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02/19/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota FEBRUARY 19, 2019 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmember Fields was absent. A regular meeting of the Eagan City Council was held on Tuesday, February 19, 2019 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmembers Fields was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Assistant City Engineer Nelson, Parks and Recreation Director Pimental, Community Development Director Hutmacher, Finance Director Pepper, Communication & Engagement Director Ellickson, Police Chief New, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations. CONSENT AGENDA Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the consent agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of the February 5, 2019 regular City Council meeting as presented or modified. B. Personnel Items: It was recommended to approve the hiring of full time Parks Maintenance Worker, to be named. 2. It was recommended to ratify the 2019 to 2020 collective bargaining agreement between the City of Eagan and Law Enforcement Labor Service — Patrol Officers Unit. C. It was recommended to ratify the check register dated February 1 and 8, 2019. D. It was recommended to approve the ordinary and customary contracts with Eagan Women of Note, Minnesota Vikings Skol Line, Blurberrybuzz Body Art, Mary Gohman, Huath Enterprises, and AV[ Systems, Inc. E. It was recommended to approve a 2018 Budget Amendment reallocating $13,200 in the General Facilities and Replacement CIP from the City Assessments for the purchase of carpeting in the City Council chambers. City Council Meeting Minutes February 19, 2019 2 page It was recommended to approve allowing the City of Eagan to accept funding available through the Minnesota Department of Public Safety Office of Justice Programs for the Pathways to Policing Program. G. It was recommended to approve Street Improvement Project 1307 (Lone Oak Circle); Project 1308 (Poppler Lane); Project 1309 (Country Home Heights); Project 1312 (Ridgeview Acres/Jon Croft Acres); Project 1313 (Old Sibley Highway); and Project 1314 (Meadowland 1" Addition) as presented at a public hearing held on Tuesday, February 5, 2019. H. It was recommended to approve the final payment for Contract 18-12 (Central Maintenance Facility Security Improvements) to Uhl Company, Inc. for $12,244.55, and accept the improvements for perpetual City maintenance subject to warranty provisions. I. It was recommended to approve the plans and specifications for Contract No. 19-01 (2019 Street Revitalization) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 28, 2019. J. It was recommended to approve the plans and specifications for Contract No. 19-11 (Cascade Bay parking lot stormwater improvements and parking lot reconstruction) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Monday, March 25, 2019. K. It was recommended to approve the plans and specifications for Contract 19-12 (2019 City-wide sewer lining — sanitary sewer improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, March 14, 2019 at 3419 Coachman Point, Eagan, MN. L. It was recommended to authorize solicitation of Request for Quotations for Nature Trail Enhancements, Maintenance and Connections. M. It was recommended to approve a resolution to submit the 2040 Comprehensive Guide Plan update for review by the Metropolitan Council. N. It was recommended to approve the renewal of an On -Sale Liquor and Sunday Liquor License for J & J Bhakta LLC doing business as Genghis Grill, 1278 Town Centre Drive #175. 0. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 5 regarding taproom regulations. P. It was recommended to approve the final payment for Contract 17-16, Bridle Ridge Park building remodel, in the amount of $1,000.75 to Dering Pierson Group and accept the improvements for perpetual City maintenance subject to warranty provisions. PUBLIC HEARINGS Street & Utilities for Rehabilitation for Projects 1310, Surrey Heights Drive, And Project 1311, Donald Avenue Director of Public Works Matthys introduced the item noting 2019 is the 30th year of the City's Pavement Management Program. The City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Assistant City Engineer Nelson gave an overview of the proposed street and utilites improvement for Project 1310, Surrey Heights Drive and Project 1311, Donald Avenue. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes February 19, 2019 3 page Councilmember Bakken moved, Councilmember Tilley seconded a motion to close the public hearing and approve Project 1310, Surrey Heights Drive and Project 1311, Donald Avenue, Street & Utilities Rehabilitation) as presented and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 OLD BUSINESS Variance — Eagan Self Storage City Administrator Osberg noted there's a change in the action to be considered "to approve (or direct preparation of Findings of Fact for Denial) a Variance to allow insulated metal panels in excess of what is allowed by the City Code for a new structure at 540 Yankee Doodle Road, subject to the conditions listed in the staff report." Director of Community Development Hutmacher walked through the history of the request and provided a site map. The applicant, Jeff Johnson, Johnson Property Services, LLC, spoke to the percentage of Class I material required on all four sides of the building and he was hoping for flexibility on the percentage used on the rear side of building. Mayor Maguire opened the public comment. There being no public comment he turned the discussion back to the Council. The Council discussed the variance. After further discussion, it was the consensus of the Council to deny the Variance as the Exterior Elevations lack the minimum 35% Class 1 material required. Mr. Johnson withdrew his request for the Variance. He noted that he was fine with the requirements in the Ordinance Amendment. He noted his primary reason for bringing this request to the Council was to get insulated panels as an acceptable Class II material. NEW BUSINESS Planned Development Amendment (Quarry Road Self Storage) City Administrator Osberg introduced the item noting before the Council is a Planned Development Amendment to allow construction of a two-story, climate controlled, self -storage facility upon approximately 1.7 acres located at 1552 Quarry Road. The applicant requested a continuance from the February 5, 2019 City Council meeting. Nick Stein, Adams -French Property, LLC, gave a summary of the proposed development noting there would be some type of retail along with the self -storage facility. Mayor Maguire noted the amended use does not appear to be consistent with the policy objectives of the Central Commons Special Area Plan within the Comprehensive Plan. City Council Meeting Minutes February 19, 2019 4 page The Council stated their concerns regarding a self -storage facility at that location and inconsistency the proposal has with the active, mixed-use and walkable destination vision of the Central Commons Special Area Plan. Mayor Maguire asked the applicant if he wanted to continue with his presentation or withdraw the application. Mr. Stein withdrew the application. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:29 p.m. Aye: 4 Nay: 0 3--5-�r�� Date Mayor r