08/20/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
AUGUST 20, 2019
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, August 20, 2019 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, City Engineer
Gorder, Community Development Director Hutmacher, City Planner Schultz, Finance Director Pepper,
Parks and Recreation Director Pimental, Police Chief New, City Attorney Dougherty and Executive
Assistant Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the August 5, 2019 regular City Council minutes, as presented
or modified.
B. Personnel Items:
1. It was recommended to accept the resignation of Steven Boekenhauer, Parks Maintenance
Worker and authorize replacement of the position.
2. It was recommended to approve the hiring of a Property Maintenance Specialist/Code
Enforcement Technician, to be named.
3. It was recommended to approve the hiring of a Forestry Maintenance Worker, to be named.
4. It was recommended to approve the hiring of an Office Manager for the Police Department,
to be named.
C. It was recommended to ratify the check registers dated August 2 and 9, 2019.
D. It was recommended to approve the ordinary and customary contracts with Optimist Inc.,
AssetWorks LLC, Raising Cane's, Tom Wollan Sr. Football Officials, TS/JS Officials Association,
Northern Star Council, Jacque of Hearts, Gypsy Heart Jewelry, Susan McLean, Minnesota Library
Service Agency, South Metro Santa, Tier One Landscape, and the Church of St. Thomas Becket.
E. It was recommended to approve the agreement between the City of Eagan and ISD #196.
F. It was recommended to approve Change Order No. 6 with AV[ Systems, Inc, a contract with the
City of Eagan and the City of Burnsville (Cities) to make Cities requested changes to tripods,
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August 20, 2019
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video cable reels and equipment location in the truck and raise the contract amount by
$29,628.95.
G. It was recommended to approve the final payment for Contract 19-26 (Yankee Doodle Road at
Surrey Heights Drive and Donald Avenue —Water Main Replacement) in the amount of
$119,211.30 to Minger Construction Companies Inc. and accept the improvements for perpetual
City maintenance subject to warranty provisions.
H. It was recommended to approve Change Order No. 1 for Contract 19-05 (Pond DP -3
Improvements) and authorize the Mayor and City Clerk to execute all related documents.
I. It was recommended to direct preparation of an ordinance amendment to City Code Chapters 9
and 11 regarding on -street and off-street overnight parking in commercial and industrial
districts.
J. It was recommended to approve a temporary on -sale liquor license and waive the license fee for
People of Praise, MN Inc. on September 14, 2019 at 601 River Ridge Parkway.
K. It was recommended to approve Change Order No. 11 for Project 18-06, Police Department and
City Hall Renovation.
L. It was recommended to approve a temporary on -sale liquor license and waive the license fee for
Faithful Shepherd Catholic School's Septemberfest on September 19-21, 2019 at 3355 Columbia
Drive.
M. It was recommended to continue the request for a Comprehensive Guide Plan Amendment to
change the land use designation from RC (Retail Commercial) to HD (High Density) upon
approximately 1.73 acres in the northeast portion of property located at 2055 Cliff Road.
PUBLIC HEARINGS
Variance —1436 Lone Oak Road
(STEM Magnet School - Independent School District 197 (ISD 197)
City Administrator Osberg introduced the item noting ISD 197 is proposing to reconstruct the north
parking lot at Pilot Knob STEM Magnet school for improved bus circulation and safety. The Council is
being asked to consider a Variance of 15 feet to the required 20 -foot parking setback from a pubic right-
of-way for property located at 1436 Lone Oak Road.
City Planner Schultz gave a staff report and provided a site map.
The applicant was available for questions.
Mayor Maguire opened the public hearing. There being no comment, Mayor Maguire turned the
discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance of 15
feet to the required 20 -foot parking setback from a public right-of-way for property located at 1436
Lone Oak Road, subject to the following conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
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August 20, 2019
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Landscape screening shall be provided between the parking lot and Lone Oak Road right-of-way.
A revised Landscape Plan shall be submitted with the permit application for the site
improvements.
Variance — 2241 Wall Street (Mike and Lynda Koehler)
City Administrator Osberg introduced the item noting the applicant is proposing to construct a three -
season porch, consisting of 203 feet, in place of an existing deck. The Council is being asked to consider
a Variance of 0.8% to the maximum 20% building coverage to allow for a three -season porch upon
property located at 2241 Wall Street.
City Planner Schultz gave a staff report and provided a site map.
The applicant was available for questions.
Mayor Maguire opened the public hearing. There being no comment, Mayor Maguire turned the
discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance of
0.8% to the maximum 20% building coverage to allow for a three -season porch upon property located at
2241 Wall Street, subject to the following conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
2. A Building Permit shall be required prior to construction of the addition.
3. The addition shall meet R-1 setback requirements.
4. The addition shall comply with all other applicable Zoning Ordinance and Building Code
requirements.
5. The addition shall match the existing architecture and exterior materials of the home.
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire noted to have a happy and safe Labor Day.
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VISITORS TO BE HEARD
Rachel Miller, Community Outreach Specialist for HealthEast, introduced herself to the City Council. She
noted HeathEast participated in several events recently (Market Fest, National Night Out), and they are
looking forward to participating in additional events within the community.
ADJOURNMENT
Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at
6:44 p.m. Aye: 5 Nay: 0
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City Clerk