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01/14/2020 - City Council Special SPECIAL CITY COUNCIL MEETING TUESDAY JANUARY 14, 2020 5:30 P.M. COUNCIL CHAMBERS—EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. JOINT MEETING WITH EAGAN’S LEGISLATIVE DELEGATION IV. FOLLOW UP ON 292 FACILITY STUDY CONCEPTS V. OTHER BUSINESS VI. ADJOURNMENT Agenda Information Memo January 14, 2020, Eagan Special City Council Workshop III.JOINT MEETING WITH EAGAN’S LEGISLATIVE DELEGATION Action to be Considered: No formal action is needed. Eagan’s legislative delegation has been invited to the workshop to dialogue with the Council regarding legislative issues of importance during the 2020 session. Facts: ➢The City of Eagan is represented by: State Senators Jim Carlson, District 51, and Matt Klein, District 52; along with State Representatives Sandy Masin, District 51A; Laurie Ha lverson, District 51B; and Ruth Richardson, District 52B. ➢It is the tradition of the City Council to meet with the legislative delegation at the first Council workshop in January. Invitations were sent in November to each member of the delegation inviting them to attend the January 14 workshop. ➢In keeping with the approach taken over the past several years, the City does not have specific legislative priorities. Rather, representatives of the League of Minnesota Cities (LMC), Municipal Legislative Commission (MLC), and Metro Cities will be at the Council workshop to provide a brief update on the two or three primary issues each organization will be addressing in the coming legislative session on cities’ behalf. Specifically, each organization has been asked to speak to issues pertinent to Eagan. ➢The following representatives will be attending the workshop: o League of MN Cities: Anne Finn, Assistant Intergovernmental Relations Director o Municipal Legislative Commission: Tom Poul, Attorney, Messerli & Kramer o Metro Cities: Steve Huser, Government Relations Specialist ➢The legislative policies for each organization can be found at the links below: o League of Minnesota Cities: www.lmc.org/page/1/legislative-policy-priorities.jsp o Municipal Legislative Commission (The 2019 Policies are lined to their site. The 2020 policies are not yet available online): http://mlcmn.org/wpcontent/uploads/2018/12/2019_MLC_Legislative_Program.pdf o Metro Cites: https://www.metrocitiesmn.org/2020-legislative-policies Attachments: (0) Agenda Information Memo January 14, 2020 Eagan Special City Council Workshop VI. COMPREHENSIVE RECREATION FACILITY STUDY CONCEPTS AND DISCUSSION Action for Consideration: No action needed, this discussion with Council will provide final details and example cost estimates on proceeding further with the specific concepts outlined in the comprehensive recreation facility plan as presented by 292 Design Group at the October workshop. Facts: ➢ The main difference in this month’s presentation for City Council is cost estimate data paired with the different concepts that were presented in October 2019. No financing mechanisms will be discussed at this workshop. ➢ Background: This plan is being presented to provide for recreation facilities enhancements for current facilities and possible new facilities to meet the needs of the community over the next 20 years. Community Surveys, Stakeholder groups, and several open houses were conducted to collect information from user groups and the greater community on recreation use and needs. ➢ Facility planning for recreation services within a community is an ongoing challenge, and with Eagan’s quick growth in the 1980 and 1990’s, most of our facilities are showing their age. In addition, todays recreation needs are different than those of the community back 20-30+ years ago when many of our structures were originally planned. ➢ Demographics of our community have also changed in the past decade and will continue to do so in the future; having updated facilities will allow for programming options to reach a greater audience for the next 20 years. ➢ Facility operations needs and functionality of spaces have also changed in our current facilities. Storage and operational efficiencies can be realized with these improvements (i.e., renovating lobby in Civic Arena to allow for concessions and front desk operations to be side by side versus these spaces spread across the facility as they currently are). ➢ Other cities and providers have also established or have planned a variety of additional recreation centers, YMCA'S, community school buildings and other providers that help provide the total recreation options for people living in the City. Our efforts have been to complement these planned items, not to be redundant with them. ➢ Cost estimates are included on the presented possible concepts, however, no financial plans have been assembled to be provided concurrent with the concepts. After further conversation with City Council, staff will prepare financing options and bring that information to the Finance Committee, and ultimately back to full City Council. Policy Questions: 1. Is Council supportive of staff putting together a prioritization schedule for improvements over the next ten years and building into that funding options to present to Finance Committee by mid-2020? 2. Is Council supportive of staff seeking collaboration and/or financial and operational partnerships within the community to specifically build any potential new recreation facilities. Attachments: (2) VI.-1 292 Design Group final presentation VI.-2 Draft facility plan 292 RECREATION FACILITIES STUDY January 14, 2020 292 Gathered input Analyzed Demographics, Market & Performance Synthesized Information Prepared Conceptual Options Analyzed Operation Impact Prepared Report Present Findings to Leadership Developed Construction Project Costs Process Administered Community Survey January 14 City Council Workshop 292 Gathered Input •City staff •Seniors •Eagan Convention & Visitors Bureau •Caponi Art Park •Ice Crystal Figure Skating Club •Eagan Hockey Association •Wave Soccer Club •Eagan Athletic Association •Public 292 Analyzed Demographics 292 Kayaking 116.3% Yoga 93.6% Gymnastics 53.8% Aerobics 39.2% Running/Jogging 37.3% Exercise Walking 13.6% Tennis 13.0% Cheerleading 12.9% Lacrosse 7.7% Ice Hockey 6.5% Ice/Figure Skating 6.1% Weightlifting 5.8% Baseball 5.2% Pilates 3.6% Basketball 2.0% Table Tennis 22.6% Softball 17.8% Football (tackle)16.9% Wrestling 6.7% Martial Arts / MMA 6.3% Swimming 6.2% Volleyball 5.6% Bicycle Riding 2.6% Workout at Club 1.8% Exercising w/ Equipment 1.2% / 12.2 M / 47.1 M+- Reviewed Recreation Trends Assessed Program Performance Activity 2016 2018 % Change After School 181 153 -15.0% Art 1,026 1,682 64.0% Art Exhibits 70 136 94.0% Camp 1,551 2,331 50.0% Dance 34 37 0.8% ETV 73 112 53.0% Events 713 731 2.0% Fishing 61 151 147.0% Fitness 70 33 -53.0% Health & Wellness 845 1,579 86.0% Life Learning 1 99 9800.0% Music 217 298 37.0% Tennis 128 109 -15.0% Trips 235 244 0.3% Pre -School 474 353 25.0% Ice Skating 1,353 1,299 0.4% Program Participation 292 Administered Statistical Survey Usage of facilities, trails, and sports fields is high (94%) National Average: 76%6-pages; 20 minutes to complete Mailed to random sample of households Complete by mail, phone, and/or internet Home addresses used to validate eligibility Goal: 300 surveys l Actual: 408 surveys +/-4.9% margin of error at 95% level of confidence Satisfaction with maintenance is very high (93%) Program, special event, and activity participation is high (37%) National Average: 33% City and Parks & Recreation Department are communicating effectively City and Parks & Recreation Department communication methods are most used & preferred Satisfaction with facilities and programs is very high (89%) 292 (Q22.)(Q1.) Prepared Conceptual Options ECC Civic Arena Cascade Bay Art House Fieldhouse 292 Analyzed Operation Impact 292 Developed Project Budget Additional Expenditures & Revenues Construction Costs, Soft Costs, & Contingency 292 CONCEPTS 292 ECC: Lower Level `` Seniors Addition Building Operations Addition 292 ECC: Upper Level 292 ECC PROJECT BUDGET Construction Costs $3,227,000 Soft Costs $750,000 Contingency $400,000 Project Budget $4,377,000 OPERATION IMPACT Additional Expenditures & Revenues Estimate Revenues $15,000 Expenditures $54,500 –$39,500 292 Civic Arena: Lower Level Addition 292 Civic Arena: Upper Level 292 Civic Arena PROJECT BUDGET Construction Costs $3,869,000 Soft Costs $773,000 Contingency $464,000 Project Budget $5,106,000 OPERATION IMPACT Additional Expenditures & Revenues Estimate Revenues $16,800 Expenditures $56,100 –$39,300 292 Art House Community & Arts Activity Center 292 Art House Community & Arts Activity Center 292 Art House PROJECT BUDGET Construction Costs $5,795,000 Soft Costs $1,159,000 Contingency $695,000 Project Budget $7,649,000 OPERATION IMPACT Additional Expenditures & Revenues Estimate Revenues $238,570 Expenditures $459,250 –$220,680 292 Cascade Bay 292 Cascade Bay PROJECT BUDGET Construction Costs $4,367,000 Soft Costs $873,000 Contingency $524,000 Project Budget $5,764,000 OPERATION IMPACT Additional Expenditures & Revenues Estimate Revenues $58,000 Expenditures $105,454 –$47,454 POTENTIAL IMPROVEMENTS Welcome Space $170,000 Shower/Splash Area $240,000 Play/Party Rental Expansion $250,000 Lazy River/Plunge Pool $400,000 Reservable Cabanas $160,000 Main Water Slide $1,000,000 Concessions $228,000 Environmental Graphics $50,000 292 Indoor Fields: Inflated dome 292 Indoor Fields: Rigid structure 292 Fieldhouse PROJECT BUDGET: INFLATED DOME Construction Costs $5,576,000 Soft Costs $836,000 Contingency $658,000 Project Budget $7,070,000 OPERATION IMPACT Additional Expenditures & Revenues Estimate Revenues $609,276 Expenditures $477,180 $132,096 PROJECT BUDGET: RIGID STRUCTURE Construction Costs $10,969,000 Soft Costs $1,645,000 Contingency $1,261,000 Project Budget $13,875,000 292 MOVING FORWARD Eagan Recreational Facilities Study Eagan, Minnesota l January XX, 2020 292DesignGroup CONTENTS Executive Summary 1 Stakeholder Input 7 Community Survey 8 Market & Demographic Analysis 14 Benchmarking Analysis 19 Concepts 21 Operation Impact Analysis 27 Implementation Approach 29 Supporting Documents 30 Eagan Recreation Facilities Study Consultant Team • 292 Design Group / Minneapolis, MN • Ballard*King & Associates / Highlands Ranch, CO • ETC Institute / Olathe, KS • RJM Construction / Golden Valley, MN EXECUTIVE SUMMARY EAGAN RECREATION FACILITIES STUDY | 292 | 1 INTENT The intent of the study is to examine the existing facilities within the context of Eagan’s current and future needs and to outline a plan which allows the City to continue providing residents with high-quality recreational opportunities. Eagan facilities are aging—the ECC is already 17 years old; an improvement plan would help guide the City forward over the next 20 years. Four existing facilities were studied: Cascade Bay, Civic Arena, Eagan Community Center, and the Art House. A fieldhouse was also explored as a consequence of information gathered from stakeholders/survey/benchmarking input. PROCESS The study process involved a series of tasks which were completed to better understand existing and future recreation needs. Each task provided a unique layer of information that contributed development of concept options for a long-term approach to the City’s park and recreation facilities. Stakeholder Input The study team held a series of meetings with a variety of stakeholder groups and city staff; attended facility tours; and hosted a public open house in the City Council Chambers. Information from this input indicated that while people were happy with most facilities, there was need for improvement in some facilities to support the current and potential programming needs. Community Survey A statistically-valid survey was administered by ETC Institute to help determine park and recreation priorities of the community. Survey packets were mailed to a random sample of households in Eagan. The goal of 300 returned surveys was exceeded. Results of the survey indicated a high-level of satisfaction with recreation opportunities and amenities Market & Demographic Analysis Ballard*King and Associates prepared an analysis of Eagan demographics, recreation participation and recreation trends. Key indicators point to the ability of Eagan to support the varied and numerous facilities and programs. The analysis also highlights areas of growth and decline in various activities alongside their overall rank and participation numbers. Benchmarking Analysis Eagan programs were compared against program trends, national trends and local facilities helps to better understand Eagan park and recreation facilities within the broader context Design Workshop A design workshop was held with city staff to develop facility concepts for future improvements. 292 staff developed a series of design concepts for discussion for each of the five study areas. The concepts were derived from information gathered from stakeholders, city staff, the survey, and demographic and benchmarking analyses. Concepts were developed for the four existing facilities— Community Center, Civic Arena, Cascade Bay and Art House— in addition to a potential new fieldhouse. Operations Analysis In conjunction with city staff, Ballard*King prepared an operations analysis that outlined the potential expenditures and revenues for each concept option. The operations analysis helps identify the financial implications of operating the improved and potential new facilities. Project Budget Development 292 Design Group and RJM Construction developed project budgets for each identified component of the study. The budgets outlined in this report are based on construction of similar projects the RJM and 292 team has completed. The outlined costs are intended to be comprehensive project budgets; they include the cost of construction—the bricks and mortar— but also the various, additional costs required to construct the recommendations. • Architects and Engineer Fees • Soil borings, surveys, and construction testing • Permits and SAC/WAC charges • Furnishings, Fixtures and Equipment The project budgets also include a contingency for unknowns and potential design or program changes between the issuance of the report and the time of construction. The costs listed in this report apply to projects constructed from mid 2020 to mid 2021. Projects that extend beyond that time frame would need re-evaluation of costs to address inflation factors that would affect the projected project budget. The project budgets provide the city with sufficient cost information to undertake the improvements included in the report. IMPLEMENTATION Should the City Council elect to proceed with the concepts contained within the report, there are implementation options for achieving the improvements. Combined Single Funded Approach The City Council could elect to combine all the projects into a single referendum-funded project. Depending upon selected concept options, the combined single funded project costs could range from $30,000.000 to $42,000.000. (See the Concepts section for additional information.) Multi-Year Phased Approach Another potential approach is to make incremental improvements over time, starting with the highest priority and working over a multi-year period. A five to ten year process would reduce spending in any particular fiscal year to approximately $14,000,000 or less. EXECUTIVE SUMMARY EAGAN RECREATION FACILITIES STUDY | 292 | 2 Upper Level Lower Level EAGAN CIVIC ARENA IMPROVEMENTS The Civic Arena is a popular and well-used civic amenity. Suggested improvements would elevate the arena to the next level, enhancing gathering, concessions and multi-purpose spaces for patrons and improving operational challenges for staff. Suggested improvements to the Civic Arena include an addition to the main entry to create a central gathering space and ease circulation between arena spaces; interior renovations on both levels to improve building functions and refresh existing spaces; and the creation of an outdoor patio to support existing space for events and rentals. PROJECT BUDGET Construction Costs $3,869,000 Soft Costs $773,000 (Including engineering, architectural & testing fees and FFE items) Contingency $464,000 Project Budget $5,106,000 EXECUTIVE SUMMARY EAGAN RECREATION FACILITIES STUDY | 292 | 3 Upper Level Lower Level EAGAN COMMUNITY CENTER IMPROVEMENTS Suggested improvements to the community center include a small building addition with dedicated senior center space and interior renovations that would refresh existing spaces, expand programming opportunities and enhance operations. None of the suggested improvements are wholesale changes; they are minor adjustments to the existing plan to help the already successful facility meet programming and operational challenges. PROJECT BUDGET Construction Costs $3,227,000 Soft Costs $750,000 (Including engineering, architectural & testing fees and FFE items) Contingency $400,000 Project Budget $4,377,000 EXECUTIVE SUMMARY EAGAN RECREATION FACILITIES STUDY | 292 | 4 ART HOUSE IMPROVEMENTS The existing Art House has served the community well, but it can no longer meet current or future program needs. The spaces are filled to capacity and the building has accessibility and structural challenges. Renovation of—or expansion to—the building is not a good economic decision. A new Art House, designed to accommodate programming needs and located on the site of the existing building, is proposed. The concept for the new facility is to create a single-story building, residential in character, that has a strong connection to nature and the park in which it’s located. Multi-purpose activity spaces and adequate storage/prep areas that would serve a wide variety of social, educational and community activities. PROJECT BUDGET Construction Costs $5,795,000 Soft Costs $1,159,000 (Including engineering, architectural & testing fees and FFE items) Contingency $695,000 Project Budget $7,649,000 EXECUTIVE SUMMARY EAGAN RECREATION FACILITIES STUDY | 292 | 5 CASCADE BAY IMPROVEMENTS Improvements to Cascade Bay are focused on reinvigorating an aging facility, increasing amenities for patrons and appealing to a broad range of age groups. While it continues to be popular and successful, the facility needs increased maintenance and new features to add excitement, to appeal to patrons, to increase revenues, and to compete with surrounding venues. The proposed improvements are intended to keep the facility fresh and dynamic. PROJECT BUDGET Construction Costs $4,367,000 Soft Costs $873,000 (Including engineering, architectural & testing fees and FFE items) Contingency $524,000 Project Budget $5,764,000 EXECUTIVE SUMMARY EAGAN RECREATION FACILITIES STUDY | 292 | 6 RIGID STRUCTURE: PROJECT BUDGET Construction Costs $10,969,000 Soft Costs $1,645,000 (Including engineering, architectural & testing fees and FFE items) Contingency $1,261,000 Project Budget $13,875,000 INFLATED DOME: PROJECT BUDGET Construction Costs $5,576,000 Soft Costs $836,000 (Including engineering, architectural & testing fees and FFE items) Contingency $658,000 Project Budget $7,070,000 FACILITY PROSPECT: FIELDHOUSE Based on information gathered in the previous stages of the study, construction of a fieldhouse is a consideration for future recreation amenities. A fieldhouse would provide indoor turf fields for the winter and “shoulder” seasons—the transition between seasons when weather prevents play on outdoor fields. More exploration is needed to determine the optimal approach including type of structure and partnership opportunities. The concept diagrams here are meant to provide a preliminary level of information for the City should it choose to explore further development of this amenity. For purposes of this study, Rahn Park is a preferred, potential site for a fieldhouse. The building site would be on an underutilized portion of park land and not take away well-used fields in other locations. The potential site has fewer residences nearby compared to other sites, and the adjacent wooded area would help obscure the large fieldhouse structure. STAKEHOLDER INPUT EAGAN RECREATION FACILITIES STUDY | 292 | 7 STAKEHOLDERS Stakeholder Organizations Numerous stakeholder groups contributed to the study process by providing feedback about current and potential facilities as they relate to their particular program needs. Those groups included: • 50+ Seniors • Eagan Convention & Visitors Bureau • Caponi Art Park • Ice Crystal Figure Skating Club • Eagan Hockey Association • Wave Soccer Club • Eagan Athletic Association City Staff Most input was provided through small group meetings at the Eagan Community Center. Stakeholders were asked to describe their current programs and how the existing facilities supported or did not support their needs. The study team also met with city staff from multiple facilities and parks. Staff described their programs, how the facilities supported or did not support their program needs, in addition to building system issues such as necessary HVAC upgrades or technology challenges. After small group meetings, the design team toured each facility with city staff to learn, on site, about the condition of the facilities and the challenges for staff. Public Open House A public open house was held at the City Council Chambers and attendees were asked to leave comments regarding “what worked”, “what doesn’t work” and “what could be better” for each of the five facilities—Community Center, Civic Arena, Cascade Bay, Art House and fields. FACILITY ISSUES Input from stakeholders, staff and the public highlighted facility issues that hamper program activities or will need to be addressed to maintain operations. Eagan Community Center • Seniors want dedicated, and additional program space • The mechanical system will need upgrades • Better storage is needed • The concessions are weak • The ECVB has outgrown their space • Better wayfinding is needed • Basketball and volleyball report a shortage of court space to meet their program needs Art House • Too small for programming needs • Accessibility between spaces is a challenge Civic Arena • Needs ongoing improvements to spaces • The concessions are weak • Staffing challenges • More ice time needed/wanted Cascade Bay • Showing age; needs repair • Entry is congested • Outdated theme/aesthetics Parks/Fields • Indoor turf is needed for soccer and other sports • Not enough outdoor soccer space to expand or introduce new programs • More demand for turf multi-purpose fields than ballfields • Families are renting private time for baseball • One of a few communities without a turf field COMMUNITY SURVEY EAGAN RECREATION FACILITIES STUDY | 292 | 8 OVERVIEW ETC Institute administered a community interest and opinion survey for the City of Eagan during the summer of 2019. The survey was administered to help determine parks, trails, facilities, programs and recreation priorities for the community. METHODOLOGY ETC Institute mailed a survey packet to a random sample of households in the City of Eagan. Each survey packet contained a cover letter, a copy of the survey, and a postage-paid return envelope. Ten days after the surveys were mailed, ETC Institute sent emails to the households that received the survey to encourage participation. The emails contained a link to the on-line version of the survey to make it easy for residents to complete the survey (www.EaganParkSurvey.org). The goal was to obtain completed surveys from at least 300 households. This goal was far exceeded, with a total of 408 residents completing the survey. The overall results for the sample of 408 households have a precision of at least +/-4.8% at 95% level of confidence. See the Appendix for the full report which includes: This report contains the following: • Charts showing the overall results of the survey • Tabular data showing the overall results for all questions on the survey • A copy of the survey instrument MAJOR FINDINGS Usage of Parks and Recreation Facilities Ninety-four percent (94%) of respondents indicated they had visited City of Eagan parks, recreation facilities, trails, or sports fields in the past 12 months. When asked how often they had visited, on average, 40% indicated they had visited at least once a week; 29% visited a few times a month, 12% visited at least once a month, and 19% only visited a few times a year. Facilities Visited by Households Thirty-three percent (33%) of households indicated they had visited Cascade Bay in the past 12 months. Other facilities visited in the past year include: Eagan Athletic Fields (29%), Eagan Community Center – Fitness and Gymnasiums (23%), Eagan Ballfields (18%), and Eagan Community Center – Blast (16%). Multiple choices could be made for this question. Q1. Have you or any members of your household visited  any of the City of Eagan parks, recreation facilities, trails,  or sports fields in the past 12 months by percentage of respondents Source:  ETC Institute (2019) 94% 6% Yes No 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 2 33% 29% 23% 18% 16% 14% 14% 11% 11% 10% 10% 6% Cascade Bay Eagan Athletic Fields Eagan Community Center‐Fitness & Gymnasiums Eagan Ballfields Eagan Community Center‐Blast Eagan Civic Arena Skating Activities Eagan Art House Eagan Civic Arena Special Events Eagan Community Center‐Rental Rooms Cardio Bay Eagan Community Center‐Senior Center Eagan Civic Arena Room Rentals 0%10%20%30%40%50% Q2. Facilities Households Have Used by percentage of respondents (multiple choices could be made) Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 4 COMMUNITY SURVEY EAGAN RECREATION FACILITIES STUDY | 292 | 9 Participation in Eagan Programs Thirty-seven percent (37%) of respondents indicated their household had participated programs, special events, or activities offered by Eagan Recreation in the past 12 months. Programs in which households participated include: community special events (57%), youth sports programs (25%), adult fitness and wellness programs (25%), water fitness classes (13%), and water walking (12%). Multiple choices could be made for this question.Q4. Have you or any members of your household participate in any programs, special events, or activities offered by  Eagan Recreation in the past 12 months? by percentage of respondents Source:  ETC Institute (2019) 37%63% Yes No 2019 City of Eagan Community Interest and Opinion Survey: Findings R ETC Institute (2019)P Satisfaction With Facilities Of the households that visited various facilities over the past 12 months, nearly all (97%) who used Cardio Bay were “very satisfied” or “satisfied.” Other facilities in which respondents were “very satisfied” or “satisfied” include: Cascade Bay (97%), Eagan Civic Arena Skating Activities (91%), Eagan Civic Arena Special Events (91%), Eagan Community Center – Rental Rooms (91%), and Eagan Community Center – Fitness and Gymnasiums (90%). Most Important Parks and Recreation Facilities Based on the sum of their top four choices, the parks and recreation facilities that were most important to households were: 1) Cascade Bay, 2) Eagan Athletic Fields, 3) Eagan Community Center – Fitness and Gymnasiums, and 4) Eagan Ballfields. Q2‐2. Satisfaction with Facilities by percentage of respondents who have used the facility 71% 46% 42% 43% 61% 43% 36% 43% 44% 43% 40% 51% 57% 26% 51% 49% 48% 30% 47% 53% 46% 44% 45% 48% 32% 37% 2% 2% 7% 7% 9% 8% 10% 10% 12% 10% 10% 15% 3% 2% 2% 2% 2% 1% 2% 3% 3% 2% 4% Cardio Bay Cascade Bay Eagan Civic Arena Skating Activities Eagan Civic Arena Special Events Eagan Community Center‐Rental Rooms Eagan Community Center‐Fitness & Gymnasiums Eagan Ballfields Eagan Athletic Fields Eagan Civic Arena Room Rentals Eagan Community Center‐Senior Center Eagan Community Center‐Blast Eagan Art House Other 0%20% 40% 60% 80% 100% Very Satisfied Satisfied Neutral DissatisfiedSource:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 6 35% 32% 32% 21% 16% 15% 15% 12% 11% 9% 8% 2% Cascade Bay Eagan Athletic Fields Eagan Community Center‐Fitness & Gymnasiums Eagan Ballfields Eagan Community Center‐Senior Center Eagan Art House Eagan Civic Arena Skating Activities Eagan Civic Arena Special Events Cardio Bay Eagan Community Center‐Rental Rooms Eagan Community Center‐Blast Eagan Civic Arena Room Rentals 0% 10% 20% 30% 40% 50% Most Important 2nd Most Important 3rd Most Important 4th Most Important Q3. Most Important Facilities to Households by percentage of respondents who selected the items as one of their top four choices Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 7 COMMUNITY SURVEY EAGAN RECREATION FACILITIES STUDY | 292 | 10 Satisfaction With Programs Of the households that participated in various programs over the past 12 months, 100% were “very satisfied” or “satisfied” with 13 of the 27 programs assessed. They include: adult arts, adult tennis lessons, Eagan Community Center room rentals, personal training sessions, preschool program, public/open swim, senior wellness programs, senior trips and special events, teen and tween programs, water walking, youth arts, youth fitness and wellness programs, and youth swim lessons. Q5‐2. Satisfaction with Programs by percentage of respondents who have used the program 67% 50% 50% 100% 83% 25% 67% 42% 56% 50% 67% 64% 53% 58% 36% 47% 36% 54% 58% 47% 29% 67% 33% 40% 0% 33% 50% 50% 17% 75% 33% 58% 100% 44% 50% 33% 36% 44% 37% 58% 47% 57% 39% 33% 39% 57% 17% 50% 40% 0% 3% 7% 7% 7% 8% 8% 14% 17% 17% 20% 0% 5% 14% 0% Adult arts Adult tennis lessons Eagan Community Center room rentals Personal training sessions Preschool program Public/Open swim Senior wellness programs Senior trips & special events Teen & tween programs Water Walking Youth arts  Youth fitness & wellness programs Youth swim lessons Community special events Water fitness classes Youth sports programs Senior Center Group fitness training class Birthday parties Senior Group Fitness classes Adult fitness & wellness programs Lap swim Youth summer camp programs Senior drop‐in programs  Youth tennis lessons & camps Posture alignment training 0%20%40%60%80%100% Very Satisfied Satisfied Neutral DissatisfiedSource:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 11 Most Important Parks and Recreation Facilities Based on the sum of their top four choices, the parks and recreation programs that were most important to participant households were: 1) community special events, 2) youth sports programs, 3) adult fitness and wellness programs, and 4) adult arts. 0%0% 7% 2% 0% 40% 24% 22% 14% 11% 11% 9% 9% 9% 9% 8% 8% 7% 7% 7% 7% 5% 5% 5% 3% 3% 3% 1% 0% Community special events Youth sports programs Adult fitness and wellness programs Adult arts Youth summer camp programs Youth swim lessons Water fitness classes Senior Center Youth arts Water walking Group fitness training class Senior trips and special events Birthday parties Eagan Community Center room rentals Public/Open swim Preschool program Senior Group Fitness classes (Adults 55+) Senior wellness programs Teen and tween programs Youth fitness and wellness programs Senior drop‐in programs Lap swim Personal training sessions Adult tennis lessons Posture alignment training Youth tennis lessons and camps 0% 10% 20% 30% 40% 50% Most Important 2nd Most Important 3rd Most Important 4th Most Important Q6. Most Important Programs to Households by percentage of respondents who selected the items as one of their top four choices Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 12 Information Sources When residents were asked how they learn about Eagan recreation programs and activities, more than two-thirds (68%) indicated it is from the activity guide. Other sources of information include: City website/Recreation Department webpage (46%), flyers/newsletters (38%), friends and neighbors (36%), and City emails/e- blasts (31%). Multiple choices could be made for this question. Respondents were also asked which methods of communication they MOST PREFER to receive. Based on the sum of their top four choices, the methods that households prefer most include:1) activity guide, 2) City website/Recreation Department webpage, 3) City emails/e-blasts, and4) flyers/newsletters. 68% 46% 38% 36% 31% 26% 21% 20% 17% 14% 5% 5% 3% 1% 1% Activity guide City website/Recreation Dept. webpage Flyers/newsletters From friends & neighbors City emails/e‐blasts Newspaper Facebook NextDoor Promotions at Eagan events Materials at Parks & Recreation facilities Conversations with staff Street banners Twitter Smart phone application Parks & Recreation Commission meetings 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q7. Ways Respondents Learn About Eagan Recreation  Programs and Activities by percentage of respondents (multiple choices could be made) Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 13 COMMUNITY SURVEY EAGAN RECREATION FACILITIES STUDY | 292 | 11 Barriers to Participation and Usage Respondents were asked to indicate what barriers prevent them from participating in programs or visiting facilities more often in the City of Eagan. Forty percent (40%) of households indicated they are “too busy;” 17% answered “program times are not convenient;” 16% indicated they are “not interested,” and 16% answered “do not know what is being offered.” Multiple choices could be made for this question. Satisfaction With Parks and Recreation Services Ninety percent (90%) of respondents surveyed were “very satisfied” or “satisfied” with the maintenance of parks in the City of Eagan. Other parks and recreation services in which households were “very satisfied” or “satisfied” included: number of City parks (86%), number of active recreation areas (80%), number of City athletic fields (80%), maintenance of outdoor pools (79%), and quality of outdoor athletic fields (75%). Residents were least satisfied with fees charged for rental spaces (42%). Most Important Parks and Recreation Services Based on the sum of their top four choices, the parks and recreation services that were most important to households were: 1) maintenance of parks, 2) number of City parks, 3) City adult programs, and 4) quality of programs for adults 55 and older. 40% 17% 16% 16% 14% 9% 7% 7% 5% 5% 5% 4% 4% 4% 3% 3% 3% 3% 3% 3% 1% Too busy Program times are not convenient Not interested Do not know what is being offered Fees are too high Desired program or facility not offered Use services from other agencies Do not know location of facilities Lack of restrooms Class full Drop in activity not available Facilities are not well maintained Too far from residence No passive recreation available Lack of parking Traffic/congestion Facilities lack right equipment Online registration is difficult Feel unsafe Difficult to navigate City website Poor customer service 0%10% 20% 30% 40% 50% 60% Q9. Barriers to Participation and Usage by percentage of respondents (multiple choices could be made) Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 15 Q13. Satisfaction with Parks and Recreation Services by percentage of respondents 41%42%38%34%35%28%29%22%26%25%29%27%22%23%23%19%24%22%22%20%22%23%20%18%20%21%19%11% 49%44%42%46%44%47%44%51%47%45%42%43%47%46%45%47%41%42%41%41%38%37%39%40%38%32%29%31%14% 8%12%16%18%20%23%20%25%26%29%27%29%26%28%28%27%30%33%34%38%36%28%35%25%28%36%39%50%14% 2%3%4%3%1%3%7%2%2%1%3%1%4%3%4%6%6%3%3%2%4%12%6%17%14%11%13%9%71% Maintenance of parks Number of City parks Number of active recreation areas Number of City athletic fields Maintenance of outdoor pools Quality of outdoor athletic fields Number of leisure recreation areas Maintenance of indoor skating rinks Field space dedicated to recreational play Maintenance of indoor courts City adult programs City youth programs Quality of indoor skating rinks Quality of outdoor pools Field space dedicated to competitive play Maintenance of outdoor skating rinks Number of recreation facilities Number of outdoor skating rinks Maintenance of indoor playground Quality of indoor playground Quality of indoor courts Quality of facilities for adults 55 & older Quality of outdoor skating rinks Number of outdoor pools Quality of programs for adults 55 & older Number of indoor skating rinks Number of indoor courts Fees charged for rental spaces Other 0%20%40%60%80%100% Very Satisfied Satisfied Neutral DissatisfiedSource:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 19 2% 49% 24% 23% 16% 15% 15% 14% 13% 11% 8% 7% 7% 5% 5% 5% 5% 5% 4% 4% 3% 3% 3% 3% 2% 2% 2% 1% 5% Maintenance of parks Number of City parks City adult programs Quality of programs for adults 55 & older Number of leisure recreation areas Quality of facilities for adults 55 & older Number of active recreation areas City youth programs Field space dedicated to recreational play Maintenance of outdoor pools Field space dedicated to competitive play Number of recreation facilities Number of outdoor pools Quality of outdoor athletic fields Quality of outdoor pools Fees charged for rental spaces Maintenance of outdoor skating rinks Number of City athletic fields Maintenance of indoor skating rinks Quality of outdoor skating rinks Number of indoor courts Number of indoor skating rinks Quality of indoor skating rinks Number of outdoor skating rinks Maintenance of indoor courts Maintenance of indoor playground Quality of indoor courts Quality of indoor playground Other 0% 10% 20% 30% 40% 50% Most Important 2nd Most Important 3rd Most Important 4th Most Important Q14. Most Important Services to Households by percentage of respondents who selected the items as one of their top four choices Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 20 COMMUNITY SURVEY EAGAN RECREATION FACILITIES STUDY | 292 | 12 Support for Potential Improvements Eighty-eight percent (88%) of respondents surveyed were “very supportive” or “supportive” of the City of Eagan conducting renovations/developing new facilities for designated areas for walking and biking. Other potential improvements that households support include: acquiring or re-purposing existing land to be used for open space and trails (87%), conducting renovations/developing new facilities for nature and environmental areas (84%), acquiring or re-purposing existing land to be used for small neighborhood parks (79%), conducting renovations/developing new facilities for picnic areas (72%), and conducting renovations/developing new facilities for playgrounds and similar play facilities (72%). Most Important Potential Improvements Based on the sum of their top four choices, the potential parks and recreation improvements that were most important to households were: 1) acquiring or re-purposing existing land to be used for open space and trails, 2) conducting renovations/developing new facilities for designated areas for walking and biking, 3) conducting renovations/developing new facilities for nature and environmental areas, and 4) acquiring or re-purposing existing land to be used for small neighborhood parks. Benefits When Choosing Recreation/Leisure Opportunities Nearly half (47%) of the respondents surveyed thought the most important benefit when choosing recreation and leisure opportunities was physical fitness, health, and well-being. Other benefits include: personal fulfillment, joy, and fun (29%), learning opportunities for hobby/self-improvement/career development (10%), opportunities to gather and socialize with others (8%), and opportunities to give back to the community through volunteer work (5%). Q15. Support for Potential Improvements by percentage of respondents 52% 51% 49% 38% 25% 25% 27% 22% 32% 28% 20% 21% 21% 16% 18% 17% 14% 14% 11% 9% 13% 11% 8% 14% 6% 36% 36% 35% 41% 47% 47% 42% 46% 31% 29% 36% 34% 34% 33% 31% 29% 31% 30% 32% 33% 26% 25% 25% 16% 17% 10% 9% 9% 14% 22% 20% 24% 24% 22% 23% 29% 29% 28% 32% 33% 30% 37% 36% 34% 38% 35% 38% 42% 37% 36% 3% 4% 6% 7% 7% 9% 8% 9% 16% 20% 15% 16% 18% 19% 18% 24% 18% 20% 23% 20% 25% 26% 26% 33% 41% Designated areas for walking & biking Used for open space & trails Nature & environmental areas Used for small neighborhood parks Picnic areas Playgrounds & similar play facilities Additional park bathrooms Improvements to park landscaping Adding an indoor pool to fitness center Dog park amenities Adding lights to existing athletic fields Cascade Bay amenities Used for athletic fields Pickleball courts An arts center Turf fields for year‐round sports & activities Improvements to Community Center landscaping Fitness circuit stations Bocce ball courts Sand volleyball courts Used for outside basketball courts Used for gymnasium Skate park renovations Adding additional indoor ice sheet(s) BMX/Pump Track 0%20% 40% 60% 80% 100% Very Supportive Supportive Neutral Not Supportive Source:  ETC Institute (2019) 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 21 Q16. Most Important Potential Improvements Source:  ETC Institute (2019) 5% 1% 37% 35% 27% 25% 22% 15% 14% 12% 11% 10% 10% 9% 8% 6% 6% 6% 5% 5% 3% 3% 2% 1% Used for open space & trails Designated areas for walking & biking Nature & environmental areas Used for small neighborhood parks Adding an indoor pool to fitness center Dog park amenities Picnic areas Cascade Bay amenities An arts center Playgrounds & similar play facilities Additional park bathrooms Used for athletic fields Pickleball courts Turf fields for year‐round sports & activities Fitness circuit stations Adding lights to existing athletic fields Used for gymnasium Adding additional indoor ice sheet(s) Improvements to park landscaping Bocce ball courts Used for outside basketball courts Sand volleyball courts Skate park renovations Improvements to Community Center landscaping 0% 10% 20% 30% 40% 50% Most Important 2nd Most Important 3rd Most Important 4th Most Important by percentage of respondents who selected the items as one of their top four choices 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 22 Q19. Most Important Benefit When Choosing Recreation  and Leisure Opportunities by percentage of respondents Source:  ETC Institute (2019) 10% 5% 47% 8% 29% Learning opportunities for hobby, self‐improvement or career development   Opportunities to give back to community through volunteer work Physical fitness, health, & well‐being Opportunities to gather & socialize with others Personal fulfillment, joy, & fun 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 23 COMMUNITY SURVEY EAGAN RECREATION FACILITIES STUDY | 292 | 13 Investment Priorities In order to help the City of Eagan identify parks and recreation investment priorities, ETC Institute conducted an Importance-Satisfaction (I-S) analysis. This analysis examined the importance residents placed on parks and recreation services and the level of satisfaction with each service. By identifying services of high importance and low satisfaction, the analysis identified which services will have the most impact on overall satisfaction with parks and recreation in the future. If the City wants to improve its overall satisfaction rating, they should prioritize investments in services with the highest Importance Satisfaction (I-S) ratings. The table on the following page shows the Importance-Satisfaction rating for the 29 categories of parks and recreation services that were rated. Q22. Please rate your overall satisfaction with City  recreation facilities and programs by percentage of respondents Source:  ETC Institute (2019) 56% 33% 8%2%1% Very satisfied Somewhat satisfied Neutral Somewhat dissatisfied Very dissatisfied 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 24 Q23. Please rate your overall satisfaction with the maintenance of  City parks, trails, fields, and open spaces by percentage of respondents Source:  ETC Institute (2019) 65% 28% 4%2%1% Very satisfied Somewhat satisfied Neutral Somewhat dissatisfied Very dissatisfied 2019 City of Eagan Community Interest and Opinion Survey: Findings Report ETC Institute (2019)Page 25 Overall Satisfaction With Recreation Facilities/Programs Most respondents (89%) were “very satisfied” or “satisfied” with the City of Eagan’s recreation facilities and programs; 8% were “neutral,” 2% were “somewhat dissatisfied,” and only 1% were “very dissatisfied.” Overall Satisfaction With Maintenance of Parks/Amenities Ninety-three percent (93%) of respondents surveyed were “very satisfied” or “satisfied” with the maintenance of City of Eagan’s parks, trails, fields, and open spaces; 4% were “neutral,” 2% were “somewhat dissatisfied,” and only 1% were “very dissatisfied.” MARKET & DEMOGRAPHIC ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 14 OVERVIEW & SERVICE AREAS A market and demographic analysis was conducted to understand characteristics of the Eagan community within areas identified as the Primary and Secondary Service Areas. A primary service area is the distance people will travel on a regular basis (a minimum of once a week) to utilize recreation facilities. A secondary service area is the distance that people—outside of the primary service area—will travel for special events or activities. Use of facilities by individuals in this service area will be limited. The adjacent infographic summarizes the basic demographic data for the Primary Service Area. Additional analysis includes comparison data for the Secondary Service Area as well as the State of Minnesota and the United States. See Ballard*King’s final report for additional information and analysis of both Primary and Secondary service areas. Only information about the Primary Service Area is highlighted in this section. B*K accesses demographic information from Environmental Systems Research Institute (ESRI) who utilizes 2010 Census data and their demographers for 2019-2024 projections. In addition to demographics, ESRI also provides data on housings, recreation, and entertainment spending and adult participation in activities. B*K also uses information produced by the National Sporting Goods Association (NSGA) to overlay onto the demographic profile to determine potential participation in various activities. Cty Rd 42 I-35W Hwy 52 Hwy 62 Hwy 55 Primary Service Area Secondary Service Area MARKET & DEMOGRAPHIC ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 15 DEMOGRAPHIC KEY FINDINGS The following summarizes the demographic characteristics of the service area. Population The population level of 172,259 people within the Primary Service Area is large enough to support the indoor and outdoor recreation facilities and cultural facility. The population is projected to grow at a steady level of almost 3% over the next five years to a population level of 177,388. Age Groups There is a higher percent of under 5-17, 25-44, 45-54 and 55-64 age groups than the national age group distribution. This suggests more children and families in the primary service area than the national level. The percent of households with children in the primary service area is 35.2% compared to the national level of 33.4%. Age is one determining factor that drives participation in recreation and sport activities. Although there is strong presence of families in the Primary Service Area it should be noted that the age group estimated to grow the most by 2024 is the 65-74 and over 75 age groups. The 65-74 age group will grow 35.2% higher than the national level while the over 75 age group increase is 38% higher than the national level. The median age of Primary Service is slightly higher than the National number. Household Income The median household income of $87,499 within the Primary Service Area is significantly higher (44.5%) than the national level. Comparatively, the percent of households with income over $50,000 is 77.9% compared to a national level of 59%. Household income is another one of the primary determining factors that drives participation recreation and sports. Spending Potential The Spending Potential Index for housing in the primary service area is 30% higher than the national level. Comparing the housing expenditure level (30% higher) to the median household income (44.5% higher) indicates a significant level of discretionary income in the Primary Service Area. MARKET & DEMOGRAPHIC ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 16 RECREATION ACTIVITY AND FACILITY TRENDS There continues to be very strong growth in the number of people participating in recreation and leisure activities. The Physical Activity Council in its 2013 study indicated that 33% of Americans (age 6 and older) are active to a healthy level. However, the study also indicated that 28% of Americans were inactive. It is estimated that one in five Americans over the age of six participates in some form of fitness related activity at least once a week. Statistics also indicate that approximately 12 out of every 100 people of the U.S. population (or 12%) belong to a health club. On the other side, most public recreation centers attract between 20% and 30% of a market area (more than once) during a year. All of this indicates the relative strength of a market for a community recreation facility. However, despite these increases the American population continues to lead a rather sedentary life with an average of 25% of people across the country reporting that they engage in no physical activity (per The Center for Disease Control). One of the areas of greatest participant growth over the last 10 years is in fitness related activities such as exercise with equipment, aerobic exercise and group cycling. Also, showing particularly strong growth numbers are ice hockey and running/jogging while swimming participation remains consistently high despite recent drops in overall numbers. It is significant that many of the activities that can take place in an indoor recreation setting are ranked in the top fifteen in overall participation by the National Sporting Goods Association. Due to the increasing recreational demands, there has been a shortage in most communities of the following spaces: • Gymnasiums • Pools (especially leisure pools) • Weight/cardiovascular equipment areas • Indoor running/walking tracks • Meeting/multipurpose (general program) space • Senior’s program space • Pre-school and youth space • Teen use areas • Fieldhouses Thus, many communities have attempted to include these amenities in public community recreation facilities. With the growth in youth sports and the high demand for school gyms, most communities are experiencing an acute lack of gymnasium space. Weight/cardiovascular space is also in high demand and provides a facility with the potential to generate significant revenues. The success of most recreation departments is dependent on meeting the recreational needs of a variety of individuals. The fastest growing segment of society is the senior population and meeting the needs of this group is especially important now and will only grow more so in the coming years. Indoor walking tracks, exercise areas, pools and classroom spaces are important to this age group. Marketing to the younger more active senior (usually age 55-70) is paramount, as this age group has the free time available to participate in leisure activities, the desire to remain fit, and more importantly the disposable income to pay for such services. Youth programming has always been a cornerstone for recreation services and will continue to be so with an increased emphasis on teen needs and providing a deterrent to juvenile crime. With a continuing increase in single parent households and two working parent families, the needs of school age children for before and after school child care continues to grow as does the need for preschool programming. As more and more communities attempt to develop community recreation facilities the issues of competition with other providers in the market area have inevitably been raised. The loudest objections have come from the private health club market and their industry voice IHRSA. The private sector has vigorously contended that public facilities unfairly compete with them in the market and have spent considerable resources attempting to derail public projects. However, the reality is that in most markets where public community recreation centers have been built, the private sector has not been adversely affected and in fact in many cases has continued to grow. This is due in large part to the fact that public and private providers serve markedly different markets. One of the other issues of competition comes from the non-profit sector (primarily YMCA's but also JCC’s, and others), where the market is much closer to that of the public providers. While not as vociferous as the private providers, the non-profits have also often expressed concern over public community recreation centers. What has resulted from this is a strong growth in the number of partnerships that have occurred between the public and non-profit sector in an attempt to bring the best recreation amenities to a community. MARKET & DEMOGRAPHIC ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 17 On an annual basis, the National Sporting Goods Association (NSGA) conducts an in-depth study and survey of how Americans spend their leisure time. This information provides the data necessary to overlay rate of participation onto the Primary Service Area and the Secondary Service Area to determine market potential. The participation and trends information utilizes NSGA’s most recent survey. Their data was collected in 2018 and the report was issued in June of 2019. See Ballard*King’s final report for additional information and analysis of both Primary and Secondary service areas. Only information about the Primary Service Area is highlighted in this section. Eagan’s Anticipated Participation Number An average participation number, unique to Eagan, is created by averaging together four items: • Age: Participation based on individuals ages 7 and up of the Primary Service Area • Income: Participation based on the 2019 estimated median household income in the Primary Service Area • Region: Participation based on regional statistics (West North Central) • National: Participation based on national statistics This unique participation percentage—when applied to the population of the respective service area— then provides an idea of the market potential for various activities. Table C –Participation Growth or Decline in the Primary Service Area Average 2010 Population 2019 Population 2024 Population Aerobics 15.0%21,888 23,628 24,347 Baseball 4.2%6,105 6,591 6,791 Basketball 8.3%12,132 13,097 13,495 Bicycle Riding 13.2%19,314 20,850 21,484 Cheerleading 1.5%2,121 2,290 2,360 Exercise Walking 36.2%52,861 57,063 58,799 Exercise w/ Equipment 19.3%28,254 30,500 31,428 Football (flag)2.1%3,043 3,285 3,385 Football (tackle)2.7%3,977 4,294 4,424 Football (touch)2.9%4,209 4,544 4,682 Gymnastics 2.0%2,939 3,173 3,269 Ice Hockey 1.9%2,711 2,927 3,016 Ice Skating 3.1%4,597 4,963 5,114 Lacrosse 1.3%1,875 2,024 2,085 Mixed Martial Arts 1.8%2,666 2,878 2,965 Pickleball 0.8%1,170 1,263 1,301 Pilates 1.4%2,093 2,260 2,329 Running/Jogging 15.0%21,890 23,630 24,349 Soccer 5.3%7,798 8,417 8,674 Softball 3.4%5,044 5,445 5,611 Swimming 15.6%22,869 24,688 25,439 Tennis 4.0%5,842 6,307 6,498 Volleyball 3.7%5,430 5,862 6,040 Weight Lifting 12.8%18,651 20,133 20,746 Workout at Clubs 12.7%18,547 20,022 20,631 Wrestling 1.2%1,786 1,928 1,986 Yoga 9.9%14,481 15,633 16,108 Did Not Participate 22.2%32,470 35,052 36,118 Note: These figures do not necessarily translate into attendance figures for various activities or programs. The “Did Not Participate” statistics refers to all 57 activities outlined in the NSGA 2018 Survey Instrument. Summary of Sports Participation The following chart summarizes participation for indoor activities utilizing information from the 2018 National Sporting Goods Association survey. Table G – Sports Participation Summary Sport Nat’l Rank Nat’l Participation (in millions) Exercise Walking 1 106.1 Exercising w/ Equipment 2 56.5 Swimming 3 47.1 Hiking 4 46.4 Aerobic Exercising 5 46.2 Running/Jogging 6 44.2 Camping Vacation/ Overnight) 7 40.7 Workout @ Club 8 37.6 Bicycle Riding 9 37.1 Weight Lifting 10 36.5 Yoga 12 30.4 Basketball 14 24.9 Sport Nat’l Rank Nat’l Participation (in millions) Soccer 20 13.8 Tennis 22 12.2 Baseball 23 12.1 Table Tennis 25 10.3 Volleyball 26 10.1 Softball 27 9.7 Football (touch)28 9.2 Ice/Figure Skating 31 8.7 Football (tackle)34 7.4 Football (flag)35 6.3 Martial Arts MMA 37 6.0 Pilates 40 5.7 Ice Hockey 50 3.3 Lacrosse 52 2.8 Nat’l Rank: Popularity of sport based on national survey. Nat’l Participation: Population that participate in this sport on national survey. Increasing in Popularity Kayaking 116.3% Yoga 93.6% Gymnastics 53.8% Aerobics 39.2% Running/Jogging 37.3% Exercise Walking 13.6% Tennis 13.0% Cheerleading 12.9% Lacrosse 7.7% Ice Hockey 6.5% Ice/Figure Skating 6.1% Weightlifting 5.8% Baseball 5.2% Pilates 3.6% Basketball 2.0% Decreasing in Popularity Table Tennis 22.6% Softball 17.8% Football (tackle) 16.9% Wrestling 6.7% Martial Arts / MMA 6.3% Swimming 6.2% Volleyball 5.6% Bicycle Riding 2.6% Workout at Club 1.8% Exercising w/ Equipment 1.2% +- Sports Participation Trends: National Activity Below are listed several sports activities and the percentage of growth or decline that each has experienced nationally over the last ten years (2009-2018). MARKET & DEMOGRAPHIC ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 18 NON-SPORT PARTICIPATION STATISTICS It is important to note that participation rates in non-sport activities. While there is not an abundance of information available for participation in these types of activities as compared to sport activities, there are statistics that can be utilized to help determine the market for cultural arts activities and events. There are many ways to measure a nation’s cultural vitality. One way is to chart the public’s involvement with arts events and other activities over time. The NEA’s Survey of Public Participation in the Arts remains the largest periodic study of arts participation in the United States. It tracks various arts activities that Americans (aged 18 and over) report having done in the course of a year. It also asks questions about adults’ preferences for different kinds of music, and it seeks to understand participation in non-arts leisure events such as sports and exercise, outdoor activities and civic and social affairs. The participation numbers for these activities are national numbers and the information falls into the following categories: • Visual & Performing Arts Attendance • Arts Consumption Through Electronic Media • Creating, Performing and Sharing Art • Participation in Arts Learning Activities • Reading and Film Attendance Major findings of non-sport participation is highlighted here. See Ballard*King’s final report for data analysis of non-sport participation findings. Visual & Performing Arts Attendance • Following a sharp decline in overall arts attendance that occurred from 2002-2008, participation rates held steady from 2008-2012. • Changes in the U.S. demographic composition appear to have contributed to the overall declines in performing arts attendance. Still, various subgroups of Americans have maintained or increased attendance rates for individual art forms. • Visual arts attendance has declined significantly since 2002. • These 10-year declines were experienced by all demographic subgroups, with one exception; the nation’s oldest Americans (75+) were more likely to attend visual arts activities than a decade ago. Arts Consumption Through Electronic Media • Americans were more likely to watch or listen to broadcast arts performances using traditional sources such as TV and radio than the Internet. • Nearly half of all American adults watched or listened to a broadcast or recorded performance of rock, pop, country, folk, rap or hip-hop music in 2012. • Over two-thirds of people watching dance performances via median in 2012 were women. Nearly three-quarters of the adult audience was 25-64. Creating, Performing and Sharing Art • Social dancing is the most common way Americans performed art in 2012, followed by playing a musical instrument. • Women are more likely than men to dance. The rates of dance participation are highest for young adults (18-34) and increase with educational level and family income. • The percentage of American adults who performed or practiced jazz, classical music, or opera has not changed much since 2002. • The percentage of people in a choral or glee club or who performed in a musical or non-musical stage play has declined since 2002. • 19% of American adults in 2012 used electronic media to share art that they themselves had created, edited or remixed. • Men are more likely than women to use electronic media to create, perform, or share yet. This pattern stands in contrast to most forms of arts participation, in which women typically lead men. • Large proportions of adults who create music or visual art do so through electronic media. • 12% of Americans take photographs for artistic purposes, making photography the most common form of arts creation. Participation in Arts Learning Activities • Music is the art form most commonly studied, whether through voice- training or learning to play an instrument. • Childhood experience in the arts is significantly associated with educational level obtained in adulthood. Over 70% of college graduates said they visited an art museum or gallery as a child, compared with 42% of adults who have only a high school diploma. Reading and Film Attendance • Women are far more likely to read books and literature than are men. • Men are more likely to read nonfiction than fiction, while the opposite is true for women. • Reading of books and literature has increased among older adults in the past decade. • Over half of American adults read at least one book in 2012. This is unchanged from 2008, but in 2002 slightly more adults read books. • About 4% of adults belonged to a book club or reading group in 2012. BENCHMARKING ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 19 PROGRAM PARTICIPATION TRENDS Four program “catalogs” are developed each year to educate the community about programming opportunities. The consulting team conducted an analysis of existing programs to determine participation trends for programs and activities offered through the Eagan Parks and Recreation Department. The table below is a listing of participation trends by program area. Activity Area 2016 2018 % Change After School 181 153 -15% Art 1,026 1,682 64% Art Exhibits 70 136 94% Camp 1,551 2,331 50% Dance 34 37 .8% ETV 73 112 53% Events 713 731 2% Fishing 61 151 147% Fitness 70 33 -53% Health & Wellness 845 1,579 86% Music 217 298 37% Tennis 128 109 -15% Trips 235 244 .3% Pre-School 474 353 25% Skating 1,353 1,299 .4% OCCUPANCY RATE & WAIT LIST Another meaningful performance measure metric is the occupancy rate in classes and the number of people on a wait list. The table below highlights the occupancy rate by program area based on the maximum registration levels. Activity Max Actual Occupancy Wait List After School 650 153 23.5% Art 2,970 1,682 56.6% Art Exhibits 475 136 28.6% Camp 6,625 2,331 35.1% Dance 48 37 77.1% ETV 256 112 43.7% Events 1,044 731 70.0% Fishing 240 151 62.9% Fitness 108 33 30.5% Health & Learning 2,122 1,579 74.4% Music 522 99 18.9% Tennis 480 109 22.7% Trips 482 244 50.6% Pre-School 804 353 43.9% Ice Skating 4877 1,299 26.6% Total 21,703 9049 41.6% PROGRAM & POPULATION DISTRIBUTION The consulting team assessed the program distribution of activities to help determine how closely the program distribution matches the population distribution. The program area that comes closest to matching the population distribution is adult programming. It is not uncommon to see a disproportionate percentage of programs allocated for youth. Youth programming is often the cornerstone of recreation programs. Although the Eagan Parks and Recreation Department has a diverse and extensive offering of senior programs it must be remembered that the senior age groups are the most rapidly growing segment of the population in Eagan and this demographic trend is highlighted below. Category Adult Youth Senior Total Programs Offered 207 377 164 748 % of Total 28%50%22% % of Population 22.5%28.8%48.3% Benchmarking recreation program performance provides another layer of information that helps to better understand existing programs and facilities—how they are meeting or not meeting the demands and evolving recreation needs. The following benchmark data explores participation trends, occupancy rates, program and population distribution, national facility to population standards and local facilities. BENCHMARKING ANALYSIS EAGAN RECREATION FACILITIES STUDY | 292 | 20 FACILITY TO POPULATION COMPARISON The consulting team compared the Eagan Parks and Recreation Department facilities to the national level. National Recreation and Parks Association (NRPA) developed a level of service standards for Parks and Recreation agencies. It must be remembered that the NRPA Field Study published in 2016, represents a composite average of responding agencies. Although the NRPA does not represent a national standard, they do provide a benchmark comparison to measure against the inventory of City facilities. It should be noted that school facilities have not been incorporated into the City of Eagan facilities. Looking at the inventory of facilities from a community- wide perspective illustrates that other agencies are providing recreation space that supplement the City of Eagan facilities and identifies other agencies as contributors to the recreation needs of the community. The table below compares the recommended number of facilities based on population to the number of facilities in Eagan to identify any surplus or deficiencies in facilities. A column has been added to the table that accounts for the community-wide inventory of recreation facilities. NRPA Standard 1,000 Population Facility by Type NRPA Level of Service (LOS) Eagan City Owned Community Wide (non-City owned) 1/30,000 Community Center 2.22 1 0 1/26,650 Recreation Center 2.50 1 0 1/26,418 Gymnasium 2.52 3 21 1/49,500 Senior Center 1.34 1 0 1/28,500 Indoor Ice Rink 2.33 2 0 1/49,715 Indoor Track 1.34 1 2 1/3,560 Outdoor Basketball 18.71 27 10 1/12,463 Softball Field 5.34 18 15 1/4,295 Tennis Court 15.51 32 0 1/34,686 Outdoor Pool 1.92 1 3 1/8,060 Rectangular Field (soccer)8.26 17 3 1/16,572 Outdoor Ice Rink 4.02 25 0 1/34,915 Synthetic Field 1.90 0 0 1/25,523 Football Field 2.61 0 7 Based on the NRPA standards, the Eagan Parks and Recreation Department is deficient in several facility components (Recreation Center, Community Center, Senior Center, Indoor Track, Outdoor Pools, Synthetic Field and Football Fields) when using that as a benchmark. However, when factoring the community-wide inventory of recreation facilities, the City of Eagan exceeds most of the NRPA level of service elements. LOCAL FACILITY COMPARISON Many communities go beyond the NRPA Level of Service Standards to create their own level of service standards by conducting a benchmark survey of other departments of similar size or location. This enables the agency to select the communities it wishes to compare itself to while taking regional interest into account. The table below reflects the outcome of a local comparison of Eagan facilities to other area municipalities. Recreation facilities in Eagan compare favorably to the other metro area communities of Minnetonka, Eden Prairie, Edina, Plymouth, St. Louis Park and Maple Grove. These communities were selected given their location and proximity to Eagan along with similar population and demographics. Eagan Average Surplus or Deficiency Minnetonka Eden Prairie Edina Plymouth St Louis Park Maple Grove Community Center 1 0.66 0.34 1 1 0 1 0 1 Recreation Center 0 0.5 -0.5 1 0 1 0 1 0 Senior Center 1 0.5 -0.5 0 1 1 0 0 1 Gymnasium 3 1.08 1.92 2.5 1 2 0 0 1 Indoor Ice Rink 2 2.5 -0.5 2 3 3 3 2 2 Outdoor Ice Rink 25 9.66 15.34 7 9 13 13 8 8 Indoor Track 1 0.33 0.67 0 0 2 0 0 0 Baseball Game Field 3 14.33 -11.33 7 32 11 12 12 12 Softball Game Field 18 19.16 -1.16 7 13 11 19 13 52 Outdoor Tennis Courts 32 26.83 5.17 26 38 14 24 16 43 Indoor Tennis Courts 0 0.83 0.83 5 0 0 0 0 0 Rectangle Game Fields 17 22.66 -5.66 4 44 24 27 15 22 Indoor Pools 0 1.16 -1.16 1 3 1 0 0 2 Outdoor Pools 1 0.66 0.34 0 0 1 0 2 1 Sythetic Fields 0 0.66 -0.66 0 0 2 1 0 1 The largest deficiency deviation in this analysis indicates that Eagan’s inventory of baseball fields and rectangular fields space is significantly lower when compared to the benchmark cities. Although on its own merit this benchmark analysis is not justification to add more rectangular fields, it does validate some of the needs expressed during the stakeholder meetings that there is a shortage of rectangular practice fields in Eagan. It should be noted that the schools serving the Eagan area have, combined, approximately 36 rectangular fields. CONCEPTS EAGAN RECREATION FACILITIES STUDY | 292 | 21 CONCEPT DESIGN WORKSHOP A two-day workshop was held with city staff to explore potential improvements to existing facilities. The design team met with staff from each facility to discuss information gathered during the input and analysis portions of the study, and to prioritize challenges and issues for each city amenity. After these meetings, the design team developed conceptual approaches for each facility. The concepts were reviewed with staff to gather additional feedback; the resulting concept approaches became the basis for subsequent operations analyses and project budget development. OUTCOMES Recommendations The majority of resulting concept approaches include improvements to existing facilities, rather than sweeping changes. Eagan residents and facility users have a high level of satisfaction; proposed improvements would make better use of the existing spaces and help alleviate programmatic and operation challenges. The Art House, however, requires a major change as the existing facility has many issues that make it expensive to renovate or expand. Financially and programmatically, a new facility is the most prudent decision moving forward. Future Prospects Based on stakeholder input, two fieldhouse facility options were explored: an inflated dome fieldhouse with basic support spaces and a rigid structure fieldhouse with expanded support spaces. Description of the concept approach to each facility is contained on the following pages. FIELDHOUSE: Rigid Structure FIELDHOUSE: Inflated Dome ART HOUSE CASCADE BAY CIVIC ARENA COMMUNITY CENTER CONCEPTS EAGAN RECREATION FACILITIES STUDY | 292 | 22 EAGAN COMMUNITY CENTER IMPROVEMENTS Suggested improvements to the community center include a small building addition and interior renovations that would refresh existing spaces, expand programming opportunities and enhance operations. None of the suggested improvements are wholesale changes; they are minor adjustments to the existing plan to help the already successful facility meet programming and operational challenges. 1 Senior Center A new building addition, adjacent to the existing banquet space, would provided dedicated space for seniors. The addition would include a main senior space, divisible by a movable partition, with a restroom, storage and kitchenette area. An additional meeting room is also proposed to accommodate the varied and numerous activities scheduled by senior programmers, such as guest speakers, health seminars or low-impact fitness. All spaces would be accessed from a common corridor. The addition and relocated senior space would be closer to parking and provide easier access for center members. 2 Meeting / Activity Space The existing Lone Oak Room would be refreshed with new finishes and fixtures to serve as breakout space for the banquet center or bridal space for wedding parties. 3 The Blast Improvements to the indoor play area include a refresh of the play system as well as additional, low-level play features geared toward toddlers. Updated finishes, furniture and play structures would brighten the space, making it bright and cheerful. The entry and waiting area would be expanded into the existing concessions area to provide waiting area for parents and a more prominent entry to the space. 4 Storage The existing receiving/shipping area would be enclosed to provide efficient, year-round storage. Enclosing this space would also help alleviate winter snow removal issues in the existing outdoor space. Existing toilet rooms located near the banquet spaces would be expanded and renovated to better support the senior and banquet spaces. 5 Elevator The addition of a second elevator, located near the main stair so that patrons could easily find it when they enter, would improve accessibility to events located on the lower level, particularly as the majority of parking is located near the upper level entrance. It would also allow the existing elevator to be used strictly for use within the fitness area. (See items 6 & 7.) 6 Fitness Reception Desk With staff input, the reception desk would be reconfigured to improve control points so that they could better monitor entry to the fitness facilities. With installation of a second elevator, access to the existing elevator could be restricted to fitness center use and control issues at the upper level could be alleviated as patrons could move freely between levels, correcting the existing condition which requires staff to unlock group fitness or gym doors for patrons who need elevator access to those spaces. 7 Fitness Training Expansion A personal training area could be created on the upper level by enclosing the existing corridor with frosted or patterned glass—to let in light but provide privacy to individuals using this space— and upgrading the floor for fitness use. (This space is currently used only for access to the gym, fitness studio and elevator. Installation of a second elevator would allow this existing space to be used for fitness activities.) 7 5 6 5 3 2 1 4 PROJECT BUDGET Construction Costs $3,227,000 Soft Costs $750,000 (Including engineering, architectural & testing fees and FFE items) Contingency $400,000 Project Budget $4,377,000 Upper Level Lower Level BUILDING ADDITION CONCEPTS EAGAN RECREATION FACILITIES STUDY | 292 | 23 Upper Level Lower Level 6 53 1 4 7 11 2 BUILDING ADDITION EAGAN CIVIC ARENA IMPROVEMENTS The Civic Arena is a popular and well-used civic amenity. Suggested improvements would elevate the arena to the next level, enhancing gathering, concessions and multi-purpose spaces for patrons and improving operational challenges for staff. Suggested improvements to the Civic Arena include an addition to the main entry to create a central gathering space and ease circulation between arena spaces; interior renovations on both levels to improve building functions and refresh existing spaces; and the creation of an outdoor patio to support existing space for events and rentals. 1 Lobby / 2 Office & Concessions A new building addition would create a single lobby for both ice arenas and ease circulation between ice arena spaces. Offices and concessions would be centrally located to improve staffing and operations. The addition would be a bright, inviting “living room” for Civic Arena patrons, improve functionality of existing spaces, and provide a more efficient layout for facility staff. Exterior materials of the addition would include a combination of glass, brick or stone and wood. Large expanses of glass would allow more access to natural light and views outside. Brick, stone and wood would provide texture and visual warmth to create a more welcoming entrance for patrons. Existing lobby spaces would be refreshed to be consistent with the new addition. 3 Meeting Space A meeting space—enclosed with patterned glass partitions to feel adjacent space feel more open—would be created for use by facility staff or outside organizations. The space could be opened to the main lobby and used as breakout space for events or activities. 4 Storage The existing concessions space would be used as a storage space. 5 Club Room / 6 Team Room / 7 Toilets/Showers A number of existing spaces would be renovated to improve changing and storage for clubs and teams. • The existing office area would be renovated for use by the figure skating club—for storage and skater prep space. (They currently have a storage cart in the west arena.) • An existing storage room in the east arena would be renovated into a team room. • A centrally-located, existing team room would be renovated into two toilet/shower/changing rooms so that skaters using the east arena would not have to walk to the west arena to use the showers. 8 Multi-purpose Room The existing multi-purpose room—a well-used rental space—would be refreshed to support ongoing rental events and help increase revenue. Renovation of this space would include new finishings, fixtures, lighting and upgraded kitchenette. Windows openings would also be created on the exterior wall of the space for access to natural light and views outside. The adjacent meeting room would also receive finish and furnishing upgrades. 9 Upper Lobby The upper lobby would be renovated with new finishes, fixtures and lighting to provide a refreshed gathering space for the arena or pre-function space for the multi-purpose room. Counter seating, similar to that located in the west arena, would be installed in the viewing space on the south side of the rink to create a premium seating/viewing area. 10 Patio A patio would be constructed to the west of the upper lobby to provide an additional support space for events and activities. The space would be contained with a decorative fence to ensure security at this exterior entry. 8 9 10 PROJECT BUDGET Construction Costs $3,869,000 Soft Costs $773,000 (Including engineering, architectural & testing fees and FFE items) Contingency $464,000 Project Budget $5,106,000 CONCEPTS EAGAN RECREATION FACILITIES STUDY | 292 | 24 Concept Diagram CASCADE BAY IMPROVEMENTS Improvements to Cascade Bay are focused on reinvigorating an aging facility, increasing amenities for patrons and appealing to a broad range of age groups. While it continues to be popular and successful, the facility needs increased maintenance and new features to add excitement, to appeal to patrons, to increase revenues, and to compete with surrounding venues. The proposed improvements are intended to keep the facility fresh and dynamic. 1 Welcome Space / 2 Branding/Wayfinding A welcome space inside the entry gates would be created so that park patrons— particularly large groups—have a place to gather and orient themselves upon arriving. Improved signage and environmental graphics (such as exterior, printed vinyl films) would help patrons with wayfinding, not only in the welcome space but also throughout the park. New, coordinated graphics would help refresh the visual appeal of the park and direct patrons to park amenities including concessions, merchandise, and lockers. 3 Splashpad/Deck Showers New deck showers and splashpad features would be located in an area between the bathhouse and pools. The existing deck showers, surrounded by partial-height CMU walls, are infrequently used and in need cosmetic upgrades; relocation and upgrades to the deck showers would free space for the gathering area and encourage greater use. Potentially, splashpad features that spray water could serve as deck showers and be more appealing for kids. The spray features would also be visible upon entering the park—conveying a sense of fun and excitement beyond. 4 Birthday Party Space / 5 Play Area The existing sand play area would be expanded and two rentable birthday party areas would be created adjacent to the sand play. The party areas would be paved and include a shade structure. Play features within the sand area would also be updated. Having two party areas allows birthday parties to be staggered so that there is time to clean and stage an area before the next party arrives. 6 Rentable Cabana Bays A series of reservable deck bays would be located in two areas of the park. Each bay would include a paved area underneath an overhanging shade structure. The bays would be adjacent to each other so that they could be reserved in multiples depending upon the size of the group. 7 8 Slide Structures A new slide structure is proposed to replace the existing pirate ship. The ship is in poor condition, aesthetically, and would be expensive to repair. A new slide structure would be an exciting refresh for the park. A second slide structure is proposed for the lazy river. This would include some renovation of the pool vessel to accommodate the plunge area needed for a new slide. The slide itself would be located on the existing river island. 9 Concessions Stand A concessions stand would be located at the eastern edge of the park near the water slides. This would serve patrons on the far side of the park. The stand would be capable of providing the same items as those available in the main concessions area. 1 3 6 8 9 42 4 5 6 7 PROJECT BUDGET Construction Costs $4,367,000 Soft Costs $873,000 (Including engineering, architectural & testing fees and FFE items) Contingency $524,000 Project Budget $5,764,000 CONCEPTS EAGAN RECREATION FACILITIES STUDY | 292 | 25 Concept Plan ART HOUSE IMPROVEMENTS The existing Art House has served the community well, but it can no longer meet current or future program needs. The spaces are filled to capacity and the building has accessibility and structural challenges. Renovation of—or expansion to—the building is not a good economic decision. A new Art House, designed to accommodate programming needs and located on the site of the existing building, is proposed. The concept for the new facility is to create a single-story building, residential in character, that has a strong connection to nature and the park in which it’s located. Multi-purpose activity spaces and adequate storage/prep areas that would serve a wide variety of social, educational and community activities. 1 Welcome Gallery The Welcome Gallery is a central gathering space for the facility, a place for people to hang out and celebrate their work. It would include casual seating areas and display space for student art or exhibits. 2 Activity Rooms / 3 Storage & Utility Rooms Multi-purpose activity spaces, large and small, would be located adjacent to utility (with sinks) and storage areas. The activity spaces could be used for art programming or other activities and classes. Every activity room would have access to natural light and views to the landscape beyond; some would have direct access outside. 4 Pottery Room / 5 Kiln Room / 6 Service/Loading A dedicated pottery studio with space for pottery wheels and slab work is located at one end of the building, adjacent to the kiln room and service/loading dock. 7 Front Porch & Outdoor Activity Terrace Outdoor terraces, with trellises, are located near the Welcome Gallery and activity rooms. • The Front Porch is an outdoor gathering space where patrons can wait for transportation or socialize. It could also be used during Art House events and activities. • The Outdoor Activity terrace is located adjacent to the pottery and kiln room. It has space for a kiln and classes or events. These outdoor spaces act as activity transition zones—places where the Art House activities become part of the surrounding landscape. 8 Toilets & Mechanical Rooms Public toilets and mechanical space would also be included in the facility. 2 1 3 7 5 2 84 7 4 6 PROJECT BUDGET Construction Costs $5,795,000 Soft Costs $1,159,000 (Including engineering, architectural & testing fees and FFE items) Contingency $695,000 Project Budget $7,649,000 CONCEPTS EAGAN RECREATION FACILITIES STUDY | 292 | 26 Concept Diagram INFLATED DOME 1 Dome The seasonal, inflated dome would accommodate a full-size soccer field (75 yards x 120 yards). 2 Entry Spaces The entry building would include offices, toilets, a utility room, mechanical space and small lobby. 3 Mechanical Building The mechanical building would accommodate the dome’s mechanical equipment. 4 Parking A new parking lot would be constructed to accommodate approximately 200 vehicles. RIGID STRUCTURE 1 Fieldhouse The fieldhouse space would accommodate a full-size soccer field (75 yards x 120 yards). 2 Entry & Support Spaces Entry and support spaces would include team rooms, toilet/shower rooms, a multi-purpsoe room, toilets, offices, mechanical and storage. 3 Optional Space Additional space could be constructed to meet project goals. 4 Parking A new parking lot would be constructed to accommodate approximately 200 vehicles. 3 21 4 Rigid Structure Inflated Dome 1 2 3 4 FACILITY PROSPECT: FIELDHOUSE Based on information gathered in the previous stages of the study, construction of a fieldhouse is a consideration for future recreation amenities. A fieldhouse would provide indoor turf fields for the winter and “shoulder” seasons—the transition between seasons when weather prevents play on outdoor fields. More exploration is needed to determine the optimal approach including type of structure and partnership opportunities. The concept diagrams here are meant to provide a preliminary level of information for the City should it choose to explore further development of this amenity. For purposes of this study, Rahn Park is a preferred, potential site for a fieldhouse. The building site would be on an underutilized portion of park land and not take away well-used fields in other locations. The potential site has fewer residences nearby compared to other sites, and the adjacent wooded area would help obscure the large fieldhouse structure. PROJECT BUDGET Construction Costs $5,576,000 Soft Costs $836,000 (Including engineering, architectural & testing fees and FFE items) Contingency $658,000 Project Budget $7,070,000 PROJECT BUDGET Construction Costs $10,969,000 Soft Costs $1,645,000 (Including engineering, architectural & testing fees and FFE items) Contingency $1,261,000 Project Budget $13,875,000 EAGAN RECREATION FACILITIES STUDY | 292 | 27 OPERATION IMPACT ANALYSIS The operations assessment represents a conservative approach to estimating expenses and revenues for the program options recommended by the consulting team, and was completed based on the best information available and a basic understanding of the options. Fees and charges utilized for this assessment reflect the current fee structure for the City of Eagan and are designed to meet a reasonable cost recovery rate. There is no guarantee that the expense and revenue projections outlined in the operations assessment will be met as there are many variables that affect such estimates that either cannot be accurately measured or are subject to change during the actual budgetary process. Category Cascade Bay Community Center Civic Arena Field House Art Center Full Time Staff $108,000 $114,750 Part Time Staff $40,304 $198,830 $223,850 Sub Total $40,304 $306,830 $338,600 Utilities Gas/Electric $2,500 $4,000 $3,500 $80,000 $35,000 Water/Sewer $500 $6,000 $4,000 Training $1,500 Legal Notice/Advertising $5,000 $10,000 Recreation program Supplies $2,500 Bank Charges $3,000 Printing $500 $150 Telephone $4,800 Dues $150 $1,250 Food Supplies $12,000 Contract Program Contract Services - Building $5,000 $10,000 Office Supplies $300 $1,000 Uniforms Building Maintenance $2,500 $4,000 Custodial Supplies $500 $600 $6,000 $5,000 Misc.$2,000 $2,000 $1,500 Sub Total $15,150 $4,500 $6,100 $120,350 $70,650 Capital Replacement $50,000 $50,000 $50,000 $50,000 $50,000 Grand Budget $105,454 $54,500 $56,100 $477,180 $459,250 Expenditures Expenditures have been formulated on the costs that were designated by Ballard*King and Associates to be included in the operating budget for the facility. The figures are based on the various options including the program space size, the specific components of the program recommendation, and the hours of operation. All expenses were calculated to the high side and the actual cost may be less based on the final design, operational philosophy, and programming considerations adopted by the City of Eagan. The consulting team generated five program recommendations to meet the City of Eagan’s future recreation facility needs. The options include an expansion of the Community Center, renovation and expansion of Cascade Bay, renovation and expansion of the Civic Ice Arena, replacement of the Arts Center and building a new Field House. A summary of expenses for each option is listed here. A detailed listing of each option can be found in Ballard*King’s supplementary market and operations analysis. EAGAN RECREATION FACILITIES STUDY | 292 | 28 OPERATION IMPACT ANALYSIS Cascade Bay Community Center Civic Arena Field House Art Center Fees Daily Admissions $14,400 $18,870 Annuals General Rentals $30,000 $15,000 $16,800 $90,976 $13,200 Passes Total $30,000 $15,000 $16,800 $105,376 $32,070 Programs Adult Sports $163,800 General $54,000 $155,000 Youth Sports $224,100 Aquatics Tournament / Event $40,000 $45,000 Fitness Total $481,900 $200,000 Other Resale Items $28,000 $3,000 $3,000 Special Events Vending $4,000 $3,500 Signage $15,000 Total $28,000 $22,000 $6,500 Grand Total $58,000 $15,000 $16,800 $609,276 $238,570 Revenues The following revenue projections were formulated from information on the specifics of the project options and the demographics of the service area, as well as comparing them to national statistics, other similar facilities and the competition for recreation services in the area. Actual figures will vary based on the size and make-up of the components selected during final design, market stratification, philosophy of operation, fees and charges policy, and priority of use. All revenues were calculated conservatively as a result. IMPLEMENTATION APPROACH EAGAN RECREATION FACILITIES STUDY | 292 | 29 CONSTRUCTING THE RECOMMENDATIONS The Art House: The report recommends constructing a new Art House in the same location as the existing Art House. Demolition of the existing building and construction of a new building will take about 12 months. This would mean that all the programming that now occurs in the Art House will have to be programmed somewhere else for about year. Cascade Bay: Some of the work outlined in this report can be constructed during the three-month active season, but most work can and should be done during the off season. This requires thoughtful scheduling to avoid winter conditions that slow the work and add extra costs. The Cascade Bay improvements include a series individual projects throughout the site. Careful planning is required, and material and equipment should be contracted prior to the end of the season so interruptions in procurement don’t delay the work. Civic Arena: Similar to Cascade Bay (although it does not close entirely), work at the Civic Arena needs to be scheduled during the slow periods of the year. Starting in the spring, work along the front of the building should be completed prior to the start of fall hockey season. Other work within the building can proceed throughout the year, but it is important from a revenue and user experience that work be undertaken in the off season as much as is practical. Additionally as the work proceeds, the users of the building need to be kept safe and not overly inconvenienced. Eagan Community Center: The most significant work at the community center is an addition to the west wing of the building. Accessing the building from the lower entrance will be restricted during construction but otherwise the building should function as normal. If an elevator is added, work within the building will be more disruptive and messy, although the building should be able to operate normally. Upgrades to the front desk and the fitness area, should not be overly disruptive. Field House: The report provides information to assist the City in discussing the potential for an additional recreational and sports facility in the city. The rigid building option will take approximately 12 months to construct and can be started during all but the coldest months of the year. A fall construction start will enable the building to open in the following fall when the space will have the most demand. The inflatable dome option can be constructed in less time, but will still take 6 to 8 months depending on when it is started. Work should start in the spring as much of the work is site related. a Inflated Dome Rigid Structure Civic Arena Community Center Art House Cascade Bay SUPPORTING DOCUMENTS EAGAN RECREATION FACILITIES STUDY | 292 | 30 Eagan Recreation Facilities: Demographic, Market, Performance Benchmarking and Operations Analysis Ballard*King & Associates, 2019 City of Eagan Community Interest and Opinion Survey: Finding Report ETC Institute, 2019