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03/17/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota MARCH 17, 2020 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present. were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Monday, March 17, 2020 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Parks and Recreation Director Pimental, Communications and Engagement Director Ellickson, Public Works Director Matthys, City Planner Schultz, Police Chief New, Support Services Manager Klein, Fire Chief Scott, and City Attorney Dougherty. AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the March 2, 2020 regular City Council minutes and March 10, 2020 Special City Council minutes, as presented or modified. B. Personnel Items: 1. It was recommended to authorize the hiring of Tou Lor, GIS Technician to work in the Utilities Division. 2. It was recommended to authorize the hiring of Cameron Huntington, Full -Time Firefighter to work in the Fire Department. 3. It was recommended to authorize the reclassification of Matt Harding from GIS Technician to GIS Specialist within the Public Works Department. 4. It was recommended to authorize the internal transfer of Anthony Dahle from Utility Maintenance Worker —Operations to Utility Maintenance Worker— Water Production and authorize replacement of this position. C. It was recommended to ratify the check registers dated February 28 and March 6, 2020. D. It was recommended to approve the ordinary and customary contract with AVI Systems Inc., Lonesome Losers, and Freshwater Society. E. It was recommended to approve a resolution in support of the City's grant application into the 2020 grant program. F. It was recommended to approve a contract between the City of Eagan and Vitals Aware Services. City Council Meeting Minutes March 17, 2020 2 page G. It was recommended to approve a lease agreement between the City of Eagan and St. Croix Harley Davidson. H. It was recommended to approve the plans and specifications for Contract No. 20-11 (2020 Well Rehabilitation Improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, March 26, 2020 at 3419 Coachman Point, Eagan, MN. I. It was recommended to receive the quote for Contract 20-02A (Central Parkway/Quarry Road — Traffic Signal Improvements) and award the contract to Millerbernd Manufacturing Company in the amount of $51,508.00 and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to receive the bids for Contract 20-04 (Southern Lakes — Reservoir Reconditioning) and award a contract to J.R. Stelzer Co. for the base bid in the amount of 793,850.00 and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to receive the bids for Contract 20-09 (2020 Sanitary Sewer Lining) and award a contract to Granite Inliner, LLC for the base bid in the amount of $209,439.00 and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to receive the Feasibility Report for Project 1378 (North and South Water Treatment Plants — Condition Assessment), approve the project, and authorize the preparation of plans and specifications. M. It was recommended to approve a resolution requesting the Minnesota Department of Transportation to advance to the City of Eagan $4.0 million from the Municipal State Aid (MSA) Construction account. N. It was recommended to acknowledge the completion of Project 14-B (Stonehaven 7th Addition) and authorize perpetual City maintenance subject to warranty provisions. 0. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 10 regarding shade tree regulations. P. It was recommended to receive the Study Report for Project 1295, CSAH 32 (Cliff Road) Corridor Study. Q. It was recommended to approve a resolution to accept donations from the Minnesota Valley In - Fisherman Club and Joe's Sports Goods. R. Item was removed. S. It was recommended to approve a temporary on -sale liquor license and waive the license fee for the Faithful Shepherd Catholic School, 3355 Columbia Drive, on April 24, 2020. There were no public hearings to be heard. There were no public hearings to be heard. PUBLIC HEARINGS OLD BUSINESS NEW BUSINESS Resolution Declaring a Local Emergency and Approve Corresponding Leave Policies Mayor Maguire acknowledged the Senior Management Team for their handling of COVID-19 pandemic. City Council Meeting Minutes March 17, 2020 3 page City Administrator Osberg introduced the item noting before the Council are four actions to be considered. Osberg noted the City is proposing the City Council declare a local emergency in response tothe conditions resulting from the COVID-19 Pandemic event of 2020. Osberg provided a summary of how the City is keeping facility operations safe. Support Services Manager Klein gave a summary of the City of Eagan's Situation Report. Mayor Maguire moved, Councilmember Bakken seconded a motion to 1) approve a resolution declaring a local emergency for conditions resulting from the COVID-19 Pandemic event of 2020, 2) approve the addition of a temporary COVID-19 leave policy within the City Handbook, 3) approve the addition of Section 14.15 of the Employee Handbook to allow negative leave balances during the period of time classified as a pandemic emergency, and 4) authorize employees to exceed their vacation accrual maximums pertheCity's Emergency Preparedness Plan. Aye: 5 Nay:0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY ATTORNEY City Attorney Dougherty read the following notice to be read into the record: The City Council forthe City of Eagan has declared a Local Emergency in response to the COVID-19 outbreak, and following the determination of the City Administrator and City Attorney that in-person meetings or a meeting conducted under Minnesota Statute §13D.02 are not prudent because of the Local Emergency, the Council has directed that regular, special and emergency meetings of the council, commissions and committees of the City may be conducted by telephone or other electronic means until such time as in- person meetings can resume in a practical and prudent manner. CITY COUNCIL Mayor Maguire encouraged residents to continue following the lead of the CDC and Department of Health in social distancing. He also encouraged residents to recognize and respect the early shopping hours open for business to senior citizens and those individuals more susceptible to the virus. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:08 p.m. Aye: 5 Nay: 0 City Council Meeting Minutes March 17, 2020 4 page Date a 4 Mayor City Clerk 04-07-2020