Loading...
04/16/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota APRIL 16, 2019 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, April 16, 2019 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental, Operations Lieutenant Pike, Fire Chief Scott, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of April 2, 2019 regular City Council meeting, and April 9, 2019 Special City Council meeting, as presented or modified. B. Personnel Items: 1. It was recommended to accept the resignation of Elizabeth Peifer, Human Resources Generalist, and authorize the recruitment and replacement of this position. 2. It was recommended to approve the hiring of Samantha Ackerman and Brianna Anderson, Recreational Program Assistants as seasonal and part-time recurring, non -benefit eligible employees. 3. It was recommended to acknowledge the resignation/retirement of Michael Reuss, Police Officer, and authorize the replacement of a Police Officer position. 4. It was recommended to acknowledge the resignation/retirement of Joseph Marshall, Detective, and authorize the replacement of a Police Officer position. S. It was recommended to accept the resignation of James Hauth, Utilities Engineering Technician, and authorize the recruitment and replacement of this position. C. It was recommended to ratify the check registers dated March 29 and April 5, 2019. D. It was recommended to approve the ordinary and customary contracts with Suburban Landscape Service, Inc., Kaufman Enterprises, Inc., Twin Cities Junk Hauling, LLC, Toro Company, City Council Meeting Minutes April 16, 2019 2 page AVI Systems, Inc., Minnesota Media Arts, Kyle Fokken, Ann Klefstad, Greg Mueller, Peter Zelle, Elizabeth Belz, lames Brenner, Greg Ingraham, and Alonso Sierralta. E. It was recommended to approve a resolution to accept donations from JPS Entertainment and the U.S. Department of Agriculture Farmers Markets Promotion Program. F. It was recommended to approve Change Order #9 for Project 18-06, Police Department and City Hall Renovation. G. It was recommended to approve a Joint Powers Agreement with the City of Burnsville for Fire and Emergency Medical Services. H. It was recommended to receive the bids for Contract 19-11 (Cascade Bay Parking Lot and Storm Water Improvements) and award a contract to Max Steininger, Inc. for the base bid in the amount of $1,127,589.83 and authorize the Mayor and City Clerk to execute all related documents. I. It was recommended to approve a resolution amending the Water Quality section of the Public Works Department's 5 -Year Capital Improvement Plan (Part III — Infrastructure) 2019-2023. J. It was recommended to approve a Final Plat to create one lot upon property located at 3300 Central Park Village Drive, legally described as Outlot B, Central Park Commons, and it was recommended to approve a Final Planned Development for a 3,400 SF financial institution with drive-through service upon property located at 3300 Central Park Village Drive. K. It was recommended to adopt Findings of Fact, Conclusions & Resolution of Denial of a request for an Interim Use Permit to allow 200 hotel/airport parking stalls on Lot 1, Block 1, Oakview Center 2nd Addition. L. It was recommended to approve selected Art Bench artists and installation locations for 2019 and 2020 as recommended by the Advisory Parks & Recreation Commission and authorize the Mayor and City Clerk to enter into agreements with artists. M. It was recommended to approve transfers of $303,404.57 from the Community Investment Fund and $373,669.79 from the General Fund to close out the Fire Station 1 Capital Projects Fund. N. It was recommended to approve a Transportation Plan Update. O. It was recommended to approve Work Order #5 to AVI Systems, Inc. contract with the City of Eagan and the City of Burnsville (Cities) to change audio cabling headsets, 1/0 controller and router sources in the amount of $3,588.32 and adjust the contract amount to include the $12,983.20 amount that was inadvertently subtracted from the bid when transposed to the contract. P. It was recommended to approve the proposal and specifications for Recreation Facilities Study and authorize the advertisement for request for proposals to be due at 2:30 p.m. on Wednesday, May 8, 2019. Q. It was recommended to adopt a Proclamation Recognizing April 25, 2019 as "National Get on Board Day" in Eagan. Councilmember Hansen commented on Item Q. - a Proclamation Recognizing April 25, 2019 as "National Get on Board Day" in Eagan. He noted the Minnesota Valley Transit Authority adopted a Proclamation establishing April 22-28 as its first "Get on Board Commuter Challenge", to encourage people to use other forms of transportation and reduce vehicles on the roads. City Council Meeting Minutes April 16, 2019 3 page PUBLIC HEARINGS Variance — 3540 Federal Drive, Jonathan McCabe City Administrator Osberg introduced the item noting the property is located at 3540 Federal Drive. The action before the Council is to approve or direct preparation of Findings of Fact for Denial a Variance of 10' to the required 40' structure setback from Duckwood Drive. Community Development Director Hutmacher gave a staff report and provided a site map. The applicant was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Variance 10' to the required 40' structure setback from Duckwood Drive, upon property located at 3540 Federal Drive, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall provide a Tree Preservation Plan demonstrating compliance with the City's Tree Preservation ordinance at the time of Building Permit application. 3. A Landscape Plan shall be provided at the time of Building Permit application, demonstrating compliance with the City's landscape ordinance. 4. Building address numbers should be installed consistent with the provisions of Section 2.78 of City Code. 5. All signs shall be subject to compliance with the City's Sign Code, and no signs shall be installed without first obtaining a Sign Permit. 6. Trash storage shall be located within the building or within an enclosure attached to the building, in accordance with City Code standards. 7. All mechanical equipment shall be screened from off-site views in accordance with City Code standards. OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. City Council Meeting Minutes April 16, 2019 4 page ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Hansen noted it is National Public Safety Telecommunicators Week. He thanked Dakota Communications Center 911 call center staff for their dedication and professionalism in the work they do as the first line of communication. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn the meeting at 6:39 p.m. Aye: 5 Nay: 0 S- 7 -!q Date R44 4�� Mayor City Clerk