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01/15/2019 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING JANUARY 15, 2019 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE Resolution to accept donations from T & K Restaurant Franchise Group, Inc., Target Corporation, Walmart Community Grants and Eagan Fun Fest Committee F. APPROVE Temporary On-Sale Liquor Licenses and waive the license fees for Art Works Eagan on Feb. 8, 2019; March 16, 2019; April 20, 2019; and June 2, 2019 at 3795 Pilot Knob Road G. APPROVE Final Payment, Contract 18-08, Pond Improvement Projects H. APPROVE Plans and Specifications for Contract 19-05, Project 1323 - Pond DP-3 Improvements, and Authorize Advertisement for a Bid Opening I. RECEIVE Draft Feasibility Report for Street & Utilities Improvements Project 1310, Surrey Heights Drive, and Schedule Public Hearing for February 19, 2019 J. RECEIVE Draft Feasibility Report for Street & Utilities Rehabilitation Project 1311, Donald Avenue, and Schedule Public Hearing for February 19, 2019 K. AUTHORIZE Request for Proposals for Technical Specialty Services, Erosion and Sediment Control L. APPROVE Extension of approval for a Variance located at 3640 Elrene Road M. Item removed N. APPROVE Contract 18-02, Lexington Diffley Skate Park O. APPROVE Plans and Specifications for Project 19-08, Trapp Farm Park Building Construction and Related Site Work and Authorize the Advertisement for Bids V. PUBLIC HEARINGS A. APPROVE Street Improvement Project 1315, Woodgate 3rd/ Tiberon/ Mallard Park 3rd Additions B. APPROVE Street Improvement Project 1316, Pinetree Pass 2nd & 4th C. APPROVE Street Improvement Project 1317, Gardenwood Ponds 4th D. APPROVE Street Improvement Project 1318, Oak Pond Hills 1st & 2nd E. APPROVE Street Improvement Project 1319, Majestic Oaks 1st - 3rd F. APPROVE Street Improvement Project 1320, Southern Lakes West VI. 2019 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS VII. OLD BUSINESS VIII. NEW BUSINESS IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. Approve EDA Minutes D. EDA ORGANIZATIONAL BUSINESS 1. Election of Officers 2. 2019 Meeting Schedule 3. Single Action of EDA and Council Resolutions E. OLD BUSINESS F. NEW BUSINESS G. OTHER BUSINESS H. ADJOURN XI. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XII. VISITORS TO BE HEARD (for those persons not on the agenda) XIII. ADJOURNMENT Memo To: Honorable Mayor and City Council Members From: City Administrator Osberg Date: January 11, 2019 Subject: Agenda Information for January 15, 2019 City Council Meeting ADOPT AGENDA After approval is given to the January 15, 2019 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of January 2, 2019 regular City Council meeting, as presented or modified. Attachments: (1) CA-1 January 2, 2019 City Council Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JANUARY 2, 2019 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmember Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Wednesday, January 2, 2019 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Parks and Recreation Director Pimental, Community Development Director Hutmacher, City Planner Ridley, Finance Director Pepper, Fire Chief Scott, Lieutenant Speakman, City Clerk Scipioni, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATION Oath of Office for Mayor Mike Maguire, Council Member Paul Bakken and Council Member Gary Hansen City Clerk Scipioni administered the Oath of Office to Mayor Maguire, Councilmember Bakken and Councilmember Hansen who were re-elected to four-year terms. Recognize the Retirement of Bob Brown, Park Maintenance Worker for his 20 years of work with the City of Eagan Parks and Recreation Director Pimental recognized the retirement of Bob Brown, Park Maintenance Worker, for his 20 years of service to the Eagan community. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the consent agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of December 11, 2018 Special City Council minutes, and December 18, 2018 regular City Council meeting, as presented or modified. B. Personnel Items: 1. It was recommended to provide to City Councilmembers the same health insurance benefits that are offered to full-time City employees, effective January 1, 2019, and to approve the 2019 budget amendment of $5,900 for such health insurance benefits. City Council Meeting Minutes January 2, 2019 2 page 2. It was recommended to authorize the hiring of Joe Ellickson for the position of Communications and Engagement Director. C. It was recommended to ratify the check register dated December 14 and 21, 2018. D. It was recommended to approve the ordinary and customary contracts with United Business Mail, LeadsOnline LLC, Starry Electric, Inc., and Electric Systems of Anoka. E. It was recommended to adopt a resolution accepting a $1,000 cash donation from Patricia Judge in honor of her late husband Gregg and direct the funds to revenue account number 1102.2862 for accounting purposes. F. It was recommended to approve Change Order #6 for Project 18-06, Police Department and City Hall Renovation. G. It was recommended to authorize submittal of the City’s Fiscal Year 2019 Community Development Block Grant (CDBG) application and adopt a resolution approving the funding application request. H. It was recommended to approve an On-Sale Liquor and Sunday License for Cielito Lindo Restaurant, LLP doing business as Cielito Lindo, located at 1891 Silver Bell Road, Suite 1200. I. It was recommended to receive the draft Feasibility Report for Project 1307 (Lone Oak Circle – Street Improvements) and schedule a public hearing to be held on February 5, 2019. J. It was recommended to receive the draft Feasibility Report for Project 1308 (Poppler Lane – Street Improvements) and schedule a public hearing to be held on February 5, 2019. K. It was recommended to receive the draft Feasibility Report for Project 1309 (Country Home Heights – Street Improvements) and schedule a public hearing to be held on February 5, 2019. L. It was recommended to receive the draft Feasibility Report for Project 1312 (Ridgeview Acres/Jon Croft Acres – Street Improvements) and schedule a public hearing to be held on February 5, 2019. M. It was recommended to receive the draft Feasibility Report for Project 1313 Old Sibley Highway – Street Improvements) and schedule a public hearing to be held on February 5, 2019. N. It was recommended to receive the draft Feasibility Report for Project 1314 Meadowland 1st Addition – Street Improvements) and schedule a public hearing to be held on February 5, 2019. O. It was recommended to approve the recommendations of the Public Works Committee regarding various appeals to the Water Meter Replacement/Repair (R/R) Program (City Code 3.05) surcharges for the identified properties in accordance with the related City Ordinance. P. It was recommended to approve an amendment to the Fee Schedule Appendix for the current Consulting Engineering Contracts for services to be provided in 2019. Q. It was recommended to approve a temporary On-Sale Liquor license and waive the license fee for Trinity School at River Ridge on February 2, 2019 at 601 River Ridge Parkway. R. It was recommended to authorize a Letter in Opposition to proposed State Environmental Quality Board (EQB) rules change. S. It was recommended to approve a Planned Development Amendment to allow modifications to the approved exterior architecture of the Eagan Promenade Planned Development for the parcel located at 3380 Denmark Avenue. PUBLIC HEARINGS There were no public hearings to be heard. City Council Meeting Minutes January 2, 2019 3 page OLD BUSINESS There was no old business to be heard. NEW BUSINESS Purchase Agreement for the Sale of Lot 1, Block 1, Yankee Plaza 2nd Addition Located southeast of Duckwood Drive and Federal Drive City Administrator Osberg introduced the item noting in 2010 the City acquired right-of-way for the extension of Duckwood Drive and a bridge over Interstate 35E. The action before the Council is to consider approval of a purchase agreement for the sale of Lot 1, Block 1, Yankee Plaza 2nd Addition located southeast of Duckwood Drive and Federal Drive. Community Development Director Hutmacher gave a staff report and provided a site map. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Purchase Agreement for the sale of Lot 1, Block 1, Yankee Plaza 2nd Addition located southeast of Duckwood Drive and Federal Drive. Aye: 5 Nay: 0 Planned Development Amendment – The House Church City Administrator Osberg introduced the item noting the property is part of the Mission Hills Planned Development and contains a 15,530 sf church which was constructed in 1986. The proposal before the Council is consideration of a Planned Development Amendment to allow expansion of a church. City Planner Ridley gave a staff report and provided a site map. The applicant was present and available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve a Planned Development Amendment to allow expansion of a church upon property located at 2024 Rahn Way, subject to the following conditions: Aye: 5 Nay: 0 1. A Planned Development Amendment Agreement shall be executed, in a form acceptable to the City Attorney, and recorded against the property with the Dakota County Recorder’s office. The Agreement shall include the following exhibits: • Site Plan • Building Elevations Plan • Landscape Plan • Site Lighting Plan City Council Meeting Minutes January 2, 2019 4 page • Signage Plan 2. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 3. The trash enclosure shall be a minimum of six feet in height. 4. Screening of rooftop mechanical units shall be provided in accordance with City Code Sec. 11.70, Subd. 21 .D.12 including: a. A parapet wall at least 30” in height b. A physical screen around individual mechanical units c. Placement of rooftop equipment at least 20 feet from the edge of the building 5. The Building Elevation drawings shall be modified to add some visual relief/interest along the south and east elevations. 6. A revised Site Lighting Plan shall be provided for the Planned Development Agreement that achieves a minimum 0.5 fc throughout the parking lots and includes an average to minimum ratio of not more than 4.0 fc. 7. Prior to issuance of a Building Permit, the applicant shall ensure that the proposed landscape plan does not interfere with site lighting. 8. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 9. This development shall meet the City’s Post Construction Stormwater Management Requirements (City Code 4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1” Volume Control of the site’s proposed impervious surface area and any other disturbed soils that are not remediated following an approved Soil Management Strategy. 10. Prior to receiving City approval to permit land disturbing activity, the property owner shall provide detailed Soil Management Strategies in the plan set for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation, sod, permanent seeding or plant materials, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non-compacted soil conditions in the top 12” of soil with greater than 5% soil organic matter content and less than 200 psi of soil compaction in the top 12” of topsoil, to comply with City Volume Control requirements. These graphical details and notes on soil protection/restoration shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.) and shall specify estimated quantities of soil ripping area and volume of compost to be imported and incorporated. Prior to receiving a Certificate of Occupancy for any affected construction, Soil Management Strategy implementation documentation (e.g. haul tickets, representative on-site soil samples, compact testing and soil organic content test results) shall be provided to City Water Resources staff to verify approved soil management strategy compliance. 11. Prior to receiving City approval to permit land disturbing activity, based on the applicant’s provided soil borings from within the footprint of the two proposed infiltration areas that indicate restrictive soil layers within 6-feet of the planned bottom of over-excavation, the applicant shall revise construction plans to ensure that the underlying restrictive soil layers are City Council Meeting Minutes January 2, 2019 5 page excavated through, loosened, and clean, washed sand backfill is placed, to ensure sub-soil percolation, to the satisfaction of the City Engineer. 12. During infiltration system over-excavation/sub-soil work, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that practice area sub-soils are suitable for a saturated condition infiltration rate of 0.9-inche per hour (based on 0.45-inch per hour design rate with safety factor) or greater (but less than 8.0-inch per hour). If the sub-soil infiltration rates are less than 0.9-inch per hour (or greater than 8.0-inch per hour), the applicant shall immediately notify the City Engineer and revise the volume control practice(s) design and construction as necessary (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met. Documentation shall be provided to the City within 48-hours after infiltration testing. The applicant shall ensure that the City Water Resources staff is provided 24-hour advance notice of the occurrence of infiltration verifications and also provided notice prior to any excavation and/or soil backfilling within the infiltration practices, to arrange for inspections. 13. Prior to receiving City approval to permit land disturbing activity, the applicant shall provide construction details of the proposed infiltration basins for City review/acceptance by the City Engineer and include in construction plans. Construction details on plan sheets shall include detailed infiltration basin cross-section(s), construction sequencing/protection/restoration notes, details for stable inlets/outlets/emergency overflows, details for under-drains with upturned elbow outlets for both infiltration/filtration basins, unobstructed inspection/ maintenance access areas to inlets/outlets, soil amendment criteria (minimum of 18-inch depth across entirety of basin bottom), planting details (including live planting at 18-inch on-center spacing with seeding of all basin bottoms, and seeding of side-slopes), temporary and permanent erosion-control details, etc., to ensure infiltration practice is properly designed, constructed, planted, and adequately protected during/after construction to prevent clogging, and able to be properly maintained (e.g. unobstructed equipment access, etc.) to function as intended. These graphical details and notes shall be prominently included in all applicable plan sheets (e.g. Grading Plan, Utility Plan, Landscape Plan, etc.). 14. The applicant shall provide adequately sized pre-treated structure (e.g. 4-foot minimum depth sump, 5-foot minimum diameter, with floatable skimmer hood, etc.) at, or immediately upstream of, any stormwater infiltration facility inlet to provide for effective capture and easily- accessible cleanout of fine-sand sized particles and floatable pollutants. Pre-treatment structures shall be accessible by appropriate maintenance equipment. Details shall be included in applicable plan sheet(s) using Eagan Standard Detail Plate E231. 15. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long- term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 16. Before the City returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall demonstrate that all stormwater management practices are performing as intended and shall provide the City Engineer as-built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sump(s), basins, etc.), including soil loosening & amendment prior to landscaping, conform to design and/or construction plans, as approved by the City. As-built volumes shall be provided for the two infiltration basins. Video of final inspection of clean stormsewer catch-basin system and contributing stormsewer shall be provided to the City Engineer. The applicant shall submit to the City Council Meeting Minutes January 2, 2019 6 page City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. 17. The building shall be limited to the use of only one water service and meter unless limited by capacity of the existing service. 18. The applicant shall confirm any tree removal at the time of Building Permit, and work with the City Forester to provide tree protection during construction any required mitigation. 19. The applicant shall preserve the conservation easement area as undisturbed and the existing landscaping and berming along the south and southeastern boundary shall remain in place. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. VISITORS TO BE HEARD There were no visitors to be heard. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 6:55 p.m. Aye: 5 Nay: 0 _______ Date ______ Mayor _______ City Clerk Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1. Action To Be Considered: Accept the resignation/retirement of Tyler Hauge, Full Time Fire Fighter and authorize the recruitment and replacement of this position. ITEM 2. Action To Be Considered: Approve the hiring of the following part time, recurring, non-benefit eligible employees: David Wagner Building Attendant I Robert Weber Custodian I Colleen Vannicola Fitness Instructor Cynthia Sullivan Fitness Instructor Gladys Morales Fitness Instructor Joseph McGuire Guest Services Representative Nicole Ganuza Guest Services Representative Wayne St. Martin Park Laborer Lindsay Price Recreation Program Assistant ITEM 3. Action To Be Considered: Accept the resignation of Alex Johnson, GIS Technician in Public Works, and authorize the recruitment and replacement of this position. Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated December 28, 2018 and January 4, 2019, as presented. Attachments: (2) CC-1 Check register dated December 28, 2018 CC-2 Check register dated January 4, 2019 1/3/2019City of Eagan 16:45:01R55CKR2 LOGIS102V 1Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202883 12/28/2018 148751 CAMPBELL KNUTSON 402.80 20% FORFEITURE PROCEEDS 289679 12242018 9695.219312/27/2018 Due to Local Govt Dakota Co Drug Task Force 402.80 202884 12/28/2018 119693 DAKOTA COUNTY ATTORNEY'S OFFICE (R) 11,144.60 20% FORFEITURE PROCEEDS 289674 12242018 9695.219212/27/2018 Due to County Govt Dakota Co Drug Task Force 11,144.60 202885 12/28/2018 142972 DOUGHERTY, MOLENDA, SOLFEST, HILLS 4,041.18 LEGAL 289385 176191-04768 0601.631112/28/2018 Legal General Legal Service 1,013.46 CORDIVA MEDICAL 289386 176198-37050 9001.2245 J035212/28/2018 Escrow - Private Development F General Fund 72.39 PRIME THERAPEUTICS 289387 176200-38324 9001.2245 J034412/28/2018 Escrow - Private Development F General Fund 772.16 VERIZON ANTENNA - DIFFLEY RD 289388 176201-38803 6003.631112/28/2018 Legal Lexington Antenna Location 94.20 LEGAL 289389 176204-39471 0601.631112/28/2018 Legal General Legal Service 109.90 LIFETIME FITNESS 289390 176205-39593 9001.2246 J039612/28/2018 Escrow-Special Events General Fund 141.30 DUCKWOOD SURPLUS PROPERTY SALE 289391 176215-40728 9337.631112/28/2018 Legal Community Investment 72.39 CENTRAL PARK COMMONS 289392 176196-35543 9001.2245 J024312/28/2018 Escrow - Private Development F General Fund 72.39 PRIME THERAPEUTICS 289393 176199-38250 9001.2245 J034012/28/2018 Escrow - Private Development F General Fund 38.50 FIRE STATION #5 289394 176203-39258 0601.6311 J037712/28/2018 Legal General Legal Service 1,530.46 COSTCO WHOLESALE 289395 176206-39607 9001.2245 J039512/28/2018 Escrow - Private Development F General Fund 193.04 THE HOUSE CHURCH 289396 176207-40143 9001.2245 J041212/28/2018 Escrow - Private Development F General Fund 72.39 RAISING CANE'S 289397 176208-40315 9001.2245 J041612/28/2018 Escrow - Private Development F General Fund 96.52 HAVEN WOODS 289398 176209-40316 9001.2245 J041512/28/2018 Escrow - Private Development F General Fund 844.55 PROWIRE 2ND ADDITION 289399 176211-40415 9001.2245 J041812/28/2018 Escrow - Private Development F General Fund 144.78 EAGAN SENIOR LIVING 289400 176212-40416 9001.2245 J041712/28/2018 Escrow - Private Development F General Fund 1,724.46 LEXINGTON FLATS 289401 176213-40534 9001.2245 J042412/28/2018 Escrow - Private Development F General Fund 96.52 VIKINGS LAKE 3RD ADD 289402 176214-40537 9001.2245 J042112/28/2018 Escrow - Private Development F General Fund 193.04 COUNTRY INN SUITES PARK FLY 289403 176216-40809 9001.2245 J042912/28/2018 Escrow - Private Development F General Fund 241.30 MARKS TOWING 289404 176217-40810 9001.2245 J043012/28/2018 Escrow - Private Development F General Fund 96.52 TCF BANK 289405 176218-40940 9001.2245 J043412/28/2018 Escrow - Private Development F General Fund 47.10 CEDAR GROVE REDEV 289406 176195-26768 9334.671612/28/2018 Project - Legal Cedarvale/Hwy 13 TIF 94.20 CLIFF TARGET ENT SIGNAL IMP 289407 176202-39118 8282.671612/28/2018 Project - Legal P1282 Cliff Lk Rd Intersection 32.50 DIFFLEY RD BRADDOCK TR 289408 176210-40348 8339.671612/28/2018 Project - Legal P 1339 Diffley Rd/ Braddock Tr 661.00 LEGAL 289409 176192-10388 0601.631112/28/2018 Legal General Legal Service 1,494.00 LEGAL 289410 176193-12651 0601.631112/28/2018 Legal General Legal Service 1,833.88 SPRINT - LEXINGTON 289411 176194-23897 6003.631112/28/2018 Legal Lexington Antenna Location 31.40 T MOBILE - DEERWOOD 289412 176197-36298 6001.631112/28/2018 Legal Deerwood Antenna Location 15,855.53 202886 12/28/2018 153600 ELEVATION COATING LLC 72,703.50 LOGO CHANGE 289672 18-21-10242018 6129.6630 P130112/27/2018 Other Improvements Reservior Maintenance/Repair 1/11/2019 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 2Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202886 12/28/2018 153600 ELEVATION COATING LLC Continued... 72,703.50 202887 12/28/2018 138577 HENNEPIN COUNTY ATTORNEY'S OFFICE (R) 20,326.20 20% FORFEITURE PROCEEDS 289676 12242018 9695.219212/27/2018 Due to County Govt Dakota Co Drug Task Force 20,326.20 202888 12/28/2018 100664 MN CHILD SUPPORT 664.51 PAYROLL ENDING 12/22/2018 289381 GARNISHMENT 12/22/2018 9592.203012/28/2018 Ded Pay - Garnishments Benefit Accrual 354.86 PAYROLL ENDING 12/22/2018 289382 GARNISHMENT 12/22/2018-1 9592.203012/28/2018 Ded Pay - Garnishments Benefit Accrual 230.73 PAYROLL ENDING 12/22/2018 289383 GARNISHMENT 12/22/2018-2 9592.203012/28/2018 Ded Pay - Garnishments Benefit Accrual 1,250.10 202889 12/28/2018 125742 NATIONAL DRIVE 2.00 PAYROLL ENDING 12/22/2018 289380 12272018 9592.203712/28/2018 Ded Payable-Teamsters DRIVE Benefit Accrual 2.00 202890 12/28/2018 119683 RAMSEY COUNTY ATTORNEY'S OFFICE (R) 164.80 20% FORFEITURE PROCEEDS 289677 12242018 9695.219212/27/2018 Due to County Govt Dakota Co Drug Task Force 164.80 202891 12/28/2018 119433 SCOTT COUNTY TREASURER (R) 2,794.00 20% FORFEITURE PROCEEDS 289675 12242018 9695.219212/27/2018 Due to County Govt Dakota Co Drug Task Force 2,794.00 202892 12/28/2018 119295 STATE OF MINNESOTA-GENERAL FUND(R) 19,057.30 10% FORFEITURE PROCEEDS 289673 12242018 9695.219112/27/2018 Due to State Govt Dakota Co Drug Task Force 19,057.30 202893 12/28/2018 144548 WASHINGTON COUNTY ATTORNEY'S OFFICE 3,282.20 20% FORFEITURE PROCEEDS 289678 12242018 9695.219212/27/2018 Due to County Govt Dakota Co Drug Task Force 3,282.20 202894 12/28/2018 113476 WISCONSIN SUPPORT COLLECTIONS TRUST FUND 208.15 PAYROLL ENDING 12/22/2018 289384 GARNISHMENT 12/22/2018 9592.203012/28/2018 Ded Pay - Garnishments Benefit Accrual 208.15 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 3Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20180211 12/27/2018 100249 FIT Continued... 114,701.47 PAYROLL ENDING 12/22/2018 289375 12272018 9880.201112/28/2018 Ded Payable - FIT Payroll 114,701.47 20180212 12/27/2018 100250 COMMISIONER OF REVENUE-PAYROLL 34,848.16 PAYROLL ENDING 12/22/2018 289376 12272018 9880.201212/28/2018 Ded Payable - SIT Payroll 34,848.16 20180213 12/27/2018 100252 FICA 30,549.78 PAYROLL ENDING 12/22/2018 289377 12272018 9880.201412/28/2018 Ded Payable - FICA Payroll 30,549.78 20180214 12/27/2018 100253 MEDICARE 12,105.89 PAYROLL ENDING 12/22/2018 289378 12272018 9880.201512/28/2018 Ded Payable - Medicare Payroll 12,105.89 20180335 12/27/2018 100693 EAGAN PAYROLL ACCT 666,403.22 PAYROLL ENDING 12/22/2018 289374 12272018 9001.111512/28/2018 Claim on Cash General Fund 13,905.65 PAYROLL ENDING 12/22/2018 289374 12272018 9197.111512/28/2018 Claim on Cash ETV 68,340.60 PAYROLL ENDING 12/22/2018 289374 12272018 9220.111512/28/2018 Claim on Cash Public Utilities 21,368.56 PAYROLL ENDING 12/22/2018 289374 12272018 9221.111512/28/2018 Claim on Cash Civic Arena 3,538.98 PAYROLL ENDING 12/22/2018 289374 12272018 9222.111512/28/2018 Claim on Cash Cascade Bay 33,966.43 PAYROLL ENDING 12/22/2018 289374 12272018 9223.111512/28/2018 Claim on Cash Central Park/Community Center 4,041.80 PAYROLL ENDING 12/22/2018 289374 12272018 9225.111512/28/2018 Claim on Cash Fiber Infrastructure Fund 93,312.10 PAYROLL ENDING 12/22/2018 289374 12272018 9592.111512/28/2018 Claim on Cash Benefit Accrual 42,655.67 PAYROLL ENDING 12/22/2018 289374 12272018 9592.614412/28/2018 FICA Benefit Accrual 947,533.01 20182526 12/27/2018 115374 MN STATE RETIREMENT SYSTEM-HCSP 26,146.03 HCSP EMPLOYEE CONTRIBUTION 289373 12272018 9592.203412/28/2018 Ded Payable-HCSP Benefit Accrual 26,146.03 20183226 12/27/2018 138969 MN STATE RETIREMENT SYSTEM-MNDCP 7,246.89 MNDCP EMPLOYEE CONTRIBUTIONS 289372 12272018 9592.203212/28/2018 Ded Pay - Great West Def Comp Benefit Accrual 7,246.89 20183564 12/28/2018 121803 US BANK - AUTOPAY 23.27 BECKERGASSTATIONSTRGCPLAN 289413 4835 077913 11/29 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 15.00 MNGFOA - SPEAK EVENT - NOV 289414 4991 073988 11/9 0501.647712/28/2018 Local Meeting Expenses General & Admn-Finance 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 4Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 30.00 GFOA - EDUCATION MATERIALS 289415 4991 034477 11/14 0501.621512/28/2018 Reference Materials General & Admn-Finance 62.00 ERRONEOUS CHARGE TO BE REFUNDE 289416 4991 078120 11/7 9001.225012/28/2018 Escrow Deposits General Fund 480.94 P-BALL EQUIP, PICKLEBALL CENTR 289417 4239 050895 11/30 3001.622712/28/2018 Recreation Equipment/Supplies General/Admn-Recreation 12.86 DOLLAR TREE 289418 8588 099056 11/27 3075.622712/28/2018 Recreation Equipment/Supplies CDBG - Teens 50.64 FSSOLUTIONS DRUG SCREENS 289419 9382 041097 11/8 1001.631812/28/2018 Medical Services - Physical Ex General/Admn-Human Resources 25.71 TJMAXX WORK COMP STOOL 289420 9382 083933 11/13 9593.638912/28/2018 Worker's Comp - Medical/Indemn Workers' Compensation Self-In 215.00 NPELRA MEMBERSHIP RENEWAL 289421 9382 072589 11/26 1001.647912/28/2018 Dues and Subscriptions General/Admn-Human Resources 48.93 OFFICEMAX OFFICE SUPPLIES 289422 9382 061646 11/26 1001.621012/28/2018 Office Supplies General/Admn-Human Resources 32.11 HOME DEPOT OFFICE SUPPLIES 289423 9382 077855 11/26 1001.621012/28/2018 Office Supplies General/Admn-Human Resources 317.85 WALGREENS 30 YEAR AWARDS 289424 9382 087193 12/4 1001.637012/28/2018 General Printing and Binding General/Admn-Human Resources 199.00 EVENTBRIGHT ONBOARDING WEBINAR 289425 9382 018975 11/30 1001.621012/28/2018 Office Supplies General/Admn-Human Resources 17.88 WALMART - LAUNDRY DET.289426 4320 079474 12/5 6827.622012/28/2018 Operating Supplies - General Building Maintenance 24.96 AAA BATTERIES FOR EQUIPMENT 289427 5683 036727 11/29 9701.622012/28/2018 Operating Supplies - General PEG-eligible 249.44-EXPEDIA - HOTEL PICKUP TRUCK 289428 5683 11/6 9701.668012/28/2018 Mobile Equipment PEG-eligible 49.00 PENWELL MAGAZINE SUBSCRIPTION 289429 4872 039862 11/9 0801.647912/28/2018 Dues and Subscriptions General & Admn-Protective Insp 442.18 J. ONDREY UNIFORM 289430 0836 073041 12/4 1107.622412/28/2018 Clothing/Personal Equipment Support Services 2.66 BECKERGASSTATIONSTRGCPLAN 289431 4835 052971 11/29 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 18.98 TARGET 289432 0751 014993 11/12 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 39.15 OFFICE MAX 289433 0751 060181 11/14 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 150.00 MPLS INSTITUTE OF ART 289434 0751 060787 11/15 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 5Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 514.06 GAME SHOW BATTLE ROOM 289435 0751 009381 11/19 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 563.00 BURNSVILLE PERFORMING ARTS 289436 0751 032695 11/22 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 111.52 POTBELLY 289437 0751 077053 11/26 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 350.00 JAME J HILL TOUR 289438 0751 054921 11/28 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 738.52 KRG CATERING 289439 0751 069212 12/3 3078.225012/28/2018 Escrow Deposits Senior Citizens 21.96 CUB 289440 1979 072447 11/30 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 35.94 MICHAELS PROGRAM SUPPLIES 289441 1979 057834 11/10 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 16.98 MICHAELS PROGRAM SUPPLIES 289442 1979 099825 11/24 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 100.00 COLOR ME MINE 289443 1979 001300 11/28 3075.622712/28/2018 Recreation Equipment/Supplies CDBG - Teens 7.99 TARGET 289444 0751 000848 11/25 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 27.88 AMAZON - ADVERTISING 289445 7470 000884 11/13 6802.635712/28/2018 Advertising/Publication Banquet Room 33.98 AMAZON - ADVERTISING 289446 7470 044973 11/11 6802.635712/28/2018 Advertising/Publication Banquet Room 149.00 AUDIOBLOCKS - ANNUAL SUBSCR 289447 5683 053343 11/7 9701.631012/28/2018 Professional Services-General PEG-eligible 99.00 VIDEOBLOCKS - ANNUAL SUBSCRIP 289448 5683 017201 11/8 9701.631012/28/2018 Professional Services-General PEG-eligible 32.00 KVM SWITCH CABLE 289449 5683 007957 11/8 9701.622012/28/2018 Operating Supplies - General PEG-eligible 9.99 DROPBOX FOR VIDEO TRANSFER 289450 5683 082331 11/6 9701.631012/28/2018 Professional Services-General PEG-eligible 25.00 JOICASTER LIVESTREAM SERVICE 289451 5683 052294 11/6 9701.631012/28/2018 Professional Services-General PEG-eligible 9.85 USPS POSTAGE BADGES 289452 2881 098054 11/14 9695.634612/28/2018 Postage Dakota Co Drug Task Force 11.99 AMZN USD CABLES 289453 2881 028858 11/15 9695.621012/28/2018 Office Supplies Dakota Co Drug Task Force 119.00 AMZN PRIME MEMBERSHIP 289454 2881 055898 9695.647912/28/2018 Dues and Subscriptions Dakota Co Drug Task Force 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 6Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 11/15 25.40 AMZN IR FLASHLIGHT 289455 2881 064805 11/30 9695.621012/28/2018 Office Supplies Dakota Co Drug Task Force 29.99 SIMPLEINOUT SCH 11/15-12/15/18 289456 2339 083214 11/15 9695.647912/28/2018 Dues and Subscriptions Dakota Co Drug Task Force 46.67 CHUCK& DONS DOG FOOD 289457 4670 074101 11/16 9695.622612/28/2018 Public Safety Supplies Dakota Co Drug Task Force 50.00 PAYPAL USPCA 12 RENEWAL 289458 4670 084759 12/5 9695.622612/28/2018 Public Safety Supplies Dakota Co Drug Task Force 20.00 PAYPAL USPCA 18 MEMBERSHIP 289459 4670 093394 12/5 9695.622612/28/2018 Public Safety Supplies Dakota Co Drug Task Force 240.87 CLEAN N PRESS APPLE VALLEY 289460 0751 061667 11/8 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 1.39 TARGET 289461 0751 091281 11/12 3078.622712/28/2018 Recreation Equipment/Supplies Senior Citizens 9.18 HOCKENBERGS- GENERAL STUDIO SU 289462 3557 012926 11/9 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 174.09 BLICK- OUTREACH SUPPLIES 289463 3557 097168 11/10 3071.622712/28/2018 Recreation Equipment/Supplies MN State Arts Board 10.12 TRIARCO- OUTREACH SUPPLIES 289464 3557 023182 11/12 3071.622712/28/2018 Recreation Equipment/Supplies MN State Arts Board 110.95 ZOGICS- GENERAL STUDIO SUPPLIE 289465 3557 057483 11/21 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 9.72 PINEDA - PERSONAL ACCIDENT 289466 3557 062015 11/27 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 32.08 KOWALSKIS - FOOD FINAL EVENT 289467 3557 047555 12/5 3098.622712/28/2018 Recreation Equipment/Supplies Senior Arts Programming(Aroha) 67.71 FACEBOOK ADS - MARKET.ADULT S 289468 9854 082032 11/30 0901.635712/28/2018 Advertising/Publication Gen & Admin-Communications 29.00 ENVATO - TEMPLATE MONTH SUB.289469 5683 025371 12/5 9701.631012/28/2018 Professional Services-General PEG-eligible 53.95 GOBE - STAR FILTER LENSES 289470 5683 066600 12/3 9701.664012/28/2018 Machinery/Equipment PEG-eligible 53.95-GOBE - STAR FILTER LENSES 289471 5683 066600 12/4 9701.664012/28/2018 Machinery/Equipment PEG-eligible 2.31 COMCAST -ETV LOBBY SERVICE 289472 5683 073246 12/3 9701.647512/28/2018 Miscellaneous PEG-eligible 59.49 AMAZON - REPLACEMENT VACUUM 289473 5683 028645 11/27 9701.622012/28/2018 Operating Supplies - General PEG-eligible 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 7Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 203.94 AMAZON - CAMERA BATTERIES 289474 5683 088714 11/16 9701.622012/28/2018 Operating Supplies - General PEG-eligible 36.43 RADIO SHACK - HDMI ADAPTOR 289475 5683 035072 11/14 9701.622012/28/2018 Operating Supplies - General PEG-eligible 199.00 AMAZON - STUDIO BACKPACK 289476 5683 060477 11/10 9701.622012/28/2018 Operating Supplies - General PEG-eligible 17.70 HOMEDEPOT - STATION SUPPLIES 289477 7344 064897 11/14 1225.623012/28/2018 Repair/Maintenance Supplies-Ge Fire / EMS Equipment 145.79 RAM MOUNTS-PAD MNTING BRACKETS 289478 7302 026603 11/7 1221.667012/28/2018 Other Equipment Administration-Fire 39.00 MRPA - AWARDS LUNCHEON 289479 1995 053004 12/5 3001.647612/28/2018 Conferences/Meetings/Training General/Admn-Recreation 351.36-BESTBUY MONITOR REMODEL CREDIT 289480 5528 11/23 1107.621012/28/2018 Office Supplies Support Services 31.93 NELSON - BRKFST STRAT PLANNING 289481 5528 048662 11/29 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 3.71 MARRIOTT - MTING ST. CLD - COF 289482 5528 089584 11/29 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 10.71 RUSTY TACO LUNCH W/ARCHTCTS 289483 5528 008508 11/9 1101.647712/28/2018 Local Meeting Expenses General/Admn-Police 857.44 HOME DEPOT - WASHER DRYER 289484 7932 005678 11/28 6146.642712/28/2018 Building Operations/Repair-Lab North Plant Building 69.61 BESTBUY CABLES FOR STP MONITOR 289485 7965 072173 11/29 6154.621012/28/2018 Office Supplies South Plant Building 92.95 TOTEBAGFACTORY- OUTREACH SUPPL 289486 3557 058794 11/7 3071.622712/28/2018 Recreation Equipment/Supplies MN State Arts Board 24.38 PAPERMART- OUTREACH SUPPLIES 289487 3557 006664 11/8 3071.622712/28/2018 Recreation Equipment/Supplies MN State Arts Board 106.58 BLICK- PRINTMAKING SUPPLIES 289488 3557 065478 11/9 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 137.61 BLICK- OUTREACH SUPPLIES 289489 3557 093898 11/9 3071.622712/28/2018 Recreation Equipment/Supplies MN State Arts Board 87.76 SAMS CLUB- WINTER SALE SUPPLIE 289490 3557 070968 11/9 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 122.48 OFFICE DEPOT- WINTER SALE SUPP 289491 3557 084283 11/9 3081.622712/28/2018 Recreation Equipment/Supplies Arts & Humanities Council 58.92 TOPPERS-SOCIAL MEDIA MTG 289492 0836 094003 11/15 1101.647712/28/2018 Local Meeting Expenses General/Admn-Police 64.26 BATTERIES PD 289493 0836 064793 11/19 1104.622012/28/2018 Operating Supplies - General Patrolling/Traffic 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 8Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 481.91 WHITE HORSE-STRAT PLAN DIN X19 289494 0836 058212 11/27 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 356.32 COWBOY JACK-STRAT DIN X19 289495 0836 073950 11/29 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 55.98 EVIDENCE SUPPLIES 289496 4975 053903 11/20 1104.622012/28/2018 Operating Supplies - General Patrolling/Traffic 289.95 EVIDENCE SUPPLIES 289497 4975 061145 12/3 1104.622012/28/2018 Operating Supplies - General Patrolling/Traffic 164.20 NEOPLEXONLINE - SQ MARKERS 289498 4975 063572 12/4 1104.622012/28/2018 Operating Supplies - General Patrolling/Traffic 470.10 EXEC CAR RENTAL - DEPOSIT 289499 1958 096173 11/7 1225.647612/28/2018 Conferences/Meetings/Training Fire / EMS Equipment 29.63 HILTON CLEARWATEVCOS CONF MEAL 289500 1958 048466 11/8 1225.647612/28/2018 Conferences/Meetings/Training Fire / EMS Equipment 9.20 SALT CRACK FISH VCOS CONF-MEAL 289501 1958 050808 11/9 1225.647612/28/2018 Conferences/Meetings/Training Fire / EMS Equipment 12.62 SURFSIDE TAP - VCOS CONF-MEAL 289502 1958 005258 11/11 1225.647612/28/2018 Conferences/Meetings/Training Fire / EMS Equipment 647.49 HILTON - VCOS CONF- HOTEL 289503 1958 028561 11/11 1225.647612/28/2018 Conferences/Meetings/Training Fire / EMS Equipment 167.07 AMAZON - IPAD CASES 289504 1958 058597 11/20 1221.623812/28/2018 Communication System Parts Administration-Fire 134.97-AMAZON - RETURN I-PAD CASES 289505 1958 11/29 1221.623812/28/2018 Communication System Parts Administration-Fire 179.98 BESTBUY - IPAD AND PHONE CASE 289506 1958 083646 12/5 1221.623812/28/2018 Communication System Parts Administration-Fire 3,053.04 MARRIOTT - STRAT PLAN HOTEL 289507 4683 065395 12/4 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 43.20 CLANCY'S PIZZA-LUNCH TRAINING 289508 4868 041280 11/14 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 47.25 CLANCY'S PIZZA-LUNCH TRAINING 289509 4868 072862 11/13 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 106.70 OPTICS PLANET-CARBINE SLNGS 289510 4868 010329 11/19 1104.622612/28/2018 Public Safety Supplies Patrolling/Traffic 24.54 GANDER-RANGE SUPPLIES 289511 4868 033145 11/26 1104.622812/28/2018 Ammunition Patrolling/Traffic 30.96 FLEET FARM-RANGE SUPPLIES 289512 4868 027571 11/26 1104.622812/28/2018 Ammunition Patrolling/Traffic 21.82 ELITE K-9-LEASHES 289513 4884 013326 11/7 1104.622612/28/2018 Public Safety Supplies Patrolling/Traffic 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 9Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 29.95 ELITE K-9-LEASHES 289514 4884 093455 11/16 1104.622612/28/2018 Public Safety Supplies Patrolling/Traffic 53.96 DOCKSIDE-TRNG-DINNER X 3 289515 4884 007533 11/15 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 35.62 NELSON BROS-LUNCH TRNG SWAT 289516 4884 029197 11/16 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 36.99 HOLIDAY GAS-TRNG-SQUAD 289517 4884 093729 11/16 1104.623512/28/2018 Fuel, Lubricants, Additives Patrolling/Traffic 70.00 PAYPAL-TRAINING FEES K-9 289518 4884 058743 12/3 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 159.99 SPORTMAN GUIDE-BOOTS SWAT 289519 4934 016346 11/7 1104.622412/28/2018 Clothing/Personal Equipment Patrolling/Traffic 160.98 SPORTMAN GUIDE-SWAT 289520 4934 041303 11/13 1104.622412/28/2018 Clothing/Personal Equipment Patrolling/Traffic 45.00 TERRY FLECK-LEGAL UPDATES K9 289521 4884 011426 11/13 1104.647912/28/2018 Dues and Subscriptions Patrolling/Traffic 483.81 UHAUL-ELECTION TRUCKS 289522 1338 077903 11/7 0401.622512/28/2018 Election Supplies General & Admn-City Clerk 471.06 UHAUL-ELECTION TRUCKS 289523 1338 063386 11/7 0401.622512/28/2018 Election Supplies General & Admn-City Clerk 33.58 WALMART ELECTION SUPPLIES 289524 2601 036339 11/6 0401.647712/28/2018 Local Meeting Expenses General & Admn-City Clerk 18.31 WALMART COUNCIL SUPPLIES 289525 2601 088263 11/6 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 13.22 JW MARRIOTT - NLC BREAKFAST DO 289526 1112 053842 11/9 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 17.25 PAADIES LAG NLC MEAL OSBERG 289527 1112 002711 11/10 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 100.00 ULTIMATE EVENTS DEPOSIT 289528 3196 011184 11/6 3079.622712/28/2018 Recreation Equipment/Supplies Special Events 15.75 WALMART- HOLZ SUPPLIES 289529 3196 005850 11/20 3027.622712/28/2018 Recreation Equipment/Supplies Holz Farm 73.71 DOLLAR TREE- HOLZ SUPPLIES 289530 3196 082462 11/23 3027.622712/28/2018 Recreation Equipment/Supplies Holz Farm 66.93 WALMART- HOLZ EVENT SUPPLIES 289531 3196 028395 11/28 3027.622712/28/2018 Recreation Equipment/Supplies Holz Farm 2.14 DOLLAR TREE- HOLZ SUPPLIES 289532 3196 060390 11/28 3027.622712/28/2018 Recreation Equipment/Supplies Holz Farm 225.79 HYVEE- HOLZ SUPPLIES 289533 3196 087995 3027.622712/28/2018 Recreation Equipment/Supplies Holz Farm 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 10Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 11/30 252.54 HOME DEPOT- HOLZ SUPPLIES 289534 3196 048351 11/30 3027.622712/28/2018 Recreation Equipment/Supplies Holz Farm 70.00 PAYPAL- MFMA MEMBERSHIP RENEW 289535 3196 038479 12/3 3061.632812/28/2018 Special Events/Admission Fees Market Fest 150.25 OLD TIME WOODEN NICKEL- MARKET 289536 3196 070436 12/5 3061.622712/28/2018 Recreation Equipment/Supplies Market Fest 97.46 BYERLYS - CC MEAL 289537 2601 044863 11/15 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 8.00 OFFICE DEPOT COUNCIL SUPPLIES 289538 2601 037288 11/15 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 18.05 BYERLYS - CC MEAL 289539 2601 096486 11/20 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 38.99 WALL STREET JOURNAL SUBSCRIPTI 289540 2601 007199 11/21 0501.647912/28/2018 Dues and Subscriptions General & Admn-Finance 55.23 PAPA JOHNS ELECTIONS 289541 2601 077607 11/6 0401.647712/28/2018 Local Meeting Expenses General & Admn-City Clerk 20.00-SUN CTRY REFUND-NLC-FIELDS 289542 2601 11/28 0101.647612/28/2018 Conferences/Meetings/Training Legislative/Policy Development 117.74 KOWALSKI COUNCIL MEAL 289543 2601 009841 11/29 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 21.96 KOWALSKI COUNCIL MEAL 289544 2601 092256 12/4 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 25.00 DELTA BAGGAGE NLC OSBERG 289545 1112 11/7 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 25.00 DELTA BAGGAGE NLC OSBERG 289546 1112 075149 11/10 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 66.56 UNITED TAXI-NLC-OSBERG 289547 1112 084556 11/10 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 253.17 JW MARRIOTT MEALS NLC OSBERG 289548 1112 012751 11/11 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 120.00 SEC OF ST.NOTARY REN - BRANDEL 289549 1338 017047 11/27 0720.621012/28/2018 Office Supplies General Admin-Planning & Zonin 120.00 SEC OF ST NOTARY REN - HAMMER 289550 1338 019723 12/3 1107.647912/28/2018 Dues and Subscriptions Support Services 450.66 UHAUL-ELECTION TRUCKS 289551 1338 060316 11/7 0401.622512/28/2018 Election Supplies General & Admn-City Clerk 570.40 SEARS FREEZER EVID RM - REMOD 289552 5528 064284 11/26 1107.666012/28/2018 Office Furnishings & Equipment Support Services 351.36 BEST BUY - MONITOR --- REMODEL 289553 5528 001394 11/22 1107.621012/28/2018 Office Supplies Support Services 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 11Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 1,656.10 MARRIOT LODGING FOR STATE CONF 289554 5528 057462 12/1 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 2,000.00 MARRIOT LODGING FOR STATE CONF 289555 5528 084461 12/1 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 144.44 HOME DEPOT SMALL TOOLS 289556 7932 066722 11/7 6131.624012/28/2018 Small Tools Water Customer Service 48.66 HOME DEPOT VALVE REPAIR 289557 7932 070842 11/8 6143.626012/28/2018 Utility System Parts/Supplies Valve Maintenance/Repair 75.00 DCRCHAMBER EVENT- MAGUIRE 289558 2601 017698 11/5 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 1,072.94 JW MARRIOTT - NLC HOTEL OSBERG 289559 2601 058345 11/7 0201.647612/28/2018 Conferences/Meetings/Training General & Admn-Admn 1,430.58 JW MARRIOTT - NLC CONF FIELDS 289560 2601 002710 11/7 0101.647612/28/2018 Conferences/Meetings/Training Legislative/Policy Development 1,430.58 JW MARRIOTT - NLC CONF HANSEN 289561 2601 007865 11/7 0101.647612/28/2018 Conferences/Meetings/Training Legislative/Policy Development 25.00 DCRCHAMBER BREAKFAST-G.HANSEN 289562 2601 013809 11/9 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development .02 JW MARRIOTT - NLC CONF 289563 2601 080711 11/12 0101.647612/28/2018 Conferences/Meetings/Training Legislative/Policy Development 12.75 HYVEE - COUNCIL MEAL 289564 2601 057841 11/13 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 111.38 DAVANNIS COUNCIL MEAL 289565 2601 024839 11/13 0101.647712/28/2018 Local Meeting Expenses Legislative/Policy Development 100.50 USPS - I/I SURCHARGE LETTERS 289566 3987 083444 11/8 6201.634612/28/2018 Postage San Sewer-Administration 37.49 TARGET- CHROME TV STRTS STAGIN 289567 6280 048400 11/7 2201.622012/28/2018 Operating Supplies - General Gen/Adm-Streets 147.15 HACH - REPLACEMET DO PROBE 289568 3540 037849 12/3 6528.623412/28/2018 Field/Other Equipment Repair Basin Mgmt-Water Spl/Studies/M 37.49-TARGET- MERCH RETURN 289569 6280 11/21 2201.622012/28/2018 Operating Supplies - General Gen/Adm-Streets 214.24 WALMART- TV STRTS STAGING 289570 6280 062689 11/24 2201.622012/28/2018 Operating Supplies - General Gen/Adm-Streets 6.70 USPS - FORMER FIRE EMPLOYEE 289571 3993 007445 11/6 1221.634612/28/2018 Postage Administration-Fire 60.00 NRPA-CPRP CERTIFICATION 289572 5412 042965 11/21 3001.647712/28/2018 Local Meeting Expenses General/Admn-Recreation 89.00 VOLGISTICS MONTHLY BILLING 289573 5412 090065 11/21 3001.647512/28/2018 Miscellaneous General/Admn-Recreation 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 12Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 46.34 LITTLE FREE LIBRARY-SLATER ACR 289574 5412 032539 11/26 2852.676212/28/2018 Special Features/Furnishings General Park Site Improvmts 194.95 MIRROR FOR ZAMBONI DOOR 289575 4288 069349 11/26 6603.622212/28/2018 Medical/Rescue/Safety Supplies Building Repair & Maint. 25.00 DELTA - BAGGAGE FEE - CONF 289576 4288 042691 11/6 6716.647612/28/2018 Conferences/Meetings/Training General Administration 25.00 DELTA - BAGGAGE FEE - CONF 289577 4288 068786 11/9 6716.647612/28/2018 Conferences/Meetings/Training General Administration 14.99-SEAR'S CREDIT 289578 5528 11/22 1107.666012/28/2018 Office Furnishings & Equipment Support Services 4,246.36 SEARS - 4 FRIDGES EVID AND LR 289579 5528 074292 11/22 1107.666012/28/2018 Office Furnishings & Equipment Support Services 25.00 STI INC. - GPS TRACKER 289580 5528 061211 11/26 1105.645712/28/2018 Machinery & Equipment-Rental Investigation/Crime Prevention 250.00 GLOCK ARMORER COURSE ROCHE 289581 0977 014339 12/3 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 100.00 MNCORRECTIONSASSNJUVCNF110 113 289582 0977 015750 12/3 1105.647612/28/2018 Conferences/Meetings/Training Investigation/Crime Prevention 20.73 DOOLITTLESWOODFREUOFTRNGLUNCH 289583 7519 056502 12/3 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 21.73 DOOLITTLESWOODFREUOFTRNGLUNCH 289584 7527 012536 12/3 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 33.80 COWBOYJACKSUOFTRNGLUNCH2X 289585 4835 053862 11/6 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 6.00-KAHLER REFUND 289586 7470 11/21 6801.647612/28/2018 Conferences/Meetings/Training General & Administrative 105.14 GOTPRINT - DECALS 289587 7470 007576 11/28 6801.635712/28/2018 Advertising/Publication General & Administrative 13.89 289588 1696 030533 12/1 6801.622012/28/2018 Operating Supplies - General General & Administrative 74.97 BEST BUY - CABLES 289589 1696 098685 12/4 6801.622012/28/2018 Operating Supplies - General General & Administrative 53.02 AG PARTNER COOP FUEL FOR SQUAD 289590 2281 083956 11/26 1224.623512/28/2018 Fuel, Lubricants, Additives Engineer 57.70 AMAZON -CASE FOR NEW IPAD CITY 289591 2281 092626 11/14 1221.667012/28/2018 Other Equipment Administration-Fire 139.25-BESTBUY - RETURN IPAD CASE 289592 2281 11/8-1 1221.667012/28/2018 Other Equipment Administration-Fire 139.25 BESTBUY - IPAD CASE RETURNED 289593 2281 088871 11/7 1221.667012/28/2018 Other Equipment Administration-Fire 19.95 CC CHARGES 289594 0088 024377 12/3 0301.656912/28/2018 Maintenance Contracts IT-Gen & Admn 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 13Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 201.87 TRIPLE CROWN- SAFETY JACKETS 289595 6280 025827 11/12 2201.622212/28/2018 Medical/Rescue/Safety Supplies Gen/Adm-Streets 13.99 HYVEE-CHAPLAIN MEETING 289596 4819 093854 11/13 1101.647712/28/2018 Local Meeting Expenses General/Admn-Police 139.98 CABELAS-PARTIAL ORDER-SWAT CLO 289597 4934 080122 11/15 1104.622412/28/2018 Clothing/Personal Equipment Patrolling/Traffic 11.95 SQUAD REMOTE BATTERY 289598 4683 061939 11/14 1104.622012/28/2018 Operating Supplies - General Patrolling/Traffic 150.00 IACP 2019 MEMBERSHIP DUES 289599 4683 040506 11/14 1101.647912/28/2018 Dues and Subscriptions General/Admn-Police 14.98 PANERA - CHIEF.ATTORNEY LUNCH 289600 4683 058347 11/30 1101.647712/28/2018 Local Meeting Expenses General/Admn-Police 157.00 MN CHIEF'S 2019 MEMBERSHIP DUE 289601 4683 057033 12/3 1101.647912/28/2018 Dues and Subscriptions General/Admn-Police 2,550.00 CORNERHOUSE FORENSICSTRNG 289602 0977 086258 11/14 1105.647612/28/2018 Conferences/Meetings/Training Investigation/Crime Prevention 85.00 MANKATOSTUNIVJOBFAIRREG2X 289603 0977 021086 11/6 1101.631012/28/2018 Professional Services-General General/Admn-Police 150.00 MNSHERIFFSASSNGUNLAWSCOLLINS 289604 0977 072020 11/26 1105.647612/28/2018 Conferences/Meetings/Training Investigation/Crime Prevention 20.87 COURTYARDMARRIOTTSTRGCPLNBRKFS 289605 0977 079279 11/29 1101.647612/28/2018 Conferences/Meetings/Training General/Admn-Police 75.00 BCADMTRECERTBOUGHTON 289606 0977 099315 12/4 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 300.00 STCLOUDSTUNIVJOBFAIRREG2X 289607 0977 054792 12/4 1101.631012/28/2018 Professional Services-General General/Admn-Police 165.00 JPNIXONCONSMONEYLAUNDMEYER 289608 0977 056410 12/5 1105.647612/28/2018 Conferences/Meetings/Training Investigation/Crime Prevention 250.00 GLOCK ARMORER COURSE CLAUSEN 289609 0977 091771 12/3 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 250.00 GLOCK ARMORER COURSE PETERSON 289610 0977 025048 12/3 1104.647612/28/2018 Conferences/Meetings/Training Patrolling/Traffic 68.54 BOCCE EQUIPMENT DICK SPORTS 289611 4239 035450 12/1 3077.622712/28/2018 Recreation Equipment/Supplies Non-Traditional Sports 56.23 FOOTBALL EQUIPMENT DICK SPORTS 289612 4239 088835 12/1 3077.622712/28/2018 Recreation Equipment/Supplies Non-Traditional Sports 56.23 FOOTBALL EQUIPMENT DICK SPORTS 289613 4239 084750 12/1 3077.622712/28/2018 Recreation Equipment/Supplies Non-Traditional Sports 186.47 WIFFLEBALL EQUIPMENT 289614 4239 042124 3077.622712/28/2018 Recreation Equipment/Supplies Non-Traditional Sports 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 14Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 11/30 216.79-RETURN...NBS TICKET SCANNER 289615 1171 12/4 3079.622712/28/2018 Recreation Equipment/Supplies Special Events 409.00 KOAMTAC TICKET SCANNER 289616 1171 083017 11/29 3079.622712/28/2018 Recreation Equipment/Supplies Special Events 270.99 NOTHINGBUTSAVINGS TICKET SCAN 289617 1171 095401 11/21 3079.622712/28/2018 Recreation Equipment/Supplies Special Events 12.48 FACEBOOK - ADVERTISING 289618 9493 010771 12/5 3081.635712/28/2018 Advertising/Publication Arts & Humanities Council 190.00 IACP - MEMBERSHIP RENEW 289619 2642 000846 11/26 1101.647912/28/2018 Dues and Subscriptions General/Admn-Police 157.00 MCPA MEMBERSHIP DUES 2019 289620 2642 047162 12/3 1101.647912/28/2018 Dues and Subscriptions General/Admn-Police 3.45 CUB FOODS-SFST SUPPLIES 289621 2642 098714 12/5 1104.622612/28/2018 Public Safety Supplies Patrolling/Traffic 366.05 SAFARILAND-HOLSTERS 289622 4934 055044 11/17 1104.622412/28/2018 Clothing/Personal Equipment Patrolling/Traffic 257.10 SAFARILAND-HOLSTERS 289623 4934 014060 11/16 1104.622412/28/2018 Clothing/Personal Equipment Patrolling/Traffic 152.49-SPORTMAN GUIDE-RETURN 289624 4934 11/16 1104.622412/28/2018 Clothing/Personal Equipment Patrolling/Traffic 28.53 INGRAM PUBLISHING-BOOK 289625 4934 088939 11/29 1105.621112/28/2018 Office Printed Material/Forms Investigation/Crime Prevention 31.43 MULATE'S - CONFERENCE FOOD 289626 4288 061645 11/9 6716.647612/28/2018 Conferences/Meetings/Training General Administration 11.50 CONFERENCE FOOD 289627 4288 039321 11/7 6716.647612/28/2018 Conferences/Meetings/Training General Administration 19.79 EMBASSY SUITES CONFERENCE FOOD 289628 4288 023095 11/10 6716.647612/28/2018 Conferences/Meetings/Training General Administration 25.59 OLS NAWLINS COOKERY -CONF FOOD 289629 4288 026342 11/10 6716.647612/28/2018 Conferences/Meetings/Training General Administration 29.85 CAB TO ARENA FROM AIRPORT 289630 4288 072282 11/10 6716.647612/28/2018 Conferences/Meetings/Training General Administration 36.00 URBER TO CONF FROM AIRPORT 289631 4288 097491 11/10 6716.647612/28/2018 Conferences/Meetings/Training General Administration 21.36 WALMART - BDAY SUPPLIES 289632 6884 073721 11/17 6609.685512/28/2018 Merchandise for Resale Concession Sales/Vending 632.01 COURTYARD MARRIOTT -HOTEL CONF 289633 4288 040668 11/11 6716.647612/28/2018 Conferences/Meetings/Training General Administration 50.00-COURTYARD MARRIOTT - HOTEL DIS 289634 4288 11/13 6716.647612/28/2018 Conferences/Meetings/Training General Administration 36.19 UBER - CONFERNCE TRAVEL 289635 4288 070977 6716.647612/28/2018 Conferences/Meetings/Training General Administration 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 15Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 11/7 35.88 SUPPLIES FOR WELL 3 LIGHTS 289636 7965 013695 11/5 6148.623312/28/2018 Building Repair Supplies North Well Field 85.82 STP P.M SUPPLIES 289637 7965 068676 11/19 6155.623012/28/2018 Repair/Maintenance Supplies-Ge South Plant Production 40.00 KEY BOARD STP 289638 7965 055870 11/29 6154.623312/28/2018 Building Repair Supplies South Plant Building 30.50 NTP ADMIN BATHROOM 289638 7965 055870 11/29 6146.623012/28/2018 Repair/Maintenance Supplies-Ge North Plant Building 31.92 HOME DEPOT-WHEELS SHELF FIRE 289639 7790 016118 12/4 3001.622712/28/2018 Recreation Equipment/Supplies General/Admn-Recreation 50.00 MEN'S VB AWARDS BWW GIFT CARD 289640 4239 081793 12/4 3041.622712/28/2018 Recreation Equipment/Supplies Adult Volleyball-Men 50.00 WOMEN'S VB AWARDS BWW GIFT CAR 289640 4239 081793 12/4 3042.622712/28/2018 Recreation Equipment/Supplies Adult Volleyball-Women 100.00 CO-REC VB AWARDS BWW GIFT CARD 289640 4239 081793 12/4 3043.622712/28/2018 Recreation Equipment/Supplies Adult Volleyball-Co-Rec 250.00 MEN'S B-BALL AWARD BWW GIFT CA 289640 4239 081793 12/4 3076.622712/28/2018 Recreation Equipment/Supplies Adult Basketball-Men 46.83 CUB FOODS - WATER/SUPPLIES 289641 4872 035800 11/26 0720.647712/28/2018 Local Meeting Expenses General Admin-Planning & Zonin 18.94 CASHREGISTERSTORE-TUBING HILL 289642 5486 017255 11/9 3001.621012/28/2018 Office Supplies General/Admn-Recreation 126.84 AMAZON HOCKEY NET REPAIR 289643 2511 093585 11/16 3119.625212/28/2018 Parks & Play Area Supplies Rink Amenity Mtn/Setup 1,500.00 HYVEE - G.C. FITNESS PROMO 289644 8676 032523 11/28 6801.635712/28/2018 Advertising/Publication General & Administrative 39.00 MRPA - ANNUAL GENERAL MEETING 289645 8676 064106 11/13 3001.647712/28/2018 Local Meeting Expenses General/Admn-Recreation 231.56 AMAZON - PRINTING CARTRIDGES 289646 8676 022400 11/14 6801.621212/28/2018 Office Small Equipment General & Administrative 669.53 PLASTIC PRINTERS - CARDS 289647 8676 008585 11/29 3001.621012/28/2018 Office Supplies General/Admn-Recreation 234.95 PERFORMGROUP - COSTUMES 289648 1423 089006 11/16 6611.622012/28/2018 Operating Supplies - General Learn To Skate 95.00 FROSTY BLADES 289649 1423 017581 11/27 6611.622012/28/2018 Operating Supplies - General Learn To Skate 49.61 WALMART - BIRTHDAY SUPPLIES 289650 3330 030006 11/16 6609.685512/28/2018 Merchandise for Resale Concession Sales/Vending 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 16Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 47.94 AMAZON -COSTUMES FOR TEAM COMP 289651 3330 081631 11/16 6611.622012/28/2018 Operating Supplies - General Learn To Skate 14.05 NEW ORLEANS CC CONFERENCE FOOD 289652 4288 065487 11/8 6701.647612/28/2018 Conferences/Meetings/Training Season Pass 10.19 NEW ORLEANS CC CONFERENCE FOOD 289653 4288 016808 11/9 6716.647612/28/2018 Conferences/Meetings/Training General Administration 3.03 NEW ORLEANS CC-CONFERENCE FOOD 289654 4288 099436 11/10 6716.647612/28/2018 Conferences/Meetings/Training General Administration 18.49 THE CORP BAR - CONFERENCE FOOD 289655 4288 079071 11/9 6716.647612/28/2018 Conferences/Meetings/Training General Administration 19.38 SIGNS.COM CMF - PHASE2 289656 7643 024329 11/7 5501.666012/28/2018 Office Furnishings & Equipment CMF expansion phase II 21.60 MCDONALDS - MTG EXPENSES 289657 0290 044422 11/20 3202.647712/28/2018 Local Meeting Expenses Training and Meetings 90.46 CUB FOODS - COFFEE 289658 1696 045496 11/9 6831.685512/28/2018 Merchandise for Resale Food and Beverage 38.98 AMAZON - BATTERIES 289659 1696 044179 11/13 6801.622012/28/2018 Operating Supplies - General General & Administrative 65.98 AMAZON - BATTERIES 289660 1696 059062 11/14 6805.622012/28/2018 Operating Supplies - General Birthday Parties 43.87 TOPPERS PIZZA - EVENT 289661 1696 083700 11/20 6831.685512/28/2018 Merchandise for Resale Food and Beverage 113.22 PARTY CITY - SUPPLIES 289662 1696 065898 11/29 6805.622012/28/2018 Operating Supplies - General Birthday Parties 88.66 GOTPRINT.RACKCARDS 289663 4406 097661 11/17 6801.635712/28/2018 Advertising/Publication General & Administrative 321.35 KOHLS.FITBIT.MARKETING 289664 4406 073164 11/19 6801.635712/28/2018 Advertising/Publication General & Administrative 107.11 KOHLS.FITBIT.MARKETING 289665 4406 052981 11/19 6801.635712/28/2018 Advertising/Publication General & Administrative 597.00 EXPRESSO.SOFTWARE.RENEWAL 289666 4406 035208 11/27 6807.653512/28/2018 Other Contractual Services Fitness Center 597.00 EXPRESSO.SOFTWARE.RENEWAL 289666 4406 035208 11/27 6807.653512/28/2018 Other Contractual Services Fitness Center 597.00-EXPRESSO.SOFTWARE.RENEWAL 289666 4406 035208 11/27 6807.653512/28/2018 Other Contractual Services Fitness Center 28.49-KOHLS.CREDIT.FOR.SALESTAX 289667 4406 073164 12/5 6801.635712/28/2018 Advertising/Publication General & Administrative 20.00 ECONOMIC DEV ASSOC - EVENT 289668 4872 085270 0720.647712/28/2018 Local Meeting Expenses General Admin-Planning & Zonin 1/3/2019City of Eagan 16:45:01R55CKR2LOGIS102V 17Page -Council Check Register by GL Check Register w GL Date & Summary 12/28/201812/22/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20183564 12/28/2018 121803 US BANK - AUTOPAY Continued... 11/20 32.37 SAVOY'S - APC WORKSHOP FOOD 289669 4872 099927 11/27 0720.647712/28/2018 Local Meeting Expenses General Admin-Planning & Zonin 13.42 COWBOY JACKS-FM ASSOC. MEETING 289670 2406 012562 11/14 1228.647612/28/2018 Conferences/Meetings/Training Inspection and Prevention 824.55 PROMTIONAL ITEMS CUPS AND MUG 289671 5528 057552 11/16 1107.622012/28/2018 Operating Supplies - General Support Services 45,916.87 20184227 12/27/2018 100892 ICMA RETIREMENT TRUST 43,202.23 ICMA EMPLOYEE CONTRIBUTIONS 289371 12272018 9592.203112/28/2018 Ded Pay - ICMA Benefit Accrual 43,202.23 20185109 12/26/2018 100283 BERKLEY ADMINISTRATORS 3,167.00 WC ADMIN FEE 289368 122618 9593.638712/26/2018 Worker's Comp - Administration Workers' Compensation Self-In 3,167.00 20185680 12/27/2018 147907 SELECT ACCOUNT 4,289.03 FLEX REIMBURSEMENT 289369 12272018 9592.221512/27/2018 Flex Plan Withholding Payable Benefit Accrual 4,289.03 20188030 12/27/2018 100694 PUBLIC EMPLOYEE RETIREMENT 76.96 PAYROLL ENDING 12/22/2018 289379 12272018 9592.614612/28/2018 PERA - DCP Benefit Accrual 70,682.46 PAYROLL ENDING 12/22/2018 289379 12272018 9592.201312/28/2018 Ded Payable - PERA Benefit Accrual 41,066.01 PAYROLL ENDING 12/22/2018 289379 12272018 9592.614212/28/2018 PERA - Coordinated Benefit Accrual 52,522.50 PAYROLL ENDING 12/22/2018 289379 12272018 9592.614312/28/2018 PERA - Police Benefit Accrual 164,347.93 20188549 12/24/2018 151185 HEALTHPARTNERS INC 3,059.25 DENTAL CLAIMS REIMBURSEMENT 289370 12242018 9594.615812/24/2018 Dental Insurance Dental Self-insurance 3,059.25 1,584,304.72 Grand Total Payment Instrument Totals Checks 1,538,387.85 EFT Payments 45,916.87 Total Payments 1,584,304.72 1/3/2019City of Eagan 16:45:08R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/28/201812/22/2018 - Company Amount 717,688.7009001GENERAL FUND 14,526.3309197ETV 145,241.5409220PUBLIC UTILITIES 22,012.3709221CIVIC ARENA 4,407.1009222CASCADE BAY 37,403.8709223CENTRAL PARK /COMMUNITY CENTER 4,041.8009225FIBER INFRASTRUCTURE FUND 46.3409328PARK SYS DEV AND R&R 47.1009334CEDARVALE/HWY 13 TIF 141.3009337COMMUNITY INVESTMENT 19.3809355MAINTENANCE FACILITY EXPANSION 126.7009372REVOLVING SAF-CONSTRUCTION 382,660.1309592BENEFIT ACCRUAL 3,192.7109593WORKERS' COMPENSATION SELF-INS 3,059.2509594Dental Self-insurance 57,484.8009695DAK CO DRUG TASK FORCE 192,205.3009880PAYROLL Report Totals 1,584,304.72 1/4/2019City of Eagan 8:22:13R55CKR2 LOGIS102V 1Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202895 1/4/2019 152114 3 GUYS SEWING 22.00 NEW LOGO-WINTER JACKETS 289691 5816 2010.622412/31/2018 Clothing/Personal Equipment General Engineering 22.00 202896 1/4/2019 100584 ADVANCED GRAPHIX INC 10.00 SQUAD 8 REPAIR 289680 200916 1104.642512/31/2018 Mobile Equipment Repair Labor Patrolling/Traffic 10.00 202897 1/4/2019 146970 AITKIN, ANDY 55.98 CLOTHING ALLOW ANDY AITKIN 289692 120918 2201.211512/31/2018 Clothing Allowance Gen/Adm-Streets 55.98 202898 1/4/2019 151172 ALADTEC INC. 4,980.00 SCHEDULING SOFTWARE 2019 289900 2018-12682 1221.62701/3/2019 Computer Software Administration-Fire 4,980.00 202899 1/4/2019 146622 ALLIANCE FOR INNOVATION 3,980.00 ALLIANCE FOR INNOVATION DUES 289910 268815 0201.64791/3/2019 Dues and Subscriptions General & Admn-Admn 3,980.00 202900 1/4/2019 114884 ANSELMENT, DANIELLE 17.44 MILEAGE-TRAINING-ANSELMENT 289693 110618 1104.635312/31/2018 Personal Auto/Parking Patrolling/Traffic 17.44 202901 1/4/2019 142987 APPLE CHEVROLET BUICK NORTHFIELD 170.63 SHADE FOR REAR OF UNIT 1111 289681 60746 3511.668012/31/2018 Mobile Equipment Equip Rev Fd-Dept 11 168.23 UNIT 1111R 289943 60395 9001.141512/31/2018 Inventory - Parts General Fund 338.86 202902 1/4/2019 100360 APPLE FORD LINCOLN APPLE VALLEY 343.64 PO2018-89 289935 440673 9001.141512/31/2018 Inventory - Parts General Fund 55.89 UNIT 1103 289936 AICB954922 9001.141512/31/2018 Inventory - Parts General Fund 572.46 PO2018-90 289937 444051 9001.141512/31/2018 Inventory - Parts General Fund 237.82 UNIT 1109 289938 444480 9001.141512/31/2018 Inventory - Parts General Fund 99.35 UNIT 11033 289939 445452 9001.141512/31/2018 Inventory - Parts General Fund 147.32 UNIT 1127 289940 445688 9001.141512/31/2018 Inventory - Parts General Fund 10.46 UNIT 319 289941 445798 9001.141512/31/2018 Inventory - Parts General Fund 365.35 UNIT 1133 289942 445816 9001.141512/31/2018 Inventory - Parts General Fund 119.00- OVRPMNT INV A1JP907425 289954 A1JP907245-CR 9591.638612/31/2018 Insurance Deductible Risk Management 1,713.29 1/11/2019 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 2Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202903 1/4/2019 144673 ARCADE ELECTRIC Continued... 315.60 BLOWERS WIRED PUMPHOUSE 289682 10476 6719.653512/31/2018 Other Contractual Services Building Maintenance 1,349.95 ELECTRICAL FOR TREADMILL 289683 10477 6603.663012/31/2018 Other Improvements Building Repair & Maint. 554.16 ELECTRICAL REPAIR 289684 10517 3313.653512/31/2018 Other Contractual Services Fire Buildings 3,612.92 ELECTRICAL REPAIR 289685 10516 3314.653512/31/2018 Other Contractual Services Central Maintenance 1,351.24 ELECTRICAL REPAIR 289686 10518 3314.653512/31/2018 Other Contractual Services Central Maintenance 11,885.00 ECC OUTDOOR BLDG LED'S 289687 10528 6834.653512/31/2018 Other Contractual Services Capital Replacement 19,068.87 202904 1/4/2019 121083 ASPEN MILLS 264.60 EXPLORER PATCHES 289688 228774 1228.622412/31/2018 Clothing/Personal Equipment Inspection and Prevention 264.60 202905 1/4/2019 140466 ASPENWALL TREE SERVICE INC. 1,500.00 BUR OAKS PARK REMOVAL 289689 18-0327 3220.654512/31/2018 Tree Removal Tree Removal 1,075.00 MOONSHINE REMOVAL 289690 18-0329 3220.654512/31/2018 Tree Removal Tree Removal 1,525.00 CAPONI PARK REMOVAL 289694 18-0326 3220.654512/31/2018 Tree Removal Tree Removal 1,200.00 THRESHER FIELDS REMOVAL 289695 18-0328 3220.654512/31/2018 Tree Removal Tree Removal 5,300.00 202906 1/4/2019 151832 AT&T 950.00 18-Z-107 TRACKING 289705 296833 9695.658912/31/2018 Forfeiture Expenditures Dakota Co Drug Task Force 950.00 202907 1/4/2019 100487 BARR ENGINEERING CO 90.00 ENGINEERING SERVICES 289696 23191139.19-6 6541.6712 P132212/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 90.00 ENGINEERING SERVICES 289696 23191139.19-6 6541.6712 P130212/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 180.00 ENGINEERING SERVICES 289696 23191139.19-6 6541.6712 P130312/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 1,958.81 ENGINEERING SERVICES 289696 23191139.19-6 6541.6712 P130412/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 90.00 ENGINEERING SERVICES 289696 23191139.19-6 6541.6712 P130612/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 4,317.08 ENGINEERING SERVICES 289697 23191139.18-14 6541.6712 P127212/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 1,278.76 ENGINEERING SERVICES 289697 23191139.18-14 6541.6712 P127112/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 1,032.14 ENGINEERING SERVICES 289697 23191139.18-14 6541.6712 P127012/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 3,212.80 ENGINEERING SERVICES 289697 23191139.18-14 6541.6712 P126912/31/2018 Project - Engineering Capital Proj-Renew&Repl-cr1126 4,306.00 BARR ENG, SITE DVLP 30%289698 23191361.00-16 5040.631012/31/2018 Professional Services-General Site Development 16,555.59 202908 1/4/2019 100397 BATTERIES PLUS 159.92 UPS BATTERIES 289699 P9324557 6148.626012/31/2018 Utility System Parts/Supplies North Well Field 159.92 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 3Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202909 1/4/2019 150924 BKJ LAND CO.Continued... 1,130.00 CEDARPONDPARK SHORERESTORE 289700 1818-5 6542.675912/31/2018 General Landscaping/Furnishing Capital Proj-WQ dedictn-cr1127 5,653.10 CEDAR POND STORM REPAIRS 289700 1818-5 6438.643212/31/2018 Utility System Repair-Labor Storm Main Maintenance/Repair 15,048.00 CEDARPONDCIP 289700 1818-5 2813.675312/31/2018 Grading Cedar Pond Park 21,831.10 202910 1/4/2019 153567 BLACKINTON CO INC, V H 12.00 BOLKS UNIFORM REPAIR 289701 2929140 1105.622412/31/2018 Clothing/Personal Equipment Investigation/Crime Prevention 12.00 202911 1/4/2019 102077 BOLKS, STEPHANIE 30.00 BOLKS TRAINING 289706 112818 1105.647612/31/2018 Conferences/Meetings/Training Investigation/Crime Prevention 20.00 UNIFORM BOLKS 289707 120318 1105.622412/31/2018 Clothing/Personal Equipment Investigation/Crime Prevention 50.00 202912 1/4/2019 131767 BOLTON & MENK INC. 9,464.00 PROF SERVICES 11/3-11/30/18 289702 0226845 8311.671312/31/2018 Project - Outside Engineering P 1311 Donald Avenue 4,003.50 PROF SERVICES 11/3-11/30/18 289703 0226846 8310.671312/31/2018 Project - Outside Engineering P 1310 Surry Heights Drive 13,467.50 202913 1/4/2019 100024 BRAUN INTERTEC 9,283.00 BRAUN INTERTEC, TESTING 289704 B155103 5041.631012/31/2018 Professional Services-General Phase 1-PD,Garage,&Traing room 9,283.00 202914 1/4/2019 128578 CDW GOVERNMENT INC. 59.69 CPU POWER SUPPLY-01 289708 QHT4967 1101.666012/31/2018 Office Furnishings & Equipment General/Admn-Police 12.96 EQUIPMENT FOR RWAARA 289709 QLD5112 0301.666012/31/2018 Office Furnishings & Equipment IT-Gen & Admn 72.65 202915 1/4/2019 151299 CINTAS 60.52 RUGS 289710 4013900635 3314.656912/31/2018 Maintenance Contracts Central Maintenance 50.20 RUGS 289711 4013900567 3315.656912/31/2018 Maintenance Contracts City Hall 34.20 ECC RUGS 289712 4014225206 6827.656912/31/2018 Maintenance Contracts Building Maintenance 49.50 RUGS 289713 4013900639 6146.653512/31/2018 Other Contractual Services North Plant Building 194.42 202916 1/4/2019 147895 CJ SPRAY 61.36 HYDRANT PAINTING 289714 3123520 6144.623012/31/2018 Repair/Maintenance Supplies-Ge Hydrant Maintenance/Repair 61.36 202917 1/4/2019 100040 CONT SAFETY EQUIP 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 4Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202917 1/4/2019 100040 CONT SAFETY EQUIP Continued... 171.00 PPE SAFETY GLOVES 289715 449178 6238.622212/31/2018 Medical/Rescue/Safety Supplies Sewer Main Maintenance 375.00 PPE LIFE JACKETS 289716 449177 6438.622212/31/2018 Medical/Rescue/Safety Supplies Storm Main Maintenance/Repair 83.66 CLOTHING ALLOWANCE - HOLTZ 289890 449108 6201.211512/31/2018 Clothing Allowance San Sewer-Administration 629.66 202918 1/4/2019 150880 CORE & MAIN LP 2,849.70 WOODLANDS LS REPAIR 289717 J845412 6439.626012/31/2018 Utility System Parts/Supplies Lift Station Maintenanc/Repair 2,849.70 202919 1/4/2019 152118 CORNERSTONE COPY BURNSVILLE 397.50 PRINTING 289718 173797 3071.635712/31/2018 Advertising/Publication MN State Arts Board 397.50 202920 1/4/2019 152916 CORNERSTONE PARKING GROUP 158.82 CINTAS FLOOR MATS 289719 1650 9116.622312/31/2018 Building/Cleaning Supplies Cedar Grove Parking Garage 469.19 VERSATILE INV #13546 REPAIRS 289719 1650 9116.653512/31/2018 Other Contractual Services Cedar Grove Parking Garage 628.01 202921 1/4/2019 153516 DAK CTY DRUGTASKFORCE-CHRISTOPHER MELTON 10,730.00 BUY FUND REPLENISH 289901 010219 9695.1030.61/3/2019 Buy Fund-Drug Task Force Dakota Co Drug Task Force 10,730.00 202922 1/4/2019 100338 DAK CTY RECORDER 56.00 FS 5 PLAT RECORDING FEE 289720 3279762 - PLAT 9337.631012/31/2018 Professional Services-General Community Investment 56.00 202923 1/4/2019 128852 DAK CTY REGIONAL CHAMBER OF COMMERCE 1,250.00 2019 MEMBERSHIP & DIRECTORY 289911 69258 0201.65351/3/2019 Other Contractual Services General & Admn-Admn 1,250.00 202924 1/4/2019 100048 DAK CTY TECHNICAL COLLEGE 300.00 MASON TRAINING 289721 356779 1104.647612/31/2018 Conferences/Meetings/Training Patrolling/Traffic 300.00 202925 1/4/2019 120622 DAKOTA COMMUNICATIONS CENTER 113,426.00 DCC MONTHLY FEE-JAN2019 289912 EA2019-01 1108.63301/3/2019 DCC Fees Communications 113,426.00 202926 1/4/2019 133868 DAKOTA COUNTY FINANCIAL SERVICES 1,215.31 SPERRY TOWER ELECT COST 289723 00033164 6154.640912/31/2018 Electricity-Wells/Booster Stat South Plant Building 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 5Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202926 1/4/2019 133868 DAKOTA COUNTY FINANCIAL SERVICES Continued... 2,659.62 PD RADIO USER FEE-DEC18 289724 00033163 1108.656912/31/2018 Maintenance Contracts Communications 2,169.69 PD RADIO USER FEE-DEC18 289724 00033163 1221.653512/31/2018 Other Contractual Services Administration-Fire 2,659.62 PD RADIO USER FEE-NOV18 289725 00033162 1108.656912/31/2018 Maintenance Contracts Communications 2,169.69 FIRE RADIO USER FEE-NOV18 289725 00033162 1221.653512/31/2018 Other Contractual Services Administration-Fire 10,873.93 202927 1/4/2019 145515 DAKOTA COUNTY TREASURER-AUDITOR 13.30 RECYCLING 289726 6/7/2018 3304.653912/31/2018 Waste Removal/Sanitation Servi Bldg/Facilities Maintenance 30.00 RECYCLING 289727 11/15/2018 3304.653912/31/2018 Waste Removal/Sanitation Servi Bldg/Facilities Maintenance 43.30 202928 1/4/2019 100447 DALCO 2,809.38 CUSTODIAL SUPPLIES 289722 3400662 6827.622312/31/2018 Building/Cleaning Supplies Building Maintenance 2,809.38 202929 1/4/2019 102523 DLT SOLUTIONS, INC. 5,159.75 AUTOCAD RENEWALS 289913 4721759A 0301.65691/3/2019 Maintenance Contracts IT-Gen & Admn 5,159.75 202930 1/4/2019 100969 DRIVER & VEHICLE SERVICES 22.00 INV TABS-VIN 4766/VIN 5927 289902 120518 1104.64801/3/2019 Licenses, Permits and Taxes Patrolling/Traffic 22.00 202931 1/4/2019 126333 DUNN & SEMINGTON PRINTING DESIGN 480.00 DASHER BOARDS FOR YOUTH 289728 34863 6601.622012/31/2018 Operating Supplies - General General/Administrative-Arena 480.00 202932 1/4/2019 152878 DYNAMIC EMPLOYMENT GROUP LLC 750.00 OFFICER WELLNESS TRAINING 289729 1554 1104.632012/31/2018 Instructors Patrolling/Traffic 750.00 202933 1/4/2019 150747 EAGAN KICK-START ROTARY CLUB 205.00 ROTARY, 2019 1ST QTR 289914 458 0201.64771/3/2019 Local Meeting Expenses General & Admn-Admn 205.00 Q1 2019 ROTARY DUES 289915 449 3001.64771/3/2019 Local Meeting Expenses General/Admn-Recreation 410.00 202934 1/4/2019 101048 EHLERS & ASSOCIATES, INC. 780.00 CORVIDA/MIF NOV 2018 289730 78836 9001.2245 J035212/31/2018 Escrow - Private Development F General Fund 780.00 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 6Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202935 1/4/2019 101006 EMERGENCY AUTO TECHNOLOGIES Continued... 608.20 SQUAD PARTS 289731 DL121918-26 1104.623112/31/2018 Mobile Equipment Repair Parts Patrolling/Traffic 608.20 202936 1/4/2019 104486 ENOS, LLOYD 65.10 ENOS UNIFORM 289735 120518 1107.622412/31/2018 Clothing/Personal Equipment Support Services 65.10 202937 1/4/2019 151785 EVERBRIDGE INC. 6,300.00 2019 - NIXLE TEXTING PLATFORM 289916 M40523 0901.65351/3/2019 Other Contractual Services Gen & Admin-Communications 6,300.00 202938 1/4/2019 100062 FACTORY MOTOR PARTS CO 70.83 DEF FLUID 289732 1-5804446 2244.623512/31/2018 Fuel, Lubricants, Additives Street Equipment Repair/Mtn 23.61 DEF FLUID 289732 1-5804446 3128.623512/31/2018 Fuel, Lubricants, Additives Vehicle Maintenance 94.44 202939 1/4/2019 100451 FASTENAL COMPANY 36.74 BRINE MAKER REPAIR 289733 MNTC1224970 2240.625612/31/2018 Snow Removal/Ice Control Suppl Street Plowing/Sanding 3.50 EQUIPMENT FOR BEAN BAGS BOARDS 289734 MNTC1224925 3001.622712/31/2018 Recreation Equipment/Supplies General/Admn-Recreation 20.98 BLACK UV RES CABLE TIES STOCK 289736 MNTC1224820 6146.62301/3/2019 Repair/Maintenance Supplies-Ge North Plant Building 637.32 SS SUPPLIES AIR LINE FILTER CE 289737 MNTC1224980 6147.62601/3/2019 Utility System Parts/Supplies North Plant Production 9.24 HYDRANT REPAIR 289738 MNTC1224860 6144.62601/3/2019 Utility System Parts/Supplies Hydrant Maintenance/Repair 707.78 202940 1/4/2019 122976 FIRE SAFETY USA INC. 2,405.00 MISC TRUCK PARTS 289739 118640 1224.62311/3/2019 Mobile Equipment Repair Parts Engineer 2,405.00 202941 1/4/2019 143971 FLEETPRIDE 186.56 PPE SEWER GLOVES 289740 16512673 6239.62221/3/2019 Medical/Rescue/Safety Supplies Lift Station Maintenanc/Repair 50.74 UNIT 312 289741 16787465 9001.14151/3/2019 Inventory - Parts General Fund 69.33 PPE SAFETY GLOVES 289742 16680199 6144.62221/3/2019 Medical/Rescue/Safety Supplies Hydrant Maintenance/Repair 306.63 202942 1/4/2019 101972 FRANCOIS, RICHARD 159.95 CLOTHING ALLOWANCE - FRANCOIS 289743 120818 6101.21151/3/2019 Clothing Allowance Water -Administration 159.95 202943 1/4/2019 147955 GALLS LLC 3.05 FARNHAM UNFIORM 289744 011482014 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 7Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202943 1/4/2019 147955 GALLS LLC Continued... 9.00 TENNESSEN UNIFORM 289745 011501520 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 390.00 HAT BANDS 289746 011501681 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 165.50 TOCKO UNIFORM 289747 011541034 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 240.00 WEGNER UNIFORM 289748 011550646 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 61.65 TOCKO UNIFORM 289749 011551943 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 61.65 TOCKO UNIFORM 289750 011551945 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 492.00 PD PATCHES 289751 011565483 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 15.15 BOLLUYT UNIFORMS 289784 011513431 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 32.40 ELENZ UNIFORM 289894 011597477 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 1,470.40 202944 1/4/2019 100578 GENUINE PARTS COMPANY 1,864.90 INVENTORY AND RO'S 289895 14302615-103118 9001.141512/31/2018 Inventory - Parts General Fund 6.29 FIRE 289895 14302615-103118 1224.623012/31/2018 Repair/Maintenance Supplies-Ge Engineer 130.32 FIRE DEF 289895 14302615-103118 1224.623512/31/2018 Fuel, Lubricants, Additives Engineer 104.08 POLICE PARTS 289895 14302615-103118 1104.623112/31/2018 Mobile Equipment Repair Parts Patrolling/Traffic 17.84 PARKS PARTS 289895 14302615-103118 3118.625212/31/2018 Parks & Play Area Supplies Athletic Field Mtn/Setup 15.10 PARKS PARTS 289895 14302615-103118 3129.623112/31/2018 Mobile Equipment Repair Parts Shop Mtn/General Repairs 246.29 SHOP SUPPLIES 289895 14302615-103118 2401.624012/31/2018 Small Tools Gen/Adm-Central Services 42.28 STREETS PARTS 289895 14302615-103118 2244.623112/31/2018 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 18.48 UTILITIES 289895 14302615-103118 6146.626012/31/2018 Utility System Parts/Supplies North Plant Building 186.03 UTILITIES PARTS 289895 14302615-103118 6232.623112/31/2018 Mobile Equipment Repair Parts Equipment Maintenance/Repair 111.90 SMALL TOOLS 289896 14302615-113018 2401.624112/31/2018 Shop Materials Gen/Adm-Central Services 130.59 PARKS PARTS 289896 14302615-113018 3128.623112/31/2018 Mobile Equipment Repair Parts Vehicle Maintenance 1,538.50 INV PARTS 289896 14302615-113018 9001.141512/31/2018 Inventory - Parts General Fund 12.70 STREETS PARTS 289896 14302615-113018 2244.623112/31/2018 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 33.70 FIRE 289896 14302615-113018 1224.623012/31/2018 Repair/Maintenance Supplies-Ge Engineer 398.93 FIRE DEF 289896 14302615-113018 1224.623512/31/2018 Fuel, Lubricants, Additives Engineer 7.30 FIRE PARTS 289896 14302615-113018 1224.623112/31/2018 Mobile Equipment Repair Parts Engineer 10.18 PARKS TOOLS 289896 14302615-113018 3127.624012/31/2018 Small Tools Equipment Maintenance/Repair 21.82 PARKS PARTS 289896 14302615-113018 3127.623112/31/2018 Mobile Equipment Repair Parts Equipment Maintenance/Repair 78.17 SHOOP TOOLS 289896 14302615-113018 2401.624012/31/2018 Small Tools Gen/Adm-Central Services 45.57 PARKS PARTS 289896 14302615-113018 3119.625212/31/2018 Parks & Play Area Supplies Rink Amenity Mtn/Setup 5,020.97 202945 1/4/2019 144566 GERLACH OUTDOOR POWER EQUIPMENT INC. 3,080.00 OUTBACK BRUSH CUTTER 289897 166312 3222.667012/31/2018 Other Equipment Equipment Mtn 3,080.00 202946 1/4/2019 148199 GOLDEN ESSENCE HEALING ARTS 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 8Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202946 1/4/2019 148199 GOLDEN ESSENCE HEALING ARTS Continued... 250.00 GOLDEN ESSENCE RENTAL-10/18 289752 132 3092.645612/31/2018 Building Rental CDBG - Seniors 150.00 GOLDEN ESSENCE RENTAL-9/18 289753 131 3092.645612/31/2018 Building Rental CDBG - Seniors 400.00 202947 1/4/2019 101127 GOODPOINTE TECHNOLOGY CORPORATION 5,970.00 AVL-2019 289917 3873 0301.65691/3/2019 Maintenance Contracts IT-Gen & Admn 5,970.00 202948 1/4/2019 146240 GOODYEAR COMMERCIAL TIRE 2,326.57 UNIT 1210 289898 124-1091977 9001.141512/31/2018 Inventory - Parts General Fund 2,326.57 202949 1/4/2019 100990 GRAINGER 282.66 TEMP HYDRANT METERS 289754 9029330058 6163.626012/31/2018 Utility System Parts/Supplies Meter Maintenance/Repair 66.50 PR STATIONS 289755 9029282325 6152.626012/31/2018 Utility System Parts/Supplies PRS Inspection/Maint/Repair 325.28 BRINE PUMP MOTOR 289756 9031453369 2240.625612/31/2018 Snow Removal/Ice Control Suppl Street Plowing/Sanding 34.72 BRINE PUMP SUPPLIES 289757 9031217152 2240.625612/31/2018 Snow Removal/Ice Control Suppl Street Plowing/Sanding 43.60 MISC REPAIR SUPPLIES 289758 9020590288 1225.623012/31/2018 Repair/Maintenance Supplies-Ge Fire / EMS Equipment 222.94 MISC CLEANING SUPPLIES 289759 9025330516 1225.624412/31/2018 Chemicals & Chemical Products Fire / EMS Equipment 399.00 PR STATIONS 289760 9036655745 6152.626012/31/2018 Utility System Parts/Supplies PRS Inspection/Maint/Repair 99.51 CONSTRUCTION METERS 289761 9038203106 6163.626012/31/2018 Utility System Parts/Supplies Meter Maintenance/Repair 344.85 ICE CLEATS FOR PPE 289762 9038700069 6131.622212/31/2018 Medical/Rescue/Safety Supplies Water Customer Service 344.85 ICE CLEATS FOR PPE 289763 9040546856 6131.622212/31/2018 Medical/Rescue/Safety Supplies Water Customer Service 452.20-PR STATIONS RETURN 289764 9040546864 6152.626012/31/2018 Utility System Parts/Supplies PRS Inspection/Maint/Repair 68.97 PPE ICE CLEATS 289785 9029205102 6131.622212/31/2018 Medical/Rescue/Safety Supplies Water Customer Service 156.04 TEMP HYDRANT METERS 289899 9029330041 6163.626012/31/2018 Utility System Parts/Supplies Meter Maintenance/Repair 1,936.72 202950 1/4/2019 148750 GRIFFIN, NICHOLAS 19.99 CLOTHING ALLOWANCE - GRIFFIN 289768 121018 6101.211512/31/2018 Clothing Allowance Water -Administration 19.99 202951 1/4/2019 146028 HALL CO., W.L. 362.50 WALL REPAIR 289765 4731 6827.653512/31/2018 Other Contractual Services Building Maintenance 362.50 202952 1/4/2019 145495 HAMMER, JENNIFER 140.00 HAMMER UNIFORM 289769 121118 1107.622412/31/2018 Clothing/Personal Equipment Support Services 140.00 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 9Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202953 1/4/2019 100085 HARDWARE HANK Continued... 2.49 GENERATOR PARTS 289766 1788934 6232.623112/31/2018 Mobile Equipment Repair Parts Equipment Maintenance/Repair 16.47 STP HIGH SERV PUMP PARTS 289767 1801859 6155.623012/31/2018 Repair/Maintenance Supplies-Ge South Plant Production 7.47 HARDWARE HANK-BOLTS FOR TRUCK 289770 1799813 1224.623112/31/2018 Mobile Equipment Repair Parts Engineer 23.89 FUEL/OIL 289771 1804919 3222.623512/31/2018 Fuel, Lubricants, Additives Equipment Mtn 22.99 SAFETY SUPPLY 289772 1803522 3201.622212/31/2018 Medical/Rescue/Safety Supplies Administrative/General 73.31 202954 1/4/2019 100267 HAYES ELECTRIC 188.00 BLDG REPAIR LABOR 289773 4271-122918 3106.642712/31/2018 Building Operations/Repair-Lab Structure Care & Maintenance 188.00 202955 1/4/2019 150980 HD SUPPLY CONSTRUCTION AND INDUSTRIAL 47.77-CREDIT 289774 10009701535 3108.625212/31/2018 Parks & Play Area Supplies Park Improvements 10.49 STREET SIGN INSTALL 289775 50009291518 2242.625712/31/2018 Signs & Striping Material Signs-Installation & Mtn 10.49-STREET SIGN INSTALL 289776 10009739926 2242.625712/31/2018 Signs & Striping Material Signs-Installation & Mtn 53.98 STREET SIGN INSTALL 289777 50009413085 2242.625712/31/2018 Signs & Striping Material Signs-Installation & Mtn 6.21 202956 1/4/2019 138631 HEALTHEAST MEDICAL TRANSPORTATION 85.00 BLOOD DRAW SUSPECT 289783 18-53081 9115.631012/31/2018 Professional Services-General DWI Forfeiture 85.00 202957 1/4/2019 151175 HELLO BOOKING INC. 2,375.00 STAGE DOWN PAYMENT 289893 080919-DOWN PAYMENT 3079.63201/3/2019 Instructors Special Events 2,500.00 CHRIS KROEZE DOWN PMNT 289893 080919-DOWN PAYMENT 3079.63201/3/2019 Instructors Special Events 4,875.00 202958 1/4/2019 113918 HILLYARD 1,949.76-GYM RE-SURFACING SUPPLIES 289778 800355430 6827.653512/31/2018 Other Contractual Services Building Maintenance 476.62 CUSTODIAL SUPPLIES 289779 603038940 6827.622312/31/2018 Building/Cleaning Supplies Building Maintenance 529.24 EQUIPMENT REPAIR 289780 603080085 6827.623012/31/2018 Repair/Maintenance Supplies-Ge Building Maintenance 930.00 VACUUMS 289781 603088472 6827.664012/31/2018 Machinery/Equipment Building Maintenance 720.29 CUSTODIAL SUPPLIES 289782 603264776 6827.622312/31/2018 Building/Cleaning Supplies Building Maintenance 706.39 202959 1/4/2019 100297 HOLIDAY COMMERCIAL 5.36 CAR WASHES 289786 1400-006-317-66 9-120818 1221.635412/31/2018 Car Washes Administration-Fire 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 10Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202959 1/4/2019 100297 HOLIDAY COMMERCIAL Continued... 145.00 SQUAD CAR WASH 289790 1400-006-311-45 8-120818 1104.635412/31/2018 Car Washes Patrolling/Traffic 150.36 202960 1/4/2019 138907 HOLMIN HEATING & COOLING 360.00 HVAC CONTRACT 289787 700993 3314.656912/31/2018 Maintenance Contracts Central Maintenance 360.00 202961 1/4/2019 101708 HONSA LIGHTING SALES & SVC. INC. 521.80 RECYCLING 289788 86928 6827.653912/31/2018 Waste Removal/Sanitation Servi Building Maintenance 521.80 202962 1/4/2019 100089 HOSE CONVEYORS INC 183.07 BRINE BUILDING PARTS 289789 00078189 2240.625612/31/2018 Snow Removal/Ice Control Suppl Street Plowing/Sanding 183.07 202963 1/4/2019 100090 HOTSY EQUIPMENT OF MINNESOTA 285.98 HOTSY SOAP 289791 61850 2401.624112/31/2018 Shop Materials Gen/Adm-Central Services 285.98 202964 1/4/2019 145222 HOWIES HOCKEY TAPE 157.28 PRO SHOP RESALE 289792 38746 6623.685512/31/2018 Merchandise for Resale Pro Shop Sales 157.28 202965 1/4/2019 108125 HTCIA 75.00 HTCIA SUBSCRIPTION INV 289918 7156 1105.64791/3/2019 Dues and Subscriptions Investigation/Crime Prevention 75.00 202966 1/4/2019 149714 HYDROCORP 5,365.00 CROSS CONNECTION CONTROL PROG 289919 0050644-IN 6131.63101/3/2019 Professional Services-General Water Customer Service 5,365.00 202967 1/4/2019 102585 ICMA 1,400.00 2019 ICMA MEMBERSHIP 289920 140166 OSBERG-2019 0201.64791/3/2019 Dues and Subscriptions General & Admn-Admn 1,400.00 202968 1/4/2019 115944 INTEREUM, INC. 1,203.52 STAGING ROOM WORK SURFACES 289793 152537 6501.666012/31/2018 Office Furnishings & Equipment G/A - Water Quality 947.43 STAGING ROOM INSTALL SERVICES 289793 152537 6501.653512/31/2018 Other Contractual Services G/A - Water Quality 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 11Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202968 1/4/2019 115944 INTEREUM, INC.Continued... 2,281.17 INTERUM OFFICE SUPPLIES 289794 152538 6801.667012/31/2018 Other Equipment General & Administrative 4,432.12 202969 1/4/2019 100508 J R'S APPLIANCE DISPOSAL INC 53.75 EQUIPMENT FOR BEAN BAGS BOARDS 289795 96742 3001.622712/31/2018 Recreation Equipment/Supplies General/Admn-Recreation 53.75 202970 1/4/2019 100378 JOHNSON FIRE & SAFETY INC, J N 117.90 ICE PATCHING EQUIPMENT 289797 SOI.158533 6604.653512/31/2018 Other Contractual Services Ice Maintenance 117.90 202971 1/4/2019 153563 JOHNSON FITNESS AND WELLNESS 1,250.00 FITNESS EQUIP INSTALL/REPAIR 289796 2-011712 1104.623212/31/2018 Small Equipment Repair Parts Patrolling/Traffic 1,250.00 202972 1/4/2019 101730 JONAS, KATY 59.40 JONAS UNIFORM-SHOES 289799 120418 1107.622412/31/2018 Clothing/Personal Equipment Support Services 59.40 202973 1/4/2019 140758 KENDELL DOORS & HARDWARE INC. 496.61 DOOR REPAIR 289798 IN000102 6827.653512/31/2018 Other Contractual Services Building Maintenance 2,766.00 DOOR OPENER-QUARRY PARK 289800 S1070847 3107.623312/31/2018 Building Repair Supplies Building/Structure Constr 3,262.61 202974 1/4/2019 138660 KNOLL, MARGARET 15.00 CLERICAL TRAINING 289801 121218 1107.647612/31/2018 Conferences/Meetings/Training Support Services 14.17 MILEAGE- TRAINING-KNOLL 289801 121218 1107.635312/31/2018 Personal Auto/Parking Support Services 29.17 202975 1/4/2019 127571 KOEHLE, JESSICA 102.61 ICE SAW SHARPENING 289802 120618 6501.623412/31/2018 Field/Other Equipment Repair G/A - Water Quality 43.33 LAKE MEETING REFRESHMENTS 289802 120618 6538.647712/31/2018 Local Meeting Expenses Pub Information/Education 145.94 202976 1/4/2019 109662 LAKEVILLE PARK & REC 40.00 WHO HIKE SUPPLIES 289803 125675 3079.622712/31/2018 Recreation Equipment/Supplies Special Events 40.00 202977 1/4/2019 100644 LANGUAGE LINE SERVICES 320.52 LANGUAGE LINE MONTHLY-NOV18 289804 4458493 1104.631012/31/2018 Professional Services-General Patrolling/Traffic 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 12Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202977 1/4/2019 100644 LANGUAGE LINE SERVICES Continued... 320.52 202978 1/4/2019 100692 LEAGUE OF MINN CITIES 99.00 LMC LEG CONF - HANSEN 289921 285469 0101.64771/3/2019 Local Meeting Expenses Legislative/Policy Development 99.00 202979 1/4/2019 101622 LEHMAN'S GARAGE INC 1,943.58 TRUCK 204 BODY WORK 289805 3249 6101.642512/31/2018 Mobile Equipment Repair Labor Water -Administration 1,943.58 202980 1/4/2019 139061 LEXISNEXIS RISK DATA MANAGEMENT INC 1,312.50 COPLOGIC-NOV 18 289809 805944-20181130 9335.627012/31/2018 Computer Software Equipment Revolving 7,875.00 LEXIS NEXIS-ONLINE 12/18-5/19 289810 805944-20190531 P 9335.627012/31/2018 Computer Software Equipment Revolving 9,187.50 202981 1/4/2019 146268 LIFE SUPPORT INNOVATIONS 993.30 AED BATTERIES 289806 1605 1225.622212/31/2018 Medical/Rescue/Safety Supplies Fire / EMS Equipment 993.30 202982 1/4/2019 100367 LYN-MAR TYPESETTING PRINTING 40.00 CITY OF EAGAN NOTE CARDS 289807 39859 0201.621012/31/2018 Office Supplies General & Admn-Admn 40.00 CITY OF EAGAN NOTE CARDS 289807 39859 0501.621012/31/2018 Office Supplies General & Admn-Finance 40.00 CITY OF EAGAN NOTE CARDS 289807 39859 1001.621012/31/2018 Office Supplies General/Admn-Human Resources 40.00 CITY OF EAGAN NOTE CARDS 289807 39859 3001.621012/31/2018 Office Supplies General/Admn-Recreation 160.00 202983 1/4/2019 138012 MACHTEMES, AARON 9.41 MACHTEMES TRAINING 289811 110618 1104.647612/31/2018 Conferences/Meetings/Training Patrolling/Traffic 9.41 202984 1/4/2019 100118 MARKS TOWING 75.00 SQUAD TOW 289808 503443 1104.653812/31/2018 Towing Charges Patrolling/Traffic 264.00 UNIT 124 TOW 289812 502801 9001.141512/31/2018 Inventory - Parts General Fund 339.00 202986 1/4/2019 151095 MENARDS-BURNSVILLE 20.45 EQUIPMENT FOR BEAN BAGS BOARDS 289813 93000 3001.622712/31/2018 Recreation Equipment/Supplies General/Admn-Recreation 233.23 CORN HOLE SUPPLIES 289818 92021 3001.622712/31/2018 Recreation Equipment/Supplies General/Admn-Recreation 253.68 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 13Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202986 1/4/2019 151095 MENARDS-BURNSVILLE Continued... 202987 1/4/2019 138889 METRO CHIEF FIRE OFFICERS ASSOCIATION 100.00 METRO FIRE CHIEF 289922 2019SCOTT 1221.64771/3/2019 Local Meeting Expenses Administration-Fire 100.00 202988 1/4/2019 100710 METRO COUNCIL ENVIRONMENTAL SVCS 466,215.50 WASTE WATER TREATMENT - JAN 19 289923 0001089829 6201.65751/3/2019 MCES Disposal Charges San Sewer-Administration 466,215.50 202989 1/4/2019 148978 MIDSOTA MANUFACTURING INC 16,130.28 NEW TRAILER-VIN 0212 289891 86526 6160.668012/31/2018 Mobile Equipment Main Maintenance/Repair 1,544.25-TRAILER TRADE-IN VIN 0755 289892 86526-TRADE 6160.668012/31/2018 Mobile Equipment Main Maintenance/Repair 14,586.03 202990 1/4/2019 102753 MINNCOR INDUSTRIES 65.00 S GILBERG BUSINESS CARDS 289814 SOI-076065 6101.621012/31/2018 Office Supplies Water -Administration 65.00 J EATON BUSINESS CARDS 289814 SOI-076065 6101.621012/31/2018 Office Supplies Water -Administration 130.00 202991 1/4/2019 152885 MINNESOTA VALLEY TESTING LABORATORIES 662.00 YEARLY SOLIDS TEST 289815 953665 6149.632312/31/2018 Testing Services Water Sampling/Testing 662.00 202992 1/4/2019 145397 MN CENTER FOR FISCAL EXCELLENCE 175.00 2019 DUES 289924 2019 0501.64791/3/2019 Dues and Subscriptions General & Admn-Finance 175.00 202993 1/4/2019 101881 MN CITY COUNTY MGMT ASSOC. 75.00 MCMA, WINTER CONFERENCE 289925 020119-MILLER 0201.64771/3/2019 Local Meeting Expenses General & Admn-Admn 75.00 202994 1/4/2019 121807 MN CLAY COMPANY USA 28.50 PROGRAM SUPPLIES 289816 107918 3081.622712/31/2018 Recreation Equipment/Supplies Arts & Humanities Council 28.50 202995 1/4/2019 100682 MN DEPT OF HEALTH 315.00 ANNUAL DUES 2019 289903 FBL-10272-5320- 2019 6609.64801/3/2019 Licenses, Permits and Taxes Concession Sales/Vending 315.00 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 14Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 202996 1/4/2019 100682 MN DEPT OF HEALTH Continued... 95.00 MN DEPT HEALTH -HOLZ FARM 289926 FBL-15201-5320- 2019 3027.64801/3/2019 Licenses, Permits and Taxes Holz Farm 95.00 202997 1/4/2019 151514 MODULAR SPACE CORPORATION 474.00 STORAGE FOR RENOVATION 289819 502666872 5045.622012/31/2018 Operating Supplies - General Temporary Office/Moving Expens 474.00 202998 1/4/2019 104647 MPPOA 260.00 2019-LDF FOR COMMAND STAFF 289927 2019 1101.64791/3/2019 Dues and Subscriptions General/Admn-Police 260.00 202999 1/4/2019 104647 MPPOA 250.00 2019-MPPOA FOR COMMAND STAFF 289928 2019 DUES 1101.64791/3/2019 Dues and Subscriptions General/Admn-Police 250.00 203000 1/4/2019 100659 NC PERS GROUP LIFE-MN 848.00 PAYROLL ENDING 12/22/18 289944 LIFE INS/PERA 12/22/18 9592.202112/31/2018 Ded Payable - Insurance Benefit Accrual 848.00 203001 1/4/2019 100454 NORTHERN AIR CORP 6,584.00 BOILER REPAIR 289820 155673 6827.653512/31/2018 Other Contractual Services Building Maintenance 6,584.00 203002 1/4/2019 139304 NUSS TRUCK EQUIPMENT 107.86 UNIT 120 289821 7126282P 9001.141512/31/2018 Inventory - Parts General Fund 107.86 203003 1/4/2019 108599 OFFICE DEPOT, INC. 77.95 OFFICE EQUIPMENT 289822 245932621001 6801.621212/31/2018 Office Small Equipment General & Administrative 36.06 MISC OFFICE SUPPLIES 289823 245423673001 1221.621012/31/2018 Office Supplies Administration-Fire 18.99-RIDLEY CALENDAR RETURN 289824 246725593001 0720.621012/31/2018 Office Supplies General Admin-Planning & Zonin 27.58 CLERICAL EQUIPMENT 289825 246199102001 1107.621212/31/2018 Office Small Equipment Support Services 192.92 PD OFFICE SUPPLIES 289826 246199384001 1107.621012/31/2018 Office Supplies Support Services 4.17 OFFICE SUPPLIES 289827 248061589001 0201.621012/31/2018 Office Supplies General & Admn-Admn 4.17 OFFICE SUPPLIES 289827 248061589001 0501.621012/31/2018 Office Supplies General & Admn-Finance 4.17 OFFICE SUPPLIES 289827 248061589001 3001.621012/31/2018 Office Supplies General/Admn-Recreation 28.65 THUMB DRIVES 289827 248061589001 0901.621012/31/2018 Office Supplies Gen & Admin-Communications 7.79 OFFICE SUPPLIES 289827 248061589001 0820.621012/31/2018 Office Supplies General/Admn-Housing 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 15Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 203003 1/4/2019 108599 OFFICE DEPOT, INC.Continued... 7.79 OFFICE SUPPLIES 289827 248061589001 2010.621012/31/2018 Office Supplies General Engineering 7.77 OFFICE SUPPLIES 289827 248061589001 0720.621012/31/2018 Office Supplies General Admin-Planning & Zonin 186.48 FACILITY SUPPLIES 289828 250521348001 3071.622012/31/2018 Operating Supplies - General MN State Arts Board 7.88 PD OFFICE SUPPLIES 289829 246199384002 1107.621012/31/2018 Office Supplies Support Services 14.56 PD OFFICE SUPPLIES 289830 22614597601 1107.621012/31/2018 Office Supplies Support Services 588.95 203004 1/4/2019 109423 OFFICE TEAM 1,080.00 OFFICE TEMP HELP 289831 52055689 6101.631012/31/2018 Professional Services-General Water -Administration 432.00 OFFICE TEMP HELP 289832 52070681 6101.631012/31/2018 Professional Services-General Water -Administration 897.75 OFFICE TEMP HELP 289833 52473985 6101.653512/31/2018 Other Contractual Services Water -Administration 432.00 OFFICE TEMP HELP 289834 52517684 6101.653512/31/2018 Other Contractual Services Water -Administration 2,841.75 203005 1/4/2019 113081 OVERHEAD DOOR CO. OF THE NORTHLAND 58.00 GARAGE DOOR PARTS 289835 108981 6146.623312/31/2018 Building Repair Supplies North Plant Building 58.00 203006 1/4/2019 138504 PAPCO INC. 156.75 PARTS FOR CARPET CLEANER 289836 209663 6602.623012/31/2018 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 156.75 203007 1/4/2019 115253 PELLICCI ACE HARDWARE 4.99 SPRAY PAINT 289837 18130/E 1225.623012/31/2018 Repair/Maintenance Supplies-Ge Fire / EMS Equipment 4.99 203008 1/4/2019 101722 PETERSON,SCOTT 60.00 DCBO MTGS 9/18-12/18 289842 12-18-18 0812.647712/31/2018 Local Meeting Expenses Conferences/Training-Prot Insp 60.00 203009 1/4/2019 100310 POSTMASTER 4,700.00 POST EXPER.EAGANJAN/FEB19 289904 121918 0902.63461/3/2019 Postage Experience Eagan Newsletter 4,700.00 203010 1/4/2019 153556 PURAIR 572.00 O2 CANISTERS 289838 114002 1104.622612/31/2018 Public Safety Supplies Patrolling/Traffic 572.00 203011 1/4/2019 100361 R & R SPECIALTIES INC 82.50 BLADES SHARPENED 289839 0066689-IN 6602.623012/31/2018 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 16Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 203011 1/4/2019 100361 R & R SPECIALTIES INC Continued... 188.60 ZAMBONI PARTS 289840 0066724-IN 6602.623012/31/2018 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 271.10 203012 1/4/2019 110070 RDO EQUIPMENT CO. 778.00 EQUIP PARTS 289841 P44740 3222.623112/31/2018 Mobile Equipment Repair Parts Equipment Mtn 778.00 203013 1/4/2019 147855 REHPOHL, REBECCA 581.69 ART SALE VENDOR 289843 2018 WINTER ART SALE 3081.2290.112/31/2018 Art House-Pottery Sale taxable Arts & Humanities Council 581.69 203014 1/4/2019 100728 RENT N SAVE 119.95 PORTABLE TOILETS 289844 54433 3111.653912/31/2018 Waste Removal/Sanitation Servi Refuse/Waste Control 119.95 203015 1/4/2019 143285 RHONE, AMY 1,468.68 ART SALE VENDOR PAYMENT 289845 2018 WINTER ART SALE 3081.2290.112/31/2018 Art House-Pottery Sale taxable Arts & Humanities Council 1,468.68 203016 1/4/2019 148896 RISHEL, THOMAS G 121.45 CLOTHING ALLOWANCE - RISCHEL 289846 121018 6101.211512/31/2018 Clothing Allowance Water -Administration 100.00 LICENSE RENEWAL 289847 120318 6101.648012/31/2018 Licenses, Permits and Taxes Water -Administration 221.45 203017 1/4/2019 102401 RUNDQUIST, BRIAN 39.35 RUNDQUIST MILEAGE/PARKING 289850 120618 1104.635312/31/2018 Personal Auto/Parking Patrolling/Traffic 39.35 203018 1/4/2019 149711 SAFE-FAST INC. 214.08 PPE SAFETY GLOVES 289848 INV209176 6144.622212/31/2018 Medical/Rescue/Safety Supplies Hydrant Maintenance/Repair 214.08 203019 1/4/2019 142107 SCHROEPFER, DESIREE 15.00 SCHROEPFER TRAINING 289851 112718 1105.647612/31/2018 Conferences/Meetings/Training Investigation/Crime Prevention 15.00 203020 1/4/2019 100187 SEH 98.50 DAKCO ENG. PROJECT COSTS 289849 361056 6007.6310 ADAKO12/31/2018 Professional Services-General Sperry Antenna Location 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 17Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 203020 1/4/2019 100187 SEH Continued... 98.50 TMOBILE ENG. PROJECT COSTS 289849 361056 6007.6310 ATMOB12/31/2018 Professional Services-General Sperry Antenna Location 1,229.72 SPRINT CLEARWIRE PL ENG COSTS 289849 361056 6007.6310 ASPRI12/31/2018 Professional Services-General Sperry Antenna Location 617.98 CONVERSATION ABOUT SMALL CELL 289849 361056 6108.631012/31/2018 Professional Services-General Antenna Leases 98.50 METERREADING AMR ENG COSTS 289849 361056 6162.631012/31/2018 Professional Services-General Meter Reading 500.00 360 FOR SPERRY 289849 361056 6129.6712 P115412/31/2018 Project - Engineering Reservior Maintenance/Repair 479.05 PROF SVCS-CLIFF LAKE RD SIGNAL 289852 361170 8282.671312/31/2018 Project - Outside Engineering P1282 Cliff Lk Rd Intersection 456.59 SPRINT TRIBAND ENG. COSTS 289853 361058 6001.6310 ASPRI12/31/2018 Professional Services-General Deerwood Antenna Location 514.29 SPRINT TRIBAND ENG. COSTS 289853 361058 6003.6310 ASPRI12/31/2018 Professional Services-General Lexington Antenna Location 283.57 SPRINT TRIBAND ENG. COSTS 289853 361058 6005.6310 ASPRI12/31/2018 Professional Services-General Safari Antenna Location 4,390.77 CONSTRUCTION ADMIN COSTS 289854 361055 6129.6712 P115412/31/2018 Project - Engineering Reservior Maintenance/Repair 8,767.47 203022 1/4/2019 100191 SHERWIN WILLIAMS 188.47 BEAN BAG TOSS SUPPLIES 289857 1911-9 3001.622712/31/2018 Recreation Equipment/Supplies General/Admn-Recreation 188.47 203023 1/4/2019 146625 SHRED-IT USA 136.94 SHREDDING 289855 8126302396 1101.621012/31/2018 Office Supplies General/Admn-Police 59.28 SHREDDING 289855 8126302396 2201.621012/31/2018 Office Supplies Gen/Adm-Streets 162.92 SHREDDING 289855 8126302396 6801.621012/31/2018 Office Supplies General & Administrative 359.14 203024 1/4/2019 153571 SIOUX SALES COMPANY 38,396.00 PD RIFLES 289862 186924 3511.668012/31/2018 Mobile Equipment Equip Rev Fd-Dept 11 38,396.00 203025 1/4/2019 144292 SITEIMPROVE INC. 5,370.00 WEBCHECKING SOFTWARE FOR 2019 289929 59095 0907.65691/3/2019 Maintenance Contracts Web Page 5,370.00 203026 1/4/2019 108338 SL-SERCO 2,658.29 NOVEMBER METER READS 289858 11076460C 6201.631012/31/2018 Professional Services-General San Sewer-Administration 2,658.28 NOVEMBER METER READS 289858 11076460C 6162.631012/31/2018 Professional Services-General Meter Reading 5,316.57 203027 1/4/2019 151416 SMART DELIVERY SERVICE INC 206.40 INTEROFFICE MAIL 12-14-18 289859 65104 0401.653512/31/2018 Other Contractual Services General & Admn-City Clerk 206.40 203028 1/4/2019 109851 SOFTWARE HOUSE INTERNATIONAL INC. 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 18Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 203028 1/4/2019 109851 SOFTWARE HOUSE INTERNATIONAL INC.Continued... 15,600.00 MS LICENSING 289930 B09166747 0301.65691/3/2019 Maintenance Contracts IT-Gen & Admn 15,600.00 203029 1/4/2019 102392 SPARTAN PROMOTIONAL GROUP, INC. 304.00 A FRAMES 289860 568356 3001.622712/31/2018 Recreation Equipment/Supplies General/Admn-Recreation 548.00 EVENT SUPPLIES - WATER BOTTLES 289861 568365 3079.622712/31/2018 Recreation Equipment/Supplies Special Events 757.33 SPARTAN.WEDDINGCUPS 289863 568333 6825.635712/31/2018 Advertising/Publication Marketing 320.00 EVENT BANNER 289905 568369 3079.62271/3/2019 Recreation Equipment/Supplies Special Events 365.00 TOKENS FOR MARKET FEST 289906 568379 3061.62271/3/2019 Recreation Equipment/Supplies Market Fest 540.00 2018 - COMMISSION TABLE COVERS 289907 568372 3001.62271/3/2019 Recreation Equipment/Supplies General/Admn-Recreation 479.00 PROMOTIONAL MATERIAL 289908 568373 3071.63571/3/2019 Advertising/Publication MN State Arts Board 920.00 PROMOTIONAL MATERIAL 289909 568374 3071.63571/3/2019 Advertising/Publication MN State Arts Board 4,233.33 203030 1/4/2019 153607 STORM COMBATIVES TRAINING & CONSULTATION 700.00 TRAINING-ROSETH-UOF 5/19 289931 0020 1104.64761/3/2019 Conferences/Meetings/Training Patrolling/Traffic 700.00 203031 1/4/2019 100204 STREICHERS INC. 873.76 AMMO PD 289864 11343736 1104.622812/31/2018 Ammunition Patrolling/Traffic 873.76 203032 1/4/2019 101807 SUN BADGE CO. 682.10 BADGES FOR NEW OFFICERS 289865 384700 1104.622412/31/2018 Clothing/Personal Equipment Patrolling/Traffic 682.10 203033 1/4/2019 151851 SYSCO-MINNESOTA INC 32.73 VENDING RESALE 289866 247180591 6629.685512/31/2018 Merchandise for Resale Vending 518.06 ICE CREAM/PRETZELS/CANDY 289875 247227902 6609.685512/31/2018 Merchandise for Resale Concession Sales/Vending 550.79 203034 1/4/2019 142667 TACTICAL PRODUCTS & SERVICES INC. 977.30 BERENS VEST 289876 786 1144.622412/31/2018 Clothing/Personal Equipment Bullet Proof Vests grant 2,543.00 RATZLOFF-FARNHAM VESTS 289877 795 1144.622412/31/2018 Clothing/Personal Equipment Bullet Proof Vests grant 3,520.30 203035 1/4/2019 151217 TARGET SOLUTIONS LEARNING LLC 7,236.50 COMPUTER PROGRAM-TRAINING 2019 289932 TSINV0000002855 7 1221.62701/3/2019 Computer Software Administration-Fire 7,236.50 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 19Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 203035 1/4/2019 151217 TARGET SOLUTIONS LEARNING LLC Continued... 203036 1/4/2019 134135 THOMSON REUTERS 237.04 CLEAR MONTHLY FEE 4 PD 289878 839352499 1105.645712/31/2018 Machinery & Equipment-Rental Investigation/Crime Prevention 237.04 203037 1/4/2019 153509 THOMSON REUTERS 636.00 STAUTE BOOKS 289933 2019 CRIMINAL HANDBOOK 1104.62151/3/2019 Reference Materials Patrolling/Traffic 636.00 203038 1/4/2019 100107 THYSSENKRUPP ELEVATOR 129.10 ELEVATOR 289867 3004269019 6146.653512/31/2018 Other Contractual Services North Plant Building 129.10 203039 1/4/2019 100543 TOTAL CONTROL SYSTEMS INC 782.20 NTP PROGRAMING ON PS 1 289868 8508 6147.643212/31/2018 Utility System Repair-Labor North Plant Production 3,509.06 YANKEE SERVICE TRANSDUCER REPL 289869 8499 6148.643212/31/2018 Utility System Repair-Labor North Well Field 1,069.30 STP POLY PUP, LINE FILTER 289870 8527 6155.643212/31/2018 Utility System Repair-Labor South Plant Production 5,360.56 203040 1/4/2019 100223 TRI STATE BOBCAT 22.97 CHAINSAW REPAIR 289871 P04067 2272.623112/31/2018 Mobile Equipment Repair Parts Tree Trimming 62.00 CHAINSAW FUEL 289872 P04385 2272.623512/31/2018 Fuel, Lubricants, Additives Tree Trimming 51.00 CHAINSAW REPAIR 289873 P04777 2272.623112/31/2018 Mobile Equipment Repair Parts Tree Trimming 135.97 203041 1/4/2019 100232 UHL CO INC 23,434.00 REPLACE ECC SECURITY CAMERAS 289874 56963 6834.664012/31/2018 Machinery/Equipment Capital Replacement 165.00 FIX HIGH SCHOOL DOOR 289879 11387 6603.653512/31/2018 Other Contractual Services Building Repair & Maint. 23,599.00 203042 1/4/2019 153606 ULTIMATE EVENTS 1,673.91 FARM TO TABLE DOWN PMT 8/23/19 289934 082319-DOWN PAYMENT 3079.63201/3/2019 Instructors Special Events 1,673.91 203043 1/4/2019 108407 UNIV OF MINNESOTA, CVM 224.02 LOKI 289886 1208356 1104.632512/31/2018 Vet/Kennel Charge/Animal Dispo Patrolling/Traffic 224.02 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 20Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 203044 1/4/2019 100464 VALLEY-RICH COMPANY INC Continued... 4,706.42 MAINBREAK REPAIR 289880 26425 6160.643212/31/2018 Utility System Repair-Labor Main Maintenance/Repair 2,773.88 SERVICE LEAK REPAIR 289881 26418 6130.643212/31/2018 Utility System Repair-Labor Curb Stop Inspctn/Maint/Repair 4,451.12 MAINBREAK REPAIR 289882 26402 6160.643212/31/2018 Utility System Repair-Labor Main Maintenance/Repair 11,931.42 203045 1/4/2019 100706 WAL MART 3.98 COOKIES 289945 005756 3092.622712/31/2018 Recreation Equipment/Supplies CDBG - Seniors 23.91 SUPPLIES 289946 003832 1104.622612/31/2018 Public Safety Supplies Patrolling/Traffic 21.10 SUPPLIES 289947 006384 6146.621012/31/2018 Office Supplies North Plant Building 10.64 SUPPLIES 289948 006381 1104.621212/31/2018 Office Small Equipment Patrolling/Traffic 35.46 DRINKING CLASS SUPPLIES 289949 006566 1104.647612/31/2018 Conferences/Meetings/Training Patrolling/Traffic 13.26 SUPPLIES 289950 003228 1105.621212/31/2018 Office Small Equipment Investigation/Crime Prevention 1.47 SUPPLIES 289951 009002 1105.621212/31/2018 Office Small Equipment Investigation/Crime Prevention 13.58 SUPPLIES 289952 001344 1104.622612/31/2018 Public Safety Supplies Patrolling/Traffic 34.33 SUPPLIES 289953 009496 1104.647612/31/2018 Conferences/Meetings/Training Patrolling/Traffic 157.73 203046 1/4/2019 138027 WATER CONSERVATION SERVICE INC. 731.53 LEAK DETECTION 289883 9050 6160.631012/31/2018 Professional Services-General Main Maintenance/Repair 731.53 203047 1/4/2019 150341 WESTER, NANCY 503.49 ART SALE VENDOR PAYMENT 289887 2018 WINTER ART SALE 3081.2290.112/31/2018 Art House-Pottery Sale taxable Arts & Humanities Council 503.49 203049 1/4/2019 144293 WHOLESALE ART & FRAMING LLC 818.00 HISTORY LOGO PATCHES STAT 289884 5877 1221.653512/31/2018 Other Contractual Services Administration-Fire 818.00 203050 1/4/2019 104564 WILSON BOHANNAN COMPANY 60.00 PADLOCKS FOR OPERATIONS 289885 0156841-IN 6239.626012/31/2018 Utility System Parts/Supplies Lift Station Maintenanc/Repair 64.83 PADLOCKS FOR WATER 289885 0156841-IN 6146.626012/31/2018 Utility System Parts/Supplies North Plant Building 124.83 203051 1/4/2019 147856 WRIGHT FINE ART, VICKI 964.13 ART SALE VENDOR PAYMENT 289889 1801 3081.2290.112/31/2018 Art House-Pottery Sale taxable Arts & Humanities Council 964.13 20188550 12/31/2018 151185 HEALTHPARTNERS INC 1/4/2019City of Eagan 8:22:13R55CKR2LOGIS102V 21Page -Council Check Register by GL Check Register w GL Date & Summary 1/4/201912/31/2018 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20188550 12/31/2018 151185 HEALTHPARTNERS INC Continued... 5,376.96 DENTAL CLAIMS REIMBURSEMENT 289955 123118 9594.615812/31/2018 Dental Insurance Dental Self-insurance 5,376.96 20195200 1/4/2019 100283 BERKLEY ADMINISTRATORS 25,000.00 WC ADVANCE 289956 010219 9593.16501/4/2019 Worker's Comp Advance to DCA Workers' Compensation Self-In 25,000.00 991,689.49 Grand Total Payment Instrument Totals Checks 991,689.49 Total Payments 991,689.49 1/4/2019City of Eagan 8:22:22R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 1/4/201912/31/2018 - Company Amount 250,257.2509001GENERAL FUND 85.0009115DWI Forfeiture 628.0109116CEDAR GROVE PARKING GARAGE 553,072.9709220PUBLIC UTILITIES 3,563.7709221CIVIC ARENA 315.6009222CASCADE BAY 50,113.2509223CENTRAL PARK /COMMUNITY CENTER 15,048.0009328PARK SYS DEV AND R&R 47,754.1309335EQUIPMENT REVOLVING 56.0009337COMMUNITY INVESTMENT 14,063.0009353POLICE & CITY HALL REMODEL 13,946.5509372REVOLVING SAF-CONSTRUCTION 119.00-09591 RISK MANAGEMENT 848.0009592BENEFIT ACCRUAL 25,000.0009593WORKERS' COMPENSATION SELF-INS 5,376.9609594Dental Self-insurance 11,680.0009695DAK CO DRUG TASK FORCE Report Totals 991,689.49 Agenda Information Memo January 15, 2019, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts:  The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved:  Contracts with Magic Bounce, Inc. for rental of movie screens on July 25, 2019; August 23, 2019 and Sept. 7, 2019  Vendor Agreement with Dan Schwartz for a performance at Community Connections  Agreement with Coyote Wild for a performance and the Eagan Food Truck Festival  Agreement with Ultimate Events for event set-up for the Holz Farm to Table Dinner  Agreement with Metro Volleyball Officials Association for volleyball officiating services  Agreement with Baser PL Umpire Association for softball officiating services  Agreement with Jack Shawn – SMOA Officials Association for baseball officiating services  Agreement with James Benner Sculpture for fabrication and installation of a public sculpture entitled “Eagan Lone Oak” Attachments: (0) The contracts are available from the City Clerk’s Office. Agenda Information Memo January 15, 2019, Eagan City Council Meeting CONSENT AGENDA E. Approve a resolution to accept donations from T & K Restaurant Franchise Group, Inc., Target Corporation, Walmart Community Grants and Eagan Fun Fest Committee Action To Be Considered: To approve a resolution to accept donations from T & K Restaurant Franchise Group, Inc., Target Corporation, Walmart Community Grants and Eagan Fun Fest Committee Facts:  State Statute requires the Mayor and City Council to accept donations to the City via a resolution.  The City has received the following donations: o $2,000 from T & K Restaurant Franchise Group, Inc. for Fire Department equipment o $33 from Target Corporation o $850 from Walmart Community Grants for the Rec on the Go Program o $1,500 from the Eagan Fun Fest Committee for two memorial benches Attachments: (1) CE-1 Resolution RESOLUTION NO. _______ CITY OF EAGAN Accept Donations from T & K Restaurant Franchise Group, Inc., Target Corporation, Walmart Community Grants, and Eagan Fun Fest Committee WHERAS, the City of Eagan is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefits of its citizens, and is specifically authorized to accept gifts; and WHEREAS, the following entities have offered to contribute the following donations set forth below to the City: Name of Donor Donation T & K Restaurant Franchise Group, Inc. $2,00 for Fire Department equipment Target Corporation $33 Walmart Community Grants $850 for the Rec on the Go Program Eagan Fun Fest Committee $1,500 for two memorial benches WHEREAS, the donations have been contributed to the City for the benefit of its citizens, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby accepts the donations described above. CITY OF EAGAN CITY COUNCIL By: _________________________ Its Mayor Attest: _______________________ Its Clerk Motion by: Seconded by: Those in favor: Those against: Date: January 15, 2019 CERTIFICATION I, Christina M .Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15th day of January, 2019. ____________________________ Clerk Agenda Information Memo January 15, 2019, Eagan City Council Meeting CONSENT AGENDA F. Approve Temporary On-Sale Liquor Licenses and waive the license fees for Art Works Eagan on February 8, 2019; March 16, 2019; April 20, 2019; and June 2, 2019 at 3795 Pilot Knob Road. Action To Be Considered: To approve temporary on-sale liquor licenses and waive the license fees for Art Works Eagan on February 8, 2019; March 16, 2019; April 20, 2019; and June 2, 2019 at 3795 Pilot Knob Road. Facts:  Art Works Eagan has requested temporary on-sale liquor licenses be issued to them for the following events:  Friday February 8, 2019 – Comedy Night event with the Eagan Kick-Start Rotary  Saturday, March 16, 2019 – Art Works’ Annual Fundraiser  Saturday, April 20, 2019 – Seasonal Art Sale and CD Release Party featuring Tim Cheesebrow  Sunday, June 2, 2019 – Art Exhibit Opening and Salon Performance Series  The events will be held within the Art Works Eagan building, located at 3795 Pilot Knob Road.  Art Works Eagan has requested that the $150.00 fee per license be waived ($600 total).  The application forms have been submitted and deemed in order by staff. Following Council approval, the applications will be forwarded to the Department of Public Safety – Alcohol and Gambling Enforcement Division for final approval. Attachments: (0) Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA G. Contract 18-08, Ponds FP-1, FP-1.4, FP-1.5, FP-1.6 Water Quality Improvements Action To Be Considered: Approve the final payment for Contract 18-08 (Ponds FP-1, FP1.4, FP1.5, FP-1.6 – Water Quality Improvements) in the amount of $324,671.10 to BKJ Land Company and accept the improvements for perpetual City maintenance subject to warranty provision s. Facts:  Contract 18-08, provided for sediment removal and infrastructure maintenance within multiple storm water basins around O’Neil Pond (FP-1), as identified and approved in the City’s 5-Year CIP (2018-2022).  On April 3, 2018, the City Council awarded the contract to BKJ Land Company for the base bid of $324,923.45. With the approval of the final payment, the total amount paid is 0.1% less than the original contract amount.  These improvements have been completed, inspected by representatives of the Public Works Department (Water Resources/Engineering Divisions), and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (1) CG-1 Payment Summary Ponds FP-1, FP-1.4, FP-1.5, FP-1.6 Water Quality Improvements City Contract 18-08 City Project 1272 Original Contract Amount $ 324,923.45 Contract Additions $ -0- Value Completed to Date $ 324,671.10 Amount Previously Paid $ -0- Final Payment $ 324,671.10 Amount less than Contract $ 252.35 Percent less than Contract - 0.1% * Explain if greater than 5% Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA H. Contract 19-05, Pond DP-3 Water Quality Improvements Action To Be Considered: Approve the plans and specifications for Contract 19-05 (Pond DP-3 – Water Quality Improvements), and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, February 28, 2019. Facts:  Contract 19-05 (Project 1323) provides for the water surface improvements of Pond DP-3, as programmed for 2019 in the City’s 5-Year Capital Improvement Program (2019-2023) and authorized by the City Council on June 5, 2018.  The water quality improvements under this contract include the addition of an iron-enhanced sand filter system and improved City maintenance access to the pond and its lift station pumps.  All of the construction activity for said improvements has been de signed to occur within existing public right-of-way, public property or easements.  The plans and specifications are available in the City’s Engineering Office for review.  Upon approval and authorization, an advertisement will be published in the legal newspaper informing contractors of the bid opening. Attachments (0) Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA I. Project 1310, Surrey Heights Drive Street & Utilities Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1310 (Surrey Heights Drive - Street & Utilities Improvements) and schedule a public hearing to be held on February 19, 2019. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Surrey Heights Drive, in the Surrey Heights 1st – 7th Additions/ Surrey Gardens neighborhood, in northwest Eagan located south of Yankee Doodle Road and west of Federal Drive.  Pavement rehabilitation of this street, water main replacement, and sanitary sewer modifications are programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 19, 2019.  An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CI-1 Draft Feasibility Report Report for Surrey Heights Drive Street and Utilities Rehabilitation City Project No. 1310 January 15, 2019 Prepared By To: Honorable Mayor and City Council From: Michael Warner, Bolton & Menk, Project Engineer Date: January 15, 2019 Re: Surrey Heights Drive – Street and Utilities Rehabilitation City Project No.: 1310 Attached is the feasibility report for the Surrey Heights Drive – Street and Utilities Rehabilitation, City Project No. 1310. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Michael R. Warner Date: ____________________ Reg. No. 44693 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary ......................................................................................................... 1 Introduction/History.....................................................................................................2 Scope ............................................................................................................................... .3 Area To Be Included ........................................................................................................ .3 Street Pavement Evaluation ............................................................................................ .3 Proposed Improvements ................................................................................................. .4 Easements/Permits ......................................................................................................... .7 Feasibility/Recommendations ......................................................................................... .7 Cost Estimate ................................................................................................................... .8 Assessments .................................................................................................................... .8 Assessment Financing Options ........................................................................................ .9 Revenue Source .............................................................................................................. .10 Project Schedule ............................................................................................................. .10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map -2 Existing and Proposed Conditions -2 Assessment Area Map - 3 Typical Section – Reconstruction Surrey Heights Drive 1 Executive Summary Background Project Name Surrey Heights Drive Project #1310 Street Area 6,679 Sq. Yds.Street Length 1,768 Feet Streets Included Surrey Heights Drive Constructed 1974 Overlayed 1999 Crack Sealed - Seal Coated 2005, 2012 Absolute Location NE ¼ of Section 16 Township 27, Range 23 Relative Location South of Yankee Doodle Road West of Federal Drive Project Details Scope ·Roadway reconstruction (west ½) ·Full width mill & 1.5” overlay (east ½) ·Curb & gutter replacement ·Drainage improvements ·Watermain replacement and extension ·Sanitary sewer replacement, realignment at north end ·Adjustment/Replacement of: o Sanitary/Storm sewer o Utility castings o Street signage ·Utility Improvements PCI Rating 45/100 Recommended Improvement Reconstruction - (west ½) Mill & Overlay - (east ½) Curb Removal 50% (west ½) 20% (east ½) R-3 Residential Units R-4 Parcels 168 units 1 parcel Cost Estimate/ Revenue Property City Street $98,600 $51,320 $47,280 Curb and Gutter $39,800 -$39,800 Utilities $660,900 -$660,900 Total $799,300 $ 51,320 (6%)$747,980 (94%) Surrey Heights Drive 2 January 15, 2019 Street and Utilities Rehabilitation Surrey Heights Drive Eagan, Minnesota Introduction/ History Pavement Management -As a part of Eagan’s Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. 1,768 feet of Surrey Heights Drive, a residential street in the Surrey Heights (1st – 7th Additions) and Surrey Gardens neighborhood in central Eagan, has been identified for 2019 street and utility rehabilitation improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1974 and was overlayed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20-year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2005 and 2012. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Surrey Heights Drive 3 Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area. The existing sanitary sewer and storm sewer systems within the street are generally in good working order and no major repairs are necessary. The existing water main between Aspen Drive and the west leg of Highlander Drive is 8-inch diameter Cast Iron Pipe (CIP) in poor condition and has experienced several pipe repairs due to water main breaks. The pipe is old and brittle and is proposed to be updated to Ductile Iron Pipe (DIP). Valves and hydrants will be replaced in the area the watermain will be replaced. Watermain stubbed towards the townhomes will be replaced to the right-of-way line with a new valve set at the right-of-way line. Since the watermain within the street is being replaced, the sanitary sewer system was reviewed to determine is it should be replaced while the street is under construction, or lined at a later date. Since the sanitary sewer was installed in 1971 and is Vitrified Clay Pipe (VCP), the City has decided to replace the sanitary sewer in the area the watermain is being replaced as part of this project. Sewer lines stubbed towards the townhomes will be replaced to the right-of-way line and a new manhole set at the right-of-way line. To eventually turn over existing public watermain and sanitary sewer mains under the private streets to the adjacent property owners, watermain and sanitary sewer is proposed to be extended from Aspen Drive to Yankee Doodle Road. A new sanitary sewer main is also proposed along the south side of Yankee Doodle Road, eliminating some of the public sewer cutting through the Surrey Gardens Apartments property. See Figure 2, in Appendix C, for the existing and proposed public utilities along Surrey Heights Drive. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide partial replacement of the existing watermain and sanitary sewer, watermain extension, sanitary sewer extension and realignment, and reconstruction or mill/overlay of approximately 1,768 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of concrete curb and gutter and pavement section in watermain/sanitary sewer replacement area, replacement of damaged curb and gutter in mill/overlay areas, partial replacement of the water system including watermain, valves, and hydrants, partial replacement of the sanitary sewer system including pipe and manholes, realignment of the sanitary sewer pipes at the north end of Surrey Heights Drive 4 Surrey Heights Drive, adjustments and/or replacement to sanitary/storm sewer utility castings, and replacement of street signage. Area to Be Included Properties included in the project lie within the NE ¼, Section 16, lying South of Yankee Doodle Road, West of Federal Drive, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 – 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct/ Reclaim The 2018 PCI ranking for Surrey Heights Drive is 45, which falls in the “Patch/Repair and/or Overlay” category, as mentioned above. The street pavement has reached an age where, based on the City’s experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. The northern section that is being reconstructed is being driven by the need to reconstruct the watermain and sanitary sewer. Proposed Improvements Street Improvements -The proposed street improvements are shown in Figure 2. The existing street is 36-feet wide with D412 concrete curb and gutter. The street is proposed to be partially reconstructed in the watermain and sanitary sewer replacement area and a bituminous overlay in the remaining areas. In the reconstructed portion, the existing bituminous pavement is proposed to be reclaimed, and the resultant gravel salvaged and reused. Concrete curb and gutter will be replaced where the curb conflicts with the watermain or sanitary sewer construction. A new 3.5-inch thick bituminous pavement is proposed for the full width of the street, supported by the reclaimed gravel base. Surrey Heights Drive 5 For the areas without watermain or sanitary sewer replacement, a mill/overlay of the street is proposed. The existing street section for this roadway consists of 2-inch to 3½-inch bituminous pavement supported by 8-inch gravel base. The existing bituminous surface will be milled across the entire street width to accommodate a 1½- inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City’s Pavement Management Program. Concrete curb & gutter –In the reconstructed portion of the project, curb & gutter conflicting with the watermain replacement (assumed one side of the street) will be removed and replaced. Damaged curb & gutter on the remaining side, and in the mill/overlay area, will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 20% of the concrete curb and gutter in the mill and overlay area will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Watermain Improvements – The existing CIP watermain between Aspen Drive and the west leg of Highlander Drive, is in poor condition, has experienced several breaks along the corridor, and is proposed to be replaced as part of this project. A new 8-inch diameter DIP watermain is proposed that meets current City standards. The existing hydrants and valves along the street will also be replaced. Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for Surrey Heights Drive 6 firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross-threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. All hydrants within the corridor are proposed to be replaced as part of this project. For the water system improvements to be constructed, a temporary above-ground water system will be put in place to maintain water service to the adjacent properties. After the new water system is in place and tested, the temporary system will be removed. Utility Adjustment/Replacement – Watermain and sanitary sewer systems within the reconstruction portion of the project will be replaced. The watermain is old, brittle, and has been repaired several times due to pipe breaks. The sanitary sewer is VCP and will be replaced since the watermain is being replaced and the street is under construction. Additional sanitary/storm sewer manholes, catch basins, and gate valves outside of the reconstruction area will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a few structures that require replacement due to deterioration, or require doghouse/invert repairs. These structures will be financed through the Combined Utility Fund. Signage -Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights – The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Surrey Heights Drive 7 Stormwater and Water Quality Improvements – No water quality improvements are proposed with this project. Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Surrey Heights Drive was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is fairly wide at 36-feet in width, has relatively low traffic volumes, 5 side street access points, and a trail is available on Yankee Doodle Road and Federal Drive to connect pedestrians to the City and regional trail system. Complete Streets upgrades are not feasible for Surrey Heights Drive as a full reconstruction of the street would be required. Pedestrian curb ramps will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the existing street meets the intent of the Complete Streets guidelines. Easement/Permits All work will be in the public right-of-way. It is anticipated the following permits will be required: ·Minnesota Department of Health Permit for Watermain Replacement ·Dakota County Right of Way Permit to work in the Yankee Doodle Road right-of-way Feasibility and Recommendations The reconstruction portion of the project is necessary to prevent further watermain breaks and service interruptions. The mill and overlay portion of the project is necessary to maintain and enhance the structural integrity of the pavement section. Both portions of the project will create a safer driving surface and increase rideability. It is cost effective in that the proposed improvement will reduce the roadway maintenance costs and expenses for repairing watermain breaks. The project is feasible in that this type of improvement has been used successfully on numerous other streets throughout the City and the region. This project is in accordance with the Five-Year Capital Improvement Plan (2019 – 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is Surrey Heights Drive 8 recommended that the project be constructed as proposed in this report potentially in combination with other similar projects in the area. Cost Estimate A detailed cost estimate is located in Appendix A. The estimate is based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and interest. A summary of the costs is as follows: Surrey Heights Drive ·Street ..........................................................................$ 98,500 ·Curb and Gutter ..................................................................$ 39,800 ·Utilities ...............................................................................$ 660,900 Total ........................................................................$ 799,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan’s Special Assessment Policy. A portion of Surrey Heights Drive is due for a mill and overlay, but will need to be reconstructed due to the watermain replacement in the area. Therefore, assessments are calculated based on items consistent with a typical mill and overlay improvement for residential streets for all of Surrey Heights Drive. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. ·Total Street Frontage = 1,768 centerline feet x 2 = 3,536 F.F. ·R-3 Residential Frontage = 3,212 F.F. (90.8%) ·R-4 Residential Frontage = 324 F.F. (9.2%) City Special Assessment Policy Assessment Ratio Property City Mill & Overlay – Low-Density Residential (R-1,2,3)50%50% Mill & Overlay – Low-Density Residential (R-4)75%25% Utility Improvements -100% R-3 Residential Units –All R-3 residential units (168 townhome units), as shown on Figure 3, having private street access onto the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The estimated cost per unit, based on the City’s Assessment Policy, is $265 / R-3 townhome unit and is calculated as follows: Surrey Heights Drive 9 Mill & Overlay: R-3 Residential o 3,212’ Residential Frontage / 3,536’ Total Frontage = 90.8% o $98,500 (Mill & Overlay Costs) x 50% (assessment rate) x 90.8% (R-3 frontage) = $44,719 (Total R-3 Assessment) o $44,719 / 168 units = $266.18, rounded to $265/ R-3 unit R-4 Residential Lots –All R-4 residential lots (1 total) as shown on Figure 3, that are adjacent to, or have direct access, to the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 75% of the mill and overlay costs are assessable for residential roadways. The estimated cost per front foot, based on the City’s Assessment Policy, is $22.53 / R-4 F.F. or $6,797 for the one R-4 property and is calculated as follows: Mill & Overlay: R-4 Residential o 324’ R-4 residential / 3,536 Total Frontage = 9.2% o $98,500 (Mill & Overlay Costs) x 75% (assessment rate) x 9.2% (R-4 frontage) = $6,797 (Total R-4 Assessment), rounded to $6,800 o $6,800 / 324 F.F. =$20.99 / R-4 F.F. or $6,800 for the one R-4 property Assessment Financing Options Each property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available; however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $285 and $7,300 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: $265 (R-3 townhomes) Principal / Year Interest / Year Cost / Year 1st Year $53 $14 $67 5th Year $53 $2 $55 $6,800 (R-4 apartments) Principal / Year Interest / Year Cost / Year 1st Year $1,360 $357 $1,717 5th Year $1,360 $61 $1,421 Surrey Heights Drive 10 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Street $ 98,600 $ 51,320 $ 47,280 Curb and Gutter $ 39,800 -$ 39,800 Utilities $ 660,900 -$ 660,900 Totals $799,300 $ 51,320 $ 747,980 The Major Street Fund will finance the estimated street related project deficit of $87,080. The Combined Utility Fund will finance the estimated $660,900 utility improvements. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ............................................................................... January 15, 2019 Informational Meeting ............................................................................ January 29, 2019 Public Hearing ....................................................................................... February 19, 2019 Approve Plans and Specifications ..............................................................March 19, 2019 Bid Date ...................................................................................................... April 25, 2019 Award Contract .............................................................................................. May 7, 2019 Start Construction ..............................................................................................May 2019 Project Completion ........................................................................................August 2019 Final Cost Report ..................................................................................... September 2019 Final Assessment Hearing ................................................................................... Fall 2019 First Payment Due with Property Tax Statement .......................................... May 15, 2020 Est Qty Est Cost Est Qty Est Cost Est Qty Est Cost 2021.501 Mobilization LS 30,000.00$0.33 9,900.00$0.33 9,900.00$0.34 10,200.00$1 30,000.00$ 2104.502 Remove Hydrant EA 400.00$0 -$0 -$2 800.00$2 800.00$ 2104.502 Remove Gate Valve & Box EA 300.00$0 -$0 -$6 1,800.00$6 1,800.00$ 2104.502 Remove MH or Catch Basin EA 500.00$0 -$0 -$7 3,500.00$7 3,500.00$ 2104.503 Remove Concrete Curb and Gutter LF 5.00$0 -$0 -$1,200 6,000.00$1,200 6,000.00$ 2104.503 Remove Concrete Curb and Gutter (Spot)LF 6.00$0 -$500 3,000.00$0 -$500 3,000.00$ 2104.503 Sawing Bituminous Pavement LF 3.00$0 -$0 -$200 600.00$200 600.00$ 2104.503 Remove Water Main LF 5.00$0 -$0 -$1,030 5,150.00$1,030 5,150.00$ 2104.503 Remove Sewer Pipe (Sanitary)LF 5.00$0 -$0 -$1,015 5,075.00$1,015 5,075.00$ 2104.503 Remove Sewer Pipe (Storm)LF 5.00$0 -$0 -$140 700.00$140 700.00$ 2104.504 Remove Bituminous Pavement SY 4.00$310 1,240.00$0 -$0 -$310 1,240.00$ 2104.504 Remove Bituminous Driveway and Trail SY 12.00$0 -$0 -$360 4,320.00$360 4,320.00$ 2104.504 Remove Concrete Driveway /Valley Gutter SY 14.00$0 -$0 -$60 840.00$60 840.00$ 2105.507 Subgrade Excavation CY 15.00$0 -$0 -$300 4,500.00$300 4,500.00$ 2105.607 Salvage and Reinstall Reclaim Material CY 15.00$0 -$0 -$500 7,500.00$500 7,500.00$ 2105.607 Haul Reclaim Material Offsite CY 15.00$0 -$0 -$250 3,750.00$250 3,750.00$ 2112.604 Subgrade Preparation SY 2.00$0 -$0 -$4,500 9,000.00$4,500 9,000.00$ 2123.610 Street Sweeper (With Pick Up Broom)HR 125.00$0 -$0 -$10 1,250.00$10 1,250.00$ 2130.523 Water MGAL 200.00$0 -$0 -$10 2,000.00$10 2,000.00$ 2211.509 Aggregate Base, Cl. 5 (100% Crushed)TON 18.00$0 -$0 -$470 8,460.00$470 8,460.00$ 2211.509 Aggregate Base, Cl. 5 (100% Crushed) - Trail TON 25.00$0 -$0 -$150 3,750.00$150 3,750.00$ 2215.504 Full Depth Reclamation SY 3.00$0 -$0 -$4,500 13,500.00$4,500 13,500.00$ 2232.504 Mill Bituminous Surface (1.5")SY 2.00$2,400 4,800.00$0 -$0 -$2,400 4,800.00$ 2357.506 Bituminous Material for Tack Coat GAL 2.75$480 1,320.00$0 -$0 -$480 1,320.00$ 2360.501 SPWEA330B Wearing Course Mixture (Recon Area)TON 60.00$450 27,000.00$0 -$0 -$450 27,000.00$ 2360.501 SPWEB330B Wearing Course Mixture (Recon Area)TON 55.00$0 -$0 -$600 33,000.00$600 33,000.00$ 2360.501 SPWEA330B Wearing Course Mixture (Mill/Overlay Area)TON 60.00$225 13,500.00$0 -$0 -$225 13,500.00$ 2360.501 SPWEB330B Wearing Course Mixture (Patch Street)TON 100.00$40 4,000.00$0 -$0 -$40 4,000.00$ 2360.501 SPWEA230B Wearing Course Mixture (Trail/Street)TON 100.00$0 -$0 -$70 7,000.00$70 7,000.00$ 2433.603 Saw and Seal Joint LF 2.50$1,100 2,750.00$0 -$0 -$1,100 2,750.00$ 2503.503 8" PVC Pipe Sewer, SDR 35 LF 50.00$0 -$0 -$1,700 85,000.00$1,700 85,000.00$ 2503.503 12" RC pipe Sewer Des 3006 Cl V LF 50.00$0 -$0 -$140 7,000.00$140 7,000.00$ 2503.602 4' Dia Sanitary Sewer MH Incl Cstg & Rings EA 3,000.00$0 -$0 -$14 42,000.00$14 42,000.00$ 2503.603 4" Dia Sanitary Sewer MH Overdepth LF 150.00$0 -$0 -$42 6,300.00$42 6,300.00$ 2503.603 Plug Fill & Abandon Pipe Sewer LF 15.00$0 -$0 -$340 5,100.00$340 5,100.00$ 2503.608 Ductile Iron Fittings LB 10.00$0 -$0 -$800 8,000.00$800 8,000.00$ 2504.601 Temporary Water Service LS 15,000.00$0 -$0 -$1 15,000.00$1 15,000.00$ 2504.602 Wet Tap Connection to Existing 20" Water Main Incl GV EA 8,000.00$0 -$0 -$1 8,000.00$1 8,000.00$ 2504.602 Connect to Existing Water Main EA 1,500.00$0 -$0 -$5 7,500.00$5 7,500.00$ 2504.602 6" Gate Valve & Box EA 1,200.00$0 -$0 -$5 6,000.00$5 6,000.00$ 2504.602 8" Gate Valve & Box EA 1,600.00$0 -$0 -$4 6,400.00$4 6,400.00$ 2504.602 Hydrant EA 4,500.00$0 -$0 -$2 9,000.00$2 9,000.00$ 2504.602 Remove & Replace Hydrant EA 5,000.00$0 -$0 -$1 5,000.00$1 5,000.00$ 2504.602 Adjust Valve Box EA 175.00$2 350.00$0 -$0 -$2 350.00$ 2504.602 Cross Existing Storm Sewer EA 1,200.00$0 -$0 -$4 4,800.00$4 4,800.00$ 2504.602 Irrigation Repair EA 160.00$0 -$5 800.00$0 -$5 800.00$ 2504.603 6" Watermain Ductile Iron Cl 52 LF 35.00$0 -$0 -$130 4,550.00$130 4,550.00$ Surrey Heights Drive Appendix A Preliminary Cost Estimate City Project 1310 Surrey Heights Drive Street and Utilities Rehabilitation Item No.Item Unit Unit Price Total Est Qty Total Est CostStreetCurb & Gutter Utilities Surrey Heights Drive 11 2504.603 8" Watermain Ductile Iron Cl 52 LF 40.00$0 -$0 -$1,230 49,200.00$1,230 49,200.00$ 2506.602 Remove & Replace CBMH Structure w/ Cstg (4' Dia)EA 5,000.00$0 -$0 -$2 10,000.00$2 10,000.00$ 2506.602 Remove & Replace CB Structure w/ Cstg (2'x3')EA 5,000.00$0 -$0 -$3 15,000.00$3 15,000.00$ 2506.602 Remove & Replace MH Structure w/ Cstg (4' Dia)EA 5,000.00$0 -$0 -$1 5,000.00$1 5,000.00$ 2506.602 Remove & Replace Casting 3067V (Catch Basin)EA 900.00$0 -$0 -$4 3,600.00$4 3,600.00$ 2506.602 Remove & Replace MH Lid (Storm Sewer)EA 300.00$0 -$0 -$1 300.00$1 300.00$ 2506.602 Remove & Replace MH Lid (Sanitary Sewer)EA 300.00$0 -$0 -$1 300.00$1 300.00$ 2506.602 Adjust Frame and Ring Casting (Manhole)EA 700.00$7 4,900.00$0 -$0 -$7 4,900.00$ 2506.602 Adjust Frame and Ring Casting (CB) HDPE Rings EA 400.00$6 2,400.00$0 -$0 -$6 2,400.00$ 2506.602 Connect New Pipe to Existing MH (Sanitary)EA 1,000.00$0 -$0 -$1 1,000.00$1 1,000.00$ 2506.602 Connect Existing Pipe to New MH (Sanitary)EA 1,000.00$0 -$0 -$7 7,000.00$7 7,000.00$ 2506.602 Connect New Pipe to Existing Structure (Storm)EA 1,000.00$0 -$0 -$2 2,000.00$2 2,000.00$ 2506.602 Connect Existing Pipe to New Structure (Storm)EA 1,000.00$0 -$0 -$2 2,000.00$2 2,000.00$ 2506.602 Connect to Existing Pipe (Storm)EA 500.00$0 -$0 -$1 500.00$1 500.00$ 2506.602 Repair / Grout CB or MH Invert / Doghouses EA 500.00$0 -$0 -$4 2,000.00$4 2,000.00$ 2506.602 Reconstruct Invert EA 500.00$0 -$0 -$1 500.00$1 500.00$ 2521.518 6" Concrete Ped Ramp SF 14.00$0 -$0 -$410 5,740.00$410 5,740.00$ 2531.503 Concrete Curb and Gutter, D412 (Machine)LF 13.00$0 -$0 -$1,200 15,600.00$1,200 15,600.00$ 2531.503 Concrete Curb and Gutter, D412 (Spot)LF 20.00$0 -$500 10,000.00$0 -$500 10,000.00$ 2531.504 Concrete Valley Gutter - High Early SY 80.00$0 -$0 -$40 3,200.00$40 3,200.00$ 2531.602 Truncated Dome Detectable Warning Paver (2x2)EA 80.00$0 -$21 1,680.00$0 -$21 1,680.00$ 2540.602 Repair Landscaping EA 200.00$0 -$3 600.00$0 -$3 600.00$ 2563.601 Traffic Control LS 4,000.00$0.33 1,320.00$0.33 1,320.00$0.34 1,360.00$1 4,000.00$ 2572.506 Application of Water for Turf Establishment GAL 0.15$0 -$1,500 225.00$13,500 2,025.00$15,000 2,250.00$ 2573.502 Storm Drain Inlet Protection EA 175.00$0 -$2 297.50$15 2,677.50$17 2,975.00$ 2575.507 Boulevard Topsoil Borrow – MnDOT 3877-2F CY 40.00$0 -$37 1,480.00$333 13,320.00$370 14,800.00$ 2575.604 Seeding (MnDOT 270 w/Type 5 Hydromulch)SY 5.00$0 -$198 987.50$1,778 8,887.50$1,975 9,875.00$ SP-1 Signage Remove and Replace LS 1,600.00$1 1,600.00$0 -$0 -$1 1,600.00$ 75,080.00$30,290.00$503,555.00$608,925.00$ 3,754.00$1,514.50$25,177.75$30,446.25$ 78,834.00$31,804.50$528,732.75$639,371.25$ 19,708.50$7,951.13$132,183.19$159,842.82$ 98,542.50$39,755.63$660,915.94$799,214.07$Total Project 1310 Subtotal 5% Contingency Subtotal 25% Indirect Costs Surrey Heights Drive 12 Surrey Heights Drive 13 Preliminary Assessment Roll Surrey Heights Drive Street and Utilities Rehabilitation City Project No. 1310 R-3 Residential Property Address PIN Owner Units Unit Assessment Total SURREY HEIGHTS 1ST ADD 1543 GREENWOOD CT 107300002010 BEHRENS ANITA 1 $ 265 $ 265 1539 GREENWOOD CT 107300002020 JASENOVSKY BRENDA 1 $ 265 $ 265 1541 GREENWOOD CT 107300002030 KELLEY PATRICIA ANN 1 $ 265 $ 265 1545 GREENWOOD CT 107300002040 FEY PATRICK 1 $ 265 $ 265 1537 GREENWOOD CT 107300003010 GANS JAY A & SUSAN 1 $ 265 $ 265 1535 GREENWOOD CT 107300003040 MILLER GREGORY A 1 $ 265 $ 265 1531 GREENWOOD CT 107300003050 BARNES JEFFREY A 1 $ 265 $ 265 1533 GREENWOOD CT 107300003080 RICHTER AMY K 1 $ 265 $ 265 1527 GREENWOOD CT 107300004020 SCHREINER BRANDEN JAMES 1 $ 265 $ 265 1523 GREENWOOD CT 107300004040 THOMPSON CONSTANCE R 1 $ 265 $ 265 1525 GREENWOOD CT 107300004060 JOHNSON DAVID & CATHERINE 1 $ 265 $ 265 1529 GREENWOOD CT 107300004080 ADRIAN JOSEPH R 1 $ 265 $ 265 3466 GREENWOOD CT 107300006010 RICHARDSON BRADLEY A 1 $ 265 $ 265 3462 GREENWOOD CT 107300006020 BUMP WILLIAM E & TAMARA R 1 $ 265 $ 265 3464 GREENWOOD CT 107300006030 MILLER KARI 1 $ 265 $ 265 3468 GREENWOOD CT 107300006040 GHILANI KATHLEEN 1 $ 265 $ 265 3476 GREENWOOD CT 107300007040 ANDERSON-GOBEN LISA M 1 $ 265 $ 265 3472 GREENWOOD CT 107300007050 SIMKHOVICH EUGENE B & ELAINA J 1 $ 265 $ 265 3474 GREENWOOD CT 107300007070 WESLING CAROLYN M 1 $ 265 $ 265 3470 GREENWOOD CT 107300007080 SENBETA MESFIN G 1 $ 265 $ 265 3482 GREENWOOD CT 107300009010 RETCHER DUSTEN P & SAMANTHA 1 $ 265 $ 265 3484 GREENWOOD CT 107300009020 ASSEFA ALEMTSEHAY 1 $ 265 $ 265 3480 GREENWOOD CT 107300009030 HELLERMANN NICOLE M 1 $ 265 $ 265 3478 GREENWOOD CT 107300009040 SEIZ ABRAHAM J & ASHO 1 $ 265 $ 265 3490 GREENWOOD CT 107300010050 COATNEY BRIAN B & KATHRYN 1 $ 265 $ 265 3486 GREENWOOD CT 107300010060 MAGUIRE DANIEL JOHN 1 $ 265 $ 265 3488 GREENWOOD CT 107300010070 JOSLIN SHELLENE K 1 $ 265 $ 265 3492 GREENWOOD CT 107300010080 SHINGLEDECKER LORRAINE C 1 $ 265 $ 265 3494 GREENWOOD CT 107300011050 ALEMU ZINASH MIHRET 1 $ 265 $ 265 3498 GREENWOOD CT 107300011060 VICK CRAIG S & CAROL S 1 $ 265 $ 265 3496 GREENWOOD CT 107300012010 ROSNER RITA M 1 $ 265 $ 265 3500 GREENWOOD CT 107300012020 WERSHING ROBERT E & LUCILLE T 1 $ 265 $ 265 3483 GREENWOOD CT 107300014010 FROYUM ALLEN 1 $ 265 $ 265 3479 GREENWOOD CT 107300014020 ANCRUM NICOLE 1 $ 265 $ 265 3481 GREENWOOD CT 107300014030 FOX RYAN H & JESSICA L 1 $ 265 $ 265 3485 GREENWOOD CT 107300014040 BARSE CHRISTOPHER JON 1 $ 265 $ 265 3477 GREENWOOD CT 107300015040 THACKER TERESITA P 1 $ 265 $ 265 3475 GREENWOOD CT 107300015060 HARSTEIN JACOB A 1 $ 265 $ 265 3471 GREENWOOD CT 107300016010 CHASE ANN 1 $ 265 $ 265 3473 GREENWOOD CT 107300016020 PORTZ MICHAEL B 1 $ 265 $ 265 3463 GREENWOOD CT 107300018010 NGURE LUCY N 1 $ 265 $ 265 3465 GREENWOOD CT 107300018020 GERMAIN BRANDON 1 $ 265 $ 265 3469 GREENWOOD CT 107300018030 ZASTOUPIL JESSICA L 1 $ 265 $ 265 3467 GREENWOOD CT 107300018040 OHERN SHARI S 1 $ 265 $ 265 1524 GREENWOOD CT 107300019050 TENTIS STEVEN & JORI 1 $ 265 $ 265 Surrey Heights Drive 14 1522 GREENWOOD CT 107300019060 WORKNEH HILLINA 1 $ 265 $ 265 1526 GREENWOOD CT 107300019070 BRITTON KENNETH R & RITA S 1 $ 265 $ 265 1528 GREENWOOD CT 107300019080 WESTERN IAN MCLEOD & LANA 1 $ 265 $ 265 1530 GREENWOOD CT 107300020050 AGRANOVICH NINA 1 $ 265 $ 265 1532 GREENWOOD CT 107300020060 DUNBAR FELICIA 1 $ 265 $ 265 1536 GREENWOOD CT 107300020070 CHUNG JANET 1 $ 265 $ 265 1534 GREENWOOD CT 107300020080 SHIELDS CRAIG T 1 $ 265 $ 265 1540 GREENWOOD CT 107300021030 RACHEL CUELLAR 1 $ 265 $ 265 1538 GREENWOOD CT 107300021050 MILLER ALLEN & CHRISTINE 1 $ 265 $ 265 1544 GREENWOOD CT 107300021080 GUMS EBONY C 1 $ 265 $ 265 1542 GREENWOOD CT 107300021081 RENSLOW DIANA C 1 $ 265 $ 265 SURREY HEIGHTS 2ND ADD 1531 WOODVIEW AVE 107300101040 DOAN PAM 1 $ 265 $ 265 1533 WOODVIEW AVE 107300101070 SCHMIT RICHARD & JO ANN 1 $ 265 $ 265 1537 WOODVIEW AVE 107300101080 EDGE VICKY 1 $ 265 $ 265 1535 WOODVIEW AVE 107300101090 BERNAL DAWIT A 1 $ 265 $ 265 1523 WOODVIEW AVE 107300102030 MITCHELL MATTHEW & AMANDA 1 $ 265 $ 265 1529 WOODVIEW AVE 107300102060 MARLIN MICHAEL M 1 $ 265 $ 265 1525 WOODVIEW AVE 107300102070 WOOLWORTH NANCY L 1 $ 265 $ 265 1527 WOODVIEW AVE 107300103020 HAMEN KELLY M 1 $ 265 $ 265 1515 WOODVIEW AVE 107300104020 QUINN JOSEPH 1 $ 265 $ 265 1519 WOODVIEW AVE 107300104040 LARSON DALE C 1 $ 265 $ 265 1507 WOODVIEW AVE 107300105040 WEGENER DIANA 1 $ 265 $ 265 1509 WOODVIEW AVE 107300105070 ANDERSON SANDRA M 1 $ 265 $ 265 1513 WOODVIEW AVE 107300105081 RHINEHART CHARLES & THAO 1 $ 265 $ 265 1499 WOODVIEW AVE 107300106061 RAUSCH MARIE L 1 $ 265 $ 265 1501 WOODVIEW AVE 107300106070 KISROW LORI A 1 $ 265 $ 265 1495 WOODVIEW AVE 107300107020 CLEMENT MICHAEL A 1 $ 265 $ 265 1491 WOODVIEW AVE 107300107030 FLUGAUR NANCY J 1 $ 265 $ 265 1497 WOODVIEW AVE 107300107070 CARLSON ANNETTE J 1 $ 265 $ 265 1493 WOODVIEW AVE 107300107080 MCNEILL SANDRA SUSAN 1 $ 265 $ 265 1485 WOODVIEW AVE 107300109010 BOWSER LEANDER 1 $ 265 $ 265 1483 WOODVIEW AVE 107300109040 ALM DAVID B 1 $ 265 $ 265 1489 WOODVIEW AVE 107300109050 JALLO AKALU S 1 $ 265 $ 265 1487 WOODVIEW AVE 107300109070 BOLAND MICHAEL 1 $ 265 $ 265 1477 WOODVIEW AVE 107300110040 DUONG MY TUYEN T 1 $ 265 $ 265 1481 WOODVIEW AVE 107300110050 MOSER JACQUELINE J 1 $ 265 $ 265 1479 WOODVIEW AVE 107300110060 ROLLEFSON DONALD W TSTE 1 $ 265 $ 265 1475 WOODVIEW AVE 107300110070 FRENCH-AMARA LEANNE R 1 $ 265 $ 265 1482 WOODVIEW AVE 107300112010 DISSANAYAKE VINI 1 $ 265 $ 265 1478 WOODVIEW AVE 107300112020 GILLIAM BENJAMIN VICTOR 1 $ 265 $ 265 1476 WOODVIEW AVE 107300112070 HABTU TIMNIT 1 $ 265 $ 265 1480 WOODVIEW AVE 107300112080 STERN HARLAN 1 $ 265 $ 265 1490 WOODVIEW AVE 107300114010 SASENA MATTHEW I & MARA K 1 $ 265 $ 265 1486 WOODVIEW AVE 107300114020 SORENSON KATHRYN A 1 $ 265 $ 265 1484 WOODVIEW AVE 107300114030 DMITRIYEVA MARGARITA 1 $ 265 $ 265 1488 WOODVIEW AVE 107300114040 BRANDON DAVID C & JEANNE 1 $ 265 $ 265 1496 WOODVIEW AVE 107300116050 KIEKHAFER LORI A 1 $ 265 $ 265 1502 WOODVIEW AVE 107300116060 MEEHAN JOSEPH P & MANDIE J 1 $ 265 $ 265 1504 WOODVIEW AVE 107300116070 ABDELKARIM FAISAL 1 $ 265 $ 265 1498 WOODVIEW AVE 107300116080 MARTIN AMY JOY 1 $ 265 $ 265 Surrey Heights Drive 15 1511 WOODVIEW AVE 107300117020 TAYERLE JOSHUA D & DEBORAH L 1 $ 265 $ 265 1516 WOODVIEW AVE 107300118010 CASSELLS CRANSTON C 1 $ 265 $ 265 1514 WOODVIEW AVE 107300118020 JOSEPH RESHMA 1 $ 265 $ 265 1520 WOODVIEW AVE 107300118040 YAHNKE HEATHER L 1 $ 265 $ 265 1518 WOODVIEW AVE 107300120040 HARIO ELIZABETH M 1 $ 265 $ 265 1505 WOODVIEW AVE 107300121020 GOULD JONATHAN B SR & KELL 1 $ 265 $ 265 1503 WOODVIEW AVE 107300121040 BOGGS-RUCKTAESCHEL MARLENE G 1 $ 265 $ 265 1521 WOODVIEW AVE 107300122010 SLATTERY SEAN P 1 $ 265 $ 265 1517 WOODVIEW AVE 107300122030 JOHNSTON DERRIK ARTHUR & YOLA 1 $ 265 $ 265 SURREY HEIGHTS 3RD ADD 1544 ASPEN DR 107300201030 JACOBSON ROBERT L 1 $ 265 $ 265 1540 ASPEN DR 107300201050 HUEFFMEIER BEVERLY 1 $ 265 $ 265 1538 ASPEN DR 107300201111 MALISZEWSKI STANLEY J & JUDY A T 1 $ 265 $ 265 1542 ASPEN DR 107300201120 ALLIEV RUSTAM R 1 $ 265 $ 265 1533 ASPEN DR 107300202060 MCDONOUGH SEAN DAVID 1 $ 265 $ 265 1537 ASPEN DR 107300202070 PINZKA DAVID W 1 $ 265 $ 265 1531 ASPEN DR 107300202090 PFEFFER MICHON 1 $ 265 $ 265 1535 ASPEN DR 107300203010 PINZKA DAVID W & NANCY K 1 $ 265 $ 265 1529 ASPEN DR 107300204010 STOCKERT COREY R 1 $ 265 $ 265 1527 ASPEN DR 107300204020 HAGGERTY MATTHEW J 1 $ 265 $ 265 1525 ASPEN DR 107300205020 NICHOLS SCOTT L 1 $ 265 $ 265 1523 ASPEN DR 107300206020 GRINBERG EDWARD 1 $ 265 $ 265 1524 ASPEN DR 107300207010 WETTERLING JOAN E 1 $ 265 $ 265 1522 ASPEN DR 107300207020 SANCHEZ ANDREA S 1 $ 265 $ 265 1526 ASPEN DR 107300207051 GIEMZA SHELLY 1 $ 265 $ 265 1528 ASPEN DR 107300207060 WOODSIDE PAULA K TSTE 1 $ 265 $ 265 1536 ASPEN DR 107300209030 CASSELLS CRANSTON C 1 $ 265 $ 265 1532 ASPEN DR 107300209040 MCDONALD GENE J & LINDA C 1 $ 265 $ 265 1530 ASPEN DR 107300209060 STOIK JIM & JENNIFER 1 $ 265 $ 265 1534 ASPEN DR 107300209080 EZELL CAROL L 1 $ 265 $ 265 SURREY HEIGHTS 4TH ADD 3415 HIGHLANDER DR 107300301010 WEST NICHOLAS G 1 $ 265 $ 265 3413 HIGHLANDER DR 107300301020 LARKIN JOHN J 1 $ 265 $ 265 3409 HIGHLANDER DR 107300301030 SOKOLOV YULIYA 1 $ 265 $ 265 3411 HIGHLANDER DR 107300301060 PALUCH KRYSTAL 1 $ 265 $ 265 3421 HIGHLANDER DR 107300304010 KOEGEL NICK 1 $ 265 $ 265 3425 HIGHLANDER DR 107300304020 FORTIN DOUGLAS J & SARAH L 1 $ 265 $ 265 3423 HIGHLANDER DR 107300304030 CHEMINO MICHAEL & TERRY 1 $ 265 $ 265 3419 HIGHLANDER DR 107300304040 EJETA DEGEFA B 1 $ 265 $ 265 3429 HIGHLANDER DR 107300307010 KAMBEITZ TERRANCE J 1 $ 265 $ 265 3433 HIGHLANDER DR 107300307020 NORDSTRAND RONALD & MARY 1 $ 265 $ 265 3431 HIGHLANDER DR 107300307030 SPILLNER DANNY G & JUDY A TRU 1 $ 265 $ 265 3427 HIGHLANDER DR 107300307040 LARSON MICHAEL 1 $ 265 $ 265 3455 HIGHLANDER DR 107300309030 TYSHCHUK VLADIMIR & ANN 1 $ 265 $ 265 3459 HIGHLANDER DR 107300309040 SCHLUNDT THOMAS M & REBECCA S 1 $ 265 $ 265 3457 HIGHLANDER DR 107300309050 NIEVES EVELYN 1 $ 265 $ 265 3453 HIGHLANDER DR 107300309060 NATANZON GENNADIY 1 $ 265 $ 265 SURREY HEIGHTS 5TH ADD 3432 HIGHLANDER DR 107300402010 FRANKLIN NICOLE RAE 1 $ 265 $ 265 3436 HIGHLANDER DR 107300402020 MACHEL RONALD H 1 $ 265 $ 265 3434 HIGHLANDER DR 107300402030 FLEMING CHARLOTTE L 1 $ 265 $ 265 Surrey Heights Drive 16 3430 HIGHLANDER DR 107300402040 WOLFGRAM DAVID M 1 $ 265 $ 265 3424 HIGHLANDER DR 107300405010 PODBERETSKIY ALEKSANDR 1 $ 265 $ 265 3428 HIGHLANDER DR 107300405020 MERGENS KEVIN P 1 $ 265 $ 265 3426 HIGHLANDER DR 107300405030 RHOADS KUANG M 1 $ 265 $ 265 3422 HIGHLANDER DR 107300405040 LARSON JANELLE L 1 $ 265 $ 265 SURREY HEIGHTS 6TH ADD 3451 HIGHLANDER DR 107300501010 PEREZ NIURKA CASTELLANOS 1 $ 265 $ 265 3447 HIGHLANDER DR 107300501020 SCHULER PATRICIA E 1 $ 265 $ 265 3445 HIGHLANDER DR 107300501050 MCBRIDE ANDREW 1 $ 265 $ 265 3449 HIGHLANDER DR 107300501060 WEST MAXINE M 1 $ 265 $ 265 3441 HIGHLANDER DR 107300504010 METOXEN ERIN M 1 $ 265 $ 265 3443 HIGHLANDER DR 107300504020 ASHBY EDWARD L & PAMELA A 1 $ 265 $ 265 3439 HIGHLANDER DR 107300504030 ROMANI ANITA 1 $ 265 $ 265 3437 HIGHLANDER DR 107300504060 BECKER LEANN 1 $ 265 $ 265 SURREY HEIGHTS 7TH ADD 3442 HIGHLANDER DR 107300603010 BERGSTROM TIMOTHY L 1 $ 265 $ 265 3438 HIGHLANDER DR 107300603020 EICH JAMES 1 $ 265 $ 265 3440 HIGHLANDER DR 107300603030 JOHNSON LAUREL E 1 $ 265 $ 265 3444 HIGHLANDER DR 107300603040 SMIEJA MICHAEL 1 $ 265 $ 265 3450 HIGHLANDER DR 107300606010 GURUNG SURYA & REIKO 1 $ 265 $ 265 3446 HIGHLANDER DR 107300606020 DACHEL SUSAN K 1 $ 265 $ 265 3448 HIGHLANDER DR 107300606030 MEKURIA ZELEALEM Z 1 $ 265 $ 265 3452 HIGHLANDER DR 107300606040 EGBERS JOHN J & SUSAN R 1 $ 265 $ 265 3454 HIGHLANDER DR 107300607020 HESPENHEIDE DANIEL J 1 $ 265 $ 265 3458 HIGHLANDER DR 107300607031 HANSELMAN KARA A 1 $ 265 $ 265 3456 HIGHLANDER DR 107300607050 PEDERSEN NATHAN 1 $ 265 $ 265 3460 HIGHLANDER DR 107300607060 GREENE SUE 1 $ 265 $ 265 Total R-3 Residential 168 $ 44,520 R-4 Residential Property Address PIN Owner Frontage Assessment Rate Total SURREY GARDENS 3415 FEDERAL DR 107299501010 YANKEE DOODLE ASSOC 324 $ 20.99 $ 6,800 Total R-4 Residential 324 $ 6,800 Summary R-3 Residential 168 Units $ 44,520 R-4 Residential 1 Parcel $ 6,800 Assessment Total $ 51,320 Assessable Frontage 3,536 100% Non-Assessable Frontage 0 0% Total Frontage 3,536 100% MN Highway 13Interstate 35ECentral P a r k w a y Federal DriveYankee Doodle Road County Road 28 Pilot Knob RoadSurrey Heights WashingtonDrivePROJECT LOCATION Ashbury Road Drive H:\EAGA\N17117565\CAD\C3D\FIGR-117565-1 Location Plan Figure.dwg 1/9/2019 6:41:32 PMR Surrey Heights Drive - Street & Utilities Rehabiliation City of Eagan, MN Figure 1: Location Plan January 2019 R FEETSCALE 0 500 1000 HORZ. D D D D >>>>>llllllll>>>>>>>>>>>>>>>>>>>>>>>>>>>>ll lllll> >l>>>>>>>>>llllll>>>>>>l l l l l l l l l l l l l l ll S S S S S D D >>>>>>>>>>>>D >>>>>>>>>>>>>>>>>>>>>>>>>>>D >>S >lS D SS >ll>>>>>>>>>l l l l l l l D >>>>>>>>lSurrey H ei g h t s D ri v e Aspen Drive Highlander Drive Greenwood C o u r t Federal DriveYankee Doodle Road County Road 28 WoodviewAvenue>>>>1.5" MILL/OVERLAY FULL DEPTH PAVEMENT REPLACEMENT REMOVE AND REPLACE EXISTING WATERMAIN AND SANITARY SEWER EXTEND SANITARY SEWER AND WATERMAIN FROM ASPEN DRIVE TO YANKEE DOODLE ROAD>>>>>>>>lll>lllllll>>ll>ll>>ll>>llREALIGN SANITARY SEWER ABANDON SANITARY SEWERDISCONNECT SANITARY SEWER H:\EAGA\N17117565\CAD\C3D\FIGR-117565-2 Ex and Proposed Conditions Figure.dwg 1/9/2019 7:03:36 PMR Surrey Heights Drive - Street & Utilities Rehabiliation City of Eagan, MN Fig. 2: Ex. & Prop. Conditions January 2019 R FEETSCALE 0 100 200 HORZ. R/W 0.5 :1 R/W PROPOSED TYPICAL SECTION - WATERMAIN AND SANITARY SEWER REPLACEMENT & EXTENSION AREA VARIES 18' VARIES 18' ℄ 3.00% R/WR/W EXISTING TYPICAL SECTION VARIES 18' VARIES 18' ℄ NEW D412 CONCRETE CURB & GUTTER ON WEST SIDE DESIGN - WEST OF CENTERLINE RECLAIM 9" DEPTH 1.5" TYPE 9.5 WEARING COURSE (3,B) [SPWEA330B] BITUMINOUS TACK COAT (2357) 2" TYPE 12.5 WEARING COURSE (3,B) [SPWEB330B] 6" (MIN.) SALVAGED RECLAIMED MATERIAL 6" TOPSOIL MIN BITUMINOUS PAVEMENT (AVE. 3") EXISTING D412 CONCRETE CURB & GUTTER R/WR/W PROPOSED TYPICAL SECTION - MILL AND OVERLAY AREA VARIES 18' VARIES 18' ℄ 3.00% DESIGN FULL WIDTH MILL, 1.5"DEPTH 1.5" TYPE 9.5 WEARING COURSE (3,B) [SPWEA330B] BITUMINOUS TACK COAT (2357) 2" TYPE 12.5 WEARING COURSE (3,B) [SPWEB330B] PATCHING AS NEEDED PREPARED SUBGRADE AGGREGATE BASE (AVE. 6") SPOT REPAIR D412 CONCRETE CURB & GUTTER ON EAST SIDE SPOT REPAIR D412 CONCRETE CURB & GUTTER (BOTH SIDES)H:\EAGA\N17117565\CAD\C3D\FIGR-117565-3 Typical Section Figure.dwg 1/9/2019 7:11:24 PMR Surrey Heights Drive - Street & Utilities Rehabilitation City of Eagan, MN Figure 3: Typical Section January 2019 Surrey H ei g h t s D ri v e Aspen Drive Highlander Drive Greenwood C o u r t Federal DriveYankee Doodle Road County Road 28 324'WoodviewAvenuePer Front Foot Assessment Per Unit Assessment LEGEND H:\EAGA\N17117565\CAD\C3D\FIGR-117565-4 Assessment Area Figure.dwg 1/9/2019 7:13:43 PMR Surrey Heights Drive - Street & Utilities Rehabiliation City of Eagan, MN Figure 4: Assessment Areas January 2019 R FEETSCALE 0 100 200 HORZ. Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA J. Project 1311, Donald Avenue Street & Utilities Rehabilitation Action To Be Considered: Receive the Draft Feasibility Report for Project 1311 (Donald Avenue - Street & Utilities Rehabilitation) and schedule a public hearing to be held on February 19, 2019. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Donald Avenue, a residential street in the Letendre Addition neighborhood in northwest Eagan, located north of Yankee Doodle Road and east of TH 13.  Pavement rehabilitation of this street, water main replacement, and other City utility modifications are programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 19, 2019.  An informational neighborhood meeting will be held with the a djacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CJ-1 Draft Feasibility Report Report for Donald Avenue Street and Utilities Rehabilitation City Project No. 1311 January 15, 2019 Prepared By To: Honorable Mayor and City Council From: Michael Warner, Bolton & Menk, Project Engineer Date: January 15, 2019 Re: Donald Avenue – Street and Utilities Rehabilitation City Project No.: 1311 Attached is the feasibility report for the Donald Avenue – Street and Utilities Rehabilitation, City Project No. 1311. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Michael R. Warner Date: ____________________ Reg. No. 44693 Reviewed By: Department of Public Works Date: ____________________ Reviewed By: Finance Department Date: ____________________ TABLE OF CONTENTS Executive Summary ......................................................................................................... 1 Introduction/History .................................................................................................... 2 Scope .............................................................................................................................. 3 Area to Be Included ..................................................................................................................... 3 Street Pavement Evaluation ........................................................................................... 3 Proposed Improvements ................................................................................................ 4 Easements/Permits ......................................................................................................... 6 Feasibility/Recommendations ......................................................................................... 7 Cost Estimate .................................................................................................................. 7 Assessments .................................................................................................................... 7 Assessment Financing Options ........................................................................................ 9 Revenue Source .............................................................................................................. 10 Project Schedule ............................................................................................................. 10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Plan -2.1 & 2.2 Proposed Conditions - 3 Typical Section - 4 Assessment Area Donald Avenue 1 Executive Summary Background Project Name Donald Avenue Project #1311 Street Area 6,167 Sq. Yds.Street Length 1,850 Feet Streets Included Donald Avenue Constructed 1973 Reclaimed 1997 Crack Sealed - Seal Coated 2002, 2009 Absolute Location SW ¼ of Section 9 Township 27, Range 23 Relative Location North of Yankee Doodle Road East of TH 13 Project Details Scope ·Roadway reconstruction ·Curb & gutter replacement ·Drainage improvements ·Watermain replacement ·Water and Sewer service replacement (within the right-of-way) ·Drain Tile installation ·Adjustment/Replacement of: o Sanitary/Storm sewer o Utility castings o Street signage ·Utility Improvements PCI Rating 24/100 Recommended Improvement Reconstruction Curb Removal 100% R-1 Residential Lots R-3 Residential Units R-4 Parcels 30 lots 48 units 1 parcel Cost Estimate/ Revenue Property City Street $ 88,600 $ 41,501 $ 47,099 Curb & Gutter $ 37,400 -$ 37,400 Utilities $992,500 -$992,500 Total $1,118,500 $ 41,501 (4%)$1,076,999 (96%) Donald Avenue 2 January 15, 2019 Street and Utilities Rehabilitation Donald Avenue Eagan, Minnesota Introduction/ History Pavement Management -As a part of Eagan’s Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. 1,850 feet of Donald Avenue, a residential street in the Letendre Addition neighborhood in northwest Eagan, has been identified for 2019 street and utility rehabilitation improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1973 and the pavement was replaced (reclaimed) in 1997. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Timely maintenance work, such as bituminous patching, crack sealing, and seal coating have occurred at appropriate intervals during the life of the pavement on Donald Avenue. The City of Eagan's maintenance records indicate that the street was reclaimed and paved in 1997, and seal coated in 2002 and 2009. Donald Avenue was due for an overlay approximately 2-3 years ago, but due to the condition of the watermain and the number of patches in the pavement, the project was delayed until a reconstruction of the street was warranted. Since then, multiple watermain breaks have occurred, resulting in the need to expedite the watermain replacement and subsequent reconstruction. The City has reviewed the current condition of the street and has determined a reconstruction of the street is necessary. The pavement is nearing the end of its useful life, asphalt stripping is present, and there are a number of large patches and thin overlays present. Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Donald Avenue 3 project area. The existing sanitary sewer within the street is 9-inch diameter Vitrified Clay Pipe (VCP) and was recently rehabilitated with a Cured in Place Pipe (CIPP) liner. No improvements were made at that time to the existing sewer services to the adjacent properties. The existing water main is 6-inch diameter Cast Iron Pipe (CIP) and has experienced several pipe repairs due to water main breaks. Individual water services are provided to each lot. A minor amount of storm sewer exists at the low point in Donald Avenue approximately 300-feet north of Yankee Doodle Road and at the intersection of Letendre Street. See Figures 2.1 & 2.2, in Appendix C, for the existing public utilities along Donald Avenue. Several drainage issues are present along the corridor due to flat street grades, an inadequate storm sewer system, high groundwater table, and low elevation of some of the properties. Several homes have sump pumps which discharge towards the street and cause nuisance drainage issues and safety concerns. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scope This project will provide replacement of the existing watermain, water services, sanitary sewer services, and reconstruction of approximately 1,850 feet of roadway. Figures 2.1 & 2.2 in Appendix C, illustrates the project limits. Included in this project are the following improvements: full replacement of concrete curb and gutter and pavement section, full replacement of the water system including watermain, water services, valves, and hydrants, adjustments and/or replacement to sanitary/storm sewer utility castings, extension of sump pump discharge/drain tile pipe, and replacement of street signage. Area to Be Included Properties included in the project lie within the SW ¼, Section 9, lying North of Yankee Doodle Road, East of TH 13, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan’s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: Donald Avenue 4 PCI Recommended Improvement 56 – 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct/ Reclaim The 2018 PCI ranking for Donald Avenue is 24, which falls in the “Reconstruct/Reclaim” category, as mentioned above. In addition to the need to replace the watermain, the street pavement has reached a condition where, based on the City’s experience, the integrity of the pavement has failed and can no longer be repaired or maintained cost-effectively. Therefore, the 2019 construction season is the optimal time to reconstruct this street. Proposed Improvements Street Improvements -The proposed street improvements are shown in Figure 3. The existing street is 32-feet wide with D412 concrete curb and gutter. The street is proposed to be fully reconstructed to the same width with B618 concrete curb and gutter, 3.5- inches of bituminous pavement, and 6- inches of class 5 gravel base to meet current City standards. Due to the poor soils and high groundwater table present in the area, a 12-inch thick layer of sand is also proposed. Watermain Improvements – The existing watermain is in poor condition, has experienced several breaks along the corridor, and is proposed to be replaced as part of this project. A new 6-inch diameter Ductile Iron Pipe (DIP) is proposed that meets current City standards. The existing hydrants and valves along the street will also be replaced. One hydrant is proposed to be added to meet hydrant coverage requirements. Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross-threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the Donald Avenue 5 same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Since the existing hydrants will all be replaced as part of the project, the Storz nozzle will be included with the new hydrants. The existing water service to each property along the corridor is proposed to be replaced up to the property line. For the water system improvements to be constructed, a temporary above- ground water system will be put in place to maintain water service to the adjacent properties. After the new water system is in place and tested, the temporary system will be removed. Sanitary Sewer Improvements – The existing sanitary sewer main along Donald Avenue was recently lined and is in good condition. At the time of the lining, no work was performed to the sanitary sewer services to each property. Since the street is proposed for reconstruction and there is additional underground utility work to be completed as part of this project, the sanitary sewer services are also proposed to be rehabilitated. The rehabilitation is proposed to be a combination of internal pipe rehabilitation techniques near the main and replacement of the service up to the property line. The existing sanitary manholes are in good condition and will be adjusted to match the new pavement. Storm Sewer Improvements – The existing storm sewer structures at the low point of Donald Avenue are in good condition but need minor repair work. With the replacement of the watermain, it is more effective to replace the structures versus salvage, repair, and reinstall them. Additional catch basins are also proposed to be added at the low point to assist in getting the surface water off the roadway. Therefore, it is recommended to replace the structures and pipe within the street at the low point. The existing storm sewer structures at Letendre Street are in good condition so only the castings and rings are proposed to be replaced. To address the sump pump drainage that spills onto the roadway from the adjacent properties, a 6-inch perforated PVC pipe is proposed along Donald Avenue. A 4-inch service pipe will be provided for each property along Donald Avenue, with a cap provided at the surface for access and connection. Property owners could discharge their sump pumps directly to this service pipe. Details for how the connection could be made and whether an agreement is needed between the property owner and the City will be determined during design phase of the project. If needed, a sump pump service could be provided to the Bayberry Place Apartments from the storm sewer system at the Donald Avenue low point. Sidewalk/Path & Pedestrian Ramps – Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the Donald Avenue 6 installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. The existing pedestrian ramps at Yankee Doodle and Donald Avenue are currently up to standards, but will be replaced with the project due to the replacement of the adjacent curb and gutter. Signage -Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights – The street lights (maintained by Xcel Electric) in the project area are only at the intersections, are in good condition, and provide adequate coverage. No modifications to the existing street lights are proposed. Stormwater and Water Quality Improvements – No water quality improvements are proposed with this project. Complete Streets – “Complete Streets” is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Donald Avenue was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 32-feet wide, has low traffic volumes, limited access points, and a trail is available on Yankee Doodle Road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps at Yankee Doodle Road currently meet ADA design standards, but will be replaced due to the replacement of the adjacent curb and gutter. Given the existing and proposed elements available for all users, Donald Avenue meets the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated although a right of entry may be required to replace the sewer and water services to the property line. It is anticipated the following permits will be required: ·Minnesota Department of Health Permit for Watermain Replacement Donald Avenue 7 ·Dakota County Right of Way Permit for work within the Yankee Doodle Right of Way ·NPDES Construction Stormwater Permit Feasibility and Recommendations The rehabilitation project is necessary to prevent further watermain breaks and service interruptions, address the drainage issues, reduce the continued maintenance on the roadway, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement will reduce the roadway maintenance costs and expenses for repairing watermain breaks. The project is feasible in that this type of improvement has been used successfully on numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 – 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report potentially in combination with other similar projects in the area. Cost Estimate A detailed cost estimate is located in Appendix A. The estimate is based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and interest. A summary of the costs is as follows: Donald Avenue ·Street ..........................................................................$ 88,600 ·Curb and Gutter ..................................................................$ 37,400 ·Utilities ...............................................................................$992,500 Total ........................................................................$1,118,500 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan’s Special Assessment Policy. Donald Avenue is scheduled for a full reconstruction due to the amount of utility rehabilitation and repairs needed, although the street should be due for a mill and overlay based on the age of the street. Therefore, assessments are calculated based on items consistent with a typical mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. ·Total Street Frontage = 1,850 centerline feet x 2 = 3,700 F.F. ·R-1 Residential Frontage = 2,859 F.F. (77.3%) ·R-3 Residential Frontage = 88 F.F. (2.4%) Donald Avenue 8 ·R-4 Residential Frontage = 349 F.F. (9.4%) ·Un-assessable Frontage = 404 F.F. (10.9%) City Special Assessment Policy Assessment Ratio Property City Mill & Overlay – Low-Density Residential (R-1,2,3)50%50% Mill & Overlay – Low-Density Residential (R-4)75%25% Utility Improvements -100% R-1 Residential Lots –All R-1 residential lots (30 single family lots) as shown on Figure 4, having driveway access onto the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. 1730 Letendre St., 3290 Heritage Ln. and 3296 Heritage Ln. are included in the assessable area, even though their front yard has frontage on a different street, as their highest and best use would be to subdivide each lot to create a separate lot with front yard frontage onto Donald Avenue. This approach is consistent with the approach used with the previous street improvements and assessments performed with Proj. 714 in 1997. The estimated cost per lot, based on the City’s Assessment Policy, is $1,140 /R-1 single family lot and is calculated as follows: Mill & Overlay: R-1 Residential o 2,859’ R-1 Frontage / 3,700’ Total Frontage = 77.3% o $88,600 (Mill & Overlay Costs) x 50% (assessment rate) x 77.3% (R-1 frontage) = $34,244 (Total R-1 Assessment) o $34,244 / 30 lots = $1,141, rounded to $1,140 / R-1 lot R-3 Residential Lots –All R-3 residential units (48 townhome units), as shown on Figure 4, having private street access onto the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. The estimated cost per unit, based on the City’s Assessment Policy, is $22 / R-3 townhome unit and is calculated as follows: Mill & Overlay: R-3 Residential o 88’ Residential Frontage / 3,700’ Total Frontage = 2.4% o $88,600 (Mill & Overlay Costs) x 50% (assessment rate) x 2.4% (R-3 frontage) = $1,063 (Total R-3 Assessment) o $1,063 / 48 units = $22.15, rounded to $22 / R-3 unit Donald Avenue 9 R-4 Residential Lots –All R-4 residential parcels (1 total) as shown on Figure 4, that are adjacent to, or have direct access, to the street to be improved are proposed to be assessed. The City’s Assessment Policy states that 75% of the mill and overlay costs are assessable for residential roadways, based on a standard 32-foot width. The estimated cost per front foot, based on the City’s Assessment Policy, is $17.89 / R-4 F.F. or $5,481 for the one R-4 parcel and is calculated as follows: Mill & Overlay: R-4 Residential o 349’ R-4 residential / 3,700’ Total Frontage = 9.4% o $88,600 (Mill & Overlay Costs) x 75% (assessment rate) x 9.4% (R-4 frontage) = $6,246 (Total R-4 Assessment) rounded to $6,245 o $6,245 / 349 F.F. =$17.89 / R-4 F.F. or $6,245 for the one R-4 parcel The remaining frontage within the project area (404’ or 10.9%) is considered non-assessable under the City’s Assessment Policy. Assessment Financing Options Each property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available; however, it is expected to be comparable and based on City policy. It will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,100 and $5,481 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year. $1,140 (R-1 single family homes) Principal / Year Interest / Year Cost / Year 1st Year $228 $60 $288 5th Year $228 $10 $238 $6,245 (R-4 apartments) Principal / Year Interest / Year Cost / Year 1st Year $1,249 $328 $1,577 5th Year $1,249 $56 $1,305 The $22 townhome assessments will be due in full within 30 days after the council adopts the assessment roll. Donald Avenue 10 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Street $ 88,600 $ 41,501 $ 47,099 Curb & Gutter $ 37,400 -$ 37,400 Utilities $992,500 -$992,500 Totals $1,118,500 $ 41,501 $1,076,999 The Major Street Fund will finance the estimated street related project deficit of $84,499. The Combined Utility Fund will finance the estimated $1,176,999 utility improvements. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ............................................................................... January 15, 2019 Informational Meeting ............................................................................ January 29, 2019 Public Hearing ....................................................................................... February 19, 2019 Approve Plans and Specifications ..............................................................March 19, 2019 Bid Date ...................................................................................................... April 25, 2019 Award Contract .............................................................................................. May 7, 2019 Start Construction ..............................................................................................May 2019 Project Completion ........................................................................................August 2019 Final Cost Report ..................................................................................... September 2019 Final Assessment Hearing ................................................................................... Fall 2019 First Payment Due with Property Tax Statement .......................................... May 15, 2020 Est Qty Est Cost Est Qty Est Cost Est Qty Est Cost 2021.501 Mobilization LS 35,000.00$0.33 11,550.00$0.33 11,550.00$0.34 11,900.00$1 35,000.00$ 2104.502 Salvage Mailbox Assembly EA 50.00$0 -$0 -$23 1,150.00$23 1,150.00$ 2104.502 Remove Hydrant EA 400.00$0 -$0 -$5 2,000.00$5 2,000.00$ 2104.502 Remove Gate Valve & Box EA 300.00$0 -$0 -$3 900.00$3 900.00$ 2104.502 Remove Curb Stop & Box EA 100.00$0 -$0 -$27 2,700.00$27 2,700.00$ 2104.502 Remove Manhole or Catch Basin EA 500.00$0 -$0 -$2 1,000.00$2 1,000.00$ 2104.503 Remove Concrete Curb and Gutter LF 5.00$0 -$740 3,700.00$2,960 14,800.00$3,700 18,500.00$ 2104.503 Sawing Concrete Pavement LF 5.00$0 -$2 10.00$18 90.00$20 100.00$ 2104.503 Sawing Bituminous Pavement LF 3.00$0 -$22 66.00$198 594.00$220 660.00$ 2104.503 Remove Water Main LF 5.00$0 -$0 -$2,000 10,000.00$2,000 10,000.00$ 2104.503 Remove Water Service Pipe LF 1.00$0 -$0 -$850 850.00$850 850.00$ 2104.503 Remove Sanitary Service Pipe LF 1.00$0 -$0 -$800 800.00$800 800.00$ 2104.503 Remove Drain Tile LF 2.00$0 -$0 -$200 400.00$200 400.00$ 2104.503 Remove Sewer Pipe (Storm)LF 10.00$0 -$0 -$33 330.00$33 330.00$ 2104.504 Remove Bituminous Pavement SY 4.00$3,100 12,400.00$0 -$3,100 12,400.00$6,200 24,800.00$ 2104.504 Remove Bituminous Driveway and Trail SY 12.00$0 -$35 420.00$315 3,780.00$350 4,200.00$ 2104.504 Remove Concrete Driveway /Valley Gutter SY 14.00$0 -$5 63.00$41 567.00$45 630.00$ 2105.507 Common Excavation CY 15.00$0 -$0 -$3,700 55,500.00$3,700 55,500.00$ 2105.507 Select Granular Borrow CY 15.00$0 -$0 -$2,500 37,500.00$2,500 37,500.00$ 2123.610 Street Sweeper (With Pick Up Broom)HR 125.00$0 -$0 -$12 1,500.00$12 1,500.00$ 2130.523 Water MGAL 200.00$0 -$0 -$15 3,000.00$15 3,000.00$ 2211.509 Aggregate Base, Cl. 5 100% Crushed Limestone TON 18.00$0 -$0 -$2,700 48,600.00$2,700 48,600.00$ 2357.506 Bituminous Material for Tack Coat GAL 2.75$440 1,210.00$0 -$0 -$440 1,210.00$ 2360.501 SPWEA230B Wearing Course Mixture (Trail/Driveway)SY 25.00$0 -$35 875.00$315 7,875.00$350 8,750.00$ 2360.501 SPWEA330B Wearing Course Mixture TON 60.00$620 37,200.00$0 -$0 -$620 37,200.00$ 2360.501 SPWEB330B Wearing Course Mixture TON 55.00$0 -$0 -$820 45,100.00$820 45,100.00$ 2433.603 Saw and Seal Joint LF 2.50$0 -$0 -$1,500 3,750.00$1,500 3,750.00$ 2502.602 6" x 4" PVC Wye, Including Riser Pipe and Cap EA 500.00$0 -$0 -$30 15,000.00$30 15,000.00$ 2502.602 Connect Drain Pipe to Structure EA 300.00$0 -$0 -$5 1,500.00$5 1,500.00$ 2502.602 Connect to Existing Drain Tile EA 200.00$0 -$0 -$4 800.00$4 800.00$ 2502.602 Connect Existing Pipe to New Structure EA 750.00$0 -$0 -$1 750.00$1 750.00$ 2502.603 6" PVC Sump Pump Drain Pipe LF 10.00$0 -$0 -$3,000 30,000.00$3,000 30,000.00$ 2502.603 4" Perforated HDPE Edge Drain LF 10.00$0 -$0 -$800 8,000.00$800 8,000.00$ 2503.503 15" RC Pipe Sewer Des 3005 Cl V LF 50.00$0 -$0 -$53 2,650.00$53 2,650.00$ 2503.602 Inline Service Top Hat EA 2,500.00$0 -$0 -$29 72,500.00$29 72,500.00$ 2503.602 Reconnect Sanitary Sewer Service EA 200.00$0 -$0 -$29 5,800.00$29 5,800.00$ 2503.602 Connect New Sanitary Service to Main EA 1,000.00$0 -$0 -$1 1,000.00$1 1,000.00$ 2503.603 4" PVC Sanitary Service Pipe LF 25.00$0 -$0 -$830 20,750.00$830 20,750.00$ 2503.608 Ductile Iron Fittings LB 10.00$0 -$0 -$400 4,000.00$400 4,000.00$ 2504.601 Temporary Water Service LS 30,000.00$0 -$0 -$1 30,000.00$1 30,000.00$ 2504.602 1" Corporation Stop EA 225.00$0 -$0 -$30 6,750.00$30 6,750.00$ 2504.602 1" Curb Stop & Box EA 300.00$0 -$0 -$30 9,000.00$30 9,000.00$ 2504.602 Connect to Existing Water Service EA 200.00$0 -$0 -$27 5,400.00$27 5,400.00$ 2504.602 Connect to Existing Water Main EA 1,500.00$0 -$0 -$3 4,500.00$3 4,500.00$ 2504.602 6" Gate Valve & Box EA 1,200.00$0 -$0 -$8 9,600.00$8 9,600.00$ 2504.602 Hydrant EA 4,500.00$0 -$0 -$6 27,000.00$6 27,000.00$ 2504.602 Irrigation Repair EA 160.00$0 -$6 960.00$0 -$6 960.00$ Appendix A Preliminary Cost Estimate City Project 1311 Donald Avenue Street and Utilities Rehabilitation Item No.Item Unit Unit Price Total Est Qty Total Est CostStreetCurb & Gutter Utilities Donald Avenue Donald Avenue 11 2504.603 6" Watermain Ductile Iron Cl 52 LF 40.00$0 -$0 -$2,000 80,000.00$2,000 80,000.00$ 2504.603 1" Type K Copper Water Service LF 25.00$0 -$0 -$900 22,500.00$900 22,500.00$ 2506.602 2' X 3' Storm Sewer CB Incl Casting (Detail 232)EA 2,500.00$0 -$0 -$2 5,000.00$2 5,000.00$ 2506.602 4' Dia Storm Sewer CBMH Incl Casting (Detail 230)EA 3,000.00$0 -$0 -$2 6,000.00$2 6,000.00$ 2506.602 Remove & Replace Casting 3067V (Catch Basin)EA 900.00$0 -$0 -$2 1,800.00$2 1,800.00$ 2506.602 Adjust Frame and Ring Casting (Manhole)EA 700.00$4 2,800.00$0 -$0 -$4 2,800.00$ 2506.602 Remove & Replace Frame & Ring Casting (27")EA 1,250.00$0 -$0 -$1 1,250.00$1 1,250.00$ 2521.518 6" Concrete Ped Ramp SF 14.00$0 -$0 -$160 2,240.00$160 2,240.00$ 2531.503 Concrete Curb and Gutter, B618 LF 13.00$0 -$0 -$3,700 48,100.00$3,700 48,100.00$ 2531.504 Concrete Valley Gutter - High Early SY 80.00$0 -$0 -$40 3,200.00$40 3,200.00$ 2531.504 6" Concrete Driveway Pavement - High Early SY 80.00$0 -$0 -$15 1,200.00$15 1,200.00$ 2531.602 Truncated Dome Detectable Warning Paver (2x2)EA 80.00$0 -$0 -$10 800.00$10 800.00$ 2540.602 Repair Underground Electric Fence EA 85.00$0 -$2 170.00$0 -$2 170.00$ 2540.602 Repair Landscaping EA 200.00$0 -$9 1,800.00$0 -$9 1,800.00$ 2540.602 Temporary Mailbox EA 50.00$0 -$0 -$27 1,350.00$27 1,350.00$ 2540.602 Install Mailbox Assembly EA 100.00$0 -$0 -$23 2,300.00$23 2,300.00$ 2563.601 Traffic Control LS 4,000.00$0.33 1,320.00$0.33 1,320.00$0.34 1,360.00$1 4,000.00$ 2572.506 Application of Water for Turf Establishment GAL 0.15$0 -$4,500 675.00$40,500 6,075.00$45,000 6,750.00$ 2573.502 Storm Drain Inlet Protection EA 175.00$0 -$7 1,225.00$0 -$7 1,225.00$ 2575.507 Boulevard Topsoil Borrow – MnDOT 3877-2F CY 40.00$0 -$89 3,560.00$801 32,040.00$890 35,600.00$ 2575.604 Seeding (MnDOT 270 w/Type 5 Hydromulch)SY 5.00$0 -$420 2,100.00$3,780 18,900.00$4,200 21,000.00$ SP-1 Signage Remove and Replace LS 1,000.00$1 1,000.00$0 -$0 -$1 1,000.00$ 67,480.00$28,494.00$756,201.00$852,175.00$ 3,374.00$1,424.70$37,810.05$42,608.75$ 70,854.00$29,918.70$794,011.05$894,783.75$ 17,713.50$7,479.68$198,502.76$223,695.94$ 88,567.50$37,398.38$992,513.81$1,118,479.69$Total Project 1311 Subtotal 5% Contingency Subtotal 25% Indirect Costs Donald Avenue 12 Donald Avenue 13 Appendix B Preliminary Assessment Roll City Project No. 1311 Donald Avenue Street and Utilities Rehabilitation R-1 Residential Property Address PIN Owner No. Lot Equivalents Unit Assessment Total GIGUERE ADDITION 3340 DONALD AVE 102990001010 RICHIE JAMES A & COLLEEN 1 $1,140 $1,140 3344 DONALD AVE 102990001020 ANDERSON JOHN O 1 $1,140 $1,140 3348 DONALD AVE 102990001030 MURTINGER BONITA A 1 $1,140 $1,140 HELEN KENNEDY ADDITION 3299 DONALD AVE 103237501020 MCARDLE RILEY 1 $1,140 $1,140 ROBERT KARATZ ADDITION 3280 DONALD AVE 104130001010 FOURNIER KAREN J 1 $1,140 $1,140 3284 DONALD AVE 104130001020 NIZNIK MARK EDWARD 1 $1,140 $1,140 3290 DONALD AVE 104130001030 BROCKMAN PETER M & KAY M 1 $1,140 $1,140 3294 DONALD AVE 104130001040 DO LONG 1 $1,140 $1,140 3298 DONALD AVE 104130001050 BUZICKY JOSHUA PAUL 1 $1,140 $1,140 3302 DONALD AVE 104130001060 BLACK DANIEL 1 $1,140 $1,140 3306 DONALD AVE 104130001070 PAGGEN ROBERT & DEBRA 1 $1,140 $1,140 3310 DONALD AVE 104130001080 SUDDUTH JAMES S 1 $1,140 $1,140 3314 DONALD AVE 104130001090 LEIVERMANN JOHN X & ALESHIA C 1 $1,140 $1,140 3318 DONALD AVE 104130001100 LADUKE DERRICK & THERESA 1 $1,140 $1,140 LETENDRE ADDITION 3383 DONALD AVE 104490001011 ANJELO ABAYNEH 1 $1,140 $1,140 3389 DONALD AVE 104490001012 BARRY KENT 1 $1,140 $1,140 3377 DONALD AVE 104490001030 DAVIS ALAN J 1 $1,140 $1,140 3371 DONALD AVE 104490001043 HALL KERWIN & EDYTHE 1 $1,140 $1,140 3365 DONALD AVE 104490001050 HEINLE MALCOLM J 1 $1,140 $1,140 3359 DONALD AVE 104490001052 LEGG FRANK J & GLENICE E 1 $1,140 $1,140 3351 DONALD AVE 104490001060 KEGLER ANDY 1 $1,140 $1,140 3345 DONALD AVE 104490001071 HUSKEY DAVID L 1 $1,140 $1,140 3325 DONALD AVE 104490001081 BARTH SCHAAN P & RACHEL T 1 $1,140 $1,140 3319 DONALD AVE 104490001090 MCELHENEY JUDY K 1 $1,140 $1,140 3315 DONALD AVE 104490001105 GIGUERE NICHOLAS D & LAUREN 1 $1,140 $1,140 3311 DONALD AVE 104490001112 EHLERS NATHAN & EMILY M 1 $1,140 $1,140 3305 DONALD AVE 104490001122 STANISLOWSKI ROBERT 1 $1,140 $1,140 3296 HERITAGE LANE 104490001140 DAVID & JILLIAN SIDLER 1 $1,140 $1,140 3290 HERITAGE LANE 104490001150 RODGER E & DARLENE M SLATER 1 $1,140 $1,140 1730 LETENDRE ST 104490001160 KAEDER PATRICIA A TSTE 1 $1,140 $1,140 TOTAL 30 $34,200 R-3 Residential Property Address PIN Owner No. Lot Equivalents Unit Assessment Total ROBERT KARATZ ADDITION 3300 RIVER BLUFF DR 104130005073 MILAN STEVEN T 1 $22.00 $22.00 3302 RIVER BLUFF DR 104130005074 WINGE STEVEN C 1 $22.00 $22.00 3304 RIVER BLUFF DR 104130005075 WINGE STEVEN C 1 $22.00 $22.00 3306 RIVER BLUFF DR 104130005076 ROHRICHT LORI A 1 $22.00 $22.00 Donald Avenue 14 3308 RIVER BLUFF DR 104130005077 GITAR KELLY 1 $22.00 $22.00 3310 RIVER BLUFF DR 104130005078 BUR DANIEL E 1 $22.00 $22.00 3312 RIVER BLUFF DR 104130005079 KALLEMEYN VICTORIA 1 $22.00 $22.00 3314 RIVER BLUFF DR 104130005080 WINTER MELISSA V 1 $22.00 $22.00 3316 RIVER BLUFF DR 104130005081 REIMAGINE SOUTHWEST LLC 1 $22.00 $22.00 3318 RIVER BLUFF DR 104130005082 BLEECKER TERRY & LINDA D 1 $22.00 $22.00 3320 RIVER BLUFF DR 104130005083 PECORE KARI L 1 $22.00 $22.00 3322 RIVER BLUFF DR 104130005084 FRANKLIN TIWANDA 1 $22.00 $22.00 1661 RIVER BLUFF CT 104130005085 RANDOLPH KIRSTEN 1 $22.00 $22.00 1659 RIVER BLUFF CT 104130005086 PARROTT CHRISTINA 1 $22.00 $22.00 1657 RIVER BLUFF CT 104130005087 GIERKE MICHAEL & ELIZABETH 1 $22.00 $22.00 1655 RIVER BLUFF CT 104130005088 LOOMIS KENNETH J II 1 $22.00 $22.00 1653 RIVER BLUFF CT 104130005089 MELZAREK PENNY J 1 $22.00 $22.00 1651 RIVER BLUFF CT 104130005090 RUSTAD SHIRLEY 1 $22.00 $22.00 1649 RIVER BLUFF CT 104130005091 COUPER DANIEL P 1 $22.00 $22.00 1647 RIVER BLUFF CT 104130005092 BURGGRAFF JENICE 1 $22.00 $22.00 1645 RIVER BLUFF CT 104130005093 NICHOLLS ASHLEY J 1 $22.00 $22.00 1643 RIVER BLUFF CT 104130005094 KURIAN MOHAN 1 $22.00 $22.00 1641 RIVER BLUFF CT 104130005095 LANE JACQUELINE L 1 $22.00 $22.00 1639 RIVER BLUFF CT 104130005096 DETERS ANDREW 1 $22.00 $22.00 1626 RIVER BLUFF CT 104130005097 LOMBARD KRISTA LEE 1 $22.00 $22.00 1628 RIVER BLUFF CT 104130005098 CORNIEA THOMAS 1 $22.00 $22.00 1630 RIVER BLUFF CT 104130005099 GEISTER GARY A & JOANNE J 1 $22.00 $22.00 1632 RIVER BLUFF CT 104130005100 VANKEMPEN-GRIEME VICKIE L 1 $22.00 $22.00 1634 RIVER BLUFF CT 104130005101 LINDGREN HEATHER 1 $22.00 $22.00 1636 RIVER BLUFF CT 104130005102 ISMAIL AHMED NASIR 1 $22.00 $22.00 1638 RIVER BLUFF CT 104130005103 ALTMANN TIMOTHY J 1 $22.00 $22.00 1640 RIVER BLUFF CT 104130005104 BOE KATHIE J & BRUCE R 1 $22.00 $22.00 1642 RIVER BLUFF CT 104130005105 KUBESH TYLER 1 $22.00 $22.00 1644 RIVER BLUFF CT 104130005106 LATHAM BRIANNA K 1 $22.00 $22.00 1646 RIVER BLUFF CT 104130005107 HANSEN MARK HENRY 1 $22.00 $22.00 1648 RIVER BLUFF CT 104130005108 SHUPE SARA L 1 $22.00 $22.00 1650 RIVER BLUFF CT 104130005109 CEDAR BLUFF TOWNHOME CONDO ASSN INC 1 $22.00 $22.00 1652 RIVER BLUFF CT 104130005110 ACHAME ABABAYE ABEBE 1 $22.00 $22.00 1654 RIVER BLUFF CT 104130005111 DADA OLUSOLA O 1 $22.00 $22.00 1656 RIVER BLUFF CT 104130005112 FEEKES STACY L 1 $22.00 $22.00 1658 RIVER BLUFF CT 104130005113 EMERSON LORIE 1 $22.00 $22.00 1660 RIVER BLUFF CT 104130005114 BIERLY LEIF F & ANGELA C 1 $22.00 $22.00 3323 RIVER BLUFF DR 104130005115 BERKLAND BERNT 1 $22.00 $22.00 3321 RIVER BLUFF DR 104130005116 THOMPSON TERESA 1 $22.00 $22.00 3319 RIVER BLUFF DR 104130005117 NUTA SUE 1 $22.00 $22.00 3317 RIVER BLUFF DR 104130005118 HERRICK KAITLYN 1 $22.00 $22.00 3315 RIVER BLUFF DR 104130005119 MATTSON JAMES 1 $22.00 $22.00 3313 RIVER BLUFF DR 104130005120 CHAVEZ JORGE 1 $22.00 $22.00 TOTAL 48 $1,056.00 Donald Avenue 15 R-4 Residential Property Address PIN Owner Frontage Assessment Rate Total ROBERT KARATZ ADDITION 3395 YANKEE DOODLE LN 104130001121 BH APARTMENTS LLC 349 $17.89 $6,245.00 TOTAL 349 $6,245.00 Summary R-1 Residential 30 Lots $ 34,200 R-3 Residential 48 Units $ 1,056 R-4 Residential 1 Parcel $ 6,245 Assessment Total $ 41,501 Assessable R-1 Frontage 2,859 77.3% Assessable R-3 Frontage 88 2.4% Assessable R-4 Frontage 349 9.4% Non-Assessable Frontage 404 10.9% Total Frontage 3,700 100% Donald AvenueHeritage LaneLetendre Street Yankee Doodle Road County Road 28MN Highway 13Pilot Knob RoadInterstate 35ECentral Pa r k w a y Coachman RoadFour Oaks Road Terminal DrivePROJECT LOCATION H:\EAGA\N17117564\CAD\C3D\FIGR-117564-1 Location Plan Figure.dwg 1/10/2019 7:57:11 AMR Donald Avenue - Street and Utilities Rehabilitation City of Eagan, MN Figure 1: Location Plan January 2019 RFEETSCALE 0 500 1000 HORZ. S S S >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>llllllllllllllllllH 3319 3325 3345 3344 3348 3340 3389 3383 3377 3371 3365 3359 3351 3395 1640 Donald AvenueYankee Doodle Road River Bluff Drive Donald Court > >ll>ll>l> l> l> l> > l> l> >>lllllllllllllll llllllllllllllREMOVE AND REPLACE WATERMAIN (TYP.) FULL STREET RECONSTRUCTION REMOVE AND REPLACE STORM SEWER REMOVE AND REPLACE WATER AND SEWER SERVICE LINES (TYP.) EXISTING SANITARY SEWER EXISTING STORM SEWER >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>SUMP PUMP DISCHARGE/DRAIN TILE PIPE (TYP.) Bayberry Place Apartments H:\EAGA\N17117564\CAD\C3D\FIGR-117564-2 Existing & Proposed Conditions Figure.dwg 1/10/2019 7:41:58 AMR Donald Avenue - Street and Utilities Rehabilitation City of Eagan, MN Figure 2.1: Proposed Conditions January 2019 R FEETSCALE 0 50 100 HORZ. S S S S >>>>>>>> > >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>lllllllllllllll l l l l l l l llllllllllllllll 1730 3280 3284 3290 3294 3298 3302 3305 3311 3315 3319 3306 3310 3314 3318 Letendre Street Donald AvenueRiver Bluff Drivell>ll>ll>ll>>ll>ll>>ll>ll>l>ll>>ll>l>lllllllllllllllllllllllllllREMOVE AND REPLACE WATERMAIN (TYP.) FULL STREET RECONSTRUCTION REMOVE AND REPLACE WATER AND SEWER SERVICE LINES (TYP.)>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>EXISTING SANITARY SEWER (TYP.) EXISTING STORM SEWER (TYP.) SUMP PUMP DISCHARGE/DRAIN TILE PIPE (TYP.) 3290 3296 3299 l> INSTALL SEWER AND WATER SERVICES TO POTENTIAL LOT SPLIT H:\EAGA\N17117564\CAD\C3D\FIGR-117564-2 Existing & Proposed Conditions Figure.dwg 1/10/2019 7:47:34 AMR Donald Avenue - Street and Utilities Rehabilitation City of Eagan, MN Figure 2.2: Proposed Conditions January 2019 R FEETSCALE 0 50 100 HORZ. R/W 0.5:1R/W PROPOSED TYPICAL SECTION 30' 16' 30' 16' ℄ 3.00% R/WR/W EXISTING TYPICAL SECTION 30' 16' 30' 16' ℄ NEW B618 CONCRETE CURB & GUTTER DESIGN 1.5" TYPE 9.5 WEARING COURSE (3,B) [SPWEA330B] 6" TOPSOIL MIN BITUMINOUS PAVEMENT (AVE. 3") EXISTING D412 CONCRETE CURB & GUTTER 4" PERFORATED PE DRAIN TILE (50' EACH WAY FROM LOW POINT AT 3371/3377 DONALD AVENUE) AGGREGATE BASE (AVE. 6") 12" SELECT GRANULAR BORROW MODIFIED (50' EACH WAY FROM LOW POINT AT 3371/3377 DONALD AVENUE) BITUMINOUS TACK COAT (2357) 2" TYPE 12.5 WEARING COURSE (3,B) [SPWEB330B] 6" AGGREGATE BASE CLASS 5 100% CRUSHED LIMESTONE 12" SELECT GRANULAR BORROW 6" PERF PVC SUMP PUMP DISCHARGE/DRAIN TILE PIPE 4" PVC SUMP PUMP DISCHARGE SERVICE TO EACH PROPERTY H:\EAGA\N17117564\CAD\C3D\FIGR-117564-3 Typical Section Figure.dwg 1/10/2019 7:49:17 AMR Donald Avenue - Street and Utilities Rehabilitation City of Eagan, MN Figure 3: Typical Section January 2019 Letendre Street Yankee Doodle Road Donald AvenueRiver Bluff D r i v e Donald Court R-3 88'299'349'R-4105'ASSESSMENT AREA Heritage LaneCounty Road 28 1730 3280 3284 3290 3294 3298 3302 3305 3311 3315 3319 3325 3345 3306 3310 3314 3318 3344 3348 3340 3389 3383 3377 3371 3365 3359 3351 3395 3299 3296 3290 H:\EAGA\N17117564\CAD\C3D\FIGR-117564-4 Assessment Figure.dwg 1/10/2019 7:56:04 AMR Donald Avenue - Street and Utilities Rehabilitation City of Eagan, MN Figure 4: Assessment Area January 2019 R FEETSCALE 0 125 250 HORZ. Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA K. Technical Specialty Services Erosion and Sediment Control Action To Be Considered: Authorize the advertisement of a Request for Proposals for Technical Specialty Services, Erosion and Sediment Control, to be received on February 8, 2019. Facts:  The City routinely engages consultants (e.g., architects, engineers, planners) with specialized expertise. Before contracting a consultant, staff typically request proposals. A request for proposals (RFP) defines the scope of services and asks for parties’ qualifications and descriptions of services and fees.  Despite development agreements, grading and building permits, legal requirements, etc., some developers and operators fail to implement and maintain erosion and sediment control (ESC) standards, according to City Code §4.34 Stormwater Management Regulations.  City staff routinely works with the developers/contractors to achieve compliance, but many situations every year lead to §4.34 enforcement procedures. Often, a verbal notice of violation transitions to a written notice that specifies a compliance deadline.  Per §4.34, Subp. J. 2.: Said notice shall further advise that, should the violator fail to abate or restore the property within the established deadline, the work will be done by a designated governmental agency or a third party contractor and the expense thereof shall be charged to the violator.  This RFP would enable the City to retain contracted general and specialized ESC services, as needed. Contracted services would improve protection of our infrastructure and surface water quality, lower City costs, increase compliance, and provide ESC expertise while supporting development. These services would also be available for in-house projects.  ESC services may include: supplying materials; implementing and maintaining practices; addressing eroded sediment from lands and surface waters; settling suspended materials in waters; dewatering sediment storage systems; and removing sediment from public rights-of-way and stormwater infrastructure. Attachments (0) Agenda Information Memo January 15, 2019, Eagan City Council Meeting CONSENT AGENDA L. Approve extension of Variance – Raarup Actions To Be Considered: To approve a one-year extension of Variance approval allowing construction of a 1,500 s.f. accessory structure upon property located at 3640 Elrene Road. Facts:  On January 16, 2018, the City Council approved a Variance allowing a 1,500 s.f. accessory structure in conjunction with construction of a new single-family home on the property.  City ordinance states that a Variance becomes null and void if not implemented and utilized within one year of approval. City ordinance also provides that the accessory structure cannot be built before the principal building.  The applicant has submitted a written request for extension of the Variance approval, indicating they still intend to use the Variance, and that they are still working on the custom design for the residence so construction of the principal building has not yet begun.  With the extension, the new expiration date will be January 16, 2020. Issues: None Attachments: (2) CL-1 Location Map CL-2 Extension Request Letter FROMME CT T HAMESCIR PROMONTORY PL RI DGEWOODDRS O UTHHILLS DR. SOUTHHILLS CTSOUTH HILLS STONEWOOD RD ELRENE ROADWINDTREEDR.WINDTREECIRSTONEWO O D R D S T O NEWOODCT BRENTWOODLN RIDGEWOOD DRWINDTREEDRW IN D T R E E K N O L L WESCOTT ROAD BECKER ROAD ELRENEROADDODDROADH ID D E N M E A D OWTR BRIDGEWATERDRMILLRUNMILL RUN CIR ELRENEROADMILLRUNLNBRIDLERID GEMIL L R U N PATHBRI DLE RDG RDB R ID L E R D G R D WORC H EST ER DRBAYBERRYLNSOUTHHILLSLN. Q U AILRIDGERD HUNTERSOVLKBRIDGE WATER D RB R I D L E R I D G ERDBRIDLE RDG RDSADDLE WOODDRIVE BRIDLERIDGERDBRIDLE RDG CIR BRIDLE RDG RD CHATHAMR D STONEBR I DGEDRNNORT HB RIDGECT FAIRHAVENRDSTONEBRIDGE DR N BROC K T O NCURVEB R O C K T O N CIR WORCHESTERDRIVEW O RCHESTER CIRLINDENLNLIN D ENCTGREATOAKSPLWOODL A N D TRAIL ARBOR CT G REAT O AKSLN EL RENE ROADTRAIL CT TRAILS END RDTRAILS END RD IVY CTIVY L A N E WOODLANDTR AILSUNWOODTRAIL RIDGEWOO D D R WOODLAND COURT WESCOTT HI L L S DR. CT RD CAMP T O NC T WESCOTTSQUARE MIKE COLLINS DRKNOLLWOODCTNORTH RIDGE DRSUNCREST CT WESCOTTHIL L S D R SUNW O O D C TELRENEROADG R E A T O A K S C IR EL RENEC T SOUTH HILLS WAY W INDTREE CTROLLINGHILLS DR KUTOFFCTGREAT OAKS TRAIL OVERLOOK PL WESCOTT ROAD BI G TI MBE RTRAILOVERLOOK CTHY LANDCT WOODCL I FF CTG OVERNCIRCLEWILD ROSE CT THORWOOD CTWOLFBERRY CTEL RENE ROADELRENEROADELRENE ROADBASSW OOD LANETANGLEW OODCTC O .R D .N O .28(Y A N K E E DOODLE RD.) CO. HWY. NO. 28 (YANKEE DOODLE RD.)BRIARWOODLN.BETTY LN S T A T E T R U N K H WY . N O1 4 9 Bur Oaks Park BridleRidge Park ThresherFields Park MuellerFarm Park WescottCommons Park WescottStationPark WanderingWalk Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Raarup - 3640 Elrene Rd.Request: VarianceCase No.: 13-VA-08-11-17 Subject Site Pam Dudziak From:Thor Raarup <thorraarup@gmail.com> Sent:Monday, December 31, 2018 12:12 PM To:Pam Dudziak Cc:Paula Jean; Doyle Sean; G Raarup Thor Subject:Variance Extension Request Pam - I am writing to request an extension of the Variance that was approved at the January 16, 2018 meeting of the Eagan City Council allowing the construction of a 1,500 sf accessory structure at 3640 Elrene Road. We still intend to use the Variance and construct the 1,500 square foot accessory structure in conjunction with construction of a single-family home on the property. The reason for extension request is that we have not yet initiated construction. We do continue to work with SD Custom homes on a satisfactory plan for construction of the home. We will provide the $75 Variance extension fee. Please let me know if you have any questions. Thank you, Thor Raarup 651-747-7926 1240 Deerwood Drive Eagan, MN 55123 Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA N. Approve Final Payment for Contract 18-02, Lexington Diffley Skate Park Action To Be Considered: Approve the final payment for Contract 18-02 (Lexington Diffley Skate Park Construction) in the amount of $13,853.83 to Global Specialties Contractors, Inc. and accept the park improvement project for perpetual City maintenance subject to warranty provisions. Facts: Contract 18-02 provides for the construction of Lexington Diffley Skate Park, approved as part of the Parks and Recreation CIP for 2018. The total amount to be paid would be 9.5% above the original approved contract amount. The additional amount paid was due to unforeseen additional frost- susceptible soil removal. Contract 18-02 work has been completed, inspected by consultant and City Park staff, and found to be in order for favorable Council action for final payment. Attachments: (1) CN-1 Pay Summary Global Specialty Contractors, Inc. 3120 Terminal Dr Eagan, MN 55121 Phone 651-406-81.12 Far 651-406-8242 Bili To: City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Terms: Net 30 Finance Charge of 1.5% (18% Annum) on Overdue Accounts *V01PENt MBER 218204-4 FINAL WOPEDATE December 30, 2018 City Project No: 1279 line-Schd Description of Work Pian UnitspCrevious Current Quantity Unit Price ExtensionQuantityuantity Lexington-DIffley Skate Park Project 1 LS 1 0 $ 262,117.00 $ 262,117.00 $ Testing Through Pay Estimate #2 1 LS 1 0 $ 6,169.75 $ 6,169.75 Testing Through Completion 1 LS 1 0 $ 1,629.20 $ 1,629.20 ,change Order #1 1 LS 1 0 $ 7,160.72 $ 7,160.72 $ $ - Remit to: Global Specialty Contractors, Inc 3120 Teminal Drive Eagan, MN 55121 Thank you for your business! Subtotal $ 277,076.67 (-) Less Retainage $ - (-) Less Previous Billed $ 263,222.84 Total Current Invoice Amount $ 13,853.83 Agenda Information Memo January 15, 2019 Eagan City Council Meeting CONSENT AGENDA O. Approve Plans and Specifications for Project 19-08, Trapp Farm Park Building Construction and Related Site Work and Authorize the Advertisement for Bids Action To Be Considered: Approve the plans and specifications for Trapp Farm Building construction, related site work and authorize the advertisement for a bid opening to be held at 2:00 pm on Tuesday February 12, 2019. Facts:  The Trapp Farm building construction provides for construction of a new shelter building and related site work as part of the Park and Recreation 2019 Capital Improvement Plan list.  All of the construction activity for said improvements has been designed to occur within existing public right-of-way, public property or easements.  A public meeting was held on November 19, 2018 to discuss the details of the building plans  The plans and concepts were presented to City Council by Advisory Parks and Recreation Commission during the September 11, 2018 Special Meeting as part of the CIP presentation.  The 2019-2023 Park CIP was approved by City Council on September 17, 2018  Upon approval and authorization, an advertisement will be published in the legal newspaper, as well as additional publications, informing contractors of the bid. Attachments: (0) Agenda Information Memo January 15, 2019 Eagan City Council Meeting PUBLIC HEARING A. Project 1315, Woodgate 3rd / Tiberon / Mallard Park 3rd Additions Street Improvements Action To Be Considered: Close the public hearing and approve Project 1315 (Woodgate 3rd / Tiberon / Mallard Park 3rd Additions - Street Improvements) as presented, and authorize the preparation of detailed plans and specifications. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Woodgate 3rd/ Tiberon / Mallard Park 3rd Additions, residential streets, in southwest Eagan located west of Johnny Cake Ridge Road and south of Diffley Road.  A structural mill and overlay of these streets is programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  On December 18, 2018, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 15, 2019.  An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 135 properties to be assessed under this improvement, 1 resident representing 1 property attended the meeting.  All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHA-1 Feasibility Report PHA-2 Neighborhood Meeting Minutes Report for Woodgate 3rd— Tiberon — Mallard Park 3rd Additions Neighborhood Street Revitalization City Project No. 1315 December 18, 2018 Rk� .1 EAGAN Report for Woodgate 3rd— Tiberon — Mallard Park 3rd Additions Neighborhood Street Revitalization City Project No. 1315 December 18, 2018 Rk� .1 To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Woodgate 3"d - Tiberon - Mallard Park 31d Additions Street Revitalization City Project No.: 1315 Attached is the feasibility report for the Woodgate 3rd - Tiberon - Mallard Park 3"d Additions Street Revitalization, City Project No. 1315. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: 0""VU 7641- partment of Public Works Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Date: ///E)// / r (Nil Finan ,` epartment Date: �Y} Aaron Nelson . No. 45795 EAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Woodgate 3"d - Tiberon - Mallard Park 31d Additions Street Revitalization City Project No.: 1315 Attached is the feasibility report for the Woodgate 3rd - Tiberon - Mallard Park 3"d Additions Street Revitalization, City Project No. 1315. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: 0""VU 7641- partment of Public Works Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Date: ///E)// / r (Nil Finan ,` epartment Date: �Y} Aaron Nelson . No. 45795 TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History......................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Perm its......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................7 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................8 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix 8 Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Details • Roadway resurfacing (full width mill & 1-1/2" overlay) • Replacement of damaged curb & gutter Woodgate 3rd-Tiberon- 55/100 Recommended Improvement Project Name Mallard Park 3rd Project # 1315 Scope o Sanitary/Storm sewer Additions - $ 16,800 Street Area 12,873 Sq. Yds. Street Length 3,130 Feet o Water gate valves Mallard Ct. i Constructed 1976, 1978 R-3 Residential Units Nestling Cir. 0 Utility Improvements Teal Cv. Reconstructed 1999 Streets Included Woodgate Ct. Crack Sealed - Woodgate Ln. I Woodgate Pt. Seal Coated 2004/2011 and 2008/2013 E % of Section 29, and West of Johnny Cake Ridge Road Absolute Location W / of Section 28 I Relative Location South of Diffley Road Township 27, Range 23 Project Details • Roadway resurfacing (full width mill & 1-1/2" overlay) • Replacement of damaged curb & gutter PCI Rating 55/100 Recommended Improvement Resurface Curb Removal 25% • Adjustment/Replacement of: Scope o Sanitary/Storm sewer Utility Improvements $ 16,800 - $ 16,800 Total $ 265,300 o Utility castings $ 187,090 (70.5%) o Water gate valves R-1 Residential Lots 37 o Street signage R-3 Residential Units 98 0 Utility Improvements Cost Estimate/ Revenue Woodgate 3rd—Tiberon—Mallard Park 3rd Additions 1 Property City Mill & Overlay w/ Signage $ 157,200 $ 78,210 $ 78,990 Repair Existing Concrete Curb & Gutter $ 91,300 - $ 91,300 Utility Improvements $ 16,800 - $ 16,800 Total $ 265,300 $ 78,210 (29.5%) $ 187,090 (70.5%) Woodgate 3rd—Tiberon—Mallard Park 3rd Additions 1 Dec. 18, 2018 Neighborhood Street Revitalization Woodgate 3rd-Tiberon-Mallard Park 3rd Additions Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3,130 feet of residential streets in the Woodgate 3rd-Tiberon-Mallard Park 3rd Additions neighborhood in south-west Eagan has been identified for 2019 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1976 and 1978, and were overlayed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street sections in this area were seal coated in 2004/2011 and 2008/2013. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Woodgate 3rd—Tiberon—Mallard Park 3rd Additions Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 3,130 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the E % of Section 29, and the W % of Section 28, lying South of Diffley Road, West of Johnny Cake Ridge Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2018 PCI rankings for the street segments have a weighted average pavement condition rating of 55, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Woodgate 3rd—Tiberon—Mallard Park 3rd Additions 3 Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 2" to 3-1/2" bituminous pavement supported by 8" gravel base. The existing bituminous surface will be milled across the entire street width to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 25% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement —Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a few catch basin castings and a manhole top slab that require replacement, and a manhole structure requires doghouse/invert repairs due to deterioration. These improvements will be financed through the Combined Utility Fund. Woodgate 3,a Tiberon—Mallard Park 3'd Additions 4 ly . Sidewalk/Path & Pedestrian Ramps — An existing sidewalk is located along Johnny Cake Ridge Road, and the Highline Trail crosses Woodgate Lane. Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they are damaged or currently do not exist. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights—The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Stormwater and Water Quality improvements — A stormwater/ water quality pond improvement project (sediment removal in Pond BP -10) in this area has been identified in the 2019-2023 CIP, and is proposed for construction in 2019. Timing will be determined based on Woodgate 3rd Tiberon—Mallard Park 31 Additions 5 the scope of the improvements, required permits and public comment periods, soil testing results, and the desirable time of year to construct the improvements. These improvements will be performed through separate contract. Because this work will not be assessed, but will be financed through the City's existing Storm Water Utility Fund 1126 — Storm Drainage System Renewal and Replacement, preliminary cost estimates are not included in this report. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is along Johnny Cake Ridge Road, and trails are located adjacent to the project area to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibilitv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 — 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is Woodgate 3ra Tiberon—Mallard Park 3r11 Additions 6 recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Woodgate 3rd-Tiberon-Mallard Park 3rd Additions Mill& Overlay........................................................................ Repair Existing Concrete Curb & Gutter ................................ Utility Improvements............................................................. Total........................................................................... $ 157,200 $ 91,300 16,800 $ 265,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements 100% Residential Lots—All residential lots (37 R-1 single family homes, and 98 R-3 town home units) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. 100% of the street frontage is assessable, including outlots that are used as green space, as they are owned by the development. Following past practice, higher density residential properties (R-3) are assessed at a rate of 75% of single family properties, so each unit is equivalent to 0.75 residential units. The estimated cost per ERU, based on the City's Assessment Policy, is $710 /ERU and is calculated as follows: Mill & Overlay: R-1 & R-3 Residential 1 R-1 lot = 1 Equivalent Residential Unit (ERU) 1 R-3 unit = 0.75 ERU Woodgate 3rd—Tiberon—Mallard Park 3rd Additions 7 TOTAL NUMBER OF ERU'S = (37 x 1.0 ERU) R-1 + (98 x 0.75 ERU) R-3 =110.5 ERU's o 6,260' R1/R3 Frontage/ 6,260' Total Frontage= 100% o $157,200 (Mill & Overlay Costs) x 50% x.100% = $78,600 (Total R1/R3 Assessment) o $78,600/110.5 ERU's = $711.31, rounded to $710/ ERU R-1= $710 x 1.00 = $710/ lot ................................ (37 lots) R-3 = $710 x 0.75 = $532.50, rounded to $530 / unit (98 units) Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedules are examples of residential lot assessments of $710 and $530, with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: $710 (R-1 single family homes) Principal / Year interest/Year Cost/ Year � 11 Year I $142 $37 179 5th Year $142 $6 $148-- $530 (11-3 multi -family units) Principal /Year Interest /Year Cost /Year 1st Year I $106 $28 I $134 F Year r$106 $5 $111 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $170,290. The Combined Utility Fund will finance the estimated $16,800 utility improvements. Woodgate 31—Tiberon—Mallard Park 3rd Additions 8 Project Cost Property Assessment , City Contribution Mill and Overlay (Including Signage) $ 157,200 $ 78,210 $ 78,990 Repair Existing Curb & Gutter $ 91,300 - $ 91,300 Utility Improvements $ 16,800 - $ 16,800 Totals $ 265,300 $ 78,210 $ 187,090 The Major Street Fund will finance the estimated street related project deficit of $170,290. The Combined Utility Fund will finance the estimated $16,800 utility improvements. Woodgate 31—Tiberon—Mallard Park 3rd Additions 8 Proiect Schedule Present Feasibility Report to City Council/ OrderPublic Hearing....................................................................................... Dec. 18, 2018 Informational Meeting....................................................................................... Jan. 7, 2019 PublicHearing.................................................................................................. Jan. 15, 2019 Approve Plans and Specifications....................................................................Feb. 19, 2019 BidDate........................................................................................................ March 28, 2019 AwardContract.................................................................................................April i 2, 2019 StartConstruction............................................................................................. May 1, 2019 ProjectCompletion.......................................................................................... August, 2019 FinalCost Report........................................................................................September, 2019 Final Assessment Hearing...................................................................................... Fall, 2019 First Payment Due with Property Tax Statement ........................................... May 15, 2020 Woodgate 31d—Tiberon—Mallard Park 3rd Additions 9 Item No. Appendix A Preliminary Cost Estimate City Project 1315 Woodgate 3rd/ Tiberon/ Mallard Park 3rd Additions Item Part I - Bituminous Street Overlay 2021,501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement- Full Width (1-1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (overlay) 2360.501 SP WEA940B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504,602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2506.602 Adjust Frame and Ring Casting (Manhole) 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay Item No. I Item Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2104.503 Remove Bituminous Pavement 2104.503 Remove Concrete Sidewalk (4") 2105.501 Common Excavation 2211.501 Aggregate Base, Cl. 5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Remove & Replace Casting 3067V (Catch Basin) 2506.602 Remove & Replace Casting 3501TB (Catch Basin) 2506.602 Remove & Replace Top Slab 54" Dia (CBMH) 2506.602 Repair/ Grout CB or MH Invert/ Doghouses 2506.602 Install 2 x 3 CB Erosion Barrier Shroud 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset 2531.501 Concrete Curb and Gutter, D412 2531.507 Concrete Valley Gutter- High Early 2531.618 Truncated Dome Detectable Warning Paver (2x2) 2540.602 Repair Underground Electric Fence 2540.602 Repair Landscaping 2572.503 Application ofWaterfor Turf Establishment 2573.530 Storm Drain Inlet Protection 2575.550 Boulevard Topsoil Borrow- MnDOT3877-2F 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) Subtotal Unit I Unit Price I Est City I Estimated Cost LS $ 6,000.00 1 5 6,000.00 SY $ 6.00 30 $ 180.00 SY $ 2.00 13270 $ 26,54D.00 GAL $ 2.75 860 $ 2,365.00 TON $ 52.00 1230 $ 63,960.00 TON $ 100.00 10 $ 1,000.00 EA $ 250.00 2 $ 500.00 EA S 500.00 1 $ 500.00 EA $ 425.00 1 $ 425.00 EA $ 700.00 19 $ 13,300.00 LS $ 4,000.00 1 $ 4,000.00 LS $ 970.00 1 $ 970.00 $ 119,740.00 $ 5,987.00 $ 125,727.00 $ 31,431.75 $ 157,158.75 Unit Unit Price Est Qty I Estimated Cost LF $ 10.00 1475 $ 14,750.00 SY $ 6.00 70 $ 420.00 SF $ 2.50 100 $ 250.00 CY $ 35.00 30 $ 1,050.00 TON $ 25.00 30 $ 750.00 TON $ 100.00 60 $ 6,000.00 EA $ 160.00 8 $ 1,280.00 EA $ 900.00 9 $ 8,100.00 EA $ 900.00 3 $ 2,700.00 EA $ 1,600.00 1 $ 1,600.00 EA $ 400.00 1 $ 400.00 EA $ 150.00 2 $ 300.00 SF $ 14.00 100 $ 1,400.00 LF $ 20.00 1475 $ 29,500.00 SY $ 75.00 36 $ 2,700.00 SF $ 80.00 32 $ 2,560.00 EA $ 85.00 5 $ 425.00 EA $ 200.00 2 $ 400.00 GAL $ 0.15 14625 $ 2,193.75 EA $ 175.00 2 $ 350.00 CY $ 80.00 35 $ 2,800.00 SY $ 7.50 325 $ 2,437.50 Woodgate 3rd-Tiberon-Mallard Park 3rd Additions 10 $ 82,366.25 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Project 1315 Total Cost Woodgate 31—Tiberon—Mallard Park 3rd Additions 11 4,118.31 86,484.56 21,621.14 $ 108,105.70 $ 157,158.75 $ 108,105.70 $ 265,264.45 Appendix B Preliminary Assessment Roll City Project #1315 Woodgate 3rd - Tiiberon-Mallard Park 3rd Additions Woodgate 3rd-Tiberon-Mallard Park 3'd Additions 12 Woodgate LN R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 1749 Woodgate LN 10 76400 010 41 1 1 $ 71D $ 710 1745 Woodgate LN 10 76400 010 51 1 1 $ 710 i $ 710 i 1746 Woodgate LN 10 84602 033 90 1 0.75 $ 530 $ 530 1744 Woodgate LN 10 84602 034 00 1 0.75 $ 530 $ 530 1737 Woodgate LN 10 76400 010 60 1 1 $ 710 $ 710 1735 Woodgate LN 10 76400 010 70 1 1 $ 710 $ 710 1738 Woodgate LN 10 84602 030 20 1 0.75 $ 530 $ 530 1736 Woodgate LN 10 34602 030 10 1 0.75 $ 530 $ 530 1732 Woodgate LN 30 84602 023 10 1 0.75 $ 530 $ 530 1730 Woodgate LN 10 84602 023 20 1 0.75 $ 530 $ 530 1726 Woodgate LN 10 84602 013 40 1 0.75 $ 530 $ 530 1724 Woodgate LN 30 84602 013 30 0.75 $ 530 $ 530 1721 Woodgate LN 10 76400 01150 1 1 $ 710 $ 710 1715 Woodgate LN 10 76400 01160 1 1 $ 710 $ 710 1709 Woodgate LN 10 76400 01170 1 1 $ 710 $ 710 1720 Woodgate LN 10 84602 013 20 1 0.75 $ 530 $ 530 1716 Woodgate LN 10 84602 012 90 1 0.75 $ 530 $ 530 1712 Woodgate LN 10 84602 012 80 1 0.75 $ 530 $ 530 1708 Woodgate LN 10 84602 012 50 1 0.75 $ 530 $ 530 1704 Woodgate LN 10 84602 012 40 1 0.75 $ 530 $ 530 1700 Woodgate LN 10 84602 012 10 1 0.75 $ 530 $ 530 1698 Woodgate LN 10 84602 012 00 1 0.75 $ 530 $ 530 1696 Woodgate LN 10 84602 01190 1 0.75 $ 530 $ 530 1701 Woodgate LN 10 76400 012 50 1 1 $ 710 $ 710 1699 Woodgate LN 10 76400 012 60 1 1 $ 710 $ 710 1722 Woodgate LN 10 8460 2013 10 1 0.75 $ 530 $ 530 1718 Woodgate LN 10 84602 013 00 1 0.75 $ 530 $ 530 1714 Woodgate LN 10 84602 012 70 1 0.75 $ 530 $ 530 1710 Woodgate LN 10 84602 012 60 1 0.75 $ 530 $ 530 1706 Woodgate LN 10 84602 012 30 1 0.75 $ 530 $ 530 1702 Woodgate LN 10 84602 012 20 1 0.75 $ 530 $ 530 Subtotal 31 25.5 $ 18,050 Woodgate 3rd-Tiberon-Mallard Park 3'd Additions 12 Woodgate CT R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4440 Woodgate CT 10 84602 033 70 1 0.75 $ 530 $ 530 4444 Woodgate CT 10 84602 033 60 1 0.75 $ 530 $ 530 4448 Woodgate CT 10 84602 033 30 1 0.75 $ 530 $ 530 4452 Woodgate CT 10 84602 033 20 1 0.75 $ 530 $ 530 4456 Woodgate CT 10 84602 032 90 1 0.75 $ 530 $ 530 4460 Woodgate CT 10 84602 032 80 1 0.75 $ 530 $ 530 4464 Woodgate CT 10 84602 032 50 1 0.75 $ 530 $ 530 4477 Woodgate CT 10 84602 032 30 1 0.75 $ 530 1 $ 530 Woodgate 3rd-Tiberon-Mallard Park 3'd Additions 12 4473 Woodgate CT 10 84602 032 20 1 0,75 $ 530 $ 530 4469 Woodgate CT 10 84602 03190 1 0,75 $ 530 $ 530 4465 Woodgate CT 10 84602 03180 1 0.75 $ 530 $ 530 4461 Woodgate CT 10 84602 03150 1 0.75 $ 530 $ 530 4457 Woodgate CT 10 84602 03140 1 0.75 $ 530 $ 530 4453 Woodgate CT 10 84602 03110 1 0.75 $ 530 $ 530 4449 Woodgate CT 10 84602 03100 1 0.75 $ 530 $ 530 4445 Woodgate CT 10 84602 030 70 1 0.75 $ 530 $ 530 4441 Woodgate CT 10 84602 030 60 1 0.75 $ 530 $ 530 4437 Woodgate CT 10 84602 030 30 j 1 0,75 $ 530 $ 530 4439 Woodgate CT 10 84602 030 40 1 0.75 $ 530 $ 530 4443 Woodgate CT 10 84602 030 50 1 0,75 $ 530 $ 530 4447 Woodgate Cr 10 84602 030 80 1 1 0.75 $ 530 $ 530 4451 Woodgate CT 10 84602 030 90 1 0.75 $ 530 $ 530 4455 Woodgate Cr 10 84602 03120 1 0.75 1 $ 530 $ 530 4459 Woodgate CT 10 84602 03130 1 0.75 $ 530 $ 530 4463 Woodgate CT 10 84602 03160 1 0.75 $ 530 $ 530 4467 Woodgate CT 10 84602 03170 1 0.75 $ 530 $ 530 4471 Woodgate CT 10 84602 032 00 1 0,75 $ 530 $ 530 4475 Woodgate CT 1084602 032 10 1 0.75 $ 530 $ 530 4479 Woodgate CT 10 84602 032 40 1 0.75 $ 530 $ 530 4466 Woodgate CT 10 84602 032 60 1 0.75 $ 530 $ 530 4462 Woodgate CT 10 84602 032 70 1 0.75 $ 530 $ 530 4458 Woodgate Cr 10 84602 033 00 1 0,75 $ 530 $ 530 4454 Woodgate CT 10 84602 033 10 1 0.75 $ 530 $ 530 4450 Woodgate CT 10 84602 033 40 1 0,75 $ 530 $ 530 4446 Woodgate CT 10 84602 033 50 1 0.75 $ 530 $ 530 4442 Woodgate CT 10 84602 033 80 1 0.75 $ 530 $ 530 Subtotal 36 27 $ 19,080 Woodgate 3rtl Tiberon—Mallard Park 3rd Additions 13 Woodgate PT R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4434 Woodgate PT 10 76400 010 80 1 1 $ 710 $ 710 4430 Woodgate PT 10 47250 010 20 1 1 $ 710 $ 710 4426 Woodgate PT 10 76400 010 90 1 1 $ 710 $ 710 4422 Woodgate PT 10 76400 01100 1 1 $ 710 $ 710 4425 Woodgate PT 10 76400 01110 1 1 $ 710 $ 710 4427 Woodgate PT 10 76400 01120 1 1 $ 710 $ 710 4429 Woodgate PT 10 76400 01130 1 1 $ 710 $ 710 4433 Woodgate PT 10 76400 01140 1 1 $ 710 $ 710 4440 Woodgate PT 10 84602 022 90 1 0.75 $ 530 $ 530 4444 Woodgate PT 10 84602 022 80 1 0,75 $ 530 $ 530 4448 Woodgate PT 10 84602 022 50 1 0,75 $ 530 $ 530 4452 Woodgate PT 10 84602 022 40 1 0.75 $ 530 $ 530 4456 Woodgate PT 10 84602 022 10 1 0.75 $ 530 $ 530 4460 Woodgate PT 10 84602 022 00 1 0.75 $ 530 $ 530 4464 Woodgate PT 10 84602 02170 1 1 0.75 $ 530 $ 530 4468 Woodgate PT 10 84602 02160 1 0.75 $ 530 $ 530 4472 Woodgate PT 10 84602 02130 1 0.75 $ 530 $ 530 4476 Woodgate PT 10 84602 02120 1 0.75 $ 530 $ 530 Woodgate 3rtl Tiberon—Mallard Park 3rd Additions 13 4480 Woodgate PT 10 84602 020 90 1 0.75 $ 530 $ 530 4484 Woodgate PT 10 84602 020 80 1 0.75 $ 530$ Total 530 4488 Woodgate PT 10 84602 020 50 1 0.75 $ 530 $ 530 4492 Woodgate PT 10 84602 020 40 1 0.75 $ 530 $ 530 4496 Woodgate PT 10 84602 02010 1 0.75 $ 530 $ 530 4457 Woodgate PT 10 84602 01430 1 0.75 $ 530 $ 530 4451 Woodgate PT 10 84602 014 20 1 0.75 $ 530 $ 530 4447 Woodgate PT 10 84602 013 90 1 0.75 $ 530 $ 530 4443Woodgate PT 30 84602 013 80 1 0.75 $ 530 $ 530 l 4439 Woodgate PT j 10 84602 013 50 1 0.75 $ 530 $ 530 4441 Woodgate PT 10 84602 013 60 1 0.75 $ 530 $ 530 4445 Woodgate PT 10 84602 013 70 1 0.75 $ 530 $ 530 4449 Woodgate PT 10 84602 014 00 1 035 $ 530 $ 530 4455 Woodgate PT 10 84602 01410 1 0.75 $ 530 $ 530 4459 Woodgate PT 10 84602 014 40 1 0.75 $ 530 $ 530 4498 Woodgate PT 10 84602 020 20 1 0.75 $ 530 $ 530 4494 Woodgate PT 10 84602 020 30 1 0.75 $ 530 $ 530 4490 Woodgate PT 10 84602 020 60 1 0.75 $ 530 $ 530 4486 Woodgate PT 10 84602 020 70 1 0.75 $ 530 $ 530 4482 Woodgate PT 10 84602 02100 1 0.75 $ 530 $ 530 j 4478 Woodgate PT 10 84602 02110 1 0.75 $ 530 $ 530 4474 Woodgate PT 10 84602 02140 1 0.75 $ 530 $ 530 4470 Woodgate PT 10 84602 02150 1 0.75 $ 530 $ 530 4466 Woodgate PT 10 84602 02.180 1 0.75 $ 530 $ 530 4462 Woodgate PT 10 84602 02190 1 035 $ 530 $ 530 4458 Woodgate PT 10 84602 022 20 1 0.75 $ 530 $ 530 4454 Woodgate PT 10 84602 022 30 1 0.75 $ 530 $ 530 4450 Woodgate PT 10 84602 022 60 1 0.75 $ 530 $ 530 4446 Woodgate PT 10 84602 022 70 1 0.75 $ 530 $ 530 4442 Woodgate PT 10 84602 023 00 1 0.75 $ 530 $ 530 Subtotal 48 38 $ 26,880 Woodgate 3ra Tiberon—Mallard Park 3rd Additions 14 Mallard Cr R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4432 Mallard CT 10 76400 01180 1 1 $ 710 $ 710 4428 Mallard CT 10 76400 01190 1 1 $ 710 $ 710 4424 Mallard CT 10 76400 012 00 1 1 $ 710 $ 710 4420 Mallard CT 10 76400 012 10 1 1 i $ 710 $ 710 4423 Mallard CT 10 76400 012 20 1 1 $ 710 $ 710 4427 Mallard Cr 10 76400 012 30 1 1 $ 710 $ 710 ! 4431 Mallard CT 10 76400 012 40 1 1 $ 710 $ 710 Subtotal 7 7 1 $ 4,970 Woodgate 3ra Tiberon—Mallard Park 3rd Additions 14 Total Lot Total Equivalent Total ERU's Assessment 135 110.5 $ 78,210 Assessable Frontage 6,260 100% Non -Assessable Frontage - 0% Total Frontage 6,260 100% Woodgate 3rd Tiberon—Mallard Park 3rd Additions 15 Nestling CIR R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4379 Nestling CIR 10 47252 025 60 1 1 $ 710 $ 710 4377 Nestling CIR 30 47252 025 50 1 1 1 $ 710 $ 710 4373 Nestling CIR 10 47252 025 40 1 1 $ 710 $ 710 4369 Nestling CIR 10 47252 025 30 1 1 $ 710 $ 710 4365 Nestling CIR 10 47252 025 20 1 1 $ 710 $ 710 4361 Nestling CIR 10 47252 025 10 1 1 1 $ 710 $ 710 4357 Nestling CIR 10 47252 025 00 1 1 $ 710 $ 710 Subtotal 7 7 1 4,970 Total Lot Total Equivalent Total ERU's Assessment 135 110.5 $ 78,210 Assessable Frontage 6,260 100% Non -Assessable Frontage - 0% Total Frontage 6,260 100% Woodgate 3rd Tiberon—Mallard Park 3rd Additions 15 Teal CV R-1 Residential P.I.N. I # Lots Lot Equivalent + Unit I Assessment Total 4349 Teal CV 10 47252 024 90 1 1 $ 710 $ 710 j 4345 Teal CV 10 47252 024 80 1 1 $ 710 $ 710 I 4341 Teal CV 10 47252 024 70 1 1 $ 710 $ 710 4337 Teal CV 10 47252 024 60 1 1 $ 710 $ 710 4333 Teal CV 10 47252 024 50 1 1 $ 710 $ 710 4329 Teal CV 10 47252 024 40 1 1 $ 710 $ 710 Subtotal 6 6 $ 4,260 Total Lot Total Equivalent Total ERU's Assessment 135 110.5 $ 78,210 Assessable Frontage 6,260 100% Non -Assessable Frontage - 0% Total Frontage 6,260 100% Woodgate 3rd Tiberon—Mallard Park 3rd Additions 15 ',O4 9 2019 Street Revitalization - Project 1315 Z Woodgate 3rd, Tiberon tp o & Mallard Park 3rd Additions ..,aeRau�uorwnrtaicnpnaampwmJectawriaWaotlmPm"Mamatl315-WeodgaM3rd-Tiberon-Mallard Park 3rdAddtlone1.315Looatlon.mxd Date: 12/1212018 Z p F ,4 •'�,'-z 2019 Street Revitalization - Project 1315 Woodgate 3rd, Tiberon & Mallard Park 3rd Additions I All" 00 i 3 r.1 ,fr j41•tA �rt. ua7^ �4tii n • is zoo /977 �91,i 11 j — h6.1,�^•• .�FQ�. �T45 N7y •. 9t77 . w7� � AES.' ___ •�' I ' �I .I�]ij 3. 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Or'�liP� d�}-. µie e+114 vane. ., alJg 3T; % •4� ?9pA �P2 �Assesable Project Area 2019 Street Improvement Zoning R-1 (37 Lots - $710,00 Per Lot) R-3 (98 Units - $530 00 Per Unit) Document PeM: LUISERSIPUBMRKS%Eriglneering%Prc*ots=9 Street Improvements\1315 - wbodgate 3rd-Tberongward Park 3rd AddWonet1315.mud Date: 1211 ZT018 FIG 2 %OF Eq % 7 2019 Street Revitalization - Project 1315 0 Woodgate 3rd, Tiberon & Mallard Park 3rd Additions Typical Street Sections 60' ROW 32' F -F PAVEMENT SECTION 3.5" BASE COURSE 8" CLASS 5 AGG BASE COMPACTED SUBGRADE D412 CONCRETE CURB AND GUTTER PROPOSED TYPICAL SECTION WOODGATE 3RD, TIBERON, MALLARD PARK 3RD Downerd Path: L:IUSERSIPUBVMRKSIEngineerin&rojects12019 Street Improvements113' 5 - Woodgate 3rd-Tberon�Mallard Park 3rd Addifions17315 Fig 3.mxd Date: 12/12/2018 FIG 3 EXIST. TYPICAL SECTION WOODGATE 3RD, TIBERON, MALLARD PARK 3RD 60' ROW 32` F F 1.25" FULL 1MDTH MILL 1.5" TYPE 2360 BITUMINOUS OVERLAY I I 7. L i 0412 CONCRETE L BITUMINOUS TACK COAT CURB AND GUTTER 2" BITUMINOUS SURFACE Ll 6" CLASS 5 AGG BASE COMPACTED SUBGRADE PROPOSED TYPICAL SECTION WOODGATE 3RD, TIBERON, MALLARD PARK 3RD Downerd Path: L:IUSERSIPUBVMRKSIEngineerin&rojects12019 Street Improvements113' 5 - Woodgate 3rd-Tberon�Mallard Park 3rd Addifions17315 Fig 3.mxd Date: 12/12/2018 FIG 3 Woodgate 3rd / Tiberon / Mallard Park 3rd Neighborhood Street Revitalization City Project No. 1315 Informational Meeting – 6:30 P.M. Monday, Jan. 7, 2019 Eagan Room Attendance Aaron Nelson, Assistant City Engineer, 1 resident representing the townhome association was in attendance (see attached sign-in sheet). Presentation of Project Details Nelson welcomed the resident and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments STREET CONDITION 1. When was the last time the streets were overlayed? The streets were most recently overlayed 20 years ago (1999). CONSTRUCTION/PHASING 2. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work; however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 3. How long will the construction last? The 2019 project will include 12 separate project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements in this neighborhood will likely result in approximately a 3 to 4 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 4. Will residents be able to park on the streets during construction? What happens if they do? The contractor’s working hours are 7 am to 7 pm, and people will be asked not to park on the street while the contractor is working in the neighborhood. If somebody does park on the street, and it’s in the way for construction, the contractor usually knocks on doors until they find the owner. If the owner cannot be found, the vehicle may be towed to a location out of the way. More construction specific information, including parking, will be mailed to all residents in the project area in mid-April. ASSESSMENTS 5. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the utility improvements, is paid 100% by the city. The property owner’s portion is split evenly among all lots in the neighborhood. The assessment for each townhome unit is 75% of that of a single family home. 6. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council’s corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30-day period should be made at city hall. After the 30-day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 4.5% to 5% interest is anticipated to be charged annually until paid in full. The 2018 interest rate was 4.5%, and the 2019 rate will be determined early 2019. The meeting adjourned at 7:10 p.m. Agenda Information Memo January 15, 2019 Eagan City Council Meeting PUBLIC HEARING B. Project 1316, Pinetree Pass 2nd, 4th & 6th Street Improvements Action To Be Considered: Close the public hearing and approve Project 1316 (Pinetree Pass 2nd, 4th & 6th - Street Improvements) as presented with the following conditions: 1) Remove OR Keep the 25 mile per hour (mph) speed limit designation on Summit Pass; 2) Include an Alternate Bid for Storm Sewer Improvements for 1492 Pinetree Pass ; and authorize the preparation of detailed plans and specifications. Facts: On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Pinetree Pass 2nd, 4th & 6th, residential streets, in southern Eagan located south of Cliff Road and west of Pilot Knob Road. A structural mill and overlay of these streets is programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023). On December 18, 2018, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for Tuesday, January 15, 2019. An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 135 properties to be assessed under this improvement, 7 residents representing 6 properties attended the meeting. The proposed speed limit designation change is in accordance with City Council direction as a result of the workshop held on May 12, 2015, where Mr. Howard Preston shared details of the City of Eagan Roadway Safety Plan development, including misperceptions about speed limit signs. Staff is aware of a petition to keep the 25 mph speed limit signs that will likely be submitted to the City Council and is apparently signed by representatives of all 18 properties on Summit Pass. The difference in the cost of the improvements dependent upon the speed limit designation is less than $500. City staff has been working with the residents of 1492 Pinetree Pass for the past couple of years to address significant on-site drainage concerns. While the residents have followed staff guidance and completed nearly $30,000 of on-site drainage and landscaping improvements in an attempt to address the concerns, drainage issues remain as a result of more significant rainfall events. Storm sewer improvements are proposed within the public right-of-way that could provide some relief to the drainage issues. Including these improvements as an alternate bid for the project will allow staff to evaluate the cost/benefit of the improvements towards the resolution of the overall issues. The improvements are estimated to cost $20,000. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (3) PHB-1 Feasibility Report PHB-2 Neighborhood Meeting Minutes PHB-3 Correspondence EAGAN Report for Pinetree Pass 2" d, 4t" & 6 t Neighborhood Street Revitalization City Project No. 1316 December 18, 2018 r k. %%, kire* aseS, "P'', � V-A W EAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Pinetree Pass 2"d, 4'" & e Street Revitalization City Project No.: 1316 Attached is the feasibility report for the Pinetree Pass 2nd, 4th & 61h Street Revitalization, City Project No. 1316. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: Department of Public Works Reviewed By: Finan c partment V i I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Nelson Date: la I i4 Reg. No. 45795 Date: /// 0/q Date: TABLE OF CONTENTS ExecutiveSummary ..................................................................................................... 1 Introduction/History......................................................................................................Z Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................7 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................8 RevenueSource...........................................................................................................9 ProjectSchedule.........................................................................................................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roil Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Pinetree Pass 2"d, 4th & 6th Project # 1316 Street Area 24,476 Sq. Yds. Street Length 7,891 Feet Repair Existing Concrete Curb & Gutter Pinetree Curve Constructed 1998, 1999, 2000, 2001 & Sidewalk Repairs I Pinetree Pass Utility Improvements I $ 40,000 - Pinetree Trail Reconstructed - Streets Included Stonecliffe Drive ' Crack Sealed - Summit Pass Seal Coated 2005, 2007, 2013 Thomas Lane I Sherwood Way Absolute Location E % of Section 33 Relative South of Cliff Road Township 27, Range 23 Location West of Pilot Knob Road Project Details • Roadway overlay (edge mill & 1-1/2" PCI Rating 54/100 overlay) Recommended Overlay • Replacement of damaged curb & gutter Improvement Adjustment/Replacement of: Curb Removal 6% Scope o Sanitary/Storm sewer o Utility castings o Water gate valves Residential Lots 132 o Street signage Neighborhood Park Lots 3 • Utility Improvements Cost Estimate/ Revenue Pinetree Pass 2"d, 4th & 6th 1 I Total Property City Mill & Overlay w/ Signage $272 , 200 $ 129,074 $ 143,126 Repair Existing Concrete Curb & Gutter $ 161,100 - $ 161,100 & Sidewalk Repairs Utility Improvements I $ 40,000 - $ 40,000 Total $ 473,300 $ 129,074 (27.3%) $ 344,226 (72.7%) f Pinetree Pass 2"d, 4th & 6th 1 December 18, 2018 Neighborhood Street Revitalization Pinetree Pass 2nd, 4th & 6th Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 7,891 feet of residential streets in Pinetree Pass 2nd, 41h & 611 neighborhood in southern Eagan has been identified for 2019 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1998, 1999, 2000 and 2001. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 18-20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2005, 2007 and 2013. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Pinetree Pass 2nd, 4th & 6th 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide Overlaying (edge mill and overlay) for approximately 7,891 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the E % , Section 33, lying South of Cliff Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2018 PCI rankings for the street segments have a weighted average pavement condition rating of 54, which fails in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pinetree Pass 2"d, 4th & 6th 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3-1/2" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 136 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that x approximately 6% of the existing concrete curb w:s and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, A where possible, to help ensure its growth. Utility Adjustment/Replacement —Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of catch basin adjusting rings and a few catch basins that require replacement due to deterioration, and several inverts/doghouses in need of repair. These improvements will be financed through the Combined Utility Fund. Pinetree Pass 2"d, 4th & 6th 4 Sidewalk/Path & Pedestrian Ramps — A 6 foot wide concrete sidewalk is located in the boulevard of Stonecliffe Drive, Summit Pass, and Pinetree Curve. Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common }. method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing sidewalk wherever they currently do not exist, or are in need of repair. Any concrete sidewalk or driveway apron panels in need of repair/replacement will also be performed as part of this project. Any sidewalk related improvements will be paid by the Major Street Fund. A bituminous overlay of the Walden Heights park parking lot, and surrounding trails, will be performed under separate contract later in the year. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy '' r and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control 2 - Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Pinetree Pass 2"d, 4th & 6 t 5 1 _ Sidewalk/Path & Pedestrian Ramps — A 6 foot wide concrete sidewalk is located in the boulevard of Stonecliffe Drive, Summit Pass, and Pinetree Curve. Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common }. method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing sidewalk wherever they currently do not exist, or are in need of repair. Any concrete sidewalk or driveway apron panels in need of repair/replacement will also be performed as part of this project. Any sidewalk related improvements will be paid by the Major Street Fund. A bituminous overlay of the Walden Heights park parking lot, and surrounding trails, will be performed under separate contract later in the year. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy '' r and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control 2 - Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Pinetree Pass 2"d, 4th & 6 t 5 Stormwater and Water Quality Improvements Two stormwater/ water quality pond improvement projects in this area have been identified in the 2019-2023 CIP and are proposed for construction in 2019. Timing will be determined based on the scope of the improvements, required permits and public comment periods, soil testing results, and the desirable time of year to construct the improvements. These improvements will be performed under separate contract. The work proposed includes basin expansions and sediment removal on BLP -6 and BLP -57. Because this work will not be assessed, but will be financed through the City's existing Storm Water Utility Fund 1126 —Storm Drainage System Renewal and Replacement, preliminary cost estimates are not included in this report. Complete Streets— "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 to 32 feet wide, have low traffic volumes, limited access points, and sidewalks are available on Stonecliffe Drive, Summit Pass, and Pinetree Curve. Trails are also located along Cliff Road, and near Walden Heights park to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards, and broken sidewalk and adjacent driveway apron panels will be replaced as needed. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a right-of-way permit from Dakota County will be required to perform the work within the Cliff Road right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Pinetree Pass 2"d, 4th & 6th 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 — 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Pinetree Pass 2"d, 4a' & 6th Mill& Overlay........................................................................ $ 272,200 Repair Existing Concrete Curb & Gutter & Sidewalk Repairs $ 161,100 Utility Improvements............................................................. 40,000 Total........................................................................... $ 473,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Total Street Frontage = 7,891 centerline feet x 2 =15,782 F.F. Residential Roadway Frontage = 15,064 F.F. (95.5%) Neighborhood Park Frontage = 447 F.F. (2.8%) Un -assessable Frontage = 271 F.F. (1.7%) An early deterioration credit is proposed for all properties because some of the streets are being overlayed 1-2 years prior to the anticipated 20 -year pavement life cycle. The credit equals 5% for every year the overlay is being performed prior to 20, and is prorated based on the age and length of each street. The early deterioration adjustment factor is: o 7,891' feet total (4,689' is 20 years, 706' is 19 years, and 2,496' is 18 years) o [(4,689' x 100%) + (706' x 95%) + (2,496' x 90%)j / 7,891' = 96.4% Pinetree Pass 2nd 4th & 6th 7 City Special Assessment Policy Assessment Ratio Property city Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter & sidewalks - 100% Utility Improvements 100% Residential Lots — All residential lots (132 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $950/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 15,064' Residential Frontage/ 15,782' Total Frontage= 95.5% o Early deterioration credit = 96.4% o $272,200 (Mill & Overlay Costs) x 50% x 95.5% x 96.4% = $125,296 (Total R-1 Assessment) o $125,296 / 132 lots= $949.21, rounded to $950/ single-family lot Neighborhood Parks—All Neighborhood Parks (3 total) as shown on Figure 2, that are adjacent to, or have direct access, to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, regardless of width or pavement thickness. The estimated cost per front foot, based on the City's Assessment Policy, is $8.22 / F.F. and is calculated as follows: Mill & Overlay — Neighborhood Parks o 447' Community Park Frontage / 15,782' Total Frontage = 2.8% o Early deterioration credit = 96.4% o $272,200 (Mill & Overlay Costs) x 50% (rate) x 2.8% x 96.4% = $3,673.61 (total Neighborhood Park assessment) o $3,673.61 / 447 F.F. = $8.22 / Neighborhood Park F.F. The remaining frontage within the project area (271' or 1.7%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential Pinetree Pass 2"d, 4th & 6th 8 lot assessment of $950 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: 15t Year 5th Year Principal J YearI Interest / Year Cost/ Year $190 $50 T___.____ $240 $190 F$9 $199 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Proiect Cost Prooertv Assessment Citv Contribution Mill and Overlay (including Signage) $ 272,200 $ 129,074 $ 143,126 Repair Existing Curb & Gutter & Sidewalk Repairs $ 161,100 - $ 161,100 Utility Improvements $ 40,000 - $ 40,000 Totals $ 473,300 $ 129,074 (27.3%) $ 344,226 (72.7%) The Major Street Fund will finance the estimated street related project deficit of $304,226. The Combined Utility Fund will finance the estimated $40,000 utility improvements. Pinetree Pass 2"d, 4th & 6th 9 Project Schedule UrderPublic Hearing....................................................................................... Dec. 18, 2018 InformationalMeeting....................................................................................... Jan. 7, 2019 PublicHearing.................................................................................................. Jan. 15, 2019 Approve Plans and Specifications....................................................................Feb. 19, 2019 BidDate........................................................................................................ March 28, 2019 AwardContract.................................................................................................April 2, 2019 Start Construction............................................................................................. May 1, 2019 Project Completion.......................................................................................... August, 2019 FinalCost Report........................................................................................September, 2019 Final Assessment Hearing......................................................................................Fall, 2019 First Payment Due with Property Tax Statement ........................................... May 15, 2020 Pinetree Pass 2nd, 4th & 61h 10 Appendix A Preliminary Cost Estimate Subtotal $ 207,412.75 5% Contingency $ 10,370.64 Subtotal $ 217,783.39 25% Indirect Costs $ 54,445.85 Part I - Bituminous Street Overlay $ 272,229.23 Item No. I Item Unit Unit Price Est Qty I Estimated Cost Part II - Repair Existing Curb & Gutter City Project 1316 Pinetree Pass 2"d, 41h & 6th Item No. Item 2104.501 Unit Unit Price Est Qty 10.00 Estimated Cost Part I - Bituminous Street Overlay 18,600.00 2104.503 Remove Bituminous Trail Pavement SF $ 2021.501 Mobilization LS $ 6,000.00 1 $ 6,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 30 $ 180.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' width) SY $ 1.30 10705 $ 13,916.50 2357.502 Bituminous Material for Tack Coat GAL $ 2.75 1575 $ 4,331.25 2360.501 SP W EA340B Wearing Course Mixture (Overlay) TON $ 52.00 2250 $ 117,000.00 2360.501 SP WEA3408 Wearing Course Mixture (Patch) TON $ 100.00 70 $ 7,000.00 2504.602 Adjust Gate Valve Box EA $ 250.00 8 $ 2,000.00 2504.602 Repair Gate Valve Mid Section EA $ 500.00 3 S 11500.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 425.00 5 $ 2,125.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 65 $ 45,500.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,250.00 1 $ 1,250.00 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace LS $ 2,610.00 1 $ 2,610.00 Subtotal $ 207,412.75 5% Contingency $ 10,370.64 Subtotal $ 217,783.39 25% Indirect Costs $ 54,445.85 Part I - Bituminous Street Overlay $ 272,229.23 Item No. I Item Unit Unit Price Est Qty I Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 1860 $ 18,600.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.00 70 $ 140.00 2104.503 Remove Concrete Sidewalk (6") SF $ 2.50 2590 $ 6,475.00 2105.501 Common Excavation CY $ 35.00 30 $ i,050.00 2211.501 Aggregate Base, CI.5 (100% Crushed) TON $ 25.00 30 $ 750.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 70 $ 7,000.00 2504.602 Irrigation Repair EA $ 160.00 15 $ 2,400.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 550.00 38 $ 20,900.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 4 $ 3,600.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 400.00 15 $ 6,000.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 2 $ 300.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 14.00 445 $ 6,230.00 2521.501 6" Concrete Sidewalk SF $ 8.00 2142 $ 17,136.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 23.00 30 $ 690.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 1830 $ 42,090.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 80.00 100 $ 8,000.00 2540.602 Repair Underground Electric Fence EA $ 85.00 10 $ 850-00 2540.602 Repair Landscaping EA $ 200.00 5 $ 1,000.00 2572.503 Application of Water for Turf Establishment GAL $ 0.15 18000 $ 2,700.00 2573.530 Storm Drain Inlet Protection EA $ 175.00 4 $ 700.00 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-2F CY $ 80.00 45 $ 3,600.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 400 $ 3,000.00 Subtotal Pinetree Pass 2nd' 4th & 6th 11 $ 153,211.00 5% Contingency $ 7,660.55 Subtotal $ 160,871.55 25% Indirect Costs $ 40,217.89 Part 11- Repair Existing Curb & Gutter $ 201,089.44 Part I - Bituminous Street Overlay $ 272,229.23 Part II - Repair Existing Curb & Gutter $ 201,089.44 Project 1316 Total Cost $ 473,318.67 Pinetree Pass 2nd, 4th & 6th 12 Appendix B Preliminary Assessment Roll City Project #1316 Pinetree Pass 2nd, 4th & 6th Pinetree Pass 2"d, 4th & 5th 13 Stonecliffe Dr R3 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4602 Stonecliffe Dr I 105766101010 1 1 $ 950 $ 950 4606 Stonecliffe Dr 105766101020 1 1 $ 950 $ 950 4610 Stonecliffe Dr I 105766101030 1 1 $ 950 $ 950 4614 Stonecliffe Dr 105766101040 1 1 $ 950 $ 950 4618 Stonecliffe Dr 105766101050 1 1 $ 950 $ 950 4615 Stonecliffe Dr 105766602010 1 1 $ 950 I $ 950 4617 Stonecliffe Dr 105766105010 1 1 $ 95D $ 950 4621 Stonecliffe Dr 105766105020 1 1 1 $ 950 $ 950 4622 Stonecliffe Dr 105766102010 1 1 $ 950 $ 950 4625 Stonecliffe Dr 105766105030 1 1 $ 950 $ 950 4626 Stonecliffe Dr 105766102020 1 1 $ 950 $ 950 4629 Stonecliffe Dr 105766105040 1 1 $ 950 $ 950 4630 Stonecliffe Dr 105766102030 1 1 $ 950 $ 950 4633 Stonecliffe Dr 105766105050 1 1 $ 950 $ 950 4634 Stonecliffe or 105766102040 1 1 $ 950 $ 950 4637 Stonecliffe Dr 105766105060 1 1 $ 950 $ 95D 4642 Stonecliffe Dr 105766104070 1 1 $ 950 $ 950 4641 Stonecliffe Dr 105766105070 1 1 $ 950 $ 950 4646 Stonecliffe Dr 105766104080 1 1 $ 950 $ 950 4645 Stonecliffe Dr 105766105080 1 1 $ 950 $ 950 4650 Stonecliffe Dr 105766104090 1 1 $ 950 $ 950 4654 Stonecliffe Dr 105766201010 1 1 $ 950 $ 950 4657 Stonecliffe Dr 105766203050 1 1 $ 950 $ 950 4661 Stonecliffe Dr 105766203040 1 1 $ 950 $ 950 4658 Stonecliffe Dr 105766202010 1 1 $ 950 $ 950 4665 Stonecliffe Dr 105766203030 1 1 $ 950 i $ 950 4662 Stonecliffe Dr 105766202020 1 1 $ 950 ' $ 950 4666 Stonecliffe Dr 105766202030 1 1 $ 950 $ 950 4669 Stonecliffe Dr 105766203020 1 1 ; $ 950 $ 950 4670 Stonecliffe Dr 105766202040 1 1 $ 950 $ 950 4673 Stonecliffe Dr 105766203010 1 1 $ 950 $ 950 4674 Stonecliffe Dr 105766202050 1 1 $ 950 $ 950 Subtotal 32 32 $ 30,400 Pinetree Pass 2"d, 4th & 5th 13 Summit Pass R-1 Residential P.I.N. # Lots Lot Equivalent unit Assessment Total 4613 Summit Pass 105766601020 1 1 $ 950 $ 950 4617 Summit Pass 105766601010 1 1 ! $ 950 $ 950 4618 Summit Pass 105766602020 1 1 $ 950 $ 950 4621 Summit Pass 105766601030 1 1$ 950 $ 950 4622 Summit Pass 105766602030 1 1 $ 950 $ 950 4625 Summit Pass 105766601040 1 1 $ 950 $ 950 4626 Summit Pass 105766602040 1 1 $ 950 $ 950 4629 Summit Pass 105766601050 1 j 1 $ 950 $ 950 Pinetree Pass 2"d, 4th & 5th 13 4630 Summit Pass 105766602050 1 1 $ 950 $ 950 4633 Summit Pass 105766601060 1 1 $ 950 $ 950 4637 Summit Pass 105766601070 1 1 $ 950 $ 950 4634 Summit Pass 105766602060 1 1 $ 950 $ 950 4641 Summit Pass 105766401010 1 1 $ 950 $ 950 4638 Summit Pass 105766402010 1 1 $ 950 $ 950 4645 Summit Pass 105766401020 1 1 $ 950 $ 950 4642 Summit Pass 105766402020 1 1 1 $ 950 $ 950 4649 Summit Pass I 105766401030 1 1 $ 950 i $ 950 4653 Summit Pass 105766401040 1 1 $ 950 $ 950 105766303050 Subtotal 18 18 950 $ $ 17,100 Pinetree Pass 2"d, 4th & 6th 14 Pinetree Curve R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment c Total 4620 Pinetree Cury 105766301010 1 1 $ 950 $ 950 4623 Pinetree Cury 105766303010 1 1 $ 950 $ 950 4624 Pinetree Cury 105766301020 1 1 $ 950 $ 950 4627 Pinetree Cury 105766303020 1 1 $ 950 $ 950 4628 Pinetree Cury 105766301030 1 1 $ 950 $ 950 4632 Pinetree Cury 105766301040 1 1 $ 950 $ 950 4631 Pinetree Cury 105766303030 1 1 $ 950 $ 950 4635 Pinetree Cury 105766303040 1 1 $ 950 $ 950 4639 Pinetree Cury 105766303050 1 1 $ 950 $ 950 4648 Pinetree Cury 105766302010 1 1 $ 950 $ 950 4643 Pinetree Cury 105766303060 1 1 $ 950 $ 950 4652 Pinetree Cury 105766302020 1 1 $ 950 $ 950 4647 Pinetree Cury 105766303070 1 1 $ 950 $ 950 4656 Pinetree Cury 105766302030 1 i 1 $ 950 $ 950 4651 Pinetree Cury 105766303080 1 1 $ 950 $ 950 4660 Pinetree Cury 105766302040 1 1 $ 950 $ 950 4664 Pinetree Cury 105766302050 1 1 $ 950 $ 950 4668 Pinetree Cury 105766302060 1 1 $ 950 $ 950 4655 Pinetree Cury 105766303090 1 1 $ 950 $ 950 Subtotal 19 19 $ 18,050 Pinetree Pass 2"d, 4th & 6th 14 Thomas Lane R-1 Residential P.I.N. # Lots tot Equivalent Unit Assessment c Total 1520 Thomas Ln 105766104060 1 1 $ 950 $ 950 1523 Thomas Ln 105766102050 1 1 $ 950 $ 950 1516 Thomas Ln 105766104050 1 1 $ 950 $ 950 1519 Thomas Ln 105766102060 1 I 1 $ 950 $ 950 1512 Thomas Ln 105766104040 1 1 $ 950 $ 950 1515 Thomas Ln 105766102070 1 1 $ 950 $ 950 1508 Thomas Ln 105766104030 1 1 $ 950 $ 950 1504 Thomas Ln 105766104020 1 1 $ 950 $ 950 1500 Thomas Ln 105766104010 1 1 ' $ 950 $ 950 1507 Thomas Ln 105766302070 1 I 1 $ 950 $ 950 1496 Thomas Ln 105766103010 1 1 $ 950 1 $ 950 Subtotal 11 11 i $ —10,450:�j Pinetree Pass 2"d, 4th & 6th 14 Pinetree Pass 2"d, 4th & 6th 15 Pinetree Trail R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 1525 Pinetree TRL 105766701010 1 1 $ 950 $ 950 1520 Pinetree TRL 105766703070 1 1 $ 950 $ 950 1523 Pinetree TRL 105766701020 1 1 $ 950 $ 950 1516 Pinetree TRL 105766703060 1 1 $ 950 $ 950 1519 Pinetree TRL 105766701030 1 1 $ 950 $ 950 1512 Pinetree TRL 105766703050 1 1 $ 950 $ 950 1515 Pinetree TRL 105766701040 1 1 $ 950 $ 950 1508 Pinetree TRL 105766703040 1 1 $ 950 $ 950 1511 Pinetree TRL 105766701050 1 1 $ 950 $ 950 1507 Pinetree TRL 105766701060 1 1 $ 950 $ 950 1503 Pinetree TRL 105766701070 1 1 $ 950 $ 950 1504 Pinetree TRL 105766703030 1 1 $ 950 $ 950 1499 Pinetree TRL 105766702010 1 1 $ 950 $ 950 1500 Pinetree TRL 105766703020 1 1 $ 950 $ 950 1496 Pinetree TRL 105766703010 ! 1 1 $ 950 I $ 950 1490 Pinetree TRL 108330102010 1 1 $ 950 $ 950 1491 Pinetree TRL 108330101010 1 1 $ 950 $ 950 1486 Pinetree TRL 108330102020 1 1 $ 950 $ 950 1487 Pinetree TRL 108330101020 1 1 $ 950 $ 950 1483 Pinetree TRL 108330101030 1 1 $ 950 $ 950 1482 Pinetree TRL 108330102030 1 1 $ 950 $ 950 1479 Pinetree TRL 108330101040 1 1 $ 950 $ 950 1475 Pinetree TRL 108330101050 1 1 $ 950 $ 950 Subtotal 23 23 $ 21,850 Pinetree Pass 2"d, 4th & 6th 15 Pinetree Pass R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 1468 Pinetree Pass 108330101060 1 1 $ 950 $ 950 1472 Pinetree Pass 108330101070 1 1 $ 950 $ 950 1476 Pinetree Pass 108330101080 1 1 $ 950 $ 950 1481 Pinetree Pass 108330102040 ! 1 1 $ 950 $ 950 1480 Pinetree Pass 108330101090 1 1 $ 950 $ 950 1484 Pinetree Pass 108330101100 1 1 $ 950 $ 950 1485 Pinetree Pass 108330102050 1 1 $ 950 $ 950 1488 Pinetree Pass 108330101110 1 1 $ 950 $ 950 1489 Pinetree Pass 108330102060 1 1 $ 950 $ 950 1493 Pinetree Pass 105766501080 1 1 $ 950 $ 950 1492 Pinetree Pass 105766502010 1 1 $ 950 $ 950 i 1497 Pinetree Pass 105766501070 1 1950 $ 950 1496 Pinetree Pass 105766502020 1 1 $ 950 $ 950 1500 Pinetree Pass 105766502030 1 1 $ 950 $ 950 1501 Pinetree Pass 105766501060 1 1 $ 950 $ 950 1504 Pinetree Pass 105766502040 1 1 $ 950 $ 950 a 1505 Pinetree Pass 105766501050 1 1 1 $ 950 $ 950 1508 Pinetree Pass 105766502050 1 1 $ 950 $ 950 1509 Pinetree Pass 105766501040 1 1 $ 950 $ 950 1513 Pinetree Pass 105766501030 1 1 $ 950 $ 950 Subtotal 20 20 j $ 19,000 Pinetree Pass 2"d, 4th & 6th 15 Total R-1 Lots 132 $ 129,074 Residential Frontage 15,064 95.5% Sherwood Way 447 2.8% Non -Assessable Frontage 271 1.7% Neighborhood Park P.I.N. R-1 Residential 7 P.I.N. # Lots Lot Equivalent Unit Assessment 105766100020 Total 1507 Sherwood Way 105766502070 1 1 $ 950 $ 950 1503 Sherwood Way 105766502080 1 1 $ 950 $ 950 1499 Sherwood Way 105766502090 1 1 $ 950 $ 950 1495 Sherwood Way 105766502100 1 1 $ 950 $ 950 1492 Sherwood Way I 105766502110 1 1 $ 950 $ 950 1496 Sherwood Way 105766502120 1 1 $ 950 $ 950 1500 Sherwood Way 105766502130 1 1 $ 950 $ 950 1504 Sherwood Way 105766502140 1 1 $ 950 $ 950 1508 Sherwood Way 105766502150 1 1 $ 950 $ 950 Subtotal 9 4 $ 8,550 Total R-1 Lots 132 $ 129,074 Residential Frontage 15,064 95.5% Neighborhood Park 447 2.8% Non -Assessable Frontage 271 1.7% Neighborhood Park P.I.N. Front Footage Unit Assessment Total Walden Heingts Park - Outlot B 105766100020 278 $ 8.22 $ 2,285 Walden Heingts Park - Outlot C 105766100030 74 $ 8.22 $ 608 Walden Heingts Park - Outlot D 105766100040 95 $ 8.22 $ 781 Subtotal 447 $ 3,674 Total R-1 Lots 132 $ 129,074 Residential Frontage 15,064 95.5% Neighborhood Park Frontage 447 2.8% Non -Assessable Frontage 271 1.7% Total Frontage 15,782 100.0% Pinetree Pass 2"d, 4th & 6th 16 r= r U� q z 2019 Street Revitalization -Project 1316 Pinetree Pass 2nd, 4th & 6th Additions +Plant al ``U� Tow WerD z aty Z; 4 m a _� > L M. ,r 6 hl r klm¢�x` xrl�+raxe r, o Bbckk—JL �+ Lake { SILVES1186LBBDR -e >�..mi _ VVESCOTT RD ode nay �_ C. N'.. r.^�,+P.bs, `• D CO.�M _i �..�SNIypl�Ilfg1NRF�dd. l r .� ` aKw 4 VJ Drd'F� -S. 1 AIL r,ekzF e 1 4��p 's s i Mcc+nP r A1Y i i ' { rakc F V......, -mak D r..t r+ :J: • s R1 I.,ke as _� �,r` ��:� � �` .,.�� Y► %'r � >, -� 1 DIFFLEY Rm _ Diffleyr a<.f d 1 �"•� r.. Fire j, Y ' Hrme ,Portd Lexi P e �' `u.o4.. ! r $ �� A ♦ ''�] 1.v,w J! irvr,'[Cei Emer 1 Po" ' $4`"e S� I Pinetree Pass 2nd, 4th & 6th ; Project 1316 y :hay: 12L944Re Fusr Th— lxk< � CkJfflake 4 a! s, tter,r g Cliff R d (Co d 3a ? I +, ` ClrJRoa y CL i P F RI Ile � Lake o" ,...L.. �. i r., de'•0 Like pekv 1, k aN 'il aan H.7• =yam J --Lake Document Path: L:\USERSIPUBWORKS1EngineeringVTojects\2019 Street Improvements11316 - Pinetree Pass 2nd, 4th & 6th Addhions11316 Location.mxd Date: 12/12/2018 FIG 1 /-pF E,9 y.'7. 2019 Street Revitalization - Project 1316 �,i,sxEo • Pinetree Pass 2nd, 4th & 6th Additions � o Ipp r ■ c CLIFF RO e E _ _ sib •aEtY�r'- � �r�p�4g.� �' . _ '�' _ I. I. r y` r .- � a,v'� ,SF- '• zs � «� #ea�"f' � � slr I 1 .�.'y!� �n� � i+d R� r # �16'1" ,.� i_ � :�;Li, «� ws-� .•�= •�4 .`i rW .... � ..11 Fy-" � '� .0 1 � rl .aw. � irtil 1 .r Y �, reSf 1 I� .� r#� rf � it AlAyf I � � -. k ~ � f r � 1 ➢. `L6. - r e7,. tib. ':Gtii me. ':� � .•" x- . ..+ a _' �. '.. riA ,f. �.T rr �w :. A...� :' y�` �, .. �—fir . • '� _ a�, ii5i r�J �. Lu Pir.' s• 1 • 'r rr. 's' Y' :� wA. • :-_ y rtA � • .,� rill I • F Ah.. II� �' ti .Ai• .0 V. V '7 C •I - ilti, .�{ti.. - .— . r '4 rs<O . �v .a... I,.� 7 _ n :.s31 .. �' .:•'cerl Ylnri _ Project Area Legend hR':�'E f Q Assesabfe Project Area 2019 Street improvement �4. Zoning :.M� Jr, :{ . 7 . Neighborhood Park _�. ; Fir r r,r 441 ~s ' 1 • f O=Owd Path: L-.MERSIPUDMRKS1ErgneeringU7roocta12019 SVeet ImKovements11316 - Pinetree Pass 2nd, 4th & 6th AddiSons11316.rtnad Date: 12/12/2018 FIG 2 2019 Street Revitalization -Project 1316 " Pinetree Pass 2nd, 4th & 6th Additions Typical Street Sections ROW 28'- 32 F F i PAVEMENT_ SECTION 3.5" BASE COURSE 8618 CONCRETE 6" CLASS 5 AGG BASE CURB AND GUTTER COMPACTED SUBGRADE EXIST. TYPICAL SECTION PINE TREE PASS 2nd, 4th & 6th 50-60' ROW 28'- 32 F -F 1.25" EDGE MILL 6'-8' wide (TYP). -1.5" TYPE 2360 BITUMINOUS OVERLAY BBiB CONCRETE BITUMINOUS TACK COAT CURB AND GUTTER �- 3.5" BITUMINOUS SURFACE 6" CLASS 5 AGG BASE COMPACTED SUBGRADE PROPOSED TYPICAL SECTION PINE TREE PASS 2nd, 4th & 6th Document Path: L:IUSERSIPUBWDRKSIEngheeringUProjectst2019 Street hp ovements11316 - Pinahw Pass 2nd, 4th & 6th AdditIons11316 Fig 3.mxd Date: 1212/20 18 FIG 3 Pinetree Pass 2nd, 4th, & 6th Additions Neighborhood Street Revitalization City Project No. 1316 Informational Meeting – 7:30 P.M., Monday, Jan. 7, 2019 Eagan Room Attendance Aaron Nelson, Assistant City Engineer, John Gorder, City Engineer, Russ Matthys, Public Works Director and 7 residents (see attached sign-in sheet) were in attendance. Presentation of Street Improvement Project Details Nelson welcomed the residents and presented a construction video along with project information, including details such as construction, costs, schedule and assessments. A speed limit presentation was also given. STREET IMPROVEMENT Questions/ Comments 1. Can this project be delayed? If the project is delayed, the risk is the street pavements will deteriorate at fast rate where the mill & overlay improvement is not effective and a full replacement of the entire pavement section would be required, and at higher costs. The proposed mill & overlay is a proactive approach to capture the underlying structural strength of the existing pavement. 2. Can the City pay more, or place the costs of these improvements on general taxes instead of special assessments? The City’s Special Assessment Policy, set 25-30 years ago by the City Council, identifies assessments for a portion of the improvements to benefiting properties for these types of projects. This policy has been well-received by thousands of assessed property owners and the City Council. Direction to change the policy and funding mechanisms for these types of projects would need to come from the Council. 3. The CenturyLink fiber trench within the street is in poor shape. Are they aware, and how does that fit into the project? Will there be costs to the City/ homeowners? CenturyLink’s fiber lines within the pavement of the neighborhood, installed in 2015 under agreement with the City, will be impacted by the City project, and there will likely be temporary loss of service during the impact. City staff has made CenturyLink aware of this, and is working with them on appropriate measures by CenturyLink to repair/replace line during City construction, at no delay or cost to the City or homeowners. 4. What will be our driveway access to street during curb and sidewalk repair? If the concrete curb & gutter or driveway apron at your house is removed and replaced, there is a time where you won’t have access to your driveway (about 7 days to allow curing), and vehicle parking will need to occur on the streets. 5. Have you seen information on hydrocarbons (PAHs)? The City does not use or have coal tar sealant products in streets. Proposed Revocation of 25-MPH Speed Limit - Summit Pass Nelson presented information the background on the 2005 City Council establishment of a 25- mph speed limit on Summit Pass, why and how speed limits are set by MnDOT throughout the state, the effectiveness of speed limit signage, and past and current traffic speed/volume information on Summit Pass. Matthys mentioned the preparation of a local street safety plan project, undertaken by the MN Department of Transportation in 2015 using state gas tax funding. The cities of Eagan and St. Paul participated in the preparation of the plan, and its results were presented to the City Council in 2015 by Howard Preston (CH2MHill). Results of the project indicated that Eagan’s streets are safe from a traffic perspective. The presentation from Mr. Preston included a variety of “myth-buster” items relating to the true effectiveness of traffic control signage and pavement markings, including stop, warning and speed limit signage. The Council was supportive of the incorporation of the project data to continue addressing safety issues in Eagan, including the removal of unwarranted stop signs and warning signs, and efforts to periodically review, update, and expand documentation of city practices. The Council suggested that staff ask business representatives and residents to identify signage for consideration of removal. It’s in this context that the removal of the 25-MPH speed limit on Summit Pass is proposed, that it be consistent with the 30 MPH speed limit for the rest of the neighborhood and local residential streets in the City and throughout the state. 1. Residents along Summit Pass strongly feel that the 25-MPH speed limit on Summit Pass is effective in reducing traffic speeds and cut-through volumes. This was the original intention of reducing the speed limit there in 2005. State regulations still allow the City to maintain this street as a 25-MPH zone, and it should remain. 2. All signage in the neighborhood is being replaced along with the street improvements. The cost to maintain/replace the two 25-MPH signs with new at both ends of Summit Pass must be minimal (all street signs in the neighborhood are being replaced as part of the street improvement project). Why not just replace the signs with new, and leave the 25 mph speed limit in place? City staff agrees that the cost to replace the signage is minimal, but is following the direction of the Council to review and identify potential removals of ineffective signage with the street improvement projects. The City Council established the 25-MPH zone in 2005, and only they can remove the zone. The meeting adjourned at 9:45 p.m. 1 Cheryl Stevenson Subject:FW: PINETREE PASS 2nd, 4th, and 6th, Street Revitalization Project 1316 From: Rick Goetz [mailto:rickgoetz@comcast.net] Sent: Tuesday, January 01, 2019 4:05 PM To: Aaron Nelson Subject: Re: PINETREE PASS 2nd, 4th, and 6th, Street Revitalization Project 1316 Hello Aaron, Thanks for replying. From what you replied to my neighbor Andrew it appears that you haven’t read any of the NHTSA and other pieces of research that find that lower speed limits in neighborhoods is preferred and safer for residents. It’s to bad that the city and city counsel members show a lack of concern for the safety of citizens of Eagan and the children in our association neighborhood. This is our neighborhood association and we should be able to have a speed limit that is what the majority of the residents see as safe for themselves, their families and their property. I guess you feel that the city counsel members and your department are more knowledgeable than all the studies that have been conducted on the topic. I just calculated the difference in time driving from Cliff Road to the last house going next to steeplechase entrance 1 mile. https://www.countcalculate.com/cars-and-speed/time-savings-at-increased-speed If you drive 30 vs 25 you gain 24 seconds getting home less than that if your not the last house. But if you hit a pedestrian going 30mph the chance of killing them increases from 5% to 45%-9X and at 40mph increases from 5% to 85%- 4 2 17X. If you go 30 vs 20 you’ll get there 1 minute faster. Point is, is it worth 9X-17X the chance of a fatality to save 24 - 60 seconds. I would guess the average person waste 60-90 a day playing with Facebook or other social media. What I don’t get is that the people feel a need to race through the association like they don’t have to 24 seconds in their day to spare, guess they forgot about all their Facebook and Instagram post time. The NHTSA and many many many others, these government agencies have all said faster speeds in neighborhoods = more death. Read the links I sent you if in doubt that’s why I sent them to you. I’m from Bismarck ND where Cliff and Pilot knob would be 30 and all city streets are 20 or 25. But they value their children and use common sense approach. 5% chance death at 25; 45% chance death at 30; 85% chance death at 40. Do you think the additional risk of death to innocent kids is worth it so people could get home 24 seconds faster than what a much less riskier speed would provide. I would love to see what the jury on a lawsuit for a child being killed on city street due to city counsel and city planners not weighing the effects of speed and the exponential risk of deaths due to the higher speeds, especially after a concerned citizen not only brought it up to their attention but also gave them many many NHTSA and other research reports stating that lower speeds should be adopted and why. In your own comments to Andrew the posted speed limit sign isn’t what makes people drive a speed but if the posted speed limit is 20-25mph and then they’re going 30-40mph or more and one of our kids is hit and killed the courts and juries will surely punish them for their indiscretions. Most drivers aren’t likely to drive more than 10mph over the limit, so when you post 30mph expect them to hit 40mph which is an 85% risk of death when they hit someone vs the risks of death at lower posted speeds. 5 3 Make a precedent here and start a policy like other communities around the US to reduce the risk of death due to excessive speeds posted in residential neighborhoods. It’s just common sense. Regards, Rick Goetz Sent from my iPhone On Dec 31, 2018, at 1:21 PM, Aaron Nelson <anelson@cityofeagan.com> wrote: Hi Rick, Thanks for the email.Andrew vanReeuwijk also sent me an email,so I thought it would be helpful if I forward you the same information I sent to him see attached).We’d be happy to discuss the proposed speed limit changes in more detail at the Jan.7 neighborhood meeting at 7:30.I have meetings with other neighborhoods at 5:30 and 6:30,so if your group gets there a little early,please ask them to wait in the lobby outside the meeting room until the 6:30 meeting wraps up.Thanks again,and I look forward to meeting with you and your neighbors on the 7th.Have a Happy New Year! image001.png> Aaron Nelson Assistant City Engineer 3830 Pilot Knob Rd | Eagan, MN 55122 Office: 651-675-5635 https://www.cityofeagan.com From: Rick Goetz [mailto:rickgoetz@comcast.net] Sent: Saturday, December 29, 2018 4:12 PM To: Aaron Nelson Subject: PINETREE PASS 2nd, 4th, and 6th, Street Revitalization Project 1316 Hello Aaron, I sent the below email to my fellow Association Members in the Stonecliffe Association in Eagan. I will be at the meeting to voice my opposition to raising any speed limit within the association and demanding that the speed limits all be reduced through our entire association due to the attached Research and risk of death that the city of eagan wishes to place on our families, friends, neighbors and kids in our association. 6 4 I feel compelled as a citizen to speak up to protect all from unnecessary risk and harm including death. Thank You Richard Goetz 651-592-2326 Hello Neighbors, I am assuming if you have picked up your mail today you have received a letter from the city of Eagan Detailing the Street Revitalization Project 1316 for the Association. Estimated cost of $950 per home assessment and $8.22 per front foot neighborhood parks. I took special notice to the 7th bullet point on the Page Titled PINETREE PASS 2nd, 4th, and 6th, Street Revitalization Project 1316 -Summary Sheet Under “Anticipated Project Scope”. Remove the 25MPH speed limit signs on Summit Pass and re-establish a 30MPH speed limit. I think all the speed limits in the association should be 20MPH at max, there are kids playing, pets being walked, people backing in and out of driveways. Do they realize that to some drivers 45MPH is the new 30MPH. We live on Stonecliffe drive and vehicles regularly are going in excessive of 40MPH when passing our home winter on ice and summer on dry pavement. Backing out of the driveway is like taking your life in your hands on Stonecliffe Drive. I have personally witnessed vehicles over-driving conditions where the vehicles have crossed lanes and even hit the mail boxes across street from my house crossing the lane. I have also witnessed in icy conditions multiple times vehicles loosing steering and braking control going down the hill on stonecliffe in the morning while kids were waiting for the morning bus pickup at Thomas Lane and Stonecliffe Drive running up onto the curb where the kids had to scramble to move out of harms way. Who needs to go faster than 20MPH in the association to get from Cliff Road or Covington Lane to their driveway? No ONE! I recommend that you attend the: Informational Meeting 7:30pm, Monday January 7th, 2019 to discuss and take public input on the proposed project location 3830 Pilot Knob Road, Eagan, MN 55122 on the 2nd Floor Eagan Room. 7 5 And The scheduled Public Hearing at the Eagan Municipal Center 3830 Pilot Knob Road, Eagan, MN 55122on Tuesday, January 15th, 2019 at 6:30pm. To VOICE YOUR OPINION on speeds within the association that should be common sense when keeping our kids, pets, backing out of driveways safely and property safe is a major concern. Regards, Rick Goetz Sent from my iPad P.S. as the City letter indicates: If you have any comments or questions, or are unable to attend the informational meeting, please feel free to contact me (Aaron) directly at 651-675-5635 or at anelson@cityofeagan.com Information will be posted at www.cityofeagan.com/constructionprojects throughout the project. That link also includes a short video titled They’re Fixing My Street that describes the typical construction process anticipated with this type of improvement. Per, Aaron Nelson, P.E. Assistant City Engineer Residential Speed and it’s relationship to pedestrian (kids) accidents and deaths. http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.417.5881&rep=rep1&type=pdf https://nacto.org/publication/urban-street-design-guide/design-controls/design-speed/ http://www.ncsl.org/research/transportation/transportation-review-speed-limits.aspx#Lowering https://www.nnw.org/publication/putting-brakes-unsafe-motorists https://www.nhtsa.gov/DOT/NHTSA/Communication%20%26%20Consumer%20Information/T raffic%20Tech%20Publications/Associated%20Files/Traffic_Tech_316.pdf https://one.nhtsa.gov/people/injury/drowsy_driving1/speed_volII_finding/SpeedVolumeIIFindin gsFinal.pdf 8 6 http://guide.saferoutesinfo.org/enforcement/neighborhood_speed_watch_program.cfm https://safety.fhwa.dot.gov/speedmgt/ref_mats/fhwasa1304/resources/Pilot%20Test%20of%20H eed%20the%20Speed.pdf https://safety.fhwa.dot.gov/speedmgt/ref_mats/fhwasa1304/resources/Speed%20Enforcement%2 0Program%20Guidelines.pdf https://www.bottlingerlaw.com/blog/dangers-of-speeding-in-a-residential-neighborhood/ Rick Sent from my iPhone mime-attachment> 9 1 Cheryl Stevenson From:Vsu Subramanian <subr0021@gmail.com> Sent:Saturday, January 12, 2019 4:50 PM To:Mike Maguire Cc:Paul Bakken; Cyndee Fields; Gary Hansen; Meg Tilley; todo@usfamily.net Subject:Speed Limit at Summit Pass, Eagan Attachments:Summit Pass.png Mr.Mayor and Eagan City Council Members, My family & I live on Summit Pass, Eagan. Summit Pass is a small street of about 0.2 miles long. It starts at higher elevation on the North end and descends down at the South end where it meets Stonecliffe dr. Please see attached picture. We recently learnt that the city might be changing the speed limit of the street from 25 miles/hour to 30 miles/hour. I strongly urge you to reconsider and leave the speed limit at 25 miles/hour ‐ as it has been for over 15 years. There are several reasons for my request : 1. There are many residents on summit pass with small children, including my own . Our kids play on the driveways most of the year. 2. There is also a school bus stop at the north end of the street, where lots of kids wait for the bus in the morning and get dropped off in the evening. 3. The street being such a short distance and a steep decline from the north end to the south end, it is very easy for vehicles to accelerate & get up to a high speed. The curve of the street makes it hard to see down the decline (or the incline if the vehicle comes from the south end) and react to any people or obstacles on the street. Summit Pass is unique due to its short distance and rapid change in elevation. For the safety of the pedestrians on and around the street , I request you to leave the speed limit of the street at 25 miles/hour. I have spoken to many residents of summit pass & they all concur. I am not able to attend the city council meeting on Tuesday, January 15th, as I am traveling that day. Please consider this as my request in lieu of being there in person. Thank you for your kind attention to this matter. Sincerely, Venkatesan Subramanian 4638 Summit Pass 1 Cheryl Stevenson From:Parham Alaei <alaei001@umn.edu> Sent:Sunday, January 13, 2019 7:41 PM To:Mike Maguire; Paul Bakken; Cyndee Fields; Gary Hansen; Meg Tilley Subject:Summit Pass Speel Limit Dear Mayor and members of Eagan City Council, I will not be able to attend the upcoming council meeting discussing rehabilitation of the streets in Stonecliffe neighborhood but wanted to share with you my objection to raising the Summit Pass speed limit to 30 MPH. When in mid 2000s, my neighbors and I raised the issue of speeding cars, the city agreed to decrease the speed limit to 25 MPH upon much discussion. At that time, we had small children and feared for their safety while playing outside or going to and from the bus stop. My children have now grown, and I do not have those specific concerns, but there are other families with small children who have moved here and to the surrounding streets. So, I now think not only Summit Pass speed limit should be maintained at 25 MPH, but the entire neighborhood’s speed limit should also be reduced. I do encounter cars driving at unsafe speeds and sometimes tailgaiting me for going the speed limit. The fact of the matter is that many people drive 5‐10 miles above the posted speed limit, and adding that to the distracted driving habits which we did not encounter in the 2000s, causes unsafe conditions for children, people walking their dogs, cars backing out of driveways, etc. So I strongly urge you to re‐consider this and consider lowering speed limit for all the residential streets in the neighborhood. Thank You, Parham Alaei 4626 Summit Pass From:Sue Huang To:Mike Maguire; Paul Bakken; Cyndee Fields; Gary Hansen; Meg Tilley Subject:Summit Pass Speed Limit 25 mph Date:Tuesday, January 15, 2019 1:25:10 PM Dear Eagan Mayor and City Council members, We are Henry, Yunny, Rheya and Sue, lives in 4649 Summit Pass. Due to Yunny's school program, we cannot attend tonight's meeting to support on site, but we are with other Summit Pass residents to want to you can really consider our request to keep our living area much safer and quieter, and do not raise the speed limit. Thanks, Henry, Yunny, Rheya and Sue Huang Agenda Information Memo January 15, 2019 Eagan City Council Meeting PUBLIC HEARING C. Project 1317, Gardenwood Ponds 4th Street Improvements Action To Be Considered: Close the public hearing and approve Project 1317 (Gardenwood Ponds 4th - Street Improvements) as presented, and authorize the preparation of detailed plans and specifications. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Gardenwood Ponds 4th, residential streets, in eastern Eagan located south of Wescott Road and east of Lexington Avenue.  A structural mill and overlay of these streets is programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  On December 18, 2018, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 15, 2019.  An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 27 properties to be assessed under this improvement, one resident representing one property attended the meeting.  All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHC-1 Feasibility Report PHC-2 Neighborhood Meeting Minutes a AGA Report for Gardenwood Ponds 4th Neighborhood Street Revitalization City Project No. 1317 December 18, 2018 •' + EAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Gardenwood Ponds 4th Street Revitalization City Project No.: 1317 Attached is the feasibility report for the Gardenwood Ponds 4th Street Revitalization, City Project No. 1317. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: rv� partment of Public Works Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: : g Reg. No. 45795 Date: Finan partment Date: TABLE OF CONTENTS ExecutiveSummary ..................................................................................................... 1 Introduction/History ......................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................7 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................7 RevenueSource...........................................................................................................5 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Gardenwood Ponds 4t" Project # 1317 Street Area 5,619 Sq. Yds. Street Length l 1,668 Feet j Streets Included Bald Lake Court Big Timber Trail Constructed 1999 Reconstructed - i Crack Sealed - Seal Coated 2003, 2009 Absolute Location NE % of Section 23 Township 27, Range 23 I Relative Location South of Wescott Road East of Lexington Avenue Project Details • Roadway Overlay (edge mill & 1-1/2" overlay) PCI Rating Recommended 44/100 Mill & Overlay w/ Signage $ 71,200 JJ� $ 35,640 Overlay Replacement of damaged curb & gutter Improvement $ 40,300 Curb Removal 17% Adjustment/Replacement of: Scope o Sanitary/Storm sewer 35,640 (30.99) $ 79,660 (69.1%) o Utility castings o Watergate valves I o Street signage Residential Lots 27 • Utility Improvements j Cost Estimate/ Revenue Gardenwood Ponds 41h 1 Property City Mill & Overlay w/ Signage $ 71,200 JJ� $ 35,640 $ 35,560 Repair Existing Concrete Curb & Gutter $ 40,300 I i $ 40,300 d Utility Improvements $ 3,800 i - $ 3,800 Total $ 115,300$ 35,640 (30.99) $ 79,660 (69.1%) Gardenwood Ponds 41h 1 Dec. 18, 2018 Neighborhood Street Revitalization Gardenwood Ponds 4th Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,668 feet of residential streets in the Gardenwood Ponds 4th neighborhood in Eastern Eagan has been identified for 2019 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. Gardenwood Ponds 4th 2 To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide an overlay (edge mill and overlay) for approximately 1,668 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the NE 4, Section 23, lying South of Wescott Road, East of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim j The 2018 PCI rankings for the street segments have a weighted average pavement condition rating of 44, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Gardenwood Ponds 4th 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section forth is roadway consists of 3.5" bituminous pavement supported by 9" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-i3' wide) to accommodate a 1i4 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalied, or settled. It is estimated that All)- approximately 17% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment -- (45 days for seed), adjacent property owners - r _ are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement—Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of catch basin structures that require new HDPE adjusting rings due to deterioration. These improvements will be financed through the Combined Utility Fund. Gardenwood Ponds 4th 4 Al 7 1 rt- f' Sidewalk/Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. The only pedestrian facility in the area is a trail along Northview Park Road that crosses Big Timber Trail. All pedestrian ramps were recently upgraded to current standards, so no improvements are proposed. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Stormwater and Water Quality Improvements — Two stormwater/ water quality pond improvement projects (Alum applications to ponds JP -20.1 and JP -20.3) in this area have been identified in the 2019-2023 CIP, and are proposed for implementation in 2019. Timing will be determined based on the scope of the improvements, required permits and public comment periods, and the desirable time of year to construct the improvements. These improvements Gardenwood Ponds 4th 5 will be performed through separate contract. Because this work will not be assessed, but will be financed through the City's existing Storm Water Utility Fund 1126 — Storm Drainage System Renewal and Replacement, preliminary cost estimates are not included in this report. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available along Northview Park Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 — 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Gardenwood Ponds 4th 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Gardenwood Ponds 4"' Mill& Overlay........................................................................ $ 71,200 Repair Existing Concrete Curb & Gutter ................................ $ 40,300 Utility Improvements............................................................. 3,80 Total........................................................................... $ 115,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements 100% Residential Lots — All residential lots (27 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,320/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 3,336' Residential Frontage/ 3,336' Total Frontage =100% o $71,200 (Mill & Overlay Costs) x 50% x 100% = $35,600 (Total R-1 Assessment) o $35,600/27 lots= $1,318.52, rounded to $1,320/ single-family lot Assessment Financine 4otions The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential Gardenwood Ponds 4th 7 lot assessment of $1,320 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal /Year Interest / Year Cost / Year 1st Year $264 $69 $333 5th Year $264$2 -- $12 76 I — .— Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $75,860. The Combined Utility Fund will finance the estimated $3,800 utility improvements. Gardenwood Ponds 4th 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 71,200 $ 35,640 $ 35,560 Repair Existing Curb & Gutter $ 40,300 - $ 40,300 Utility Improvements $ 3,800 - $ 3,800 Totals $ 115,300 $ 35,640 $ 79,660 The Major Street Fund will finance the estimated street related project deficit of $75,860. The Combined Utility Fund will finance the estimated $3,800 utility improvements. Gardenwood Ponds 4th 8 Proiect Schedule uraer Nuoiic Hearing .................................................. Informational Meeting ................................................ PublicHearing............................................................. Approve Plans and Specifications ............................... BidDate....................................................................... AwardContract........................................................... Start Construction........................................................ ProjectCompletion...................................................... FinalCost Report .......................................................... Final Assessment Hearing ............................................ First Payment Due with Property Tax Statement........ .............................. Dec. 18, 2018 ................................. Jan. 7, 2019 ............................... Jan. 15, 2019 ...............................Feb. 19, 2019 .......................... March 28, 2019 ............................... April 2, 2019 ............................... May 1, 2019 .............................. August, 2019 .. ......................September, 2019 ................................... Fall, 2019 ............................ May 15, 2020 Gardenwood Ponds 41n 9 Appendix A Preliminary Cost Estimate City Project 1317 Gardenwood Ponds 4th item No. Item J Unit I Unit Price Est Qty I Estimated Cost Part I - Bituminous Street Overlay 21D4.501 Remove Concrete Curb and Gutter 2021.501 Mobilization LS $ 6,000.00 1 $ 6,000.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' width) SY $ 1.30 2180 $ 2,834,00 2232.501 Mill Bituminous Pavement- Full Width (1-1/4" Depth) SY $ 2.00 450 $ 900.00 2357.502 Bituminous Material for Tack Coat GAL $ 2.75 370 $ 1,017.50 2360.501 SP WEA3408 Wearing Course Mixture (Overlay) TON $ 52.00 530 $ 27,560.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 8 $ 800.00 2504.602 Adjust Gate Valve Box EA $ 250.00 1 $ 250.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 7D0.00 10 $ 7,000.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 250.00 4 $ 1,000.00 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace Ls $ 765.00 1 $ 765.00 Subtotal $ 52,126.50 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 2,606.33 $ 54,732.83 $ 16,419.85 $ 71,152.67 Item No. I Item Unit i Unit Price I Est Qty I Estimated Cost Part II - Repair Existing Curb & Gutter 21D4.501 Remove Concrete Curb and Gutter LF $ 10.00 650 $ 6,500.00 2104.505 Remove Concrete Driveway/Valley Gutter SY $ 14.00 10 $ 140.00 2211.501 Aggregate Base, CI.5 (100% Crushed) TON $ 25.00 15 $ 375.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 20 $ 2,000.00 2504.602 Irrigation Repair EA $ 160.00 10 $ 1,600.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 550.00 5 $ 2,750.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 23.00 5 $ 115.01) 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 650 $ 14,950.00 2540.602 Repair Underground Electric Fence EA $ 85.00 5 $ 425.00 2540.602 Repair Landscaping EA $ 200.00 2 $ 400.00 2572.503 Application of Water for Turf Establishment GAL $ 0.15 5850 $ 877.50 2575.550 Boulevard Topsoil Borrow -Mn DOT 3877-2F CY $ 80.00 15 $ 1,200.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 130 $ 975.00 Subtotal $ 32,307.50 5% Contingency $ 1,615.38 Subtotal $ 33,922.88 30% Indirect Costs $ 30,176.86 Part II - Repair Existing Curb & Gutter $ 44,099.74 Part 1- Bituminous Street Overlay $ 71,152.67 Part II - Repair Existing Curb & Gutter $ 44,099.74 Project 1317 Total Cost $ 115,252.41 Gardenwood Ponds 4th 10 Appendix B Preliminary Assessment Roll City Project #1317 Gardenwood Ponds 4th Total R-1 Lots 27 $ 35,640 Assessable Frontage 3,336 100% Non -Assessable Frontage 0% Total Frontage 3,336 100% Gardenwood Ponds 4th 11 Big Timber Trl R-1 Residential P.I.N. Lot Equivalent 4 of Lots Unit Assessment Total 3877 Big Tim berTrl 102880302080 1 1 $ 1,320 $ 1,320 3873 Big Timber Trl 102880302070 Z 1 $ 1,320 $ 1,320 3869 Big Timber Tri 102880302060 1 1 $ 11320 $ 1,320 3865 Big Timber Trl 102880302050 1 1 $ 1,320 $ 1,320 3861 Big Timber Trl 102880302040 1 1 $ 1,320 $ 1,320 3860 Big Timber TO 102880301160 1 1 $ 1,320 $ 1,320 3856 Big Timber Tri 102880301170 1 1 $ 1,320 $ 1,320 3857BigTimberTrl 102880302030 1 1 $ 1,320 $ 1,320 3852 Big Timber TO 102880301180 1 1 $ 1,320 $ 1,320 3853 Big Timber Trl 102880302020 1 1 $ 1,320 $ 1,320 3848 Big Tim berTrl 102880301190 1 1 $ 1,320 $ 1,320 3849 Big Timber Trl 102880302010 1 1 $ 1,320 $ 1,320 825 Bald Lake Ct Subtotal 12 12 $ 1,320 $ 15,840 Total R-1 Lots 27 $ 35,640 Assessable Frontage 3,336 100% Non -Assessable Frontage 0% Total Frontage 3,336 100% Gardenwood Ponds 4th 11 Bald Lake Ct Residential P.I.N. Lot Equivalent #ofR-1 L Lots is Unit Assessment Total 862 Bald Lake Ct 102880301010 1 1 $ 1,320 $ 1,320 858 Bald Lake Ct 102880301020 1 1 $ 1,320 $ 1,320 854 Bald Lake Ct 102880301030 1 1 $ 1,320 $ 1,320 850 Bald Lake Ct 102880301040 1 1 $ 1,320 $ 1,320 846 Bald Lake Ct 102880301050 1 1 5 1,320 $ 1,320 837 Bald Lake Ct 102880301150 1 1 $ 1,320 $ 1,320 842 Bald Lake Ct 102880301060 1 1 $ 1,320 $ 1,320 838 Bald Lake Ct 102880301070 1 1 $ 1,320 $ 1,320 834 Bald Lake Ct 102880301080 1 1 $ 1,320 $ 1,320 830 Bald Lake Ct 102880301090 1 1 $ 1,320 $ 1,320 826 Bald Lake Ct 102880301100 1 1 $ 1,320 $ 1,320 822 Bald Lake Ct 102880301110 1 1 $ 1,320 $ 1,320 825 Bald Lake Ct 102880301120 Z 1 $ 1,320 $ 1,320 829 Bald Lake Ct 102880301130 1 1 $ 1,320 $ 1,320 833 Bald Lake Ct 102880301140 1 1 $ 1,320 $ 1,320 Subtotal 15 15 $ 19,800 Total R-1 Lots 27 $ 35,640 Assessable Frontage 3,336 100% Non -Assessable Frontage 0% Total Frontage 3,336 100% Gardenwood Ponds 4th 11 /-pF E,q� 2019 Street Revitalization - Project 1317 Gardenwood Ponds 4th Addition ..«��. r...,uacRa�ruorvurtw¢naneemQwroJeaRluulB Si4MIMPM"MN911317- 6vdw"ad Pmde 401317 Lmtin.mxd Date: 12/1712016 FIG 1 OF e =A� 2019 Street Revitalization - Project 1317 Gardenwood Ponds 4th Addition --. �ds►ai 38��'. �� ' 3gSti $'�9 ag. st @! + t3g60 838 �y8.. lop' $ P3�88 3873 `b � 3 9�� T7 r �ti ,�• 744 ss� Project Area Legend Assesable Project Area r ,� ��■ 2019 Street Improvement D=e=nt Path: LIUSERSVPUBMRKS%Engh oeringUlrojects=ig Street ImprovementM1317-Gwdetnvood Ponds 4th11317.m1ad Date: 12/12/2018 FIG 2 °F Eq0 2019 Street Revitalization - Project 1317 Z Gardenwood Ponds 4th Addition P O 11 e1.: Typical Street Sections n 50'0' ROW Big Timber 32' F -F Bald Lake Court 28' F -F 9.25' EDGE MILL 61-B' wide (TYPy. Furl Width Mill Cul -De -Sae PAVEMENT SECTION 3.5" BASE COURSE 9" CLASS 5 AGG BASE COMPACTED SUBGRADE EXIST. TYPICAL SECTION GARDENWOOD PONDS 4TH 50'-60' ROW Blg Timber 32' F -F Bald Lake Court 28' F -F 1.5" TYPE 2360 BITUMINOUS OVERLAY MOUNTABLE CONCRETE CURB AND GUTTER MOUNTABLE CONCRETE BITUMINOUS TACK COAT CURB AND GUTTER 3.5" BITUMINOUS SURFACE 9" CLASS 5 AGG BASE COMPACTED SUBGRADE PROPOSED TYPICAL SECTION GARDENWOOD PONDS 4TH Dowment Peth: L:IUSERSIPUBWORKSIEngineeringlPro eetsvoil3 Street IrnprorementMi317 - Gerdenwood Ponds 4th193?7 FIg 3.mxd Date: 12/12/2018 FIG 3 Gardenwood Ponds 4th Addition Oak Pond Hills 1st & 2nd Additions Majestic Oaks 1st – 3rd Additions Neighborhood Street Revitalization City Project No’s. 1317, 1318, & 1319 Informational Meeting – 5:30 P.M. Monday, Jan. 7, 2019 Eagan Room Attendance This meeting combined 4 project areas (1317, 1318, 1319, and 1320) Aaron Nelson, Assistant City Engineer, and 5 residents representing 4 single family homes were in attendance (see attached sign-in sheet). Nobody from the Southern Lakes West neighborhood (1320) attended. Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments Because the meeting had residents from 3 neighborhoods in attendance, much of the discussion was about general project and assessment related questions. Any project specific questions are noted below. STREET CONDITION 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. Will cracks appear through the new asphalt? Since the majority of the asphalt is being left in place, it is expected that some of the cracks will reflect through the new asphalt, however the structural integrity of the street will remain. Any cracks will be addressed with routine maintenance and filled as necessary. 3. (Resident from Proj. 1317) Concerns were stated that Eagan’s Pavement Management Program differs from some recommendations cited in a publication authored by the Local Road Research Board and Mn/DOT (SYSTEMS PRESERVATION GUIDE – A planning Process for Local Government Management of Transportation Networks, Final Report 2016-34A, dated Nov. 2016). The question from the resident was “why isn’t Eagan following those recommendations”? Nelson stated that Mn/DOT and the LRRB publish dozens of publications annually, and he couldn’t comment on their recommendations, or any differences from Eagan’s program, without first reviewing that document. However, Nelson said he’d review it and share the information in the meeting minutes. The document was developed by Mn/DOT staff, representatives from 5 Minnesota Counties across the state, and engineering consultants, to provide guidance for Counties that do not have an established pavement management program to determine the appropriate maintenance technique to perform at the correct time, to cost effectively maintain their County roadway system. The maintenance techniques described in Systems Preservation Guide are the same techniques that Eagan utilizes (crack sealing, seal coating, micro- surfacing, overlays, resurfacing, reclamation, reconstruct, etc.) to maintain its system. However, because a County roadway network differs from a City roadway network (size of vehicles, higher traffic speeds and volumes, etc.), some of the maintenance techniques Eagan uses are slightly modified to fit Eagan’s needs. 4. (Project 1318) Oak Pond Road currently has “tenting” in the existing asphalt that occurs primarily in the winter. Will this overlay eliminate or make the tenting less significant? Tenting is usually most apparent in the winter when the streets and base material are frozen and moisture gets into the cracks in the pavement. The overlay will seal the road surface and reduce moisture intrusion. Any cracks that reflect through the new layer of asphalt will be sealed a couple years after the overlay, and that should help control moisture issues. An Engineering Technician will review the existing conditions to see if any further maintenance should be performed to address the concern. CURB CONDITION 5. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function properly, then the curb will likely be repaired. DRAINAGE 6. (Proj. 1317) The curb and pavement at the end of Bald Lake Court holds a lot of water. Can it be directed to the storm sewer catch basin on the SW side of the cul-de-sac? A technician will review the area to see what’s causing the standing water. If it’s a settlement, new curb will be poured and should improve the situation. If it’s just really flat, options will be really limited without raising the whole cul-de-sac, which may be outside the scope of the improvements. Staff reviewed the area the following area and determined the whole cul-de-sac is really flat, and water can’t make it around the curb line to the catch basin. Options are being investigated to see if the grade can be increased, or an additional catch basin added to pick up that water. 7. (Proj. 1318) Drainage is having a difficult time making it through the intersection of Oak Pond Road and Oak Pond Circle. Can that be improved? A technician will review the intersection to determine the cause of the slow drainage. It might need to be re-graded, or a new valley gutter installed. It will be addressed with the design phase. CONSTRUCTION/PHASING 8. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 9. How long will the construction last? How will it be phased? The contractor will have flexibility to determine how they phase each area, and construction is anticipated to begin as soon as early May (weather dependent), and needs to be complete by late June or early July. The size and scope of the improvements in this neighborhood will likely result in approximately a 3-4 week construction timeframe for each of the neighborhoods. The City will mail more detailed construction specific information as construction nears. ASSESSMENTS 10. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the utility improvements, is paid 100% by the city. The property owner’s portion is split evenly among all lots in the neighborhood. 11. Why are the residents being assessed? Every city finances road rehabilitation differently. Some communities assess 100% of the costs to those that live in the neighborhood and benefit most from the streets, where others don’t assess anything and fund the improvements entirely through property taxes. Eagan has had a consistent policy throughout its pavement management program history, where the City finances the majority of the costs through property taxes, and a portion of the costs is assessed to everyone that lives in the neighborhood. Most cities in the metro area assess a portion of the costs. 12. (Resident from Proj. 1317) General question about Eagan’s assessment policy. Why is only 10% (average) assessed on larger roadways, compared to 30-35% in residential neighborhoods? Eagan’s assessment policy includes assessments for residential properties if they have “front yard frontage” onto a road being improved, so almost every residential property in the neighborhood is assessed with an overlay project. On larger roadways (collector and arterial roads), much of the road frontage is with rear yards of residential properties, therefore, those properties are not assessed. Those roadways typically have a lot of unassessable frontage, so the city pays a higher percentage of the cost in those circumstances. 13. (Proj. 1318) There is city property that fronts Oak Pond Road. Does the City pay for its frontage, or is it being assessed? The city pays 100% of the costs for city property frontage. UTILITIES 14. Are any private utility companies planning to upgrade their lines along with the street improvements (gas, phone, electric, cable, etc.)? Every January city staff holds a meeting with representatives of all the utility companies to show them what projects we know are going to occur, and several that will likely occur. They review their utilities to see if any upgrades are needed at the same time. If they need to replace lines, they can coordinate improvements, but historically they haven’t replaced facilities with overlay projects. PRIVATE STREETS (Proj. 1318) 6 homes have driveways on the private street at the end of Majestic Oaks Pl. Will the city be working on any private streets? Will the City plow the private street? Why are those homeowners paying the same assessment as everyone else, and also be responsible to maintain their own street too? Work is limited to only the public streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28’-32’ wide with curb & gutter), they are located within dedicated public rights-of-way (50’-60’ wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). The private street was constructed below city standards, so the City would not take over ownership and/or maintenance of the private street. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on the network of public streets to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. The meeting adjourned at 6:35 p.m. Agenda Information Memo January 15, 2019 Eagan City Council Meeting PUBLIC HEARING D. Project 1318, Oak Pond Hills 1st & 2nd Street Improvements Action To Be Considered: Close the public hearing and approve Project 1318 (Oak Pond Hills 1st & 2nd - Street Improvements) as presented, and authorize the preparation of detailed plans and specifications. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Oak Pond Hills 1st & 2nd, residential streets, in south-eastern Eagan located north of Cliff Road and west of Dodd Road.  A structural mill and overlay of these streets is programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  On December 18, 2018, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 15, 2019.  An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 13 properties to be assessed under this improvement, 2 residents representing 2 properties attended the meeting.  All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHD-1 Feasibility Report PHD-2 Neighborhood Meeting Minutes AT PWA • a 1 I r l r�rr • aa� I EAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Oak Pond Hills 11 & 2nd Street Revitalization City Project No.: 1318 Attached is the feasibility report for the Oak Pond Hills IS, & 2nd Street Revitalization, City Project No. 1318. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: 6� partment of Public Works Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. - �L, 4 &, , Aaron Nelson Date: k tt3 Reg. No. 45705 Date: Finanlapartment Date. / v r TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History......................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments AssessmentFinancing Options.....................................................................................7 RevenueSource.......................................................................................................... .8 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background i Project Name Oak Pond Hills 151 & 2nd Project # 1318 Street Area 4,703 Sq. Yds. Street Length 1,567 Feet I Constructed 1978, 1998 Oak Pond Circle Reconstructed - Streets Included Oak Pond Road Crack Sealed _ Seal Coated I 2005, 2012 Absolute Location SE % of Section 26 Relative location North of Cliff Road Township 27, Range 23 West of Dodd Road Scope Project Details • Roadway overlay(edge mill &1-1/2" overlay) • Replacement of damaged curb & gui • Adjustment/Replacement of: o Sanitary/Storm sewer o Utility castings o Watergate valves o Street signage • Utility Improvements PCI Rating ( 49/100 Recommended Improvement Over Curb Removal 8% Residential Lots i 13 Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 66,500 $ 30,095 $ 36,405 Repair Existing Concrete Curb & Gutter $ 14,500 $ 14,500 Utility Improvements $ 3,800 - $ 3,800 Total $ 84,800 $ 30,095 (35.5%) $ 54,705 (64.5%) Oak Pond Hills 1St & 2nd 1 Dec. 18, 2018 Neighborhood Street Revitalization Oak Pond Hills 11t & 2nd Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,567 feet of residential streets in the Oak Pond Hills 1St & 2nd neighborhood in south- eastern Eagan has been identified for 2019 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1978 and reconstructed 1998. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2005 and 2012. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. Oak Pond Hills 1St & 2nd 2 To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide an overlay (edge mill and overlay) for approximately 1,567 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SE %, Section 26, lying North of Cliff Road, West of Dodd Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: L_PCI I Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2018 PCI rankings for the street segments have a weighted average pavement condition rating of 49, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Oak Pond Hills 11t & 2nd 3 Proposed improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3-1/2" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1'/: -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. M 4 Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 8% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of catch basin structures that require new HDPE adjusting rings due to deterioration. These inprovements will be financed through the Combined Utility Fund. Oak Pond Hills 11t & 2"d 4 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The only street light in the project area (maintained by Dakota Electric Association) is at the intersection of Cliff Road and Oak Park Road, and it is in good condition. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 feet wide, have low traffic volumes, limited access points. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the Intent of the complete streets guidelines. Oak Pond Hills 1st & 2"d 5 Easement Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a right-of-way permit from Dakota County will be required to perform the work within the Cliff Road right-of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 — 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 309-16, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Oak Pond Hills 11t & 2"d Mill & Overlay ................................................ $ 66,500 ........................ Repair Existing Concrete Curb & Gutter... ............................. $14,500 Utility Improvements............................................................. 3,800 Total........................................................................... $ 84,800 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Oak Pond Hills 11 & 2nd 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter 100% Utility Improvements - 100% Residential Lots —All residential lots (13 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $2,315/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 2,837' Residential Frontage/ 3,134' Total Frontage= 90.5% o $66,500 (Mill & Overlay Costs) x 50% x 90.5% = $30,091 (Total R-1 Assessment) o $30,091 / 13 lots = $2,314.69, rounded to $2,315 / single-family lot The remaining frontage within the project area (272' or 8.7%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $2,315 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal /Year I Interest/ Year Cost /Year 1st Year I $463 F$ 12 —2 $585 Stn Year$463 $21 $484 Bonds may be issued to finance the improvements. Oak Pond Hills ill & 2nd 7 Revenue Source A summary of revenue sources is listed below: Project Cost j Property Assessment City Contribution Mill and Overlay (Including Signage) $ 66,500 $ 30,095 $ 36,405 Repair Existing Curb & Gutter $ 14,500 - $ 14,500 Utility Improvements $ 3,800 f - $ 3,800 Totals $ 84,800 $ 30,095 $ 54, 705 The Major Street Fund will finance the estimated street related project deficit of $50,905 The Combined Utility Fund will finance the estimated $3,800 utility improvements. Prosect Schedule Present Feasibility Report to City Council/ Order Public Hearing............................................................ . Dec. 18, 2018 .......................... Informational Meeting........................................................... • ........................... Jan. 7, 2019 PublicHearing ................................................... . ............................................ Jan. 15, 2019 Approve Plans and Specifications....................................................................Feb. 19, 2019 Bid Date ........................... Award Contract .............................................. Start Construction........................................................ Project Completion...................................................... Final Cost Report .......................................................... Final Assessment Hearing ............................................ First Payment Due with Property Tax Statement......... ................................. March 28, 2019 ......................................April 2, 2019 ..................................... May 1, 2019 .................................... August, 2019 ..............................September, 2019 ......................................... Fall, 2019 .................................. May 15, 2020 Oak Pond Hills 15Y & 2nd 8 Appendix A Preliminary Cost Estimate City Project 1318 Oak Pond Hills 1st & 2nd i Item No.7 Item Part I - Bituminous Street overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) 2232.501 Mill Bituminous Pavement - Full Width (1-1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA3408 Wearing Course Mixture (Overlay) 2360.501 SP WEA3408 Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Remove & Replace Frame & Ring Casting (27") 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay Unit Unit Price Qty i Estimated Cost LS $ 6,000.00 1 $ 6,000.00 SY $ 6.00 0 $ SY $ 1.30 2060 $ 2,678.00 SY $ 2.00 400 $ 800.00 GAL $ 2.75 310 $ 852.50 TON $ 52.00 440 $ 22,880.00 TON $ 100.00 8 $ 800.00 EA $ 250.00 2 $ 500.00 EA S 500.00 0 $ 140.00 EA $ 425.00 $ $ 0 EA $ 700.00 14 $ 9,800.00 EA $ 250.00 0 $ Aggregate Base, CI.5 (100% Crushed) EA $ 1,250.00 0 $ 125.00 LS $ 4,000.00 1 $ 4,000.00 LS $ 405.00 1 $ 405.00 $ 48,715.50 $ 2,435.78 $ S1,151.28 $ 15,345.38 $ 66,496.66 Item No. Item Unit Unit Price Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 0 $ 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 235 $ 2,350.00 2104.503 Remove Bituminous Trail Pavement SF $ 200 0 $ 2104.503 Remove Concrete Sidewalk (4") SF $ 2.50 0 $ 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 14.00 10 $ 140.00 2104.523 Salvage Casting EA $ 125.00 0 $ 2105.501 Common Excavation CY $ 35.00 0 $ 2211.501 Aggregate Base, CI.5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA2408 Wearing Course Mixture (Trail/Parking Lot Overlay) TON $ 80.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 100.00 5 $ 2504.602 Irrigation Repair EA $ 160.00 2 $ 500.00 2506.521 Install Casting EA $ 550.00 0 $ 320.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 550.00 5 $ 2,750.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 900.00 0 $ 2506.602 Remove & Replace CBMH Structure w/Cstg (4'Dia.) EA $ 5,20D.00 0 $ 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 3,000.00 0 $ 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3') EA $ 3,500.00 0 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 1,600.00 0 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 400.00 0 $ 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 0 $ 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 14.00 0 $ 2521.501 4" Concrete Sidewalk SF $ 6.00 0 $ Oak Pond Hills Ist & 2nd 9 2521.501 6" Concrete Bullnose SF $ 12.00 0 $ 2531.501 Concrete Curb & Gutter B612 LF $ 20.00 0 $ 2531.501 Concrete Curb and Gutter, 8618 LF $ 23.00 235 $ 5,405.00 2531.501 Concrete Curb and Gutter, 8624 LF $ 28.00 0 $ 2531.501 Concrete Curb and Gutter, D412 LF $ 20.00 0 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 23.00 $ 2531.507 Concrete Valley Gutter- High Early SY $ 75.00 10 $ 750.00 2531.507 8" Concrete Driveway Pavement- High Early SY $ 75.00 2531.507 Repair 8" Concrete Driveway Pavement- High Early SY $ 85.00 0 0 $ $ 2531.618 Truncated Dame Detectable Warning Paver (2x2) EA $ 80.00 0 $ 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 80.00 0 $ 2540.602 Repair Underground Electric Fence EA $ 85.00 2 $ 170.00 2540.602 Repair Landscaping EA $ 200.00 1 $ 2572.503 Application of Water for Turf Establishment GAL $ 0.15 1350 $ 200.00 2573.530 Storm Drain Inlet Protection EA $ 175.00 0 $ 202.50 2575.550 Boulevard Topsoil Borrow— MnDCT 3877-2F Cy $ 80.00 3 $ 240.00 2575.609 Seeding (Mn DOT 270 w/Type 5 Hydromulch) SY $ 7.50 30 $ 225.00 Subtotal $ 13,377.50 5% Contingency Subtotal $ 668.88 30% Indirect Costs $ 14,046.38$ 4,213.91 Part 11 - Repair Existing Curb & Gutter $ 18,260 29 Part I - Bituminous Street Overlay $ fi6,496.66 Part II - Repair Existing Curb & Gutter $ 18,260.29 Project 1318 Total Cost $ 84,756.95 Oak Pond Hills 1st & 2nd 10 Appendix B Preliminary Assessment Roll City Project # 1318 Oak Pond Hills 1st & 2nd R-1 Residential P.I.N. Oak Pond Road # Lots i Lot Equivalent I Unit Assessment Total 4590 Oak Pond Road 10 53600 02010 1 1 1 $ 2,315 4580 Oak Pond Road 10 57100 01010 1 1 $ 4575 Oak Pond Road 10 53600 010 10 1 1 $ 2,315 4565 Oak Pond Road 10 83565 010 10 1 1 1 $ 2,315 $ 2,315 4561 Oak Pond Road 10 83565 010 20 1 1 I 1 $ 2,315 $ 2,315 4570 Oak Pond Road 10 57100 010 20 1 I 1 $ 2,315 2,315 $ 2,315 4555 Oak Pond Road 10 77750 010 20 1 j 1 $ $ 2,315 4524 Oak Pond Road 10 53601020 20 1 1 $ 2,315 2,315 $ 2,315 4540 Oak Pond Road 10 5360102010 1 1 $ 2,315 $ 2,315 4545 Oak Pond Cir 10 77750 010 10 1 1 $ $ 2,315 4535 Oak Pond Cir 10 53601010 20 1 1 $ 2,315 2,315 $ 2,315 4529 Oak Pond Cir 10 53601 010 30 1 1 $ $ 2,315 4523 Oak Pond Or 10 53601010 40 1 1 $ 2,315 2,315 $ 2,315 $ 2,315 Subtotal I 13 $ 30,095 Total R-1 Lots 13 $ 30,095 Assessable Frontage 2,837 90.5% Non -Assessable Frontage 297 9.5% Total Frontage 3,134 100.036 Oak Pond Hills 1st & 2nd 11 ,yaP E.q� 2019 Street Revitalization - Project 1318 Q: Oak Pond Hills 1 st & 2nd Additions �+.n.��.��,-�.r�. �,wcnawunrv�nna�enpnaamywro �zais srpttlmprovemenk11316.Oak Pond Me 1a1i2n&1316 Loca6on.rmd Date: 12/12/2018 FIG 'I U% Esc 2019 Street Revitalization - Project sect 131 S p� da Oak Pond Hills 1st & 2nd Additions �Sacrsn4� Document Path; L.XMERSW iBMRKSMngineedngUProjerla=I g Street Improvementsh 318 - Oak Paid Mils 1s1 & 2nd11318.nvd Date: 12/12/2018 FIG 2 4° � 2019 Street Revitalization - Project 1318 Z Oak Pond Hills 1st & 2nd Additions o �eTypical Street Sections 60' ROW 28' F -F PAVEMENT SECTION L� 3-5' BASE COURSE 8618 CONCRETE 6" CLASS 5 AGG BASE CURB AND GUTTER COMPACTED SUBGRADE EXIST. TYPICAL SECTION OAK POND HILLS 1ST & 2ND _ -- — 60' Row 28' F -F 1.25" EDGE MILL STREETS 8'-8' wide (?`.'P•) \ FULL WILL CUL-DE-SAC ^� 1.5" TYPE 2360 BITUMINOUS OVERLAY 14J 8618 CONCRETE BITUMINOUS TACK COAT CURB AND GUTTER 3.5" BITUMINOUS SURFACE 6" CLASS 5 AGG BASE COMPACTED SUBGRADE PROPOSED TYPICAL SECTION OAK POND HILLS 1ST & 2ND Document Path: L:IUSERSWUBWORKS%EnglneeringY3rojects%2019 Street Urmprovements11318 - Oak Pond HII[a 1st & 2nd11318 Fig 3,mxd Date: 12/12/2018 FIG 3 Gardenwood Ponds 4th Addition Oak Pond Hills 1st & 2nd Additions Majestic Oaks 1st – 3rd Additions Neighborhood Street Revitalization City Project No’s. 1317, 1318, & 1319 Informational Meeting – 5:30 P.M. Monday, Jan. 7, 2019 Eagan Room Attendance This meeting combined 4 project areas (1317, 1318, 1319, and 1320) Aaron Nelson, Assistant City Engineer, and 5 residents representing 4 single family homes were in attendance (see attached sign-in sheet). Nobody from the Southern Lakes West neighborhood (1320) attended. Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments Because the meeting had residents from 3 neighborhoods in attendance, much of the discussion was about general project and assessment related questions. Any project specific questions are noted below. STREET CONDITION 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. Will cracks appear through the new asphalt? Since the majority of the asphalt is being left in place, it is expected that some of the cracks will reflect through the new asphalt, however the structural integrity of the street will remain. Any cracks will be addressed with routine maintenance and filled as necessary. 3. (Resident from Proj. 1317) Concerns were stated that Eagan’s Pavement Management Program differs from some recommendations cited in a publication authored by the Local Road Research Board and Mn/DOT (SYSTEMS PRESERVATION GUIDE – A planning Process for Local Government Management of Transportation Networks, Final Report 2016-34A, dated Nov. 2016). The question from the resident was “why isn’t Eagan following those recommendations”? Nelson stated that Mn/DOT and the LRRB publish dozens of publications annually, and he couldn’t comment on their recommendations, or any differences from Eagan’s program, without first reviewing that document. However, Nelson said he’d review it and share the information in the meeting minutes. The document was developed by Mn/DOT staff, representatives from 5 Minnesota Counties across the state, and engineering consultants, to provide guidance for Counties that do not have an established pavement management program to determine the appropriate maintenance technique to perform at the correct time, to cost effectively maintain their County roadway system. The maintenance techniques described in Systems Preservation Guide are the same techniques that Eagan utilizes (crack sealing, seal coating, micro- surfacing, overlays, resurfacing, reclamation, reconstruct, etc.) to maintain its system. However, because a County roadway network differs from a City roadway network (size of vehicles, higher traffic speeds and volumes, etc.), some of the maintenance techniques Eagan uses are slightly modified to fit Eagan’s needs. 4. (Project 1318) Oak Pond Road currently has “tenting” in the existing asphalt that occurs primarily in the winter. Will this overlay eliminate or make the tenting less significant? Tenting is usually most apparent in the winter when the streets and base material are frozen and moisture gets into the cracks in the pavement. The overlay will seal the road surface and reduce moisture intrusion. Any cracks that reflect through the new layer of asphalt will be sealed a couple years after the overlay, and that should help control moisture issues. An Engineering Technician will review the existing conditions to see if any further maintenance should be performed to address the concern. CURB CONDITION 5. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function properly, then the curb will likely be repaired. DRAINAGE 6. (Proj. 1317) The curb and pavement at the end of Bald Lake Court holds a lot of water. Can it be directed to the storm sewer catch basin on the SW side of the cul-de-sac? A technician will review the area to see what’s causing the standing water. If it’s a settlement, new curb will be poured and should improve the situation. If it’s just really flat, options will be really limited without raising the whole cul-de-sac, which may be outside the scope of the improvements. Staff reviewed the area the following area and determined the whole cul-de-sac is really flat, and water can’t make it around the curb line to the catch basin. Options are being investigated to see if the grade can be increased, or an additional catch basin added to pick up that water. 7. (Proj. 1318) Drainage is having a difficult time making it through the intersection of Oak Pond Road and Oak Pond Circle. Can that be improved? A technician will review the intersection to determine the cause of the slow drainage. It might need to be re-graded, or a new valley gutter installed. It will be addressed with the design phase. CONSTRUCTION/PHASING 8. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 9. How long will the construction last? How will it be phased? The contractor will have flexibility to determine how they phase each area, and construction is anticipated to begin as soon as early May (weather dependent), and needs to be complete by late June or early July. The size and scope of the improvements in this neighborhood will likely result in approximately a 3-4 week construction timeframe for each of the neighborhoods. The City will mail more detailed construction specific information as construction nears. ASSESSMENTS 10. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the utility improvements, is paid 100% by the city. The property owner’s portion is split evenly among all lots in the neighborhood. 11. Why are the residents being assessed? Every city finances road rehabilitation differently. Some communities assess 100% of the costs to those that live in the neighborhood and benefit most from the streets, where others don’t assess anything and fund the improvements entirely through property taxes. Eagan has had a consistent policy throughout its pavement management program history, where the City finances the majority of the costs through property taxes, and a portion of the costs is assessed to everyone that lives in the neighborhood. Most cities in the metro area assess a portion of the costs. 12. (Resident from Proj. 1317) General question about Eagan’s assessment policy. Why is only 10% (average) assessed on larger roadways, compared to 30-35% in residential neighborhoods? Eagan’s assessment policy includes assessments for residential properties if they have “front yard frontage” onto a road being improved, so almost every residential property in the neighborhood is assessed with an overlay project. On larger roadways (collector and arterial roads), much of the road frontage is with rear yards of residential properties, therefore, those properties are not assessed. Those roadways typically have a lot of unassessable frontage, so the city pays a higher percentage of the cost in those circumstances. 13. (Proj. 1318) There is city property that fronts Oak Pond Road. Does the City pay for its frontage, or is it being assessed? The city pays 100% of the costs for city property frontage. UTILITIES 14. Are any private utility companies planning to upgrade their lines along with the street improvements (gas, phone, electric, cable, etc.)? Every January city staff holds a meeting with representatives of all the utility companies to show them what projects we know are going to occur, and several that will likely occur. They review their utilities to see if any upgrades are needed at the same time. If they need to replace lines, they can coordinate improvements, but historically they haven’t replaced facilities with overlay projects. PRIVATE STREETS (Proj. 1318) 6 homes have driveways on the private street at the end of Majestic Oaks Pl. Will the city be working on any private streets? Will the City plow the private street? Why are those homeowners paying the same assessment as everyone else, and also be responsible to maintain their own street too? Work is limited to only the public streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28’-32’ wide with curb & gutter), they are located within dedicated public rights-of-way (50’-60’ wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). The private street was constructed below city standards, so the City would not take over ownership and/or maintenance of the private street. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on the network of public streets to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. The meeting adjourned at 6:35 p.m. S. D. Swazee Sr. 4524 OAK POND ROAD EAGAN, MN 55123-1988 PHONE (651) 456-5411 FAX (651) 456-5411 sdswazee@gmail.com January 15, 2019 VIA EMAIL Eagan City Council Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 Re: Street Maintenance Determination and Assessment Policies Dear Mayor Maguire and Council Members, Per City letter concerning upcoming street repairs dated December 27, 2018, and an informational meeting held January 7, 2019, I am writing to express two concerns. 1. Street Maintenance Determination. It is my understanding that determination of which streets in the City receive upkeep is based on the Pavement Management Program (PMP) as promulgated in a City Public Works Department directive last updated in 2000.1 As related in this document, it is also my understanding that the basic framework for monitoring and determining which streets are in need of repair is based principally on a timetable approach first established by the U.S. Army Corps of Engineers (USACE) in the early 1950’s2 and subsequently adopted by the Minnesota Department of Transportation (MnDOT). Important in this history is the idea these core timetable guidelines were developed for military facilities which received modest infrastructure investment before WWII and were supported going forward by the federal government’s ability to print money. Consequently, the core tenants of the City’s street maintenance and repair policy are nearly 70 years old and based on a very different economic model. The above circumstance would be of limited concern if there had not been advancements in paving technology or questions had not been raised about the economics of the original USACE methodology. Neither is the case. A review of advancements in paving technology as documented by the National Asphalt Pavement Association strongly suggests that since the 1950’s there has been near continuous improvement 1 Pavement Management Program, City of Eagan, Public Works Department, Street Maintenance Division, October 1997, Revised 2000. 2 Technical Manual 5-623, Pavement Management Program, U.S. Army Corps of Engineers, November 1982 Version. 2 taking place in this technology.3 Additionally, in November 2016, MnDOT, it’s Local Road Research Board (LLRB), and SRF Consulting Group, Inc., released a 321-page report4 which offers ideas on how communities can balance economic realities with the need to preserve local road infrastructure. Bottom line is my concern the City may be using a “that’s the way we have always done it ” approach to street management to the detriment of this community’s taxpayers. Consequently, literally millions in unneeded repairs could be taking place which do not fully recognize advancements in pavement technology or evolving economic modeling. 2. Street Assessment Disparity for Similarly Situated Individuals. Per the City of Eagan Capital Improvement Plan, 2019-2023,5 there are three basic categories of street surface improvement which will be taking place in the next five years: a. Surface/Sealcoat Maintenance. Residents and businesses on these thoroughfares will be assessed $0 of a $1,474,530 total projected budget or 0% of the total cost. b. Arterial and Collector Improvements. Residents and businesses on these thoroughfares will be assessed $1,183,537 of a $12,371,096 total projected budget or 10% of the total cost. c. Local Street Improvements. Residents and businesses on these thoroughfares will be assessed $4,131,457 of a $12,073,880 total projected budget or 34% of the total cost. Although in each case above, Eagan citizens draw equal value from a well maintained and efficient road network, some are being forced to contribute a proportionally higher amount to that outcome. In addition, by having categories of improvements whereby some are funded at 100% out of the Major Street Fund, and others are not, an arbitrary approach has been taken to the maintenance of City infrastructure and who pays for it. These disparities are of concern. Requested Action by City Council. In recognition of the need for efficient City operation I am not challenging the specifics of the determination by the City’s Public Works Department that Oak Pond Road should undergo maintenance in 2019. However, I am requesting that at some time in 2019 the Council set aside time for thoughtful consideration of the issues offered in this letter. I personally believe a review of City methodology for managing street repairs is needed, and street repairs should be paid in full from the Major Street Fund with the property mill rate adjusted accordingly. Thank you. Sincerely, Stephen D. Swazee Sr. 3 http://www.asphaltpavement.org/index.php?option=com_content&task=view&id=21&Itemid=41 , National Asphalt Pavement Association, accessed January 13, 2019 4 Systems Preservation Guide, A Planning Process for Local Government Management of Transportation Networks, Final Report 2016-34A, MnDOT, LLRB, SRF Consulting Group, Inc., November 2016 5 5-Year Capital Improvement Plan (CIP), 2019-2023, City of Eagan, May 2018 Agenda Information Memo January 15, 2019 Eagan City Council Meeting PUBLIC HEARING E. Project 1319, Majestic Oaks 1st – 3rd Street Improvements Action To Be Considered: Close the public hearing and approve Project 1319 (Majestic Oaks 1st – 3rd - Street Improvements) as presented, and authorize the preparation of detailed plans and specifications. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Majestic Oaks 1st – 3rd, residential streets, in south-eastern Eagan located north of Cliff Road and west of TH 3.  A structural mill and overlay of these streets is programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  On December 18, 2018, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 15, 2019.  An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 27 properties to be assessed under this improvement, 1 resident representing 1 property attended the meeting.  All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHE-1 Feasibility Report PHE-2 Neighborhood Meeting Minutes Report for Majestic Oaks 1st- 3rd Neighborhood Street Revitalization City Project No. 1319 December 18, 2018 "2, aa. map s EAGAN Report for Majestic Oaks 1st- 3rd Neighborhood Street Revitalization City Project No. 1319 December 18, 2018 "2, aa. map s EAGAN 4 To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Majestic Oaks 1 s�-3ro Street Revitalization City Project No.: 1319 Attached is the feasibility report for the Majestic Oaks 1 s -3"d Street Revitalization, City Project No. 1319. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. M.nx Aaron Nelson Date: i— Lq h Reg. No. 45795 Reviewed By: @qIVII '' � be'nartment of Public Works Date! �JZ /9 Z Reviewed By: 0�II,'111^1----'I\. - Finan ej Vepartment Date: f U 1 V 1, TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History ......................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................7 RevenueSource...........................................................................................................7 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Majestic Oaks 1St- 3rd Project # 1319 Street Area 4,245 Sq. Yds. I Street Length 1,187 Feet Streets Included Majestic Oaks Court Majestic Oaks Place Constructed 1996, 1999 i Reconstructed - Crack Sealed - Seal Coated 2003, 2009 Absolute Location f I SE'/ of Section 25 I Township 27, Range 23 Relative Location ' North of Cliff Road West of TH 3 Project Details • Roadway overlay (edge mill & 1-1/2" PCI Rating 50/100 overlay) Recommended Overlay • Replacement of damaged curb & gutter Improvement • Adjustment/Replacement of: Curb Removal 15% Scope o Sanitary/Storm sewer o Utility castings o Watergate valves o Street signage Residential Lots 27 • Utility Improvements Cost Estimate/ Revenue Majestic Oaks 1St— 3rd 1 Property City Mill & Overlay w/ Signage $ 55,800 $ 27,810 $ 27,990 Repair Existing Concrete Curb & Gutter $ 28,700 - $ 28,700 Utility Improvements $ 3,800 - $ 3,800 Total $ 88,300 $ 27,810 (31.5%) $ 60,490 (68.5%) Majestic Oaks 1St— 3rd 1 Dec. 18, 2018 Neighborhood Street Revitalization Majestic Oaks 1St — 3rd Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,187 feet of residential streets in the Majestic oaks 11 -3rd neighborhood in south eastern Eagan has been identified for 2019 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1996 and 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Majestic Oaks 1st 3rd project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide an overlay (edge mill and overlay) for approximately 1,187 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SE %, Section 25, lying North of Cliff Road, West of TH 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement S6-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0 - 35 Reconstruct/ Reclaim The 2018 PCI rankings for the street segments have a weighted average pavement condition rating of 50, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Majestic Oaks 1st -- 3rd 3 Proposed improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The s # existing bituminous surface will be milled adjacent to the existing curb and ' gutter (6'-8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing V street section, will provide a street section consistent with current City - standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of catch basins with deteriorated adjusting rings that require replacement. These improvements will be financed through the Combined Utility Fund. Majestic Oaks V— 3rd 4 R 1 � Y L s i } Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota - • ;afi Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Stormwater and Water Quality Improvements — One stormwater/ water quality pond improvement project in this area has been identified in the 2019-2023 CIP. Pond LP31.1, north of the project area, is scheduled for sediment removal. Timing will be determined based on the scope of the improvements, required permits and public comment periods, soil testing results, and the desirable time of year to construct the improvements. These improvements will either be performed in-house or through separate contract. Because this work will not be assessed, but will be financed through the City's existing Storm Water Utility Fund 1126 — Storm Drainage System Renewal and Replacement, preliminary cost estimates are not included in this report. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Majestic Oaks 15t — 3rd 5 The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 feet wide, have low traffic volumes, and only one access point. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 — 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Majestic Oaks 1St — 3^d Mill& Overlay........................................................................ $ 55,800 Repair Existing Concrete Curb & Gutter ................................ $ 28,700 Utility Improvements............................................................. S 3,800 Total........................................................................... $ 88,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Majestic Oaks 1St— 3rd 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots — All residential lots (27 single family homes) as shown on Figure 2, having driveway or private street (access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,030/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 2,374' Residential Frontage/ 2,374' Total Frontage= 100% o $55,800 (Mill & Overlay Costs) x 50% x 100% = $27,900 (Total R-1 Assessment) o $27,900/ 27 lots= $1,033.33, rounded to $1,030/ single-family lot Assessment Financing; Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2018 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,030 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year r 11t Year F$206 th 5 Year 1 $206 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: F----Interest /Year roost / Year ----- i -- $54 r$9 vr$215 Majestic Oaks 15t — 311 7 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 55,800 $ 27,810 $ 27,990 Repair Existing Curb & Gutter $ 28,700 - $ 28,700 Utility Improvements $ 3,800 - $ 3,800 Totals $ 88,300 $ 27,810 $ 60,490 Majestic Oaks 15t — 311 7 The Major Street Fund will finance the estimated street related project deficit of $56,690. The Combined Utility Fund will finance the estimated $3,800 utility improvements. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing....................................................................................... Dec. 18, 2018 Informational Meeting....................................................................................... Jan. 7, 2019 PublicHearing..................................................................................................Jan. 15, 2019 Approve Plans and Specifications....................................................................Feb. 19, 2019 BidDate........................................................................................................ March 28, 2019 AwardContract.................................................................................................April 2, 2019 Start Construction............................................................................................. May 1, 2019 Project Completion.......................................................................................... August, 2019 Final Cost Report ........................................................................................September, 2019 Final Assessment Hearing. ..................................................................................... Fall, 2019 First Payment Due with Property Tax Statement ........................................... May 15, 2020 Majestic Oaks 1St — 3rd 8 Appendix A Preliminary Cost Estimate City Project 1319 Majestic Oaks 1st - 3rd Item No. Item Part I - Bituminous Street Overlay 2021.501 Mobilization 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay Item No. Item Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2104.505 Remove Concrete Driveway /Valley Gutter 2211.501 Aggregate Base, Cl. S (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings 2531.501 Concrete Curb and Gutter, Surmountable 2531.507 Concrete Valley Gutter - High Early 2540.602 Repair Underground Electric Fence 2540.602 Repair Landscaping 2572.503 Application of Water for Turf Establishment 2575.550 Boulevard Topsoil Borrow-MnDOT3877-2F 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) Subtotal 591. Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Project 1319 Total Cost UnitI Unit Price Est I Estimated Cost LS $ 6,000.00 1 $ 6,000.00 SY $ 1.30 1745 $ 2,268.50 GAL $ 2.75 275 $ 756.25 TON $ 52.00 395 $ 20,540.00 TON $ 100.00 5 $ 500.00 EA $ 250.00 1 $ 250.00 EA $ 700.00 8 $ 5,600.00 EA $ 250.00 2 $ 500.00 LS $ 4,000.00 1 $ 4,000.00 LS $ 446.00 1 $ 446.00 $ 40,860.75 $ 2,043.04 $ 42,903.79 $ 12,871.14 $ 55,774.92 Unit I Unit Price EstEstimated Cost Qty I LF $ 10.00 445 $ 4,450.00 SY $ 14.00 13 $ 182.00 TON $ 25.00 5 $ 125.00 TON $ 100.00 15 $ 1,500.00 EA $ 160.00 5 5 800.00 EA $ 550.00 5 $ 2,750.00 LF $ 23.00 445 $ 10,235.00 SY $ 75.00 13 $ 975.00 EA $ 85.00 5 $ 425.00 EA $ 200.00 2 $ 400.00 GAL $ 0.15 3600 $ 540.00 CY $ 80.00 10 $ 800.00 SY $ 7.50 80 $ 600.00 $ 23,782.00 Majestic Oaks 15t - 3rd 9 $ 1,189.10 $ 24,971.10 $ 7,491.33 $ 32,462.43 $ $ 55,774.92 32,462.43 $ 88,237.35 Appendix B Preliminary Assessment Roll City Project #1319 Majestic Oaks 1st - 3rd Total R-1 Lots 27 $ 27,810 Assessable Frontage 2,374 100% Non -Assessable Frontage - 0% Total Frontage 2,374 100% Majestic Oaks 1st - 3rd 10 Majestic Oaks CT R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 550 Majestic Oaks CT 104710001010 1 1 $ 1,030 $ 1,030 546 Majestic Oaks CT 104710001020 1 1 $ 1,030 $ 1,030 542 Majestic Oaks CT 104710001030 1 1 $ 1,030 $ 1,030 538 Majestic Oaks CT 104710001040 1 1 $ 1,030 $ 1,030 555 Majestic Oaks CT 104710002010 1 1 $ 1,030 i $ 1,030 534 Majestic Oaks CT 104710001050 1 1 $ 1,030 $ 1,030 530 Majestic Oaks CT 104710001060 1 1 $ 1,030 $ 1,030 527 Majestic Oaks CT 104710001070 1 1 $ 1,030 $ 1,030 531 Majestic Oaks CT 104710001080 1 1 $ 1,030 $ 1,030 535 Majestic Oaks CT 104710001090 1 1 $ 1,030 $ 1,030 4537 Majestic Oaks PL Subtotal 10 10 $ 1,030 $ 10,300 Total R-1 Lots 27 $ 27,810 Assessable Frontage 2,374 100% Non -Assessable Frontage - 0% Total Frontage 2,374 100% Majestic Oaks 1st - 3rd 10 Majestic Oaks PL R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4565 Majestic Oaks PL 104710101010 1 1 $ 1,030 $ 1,030 4561 Majestic Oaks PL 104710101020 1 1 $ 1,030 $ 1,030 4557 Majestic Oaks PL 104710101030 1 1 $ 1,030 $ 1,030 4553 Majestic Oaks PL 104710101040 1 1 $ 1,030 $ 1,030 4548 Majestic Oaks PL 104710101170 1 1 $ 1,030 $ 1,030 4549 Majestic Oaks PL 104710101050 1 1 $ 1,030 $ 1,030 4544 Majestic Oaks PL 104710101160 1 1 $ 1,030 $ 1,030 4545 Majestic Oaks PL 104710101060 1 1 $ 1,030 $ 1,030 4540 Majestic Oaks PL 104710101150 1 1 $ 1,030 $ 1,030 4541 Majestic Oaks PL 104710101070 1 1 $ 1,030 $ 1,030 4537 Majestic Oaks PL 104710201010 1 1 $ 1,030 $ 1,030 4536 Majestic Oaks PL 104710101140 1 1 $ 1,030 $ 1,030 4533 Majestic Oaks PL 104710201020 1 1 $ 1,030 $ 1,030 4532 Majestic Oaks PL 104710101130 1 1 $ 1,030 $ 1,030 4529 Majestic Oaks PL 104710101100 1 1 $ 1,030 $ 1,030 j 4528 Majestic Oaks PL 104710101120 1 1 $ 1,030 $ 1,030 4525 Majestic Oaks PL 104710101110 1 1 $ 1,030 $ 1,030 Subtotal 17 17 $ 17,510 Total R-1 Lots 27 $ 27,810 Assessable Frontage 2,374 100% Non -Assessable Frontage - 0% Total Frontage 2,374 100% Majestic Oaks 1st - 3rd 10 2019 Street Revitalization Project 1319 c° G; 9 U �. . 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Laar 'tib �y ,~s f Document Path: L1USERS}PUBWORKSrHngineeringIProjects@019 Street ImprovemenW319-MajesEc Oaks 1st-3rd11319 LocaOun.msd 3mdC,1 Pond tea- .. r t t aywm IDadaPwrli I Luke -std+ Lila{ Lake Ito/r Lane Aam Parr i , Fitz •I r, Lake c: gVie �r— Made" (0r_uer Date: 12/12/2018 FIG 1 0rr",-�k Project 1319 2019 Street Revitalization Majestic Oaks 1st - 3rd Additions LL CLIFF AD Document Path: L:%USERSXPUSMRKS1EngineeringIProjects%2019 Street Improvernents113119. Majestic Oaks I st-3rcfi1319.rnxd Project Area Legend Assesable Project Area 2019 Street Improvement Date: 12/12/2018 FIG 2 4SIS 4S29,' 4531 NGEV'AF,- i i--45-40 WP uta ft"21 - 9 456.0 41337. qp 555 Sio 459.1 SA2 450' LL CLIFF AD Document Path: L:%USERSXPUSMRKS1EngineeringIProjects%2019 Street Improvernents113119. Majestic Oaks I st-3rcfi1319.rnxd Project Area Legend Assesable Project Area 2019 Street Improvement Date: 12/12/2018 FIG 2 2019 Street Revitalization - Project 1319 Majestic Oaks 1st - 3rd Additions * c " K Typical Street Sections 50' FOW —� 28' F -F PAVEMENT SECTION 3" SASE COURSE 6' CLASS 5 AGG SASE COMPACTED SUAG;+R DE EXIST. TYPICAL SECTION MAJESTIC OAKS 1ST - 3RD MOUNTABLE CONCRETE CURS AND GUTTER PROPOSED TYPICAL SECTION MAJESTIC OAKS 1ST - 3RD Document Path: L:IUSERSTUBWORKS%EngineedrglProjectsl2O19 Street tmprovements11319-Majestic Oaks tst-3rdN319 FIG 3.mxd Date: 12/12/201 E FIG 3 Gardenwood Ponds 4th Addition Oak Pond Hills 1st & 2nd Additions Majestic Oaks 1st – 3rd Additions Neighborhood Street Revitalization City Project No’s. 1317, 1318, & 1319 Informational Meeting – 5:30 P.M. Monday, Jan. 7, 2019 Eagan Room Attendance This meeting combined 4 project areas (1317, 1318, 1319, and 1320) Aaron Nelson, Assistant City Engineer, and 5 residents representing 4 single family homes were in attendance (see attached sign-in sheet). Nobody from the Southern Lakes West neighborhood (1320) attended. Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments Because the meeting had residents from 3 neighborhoods in attendance, much of the discussion was about general project and assessment related questions. Any project specific questions are noted below. STREET CONDITION 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. Will cracks appear through the new asphalt? Since the majority of the asphalt is being left in place, it is expected that some of the cracks will reflect through the new asphalt, however the structural integrity of the street will remain. Any cracks will be addressed with routine maintenance and filled as necessary. 3. (Resident from Proj. 1317) Concerns were stated that Eagan’s Pavement Management Program differs from some recommendations cited in a publication authored by the Local Road Research Board and Mn/DOT (SYSTEMS PRESERVATION GUIDE – A planning Process for Local Government Management of Transportation Networks, Final Report 2016-34A, dated Nov. 2016). The question from the resident was “why isn’t Eagan following those recommendations”? Nelson stated that Mn/DOT and the LRRB publish dozens of publications annually, and he couldn’t comment on their recommendations, or any differences from Eagan’s program, without first reviewing that document. However, Nelson said he’d review it and share the information in the meeting minutes. The document was developed by Mn/DOT staff, representatives from 5 Minnesota Counties across the state, and engineering consultants, to provide guidance for Counties that do not have an established pavement management program to determine the appropriate maintenance technique to perform at the correct time, to cost effectively maintain their County roadway system. The maintenance techniques described in Systems Preservation Guide are the same techniques that Eagan utilizes (crack sealing, seal coating, micro- surfacing, overlays, resurfacing, reclamation, reconstruct, etc.) to maintain its system. However, because a County roadway network differs from a City roadway network (size of vehicles, higher traffic speeds and volumes, etc.), some of the maintenance techniques Eagan uses are slightly modified to fit Eagan’s needs. 4. (Project 1318) Oak Pond Road currently has “tenting” in the existing asphalt that occurs primarily in the winter. Will this overlay eliminate or make the tenting less significant? Tenting is usually most apparent in the winter when the streets and base material are frozen and moisture gets into the cracks in the pavement. The overlay will seal the road surface and reduce moisture intrusion. Any cracks that reflect through the new layer of asphalt will be sealed a couple years after the overlay, and that should help control moisture issues. An Engineering Technician will review the existing conditions to see if any further maintenance should be performed to address the concern. CURB CONDITION 5. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function properly, then the curb will likely be repaired. DRAINAGE 6. (Proj. 1317) The curb and pavement at the end of Bald Lake Court holds a lot of water. Can it be directed to the storm sewer catch basin on the SW side of the cul-de-sac? A technician will review the area to see what’s causing the standing water. If it’s a settlement, new curb will be poured and should improve the situation. If it’s just really flat, options will be really limited without raising the whole cul-de-sac, which may be outside the scope of the improvements. Staff reviewed the area the following area and determined the whole cul-de-sac is really flat, and water can’t make it around the curb line to the catch basin. Options are being investigated to see if the grade can be increased, or an additional catch basin added to pick up that water. 7. (Proj. 1318) Drainage is having a difficult time making it through the intersection of Oak Pond Road and Oak Pond Circle. Can that be improved? A technician will review the intersection to determine the cause of the slow drainage. It might need to be re-graded, or a new valley gutter installed. It will be addressed with the design phase. CONSTRUCTION/PHASING 8. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 9. How long will the construction last? How will it be phased? The contractor will have flexibility to determine how they phase each area, and construction is anticipated to begin as soon as early May (weather dependent), and needs to be complete by late June or early July. The size and scope of the improvements in this neighborhood will likely result in approximately a 3-4 week construction timeframe for each of the neighborhoods. The City will mail more detailed construction specific information as construction nears. ASSESSMENTS 10. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the utility improvements, is paid 100% by the city. The property owner’s portion is split evenly among all lots in the neighborhood. 11. Why are the residents being assessed? Every city finances road rehabilitation differently. Some communities assess 100% of the costs to those that live in the neighborhood and benefit most from the streets, where others don’t assess anything and fund the improvements entirely through property taxes. Eagan has had a consistent policy throughout its pavement management program history, where the City finances the majority of the costs through property taxes, and a portion of the costs is assessed to everyone that lives in the neighborhood. Most cities in the metro area assess a portion of the costs. 12. (Resident from Proj. 1317) General question about Eagan’s assessment policy. Why is only 10% (average) assessed on larger roadways, compared to 30-35% in residential neighborhoods? Eagan’s assessment policy includes assessments for residential properties if they have “front yard frontage” onto a road being improved, so almost every residential property in the neighborhood is assessed with an overlay project. On larger roadways (collector and arterial roads), much of the road frontage is with rear yards of residential properties, therefore, those properties are not assessed. Those roadways typically have a lot of unassessable frontage, so the city pays a higher percentage of the cost in those circumstances. 13. (Proj. 1318) There is city property that fronts Oak Pond Road. Does the City pay for its frontage, or is it being assessed? The city pays 100% of the costs for city property frontage. UTILITIES 14. Are any private utility companies planning to upgrade their lines along with the street improvements (gas, phone, electric, cable, etc.)? Every January city staff holds a meeting with representatives of all the utility companies to show them what projects we know are going to occur, and several that will likely occur. They review their utilities to see if any upgrades are needed at the same time. If they need to replace lines, they can coordinate improvements, but historically they haven’t replaced facilities with overlay projects. PRIVATE STREETS (Proj. 1318) 6 homes have driveways on the private street at the end of Majestic Oaks Pl. Will the city be working on any private streets? Will the City plow the private street? Why are those homeowners paying the same assessment as everyone else, and also be responsible to maintain their own street too? Work is limited to only the public streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28’-32’ wide with curb & gutter), they are located within dedicated public rights-of-way (50’-60’ wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). The private street was constructed below city standards, so the City would not take over ownership and/or maintenance of the private street. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on the network of public streets to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. The meeting adjourned at 6:35 p.m. Agenda Information Memo January 15, 2019 Eagan City Council Meeting PUBLIC HEARING F. Project 1320, Southern Lakes West Street Improvements Action To Be Considered: Close the public hearing and approve Project 1320 (Southern Lakes West - Street Improvements) as presented, and authorize the preparation of detailed plans and specifications. Facts:  On June 5, 2018, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Southern Lakes West, residential streets, in south-eastern Eagan located north of Cliff Road and east of TH 3.  A structural mill and overlay of these streets is programmed for 2019 in the City of Eagan’s 5-Year CIP (2019-2023).  On December 18, 2018, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 15, 2019.  An informational neighborhood meeting was held on January 7 for the adjacent property owners to discuss the proposed improvements. Of the 15 properties to be assessed under this improvement, no one attended the meeting.  All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (1) PHF-1 Feasibility Report EAGAN Report for Southern Lakes West Neighborhood Street Revitalization City Project No. 1320 December 18, 2018 • • i • •; , • •. .� A. E A "A N ...� •.moi To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: Dec. 18, 2018 Re: Southern Lakes West Street Revitalization City Project No.: 1320 Attached is the feasibility report for the Southern Lakes West Street Revitalization, City Project No. 1320. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By. A",— ��" partment of Public Works Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minn ta. nir—I Aaron Nelson Date: I a Reg. No. 45795 Date: Finance r,LL partment Date:Vn �° VI- TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History .......................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................7 RevenueSource...........................................................................................................7 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map - 3 Typical Section Mill & Overlay Executive Summary Background Project Name Southern Lakes West Project # 1320 Street Area 2,800 Sq. Yds. Street Length 657 Feet Streets Included Alicia Circle Alicia Drive Constructed 1999 Reconstructed - Crack Sealed - Seal Coated 2004, 2012 Absolute Location SE % of Section 25 Township 27, Range 23 Relative Location North of Cliff Road East of TH 3 Project Details • Roadway overlay (edge mill & 1-1/2" PCI Rating 43/100 overlay) Recommended Overlay • Replacement of damaged curb & gutter Improvement • Adjustment/Replacement of: Curb Removal 24% Scope o Sanitary/Storm sewer o Utility castings o Watergate valves Residential Lots 15 o Street signage • Utility Improvements Cost Estimate/ Revenue Southern Lakes West 1 Property City Mill & Overlay w/ Signage $ 39,500 $ 19,800 $ 19,700 Repair Existing Concrete Curb & Gutter $ 25,500 - $ 25,500 Utility Improvements $ 3,800 - $ 3,800 Total $ 68,800 $ 19,800 (28.8%) $ 49,000 (71.2%) Southern Lakes West 1 Dec. 18, 2018 Neighborhood Street Revitalization Southern lakes West Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 657 feet of residential streets in the Southern Lakes West neighborhood in south eastern Eagan has been identified for 2019 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2004 and 2012. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. Southern Lakes West 2 To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide an overlay (edge mill and overlay) for approximately 657 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SE Y4, Section 25, lying North of Cliff Road, East of TH 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2018 PCI rankings for the street segments have a weighted average pavement condition rating of 43, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2019 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Southern Lakes West 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a IX -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. y Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 24% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of catch basin stuctures that require replacement of deteriorated adjusting rings. This work will be financed through the Combined Utility Fund. Southern Lakes West 4 h � F �4 r 3 �I Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Eights—The street lights in the project area -Tr (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 feet wide, have low traffic volumes, and only access point. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Southern Lakes West Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2019 2023) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are Located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Southern Lakes West Mill & Overlay ...................................... Repair Existing Concrete Curb & Gutter ................................ Utility Improvements ........................... .................... I............. Total........................................................................... $ 39,500 $ 25,500 3,800 $ 68,800 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Southern Lakes West 6 Residential Lots – All residential lots (15 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,320/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 1,314' Residential Frontage / 1,314' Total Frontage = 100% o $39,500 (Mill & Overlay Costs) x 50% x 100% = $19,750 (Total R-1 Assessment) o $19,750 /15 lots = $1,316.67, rounded to $1,320 / single-family lot Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2018, the interest rate was set at 4.5%. The 2019 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,320 with an estimated 4.5% interest for the assessed amounts, and assumes 14 months interest for the first year: F 15t Year 5th Year Principal / Year Interest/Year Cost /Year j $264 $264 $69 $333 —_ $12 $276 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $45,200. The Combined Utility Fund will finance the estimated $3,800 utility improvements. Southern Lakes West 7 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 39,500 $ 19,800 $ 19,700 Repair Existing Curb & Gutter $ 25,500 - $ 25,500 Utility Improvements $ 3,800 - $ 3,800 Totals $ 68,800 $ 19,800 $ 49,000 The Major Street Fund will finance the estimated street related project deficit of $45,200. The Combined Utility Fund will finance the estimated $3,800 utility improvements. Southern Lakes West 7 Proiect Schedule G f 1 Present Feasibility Report to City Council/ C Order Public Hearing...................................................................................... Dec. 18, 2018 Informational Meeting....................................................................................... Jan. 7, 2019 PublicHearing.................................................................................................. Jan. 15, 2019 Approve Plans and Specifications....................................................................Feb. 19, 2019 Bid Date..................................................................................................... ...Marc 28 2019 , Award Contract.................................................................................................April 2, 2019 Start Construction............................................................................................. May 1, 2019 Project Completion.......................................................................................... August, 2019 Final Cost Report........................................................................................September, 2019 Final Assessment Hearing...................................................................................... Fall, 2019 First Payment Due with Property Tax Statement ........................................... May 15, 2020 Southern Lakes West 8 Appendix A Preliminary Cost Estimate City Project 1320 Southern Lakes West Item No. Item Part I - Bituminous Street Overlay 2021.501 Mobilization 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA3408 Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Top Section w/Cover 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay Item Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2211.501 Aggregate Base, Cl. 5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Adjust Frame & Ring Casting (CB) HOPE Rings 2531.501 Concrete Curb and Gutter, Surmountable 2540.602 Repair Underground Electric Fence 2540.602 Repair Landscaping 2572.503 Application of WaterforTurf Establishment 2573.530 Storm Drain Inlet Protection 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-2F 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) Subtotal 5% Contingency Subtotal 3096 Indirect Costs Part II - Repair Existing Curb & Gutter Part I - Bituminous Street overlay Part II - Repair Existing Curb & Gutter Project 1320 Total Cost Unit I Unit Price I Est Qty I Estimated Cost LS $ 61000.00 1 $ 6,000.00 SY $ 1.30 1000 $ 1,300.00 GAL $ 2.75 180 $ 495.00 TON $ 52.00 260 $ 13,520.00 TON $ 100.00 2 $ 200.00 EA $ 250.00 3 $ 750.00 EA $ 425.00 1 $ 425.00 EA $ 700.00 2 $ 1,400.00 EA $ 250.00 2 $ 500.00 LS $ 4,000.00 1 $ 4,000.00 IS $ 364.00 1 $ 364.00 $ 28,954.00 $ 1,447.70 $ 30,401.70 $ 9,120.51 $ 39,522.21 Southern Lakes West 9 $ 21,413.75 $ 1,070.69 $ 22,484.44 $ 6,745.33 $ 29,229.77 $ 39,522.21 $ 29,229.77 $ 68,751.98 Unit Unit Price Est Qty Estimated Cost LF $ 10.00 410 $ 4,100.00 TON $ 25.00 5 $ 125.00 TON $ 100.00 15 $ 1,500.00 EA $ 160.00 5 $ 800.00 EA $ 550.00 5 $ 2,750.00 LF $ 23.00 410 $ 9,430.00 EA $ 85.00 5 $ 425.00 EA $ 200.00 2 $ 400.00 GAL $ 0.15 3375 $ 506.25 EA $ 175.00 1 $ 175.00 CY $ 80.00 8 $ 640.00 SY $ 7.50 75 $ 562.50 Southern Lakes West 9 $ 21,413.75 $ 1,070.69 $ 22,484.44 $ 6,745.33 $ 29,229.77 $ 39,522.21 $ 29,229.77 $ 68,751.98 Appendix B Preliminary Assessment Roll City Project #1320 Southern Lakes West Assessable Frontage 1,314 100% Non -Assessable Frontage 0 0% Total Frontage 1,314 100% Southern Lakes West 10 Alicia DR R-1 Residential P.I.N. # Lots Lot Equivalent Unit Assessment Total 4513 Alicia Dr 107130001150 1 1 $ 1,320 $ 1,320 4517 Alicia Dr 107130001140 1 1 $ 1,320 $ 1,320 4521 Alicia Dr 107130001130 1 1 $ 1,320 $ 1,320 4525 Alicia Dr 107130001120 1 1 $ 1,320 $ 1,320 4532 Alicia Dr 107130001110 1 1 $ 1,320 $ 1,320 4528 Alicia Dr 107130001100 1 1 $ 1,320 $ 1,320 4524 Alicia Dr 107130001090 1 1 $ 1,320 $ 1,320 4520 Alicia Dr 107130001080 1 1 $ 1,320 $ 1,320 4516 Alicia Dr 107130001070 1 1 $ 1,320 $ 1,320 4510 Alicia Dr 107130001060 1 1 $ 1,320 $ 1,320 i 4506 Alicia Dr 107130001050 1 1 $ 1,320 $ 1,320 4502 Alicia Dr 107130001040 1 1 $ 1,320 $ 1,320 I 4501 Alicia Dr 107130001030 1 1 $ 1,320 $ 1,320 4505 Alicia Dr 107130001020 1 1 $ 1,320 $ 1,320 4509 Alicia Dr 107130001010 1 1 $ 1,320 $ 1,320 Subtotal 15 $ 19,800 $ 19,800 Assessable Frontage 1,314 100% Non -Assessable Frontage 0 0% Total Frontage 1,314 100% Southern Lakes West 10 °F 2019 Street Revitalization - Project 1320 � dam ^ ,fie° Southern Lakes West �et rs Kso eYLnke Fmr» � �� WESCOTT RD WMRaad W r l+; -SSre L Bq h va Amdn'�) 1 m.k Bald fade ' N wV~ ondPond y ly Pond ArtHoasr, ij4a''Mkrrn Qa Ynr'Mv4 WwlkYart. Pnf ri1Cr.) 414tarkr z Lake H 0 torrrarr p / lU4k"..4 a i� C �. m -- q. A" DI FFLEY Southern Lakes West �: . 30 Project 1320 t .vl�l �lkf:dt Iwvdm Lexi P s� farrlhllt '3 43 Am m t t•k4la 14V�^S3/i YJ1A yRA' 91iIs Park Rar7uaYthF �• 0"') (wader � Smnk •4ore 1r i Cl' Road (0 Rd 32) Haar CLIFF RD McDfjsOsh .X do Holland yaks 4 F'arrp Lake Pmu LoLwwn+Ldh rtcg rrnlProd 0 Flri C�fcartrdL �.� IN gine Ln. e Crmrf 4. Portage 4a hrddrn Lake Col reel ParA Do entPatti: L.IUSMWU8WORKS%EngineeringWrojeok1201g Streetlmproyam rft%1320-SOWhem Lakes Ween1320Loaron.m><d Date: 12/12/2018 FIG 1 2019 Street Revitalization - Project 1320 C .• it .' Southern Lakes West I !V kil y 4509 A i,Q --�"-,. 4326:, i g ` ► �� m 45241 i LO 'N 4S32' �n LY , Project Area Legend Assesable Project Area 2019 Street Improvement Da u mM Path: L:IUSERSIPUBYYCRKSIEnghwdngM Mecic1201g Street ImPMOMnte11320 -Southam Laken M8 51320.mxtl Date: 12/12/2018 FIG 2 Eq 2019 Street Revitalization - Project 1320 o Southern Lakes West Typical Street Sections 50' ROW I ! 1.25" EDGE MILL 6'-8' WIDE (IYP.)� t I �I PAVEMENT SECTION L-- — 3" BASE COURSE 6" CLASS 5 AGG BASE COMPACTED SUBGRADE EXIST. TYPICAL SECTION SOUTHERN LAKES WEST 50' ROW 28' F -F 1.5" TYPE 2360 BITUMINOUS OVERLAY MOUNTABLE CONCRETE CURB AND GUTTER MOUNTABLE CONCRETE -- BITUMINOUS TACK COAT CURB AND GUTTER 3" BITUMINOUS SURFACE 61' CLASS 5 AGG BASE COMPACTED SUBGRADE PROPOSED TYPICAL SECTION SOUTHERN LAKES WEST Document Path: L;IUSERS\PUBWORKS%EngkismingV'rojects1201S Street 4nprovements11320 -Southern Lakes West11320 FIG 3.mxd Date: 12/12/2018 FIG 3 Agenda Information Memo January 15, 2019 Eagan City Council Meeting VI. 2019 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. Items to be acted upon are: A. Acting Mayor B. Official Legal Newspaper C. City Depositories D. City Council Meeting Dates E. City Council Meeting Procedures F. Council Standing Committee and Representative Appointments ACTING MAYOR Requested Action: The Mayor is asked to appoint a member of the City Council as Acting Mayor, which must be ratified by the City Council. A. Acting Mayor – There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all other activities pertaining to the City of Eagan. Councilmember Cyndee Fields was Acting Mayor in 2018. OFFICIAL LEGAL NEWSPAPER Requested Action: Designate the St. Paul Pioneer Press as the City of Eagan’s official legal newspaper. B. Official Legal Newspaper – There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City received proposals from three newspapers: Sun Thisweek, St. Paul Pioneer Press and Star Tribune, which are attached for review. On January 11, the Sun Thisweek verbally updated its proposal to $6.00 per column inch. Currently, Sun Thisweek is the designated official legal newspaper. In the past year, the St. Paul Pioneer Press has made legal notices available online. Thus, a resident would not need to pay a subscription to view City notices. Additionally, the St. Paul Pioneer Press offers the ability to publish legal notices every day of the week, which provides the City with more flexibility in publishing legal notices within the required deadlines. Because of these benefits, and the competitive rate proposal, the proposed action is to designate the St. Paul Pioneer Press as the legal newspaper for 2019. Attachments: (1) Proposals from Sun Thisweek, Pioneer Press and Star Tribune newspapers CITY DEPOSITORIES Requested Action: Designate Old National Bank, and US Bank, NA (4M Fund), and US Bank Trust as the City’s depositories. C. City Depositories - Minnesota Statutes requires the City designate its depositories each year. The City currently uses Old National Bank for its demand deposit (checking) accounts and US Bank Trust for settling investment purchases and maturities. The City also has funds on deposit with the 4M Fund at US Bank, NA. At this time, no changes are proposed for 2019. CITY COUNCIL MEETING DATES Requested Action: Approve or modify the 2019 Schedule of City Council meetings as presented noting the alternate dates. D. City Council Meetings – The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is included, designating the first and third Tuesdays as regular City Council meeting dates, with the exception of: Tuesday, January 1 (New Year’s Day) Tuesday, August 6 (National Night Out) Tuesday, October 8 (Yom Kipper) Tuesday, November 5 (School District 196 & 197 Elections) Staff is proposing: Wednesday, January 2 Monday, August 5 Monday, October 7 Monday, November 4 A Listening Session will be held at 6:00 p.m. before each regular City Council meeting. Also included is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis. The fourth Tuesday is listed as tentative and might not be used, with the exception of January 22 (Council Retreat). If the Council prefers an alternate date to the ones proposed on the schedule, this should be discussed at the meeting. Attachments: (1) Schedule of proposed dates for regular City Council meetings and Special City Council meetings CITY COUNCIL MEETING PROCEDURES Requested Action: To acknowledge Robert’s Rules of Order as the means to conduct official business at all regular City Council meetings and approve the guidelines for public participation in City Council meetings. E. Council Meeting Procedures – The City Council has adopted Robert’s Rules of Order to govern all business conducted at regular City Council meetings. Attachment: (1) Guidelines for public participation in City Council meetings Requested Action: Formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Adding an Item to the Agenda – It has been the past practice of the City Council to require two members of the City Council to make a request of the City Administrator that an unscheduled item be added to a City Council meeting agenda. For example, if a resident has a concern needing a timely response and at least two members of the City Council would like to discuss the concern, the two Councilmembers could request that the City Administrator include the concern on the next workshop or regular City Council meeting. This practice of requiring two members of the City Council to place an item on an agenda does not usually apply to items of business that are already scheduled to go through the regular process and procedures such as development proposals, ordinance amendments, etc. If it is the Council’s understanding that this again be the practice for 2019, formal ratification of the policy is requested. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Requested Action: Ratify the appointed members of Council standing committees, intergovernmental committees, Fire Relief Association and other appointments as amended. F. Council Committee Appointments – Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The 2019 standing committees are as follows. The Mayor and Council shall determine whether any changes to these committees should be made. Standing Committees: Communications Committee: Councilmember Tilley and Councilmember Hansen Finance Committee: Mayor Maguire and Councilmember Bakken Human Resources Committee: Mayor Maguire and Councilmember Fields Public Works Committee: Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons: Advisory Parks and Recreation Commission: - Councilmember Tilley Advisory Planning Commission – Councilmember Hansen Airport Relations Committee – Councilmember Fields Energy and Environment Advisory Commission – Councilmember Bakken Intergovernmental Committee Appointments: Caponi Art Park Board – Recreation Supervisor Andersen DCC 2018-2019 Board - Councilmember Hansen (Councilmember Fields as alternate) DCC 2018-2019 Executive Board – City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau – Mayor Maguire Eagan Funfest Board – Director of Parks and Recreation Pimental LOGIS Board of Directors – Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee – Assistant City Administrator Miller (Councilmember Fields as alternates) Minnesota Valley Transit Authority Board – Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor/Manager Breakfasts – Mayor Maguire Municipal Legislative Commission Board – Mayor Maguire Other (No appointment by City Council – information only): LMC & Metro Cities Policy Advisory Committees – Councilmember Hansen Metro Cities Board of Directors – Councilmember Hansen Testimony at Legislature – all as needed Transportation Advisory Board – Councilmember Hansen Fire Relief Association Board of Trustees – State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. 1 Christina Scipioni From:Emily <ekunz@pioneerpress.com> Sent:Tuesday, November 20, 2018 9:49 AM To:Emily Kunz Subject:2019 Legal Notice Publications Hello! We would love to partner with you in 2019 on your public notice publications. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, Washington, and Anoka counties and Western Wisconsin. Our Legal Publication rates for all notices is as follows: $6.00 per column inch for a one‐time publication $5.50 per column inch for each additional publication Our circulation for Sunday full run is 202,580. All notices will be published full run. Deadline to submit a notice is 12pm the day prior to the day you'd like your notice to run. Friday at 12pm is the deadline to submit a notice running on Saturday, Sunday, or Monday. All legal notices can be emailed to Emily Kunz at ekunz@pioneerpress.com AND legals@pioneerpress.com. Thank you for considering the Saint Paul Pioneer Press as your official legal newspaper for 2019. Please let me know if you need any additional information. Thank you, Emily Kunz ST. PAUL PIONEER PRESS/TWINCITIES.COM phone 651.228.5328 • fax 651.228.5308 • mobile 651.335.8442 10 River Park Plaza • St. Paul, MN 55107 1 Christina Scipioni From:Wescome, Ryan <Ryan.Wescome@startribune.com> Sent:Thursday, November 15, 2018 3:00 PM To:Wescome, Ryan Subject:Inquiry RE 2019 legal publication bid. Hello, I wanted to reach out in regards to the process surrounding the 2019 legal publication bidding. I am mainly curious of the following: Are you currently in a contract or working solely with another publisher? If yes, when does the contract end? When is the due date to have a bid submitted? When is the meeting to decide on the bid? Is there a formal document needed or is what below sufficient? If we are the sole publisher of the legal notices for your city, the rate drops to only $1.31 per line. This rate is comparable to $11.79 per 9 line column inch but unlike other publications you only pay for the lines you use. Our typical open rate for legal is $5.61 per line. Please call or email me directly if you have any questions or would like any more information. You can find more information on this update below:  Expand your reach and visibility  All notices are published online at Star Tribune.com at no extra charge  Stop paying for unused white space and start paying by the line instead of the column inch  No need to wait, run any day of the week with our daily publications  Notarized affidavits are provided for each noticed published Full Run Circulation: Monday 140,910 Tuesday 140,910 Wednesday 178,840 Thursday 178,840 Friday 178,840 Saturday 135,560 Sunday 399,120 *All notices will be published full run Deadlines:  Two days prior to first publication date at 4pm CST o Publication Date Deadline 2 Monday Friday 4pm Tuesday Friday 4pm Wednesday Monday 4pm Thursday Tuesday 4pm Friday Wednesday 4pm Saturday Thursday 4pm Sunday Friday 4pm Proofs of Notice  Will be emailed within 24 hours of receipt. Affidavits:  Affidavits 24‐48 business hours after last publication date Billing:  Notices are billed on last run date. Contact to Place Notices:  Ryan.wescome@startribune.com Account Coordinator: Ryan Wescome 612‐673‐4166 Ryan.wescome@startribune.com Ryan will be your regular contact. Hours: 8 am ‐4:30 pm. Account Executive: Daniel Weicker 612‐673‐4231 Daniel.Weicker@startribune.com Sales Manager: Michelle Ladyzhynsky 612‐673‐4507 Michelle.Ladyzhynsky@startribune.com Sincerely, Ryan Wescome Sales Representative (612) 673‐4166 Star Tribune Building | 650 3rd Ave S, Suite #1300 | Minneapolis, MN | 55488 Proposed 2019-2010 City Council & Special City Council Meeting Dates Wed, Jan 2 Tue, Jan 8 Tue, Jan 15 Tue, Jan 22 (Council Retreat) Tue, Feb 5 Tue, Feb 12 Tue, Feb 19 Tue, Feb 26 (tentative) Tue, March 5 Tue, March 12 Tue, March 19 Tue, March 26 (tentative) Tue, April 2 Tue, April 9 Tue, April 16 Tue, April 23 (tentative) Tue, May 7 Tue, May 14 Tue, May 21 Tue, May 28 (tentative) Tue, June 4 Tue, June 11 Tue, June 18 Tue, June 25 (tentative Tue, July 2 Tue, July 9 Tue, July 16 Tue, July 23 (tentative) Mon, Aug 5 Tue, Aug 13 Tue, Aug 20 Tue, Aug 27 (tentative) Tue, Sept 3 Tue, Sept 10 Tue, Sept 17 Tue, Sept 24 (tentative) Tue, Oct 1 Mon, Oct 7 Tue, Oct 15 Tue, Oct 22 (tentative) Mon, Nov 4 Tue, Nov 12 Tue, Nov 19 Tue, Nov 26 (tentative) Tue, Dec 3 Tue, Dec 10 Tue Dec 17 No tentative date due to Christmas holiday Tue, Jan 7, 2020 Tue, Jan 14, 2020 Tue, Jan 21, 2020 Tue, Jan 28, 2020 (tentative) __________________________________________________________________ Eagan City Council Meeting Procedures And Public Participation Guidelines ____________________________________________________________________________________________________________________________________ Welcome to a meeting of the Eagan City Council. In order to ensure that this and future Council meetings can be meaningful for the attending public, the City Council uses a set of rules to govern the conduct of its meetings. These “Rules of Procedure” are for the convenience of those attending the meeting. The City Council follows “Robert’s Rules of Order” for conducting official business. The following is a brief summary of the order of business for a City Council meeting which may be of interest. COUNCIL MEETING PROCEDURES Order of Business The schedule for a Council meeting is shown on the Agenda. An agenda is simply a list of business to be considered at a meeting and includes: • Roll Call & Pledge of Allegiance • Adopt Agenda/Approve Minutes • Consent Agenda • Public Hearings • Old Business • New Business • Legislative/Intergovernmental Affairs Update • Economic Development Authority • Administrative Agenda • Visitors to be Heard (10 minute total time limit) • Closed Session To find out about specific agenda items, refer to the City Web site at www.cityofeagan.com, or call the Municipal Center at (651) 675-5000. Agendas are available at the entrance to the Council Chambers at the time of meetings. ROLE OF THE PUBLIC The City Council welcomes the public to all Council meetings, workshops, and hearings and encourages individuals to express opinions during these meetings. To keep the agenda moving smoothly, the Council has adopted basic guidelines for making presentations before the Council. The purpose of these guidelines is: • To provide for an orderly meeting. • To provide equal and adequate time for review and consideration of agenda items. • To provide equal rights to all members of the public who address the Council. • To provide the City Council with an equal and rational approach to all decisions. Eagan City Council Meeting Procedures Page 2 MEETING CONDUCT GUIDELINES The City Council has established the following guidelines for the conduct of City Council meetings: 1. Persons attending a Council meeting may address the Council at the time at which specific items appear on the agenda. 2. When addressing the Council, the presenter shall approach the podium and begin presenting by stating his/her name and address. 3. All persons who speak must address the Mayor. 4. At public hearings, all audience remarks are limited to four (4) minutes and shall be addressed to the Mayor. Each person may speak only once. The Mayor may use discretion whether to allow repeat statements. 5. Presentations concerning items will be heard only upon approval of the Mayor. 6. To help maintain order, applause or other disturbances are discouraged. 7. Petitions should be presented to the City Administrator. 8. Audience members are encouraged to address the Council but can’t make motions or otherwise participate in the meeting. NON-AGENDA ITEMS Individuals wishing to appear at regular meetings of the City Council relative to items not included on an agenda may speak or make presentations under the sections of the agenda entitled, Visitors to be Heard.* The Visitors to be Heard section at the end of the meeting and the total time limit for all speakers is 10 minutes. No Council action on a visitor’s presentation should be expected at this meeting, since the Council will want to study all proposals or requests before making a decision. *LISTENING SESSIONS are held prior to each regular City Council meeting (generally beginning at 6:00 p.m. in the Eagan Room of City Hall), also for the purpose of addressing items not included on the City Council Agenda. Individuals wishing to address the City Council may speak or make presentations in this less formal meeting environment. THE CONSENT AGENDA The Eagan City Council uses a Consent Agenda for routine items needing little or no deliberation. Those items are identified on the agenda and are approved with one vote unless a councilmember or citizen requests that the item be discussed or considered separately. PUBLIC HEARINGS Certain items on the agenda are identified as Public Hearings. These are formal proceedings giving citizens an opportunity to express their concerns on a specific issue. Some issues on which the Council is required to hold public hearings are the annual budget, public improvement projects, and levying of special assessments. The Council endeavors to complete action on each issue the same night as the hearing. However, there may be circumstances where additional information or action is needed making it desirable to defer action until a later date. Depending on the situation, the hearing may be closed or continued to a future meeting date. Eagan City Council Meeting Procedures Page 3 GENERAL HEARING PROCEDURES 1. Mayor opens the hearing. 2. Staff describes the proposal. 3. Formal action is taken to close the hearing. 4. The hearing is closed. 5. Council takes action on the issue or defers decision. HOW THE COUNCIL VOTES Three members of the Council constitute a quorum. A majority vote is needed to adopt motions and general resolutions. A vote of 3/5 is required for most ordinances. Hearings on preliminary reports for improvements, comprehensive plan revisions, and zoning ordinance changes require a 4/5 vote. Publication of an ordinance in the official newspaper of the City is required before it actually takes effect. MEETING DATES With few exceptions, the City Council meets at 6:30 p.m. on the first and third Tuesdays of each month in the Council Chambers of the Municipal Center Building located at 3830 Pilot Knob Road. The Council also meets in special session as needed with notice of these meetings posed at the Municipal Center Building and on the City Web site, www.cityofeagan.com. Occasionally meeting dates are changed to avoid conflicts with holidays or other events. The City Web site provides the most up-to-date information on specific meeting dates. CABLE AND WEBCASTING With few exceptions, the regular City Council meetings are televised live on Eagan-TV channel 16. These meetings are also Webcast, via Webcast Central at www.cityofeagan.com. Cable replay information is available by calling Eagan-TV or on their Web site at www.Eagan-TV.com. Copies of a televised City meeting are available by contacting Eagan-TV at (651) 848-4698. Updated 1-13-14 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER JANUARY 15, 2019 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. Approve EDA Minutes D. EDA ORGANIZATIONAL BUSINESS 1. Election of Officers 2. 2018 Meeting Schedule 3. Single Action for EDA and Council Resolutions E. OLD BUSINESS F. NEW BUSINESS G. OTHER BUSINESS H. ADJOURN Agenda Information Memo January 15, 2019 Eagan Economic Development Authority Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the Economic Development Authority. If the Economic Development Authority wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. 1. Approve Minutes Action To Be Considered: To approve the minutes of the August 21, 2018 regular Economic Development Authority meeting as presented or modified. Attachments: (1) EDAC1-1 EDA Minutes August 21, 2018 MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota August 21, 2018 A meeting of the Eagan Economic Development Authority was held on Tuesday, August 21, 2018 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen, and Commissioner Tilley. Also present were Executive Director Osberg, Director of Community Development Hutmacher, and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It was recommended to approve the minutes of January 16, 2018. 2. It was recommended to approve the First Amendment to Parking Ramp Easement and Operating Agreement with Kanda City Lodging, LLC. 3. It was recommended to approve the First Amendment to Repurchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition. OLD BUSINESS There was no Old Business. NEW BUSINESS Community Development Director Hutmacher introduced the item noting Commercial Investment Properties, Co. (CIP) received Council approval for a four-story, 151-unit market rate apartment building with approximately 8,000 square feet of attached restaurant space. The EDA closed on the sale February 20, 2018. The developer has worked with a restaurant broker to market the site, but has not been able to secure a restaurant tenant. Hutmacher noted the Finance Committee has met with the developer, reviewed restaurant marketing efforts, and recommends that the City amend the Repurchase Agreement to allow the developer additional time to obtain City approvals for an all-residential project. Commissioner Fields moved, Commissioner Hansen seconded a motion to approve the First Amendment to Repurchase Agreement for Lot 1, Block 1, The Preserve at Cedar Grove. Aye: 5 Nay: 0 OTHER BUSINESS There was no Other Business. ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director Agenda Information Memo January 15, 2019, Eagan Economic Development Authority Meeting EDA ORGANIZATIONAL BUSINESS 1. Election of Officers Action To Be Considered: To elect/appoint officers of the Eagan Economic Development Authority Required Vote For Approval:  Majority of Councilmembers present Facts:  As part of its annual organizational business, the EDA elects its officers and appoints its Executive Director and Secretary/Deputy Director.  In 2018, the officers of the Authority were as follows: President: Mike Maguire Vice President: Cyndee Fields Treasurer: Meg Tilley Executive Director: City Administrator Dave Osberg Secretary/Deputy Executive Director: Community Development Director Jill Hutmacher Attachments: (0) Agenda Information Memo January 15, 2019, Eagan Economic Development Authority Meeting EDA ORGANIZATIONAL BUSINESS 2. 2019 Meeting Schedule Action To Be Considered: No action is necessary. Facts:  Under its bylaws, the Eagan Economic Development Authority’s regular meetings are scheduled to coincide with the regular meetings of the City Council.  At its meeting of December 1, 2003, the EDA confirmed the meeting schedule defined in the bylaws and adopted a mechanism by which the Authority may cancel such meetings as part of the adoption of the City Council agenda if no EDA business is in order on that date. Staff is recommending that this schedule and process continue for 2019. Attachments: (0) Agenda Information Memo January 15, 2019, Eagan Economic Development Authority Meeting EDA ORGANIZATIONAL BUSINESS 3. Single Action for EDA and Council Resolutions Action To Be Considered: No action is necessary. Facts:  In 2004, the City Council adopted a process by which the actions that are required to be taken by both the City Council and the EDA can be accomplished through a single motion.  Under this process, the Council meeting remains in session (does not recess) when the EDA meeting is convened.  For each business item that requires an action by both the EDA and the Council, two resolutions are included in the background and one motion by the Council, also hearing the item as the EDA, approves both resolutions.  At the completion of the EDA Business items, the EDA meeting is adjourned and the remainder of the Council meeting is completed. Attachments: (0)