03/02/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
MARCH 2, 2020
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Monday, March 2, 2020 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Finance Director
Pepper, Public Works Director Matthys, Community Development Director Hutmacher, City Planner
Schultz, Police Chief New, Fire Chief Scott, City Attorney Bauer and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the February 11, 2020 Special City Council minutes, and the
February 18, 2020 regular City Council minutes as presented or modified.
B. Personnel Items:
1. It was recommended to approve a restructure at the Eagan Community Center to:
a. Accept the resignation of Jessica Bohlken, Guest Services Specialist,
b. Eliminate the .5 FTE Guest Services Specialist position,
c. Eliminate the full time Guest Services Specialist position,
d. Approve the creation of a full time Facility Coordinator position (Level 8) and
authorize advertisement of the position,
e. Reclassify the ECC Rental Coordinator position as a Facility Coordinator (Level 8).
2. It was recommended to approve the hiring of Chris Fleck for the position of Eagan
Community Center and Project Manager.
C. It was recommended to ratify the check registers dated February 14 and February 21, 2020.
D. It was recommended to approve the ordinary and customary contract with The Urgency Room,
Mary Gohman, Pros of the Rope LLC, 1 -800 -GOT -JUNK?, and Suburban Landscape Service Inc.
E. It was recommended to approve the renewal of an outdoor warning siren maintenance contract
with ANCOM Technical Center Inc.
It was recommended to approve the plans and specifications for Woodhaven Park restroom
building construction and authorize the advertisement for a bid opening to be held at 2 p.m. on
Tuesday, March 24, 2020.
City Council Meeting Minutes
March 2, 2020
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G. It was recommended to approve the plans and specifications for Woodhaven Park
improvements and authorize the advertisement for a bid opening to be held at 1:00 p.m. on
Tuesday, March 24, 2020.
H. It was recommended to approve the plans and specifications for Contract 20-02 (Central
Parkway Area Improvements) and authorize the advertisement for a bid opening to be held at
10:30 a.m. CDT on Tuesday, April 16, 2020.
I. It was recommended to approve the plans and specifications for Contract 20-08 (Canter Glen
Storm Lift Station Rehabilitation) and authorize the advertisement for a bid opening to be held
at 11:00 a.m. CDT on Thursday, March 26, 2020 at 3419 Coachman Point, Eagan, MN.
J. It was recommended to receive the Final Assessment Report for Project 1310 (Surrey Heights
Drive —Street & Utility Improvements) and schedule a public hearing to be held on April 7, 2020.
K. It was recommended to receive the Final Assessment Report for Project 1311 (Donald Avenue —
Street & Utility Improvements) and schedule a public hearing to be held on April 7, 2020.
L. It was recommended to approve a resolution to accept donations from an Eagan citizen and
Thomson Reuters and to approve a budget adjustment to account code 3511.6680 in the
amount of $9,500.
M. It was recommended to approve a resolution requesting the Minnesota Department of
Transportation release of the local bond principal and interest portion of the City of Eagan's
annual appointment from the Municipal State Aid (MSA) Construction and Maintenance
account.
N. It was recommended to approve a Water Meter Reading Agreement with SL-Serco, Inc., and
authorize the Mayor and City Clerk to execute all related documents.
0. It was recommended to schedule a public hearing to consider a Fee Schedule modification
regarding Antennae Lease / Rent Rates to be held on April 7, 2020.
PUBLIC HEARINGS
Certify Delinquent Utility Bills
City Administrator Osberg introduced the item noting at the February 4, 2020 Council meeting, a public
hearing was scheduled for March 2. The action to be considered is to close the public hearing and
approve the final assessment roll for delinquent utility bills and authorize its certification. Osberg noted
the City currently has approximately 832 utility bill accounts with delinquent balances. The assessable
amount of these accounts is $194,624.21.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing
and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota
County for collection with property taxes. Aye: 5 Nay: 0
City Council Meeting Minutes
March 2, 2020
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Certify Delinquent Nuisance Abatement Bills
City Administrator Osberg introduced the item noting at the February 3, 2020 City Council meeting, a
public hearing was scheduled for March 2, The City has two properties with delinquent false alarm
invoices and four properties with outstanding invoices for weed and mowing services. The proposed
assessment amount of the delinquent invoices Is $1,851.00.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing
and approve the final assessment roll for delinquent nuisance abatement bills and authorize its
certification to Dakota County. Aye: 5 Nay: 0
Project 1366, Central Parkway Street Mill & Overlay and Trail Overlay
Assistant City Engineer Nelson noted on June 4, 2019, the Council directed staff to prepare a feasibility
report considering the street mill and overlay and trail overlay of Central Parkway. Nelson noted
pavement rehabilitation of this street was programmed for 2020 in the City of Eagan's 5 -Year CIP (2020-
2024).
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing
and approve Project 1366 (Central Parkway — Street MITI & Overlay & Trail Overlay) as presented and
authorize the preparation of detailed plans and specifications, and to approve the incorporation of
Project 1366 as part of the plans and specifications for Contract 20-02 (Central Parkway Area
Improvements), authorized for advertisement for a bid opening to be held at 10:30 a.m. CDT on
Thursday, April 16, 2020. Aye: 5 Nay: 0
OLD BUSINESS
2040 Comprehensive Guide Plan and Comprehensive Sewer Plan
Community Development Director Hutmacher introduced the item noting in December 2018 the Council
reviewed the draft 2040 Comprehensive Plan and authorized submission to the Metropolitan Council for
formal review. Hutmacher noted the Metropolitan Council review process was in February, August and
November of 2019. A memo was provided to the Council with additional information and clarification
which included a summary of the Met Council comments, City responses and implementation. The
Council is being asked to approve the resolution adopting the 2040 Comprehensive Plan and the
Comprehensive Sewer Plan.
The Council and staff discussed the 2040 Comprehensive Guide Plan and Comprehensive Sewer Plan.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
City Council Meeting Minutes
March 2, 2020
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Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the resolution
adopting the 2040 Comprehensive Plan and the Comprehensive Sewer Plan. Aye: 5 Nay: 0
NEW BUSINESS
Conditional Use Permit — Easter Preschool
City Administrator Osberg introduced the item noting the action to be considered is to approve a
Conditional Use Permit to allow a preschool facility upon property located at 4200 Pilot Knob Road. The
applicant is seeking approval of a preschool facility in the existing Easter Lutheran Church.
City Planner Schultz gave a staff report and provided a site map.
Pastor Brandon Newton, representing Easter Lutheran Church noted the church is excited about the
expansion of its preschool Lunch Bunch program.
Mayor Maguire open the public comment. There being no public comment he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Conditional Use
Permit to allow a preschool facility upon property located at 4200 Pilot Knob Road, subject to the
following conditions: Aye: 5 Nay: 0
1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60
days of approval, and proof of recording shall be submitted to the City.
2. The preschool facility shall be operated in compliance with all County and State regulations.
3. The applicant shall obtain any Building Permits required for the increase in occupancy and/or
renovations.
4. All signage shall meet City Code standards.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire encouraged residents to get out and vote tomorrow.
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
March 2, 2020
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ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:17 p.m. Aye: 5 Nay: 0
Date
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City Clerk