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01/21/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JANUARY 21, 2020 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A Closed Session was called at 6:10 p.m. to receive an update from Attorney William Laak on a current worker's compensation claim by an Eagan employee. A regular meeting of the Eagan City Council was held on Tuesday, January 21, 2020 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Assistant City Engineer Nelson, Community Development Director Hutmacher, Parks and Recreation Director Pimental, Communications and Engagement Director Ellickson, Finance Director Pepper, Police Chief New, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted an addition to the Consent Agenda under Personnel Items adding Item 7. — Approve resolution authorizing Attorney William Laak to sign a settlement agreement on behalf of the City Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the consent agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the January 7, 2020 regular City Council minutes as presented or modified. B. Personnel Items: 1. It was recommended to approve the collective bargaining agreement with the Eagan Police Sergeants Association (LELS Local #185), effective January 1, 2020 — December 31, 2020. 2. It was recommended to approve the status change of Daniela Kor, Parks and Recreation Clerical Technician, from .45 FTE to .625 FTE. 3. It was recommended to accept the resignation of Susan Kroeger, Police Clerical Technician, and authorize the replacement of the position. 4. It was recommended to accept the resignation of Carrie Anderson, Eagan Community Center Supervisor, and authorize replacement of the position. 5. It was recommended to approve the hiring of an Aquatics Supervisor "to be named" City Council Meeting Minutes January 21, 2020 2 page 6. It was recommended to approve the reclassification of the Street Maintenance Supervisor, Utilities Production Supervisor, Utility Operations Supervisor, and Chief Mechanic/Shop Supervisor from Level 13 to 14 on the City's compensation plan. 7. It was recommended to approve a resolution authorizing Attorney William Laak to sign settlement agreements on behalf of the City Council. C. It was recommended to ratify the check registers dated January 3 and 10, 2020. D. It was recommended to approve the ordinary and customary contract with KRG, doing business as Green Mill Restaurant, Mintahoe Catering, Ansari Inc., Kowalski's LLC, Davanni's Pizza and Hot Hoagies, Inc., Ultimate Events, Magic Bounce, and Dakota County. E. It was recommended to authorize the final payment on a contract with AVI Systems Inc. for purchasing equipment and integrating it into Eagan Television's mobile production van. F. It was recommended to approve a Memo of Understanding between the City of Eagan and Rasmussen College. G. It was recommended to adopt a resolution accepting a $1,000 cash donation from Patricia Judge in honor of her late husband Gregg and direct the funds to revenue account number 1102.2862 for accounting purposes. H. Item was removed. I. It was recommended to approve a Legal Services Agreement with Zimmerman Reed, LLP, regarding litigation. J. It was recommended to approve a Water Efficiency Grant Agreement with the Metropolitan Council to provide funding for the City's water conservation rebate program and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to approve the final payment for Contract 19-10 (2019 Well Rehabilitation Improvements) in the amount of $34,178.75 to Keys Well Drilling, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to approve an extension of the term of the Preliminary Planned Development for Central Park Commons, located northwest of Yankee Doodle and Pilot Knob Roads, south and east of Central Parkway. M. It was recommended to approve an amendment to Eagan City Code 9.10 regarding on -street commercial vehicle and trailer parking. N. It was recommended to approve a resolution to accept a donation from the Margaret Fletcher. 0. It was recommended to approve a temporary on -sale liquor license and waive the license fee for Trinity School at River Ridge on February 1, 2020 at 601 River Ridge Parkway. P. It was recommended to approve a resolution to accept a grant from Minnesota State Arts Board in the amount of $20,000 for Community Arts Education Support in FY2020. Q. It was recommended to approve a Temporary On -Sale Licenses and waive the license fees for Art Works Eagan on January 31 and February 1, 2020; April 25, 2020, September 19, 2020 and November 8, 2020 at 3795 Pilot Knob Road. PUBLIC HEARINGS Director of Public Works Matthys introduced the item noting the proposed street improvements are part of the City's Pavement Management Program. The City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Assistant City Engineer Nelson gave an overview of the proposed street improvements for Projects 1372, Vienna Woods, 1373, Hilltop Estates, 1374, Wilderness Park, 1375, Oak Chase 1St -5th, and 1376, Oak Bluffs. City Council Meeting Minutes January 21, 2020 3 page Mayor Maguire noted at the January 14th Special City Council meeting Ross Bintner, 938 Waterford Drive East, addressed the Council regarding his concerns on perceived inequity of cost application of the City's Special Assessment Policy. At this meeting Mr. Bintner requested the Council review the Assessment Policy. Mayor Maguire opened the public hearing. Craig Raheleau, 1297 Berry Ridge Road, addressed the Council regarding Project 1373, noting concerns of a newly installed driveway apron and being able to get in and out of his home. Staff responded to his concerns. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and approve Projects 1372 ( Vienna Woods), 1373 (Hilltop Estates), 1374 (Wilderness Park), 1375 (Oak Chase 1' — 5th), and 1376 (Oak Bluffs) Street Improvements, as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 Mayor Maguire suggested going forward with Mr. Bintner's request for the Council to review the Assessment Policy. It was the consensus of the Council to direct staff to review the City's Assessment Policy and bring back to a future Council meeting. Approve 2020 Parks Dedication Fees and General Municipal Services And Materials Testing Rates City Administrator Osberg introduced the item noting per Minnesota Statutes 462.353, the adoption of development type fees requires a notice of publication at least 10 days prior to a public hearing. The Council is being asked to close the public hearing and consider a resolution approving the 2020 Parks Dedication fees and Municipal Service and Material Testing Rates. Mayor Maguire opened the public comment There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing and adopt a resolution approving the 2020 Parks Dedication Fees and General Municipal Services and Materials Testing Rates. Aye: 5 Nay: 0 2020 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS City Administrator Osberg noted that organizational business is considered at the second regular City Council meeting in January. The following items were acted on: Acting Mayor Mayor Maguire moved, Councilmember Fields seconded a motion to appoint Councilmember Bakken as Acting Mayor. Aye: 4 Nay: 1 (Bakken) Official Legal Newspaper Councilmember Fields moved, Councilmember Bakken seconded to designate the St. Pau! Pioneer Press as the City of Eagan's official legal newspape,. Aye: 5 Nay: 0 City Council Meeting Minutes January 21, 2020 4 page City Depositories Councilmember Hansen moved, Councilmember Bakken moved to designate Old National Bank and US Bank, NA (4M Fund), and US Bank Trust as the City's depositories. Aye: 5 Nay: 0 City Council Meeting Schedule Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2020 schedule of City Council meetings as presented noting the alternate dates. Aye: 5 Nay: 0 2020 Schedule of Regular City Council Meetings (Including January 2021 meetings) JANUARY 7 MAY 19 OCTOBER 6 JANUARY 21 JUNE 2 OCTOBER 20 FEBRUARY 4 JUNE 16 NOVEMBER 4 3 wednesday FEBRUARY 18 JULY 7 NOVEMBER 17 MARCH 2 1Monday JULY 21 DECEMBER 1 MARCH 17 AUGUST 3 2 Monday DECEMBER 15 APRIL 7 AUGUST 18 JANUARY 5, 2021 APRIL 21 SEPTEMBER 1 JANUARY 19, 2021 MAY 5 SEPTEMBER 15 1 Monday, March 2 due to Presidential Nomination Primary Z Monday, August 3 due to National Night Out 3 Wednesday, November 4 due to Elections There will be a Listening Session at 6:00 p.m. before each regular Council meeting. City Council Meeting Minutes January 21, 2020 5 page 2020 Schedule of Special City Council Meetings (Including January 2021 meetings) JANUARY 14 MAY 26 (tentative) OCTOBER 13 JANUARY 28 (tentative) JUNE 9 OCTOBER 27 (tentative) FEBRUARY 11 JUNE 23 (tentative) NOVEMBER 10 FebFUaFy 'Tuesday JULY 14 NOVEMBER 24 (tentative) MARCH 10 JULY 28 (tentative) DECEMBER 8 MARCH 24 (tentative) AUGUST 12 2 Wednesday No tentative date due to Christmas holiday APRIL 14 AUGUST 25 (tentative) JANUARY 12, 2021 APRIL 28 (tentative) SEPTEMBER 8 JANUARY 26, 2021 (tentative) MAY 12 SEPTEMBER 22 (tentative) 'Tuesday, February 25 no meeting due to Precinct Caucus 2Wednesday, August 12 due to Primary Elections City Council Meeting Procedures Councilmember Tilley moved, Councilmember Hansen seconded a motion to acknowledge Robert's Rules of Order as the means to conduct official business at all regular City Council meetings, and approve the guidelines for public participation in City Council meetings. Aye: 5 Nay: 0 Councilmember Hansen moved, Councilmember Fields seconded a motion to formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Aye: 5 Nay: 0 Councilmember Tilley moved, Councilmember Hansen seconded a motion to Ratify Council's past practice and policy that during elections years, from the opening of the Council candidate filing period through the November election, the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised. Standing Committee Appointments / Representative Appointments Councilmember Fields moved Councilmember Bakken seconded a motion to ratify the appointed members of Council standing committees, intergovernmental committees, Fire Relief Association and other appointments as amended. Aye: 5 Nay: 0 City Council Meeting Minutes January 21, 2020 6 page Standine Committees Communications Committee — Councilmember Bakken and Councilmember Hansen Finance Committee — Mayor Maguire and Councilmember Bakken Human Resources Committee — Mayor Maguire and Councilmember Fields Public Works Committee — Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons Advisory Parks and Recreation Commission - Councilmember Tilley Advisory Planning Commission — Councilmember Hansen Airport Relations Committee — Councilmember Fields Energy and Environment Advisory Commission — Councilmember Tilley Inter -governmental Committee Appointments Caponi Art Park Board — Director of Parks and Recreation Pimental DCC 2019-2020 Board — Councilmember Hansen (Councilmember Fields as alternate) DCC 2019-2020 Executive Board — City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau — Mayor Maguire Eagan Funfest Board — Recreation Supervisor Mozingo LOGIS Board of Directors — Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee — Assistant City Administrator Miller (Councilmember Fields as alternates) Minnesota Valley Transit Authority Board — Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor/Manager Breakfasts — Mayor Maguire Municipal Legislative Commission Board — Mayor Maguire Other (No appointment by City Council — information only): GREATER MSP Board of Directors — Mayor Maguire (RCM) Regional Council of Mayors/RCM Executive Committee/Urban Land Institute— Mayor Maguire MLC Board of Directors — Mayor Maguire Itasca Housing Task Force — Mayor Maguire MN Mayors Together — Mayor Maguire LMC & Metro Cities Policy Advisory Committees — Councilmember Hansen Suburban Transit Association Board — Councilmember Hansen Transportation Advisory Board — Councilmember Hansen Testimony at Legislature — all as needed Fire Relief Association Board of Trustees — State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of City Council Meeting Minutes January 21, 2020 7 page the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire acknowledged there are several media reports where he is the subject. Per the advice of his attorney he will not be commenting. There were no visitors to be heard. No closed session was held. VISITORS TO BE HEARD CLOSED SESSION ADJOURNMENT Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:22 p.m. Aye: 5 Nay: 0 Date c Mayor City Clerk