08/29/2006 - City Council Special (2)SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2006
5:30 -PM
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND AGENDA ADOPTION
II. VISITORS TO BE HEARD
1 III. PARKS AND RECREATION CIP
0 QR IV. PATRICK EGAN PARK MASTER PLAN UPDATE
V.. OTHER BUSINESS
VI. ADJOURN
r�
i
•Agenda Memo
August 29 City Council Workshop
III. 2007-2011 PARKS AND RECREATION CIP
ACTION TO BE CONSIDERED:
To provide feedback and direction to the APrC regarding the 2007-2011 capital improvement
projects outlined in this report.
FACTS:.
• One of the primary. responsibilities of the APrC is the annual preparation and updating of the
Departmental Capital Improvement Plan which serves as a blueprint and planning guide for
park projects. CIP projects must be either, park development or improvement but cannot, be
maintenance based.
• Funding for the CIP comes from the Park Site Fund (PSP), which isprimarily money
collected from developments at the time of platting in lieu of land dedication.
• The CIP proposal presented by the APrC to the City Council encompasses 2007 through
2011. Historically after the review process the Council approves the first year (2007) as a
budget and the next years as a general plan subject to change as part of future reviews.
• The CTP has generally been driven by the projected ongoing balance of the Park Site Fund.
To provide a better view of the future, recent versions of the CIP have included all potential
projects though they may not be funded for years to come. There has also been considerable
discussion regarding the identification of alternative funding sources for the CIP.
• A number of projects in the proposed 2007 CIP represent the continuation of ongoing
programs and initiatives specific to replacement and upgrade. Examples include the
installation of playgrounds, skating rinks and tennis courts in parks with aged facilities. Other
improvement projects such as those at Patrick Eagan Park and Holz Farm are tied to the
implementation of Master Plans.
•' The CIP also includes two line item allocations that are renewed on an annual basis as
needed. These are the land. acquisition "opportunity" fund which would be used to help
acquire priority open space should it become available and the "small projects" fund which is
used to complete smaller, unanticipated, capital projects or to help leverage additional
financial assistance from an association or alternative fiznding source.
• The projection included on page is a conservative projection that does not include any
large land acquisitions.
• The projected revenue is based upon much smaller developments that split an existing lot •
into 2-5 new lots rather than developments of entire new neighborhoods.
• New to the CIP process are "Inclusion Criteria". These criteria were developed recently by
the Acquisition/Development sub -committee as a means of categorizing projects and
funding, and better defining eligibility for consideration. The criteria includes:
Inclusion Criteria;
• PA: Replacement of park amenities based on the Parks Renewal/Replacement
Schedule
• MP: Progressive phases of the implementation of approved master plans
• AP: Set aside funds for the potential acquisition of property
• SP: Set aside funds for small projects and partnership opportunities
• ND: New development to existing facilities
• UG: Projects requested by specific user groups on City property
ATTACHMENTS:
• List of 2007 CIP projects, Page
• List of 2007-2011 projects, Page—
• Recap of Park Site Fund, Page �.
•
0
9
•
• An overview of the 2007 project summary is outlined below:
• Patrick Eagan Park
Phase 1 of the implementation of the new Master Plan, primary focus most likely
to be trail improvement, erosion mitigation and signage.
• Playground Development (3)
Continuation of the ongoing rotational installation program. Candidate sites
include Skyhill, Captain Dodd and Bridle Ridge Parks.
• Holz Farm
Continuation of the ongoing implementation of the Master Plan
• Thresher Fields
Construction of a restroom/storage building and pavilion adjacent to the athletic
fields.
• Oak Chase Park
Continuation of the ongoing rotational change of existing tennis courts in
neighborhood parks.
• Rink Upgrades
Continuation of the ongoing rotational change of rinks at skating sites.
• Signage System Upgrade
• First phase of the installation of new entrance signage, beginning with
neighborhood parks
• Small Projects
Funding for opportunities and need
• Acquisition
Funding for acquisition opportunities
0
PARKS AND RECREATION DEPARTMENT
2007 - 2011 CAPITAL IMPROVEMENT REQUESTS
G:\Budget\Park.& Rec Potential Dev\Park and Rec Potential Projects 2007-2011 BY YEAR
POTENTIAL
#.
LOCATION
PROJECT
ESTIMATED
INCLUSION
FUNDING
ESTIMATED
DESCRIPTION
COST
CRITERIA
SOURCES
BALANCE
PSF and/or OTHER
2007
As of 1/07 = $2,240,000
1
Patrick Eagan Park
Master Plan, Phase I
$150,000
MP
2
Proposed:
Playground Installation
$105,000
PA
• . Sky Hill
(3 @ $35,000)
• Captain Dodd
• Bridle Ridge
3
Holz Farm Park
Farmstead Development
$15,000
MP
4
Thresher Fields
Shelter/Restroom
$350,000
ND
Construction
5
Oak Chase Park
Tennis Court Development
$50,000
PA
2 $25,000)
6
Bridle Ridge (1)
Rink Construction
$20,000
PA
• Sky Hill (1
(2@ $10,000)
7
TBD
Signage System Phase I
$30,000
PA
12 $2500
8
Numerous
Small Projects
$30,000
SP
Revenue = + $300.000
9
TBD
Ac uisition Opportunities
$650,000
AP
$2,540,000
Sub -Total
750 000
$1,400,000 w/Ac
_-L750.000
2008
1
TBD
Playground Installation
$105,000
PA
3 $35,000
As of 1/08 = $1,790,000
2
TBD
Rink Construction
$20,000
PA
2 $10,000
3
Trap Farm Park
Sun Shelter
$30,000
ND
4.
Numerous
Small Projects
$30,000
SP
5
Country Home Park
Tennis Court Development
$30,000
PA
Revenue = _La290.,000
6
TBD
Signage System, Phase 11
$30,000
PA
$2,090,000
(12@ $2,5000
Sub -Total
$245,000
-S245,000
HI
G:\Budget\Park.& Rec Potential Dev\Park and Rec Potential Projects 2007-2011 BY YEAR
Cl
PARKS AND RECON DEPARTMENT
is ---
2007 - 2011 CAPITAL IMPROVEMENT REQUESTS
#
LOCATION
PROJECT
DESCRIPTION
ESTIMATED
COST
INCLUSION
CRITERIA
POTENTIAL
FUNDING
SOURCES
PSF and/or OTHER
ESTIMATED
BALANCE
2009
1
TBD
Playground Installation
$105,000
3 @ $35,000)
PA
As of 1/09 = $1,845,000
2
TBD
Rink Construction
$20,000
2 @ $10,000)
PA
3
Captain Dodd Park
Sun Shelter
$30,000
ND
4
Numerous
Small Projects
$30,000
SP
5
Burr Oaks Park
Tennis Court Development
$30,000
PA
Revenue = + $250.000
6
TBD
Signap System, Phase III
$40,000
PA
$2,095,000
Sub -Total
$255,000
- $255,000
2010
1
TBD
Playground Installation
$115,000
(3 @ $38,000)
PA
As of 1/10 = $1,840,000
2
Carlson Lake Park
Fishing Pier
$25,000
ND
3
Numerous
Small Projects
$30,000
SP
Revenue = + $200.000
Sub -Total
$170,000
2 040 000
-$170,000
2011
1
TBD
Playground Installation
$115,000
(3 @ $38,000
PA
As of 1/11 = $ 1,870,000
2
TBD
Sun Shelter
$35,000
ND
3
TBD
Small Projects
$35,000
SP
Revenue= + $200.000
Snb-Total
$185,000
$2,070,000
- 185 000
TOTAL $1,635;000
($2,285,000 w/Ac
As of 1/12 = $1,885,000
- Ac uisition = -$650, 000
_ $1,235,000
G:1BudgetlPark & Rec Potential Dev\Park and Rec Potential Projects 2007=2011 BY YEAR 2
Rev.8/25/06
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
#
LOCATION
PROJECT ESTIMATED
DESCRIPTION COST
INCLUSION
CRITERIA
POTENTIAL
FUNDING
SOURCES
PSF and/or OTHER
ESTIMATED
BALANCE
OTHER PROJECTS
Lighting
1
Lexie on-Diffle Fields (6)
$500,000
UG
2
Northview Courts
$95,000
ND
3
Big Goat_
$90,000
PA
4
Ohmann Soccer Fields (3)
$280,000
UG
5
Northview Fields 6-8 3)
$300,000
PA
6
Rahn Courts
$30,000
ND
7
Thresher Fields
129Q 000
UG
Sub -Total
$1,595,000
Park Development
1
Patrick Eagan Phase H (+
TBD
MP
2
Holz Farm Park & Farmstead
$425,000
MP
3
Moonshine Park
$250,000
MP
4
Section 16(Federal Drive)
$200,000
MP
5
Section 11 Thresher South)
$200,000
MP
_
6
Rahn South
150 000
ND
Sub -Total
$800,000
Master Plans
1
Rahn Park South
$25,000
MP
2
Section 16
$20,000
MP.
Sub -Total
$45,000
Park Improvements
1
Northview Courts Construction
$200,000
PA
2
Rahn Courts Construction
$120,000
PA
3
Wandering Walk Trail
$100,000
ND
4
Bur Oaks Trail Paving
$80,000
MP
5
Trail Signage System
$30,000
PA
6
Festival Grounds Irrigation
50 000
ND
Sub -Total
$580,000
Misc.
1
School Site Partnerships
TBD
UG
2
O ortunities
$650,000
AP
[�Acuisitions
TOTALS
$3,020 000
(w/o Ac
G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects 2007-2011 BY YEAR
Rev.8/25/06 • � _
•
•
•
•
Year End
PART 111 PARKS CAPITAL IMPROVEMENT PROGRAM
Cumulative
SUMMARY
Balance
December 31, 2005 Fund
$
Balance
2,310,000
Estimated
Revenues
Appropriations
2006
$
$
330,000
40-0-10-0- -0
Estimated Balance 12-31-06
$
2,240,000
2007 -- 2011 Capital Improvement Program:
2007
$
$
$
300,000
750,000
1,790,000
2008
300,000
245,000
1,845,000
2009
250,000
255,000
1,840 000
2010
200,000
170,000
1,870,000
2011
$
200,000
185,000
1,885,600
2007 -- 2011 CIP Total
$
$
1,250,000
1 605,000
Potential Land Acquisition(s)
$
$
650,000
1,235,000
Agenda Memo
`August 29, 2006 City.Council Workshop
IV. PATRICK EAGAN PARK MASTER PLAN UPDATE.
ACTION TO BE CONSIDERED:
This is an informational update for the City Council based on the work that has been done to date on the
Patrick Eagan Park Master Plan. The Council will be asked to provide direction on the conceptual plans
presented by consultant so that the plans may further developed.
FACTS:
• The development of a master plan for Patrick Eagan Park was part of the Council approved CIP for
2006. In May 2006 the City Council awarded the consulting contract to Hoisington Koegler Group
for the completion of the master plan.
• The primary focus for the consultant was to identify the resources that are contained within the park,
develop a maintenance strategy, define potential opportunities that might be considered by the city in
the short and long term, and help to create a vision that will allow this park to remain natural but
invite pedestrian access and enjoyment.
• . In addition to reviewing the physical inventory of the site the consultants were asked to meet with
various stakeholder groups and host a public meeting to obtain input from interested citizens. To that
end the following, meetings have occurred to date:
o Meeting with Friends of Patrick EaganPark
o Meeting with Capon Art Park Board
o Meeting with Eagan Art House Board
o Multiple meetings with the APrC and the Ad -Hoc sub -committee of the APrC assigned to
work closely with the consultant and staff.
o August 24 public meeting to solicit input from the community. Notices of the public meeting
were mailed directly to all residents immediately surrounding Patrick Eagan Park to ensure
.that they were all aware of the master plan review and were given the opportunity to
comment.
• The meetings provided the consultant with an overview of concerns and desires expressed by each
group, which helped to define the guiding principals to be incorporated into the various conceptual
plans that will be reviewed by the consultant.
• The Council will be asked to respond to the conceptual plans and provide the consultant with specific
direction regarding the plan that will best meet the needs of the community.
• Once the overall conceptual plan for Patrick Eagan Park is identified the consultant will begin the
next phase of the project, which is to formalize the plan and then develop criteria for Council
consideration when property becomes available for purchase.
BACKGROUND/DISCUSSION •
During the evaluation of Patrick Eagan Park there was discussion pertaining to two specific structures that
currently exist within the park. While each continues to serve a specific purpose it may be helpful for the
City Council to become reacquainted with them to better assess their long term viability.
Eagan Art House
• The City of Eagan .purchased the Lillian McCarthy house and the surrounding property to become
part of Patrick Eagan Park. The original intention was to provide for a more formalized entrance to
the park.
• The house was rented for a period of time as a private residence until there was an emerging interest
from a fledgling art association that saw the need to provide a level of art programming in the
community. The partnership with the City originally involved the use of the house in Patrick Eagan
Park since there were no other city facilities that would be able to house this new programming
element.
• The Art House'provides a variety of art classes and art -related events to the community including the
Eagan Art Festival. The Parks and Recreation Department does not offer art -based classes.
• Art House classes had 1,341 registered participants in 2005 and estimated an additional 1,700 people
attended programs, classes and events not using City registration. This is similar to the number of
participants in City preschool programs during the same year. Total recreation program registrations
in 2005 were 25,000.
• The Art house leases the house in Patrick Eagan Park for $1.00 per year. The City provides lawn •
maintenance, snow and ice removal (except for sidewalk to house entrance), trash pick-up, pumping
of septic tanks and general repairs as needed.
• City improvements to the building for the Art House have included: remodeling of the original house
into class room space with an accessible restroom, addition to an accessible ramp, remodeling of
garage into pottery studio, connected City water service, rewired house for kilns, replaced house roof
and constructed a stage for Art House events.
• The City provides clerical management for most Art House class registrations and promotes Art
House classes in the Discover brochure. The cost of the space in the Discover brochure including
mailing is $12,840. The cost of the clerical time required to manage the registrations is approximately
$5,000.
• The City retains 8% of Art House class registration revenues. In 2005 this was $6825.
• The Art House Board has been discussing the possibility of a campaign to solicit funding for future
expansion of the existing building and/or campus in order to expand programming opportunities.
Deerwood House
• The residential structure known as the "Deerwood House" is located within the bounds of Patrick
Eagan Park. Access to the house is from Pilot Knob Road via Deerwood Drive, a City street.
Deerwood Drive is paved east to Denmark Avenue at which point it becomes gravel until its easterly
terminus. The gravel portion of the road also provides access to several homes located along its south
side.
I
• • The house was constructed in 1965. Many features considered innovative and energy efficient for that
time period were incorporated into the design including earth berming along the exterior walls, a low
voltage electrical system, concrete floors intended to retain solar'heat, large banks of south facing
windows and a rock covered tar roof. The house was and continues'to be serviced by a private well
and on-site septic system.
• The property was acquired by the City from Janet Kehne in 1974 (thus the occasional reference to the
" Kehne House" in some files). The intent being to add the five acre parcel to the area of Patrick
Eagan Park, while also providing the City the option of utilizing the structure for some future,
unspecified, programmatic purpose. The most significant portion of the value being the property
itself.
• Soon after the acquisition of the property the City utilized a variety of strategies to maintain a
physical presence on the property. Given the isolated location of the property, there was seen to be a
high potential for vandalism and a need for some minimal activity to ensure proper function of the
house systems. The strategies ranged from City staff living on site during the first several years of
ownership to leasing the house for residential use. The house is currently leased as residence to a
private party. The existing lease is for a six month period that will expire on December 31, 2006.
• Over time the house, and what were considered "cutting edge" design elements, have noticeably
deteriorated. Some never functioned correctly. Considerable staff time and City money has been
expended to make repairs to systems within the house including electrical and heat to keep it
inhabitable. The septic drain field and, on-site well have both required significant repairs. There has
been some water damage due to the earthen berms and the roof is deteriorating. An adjacent
• garage/storage building has deteriorated to .the point of being nearly unusable. The estimated cost of
the,soon to be needed renovations is $50k to '$80k, which does not include the cost of connecting to
City water and sewer.
AD
SPECIAL CITY COUNCIL MEETING
AUGUST 29, 2006
5:30 -PM
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND AGENDA ADOPTION
II. VISITORS TO BE HEARD
1 III. PARKS AND RECREATION CIP
0 QR IV. PATRICK EGAN PARK MASTER PLAN UPDATE
V.. OTHER BUSINESS
VI. ADJOURN
r�
i
•Agenda Memo
August 29 City Council Workshop
III. 2007-2011 PARKS AND RECREATION CIP
ACTION TO BE CONSIDERED:
To provide feedback and direction to the APrC regarding the 2007-2011 capital improvement
projects outlined in this report.
FACTS:.
• One of the primary. responsibilities of the APrC is the annual preparation and updating of the
Departmental Capital Improvement Plan which serves as a blueprint and planning guide for
park projects. CIP projects must be either, park development or improvement but cannot, be
maintenance based.
• Funding for the CIP comes from the Park Site Fund (PSP), which isprimarily money
collected from developments at the time of platting in lieu of land dedication.
• The CIP proposal presented by the APrC to the City Council encompasses 2007 through
2011. Historically after the review process the Council approves the first year (2007) as a
budget and the next years as a general plan subject to change as part of future reviews.
• The CTP has generally been driven by the projected ongoing balance of the Park Site Fund.
To provide a better view of the future, recent versions of the CIP have included all potential
projects though they may not be funded for years to come. There has also been considerable
discussion regarding the identification of alternative funding sources for the CIP.
• A number of projects in the proposed 2007 CIP represent the continuation of ongoing
programs and initiatives specific to replacement and upgrade. Examples include the
installation of playgrounds, skating rinks and tennis courts in parks with aged facilities. Other
improvement projects such as those at Patrick Eagan Park and Holz Farm are tied to the
implementation of Master Plans.
•' The CIP also includes two line item allocations that are renewed on an annual basis as
needed. These are the land. acquisition "opportunity" fund which would be used to help
acquire priority open space should it become available and the "small projects" fund which is
used to complete smaller, unanticipated, capital projects or to help leverage additional
financial assistance from an association or alternative fiznding source.
• The projection included on page is a conservative projection that does not include any
large land acquisitions.
• The projected revenue is based upon much smaller developments that split an existing lot •
into 2-5 new lots rather than developments of entire new neighborhoods.
• New to the CIP process are "Inclusion Criteria". These criteria were developed recently by
the Acquisition/Development sub -committee as a means of categorizing projects and
funding, and better defining eligibility for consideration. The criteria includes:
Inclusion Criteria;
• PA: Replacement of park amenities based on the Parks Renewal/Replacement
Schedule
• MP: Progressive phases of the implementation of approved master plans
• AP: Set aside funds for the potential acquisition of property
• SP: Set aside funds for small projects and partnership opportunities
• ND: New development to existing facilities
• UG: Projects requested by specific user groups on City property
ATTACHMENTS:
• List of 2007 CIP projects, Page
• List of 2007-2011 projects, Page—
• Recap of Park Site Fund, Page �.
•
0
9
•
• An overview of the 2007 project summary is outlined below:
• Patrick Eagan Park
Phase 1 of the implementation of the new Master Plan, primary focus most likely
to be trail improvement, erosion mitigation and signage.
• Playground Development (3)
Continuation of the ongoing rotational installation program. Candidate sites
include Skyhill, Captain Dodd and Bridle Ridge Parks.
• Holz Farm
Continuation of the ongoing implementation of the Master Plan
• Thresher Fields
Construction of a restroom/storage building and pavilion adjacent to the athletic
fields.
• Oak Chase Park
Continuation of the ongoing rotational change of existing tennis courts in
neighborhood parks.
• Rink Upgrades
Continuation of the ongoing rotational change of rinks at skating sites.
• Signage System Upgrade
• First phase of the installation of new entrance signage, beginning with
neighborhood parks
• Small Projects
Funding for opportunities and need
• Acquisition
Funding for acquisition opportunities
0
PARKS AND RECREATION DEPARTMENT
2007 - 2011 CAPITAL IMPROVEMENT REQUESTS
G:\Budget\Park.& Rec Potential Dev\Park and Rec Potential Projects 2007-2011 BY YEAR
POTENTIAL
#.
LOCATION
PROJECT
ESTIMATED
INCLUSION
FUNDING
ESTIMATED
DESCRIPTION
COST
CRITERIA
SOURCES
BALANCE
PSF and/or OTHER
2007
As of 1/07 = $2,240,000
1
Patrick Eagan Park
Master Plan, Phase I
$150,000
MP
2
Proposed:
Playground Installation
$105,000
PA
• . Sky Hill
(3 @ $35,000)
• Captain Dodd
• Bridle Ridge
3
Holz Farm Park
Farmstead Development
$15,000
MP
4
Thresher Fields
Shelter/Restroom
$350,000
ND
Construction
5
Oak Chase Park
Tennis Court Development
$50,000
PA
2 $25,000)
6
Bridle Ridge (1)
Rink Construction
$20,000
PA
• Sky Hill (1
(2@ $10,000)
7
TBD
Signage System Phase I
$30,000
PA
12 $2500
8
Numerous
Small Projects
$30,000
SP
Revenue = + $300.000
9
TBD
Ac uisition Opportunities
$650,000
AP
$2,540,000
Sub -Total
750 000
$1,400,000 w/Ac
_-L750.000
2008
1
TBD
Playground Installation
$105,000
PA
3 $35,000
As of 1/08 = $1,790,000
2
TBD
Rink Construction
$20,000
PA
2 $10,000
3
Trap Farm Park
Sun Shelter
$30,000
ND
4.
Numerous
Small Projects
$30,000
SP
5
Country Home Park
Tennis Court Development
$30,000
PA
Revenue = _La290.,000
6
TBD
Signage System, Phase 11
$30,000
PA
$2,090,000
(12@ $2,5000
Sub -Total
$245,000
-S245,000
HI
G:\Budget\Park.& Rec Potential Dev\Park and Rec Potential Projects 2007-2011 BY YEAR
Cl
PARKS AND RECON DEPARTMENT
is ---
2007 - 2011 CAPITAL IMPROVEMENT REQUESTS
#
LOCATION
PROJECT
DESCRIPTION
ESTIMATED
COST
INCLUSION
CRITERIA
POTENTIAL
FUNDING
SOURCES
PSF and/or OTHER
ESTIMATED
BALANCE
2009
1
TBD
Playground Installation
$105,000
3 @ $35,000)
PA
As of 1/09 = $1,845,000
2
TBD
Rink Construction
$20,000
2 @ $10,000)
PA
3
Captain Dodd Park
Sun Shelter
$30,000
ND
4
Numerous
Small Projects
$30,000
SP
5
Burr Oaks Park
Tennis Court Development
$30,000
PA
Revenue = + $250.000
6
TBD
Signap System, Phase III
$40,000
PA
$2,095,000
Sub -Total
$255,000
- $255,000
2010
1
TBD
Playground Installation
$115,000
(3 @ $38,000)
PA
As of 1/10 = $1,840,000
2
Carlson Lake Park
Fishing Pier
$25,000
ND
3
Numerous
Small Projects
$30,000
SP
Revenue = + $200.000
Sub -Total
$170,000
2 040 000
-$170,000
2011
1
TBD
Playground Installation
$115,000
(3 @ $38,000
PA
As of 1/11 = $ 1,870,000
2
TBD
Sun Shelter
$35,000
ND
3
TBD
Small Projects
$35,000
SP
Revenue= + $200.000
Snb-Total
$185,000
$2,070,000
- 185 000
TOTAL $1,635;000
($2,285,000 w/Ac
As of 1/12 = $1,885,000
- Ac uisition = -$650, 000
_ $1,235,000
G:1BudgetlPark & Rec Potential Dev\Park and Rec Potential Projects 2007=2011 BY YEAR 2
Rev.8/25/06
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
#
LOCATION
PROJECT ESTIMATED
DESCRIPTION COST
INCLUSION
CRITERIA
POTENTIAL
FUNDING
SOURCES
PSF and/or OTHER
ESTIMATED
BALANCE
OTHER PROJECTS
Lighting
1
Lexie on-Diffle Fields (6)
$500,000
UG
2
Northview Courts
$95,000
ND
3
Big Goat_
$90,000
PA
4
Ohmann Soccer Fields (3)
$280,000
UG
5
Northview Fields 6-8 3)
$300,000
PA
6
Rahn Courts
$30,000
ND
7
Thresher Fields
129Q 000
UG
Sub -Total
$1,595,000
Park Development
1
Patrick Eagan Phase H (+
TBD
MP
2
Holz Farm Park & Farmstead
$425,000
MP
3
Moonshine Park
$250,000
MP
4
Section 16(Federal Drive)
$200,000
MP
5
Section 11 Thresher South)
$200,000
MP
_
6
Rahn South
150 000
ND
Sub -Total
$800,000
Master Plans
1
Rahn Park South
$25,000
MP
2
Section 16
$20,000
MP.
Sub -Total
$45,000
Park Improvements
1
Northview Courts Construction
$200,000
PA
2
Rahn Courts Construction
$120,000
PA
3
Wandering Walk Trail
$100,000
ND
4
Bur Oaks Trail Paving
$80,000
MP
5
Trail Signage System
$30,000
PA
6
Festival Grounds Irrigation
50 000
ND
Sub -Total
$580,000
Misc.
1
School Site Partnerships
TBD
UG
2
O ortunities
$650,000
AP
[�Acuisitions
TOTALS
$3,020 000
(w/o Ac
G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects 2007-2011 BY YEAR
Rev.8/25/06 • � _
•
•
•
•
Year End
PART 111 PARKS CAPITAL IMPROVEMENT PROGRAM
Cumulative
SUMMARY
Balance
December 31, 2005 Fund
$
Balance
2,310,000
Estimated
Revenues
Appropriations
2006
$
$
330,000
40-0-10-0- -0
Estimated Balance 12-31-06
$
2,240,000
2007 -- 2011 Capital Improvement Program:
2007
$
$
$
300,000
750,000
1,790,000
2008
300,000
245,000
1,845,000
2009
250,000
255,000
1,840 000
2010
200,000
170,000
1,870,000
2011
$
200,000
185,000
1,885,600
2007 -- 2011 CIP Total
$
$
1,250,000
1 605,000
Potential Land Acquisition(s)
$
$
650,000
1,235,000
Agenda Memo
`August 29, 2006 City.Council Workshop
IV. PATRICK EAGAN PARK MASTER PLAN UPDATE.
ACTION TO BE CONSIDERED:
This is an informational update for the City Council based on the work that has been done to date on the
Patrick Eagan Park Master Plan. The Council will be asked to provide direction on the conceptual plans
presented by consultant so that the plans may further developed.
FACTS:
• The development of a master plan for Patrick Eagan Park was part of the Council approved CIP for
2006. In May 2006 the City Council awarded the consulting contract to Hoisington Koegler Group
for the completion of the master plan.
• The primary focus for the consultant was to identify the resources that are contained within the park,
develop a maintenance strategy, define potential opportunities that might be considered by the city in
the short and long term, and help to create a vision that will allow this park to remain natural but
invite pedestrian access and enjoyment.
• . In addition to reviewing the physical inventory of the site the consultants were asked to meet with
various stakeholder groups and host a public meeting to obtain input from interested citizens. To that
end the following, meetings have occurred to date:
o Meeting with Friends of Patrick EaganPark
o Meeting with Capon Art Park Board
o Meeting with Eagan Art House Board
o Multiple meetings with the APrC and the Ad -Hoc sub -committee of the APrC assigned to
work closely with the consultant and staff.
o August 24 public meeting to solicit input from the community. Notices of the public meeting
were mailed directly to all residents immediately surrounding Patrick Eagan Park to ensure
.that they were all aware of the master plan review and were given the opportunity to
comment.
• The meetings provided the consultant with an overview of concerns and desires expressed by each
group, which helped to define the guiding principals to be incorporated into the various conceptual
plans that will be reviewed by the consultant.
• The Council will be asked to respond to the conceptual plans and provide the consultant with specific
direction regarding the plan that will best meet the needs of the community.
• Once the overall conceptual plan for Patrick Eagan Park is identified the consultant will begin the
next phase of the project, which is to formalize the plan and then develop criteria for Council
consideration when property becomes available for purchase.
BACKGROUND/DISCUSSION •
During the evaluation of Patrick Eagan Park there was discussion pertaining to two specific structures that
currently exist within the park. While each continues to serve a specific purpose it may be helpful for the
City Council to become reacquainted with them to better assess their long term viability.
Eagan Art House
• The City of Eagan .purchased the Lillian McCarthy house and the surrounding property to become
part of Patrick Eagan Park. The original intention was to provide for a more formalized entrance to
the park.
• The house was rented for a period of time as a private residence until there was an emerging interest
from a fledgling art association that saw the need to provide a level of art programming in the
community. The partnership with the City originally involved the use of the house in Patrick Eagan
Park since there were no other city facilities that would be able to house this new programming
element.
• The Art House'provides a variety of art classes and art -related events to the community including the
Eagan Art Festival. The Parks and Recreation Department does not offer art -based classes.
• Art House classes had 1,341 registered participants in 2005 and estimated an additional 1,700 people
attended programs, classes and events not using City registration. This is similar to the number of
participants in City preschool programs during the same year. Total recreation program registrations
in 2005 were 25,000.
• The Art house leases the house in Patrick Eagan Park for $1.00 per year. The City provides lawn •
maintenance, snow and ice removal (except for sidewalk to house entrance), trash pick-up, pumping
of septic tanks and general repairs as needed.
• City improvements to the building for the Art House have included: remodeling of the original house
into class room space with an accessible restroom, addition to an accessible ramp, remodeling of
garage into pottery studio, connected City water service, rewired house for kilns, replaced house roof
and constructed a stage for Art House events.
• The City provides clerical management for most Art House class registrations and promotes Art
House classes in the Discover brochure. The cost of the space in the Discover brochure including
mailing is $12,840. The cost of the clerical time required to manage the registrations is approximately
$5,000.
• The City retains 8% of Art House class registration revenues. In 2005 this was $6825.
• The Art House Board has been discussing the possibility of a campaign to solicit funding for future
expansion of the existing building and/or campus in order to expand programming opportunities.
Deerwood House
• The residential structure known as the "Deerwood House" is located within the bounds of Patrick
Eagan Park. Access to the house is from Pilot Knob Road via Deerwood Drive, a City street.
Deerwood Drive is paved east to Denmark Avenue at which point it becomes gravel until its easterly
terminus. The gravel portion of the road also provides access to several homes located along its south
side.
I
• • The house was constructed in 1965. Many features considered innovative and energy efficient for that
time period were incorporated into the design including earth berming along the exterior walls, a low
voltage electrical system, concrete floors intended to retain solar'heat, large banks of south facing
windows and a rock covered tar roof. The house was and continues'to be serviced by a private well
and on-site septic system.
• The property was acquired by the City from Janet Kehne in 1974 (thus the occasional reference to the
" Kehne House" in some files). The intent being to add the five acre parcel to the area of Patrick
Eagan Park, while also providing the City the option of utilizing the structure for some future,
unspecified, programmatic purpose. The most significant portion of the value being the property
itself.
• Soon after the acquisition of the property the City utilized a variety of strategies to maintain a
physical presence on the property. Given the isolated location of the property, there was seen to be a
high potential for vandalism and a need for some minimal activity to ensure proper function of the
house systems. The strategies ranged from City staff living on site during the first several years of
ownership to leasing the house for residential use. The house is currently leased as residence to a
private party. The existing lease is for a six month period that will expire on December 31, 2006.
• Over time the house, and what were considered "cutting edge" design elements, have noticeably
deteriorated. Some never functioned correctly. Considerable staff time and City money has been
expended to make repairs to systems within the house including electrical and heat to keep it
inhabitable. The septic drain field and, on-site well have both required significant repairs. There has
been some water damage due to the earthen berms and the roof is deteriorating. An adjacent
• garage/storage building has deteriorated to .the point of being nearly unusable. The estimated cost of
the,soon to be needed renovations is $50k to '$80k, which does not include the cost of connecting to
City water and sewer.
AD