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02/04/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota FEBRUARY 4, 2020 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. A regular meeting of the Eagan City Council was held on Tuesday, February 4, 2020 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Parks and Recreation Director Pimental, Communications and Engagement Director Ellickson, Finance Director Pepper, Police Chief New, Fire Chief Scott, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the consent agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the January 14, 2020 Special City Council minutes and January 21, 2020 regular City Council minutes as presented or modified. B. Personnel Items: 1. It was recommended to approve the hiring of Jesse Swensen for the position of Human Resources Manager 2. It was recommended to hiring of William Henk for the position of Property Maintenance/Code Enforcement Technician. 3. It was recommended to accept the resignation/retirement of Craig Novaczyk, Senior Building Inspector and authorize the recruitment and replacement of this position. It was recommended to approve a resolution to approve a Phased Retirement Option under the Public Employers Retirement Association (PERA) for Craig Novaczyk, effective April 1, 2020, not to exceed one year. 4. It was recommended to approve the temporary promotion of Cole Barta, Parks Maintenance Worker, to Parks Maintenance Lead for the period of February 4, 2020 through November 30, 2020. 5. it was recommended to acknowledge the naming of Kristen Twitchell as the new Aquatic Supervisor. City Council Meeting Minutes February 4, 2020 2 page 6. It was recommended to accept the resignation of Andrea Froeber, PT Clerical Technician, and authorize replacement of the position. 7. It was recommended to approve the promotion of Loren Danson, Forestry Maintenance Worker to Forestry Maintenance Lead. C. It was recommended to ratify the check registers dated January 17 and 24, 2020. D. It was recommended to approve the ordinary and customary contract with Czech Area Concertina Club, Raising Cane's, Sun Thisweek, and AVI Systems, Inc. E. It was recommended to approve an agreement with Medical Disposal Systems, Inc. for the disposal of regulated medical waste. F. It was recommended to approve the Joint Powers Agreement between Dakota County, the City of Eagan and the City of Burnsville for the design, rehabilitation and reconstruction of Nicols Road, Project 1355 and ongoing maintenance and authorize the Mayor and City Clerk to execute all related documents. G. It was recommended to receive the Draft Feasibility Report for Project 1366 (Central Parkway — Street and Trail Improvements) and schedule a public hearing to be held on March 2, 2020. H. It was recommended to approve final payment for contract to extend fiber to Country Hollow lift stations to Arvig Construction, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. I. It was recommended to authorize a 2"d amendment to the Joint Powers Agreement with the Dakota County Transportation Department for Project 1339 (Diffley Road/Braddock Trail — Intersection Improvements) to expand the consultant's technical assistance to address Diffley Road (CSAR 30) Pedestrian/Bicyclist Safety improvements and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to approve the plans and specifications for Contract 20-04 (Project 1396, Southern Lakes Tower Reconditioning) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, February 27, 2020, and 3419 Coachman Point, Eagan, MN. K. It was recommended to accept $154,139 Federal High -Intensity Drug Trafficking Grant on behalf of the Dakota County Drug Task Force. L. It was recommended to approve an Agreement between the City of Eagan, as fiscal agent for the Dakota County Drug Task Force, and the Organized Crime Drug Enforcement Task Forces for reimbursement of investigations and strategic initiatives assistance. M. It was recommended to approve a resolution appointing election judges for the March 3, 2020 Presidential Primary. N. It was recommended to schedule a public hearing for March 2, 2020 to consider final assessment of the delinquent utility bills and certify them to Dakota County for collection with property taxes. 0. It was recommended to schedule a public hearing for March 2, 2020 to consider final assessment of the delinquent nuisance abatement bills and certify them to Dakota County for collection with property taxes. P. It was recommended to approve a resolution accepting a $4,919 cash donation from The Eagan Citizens' Crime Prevention Association (ECCPA) to support the purchase of a drone for the Police Department. Q. It was recommended to approve a resolution accepting $1,500 cash donation from The Eagan Citizens' Crime Prevention Association (ECCPA) to support the purchase of reflective safety items. R. It was recommended to approve Change Order #16 for Project 18-06, Police Department and City Hall Renovation. City Council Meeting Minutes February 4, 2020 3 page PUBLIC HEARINGS Hold a Public Hearing to Accept Public Comment on the Purchase of a Portable Audio Video Recorders (PAVR) and the Policy for its use by the Police Department City Administrator Osberg introduced the item noting at the December 10, 2019 Council workshop the Police Department gave a presentation on a proposed policy for Portable Audio Video Recorders. One of the requirements was to hold a public hearing and receive public comment. Osberg noted for the past month there have been opportunities for the public to comment through a variety of social media and our website. As of this morning, no public comments were received on the proposed policy. Police Chief New gave a presentation and was available for questions. Mayor Maguire opened the public hearing. Jennifer McGovern, crossing guard for ISD 196, specifically on Braddock Trail for Dakota Hills Middle School and Eagan High School, addressed the Council regarding potentially using the PAVR's to help monitor traffic at school entrances. Police Chief New responded to Ms. McGovern. The Council and staff discussed the purchase of the Portable Audio Video Recorders. Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing and adopt the policy for the use of a Portable Audio Video Recorders. Aye: 4 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Conditional Use Permit — Eagandale Place, LLC City Administrator Osberg introduced the item noting the property is zoned 1-1, Limited Industrial. The Council is being asked to consider a Conditional Use Permit to allow the outdoor storage of passenger vehicles, shipping containers and various tanks located at 2955 Eagandale Boulevard. City Planner Schultz gave a staff report and provided a site map. Debra Heddle, St. Paul Commercial, representing the owner gave a summary of the request and was available for questions. Mayor Maguire opened the public comment. There being no public comment he turned the discussion back to the Council. The Council discussed the Conditional Use Permit request. City Council Meeting Minutes February 4, 2020 4 page Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Conditional Use Permit (CUP) to allow the outdoor storage of passenger vehicles, shipping containers and various tanks located at 2955 Eagandale Boulevard, subject to the following conditions: Aye: 4 Nay: 0 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of approval. 2. This Conditional Use Permit shall supersede and replace any and all prior Conditional Use Permits previously issued to the property. 3. The outdoor storage is limited to forty-five (45) vehicles, four (4) shipping containers, thirty- three (33) empty polyethylene tanks, eight (8) totes and drum tanks as depicted on the approved Site Plan dated 01/14/20. 4. A Knox Switch shall be provided in a manner acceptable to the Fire Chief to provide access to the parking lot and rear of the building for public safety purposes. 5. There shall be no long-term storage of vehicles exceeding one (1) month, or any storage of parts or debris on the property. 6. The 'No Parkin' drive aisle shall be striped and marked as shown on the approved Site Plan dated 01/14/20. 7. The applicant shall apply for a Building Permit for the eight (8) foot fence. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:06 p.m. Aye: 4 Nay: 0 1�- &ICPIao Date City Clerk