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11/13/2018 - City Council Special
SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 13, 2018 5:30 P.M. EAGAN ROOM EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. CANVASS ELECTION RESULTS IV. REVIEW OF DANGEROUS DOG ORDINANCE V. 2019-2020 CAPITAL BUDGETS: VEHICLES/EQUIPMENT AND FACILITIES R&R VI. 2019 ENTERPRISE FUND OPERATING BUDGETS VII. OTHER BUSINESS VIII. ADJOURNMENT Agenda Information Memo November 13, 2018 Special City Council Workshop III. CANVASS ELECTION RESULTS Action To Be Considered: To certify the results of the November 6, 2018 Mayor and City Council Election. Facts: Minnesota Statute 205.185 Subd. 3 requires the governing body of a city to certify its election results between the third and tenth day after an election. The results for the Mayor race: Mike Maguire 27,332 votes 98.12% Write-Ins 524 votes 1.88% The results for the City Council race: Gary Hansen 16,083 votes 35.11% Dave Meyer 10,857 votes 23.70% Paul Bakken 18,402 votes 40.17% Write-Ins 466 votes 1.02% Minnesota Statute 204C.36 states that a losing candidate for a municipal election may request a publicly funded recount if the difference between the votes cast for the winning candidate and the losing candidate is less than 0.25%. The difference between the votes cast for the candidates does not meet the threshold for a publically funded recount. Within seven days after the election results are certified, a losing candidate may request a recount. When the difference between the votes cast for the losing candidate and the winning candidate is greater than 0.25%, the candidate who requests the recount is responsible for the City’s recount expenses. Attachments: III-1 Mayor and City Council Election Abstract Abstract of Votes Cast In the Precincts of the City of Eagan State of Minnesota At the State General Election Held Tuesday, November 6, 2018 as compiled from the official returns Precinct Name Voters Registered at 7AM Registered on Election Day Signatures Regular Military Overseas Ballots Federal Absentee Ballots Presidential Absentee Ballots Total Number of Voters Turnout Precinct 1 823 30 491 185 0 0 676 79.25% Precinct 2 2,867 262 1,604 558 2 0 2,164 69.16% Precinct 3 2,054 118 1,102 648 0 0 1,750 80.57% Precinct 4 2,590 217 1,566 473 0 0 2,039 72.64% Precinct 5A 2,828 144 1,631 642 3 0 2,276 76.58% Precinct 5B 2,233 140 1,319 480 0 0 1,799 75.81% Precinct 6A 1,930 171 1,095 499 1 0 1,594 75.87% Precinct 6B 2,691 111 1,481 844 2 0 2,327 83.05% Precinct 7 2,918 148 1,493 894 2 0 2,389 77.92% Precinct 8 2,750 108 1,524 714 1 0 2,238 78.31% Precinct 9A 2,731 150 1,603 533 1 0 2,137 74.18% Precinct 9B 1,133 77 678 300 0 0 978 80.83% Precinct 10 1,672 113 1,045 246 0 0 1,291 72.32% Precinct 11 1,500 88 838 380 0 0 1,218 76.70% Precinct 12 1,330 58 792 316 1 0 1,109 79.90% Precinct 13 2,481 129 1,520 600 1 0 2,121 81.26% Precinct 14 1,876 66 1,152 407 5 0 1,564 80.54% Precinct 15 1,750 101 1,041 466 1 0 1,508 81.47% Precinct 16 2,639 118 1,549 690 0 0 2,239 81.21% Precinct 17 1,927 83 1,167 484 1 0 1,652 82.19% Total 42,723 2,432 24,691 10,359 21 0 35,069 77.66% Candidate P1 P2 P3 P4 P5A P5B P6A P6B P7 P8 P9A P9B P10 P11 P12 P13 P14 P15 P16 P17 Total Mayor Mike Maguire 526 1650 1380 1548 1774 1437 1202 1885 1860 1751 1697 757 986 940 872 1697 1200 1170 1683 1317 27,332 Write-In 10 31 26 26 36 22 33 22 24 26 25 7 16 12 18 32 28 30 69 31 524 P1 P2 P3 P4 P5A P5B P6A P6B P7 P8 P9A P9B P10 P11 P12 P13 P14 P15 P16 P17 Grand Total Council Member Gary Hansen 289 889 797 870 1007 871 703 1183 1047 1063 970 454 549 544 496 1083 757 652 1063 796 16,083 David Meyer 200 726 515 665 691 599 487 636 767 667 655 294 408 382 378 756 462 457 642 470 10,857 Paul Bakken 358 1008 928 951 1140 911 792 1320 1295 1240 1124 515 629 654 606 1171 764 846 1224 926 18,402 Write-In 12 47 19 27 36 14 24 27 21 27 27 5 10 12 31 18 35 11 35 28 466 We, the legally constituted city canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on, and have specified the number of votes for and against each question voted on at the State General Election held on Tuesday, November 6, 2018. As it appears by the returns of the election precincts voting in this election, duly returned to, filed, opened, and canvassed, and now remaining on file in the office of the City of Eagan Clerk. Witness our official signature at the City of Eagan in Dakota County on this 13th day of November 2018. ______________________________________________________________ Member of canvassing board ______________________________________________________________ Member of canvassing board ______________________________________________________________ Member of canvassing board ______________________________________________________________ Member of canvassing board ______________________________________________________________ Member of canvassing board State of Minnesota City of Eagan I, Christina M. Scipioni, Clerk of the City of Eagan, do hereby certify the within and foregoing five pages to be a full and correct copy of the original abstract and return of the votes cast in the City of Eagan State General Election held on Tuesday, November 6, 2018. Witness my hand and official seal of office this 13th day of November, 2018. ___________________________________________ Agenda Information Memo November 13, 2018 Eagan Special City Council Workshop IV. REVIEW OF DANGEROUS DOG ORDINANCE Directions For Consideration: Provide direction to staff regarding changes to the City’s dangerous dog regulations. Facts: At the August 21 Listening Session, residents Nancy Goodman and Beth Iseminger requested a change to the City’s dangerous dog regulations. Specifically, Ms. Goodman and Ms. Iseminger requested the Council review the practice of allowing in-home quarantine for dangerous dogs and consider a limit to the number of dangerous dogs allowed to reside on one property. Per the direction of the Council, staff have reviewed the City’s dangerous dog regulations and surveyed other cities regarding their dangerous dog regulations. Staff’s findings are included in the attached memo. The attached memo outlines the following policy considerations: 1. Should the City limit the number of dangerous dogs allowed to be housed within one property? 2. Should the City require quarantine of dangerous dogs at a kennel, at the dog owner’s expense? 3. Should the City change its requirements for how a dangerous dog must be housed? 4. Does the City Council wish to enact any additional regulations relative to the keeping or dangerous dogs? Attachments: (3) IV-1 Letter from Residents IV-2 Background Memo IV-3 Survey of Comparable Cities August 15, 2018 To: Eagan City Council This letter is about the Eagan Dangerous Dog Ordinance after following an unprovoked dog attack. City Code 10.11 Subd.7 calls for a ten-day in-home quarantine following a bite or an attack to determine whether the dog has rabies. On July 29th 2018 my dog and I were attacked by a dog. Video is on file with the Eagan Police Department and Animal Control. We think the quarantine should be conducted in a safe place off site from where the dog(s) reside. It’s not a safe neighborhood environment and is a liability to the public and our city for a potentially rabid, biting dog to be housed without the city’s control. Any expenses incurred for housing, food and care would be charged back to the dog’s owner. Secondly, this dog owner already has another dog that is deemed dangerous. It was designated dangerous after an unprovoked bite two years ago. Earlier this summer it broke its leash and jumped a woman in the street. Its paws were on her shoulders. Fortunately, it was wearing its muzzle. Obviously these two dogs pose a substantial threat to our neighborhood. We would like to see the Dangerous Dog Ordinance address the issue of having more than one dog deemed dangerous in a single household. This poses an even bigger problem to the residents of the neighborhood and the city. We would like this matter taken up at the listening session on August 21, 2018 prior to the City Council Meeting. Respectfully, Nancy Goodman, 1209 Timbershore Lane Beth Iseminger, 3656 Kolstad Road 3 Memo To: Dianne Miller, Assistant City Administrator From: Christina Scipioni, City Clerk/Administrative Coordinator Date: November 9, 2018 Subject: Dangerous Dog Regulations Per the direction of the City Council, this memo summarizes the City of Eagan’s current dangerous dog regulations, outlines dangerous dog regulations in comparable cities, and provides policy considerations for potential changes to the City’s dangerous dog ordinance. Current State Statute and City Code Dangerous dog regulations are found in State Statute and City Code. Under both, a dangerous dog is defined as a dog that has: 1. Without provocation, inflicted substantial bodily harm on a human being on public or private property; or 2. Killed a domestic animal without provocation while off the owner’s property; or 3. Been found to be potentially dangerous, and after the owner has notice that the dog is potentially dangerous, the dog aggressively bites, attached or endangers the safety of humans or domestic animals. Under State Statute and City Code, owners of dangerous dogs are required to: • Keep the dog in a proper enclosure, which means securely confined indoors, or outside in a locked pen or structure suitable for keeping the animal from escaping. If the dog is outside a proper enclosure, it must be muzzled and restrained by a substantial leash or chain and under the physical restraint by a responsible person. • Place a dangerous dog warning sign on the proper enclosure. • Register the dog with the City annually and pay a $100 registration fee. • Provide the City with proof of a surety bond or liability insurance of at least $300,000 payable to any person injured by the dangerous dog. • Notify the City if the dangerous dog is moved to another jurisdiction. • Notify the City of the death of the dog. • Sterilize the dog. • Implant a microchip in the dog. • If a renter, notify the owner of the property that the dog has been declared dangerous. • Notify any new owners of the dog that the dog has been declared dangerous. After a dog bite on a human has been reported, the owner is required to provide the City with proof of current rabies inoculation and quarantine the dog for 10 days at their home or other “suitable place of confinement.” During the quarantine, the dog must be secured in a proper enclosure. Under City Code, the City may require the dog to be quarantined at a kennel of the Page 2 owner’s choosing, if there is probable cause the owner will violate the quarantine, if the owner has previously violated ordinances related to dog ownership or if the dog was declared dangerous. The owner must contract with the kennel and pay for the associated fees. Authority to Regulate Per the City Attorney, the City Council has the ability to enact dangerous dog regulations that are more restrictive than those in State Statute. The City cannot be less restrictive than State Statute. Additionally, the City cannot enact dog regulations that are based solely on the breed of dog. Dangerous Dog Regulations in Other Cities Animal Control Officer Opstad surveyed 10 comparable cities regarding their dangerous dog regulations. A table of her findings is attached to this memo. Of the 10 cities, six were similar to Eagan in that they adopted the regulations in State Statute and did not enact additional restrictions. Of those with additional restrictions, Apple Valley prohibits dangerous dogs from being kept on residential property; Burnsville requires a locked confinement structure for dangerous dogs; Inver Grove Heights considers a dog potentially dangerous after any bite; and Brooklyn Park requires a fully enclosed kennel. None of the cities surveyed had a limit specific to the number of dangerous dogs allowed to be housed on a property. Bloomington and Brooklyn Park require dangerous dogs to be quarantined at a kennel, with the cost borne by the dog’s owner. The other eight cities allow quarantine at the owner’s home, as long as the owner remains complaint with the quarantine restrictions. The surveyed cities varied slightly in their requirements for housing dangerous dogs. Two cities require a muzzle anytime a dangerous dog is outside, including when it is in a proper enclosure. Apple Valley requires a muzzle unless the dog is in a covered kennel. Brooklyn Park requires a fully enclosed kennel for dangerous dogs. Like Eagan, five of the cities require a muzzle when outside of a proper enclosure, but do not require a muzzle when within a proper enclosure. “Proper enclosure” means securely confined indoors, or outside in a locked pen or structure suitable for keeping the dog from escaping. Policy Questions 1. Should the City limit the number of dangerous dogs allowed to be housed within one property? 2. Should the City require quarantine of dangerous dogs at a kennel, at the dog owner’s expense? 3. Should the City change its requirements for how a dangerous dog must be housed? 4. Does the City Council wish to enact any additional regulations relative to the keeping or dangerous dogs? Dangerous Dog Survey Novmeber 2018 City Limit to number of dangerous dogs at one property Additional Restrictions Quarantine dangerous dogs allowed at home? Requirements for dangerous dogs' outside enclosures Number of Registered Dangerous Dogs Apple Valley None on residential property No dangerous dogs allowed on residential property Yes, with compliance On a leash and muzzled at all times when outside, unless in a covered kennel, still needs muzzle when kenneled 0 Blaine No limit specific to dangerous dogs None Yes, with compliance On a leash and muzzled. When outside in a proper fence enclosure still needs to be muzzled.4 Bloomington No limit specific to dangerous dogs None No, impound required at dog owner's cost Must be muzzled and leashed or on a substantial chain no longer than 6 feet and under the physical restraint of a responsible party 3 Brooklyn Park No limit specific to dangerous dogs Kennel must be fully enclosed No, impound required at dog owner's cost On a leash with muzzle at all times if off property. On property in a kennel with a top on it fully enclosed and dug into the 2 Burnsville No limit specific to dangerous dogs Confinement structure must be locked Yes, with compliance On a leash and muzzled in when outside; can be contained in a proper fence and or enclosure. Still needs to be muzzled.3 Eden Prairie No limit specific to dangerous dogs None Yes, with compliance On a leash muzzled at all times outside property. Can be in a fenced in yard or kennel provided it is sufficient to contain the dog. 2 Inver Grove Heights No limit specific to dangerous dogs $500.00 yearly registration/any bite automatic potential Yes, with compliance On a leash muzzled at all times outside property. Can be in a fenced in yard or kennel provided it is sufficient to contain the dog. 1 Dangerous Dog Survey Novmeber 2018 City Limit to number of dangerous dogs at one property Additional Restrictions Quarantine dangerous dogs allowed at home? Requirements for dangerous dogs' outside enclosures Number of Registered Dangerous Dogs Maple Grove No limit specific to dangerous dogs None Yes, with compliance On a leash muzzled at all times outside property. Can be in a fenced in yard or kennel provided it is sufficient to contain the dog. 3 Minnetonka No limit specific to dangerous dogs None Yes, with compliance On a 4-6 foot leash with muzzle at all times if off property. On property fenced in back yard no invisible fence.5 Woodbury No limit specific to dangerous dogs None Yes, with compliance On a leash muzzled at all times outside property. Can be in a fenced in yard or kennel provided it is sufficient to contain the dog. 1 Agenda Information Memo November 13, 2018 Special City Council Workshop V. 2019-2020 CAPITAL BUDGETS: VEHICLES/EQUIPMENT AND FACILITIES R&R Direction for Consideration: To provide direction to staff regarding the proposed 2019 and 2020 capital expenditures in the following funds: o Equipment Revolving Fund o Fire Apparatus Fund o Facilities Renewal & Replacement (R&R) Fund o PEG Fees o Civic Arena Fund o Cascade Bay Fund o Community Center Fund To direct that the about capital budgets be placed on a future City Council meeting consent agenda for formal ratification, or studied further. Facts: Background A year ago, the City initiated a two-year outlook on budgeting instead of the traditional single-year approach. At that time, staff focused on the 2018 and 2019 operating budgets, and presented only the 2018 capital equipment budgets. Because most of the heavy lifting of the 2019 operating budget was completed last year, the focus this year is on two years’ worth of capital budgets—2019 and 2020. As always when preparing capital improvement plan (CIP) budgets, staff formulates a five-year plan. But instead of concentrating only on the first year of the plan, now the focus is on the first two years. In the past, staff presented capital equipment and renewal/replacement (R&R) budgets to the Council only by way of consent agenda items in December. Beginning this year and every two years going forward, the Council will have the opportunity to review and discuss capital equipment budgets in a workshop setting. An important benefit of the two-year budgeting approach is that both staff and the Council have more time this year to study and evaluate capital equipment budget requests. Going forward, staff will continue to alternate the emphasis from operating budgets one year to capital budgets the next. Scope Capital equipment and R&R purchases are funded by tax levies, enterprise fund user fees, and occasionally on a one-time basis, General Fund balance. Agenda Information Memo November 13, 2018 Special City Council Workshop In previous workshops, the Council has reviewed the 2019 -2023 Public Works (Streets and Utilities) and Parks CIPs. In this workshop, staff seeks direction from the Council on 2019 and 2020 proposed capital purchases from the following funds: Capital projects funds: o Equipment Revolving Fund – funded by annual tax levy with 2% inflation ($1,530,000 in 2019) o Fire Apparatus Fund – funded by flat annual tax levy ($360,000, including debt service) o Facilities Renewal & Replacement Fund – funded by annual tax levy ($235,000 in 2019) o PEG Fees Fund – funded by fees from the cable providers o Cable Franchise Fees Fund – funded by 5% of cable provider revenues Recreation Facility Enterprise Funds – funded by user fees and/or excess General Fund balance o Civic Arena Fund o Aquatic Facility (Cascade Bay) Fund o Community Center Fund Capital Projects Funds The three non-infrastructure capital projects funds that are funded by annual levies are the Equipment Revolving Fund, the Fire Apparatus Fund and the Facilities R&R Fund. A summary by fund of the 2019-2020 revenues and expenditures, and a summary of the three out years 2021-2023 follows: Equipment Fire Facilities Revolving Apparatus R&R Funding source Levy Levy Levy Beginning Balance, 1/1/2019 2,586,292$ 760,534$ 921,089$ 2019-2020 Revenues 3,248,180 249,176 477,000 2019-2020 Expenditures (4,002,800) (650,000) (731,400) Projected Balance, 1/1/2021 1,831,672 359,710 666,689 2021-2023 Revenues 5,115,971 587,104 769,000 2021-2023 Expenditures (5,011,600) (400,000) (844,200) Ending Balance, 12/31/2023 1,936,043$ 546,814$ 591,489$ Equipment Revolving Fund (ERF) The ERF—and a consistent annual levy to this fund—was established more than 20 years ago to smooth out the peaks and valleys of expenditures that naturally occur from year to year when buying large-dollar capital items. This fund is used for vehicles and equipment purchases for all operating departments, except for enterprise funds and large-dollar fire apparatus purchases. Agenda Information Memo November 13, 2018 Special City Council Workshop When vehicles and equipment have reached the end of their useful life under a set of established criteria, they are considered for replacement. Items under consideration are not automatically replaced. The City’s lead mechanic assesses the condition of each unit under consideration. In this year’s review process, several units were deemed to have additional useful life and their replacement has been deferred into future years. The Budget Team also assesses the capacity of the ERF to fund the five-year CIP. Based on its review of the department proposals and available funding, the Budget Team’s proposal contains $4,002,800 in expenditures over 2019-2020. Items of note include: City-wide phone system replacement (2019) $ 170,000 Police mobile radio replacement (2019) 236,500 Police body cameras/storage (2020) 165,000 Fire mobile radio replacement (2020) 100,000 A detailed list of all proposed 2019-2023 ERF purchases is attached. Fire Apparatus Fund The Fire Apparatus Fund and its associated levy were established in 2009. In the original long-range plan, it was determined a fixed levy of $400,000 annually would adequately fund large purchases indefinitely. After further study and due to the consolidation of 5 stations down to 3, the levy has been reduced by 10% to $360,000 annually. Several large fire apparatus purchases have been made since the fund’s inception, most financed by equipment certificates. Currently, the annual debt service for fire trucks is $263,000 for 2019 and $208,000 for 2020; the remainder of the $360,000 annual levy is deposited into the Fire Apparatus Fund. The two items planned for 2019-2020 are: Fire engine (2019) $ 500,000 Mobile command truck refurbish (2020) 150,000 Facilities R&R The Facilities R&R Fund and its levy were established in 1999. The fund is for replacement of roofs, HVAC, lighting, painting and other mechanical or structural maintenance of City Hall/Police, fire stations, Central Maintenance, parks pavilions and other City structures. The fund is also used to pay for special assessments on City-owned property. Significant items planned for 2019-2020 are: Central Park—electronic sign board/logo (2019) $ 42,000 Central Maint—cold storage roof (2019) 100,000 Central Maint—retaining wall replacement (2019) 50,000 Central Maint—noise mitigation (2020) 50,000 Fire Safety Ctr—Emergency Ops chairs/tables (2020) 50,000 A detailed list of all proposed 2019-2023 Facilities R&R purchases is attached. Agenda Information Memo November 13, 2018 Special City Council Workshop Capital expenditures from the following funds are funded by fees: PEG Fees Fund PEG fees are charged to cable customers and are used for “capital” costs related to Public, Educational and Government programming. In addition to funding all non-personnel operating costs of E-TV, PEG fees are used for capital equipment purchases related to the programming. For example, the mobile production van currently under construction and jointly purchased with Burnsville is funded by PEG fees. (The van was included in the 2018 budget.) E-TV items planned for 2019-2020 are: 3 studio camera packages (2019) $ 182,000 Edit suite computers (2019) 59,400 Field cameras (2019) 23,500 E-TV training room enhancements (2019) 21,500 Portable production unit (2020) 60,000 Cable Franchise Fees Fund Cable franchise fees are used to fund the operating costs of the Communications Department in the General Fund, and the personnel costs of E -TV. In addition, other communications-related capital expenditures are funded by franchise fees. The two items planned for 2019-2020 are: HD projector/screen for Council Chambers (2019) $ 22,600 Electronic signboard – Pilot Knob by Arena (2019) 55,000 Recreation Facility Enterprise Funds Civic Arena Fund Annually, $120,200 (roughly 10%) of the Civic Arena’s revenues are set aside into a reserve for R&R to cover replacement of furniture, equipment, and some facility repair and refurbishing. Certain facility costs (e.g., roof replacement) have historically been funded through either the Facilities R&R fund, or one-time transfers of excess fund balance from the General Fund. Notable projects for 2019-2020 include: West arena dehumidification (2019) $ 55,000 West arena dasher boards (2020) 60,000 Cooling tower (2020) 60,000 A detail list of all 2019-2023 Civic Arena capital R&R expenses is attached. Agenda Information Memo November 13, 2018 Special City Council Workshop Aquatic Facility (Cascade Bay) Fund Annually, $89,900 (roughly 8%) of Cascade Bay’s revenues are set aside into a reserve for R&R to cover replacement of equipment and some f acility repair and refurbishment. The major project scheduled for 2019 is: Diamond Brite (pool surface) & coping stones $ 400,000 A detail list of all 2019-2023 Cascade Bay R&R expenses is attached. Community Center Fund Annually, $175,000 (roughly 9%) of the Community Center’s revenues are set aside into a reserve for R&R to cover replacement of equipment and facility repair and refurbishment. Significant replacements and enhancements for 2019-2020 include: Wall divider for Lone Oak Room (2019) $ 122,000 LED interior lights (2019) 80,000 Selectorized weight equipment (2019) 49,000 Energy management software upgrade (2020) 78,000 Six treadmills (2020) 48,000 A detail list of all 2019-2023 Community Center R&R expenses is attached. Attachments: V-1 Equipment Revolving Fund 2019-2023 CIP V-2 Facilities R&R Fund 2019-2023 CIP V-3 Civic Arena R&R 2019-2023 CIP V-4 Cascade Bay R&R 2019-2023 CIP V-5 Community Center R&R 2019-2023 CIP V-6 PowerPoint presentation Vehicles City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 2,586,292 1,864,912 1,831,672 1,619,172 1,441,672Beginning Balance Revenues and Other Fund Sources Revenue 73,720 68,560 20,800 38,800 39,72020% IT's CIP - from Utilities 1,530,000 1,575,900 1,623,100 1,671,700 1,721,851Property taxes 1,603,720 1,644,460 1,643,900 1,710,500 1,761,571Total 4,190,012 3,509,372 3,475,572 3,329,672 3,203,243Total Funds Available 1,603,720 1,644,460 1,643,900 1,710,500 1,761,571Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 03 Information Technology (170,000) 0 0 0 0Replace IPT Phone Handsets & Gateways 03-190021 (107,000) 0 0 0 0Replace Core Switches - LL PD, LL CH, UL CH 03-190022 (46,000) 0 0 0 0New Core Switch - ML PD 03-190023 (41,100) (54,800) (47,900) (47,900) (41,100)`Replace Workgroup Switches 03-190029 (4,500) (4,000) (6,500) (7,500) (7,500)Replace Wireless Access Points 03-190030 00000Cisco 3650 switch - 24 port (Old Fire 3)03-200004 0(41,900) 0 0 0Replace Core Switch - FS2 03-200005 0 (13,600) 0 (13,600) 0New Redundant Wireless Controller 03-200006 0 (15,000) (50,000) (100,000) (150,000)New Virtual Desktop Infrastructure (VDI)-Virtual 03-200007 0(40,000) 0 0 0Replace ESXI Host Servers 03-200008 0 (100,000) 0 0 0Replace SAN 03-200009 0(62,000) 0 0 0Upgrade Laserfiche Software-Rio-Workflow 03-200010 0(11,500) 0 0 0Cisco SX80 Video Conferencing - Fire 2 03-200011 0 0 0 (25,000) 0Replace NAS for Video Surveillance Cameras 03-220006 (368,600) (342,800) (104,400) (194,000) (198,600)Total 05 Finance (45,000) 0 0 0 0JDE Budget Module and Licenses 05-190001 (45,000) 0 0 0 0Total 08 Community Dev: Inspections (28,000) 0 0 0 02006 Chevrolet Truck CN (replace unit 505)08-190002 0 0 (30,000) 0 02009 Ford Escape (replace unit 502)08-200001 0(30,000) 0 0 02008 Ford Escape (replace unit 506)08-200002 Monday, October 22, 2018Page 1 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 0 0 0 (32,000) 02012 Ford Escape (replace unit 501)08-220001 0 0 0 0 (32,000)2013 Chev Truck (replace unti 503)08-230001 (28,000) (30,000) (30,000) (32,000) (32,000)Total 11 Police (72,000) 0 0 0 02 Job assist vehicles replace (supvisor)11-190005 (236,500) (8,600) 0 0 0Mobile radios 11-190006 (132,500) (5,300) 0 0 0Squad car cameras 11-190008 (30,000) 0 0 0 0Lexipol software new 11-190010 (234,000) 0 0 0 06 Job assist vehicles replace (patrol)11-190012 (52,000) 0 0 0 02 Job assist vehicles replace (detective)11-190013 (25,000) 0 0 0 01 Job assist vehicles replace (admin)11-190014 (35,000) 0 0 0 01 JOB ASST. VEHICLE (CSO)11-190015 (50,000) 0 0 0 0POLE CAMERA 11-190016 (58,500) 0 0 0 030 CARBINE REPLACEMENTS 11-190017 0(78,000) 0 0 02 Job assist vehicles replace (patrol)11-200012 0(78,000) 0 0 03 Job assist vehicles replace (detective)11-200013 0(36,000) 0 0 01 Job assist vehicle replace (patrol supervisor)11-200014 0(40,000) 0 0 080 HANDGUNS 11-200015 0 (165,000) 0 0 0Body cameras/storage 11-200022 0 0 (195,000) (234,000) (195,000)5 job assist vehicles replace (patrol)11-210001 0 0 (17,000) 0 02 FORENSIC COMPUTERS 11-210005 0 0 0 (64,000) 016 SWAT tactical vests 11-220001 0 0 (224,000) 0 032 MDC (Squad computers)11-220004 0 0 0 0 (20,800)16 SWAT helmets 11-230001 0 0 0 0 (12,800)16 SWAT ballistic plates 11-230002 0 0 0 0 (36,000)Job Asst vehicle (supervisor)11-230003 0 0 0 0 (52,000)2 Job assist vehicles (detective)11-230004 (925,500) (410,900) (436,000) (298,000) (316,600)Total 12 Fire (15,000) 0 0 0 0Fire hose replace 12-170002 (15,000) 0 0 0 0Replace gas monitors 12-190003 (28,000) 0 0 0 0Water Rescue Equipment Replacement 12-190004 0 (100,000) 0 0 0Mobile Radios replace 12-200001 0(35,000) 0 0 0Ford Expedition (unit 1228) replace 12-200004 0(18,000) 0 0 0Thermal Image cameras (3)12-200006 0 0 (40,000) 0 0Chief 1 Tahoe (replace unit 1207)12-210003 0 0 (75,000) 0 0Hybrid Silverado Rescue (replace unit 1211)12-210004 0 0 (100,000) 0 0Mobile Computer replacement 12-210005 0 0 (18,000) 0 0Thermal Image cameras (3)12-210006 0 0 (30,000) 0 0Hydraulic rescue tool replacement E-1 12-210007 0 0 0 (40,000) 0Battalion Chief 4 Explorer (replace unit 1215)12-220003 0 0 0 (40,000) 0Battalion Chief 6 Explorer (replace unit 1232)12-220004 0 0 0 (45,000) 0Crew Cab Dually trailer (replace unit 1204)12-220005 Monday, October 22, 2018Page 2 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 0 0 0 (40,000) 0Chief 3 Tahoe (replace unit 1225)12-220006 0 0 0 (18,000) 0Thermal Image cameras (3)12-220007 0 0 0 (30,000) 0Hydraulic rescue tool E-20 12-220008 0 0 0 0 (40,000)Chief 2 Tahoe (replace unit 1227)12-230001 0 0 0 0 (18,000)Thermal Image cameras (3)12-230002 0 0 0 0 (30,000)Rescue hydraulic tools E-4 replace 12-230003 0 0 0 0 (40,000)Battalion Chief 5 Explorer (replace unit 1208)12-230004 (58,000) (153,000) (263,000) (213,000) (128,000)Total 21 PW: Engineering 0(33,000) 0 0 0#104 Survey/Traffic Count Vehicle - Full-size Van 21-190001 0(24,000) 0 0 0Inspection vehicle pickup (replace unit 206)21-200002 0 0 (23,000) 0 0Inspection Vehicle SUV replace (replace Unit 106)21-210001 0 0 (23,000) 0 0Inspection - Crossover SUV (replace unti 102)21-210002 0 0 0 (21,000) 0Shared Vehicle - Sedan (replace unit 107)21-220003 0 (57,000) (46,000) (21,000) 0Total 22 PW: Streets (28,000) 0 0 0 04X4 SUV (Replace Unit 109)22-190109 (45,000) 0 0 0 01 Ton Flatbed Pickup with Plow (Replace Unit 115)22-190115 (40,000) 0 0 0 01 Ton Flatbed Pickup with Plow (Replace Unit 116)22-190116 (142,000) 0 0 0 0Trackless Sidewalk Machine (Replace Unit 150)22-191150 (75,000) 0 0 0 0Crash Attenuator (2)22-191151 0 (215,000) 0 0 0Single Axle Dump Truck (Replace Unit 111)22-200111 0(60,000) 0 0 0550 4x4 Dump Truck w/plow (Replace unit 112)22-200112 0 0 (60,000) 0 0550 4x4 Dump Truck w/plow (Replace unit 117)22-210117 0 0 (250,000) 0 0Tandem Axle Dump Truck (Replace unit 120)22-210120 0 0 (60,000) 0 0Skid Steer (Replace unit 140)22-210140 0 0 0 (60,000) 0Skid Steer (Replace unit 118)22-220118 0 0 0 (250,000) 0Tandem Axle Dump Truck (Replace unit 126)22-220126 0 0 0 (60,000) 0350 4x4 Truck w/plow (Replace unit 128)22-220128 0 0 0 (70,000) 0550 Sign Truck (replace unit 129)22-220129 0 0 0 (259,000) 0Loader w/ Blower Attachment (Replace Unit 144)22-220144 0 0 0 0 (80,000)Replace unit 118 22-230002 0 0 0 0 (240,000)Replace unit 110 22-230003 0 0 0 0 (60,000)Replace unti 127 22-230004 (330,000) (275,000) (370,000) (699,000) (380,000)Total 24 Central Svcs Maint. (57,000) 0 0 0 0Floor Cleaner (Replace Unit 403)24-190403 0 0 (24,000) 0 01/2 Ton Pickup (Replace Unit 402)24-200402 (57,000) 0 (24,000) 0 0Total 31 Parks (65,000) 0 0 0 0Ford F-350 (replace unit 318)31-190003 (110,000) 0 0 0 0Toro 5900, 4wd, cab, broom (replace unit 332)31-190004 (43,000) 0 0 0 0Chevy 2500 3/4 ton pick up (replace unit 350)31-190021 Monday, October 22, 2018Page 3 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 (30,000) 0 0 0 0Chev 1500 1/2 t 4x4 (replace unit 305)31-190026 (190,000) 0 0 0 0GMC 6500 (replace unit 315)31-190044 (40,000) 0 0 0 0New 3/4 truck 31-190045 (35,000) 0 0 0 0Zero-turn mower 31-190046 0(60,000) 0 0 0Chevy/K-20 3/4 ton 4x4 (replace unit 311)31-200001 0 (110,000) 0 0 0Tractor JD 5425 (replace unit 321)31-200002 0(35,000) 0 0 0Field Striper Toro (replace unit 341)31-200003 0(30,000) 0 0 0Chev pickup (replace unit 303)31-200015 0(80,000) 0 0 0Multi-deck mower Toro/4700 (replace 327)31-200027 0(12,000) 0 0 0Turf sprayer/Fertilizer spreader 31-200029 0(40,000) 0 0 0Mini Excavator 31-200030 0(12,000) 0 0 0Tandem Trailer 31-200031 0(30,000) 0 0 01/2 Ton 4x4 Ext. Chev 1500 (replace 305)31-200032 0 0 (20,000) 0 0Chevy/Cobalt (replace unit 301)31-210015 0 0 (65,000) 0 0Multi-deck mower Toro/400 (replace 326)31-210020 0 0 (110,000) 0 0Multi-deck mower Toro/5910 (replace 329)31-210021 0 0 (43,000) 0 0Frontmount mower Toro/3280/Cab (replace 334)31-210022 0 0 (35,000) 0 0Morbark M15R chipper (replace unit 344)31-210024 0 0 (25,000) 0 0Turf Sweeper Smithco (21) (replace 347)31-210025 0 0 (30,000) 0 0Dodge (replace unit 302)31-210029 0 0 (210,000) 0 0Tanker Freightliner/M2-106 (replace 312)31-210030 0 0 (45,000) 0 0Ford/F250 3/4 ton 4x4 liftgate (replace 331)31-210031 0 0 0 (110,000) 0Multi-deck mower Toro/5910 (replace 328)31-220001 0 0 0 (43,000) 0Frontmount mower Toro/GM-3280 (replace 335)31-220002 0 0 0 (43,000) 0Frontmount mower Toro/GM 3280 (replace 338)31-220003 0 0 0 (70,000) 0Ford/F350/Plow 1ton 4x4 (replace 308)31-220004 0 0 0 (150,000) 0330 and aerial boom combo 31-220009 0 0 0 (15,000) 0Replace unit 341 31-220010 0 0 0 0 (62,000)Replace unit 313 31-230001 0 0 0 0 (65,000)Replace unit 316 31-230002 0 0 0 0 (43,000)Replace unit 336 31-230003 0 0 0 0 (42,000)New 3/4 ton truck 31-230004 (513,000) (409,000) (583,000) (431,000) (212,000)Total (2,325,100) (1,677,700) (1,856,400) (1,888,000) (1,267,200)Total Expenditures and Uses 1,864,912 1,831,672 1,619,172 1,441,672 1,936,043Ending Balance (721,380) (33,240) (212,500) (177,500) 494,371Change in Fund Balance Monday, October 22, 2018Page 4 R and R City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9336 Facilities R&R Fund Source 2019 2020 2021 2022 2023 921,089 718,989 666,689 657,389 474,089Beginning Balance Revenues and Other Fund Sources Revenue 235,000 242,000 249,000 256,000 264,000Property taxes 235,000 242,000 249,000 256,000 264,000Total 1,156,089 960,989 915,689 913,389 738,089Total Funds Available 235,000 242,000 249,000 256,000 264,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 33 Government Bldgs. (70,000) (70,000) (70,000) (70,000) (70,000)City property assessments 33-140001 (2,000) 0 0 0 0Water heater Blackhawk and Lex Dif 33-190001 (4,800) 0 0 0 0LED parking lot lights replace-Goat Hill 33-190002 (10,000) 0 0 0 0LED parking lot and trail lights Central Park 33-190003 (42,000) 0 0 0 0Central Park electronic sign board/logo 33190004 (8,000) 0 0 0 0 Furnace/AC unit Rahn Activity 33-190004 (700) 0 0 0 0Central Park monument logo 33-190005 (5,000) 0 0 0 0Windows Moonshine Retreat Center 33-190007 (9,000) 0 0 0 0Barn repainting- Holz Farm 33-190008 (3,000) 0 0 0 0LED interior lights-Festival Pavilion 33-190009 (9,000) 0 0 0 0Replace furnace/ac unit #1 33-190010 (2,000) 0 0 0 0Add 4 light control sensors 33-190011 0(50,000) 0 0 0CMF Add noise mitigation 33-190012 (30,000) 0 0 0 0CMF repaint exterior trim 33-190013 (5,100) 0 0 0 0CMF Replace 3 shop drains 33-190014 (18,000) 0 0 0 0CMF Replacement of 8 office windows 33-190015 (6,200) 0 0 0 0CMF Replacement of 28 window sills 33-190016 (27,300) 0 0 0 0CMF Replacement of 21 wood doors 33-190017 (6,000) (6,000) (6,000) 0 0CMF Replace cold storage overhead doors 33-190020 (5,000) (5,000) (5,000) 0 0CMF Replace 2 service doors 33-190021 (2,800) 0 0 0 0City Hall corner monument sign/new logo 33-190031 (6,200) 0 0 0 0CivicCtr Dr/Wescott monument sign/new logo 33-190032 (5,000) 0 0 (5,000) 0City-wide roof inspections 33-190033 Friday, November 2, 2018Page 1 9336 Facilities R&R Fund Source 2019 2020 2021 2022 2023 (100,000) 0 0 0 0CMF cold storage roof 33-190034 (7,000) 0 0 0 0FS 3 waste drain replace 33-190035 (3,000) 0 0 0 0FS3 caulking replace 33-190036 (50,000) 0 0 0 0CMF Retaining Wall replacement 33-190037 0 (6,500) 0 0 0Carpet Moonshine Retreat Center 33-200001 0 (3,000) 0 0 0LED interior light replace-Blackhawk/Ohmann 33-200002 0 (4,800) 0 0 0LED parking lot lights replace-Thomas Lake 33-200004 0(10,000) 0 0 0LED parking lot and trail lights Central Park 33-200005 0 (7,000) 0 0 0FSC caulking replace 33-200008 0 (6,000) 0 0 0LexDif Maint bldg roof 33-200012 0 (6,000) 0 0 0LexDif Recstorage bldg roof 33-200013 0(50,000) 0 0 0FSC/EOC chairs and tables 33-200014 0(25,000) 0 0 0CMF Replace high bay air handler 33-200018 0(45,000) 0 0 0CMF Pressure wash and repaint 33-200019 00(2,500)00Water Heater Ohmann/Northview East 33-210001 00(3,000)00Carnelian bldg roof 33-210002 00(3,000)00LED interior light replace-Thomas Lake/Bridle 33-210003 00(4,800)00LED parking lot light replace-Rahn Athletic 33-210004 00(4,000)00FS3 water heater replace 33-210008 0 0 (160,000) 0 0City Hall A/A1 roof 33-210014 0 0 0 (2,000) 0Water heater Goat/Rahn Athletic 33-220001 0 0 0 (8,300) 0Furnace/AC unit Goat Hill 33-220002 0 0 0 (4,000) 0LED interior light replace- Northview 3 bldgs 33-220003 0 0 0 (2,000) 0FS1 weather stripping replace 33-220008 0 0 0 (8,000) (8,000)FS4 10 ceiling fans replace 33-220009 0 0 0 (140,000) 0CMF A roof 33-220015 0 0 0 (200,000) 0CMF C metal roof 33-220016 0000(2,000)Water heater Moonshine/Central Park 33-230001 0000(8,300)Furnace/AC unit Art House 33-230002 0000(8,300)Furnace/AC unit Sky Hill 33-230003 0 0 0 0 (40,000)FSC carpet replace 33-230005 0000(3,000)FS3 furnace replace 33-230006 0000(5,000)Well #3 33-230008 0000(2,000)FS4 building automation system update 33-230009 (437,100) (294,300) (258,300) (439,300) (146,600)Total (437,100) (294,300) (258,300) (439,300) (146,600)Total Expenditures and Uses 718,989 666,689 657,389 474,089 591,489Ending Balance (202,100) (52,300) (9,300) (183,300) 117,400Change in Fund Balance Friday, November 2, 2018Page 2 R and R City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru RnR Civic Arena Source 2019 2020 2021 2022 2023 532,000 528,700 435,700 543,700 639,700Beginning Balance Revenues and Other Fund Sources Revenue 120,200 120,000 120,000 120,000 120,000CA revenue for R&R 120,200 120,000 120,000 120,000 120,000Total 652,200 648,700 555,700 663,700 759,700Total Funds Available 120,200 120,000 120,000 120,000 120,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 9221 Civic Arena (15,000) 0 0 0 0office equipment-desks West Arena 9221-190001 (14,000) 0 0 0 0Mezzanine tables West Arena 9221-190002 (55,000) 0 0 0 0West dehumidification 9221-190004 (10,000) 0 0 0 0Man lift 9221-190005 (8,000) 0 0 0 0Walk behind Floor Scrubber 9221-190006 (8,000) 0 0 0 0Community Room furniture 9221-190007 (8,500) 0 0 0 0Ice Resurfacer batteries East Arena 9221-190008 (5,000) 0 0 0 0Arena softball equipment 9221-190009 0 (3,000) 0 0 0Ice Machine West Arena 9221-200001 0(60,000) 0 0 0Dasher Boards/glass West Arena 9221-200002 0(12,000) 0 0 0Industrial washer/dryer West Arena 9221-200003 0 (8,000) 0 0 0Water softeners West Arena 9221-200004 0(25,000) 0 0 0Infrared heaters West Arena 9221-200005 0 (8,000) 0 0 0Ice Edger West Arena 9221-200006 0(60,000) 0 0 0Cooling tower 9221-200008 0(30,000) 0 0 0Water heaters (3)9221-200009 0 (3,000) 0 0 0Single Disc Floor Scrubber 9221-200010 0 (4,000) 0 0 0Ki- Vac Power sprayer 9221-200011 0 0 (12,000) 0 0Vending Machines 9221-210001 0 0 0 (15,000) 0Training equipment- training rooms West Arena 9221-220001 0 0 0 (3,500) 0Freezer 1 9221-220002 0 0 0 (5,500) 0Rental Skates 9221-220003 0000(4,000)Battery Charger West Arena 9221-230001 Friday, October 26, 2018Page 1 RnR Civic Arena Source 2019 2020 2021 2022 2023 0 0 0 0 (25,000)Theater lights West Arena 9221-230002 0000(3,500)Battery Charger East Arena 9221-230003 0 0 0 0 (60,000)Dasher Boards/glass East Arena 9221-230004 0000(8,500)Resurfacer Batteries 9221-230005 0000(3,500)Freezer 2 9221-230006 0000(6,000)Mezz A/V equipment 9221-230007 (123,500) (213,000) (12,000) (24,000) (110,500)Total (123,500) (213,000) (12,000) (24,000) (110,500)Total Expenditures and Uses 528,700 435,700 543,700 639,700 649,200Ending Balance (3,300) (93,000) 108,000 96,000 9,500Change in Fund Balance Friday, October 26, 2018Page 2 R and R City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru RnR Cascade Bay Source 2019 2020 2021 2022 2023 1,741,000 1,262,500 1,294,200 1,356,900 1,420,700Beginning Balance Revenues and Other Fund Sources Revenue 89,900 89,900 90,000 90,000 90,000CB revenue for R&R 89,900 89,900 90,000 90,000 90,000Total 1,830,900 1,352,400 1,384,200 1,446,900 1,510,700Total Funds Available 89,900 89,900 90,000 90,000 90,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 9222 Cascade Bay (4,000) 0 0 0 0Walk in Freezer (concession building)9222-190001 (4,000) 0 0 0 0Walk in Refrigerator (concessions building)9222-190002 (21,000) 0 0 0 0Turnstiles9222-190003 (14,000) 0 0 0 0HVAC system (admin building)9222-190004 (300,000) 0 0 0 0Diamond brite and coping stones 9222-190007 (100,000) 0 0 0 0Coping Stones 9222-190008 (4,000) 0 0 0 0HVAC equipment – Bathhouse 9222-190011 (3,000) 0 0 0 0Counter Tops-Cabinets 9222-190013 (3,800) 0 0 0 0Room Heaters 9222-190022 (6,400) 0 0 0 0Lounge (40) $160 9222-190025 (20,000) 0 0 0 0Irrigation Control System 9222-190026 (3,000) 0 0 0 0Walk Behind Lawn Mower 9222-190027 (4,000) 0 0 0 0Rope and Netting 9222-190028 (2,000) 0 0 0 0Mini golf pumps 9222-190029 (10,000) 0 0 0 0Dividers in bathhouse 9222-190030 (9,000) 0 0 0 0Video security system 9222-190031 (52,000) 0 0 0 0Funbrellas9222-190032 (2,000) 0 0 0 0Cabinets in changing rooms 9222-190033 (2,000) 0 0 0 0Refrigerator/Freezer combo in staff lounge 9222-190034 (4,200) 0 0 0 0Perfect Fry concession equipment 9222-190036 0 (7,000) 0 0 0Turbo Chef Oven 9222-200001 0(20,000) 0 0 0Air Conditioning (conc.)9222-200002 0(10,000) 0 0 0Mini Golf carpet 9222-200015 Friday, October 26, 2018Page 1 RnR Cascade Bay Source 2019 2020 2021 2022 2023 0 (2,000) 0 0 0Mobile heated cabinet 9222-200016 0 (4,200) 0 0 0Perfect Fry for concessions 9222-200023 0(15,000) 0 0 0Drains9222-200024 00(5,600)00Cbreeze costume 9222-210001 00(4,000)00Mini Golf rock-cover/waterfall 9222-210002 00(3,000)00Portable hand washing sink 9222-210003 00(3,000)00Portable Fridge 9222-210004 00(3,000)00Golf Start Snack 9222-210005 00(4,200)00Perfect fry 9222-210006 00(2,500)00Grill9222-210007 00(2,000)00Guard CH Air 9222-210008 0 0 0 (20,000) 0Flooring changing rooms 9222-220002 0 0 0 (3,700) 0Awning over lockers 9222-220003 0 0 0 (2,500) 0Shed9222-220004 (568,400) (58,200) (27,300) (26,200) 0Total (568,400) (58,200) (27,300) (26,200) 0Total Expenditures and Uses 1,262,500 1,294,200 1,356,900 1,420,700 1,510,700Ending Balance (478,500) 31,700 62,700 63,800 90,000Change in Fund Balance Friday, October 26, 2018Page 2 R and R City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru RnR Community Center Source 2019 2020 2021 2022 2023 1,401,900 1,185,800 1,091,000 833,700 932,200Beginning Balance Revenues and Other Fund Sources Revenue 175,000 175,000 175,000 175,000 175,000CC revenue for R&R 175,000 175,000 175,000 175,000 175,000Total 1,576,900 1,360,800 1,266,000 1,008,700 1,107,200Total Funds Available 175,000 175,000 175,000 175,000 175,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 9223 Community Center (2,500) 0 0 0 0Burnisher #1 9223-190001 (2,500) 0 0 0 0Burnisher #2 9223-190002 (3,000) 0 0 0 0Brewer-Bunn 9223-190004 (2,000) 0 0 0 0Menu Board 9223-190005 (49,000) 0 0 0 0Selectorized Weight Equipment 9223-190007 (3,000) 0 0 0 0Ceiling Fans (12)9223-190008 (8,000) 0 0 0 0Carpet-Offices 9223-190009 (2,400) 0 0 0 0Pull Extractor 9223-190010 (2,500) 0 0 0 0Floor buffer 9223-190011 (10,600) 0 0 0 0AUDIO SYSTEM-PERFORMANCE STUDIO 9223-190012 (15,000) 0 0 0 0CARPET-ECVB 9223-190013 (14,000) 0 0 0 0RUBBER-FITNESS CENTER 9223-190014 (9,000) 0 0 0 0CARPET-LOCKER ROOMS 9223-190016 (3,500) 0 0 0 0TVs9223-190018 (24,000) 0 0 0 0Free Weight Equipment 9223-190020 (2,500) 0 0 0 0BOOSTER HEATER 9223-190021 (10,000) 0 0 0 0Chairs-Outdoor original set (250)9223-190022 (20,000) 0 0 0 0Security Cameras (12)/recorder/monitor 9223-190024 (5,000) 0 0 0 0Variable Frequency Drives (3)9223-190025 (80,000) 0 0 0 0REMAINING LED INTERIOR LIGHTS 9223-190041 (122,000) 0 0 0 0Wall Divider for Lone Oak Room, etc 9223-190043 (600) 0 0 0 0Carpet Spot Cleaner 9223-190044 0(21,500) 0 0 0Bikes-Lifecyle Spin (15)9223-200002 Friday, October 26, 2018Page 1 RnR Community Center Source 2019 2020 2021 2022 2023 0(28,500) 0 0 0Ellipticals-Octane (8)9223-200003 0(48,000) 0 0 0Treadmills-Life fitness (6)9223-200005 0 (4,050) 0 0 0REACH IN REFRIDGERATOR 9223-200006 0 (4,050) 0 0 0REACH IN FREEZER 9223-200007 0 (6,000) 0 0 0DISPLAY COOLER 9223-200008 0 (8,000) 0 0 0WALK IN COOLER 9223-200009 0(11,000) 0 0 0WARMING OVENS (4)9223-200010 0 (8,400) 0 0 0DISHWASHER9223-200012 0(15,000) 0 0 0CARPET-BLAST 9223-200015 0(30,000) 0 0 0Carpet-Fitness/Stretching Area 9223-200016 0(78,000) 0 0 0Energy Mgmt Software Upgrade 9223-200017 0 (2,300) 0 0 0TENSABARRIERS (16)9223-200034 0 (5,000) 0 0 0Preschool Open Play Equipment 9223-200045 00(7,000)00Sewage Extractor Pumps (2)9223-210003 00(4,000)00Carpet-Front Desk Area 9223-210005 0 0 (35,000) 0 0Wood-Oasis 9223-210006 0 0 (43,000) 0 0Banquet Audio System 9223-210007 00(4,000)00Tables-Bistro 9223-210008 0 0 (15,500) 0 0Rider Floor Scrubber 9223-210009 0 0 (16,500) 0 0Bikes - expresso upright (3)9223-210010 00(4,000)00Kaizen Restroom Cleaner 9223-210011 0 0 (50,000) 0 0Treadmills-Woodway (5)9223-210012 0 0 (150,000) 0 0The Blast Playspace 9223-210015 00(7,000)00Replace the caulking and brick repair 9223-210016 0 0 (10,000) 0 0Atrium/Oaks Repair 9223-210017 0 0 (13,500) 0 0Life fitness powermill (2)9223-210021 0 0 (20,000) 0 0ECC Atrium/Oaks wood repair 9223-210028 0 0 (48,000) 0 0Humidifiers (4)9223-210029 00(4,800)00Circ motors (4)9223-210044 0 0 0 (8,600) 0Bikes - life fitness recumbent (3)9223-220002 0 0 0 (13,700) 0Wood - Oaks dance floor 9223-220003 0 0 0 (8,000) 0VCT/Vinyl-Atrium/Fitness 9223-220004 0 0 0 (20,000) 0Window Shades-Oaks 9223-220015 0 0 0 (7,000) 0Window Shades-Gym 9223-220016 0 0 0 (15,000) 0SCREENS-DROP DOWN IN OAKS (3)9223-220036 0 0 0 (1,200) 0WET/DRY VAC W/ SCOOP 9223-220037 0 0 0 (3,000) 0AIREX STRETCHING MATS (30)9223-220041 0 0 0 0 (135,000)Chiller 9223-230001 0 0 0 0 (250,000)Roof 9223-230002 0 0 0 0 (12,000)CARPET EXTRACTOR 9223-230003 0 0 0 0 (120,000)AHU SUPPLY/RETURN MOTORS (4)9223-230004 0 0 0 0 (58,000)Treadmills - woodway (5)9223-230005 0000(5,000)FIREPLACE-ATRIUM 9223-230006 Friday, October 26, 2018Page 2 RnR Community Center Source 2019 2020 2021 2022 2023 0000(5,000)FIREPLACE-LONE OAK ROOM 9223-230007 0000(6,500)WATER HEATER (A)9223-230008 0000(9,000)WATER SOFTENER (2)9223-230009 0000(8,500)POND FOUNTAIN 9223-230010 0000(5,000)STORAGE SHED IN RECEIVING 9223-230011 0000(5,600)ICE MAKER 9223-230012 0 0 0 0 (23,000)INDOOR TRACK 9223-230013 0 0 0 0 (13,000)Nusteps (2)9223-230043 0 0 0 0 (11,000)OCTANE LATERAL X (2)9223-230044 0 0 0 0 (32,000)TABLES-OVAL (50)9223-230045 0 0 0 0 (33,000)TABLES-RECTANGULAR (90)9223-230046 (391,100) (269,800) (432,300) (76,500) (731,600)Total (391,100) (269,800) (432,300) (76,500) (731,600)Total Expenditures and Uses 1,185,800 1,091,000 833,700 932,200 375,600Ending Balance (216,100) (94,800) (257,300) 98,500 (556,600)Change in Fund Balance Friday, October 26, 2018Page 3 2019-2020 Capital Budgets Vehicles & Equipment and Facilities R&R Scope •Capital Projects Funds •Equipment Revolving •Fire Apparatus •Facilities Renewal & Replacement (R&R) •PEG Fees •Cable Franchise Fees •Recreation Facility Enterprise Funds •Civic Arena •Cascade Bay •Community Center Levy -supported Capital Funds Equipment Revolving Fire Apparatus Facilities R&R Beginning Bal, 1/1/2019 $ 2,586,292 $ 760,534 $ 921,089 2019-2020 Revenues 3,248,180 249,176 477,000 2019-2020 Expenditures (4,002,800)(650,000)(731,400) Projected Bal, 1/1/2021 1,831,675 359,710 666,689 2021-2023 Revenues 5,115,971 587,104 769,000 2021-2023 Expenditures (5,011,600)(400,000)(844,200) Ending Bal, 12/31/2023 $ 1,936,043 $ 546,814 $ 591,489 Equipment Revolving Fund –notable items Year Item Cost 2019 City-wide phone system replacement $ 170,000 2019 Police mobile radio replacement 236,500 2020 Police body cameras/data storage 165,000 2020 Fire mobile radio replacement 100,000 Fire Apparatus Fund –all items Year Item Cost 2019 Fire engine $ 500,000 2020 Mobile command truck refurbishment 150,000 Facilities R&R Fund –notable items Year Item Cost 2019 Central Park –electronic sign board/logo $ 42,000 2019 Central Maint Facility –cold storage roof 100,000 2019 Central Maint Facility –retaining wall replacement 50,000 2020 Central Maint Facility –noise mitigation 50,000 2020 Fire mobile radio replacement 50,000 PEG Fees Fund –notable items Year Item Cost 2019 3 studio camera packages $ 182,000 2019 Edit suite computers 59,400 2019 Field cameras 23,500 2019 E-TV training room enhancements 21,500 2020 Portable production unit 60,000 Cable Franchise Fees Fund –all items Year Item Cost 2019 HD projector/screen for Council Chambers $ 22,600 2019 Electronic signboard –on Pilot Knob by Arena 55,000 Civic Arena Fund –notable items Year Item Cost 2019 West arena –dehumidification $ 55,000 2020 West arena –dasher boards 60,000 2020 Cooling tower 60,000 Cascade Bay Fund –notable item Year Item Cost 2019 Diamond Brite (pool surface) and coping stones $ 400,000 Community Center Fund –notable items Year Item Cost 2019 Wall divider for Lone Oak Room $ 122,000 2019 LED interior lights 80,000 2019 Selectorized weight equipment 49,000 2020 Energy management software upgrade 78,000 2020 6 treadmills 48,000 Agenda Information Memo November 13, 2018 Special City Council Workshop VI. 2019 ENTERPRISE AND SPECIAL REVENUE OPERATING FUND BUDGETS Direction For Consideration: To provide direction to staff regarding the proposed 2019 fund budgets for: ENTERPRISE FUNDS: o Public Utilities (Water, Sanitary Sewer, Street Lighting, Storm Drainage and Water Quality) o Civic Arena o Cascade Bay o Community Center o AccessEagan/Fiber Infrastructure SPECIAL REVENUE FUND o E‐TV To direct that the budgets be placed on a future City Council meeting Consent Agenda for formal ratification, or studied further. Facts: GENERAL INFORMATION By definition, enterprise funds are established to account for self‐supporting activities with revenues primarily from user fees at rates set by the City Council. The 2019 budget is the second year of the 2‐year 2018‐2019 budget cycle. Staff responsible for these budgets will be available at the meeting to expand on policy issues and respond to questions. The 2019 budget highlights and line items for each operating budget were presented to the City Council as part of the 2‐year budget at the October 10, 2017 workshop. Approval of the 2018 Budgets occurred at the December 5, 2017 City Council meeting. The Budget Team—City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Assistant Finance Director Feldman—met with the responsible budget managers to review and discuss the respective budget proposals and operating issues in 2017 for the 2‐ year cycle. Modifications to the 2019 budget were solicited from the following responsible budget managers. Changes are noted below: o Public Utilities Budgets ‐ Public Works Director Matthys, Transportation Operations Engineer Plath, Utilities Superintendent Eaton, and Water Resources Manager Macbeth o Civic Arena and Cascade Bay ‐ Parks and Recreation Director Pimental, Facilities Manager Vaughan Agenda Information Memo November 13, 2018 Special City Council Workshop o Community Center ‐ Parks and Recreation Director Pimental, Assistant Parks and Recreation Director Flewellen o AccessEagan ‐ IT Manager Cook o E‐TV – E‐TV Studio Supervisor McIntee PUBLIC UTILITIES (Water, Sanitary Sewer, Street Lighting, Storm Drainage and Water Quality) The Public Utilities Fund budgets note a net cash outflow of $4.41 million in 2019. The higher than usual outflow amounts are from the increased capital improvement costs in the Public Utilities budgets. Capital expenditures by nature can result in large fluctuations in expenditures from year to year. We anticipate these fluctuations and plan for them accordingly. Modifications in the original 2019 budget (as presented in December 2017) occurred in the following categories: ‐ Personal service expense decreased $34,600, which is mostly due to departures in senior level staffing and replacement hires beginning at a lower pay level. ‐ MCES Sanitary Sewer Charges increased $92,600 from the original estimate made when preparing the 2019 budget in 2017. The City participates in an annual utilities rate survey by AE2S, an engineering consulting firm. In the 2017 survey, Eagan’s combined rates for water, wastewater and stormwater ranked 3rd lowest among the 27 Twin Cities metro communities responding to the survey. Survey results for 2018 are not yet available. User rates for the utilities are approved annually with the Fee Schedule adoption in December. An internal rate study of utilities rates based on Springsted’s 20‐year model has been completed. The following rate increases are proposed as a result of our study: o Water: 5.00 % o Sanitary sewer: 3.15 % o Street lighting: 3.50 % o Storm drainage/water quality: 1.74 % CIVIC ARENA The Council will be asked to adopt all rates when the City‐wide fee schedule is adopted in December. These rates include an increase a $5 increase in the prime‐time and non‐ prime hourly ice rates. There are no modifications made to the 2019 Budget being presented tonight in comparison to what was presented in December of 2017. Agenda Information Memo November 13, 2018 Special City Council Workshop CASCADE BAY Total attendance for the facility amounts to just over 2.2 million patrons since its inception. In 2017, attendance count for the year totaled 118,501. In 2018 the attendance increased to 120,767. The facility’s best year was in 2001 with 168,109 patrons. Actual results for 2018 were up approximately $110,000 from 2017 and was higher than budgeted. The increase in admission rates by $1 led to the increase in comparison to the attendance. There are no modifications made to the 2019 Budget being presented tonight in comparison to what was presented in December of 2017. COMMUNITY CENTER The Community Center continues to serve Eagan’s residents and businesses as a fitness center and event and meeting facility. From the Community Center’s inception, it was recognized that fee revenues from operations would be insufficient to cover operating expenses. The budget has always been balanced by way of a transfer of antenna lease revenues from the Public Utilities fund. The 2019 budget calls for utilization of $378,000 of antenna lease revenue. This is less than 20% of the proposed Community Center budgets for each year. The 2019 levy for the Community Center bonds, which is excluded from the operating budget, is about $1.1 million. The bonds will be paid off in 2021. Modifications in the original 2019 budget (as presented in December 2017) occurred in the following categories: ‐ Personal service expense decreased $48,900, which is due to a couple of departures of senior pay levels. The restructuring of one position’s responsibilities and the hiring of replacements at lessor levels of pay led to the savings. ‐ An electric vehicle charging station for visiting and members is proposed and is programmed to increase Capital outlay expenses by $36,000. ACCESSEAGAN/FIBER INFRASTRUCTURE Expenditures continue to exceed revenue for AccessEagan operations. To date, the City Council has approved and committed a $3.61 million investment. Based on the 2018 and 2019 budgets, the cash balance is anticipated to be $126,600 at the end of the 2019 budget cycle. There are no modifications made to the 2019 Budget being presented tonight in comparison to what was presented in December of 2017. Agenda Information Memo November 13, 2018 Special City Council Workshop E‐TV The proposed E‐TV operational budgets are mostly status quo except for significant capital investments. Modifications in the original 2019 budget (as presented in December 2017) occurred for Personal service expense and decreased $6,000. This was primarily due to the departure and replacement of the Studio Supervisor who began at a lower pay level than his predecessor was at when he departed. Attachments: (2) VI‐1 2017 Metro Utility Rate Survey Results VI‐2 2019 Enterprise Fund and the E‐TV Special Revenue Fund Budgets MINNEAPOLIS/ST. PAUL METRO AREA Maple Grove, MN $29.50 Farmington, MN $37.40 Eagan, MN $39.22 Spring Lake Park, MN $42.56 Eden Prairie, MN $43.34 Oakdale, MN $43.62 Shakopee, MN $43.98 Ramsey, MN $44.68 Plymouth, MN $46.33 Anoka, MN $48.40 Mounds View, MN $48.65 Fridley, MN $56.56 Inver Grove Heights, MN $58.67 Hopkins, MN $58.95 Minnetonka, MN $59.05 Victoria, MN $59.56 Forest Lake, MN $59.70 Columbia Heights, MN $61.17 Savage, MN $62.83 Falcon Heights, MN $66.25 Arden Hills, MN $68.25 Robbinsdale, MN $69.35 Golden Valley, MN $71.90 Waconia, MN $73.43 Minneapolis, MN $78.47 Mahtomedi, MN $79.50 Medina, MN $83.75 $0.00 $30.00 $60.00 $90.00 49 www,ae2s.com I www.ae2snexus.com Cn, v[igh 2o1i © AE2S - All Rights Reserved $120.00 $150.00 Sanitary Street Storm Water Quality Revenues: Service charges 5,621,300$ 7,442,500$ 769,450$ 1,028,000$ 1,542,000$ 16,403,250$ Connection permits 8,000 8,000 - - - 16,000 Meter sales 40,000 - - - - 40,000 Other 16,000 19,000 3,500 - 35,000 73,500 Total revenues 5,685,300$ 7,469,500$ 772,950$ 1,028,000$ 1,577,000$ 16,532,750$ Operating Expenses: Personal services 2,035,300 792,600 11,000 131,400 529,400 3,499,700 Supplies, repairs, maint. 553,200 153,500 - 12,100 50,600 769,400 Other services & charges 1,905,500 368,700 612,300 311,200 173,200 3,370,900 Merchandise for resale 21,300 - - - - 21,300 Transfers Out 774,500 368,200 38,100 25,400 73,000 1,279,200 MCES disposal charges - 5,594,600 - - - 5,594,600 Total operating expenses*5,289,800$ 7,277,600$ 661,400$ 480,100$ 826,200$ 14,535,100$ Net operating cash inflow(outflow) 395,500 191,900 111,550 547,900 750,800 1,997,650 Capital 3,371,800 1,151,000 42,500 143,000 3,157,000 7,865,300 *Excluding depreciation expense Other non-departmental revenues: Interest income 355,000 Connection charges 250,000 Antenna lease revenue (excludes ECC allocation 810,500 Other 40,100 Total - non-dept revenue 1,455,600 Net cash inflow (outflow)(4,412,050)$ Public Utilities Fund 2019 Budget Revenue and Expense Summary Water Sewer Lighting Drainage TOTALS 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Group Sales 270,266$ 286,349$ 261,500$ 279,300$ 285,800$ Concessions 47,699 38,569 47,600 51,000 51,000 Merchandise Sales 9,582 8,886 9,400 10,000 10,000 Vending 18,053 14,475 17,800 18,000 18,500 Rental 725,024 761,982 732,700 741,400 768,400 Other 58,657 149,983 20,000 25,000 28,000 Total Revenues 1,129,281 1,260,244 1,089,000 1,124,700 1,161,700 Expenses Personal Services 556,670$ 574,501$ 578,500$ 588,500$ 617,800$ Parts & Supplies 51,519 50,677 60,800 62,900 66,100 Cost of Concession Sales 37,274 39,038 40,000 40,000 45,000 Services & Other Charges 275,780 275,126 286,900 287,500 297,600 Total Expenses 921,243 939,342 966,200 978,900 1,026,500 Operating Surplus/Deficit 208,038$ 320,902$ 122,800$ 145,800$ 135,200$ Non‐Operating Expenses Capital/Reserve for Renewal & Replacement 142,322 282,731 122,100 145,800 135,200 Debt Service Payments (27,190) 25,014 700 ‐ ‐ Total Expenses/Non‐Op Disbursements 1,036,375$ 1,247,087$ 1,089,000$ 1,124,700$ 1,161,700$ Civic Arena Fund 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Daily Admissions/Season Pass 809,412$ 824,839$ 716,800$ 746,600$ 756,400$ Group Sales 107,741 130,573 122,000 131,000 134,000 Concessions 247,062 257,678 220,000 240,000 245,000 Classes / Camps 16,233 17,114 17,000 18,000 20,000 Merchandise Sales 16,507 17,870 17,000 17,000 19,000 Vending 75 ‐ ‐ ‐ ‐ Rental 11,476 11,729 12,000 15,500 16,700 Interest 6,504 7,402 ‐ ‐ ‐ Marketing Revenue ‐ ‐ 4,000 2,000 4,000 Other 3,380 4,241 400 ‐ ‐ Total Revenues 1,218,390 1,271,446 1,109,200 1,170,100 1,195,100 Expenses Personal Services 605,758$ 632,539$ 631,800$ 674,600$ 699,100$ Parts & Supplies 85,699 73,297 87,800 95,600 99,900 Cost of Concession Sales 122,310 123,673 95,000 99,600 100,000 Services & Other Charges 148,382 166,001 179,000 204,400 200,200 Total Expenses 962,149 995,510 993,600 1,074,200 1,099,200 Operating Surplus/Deficit 256,241$ 275,936$ 115,600$ 95,900$ 95,900$ Non‐Operating Expenses Capital Outlay 14,360 3,116 4,000 6,000 6,000 Reserve for Renewal & Replacement 89,400 89,900 92,000 89,900 89,900 Total Expenses/Non‐Op Disbursements 1,065,909$ 1,088,526$ 1,089,600$ 1,170,100$ 1,195,100$ Aquatic Facility (Cascade Bay) Fund 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Personal Trainers 47,981$ 61,264$ 50,000$ 63,000$ 65,000$ Equipment Rental 21,797 32,829 25,000 33,000 35,000 Parks/Rec Programming 22,791 12,276 23,000 15,000 16,000 Concessions/Vending/Merchandise Sales 76,972 75,288 75,300 75,000 78,000 Group Sales 51,102 54,385 50,000 55,000 57,000 Daily Admissions 91,257 99,445 92,000 104,000 107,000 Memberships 651,493 709,266 685,000 735,000 750,000 Room & Facility Rentals 332,374 307,259 331,500 332,000 347,000 Contract Revenue 101,111 125,841 100,000 120,000 125,000 ECVB Rent 15,214 15,200 15,000 15,000 15,000 Other 110,619 97,004 63,000 50,000 50,000 Total Revenues 1,522,711 1,590,057 1,509,800 1,597,000 1,645,000 Other Financing Sources Antenna Lease Revenues 284,710 356,071 376,000 349,100 378,000 Total Revenues/Other Financing Sources 1,807,421$ 1,946,128$ 1,885,800$ 1,946,100$ 2,023,000$ Expenses Personal Services 1,147,290$ 1,229,843$ 1,269,400$ 1,292,600$ 1,308,300$ Parts & Supplies 52,965 62,067 60,300 61,100 64,500 Services & Other Charges 356,155 348,990 363,600 360,100 370,900 Cost of Merchandise Sales 39,744 39,346 35,000 40,000 41,000 Capital Outlay 25,663 310,235 14,700 17,300 50,400 Total Operating Expenses 1,621,817 1,990,481 1,743,000 1,771,100 1,835,100 Reserve for Renewal & Replacement 158,000 221,800 147,000 175,000 175,000 Total Operating Expenses and R&R 1,779,817$ 2,212,281$ 1,890,000$ 1,946,100$ 2,010,100$ Debt Service ‐‐ voter‐approved tax levy 1,049,603 1,043,938 1,066,800 1,056,300 1,041,100 Eagan Community Center Fund 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Fiber Lease 18,284$ 33,585$ 75,700$ 63,800$ 34,800$ Rental 14,522 17,049 24,400 77,600 103,300 Investment Income ‐ ‐ ‐ ‐ ‐ Other 17,572 60,645 ‐ ‐ ‐ Total Revenues 50,378 111,279 100,100 141,400 138,100 Expenses Personal Services 115,165$ 118,985$ 123,700$ 128,600$ 144,700$ Parts & Supplies 750 1,063 2,900 2,900 2,900 Services & Other Charges 45,636 54,758 139,900 195,200 146,700 Total Expenses 161,551 174,806 266,500 326,700 294,300 Non‐Operating Activity Transfer In 350,000 250,000 ‐ ‐ ‐ Capital Outlay 8,492 1,114 9,200 11,100 6,000 Project ‐ Contract 1,990 3,349 190,000 115,000 115,000 Total Capital 10,482 4,463 199,200 126,100 121,000 Fiber Infrastructure (AccessEagan) 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues PEG fees 373,058$ 376,129$ 375,000$ 380,000$ 380,000$ City Contribution ‐ Cable Franchise Fees 371,528 345,311 417,200 429,700 441,500 Other Charges 55,557 45,429 40,000 40,000 40,000 Total Revenues 800,143 766,869 832,200 849,700 861,500 Expenditures Personal Services 368,779$ 340,916$ 411,700$ 418,400$ 430,200$ Parts & Supplies 23,418 31,050 33,900 39,600 40,200 Services & Other Charges 108,723 120,069 137,400 124,400 133,500 Capital 100,544 154,706 24,900 591,700 273,200 Total Expenses 601,464 646,741 607,900 1,174,100 877,100 Expenditure ‐ type PEG 229,923 301,428 187,400 744,400 435,600 Non‐PEG 371,541 345,313 417,200 429,700 441,500 Total Capital 601,464 646,741 604,600 1,174,100 877,100 Retained (used) PEG Fees from Balance 143,135 74,701 187,600 (364,400) (55,600) E‐TV 2018‐19 Budget Revenues, Expenses and Other Disbursements