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12/05/2018 - City Council Regular
AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING DECEMBER 4, 2018 6:30 P.M. I.ROLL CALL AND PLEDGE OF ALLEGIANCE II.ADOPT AGENDA III.RECOGNITIONS AND PRESENTATIONS A.RECOGNIZE Lane Wegener and Dale Ronning American Public Works Association – Minnesota Chapter Engineering Technician/Field Personnel Award IV.CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A.APPROVE MINUTES B.PERSONNEL ITEMS C.APPROVE Check Registers D.APPROVE Contracts E.APPROVE Resolution directing the City Clerk to issue 2019 alcohol license renewals upon licensees’ submission of renewal documents and fees F.APPROVE Resolution designating 2019 Precincts and Polling Places G.APPROVE Final Payment, Contract 18-10, 2018 Trail & Parking Lot Improvements H.APPROVE a Wetland Replacement Plan for Dakota County Lone Oak Road/ Lexington Avenue Intersection (County Project 26-52, City Project 1251) I.Item removed J.APPROVE Final Subdivision – Viking Lakes 3rd Addition K.APPROVE 2019-2023 Vehicles, Equipment and Facilities R&R Capital Improvement Plans and 2019 budgets L.SCHEDULE Public Hearing date for December 18, 2018 to consider the 2019 Fee Schedule M.APPROVE 2019 Enterprise Fund budgets for Public Utilities (Water, Sewer, Street Lighting, Storm Drainage/Water Quality) Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure N.APPROVE 2019 Special Revenue Fund budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF), Revolving Loan Fund, Cable TV Franchise Fees Fund, E-TV Fund and Cedar Grove Parking Garage Fund O.ADOPT 2019 Eagan Convention and Visitors Bureau (ECVB) budget P.AMEND 2018 Eagan Community Center Budget to allow for emergency repair of pond wall Q.AMEND the 2018 General Fund Budget totaling $61,100 for minor equipment and services V.PUBLIC HEARINGS A.PROPOSED 2019 Budget and Property Tax Levy B.VACATE Public Drainage & Utility Easements on Lot 1, Block 1, Prowire Addition and APPROVE Final Subdivision – Prowire 2nd Addition VI. OLD BUSINESS A. ORDINANCE AMENDMENT- Alternative Energy Systems - An Ordinance Amendment to Chapter 11, Section 11.70, regarding Alternative Energy Systems VII. NEW BUSINESS A. CONDITIONAL USE PERMIT- Marks’s Towing/ Mark Bonstrom - A Conditional Use Permit to allow outdoor storage of impounded/accident vehicles and tractors and trailers at 3659 Kennebec Drive B. INTERIM USE PERMIT- Country Inn Suites Park & Ride - An Interim Use Permit to allow off-site airport parking at 2900 Lone Oak Parkway VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. ADJOURNMENT Memo To: Honorable Mayor and City Council Members From: City Administrator Osberg Date: November 30, 2018 Subject: Agenda Information for December 4, 2018 City Council Meeting ADOPT AGENDA After approval is given to the December 4, 2018 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 4, 2018 Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. American Public Works Association – MN Chapter Engineering Technician/ Field Personnel of the Year - Dale Ronning and Lane Wegener Facts: The Minnesota chapter of the American Public Works Association (APWA-MN) annually recognizes outstanding Public Works professionals as part of a Fall Conference. The 2018 Fall Conference was held November 15 and 16 at the Earl Browne Center in Brooklyn Center. A new award was added this year to recognize the important contributions of the Engineering Technicians and other Field Personnel to the efforts of the public works industry. The initial offering of the Engineering Technical/Field Personnel of the Year award by APWA-MN was presented to Dale Ronning and Lane Wegener of the City of Eagan as a co-award. Lane and Dale have worked side by side in Eagan for nearly thirty years within Engineering, originally as engineering aides and technicians and over the past XX years as Project Coordinators. While they are both unique individuals, their professional careers are so connected, and they work so well together, that the applicant requested that the nomination be considered jointly. Dale and Lane are true professionals, taking ownership of all their projects, and being proud of the work that is accomplished. They are responsible for contract and project management of millions of dollars of CIP and private development infrastructure work that spans a variety of public improvements; publicly-built, privately-built, County, State, streets, utilities, water resources, parks, and most with multiple and varied stakeholders. Dale and Lane are respected by everyone they work with; contractors, residents, consulting engineers, developers, outside agencies’ staff, and other City departments. They also are valuable in mentoring other City Engineering staff with less experience. The City of Eagan is fortunate to have had Lane and Dale on staff all of these years. This is a well-deserved recognition and it is appropriate that we celebrate it accordingly. Attachments (0) Agenda Information Memo December 4, 2018 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of November 13, 2018 Special City Council meeting, and November 20, 2018 regular City Council meeting, as presented or modified. Attachments: (2) CA-1 November 13, 2018 Special City Council Minutes CA-2 November 20, 2018 City Council Minutes MINUTES SPECIAL CITY COUNCIL MEETING NOVEMBER 13, 2018 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Parks and Recreation Director Pimental, City Clerk Scipioni, Animal Control Officer Opstad, Assistant Finance Director Feldman, Public Works Director Matthys, and Police Chief New. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye: 5 Nay: 0 VISITORS TO BE HEARD There were no visitors to be heard. CANVASS ELECTION RESULTS City Administrator Osberg introduced the item noting the action before the Council is to certify the results of the November 6, 2018 Mayor and City Council election. Osberg provided the details of the election. Councilmember Fields moved, Councilmember Tilley seconded the motion to certify the results of the November 6, 2018 Mayor and City Council Election. Aye: 3 Nay: 0 (Bakken and Hansen abstained) REVIEW OF DANGEROUS DOG ORDINANCE City Administrator Osberg introduced the item noting at the August 21st Listening Session, several residents requested a change to the City’s dangerous dog regulations. Specifically, they requested the Council review the practice of allowing in-home quarantine for dangerous dogs and consider a limit to the number of dangerous dogs allowed to reside on one property. City Clerk Scipioni walked through the background information. Mayor Maguire opened the public comment. Beth Iseminger, 3656 Kolstad Road, encouraged the Council to consider the quarantine of a dangerous dog to be outside of the home at a kennel, and to limit the number of dangerous dogs to be housed with one property to one dog. Police Chief New provided additional information and was available for questions. The Council discussed the ordinance. Special City Council Minutes November 13, 2018 Page 2 The Council discussed the policy questions and provided the following direction: 1) Should the City limit the number of dangerous dogs allowed to be housed within one property? It was the consensus of the Council not to change the ordinance. 2) Should the City require quarantine of dangerous dogs at a kennel, at the dog owner’s expense? It was the consensus of the Council not to change the ordinance. 3) Should the City change its requirements for how a dangerous dog must be housed? It was the consensus of the Council not to change the ordinance. 4) Does the City Council wish to enact any additional regulations relative to the keeping of dangerous dogs? It was the consensus of the Council not to change the ordinance. 2019-2020 CAPITAL BUDGETS: VEHICLES/EQUIPMENT AND FACILITIES R&R City Administrator Osberg introduced the item noting a year ago, the City initiated a two-year outlook on budgets. At that time, staff focused on the 2018 and 2019 operating budgets, and presented only the 2018 capital equipment budgets. Because most of the 2019 operating budget was completed last year, the focus this year is on two years’ worth of capital budgets for 2019 and 2020. Assistant Finance Director Feldman provided additional background information and walked through the highlights of the 2019 and 2020 capital budgets. Feldman noted in the past, staff presented capital equipment and renewal/replacement (R&R) budgets to the Council in December. Beginning this year, and every two years going forward, the Council will have the opportunity to review and discuss capital equipment budgets in a workshop setting. The Council discussed the 2019-2020 capital budgets: Vehicles/Equipment and Facilities R&R. Staff was available for question. The Council directed the 2019-2020 Capital Expenditures Funds: Equipment Revolving, Fire Apparatus, Facilities Renewal & Replacement (R&R), PEG Fees, Civic Arena, Cascade Bay, and Community Center to be included on a future City Council meeting consent agenda for formal consideration. 2019 ENTERPRISE FUND OPERATING BUDGETS City Administrator Osberg introduced the item noting the 2019 budget is the second year of the 2-year 2018-2019 budget cycle. Before the Council tonight is the modifications to the 2019 budget. Assistant Finance Director Feldman walked through the changes to the 2019 Enterprise Fund Operating budgets. The Council directed the 2019 Enterprise and Special Operating Fund Budgets to be included on a future City Council meeting consent agenda for formal consideration. OTHER BUSINESS There was no other business to be heard. Special City Council Minutes November 13, 2018 Page 3 ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 6:55 p.m. Aye: 5 Nay: 0 ______________ Date _______ Mayor _______ City Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 20, 2018 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmember Bakken, Fields, and Hansen. Councilmember Tilley arrived at 6:10 p.m. A regular meeting of the Eagan City Council was held on Tuesday, November 20, 2018 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Parks and Recreation Director Pimental, Community Development Director Hutmacher, City Planner Ridley, Finance Director Pepper, Police Chief New, Communications Marketing Specialist Couillard, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATION There was no recognitions and presentation. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the consent agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of November 5, 2018 regular City Council meeting, as presented or modified. B. There were no Personnel Items. C. It was recommended to ratify the check registers dated November 2 and 9, 2018. D. It was recommended to approve the ordinary and customary contracts with AVI Systems, Crossroads Church, Noel Productions and Dakota County Library. E. It was recommended to approve Change Order #5 for Project 18-06, Police Department and City Hall Renovation. F. It was recommended to approve a Final Plat to create one lot located at 3321 Mike Collins Drive. G. It was recommended to approve a resolution to accept donations from Waterous and Magellan Pipeline Company. H. It was recommended to approve the final payment for Contract 17-19 (Cedar Grove Area Entrance Monuments) in the amount of $66,390.85 to Pember Companies, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. I. It was recommended to approve the final payment for Contract 18-13 (2018 Well Rehabilitations – Water System Improvements) in the amount of $43,860.00 to Keys Well City Council Meeting Minutes November 20, 2018 2 page Drilling Company, and accept the improvements for perpetual City maintenance subject to warranty provisions. J. It was recommended to approve the final payment for Contract 18-23 (Beverly Drive Street Improvements) in the amount of $258,958.32 to Pember Companies, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. K. It was recommended to approve the final payment for Contract 18-26 (2018 Citywide Storm Sewer Repair) in the amount of $87,503.56 to Ryan Contracting Company, and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to approve the plans and specifications for Contract 19-02 (Lexington/Diffley Reservoir Maintenance & Repair) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, December 4, 2018 at 3419 Coachman Point, Eagan, Minnesota. M. It was recommended to approve a Joint Powers Agreement with the Dakota County Transportation Department for Project 1339 (Diffley Road/Braddock Trail – Intersection Improvements) and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to approve a Joint Powers Agreement through December 31, 2021, with Dakota County Soil and Water Conservation District (SWCD) for Technical Services for conservation projects and authorize the Mayor and City Clerk to execute all related documents. O. It was recommended to appoint Redpath and Company as the auditor of the City’s annual financial statements for the years 2018, 2019 and 2020. P. It was recommended to approve Change Order Number 2 to the Gerling and Associates contract for a mobile production truck and approve Change Order Number 2 to the AVI Systems, Inc. contract for installation of truck equipment. PUBLIC HEARINGS There were no recognitions and presentations. OLD BUSINESS Comprehensive Guide Plan Amendment, Preliminary Planned Development, Rezoning And Preliminary Subdivision – Lexington Flats / MWF Properties City Administrator Osberg introduced the item noting there are four items for the Council to consider a Comprehensive Guide Plan Amendment to change the land use designation from O/S (Office/Service) and l-1 (Limited Industrial) to HD (High Density residential) upon 1.26 acres located at 2977, 2981, 2985, and 2935 Lexington Avenue, a Preliminary Planned Development to allow a 4-story 50-unit multi-family residential development, a Rezoning from T, Transitional and l-1, Limited Industrial to PD, Planned Development, and a Preliminary Subdivision to create two lots upon approximately 16 acres. City Attorney Dougherty walked through the procedural items for consideration. City Planner Ridley gave a staff report and provided a site map. Chris Stokka, MWF Properties, was available for questions. The Council discussed the request. City Council Meeting Minutes November 20, 2018 3 page Mayor Maguire opened the public comment. There being no public comment he turned the meeting back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to implement a Comprehensive Guide Plan Amendment to change the land use designation from O/S (Office/Service) and l-1 (Limited Industrial) to HD (High Density residential) upon approximately 1.26 acres located at 2977, 2981, 2985 and 2935 Lexington Avenue, northwest of the intersection of Lexington Avenue and Lone Oak Road. Aye: 5 Nay: 0 Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Preliminary Planned Development to allow a 4-story 50-unit multi-family residential development upon approximately 1.26 acres located north of Lone Oak Road and west of Lexington Avenue, subject to the following conditions: Aye: 5 Nay: 0 1. A Preliminary Planned Development Agreement shall be executed and recorded against the property at the Dakota County Recorder’s office. The Preliminary PD Agreement shall contain the following plans. • Preliminary Site Plan • Preliminary Building Elevation Plans • Preliminary Landscape Plan • Preliminary Site Lighting Plan 2. A Final Planned Development Agreement shall be required prior to issuance of a Building Permit. The following plans are required for the Final Planned Development Agreement and shall be consistent with the Preliminary Planned Development and conditions of Preliminary Planned Development approval. • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Lighting Plan Platting 3. The property shall be platted. Airport Noise 4. The applicant shall utilize sound attenuation construction standards sufficient to achieve an interior sound level reduction of at least 19 dBA. Mechanical Screening 5. Any physical screens for mechanical equipment shall be visually integrated with the principal structure in terms of materials, color, shape and size. With primarily masonry exterior finish to the building, a wood screening material for mechanical units is not acceptable. All screens shall City Council Meeting Minutes November 20, 2018 4 page be at least as tall as the mechanical equipment itself and extend down to the top of curb, unless a sight line analysis is provided that shows compliance with the Code. Address Numbers 6. Building address numbers hall be installed consistent with the provisions of Section 2.78 of City Code. Landscaping and Tree Preservation 7. Prior to issuance of a Building Permit, the applicant shall submit documentation to the City showing Dakota County’s consent to landscaping within the right-of-way. Documentation also shall be provided indicating maintenance responsibility for the landscaped areas. 8. Prior to issuance of a building permit, the applicant shall submit documentation to the City showing the adjacent property owner’s consent to landscaping in this area, documentation also should be provided indicating maintenance responsibility for the new landscaped areas upon Lot 2. 9. The applicant shall continue to work with staff to refine the overall planting plan, to reflect realistic size and placement of plant materials for the Final Landscape Plan. 10. The applicant shall fulfill tree mitigation requirements through the installation of twenty-one (21) Category A trees and cash payment of $15,360.00. 11. The applicant shall ensure the survival of preserved trees via: a. Performance Guarantee payment of $650.00, and b. Protection of the tree’s critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater. 12. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Grading 13. All retaining walls 4 feet tall and taller shall be engineered and require a separate Building Permit. 14. The applicant shall enter into an encroachment agreement for any retaining wall located in a drainage and utility easement, in a form acceptable to the City Attorney. 15. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing City Council Meeting Minutes November 20, 2018 5 page stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Storm Drainage 16. The storm sewer outlet to pond DP-12 shall be designed and constructed to reduce the potential for erosion in a manner acceptable to the City Engineer. The applicant shall meet the City’s Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1” Volume Control of the site’s proposed impervious surface area and any other disturbed soils that are not remediated following an approved Soil Management Strategy. 17. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide detailed Soil Management Strategies in the plan set for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation, sod, permanent seeding or plant materials, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non-compacted soil conditions in the top 12” of soil with greater than 5% soil organic matter content and less than 200 psi of soil compaction in the top 12” of topsoil, to comply with City Volume Control requirements. These graphical details and notes on soil protection/restoration shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.) and shall specify estimated quantities of soil ripping area and volume of compost to be imported and incorporated. Prior to receiving a Certificate of Occupancy for any affected construction, Soil Management Strategy implementation documentation (e.g. haul tickets, representative on-site soil samples, compaction testing and soil organic content test results) shall be provided to City Water Resources staff to verify approved soil management strategy compliance. 18. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide to the City a minimum of two soil boring logs within the footprint of any proposed infiltration area, extending a minimum of 10’ below the bottom of the proposed infiltration feature with continuous sampling, to evaluate and ensure suitability for infiltration, including depth to saturated soils. If the soil boring logs indicate incompatibility of existing sub-soil permeability, or shallow groundwater conflict, with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met for the mitigated impervious drainage area, to the satisfaction of the City Engineer. 19. During infiltration system over-excavation/sub-soil work, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that practice area sub-soils are suitable for a saturated condition infiltration rate of 0.9-inch per hour (based on 0.45-inch per hour design rate with safety factor) or greater (but less than 8.0-inch per hour). If the sub-soil infiltration rates are less than 0.9-inch per hour (or greater than 8.0-inch per hour), the applicant shall immediately notify the City Engineer and revise the volume control practice(s) design and construction as necessary (e.g. over-excavation/soil-amendment depth, etc.) to City Council Meeting Minutes November 20, 2018 6 page ensure volume control requirements are fully met. Documentation shall be provided to the City within 48-hours after infiltration testing. The applicant shall ensure that the City Water Resources staff is provided 24-hour advance notice of the occurrence of infiltration verifications and also provided notice prior to any excavation and/or soil backfilling within the infiltration practices, to arrange for inspections. 20. The applicant shall clarify underground stormwater infiltration system details, including that a) no geosynthetic fabric will be installed below the chambers, with the exception of any isolator row and the sides and top of the underground system, b) sub-soils shall have appropriate composition and minimal compaction to ensure adequate infiltration capability; c) no limestone material is allowed beneath, between or immediately on top of the chamber system, d) 10-inch minimum diameter inspection ports will be provided on all chamber rows, and e) physical access via manhole will be provided to the isolator row for inspection and maintenance. 21. The applicant shall provide adequately sized pre-treatment structure (e.g. 4-foot minimum depth sump, 5-foot minimum diameter, with floatable skimmer hood, etc.) at, or immediately upstream of, any stormwater infiltration facility inlet to provide for effective capture and easily- accessible cleanout of fine-sand sized particles and floatable pollutants. Pre-treatment structures shall be accessible by appropriate maintenance equipment. Details shall be included in applicable plan sheet(s) using Eagan Standard Detail Plate E231. 22. Prior to proceeding with land disturbing activity, the applicant shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 23. Before the city returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall demonstrate that all stormwater management practices are performing as intended and shall provide the City Engineer as-built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sump(s), pipe galleries, etc.), including soil loosening & amendment prior to landscaping, conform to design and/or construction plans, as approved by the City. As-built volumes shall be provided for the pond and infiltration basin. Video of final inspection of clean underground pipe gallery system and contributing stormsewer shall be provided to the City Engineer. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. Utilities 24. The applicant shall pay all associated costs to install the sewer and/or water service if performed under the Lexington Avenue/Lone Oak Road street improvement project. 25. The applicant shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. City Council Meeting Minutes November 20, 2018 7 page 26. All well and septic systems within the development shall be abandoned in accordance with City and County standards. Fiber to the Premises 27. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant shall provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development shall include the installation of fiber optic cable in its construction plans at the time of Building Permit. 28. This development shall be designed to support broadband and fiber optic telecommunications networks. The applicant shall provide a plan to be approved by staff including development- owned vault(s) at an entry point(s) to the premises and a conduit system to provide fiber optic to all buildings in the development. The conduit system shall utilize a multi-partitioned inner duct system, or other comparable means, to accommodate multiple fiber optic service providers in the future. Parks and Recreation 29. The applicant shall satisfy park and trail dedications through cash dedication, payable at the time of Building Permit at the rates then in effect. For multi-family development, the 2018 fee for park dedication is $3,475 per unit, and for trail dedication is $258 per unit. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Rezoning from T, Transitional and l-1, Limited Industrial to PD, Planned Development, upon approximately 1.26 acres located north of Lone Oak Road and west of Lexington Avenue. Aye: 5 Nay: 0 Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a Preliminary Subdivision to create two lots upon approximately 16 acres located north of Lone Oak Road and west of Lexington Avneue. Aye: 5 Nay: 0 NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire wished everyone a happy and safe Thanksgiving. City Council Meeting Minutes November 20, 2018 8 page VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 6:55 p.m. Aye: 5 Nay: 0 _______ Date ______ Mayor _______ City Clerk Agenda Information Memo December 4, 2018 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1. Action To Be Considered: Approve the recruitment and selection of six full time Fire Fighters to begin employment in 2019. Facts: The 2019 Budget includes the request to hire six additional full time Fire Fighters Staff are requesting to commence the recruitment and selection process prior to the new year This initial process will be posted internally If an insufficient amount of internal applicants, staff will immediately post externally Tentative Start Date is planned for March 4, 2019 Attachments: (0) Agenda Information Memo December 4, 2018 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated November 16, as presented. Attachments: (1) CC-1 Check register dated November 16, 2018 11/15/2018City of Eagan 16:26:03R55CKR2 LOGIS102V 1Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 201971 11/15/2018 145722 DAK CTY DRUG TASK FORCE-JAMES GABRIEL 7,940.00 BUY FUND REPLENISH 287092 111318 9695.1030.611/15/2018 Buy Fund-Drug Task Force Dakota Co Drug Task Force 7,940.00 201972 11/16/2018 139117 ABM ONSITE SERVICES-MIDWEST INC. 3,056.65 CUSTODIAL-NOV18 287349 13050185 3316.653711/15/2018 Janitorial Service Police 3,413.50 CUSTODIAL-NOV18 287349 13050185 3315.653711/15/2018 Janitorial Service City Hall 1,413.55 CUSTODIAL-NOV18 287349 13050185 3313.653711/15/2018 Janitorial Service Fire Buildings 1,497.94 CUSTODIAL-NOV18 287349 13050185 3314.653711/15/2018 Janitorial Service Central Maintenance 858.74 CUSTODIAL-NOV18 287349 13050185 6101.653711/15/2018 Janitorial Service Water -Administration 10,240.38 201973 11/16/2018 148039 AERATION INDUSTRIES INTERNATIONAL 192.00 AERATION BEARING REPAIRS 287093 0156684 6520.623211/15/2018 Small Equipment Repair Parts Basin Mgmt-Aeration 192.00 201974 11/16/2018 119926 AHLMAN'S SPORTING GOODS 2,800.00 WEAPON SIGHTS 287185 126514 1104.667011/15/2018 Other Equipment Patrolling/Traffic 10,696.00 CARBINE REPLACEMENT 287185 126514 3511.668011/15/2018 Mobile Equipment Equip Rev Fd-Dept 11 13,496.00 201975 11/16/2018 101396 ALEX AIR APPARATUS, INC. 145.00 COMPRESSOR REPAIR 287094 INV-38068 1225.623011/15/2018 Repair/Maintenance Supplies-Ge Fire / EMS Equipment 145.00 201976 11/16/2018 151329 ALL FURNITURE 891.00 ALL FURNITURE RENTAL NOV18 287106 41020 5045.666011/15/2018 Office Furnishings & Equipment Temporary Office/Moving Expens 200.00 ALL FURNITURE, TRAILER NOV 18 287107 41019 5045.631011/15/2018 Professional Services-General Temporary Office/Moving Expens 1,091.00 201977 11/16/2018 121779 APPLE VALLEY, CITY OF (R) 869.31 Q3 2018 HIDTA OT REIMBURSEMENT 287322 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 869.31 201978 11/16/2018 144673 ARCADE ELECTRIC 65.96 SUPPLIES FOR TVS 287286 10403 6603.623011/15/2018 Repair/Maintenance Supplies-Ge Building Repair & Maint. 368.00 LABOR FOR TVS 287286 10403 6603.653511/15/2018 Other Contractual Services Building Repair & Maint. 212.11 ELECTRICAL REPAIR 287338 10404 3313.653511/15/2018 Other Contractual Services Fire Buildings 646.07 11/29/18 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 2Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 201979 11/16/2018 121083 ASPEN MILLS Continued... 82.38 UNIFORMS- SCOTT 287095 226073 1221.622411/15/2018 Clothing/Personal Equipment Administration-Fire 82.38 201980 11/16/2018 101609 ASPEN WASTE 321.52 WASTE REMOVAL 287096 S1322047-110118 6603.653911/15/2018 Waste Removal/Sanitation Servi Building Repair & Maint. 321.52 201981 11/16/2018 115432 AUDIOVISUAL, INC. 3,607.23 EAGAN ROOM CHARACTER GENERATOR 287287 88585672 9701.664011/15/2018 Machinery/Equipment PEG-eligible 3,607.23 201982 11/16/2018 152932 BARRIER WAREHOUSE 2,355.00 TENSBARRIERS 287097 17015 6834.667011/15/2018 Other Equipment Capital Replacement 2,355.00 201983 11/16/2018 100397 BATTERIES PLUS 31.98 BATTERIES 287186 026-P7882410 6162.623011/15/2018 Repair/Maintenance Supplies-Ge Meter Reading 31.98 201984 11/16/2018 100016 BAUER BUILT 492.32 UNIT30005 287098 180238926 9001.141511/15/2018 Inventory - Parts General Fund 209.88 UNIT 204 287099 180238927 9001.141511/15/2018 Inventory - Parts General Fund 482.32 UNIT 203 287100 180239245 9001.141511/15/2018 Inventory - Parts General Fund 571.52 UNIT 229 287101 180239484 9001.141511/15/2018 Inventory - Parts General Fund 584.28 SQUAD TIRES INV.287102 180235221 9001.141511/15/2018 Inventory - Parts General Fund 2,340.32 201985 11/16/2018 143108 BLOOMINGTON, CITY OF 735.00 BAC T TESTING 287103 1800283 6149.632311/15/2018 Testing Services Water Sampling/Testing 735.00 201986 11/16/2018 121444 BLUE CROSS AND BLUE SHIELD OF MINNESOTA 57,747.30 HEALTH INSURANCE - DEC 18 287195 181102110605 9592.201711/15/2018 Ded Payable-Insurance BCBS Benefit Accrual 274,532.76 HEALTH INSURANCE - DEC18 287195 181102110605 9592.615111/15/2018 Health Insurance Benefit Accrual 332,280.06 201987 11/16/2018 102077 BOLKS, STEPHANIE 15.00 TRAINING LUNCH 287196 101118 1105.647611/15/2018 Conferences/Meetings/Training Investigation/Crime Prevention 15.00 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 3Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 201988 11/16/2018 131767 BOLTON & MENK INC.Continued... 4,474.00 ASHBURY LS REHAB 287187 0225065 6239.6630 P129911/15/2018 Other Improvements Lift Station Maintenanc/Repair 4,474.00 201989 11/16/2018 100024 BRAUN INTERTEC 6,600.00 BRAUN INTERTEC, TESTING 287104 B147505 5041.631011/15/2018 Professional Services-General Phase 1-PD,Garage,&Traing room 4,423.00 TESTING THRU 10/26/18 287105 B149134 8293.671311/15/2018 Project - Outside Engineering P1293 Beverly Dr/Commers Dr ex 5,679.50 BRAUN INTERTEC, TESTING 287108 B144305 5041.631011/15/2018 Professional Services-General Phase 1-PD,Garage,&Traing room 1,931.00 BRAUN INTERTEC, PH 1 TESTING 287109 B142090 5041.631011/15/2018 Professional Services-General Phase 1-PD,Garage,&Traing room 18,633.50 201990 11/16/2018 153001 BRYCE STENZEL 248.32 BRYCE STENZEL-HIGH TEA 287119 11052018 3078.653511/15/2018 Other Contractual Services Senior Citizens 248.32 201991 11/16/2018 100025 BSN SPORTS 1,261.02 BALLFIELD SUPPLIES 287288 903495132 3118.625111/15/2018 Athletic Field Supplies Athletic Field Mtn/Setup 1,261.02 201992 11/16/2018 115820 BUDGET EXTERIORS 103.25 BUILDING PERMIT REFUND 287120 150905 0801.408511/15/2018 Building General & Admn-Protective Insp 2.00 BUILDING PERMIT 287120 150905 9001.219511/15/2018 Due to State - Permit Surcharg General Fund 105.25 201993 11/16/2018 100027 BURNSVILLE, CITY OF 3,381.10 JPA UTILITY - 3RD QTR 287121 2018-00000017 6201.453011/15/2018 Sanitary Sewer Service Charges San Sewer-Administration 4,559.62 JPA UTILITY - 3RD QTR 287121 2018-00000017 6201.450511/15/2018 Water Sales San Sewer-Administration 7,940.72 201994 11/16/2018 100027 BURNSVILLE, CITY OF 380.00 CONLON CONSULTING ENGINEER 287337 2018-00000008 9701.668011/15/2018 Mobile Equipment PEG-eligible 380.00 201995 11/16/2018 129152 BURNSVILLE, CITY OF (R) 1,577.09 Q3 2018 HIDTA OT REIMBURSEMENT 287323 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 1,577.09 201996 11/16/2018 126289 CBIZ BENEFITS & INSURANCE SERVICES INC. 169.69 CBIZ FEES 287122 3097 1001.653511/15/2018 Other Contractual Services General/Admn-Human Resources 169.69 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 4Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 201996 11/16/2018 126289 CBIZ BENEFITS & INSURANCE SERVICES INC.Continued... 201997 11/16/2018 128578 CDW GOVERNMENT INC. 109.63 REPLACEMENT MONITOR-MCINTEE 287110 60675 9701.666011/15/2018 Office Furnishings & Equipment PEG-eligible 109.63 201998 11/16/2018 101652 CEMSTONE PRODUCT CO. 113.40 AMENITY REPAIRS 287111 418714 3104.625211/15/2018 Parks & Play Area Supplies Site Amenity Installation 1,083.00 CIP-BENCH PADS 287112 C1983402 2852.676211/15/2018 Special Features/Furnishings General Park Site Improvmts 353.00 HAWTHORNE SIDEWALK REPAIR 287188 C1984134 2221.625511/15/2018 Street Repair Supplies Sidewalk Trail Maintenance 1,549.40 201999 11/16/2018 142846 CENTURYLINK 141.08 287339 612E12-8187409- NOV18 6101.634711/15/2018 Telephone Service & Line Charg Water -Administration 135.74 COMM LINE BTWN TRMNT PLANTS 287340 612E06-1331048- NOV18 6101.635211/15/2018 Telephone Circuits Water -Administration 423.24 287341 612E12-1089411- NOV18 6101.634711/15/2018 Telephone Service & Line Charg Water -Administration 141.08 287342 612E12-0825197- NOV18 6101.634711/15/2018 Telephone Service & Line Charg Water -Administration 547.74 OAK POND LIFT STATION 287343 612E06-3878017- NOV18 6239.634711/15/2018 Telephone Service & Line Charg Lift Station Maintenanc/Repair 141.08 287344 612E12-6449410- NOV18 6101.634711/15/2018 Telephone Service & Line Charg Water -Administration 66.00 SPERRY TOWER RADIO LINES 287345 612E12-1121206- NOV18 6101.634711/15/2018 Telephone Service & Line Charg Water -Administration 1,595.96 202000 11/16/2018 142837 CENTURYLINK (R) 3,100.91 AUG, OCT & NOV TELEPHONE 287189 1453531564 9695.634711/15/2018 Telephone Service & Line Charg Dakota Co Drug Task Force 3,100.91 202001 11/16/2018 151299 CINTAS 94.08 SHOP TOWELS 287113 4011977602 2401.624111/15/2018 Shop Materials Gen/Adm-Central Services 168.00 SHOP TOWELS 287190 4011977630 2401.624111/15/2018 Shop Materials Gen/Adm-Central Services 21.49 CH RUGS 287289 4011977615 3315.656911/15/2018 Maintenance Contracts City Hall 60.52 MT RUGS 287346 4011977614 3314.656911/15/2018 Maintenance Contracts Central Maintenance 344.09 202002 11/16/2018 147895 CJ SPRAY 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 5Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202002 11/16/2018 147895 CJ SPRAY Continued... 354.44 HYDRANT PAINTING 287114 3118040 6144.626011/15/2018 Utility System Parts/Supplies Hydrant Maintenance/Repair 30.17 HYDRANT BLASTING 287115 3118916 6144.622211/15/2018 Medical/Rescue/Safety Supplies Hydrant Maintenance/Repair 384.61 202003 11/16/2018 143057 COLUMBIA PIPE AND SUPPLY CO. 41.60 TACK TRAILER REPAIR 287191 2841896 2220.623111/15/2018 Mobile Equipment Repair Parts Bituminous Surface Maint 41.60 202004 11/16/2018 142286 COMCAST 2.10 11/9/18-12/8/18 287192 877210508073668 5-110118 6146.653511/15/2018 Other Contractual Services North Plant Building 2.10 202005 11/16/2018 100038 COMMERCIAL ASPHALT 464.96 STREET REPAIR SUPPLIES 287193 181031 2220.625511/15/2018 Street Repair Supplies Bituminous Surface Maint 464.96 202006 11/16/2018 153162 CONCRETE CUTTER LLC, THE 650.00 BREAK ROOM REMODEL 287116 5784 6146.665011/15/2018 Furniture & Fixtures North Plant Building 650.00 202007 11/16/2018 100040 CONT SAFETY EQUIP 16.00 LABELS 287117 448856 3106.622011/15/2018 Operating Supplies - General Structure Care & Maintenance 168.50 SAFETY PPE 287118 448907 3120.622211/15/2018 Medical/Rescue/Safety Supplies Ice Surface Estab & Mtn 184.50 202008 11/16/2018 150880 CORE & MAIN LP 840.57 LEX/DIFFLEY BOOSTER STATION 287127 J657262 6133.6630 P128811/15/2018 Other Improvements Booster Station Maint/Repair 840.57 202009 11/16/2018 152916 CORNERSTONE PARKING GROUP 77.63 CINTAS INV 4011139837 MATS 287125 1624 9116.622311/15/2018 Building/Cleaning Supplies Cedar Grove Parking Garage 1,094.37 RELIABLE INV 134617 SEP 2018 287125 1624 9116.625311/15/2018 Turf Maintenance & Landscape S Cedar Grove Parking Garage 1,094.36 RELIABLE INV 148396 OCT 2018 287125 1624 9116.625311/15/2018 Turf Maintenance & Landscape S Cedar Grove Parking Garage 417.00 RELIABLE INV 148396 IRRIGATION 287125 1624 9116.625311/15/2018 Turf Maintenance & Landscape S Cedar Grove Parking Garage 13,932.34 PARKING MANAG OCT 2018 287126 1628 9116.653511/15/2018 Other Contractual Services Cedar Grove Parking Garage 16,615.70 202010 11/16/2018 100688 CROWN RENTAL 195.42 TOOL RENTAL 287128 285655-1 3106.645711/15/2018 Machinery & Equipment-Rental Structure Care & Maintenance 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 6Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202010 11/16/2018 100688 CROWN RENTAL Continued... 195.42 202011 11/16/2018 104559 CUSTOM FIRE APPARATUS, INC. 896.22 FIRE TRUCK INS. CLAIM (#PEND)287124 18551 9591.638611/15/2018 Insurance Deductible Risk Management 896.22 202012 11/16/2018 145722 DAK CTY DRUG TASK FORCE-JAMES GABRIEL 11.55 PETTY CASH PHOTOS 287197 103118 9695.621011/15/2018 Office Supplies Dakota Co Drug Task Force 21.41 PETTY CASH PROPANE FOR GRILL 287197 103118 9695.621011/15/2018 Office Supplies Dakota Co Drug Task Force 32.96 202013 11/16/2018 102141 DAK CTY SHERIFF'S OFFICE 4,040.97 Q3 2018 HIDTA OT REIMBURSEMENT 287324 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 15,591.80 Q3 2018 HIDTA ANALYST REIMBURS 287324 2018 HIDTA Q3 OT 9698.6580 H000211/15/2018 Reimb to Cities & Counties DCDTF HIDTA 19,632.77 202014 11/16/2018 120622 DAKOTA COMMUNICATIONS CENTER 104,692.00 DCC MONTHLY FEE-DEC 2018 287138 EA2018-12 1108.633011/15/2018 DCC Fees Communications 104,692.00 202015 11/16/2018 113407 DAKOTA COUNTY ATTORNEY 749.00 CASE FILE 17006109 287347 219845 9001.226511/15/2018 Police Property/Evidence General Fund 1,138.80 CASE FILE 17006109 287348 219845-1 9001.226511/15/2018 Police Property/Evidence General Fund 1,887.80 202016 11/16/2018 148127 DAKOTA COUNTY FINANCIAL SERVICES (R) 116.35 SEP 2018 FUEL 287198 00032524 9695.623511/15/2018 Fuel, Lubricants, Additives Dakota Co Drug Task Force 116.35 202017 11/16/2018 121530 DAKOTA COUNTY SHERRIFF'S OFFICE 546.25 Q3 2018 SUPERVISOR DIFFERENTIA 287325 2018-Q3 TEAM LEAD 9695.658011/15/2018 Reimb to Cities & Counties Dakota Co Drug Task Force 40,000.00 2018 GANG OFFICER REIMBURSEMEN 287326 2018 GANG OFFICER 9695.658111/15/2018 Reimbursement for Gang Officer Dakota Co Drug Task Force 6,166.75 Q3 2018 SUPERVISOR DIFFERENTIA 287327 2018-Q3 CAP DIFF 9695.658011/15/2018 Reimb to Cities & Counties Dakota Co Drug Task Force 46,713.00 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 7Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202018 11/16/2018 100050 DAKOTA ELECTRIC Continued... 168.05 HOLZ FARM 287350 100914-1-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 46.60 DIFFLEY/LEXINGTON 287351 101738-3-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 35.65 DIFFLEY/LEXINGTON 287352 102634-3-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 23.56 OAK POND RD LIFT STATION 287353 102843-0-OCT18 6239.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 27.55 DIFFLEY/LEXINGTON 287354 103085-7-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 30,272.18 RIVER HILLS STREET LIGHTS 287355 129548-4-OCT18 6301.640611/15/2018 Electricity-Street Lights Street Lighting 47.06 JOHNNYCAKE/CLIFF SIGNALS 287356 141558-7-OCT18 6301.640711/15/2018 Electricity-Signal Lights Street Lighting 27.32 GUN CLUB RD LIFTSTATION 287357 166469-7-OCT18 6239.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 102.48 TRAPP LAKE PARK 287358 172633-0-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 6,884.23 HOLLAND STORM 287359 183413-4-OCT18 6439.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 123.05 ELRENE RD HOCKEY RINK 287360 192536-1-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 1,061.02 CANTER GLEN STORM 287361 193566-7-OCT18 6439.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 135.73 LEXINGTON RESERVOIR 287362 200603-9-OCT18 6154.640911/15/2018 Electricity-Wells/Booster Stat South Plant Building 21.84 WESCOTT STORM 287363 201101-3-OCT18 6439.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 186.18 WOODLANDS STORM 287364 201125-2-OCT18 6439.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 50.03 NORTHVIEW PARK IRRIGATION 287365 203049-2-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 73.45 OHMANN PARK SHELTER 287366 205375-9-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 29.71 DIFFLEY RD TUNNEL LIGHTS 287367 214662-9-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 80.33 DIFFLEY/LEXINGTON 287368 221769-3-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 15.00 620 CLIFF RD AERATOR 287369 226044-6-OCT18 6520.640511/15/2018 Electricity Basin Mgmt-Aeration 24.92 MAJESTIC OAKS SAN 287370 288226-4-OCT18 6239.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 15.00 HAY LAKE RD AERATOR 287371 371946-5-OCT18 6520.640511/15/2018 Electricity Basin Mgmt-Aeration 18.43 WESCOTT GAZEBO 287372 393793-5-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 63.49 STEEPLECHASE CT LIFTSTATION 287373 401500-4-OCT18 6239.640511/15/2018 Electricity Lift Station Maintenanc/Repair 334.21 ART HOUSE 287374 412157-0-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 16.14 LEXINGTON GAZEBO 287375 440126-1-OCT18 3106.640511/15/2018 Electricity Structure Care & Maintenance 37.71 MARSH COVE SAN LIFT 287376 441453-8-OCT18 6239.640811/15/2018 Electricity-Lift Stations Lift Station Maintenanc/Repair 39,920.92 202019 11/16/2018 148203 DATABANK HOLDINGS LTD 1,060.90 DATABANK BUILDING RENTAL 287290 46486 4005.645611/15/2018 Building Rental AccessEagan 1,060.90 202020 11/16/2018 118917 DEPARTMENT OF LABOR AND INDUSTRY 3,172.07 BLDG PERMIT 10/18 287377 100118 9001.219511/15/2018 Due to State - Permit Surcharg General Fund 3,172.07 202021 11/16/2018 108122 DESIGNWRITE STUDIO'S, INC. 159.00 EASY SOCIAL SFTWARE FOR INTRA 287139 6192 0907.627011/15/2018 Computer Software Web Page 2,456.00 WEB MAINT. & DEV 3RDQTR.287139 6192 0907.631011/15/2018 Professional Services-General Web Page 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 8Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202021 11/16/2018 108122 DESIGNWRITE STUDIO'S, INC.Continued... 2,615.00 202022 11/16/2018 141848 DH ATHLETICS LLC 1,240.00 BALLFIELD NETS 287129 18101 3118.623411/15/2018 Field/Other Equipment Repair Athletic Field Mtn/Setup 1,240.00 202023 11/16/2018 101693 DICK'S SANITATION SERVICE INC. 217.13 COMPOST 287291 DT0002342522 6827.653911/15/2018 Waste Removal/Sanitation Servi Building Maintenance 217.13 202024 11/16/2018 153018 DRENTLAW, DREW 150.00 11722-OVRPMNT 4497 SCOTT TR 287130 110118 9220.225011/15/2018 Escrow Deposits Public Utilities 150.00 202025 11/16/2018 100969 DRIVER & VEHICLE SERVICES 11.00 TAB SQUAD 17 287199 110718 1104.648011/15/2018 Licenses, Permits and Taxes Patrolling/Traffic 11.00 202026 11/16/2018 101697 EAGAN CONVENTION & VISITORS BUREAU 91,829.78 LODGING TAX - SEPTEMBER 287140 0918 9001.221011/15/2018 Due to Convention Bureau General Fund 1,347.78-COMM CTR - OFFICE RENT 287140 0918 6801.462111/15/2018 Building Rent General & Administrative 31.85-LONG DISTANCE PHONE CHARGES 287140 0918 6801.634711/15/2018 Telephone Service & Line Charg General & Administrative 20.00-PHONE MAINT CONTRACT - ECVB 287140 0918 6801.634711/15/2018 Telephone Service & Line Charg General & Administrative 1,051.71-DUE FROM ECVB 287140 0918 9337.1386.111/15/2018 Due from ECVB Community Investment 414.96-INTEREST - ECVB 287140 0918 9337.4613.411/15/2018 Int on IR-ECVB Community Investment 88,963.48 202027 11/16/2018 100917 EAGAN FIRE DEPT. RELIEF ASSOCIATION 80,284.57 STATE FIRE AID 287141 110118 1221.614511/15/2018 Fire Relief Association Administration-Fire 337,408.06 SUPPLEMENTAL STATE FIRE AID 287141 110118 1221.614511/15/2018 Fire Relief Association Administration-Fire 417,692.63 202028 11/16/2018 100387 EAGAN GENERAL REPAIR 908.54 EQUIP REPAIR LABOR 287194 27499 3127.642611/15/2018 Small Equipment Repair-Labor Equipment Maintenance/Repair 908.54 202029 11/16/2018 152927 EAGAN GIRLS HOCKEY BOOSTER CLUB 75.00 ETV AD FOR HOCKEY COVERAGE 287142 102918 9701.635711/15/2018 Advertising/Publication PEG-eligible 75.00 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 9Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202030 11/16/2018 153319 EAGAN MASSAGE CENTER Continued... 750.00 WELLNESS DAY MASSAGES 287200 101718 9592.286211/15/2018 Deferred Revenue Benefit Accrual 750.00 202031 11/16/2018 147796 EAGAN POLICE DEPARTMENT 625.02 Q3 2018 HIDTA OT REIMBURSEMENT 287328 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 625.02 202032 11/16/2018 152585 EPG SECURITY GROUP 99.80 EPG - SECURITY 287131 15295 6801.653511/15/2018 Other Contractual Services General & Administrative 99.80 202033 11/16/2018 114540 ESS BROTHERS & SONS, INC. 1,429.00 STORM MANHOLE COVERS 287132 YY9131 6449.626011/15/2018 Utility System Parts/Supplies Manhole Insp/Mtn/Repair 1,429.00 202034 11/16/2018 121487 FARMINGTON POLICE DEPARTMENT (R) 1,125.18 Q3 2018 HIDTA OT REIMBURSEMENT 287329 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 1,125.18 202035 11/16/2018 100451 FASTENAL COMPANY 40.74 AMENITY REPAIRS 287133 MNTC1223444 3104.625211/15/2018 Parks & Play Area Supplies Site Amenity Installation 142.36 ART DISPLAY 287134 MNTC1223423 3104.625211/15/2018 Parks & Play Area Supplies Site Amenity Installation 145.46 WASHER FLUID FOR SQUADS 287135 MNTC1223487 1104.623111/15/2018 Mobile Equipment Repair Parts Patrolling/Traffic 145.46 WASHER FLUID 287135 MNTC1223487 2401.624111/15/2018 Shop Materials Gen/Adm-Central Services 32.26 MISC PARTS 287201 MNTC1223820 3106.622011/15/2018 Operating Supplies - General Structure Care & Maintenance 4.40 STP HARDWARE 287202 MNTC1223551 6154.623011/15/2018 Repair/Maintenance Supplies-Ge South Plant Building 81.00 STREET SIGN INSTALL 287203 MNTC1223822 2242.625711/15/2018 Signs & Striping Material Signs-Installation & Mtn 34.13 PLUMBING SUPPLIES / STOCK 287221 MNTC1223114 6146.626011/15/2018 Utility System Parts/Supplies North Plant Building 625.81 202036 11/16/2018 122976 FIRE SAFETY USA INC. 609.00 1213 REPLACE FOLD STEPS RUST 287136 115877 1224.642511/15/2018 Mobile Equipment Repair Labor Engineer 609.00 202037 11/16/2018 153078 FIREHOUSE ID 235.55 LOCKER NAMEPLATES 287137 491 1225.622411/15/2018 Clothing/Personal Equipment Fire / EMS Equipment 235.55 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 10Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202038 11/16/2018 136824 FIRST AMERICAN TITLE Continued... 132.03 11680-OVRPMNT 1160 AQUARIUS LN 287143 101918 9220.225011/15/2018 Escrow Deposits Public Utilities 132.03 202039 11/16/2018 143971 FLEETPRIDE 42.05 UNIT 146 287144 13391798 9001.141511/15/2018 Inventory - Parts General Fund 19.81 UNIT 146 287145 13432526 9001.141511/15/2018 Inventory - Parts General Fund 39.24 UNIT 146 287146 13655728 9001.141511/15/2018 Inventory - Parts General Fund 102.67 UNIT 157 287147 14003566 9001.141511/15/2018 Inventory - Parts General Fund 96.63 UNIT 228 287148 14160913 9001.141511/15/2018 Inventory - Parts General Fund 300.40 202040 11/16/2018 147955 GALLS LLC 165.50 ONDREY UNIFORM 287204 011174295 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 95.99 KUEHNAST UNIFORM 287205 011196403 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 21.98 NEW UNIFORM 287206 011196404 1101.622411/15/2018 Clothing/Personal Equipment General/Admn-Police 167.98 SPEAKMAN UNIFORM 287207 011186242 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 216.00 PETERSON UNIFORM 287208 011222334 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 26.80 SANNES UNIFORM 287209 011222632 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 27.10 KRITZECK UNIFORM 287210 011202952 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 165.50 BOLLUYT UNIFORMS 287211 011205450 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 886.85 202041 11/16/2018 100465 GERTEN GREENHOUSES 467.50 BLDG SUPPLY 287212 2100/12 3106.622311/15/2018 Building/Cleaning Supplies Structure Care & Maintenance 75.96 TURF SUPPLY 287213 2084/12 3114.625311/15/2018 Turf Maintenance & Landscape S Turf Mgmt/Enhancement 543.46 202042 11/16/2018 152993 GOAT DISPATCH LLC 5,531.00 WOODLAND RESTORATION 287123 385 9111.657111/15/2018 Tree mitigation Tree mitigation 5,531.00 202043 11/16/2018 102627 GOETSCH ASSOCIATES INC., W.W. 770.00 NEW BLOWER INSTALLATION 287149 101028 6720.653511/15/2018 Other Contractual Services Pool Attendant 770.00 202044 11/16/2018 100077 GOPHER ST ONE CALL 1,267.65 UTILITY LOCATES 287150 8100336 6234.635611/15/2018 One Call Service Fee Utility Locates 382.05 UTILITY LOCATES 287150 8100336 4002.656911/15/2018 Maintenance Contracts Fiber capacity project 1,649.70 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 11Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202045 11/16/2018 101884 GRAFIX SHOPPE Continued... 105.00 NUMBERS FOR TRUCKS 287151 124219 2244.623111/15/2018 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 105.00 NUMBERS FOR TRUCKS 287151 124219 3127.623111/15/2018 Mobile Equipment Repair Parts Equipment Maintenance/Repair 385.00 LADDER GRAPHICS 287152 124064 1224.642511/15/2018 Mobile Equipment Repair Labor Engineer 595.00 202046 11/16/2018 100990 GRAINGER 253.09 METER REPLACEMENT 287153 9955989547 6161.626011/15/2018 Utility System Parts/Supplies Meter Replacement 254.23 SUPPLIES FOR MAINT 287214 9960079268 6603.623011/15/2018 Repair/Maintenance Supplies-Ge Building Repair & Maint. 507.32 202047 11/16/2018 132043 HANSEN THORP PELLINEN OLSON INC. 412.32 35E/DUCKWOOD FINAL PLAT 287215 48556 9337.631011/15/2018 Professional Services-General Community Investment 412.32 202048 11/16/2018 100085 HARDWARE HANK 3.00 TRAINING SUPPLIES 287154 1797211 1223.622011/15/2018 Operating Supplies - General Training Fire & EMS 35.31 TRAINING SUPPLIES 287155 1797362 1223.622011/15/2018 Operating Supplies - General Training Fire & EMS 24.99 COLD WEATHER FUEL 287216 1796928 2220.624311/15/2018 Heating Oil/Propane/Other Fuel Bituminous Surface Maint 63.30 202049 11/16/2018 141678 HASTINGS, CITY OF 1,142.51 Q3 2018 HIDTA OT REIMBURSEMENT 287330 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 1,142.51 202050 11/16/2018 100267 HAYES ELECTRIC 38.44 BLDG REPAIR PARTS 287156 4236-110118 3106.623311/15/2018 Building Repair Supplies Structure Care & Maintenance 282.00 BLDG REPAIR LABOR 287156 4236-110118 3106.642711/15/2018 Building Operations/Repair-Lab Structure Care & Maintenance 100.00 CMF-LED LIGHTS 287157 4237 3304.623311/15/2018 Building Repair Supplies Bldg/Facilities Maintenance 188.00 CMF-LED LIGHTS LABOR 287157 4237 3304.653511/15/2018 Other Contractual Services Bldg/Facilities Maintenance 192.77 AERATION WIRING REPAIRS 287158 4238 6520.623411/15/2018 Field/Other Equipment Repair Basin Mgmt-Aeration 801.21 202051 11/16/2018 100082 HEALTHPARTNERS 1,664.40 ADMIN FEE DENTAL - DEC 287220 85234895 9594.616111/15/2018 Dental self-insurance admin fe Dental Self-insurance 1,664.40 202052 11/16/2018 113956 HENNEPIN TECHNICAL COLLEGE 30,549.00 PATHWAYS 3X OFFICERS 287159 00387977 1104.647611/15/2018 Conferences/Meetings/Training Patrolling/Traffic 30,549.00 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 12Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202052 11/16/2018 113956 HENNEPIN TECHNICAL COLLEGE Continued... 202053 11/16/2018 100297 HOLIDAY COMMERCIAL 14.72 MOTORCYCLE FUEL 287217 1400006311458-1 018 1104.623511/15/2018 Fuel, Lubricants, Additives Patrolling/Traffic 149.61 PD CAR WASHES 287217 1400006311458-1 018 1104.635411/15/2018 Car Washes Patrolling/Traffic 164.33 202054 11/16/2018 100089 HOSE CONVEYORS INC 4.47 SWEEPER FILL HOSE 287160 00077424 2244.623111/15/2018 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 508.00 EQUIP PARTS 287161 00077481 3127.623111/15/2018 Mobile Equipment Repair Parts Equipment Maintenance/Repair 512.47 202055 11/16/2018 133148 HOUSE OF PRINT 169.60 CATALOG 287164 048531 3001.635711/15/2018 Advertising/Publication General/Admn-Recreation 5,876.95 DISCOVER PRINT DEC2018-FEB2019 287164 048531 0904.637011/15/2018 General Printing and Binding Discover Parks Brochure 2,653.60 CATALOG 287164 048531 3001.635711/15/2018 Advertising/Publication General/Admn-Recreation 8,700.15 202056 11/16/2018 144655 HUMERATECH 509.22 HVAC REPAIR 287162 181107 3313.653511/15/2018 Other Contractual Services Fire Buildings 509.22 202057 11/16/2018 149714 HYDROCORP 5,365.00 CROSS CONNECTION CONTROL PROG 287163 0049926-IN 6131.631011/15/2018 Professional Services-General Water Customer Service 5,365.00 202058 11/16/2018 102238 IDENTISYS 473.86 PRINTER SUPPLIES 287218 414031 0301.621011/15/2018 Office Supplies IT-Gen & Admn 473.86 202059 11/16/2018 143243 IMPACT PROVEN SOLUTIONS 1,675.99 UTILITY BILL MAILING - OCTOBER 287219 136477 6101.653511/15/2018 Other Contractual Services Water -Administration 1,676.00 UTILITY BILL MAILING - OCTOBER 287219 136477 6201.653511/15/2018 Other Contractual Services San Sewer-Administration 3,351.99 202060 11/16/2018 142986 INVER GROVE HEIGHTS FIRE DEPARTMENT 4,800.00 IGHFD -INSTRUCTOR FEES 287230 11052018 1222.632011/15/2018 Instructors Northern Dakota Trng Academy 4,800.00 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 13Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202061 11/16/2018 121529 INVER GROVE HEIGHTS, CITY OF Continued... 632.61 Q3 2018 HIDTA OT REIMBURSEMENT 287331 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 632.61 202062 11/16/2018 150756 J & R EQUIPMENT REPAIR INC 185.00 EXERCISE EQ. REPAIR 287225 2932 6827.653511/15/2018 Other Contractual Services Building Maintenance 185.00 202063 11/16/2018 153159 JAG FITNESS SERVICES LLC 901.00 JAGFITNESS.OCTANE.REPAIR 287228 130641 6807.623211/15/2018 Small Equipment Repair Parts Fitness Center 901.00 202064 11/16/2018 142496 KAUFMAN ENTERPRISES INC. 729.36 HWY55 STORM STATION IMPROVEMEN 287231 15292 6439.643211/15/2018 Utility System Repair-Labor Lift Station Maintenanc/Repair 729.36 202065 11/16/2018 150893 KLEIN UNDERGROUND LLC 535.00 MAINBREAK RESTORATION 287229 77919 6160.642911/15/2018 Street Repair-Labor Main Maintenance/Repair 535.00 202066 11/16/2018 147794 LAKEVILLE POLICE DEPARTMENT 1,175.56 Q3 2018 HIDTA OT REIMBURSEMENT 287332 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 1,175.56 202067 11/16/2018 100644 LANGUAGE LINE SERVICES 761.15 LANGUAGE LINE MONTHLY 287232 4438066 1104.631011/15/2018 Professional Services-General Patrolling/Traffic 761.15 202068 11/16/2018 100692 LEAGUE OF MINN CITIES 45.00 LMC REG MTG - DAVE OSBERG 287233 284092 0201.647711/15/2018 Local Meeting Expenses General & Admn-Admn 45.00 202069 11/16/2018 101055 LEFFLER PRINTING COMPANY INC. 3,128.00 EXP. EAGAN PRINTING NOV.18 287227 20500 0902.637011/15/2018 General Printing and Binding Experience Eagan Newsletter 3,128.00 202070 11/16/2018 100490 LIFEWORKS 97.82 BLDG CONTRACT CLEANING 287226 073758 3106.653711/15/2018 Janitorial Service Structure Care & Maintenance 97.82 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 14Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202070 11/16/2018 100490 LIFEWORKS Continued... 202071 11/16/2018 100111 LOGIS 1,260.00 LOGIS NETWORK SERVICES 287222 46017 0301.635011/15/2018 LOGIS IT Services IT-Gen & Admn 57,293.00 LOGIS SOFT MAINT SUPPORT 287223 46060 0301.635011/15/2018 LOGIS IT Services IT-Gen & Admn 488.00 LOGIS NETWORK SERVICES 287223 46060 4005.635011/15/2018 LOGIS IT Services AccessEagan 1,890.00 CJDN FEES 287224 46005 1104.634911/15/2018 Teleprocessing Equipment Patrolling/Traffic 53.00 ADOBE LICENSES 287224 46005 0301.656911/15/2018 Maintenance Contracts IT-Gen & Admn 402.76 INTERNET AND ADMIN FEE LOGIS 287224 46005 0301.635011/15/2018 LOGIS IT Services IT-Gen & Admn 5,897.20 IT NETWORK EQUIP 287224 46005 3503.666011/15/2018 Office Furnishings & Equipment Equip Rev Fd-Dept 03 67,283.96 202072 11/16/2018 145890 MANSFIELD OIL COMPANY 19,866.63 STATE CONTRACT FUEL GASOLINE 287234 215001 9001.141111/15/2018 Inventory - Motor Fuels General Fund 19,866.63 202073 11/16/2018 100118 MARKS TOWING 125.00 UNIT 308 287235 497930 9001.141511/15/2018 Inventory - Parts General Fund 125.00 202074 11/16/2018 153161 MCLAUGHLIN, MARILEE 65.00 MCLAUGHLIN - REFUND 287237 878842 3001.225011/15/2018 Escrow Deposits General/Admn-Recreation 65.00 202075 11/16/2018 100849 MID AMERICA BUSINESS SYSTEMS 9,322.28 SCANNING - BUILDING INSPECTION 287236 744803 0401.653511/15/2018 Other Contractual Services General & Admn-City Clerk 9,322.28 202076 11/16/2018 138083 MIDWEST SAFETY COUNSELORS INC. 161.11 SAFETY SUPPLIES 287238 IVC0055768 2401.622211/15/2018 Medical/Rescue/Safety Supplies Gen/Adm-Central Services 161.11 202077 11/16/2018 100133 MIKES SHOE REPAIR 127.00 WORK SHOES-G. HOVE 287239 10302018 3201.211511/15/2018 Clothing Allowance Administrative/General 127.00 202078 11/16/2018 100593 MN CHIEFS OF POLICE ASSN 59.90 PERMIT TO PURCHASE CARDS 287240 5207 1107.621111/15/2018 Office Printed Material/Forms Support Services 59.90 202079 11/16/2018 100664 MN CHILD SUPPORT 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 15Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202079 11/16/2018 100664 MN CHILD SUPPORT Continued... 664.51 PAYROLL ENDING 11/10/2018 287165 GARNISHMENT 11/10/2018 9592.203011/16/2018 Ded Pay - Garnishments Benefit Accrual 354.86 PAYROLL ENDING 11/10/2018 287166 GARNISHMENT 11/10/2018-1 9592.203011/16/2018 Ded Pay - Garnishments Benefit Accrual 230.73 PAYROLL ENDING 11/10/2018 287167 GARNISHMENT 11/10/2018-2 9592.203011/16/2018 Ded Pay - Garnishments Benefit Accrual 1,250.10 202080 11/16/2018 138430 MN ENERGY RESOURCES CORP (R) 133.95 OCT 2018 NATURAL GAS 287241 0504461082-0000 1-OCT18 9695.641011/15/2018 Natural Gas Service Dakota Co Drug Task Force 124.16 OCT 2018 NATURAL GAS 287242 0507678830-0000 1-OCT18 9695.641011/15/2018 Natural Gas Service Dakota Co Drug Task Force 258.11 202081 11/16/2018 103029 MN FIRE SERVICE CERTIFICATION BOARD 140.00 INSPECTOR TESTS 287243 6134 1228.647611/15/2018 Conferences/Meetings/Training Inspection and Prevention 140.00 202082 11/16/2018 138397 MN NATIVE LANDSCAPES 2,600.00 WOODLAND RESTORATION 287244 18994 9111.657111/15/2018 Tree mitigation Tree mitigation 2,990.00 WOODLAND RESTORATION 287282 19001 9111.657111/15/2018 Tree mitigation Tree mitigation 5,590.00 202083 11/16/2018 107051 MN STATE FIRE CHIEFS ASSOC 320.00 MN CHIEFS CONFERENCE 287283 200003314 1223.647611/15/2018 Conferences/Meetings/Training Training Fire & EMS 320.00 202084 11/16/2018 145327 MNSPECT LLC 13,440.00 10/15/18-10/26/18 287284 7576 0805.631011/15/2018 Professional Services-General Construction Insp-Field 12,501.56 10/28/18-11/10/18 287285 7577 0805.631011/15/2018 Professional Services-General Construction Insp-Field 25,941.56 202085 11/16/2018 143252 MOSS & BARNETT 1,105.50 FCC COMMENTS FILING WORK 287245 699084 9701.631111/15/2018 Legal PEG-eligible 1,105.50 202086 11/16/2018 100146 MTI DISTR CO 375.71 UNIT 338 287246 1192859-01 9001.141511/15/2018 Inventory - Parts General Fund 385.43 PK2018-14, 337 287247 1194174-00 9001.141511/15/2018 Inventory - Parts General Fund 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 16Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202086 11/16/2018 100146 MTI DISTR CO Continued... 206.47 UNIT 335 287248 1194174-01 9001.141511/15/2018 Inventory - Parts General Fund 465.25 UNIT 336,337 287249 1194174-02 9001.141511/15/2018 Inventory - Parts General Fund 162.81 IRRIGATION REPAIR PARTS 287256 1193080-00 3117.623411/15/2018 Field/Other Equipment Repair Irrigation System Mtn/Install 1,595.67 202087 11/16/2018 104390 NARDINI FIRE EQUIPMENT 236.50 GENERATOR 287250 IN00091654 3304.656911/15/2018 Maintenance Contracts Bldg/Facilities Maintenance 236.50 202088 11/16/2018 125742 NATIONAL DRIVE 2.00 PAYROLL ENDING 11/10/2018 287169 11102018 9592.203711/16/2018 Ded Payable-Teamsters DRIVE Benefit Accrual 2.00 202089 11/16/2018 108599 OFFICE DEPOT, INC. 4.86 OFFICE SUPPLIES 287251 227736326001 0820.621011/15/2018 Office Supplies General/Admn-Housing 4.86 OFFICE SUPPLIES 287251 227736326001 2010.622011/15/2018 Operating Supplies - General General Engineering 4.86 OFFICE SUPPLIES 287251 227736326001 0720.621011/15/2018 Office Supplies General Admin-Planning & Zonin 14.24 OFFICE SUPPLIES 287252 227736440001 0820.621011/15/2018 Office Supplies General/Admn-Housing 4.99 OFFICE SUPPLIES 287252 227736440001 0720.621011/15/2018 Office Supplies General Admin-Planning & Zonin 629.55 PAPER 287253 227736441001 0501.621011/15/2018 Office Supplies General & Admn-Finance 27.50 OFFICE SUPPLIES 287254 228848286001 0820.621011/15/2018 Office Supplies General/Admn-Housing 16.62 OFFICE SUPPLIES 287254 228848286001 0201.621011/15/2018 Office Supplies General & Admn-Admn 16.62 OFFICE SUPPLIES 287254 228848286001 0501.621011/15/2018 Office Supplies General & Admn-Finance 16.62 OFFICE SUPPLIES 287254 228848286001 3001.621011/15/2018 Office Supplies General/Admn-Recreation .94 OFFICE SUPPLIES 287255 228855424001 0201.621011/15/2018 Office Supplies General & Admn-Admn .94 OFFICE SUPPLIES 287255 228855424001 0501.621011/15/2018 Office Supplies General & Admn-Finance .94 OFFICE SUPPLIES 287255 228855424001 3001.621011/15/2018 Office Supplies General/Admn-Recreation 37.77 OFFICE SUPPLIES FOR PD 287257 229457051001 1107.621011/15/2018 Office Supplies Support Services 251.34 OFFICE SUPPLIES 287292 228137740001 2401.621011/15/2018 Office Supplies Gen/Adm-Central Services 1,032.65 202090 11/16/2018 109423 OFFICE TEAM 1,039.50 OFFICE TEMP HELP WK END11/2/18 287293 52123257 6101.653511/15/2018 Other Contractual Services Water -Administration 1,039.50 202091 11/16/2018 142605 OLEARY, ALEXANDRA 25.68 MILEAGE REIMB - OLEARY 287258 103018 0501.635311/15/2018 Personal Auto/Parking General & Admn-Finance 25.68 202092 11/16/2018 141313 PARK CHRYSLER JEEP 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 17Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202092 11/16/2018 141313 PARK CHRYSLER JEEP Continued... 14.31 TOUCH UP PAINT UNIT 1128 287259 51573 9001.141511/15/2018 Inventory - Parts General Fund 14.31 202093 11/16/2018 115253 PELLICCI ACE HARDWARE 22.06 MISC TRAINING PARTS 287267 17933 1223.622011/15/2018 Operating Supplies - General Training Fire & EMS 22.06 VACUUM REPAIR 287304 17933/E 3313.623011/15/2018 Repair/Maintenance Supplies-Ge Fire Buildings 44.12 202094 11/16/2018 100284 PETTY CASH-POLICE 11.00 SQUAD LIC TABS 287260 1118 1104.648011/15/2018 Licenses, Permits and Taxes Patrolling/Traffic 60.00 PARKING FEES 287260 1118 1105.635311/15/2018 Personal Auto/Parking Investigation/Crime Prevention 71.00 202095 11/16/2018 122436 PHIL'S BODY SHOP INC. (R) 2,910.09 ARMORED VAN REPAIR 287261 17361 9697.668011/15/2018 Mobile Equipment DCDTF Capital Equipment 2,910.09 202096 11/16/2018 102826 PRAIRIE RESTORATIONS, INC. 8,019.98 WOODLAND RESTORATION 287262 #15861 9111.657111/15/2018 Tree mitigation Tree mitigation 8,019.98 202097 11/16/2018 144472 PRECISE MRM LLC 584.62 AVL 287263 IN200-1018710 0301.656911/15/2018 Maintenance Contracts IT-Gen & Admn 584.62 202098 11/16/2018 100361 R & R SPECIALTIES INC 285.00 BLADES SHARPENED 287268 0066287-IN 6602.623011/15/2018 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 285.00 202099 11/16/2018 143557 RANDSTAD (R) 1,408.07 EVID TECH 10/14-10/20/18 287269 R23785940 9695.656111/15/2018 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,371.96 EVID TECH 10/21-10/27/18 287270 R23824346 9695.656111/15/2018 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 2,780.03 202100 11/16/2018 146677 RANGER CHEVROLET BUICK GMC 35,502.78 2019 CHEV TAHOE 287271 27314 3511.668011/15/2018 Mobile Equipment Equip Rev Fd-Dept 11 35,502.78 202101 11/16/2018 143983 RED'S SAVOY PIZZA 62.00 CONCESSION RESALE 287272 110118 6609.685511/15/2018 Merchandise for Resale Concession Sales/Vending 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 18Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202101 11/16/2018 143983 RED'S SAVOY PIZZA Continued... 62.00 202102 11/16/2018 100728 RENT N SAVE 2,288.62 PORTABLE TOILET RENT 287378 54116 3111.653911/15/2018 Waste Removal/Sanitation Servi Refuse/Waste Control 2,288.62 202103 11/16/2018 144714 ROCK HARD LANDSCAPE SUPPLY 326.70 CEDAR POND PROJECT 287264 68196 6541.675911/15/2018 General Landscaping/Furnishing Capital Proj-Renew&Repl-cr1126 326.70 202104 11/16/2018 121604 ROSEMOUNT, CITY OF 1,068.27 Q3 2018 HIDTA OT REIMBURSEMENT 287333 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 1,068.27 202105 11/16/2018 129153 SAVAGE, CITY OF (R) 749.88 Q3 2018 HIDTA OT REIMBURSEMENT 287336 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 749.88 202106 11/16/2018 100898 SCHOEPPNER,DALE 85.00 ICC CERT RENEWAL 287379 110718 0801.647911/15/2018 Dues and Subscriptions General & Admn-Protective Insp 107.91 MILEAGE 11/6-11/8/18 287379 110718 0807.635311/15/2018 Personal Auto/Parking Fire/Life Safety Insp-Field 47.31 INSPECTORS LUNCHES X 3 287379 110718 0812.647711/15/2018 Local Meeting Expenses Conferences/Training-Prot Insp 240.22 202107 11/16/2018 100191 SHERWIN WILLIAMS 13.21 PAINT SUPPLY 287265 1242-9 3106.622011/15/2018 Operating Supplies - General Structure Care & Maintenance 13.21 202108 11/16/2018 142281 SHI INTERNATIONAL CORP. 264.00 HEADSET FRONT DESK 287266 B09084155 2401.666011/15/2018 Office Furnishings & Equipment Gen/Adm-Central Services 264.00 202109 11/16/2018 151184 SIMPLIFILE 49.00 RECORDING FEE 287273 MNTXJK-10292018 9001.4207 J029411/15/2018 Rezoning Fees General Fund 49.00 RECORDING FEE 287274 MNTXJK-11022018 0720.4095 J042311/15/2018 Conditional Use/Special Use General Admin-Planning & Zonin 49.00 RECORDING FEE 287275 MNTXJK-11032018 0720.4207 J029411/15/2018 Rezoning Fees General Admin-Planning & Zonin 49.00 RECORDING FEE 287275 MNTXJK-11032018 0720.4095 J042311/15/2018 Conditional Use/Special Use General Admin-Planning & Zonin 196.00 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 19Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202109 11/16/2018 151184 SIMPLIFILE Continued... 202110 11/16/2018 147953 SITEONE LANDSCAPE SUPPLY LLC 625.84 TURF SUPPLY 287276 87558502-001 3114.625311/15/2018 Turf Maintenance & Landscape S Turf Mgmt/Enhancement 625.84 202111 11/16/2018 151416 SMART DELIVERY SERVICE INC 240.80 INTEROFFICE MAIL 10-31-18 287277 64438 0401.653511/15/2018 Other Contractual Services General & Admn-City Clerk 240.80 202112 11/16/2018 141677 SOUTH ST PAUL, CITY OF 998.27 Q3 2018 HIDTA OT REIMBURSEMENT 287334 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 998.27 202113 11/16/2018 148036 SPOK INC. 4.58 PAGER 287382 B0318109W 3301.635111/15/2018 Pager Service Fees General Management 4.58 202114 11/16/2018 102494 STATE OF MINNESOTA-GENERAL FUND 569.40 CASE FILE 17006109 287381 219845 9001.226511/15/2018 Police Property/Evidence General Fund 569.40 202115 11/16/2018 100204 STREICHERS INC. 326.32 AMMO SWAT 287278 11338211 1104.622811/15/2018 Ammunition Patrolling/Traffic 5,351.80 AMMO PD 287279 11338089 1104.622811/15/2018 Ammunition Patrolling/Traffic 5,678.12 202116 11/16/2018 153160 STUART PIMSLER DANCE & THEATRE 3,500.00 AROHA GRANT - CONTRACTOR 287280 110618 3098.653511/15/2018 Other Contractual Services Senior Arts Programming(Aroha) 3,500.00 202117 11/16/2018 127800 SUPERIOR MECHANICAL COLLISION 1,766.96 1226 INSURANCE CLAIM-NU. PENDI 287281 517 9591.638611/15/2018 Insurance Deductible Risk Management 1,766.96 202118 11/16/2018 107307 SVL SERVICE CORPORATION 1,476.00 HVAC REPAIR 287319 181017-005 3314.653511/15/2018 Other Contractual Services Central Maintenance 1,476.00 202119 11/16/2018 151851 SYSCO-MINNESOTA INC 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 20Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202119 11/16/2018 151851 SYSCO-MINNESOTA INC Continued... 674.48 ICE CREAM/MUFFINS/YOGURT 287320 247149079 6806.685511/15/2018 Merchandise for Resale Concessions 750.00 POP/POPCORN/WATER/POWERADE 287321 247158815 6609.685511/15/2018 Merchandise for Resale Concession Sales/Vending 1,424.48 202120 11/16/2018 140048 TESSMER, ERIC 104.27 TESSMER UNIFORM 287317 110118 1104.622411/15/2018 Clothing/Personal Equipment Patrolling/Traffic 104.27 202121 11/16/2018 100107 THYSSENKRUPP ELEVATOR 125.00 ELEVATOR CONTRACT 287380 3004219088 6101.656911/15/2018 Maintenance Contracts Water -Administration 125.00 ELEVATOR CONTRACT 287384 3004218842 3316.656911/15/2018 Maintenance Contracts Police 185.00 ELEVATOR CONTRACT 287384 3004218842 3315.656911/15/2018 Maintenance Contracts City Hall 125.00 ELEVATOR CONTRACT 287384 3004218842 3313.656911/15/2018 Maintenance Contracts Fire Buildings 250.00 ELEVATOR CONTRACT 287384 3004218842 9116.622311/15/2018 Building/Cleaning Supplies Cedar Grove Parking Garage 125.00 ELEVATOR CONTRACT 287385 3004218854 6827.656911/15/2018 Maintenance Contracts Building Maintenance 935.00 202122 11/16/2018 100475 TKDA 640.00 TKDA 287305 2018003762 3092.631011/15/2018 Professional Services-General CDBG - Seniors 640.00 202123 11/16/2018 142973 T-MOBILE USA (R) 102.00 18-DC-1191 GPS LOCATE 287318 9335503497 9695.658911/15/2018 Forfeiture Expenditures Dakota Co Drug Task Force 102.00 202124 11/16/2018 113124 TOLL GAS & WELDING SUPPLY 22.08 WELDING GAS 287306 40091209 2401.624111/15/2018 Shop Materials Gen/Adm-Central Services 22.08 202125 11/16/2018 148858 TOP NOTCH 210.00 DRAIN CLEANING 287307 20181429 3313.653511/15/2018 Other Contractual Services Fire Buildings 210.00 202126 11/16/2018 100543 TOTAL CONTROL SYSTEMS INC 748.27 REPLACE FAULTY VFD STP FL2 ROO 287308 8445 6154.626011/15/2018 Utility System Parts/Supplies South Plant Building 400.00 NTP HIM INTERFACE 287309 8460 6146.626011/15/2018 Utility System Parts/Supplies North Plant Building 1,148.27 202127 11/16/2018 151005 TRANSMISSION SHOP INC 788.25 UNT 207 287310 224182 9001.141511/15/2018 Inventory - Parts General Fund 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 21Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202127 11/16/2018 151005 TRANSMISSION SHOP INC Continued... 788.25 202128 11/16/2018 100223 TRI STATE BOBCAT 55.99 CONCRETE SAW REPAIR 287311 P01365 2220.623111/15/2018 Mobile Equipment Repair Parts Bituminous Surface Maint 55.99 202129 11/16/2018 109089 TRU GREEN CHEMLAWN 1,549.00 CONTRACT WEED CONTROL 287312 94676357 3116.653511/15/2018 Other Contractual Services Noxious Weed Control 1,549.00 202130 11/16/2018 100228 TWIN CITY GARAGE DOOR CO 200.50 GARAGE DOOR REPAIR 287313 Z079995 3314.653511/15/2018 Other Contractual Services Central Maintenance 200.50 202131 11/16/2018 100232 UHL CO INC 420.00 STP SECURITY MONITORING 287314 56544 6154.656911/15/2018 Maintenance Contracts South Plant Building 420.00 NTP SECURITY MONITORING 287315 56543 6146.656911/15/2018 Maintenance Contracts North Plant Building 420.00 FIRE ALARM MONITORING 287316 56542 3314.656911/15/2018 Maintenance Contracts Central Maintenance 1,260.00 202132 11/16/2018 120163 ULINE INC. 85.22 OFFICE SUPPLIES FOR PD 287294 103036347 1107.621011/15/2018 Office Supplies Support Services 85.22 202133 11/16/2018 100236 VAN PAPER 279.86 BLDG CLEANING SUPPLIES 287295 481195-00 3106.622311/15/2018 Building/Cleaning Supplies Structure Care & Maintenance 279.86 202134 11/16/2018 100912 VERIZON WIRELESS, BELLEVUE 50.02 DETECTIVE UNIT-ROUTER OCT18 287383 9817463922 1105.635511/15/2018 Cellular Telephone Service Investigation/Crime Prevention 50.02 202135 11/16/2018 100740 VERSA-LOK MIDWEST 1,009.05 PLAYGROUND ENHANCEMENTS 287296 7-0009480 2821.676211/15/2018 Special Features/Furnishings Walnut Hill Park 1,009.05 202136 11/16/2018 100237 VIKING ELECTRIC 88.51 PARTS 287302 S002035648.001 6154.626011/15/2018 Utility System Parts/Supplies South Plant Building 88.51 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 22Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202137 11/16/2018 138055 VINCO INC.Continued... 675.00 SPERRY LIGHTING REPAIR 287297 34710 6007.643211/15/2018 Utility System Repair-Labor Sperry Antenna Location 675.00 202138 11/16/2018 143309 VONBANK LAWN CARE 250.00 CONTRACT MOWING 287298 19982 3113.653511/15/2018 Other Contractual Services Non-Park Turf Maintenance 250.00 202139 11/16/2018 100459 WEATHER WATCH INC 152.90 WEATHER WATCH-NOV18 287303 9753 2240.653511/15/2018 Other Contractual Services Street Plowing/Sanding 152.90 202140 11/16/2018 101834 WEST ST. PAUL, CITY OF 759.72 Q3 2018 HIDTA OT REIMBURSEMENT 287335 2018 HIDTA Q3 OT 9698.6580 H000111/15/2018 Reimb to Cities & Counties DCDTF HIDTA 759.72 202141 11/16/2018 152699 WILLOW, MORGAN GRAYCE 935.00 AROHA GRANT - CONTRACTOR 287299 2018-3 3098.653511/15/2018 Other Contractual Services Senior Arts Programming(Aroha) 935.00 202142 11/16/2018 151054 WINCAN LLC 1,500.00 WINCAN ANNUAL RENEWAL 287300 2489 6240.627011/15/2018 Computer Software Sewer Main Inspection 1,500.00 202143 11/16/2018 113476 WISCONSIN SUPPORT COLLECTIONS TRUST FUND 208.15 PAYROLL ENDING 11/10/2018 287168 GARNISHMENT 11/10/2018 9592.203011/16/2018 Ded Pay - Garnishments Benefit Accrual 208.15 202144 11/16/2018 119221 XCEL ENERGY (R) 421.80 NOV 2018 ELECTRICITY 287301 51-4403417-1-10 2318 9695.640511/15/2018 Electricity Dakota Co Drug Task Force 421.80 20180192 11/16/2018 100249 FIT 117,635.61 PAYROLL ENDING 11/10/2018 287180 11102018 9880.201111/16/2018 Ded Payable - FIT Payroll 117,635.61 20180193 11/16/2018 100250 COMMISIONER OF REVENUE-PAYROLL 35,482.61 PAYROLL ENDING 11/10/2018 287181 11102018 9880.201211/16/2018 Ded Payable - SIT Payroll 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 23Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20180193 11/16/2018 100250 COMMISIONER OF REVENUE-PAYROLL Continued... 35,482.61 20180194 11/16/2018 100252 FICA 32,188.67 PAYROLL ENDING 11/10/2018 287182 11102018 9880.201411/16/2018 Ded Payable - FICA Payroll 32,188.67 20180195 11/16/2018 100253 MEDICARE 12,338.08 PAYROLL ENDING 11/10/2018 287183 11102018 9880.201511/16/2018 Ded Payable - Medicare Payroll 12,338.08 20180196 11/16/2018 147368 MN DEPT OF REVENUE - TAX LEVY 615.22 PAYROLL ENDING 11/10/2018 287184 11102018 9880.203011/16/2018 Ded Pay - Garnishments Payroll 615.22 20180331 11/15/2018 100693 EAGAN PAYROLL ACCT 683,901.28 PAYROLL ENDING 11/10/2018 287178 11152018 9001.111511/16/2018 Claim on Cash General Fund 12,664.50 PAYROLL ENDING 11/10/2018 287178 11152018 9197.111511/16/2018 Claim on Cash ETV 72,265.19 PAYROLL ENDING 11/10/2018 287178 11152018 9220.111511/16/2018 Claim on Cash Public Utilities 17,094.08 PAYROLL ENDING 11/10/2018 287178 11152018 9221.111511/16/2018 Claim on Cash Civic Arena 4,158.81 PAYROLL ENDING 11/10/2018 287178 11152018 9222.111511/16/2018 Claim on Cash Cascade Bay 35,943.81 PAYROLL ENDING 11/10/2018 287178 11152018 9223.111511/16/2018 Claim on Cash Central Park/Community Center 3,924.10 PAYROLL ENDING 11/10/2018 287178 11152018 9225.111511/16/2018 Claim on Cash Fiber Infrastructure Fund 84,841.03 PAYROLL ENDING 11/10/2018 287178 11152018 9592.111511/16/2018 Claim on Cash Benefit Accrual 44,526.75 PAYROLL ENDING 11/10/2018 287178 11152018 9592.614411/16/2018 FICA Benefit Accrual 959,319.55 20182523 11/15/2018 115374 MN STATE RETIREMENT SYSTEM-HCSP 26,128.16 HCSP EMPLOYEE CONTRIBUTION 287174 11152018 9592.203411/15/2018 Ded Payable-HCSP Benefit Accrual 26,128.16 20183223 11/15/2018 138969 MN STATE RETIREMENT SYSTEM-MNDCP 7,806.89 MNDCP EMPLOYEE CONTRIBUTIONS 287175 11152018 9592.203211/15/2018 Ded Pay - Great West Def Comp Benefit Accrual 7,806.89 20184223 11/15/2018 100892 ICMA RETIREMENT TRUST 43,532.13 ICMA EMPLOYEE CONTRIBUTIONS 287176 11152018 9592.203111/15/2018 Ded Pay - ICMA Benefit Accrual 43,532.13 20185224 11/15/2018 100283 BERKLEY ADMINISTRATORS 20,000.00 WC ADVANCE 287172 11152018 9593.165011/15/2018 Worker's Comp Advance to DCA Workers' Compensation Self-In 11/15/2018City of Eagan 16:26:03R55CKR2LOGIS102V 24Page -Council Check Register by GL Check Register w GL Date & Summary 11/16/201811/12/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20185224 11/15/2018 100283 BERKLEY ADMINISTRATORS Continued... 20,000.00 20185669 11/13/2018 147907 SELECT ACCOUNT 250.00 DEPOSIT FOR ZACH BOESEL 287170 11132018 9592.615911/13/2018 VEBA Benefit Accrual 250.00 20185670 11/15/2018 147907 SELECT ACCOUNT 2,448.88 FLEX REIMBURSEMENT 287173 11152018 9592.221511/15/2018 Flex Plan Withholding Payable Benefit Accrual 2,448.88 20185671 11/16/2018 147907 SELECT ACCOUNT 750.00 DEPOSIT FOR BRAD RAMTHUN 287177 11162018 9592.615911/16/2018 VEBA Benefit Accrual 750.00 20188026 11/16/2018 100694 PUBLIC EMPLOYEE RETIREMENT 76.96 PAYROLL ENDING 11/10/2018 287179 434600-11162018 9592.614611/16/2018 PERA - DCP Benefit Accrual 70,784.32 PAYROLL ENDING 11/10/2018 287179 434600-11162018 9592.201311/16/2018 Ded Payable - PERA Benefit Accrual 40,730.47 PAYROLL ENDING 11/10/2018 287179 434600-11162018 9592.614211/16/2018 PERA - Coordinated Benefit Accrual 53,111.58 PAYROLL ENDING 11/10/2018 287179 434600-11162018 9592.614311/16/2018 PERA - Police Benefit Accrual 164,703.33 20188543 11/13/2018 151185 HEALTHPARTNERS INC 5,159.27 DENTAL CLAIMS REIMBURSEMENT 287171 11132018 9594.615811/13/2018 Dental Insurance Dental Self-insurance 5,159.27 2,899,412.86 Grand Total Payment Instrument Totals Checks 2,899,412.86 Total Payments 2,899,412.86 11/15/2018City of Eagan 16:26:20R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 11/16/201811/12/2018 - Company Amount 1,523,590.4309001GENERAL FUND 19,140.9809111Tree mitigation 16,865.7009116CEDAR GROVE PARKING GARAGE 17,941.8609197ETV 147,973.5109220PUBLIC UTILITIES 19,200.7909221CIVIC ARENA 4,928.8109222CASCADE BAY 39,101.5909223CENTRAL PARK /COMMUNITY CENTER 5,855.0509225FIBER INFRASTRUCTURE FUND 2,092.0509328PARK SYS DEV AND R&R 52,095.9809335EQUIPMENT REVOLVING 1,054.35-09337 COMMUNITY INVESTMENT 15,301.5009353POLICE & CITY HALL REMODEL 4,423.0009372REVOLVING SAF-CONSTRUCTION 2,663.1809591RISK MANAGEMENT 709,477.4809592BENEFIT ACCRUAL 20,000.0009593WORKERS' COMPENSATION SELF-INS 6,823.6709594Dental Self-insurance 91,821.3509695DAK CO DRUG TASK FORCE 2,910.0909697DCDTF Capital Equipment 198,260.1909880PAYROLL Report Totals 2,899,412.86 Agenda Information Memo November 4, 2018, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts: The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved: Agreements with AVI Systems, Inc. for the following work: o Edit Share software training o Annual Edit Share software support Attachments: (0) The contracts are available from the City Clerk’s Office. Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA E. Approve Resolution directing the City Clerk to issue 2019 alcohol license renewals upon licensees’ submission of renewal documents and fees Action To Be Considered: To approve a resolution directing the City Clerk to issue 2019 alcohol license renewals upon the licensees’ submission of renewal documents and fees. Facts: The City Council is being asked to direct the City Clerk to issue alcohol license renewals upon the licensees’ submission of all renewal documents and fees and successful review by the Police Department. All documentation and fees must be submitted to the City Clerk’s Office by 4:30 p.m. on Monday, December 31, 2018, at which time the City Clerk’s authority to issue 2019 license renewals will cease. If a renewal application is incomplete in any way, the 2018 license will expire as of 12:01 a.m. January 1, 2019 and the establishment will be unable to sell alcohol until a new application is submitted, all fees are paid, and Council has approved the license. For some licenses, final approval by the State of Minnesota will also be necessary. The City Clerk’s Office contacts every licensee whose renewal application has not been received or was incomplete to remind them that all renewal information and fees must be submitted prior to 4:30 p.m. on Dec. 31. The attached resolution identifies alcohol licenses scheduled to renew for 2019. Two establishments have notified the City they will not be renewing their alcohol licenses: Qdoba, which is choosing not to continue alcohol sales, and New Bohemia, which closed Oct. 31. The breakdown of the alcohol license renewals for the year 2019 are anticipated to be as follows: o 17 Off-Sale Liquor o 38 On-Sale Liquor o 11 On-Sale Wine and Beer o 1 On-Sale Beer o 12 Off-Sale Beer o 2 Brewpub Off-Sale o 1 Taproom o 1 Brewer Off-Sale Attachments: (1) CE-1 Resolution RESOLUTION NO. __________ CITY OF EAGAN DIRECTING THE CITY CLERK TO ISSUE 2019 ALCOHOL LICENSE RENEWALS WHEREAS, it is expected the following alcohol licensees will be renewing their alcohol licenses for the 2019 license period; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2019 to December 31, 2019 the following alcohol licenses: On-Sale Liquor License and Sunday Liquor License License Name DBA Location Starks I, Inc. Starks Saloon & Ricky’s Café 3125 Dodd Rd ERJ Dining IV, LLC Chili Grill & Bar 3625 Pilot Knob Rd Apple Minnesota LLC Applebee’s Neighborhood Grill & Bar 1335 Town Centre Dr Cuz, Inc. LaFonda’s de los Lobos 3665 Sibley Memorial Highway Cedarvale Bowl, Inc. Cedarvale Lanes/Fitz’s Bar & Grill 3883 Cedar Grove Parkway Cliff Corporation Doolittles 2140 Cliff Road El Parian Mexican Restaurant of Eagan, LLC El Parian Mexican Restaurant 1960 Cliff Lake Rd #117 Eagan Jakes, Inc. Jake’s City Grille 1288 Promenade Pl Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road Valley Lounge, Inc. Yankee Tavern 1755 Yankee Doodle Rd Andiamo Italian Ristorante, Inc. Andiamo Italian Ristorante 1629 Lena Ct Frank Eagan LLC R Taco 3345 Central Park Village Dr Wheatstone Restaurant Group, LLC Houlihans 1294 Promenade Pl J and J Bahkta LLC Genghis Grill 1278 Town Centre Dr Casper's Cherokee Sirloin Room Eagan Inc. Cherokee Sirloin Room 4625 Nicols Rd Cerrito Colorado, Inc. El Loro Mexican Restaurant 1428 Yankee Doodle Rd Cooper's Restaurant, Inc. Cooper's Restaurant 4185 South Robert Tr Cupcake, Inc. Cupcake/The Mason Jar 1565 Cliff Rd D3 Investments Inc. Trail Stop Tavern 525 Diffley Rd Ansari Brothers Inc. Ansari’s Mediterranean Grill & Bar 1960 Rahncliff Ct Hy-Vee Inc. Hy-Vee Market Grille 1500 Central Park Commons Drive Suite 1 Ashford Royal Cliff LLC Brianno’s/Royal Cliff 2280 Cliff Rd Cosmos Dinner, LLC Cielito Lindo 1981 Silver Bell Rd Blazin Wings, Inc. Buffalo Wild Wings Grill & Bar 1280 Promenade Place HGIE, LLC Hilton Garden Inn Eagan 1975 Rahncliff Ct SDHR LLC Persis Biryani 1282 Town Centre Dr Jensen's Supper Club, Inc. Jensen's Food & Cocktails 3840 Rahn Rd EGGM, LLC Green Mill of Eagan 1940 Rahncliff Ct Lone Oak Grill, LLC Lone Oak Grill 3010 Eagandale Pl Lone Oak Store, LLC Burgers and Bottles/Volstead House 1278 Lone Oak Rd Lost Spur Golf Course, Inc. Lost Spur Golf Course 2750 Sibley Memorial Hwy Bonfire Restaurant Company, LLC Axel’s Bonfire 1555 Cliff Road T.C.B.H., Inc. Holiday Inn - MSP Airport/Eagan 2700 Pilot Knob Rd Wildcats Bar and Grill, LLC Wildcats Bar and Grill 1448 Yankee Doodle Rd Erika Aranda Fiesta Cancun Mexican Grill and Bar 4250 Lexington Ave Tres Amigos, LLC Teresa’s Mexican Restaurant 1008 Diffley Road Twisted Brothers Eagan LLC Wyatt’s Twisted Americana 1965 Cliff Lake Road Final Final Brewing Co. LLC Union 32 Craft House 2864 Highway 55 Off-Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location Holiday Stationstores, Inc. Holiday Stationstore 4595 Nicols Rd Eagan 2008 LLC Cub Foods #31794 1020 Diffley Rd Eagan 2014 LLC Cub Foods 1276 Town Centre Dr SUPERVALU Inc. Cub Foods 1940 Cliff Lake Rd Kwik Trip, Inc. Kwik Trip #662 3145 Dodd Road Kwik Trip, Inc. Kwik Trip #179 4600 Slater Road Northern Tier Retail LLC SuperAmerica #4049 4200 Sibley Memorial Highway Northern Tier Retail LLC SuperAmerica #4182 1406 Yankee Doodle Rd Northern Tier Retail LLC SuperAmerica #4335 1379 Town Centre Dr Northern Tier Retail LLC SuperAmerica #4464 2250 Cliff Rd Daisy Petroleum Inc. Daisy Petroleum 4198 Pilot Knob Road Wal-Mart Stores, Inc. Wal-Mart Store #1786 1360 Town Centre Dr Off-Sale Liquor License License Name DBA Location T & M Liquor Inc. T & M Liquor 4130 Blackhawk Road Byerly Beverages Inc. Lunds & Byerlys Wines and Spirits 1299 Promenade Pl Drinks Liquor, Inc. Drinks Liquor 3090 Courthouse Lane Keltic Kowboy, LLC Black Diamond Liquors 525 Diffley Road T’s Discount Liquor Big Discount Liquor 3900 Cedar Grove Pkwy Kowalski Companies, Inc. Kowalski’s Eagan Wine Market 1646 Diffley Rd Mayjune Corporation K-Liquor 1274 Lone Oak Rd Prosperity Liquor, Inc. T L Liquors 1565 Cliff Road Perrier & Associates, Inc. Perrier Wine & Liquors 1960 Cliff Lake Rd Sam's West Inc. Sam's Club #4738 3035 Denmark Ave Sidco, Inc. Big Top Wine & Spirits 1278 Town Centre Dr Minnesota Fine Wines & Spirits, LLC Total Wine & More 1440 Central Park Commons Dr Hy-Vee Inc. Hy-Vee 1500 Central Park Commons Dr Suite B The Liquid Truth Liquor LLC The Liquid Truth Liquor 3090 Courthouse Lane Suite 200 SUPERVALU, Inc. Cub Liquors 1016 Diffley Rd Atomic Liquors of Eagan, Incorporated Atomic Liquors 2113 Cliff Road RCJC Enterprises, LLC MGM Wine & Spirits 4182 Pilot Knob Road On-Sale Wine, Sunday Wine & 3.2 Percent Malt Liquor (Beer) License License Name DBA Location ZZQ Inc. ZZQ Smokehouse 3390 Coachman Road Fratelli Tre, Inc. Carbone’s Pizzeria 1665 Yankee Doodle Rd Eagan 888 Inc. Kyoto Sushi 1250 Town Centre Dr Phong Nguyen Classic Saigon Restaurant 1272 Town Centre Dr Denebola Corp Bayleaf Indian Cuisine 1260 Town Centre Dr Hoban Korean Restaurant, Inc. Hoban Korean Restaurant 1989 Silver Bell Rd IHG Development LLC Italian Pie Shop & Winery 1438 Yankee Doodle Rd Smashburger Acquisition- Minneapolis, LLC Smashburger 1270 Promenade Pl Civitali Restaurant Corporation Punch Neapolitan Pizza 3345 Central Park Village Dr Unit 130 Davannis’ Inc. Davanni’s Pizza 1960 Cliff Lake Rd Hiko Minnesota, Inc. Hiko Sushi 1466 Yankee Doodle Rd On-Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location West End Trap Club, Inc. West End Trap Club 4899 Brooklyn Lane Taproom License License Name DBA Location Bald Man Brewing, Inc. Bald Man Brewing 2020 Sliver Bell Rd Suite 25 Off-Sale Brewpub License License Name DBA Location Final Final Brewing Co. LLC Union 32 Craft House 2864 Highway 55 Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road Off-Sale Brewer License License Name DBA Location Bald Man Brewing, Inc. Bald Man Brewing 2020 Sliver Bell Rd Suite 25 BE IT FURTHER RESOLVED that the license approvals are conditioned upon the licensees submitting the required renewal documents and the annual license fee and upon review and approval by the Eagan Police Department; BE IT FURTHER RESOLVED that the City Council directs the City Clerk to issue said licenses upon all aforementioned conditions being met and that the City Clerk’s authority to issue the licenses shall expire at the close of business on December 31, 2018. CITY OF EAGAN CITY COUNCIL By: _________________________ Its Mayor Attest: _______________________ Its Clerk Motion by: Seconded by: Those in favor: Those against: Date: December 4, 2018 CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4th day of December, 2018. ____________________________ City Clerk Agenda Information Memo December 4, 2018 Eagan City Council Meeting CONSENT AGENDA F. Approve a resolution designating 2019 Precincts and Polling Places Action To Be Considered: To approve a resolution designating 2019 precincts and polling places. Facts: A new State Statute requires that cities designate precincts and polling places by December 31 for elections in the following year. The City does not have any elections scheduled for 2019. However, the City must designate polling places because School Districts 196 and 197 have elections in 2019 and must use polling places designated by the City. The proposed 2019 precinct boundaries have not changed from 2018. At the request of School District 196, the polling place for Precinct 8 is proposed to be moved from Northview Elementary School to Saints Martha and Mary Episcopal Church. School District 196 has identified safety and security concerns with using Northview Elementary School as a polling place. Registered voters in Precinct 8 will receive postcards from Dakota County prior to the November 5, 2019 School District election notifying them of the change to their polling place. School District 196 has agreed to pay the cost of mailing the postcards. It is anticipated the City would continue to use Saints Martha and Mary Episcopal Church for future elections. Attachments: (2) CF-1 Resolution CF-2 Precinct & Polling Place Map RESOLUTION NO. _______ CITY OF EAGAN Designate 2019 Precincts and Polling Places WHERAS, Minnesota Statute 204B.16 Subd. 1 requires municipalities to designate precincts and polling places by December 31 for the elections held in the following year; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby designates the boundaries of the precincts and locations of the polling places as follows: Precinct 1 (Pilot Knob Elementary School, 1436 Lone Oak Road) That part of the City south of the City's northern corporate boundary, east of Highway 13, north of Lone Oak Road, and west of the City's eastern corporate boundary Precinct 2 (Eagan Community Center, 1501 Central Parkway) That part of the City south of Lone Oak Road, east of Highway 13, north of Yankee Doodle Road, and west of Interstate 35E Precinct 3 (Trinity Lone Oak Lutheran Church, 2950 Highway 55) That part of the City bounded to the north by Lone Oak Road, then following Interstate 35E south to Yankee Doodle Road east to Elrene Road south to Dodd Road north to the City's eastern corporate boundary north to Lone Oak Road Precinct 4 (Cedar School, 2140 Diffley Road) That part of the City bounded to the north by the City's northern corporate boundary, then following the City's western corporate boundary south to Diffley Road east to Blackhawk Road north to Carnelian Lane west to Rahn Road north to Cedar Grove Boulevard northeast to Silver Bell Road northwest to Highway 13 north to the City's northern corporate boundary Precinct 5A (Oak Hills Church, 1570 Yankee Doodle Road) That part of the City bounded to the north by Yankee Doodle Road, then following Highway 13 south to Silver Bell Road east to Blackhawk Road south to Riverton Avenue east then continuing east following the boundary between ISD 197 and ISD 196 to Interstate 35E north to Yankee Doodle Road Precinct 5B (Mount Calvary Lutheran Church, 3930 Rahn Road) That part of the City bounded to the east by Interstate 35E, then following the boundary between ISD 197 and ISD 196 west to Riverton Avenue west to Blackhawk Road north to Silver Bell Road west to Cedar Grove Boulevard southwest to Rahn Road south to Carnelian Road east to Blackhawk Road north to Deerwood Drive east to Interstate 35E Precinct 6A (Wescott Library, 1340 Wescott Road) That part of the City bounded to the north by Yankee Doodle Road, then following Interstate 35E south to the boundary between ISD 197 and ISD 196 east to Wescott Road east to Lexington Avenue north to Yankee Doodle Road Precinct 6B (Deerwood Elementary School, 1480 Deerwood Drive) That part of the City bounded to the north by Wescott Road and the boundary between ISD 197 and ISD 196, then following Interstate 35E south to Diffley Road east to Lexington Avenue north to Wescott Road Precinct 7 (Woodland Elementary School, 945 Wescott Road) That part of the City bounded to the north by Yankee Doodle Road, to the west by Lexington Avenue, to the south by Wescott Road and to the east by Elrene Road Precinct 8 (Saints Martha and Mary Episcopal Church, 4180 Lexington Ave S) That part of the City bounded to the north by Wescott Road, then following Lexington Avenue south to Diffley Road east to Dodd Road northeast to Elrene Road northwest to Wescott Road Precinct 9A (Metcalf Junior High School, 2250 Diffley Road) That part of the City bounded to the north by Diffley Road, then following the City's western corporate boundary south to the City's southern corporate boundary east to Interstate 35E north to Highway 77 north to Cliff Road east to the boundary between Minnesota House Districts 51A and 51B north to the paved Highline Trail east to Sandstone Drive north to Shale lane east to Blackhawk Road north to Diffley Road Precinct 9B (Rahn Elementary School, 4424 Sandstone Drive) That part of the City bounded to the north by Shale Lane, then following Sandstone Drive south to the Highline Trail west to the boundary between Minnesota House Districts 51A and 51B south to Cliff Road west to Highway 77 south to Interstate 35E south to the City's southern corporate boundary east to Galaxie Avenue north to Blackhawk Road north to Cliff Lake Drive west to Rahn Road north to Shale Lane Precinct 10 (Christ Lutheran Church, 1930 Diffley Road) That part of the City bounded to the north by Deerwood Drive, then following Blackhawk Road south to Diffley Road west to Rahn Road south to Cliff Lake Drive east to Blackhawk Road south to Interstate 35E north to Deerwood Drive Precinct 11 (Thomas Lake Elementary, 4350 Thomas Lake Road) That part of the City bounded to the north by Diffley Road, then following Interstate 35E south to Blackhawk Road south to Beecher Drive east to Walnut Lane north, east and south to Hickory Hill east to Johnny Cake Ridge Road north to Mallard Drive east to Thomas Lake Road north to Diffley Road Precinct 12 (Oak Ridge Elementary School, 4350 Johnny Cake Ridge Road) That part of the City bounded to the north by Mallard Drive, then following Johnny Cake Ridge Road south to Hickory Hill west to Walnut Lane north, west, and south to Beecher Drive west to Blackhawk Road south to Galaxie Avenue south to the City's southern corporate boundary east to Johnny Cake Ridge Road north to Cliff Road east to Thomas Lake Road north to Mallard Drive Precinct 13 (Easter Lutheran Church, 4200 Pilot Knob Road) That part of the City bounded to the north by Diffley Road, to the west by Thomas Lake Road, to the south by Cliff Road and to the east by Lexington Road Precinct 14 (Chapel Hill Baptist Church, 4888 Pilot Knob Road) That part of the City bounded to the north by Cliff Road, to the west by Johnny Cake Ridge Road, to the south by the City's southern corporate boundary and to the east by Pilot Knob Road Precinct 15 (Pinewood Elementary School, 4300 Dodd Road) That part of the City bounded to the north by Diffley Road, to the west by Lexington Avenue, to the south by Wilderness Run Road and to the east by Dodd Road Precinct 16 (Red Pine Elementary School, 530 Red Pine Lane) That part of the City bounded to the north by Wilderness Run Road, then following Lexington Avenue south to Cliff Road west to Pilot Knob Road south to the City's southern corporate boundary east to the City's eastern corporate boundary north to Cliff Road west to Dodd Road north to Wilderness Run Road Precinct 17 (St. Thomas Becket Catholic Church, 4455 South Robert Trail) That part of the City bounded to the north and west by Dodd Road, to the south by Cliff Road and to the east by the City's eastern corporate boundary Attached to this resolution, for illustrative purposes, is a map showing said precincts and the location of each polling place. CITY OF EAGAN Motion by: CITY COUNCIL Seconded by: Those in favor: By: _________________________ Those against: Its Mayor Date: December 4, 2018 Attest: _______________________ Its Clerk CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4th day of December, 2018. ____________________________ Christina M. Scipioni, Clerk " " " " " " " " " " " " "" " " " " " " P1P1 P2P2 P3P3 P5AP5A P5BP5B P6AP6A P6BP6B P7P7 P8P8 P15P15 P17P17 P16P16 P13P13P11P11 P14P14P12P12 P9BP9B P9AP9A P4P4 P10P10 County Commissioner County Commissioner District 4District 4 County Commissioner County Commissioner District 3District 3 ISD 196ISD 196 ISD 191ISD 191 ISD 197ISD 197 14 1 2 3 4 5A 5B 6A 6B 7 9A 9B 10 1112 13 15 16 17 8 ´ 0 10.5 Miles Precinct and Polling Locations Legend Precinct Boundary County Commissioner District School District Boundary Legislative District 51A 51B 52B Map date November 29, 2018 Precinct Polling Location Polling Addre ss Precinct Polling Loca tion Polling Addre ss 1 Pilot Knob Elementary School 1436 Lone Oak Road 9A Metcalf Junior High School 2250 Diffley Road2Eagan Community Center 1501 Central Parkway 9B Rahn Elementary School 4424 Sandstone Drive3Trinity Lone Oak Church 2950 Highway 55 10 Christ Lutheran Church 1930 Diffley Road4Cedar School 2140 Diffley Road 11 Thomas Lake Elementary 4350 Thomas Lake Road5AOak Hills Church 1570 Yankee Doodle Road 12 Oak Ridge Elementary School 4350 Johhny Cake Ridge Road5BMt Calvary Lutheran Church 3930 Rahn Road 13 Easter Lutheran Church 4200 Pilot Knob Road 6A W escott Library 1340 W escott Drive 14 Chapel Hill Church 4888 Pilot Knob Road6BDeerwood Elementary School 1480 Deerwood Drive 15 Pinewood Elementary School 4300 Dodd Road7Woodland Elementary School 945 W escott Road 16 Red Pine Elementary School 530 Red Pine Lane8Saints Martha and Mary Church 4180 Lexington Ave S.17 St. Thomas Becket Church 4455 South Robert Trail " " " " " " " " " " " " "" " " " " " " P1P1 P2P2 P3P3 P5AP5A P5BP5B P6AP6A P6BP6B P7P7 P8P8 P15P15 P17P17 P16P16 P13P13P11P11 P14P14P12P12 P9BP9B P9AP9A P4P4 P10P10 County Commissioner County Commissioner District 4District 4 County Commissioner County Commissioner District 3District 3 ISD 196ISD 196 ISD 191ISD 191 ISD 197ISD 197 14 1 2 3 4 5A 5B 6A 6B 7 9A 9B 10 1112 13 15 16 17 8 ´ 0 10.5 Miles Precinct and Polling Locations Legend Precinct Boundary County Commissioner District School District Boundary Legislative District 51A 51B 52B Map date November 29, 2018 Precinct Polling Location Polling Addre ss Precinct Polling Loca tion Polling Addre ss 1 Pilot Knob Elementary School 1436 Lone Oak Road 9A Metcalf Junior High School 2250 Diffley Road2Eagan Community Center 1501 Central Parkway 9B Rahn Elementary School 4424 Sandstone Drive3Trinity Lone Oak Church 2950 Highway 55 10 Christ Lutheran Church 1930 Diffley Road4Cedar School 2140 Diffley Road 11 Thomas Lake Elementary 4350 Thomas Lake Road5AOak Hills Church 1570 Yankee Doodle Road 12 Oak Ridge Elementary School 4350 Johhny Cake Ridge Road5BMt Calvary Lutheran Church 3930 Rahn Road 13 Easter Lutheran Church 4200 Pilot Knob Road 6A W escott Library 1340 W escott Drive 14 Chapel Hill Church 4888 Pilot Knob Road6BDeerwood Elementary School 1480 Deerwood Drive 15 Pinewood Elementary School 4300 Dodd Road7Woodland Elementary School 945 W escott Road 16 Red Pine Elementary School 530 Red Pine Lane8Saints Martha and Mary Church 4180 Lexington Ave S.17 St. Thomas Becket Church 4455 South Robert Trail Agenda Information Memo December 4, 2018 Eagan City Council Meeting CONSENT AGENDA G.Contract 18-10, 2018 Trail & Parking Lot Improvements Action To Be Considered: Approve the final payment for Contract 18-10 (2018 Citywide Trail & Parking Lot Improvements) in the amount of $330,202.47 to Bituminous Roadways, Inc., and accept the improvements for perpetual City maintenance subject to warranty provision s. Facts: Contract 18-10, Project 1291, provided for the construction and maintenance overlay of various public bituminous trails and City parking lots. On June 19, 2018, the City Council awarded the contract to Bituminous Roadways, Inc., for the base bid of $442,231.00. Additional work under the scope of the contract was added in the amount of $89,711.00, for a revised contract amount of $531,942.00. With the approval of the final payment, the total amount paid is 13.5% more than the contract. The contract overrun was due to additional bituminous paving, concrete curb/sidewalk, and turf establishment efforts and quantities needed to properly match in to the new storage and vehicle wash bay buildings completed as part of Contract 18-05, Central Maintenance Facility Renovations, Phase II that were not anticipated in the original contract (18-10). These contract item overruns were performed at the original contract unit prices for Contract 18-10, which were more financially favorable to the City than including the work as part of a change order under Contract 18-05. These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (1) CG-1 Payment Summary 2018 Citywide Trail & Parking Lot Improvements City Contract 18-10 City Project 1291 Original Contract Amount $ 442,231.00 Contract Additions $ 89,711.00 Revised Contract Amount $ 531,942.00 Value Completed to Date $ 614,625.22 Amount Previously Paid $ 284,422.75 Final Payment $ 330,202.47 Amount more than Contract $ 82,683.22 Percent more than Contract 13.5%* * Explain if greater than 5% The contract overrun was due to additional bituminous paving, concrete curb/sidewalk, and turf establishment efforts and quantities needed to properly match in to the new storage and vehicle wash bay buildings, and other existing facilities, on the Central Maintenance Facility site, not anticipated in the original contract. These contract item overruns were performed at the original contract unit prices for Contract 18-10, which were more financially favorable to the City than including the work as part of Contract 18-05, Central Maintenance Facility Renovations, Phase II. Agenda Information Memo December 4, 2018 Eagan City Council Meeting CONSENT AGENDA H. Lone Oak Road/Lexington Avenue Intersection - Dakota County Wetland Replacement Plan Action To Be Considered: Approve a Wetland Replacement Plan prepared by Dakota County Transportation Department for County Project 26-52 (City Project 1251), Lone Oak Road/Lexington Avenue – Intersection Improvements. Facts: Minnesota Wetland Conservation Act rules (MN Rules Ch. 8420) provide for local government units to be responsible for wetland-related decisions. On November 20, 2017, the City approved boundaries of two wetland areas on a 13-acre project site at the intersection of Lone Oak Road and Lexington Avenue in north-central Eagan. On September 27, 2018, the City received an application from Dakota County for a wetland replacement plan for the Lone Oak Road/Lexington Avenue Intersection Improvements that will reconstruct about 1,900 feet (0.36 miles) of roadway to correct deficient conditions, including upgrades to roadway geometrics, pavement conditions, the storm sewer system, and traffic signals. The project will also improve operations for non-motorized traffic and meet Americans with Disabilities Act requirements. The applicant plans to fill 474 square feet (0.01 acre) of “Wetland 1” and replace impacts by withdrawing 0.03 acre of credits from Wetland Bank Account #1149, which is within Eureka Township in Dakota County. The City owns credits at the same Wetland Bank. Public Works Department (Water Resources) staff have reviewed the wetland replacement plan application and found it to be complete and in compliance with MN Rules Ch. 8420.0500 - 8420.0522 and to be in order for favorable Council action. Attachments (1) CH-1 Wetland Permit Application Lone Oak Road (CSAH 26) and Lexington Avenue (CSAH 43) Intersection Project Wetland Permit Application Dakota County Dakota, County, Minnesota DAKOT 142173 | September 2018 Wetland Permit Application Lone Oak Road (CSAH 26) and Lexington Avenue (CSAH 43) Intersection Project Dakota County Eagan, Minnesota SEH No. DAKOT 142173 September 2018 I hereby certify that this Wetland Permit Application was prepared by me. The procedures and field methods used to delineation wetlands within the area of interest constitute an official wetland delineation in accordance with the 1987 U.S. Army Corps of Engineers Wetlands Delineation Manual and applicable Regional Supplement. Prepared By: Date: September 6, 2018 Erin Budrow MN Certified Wetland Delineator No. 1299 Reviewed By: Date: September 6, 2018 MN Certified Wetland Delineator No. 1009 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 SEH is a registered trademark of Short Elliott Hendrickson Inc. Wetland Permit Application DAKOT 142173 i Contents Joint Application Form for Activities Affecting Water Resources in Minnesota Certification Contents 1 Summary of Request..................................................1 2 Project Location..........................................................1 3 Purpose and Need......................................................2 4 Project Description......................................................2 4.1 Existing Conditions.................................................................................2 4.2 Proposed Improvements ........................................................................3 5 Sequencing................................................................. 4 6 Project Alternatives.....................................................4 6.1 Avoidance...............................................................................................4 6.2 Minimization............................................................................................5 7 Wetlands.....................................................................5 7.1 Results ...................................................................................................6 7.2 Regulatory Jurisdiction...........................................................................7 7.3 Wetland Impacts.....................................................................................7 7.4 Wetland Replacement............................................................................8 7.5 Permitting ...............................................................................................8 List of Tables Table 1 – Lone Oak Road and Lexington Avenue Intersection Crashes, 2011-2013 . 2 Table 2 – Summary of Wetland Characteristics.........................................................7 Table 3 – Summary of Wetland Impacts ....................................................................7 Contents (continued) Wetland Permit Application DAKOT 142173 ii List of Figures Figure 1 – Site Location and Topography Figure 2 – 2016 Aerial Photograph Figure 3 – MnDNR Public Waters Inventory Figure 4 – Wetland Delineation Results Figure 5 – Proposed Wetland Impacts Figure 6 – Dakota County Soil Survey (SSURGO) List of Appendices Appendix A Historic Aerial Review – Wetland 3 Appendix B Regulatory Correspondence Appendix C Wetland Banking Forms Appendix D Relevant Project Plan Sheets s:\ae\d\dakot\142173\3-env-stdy-regs\32-permit\wetland permit app\lexington ave app draft 2018-8-6.docx DAKOT 142173 Page 1 Wetland Permit Application Lone Oak Road (CSAH 26) and Lexington Avenue (CSAH 43) Intersection Project Prepared for Dakota County 1 Summary of Request The proposed improvements to the Lone Oak Road/ County State Aid Highway (CSAH) 26 and Lexington Avenue/ CSAH 43 intersection would reconstruct approximately 2,300 feet (0.44 miles) of roadway to correct existing deficient conditions. The proposed project includes improvements to the roadways along the existing CSAH 26 and CSAH 43 alignment. These improvements including upgrades to roadway geometrics, pavement conditions, the storm sewer system, and traffic signals throughout the project corridor. Additionally, the proposed design would improve operations for non-motorized traffic and meet Americans with Disabilities Act (ADA) requirements for the highway system. The demonstration of wetland impact avoidance and minimization in this application follows the sequencing process of the Minnesota Wetland Conservation Act (WCA) of 1991 and the federal Clean Water Act. These procedures require that projects that may result in the draining or filling of wetland habitat should demonstrate avoidance and minimization of such impacts. Wetland impacts that cannot be feasibly avoided or minimized must be replaced by compensatory mitigation. The project proposes to permanently impact 8,030 square feet (0.1843 acres) of wetland and storm water pond habitat. This permit application is requesting approval under Section 404 of the Clean Water Act for a Transportation Regional General Permit (Category II) and a Wetland Conservation Act (WCA) approval of a Replacement Plan for permanent impacts to wetlands. A portion of the project contains impacts to a stormwater feature (“Wetland 3”) that is out of the scope of the WCA, as described in Section 7.5.3. The impacts to this feature are anticipated to be non-jurisdictional by the USACE and are not included in the proposed mitigation total, as described in Section 7.5.2. This application is requesting a Stormwater Approved Jurisdictional Determination for impacts to Wetland 3. A copy of the Joint Application Form for Activities Affecting Water Resources in Minnesota is included at the front of this report. Wetland impacts that are anticipated to require mitigation total 474 square feet (0.0109 acres). Mitigation is proposed through an approved wetland bank (Bank No. 1149) at a ratio of 2.5:1, requiring withdrawal of 0.0273 acres (credits) of wetland mitigation. 2 Project Location The project is located in the City of Eagan, Dakota, Minnesota in Township 27 North, Range 23 West, Sections 2, 3, 10, and 11 as shown in Figure 1. Improvements are proposed along the Wetland Permit Application DAKOT 142173 Page 2 existing CSAH 26 and CSAH 43 alignment, between Keefe Street at the northern, Clubview Drive at the southern, Denmark Avenue at the western, and the Superior Mortgage business entrance at the eastern terminus. The project area is detailed in Figure 2. 3 Purpose and Need The purpose of the proposed action is to improve safety of the CSAH 43 and CSAH 26 intersection by correcting deficient lane geometrics, upgrading traffic control signals and signal coordination, and improving non-motorized traffic operations along the existing road corridor. The need of the project is to improve safety, mobility, and operations in the area and reconfigure the unsafe design. Currently, turn lanes for CASH 43 are mismatched and awkwardly aligned. This geometric flaw creates vehicle path conflicts that negatively affect the capacity and safety of the intersection. From 2011 to 2014, a total of 29 crashes occurred at this intersection, 10 of which involved potential injuries. The intersection crashes are predominately rear end and right angle. The rear end crashes are distributed around all four legs of the intersection and are likely a result of congestion at the intersection. The right angle crashes are predominately between northbound and eastbound traveling vehicles and may be a result of northbound left turning vehicles trying to sneak through at the end of a cycle due to impatience with the split phase signal cycles.Table 1 summarizes the crash data for the project intersection by each level of severity reported. The Dakota County Safety Plan has identified this intersection as a high priority for reconstruction to reduce right angle crashes. Table 1 – Lone Oak Road and Lexington Avenue Intersection Crashes, 2011-2013 Crash Type Total Crashes Crash Severity Type-B Type-C PDO Rear End 15 0 4 11 Right Angle 8 1 3 4 Side Swipe – Same Direction 4 0 1 3 Unknown 1 0 0 1 Total 28 1 8 19 Table Notes: Crash Severity is based on the KABCO scale. A “K Crash” corresponds to a fatality, an “A Crash” is an incapacitating injury, a “B Crash” is a non-incapacitating injury, a “C Crash” is considered a minor or minimal injury, and a PDO is when only property damage has occurred and there are no injuries due to the crash. There is also an approximate 650-foot gap in the county’s trail system along the west side of the southbound approach. Additionally, many of the pedestrian curb ramps in the project area do not meet current ADA or proposed guidelines for accessible rights-of-way (PROWAG) guidelines. 4 Project Description 4.1 Existing Conditions CSAH 26 and CSAH 43 are four-lane divided roadways, except on the southbound approach of CSAH 43. The southbound approach consists of two through lanes and a single left turn lane, Wetland Permit Application DAKOT 142173 Page 3 while the northbound approach has dual left turn lanes in addition to a single through lane and a right turn lane. The westbound and eastbound approach geometrics of the intersection consist of an exclusive left turn lane, two through lanes, and a right turn lane with a free right turn movement at the southwest quadrant. The signalized intersection operates with split phase timing because of the mismatched turn lanes and roadway geometrics. The southbound approach of CSAH 43 consists of a 14-foot through/right turn lane, a 12-foot through lane, and a 14-foot left turn lane, while the northbound consists of a 14-foot right turn lane, two 12-foot through lanes, and a 14-foot left turn lane. The current speed limit is for CSAH 26 is 40 miles per hour (mph) west of CSAH 43 and 45 mph to the east. CSAH 43 has a posted limit of 40 mph north and 50 mph south of CSAH 26. The 2016 Average Annual Daily Traffic (AADT) along CSAH 26 is 25,500 west of CSAH 43 and 15,000 to the east, while AADT for CSAH 43 is 18,200 south of CSAH 26 and 11,200 to the north. The intersection serves as a critical link for the local and regional transportation system, facilitating connections to I-35E, U.S. Highway 55, and CSAH 28 (Yankee Doodle Road). CSAH 26 is an east-west roadway, extending from Trunk Highway (TH) 13 in Eagan to CSAH 56 in Inver Grove Heights. It is functionally classified as an A-Minor Arterial Reliever, and alleviates I- 494 and congestion east of I-35E. CSAH 43 is functionally classified as a B-Minor Arterial roadway, and extends between TH 55 to CSAH 32 in Eagan. Both CSAH 26 and CSAH 43 currently have shared use trails on both sides of the roadway with the exception of an approximate 650-foot segment along the west side of the southbound approach. The existing shared use trails provide pedestrian access to the heart of the business and commercial/industrial corridor surrounding this intersection, including the Eagandale Center Industrial Park, the U.S. Postal Service Bulk Mail Center, and the Eagan Promenade. CSAH 26 is listed as a Tier 2 Regional Bicycle Transportation Corridor and the CSAH 26 and CSAH 43 intersection is the primary intersection that feeds pedestrian traffic to Lexington Park via the trail systems along the roadway corridor. Surface runoff is currently, and will continue to be, managed using a storm sewer system. 4.2 Proposed Improvements The intention of the project is to improve roadway geometrics, surface conditions, traffic signals and signal coordination, and storm water management throughout the project corridor. Proposed improvements include: x Pavement resurfacing throughout the entire corridor; x Construction of exclusive dual left turn lanes on the northbound and southbound approaches of CSAH 43; x Construction of a dedicated right turn lane on the southbound approach of CSAH 43; x Replacement of the traffic signal system at the CSAH 43/CSAH 26 intersection and revision of traffic signal system at the CSAH 43 and Clubview Drive intersection x Replacement of the existing retaining wall in northwest quadrant of the CSAH 43 and Clubview Drive intersection; x Construction of stormwater drainage improvements; Wetland Permit Application DAKOT 142173 Page 4 x Reconstruction of the existing shared-use trails on the west side of the northbound approach and both sides of the southbound approach including completing the west side trail to CSAH 26; and x Reconstruction of pedestrian ramps according to ADA guidelines. It is proposed to retain 12 to 14 foot lanes along CSAH 43, with two thru lanes in each direction. Proposed side slopes are 4:1 where wetlands exist, with the exception of the storm water basin that will utilize a retaining wall replacement near Clubview Drive. Proposed speed limit is 50 mph. 5 Sequencing Within the project purpose and need, design alternatives that would avoid and minimize impacts were considered. Minimizing wetland impacts for the project remains difficult because of the proximity of each basin in relation to storm water structures within the corridor. Design measures such as steeper side slopes and the location of a proposed storm water basin have been considered to help reduce impact to the wetlands. 6 Project Alternatives No location alternatives were considered for this project because CSAH 43 and CSAH 26 are established routes and improvements at any other location would result in substantially greater impacts on the constructed and natural environment. 6.1 Avoidance Complete avoidance of wetland impacts is not possible with this project as proposed. The anticipated impacts are to wetlands incorporated into the projects storm water system, and cannot be avoided. Wetland 1 is located at a culvert outlet that requires replacement, and Wetland 3 is a storm water basin where a retaining wall replacement is intended. Complete avoidance of impacts to Wetland 2 was possible by shifting the proposed location of a storm infiltration basin southeast (see Project Plans, Appendix D). 6.1.1 No-build Alternative The No Build Alternative would involve no improvements being made to CSAH 43 or CSAH 26, and the existing configuration would remain in place. However, the No-Build Alternative does not preclude safety risks posed by the current road geometrics, or improve mobility throughout the corridor. This alternative fails to address the safety and mobility issues, as well as the need to improve non-motorized traffic operations along CSAH 43 and 26, as described in Section 3.0. Because the No-Build Alternative failed to meet the project purpose and need, it was not selected as the preferred alternative. 6.1.2 Alternative 2 – No Impact Alternative The No Impact Alternative involves rehabilitation of the existing roadway surface, using the mill and overlay process, without changing the existing footprint. The mill and overlay involves removing the top layer of existing pavement and overlaying it with a new layer of asphalt to smooth the surface. The current configuration would remain in place, and no upgrades to roadway geometrics, the storm water system, or non-motorized traffic operations would take place. Wetland Permit Application DAKOT 142173 Page 5 While this alternative does not impact any wetlands, the mill and overlay process does not repair problems associated with geometric deficiencies or the accessibility and movement of non- motorized traffic through the intersection. The No Impact Alternative was not selected as the preferred alternative as it failed to meet the project’s purpose and need. 6.2 Minimization Minimization efforts have been successful at reducing impacts. Impacts to Wetland 3 have been minimized by using a vertical wall structure (soldier wall) in place of using a gradual slope. Eliminating side slopes was able to reduce the impacts to this basin by approximately 3,313 square feet (0.0761 acres). 6.2.1 Alternative 3 – Design Alternatives Design Alternatives included using a wider cross-section along the entire project corridor but were dismissed. Additional width of the corridor would facilitate traffic operations but would increase wetland, right-of-way, and utility impacts. A multi-lane roundabout was also considered but determined to not be appropriate for the intersection due to consistency with traffic control throughout the corridor. The current network of signals on Lone Oak Road are coordinated to provide optimum performance for the corridor. An anticipated future project will increase the ability for the County to coordinate the system by adding a fiber trunk line along both Lone Oak Road and Lexington Avenue connecting the corridor’s signals into a county-wide coordinated system. The introduction of a roundabout within this system of signals would reduce the effectiveness of the signal coordination. Although this is not directly related to wetland impacts, it is important to note several design alternatives for the project were considered. Because the Design Alternatives do not minimize wetland impacts to the greatest extent practicable and/or meet the projects purpose and need, they were not selected as the preferred alternative. 6.2.2 Alternative 4 – Preferred Alternative The preferred alternative will reconstruct a 0.44-mile segment of CSAH 43 at CSAH 26 to correct roadway geometrics, improve surface conditions, intersection mobility, non-motorized traffic operations, and storm water management within the intersection. Improvements include exclusive dual left turn lanes on both sides of the CSAH 43 approach, an exclusive right turn lane on the southbound approach, replacement and revision of the existing CSAH 43/26 and CSAH 43/Clubview Drive traffic signal systems, reconstruction of the shared use-trails and pedestrian ramps for ADA compliance, and replacement of the existing retaining wall adjacent to Wetland 3 as well as upgrades to the storm water management system. Roadway slopes throughout the project area would be 4:1 or steeper where wetlands exist, with the exception of the retaining wall near Wetland 3. The location and size of wetland impacts are shown on Figure 5, and the pertinent plan sheets showing wetland impacts are found in Appendix D. 7 Wetlands Wetlands are defined in federal Executive Order 11990 as “Those areas that are inundated or saturated by surface water or ground water at a frequency and duration sufficient to support, and Wetland Permit Application DAKOT 142173 Page 6 that under normal circumstances, do support a prevalence of vegetation or aquatic life typically adapted for saturated soil conditions.” The site was investigated for areas meeting the technical wetland criteria in accordance with the U.S. Army Corps of Engineers Wetland Delineation Manual (USACE 1987) and Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest Region (USACE 2010). The delineation for the project corridor was completed by Erin Budrow (SEH), MN CWD #1299, on July 27, 2017. The wetland delineation was reviewed, to confirm accuracy of the boundary and type, and approved by the City of Eagan. The Notice of Decision, dated 11/9/2017, and USACE Delineation Concurrence Letter, dated 01/26/2018, can be found in Appendix B.Copies of the wetland delineation report are available upon request. Several resources were reviewed prior to the field delineation to locate potential wetland habitat, including topographic maps (Figure 1), the National Wetlands Inventory (NWI) map, the Minnesota Department of Natural Resources (MnDNR) Public Waters Inventory (PWI), the Soil Survey for Dakota County and the hydric soil list for Dakota County, and LiDAR topography for the project area. No PWI designated water courses nor PWI basins are present in the project area. However, one public water is located within 1,000 feet of the project (Figure 3), which designates the project to be within the shoreland protection zone. 7.1 Results The delineation identified three (3) wetlands within or near the project area. The delineated aquatic resources for the project are shown on Figure 4. Wetland Determination Data Forms, recording the conditions encountered during the field delineation, are included in the Wetland Delineation Memo and available upon request. 7.1.1 Functions and Values Assessment In order to determine the quality of the wetlands, a functional assessment was completed. For these wetlands, the Minnesota Routine Assessment Methodology (MnRAM) Version 3.4 was utilized. Using the basic level of protection, Wetlands 1 and 2 have been characterized as Manage A. Wetland 3 remains unclassified, as it is recognized as a constructed stormwater basin by the City of Eagan (see Notice of Decision, Appendix B). The supporting data for this MnRAM determination were included and agreed upon during the wetland delineation report. This classification is used in compliance with wetland protection and management regulations for the City, and is used to determine the required buffer width around each classified wetland. Manage A wetlands play a vital role for flood storage but have less ecological quality, which puts the wetlands under “light management” criteria. Sequencing for wetlands classified as Manage A should meet WCA requirements and be replaced in accordance with WCA rules. Table 2 is a list of the characteristics for each wetland that was delineated. Wetland Permit Application DAKOT 142173 Page 7 Table 2 – Summary of Wetland Characteristics Basin ID Size (acres)1 Eggers & Reed Classification Circular 39 Classification Cowardin Classification Management Class 1 0.45 Shallow Open Water Community Type 5 PUBHx Manage A 2 56 ft2 Shallow Open Water Community Type 5 PUBH Manage A 3 0.13 Shallow Open Water Community (Storm Water Basin)Type 5 PUBHx N/A 1 Size includes areas of wetland within the area of investigation only. Wetlands may extend beyond the limits of the area investigated and actual wetland size may be larger than that indicated. 7.2 Regulatory Jurisdiction Wetlands in the project area are regulated by several agencies at the local, regional, state, and federal levels including the USACE and the EPA at the federal level; the Minnesota Board of Water and Soil Resources (BWSR) and the Minnesota Pollution Control Agency (MPCA) at the state level; and the City of Eagan at the local level. The City of Eagan has accepted the responsibility for the administration of the Minnesota Wetland Conservation Act (WCA) of 1991. The Minnesota Department of Natural Resources (MnDNR) regulates areas within the project that are identified as public waters or public waters wetlands. Wetlands 1 and 2 are under jurisdiction of the WCA. Wetland 3 is considered a stormwater basin, and out of the scope of the WCA (see Regulatory Correspondence in Appendix B). Wetlands 1 and 2 are anticipated to be jurisdictional under Section 404 of the Clean Water Act and regulated by the USACE. Wetland 3 is anticipated to be regulated as well, but being a storm water pond, would not require mitigation for impacts. 7.3 Wetland Impacts The proposed project would result in the permanent loss of wetland habitat. There are no temporary impacts associated with the project. Wetland impacts would result from the direct placement of fill material into wetland habitat, and conversion of the area into non-wetland. Excavation is also proposed to reestablish the volume retention for Wetland 3, which is classified as a stormwater basin.Table 4 is a summary of wetland impacts in the project area. All wetland impacts for the project are summarized in Figure 5. Table 3 – Summary of Wetland Impacts Basin ID Wetland Classification Wetland Impact Type (acre) Total Wetland Impact Area Cut Fill ft2 Acres Wetland 1 Shallow Open Water Community 0 0.0109 474 0.0109 Wetland 3 Shallow Open Water Community (Storm Water Basin)0.1014 0.0720 7,556 0.1734 Total 0.1014 0.0829 8,030 0.1843 Wetland Permit Application DAKOT 142173 Page 8 7.4 Wetland Replacement Unavoidable wetland impacts will be replaced in accordance with the rules and requirements of the USACE and the Minnesota WCA. The reconstruction of CSAH 43 and CSAH 26 has been proposed to address safety and operational needs that exist at the current intersection. Improving roadway geometrics, surface conditions, non-motorized traffic operations, and storm water management will increase safety along the existing alignment. For this project, replacement is proposed via an approved wetland bank. Per the Dakota County Board policy, wetland credits should be utilized from a Dakota County bank. The closest bank within Dakota County is Bank No. 1149 within the Vermilion River Major Watershed (#8) within bank service area (BSA) 8. The wetland impacts for the project are located within the Minnesota River Watershed (#9) within BSA 9. Correspondence regarding this policy, in-lieu of a formal purchase agreement, can be found in Appendix C. Under the rules of the WCA, a minimum replacement ratio of 2.5:1 is required in Dakota County for wetland impacts that are not replaced within the same bank service area (BSA) as the impacts. For this project, the proposed wetland bank is within a different BSA than the impacts and a replacement ratio of 2.5:1 must be applied. This ratio also satisfies the rules and requirements of the USACE for minimum replacement. 7.5 Permitting Prior to impact, permits must be obtained from several local, state, and federal agencies. The following are summaries of the specific requests. 7.5.1.1 Special Considerations Because the proposed project intends to use federal funds, a Project Memorandum (PM) in conformance with the federal National Environmental Policy Act (NEPA) and the Minnesota Environmental Policy Act (MEPA) State Aid processes was completed. Part of the PM process involves consultation with state and federal agencies for resource reviews within the project corridor, including requests to the Minnesota Department of Transportation (MnDOT) Office of Environmental Stewardship (OES) and MnDNR Natural Heritage Review Program. Specific requests are described in the following sections. 7.5.1.1.1 Section 106 of the National Historic Preservation Act of 1966 The MnDOT Cultural Resources Unit (CRU) reviewed the project corridor for potential historic/archeological resources that may be affected by the Proposed Action. The CRU has determined there are "No Historic Properties Affected" within the Area of Potential Effect (APE). The CRU determination letter can be found in Appendix B. 7.5.1.1.2 Rare, Threatened, and Endangered Species or Critical Habitat Available information regarding reported occurrences of rare, threatened, and endangered (RT&E) species or critical habitats in proximity to the proposed alignment was obtained from the MnDOT OES for federally-listed species. As a result, this project will have “no effect” on the majority of the threatened and endangered species or critical habitat in the project area. The project may affect, but will not cause a prohibited incidental take of the northern long-eared bat (Myotis septentrionalis). Less than one acre of tree removal is anticipated, with removal to occur during the winter. Currently, there are no known locations of northern long-eared bat roost Wetland Permit Application DAKOT 142173 Page 9 trees or hibernacula in the vicinity of this project. MnDOT, on behalf of the Federal Highway Administration (FHWA), has determined that this project may affect the northern long-eared bat, but that any resulting incidental take of the northern long-eared bat is not prohibited by the final 4(d) rule. See the attached letter from MnDOT OES for federally-listed species in Appendix B. A data review for state listed T&E species in the MnDNR Natural Heritage Information System (NHIS) database was also completed. The consultation determined the project is unlikely to negatively affect any know occurrences of rare features, as described in the attached letter from the MnDNR (Appendix B). 7.5.2 U.S. Army Corps of Engineers The proposed project is eligible for a Transportation Regional General Permit (RGP- 2017- 02361)under Category II for modifications to existing linear transportation features. The USACE issues a Transportation RGP under this category for public transportation projects associated with the expansion, modification, improvement or minor realignments of an existing linear transportation project. Under Category II Parts a-c, a single and complete project cannot cause the loss of greater than 1.0 acres of waters of the U.S., unless the overall project (sum of all single and complete projects) results in the loss of 3.0 acres or less. This includes tributary modifications, whereas a single and complete project cannot exceed 500 linear feet of impact. The proposed project would impact 8,030 square feet (0.1843 acres) of wetland, with no proposed tributary impacts. Of the impact total, it is anticipated that 7,556 square feet (0.1734 acres) of impact to Wetland 3 (stormwater feature) will not require mitigation. Therefore, impacts requiring mitigation total 474 square feet (0.0109 acres). A pre-construction notification (PCN) is required if a single and complete project exceeds 0.1 acres of loss; the overall project exceeds 10,000 square feet of loss; or a single and complete project exceeds 0.5 acres of temporary impact (Category II Parts i-iii). The proposed project does not exceed any of these criteria, and is eligible for authorization under a non-reporting TRGP. Because a PCN is not required, no compensatory mitigation is proposed for the USACE. The impacts to Wetland 1 are anticipated to be authorized under a non-reporting General Permit. The remainder of the impacts are anticipated to be non-jurisdictional under the USACE. The information within this document is being provided to provide notice the project intends to proceed under a non-reporting general permit for a portion of the impacts, and also to facilitate a Stormwater Approved Jurisdictional Determination request for Wetland 3. Appendix A includes a historic aerial image review for the basin with the intention of showing the basin was created within upland that has historically been used for agriculture. A copy of the Joint Application Form for Activities Affecting Water Resources in Minnesota is outlining this request is included at the front of this report. 7.5.3 Wetland Conservation Act – City of Eagan The City of Eagan is the Local Government Unit (LGU) for the project area and responsible for administration of the WCA. The project is requesting a Replacement Plan Approval under the rules of the Minnesota Wetland Conservation Act for impacts to wetland within the project area. Under the rules of the WCA, impacts to a wetland constructed in a non-wetland area for the purpose of managing storm water are impacts to an “incidental” wetland and are not within the scope of the WCA (MN Rules 8420.0105 Subp 2.D). The City recognizes Wetland 3 as a Wetland Permit Application DAKOT 142173 Page 10 constructed wetland for the purposes of storm water management. The confirmation of this is in the LGU Findings and Conclusions of the Notice of Decision document (Appendix B). Of the 0.1843 acres of impacts, the WCA regulated impacts are 474 square feet (0.0109 acres). None of the impacts to Wetland 3 (0.1734 acres) are under jurisdiction of the WCA, as the basin functions as a storm water feature. Therefore, the impacts under the WCA requiring replacement are 474 square feet (0.0109 acres). This permit application is a request for a Replacement Plan Approval under the rules of the Minnesota Wetland Conservation Act of 1991. A copy of Joint Application Form for Activities Affecting Water Resources in Minnesota is included at the beginning of this document. Compensatory mitigation for the wetland impacts is proposed through withdrawal of 0.0273 acres of credits from bank no. 1149. 7.5.4 Minnesota Department of Natural Resources The MnDNR is responsible for work within all public waters and public waters wetlands in the project area. The project area does not contain any public waters. However, one public water is within 1,000 feet of the project, an unnamed PWI wetland (19012300 W). The unnamed PWI wetland is located approximately 150 feet west of project at its closest point (Figure 3). No MnDNR permits are requested or required, but because of the close proximity of the project to a public water, comments from the MnDNR regarding the information presented in this application are welcomed. Figures Figure 1 – Site Location and Topography Figure 2 – 2016 Aerial Photograph Figure 3 – MnDNR Public Waters Inventory Figure 4 – Wetland Delineation Results Figure 5 – Proposed Wetland Impacts Figure 6 – Dakota County Soil Survey (SSURGO) Construction Limits ")26Lone Oak Rd ")43 Lexington Ave§¨¦35 §¨¦494 ")28 ")31 Figure 1 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\Fig01_Topo.mxdSITE LOCATION AND TOPOGRAPHY LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 00.50.25 Miles Dakota County, Minnesota Construction Limits Clubview Dr Lone Oak Rd Lexington AveFigure 2 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\Fig02_Aerial.mxd2016 AERIAL PHOTOGRAPH LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 0200100 Feet Unnamed 19012300 W Figure 3 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\Fig03_PWI.mxdMNDNR PUBLIC WATERS INVENTORY LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 0200100 Feet Legend Construction Limits PWI Basin Wetland 3 Shallow Open Water Community (Storm Water Basin) Wetland 1 Shallow Open Water Communtiy Wetland 2 (Not within limits) Figure 4 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\Fig04_DelinResults.mxdWETLAND DELINEATION RESULTS LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 0200100 Feet Legend Construction Limits Level 1 Boundary Level 2 Boundary Community Type (within construction limits) Shallow Open Water Community Wetland 3 Shallow Open Water Community (Storm Water Basin) Total Impact: 7,556 sq ft Wetland 1 Shallow Open Water Communtiy Total Impact: 474 sq ft Wetland 2 (not impacted) Figure 5 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\Fig05_Impacts.mxdPROPOSED WETLAND IMPACTS LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 0200100 Feet Legend Construction Limits Level 1 Boundary Level 2 Boundary Wetland Impact Community Type (impacted) Shallow Open Water Community Construction Limits Clubview Dr Lone Oak Rd Lexington Ave889B 861C W 39B2 411A 1816 896E 1816 895C 1824 889C 895C 39B2 895C 39B2 344 1816 1824 344 Figure 6 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\Fig06_Soils.mxdDAKOTA COUNTY SOIL SURVEY (SSURGO) LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 9/26/2018 Map by: rbeduhn Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 0200100 Feet Map Unit Soil Description 39B2 Wadena loam, 2-6% slopes, eroded 344 Quam silt loam 411A Waukegan silt loam, 0-1% slopes 861C Urban land-Kingsley complex, 3-15% slopes 889B Wadena-Hawick complex, 2-6% slopes 889C Wadena-Hawick complex, 6-12% slopes 895C Kingsley-Mahtomedi-Spencer complex, 8-15% slopes 896E Kingsley-Mahtomedi complex, 15-25% slopes 1816 Kennebec variant silt loam 1824 Quam silt loam, ponded Appendix A Historic Aerial Review – Wetland 3 1937 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\AppendixA_Aerials\1937.mxdAPPENDIX A LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 010050 Feet Legend Wetland 3 1945 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\AppendixA_Aerials\1945.mxdAPPENDIX A LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 010050 Feet Legend Wetland 3 1957 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\AppendixA_Aerials\1957.mxdAPPENDIX A LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 010050 Feet Legend Wetland 3 1964 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\AppendixA_Aerials\1964.mxdAPPENDIX A LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 010050 Feet Legend Wetland 3 1970 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 PHONE: (651) 490-2000 FAX: (888) 908-8166 TF: (800) 325-2055 www.sehinc.comPath: S:\AE\D\Dakot\142173\5-final-dsgn\51-drawings\90-GIS\Wetland Permit GIS\AppendixA_Aerials\1970.mxdAPPENDIX A LONE OAK ROAD (CSAH 26)/ LEXINGTON AVENUE (CSAH 43) Eagan, Dakota County, Minnesota Project: DAKOT 142173 Print Date: 8/6/2018 Map by: ebudrow Projection: NAD 1983 UTM Zone 15N Source: SEHinc, MnDNR, USGS, USDA, NRCS, ESRI This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. F 010050 Feet Legend Wetland 3 Appendix B Regulatory Correspondence Wetland Conservation Act BWSR Forms 11-25-09 Page 1 of 3 Minnesota Wetland Conservation Act NNotice of Decision Local Government Unit (LGU) City of Eagan Address 3501 Coachman Pt Eagan, MN 55122-1452 1. PROJECT INFORMATION Applicant Name Dakota County: John Sass Project Name Lone Oak Road/Lexington Avenue Date of Application 10/9/2017 Application Number 17100905 Attach site locator map. Type of Decision: Wetland Boundary or Type No-Loss Exemption Sequencing Replacement Plan Banking Plan Technical Evaluation Panel Findings and Recommendation (if any): N/A Approve Approve with conditions Deny 2. LOCAL GOVERNMENT UNIT DECISION Date of Decision:November 20, 2017 Approved Approved with conditions Denied LGU Findings and Conclusions (attach additional sheets as necessary): Wetland delineation report (September 6, 2017) from Short Elliott Hendrickson, Inc. (Erin Budrow, WDC #5234) via SEH Project No. DAKOT 142173 for an approximate 13-acre site at the intersection of Lexington Avenue and Lone Oak Road at SE ¼ of Sec 3 and NE ¼ of Sec 10, T27N, R23W sufficiently distinguishes the boundaries and types of two wetland areas, “Wetland 1” (0.45 acres) and “Wetland 2” (56 ft2). The City defines “Wetland 3” a constructed storm basin (i.e., an “incidental wetland” per MN Rules Ch. 8420.0105 Subp. 2. D.), which is thus not subject to Wetland Conservation Act regulations. Per Eagan City Code §11.67 Wetland Protection and Management Regulations, the City hereby classifies “Wetland 1” as Manage A. It previously classified “Wetland 2” also as Manage A. BWSR Forms 11-25-09 Page 2 of 3 For Replacement Plans using credits from the State Wetland Bank: Bank Account # Bank Service Area County Credits Approved for Withdrawal Replacement Plan Approval Conditions.In addition to any conditions specified by the LGU, the approval of a Wetland Replacement Plan is conditional upon the following: Financial Assurance: For project-specific replacement that is not in-advance, a financial assurance specified by the LGU must be submitted to the LGU in accordance with MN Rule 8420.0522, Subp. 9 (List amount and type in LGU Findings). Deed Recording: For project-specific replacement, evidence must be provided to the LGU that the BWSR “Declaration of Restrictions and Covenants” and “Consent to Replacement Wetland” forms have been filed with the county recorder’s office in which the replacement wetland is located. Credit Withdrawal: For replacement consisting of wetland bank credits, confirmation that BWSR has withdrawn the credits from the state wetland bank as specified in the approved replacement plan. Wetlands may not be impacted until all applicable conditions have been met! LGU Authorized Signature: Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255, Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as specified above. If additional details on the decision exist, they have been provided to the landowner and are available from the LGU upon request. Name Eric Macbeth Title Water Resources Manager Signature Date December 1, 2017 Phone Number and E-mail (651) 675-5300 emacbeth@cityofeagan.com THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT. Additional approvals or permits from local, state, and federal agencies may be required. Check with all appropriate authorities before commencing work in or near wetlands. Applicants proceed at their own risk if work authorized by this decision is started before the time period for appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be responsible for restoring or replacing all wetland impacts. This decision is valid for three years from the date of decision unless a longer period is advised by the TEP and specified in this notice of decision. 3. APPEAL OF THIS DECISION Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a petition for appeal, including applicable fee, within thirty (30) calendar days of the date of the mailing of this Notice to the following as indicated: Check one: Appeal of an LGU staff decision. Send petition and $300.00 fee to: City Clerk City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Appeal of LGU governing body decision. Send petition and $500 filing fee to: Executive Director Minnesota Board of Water and Soil Resources 520 Lafayette Road North St. Paul, MN 55155-4102 BWSR Forms 11-25-09 Page 3 of 3 4. LIST OF ADDRESSEES SWCD TEP member: Dave Holman, Dakota County SWCD BWSR TEP member: Ben Meyer, BWSR DNR TEP member: Rebecca Horton, DNR WMO: N/A Applicant (notice only) and Landowner (if different):John Sass, Dakota County; Erin Budrow, Short Elliott Hendrickson, Inc. Members of the public who requested notice:N/A Corps of Engineers Project Manager:Ryan Malterud, USACOE BWSR Wetland Banking Coordinator: N/A 5. MAILING INFORMATION ¾For a list of BWSR TEP representatives, see: www.bwsr.state.mn.us/aboutbwsr/workareas/WCA_areas.pdf ¾For a list of DNR TEP representatives, see: www.bwsr.state.mn.us/wetlands/wca/DNR_TEP_contacts.pdf ¾Department of Natural Resources Regional Offices: NW Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 2115 Birchmont Beach Rd. NE Bemidji, MN 56601 NE Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 1201 E. Hwy. 2 Grand Rapids, MN 55744 Central Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 1200 Warner Road St. Paul, MN 55106 Southern Region: Reg. Env. Assess. Ecol. Div. Ecol. Resources 261 Hwy. 15 South New Ulm, MN 56073 For a map of DNR Administrative Regions, see: http://files.dnr.state.mn.us/aboutdnr/dnr_regions.pdf ¾For a list of Corps of Project Managers, see: www.mvp.usace.army.mil/regulatory/default.asp?pageid=687 or send to: Dept. of the Army, Corps of Engineers, St. Paul District ATTN: CO-R, 190 Fifth Street East St. Paul, MN 55101-1638 ¾For Wetland Bank Plan applications, also send a copy of the application to: Minnesota Board of Water and Soil Resources Wetland Bank Coordinator 520 Lafayette Road North St. Paul, MN 55155 6. ATTACHMENTS In addition to the site locator map, list any other attachments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rmy Corps of Engineers MnDOT Cultural Resources Unit Office of Environmental Stewardship Office Tel: (651) 366-4291 Mail Stop 620 Fax: (651) 366-3603 395 John Ireland Boulevard St. Paul, MN 55155-1899 July 12, 2017 Re: S.P. 019-643-007, CSAH 26/CSAH 43 intersection improvements, City of Eagan, Dakota County Dear Mr. Turrentine, We have reviewed the above-referenced undertaking pursuant to our FHWA-delegated responsibilities for compliance with Section 106 of the National Historic Preservation Act, as amended (36 CFR 800), and as per the terms of the applicable Programmatic Agreements between the FHWA and the Minnesota State Historic Preservation Office (SHPO). The Section 106 review fulfills MnDOT’s responsibilities under the Minnesota Historic Sites Act (MS 138.665-.666), the Field Archaeology Act of Minnesota (MS 138.40); and the Private Cemeteries Act (MS 307.08, Subd. 9 and 10). The project will reconstruct a 0.44-mile segment of CSAH 43 at CSAH 26, which will include the following new improvements: x Construction of exclusive dual left turn lanes on the northbound and southbound approaches of CSAH 43; x Construction of an exclusive right turn lane on the southbound approach of CSAH 43; x Replacement of the traffic signal system at the CSAH 43/CSAH 26 intersection; x Revision of traffic signal system at the CSAH 43 and Clubview Drive intersection, including a new pole in northwest quadrant; x Installation of fiber optic lines for traffic signal interconnection along CSAH 43 and CSAH 26 and to the overall Dakota County Technology fiber optic infrastructure system; x Replacement of the existing retaining wall in northwest quadrant of the CSAH 43 and Clubview Drive intersection; x Construction of stormwater drainage improvements; x Reconstruction of the existing shared-use trails on the west side of the northbound approach and both sides of the southbound approach; and x Reconstruction of pedestrian ramps according to ADA guidelines. Theareaofpotentialeffects(APE)fordirectand indirect effectsoftheprojectconsistsoftheproposed construction limits. There are no known archaeological sites in the APE. Much of the APE has been disturbed by previous roadway construction. TheAPE has low potentialfor containing unidentified significantarchaeologicalresources. There are no eligible or potentially- eligible buildings or structures in the APE. The finding of this office is that there will be no historic properties affected by the project as currently proposed. If the project scope changes, please provide our office with the revised information and we will conduct an additional review. Sincerely, Renée Hutter Barnes, Historian Cultural Resources Unit renee.barnes@state.mn.us cc: MnDOT CRU Project File MnDOT Office of Environmental Stewardship _______________________________________________________________________________________________________ State Project 019-643-007 ESA (Section 7) Notice of Determination September 20, 2017 September 20, 2017 Andrew Horton Fish and Wildlife Biologist U.S. Fish and Wildlife Service Minnesota-Wisconsin ES Field Office 4101 American Blvd East Bloomington, MN 55425-1665 Notification of Determination – May affect, but will not cause prohibited incidental take – northern long-eared bat (Myotis septentrionalis) No Effect Determination – Higgins eye pearlymussel (Lampsilis higginsii) No Effect Determination – Rusty patched bumble bee (Bombus affinis) No Effect Determination – Prairie bush clover (Lespedeza leptostachya) S.P. 019-643-007, CSAH 43 Eagan, Dakota County, MN Project Description The project consists of reconstruction of a 0.44 mile segment of CSAH 43 at its intersection with CSAH 26 in Eagan, Minnesota. Specific activities will include construction of turn lanes, replacement of traffic signal systems, installation of fiber optic lines, replacement of an existing retaining wall, construction of stormwater drainage improvements, reconstruction of existing shared-use trails, and reconstruction of pedestrian ramps. Less than one acre of tree removal is anticipated, with removal to occur during the winter. Map(s) attached below _______________________________________________________________________________________________________ State Project 019-643-007 ESA (Section 7) Notice of Determination September 20, 2017 Conservation Measures x Winter tree removal – tree removal November 1 to March 31, inclusive. x Revegetation of disturbed soils should follow Metro District Vegetation Establishment Recommendations (http://www.dot.state.mn.us/environment/erosion/pdf/vegetation/Metro_2016.pdf ), and use native mixes in areas that are not proposed for mowed turf grass. For additional information, visit: http://www.dot.state.mn.us/environment/erosion/seedmixes.html Species List for the Project County According to the official County Distribution of Minnesota Federally-Listed Threatened, Endangered, Proposed, and Candidate Species list (revised in September 2017), maintained by the Service, the project county is within the range of the following: Revised September 2017 County Species Status Habitat Dakota Northern long-eared bat Myotis septentrionalis Threatened Hibernates in caves and mines – swarming in surrounding wooded areas in autumn. Roosts and forages in upland forests during spring and summer. Higgins eye pearlymussel Lampsilis higginsii Endangered Mississippi River Rusty patched bumble bee Bombus affinis Endangered Grasslands with flowering plants from April through October, underground and abandoned rodent cavities or clumps of grasses above ground as nesting sites, and undisturbed soil for hibernating queens to overwinter. Prairie bush clover Lespedeza leptostachya Threatened Native prairie on well-drained soils You are eligible to use this form if you have answered yes to question #1 or yes to question #2 and no to questions 3, 4, 5 and 6. The remainder of the form will be used by the USFWS to track our assumptions in the Biological Opinion. Streamlined NLEB Consultation Table - General Project Information YES NO Does the project occur within 0.25 miles of a known hibernaculum? ܆܈ Does the project occur within 150 feet of a known maternity roost tree? ܆܈ Does the project include forest conversion1? (if yes, report acreage below) ܈܆ Estimated total acres of forest conversion (including winter) < 1.0 If known, estimated acres2 of forest conversion from April 1 to October 31 0 If known, estimated acres of forest conversion from June 1 to July 31 3 0 Does the project include timber harvest? (if yes, report acreage below) ܆܈ Estimated total acres of timber harvest If known, estimated acres of timber harvest from April 1 to October 31 If known, estimated acres of timber harvest from June 1 to July 31 Does the project include prescribed fire? (if yes, report acreage below) ܆܈ Estimated total acres of prescribed fire Information to Determine NLEB 4(d) Rule Compliance: YES NO 1. Does the project occur wholly outside of the WNS Zone? ܆ ܈ 2. Have you contacted the appropriate agency to determine if your project is near known hibernacula or maternity roost trees? ܈ ܆ 3. Could the project disturb hibernating NLEBs in a known hibernaculum? ܆ ܈ 4. Could the project alter the entrance or interior environment of a known hibernaculum? ܆ ܈ 5. Does the project remove any trees within 0.25 miles of a known hibernaculum at any time of year? ܆ ܈ 6. Would the project cut or destroy known occupied maternity roost trees, or any other trees within a 150-foot radius from the maternity roost tree from June 1 through July 31. ܆ ܈ _______________________________________________________________________________________________________ State Project 019-643-007 ESA (Section 7) Notice of Determination September 20, 2017 If known, estimated acres of prescribed fire from April 1 to October 31 If known, estimated acres of prescribed fire from June 1 to July 31 Does the project install new wind turbines? (if yes, report capacity in MW below) ܆܈ Estimated wind capacity (MW) 1 Any activity that temporarily or permanently removes suitable forested habitat, including, but not limited to, tree removal from development, energy production and transmission, mining, agriculture, etc. (see page 48 of the Biological Opinion). 2 If the project removes less than 10 trees and the acreage is unknown, report the acreage as less than 0.1 acre. 3 If the activity includes tree clearing in June and July, also include that acreage in April to October. Endangered Species Act – Section 7 Consultation Section 7 of Endangered Species Act of 1973, as amended (Act), requires each Federal agency to review any action that it funds, authorizes or carries out to determine whether it may affect threatened, endangered, proposed species or listed critical habitat. Federal agencies (or their designated representatives) must consult with the U.S. Fish and Wildlife Service (Service) if any such effects may occur as a result of their actions. Consultation with the Service is not necessary if the proposed action will not directly or indirectly affect listed species or critical habitat. If a federal agency finds that an action will have no effect on listed species or critical habitat, it should maintain a written record of that finding that includes the supporting rationale. Notice of Determination Northern Long-eared Bat— May affect, but will not cause prohibited incidental take. According to the information provided, this project will include no bridge work but will include tree removal. There are no known locations of NLEB roost trees or hibernacula in the vicinity of this project (MNDNR 2017). By signing this form, MnDOT on behalf of the FHWA, determines that this project may affect the NLEB, but that any resulting incidental take of the NLEB is not prohibited by the final 4(d) rule. If the USFWS does not respond within 30 days from submittal of this form, MnDOT may presume that its determination is informed by the best available information and that its project responsibilities under 7(a)(2) with respect to the NLEB are fulfilled through the USFWS January 5, 2016, Programmatic Biological Opinion. MnDOT will update this determination annually for multi-year activities. MnDOT, on behalf of the FHWA, understands that the USFWS presumes that all activities are implemented as described herein. The action agency will promptly report any departures from the described activities to the appropriate USFWS Field Office. MnDOT will provide the appropriate USFWS Field Office with the results of any surveys conducted for the NLEB. Involved parties will promptly notify the appropriate USFWS Field Office, and MnDOT Office of Environmental Stewardship, upon finding a dead, injured, or sick NLEB. No Effect Determinations No Effect Determination – Higgins eye pearlymussel (Lampsilis higginsii) No Effect Determination – Rusty patched bumble bee (Bombus affinis) No Effect Determination – Prairie bush clover (Lespedeza leptostachya) Higgins eye pearlymussel – No effect determination. No known occurrences for this species exist within the action area. Suitable habitat is not present. Therefore, MnDOT on behalf of the FHWA has made a determination of no effect for this species. Rusty patched bumble bee – No effect determination. No known occurrences for this species exist within the action area, which is located in a Low Potential Zone for the rusty patched bumble bee. Suitable habitat is not present. Therefore, MnDOT on behalf of the FHWA has made a determination of no effect for this species. Prairie bush clover – No effect determination. No known occurrences for this species exist within the action area. Suitable habitat is not present. Therefore, MnDOT on behalf of the FHWA has made a determination of no effect for this species. _______________________________________________________________________________________________________ State Project 019-643-007 ESA (Section 7) Notice of Determination September 20, 2017 Please contact me if there are questions or concerns. Christopher E. Smith, M.Sc., CWB® Wildlife Ecologist | Protected Species Coordinator Minnesota Department of Transportation Office of Environmental Stewardship 395 John Ireland Blvd., MS 620 Saint Paul, MN 55155 E-mail: Christopher.E.Smith@state.mn.us Phone: 651-366-3605 Digitally signed by Christopher E Smith DN: cn=Christopher E Smith Date: 2017.09.20 12:53:38 -05'00' NORTH Approximate size of practice NORTH DRAINAGE SOUTH DRAINAGE Created: 7/29/15 JGP Preliminary Stormwater Design Schematic CSAH 26 & 43 Pick up rate control in wet pond Volume Control in this lot Reduction likely in rate/volume control in region. Requires outlet modification Concern on the retaining wall along this parcel is valid. Possibly we can reduce the size of this private development pond, and pick up the difference in volume/rate control at DP-3 also a private pond/wetland in plated D&U. The difference in volume/rate of storage loss because of the expansion of the roadway will need to be accomplishable. Drainage from the blue portion of the roadway work (south drainage) possible accommodated through expansion of DP- 3 (United States Postal service Pond). This pond could be evaluated for additional starage space and rate control space. Drainage within the purple boundary would be routed to the lot shown here to accommodate volume control only (rate control would needs to be handled). Approximation for total storm water infiltration/filtration practice would require 0.5 acres. Current lot size is 0.75 acres. Not sure what impact your other components of the project will take (trail, turn lanes, etc.), but this is sized conservatively. Likely first two lots impacted. Private/ Possible? Volume/Rate Control in DP-3 DP-3 discharges into a constructed stormbasin (DP-27) prior to discharging into LeMay Lake. Also, DP-12 discharges into DP-3 SP 019-643-007 MnDNR Natural Heritage Information System MinnesotaDepartmentofNaturalResources DivisionofEcological&WaterResources 500LafayetteRoad,Box25 St.Paul,MN55155Ͳ4025 September25,2017 Correspondence#ERDB20180118 Mr.SamuelTurrentine ShortElliottHendrickson,Inc. 3535VadnaisCenterDrive St.Paul,MN55110 RE:NaturalHeritageReviewoftheproposedCSAH26&CSAH43Intersection(SP019Ͳ643Ͳ007), T27NR23WSections2,3,10&11;DakotaCounty DearMr.Turrentine, Asrequested,theaboveprojecthasbeenreviewedforpotentialeffectstoknownoccurrencesofrarefeatures. Giventheprojectdetailsthatwereprovidedwiththedatarequestform,Idonotbelievetheproposedproject willnegativelyaffectanyknownoccurrencesofrarefeatures. TheNaturalHeritageInformationSystem(NHIS),acollectionofdatabasesthatcontainsinformationabout Minnesota’srarenaturalfeatures,ismaintainedbytheDivisionofEcologicalandWaterResources,Department ofNaturalResources.TheNHISiscontinuallyupdatedasnewinformationbecomesavailable,andisthemost completesourceofdataonMinnesota'srareorotherwisesignificantspecies,nativeplantcommunities,andother naturalfeatures.However,theNHISisnotanexhaustiveinventoryandthusdoesnotrepresentallofthe occurrencesofrarefeatureswithinthestate.Therefore,ecologicallysignificantfeaturesforwhichwehaveno recordsmayexistwithintheprojectarea.Ifadditionalinformationbecomesavailableregardingrarefeatures inthevicinityoftheproject,furtherreviewmaybenecessary. Forenvironmentalreviewpurposes,theresultsofthisNaturalHeritageReviewarevalidforoneyear;theresults areonlyvalidfortheprojectlocation(notedabove)andtheprojectdescriptionprovidedontheNHISData RequestForm.Pleasecontactmeifprojectdetailschangeorforanupdatedreviewifconstructionhasnot occurredwithinoneyear. TheNaturalHeritageReviewdoesnotconstituterevieworapprovalbytheDepartmentofNaturalResourcesas awhole.Instead,itidentifiesissuesregardingknownoccurrencesofrarefeaturesandpotentialeffectstothese rarefeatures.Todeterminewhetherthereareothernaturalresourceconcernsassociatedwiththeproposed project,pleasecontactyourDNRRegionalEnvironmentalAssessmentEcologist(contactinformationavailableat http://www.dnr.state.mn.us/eco/ereview/erp_regioncontacts.html).Pleasebeawarethatadditionalsite assessmentsorreviewmayberequired. MinnesotaDepartmentofNaturalResources•Ecological&WaterResources 500LafayetteRoad,St.Paul,MN55155 Thankyouforconsultingusonthismatter,andforyourinterestinpreservingMinnesota'srarenaturalresources. Pleaseincludeacopyofthisletterinanystateorlocallicenseorpermitapplication.Aninvoicewillbemailedto youunderseparatecover. Sincerely, SamanthaBump NaturalHeritageReviewSpecialist Samantha.Bump@state.mn.us Appendix C Wetland Banking Forms From:Sass, John To:Nikki Farrington;ebudrow@sehinc.com Subject:FW: Policy No. 8253, Wetland Banking Eagan Lexington/Lone Oak Wetland Permit Application Date:08/23/2018 11:18 AM Attachments:20180823105531515.pdf Wetland Bank Withdraw Form 13-EMP-003.pdf Hi Erin and Nikki See attached and note below. Thanks, John John Sass Transportation Project Manager Dakota County Transportation Department 14955 Galaxie Avenue, 3rd Floor Apple Valley, MN 55124 Telephone 952.891.7130 From: Watson, Brian Sent: Thursday, August 23, 2018 11:10 AM To: Sass, John Cc: Howard, Todd; Donely, Thomas Subject: RE: Policy No. 8253, Wetland Banking Eagan Lexington/Lone Oak Wetland Permit Application John, Based on County Board policy, we should try to use wetland bank credits developed in Dakota County to extent possible first rather than purchasing wetland bank credits from Carver County. If that is the scenario chosen, the purchase agreement with U.S. Homes is not necessary. I would recommend having SEH change the wetland application and Attachment D. Attached is my recommended changes. This will allow Dakota County to use our established bank, account #1149 located in Vermillion River Watershed. With that said, because the wetland impact occurs in MN River Watershed and our wetland bank is located in the Mississippi River Watershed, the replacement ratio will be 2.5:1 rather than 2:1. The good news in this situation, the difference is minimal and hundredths of an acre. Once the Replacement Plan application is approved by the City of Eagan, I can assist with completing the Wetland Bank Withdraw Form (recent example attached). This will be signed by Eric Macbeth at City of Eagan (box 4), and then by Dakota County Project Manager (box 5) and then by Matt Smith (box 6). Let me know if there are questions. Brian Ext. 7778 From: Sass, John Sent: Thursday, August 23, 2018 8:09 AM To: Watson, Brian; Howard, Todd; Donely, Thomas Subject: Policy No. 8253, Wetland Banking Eagan Lexington/Lone Oak Wetland Permit Application HI Brian, I have a project that needs to buy 0.0218 wetland credits. The attached application “Purchase Agreement For Wetland Banking Credits” is proposing credits from the BWSR U.S. Home Corporation I recollect several (Richard J. Jordan family (RTTM, Inc.) property in Waterford Township; and the future Braun Family property do we need to Purchase additional credits or do we still have our own? Who has the authority to sign the Purchase Agreement For Wetland Banking Credits?--- Policy No. 8253, Wetland Banking adopted on October 6, 2015 (Resolution No. 15-507), is not clear to me. To me it is more a permit then agreement that I could sign…… RESOLUTION WHEREAS, the Dakota County Board of Commissioners is committed to restoring wetlands impacted by County projects within impacted areas; and WHEREAS, the County has a statutory obligation to mitigate impacted wetlands at a minimum ratio of 2:1; and WHEREAS, the County obtains wetland banking credits to meet this statutory obligation; and WHEREAS, the County desires to obtain wetland banking credits within the County whenever possible, in order to realize the environmental benefits of wetland restoration within the County; and WHEREAS, staff proposes adoption of a policy that would allow the County flexibility in obtaining wetland banking credits within the County. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby adopts Policy No. 8253, Wetland Banking, as presented on October 6, 2015. Thanks, John John Sass Transportation Project Manager Dakota County Transportation Department 14955 Galaxie Avenue, 3rd Floor Apple Valley, MN 55124 Telephone 952.891.7130 From: Nikki Farrington [mailto:nfarrington@sehinc.com] Sent: Wednesday, August 22, 2018 1:32 PM To: Sass, John Subject: Fw: Eagan Lexington/Lone Oak Wetland Permit Application Hi John - Just following up - are you able to sign the two forms to keep things moving on the wetland permit front? We'd like to get the applications in this week. Thanks! ----- Forwarded by Erin Budrow/seh on 08/22/2018 07:28 AM ----- From:Erin Budrow/seh To:Nikki Farrington/seh@SEH Date:08/14/2018 04:55 PM Subject:Fw: Eagan Wetland Permit Application Nikki, We will also need a signature on the attached purchase agreement for the wetland credits. The cost to purchase wetland credits from this bank is $1,013.47 and would not have to be paid until the permit has been issued. This form as well as the MN joint application form (email below) will need to be signed and turned in with the wetland permit application. Let me know if you have any questions. Thanks, Erin Budrow, CWD | Wetland Biologist ebudrow@sehinc.com | direct 218.322.4519 | cell 218.259.3218 SEH | 21 NE 5th Street, Suite 200 | Grand Rapids, MN 55744-2601 main 218.322.4500 | fax 888.908.8166 | toll free 800.325.2055 | SEH—Building a Better World for All of Us™ www.sehinc.com ----- Forwarded by Erin Budrow/seh on 08/14/2018 04:26 PM ----- From:Erin Budrow/seh To:Nikki Farrington/seh@SEH Cc:Deric Deuschle/seh@SEH Date:08/06/2018 04:56 PM Subject:Eagan Wetland Permit Application Nikki, I am working to get this one out to the agencies for review as soon as I can. For the storm water pond, we are requesting an Approved Jurisdictional Determination (AJD) from the Corps to seek verification they do not claim jurisdiction over the basin. I have been talking with a Corps PM who has been recently assigned to Dakota County regarding the project and he believes this is the way we should go about it. The request for the AJD will get submitted at the same time as the rest of the permit. Usually an AJD can take months to complete because it has to go to the EPA for review, but I was told for a storm water basin the EPA is not required to have input so the review goes through much quicker. So this means we are going to try to prove the storm water basin was created in upland and is not under jurisdiction of the Corps. If they agree, no wetland mitigation is required for that basin. The other basin (Wetland 1 - located SE of the Acorn Mini Storage) associated with a culver replacement will require mitigation. The impacts to Wetland 1 are 474 SF, which will require purchasing 948 SF of credit to mitigate at the required 2:1 ratio. I found credits that we can use to replace the WCA impacts only that are cheaper than buying Corps approved credits and am working on getting a purchase agreement to hold the credits for us. The total cost if we are only required to mitigate the 948 SF should be less than $1,200. I will let you know when I get a purchase agreement completed and know the actual cost; also, the PA will need a signature from the county. The wetland credits do not need to be paid for until the permit has been issued. The purchase agreement holds the credits until then and is required to be submitted in the wetland permit application package. We will also need a signature on the MN Joint Application form that authorizes SEH to submit the permit on behalf of the county. I am attaching that form, if you could please have the County sign under Part 5 and return. If you have any questions, please let me know. I am in and out of the field quite a lot right now but will try to get this out the door as soon as possible. Thank you, Erin Budrow, CWD | Wetland Biologist ebudrow@sehinc.com | direct 218.322.4519 | cell 218.259.3218 SEH | 21 NE 5th Street, Suite 200 | Grand Rapids, MN 55744-2601 main 218.322.4500 | fax 888.908.8166 | toll free 800.325.2055 | SEH—Building a Better World for All of Us™ www.sehinc.com Note: This email and its attachments may contain information protected by state or federal law or that may not otherwise be disclosed. If you received this in error, please notify the sender immediately and delete this email and its attachments from all devices. Appendix D Relevant Project Plan Sheets Sustainable buildings, sound infrastructure, safe transportation systems, clean water, renewable energy and a balanced environment. Building a Better World for All of Us communicates a companywide commitment to act in the best interests of our clients and the world around us. We’re confident in our ability to balance these requirements. Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA J. Approve Final Subdivision (Viking Lakes 3rd Addition) – MN Development Co., LLC Actions To Be Considered: Approve a Final Subdivision (Viking Lakes 3rd Addition) to create two lots and one outlot upon approximately 35 acres currently platted as Outlot B, Viking Lakes. Facts – Easement Vacations: The City Council approved the Preliminary Subdivision on October 2, 2018. The subject site (Outlot B, Viking Lakes) was platted in December 2016 as part of the 200-acre Viking Lakes subdivision. MV Eagan Ventures, LLC, had originally requested the vacation of the drainage and utility easements for Outlot B, Viking Lakes (as well as Lots 1 & 2, Block 1) on August 25, 2017. A public hearing was accordingly held on October 3, 2017, to consider said vacations. Action was continued to occur in conjunction with the approval of the Final Subdivision of Viking Lakes 2nd Addition. The Final Subdivision of Viking Lakes, 2nd Addition was approved on December 5, 2017. The previously requested easement vacations were approved accordingly. Contrary to the original proposal, Outlot B, Viking Lakes was not included as part of the Viking Lakes 2nd Addition, so no replacement easements were included for the original Outlot B. The recording of the Viking Lakes 3rd Addition will address the needed drainage and utility easements, including those previously included in Outlot B. This Final Subdivision creates the lot for the recently approved Viking Lakes hotel. Issues: None Attachments: (2) CJ-1 Location Map CJ-2 Final Subdivision AMES CROSSING RDC.S.A.H. NO. 26 (LONE OAK RD.) L O N E OAKPARKWAY STATETRUNK HWY.NO.55 VIKINGS PA R K W AYLONE O A K P A R K W AY COURTHOUS E L N LO N E O A K D R I V E HOLIDAY LNWATERS R D HOLIDAY LNVI K I N G S P A R K W A Y LONEOAKPARKWAYO 'N E IL L D R INVER GROVE HEIGHTSFUTUREPARK Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yankee Doodle Rd Lone Oak Rd Map Area Extent Project Name: Viking Lakes 3rd Addition Subject Site '0)+0''4+0)^5748';+0)^'08+410/'06#.^2.#00+0)5*''61(5*''65&4#+0#)'#0&76+.+6;'#5'/'06#4'5*1906*75 015%#.' $'+0)(''6+09+&6*#0&#&,1+0+0).16.+0'5#0&(''6+09+&6*#0&#&,1+0+0)4+)*61(9#;.+0'570.'5516*'49+5'+0&+%#6'7*190106*'2.#6.')'0&&'016'5+0%*$;+0%*+410/107/'065'6#0&/#4-'&$;.+%'05'01&'016'5&#-16#%1706;%#56+410/107/'06(170&4'('4561&+/'05+105#55*19010/+00'516#&'2#46/'061(64#052146#6+104+)*61(9#;2.#601Ä49 :::: 6(&7,2172:16+,31257+5$1*(:(67127726&$/(6,7(9,&,1,7<0$3/P&16#%%'55%10641..6*'0146*.+0'1(6*'0146*9'5637#46'41(5'%6+1061905*+24#0)'+5#557/'&61$'#40'$0(6/21(2$.3.:<&5266,1*5'&'016'5+4102+2'/107/'06(170�&/#4-'&$;.+%'05'0170.'555*19016*'49+5'/P&16':+56+0)4198+-+0).#-'54&#&&+6+10&''&/'#574'/'061 ( 1 ( 6 :%105'48#6+10'#5'/'062'4&1%01,16(70$3016615%#.'9,.,1*63.:< Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA K. Approve 2019-2023 Vehicles, Equipment and Facilities R&R Capital Improvement Plans and 2019 budgets Action To Be Considered: To approve the 2019-2023 Vehicles, Equipment and Facilities Renewal & Replacement (R&R) Capital Improvement Plans (CIPs) and the 2019 budgets within those plans Facts: At its November 13 workshop, the Council reviewed the 2019-2023 CIPs for Vehicles, Equipment and Facilities R&R, and directed the plans as presented to be placed on a subsequent consent agenda for approval. Generally, vehicles and equipment costing more than $10,000 are budgeted in this section of the CIP. Equipment costing less than $10,000 is budgeted in the departmental operating budgets unless it is Information Technology-related. There are no dollar thresholds for items in the Facilities R&R CIP. The first year of this CIP (2019) is to be approved as a formal budget with the four out years (2020-2023) representing only a general plan. The following five funds are represented in these CIPs: o Equipment Revolving Fund (funded by tax levy) o Fire Apparatus Fund (tax levy) o Facilities R&R Fund (tax levy) o Cable Franchise Fees Fund (fees) o E-TV – PEG Fees Fund (fees) Capital expenditures by fund are itemized in the attachments. Attachments: (5) CK-1 Equipment Revolving Fund CIP CK-2 Fire Apparatus Fund CIP CK-3 Facilities R&R Fund CIP CK-4 Cable Franchise Fees CIP CK-5 PEG Fees CIP Vehicles City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 2,586,292 1,864,912 1,831,672 1,619,172 1,441,672Beginning Balance Revenues and Other Fund Sources Revenue 73,720 68,560 20,800 38,800 39,72020% IT's CIP - from Utilities 1,530,000 1,575,900 1,623,100 1,671,700 1,721,851Property taxes 1,603,720 1,644,460 1,643,900 1,710,500 1,761,571Total 4,190,012 3,509,372 3,475,572 3,329,672 3,203,243Total Funds Available 1,603,720 1,644,460 1,643,900 1,710,500 1,761,571Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 03 Information Technology (170,000) 0 0 0 0Replace IPT Phone Handsets & Gateways 03-190021 (107,000) 0 0 0 0Replace Core Switches - LL PD, LL CH, UL CH 03-190022 (46,000) 0 0 0 0New Core Switch - ML PD 03-190023 (41,100) (54,800) (47,900) (47,900) (41,100)`Replace Workgroup Switches 03-190029 (4,500) (4,000) (6,500) (7,500) (7,500)Replace Wireless Access Points 03-190030 00000Cisco 3650 switch - 24 port (Old Fire 3)03-200004 0(41,900) 0 0 0Replace Core Switch - FS2 03-200005 0 (13,600) 0 (13,600) 0New Redundant Wireless Controller 03-200006 0 (15,000) (50,000) (100,000) (150,000)New Virtual Desktop Infrastructure (VDI)-Virtual 03-200007 0(40,000) 0 0 0Replace ESXI Host Servers 03-200008 0 (100,000) 0 0 0Replace SAN 03-200009 0(62,000) 0 0 0Upgrade Laserfiche Software-Rio-Workflow 03-200010 0(11,500) 0 0 0Cisco SX80 Video Conferencing - Fire 2 03-200011 0 0 0 (25,000) 0Replace NAS for Video Surveillance Cameras 03-220006 (368,600) (342,800) (104,400) (194,000) (198,600)Total 05 Finance (45,000) 0 0 0 0JDE Budget Module and Licenses 05-190001 (45,000) 0 0 0 0Total 08 Community Dev: Inspections (28,000) 0 0 0 02006 Chevrolet Truck CN (replace unit 505)08-190002 0 0 (30,000) 0 02009 Ford Escape (replace unit 502)08-200001 0(30,000) 0 0 02008 Ford Escape (replace unit 506)08-200002 Monday, October 22, 2018Page 1 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 0 0 0 (32,000) 02012 Ford Escape (replace unit 501)08-220001 0 0 0 0 (32,000)2013 Chev Truck (replace unti 503)08-230001 (28,000) (30,000) (30,000) (32,000) (32,000)Total 11 Police (72,000) 0 0 0 02 Job assist vehicles replace (supvisor)11-190005 (236,500) (8,600) 0 0 0Mobile radios 11-190006 (132,500) (5,300) 0 0 0Squad car cameras 11-190008 (30,000) 0 0 0 0Lexipol software new 11-190010 (234,000) 0 0 0 06 Job assist vehicles replace (patrol)11-190012 (52,000) 0 0 0 02 Job assist vehicles replace (detective)11-190013 (25,000) 0 0 0 01 Job assist vehicles replace (admin)11-190014 (35,000) 0 0 0 01 JOB ASST. VEHICLE (CSO)11-190015 (50,000) 0 0 0 0POLE CAMERA 11-190016 (58,500) 0 0 0 030 CARBINE REPLACEMENTS 11-190017 0(78,000) 0 0 02 Job assist vehicles replace (patrol)11-200012 0(78,000) 0 0 03 Job assist vehicles replace (detective)11-200013 0(36,000) 0 0 01 Job assist vehicle replace (patrol supervisor)11-200014 0(40,000) 0 0 080 HANDGUNS 11-200015 0 (165,000) 0 0 0Body cameras/storage 11-200022 0 0 (195,000) (234,000) (195,000)5 job assist vehicles replace (patrol)11-210001 0 0 (17,000) 0 02 FORENSIC COMPUTERS 11-210005 0 0 0 (64,000) 016 SWAT tactical vests 11-220001 0 0 (224,000) 0 032 MDC (Squad computers)11-220004 0 0 0 0 (20,800)16 SWAT helmets 11-230001 0 0 0 0 (12,800)16 SWAT ballistic plates 11-230002 0 0 0 0 (36,000)Job Asst vehicle (supervisor)11-230003 0 0 0 0 (52,000)2 Job assist vehicles (detective)11-230004 (925,500) (410,900) (436,000) (298,000) (316,600)Total 12 Fire (15,000) 0 0 0 0Fire hose replace 12-170002 (15,000) 0 0 0 0Replace gas monitors 12-190003 (28,000) 0 0 0 0Water Rescue Equipment Replacement 12-190004 0 (100,000) 0 0 0Mobile Radios replace 12-200001 0(35,000) 0 0 0Ford Expedition (unit 1228) replace 12-200004 0(18,000) 0 0 0Thermal Image cameras (3)12-200006 0 0 (40,000) 0 0Chief 1 Tahoe (replace unit 1207)12-210003 0 0 (75,000) 0 0Hybrid Silverado Rescue (replace unit 1211)12-210004 0 0 (100,000) 0 0Mobile Computer replacement 12-210005 0 0 (18,000) 0 0Thermal Image cameras (3)12-210006 0 0 (30,000) 0 0Hydraulic rescue tool replacement E-1 12-210007 0 0 0 (40,000) 0Battalion Chief 4 Explorer (replace unit 1215)12-220003 0 0 0 (40,000) 0Battalion Chief 6 Explorer (replace unit 1232)12-220004 0 0 0 (45,000) 0Crew Cab Dually trailer (replace unit 1204)12-220005 Monday, October 22, 2018Page 2 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 0 0 0 (40,000) 0Chief 3 Tahoe (replace unit 1225)12-220006 0 0 0 (18,000) 0Thermal Image cameras (3)12-220007 0 0 0 (30,000) 0Hydraulic rescue tool E-20 12-220008 0 0 0 0 (40,000)Chief 2 Tahoe (replace unit 1227)12-230001 0 0 0 0 (18,000)Thermal Image cameras (3)12-230002 0 0 0 0 (30,000)Rescue hydraulic tools E-4 replace 12-230003 0 0 0 0 (40,000)Battalion Chief 5 Explorer (replace unit 1208)12-230004 (58,000) (153,000) (263,000) (213,000) (128,000)Total 21 PW: Engineering 0(33,000) 0 0 0#104 Survey/Traffic Count Vehicle - Full-size Van 21-190001 0(24,000) 0 0 0Inspection vehicle pickup (replace unit 206)21-200002 0 0 (23,000) 0 0Inspection Vehicle SUV replace (replace Unit 106)21-210001 0 0 (23,000) 0 0Inspection - Crossover SUV (replace unti 102)21-210002 0 0 0 (21,000) 0Shared Vehicle - Sedan (replace unit 107)21-220003 0 (57,000) (46,000) (21,000) 0Total 22 PW: Streets (28,000) 0 0 0 04X4 SUV (Replace Unit 109)22-190109 (45,000) 0 0 0 01 Ton Flatbed Pickup with Plow (Replace Unit 115)22-190115 (40,000) 0 0 0 01 Ton Flatbed Pickup with Plow (Replace Unit 116)22-190116 (142,000) 0 0 0 0Trackless Sidewalk Machine (Replace Unit 150)22-191150 (75,000) 0 0 0 0Crash Attenuator (2)22-191151 0 (215,000) 0 0 0Single Axle Dump Truck (Replace Unit 111)22-200111 0(60,000) 0 0 0550 4x4 Dump Truck w/plow (Replace unit 112)22-200112 0 0 (60,000) 0 0550 4x4 Dump Truck w/plow (Replace unit 117)22-210117 0 0 (250,000) 0 0Tandem Axle Dump Truck (Replace unit 120)22-210120 0 0 (60,000) 0 0Skid Steer (Replace unit 140)22-210140 0 0 0 (60,000) 0Skid Steer (Replace unit 118)22-220118 0 0 0 (250,000) 0Tandem Axle Dump Truck (Replace unit 126)22-220126 0 0 0 (60,000) 0350 4x4 Truck w/plow (Replace unit 128)22-220128 0 0 0 (70,000) 0550 Sign Truck (replace unit 129)22-220129 0 0 0 (259,000) 0Loader w/ Blower Attachment (Replace Unit 144)22-220144 0 0 0 0 (80,000)Replace unit 118 22-230002 0 0 0 0 (240,000)Replace unit 110 22-230003 0 0 0 0 (60,000)Replace unti 127 22-230004 (330,000) (275,000) (370,000) (699,000) (380,000)Total 24 Central Svcs Maint. (57,000) 0 0 0 0Floor Cleaner (Replace Unit 403)24-190403 0 0 (24,000) 0 01/2 Ton Pickup (Replace Unit 402)24-200402 (57,000) 0 (24,000) 0 0Total 31 Parks (65,000) 0 0 0 0Ford F-350 (replace unit 318)31-190003 (110,000) 0 0 0 0Toro 5900, 4wd, cab, broom (replace unit 332)31-190004 (43,000) 0 0 0 0Chevy 2500 3/4 ton pick up (replace unit 350)31-190021 Monday, October 22, 2018Page 3 9335 Equipment revolving fund Source 2019 2020 2021 2022 2023 (30,000) 0 0 0 0Chev 1500 1/2 t 4x4 (replace unit 305)31-190026 (190,000) 0 0 0 0GMC 6500 (replace unit 315)31-190044 (40,000) 0 0 0 0New 3/4 truck 31-190045 (35,000) 0 0 0 0Zero-turn mower 31-190046 0(60,000) 0 0 0Chevy/K-20 3/4 ton 4x4 (replace unit 311)31-200001 0 (110,000) 0 0 0Tractor JD 5425 (replace unit 321)31-200002 0(35,000) 0 0 0Field Striper Toro (replace unit 341)31-200003 0(30,000) 0 0 0Chev pickup (replace unit 303)31-200015 0(80,000) 0 0 0Multi-deck mower Toro/4700 (replace 327)31-200027 0(12,000) 0 0 0Turf sprayer/Fertilizer spreader 31-200029 0(40,000) 0 0 0Mini Excavator 31-200030 0(12,000) 0 0 0Tandem Trailer 31-200031 0(30,000) 0 0 01/2 Ton 4x4 Ext. Chev 1500 (replace 305)31-200032 0 0 (20,000) 0 0Chevy/Cobalt (replace unit 301)31-210015 0 0 (65,000) 0 0Multi-deck mower Toro/400 (replace 326)31-210020 0 0 (110,000) 0 0Multi-deck mower Toro/5910 (replace 329)31-210021 0 0 (43,000) 0 0Frontmount mower Toro/3280/Cab (replace 334)31-210022 0 0 (35,000) 0 0Morbark M15R chipper (replace unit 344)31-210024 0 0 (25,000) 0 0Turf Sweeper Smithco (21) (replace 347)31-210025 0 0 (30,000) 0 0Dodge (replace unit 302)31-210029 0 0 (210,000) 0 0Tanker Freightliner/M2-106 (replace 312)31-210030 0 0 (45,000) 0 0Ford/F250 3/4 ton 4x4 liftgate (replace 331)31-210031 0 0 0 (110,000) 0Multi-deck mower Toro/5910 (replace 328)31-220001 0 0 0 (43,000) 0Frontmount mower Toro/GM-3280 (replace 335)31-220002 0 0 0 (43,000) 0Frontmount mower Toro/GM 3280 (replace 338)31-220003 0 0 0 (70,000) 0Ford/F350/Plow 1ton 4x4 (replace 308)31-220004 0 0 0 (150,000) 0330 and aerial boom combo 31-220009 0 0 0 (15,000) 0Replace unit 341 31-220010 0 0 0 0 (62,000)Replace unit 313 31-230001 0 0 0 0 (65,000)Replace unit 316 31-230002 0 0 0 0 (43,000)Replace unit 336 31-230003 0 0 0 0 (42,000)New 3/4 ton truck 31-230004 (513,000) (409,000) (583,000) (431,000) (212,000)Total (2,325,100) (1,677,700) (1,856,400) (1,888,000) (1,267,200)Total Expenditures and Uses 1,864,912 1,831,672 1,619,172 1,441,672 1,936,043Ending Balance (721,380) (33,240) (212,500) (177,500) 494,371Change in Fund Balance Monday, October 22, 2018Page 4 Vehicles City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9346 Fire Apparatus Revolving Source 2019 2020 2021 2022 2023 760,534 357,571 359,710 506,534 727,094Beginning Balance Revenues and Other Fund Sources Revenue 97,037 152,139 146,824 220,560 219,720Property taxes (net debt pmts) 97,037 152,139 146,824 220,560 219,720Total 857,571 509,710 506,534 727,094 946,814Total Funds Available 97,037 152,139 146,824 220,560 219,720Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 12 Fire (500,000) 0 0 0 0Fire Engine (unit 1205) replace 12-190002 0 (150,000) 0 0 0Mobile command refurnish (unit 1216)12-200005 0 0 0 0 (400,000)Rehab SCBA Air truck (replace unit 1203)12-230005 (500,000) (150,000) 0 0 (400,000)Total (500,000) (150,000) 0 0 (400,000)Total Expenditures and Uses 357,571 359,710 506,534 727,094 546,814Ending Balance (402,963) 2,139 146,824 220,560 (180,280)Change in Fund Balance Monday, October 22, 2018Page 1 R and R City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9336 Facilities R&R Fund Source 2019 2020 2021 2022 2023 921,089 718,989 666,689 657,389 474,089Beginning Balance Revenues and Other Fund Sources Revenue 235,000 242,000 249,000 256,000 264,000Property taxes 235,000 242,000 249,000 256,000 264,000Total 1,156,089 960,989 915,689 913,389 738,089Total Funds Available 235,000 242,000 249,000 256,000 264,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 33 Government Bldgs. (70,000) (70,000) (70,000) (70,000) (70,000)City property assessments 33-140001 (2,000) 0 0 0 0Water heater Blackhawk and Lex Dif 33-190001 (4,800) 0 0 0 0LED parking lot lights replace-Goat Hill 33-190002 (10,000) 0 0 0 0LED parking lot and trail lights Central Park 33-190003 (42,000) 0 0 0 0Central Park electronic sign board/logo 33190004 (8,000) 0 0 0 0 Furnace/AC unit Rahn Activity 33-190004 (700) 0 0 0 0Central Park monument logo 33-190005 (5,000) 0 0 0 0Windows Moonshine Retreat Center 33-190007 (9,000) 0 0 0 0Barn repainting- Holz Farm 33-190008 (3,000) 0 0 0 0LED interior lights-Festival Pavilion 33-190009 (9,000) 0 0 0 0Replace furnace/ac unit #1 33-190010 (2,000) 0 0 0 0Add 4 light control sensors 33-190011 0(50,000) 0 0 0CMF Add noise mitigation 33-190012 (30,000) 0 0 0 0CMF repaint exterior trim 33-190013 (5,100) 0 0 0 0CMF Replace 3 shop drains 33-190014 (18,000) 0 0 0 0CMF Replacement of 8 office windows 33-190015 (6,200) 0 0 0 0CMF Replacement of 28 window sills 33-190016 (27,300) 0 0 0 0CMF Replacement of 21 wood doors 33-190017 (6,000) (6,000) (6,000) 0 0CMF Replace cold storage overhead doors 33-190020 (5,000) (5,000) (5,000) 0 0CMF Replace 2 service doors 33-190021 (2,800) 0 0 0 0City Hall corner monument sign/new logo 33-190031 (6,200) 0 0 0 0CivicCtr Dr/Wescott monument sign/new logo 33-190032 (5,000) 0 0 (5,000) 0City-wide roof inspections 33-190033 Friday, November 2, 2018Page 1 9336 Facilities R&R Fund Source 2019 2020 2021 2022 2023 (100,000) 0 0 0 0CMF cold storage roof 33-190034 (7,000) 0 0 0 0FS 3 waste drain replace 33-190035 (3,000) 0 0 0 0FS3 caulking replace 33-190036 (50,000) 0 0 0 0CMF Retaining Wall replacement 33-190037 0 (6,500) 0 0 0Carpet Moonshine Retreat Center 33-200001 0 (3,000) 0 0 0LED interior light replace-Blackhawk/Ohmann 33-200002 0 (4,800) 0 0 0LED parking lot lights replace-Thomas Lake 33-200004 0(10,000) 0 0 0LED parking lot and trail lights Central Park 33-200005 0 (7,000) 0 0 0FSC caulking replace 33-200008 0 (6,000) 0 0 0LexDif Maint bldg roof 33-200012 0 (6,000) 0 0 0LexDif Recstorage bldg roof 33-200013 0(50,000) 0 0 0FSC/EOC chairs and tables 33-200014 0(25,000) 0 0 0CMF Replace high bay air handler 33-200018 0(45,000) 0 0 0CMF Pressure wash and repaint 33-200019 00(2,500)00Water Heater Ohmann/Northview East 33-210001 00(3,000)00Carnelian bldg roof 33-210002 00(3,000)00LED interior light replace-Thomas Lake/Bridle 33-210003 00(4,800)00LED parking lot light replace-Rahn Athletic 33-210004 00(4,000)00FS3 water heater replace 33-210008 0 0 (160,000) 0 0City Hall A/A1 roof 33-210014 0 0 0 (2,000) 0Water heater Goat/Rahn Athletic 33-220001 0 0 0 (8,300) 0Furnace/AC unit Goat Hill 33-220002 0 0 0 (4,000) 0LED interior light replace- Northview 3 bldgs 33-220003 0 0 0 (2,000) 0FS1 weather stripping replace 33-220008 0 0 0 (8,000) (8,000)FS4 10 ceiling fans replace 33-220009 0 0 0 (140,000) 0CMF A roof 33-220015 0 0 0 (200,000) 0CMF C metal roof 33-220016 0000(2,000)Water heater Moonshine/Central Park 33-230001 0000(8,300)Furnace/AC unit Art House 33-230002 0000(8,300)Furnace/AC unit Sky Hill 33-230003 0 0 0 0 (40,000)FSC carpet replace 33-230005 0000(3,000)FS3 furnace replace 33-230006 0000(5,000)Well #3 33-230008 0000(2,000)FS4 building automation system update 33-230009 (437,100) (294,300) (258,300) (439,300) (146,600)Total (437,100) (294,300) (258,300) (439,300) (146,600)Total Expenditures and Uses 718,989 666,689 657,389 474,089 591,489Ending Balance (202,100) (52,300) (9,300) (183,300) 117,400Change in Fund Balance Friday, November 2, 2018Page 2 Vehicles City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9196 Cable Franchise Fee Source 2019 2020 2021 2022 2023 808,081 730,481 730,481 730,481 730,481Beginning Balance Expenditures and Uses Capital Projects & Equipment 09 Communications 00000Edit Suite Computers replace 09-190001 00000Three Studio Camera Packages replace 09-190002 (22,600) 0 0 0 0HD Projector and Screen for Council Chambers 09-190003 (55,000) 0 0 0 0New Electronic Signboard 09-190004 (77,600) 0 0 0 0Total (77,600) 0 0 0 0Total Expenditures and Uses 730,481 730,481 730,481 730,481 730,481Ending Balance (77,600) 0 0 0 0Change in Fund Balance Monday, October 22, 2018Page 1 R and R City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru 9701 PEG fees Source 2019 2020 2021 2022 2023 1,184,295 1,247,895 1,537,895 1,771,895 2,121,895Beginning Balance Revenues and Other Fund Sources Revenue 350,000 350,000 350,000 350,000 350,000PEG fees 350,000 350,000 350,000 350,000 350,000Total 1,534,295 1,597,895 1,887,895 2,121,895 2,471,895Total Funds Available 350,000 350,000 350,000 350,000 350,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 9701 E-TV (182,000)0 0 0 03 Studio camera packages 9701-190004 (59,400)0 0 0 0Edit suite computers replace 9701-190007 (23,500)0 0 0 0Replacement of ETV Field Cameras 9701-190008 (21,500)0 0 0 0ETV Training room 9701-190009 0 (60,000)0 0 0Portable production unit 9701-200001 0 0 (80,000)0 0Control room switcher 9701-200002 0 0 (36,000)0 0Replace unit 901 E-TV Cargo Van 9701-210001 0 0 0 0 0Edit Suites 9701-220001 (286,400)(60,000)(116,000)0 0Total (286,400)(60,000)(116,000)0 0Total Expenditures and Uses 1,247,895 1,537,895 1,771,895 2,121,895 2,471,895Ending Balance 63,600 290,000 234,000 350,000 350,000Change in Fund Balance Friday, October 26, 2018Page 1 Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA L. Schedule public hearing date for December 18, 2018 to consider the 2019 Fee Schedule Action To Be Considered: To schedule a public hearing for December 18, 2018 to consider fees and charges for 2019. Facts: On an annual basis, the City reviews and considers fees and charges for City services. Per Minnesota Statutes 462.353, the City is required to publish notice at least 10 days prior to the public hearing. The notice will be published in the City’s official publication on November 30, 2018. Attachments: (0) Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA M. Approve proposed 2019 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (AccessEagan) Action To Be Considered: Approve the proposed 2019 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). Facts: The City Council reviewed all of the Enterprise Fund budgets at the November 13, 2018 special meeting. No changes from the November presentation are proposed for the Enterprise Fund Budgets. User fees are the primary revenue source of Enterprise Fund budgets. The Community Center Fund includes a tax levy that is used to pay for the 2009B (Refunding bonds) Debt Service. The levy is market value‐based and is required by the bond covenants; it is not optional. The Bonds will mature in 2021. Attachments: (1) CM‐1 Enterprise Funds Revenue and Expense summaries Sanitary Street Storm Water Quality Revenues: Service charges 5,621,300$ 7,442,500$ 769,450$ 1,028,000$ 1,542,000$ 16,403,250$ Connection permits 8,000 8,000 - - - 16,000 Meter sales 40,000 - - - - 40,000 Other 16,000 19,000 3,500 - 35,000 73,500 Total revenues 5,685,300$ 7,469,500$ 772,950$ 1,028,000$ 1,577,000$ 16,532,750$ Operating Expenses: Personal services 2,035,300 792,600 11,000 131,400 529,400 3,499,700 Supplies, repairs, maint. 553,200 153,500 - 12,100 50,600 769,400 Other services & charges 1,905,500 368,700 612,300 311,200 173,200 3,370,900 Merchandise for resale 21,300 - - - - 21,300 Transfers Out 774,500 368,200 38,100 25,400 73,000 1,279,200 MCES disposal charges - 5,594,600 - - - 5,594,600 Total operating expenses*5,289,800$ 7,277,600$ 661,400$ 480,100$ 826,200$ 14,535,100$ Net operating cash inflow(outflow) 395,500 191,900 111,550 547,900 750,800 1,997,650 Capital 3,371,800 1,151,000 42,500 143,000 3,157,000 7,865,300 *Excluding depreciation expense Other non-departmental revenues: Interest income 355,000 Connection charges 250,000 Antenna lease revenue (excludes ECC allocation 810,500 Other 40,100 Total - non-dept revenue 1,455,600 Net cash inflow (outflow)(4,412,050)$ Public Utilities Fund 2019 Budget Revenue and Expense Summary Water Sewer Lighting Drainage TOTALS 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Group Sales 270,266$ 286,349$ 261,500$ 279,300$ 285,800$ Concessions 47,699 38,569 47,600 51,000 51,000 Merchandise Sales 9,582 8,886 9,400 10,000 10,000 Vending 18,053 14,475 17,800 18,000 18,500 Rental 725,024 761,982 732,700 741,400 768,400 Other 58,657 149,983 20,000 25,000 28,000 Total Revenues 1,129,281 1,260,244 1,089,000 1,124,700 1,161,700 Expenses Personal Services 556,670$ 574,501$ 578,500$ 588,500$ 617,800$ Parts & Supplies 51,519 50,677 60,800 62,900 66,100 Cost of Concession Sales 37,274 39,038 40,000 40,000 45,000 Services & Other Charges 275,780 275,126 286,900 287,500 297,600 Total Expenses 921,243 939,342 966,200 978,900 1,026,500 Operating Surplus/Deficit 208,038$ 320,902$ 122,800$ 145,800$ 135,200$ Non‐Operating Expenses Capital/Reserve for Renewal & Replacement 142,322 282,731 122,100 145,800 135,200 Debt Service Payments (27,190) 25,014 700 ‐ ‐ Total Expenses/Non‐Op Disbursements 1,036,375$ 1,247,087$ 1,089,000$ 1,124,700$ 1,161,700$ Civic Arena Fund 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Daily Admissions/Season Pass 809,412$ 824,839$ 716,800$ 746,600$ 756,400$ Group Sales 107,741 130,573 122,000 131,000 134,000 Concessions 247,062 257,678 220,000 240,000 245,000 Classes / Camps 16,233 17,114 17,000 18,000 20,000 Merchandise Sales 16,507 17,870 17,000 17,000 19,000 Vending 75 ‐ ‐ ‐ ‐ Rental 11,476 11,729 12,000 15,500 16,700 Interest 6,504 7,402 ‐ ‐ ‐ Marketing Revenue ‐ ‐ 4,000 2,000 4,000 Other 3,380 4,241 400 ‐ ‐ Total Revenues 1,218,390 1,271,446 1,109,200 1,170,100 1,195,100 Expenses Personal Services 605,758$ 632,539$ 631,800$ 674,600$ 699,100$ Parts & Supplies 85,699 73,297 87,800 95,600 99,900 Cost of Concession Sales 122,310 123,673 95,000 99,600 100,000 Services & Other Charges 148,382 166,001 179,000 204,400 200,200 Total Expenses 962,149 995,510 993,600 1,074,200 1,099,200 Operating Surplus/Deficit 256,241$ 275,936$ 115,600$ 95,900$ 95,900$ Non‐Operating Expenses Capital Outlay 14,360 3,116 4,000 6,000 6,000 Reserve for Renewal & Replacement 89,400 89,900 92,000 89,900 89,900 Total Expenses/Non‐Op Disbursements 1,065,909$ 1,088,526$ 1,089,600$ 1,170,100$ 1,195,100$ Aquatic Facility (Cascade Bay) Fund 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Personal Trainers 47,981$ 61,264$ 50,000$ 63,000$ 65,000$ Equipment Rental 21,797 32,829 25,000 33,000 35,000 Parks/Rec Programming 22,791 12,276 23,000 15,000 16,000 Concessions/Vending/Merchandise Sales 76,972 75,288 75,300 75,000 78,000 Group Sales 51,102 54,385 50,000 55,000 57,000 Daily Admissions 91,257 99,445 92,000 104,000 107,000 Memberships 651,493 709,266 685,000 735,000 750,000 Room & Facility Rentals 332,374 307,259 331,500 332,000 347,000 Contract Revenue 101,111 125,841 100,000 120,000 125,000 ECVB Rent 15,214 15,200 15,000 15,000 15,000 Other 110,619 97,004 63,000 50,000 50,000 Total Revenues 1,522,711 1,590,057 1,509,800 1,597,000 1,645,000 Other Financing Sources Antenna Lease Revenues 284,710 356,071 376,000 349,100 378,000 Total Revenues/Other Financing Sources 1,807,421$ 1,946,128$ 1,885,800$ 1,946,100$ 2,023,000$ Expenses Personal Services 1,147,290$ 1,229,843$ 1,269,400$ 1,292,600$ 1,308,300$ Parts & Supplies 52,965 62,067 60,300 61,100 64,500 Services & Other Charges 356,155 348,990 363,600 360,100 370,900 Cost of Merchandise Sales 39,744 39,346 35,000 40,000 41,000 Capital Outlay 25,663 310,235 14,700 17,300 50,400 Total Operating Expenses 1,621,817 1,990,481 1,743,000 1,771,100 1,835,100 Reserve for Renewal & Replacement 158,000 221,800 147,000 175,000 175,000 Total Operating Expenses and R&R 1,779,817$ 2,212,281$ 1,890,000$ 1,946,100$ 2,010,100$ Debt Service ‐‐ voter‐approved tax levy 1,049,603 1,043,938 1,066,800 1,056,300 1,041,100 Eagan Community Center Fund 2018‐19 Budget Revenues, Expenses and Other Disbursements 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Revenues Fiber Lease 18,284$ 33,585$ 75,700$ 63,800$ 34,800$ Rental 14,522 17,049 24,400 77,600 103,300 Investment Income ‐ ‐ ‐ ‐ ‐ Other 17,572 60,645 ‐ ‐ ‐ Total Revenues 50,378 111,279 100,100 141,400 138,100 Expenses Personal Services 115,165$ 118,985$ 123,700$ 128,600$ 144,700$ Parts & Supplies 750 1,063 2,900 2,900 2,900 Services & Other Charges 45,636 54,758 139,900 195,200 146,700 Total Expenses 161,551 174,806 266,500 326,700 294,300 Non‐Operating Activity Transfer In 350,000 250,000 ‐ ‐ ‐ Capital Outlay 8,492 1,114 9,200 11,100 6,000 Project ‐ Contract 1,990 3,349 190,000 115,000 115,000 Total Capital 10,482 4,463 199,200 126,100 121,000 Fiber Infrastructure (AccessEagan) 2018‐19 Budget Revenues, Expenses and Other Disbursements Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA N. Approve 2019 Special Revenue Funds Budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, E‐TV Fund and the Cedar Grove Parking Garage Fund. Action To Be Considered: Approve the 2019 budget for the following Special Revenue Funds: Housing Fund DWI Forfeiture Fund MIF Revolving Loan Fund Cable TV Franchise Fees Fund E‐TV Fund Cedar Grove Parking Garage Fund Facts: For financial reporting purposes, it is required that the City Council adopt each of these budgets. The purpose of each fund, the revenue sources, and the expenditure categories are listed for each fund in the attachments. The Council reviewed the E‐TV Fund budget at a workshop in November. Subsequent to the November workshop, the following changes were made and resulted in no total budget change in total: o Increase $20,000 ‐ Part‐time staffing for video production o Decrease $16,500 – Franchise Performance Audit and Legal services o Decrease $3,500 – Cancelling Editing Software and drone video services With the exception of $39,000 levied for the City portion of maintenance on the Cedar Grove parking Garage Fund, there are no tax levies related to these funds. Attachments: (1) CN‐1 Special Revenue Fund budgets 2019 Budget Operating Budget Special Revenue Funds 1 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – Housing Fund (113) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Housing Fund is to: Provide financing for future housing‐related developments within the City. The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City’s name. The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997 and a note was issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds. In 1998, the City sold its interest in the note to a third party for $1,200,000, and as a component of this transaction, the proceeds of the closing were loaned to the Cascade Bay Aquatic Facility. In 2011, the $545,000 balance of the Cascade Bay loan was forgiven. The Special Revenue Housing Fund is responsible for the following functions: To account for annual fees collected on the principal balance of revenue bonds issued under the City’s name used to finance multi‐family housing developments. 2 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – Housing Fund (113) HIGHLIGHTS & CHANGES Overview: With the revised Cascade Bay financing arrangement in effect for 2012, housing bond fees and interest are the sole revenue sources for this fund. REVENUE & EXPENDITURE DETAIL 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 352,898$ 383,768$ 393,367$ 400,467$ 407,567$ Revenues: Housing Bond Fees 31,134 9,300 6,600 6,600 6,600 Interest on Investments 2,486 3,049 3,400 3,400 3,400 Total Revenues 33,620 12,349 10,000 10,000 10,000 Total Revenues and Other Financing Sources 33,620 12,349 10,000 10,000 10,000 Expenditures: Contractual Services 2,700 2,700 2,600 2,600 2,600 Monitoring Fee 50 50 300 300 300 Total Expenditures 2,750 2,750 2,900 2,900 2,900 Fund Balance, End of Year 383,768$ 393,367$ 400,467$ 407,567$ 414,667$ 3 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – DWI Forfeiture Fund (115) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue DWI Forfeiture Fund is to: Account for money received from the court system related to DWI forfeitures. The money accounted for in this fund is restricted for police operations. This fund was created in 2006. The Special Revenue DWI Forfeiture Fund is responsible for the following functions: Accounting for money received from the court system related to DWI forfeitures. Purchase of new police equipment and police vehicles with DWI forfeiture monies. 4 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – DWI Forfeiture Fund (115) HIGHLIGHTS & CHANGES Overview: No significant changes in revenues are anticipated; no significant changes in expenditures are planned. REVENUE & EXPENDITURE DETAIL 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 30,778$ 38,459$ 57,584$ 65,884$ 74,284$ Revenues: DWI Forfeitures 15,690 26,189 16,000 16,000 16,000 Other revenues ‐ ‐ ‐ ‐ ‐ Interest on Investments 240 381 300 400 400 Total Revenues 15,930 26,570 16,300 16,400 16,400 Expenditures: Professional Services 8,249 7,445 8,000 8,000 8,000 Unmarked Traffic Vehicle ‐ ‐ ‐ ‐ ‐ Total Expenditures 8,249 7,445 8,000 8,000 8,000 Fund Balance, End of Year 38,459$ 57,584$ 65,884$ 74,284$ 82,684$ 5 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – Cedar Grove Parking Garage (116) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cedar Parking Garage Fund is to: Account for the care and maintenance of the Cedar Grove Parking Ramp. This fund was created in 2015. The Cedar Grove Parking Garage Fund is responsible for the following functions: Accounting for revenues and expenditures to pay for the maintenance of the Parking Ramp. Accounting for revenue for the replacement of the ramp. 6 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – Cedar Grove Parking Garage (116) HIGHLIGHTS & CHANGES Overview: 2015 was the first budget year for the Parking Ramp. REVENUE & EXPENDITURE DETAIL 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year (36,447)$ (28,507)$ (51,006)$ (103,347)$ (153,947)$ Revenues: Property Taxes 60,000 60,070 60,000 39,000 41,000 Paragon/Simon Contribution 195,503 218,995 254,429 277,300 305,300 Interest on Investments (817) (1,414) (800) (2,000) (2,000) Total Revenues 254,686 277,651 313,629 314,300 344,300 Expenditures: Electricity 34,477 35,659 38,000 38,000 38,000 Natural Gas Service 6,875 7,536 8,000 8,000 8,000 Water 754 640 1,000 800 800 Professional Services 360 ‐ ‐ ‐ ‐ Telephone 3,047 3,154 3,000 3,200 3,200 Maintenance Contracts 200,310 239,107 298,470 297,000 312,000 Insurance ‐ 11,900 11,900 11,900 11,900 Landscaping 923 2,154 5,600 6,000 6,000 Other Equipment ‐ ‐ ‐ ‐ ‐ Other Improvements ‐ ‐ ‐ ‐ ‐ Total Expenditures 246,746 300,150 365,970 364,900 379,900 Fund Balance, End of Year (28,507)$ (51,006)$ (103,347)$ (153,947)$ (189,547)$ 7 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – MIF Revolving Loan Fund (118) PURPOSE & DESCRIPTION The purpose of the Minnesota Investment Fund (MIF) Revolving Loan Special Revenue Fund is to: Create and grow a lending program to Eagan businesses that can create jobs through investment in capital expansion. Currently, only a single loan is in place, but collections on the existing loan will provide additional funds that can be loaned to other businesses to create more jobs. In 2009, the City received the full amount of the initial loan, $350,000, as a grant from the State MIF to make the loan. Under the terms of the City’s agreement with the MIF, 80% of the loan payments collected are to be returned to the State, and the remaining 20% are to be retained by the City for the purpose of making additional loans in the future. 8 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – MIF Revolving Loan Fund (118) HIGHLIGHTS & CHANGES Overview: The loan to Biothera was made in 2009. Activity in the fund consists of receipt of the monthly payments from Biothera and the related payment to the State’s Minnesota Investment Fund (MIF) of 80% of receipts. The 2016 budget expected the application and approval of forgivable State MIF loans totaling $385,000 for Prime Therapeutics and Databank. The 2017 budget is programmed for the MIF loan to be granted to Corvida Medical with repayments to the state budgeted to occur in 2018 and 2019. REVENUE & EXPENDITURE DETAIL 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 254,451$ 267,706$ 280,377$ 254,877$ 269,377$ Revenues: Biothera loan payments 54,891 33,047 ‐ ‐ ‐ Corvida loan payments ‐ ‐ 72,000 72,000 72,000 Intergovernmental Revenue ‐ 135,000 360,000 ‐ ‐ Interest income 4,291 2,588 100 100 100 Total Revenues 59,182 170,635 432,100 72,100 72,100 Expenditures: MIF Repayment to State 45,927 22,964 57,600 57,600 57,600 MIF Loan ‐ 135,000 400,000 ‐ ‐ Total Expenditures 45,927 157,964 457,600 57,600 57,600 Excess of Revenue Over(Under) Expenditures 13,255 12,671 (25,500) 14,500 14,500 Fund Balance, End of Year 267,706$ 280,377$ 254,877$ 269,377$ 283,877$ 9 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – Cable TV Franchise Fee Fund (196) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cable TV Franchise Fee Fund is to: Account for franchise fees paid to the City from the local cable franchises. Restricted for communications and cable television activities. The Special Revenue Cable TV Franchise Fee Fund is responsible for the following functions: The money is used for communications and cable television related activities, primarily the Communications Department budget and the City’s share of the funding for Eagan Television (E‐TV) 10 December 4 - City Council Meeting 2019 Budget Operating Budget Special Revenue Funds – Cable TV Franchise Fee Fund (196) HIGHLIGHTS & CHANGES Overview: The fund continues to support the Communications budget in the General Fund and the non‐PEG‐eligible expenditures of the E‐TV Fund. No significant changes in revenues are anticipated. REVENUE & EXPENDITURE DETAIL 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 1,921,658$ 1,907,910$ 1,869,905$ 1,735,405$ 1,596,505$ Revenues: Cable TV Franchise Fees 857,580 892,557 920,000 920,000 920,000 Interest on Investments 16,944 18,937 10,000 20,000 20,000 Total Revenues 874,524 911,494 930,000 940,000 940,000 Expenditures: Professional Services 100 100 ‐ ‐ ‐ Total Expenditures 100 100 ‐ ‐ ‐ Other Financing Uses: Transfer to General Fd ‐ Communications 516,644 604,088 647,300 649,200 625,300 Transfer to E‐TV Fd ‐ non‐PEG‐eligible 371,528 345,311 417,200 429,700 447,500 Total Other Financing Uses 888,172 949,399 1,064,500 1,078,900 1,072,800 Total Expenditures and Other Financing Uses 888,272 949,499 1,064,500 1,078,900 1,072,800 Fund Balance, End of Year 1,907,910$ 1,869,905$ 1,735,405$ 1,596,505$ 1,463,705$ 11 December 4 - City Council Meeting 2019 Budget Operating Budget E‐TV (197) Responsible Manager: Tom Garrison, Director of Communications PURPOSE & DESCRIPTION Eagan Television (E‐TV) creates public, educational, and government cable TV programming through a partnership of volunteers and professional staff. E‐TV also provides television production equipment facilities, and channel time to televise locally‐ produced programming. It is cable programming by the community, for the community. PERFORMANCE INDICATORS 2015 2016 2017 2018 2019 Description Actual Actual Estimate Target Target Access Show Production 24 20 30 45 50 New Volunteers n/a n/a n/a 20 20 Volunteer Hours 180 188 200 360 400 Opportunities For Youth 12‐18 150 144 150 50 60 Sports games n/a n/a n/a 45 75 Student class units n/a n/a n/a 50 60 Facebook Live video events n/a n/a n/a 10 24 Facebook video views n/a n/a n/a 30,000 45,000 Youtube Subscribers n/a n/a n/a 190 290 Youtube views n/a n/a n/a 25,000 35,000 12 December 4 - City Council Meeting 2019 Budget Operating Budget E‐TV (197) Responsible Manager: Tom Garrison, Director of Communications HIGHLIGHTS & CHANGES Overview: The 2019 total budget is programmed to decrease $294,000 or 25.0 % from 2018 while the operational budget is programmed to increase slightly by 4.2%. The E‐TV budget is funded by non‐taxpayer dollars. The sources of funding are franchise fees and a small fee on local subscriber bills which supports capital equipment for Public, Educational and Governmental (PEG) public access facilities. Highlight/Change 1: The legal counsel budget will decrease over the next year as the agreement with Comcast is complete. However, legal expense is needed to make sure both franchises materially conform and accurate reporting is forthcoming. In 2019 it is recommended a financial audit be conducted to ensure early in the term that the City is being paid appropriately under the new agreements. Financial Impact: Decrease of $14,000 (6311) Service Level Impact: No service impact is expected. Highlight/Change 2: Our 2019 CIP requests are for replacement of our studio cameras that were purchased at the launch of Eagan television in 2008. We have the same life expectancy for the replacement cameras of 8 to 10 years. The current studio cameras would be converted for use with our portable production unit. Our other request is to replace 2 of the computers in our edit suites as per IT policy. The respective computers will be 4 and 5 years old in 2019. Financial Impact: 3 Studio camera packages = $182,000; Edit computers replace $59,400. Service Level Impact: Improved in the studio environment. The newer cameras will have an improved picture and also be more reliable. We will also be able to improve our remote production capabilities by moving our current cameras to the less demanding portable package. This is also true for the edit suites as the faster computers will speed up the editing and post production process by significantly reducing the render times of the more demanding HD workflow. EXPENDITURE SUMMARY Actual Actual Budget Budget Budget Expenditure 2015 2016 2017 2018 2019 Personal Services 368,779 340,916 411,700 418,400 453,300 Parts and Supplies 23,418 31,050 33,900 39,600 38,200 Services and Other Charges 108,723 120,069 137,400 124,400 115,400 Capital Outlay 100,544 154,706 24,900 591,700 273,200 Total 601,464 646,741 607,900 1,174,100 880,100 13 December 4 - City Council Meeting 2019 Budget Operating Budget E‐TV (197) Responsible Manager: Tom Garrison, Director of Communications POSITION INVENTORY WORK PLAN 2018‐2019 REVENUE SUMMARY Personnel 2015 2016 2017 2018 2019 Hours Studio Supervisor 1 1 1 1 1 2,080 Client Services Coordinator 1 1 1 1 1 2,080 Govt Programming Coordinator 1 1 1 0 0 0 Production/Programming Assistant 0 0 0 1 1 2,080 Videographer/Editor 1 1 1 1 1 2,080 Total 4 4 4 4 4 8,320 Routine 1 Supervision of PEG channels for Eagan 2Provide and maintain public access facilities 3Plan & implement HD channel(s) conversion 4 Conclude franchise agreement(s) 5Provide coverage of community events & facilitate volunteer partnerships and co‐productions 6Provide coverage of all Eagan government meetings 7Provide video production services to City of Eagan departments 8Provide video production services to r evenue generating clients 9 Assist Comcast customers with complaints 10 Provide training for PA studio and equipment use 11 Provide video production services to Thomson Reuters in exchange for rent 12 Facilitate, organize and execute the playback of all PA shows, increasing interactivity Note: City may be managing more than one cable franchise Activity Actual Actual Budget Budget Budget Revenue 2015 2016 2017 2018 2019 4689 PEG fees (total)373,058 376,129 375,000 380,000 380,000 4690 City contribution ‐ from Cable Franchise Fees fund 371,528 345,311 417,200 429,700 447,500 4695 E‐TV dubbing 1,117 909 3,000 3,000 3,000 4699 Class fees 9,830 7,115 15,000 15,000 15,000 4696 Dub/Rental/Paid production ‐ ‐ ‐ ‐ ‐ 4697 E‐TV paid production 4,375 7,835 22,000 22,000 22,000 XXXX Other Revenue 40,235 29,570 ‐ ‐ ‐ Total Operating Revenues 800,143 766,869 832,200 849,700 867,500 2.1%2.1% 14 December 4 - City Council Meeting 2019 Budget Operating Budget E‐TV (197) Responsible Manager: Tom Garrison, Director of Communications LINE ITEM DETAIL 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget 6110 SALARIES AND WAGES‐REGULAR 261,859 229,814 253,400 270,800 277,800 6112 OVERTIME ‐ REGULAR 3,018 2,794 9,000 9,000 9,000 6130 SALARIES AND WAGES‐TEMPORARY 16,514 26,071 40,000 40,000 60,000 6142 PERA‐COORDINATED 21,291 18,553 22,700 24,000 26,000 6144 FICA 21,236 18,408 23,100 24,500 26,500 6151 HEALTH INSURANCE/VEBA 42,409 44,405 62,200 48,700 52,500 6155 WORKERS COMPENSATION 2,452 871 1,300 1,400 1,500 PERSONAL SERVICES 368,779 340,916 411,700 418,400 453,300 6210 OFFICE SUPPLIES 460 613 900 1,000 1,000 6212 OFFICE SMALL EQUIPMENT 140 153 300 400 400 6215 REFERENCE MATERIALS 27 ‐ 300 300 300 6220 OPERATING SUPPLIES ‐ GENERAL 7,110 10,920 9,700 10,200 10,400 6224 CLOTHING/PERSONAL EQUIPMENT ‐ ‐ 1,500 1,500 1,500 6231 MOBILE EQUIPMENT REPAIR ‐ PARTS 1,733 2,331 2,000 4,400 4,400 6232 SMALL EQUIPMENT REPAIR ‐ PARTS 1,738 2,453 2,000 4,400 4,400 6235 FUEL, LUBRICANTS, ADDITIVES 1,103 613 2,000 2,000 2,000 6270 COMPUTER SOFTWARE 11,107 13,967 15,200 15,400 13,800 PARTS & SUPPLIES 23,418 31,050 33,900 39,600 38,200 6310 PROFESSIONAL SERVICES‐GENERAL 1,240 5,307 2,500 9,500 14,000 6311 LEGAL 24,149 8,779 60,000 34,000 20,000 6313 PLANNING 22,086 44,607 ‐ ‐ ‐ 6314 AUDITING 100 100 ‐ ‐ ‐ 6346 POSTAGE ‐ ‐ 500 500 500 6347 TELEPHONE SERVICE & LINE CHARGES ‐ ‐ 100 ‐ ‐ 6353 PERSONAL AUTO/PARKING 13 23 100 100 100 6355 CELLULAR TELEPHONE SERVICE 3,641 4,555 4,200 4,200 4,200 6357 GENERAL ADVERTISING 100 295 1,700 2,600 2,600 6370 GENERAL PRINTING AND BINDING 1,950 ‐ 800 800 800 6385 INSURANCE 7,400 7,400 7,400 7,400 7,400 6405 ELECTRICITY 12,000 12,000 12,000 12,000 12,000 6425 MOBILE EQUIPMENT REPAIR ‐ LABOR 1,220 ‐ 2,000 2,000 2,000 6426 SMALL EQUIPMENT REPAIR ‐ LABOR 3,071 3,412 4,000 3,000 3,000 6457 MACHINERY & EQUIPMENT RENTAL ‐ 60 200 300 300 6475 MISCELLANEOUS 3,941 4,060 5,000 7,700 7,700 6476 CONFERENCES AND SCHOOLS 2,543 4,250 7,000 9,500 9,500 6477 LOCAL MEETING EXPENSES 206 124 200 200 200 6479 DUES AND SUBSCRIPTIONS 3,190 3,733 4,100 5,000 5,000 6480 LICENSES, PERMITS AND TAXES ‐ 16 ‐ ‐ ‐ 6535 OTHER CONTRACTUAL SERVICES 82 ‐ ‐ ‐ ‐ 6569 MAINTENANCE CONTRACTS 21,791 21,348 25,600 25,600 26,100 OTHER SERVICES AND CHARGES 108,723 120,069 137,400 124,400 115,400 TOTAL OPERATING 500,920 492,035 583,000 582,400 606,900 ‐0.1%4.2% 6640 MACHINERY/EQUIPMENT 97,825 29,318 17,300 109,800 241,400 6660 OFFICE FURNISHINGS/EQUIPMENT 1,301 2,312 1,600 2,400 2,300 6670 OTHER EQUIPMENT ‐ 121,298 ‐ 23,000 23,000 6680 MOBILE EQUIPMENT 1,418 1,778 6,000 456,500 6,500 TOTAL CAPITAL 100,544 154,706 24,900 591,700 273,200 23 (1) TOTAL E‐TV 601,464 646,741 607,900 1,174,100 880,100 93.1%‐25.0% 15 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds 16 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Park Systems Development and Renewal & Replacement Fund (328) PURPOSE & DESCRIPTION The purpose and description of the Park Systems Development and Renewal & Replacement Fund is as follows: This fund, formerly the Park Site Acquisition and Development Fund, was renamed for 2012 when the Council instituted an annual levy to fund primarily the renewal and replacement of existing park infrastructure assets. In the past, this fund was supported solely by park dedication fees collected at the time of new development. As the City is approaching full development, park dedication fees are declining. The budget for this fund is approved by way of the five‐year Parks Capital Improvement Program adopted by the City Council. The Park Site Acquisition and Development Fund is responsible for the following functions: To account for the annual (beginning 2012) property tax levy dedicated to park systems development and renewal and replacement of existing park infrastructure. To account for park dedication fees obtained from developers for acquiring and developing parklands. To account for revenues and expenditures related to grant proceeds that may be obtained from the State and/or County. 17 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Park Systems Development and Renewal & Replacement Fund (328) REVENUE & EXPENDITURE SUMMARY 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Beginning Fund Balance 2,438,421$ 2,832,935$ 3,456,222$ 3,539,625$ 2,397,625$ Revenues & Other Financing Sources: Property Taxes 450,941 465,012 478,403 488,000 498,000 Park dedication fees 528,387 628,146 950,000 50,000 50,000 Facility rental ‐ ‐ ‐ ‐ ‐ Interest 18,034 22,802 20,000 5,000 5,000 Contributions and Donations ‐ ‐ ‐ ‐ ‐ Other 1,000 ‐ ‐ ‐ ‐ Total Revenues and Other Financing Sources 998,362 1,115,960 1,448,403 543,000 553,000 Total Available 3,436,783 3,948,895 4,904,625 4,082,625 2,950,625 Expenditures: Professional Services 144 100 ‐ ‐ ‐ Park improvements 403,115 492,573 1,365,000 1,685,000 1,650,000 Other 64 ‐ ‐ ‐ ‐ Total Expenditures 403,323 492,673 1,365,000 1,685,000 1,650,000 Transfer Out 200,525 ‐ ‐ ‐ ‐ Total Other Financing Use 200,525 ‐ ‐ ‐ ‐ Ending Fund Balance 2,832,935$ 3,456,222$ 3,539,625$ 2,397,625$ 1,300,625$ 18 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Equipment Revolving Fund (335) PURPOSE & DESCRIPTION The purpose and description of the Equipment Revolving Fund is as follows: In 1989, the City implemented the Equipment Revolving Fund with the long‐ range objective of funding capital equipment purchases with a dedicated portion of the operating levy, thus eliminating the need to borrow via equipment certificates. A secondary objective was to remove operating budget fluctuations from the General Fund departments caused by large capital equipment purchases. The use of this fund better facilitates overall planning for these large capital expenditures. The Equipment Revolving Fund is responsible for the following functions: To account for and provide funding for capital equipment purchases in non‐enterprise, non‐firefighting operating units. Enterprise fund purchases are made out of the respective enterprise funds; fire apparatus purchases are made out of the Fire Apparatus Fund (346). REVENUE & EXPENDITURE SUMMARY Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 1,446,265$ 514,641$ 771,099$ 144,454$ 876,904$ Revenues: Taxes/Fiscal Disparities 1,187,722 1,224,785 1,260,055 1,500,000 1,530,000 Interest on Investments 5,179 2,653 5,000 ‐ ‐ Other 22,994 ‐ ‐ ‐ ‐ 1,215,895 1,227,438 1,265,055 1,500,000 1,530,000 Other Financing Sources: Sale of City Property 3,840 50,516 ‐ 80,000 ‐ Transfer In 33,620 8,633 13,200 1,525,100 64,300 Total Revenues & Other Financing Sources 1,253,355 1,286,587 1,278,255 3,105,100 1,594,300 Total Expenditures and Other Financing Uses 2,184,979 1,030,129 1,904,900 2,372,650 2,091,125 Fund Balance, End of Year 514,641$ 771,099$ 144,454$ 876,904$ 380,079$ 19 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Equipment Revolving Fund (335) DETAIL OF EXPENDITURES IT Public Safety software (LOGIS) 61,500$ Winscribe Server 5,500 Wireless Access Points 10,800 Cisco IPT Voice Gateways moved from 2020 30,000 Cisco IPT Handsets moved from 2020 140,000 Cisco ASA Firewall (Cityhall & Fire 2) 16,400 24 Port Switch at ETV replace 3,850 48 Port Switch replace 7,000 48 Port Switch replace 7,000 WSB Datalink module for public 5,000 Five new IP vi deo surveillance cameras 6,500 Voice Gateway replace FS2 2,200 IT: 295,750$ CITY CLERK 52 ePollbooks and associated software 48,000 POLICE Two forensic computers 17,000 MDC (SQD computers) 203,000 SWAT Ballistic Plates 12,800 SWAT Helmets 20,800 Online Reporting software 25,000 1 Job assis vehicle replace (detective)24,000 4 Job assist vehichles replace (patrol)156,000 1 Job assist vehicle replace (detective)45,000 Comm/Hearing Protection 16,000 Carbine replacements 58,500 Shed for K9 equipment 12,000 POLICE:590,100$ FIRE Portable Radio replace 360,000 Fire hose replace 15,000 Replace two thermal image cameras 18,000 Truck MDC computers replace 85,000 FIRE:478,000$ ENGINEERING Survey/Traffic Count Van (replace unit 104)33,000 STREETS Single Axle Dump Truck (Replace Unit 148)240,000 Pavement Router (Replace Unit 10038)16,500 Pavement Router (Replace Unit 10039)16,500 Li ght Duty 4x4 (Replace Unit 108)24,000 1 Ton Dump Truck w/ plow equip. (Replace Unit 127)60,000 Asphalt Tack Distributor (Replace Unit 135)15,000 Front End Loader w/ plow equip. (Replace Unit 145)259,000 STREETS:631,000$ CENTRAL SERVICES MAINT Forklift (Replace Unit 401)28,000 PARKS Toro 328D (4x4) (replace unit 333)40,000 Toro/328‐D (4x4) (replace unit 339)40,000 Kawasaki Mule 3000 (replace unit 345)15,000 Chevy 2500 (replace unit 310)32,000 Chev 2500 3/4 t 4x4 (replace unit 309)38,000 New 1 ton van 39,000 New Ballfield groomer 27,000 Replace GPS unit 24,000 Trapp Farm parking lot lights to LED 4,800 Replace City logo on park ID signs 5,000 Replace Gardian bldg door 4,000 PARKS:268,800$ TOTAL 2,339,650$ 20 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Fire Apparatus Fund (346) PURPOSE & DESCRIPTION The purpose and description of the Fire Apparatus is as follows: The fund was established in 2009. As part of a long‐term financing plan, the city council will levy $400,000 annually for fire apparatus and/or debt service related thereto. The fire apparatus purchases will be financed by a combination of equipment certificates and cash. The use of this fund helps facilitate overall planning for these large capital expenditures. The Fire Apparatus Fund is responsible for the following functions: To account for and provide public safety funding for capital equipment purchases in non‐enterprise facilities. REVENUE & EXPENDITURE SUMMARY 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 724,000$ 729,834$ 818,471$ 997,024$ 513,137$ Revenues: Taxes/Fiscal Disparities 195,724 155,129 148,553 154,113 233,660 Bond Proceeds ‐ ‐ ‐ 930,000 ‐ Interest on Investments 4,836 5,587 ‐ ‐ ‐ Contributions and Donations ‐ ‐ ‐ ‐ ‐ Other (Trade‐ins)7,800 ‐ 200,000 1,095,000 ‐ 208,360 160,716 348,553 2,179,113 233,660 Expenditures: Battalion Chief Dodge Durange (unit 1227 replace) 154,675 72,079 ‐ ‐ ‐ AED units 17,410 ‐ ‐ ‐ ‐ Fire Nozzles Replace 30,441 ‐ ‐ ‐ ‐ Fire Engine Replace ‐ ‐ 170,000 ‐ ‐ Portable Radio replace ‐ ‐ ‐ 360,000 ‐ Fire hose replace ‐ ‐ ‐ 15,000 15,000 Replace two thermal image cameras ‐ ‐ ‐ 18,000 18,000 100' Ladder truck (Unit 1212) replace ‐ ‐ ‐ 1,260,000 ‐ Truck MDC computers replace ‐ ‐ ‐ 85,000 ‐ 100' Ladder Truck (1217,1220,1226 replace)‐ ‐ ‐ 925,000 ‐ TOTAL CAPITAL 202,526 72,079 170,000 2,663,000 33,000 Other Expenditures ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES 202,526 72,079 170,000 2,663,000 33,000 Fund Balance, End of Year 729,834$ 818,471$ 997,024$ 513,137$ 713,797$ 21 December 4 - City Council Meeting 2019 Budget Operating Budget This page left intentionally blank 22 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – General Facilities Renewal & Replacement Fund (336) PURPOSE & DESCRIPTION The purpose and description of the General Facilities Renewal & Replacement Fund is as follows: The Fund was established in 1999 and modeled after the Equipment Revolving Fund. The objective of this fund is to provide funding for major non‐enterprise facility repairs and other property improvements by way of a dedicated portion of the operating levy. A secondary reason for establishing this fund was to eliminate operating budget fluctuations from year to year caused by major facility repairs and improvements. The General Facilities Renewal & Replacement Fund is responsible for the following functions: To account for and provide funding for major facility repairs and improvements in non‐enterprise facilities REVENUE & EXPENDITURE SUMMARY 2015 2016 2017 2018 2019 Actual Actual Budget Budget Budget Fund Balance, Beginning of Year 653,949$ 761,429$ 822,908$ 919,589$ 921,089$ Revenues & Other Financing Sources: Taxes/Fiscal Disparities 326,026 336,200 345,881 230,000 235,000 Interest on Investments 4,568 5,686 ‐ ‐ ‐ Other Financing Sources 3,006 ‐ ‐ ‐ ‐ Total Revenues & Other Financing Sources 333,600 341,886 345,881 230,000 235,000 Total Expenditures & Other Financing Uses 226,120 280,407 249,200 228,500 236,000 Fund Balance, End of Year 761,429$ 822,908$ 919,589$ 921,089$ 920,089$ 23 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – General Facilities Renewal & Replacement Fund (336) DETAIL OF EXPENDITURES GOVERNMENT BUILDINGS City property assessments 70,000 FS repairs contingency 5,000 Water Softener Replacement ‐ FS3 5,000 Furnance Replacement ‐ FS3 8,000 Ceiling tiles replace CMF 10,000 Furniture replace CMF 43,500 Trash enclosure upgrade CMF 15,000 PD Roof C ‐ if not done with remodel 25,000 CMF Roof B 35,000 CMF OH door #36 8,000 Blind replacement CMF 4,000 228,500$ 24 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Debt Service Funds The purpose and description of the Debt Service Funds is as follows: Principal and interest payments on General Obligation and Special Assessment Bonds are made from these funds. Financing sources include general and ad valorem property tax levies, special assessment levies, and tax increments. Debt service on the MSA Bond is paid through the State and its allotment process. The City receives an Aaa credit rating from Moody’s Investors’ Service and an AAA rating from Standard & Poors. The Debt Service Funds are responsible for the following functions: To account for the resources accumulated and payments made for principal and interest on General Obligation and Special Assessment Bonds. G.O G.O Cap Impr G.O. Housing Imp.G.O. Tax Increment Fire Station and Central Park Central Services Facility Fd 9459 Equipment Equipment Equipment Coachman Oaks HIA Street Refunding 2009B 2016A 2005A 2009A 2010A 2012B 2012A 2008A 2017A 2013A 1‐Feb 1‐Feb 1‐Feb 1‐Feb 1‐Feb 1‐Jun 1‐Feb 1‐Apr 1 ‐Apr 1‐Feb Total All Bonds 2018 930,000 310,000 175,000 70,000 50,000 65,000 100,000 205,000 ‐ 765,000 2,670,000 2019 960,000 305,000 165,000 70,000 50,000 65,000 105,000 225,000 780,000 2,500,000 2020 980,000 315,000 155,000 50,000 65,000 105,000 225,000 800,000 2,470,000 2021 1,025,000 305,000 ‐ 70,000 105,000 220,000 815,000 2,320,000 2022 355,000 110,000 215,000 830,000 1,295,000 2023 370,000 115,000 210,000 850,000 1,335,000 2024 380,000 115,000 210,000 870,000 1,365,000 2025 390,000 120,000 205,000 895,000 1,405,000 2026 400,000 125,000 200,000 920,000 1,445,000 2027 410,000 130,000 195,000 945,000 1,485,000 2028 420,000 135,000 190,000 975,000 1,530,000 2029 425,000 185,000 1,005,000 1,430,000 2030 435,000 1,040,000 1,475,000 2031 445,000 445,000 2032 450,000 450,000 2033 460,000 460,000 2034 470,000 470,000 2035 485,000 485,000 2036 495,000 495,000 2037 505,000 505,000 3,895,000$ 8,130,000$ 495,000$ 140,000$ 150,000$ 265,000$ 1,265,000$ 205,000$ 2,280,000$ 11,490,000$ 26,035,000$ Debt Service Schedule Principal Only as of 12/31/2017 G.O. Equip CertG.O. Spec. Assmt G.O. State‐Aid 25 December 4 - City Council Meeting 2019 Budget Operating Budget Other Funds – Debt Service Funds Year Interest Total General G.O Special G.O G.O. G.O. G.O Obligation Assessment Equip Cert State‐Aid Housing Imp. Tax Increment Total 2018 1,240,000 175,000 185,000 205,000 100,000 765,000 2,670,000 787,275 3,457,275 2019 1,265,000 165,000 185,000 225,000 105,000 780,000 2,725,000 711,034 3,436,034 2020 1,295,000 155,000 115,000 225,000 105,000 800,000 2,695,000 630,183 3,325,183 2021 1,330,000 ‐ 70,000 220,000 105,000 815,000 2,540,000 548,925 3,088,925 2022 355,000 ‐ ‐ 215,000 110,000 830,000 1,510,000 489,741 1,999,741 2023 370,000 ‐ ‐ 210,000 115,000 850,000 1,545,000 448,029 1,993,029 2024 380,000 ‐ ‐ 210,000 115,000 870,000 1,575,000 403,031 1,978,031 2025 390,000 ‐ ‐ 205,000 120,000 895,000 1,610,000 355,239 1,965,239 2026 400,000 ‐ ‐ 200,000 125,000 920,000 1,645,000 304,270 1,949,270 2027 410,000 ‐ ‐ 195,000 130,000 945,000 1,680,000 254,945 1,934,945 2028 420,000 ‐ ‐ 190,000 135,000 975,000 1,720,000 203,230 1,923,230 2029 425,000 ‐ ‐ 185,000 ‐ 1,005,000 1,615,000 149,240 1,764,240 2030 435,000 ‐ ‐ ‐ ‐ 1,040,000 1,475,000 102,103 1,577,103 2031 445,000 445,000 75,723 520,723 2032 450,000 450,000 66,823 516,823 2033 460,000 460,000 57,823 517,823 2034 470,000 470,000 47,703 517,703 2035 485,000 485,000 36,893 521,893 2036 495,000 495,000 25,253 520,253 2037 505,000 505,000 12,878 517,878 12,025,000$ 495,000$ 555,000$ 2,485,000$ 1,265,000$ 11,490,000$ 28,315,000$ 5,710,341$ 34,025,341$ Legal Debt Limit computation: 2017 Estimated market value 7,489,885,227$ 3% of Estimated MV allowed for net debt per MN Statutes 475.53 224,696,557$ Gross debt as of 12/31/2017 (28,315,000)$ 4,245,000 Net debt applicable to debt limit (24,070,000) Legal Debt Margin 200,626,557$ Principal Annual Debt Service by Bond Type 26 December 4 - City Council Meeting Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA O. Approve 2019 Eagan Convention and Visitors Bureau (ECVB) Budget Action To Be Considered: Approve the 2019 Eagan Convention and Visitors Bureau Budget Facts: The City Council reviewed the ECVB 2019 budget and heard remarks from Mr. Cory, the President and CEO of the ECVB, at the October 9, 2018 special meeting. At that time, the City Council concurred with the 2019 ECVB budget as adopted by the ECVB board. No changes from the October presentation are proposed for the ECVB budget. In summary, the 2019 ECVB budget features a 16.2 % increase over FY 2018. Most of the increase is from an increase in advertising expenditures for 2019 and as result of additional lodging tax from new coming online in the Eagan community. While the ECVB Board operates independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its review and approval. Attachments: (1) CO‐1 Eagan Convention and Visitors Bureau Budget 2016 2017 2018 2019 Actual Actual Budget Budget INCOME Lodging tax 967,499$ 937,506$ 1,020,000$ 1,184,000$ Other 8,747 9,361 15,500 19,500$ Utilization of reserves 75,000 25,000 - -$ Total Income 1,051,246 971,867 1,035,500 1,203,500$ EXPENSES Personnel 294,656 319,085 330,500 343,000$ Other 131,069 121,008 135,500 150,250$ Marketing 544,750 490,071 540,000 675,750$ Travel & Entertainment 22,626 24,105 29,500 34,500$ Total Expenses 993,101 954,269 1,035,500 1,203,500$ Net income 58,145$ 17,598$ -$ -$ Eagan Convention & Visitors Bureau Proposed 2019 Budget Agenda Information Memo December 4, 2018 City Council Meeting CONSENT AGENDA P. Amend Eagan Community Center budget to allow for emergency repair of pond wall Action to be Considered: Approve an amendment to the Eagan Community Center Budget for fiscal year 2018 to allow for payment of a safety repair of the ECC Pond wall that failed in summer 2018. Facts: For about the past year, the pond wall adjacent to the decorative irrigation pond behind ECC has been slowly failing. In researching options, it was discovered this work was no longer under any warranty. Identified as a best solution was to take out and replace and repair the wall to prevent safety and erosion issues from becoming severe. Multiple bids were received and Tier One Landscape was lowest and the at the total cost of $50,868. The pond wall was repaired in late October and appears to have solved the safety issue and stabilized the pond wall. The ECC budget for the 2019 operating year did not have this identified as a cost and thus we are asking to amend to include this cost into the 2018 expenses for this site. Attachments: (0) Agenda Information Memo December 4, 2018, Eagan City Council Meeting CONSENT AGENDA Q. Amend the 2018 General Fund budget totaling $61,100 for minor equipment and services Action To Be Considered: Amend the 2018 General Fund Budget for the following equipment and service changes: Item Description Amount Department Funding Source ID Badge Creation Software 5,800 Information Technology Contingency Administrative Fees for Employee benefit services 18,600 Human Resources Contingency Unemployment claims 2,000 Police Contingency Unemployment claims 7,000 Fire Contingency Unemployment claims 9,000 Parks Contingency Unemployment claims 8,000 Forestry Contingency City‐wide employee training and recognition lunch 5,000 Human Resources Contingency Minor Equipment and software (3,700) Planning Contingency Minor Equipment and software (14,500) Inspections Contingency State logo protection 1,200 Communications Contingency Fire Contractual Overtime 22,700 Fire Additional Revenue Total 61,100 Facts: For financial reporting purposes, it is required that the City Council amend department budgets with formal action. All items listed above, except for the State Logo protection and Fire Contractual Overtime, were paid from unbudgeted funds (Employee benefit Fund) in previous fiscal years. These items are now included in the 2018 and 2019 budgets to help better account for expenses at a department level. The State Logo protection and Fire Contractual Overtime are for new expenditures and are also included in the 2018 and 2019 Budgets. Attachments: (0) None Agenda Information Memo December 4, 2018, Eagan City Council Meeting PUBLIC HEARING A. Proposed 2019 Budget and 2019 Property Tax Levy Action To Be Considered: 1) To close the public hearing, approve the 2019 General fund budget of $38,333,600, and approve a resolution adopting the final 2019 general levy of $36,742,282 Required Vote For Approval: Majority of Councilmembers present Facts: The State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. State law now allows the Council to approve the budget on the same night of the hearing if it so chooses. If the City Council chooses not approve the 2019 budget and tax levy tonight, the City council will need to take action at the December 18 City Council meeting. Parcel specific Proposed Property Tax notices were mailed by the County to Eagan residents in mid‐November. To date, staff has received five phone calls and one in‐person visit related to the notices. Three residents were concerned about the increases in their property valuation and were referred to Dakota County Assessor’s Office. Three residents were unhappy about the increase to the City’s portion of taxes. This year, to communicate budget initiatives and service level impacts, community outreaches included the following: A Facebook live event, where Administrator Osberg and Finance Director Pepper fielded live questions from Facebook viewers, was disseminated and broadcasted on November 21. In addition, the recording was replayed on E‐TV, and is available for “on‐demand” viewing via the city website and Facebook. As of Thursday, November 29, 2018, we believe the video has been viewed by 384 viewers. The communications team and E‐TV staff also supported the 20 minute event. The proposed General Fund budget stands at $38,333,600, a 5.4% increase over 2018. Subsequent to the Preliminary tax levy adoption in September, an additional Commercial inspector was requested and approved by the City Council at the October 2 Council meeting. The $197,000 addition is programmed to be funded from additional Building permit fee revenue. The proposed property tax levy is $36,742,282, a 5.82% increase over 2018. Tonight’s hearing will include a slideshow presentation covering the topics that are required to be presented at the hearing under Truth‐in‐Taxation laws. Both the slideshow presentation and the additional 2019 General Fund Budget and Property Tax Levy handout will be posted on the City’s website. Note: Historically, a few residents attend this hearing hoping to challenge the County’s assessed value on their property. It may be prudent to clarify the purpose of the meeting with the audience before the presentation. Attachments: (4) PHA‐1 Summaries of the proposed General Fund revenues and expenditures PHA‐2 Resolution adopting the final 2019 levy PHA‐3 Presentation slides PHA‐4 2019 General Fund budget and Property Tax Levy handout 2017 2018 2019 Budget Budget $ % Budget $ %GENERAL GOVERNMENT01 Mayor & Council 152,100$ 150,800$ (1,300)$ -0.9% 160,900$ 10,100$ 6.7%02 Administration 584,400 615,100 30,700 5.3% 627,800 12,700 2.1%03 Information Technologies 1,661,600 1,736,400 74,800 4.5% 1,873,100 136,700 7.9%04 City Clerk 274,600 555,400 280,800 102.3% 304,300 (251,100) -45.2%05 Finance 902,300 969,800 67,500 7.5% 986,300 16,500 1.7%06 Legal 405,000 392,400 (12,600) -3.1% 404,900 12,500 3.2%07 Comm Dev--Planning 1,112,900 1,117,200 4,300 0.4% 1,160,600 43,400 3.9%08 Comm Dev--Inspections 1,269,600 1,537,900 268,300 21.1% 1,594,300 56,400 3.7%09 Communications 652,400 664,100 11,700 1.8% 653,100 (11,000) -1.7%10 Human Resources 462,500 534,500 72,000 15.6% 597,900 63,400 11.9%Gen Govt Total7,477,400 8,273,600 796,200 10.6% 8,363,200 89,600 1.1%PUBLIC SAFETY 11 Police 13,019,700 13,890,900 871,200 6.7% 14,692,700 801,800 5.8% 12 Fire 2,961,200 3,762,900 801,700 27.1% 4,360,900 598,000 15.9%Public Safety Total15,980,900 17,653,800 1,672,900 10.5% 19,053,600 1,399,800 7.9%PUBLIC WORKS 21 Public Works/Engineering 1,343,100 1,358,500 15,400 1.1% 1,422,700 64,200 4.7% 22 Streets & Highways 1,987,300 2,112,300 125,000 6.3% 2,208,100 95,800 4.5% 24 Central Svces. Maint. 689,400 823,700 134,300 19.5% 892,500 68,800 8.4%Public Works Total4,019,800 4,294,500 274,700 6.8% 4,523,300 228,800 5.3%PARKS & RECREATION30 Recreation 2,195,500 2,342,900 147,400 6.7% 2,419,200 76,300 3.3%31 Parks 2,099,900 2,231,000 131,100 6.2% 2,408,300 177,300 7.9%32 Tree Conservation 618,000 682,500 64,500 10.4% 725,700 43,200 6.3%Parks & Rec Total4,913,400 5,256,400 343,000 7.0% 5,553,200 296,800 5.6%GENL GOVT BLDG MAINT33 Government Buildings 784,000 779,700 (4,300) -0.5% 801,600 21,900 2.8% Subtotal33,175,500 36,258,000 3,082,500 9.3% 38,294,900 2,036,900 5.6%41Contingency--Undesignated 492,400 124,400 (368,000) -74.7% 38,700 (368,000) -295.8%General Fund Total33,667,900$ 36,382,400$ 2,714,500$ 8.1% 38,333,600$ 1,951,200$ 5.4%DifferenceDifference2019Comparative Summary of ExpendituresGeneral Fund Budget 2018 2019 Budget Budget $% General Property Taxes 27,995,600 29,937,700 1,942,100 6.9% Licenses 323,400 323,400 - 0.0% Permits 1,274,700 1,365,700 91,000 7.1% Intergovernmental Rev 1,174,400 1,172,700 (1,700) -0.1% Charges for Services 1,294,800 1,401,400 106,600 8.2% Recreation Charges 772,000 797,100 25,100 3.3% Fines & Forfeits 251,500 253,500 2,000 0.8% Other Revenues 366,300 391,900 25,600 7.0% Program Revenues 267,900 333,800 65,900 24.6% Fund Balance 552,900 210,000 (342,900) -62.0% Transfers 2,108,900 2,146,400 37,500 1.8% TOTAL GENERAL FUND 36,382,400$ 38,333,600$ 1,951,200 5.4% ∆ 2018 vs. 2019 General Fund 2019 Budget COMPARATIVE SUMMARY OF REVENUES RESOLUTION CITY OF EAGAN LEVY OF PAYABLE 2019 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 4, 2018, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember , and seconded by Councilmember . NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2019 as follows: General Revenue: General Fund $ 29,937,700 Cedar Grove Parking Garage Maint Fund 41,000 Data Bank – Tax Abatement 11,000 Equipment Revolving Fund 1,530,000 Major Street Fund 2,336,723 General Facilities Renewal/Replacement Fund 235,000 Parks System Development and Renewal/ 498,000 Replacement Fund Fire Apparatus Fund 94,161 Subtotal General Revenue 34,683,584 Debt Service: 2018 Bonds 298,377 2016 Bonds 520,771 2010A Equipment Certificates 54,585 2012B Equipment Certificates 71,755 Community Center/Central Park bonds 1,113,210 Subtotal Debt Service 2,058,698 Total City-Wide Levy $ 36,742,282 Dated: December 4, 2018 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, Christina Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4th day of December, 2018. Christina Scipioni, City Clerk 2019 Budget & Tax Levy Eagan is growing! $131 million new valuation in 20180501001502002503003504002008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018ResidentialComm/IndValuation is from permits pulled; projects will not generate taxes until 1‐2 years after construction is complete Growth impacts service delivery•Police calls for service are up•1,229 calls so far this year to the outlet mall•608 calls this year to Central Park Commons•??? future calls to Viking Lakes and other new developments How do we respond to growth?•We are proposing additional officers to service new areas of development•3 officers were added in 2018 to bring total to 73 sworn officers•2officers are proposed for 2019 Commitment to be an Eagan PT firefighter is huge•3‐hour training every month•60 hours per quarter of shift duty•The number of men and women able to committhe time required to be a PT firefighter is dwindling How do we respond to the difficulty in attracting and retaining PT firefighters?•Transition to a full‐time fire department to ensure a strong and consistent response to emergencies•Currently we have ~60 PT firefighters•Hired 6 FT firefighters in 2018 to bring total to 12•6FT firefighters are proposed for 2019•Study calls for 9 more FT firefighters in 2020 How much do 12 firefighters and 5 cops cost?•For average value Eagan home ($300,093):•5 police officers = $16/year in taxes … or $1.45/month•12 firefighters = $39/year in taxes … or $3.43/month•Costs are being phased in over two years At a glance …2017 2018$ Increase% Increase2019$ Increase% IncreaseBudget$33,667,900 $36,382,400 $2,714,5008.0%$38,333,600 $1,814,2005.4%Levy33,018,126 34,721,942 1,703,8165.2%36,742,282 2,020,3405.8%New staff: 3 police6 firefighters1 park maint1 mechanic1,288,900 2 police6 firefighters1park maint929,700 Tax Levy 2018 2019($ in 000s)General Fund $ 27,996 $ 29,938Major Street Fund 2,458 2,337Capital Equipment 1,500 1,530Community Center bonds 1,125 1,1132016/2018 Capital Improvement bonds 520 679Park System Development/Renewal & Replacement 488 498Fire Apparatus/Equipment certificates 360 360Facilities Renewal & Replacement Fund 230 235Cedar Grove Parking Ramp maintenance 39 41Abatement 611Totals $ 34,722 $ 36,7435.8% $972 $966 $1,026 $20 $19 $9 $7 $5 $5 $920 $940 $960 $980 $1,000 $1,020 $1,040 $1,060 $1,0802017$263,511 home2018$277,035 home2019$300,093 homeCity taxes on avg value home New park maint & otherNew police officersNew firefightersBase$1,057$1,000$972 How much of the additional cost will be covered by tax‐base growth?Cost of new staff ‐ 500,000 1,000,000 1,500,000 2,000,000 2,500,0002017 2018 2019 2020 2021 2022Taxes from new developmentThe $1.1 million new taxes would be $1.8 million if not for Fiscal Disparities sharing of 40% of new tax base Source: Dakota County Property Taxation & Records, Nov 2018 Source: Dakota County Property Taxation & Records, Nov 2018 Proposed City taxes on its own median value home1,488 1,328 1,328 1,282 1,230 1,227 1,160 1,154 1,094 1,093 1,093 1,093 1,082 1,065 1,046 1,045 1,023 1,015 689 ‐ 200 400 600 800 1,000 1,200 1,400 1,600Mendota HeightsEden PrairieMinnetonkaWest St. PaulHastingsInver Grove HeightsBrooklyn ParkMaple GroveLakevilleRosemountApple ValleyApple ValleyWoodburySouth St. PaulBurnsvilleEaganBloomingtonPlymouthCoon Rapids Eagan’s Credit Rating: AAA•Moody’s comments accompanying 2018 Aaa rating:•“Sizeable, affluent tax base”•“Strong revenue raising flexibility”•“Strong operating reserves”•Standard & Poor’s comments accompanying 2018 AAA rating:•“Very strong management with strong financial policies and practices”•“Very strong budgetary flexibility”•“Very strong liquidity”•“Strong debt and contingent liability profile” Fiscal Health Award: And the winner is …In 2017, the Minnesota Center for Fiscal Excellence (formerly the MN Taxpayers Association), ranked the state’s 30 largest cities in terms of fiscal health measured by 10 different metrics. Eagan received the highest composite score. Questions?For additional budget/levy information, contact:Tom Pepper, Finance Director Josh Feldman, Asst. Finance Dir.tpepper@cityofeagan.com jfeldman@cityofeagan.com651.675.5017 651.675.5019 2019 General Fund Budget and Property Tax Levy Public Hearing December 4, 2018 Eagan Municipal Center 1 Introduction Each year, as part of the budget preparation process, most Minnesota cities are required by law to hold a public hearing to receive comments on the types and levels of services proposed for the coming year and the anticipated costs of those services. We expect and welcome public comment as a constructive part of the budget process. Public input, together with the City Council's experience and City staff's expertise, help form the spending and cost management priorities for the City. The City recently prepared a there first 2-year budget. This is the second year of the of the 2018-19 budget cycle. We are presenting both years in this document but are requesting the City Council only take action on 2019’s budget. Prior to tonight’s formal budget hearing, staff outreached to the public by providing more of a social media focus. A Facebook live event was held on November 21 with Administrator Osberg and Finance Director Pepper fielding budget related questions from the social media network. This event was seen by over 384 people as of November 29. Background In Minnesota, property taxes provide a significant portion of the total funding for K-12 schools and City and County services. The purpose of tonight’s hearing is to discuss only the portion of taxes that supports City services, which is about one-third of a homeowner’s total property taxes. The City Council does not control the amounts levied for K-12 schools or County services. Nor does the City establish the market value of a property, another factor affecting the change in total taxes; it is the responsibility of the Dakota County Assessor’s office to establish each property’s market value. Under a State law enacted in 2011, the taxable market value reflected in the Proposed Property Tax statements has been lowered for property owners that qualify for the Market Value Homestead Credit (MVHC), sometimes simply referred to as the homestead credit. This reduction in taxable value, which is called the market value exclusion, does not indicate an actual reduction of property value; rather, it is just a means for directly applying the tax benefit to a qualifying homesteaded property. To get more information about the Assessor’s estimate of value, you may contact the Dakota County Assessor’s office at 651-438-4200. 2 2019 Property Tax Levy Tonight, the Council is considering the following 2019 tax levy, which represents a 5.82% increase from last year: Estimated property taxes (City portion only) on the average-value homestead property in Eagan will go up 5.7% from $1,000 to $1,057: Average Value City Portion of Year Eagan homestead Property Taxes 2018 $276,699 $1,000 2019 $300,093 $1,057 Final 2017 $ change % $ change % General Fund 26,427,500$ 27,995,600$ 1,568,100$ 5.9% 29,937,700$ 1,942,100$ 6.9% Special Revenue - Parking Ramp 60,000 39,000 (21,000) -35.0% 41,000 2,000 5.1% General Facilities R & R 345,881 230,000 (115,881) -33.5% 235,000 5,000 2.2% Equipment Revolving Fund 1,260,055 1,500,000 239,945 19.0% 1,530,000 30,000 2.0% Major Streets Fund - A 1,867,150 1,904,000 36,850 2.0% 1,942,000 38,000 2.0% Major Streets Fund - B (Overpasses) 539,478 554,493 15,015 2.8% 394,723 (159,770) -28.8% Fire Apparatus - Debt 211,437 205,887 (5,550) -2.6% 265,839 59,952 29.1% - Revolving 148,563 154,113 5,550 3.7% 94,161 (59,952) -38.9% Park Systems Development & R & R 478,403 488,000 9,597 2.0% 498,000 10,000 2.0% DataBank Abatement 22,000 6,000 (16,000) -72.7% 11,000 5,000 83.3% Debt Service - 2016 Bonds 534,894 519,879 (15,015) -2.8% 520,771 892 0.2% Debt Service - 2018 Bonds - - - N/A 158,878 158,878 N/A Fund Totals 31,895,361$ 33,596,972$ 1,701,611$ 5.3%35,629,072$ 2,032,100$ 6.0% Market Value Debt Service Levy 1,122,765$ 1,124,970$ 2,205 0.2% 1,113,210$ (11,760) -1.0% Grand Total Levy 33,018,126$ 34,721,942$ 1,703,816$ 5.2% 36,742,282$ 2,020,340$ 5.82% Proposed 20192018 Allocation of Property Tax Levy 3 General Fund Budget The proposed 2019 General Fund budget is $38,333,600, an increase of $1,951,200 or 5.4% over the 2018 expenditure budget. The 2019 budget contemplates the use of fund balance. The proposed 2019 increases for the General Fund expenditure budget are largely due to increases in Full-time staffing and compensation adjustments for current City employees. The following new full-time positions and position adjustments are proposed to be included in the 2019 budget: In 2019, other Personal Services increases of $1,021,500 includes: 1. 3% wage adjustments as well as market rate adjustments for both union and non- union staff 2. 10.0% increase in health insurance premiums 3. Decrease in personnel for elections as 2019 is a non-election year 4. Decrease in volunteer firefighter’s compensation and Fire Relief Association due to a decline in membership. The proposed 2019 budget includes a contingency account of $39,000 for unplanned expenses. Proposed Additions FTE Cost Police Officers 2.0 221,700 Fire Fighters 6.0 611,500 Park Maintenance Worker 1.0 86,500 Streets Foreman (Adjustment) - 10,000 9.0 929,700 2019 4 City Portion of Taxes The City of Eagan tax figure in the Proposed Property Tax Statement has two components: 1) the amount based on tax capacity, net of the market value exclusion, if applicable (see explanation below); and 2) the amount based on market value, resulting from the Community Center referendum approved by voters in 2000; and Tax Capacity-based Portion (Homestead Credit Exclusion Applies) The graphics on pages 7 through 10 help illustrate how the amount based on tax capacity is calculated. Effective 2012 and forward, the old “homestead credit” is applied by way of a market value exclusion. The market value exclusion is a reduction in the market value—and thus tax capacity—of a property from its actual market value to a taxable market value. The average Eagan homestead in 2019 is valued at $300,093. The amount excluded for a homestead of this value, per the State’s formula, is $10,232. Thus, the market value for calculating the tax-capacity based taxes is: $300,093 – $10,232 = $289,861 = taxable market value The market value exclusion applies only to homesteaded properties, not commercial/industrial or rental properties, and is phased out as the property value increases. The exclusion is fully phased out at a value of $413,800. Each property’s tax capacity (a function of taxable market value and property type) is multiplied by the City’s tax capacity rate, which is derived from the dollar levy approved by the Council. The City portion of taxes on a residential property with a market value of $300,093 and taxable market value of $289,861 is calculated as follows: First … Tax capacity of $300,093 home = $300,093 x 1% = $3,000.93 Then … Tax capacity-based taxes = $3,000.93 x .35197 (tax cap. rate) = $1,056.24 Market Value-based Portion (Homestead Credit Exclusion Does Not Apply) In 2000, Eagan voters approved a bond referendum to fund development and construction of the Community Center in the Central Park area. The 20-year serial bonds were sold in 2001, and refinanced over the remaining term in 2009. Each year, the amount of the debt service payments is levied as part of the property tax. The estimated market value tax rate for 2019 is .0001234. The market value used for the calculation is not reduced by the homestead credit exclusion as with the tax capacity-based portion. Here is the calculation for our average home: Market value-based taxes = $300,093 x .0001234 (MV rate) = $37.03. Only the total City tax, or $1,057.26 ($1,020.23 + $37.03), appears on the Proposed Property Tax statement. 5 FREQUENTLY ASKED QUESTIONS When it comes to answering FAQs, sometimes pictures say it better than words. The charts and tables on the following pages serve to answer the questions we are commonly asked: What share of my tax bill goes to the City? Page 6 – Pie chart illustrating where your property tax dollars go How is the City share of my tax bill calculated? Page 7 – Summary of three components of tax calculation Page 8 – Graphic of tax capacity-based tax calculation Page 9 – Determining tax capacity of a property Page 10 – Determining the City’s tax capacity rate How are my City tax dollars being spent? Page 11 – Pie chart reflecting allocation of 2019 property tax for a $300,093 house What other revenue sources are used to pay for the proposed budget? Page 12 – Pie chart of total revenues by source Page 13 – Comparative summary of revenues for 2018 and 2019 (as proposed) budget. What amount of spending is proposed for 2019, and how does it compare to last year? Page 14 – Pie chart and table of major expenditure categories Page 15 – Comparative summary of expenditures for 2018 and 2019 (as proposed) budget. How do my City taxes compare with those of other Metro-area suburbs? Page 16 – Bar chart comparing Eagan with 17 other area cities: 9 neighboring Dakota County cities and 8 comparably-sized Metro area cities. 6 7 Calculating the City Portion of Property Taxes There are three basic components to the City tax figure shown in your Proposed Property Tax Statement: 1) Tax capacity-based taxes This is the more complicated part of the calculation. See graphics on pages 8-10. In 2002, the State Legislature instituted a credit for homestead property taxpayers. Until 2011, the credit was in the form of a separate tax reduction after the property tax was calculated. The credit was 0.4% of the property value to a maximum of $304 for a $76,000 homestead, and phased out from that point, on a straight-line basis, to zero for a home valued at $414,000. Beginning in 2012, the credit remains, but is granted by way of reducing the market value. The exclusion is 40% of market value, to a maximum credit of $30,400 for a $76,000 homestead. The exclusion is reduced by $900 for every $10,000 in value over $76,000, again phased out to zero at a homestead value of $414,000. Because the State no longer pays the credit to the cities, the credit in effect is “paid” by the taxpayers. All taxpayers, including the qualifying homestead property owners, contribute to funding for this credit through an increased tax rate. 2) Market value-based taxes In a 2000 referendum election, voters authorized the City to issue bonds to develop the Central Park area and construct a Community Center there. Bonds in the amount of $13,970,000 were issued in 2001 and refinanced at a lower rate in 2009. Bond payments are made from a tax levy that is based on a property’s market value, calculated like this: X = MV of property MV tax rate MV-based taxes 8 Tax Capacity Portion of Property Taxes Influencing factors: General Fd expenditures Debt service Allocation to capital proj. State aids Other non -tax revenues X Influencing factors: Development/gro wth Tax class rate changes Fiscal disparities TIF Market value exclusion II II X = Property value Dakota Cty Assessor Class rate % State Legislature Tax capacity of your property City tax capacity rate for all properties Tax capacity- based taxes Total tax capacity available to generate taxes Total taxes to be generated by levy 9 Determining Your Property’s Tax Capacity X Example 1: Residential homestead valued at $300,093 has a taxable market value of $289,861 after the homestead credit exclusion: 2019 tax capacity = $289,861 x 1.00% = $2,898 Example 2: Residential homestead valued at $600,000 does not qualify for the homestead credit exclusion: $500,000 x 1.00% = $5,000 $100,000 x 1.25% = 1,250 2019 tax capacity = $6,250 Taxable Property Value Class rate % Property Class Rates 2018 2019 Residential (both homestead and non-homestead) First $500,000 in value 1.00% 1.00% Over $500,000 1.25% 1.25% Commercial/Industrial First $150,000 in value 1.50% 1.50% Over $150,000 2.00% 2.00% 10 Determining the City’s Tax Capacity Rate Total taxes to be generated by levy Total tax capacity available to generate taxes 2018 2019 % change Property tax levy Operating $32,871,206 $ 34,683,584 5.5% Debt service 725,766 945,488 30.3% Subtotal 33,596,972 35,629,072 6.0% Less: Fiscal Disparities Distribution (3,090,301) (3,170,688) 9.4% Net local levy $30,506,671 $ 32,458,384 3.8% 2018 2019 % change Total tax capacity $100,776,788 $110,365,725 7.0% Less: Fiscal Disparities Contribution (13,541,666) (14,345,095) 2.9% Tax increment (3,365,262) (3,801,099) 13.2% Net local tax capacity $83,869,860 $92,219,531 7.5% 2018 tax capacity rate = 30,506,671 / 83,869,860 = .36378 2019 tax capacity rate = 32,458,384 / 92,219,531 = .35197 11 12 Property Tax 78.1% Licenses & Permits 4.4% Transfers 5.6%Program Revenues 0.9% Intergov't Revenue 3.1% Charges for Services 3.7% Recreation Charges 2.1% Other 2.2% 2019 General Fund Revenues $ 38,333,600 13 2018 2019 Budget Budget $% General Property Taxes 27,995,600 29,937,700 1,942,100 6.9% Licenses 323,400 323,400 - 0.0% Permits 1,274,700 1,365,700 91,000 7.1% Intergovernmental Rev 1,174,400 1,172,700 (1,700) -0.1% Charges for Services 1,294,800 1,401,400 106,600 8.2% Recreation Charges 772,000 797,100 25,100 3.3% Fines & Forfeits 251,500 253,500 2,000 0.8% Other Revenues 366,300 391,900 25,600 7.0% Program Revenues 267,900 333,800 65,900 24.6% Fund Balance 552,900 210,000 (342,900) -62.0% Transfers 2,108,900 2,146,400 37,500 1.8% TOTAL GENERAL FUND 36,382,400$ 38,333,600$ 1,951,200 5.4% ∆ 2018 vs. 2019 General Fund 2019 Budget COMPARATIVE SUMMARY OF REVENUES 14 15 2017 2018 2019 Budget Budget $ % Budget $ %GENERAL GOVERNMENT01 Mayor & Council 152,100$ 150,800$ (1,300)$ -0.9% 160,900$ 10,100$ 6.7%02 Administration 584,400 615,100 30,700 5.3% 627,800 12,700 2.1%03 Information Technologies 1,661,600 1,736,400 74,800 4.5% 1,873,100 136,700 7.9%04 City Clerk 274,600 555,400 280,800 102.3% 304,300 (251,100) -45.2%05 Finance 902,300 969,800 67,500 7.5% 986,300 16,500 1.7%06 Legal 405,000 392,400 (12,600) -3.1% 404,900 12,500 3.2%07 Comm Dev--Planning 1,112,900 1,117,200 4,300 0.4% 1,160,600 43,400 3.9%08 Comm Dev--Inspections 1,269,600 1,537,900 268,300 21.1% 1,594,300 56,400 3.7%09 Communications 652,400 664,100 11,700 1.8% 653,100 (11,000) -1.7%10 Human Resources 462,500 534,500 72,000 15.6% 597,900 63,400 11.9%Gen Govt Total7,477,400 8,273,600 796,200 10.6% 8,363,200 89,600 1.1%PUBLIC SAFETY 11 Police 13,019,700 13,890,900 871,200 6.7% 14,692,700 801,800 5.8% 12 Fire 2,961,200 3,762,900 801,700 27.1% 4,360,900 598,000 15.9%Public Safety Total15,980,900 17,653,800 1,672,900 10.5% 19,053,600 1,399,800 7.9%PUBLIC WORKS 21 Public Works/Engineering 1,343,100 1,358,500 15,400 1.1% 1,422,700 64,200 4.7% 22 Streets & Highways 1,987,300 2,112,300 125,000 6.3% 2,208,100 95,800 4.5% 24 Central Svces. Maint. 689,400 823,700 134,300 19.5% 892,500 68,800 8.4%Public Works Total4,019,800 4,294,500 274,700 6.8% 4,523,300 228,800 5.3%PARKS & RECREATION30 Recreation 2,195,500 2,342,900 147,400 6.7% 2,419,200 76,300 3.3%31 Parks 2,099,900 2,231,000 131,100 6.2% 2,408,300 177,300 7.9%32 Tree Conservation 618,000 682,500 64,500 10.4% 725,700 43,200 6.3%Parks & Rec Total4,913,400 5,256,400 343,000 7.0% 5,553,200 296,800 5.6%GENL GOVT BLDG MAINT33 Government Buildings 784,000 779,700 (4,300) -0.5% 801,600 21,900 2.8% Subtotal33,175,500 36,258,000 3,082,500 9.3% 38,294,900 2,036,900 5.6%41 Contingency--Undesignated 492,400 124,400 (368,000) -74.7% 38,700 (368,000) -295.8%General Fund Total33,667,900$ 36,382,400$ 2,714,500$ 8.1% 38,333,600$ 1,951,200$ 5.4%DifferenceDifferenceComparative Summary of ExpendituresGeneral Fund Budget 16 17 Agenda Information Memo December 4, 2018 Eagan City Council Meeting PUBLIC HEARING B. Final Subdivision, Prowire 2nd Addition Easement Vacation, Lot 1, Block 1, Prowire Addition Action To Be Considered: Approve the vacation of public drainage and utility easements on Lot 1, Block 1, Prowire Addition. Approve a Final Subdivision (Prowire 2nd Addition) to create two lots upon approximately 4.3 acres located north of Diffley Road and west of Nicols Rod at 4101 Nicols Road. Required Vote For Approval: Final Subdivision – Majority of Councilmembers present Facts: Vacation On October 5, 2018, City staff received a petition from Mr. Greg Hayes, the owner of Lot 1, Block 1, Prowire Addition (4101 Nicols Road), requesting the vacation of existing public drainage and utility easements on this property. The easements requested to be vacated were originally dedicated as part of the platting of the Prowire Addition, at no cost to the City. The purpose of the request is to subdivide the property into two separate lots, Lot 1 and Lot 2. All necessary public drainage and utility easements on the property will be dedicated as part of a new plat (Prowire 2nd Addition) with no acquisition costs to the City. Notices for a public hearing have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections to the vacation of public easements have been received. This vacation request has been reviewed by the Public Works Department (Engineering Division) and found to be in order for favorable Council action in conjunction with approval of the final plat. Final Subdivision The Preliminary Subdivision was approved September 17, 2018, to incorporate 0.81 acres of former TH-77 right-of-way, and create two lots on the 4.3 acre site. The Final Plat has been reviewed by staff and is consistent with the preliminary approvals. The Dakota County Surveyor has approved the plat for mylars. All documents and agreements are anticipated to be in order for execution at the City Council meeting on December 4, 2018. Attachments (6) PHB-1 Easement Vacation Location Map PHB-2 Easement Vacation, Legal Description Exhibit A PHB-3 Easement Vacation, Legal Description Exhibit B PHB-4 Final Subdivision Location Map PHB-5 Final Plat (Prowire 2nd Addition) PHB-6 Development Contract BLOOMINGTONBURNSVILLEMENDOTA HEIGHTS APPLE VALLEY ROSEMOUNT INVERGROVEHEIGHTS§¨¦494 §¨¦35E §¨¦35E §¨¦35E $+32 $+32 !(43 !(43 !(28 !(28 $+26 $+26 $+31 $+31 $+31 !(30 !(30 !(30 ÕÇ13 ÕÇ13 ÕÇ55 ÕÇ55 ÕÇ149 ÕÇ149 ÕÇ149 ÕÇ3 ÕÇ3 ÕÇ77 CLIFF RD DIFFLEY RD YANKEE DOODLE RD H WY 1 4 9 LEXINGTON AVEPILOT KNOB RDHWY 77HWY 13I - 35EHWY 55 I - 494 PILOT KNOB RDCLIFF RD CORPORATE CENTER DR. CORPORATE CEN TER C UR. TR APP RD . EAG. INDU ST. RD . EAG. INDUST. RD.WEST SERVICE RD.EAGANDALECT.CENTERCT.EAGANDALEB LV D B L U EGE N TIAN ROAD VIKING S P ARKWAY CO M M ERSDR.WATERS R D.LON E OA KPKWY.LONE OAK D R. COURTHOUSELN.HOLIDAY LN.APOLLO RD . ALD RIN DR.MIKE COLLINS DR.LUNARLN.GEMINI R D.NEIL ARMSTRONG BLVD.LONE OAKCIRAMESCROSSINGR OA D O'NEILL D R OPPERMAN D R.DODD RD.PROMENADEAVE.CLUBVIEW DR.DENMARK AVE.DENMARK AVE.YANKEE PL.O'LE A R Y LNTOWNCENTREDR IV E DUC KWO OD DR.FEDERAL DR.CENTRALP A R K W A Y HIG H SITE DR . NORWEST DR . 81ST ST. W A SHNTNDR.FOUR OAKS RD .COACHMAN RD.MEADOWVIEW RD. ALEXANDER RD.TERMINAL DR.YANKEE DR.C O M A NCHE RD. SHAWNEE RD.SENE C ARD.KENNEBEC DR.NICOLS RD. SILVER BELL RD .CEDAR GROVE PKW Y.NICOLS RD.ERIN DR .OLD SIB HWY.OLD SIB MEM HWY.RAHN RD.CLIFF L AKERD.SLATER RD.RAH N WAY RAH N CLIFFCT.BLACKHAWK RD.BLACKHAWK RD.GALAXIE AVE.JOHNNY CAKE RIDGE RD.THO M A SLAKERD.THOM.CEN TE R DR .WILD E R NESSRUNRD.DEER W OOD DR . NORTHVIEW PAR K RD . WESCOTT RD.DODD RD.E L R ENERD. D OD D R D . RED PINE LN. NORT H W OODPKWY.MN H w y 7 7 Cliff Road (Co. Rd. 32)Lexington Ave (Co Rd 43)Blackhawk Rd.Dodd Rd.Butwin Road Dee rwo od Dr. Wilderness Run Rd Duckwood Dr.Rahn RoadGalaxie Ave.Elr e n e Ro a d Northview Park Rd. Ya nkee Do odle Rd . (Co. Rd. 28 ) E l r e n e R d .JohnnyCakeRdgRd.Town Cente r Dr. Tho m a s LakeRd.Slater Rd.Braddock Tr.Federal DrivePilot Knob Road (Co. Rd. 31)CliffLakeRd.Cedar Grove Pkwy.Lone Oak Dr. Silver Bell Rd. Lexington Pt. Pkwy. N orth woodPa r k w ay Crestridge Dr.Dodd RoadTowerview Rd .Denmark Ave Wescot t Road Nicols Rd. Cliff Road (Co. Rd. 32) Lone Oak Rd. (Co. Rd. 26 ) Vikings P k wy. R edPin e Ln. Diffley Road (Co. Rd. 30) I-494 MN HWY 55 MN HWY 149MN HWY 1 4 9 MN HWY 55 Ma p of Location for Pr oposedDrainage & Utility Easement VacationLot 1, Block 1Prowire Addition q FIG 1 Date : 10/11/2018G:\1 Engineering\Easement Vacation Files\Graphics\Prowire Additon Fig 1 Loc ation of ProposedD&U Ea sement Vacation Fig 2 Fig 3 STATE T.H. N O. 13CEDARGROVEPKWYJADE PTNICOLS ROADZIRCON LANE DIFFLEY SERVICE RD N SAPPHIRE LN JASPER DR RAHN ROADDI AMONDDRI VEMOONSTONEDRGOLD TRAIL BEAVERDAMROADBLUESTONE LANE BERYL ROADMEDARYAVEGARNETLANE C.S.A.H. NO. 30 CEDAR RDG CIR DURHAM CT NORTH TIMBERWOLFTRAIL CORAL LANEBLUESTONE DRCHIPMUNK COURT CLARK ST ONYXDRNICOLS RO A D FLINT DRTOPAZ DRIVELIMESTONE DRGLENFIELD CTOLD SIBLEY MEMORIAL HIGHWAYSHALE LANESTATEHWY.NO.77(CEDARAVE.) BADGER CT SIBLE Y CTRI V V L Y W A Y CEDARGROVEPKWYSTATE HWY. NO. 77 (CEDAR AVE.)GARNET PTSANDSTONE DREMERALDLANE SANDSTONEDRCOPPERPTNICOLS SERVICE ROADSTA TE T .H . NO . 7 7 (CEDAR AVE ) MARBLELANE RAHN ROADRAHNROADCARN E L I A N L A N E C.S.A.H. NO. 30 (DIFFLEY ROAD)GARNETDRIVE C O P P ERLANE SLATERROADBEAVERDAMCT O L I VI NEDRSHALE LANEEAGANOUTLETSPKWYGLORY DRIVE METCALFDRF L I NTLANE JADE LANE O N Y XPTJASPERDRMICA TRAILDIAMOND DRIVESOUTH TIMBERWOLFTRAIL F E N W A Y BERYL R OA D METCALF DR QUARTZLANE CARNELIAN LANE OPALDRIVE BEARPATHTLA M B E R CT G O L D T R A I L CINNAMONRIDGETRAILDIAMONDDRNICOLS ROADRAHN ROADDIAMOND PT CLARK CTOLDSIBLEYHIGHWAYOPAL P L . JADELANE AMBERDRMETCAFDRIVETURQUOISE TRAILCEDAR GROVE PKWY EAGAN OUTLETS PKWYNICOLS RD/CEDAR GROVE BLVDCinnamonRidge Park River HillsPark Meadowland Park CedarPondPark HighlineTrail Park WoodhavenPark RahnParkRahnAthleticPark BridgeviewPark Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yankee Doodle Rd Lone Oak Rd Map Area Extent Subject Site Project Name: Prowire 2nd Addition Request: Final Subdivision • denotes 1/2 man open Iron monument Tane (Unless otherwise noted) O denotes 1/2 inch by 14 inch iron pipe set and marked by License number 40062 ® denotes found MN DOT I/— Monument unless otherwise noted. — o — denotes MN DOT -Ib ted access per Doc No. 761115 `0� PROWIRE 2ND ADDITION KNOW ALL PERSONS BY BKE PRESENTS That RJR Enterprises, LLC a Minnesota limited liobiYity rompony, fee owner of the following described property —YORS CERTIFICATE Lat1. Block 1. PROWIRE ADDITION Dakota County, Minnesota, according to Ne recorded 1, Paul E Otto, do hereby certify that this plat was prepared by me or under my direct plat the ' supervsio that I am a duly Licensed Land Surveyor in the State of Minnesota; that this P1.1 is onect representation of the boundary survey that all mafhemahcal data and AND labels a ectly designated on this plat; that all m ants depicted on M/s plat have been,o ewill be -Illy set within one year, that all water boundaries ontl wet lands, o Thof port of the Southeast 0, of the Southwest Ouarfer of S--19, Townsh/p dellnetl in Minnesofo Statutes Section 505.01, S-3, as of the tlate o/ 1h. certificates 2] North, Range 23 —,, shown as Parcel 19 on MINNESOTA DEPARTMENT OF ore shown ontl labeled on this plat; and all publle ways are shown and IabNed on this plat. TRANSPORTATION RIGHT OF WAY PLAT NO. 19-5 as the same is on file and of record in the aflce of the County Recorder in and for Dakota County, Minnesota; the title thereto Dated this _____ day of —____________ T0____ being registered; which lies Easterly of Line I described as follows: Line I. Commenc/ng at Right of Way Boundary Comer 624 a sold Plot No. 19-5; thence Westerly on a moth of 270 degrees 19 m notes 42 seconds along the boundary of said plat nTrz8200 /eef to the Right of Way Boundary Corner 825; thence continue on an azimuth of 2]0 degrees 19 minutes 42 seconds for 25.00 feet to the point of beginninq of Line I to be described; thence on moth of18] degrees 52 minutes 04 seconds for 24794 feet; thence on moth o/ 189 degrees t4 minutes 09 seconds for 232 23 feet; thence on an moth of 181 degrees 26 mnu tee 49 se Dods /or 21054 /eef; thence on moth o/ 181 degrees 33 minutes 36 seconds far 360. B] /cet; thence on mufh of 158.,- SB -"At 03 -h. for 22.36 feet; m or less,n to Right of Way Boundary Cornea 826 as shown on said Plot No. 19-5 ontl there term/ U'G Has caused the same to be surveyed and platted as PROVARE 2ND ADDITION and does hereby ded/cate to the public for public use the drainage and utility easements as created by this plot witness whereof said RA Enterprises, LLC, a Minnesota limited Mobility company, has caused these presents to be signed _ ifs proper officer this _______ d, of RJR ENTERPRISE$ LLC STATE OF This ins4umenf was acknowledged behre me o of RJR Enterprises, LLC, a Minnesota limited liability cb wnpany, on ehalf of the limited Iiabl)ity company Paul E Offo, Licensed Land Surveyor Minnesota License Number 40062 STATE OF MINNESOTA COUNTY OF MlIGHT This instrument w s acknowledged before me on by Poul E. Otto. o (Notary Signature) (Notary Printed Nome) ------------------ Notary Public, ________County, _----- — My commission expires _____--______ EAGAN, MINNESOTA Als plot of PROWIRE 2ND ADDITION was approved and accepted by the City Council al the CITY COUNCIL OF THE CITY OF EAGAN, MINNESOTA By____ ______� Mayor By GODNTY SURIEYOR (Notary Signature) I hereby certify that in accordance with --t. Statutes, Section 1, Subd. If, this plot has been 1--1--ontl approce0 this _ day of _------- _ 20____ (Notary Printed Name) Notar Public Count B DEPARTMENT OF PROPERTY TAXATION AND RECORDS Pursuant fo Mlnnesofa Statutes, Section 505 021, Subd 9, to payable in the year 20_______ on the land here/nbefore described have been paid. Also, pursuant to Minnesota Statutes Section 272.12, there are no delinquent taxes and transfer entered this day of ----- ----- _ 20_ ------ By___A_——ctor___________________ my A. Koefhe, Dire REGISTRAR OF TITLES COUNTY OF DAKOTA, STATE OF MINNESOTA I hereby —fly that this plat of PROWRE 2ND ADDITION was Bled in the office of the Registrar of Titles for publlc record on this ----- — d,` --------- - - ____- . TO___� at ______ o'clock ___M., and was duly filed in Book o/ Plots. Po _____—. os Document No. I Al UITY 111E11 ARE —1 ANO AO.WNIN6 COT ONES Al -- PV THE PLAT Bearing Orientation: The Eost line of Lot 1, Block 1, Dakota County, Minnesofo, is assumed to bear N0073'32"E BLOCK Y____— Y. ______ ______ Todd B. Tolle Ron, Dakota County Surveyor My commission expires I I $ � $ BLOCK 1 All/+/ll .^ El 01 IVIvVL_.) I\Vr1V 0— 0-508. I/'23 LI2, � 18)52 >. p'24>94y TJ— o _ y.� °_ _ A'° Cm'anmr nn� A/ A AI nl / �J /lA/l h X50' �. 9 /89]4'29 W 232.23_ -- vVVIVI l %\V/-iV l�/lI\J()I Vl Yv�l l/ IlVlrl, IVV. /r $ � BI ar MyPlwtwN w .yr95& eo Fuer L o� /---------------------------------- � n PROWR£ AIXun oN� N007332"E 1095.95 _ I vol------------------------------------------------------- 21054— 0— 0� 0— 0— 0 18126'49" AZ (Deed) -502'02'12"W 360.8] — ° .^TA -r•r- IA/A\/ AI/1 -r-r +r -/-+A -) 0 I rr- 181'3)'36"AZ (Deed) 1111. / / vL_Ll/'ll\^/"lV .i Irl l^_- (7l \J�7 VVrl I IV - - --_-_-----�� / ° 0 22)6 / 520J4Y1'E� f@70 6428> ----------------------------------------- Tn ^ r-�)n �Irn l VL_i`/�l\llVl Ar -Air r-/Ani^�)r�prn rl/lnl Vlr II\rel Vl\In ITVIv I\IlJ�7l -)Ir+r lr IA/A+ r VIr Vvr�I> `)L.�II 158'58'03"AZ (Deed) -- SSOCIATES — VI VL_�:V n c_IVI v�.� INVIV. En9lneers6LBM Surveyors, Inc BLOCK 1 0— 0-508. 18)52 >. p'24>94y o _ y.� °_ _ A'° Cm'anmr �� va0wsa'Aoanav� h X50' �. 9 /89]4'29 W 232.23_ -- 1 sss'as'JOT`% aJ � _ - � Rlphr or Iryy a�ene vioi wnx Bx eo AZ (Geed) o� /---------------------------------- � n Su0-501'5525"W E,-- I l.. 21054— 0— 0� 0— 0— 0 18126'49" AZ (Deed) -502'02'12"W 360.8] — ° .^TA -r•r- IA/A\/ AI/1 -r-r +r -/-+A -) 0 I rr- 181'3)'36"AZ (Deed) 1111. / / vL_Ll/'ll\^/"lV .i Irl l^_- (7l \J�7 VVrl I IV - - --_-_-----�� / ° 0 22)6 / 520J4Y1'E� f@70 A A11In lr-^n (VIII Tn ^ r-�)n �Irn l VL_i`/�l\llVl Ar -Air r-/Ani^�)r�prn rl/lnl Vlr II\rel Vl\In ITVIv I\IlJ�7l -)Ir+r lr IA/A+ r VIr Vvr�I> `)L.�II 158'58'03"AZ (Deed) -- SSOCIATES — VI VL_�:V n c_IVI v�.� INVIV. En9lneers6LBM Surveyors, Inc 8 This breakdown is for historical reference only. It is not a restriction on the use of the Financial Guaranty. The bank or financial institution and the form of the Financial Guaranty shall be subject to the approval of the City Finance Director and City Attorney. The bank or financial institution must have a business office for presentment of the Financial Guaranty within the Minnesota seven county Metropolitan Area. The City may draw down the Financial Guaranty to pay for all costs and expenses incurred by the City to enforce this Contract including the costs incurred by the City in connection with the collection of the Financial Guaranty. Such costs to include any remediation or completion of Improvements. If the Financial Guaranty is drawn down, the proceeds shall be used to cure the default and, to the extent possible, reimburse the City its costs and expenses. SECTION VII PARK AND TRAIL DEDICATION 7.1 Park Dedications. The Developer shall pay a cash contribution of Two Thousand Six Hundred Eighteen and No/100 Dollars ($2,618.00) in satisfaction of the City's park dedication requirements as provided for by the City Code. The charge is calculated as follows: Total Park Dedication = $2,618.00 = (18,000/1,000 = 18 x $939 (per 1000 sf commercial rate for 2018) = $16,902 x 15.49%) Lot 1 Park Dedication = $2,007.22 = (18,772 nsf of 24,487 nsf total = 76.67% of the park dedication) Lot 2 Park Dedication = $610.78 = (5,715 nsf of 24,487 nsf total = 23.33% of the park dedication) The contribution shall be paid with the issuance of building permit for Lot 1. 7.2 Trail Dedication. The Developer shall pay a trail dedication fee of Seven Hundred Twenty-four and 60/100 Dollars ($724.60) in satisfaction of the City Park Trail Dedication requirement as provided by the City Code. 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" +*++ + 33./3 ' 3- ĴɨɨĻ7777 + + (+ +ǫɨɨmɨɨĢÿɨ ģĀɨƫɨmɨśƈǾɨȉɨī }·īzaaī6~6__ĨO\þûī(óīnīÉī èī 03Mɨļǟ FĊŶeɨ,3))13 ŔǐȨɨ7ĒėāÿđīǘȑɨƳȩɨ6ɨȊɨIJɨ·FƘüƉȸĤŬŧɨ +Ɗ»ƛƝ»ĒɨŠJɨ7777ȅɨ%+§ª°ñī(6ɨǿƨDZɨɃƴVV×ēɨ iğī%ī%ī%ī%īĠ7`O\Ā¯īàéjÏJĥěī">/"ī¦ī ,11KMġĩāóȐɨÀĪīAŒĂŢŻɨDŽɨ ƞɨɨ ¨77ţĥɨ #Ǘɨ żɨAĽľȀɨ # # # # # # #"# Øī// «ī ī<ī) ī) ī)`7ī ī ī īoīôõī;ī 991 ìHī Nòīùī Ǡǖɨ 3ÑB*ī ; DžɨŴɏɨBBɨŦɨ§ɐɨ AAĿŀAAƤɨȈɨ·ƜďđĐčƋ#10 Žȁăɨ k¡lJMc¾<ĝīȓŨɣdžɨôéĦɨx®xxzBɨŁ®BBɨłõɨ§BBɨťȂɨ ŃAA^Ĕúx3īÞćFZĐī Ąīð'1(1 ĜīĖăī¨.ī ɅV×ĔɨMɨ¨J©žɨ?,©,"īħLJɨ 'yīīÜĈ īÖī"0AīmĢvī őńɑŅņŇ MňŜĄBɨʼn©.@Ħ(ö÷øſɨŊƩɨ ƭĕɥƮĖŲǴĬɨLjɨ )Ď\ċƔWbɨ)}y\¼ɨ 1+1!" 1 )1)F)Č8e¼+WɨÁɨV ¡ɨ MɨäȪœƌɒ)êȽɨƓ}yFƙɨ 23+++#+ïɤšƄɨ¤ij ɨ[Khć[ɨ ÿm5ɨÓ{ɨLɨt?ɨ¾ɨ¾ɨŭhĨuɨdɨŵXɨ 5ɨƀɨ Ůuɨ ąɨ)F)ûƏeƐ8WɨÁɨ VV ¡ɨɨɨvvŋMɨŌvōMŏĈůŰɨljɨ ǵɨNJɨ Ƕɨ ǻɨÊÕɨÊɨŎ #Ƣɨ4ɨ1->ɨG«ɨ¸ĩĪɨűɨ¸ɨ1->ɨ ȹɨ¹ɨ ¹ɨ ȯɨ$1G«ɨ1->tɨ1->ɨGÕɨɗɨƍŝE8ɨJıƃīɨ3 3ä ɓƑ.ɘ))ꪪɔŐɨɨÀɨ^LɨLɨuYɨ?ɨ¤5ɨɨÐȕ´ɨ^ɨSɨKɨSɨGŕŤɨ Rɨ ɨ1-ºɨdYĭɦė5ɨƯX_ɨĮY~4gÎGÖ£ɨ 1-º|T ÐGÖKS|ɨ_Xɨ5öɨ^ơÈ?ȆX_5ɨ_KĵLɨɨɨ Tų-ǹKɨSµƁɨ R Tɨ41-Ƃɨ ɨ ÄRðɨSɨXKhǷȔɨ _|T´ǸƣDz½4ɨLɨ ?ɨ Rįɨ ȵɧɨ ũNjɨ)\FƕFĆ}EWɨ ɨf" ɆɨƻØØãɨýɨǑȃá ȌɨǡȶãİɨÄá ȇŞɨExhibit A Agenda Information Memo December 4, 2018 Eagan City Council Meeting Old Business A. Ordinance Amendment – Alternative Energy Systems Action To Be Considered: Approve an Ordinance Amendment to Chapter 11, Section 11.70, to establish standards for installation and operation of solar energy systems. Required Vote For Approval: Majority of Council Members Present Facts: At their joint meeting in October 2017, the City Council directed the Energy and Environment Advisory Commission (EEAC) to research and recommend language to create standards for the installation and use of solar energy systems. The EEAC’s work was provided to the Planning Division who worked with the APC and City Attorney’s office to prepare the attached ordinance amendment The ordinance language establishes specific standards for roof- and ground-mounted systems including setbacks, height, surface coverage and the disposition of decommissioned systems. The APC held a Public Hearing on November 27, 2018 and they are recommending approval of the amendment. Attachments: (3) OBA-1 Draft November 27, 2018 APC Minutes OBA-2 Staff report OBA-3 Draft ordinance language Advisory Planning Commission November 27, 2018 Page 7 of 8 C.Alternative Energy Systems Applicant Name: City of Eagan, City of Eagan Application: Ordinance Amendment An Ordinance Amendment to Chapter 11, Section 11.70, regarding Alternative Energy Systems. File Number: 01-OR-04-10-18 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated November 14, 2018. Member Goff noted that the ground source heat pumps are defined but not addressed elsewhere in the draft ordinance. City Planner Ridley stated it was his belief that ground source heat (geo thermal) pumps do not create site issues that require bulk standards. Chair Vanderpoel opened the public hearing. There being no public comment, Chair Vanderpoel closed the public hearing and turned the discussion back to the Commission. Member Sagstetter moved, Member Torres seconded a motion to recommend approval. A vote was taken. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 14, 2018 CASE: 01-OR-01-04-18 APPLICANT: City of Eagan HEARING DATE: November 27, 2018 PROPERTY OWNER: N/A PREPARED BY: Michael J. Ridley, AICP REQUEST: Ordinance Amendment LOCATION: Citywide COMPREHENSIVE PLAN: N/A ZONING: N/A SUMMARY OF REQUEST The City of Eagan is requesting approval of an Ordinance Amendment to City Code, Chapter 11, Section 11.70, relative to alternative energy sources. BACKGROUND/HISTORY The Eagan Energy & Environment Advisory Commission (EEAC) had as a goal in their 2017-2018 work plan, and direction from the City Council, to research existing solar related ordinances and industry information to make a potential recommendation to the Council for the adoption of a related ordinance for the City of Eagan. According to Parks & Recreation Director Pimental, during the EEAC’s comprehensive research of other cities already addressing the topic, Rosemount, MN was found to have a well written, well researched ordinance that, when paired with model ordinance language put together by the League of Minnesota Cities, helped create the template used for drafting ordinance language. EXISTING CONDITIONS The City Code speaks generically about planning for possible solar energy systems in Chapter 13 – Subdivision Regulations and elsewhere the Code references “a city handbook, outlining design criteria for solar access, is available at city hall.” Regrettably, the existence of such a handbook has never been substantiated. Planning Report – Ordinance Amendment November 27, 2018 Page 2 Chapter 11 contains a subdivision titled “Antennae, satellite dishes, wind energy conversion systems and towers.” Installation of ground-mounted solar energy systems have been reviewed against accessory structure standards for height and setbacks which have also been applied to wind energy conversion systems as well as the more typical detached garage, she- shed, gazebo, etc. The satellite dish reference was from a time when the free-standing parabolic satellite dishes measured several feet across. EVALUATION OF REQUEST The proposed ordinance speaks to why alternative energy systems are desirable and provides a comprehensive list of definitions. Additionally, the ordinance language establishes standards for roof- and ground-mounted systems. This includes setbacks, height and surface coverage standards. It also speaks to the required removal of systems that become nonfunctioning or inoperable. SUMMARY/CONCLUSION The intent of the EEAC was to support and codify best practices for solar energy installations, including addressing systems once they come to the end of their lifecycle and how they would need to be decommissioned and removed. ACTION TO BE CONSIDERED To recommend approval of an Ordinance Amendment to City Code, Chapter 11, Section 11.70, relative to alternative energy sources. 1 ORDINANCE NO. ____ 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY ADDING SECTION 11.70, SUBD. 26A REGARDING ALTERNATIVE ENERGY SYSTEMS (SOLAR ENERGY); AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Eleven is hereby amended by adding Section 11.70, Subd. 26A to read as follows: Subd. 26A. Alternative Energy Systems. A. Purpose and Intent: It is the city’s desire to become a more sustainable community by encouraging alternative energy sources that conserve energy and result in less/no pollution output. It is in the city’s and its residents’ best interests to encourage alternative energy systems that have a positive impact on energy production and conservation while not having an adverse impact on the community. The following purposes of this Section will further the foregoing city objectives: 1. To promote development and utilization of alternative energy sources subject to clear regulatory provisions for approving alternative energy systems. 2. To mitigate any negative environmental, economic, social and neighboring property impacts. 3. To create a livable community where development incorporates sustainable design elements, such as resource and energy conservation and use of renewable energy. 4. To protect and enhance air quality and limit the effects of climate change through the decrease of the use of fossil fuels. 5. To encourage alternative energy development in locations where the technology is viable. B. Definitions. The following words, terms and phrases shall have the meanings ascribed to them in this Subdivision: ALTERNATIVE ENERGY SYSTEM: A ground source heat pump, wind energy conversion system or solar energy system. COMMUNITY SOLAR GARDEN: A photovoltaic system that provides retail electric power (or a financial proxy for retail power) to multiple community households or businesses located off- 2 site from the location of the community solar garden, under the provisions of Minn. Statutes 216B. 1641 or successor statute. PHOTOVOLTAIC SYSTEM: An active solar energy system that converts solar energy directly into electricity. SOLAR COLLECTOR: A device, structure or a part of a device or structure for which the primary purpose is to capture sunlight and transform it into thermal, mechanical, chemical, or electrical energy as a component of a solar energy system. SOLAR ENERGY: Radiant energy received from the sun that can be collected in the form of heat or light by a solar collector. SOLAR ENERGY SYSTEM: A device or structural design feature of which the primary purpose is to provide for interior lighting or provide for the collection, storage and distribution of energy for space heating or cooling, electricity (generation), or water heating. SOLAR ENERGY SYSTEM, ACTIVE: A solar energy system of which primary purpose is to harvest energy by transferring collected solar energy into another form of energy or transferring heat from a solar collector to another medium using mechanical, electrical, or chemical means. SOLAR ENERGY SYSTEM, BUILDING-INTEGRATED: A solar energy system that is an integral part of a principle or accessory building, replacing or substituting for an architectural or structural component of the building. Building-integrated systems include, but are not limited to: photovoltaic or hot water solar energy systems that are contained within or substitute for roofing materials, windows, skylights, awnings and shade devices. SOLAR ENERGY SYSTEM, ROOF-MOUNTED: A solar energy system mounted directly to or abutting the roof of a building. SOLAR ENERGY SYSTEM, GRID-INTERTIE: A photovoltaic solar energy system that is connected to an electric circuit served by an electric utility company. SOLAR ENERGY SYSTEM, OFF-GRID: A photovoltaic solar energy system in which the circuits energized by the solar energy system are not electrically connected in any way to electric circuits that are served by an electric utility company. SOLAR ENERGY SYSTEM, GROUND-MOUNT: A solar energy system that is a freestanding system erected directly on the ground using a rack or pole structure. SOLAR ENERGY SYSTEM, PASSIVE: A solar energy system that utilizes building constituents such as walls, floors, roofs, windows, exterior building elements and landscaping that captures solar light or heat generated by the sun without transforming it to another form of energy or the use of mechanical and electrical equipment to enhance the conversion of solar energy to heat and electric power. 3 SOLAR FARM: A commercial solar energy system facility that collects and converts sunlight into electricity, whether by photovoltaic (PV), concentrating solar thermal devices (CST), or other conversion technology, for the principal purpose of wholesale sales of generated electricity. SOLAR HOT WATER SYSTEM (ALSO THERMAL SYSTEM): A system that includes a solar collector and a heat exchanger that heats or preheats water for building heating systems or other hot water needs, including residential domestic hot water and hot water for commercial processes. C. Solar Energy Systems: Solar energy systems shall be subject to the applicable regulations of the zoning district in which the system is located and the following requirements: 1. Exemptions. Building integrated solar energy systems and passive solar energy systems are exempt from the requirements of this subdivision and shall be regulated as any other building element. 2. Roof-mounted and ground-mounted solar energy systems. Roof-mounted and ground- mounted solar energy systems are deemed as a permitted accessory use in all districts, provided it meets all applicable zoning regulations for the district and the additional regulations set forth herein. 3. Setbacks. A roof-mounted solar energy system shall comply with the setback requirements for mechanical equipment and shall be set back a minimum of one (1) foot from the edge of the roof for residential structures and ten (10) feet for commercial, industrial and institutional structures. A ground-mounted solar energy system shall comply with the accessory structure setback requirements for the applicable zoning district in which the system is located. A community solar garden or solar farm shall comply with the setback requirements of a principal structure in the applicable zoning district in which it is located. 4. Height. A roof-mount solar energy system shall comply with the height requirements of the applicable zoning district. A roof-mounted solar energy system may be mounted at an angle to the roof to improve its efficiency; however, in any residential district and when installed on a residential structure, the highest point of any solar panel shall not be more than three (3) feet, measured in a straight line, from the roof surface upon which the panel is mounted. A ground- mounted solar energy system shall not exceed twelve (12) feet in height; however, the height may be increased up to an additional fifteen (15) feet if the system structure is set back from any property line an additional two (2) feet for each one foot of height above twelve (12) feet. 5. Aesthetics. The color of the solar collector is not required to be consistent with other roofing materials. Reflection angles from collector surfaces shall be oriented away from neighboring windows. Where necessary, screening may be required to address glare onto neighboring properties. 6. Screening. Roof-mounted solar energy systems located in non-residential districts or on non-residential uses shall be screened in accordance with the screening requirements of this 4 Chapter to the extent the screening does not adversely impact the effectiveness of the solar energy system. For ground-mounted solar energy systems, community solar gardens or solar farms, landscaping shall be provided to soften the view from public rights-of-way and adjacent residential properties and ground cover under the system shall be a suitable low/no maintenance vegetation that is, if possible, attractive to pollinators. 7. Surface Coverage. A roof-mounted solar energy system shall not cover more than 80% of the south-facing roof surfaces or of an entire flat roof surface area. The surface area of ground- mount systems, together with all other structures, shall not exceed a maximum lot coverage of 30% for residential and 70% of commercial, industrial, and institutional zoning districts. 8. Power Lines. All power lines shall be placed underground within the boundaries of the property if the power lines serving the site are underground. 9. Compliance with Minnesota State Building Code. All active solar energy systems shall comply with the Minnesota State Building Code, including the Plumbing Code, Electrical Code, Energy Code and Fire Code as applicable. 10. Certifications. Solar energy systems and all components thereof shall meet the minimum manufacturer standards, if any, as required by the Minnesota State Building Code, including the Plumbing Code, Electrical Code, Energy Code and Fire Code, as applicable. 11. Utility Connection. The property owner or occupant of a property on which a grid-intertie system is proposed to be installed shall provide to the city a copy of an executed agreement with the local utility provider prior to the issuance of a Building Permit evidencing the system to be installed is, in fact, a grid-intertie system. A visible external disconnect must be provided, if required by the utility provider. Off-grid systems are exempt from this requirement. 12. Abandonment. If a solar energy system remains nonfunctioning or inoperable for a period of 12 consecutive months, the system shall be deemed abandoned and shall constitute a public nuisance. Within 30 days of abandonment of the system or notice from the city to remove, the owner shall remove the abandoned system, including all parts and components, at the owner’s expense and shall comply with all Minnesota State Building Code requirements for the demolition and removal of the system. 13. Permits. No solar energy system shall be erected, altered, improved, reconstructed, or installed in the city without first obtaining a zoning permit and any required permits under the Minnesota State Building Code from the city. D. Wind energy conversion system. Wind energy conversion systems shall be subject to the regulations set forth elsewhere in this Chapter. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 11.99, entitled 5 "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. _____", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Date of Advisory Planning Commission Hearing: 6 The following is the official summary of Ordinance No. ______ as approved by the City Council of the City of Eagan on ____________________. ORDINANCE NO. _____ SECOND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY ADDING SECTION 11.70, SUBD. 26A REGARDING ALTERNATIVE ENERGY SYSTEMS (SOLAR ENERGY); AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. Chapter 11, regulating the City’s land use and zoning, was amended to add a new subdivision 26A under Section 11.70 to promote and regulate solar energy systems within the City. The provisions includes definitions and regulations for roof and building mounted systems and freestanding systems. The regulations include setback, lot and roof coverage area, screening and compliance with federal and state laws and regulations. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. Agenda Information Memo December 4, 2018, Eagan City Council Meeting NEW BUSINESS A.Conditional Use Permit – Mark’s Towing Action To Be Considered: To approve a Conditional Use Permit to allow outdoor storage of impounded and accident vehicles and parking of tractors and trailers upon property located at 3659 Kennebec Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: Majority of Councilmembers present Facts: The subject property is zoned I-1 (Limited Industrial) which allows outdoor storage via Conditional Use Permit (CUP). The Applicant is proposing outdoor storage of impounded and accident vehicles and parking of tractors and trailers, both towed and fleet vehicles. The property is developed with an approximately 3,500 sf building. The lot is paved and partially surrounded with curb and gutter. A 1995 CUP allowed outdoor storage of semi-trailers. Other CUPs and a Variance allowed an above ground fuel tank and telecommunications monopole on the property. Outdoor storage has occurred on the site since 1995. This CUP will replace the prior outdoor storage CUP. Other CUP’s for the monopole and above ground fuel tank will remain in effect. The proposal satisfies the outdoor storage performance standards in the City Code. The applicant has installed 6’ chain link fence with slats. Sliding gates across the driveways provide security. Installation of landscaping along the front of the property and implementation of features around the perimeter of the lot for drainage and containment are conditions of approval. The Advisory Planning Commission held a public hearing on the proposal at their November 27, 2018 meeting, and did recommend approval. Issues: None 60-Day Agency Action Deadline: December 24, 2018 Attachments: (4) NBA-1 Location Map NBA-2 Draft November 27, 2018, APC Meeting Minutes NBA-3 Planning Report NBA-4 Report Exhibits S TATE T.H . N O . 13SILVER BELL ROADYANKEEDRIVECEDARGROVEPKWYGOLD TRAIL TURQUOISEPTMONTICELLO AVE BLACKHAWKROAD CINNABAR DRPALISADE CR GOLD TRAIL ASHBURY ROAD BROWNBEARTRAILT U R Q U O IS E T R A I L MONTEREY LANE TURQUOISE CIRC OC H R ANETESSERACT PLSTATETRUNKHIGHWAYNO.13KENNEBECDRIVECALCITE DRROBIN LANE COCHRANE AVESILVER BELL CRN IC O L S R O A D KYLLO LANE PERIDOTPATHCINNABAR CTKENNEBECDRIVE BLACKHAWK ROADRIV V L Y W A YWUTH ERING HEIGHTS RDCEDARGROVEPKWYLODESTONELN.SERPENTINEDRDAVENPORT AVE TURQUOISE TRAILHEATHERDRRED F OX LN ALDER LANERAHNROADPLANTROADPUMICE L NGOLD CT SERPENTINE CRC OUNTRY CREEKWAYPALISADE PT C O M AN C HE R O AD DOLOMITEDRSILVER BELL ROAD EAGANOUTLETSPKW YRIVERT O NAV E CINNABAR DRIVESILVER BELL ROAD SE N ECAROADCREST RIDGE LANE CINNABAR DR B E R Y L R O AD BURGUNDY DRPUMICE CTG O L D T R A IL BLACKHAWK ROADPALI SADEWAYYANKEEDOODLEROAD BLUECROSSROADWILLOWWAYSHAWNEEROAD BLACKHAWK CR SILVER B ELL RD LAUREL CTSTATETRUNKHIGHWAYNO.13LODESTONE CIR.PALISADE WAYKENNEBEC DRIVECEDAR GROVE PKWYEAGAN OUTLETS PKWYNICOLS RD/CEDAR GROVE BLVDSky Hill Park PeridotPathPark WoodhavenPark Fort SnellingState Park BridgeviewPark Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Mark's TowingRequest: Conditional Use PermitCase No.: 17-CU-10-10-18Subject Site Advisory Planning Commission November 27, 2018 Page 2 of 8 IV. PUBLIC HEARING New Business A. Mark's Towing Applicant Name: Mark Bonstrom, Mark's Towing, Inc. Location: 3659 Kennebec Dr; Lot 3, Block 3, Cedar Industrial Park Application: Conditional Use Permit A Conditional Use Permit to allow proposed storage of impounded and accident vehicles and the overnight parking of tractor and trailers. File Number: 17-CU-10-10-18 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated November 20, 2018. The applicant, Mark Bonstrom, 857 Ivy Ln, introduced himself and explained Mark’s Towing operates from 3670 Kennebec Dr., and leases the 3659 Kennebec Dr. property for overflow storage of towed vehicles as well as their fleet of tow trucks. He also indicated agreement with the conditions in the staff report. Chair Vanderpoel opened the public hearing. There being no further public comment, Chair Vanderpoel closed the public hearing and turned the discussion back to the Commission. Member Sagstetter moved, Member Torres seconded a motion to recommend approval, subject to the following conditions: 1. This Conditional Use Permit shall be recorded with the Dakota County Recorder’s office within 60 days of approval by the City Council, with the following exhibits: • Site Plan dated October 22, 2018 2. This Conditional Use Permit shall replace the 1995 Conditional Use Permit for outdoor storage on the property. 3. Outdoor storage shall be conducted consistent with the items, quantities and areas shown on the approved Site Plan. 4. Impounded vehicles shall be stored on site for no longer than 90 days. 5. The Polar Leasing trailers currently in a front yard shall be relocated to one of the acceptable storage areas identified for trailer storage on the Site Plan, or be removed from the property by December 31, 2018. Advisory Planning Commission November 27, 2018 Page 3 of 8 6. A new Landscape Plan shall be provided for approval by the City Planner prior to recording the Conditional Use Permit. The Landscape Plan shall incorporate both trees and shrubs in the 3’-4’ height range to achieve 75% screening from the public right-of- way. The Landscape Plan shall be implemented and plants installed by June 1, 2019. 7. In accordance with City Code, a landscape financial guarantee escrow of $7,500 shall be provided prior to release of the CUP for recording. 8. Landscaped areas shall be properly maintained per City Code standards. 9. Prior to recording the CUP, the applicant shall verify that the gates have KNOX padlocks or switches for public safety access acceptable to the Fire Marshal. 10. The applicant shall provide features around the perimeter of the parking lot for drainage and containment purposes in a manner acceptable to the City Engineer, and the applicant shall obtain a Grading Permit or Zoning Permit prior to installing those features. Implementation of such features shall be completed by August 1, 2019. 11. Drive aisle widths throughout the site shall be maintained at minimum 24’ width. 12. A Spill & Response Plan in a form acceptable to the Water Resources Manager staff shall be provided prior to recording the Conditional Use Permit. 13. Relative to the above ground fuel tank, vehicle impact protection must be provided in a form acceptable to the Fire Marshal, and the applicant shall provide documentation to prove that the tanks are double walled, or spill containment system constructed that is acceptable to the Fire Marshal and Water Resources Manager. 14. All parking and storage areas shall be properly maintained to prevent deterioration in a manner acceptable to the City Engineer. A vote was taken. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 20, 2018 CASE: 17-CU-10-10-18 APPLICANT: Mark’s Towing HEARING DATE: November 27, 2018 PROPERTY OWNER: Kennebec Industrial APPLICATION DATE: October 25, 2018 REQUEST: Conditional Use Permit PREPARED BY: Pam Dudziak LOCATION: 3659 Kennebec Dr. COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow the outdoor storage of impounded and accident vehicles and parking of tractors and trailers upon property located at 3659 Kennebec Drive, legally described as parts of Lots 1 and 2, Block 3, Cedar Industrial Park. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not Planning Report – Mark’s Towing November 27, 2018 Page 2 change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The property was platted in 1967. The building was constructed in 1978, and is approximately 3,500 s.f. In 1995, the City approved a CUP for outdoor storage of semi-trailers on the property, contained within the fenced area around the accessory building on the back portion of the lot. In 1998 a Conditional Use Permit was issued for an above ground fuel tank, which remains present on the property. A Conditional Use Permit was approved in 1995 allowing a telecommunications monopole in the northwest corner of the lot, and later amended in 1997 and 2010 allowing additional height up to 130 ft. A Variance allowing the taller tower height without collocation was also approved in 1997. Planning Report – Mark’s Towing November 27, 2018 Page 3 EXISTING CONDITIONS The property is developed with an approximately 3,500 sf building which previously housed a truck and repair shop. A chain link fence surrounds the site. The existing building and parking lot were constructed with development of the site. The building is connected to City sewer and water services. The majority of the site is comprised of paved parking lot, and there are some trees around the perimeter. The only drainage and utility easement is located along Kennebec Drive. The parking lot has two accesses onto Kennebec Drive. The parking lot is paved and partially surrounded with concrete curb and gutter. The majority of the site drains toward Kennebec Drive. SURROUNDING USES Surrounding properties contain industrial uses, and are zoned and guided Limited Industrial. To the west is the wastewater treatment plant. EVALUATION OF REQUEST Description of Proposal – The applicant is proposing to store towed vehicles, both passenger vehicles as well as tractors and trailers. Towed vehicles may be impounded, or were in an accident. In addition, the applicant proposes to store their own fleet of tractors and trailers. No changes are proposed to the building. Compatibility with Surrounding Area – The site is completely surrounded by property zoned I-1, Limited Industrial and guided IND, Limited Industrial and utilized for a variety of industrial uses including outdoor storage. The property historically has had outdoor storage of trucks and trailers present. Airport Noise Considerations – The property is located within the one-mile Zone 4 Buffer, within which industrial uses are considered compatible. Site Plan – The Site Plan shows vehicle storage along the south edge of the site, with tractor and trailer and flatbed trailer storage at the west end of the property. Access to the cell tower is maintained. Parking for the fleet vehicles is along the south side of the building, with a few employee parking stalls west of the building, and other employee parking along the front of the lot. A total of 15 employee parking stalls are provided. Planning Report – Mark’s Towing November 27, 2018 Page 4 A chain link fence with slats is present across the front of the property, fully enclosing the storage lot. A site visit showed storage of Polar Leasing trailers in the northeast corner of the lot. Mark’s Towing provides the towing services to move the freezer trailers to various locations as they are leased, and the trailers are stored on the site when not leased out. These trailers are not shown on the Site Plan. While behind the fence, these trailers are currently located in a front yard, which is not an acceptable outdoor storage location. Consequently, these trailers should be relocated to one of the acceptable storage area identified for trailer storage on the Site Plan, or be removed from the property. Code Requirements – In addition to the requirements for a conditional use permit listed above, City Code Section 11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage as follows: a. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. The storage area is enclosed with a chain link fence. b. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. The storage area is located in the side and rear yard. The pavement meets required setbacks, thus, items stored on the pavement satisfy the required setbacks. The Polar Leasing trailers currently in a front yard should be relocated to one of the acceptable storage area identified for trailer storage on the Site Plan, or be removed from the property. c. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The proposed outdoor storage is screened from Kennebec Drive by a 6 ft. chain link fence with slats. Sliding gates across the driveways provide security. d. The storage area shall not interfere with any pedestrian or vehicular movement. This standard appears to be satisfied. Vehicle storage along the south and west edges of the property. Driveways and circulation throughout the site are maintained. Planning Report – Mark’s Towing November 27, 2018 Page 5 e. The storage area shall not take up required parking spaces or landscaping areas. The proposal satisfies this standard. f. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposed storage area is surfaced with bituminous asphalt. Landscaping – There is little to no landscaping on the property. A Landscape Plan was part of the 1995 outdoor storage CUP, but appears not to have been implemented. That plan identified continuous shrub beds of lilac, amur maple, and two varieties of dogwood along the front of the property. Existing ash trees identified on the 1995 landscape plan are no longer present. Overhead utility lines across the front of the property may make installation of taller shade trees impractical. The applicant should provide a new Landscape Plan for approval by the City Planner prior to recording the Conditional Use Permit. The Landscape Plan should incorporate both trees and shrub beds in the 3’-4’ height range to achieve 75% screening from the public right-of-way. The Landscape Plan should be installed by June 1, 2019. In accordance with City Code, a landscape financial guarantee escrow of $7,500 should be provided prior to release of the CUP for recording. Access/Parking/Storage Area – With the exception of striping, no parking lot or access modifications are proposed. A six foot high chain link fence has been installed along the front of the parking lot. Sliding gates are located at each parking lot entrance, and the applicant should verify that the gates have Knox Box switches for public safety access acceptable to the Fire Marshal. The perimeter of outdoor storage areas have historically been constructed with concrete cub and gutter for drainage and containment purposes. Only a portion of the existing parking lot is surrounded with concrete curb and gutter. Some areas are lined with concrete jersey barriers, and other areas are just grass. The applicant should provide features around the perimeter of the parking lot for drainage and containment purposes in a manner acceptable to the City Engineer, and the applicant should obtain a grading permit or zoning permit prior to installing those features. Implementation of such features should be completed by August 1, 2019. Wetlands – Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Planning Report – Mark’s Towing November 27, 2018 Page 6 Stormwater Management/Water Quality – The applicant does not propose any new impervious surface. Therefore, stormwater quality requirements do not apply. Storm Drainage – It does not appear the parking lot currently has any storm sewer. All storm water sheet drains across the parking lot onto Kennebec Drive, where it ultimately drains into the public storm sewer system at Shawnee Road and is routed to the Minnesota River. No modifications to the storm sewer system are proposed. Utilities – The existing building is connected to City sewer and water main. No new connections to City services are proposed with this application. Easements/Right-of-way – Adequate right-of-way currently exists Kennebec Drive, and a drainage and utility easement is located along the east property line. No new easements are proposed. Financial Obligation – At this time, there are no pending assessments on the parcel. SUMMARY/CONCLUSION The proposed outdoor storage is consistent with the past use of the property, existing uses in the area and the standards for outdoor storage found in the City Code. The applicant has added security fencing and gates to the site, and the conditions of approval require additional site improvements for storm drainage, spill containment, and landscaping. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow the outdoor storage of impounded and accident vehicles and parking of tractors and trailers upon property located at 3659 Kennebec Drive. If approved the following conditions shall apply: 1. This Conditional Use Permit shall be recorded with the Dakota County Recorder’s office within 60 days of approval by the City Council, with the following exhibits: • Site Plan dated October 22, 2018 2. This Conditional Use Permit shall replace the 1995 Conditional Use Permit for outdoor storage on the property. 3. Outdoor storage shall be conducted consistent with the items, quantities and areas shown on the approved Site Plan. Planning Report – Mark’s Towing November 27, 2018 Page 7 4. Impounded vehicles shall be stored on site for no longer than 90 days. 5. The Polar Leasing trailers currently in a front yard shall be relocated to one of the acceptable storage areas identified for trailer storage on the Site Plan, or be removed from the property by December 31, 2018. 6. A new Landscape Plan shall be provided for approval by the City Planner prior to recording the Conditional Use Permit. The Landscape Plan shall incorporate both trees and shrubs in the 3’-4’ height range to achieve 75% screening from the public right-of- way. The Landscape Plan shall be implemented and plants installed by June 1, 2019. 7. In accordance with City Code, a landscape financial guarantee escrow of $7,500 shall be provided prior to release of the CUP for recording. 8. Landscaped areas shall be properly maintained per City Code standards. 9. Prior to recording the CUP, the applicant shall verify that the gates have KNOX padlocks or switches for public safety access acceptable to the Fire Marshal. 10. The applicant shall provide features around the perimeter of the parking lot for drainage and containment purposes in a manner acceptable to the City Engineer, and the applicant shall obtain a Grading Permit or Zoning Permit prior to installing those features. Implementation of such features shall be completed by August 1, 2019. 11. Drive aisle widths throughout the site shall be maintained at minimum 24’ width. 12. A Spill & Response Plan in a form acceptable to the Water Resources Manager staff shall be provided prior to recording the Conditional Use Permit. 13. Relative to the above ground fuel tank, vehicle impact protection must be provided in a form acceptable to the Fire Marshal, and the applicant shall provide documentation to prove that the tanks are double walled, or spill containment system constructed that is acceptable to the Fire Marshal and Water Resources Manager. 14. All parking and storage areas shall be properly maintained to prevent deterioration in a manner acceptable to the City Engineer. S TATE T.H . N O . 13SILVER BELL ROADYANKEEDRIVECEDARGROVEPKWYGOLD TRAIL TURQUOISEPTMONTICELLO AVE BLACKHAWKROAD CINNABAR DRPALISADE CR GOLD TRAIL ASHBURY ROAD BROWNBEARTRAILT U R Q U O IS E T R A I L MONTEREY LANE TURQUOISE CIRC OC H R ANETESSERACT PLSTATETRUNKHIGHWAYNO.13KENNEBECDRIVECALCITE DRROBIN LANE COCHRANE AVESILVER BELL CRN IC O L S R O A D KYLLO LANE PERIDOTPATHCINNABAR CTKENNEBECDRIVE BLACKHAWK ROADRIV V L Y W A YWUTH ERING HEIGHTS RDCEDARGROVEPKWYLODESTONELN.SERPENTINEDRDAVENPORT AVE TURQUOISE TRAILHEATHERDRRED F OX LN ALDER LANERAHNROADPLANTROADPUMICE L NGOLD CT SERPENTINE CRC OUNTRY CREEKWAYPALISADE PT C O M AN C HE R O AD DOLOMITEDRSILVER BELL ROAD EAGANOUTLETSPKW YRIVERT O NAV E CINNABAR DRIVESILVER BELL ROAD SE N ECAROADCREST RIDGE LANE CINNABAR DR B E R Y L R O AD BURGUNDY DRPUMICE CTG O L D T R A IL BLACKHAWK ROADPALI SADEWAYYANKEEDOODLEROAD BLUECROSSROADWILLOWWAYSHAWNEEROAD BLACKHAWK CR SILVER B ELL RD LAUREL CTSTATETRUNKHIGHWAYNO.13LODESTONE CIR.PALISADE WAYKENNEBEC DRIVECEDAR GROVE PKWYEAGAN OUTLETS PKWYNICOLS RD/CEDAR GROVE BLVDSky Hill Park PeridotPathPark WoodhavenPark Fort SnellingState Park BridgeviewPark Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Mark's TowingRequest: Conditional Use PermitCase No.: 17-CU-10-10-18Subject Site Kennebec DriveShawnee RoadKennebec Drive150 075 Feet ´This map is for reference use only. This is not a survey and is not indtended to be used as one. Aerial photo-Fall-2017 Project: Mark's Towing - 3659 K ennebec DrRequest: Conditional U se Permit Case N o.: 17-CU-10-10-18 f INN N ih I 1 11 toy 4S?r~'°gy~7 ``mss s} ~f ~:T i". ~;1~. w "<i~~.sr4 tip`+ t~j,~' a t t...u ~ r"3659 Kennebec Dr.1995 CUP Landscape Plan Agenda Information Memo December 4, 2018, Eagan City Council Meeting NEW BUSINESS B. Interim Use Permit – Country Inn & Suites Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) an Interim Use Permit for five years to allow off-site hotel/airport parking on Lot 1, Block 1, Blue Ridge 3rd Addition subject to the conditions in the staff report. Required Vote For Approval: Majority of Councilmembers present Facts: The applicant is requesting approval of an Interim Use Permit with a five-year term to allow off-site hotel/airport parking at 2900 Lone Oak Parkway. The subject parking lot is related to the 92,500 square foot office/showroom building constructed in 1987 at 2900 Lone Oak Parkway with the original platting of the Blue Ridge First Addition. The lot was constructed in 1994 to meet parking demand of former tenant but as subsequently been unused and neglected in terms of surface maintenance and landscaping. An application for a Planned Development Amendment to allow a four-story hotel on the subject site was submitted in 2016. As part of staff’s analysis of the request, it was discovered that an illegal airport park & fly operation was occurring on the site being operated by Country Inn and Suites. On July 31, 2017, the Eagan City Council approved a Planned Development Amendment for a Country Inn and Suites hotel expansion that consisted of 55 new rooms, an 87- person capacity conference area and a restaurant. 65 proposed parking stalls were contingent on the restaurant being built. The City received a formal withdrawal letter from the hotel owner dated August 16, 2018, indicating they were not proceeding with the approved addition and are looking at different opportunities for the property. City staff has concerns regarding precedent set by the approval of this IUP request. Other property owners may wish to utilize off-site outdoor storage and choose to submit similar IUP requests in the future. Ten other Eagan hotels offer park-sleep-fly airport parking opportunities and each manages the parking on the hotel site. In order to remain competitive, those hotels may choose to secure off-site parking for their park-sleep-fly operations. The Advisory Planning Commission held a public hearing on the proposal at their November 27, 2018 meeting, and recommended denial. Issues: The Advisory Planning Commission expressed concerns about the interim use that included: The precedent it might set for other hoteliers or other businesses The proposed term length The remote location versus the vacant property east of the hotel on Holiday Lane 60-Day Agency Action Deadline: December 30, 2018 Attachments: (4) NBB-1 Location Map NBB-2 Draft November 27, 2018 APC Meeting Minutes NBB-3 Planning Report NBB-4 Report Exhibits AMES CROSSING RDLUNAR LANEC.S.A.H. NO. 26 (LONE OAK RD.)MI K E C O LLIN S D R GRAND OAK CIR W STATETRUNKHWY.NO.149LOUIS LANEL O N E OAKPARKWAY STATETRUNK HWY.NO.55 VIKINGS PA R K W AYLON E O A K P A R K W AY RITA CT COURTHOUSE LNBLUEGENTIANRD RANDOMRDLONE OAK DRIVE STATE TRUNK HWY. NO. 55 JOYCE CTC O MME R S D R HOLIDAY LNWATERS R D APOLLO ROAD S T A T E T R U N K H W Y. N O. 1 4 9HOLIDAY LNGRAND OAK CIR EVIKIN G S P A R K W A Y LONEOAKPARKWAYO 'N E I L L D R S T A T E T R U N K H WY . N O. 1 4 9 BLUE GENTIAN RD APOLLO ROAD FUTUREPARK Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yankee Doodle Rd Lone Oak Rd Map Area Extent Country Inn and Suites Project Name: Country Inn and Suites Off-Site ParkingRequest: Interim Use PermitCase No.: 02-IN-02-10-18 Subject Site Advisory Planning Commission November 27, 2018 Page 4 of 8 B. Country Inn Suites Park & Fly Applicant Name: Brett Rose, Country Inn and Suites Location: 2900 Lone Oak Parkway; Lot 1, Block 1, Blue Ridge 3rd Addition Application: Interim Use Permit An Interim Use Permit to allow off-site parking associated with a hotel park, sleep and fly operation. File Number: 02-IN-02-10-18 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated November 15, 2018. Member Goff asked if the vehicles parked on the site in the aerial photograph Brett Rose, applicant, stated the subject lot was vacant and not being otherwise used by the office/showroom building on the site. He went on to say that allowing the park and fly use allowed Country Inn and Suites to book almost 6,000 additional room nights in 2017 from one website alone. He opined that those guests benefitted Eagan by shopping, dining and buying gasoline. Member Sagstetter asked if Country Inn and Suites intends to develop the site adjacent to the hotel. Mr. Rose said they do and that they are currently working with a restaurant broker in order to bring the development plan back for approval. Member Vanderpoel asked if the expansion plan would provide enough parking to eliminate the need to lease off-site parking spaces. Mr. Rose stated that was correct and the IUP request was necessary to cover the time period needed to complete construction of the addition on Holiday Lane. Member Jensen also noted on the aerial photograph that while the satellite parking lot was nearly full, the hotel site had many available parking spaces. He asked if that was typical. Mr. Rose stated it depended on the time of the year. He went on to say the average vehicle stay for a park and fly guest was just under 10 days. Member Vanderpoel clarified that all park and fly guest vehicles are stored at the remote site. Mr. Rose stated that that is the case because those vehicles are parked long-term. Advisory Planning Commission November 27, 2018 Page 5 of 8 Chair Vanderpoel opened the public hearing. There being no public comment, Chair Vanderpoel closed the public hearing and turned the discussion back to the Commission. Member Sagstetter stated his primary concern is the IUP is kind of an end-around to avoid the City Code standard of requiring storage to be associated with an owner/tenant of the subject site. He went on to say that it appears to him that it may make more sense to utilize the vacant property east of the hotel in an interim way while the hotel expansion is realized. Member Torres concurred with Member Sagstetter and the concerns with the use raised in the staff report. Member Whisnant stated her concern that the IUP would set a precedent that may be attractive to other hoteliers in town. Member Heckmann stated her agreement with the comments by other members, concern with the lack of security at the subject site and that she would not be supportive of the request. Member Torres added that the timeline for the hotel expansion versus the proposed term of the IUP shared by Mr. Rose appears to be inconsistent by a couple years for zoning approvals and construction. Member Goff stated that he is not sure if there is a better use for the space at this time as it is designed to be used as a parking lot and although the requested term of the IUP is longer than he would like. He stated he did not believe other hotels would seek out this type of use and that he would be supportive of the request for a shorter period of time. Member Jensen stated he shared similar concerns with other members. He went on to say that he realizes there is an interim period before the Country Inn and Suites expansion would be complete. He said he is worried about the precedent but at the same time the subject site is underutilized but there are parking spots available at the hotel site. He said the City would want to encourage the expansion of the hotel site but he may be supportive of a shorter IUP term in the 1-2 year range. Member Vanderpoel stated she has concerns with the proposed length of time for this much off-site parking and that she believes a better solution is the expansion of the Country Inn and Suites site to allow the park and fly use to be contained on site like the other Eagan hoteliers. Member Sagstetter moved, Member Goff seconded a motion to recommend approval, subject to the following conditions: 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City, and proof of recording shall be submitted to the City. Advisory Planning Commission November 27, 2018 Page 6 of 8 2. The permit shall terminate on the earliest of the following: December 4, 2023 or; the date a Certificate of Occupancy is issued for an expansion associated with hotel located at 3035 Holiday Lane. 3. Off-site parking shall be limited to designated spaces within the 221-space parking lot located south of the main parking area and building associated with 2900 Lone Oak Parkway. No parking is allowed within the perimeter parking areas of the existing building site or in any public right-of-way, on private streets or drive aisles. 4. The off-site parking shall be limited to the park-sleep-fly operation of the hotel located at 3035 Holiday Lane. Park and airport shuttle service without hotel stay shall be prohibited. 5. Landscaping within the parking islands shall be brought into compliance with City Code requirements. 6. All parking areas shall be resurfaced and brought into compliance with maintenance requirements in the City Code no later than October 1, 2019. Drainage, lighting, and landscaping shall be properly maintained. 7. The Interim Use Permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The Interim Use Permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. A vote was taken. All voted against. Motion failed 0-7. Member Sagstetter moved, member Heckman seconded a motion to recommend denial for the reasons discussed by the Commission. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 15, 2018 CASE: 01-IN-02-10-18 APPLICANT: Country Inn and Suites HEARING DATE: November 27. 2018 PROPERTY OWNER: Lone Oak, LCC APPLICATION DATE: October 17, 2018 REQUEST: Interim Use Permit PREPARED BY: Erik Slettedahl LOCATION: 2900 Lone Oak Parkway COMPREHENSIVE PLAN: BP, Business Park ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of an Interim Use Permit to allow off-site hotel/airport parking at 2900 Lone Oak Parkway, legally described as Lot 1, Block 1, Blue Ridge 3rd Addition and located in the South half of Section 1. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50 Subdivision 6C states: The Council may issue interim use permits for an interim use of property if: 1. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the bulk and performance standards of the zoning regulations herein; 2. The date or event that will terminate the use can be identified with certainty; 3. Permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and 4. The user agrees to any conditions that the Council deems appropriate for permission of the use; and Planning Report – Country Inn & Suites IUP November 27, 2018 Page 2 5. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. 6. The city determines that the property is in compliance with City Code. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require Planning Report – Country Inn & Suites IUP November 27, 2018 Page 3 such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The subject property comprises a portion of the 458 acre “Laukka-Beck” Planned Development located in the northeast corner of the City. Originally approved in the spring of 1985, the Planned Development called for establishment of office/retail, office retail/showroom, and research development uses throughout the site. The subject parking lot is related to the 92,500 square foot office/showroom building constructed in 1987 at 2900 Lone Oak Parkway with the original platting of the Blue Ridge First Addition. That portion of the site was originally designed as a future expansion area for 2915 Waters Road when the 52,000 square foot office/showroom building was built in 1989. However, Northwest Airlines occupied the northern building and modified the internal use to mostly office space generating the need for additional employee parking. The two lots were replatted in 1994 and what was the expansion area for 2915 Waters Road became part of 2900 Lone Oak Parkway and was converted to additional parking for NWA employees. An application for a Planned Development Amendment to allow a four-story hotel on the subject site was submitted in 2016. As part of staff’s analysis of the request, it was discovered that an illegal airport park & fly operation was occurring on the site being operated by Country Inn and Suites. The City Code does not allow independent parking/storage as a land use. On October 18, 2016, the City Council continued the item to a later date to allow the applicant to address parking concerns and submit a revised parking plan; ultimately, the applicant withdrew the application. The applicant and property owner were informed that off-site storage/parking was not allowed. On July 31, 2017, the Eagan City Council approved a Planned Development Amendment for a Country Inn and Suites hotel expansion on 3 acres adjacent to the hotel at 3035 Holiday Lane. The proposed expansion consisted of 55 new rooms, an 87-person capacity conference area and a restaurant. The proposal provided significantly more parking than the City Code required. The applicant indicated that the additional amount of parking was needed due to their expected parking demand for the existing and new conference space and the sleep & fly component of their business plan. The City Council approved the PD Amendment minus 65 of the parking stalls that were contingent on the restaurant being built. Ultimately, the Final Planned Development Agreement was never executed and on August 16, 2018, the owner of the Country Inn and Suites formally withdrew the request to “look at different opportunities for the property”. In June 2018, the Country Inn and Suites off-site park and fly parking was still occurring at 2900 Lone Oak Parkway. A Code Enforcement action was taken requiring the property owner to Planning Report – Country Inn & Suites IUP November 27, 2018 Page 4 discontinue all off-site parking. The site was brought into compliance with the City Code and has remained in compliance since that time. EXISTING CONDITIONS The property at 2900 Lone Oak Parkway contains the 91,600 square foot, Waters I office/showroom building and a total of 528 parking spaces. The parking area added to accommodate NWA employees contains 221 parking stalls and is the subject of this IUP application. This parking area does not appear to be currently used by any of the existing tenants. The subject parking lot was constructed with bituminous pavement and concrete curb and gutter and contains light poles approximately every ten stalls. The lot has been neglected in terms of maintenance as the landscape islands contain only dirt and weeds, some potholes exist and it has not been sealed or overlaid and striping for the stalls could use a freshening up. The parking stall widths are striped at 9’, similar to the stall widths associated with the primary parking area. EVALUATION OF REQUEST Proposal – The applicant is requesting an Interim Use Permit with a 5-year term to allow off-site parking at the subject site associated with a park-sleep-fly service offered by the Country Inn and Suites hotel at 3035 Holiday Lane. The proposed off-site parking location is located .3 miles (1.2 miles driving distance) from the primary (hotel) site and is significantly larger than the primary (hotel) parking area. According to the applicant, their business model requires a guest to spend at least one night at the hotel either at the front or back end of their trip. Upon arrival, the guest would follow the shuttle to the parking lot and then the shuttle will bring them directly back to the hotel. The shuttle would run on the hour from 7:00 PM until 12:00 AM. The existing Country Inn and Suites hotel contains 78 rooms and provides 88 parking spaces, meeting the City Code requirements for hotel parking. According to the applicant, during peak times, demand impacts their existing parking lot, which is made worse during winter months when snow storage becomes an issue. This requires additional parking for the hotel to operate the park-sleep-fly service. The applicant states the hotel operated the off-site parking activity on the subject site from 2016 through approximately July 2018 which has allowed them to accommodate over 15,000 guests and, in 2017 alone, allowed them to accommodate at least 5,256 additional room nights due to the park and fly operation. The applicant also provided information from the Eagan Convention and Visitors Bureau (ECVB) that this has had a positive impact on the local economy, generating an estimated $925,000 in additional spending in the city. The ECVB states there are 10 other Planning Report – Country Inn & Suites IUP November 27, 2018 Page 5 Eagan hotels that also offer a sleep and fly package. It appears the other 10 sleep and fly hotels manage the operation on site as the City is not aware of any other hotels utilizing off-site parking. The applicant is not proposing any changes to the existing parking lot. The applicant states the parking lot will not be signed and that they have not experienced security issues with past use but will add security personnel if necessary. Term The applicant is requesting a 5-year term for the Interim Use Permit or until an addition to the existing Country Inn and Suites hotel is completed, whichever comes first. As mentioned earlier, the City received a formal withdrawal letter from the hotel owner dated August 16, 2018, indicating they were not proceeding with the approved addition and are looking at different opportunities for the property. Parking Analysis The proposed off-site parking area contains 221 parking spaces and is associated with the 91,600 square foot office/showroom building at 2900 Lone Oak Parkway (Waters I). The Waters I building has an additional 307 parking spaces located around the horseshoe shaped building. Typical office/showroom buildings are designed to offer flexible tenant spaces allowing for varying ratios of office to warehouse space. Therefore, parking demand will vary based on tenant mix. According to the property management company, the Waters I building is fully leased. With the 2016 La Quinta hotel development proposal, the existing tenant mix was 70% office/30% warehouse, requiring 378 parking stalls based on City Code standards. The management company provided a current tenant map and an estimated actual employment count showing there are approximately 200 employees on-site, leaving an additional 100+ open spaces, not including the 221 parking spaces added for NWA. The largest employers are located on the south and west side of the building nearest the proposed off-site parking location, and recent aerial photos show the parking lot in that location as relatively full. However, it appears the subject lot has remained unused. Storm Drainage – The southern parking lot has an existing storm sewer system that runs through the property and ultimately flows into City Pond FP-7 (as designated in the City Storm Water Management Plan – 2007) located approximately 900 feet to the southeast. No changes to the storm sewer system are proposed. Wetlands - Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Stormwater Management/Water Quality – The applicant does not propose any new impervious surface. Therefore, stormwater quality requirements do not apply. Planning Report – Country Inn & Suites IUP November 27, 2018 Page 6 Streets/Access/Transportation – Access to off-site parking area is from Waters Road through the parking lot serving the office/showroom building. No access modifications are proposed. Financial Obligation - At this time, there are no pending assessments on the property. SUMMARY/CONCLUSION The applicant is requesting an Interim Use Permit with a maximum 5-year term to allow off-site parking at 2900 Lone Oak Parkway to accommodate a park-sleep-fly operation for the Country Inn and Suites hotel at 3035 Holiday Lane. The Interim Use Permit would allow the applicant to reestablish the off-site parking that operated without zoning approval from 2016 to 2018. The applicant believes the off-site parking is needed as demand impacts their guest parking. The applicant is not proposing any changes to the subject parking area. It does not appear the proposed off-site parking will impact the parking demand of the office/showroom site as the current tenant mix appears to be in balance with parking need. City staff has concerns regarding precedent set by the approval of this IUP request. The City Code limits outdoor storage to certain Zoning Districts and allows storage only by a tenant/occupant of the building on the site where the storage is located. Other property owners may wish to utilize off-site outdoor storage and choose to submit similar IUP requests in the future. Ten other Eagan hotels offer park-sleep-fly airport parking opportunities and each manages the parking on the hotel site. In order to remain competitive, those hotels may choose to secure off- site parking for their park-sleep-fly operations. The City encourages tax-base supportive development on under-utilized parcels. Off-site storage does not contribute to the tax base and is a disincentive to additional development. ACTION TO BE CONSIDERED To recommend approval of an Interim Use Permit to allow off-site parking at 2900 Lone Oak Parkway. If approved, the following conditions shall apply: 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City, and proof of recording shall be submitted to the City. 2. The permit shall terminate on the earliest of the following: December 4, 2023 or; the date a Certificate of Occupancy is issued for an expansion associated with hotel located at 3035 Holiday Lane. 3. Off-site parking shall be limited to designated spaces within the 221-space parking lot located south of the main parking area and building associated with 2900 Lone Oak Planning Report – Country Inn & Suites IUP November 27, 2018 Page 7 Parkway. No parking is allowed within the perimeter parking areas of the existing building site or in any public right-of-way, on private streets or drive aisles. 4. The off-site parking shall be limited to the park-sleep-fly operation of the hotel located at 3035 Holiday Lane. Park and airport shuttle service without hotel stay shall be prohibited. 5. Landscaping within the parking islands shall be brought into compliance with City Code requirements. 6. All parking areas shall be resurfaced and brought into compliance with maintenance requirements in the City Code no later than October 1, 2019. Drainage, lighting, and landscaping shall be properly maintained. 7. The Interim Use Permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The Interim Use Permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. AMES CROSSING RDLUNAR LANEC.S.A.H. NO. 26 (LONE OAK RD.)MI K E C O LLIN S D R GRAND OAK CIR W STATETRUNKHWY.NO.149LOUIS LANEL O N E OAKPARKWAY STATETRUNK HWY.NO.55 VIKINGS PA R K W AYLON E O A K P A R K W AY RITA CT COURTHOUSE LNBLUEGENTIANRD RANDOMRDLONE OAK DRIVE STATE TRUNK HWY. NO. 55 JOYCE CTC O MME R S D R HOLIDAY LNWATERS R D APOLLO ROAD S T A T E T R U N K H W Y. N O. 1 4 9HOLIDAY LNGRAND OAK CIR EVIKIN G S P A R K W A Y LONEOAKPARKWAYO 'N E I L L D R S T A T E T R U N K H WY . N O. 1 4 9 BLUE GENTIAN RD APOLLO ROAD FUTUREPARK Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yankee Doodle Rd Lone Oak Rd Map Area Extent Country Inn and Suites Project Name: Country Inn and Suites Off-Site ParkingRequest: Interim Use PermitCase No.: 02-IN-02-10-18 Subject Site HWY 149 Dodd RoadH W Y 55 H W Y 55 H W Y 55 H W Y 55 HWY 149 Dodd RoadH W Y 55 L o n e O ak P k w y Waters Road Lone Oak ParkwayLone Oak DriveLone Oak Dr i veLone Oak Pkwy 200 0100 Feet ´This map is for reference use only. This is not a survey and is not indtended to be used as one. Aerial photo-Fall-2017 Project: Country Inn and Suites-ParkingRequest: Interim Use Permit Case No.: 02-IN-02-10-18 H WY 5 5HWY149DoddRoadCO. R D . 2 6 L o n e O a k R o a d H WY 5 5 C O . R D . 2 6 L o n e O a k R o a d H WY 5 5 H W Y 55 H WY 5 5 H WY 5 5 HWY 55 H WY 5 5 H W Y 5 5HWY149DoddRoad CO. RD. 26 Lone Oak Road Lone Oak Drive Wa t e r s R o a d Courthouse LaneHoliday LaneCommers DriveCo m m ers Drive L o n e O ak Drive 350 0175 Feet ´This map is for reference use only. This is not a survey and is not indtended to be used as one. Aerial photo-Fall-2017 Project: Country Inn and Suites-ParkingRequest: Interim Use Permit Case No.: 02-IN-02-10-18 PROPOSED PARKING AREA221 PARKING STALLSEXISTING OFFICE/SHOWROOM91,600 SF307 PARKING STALLS To whom it may concern; This letter is in regards to our requests for an interim use permit. We are requesting a permit for the length of five years or until our addition using Oakview Center 2nd Addition which is 2.95 acres right next door to our hotel is approved and completed whichever comes first. Our business model for the past year that we had done park sleep and fly has allowed us to accommodate over 15,000 different guests was the guest would spend at least one night at the hotel either before they left for their trip or when they would return. However guests would often stay at both ends of their trips. The way we have done this is by offering a different and better service than our surrounding cities and hotels. For example our neighboring EZ Air Park offers guest park and fly were a guest would only park their car and then be shuttle to and from the airport which only benefits them and their customers. Whereas our hotel benefits not only us and our guests it benefits the city as a whole. Most of our guests that spend the night our either couples or families of four; you can’t spend the night without needing to eat and that means that those 15,000+ people our eating dinner at one of our local Eagan restaurants which provides greater tax benefits to the city. If our guests have an afternoon return then they will more than likely be eating lunch at one of Eagan restaurants which will provide greater tax benefits to the city. In 2017 thanks to our Park Sleep Fly business model our hotel was able to accommodate 5,256 room nights. According to Brent Cory President of Eagan Convention and Visitors Bureau this had a positive financial effect on Eagan. This trickledown economics comes out to the tune of $925,056 that are park sleep and fly has contributed to the city according to Mr. Cory. One of the key elements that differentiates us from all else is our proximity to Vikings Lake we are thee closet hotel to the new Minnesota Vikings Headquarters and this draws a lot of people to not only our hotel but to the area as well. During peak times this impact our parking lot very heavily and make it hard to park any additional cars. Also with Minnesota winters and plowing snow the hotel will lose spaces requiring need for additional parking spaces for the hotel to do park sleep and fly. The people who will be utilizing our Park Sleep and Fly program are people who live in the Twin Cities, people who live in Northern as well as Southern Minnesota. It will also service people coming from as far away as the Dakota, Wisconsin, Iowa, and even Michigan. The guests will follow our shuttle to the lot to the every hour on the hour from 7pm until midnight and then the shuttle will bring them directly back to the hotel. There will be no signage for the lot as we do not plan on drawing any un wanted attention to the lot. There is not gate. However there are cameras on the building. We have used this lot for over a year and have never had any safety, security or public risk issues but if the city so desires the hotel will be more than happy to oblige and hire security personnel. A large portion of this building is unused and another large portion is just warehouse and that is why this parking lot has sat empty for a number of years and the owner has no use for it. All that will be parked will be guests vehicles that leave while on their vacation.