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01/21/2020 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING JANUARY 21, 2020 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. AUTHORIZE Final Payment of Contract with AVI Systems Inc. for ETV Mobile Production Truck F. APPROVE a Memo of Understanding Between the City of Eagan and Rasmussen College G. ADOPT a Resolution Accepting a Donation from an Eagan Citizen to Support the Police K9s H. Item removed I. APPROVE a Legal Services Agreement for Coal Tar Sealant Litigation J. APPROVE Water Efficiency Grant Agreement with Metropolitan Council K. APPROVE Final Payment, Contract 19-10, 2019 Municipal Well Rehabilitations L. APPROVE Extension of Central Park Commons Preliminary Planned Development – CSM Corporation M. APPROVE Amendment to Eagan City Code Section 9.10 regarding on-street commercial vehicle and trailer parking N. APPROVE Resolution to accept a donation from Margaret Fletcher O. APPROVE Temporary On-Sale Liquor License and waive the license fee for Trinity School at River Ridge on February 1, 2020 at 601 River Ridge Parkway P. APPROVE a Resolution to Accept a Grant from Minnesota State Arts Board in the Amount of $20,000 for Community Arts Education Support Q. APPROVE Temporary On-Sale Liquor Licenses and waive the license fees for Art Works Eagan on January 31 and February 1, 2020, April 25, 2020, September 19, 2020, and November 8, 2020 at 3795 Pilot Knob Road V. PUBLIC HEARINGS A. APPROVE Street Improvement Project 1372, Vienna Woods B. APPROVE Street Improvement Project 1373, Hilltop Estates C. APPROVE Street Improvement Project 1374, Wilderness Park D. APPROVE Street Improvement Project 1375, Oak Chase 1st – 5th E. APPROVE Street Improvement Project 1376, Oak Bluffs F. APPROVE 2020 Parks Dedication Fees and General Municipal Services and Materials Testing Rates VI. 2020 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS VII. OLD BUSINESS VIII. NEW BUSINESS IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. Approve Minutes for December 17, 2019 D. EDA ORGANIZATIONAL BUSINESS 1. Election of Officers 2. 2020 Meeting Schedule 3. Single Action of EDA and Council Resolutions E. OLD BUSINESS F. NEW BUSINESS G. OTHER BUSINESS H. ADJOURN XI. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XII. VISITORS TO BE HEARD (for those persons not on the agenda) XIII. CLOSED SESSION XIV. ADJOURNMENT Memo To: Honorable Mayor and City Council Members From: City Administrator Osberg Date: January 17, 2020 Subject: Agenda Information for January 21, 2020 City Council Meeting ADOPT AGENDA After approval is given to the January 21, 2020 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of January 7, 2020 regular City Council meeting as presented or modified. Attachments: (1) CA-1 January 7, 2020 City Council Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JANUARY 7, 2020 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Chelsea Staloch, Vincent Salon, addressed the Council regarding parking signage at the shopping center and possible reconsideration regarding the PD Amendment. City Council and Staff discussed the process in order to possibly reconsider the request. The Council also discussed the recent federal action to change the legal purchase age of tobacco to age 21. The Council directed staff to proceed with the City’s drafting of an ordinance amendment to likewise change the age to purchase tobacco to age 21. A regular meeting of the Eagan City Council was held on Tuesday, January 7, 2020 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Parks and Recreation Director Pimental, Communications and Engagement Director Ellickson, Finance Director Pepper, City Clerk Scipioni, Fire Chief Scott, Deputy Chief of Police Fineran, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A.It was recommended to approve the December 10, 2019 Special City Council minutes, and December 17, 2019 regular City Council minutes as presented or modified. B.Personnel Items: 1.It was recommended to approve the hiring of Twaune Sanders, FT Custodian at the Eagan Community Center. 2.It was recommended to approve the promotion of Rebecca Gronewold from GIS Technician to Engineering Technician and authorize replacement of the GIS Technician position. 3.It was recommended to approve the promotion of Jonathan Moore, Sports Program Operation Coordinator to Recreation Supervisor. 4.It was recommended to approve the promotion of Charlie Fredericks, Streets Engineering Technician 1, to Streets Engineering Technician. C.It was recommended to ratify the check registers dated December 13 and 20, 2019. City Council Meeting Minutes January 7, 2020 2 page D. It was recommended to approve the ordinary and customary contract with Twin Cities Premium Outlets, New Horizon Academy, Dakota County Community Development Agency, and MNSPECT, LLC. E. It was recommended to approve a transfer from the Community Investment Fund to the Police/City Hall Remodel Fund in the amount of $468,293.79. F. Item was removed. G. It was recommended to approve Change Order for JT Egner Construction Company and authorize the Mayor and City Clerk to execute all related documents. H. It was recommended to authorize submittal of the City’s FY 2020 Community Development Block Grant (CDBG) Application and adopt a resolution approving the funding application request. I. It was recommended to approve the First Amendment to Repurchase Agreement for Lot 1, Block 1, Yankee Doodle Plaza 2nd Addition located southeast of Duckwood Drive and Federal Drive. J. It was recommended to approve Change Order #15 for Project 18-06, Police Department and City Hall Renovation. K. It was recommended to approve a resolution amending the Public Works Department’s 5-Year Capital Improvement Plan (CIP) (2020-2024) to revise various maintenance improvements. L. It was recommended to approve a letter of support for grant application, in conjunction with Dakota County Transportation and Independent School District 196, to the Minnesota Department of Transportation for Safe Routes to School planning assistance in the area of Eagan High School, Dakota Hills Middle School, and Northview Elementary School. M. It was recommended to approve an amendment to the Assessment Deferral Agreement for Lot 1, Block 1 Sky View (4900 Dodd Road) for Projects 905R and 951 and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to schedule a public hearing for January 21, 2020 to consider fees and charges for 2020 Park Dedication and General Municipal Services and Materials Testing Services. O. It was recommended to adopt a resolution approving the 2020 Parks and Recreation fees. P. It was recommended to approve a resolution appointing absentee ballot board judges and designating them as deputy city clerks for the purpose of administering the March 3, 2020 Presidential Nomination Primary. Q. It was recommended to approve a resolution to accept a donation from the Dakota Elks. R. It was recommended to approve an On-Sale Liquor and Sunday License for Olive Garden Holdings, LLC doing business at The Olive Garden Italian Restaurant. S. It was recommended to approve an Off-Sale Liquor License for Merwin Liquors Eagan, LLC doing business as Merwin Liquors, 1278 Town Centre Drive Suite 125. T. It was recommended to approve Change Order # 7 to AVI Systems, Inc. contract with the City of Eagan and the City of Burnsville (Cities) to add shipping charges AVI omitted from the original contract and Change Orders 1, 2, 3, 4, 5 & 6 and raise the contract amount by $9,943.70. U. It was recommended to schedule a public hearing for February 4, 2020 to receive comment on the Eagan Police Department’s Portable Audio/Video Recorders Policy and intent to purchase the equipment. PUBLIC HEARINGS There were no Public Hearings to be heard. City Council Meeting Minutes January 7, 2020 3 page OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Interim Use Permit – Viking Lakes City Administrator Osberg introduced the item noting the Council is being asked to consider an Interim Use Permit for three years to allow temporary overflow parking on Outlot A, Viking Lakes. City Planner Schultz gave a staff report and provided a site map. Steve Poppen, MV Eagan Ventures, LLC was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an Interim Use Permit for three years to allow temporary overflow parking on Outlot A, Viking Lakes, subject to the following conditions: Aye: 5 Nay: 0 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City, and proof of recording shall be submitted to the City. 2. The permit shall terminate on June 30, 2023. 3. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 4. All personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 5. The applicant shall be responsible for installing and maintaining erosion control measures in accordance with City engineering standards. 6. The development shall be subject to the City’s codified land disturbance and erosion control regulations. 7. All parking lots and drive aisles shall be surfaced with recycled bituminous asphalt or Class 5. The site shall be subject to periodic review by city staff for adequacy of drivability, dust control, City Council Meeting Minutes January 7, 2020 4 page and drainage. If the material is determined to be inadequate, the City will require that it be replaced with bituminous asphalt. 8. All entrances to the parking lots shall be paved within the city right-of-way. 9. All entrances and main drive aisles shall be designed and constructed to accommodate a 45,000- pound fire truck. 10. All parking areas shall be properly maintained to prevent deterioration. 11. If no curb and gutter is used for the perimeter of the proposed parking areas, the site will be subject to periodic review by city staff for adequacy of drainage and containment purposes. If the lack of curb and gutter is determined to be inadequate, the City will require that concrete curb and gutter be installed. 12. At the expiration of the IUP, the applicant shall obtain a grading permit from the City and restore all hard surfaces (parking areas and driveways) back to turf in a manner acceptable to the City Engineer, with the exception of any areas being actively developed to its ultimate use. Detailed plans for this grading work shall be prepared and signed by a licensed professional engineer. 13. The applicant shall be responsible to restore all boulevards, trails, streets, medians, curb and gutter, irrigation, lighting, and landscaping back to its original condition, in a manner acceptable to the City Engineer. 14. The applicant shall provide and maintain the temporary stormwater management system for the temporary parking areas during all phases of construction and use, to provide: effective temporary basin capacity and sediment containment, reinforced/non-erosive inlets and outlets for temporary basins, effective conveyance swales, effective surmountable driveway diversion berms for stormwater runoff using appropriate materials (e.g. asphalt) that will not become degraded and breached, and other stormwater management measures to fully contain sediment and prevent sediment discharge from the parking areas into the public stormwater system, public waterbodies and public streets. 15. The applicant shall provide and maintain erosion control (e.g. erosion control blanket with appropriate seeding) around all temporary sedimentation basin side-slopes. 16. The applicant shall provide and maintain temporary fencing around all temporary sedimentation basins and erosion-control blanket areas. 17. Minnesota Wetland Conservation Act Rules (Minn. Rules Ch. 8420) and Eagan’s wetland protection and management regulations (City Code §11.67) shall apply. 18. Grilling and recreational fires are only allowed within designated areas, as approved by the applicant. City Council Meeting Minutes January 7, 2020 5 page 19. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. Preliminary Subdivision – Viking Lakes 4th Addition City Administrator Osberg introduced the item noting the Council is being asked to consider a Preliminary Subdivision (Viking Lakes 4th Addition), creating five (5) lots and two (2) outlots on approximately 69 acres located south of Vikings Parkway and east of Lone Oak Parkway. City Planner Schultz gave a staff report and provided a site map. Steve Poppen, MV Ventures, LLC, was available for questions. The Council discussed the Preliminary Subdivision request. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Preliminary Subdivision (Viking Lakes 4th Addition) creating five (5) lots and two (2) outlots on approximately 69 acres located south of Vikings Parkway and east of Lone Oak Parkway, subject to the following conditions: Aye: 5 Nay: 0 Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on July 1, 2014: A1, B1, B2, B4, C1, C2, C4, E1, F1, G1, H1, I1, J1, K1 2. The property shall be platted. GRADING 3. A detailed grading, drainage, erosion, and sediment control plan shall be prepared in accordance with current City standards and codes prior to final subdivision approval. 4. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. A Phase 1 (during initial grading) Erosion Control Plan and a Phase 2 Erosion Control Plan shall be included in the Plan Set. City Council Meeting Minutes January 7, 2020 6 page 5. All personnel responsible for the construction and management of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 6. Erosion control measures shall be installed and maintained in accordance with City code and engineering standards. WATER QUALITY 7. This development shall install and maintain appropriate temporary erosion and sediment control practices associated with the trail and storm sewer encroachments into the conservation easement. 8. This development shall comply with Eagan’s regulations for wetland buffers and wetland buffer vegetation requirements, according to City Code §11.67 Subd. 7 and Subd. 8, in areas associated with the trail and storm sewer encroachments into the conservation easement. 9. This development shall permanently abandon by fill or bulkhead the two storm sewer pipes that exist within the conservation easement area. 10. This development shall meet the City’s Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1” Volume Control of effective retention of the site’s new impervious surface area (including effective soil remediation for all of the site’s disturbed soils that are to be revegetated). 11. Prior to receiving City approval to permit land disturbing activity, the applicant shall provide to the City with a minimum of 2 soil borings equally spaced within the footprint of the proposed southwest infiltration/filtration area, extending a minimum of 10’ below the bottom of each proposed infiltration feature with continuous sampling, to evaluate and ensure suitability for infiltration, including depth to saturated soils. If the soil boring logs indicate incompatibility of existing sub-soil permeability, or shallow groundwater conflict, with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met for the mitigated impervious drainage area, to the satisfaction of the City Engineer. 12. The applicant shall provide adequately sized pre-treatment structures (e.g. 4-foot minimum depth sump, 5-foot minimum diameter, with floatable skimmer hood, etc.) immediately upstream of any stormwater treatment facility inlet to provide for effective capture and easily- accessible cleanout of fine-sand sized particles and floatable pollutants. For storm pipes over 18-inch diameter, the sump depth shall be 2.5 times the inside diameter of the outlet pipe. Pre- treatment structures shall be accessible by appropriate maintenance equipment. Details shall be included in applicable plan sheet(s) using Eagan Standard Detail Plate E231. 13. The applicant shall clarify stormwater iron-sand filter bench system details, including detailed construction cross-sections and notes to include an appropriate constructed box frame, impermeable rubber liner specifications (thickness, acceptable joint sealing, etc.), under-drain City Council Meeting Minutes January 7, 2020 7 page details including pipe type and cleanouts/vents, erosion-control protections at toe and top of side-slopes immediately following construction, iron-sand mix specification/composition/source and estimate mix volume needed, etc. for contractor to successfully construct and protect. Pertinent plan sheets shall also include notes for coordinating City Water Resources Staff inspection of Iron-Sand Filtration during critical construction steps. 14. The applicant shall clarify details for the southwest filtration basin with iron-sand filter around the under-drain system, including detailed construction cross-sections and notes to include under-drain details including pipe type and cleanouts/vents, erosion-control protections at toe and top of side-slopes, iron-sand mix specification/composition/source and estimate mix volume needed, etc. for contractor to successfully construct and protect. Pertinent plan sheets shall also include notes for coordinating City Water Resources Staff inspection of Iron-Sand Filtration during critical construction steps. 15. Prior to receiving city approval to permit land disturbing activity, the property owner shall provide detailed Soil Management Strategies in the plan set for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation, sod, permanent seeding or plant materials, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non-compacted soil conditions in the top 12” of soil with greater than 5% soil organic matter content and less than 200 psi of soil compaction in the top 12” of topsoil, to comply with City Volume Control requirements. These graphical details and notes on soil protection/restoration shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading Plan, Landscape Plan, etc.) and shall specify estimated quantities of soil ripping area and volume of compost to be imported and incorporated on pertinent plan sheets. Prior to receiving a Certificate of Occupancy for any affected construction, Soil Management Strategy implementation documentation (e.g. haul tickets, representative on-site soil samples, compaction testing and soil organic content test results) shall be provided to City Water Resources staff to verify approved soil management strategy compliance. Notes shall be provided that implementing contractor shall provide 24-hours advance notice to City Water Resources staff prior to implementation of soil loosening and amendment. 16. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long- term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the entirety of the permanent stormwater management system, in a form acceptable to the City Attorney. 17. Before the city returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall demonstrate that all stormwater management practices are performing as intended and shall provide the City Engineer as-built plans meeting City requirements for as-built standard submittals that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sump(s), infiltration/filtration basin, iron-sand filter bench, wet pond, etc.), including soil loosening & amendment prior to landscaping, conform to design and/or construction plans, as approved by the City. The applicant shall submit to the City Engineer certification that the stormwater management City Council Meeting Minutes January 7, 2020 8 page facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. UTILITIES 18. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 19. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises. This development shall include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Final Subdivision. EASEMENTS/ RIGHT-OF-WAY 20. Cross-easements or agreements for ingress/egress and shared parking shall be executed in a form acceptable to the City Attorney, prior to final subdivision approval. ORIGINAL CONDITION #21 REMOVED (ADDRESSED DURING FINAL PD) STREETS/ ACCESS/ CIRCULATION 21. The applicant shall be responsible to restore the medians, striping, street, curb and gutter, boulevard, landscaping, irrigation, and street lighting in a manner acceptable to the City Engineer. 22. The applicant shall obtain a right-of-way permit prior to performing any work within the right- of-way. 23. The applicant shall install and finance any pedestrian crossings on Vikings Parkway and/or Lone Oak Parkway adjacent to this site as recommended by the Bike and Pedestrian Master Plan. 24. The applicant shall provide a contractor parking plan in a form acceptable to the City Engineer, prior to the approval of the building permit. Conditional Use Permit – Living Word Lutheran Church City Administrator Osberg introduced the item noting Council is being asked to consider a Conditional Use Permit to allow a pylon sign with dynamic display upon property located at 4300 Nicols Road. City Planner Schultz gave a staff report and provided a site map. The applicant was available for questions. The Council discussed the Conditional Use Permit request. City Council Meeting Minutes January 7, 2020 9 page Mayor Maguire open the public comment. An Eagan resident addressed the Council noting his support for the signage. There being no further comment, Mayor Maguire turned the discussion back to the Council. Mayor Maguire noted he is disinclined to approve the Conditional Use Permit due to the height of the sign. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a Conditional Use Permit to allow a pylon sign with dynamic display upon property located at 4300 Nicols Road, subject to the following conditions: Aye: 4 Nay: 1 (Maguire) 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of approval by the City Council. 2. A Building Permit, with engineered drawings, is required prior to installation of the new sign. 3. An administrative Sign Permit shall be obtained from the City prior to installation of the pylon sign. 4. The existing monument sign shall be removed prior to installation of the pylon sign. 5. The height of the sign shall be a maximum of 14 feet. 6. The pylon sign shall be setback a minimum of 10 ft. from all property lines. 7. The pylon sign shall be located as indicated on the Site Plan dated December 3, 2019. 8. The dynamic sign messaging shall not change more often than once per minute. 9. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit dated December 3, 2019. 10. The pylon sign shall comply with all Sign Code requirements. 11. Landscaping around the base of the pylon sign shall be installed by June 1, 2020 according to the Landscape Plan dated December 3, 2019. Comprehensive Guide Plan Amendment – Blue Gentian Retail City Administrator Osberg introduced the item noting the applicant is requesting a change in the land use designation from BP (Business Park) to RC (Retail Commercial). The Council is being asked to consider a Comprehensive Guide Plan Amendment to change the land use designation upon 1.4 acres located at 1030 Blue Gentian Road. City Planner Schultz gave a staff report and provided a site map. Rick Plessner, Thirty Eight Properties Eagan, LLC, was available for questions. City Council Meeting Minutes January 7, 2020 10 page Mayor Maguire opened the public comment. There being no public comment he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from BP (Business Park) to RC (Retail Commercial) upon approximately 1.4 acres located at 1030 Blue Gentian Road. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items. VISITORS TO BE HEARD There were no visitors to be heard. CLOSED SESSION A Closed Session was called at 7:26 p.m. to discuss labor negotiations. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:36 p.m. Aye: 5 Nay: 0 _______ Date ______ Mayor _______ City Clerk Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1. Action to Be Considered: Approve the collective bargaining agreement with the Eagan Police Sergeants Association (LELS Local #185), effective January 1, 2020-December 31, 2020. Facts: ➢ The City has come to a tentative agreement with the Sergeants, which was reviewed by the City Council in closed session on January 7, 2020. Attachments: CB-1 2020 Contract with Eagan Police Sergeants Association Item 2. Action to Be Considered: Approve the status change of Daniela Kor, Parks and Recreation Clerical Technician, from .45 FTE to .625FTE. Facts: ➢ The status change is included in the 2020 budget in response to greater clerical demands in Parks and Recreation. Item 3. Action to Be Considered: Accept the resignation of Susan Kroeger, Police Clerical Technician, and authorize the replacement of the position. Facts: ➢ Susan Kroeger is retiring after ten years of service to the City of Eagan. Her last day of employment will be February 18, 2020. Item 4. Action to Be Considered: Accept the resignation of Carrie Anderson, Eagan Community Center Supervisor, and authorize replacement of the position. Facts: ➢ Ms. Anderson has accepted a new position outside of the City of Eagan. Her last day of employment will be January 31, 2020. ➢ Staff will evaluate the position to determine how best to fill it in the near future. Item 5. Action to Be Considered: Approve the hiring of an Aquatics Supervisor “to be named” Facts: ➢ The final interviews for the Aquatic Supervisor took place late last week. Staff hopes to extend an offer this week, thus is seeking approval of the hiring. ➢ Once a person is selected for the position, the name will be shared with the City Council. Item 6. Action to Be Considered: Approve the reclassification of the Street Maintenance Supervisor, Utilities Production Supervisor, Utility Operations Supervisor, and Chief Mechanic/Shop Supervi sor from Level 13 to 14 on the City’s compensation plan Facts: ➢ The minimum qualifications for the four supervisors in Public Works have been further enhanced in their job description to ensure an appropriate level of education and experience is demonstrated to be hired into the position. ➢ Upon reviewing the revised job descriptions in the context of the City’s Compensation Plan, it was determined that the four positions should be elevated by one level. 01-21-20 (settlement of a work comp claim) Item. Action to be Considered: Approve resolution authorizing Attorney William Laak to sign settlement agreements on behalf of the City Council. Facts: ➢ The City Council met in closed session on January 21, 2020 to receive an update on a current worker's compensation claim by an Eagan employee. ➢ Attorney William Laak, with the firm of McCollum Crowley, represents Berkeley Risk, the City's third -party workers compensation administrator. Mr. Laak presented the proposed settlement to the City Council at the closed session. ➢ The proposed settlement agreements contain a great amount of medical data that is classified as private and thus are not enclosed. ➢ The City Attorney has advised the City to adopt the enclosed resolution authorizing Mr. Laak to sign the settlement agreements on the City's behalf. Attachments: (1) CB -1 Resolution CITY OF EAGAN RESOLUTION NO. _aD704- RESOLUTION AUTHORIZING ATTORNEY TO SIGN SETTLEMENT AGREEMENTS AND RELEASE ON BEHALF OF CITY COUNCIL WHEREAS, the City of Eagan provides workers compensation coverage as required by law and currently has a contested case brought by an employee for workers compensation benefits; and WHEREAS, William G. Laak the attorney for the City's workers compensation insurer, Berkeley Risk Administrators Company, LLC action on behalf of the City, has previously advised the City Council of the City's potential liability and claims in this case; and WHEREAS, the City Council has granted Mr. Laak the authority to settle this case within the Council's parameters; and WHEREAS, Mr. Laak has advised the City Council of Settlement Agreements and Release resolving this case which is consistent with City Council's direction; and WHEREAS, the Settlement Agreements contain a great amount of medical data classified as private data by Minnesota Statutes Section 176.138, plus personally identifiable health data, disclosure of which may violate HIPAA. Further, the Minnesota Department of Administration Advisory Opinion 09-015, dated July 7, 2009, opines that a worker's compensation settlement agreement is not public data as described in Minnesota Statutes Section 13.43 subd.2(a)(6); and WHEREAS, the City Council has determined approving the Settlement Agreements and Release is in the best interests of the City Eagan. NOW THEREFORE, the City Council hereby resolves: 1. The proposed Settlement Agreements and Release are approved. 2. Attorney William Laak is authorized and directed to sign the Settlement Agreements and Release on behalf of the City of Eagan. Dated: /-ajnM Mi'chaeTMaglyire, Mayor Chr�Sfina M Sci Pion �, C teal` LABOR AGREEMENT BETWEEN CITY OF EAGAN, MINNESOTA AND LAW ENFORCEMENT LABOR SERVICES, INC. (LOCAL #185) EAGAN POLICE SERGEANTS ASSOCIATION January 1, 2020 – December 31, 2020 TABLE OF CONTENTS ARTICLE 1. PURPOSE .................................................................................................................................. 1 ARTICLE 2. RECOGNITION ........................................................................................................................ 1 ARTICLE 3. DEFINITIONS .......................................................................................................................... 1 ARTICLE 4. MANAGEMENT RIGHTS ....................................................................................................... 2 ARTICLE 5. ILLEGAL DISCRIMINATION ................................................................................................ 2 ARTICLE 6. SAVINGS CLAUSE ................................................................................................................. 2 ARTICLE 7. SICK LEAVE ............................................................................................................................ 3 ARTICLE 8. HOURS OF WORK .................................................................................................................. 4 ARTICLE 9. OVERTIME .............................................................................................................................. 4 ARTICLE 10. TRAINING ................................................................................................................................ 5 ARTICLE 11. COURT/CALL BACK TIME ................................................................................................... 5 ARTICLE 12. SENIORITY .............................................................................................................................. 6 ARTICLE 13. GRIEVANCE PROCEDURE ................................................................................................... 6 ARTICLE 14. DISCIPLINE ............................................................................................................................. 8 ARTICLE 15. LEAVE TIME ........................................................................................................................... 9 ARTICLE 16. HOLIDAYS ............................................................................................................................. 10 ARTICLE 17. VACATIONS .......................................................................................................................... 10 ARTICLE 18. TUITION REIMBURSEMENT .............................................................................................. 11 ARTICLE 19. WAGE AND BENEFIT RATES............................................................................................. 12 ARTICLE 20. INSURANCE .......................................................................................................................... 15 ARTICLE 21. CLOTHING ALLOWANCE................................................................................................... 17 ARTICLE 22. SEVERANCE PAY ................................................................................................................. 18 ARTICLE 23. P.O.S.T. LICENSURE ............................................................................................................ 19 ARTICLE 24. INJURY ON DUTY ................................................................................................................ 19 ARTICLE 25. DRUG & ALCOHOL TESTING ............................................................................................ 19 ARTICLE 26. PUNITIVE DAMAGES .......................................................................................................... 19 ARTICLE 27. PROBATION .......................................................................................................................... 19 ARTICLE 28. DURATION ............................................................................................................................ 20 APPENDIX A. HEALTH CARE SAVINGS PLAN ........................................................................................ 21 ARTICLE 1. PURPOSE 1.1 The intent and purpose of the agreement is to (1) establish certain hours, wages, and other terms and conditions of employment, (2) establish procedures for the resolution of disputes concerning interpretation and application of this agreement, (3) specify the full and complete understanding of the parties, and (4) place in written form the parties’ agreement upon terms and conditions of employment for the duration of the agreement. It is the intent of this agreement between the parties to cover employment conditions where not otherwise mandated by statute or ordinance. 1.2 The City of Eagan, hereinafter referred to as the EMPLOYER, and Law Enforcement Labor Services, Inc., hereinafter referred to as the UNION, through this agreement, continue their dedication to the highest quality of public service. Both parties recognize the agreement as a pledge of this dedication. 1.3 The parties hereto recognize that this agreement is not intended to modify any of the discretionary authority vested in the City of Eagan by the statutes of the State of Minnesota. ARTICLE 2. RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for the purpose of meeting and negotiating the terms and conditions of employment for all Sergeants employed by the Eagan Police Department, Eagan, Minnesota, who are public employees within the meaning of Minn. Stat. 179A.03, subd. 14, as defined in the Bureau of Mediation Services transfer of certification of exclusive representative status order (BMS Case No. 94-PTR-407) dated October 1, 1993. ARTICLE 3. DEFINITIONS For the purpose of this Agreement the following terms and phrases shall have the meaning given to them. 3.1 EMPLOYER: The City of Eagan, Minnesota. 3.2 EMPLOYER DESIGNATED REPRESENTATIVE: The Chief of Police or any person acting in the capacity o f the EMPLOYER. 3.3 CHIEF: The Chief of Police of the Eagan Police Department. 3.4 UNION: Law Enforcement Labor Services, Inc. 4 3.5 UNION MEMBER: A unit member who is also a member of the Eagan Police Sergeants’ Local. 3.6 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.7 DEPARTMENT: The Eagan Police Department. 3.8 GRIEVANCE: A dispute or disagreement as to the interpretation or application of the specific terms and conditions of this agreement. 3.9 UNION OFFICER: Officer elected o r appointed by the Eagan Police Sergeants’ Local. 3.10 REGULAR RATE OF PAY: For purposes of calculating overtime, the regular rate of pay shall mean all remuneration for employment paid to or on behalf of the employee. 3.11 SCHEDULED SHIFT: A consecutive daily work period including but not limited to scheduled days off 3.12 SHIFT: A consecutive hourly work period including rest breaks and a lunch break, but not including meetings, emergencies, or special circumstances. 3.13 LUNCH BREAKS: A period during the SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.14 SUPERVISORY EMPLOYEE: One so defined under Minn. Stat 179A. 03, Subd. 17. 3.15 CITY ADMINISTRATOR: The person designated or appointed by the City Council for the purpose of holding and exercising the duties of that official position as it is defined in the Eagan City Ordinance. ARTICLE 4. MANAGEMENT RIGHTS 4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its affairs in all respects in accordance with existing and future laws and regulations of the appropriate authorities, including municipal personnel policies and work rules. The prerogatives of authority which the EMPLOYER has not officially abridged, delegated or modified by this agreement are retained by the EMPLOYER. ARTICLE 5. ILLEGAL DISCRIMINATION 5.1 Employees shall have the rights granted to all citizens by the United States and State of Minnesota constitutions. 5 ARTICLE 6. SAVINGS CLAUSE 6.1 This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to the law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions shall continue in full force and effect. The voided provisions shall be renegotiated at the request of either party. ARTICLE 7. SICK LEAVE 7.1 All eligible employees in the UNION shall accumulate sick leave at the rate of eight (8) hours for each calendar month o f full-time service or major fraction thereof, with the latter on a pro rata basis for actual total. If an employee receives compensation under a worker’s compensation law, only that portion of his/her regular salary will be paid which will, together with said compensation received, equal his/her regular salary. 7.2 Sick leave shall be granted only for absence from duty because of personal illness, non- emergency medical and dental appointments, personal accident, job related accident, legal quarantine, personal medical disability, care for immediate family member with medical disability, or serious illness in the immediate family. The term immediate family is defined for purposes of sick leave as spouse, children, parents, spouse’s parents and children, brothers and sisters, brothers and sisters-in-law, grandchildren and grandparents of both the employee and spouse. If the Chief of Police requests, it will be necessary to have the attending physician certify that the employee’s attendance and assistance to t he member of the family who is ill or disabled is required. If the Chief of Police or the City requests an employee to see a doctor of the City’s choice, then the City will pay for any and all doctor’s fees. 7.3 When sick leave is granted for non-emergency and preventive medical/dental appointments, previous approval must be obtained from the immediate supervisor, taking into consideration the efficient operation of the department. 7.4 It shall be the employee’s responsibility to give at least three (3) days notice of his/her intent to use sick leave in the cases of non-emergency and preventive medical appointments. 7.5 Upon the request of the immediate supervisor, the employee shall be required to submit a medical certificate for any absence. If the Chief of Police or the City requests an employee to see a doctor of the City’s choice, then the City will pay for any and all doctor’s fees. 7.6 No sick leave benefits of any kind shall be granted upon termination of employment except as stated in language defined in Article 22.1. 6 7.7 An employee who has been unable to work for a period of time because of illness or accident, may be required, before being permitted to return to work, to provide medical evidence that he/she is again able to perform all significant duties of his/her job in a competent manner and without hazard to himself/herself or others. If the Chief of Police or the City requests an employee to see a doctor of the City’s choice, then the City will pay for any and all doctor’s fees. 7.8 Claiming sick leave when physically fit, except as provided in this section, may because of disciplinary action, including cancellation of sick leave benefits, suspension, demotion, or termination. The employee must notify his/her supervisor of his/her need for leave at the earliest scheduled working hours. Failure to make diligent effort to give such notification may result in payroll deduction for such time taken. 7.9 No sick leave will be allowed for physical illness, injury or inability resulting from misconduct, or from excessive use of alcohol or narcotics unless the employee submits himself/herself to professional care and keeps the supervisor informed of his/her condition. Any exceptions may be granted by the Chief of Police. ARTICLE 8. HOURS OF WORK 8.1 Hours are based on an average of 40 hour work week. The normal work year is two thousand eighty (2080) hours to be accounted for by each employee through: hours worked, assigned training and authorized leave time. 8.2 Any non-scheduled hours worked shall be paid at time and one-half, either as time off or as compensation time paid. This will include extra hours worked on shift, court appearance, or other activities as determined by the Employer Designated Representative. 8.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign Employees. 8.4 Voluntary shift switching may be arranged between employees provided su ch switching is not used as a basis for a claim for overtime/compensatory time. The Employer reserves the right to deny a shift switch between employees if the switch would adversely affect the operation of the department. ARTICLE 9. OVERTIME 9.1 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 9.2 Overtime will be calculated to the nearest one-tenth of an hour. 7 9.3 An Employee will be compensated at one and one-half (1 ½ ) times the employee's regular pay rate for hours worked in excess of the employee's scheduled shift. 9.4 An Employee may choose to receive compensatory time as compensation for certain overtime hours worked. The maximum allowable balance of such hours at any time will be 180 hours. Any compensation over the 180 hours balance limit must be paid in cash. 9.5 No Employee who has a balance at the 180 hour balance limit may earn time off scheduled work hours as compensation for overtime until such time as the additional time will not cause the balance to exceed 180 hours. 9.6 Employees earning overtime due to a grant assignment may not choose to receive the overtime as compensatory time. 9.6A Employees earning Contractual Over Time, “COT”, are not eligible to receive overtime as compensatory time. 9.7 Compensatory Time Conversion Upon Promotion to Sergeant: At the time of promotion, the hours of compensation shall be recalculated as follows: The rate of pay as an Officer is multiplied by the total hours previously earned divided by the rate of pay of a Sergeant. Example: Police Officer Rate: 36.876/hr Hours of Compensatory Time Earned: 13.55 Total Compensatory Compensation: 499.67 Total Compensatory Compensation: 499.67 Sergeant Rate: 45.32/hr Hours of Compensatory Time Available: 11.02 8 ARTICLE 10. TRAINING 10.1 The EMPLOYER shall pay for all P.O.S.T. required training, which is 48 hours in a three-year period (If the P.O.S.T. Board changes its requirements, the EMPLOYER would agree to pay for the revised requirements.) 10.2 If the Employee is scheduled to attend training/schooling within the immediate metropolitan area, the EMPLOYER will pay for the actual travel time from the Eagan Police Department to the training and back. 10.3 If the Employee is scheduled for an eight hour school but the schooling does not last the full eight hours, the Employee may put do wn the actual time spent in the training session or he/she may return to work to fulfill the time. ARTICLE 11. COURT/CALL BACK TIME 11.1 Call Back Time: An Employee who is called to duty during their scheduled off duty time shall receive a minimum of three (3) hours pay at one and one-half (1 ½) times the employee's regular rate of pay. An extension or early report to a regularly scheduled shift will be paid at time and one- half for actual time worked but does not qualify for the three hour minimum. Employees will not receive the three hour minimum compensation at the end of a shift unless they have changed into civilian clothing and left the premises or arrived home. Administrative meetings, training, and scheduled duties or assignments do not qualify as a call back. 11.2 Court Time: If an employee is required to appear in court as a result of their duties as an Eagan Police Officer or is cancelled within 24 hours of the appearance, he/she shall receive a minimum of three (3) hours of pay at the rate of one and one -half times the employee's rate of pay. 11.3 Special Duty Recognition “SDR”: For those Sergeants who participate in SWAT, Hostage Negotiation, or Command vehicle assignment; they wi ll receive 8 hours of Special Duty Recognition, “SDR” each calendar year. The SDR will be allocated in January of each year, to be used as time off only, no later than the last full pay period of the year in which it was allocated. If the SDR is not used, the time will be forfeited. If the Sergeant participates in more than one of the above named assignments, the maximum allocation for annual SDR is 8 hours. Sergeants who are assigned to one of the above after January shall receive 8 hours of SDR, upon being assigned. 9 ARTICLE 12. SENIORITY 12.1 The Eagan Police Department shall establish seniority lists for all sergeants in the bargaining unit. The list shall be available to all the sergeants. A seniority list shall be maintained by the EMPLOYER on the basis of total length of compensated continuous employment in the bargaining unit as defined by Article 2.1. 12.2 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority within two years. The employee will be given 30 days to either accept or reject said employment. 12.3 Vacation periods shall be selected on the basis of seniority. (See Article 17.5) ARTICLE 13. GRIEVANCE PROCEDURE 13.1 A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of the Contract. 13.2 The EMPLOYER will recognize the president of the UNION Local or his/her designee as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the City Administrator, Human Resources Manager and the Chief of Police in writing of the names of such UNION representatives and of their successors when so designated. 13.3 It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION Local President shall be allowed a reasonable amount of time to present their grievance to their supervisor and the supervisor’s response should be presented to the employee during normal working hours provided the employee and the UNION Local President have notified and received the approval of their supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 13.4 Grievance as defined by 13.1 shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of the Contract shall, within fifteen (15) calendar days after such alleged violation has occurred, present and identify such verbal grievance to a Lieutenant or Deputy Police Chief . They will discuss and give an answer to such Step 1 grievance within 10 calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on 10 which it is based, or the provision or provisions of the Contract allegedly violated and the remedy requested and shall be appealed in Step 2 within ten (10) calendar days after the Lieutenant or Deputy Chief has responded under Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented to the Chief of Police. The Chief of Police shall give the UNION the EMPLOYER’s Step 2 answer in writing within ten (10) calendar days after the receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Chief of Police’s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented to the City Administrator. The City Administrator shall give the UNION the EMPLOYER’s Step 3 answer in writing within fifteen (15) calendar days after receipt of the Step 3 grievance. If the UNION is not satisfied with the EMPLOYER’s reply then the grievance may be submitted to Step 4 or Step 5 within ten (10) calendar days following the EMPLOYER’s Step 3 response. Step 4. Before filing for arbitration and upon agreements by both the EMPLOYER and the UNION, the services of the Minnesota State Bureau of Mediation Services may be requested on the grievance. Step 5. A grievance not resolved in either Step 3 or Step 4 may be submitted to arbitration within ten (10) calendar days of the EMPLOYER’s Step 3 or Step 4 response, subject to the provisions of the Public Employment Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the Rules Governing the Arbitration of Grievances as established by the Bureau of Mediation Services. 13.5 A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this Contract. The arbitrator shall consider and decide only the specific issues (2) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator’s decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and 11 the UNION provided that each party shall be responsible for compensating its own representatives and witness. If either party desires a verbatim record of the proceedings, it may cause such record to be made, providing it pays for the record. If both parties desire a verbatim record of t he proceedings, the cost shall be shared equally. 13.6 If a grievance is not presented within the time limits set forth above, it shall be considered “waived.” If a grievance is not appealed to the next step within the specified time limit or any agreed e xtension thereof, it shall be considered settled on the basis of the EMPLOYER’S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit of each step may be extended by mutual agreement of the EMPLOYER and the UNION. All UNION members shall follow and adhere to the grievance format set forth or the grievance shall be co nsidered waived. ARTICLE 14. DISCIPLINE 14.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: a. oral reprimand; b. written reprimand; c. suspension; d. demotion; or e. discharge. 14.2 Suspension, demotions and discharges will be in written form. 14.3 Written reprimands, notices of suspension, notices of demotion and notices of discharge which are to become part of an Employee’s personnel file shall be read and acknowledged by signature of the employee. 14.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 14.5 Discharges will be preceded by a five (5) day suspension without pay except in cases of Veterans pursuant to Minnesota Statute. 14.6 Employees under investigation will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION Representative present at such questioning. 14.7 Grievances relating to this Article shall be initiated by the UNION in Step 3 (City Administrator) of the Grievance Procedure under this Agreement. 12 ARTICLE 15. LEAVE TIME FUNERAL 15.1 Paid leave time may be used by an employee in the case of death in his/her immediate family. Three (3) leave days (8 hours each or a total of 24 hours) shall be paid as funeral days. Additional time off taken by such employees in the event of death of any of the family members mentioned below shall be charged to accrued sick leave, accrued compensatory time, or to accrued vacation days (employee choice). Any additional days must be approved by the respective department head. T he determination of “immediate family” shall be spouse, parents, spouse’s parents, children of the employee and/or spouse, brothers, sisters, brothers and sisters-in-law, and grandparents and grandchildren of both the employee and spouse. Leave time may only be credited when an employee has been previously scheduled to work during the requested leave time. 15.2 In addition to immediate family members, an employee may use up to three (3) days or a maximum of 24 hours of funeral leave during the tenure of their employment to attend funeral proceedings for someone other than immediate family as designated above. ADVANCED RETIREMENT NOTICE 15.3 Employees who retire from the City of Eagan shall receive $1,000.00 for providing at least four (4) months notice. This retirement incentive will be provided at the time of retirement in a lump sum and will be subject to any and all required tax deductions. ARTICLE 16. HOLIDAYS 16.1 The following days are established as holidays: New Year’s Day President’s Day Memorial Day Independence Day Labor Day Veteran’s Day 1.5 (12 hrs) Floating Holiday Martin Luther King Day Thanksgiving Day Day after Thanksgiving ½ (4 hrs) December 24 – December 25 13 16.2 Full time employees shall be paid once a year on December 1st. at straight time for one hundred twenty- five (125) hours at the July 1 rate of pay. This payment will be issued in a separate check even if December 1st. falls on a regular pay day. 16.3 Time off requests for July 4th will only be approved after all shifts have been filled, as determined in the sole discretion of the Chief of Police or designee. Employees who are assigned Parade Detail and Fireworks Detail on July 4th shall receive two times their hou rly rate of pay for all hours worked beyond their regular 160 -hour work schedule during a 28-day work period. This double time does not apply to those who are already scheduled to work when these events take place. Employees will only receive this pay if they work these scheduled events. ARTICLE 17. VACATIONS 17.1 All sergeants in the bargaining unit shall be eligible for an annual paid vacation at their regular rate of pay. 17.2 Regular, full-time sergeants shall be grant ed vacations determined in the following manner: A. Day: Is based on an eight (8) hour day. B. Vacation: Vacation is accrued and limited per the following schedule EMPLOYMENT HOURS HOURS HOURS DAYS MAXIMUM YEAR PER YEAR MONTHLY BI-WEEKLY YEARLY BALANCE 0-10 120 10.00 4.62 15 180 11 128 10.67 4.92 16 192 12 136 11.33 5.23 17 204 13 144 12.00 5.54 18 216 14 152 12.67 5.85 19 228 15 160 13.33 6.15 20 240 20 (eff 5/13/18) 184 15.33 7.07 23 276 17.3 Upon hire, new employees shall be advanced 50% of their annualized vacation leave benefit into their vacation leave bank. Upon completing 6 months of service, employees will then accrue vacation leave each pay period according to the vacation schedule. 17.4 All requests for vacations shall be submitted to the appropriate supervisor for approval. 14 17.5 Vacation requests should be made in writing and submitted as soon as possible. V acation periods are from April 1st through September 30 and October 1st through March 31. Seniority preference will be given until April 1st for that first 6 month period and until October 1st for that second 6 month period. 17.6 Vacations will be granted after first consideration is given to the efficient operation of the department and second to the wishes of employees as to vacation time. Vacation hours may be carried over as set forth in the Eagan Sergeants Union Contract. 17.7 In no case will any time be taken as vacation without advance approval of the sergeant’s immediate supervisor. Effective December 31, 2017, Article 18- Education Incentive shall be replaced with the following language: ARTICLE 18. TUITION REIMBURSEMENT The City of Eagan encourages employees to continue to improve their skills and further their knowledge as an investment in quality performance, for the mutual benefit of the City and the employee. To serve this end, the City of Eagan will reimburse employees for up to 100% of the approved costs directly related to tuition, books and approved materials for job-related courses under the Tuition Reimbursement Policy if there is City funding available. Reimbursement costs shall not to exceed the lifetime limit. Employees participating in the program will be reimbursed up to a total lifetime maximum of $8959 in 2018 with a 5% indexer in 2019. Applications for such reimbursements shall be initially made through the Police Department with the final determination of eligibility and job relatedness to be made by the Human Resources Manager. See the current City of Eagan Employee Handbook for further details. ARTICLE 19. WAGE AND BENEFIT RATES 19.1.1 On or about January 1, 2020, the base pay rate will be $54.25 per hour. 19.1.2 Education Incentive Compensation: An Employee shall be compensated for a post -secondary degree in addition to regular base pay in the following manner: Master’s Degree – 1.25% . above the base pay. 15 19.1.1 Wage Differential for Detective Sergeant: A monthly differential shall be applied to those serving as Detective Sergeant, in recognition of their additional supervisory duties performed in the investigations unit. 2020 - $250.00 per month 19.1.2 Shift Differential: A shift differential of $.30 per hour shall be applied to those serving as Patrol Sergeants. The Shift Differential shall be paid to Patrol Sergeants working between the hours of 1600 hours until 0600 hours Employees who voluntarily trade shifts will be eligible for shift differential based on their regularly (originally) scheduled shift. In the event hours of work change due to management's rescheduling shifts, shift differential shall be paid to the affected employee(s) actually working between the hours of 1600 hours until 0600 hours. Shift Differential will be the equivalent of $.30 per hour. In the case of an emergency call-out or training, shift differential will not be paid. The shift differential will be paid to the employee for hours actually worked on the mid or night shift. S hift differential will not be applied to contractual overtime. 19.2 City Sponsored Retiree Health Insurance: 1. Group A1 – Active Police Sergeants eligible for CSRHI who remain status quo: Under this agreement, active Police Sergeants who are eligible under the 2016-2018 provisions of Article 19.2.1 may elect to continue with the election of receiving City-Sponsored Retirement Health Insurance. The provisions of Article 19.2 state that The City will contribute to bargaining unit employees who retire from the Eagan Police Department at the age of 55 years or older, who are eligible to receive PERA pension benefits, with 15 years of service and who collect said pension benefits, the same contribution amount towards health insurance premiums as that contributed to active bargaining unit employees. This contribution would continue until the earlier of: (1) the ex-bargaining unit member reaches the age of 65; (2) the ex-bargaining unit member becomes eligible for Medicare; or (3) the ex-bargaining unit member is employed and becomes eligible to be covered under the new employer's group health plan (unless that plan contains any exclusions or limitations with respect to any pre-existing conditions). The City of Eagan will continue the employer contribution to active bargaining unit employees and those eligible for Retirement Health Insurance unless it no longer provides an employer contribution for group health coverage to any of its employees (active or retired) due to the following: • There is an “inability to pay”, as determined by the MN State Auditor. 16 • There is an inability to pay as determined through arbitration by the Minnesota Bureau of Mediation Services. • The act of providing an Employer sponsored group health plan is unlawful. • The act of providing an employer financial contribution to health care costs for an employee is unlawful. • A single payer system or socialized medicine is enacted by Federal Government legislation or Minnesota State Statute; and group health insurance is no longer available for purchase by the City. An employee who retires and is at least 50 but less than 55 with at least 15 years of service at the City may remain under the City’s group health insurance policy. Payment of premiums for such policy between the ages of 50 and 55 will be the responsibility of the former employee until they become age 55 at which time the employee shall be eligible to receive the same insurance benefit (insurance premium contribution) as active bargain unit members as described in this memorandum of agreement. 2. Group A2 - Active Police Sergeants eligible for CSRHI who elect to opt out: Any active bargaining unit member eligible under the provisions of Article 19.2 of the collective bargaining agreement for City-Sponsored Retirement Health Insurance who chooses to opt out would instead receive a stipend of $72.00 per pay period from on or about January 1, 2017 until the Police Sergeant terminates employment. This stipend shall be deposited into the Police Sergeants’ HCSP. The amount of the stipend has no nexus to the value of the CSRHI. 3. Group B1 – Active Police Sergeants who previously opted out of the CSRHI or were hired after January 1, 2005 and before January 1, 2018, who elect to return to or enroll in CSRHI: a. At the time of reenrollment/enrollment into the CSRHI, the Active Police Sergeant’s hourly rate of pay shall be reduced by .90 cents per hour and the Active Duty Sergeant’s wages will follow Article 19 – Wage and Benefit Rates. b. Those who previously opted out and now elect to return to the CSRHI shall pay back the Employer opt out contributions to the Police Sergeant’s HCSP (“Identified Principal Contribution”) plus 4% interest compounded annually from the date the contributions were initially made. Repayment shall commence the first day of the month following the Police Sergeant’s retirement date. This shall be accomplished by the Police Sergeant paying the Employer Contribution of 17 CSRHI premium until the Identified Principal Contribution and 4% compound interest has been repaid. (A schedule referencing each Sergeant’s obligation to pay back the “Identified Principal Contribution” plus 4% interest compounded can be found in the attachment entitled ___). The Police Sergeant will also be required to pay the employee contribution to the premium, which i s the same contribution of that of an active employee. 4. Group B2 – Active Police Sergeants who previously opted out of the CSRHI or were hired after January 1, 2005 who elect to remain opted out: Police Sergeants who previously opted out and were hired prior to January 1, 2018 may continue to opt out of the CSRHI. They will receive a $72.00 dollar stipend each pay period until the Police Sergeant terminates employment. This amount will be deposited into the Police Sergeant’s Post Employment HCSP. Group B2 Police Sergeants shall then follow Article 19 – Wage and Benefit Rates and their hourly rate of pay will be reduced by .90 cents per hour. 5. Group C – Active Police Sergeants hired on or after January 1, 2018: The City-Sponsored Retirement Health Insurance benefit will not be available to those hired on or after January 1, 2018. Therefore, any Police Sergeant hired on or after January 1, 2018 will not be eligible for CSRHI. For Police Sergeants hired on or after January 1, 2018, the City shall contribute a stipend equivalent to $72 dollars per pay period to the Active Police Sergeant’s HCSP. The amount of this stipend will continue until the Police Sergeant terminates employment with the City of Eagan or they reach age 65 as an active employee, or becomes eligible for Medicare, whichever comes sooner. This stipend has no nexus to the value of the City-Sponsored Retirement Health Insurance Plan. There will be no additional compensation to the hourly rates for Group C. For those employees who opted out of the City Sponsored Retirement Health Insurance, shall receive $72.00 per pay period. 18 19.2.1 Health Care Savings Plan Appendix A references the Health Care Savings Plan and the designated contribution levels. ARTICLE 20. INSURANCE 2020 Family and other dependent coverage: 2020 Family Coverage AWARE NETWORK Copay Plan ER Contribution EE Contribution Family Medical and Preventative Dental 74.5% of combined medical & dental premiums 25.5% of combined medical & dental premiums AWARE NETWORK VEBA 1 ER Contribution EE Contribution 19 Family Medical and Preventative Dental 80% of combined medical & dental premiums. Percentage includes VEBA contribution. 20% of total medical & dental premiums VEBA Account $250.00 -0- AWARE NETWORK VEBA 2 ER Contribution EE Contribution Family Medical and Preventative Dental The City provides the same contribution amount to VEBA 2 as that of VEBA 1 The Employee shall contribute the difference between the total amount of combined medical and dental premiums and that which the City contributes to the combined premiums of VEBA 1. (VEBA 2 is a "voluntary buy up" from VEBA 1). VEBA Account $250.00 -0- 2020 Single Plus Spouse Coverage AWARE NETWORK Copay Plan ER Contribution EE Contribution 20 Single plus Spouse Medical and Preventative Dental 74.5% of combined medical & dental premiums 25.5% of combined medical & dental premiums AWARE NETWORK VEBA 1 ER Contribution EE Contribution Single plus Spouse Medical and Preventative Dental 80% of combined medical & dental premiums. Percentage includes VEBA contribution. 20% of total medical & dental premiums VEBA Account $250.00 -0- AWARE NETWORK VEBA 2 ER Contribution EE Contribution Single plus Spouse Medical and Preventative Dental The City provides the same contribution amount to VEBA 2 as that of VEBA 1 The Employee shall contribute the difference between the total amount of combined medical and dental premiums, and that which the City contributes to the combined premiums of VEBA 1 (VEBA 2 is a "voluntary buy up" from VEBA 1) VEBA Account $250.00 -0- 2020 Single Plus Children Coverage AWARE NETWORK Copay Plan ER Contribution EE Contribution Single plus Child/ren Medical and Preventative Dental 74.5% of combined medical & dental premiums 25.5% of combined medical & dental premiums AWARE NETWORK VEBA 1 ER Contribution EE Contribution Single plus Child/ren Medical and Preventative Dental 80% of combined medical & dental premiums. Percentage includes VEBA contribution. 20% of total medical & dental premiums VEBA Account $250.00 -0- AWARE NETWORK VEBA 2 ER Contribution EE Contribution Single plus Child/ren Medical and Preventative Dental The City provides the same contribution amount to VEBA 2 The Employee shall contribute the difference between the total amount of combined medical and dental premiums, and that which the City contributes to the 21 as that of VEBA 1 combined premiums of VEBA 1 (VEBA 2 is a "voluntary buy up" from VEBA 1) VEBA Account $250.00 -0- 2020 Single Coverage Co-Pay Plan ER Contribution EE Contribution Single Medical and Preventative Dental 93.3% of combined medical & dental premiums 6.7% of combined medical & dental premiums AWARE NETWORK VEBA 1 ER Contribution EE Contribution Single Medical and Preventative Dental 100% -0- VEBA Account $125.00 -0- AWARE NETWORK VEBA 2 ER Contribution EE Contribution Single Medical and Preventive Dental The City provides the same contribution amount to VEBA 2 as that of VEBA 1 The Employee shall contribute the difference between the total amount of combined medical and dental premiums, and that which the City contributes to the combined premiums of VEBA 1 (VEBA 2 is a "voluntary buy up" from VEBA 1) VEBA Account $125.00 -0- Employees must elect medical and dental in the same tier, unless otherwise noted by the insurance carrier. Other Insurances: The City of Eagan provides term life insurance for each sergeant in an amount equal to one times the annual salary rounded to the next highest $1,000 not to exceed $50,000. The City of Eagan provides a long-term disability insurance and false arrest (professional liability) insurance for all sergeants. 22 ARTICLE 21. CLOTHING ALLOWANCE 21.1 Clothing allowance is allowed in the following manner: The EMPLOYER will provide all necessary items of uniform and equipment. An employee will be given a purchase order or the item will be ordered/replaced within a payroll period by the department. The attached list constitutes the initial issue and the items to be replaced. These items will be replaced based on need. Replaced items will be returned to the department. Detective Sergeants will be paid an annual clothing allowance as follows: 2020 – 920.00 In the event a Detective Sergeant’s assignment is for less than a full year, the amount will be pro - rated based on the number of months in the assignment. ARTICLE 22. SEVERANCE PAY 22.1 Severance Pay: Upon retirement , permanent lay-off, termination, resignation, or if disabled thus necessitating termination of employment, all full-time sergeants who have completed five (5) years of total service in all capacities from patrol officer and above, shall be entitled to 50% of their unused sick leave as severance pay. Retroactively effective to April 15, 2018. 22.2 Upon resignation or retirement, employees who leave employment and are eligible for severance pay, will have 50% of severance allocated to them as cash, and 50% will be directed to their Health Care Savings Plan. (Per City policy, Severance Pay is defined as 50% of the sick leave balance). 22.3 Upon termination from City employment, the employee will have the option to retain health insurance coverage under the City’s group insurance policies as provided in Minn Stat § 471.61, subd.4. The employee (ex-employee) will be totally responsible for paying the entire premium for such continued coverage. If the termination from the City of Eagan is caused by the employee becoming totally disabled while employed by the EMPLOYER, the employee (ex-employee) will have the option of continuing health insurance coverage as provided in Minn Stat § 299A.465. 22.4 Retiree Health Insurance: Sections 22.5 and 22.6 are not applicable to employees hired after January 1, 2005, and employees who have made the irrevocable decision to opt out of the eligibility for this benefit prior to promotion or as provided in Section 22.7. 22.5 The EMPLOYER will contribute to bargaining unit employees who retire from the Eagan Police Department after fifteen (15) or more years of continuous service with the Eagan Police Department, at the age of fifty-five (55) years or older, who are eligible to receive full PERA pension benefits and who collect said pension benefits, 23 the same amount towards health insurance premiums as that contributed to active bargaining unit employees. This contribution would continue until the ex-bargaining association member reaches the age of 65 or becomes eligible for Medicare, which ever comes sooner, unless the City of Eagan no longer provides group health coverage to any of its employees or unless the ex-bargaining unit member is employed and is eligible to be covered under his/her new EMPLOYER’S group health plan (unless that plan contains any exclusions or limitations with respect to any pre-existing conditions the ex-bargaining unit member or his/her covered dependents may have). 22.6 A Sergeant (employee) who retires and is at least age 50 but less than 55 with at least 15 years of service at the City of Eagan may remain under the EMPLOYER' s group health insurance policy. Payment of premiums for such policy between the ages of 50 and 55 will be the responsibility of the former employee until they become age 55 at which time the employee shall be eligible to receive the same insurance benefit (insurance premium contribution) as active bargaining unit members as listed in 22.5. Employees may elect to use unused sick leave to pay for such premiums in lieu of severance pay. 22.7 All Employees hired after January 1, 2005 and who have made an irrevocable election to waive the provisions of Article 22.5, shall receive $72.00 each pay period for their HCSP. ARTICLE 23. P.O.S.T. LICENSURE The Employer will pay the Sergeants P.O.S.T. License fees. ARTICLE 24. INJURY ON DUTY 24.1 Employees injured during performance of their duties for the City and thereby rendered unable to be gainfully employed according to medical advice will be paid the difference between the employee’s regular pay and Worker’s Compensation Insurance payments for a period not to exceed seven hundred twenty (720) scheduled working hours p er injury, not charged to the employee’s vacation, sick leave or other accumulated paid benefits, after a forty (40) scheduled working hour initial waiting period per injury. The forty (40) scheduled working hour waiting period shall be charged to the employee’s sick leave account less Worker’s Compensation Insurance payments, if any, for said forty (40) scheduled working hour period. ARTICLE 25. DRUG AND ALCOHOL TESTING 25.1 The City will follow all current state statute and any federally applicable law s as it relates to drug and alcohol testing of public employees. Testing may be warranted under the City of Eagan’s Policy or the Police Department current policy; upon reasonable suspicion and annually without notice for SWAT team members and per the Joint Powers Agreement with the Dakota County Drug Task Force. 24 ARTICLE 26. PUNITIVE DAMAGES 26.1 The City agrees to indemnify and provide defense for any sergeant against judgments or any amounts paid in settlements actually and reasonably incurred in connection with any claim or demand arising out of an alleged act or omission occurring within the scope of his/her employment or official duties including awards of punitive damages; however, payment of said punitive damages by the City shall not be paid if such payment is otherwise precluded by any applicable federal or state law. The portion of this agreement requiring indemnification will not apply in the case of malfeasance in office or wanton neglect of duty as determined by the Eagan City Council upon reasonable notice and hearing or as determined by a court of competent jurisdiction. ARTICLE 27. PROBATION 27.1 Sergeants will be on probation during the first 12 months of appointment to the rank of Sergeant. This period shall be utilized for observing the employee’s work, for securing the most effective adjustment of the employee to his/her position and for removing any employee whose performance does not meet the required work standards. During this period, the newly appointed Sergeant shall be paid the base rate of pay. Upon successful completion of probation, they will be afforded the appropriate Education Incentive compensation per Article 19.1.2. 27.2 Management may extend the probation period beyond 12 months for just cause upon agreement with the UNION. 27.3 A Sergeant who has been promoted to that position from another rank in the Eagan Police Department and who fails to pass the probationary period in the sergeant position shall be returned to the rank from which he/she was promoted. The decision of whether a sergeant has successfully passed the probationary period is not subject to review through the grievance procedure. 27.4 A Sergeant who has been hired directly as a sergeant and has not been promoted to this position from another in the Eagan Police Department may be terminated from employment during the probationary period as the EMPLOYER shall see fit. An employee who has been terminated during the probationary period shall not be able to challenge the EMPLOYER’s decision through the grievance procedure. 25 ARTICLE 28. DURATION This agreement is effective for a twelve month period commencing January 1, 2020 through December 31, 2020 and thereafter, until modified or amended by mutual agreement of the parties. In witness whereof the parties hereto have executed this agreement on this _____ day of January, 2020 May, 2018. LAW ENFORCEMENT LABOR SERVICES, INC. CITY OF EAGAN: ___________________________ _____________________________ Jim Ryan, Business Agent Mayor Mike Maguire ___________________________ _____________________________ Sergeant Mat Ondrey David M. Osberg City Administrator ___________________________ _____________________________ Sergeant Rich Evans Christina Scipioni, City Clerk ___________________________ _______________________________ Sergeant Jim Collins Dianne Miller, Assistant City Administrator 26 APPENDIX A Health Care Savings Plan Appendix A describes the Post Retirement Health Care Savings Plan. 1. The State of Minnesota through Minnesota Statute 352.98 has authorized the Minnesota State Retirement System (MSRS) to establish and administer a Post Retirement Health Care Savings Plan (HCSP). 2. Participation in this program is mandatory, based on specific criteria, for all employees covered by this labor agreement. 3. All employees shall contribute 4% of their gross wages, per pay check to the employee’s HCSP. 4. Employees who have opted out of the post retirement health care insurance shall receive $72.00 per pay period, which will be deposited into their HCSP. 5. For those employees who leave employment and are eligible for severance pay, they will deposit 50% of their accrued severance into their Health Care Savings Account and 50% of their accrued severance paid out as cash. (Severance pay is defined as 50% of the sick leave balance at the time of resignation). This provision is retroactive to April 15, 2018. Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated January 3 and 10, 2020, as presented. Attachments: (2) CC-1 Check register dated January 3, 2020 CC-2 Check register dated January 10, 2020 1/3/2020City of Eagan 11:15:01R55CKR2 LOGIS102V 1Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210428 12/31/2019 100664 MN CHILD SUPPORT 661.05 PAYROLL ENDING 12/21/19 308148 GARNISHMENT 12/21/19 9592.203012/31/2019 Ded Pay - Garnishments Benefit Accrual 354.86 PAYROLL ENDING 12/21/19 308149 GARNISHMENT 12/21/19-1 9592.203012/31/2019 Ded Pay - Garnishments Benefit Accrual 238.57 PAYROLL ENDING 12/21/19 308150 GARNISHMENT 12/21/19-2 9592.203012/31/2019 Ded Pay - Garnishments Benefit Accrual 1,254.48 210429 12/31/2019 100682 MN DEPT OF HEALTH 315.00 ANNUAL DUES - CONCESSIONS 308165 FBL-10272-5320- 2020 6609.648012/30/2019 Licenses, Permits and Taxes Concession Sales/Vending 315.00 210430 12/31/2019 102468 MN DEPT OF HEALTH 315.00 MN DEPT OF HEALTH 308166 FBL-16664-19068 -2020 9223.143112/30/2019 Prepaid Expenses - Current Central Park/Community Center 315.00 210431 12/31/2019 125742 NATIONAL DRIVE 2.00 PAYROLL ENDING 12/21/19 308151 122119 9592.203712/31/2019 Ded Payable-Teamsters DRIVE Benefit Accrual 2.00 210432 12/31/2019 113476 WISCONSIN SUPPORT COLLECTIONS TRUST FUND 363.81 PAYROLL ENDING 12/21/19 308152 GARNISHMENT 12/21/19 9592.203012/31/2019 Ded Pay - Garnishments Benefit Accrual 363.81 210433 1/3/2020 152114 3 GUYS SEWING 54.00 LOGOS - NICK MECHANIC 308190 6838 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 54.00 210434 1/3/2020 146368 ALLEGRA 27.50 BUSINESS CARDS 308191 54439 1107.621112/31/2019 Office Printed Material/Forms Support Services 491.30 FISHING GUIDE PRINTING 308192 44552 6538.637012/31/2019 General Printing and Binding Pub Information/Education 518.80 210435 1/3/2020 100058 ANDERSEN INC, EARL F 374.20 SAFETY SIGNS 308193 0122250-IN 2273.622212/31/2019 Medical/Rescue/Safety Supplies Emerald Ash Borer-Public 374.20 1/16/20 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 2Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210436 1/3/2020 100360 APPLE FORD LINCOLN APPLE VALLEY Continued... 99.59 RO 1610 308194 478859 9001.141512/31/2019 Inventory - Parts General Fund 31.13 RO 1611 308195 478956 9001.141512/31/2019 Inventory - Parts General Fund 130.72 210437 1/3/2020 121083 ASPEN MILLS 260.18 UNIFORM PARTS 308196 249040 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 260.18 210438 1/3/2020 140466 ASPENWALL TREE SERVICE INC. 3,000.00 CONTRACTUAL TREE REMOVAL 308197 18-0648 3220.654512/31/2019 Tree Removal Tree Removal 3,000.00 210439 1/3/2020 100010 ASTLEFORD EQUIP CO INC 31.35 RETURNED PART 308198 T425303 9001.141512/31/2019 Inventory - Parts General Fund 151.93 RO 1591 308199 T426801 9001.141512/31/2019 Inventory - Parts General Fund 183.28 210440 1/3/2020 100397 BATTERIES PLUS 63.85 602 XR CASE 308200 P20934655 6146.621012/31/2019 Office Supplies North Plant Building 292.60 SUPPLIES 308201 P20734340-01 6146.621012/31/2019 Office Supplies North Plant Building 356.45 210441 1/3/2020 100016 BAUER BUILT 646.36 UNIT 1211 308202 180256507 9001.141512/31/2019 Inventory - Parts General Fund 526.44 UNIT 1223 308203 180256453 9001.141512/31/2019 Inventory - Parts General Fund 425.36 UNIT 509 308204 180256423 9001.141512/31/2019 Inventory - Parts General Fund 825.54 INV. 22570R19.5 308205 180257198 9001.141512/31/2019 Inventory - Parts General Fund 251.92 UNIT 231 308206 180256969 9001.141512/31/2019 Inventory - Parts General Fund 543.88 UNIT 101 308207 180256968 9001.141512/31/2019 Inventory - Parts General Fund 488.64 RO 1595 308215 180256807 9001.141512/31/2019 Inventory - Parts General Fund 3,708.14 210442 1/3/2020 102950 BERGERSON-CASWELL, INC. 9,230.00 WELL #10 MOTOR REBUILD 308216 28247 6156.643212/31/2019 Utility System Repair-Labor South Well Field 9,230.00 210443 1/3/2020 115649 BIG INK DISPLAY GRAPHICS 50.00 BIG INK - SIGN - CA 308208 64847 6801.625712/31/2019 Signs & Striping Material General & Administrative 50.00 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 3Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210444 1/3/2020 146483 BIRCH Continued... 3,320.53 CONTRACTUAL SNOW REMOVAL 308209 2049 2240.656412/31/2019 Snow & Ice Removal Street Plowing/Sanding 3,320.53 210445 1/3/2020 150924 BKJ LAND CO. 6,551.00 STORM MAINLINE REPAIR 308210 1922-2 6438.643212/31/2019 Utility System Repair-Labor Storm Main Maintenance/Repair 6,551.00 210446 1/3/2020 131767 BOLTON & MENK INC. 1,574.00 BOLTENMENKBRIDLEPARKINGDESIGN 308211 0243638 2846.675112/31/2019 Design & Engineering (External Bridle Ridge Park 860.00 CONSTRUCTION FIELD THRU NOV 308212 0243639 8311.671312/31/2019 Project - Outside Engineering P 1311 Donald Avenue 500.50 CONSTR FIELD SERV THRU NOV 308213 0243640 8310.671312/31/2019 Project - Outside Engineering P 1310 Surry Heights Drive 2,934.50 210447 1/3/2020 119552 BOUND TREE MEDICAL LLC 52.99 FIRST IN MEDICAL BAG TEST 308214 83443323 1225.622212/31/2019 Medical/Rescue/Safety Supplies Fire / EMS Equipment 52.99 210448 1/3/2020 144122 BRAND FARMS 19.00 12/14/19 MARKET-SNAP/EBT 308217 121419 3061.6220 PR00312/31/2019 Operating Supplies - General Market Fest 21.00 12/14/19 MARKET-POP CLUB 308217 121419 3061.6220 PR00512/31/2019 Operating Supplies - General Market Fest 40.00 210449 1/3/2020 103228 BUECKSLER, DON 87.71 UNIFORM ALLOWANCE DON 308387 121419 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 87.71 210450 1/3/2020 100027 BURNSVILLE, CITY OF 2,144.17 JPA ADMIN EXPENSES 308218 2019-00000021 9375.653512/31/2019 Other Contractual Services Major Street 2,144.17 210451 1/3/2020 152805 CANTEEN REFRESHMENT SERVICES 528.18 CONCESSION RESALE 308219 MSP5396 6609.685512/31/2019 Merchandise for Resale Concession Sales/Vending 528.18 210452 1/3/2020 151299 CINTAS 65.38 RUGS 308220 4037780313 6146.653512/31/2019 Other Contractual Services North Plant Building 66.58 RUGS 308221 4037780324 3314.656912/31/2019 Maintenance Contracts Central Maintenance 31.10 RUGS 308222 4037780241 3316.656912/31/2019 Maintenance Contracts Police 29.66 RUGS 308223 4037780331 3315.656912/31/2019 Maintenance Contracts City Hall 192.72 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 4Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210452 1/3/2020 151299 CINTAS Continued... 210453 1/3/2020 144199 CLEARY LAKE VETERINARY HOSPITAL 433.15 VET-PD K9 308224 297662 1104.632512/31/2019 Vet/Kennel Charge/Animal Dispo Patrolling/Traffic 433.15 210454 1/3/2020 143057 COLUMBIA PIPE AND SUPPLY CO. 162.29 SHOP FILL REPAIR 308388 3194447 3129.623312/31/2019 Building Repair Supplies Shop Mtn/General Repairs 162.29 210455 1/3/2020 100040 CONT SAFETY EQUIP 43.59 SAFETY SUPPLIES 308225 451123 3170.622212/31/2019 Medical/Rescue/Safety Supplies General AdmIn-Parks 43.59 210456 1/3/2020 102464 COPY-RIGHT PRINTING & GRAPHICS 849.93 EBN PRINTING Q4-2019 308226 84212 0903.637012/31/2019 General Printing and Binding Eagan Business News 849.93 210457 1/3/2020 150880 CORE & MAIN LP 2,069.74 HYDRANT REPAIR 308227 L640482 6144.626012/31/2019 Utility System Parts/Supplies Hydrant Maintenance/Repair 2,069.74 210458 1/3/2020 113795 CULLIGAN 447.85 SOFTNER SALT 308228 749848 6602.624412/31/2019 Chemicals & Chemical Products Equipment Repair & Maint. 447.85 210459 1/3/2020 144803 DAKOTA COUNTY - PERMITS OFFICE 250.00 DOAKOTA CO ROW PERMIT FOR DIG 308229 31336 6160.648012/31/2019 Licenses, Permits and Taxes Main Maintenance/Repair 250.00 210460 1/3/2020 133868 DAKOTA COUNTY FINANCIAL SERVICES 2,657.77 DAKOTA COUNTY SIGNAL MAINT JPA 308230 00037015 6301.653512/31/2019 Other Contractual Services Street Lighting 2,657.77 210461 1/3/2020 100447 DALCO 2,402.83 CUSTODIAL SUPPLIES 308231 3538157 6827.622312/31/2019 Building/Cleaning Supplies Building Maintenance 3,921.38 CUSTODIAL EQUIPMENT 308232 3537578 6834.664012/31/2019 Machinery/Equipment Capital Replacement 6,324.21 210462 1/3/2020 101593 D'FENCE 2,770.00 PICKLEBALL GATES 308233 6307 3103.663012/31/2019 Other Improvements Site Amenity Maintenance 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 5Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210462 1/3/2020 101593 D'FENCE Continued... 2,770.00 210463 1/3/2020 100387 EAGAN GENERAL REPAIR 200.00 CPARK GATE REPAIR 308234 28340 3125.643112/31/2019 Park Facility Repair-Labor Trail/Walkway/Lot Maintenance 200.00 210464 1/3/2020 150747 EAGAN KICK-START ROTARY CLUB 205.00 ROTARY DUES-4TH QTR 19 NEW 308235 559 1101.647912/31/2019 Dues and Subscriptions General/Admn-Police 205.00 210465 1/3/2020 115589 EAGAN SENIOR BOARD 1,552.00 SENIOR BOARD MEMBERSHIP REIMBU 308236 19-006 3078.225012/31/2019 Escrow Deposits Senior Citizens 1,552.00 210466 1/3/2020 102620 ECOLAB 180.33 CLEANING SUPPLIES 308237 6253152903 6603.622312/31/2019 Building/Cleaning Supplies Building Repair & Maint. 180.33 210467 1/3/2020 152152 ECOLAB FOOD SAFETY SPECIALTIES 67.90 CLEANING SUPPLIES 308238 96192075 6603.622312/31/2019 Building/Cleaning Supplies Building Repair & Maint. 67.90 210468 1/3/2020 153600 ELEVATION COATING LLC 74,313.75 LOGO CHANGE 308239 100919 6129.6630 P130112/31/2019 Other Improvements Reservior Maintenance/Repair 74,313.75 210469 1/3/2020 101006 EMERGENCY AUTO TECHNOLOGIES 488.12 NEW UNITS 1203,1204,1215 308240 DL121619-21 9346.668012/31/2019 Mobile Equipment Fire Apparatus Revolving 119.02 NEW UNITS 1203,1204,1215 308241 DL12051924A 9346.668012/31/2019 Mobile Equipment Fire Apparatus Revolving 498.58 NEW UNITS 1203,1204,1215 308242 DL12161921A 9346.668012/31/2019 Mobile Equipment Fire Apparatus Revolving 1,105.72 210470 1/3/2020 146802 EMERGENCY RESPONSE SOLUTIONS 1,742.40 CALIBRATION MACHINE 308243 14230 1225.623412/31/2019 Field/Other Equipment Repair Fire / EMS Equipment 1,742.40 210471 1/3/2020 155655 FAMILY, ADOLESCENT AND CHILDREN'S THERAP 50.00 ACTIVITY REFUND 308253 1241381 3001.22501/2/2020 Escrow Deposits General/Admn-Recreation 50.00 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 6Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210472 1/3/2020 100451 FASTENAL COMPANY Continued... 9.06 1/4" WING NUTS PLATE SETTLER N 308246 MNTC1239891 6147.62301/2/2020 Repair/Maintenance Supplies-Ge North Plant Production 102.97 SUPPORTS FOR CL2 AIR LINE 308247 MNTC1239921 6155.62301/2/2020 Repair/Maintenance Supplies-Ge South Plant Production 112.03 210473 1/3/2020 155656 FBI-LEEDA 695.00 TRAINING FEE-EVANS 2020 308254 200037994 9001.14311/2/2020 Prepaid Expenses - Current General Fund 695.00 210474 1/3/2020 151511 FISCHER, CHARLES 66.00 LICENSES.CDL 308255 122319 3170.64801/2/2020 Licenses, Permits and Taxes General AdmIn-Parks 66.00 210475 1/3/2020 143971 FLEETPRIDE 3.17 UNIT 124 308248 41718463 9001.14151/2/2020 Inventory - Parts General Fund 39.99 RO 1562 308249 41881615 9001.14151/2/2020 Inventory - Parts General Fund 43.16 210476 1/3/2020 100157 FORCE AMERICA INC 15.84 PLOW PARTS PICK UPS 308250 001-1399868 2244.62311/2/2020 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 19.10 RO 1558 308251 001-1399918 9001.14151/2/2020 Inventory - Parts General Fund 34.94 210477 1/3/2020 150816 FOX RIDGE PRINTING 140.00 ART SALE RECEIPTS 308252 20298 3081.63571/2/2020 Advertising/Publication Arts & Humanities Council 140.00 210478 1/3/2020 147955 GALLS LLC 165.50-UNIFORM MACHTEMES 308256 014378996 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 135.80-UNIFORM GOODLING 308257 014379093 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 201.90-UNIFORM KIRCHGATTER 308258 014379099 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 139.46 UNIFORM RUNDQUIST 308259 014399194 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 201.90 UNIFORM-SWEENEY 308260 014467938 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 29.00 UNIFORM MASON 308261 014491477 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 152.96 UNIFORM MASON 308262 014497598 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 129.15 MFF BATON RINGS 308263 014504998 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 82.75-UNIFORM MACHTEMES 308264 014509692 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 24.10 UNIFORM MOSENG 308265 014514364 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 21.70 UNIFORM ANSELMENT 308266 014515133 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 132.55 UNIFORM PETERSON 308267 014518159 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 141.05 UNIFORM ONDREY 308268 014530374 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 7Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210478 1/3/2020 147955 GALLS LLC Continued... 184.55 UNIFORM SWEENEY 308269 014531156 1104.62241/2/2020 Clothing/Personal Equipment Patrolling/Traffic 570.47 210479 1/3/2020 155607 GLOBAL EQUIPMENT COMPANY INC 629.68 TABLES TRAPP 308270 115287813 2842.675612/31/2019 Building & Structures Trapp Farm Park 629.68 210480 1/3/2020 114350 GORDER, JOHN 23.34 CONDAC MEETING 308271 121919 2010.647712/31/2019 Local Meeting Expenses General Engineering 23.34 210481 1/3/2020 100990 GRAINGER 249.35 GENERAL SUPPLIES 308272 9387310817 6131.623012/31/2019 Repair/Maintenance Supplies-Ge Water Customer Service 33.42 CUSTOMER SERVICE SUPPLIES 308273 9388337967 6131.623012/31/2019 Repair/Maintenance Supplies-Ge Water Customer Service 33.42 CUSTOMER SERVICE SUPPLIES 308274 9388911688 6131.623012/31/2019 Repair/Maintenance Supplies-Ge Water Customer Service 316.19 210482 1/3/2020 152915 GS LAND LLC 154,038.00 FIN GUARANTEE REFUND 308275 123019 9001.2250.71212/31/2019 SummerBrooke fin guarantee General Fund 154,038.00 210483 1/3/2020 145495 HAMMER, JENNIFER 150.00 UNIFORM HAMMER 308276 112919 1107.622412/31/2019 Clothing/Personal Equipment Support Services 150.00 210484 1/3/2020 100085 HARDWARE HANK 1.59 308277 1879549 6146.623012/31/2019 Repair/Maintenance Supplies-Ge North Plant Building 1.19 PD SUPPLIES 308278 1880250 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 2.78 210485 1/3/2020 100267 HAYES ELECTRIC 376.00 TUBING HILL LIGHT 308279 4390 3109.642712/31/2019 Building Operations/Repair-Lab Lighting Maintenance 44.44 TUBING HILL LIGHT 308279 4390 3109.622012/31/2019 Operating Supplies - General Lighting Maintenance 434.86 STP ELECT WORK 308280 4386 6155.642712/31/2019 Building Operations/Repair-Lab South Plant Production 300.00 SAFARI PIT ELECT WORK 308281 4388 6156.643212/31/2019 Utility System Repair-Labor South Well Field 369.54 YANKEE PIT ELECT WORK 308281 4388 6148.643212/31/2019 Utility System Repair-Labor North Well Field 2,381.77 SIGN REPAIR 308282 4389 9336.653512/31/2019 Other Contractual Services Gen Facilities Renew & Replmt 1,647.50 REPAIR INTERIOR LIGHTS NTP 308283 4392 6146.642712/31/2019 Building Operations/Repair-Lab North Plant Building 5,554.11 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 8Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210486 1/3/2020 100297 HOLIDAY COMMERCIAL Continued... 145.00 SQUAD CAR WASHES 308284 1400-006-311-45 8-120819 1104.635412/31/2019 Car Washes Patrolling/Traffic 145.00 210487 1/3/2020 153837 ICE SPORTS INDUSTRY 45.00 MEMBERSHIP FOR SKATERS 308285 29522 6611.622012/31/2019 Operating Supplies - General Learn To Skate 45.00 210488 1/3/2020 143243 IMPACT PROVEN SOLUTIONS 1,613.13 UTILITY BILL PRINTING - NOV 308286 144438 6101.653512/31/2019 Other Contractual Services Water -Administration 1,613.13 UTILITY BILL PRINTING - NOV 308286 144438 6201.653512/31/2019 Other Contractual Services San Sewer-Administration 3,226.26 210489 1/3/2020 104674 INDELCO PLASTICS CORP. 38.80 POLY CARB FOR STP 308287 INV156894 6154.623312/31/2019 Building Repair Supplies South Plant Building 38.80 210490 1/3/2020 151879 JOHNSON CONTROLS FIRE PROTECTION LP 13,630.00 JOHNSON CONTROLS, PD 308288 41335061 5041.631012/31/2019 Professional Services-General Phase 1-PD,Garage,&Traing room 13,630.00 210491 1/3/2020 155654 JOHNSON PLUMBING AND HEATING 480.00 WATER METER 308289 122619 6101.450912/31/2019 Sale of Prop - Water Meter Water -Administration 480.00 210492 1/3/2020 119410 KAMAN INDUSTRIAL TECHNOLOGIES 123.69 BELTS 308290 V604759 6827.623312/31/2019 Building Repair Supplies Building Maintenance 18.20 BELTS 308291 N446566 6827.623312/31/2019 Building Repair Supplies Building Maintenance 141.89 210493 1/3/2020 119878 KATH FUEL 15,213.89 FUEL TANK 1 308292 672321 9001.141112/31/2019 Inventory - Motor Fuels General Fund 15,213.89 210494 1/3/2020 155645 K-TECH SPECIALTY COATINGS INC 6,540.08 BEET HEET PRETREAT 308293 201912-K0037 2240.625612/31/2019 Snow Removal/Ice Control Suppl Street Plowing/Sanding 6,540.08 210495 1/3/2020 100691 LEAGUE OF MINN CITIES 33,447.00 LMC, 19-20 DUES 308294 297757 0201.647912/31/2019 Dues and Subscriptions General & Admn-Admn 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 9Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210495 1/3/2020 100691 LEAGUE OF MINN CITIES Continued... 33,447.00 210496 1/3/2020 100110 LITTLE FALLS MACHINE INC. 651.03 PLOW EDGES UNIT 111 308295 356842 2244.623112/31/2019 Mobile Equipment Repair Parts Street Equipment Repair/Mtn 651.03 210497 1/3/2020 151333 LOGMEIN USA INC. 7,000.00 LASTPASS RENEWAL 2019/2020 308296 IN20001188825 0301.656912/31/2019 Maintenance Contracts IT-Gen & Admn 7,000.00 210498 1/3/2020 107647 LUTOVSKY, MICHELLE 145.00 CONDAC MEETING 308297 122019 2010.647712/31/2019 Local Meeting Expenses General Engineering 145.00 210499 1/3/2020 139847 MCKINSTRY ESSENTION INC. 6,900.00 MCKINSTRY COMMISSIONING 308298 20037442 5041.631012/31/2019 Professional Services-General Phase 1-PD,Garage,&Traing room 6,900.00 210500 1/3/2020 100571 MENARDS-APPLE VALLEY 57.99 MAIN. MATERIAL 308299 69084 3103.622012/31/2019 Operating Supplies - General Site Amenity Maintenance 57.99 210501 1/3/2020 151196 METLIFE 799.50 METLIFE LEGAL PLAN 308300 50692382 9592.203512/31/2019 Ded Payable-Met Law Benefit Accrual 799.50 210502 1/3/2020 146784 MID NORTHERN SERVICES 595.00 SL #B2 REPAIRS 308301 24609 6301.643212/31/2019 Utility System Repair-Labor Street Lighting 595.00 210503 1/3/2020 100034 MIDWEST COCA COLA 55.13 F AND B RESALE 308302 3605209223 6831.685512/31/2019 Merchandise for Resale Food and Beverage 175.75 COKE BIRTHDAY 308302 3605209223 6805.622012/31/2019 Operating Supplies - General Birthday Parties 230.88 210504 1/3/2020 153951 MINNESOTA MEDIA ARTS 800.00 ARCHIVE GRANT - CONSULTANT FEE 308303 AP1069 9705.631012/31/2019 Professional Services-General E-TV Grants/Donations 800.00 210505 1/3/2020 133146 M-K GRAPHICS 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 10Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210505 1/3/2020 133146 M-K GRAPHICS Continued... 1,002.57 ACCTS PAYABLE CHECKS 308315 6691 0501.621012/31/2019 Office Supplies General & Admn-Finance 1,002.57 210506 1/3/2020 142490 MN DEPT OF PUBLIC SAFETY (R) 20.75 VEHICLE TITLE TRANSFER 308304 122419 9695.658912/31/2019 Forfeiture Expenditures Dakota Co Drug Task Force 20.75 210507 1/3/2020 102325 MN DEPT OF TRANSPORTATION 96.64 MATERIAL TESTING&INSPECTION 308305 P00011045 9001.2245 J029412/31/2019 Escrow - Private Development F General Fund 96.64 210508 1/3/2020 120087 MN ENERGY RESOURCES CORP 2,542.91 PUBLIC WORKS GARAGE 308306 0505182087-0000 1-DEC19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 9.50 CENTRAL PARK PAVILLION 308307 0506640339-0000 1-DEC19 3106.641012/31/2019 Natural Gas Service Structure Care & Maintenance 554.48 OUTLETS COMMONS 308308 0504332209-0000 1-DEC19 9116.641012/31/2019 Natural Gas Service Cedar Grove Parking Garage 1,275.05 EAGAN OUTLETS PARKWAY 308309 0507382197-0000 1-DEC19 9116.641012/31/2019 Natural Gas Service Cedar Grove Parking Garage 53.20 PUMPHOUSE 2 308310 0503993940-0000 1-DEC19 6146.641012/31/2019 Natural Gas Service North Plant Building 679.91 VEHICLE WASH 308311 0505460873-0000 4-DEC19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 53.12 OLD TOWN HALL 308312 0504848982-0000 1-DEC19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 1,671.69 FIRE STATION 1 308313 0502896570-0000 4-DEC19 3313.641012/31/2019 Natural Gas Service Fire Buildings 168.71 SKYHILL PARK 308314 0505890818-0000 1-DEC19 3106.641012/31/2019 Natural Gas Service Structure Care & Maintenance 545.94 FIRE STATION 4 308316 0502992371-0000 1-DEC19 3313.641012/31/2019 Natural Gas Service Fire Buildings 110.35 QUARRY PARK 308317 0507516709-0000 1-DEC19 3106.641012/31/2019 Natural Gas Service Structure Care & Maintenance 81.68 TIMBERLINE PUMPHOUSE 308318 0502341685-0000 1-DEC19 6146.641012/31/2019 Natural Gas Service North Plant Building 90.93 GOAT HILL PARK 308319 0502896570-0000 1-DEC19 3106.641012/31/2019 Natural Gas Service Structure Care & Maintenance 7,837.47 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 11Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210509 1/3/2020 107051 MN STATE FIRE CHIEFS ASSOC Continued... 300.00 MN STATE FIRE CHIEF ASSOC 308320 200003747 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 300.00 210510 1/3/2020 119024 MP NEXLEVEL LLC 11,198.45 FEDERAL DR TRACEWIRE FIX 308321 1117942 9225.649712/31/2019 AccessEagan relocation cost Fiber Infrastructure Fund 11,198.45 210511 1/3/2020 100146 MTI DISTR CO 238.70 PARKS PARTS 308322 1241144-01 9001.141512/31/2019 Inventory - Parts General Fund 118.57 PARKS PARTS 308323 1241533-00 9001.141512/31/2019 Inventory - Parts General Fund 357.27 210512 1/3/2020 146902 MUELLER, STEVE 224.50 PANTS 308324 100619 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 19.00 STEVE MUELLER LICENSE 308325 12202019 2401.624112/31/2019 Shop Materials Gen/Adm-Central Services 243.50 210513 1/3/2020 155647 MURPHY, JILL 60.00 PRESCHOOL SUPPLIES 308326 122019 3057.622012/31/2019 Operating Supplies - General Preschool Programs 60.00 210514 1/3/2020 154550 NOVOTNY, CHELSEA 50.69 MILEAGE REIMBURSEMENT 308327 121919 3081.655012/31/2019 Transportation Services Arts & Humanities Council 50.69 210515 1/3/2020 122435 OFFICE DEPOT (R) 196.81 DVD TOWEL ENVELOPE COFFEE ETC 308328 410278985001 9695.621012/31/2019 Office Supplies Dakota Co Drug Task Force 196.81 210516 1/3/2020 108599 OFFICE DEPOT, INC. 200.16 MATTS FOR DESKS 308329 416121658001 6617.666012/31/2019 Office Furnishings & Equipment Capital Replacement (cr1114) 99.84 OFFICE SUPPLIES 308330 418830104001 3001.621012/31/2019 Office Supplies General/Admn-Recreation 300.00 210517 1/3/2020 109423 OFFICE TEAM 1,121.60 OFFICE TEMP HELP-CASEY 308331 54952514 6101.631012/31/2019 Professional Services-General Water -Administration 1,121.60 210518 1/3/2020 143709 OREILLY AUTO PARTS 124.99 RO 1581 308332 3287-219537 9001.141512/31/2019 Inventory - Parts General Fund 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 12Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210518 1/3/2020 143709 OREILLY AUTO PARTS Continued... 124.99 210519 1/3/2020 138504 PAPCO INC. 1,000.00 VACUUMS 308334 214405 6827.664012/31/2019 Machinery/Equipment Building Maintenance 1,000.00 210520 1/3/2020 115253 PELLICCI ACE HARDWARE 21.97 STP AIRLINE RAW CL2 308335 19348/E 6155.623012/31/2019 Repair/Maintenance Supplies-Ge South Plant Production 21.97 210521 1/3/2020 133500 PETERSON COMPANIES INC. 800.00 CONTRACT SERVICES 308386 41656 3117.653512/31/2019 Other Contractual Services Irrigation System Mtn/Install 800.00 210522 1/3/2020 144472 PRECISE MRM LLC 500.00 AVL 308336 200-1023885 0301.656912/31/2019 Maintenance Contracts IT-Gen & Admn 500.00 210523 1/3/2020 100361 R & R SPECIALTIES INC 399.30 ZAMBONI REPAIR PARTS 308337 0069359-IN 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 60.00 BLADES SHARPENED 308338 0069374-IN 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 238.57 ZAMBONI REPAIR PARTS 308339 0069389-IN 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 558.00 LABOR TO FIX ZAMBONI 308340 0069345-IN 6602.653512/31/2019 Other Contractual Services Equipment Repair & Maint. 759.90 PARTS TO FIX ZAMBONI 308340 0069345-IN 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 2,015.77 210524 1/3/2020 102935 RADCO INDUSTRIES, INC. 1,045.95 CSO VEHICLE COVER 308341 BR-1035438-01 3511.667012/31/2019 Other Equipment Equip Rev Fd-Dept 11 1,045.95 210525 1/3/2020 143557 RANDSTAD (R) 1,408.35 EVID TECH 12/8-12/14/19 308342 R26139416 9695.656112/31/2019 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,294.73 ADMIN ASSIST 12/8-12/14/19 308342 R26139416 9695.656112/31/2019 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,427.12 EVID TECH 12/15-12/21/19 308343 R26183047 9695.656112/31/2019 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,263.36 ADMIN ASSIST 12/15-12/21/19 308343 R26183047 9695.656112/31/2019 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 5,393.56 210526 1/3/2020 110070 RDO EQUIPMENT CO. 113.88 TREE FELLING BLOCKS 308344 P58012 2273.622012/31/2019 Operating Supplies - General Emerald Ash Borer-Public 113.88 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 13Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210526 1/3/2020 110070 RDO EQUIPMENT CO.Continued... 210527 1/3/2020 152980 REMTECH INC. PEST PROTECTION 173.60 NTP PEST CONTROL 308345 13646 6146.653512/31/2019 Other Contractual Services North Plant Building 108.50 STP PEST CONTROL 308346 13647 6154.653512/31/2019 Other Contractual Services South Plant Building 119.35 PEST CONTROL 308347 13687 6827.656912/31/2019 Maintenance Contracts Building Maintenance 401.45 210528 1/3/2020 143285 RHONE, AMY 28.10 PROGRAM SUPPLIES 308348 111419 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 28.10 210529 1/3/2020 139237 SAFARILAND LLC (R) 160.82 NIK COCAINE SWABS 308349 1010-255583 9695.622012/31/2019 Operating Supplies - General Dakota Co Drug Task Force 160.82 210530 1/3/2020 142493 SIOUX VALLEY ENVIRONMENTAL INC. 440.00 NTP POLY 308350 10711 6147.624412/31/2019 Chemicals & Chemical Products North Plant Production 1,000.00 STP POLY 308350 10711 6155.624412/31/2019 Chemicals & Chemical Products South Plant Production 1,440.00 210531 1/3/2020 151416 SMART DELIVERY SERVICE INC 206.40 INTEROFFICE MAIL 12-13-19 308351 70126 0401.653512/31/2019 Other Contractual Services General & Admn-City Clerk 206.40 210532 1/3/2020 102392 SPARTAN PROMOTIONAL GROUP, INC. 427.82 A FRAME SIGNS 308352 585637 3079.622712/31/2019 Recreation Equipment/Supplies Special Events 427.82 210533 1/3/2020 144590 SPIESS, DAN 18.86 MOCIC DULUTH 8-19 TO 8/23 308353 082219-1 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 18.86 210534 1/3/2020 100469 SRF CONSULTING GROUP INC 726.14 2018 TRANSPORTATION PLAN 308354 10288.00-19 2010.631012/31/2019 Professional Services-General General Engineering 726.14 210535 1/3/2020 127800 SUPERIOR MECHANICAL COLLISION 2,277.01 CLAIM CA89401 308356 34604 9591.638612/31/2019 Insurance Deductible Risk Management 2,277.01 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 14Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210536 1/3/2020 153432 SUPERIOR SERVICE CENTER Continued... 516.00 RO 1603 308357 0033624 9001.141512/31/2019 Inventory - Parts General Fund 516.00 210537 1/3/2020 107307 SVL SERVICE CORPORATION 531.00 HVAC REPAIR 308358 191202-010 3313.653512/31/2019 Other Contractual Services Fire Buildings 531.00 210538 1/3/2020 155653 SYMBOL ARTS 417.50 BADGES 308359 0344826-IN 9695.621012/31/2019 Office Supplies Dakota Co Drug Task Force 417.50 210539 1/3/2020 151851 SYSCO-MINNESOTA INC 124.30 CONCESSION RESALE 308360 247834545 6609.685512/31/2019 Merchandise for Resale Concession Sales/Vending 124.30 210540 1/3/2020 154959 TENVOORDE FORD INC 38,611.56 SQUAD CAR-VIN 3436 308361 F10007 3511.667012/31/2019 Other Equipment Equip Rev Fd-Dept 11 38,611.56 210541 1/3/2020 104679 TIGHT ROPE 1,500.00 SCREENWEAVE APP SET UP 308362 20017 9701.631012/31/2019 Professional Services-General PEG-eligible 1,500.00 210542 1/3/2020 113124 TOLL GAS & WELDING SUPPLY 98.36 WELDING GAS 308363 10330116 2401.624112/31/2019 Shop Materials Gen/Adm-Central Services 98.36 210543 1/3/2020 150730 TOLLEFSON FAMILY PORK 21.00 12/21/19 MARKET-SNAP/EBT 308364 122119 3061.6220 PR00312/31/2019 Operating Supplies - General Market Fest 10.00 12/21/19 MARKET-MARKETBUCKS 308364 122119 3061.6220 PR00412/31/2019 Operating Supplies - General Market Fest 31.00 210544 1/3/2020 100543 TOTAL CONTROL SYSTEMS INC 840.90 THIS WAS A MEETING BRENTI 308365 9090 6432.643212/31/2019 Utility System Repair-Labor Equipment Maintenance/Repair 23,249.00 ALEXANDER SAN LS REBUILD 308366 9114 6239.663012/31/2019 Other Improvements Lift Station Maintenanc/Repair 1,136.06 SERVICE WORK SCADA 308368 9091 6133.643212/31/2019 Utility System Repair-Labor Booster Station Maint/Repair 25,225.96 210545 1/3/2020 134200 TREMBLEY, KRISTIN 104.95 UNIFORM TREMBLEY 308367 102919 1107.622412/31/2019 Clothing/Personal Equipment Support Services 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 15Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210545 1/3/2020 134200 TREMBLEY, KRISTIN Continued... 104.95 210546 1/3/2020 113197 TRUCK UTILITIES, INC. 1,255.10 SERVICE BOX FOR 209 TRUCK 308369 5345707 6154.642512/31/2019 Mobile Equipment Repair Labor South Plant Building 484.46 UNIT 324 308370 5345936 9001.141512/31/2019 Inventory - Parts General Fund 1,739.56 210547 1/3/2020 120163 ULINE INC. 1,837.00 NTP WIRE SHELVING/RACKS 308371 114804468 6146.666012/31/2019 Office Furnishings & Equipment North Plant Building 1,552.40 BINS FOR SHELVING NTP 308372 115009802 6146.666012/31/2019 Office Furnishings & Equipment North Plant Building 1,579.60 BINS FOR SHELVING NTP 308373 115010159 6146.666012/31/2019 Office Furnishings & Equipment North Plant Building 4,969.00 210548 1/3/2020 119252 VACKER INC. 1,777.00 TRAIL SIGNAGE 308374 2337 2852.676212/31/2019 Special Features/Furnishings General Park Site Improvmts 1,777.00 210549 1/3/2020 100236 VAN PAPER 327.31 CLEANING SUPPLIES 308375 524317-00 3106.622312/31/2019 Building/Cleaning Supplies Structure Care & Maintenance 38.00 CLEANING SUPPLIES 308389 524317-01 3106.622312/31/2019 Building/Cleaning Supplies Structure Care & Maintenance 365.31 210550 1/3/2020 155644 VANGSTAD, MICHAEL 44.98 PROGRAM SUPPLIES 308376 102819 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 44.98 210551 1/3/2020 155646 VANNICOLA, COLLEEN 79.00 TUITION REIMBURSEMENT -COLLEEN 308377 113019 6807.647712/31/2019 Local Meeting Expenses Fitness Center 79.00 210552 1/3/2020 155652 WAHL, THERESE M 250.00 T. WAHL FOR SENIOR HIGH TEA 308390 110419 3078.653512/31/2019 Other Contractual Services Senior Citizens 250.00 210553 1/3/2020 138027 WATER CONSERVATION SERVICE INC. 646.70 LEAK DETECTION 308378 10047 6160.631012/31/2019 Professional Services-General Main Maintenance/Repair 646.70 210554 1/3/2020 141999 WERNER ELECTRIC SUPPLY 561.42 NTP ELECT BALLAST 308379 S010207873.001 6146.623312/31/2019 Building Repair Supplies North Plant Building 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 16Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210554 1/3/2020 141999 WERNER ELECTRIC SUPPLY Continued... 187.14 BALLAST FOR NTP 308385 S010205838.001 6146.623312/31/2019 Building Repair Supplies North Plant Building 748.56 210555 1/3/2020 155643 WILLIAMS, CORA 401.72 ART SALE VENDOR 308380 112319 3081.2290.112/31/2019 Art House-Pottery Sale taxable Arts & Humanities Council 401.72 210556 1/3/2020 153713 WINDSCHITL, CATHY 337.50 CLEANING 12/6 12/13 12/18/19 308381 12 9695.623312/31/2019 Building Repair Supplies Dakota Co Drug Task Force 337.50 210557 1/3/2020 147856 WRIGHT FINE ART, VICKI 96.41 ART SALE VENDOR 308382 1901 3081.2290.112/31/2019 Art House-Pottery Sale taxable Arts & Humanities Council 96.41 210558 1/3/2020 149263 WSI MANUFACTURING INC. 439.60 UNIFORMS 308383 69653 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 439.60 210559 1/3/2020 154637 ZASTROW, CHAD 26.13 TRAINING MEALS 308384 120619 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 26.13 210560 1/3/2020 120087 MN ENERGY RESOURCES CORP 502.85-HEATED VEHICLE STORAGE 308182 0502896570-0000 8-MAY19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 48.01 HEATED VEHICLE STORAGE 308183 0502896570-0000 8-JUN19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 46.30 HEATED VEHICLE STORAGE 308184 0502896570-0000 8-JUL19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 45.00 HEATED VEHICLE STORAGE 308185 0502896570-0000 8-AUG19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 2.62 HEATED VEHICLE STORAGE 308186 0502896570-0000 8-SEP19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 45.00 HEATED VEHICLE STORAGE 308187 0502896570-0000 8-OCT19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 213.91 HEATED VEHICLE STORAGE 308188 0502896570-0000 8-NOV19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 573.21 HEATED VEHICLE STORAGE 308189 0502896570-0000 8-DEC19 3304.641012/31/2019 Natural Gas Service Bldg/Facilities Maintenance 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 17Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210560 1/3/2020 120087 MN ENERGY RESOURCES CORP Continued... 471.20 1000000 1/3/2020 144492 OSBERG, DAVE 102.28 DEC MILEAGE 308333 122319 0201.635312/31/2019 Personal Auto/Parking General & Admn-Admn 102.28 1000001 1/3/2020 121824 STEVENSON, CHERYL 17.28 MILEAGE REIMBURSEMENT 308355 121919 0201.635312/31/2019 Personal Auto/Parking General & Admn-Admn 17.28 20190212 12/31/2019 100249 FIT 123,214.98 PAYROLL ENDING 12/21/19 308158 122719 9880.201112/31/2019 Ded Payable - FIT Payroll 123,214.98 20190213 12/31/2019 100250 COMMISIONER OF REVENUE-PAYROLL 34,771.43 PAYROLL ENDING 12/21/19 308159 122719 9880.201212/31/2019 Ded Payable - SIT Payroll 34,771.43 20190214 12/31/2019 100252 FICA 31,730.40 PAYROLL ENDING 12/21/19 308160 122719 9880.201412/31/2019 Ded Payable - FICA Payroll 31,730.40 20190217 12/31/2019 100249 FIT 370.97 PAYROLL ENDING 12/21/19 308162 122719-1 9880.201112/31/2019 Ded Payable - FIT Payroll 370.97 20190218 12/31/2019 100250 COMMISIONER OF REVENUE-PAYROLL 98.08 PAYROLL ENDING 12/21/19 308163 122719-1 9880.201212/31/2019 Ded Payable - SIT Payroll 98.08 20190220 12/31/2019 100253 MEDICARE 12,590.76 PAYROLL ENDING 12/21/19 308244 122719-1 9880.201512/31/2019 Ded Payable - Medicare Payroll 25.73 PAYROLL END 12/21/19-INTERIM 308244 122719-1 9880.201512/31/2019 Ded Payable - Medicare Payroll 12,616.49 20190335 12/31/2019 100693 EAGAN PAYROLL ACCT 715,236.16 PAYROLL ENDING 12/21/19 308155 122619 9001.111512/31/2019 Claim on Cash General Fund 12,749.45 PAYROLL ENDING 12/21/19 308155 122619 9197.111512/31/2019 Claim on Cash ETV 70,046.14 PAYROLL ENDING 12/21/19 308155 122619 9220.111512/31/2019 Claim on Cash Public Utilities 20,051.83 PAYROLL ENDING 12/21/19 308155 122619 9221.111512/31/2019 Claim on Cash Civic Arena 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 18Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20190335 12/31/2019 100693 EAGAN PAYROLL ACCT Continued... 937.72 PAYROLL ENDING 12/21/19 308155 122619 9222.111512/31/2019 Claim on Cash Cascade Bay 37,768.25 PAYROLL ENDING 12/21/19 308155 122619 9223.111512/31/2019 Claim on Cash Central Park/Community Center 4,163.10 PAYROLL ENDING 12/21/19 308155 122619 9225.111512/31/2019 Claim on Cash Fiber Infrastructure Fund 78,890.82 PAYROLL ENDING 12/21/19 308155 122619 9592.111512/31/2019 Claim on Cash Benefit Accrual 44,321.16 PAYROLL ENDING 12/21/19 308155 122619 9592.614412/31/2019 FICA Benefit Accrual 984,164.63 20190336 12/31/2019 100693 EAGAN PAYROLL ACCT 1,820.48 PAYROLL ENDING 12/21/19 308157 122619-1 9001.111512/31/2019 Claim on Cash General Fund 25.73 PAYROLL ENDING 12/21/19 308157 122619-1 9592.614412/31/2019 FICA Benefit Accrual 1,846.21 20192525 12/27/2019 115374 MN STATE RETIREMENT SYSTEM-HCSP 26,244.67 HCSP EMPLOYEE CONTRIBUTION 308144 12272019 9592.203412/27/2019 Ded Payable-HCSP Benefit Accrual 26,244.67 20192526 12/27/2019 115374 MN STATE RETIREMENT SYSTEM-HCSP 45.51 HCSP EMPLOYEE CONTRIBUTION 308147 12272019-1 9592.203412/27/2019 Ded Payable-HCSP Benefit Accrual 45.51 20193225 12/27/2019 138969 MN STATE RETIREMENT SYSTEM-MNDCP 11,397.55 MNDCP EMPLOYEE CONTRIBUTION 308143 12272019 9592.203212/27/2019 Ded Pay - Great West Def Comp Benefit Accrual 11,397.55 20193564 12/31/2019 121803 US BANK - AUTOPAY 119.33 HOBBY LOBBY - WINTER GREENERY 308167 7199 001831 11/6 3201.663012/31/2019 Other Improvements Administrative/General 188.18 FORESTY SUPPLY -TREE MEAS TAPE 308168 7199 026789 11/8 3201.624012/31/2019 Small Tools Administrative/General 151.30 ICS CAR WASH VACUUM SHIPPING 308169 5486 022165 11/6 3304.623312/31/2019 Building Repair Supplies Bldg/Facilities Maintenance 990.00 ICS CAR WASH VACUUM 308170 5486 052949 11/6 3304.623312/31/2019 Building Repair Supplies Bldg/Facilities Maintenance 2,048.48 CLASSROOM -CTC EVNT FURN TRAPP 308171 5486 073308 11/20 2842.675612/31/2019 Building & Structures Trapp Farm Park 770.18-CTC EVENT FURN TRAPP 308172 5486 768869 11/21 2842.675612/31/2019 Building & Structures Trapp Farm Park 3.00-PIER B RESORTS 308173 3993 11/9 2 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 3.00-PIER B RESORT 308174 3993 11/9 1 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 28.30 ANGELOS TRAINING LUNCHES 308175 4835 017513 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 19Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 11/21 25.42 TACO LIBRE TRAINING LUNCHES 308176 4835 008226 11/22 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 45.52 THE NEW CANTINA TRAINING LUNCH 308177 4835 011015 12/4 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 450.00 NTOA SUBSCRIPTION 308178 4926 047994 11/18 1104.647912/31/2019 Dues and Subscriptions Patrolling/Traffic 253.91 HOME DEP BATTERY LIGHT FOR NTP 308179 7965 093081 11/6 6147.624012/31/2019 Small Tools North Plant Production 90.65 HOME DEP - SUP PM SEASON NTP 308180 7965 057684 11/13 6147.624012/31/2019 Small Tools North Plant Production 95.19 HOME DEP - SUP PM SEASON NTP 308180 7965 057684 11/13 6147.623012/31/2019 Repair/Maintenance Supplies-Ge North Plant Production 52.10 HOME DEP - ELECT SUP POLY NTP 308181 7965 013798 11/14 6147.623012/31/2019 Repair/Maintenance Supplies-Ge North Plant Production 71.96 BEST BUY-PHONE CASES 308391 7344 073869 11/21 1221.622012/31/2019 Operating Supplies - General Administration-Fire 36.10 HOMEDEPOT-TRAINING SUPPLIES 308392 7286 068241 11/13 1228.622012/31/2019 Operating Supplies - General Inspection and Prevention 101.94 AMAZON-CST KITS 308393 5767 034630 11/12 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 1,241.25 TEEL TECHNOLOGIES-FARADAY BAGS 308394 5767 084149 11/15 1105.622012/31/2019 Operating Supplies - General Investigation/Crime Prevention 117.78 IT SOFTWARE 308395 0088 007654 11/16 0301.627012/31/2019 Computer Software IT-Gen & Admn 85.80 MISC CABLING 308396 0088 029503 11/23 0301.623012/31/2019 Repair/Maintenance Supplies-Ge IT-Gen & Admn 19.95 CC CHARGES 308397 0088 031365 12/2 0301.656912/31/2019 Maintenance Contracts IT-Gen & Admn 1,785.00 TRAINING-MARK 308398 0088 056346 12/4 0301.647612/31/2019 Conferences/Meetings/Training IT-Gen & Admn 340.18 SOFTWARE MAINT 308399 0088 056707 11/12 0301.656912/31/2019 Maintenance Contracts IT-Gen & Admn 30.00 TRAINING MEALS 308400 5767 083881 11/18 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 24.06 MELLOW MUSHROOM TRAINING MEALS 308401 5767 062378 11/20 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 30.00 TST BELOW RADAR-TRNG MEALS 308402 5767 026107 11/20 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 20Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 18.17 STRAIGHT TO ALE-TRAINING MEAL 308403 5767 001880 11/21 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 12.81 HOPS N GUAC-TRAINING MEAL 308404 5767 096179 11/21 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 260.44 ENTERPRISE-TRAINING TRAVEL 308405 5767 003153 11/22 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 30.00 DELTA BAG FEE 308406 2406 079244 11/8 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 5.50 UBER-DRIVER TIP 308407 2406 071005 11/10 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 37.13 UBER-TO HOTEL,INCLUDES TIP 308408 2406 063037 11/10 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 229.49-CREDIT MEMO-PIER B 308409 8676 11/9 1 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 2.00-CREDIT MEMO-PIER B 308410 8676 11/9 2 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 3.00-CREDIT MEMO-PIER B 308411 8676 11/9 3 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 9.73 SUBWAY-LUNCH VOSC CONF.308412 2406 053779 11/13 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 21.14 TOUCANS-DINNER VOSC CONF.308413 2406 082252 11/13 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 19.05 SURFSIDE-DINNER VOSC CONF.308414 2406 015317 11/14 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 12.50 HILTON-LUNCH VOSC CONF.308415 2406 031943 11/14 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 20.11 CRABBY'S-DINNER VOSC CONF.308416 2406 084326 11/15 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 18.52 EXTREME PIZZA-DINNER VOSC CONF 308417 2406 025300 11/16 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 30.00 DELTA-BAG FEE 308418 2406 057586 11/16 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 36.20 UBER-TRIP INCLUDES TIP 308419 2406 090039 11/17 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 5.43 UBER-DRIVER TIP 308420 2406 042011 11/17 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 20.66 HILTON-LUNCH VOSC CONF.308421 2406 069632 11/17 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 672.01 HILTON-VCOS CONF.308422 2406 052195 11/17 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 562.00 HILTON-TRAINING LODGING 308423 5767 004662 11/22 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 21Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 61.16 FORTH WORTH BLUE-TRAINING MEAL 308424 5767 000930 12/1 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 50.22 THAILICIOUS-TRAINING MEAL 308425 5767 063851 12/2 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 5.61 SUBWAY-TRAINING MEAL 308426 5767 018844 12/2 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 61.94 OPEN SKATE PRINTING 308427 0487 039143 11/9 6611.637012/31/2019 General Printing and Binding Learn To Skate 59.92 OFFICE SUPPLIES 308428 0487 011343 11/11 6611.621012/31/2019 Office Supplies Learn To Skate 18.98 LANYARDS FOR SKATE SCHOOL 308429 0487 055845 11/11 6611.622012/31/2019 Operating Supplies - General Learn To Skate 63.20 MUSIC LICENSE PROGRAM 308430 0487 087408 11/18 6606.648012/31/2019 Licenses, Permits and Taxes Ice Show 409.12 TOWNPLACE SUITE-TRAINING LODGI 308431 5767 046352 12/5 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 409.12 TOWNPLACE SUITE-TRAINING LODGI 308432 5767 054432 12/5 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 162.00 AMAZON- OFFICE EQUIPMENT 308433 7518 076755 11/8 1107.621212/31/2019 Office Small Equipment Support Services 54.00 AMAZON- KEYBOARD JEN HAMMER 308434 7518 079772 11/8 9593.638912/31/2019 Worker's Comp - Medical/Indemn Workers' Compensation Self-In 67.29 AMAZON- OFFICE EQUIPMENT 308435 7518 061968 11/14 1107.621212/31/2019 Office Small Equipment Support Services 321.38 EBAY SUPPLIES 308436 1171 013597 11/22 3027.622712/31/2019 Recreation Equipment/Supplies Holz Farm 9.79 WALGREENS-MEDS FOR K-9 308437 4843 012989 11/24 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 35.97 LANYARDS FOR SKATE SCHOOL 308438 0487 032255 11/22 6611.622012/31/2019 Operating Supplies - General Learn To Skate 12.08 TEAM COMP COSTUMES 308439 0487 029907 11/18 6611.622012/31/2019 Operating Supplies - General Learn To Skate 33.17 BREEZY PT-2 LUNCHES-CONF 308440 4868 063409 11/21 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 20.47 SUBWAY-2 LUNCHES-CONF 308441 4868 090816 11/22 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 29.79 YARUSSO-BCA TRNG-2 LUNCHES 308442 4868 066571 12/3 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 30.00 KEYS-BCA TRNG-2 LUNCHES 308443 4868 056445 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 22Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 12/4 25.00 FACEBOOK AD MARKET FEST 308444 1171 058419 12/4 3061.635712/31/2019 Advertising/Publication Market Fest 25.00 FACEBOOK AD MARKET FEST 308445 1171 044698 11/22 3061.635712/31/2019 Advertising/Publication Market Fest 75.00 MFE MEMBERSHIP 308446 1171 056312 11/14 3061.632812/31/2019 Special Events/Admission Fees Market Fest 385.49 COSTCO SUPPLIES 308447 1171 047183 11/25 3027.622712/31/2019 Recreation Equipment/Supplies Holz Farm 50.00 NCITE TRANS SYMPOSIUM 308448 6280 097301 11/8 2010.647612/31/2019 Conferences/Meetings/Training General Engineering 80.36 SAFETY BRKFST 308449 6280 003648 11/18 2240.622212/31/2019 Medical/Rescue/Safety Supplies Street Plowing/Sanding 550.00-REFUND NALMS 308450 3540 00000N 11/11 6511.647612/31/2019 Conferences/Meetings/Training Training/Conferences/Schools 860.25 SOIL COMPACTION METERS 308451 3540 027298 12/3 6501.667012/31/2019 Other Equipment G/A - Water Quality 20.00-REFUND NALMS TRIP 308452 3540 00000N 11/7 6511.647612/31/2019 Conferences/Meetings/Training Training/Conferences/Schools 27.74 CITYGATE MEETING 308453 2281 031061 11/6 1221.647712/31/2019 Local Meeting Expenses Administration-Fire 661.72 WEATHERTECH 3 NEW TRUCKS 308454 2281 055022 11/12 1224.623012/31/2019 Repair/Maintenance Supplies-Ge Engineer 8.87 CLEANN PRESS CLASS A 308455 2281 044450 12/2 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 199.00 FREDPRYOR TRAINING - CA 308456 7470 070856 11/21 6801.647712/31/2019 Local Meeting Expenses General & Administrative 7.98 HYVEE - COUNCIL MEAL 308457 2601 059907 11/12 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 142.13 DAVANNIS COUNCIL MEAL 308458 2601 059693 11/12 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 108.17 BYERLYS - COUNCIL MEAL 308459 2601 045620 11/15 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 21.96 BYERLYS - COUNCIL MEAL 308460 2601 026432 11/19 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 44.99 WALL STREET JOURNAL SUBSCRIPTI 308461 2601 071207 11/23 0501.647912/31/2019 Dues and Subscriptions General & Admn-Finance 117.73 KOWALSKI COUNCIL MEAL 308462 2601 014961 11/26 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 23Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 18.99 KOWALSKI COUNCIL MEAL 308463 2601 092008 12/3 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 16.88 CUB FOODS COUNCIL MEAL 308464 2601 076063 12/5 0101.647712/31/2019 Local Meeting Expenses Legislative/Policy Development 36.78 GADAA TAXI - NLC CONF 308465 1112 034677 11/20 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 53.22 MAD DOGS MEAL W/MAGUIRE&HANSEN 308466 1112 010271 11/20 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 30.00 DELTA BAGGAGE NLC OSBERG 308467 1112 053814 11/20 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 30.00 DELTA BAGGAGE NLC OSBERG 308468 1112 047894 11/23 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 32.70 LONE OAK GRILL LUNCH MTG W/MAY 308469 1112 020930 11/5 0201.647712/31/2019 Local Meeting Expenses General & Admn-Admn 15.45 RIO RIO CANTINA MEAL NLC CONF 308470 1112 040739 11/22 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 28.73 HYATT REG MEAL NLC CONF 308471 1112 082133 11/23 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 850.86 HYATT REG NLC CONF OSBERG 308472 1112 023163 11/23 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 785.64 HYATT REG NLC CONF FIELDS 308473 1112 067333 11/23 0101.647612/31/2019 Conferences/Meetings/Training Legislative/Policy Development 31.99 OSAMA TAXI NLC CONF OSBERG 308474 1112 064397 11/23 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 1,047.52 HYATT REG NLC CONF HANSEN 308475 1112 016397 11/24 0101.647612/31/2019 Conferences/Meetings/Training Legislative/Policy Development 1,047.52 HYATT REG NLC CONF TILLEY 308476 1112 030949 11/24 0101.647612/31/2019 Conferences/Meetings/Training Legislative/Policy Development 785.64 HYATT REG NLC CONF MAGUIRE 308477 1112 024968 11/24 0101.647612/31/2019 Conferences/Meetings/Training Legislative/Policy Development 8.00 MSP PARKING - MTG OSBERG 308478 1112 054946 12/2 0201.647712/31/2019 Local Meeting Expenses General & Admn-Admn 11.37 HYATT REG MEAL NLC CONF 308479 1112 025464 11/21 0201.647612/31/2019 Conferences/Meetings/Training General & Admn-Admn 43.08 SAVOY'S - APC MEETING 308480 4872 003562 11/26 0720.647712/31/2019 Local Meeting Expenses General Admin-Planning & Zonin 14.94 AMAZON MEDICAL SUPPLY 308481 8676 087499 11/20 3001.622212/31/2019 Medical/Rescue/Safety Supplies General/Admn-Recreation 32.12 HOBBY LOBBY-FRAMES 308482 5412 014971 3001.622712/31/2019 Recreation Equipment/Supplies General/Admn-Recreation 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 24Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 11/5 37.00 SURVEY MONKEY-MONTHLY FEE 308483 5412 005393 11/20 3001.647512/31/2019 Miscellaneous General/Admn-Recreation 64.23 HOBBY LOBBY-FRAMES 308484 5412 029518 11/20 3001.622712/31/2019 Recreation Equipment/Supplies General/Admn-Recreation 223.73 PRINTING 308485 4288 024530 12/6 6716.637012/31/2019 General Printing and Binding General Administration 159.66 GOTPRINT - PRINTING 308486 4288 092422 12/6 6716.637012/31/2019 General Printing and Binding General Administration 1,534.38 GOT PRINT - MEETING FOLDERS 308487 7470 021733 11/23 6801.635712/31/2019 Advertising/Publication General & Administrative 126.84 OFFICE SIGN COMPANY - CA 308488 7470 016109 11/26 6801.625712/31/2019 Signs & Striping Material General & Administrative 13.42 AMAZON - SIGN HOLDER - CA 308489 7470 090460 11/13 6801.622012/31/2019 Operating Supplies - General General & Administrative 20.99 AMAZON - SUP -SAT - CA 308490 7470 007910 11/21 6801.622012/31/2019 Operating Supplies - General General & Administrative 10.00 MNSUSA MEETING PARKING 308491 3987 086579 12/4 6103.635312/31/2019 Personal Auto/Parking Training & Education 59.76 AMAZON BLAST SOCKS 308492 1696 064422 11/13 6804.685512/31/2019 Merchandise for Resale The Blast Playground 86.24 AMAZON CLOROX WIPES MIKE 308493 1696 075183 11/20 3304.622312/31/2019 Building/Cleaning Supplies Bldg/Facilities Maintenance 1,250.00 ASSETWORKS CONF REG 308494 6280 071765 11/20 2401.647612/31/2019 Conferences/Meetings/Training Gen/Adm-Central Services 1,250.00 ASSETWORKS CONF REGISTRATION 308495 6280 002970 11/20 2401.647612/31/2019 Conferences/Meetings/Training Gen/Adm-Central Services 48.17 WALMART - PHONE CASE 602 308496 7965 026066 11/15 6148.621012/31/2019 Office Supplies North Well Field 294.23 HEAT TAPE AND HEATERS WELLS 308497 7965 022822 11/22 6148.624012/31/2019 Small Tools North Well Field 511.00 HOME DEPSALT STP NAMN04 SOFTNR 308497 7965 022822 11/22 6155.623312/31/2019 Building Repair Supplies South Plant Production 200.33 FS SOLUTIONS DRUG SCREENS 308498 9382 028511 11/14 1001.631812/31/2019 Medical Services - Physical Ex General/Admn-Human Resources 296.00 SHRM HR MANAGER JOB POSTING 308499 9382 050643 11/27 1001.635812/31/2019 Employment Advertising General/Admn-Human Resources 150.00 TCSHRM MEMBERSHIP-MMARTIN 308500 9382 005811 11/27 1001.647912/31/2019 Dues and Subscriptions General/Admn-Human Resources 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 25Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 165.00 TCSHRM HR MANAGER JOB POSTING 308501 9382 022659 11/27 1001.635812/31/2019 Employment Advertising General/Admn-Human Resources 199.00 NRPA AQUATICS SUP. JOB POSTING 308502 9382 091682 12/4 1001.635812/31/2019 Employment Advertising General/Admn-Human Resources 17.94 KOWALSKIS CANDY CANES 308503 1696 021784 11/27 6801.622712/31/2019 Recreation Equipment/Supplies General & Administrative 44.63 BYERLYS POINSETTIAS ATRIUM 308504 1696 082772 12/3 6801.622712/31/2019 Recreation Equipment/Supplies General & Administrative 71.51 NEVCO GYM SCOREBOARD 308505 1696 030965 11/25 6801.621012/31/2019 Office Supplies General & Administrative 48.16 AMAZON AV ADAPTORS 308506 1696 062189 11/25 6801.621012/31/2019 Office Supplies General & Administrative 24.00 AMAZON MIKE TOWELS 308507 1696 026474 12/5 6827.622312/31/2019 Building/Cleaning Supplies Building Maintenance 73.66 AMAZON CANDLES PROGRAM TREE 308508 1696 001089 11/26 6801.622712/31/2019 Recreation Equipment/Supplies General & Administrative 73.71 DOLLAR TREE- HOLZ FARM 308509 3196 009742 11/25 3027.622712/31/2019 Recreation Equipment/Supplies Holz Farm 495.00 POLICEONE2020AXONTRAINING 308510 7519 061202 12/3 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 340.66 AMAZON K9 SUPPLIES BED 308511 4884 033880 11/15 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 430.33 WALMART SHOP WCOP 308512 4926 065446 12/5 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 502.36 WALMART SHOP WCOP 308513 4926 002002 12/5 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 84.00 RED SAVOYS COMPLIANCE CKS 308514 4835 017650 11/19 1104.647712/31/2019 Local Meeting Expenses Patrolling/Traffic 38.07 COWBOY JACKS TRAINING LUNCHES 308515 4835 035791 12/3 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 157.00 2020 MCPA MEMBERSHIP 308516 2642 080013 11/20 1101.647912/31/2019 Dues and Subscriptions General/Admn-Police 275.72 HOUSE OF PIZZA-DINNER-STRATEGI 308517 2642 075988 12/4 1101.647512/31/2019 Miscellaneous General/Admn-Police 75.00 BCA TRNG SCHNEIDER 308518 0977 071274 11/6 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 750.00 BCA 2020 TRNG KOPP 308519 0977 031780 11/13 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 75.00 BCA TRNG BURSTEIN 308520 0977 040982 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 26Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 11/13 75.00 BCA TRNG KOENKE 308521 0977 052413 11/13 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 75.00 MNSHERIFFSASSN TNG RICH 308522 0977 008601 11/13 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 250.00 BCA TRNG COLLINS 308523 0977 062975 11/21 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 259.00 CALIBREPRESS2020TRNGMEYER 308524 0977 015568 11/22 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 250.00 BCA TRNG RICH 308525 0977 076744 11/25 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 1,190.00 GRANTWRITING 2020 TRNG COLLINS 308526 0977 013398 11/27 1105.647612/31/2019 Conferences/Meetings/Training Investigation/Crime Prevention 25.00 BCA 2020 TRNG SWEENEY 308527 0977 084616 12/5 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 250.00 BCA TRNG KOPP 308528 0977 038326 11/26 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 250.00 BCA TRNG 2020 KOPP 308528 0977 038326 11/26 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 250.00-BCA TRAINING 308528 0977 038326 11/26 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 100.00 BASKETBALL GIFT CARD BWW 308529 4239 083906 12/3 3048.622712/31/2019 Recreation Equipment/Supplies Adult Softball-Men 50.00 WOMEN'S VB GIFT CARDS BWW 308529 4239 083906 12/3 3042.622712/31/2019 Recreation Equipment/Supplies Adult Volleyball-Women 100.00 CO-REC VB GIFT CARDS BWW 308529 4239 083906 12/3 3043.622712/31/2019 Recreation Equipment/Supplies Adult Volleyball-Co-Rec 161.00 EJOURNEY TO HLTH - WBALL EQ 308530 4239 016311 11/22 3077.622712/31/2019 Recreation Equipment/Supplies Non-Traditional Sports 38.46 AMAZON - TBALL SCOREBOARD 308531 4239 053104 11/26 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 55.68 AMAZON - T-BALL EQUIP 308532 4239 099712 11/26 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 7.85 USPS - POSTAGE 308533 0487 002062 11/13 6611.634612/31/2019 Postage Learn To Skate 72.80 AMAZON - T-BALL 308534 4239 080136 11/28 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 85.66 DICK SPORTING - T-BALL EQUIP 308535 4239 061075 11/24 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 27Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 53.55 DICKS SPORTING - T-BALL EQUIP 308536 4239 033514 11/24 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 10.71 DICKS SPORTING - T-BALL EQUIP 308537 4239 020657 11/24 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 119.83 DICKS SPORTING - T-BALL EQUIP 308538 4239 088323 11/23 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 53.55 DICKS SPORTING - T-BALL EQUIP 308539 4239 028307 11/23 3047.622712/31/2019 Recreation Equipment/Supplies Recreational T-Ball 53.55 DICKS SPORTING -T-BALL EQUIP 308540 4239 096130 11/23 3077.622712/31/2019 Recreation Equipment/Supplies Non-Traditional Sports 136.66 ULINE - SUPPLIES 308541 9493 001891 11/7 3106.622312/31/2019 Building/Cleaning Supplies Structure Care & Maintenance 25.00 FACEBOOK - SOCIAL AD 308542 9493 034474 11/23 3081.635712/31/2019 Advertising/Publication Arts & Humanities Council 25.70 BASKET MAKERS CAT 308543 3557 030577 11/6 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 81.98 BLICK $81.98 (1 OF 2)308544 3557 067990 11/8 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 218.00 BLICK $218 SUPPLIES 308545 3557 098049 11/9 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 2.17 BLICK $2.17 (2 OF 2)308546 3557 000698 11/10 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 77.83 CARBONES $77.83 VOLUNTEER LUNC 308547 3557 073873 11/22 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 25.00 FACEBOOK $25 308548 9493 030354 11/22 3081.635712/31/2019 Advertising/Publication Arts & Humanities Council 45.77 BLICK - SUPPLIES 308549 3557 099114 11/22 3092.622712/31/2019 Recreation Equipment/Supplies CDBG - Seniors 8.22 CHICKFILA-PROD TRUCK BUILD 308550 1527 058033 11/5 9701.668012/31/2019 Mobile Equipment PEG-eligible 9.98 CORNERBAKERY-PRODTRUCKBUILD 308551 1527 013000 11/6 9701.668012/31/2019 Mobile Equipment PEG-eligible 13.44 CITYBBQPOLARIS-PRODTRUCKBUILD 308552 1527 008656 11/6 9701.668012/31/2019 Mobile Equipment PEG-eligible 20.64 POLARISGRILL-PRODTRUCKBUILD 308553 1527 035722 11/7 9701.668012/31/2019 Mobile Equipment PEG-eligible 8.04 CORNERBAKERY-PRODTRUCKBUILD 308554 1527 019035 11/7 9701.668012/31/2019 Mobile Equipment PEG-eligible 23.34 MOLLYWOOS-PRODTRUCKBUILD 308555 1527 000046 9701.668012/31/2019 Mobile Equipment PEG-eligible 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 28Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 11/7 31.63 CARRABBAS-PRODTRUCKBUILD 308556 1527 053861 11/7 9701.668012/31/2019 Mobile Equipment PEG-eligible 20.45 CHILEVERDECAFE-PRODTRUCKBUILD 308557 1527 071183 11/8 9701.668012/31/2019 Mobile Equipment PEG-eligible 5.57 CORNERBAKERY-PRODTRUCKBUILD 308558 1527 051609 11/8 9701.668012/31/2019 Mobile Equipment PEG-eligible 13.50 PILOT-GAS-PRODUCTIONTRUCKBUILD 308559 1527 028788 11/8 9701.668012/31/2019 Mobile Equipment PEG-eligible 12.71 PANERA-PRODUCTIONTRUCKBUILD 308560 1527 035370 11/8 9701.668012/31/2019 Mobile Equipment PEG-eligible 100.00 SUNCO-GAS-PRODUCTIONTRUCKBUILD 308561 1527 071208 11/9 9701.668012/31/2019 Mobile Equipment PEG-eligible 17.60 CRACKERBARREL-PRODTRUCKBUILD 308562 1527 032230 11/9 9701.668012/31/2019 Mobile Equipment PEG-eligible 10.34 JIMMYJOHNS-PRODTRUCKBUILD 308563 1527 071905 11/9 9701.668012/31/2019 Mobile Equipment PEG-eligible 103.45 SHELL-GAS-PRODTRUCKBUILD 308564 1527 042476 11/9 9701.668012/31/2019 Mobile Equipment PEG-eligible 791.89 CAMBRIAHOTEL-PRODTRUCKBUILD 308565 1527 099497 11/9 9701.668012/31/2019 Mobile Equipment PEG-eligible 7.05 CULVERS-PRODUCTIONTRUCKBUILD 308566 1527 009126 11/10 9701.668012/31/2019 Mobile Equipment PEG-eligible 4.75 MCDONALDS-PRODTRUCKBUILD 308567 1527 087312 11/10 9701.668012/31/2019 Mobile Equipment PEG-eligible 110.87 HOLIDAY-GAS-PRODTRUCKBUILD 308568 1527 013441 11/10 9701.668012/31/2019 Mobile Equipment PEG-eligible 82.88 HAWTHORN-HOTEL-PRODTRUCKBUILD 308569 1527 021810 11/10 9701.668012/31/2019 Mobile Equipment PEG-eligible 163.58 HERTZ-RENTAL-PRODTRUCKBUILD 308570 1527 022277 11/11 9701.668012/31/2019 Mobile Equipment PEG-eligible 8.55 CAMBIA-PRODTRUCKBUILD 308571 1527 098461 11/9 9701.668012/31/2019 Mobile Equipment PEG-eligible 2.31 COMCAST FOR LOBBY TV 308572 1527 018586 12/3 9701.647512/31/2019 Miscellaneous PEG-eligible 29.00 VIDEO TEMPLATES MONTHLY SUB.308573 1527 074767 12/5 9701.631012/31/2019 Professional Services-General PEG-eligible 11.99 DROPBOX FOR VIDEO TRANSFER 308574 5882 009200 11/6 9701.631012/31/2019 Professional Services-General PEG-eligible 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 29Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 149.00 AUDIOBLOCKS ANNUAL SUB 308575 5882 079577 11/7 9701.631012/31/2019 Professional Services-General PEG-eligible 99.00 VIDEOBLOCKS ANNUAL SUB 308576 5882 015698 11/8 9701.631012/31/2019 Professional Services-General PEG-eligible 22.99 COMPUTER MOUSE REPLACEMENT 308577 5882 036064 11/13 9701.621012/31/2019 Office Supplies PEG-eligible 62.98 PHONE CASES 308578 5882 037405 11/28 9701.622012/31/2019 Operating Supplies - General PEG-eligible 64.00 ORBITAL SHIFT SCHED. SOFTWARE 308579 5882 025070 11/29 9701.631012/31/2019 Professional Services-General PEG-eligible 33.99 PHONE CASES 308580 5882 034598 12/2 9701.622012/31/2019 Operating Supplies - General PEG-eligible 359.88 EXTERNAL HARD DRIVES 308581 5882 071699 12/4 9701.622012/31/2019 Operating Supplies - General PEG-eligible 37.00 COMREX LIVE UNIT CELL MODEM 308582 1527 015882 11/25 9701.623112/31/2019 Mobile Equipment Repair Parts PEG-eligible 417.75 B&H-BLACK MAGIC CAGE & GIMBAL 308583 5882 003172 11/14 9701.622012/31/2019 Operating Supplies - General PEG-eligible 176.95 B&H-BLACK MAGIC MONITOR 308584 5882 087491 11/25 9701.622012/31/2019 Operating Supplies - General PEG-eligible 25.00 GPS TRAKCER 2019 308585 5528 053837 11/26 1105.645712/31/2019 Machinery & Equipment-Rental Investigation/Crime Prevention 13.26 DINNER X2 COMM AFFAIRS MTG 308586 5528 029262 11/14 1101.647712/31/2019 Local Meeting Expenses General/Admn-Police 240.00 TRAINING DATABASE KAHOOT 308587 5528 021446 11/24 1101.647612/31/2019 Conferences/Meetings/Training General/Admn-Police 7.90 USPS POSTAGE GPS 308588 2881 061314 11/13 9695.634612/31/2019 Postage Dakota Co Drug Task Force 29.99 SIMPLEINOUT 10/15-11/15/19 308589 2881 039769 11/15 9695.647912/31/2019 Dues and Subscriptions Dakota Co Drug Task Force 119.00 AMZN PRIME MEMBERSHIP 308590 2881 031853 11/15 9695.647912/31/2019 Dues and Subscriptions Dakota Co Drug Task Force 3.66 USPS RAMSEY CNTY ATTORNEY 308591 5959 011902 11/15 9695.634612/31/2019 Postage Dakota Co Drug Task Force 86.51 CHUCK&DONS DOG FOOD & BAGS 308592 4670 001055 11/20 9695.622612/31/2019 Public Safety Supplies Dakota Co Drug Task Force 89.99 RIO GROOMING HAIRCUT 308593 4670 067418 11/21 9695.622612/31/2019 Public Safety Supplies Dakota Co Drug Task Force 5.00 TRANSPORTATION 308594 4288 094006 6601.635312/31/2019 Personal Auto/Parking General/Administrative-Arena 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 30Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 11/20 44.95-COSTUME RETURN 308595 0487 015298 11/19 6611.622012/31/2019 Operating Supplies - General Learn To Skate 16.71 TST FARM BURGER-TRAINING MEALS 308596 5767 000384 11/18 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 95.40 CAR RENTAL 8-TRAINING TRAVEL 308597 5767 021574 11/26 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 8.10 STARBUCKS-TRAINING MEALS 308598 5767 054636 12/3 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 240.47 ADVANTAGE CAR-TRAINING TRAVEL 308599 5767 099453 12/4 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 246.18 AMAZON-BATTERIES 308600 8997 067552 11/8 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 85.70 AMAZON- OFFICE EQUIPMENT 308601 8997 058056 11/9 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 22.99 AMAZON-BATTERIES 308602 8997 007254 11/14 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 157.00 AMAZON-BATTERIES 308603 8997 042410 11/14 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 34.89 PD OFFICE SUPPLIES 308604 8997 028781 11/17 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 102.95 PD OFFICE SUPPLIES 308605 8997 046738 11/17 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 831.69 PD SUPPLIES 308606 8997 023792 12/5 1104.622612/31/2019 Public Safety Supplies Patrolling/Traffic 550.60 DELTA-TRAINING TRAVEL 308607 5767 068960 11/8 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 550.60 DELTA-TRAINING TRAVEL 308608 5767 068960 11/8-1 1104.647612/31/2019 Conferences/Meetings/Training Patrolling/Traffic 315.64 LOCKER NAMEPLATES 308609 3993 016078 11/25 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 7.83 DUNN BROS FOR STAFF MEETING 308610 8588 048298 11/7 3001.647712/31/2019 Local Meeting Expenses General/Admn-Recreation 123.50 SEA LIFE FOR BHMS 308611 8588 084729 11/8 3075.632812/31/2019 Special Events/Admission Fees CDBG - Teens 10.98 CUB MYSTERY ART SNACKS 308612 1979 020316 11/15 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 69.50 DUNN BROS. POTTERY SALE DRINKS 308613 1979 090240 11/22 3081.622712/31/2019 Recreation Equipment/Supplies Arts & Humanities Council 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 31Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20193564 12/31/2019 121803 US BANK - AUTOPAY Continued... 760.59 KRG CATERING HOLIDAY LUNCH DEP 308614 0751 020358 11/21 3078.622712/31/2019 Recreation Equipment/Supplies Senior Citizens 760.59-KRG CATERING HOLIDAY LUNCH DEP 308615 0751 044199 11/22 3078.622712/31/2019 Recreation Equipment/Supplies Senior Citizens 370.23-CREDIT - GREEN MILL CATERING 308616 0751 015701 11/6 3078.622712/31/2019 Recreation Equipment/Supplies Senior Citizens 57.47 OTC FOR SANTA VISIT 308617 8588 073466 11/19 3078.622712/31/2019 Recreation Equipment/Supplies Senior Citizens 185.29 SPIRIT SHOP-SHOP WITH COP 308618 0836 099274 11/20 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 9.63 FEDEX-GALLS RETURN UNIFORM 308619 0836 042249 11/21 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 25.00 BCA- TAC TRAINING FEES 308620 0836 017020 11/21 1107.647612/31/2019 Conferences/Meetings/Training Support Services 67.40 HOME DEPOT-KITCH SUPPLIES 308621 0836 009988 11/21 1101.621012/31/2019 Office Supplies General/Admn-Police 55.53 WALMART-KITCH SUPPLIES 308622 0836 020390 11/22 1101.621012/31/2019 Office Supplies General/Admn-Police 25.70 WALMART-SHOP W COP 308623 0836 008975 11/23 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 160.68 BEST BUY-SHOP WITH COP 308624 0836 081558 11/26 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 498.94 WHITHORSE-TRNG MEAL-STRAT PLAN 308625 0836 039392 12/3 1101.647612/31/2019 Conferences/Meetings/Training General/Admn-Police 112.50 LIDS LOCKER-SHOP WITH COP 308626 0836 082057 12/5 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 33.75 KOHLS-SHOP WITH COP 308627 0836 094534 12/5 1104.622012/31/2019 Operating Supplies - General Patrolling/Traffic 75.00 MNLCOA SUMMIT 308628 8588 049848 12/3 3078.622012/31/2019 Operating Supplies - General Senior Citizens 2,758.89-US BANK REBATE 308629 4991 112119 11/21 0501.469112/31/2019 Other Revenue General & Admn-Finance 15.00 MNGFOA - PROGRAM MEETING 308630 4991 054891 11/12 0501.647712/31/2019 Local Meeting Expenses General & Admn-Finance 75.00 MNLCOA SUMMIT 308631 8588 055500 11/26 3078.622012/31/2019 Operating Supplies - General Senior Citizens 37,911.82 20194226 12/27/2019 100892 ICMA RETIREMENT TRUST 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 32Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20194226 12/27/2019 100892 ICMA RETIREMENT TRUST Continued... 45,061.76 ICMA EMPLOYEE CONTRIBUTION 308142 12272019 9592.203112/27/2019 Ded Pay - ICMA Benefit Accrual 45,061.76 20195112 12/27/2019 100283 BERKLEY ADMINISTRATORS 3,167.00 ADMIN FEE PAYMENT 308146 12272019 9593.638712/27/2019 Worker's Comp - Administration Workers' Compensation Self-In 3,167.00 20195673 12/26/2019 147907 SELECT ACCOUNT 2,050.28 FLEX REIMBURSEMENT 308141 12262019-1 9592.221512/26/2019 Flex Plan Withholding Payable Benefit Accrual 2,050.28 20195674 12/26/2019 147907 SELECT ACCOUNT 1,369.50 FURTHER ADMIN FEE 308140 12262019 1001.653612/26/2019 Flex Plan Administration Fee General/Admn-Human Resources 1,369.50 20198027 12/31/2019 100694 PUBLIC EMPLOYEE RETIREMENT 76.96 PAYROLL ENDING 12/21/19 308153 434600-122719 9592.614612/31/2019 PERA - DCP Benefit Accrual 75,916.05 PAYROLL ENDING 12/21/19 308153 434600-122719 9592.201312/31/2019 Ded Payable - PERA Benefit Accrual 42,748.65 PAYROLL ENDING 12/21/19 308153 434600-122719 9592.614212/31/2019 PERA - Coordinated Benefit Accrual 58,185.43 PAYROLL ENDING 12/21/19 308153 434600-122719 9592.614312/31/2019 PERA - Police Benefit Accrual 176,927.09 20198028 12/31/2019 100694 PUBLIC EMPLOYEE RETIREMENT 205.71 PAYROLL ENDING 12/21/19 308154 434600-122719-1 9592.201312/31/2019 Ded Payable - PERA Benefit Accrual 308.57 PAYROLL ENDING 12/21/19 308154 434600-122719-1 9592.614312/31/2019 PERA - Police Benefit Accrual 514.28 20198550 12/23/2019 151185 HEALTHPARTNERS INC 4,455.16 DENTAL CLAIMS REIMBURSEMENT 308139 12232019 9594.615812/23/2019 Dental Insurance Dental Self-insurance 4,455.16 20198551 12/31/2019 151185 HEALTHPARTNERS INC 3,044.69 DENTAL CLAIMS REIMBURSEMENT 308245 123019 9594.615812/31/2019 Dental Insurance Dental Self-insurance 3,044.69 20199013 12/31/2019 147691 HR SIMPLIFIED INC. 1,019.30 COBRA/RETIREE NOV 2019 308632 63216 1001.653512/31/2019 Other Contractual Services General/Admn-Human Resources 1,019.30 20199510 12/27/2019 153990 EAGAN PROFESSNAL FIREFIGHTERS LOCAL 5171 1/3/2020City of Eagan 11:15:01R55CKR2LOGIS102V 33Page -Council Check Register by GL Check Register w GL Date & Summary 1/3/202012/23/2019 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20199510 12/27/2019 153990 EAGAN PROFESSNAL FIREFIGHTERS LOCAL 5171 Continued... 80.21 LOCAL 5171 EMPLOYEE UNION DUES 308145 12272019 9592.203912/27/2019 Ded Payable - FF Union Dues Benefit Accrual 80.21 2,005,119.85 Grand Total Payment Instrument Totals Checks 1,967,088.47 EFT Payments 37,911.82 119.56A/P ACH Payment Total Payments 2,005,119.85 1/3/2020City of Eagan 11:15:06R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 1/3/202012/23/2019 - Company Amount 1,001,937.3409001GENERAL FUND 1,829.5309116CEDAR GROVE PARKING GARAGE 18,084.7709197ETV 211,044.6709220PUBLIC UTILITIES 24,196.3109221CIVIC ARENA 1,321.1109222CASCADE BAY 48,262.8709223CENTRAL PARK /COMMUNITY CENTER 15,361.5509225FIBER INFRASTRUCTURE FUND 5,258.9809328PARK SYS DEV AND R&R 39,657.5109335EQUIPMENT REVOLVING 2,381.7709336GENERAL FACILITIES RENEW & REP 1,105.7209346FIRE APPARATUS REVOLVING 20,530.0009353POLICE & CITY HALL REMODEL 1,360.5009372REVOLVING SAF-CONSTRUCTION 2,144.1709375MAJOR STREET 2,277.0109591RISK MANAGEMENT 387,978.8509592BENEFIT ACCRUAL 3,221.0009593WORKERS' COMPENSATION SELF-INS 7,499.8509594Dental Self-insurance 6,863.9909695DAK CO DRUG TASK FORCE 202,802.3509880PAYROLL Report Totals 2,005,119.85 1/10/2020City of Eagan 8:12:09R55CKR2 LOGIS102V 1Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210561 1/10/2020 100742 ABC RENTALS INC. 424.00 2020 UNIT 320 308671 270642 9001.14151/8/2020 Inventory - Parts General Fund 424.00 210562 1/10/2020 139117 ABM ONSITE SERVICES-MIDWEST INC. 3,128.33 CUSTODIAL-JAN 2020 308672 14700237 3316.65371/8/2020 Janitorial Service Police 1,569.63 CUSTODIAL-JAN 2020 308672 14700237 3314.65371/8/2020 Janitorial Service Central Maintenance 1,485.23 CUSTODIAL-JAN 2020 308672 14700237 3313.65371/8/2020 Janitorial Service Fire Buildings 3,485.18 CUSTODIAL-JAN 2020 308672 14700237 3315.65371/8/2020 Janitorial Service City Hall 930.42 CUSTODIAL-JAN 2020 308672 14700237 6101.65371/8/2020 Janitorial Service Water -Administration 10,598.79 210563 1/10/2020 151172 ALADTEC INC. 5,229.00 SCHEDULING SOFTWARE 308658 2019-2970 1221.627012/31/2019 Computer Software Administration-Fire 5,229.00 210564 1/10/2020 150476 ALLSTREAM 186.47 TELEPHONE 308659 16566927 0501.634712/31/2019 Telephone Service & Line Charg General & Admn-Finance 219.76 308659 16566927 1108.634712/31/2019 Telephone Service & Line Charg Communications 86.57 TELEPHONE 308659 16566927 2460.634712/31/2019 Telephone Service & Line Charg Building And Grounds 53.28 TELEPHONE 308659 16566927 1221.634712/31/2019 Telephone Service & Line Charg Administration-Fire 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.01 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.01 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.01 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.02 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.02 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 44.86 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3106.634712/31/2019 Telephone Service & Line Charg Structure Care & Maintenance 47.02 TELEPHONE 308659 16566927 3304.634712/31/2019 Telephone Service & Line Charg Bldg/Facilities Maintenance 47.01 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.02 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 47.02 TELEPHONE 308659 16566927 0301.635212/31/2019 Telephone Circuits IT-Gen & Admn 14.06 TELEPHONE 308659 16566927 0501.634712/31/2019 Telephone Service & Line Charg General & Admn-Finance 16.57 TELEPHONE 308659 16566927 1108.634712/31/2019 Telephone Service & Line Charg Communications 1/16/20 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 2Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210564 1/10/2020 150476 ALLSTREAM Continued... 6.53 TELEPHONE 308659 16566927 2460.634712/31/2019 Telephone Service & Line Charg Building And Grounds 4.02 TELEPHONE 308659 16566927 1221.634712/31/2019 Telephone Service & Line Charg Administration-Fire 56.67 TELEPHONE 308659 16566927 9116.635212/31/2019 Telephone Circuits Cedar Grove Parking Garage 56.67 TELEPHONE 308659 16566927 9116.635212/31/2019 Telephone Circuits Cedar Grove Parking Garage 56.68 TELEPHONE 308659 16566927 9116.635212/31/2019 Telephone Circuits Cedar Grove Parking Garage 56.68 TELEPHONE 308659 16566927 9116.635212/31/2019 Telephone Circuits Cedar Grove Parking Garage 56.68 TELEPHONE 308659 16566927 9116.635212/31/2019 Telephone Circuits Cedar Grove Parking Garage 56.68 TELEPHONE 308659 16566927 9116.635212/31/2019 Telephone Circuits Cedar Grove Parking Garage 19.98 TELEPHONE 308659 16566927 6101.634712/31/2019 Telephone Service & Line Charg Water -Administration 47.01 TELEPHONE 308659 16566927 6146.634712/31/2019 Telephone Service & Line Charg North Plant Building 47.01 TELEPHONE 308659 16566927 6146.634712/31/2019 Telephone Service & Line Charg North Plant Building 47.01 TELEPHONE 308659 16566927 6146.634712/31/2019 Telephone Service & Line Charg North Plant Building 47.02 TELEPHONE 308659 16566927 6146.634712/31/2019 Telephone Service & Line Charg North Plant Building 47.02 TELEPHONE 308659 16566927 6146.634712/31/2019 Telephone Service & Line Charg North Plant Building 47.01 TELEPHONE 308659 16566927 6154.634712/31/2019 Telephone Service & Line Charg South Plant Building 47.01 TELEPHONE 308659 16566927 6154.634712/31/2019 Telephone Service & Line Charg South Plant Building 47.02 TELEPHONE 308659 16566927 6154.634712/31/2019 Telephone Service & Line Charg South Plant Building 1.51 TELEPHONE 308659 16566927 6101.634712/31/2019 Telephone Service & Line Charg Water -Administration 26.64 TELEPHONE 308659 16566927 6601.634712/31/2019 Telephone Service & Line Charg General/Administrative-Arena 2.01 TELEPHONE 308659 16566927 6601.634712/31/2019 Telephone Service & Line Charg General/Administrative-Arena 26.64 TELEPHONE 308659 16566927 6716.634712/31/2019 Telephone Service & Line Charg General Administration 2.01 TELEPHONE 308659 16566927 6716.634712/31/2019 Telephone Service & Line Charg General Administration 46.62 TELEPHONE 308659 16566927 6801.634712/31/2019 Telephone Service & Line Charg General & Administrative 3.50 TELEPHONE 308659 16566927 6801.634712/31/2019 Telephone Service & Line Charg General & Administrative 2,276.50 210565 1/10/2020 154676 AMERICAN SECURITY LLC 150.00 AMERICANSECURITY.SECURITY 308660 553807 6801.653512/31/2019 Other Contractual Services General & Administrative 50.00 AMERICANSECURITY.SECURITY 308661 554181 6801.653512/31/2019 Other Contractual Services General & Administrative 200.00 210566 1/10/2020 101965 ANOKA COUNTY CLERK OF COURT 300.00 KRISTIN MARIE RISCH 308662 230005 9001.22601/8/2020 Bail Deposits General Fund 300.00 210567 1/10/2020 138618 APPLIED ECOLOGICAL SERVICES INC. 26,054.47 WOODLAND RESTORATION 308663 54983 9111.657112/31/2019 Tree mitigation Tree mitigation 18,283.84 WOODLAND RESTORATION 308664 55114 9111.657112/31/2019 Tree mitigation Tree mitigation 44,338.31 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 3Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210568 1/10/2020 144673 ARCADE ELECTRIC Continued... 275.80 ELECTRICAL WORK 308665 11265 3313.653512/31/2019 Other Contractual Services Fire Buildings 380.00 ELECTRICAL REPAIR 308666 11266 3313.653512/31/2019 Other Contractual Services Fire Buildings 207.50 ELECTRICAL REPAIR 308667 11333 6827.653512/31/2019 Other Contractual Services Building Maintenance 387.52 ELECTRICAL REPAIR 308668 11334 3313.653512/31/2019 Other Contractual Services Fire Buildings 495.00 LIGHT POST - INSURANCE 308669 11267 6720.653512/31/2019 Other Contractual Services Pool Attendant 1,925.30 FIX WIRES BETWEEN POLE LIGHTS 308670 11268 6542.6710 P134412/31/2019 Project - Contract Capital Proj-WQ dedictn-cr1127 880.79 PARTS FOR LIGHTS - INSURANCE 308673 11249 6720.623012/31/2019 Repair/Maintenance Supplies-Ge Pool Attendant 1,145.00 LABOR FOR LIGHTS - INSURANCE 308673 11249 6720.653512/31/2019 Other Contractual Services Pool Attendant 5,696.91 210569 1/10/2020 121083 ASPEN MILLS 220.18 UNIFORMS-TEAT 308674 249281 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 167.23 UNIFORMS - KING 308675 249282 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 220.18 UNIFORMS - LATTERY 308676 249283 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 220.18 UNIFORMS - HUERTA 308677 249290 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 76.18 UNIFORMS - MOYNA 308678 249288 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 76.18 UNIFORMS - KLEES 308679 249287 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 76.18 UNIFORMS - HOFFMAN 308680 249286 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 76.18 UNIFORMS - KIEWATT 308681 249284 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 253.18 UNIFORMS - CHAMBERS 308682 249289 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 473.48 UNIFORMS - MORRIS 308683 249280 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 445.68 UNIFORMS - CORDT 308684 249318 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 76.18 UNIFORMS-BONIN 308685 249285 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 452.68 UNIFORM-JUELSGAARD 308686 249317 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 445.68 UNIFORMS-GESKE 308687 249731 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 455.27 UNIFORMS - FASCHING 308688 249694 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 3,734.64 210570 1/10/2020 101609 ASPEN WASTE 53.70 WASTE 308689 S1322039-010120 3316.653912/31/2019 Waste Removal/Sanitation Servi Police 283.17 WASTE 308690 S1322021-010120 3304.65391/8/2020 Waste Removal/Sanitation Servi Bldg/Facilities Maintenance 45.78 WASTE 308691 S1321999-010120 3313.65391/8/2020 Waste Removal/Sanitation Servi Fire Buildings 101.06 WASTE 308692 S1321981-010120 3313.65391/8/2020 Waste Removal/Sanitation Servi Fire Buildings 70.58 WASTE 308693 S1322005-010120 3313.65391/8/2020 Waste Removal/Sanitation Servi Fire Buildings 90.00 RECYCLING 308694 S1322088-010120 3314.65391/8/2020 Waste Removal/Sanitation Servi Central Maintenance 1,142.61 WASTE 308697 S1322104-123119 3314.653912/31/2019 Waste Removal/Sanitation Servi Central Maintenance 1,786.90 210571 1/10/2020 146829 AT&T MOBILITY 39.23 11/18/19-12/17/19 308695 287262588400X12 2010.635512/31/2019 Cellular Telephone Service General Engineering 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 4Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210571 1/10/2020 146829 AT&T MOBILITY Continued... 252019 127.35 11/18/19-12/17/19 308695 287262588400X12 252019 9701.653512/31/2019 Other Contractual Services PEG-eligible 166.58 210572 1/10/2020 115432 AUDIOVISUAL, INC. 58,625.84 ETV STUDIO CAMERAS - DOWN PMT 308696 88659707 9701.664012/31/2019 Machinery/Equipment PEG-eligible 58,625.84 210573 1/10/2020 147094 BARTA, COLE 71.00 LICENSING 308698 122719 3170.648012/31/2019 Licenses, Permits and Taxes General AdmIn-Parks 71.00 210574 1/10/2020 143108 BLOOMINGTON, CITY OF 749.00 LAB TESTING BAC T 308699 1900373 6149.632312/31/2019 Testing Services Water Sampling/Testing 749.00 210575 1/10/2020 143561 BLUE TARP FINANCIAL 194.98 HI-VIZ JACKETS 308700 0033062989 3201.622212/31/2019 Medical/Rescue/Safety Supplies Administrative/General 194.98 210576 1/10/2020 147838 CALLYO 2009 CORP 2,990.00 2020 SOFTWARE MAINT 308701 R12251 0301.65691/8/2020 Maintenance Contracts IT-Gen & Admn 2,990.00 210577 1/10/2020 152805 CANTEEN REFRESHMENT SERVICES 227.64 CANTEEN COFFEE RESALE 308702 MSP5538 6830.685512/31/2019 Merchandise for Resale Coffee Bar 227.64 210578 1/10/2020 100030 CARGILL INC-SALT DIVISION 38,460.20 ROAD SALT 308703 2905155945 2240.625612/31/2019 Snow Removal/Ice Control Suppl Street Plowing/Sanding 38,460.20 210579 1/10/2020 149593 CELLEBRITE INC 3,700.00 2020 SOFTWARE MAINT 308704 INVUS211645 0301.65691/8/2020 Maintenance Contracts IT-Gen & Admn 3,700.00 210580 1/10/2020 109326 CENTURY COLLEGE 7,914.54 INSPECTOR 1 CLASS DEVELOPMENT 308705 00715241 1223.64761/8/2020 Conferences/Meetings/Training Training Fire & EMS 7,914.54 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 5Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210580 1/10/2020 109326 CENTURY COLLEGE Continued... 210581 1/10/2020 142837 CENTURYLINK (R) 1,068.84 JAN 2020 TELEPHONE 308711 1483066930 9695.63471/8/2020 Telephone Service & Line Charg Dakota Co Drug Task Force 1,068.84 210582 1/10/2020 149389 CHAVIS VACUUM & SEWING 32.97 VACUUM REPAIR 308706 4609 3304.623012/31/2019 Repair/Maintenance Supplies-Ge Bldg/Facilities Maintenance 32.97 210583 1/10/2020 151299 CINTAS 193.92 SHOP TOWELS 308707 4039139679 2401.62411/8/2020 Shop Materials Gen/Adm-Central Services 10.34 RUGS 308708 4038410496 3313.656912/31/2019 Maintenance Contracts Fire Buildings 35.87 RUGS 308709 4038410466 6827.656912/31/2019 Maintenance Contracts Building Maintenance 33.55 RUGS 308710 4038410513 3313.656912/31/2019 Maintenance Contracts Fire Buildings 31.10 RUGS 308712 4039139743 3316.65691/8/2020 Maintenance Contracts Police 66.58 RUGS 308713 4039139742 3314.65691/8/2020 Maintenance Contracts Central Maintenance 108.60 RUGS 308714 4039139660 3314.65691/8/2020 Maintenance Contracts Central Maintenance 29.66 RUGS 308715 4039139640 3315.65691/8/2020 Maintenance Contracts City Hall 509.62 210584 1/10/2020 101745 CINTAS CORPORATION 112.84 SAFTEY SUPPLIES 308716 8404444981 6601.622212/31/2019 Medical/Rescue/Safety Supplies General/Administrative-Arena 112.84 210585 1/10/2020 102312 COLE-PARMER INSTRUMENT COMPANY 28.17 SPOON SPATULA 308717 2111697 9695.622012/31/2019 Operating Supplies - General Dakota Co Drug Task Force 28.17 210586 1/10/2020 145957 COLONGA, BEN 50.00 13461-OVRPMNT 4068 PENNSYLVANI 308718 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 50.00 210587 1/10/2020 142286 COMCAST 2.31 COMCAST 1/9/20-2/8/20 308719 877210508019830 8-122719 1221.65351/8/2020 Other Contractual Services Administration-Fire 2.31 210588 1/10/2020 142286 COMCAST 21.09 COMCAST 1/5/20-2/4/20 308720 877210508075712 9-122519 1221.65351/8/2020 Other Contractual Services Administration-Fire 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 6Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210588 1/10/2020 142286 COMCAST Continued... 21.09 210589 1/10/2020 142286 COMCAST 224.99 COMCAST 12/29-1/28/20 308721 877210508043374 7-121919 6807.63471/8/2020 Telephone Service & Line Charg Fitness Center 224.99 210590 1/10/2020 100040 CONT SAFETY EQUIP 490.00 SAFETY SUPPLIES 308722 451164 3112.622212/31/2019 Medical/Rescue/Safety Supplies Park Mowing & Trimming 407.00 FAULTY CONFINED SPACE BLOWER S 308723 451170 6154.622212/31/2019 Medical/Rescue/Safety Supplies South Plant Building 897.00 210591 1/10/2020 155657 COREMARK METALS 120.00 2020 UNIT 330 308724 5016444 9001.14151/8/2020 Inventory - Parts General Fund 120.00 210592 1/10/2020 152916 CORNERSTONE PARKING GROUP 16,166.03 PARKING MANAGEMENT NOV 2019 308725 100024 9116.656912/31/2019 Maintenance Contracts Cedar Grove Parking Garage 397.88 GRAINGER 930570730-2 308725 100024 9116.653512/31/2019 Other Contractual Services Cedar Grove Parking Garage 1,454.83 DESIGN SIGN SYSTEMS 11986 308725 100024 9116.653512/31/2019 Other Contractual Services Cedar Grove Parking Garage 184.42 CINTAS 4035077111 308725 100024 9116.653512/31/2019 Other Contractual Services Cedar Grove Parking Garage 18,203.16 210593 1/10/2020 148998 CRI ENVIRONMENTAL SOLUTIONS 288.40 SPILLS CLEANUP SERVICES 308726 56870 6514.653512/31/2019 Other Contractual Services NPDES Phase II 288.40 210594 1/10/2020 100688 CROWN RENTAL 405.86 STIHL HEDGER AND HARD HATS 308727 W11551-1 3201.667012/31/2019 Other Equipment Administrative/General 295.96 STIHL HEDGE TRIMMER 308728 W11551-1-122319 3201.667012/31/2019 Other Equipment Administrative/General 701.82 210595 1/10/2020 100365 DAK CTY CLERK OF COURT 100.00 SHAUN MATTHEW HASTINGS 308729 230005 9001.22601/8/2020 Bail Deposits General Fund 100.00 210596 1/10/2020 120622 DAKOTA COMMUNICATIONS CENTER 121,173.00 DCC FEES MONTHLY-JAN 2020 308731 EA2020-01 1108.63301/8/2020 DCC Fees Communications 121,173.00 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 7Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210597 1/10/2020 155661 DAKOTA COUNTY Continued... 28.18 13461-OVRPMNT 1469 HIGHVIEW AV 308730 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 28.18 210598 1/10/2020 119154 DAKOTA COUNTY TREASURER 20.00 NOTARY COMMISSION REGISTRATION 308754 010320 2010.64801/8/2020 Licenses, Permits and Taxes General Engineering 20.00 210599 1/10/2020 100050 DAKOTA ELECTRIC 52.42 CARNELIAN LN HOCKEY RINK 308732 128582-4-NOV19 3106.640512/31/2019 Electricity Structure Care & Maintenance 14.28 RIDGE CLIFF PARK 308733 170637-3-NOV19 3106.640512/31/2019 Electricity Structure Care & Maintenance 1,299.33 PILOT KNOB PARK 308734 177545-1-NOV19 3106.640512/31/2019 Electricity Structure Care & Maintenance 89.73 BERRY RIDGE STORM 308735 189767-7-NOV19 6439.640812/31/2019 Electricity-Lift Stations Lift Station Maintenanc/Repair 14.27 PINECREST CT AERATOR 308736 198290-9-NOV19 6520.640512/31/2019 Electricity Basin Mgmt-Aeration 22.44 PILOT KNOB WELL SITE RINK 308737 200813-4-NOV19 3106.640512/31/2019 Electricity Structure Care & Maintenance 374.35-HIGHLINE TRAIL STORM 308738 201116-1-NOV19 6439.640812/31/2019 Electricity-Lift Stations Lift Station Maintenanc/Repair 160.76 WELL #19 308739 203725-7-NOV19 6154.640912/31/2019 Electricity-Wells/Booster Stat South Plant Building 14.28 HEINE CT AERATOR 308740 203785-1-NOV19 6520.640512/31/2019 Electricity Basin Mgmt-Aeration 42.38 31/WESCOTT SIGNALS 308741 214661-1-NOV19 6301.640712/31/2019 Electricity-Signal Lights Street Lighting 156.94 1275 TOWERVIEW RD 308742 321533-2-NOV19 3106.640512/31/2019 Electricity Structure Care & Maintenance 40.58 CEDAR GROVE SIGNALS 308743 333642-7-NOV19 6301.640712/31/2019 Electricity-Signal Lights Street Lighting 273.08 CEDARVALE BLVD LIGHTS 308744 346992-1-NOV19 6301.640612/31/2019 Electricity-Street Lights Street Lighting 15.27 DENMARK AVE #SL SIGN 308745 405764-2-NOV19 6301.640712/31/2019 Electricity-Signal Lights Street Lighting 31.33 CHLOE LANE LIFT STATION 308746 472429-0-NOV19 6239.640512/31/2019 Electricity Lift Station Maintenanc/Repair 1,378.25 FIRE STATION 1 308747 572299-6-NOV19 3313.640512/31/2019 Electricity Fire Buildings 5.10 CIVIL DEFENSE SIREN 308748 578913-6-NOV19 1106.640512/31/2019 Electricity Emergency Preparedness 3,236.09 210600 1/10/2020 100447 DALCO 3,046.35 CUSTODIAL SUPPLIES 308749 3539543 6827.622312/31/2019 Building/Cleaning Supplies Building Maintenance 3,046.35 210601 1/10/2020 100528 DELL MARKETING L P 1,481.92 CH CONF RM REMODEL PC'S 308750 10363631133 3503.666012/31/2019 Office Furnishings & Equipment Equip Rev Fd-Dept 03 1,481.92 210602 1/10/2020 108122 DESIGNWRITE STUDIO'S, INC. 320.00 WEB DEV. NOV/DEC 2019 308751 6288 0907.631012/31/2019 Professional Services-General Web Page 4,080.00 WEB ADMIN AREA REDESIGN 308752 6289 0907.631012/31/2019 Professional Services-General Web Page 700.00 EXP EAGAN DESIGNDEC/JAN2019-20 308753 6291 0902.631012/31/2019 Professional Services-General Experience Eagan Newsletter 5,100.00 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 8Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210602 1/10/2020 108122 DESIGNWRITE STUDIO'S, INC.Continued... 210603 1/10/2020 126333 DUNN & SEMINGTON PRINTING DESIGN 210.00 MARKS TOWING ADVERTISING SIGN 308832 38423 6601.622012/31/2019 Operating Supplies - General General/Administrative-Arena 210.00 210604 1/10/2020 100387 EAGAN GENERAL REPAIR 1,598.08 2019 L-1 CLEAN CAB 308755 28370 1224.642512/31/2019 Mobile Equipment Repair Labor Engineer 1,750.00 BUILDING LOUVERS 308756 28392 3106.642712/31/2019 Building Operations/Repair-Lab Structure Care & Maintenance 1,735.41 BUILDING LOUVERS 308756 28392 3106.623312/31/2019 Building Repair Supplies Structure Care & Maintenance 5,083.49 210605 1/10/2020 150747 EAGAN KICK-START ROTARY CLUB 205.00 ROTARY, MILLER Q1 308757 677 0201.64771/8/2020 Local Meeting Expenses General & Admn-Admn 205.00 Q1 2020 A. PIMENTAL 308758 649 3001.64771/8/2020 Local Meeting Expenses General/Admn-Recreation 205.00 ROTARY DUES-SPRINGER 308759 654 1221.64771/8/2020 Local Meeting Expenses Administration-Fire 615.00 210606 1/10/2020 155024 EDINA REALTY TITLE ESCROW ACCOUNT 10.90 13461-OVRPMNT 2256 MAHOGANY WA 308760 122419 9220.22601/8/2020 Bail Deposits Public Utilities 10.90 210607 1/10/2020 101006 EMERGENCY AUTO TECHNOLOGIES 555.58 SQUAD GUN LOCK MOUNTS 308761 TW112519-3 1104.623112/31/2019 Mobile Equipment Repair Parts Patrolling/Traffic 12.63 SHIPPING FOR WARRANTY PART 308762 RP122319-1 1104.623112/31/2019 Mobile Equipment Repair Parts Patrolling/Traffic 487.20 NEW UNIT 1126 308763 DL122319-21 3511.668012/31/2019 Mobile Equipment Equip Rev Fd-Dept 11 1,055.41 210608 1/10/2020 102007 ESRI, INC. 505.00 SOFTWARE RENEWAL 308764 93731806 0301.62701/8/2020 Computer Software IT-Gen & Admn 505.00 210609 1/10/2020 100062 FACTORY MOTOR PARTS CO 4.78 RO 1629 308765 1-6209452 9001.141512/31/2019 Inventory - Parts General Fund 4.78 210610 1/10/2020 100451 FASTENAL COMPANY 26.62 STOCK NTP 308766 MNTC1240045 6146.623012/31/2019 Repair/Maintenance Supplies-Ge North Plant Building 250.13 DRILL DRIVER 308767 MNTC1240358 3103.667012/31/2019 Other Equipment Site Amenity Maintenance 69.95 CUT OFF WHEELS FOR GRINDER 308768 MNTC1240300 6146.623012/31/2019 Repair/Maintenance Supplies-Ge North Plant Building 138.60 PLUMBING SUPPORTS STP 308769 MNTC1240256 6154.623012/31/2019 Repair/Maintenance Supplies-Ge South Plant Building 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 9Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210610 1/10/2020 100451 FASTENAL COMPANY Continued... 485.30 210611 1/10/2020 100437 FILTRATION SYSTEMS INC 562.27 FILTERS 308770 95123 3313.623312/31/2019 Building Repair Supplies Fire Buildings 562.27 210612 1/10/2020 122976 FIRE SAFETY USA INC. 1,425.00 UNIFORM T-SHIRTS-FT STAFF 308771 129750 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 7,680.00 TRAINING INSTRUCTOR GEAR 308772 129545 1223.647612/31/2019 Conferences/Meetings/Training Training Fire & EMS 20,475.00 FIRE GEAR- 8 SETS 308773 129544 1225.622412/31/2019 Clothing/Personal Equipment Fire / EMS Equipment 29,580.00 210613 1/10/2020 151511 FISCHER, CHARLES 199.97 UNIFORMS 308774 123119 3170.21151/8/2020 Clothing Allowance General AdmIn-Parks 199.97 210614 1/10/2020 155533 FRANEY, LINDA 37.84 13461-OVRPMNT 4446 WOODGATE PT 308775 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 37.84 210615 1/10/2020 111768 FRONTIER COMMUNICATIONS OF MN 73.89-BISCAYNE AVE SAN LIFT STATION 308776 02231244-S-1928 3-NOV19 6239.635212/31/2019 Telephone Circuits Lift Station Maintenanc/Repair 57.61 BISCAYNE AVE SAN LIFT STATION 308777 02231244-S-1931 4-DEC19 6239.635212/31/2019 Telephone Circuits Lift Station Maintenanc/Repair 57.61 BISCAYNE AVE SAN LIFT STATION 308778 02231244-S-1934 4-JAN20 6239.63521/8/2020 Telephone Circuits Lift Station Maintenanc/Repair 41.33 210616 1/10/2020 147955 GALLS LLC 296.90 UNIFORM-CURRY 308779 014554072 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 12.40 UNIFORM ONDREY 308780 014556948 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM PIKE 308781 014593446 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 192.00 UNIFORM STICHA 308782 014593462 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM RYAN 308783 014593463 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 320.00 UNIFORM NEW 308784 014593466 1101.622412/31/2019 Clothing/Personal Equipment General/Admn-Police 256.00 SANNES 308785 014593469 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 192.00 UNIFORM THUL 308786 014593494 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM CLAUSEN 308787 014593496 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM COULSON 308788 014593500 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 10Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210616 1/10/2020 147955 GALLS LLC Continued... 201.90-UNIFORM SWEENEY 308789 014600047 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM ISKAT 308790 014604430 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM ROCHE 308791 014604431 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM LETOURNEAU 308792 014604432 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM CURRY 308793 014604433 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM REZNY 308794 014604434 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM ANSELMENT 308795 014604435 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM PETERSON 308796 014604436 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 384.00 UNIFORM NEW OFC FITTING 308797 014604744 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 141.05 UNIFORM NELSON 308798 014605738 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 232.50 UNIFORM CST 308799 014614168 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 597.45 UNIFORM FINERAN 308800 014614244 1101.622412/31/2019 Clothing/Personal Equipment General/Admn-Police 665.74 UNIFORM TENNESSEN 308801 014614253 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM BOLLUYT 308802 014614263 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM RATZLOFF 308803 014614264 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM HELGERSON 308804 014614265 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM MEADE 308805 014614266 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 192.00 UNIFORM JORGENSON 308806 014614359 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM CANEFF 308807 014614384 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM MACHTEMES 308808 014614400 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM SPEAKMAN 308809 014614402 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM SWEENEY 308810 014614416 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM MASON 308811 014614440 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 208.95 UNIFORM MEYER 308812 014615896 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 128.00 UNIFORM NELSON 308813 014622396 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM KINGSLEY 308814 014622397 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM ROSETH 308815 014622422 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM GOODLING 308816 014622423 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM ELENZ 308817 014622424 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM KRITZECK 308818 014622429 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 192.00 UNIFORM JOHNSON 308819 014623712 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM BURSTEIN 308820 014623713 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM DORUMSGAARD 308821 014623714 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 256.00 UNIFORM SUNDGAARD 308822 014623715 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 64.00 UNIFORM STICHA 308823 014623719 1104.622412/31/2019 Clothing/Personal Equipment Patrolling/Traffic 11,041.09 210617 1/10/2020 100529 GASTFIELD MAINTENANCE PLUS, BOB 370.00 ART HOUSE CLEANING 308824 123119-ARTHOUSE 3106.653712/31/2019 Janitorial Service Structure Care & Maintenance 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 11Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210617 1/10/2020 100529 GASTFIELD MAINTENANCE PLUS, BOB Continued... 781.16 CUSTODIAL-DEC 2019 308825 123119 3313.653712/31/2019 Janitorial Service Fire Buildings 781.16 CUSTODIAL-NOV 2019 308826 113019 3313.653712/31/2019 Janitorial Service Fire Buildings 1,932.32 210618 1/10/2020 100465 GERTEN GREENHOUSES 467.50 ICE MELT 308827 3369/ 12 6603.624412/31/2019 Chemicals & Chemical Products Building Repair & Maint. 467.50 ICE MELT FOR BUILDINGS 308828 3368 /12 3125.622312/31/2019 Building/Cleaning Supplies Trail/Walkway/Lot Maintenance 935.00 210619 1/10/2020 102980 GILBERT MECHANICAL CONTRACTORS, INC. 434.94 HVAC REPAIR 308833 188199 3313.653512/31/2019 Other Contractual Services Fire Buildings 292.00 HVAC REPAIR 308834 188200 3313.653512/31/2019 Other Contractual Services Fire Buildings 726.94 210620 1/10/2020 101127 GOODPOINTE TECHNOLOGY CORPORATION 5,970.00 SOFTWARE MAINT 308829 4004 0301.65691/8/2020 Maintenance Contracts IT-Gen & Admn 5,970.00 210621 1/10/2020 100077 GOPHER ST ONE CALL 222.75 ONE CALL FEE 308835 9120348 6234.635612/31/2019 One Call Service Fee Utility Locates 58.05 ONE CALL FEE 308835 9120348 4002.656912/31/2019 Maintenance Contracts Fiber capacity project 280.80 210622 1/10/2020 101884 GRAFIX SHOPPE 100.00 HELMET EMT DECALS 308830 131678 1225.622412/31/2019 Clothing/Personal Equipment Fire / EMS Equipment 100.00 210623 1/10/2020 100990 GRAINGER 87.28 FURNACE FILTERS 308836 9396547516 3106.622012/31/2019 Operating Supplies - General Structure Care & Maintenance 166.03 ART HOUSE FAN 308837 9399743625 3106.62331/8/2020 Building Repair Supplies Structure Care & Maintenance 253.31 210624 1/10/2020 119262 GRANICUS 19,039.04 GRANICUS SUIT,ENCODER2019 SVC 308831 120652 9704.65351/8/2020 Other Contractual Services Non-ETV CIP expenditures 19,039.04 210625 1/10/2020 100085 HARDWARE HANK 18.59 MISC REPAIR SUPPLIES 308838 1881505 1225.623412/31/2019 Field/Other Equipment Repair Fire / EMS Equipment 18.59 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 12Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210626 1/10/2020 152930 HARRIS MECHANICAL SERVICES LLC Continued... 1,560.00 LABOR TO FIX EAST PIT LEAK 308839 507023531 6602.653512/31/2019 Other Contractual Services Equipment Repair & Maint. 403.76 PARTS TO FIX EAST PIT LEAK 308839 507023531 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 1,963.76 210627 1/10/2020 100064 HAWKINS WATER TRTMNT GROUP INC 1,349.00 FL2 NTP 308840 4639436 6147.624412/31/2019 Chemicals & Chemical Products North Plant Production 1,349.00 210628 1/10/2020 100267 HAYES ELECTRIC 188.00 CLEARWATER LIGHTS 308841 4394 3109.642712/31/2019 Building Operations/Repair-Lab Lighting Maintenance 29.77 CLEARWATER LIGHTS 308841 4394 3109.623312/31/2019 Building Repair Supplies Lighting Maintenance 780.34 OUTLET CL2 FOR RAW WATER 308842 4393 6155.642712/31/2019 Building Operations/Repair-Lab South Plant Production 998.11 210629 1/10/2020 151175 HELLO BOOKING INC. 3,500.00 DOWNPAYMENT FOOD TRUCK STAGE 308845 080720 3079.63201/8/2020 Instructors Special Events 3,500.00 210630 1/10/2020 100087 HENNEPIN CTY DISTRICT COURT 500.00 MARTIN MACIAS 308843 230005 9001.22601/8/2020 Bail Deposits General Fund 500.00 210631 1/10/2020 113918 HILLYARD 662.03 CUSTODIAL SUPPLIES 308844 603700189 3304.622312/31/2019 Building/Cleaning Supplies Bldg/Facilities Maintenance 662.03 210632 1/10/2020 138907 HOLMIN HEATING & COOLING 6,405.00 R&RFURNACEPARKS 308846 702193 3624.663012/31/2019 Other Improvements Facilities R&R Fd-Mtn Facility 6,405.00 210633 1/10/2020 155660 HUMENANSKY, JOE 57.63 13461-OVRPMNT 2066 JADE LANE 308847 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 57.63 210634 1/10/2020 149714 HYDROCORP 5,365.00 CROSS CONNECTION CONTROL PROG 308848 0055559-IN 6131.63101/8/2020 Professional Services-General Water Customer Service 5,365.00 210635 1/10/2020 153746 ICIMS INC 4,776.00 ICIMS SUBSCRIPTION FEE 308849 224990 1001.63101/8/2020 Professional Services-General General/Admn-Human Resources 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 13Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210635 1/10/2020 153746 ICIMS INC Continued... 4,776.00 210636 1/10/2020 102585 ICMA 1,400.00 ICMA DUES, OSBERG 308850 140166 OSBERG-2020 0201.64791/8/2020 Dues and Subscriptions General & Admn-Admn 1,400.00 210637 1/10/2020 145490 INSIDE EDGE COMMERCIAL INTERIOR SERVICES 208.53 BUILDING SUPPLIES 308851 88783 6603.623312/31/2019 Building Repair Supplies Building Repair & Maint. 208.53 210638 1/10/2020 150756 J & R EQUIPMENT REPAIR INC 159.95 J&R EQUIP. REPAIR BIKE CLUTCH 308852 5013 6807.623212/31/2019 Small Equipment Repair Parts Fitness Center 159.95 210639 1/10/2020 144674 JACKSON & ASSOCIATES LLC 3,750.00 LABOR TO FIX ROOF LEAK 308853 7422-SV 6603.653512/31/2019 Other Contractual Services Building Repair & Maint. 331.18 MATERIAL TO FIX ROOF LEAK 308853 7422-SV 6603.623312/31/2019 Building Repair Supplies Building Repair & Maint. 1,350.00 CURBING REPAIR 308854 7416-SV 9336.653512/31/2019 Other Contractual Services Gen Facilities Renew & Replmt 5,431.18 210640 1/10/2020 104485 JANECKY PLUMBING SERVICE, INC. 419.46 PLUMBING REPAIR 308857 119177 6827.653512/31/2019 Other Contractual Services Building Maintenance 419.46 210641 1/10/2020 143491 JORGENSON, DARREN 29.29 13461 OVRPMNT 4266 AMBER DR 308855 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 29.29 210642 1/10/2020 155672 KNAPP, HEATHER 56.36 TEAM COMP REFUND FOR COSTUME 308856 112119 6611.622012/31/2019 Operating Supplies - General Learn To Skate 56.36 210643 1/10/2020 146762 KRAFT CONTRACTING & MECHANICAL LLC 2,215.20 NTP HVAC SERVICE 308858 17235 6146.642712/31/2019 Building Operations/Repair-Lab North Plant Building 2,215.20 210644 1/10/2020 100662 LAW ENFORCEMENT LABOR 4,154.00 JANUARY 2020 UNION DUES 308633 OFFICERS/SRGS 1/4/20 9592.20261/10/2020 Ded Pay - Pol Off Unio Benefit Accrual 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 14Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210644 1/10/2020 100662 LAW ENFORCEMENT LABOR Continued... 4,154.00 210645 1/10/2020 153698 LEADSONLINE LLC 4,728.00 POLICE SOFT MAINT PAY 2020 308859 252996 0301.65691/8/2020 Maintenance Contracts IT-Gen & Admn 4,728.00 210646 1/10/2020 100691 LEAGUE OF MINN CITIES 100.00 MCMA, WINTER CONFERENCE 308860 312947 0201.64771/8/2020 Local Meeting Expenses General & Admn-Admn 100.00 210647 1/10/2020 153794 LEXIPOL LLC 16,545.00 PD SOFTWARE MAINT 308861 32277 0301.65691/8/2020 Maintenance Contracts IT-Gen & Admn 16,545.00 210648 1/10/2020 118071 LIFE FITNESS 106.16 LIFE FITNESS SQUAT RACK GUARD 308862 6364802 6807.623212/31/2019 Small Equipment Repair Parts Fitness Center 106.16 210649 1/10/2020 146268 LIFE SUPPORT INNOVATIONS 1,000.00 CPR/AED/FIRST AID 308863 1772 6104.64761/8/2020 Conferences/Meetings/Training Safety 1,000.00 210650 1/10/2020 100490 LIFEWORKS 108.69 308864 166639 3106.653712/31/2019 Janitorial Service Structure Care & Maintenance 108.69 210651 1/10/2020 148166 LIFEWORKS U.S. INC. 1,671.42 1/1/20-3/31/20 308869 105293 1001.63701/8/2020 General Printing and Binding General/Admn-Human Resources 1,671.42 210652 1/10/2020 149504 MACQUEEN EMERGENCY GROUP 241.50 MACQUEEN-E10 AIRBAG 308865 W01929 1224.642512/31/2019 Mobile Equipment Repair Labor Engineer 215.72 MACQUEEN-E4 FRONT INTAKE 308866 P02857 1224.623112/31/2019 Mobile Equipment Repair Parts Engineer 457.22 210653 1/10/2020 100116 MACQUEEN EQUIP 5,686.01 VACTOR SERVICE AND REPAIRS 308867 W05579 6232.642512/31/2019 Mobile Equipment Repair Labor Equipment Maintenance/Repair 5,686.01 210654 1/10/2020 114678 MAGUIRE, MIKE 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 15Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210654 1/10/2020 114678 MAGUIRE, MIKE Continued... 59.31 DEC MILEAGE 308870 121919 0101.635312/31/2019 Personal Auto/Parking Legislative/Policy Development 59.31 210655 1/10/2020 139121 MARCO INC. 5,967.55 COPIERS/PRINTERS 308868 26102529 0301.656912/31/2019 Maintenance Contracts IT-Gen & Admn 655.69 COPIERS/PRINTERS 308868 26102529 6101.656912/31/2019 Maintenance Contracts Water -Administration 97.98 COPIERS/PRINTERS 308868 26102529 6501.656912/31/2019 Maintenance Contracts G/A - Water Quality 103.25 COPIERS/PRINTERS 308868 26102529 6601.656912/31/2019 Maintenance Contracts General/Administrative-Arena 712.22 COPIERS/PRINTERS 308868 26102529 6801.656912/31/2019 Maintenance Contracts General & Administrative 7,536.69 210656 1/10/2020 100118 MARKS TOWING 236.50 TOW-E1 TO CITY SHOP 308871 532223 1224.653812/31/2019 Towing Charges Engineer 236.50 210657 1/10/2020 147901 MASTER ELECTRIC CO INC 8,400.00 ARC FLASH STUDY 308872 SD28214 6439.631012/31/2019 Professional Services-General Lift Station Maintenanc/Repair 837.89 STORM LIFT STATION REPAIRS 308873 SD28212 6439.643212/31/2019 Utility System Repair-Labor Lift Station Maintenanc/Repair 24,200.00 NTP WELL ARC FLASH 308874 SD28213 6148.631012/31/2019 Professional Services-General North Well Field 24,200.00 STP ARC FLASH 308874 SD28213 6156.631012/31/2019 Professional Services-General South Well Field 57,637.89 210658 1/10/2020 100710 METRO COUNCIL ENVIRONMENTAL SVCS 496,257.12 WASTEWATER - JAN SERVICES 308875 0001104520 6201.65751/8/2020 MCES Disposal Charges San Sewer-Administration 496,257.12 210659 1/10/2020 100133 MIKES SHOE REPAIR 110.00 UNIFORM BOOTS-JUELSGAARD 308876 12182019 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 120.00 UNIFORM BOOTS - BAHRKE 308877 12172019 1221.622412/31/2019 Clothing/Personal Equipment Administration-Fire 230.00 210660 1/10/2020 123677 MILLER TREE SERVICE 5,775.00 CONTRACTOR TREE REMOVAL 308878 121919 2272.642912/31/2019 Street Repair-Labor Tree Trimming 5,775.00 210661 1/10/2020 145397 MN CENTER FOR FISCAL EXCELLENCE 175.00 2020 DUES 308879 2020 0501.64791/8/2020 Dues and Subscriptions General & Admn-Finance 175.00 210662 1/10/2020 100593 MN CHIEFS OF POLICE ASSN 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 16Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210662 1/10/2020 100593 MN CHIEFS OF POLICE ASSN Continued... 157.00 MN CHIEFS- FINERAN 308880 10114 1101.64791/8/2020 Dues and Subscriptions General/Admn-Police 157.00 210663 1/10/2020 100664 MN CHILD SUPPORT 661.05 PAYROLL ENDING 1/4/20 308636 GARNISHMENT 1/4/20 9592.20301/10/2020 Ded Pay - 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Insurance Benefit Accrual 736.00 210679 1/10/2020 104539 NEW HORIZONS COMPUTER LEARNING CENTER 2,500.00 2019 TRAINING 308900 INV-501993-S3M3 W5 0901.647612/31/2019 Conferences/Meetings/Training Gen & Admin-Communications 5,000.00 2019 TRAINING 308900 INV-501993-S3M3 W5 0301.647612/31/2019 Conferences/Meetings/Training IT-Gen & Admn 7,500.00 210680 1/10/2020 122435 OFFICE DEPOT (R) 107.83 CUPS COFFEE PEN ETC 308901 419693616001 9695.621012/31/2019 Office Supplies Dakota Co Drug Task Force 107.83 210681 1/10/2020 108599 OFFICE DEPOT, INC. 51.55 MISC OFFICE SUPPLIES 308902 417610722001 1221.621012/31/2019 Office Supplies Administration-Fire 38.56 MISC OFFICE SUPPLIES 308903 418531079001 1221.621012/31/2019 Office Supplies Administration-Fire 4.79-RETURN-MISC OFFICE 308904 418589809001 1221.621012/31/2019 Office Supplies Administration-Fire 68.46 OFFICE SUPPLIES 308905 420446119001 2401.621012/31/2019 Office Supplies Gen/Adm-Central Services 23.99 M DUEVEL PLANNER 308906 421049477001 0401.621012/31/2019 Office Supplies General & Admn-City Clerk 9.19 OFFICE SUPPLIES 308907 421049542001 0820.621012/31/2019 Office Supplies General/Admn-Housing 9.19 OFFICE SUPPLIES 308907 421049542001 2010.622012/31/2019 Operating Supplies - General General Engineering 9.18 OFFICE SUPPLIES 308907 421049542001 0720.621012/31/2019 Office Supplies General Admin-Planning & Zonin 205.33 210682 1/10/2020 109423 OFFICE TEAM 1,121.60 OFFICE TEMP HELP-CASEY 308908 54995079 6101.631012/31/2019 Professional Services-General Water -Administration 785.12 OFFICE TEMP HELP-CASEY 308909 55015972 6101.631012/31/2019 Professional Services-General Water -Administration 1,906.72 210683 1/10/2020 153708 OPEN TEXT INC 741.60 SOFTWARE MAINT 308910 9001573429 0301.65691/8/2020 Maintenance Contracts IT-Gen & Admn 741.60 210684 1/10/2020 138504 PAPCO INC. 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 19Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210684 1/10/2020 138504 PAPCO INC.Continued... 67.38 PARTS FOR SCRUBBER 308911 214645 6602.62301/8/2020 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 67.38 210685 1/10/2020 115253 PELLICCI ACE HARDWARE 6.95 MISC REPAIR SUPPLIES 308912 19354/E 1225.623412/31/2019 Field/Other Equipment Repair Fire / EMS Equipment 6.95 210686 1/10/2020 154928 PITNEY BOWES GLOBAL FINANCIAL SERVICES 556.62 POSTAGE 10/23/19 - 01/22/20 308913 3103632943 0401.656912/31/2019 Maintenance Contracts General & Admn-City Clerk 556.62 210687 1/10/2020 122946 PLUTA, LAWRENCE J. 98.98 UNIFORM JOE PLUTA 308914 120819 3170.21151/8/2020 Clothing Allowance General AdmIn-Parks 98.98 210688 1/10/2020 155658 POPP, BEVERLY 69.42 13461-OVRPMNT 4247 JASPER DR 308915 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 69.42 210689 1/10/2020 100361 R & R SPECIALTIES INC 53.40 PARTS FOR ZAMBONI 308916 0069455-IN 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 442.95 BOARD BRUSH PARTS FOR ZAM 308917 0069456-IN 6602.623012/31/2019 Repair/Maintenance Supplies-Ge Equipment Repair & Maint. 496.35 210690 1/10/2020 143557 RANDSTAD (R) 1,408.35 EVID TECH 12/22-12/28/19 308918 R26225204 9695.656112/31/2019 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 1,262.30 ADMIN ASSISST 12/22-12/28/19 308918 R26225204 9695.656112/31/2019 Temporary Help-Labor/Clerical Dakota Co Drug Task Force 2,670.65 210691 1/10/2020 110070 RDO EQUIPMENT CO. 222.93 POLE PRUNER 308919 P58296 3203.624012/31/2019 Small Tools Park Tree Management 222.93 210692 1/10/2020 101728 ROBOHM, RICHARD D. 97.30 CLOTHING ALLOW RICK ROBOHM 308920 123119 2201.21151/8/2020 Clothing Allowance Gen/Adm-Streets 97.30 210693 1/10/2020 139237 SAFARILAND LLC (R) 84.31 NIK COCAINE SWABS 308921 1010-257625 9695.622012/31/2019 Operating Supplies - General Dakota Co Drug Task Force 84.31 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 20Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210693 1/10/2020 139237 SAFARILAND LLC (R)Continued... 210694 1/10/2020 153568 SCOTT'S BEES AND HONEY 23.00 MARKET 1/4/20-SNAP/EBT 308922 010420 3061.6220 PR0031/8/2020 Operating Supplies - General Market Fest 10.00 MARKET 1/4/20-MARKETBUCKS 308922 010420 3061.6220 PR0041/8/2020 Operating Supplies - General Market Fest 33.00 210695 1/10/2020 102772 SECURITY CONTROL SYSTEMS, INC. 60.00 SECURITY MONITORING 308923 45132 6716.64271/8/2020 Building Operations/Repair-Lab General Administration 60.00 210696 1/10/2020 100187 SEH 3,379.52 CONSULTING SVCS 308924 379198 8341.671212/31/2019 Project - Engineering P 1341 Town Centre Dr/Denmark 3,052.15 CONSULTING SVCS 308924 379198 8282.671212/31/2019 Project - Engineering P1282 Cliff Lk Rd Intersection 6,431.67 210697 1/10/2020 140064 SENTRY SYSTEMS INC. 68.01 JAN 2020 ALARM MONITORING 308925 13333414 9695.14311/8/2020 Prepaid Expenses - Current Dakota Co Drug Task Force 68.01 210698 1/10/2020 146265 SESAC 498.67 SESAC-LICENSE FOR RECREATION 308926 81591-2020 3001.64801/8/2020 Licenses, Permits and Taxes General/Admn-Recreation 498.67 SESAC-LICENSE FOR ECC 308926 81591-2020 3001.64801/8/2020 Licenses, Permits and Taxes General/Admn-Recreation 249.33 SESAC-LICENSE FOR CIVIC ARENA 308926 81591-2020 6601.64801/8/2020 Licenses, Permits and Taxes General/Administrative-Arena 249.33 SESAC-LICENSE FOR CASCADE BAY 308926 81591-2020 6716.64801/8/2020 Licenses, Permits and Taxes General Administration 1,496.00 210699 1/10/2020 146625 SHRED-IT USA 38.95 SHREDDING SERVICES 308927 8128847454 0501.645712/31/2019 Machinery & Equipment-Rental General & Admn-Finance 38.94 SHREDDING SERVICES 308927 8128847454 3001.645712/31/2019 Machinery & Equipment-Rental General/Admn-Recreation 125.14 SHREDDING SERVICES 308928 8128867618 1101.631012/31/2019 Professional Services-General General/Admn-Police 68.16 SHREDDING SERVICES 308928 8128867618 2401.621012/31/2019 Office Supplies Gen/Adm-Central Services 86.47 SHREDDING SERVICES 308928 8128867618 6801.656912/31/2019 Maintenance Contracts General & Administrative 357.66 210700 1/10/2020 100193 SIGNATURE CONCEPTS 175.32 J. CLOWARD CLOTHING 308929 1015687 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 134.00 A. SCHNAIBLE CLOTHING 308929 1015687 3201.211512/31/2019 Clothing Allowance Administrative/General 112.64 A. TIMM CLOTHING 308929 1015687 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 28.00 M. DAHLEN CLOTHING 308929 1015687 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 290.00 S. MUELLER CLOTHING 308929 1015687 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 21Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210700 1/10/2020 100193 SIGNATURE CONCEPTS Continued... 27.00 D. MADOW CLOTHING 308929 1015687 6401.211512/31/2019 Clothing Allowance Storm Sewer-Administration 40.98 E. CASSIDY CLOTHING 308930 1015688 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 124.00 J. BROOKER CLOTHING 308930 1015688 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 27.00 M. DAHLEN CLOTHING 308930 1015688 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 142.35 J. BLATT CLOTHING 308930 1015688 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 162.28 D. HOLTZ CLOTHING 308930 1015688 6201.211512/31/2019 Clothing Allowance San Sewer-Administration 57.35 D. MADOW CLOTHING 308930 1015688 6401.211512/31/2019 Clothing Allowance Storm Sewer-Administration 64.00 A. DAHLE CLOTHING 308930 1015688 6201.211512/31/2019 Clothing Allowance San Sewer-Administration 40.00 P. WATRY CLOTHING 308931 1017947 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 45.00 P. WATRY CLOTHING 308932 1015686 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 139.00 E. HOVE CLOTHING 308932 1015686 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 1.25 WATRY SHIPPING 308932 1015686 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 2.67 HOVE SHIPPING 308932 1015686 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 2.67 CASSIDY SHIPPING 308932 1015686 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 BROOKER SHIPPING 308932 1015686 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 DHALEN SHIPPING 308932 1015686 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 BLATT SHIPPING 308932 1015686 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 CLOWARD SHIPPING 308932 1015686 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 SCHNAIBLE SHIPPING 308932 1015686 3201.211512/31/2019 Clothing Allowance Administrative/General 2.65 TIMM SHIPPING 308932 1015686 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 2.67 HOLTZ SHIPPING 308932 1015686 6201.211512/31/2019 Clothing Allowance San Sewer-Administration 2.67 MADOW SHIPPING 308932 1015686 6401.211512/31/2019 Clothing Allowance Storm Sewer-Administration 2.67 DAHLE SHIPPING 308932 1015686 6201.211512/31/2019 Clothing Allowance San Sewer-Administration 89.00 J. FLECK CLOTHING 308933 1014025 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 84.35 S. MUELLER CLOTHING 308933 1014025 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 140.00 R. ROBOHM CLOTHING 308933 1014025 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 FLECK SHIPPING 308933 1014025 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 2.67 ROBOHM SHIPPING 308933 1014025 2201.211512/31/2019 Clothing Allowance Gen/Adm-Streets 1.42 WATRY SHIPPING 308933 1014025 3170.211512/31/2019 Clothing Allowance General AdmIn-Parks 2.67 MUELLER SHIPPING 308933 1014025 2401.211512/31/2019 Clothing Allowance Gen/Adm-Central Services 1,962.30 210701 1/10/2020 144292 SITEIMPROVE INC. 5,498.88 SITEIMPROVE WEB COMPLI.MONITOR 308934 64942 0907.65691/8/2020 Maintenance Contracts Web Page 5,498.88 210702 1/10/2020 102392 SPARTAN PROMOTIONAL GROUP, INC. 900.00 308935 585635 3079.622012/31/2019 Operating Supplies - General Special Events 456.68 ART BLOCK YARD SIGNS 308935 585635 3079.622712/31/2019 Recreation Equipment/Supplies Special Events 439.70 ART BLOCK FEATHER FLAGS 308936 585636 3079.622712/31/2019 Recreation Equipment/Supplies Special Events 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 22Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210702 1/10/2020 102392 SPARTAN PROMOTIONAL GROUP, INC.Continued... 1,774.30 MARKET FEST TOTE BAGS 308937 585634 3061.635712/31/2019 Advertising/Publication Market Fest 1,551.82 VOLUNTEER CUPS 308938 585638 3001.647512/31/2019 Miscellaneous General/Admn-Recreation 5,122.50 210703 1/10/2020 155345 SPERDUTO, TIM 64.00 LICENSING 308939 122719 3170.648012/31/2019 Licenses, Permits and Taxes General AdmIn-Parks 64.00 210704 1/10/2020 114471 SPRINT 28.25 POLICE STREET POST 308940 204988812-145 1104.634912/31/2019 Teleprocessing Equipment Patrolling/Traffic 28.25 210705 1/10/2020 151418 ST PAUL UTILITIES INC. 6,337.00 STORZ UPGRADES 308941 6100 6144.663012/31/2019 Other Improvements Hydrant Maintenance/Repair 6,337.00 210706 1/10/2020 147338 STANDAL, PAUL 63.68 13461-OVRPMNT 4089 OAKBROOKE A 308942 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 63.68 210707 1/10/2020 121089 STEININGER INC., MAX 453,991.18 CONT 19-11 PMT 2 308943 113019 6542.6710 P134412/31/2019 Project - Contract Capital Proj-WQ dedictn-cr1127 453,991.18 210708 1/10/2020 151851 SYSCO-MINNESOTA INC 424.93 CONCESSION RESALE 308944 247828472 6609.685512/31/2019 Merchandise for Resale Concession Sales/Vending 582.24 CONCESSION RESALE 308945 247833521 6609.685512/31/2019 Merchandise for Resale Concession Sales/Vending 1,007.17 210709 1/10/2020 151217 TARGET SOLUTIONS LEARNING LLC 7,220.50 TARGET SOLUTIONS TRAINING 308946 TSINV0000003345 1 1221.62701/8/2020 Computer Software Administration-Fire 7,220.50 210710 1/10/2020 100107 THYSSENKRUPP ELEVATOR 133.33 ELEVATOR INSPECTION 308947 3004985940 6146.65351/8/2020 Other Contractual Services North Plant Building 133.33 MONTHLY DUES 308948 3004986445 6603.65691/8/2020 Maintenance Contracts Building Repair & Maint. 508.00 ELEVATOR REPAIR 308949 5001201078 3315.653512/31/2019 Other Contractual Services City Hall 129.10 ELEVATOR CONTRACT 308950 3004987762 3314.65691/8/2020 Maintenance Contracts Central Maintenance 133.33 ELEVATOR CONTRACT 308950 3004987762 3316.65691/8/2020 Maintenance Contracts Police 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 23Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210710 1/10/2020 100107 THYSSENKRUPP ELEVATOR Continued... 197.33 ELEVATOR CONTRACT 308950 3004987762 3315.65691/8/2020 Maintenance Contracts City Hall 266.66 ELEVATOR CONTRACT 308950 3004987762 9116.62231/8/2020 Building/Cleaning Supplies Cedar Grove Parking Garage 133.33 ELEVATOR CONTRACT 308951 3004988044 6827.65691/8/2020 Maintenance Contracts Building Maintenance 1,634.41 210711 1/10/2020 154515 TIGER TRAFFIC 1,500.00 DEVELOPMENT SIGNS-2019 BUDGET 308952 1223 0720.667012/31/2019 Other Equipment General Admin-Planning & Zonin 1,500.00 210712 1/10/2020 155603 TIME MUSIC AGENCY 3,650.00 DOWNPAYMENT FOOD TRUCK BAND 308953 080720 3079.63201/8/2020 Instructors Special Events 3,650.00 210713 1/10/2020 147243 TITLE SMART INC. 13.17 13461-OVRPMNT 2033 FLINT LANE 308954 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 13.17 210714 1/10/2020 100543 TOTAL CONTROL SYSTEMS INC 2,748.49 WELL 17 SERVICE 308955 9148 6148.643212/31/2019 Utility System Repair-Labor North Well Field 600.00 OAK POND AND NTP SERVICE 308956 9150 6439.643212/31/2019 Utility System Repair-Labor Lift Station Maintenanc/Repair 551.60 OAK POND AND NTP SERVICE 308956 9150 6147.643212/31/2019 Utility System Repair-Labor North Plant Production 1,090.48 NTP SERVICE ON MIXER 308957 9151 6147.643212/31/2019 Utility System Repair-Labor North Plant Production 440.10 MURPHY PARKWAY SERVICE 308958 9152 6239.643212/31/2019 Utility System Repair-Labor Lift Station Maintenanc/Repair 1,100.00 2 TECHS MULTIPLE SERVICE CALLS 308959 9149 6146.643212/31/2019 Utility System Repair-Labor North Plant Building 1,068.80 2 TECHS MULTIPLE SERVICE CALLS 308959 9149 6238.643212/31/2019 Utility System Repair-Labor Sewer Main Maintenance 19,641.60 SCADA FINAL HMI BILL 308960 9127 6147.663012/31/2019 Other Improvements North Plant Production 19,000.00 SCADA FINAL HMI BILL 308960 9127 6154.663012/31/2019 Other Improvements South Plant Building 46,241.07 210715 1/10/2020 155501 TUIONE, TODD 59.95 CLOTHING ALLOWANCE - TUIONE 308961 122619 6101.21151/8/2020 Clothing Allowance Water -Administration 59.95 210716 1/10/2020 100228 TWIN CITY GARAGE DOOR CO 400.00 GARAGE DOOR REPAIR 308962 Z121297 3314.653512/31/2019 Other Contractual Services Central Maintenance 241.25 GARAGE DOOR REPAIR 308963 Z121647 3316.653512/31/2019 Other Contractual Services Police 641.25 210717 1/10/2020 139243 URBAN LAND INSTITUTE 720.00 2020 308964 3100897 0720.64791/8/2020 Dues and Subscriptions General Admin-Planning & Zonin 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 24Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210717 1/10/2020 139243 URBAN LAND INSTITUTE Continued... 720.00 210718 1/10/2020 119217 VERIZON WIRELESS (R) 75.02 JAN 2020 CELL PHONE 308965 9845053268 9695.635512/31/2019 Cellular Telephone Service Dakota Co Drug Task Force 95.74 JAN 2020 CELL PHONE 308966 9844901351 9695.635512/31/2019 Cellular Telephone Service Dakota Co Drug Task Force 170.76 210719 1/10/2020 100912 VERIZON WIRELESS, BELLEVUE 35.01 AIRCARDS 308967 9844897431 0901.635512/31/2019 Cellular Telephone Service Gen & Admin-Communications 105.03 AIRCARDS 308967 9844897431 3057.622012/31/2019 Operating Supplies - General Preschool Programs 124.71 AIRCARDS 308967 9844897431 3101.635512/31/2019 Cellular Telephone Service Playground Maintenance 2,285.74 AIRCARDS 308967 9844897431 1104.634912/31/2019 Teleprocessing Equipment Patrolling/Traffic 35.01 AIRCARDS 308967 9844897431 1105.621212/31/2019 Office Small Equipment Investigation/Crime Prevention 625.16 AIRCARDS 308967 9844897431 1221.623012/31/2019 Repair/Maintenance Supplies-Ge Administration-Fire 35.01 AIRCARDS 308967 9844897431 1221.635512/31/2019 Cellular Telephone Service Administration-Fire 110.03 AIRCARDS 308967 9844897431 3201.635512/31/2019 Cellular Telephone Service Administrative/General 40.01 AIRCARDS 308967 9844897431 2401.635512/31/2019 Cellular Telephone Service Gen/Adm-Central Services 35.01 AIRCARDS 308967 9844897431 2010.635512/31/2019 Cellular Telephone Service General Engineering 250.07 AIRCARDS 308967 9844897431 0801.635512/31/2019 Cellular Telephone Service General & Admn-Protective Insp 285.08 AIRCARDS 308967 9844897431 2201.635512/31/2019 Cellular Telephone Service Gen/Adm-Streets 190.05 AIRCARDS 308967 9844897431 0301.635512/31/2019 Cellular Telephone Service IT-Gen & Admn 35.01 AIRCARDS 308967 9844897431 0201.635512/31/2019 Cellular Telephone Service General & Admn-Admn 35.01 AIRCARDS 308967 9844897431 3001.635512/31/2019 Cellular Telephone Service General/Admn-Recreation 35.01 AIRCARDS 308967 9844897431 0720.635512/31/2019 Cellular Telephone Service General Admin-Planning & Zonin 110.05 AIRCARDS 308967 9844897431 3170.635512/31/2019 Cellular Telephone Service General AdmIn-Parks 35.01 AIRCARDS 308967 9844897431 9701.635512/31/2019 Cellular Telephone Service PEG-eligible 35.01 AIRCARDS 308967 9844897431 6234.635512/31/2019 Cellular Telephone Service Utility Locates 35.01 AIRCARDS 308967 9844897431 6239.640812/31/2019 Electricity-Lift Stations Lift Station Maintenanc/Repair 25.02 AIRCARDS 308967 9844897431 6239.635212/31/2019 Telephone Circuits Lift Station Maintenanc/Repair 35.01 AIRCARDS 308967 9844897431 6136.635512/31/2019 Cellular Telephone Service GIS - Utilities 35.01 AIRCARDS 308967 9844897431 6147.635512/31/2019 Cellular Telephone Service North Plant Production 70.02 AIRCARDS 308967 9844897431 6101.635512/31/2019 Cellular Telephone Service Water -Administration 35.01 AIRCARDS 308967 9844897431 6716.635512/31/2019 Cellular Telephone Service General Administration 35.01 AIRCARDS 308967 9844897431 6801.635512/31/2019 Cellular Telephone Service General & Administrative 4,711.11 210720 1/10/2020 142296 WARD, JACOB 75.00 13461-OVRPMNT 3954 CINNABAR DR 308968 122419 9220.22501/8/2020 Escrow Deposits Public Utilities 75.00 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 25Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210721 1/10/2020 136451 WAUSAU TILE INC.Continued... 4,887.86 CONCRETE GARBAGE CANS 308969 589656 3103.62521/8/2020 Parks & Play Area Supplies Site Amenity Maintenance 4,887.86 210722 1/10/2020 102255 WCRA 13,464.75 2020 PREMIUM INSTALLMENT #1 308970 60530 9593.63851/8/2020 Insurance Workers' Compensation Self-In 13,464.75 210723 1/10/2020 100459 WEATHER WATCH INC 152.90 WEATHER WATCH-JAN 2020 308971 10914 2240.65351/8/2020 Other Contractual Services Street Plowing/Sanding 152.90 210724 1/10/2020 155669 WEBBER RECREATIONAL DESIGN INC 332,019.00 DESTALLPLAY PLAY SURFACING 308972 1012 2811.67601/8/2020 Play Equipment Woodhaven Park 332,019.00 210725 1/10/2020 113476 WISCONSIN SUPPORT COLLECTIONS TRUST FUND 363.81 PAYROLL ENDING 1/4/20 308641 GARNISHMENT 1/4/20 9592.20301/10/2020 Ded Pay - Garnishments Benefit Accrual 363.81 210726 1/10/2020 150356 WOLD ARCHITECTS AND ENGINEERS 2,170.11 WOLD, 96% CONSTR ADMIN 308973 64449 9353.672012/31/2019 Project - Architect POLICE & CITY HALL REMODEL 2,170.11 210727 1/10/2020 104542 WSB & ASSOCIATES, INC. 3,871.00 DESTALLPLAYDESIGNWSB 308974 R-015234-000-1 2811.675112/31/2019 Design & Engineering (External Woodhaven Park 3,871.00 210728 1/10/2020 101755 XCEL ENERGY 1,064.47 BURR OAKS LIFT STATION 308975 51-00110130794- 122319 6439.640812/31/2019 Electricity-Lift Stations Lift Station Maintenanc/Repair 1,064.47 210729 1/10/2020 101755 XCEL ENERGY 188.26 CEDAR GROVE BLVD STREET LITES 308976 51-0280165-0-12 2019 6301.640612/31/2019 Electricity-Street Lights Street Lighting 188.26 210730 1/10/2020 101755 XCEL ENERGY 162.36 ELEC CABINET-NICOLS RD 308977 51-0010197923-4 6301.640612/31/2019 Electricity-Street Lights Street Lighting 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 26Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 210730 1/10/2020 101755 XCEL ENERGY Continued... -122019 162.36 210731 1/10/2020 101755 XCEL ENERGY 2,574.55 CEDAR GROVE PARKING GARAGE 308978 51-0010548879-4 -122019 9116.640512/31/2019 Electricity Cedar Grove Parking Garage 2,574.55 210732 1/10/2020 101755 XCEL ENERGY 8.19 MONUMENTS LIGHTING 308979 51.0010165807-6 -122019 6301.640612/31/2019 Electricity-Street Lights Street Lighting 8.19 210733 1/10/2020 101755 XCEL ENERGY 158.24 CEDAR GROVE PKWY STREET LITES 308980 51-0010060024-7 -122019 6301.640612/31/2019 Electricity-Street Lights Street Lighting 158.24 210734 1/10/2020 101755 XCEL ENERGY 401.12 SIGNALS 308981 51-6563386-3-12 2319 6301.640712/31/2019 Electricity-Signal Lights Street Lighting 401.12 210735 1/10/2020 119221 XCEL ENERGY (R) 402.76 DEC 2019 ELECTRICITY 308982 51-4403417-1-12 2719 9695.640512/31/2019 Electricity Dakota Co Drug Task Force 402.76 20200001 1/10/2020 153976 PITNEY BOWES PRESORT SERVICES INC 4,500.00 RESERVE ACCOUNT REPLENISHMENT 308642 011020 9001.14201/10/2020 Inventory - Postage Machine General Fund 4,500.00 20200101 1/10/2020 100249 FIT 129,961.39 PAYROLL ENDING 1/4/2020 308653 011020 9880.20111/10/2020 Ded Payable - FIT Payroll 129,961.39 20200102 1/10/2020 100250 COMMISIONER OF REVENUE-PAYROLL 36,292.34 PAYROLL ENDING 1/4/2020 308654 011020 9880.20121/10/2020 Ded Payable - SIT Payroll 36,292.34 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 27Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20200103 1/10/2020 100252 FICA Continued... 34,814.06 PAYROLL ENDING 1/4/2020 308655 011020 9880.20141/10/2020 Ded Payable - FICA Payroll 34,814.06 20200104 1/10/2020 100253 MEDICARE 12,857.70 PAYROLL ENDING 1/4/2020 308656 011020 9880.20151/10/2020 Ded Payable - Medicare Payroll 12,857.70 20200105 1/10/2020 147368 MN DEPT OF REVENUE - TAX LEVY 640.27 PAYROLL ENDING 1/4/2020 308657 011020 9880.20301/10/2020 Ded Pay - Garnishments Payroll 640.27 20200308 1/10/2020 100693 EAGAN PAYROLL ACCT 631,900.87 PAYROLL ENDING 1/4/2020 308652 010920 9001.11151/10/2020 Claim on Cash General Fund 7,953.11 PAYROLL ENDING 1/4/2020 308652 010920 9197.11151/10/2020 Claim on Cash ETV 67,640.16 PAYROLL ENDING 1/4/2020 308652 010920 9220.11151/10/2020 Claim on Cash Public Utilities 17,227.24 PAYROLL ENDING 1/4/2020 308652 010920 9221.11151/10/2020 Claim on Cash Civic Arena 795.41 PAYROLL ENDING 1/4/2020 308652 010920 9222.11151/10/2020 Claim on Cash Cascade Bay 32,738.26 PAYROLL ENDING 1/4/2020 308652 010920 9223.11151/10/2020 Claim on Cash Central Park/Community Center 2,948.00 PAYROLL ENDING 1/4/2020 308652 010920 9225.11151/10/2020 Claim on Cash Fiber Infrastructure Fund 209,555.59 PAYROLL ENDING 1/4/2020 308652 010920 9592.11151/10/2020 Claim on Cash Benefit Accrual 47,671.76 PAYROLL ENDING 1/4/2020 308652 010920 9592.61441/10/2020 FICA Benefit Accrual 1,018,430.40 20202500 1/10/2020 115374 MN STATE RETIREMENT SYSTEM-HCSP 36,028.17 EMPLOYEE CONTRIBUTIONS 308643 011020 9592.20341/10/2020 Ded Payable-HCSP Benefit Accrual 36,028.17 20203200 1/10/2020 138969 MN STATE RETIREMENT SYSTEM-MNDCP 14,402.18 EMPLOYEE CONTRIBUTIONS 308644 011020 9592.20321/10/2020 Ded Pay - Great West Def Comp Benefit Accrual 14,402.18 20204200 1/10/2020 100892 ICMA RETIREMENT TRUST 43,788.57 EMP 308645 011020 9592.20311/10/2020 Ded Pay - ICMA Benefit Accrual 43,788.57 20205600 1/10/2020 147907 SELECT ACCOUNT 1,905.49 FLEX REIMBURSEMENT 308646 010220 9592.22151/10/2020 Flex Plan Withholding Payable Benefit Accrual 1,905.49 20205601 1/10/2020 147907 SELECT ACCOUNT 1/10/2020City of Eagan 8:12:09R55CKR2LOGIS102V 28Page -Council Check Register by GL Check Register w GL Date & Summary 1/10/20201/4/2020 -- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 20205601 1/10/2020 147907 SELECT ACCOUNT Continued... 14,998.37 FLEX REIMBURSEMENT 308647 010920 9592.22151/10/2020 Flex Plan Withholding Payable Benefit Accrual 14,998.37 20205800 1/10/2020 147907 SELECT ACCOUNT 106,500.00 DEPOSIT 1ST QTR 2020 VEBA 308648 010620 9592.61591/10/2020 VEBA Benefit Accrual 106,500.00 20208001 1/10/2020 100694 PUBLIC EMPLOYEE RETIREMENT 76.96 PAYROLL PERIOD 12/22/19-1/4/20 308649 434600-011020 9592.61461/10/2020 PERA - DCP Benefit Accrual 79,473.55 PAYROLL PERIOD 12/22/19-1/4/20 308649 434600-011020 9592.20131/10/2020 Ded Payable - PERA Benefit Accrual 44,080.60 PAYROLL PERIOD 12/22/19-1/4/20 308649 434600-011020 9592.61421/10/2020 PERA - Coordinated Benefit Accrual 61,790.09 PAYROLL PERIOD 12/22/19-1/4/20 308649 434600-011020 9592.61431/10/2020 PERA - Police Benefit Accrual 185,421.20 20208500 1/10/2020 151185 HEALTHPARTNERS INC 2,485.32 DENTAL CLAIMS REIMBURSEMENT 308650 010620 9594.61581/10/2020 Dental Insurance Dental Self-insurance 2,485.32 20209500 1/10/2020 153990 EAGAN PROFESSNAL FIREFIGHTERS LOCAL 5171 1,443.78 LOCAL 5171 EMPLOYEE UNION DUES 308651 011020 9592.20391/10/2020 Ded Payable - FF Union Dues Benefit Accrual 1,443.78 3,690,332.04 Grand Total Payment Instrument Totals Checks 3,690,332.04 Total Payments 3,690,332.04 1/10/2020City of Eagan 8:12:14R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 1/10/20201/4/2020 - Company Amount 1,016,201.2709001GENERAL FUND 44,338.3109111Tree mitigation 21,384.4309116CEDAR GROVE PARKING GARAGE 85,780.3509197ETV 1,168,874.3609220PUBLIC UTILITIES 26,412.8709221CIVIC ARENA 4,049.2609222CASCADE BAY 38,383.3309223CENTRAL PARK /COMMUNITY CENTER 3,006.0509225FIBER INFRASTRUCTURE FUND 335,890.0009328PARK SYS DEV AND R&R 1,969.1209335EQUIPMENT REVOLVING 7,755.0009336GENERAL FACILITIES RENEW & REP 2,170.1109353POLICE & CITY HALL REMODEL 6,431.6709372REVOLVING SAF-CONSTRUCTION 671,857.4009592BENEFIT ACCRUAL 34,176.1009593WORKERS' COMPENSATION SELF-INS 2,485.3209594Dental Self-insurance 4,601.3309695DAK CO DRUG TASK FORCE 214,565.7609880PAYROLL Report Totals 3,690,332.04 Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts:  The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved:  Amended caterer agreements for catering services at the Eagan Community Center with: o KRG, doing business as Green Mill Restaurant o Mintahoe Catering o Ansari Inc. o Kowalski’s, LLC o Davanni’s Pizza and Hot Hoagies, Inc.  A Vendor Agreement with Ultimate Events for table and chair rentals for the Farm to Table event  A Vendor Agreement with Magic Bounce for rental of an inflatable movie screen  Agreement with Dakota County for the provision of art classes at the Pleasant Hill Library Attachments: (0) The contracts are available from the City Clerk’s Office. Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA E. Authorize Final Payment Of Contract With AVI Systems Inc. For ETV Mobile Production Truck Action To Be Considered: Authorize the final payment on a contract with AVI Systems Inc. for purchasing equipment and integrating it into Eagan Television’s mobile production van. Facts: ➢On September 4, 2018 the Cities of Eagan and Burnsville (Cities) contracted with AVI Systems, Inc. (AVI) to acquire and install equipment in a mobile television production truck that will be shared between the two cities. ➢Total final cost of the contract with approved change orders is $700,798.25 . The Cities equally share the cost of the contract. ➢AVI has completed the work to the satisfaction of the Cities and has submitted its final invoice for $67,546.11 Attachments: (1) CE-1 AVI Invoice Eagan, City of 610 Opperman Drive Eagan, MN 55123 Tom Garrison Holly Burnsville, City of 100 Civic Center Parkway Finance Department Burnsville, MN 55337-3817 BILL TO:SITE: CONTACT:CONTACT: INVOICE NUMBER:88650533 October 29, 2019INVOICE DATE: November 28, 2019DUE DATE: PRODUCTS AND SERVICES SUMMARY THIS INVOICE Invoice Summary Mike McInteePO: Taxable Non-Taxable Tax Total EQUIPMENT $0.00 $5,120.75 $0.00 $5,120.75 INTEGRATION $0.00 $62,425.36 $0.00 $62,425.36 Grand Total Pay This$0.00 $0.00 $67,546.11 Original Contract Change Orders to Date Total Contract Value Total Contract Billed to Date (Less) Previous Amounts Billed Total Billed this Invoice Total Contract Billed with this Invoice (Less) Previously Paid/Credited Total Balance Due Past Due $640,067.17 $62,039.43 $702,106.60 $702,106.60 $634,560.49 $67,546.11 $0.00 $67,546.11 $67,546.11 $0.00 $67,546.11 MAKE ALL CHECKS PAYABLE TO: NW8393, PO BOX 1450 Minneapolis, MN 55485-8393 AVI Systems, Inc. Federal ID#: 45-0321251 THANK YOU FOR YOUR BUSINESS! This is a summary of the attached invoice. Please see detailed invoice included with this cover page. Eagan, City of 610 Opperman Drive Eagan, MN 55123 NET 30 Holly Burnsville, City of 100 Civic Center Parkway Finance Department Burnsville, MN 55337-3817 BILL TO:SITE: CONTACT: Renea Dalton Mike McIntee PART NUMBERQTY PART DESCRIPTION UNIT PRICE TOTAL PRICE CONTACT: P.O. NUMBERSALESPERSON CUST NO. TERMS 939344 - FINAL TRUCK QUOTE 14345 INVOICE NUMBER:88650533 October 29, 2019INVOICE DATE: November 28, 2019DUE DATE: PROJECT INVOICE Material S2051-1057-4.00 $29.55Carry handle flowtech ($118.20) GRAPHITE-4RU-1.00 Includes Coverage for Hardware Parts and Software Updates. Adds an additional year of coverage to protect your investment. $4,544.32Graphite System Warr/Mtce (adds One Year)$4,544.32 MVH502AH1.00 - $217.59502 Fluid video Head with flat base $217.59 NAUSB-W-B2.00 $6.38Neutrik USB A-B f-f panel mt. black $12.76 RS-332.00 - $232.14Rain Slicker | Shoulder Mount Camera | Black $464.28 Integration BR-ONSITEINTE On Site Integration $30,468.90 BR-ONSITEINTE On Site Integration $256.66 BR-SUBCONTRA Subcontract $1,733.33 BR-SUBCONTRA Subcontract $1,263.74 BR-SUBCONTRA Subcontract $216.67 BR-SUBCONTRA Subcontract $108.33 Page 1 of 2 Eagan, City of 610 Opperman Drive Eagan, MN 55123 NET 30 Holly Burnsville, City of 100 Civic Center Parkway Finance Department Burnsville, MN 55337-3817 BILL TO:SITE: CONTACT: Renea Dalton Mike McIntee PART NUMBERQTY PART DESCRIPTION UNIT PRICE TOTAL PRICE CONTACT: P.O. NUMBERSALESPERSON CUST NO. TERMS 939344 - FINAL TRUCK QUOTE 14345 INVOICE NUMBER:88650533 October 29, 2019INVOICE DATE: November 28, 2019DUE DATE: PROJECT INVOICE BR-TEST Testing and Acceptance $2,353.80 CE-ENGINEERIN Additional Engineering updating drawings, Project Management, Project Coordination $2,652.96 CE-ENGINEERIN Engineering and Drawings $350.00 CE-ENGINEERIN Engineering and Drawings $358.96 CE-ENGINEERIN Engineering and Drawings $350.00 CE-OTHER Mike Wallin onsite at Gerling $1,755.00 CE-PROGRAMMI Programming $350.00 CE-TEST Testing and Acceptance $6,434.00 CE-TRAINING Training $3,861.60 CE-TRAVEL Travel $2,091.20 CE-TRAVEL-EXP Travel Expense $875.00 MISC-MATERIAL Travel, Rental Car, Parking & Hotel $763.16 MISC-MATERIAL FLATWAVE AIR ANTENNA $225.00 MISC-RESTOCKF Restocking Fee & Shipping Charges $5,957.05 SUBTOTAL:$67,546.11 CONTACT US AT: CustomerService@avisystems.com SALES TAX:$0.00 TOTAL:$67,546.11 PAYMENT/CREDIT:$0.00 $67,546.11BALANCE DUE: $68,559.30DUE AFTER NOVEMBER 28, 2019: Page 2 of 2 MAKE ALL CHECKS PAYABLE TO: NW8393, PO BOX 1450 Minneapolis, MN 55485-8393 AVI Systems, Inc. Federal ID#: 45-0321251 SHIPPING AND HANDLING:$0.00 Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA: F. Approve A Memo Of Understanding Between The City Of Eagan And Rasmussen College. Action To Be Considered: Approve a Memo of Understanding between the City of Eagan and Rasmussen College. Facts: ➢ The Minnesota Legislature passed legislation requiring postsecondary institutions and local law enforcement agencies to enter into a Memorandum of Understanding (MOU) outlining responsibilities and information sharing about certain crimes. ➢ Information will be shared in accordance with state and federal privacy laws. ➢ The City is not legally required to provide information to the institution. ➢ The purpose for this MOU is to acknowledge shared interests between the City and the Institution while promoting a cooperative effort. ➢ It is not intended to make one entity responsible or liable for actions or omissions of any personnel. ➢ The City will consider sharing information in cases involving sexual assaults and domestic violence cases. ➢ The City will also assist the institution with the collection of crime stats annually, for reporting purposes. ➢ This agreement has been reviewed by our City Attorney. Attachment: (1) CF-1 Memo of Understanding MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is made and entered into effective January 1st, 2020, by and between the Rasmussen College – Eagan campus ("College") and the City of Eagan (“City"). The City and the College may, from time to time herein, be collectively referred to as ''the Parties." WHEREAS, the City and the College have a long history of cooperation regarding their shared mutual interests in a strong, safe, and vibrant community; WHEREAS, the City has a department, the Eagan Police Department (“PD”), that is the principal law enforcement agency in the City of Eagan, Minnesota, that exercises such authority and jurisdiction granted by the laws of the State of Minnesota; and WHEREAS, the Minnesota Legislature passed legislation, Minn. Stat. § 135A.15, 2015 Minn. Laws, Ch. 69, Art. 4, Sec. 2, addressing campus sexual assault that, among other things, requires postsecondary institutions and local law enforcement agencies to enter into a memorandum of understanding that delineates responsibilities and requires certain information sharing, in accordance with applicable state and federal privacy laws, about certain crimes. WHEREAS, the legislation also requires that local law enforcement agencies cooperate with postsecondary institutions by entering into and honoring the memoranda of understanding required by the legislation, Minn. Stat. §626.891, 2015 Minn. Laws, Ch. 69, Art. 4, Sec. 3. WHEREAS, the College has an administrator that serves as the Title IX Coordinator and is responsible for investigating complaints of discrimination and sexual harassment, which includes sexual assault, domestic violence, dating violence and stalking; WHEREAS, the City and the College agree that crime occurring on campus and in certain areas off campus is a serious problem that warrants the parties' continued cooperation, collaboration, and communication, to the extent allowable under law, and further agree to assist crime victims and ensure appropriate prosecution of responsible persons when a crime affecting a College student or employee occurs in the City; WHEREAS, in recognition of the College's obligations under federal law and acknowledgment that the City may, but is not legally required to, provide information to the College, the purpose of this MOU is to acknowledge shared interests between the City and the College and to promote and maintain a continued, harmonious working relationship and cooperative effort between the parties. It is not intended to make one entity responsible or liable for the actions or omissions of any personnel from the other entity, and any such liability or responsibility is expressly denied by the parties; and WHEREAS, the parties desire to further clarify how the parties may cooperate in the future in certain circumstances as more fully described herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties agree as follows: 1. Sexual Assault and other forms of Sexual Violence. As set forth herein, the parties agree to confer and cooperate, to the extent permitted by law, regarding incidents of sexual violence involving a College student-victim or student-suspect. For purposes of this MOU sexual violence means a continuum of conduct that includes sexual assault, sexual battery, dating and relationship violence, stalking, as well as aiding acts of sexual violence. Nothing in this MOU shall be construed as requiring PD to share information with the College if PD reasonably believes that doing so would jeopardize its criminal investigation. a. The College and PD will communicate regularly during their respective investigations, to the extent permitted by law. The parties recognize the need to balance the interests of the criminal process and the College's obligations under state and federal law. b. If necessary to prevent interference with its criminal investigation, PD will provide the College a report of sexual violence involving a College student-victim. PD will provide College with the victim's name and basic information about the incident upon the written consent of the victim(s). In some cases, the College may need to take immediate interim action to protect the victim(s) and keep the campus safe. However, upon PD's request, College will delay taking action to the extent reasonably possible to prevent interference with the criminal investigation. Upon such notice by PD, the College will limit information regarding the incident to only those administrative units with a need to know to protect the campus community. In such cases, PD will notify College when it has completed its initial investigation and notification to the parties by College will not interfere with the criminal investigation. c. When College receives a report of sexual violence, it will inform the victim of its coordination with PD and will make the victim aware of the victim's right to make a criminal report, if the victim desires. If the victim requests, the College will coordinate and assist the victim in contacting PD. d. The College will provide PD with copies of the College's Policies and Procedures regarding the College's administrative complaint process, protective measures, campus resources, and information provided to victims regarding preservation of evidence. PD agrees that its investigators will strive to provide this information to student-victims interviewed in cases involving sexual violence. e. Upon request, the parties will provide one another with information and records to the extent allowed or required by law and in accordance with applicable policy. 2. Domestic Violence and Stalking. The College agrees to provide PD information (e.g., office name and contact information) about campus resources for victims of domestic violence and/or stalking. PD agrees that its investigators will strive to provide this information to student-victims as appropriate. 3. Collection of Crime Statistics. The College is required by federal law to collect and publish statistics for reports of certain crimes, including crimes that occur on and around campus. As part of that obligation, the College must request crime statistics from PD annually. PD agrees to cooperate with the College and undertake reasonable efforts to respond to the College's request for crime statistics. 4. Emergency Notification and Crime Alerts. a. The parties acknowledge that the College is required by federal law to have an emergency notification process to alert the campus community about significant emergencies or dangerous situations that pose an immediate threat to the health or safety of students or employees occurring on campus. The College is also required by federal law to issue timely warnings to alert the campus community about crimes that pose a serious or continuing threat to safety when a crime is ongoing or may be repeated. b. If PD is aware of a significant emergency, dangerous situation, or ongoing crime that poses an immediate threat to the health and safety of the College's students, faculty or staff, PD may notify the College so that the College can determine whether an emergency notification or timely warning should be issued by the College. 5. Training. The parties agree to collaborate to provide education and training opportunities of interest to the parties. Specific education and training opportunities will be separately agreed to by the parties, and may include the following. a. The parties agree to share information about education and training opportunities that may be of interest to the other party and to share information from training sessions of mutual interest. b. The College agrees to provide training to PD personnel regarding the College's obligations under federal law, including Title IX, to respond to incidents of sexual violence involving members of the College community. This training may include information about College policies and procedures, the differences between the College's administrative process and the criminal process, College resources, and other information that would be of value to PD. c. PD agrees to provide training to College employees, including those with responsibility for investigating and responding to matters of sexual violence and those providing support services to parties involved in matters of sexual violence on agreed upon topics such as preservation of evidence. d. Upon mutual agreement by the representatives of the parties who are coordinating an education or training program, the parties may extend invitations to community partners to participate in the program. 6. Periodic Meetings. The parties agree to meet at agreed upon times, or as otherwise agreed to by the parties, to discuss matters relating to this MOU, including: a. Critically evaluate and discuss the effectiveness of the cooperation of the parties pursuant to this MOU and identify areas for improvement; b. Review and confirm the accuracy of the information contained on materials (such as the information sheet and victim resource card) handed out pursuant to this MOU; and c. Discuss any other matters of importance to the parties. 7. Term. This MOU is effective on January 1st, 2020 or upon the date the final required signature is obtained by College, whichever occurs later, and shall remain in effect until terminated by either party. The parties shall endeavor to examine this MOU periodically to ensure compatibility and effectiveness with any changes in laws, policies, or circumstances. 8. Termination. Either party to the MOU may terminate it upon 30 days' prior written notice without necessity of demonstrating cause; provided, however, that either party may terminate this MOU immediately upon written notice to the other party in the event that such action is necessary for significant health or safety issues or to comply with applicable law. 9. Modification. This MOU may be modified only in a writing signed by both parties. 10. Severability. If any provision of this MOU is held by a court of competent jurisdiction to be illegal or unenforceable, the remaining provisions of this MOU shall not be affected and shall be read as if the MOU did not contain the particular provision held to be invalid, unless to do so would contravene the present valid and legal intent of the parties. 11. Assignment. Neither party may assign nor transfer any rights or obligations under this MOU without the prior written consent of the other party. 12. Liability. Each party is responsible for its own acts and behavior and the results thereof. College's liability is governed by the Minnesota Tort Claims Act, Minn. Stat. §3.736, and other applicable law. 13. No Third Party Beneficiary. This MOU is not intended to benefit any third party, nor shall any person who is not now or in the future a party hereto be entitled to enforce any of the rights or obligations of a party under this MOU. 14. Government Data Practices Act. The Parties must comply with the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13, as it applies to this MOU. 15. Applicable Law. This MOU shall be governed and interpreted in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the undersigned hereto have executed this Memorandum of Understanding on the dates entered below. The City of Eagan, MN Name: Title: Date: Rasmussen College – Eagan campus Name: Erica O’Gorman Title: Campus Director Date: Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA: G. Adopt A Resolution Accepting A Donation From An Eagan Citizen To Support The Police K9s. Action To Be Considered: Adopt a resolution accepting a $1,000 cash donation from Patricia Judge in honor of her late husband Gregg and direct the funds to revenue account number 1102.2862 for accounting purposes. Facts: ➢ Patricia and her late husband, Gregg, are longtime Eagan Residents. ➢ On December 26, 2019, Ms. Judge donated $1,000 to be used for our canine program. ➢ By approving the resolution, the funds will be transferred into revenue account number 1102.2862 for accounting purposes. ➢ The City seeks approval to accept the donation. Attachments: (1) G-1 Resolution CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Patricia Judge WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Patricia Judge has presented the police department with a donation in the amount of $1,000 in memory of her husband Gregg Judge. The funds will be used to support the Police Department’s Canine Program. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks Patricia Judge for the gracious and generous donation in memory of her husband Gregg. ADOPTED this 21st day of January, 2020. CITY OF EAGAN CITY COUNCIL By: ____________________ It’s Mayor Attest: __________________ It’s Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA I. Legal Services Agreement Coal Tar Sealant Litigation Action To Be Considered: Approve a Legal Services Agreement with Zimmerman Reed, LLP, regarding litigation, subject to the approval of the City Administrator. Facts: ➢ On March 4, 2014, the City Council adopted an ordinance banning the use of coal tar sealant product within the city in support of Minnesota Statute 116.202. Said statute prohibited the use or sale of surface applied sealing product containing coal tar, coal tar pitch, or coal tar pitch volatiles. Coal tar contains Polycyclic Aromatic Hydrocarbons (PAHs). Cancer is a primary human health risk of exposure to PAHs. Exposure to PAHs has also been linked with cardiovascular disease and poor fetal development. ➢ As part of the City’s obligation under the Municipal Separate Storm Sewer System (MS4) permit, as well as for flo od protection purposes in some cases, sediment has routinely been removed on an annual basis from storm water ponds throughout the city. In a number of the ponds, sediment removed has tested positive for PAHs, which requires the excavated material to be deposited at special regulated dump sites at additional costs. To date, the City has covered 100% of the additional cost, in excess of $150,000. Additional costs will continue to be borne by the city on future similar projects. ➢ On June 19, 2018, the Council approved a Legal Services Agreement with Weitz & Luxenberg, P.C., Super Law Group, LLC, and Gray, Plant, Mooty, Mooty & Bennett, P.A. regarding litigation. ➢ As the legal effort regarding this matter has continued, the utilization of local legal services has been recommended. An agreement for utilization of local legal counsel to represent the City in the Coal Tar Sealant Litigation has been prepared. ➢ The Public Works Department and City Attorney’s office have reviewed the legal services agreement with Zimmerman Reed, LLP. The agreement has been found to be in order for favorable Council action. Attachments (0) Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA J. Water Efficiency Grant Agreement Action To Be Considered: Approve a Water Efficiency Grant Agreement with the Metropolitan Council to provide funding for the City’s water conservation rebate program and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The Metropolitan Council has grant funds available to local government units and organizations to encourage implementation of water demand reduction measures in municipalities in the seven-county metropolitan area. ➢ On September 17, 2019, the City Council approved a Water Conservation Plan and authorized staff to proceed with the implementation of a water conservation rebate program. ➢ In 2016, Eagan implemented a clothes washer rebate program, subsidized through a Met Council grant program, that was successful at reducing water use. ➢ The water conservation plan suggests the use of rebates for the purchase and installation of a variety of equipment and devices that reduce the amount of treated drinking water that might otherwise be used. An assortment of rebate options will provide customers with choices of how they would like to conserve. ➢ The conservation plan’s schedule would initiate the rebate program in early 2020. It is anticipated that the Utilities Fund has adequate revenue to finance any rebates until the adoption and implementation of new utility rate recommendations from an updated utility rate study estimated to be completed later this year. It’s suggested that $40,000 be made available for the rebate program annually. ➢ The agreement provides for $30,300.00 to be eligible for use to provide rebates as part of the program. The grant funds will ensure that rebates will be provided to the level anticipated in the water conservation plan. ➢ The Agreement was prepared by the Metropolitan Council and has been reviewed by the City Attorney’s office and Public Works staff and found to be in order for favorable Council action. The agreement is available at the Utilities Administration offices for review. Attachments (0) Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA K. Contract 19-10, 2019 Well Rehabilitation Improvements Action To Be Considered: Approve the final payment for Contract 19-10 (2019 Well Rehabilitation Improvements) in the amount of $34,178.75 to Keys Well Drilling, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 19-10, Project 1352, provided for the refurbishing of three of the City’s twenty-two deep water-wells. ➢ On February 5, 2019, the City Council awarded the contract to Keys Well Drilling, Inc. for the base bid of $194,315.00. ➢ With the approval of the final payment, the total amount paid is 31.6% less than the original contract; the significantly less amount paid is due to less well equipment wear than anticipated. ➢ These improvements have been completed, inspected by representatives of the Public Works Department (Utilities/ Engineering Divisions), and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (1) CK-1 Payment Summary 2019 Well Rehabilitiations City Project 1352 City Contract 19-10 Original Contract Amount 194,315.00$ Change Orders -$ Revised Contract Amount 194,315.00$ Value Completed to Date 132,840.00$ Amount Previously Paid 98,661.25$ Final Payment 34,178.75$ Pay request #3 Amount in excess of Revised Contract (61,475.00)$ Percent over revised Contract -31.6% * Explain if greater than 5% Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA L. Approve Extension of Central Park Commons Preliminary Planned Development – CSM Corporation Actions To Be Considered: To approve an extension of the term of the Preliminary Planned Development for Central Park Commons, located northwest of Yankee Doodle and Pilot Knob Roads, south and east of Central Parkway. Required Vote For Approval:  Majority of Councilmembers present Facts:  The Preliminary Planned Development was approved in 2015 with a term of five years. The 5‐year term expires February 2, 2020.  CSM Corporation is requesting an extension of the Preliminary Planned Development for the same 5‐year term as the original approval.  No other changes are proposed at this time.  Most of the 40‐acre development has been built. Approximately eight acres in the northeast corner of the development site remains vacant. That area is approved for 4 restaurant buildings, one of which (Olive Garden) is anticipated to be constructed later this year.  If approved, the new expiration date for the Preliminary Planned Development Agreement will be February 2, 2025. Issues: None Attachments: (2) CL‐1 Location Map CL‐2 Extension Request Letter FA R N U M TOWNCENTREDRIVEMARICE DR QUARRYCT.POPPLER LANEB O A R D W A L KSTATE TRUNK HWY. NO. 13LOON LANEDONALD CO U RTTOWN CENTRE DRCT CRESTRIDGE DRMARICECTLETENDRE ST EAGA N D ALEPLACEINTERSTATE HWY. NO. 35EWIDGEONWAYTOWERVIEW ROAD TOWERVIEW ROAD NORTHJURDYCT LEMIEUX CIR DRIVE NORWEST ST.CHARLESPLACEC E N T R A L P AR KW AYALDENPONDLANELANEKRESTWOOD LNCOACHMANROADSHERMAN COURTSURREYHEI GHTSD R IV E JURDY ROA D VIOLET LANE PARK P L PINERIDGEDRIVEC.S.A.H. NO. 31 (PILOT KNOB ROAD)ASHBURY ROAD HUNT DRIVE COACHMANROADDUCKWOOD DR COACH M A NROADDENMARK AVEPACIFICAVE FEDERAL DRIVEHIGH -S I T E DRIVE BOARDWALKCOUNTY ROAD NO. 28 (YANKEE DOODLE ROAD)WOODLARK LANEMERGANSER CTQUARRY S JU R D Y CT FOUR OAKS RD C.S.A.H. NO. 31 (PILOT KNOB ROAD)DUCKWOOD DRFEDERAL DRIVEM CCARTHYROADCOACH M A NROADQUARRY RD COUNTY ROAD NO.28 (YANKEE DOODLE ROAD) RED CEDAR ROAD COACHMANROADDENMARK AVEW A S HINGTONDRIVESHIELDSDR.J URDYROADDENMARK AVECROSSROADCT.CHERRYWOOD CT81ST ST W CENTURY POINT MCCART H Y R D BALTICAVEPilotKnobPark CentralParkPark MoonshinePark Quarry Park Park Location Map 0 1,000500Feet ´ §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yanke e Doodle Rd Lone Oak Rd Map Area Extent Project Name: Central Park CommonsRequest: Extension of Preliminary PD Subject Site CSM PROPERTIES December 12, 2019 City of Eagan �c�IV�D Attn: Pam L)Udzlak, Planner DEC 3830 Pilot Knob Rd Eagan, MN 55122 RE: Extension of Preliminary Planned Development Agreement for Central Park Commons Dear Pam, Pursuant to the Preliminary Planned Development Agreement (the "Agreement") by and between the City of Eagan (the "City"), and CSM Central Park Commons, L.L.C., a Delaware limited liability company, as Developer ("CSM"), dated February 3, 2015, the Agreement is set to expire on February 2, 2020. As you are aware, CSM has completed something over 90% of the entirety of the proposed development area within Central Park Commons. We have only the outlot parcels fronting along Pilot Knob Road at the northeast portion of the site remaining available for further development. We recently completed a transaction with a financial/bank institution on a portion of the outlot parcels — and they are in the process of preparing to open for business. We also have a pending application with the City which would allow us to accommodate a new Olive Garden sit-down restaurant. Following Olive Garden, we will still have something in the range of 5 to 7 acres of outlot parcels remaining available for future buildings and future occupants. As such, we would like to request from the City a five (5) year extension of the Agreement — with a new expiration of February 2, 2025. We have enclosed a check in the amount of $75,00 as an extension and processing fee. Please let me know if you need anything further to aid in your review and processing of this request. Thank you for your assistance. Sincerely, ustin Wing cc: John Johannson, Colliers International Joel L. Rietz, General Counsel, CSM Kelly Ramstad, Sr. Commercial Property Manager, CSM Mark Kronbeck, Alliant 500 Washington Avenue South, Suite 3000 Minneapolis, Minnesota 554�5 Telephone: (612) 3957000 Fax: (612) 395.7001 www.csmcoi,p.net Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA M. Approve amendment to Eagan City Code Section 9.10 regarding on-street commercial vehicle and trailer parking. Action To Be Considered: Approve amendment to Eagan City Code Section 9.10 regarding on-street commercial vehicle and trailer parking. Facts:  The City has received complaints regarding commercial vehicle parking and storage on non-residential City streets.  On August 20, 2019, the City Council directed staff to prepare an ordinance amendment to City Code Chapter 9 regarding on-street commercial vehicle parking.  At the December 10, 2019 Special City Council Meeting, the City Council reviewed a draft ordinance amendment and asked that it be placed on a regular meeting agenda for consideration of approval. Summary of City Code Section 9.10:  A definition of commercial vehicle consistent with State Statutes has been inserted to clarify application and simplify enforcement.  Commercial vehicle parking in residential areas is allowed only for loading and unloading for a period not to exceed 24 hours to accommodate moving trucks and vans. This restriction is in the existing ordinance and does not represent a changed condition.  Commercial vehicle parking is allowed on public streets in or adjacent to commercial, industrial, or institutional districts only for up to 20 minutes for the purpose of loading and unloading. This restriction is in the existing ordinance and does not represent a changed condition.  On-street commercial vehicle parking in commercial areas between 10:00 p.m. and 5:00 a.m. is prohibited.  The potential ordinance amendment would apply city-wide; however, streets would need to be posted for citations to be enforceable. The ordinance allows the City to post “no commercial vehicle parking” signs and begin enforcement in response to identified on-street parking problems and complaints. Attachments: (1) CM-1 Draft Ordinance Amendment to City Code Section 9.10 ORDINANCE NO. ____ 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER NINE ENTITLED “PARKING REGULATIONS” BY AMENDING SECTION 9.10 REGARDING COMMERCIAL VEHICLE PARKING REGULATIONS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 9.99. The City Council of the City of Eagan does ordain: Section 1. Chapter 9 of the Eagan City Code is hereby amended by revising Section 9.10 to read as follows: Sec. 9.10. - Truck, trailer and cCommercial vehicle and trailer parking. Subd. 1. It is unlawful to park a detached semitrailer upon any street, city-owned parking lot, or other public property, except streets as specifically designated or permitted by the council by resolution and signposted. Subd. 2. It is unlawful to park a semitrailer, truck tractor, or a combination thereof commercial vehicle within an area zoned as a residential district, except for the purpose of loading or unloading the same for a period not to exceed 24 hours. Subd. 3. It is unlawful to park a truck commercial vehicle of more than 9,000 pounds gross vehicle weight upon on any street abutting or located within any commercial, industrial or institutional in the business district. which has been duly signposted prohibiting the same, but parking of such vehicle except for a period of not more than 20 minutes shall be permitted in such space for the purpose of necessary access to the abutting property while actively loading or unloading when such access to or parking on the property cannot reasonably be secured from an alley or from an adjacent street where truck parking is not so restricted. In no case shall a commercial vehicle park on any street abutting or located within any commercial, industrial or institutional in the business district between the hours of 10:00 p.m. and 5:00 a.m. Subd. 4. It is unlawful to park a truck or other vehicle using or equipped with a trailer or extended body or other extension or projection beyond the original length of such vehicle or any passenger bus diagonally along any street except for a time sufficient to load or unload, and in such case only parallel parking shall be permitted. Provided, however, that a truck may stand backed up to the curb if the weight or bulk of the load makes parallel parking impracticable, but then only for a period of time sufficient to load or unload. Subd. 5. Parking of commercial vehicles is permitted in duly designated and signposted loading zones and in alleys, for a period of up to 20 minutes, provided that such alley parking does not prevent the flow of traffic therein, all of which shall be for the purpose of access to abutting or adjacent property while actively loading or unloading. Subd. 6. It is unlawful to park any detached trailer upon any street for a continuous period of more than 24 hours. 2 Subd. 7. It is unlawful to park any vehicle in excess of 9,000 pounds gross vehicle weight upon any residential street for a continuous period of more than six hours. Subd. 8. For purposes of this Section, “commercial vehicle” shall have the meaning as the term is defined in Minnesota Statutes, Section 169.011. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 9.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA CN. Approve a resolution to accept a donation from the Margaret Fletcher Action To Be Considered: To approve a resolution to accept a donation from the Margaret Fletcher Facts:  State Statute requires the Mayor and City Council to accept donations to the City via a resolution.  The City has received the following donation: o $150 from the Margaret Fletcher for a memorial bench plaque Attachments: (1) CN‐1 Resolution RESOLUTION NO. _______ CITY OF EAGAN Accept a Donation from Margaret Fletcher WHERAS, the City of Eagan is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefits of its citizens, and is specifically authorized to accept gifts; and WHEREAS, the following entity has offered to contribute the following donation set forth below to the City: Name of Donor Donation Margaret Fletcher $150 for a memorial bench plaque WHEREAS, the donation has been contributed to the City for the benefit of its citizens, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby accepts the donation described above. CITY OF EAGAN CITY COUNCIL By: _________________________ Its Mayor Attest: _______________________ Its Clerk Motion by: Seconded by: Those in favor: Those against: Date: January 21, 2020 CERTIFICATION I, Christina M .Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21st day of January, 2020. ____________________________ City Clerk Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA O. Approve a Temporary On‐Sale Liquor License and waive the license fee for Trinity School at River Ridge on February 1, 2020 at 601 River Ridge Parkway. Action To Be Considered: To approve a temporary on‐sale liquor license and waive the license fee for Trinity School at River Ridge on February 1, 2020 at 601 River Ridge Parkway. Facts:  Trinity School at River Ridge has requested a temporary on‐sale liquor license be issued to it for its Winter Classic Event. The event will be held within the school.  Trinity School at River Ridge has requested that the $150.00 license fee be waived.  The organization has met the requirements for a temporary on‐sale liquor license and has submitted the required documentation. The application has been reviewed by staff and the Police Department and has been found in order for approval.  Following Council approval, the application will be forwarded to the Department of Public Safety – Alcohol and Gambling Enforcement Division for final approval. Attachments: (0) Agenda Information Memo January 21, 2020 Eagan City Council Meeting CONSENT AGENDA P. Approve a Resolution to Accept a Grant from Minnesota State Arts Board in the Amount of $20,000 for Community Arts Education Support Action To Be Considered: To approve a resolution to accept a grant from Minnesota State Arts Board in the amount of $20,000 for Community Arts Education Support in FY2020. Facts: ➢The application was approved by City Council on July 2, 2019. ➢The Community Arts Education Support grant program provides operating support to build and strengthen the capacity of exceptional arts education organizations, or of arts education programs of public or nonprofit organizations that have a sustained commitment to providing ongoing, rigorous arts education opportunities in community settings. The program offers funds to support the programming and operating goals of community arts education organizations and programs, so that they may maintain and grow ongoing services, staffing, and support functions. ➢The grant provides 2-year funding, based on qualifying expenses averaged over FY16 and FY17. For Eagan Art House expenses during these years, the grant would be $20,000 each year for 2 years, beginning in 2020. ➢Eagan Art House received this grant in 2018/2019 for the development of outreach programs. ➢This grant is included in the proposed 2020/2021 budget and will fund continuing and expansion of Eagan Art House outreach programs. There is no cash match requirement. Attachments: (1) CP-1 Resolution CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A GRANT FROM THE MINNESOTA STATE ARTS BOARD FOR $20,000 IN COMMUNITY ARTS EDUCATION SUPPORT WHEREAS, Eagan Parks and Recreation applied for a grant from the Minnesota State Arts Board for Community Art Education Support; and WHEREAS, at their July 2, 2019 meeting the City Council approved the submission of an application for a Community Art Education Support grant, and WHEREAS, the City of Eagan was notified that they were awarded a grant of $20,000 each year for two year and, which there is no cash match, and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the Community Arts Education Support Grant from the Minnesota State Art Board. CITY OF EAGAN CITY COUNCIL By: __________________________ Mayor Attest: _______________________ City Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21st day of January, 2020. ______________________________________ City Clerk Agenda Information Memo January 21, 2020, Eagan City Council Meeting CONSENT AGENDA Q. Approve Temporary On‐Sale Liquor Licenses and waive the license fees for Art Works Eagan on January 31 and February 1, 2020; April 25, 2020, September 19, 2020 and November 8, 2020 at 3795 Pilot Knob Road Action To Be Considered: To approve Temporary On‐Sale Liquor Licenses and waive the license fees for Art Works Eagan on January 31 and February 1, 2020; April 25, 2020, September 19, 2020 and November 8, 2020 at 3795 Pilot Knob Road. Facts:  Art Works Eagan has requested temporary on‐sale liquor licenses be issued to them for the following events:  January 31 and February 1, 2020 – Comedy Night event with the Eagan Kick‐Start Rotary  April 25, 2020 – Art Works’ Annual Fundraiser  September 19, 2020 – Eagan Art Block event  November 8, 2020 – Art Exhibit Opening and Salon Performance Series event  The events will be held within the Art Works Eagan building, located at 3795 Pilot Knob Road.  Art Works Eagan has requested that the $150.00 fee per license be waived ($600 total).  The application forms have been submitted and deemed in order by staff. Following Council approval, the applications will be forwarded to the Department of Public Safety – Alcohol and Gambling Enforcement Division for final approval. Attachments: (0) Agenda Information Memo January 21, 2019 Eagan City Council Meeting PUBLIC HEARING A. Project 1372, Vienna Woods Street Improvements Action To Be Considered: Close the public hearing and approve Project 1372 (Vienna Woods - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 4, 2019, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the Vienna Woods neighborhood, residential streets in southwest Eagan located south of Cliff Road and north of I-35E. ➢ A structural mill and overlay of these streets are programmed for 2020 in the City of Eagan’s 5-Year CIP (2020-2024). ➢ On December 17, 2019, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 21, 2020. ➢ An informational neighborhood meeting was held on January 13, 2020 for the adjacent property owners to discuss the proposed improvements. Of the 172 properties to be assessed under this improvement, 1 resident representing 1 property attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHA-1 Feasibility Report PHA-2 Neighborhood Meeting Minutes Report for Vienna Woods Neighborhood Street Revitalization City Project No. 1372 January 21, 2020 r + \ 1 1 1 1 1 \ \ I IEAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 21, 2020 Re: Vienna Woods Street Revitalization City Project No.: 1372 Attached is the feasibility report for the Vienna Woods Street Revitalization, City Project No. 1372. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: De rtment of Public Works Reviewed By: Financ VY partment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 Date: /Z/ Date: 1 /7 V TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History..................................................................................................... 2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Perm its......................................................................................................5 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................8 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Vienna Woods Project # 1372 Street Area 30,436 Sq. Yds. Street Length 9,067 Feet Scope o Sanitary/Storm sewer Constructed 1980 Kings Road Residential Lots/Units 1986 (Kings Rd & Vienna Ln) Overlayed 2000 { Oak Way Neighborhood Park Commercial/Industrial Pin Oak Drive Crack Sealed - Streets Included Viburnum Trail Vienna Lane Seal Coated 2006, 2013 E % of Section 31 South of Cliff Road Absolute Location Township 27, Range 23 Relative Location North of 1-35E Project Details • Roadway resurfacing (Full width mill & 1-1/2" overlay) • Replacement of damaged curb & gutter PCI Rating 52/100 Recommended Improvement Resurface Curb Removal 11% • Adjustment/Replacement of: Scope o Sanitary/Storm sewer o Utility castings Residential Lots/Units 165 lots (170 o Watergate valves units) o Street signage • Utility Improvements I Neighborhood Park Commercial/Industrial 1 1 Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 407,800 $ 190,120 $ 217,680 Repair Existing Concrete Curb & Gutter $ 158,900 - $ 158,900 j Utility Improvements $ 45,600 - $ 45,600 Total $ 612,300 1 $ 190,120 (31%) 1 $ 422,180 (69%) Vienna Woods 1 January 7, 2020 Neighborhood Street Revitalization Vienna Woods Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 9,067 feet of residential streets in Vienna Woods neighborhood in southwest Eagan has been identified for 2020 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1980 and 1986 and were overlayed in 2000. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2006 and 2013. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Vienna Woods 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width edge mill & overlay) for approximately 9,067 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the E %, Section 31, lying South of Cliff Road, North of 1-35E, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2019 PCI rankings for the street segments have a weighted average pavement condition rating of 52, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2020 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Vienna Woods Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled across its entire width to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of storm sewer structures that require replacement due to deterioration. These utility improvements will be financed through the Combined Utility Fund. Vienna Woods 4 Signage - Traffic and street identification signage within the project limits have U�m reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the !�-- MnMUTCD will be replaced to improve safety and nighttime visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Vienna Woods 5 Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five -Year Capital Improvement Plan (2020 — 2024) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Vienna Woods • Mill & Overlay........................................................................ $ 407,800 • Repair Existing Concrete Curb & Gutter ................................ $ 158,900 • Utility Improvements............................................................. 45,600 Total........................................................................... $ 612,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Vienna Woods 6 Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay — Neighborhood Parks 50% 50% Mill & Overlay—Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Vienna Woods 6 Residential Lots — All residential lots and twin home units (170 total) as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,060/ lot/unit and is calculated as follows: Mill & Overlay - Residential Properties 0 16,005' Residential Frontage / 18,134' Total Frontage = 88.2% o $407,800 (Mill & Overlay Costs) x 50% x 88.2% _ $179,840 (Total R-1 Assessment) o $179,840 / 170 lots = $1,057.88, rounded to $1,060 / R-1 lot/unit Neighborhood Park Parcels - All neighborhood park parcels (1 park parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $11.25 / Neigh. Park F.F. and is calculated as follows: • Total Front Feet (F.F.) = 18,134 F.F. • Neighborhood Park street frontage = 450 F.F., 32' f -f width Mill & Overlay — Neighborhood Park Properties o $407,800 (Mill & Overlay Costs) / 18,134' Total Frontage = $22.50 o $22.50 x 50% (assessment rate) _ $11.25 / Neigh. Park F.F. o Total assessment: $11.25 F.F. x 450 F.F. _ $5,062.50, rounded to $5,060. Commercial/Industrial Parcels - All Commercial/Industrial parcels (1 parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for local residential streets. The estimated cost per front -foot, based on the City's Assessment Policy, is $22.50 / C/I F.F. and is calculated as follows: Total Front Feet (F.F.) = 18,134 F.F. Commercial/Industrial street frontage = 216 F.F., 32' f -f width Mill & Overlay — C/I Properties o $407,800 (Mill & Overlay Costs) / 18,134' Total Frontage= $22.50 o $22.50 x 100% (assessment rate) _ $22.50 / C/I F.F. o Total assessment: $22.50 F.F. x 216 F.F. _ $4,860. Vienna Woods 7 The remaining frontage within the project area (1,463' or 8.1%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. if the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners, and 10 years for Commercial/Industrial properties. In 2019, the interest rate was set at 4%. The 2020 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,060, and a $4,860 C/I assessment, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,060 R-1 Assessment Principal/ Year Interest /Year Cost /Year i 1st Year $212 $49 $261 5th Year 12 E $8 $220 $2 $4,860 C/I Assessment — Principal / Year Interest/Year Cost /Year 1St Year $486 $227 $713 loth Year $486 $19 $505 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 407,800 $ 190,120 $ 217,680 Repair Existing Curb & Gutter $ 158,900 - $ 158,900 Utility Improvements $ 45,600 - $ 45,600 Totals $ 612,300 $ 190,120 (31%) $ 422,180 (69%) The Major Street Fund will finance the estimated street related project deficit of $376,580. The Combined Utility Fund will finance the estimated $45,600 utility improvements. Vienna Woods 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.............................................................................. December 17, 2019 Informational Meeting...............................................................................January 13, 2020 PublicHearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 AwardContract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 Project Completion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement ........................................... May 15, 2021 Vienna Woods 9 Appendix A Preliminary Cost Estimate City Project 1372 Vienna Woods Item No. Item Unit i Unit Price st Qty 15,536.50 Estimated Cost Part I - Bituminous Street Overlay $ 326,266.50 2021.501 Mobilization LS $ 8,000,00 1 $ 8,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 300 $ 1,800.00 2232.501 Mill Bituminous Pavement - Full Width (1-1/4" Depth) SY $ 2.00 31816 $ 63,632.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.50 2068 $ 7,238.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 62.00 2950 $ 182,900.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 75 $ 8,625.00 2504.602 Adjust Gate Valve Box EA $ 250.00 7 $ 1,750.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 37 $ 29,600.00 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace LS $ 3,185.00 1 $ 3,185.00 Subtotal Concrete Curb and Gutter, 8618 LF $ 34.00 20 $ 310,730.00 5% Contingency $ 15,536.50 Subtotal $ 326,266.50 25% Indirect Costs $ 81,566.63 Part 1- Bituminous Street Overlay $ 407,833.13 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 2095 $ 20,950.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 15.00 13 $ 195.00 2105.501 Common Excavation CY $ 45.00 10 $ 450.00 2211.501 Aggregate Base, CI.5 (100% Crushed) TON $ 30.00 20 $ 600.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 90 $ 10,350.00 2504.602 Irrigation Repair EA $ 325.00 10 $ 3,250.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 34.00 20 $ 680.00 2531.501 Concrete Curb and Gutter, D412 LF $ 30.00 2075 $ 62,250.00 2531.507 Concrete Valley Gutter- High Early SY $ 90.00 13 $ 1,170.00 2540.602 Repair Underground Electric Fence EA $ 100.00 10 $ 1,000.00 2540.602 Repair Landscaping EA $ 250.00 5 $ 1,250.00 2572.503 Application of Water for Turf Establishment GAL $ 0.15 42300 $ 6,345.00 2573.530 Storm Drain Inlet Protection EA $ 175.00 28 $ 4,900.00 2575.550 Boulevard Topsoil Borrow — MnDOT 3877-2F CY $ 80.00 52 $ 4,160.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 470 $ 3,525.00 Subtotal $ 121,075.00 5% Contingency Subtotal 25% Indirect Costs Part 11 - Repair Existing Curb & Gutter $ 6,053.75 $ 127,128.75 $ 31,782.19 $ 158,910.94 i Item No. Item Unit Unit Price Estimated Cost Vienna Woods 10 Subtotal $ 34,700.00 5% Contingency $ 1,735.00 Subtotal $ 36,435.00 25% Indirect Costs $ 9,108.75 Part III - Utility Improvements $ 45,543.75 Part I - Bituminous Street Overlay $ 407,833.13 Part II - Repair Existing Curb & Gutter S 158,910.94 Part III - Utility Improvements $ 45,543.75 Project 1372 Total Cost $ 612,287.81 Vienna Woods 11 Est Qty Part III - Utility Improvements 2504.602 Repair Gate Valve Mid Section EA $ 500.00 4 $ 2,000.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 500.00 7 $ 3,500.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,250.00 2 $ 2,500.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 700.00 6 $ 4,200.00 2506.602 Remove & Replace Casting 3067V (Catch Basin) EA $ 1,000.00 22 $ 22,000.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 Subtotal $ 34,700.00 5% Contingency $ 1,735.00 Subtotal $ 36,435.00 25% Indirect Costs $ 9,108.75 Part III - Utility Improvements $ 45,543.75 Part I - Bituminous Street Overlay $ 407,833.13 Part II - Repair Existing Curb & Gutter S 158,910.94 Part III - Utility Improvements $ 45,543.75 Project 1372 Total Cost $ 612,287.81 Vienna Woods 11 Appendix B Preliminary Assessment Roll City Project #1372 Vienna Woods Vienna Woods 12 Pin Oak Dr R-1 Residential P.I.N. # of Lots Lot Equivalent Unit Assessment Total 2017 Pin Oak Dr 106275001022 1 1 $ 1,060 $ 1,060 2019 Pin Oak Dr 106275001021 1 1 $ 1,060 $ 1,060 2021 Pin Oak Dr 106275001032 1 1 $ 1,060 $ 1,060 2023 Pin Oak Dr 106275001031 1 1 $ 1,060 $ 1,060 2025 Pin Oak Dr 106275001042 1 1 $ 1,060 $ 1,060 2027 Pin Oak Dr 106275001041 1 1 $ 1,060 $ 1,060 i 2029 Pin Oak Dr 106275001052 1 1 $ 1,060 $ 1,060 2031 Pin Oak Dr 106275001051 1 1 j $ 1,060 I $ 1,060 2033 Pin Oak Dr 106275001062 1 1 $ 1,060 $ 1,060 2035 Pin Oak Dr 106275001061 1 1 $ 1,060 $ 1,060 2041 Pin Oak Dr 108195001160 1 1 $ 1,060 $ 1,060 2047 Pin Oak Dr 108195001150 1 1 $ 1,060 $ 1,060 2053 Pin Oak Dr 108195001140 1 1 $ 1,060 $ 1,060 2059 Pin Oak Dr 108195001130 1 1 $ 1,060 $ 1,060 2065 Pin Oak Dr 108195001120 1 1 $ 1,060 $ 1,060 2071 Pin Oak Dr 108195001110 1 1 $ 1,060 $ 1,060 2077 Pin Oak Dr 108195001100 1 1 $ 1,060 $ 1,060 2083 Pin Oak Dr 108195001090 1 1$ 1,060 $ 1,060 2089 Pin Oak Dr 108195001080 1 1 $ 1,060 $ 1,060 2091 Pin Oak Dr 108195001070 1 1 $ 1,060 j $ 1,060 2097 Pin Oak Dr 108195001060 1 1 $ 1,060 $ 1,060 2103 Pin Oak Dr 108195001050 1 1 $ 1,060 $ 1,060 2109 Pin Oak Dr 108195001040 1 1 $ 1,060-7 $ 1,060 2117 Pin Oak Dr 1 108195001030 1 1 $ 1,060 $ 1,060 2121 Pin Oak Dr 108195001020 1 1 $ 1,060 $ 1,060 2129 Pin Oak Dr 108195001010 1 1 $ 1,060 $ 1,060 2116 Pin Oak Dr 108195003010 1 1 $ 1,060 $ 1,060 2108 Pin Oak Dr 108195003020 1 1 $ 1,060 $ 1,060 2102 Pin Oak Dr 108195003030 1 1 $ 1,060 $ 1,060 2098 Pin Oak Dr 108195003040 1 1 $ 1,060 $ 1,060 2094 Pin Oak Dr 108195003050 1 1 $ 1,060 $ 1,060 2090 Pin Oak Dr 108195003060 1 1 $ 1,060 $ 1,060 2082 Pin Oak Dr 108195003070 1 1 $ 1,060 $ 1,060 2076 Pin Oak Dr 108195003080 1 1 $ 1,060 $ 1,060 2070 Pin Oak Dr 108195003090 1 1 $ 1,060 $ 1,060 2064 Pin Oak Dr 108195003100 1 1 $ 1,060 $ 1,060 2044/2042 Pin Oak Dr 108195005010 1 2 $ 1,060 $ 2,120 Subtotal 37 38 $ 40,280 Vienna Woods 12 Vienna Woods 13 Vienna Ln R-1 Residential P.I.N. # of Lots Lot Equivalent Unit Assessment Total 2005 Vienna Ln 106275003012 1 1 1 $ 1,060 $ 1,060 2007 Vienna Ln 106275003011 1 1 $ 1,060 $ 1,060 2009 Vienna Ln 106275003021 1 1 $ 1,060 $ 1,060 2011 Vienna Ln 106275003022 1 1 $ 1,060 $ 1,060 2013 Vienna Ln 106275003031 1 1 $ 1,060 $ 1,060 2015 Vienna Ln 106275003032 1 1 $ 1,060 $ 1,060 2017 Vienna Ln 106275003041 1 1 $ 1,060 $ 1,060 2019 Vienna Ln 106275003042 1 1 $ 1,060 $ 1,060 2021 Vienna Ln 106275003051 1 1 $ 1,060 $ 1,060 2023 Vienna Ln 106275003052 1 1 $ 1,060 $ 1,060 2025 Vienna Ln 106275003062 1 1 $ 1,060 $ 1,060 2027 Vienna Ln 106275003061 1 1 $ 1,060 $ 1,060 2043 Vienna Ln 108195005091 1 1 $ 1,060 $ 1,060 2045 Vienna Ln 108195005092 1 1 $ 1,060 $ 1,060 2049 Vienna Ln 108195005082 1 1 $ 1,060 $ 1,060 2051 Vienna Ln 108195005081 1 1 $ 1,060 $ 1,060 2055 Vienna Ln 108195005072 1 1 $ 1,060 $ 1,060 2054 Vienna Ln 108195006031 1 1 $ 1,060 $ 1,060 2050/2048 Vienna Ln Dakota County CDA 108195006020 1 2 $ ; 1,060 $ 2,120 2044 Vienna Ln 108195006012 1 1 $ 1,060 $ 1,060 2042 Vienna Ln 108195006011 1 1 $ 1,060 $ 1,060 2038 Vienna Ln 106275004032 1 1 $ 1,060 j $ 1,060 2036 Vienna Ln 106275004031 1 1 $ 1,060 $ 1,060 2034 Vienna Ln 106275004021 1 1 1 $ 1,060 $ 1,060 2032 Vienna Ln 106275004022 1 1 $ 1,060 j $ 1,060 2030 Vienna Ln 106275004011 1 1 $ 1,060 $ 1,060 2028 Vienna Ln 106275004012 1 1 $ 1,060 $ 1,060 2026 Vienna Ln 106275002061 1 1 i $ 1,060 $ 1,060 2024 Vienna Ln 106275002062 1 1 $ 1,060 $ 1,060 2022 Vienna Ln 106275002051 1 1 $ 1,060 $ 1,060 2020 Vienna Ln 106275002052 1 1 $ 1,060 $ 1,060 2018 Vienna Ln 106275002041 1 1 $ 1,060 $ 1,060 2016 Vienna Ln 106275002042 1 1 $ 1,060 $ 1,060 2014 Vienna Ln ! 106275002032 1 1 $ 1,060 $ 1,060 2012 Vienna Ln 106275002031 1 1 $ 1,060 II $ 1,060 2010 Vienna Ln 106275002022 1 1 $ 1,060$ 1,060 2008 Vienna Ln 106275002021 1 1 $ 1,060 $ 1,060 2006 Vienna Ln 106275002012 1 1 $ 1,060 1 $ 1,060 2004 Vienna Ln 106275002011 1 1 $ 1,060 $ 1,060 I 2066 Vienna Ln 108195002210 1 1 $ 1,060 $ 1,060 2074 Vienna Ln 108195002200 1 1$ 1,060 $ 1,060 2080 Vienna Ln 108195002190 1 1 $ 1,060 $ 1,060 2088 Vienna Ln 108195002180 1 1 $ 1,060 $ 1,060 2096 Vienna Ln 108195002170 1 1 $ 1,060 $ 1,060 2104 Vienna Ln 108195002160 1 1 $ 1,060 $ 1,060 2110 Vienna Ln 108195002150 1 1 $ 1,060 $ 1,060 Vienna Woods 13 2116 Vienna Ln 108195002140 1 1 $ 1,060 $ 1,060 2117 Vienna Ln 108195004200 1 1 $ 1,060 $ 1,060 2111 Vienna Ln 108195004190 1 j 1 $ 1,060 $ 1,060 2105 Vienna Ln 108195004180 1 1 $ 1,060 $ 1,060 2099 Vienna Ln 108195004170 1 1 $ 1,060 $ 1,060 2093 Vienna Ln 108195004160 1 1 $ 1,060 $ 1,060 2087 Vienna Ln 108195004150 1 1 $ 1,060 $ 1,060 2081 Vienna Ln 108195004140 1 1 $ 1,060 $ 1,060 2075 Vienna Ln 108195004130 1 1 $ 1,060 $ 1,060 1 1 Subtotal 55 56 1,060 2083 $ 59,360 Vienna Woods 14 Kings Rd R-1 Residential P.I.N. # of Lots Lot Equivalent Unit Assessment Total 2043 Kings Rd 108195003110 i 1 1 j $ 1,060 $ 1,060 2049 Kings Rd 108195003120 1 1 $ 1,060 $ 1,060 2063 Kings Rd 108195004100 1 1 $ 1,060 $ 1,060 2065 Kings Rd 108195004110 1 ' 1 $ 1,060 $ 1,060 2067 Kings Rd 108195004120 1 1 $ 1,060 $ 1,060 2071 Kings Rd 108195002220 1 1 $ 1,060 $ 1,060 2073 Kings Rd 108195002230 1 1 $ 1,060 $ 1,060 2077 Kings Rd 108195002240 1 1 $ 1,060 $ 1,060 2083 Kings Rd 108195002250 1 1 $ 1,060 $ 1,060 2095 Kings Rd 100310007040 1 1 $ 1,060 $ 1,060 2105 Kings Rd 108195002260 1 1 $ 1,060$ 1,060 2107 Kings Rd 108195002270 1 1 $ 1,060 $ 1,060 2109 Kings Rd 108195002280 1 1 $ 1,060 $ 1,060 2111 Kings Rd 108195002290 1 1 $ 1,060 $ 1,060 2115 Kings Rd 108195002300 1 1 $ 1,060 $ 1,060 2119 Kings Rd 108195002310 1 1 $ 1,060 $ 1,060 2125 Kings Rd 108195002320 1 1 $ 1,060 $ 1,060 2145 Kings Rd 103985001010 1 1 $ 1,060 $ 1,060 2090 Kings Rd 103860001010 1 1 $ 1,060 $ 1,060 2088 Kings Rd 103860001021 1 1 $ 1,060 $ 1,060 2086 Kings Rd 103860001022 1 1 $ 1,060 1 $ 1,060 2084 Kings Rd 108195006061 1 1 $ 1,060 $ 1,060 2082 Kings Rd 108195006062 1 1 1 $ 1,060 $ 1,060 2080/2078 Kings Rd 108195006050 1 2 $ 1,060 $ 2,120 2076/2074 Kings Rd 108195006040 1 2 $ 1,060 $ 2,120 2072 Kings Rd 108195006032 1 1 $ 1,060 j $ 1,060 2066 Kings Rd 108195005071 1 1 $ 1,060 $ 1,060 2064 Kings Rd 108195005062 1 1 $ 1,060 $ 1,060 2062 Kings Rd 108195005061 1 1 $ 1,060 $ 1,060 2060 Kings Rd 108195005051 1 1 $ 1,060 $ 1,060 2058 Kings Rd 108195005052 1 1 $ 1,060 $ 1,060 2056/2054 Kings Rd 108195005040 1 2 $ 1,060 $ 2,120 2052 Kings Rd 108195005032 1 1 $ 1,060 $ 1,060 2050 Kings Rd 108195005031 1 1 $ 1,060 $ 1,060 2048 Kings Rd 108195005021 1 1 $ 1,060 $ 1,060 2046 Kings Rd 108195005022 1 1 $ 1,060 $ 1,060 Vienna Woods 14 Subtotal 1 36 1 39 i 1 1 $ 41,340 Vienna Woods 15 Viburnum Tri Oak Way R-1 Residential P.I.N. i # of Lots Lot Equivalent Unit Assessment Total j 2057 Viburnum Trl 108195003130 1 1 $ 1,060 $ 1,060 2063 Viburnum Tri 108195003140 1 1 $ 1,060 $ 1,060 2069 Viburnum Tri 108195003150 1 1 $ 1,060 $ 1,060 j 2075 Viburnum Trl 108195003160 1 1 $ 1,060 $ 1,060 2085 ViburnumTrl 108195003170 1 1 $ 1,060 $ 1,060 2091 Vii burnumTrl 108195003180 1 1 $ 1,060 $ 1,060 2099 Viburnum Trl 108195003190 1 1 $ 1,060 $ 1,060 2107 Viburnum Tri 108195003200 1 1 $ 1,060 $ 1,060 2113 Viburnum Trl 108195003210 1 1 $ 1,060 $ 1,060 2119 Viburnum Trl 108195003220 I 1 1 $ 1,060 $ 1,060 2118 Viburnum Trl 108195004010 1 1 $ 1,060 $ 1,060 2112 Viburnum Trl 108195004020 1 1 $ 1,060 $ 1,060 2106 Viburnum Trl 1 108195004030 1 ' 1 $ 1,060 $ 1,060 j 2100 Viburnum Trl 108195004040 1 1 $ 1,060 $ 1,060 j 2092 Viburnum Trl 108195004050 1 1 $ 1,060 $ 1,060 2086 Viburnum Trl 108195004060 1 1 $ 1,060 $ 1,060 2078 Viburnum Trl 108195004070 1 1 $ 1,060 $ 1,060 2072 ViburnumTrl 108195004080 1 1 $ 1,060 $ 1,060 2062 Viburnum Trl 108195004090 1 1 $ 1,060 $ 1,060 Subtotal 19 19 $ 20,140 Vienna Woods 15 Oak Way R-1 Residential P.I.N. # of Lots i Lot i Equivalent Unit Assessment Total 4701 Oak Way 108195002010 1 1 $ 1,060 $ 1,060 4709 Oak Way 108195002020 1 1 $ 1,060 $ 1,060 4717 Oak Way 108195002030 1 1 $ 1,060 $ 1,060 4725 Oak Way 108195002040 1 1 $ 1,060 $ 1,060 4733 Oak Way 108195002050 1 1 $ 1,060$ 1,060 4741 Oak Way 108195002060 1 1 $ 1,060 $ 1,060 4749 Oak Way 108195002070 1 1 $ 1,060 $ 1,060 4757 Oak Way 1 108195002080 1 1 $ 1,060 $ 1,060 4765 Oak Way 108195002090 1 1 $ 1,060 $ 1,060 4771 Oak Way 108195002100 1 1 $ 1,060 $ 1,060 4775 Oak Way 108195002110 1 1 $ 1,060 $ 1,060 4774 Oak Way 108195002120 1 1 $ 1,060 $ 1,060 4770 Oak Way 108195002130 1 1 $ 1,060 $ 1,060 Subtotal 13 13 $ 13,780 Vienna Woods 15 NEIGHBORHOOD PARK Neighborhood Park (N.P.) Hittner Point (Private) Rate/Front Footage Total Kettle Park N/A 1 R-1 Residential P.I.N. # of Lots Lot Equivalent Unit Assessment 450 Total 4705 Hittner Pt 103325002010 1 1 $ 1,060 $ 1,060 4731 Hittner Pt 103325002020 1 1 $ 1,060 $ 1,060 4710 Hittner Pt 103325001010 1 1 $ 1,060 $ 1,060 4720 Hittner Pt 103325001020 1 1 $ 1,060 $ 1,060 4730 Hittner Pt 103325001030 1 1 $ 1,060 $ 1,060 Subtotal 5 5 $ 5,300 NEIGHBORHOOD PARK Neighborhood Park (N.P.) P.I.N. # Lots Front Footage Rate/Front Footage Total Kettle Park N/A 1 450 $ 11.25 $ 5,060 1.2% Subtotal 1 450 8.1% $ 5,060 Commercial/industrial Commercial/Industrial P.I.N. # Lots Front Footage Rate/Front Footage Total 2005 Pin Oak Dr 106275101010 1 216 $ 22.50 $ 4,860 1 450 Subtotal 1 216 $ 4,860 Total 167 172 $ 190,120 R-1 Frontage 16,005 88.2% Neighborhood Park Frontage 450 2.5% Commercial/Industrial 216 1.2% Non -Assessable Frontage 1463 8.1% Total Frontage 18134 100.0% Vienna Woods 16 \ I I \ \ / EAGAN 2020 Street Revitalization - Project 1372 Vienna Woods F,k L#°rio+^�sen� CPJ(Lnke tl P,4 rg" Pm -9 �r3Yjipl�ne ilml' 7 � t4oinu: i.xr l k S Water Trtm.rt Plant Gi7rwan kfsrghrs P" ,� '�y Wc?'eotat�Pm1 4hn9°,rt I.rrkE Vienna Woods Project 1372 J i _�fl Regmxat Port ir t APPLE VALLEY Document Path: L:1USERSIPUBWORKS1EngineeringlProjectst2020 Street lmprovements12020 Location—d Date: 1 2/1 212 01 9 FIG 1 ■ tl P,4 rg" Pm -9 �r3Yjipl�ne ilml' 7 � t4oinu: i.xr l k S Water Trtm.rt Plant Gi7rwan kfsrghrs P" ,� '�y Wc?'eotat�Pm1 4hn9°,rt I.rrkE Vienna Woods Project 1372 J i _�fl Regmxat Port ir t APPLE VALLEY Document Path: L:1USERSIPUBWORKS1EngineeringlProjectst2020 Street lmprovements12020 Location—d Date: 1 2/1 212 01 9 FIG 1 �OF S o 2020 Street Revitalization - Project 1372 Vienna Woods j r O v j 4709 i y _9� 4 1,4 1111 2007 20➢6 {2Q46 f 2009 , S * 4720. 1172 9� NUMpTRI-°sem i zo138 ! za 2 _.t...�s SIS f p, 9733 jap ml' G o q2017 .� 7016 -ti.f 1 2019 20112a 1 r-. f� 2087 r 063 �2062g ,.`i' 1021 �, i _2(L0` 4744' r� day n �� I f - i� I' 2023 �f- �� 2022 __. �. T2QN17 T'202c9 1024 475 202 i a -211.k. �Q )2075" �4 aV1IEbN 4771 - f'N{ F Revitalization Type .! 2020 Resurface (Full -width), Street ��• `. tr Q a . . ji`` Y QAssessable Project Area - Zoning Commercial Industrial Park Gam' ': qP. R -t L:IUSERSIPUBWORKS1EngineeringIProjects12020 Street Improvements11372113721 FIG 2 Date: 12/6/2019 FIG 2 4774l'�� L_' r�4 2077 y_`�iYSr ! � _. ... + - 2083 ;'-2004 �4=�_ KINGS�ROr p�rc 2056 ti� Q4. * i e f 4P Project Area Legend µ� Ad�� f �' R�9 _ Revitalization Type .! 2020 Resurface (Full -width), Street ��• `. tr Q a . . ji`` Y QAssessable Project Area - Zoning Commercial Industrial Park Gam' ': qP. R -t L:IUSERSIPUBWORKS1EngineeringIProjects12020 Street Improvements11372113721 FIG 2 Date: 12/6/2019 FIG 2 %0 _4G 2020 Street Revitalization - Project 1372 17 Vienna Woods Typical Street Sections 60 ' ROW 32' F -F TYPICAL 4Y2" EXIST. BITUMINOUS 10" EXIST CL 5 AGG. BASE EXIST. TYPICAL SECTION Vienna Woods 60' ROW 32' F -F TYPICAL 1 Y4" FULL WIDTH / PARTIAL DEPTH MILL EXIST. 8618 & D412 CURB & GUTTER 1'/" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 2357 BITUMINOUS TACK COAT 3" EXIST. BITUMINOUS 10" EXISIT. CL 5 AGG. BASE PROPOSE© TYPICAL SECTION Vienna Woods REMOVE & REPLACE EX. B618 & D412 CURB & GUTTER, AS DIRECTED BY THE ENGINEER Document Path: L:IUSERSIPUBINORKS\EngineeringlProjects12020 Street Improvements1137211372 Fig 3 Date: 10/31/2019 FIG 3 Vienna Woods & Hilltop Estates Neighborhood Street Revitalization City Project No. 1372 & 1373 Informational Meeting — 5:30 P.M. Monday, Jan. 13, 2020 Council Chambers Attendance Aaron Nelson, Assistant City Engineer, 1 resident representing a single family home in Vienna, and 8 residents representing 5 single family homes, 3 town homes, and the church on Hilltop Estates (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. General project scope discussion. 2. Will there be any change to the geometry of the street stub at the end of Berry Ridge Road? The configuration of the existing stub will remain as it currently is. DRAINAGE 3. Two area specific drainage complaints. Water is holding in the curb. The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. The inspector will follow up with the two residents. ASSESSMENTS 4. How are assessments calculated? With single family residential (R-1) properties and townhome properties (R-3), the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. The property owner's portion is split evenly among all lots in the neighborhood. For Public Facilities (church), the property is assessed 75%, and commercial industrial are assessed 100%. Any work in the curbs and boulevard, and the utility improvements, is paid 100% by the city. Concrete entrance repairs are assessed 100% to the benefitted properties (C/I, P.F., and one of the R-3 townhome properties). 5. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 -day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. Interest will be charged annually until paid in full. The 2019 interest rate was 4%, and the 2020 rate will be determined in February. 6. How is the church's assessment calculated? The Church (Crown of Life Lutheran Church) from Hilltop Estates (prof 1373) had questions about how they and the commercial properties are being assessed. The total church and commercial/industrial street frontage was used to calculate the overall assessment for those two property classifications. Each parcel's assessment was then prorated based on the parcel size. The church representative is comfortable with that approach for calculating their assessment. UTILITIES 7. Is there any water main or sanitary sewer improvements proposed? Both the water main and sanitary sewer pipes have been reviewed and found to be in order, and no major improvements are proposed. However, minor repairs and adjustments will be performed to the manholes as needed, and some deteriorated manholes will be replaced. The meeting adjourned at 6:30 p.m. NAME 2. 3. CI 5. C.1 7. 8 9. Vienna Woods City Project 1372 Informational Meeting Monday, January 13, 2020, 5:30 p.m. Council Chambers CONTACT INFO �� C 2UN1 17 Agenda Information Memo January 21, 2019 Eagan City Council Meeting PUBLIC HEARING B. Project 1373, Hilltop Estates Street Improvements Action To Be Considered: Close the public hearing and approve Project 1373 (Hilltop Estates - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 4, 2019, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the Hilltop Estates neighborhood, residential streets in central Eagan located north of Diffley Road and east of Pilot Knob Road. ➢ A structural mill and overlay of these streets are programmed for 2020 in the City of Eagan’s 5-Year CIP (2020-2024). ➢ On December 17, 2019, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 21, 2020. ➢ An informational neighborhood meeting was held on January 13, 2020, for the adjacent property owners to discuss the proposed improvements. Of the 121 properties to be assessed under this improvement, 8 residents representing 5 singles family homes, 3 town homes and the church on Hilltop Estates attended the meeting. ➢ On January 14, during the Visitors to be Heard portion of the Council Workshop, a resident questioned the equity or fairness of the propos ed assessments for Project 1373, specifically regarding the R3 properties. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (3) PHB-1 Feasibility Report PHB-2 Neighborhood Meeting Minutes PHB-3 Council Workshop (Visitors to be Heard) Minutes Report for Hilltop Estates Neighborhood Street Revitalization City Project No. 1373 January 21, 2020 +sir"3 •.. -'i� �.. w —.�: — •r � �... � - • All . K \ i 1 I 0 EAGAN Report for Hilltop Estates Neighborhood Street Revitalization City Project No. 1373 January 21, 2020 +sir"3 •.. -'i� �.. w —.�: — •r � �... � - • All . K To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 21, 2020 Re: Hilltop Estates Street Revitalization City Project No.: 1373 Attached is the feasibility report for the Hilltop Estates Street Revitalization, City Project No. 1373. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: D rtment of Public orks Reviewed By: Finance artment y I hereby certify that this report was prepared by me or under my direct supervision and that l am a duly Licensed Professional Engineer under the laws of the State of Minnesota. l Aaron Nelson Date: 1'� 7s3'Lg Reg. No. 45795 Date: l / 5 020 Date: L 2 ^r EAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 21, 2020 Re: Hilltop Estates Street Revitalization City Project No.: 1373 Attached is the feasibility report for the Hilltop Estates Street Revitalization, City Project No. 1373. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: D rtment of Public orks Reviewed By: Finance artment y I hereby certify that this report was prepared by me or under my direct supervision and that l am a duly Licensed Professional Engineer under the laws of the State of Minnesota. l Aaron Nelson Date: 1'� 7s3'Lg Reg. No. 45795 Date: l / 5 020 Date: L 2 TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History..................................................................................................... 2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 Assessment Financing Options.....................................................................................9 RevenueSource...........................................................................................................9 ProjectSchedule.........................................................................................................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Hilltop Estates Project # 1373 Street Area 30,266 Sq. Yds. Street Length 8,470 Feet Resurfacing Berry Ridge Road Constructed 1979, 1980, 1982 112 Blueberry Circle ; 1988 (Frontage Road) Overlay 2000 1 Blueberry Court Facility Blueberry Knoll • Concrete Driveway Apron Repairs Commercial/ Industrial 4 Blueberry Lane Crack Sealed - Streets Included Hilltop Lane Pilot Knob Road (Frontage) Raspberry Court Seal Coated 2005, 2012 Raspberry Lane Strawberry Lane Absolute Location SW % of Section 22 Relative North of Diffley Road Township 27, Range 23 Location East of Pilot Knob Road Nroject uetans • Roadway resurfacing (full width mill & PCI Rating 46/100 1-1/2" overlay) • Replacement of damaged curb & gutter) • Adjustment/Replacement of: o Sanitary/Storm sewer Scope o Utility castings Recommended Improvement Resurfacing Curb Removal 11% Residential Lots (R-1) 112 o Water gate valves Residential Lots (R-3) 3 o Street signage Neighborhood Park 1 • Utility ImprovementsPublic Facility 1 • Concrete Driveway Apron Repairs Commercial/ Industrial 4 Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $ 399,100 $ 209,510 Repair Existing Concrete Curb & Gutter $ 135,200 _ Utility Improvements $ 341800 - Driveway Entrance Repairs $ 26,700 $ 26,700 Hilltop Estates 1 $ 189,590 $ 135,200 $ 34,800 Total $ 595,800 1 $ 236,210 (40%) j $ 359,590 (60%) January 21, 2020 Neighborhood Street Revitalization Hilltop Estates Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 8,470 feet of residential streets in Hilltop Estates area in central Eagan has been identified for 2020 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1979, 1980, 1982, and 1988, and were overlayed in 2000. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2005 and 2012. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Hilltop Estates Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 8,470 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, driveway entrance repairs, and replacement of street signage. Area to Be Included Properties included in the project lie within the SW %, Section 22, lying North of Diffley Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 1 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2019 PCI rankings for the street segments have a weighted average pavement condition rating of 46, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the Hilltop Estates 3 2020 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled across its entire width to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of storm sewer and sanitary sewer structures that require adjustments due to Hilltop Estates 4 deterioration, and new castings to bring them to current standards. All utility related improvements will be financed through the Combined Utility Fund. V. Driveway Entrance Repairs — Two of the adjacent commercial and high-density residential properties have concrete driveway aprons that are in disrepair, and are proposed to be repaired, and one commercial entrance that is currently bituminous is proposed to have a concrete entrance constructed to be consistent with commercial driveway entrances. The entrances will be reconstructed with 8" -thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the City. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available on Berry Ridge Road Hilltop Estates 5 and Hilltop Lane to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced, if necessary, to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. Permits from Dakota County will be required to work within the Pilot Knob Road and Diff ley Road right- of-way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five -Year Capital Improvement Plan (2020 — 2024) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Hilltop Estates • Mill & Overlay........................................................................ $ 399,100 • Repair Existing Concrete Curb & Gutter ................................ $ 135,200 • Utility Improvements............................................................. $ 34,800 • Concrete Entrance Repairs .................................................... 26,700 Total........................................................................... $ 595,800 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Hilltop Estates 6 City Special Assessment Policy R-1 Residential Lots—All low-density residential lots (112 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,485/ lot and is calculated as follows: Mill & Overlay - Residential Properties (R-1) o 14,126' R-1 Residential Frontage / 16,940' Total Frontage = 83.4% o $399,100 (Mill & Overlay Costs) x 50% x 83.4% = $166,425 (Total R-1 Assessment) o $166,425 / 112 lots = $1,485.94, rounded to $1,485 / single-family lot R-3 Residential Parcels - All R-3 residential parcels (3 condominium parcels) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $11.78 / R-3 Residential F.F. and is calculated as follows: Mill & Overlay — Residential Properties (R-3) o $399,100 (Mill & Overlay Costs) / 16,940' Total Frontage= $23.56 o $23.56 x 50% (assessment rate) = $11.78 / R-3 F.F. Each of the R-3 parcels will be assessed for their adjacent frontage, and the parcel's assessment will be distributed equally to all the condominium units on the property. Hilltop Estates 7 Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay — Neighborhood Parks 50% 50% Mill & Overlay— Public Facility 75% 25% Mill & Overlay—Commercial/ Industrial 100% - Utility Improvements - 100% Concrete Driveway Repairs 100% - R-1 Frontage 14,126' 83.4% R-3 Frontage 994' 5.9% Neighborhood Park Frontage 115' 0.7% Public Facility 968' 5.7% Commercial/Industrial 437' 2.6% Non -Assessable Frontage 300' 1.8% Total Frontage 16,940' 100.0% R-1 Residential Lots—All low-density residential lots (112 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,485/ lot and is calculated as follows: Mill & Overlay - Residential Properties (R-1) o 14,126' R-1 Residential Frontage / 16,940' Total Frontage = 83.4% o $399,100 (Mill & Overlay Costs) x 50% x 83.4% = $166,425 (Total R-1 Assessment) o $166,425 / 112 lots = $1,485.94, rounded to $1,485 / single-family lot R-3 Residential Parcels - All R-3 residential parcels (3 condominium parcels) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $11.78 / R-3 Residential F.F. and is calculated as follows: Mill & Overlay — Residential Properties (R-3) o $399,100 (Mill & Overlay Costs) / 16,940' Total Frontage= $23.56 o $23.56 x 50% (assessment rate) = $11.78 / R-3 F.F. Each of the R-3 parcels will be assessed for their adjacent frontage, and the parcel's assessment will be distributed equally to all the condominium units on the property. Hilltop Estates 7 Neighborhood Park Parcels - All neighborhood park parcels (1 park parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $11.78 / Neigh. Park F.F. and is calculated as follows: Mill & Overlay — Neighborhood Park Parcels o $399,100 (Mill & Overlay Costs) / 16,940' Total Frontage= $23.56 o $23.56 x 50% (assessment rate) = $11.78/ Neigh. Park F.F. Public Facility and Commercial/Industrial Parcels —All Public Facility and Commercial/ Industrial parcels (1 PF and 4 C/I parcels) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 75% (Public Facilities) and 100% (Commercial/Industrial) of the mill and overlay costs are assessable for local residential streets. The total estimated cost per net acre, based on the City's Assessment Policy, is $4,710/acre C/I, and $3,530 / acre P.F., and is calculated as follows: Address PIN Overlay Percent Concrete Concrete 2.53 35.99% 4160 Pilot Knob Road (C/1) 103310001010 1.00 14.22% Unit Total Entrance Entrance Concrete I Total 0.89 12.66% 4194 Pilot Knob Road (C/1) 103310001031 Front Price Overlay Repair Re P Unit Cost Entrance Assessment i Assessment # Assessment Feet F.F. ($/ 1 Assessment Area (SY) ($303.41/SY ) units /unit Hilltop - Alpine Court Co-op (4165 Hilltop Pt & 4170 Hilltop Ln) 254 $ 11.78 $ 2,992 $ 2,992 26 $ 115.08 Hilltop of Eagan- Condomiunium 53 (4183-4197 Hilltop Pt & 4186-4200 Hilltop Ln) 237 $ 11.78 $ 2,792 1 $ 2,792 16 $ 174.49 The Pines (3181 & 3189 Berry Ridge Rd) 503 $ 11.78 $ 5,925 31 $ 303.41 $ 9,406 $ 15,331 26 1 $ 589.67 Neighborhood Park Parcels - All neighborhood park parcels (1 park parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $11.78 / Neigh. Park F.F. and is calculated as follows: Mill & Overlay — Neighborhood Park Parcels o $399,100 (Mill & Overlay Costs) / 16,940' Total Frontage= $23.56 o $23.56 x 50% (assessment rate) = $11.78/ Neigh. Park F.F. Public Facility and Commercial/Industrial Parcels —All Public Facility and Commercial/ Industrial parcels (1 PF and 4 C/I parcels) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 75% (Public Facilities) and 100% (Commercial/Industrial) of the mill and overlay costs are assessable for local residential streets. The total estimated cost per net acre, based on the City's Assessment Policy, is $4,710/acre C/I, and $3,530 / acre P.F., and is calculated as follows: Address PIN Acreage Percent 4150 Pilot Knob Road (P.F.) 1 101352501010 2.53 35.99% 4160 Pilot Knob Road (C/1) 103310001010 1.00 14.22% 4168 Pilot Knob Road (C/1) 103310001020 1.64 23.33% 4198 Pilot Knob Road (C/1) 103310001032 0.89 12.66% 4194 Pilot Knob Road (C/1) 103310001031 0.97 13.80% 7.03 100.00% Mill & Overlay — Public Facility & C/I Properties o 1,405' PF & C/I Frontage/ 16,940' Total Frontage = 8.3% o $399,100 (Mill & Overlay Costs) x 8.3% = $33,125 o $33,125 x 100%/7.03 acres= $4,711.95, rounded to $4,710/acre C/I o $33,125 x 75%/ 7.03 acres = $3,533.96, rounded to $3,530/acre P.F. Hilltop Estates 8 The remaining frontage within the project area (300' or 1.8%) is considered non- assessable under the City's Assessment Policy. Driveway Entrance Replacement — Several properties have driveway entrances with damaged concrete driveway apron sections that will be repaired. Properties are proposed to be assessed for the total cost of repairs. The estimated cost of driveway repairs is approximately $26,700 or $303.41/ SY and is calculated as follows: • Total area of concrete driveway apron repair = 88 SY • Total concrete driveway apron cost = $26,700 • Total cost/SY = $303.41 / SY Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for R-1 residential owners, one year for R-3 residential owners, and 10 years for Public Facility and Commercial/Industrial owners. In 2019, the interest rate was set at 4%. The 2020 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following are payment schedule examples of a residential lot assessment of $1,485, and a $1,000 Public Facility and Commercial Industrial parcel assessment, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,485 R-1 Residential Assessment �— ®-- Principal /Year Interest / Year Cost / Year 1St Year $297 1 $69 $366 5th Year $297 $12 $309 $1,000 P.F. and C/I Assessment V— Principal /Year Interest/ Year Cost /Year 1St Year$100 V �$47 $147 loth Year $100 $4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Hilltop Estates 9 The Major Street Fund will finance the estimated street related project deficit of $324,790. The Combined Utility Fund will finance the estimated $34,800 utility improvements. Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing.............................................................................. December 17, 2019 Informational Meeting...............................................................................January 13, 2020 Public Hearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 Award Contract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 ProjectCompletion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement ........................................... May 15, 2021 Hilltop Estates 10 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 399,100 $ 209,510 $ 189,590 Repair Existing Curb & Gutter $ 135,200 - $ 135,200 Utility Improvements $ 34,800 - $ 34,800 Concrete Driveway Repairs $ 26,700 $ 26,700 - Totals $ 595,800 $ 236,210 (40%) $ 359,590 (60%) The Major Street Fund will finance the estimated street related project deficit of $324,790. The Combined Utility Fund will finance the estimated $34,800 utility improvements. Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing.............................................................................. December 17, 2019 Informational Meeting...............................................................................January 13, 2020 Public Hearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 Award Contract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 ProjectCompletion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement ........................................... May 15, 2021 Hilltop Estates 10 Appendix A Preliminary Cost Estimate City Project 1373 Hilltop Estates Item No. Item Unit I Unit Price Est City i Estimated Cost i Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement - Full Width (1-1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2506.602 Adjust Frame and Ring Casting (Manhole) 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 25% Indirect Costs Part 1- Bituminous Street Overlay LS $ 8,000.00 1 $ 8,000.00 SY $ 6.00 175 $ 1,050.00 SY $ 2.00 30152 $ 60,304.00 GAL $ 3.50 1960 $ 6,860.00 TON $ 62.00 2800 $ 173,600.00 TON $ 115.00 64 $ 7,360.00 EA $ 250.00 10 $ 2,500.00 EA $ 800.00 47 $ 37,600.00 LS $ 4,000.00 1 $ 4,000.00 LS $ 2,795.00 1 $ 2,795.00 1675 $ 50,250.00 2531.507 $ 304,069.00 $ 15,203.45 $ 319,272.45 $ 79,818.11 $ 399,090.56 i Item No. Item Unit Unit Price Est City Estimated Cost Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 1850 $ 18,500.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 15.00 16 $ 240.00 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 30.00 5 $ 150.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 52 $ 5,980.00 2504.602 Irrigation Repair EA $ 325.00 10 $ 3,250.00 2531.501 Concrete Curb and Gutter, B618 I F $ 34.00 175 $ 5,950.00 2531.501 Concrete Curb and Gutter, D412 LF $ 30.00 1675 $ 50,250.00 2531.507 Concrete Valley Gutter- High Early SY $ 90.00 16 $ 1,440.00 2572.503 Application of WaterforTurf Establishment GAL $ 0.15 40000 $ 6,000.00 2573.530 Storm Drain Inlet Protection EA $ 175.00 26 $ 4,550.00 2575.550 Boulevard Topsoil Borrow—MnDOT3877-2F CY $ 80.00 45 $ 3,600.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 411 $ 3,082.50 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter $ 102,992.50 $ 5,149.63 $ 108,142.13 $ 27,035.53 $ 135,177.66 Item No. Item Unit Unit Price Est Qty I Estimated Cost Hilltop Estates 11 Subtotal $ 26,550.00 5% Contingency $ 1,327.50 Subtotal $ 27,877.50 25% Indirect Costs $ 6,969.38 Part III - Utility Improvements $ 34,846.88 Item No. Item i Unit Unit PriceEst Qty Estimated Cost Part IV - Concrete Entrance Replacement $ 20,336.25 5% Contingency $ 1,016.81 2104.501 Part III - Utility Improvements LF $ 10.00 60 $ 600.00 2504.602 Repair Gate Valve Mid Section EA $ 500.00 2 $ 1,000.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 500.00 4 $ 2,000.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,250.00 1 $ 1,250.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 700.00 14 $ 9,800.00 2506.602 Remove & Replace Casting 3067V or VB(Catch Basin) EA $ 1,000.00 12 $ 12,000.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 Subtotal $ 26,550.00 5% Contingency $ 1,327.50 Subtotal $ 27,877.50 25% Indirect Costs $ 6,969.38 Part III - Utility Improvements $ 34,846.88 Item No. Item i Unit Unit PriceEst Qty Estimated Cost Part IV - Concrete Entrance Replacement $ 20,336.25 5% Contingency $ 1,016.81 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 60 $ 600.00 2104.505 Remove Concrete Driveway/Valley Gutter SY $ 15.00 88 $ 1,320.00 2104.505 Remove Bituminous Pavement SY $ 6.00 75 $ 450.00 2104.518 Remove Bituminous Trail Pavement SF $ 0.75 245 $ 183.75 2105.501 Common Excavation CY $ 45.00 11 $ 495.00 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 30.00 21 $ 630.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 9 $ 1,035.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 30.00 10 $ 300.00 2531.507 8" Concrete Driveway Pavement - High Early SY $ 85.00 80 $ 6,800.00 2531.507 Repair 8" Concrete Driveway Pavement - High Early SY $ 95.00 88 $ 8,360.00 2575.550 Boulevard Topsoil Borrow —MnDOT3877-2F CY $ 80.00 1 $ 80.00 2575.604 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 11 $ 82.50 Subtotal $ 20,336.25 5% Contingency $ 1,016.81 Subtotal $ 21,353.06 25% Indirect Costs $ 5,338.27 Part III - Concrete Entrance Replacement $ 26,691.33 Part I - Bituminous Street Overlay $ 399,090.56 Part II - Repair Existing Curb & Gutter $ 135,177.66 Part III - Utility Improvements $ 34,846.88 Part IV - Concrete Entrance Replacement $ 26,691.33 Project 1373 Total Cost Hilltop Estates 12 $ 595,806.42 aj Y 6 m cz LY NC 0 m C # H V) rl CL ¢ N CL x Q m v E o a a` a V m o LnLnL,LnLnLnLnLnLnmLnIILnLn�LnLMLnLnILnLnLnLnmLnL, 00cococo00 ��0oco0000 � 00 00 00 00 co w w w w w w � 1 Y C al ; 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P14 xr h1t*,e it Wil'.-. fYeanrrn Lake Lake I Luk East 'r 7hanrnslake Beecher Patz a'rru*woter Cliff Ro d (Co. d. 3 S Water Trtmnt Plant Path I �Ti iYaldtp. Fjs 4nn ! ! r 1 Jt f J � rGeagt Oha,a;ne FraAccevrfcrA 91nrItnal O Pack -" Lake _ _ . rwgan t9 Park H1cCnrtG1' d3e„ Lnk� V 1'u,r k 1,ana�:r �.ESJn4,fan 1)IjfAfi j� ._ 5 , kr, Par k tihref" FacrrtCP 000/ "artsar m Lexi ).oke r J PotF �i M {E, i:nat Ntll 1In Rri Park Pork ] /� Rue3,23 ftK��iL•lr--- H Bland lube Lavaron Hrhr t&pponal Pa,k IeF C Document Path: L:IUSERSIPUBWORKS1EngineeringlProjects12020 Street Improvements12020 Location.mzd Date: 10/24/2019 FIG 1 2020 Street Revitalization - Project 1373 Hilltop Estates L:IUSERSIPUBWORKS1EngineeringlProjects12020 Street Improvements11373 X1373X FIG 2 Date: 12/9/2019 FIG 2 2020 Street Revitalization - Project 1373 Hilltop Estates AllTypical Street Sections q 60 ' ROW 32' F -F TYPICAL 3Y2 " EXIST. BITUMINOUS EXIST. B618 & D412 6" EXIST CL 5 AGG. BASE CURB & GUTTER EXIST. TYPICAL SECTION Hilltop Estates 60' ROW 32' F -F TYPICAL 1 Y4" FULL WIDTH / I PARTIAL DEPTH MILL 11/2" TYPE 2360 WEAR COURSE % BITUMINOUS OVERLAY 2357 BITUMINOUS TACK COAT 2" EXIST. BITUMINOUS BASE COURSE EXIST 6" CL 5 AGG. BASE ' PROPOSED TYPICAL SECTION Hilltop Estates Document Path: L:\USERS\PUBWORKS\Engirieering\Projects\2020 Street Improvements\1373\1373 Fig 3 REMOVE & REPLACE EX. 8618&D412CURB & GUTTER, AS DIRECTED BY THE ENGINEER Date: 10/31/2019 FIG 3 Vienna Woods & Hilltop Estates Neighborhood Street Revitalization City Project No. 1372 & 1373 Informational Meeting — 5:30 P.M. Monday, Jan. 13, 2020 Council Chambers Attendance Aaron Nelson, Assistant City Engineer, 1 resident representing a single family home in Vienna, and 8 residents representing 5 single family homes, 3 town homes, and the church on Hilltop Estates (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. General project scope discussion. 2. Will there be any change to the geometry of the street stub at the end of Berry Ridge Road? The configuration of the existing stub will remain as it currently is. DRAINAGE 3. Two area specific drainage complaints. Water is holding in the curb. The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. The inspector will follow up with the two residents. ASSESSMENTS 4. How are assessments calculated? With single family residential (R-1) properties and townhome properties (11-3), the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. The property owner's portion is split evenly among all lots in the neighborhood. For Public Facilities (church), the property is assessed 75%, and commercial industrial are assessed 100%. Any work in the curbs and boulevard, and the utility improvements, is paid 100% by the city. Concrete entrance repairs are assessed 100% to the benefitted properties (C/I, P.F., and one of the R-3 townhome properties). S. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 -day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. Interest will be charged annually until paid in full. The 2019 interest rate was 4%, and the 2020 rate will be determined in February. 6. How is the church's assessment calculated? The Church (Crown of Life Lutheran Church) from Hilltop Estates (proj 1373) had questions about how they and the commercial properties are being assessed. The total church and commercial/industrial street frontage was used to calculate the overall assessment for those two property classifications. Each parcel's assessment was then prorated based on the parcel size. The church representative is comfortable with that approach for calculating their assessment. UTILITIES 7. Is there any water main or sanitary sewer improvements proposed? Both the water main and sanitary sewer pipes have been reviewed and found to be in order, and no major improvements are proposed. However, minor repairs and adjustments will be performed to the manholes as needed, and some deteriorated manholes will be replaced. The meeting adjourned at 6:30 p.m. Hilltop Estates City Project 1373 Informational Meeting Monday, January 13, 2020, 5:30 p.m. Council Chambers NAME CONTACT INFO 3. 14 4. J0-T1e- 6. �1�' r ,�I`��`� L 7. �1/1 7 rl P� /r� � l 8. E03 ,k-CkI'/. Ca "--� 41q 5- Id�-),I"'J/ 6& J -d rto ya'�6-d' (� 0 I-'1 ✓ar,V vJ A0' JSI� Project 1367, Duckwood Estates and Project 1373, Hilltop Estates Visitors to be Heard Council Workshop 5:30 P.M. Tuesday, January 14, 2020 Council Chambers Attendance Ross Bintner, resident at 938 Waterford Drive East, addressed the City Council regarding his concerns on perceived inequity of cost application of the City’s Special Assessment Policy, specifically relating to the application of the policy for R1 and R3 properties under Project 1367, Duckwood Estates and Project 1373, Hilltop Estates. Questions/Comments 1.The R3 townhome properties are unfairly subsidizing the R1 single-family homes under Project 1373, Hilltop Estates. City staff is proposing to assess all properties in accordance with the City’s Assessment Policy. This method is comparable to how the original infrastructure was constructed and financed (through lot/home prices). A comparison of assessment calculations separating the R3 properties within the project (Crossroads Court only) yielded a similar assessment amount, $850, for the R3 properties. Not all R3 properties have the same density and infrastructure designs. Similarly, R1 properties have different densities from one project area to another, therefore there are differing assessments among different projects. A good comparison would be the adjacent Project 1193, Denmark Ave/Timbershores. The project area consists of a mix of R1 (single-family) and R3 (townhomes/quads). The projects have a similar mix of R1 and R3 zoning, with similar assessment ratios. City staff could review the current assessment policy with a focus on equity and avoiding unintended “subsidies” and bring the results back to the City Council with possible policy revision options for future consideration. This could be completed in a time that would accommodate assessment considerations for the projects included in the 2020 Street Improvements. Staff will await Council direction to proceed with such a review. Agenda Information Memo January 21, 2019 Eagan City Council Meeting PUBLIC HEARING C. Project 1374, Wilderness Park Street Improvements Action To Be Considered: Close the public hearing and approve Project 1374 (Wilderness Park - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 4, 2019, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the Wilderness Park neighborhood, residential streets in central Eagan located north of Wilderness Run Road and east of Pilot Knob Road. ➢ A structural mill and overlay of these streets are programmed for 2020 in the City of Eagan’s 5-Year CIP (2020-2024). ➢ On December 17, 2019, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 21, 2020 ➢ An informational neighborhood meeting was held on January 13, 2020 for the adjacent property owners to discuss the proposed improvements. Of the 68 properties to be assessed under this improvement, 2 residents representing 1 single family home attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHC-1 Feasibility Report PHC-2 Neighborhood Meeting Minutes -M Report for Wilderness Park Neighborhood Street Revitalization City Project No. 1374 January 21, 2020 wi CFf mss AuN Ro EAGAN Report for Wilderness Park Neighborhood Street Revitalization City Project No. 1374 January 21, 2020 wi CFf mss AuN Ro ••+sir EAGAN To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 21, 2020 Re: Wilderness Park Street Revitalization City Project No.: 1374 Attached is the feasibility report for the Wilderness Park Street Revitalization, City Project No. 1374. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: artment of Public Works I hereby certify that this report was prepared by me or under my direct supervision and that l am a duly Licensed Professional Engineer under the laws of the State of Minnesota. (LJ Aaron Nelson Date: 1 Reg. No. 45795 Date: /�/ 512 6 Reviewed By: jr�'— t Financeartment Date: /I/ Y ;V TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History..................................................................................................... 2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 Assessment Financing Options.....................................................................................7 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Wilderness Park Project # 1374 Street Area 14,700 Sq. Yds. Street Length 4,044 Feet Streets Included East Balsam Trail Carlson Lake Lane Wilderness Park Circle Wilderness Park Court Constructed 1974, 1976, 1977 Overlayed 2000 Crack Sealed - Seal Coated 2003, 2012 Absolute Location N % of Section 27 Township 27, Range 23 Relative Location North of Wilderness Run Road East of Pilot Knob Road Project Details • Roadway resurfacing (full width mill & PCI Rating 45/100 1-1/2" overlay) Recommended • Replacement of damaged curb & gutter Resurfacing Improvement • Adjustment/Replacement of: Scope o Sanitary/Storm sewer Curb Removal 17% o Utility castings o Water gate valves o Street signage Residential Lots 68 • Utility Improvements • Storm sewer improvements Cost Estimate/ Revenue Wilderness Park 1 Property City Mill & Overlay w/ Signage $ 193,000 $ 90,440 $ 102,560 Repair Existing Concrete Curb & Gutter $ 131,000 - $ 131,000 Utility Improvements $ 166,600 - $ 166,600 Total $ 490,600 $ 90,440 (18%) $ 400,160 (82%) Wilderness Park 1 January 21, 2020 Neighborhood Street Revitalization Wilderness Park Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,044 feet of residential streets in Wilderness Park neighborhood in central Eagan has been identified for 2020 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1974, 1976, and 1977, and were overlayed in 2000. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2012. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and Wilderness Park 2 that no major repairs are necessary. However, there is an ongoing drainage issue at the intersection of East Balsam Trail and Carlson Lake Lane that needs to be improved. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 4,044 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the N %, Section 27, lying North of Wilderness Run Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2019 PCI rankings for the street segments have a weighted average pavement condition rating of 45, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2020 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Wilderness Park 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 4" gravel base. The existing bituminous surface will be milled across its entire width to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. r Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 17% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of manholes and catch basin structures around the intersection of East Balsam Trail and Carlson Lake Lane that require replacement due to deterioration, and additional structures need to be added to improve an existing drainage issue at that location. These manholes will be financed through the Combined Utility Fund. Wilderness Park 4 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Stormwater and Water Quality Improvements — Stormwater quality improvements are proposed to reduce the amount of sediment entering Quigley Lake (LP -63). The improvements will include new storm sewer structures, include sump manholes, to be installed to collect sediment. This work will not be assessed but will be financed through the City's existing Storm Drainage E&M Fund and Water Quality Fund (Funds 1125 and 1127). Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available on Wilderness Run Wilderness Park 5 Road to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five -Year Capital Improvement Plan (2020 — 2024) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wilderness Park • Mill & Overlay........................................................................ $ 193,000 • Repair Existing Concrete Curb & Gutter ................................ $ 131,000 • Utility Improvements............................................................. $166,600 Total........................................................................... $ 490,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Wilderness Park 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots — All residential lots (68 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,330/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 7,567' Residential Frontage / 8,088' Total Frontage = 93.6% o $193,000 (Mill & Overlay Costs) x 50%x93.6% = $90,324 (Total R-1 Assessment) o $90,324 / 68 lots = $1,328.29, rounded to $1,330 / single-family lot The remaining frontage within the project area (521' or 6.4%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2019, the interest rate was set at 4%. The 2020 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,330 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year Interest / Year Cost / Year 1St Year $266 $62 $328 5t" Year $266 $11 $277 Bonds may be issued to finance the improvements. Wilderness Park 7 Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $233,560. The Combined Utility Fund will finance the estimated $126,600 of the utility improvements, and the remaining utility improvements will be financed by the Storm Drainage E&M Fund (1125) - $20,000; and the Water Quality Fund (1127) - $20,000. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 17, 2019 Informational Meeting............................................................................... January 13, 2020 Public Hearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 AwardContract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 Project Completion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement......... Wilderness Park 8 .......................... May 15, 2021 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 193,000 $ 90,440 $ 102,560 Repair Existing Curb & Gutter $ 131,000 - t $ 131,000 Utility Improvements $ 166,600 - $ 166,600 Totals ! $ 490,600 $ 90,440 (18%) $ 400,160 (82%) The Major Street Fund will finance the estimated street related project deficit of $233,560. The Combined Utility Fund will finance the estimated $126,600 of the utility improvements, and the remaining utility improvements will be financed by the Storm Drainage E&M Fund (1125) - $20,000; and the Water Quality Fund (1127) - $20,000. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 17, 2019 Informational Meeting............................................................................... January 13, 2020 Public Hearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 AwardContract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 Project Completion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement......... Wilderness Park 8 .......................... May 15, 2021 Appendix A Preliminary Cost Estimate City Project 1374 Wilderness Park Item No. I Item I Unit I Unit Price Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement- Full Width (1-1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2506.602 Adjust Frame and Ring Casting (Manhole) 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay Est Estimated Cost Qty LS $ 8,000.00 1 $ 8,000.00 SY $ 6.00 100 $ 600.00 SY $ 2.00 15025 $ 30,050.00 GAL $ 3.50 980 $ 3,430.00 TON $ 62.00 1395 $ 86,490.00 TON $ 115.00 25 $ 2,875.00 EA $ 250.00 2 $ 500.00 EA $ 800.00 12 $ 9,600.00 LS $ 4,000.00 1 $ 4,000.00 LS $ 1,550.00 1 $ 1,550.00 $ 147,095.00 $ 7,354.75 $ 154,449.75 $ 38,612.44 $ 193,062.19 Item No. Item Unit Unit Price Qtt Estimated Cost 2104.501 Remove Concrete Curb and Gutter LF V 10.00 Part u - Repair existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 1550 $ 15,500.00 2104.503 Remove Bituminous Pavement SY $ 6.00 500 $ 3,000.00 2104.503 Remove Concrete Sidewalk (6") SF $ 2.50 160 $ 400.00 2104.503 Remove PVC Storm Sewer LF $ 20.00 50 $ 1,000.00 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 30.00 85 $ 2,550.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 111 $ 12,765.00 2504.602 Irrigation Repair EA $ 325.00 5 $ 1,625.00 2521.501 6" Concrete Sidewalk SF $ 16.00 160 $ 2,560.00 2531.501 Concrete Curb and Gutter, D412 LF $ 30.00 1550 $ 46,500.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 3 $ 750.00 2572.503 Application of Water for Turf Establishment GAL $ 0.15 31050 $ 4,657.50 2573.530 Storm Drain Inlet Protection EA $ 175.00 13 $ 2,275.00 2575.550 Boulevard Topsoil Borrow— MnDOT 3877-21' CY $ 80.00 39 $ 3,120.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 345 $ 2,587.50 Subtotal $ 99,790.00 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter $ 4,989.50 $ 104,779.50 $ 26,194.88 $ 130,974.38 Item No. Item Unit Unit Price Estimated Cost Wilderness Park 9 Subtotal $ 126,900.00 5% Contingency Est Qty 6,345.00 Subtotal Part III - Utility Improvements 25% Indirect Costs $ 33,311.25 Part III - Utility Improvements $ 166,556.25 2504.602 Repair Gate Valve Mid Section EA $ 500.00 2 $ 1,000.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 500.00 1 $ 500.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 1,250.00 1 $ 1,250.00 2104.523 Salvage Casting EA $ 125.00 3 $ 375.00 2105.501 Common Excavation CY $ 45.00 75 $ 3,375.00 2105.603 Minor Grading LF $ 20.00 100 $ 2,000.00 2112.519 Subgrade Prep RDST $ 1,000.00 1.5 $ 1,500.00 2503.503 15" RC Pipe Sewer Des 3006 CL V LF $ 80.00 90 $ 7,200.00 2506.503 Reconstruct Drainage Structure LF $ 800.00 15 $ 12,000.00 2506.602 Connect to Existing Structure EA $ 500.00 2 $ 1,000.00 2506.602 Construct 72" Dia. CBMH over Ex. Pipe w/ Cstg. (R4342) EA $ 13,000.00 1 $ 13,000.00 2506.602 Construct 84" Dia. CBMH over Ex. Pipe EA $ 15,000.00 1 $ 15,000.00 2506.602 Construct 2x3 CB w/ Cstg. (3067V) EA $ 4,000.00 2 $ 8,000.00 2506.602 Construct 72" Dia. CBMH over Ex. Pipe w/ Cstg. (3067V) EA $ 13,000.00 1 $ 13,000.00 2506.602 Remove & Replace ex. CBMH w/72" Dia. (6' sump) CBMH EA $ 18,000.00 1 $ 18,000.00 2506.602 Remove & Replace ex. CBMH w/72" Dia. CBMH EA $ 10,000.00 1 $ 10,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 700.00 6 $ 4,200.00 2506.602 Remove & Replace Casting 3067V (Catch Basin) EA $ 1,000.00 5 $ 5,000.00 2506.602 Remove & Replace Cone and Casting (27") EA $ 3,000.00 3 $ 9,000.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 3 $ 1,500.00 Subtotal $ 126,900.00 5% Contingency $ 6,345.00 Subtotal $ 133,245.00 25% Indirect Costs $ 33,311.25 Part III - Utility Improvements $ 166,556.25 Part I - Bituminous Street Overlay $ 193,062.19 Part II - Repair Existing Curb & Gutter $ 130,974.38 Part III - Utility Improvements $ 166,556.25 Project 1374 Total Cost $ 490,592.82 Wilderness Park 10 Appendix B Preliminary Assessment Roll City Project #1374 Wilderness Park Carlson Lake Ln R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment Total 1258 Carlson Lake Ln 108425002010 1 1 $ 1,330 $ 1,330 1256 Carlson Lake Ln 108425002020 1 1 $ 1,330 $ 1,330 1254 Carlson Lake Ln 108425002030 1 1 $ 1,330 $ 1,330 1250 Carlson Lake Ln 108425003023 1 1 $ 1,330 $ 1,330 1246 Carlson Lake Ln 108425003031 1 1 $ 1,330 $ 1,330 1244 Carlson Lake Ln 108425003040 1 1 $ 1,330 $ 1,330 1242 Carlson Lake Ln 108425003050 1 1 $ 1,330 $ 1,330 1240 Carlson Lake Ln 108425003060 1 1 $ 1,330 $ 1,330 1238 Carlson Lake Ln 108425003070 1 1 $ 1,330 $ 1,330 1236 Carlson Lake Ln 108425003080 1 1 $ 1,330 $ 1,330 1222 Carlson Lake Ln 108425003150 1 1 $ 1,330 $ 1,330 1220 Carlson Lake Ln 108425003160 1 1 $ 1,330 $ 1,330 1218 Carlson Lake Ln 108425003170 1 1 $ 1,330 $ 1,330 1216 Carlson Lake Ln 108425003180 1 1 $ 1,330 $ 1,330 1214 Carlson Lake Ln 108425003190 1 1 $ 1,330 $ 1,330 1212 Carlson Lake Ln 108425003200 1 1 $ 1,330 $ 1,330 1210 Carlson Lake Ln 108425003210 1 1 $ 1,330 $ 1,330 1208 Carlson Lake Ln 108425003220 1 1 $ 1,330 $ 1,330 1206 Carlson Lake Ln 108425003230 1 1 $ 1,330 $ 1,330 1204 Carlson Lake Ln 108425003240 1 1 $ 1,330 $ 1,330 1203 Carlson Lake Ln 108425004130 1 1 $ 1,330 $ 1,330 1205 Carlson Lake Ln 108425004120 1 1 $ 1,330 $ 1,330 1207 Carlson Lake Ln 108425004110 1 1 $ 1,330 $ 1,330 1215 Carlson Lake Ln 108425001180 1 1 $ 1,330 $ 1,330 1217 Carlson Lake Ln 108425001170 1 1 $ 1,330 $ 1,330 1219 Carlson Lake Ln 108425001160 1 1 $ 1,330 $ 1,330 1221 Carlson Lake Ln 108425001150 1 1 $ 1,330 $ 1,330 1225 Carlson Lake Ln 108425001140 1 1 $ 1,330 $ 1,330 1231 Carlson Lake Ln 108425001130 1 1 $ 1,330 $ 1,330 1245 Carlson Lake Ln 108425001061 1 1 $ 1,330 $ 1,330 1247 Carlson Lake Ln 108425001051 1 1 $ 1,330 $ 1,330 1249 Carlson Lake Ln 108425001040 1 1 1 $ 1,330 $ 1,330 Wilderness Park 11 1251 Carlson Lake Ln 108425001030 1 1 $ 1,330 I $ 1,330 1253 Carlson Lake Ln 108425001020 1 1 $ 1,330 $ 1,330 1255 Carlson Lake Ln 108425001010 1 1 $ 1,330 $ 1,330 $ 1,330 Subtotal 35 35 1 $ 46,550 Wilderness Park Circle R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment Total 1243 Wilderness Park Cir 108425001070 1 1 $ 1,330 $ 1,330 1241 Wilderness Park Cir 108425001080 1 1 $ 1,330 $ 1,330 1239 Wilderness Park Cir 108425001090 1 1 $ 1,330 $ 1,330 1237 Wilderness Park Cir 108425001100 1 1 $ 1,330 $ 1,330 1235 Wilderness Park Cir 108425001110 1 1 $ 1,330 $ 1,330 1233 Wilderness Park Cir 108425001120 1 1 $ 1,330 $ 1,330 1,330 Subtotal 6 6 108425001230 $ 7,980 Wilderness Park Court R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment Total 1224 Wilderness Park Ct 108425003140 1 1 $ 1,330 $ 1,330 1226 Wilderness Park Ct 108425003130 1 1 $ 1,330 $ 1,330 1228 Wilderness Park Ct 108425003120 1 1 $ 1,330 $ 1,330 1230 Wilderness Park Ct 108425003110 1 1 $ 1,330 $ 1,330 1232 Wilderness Park Ct 108425003100 1 1 $ 1,330 $ 1,330 1234 Wilderness Park Ct 108425003090 1 1 $ 1,330 $ 1,330 1,330 Subtotal 6 6 108425001230 $ 7,980 Wilderness Park 12 East Balsam Trail R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment Total 1208 East Balsam TO 108425001190 1 1 $ 1,330 $ 1,330 1212 East Balsam Trl 108425001200 1 1 $ 1,330 $ 1,330 1216 East Balsam Trl 108425001210 1 1 $ 1,330 $ 1,330 1218 East Balsam Trl 108425001220 1 1 $ 1,330 $ 1,330 1222 East Balsam Trl 108425001230 1 1 $ 1,330 $ 1,330 1226 East Balsam Trl 108425001240 1 1 $ 1,330 $ 1,330 1230 East Balsam Trl 108425001250 1 1 $ 1,330 1 $ 1,330 Wilderness Park 12 1234 East Balsam Trl 108425001260 1 1 $ 1,330 $ 1,330 1238 East Balsam Trl 108425001270 1 1 $ 1,330 $ 1,330 1244 East Balsam Trl 108425001280 1 1 $ 1,330 $ 1,330 1248 East Balsam Trl 108425001290 1 1 $ 1,330 $ 1,330 1254 East Balsam Trl 108425001300 1 1 $ 1,330 $ 1,330 1249 East Balsam Trl 108425004021 1 1 $ 1,330 $ 1,330 1245 East Balsam Trl 108425004030 1 1 $ 1,330 $ 1,330 1239 East Balsam Trl 108425004040 1 1 $ 1,330 $ 1,330 1235 East Balsam TO 108425004050 1 1 $ 1,330 $ 1,330 1229 East Balsam Trl 108425004060 1 1 $ 1,330 $ 1,330 1225 East Balsam Trl 108425004070 1 1 $ 1,330 $ 1,330 1219 East Balsam Trl 108425004080 1 1 $ 1,330 $ 1,330 1215 East Balsam Trl 108425004090 1 1 $ 1,330 $ 1,330 1211 East Balsam Tri 108425004100 1 1 $ 1,330 $ 1,330 Subtotal 21 21 $ 27,930 Total 68 $ 90,440 R-1 Frontage 7,567 93.6% Non -Assessable Frontage 521 6.4% Total Frontage 8,088 100.0% Wilderness Park 13 1 1 \ I I I EAGAN 2020 Street Revitalization - Project 1374 Wilderness Park Document Path: L:IUSERSIPUBWORKS1EngineeringlProjects12020 Street Impro—ents12020 Locabon.mxd Date: 12/612019 FIG 1 Y ODL RD N Z9 Fre S+atio Jk 1{es ,y Punt .' f ��9r C•rni cr.a � aty ht int Pa. @'r m'.?cre. 1 Facility (oriel. 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Lae Document Path: L:IUSERSIPUBWORKS1EngineeringlProjects12020 Street Impro—ents12020 Locabon.mxd Date: 12/612019 FIG 1 2020 Street Revitalization - Project 1374 Wilderness Park L:IUSERSIPUBWORKS1Engineering\Projects12020 Street Improvements11374 \13741 FIG 2 Date: 12/6/2019 FIG 2 j p F Eq `` • ' ' c 2020 Street Revitalization - Project 1374 U z --- Wilderness Park , o �3� °1sN Typical Street Sections q eE� 60 ' ROW 34'13-13 TYPICAL 3Y2 " EXIST. BITUMINOUS 6" EXIST CL 5 AGG. BASE EXIST. TYPICAL SECTION Wilderness Park 6Y ROW 34' B -B TYPICAL EXIST. B618 & D412 CURB & GUTTER 1 Y4" FULL WIDTH MILL I 1Y2" TYPE 2360 WEAR COURSE % BITUMINOUS OVERLAY 2357 BITUMINOUS TACK COAT 2" EXIST. BITUMINOUS BASE COURSE EXIST 6" CL 5 AGG. BASE i PROPOSED TYPICAL SECTION Wilderness Park Document Path: L:\USERS\PUBWORKS\Engineering\Projects\2020 Street Improvements\137411374 Fig 3 REMOVE & REPLACE EX. B618 & D412 CURB & GUTTER, AS DIRECTED BY THE ENGINEER Date: 10/31/2019 FIG 3 Wilderness Park, Oak Chase 1St — 5th, Oak Bluffs Neighborhood Street Revitalization City Project No. 1374, 1375, & 1376 Informational Meeting -6:30 P.M. Monday, Jan. 13, 2020 Council Chambers Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing a single family home in Wilderness Park, and 3 residents representing 3 single family homes in Oak Chase 1St -5th, and 3 residents representing 2 single family homes on the private street in Oak Bluffs (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. General project scope discussion. 2. Speed concern from cut through traffic on Oak Chase Way. Would the City put in a speed hump? Historical traffic studies do not show a significant amount of traffic on the road, so most of it is likely from people living in the neighborhood. If the resident wanted to pursue traffic calming techniques being constructed in the neighborhood, he would need to circulate a petition through the neighborhood to see if there is significant support. The neighborhood would also need to pay all related costs. If there's support, the city would initiate a traffic study to determine if there is a speeding issue. If there is, the request could be brought to the Council for consideration. However, many studies show that traffic speeds and noise will increase between speed humps, and many neighborhoods request them to be removed within in a few years of installation. The resident will inform staff if they intend to pursue a petition. DRAINAGE 3. One area specific drainage complaint. Water is holding in the curb. The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. The inspector will follow up with the resident. 4. How are assessments calculated? With single family residential (R-1) properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. The property owner's portion is split evenly among all lots in the neighborhood. 5. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 -day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. Interest will be charged annually until paid in full. The 2019 interest rate was 4%, and the 2020 rate will be determined in February. 1911914ll9l:61 6. Is there any water main or sanitary sewer improvements proposed? Both the water main and sanitary sewer pipes have been reviewed and found to be in order, and no major improvements are proposed. However, minor repairs and adjustments will be performed to the manholes as needed, and some deteriorated manholes will be replaced. PRIVATE STREETS 7. (Proj. 1376) 9 homes have driveways on the private street Lexie Court. Will the city be working on any private streets? Will the City take over the private street? Why are those homeowners paying the same assessment as everyone else, and also be responsible to maintain their own street too? Work is limited to only the public streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28'-32' wide with curb & gutter), they are located within dedicated public rights-of-way (50'-60' wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). The private street was constructed below city standards, so the City would not take over ownership and/or maintenance of the private street. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on the network of public streets to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. The meeting adjourned at 8:05 p.m. Wilderness Park City Project 1374 Informational Meeting Monday, January 13, 2020, 6:30 p.m. Council Chambers NAME CONTACT INFO 3. 4. 5 A 0 9. Agenda Information Memo January 21, 2019 Eagan City Council Meeting PUBLIC HEARING D. Project 1375, Oak Chase 1st – 5th Street Improvements Action To Be Considered: Close the public hearing and approve Project 1375 (Oak Chase 1st – 5th - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 4, 2019, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Oak Chase 1st – 5th Additions, residential streets in central Eagan located south of Wilderness Run Road and west of Lexington Avenue. ➢ A structural mill and overlay of these streets are programmed for 2020 in the City of Eagan’s 5-Year CIP (2020-2024). ➢ On December 17, 2019, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 21, 2020. ➢ An informational neighborhood meeting was held on January 13, 2020, for the adjacent property owners to discuss the proposed improvements. Of the 50 properties to be assessed under this improvement, 3 residents representing 3 single family homes attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHD-1 Feasibility Report PHD-2 Neighborhood Meeting Minutes Report for Oak Chase 1st _ Stn Neighborhood Street Revitalization City Project No. 1375 January 21, 2020 EAGAN Report for Oak Chase 1st _ Stn Neighborhood Street Revitalization City Project No. 1375 January 21, 2020 To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 21, 2020 Re: Oak Chase 1 It — 5t" Street Revitalization City Project No.: 1375 Attached is the feasibility report for the Oak Chase 1 It — 5th Street Revitalization, City Project No. 1375. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: 01:�V`f A De rtment of Public Works Reviewed By: Finance artment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. fix�� Aaron Nelson Date: Reg. No. 45795 Date: f// b Date: f aU TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History..................................................................................................... 2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................5 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................7 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Oak Chase 1St — 5th Project # 1375 Street Area 17,900 Sq. Yds. Street Length 5,318 Feet � Streets Included I Oak Chase Lane Oak Chase Road Oak Chase Way Constructed 1971, 1974 Reconstructed 1998 Crack Sealed Scope o Utility castings Seal Coated 2003, 2011 Absolute Location SE % of Section 27 Township 27, Range 23 Relative Location South of Wilderness Run Road West of Lexington Avenue Project Details • Roadway resurfacing (edge mill & 1- I PCI Rating 49/100 1/2" overlay) Recommended • Replacement of damaged curb & gutter, Improvement Overlay • Adjustment/Replacement of: o Sanitary/Storm sewer Curb Removal 12% Scope o Utility castings o Watergate valves I o Street signage Residential Lots 49 • Utility Improvements Park Parcels 1 • Pedestrian Ramp Repairs Cost Estimate/ Revenue Mill & Overlay w/ Signage $ 177,300 Repair Existing Concrete Curb & Gutter $ 109,100 Utility Improvements $ 144,300 Property i City $ 86,400 $ 90,900 - $ 109,100 $ 144,300 Total $ 430,700 $ 86,400 (20%) $ 344,300 (80%) Oak Chase 11t — 5th 1 January 7, 2020 Neighborhood Street Revitalization Oak Chase 1st — 5th Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,318 feet of residential streets in the Oak Chase 1St — 5th additions in central Eagan has been identified for 2020 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1971 and 1974 and were reconstructed in 1998. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 22 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Oak Chase 1St — 5th 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 5,318 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SE %, Section 27, lying South of Wilderness Run Road, West of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 I Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2019 PCI rankings for the street segments have a weighted average pavement condition rating of 49, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2020 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Oak Chase 1St — 5th 3 Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 12% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adiustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of manholes structures that require replacement due to deterioration. These manholes will be financed through the Combined Utility Fund. Oak Chase 15t — 5 t 4 x. - j• • ,b Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of �u replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota 52 Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a trail is available on Cliff Road and Wilderness Run Road (both adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. A permit from Dakota County will be required to work within the Cliff Road right-of-way. Oak Chase 1St — 5th Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (overlay) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five -Year Capital Improvement Plan (2020 — 2024) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Oak Chase 1st — 51n • Mill & Overlay........................................................................ $ 177,300 • Repair Existing Concrete Curb & Gutter ................................ $ 109,100 • Utility Improvements............................................................. $144,300 Total........................................................................... $ 430,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay—Neighborhood Parks 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Oak Chase 11t — V 6 Residential Lots—All residential lots (49 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,720/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 10,126' Residential Frontage/ 10,636' Total Frontage= 95.2% o $177,300 (Mill & Overlay Costs) x 50%x95.2% = $84,395 (Total R-1 Assessment) o $84,395 / 49 lots = $1,722.35, rounded to $1,720 / single-family lot Neighborhood Park Parcels - All neighborhood park parcels (1 park parcel) as shown on Figure 2, adjacent to a street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per front -foot, based on the City's Assessment Policy, is $8.33 / Neigh. Park F.F. and is calculated as follows: • Total Front Feet (F.F.) = 10,636 F.F. • Neighborhood Park street frontage = 255 F.F., 32' f -f width Mill & Overlay — Neighborhood Park Properties o $177,300 (Mill & Overlay Costs) / 10,636' Total Frontage= $16.69 o $16.69 x 50% (assessment rate) = $8.33 / Neigh. Park F.F. o Total assessment: $8.33 F.F. x 255 F.F. _ $2,124.15, rounded to $2,120. The remaining frontage within the project area (255' or 2.4%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2019, the interest rate was set at 4%. The 2020 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,720 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: _ Principal /Year Interest /Year Cost /Year 1st Year $344 $80 $424 5th Year $344 $14 $358 Oak Chase 1st — 5th 7 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $200,000. The Combined Utility Fund will finance the estimated $144,300 utility improvements. Proiect Schedule Present Feasibility Report to City Council/ Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 177,300 $ 86,400 $ 90,900 Repair Existing Curb & Gutter $ 109,100 - $ 109,100 Utility Improvements $ 144,300 - $ 144,300 Totals $ 430,700 $ 86,400 (20%) $ 344,300 (80%) The Major Street Fund will finance the estimated street related project deficit of $200,000. The Combined Utility Fund will finance the estimated $144,300 utility improvements. Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 17, 2019 Informational Meeting...............................................................................January 13, 2020 Public Hearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 Bid Date........................................................................................................ Mach. 17, 2020 Award Contract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 Project Completion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement ........................................... May 15, 2021 Oak Chase 1st — 5 t 8 Appendix A Preliminary Cost Estimate City Project 1375 Oak Chase 1st - 5th Item No. Item Unit Unit Price Qty Estimated Cost 2021.501 Mobilization LS Part I - gituminous street uverlay Item Unit Unit Price st Qty Estimated Cost 2021.501 Mobilization LS $ 8,000.00 1 $ 8,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 10 $ 60.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.30 7155 $ 9,301.50 2357.502 Bituminous Material for Tack Coat GAL $ 3.50 1175 $ 4,112.50 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 62.00 1680 $ 104,160.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 6 $ 690.00 2504.602 Adjust Gate Valve Box EA $ 250.00 6 $ 1,500.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 2 $ 1,600.00 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace LS $ 1,690.00 1 $ 1,690.00 Subtotal $ 135,114.00 5% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay $ 6,755.70 $ 141,869.70 $ 35,467.43 $ 177,337.13 Item No. Item Unit Unit Price st Qty Estimated Cost 2104.501 Remove Concrete Curb and Gutter LF Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 1240 $ 12,400.00 2104.518 Remove Bituminous Trail Pavement SF $ 0.75 160 $ 120.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 15.00 14 $ 210.00 2105.501 Common Excavation CY $ 45.00 20 $ 900.00 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 30.00 20 $ 600.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 115 $ 13,225.00 2504.602 Irrigation Repair EA $ 325.00 5 $ 1,625.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 16,00 160 $ 2,560.00 2531.501 Concrete Curb and Gutter, D412 LF $ 30.00 1240 $ 37,200.00 2531.507 Concrete Valley Gutter - High Early SY $ 90.00 14 $ 1,260.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 80.00 8 $ 640.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 3 $ 750.00 2572.503 Application of Water for Turf Establishment GAL $ 0.15 24750 $ 3,712.50 2573.530 Storm Drain Inlet Protection EA $ 175.00 17 $ 2,975.00 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-2F CY $ 80.00 30 $ 2,400.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 275 $ 2,062.50 Subtotal $ 83,140.00 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter Oak Chase 1St - 5th 9 $ 4,157.00 $ 87,297.00 $ 21,824.25 $ 109,121.25 Item No. I Item Part III - Utility Improvements 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2104.523 Salvage Casting 2506.521 Install Casting 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings 2506.602 Remove & Replace CBMH Structure (4' Dia.) 2506.602 Remove & Replace STMH Structure w/Cstg (4' Dia.) 2506.602 Remove & Replace Cone and Casting (27") 2506.602 Repair/ Grout CB or MH Invert/ Doghouses Subtotal 5% Contingency Subtotal 25% Indirect Costs Part III - Utility Improvements Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Part III - Utility Improvements Project 1375 Total Cost Unit Unit Price I Qtt Estimated Cost EA $ 500.00 1 $ 500.00 EA $ 500.00 2 $ 1,000.00 EA $ 125.00 4 $ 500.00 EA $ 700.00 4 $ 2,800.00 EA $ 700.00 13 $ 9,100.00 EA $ 5,500.00 4 $ 22,000.00 EA $ 6,500.00 1 $ 6,500.00 EA $ 3,000.00 22 $ 66,000.00 EA $ 500.00 3 $ 1,500.00 Oak Chase 11t — 5th 10 $ 109,900.00 $ 5,495.00 $ 115,395.00 $ 28,848.75 $ 144,243.75 $ 177,337.13 $ 109,121.25 $ 144,243.75 $ 430,702.13 Appendix B Preliminary Assessment Roll City Project #1375 Oak Chase 1st -5th Oak Chase Rd R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment Total 4435 Oak Chase Rd 10-53500-07-030 1 1 $ 1,720 $ 1,720 4455 Oak Chase Rd 10-53500-07-020 1 1 $ 1,720 $ 1,720 4487 Oak Chase Rd 10-53500-06-030 1 1 $ 1,720 $ 1,720 4505 Oak Chase Rd 10-53500-06-020 1 1 $ 1,720 $ 1,720 4515 Oak Chase Rd 10-53500-06-010 1 1 $ 1,720 $ 1,720 4535 Oak Chase Rd 10-53500-05-020 1 1 $ 1,720 $ 1,720 4543 Oak Chase Rd 10-53503-01-010 1 1 $ 1,720 $ 1,720 4549 Oak Chase Rd 10-53503-01-020 1 1 $ 1,720 $ 1,720 4567 Oak Chase Rd 10-53503-01-110 1 1 $ 1,720 $ 1,720 4575 Oak Chase Rd 10-53503-01-120 1 1 $ 1,720 $ 1,720 4585 Oak Chase Rd 10-53503-01-130 1 1 $ 1,720 $ 1,720 4486 Oak Chase Rd 10-53500-02-011 1 1 $ 1,720 $ 1,720 4424 Oak Chase Rd 10-53502-02-011 1 1 $ 1,720 $ 1,720 4434 Oak Chase Rd 10-53500-01-020 1 1 $ 1,720 $ 1,720 4504 Oak Chase Rd 10-53500-02-020 1 1 $ 1,720 $ 1,720 4514 Oak Chase Rd 10-53500-02-030 1 1 $ 1,720 $ 1,720 4542 Oak Chase Rd 10-53504-01-060 1 1 $ 1,720 $ 1,720 4546 Oak Chase Rd 10-53504-01-050 1 1 $ 1,720 $ 1,720 4556 Oak Chase Rd 10-53504-01-040 1 1 $ 1,720 $ 1,720 4568 Oak Chase Rd 10-53504-01-030 1 1 i $ 1,720 $ 1,720 4576 Oak Chase Rd 10-53504-01-020 1 1 $ 1,720 $ 1,720 4590 Oak Chase Rd 10-53504-01-010 1 1 $ 1,720 $ 1,720 Subtotal 22 22 $ 37,840 Oak Chase Ln R-1 Residential P.l.N. Equivalent ! Lots 1 Unit Assessment Tota! 4467 Oak Chase Ln 10-53500-07-010 1 1 1 1 1 $ 1,720 $ 1,720 4473 Oak Chase Ln 10-53501-02-010 1 1 $ 1,720 $ 1,720 4479 Oak Chase Ln 10-53501-02-020 1 1 $ 1,720 $ 1,720 4485 Oak Chase Ln 10-53501-02-030 1 1 $ 1,720 $ 1,720 4491 Oak Chase Ln 10-53501-02-040 1 1 $ 1,720 $ 1,720 4497 Oak Chase Ln 10-53501-02-050 i 1 1 $ 1,720 $ 1,720 4503 Oak Chase Ln 10-53501-02-060 1 1 $ 1,720 $ 1,720 4509 Oak Chase Ln 10-53501-02-070 1 1 $ 1,720 $ 1,720 4519 Oak Chase Ln 10-53501-02-080 1 ' 1 $ 1,720 $ 1,720 Oak Chase 15t - 5th 11 4521 Oak Chase Ln 10-53501-02-090 1 1 $ 1,720 $ 1,720 4480 Oak Chase Ln 10-53501-01-010 1 1 $ 1,720 $ 1,720 4490 Oak Chase Ln 10-53501-01-020 1 1 $ 1,720 $ 1,720 4510 Oak Chase Ln 10-53501-01-030 1 1 $ 1,720 $ 1,720 I 4540 Oak Chase Ln 10-53504-01-070 1 1 $ 1,720 $ 1,720 $ 1,720 Subtotal 14 14 1 $ 24,080 Oak Chase Way R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment } Total 4465 Oak Chase Way 10-53500-02-012 1 1 $ 1,720 $ 1,720 4485 Oak Chase Way 10-53502-01-010 1 1 $ 1,720 $ 1,720 4511 Oak Chase Way10-53502-01-020 1 1 I 1 $ 1,720 $ 1,720 4525 Oak Chase Way 10-53502-01-030 1 1 $ 1,720 $ 1,720 4529 Oak Chase Way 10-53504-01-080 1 1 $ 1,720 $ 1,720 4454 Oak Chase Way 10-53500-01-030 1 1 $ 1,720 $ 1,720 4460 Oak Chase Way 10-53502-02-030 1 1 $ 1,720 $ 1,720 4470 Oak Chase Way 10-53502-02-040 1 1 $ 1,720 $ 1,720 4480 Oak Chase Way 10-53502-02-052 1 1 $ 1,720 $ 1,720 4490 Oak Chase Way 10-53502-02-061 1 1 $ 1,720 $ 1,720 4500 Oak Chase Way 10-53502-02-070 1 1 $ 1,720 $ 1,720 4510 Oak Chase Way 10-53502-02-080 1 1 $ 1,720 $ 1,720 4520 Oak Chase Way 10-53502-02-090 1 1 $ 1,720 $ 1,720 Subtotal 13 13 $ 22,360 NEIGHBORHOOD PARK Neighborhood Park (N.P.) i P.I.N. # Lots Front Footage Rate/Front Footage Total 4400 Oak Chase Rd i 10-53500-01-010 1 255 $ 8.33 $ 2,120 Subtotal I 1 255 $ 2,120 Total 50 $ 86,400 R-1 Frontage 10,126 95.2% Neighborhood Park Frontage 255 2.4% Non -Assessable Frontage 255 2.4% Total Frontage 10636 100.0% Oak Chase 11t - 5th 12 I EAGAN la+n ric A 2020 Street Revitalization - Project 1375 Oak Chase 1st - 5th LaAc ",brmn, dr7n �ler,en ln4e �.. ?�•orn.l Pan. j'� CLIFF Hnllanrr .. 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La}c ' L.aAe .ebm, x,Hr .2egrmral ,�q.A .. 4,1 nl-c / aAc anud LrAu � +w„ ^� unary w 4 Zake ROSEMO UNT Document Path: L: IUSERSIPUBWORKSIEngineeringlProjects12020 Street Improvements12020 Location.mxd Date: 12/12/2019 FIG 1 //OF Eq 7 � a M � "► b \9e4 2020 Street Revitalization - Project 1375 Oak Chase 1 st - 5th L:IUSERSIPUBWORKS1EngineeringlProjects12020 Street Improvements11375113751 FIG 2 Date: 12/12/2019 FIG 2 OF Eq 2020 Street Revitalization - Project 1375 ? Oak Chase 1st -5th o Typical Street Sections 60 ' ROW 32' F -F TYPICAL 69 3" EXIST. BITUMINOUS EXIST. D412 CURB 6" EXIST CL 5 AGG. BASE & GUTTER EXIST. TYPICAL SECTION Oak Chase 1 st - 5th Additions 60' ROW 32' F -F TYPICAL V EDGE MILL 1'h" TYPE 2360 WEAR COURSE F BITUMINOUS OVERLAY �- 2357 BITUMINOUS TACK COAT REMOVE & REPLACE EX. 2" EXIST. BITUMINOUS BASE COURSED412 CURB &GUTTER, EXIST 6" CL 5 AGG. BASE AS DIRECTED BY THE ENGINEER PROPOSED TYPICAL SECTION Oak Chase 1 st - 5th Additions Document Path: L:\USERS\PUBWORKSIEngineering\Projects\2020 Street Improvements11375\1375 Fig 3 Date: 10/31/2019 FIG 3 Wilderness Park, Oak Chase 11t — 5th, Oak Bluffs Neighborhood Street Revitalization City Project No. 1374, 1375, & 1376 Informational Meeting — 6:30 P.M. Monday, Jan. 13, 2020 Council Chambers Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing a single family home in Wilderness Park, and 3 residents representing 3 single family homes in Oak Chase 111-511, and 3 residents representing 2 single family homes on the private street in Oak Bluffs (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. General project scope discussion. 2. Speed concern from cut through traffic on Oak Chase Way. Would the City put in a speed hump? Historical traffic studies do not show a significant amount of traffic on the road, so most of it is likely from people living in the neighborhood. If the resident wanted to pursue traffic calming techniques being constructed in the neighborhood, he would need to circulate a petition through the neighborhood to see if there is significant support. The neighborhood would also need to pay all related costs. If there's support, the city would initiate a traffic study to determine if there is a speeding issue. If there is, the request could be brought to the Council for consideration. However, many studies show that traffic speeds and noise will increase between speed humps, and many neighborhoods request them to be removed within in a few years of installation. The resident will inform staff if they intend to pursue a petition. DRAINAGE 3. One area specific drainage complaint. Water is holding in the curb. The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. The inspector will follow up with the resident. ASSESSMENTS 4. How are assessments calculated? With single family residential (R-1) properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. The property owner's portion is split evenly among all lots in the neighborhood. 5. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 -day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. Interest will be charged annually until paid in full. The 2019 interest rate was 4%, and the 2020 rate will be determined in February. UTILITIES 6. Is there any water main or sanitary sewer improvements proposed? Both the water main and sanitary sewer pipes have been reviewed and found to be in order, and no major improvements are proposed. However, minor repairs and adjustments will be performed to the manholes as needed, and some deteriorated manholes will be replaced. �;�1%r>i �►� li:� �I � lt►.� 7. (Prof. 1376) 9 homes have driveways on the private street Lexie Court. Will the city be working on any private streets? Will the City take over the private street? Why are those homeowners paying the same assessment as everyone else, and also be responsible to maintain their own street too? Work is limited to only the public streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28'-32' wide with curb & gutter), they are located within dedicated public rights-of-way (50'-60' wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). The private street was constructed below city standards, so the City would not take over ownership and/or maintenance of the private street. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on the network of public streets to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. The meeting adjourned at 8:05 p.m. NAME 2. 4. 5. 6. 7. 8. N Oak Chase 1st -5 th City Project 1375 Informational Meeting Monday, January 13, 2020, 6:30 p.m. Council Chambers CONTACT INFO Agenda Information Memo January 21, 2019 Eagan City Council Meeting PUBLIC HEARING E. Project 1376, Oak Bluffs Street Improvements Action To Be Considered: Close the public hearing and approve Project 1376 (Oak Bluffs - Street Improvements) as presented and authorize the preparation of detailed plans and specifications . Facts: ➢ On June 4, 2019, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the Oak Bluffs neighborhood, residential streets in eastern Eagan located north of Diffley Road and east of Dodd Road. ➢ A structural mill and overlay of these streets are programmed for 2020 in the City of Eagan’s 5-Year CIP (2020-2024). ➢ On December 17, 2019, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for T uesday, January 21, 2020. ➢ An informational neighborhood meeting was held on January 13, 2020 for the adjacent property owners to discuss the proposed improvements. Of the 32 properties to be assessed under this improvement, 3 residents representing 2 single family homes on the private street (Lexie Court) in Oak Bluffs attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments (2) PHE-1 Feasibility Report PHE-2 Neighborhood Meeting Minutes Report for Oak Bluffs Neighborhood Street Revitalization City Project No. 1376 January 21, 2020 EAGAN Report for Oak Bluffs Neighborhood Street Revitalization City Project No. 1376 January 21, 2020 � I ♦ IEAGAN �1 To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 21, 2020 Re: Oak Bluffs Street Revitalization City Project No.: 1376 Attached is the feasibility report for the Oak Bluffs Street Revitalization, City Project No. 1376. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: e artment of Public Works Reviewed By: Finance D I rtment hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. n Nelson Date: f I I`i IZsa"tx Reg. No. 45795 Date: 1 /�/ 2 D Date: TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History..................................................................................................... 2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................7 Assessment Financing Options.....................................................................................7 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Oak Bluffs Project # 1376 Street Area 4,044 Sq. Yds. Street Length 1,255 Feet Streets Included Ethan Dr. Lexie Ct. Constructed 1999 Reconstructed - Crack Sealed - Seal Coated 2003, 2011 Absolute Location SW % of Section 24 Township 27, Range 23 Relative Location North of Diffley Road East of Dodd Road Project Details • Roadway resurfacing (edge mill & 1- PCI Rating 54/100 1/2" overlay) $ 37,120 $ 37,280 Recommended - • Replacement of damaged curb & gutterOverlay Improvement - • Adjustment/Replacement of: i Total $ 134,800 $ 37,120 (28%) o Sanitary/Storm sewer Curb Removal 15% Scope o Utility castings o Watergate valves o Street signage Residential Lots 32 • Utility Improvements • Pedestrian Ramp Improvements Cost Estimate/ Revenue Oak Bluffs 1 Property City Mill & Overlay w/ Signage $ 74,400 $ 37,120 $ 37,280 Repair Existing Concrete Curb & Gutter $ 51,800 - $ 51,800 Utility Improvements $ 8,600 - $ 8,600 i Total $ 134,800 $ 37,120 (28%) $ 97,680 (72%) Oak Bluffs 1 January 21, 2020 Neighborhood Street Revitalization Oak Bluffs Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five -Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,255 feet of residential street in Oak Bluffs neighborhood in eastern Eagan has been identified for 2020 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 2003 and 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. Oak Bluffs 2 To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1,255 feet of roadway. Figure 2 in Appendix C illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SW %, Section 24, lying North of Diffley Road, East of Dodd Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 —100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2019 PCI rankings for the street segments have a weighted average pavement condition rating of 54, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2020 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Oak Bluffs Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Oak Bluffs 4 dou Sidewalk/Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are z required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights—The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. Oak Bluffs 5 In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The street in this neighborhood was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 32 feet wide, has low traffic volumes, limited access points, and a sidewalk is available on Dodd Road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced, if necessary, to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (overlay) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five -Year Capital Improvement Plan (2020 — 2024) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2019 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Oak Bluffs • Mill & Overlay........................................................................ $ 74,400 • Repair Existing Concrete Curb & Gutter ................................ $ 51,800 • Utility Improvements............................................................. 8,60 Total........................................................................... $ 134,800 Oak Bluffs 6 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots–All residential lots (32 single family homes) as shown on Figure 2, having driveway or private street access onto the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,160/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 2,510' Residential Frontage / 2,510' Total Frontage = 100% o $74,400 (Mill & Overlay Costs) x 50% x 100% = $37,200 (Total R-1 Assessment) o $37,200 / 32 lots = $1,162.50, rounded to $1,160 / single-family lot Assessment Financine Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2019, the interest rate was set at 4%. The 2020 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,160 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year Interest / Year Cost/ Year 1St Year 1 $232 $54 $286 5th Year $232 $9 $241 — J Bonds may be issued to finance the improvements. Oak Bluffs 7 Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $89,080. The Combined Utility Fund will finance the estimated $8,600 utility improvements. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 17, 2019 Informational Meeting...............................................................................January 13, 2020 PublicHearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 Award Contract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 Project Completion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement ........................................... May 15, 2021 Oak Bluffs 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) 1 $ 74,400 $ 37,120 $ 37,280 Repair Existing Curb & Gutter $ 51,800- $ 51,800 Utility Improvements $ 8,600 - $ 8,600 Totals $ 134,800 $ 37,120 (28%) $ 97,680 (72%) The Major Street Fund will finance the estimated street related project deficit of $89,080. The Combined Utility Fund will finance the estimated $8,600 utility improvements. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 17, 2019 Informational Meeting...............................................................................January 13, 2020 PublicHearing............................................................................................January 21, 2020 Approve Plans and Specifications............................................................ February 18, 2020 BidDate........................................................................................................ March 17, 2020 Award Contract.................................................................................................April 7, 2020 Start Construction............................................................................................. May 1, 2020 Project Completion........................................................................................... August 2020 Final Cost Report.........................................................................................September 2020 Final Assessment Hearing......................................................................................Fall, 2020 First Payment Due with Property Tax Statement ........................................... May 15, 2021 Oak Bluffs 8 Appendix A Preliminary Cost Estimate City Project 1376 Oak Bluffs Item No. Item I i Unit j Est Unit Price Est City Estimated Cost Part I - Bituminous Street Overlay City LF $ 10.00 380 $ 2021.501 Mobilization LS $ 8,000.00 1 $ 8,000.00 2104.505 Remove Bituminous Pavement SY $ 6.00 10 $ 60.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.30 1994 $ 2,592.20 2357.502 Bituminous Material for Tack Coat GAL $ 3.50 330 $ 1,155.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 62.00 470 $ 29,140.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 25 $ 2,875.00 2504.602 Adjust Gate Valve Box EA $ 250.00 1 $ 250.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 800.00 7 $ 5,600.00 2563.601 Traffic Control LS $ 4,000.00 1 $ 4,000.00 SP -1 Signage Remove and Replace LS $ 850.00 1 $ 850.00 Subtotal 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 80.00 $ 54,522.20 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 2,726.11 $ 57,248.31 $ 17,174.49 $ 74,422.80 Item No. Item Unit Unit Price Est Estimated Cost 2104.501 City LF Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 10.00 380 $ 3,800.00 2104.503 Remove Bituminous Pavement SY $ 6.00 55 $ 330.00 2104.518 Remove Bituminous Trail Pavement SF $ 0.75 480 $ 360.00 2105.501 Common Excavation CY $ 45.00 10 $ 450.00 2211.501 Aggregate Base, Cl. 5 (100% Crushed) TON $ 30.00 10 $ 300.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 115.00 17 $ 1,955.00 2504.602 Irrigation Repair EA $ 325.00 5 $ 1,625.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 16.00 480 $ 7,680.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 34.00 35 $ 1,190.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 32.00 345 $ 11,040.00 2531.507 Concrete Valley Gutter- High Early SY $ 90.00 25 $ 2,250.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 80.00 24 $ 1,920.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.15 7200 $ 1,080.00 2573.530 Storm Drain Inlet Protection EA $ 175.00 9 $ 1,575.00 2575.550 Boulevard Topsoil Borrow - MnDOT 3877-21' CY $ 80.00 10 $ 800.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 7.50 80 $ 600.00 Subtotal $ 37,955.00 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter Oak Bluffs 9 $ 1,897.75 $ 39,852.75 $ 11,955.83 $ 51,808.58 st I Item No. Item Unit Unit Price Qty Estimated Cost i Part III - Utility Improvements 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Concrete Entrance Replacement Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Part III - Utility Improvements Project 1376 Total Cost Oak Bluffs 10 EA $ 700.00 9 $ 6,300.00 $ 6,300.00 $ 315.00 $ 6,615.00 $ 1,984.50 $ 8,599.50 $ 74,422.80 $ 51,808.58 $ 8,599.50 $ 134,830.88 Appendix B Preliminary Assessment Roll City Project #1376 Oak Bluffs Ethan Drive R-1 Residential P.I.N. Lot Equivalent # of Lots Unit Assessment Total 4189 Ethan Dr 105340002090 1 1 $ 1,160 $ 1,160 4185 Ethan Dr 105340002080 1 1 $ 1,160 $ 1,160 4179 Ethan Dr 105340002070 1 1 $ 1,160 $ 1,160 4171 Ethan Dr 105340002060 1 1 $ 1,160 $ 1,160 4165 Ethan Dr 105340002050 1 1 $ 1,160 $ 1,160 4159 Ethan Dr 105340002040 1 1 $ 1,160 $ 1,160 4151 Ethan Dr 105340002030 1 1 $ 1,160 $ 1,160 4143 Ethan Dr 105340002020 1 1 $ 1,160 $ 1,160 4135 Ethan Dr 105340002010 1 1 $ 1,160 $ 1,160 4134 Ethan Dr 105340001010 1 1 j $ 1,160 $ 1,160 4138 Ethan Dr 105340001020 1 1 $ 1,160 $ 1,160 4142 Ethan Dr 105340001030 1 1 $ 1,160 $ 1,160 4146 Ethan Dr 105340001040 1 1 $ 1,160 $ 1,160 4150 Ethan Dr 105340001050 1 1 $ 1,160 $ 1,160 4154 Ethan Dr 105340001060 1 1 $ 1,160 $ 1,160 4158 Ethan Dr 105340001070 1 1 $ 1,160 $ 1,160 4162 Ethan Dr 105340001080 1 1 { $ 11160 $ 1,160 4166 Ethan Dr 105340001090 1 1 $ 1,160 $ 1,160 4170 Ethan Dr 105340001100 1 1 $ 1,160 $ 1,160 4174 Ethan Dr 105340001110 1 1 $ 1,160 $ 1,160 4178 Ethan Dr 105340001120 1 ! 1 $ 1,160 $ 1,160 4182 Ethan Dr 105340001130 1 1 $ 1,160 $ 1,160 Subtotal 22 22 { $ 25,520 i i Lexie Ct R-1 Residential P.I.N. i Lot Equivalent # of Lots Unit Assessment Total 667 Lexie Ct 105340001140 1 1 $ 1,160 $ 1,160 668 Lexie Ct 105340001230 1 1 $ 11160 $ 1,160 658 Lexie Ct 105340001220 1 1 $ 1,160 $ 1,160 654 Lexie Ct 105340001210 1 1 $ 1,160 $ 1,160 i 650 Lexie Ct 105340001200 1 1 $ 1,160 $ 1,160 Oak Bluffs 11 646 Lexie Ct 105340001190 1 1 $ 1,160 $ 1,160 647 Lexie Ct 105340001180 1 1 $ 1,160 $ 1,160 651 Lexie Ct 105340001170 1 1 $ 1,160 $ 1,160 655 Lexie Ct 105340001160 1 1 $ 1,160 $ 1,160 659 Lexie Ct 105340001150 1 1 $ 1,160 $ 1,160 Subtotal 10 10 $ 11,600 Total 32 $ 37,120 R-1 Frontage 2,510 100.0% Total Frontage 2510 100.0% Oak Bluffs 12 *"T' :1 EAGAN 2020 Street Revitalization - Project 1376 Oak Bluffs td. 1. - I M r furaFPr r/ Is r:,l .c F nT.r l... � :bbni Laywi il,C.Hhr rrerr-. r Lowe Pnuu �, �•'� a roi °nrA 11 mr t par f nd p .r C unga. fJd�a•. r a+rYt fin 9ir2 rn •Ifirenc Farrbn ti nrFa � auFe � k(mrur' r.a.r ld Oak Bluffs ArF Project 1376:, 4 ra�Gam. PnrF a. DIFFLEY R Emer f;uat Hrll' C 5 pan -F 7'PAA 43, a e Ser, k +lF+arlx Pr rh -� 7ho.nas laAa `A'Ip:zrrJ i. J 5 Nralet ��n�Fr, Fre Sta AN w Aaa L.1, CLIFF RD htcp4h tnF Hnllnnr! l,nka Iii LaFa Po-ri reha-rar. Hdls Itpzrarnr FrrA f. q. Schal`e faA� enrcarrtnm a Corot, r j I 3WI orf rarF Document Path: L:IUSERSIPUBWORKS1EngineeringlProjectsi2020 Street Improvements12020 Location.mxd Date: 1216!2019 FIG 1 2020 Street Revitalization - Project 1376 Oak Bluffs L:IUSERSIPUBWORKS1EngineeringlProjects12020 Street Improvements11376 X13761 FIG 2 Date: 12/6/2019 FIG 2 Kk OF IS1 2020 Street Revitalization - Project 1376 - Oak Bluffs Typical Street Sections 60 ' ROW 32' B -B TYPICAL �4.5" EXIST. BITUMINOUS EXIST. B618 & D412 6" EXIST CL 5 AGG. BASE CURB & GUTTER EXIST. TYPICAL SECTION DUCKWOOD ESTATES 60' ROW 32' B -B TYPICAL No 1 Y4" FULL WIDTH/ PARTIAL DEPTH 1 Y" TYPE 2360 WEAR COURSE MILL BITUMINOUS OVERLAY 2357 BITUMINOUS TACK COAT 4.5" EXIST. BITUMINOUS EXIST 6" CL 5 AGG. BASE PROPOSED TYPICAL SECTION DUCKWOOD ESTATES Document Path: L:\USERS\PUBWORKS\Engineering\Projects\2020 Street Improvements\137611376 Fig 3 REMOVE & REPLACE EX. B618 & D412 CURB & GUTTER, AS DIRECTED BY THE ENGINEER Date: 10/31/2019 FIG 3 Wilderness Park, Oak Chase 151— Sth, Oak Bluffs Neighborhood Street Revitalization City Project No. 1374, 1375, & 1376 Informational Meeting — 6:30 P.M. Monday, Jan. 13, 2020 Council Chambers Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing a single family home in Wilderness Park, and 3 residents representing 3 single family homes in Oak Chase 1St -5t", and 3 residents representing 2 single family homes on the private street in Oak Bluffs (see attached sign -in sheet). Presentation of Proiect Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. General project scope discussion. 2. Speed concern from cut through traffic on Oak Chase Way. Would the City put in a speed hump? Historical traffic studies do not show a significant amount of traffic on the road, so most of it is likely from people living in the neighborhood. If the resident wanted to pursue traffic calming techniques being constructed in the neighborhood, he would need to circulate a petition through the neighborhood to see if there is significant support. The neighborhood would also need to pay all related costs. If there's support, the city would initiate a traffic study to determine if there is a speeding issue. If there is, the request could be brought to the Council for consideration. However, many studies show that traffic speeds and noise will increase between speed humps, and many neighborhoods request them to be removed within in a few years of installation. The resident will inform staff if they intend to pursue a petition. DRAINAGE 3. One area specific drainage complaint. Water is holding in the curb. The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. The inspector will follow up with the resident. ASSESSMENTS 4. How are assessments calculated? With single family residential (R-1) properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. The property owner's portion is split evenly among all lots in the neighborhood. 5. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 -day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. Interest will be charged annually until paid in full. The 2019 interest rate was 4%, and the 2020 rate will be determined in February. UTILITIES 6. Is there any water main or sanitary sewer improvements proposed? Both the water main and sanitary sewer pipes have been reviewed and found to be in order, and no major improvements are proposed. However, minor repairs and adjustments will be performed to the manholes as needed, and some deteriorated manholes will be replaced. PRIVATE STREETS 7. (Prof. 1376) 9 homes have driveways on the private street Lexie Court. Will the city be working on any private streets? Will the City take over the private street? Why are those homeowners paying the same assessment as everyone else, and also be responsible to maintain their own street too? Work is limited to only the public streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28'-32' wide with curb & gutter), they are located within dedicated public rights-of-way (50'-60' wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). The private street was constructed below city standards, so the City would not take over ownership and/or maintenance of the private street. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on the network of public streets to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. The meeting adjourned at 8:05 p.m. Oak Bluffs City Project 1376 Informational Meeting Monday, January 13, 2020, 6:30 p.m. Council Chambers NAME r CONTACT INFO 3. 4. 5. 6. 7. 8. 9. Agenda Information Memo January 21, 2020, Eagan City Council Meeting PUBLIC HEARING F. Approve 2020 Parks Dedication Fees and General Municipal Services and Materials Testing Rates Action To Be Considered: To close the public hearing and adopt a resolution approving the 2020 Parks Dedication Fees and General Municipal Services and Materials Testing Rates. Required Vote For Approval:  Majority of Councilmembers present Facts:  Per Minnesota Statutes 462.353, the adoption of development type fees require a notice of publication at least 10 days prior to a public hearing. The notice was published on January 9.  The Parks Dedication fees and Municipal Service and Material testing fees are reviewed and adopted annually to be included in the 2020 City Fee Schedule.  With the assistance of the City Attorney, the Parks and Recreation team evaluated and reviewed the Parks Dedication Fees and determined they should increase by 2‐4%.  The consulting engineering companies selected to provide general municipal services to the City of Eagan, and construction materials testing firms, submit their proposed fee schedule for the upcoming year.  According to the terms of the contracts, these proposed amendments to the original contracts must be approved by the City Council before implementation.  Fees for the general municipal consultants (Bolton & Menk; SEH and WSB), and materials testing firms (Braun Intertec and AET) have requested for the Council’s approval. All have elected to raise their 2020 rates for most personnel, generally to match inflation rates and local industry standard rates.  The consulting engineering companies providing technical specialty services have also submitted their proposed rates for 2020. Said rates are on file in the Engineering office for review.  Engineering staff have reviewed the proposed 2020 rates and found them to be in order for favorable Council action. Attachments: (3)  PHF‐1 Resolution adopting the Parks Dedication Fees and the General Municipal Services and Materials testing rates.  PHF‐2 Parks Dedication Fees  PHF‐3 2020 Consulting Engineering Fees – General Municipal and soils/materials testing RESOLUTION CITY OF EAGAN APPROVING THE 2020 PARKS DEDICATION FEES AND THE GENERAL MUNICIPAL SERVICE AND MATERIAL TESTING RATES WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the fees as listed in the attached shall be effective immediately: CITY OF EAGAN CITY COUNCIL By:_______________________ Its Mayor Attest:_______________________ Its Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: January 21, 2020 CERTIFICATION I, Christina Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21st day of January, 2020. ____________________________ Christina Scipioni, City Clerk 2020 Fee Schedule 8 OTHER DEVELOPMENT-RELATED CHARGES Fee Acct Code Parkland dedication: Single-family $3,722 3,579.00 per unit 9328.4670 Duplex 3,5973,526.00 per unit “ Townhouse/Quad 3,8173,742.00 per unit “ Apartments/Multiple 3,5453,475.00 per unit “ Commercial (post-1/1/83) 977939.00 per 1,000 ft2 of bldg. “ Industrial (post-1/1/83) 265255.00 per 1,000 ft2 of bldg. “ Commercial/Industrial (pre-1/1/83) 2,9472,834.00 per net acre “ Trailway dedication: Commercial/Industrial /Public Facility 1,3411,289.00 per net acre 9375.4671 Residential 265258.00 per unit 9375.4671 Water quality dedication: Water quality dedication fee is equal to the sum of: (1) the cost of the area of a water quality treatment pond using the per-acre land values below; and (2) the cost of the volume of that pond using the excavation rate below. Dedication fees apply in lieu of or in addition to construction or use of an actual treatment pond. Per-acre land values: Single-family 91,595.00 6501.4672 Duplex 90,185.00 “ Townhome 151,378.00 “ Apartments, Schools & Churches 160,627.00 “ Commercial 103,390.00 “ Industrial 88,680.00 “ Excavation rate 16.00 per cubic yard “ Tree mitigation/replacement: Refer to City Code section 11.70, subd. 13 for calculation. Individual trees 160.00 per diameter inch 9111.2120 Woodland areas 1.60 per sq. ft. of woodland 9111.2120 GENERAL MUNICIPAL ENGINEERING SERVICES CLASSIFICATION BOLTON & MENK INC. SHORT ELLIOTT HENDRICKSON INC. (S E H) WSB & ASSOCIATES, INC.CITY CITY POSITION CLASSIFICATION Senior Principal / Principal $195 - $280 $165 - $265 $152 - $192 $170 Department Head Principal Engineer / Sr Associate / Senior Proj Manager $145 - $225 $140 - $235 $152 - $192 $150 City Engineer Proj. Manager / Sr Transportation / Planner / Sr Proj. Specialist $115 - $200 $135 - $215 $135 - $150 $145 Transportation Engineer Engineering Specialist / Sr. Project Scientist $115 - $200 $130 - $170 $118 - $150 $135 Assistant City Engineer Sr. Landscape Architect / GIS Specialist $90 - $175 $115 - $170 $70 - $150 $145 Planner Project Engineer/ Architect $80 - $185 $100 - $150 $90 - $146 $135 Assistant City Engineer Environmental Scientist / Natural Resources Specialist $70 - $175 $90 - $130 $58 - $146 $95 Water Resource Specialist Senior/Lead Technician / Construction Observer $90 - $180 $105 - $165 $95 -$120 $110 Project Coordinator Engineering Technician $60 - $155 $85 - $135 $58 - $96 $100 Engineering Technician Admin Tech/ Clerical $55 - $135 $55 - $125 $53 - $94 $70 Engineering Aide Clerical Technician Project Surveyor $90 - $175 $110 - $155 $148 - $210 $100 Engineering Technician MATERIALS TESTING SERVICES CLASSIFICATION AMERICAN ENGINEERING TESTING, INC. BRAUN INTERTEC CORPORATION Soil Testing Nuclear Density Test $30 per test $23 per hour Sand Cone Density Test $55 per test $79 per hour Moisture Content $13 per test $19 each MnDOT Proctor $140 per test $185 each Sieve Analysis $105 per test $132 each MnDOT Modified Dynamic Cone Penetrometer (DCP)$55 per test $79 per hour Extraction of Asphalt in Aggregate $225 per test $104 each Concrete Testing Concrete Compressive Strength $22 per cyl.$96 each Cylinder Molds $3 per cyl.N/A Concrete Cylinders or Beams Pickup/Delivery $75 per trip $79 each Bituminous Testing MnDOT Gyratory Mix Properties $500 per test $185 each Pavement Density and Thickness of Bituminous Cores $46 per test $51 each Extraction of Asphalt in Aggregate $260 per test $104 each Project Management & Coordination Engineering Technician II $90 per hour $79 per hour Project Manager for Coordination $135 per hour $163 per hour Personal or Company Vehicle Mileage .75 per mile N/A 2020 COMPARISON RATES OF CONSULTING ENGINEERING FIRMS FOR THE CITY OF EAGAN 2020 COMPARISON RATES OF MATERIALS TESTING FIRMS FOR THE CITY OF EAGAN Agenda Information Memo January 21, 2020 Eagan City Council Meeting VI. 2020 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. Items to be acted upon are: A. Acting Mayor B. Official Legal Newspaper C. City Depositories D. City Council Meeting Dates E. City Council Meeting Procedures F. Council Standing Committee and Representative Appointments A. ACTING MAYOR Requested Action: The Mayor is asked to appoint a member of the City Council as Acting Mayor, which must be ratified by the City Council. Facts: • There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all other activities pertaining to the City of Eagan. Councilmember Gary Hansen was Acting Mayor in 2019. B. OFFICIAL LEGAL NEWSPAPER Requested Action: Designate the St. Paul Pioneer Press as the City of Eagan’s official legal newspaper. Facts: • There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City received a proposal from the St. Paul Pioneer Press, which is attached for review. The St. Paul Pioneer Press has been the designated official legal newspaper for the past year. Attachments: Proposal from Pioneer Press C. CITY DEPOSITORIES Requested Action: Designate Old National Bank, and US Bank, NA (4M Fund), and US Bank Trust as the City’s depositories. Facts: • Minnesota Statutes requires the City designate its depositories each year. The City currently uses Old National Bank for its demand deposit (checking) accounts and US Bank Trust for settling investment purchases and maturities. The City also has funds on deposit with the 4M Fund at US Bank, NA. At this time, no changes are proposed for 2020. D. CITY COUNCIL MEETING DATES Requested Action: Approve or modify the 2020 Schedule of City Council meetings as presented noting the alternate dates. Facts: • The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. • A tentative schedule is included, designating the first and third Tuesdays as regular City Council meeting dates, with the exception of: Tuesday, March 3 (Presidential Primary Election) Tuesday, August 4 (National Night Out) Tuesday, August 11 (Primary Elections) Tuesday, November 3 (General Elections) Staff is proposing: Monday, March 2 Monday, August 3 Wednesday, August 12 Wednesday, November 4 • A Listening Session will be held at 6:00 p.m. before each regular City Council meeting. Also included is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis. The fourth Tuesday is listed as tentative and might not be used, with the exception of February 25 (Caucuses). If the Council prefers an alternate date to the ones proposed on the schedule, this should be discussed at the meeting. Attachments: Schedule of proposed dates for regular City Council meetings and Special City Council meetings E. CITY COUNCIL MEETING PROCEDURES Requested Action: To acknowledge Robert’s Rules of Order as the means to conduct official business at all regular City Council meetings and approve the guidelines for public participation in City Council meetings. Facts: • Council Meeting Procedures – The City Council has adopted Robert’s Rules of Order to govern all business conducted at regular City Council meetings. Attachment: Guidelines for public participation in City Council meetings Requested Action: Formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Facts: • Adding an Item to the Agenda: It has been the past practice of the City Council to require two members of the City Council to make a request of the City Administrator that an unscheduled item be added to a City Council meeting agenda. For example, if a resident has a concern needing a timely response and at least two members of the City Council would like to discuss the concern, the two Councilmembers could request that the City Administrator include the concern on the next workshop or regular City Council meeting. This practice of requiring two members of the City Council to place an item on an agenda does not usually apply to items of business that are already scheduled to go through the regular process and procedures such as development proposals, ordinance amendments, etc. If it is the Council’s understanding that this again be the practice for 2020, formal ratification of the policy is requested. Requested Action: Ratify Council’s past practice and policy that during elections years, from the opening of the Council candidate filing period through the November election, the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised. Facts: • It has been past practice and policy that during election years, from the opening of the Council candidate filing period through the November election, the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised. The candidate filing period begins May 19; therefore, Visitors to be Heard will not be televised from May 19 – October 20, 2020. F. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Requested Action: Ratify the appointed members of Council standing committees, intergovernmental committees, Fire Relief Association and other appointments as amended. Facts: • Council Committee Appointments – Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council . The 2020 standing committees are as follows. The Mayor and Council shall determine whether any changes to these committees should be made. Standing Committees Communications Committee – Councilmember Bakken and Councilmember Hansen Finance Committee – Mayor Maguire and Councilmember Bakken Human Resources Committee – Mayor Maguire and Councilmember Fields Public Works Committee – Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons Advisory Parks and Recreation Commission - Councilmember Tilley Advisory Planning Commission – Councilmember Hansen Airport Relations Committee – Councilmember Fields Energy and Environment Advisory Commission – Councilmember Bakken Intergovernmental Committee Appointments Caponi Art Park Board – Director of Parks and Recreation Pimental DCC 2019-2020 Board – Councilmember Hansen (Councilmember Fields as alternate) DCC 2019-2020 Executive Board – City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau – Mayor Maguire Eagan Funfest Board – Recreation Supervisor Mozingo LOGIS Board of Directors – Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee – Assistant City Administrator Miller (Councilmember Fields as alternates) Minnesota Valley Transit Authority Board – Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor/Manager Breakfasts – Mayor Maguire Municipal Legislative Commission Board – Mayor Maguire Other (No appointment by City Council – information only): GREATER MSP Board of Directors – Mayor Maguire RCM – Mayor Maguire RCM Executive Committee – Mayor Maguire Urban Land Institute – Mayor Maguire MLC Board of Directors – Mayor Maguire Itasca Housing Task Force – Mayor Maguire MN Mayors Together – Mayor Maguire LMC & Metro Cities Policy Advisory Committees – Councilmember Hansen Metro Cities Board of Directors – Councilmember Hansen Transportation Advisory Board – Councilmember Hansen Testimony at Legislature – all as needed Fire Relief Association Board of Trustees – State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. _L .I 10 River Park Plaza • Suite 700 • St. Paul, MN 55107 Christina Scipioni City of Eagan Christina — Thank you for the opportunity to bid on the public notice publications for the City of Eagan. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, Washington, and Anoka counties and Western Wisconsin, Our Legal Publication rates for all notices are as follows: $6.00 per column inch per publication *(this = $0.43 per line, there are 141ines per column inch) Our circulation number below is for Sunday Full Run, however you can publish a notice any day of the week. Full Run —170,663 *All notices will be published full run. Deadline to submit a standard text notice is 12pm the day prior to the day you'd like your notice to run. Friday at 12pm is the deadline to submit a notice running on Saturday, Sunday, or Monday. If your notice includes a chart, graph, map, or any special formatting, the deadline is 12pm two days prior to the publication day, and Thursday at 12pm for a Saturday, Sunday, or Monday publish date. All legal notices should be emailed to Emily Kunz ekunz@pioneerpress.com and legals@pioneerpress.com after doing so, you'll be sent an email confirming receipt of your information and you'll be contacted shortly. Thank you for considering the Saint Paul Pioneer Press as the official legal newspaper for the City of Eagan for 2020. Please let me know if you have any questions, we look forward to partnering with you. Lliank you, mily unz — Advertising ekunzgpioneerpress. com ��a��;��r� ��w�$'G��f��'�� 4M_�i�tc� �'��s'��ii �<<�;`;�� »�<�F�l�,o �� t�i,1��4',� . . �°� • Affirmative Action, Equal Opportunity Employer. 2020 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS AND JANUARY 2021 MEETINGS JANUARY 7 MAY 19 OCTOBER 6 JANUARY 21 JUNE 2 OCTOBER 20 FEBRUARY 4 JUNE 16 NOVEMBER 4 3 Wednesday FEBRUARY 18 JULY 7 NOVEMBER 17 MARCH 2 1 Monday JULY 21 DECEMBER 1 MARCH 17 AUGUST 3 2 Monday DECEMBER 15 APRIL 7 AUGUST 18 JANUARY 5, 2021 APRIL 21 SEPTEMBER 1 JANUARY 19, 2021 MAY 5 SEPTEMBER 15 1 Monday, March 2 due to Presidential Nomination Primary 2 Monday, August 3 due to National Night Out 3 Wednesday, November 4 due to Elections There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 2020 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND FIRST JANUARY 2021 MEETING JANUARY 14 MAY 26 (tentative) OCTOBER 13 JANUARY 28 (tentative) JUNE 9 OCTOBER 27 (tentative) FEBRUARY 11 February 25 1 Tuesday MARCH 10 JUNE 23 (tentative) JULY 14 JULY 28 (tentative) NOVEMBER 10 NOVEMBER 24 (tentative) DECEMBER 8 MARCH 24 (tentative) AUGUST 12 2 Wednesday No tentative date due to Christmas holiday APRIL 14 AUGUST 25 (tentative) JANUARY 12, 2021 APRIL 28 (tentative) SEPTEMBER 8 JANUARY 26, 2021 (tentative) MAY 12 SEPTEMBER 22 (tentative) 1 Tuesday, February 25 no meeting due to Precinct Caucus 2Wednesday, August 12 due to Primary Elections __________________________________________________________________ Eagan City Council Meeting Procedures And Public Participation Guidelines ____________________________________________________________________________________________________________________________________ Welcome to a meeting of the Eagan City Council. In order to ensure that this and future Council meetings can be meaningful for the attending public, the City Council uses a set of rules to govern the conduct of its meetings. These “Rules of Procedure” are for the convenience of those attending the meeting. The City Council follows “Robert’s Rules of Order” for conducting official business. The following is a brief summary of the order of business for a City Council meeting which may be of interest. COUNCIL MEETING PROCEDURES Order of Business The schedule for a Council meeting is shown on the Agenda. An agenda is simply a list of business to be considered at a meeting and includes: • Roll Call & Pledge of Allegiance • Adopt Agenda/Approve Minutes • Consent Agenda • Public Hearings • Old Business • New Business • Legislative/Intergovernmental Affairs Update • Economic Development Authority • Administrative Agenda • Visitors to be Heard (10 minute total time limit) • Closed Session To find out about specific agenda items, refer to the City Web site at www.cityofeagan.com, or call the Municipal Center at (651) 675-5000. Agendas are available at the entrance to the Council Chambers at the time of meetings. ROLE OF THE PUBLIC The City Council welcomes the public to all Council meetings, workshops, and hearings and encourages individuals to express opinions during these meetings. To keep the agenda moving smoothly, the Council has adopted basic guidelines for making presentations before the Council. The purpose of these guidelines is: • To provide for an orderly meeting. • To provide equal and adequate time for review and consideration of agenda items. • To provide equal rights to all members of the public who address the Council. • To provide the City Council with an equal and rational approach to all decisions. Eagan City Council Meeting Procedures Page 2 MEETING CONDUCT GUIDELINES The City Council has established the following guidelines for the conduct of City Council meetings: 1. Persons attending a Council meeting may address the Council at the time at which specific items appear on the agenda. 2. When addressing the Council, the presenter shall approach the podium and begin presenting by stating his/her name and address. 3. All persons who speak must address the Mayor. 4. At public hearings, all audience remarks are limited to four (4) minutes and shall be addressed to the Mayor. Each person may speak only once. The Mayor may use discretion whether to allow repeat statements. 5. Presentations concerning items will be heard only upon approval of the Mayor. 6. To help maintain order, applause or other disturbances are discouraged. 7. Petitions should be presented to the City Administrator. 8. Audience members are encouraged to address the Council but can’t make motions or otherwise participate in the meeting. NON-AGENDA ITEMS Individuals wishing to appear at regular meetings of the City Council relative to items not included on an agenda may speak or make presentations under the sections of the agenda entitled, Visitors to be Heard.* The Visitors to be Heard section at the end of the meeting and the total time limit for all speakers is 10 minutes. No Council action on a visitor’s presentation should be expected at this meeting, since the Council will want to study all proposals or requests before making a decision. *LISTENING SESSIONS are held prior to each regular City Council meeting (generally beginning at 6:00 p.m. in the Eagan Room of City Hall), also for the purpose of addressing items not included on the City Council Agenda. Individuals wishing to address the City Council may speak or make presentations in this less formal meeting environment. THE CONSENT AGENDA The Eagan City Council uses a Consent Agenda for routine items needing little or no deliberation. Those items are identified on the agenda and are approved with one vote unless a councilmember or citizen requests that the item be discussed or considered separately. PUBLIC HEARINGS Certain items on the agenda are identified as Public Hearings. These are formal proceedings giving citizens an opportunity to express their concerns on a specific issue. Some issues on which the Council is required to hold public hearings are the annual budget, public improvement projects, and levying of special assessments. The Council endeavors to complete action on each issue the same night as the hearing. However, there may be circumstances where additional information or action is needed making it desirable to defer action until a later date. Depending on the situation, the hearing may be closed or continued to a future meeting date. Eagan City Council Meeting Procedures Page 3 GENERAL HEARING PROCEDURES 1. Mayor opens the hearing. 2. Staff describes the proposal. 3. Formal action is taken to close the hearing. 4. The hearing is closed. 5. Council takes action on the issue or defers decision. HOW THE COUNCIL VOTES Three members of the Council constitute a quorum. A majority vote is needed to adopt motions and general resolutions. A vote of 3/5 is required for most ordinances. Hearings on preliminary reports for improvements, comprehensive plan revisions, and zoning ordinance changes require a 4/5 vote. Publication of an ordinance in the official newspaper of the City is required before it actually takes effect. MEETING DATES With few exceptions, the City Council meets at 6:30 p.m. on the first and third Tuesdays of each month in the Council Chambers of the Municipal Center Building located at 3830 Pilot Knob Road. The Council also meets in special session as needed with notice of these meetings posed at the Municipal Center Building and on the City Web site, www.cityofeagan.com. Occasionally meeting dates are changed to avoid conflicts with holidays or other events. The City Web site provides the most up-to-date information on specific meeting dates. CABLE AND WEBCASTING With few exceptions, the regular City Council meetings are televised live on Eagan-TV channel 16. These meetings are also Webcast, via Webcast Central at www.cityofeagan.com. Cable replay information is available by calling Eagan-TV or on their Web site at www.Eagan-TV.com. Copies of a televised City meeting are available by contacting Eagan-TV at (651) 848-4698. Updated 1-13-14 Agenda Information Memo January 21, 2020 Eagan Economic Development Authority Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the Economic Development Authority. If the Economic Development Authority wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. 1. Approve Minutes Action To Be Considered: To approve the minutes of the December 19, 2019 regular Economic Development Authority meeting as presented or modified. Attachments: (1) EDAC1-1 EDA Minutes December 19, 2019 MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota December 17, 2019 A meeting of the Eagan Economic Development Authority was held on Tuesday, December 17, 2019 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen, and Commissioner Tilley. Also present were Executive Director Osberg, Director of Community Development Hutmacher and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It was recommended to approve the minutes of July 16, 2019. 2. It was recommended to approve the Third Amendment to Repurchase Agreement for Lot 2, Block 1, Cedar Grove Parkway 4th Addition. OLD BUSINESS There was no Old Business. NEW BUSINESS There was no New Business. OTHER BUSINESS There was no Other Business. ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director Agenda Information Memo January 21, 2020, Eagan Economic Development Authority Meeting EDA ORGANIZATIONAL BUSINESS 1. Election of Officers Action To Be Considered: To elect/appoint officers of the Eagan Economic Development Authority Required Vote For Approval:  Majority of Councilmembers present Facts:  As part of its annual organizational business, the EDA elects its officers and appoints its Executive Director and Secretary/Deputy Director.  In 2019, the officers of the Authority were as follows: President: Mike Maguire Vice President: Gary Hansen Treasurer: Meg Tilley Executive Director: City Administrator Dave Osberg Secretary/Deputy Executive Director: Community Development Director Jill Hutmacher Attachments: (0) Agenda Information Memo January 21, 2020, Eagan Economic Development Authority Meeting EDA ORGANIZATIONAL BUSINESS 2. 2020 Meeting Schedule Action To Be Considered: No action is necessary. Facts:  Under its bylaws, the Eagan Economic Development Authority’s regular meetings are scheduled to coincide with the regular meetings of the City Council.  At its meeting of December 1, 2003, the EDA confirmed the meeting schedule defined in the bylaws and adopted a mechanism by which the Authority may cancel such meetings as part of the adoption of the City Council agenda if no EDA business is in order on that date. Staff is recommending that this schedule and process continue for 2020. Attachments: (0) Agenda Information Memo January 21, 2020, Eagan Economic Development Authority Meeting EDA ORGANIZATIONAL BUSINESS 3. Single Action for EDA and Council Resolutions Action To Be Considered: No action is necessary. Facts:  In 2004, the City Council adopted a process by which the actions that are required to be taken by both the City Council and the EDA can be accomplished through a single motion.  Under this process, the Council meeting remains in session (does not recess) when the EDA meeting is convened.  For each business item that requires an action by both the EDA and the Council, two resolutions are included in the background and one motion by the Council, also hearing the item as the EDA, approves both resolutions.  At the completion of the EDA Business items, the EDA meeting is adjourned and the remainder of the Council meeting is completed. Attachments: (0)