04/16/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
APRIL 16, 2019
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, April 16, 2019 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works
Director Matthys, Community Development Director Hutmacher, Communications and Engagement
Director Ellickson, Parks and Recreation Director Pimental, Operations Lieutenant Pike, Fire Chief Scott,
City Attorney Dougherty and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of April 2, 2019 regular City Council meeting, and
April 9, 2019 Special City Council meeting, as presented or modified.
B. Personnel Items:
1. It was recommended to accept the resignation of Elizabeth Peifer, Human Resources
Generalist, and authorize the recruitment and replacement of this position.
2. It was recommended to approve the hiring of Samantha Ackerman and Brianna Anderson,
Recreational Program Assistants as seasonal and part-time recurring, non -benefit eligible
employees.
3. It was recommended to acknowledge the resignation/retirement of Michael Reuss, Police
Officer, and authorize the replacement of a Police Officer position.
4. It was recommended to acknowledge the resignation/retirement of Joseph Marshall,
Detective, and authorize the replacement of a Police Officer position.
S. It was recommended to accept the resignation of James Hauth, Utilities Engineering
Technician, and authorize the recruitment and replacement of this position.
C. It was recommended to ratify the check registers dated March 29 and April 5, 2019.
D. It was recommended to approve the ordinary and customary contracts with Suburban
Landscape Service, Inc., Kaufman Enterprises, Inc., Twin Cities Junk Hauling, LLC, Toro Company,
City Council Meeting Minutes
April 16, 2019
2 page
AVI Systems, Inc., Minnesota Media Arts, Kyle Fokken, Ann Klefstad, Greg Mueller, Peter Zelle,
Elizabeth Belz, lames Brenner, Greg Ingraham, and Alonso Sierralta.
E. It was recommended to approve a resolution to accept donations from JPS Entertainment and
the U.S. Department of Agriculture Farmers Markets Promotion Program.
F. It was recommended to approve Change Order #9 for Project 18-06, Police Department and City
Hall Renovation.
G. It was recommended to approve a Joint Powers Agreement with the City of Burnsville for Fire
and Emergency Medical Services.
H. It was recommended to receive the bids for Contract 19-11 (Cascade Bay Parking Lot and Storm
Water Improvements) and award a contract to Max Steininger, Inc. for the base bid in the
amount of $1,127,589.83 and authorize the Mayor and City Clerk to execute all related
documents.
I. It was recommended to approve a resolution amending the Water Quality section of the Public
Works Department's 5 -Year Capital Improvement Plan (Part III — Infrastructure) 2019-2023.
J. It was recommended to approve a Final Plat to create one lot upon property located at 3300
Central Park Village Drive, legally described as Outlot B, Central Park Commons, and it was
recommended to approve a Final Planned Development for a 3,400 SF financial institution with
drive-through service upon property located at 3300 Central Park Village Drive.
K. It was recommended to adopt Findings of Fact, Conclusions & Resolution of Denial of a request
for an Interim Use Permit to allow 200 hotel/airport parking stalls on Lot 1, Block 1, Oakview
Center 2nd Addition.
L. It was recommended to approve selected Art Bench artists and installation locations for 2019
and 2020 as recommended by the Advisory Parks & Recreation Commission and authorize the
Mayor and City Clerk to enter into agreements with artists.
M. It was recommended to approve transfers of $303,404.57 from the Community Investment
Fund and $373,669.79 from the General Fund to close out the Fire Station 1 Capital Projects
Fund.
N. It was recommended to approve a Transportation Plan Update.
O. It was recommended to approve Work Order #5 to AVI Systems, Inc. contract with the City of
Eagan and the City of Burnsville (Cities) to change audio cabling headsets, 1/0 controller and
router sources in the amount of $3,588.32 and adjust the contract amount to include the
$12,983.20 amount that was inadvertently subtracted from the bid when transposed to the
contract.
P. It was recommended to approve the proposal and specifications for Recreation Facilities Study
and authorize the advertisement for request for proposals to be due at 2:30 p.m. on
Wednesday, May 8, 2019.
Q. It was recommended to adopt a Proclamation Recognizing April 25, 2019 as "National Get on
Board Day" in Eagan.
Councilmember Hansen commented on Item Q. - a Proclamation Recognizing April 25, 2019 as "National
Get on Board Day" in Eagan. He noted the Minnesota Valley Transit Authority adopted a Proclamation
establishing April 22-28 as its first "Get on Board Commuter Challenge", to encourage people to use
other forms of transportation and reduce vehicles on the roads.
City Council Meeting Minutes
April 16, 2019
3 page
PUBLIC HEARINGS
Variance — 3540 Federal Drive, Jonathan McCabe
City Administrator Osberg introduced the item noting the property is located at 3540 Federal Drive. The
action before the Council is to approve or direct preparation of Findings of Fact for Denial a Variance of
10' to the required 40' structure setback from Duckwood Drive.
Community Development Director Hutmacher gave a staff report and provided a site map.
The applicant was available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Variance 10' to
the required 40' structure setback from Duckwood Drive, upon property located at 3540 Federal Drive,
subject to the following conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
2. The applicant shall provide a Tree Preservation Plan demonstrating compliance with the City's
Tree Preservation ordinance at the time of Building Permit application.
3. A Landscape Plan shall be provided at the time of Building Permit application, demonstrating
compliance with the City's landscape ordinance.
4. Building address numbers should be installed consistent with the provisions of Section 2.78 of
City Code.
5. All signs shall be subject to compliance with the City's Sign Code, and no signs shall be installed
without first obtaining a Sign Permit.
6. Trash storage shall be located within the building or within an enclosure attached to the
building, in accordance with City Code standards.
7. All mechanical equipment shall be screened from off-site views in accordance with City Code
standards.
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
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April 16, 2019
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ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Hansen noted it is National Public Safety Telecommunicators Week. He thanked Dakota
Communications Center 911 call center staff for their dedication and professionalism in the work they
do as the first line of communication.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn the meeting at
6:39 p.m. Aye: 5 Nay: 0
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Mayor
City Clerk