11/19/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
NOVEMBER 19, 2019
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley arrived at 6:06 p.m.
Brenda Quay, Venstar/New Era Development, LLC, introduced herself to the Council. Ms. Quay gave a
brief background of her company and noted they are potentially looking to build in Eagan.
Cindy Lang and Alissa Bert, Dogtopia, addressed the Council regarding a zoning code amendment
request.
A regular meeting of the Eagan City Council was held on Tuesday, November 19, 2019 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, City Engineer
Gorder, Community Development Director Hutmacher, City Planner Schultz, Parks and Recreation
Director Pimental, Communications and Engagement Director Ellickson, Finance Director Pepper, Fire
Chief Scott, City Attorney Dougherty and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the November 4, 2019 regular City Council minutes as
presented or modified.
B. Personnel Items:
1. It was recommended to approve the status change of Katherine Parsons, Skate School
Coordinator, from a part-time, seasonal employee to a FT Benefits Eligible employee to
work a minimum of 30 hours per week.
2. it was recommended to approve a Memorandum of Understanding between the City of
Eagan and the Teamster's Local #1320 — Clerical Unit, clarifying vacation language changes
effective January 1, 2020.
C. It was recommended to ratify the check registers dated October 25, November 1 and 8, 2019.
D. It was recommended to approve the ordinary and customary contract with Group Medical
Insurance Coverage Renewal, LifeWorks, LogMein USA, Inc., Andrew Berkowitz, Jerri
Neddermeyer, Cora Williams, Eagan 50+ Senior Board, and Independent School District 196.
City Council Meeting Minutes
November 19, 2019
2 page
E. It was recommended to amend the 2019 CIP budget in the amount of $26,000 for purchase of
additional storage space for campus surveillance camera video, and to amend the 2020 CIP
budget in the amount of $32,000 for purchase of an upgrade to existing Laserfiche data storage
software.
F. It was recommended to approve the 2019-2020 Airport Relations Commission Work Plan.
G. It was recommended to approve an agreement with Northwestern University Center for Public
Safety to conduct the School of Police Staff and Command at the Eagan Police Department.
H. It was recommended to approve change order for contracts with AVI Systems, Inc and UHL
Company for the remodel of the City Hall / Police Campus.
I. It was recommended to approve a resolution with the Metropolitan Council for the Municipal
Publicly Owned Infrastructure Inflow & Infiltration Grant Program and authorize the Mayor and
City Clerk to execute all related documents.
J. It was recommended to approve the final payment for Contract 18-20 (City -Wide Intersections —
Traffic Signal, Pedestrian and Street Lighting Improvements) in the amount of $23,707.72 to
Pember Companies, Inc. and accept the improvements for perpetual City maintenance subject
to warranty provisions.
K. It was recommended to approve Change Order No. 1 and the final payment for Contract 19-07
(Storm Water & Water Quality Ponds — Sediment Removal & Outlet Improvements) in the
amount of $9,553.34 to JM Hauling LLC and accept the improvements for perpetual City
maintenance subject to warranty provisions.
L. It was recommended to approve the final payment for Contract 19-09 (2019 Trail & Parking Lot
Improvements) in the amount of $87,042.66 to Bituminous Roadways, Inc. and accept the
improvements for perpetual City maintenance subject to warranty provisions.
M. It was recommended to approve the final payment for Contract 19-30 (Blackhawk Lake (1313-1),
Thomas Lake (1313-7), and Holz Lake (LP -28) —Alum Applications) in the amount of $169,377.00 to
HAB Aquatic Solutions, LLC and accept the contractor's work as complete.
N. It was recommended to approve final payment for Contract 19-31 (Heine Pond and Carlson Lake
— Alum Applications) in the amount of $170,796.00 to HAB Aquatic Solutions, LLC and accept the
contractor's work as complete.
O. It was recommended to approve the final payment for Contract 19-32 (Ponds GP -1.2, JP -5, LP -
41, LP -44 and LP -53 — Alum Applications) in the amount of $173,200.00 to HAB Aquatic
Solutions, LLC and accept the contractor's work as complete.
P. It was recommended to approve Change Order No. 2 (Project 1310, Surrey Heights Drive) and
Change Order No. 3 (Project 1311, Donald Avenue) for Contract 19-03 (Surrey Heights Drive /
Donald Avenue — Street and Utilities Rehabilitation) and authorize the Mayor and City Clerk to
execute all related documents.
Q. It was recommended to receive the Draft Feasibility Report for Project 1364 (Highview Acres /
Spande / Valley View Plateau — Street Improvements) and schedule a public hearing to be held
on December 17, 2019.
R. It was recommended to receive the Draft Feasibility Report for Project 1365 (McKee Addition 1st
— 3rd — Street Improvements) and schedule a public hearing to be held on December 17, 2019.
S. It was recommended to receive the Draft Feasibility Report for Project 1367 (Duckwood Estates
— Street Improvements) and schedule a public hearing to be held on December 17, 2019.
T. It was recommended to receive the Draft Feasibility Report for Project 1368 (Duckwood Trail —
Street improvements) and schedule a public hearing to be held on December 17, 2019.
U. It was recommended to receive the Draft Feasibility Report for Project 1369 (Royal Oaks — Street
Improvements) and schedule a public hearing to be held on December 17, 2019.
City Council Meeting Minutes
November 19, 2019
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V. It was recommended to receive the Draft Feasibility Report for Project 1370 (GVR Acres /
Rathman Addition —Street Improvements) and schedule a public hearing to be held on
December 17, 2019.
W. It was recommended to approve the final payments for Contracts 19-14, 19-15 and 19-16 for
Nature Trail Improvements and accept the improvements for perpetual City maintenance
subject to warranty provisions.
X. It was recommended to adopt a Findings of Fact, Conclusions & Resolution of Denial of a
request for Planned Development Amendment at 1629 Lena Court.
Y. It was recommended to approve the revised Collateral Control Agreement with Minnesota
Vikings Football, LLC and U.S. Bank, N.A.
Z. It was recommended to declare Fire Department lawn mower surplus and authorize disposal.
AA. It was recommended to declare a Fire Department vehicle surplus and authorize disposal.
BB. It was recommended to approve an Off -Sale Liquor License for Heng Liquor LLC doing business
as Perrier Liquor, 1960 Cliff Lake Road Suite 101.
CC. It was recommended to approve a resolution to accept a donation from Boy Scouts of America.
There were no public hearings to be heard.
PUBLIC HEARINGS
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Bakken moved, Councilmember Hansen seconded a motion to adjourn the meeting at
6:33 p.m. Aye: 5 Nay: 0
City Council Meeting Minutes
November 19, 2019
4 page
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