04/21/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
APRIL 21, 2020
No Listening Session was held.
Due to the COVID-19 outbreak, the Council has directed that regular, special and emergency meetings of
the Council be conducted by telephone or other electronic means until such time as in-person meetings
can resume in a practical and prudent manner.
A virtual meeting of the regular Eagan City Council was held on Tuesday, April 21, 2020 at 6:30 p.m.
Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley and City Administrator
Osberg, Public Works Director Matthys, Community Development Director Hutmacher, and City
Attorney Dougherty.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye: 5 Nay: 0 (Roll Call)
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent
agenda as amended: Aye: 5 Nay: 0 (Roll Call)
A. It was recommended to approve the April 7, 2020 regular City Council minutes, as presented or
modified.
B. Personnel Items:
1. It was recommended to accept the resignation of Twaune Sanders, full-time Custodian at
the Eagan Community Center, and authorize the recruitment and replacement of this
position.
2. It was recommended to accept the resignation of Nicholas Griffin, Utilities Maintenance
Worker, and authorize the recruitment and replacement of this position.
3. It was recommended to approve the hiring of the following non -benefit eligible seasonal
positions: Guest Relations Coordinator— Cascade Bay, Landscape Crew Laborers, Park
Maintenance Workers, Parks Operations Assistant, Program Assistant — Eagan Community
Center, Program Assistant — Parks and Recreation, Recreation Leaders — Eagan Community
Center, Site Coordinator— Eagan Community Center, Street Maintenance Worker, and
Utility GIS Worker.
C. It was recommended to ratify the check registers dated April 3 and April 10, 2020.
D. It was recommended to approve the ordinary and customary contract with Walcott Solar, LLC,
Wayne and Anne Schmieg, and Susan Haight.
City Council Meeting Minutes
April 21, 2020
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E. It was recommended to approve a Pilot Resource Agreement with Panasonic to field test body
worn cameras.
F. It was recommended to approve an agreement with Pace Incorporated for the use of scheduling
software.
G. It was recommended to initiate Project 1408, Braddock Trail Driveway Safety Improvements,
authorizing the public improvement process, including public engagement and the preparation
of plans and specifications.
H. It was recommended to approve a modification to the Conditions of Approval for the Lexington
Logistics Conditional Use Permit.
I. It was recommended to approve Contract 20-06, Woodhaven Park Restroom Building
Construction, and award the contract to Mohs Contacting, Inc. for the amount of $263,000.00
and authorize the Mayor and City Clerk to execute all related documents.
J. It was recommended to approve Contract 20-06, Woodhaven Park Site Improvements, and
award the contract to NTK Earthworks, LLC for the amount of $710,476.85 and authorize the
Mayor and City Clerk to execute all related documents.
K. It was recommended to approve the final payment for Contract 15-04 (Sperry
Telecommunications Tower) in the amount of $ 37,873.03 to Vinco, Inc. and accept the
improvements for perpetual City maintenance subject to warranty provisions.
L. It was recommended to approve the final payment for Contract 19-12 (2019 City -Wide Sewer
Lining - Sanitary Sewer Improvements) in the amount of $18,000.00 to Visu-Sewer, Inc. and
accept the improvements for perpetual City maintenance subject to warranty provisions.
M. It was recommended to approve Contract 20-02 (Central Parkway Neighborhood Street
Revitalization), and award the contract to Northwest Asphalt, Inc. in the amount of
$1,136,197.30 and authorize the Mayor and City Clerk to execute all related documents.
N. It was recommended to approve Contract 20-02B (Central Parkway - Street Light Improvements)
and award the contract to JT Services of Minnesota in the amount of $182,505.99 and authorize
the Mayor and City Clerk to execute all related documents.
O. It was recommended to approve Contract 20-11 (2020 Well Rehabilitation Improvements),
award the contract for wells 10 and 20 to Keys Well Drilling, Inc. for the base bid in the amount
of $99,505.00 and for well 17 to Bergerson- Caswell for the base bid in the amount of
$52,780.00, and authorize the Mayor and City Clerk to execute all related documents.
P. It was recommended to approve the plans and specifications for Contract 20-10 (Deerwood
Drive Slope Stabilization) and authorize the advertisement for a bid opening to be held at 10:30
a.m., on Thursday, May 14, 2020.
Q. It was recommended to approve the plans and specifications for Contract 20-03 (2020 Trail &
Parking Lot Improvements) and authorize the advertisement for a bid opening to be held at
10:30 a.m., on Thursday, May 14, 2020.
R. It was recommended to approve the plans and specifications for Contract 20-17 (Northeast
Eagan - Sanitary Sewer Improvements) and authorize the advertisement for a bid opening to be
held at 10:30 a.m., on Thursday, May 14, 2020.
S. Pulled for separate action.
T. It was recommended to approve the eighth amendment to the telecommunication lease
agreement with Verizon, for upgrades on the Deerwood Reservoir site and authorize the Mayor
and City Clerk to execute all related documents.
U. It was recommended to approve the Cooperative Construction Agreement No. 1036178 with
the Minnesota Department of Transportation (MnDOT) and authorize the Mayor and City Clerk
to execute all related documents.
City Council Meeting Minutes
April 21, 2020
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V. It was recommended to approve Change Order #19 for Project 18-06, Police Department and
City Hall Renovation.
W. It was recommended to approve a resolution accepting a Fire Service Planning Grant from the
Minnesota State Fire Marshal's Office.
X. It was recommended to approve a resolution to temporarily suspend all on sale liquor licenses
issued by the City effective March 17, 2020 and authorize a prorated refund of on sale liquor
license fees.
Y. It was recommended to approve a resolution to accept a donation from the Ted Billy family.
Mayor Maguire pulled Consent item S. —Approve Small Cell Permit Terms and Conditions for further
discussion. Public Works Director Matthys provided additional details on the item.
The Council discussed the item.
Mayor Maguire opened the public comment. The first call was from Dr. Shelly Recer regarding the
installation of small cell antennae's and the effect it will have on people, specifically children. The next
call received was from Phil Gilman, 826 Bald Lake Court, regarding the effect 5G network will have on
people with electromagnetic field (EMF) sensitivity. And, the last call received was from Susan Nelson
regarding the effect 5G network will have on our environment and health.
City staff, along with the City Attorney Dougherty responded to their questions.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the Small Cell
Permit terms and conditions to allow the application and issuance of permits for small wireless facility
installations within City public right-of-way in accordance with Minnesota Statutes 237.163, Subdivision
3a. Aye: 5 Nay: 0 (Roll Call)
PUBLIC HEARINGS
There were no public hearings to be heard.
OLD BUSINESS
There were no public hearings to be heard.
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
City Council Meeting Minutes
April 21, 2020
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ADMINISTRATIVE AGENDA
DIRECTOR OF PUBLIC WORKS
Public Works Director Matthys noted the Dakota County Transportation Department is initiating an
engineering study of vehicle, bicycle and pedestrian traffic along a portion of Cliff Road (County 32) from
Thomas Center Drive/Beacon Hill Road to Thomas Lake Road/Stonecliffe Drive. The study will assess
various geometric and traffic control configurations, focusing on the intersections, in an effort to
improve safety and traffic operations in this area. During the state of emergency due to the COVID-19
Pandemic, the County Transportation Department is hosting a two-week long "Virtual' Open House at
www.dakotacounty.us, from April 23 to May 8.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at
7:31 p.m. Aye: 4 Nay: 1 (Bakken) (Roll Call)
Date
Mayor