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04/02/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota APRIL 2, 2019 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. A regular meeting of the Eagan City Council was held on Tuesday, April 2, 2019 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental, Police Chief New, City Clerk Scipioni, City Attorney Bauer and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the consent agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of March 12, 2019 Special City Council meeting, and March 19, 2019 regular City Council minutes as presented or modified. B. Personnel Items: 1. It was recommended to accept the resignation of Jarvis Groth, Utility Maintenance Worker and authorize the recruitment and replacement of this position. 2. It was recommended to approve the hiring of seasonal and part time recurring, non -benefit eligible employees as Recreation Program Assistant and Art House Instructor IIs. C. It was recommended to ratify the check register dated March 15 and March 22, 2019. D. It was recommended to approve the ordinary and customary contracts with Pitney Bowes Presort Services, 1St Things 1St, Elvis Experience, Apple Valley High R&B Band, Axis Mundi, Brio Brass, Briz and Lady, Craig Clark, Greenwood Tree, House of Dance, JPS Entertainment, LaValley Jazz Cats, Rockin Hollywoods, Saddle Sores, Six Appeal, Socaholix, Sound Advice, THAT Cooking School, The Percolators, Vinnie Rose, Eagan 50+ Senior, Genisys Credit Union, Hunger Solutions - EBT & Market Bucks, Pros of the Rope Vendor Service, and University of Minnesota. E. It was recommended to approve a resolution to accept donations from the Eagan Hockey Association, Affordable Inflatables and Dakota Electric Association. F. It was recommended to set the interest rate for special assessments levied in 2019 at 4%. City Council Meeting Minutes April 2, 2019 2 page G. It was recommended to receive bids and award Contracts 19-14, 19-15, and 19-16 for Nature Trail Improvements and authorize the Mayor and City Clerk to execute all related documents. H. It was recommended to approve a one-year extension of Conditional Use Permit and Variance approvals for the Lebanon Hills Substation located at 4627 Dodd Road. I. It was recommended to approve a First Amendment to the Purchase Agreement with Advanced Oral Surgery LLC for the sale of Lot 1, Block 1, Yankee Plaza 2"d Addition. J. It was recommended to approve Change Order No. 4 for Contract 18-05 (Central Maintenance Facility — Phase II Improvements) and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to approve the final payment for Contract 18-05 (Central Maintenance Facility — Phase II Improvements) in the amount of $194,883.31 to Ebert Construction and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to receive the bids for Contract 19-01 (2019 Street Revitalization) and award a contract to McNamara Contracting, Inc. for the base bid in the amount of $1,918,793.73, and the alternate bid in the amount of $30,476.75, for a total bid of $1,949,270.48 and authorize the Mayor and City Clerk to execute all related documents. M. It was recommended to approve the plans and specifications for Contract 19-17 (Murphy Parkway Sanitary Lift Station Rehabilitation) and authorize the advertisement for a bid opening to be held on 11:00 a.m. CDT on Thursday, April 25, 2019 at 3419 Coachman Point, Eagan, MN. N. It was recommended to approve an Aquatic Invasive Species Grant Agreement with Dakota County to control one aquatic invasive species (AIS) in Holz and Hay Lakes for a second year and another AIS in several other locations and authorize the Mayor and City Clerk to execute all related documents. O. It was recommended to acknowledge the completion and authorize perpetual City maintenance, subject to warranty provisions, of City Private Project 16-G (Willow Ridge). P. It was recommended to amend the 2018 and 2019 General Fund Budget for services and compensation corrections regarding Scanning Services — Expenditure, City Administrator — Vacation, and Executive Assistant — Salary. Q. It was recommended to approve a contract to enter into a lease agreement with RenaSola for solar power credits that will be generated at their developed solar gardens in southwest Minnesota. The specific Xcel accounts that will be included on this action are limited to Central Park, Market Fest and Eagan Community Center property accounts. R. It was recommended to approve a Water Quality and Wetland Management Plan (WQWMP) Update. PUBLIC HEARINGS Approve an Amendment to a Business Subsidy Pursuant to Minnesota Statutes Section 116J.993 to 116J.995 for J & J Solutions, Inc. d/b/a Corvida Medical, Inc. City Administrator Osberg introduced the item noting on August 1, 2016, the Council approved a loan agreement that provided up to $400,000.00 in business assistance to Corvida Medical. The conditions of the agreement require Corvida Medical to create 17 new, permanent jobs in the City of Eagan and provide a minimum of $5.5 million of equity to complete the project. Corvida Medical has asked for an extension of one year to meet job and equity requirements. City Council Meeting Minutes April 2, 2019 3 page Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve a resolution authorizing an amendment to a business subsidy pursuant to Minnesota Statutes Sections 116J.993 to 116J.995, a Grant Contract Amendment, and a Minnesota Investment Fund Loan Amendment for J & J Solutions, Inc. d/b/a Corvida Medical, Inc., and authorize the Mayor and City Administrator to execute the same. Aye: 4 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Interim Use Permit — Country Inn & Suites/Brett Rose A 3 -year Interim Use Permit to allow 200 parking spaces for a hotel park and fly operation City Administrator Osberg introduced the item noting the applicant is proposing a parking lot expansion to accommodate their park -sleep -fly service at Country Inn & Suites. The action to be considered is to approve or direct preparation of Findings of Fact for Denial for an Interim Use Permit for three years to allow 200 Hotel/airport parking stalls on Lot 1, Block 1, Oakview Center 2nd Addition subject to the conditions in the staff report. City Planner Ridley gave a staff report and provided a site map. Brett Rose, representing the applicant, gave a summary of the request and was available for questions. Mayor Maguire opened the public comment. Robert Binder, Landscape Architect, CivilSite Group, addressed the Council noting the proposed landscaping meets City Code requirements. There being no public comment, he turned the discussion back to the Council. The Council discussed the Interim Use Permit. The Council noted concerns of setting a precedent by allowing outdoor storage in the middle of a retail/service area. Concerns were also noted regarding the construction of 200 additional parking stalls for a parking lot on the property already approved for a hotel. Councilmember Fields moved, Mayor Maguire seconded the motion to direct preparation of Findings of Fact for Denial for an Interim Use Permit for three years to allow 200 hotel/airport parking stalls on Lot 1, Block 1, Oakview Center 2nd Addition. Aye: 4 Nay: 0 City Council Meeting Minutes April 2, 2019 4 page Comprehensive Guide Plan Amendment — Red Pine/Clements Construction, Michael Clements - A Comprehensive Guide Plan Amendment of 11.3 acres from RC, Retail Commercial to MD, Medium Density City Administrator Osberg introduced the item noting the property is located at Red Pine Lane and Highway 3 upon approximately 11 acres. The action to be considered is to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from RC, Retail Commercial, to MD, Medium Density, upon approximately 11 acres located southeast of Red Pine Lane and Highway 3. City Planner Ridley gave a staff report and provided a site map. Michael Clements, Clements Construction, was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. The Council discussed the Comprehensive Guide Plan Amendment. Councilmembers Bakken and Fields noted their concerns regarding the negative impact noise from the Gun Club would have on the proposed residential development. Councilmember Bakken moved, Councilmember Hansen seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from RC, Retail Commercial, to MD, Medium Density, upon approximately 11 acres located southeast of Red Pine Lane and Highway 3. After further discussion, it was the consensus of the Council that a retail commercial development was not realistic and that it would behoove the City and property owner to have a small area study done for the area bounded by Highway 3, Biscayne Avenue, Red Pine Lane, and Gun Club Road to determine what market -supportable land use would best suit the area. In the spirit of working together and allow time for the study, Mr. Clements withdrew the application. Councilmember Bakken moved, Councilmember Hansen seconded a motion to direct staff to have a small area land use study completed. Aye: 4 Nay: 0 Planned Development Amendment — Gopher Resources/Daniel Leach A Planned Development Amendment to Allow Modifications to the Site Layout at the Recycling Zone City Administrator Osberg introduced the item noting the proposed modifications include expansion of the entrance canopy, outdoor storage of bins for collection of materials, and construction of an entry check-in station to streamline the drop-off process. The site is located at 3365 Dodd Road. City Planner Ridley gave a staff report and provided a site map. Todd Heuer, Gopher Resources, was available for questions. City Council Meeting Minutes April 2, 2019 5 page Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to modify the Site Plan for property located at 3365 Dodd Road, subject to the following conditions: Aye: 4 Nay: 0 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: a. Site Plan b. Building Elevations c. Landscape Plan d. Tree Mitigation Plan 2. The outdoor storage shall be limited to the type and amount and area of items as depicted on the approved Site Plan. 3. This Agreement is intended to supplement and amend the prior Planned Development Agreements. The prior PD Agreements shall remain in full force and effect. 4. A revised Landscape and Mitigation Plan shall be provided that accurately reflects the trees already installed, and the future landscaping to be done at the time of future expansion. The applicant shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control of the site's proposed impervious surface area (or full stormwater reuse and/or equivalent water quality treatment through filtration). 6. The applicant shall provide assurances that appropriate pollution source -control measures are being implemented, operated and maintained to provide effective and continuous source -control of potential pollutants involved with the operations of the recycling facility (e.g. covered, hinged -lid dumpsters, parking lot cleaning, etc.). These assurances shall be documented in an Operations & Maintenance Plan. 7. The applicant shall provide assurances that the parking lot stormwater filtration basin will be effectively renovated, restored, operated and maintained to ensure removal and filtration of stormwater pollutants prior to discharge into the Stormwater Reuse Basin. These assurances shall be documented in an Operations & Maintenance Plan. City Council Meeting Minutes April 2, 2019 6 page 8. The applicant shall provide assurances that the Stormwater Reuse Basin is properly operated and maintained to ensure that this Stormwater Reuse Basin operates as intended and does not discharge into North Lake. These assurances shall be documented in an Operations & Maintenance Plan. 9. Before the city returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall demonstrate that all stormwater management practices are performing as intended and shall provide the City Engineer as -built plans and stormwater infrastructure elevations and locations in digital format, that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities conform to design and/or construction plans, as approved by the City. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Bakken moved, Councilmember Hansen seconded a motion to adjourn the meeting at 9:01 p.m. Aye: 4 Nay: 0 r& Date J, I lu 1u _..Mayor lyr— City Clerk