02/04/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
FEBRUARY 4, 2020
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent.
A regular meeting of the Eagan City Council was held on Tuesday, February 4, 2020 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley.
Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, City
Planner Schultz, Parks and Recreation Director Pimental, Communications and Engagement Director
Ellickson, Finance Director Pepper, Police Chief New, Fire Chief Scott, City Attorney Dougherty and
Executive Assistant Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the consent agenda
as presented: Aye: 4 Nay: 0
A. It was recommended to approve the January 14, 2020 Special City Council minutes and January
21, 2020 regular City Council minutes as presented or modified.
B. Personnel Items:
1. It was recommended to approve the hiring of Jesse Swensen for the position of Human
Resources Manager
2. It was recommended to hiring of William Henk for the position of Property
Maintenance/Code Enforcement Technician.
3. It was recommended to accept the resignation/retirement of Craig Novaczyk, Senior
Building Inspector and authorize the recruitment and replacement of this position.
It was recommended to approve a resolution to approve a Phased Retirement Option under
the Public Employers Retirement Association (PERA) for Craig Novaczyk, effective April 1,
2020, not to exceed one year.
4. It was recommended to approve the temporary promotion of Cole Barta, Parks
Maintenance Worker, to Parks Maintenance Lead for the period of February 4, 2020
through November 30, 2020.
5. it was recommended to acknowledge the naming of Kristen Twitchell as the new Aquatic
Supervisor.
City Council Meeting Minutes
February 4, 2020
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6. It was recommended to accept the resignation of Andrea Froeber, PT Clerical Technician,
and authorize replacement of the position.
7. It was recommended to approve the promotion of Loren Danson, Forestry Maintenance
Worker to Forestry Maintenance Lead.
C. It was recommended to ratify the check registers dated January 17 and 24, 2020.
D. It was recommended to approve the ordinary and customary contract with Czech Area
Concertina Club, Raising Cane's, Sun Thisweek, and AVI Systems, Inc.
E. It was recommended to approve an agreement with Medical Disposal Systems, Inc. for the
disposal of regulated medical waste.
F. It was recommended to approve the Joint Powers Agreement between Dakota County, the City
of Eagan and the City of Burnsville for the design, rehabilitation and reconstruction of Nicols
Road, Project 1355 and ongoing maintenance and authorize the Mayor and City Clerk to execute
all related documents.
G. It was recommended to receive the Draft Feasibility Report for Project 1366 (Central Parkway —
Street and Trail Improvements) and schedule a public hearing to be held on March 2, 2020.
H. It was recommended to approve final payment for contract to extend fiber to Country Hollow
lift stations to Arvig Construction, Inc. and accept the improvements for perpetual City
maintenance subject to warranty provisions.
I. It was recommended to authorize a 2"d amendment to the Joint Powers Agreement with the
Dakota County Transportation Department for Project 1339 (Diffley Road/Braddock Trail —
Intersection Improvements) to expand the consultant's technical assistance to address Diffley
Road (CSAR 30) Pedestrian/Bicyclist Safety improvements and authorize the Mayor and City
Clerk to execute all related documents.
J. It was recommended to approve the plans and specifications for Contract 20-04 (Project 1396,
Southern Lakes Tower Reconditioning) and authorize the advertisement for a bid opening to be
held at 11:00 a.m. on Thursday, February 27, 2020, and 3419 Coachman Point, Eagan, MN.
K. It was recommended to accept $154,139 Federal High -Intensity Drug Trafficking Grant on behalf
of the Dakota County Drug Task Force.
L. It was recommended to approve an Agreement between the City of Eagan, as fiscal agent for
the Dakota County Drug Task Force, and the Organized Crime Drug Enforcement Task Forces for
reimbursement of investigations and strategic initiatives assistance.
M. It was recommended to approve a resolution appointing election judges for the March 3, 2020
Presidential Primary.
N. It was recommended to schedule a public hearing for March 2, 2020 to consider final
assessment of the delinquent utility bills and certify them to Dakota County for collection with
property taxes.
0. It was recommended to schedule a public hearing for March 2, 2020 to consider final
assessment of the delinquent nuisance abatement bills and certify them to Dakota County for
collection with property taxes.
P. It was recommended to approve a resolution accepting a $4,919 cash donation from The Eagan
Citizens' Crime Prevention Association (ECCPA) to support the purchase of a drone for the Police
Department.
Q. It was recommended to approve a resolution accepting $1,500 cash donation from The Eagan
Citizens' Crime Prevention Association (ECCPA) to support the purchase of reflective safety
items.
R. It was recommended to approve Change Order #16 for Project 18-06, Police Department and
City Hall Renovation.
City Council Meeting Minutes
February 4, 2020
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PUBLIC HEARINGS
Hold a Public Hearing to Accept Public Comment on the Purchase of a Portable
Audio Video Recorders (PAVR) and the Policy for its use by the Police Department
City Administrator Osberg introduced the item noting at the December 10, 2019 Council workshop the
Police Department gave a presentation on a proposed policy for Portable Audio Video Recorders. One
of the requirements was to hold a public hearing and receive public comment. Osberg noted for the
past month there have been opportunities for the public to comment through a variety of social media
and our website. As of this morning, no public comments were received on the proposed policy.
Police Chief New gave a presentation and was available for questions.
Mayor Maguire opened the public hearing. Jennifer McGovern, crossing guard for ISD 196, specifically
on Braddock Trail for Dakota Hills Middle School and Eagan High School, addressed the Council
regarding potentially using the PAVR's to help monitor traffic at school entrances.
Police Chief New responded to Ms. McGovern.
The Council and staff discussed the purchase of the Portable Audio Video Recorders.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing
and adopt the policy for the use of a Portable Audio Video Recorders. Aye: 4 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
Conditional Use Permit — Eagandale Place, LLC
City Administrator Osberg introduced the item noting the property is zoned 1-1, Limited Industrial. The
Council is being asked to consider a Conditional Use Permit to allow the outdoor storage of passenger
vehicles, shipping containers and various tanks located at 2955 Eagandale Boulevard.
City Planner Schultz gave a staff report and provided a site map.
Debra Heddle, St. Paul Commercial, representing the owner gave a summary of the request and was
available for questions.
Mayor Maguire opened the public comment. There being no public comment he turned the discussion
back to the Council.
The Council discussed the Conditional Use Permit request.
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February 4, 2020
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Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Conditional Use
Permit (CUP) to allow the outdoor storage of passenger vehicles, shipping containers and various tanks
located at 2955 Eagandale Boulevard, subject to the following conditions: Aye: 4 Nay: 0
1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of
approval.
2. This Conditional Use Permit shall supersede and replace any and all prior Conditional Use
Permits previously issued to the property.
3. The outdoor storage is limited to forty-five (45) vehicles, four (4) shipping containers, thirty-
three (33) empty polyethylene tanks, eight (8) totes and drum tanks as depicted on the
approved Site Plan dated 01/14/20.
4. A Knox Switch shall be provided in a manner acceptable to the Fire Chief to provide access to
the parking lot and rear of the building for public safety purposes.
5. There shall be no long-term storage of vehicles exceeding one (1) month, or any storage of parts
or debris on the property.
6. The 'No Parkin' drive aisle shall be striped and marked as shown on the approved Site Plan
dated 01/14/20.
7. The applicant shall apply for a Building Permit for the eight (8) foot fence.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:06 p.m. Aye: 4 Nay: 0
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Date
City Clerk