01/15/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JANUARY 15, 2019
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmember Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, January 15, 2019 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works
Director Matthys, Assistant City Engineer Nelson, Parks and Recreation Director Pimental, Community
Development Director Hutmacher, Finance Director Pepper, Police Chief New, City Attorney Dougherty
and Executive Assistant Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of January 2, 2019 regular City Council meeting, as
presented or modified.
B. Personnel Items:
1. It was recommended to accept the resignation/retirement of Tyler Hauge, Full Time Fire
Fighter and authorize the recruitment and replacement of this position.
2. It was recommended to approve the hiring of part-time, recurring, non -benefit eligible
employees as Building Attendant I, Custodian I, Fitness Instructor, Guest Services
Representative, Park Laborer, and Recreation Program Assistant.
3. It was recommended to accept the resignation of Alex Johnson, GIS Technician in Public
Works and authorize the recruitment and replacement of this position.
C. It was recommended to ratify the check register dated December 28, 2018 and January 4, 2019.
D. It was recommended to approve the ordinary and customary contracts with Magic Bounce, Inc.,
Dan Schwartz, Coyote Wild, Ultimate Events, Metro Volleyball Officials Association, Baser PL
Umpire Association, Jack Shawn — SMOA Officials Association, and James Benner Sculpture.
E. It was recommended to approve a resolution to accept donations from T & K Restaurant
Franchise Group, Inc., Target Corporation, Walmart Community Grants and Eagan Fun Fest
Committee.
City Council Meeting Minutes
January 15, 2019
2 page
F. It was recommended to approve temporary on -sale liquor licenses and waive the license fees
for Art Works Eagan on February 8, 2019; March 16, 2019; April 20, 2019; and June 2, 2019 at
3795 Pilot Knob Road.
G. It was recommended to approve the final payment for Contract 18-08 (Ponds FP -1, FP -1.4,
FP -1.5, FP -1.6 —Water Quality Improvements) in the amount of $324,671.10 to BKJ Land
Company and accept the improvements for perpetual City maintenance subject to warranty
provisions.
H. It was recommended to approve the plans and specifications for Contract 19-05 (Pond DP -3 —
Water Quality Improvements) and authorize the advertisement for a bid opening to be held at
10:30 a.m. on Thursday, February 28, 2019.
I. It was recommended to receive the Draft Feasibility Report for Project 1310 (Surrey Heights
Drive — Street & Utilities Improvements) and schedule a public hearing to be held on February
19, 2019.
J. It was recommended to receive the Draft Feasibility Report for Project 1311 (Donald Avenue —
Street & Utilities Rehabilitation) and schedule a public hearing to be held on February 19, 2019.
K. It was recommended to authorize the advertisement of a Request for Proposals for Technical
Specialty Services, Erosion and Sediment Control, to be received on February 8, 2019.
L. It was recommended to approve a one-year extension of Variance approval allowing
construction of a 1,500 s.f. accessory structure upon property located at 3640 Elrene Road.
M. Item was removed.
N. It was recommended to approve the final payment for Contract 18-02 (Lexington Diffley Skate
Park Construction) in the amount of $13,853.83 to Global Specialties Contractors, Inc., and
accept the park improvement project for perpetual City maintenance subject to warranty
provisions.
0. It was recommended to approve the plans and specifications for Trapp Farm Building
construction, related site work and authorize the advertisement for a bid opening to be held at
2:00 p.m. on Tuesday, February 12, 2019.
Carol Osness, 1416 East Pond Road, addressed the Council asking to pull Consent Item F. for further
discussion. Ms. Osness, along with two other neighbors, Komal Sharma, 1404 Kingswood Ponds Road,
and Jeffrey Hyde, 1472 Kingswood Ponds Road, voiced questions and concerns regarding the events
scheduled at Art Works Eagan.
PUBLIC HEARINGS
Project 1315, Woodgate V / Tiberon / Mallard Park 31 Additions
Street Improvements
Director of Public Works Matthys introduced the item noting 2019 is the 30th year of the City's
Pavement Management Program. The City evaluates streets within the community throughout
their life cycle and implements appropriate maintenance strategies.
Assistant City Engineer Nelson gave an overview of the proposed street improvements for Project
1315, Woodgate 3rd / Tiberon / Mallard Park 3'd Additions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
City Council Meeting Minutes
January 15, 2019
3 page
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve Project 1315 (Woodgate 3rd/Tiberon/Mallard Park 3rd Additions — Street Improvements) as
presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0
Project 1316, Pinetree Pass 2nd, 4th & 6th — Street Improvements
Assistant City Engineer Nelson gave an overview of the proposed street improvements for Project 1316,
Pinetree Pass 2nd 4th & 6th. City staff has been working with the residents of 1492 Pinetree Pass for the
past couple of years to address significant on-site drainage concerns. An alternate bid for the project will
allow staff to evaluate the cost/benefit of the improvements towards the resolution of the overall
issues. Nelson noted the street improvement also included a proposed speed limit designation change
from 25 to 30 miles per hour (mph) on Summit Pass.
Mayor Maguire opened the public hearing. Tim Ostrem, 4622 Summit Pass, addressed the Council
noting he did not support the speed limit change and asked for it to stay at 25 mph.
The Council discussed Project 1316 street improvements. It was the consensus of the Council to keep
the 25 mph speed limit on Summit Pass.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve Project 1316 (Pinetree 2"d, 4th & 6th — Street Improvements) as presented with the following
conditions:
1. Keep the 25 miles per hour speed limit designation on Summit Pass;
2. Include an alternate bid for Storm Sewer Improvements for 1492 Pinetree Pass;
and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0
Street Improvements for Projects 1317, Gardenwood Ponds 4th
Project 1318, Oak Pond Hills 151 & 2nd, Project 1319
Majestic Oaks 1St -3rd
Project 1320, Southern Lakes West
Assistant City Engineer Nelson introduced the item giving an overview of the proposed street
improvements for Projects 1317, 1318, 1319 and 1320.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing
and approve Project 1317, Gardenwood Ponds 4th, Project 1318, Oak Pond Hills 1St & 2"d, Project 1319,
Majestic Oaks 151— 3rd, Project 1320, Southern Lakes West as presented, and authorize the preparation
of detailed plans and specifications. Aye: 5 Nay: 0
City Council Meeting Minutes
January 15, 2019
4 page
2019 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS
City Administrator Osberg noted that organizational business is considered at the second regular City
Council meeting in January. The following items were acted on:
Acting Mayor
Councilmember Bakken moved, Councilmember Fields seconded a motion to appoint Councilmember
Hansen as Acting Mayor. Aye: 5 Nay: 0
Official Legal Newspaper
Councilmember Fields moved, Councilmember Bakken seconded to designate the St. Paul Pioneer Press
as the City of Eagan's official legal newspaper. Aye: 5 Nay: 0
City Depositories
Councilmember Bakken moved, Councilmember Fields moved to designate Old National Bank and US
Bank, NA (4M Fund), and US Bank Trust as the City's depositories. Aye: 5 Nay: 0
City Council Meeting Schedule
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2019 schedule
of City Council meetings as presented noting the alternate dates. Aye: 5 Nay: 0
2019 Schedule of Regular City Council Meetings (Including January 2020 meetings)
JANUARY 2 1 Wednesday MAY 21 OCTOBER 1
JANUARY 15
JUNE 4
OCTOBER 15
FEBRUARY 5
JUNE 18
NOVEMBER 4 3 Monday
FEBRUARY 19
JULY 2
NOVEMBER 19
MARCH 5
JULY 16
DECEMBER 3
MARCH 19
AUGUST 5 2 Monday
DECEMBER 17
APRIL 2
AUGUST 20
JANUARY 7, 2020
APRIL 16
SEPTEMBER 3
JANUARY 21, 2020
MAY 7 SEPTEMBER 17
City Council Meeting Minutes
January 15, 2019
5 page
'Wednesday, January 2 due to New Year's Day
z Monday, August 5 due to National Night Out
'Monday, November 4 due to School District 196 & 197 Elections
There will be a Listening Session at 6:00 p.m. before each regular Council meeting.
2019 Schedule of Special City Council Meetings, Workshops and First January 2020 Meeting
JANUARY 8
JANUARY 22 (Council Retreat)
FEBRUARY 12
February 26 (tentative)
MARCH 12
MARCH 26 (tentative)
APRIL 9
APRIL 23 (tentative)
MAY 14
MAY 28 (tentative)
JUNE 11
JUNE 25 (tentative)
JULY 9
JULY 23 (tentative)
AUGUST 13
AUGUST 27 (tentative)
SEPTEMBER 10
SEPTEMBER 24 (tentative)
1 Monday, October 7 due to Yom Kipper
City Council Meeting Procedures
OCTOBER 71 noonday
OCTOBER 22 (tentative)
NOVEMBER 12
NOVEMBER 26 (tentative)
DECEMBER 11
No mtg week of Christmas
JANUARY 14, 2020
JANUARY 28, 2020 (tentative)
Mayor Maguire moved, Councilmember Fields seconded a motion to acknowledge Robert's Rules of
Order as the means to conduct official business at all regular City Council meetings, and approve the
guidelines for public participation in City Council meetings. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Bakken seconded a motion to formally ratify the practice
that at least two members of the City Council must make the request of the City Administrator to place
an item on an upcoming City Council agenda. Aye: 5 Nay: 0
City Council Meeting Minutes
January 15, 2019
6 page
Standing Committee Appointments / Representative Appointments
Councilmember Hansen moved Councilmember Fields seconded a motion to ratify the appointed
members of Council standing committees, intergovernmental committees, Fire Relief Association and
other appointments as amended. Aye: 5 Nay: 0
Standing Committees:
Communications Committee: Councilmember Bakken and Councilmember Hansen
Finance Committee: Mayor Maguire and Councilmember Bakken
Personnel Committee: Mayor Maguire and Councilmember Fields
Public Works Committee: Councilmember Fields and Councilmember Bakken
Advisory Commission Liaisons:
Advisory Parks and Recreation Commission: Councilmember Tilley
Advisory Planning Commission: Councilmember Hansen
Airport Relations Committee: Councilmember Fields
Energy and Environment Advisory Commission: Councilmember Tilley
Intergovernmental Committee Appointments:
Caponi Art Park Board: Recreation Supervisory Andersen
DCC 2018-2019 Board: Councilmember Hansen (Councilmember Fields as alternate)
DCC 2018-2019 Executive Board: City Administrator Osberg (Assistant City Administrator Miller as
alternate)
Eagan Convention and Visitors Bureau: Mayor Maguire
Eagan Funfest Board: Director of Parks & Recreation Pimental
LOGIS Board of Directors: Director of Finance Pepper (Assistant City Administrator Miller and IT
Manager Cook as alternates)
MSP Noise Oversight Committee: Assistant City Administrator Miller (Councilmember Fields as
alternates)
Minnesota Valley Transit Authority Board: Councilmember Hansen (Assistant Finance Director
Feldman as alternate)
Monthly Mayor/Manager Breakfasts: Mayor Maguire
Municipal Legislative Commission Board: Mayor Maguire
Other: (No appointment by City Council — information only)
LMC & Metro Cities Policy Advisory Committees: Councilmember Hansen
Metro Cities Board of Directors: Councilmember Hansen
Testimony at Legislature: All as needed
Fire Relief Association Board of Trustees: Fire Chief Scott, along with Mayor Maguire and Director of
Finance Pepper.
City Council Meeting Minutes
January 15, 2019
7 page
OLD BUSINESS
There was no old business to be heard.
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at
8:30 p.m. Aye: 5 Nay: 0
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City Clerk