04/07/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
APRIL 7, 2020
No Listening Session was held.
Due to the COVID-19 outbreak, the Council has directed that regular, special and emergency meetings of
the Council be conducted by telephone or other electronic means until such time as in-person meetings
can resume in a practical and prudent manner.
A virtual meeting of the regular Eagan City Council was held on Tuesday, April 7, 2020 at 6:30 p.m.
Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley and City Administrator
Osberg, Public Works Director Matthys, Community Development Director Hutmacher, and City
Attorney Dougherty.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye: 5 Nay: 0 (Roll Call)
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the consent agenda
as presented: Aye: 5 Nay: 0 (Roll Call)
A. It was recommended to approve the March 17, 2020 regular City Council minutes, as presented
or modified.
B. Personnel Items:
1. It was recommended to approve the hiring of Miles Johnson, Senior Building Inspector to
work in the Community Development Department.
2. It was recommended to authorize the voluntary transfer of Paula Nowariak to
Administrative Analyst in the Parks and Recreation Department.
3. It was recommended to approve the hiring of seasonal Utility Maintenance employee,
Jackson Marquette.
4. It was recommended to approve the hiring of Jessica Bohlken, Facilities Coordinator to work
in the Parks and Recreation Department at the Eagan Community Center.
5. It was recommended to accept the resignation/retirement of Don Buecksler, Parks
Maintenance Worker and authorize the recruitment and replacement of this position.
6. It was recommended to approve an update to the City's Emergency Management Plan to
incorporate the new Family First Coronavirus Response Act (FFCRA) that was signed into
Federal law on March 18, 2020 (effective for April 1, 2020).
C. It was recommended to ratify the check registers dated March 13, March 20 and March 27,
2020.
City Council Meeting Minutes
April 7, 2020
2 page
D. It was recommended to approve the ordinary and customary contract with MNSPECT, LLC,
Leunning/Treeby, Pedersen, Katz James, Zelle, Blue Cross Blue Shield, Baser PL Umpire
Association, Hunger Solutions, Blurberry Buzz Body Art, Matthew Griswold, LaValle Jazz
Cats, Alma Andina, Backyard Band, Bill and Kate Isles and Friends, DD Company, Elvis
Experience, Maiden Dixie, Mary Gohman, The Fattenin' Frogs, Rockin Hollywoods, Salsa Del
Sol, Gary LaRue and hit Rat Pack Band, Power of 10, Tony Rook, Tuxedo Band, and Craig
Snyder.
E. It was recommended to receive the bid for Contract 20-07 Bridle Ridge Park Improvements
and award the contract to Pine Bend Paving for the amount of $140,740.45 and authorize
the Mayor and City Clerk to execute all related documents.
F. It was recommended to approve purchase of video conferencing equipment of
approximately $23,500; and to amend the 2020 Capital Improvement Plan by $17,000 in the
Equipment Revolving Fund and $6,500 in the Cable Franchise Fees Fund.
G. It was recommended to set the interest rate for special assessments levied in the next
twelve months at 3.0%.
H. It was recommended to approve Change Order #18 for Project 18-06, Police Department
and City Hall Renovation.
I. It was recommended to approve a temporary waiver of late fees on current water, sewer,
storm drainage and street light utility account balances and billings going forward until such
time as action is taken to reinstate them.
J. It was recommended to approve a Resolution of Support for a State Bonding Request for
Diff ley Road (CSAH 30) Safety Improvements.
K. It was recommended to receive the bids for Contract 20-01 (2020 Citywide Street
Revitalization) and award a contract to Northwest Asphalt, Inc. for the base bid in the
amount of $2,488,454.02 and authorize the Mayor and City Clerk to execute all related
documents.
L. It was recommended to receive the bids for Contract 20-08 (Canter Glen Storm Lift Station
Rehabilitation) and award a contract to Minger Construction Company, Inc. for the base bid
in the amount of $548,400.00 and authorize the Mayor and City Clerk to execute all related
documents.
M. It was recommended to authorize submittal of a grant application to Dakota County for
$2,500 to control an aquatic invasive species (AIS) in Holz Lake and Hay Lake for the third
consecutive year and to conduct AIS prevention activities and related public education and
outreach in southeast Eagan.
N. It was recommended to approve the Public Works Joint Powers Mutual Aid Agreement and
Equipment Loan Agreement with the other governmental units within the State of
Minnesota that have executed said agreements for the benefit of all participating parties
and authorize the Mayor and City Clerk to execute all related documents.
O. It was recommended to approve a Final Plat for Lexington Logistics Addition creating a
single (1) lot plat upon approximately 14 acres located northeast of Lexington Avenue and
Gemini Road.
P. It was recommended to approve a resolution amending the Public Works Department's 5 -
Year Capital Improvement Plan (CIP) ( 2020-2024) to revise the City's cost participation in
the Minnesota Department of Transportation ( MnDOT) Noise Wall construction along the
east side of I -35E, from Cliff Road to Cedar Avenue Freeway (TH 77) in 2021, from $200,000
to $360,000.
City Council Meeting Minutes
April 7, 2020
3 page
Q. It was recommended to cancel the Final Assessment Public Hearings for Project 1310
(Surrey Heights Drive) and Project 1311 (Donald Avenue) —Street and Utility Improvements,
so that the public hearings may be rescheduled at a later date.
R. It was recommended to approve the Water Meter Replacement/Repair (R/R) Program (City
Code 3.05) surcharge appeals.
S. It was recommended to authorize the preparation of Ordinance Amendments to Chapter 3 —
Sec. 3.40, Sewer Service, by the City Attorney for further consideration of the reduction of
deleterious substances, specifically Fats, Oils, Grease, from the City's sewer system.
T. It was recommended to receive the petition to vacate public drainage and utility easements
on Lot 1, Block 2 & Outlot C, Viking Lakes, and schedule a public hearing to be held on May
5, 2020.
U. It was recommended to cancel the Public Hearing to consider Fee Schedule modifications
regarding Antennae Lease/ Rent Rates originally scheduled for April 7, 2020.
V. It was recommended to cancel the April 14, 2020 Special City Council meeting.
W. It was recommended to approve the final payment for Contract 19-08, Trapp Farm Building
Construction, in the amount of $37,264.84 to JT Egner Construction Company and accept
the improvements for perpetual City maintenance subject to warranty provisions.
X. It was recommended to approve four artworks to be placed on the Municipal Center
Campus from September 2020 — September 2021 as part of the HeArt of Eagan Art on Loan
Program.
Y. It was recommended to approve artwork selected for a Public Art Installation near the SE
Water Treatment Plant at Pilot Knob & Cliff Road.
PUBLIC HEARINGS
There were no public hearings to be heard.
OLD BUSINESS
There were no public hearings to be heard.
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
April 7, 2020
4 page
ADJOURNMENT
Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at
6:37 p.m. Aye: 5 Nay: 0 (Roll Call)
Date
0& LVVA
Mayor
City Clerk