05/14/2019 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
MAY 14, 2019
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Parks and Recreation
Director Pimental, Public Works Director Matthys, City Engineer Gorder, Superintendent of Utilities
Eaton, Transportation Operations Engineer Plath, Water Resources Manager Macbeth, Finance Director
Pepper.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to adopt the agenda as
amended. Aye:5 Nay:0
There were no visitors to be heard.
VISITORS TO BE HEARD
WINTER TRAIL MAINTENANCE
Requests for Additions/Changes
Director of Public Works Matthys noted the Winter Trail Maintenance program currently consists of 79.3
maintained miles out of a total of 127.0 in -system miles and is maintained completely with City staff and
equipment. The City Council adopted a Winter Trail Maintenance Plan that allows the Council to
annually review and consider modifications to the extent of the trail system that is designated for
maintenance during the winter months. On April 17, 2018, the City Council approved revisions to the
Winter Trail Maintenance Policy authorizing administrative decisions of petitioned requests based on
current policy criterion. Matthys noted the City received one (1) Citizen Petition which met several
criteria of the Winter Trail Maintenance Policy and therefore is being recommended to be added to the
Plan by City staff. City staff reviewed all New Trail segments being constructed in 2019 and those
completed in late -2018. Of those segments, one (1) meets the criteria of the Winter Trail Maintenance
Policy. Therefore, it is recommended this segment be added to the 2019-2020 Winter Trail Maintenance
Plan. A staff recommendation for the addition of a trail segment to the Winter Trail Maintenance Plan is
also being presented for consideration.
Citizen Petition #1
Public Works Director Matthys noted Citizen Petition #1- is requesting that the trail segment be plowed
on the east side of Coachman Road from Four Oaks Road to Yankee Doodle Road.
It was the consensus of the Council to include the trail segment on the east side of Coachman Road from
Four Oaks Road to Yankee Doodle Rood for inclusion in the Winter Trail Maintenance Plan as a Priority
Level 2 route.
Special City Council Minutes
May 14, 2019
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New Trail #1
Public Works Director Matthys noted New Trail #1- is an 8 -foot wide bituminous trail constructed in
2018 on the north side of Quarry Road, from Coachman Road to Central Parkway, as part of Project
1287. This segment of new trail is approximately 2,840 feet in length.
It was the consensus of the Council to add the new trail segment on the north side of Quarry Road, from
Coachman Road to Central Parkway for inclusion in the Winter Trail Maintenance Plan as a Priority Level
3 route.
Staff Recommendation #1
Public Works Director Matthys noted Staff Recommendation #1- is a varying width (8 to 10 -foot wide)
bituminous trail that exists on the north side of Yankee Doodle Road, from Highway 13 to Blue Cross
Road. This segment of new trail is approximately 840 feet in length.
It was the consensus of the Council to include the bituminous trail that exists on the north side of
Yankee Doodle Road from Highway 13 to Blue Cross Road for inclusion in the Winter Trail Maintenance
Plan as Priority Level 2 route.
PUBLIC WORKS INFRASTRUCTURE 5 -YEAR CIP (2020-2024)
Director of Public Works Matthys noted each year the City Council adopts a Capital Improvement Plan
(CIP) for the community, which includes Public Works Infrastructure. Matthys provided an overview of
the proposed Public Works Infrastructure projects for 2020-2024.
The Council discussed the CIP.
The City Council directed the CIP to the June 4, 2019, City Council meeting for formal consideration.
WATER CONSERVATION PLAN
Public Works Director Matthys provided a summary of the draft Water Conservation Plan. He noted to
move forward with the draft Water Conservation Plan, the City Council would need to approve a
revenue option and staff would need to take steps to prepare for implementation of the rebate
program.
The Council discussed the draft Water Conservation Plan.
The City Council directed the draft Water Conservation Plan to the June 4, 2019 City Council meeting for
formal consideration.
OTHER BUSINESS
There was no other business to be heard.
Special City Council Minutes
May 14, 2019
Page 3
ADJOURNMENT
Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 7:07 p.m.
Aye: 5 Nay:0
5 -1 W
Date
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Mayor
City Clerk