CR 2150
r� 2240
<" 4824 2250
®4B 7 62 2275 2600 �O
SEASONS 41872
4887 2270
�'V �Sp
4859,__6�6 "G 1,,',. 4870 � 4891 � . � V� .
gD
tiq * 4890 88
I to �, 4895._ - .•_.694
tt o, 4893
89
21
220_.199;.._. 0
4863 4gg9'. S70R LAND - 11,D] . 2195 }19
ASSESSMENT LEGEND
* 2206 � I
OVERLAY IMPROVEMENTCEDAR HEIGHTS
® ® 4909
o $103.56 / Lot - Single Family - Indirect Access
4913
$ 581.79 /Lot -Single Family -Direct Access
MARY
$100.40 / Lot - Comm./Ind. - Indirect Access
355' $14.34 / F.F. - Comm./Ind. -Direct Access
( 780') $7.17/F.F. - Neighborhood Park ®® Assessment , Area
9-22-06
Whispering Woods / Slater Acres / Slater Rd.
City Of Eap Assessment Map
Engineering Department City Project 932 5�
Combined Assessment Roll
Project Number 1OP932
PID
Addition Name
10-03100-01
Section 31
10-03100-01
Section 31
10-03100-04
Section 31
10-12450-01
Awad Addition
10-12450-02
Awad Addition
10-16725-01
Cedar Heights .
10-16725-02
Cedar Heights
10-19875-01
Deer Rest Pond Addition
10-19875-02
Deer Rest Pond Addition
10-53550-01
Oak Cliff
10-53550-02
Oak Cliff
10-53550-03
Oak Cliff
10-53550-04
Oak Cliff
10-53550-05
Oak Cliff
10-53550-05
Oak Cliff
10-53550-06
Oak Cliff
10-53550-07
Oak Cliff
10-53552-01
Oak Cliff 3rd
10-53555-01
Oak Cliff 6th Addition
10-53556-01
Oak Cliff 7th Addition
10-53557-01
Oak Cliff 8th Addition
10-53558-01
Oak Cliff 9th Addition
10-53558-02
Oak Cliff 9th Addition
10-53575-01
Oak Cliff Pond
10-53575-01
Oak Cliff Pond
10-53575-01
Oak Cliff Pond
10-53575-01
Oak Cliff Pond
10-53575-02
Oak Cliff Pond
10-53575-02.
Oak Cliff Pond
10-53575-02
Oak Cliff Pond
10-53575-02
Oak Cliff Pond.
10-53575-03
Oak Cliff Pond
10-53575-03
Oak Cliff Pond
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance
$100.40
$113.00
$12.60
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
.$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$5,592.60.
$5,450.00
($142.60)
$6,352.62
$7,190.00
$837.38.
$2,595.54
$14,521.00
$11,925.46
$100.40
$113.00
$12.60
$100.40
$113.00
$12.60
$100.40
$113.00
$12.60
$4,459.74
$5,048.00
$588.26
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
.$117.00
$13.44
$103.56
$117.00
$13.44
Page 1 of 5
55
N
W E
S
NO SCALE
d.
4870
'4782
2215 k.13
48890!Y
2v'•:'
HISPERING TR.
809`
*
ZS1 69
8 4782
2200;
4663 ., 4899 STOR ND' RD. k 2195
813..
*,aIa °£ sr.:
786
ASSESSMENT LEGEND * 1
2206
OVERLAY, IMPROVEMENT CEDAR HEIGHTS
®
µ*7
2235
`. ... 220,
• $103.56 / Lot - Single Family - Indirect Access
2170
4913
*. $ 581.79 / Lot - Single Family - Direct Access
MARY
LT
0
790
®®
48162255
2230
( 780') $ 7.17 / F.F. - Neighborhood Park ®® Assessment Area
9-22-06
jPM�
�,`�
2265`
OAK CLIFF
SLATER
2150
m
4824
OUTLOT
ACRES
Y
82
PARK
y
780' F.F.)
SEASONS
"4,872
JAMES ST
��y�C. 484 �OG
�
R
4797!h
✓
�O *
4887 W 2270
`*
* 1
'*--
2180 Sx
2200
2196
21922
88
2184
*
`
v04805*-
4807 4800
d.
4870
,aa4N
'goo/
2215 k.13
48890!Y
2v'•:'
HISPERING TR.
809`
*
ZS1 69
0 2225 7
2200;
4663 ., 4899 STOR ND' RD. k 2195
813..
*,aIa °£ sr.:
ASSESSMENT LEGEND * 1
2206
OVERLAY, IMPROVEMENT CEDAR HEIGHTS
®
µ*7
2235
`. ... 220,
• $103.56 / Lot - Single Family - Indirect Access
2170
4913
*. $ 581.79 / Lot - Single Family - Direct Access
MARY
o� 2245
2210
2160
48162255
2230
( 780') $ 7.17 / F.F. - Neighborhood Park ®® Assessment Area
9-22-06
Adftk
�,`�
2265`
City of EakaII
2150
r 4818 S LATER ACR
2240 .
4824
City Project 932 5�
82
2275 260 �O
SEASONS
"4,872
��y�C. 484 �OG
�
R
4887 W 2270
SSP
:^ 4859.-
�/�/O
4870
,aa4N
'goo/
48890!Y
ZS1 69
* 199
4663 ., 4899 STOR ND' RD. k 2195
v c''t'79
*,aIa °£ sr.:
ASSESSMENT LEGEND * 1
2206
OVERLAY, IMPROVEMENT CEDAR HEIGHTS
®
4909
• $103.56 / Lot - Single Family - Indirect Access
4913
*. $ 581.79 / Lot - Single Family - Direct Access
MARY
A $100.40 / Lot - Comm./Ind. - Indirect Access
355' $14.34 / F.F. - Comm./Ind. - Direct Access
( 780') $ 7.17 / F.F. - Neighborhood Park ®® Assessment Area
9-22-06
Adftk
Whispering Woods / Slater Acres / Slater Rd.
City of EakaII
Assessment Map
Engineering Department
City Project 932 5�
Combined Assessment Roll
Project Number 1OP932
PID
Addition Name
10-53575-03
Oak Cliff Pond
10-53575-03
Oak Cliff Pond
10-53575-04
Oak Cliff Pond ,
10-53575-04
Oak Cliff Pond
10-53575-04
Oak Cliff Pond
10^53575-04
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-05
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-06
Oak Cliff Pond
10-53575-07
Oak Cliff Pond
10-53575-07
Oak Cliff Pond
10-53575-08
Oak Cliff Pond
10-53575-08
Oak Cliff Pond
10-53575-09
Oak Cliff Pond
10-53575-09
Oak Cliff Pond
10-53575-10
Oak Cliff Pond
10-53575-10
Oak Cliff Pond
10-53575-11
Oak Cliff Pond
10-53575-11
Oak Cliff Pond
10-53575-12
Oak Cliff Pond
10-53575-12
'Oak Cliff Pond
10-53575-13
Oak Cliff Pond
10-53575-13
Oak Cliff Pond
10-53575-14
Oak Cliff Pond
10-53575-15
Oak Cliff Pond
10-53575-16
Oak Cliff Pond
10-53575-17
Oak Cliff Pond
10-53576-01
Oak Cliff Pond 2nd Add
10-53576-01
Oak Cliff Pond 2nd Add
Proposed
Pending
Assessment
Assessment
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
.$1117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56
$117.00
$103.56.
$117.00
$103.56
$117.00
$103.56
$117.00
Variance
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13:44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
$13.44
Tuesday, September 26, 2006 Page 2 of 5
Combined Assessment Roll
Project Number
PID A
10-53576-01 O
10-53576-01 O
10-53576-02 O
10-53576-02 O
10-53576-02 O
10-53576-03 O
10-53576-03 O
10-53576-03 O
10-53576-04 O
10-53576-04 O
10-53576-04 O
10-53576-05 O
10-53576-05 O
10-53576-05 O
10-53576-06 O
10-53576-06 O
10-53576-07 O
10-53576-07 O
10-53576-08 O
10-53576-09 O
10-53576-10 O
10-58650-01 P
10-58650-02 P
10-65870-01 S
10-65870-02 S
10-65870-03 S
10-85870-04 S
10-65870-05 S
10-65870-06 S
10-69200-01 S
10-69200-02 S
10-69200-03 S
10-69200-04 S
10-69200-05 S
1OP932
ddition Name
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
ak Cliff Pond 2nd Add
rairie Oaks
rairie Oaks
t Charles Wood
t Charles Wood
t Charles Wood
t Charles Wood
t Charles Wood
t Charles Wood
laters Acres
laters Acres
laters Acres
laters Acres
laters Acres
Proposed
Pending
Assessment
Assessment
Variance
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
'$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$103.56
$117.00
$13.44
$6,166.20
$6,979.00
$812.80
$4,760.88
$5,388.00
$627.12
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
• $657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
$581.79
$657.00
$75.21
Tuesday, September 26, 2006 Page 3 of 5
Combined Assessment Roll
Project Number IOP932
Proposed
Pending
PID
Addition Name
Assessment'
Assessment
Variance
10-69200-06
Slaters Acres
$581.79
$657.00
$75.21
10-69200-09
Slaters Acres
$581.79
$657.00
$75.21
10-69200-10
Slaters Acres
$581.79
$657.00
$75.21
10-69200-11
Slaters Acres
$581.79
$657.00
$75.21
10-69200-12
Slaters Acres
$581.79
$657.00
$75.21
10-69200-13
Slaters Acres
$581.79
$657.00
$75.21
10-69200-14
Slaters Acres
$581.79
$657.00
$75.21
10-69200-15
Slaters Acres
$581.79
$657.00
$75.21
10-83568-01.
Wentworth Park
$731.34
$828.00
$96.66
10-83568-02
Wentworth Park
$731.34
$828.00
$96.66
10-83568-03
Wentworth Park
$731.34
$828.00
$96.66
10-83568-04
Wentworth Park
$731.34.
$828.00
$96.66
10,83568-05
Wentworth Park
$731.34
$828.00
$96.66
10-83568-06
Wentworth Park
$731.34
$828.00
$96.66
10-83568-07
Wentworth Park
$731.34
$828.00
$96.66
10-83950-01
Whispering Woods
$581.79
$657.00
$75.21
10-83950-02
Whispering Woods
$581.79
$657.00
$75.21
10-83950-03
Whispering Woods
$581.79
$657.00
$75.21
10-83950-04
Whispering Woods
$581.79
$657.00
$15.21
10-83950-05
Whispering Woods
$581.79
$657.00
$75.21
10-83950-06
Whispering Woods
$581.79
$657.00
$75.21
10-83950-07
Whispering Woods
$581.79
$657.00
$75.21
10-83950-08
Whispering Woods
$581.79
$657.00
$75.21
10-83950-09
Whispering Woods
$581.79
$657.00
$75.21
10-83950-10
Whispering Woods
$581.79
$657.00
$75.21
10-83951-01
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-02
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-03
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-04
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-05
Whispering Woods Second
$581:79
$657.00
$75.21
10-83951-06
Whispering Woods Second
$581.79
$657.00
$75.21
10-63951-07
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-08
Whispering Woods Second
$581.79
$657.00
$75.21
10-83951-09
Whispering Woods Second
$581.79
$657.00
$75.21
Tuesday, September 26, 2006 Page 4 of 5
Combined Assessment Roll
Project Number JOP932
PID
Addition Name
10-83951-10
Whispering Woods Second
10-83951-11
Whispering Woods Second
'. 10-83951-12
Whispering Woods Second
10-83951-13
Whispering Woods Second
10-83951-14
Whispering Woods Second
10-83951-15
Whispering Woods Second
10-83952-01
Whispering Woods Third
10-83952-01
Whispering Woods Third
10-83952-02
Whispering Woods Third
10-83952-03
Whispering Woods Third
10-83955-01
Whispering Woods Sixth
10-83955-01
Whispering Woods Sixth
10-83955-03
Whispering.Woods Sixth
10-83958-01
Whispering Woods Ninth
Summary for'SA Nbr' = 1OP932 (149 detail records)
Sum
Proposed
Assessment
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$581.79
$81,159.89
Pending
Assessment
Variance
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$657.00
$75.21
$102,448.00 $21,288.11
Tuesday, September 26, 2006 Page 5 of 5
City of Eagan Paul Heitzman
3830 Pilot Knob Rd. 2275 James Ct.
Eagan, Minnesota Eagan, Mn. 55122
55122 651-890-2563
To: City Council
Re: Project 932 Slater Acres Street Improvement
Subject Letter of Objection concerning Assessment
Dear Sirs:
The final costs of this project'are in and are $582 for a single family
lot with direct access and $104 for a lot with indirect access. My home is unique
in that it is placed on a double lot with the property line going through the center
of the home.
Even though I have two lots, I cannot build on the second lot nor
sell it to have another home built on that lot. The setting pretty much precludes
that due to the setting of the home and the hilly terrain. Any change from the
current single home status would, require a re -platting of the property.
I would of course liketo pay only a single assessment for the
recapping of the street, but I think it would be fair enough if I paid for a "direct
access" fee for the portion of the home with the driveway, and have the second
lot considered "indirect access" and be assessed the lower "indirect access" fee.
This would make my fee $686 rather than the double assessment.
y Your
Pa ei n
�7
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
B. PROJECT 933, TOWNCENTRE DR/ O'LEARY LANE/ GOLFVIEW DR
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 933
(Town Centre Dr./ O'Leary Lane/ Golfview Drive - Street Overlay Improvements) and
authorize its certification to Dakota County for collection.
FACTS:
• Project 933 provided for the. bituminous -overlay of the 'streets within the Town Centre
Dr./ O'Leary Lane/ Golfview Drive area.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 10% less than the estimated benefit amounts that
were presented at the original Public Hearing January 17, 2006.
• All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. No written objections have been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 253 parcels (227 Condos, 5 R4 High Density Residential, and 21
Commercial/ Industrial) being assessed, no one attended the meeting.
ATTACHMENTS:
• . Final Assessment Report, pages 67.througl .
FINAL ASSESSMENT HEARING
PROJECT PUBLIC HEARING DATES
Number: Project 933 Assessment: October 3, 2006
Name: Town Centre Drive/ O'Leary Lane/ Golfview Project Approval Date: January 17, 2006
Drive
Mill & Overlay
Final Feasibility Final Feasibility
Rate Report Units Rate Report Units
SANITARY SEWER STORM SEWER
❑ Trunk ❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
WATER
STREET LIGHTS
STREET
❑ Service Pair
❑ Installation
❑ Trunk
❑
Gravel Base
❑ Energy Charge
❑ Lateral
®
Surfacing/ Signs
Contract. Number of
Interest
Amount
CitV
Number Parcels
Terms Rate
High Density Res
Financed
$13.00
/ F.F:
$208.450 F.R.
$92.200 F.R.
86.68
106
/ Unit
(F.R. = Feasibility Report)
Comm & Indust
$14.11
$17.32
/ F.F.
❑ Service
❑
Multi Family Equiv.
❑ Lat. Benefit/trunk
❑
C/I Equiv.
❑ WAC
H
Driveway
9 733.04
$8,610
/ each
OTHER
STREET LIGHTS
❑ Service Pair
❑ Installation
❑ Energy Charge
Contract. Number of
Interest
Amount
CitV
Number Parcels
Terms Rate
Assessed
Financed
06-02 253
5 Years 5.50%
$208.450 F.R.
$92.200 F.R.
$182.218.50
$94.226.0d
(F.R. = Feasibility Report)
City of Eap demo
To: Mayor and City Council
From: Russ Matthys, City Engineer
Date: September 19, 2006
Subject: Final Assessment Roll, Project 933
Town Centre Drive/ O'Leary Lane/ Golfview Drive - Street Overlay
At the public hearing on January 17, 2006, the City Council ordered Project 933, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
Town Centre Drive, O'Leary Lane and Golfview Drive; replacement of curb. and gutter along the same streets, as needed,
and installation of commercial concrete driveway entrances. In the feasibility report, it was proposed to assess 75% of the
cost for the street overlay and signage improvements adjacent to high density residential properties and 100% of the cost for
relevant improvements adjacent to commercial/industrial properties, all in accordance with the City Special Assessment
Policy. The improvements were completed under Contract 06-02. The following information was used in the preparation of
the assessment roll for Project 933.
I. PROJECT COST
The construction cost includes the amount of $211,467.94 paid to the contractor for the construction of the improvements
and the cost of the installation of traffic and street signage ($5,825.18) by City forces. Other costs including engineering,
design, contract management, inspections, financing, legal, bonding, administration,, and other totaling $64,976.56 were
incurred resulting in an improvement and project cost of $276,444.50. The detail of these other costs is provided on
Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each
improvement and the assessment rate.
CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY
IMPROVEMENT COST COST REPORT
Street Resurfacing/ Sign
Replace $138,979.85 $42,703.55 $181,683.40 $222,910
Curb & Gutter Repair
65,042.74
19,985.32
85,028.06
69,130
Concrete Driveway
7,445.35
2,287.69
9,733.04
8,610
Totals
$211,467.94
$64,976.56
$276,444.50
$300,650
(O3
II. ASSESSMENTS
A. . TRUNK ASSESSMENTS
No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment
roll.
B. STREET IMPROVEMENTS
The costs of the street overlay and street signage improvements were computed using the following unit prices
and quantities:
SUBTOTAL
Other costs @ 30.73%
$1389979.84
42,545.03
Mill & Overlay/ Street Sign Cost $181,524.87
C. IMPROVEMENT AND ASSESSMENT RATES
The assessable properties within the project area include a mixture of high-density residential, .commercial and
offices. The improvement costs and assessment rates for the various properties are computed as follows:
1. HIGH-DENSITY RESIDENTIAL PROPERTY
EUPROVEMENT COST ASSESSABLE
H -D RESIDENTIAL PORTION
$181,524.87 X 75%
(Pq
ASSESSABLE COST
H -D RESIDENTIAL
$136,143.65
UNIT
EXTENDED
ITEM
UNIT
QTY
PRICE
COST
Mobilization
LS
1
$2,000.00
$2,000.00
Mill Bituminous Pavement
SY .
8,935
0.95
8,488.25
Wearing Course Mixture
TON
2,665.10
38.95
103,805.57
Bit Material for Tack Coat
GAL
1,300
2.00
2,600.00
Adjust Water Valve Box - Riser
EA
1.7
85.00
1,445.00
Repair Gate Valve Top Sec
EA
9
143.00'
1,287.00
Repair Gate Valve Mid Sec
EA
7
200.00
1,400.00
Adjust MH Frame & Casting
EA
13
295.00
3,835.00_
Remove & Rep Frame & Casting
EA
1
500.00
500.00
Adjust MH Casting
EA
26
140.00
3,640.00
4" Solid Line White - Epoxy
LF
4,232
0.19
804.08,
4" Broken Line White - Epoxy
LF
540
'0.19
102.60
24" Solid Line White - Epoxy
LF
158
6.30
995.40
4" Double Solid Line Yellow - Epoxy
LF
4,433
0.38
1,684.54
Pavement Message Arrow - Left
EA
10.5
105.00
1,102.50
Pavement Message Arrow:- Right
EA
10
105.00
1,050.00
Zebra Crosswalk White - Epoxy
SY
846
3.15
2,664.90
Traffic Control
LS
1
.1,575.00
1,575.00
Traffic Signs .
LS
1
5,825.18
5,825.18
SUBTOTAL
Other costs @ 30.73%
$1389979.84
42,545.03
Mill & Overlay/ Street Sign Cost $181,524.87
C. IMPROVEMENT AND ASSESSMENT RATES
The assessable properties within the project area include a mixture of high-density residential, .commercial and
offices. The improvement costs and assessment rates for the various properties are computed as follows:
1. HIGH-DENSITY RESIDENTIAL PROPERTY
EUPROVEMENT COST ASSESSABLE
H -D RESIDENTIAL PORTION
$181,524.87 X 75%
(Pq
ASSESSABLE COST
H -D RESIDENTIAL
$136,143.65
a. High -Density Residential Property (Front Footage)
The assessment rate was computed on a front foot basis.
TOTAL FRONTAGE
H -D RESIDENTIAL
PROJECT FRONTAGE
5,321 F.F. 12,863 F.F.
ASSESSABLE COST
RESIDENTIAL - DIRECT
$56,318.15
b. High -Density Residential Property (Tomark 1$` & 2"d — Per Unit)
The assessment rate was computed on a per unit basis.
TOTAL FRONTAGE
TOMARK
1,859 FX.
TOTAL
TOMARK UNITS
227 Units
ASSESSMENT RATE
H -D RESIDENTIAL
$10.58/F.F.
2. COMMERCIAL/INDUSTRIAL PROPERTY
IWROVEMENT COST ASSESSABLE
CR PROPERTY PORTION
$181,524.87 X 100%
a. Commercial/Industrial Property
The assessment rate was computed on a frontage basis.
TOTAL FRONTAGE PROJECT FRONTAGE
C/I
7,542 F.F.
ASSESSABLE COST
C/I
$106,434.00
12,863 F.F.
D
RESIDENTIAL - DIRECT
FRONTAGE %
41.4%
ASSESSMENT RATE
RESIDENTIAL - DIRECT
$10.58/F.F.
ASSESSABLE'COST
TOMARK
$19,675.90
ASSESSMENT RATE
TOMARK
$86.68/Lot
ASSESSABLE COST
C/I PROPERTY
$181,524.87
C/I FRONTAGE %
58.6%
ASSESSMENT RATE
C/I
$14.11/F.F.
b. Commercial/Industrial Property with Driveway Entrance
The assessment rate was computed at the full cost for the properties with the improved driveways.
TOTAL COMMERCIAL ASSESSMENT RATE ASSESSABLE COST
DRIVEWAY COST C/I DRIVEWAY C/I DRIVEWAY
$9,733.31 100% $9,733.31
D. ASSESSMENT TERMS
The assessments are proposed for a term of 5 years. The interest rate is 5.50% per annum on the unpaid balance.
M. CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT COST REVENUE (RESPONSIBII:ITYZ
Street Resurfacing/ Signs $181,683.40 $172,485.46 ($9,197.94)
Curb & Gutter Repair 85,028.06 (85,028.06)
Concrete Driveway 9.733.04
Total $276,444.50
FUND AMOUNT
Major Street Fund $94,226.00
Russ Matthys, P.E.
Reviewed
i�
P lic Works Department
9.733.04
$182,218.50
Dated Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
9 'T1 '00
($94,226.00)
YANKEE DOODLE ROAD
O
YANKEE DOODLE ROAD
LEGEND
STREETIMPROVEMENTS
000 200.00 • • • • R-4 FRONT FOOTAGE - $10.58/F.F.
• • • 200.00 • • • R-4 FRONT FOOTAGE - $ 86.68/ F.F. (Condo Unit - Tomark 1 st & 2nd)
200.00 COMMERCIAL / INDUSTRIAL FRONT FOOTAGE - $ 14.11/ F.F: NORTH
CONCRETE DRIVEWAY - $ 9,733.00/ EACH
r SepL 25, 2006
Of BiiQ011 Town Centre Drive / O' -Leary Lane / Golfview Drive
Project No. 933 Assessment Map
EngineeAng Department
U
Y
z
w
0
287.00' 2
TOWN CENTTE 100
2 33
021-01 �' A
I 1
U 6218.8
ADDITI
4
j YANKEE DOODLE ROAD
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wi 1 ^oo
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N♦ ♦ EAGAN PLACE
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1 + S0 CL� xn
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ALAN SENlpR HO — —
E -� - TOWN CE
100 �I
LEGEND
wommummmm STREET IMPROVEMENTS
• • • 200.00 • • • • R-4 FRONT FOOTAGE - $10.58/ F.F.
• • • 200:00
9-9 R-4 FRONT FOOTAGE - $ 86.68/ F.F. (Condo Unit - Tomark 1st & 2nd)
-- - 20.0.00 — - — COMMERCIAL/ INDUSTRIAL FRONT FOOTAGE - $14.11/ F.F.
CONCRETE DRIVEWAY - $ 9,733.00/ EACH
y of Eap Town Centre Drive / O'Leary Lane / Golfview Drive
Project No. 933 - Assessment Map
Engtneedng Depedment
NORTH
Sept
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-22477-01
Eagan Senior Housing Add
$8,464.00
$10,400.00
$1,936.00
10-22478-01
Eagan Senior Housing 2nd Addition
$7,633.51
$9,419.00
$1,785.49
10-28900-01
Gatewoods Addition
$10,850.59
$13,319.00
$2,468.41
10-28900-02
Gatewoods Addition
$4,317.66
.$5,300.00
$982.34
10-72850-01
Stuarts First Carriage Green Apartm
$8,686.18
$10,673.00
$1,986.82
10-72851-01
Stuarts 2nd
$6,855.84
$8,424.00
$1,568.16
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-00
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
To Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00.
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos.
$86.68
$106.00
$19.32.
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.$2
10-76900-01
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00.
$19.32
10-769007-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006
Page 1 of.8
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name .
Assessment
Assessment
Variance
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-02
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32:
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
.$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
.$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-03
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-16900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86:68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00•
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.$2
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-04
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-05
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$191.32
Tuesday, September 26, 2006 Page 2 of 8
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Cartage Hills Condos
$86.68.
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.60
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-06
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-07
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-07
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32..
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106,00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-15
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Cardage'Hills Condos
$86.68
$106.00
$19.32
10-76900-16
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos .
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006 Page 3 of 8,
71.
Combined Assessment Roll
Project Number 10P933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-17
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos.
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-18
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19,
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
.10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills. Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19:32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-19
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68.
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900=20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00.
$19:32
10-76900-20
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006 Page 4 of 8
7�
Combined Assessment Roll
Project Number IOP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68.
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-21
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19:32
10-76900-22
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-30
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-31
Tomark Carriage Hills Condos
$86.68
$106.00
119.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32..
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-32
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
Tuesday, September 26, 2006
Page S of 8
Combined Assessment Roll
Project Number 1OP933
PID
Addition Name
10-76900-32
Tomark Carriage Hills Condos
10-76900-32
Tomark Carriage Hills Condos
10-76900-33
Tomark Cartage Hills Condos
10-76900-33
Tomark. Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-33
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos'
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-34
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
1.0-76900-35 -
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-35
Tomark Carriage Hills Condos
10-76900-36
Tomark Carriage Hills Condos
10-76900-36
Tomark Carriage Hills Condos
Tuesday, September 26, 2006
Proposed Pending
Assessment Assessment Variance
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $19.32
$86.68 $106.00 $1.9.32
Page 6 of 8
Combined Assessment Roll
Project Number 1OP933
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage HIIIs'Condos
$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
.$86.68
$106.00
$19.32
10-76900-36
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-37
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos.
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-76900-38
Tomark Carriage Hills Condos
$86.68
$106.00
$19.32
10-77051-01
Town Centre 100 2nd
$4,501.09
$5,525.00
$1,023.91
10-77051-02
Town Centre 100 2nd
$7,265.31
$7,290.00
$24.69
1.0-77052-01
Town Centre 100 3rd
$6,983.59
$7,478.00
$494.41
10-77054-09
Town Centre 100 5th Add
$2,549.78
$3,133.00
$583.22
10-77054-02
Town Centre 100 5th Add
$2,232.38
$2,743.00
$510.62
10-77055-02
Town Centre 100 6th
$4,049.57
$4,997.00
$947.43
10-77055-03
Town Centre 100 6th
$2,822.00
$3,482.00
$660.00
10-77055-04
Town Centre 100 6th
$3,386.40
$4,170.00
$783.60
10-77055-04
Town Centre 100 6th
$3,372.29
$4,170.00
$797.71
Tuesday, September 26, 2006
475
Page 7 of 8
Combined Assessment Roll
Project Number 1OP933
PID Addition Name
10-77057-01
Town Centre 100 Eighth Additon
10-77057-02
Town Centre 100 Eighth Additon
10-77057-03
Town Centre 100 Eighth Additon
10-77057-04
Town Centre 100 Eighth Additon
10-77058-01
Town Centre 100 9th Add
10-77059-01
Town Centre 100 10th Add
10-77059-01
Town Centre 10010th Add
10-77060-01
Town Centre 10011th Add
10-77061-01
Town Centre 10012th Add.
10-77063-01
Town Centre 10014th Add
10-77065-01
Town Centre 100 16th Add
10-77066-01
Town Centre 10017th Add
10-77067-01
Town Centre 100 18th Addition
10-77067-02
Town Centre 10018th Addition
10-77068-01
Town Centre 10019th Add
Summary for 'SA Nbe = 10P933 (252 detag records)
Sum
$1,109.04
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance
$1,555.26
$1,911.00
$355.74
$2,105.42.
$2,587.00
$481.58
$2,031.36
$2,496.00
$464.64
$2,147.74
$2,639.00
$491.26
$3,174.75
$3,917.00
$742.25
$3,668.60
$4,527.00
$858.40
$3,668.60
$4,527.00
$858.40
$1,425.11
$1,323.00
($102.11)
$4,740.96
$5,850.00
$1,109.04
$1,411.00
$1,306.00.
($105.00)
$4,289.44
$5,293.00
$1,003.56
$5,517.01
$6,807.00
$1,289.99
0,083.22
$8,740.00
$1,656.78
$2,977.21
$3,674.00
$696.79
$4,726.85
$5,832.00
$1,105.15
$153,735.68
$185,484.00
$31,74832
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
C. PROJECT 926, SADDLEHORN/ SUNSET / NORTHVIEW MEADOWS
ADDITIONS
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 926
(Saddlehorn/ Sunset Additions/ Northview Meadows Street Overlay Improvements) and
authorize its certification to Dakota County for collection.
FACTS:
Project 926 provided for the bituminous overlay of numerous streets within the
Saddlehorn/ Sunset / Northview Meadows Additions, located south of Diffley Road
and west of Dodd Road.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 25% less than the estimated benefit amounts 'that
were presented at the original Public Hearing December 5, 2005.
• . All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. No written objections have been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 330 parcels (R-1 Single -Family) being assessed, no one attended the
meeting.
ATTACHMENTS:
• Final Assessment Report, pages780 through.
FA
FINAL ASSESSMENT HEARING
PROJECT. PUBLIC HEARING DATES
Number: Project 926 Assessment: October 3, 2006
Name: Saddlehorn/ Sunset/ Northview Meadows Project Approval Date: December 5, 2005
Mill & Overlay
Final Feasibility
Rate Report Units
SANITARY SEWER
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
WATER
❑ Trunk
❑ Lateral
❑ Service
❑ Lat. Benefit/trunk
❑ WAC
Final Feasibility
Rate Report Units
STORM SEWER
❑ Trunk
STREET
❑ Gravel Base
* Surfacing/ Signs $515.26 680 / Lot
❑ Multi Family Equiv.
❑ C/I Equiv.
OTHER
STREET. LIGHTS
❑ Service Pair
❑ Installation
❑ Energy Charge
Contract Number of
Interest
Amount
City
Number Parcels
Terms Rate
Assessed
Financed
06-02 330
5 Years 5.50%
$224,480 F.R.
$386,250 F.R.
$170.036.14
$294.615.07.
(F.R. = Feasibility Report)
City of Evan Me
To: Mayor and City Council
From: John Gorder, Assistant City Engineer
Date: September 20, 2006
Subject: Final Assessment Roll, Project 926
Saddlehorn/ Sunset/ Northview Meadows Street Overlay Improvements
At the public hearing on December 5, 2005, the City Council ordered Project 926, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
numerous streets within the Saddlehorn/ Sunset/ Northview Meadows neighborhood, and replacement of curb and gutter
along the same streets as needed. In the feasibility report, it was proposed to assess 50% of the street overlay and signage
improvements in accordance with the City Special Assessment Policy. The improvements were completed under Contract
06-02. The following information was used in the preparation of the assessment roll for Project 926.
I. PROJECT COST
The construction cost includes the amount of $379,494.58 paid to the contractors for the construction of the improvements.
Traffic and street signage was installed at a cost of $7,504.56. Other costs including engineering, design, contract
management, inspections, financing, legal, bonding, administration, and other totaling $77,807.78 were. incurred resulting in
an improvement and project cost of $464,806.92. The detail of these other costs is provided on Schedule I. These other
costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment
rate.
IMPROVEMENT
Street Resurfacing/ Sign
Replace
Curb & Gutter Repair
CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY
COST COST REPORT
$283,194.05
103,805.09
Totals $386,999.14
$56,878.22 $340;072.27 $448,970
20,929.56 124,734.65 161,760
$77,807.78 $464,806.92 $610,730
0
No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment
roll.
B. STREET IMPROVEMENTS
The costs of the street overlay and street signage improvements were computed using the following unit prices
and quantities:
SUBTOTAL
Other costs @20.1%
Mill & Overlay/ Street Sign Cost
$283,194.05
56,878.22
$340,072.27
C. IMPROVEMENT AND ASSESSMENT RATES
All assessable properties within the project area are low-density residential. The improvement and assessment rates for
low-density residential property are computed as follows:
TOTAL IMPROVEMENT ASSESSABLE
COST UNITS EWPROVEMENT RATE
$340,072.27 330 Lots $1,030.53/Lot
IMPROVEMENT RATE
$1,030.53/ Lot
ASSESSABLE PORTION
X 50%
2
ASSESSMENT RATE
$515.26/Lot
UNIT
EXTENDED
ITEM
UNIT
QTY
PRICE
COST
Mobilization
L.S..
1
$2,000.00
$2,000.00
Mill bituminous surface
Sq. Yd.
23,373
1.16
27,112.68
Bituminous mat. for tack coat
Gal.
2,900
2.00
5,800.00
Wear Course Mixture
Ton
5,522.76
.39.37
.217,431.06
Trak control
L. S.
1
1,260.00
1,260.00
Adjust water valve box - riser
Each
25
85.00
2;125.00
Repair gate valve. top
Each
15
143.00
2,145.00
Repair gate valve mid section
Each
4
200.00
800.00
Adjust manhole casting - complete
Each
31
295.00
9,145.00
Adjust manhole casting - riser
Each
52
140.00
7,280.00
4" Solid white line pvmt. marking
L.F.
62
0.19
11.78
8" Solid white line pvmt. marking
L.F.
142
0.38
53.96
24" Solid white line pvmt. marking
L.F.
32.5.
6.30
204.75
4" Double solid yellow line
L.F.
152
0.38
57.76
Pavement message — Rt/ Thru
Each
1
157.50
157.50
Pavement message — Lt
Each
1
105.00
105.00
Traffic signs
L.S.
1
7,504.56
7,504.56 .
SUBTOTAL
Other costs @20.1%
Mill & Overlay/ Street Sign Cost
$283,194.05
56,878.22
$340,072.27
C. IMPROVEMENT AND ASSESSMENT RATES
All assessable properties within the project area are low-density residential. The improvement and assessment rates for
low-density residential property are computed as follows:
TOTAL IMPROVEMENT ASSESSABLE
COST UNITS EWPROVEMENT RATE
$340,072.27 330 Lots $1,030.53/Lot
IMPROVEMENT RATE
$1,030.53/ Lot
ASSESSABLE PORTION
X 50%
2
ASSESSMENT RATE
$515.26/Lot
D. ASSESSMENT TERMS
The assessments are proposed for a term of 5 years. The interest rate is 5.50% per annum on the unpaid balance.
III. CITY REVENUES (RESPONSIBILITY)
IMYROVEMENT ASSESSMENT CITY
EMPROVEMENT COST REVENUE RESPONSIBILITY
Street Resurfacing/ Signs $340,072.27 $170,036.14 ($170,036.14)
Curb & Gutter Repair 124,578.93 (124,578.93)
Total $464,806.92 $170,036.14 ($294,615.07)
/10
Reviewed
Public Works Department U
Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
Dated
3
i
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LEGEND
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No SCALE � 515.26 per Lot Assessment
Street Improvments
Assessment Area
G:Pro•ect and Contract Info\0926-Saddlehom Sunset\Graphics\AssessmentMap2A 9-11-06
Saddlehorn
—t —
Saddlehorn / Sunset / Northview Meadows
Bno Street Improvements / Assessment Area Fig. 2A
City Of E
Engineering Department Project 926
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G:Fensihility Renorts9006\Prni926 Snddlehorn Sunset\Streetlmnrov
• $ 515.26 per 'Lot Assessmeni
- Street Improvments
®®®® Assessment Area
Saddlehorn / Sunset / Northview Meadows
Clty Of Eno Street Improvements - Assessmen Map Fig. 2B
Engineering Department Project 926
Combined Assessment Roll
Project Number JOP926
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-02500-02
Section 25
$515.26
$680.00
$164.74
10-30590-01
Golden Meadow Addition
$515.26
$680.00
$164.74
10-30590-02
Golden Meadow Addition
$515.26
$680.00
$164.74
10-30590-03
Golden Meadow Addition
$515.26
$680.00
$164.74
10-31750-01
Haeg First
$515.26
$680.00
$164.74
10-31750-02
Haeg First
$515.26
$680.00
$164.74
10-31750-03
Haeg First
$515.26
$680.00
$164.74
10-31750-04
Haeg First
$515.26
$680.00
$164:74
10-41950-01
King Addition To Eagan
$515.26
$680.00
$164.74
10-41950-02
King Addition To Eagan
$515.26
$680.00
$164.74
10-41950-03
King Addition To Eagan
$515.26
$680.60
$164.74
10-41950-04
King Addition To Eagan
$515.26
$680.00
$164.74
10-41950.05
King Addition To Eagan
$515.26
$680.00
$164.74
10-41951-01
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-41951-02
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-4195143
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-41951-04
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-41951-05
King 2nd Addition To Eagan
$515.26
$680.00
$164.74
10-44550-01
Laurent 1st Addition
$515.26
$680.00
$164.74
10-44550-02
Laurent 1st Addition
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00'
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00.
$164.74
10-52100-01
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
.10-52100-02
Northview Meadows
$515.26
$680.00
$164.74
10-52100=02
Northview Meadows
$515.26
$680.00
$164.74
10-52100.03
Northview Meadows
$515.26
$680.00
$164.74
Tuesday, September 26, 2006 Page I of 10
Combined Assessment Roll
Project Number JOP926
PID
Addition Name
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-03
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-04
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05.
Northview Meadows
10-52100-05
Northview Meadows
10-52100-05
Northview Meadows
10-52100-06
Northview Meadows
10-52100-06
Northview Meadows
10-52100-06
Northview Meadows
10-52100=06
Northview Meadows
10-52100-06
Northview Meadows
10-52100-06
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-07
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
10-52100-08
Northview Meadows
Proposed
Assessment
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26.
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26-
$515.26
515.26$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
Pending
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
,$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
.$680.00
$680.00
$680.00
$680.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.7,4
$164.74
$164.74
$164.74
$164.74
$1.64.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
Tuesday, September 26, 2006 Page 2 of 10
25
Combined Assessment Roll
Project Number . IOP926
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-52100-08 .
Northview.Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-09
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-10
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-11
Northview Meadows
$515.26
$680.00
• $164.74
10-52100-11
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680:00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-12
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-13
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74,
10-52100-14
Northview Meadows
$515.26
$680.00
$164.74
10-52100-15
Northview Meadows
$515.26
$680.00
$164.74
10-52100-15
Northview Meadows
$515.26
$680.00
$164.74
10-52100-15
Northview Meadows
$515.26
$680.00
$164.74
Tuesday, September 26, 2006 Page 3 of 10
Combined Assessment Roll
Project Number I1OP926
PID
Addition Name
10-52100-15
Northview Meadows
10-52100-15
Northview, Meadows
10-52100-16
Northview Meadows
10-52100-16
Northview Meadows
10-52106-16
Northview Meadows
10-52100-16
Northview Meadows
10-52100-16
Northview Meadows
10-52100-17
Northview, Meadows
10-52100-17
Northview Meadows
10-52100-17
Northview Meadows
10-52100-17
Northview Meadows
10-52100-17
Northview Meadows
10-52100-18
Northview Meadows
10-52100-18
Northview Meadows
10-52100-18
Northview Meadows
10-52100-18
Northview Meadows
10-52100-19
Northview Meadows
10-52100-19
Northview Meadows
10-52100-19
Northview Meadows
10-52100-19
Northview Meadows
10-52100-20
Northview Meadows
10-52100-20
Northview Meadows
10-52100-20
Northview Meadows
10-52100-20
Northview Meadows
10-52100-21
Northview Meadows
10-52100-21
Northview Meadows
10-52100-21
Northview Meadows
10-52100-21
Northview Meadows
10-52100-22
Northview Meadows
10-52100-22
Northview Meadows
10-52100-22
Northview Meadows
10-52100-22
Northview Meadows
10-52100-23
Northview Meadows
10-52100-23
Northview Meadows
Proposed
Assessment
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
Pending ^
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$660.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
.$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74.
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
Tuesday, September 26, 2006 Page 4 of 10
Combined Assessment Roll
Project Number • 1OP926
PID
Addition Name
10-52100-23
Northview Meadows
10-52100-23
Northview Meadows
10-52100-24
Northview Meadows
10-52100-24
Northview Meadows
10-52100-25
Northview Meadows
10-52100-25
Northview Meadows
10-521.00-26
Northview Meadows
10-52100-26
Northview Meadows
10-52100-27
Northview Meadows
10-52100-27
Northview Meadows
10-52160-28
Northview Meadows
10-52100-28
Northview Meadows
10-52100-29
Northview Meadows
10-52100-29
Northview Meadows
10-52100-30
Northview Meadows
10-52100-30
Northview Meadows
10-52100-31
Northview Meadows
10-52100-31
Northview Meadows
10-52100-32
Northview Meadows
10-52100-32
Northview Meadows
10-52100-33
Northview Meadows
10-52100-33
Northview Meadows
10-52100-34
Northview Meadows
10-52100-34
Northview Meadows
10-52100-35
Northvlew Meadows
10-52100-35
Northview Meadows
10-52160-36
Northview Meadows
10-52100-36
Northview Meadows
10-52100-37
Northview Meadows
10-52100-38
Northview Meadows
10-52100-39
Northview Meadows
10-52100-40,
Northview Meadows
10-52100-41
Northview Meadows
10-52100-42
Northview Meadows
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance:
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
.$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
.$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74 .
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515:26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164:74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680:00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
• $680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74
$515.26
$680.06
$164.74
$515.26
$680.00
.$164.74
$515.26
$680.00
$164.74
$515.26
$680.00
$164.74 '
Page 5 of 10
Combined Assessment Roll
Project Number 1OP926
PID
Addition Name
10-52100-43
Northview Meadows
10-52100-44
Northview, Meadows
10-56210-01
Overview Estates Replat
10-56210-01
Overview Estates Replat
10-56210-01
Overview Estates Replat
10-56210-02
Overview Estates Replat
10-56210-02
Overview Estates Replat
10-56210-02
Overview Estates Replat
10-56210-03
Overview Estates Replat
10-56210-03
Overview Estates Replat
10=56210-03
Overview Estates Replat
10-56210-04
Overview Estates Replat
10-56210-04
Overview Estates Replat
10-56210-04
Overview Estates Replat
10-56210-05
Overview Estates Replat
10-56210-05
Overview Estates Replat
10-56210-05
Overview Estates Replat
10-56210-06
Overview Estates Replat
10-56210-06
Overview Estates Replat
10-56210-06
Overview Estates Replat
10-56210-07
Overview Estates Replat
10-56210-07
Overview Estates Replat
10-56210-07
Overview Estates Replat
10-63400-01
Revised Northview Meadows
10-63400-02
Revised Northview Meadows
10-63400-03
Revised Northview Meadows
10-65800-01
Saddle Horn
10-65800-01
Saddle Horn
10-65800-02
Saddle Horn
10-65800-02
Saddle Horn
10-65800-03
Saddle Horn
10-65800-03
Saddle Horn
10-65800-03
Saddle Horn
10-65800-04
Saddle Horn
Tuesday, September 26, 2006
Proposed
Assessment .
$515.26-
$515.26
515.26$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
. Pending
Assessment
Variance
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74_
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$.164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
Page 6 of 10
Combined Assessment Roll
Tuesday, September 26, 2006
qD
Pending
Assessment
Project Number 1OP926
Proposed
PID
Addition Name
Assessment
10-65800-04
Saddle Horn
$515.26
10-65800-04
Saddle Horn
$515.26
10-65800-05
Saddle Horn
$515.26
10-65800-05
Saddle Horn
$515.26
10-65800-05
Saddle Horn
$515.26
10-65800-06
Saddle Horn
$515.26
10-65800-06
Saddle Horn
$515.26
10-65800-06
Saddle Horn
$515.26
10-65800-07
Saddle Horn
$515.26
10-65800-07
Saddle Horn
$515.26
10-65800-08
Saddle Horn
$515.26
10-65800-09
Saddle Horn
$515.26
10=65800-10
Saddle Horn
$515.26
10-65800-11
Saddle Horn
$515.26
10-65800-12
Saddle Horn
$515.26
10-72985-01
Sunset 1st
$515.26
10-72985-01
Sunset 1st,
$515.26
10-72985-02
Sunset 1st
$515.26
10-72985-02
Sunset 1st
$515.26
10-72985-03
Sunset 1st
$515.26
10-72985-03
Sunset 1st
$515.26
10-72985-04
Sunset 1st
$515.26
10-72985-04
Sunset 1st
$515.26
10-72985-05
Sunset 1st
$515.26
10-72985-05
Sunset 1st
$515.26
10-72985-06
Sunset 1st
$515.26
10-72985-06
Sunset 1st
$515.26
10-72985-07
Sunset 1st
$515.26
10-72985-07
Sunset 1st
$515.26
10-72986-01
Sunset 2nd
$515.26
10-72986-02
Sunset 2nd
$515.26
10-72986-03
Sunset 2nd
$515.26
10-72986-04
Sunset 2nd
$515.26
10-72986-05
Sunset 2nd
$515.26
Tuesday, September 26, 2006
qD
Pending
Assessment
Variance
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$686.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.14
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
$680.00
$164.74
Page 7 of M
Combined Assessment Roll
Project Number
1OP926
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-72986-06
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-07
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-08
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-09
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-10
Sunset 2nd
$515.26
$680.00
$164.74
10-72986-11
Sunset 2nd
$515.26
$680.00
•$164.74
10-72986-12
Sunset 2nd
$515.26
$680.00
$164.74
10-72987-01
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-02
Sunset 3rd
$515.26.
$680.00
$164.74
.10-72987-03
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-04
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-05
Sunset 3rd
$515.26
$680.00
$164.74
10-72987-06
Sunset 3rd
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-01
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-02
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-03
Sunset 4th
$515.26
$680.00
$164.74
10-72988-04
Sunset 4th
$515.26
$680.00
$164.74
10-72988-04
Sunset 4th
$515.26.
$680.00
$164.74
10-72988-05
Sunset 4th
$515.26
$680.00
$164.74
10-72988-05
Sunset 4th
$515.26
$680.00
$164.74
10-72988-06
Sunset 4th
$515.26
$680.00.
$164.74
10-72988-06
Sunset 4th
$515.26
$680.00
$164.74
10-72988-07
Sunset 4th
$515.26
$680.00
$164.74
10-72988-07
Sunset 4th
$515.26
$680.00
$164.74
10-72988-08
Sunset 4th
$515.26
$680.00
$164.74
Tuesday, September 26, 2006 Page 8 of 10
1
I
Combined Assessment Roll
Project Number 1OP926
PID
Addition Name
10-72988-08
Sunset 4th
10-72988-09
Sunset 4th
10-72988-09
Sunset 4th
10-72988-10
Sunset 4th
10-72988-10
Sunset 4th
10-72988-11
Sunset 4th
10-72988-12
Sunset 4th
10-72988-13
Sunset 4th
.10-72988-14
Sunset 4th
10-72988-15
Sunset 4th
10-72988-16
Sunset 4th
10-72991-01
Sunset 6th
10-72991-01
Sunset 6th
10-72991-02
Sunset 6th
10-72991-02
Sunset 6th
10-72991-03
Sunset 6th
10-72991-03
Sunset 6th
10-72991-04
Sunset 6th
10-72991-04
Sunset 6th
10-72991-05
Sunset 6th
10-72991-05
Sunset 6th
10-72992-01
Sunset 7th.
10-72992-02
Sunset 7th
10-72994-01
Sunset 9th
10-72994-02
Sunset 9th
10-72994-03
Sunset 9th
10-72994-04
Sunset 9th
10-72996-01
Sunset 10th
10-72996-02
Sunset 10th
10-72996-02
Sunset 10th
10-72996-03
Sunset 10th
10-72996-04
Sunset 10th
10-72996-05
Sunset 10th
10-72997-01
Sunset 11th
Proposed
Assessment
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
$515.26
Pending
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
.$680.00
$680.00
$680.00
$680.00
$680.00 .
$680.00
$680.00.
$680.00
$680.00
$680.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
Tuesday, September 26, 2006 Page 9; of 10
Combined Assessment Roll
Project Number 1OP926
Proposed
PID
Addition Name
Assessment
10-72997-01
Sunset 11th
$515.26
10-72997-02
Sunset 11th
$515.26
10-72997-02
Sunset 11th
$515.26
10-72997-03
Sunset 11th
$515.26
10-72997-03
Sunset 11th
$515.26
10-72997-04
Sunset 11th
$515.26
10-72997-04
Sunset 11th
$515.26
10-72997-05
Sunset 11th
$515.26
10-72997-05
Sunset 11th
$515.26
10-72997-06
Sunset 11th
$515.26
10-72997-07
Sunset 11th
$515.26
10-72997-08
Sunset 11th
$515.26
10-72997-09
Sunset 11th
$515.26
10-72997-10
Sunset 11th
$515.26
10-72997-11
Sunset 11th
$515.26
10-72997-12
Sunset 11th
$515.26
10-72997-13
Sunset 11th
$515.26
10-72997-14.
Sunset 11th
$515.26
10-72999-01
Sunset 13th Addition
$515.26
10-72999-02
Sunset 13th Addition
$515.26
10-72999-03
Sunset 13th Addition
$515.26
10-72999-04
Sunset 13th Addition
$515.26
10-74950-01
TEM
$515.26
10-74950-02
TEM
$515.26
10-74950-03
T E M
$515.26
Summary thr'SA Mil = 1OP926 (330 detail records)
Sum
$170,035.80
Tuesday, September 26, 2006
Pending
Assessment
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$660.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00 .
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$680.00
$224,400.00
Variance
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74
$164.74.
$164.74
$54,364.20
.Page 10 of 10
Agenda Information Memo
October 3, 2006 Eagan City .Council Meeting
ST
OV.L,4\.L11`D 1 -J ty""A11V1140
STREET OVERLAY IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project .927
(Meadowland 1 St/ Beaver Dam Road/ Suncliff 1St 5th s Street Overlay Improvements) and
authorize its .certification to Dakota County for collection.
FACTS:
• Project 927 provided for the bituminous overlay of numerous streets within the
Meadowland 1St/ Beaver Dam Road/ Suncliff 1 St " 5th Additions.
• The Final Assessment Roll was presented to the City Council on September 5, 2006,
with a public hearing scheduled for October 3 to formally present the final costs
associated with this public improvement to the affected benefiting properties.
• The final assessment cost is about 21% less than the estimated benefit amounts that
were presented at the original Public Hearing December 5, 2005.
All notices have been published in the legal papers and sent to all affected property
owners informing them of this public hearing. No written objections have been
received to date. An informational meeting was held on September 28 to address all
property owners' questions or concerns and provide any additional information of
interest. Of the 327 parcels (278 R-1 Single -Family & 48 Townhomes, and 1 Public
Facility) being assessed, no one attended the meeting.
ATTACHMENTS:
• Final Assessment Report, pages through.
Ail
FINAL ASSESSMENT HEARING
PROJECT PUBLIC HEARING DATES
Number: Project 927 Assessment: October 3, 2006
Name: Meadowland I'Meaver Dam Rd./Suncliff 1"- 5th Project Approval Date: December 5, 2005
Mill & Overlay
Final Feasibility
Rate Report Units
SANITARY SEWER
❑ Trunk
❑ Lateral
❑ .Service
❑ Lateral Benefit
WATER
❑ Trunk
❑ Lateral
❑ Service
❑ W. Benefit/trunk
❑ WAC
OTHER
❑ Service Pair
Final Feasibility
Rate Report Units
STORM SEWER
❑ Trunk
STREET
❑ Gravel Base
0 Surfacing/ Signs $388.77 492 /Lot -SF.
18.49 25 /Lot-TH-Ind.
7.42 9.81 /F.F. Public Fac.
❑ Multi Family Equiv.
❑ CA Equiv.
❑ Driveway
STREET LIGHTS
q Installation
❑ Energy Charge
Contract Number of Interest Amount
Citv
Number Parcels Terms Rate Assessed*
Financed*
06-03 327 5 Years 5.50% $142,420 F.R
$335,020 F.R.
$112,126.65
$220,361.70
(F.R. = Feasibility Report)
15
City of Eagan Mcmo
To: Mayor and City Council
From: John Gorder, Assistant City Engineer
Date: September 20, 2006
Subject: Final Assessment. Roll, Project 927
Meadowland/ Suncliff/ Beaver Dam Road Street Overlay Improvements
At the. public hearing on December 5, 2005, the City Council ordered Project 927, and in accordance with the feasibility
report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for
numerous streets within the Meadowland V'/ Suncliff 1'1-5h/ Beaver Dam Road neighborhood, and replacement of curb and'
gutter along the same streets as needed. In the feasibility report, it was proposed to assess 50% of the street overlay and
signage. improvements to residential properties and 75% to public facility properties, in accordance with the City Special
Assessment Policy. The improvements were completed under Contract 06-03. The following information was used in the
preparation of the assessment roll for Project 927.
L PROJECT COST
The construction cost includes the amount of $277,028.38 paid to the contractors for the construction of the improvements.
Traffic and street signage was installed at a cost of $7,083.32. Other costs including engineering, design, contract
management,, inspections, financing, legal, bonding, administration, and other totaling $48;376.65 were incurred resulting in
an improvement and project cost of $332,488.35. The detail of these other costs is provided on Schedule L These other
costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment
rate.
CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY
m IMPROVEMENT COST COSTS COST REPORT
Street Resurfacing/ Sign
Replace (32' St) $147,196.99 $25,059.75 $172,256.74 $234,730
Street Resurfacing/
Sign Replace (44' St) $59,352.79 $9,939.90. $68,292.69 $93,030
Curb & Gutter Repair $78,561.92 $13,377.00 $91,938.92 $149,680
Totals $284,111.70 $48,376.65 $332,488.35 $477,440
II. ASSESSMENTS
A. TRUNK ASSESSMENTS
No trunk improvements were installed under this project, therefore, trunk assessments are not proposed in this assessment
roll.
B. STREET E%IPROVEMENTS
1. The costs of the street overlay and street signage improvements on the 32 -foot wide residential
streets were computed using the following unit prices and quantities:
SUBTOTAL
Other costs @16.6%
$147,196.99
$25,059.75
Mill & Overlay/ Street Sign Cost 32' Streets $172,256.74
2. The costs of the street overlay and street signage improvements on the 44 -foot wide residential street (Beaver
Dam Road) were computed using the following unit prices and quantities:
UNIT EXTENDED
ITEM
UNIT
QTY
UNIT
EXTENDED
ITEM
UNTr
QTY
PRICE
COST
Mobilization
L.S.
1
$200.00
$200.00
Mill bituminous surface
Sq. Yd.
12,884
1.21
15,589.64
Bituminous mat. for tack coat
Gal.
1,575
1.50
2,362.50
Wear Course Mixture
Ton
3,003.38
37.63
113,017.19
Traffic control
L. S.
1
630.00
630.00
Adjust water valve box,- riser
Each
16
75.00
1,200.00
Repair gate valve top
Each
3
14100
429.00
Adjust manhole casting --complete
Each
18
295.00
5,310.00
Adjust manhole casting - riser
Each
24
128.00
3,072.00
Repair landscaping
Each
3
105.00
315.00
Traffic signs
L.S.
1
5,071.66
5,071.66
SUBTOTAL
Other costs @16.6%
$147,196.99
$25,059.75
Mill & Overlay/ Street Sign Cost 32' Streets $172,256.74
2. The costs of the street overlay and street signage improvements on the 44 -foot wide residential street (Beaver
Dam Road) were computed using the following unit prices and quantities:
UNIT EXTENDED
ITEM
UNIT
QTY
PRICE
COST
Mobilization
L.S.
, 1
$420.00
$420.00
Mill bituminous surface
Sq. Yd.
3,817
1.21
4,618.57
Bituminous mat. for tack coat
Gal.
600
1.50
900.00
Wear Course Mixture
Ton
1,232
37.17
45,793.44
Traffic control
L. S.
1
630.00
630.00
Adjust water valve box - riser
Each
3
75.00
225.00
Repair gate valve top
Each
2
143.00
286.00
Adjust manhole casting - complete
Each .
7
295.00
2,065.00
Adjust manhole casting - riser
Each
8
128.00
1,024.00
4" Solid white line pvmt marking
L.F.
108
0.19
20.52
4" Double solid yellow line
L.F.
109
0.40
43.60
Pavement message - Lt/ Thru
Each
1
183.75
183.75
0�
A7
Pavement message - Rt Each 1 131.25 131.25
Traffic signs L.S. 1 2,011.66 2,011.66 .
SUBTOTAL $58,352.79
Other costs @16.8% $9,939.90
Mill & Overlay/ Street Sign Cost 44' Street $68,292.69
C. IMPROVEMENT AND ASSESSMENT RATES
1. 278 residential equivalent.properties within the project area (including 8 residential equivalents for
Meadowland Park) are low-density residential with direct driveway access to improved streets. The ,
improvement and assessment rates for these low-density residential properties are computed as follows:
Mill & Overlay/ Sign Costs (32' Wide Streets) = $172,256.74
Mill & Overlay/ Sign Costs (44' Wide Street) = $68,292.69 x 32/44 = $49,667.41 (Residential Street Equiv.)
Subtotal Improvement Cost = $221,924.15
Total Low -Density Residential Frontage w/ direct access = 22,384/ 22,985 (Total F.T.) = 97.4%.
Total Improvement Cost (Low -Density) = $221,924.15 x 97.4% = $216,154,12.
TOTAL EMPROVEMENT
COST
$215,755.54
EWPROVEMENT RATE
$776:53/ Lot
ASSESSABLE
. UNITS
278 Lots
ASSESSABLE PORTION
X 50%
EUPROVEMENT RATE
$776.53/Lot
ASSESSMENT RATE
$388.77/Lot
2. 48 townhome properties within the project area (Suncliffe P) have indirect driveway access to improved
streets. These townhomes are proposed to be assessed based on their common property's front footage
adjacent to Beaver Dam Road (175 feet).The improvement and assessment rates for these residential
properties are computed as follows:
Mill & Overlay/ Sign Costs (32' Wide Streets) _ $172,256.74
Mill & Overlay/ Sign Costs (44' Wide Street) _ $68,292.69 x 32/44 = $49,667.41 (Residential Street Equiv.)
Subtotal Improvement Cost = $221,924.15
Total Townhome Frontage w/ indirect access = 175/ 22,985 (Total F.F.) = 0.8%
Total Improvement Cost (Townhomes) = $221,924.15 x 0.8% = $1;775.39
3
$1,775.39 48 Lots
IMPROVEMENT RATE ASSESSABLE PORTION
$36.98/ Lot X 50%
IMPROVEMENT RATE
$36.98/Lot
ASSESSMENT RATE
$18.49/Lot
3. One public facility property within the project area (Christ Lutheran Church) has direct driveway access to
improved streets. This property is proposed to be assessed based on its front footage adjacent to Beaver
Dam Road (426 feet).The improvement and assessment rates for this property is computed as follows:
Mill & Overlay/ Sign Costs (32' Wide Streets) = $172,256.74
Mill & Overlay/ Sign Costs (44' Wide Street) = $68,292.69 x 32/44 = $49,667.41 (Residential Street
Equiv.)
Subtotal Improvement Cost = $221,924.15
Total Frontage direct access = 426/ 22,985 (Total F.F.) =1.9%
Total Improvement Cost (Public. Facility) _ $221,924.15 x 1.9% _ $4,216.56
TOTAL IMPROVEMENT ASSESSABLE
COST UNITS IMPROVEMENT RATE
$4,215.56
IMPROVEMENT RATE
$9.89/ F.F.
D. ASSESSMENT TERMS
426 F.F.
ASSESSABLE PORTION
X 75%
$9.89/ F.F.
ASSESSMENT RATE
$7.42/ F.F.
The assessments are proposed for a term of 5 years. The interest rate is, 5.50% per annum on the unpaid balance.
III. CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT COST REVENUE RESPONSIBILITY
Street Resurfacing/ Signs $240,549.43 $112,126.65 ($128,422.78)
Curb & Gutter Repair 91,938.92 (91 938.92
Total $332,488.35 $112,126.65 ($220,361.70)
FUND AMOUNT
Major Street Fund $220,361.70
4
John Gor , P.E.
Reviewed Reviewed
Public Works Department Finance D ent
�•-21.0�
Dated Dated
c: Thomas A. Colbert, Director of Public Works
Mike Dougherty, City Attorney
Sue Sheridan, Accountant I
5
-� DIFFLEY ROAD
6
]973 1967
Ll
1961
897 89
CO q
W
1972 1966 1961
I
1971 1969 965 ® \
1 1 ® ® 4235
'953
1949 4241 • ♦ a
• ti��e
945 4241 Q' 4234
® • - . Ada
174 1968 1964 1960 „�-
4253• 4238
7N a Y 4230 I
1877 4a 3u�
X1875
_M&7'3 m 1829
N LEGEND
• $ 388.77 S.F. Lot Assessment
w E' ,1. 18.49 Lot Assessment
s ® 7.42 Front Footage
No SCALE: Street Improvments
I® ®® ® Assessment Area
G:Pro'ect and Contract Information\0927\Meadowland BeaverDam Grophics\Assessmen apz 9-11 AS
Meadowland 1 st / Beaver Dam Rd. / Suncliff 1 st - 5th
Street Improvements - Assessment Map
Engineering Department Project 927 `
+wo
T v 25• • 1867
1870
� ), �
4252
4262 25 1g65
F�
1
D
968 19641960
426 1868
•
264P1861Q0
4256
.
27 1866
26Z 0y
1961
r9�S 27 • 4 4260 1864 ~ •ti� 184518- 363
O 257
4264 1862 1853 849
• 4263
19 6 4270 4268 1860
• 268 4283 427 42 4272
4274
H4290280
e
4276 1858 4272
4275 •
4278
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O'9A.
4292 429 282 4277 4275
4280 4276 4281
429 4286 4279
4282
t
4294 4290 428 4280 4287
4286
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429 28
4287 4283 4284
4298 4297 429 4291 426 4293
4290
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4299 429 1883 4287 288 4297.
4302 4296 388 4295 4292 •
4294
4291 4292 30
4306 4301 89 199 88 4299 429 •
1881
899 • • 4295 296
4298
4300
4305 •
• : • CiT 4301 4300 430 305•
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430
430 7 C) 4301
4304
4306
4316 4309 1882 4 305 7
4305 304 30• x
322
4318
• 4311
4322 1900 3894
� • 4308
4309 4309 4308
1866 1684 4312 309•
4308
4310
1
4374 4333
1896
4315
892168
4315 4313 4312 4311
6
1901 e911889
897 893 0
0
1887 188 188 4316
.1881 4317 4316 4313
0 0 0 0 1879
4312
4341
1918
B
191
1877
P • • • 43 4317
4314
4349
r 7
1910906 •1;' 871 1869 4320 4319
4316
4357
190 90014
431
969 896 89
692
890
88
886188
188 SBO 876 4322 4321
4365
• • • •
1874 4323
72 870
4320
4373
® • • • 4347 86 66 64
432
4349, •45
4327 4324
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339
4329
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4381 �
4352 j
43
4328
LE LN®
'
I
I
4350 433
4348 A' ----
N LEGEND
• $ 388.77 S.F. Lot Assessment
w E' ,1. 18.49 Lot Assessment
s ® 7.42 Front Footage
No SCALE: Street Improvments
I® ®® ® Assessment Area
G:Pro'ect and Contract Information\0927\Meadowland BeaverDam Grophics\Assessmen apz 9-11 AS
Meadowland 1 st / Beaver Dam Rd. / Suncliff 1 st - 5th
Street Improvements - Assessment Map
Engineering Department Project 927 `
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-02900-01
Section 29
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-00
Meadowlands 1st
10-48050-01
Meadowlands 1st
1048050-18
Meadowlands 1st
10-48050-19
Meadowlands 1st
10-48050-20
Meadowlands 1st
10-48050-21
Meadowlands 1st
10-48050-22
Meadowlands 1st
1048050-23
Meadowlands 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-0.1
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-01
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-02
Sun Cliff 1st
10-72975-03
Sun Cllff 1st
10-72975-03
Sun Cliff 1st
Q
Proposed
Assessment
$3,160.92
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$2,881.36
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
•$388.77
$388.77
$388.77
$388.77
$388.77
Pending
Assessment
$4,180.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$4,200.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
Variance
$1,019.08
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$1,318.64
$103.23
$103.23
$103..23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
Tuesday, September 26, 2006, Page 1 of 10
Combined Assessment Roll
Project Number JOP927
PID
Addition Name
10-72975-03
Sun Cliff 1st
10-72975-03
Sun Cliff 1st
10-72975-03
Sun Cliff 1st
10-72975-03
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-04
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-05
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-06
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-07
Sun Cliff 1st
10-72975-08
Sun Cliff 1st
10-72975-08
Sun Cliff 1st
10-72975-08
Sun Cliff 1st
10-72975-09
Sun Cliff 1st
10-72975-09
Sun Cliff 1st
10-72975-09
Sun Cliff 1st
10-72975-10
Sun Cliff 1st
10-72975-10
Sun Cliff 1st
10-72975-10
Sun Cliff 1st
10-72975-11
Sun Cliff 1st
10-72975-11
Sun Cliff 1 st
10-72975-11
Sun Cliff 1st
Proposed
Assessment
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
Pending
Assessment
Variance
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00.
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00.
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23-
103.23$492.00
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23.
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
Tuesday, September 26, 2006 Page 2 of 10
I ��
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72975-12
Sun Cliff 1st
10-72975-12
Sun Cliff 1st'
10-72975-12
Sun Cliff 1st
10-72975-13
Sun Cliff 1st
10-72975-13
Sun Cliff 1st
10-72975-13
Sun Cliff 1st
10-72975-14
Sun Cliff 1st
10-72975-14
Sun Cliff 1st
10-72975-14
Sun Cliff 1st
10-72975-15
Sun Cliff 1st
10-72975-15
Sun Cliff 1st
10-72975-15
Sun Cliff 1st
10-72975-16
Sun Cliff 1st
10-72975-16
Sun Cliff 1st
10-72975-16
Sun Cliff 1st
10-72975-17
Sun Cliff 1st
10-72975-17
Sun Cliff 1st
10-72975-17
Sun Cliff 1st
10-72975-18
Sun Cliff 1st
10-72975-18
Sun Cliff 1st
10-72975-18
Sun Cliff 1st
10-72975-19
Sun Cliff 1st
10-72975-19
Sun Cliff 1st .
10-72975-19
Sun Cliff 1st
10-72975-20
Sun Cliff 1st
10-72975-20 .
Sun Cliff 1st
10-72975-20
Sun Cliff 1st
10-72975-21
Sun Cliff 1st
10-72975-21
Sun Cliff 1st
10-72975-21
Sun Cliff 1st
10-72975-22
Sun CIIff 1st
10-72975-22
Sun Cliff 1st
10-72975-22
Sun Cliff 1st
10-72975-23
Sun Cliff 1st
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment.
Variance
$388.77
$492.00
$10323
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23 "
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00-
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
'$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23'
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23"
$388.77.
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23,
$388.77
$492.00
$103.23
$388.77
$492.00
$1.03.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00.
$103.23
Page 3 of 10
I
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72975-23
Sun Cliff 1st
10-72975-24
Sun Cliff 1st
10-72975-24
Sun Cliff 1st
10-72975-25
Sun Cliff 1st
10-72975-26
Sun Cliff 1st
10-72976-01
Sun Cliff 2nd
10-72976-01
Sun Cliff 2nd
10-72976-01
Sun Cliff 2nd
10-72976-01
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-02
Sun Cliff 2nd
10-72976-03
Sun Cliff 2nd
1.0-72976-03
Sun Cliff 2nd
10-72976-03
Sun Cliff 2nd
10-72976-03
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-04
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-05
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-06
Sun Cliff 2nd
10-72976-Q7
Sun Cliff 2nd
10-72976-07
Sun Cliff 2nd
10-72976-07
Sun Cliff 2nd
10-72976-07
Sun Cliff 2nd
Proposed
Assessment
$388.77
$388.77
$388.77
$388.77
$3B8.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77 .
$388.77
$388.77
$388.77
$388.77
$388.77
Pending
Assessment
Variance
$492.00
$103.23
$492.00
$103.23 .
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23.
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
'$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
• $492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
Tuesday, September 26, 2006 Page 4 of IO
10.5
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72976-08
Sun Cliff 2nd
10-72976-08
Sun Cliff 2nd
10-72976-08
Sun Cliff 2nd
10-72976-08
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-09
Sun Cliff 2nd
10-72976-10-
Sun Cliff 2nd
10-72976-10
Sun Cliff 2nd
10-72976-10
Sun Cliff 2nd
10-72976-10
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-11
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-12
Sun Cliff 2nd
10-72976-13
Sun Cliff 2nd
10-72976-13
Sun Cliff 2nd
10-72976-13
Sun Cliff 2nd
10-72976-14
Sun Cliff 2nd
10-72976-14
Sun Cliff 2nd
10-72976-14
Sun Cliff 2nd
10-72976-15
Sun Cliff 2nd
10-72976-15
Sun Cliff 2nd .
10-72976-15
Sun Cliff 2nd
10-72976-16
Sun Cliff 2nd
10-72976-16
Sun Cliff 2nd
10-72976-16
Sun Cliff 2nd
10-72976-17
Sun Cliff 2nd
10-72976-17
Sun Cliff 2nd
Proposed Pending
Assessment Assessment
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388:77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$368.77
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
$492.00
Variance
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23'
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
Tuesday, September 26, 2006 Page S of 10
�a�
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72976-17
Sun Cliff 2nd
10-72976-18
Sun Cliff 2nd
10-72976-18
Sun Cliff -2nd
10-72976-18
Sun Cliff 2nd
10-72976-19
Sun Cliff 2nd
10-72976-19
Sun Cliff 2nd
10-72976-19
Sun Cliff 2nd
• 10-72976-20
Sun Cliff 2nd
10-72976-20
Sun Cliff 2nd
10-72976-21
Sun Cliff 2nd
10-72976-21
Sun Cliff 2nd
10-72976-22
Sun Cliff 2nd
10-72976-22
Sun Cliff 2nd
10-72976-23
Sun Cliff 2nd
10-72976-23
Sun Cliff 2nd
10-72976-24
Sun Cliff 2nd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd
10-72977-00
Sun Cliff 3rd .
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
.10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
10-72977-01
Sun Cliff 3rd
Tuesday, September 26, 2006
Proposed
Pending
Assessment
Assessment
Variance
$388.77
$492.00
$1.03.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$386.77
$492.00' .
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$388.77
$492.00
$103.23
$18.49
$25.00
$6.51
$388.77
$492.00
$103.23
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
Page 6 of 10
Combined Assessment Roll
Project Number 1OP927
Proposed
Pending
PID
Addition Name
Assessment
Assessment
Variance
10-72977-01
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-01
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-01
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
1.0-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd.
$18.49
$25.00
$6.51
10-72977-02
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$388.71
.$492.00
$103.23
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51,
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-03
Sun Cliff. 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$388.77
$492.00
.$103.23
.10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$388.77
$492.00
$103.23
10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun Cliff 3rd
$18.49
$25.00
$6.51
10-72977-04
Sun CIIff 3rd
$18.49
$25.00
$6.51
Tuesday, September 26, 2006 Page 7 of 10
I
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
10-72977-04
Sun Cliff 3rd
10-72977-04
Sun Cliff 3rd
10-72977-04
Sun Cliff 3rd
10-72977-04
Sun Cliff 3rd
10-72977-05
Sun Cliff 3rd
10-72977-05
Sun Cliff 3rd
10-72978-01
Sun Cliff 4th
10-72978-01
Sun Cliff 4th
10-72978-01
Sun Cliff 4th
10-72978-02
Sun Cliff 4th
10-72978-02
Sun Cliff 4th
10-72978-02
Sun Cliff 4th
10-72978-03
Sun Cliff Ah
10-72978-03
Sun Cliff 4th
10-72978-03
Sun Cliff 4th
10-72978-04
Sun Cliff 4th
10-72978-04
Sun Cliff 4th
10-72978-04
Sun Cliff 4th
10-72978-05
Sun Cliff 4th
10-72978-05
Sun Cliff 4th
10-72978-05
Sun Cliff 4th
10-72978-06
Sun Cliff Ah
10-72978-06
Sun Cliff 4th
1.0-72978-06
Sun Cliff 4th
10-72978-07
Sun Cliff 4th
10-72978-07
Sun Cliff 4th
10-72978-08
Sun Cliff 4th
10-72978-08
Sun Cliff 4th
10-72978-09
Sun Cliff 4th
10-72978-09
Sun Cliff Ah
10-72978-10
Sun Cliff 4th
10-72978=10
Sun Cliff 4th
10-72978-11
Sun Cliff 4th
10-72978-11
Sun Cliff 4th
Proposed
Pending
.Assessment
Assessment
Variance
$18.49.
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51
$18.49
$25.00
$6.51-
$388.77
$492.00
$163.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$1.03.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$388.77
$492.00
$103.23
$386.77
$492.00
$103.23
$388.77
$492.00.
$103.23
$388.77
$492.00
$103.23
Tuesday, September 26, 2006 Page 8 of 10
109
Combined Assessment Rofl
Project Number 1OP927
PID
Addition Name
10-72978-12
Sun Cliff 4th
10-72978-12
Sun Cliff 4th
10-72978-13
Sun Cliff 4th
10-72978-13
Sun Cliff 4th
10-72978-14
Sun Cliff 4th
10-72978-14
Sun Cliff Ah
10-72978-15
Sun Cliff 4th
10-72978-16
Sun Cliff 4th
10-72978-17
Sun Cliff 4th
10-72978-18
Sun Cliff 4th
10-72979-01
Sun Cliff 5th
10-72979-01
Sun Cliff 5th
10-72979-01
Sun Cliff 5th
10-72979-02
Sun Cliff 5th
10-72979-02
Sun Cliff 5th .
10-72979-02
Sun Cliff 5th
10-72979-03
Sun Cliff 5th
10-72979-03
Sun Cliff 5th
10-72979-03
Sun Cliff 5th
10-72979-04
Sun Cliff 5th
10-72979-04
Sun Cliff 5th
10-72979-04
Sun Cliff 5th
10-72979-05
Sun Cliff 5th
10-72979-05
Sun Cliff 5th
10-72979-05
Sun Cliff 5th
10-72979-06
Sun Cliff 5th
10-72979-06
Sun Cliff 5th
10-72979-06
Sun Cliff 5th
10-72979-07
Sun Cliff 5th
10-72979-07
Sun Cliff 5th
10-72979-08
Sun Cliff 5th
10-72979-08
Sun Cliff 5th
10-72979-09
Sun Cliff 5th
10-72979-09
Sun Cliff 5th
Tuesday, September 26, 2006
.Proposed
Assessment
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
$388.77
IID
Pending
Assessment
Variance
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00.
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103:23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$1,03.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23
$492.00
$103.23,
$492.00
$103.23
$492.00
$103.23
Page 9 of 10
Combined Assessment Roll
Project Number 1OP927
PID
Addition Name
1.0-72979-10
Sun Cliff 5th
10-72979-10
Sun Cliff 5th
10-72979-11
Sun Cliff 5th .
10-72979-11
Sun Cliff 5th
10-72979-12
Sun Cliff 5th
10-72979-12
Sun Cliff 5th
10-72979-13
Sun Cliff 5th
10-72979-13
Sun Cliff 5th
11042979-14
Sun Cliff 5th
10-72979-14
Sun Cliff 5th
10-72979-15
Sun Cliff 5th
10-72979-15
Sun Cliff 5th -
10 -72979-16
Sun Cliff 5th
10-72979-17
Sun Cliff 5th
10-72979-18
Sun Cliff 5th
Summary for .'SA Nbr' = 10P927 (320 detail records)
Sum
$111,897.70
Proposed
Pending
Assessment
Assessment
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$388.77
$492.00
$111,897.70
$142,420.00
Variance
$103.23
$103.23
$103.23
$103.23
$103.23
.$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$103.23
$30,522.30
Tuesday, September 26, 2006 Page 10 of 10
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
E. LOT 1, BLOCK 1 EAGANDALE CORPORATE CENTER NO.4
EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of a portion of public drainage
& utility easements within Lot 1, Block 1 Eagandale Corporate Center No. 4 and
authorize the Mayor and City Clerk to execute all related documents.
PACTS:
• On August 16, 2006, City staff received 'a petition from David DeSutter,
representative of the property owner of Lot 1, Block 1 Eagandale Corporate Center
No. 4, Discovery Road Partners, requesting the vacation of a portion of public
drainage & utility easements within this lot, north of Yankee Doodle Road and south
of Discovery Road.
• Public easements were dedicated as part of the Eagandale Corporate Center No. 4 plat
to cover public storm sewer within Lot 4.
• The purpose of the request is to allow Discovery Road Partners to construct a
building addition in the area of the proposed easement vacation.
• The storm sewer will be relocated and replacement easements have been dedicated
with the building addition building permit.
• Notices for the public hearing were published in the legal newspaper and sent to all
potentially affected and/or interested parties for comment prior to the scheduled
public hearing. Notices were sent to all the potentially impacted private utility
companies. No objections to the proposed vacation have been received as of the date
of this report:
• The request has been reviewed by the Engineering Division and found to be in order
for favorable Council action.
ATTACHMENTS:
• Location Map, page.
• Easement Vacation Exhibit, page
City of Eagan
Lot 1, Blk. 1., Eagandale Corporate .Center 4th Add.
Proposed Easement Vacation
Location Map
8/30/06
PROPOSED IASL+MENT TO BE VACATED
That part of the 20 foot wide drainage and utility easenmt as shown on Lot 1, Block 1, on then recorded plat of
Eagandale Corporate Center No: 4, Dakota County, Minnesota, the centerline of which is described as follows;
Commencing at the northwest corner of said Lot 1; thence South 00 degrees, 34 mhuites, 53 seconds West, assumed
bearing along the west line thereof 179 feet; thence South 89-degrm, 25 minutes, 07 seconds East 20.26 feet to the
point of beginning of the centerline to be described, thence North 13 degrees, 42 minutes, 40 seconds Bast 118.09
feet; thence North 80 degrees, 01 minutc% 16 seconds East 160 feet and said centerline there terminating.
N # 00 _
5' 8i;' E
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Drainage And,Ar
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Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
F. LOT 2. BLOCK 1 EAGANDALE OFFICE PARK 5TH ADDITION
EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of a portion ofhpublic drainage
& utility easements within Lot 2, Block 1 Eagandale Office Park 5' Addition, and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• On August 25, 2006, City staff received a.petition -from Scott Soukup, representative
of the property owner of Lot 2, Block 1 Eagandale Office Park 5t Addition, JBL
Companies, requesting the vacation of a portion of public drainage & utility
easements within this lot, east of Pilot Knob Road and south of Corporate Center
Drive.
• Public easements were dedicated as part of the Eagandale Office Park 5h Addition
plat to cover public ponding and storm sewer.
• In subsequent work on the development, the developer's land surveyor discovered a
dimension error in the easement's legal description.
• The purpose of the request is to remedy the error in the legal description.
• Replacement easements, with the correct legal description, have been dedicated.
• Notices for the public hearing were published in the legal newspaper and sent to all
potentially affected and/or interested parties for comment prior to the scheduled
public hearing. Notices were sent to all the potentially impacted private utility
companies: No objections to the proposed vacation have been received as of the date
of this report.
• The request has been reviewed by the Engineering Division and found to be in order
for favorable Council action.
ATTACHMENTS:
• Location Map, page �0 .
• Easement Vacation Exhibit, pages -& A.
115
Lot 2, Blk, 1, Eagandale Office Park 5th Add.
Proposed Easement Vacation 8/30/06
City of Eagan Location Map
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The drainage and utility easement recorded as Document Number 579498 and described
as follows:
An easement over, under and .across that part of Lot 2, Block 1, EAGANDALE OFFICE
PARK 5TH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota,
described as commencing at the northwest corner of said Lot 2; thence North 89 degrees
59 minutes 37 -seconds East, assumed bearing, along the northerly line of said Lot '2, a
distance of 290.02 feet to point of curve on said northerly line of Lot 2; thence
southeasterly d distance of 137.92 feet along a tangential curve, concave to the south,
having a radius of. 582.30 feet and a central angle of 13 degrees 34 minutes 15 seconds
along said northerly line of Lot 2, to the point of beginning of the easement to be
described; thence continuing along said 582.30 -foot, radius curve, being the northerly line
of Lot 2, a :distance of 73.94 feet and a central angle of 7 degrees 16 minutes 31
seconds; thence South 64 degrees 43 minutes 21 seconds,East, not tangent to said
curve, a distance of 77.98 feet; thence South 53 degrees 52 minutes 38 seconds East a
distance. of 70.22 feet; South 4 degrees 47 minutes 23 seconds East a distance of 30.32
feet; thence South 44 degrees 27 minutes 42 seconds West a distance of 141.26 feet;
thence North 74 degrees 24 minutes 23 seconds West a distance of 43.26 feet; thence
on a bearing of North a distance of 120.48 feet; thence North 56 degrees 57 minutes I I
seconds West a distance of 22.58 feet; thence North 89 degrees 52 minutes 16 seconds
West a distance of 43.26 feet; thence North 42 degrees 38 minutes '24 seconds West a
distance of 14.77 feet; thence North 0 degrees 7 minutes 24 seconds East a distance of
64.14 feet; thence North 36 degrees 02 minutes 48 seconds West a distance of 17.83
feet to the point of beginning.
Agenda Information Memo
Eagan City Council Meeting
Public Hearing
October 3, 2006
G. CEDAR BLUFF HOUSING IMPROVEMENT AREA — PUBLIC
HEARING TO CONSIDER THE ESTABLISHMENT OF THE CEDAR
IMPROVEMENT AREA
To hold and close a public hearing on the possible implementation of a Housing
Improvement Districtunder Minnesota Statutes Sections 428A.11 -428A.21 and to direct
preparation of:
1. An ordinance establishing the Cedar Bluff Housing Improvements Area.
2. A resolution imposing fees on housing units within the Cedar Bluff Housing
Improvement Area to finance improvements.
3. A Development Agreement between the City and the Association.
FACTS:
• The owners of the Cedar Bluff Townhomes have requested that the City establish
a Housing Improvement Area to finance the replacement of patio doors and
windows and to repair concrete and foundations.
A city may create a Housing Improvement Area to finance improvements to the
common areas of condo and townhome associations when other financing cannot
be obtained. This financing mechanism was adopted by the state legislature
because homeowner associations cannot readily obtain financing; they have very
little collateral and cannot mortgage individual's units. Within a Housing
Improvement Area, the City may finance housing improvements and recover the
cost by assessing fees, much like special assessments. The fees are assessed
against each unit, and appear on the property tax statement.to be paid by the
individual homeowners with their taxes.
e The sequence of events that has preceded the public hearing is as follows:
❑ In 2005, the City Council was approached by the Cedar Bluffs
Homeowners Association regarding the potential creation of a City policy
for the creation of Housing Improvement District.
❑ In response, the City Council adopted a policy on September 20, 2005 that
would permit consideration of petitions and the process by which
applications would be reviewed.
I)q
❑ On April 4, 2006, the City Council received the Cedar Bluffs
Homeowners Association preliminary application and petition and
authorized staff to request that the Association make a formal submittal of
improvement plans, detailed financial plans and.a. fee to cover City costs
associated with the detailed review.
❑ Those submittals were made and reviewed by City staff, the City
Attorney, the Dakota'County CDA and Ehlers and Associates, the City's
fiscal consultant. They are in order for formal consideration through the
public hearing process.
❑ On September 5, 2006 the City Council adopted a resolution calling for a
public hearing on October 3, and notice was duly published and
distributed to the owners of each unit, as required by state law.
• The total cost of the improvements, including financing costs, is estimated to be
$767,900. The City will make a loan to the association in an amount up to
$767,900 at an interest rate of 5.5% and amortized over 15 years. The proposed
annual housing improvement fee will be set at 105% of the annual principal and
interest due.
• The proposed fee for each homeowner is:
o $660.45 per year ($55.04 per month)
❑ $6,368.44 total if paid in full .
• Following the public hearing, if the City Council wishes to proceed in
establishing the Cedar Bluff Housing Improvement Area, the Council may direct
staff to prepare:
❑ an ordinance establishing the Housing Improvement Area;
❑ a resolution imposing housing improvement fees; and
❑ . a development agreement between the City and the association
Each of these items will come back to the Council for consideration on October
17, 2006.
ATTACHMENTS:
❑ Review schedule on page '
❑ Location map on page
❑ Public Hearing Notice on page
❑ Preliminary project costs aiJd fee estimates on page 125
SCHEDULE OF EVENTS
THE CITY OF FAGAN CITY COUNCIL
FOR THE ESTABLISHMENT OF
THE CEDAR BLUFFS HOUSING IMPROVEMENT AREA,
and .
APPROVING THE CEDAR BLUFFS HOUSING IMPROVEMENT FEE
December, 2005
City receives Housing Improvement Area application for the Cedar Bluffs Association, including a
petition from at least 51% of the owners.
August 29, 2006
Association submits financial plan and completes application. .
September 5, 2006
City Council meets at 6:30 p.m. and calls for public hearing on the establishment of the Housing
Improvement Area.
September 21, 2006
Notices are mailed to owners (at least 10 days prior to hearing).
September 22, 2006
Date of publication of hearing notice and map (at least 7 days prior to hearing). Publication faxed to
Thisweek News on September 20, 2006.
October 3, 2006
City Council holds public hearing at 6:30 p.m. on the establishment of the Housing Improvement
Area and approving the Cedar Bluffs Housing Improvement Fee. Following the public hearing,
City Council directs preparation of Ordinance establishing the Housing Improvement Area and the
development agreement.
By Oct. 10, 2006
City and Association complete Development Agreement.
October 17, 2006
City Council considers and adopts the Ordinance establishing the Cedar Bluffs Housing
Improvement Area effective on or after November 24, 2006. City Council approves resolution
establishing housing improvement fee and approves Development Agreement.
October 18, 2006
City sends summary of ordinance and resolution and notice of owners' veto. rights to each owner.
(Within five days of adopting ordinance and/or resolution).
By Nov. 16, 2006
Copy of Ordinance sent to the Minnesota Commissioner of Revenue (within 30 days of adoption).
By Nov. 30, 2006
City certifies housing improvement fee to Dakota County.
December 1, 2006.
Housing Improvement Area becomes effective, if there are no owner vetoes or appeals.
December 4, 2006
City cancels levy for housing improvement fee if an appeal is filed
Iz2
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING
CITY OF EAGAN
DAKOTA COUNTY
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the City of Eagan will hold a public hearing on October 3,
2006, at approximately 6:30 p.m. at the Eagan City Council Chambers in the Eagan Municipal
Center, 3830 Pilot Knob Road, Eagan, Minnesota, to consider two actions under Minnesota
Statutes Sections 428A.11- 428A.21 as follows:
1. Adoption of an ordinance establishing the Cedar Bluff Housing Improvement Area.
2. Adoption of a resolution imposing fees on housing units within the Cedar Bluff
Housing Improvement Area.
Within the Cedar Bluff Housing Improvement Area, the City proposes to facilitate various
improvements to the Cedar Bluff Condominiums. The boundaries of the . proposed Cedar Bluff
Housing Improvement Area are shown in the map below. Fees imposed on the owners of units in
the Cedar Bluff Condominiums would finance the improvements. Details regarding the hearing, the
improvements and the fees are described below:
1. Persons to be heard: All persons owning housing units in the proposed housing
improvement area that would be subject to a fee for housing improvements, and all other
interested persons, will be given an opportunity to be heard at the hearing.
2. Proposed Improvements: The exterior common area and building system
improvements include: windows and patio door replacement for each unit and foundation
repair.
3. Estimated Cost of Improvements to be paid in whole or in part by housing
improvement fee: $767,900.00 including administrative costs. .
4. Amount to be charged against each housing unit:. Estimates of the fee to be
imposed on housing units in the Cedar Bluff Housing Improvement Area are included in the
table below. The Annual Fee per unit is shown and includes interest on the cost per unit at a
rate of 5.5% per annum. The total 15 year fee amount is shown. The Total Prepayment Fee
(Principal only) is shown. Fees may not be more than the amounts shown.
Annual Fee for
15 Years
Total 15 Year
Fee
Total
Prepayment Fee
$660.45
$9,906.75
$6,368.44
1700!)
N
5. Owner's right to prepay the total fee: Housing unit owners may prepay in whole
but not in part at any time. Payment made in any calendar year must include interest
through the date of the prepayment.
6. Number of years the fee will be in effect: If owners do not prepay the Total
Prepayment Fee, the Annual Fee will be imposed in equal installments over a period not to
exceed 15 years. The first installment will be payable in 2007 with each half of real estate
taxes.
7. Owner's right to prepay after imposition of the Annual Fee: Owners may
prepay the unpaid installment of the Annual Fee at any time.
8. Compliance with Petition Requirement: Owners of more than 25 percent of the
housing units that would be subject to the proposed fee in the Cedar Bluff .Housing
Improvement Area have filed a petition with the City Clerk requesting a public hearing on
the proposed fee, which exceeds the requirement under Ch. 428A.12.
For further information on the proposed housing improvement fee, contact Jon Hohenstein at (651)
675-5660.
BY ORDER OF THE CITY COUNCIL OF THE CITY OF EAGAN, MINNESOTA
/s/ Jon Hohenstein,
Community Development Director
PRELIMINARY - For Discussion Only
EHLERS
6 ASSOCIATES INC
Preliminary Estimates for Public
Hearing Notices
City of Eagan
Housing Improvement Area - Cedar Bluff Townhomes
_ Project Costs
Concrete/Foundation
$ 276,000
WindowsJPatio Doors
$ 417,000
Consultant Fee
in soft costs
Contingendy
$ 40,000
Total Construction Costs
$ 733,000
Finance Costs
Capitalized Interest
1 -
Soft Costs
34,900
Total Project Costs
$ 767,900
Less Interest Earnings
2 $ (3,687)
HIA Loan Amount
$ 764,213
Term (years)
15
Average Rate
3 5.50%
Annual Debt Payment
4 $79,254
Total Units
120
Cost/Unit - Annual
$660:45
Cost/Unit - Monthly
$55.04
Assessment - Per/Unit
$ 6,368.44
1 Assumes fees levied in 2006 for initial collection in 2007.
2 Estimate - subject to change- will depend upon construction draws.
3 Estimate - subject to change.
4 Debt Payment is 105% of principal and interest due. Assumes loan closes 2-1-2007.
Breakdown of Soft Costs
Association's Eng. Consultant
15,000
City Admin Fee
5,000
Legal Fees
3,000
Escrow Agent Service
900
Dakota County CDA Inspections
5,000
Financial Advisor
6.000
TOTAL
34,900
9/26/2006
I�
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
OLD BUSINESS
A. ORDINANCE AMENDMENT- WINTER SEASON PARKING
ACTIONS TO BE CONSIDERED:
1) Approve OR deny an amendment to City Ordinance 9.09 (Winter Season Parking)
relating to winter parking regulations on certain city streets that have either even
addresses on both sides of the street or odd addresses on both sides of the street and
authorize publication in the City's legal newspaper for two weeks.
2) Approve OR deny a resolution establishing winter season parking regulations as
proposed by the City Engineer for Denmark Trail East/West and Denmark Court
East/West and authorize the installation of regulatory street signs.
FACTS (for Action #1):
• In 1983, the City's instituted a winter season parking ordinance to provide for
more efficient and safer snow removal and to help identify abandoned or disabled
vehicles.
• The winter parking ordinance is in effect from November 15 to April 15 of each
year. According to City Ordinance 9.09, "on odd -numbered days parking shall be
permitted only on that side of the street with odd -numbered addresses -for a period
of. 12 hours beginning at 6:00 a.m. and continuing until 6:00 p.m." There is a
similar restriction for even addresses/days. Parking is allowed on both sides of the
street from 6 p.m. to 6 a.m.
• Approximately 105 street segments within the City have either even addresses on
both sides of the street or have odd addresses on both sides of the street. The
current winter parking restrictions prohibit all parking on these streets every other
day (6am — 6pm), between November 15 and April 15.
• The proposed ordinance amendment is written to allow a Council resolution
establishing specific winter parking regulations for segments of City streets that
have either even addresses on both sides of the street or odd addresses on both
sides of the street. The limits of any restrictions would be deternhined by the City
Engineer such that dailyparking would be provided on alternating sides of the
street during the winter season. The current resident petition process would
continue to be utilized for consideration of all future segments.
• Upon published notice of the ordinance amendment for two weeks in the City's
legal newspaper, the ordinance becomes official.
ISSUES (for Action #2):
• All houses on Denmark Trail West and Denmark Court West are odd -numbered
and all houses on Denmark Trail East and Denmark Court East are even -
numbered.
• On. August 29, the City received a petition from 16 people representing 15 of the
41 affected properties requesting that signage be installed that would regulate
parking on alternating sides of each cul-de-sac on alternating days (Nov. 15 —
April 15), similar to the current odd/even restriction.
• The proposed designation would also help relieve parking inconveniences caused
by the "No Parking" restrictions that exist on the west side of Denmark Avenge
resulting from the recently completed sidewalk improvements.
ATTACHMENTS:
• Petition and Petitioners' Map, pages 0 through (�
• Draft Ordinance Amendment, page 132 .
r
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City of E
PETITION
FOR CITY USE O LY `
Date Received
Date Presented
To Council
Approved ❑
Denied ❑
DESIGNATE A WINTER PARKING SCHEDULE
I/We, the undersigned, hereby petition the City Council of the.City of Eagan to designate a winter
parking schedule by allowing parking on the south and east sides of certain streets listed below on
even calendar days and allowing parking on the north and west sides of certain streets listed below
on odd calendar days from November 15 to April 15 of the following year. We further petition the
installation of associated• permanent signing on the certain streets listed below to identify these
designations.
The winter parking designations and associated permanent signing are petitioned for the following
streets: Denmark Trail West, Denmark Trail East, Denmark Court_West,and Denmark Court_ East._
I/We request this parking designation for the following reasons:
• All ,houses on Denmark Trail West and Denmark Court West are odd -numbered and all
houses on ' Denmark Trail East and Denmark CourtEast are even -numbered. The current
winter parking regulations only allow parking on these streets every other day between
November 15 and April 15.
• The proposed designations of a winter parking schedule would allow parking on one side of
these streets each day. The side of the street where parking is allowed would alternate each
calendar day between November 15 and April 1.5 and would be identified with permanent
signing.
• The proposed designation would help relieve parking inconveniences caused by the "No
Parking" restrictions that exist on the west side of Denmark Avenue required by the recently
completed construction.
• The proposed designations would allow snow removal to occur on a similar schedule with the
majority of streets in the City.
I/We request that the City Council take this petition request under consideration at its earliest
opportunity.
Name Please PRINT and INITIAL) ADDRESS
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PETITION
FOR CITY USE ONLY
Date Received Y -,?,g - (a
Date Presented
To Council
Approved O
Denied ❑
DESIGNATE A WINTER PARKING SCHEDULE
I/We,, the undersigned, hereby petition the City Council of the City of Eagan to designate a winter
parking schedule by allowing parking on the south and east sides of certain streets listed below on
even calendar days and allowing parking on the north and west sides of certain streets listed below
on odd calendar days from November 15 to April 15 of the following year. We further petition the
installation of associated permanent signing on the certain streets listed below to identify these
designations.
The winter parking designations and associated permanent signing are petitioned for the following
streets: Denmark Trail West Denmark Trail East Denmark Court West and Denmark Court East.
I/We request this parking designation for the following reasons:
•. All houses on Denmark Trail West and Denmark Court West are odd -numbered and all
houses on Denmark Trail East and Denmark Court East are even -numbered. The current
winter parking regulations only allow parking on these streets every other day between
November 15 and April 15.
• The proposed designations of a winter parking schedule would allow parking on one side of
these streets each day. The. side of the street where parking is allowed would alternate each
calendar day between November 15 and April 15 and would be identified with permanent
signing.
The proposed designation would help relieve parking inconveniences caused by the "No
Parking" restrictions that exist on the west side of Denmark Avenue required by the recently
completed construction.
• The proposed designations would allow snow removal to occur on a similar schedule with the
majority of streets in the City.
I/We request that the City Council take this petition request under consideration at its earliest
opportunity.
1.
2.
3.
4.
5.
Name (Please PRINT and INITIAL)
G: �FormsTetitions\Winter Parking Schedule- Denmark Cul-d-sacs.doc
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Engineering Department
DRAFT — 9.13.06
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, NIINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER NINE ENTITLED "PARKING. REGULATIONS" BY AMENDING SECTION
9.09, SUBD. 2 REGARDING WINTER SEASON PARKING AND BY ADOPTING BY
REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 9.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Nine is hereby amended by adding Section 9.09, Subd.
2(D), to read as follows:
(D) The City Council may establish parking restrictions by resolution and direct
signsbe hosted for applicable streets that have either even addresses on both sides
of the street or odd addresses on. both sides of the street.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 9.99, entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication
according to law.
ATTEST: CITY OF EAGAN
City Council
By: Maria Petersen
Its: City Clerk
Date Ordinance Adopted:
By: Pat Geagan
Its: Mayor
Date Ordinance Published in the Legal Newspaper:
I
Agenda Information Memo
October 3, 2006 Eagan City Council Meeting
ACTION TO BE CONSIDERED: Award Contract 06=08 (North Ridge Drive & Sibley
Terminal Industrial Park Storm Drainage Improvements) to S.M. Hentges & Sons, Inc, for:
1) The Base Bid of $208,282 OR
2) The Base Bid with Alternate #3 for $248,355
and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• Part of Contract 06-08 provides for the construction of corrective storm drainage
improvements to address recurring home flooding concerns in the North Ridge Drive
neighborhood under City Project No. 939.
e On May 9, 2006, the City Council directed City staff to proceed with neighborhood
meetings with affected North Ridge residents to review the proposed project, and
authorized preparation of detailed plans and specifications.
• On June 1 and.August 16, City staff held neighborhood meetings to review and discuss
the proposed improvements, potential construction impacts, proposed schedule, and
needed easements for the project. Alternative designs (Alt. #3) have been incorporated
into the detailed plans for bid solicitation comparison to allow the Council to evaluate
the cost implications of resident requested options.
• Another part of Contract 06-08 provides for the drainage improvements through the Sibley
Terminal Industrial Park area near TH 13 and Terminal Drive in northwest Eagan under
City Project 858.
• On July 18, 2006, the City Council held a public hearing, approved Project 858 and
authorized the acquisition of the pond easement and preparation of detailed plans and
specifications.
• All necessary easements have been acquired for this project.
• Contract 06-08 also includes a maintenance improvement to the Fish Lake outlet structure
(Alternate Bid #1), and the installation of additional catch basins on Shawnee Road
(Alternate Bid #2). While all of these improvements have been combined under one
contract for hopeful economies of scale, the bids for Alternates. #1 & #2 significantly
exceeded the Engineer's estimate and should be rejected and reconsidered under a future
contract.
• On September 5, 2006, the Council approved the plans and authorized the advertisement
for solicitation of competitive bids for Contract 06-08.
• At 10:30 a.m. on September 28, formal bids for the base project and alternates were
received. All bids have been reviewed for compliance with the bid specifications and
accuracy on unit price extensions and summations. The low base bid from S.M. Hentges &
133
Sons, Inc. has been reviewed by the Engineering Division and found to be in order for
favorable Council action.
ISSUES:
Alternate Bids
• Alternate Bid #1 provides for the installation of a concrete outlet skimmer structure over
the existing pipe from Fish Lake. The alternate bid received from the low base.bidder (S.M. .
Hentges) was $32,988 or about 170% over the engineer's estimate for this work. Staff is
recommending that this alternate not be accepted at this time.
• Alternate Bid #2 provides for the installation of additional catch basin structures to
minimize the frequency of street flooding at the low point of Shawnee Road. The alternate
bid received from the low base bidder was $21,857 or about 50% over the engineer's
estimate for this work. Staff is recommending that this alternate not be accepted at this,
time.
• Alternate Bid #3 provides for the jacking/augering of the proposed new storm sewer pipe
between the existing homes at 3864 & 3868 North Ridge Dr. This alternate construction
method would cost an extra $40,072. There currently exists adequate permanent utility
easements to accommodate this new construction. However, the affected home owners
want to discuss the alternate. bid with the Council before conveying the additional
temporary easements.
ATTACHMENTS: C
• Bid Summary, page.
• Aerial photos of Project 939, pages through I
• Project 939, North Ridge Drive, Alternate Bid Issues, page �.
: 11 i
North Ridge Drive/ Sibley Terminal Industrial Park
Storm Drainage Improvements
City Project No's. 939/ 858 - City Contract No. 06-08
Bid Date: Thursday, September 28, 2006 Bid Time: 10:30 a.m.
Contractors Total Base Bid
1.) S.M. Hentges & Sons, Inc $ 208,282
2.) Jgv Bros, Inc. $ 211,447
6.) G.L. Contracting, Inc $ 286,560
7.) Three Rivers Construction $ 454,634
Proiect 939 — North Ridge Drive — Base Bid
Low Base Bid $ 131,437
Preliminary Design ReRort Est. $113,300
Percent Over (+) Estimate 16.0%
Engineer's Estimate $132,300
Percent Under (,) Estimate --0.7%
Proiect 939 North Ridge Drive — Trenchless Construction - Alternate Bid 3
Low Base Bid. $ 156,898 (Proi. 939 Total $171,510)
Engineer's Estimate $ 119,900 (Project 939 Total Est. $144.260)
Percent Over (+) Estimate +30.9% (Project 939 Total +18.9%)
Proiect 858 — Sibley Terminal/ Highway 13 — Base Bid
Low Base Bid $ 76,845
Feasibility Report Estimate
$ 120,900
Percent Under (-)'Estimate
-36.4%
Engineer's Estimate
$ 67,050
Percent Over (+) Estimate
+14.6%
Fish Lake Outlet Skimmer - Alternate Bid 1
Low Base Bid
$ 32,988
Engineer's Estimate
$ 12,200
Percent Over (±) Estimate
+171%
Shawnee Road Catch Basins - Alternate Bid 2
Low Base Bid
$ 21,857
Engineer's Estimate
$ 14,700
Percent Over (+) Estimate
+48.7%
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Project 939 — North Ridge Drive — Storm Drainage Improvements
Base Bid & Alternate Bid 3 (Trench less Construction)
City Contract No. 06-08
Bid Issues
The residents adjacent to a portion of the proposed alignment of the North Ridge Drive
Storm Drainage Improvement. (Project 939) requested construction methods with less
disturbance than traditional open trench installation of storm sewer pipe. Alternate Bid
No. 3 was included to provide the opportunity for the City Council to consider trench less
jacking/boring of a portion of the storm sewer pipe between these houses with limited
construction area (3864 & 3868 North Ridge Drive). .
■ The low base bid for Project 939 (Part I of the base bid) is $116,825.
■ The alternate bid (trench less) from the low base bidder is $156,898 ($40,073
more).
The attached Pictometry exhibits represent the proximity of the proposed construction to
the homes of the impacted property owners and support the concerns of the residents
proposed to be impacted by the pipe construction. The primary concerns expressed by
the residents include the potential for damage to the residential dwellings and the impacts
to landscaping. The concerns are valid and justified the alternate bid for Council
consideration.
The additional cost of the augering/ boring alternate is significant. Similar open trench
construction occurred as part of the July 2000 Storm mitigation efforts without damage to
adjacent homes. Staff is familiar with monitoring efforts that can be implemented aspart
of the construction to ensure that any damage that may occur would be recorded for
farther addressingtrepair by the City. The cost of this monitoring would be considerably
less than the proposed $40,000 additional cost.
Significant landscaping impacts occurred as a part of the July 2000 Storm mitigation
efforts, including the loss of numerous significant trees. The Council established a
replacement policy that replaced significant trees, but did not replace other landscaping.
Agenda Information Memo
October 3, 2006 Eagan City Council
A. PLANNED DEVELOPMENT AMENDMENT —BYERLY'S
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow outdoor display of fresh produce at the Byerly's store located at 1299 Promenade Place,
legally described as Lot 8, Block 1, Eagan Promenade, subject to the conditions in the staff
report.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
➢ Byerly's is proposing outside display of seasonal fresh produce.
➢ There are currently three bins located outside the store entrance, totaling 48 sq. ft.
➢ The PD Amendment proposes to increase the outside display to allow six bins with a
total display area of 96 sq. ft. The bins would be placed further out from the building at
the main entrance as shown on the submitted site plan.
➢ Upon visiting the site, staff noticed two propane cages which are also considered part of
the outside display, adding approximately 14 sq. ft. to the total display area.
➢ Staff's evaluation in the staff report suggests a modified plan for three display bins in
their current location and the two propane cages in their current location with a total
outside display area of approximately 62 sq. ft.
➢ . The Advisory Planning Commission held a public hearing on September 19, 2006 and is
recommending denial because the applicant was not in attendance at that meeting to
address the APC's questions. The applicant was unable to attend the public hearing due
to a death in the family.
ISSUES:
➢ The APC questioned whether the applicant was agreeable to the staff suggestion of only
three bins in the current locations rather than the proposed six bins shown on the
proposal. Byerly's has indicated that the three bins are acceptable.
➢ The APC also questioned why the bin display was already occurring in advance of the
PD Amendment. Because the existing bin area is less than 60 sq. ft., they were in
compliance with the limits of the City Code. The applicant was also unaware that the
propane cages are also part of the outside display until staff brought that to their
attention in the staff report.
60 DAY AGENCY ACTION DEADLINE: October 29, 2006
ATTACHMENTS (3):
September 19, 2006 APC Minutes on pages 1 ,1'1 1 through .
Staff Report, pages 1_43 throu_ gh
Modified Site Plan, page
Advisory Planning Commission Minutes
September 19, 2006
Page I of 11
MINUTES OF A REGULAR MEETING OF THE
EAGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
September 19, 2006
A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday,
September 19, 2006, at 6:30 p.m., at the Eagan Municipal Center. Present were Vice Chair
Chavez, Members Keeley, Feller, Jensen, and. Dugan. Also present were, City Planner Mike
Ridley, Planner Pam Dudziak, City Attorney Bob Bauer, City Engineer Russ Mathis, and
Recording Secretary Camille Worley.
AGENDA
Member Keeley moved, Member Dugan seconded a
All voted in favor. Motion carried 5-0.
August 22, 2006, ADVISORY PLANNING
Member Keeley moved, Member Feller secondee
Advisory Planning Commission Meeting minutes.
All voted in favor. Motion carried 5-0. _
III. VISITORS TO BE HEARD (10 MINUTETW�'
There were no visitors who wished to be hegYd.
IV. PUBLIC HEARINGS_-- _
A. Byerly's -
Applicant I
11=07-06
to aAprove the AugusV2Z, 2006,
2 & Lot 9 Blk 2 Ex Pt Platted as Eagan
to allow outdoor display of seasonal items.
Planner Dudziafcduced iffis item and highlighted the information presented in the City Staff
report dated Septer�r 12006. She noted the background and history.
Vice Chair Chavez oppied the public hearing.
There being no public comment, Vice Chair Chavez closed the public hearing and turned the
discussion back to the Commission.
Member Dugan explained that he would vote against approval because the outdoor display
activity is occurring prior to approval of the Planned Development Amendment and the lack of
appearance by the applicant to answer questions.
X41
Advisory Planning Commission Minutes
September 19, 2006
Page 2 of 11
Member Keeley moved, Member Dugan seconded a motion to recommend approval of a
Planned Development Amendment to allow outdoor display of products at the Byerly's store
located at 1299 Promenade Place, legally described as Lot 8, Block 1, Eagan Promenade,
located in the S''/2 of Section 10 subject to the following conditions:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office.
2. Fresh produce display shall be limited to three 4'x 4' bins located between the building and
the pillars near the front entrance.
3. Outside display shall occur only befween May 1 and November iii each year.
4. Outside display items shall consist only of fresh seasonal pg4a. re. All items displayed
shall be confined to the bins themselves, and shall not exl]W m the sidewalk or other
areas around the bins or along the storefront.
5. The bins shall not exceed 16 sq. ft. each,.and shame painted a neutr 3Wor to match the
building. The bins may have the Byerly's namaffisplayedon one side.
6. One pricing sign maybe displayed for each bin.-B.signw's-hall be uniform jta design, and
shall not exceed the proposed 11" x 7" size. �=
7. No more than two propane cages snail -be permitted. PIcement of the propane cages
shall be adjacent to the building and W- fiance with al p7i ble_fire codes and
ordinances. - —
8. A revised site plan showing the new bin lacatic fi andV4gg 3pane cages shall be provided
for inclusion in the P1a evelopmentW endment 6'reement.
A vote was taken. _
Aye: Member Keeley.
Nay: Vice Chair Chavez, Member qRi— r Feller dnd Jensen.
Motion failed -_IF==-
MemberDugan moved,!Waber Fui eC eeonded a motion to recommend denial of a Planned
Devdlopilent Amendmefflah allow da -Moor display of products at the Byerly's store located at
1299 Promej ade Place, legIRCy described as Lot 8, Block 1, Eagan Promenade, located in the S
of Section3or the follow_ g reasons:
1.1 The propose zamendments were in effect before the application for Planned
Developmentiftendment was -approved.
2. The current display is in violation.
3. The applicant failed to appear at the Advisory Planning Commission meeting for
explanation.
A vote was taken:
Aye: Vice Chair Chavez, Members Dugan, Feller, and Jensen.
Nay: Member Keeley.
Motion carried 4-1.
14.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 14, 2006
APPLICANT: Byerly's
PROPERTY OWNER: DDRA
REQUEST: Planned Development Amendment
LOCATION: 1299 Promenade Place
CASE: 10 -PA -11-07-06
HEARING DATE: August 22, 2006
APPLICATION DATE: June 15, 2005
PREPARED BY: Pamela Dudziak
COMPREHENSIVE PLAN: SA/RC, Special Area/Retail Commercial
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The applicant is requesting approval of a Planned Development Amendment to allow outdoor
display of fresh produce at the Byerly's store located at 1299 Promenade Place, legally described
as Lot 8, Block 1, EaganPromenade, located in the S''/x of Section 10.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter maybe amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
BACKGROUND/HISTORY
Eagan Promenade was platted in 1995 and the Byerly's store was constructed in 1996. In 1997, the
City adopted a zoning amendment to permit a limited amount of outside display on commercially
zoned properties.
1LP
Planning Report — Byerly's
September 19, 2006
EXISTING CONDITIONS
The site contains an existing in-line retail center. The applicant, Byerly's, is an anchor tenant on
the west end of the building. Other tenants include Barnes & Noble bookstore, Old Navy
clothing, and Michael's craft store.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Proposal — Byerly's is proposing to amend the Planned
Development Agreement to allow for outside display of
products. The Eagan Promenade Planned Development
was approved in 1995 and predates the City's ordinance
regarding outside displays. In 1997, the City Code was
amended to allow for a limited amount of outdoor display
for commercial properties.
Site Plan — Byerly's is proposing outside display of six 4'
x 4' branded bins. The total bin display area proposed is
96 sq. ft. The proposed location of the bins is in front of the brick pillars to the left and right of
the entrance, and in between the entrance and exit doors. Price signs are proposed to be posted
on the bins for the displayed items. An example of the proposed pricing sign is attached. It is an
11" x 7" sheet with the item name and price on it.
Code Requirements — The City Code allows outdoor display of merchandise or goods subject to
the following standards:
a. The display area shall not exceed 60 square feet. The proposed display area totals 96 sq.
ft. The Byerly's store is approximately 60,000 sq., ft. The proposed 96 sq., ft. of display
may be of a scale that is compatible with this size of retail store; the acceptability of the
display area is a policy matter to be determined by City officials.
Existing Use
Zoning
Land Use Designation
North
Wings Financial credit
PD, Planned
SA/RC, Special Area/ Retail
union/ retail strip center
Development
Commercial
(approved July 2006
East
Retail
PD, Planned
SA/RC, Special Area/ Retail
Development
Commercial
South
Retail (movie rental/
PD, Planned
SA/RC, Special Area/ Retail
bank/ restaurants
Development
Commercial
West
I -35E
Right-of-way
EVALUATION OF REQUEST
Proposal — Byerly's is proposing to amend the Planned
Development Agreement to allow for outside display of
products. The Eagan Promenade Planned Development
was approved in 1995 and predates the City's ordinance
regarding outside displays. In 1997, the City Code was
amended to allow for a limited amount of outdoor display
for commercial properties.
Site Plan — Byerly's is proposing outside display of six 4'
x 4' branded bins. The total bin display area proposed is
96 sq. ft. The proposed location of the bins is in front of the brick pillars to the left and right of
the entrance, and in between the entrance and exit doors. Price signs are proposed to be posted
on the bins for the displayed items. An example of the proposed pricing sign is attached. It is an
11" x 7" sheet with the item name and price on it.
Code Requirements — The City Code allows outdoor display of merchandise or goods subject to
the following standards:
a. The display area shall not exceed 60 square feet. The proposed display area totals 96 sq.
ft. The Byerly's store is approximately 60,000 sq., ft. The proposed 96 sq., ft. of display
may be of a scale that is compatible with this size of retail store; the acceptability of the
display area is a policy matter to be determined by City officials.
Planning Report — Byerly's
September 19, 2006
Paee 3
b. The display area shall be located immediately adjacent to the principal structure and only
on the side of the building which contains a main entrance. Two sets of bins are
proposed to be located adjacent to the pillars on either side of the main entrance, not
adjacent to the building wall. One set of bins is proposed to be free-standing in between
the entrance and exit doors, not adjacent to any permanent structure, either pillar or
building wall.
c. The display area shall not extend more than five feet out from the building and shall not
exceed four feet in height. The proposed bins are 48" in height or less. However, the
bins are proposed to be located more than five feet out from the building.
d. The display area shall not take up required parking spaces or landscaping areas of the
principaluse. The proposed outside display is located on the sidewalk The bins do not
take up required parking spaces or landscaping areas, and placement does not conflict
with pedestrian movement.
e. The display items. shall consists solely of products sold or distributed within the principal
structure by the occupant thereof. The proposed bins will display fresh seasonal produce,
products which are also sold inside the store.
Evaluation — The proposal appears to comply with standards d and e. Items b and c are partially
satisfied with regard to the height of the display and placement on the side of the building
containing the main entrance. Items a and b regarding the size of the display area and the
location of the bins adjacent to the building are not satisfied. Since two sets of the bins are
proposed adjacent to permanent brick pillars, that placement could be construed as meeting the
intent of item a, however, the free-standing bins do not satisfy this standard.
City staff visited the site on September 12, 2006 and
observed three bins in slightly different locations
than shown on the proposed site plan. Two of the
display bins were placed near the pillars, but
between the pillar and building rather than in front
of the pillars. The third bin was located between the
entrance and exit doors. This scenario comes closer
to compliance with the placement requirements of
the City Code than the proposed six bins with
placement in front of the pillars. Additionally, the
area of three bins is 48 sq. ft., which complies with
the 60 sq. ft. maximum.
On the site visit, staff also observed two propane tank cages in front of the building to the side of
the main entrance. These propane cages should be included in the request as they are also a
display item. The propane cages are each about 3.5' wide and 2' deep. Two of them total
approximately 14 sq. ft. in area. The placement of the cages is flush against the building as
WS
Planning Report — Byerly's
September 19, 2006
required by the ordinance, however, the cages are approximately 70" in height, which exceeds
the 48" height limit for outside display.
The three bins currently displayed, and the two propane cages
contain a display area of approximately 62 sq. ft., which is
very close to the 60 sq. ft. permitted by the City Ordinance.
The six bins proposed by the applicant, along with the
propane cages, total about 110 sq. ft. The acceptability of the
height of the propane tanks, placement and number of bins
deviate from the typical ordinance standards. Such deviations
can be accommodated within the Planned Development
zoning and their acceptability is a policy matter to be
determined by City officials.
SUMMARY/CONCLUSION
In summary, the applicant is requesting approval of a Planned Development Amendment to
allow outdoor display of products at the Byerly's store located at 1299 Promenade Place. The
proposed outside display consists of six 4' x 4' bins placed in the sidewalk area adjacent to
existing pillars and in front of the main entrance. The proposal complies with most of the
ordinance standards regarding outside display. Staff recommends a modified plan based on the
site visit which has three bins placed between the pillars and the building. Also, the existing
propane cages should be considered as outside display, adding approximately 14 sq. ft.. Thus,
the deviations include the amount of display area, the height of the propane cages, and the
placement of the display bins. The acceptability of these deviations regarding bin placement and
display area is a policy matter to be determined by City officials.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow outdoor display of
products at the Byerly's store located at 1299 Promenade Place, legally described as Lot 8, Block
1, Eagan Promenade, located in the S '/2 of Section 10. If approved the following, conditions shall
apply:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office.
2. Fresh produce display shall be limited to three 4' x 4' bins located between the building
and the pillars near the front entrance.
3. Outside display shall occur only between May 1 and November 15 of each year.
4. Outside display items shall consist only of fresh seasonal produce. All items displayed
shall be confined to the bins themselves, and shall not extend onto the sidewalk or other
areas around the bins or along the storefront.
Planning Report — Byerly's
September 19, 2006
Paee 5
5. The bins shall not exceed 16 sq. ft. each, and shall be painted a neutral color to match the
building. The bins may have the Byerly's name displayed on one side.
6. One pricing sign may be displayed for each bin. The signs shall be uniform in design,
and shall not exceed the proposed 11" x 7" size.
7. No more than two propane cages shall be permitted. Placement of the propane cages
shall be adjacent to the building and in compliance with applicable fire codes and
ordinances.
8. A revised site plan showing the new bin location and the propane cages shall be provided
for inclusion in the Planned Development Amendment Agreement.
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Application: Planned Development Amendment
Case No.: 10 -PA -77-07-06
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BYERLY'S-EAGAN
RECEIVED JUL 19 2006
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BANK
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BYERLTS-EAGAN
RECEIVED JUL 19 2006
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BYERLTS-EAGAN
RECEIVED JUL 19 2006
Bush's Baked Beans
06/22/2006-07/05/2006
Im 28 oz
Save $3.25 on 5
Merchandising Plan-Byerly's Eagan
Who: Byerly's Foods
1299 Promenade Place
Eagan, MN 55121
Michael MacRae, General Manager
651-686-9669
What: Merchandise fresh seasonal produce items in 6 Byerly's
branded 4 ft. by 4 ft. bins in front. of the store. We are requesting
total retail square footage of 96 feet. Current restrictions limit us
to 60 square feet. (Please see picture of bin.)
When: Each year from spring to fall as weather permits. May 1t
thru November 151
.
Where: (See diagram.) Two bins will be located in front of the
brick pillar to the left of the entrance. Two bins will be located in
front of the brick pillar to the right of the entrance. Two bins will
be located in between the exit and entrance doors. These bins will
be positioned so as to have no effect on pedestrian traffic.
Why: By leveraging this retail space we will enhance the freshness
perception of our store and build sales.
RECEIVED JUL 19 2006
(n 153
mul
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APPLE
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BYERLY'S-EAGAN
IVED JUL 1 9 2006
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Agenda Information Memo
October 3, 2006 Eagan City Council
B. PLANNED DEVELOPMENT AMENDMENT — INTERSTATE
PARTNERS
ACTIONS TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow a detached trash enclosure on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55
in the east %2 of Section 2, subject to the conditions in the APC minutes.
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow temporary signage on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55 in the
east %2 of Section 2, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
➢ The site is located on the northeast corner of Pilot Knob Road and Yankee Doodle Road
and has developed with an 8,180 square foot bank building with six drive-through service
lanes, 50 parking stalls, and two free-standing ATM machines/lanes located in the
southwest comer of the site.
➢ In 1997, amendments to this Planned Development were approved which allowed
modifications to the parking lot, a building addition to relocate the main entrance/lobby
of the bank and a second ATM drive-through lane.
➢ The applicant has indicated that the addition of a third ATM would allow them to better
accommodate the high volume of traffic utilizing the ATM service and minimize stacking
of vehicles.
➢ The staff report and the APC recommend modifications to the proposed landscaping and
the applicant has indicated a willingness to work with staff in that regard.
➢ The APC held a Public Hearing on this item on September 19, 2006 and they are
recommending approval.
AGENCY ACTION DEADLINE: October 14, 2006
ATTACHMENTS (2):
September 19, 2006 draft APC Minutes on page � �
Staff Report on page Ca through I (as .
I fZ
Advisory Planning Commission Minutes
September 19, 2006
Page 3 of 11
B. Grand Oak Five - Time Out Bar
Applicant Name: Interstate Partners
Location: 2864 Highway 55; Lot 3, Block 1, Grand Oak Five
Application: Planned Development Amendment
A Planned Development Amendment to allow a detached trash enclosure.
File Number: 02 -PA -14-08-06
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated September 8, 2006. He noted the background and history.
Matthew Miller, Interstate Partners, stated Interstate agrees with
available if there questions.
Vice Chair Chavez opened the public hearing. There
Chavez closed the public hearing and turned the disci
Member Feller moved, Member Keeley seconded 1
Planned Development Amendment to allow a da
Grand Oak Five located at 2864 Highway 55 in the
conditions:
1. The applicant shall enter into an
memorializes the approval of a c
2. The applicant shall record the amended
Block 1, Grand Oak Fite ==
3. The applicant
that illustrates
4. The e
dated
0
Member FelleE
Planned Deve
Five located at
in the area
be
to
7g�Eonditions and he is
blic oment, Vice Chair
to the 15—g�glission.
)mmend ap�eiiEW of -a
lclosure on LoF&Uock 1,
iop 2 subject to:4 following
brit Agreement that
[Agreement against Lot 3,
Plan (with the Building Permit application)
hie enclosure.
as shown on the Site/Details Plan sheet
All voteffin favor.-�nf'1on carried: 5-0.
ir Keeley seconded a motion to recommend approval of a
dment to allow temporary signage on Lot 3, Block 1,Grand Oak
55 in the east Yz of Section 2 subject to the following conditions:
1. The applicant is alloowed two temporary signs not to exceed a total of 50 SF.
2. The applicant is allowed to display two temporary signs until the Time Out Bar & Restaurant
opens or December 31, 2006, whichever comes first.
A vote was taken. All voted in favor. Motion carried: 5-0.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 8, 2006
APPLICANT: Interstate Partners
PROPERTY OWNER: Grand Oak, CR
CASE: 02 -PA -02-02-05
HEARING DATE: September 19, 2006
APPLICATION DATE: August 16, 2006
REQUEST: Planned Development Amendments PREPARED BY: Michael J. Ridley, AICP
LOCATION: East ''/s of Section 2
COMPREHENSIVE PLAN: Special Area 2 — Office/Service (OS)
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The applicant is requesting approval of Planned Development Amendments to allow the
addition of a detached trash/recycling enclosure and to allow temporary signage in excess of 25
SF and for a period of time exceeding City Code standards for the larger of the two retail
buildings on Lot 3, Block 1, Grand Oak Five located at the northwest intersection of Highways
55 and 149 in the east %sof Section 2.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter maybe amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
BACKGROUND/HISTORY
In 2004, the City Council approved a Comprehensive Guide Plan Amendment to change the
designation from Special Area 2 -Business Park to Special Area 2-Office/Service, a Rezoning of
approximately 13.5 acres from Business Park to Planned Development, and a Preliminary
Subdivision of approximately 13.5 acres to create four lots. The proposed buildings on the four
lots are either complete or under construction.
Planning Report — Grand Oak Five PDA
September 19, 2006
Page 2
EXISTING CONDITIONS
Construction has been completed on the 20,0000 SF bank on Lot 2, the two retail buildings
(13,000 SF total) on Lot 3 and the 30,000 SF office building on Lot 4. The 90,000 SF office
building on Lot 1 (formerly occupied by the Imre "Triangle" building) is under construction.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Amendments
Trash Enclosure — Interstate Partners, LLC has secured a tenant to fill the remaining 7,000 SF
of the retail building that currently houses Caribou Coffee. The applicant states that Time Out
Bar & Restaurant has indicated that the existing shared trash area (located in the northwest part
of the building) will be inadequate for their use. The City Code requires trash receptacles to be
located within the building or in an enclosure attached to the building.
The applicant has provided plans for a detached enclosure and stated that the existing trash area
within the building is insufficient for the restaurant tenant needs and, further, they believe the
detached enclosure is needed in order to maintain a high level of cleanliness and to avoid any
sanitary concerns of an overcrowded trash room.
The applicant has proposed the enclosure to be located adjacent to the southern most portion of
the parking area. The applicant states: "The location was chosen to try and minimize the
visibility of the enclosure. If it was constructed directly across from the kitchen exit it would be
in the middle of open space between the building and Highway 55 and would appear more
prominent than the building itself. In addition, we could not propose it on the north side of the
building as there is no access from the kitchen on that side of the building. Because the
enclosure is not directly across the parking lot from the kitchen access we will provide the tenant
a oversized cart to load the trash in and to transport it to the enclosure minimizing any possible
spills from leaky garbage bags."
Existing Use
Zoning
Land Use Designation
North
Grand Oak I & II
BP
S ecial Area 2 -BP
South
Office/Warehouse
Limited Industrial
IND
East
The Waters Office Park '
Planned Development
Special Area 2 — O/S
West
Office & Office/Warehse
BP
Special Area 2 - BP
EVALUATION OF REQUEST
Amendments
Trash Enclosure — Interstate Partners, LLC has secured a tenant to fill the remaining 7,000 SF
of the retail building that currently houses Caribou Coffee. The applicant states that Time Out
Bar & Restaurant has indicated that the existing shared trash area (located in the northwest part
of the building) will be inadequate for their use. The City Code requires trash receptacles to be
located within the building or in an enclosure attached to the building.
The applicant has provided plans for a detached enclosure and stated that the existing trash area
within the building is insufficient for the restaurant tenant needs and, further, they believe the
detached enclosure is needed in order to maintain a high level of cleanliness and to avoid any
sanitary concerns of an overcrowded trash room.
The applicant has proposed the enclosure to be located adjacent to the southern most portion of
the parking area. The applicant states: "The location was chosen to try and minimize the
visibility of the enclosure. If it was constructed directly across from the kitchen exit it would be
in the middle of open space between the building and Highway 55 and would appear more
prominent than the building itself. In addition, we could not propose it on the north side of the
building as there is no access from the kitchen on that side of the building. Because the
enclosure is not directly across the parking lot from the kitchen access we will provide the tenant
a oversized cart to load the trash in and to transport it to the enclosure minimizing any possible
spills from leaky garbage bags."
Planning Report — Grand Oak Five PDA
September 19, 2006
Page 3
Planning staff does not dispute that assessment; however, the screening benefits at the proposed
location are provided largely by existing mature vegetation which could be augmented with
additional landscaping around the enclosure.
The additional plantings are important due to the mature growth in the area being volunteer,
deciduous and located within MnDOT r -o -w. Staff suggests the applicant add some new
evergreen trees and foundation plantings around the enclosure to enhance the visual interest and
soften the appearance of this addition.
Temporary Signage — The applicant is also requesting approval of temporary signage that will
exceed the amount and duration that is allowed by the Sign Ordinance. The Sign Ordinance
allows temporary signage of up to 25 SF for no more than ten days out of any sixty day period.
Specifically, the applicant is requesting to display two 25 SF temporary signs (Opening Soon &
Now Hiring) from mid-October through December.
SUMMARY/CONCLUSION
The proposed amendments would allow a detached trash enclosure and temporary signage that
exceeds square footage and duration standards of the City Code. The applicant is faced with a
tenant mix that will result in trash/recycling needs greater than the original building design can
accommodate. The enclosure amendment request proposes a proactive approach to avoid a
future operational issue.
The proposed temporary signage amendment is intended to provide visibility for the new 7,000
SF restaurant tenant as well as employment opportunities during the interior build out if the
space.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow a detached trash
enclosure on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55 in the east %a of
Section 2. If approved, the following conditions shall apply:
1. The applicant shall enter into an amended Planned Development Agreement that
memorializes the approval of a detached enclosure.
2. The applicant shall record the amended Planned Development Agreement against Lot 3,
Block 1, Grand Oak Five.
3. The applicant shall provide a revised Landscape Plan (with the Building Permit
application) that illustrates additional plantings in the area of the enclosure.
4. The enclosure shall be located and constructed as shown on the Site/Details Plan sheet
dated 8-16-06.
Planning Report — Grand Oak Five PDA
September 19, 2006
Page 4
To recommend approval of a Planned Development Amendment to allow temporary signage
on Lot 3, Block 1,Crrand Oak Five located at 2864 Highway 55 in the east ''/s of Section 2. If
approved, the following conditions shall apply:
1. The applicant is allowed two temporary signs not to exceed a total of 50 SF.
2.: The applicant is allowed to display two temporary signs until the Time Out Bar &
Restaurant opens or December 31, 2006, whichever comes first.
.
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RESTAURANT &SPORTS
To: Mike Ridley, City Planner, City of Eagan
From: Matthew L. Miller, Investment Manager, Interstate Partners LLC
Date: September 7, 2006
Re: Conditional Use Permit
Interstate Partners LLC, as the managing member of Grand Oak Retail LLC, the owners of
retail buildings know as the Shops at Grand Oak (13,000 SF) is requesting an amendment
to the current PD zoning to allow for an additional trash enclosure and temporary signage
to be allowed to be hung for more than the ten (10) days out of a sixty (60) day period as
stipulated in the City's definition of temporary signage.
This request is being made for the following reasons:
1. Time Out Bar & Restaurant, a tenant recently secured for the
remaining square footage of the 2864 Highway 55 building has
indicated the trash enclosure, as indicated on Exhibit A and attached
hereto, that currently exists in the building is inadequate for their uses.
Elevations of the proposed dumpster enclosure have been attached as
Exhibit B and a rendering of the view of such enclosure from Highway
�D 55 has also been attached as Exhibit C. The location was chosen to try
and minimize the visibility of the enclosure. If it was constructed
directly across from the kitchen exit it would be in the middle of open
space between the building and Highway 55 and would appear more
S�Q 0 prominent than the building itself. In addition, we could not propose it
on the north side of the building as there is no access from the kitchen
on that side of the building. Because the enclosure is not directly across
the parking lot from the kitchen access we will provide the tenant a
oversized cart to load the trash in and to transport it to the enclosure
minimizing any possible spills from leaky garbage bags. We feel that this
is needed in order to maintain a high level of cleanliness and to avoid
any sanitary concerns of an overcrowded trash room. Additionally, we
feel that this will have no adverse impact on the overall exterior
appearance of the site.; and
2. Time Out would like to hang, affixed to the building one sign indicated
that they will be "Opening Soon" and another sign displaying the fact
that they are "Now Hiring". It is our intention that the signs would be
hung until their projected opening of December 1, 2006, and no later
than December 31, 2006, in case there are any delays in construction of
their premises. In no case shall any temporary signs be hung until this
application has gone before the Planning Commission and City
Council.
Thank you for your time and attention to this matter. Should you have any questions or
concerns please do not hesitate to contact me; I can be reached in the office at 651.406-
8050 or by e-mail at mmiller@interstatenartnersmn.com.
Agenda Information Memo
October 3, 2006 Eagan City Council
C. PLANNED DEVELOPMENT AMENDMENT — WELLS FARGO
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow a third automatic teller machine (ATM) for their facility at 3390 Pilot Knob Road (Lot 1,
Blockl, Norwest ls` Addition) on the northeast comer of Pilot Knob and Yankee Doodle Roads
in the SW '/4 of Section 10, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
D The site is located on the northeast corner of Pilot Knob Road and Yankee Doodle Road
and has developed with an 8,180 square foot bank building with six drive-through service
lanes, SO parking stalls, and two free-standing ATM machines/lanes located in the
southwest comer of the site.
➢ The property was platted as Norwest I' Addition and the bank was constructed in 1983.
D In 1997, amendments to this Planned Development were approved which allowed
modifications to the parking lot, a building addition to relocate the main entrance/lobby
of the bank and a second ATM drive-through lane.
➢ The applicant has indicated that the addition of a third ATM would allow them to better
accommodate the high volume of traffic utilizing the ATM service and minimize stacking
of vehicles.
➢ The staff report and the APC recommend modifications to the proposed landscaping and
the applicant has indicated a willingness to work with staff in that regard.
➢ The APC held a Public Hearing on this item on September 19, 2006 and they are
recommending approval.
AGENCY ACTION DEADLINE: October 14, 2006
ATTACHMENTS (2):
September 19, 2006 draft APC Minutes on page I /V tinaugli...� .
Staff Report on page ,
through _1-ca.0
Advisory Planning Commission Minutes
September 19, 2006
Page 4 of 11
C. Wells Fargo Bank
Applicant Name:The Design Partnership
Location:3390 Pilot Knob Road; Lot 1, Block 1, Norwest 1st Addition
Application:Planned Development Amendment
A Planned Development Amendment to allow a 3rd ATM machine and a drive lane.
File Number: 10 -PA -13-08-06
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated September 20, 2006. He noted the background and history.
Victor Perlbachs, Architect stated agreement with the Staff report an&Mhte_d they, will work with
Staff regarding the landscaping plan.
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice Chair Chavez clo_%M;lae public he end turned the
discussion back to the Commission.
Member Jensen moved, Member Feller seconded aW2ton to regDmmend appro7AMt a
Planned Development Amendment amending the S ONan-t-Mew the additionof a third
ATM for Wells Fargo Bank at 3390 Pilot Knob Road, Lot ock 1, Norwest 1" Addition in the
SW '/, of Section 10 subject to the following conditions: —
1. The applicant shall enter into a Planf@T9i&zbpment Ame WnymgFit Agreement with the
City and record same against Lot 1, Bfiock . o st 1st Add]on.
2. The installation of the Ibir3i.ATM and wiftiffof the_ aisle shall comply with the Site
Plan dated AuoustA#, Q0nd the thre�tTMs shatld"iave the same appearance.
3. The applicants 54fovide (w—Ih the Building'Rermit application) a revised Landscape
Plan that adds a groii�ng ofxaon-evergreen c 5mental trees in the area east and north of
the pylon sign to impro nd�iat' otthetics at this high profile intersection.
4. The applicantsFi�fgtovidd—VEg ing and drainage information with the Building Permit
A vote wag' ken. All voted1 Efavor. rMotion carried: 5-0.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 12, 2006
APPLICANT: The Design Partnership
PROPERTY OWNER: Wells Fargo
REQUEST: Planned Development Amendment
CASE: 10 -PA -13-08-06
HEARING DATE: September 19, 2006
PREPARED BY: Michael J. Ridley, AICP
LOCATION: 3390 Pilot Knob Road, Lot 1, Block 1, Norwest I' Addition
COMPREHENSIVE PLAN: CA; Central Area
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The Design Partnership, on behalf of Wells Fargo Bank, is requesting.a Planned Development
Amendment to allow the addition of a third automatic teller machine (ATM) for their facility at .
3390 Pilot Knob Road (Lot 1, Blockl, Norwest 1" Addition) on the northeast comer of Pilot
Knob and Yankee Doodle Roads in the SW '/, of Section 10.
AUTHORITY FOR REVIEW
Chapter 11.40, Subd. 5, Amendments (Including Zoninel states in part that zoning amendments
may be initiated by the property owner, Planning commission or City Council. Such requests
require a public hearing, and approval requires an affirmative vote of 2/3rds of all members of
the Council:
BACKGROUNDAHSTORY
The property was platted as Norwest 1" Addition in 1983. At that time a Planned Development
was approved and a Planned Development Agreement executed which provided for the
construction of a bank facility. The bank was constructed in 1983. In 1997, amendments to this
Planned Development were approved which allowed modifications to the parking lot, a building
addition to relocate the main entrance/lobby of the bank and a second ATM drive-through lane.
EXISTING CONDITIONS
The site is developed with an 8,180 square foot bank building with six drive-through service
lanes, 50 parking stalls, and two free-standing ATM machines/lanes located in the southwest
corner of the site.
Planning Report — Wells Fargo PDA
September 19, 2006
Page 2
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject site:
North - Medical clinic; Zoned PD,.Planned Development; Guided Central Area
South- Eagan Station— MVTA Park and Ride lot and I -35E
East - Extended Stay America Hotel, Zoned PD, Planned Development; Guided Central Area
West - Lockheed Martin; Zoned RD, Research and Development; Guided Central Area
EVALUATION OF REOUEST
Description of Proposal — Wells Fargo is proposing to install a third ATM near the existing ATM
at the southwest corner of the site. The ATM machines at this Wells site handle a very high
volume of traffic and number of transactions. The applicant has indicated that the addition of a
third ATM would allow them to better accommodate the high volume of traffic utilizing the
ATM service and minimize stacking of vehicles..
Site Plan — As proposed, the drive lane would be widened, adding approximately 560 square feet
of pavement, and some existing landscape materials would be relocated. The proposed ATM
should match the existing ATM in appearance.
Compatibility with Surrounding Area — The Wells Fargo Bank is located on the northeast comer
of Yankee Doodle and Pilot Knob Roads. This intersection is one of the most heavily traveled
and high profile intersections in the City. Consequently, with the convenience of the existing
drive -up ATM machines, the amount of traffic and visibility of the bank and ATM machines, a
large number of transactions occur at this drive-through facility.
Access/Street Design — To accommodate a second drive -up ATM, the existing drive lane is
proposed to be widened from 34.5 to 44 feet. The three ATMs would have separate drive lanes
and a bypass lane would continue to be provided. The existing and new ATM machines will sit
on 3.5 foot wide concrete islands. The area of the proposed ATM is generally flat and should
accommodate the drive aisle expansion; however, a minor amount of grading will be necessary to
provide a slope away from the curb and gutter.
Landscaping — The Landscape Plan is acceptable, with modifications. The applicant is proposing
to modify the existing landscaping at this comer. Five existing cedar trees of various shapes and
sizes will be removed as part of the construction for the new drive lanes and ATM kiosk. The
new plan design replaces the cedar trees with lower growing arborvitae that will, at maturity,
screen the vehicles and grow to approximately 5' tall.
The Wells Fargo Bank parking and ATM areas are approximately three to six feet below the
elevation of the Yankee Doodle and Pilot Knob road intersection. Staff suggests additional
landscaping in the area east and north of the pylon sign, such as a grouping of ornamental trees
IMZ
Planning Report— Wells Fargo PDA
September 19,2006
Page 3
should be provided to add a non -evergreen landscape element and improve aesthetics at this high
profile intersection. These changes should update and balance the appearance of the southwest
comer of a site developed almost twenty-five years ago.
Grading/Storm Drainage/Water Oualiri — Existing storm water runoff patterns will not be
altered. The added impervious surface associated with the proposed change is negligible and its
impact on runoff quantities and water quality insignificant. This grading work and drainage
patterns should be illustrated on plans submitted for the Building Permit.
SUMMARY/CONCLUSION
The Design Partnership, on behalf of Wells Fargo Bank, is proposing to install a third ATM in the
southwest corner of their site. The new ATM and relocated bypass lane can be accommodated
on the site in the area proposed. Proposed (and suggested) changes to the existing landscaping
should enhance and update the appearance of the site at this high profile intersection.
ACTION TO BE CONSIDERED
To recommend approval or denial of a Planned Development Amendment amending the Site
Plan to allow the addition of a third ATM for Wells Fargo Bank at 3390 Pilot Knob Road, Lot 1,
Block 1, Norwest 1'` Addition in the SW'/a of Section 10.
If approved, the following conditions should apply:
1. The applicant shall enter into a Planned Development Amendment Agreement with the City
and record same against Lot 1, Block 1, Norwest I' Addition.
2. . The installation of the third ATM and widening of the drive aisle shall comply with the Site
Plan dated August 16, 2006, and the three ATMs shall have the same appearance.
The applicant shall provide (with the Building Permit application) a revised Landscape Plan
that adds a grouping of non -evergreen ornamental trees in the area east and north of the
pylon sign to improve and balance the aesthetics at this high profile intersection.
4. The applicant shall provide grading and drainage information with the Building Permit
application.
113
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Proiect Narrative
Wells Fargo desires to add a P ATM in the same location near the SW corner of their
property as the existing two ATM units.
The purpose of this project is to accommodate the increase in volume of people using the
drive-thru service without compromising the customer's convenience.
The project involves approximately 560 square feet added bituminous drive, and
equivalent loss of green space. Landscape plantings will be replaced in equal numbers,
and a minor amount of grading is necessary to slope. away from the new curb and gutter
location. All affected areas will be re -sodded.
Stormwater runoff from the new bituminous area will be contained in the existing hard
surfaced areas, so no new utilities are necessary for this work.
Existing electrical service will be extended underground to serve the new ATM unit, and
one (1) light pole will be relocated to the new curb line.
The result of this project is improved customer service for the property owner with very
minimal impact on the existing site.
RECEIVED AUG 16 2006
� I�
Agenda Information Memo
October 3, 2006 Eagan City Council
D. PLANNED DEVELOPMENT' AMENDMENT -
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow the expansion of the existing auto service facility to include a collision center at 3425
Washington Drive on Lots 1 & 2, Block 3, Bicentennial P Addition located in the NE'/, of
Section 16 subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
➢ The applicant is proposing a PD Amendment for a remodeling and addition to the
existing 5,600 SF automobile service facility located on Washington Drive just south of
Yankee Doodle Road on Lot 2, Block 3, Bicentennial P Addition. Lot 1, adjacent to the
west, is paved but otherwise undeveloped.
Combined, the two lots equal approximately 1.2 acres. The building was built in 1978
and has operated as an auto service center since that time.
➢ The existing facility is located between two office buildings to the south and the rear or
service area of the Yankee Square shopping center and the Al Baker's restaurant is
located immediately to the east.
➢ The expansion will introduce a new use to the area; all operations will continue to be
conducted indoors. Additionally, all auto storage and employee parking will occur in an
area enclosed with an 8' tall privacy fence.
➢ The proposed use, at this location, appears generally compatible with surrounding uses
and the development plan looks to provide some visual benefit to the surrounding area
and uses.
➢ Superior Collision is pursuing this site alternative in order to relocate from the Cedar
Grove Redevelopment District. The City is in separate discussions with Superior
regarding acquisition of its current site and the ultimate relocation of the business to a
new site.
➢ The Advisory Planning Commission held a public hearing on September 19, 2006 and
the Commission is recommending approval of the amendment.
161
.ISSUES:
➢ The property owner of the adjacent retail center to the north and office buildings further
south, across Washington Drive, has submitted a letter in opposition to the addition of
the collision repair operation and concern about parking and snow removal.
➢ The APC stated their belief that the design of the building addition to contain all
operations and the upgrade in materials would benefit the area and that parking and
snow removal were adequately addressed.
AGENCY ACTION DEADLINE: October 14, 2006
ATTACHMENTS (4):
September 19, 2006 draft APC Minutes on pages& through
Staff Report on pages throughAU
Supplemental staff memo regarding finish materials pnn, ages Za
Letter in opposition from MFC Properties on pages W rough
Advisory Planning Commission Minutes
September 19, 2006
Page 5 of 11
D. Superior Auto Center
Applicant Name:Superior Collision Center
Location:3425 Washington Drive; Lot 1 & 2, Block 3, Bicentennial Third Addition
Application: Planned Development Amendment
A Planned Development Amendment for an expansion of an existing auto service center
to include collision repair service.
File Number: 16 -PA -15-08-06
City Planner Ridley introduced this item and.highlighted the inform
Staff report dated September 12, 2006. He noted the background
Quinn Hutson, CNH Architects, discussed the building ma
drive lane, parking, and the visibility from major roadways.
Vice Chair Chavez opened the public hearing.
There being no public comment, Vice. Chair
discussion back to the Commission.
in the City
size of the site,
hearing arie�-3_,_Mfed the
Member Keeley stated the proposed plan and upgrades tomexisting structure will be a
positive change to property and area.
Member Dugan asked staff about building i!ftafe—nalkstandards.
City Planner Ridley summarized the memoraffdum ovi ed "e APC and the materials
common to the buildings iliiiity. He furter stated thine exact application of the finish
standards on a re-usellomode -s—, .policy deciffin for the APC and City Council.
Member Chavez st tefii oras sufff ortive of the FW6sed finishes and that it unrealistic and
unfair to impose full finish arT�.a:b—uilding/oRpansion that is surrounded on all sides by
buildings that- Ls-gAaPot meV56e City N' — ndards.
Member-" ugan inquire out theDllding, setback, snow removal, greenspace and noise/odor
Mr. Hutsonplained that thesign of the facility with an entrance door at either end versus an
overhead door�kle extedorger each service bay will eliminate noise or smells and amy
actually result in'ti�esite bel! quieter than it is today. He stated there is a small reduction of
greenspace, howeve`. — thiffe additional landscaping; the lost greenspace has been
compensated for. Heained how the proposed amount of parking is more than adequate.
He stated snow remoya'1 is not a concern due to the size of the site; however the snow will be
taken off site if necessary.
Member Keeley moved, Member Jensen seconded a motion to recommend approval of a
Planned Development Amendment to allow the expansion of the existing auto service facility
to include a collision center at 3425 Washington Drive on Lots 1 & 2, Block 3, Bicentennial 3
Addition located in the NE'/< of Section 16 subject to the following conditions:
183
Advisory Planning Commission Minutes
September 19, 2006
Page 6 of 11
1. The applicant shall execute and record a Planned Development Agreement at Dakota
County within 60 days of the date of. Council approval and proof of its recording be provided
to the City.
2. The two parcels shall be replatted into one lot.
3. The replatted parcel shall dedicate a drainage and utility easement around the perimeter of
the site.
4. All maintenance, detailing and collision repair shall only occur insidig�the building.
5. New and updated building facades shall be constructed per tl1•esubmitted elevation plan
dated 8-16-06. _
6. The outdoor storage area, as depicted on the Site Pldi1=dated 8-16408 -Il be enclosed by
an opaque, 8' tall privacy fence. _
7. All employee and vehicles in the service queues be lord in the enclosES29torage
area.
8. In no instance shall customer vehicles be parked overn@Mo of the enclosure.
9. Landscaping shall be installed as
A vote was taken. All voted in favor.
dated
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: September 12, 2006
APPLICANT: Dan Sjolseth
PROPERTY OWNER: Shirley Rabuse
REQUEST: Planned Development Amendment
LOCATION: 3425 Washington Drive
COMPREHENSIVE PLAN: SA, Special Area
ZONING: PD, Planned Development
SUMMARY OF REQUEST
CASE: 16 -PA -15-08-06
HEARING DATE: September 19, 2006
APPLICATION DATE: August 16, 2006
PREPARED BY: Michael J. Ridley, AICP
Dan Sjolseth, Superior Collision Center, is requesting approval of a Planned Development
Amendment to allow the expansion of the existing auto service facility to include a collision
center at 3425 Washington Drive on Lots 1 & 2, Block 3, Bicentennial 3rd Addition located in the
NE'/. of Section 16.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter maybe amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
BACKGROUNDMISTORY
The 5,600 SF auto service center on Lot 2, Block 3, Bicentennial 3rd Addition was built in 1978
and has operated as such since that time. Lot 1, adjacent to the west, is paved but otherwise
undeveloped.
Planning Report — Superior Auto Center PDA
September 19, 2006
Page 2
The 12,200 SF Superior Collision building at 3985 Cedarview Drive was constructed in 1988
and has operated as an auto collision & paint service center since that time.
EXISTING CONDITIONS
Combined, the two lots equal approximately 1.2 acres. As mentioned previously, the auto
service use has operated at the subject site for almost thirty years. The existing facility is located
between two office buildings to the south and the rear or service area of the Yankee Square
shopping center and the Al Baker's restaurant is located immediately to the east.
SURROUNDING USES
The subject property is surrounded by office, hotel, restaurant and retail uses all of which are
zoned Planned Development and guided Special Area.
EVALUATION OF REQUEST
Compatibility with Surrounding Area — This Special Area provides a mix of office, retail and
service uses. The existing auto service use has operated in the area for many years and while the
collision/paint service expansion will introduce a new use to the area, all operations will continue
to be conducted indoors. Additionally, all auto storage and employee parking will occur in area
enclosed with an 8' privacy fence.
The proposed use appears generally compatible with surrounding uses and the development plan
looks to provide some visual benefit to the surrounding area and uses.
Proposal — The applicant is proposing this PD Amendment for a remodeling and addition to the
existing automobile service facility. "The proposed 12,500 SF addition along with the original
building (5,600 SF) will combine the auto service functions currently at this site with the
relocated collision center from the Cedar Grove Redevelopment District. This expanded facility
Will be the only business in Eagan that provides customers with complete vehicle care within one
location including service and maintenance, detailing and collision repair."
The applicant also states: "The expansion along with the enclosed outdoor storage area will be
built on under -used existing bituminous paving for the auto service facility at the back of the
existing stiip retail center and will not change the current basic land use on the site."
Currently, views from the office buildings to the south of the site are of the rear or service area of
the retail center. The proposal includes the expansion of the auto service center and also an
upgrade in appearance of the existing building to match the expansion with the addition of brick
veneer, cast stone trim, pre -finished metal canopy, new overhead doors and new landscaping.
Outdoor Storaee — The enclosed outdoor storage area will be utilized for vehicles in the queue
for repair (and those awaiting pick up after repairs are complete) and employee parking. The
Planning Report — Superior Auto Center PDA
September 19, 2006 .
Page 3
applicant is proposing an opaque 8' foot tall polyvinyl fence enclosure. The post and rail style
fence will allow for the preservation of existing trees along the south fence line.
Setbacks — The existing auto service building is set back 5' from the rear or south property line.
The City Code typically requires a setback of 20'. The applicant is proposing a 1' setback for the
addition. This deviation can be allowed via the PD. The applicant states the purpose for this
reduced setback is due to the narrowness (90') of the lot. "The minimum building width that can
function for this use is 74' clear inside which is arrived at by adding two 25' deep repair stalls to
a 24' center drive lane." This configuration results in an overhead door only at the east and west
end of the building expansion and not an individual overhead door for each service bay.
Parkin —The Site Plan provides five customer parking stalls adjacent to the existing building.
All employee parking will occur within the privacy enclosure west of the proposed addition.
Green Space — Commercial lots are currently subject to a green space requirement of 30%. The
existing conditions at the subject site result in a 16.5% green space. As proposed, the building
addition will reduce the green space to 7.4 %.
Landscapine — The Landscape Plan is acceptable. The applicant is proposing to provide new
landscaping on the east end of the existing building and the islands near Washington Drive. In
addition to saving six of the nine existing along the southern property line, new landscaping to
augment those trees is proposed along the entire southern boundary line, west of the new building
addition.
Replat/Easements — The two existing parcels will need to be replatted into a single parcel
because the building addition will not be allowed to cross a property line. The Bicentennial 3rd
Addition was platted prior to the City requiring drainage and utility easements along the property
lines. The replatted parcel should dedicate a drainage and utility easement around the perimeter
of the site.
The applicant is requesting approval of a Planned Development Amendment to allow for a .
combination/re-use of a building and use that has existed since the late 1970's. The proposed
amendment will result in the combination of the auto service functions currently at this site with
a relocated collision center.
Deviations from straight zoning standards include building setback, green space and the repair
operation.
The advantages suggested for this re -use are the higher use of underutilized property (primarily
paved parking lot) in the City's Central Area, an architectural update and expansion of a 28 year
old commercial building, a landscape update, the addition of a physical screen between office
buildings to the south and the rear/service area of the Yankee Square shopping center to the north
/8,
Planning Report — Superior Auto Center PDA
September 19; 2006
Page 4
and a relocation receiver site for a use currently located to the Cedar Grove Redevelopment
District.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow the expansion of the
existing auto service facil7 to include a collision center at 3425 Washington Drive on Lots I &
2, Block 3, Bicentennial 3 Addition located in the NE'/. of Section 16.
Subject to the following conditions:
1. The applicant shall execute and record a Planned Development Agreement at.Dakota
County within 60 days of the date of Council approval and proof of its recording be
provided to the City.
2. The two parcels shall be replatted into one lot.
3. The replatted parcel shall dedicate a drainage and utility easement around the
perimeter of the site.
4. All maintenance, detailing and collision repair shall only occur inside the building.
5. New and updated building facades shall be constructed per the submitted elevation
plan dated 8-16-06.
6. The outdoor storage area, as depicted on the Site Plan dated 8-16-06, shall be
enclosed by an opaque, 8' tall privacy fence.
7. Only employee vehicles and vehicles in the service queue shall be stored in the
enclosed storage area.
8. In no instance shall customer vehicles be parked overnight outside of the enclosure.
9. Landscaping shall be installed as shown on the plan dated 8-16-06.
3
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7300 WEST 147TM STREET SUITE 5o4 APPLE VALLEY, MN 55124-7580 (952) 431-4433
Planned Development Amendment Narrative
Superior Collision Center
August 16, 2006
This Planned Development Amendment is for a remodeling and addition to the existing
automobile service facility at 3425 Washington Drive. The proposed 12,500 square foot
addition along with the original building will combine the auto service functions
currently at this site with the relocated collision center from the Cedar Grove
Redevelopment District. This expanded facility will be the only business in Eagan that
provides customers with complete vehicle care within one location including service and
maintenance, detailing, and collision repair. The combination of the two businesses will
strengthen both, provide needed vehicle services to this section of the city, and keep the
collision center within Eagan. The project is intended to begin early Spring, 2007, with
completion late in Summer.
The expansion along with the enclosed outdoor storage area will be built on under -used
existing bituminous paving for the auto service facility at the back side of the existing
strip retail center and will not change the current basic land -use on the site. This site is
surrounded by a restaurant and two gas stations on the east, the back of an existing strip
retail center on the north and west, and finally two story office buildings to the south.
The remodeled building and addition will provide improved views from all neighboring
properties. In particular, the office tenant's view of the painted plain concrete block
service area of the strip mall back along with an assortment of trash dumpsters (see
Attachment 1 for existing views) will now be screened by the new building addition and
new fence surrounding the outside storage and parking area.
The existing facility is upgraded with the following materials including additional brick
veneer, new cast stone trim, new prefinished metal canopy, new overhead doors, and
significant new landscaping. The addition makes use of brick pilasters with cast stone
trim, three tones of rockface and burnished decorative block, aluminum storefront
windows, and accent medallions (see Attachment 2 for new facades). These materials
were selected to blend with the. existing building and provide a pleasing image on all
sides, with special attention paid to the south elevation. The existing painted concrete
block on the original building that is not covered with new brick is to be painted to match
the two tones of rockface block on the addition. The amount of brick and cast stone used
on the addition is sized and positioned to carefully visually balance the desire for an
upgraded aesthetic while not overpowering the existing building. This moderate
proportion of brick is in keeping with the buildings within this area that either are precast
RECEIVED AUG 16 2006
8 lq�
panels without brick, such as the office buildings, or use small amounts of brick as an
accent.
The outdoor storage and parking area will be screened with an 8 foot high decorative
polyvinyl privacy fence (see Attachment 3) that was selected for its low -maintenance,
attractive appearance. A post and nail style fence design is used to allow for the
preservation of the existing trees along the south fence which would not have been
possible with any fence wall requiring a continuous frost footing. The area between the
existing trees will have extensive landscaping including perennials, shrubs and
evergreens for year round impact.
As noted above, the project minimizes the. impact on the existing trees. The site currently
has nine existing ash trees of which six will be preserved as shown on the landscape plan.
In addition, the landscaping will add a variety of new shrubs, perennials and one new tree
to result in a varied blend of sizes and types. The plan also makes use of evergreens to
provide year round color.
Other than the improved views noted above, the addition presented in this PD
Amendment will have little impact on the surrounding land uses. The additional traffic
for the relocated collision operations is minimal since only a few daily customer trips are
generated by this use and are relatively insignificant compared to the adjacent retail,
restaurant and convenience store businesses. The noise levels will actually decrease
since the maintenance stalls are to be relocated to the interior loaded service bays of the
addition instead of the current exterior accessed overhead doors that are typically open
during non -winter months. The current exterior loaded bays will transform into three
estimate bays and two detailing bays, both more customer oriented, light uses.
The building addition under this PD amendment provides for a zero lot line building
along the south side of the site. The main wall is actual 1 foot off the property line with
the brick pilasters extending to within 4 inches of the site edge. While this is 5 feet closer
to the property line than the existing building, it is necessitated by the narrow site width
of 90 feet. The minimum building width that can function for this use is 74' clear inside
which is arrived at by adding two 25' deep repair stalls to a 24' center drive lane. When
this minimum building is added to a single lane access drive along the north side of the
building and the wall thicknesses, there is no additional space left. All other building
setbacks meet the underlying zoning requirements.
The new facility will have only minimal impact on City'services with only slightly
increased sewer loads, virtually no increase in impervious surface nor change in
stormwater flow compared to the existing paved site, and only a minor increase in vehicle
trips. The water service will be.upgraded to an 8" line to allow for the installation of a
fire suppression system throughout the new facility which results in a significantly
decreased fire risk for the structure.
The new businesses will include revised signage as indicated on the submittal plans. The
new signage areas are positioned over the existing lobby windows on both elevations at
REMIV€D AUG' J IJUU
1 qI
the northeast comer of the building and are significantly smaller than the 20% of the
building elevation allowed by ordinance. In addition, the project will include a
monument sign at the east side of the site incorporating the rockface block and cast stone
trim of the building.
In summary, this proposal will provide a new home for a long-standing Eagan business
relocated from the current Cedar Grove Redevelopment District as desired by the long
range plans set by the City of Eagan. The under -used paved west lot will now provide a
productive, beneficial function to strengthen the vitality of this planned development site.
The design and materials of the project are carefully selected to provide a pleasing,
compatible aesthetic and allow for an improved view from the street and adjacent offices
to the south And finally, the current service business will be reinforced with this new
compatible use and will serve the residents and workers of this section of Eagan with the
city's only full service vehicle center.
RECEIVED AUG k E `S
in 1q%
7300 WEST 147TM STREET SUITE 504 APPLE VALLEY, MN 55124-7560 (852) 431-4433
Planned Development Amendment — Superior Collision Center
Attachment 1
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View of back of existing strip mall center showing painted block, gas services and
exposed trash dumpsters.
View from office building
ROME-
storage lot fence and new landscaping.
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City of EapIl �cmo
To: Chair Hansen and Advisory Planning Commission Members
From: Mike Ridley, City Planner �F —
Date: September 19, 2006
Subject: Superior Auto Center– Building Finish Standards
A more thorough discussion on building materials was not provided in the staff report
and additional information has been provided relative to before and after comparisons on
the proposed finish materials for. the existing building and proposed expansion of same.
Background
Adopted by Council earlier this year, the material finish standards require commercial
buildings have at least 65% Class I materials (made up of at least three different
materials), no more than 35% Class II or Class III materials and no more than 10% of
Class IV materials.
Class I: Brick, stone, glass, copper panels or other comparable or superior materials.
Class II: Specialty concrete block (textured, burnished, rock faced), or Masonry stucco.
Class III: Exterior finish installation system (EFIS), architectural pre -cast textured
concrete panels, opaque panels and ornamental metal.
Class IV: Smooth concrete block, smooth scored concrete block, smooth concrete tip up
panels, ceramic or glass block.
Existing Conditions
The existing building is 8.4% Class I materials (glass, brick) and 91.6% Class IV
(painted block).
Proposal
The proposed building (existing + expansion) calls for 7.4 % Class I (glass, brick,
stone), 70.2% Class H (bunrished/rockface block) and 22.4% Class IV (painted block).
Summary
The finish standards are not met in either instance; however, the proposal introduces a
third Class I material and a Class II material and the Class IV material is reduced by
approximately 69%.
2DI
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PRopM4 ES CORPORATION
September 1$, 2006
Mr. Mike Ridley .
racy Plemasr I Cotamunfty Development Department
City of Lagan
8630 Pilot Knob Rd
Eagan MN 55122
P44OINE -IS511 462 -
MAX. x859 ) 452-32Q2
8.e: PhannedDevelolmaeatAmeadmant— Superior Ant* Oenter
8485 Washington► Drive
Face ,MN
Dear Xr. Ridley
Tbie letter alua segisber. any SUM opposition to the pmpowd PD Amendment and
proposed use as an automobile oomoian seater.
I was one of the original developers and owners of the Bicentennial and Yankee
Square Additimm PUD is the mid 19708 sad early Ws- 1 am still tho owner of
'itaukee Square Shopping Centex', the adjacent ProPOrW to 66 north and three office
buildings to the south. When tate PUD was first put in place, we worked closely with
the City to provide ;a pleasant eavioronpment•of compatible, uses like rateA, restaurant,
hotel, offices, and light minor automobile services.
I believe the proposed type 40fA.nto Body and Coltisim Repair is c•i.....LdGrOd a melcr
repair un.per code and wov1d,not be a eoneieteadt use for the PD Amendment end
the current CSC somng guidelines.
A body shop servicing wrecked, immobAo vehicles is not in the *=tax* of the owiginsl
PUD and, belongs in an industrial area. The mesa fact that this facMF nQUI les an
8' tail privacy fence fir damonstrates its incomPatibility with our development.
I would be in support of as eapsasiea of this facility were it for a nompa#bLs light,
minor auto services use.
Cunvntly, I have allowed the Amoco Cerur;are to utilize several of the employee and
overflow parking spaces at the near ofYaa'kee Square Shopping Center for vehicles
rsquiv¢ing minor repairs. in exchange, Amoco has allowed ovszilow parking for the
shopping cant= a=mg.peak periods at the vacant west and, of their lot, and; a
commoa snow removal contractor removes and piles snow from both: the Yankee
Square Shopper ()anter ami Amoco on the eou& property line. The Svwrior
CoUW= Center plan is severely short of parking Earxis service customers.
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City of Eagan Letter
Page 2
651-653-4386 p.2
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F urtbermore, the addjtion is so law that no additional ovarBaw padd would be
available, and it makes no provisions for stlow removal or storage. Should you allow
an expaaai= of this size, we would regadre the use of all of the parking behind
Yan kes Square Shopping Center for employees, overflow perlong and aaow storage.
The fact that the City is regvaing the relocation of this business irom the Cedar
Grove Ba7�t� want District is proof onaugh that fWa um wood dapm& our
development. Otherwia% the City would have made provisions iur them to stay in
the axea. A Collision Repair Center is considered a Major Repair use undwr the
currsat zoning and is not consistent with our current PD. It belvaga in an indusadal
area. I strongly oppose this use and request that you deny this use intbjs sires.
Sincerely,
M3rg Properties Corporation
Martin F. Colon
President
W=romms% MWF.Owdw
* City of Earn Yeoo
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE:. OCTOBER 2, 2006
SUBJECT: ADDITIONAL INFORMATION / OCTOBER 3, 2006 CITY COUNCIL
MEETING
RECOGNITIONS AND PRESENTATIONS
A. Recognition by SEH Money Magazine — One of the City's engineering consulting firms,
SEH, has asked for a few minutes under Presentation and Recognition to present the City
Council with a plaque congratulating the City of Eagan on its recent recognition as the 12th best
place to live ranking in Money Magazine.
Mike Foertsch of SEH will present a plaque to the Mayor and City Council.
• CONSENT AGENDA
A. Approve Minutes — Enclosed on pages 7A — 7D are the minutes of the September 26, 2006
regular City Council meeting.
ACTION TO BE
To approve the minutes of the September 26, 2006 regular City Council meeting as presented or
modified.
B. PERSONNEL ITEMS
Item 1. Deputy Chief of Police—
ACTION TO BE
To ratify the appointment of Jeff Johnson as Deputy Chief of Police
FACTS:
• Interviews were held on Friday, September 29. We considered two finalists for Deputy
• Chief of Police.
• With the appointment of James McDonald to Chief of Police, there left a vacancy for
Deputy Chief.
• The selection process entailed an interview with the City Administrator, Police Chief, •
Fire Chief, and Manager of Human Services. Two Eagan Police Lieutenants competed
for the position.
• Lieutenant Jeff Johnson was selected and offered the position
Lieutenant Jeff Johnson is a 17 year veteran of the Eagan Police Department. He has
worked as a patrol officer, investigator, patrol/investigative sergeant, and was promoted
to lieutenant in 2004.
PUBLIC HEARINGS
A. Assessment Roll for Project 932 (Whispering Woods, Slater Acres & Slater Road)
Overlay — Enclosed on page 60A is a copy of an aerial photo as an attachment to the letter of
objection for the proposed final assessment to 2275 James Court.
B. Planned Development Amendment — Inter State Partners — Please note that inadvertently
the information provided under FACTS is incorrect; a new page 155 Amended is enclosed for
your review and consideration.
/s/ Thomas L. Hedges
City Administrator
r �
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0
0
MINUTES OF A REGULAR MEETING OF THE DRAFT
EAGAN CITY COUNCIL
• Eagan, Minnesota
September 26, 2006
A Listening Session was held prior to the regular City Council meeting on September 26, 2006 in the Eagan Room.
There were no visitors who wished to be heard.
A regular meeting of the Eagan City Council was held on September 26, 2006 at 6:30 p.m. at the Eagan Municipal
Center. Present were Mayor Geagan, Councihnembers Carlson, Fields, Tilley, and Maguire. Also present were City
Administrator Tom Hedges, Community Development Director Jon Hohenstein, Public Works Director Tom
Colbert, City Planner Mike Ridley, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk
Mira Pepper.
AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as presented.
Aye:5 Nay:0
RECOGNITIONS AND PRESENTATIONS
There were no recognitions and presentations.
CONSENT AGENDA
City Administrator Hedges noted that item S regarding Contract 05-03 would be removed from the agenda and
considered at a later date.
• Councilmember moved, Councilmember seconded a motion to approve the consent agenda as amended. Aye: 5
Nay: 0
A. Minutes. It was recommended to approve the minutes of the August 22 and August 29 2006 special City
Council meetings and the September 5, 2006 regular City Council meeting as presented.
B. Personnel Items.
1. It was recommended to approve the hiring of Sarah Schield as a Planner.
2. It was recommended to accept the letter of resignation from Jenny Hildebrandt, Clerical Tech I
the Community Development Department.
3. It was recommended to approve the proposed organizational change to the Eagan Community
Center and authorize the advertisement of two full time Manager on Duty positions.
C. Check Registers. It was recommended to ratify the check registers dated September 7, 2006, Septembe
14, 2006 and September 21, 2006 as presented.
D. 2007-2011 CIP Part II. It was recommended to approve Part II (Vehicles and Equipment) of the 2007 —
2011 Capital Improvement Program (CIP).
E. 2007 General Facilities Renewal and Replacement Budget. It was recommended to approve the 2007
General Facilities Renewal and Replacement Budget.
F. 2008 Fee Schedule for Community Center. It was recommended to approve the 2008 / 2009 fee schedu
for the Eagan Community Center as presented.
G. Change in Fees. It was recommended to removed the "Use of Subsidized Park Facilities, Pavilions and
Moonshine Retreat Center for Fund Raising or Commercial Profit Generating Activities" from the Parks
and Recreation Department Policies and City of Eagan fee schedule.
H. Bio -Zone Application. It was recommended to approve a Resolution in support of the Bioscience Zone
application from Dakota and Goodhue Counties, and the specific properties in Eagan to be included in th
application.
I. Communities on the Move Grant. It was recommended to approve a joint application with Dakota Coun
• and other area agencies for a Blue Cross Blue Shield "Communities on the Move" grant and authorize th
Mayor to sign the letter of support.
J. Extension of Conditional Use Permit. It was recommended to approve a one-year extension of a
Conditional Use Permit for a restaurant in the BP, Business Park zoning district, on property located at
rlA
II in
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ty
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Eagan City Council Meeting Minutes
September 26, 2006 RAF T
Page 2
1030 Blue Gentian Road, legally described as Lot 1, Block 1, Spectrum Business Park, in the NW '/. of
Section 2.
K. Final Plat. It was recommended to approve the Vacation of easements and the Final Plat for Halley's 2"d
Addition located at the southwest intersection of Red Pine Lane and Biscayne Avenue in the SE '/4 of
Section 36.
L. Removed.
M. Project 04-K. It was recommended to acknowledge the completion of improvements for City Project No.
04-K (Woodland Place) under terms of the Development Agreement and authorize perpetual City
maintenance subject to warranty provisions.
N. Project 931. It was recommended to receive the Final Assessment Roll for Project 931 (Art Rahn /
Hillandale Additions — Street Overlay) and schedule a public hearing to be held on October 17, 2006.
O. Project 930. It was recommended to receive the Final Assessment Roll for Project 930 (Silver Bell Road —
Nicols Road to Kennebec Drive — Street Overlay) and schedule a public hearing to be held on October 17,
2006.
P. Minnesota Coalition of Stormwater Cities. It was recommended to authorize membership and participation
in the Minnesota Cities Stormwater Coalition (MCSC) and payment of an annual fee up to $1,625.00 to the
League of Minnesota Cities (LMC).
Q. Project 04-U. It was recommended to acknowledge the completion of improvements for City Project No.
04-U (Thorpe Woodlands Garden 3rd Addition) under the terms of the Development Agreement and
authorize perpetual City maintenance subject to warranty provisions.
R. Easement Vacation. It was recommended to receive the petition to vacate a portion of a public drainage
and utility easement within Outlot A, Riverpark Office Center and schedule a public hearing to be held on
October 17, 2006.
S. Final Payment — Well No. 21. Removed from neenda.
T. 2007 Eagan Convention and Visitors Bureau Budget. It was recommended to approve the 2007 Eagan
Convention and Visitors Bureau Budget.
U. Technology Working Group Roster. It was recommended to receive and acknowledge the roster of
2006/2007 Eagan Technology Working Group members and direct staff to draft thank you letters for the
Mayor's signature to the 2005 — 2006 members.
OLD BUSINESS
PRELIMINARY PLANNED DEVELOPMENT AND SUBDIVISION — MARION ADDITION
MARIAN ANSARI
City Administrator Hedges introduced this item regarding a preliminary planned development and a preliminary
subdivision of 1.8 acres to create two lots, with a variance to the minimum lot width and street frontage requirements
for property located at 4365 Capricorn Place. It was noted that this item was continued from the September 5 City
Council meeting due to screening / buffering concerns relative to the proximity of the future home to Goat Hill Park.
City Planner Ridley gave a staff report, noting that the applicant has agreed to provide a landscape / screening plan
with the Building Permit for the new home.
Mr. Ansari was present to answer questions of the Council. Council discussed conditions regarding a landscape
plan and a notice of disclosure for potential buyers stating that the new lot is adjacent to park amentities that may
generate noise and light.
Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Preliminary Planned
Development to allow the subdivision of the 1.8 acre lot for property located at 4365 Capricorn Place in the NE'/. of
Section 27 subject to the following conditions: Aye:5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2,1993: Al, B1, Cl, Dl, and El.
2. The property shall be platted.
3. The developer shall provide private ingress/egress easement documents for review and approval by the
City Attorney, prior to final subdivision approval.
4. A cash dedication in lieu of on-site water quality ponding shall be required for this development.
5. The newly created lot is subject to a cash park and trail dedication.
s
•
Eagan City Council Meeting Minutes
September 26, 2006
Page 3
®RAFT
• 6. A landscape plan that buffers the new lot from the adjacent park shall be submitted for staff approval
prior to the issuance of a building permit.
7. The seller shall prepare and record with the plat a notice of disclosure that the new lot is adjacent to
park amenities that may generate noise and light as discussed at the City Council meeting on September
26, 2006.
Councilmember moved, Councilmember seconded a motion to approve a Preliminary Subdivision of 1.8 acres to
create two lots, with a Variance to the minimum lot width and street frontage requirements, for property located at
4365 Capricorn Place for property located at 4365 Capricorn Place in the NE'/. of Section 27, subject to the
following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2, 1993: Al, B1, Cl, Dl, and El.
2. The property shall be platted.
3. The developer shall provide private ingress/egress easement documents for review and approval by the
City Attorney, prior to final subdivision approval.
4. A cash dedication in lieu of on-site water quality ponding shall be required for this development.
5. The newly created lot is subject to a cash park and trail dedication.
6. A landscape plan that buffers the new lot from the adjacent park shall be submitted for staff approval
prior to the issuance of a building permit.
7. The seller shall prepare and record with the plat a notice of disclosure that the new lot is adjacent to
park amenities that may generate noise and light as discussed at the City Council meeting on September
26, 2006.
• PUBLIC HEARINGS
There were no public hearings.
IIIA`:/31131 U*R
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced this item regarding a proposed Ordinance Amendment to reflect legislative
changes made to park land and cash dedication obligations. City Planner Ridley gave a staff report.
Councilmember Fields moved, Councilmember Maguire seconded a motion to approve an Ordinance Amendment to
the Subdivision Ordinance to reflect legislative changes made to park land and cash dedication obligations and direct
the City Attorney to prepare and publish the amendment in the legal newspaper. Aye: 5 Nay: 0
ORDINANCE AMENDMENT — CITY OF EAGAN
City Administrator Hedges introduced this item regarding a proposed Ordinance Amendment to Chapter 11 to
provide performance standards relative to the screening ground and rooftop -mounted mechanical equipment. City
Planner Ridley gave a staff report.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve an Ordinance Amendment to
Chapter 11 to provide performance standards relative to the screening ground and rooftop -mounted mechanical
equipment and direct the City Attorney to prepare and publish the amendment in the legal newspaper. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
• There was no legislative / intergovernmental affairs update.
ADMINISTRATIVE AGENDA
7�_
Eagan City Council Meeting Minutes
September 26, 2006
Page 4 DA)'A F T
There were no items for the Administrative Agenda. g� •
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
It was noted that a closed session of the Economic Development Authority would be held following the regular
Council meeting.
ADJOURNMENT
Councilmember moved, Councilmember seconded a motion to adjourn the meeting at 6:55 p.m.
Administrative Secretary / Deputy City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.
A
40
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• Agenda Information Memo
October 3, 2006 Eagan City Council
B. PLANNED DEVELOPMENT AMENDMENT — INTERSTATE
PARTNERS
ACTIONS TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow a detached trash enclosure on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55
in the east 1/2 of Section 2, subject to the conditions in the APC minutes.
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow temporary signage on Lot 3, Block 1, Grand Oak Five located at 2864 Highway 55 in the
east %2 of Section 2, subject to the conditions in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes
FACTS:
• ➢ The applicant is requesting approval of Planned Development Amendments to allow
the addition of a detached trash/recycling enclosure and to allow temporary signage in
excess of City.
➢ The tenant secured to fill the remaining 7,000 SF of the retail building that currently
houses Caribou Coffee has indicated that the existing shared trash area will be inadequate
for their use. The City Code requires trash receptacles to be located within the building
or in an enclosure attached to the building.
➢ The Sign Ordinance allows temporary signage of up to 25 SF for no more than ten days
out of any sixty day period and the applicant is requesting to display two 25 SF temporary
signs (Opening Soon & Now Hiring) from mid-October through December.
➢ The staff report and the APC recommend modifications to the proposed landscaping and
the applicant has indicated a willingness to work with staff in that regard.
➢ The APC held a Public Hearing on this item on September 19, 2006 and they are
recommending approval of both items.
AGENCY ACTION DEADLINE: October 14, 2006
• ATTACHMENTS (2):
September 19, 2006 draft APC Mines on page 4bNmgk--
Staff Report on page through
15s kwnc�
• ADMPUSTRATIVE AGENDA
REGULAR CITY COUNCIL MEETING
EAGAN,NIINNESOTA
OCTOBER 39 2006
CITY ATTORNEY
CITY ADMINISTRATOR
Item 1. Consider Passport Services at Eagan Community Center
• DIRECTOR OF PUBLIC WORKS
•
DIRECTOR OF COMMUNITY DEVELOPMENT
af,C7
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City of Eap Meru
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 2, 2006
SUBJECT: ADMINISTRATIVE AGENDA / OCTOBER 39 2006 CITY COUNCIL MEETING
CITY ATTORNEY
There will be an Executive Session to consider 1.) EDA business for Cedarvale business relocation
efforts and Grand Slam relocation negotiations and 2.) an update on the status of Police Officer and
Police Sergeants negotiations; both have been in mediation.
CITY ADMINISTRATOR
• Item 1. Consider passport services at Eagan Community Center—
ACTION TO BE CONSIDERED:
A designation for the Eagan Community Center to designate that location as a passport service
center.
FACTS:
• Effective January 1, 2007, all U.S. citizens traveling to Mexico and Canada will be required
to have a passport.
• The ECC is open Monday – Friday from 6:00 am. to 9:00 p.m. and Saturdays from 8:00
a.m. to 3:00 p.m., providing expanded hours of service to accommodate our community and
M
the variety of work shifts.
• The United States Department of State, Seattle Passport Agency has already expressed a
strong interest in seeing the City of Eagan pursue this designation.
• There is no additional staffing required, the start-up costs, supplies and preparation along
with the necessary photo equipment will be off -set by revenue as outlined in the attached
memo by Superintendent of Operations Mesko.
• The Director of Parks and Recreation and City Administrator have reviewed the proposed
recommendation to consider the Eagan Community Center as a designated location per
passport services and find the service to not conflict with other operations at the
• Community Center.
ANO
ATTACHMNTS: •
Enclosed on pages 208 and 209 is a copy of a memo from Cherryl Mesko,
Superintendent of operations, entitled "Passport Services at Eagan Community Center".
DIRECTOR OF PUBLIC WORDS
'there are no items at this time.
COMMUNITY DEVELOPMENT DIRECTOR
There are no items at this time.
/s/ Thomas L. Hedges
City Administrator
Roo
•
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� City of Eatan Nano
To: Juli Seydell Johnson, Director of Parks and Recreation
From: Cherryl Mesko, Superintendent of Operations
Date: September 20, 2006
Subject: Passport Services at Eagan Community Center
Background
Staff was recently made aware of the growing need for passport service centers in the metro area
due to recent changes in the law. Effective January 1, 2007 all US citizens traveling to Mexico
or Canada will be required to have a passport. In addition, service centers can no longer offer
other fors of official photo identification for citizens if they are facilitating passports. For
example, the City of Bloomington offers both driver's licenses and passports and because of the
new law they can only offer one. They will continue to issue driver's licenses.
• With the growth of travel in general, along with the passport requirements to travel to Mexico
and Canada, the United States Department of State, Seattle Passport Agency is making a
concerted effort to expand the availability of service by increasing their partnerships with local
governments.
Requirements to Participate
There are very specific requirements that would need to be met for the Eagan Community Center
to participate as a passport acceptance facility:
• The City of Eagan would need to apply for this designation.
o The form is very straight forward and takes about 2-4 weeks to process.
• Designate a manager that will facilitate the program and ensure that all the rules and
regulations applicable to a passport acceptance facility are met. The facility will also need
to designate permanent employees, 18 years or older, U.S. citizens or nationals who pass
a criminal background
o Cherryl would be the designee with full time employees (Heidi, Melissa, Lori,
new MODs, potentially all clerical staff) trained to accept passport applications.
• Define proposed hours of passport application acceptance:
o Once the MODs are in place the ECC will be able to offer this service Monday -
Friday from 6:00 am — 9:00 pm and Saturdays from 8 am -3 pm. This would be a
very unique niche since very few facilities offer evening or weekend service.
• Define proposed start date:
o Depending upon acceptance, training and staff availability the ECC could be
• ready as early as November 1 but we may want to consider a January 1, 2007 start
date.
Revenue Opportunities I•
With start up costs of $500 for supplies and preparation, the ECC can begin this venture. The
revenue to the facility would be $30 per passport execution fee paid directly to the City of Eagan.
As a point of reference the following revenue numbers reflect potential income:
• Washington County $225,000 (2005 year)
• City of Maplewood $100,000 (2005 year)
• City of Bloomington $ 42,000 (2005 year) *will not be operational in 2007
An additional revenue opportunity would be to offer passport photos along with the applications.
The start up costs for the equipment would be approximately $3,000 but the City of Eagan would
determine the cost per photo ($10-15 is average) and all revenue would remain with the city. As
a point of reference, Bloomington charged $10 per photo and generated annual revenue of
$16,660 in 2005.
Reauest for Direction
• It would appear that offering passport application services at the ECC would be a logical
service given the hours the building is open and accessible to the public. The building
location can also provide easy access from 35E and 494 for neighboring communities or
businesses that are seeking non-traditional hours to accommodate this service not to
mention the corporate, business and personal travel need of Eagan residents.
• Staffing is in place to accommodate this service and the time needed to service an
application is similar to the time currently taken for a fitness membership. Specific care •
will need to be taken to insure the security and confidentiality of the information being
provided; much like the personal information for fitness memberships and registrations.
• Offering evening and weekend hours sets the ECC apart from most other facilities and
the Passport Agency has already expressed a strong interest in seeing the City of Eagan
pursue this designation.
• Based on interviews with existing facilities the inclusion of photos offers another revenue
stream but also provides the one-stop service that would make this a location of choice.
• There will need to be a thoughtful planned approach to rolling this out and making the
public aware that this is a service provided by the City of Eagan at the ECC.
•
1 ?\Q