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10/15/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 15, 2019 A Listening Session was held at 6:05 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Tamara Lawrence addressed the Council with a request to change the City's tobacco regulations. The Council discussed the request and directed staff to put the item on a future Special City Council workshop for further discussion. A regular meeting of the Eagan City Council was held on Tuesday, October 15, 2019 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, City Planner Schultz, Parks and Recreation Director Pimental, Communications and Engagement Director Ellickson, Finance Director Pepper, Police Chief New, Fire Chief Scott, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Recognize the Retirement of Gregg Hove, City Forestry Supervisor Director of Parks & Recreation Pimental recognized Gregg Hove, retired City Forestry Supervisor, for his twenty-six years of service to the citizens of Eagan. Mr. Hove thanked the City for the opportunity to serve. The City Council thanked Mr. Hove for his service to the City. CONSENT AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the consent agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the October 1, 2019 regular City Council minutes, and October 7, 2019 Special City Council minutes as presented or modified. B. Personnel Items: 1. It was recommended to approve the hiring of Todd Tuione, Utility Maintenance Worker. 2. It was recommended to approve the hiring of Endre Gunter, Utility Maintenance Worker. 3. It was recommended to approve the promotion and transfer of Kristin Trembley from the position of Aquatics Operations Supervisor to the position of Office Manager in the Police Department and authorize replacement of the Aquatic Operations Supervisory position. 4. It was recommended to approve an overall 11.0% increase to the Blue Cross Blue Shield medical insurance premiums effective January 1, 2020. City Council Meeting Minutes October 15, 2019 2 page 5. It was recommended to approve an 11.6% increase in Health Partners Dental Insurance premiums effective January 1, 2020. 6. It was recommended to approve a change in insurance carriers of the City's group life insurance plan from Minnesota Life (through Securian Financial), to the Hartford Financial Service Group, Inc. 7. It was recommended to approve a change in insurance carriers of the City's group Long Term Disability plan from Madison Life Insurance under National Insurance Services to The Hartford Financial Service Group, Inc. 8. It was recommended to accept the resignation of Jessica Roschen, Administrative Assistant—City Clerk's Office, and authorize replacement of the position. C. It was recommended to ratify the check registers dated September 27 and October 4, 2019. D. It was recommended to approve the ordinary and customary contract with Interruptible Commercial and Industrial Generator Program. E. It was recommended to approve the Joint Powers Agreement authorizing Dakota Valley Recycling to provide recycling services for the City of Eagan. F. It was recommended t adopt a resolution approving a Premise Permit for the Sibley Area Youth Hockey Association to conduct lawful gambling at Union 32 Craft House, 2864 Highway 55. G. It was recommended to approve a temporary on -sale liquor license and waive the license fee for Faithful Shepherd Catholic School on November 22, 2019 at 3355 Columbia Drive. H. It was recommended to approve a resolution in support of Dakota County Transportation Department's draft 5 -year Capital Improvement Program for 2020-2024. I. It was recommended to approve a Joint Powers Agreement with Dakota County and Inver Grove Heights for Project 1275 (County Project No. 26-54), Lone Oak Road (CSAH 26) – Upgrade Improvements/Design and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to approve an amendment to the Agreement for Snow Plowing Services on certain public streets with Birch Incorporated for the 2019-2020 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to approve a $18,700 contract with AVI to purchase four new video streamers and amend the Eagan Television 2019 budget accordingly. L. It was recommended to approve Plans & Specifications and authorize for bids for adding dorms to Fire Station Four. M. It was recommended to approve a one-year extension of Preliminary Subdivision approval for Lexington Flats to create one lot upon approximately 1.26 acres located northwest of Lexington Avenue and Lone Oak Road. N. It was recommended to approve Change Order #13 for Project 18-06, Police Department and City Hall Renovation. 0. It was recommended to adopt a resolution approving a Premise Permit for the Eagan Hockey Association to conduct lawful gambling at Eagan Arms Public House, 4250 Lexington Avenue South #109-111. City Council Meeting Minutes October 15, 2019 3 page PUBLIC HEARINGS Final Assessment Hearings for: Project 1307, Lone Oak Circle Street Improvements, Project 1309, Country Home Heights Street Improvements Project 1312, Ridgeview Acres (Jon Croft Acres) Street Improvements Project 1314, Meadowlands 1St Addition Street Improvements Project 1315, Woodgate 3'd, Tiberon, Mallard Park 3'd Additions Street Improvements Project 1316, Pinetree Pass 2"d, 4th & 6th Street Improvements Public Works Director Matthys gave an overview of Projects 1307, 1309, 1312, 1314, 1315 and 1316. He noted the Final Assessment Rolls were presented to the City Council on September 17, 2019, with public hearings scheduled for October 15, 2019 to formally present the final costs associated with these public improvements to the affected benefitting properties. Mayor Maguire opened the public hearings. Anthony Cina, 4458 Woodgate Court, inquired about the chip sealant used for the Woodgate street improvement and how interest payments work on a partial payment. Staff responded to his questions. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearings and approve the Final Assessment Rolls for Project 1307, Lone Oak Circle, Project 1309, Country Home Heights, Project 1312, Ridgeview Acres (Jon Croft Acres), Project 1314, Meadowlands 1st Addition, Project 1315, Woodgate 3rd, Tiberon, Mallard Park 3rd Additions, Project 1316, Pinetree Pass 2nd, 4th & 6th, and authorize their certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Approve Final Planned Development—Viking Lakes Residential City Administrator Osberg introduced the item noting the Council is being asked to consider approval of a Final Planned Development for 261 multi -family residential units and 32,600 square food fitness/clubhouse and retail building upon property located southeast of Lone Oak Parkway and Vikings Parking. City Planner Schultz gave a staff report and provided a PowerPoint presentation. Schultz noted, omitted from the information is the addition of a 1,430 sq. ft. patio seating as part of the restaurant/cafe on the west end of the site; it was identified in the plan and would also be included as part of the approval. Additionally, Schultz clarified with City Council that the applicant was also seeking approval of on -sale liquor as part of this Final PD Agreement. The Council discussed the Final Planned Development request. City Council Meeting Minutes October 15, 2019 4 page Don Becker, representing the applicant, was present and available for questions. He noted the deviation of parking stall width will be 9'x 18' not 9'x 19' as noted in the written materials. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Final Planned Development for 261 multi -family residential units and 32,600 square foot fitness/clubhouse and retail building upon property located southeast of Lone Oak Parkway and Vikings Parkway, subject to the following conditions: Aye: 5 Nay: 0 1. A Final Planned Development Agreement shall be executed prior to issuance of any building permits. The Final Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office. The following plans are required for the Final Planned Development Agreement. • Final Site Plan • Final Building Elevations • Final Landscape Plan • Preliminary Signage Plan • Final Lighting Plan • Final Amenities Plan 2. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. The applicant shall enter into an Encroachment Agreement, in a form acceptable to the City Attorney, regarding the encroachments within the conservation easement as depicted. 4. Intentionally omitted. 5. In addition to the fitness center and clubhouse, all permitted uses listed within the Neighborhood Business zoning district are permitted within the retail building within Phase 1. Any uses listed within the Conditional Use section of the Neighborhood Business zoning district, or other uses not listed within the Permitted section, will require Planned Development Amendment to be considered by City Council. 6. All building construction within the proposal area shall incorporate construction methods and techniques that reduce interior noise impacts from airport noise in accordance with the City Council Meeting Minutes October 15, 2019 5 page Metropolitan Council's 2030 Transportation Policy Plan and City Code Section 11.64 pertaining to the Aircraft Noise Zone Overlay District. 7. Trash and recycling containers shall be stored within the principal building or in an enclosure attached to the building that meets the design standards in the City Code or as otherwise agreed upon, and be constructed of the same finish materials as the principal buildings. 8. All mechanical equipment, both roof and ground mounted, shall be screened in accordance with City Code standards or as otherwise agreed upon. All equipment and proposed screening shall be shown and identified on the Final Building Elevations. 9. All landscaped areas shall be provided with automatic irrigation in compliance with City Code requirements. 10. The applicant shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. 11. The development shall be subject to the City's codified land disturbance and erosion control regulations. 12. This development shall install and maintain appropriate temporary erosion and sediment control practices associated with the trail and storm sewer encroachments into the conservation easement. 13. This development shall comply with Eagan's regulations for wetland buffers and wetland buffer vegetation requirements, according to City Code §11.67 Subd. 7 and Subd. 8, in areas associated with the trail and storm sewer encroachments into the conservation easement. 14. This development shall permanently abandon by fill or bulkhead the two storm sewer pipes that exist within the conservation easement area. 15. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control of effective retention of the site's new impervious surface area (including effective soil remediation for all of the site's disturbed soils that are to be revegetated). 16. The applicant shall clarify stormwater iron -sand filter bench system details, including detailed construction cross-sections and notes to include an appropriate constructed box frame, impermeable rubber liner specifications (thickness, acceptable joint sealing, etc.), under -drain details including pipe type and cleanouts/vents, erosion -control protections at toe and top of side -slopes, iron -sand mix specification/composition/source and estimate mix volume needed, etc. for contractor to successfully construct and protect. Pertinent plan sheets shall also include notes for coordinating City Water Resources Staff inspection of Iron -Sand Filtration during critical construction steps. 17. The applicant shall clarify details for the southwest filtration basin with iron -sand filter around the under -drain system, including detailed construction cross-sections and notes to City Council Meeting Minutes October 15, 2019 6 page include under -drain details including pipe type and cleanouts/vents, erosion -control protections at toe and top of side -slopes, iron -sand mix specification/composition/source and estimate mix volume needed, etc. for contractor to successfully construct and protect. Pertinent plan sheets shall also include notes for coordinating City Water Resources Staff inspection of Iron -Sand Filtration during critical construction steps. 18. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long- term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 19. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 20. This development shall be designed to support broadband and fiber optic telecommunications networks. The applicant shall provide a plan to be approved by staff including development -owned vault(s) at an entry point(s) to the premises and a conduit system to provide fiber optic to all buildings in the development. The conduit system shall utilize a multi -partitioned inner duct system, or other comparable means, to accommodate multiple fiber optic service providers in the future. The conduit to the well house can be a single duct. 21. The applicant shall obtain a right-of-way permit prior to performing any work within the right-of-way. 22. Any encroachment into a conservation easement shall require Council approval. 23. The applicant shall enter into an encroachment agreement for any facility proposed in a drainage and utility easement (i.e. tennis courts), in a form acceptable to the City Attorney. 24. The applicant shall provide private maintenance agreements for the private streets and utilities, in a form acceptable to the City Attorney. 25. The applicant shall be responsible to restore all boulevards, trails, streets, medians, curb and gutter, irrigation, lighting, and landscaping back to its original condition, in a manner acceptable to the City Engineer. 26. The applicant shall provide building address numbers per Section 2.78 of the City Code. 27. The applicant shall convey a trail easement, in a form acceptable to the City Attorney, for the public trail that applicant is constructing. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. City Council Meeting Minutes October 15, 2019 7 page ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Hansen announced the Minnesota Valley Transit Authority (MVTA) received the Transit System of the Year Award on October 9th in St. Paul from the Minnesota Public Transit Association. CITY ADMINISTRATOR City Administrator Osberg noted the Human Resources Committee will be meeting immediately after tonight's meeting. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:50 p.m. Aye: 5 Nay: 0 Date 0 Mayor